FUNDS AGREEMENT WITH QUALITY CHILD CARE CENTER INCORPORATED (4)
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AGREEMENT
This Funds Agreement is made and entered into between the City of Clearwater, hereinafter
referred to as the City, and Quality Child Care Center, Inc. hereinafter referred to as the Agenc:v.
\VHEREAS, it has been determined to be highly desirable and socially responsible to provide
hot lunch subsidies or child care scholarships to those who would not otherwise have a means to
fill this need; and
\VHEREAS, the City desires to help those in need by providing funding for the above services;
and
\VHEREAS, the Agency provides such services and operates in the City;
NOW, THERFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 1 st day of
October, 1999 and continuing through the 30th day of September, 2000 (the Termination Date)
unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSIBILITIES OF THE AGENCY
1. Services to be Provided: The Agency shall provide the above stated service in
accordance with the proposal submitted by the Agency and approved by the City, which
is incorporated herein by reference.
2. Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during he term of this agreement.
3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received: Funds received by the Agency from the City
shall be used to pay for the above services as