FUNDS AGREEMENT- SHELTER-OTHER SERVICES-HOMELESS CITIZENS
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AGREEMENT
This Funds Agreement is made and entered into between the City of Clearwater, hereinafter
referred to as the City, and Quest Inn, Inc. hereinafter referred to as the Agency.
WHEREAS, it has been determined to be higWy desirable and socially responsible to provide
shelter and other services to homeless citizens who would not otherwise have a means to fill these
needs; and
WHEREAS, the City desires to help those in need by providing funding for the above services;
and
WHEREAS, the Agency provides such services and operates in the City;
NOW, THERFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 18t day of
October, 1998 and continuing through the 30th day of September, 1999 (the Termination Date)
unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSmILITIES OF THE AGENCY
1. Services to be Provided: The Agency shall provide the above stated service in
accordance with the proposal submitted by the Agency and approved by the City, which is
incorporated herein by reference.
2. Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during he term of this agreement.
3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service, and
commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received: Funds received by the Agency from the City
shall be used to pay for the above services as further described in the grant proposal
submitted by the Agency to the City. Funds existing and not used for this purpose at the
end of this agreement term shall be deemed excess to the intended purpose and shall be
returned to the City.
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5. Creation, Use, and Maintenance of Financial Records:
a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintain~d for a period not less than five (5) years from the termination ofthis
agreement.
6. Non-discrimination: Notwithstanding any other provisions of this agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) No Exclusion from Use: No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, age, national origin, or
disability.
b) No Exclusion from Hire: In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of or otherwise be subjected to discrimination on the
grounds of race, color, religion, sex, age, national origin, or disability.
c) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property, except
claims arising from the negligence or willful misconduct of the City or City's agents or
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employees. This includes, but is not limited to matters arising out of or claimed to have
been caused by or in any manner related to the Agency's activities or those of any
approved or unapproved invitee, contractor, subcontractor, or other person approved,
authorized, or permitted by the Agency in or about its premises whether or not based on
negligence
ARTICLE m. RESPONSmILITIES OF THE CITY
1. Grant of Funds: The City agrees to provide a total grant of$ 4,986.00 to fund the
program in accordance with this agreement.
2. Payments: The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement ofthe parties on the subject hereof and may not
be changed, modified, or discharged except by written Amendment duly executed by both parties.
No representations or warranties by either party shall be binding unless expressed herein or in a
duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause: Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may by terminated with 30
days notice.
2. Disposition of Fund Monies: In the event oftermination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
1. If to City, addressed to Grants Coordinator, Human Relations Department, P.O Box
4748, Clearwater, FL 33758
2. If to Agency, addressed to Suzanne Bissett, Program Director, Quest Inn, Inc., 509 N. Ft.
Harrison Ave., Clearwater, FL 33755.
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ARTICLE VII. EFFECTIVE DATE
The effective date of this agreement shall be as of the first day of October, 1998.
.IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
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7 dayof Oc~k ,1998.
City of Clearwater, Florida
Countersigned:
By}--
Michael Roberto, City Manager
Attest:
Approved as to form and legal sufficiency:
s;eJ h C ~A 'C'-==A
o n arassas, SSlstant Ity ttomey
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Witnesses as to Agency:
By~tVj€;'~"~
rresident
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Attest:
J~~~Cl"ll^
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone: (813) 562-4060 for assistance
Due: May 4, 1998
A. Application Information
Applicant:
(Sponsor/Developer)
QUEST INN, INC.
Organization Name:
(If different)
sallie
Address:
509 N. FT. HARRISON AVE.
City; State; Zip
CLEARWATER, FLORIDA 33755.
Telephone Number:
(813) 443-2067
Contact Person:
SUZANNE BISSETT
Title:
PROGRAM DIRECTOR
Telephone Number:
(813) 443-2067
Period for which funds
are being requested:
Fiscal 1998-1999
Signatur~j <fL. R~,/f?,,'.LO,^ /
~ ~. ~ Board of Directors Chairperson
Date
April 17, 1998
NOTE:
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
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B. Activity (Check One)
Adult Crime
Child Abuse
Elderly
Jr,
JV'\
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Hunger
Juvenile Crime
Physical Illness
Parenting
Adolescents
Substance l\busc
Unsupervised
Children
Youth Development
other
(Describe Below)
x
Emergency housing for homeless adults.
(Self-help program)
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C. AMOUNT OF FUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
$10,009,09 (O)()S6.60
D. SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED.
(Line item budget for this amount)
Maintenance & repair - $3,250.00
Contractual Services - $200.00
Pest control - $600.00
Operating expenses -
$2,000.00
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BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS
GRANT.
E.
We are a homeless shelter providing housing, food, clothing,
crisis intervention counciling and beyond, help in finding
em p 1 0 y men tan d ref err a 1 s . We h 0 use bot h men a IHl w 0 III e 11 a 11 d
we try to provide a safe, clean environment for our clients
in order for them to get back on their feet and become
self-sufficient again.
F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
Quest Inn is a community based, community funded non-profit.
We are under the umbr~lla of R.C.S. Religious Community Services
and have been providing services emergency housing for over 20
years. Our governing Board of Directors are made up of members
of R.C.S. congregations and other interested community groups.
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Par. E
Co n t . . .
Our program is unique among shelters. We are not a halfway
house nor are we a mission or a night shelter. We provide more
structure and program then a night shelter (ie; Salvation Army)
but we are not as intense a program as a halfway house.
We are dormitory style with house rules and a curfew. Clients
are expected to donate $35.00 per week as soon as tlley start
receiving an income. They are also assigned house jobs to be done
daily.
Many of our clients come out of detox or treatment centers and
they are expected to continue to work on their recovery staying
straight and sober.
With all we have to offer on our limited budget enables clients
to get back on their feet and become self-sufficient again.
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G.
NUMBER OF CLIENTS SERVED BY THIS PROGRAM.
G.
330 Annually
H. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER.
75%
I. CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH) .
$80,895.00
J. IF THIS IS START .up OR MATCHING MONEY, SPECIFY THE DETAILS
i.e.:
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, THE
REQUIREMENTS AND THE AMOUNT OF THE MATCH.
N/A
K. IS YOUR AGENCY A REGISTERED 501(C) (3) NON-PROFIT AGENCY OR IN
THE PROCESS OF BECOMING ONE.
YES
L. DOES YOUR FACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION.
YES
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M. HAS YOUR ORGANIZATION RECEIVED OR IS IT EXPECTING TO RECEIVE
FUNDING (WHETHER CASH OR IN-KIND CONTRIBUTIONS) FROM THE CITY OF
CLEARWATER DURING THE FISCAL YEAR FROM OCTOBER I, 1997 THROUGH
SEPTEMBER 30, 1998?
YES
x
NO
IF YES, PLEASE EXPLAIN:
Social Services Grant
We recelved~~,4LU.UU for tiscal year 1997-199B
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QUEST INN, INC.
REVISED BUDGET FISCAL YEAR 1997/1998
EXPENSES:
SALARIES
PAYROLL TAX
RETIREMENT
HEALTH INSURANCE
DIRECT AID TO CLIENTS:
EMERGENCY SHELTER GRANT - FOOD
EMERGENCY SHELTER GRANT - CON.
QUEST INN - FOOD
IN-KIND DONATIONS
OFFICE EXPENSES:
POSTAGE
PRINTING
SUPPLIES
TRAVEL (EMPLOYEE)
UTILITIES:
CITY OF CLEARWATER
FLORIDA POWER
TELEPHONE
MAINTENANCE & REPAIR:
BUILDING
EQUIPMENT
GROUNDS
FIRE & LIABILITY INSURANCE
DUES
CQNTRACT SERVICES:
COMMERCIAL FIRE PROTECTION
PEST CONTROL
MISCELLANEOUS
HOUSE PINS
CAPITAL EQUIPMENT
AUDIT
$
37,570.00
2,875.00
2,000.00
4,600.00
2,500.00
2,500.00
100.00
4,000.00
200.00
100.00
300.00
200.00
7,000.00
5,500.00
2,000.00
2,500.00
650.00
100.00
2,600.00
100.00
200.00
600.00
200.00
200.00
600.00
1,700.00
80,895.00
$
ANTICIPATED INCOME:
PINELLAS COUNTY
CITY OF CLEARWATER
R.C.S. GRANT
EMERGENCY SHELTER GRANT
CONTRIBUTIONS
IN-KIND DONATIONS
HOUSE PINS
25,000.00
8,420.00
12,000.00
11,500.00
19,775.00
4,000.00
200.00
$ 80,895.00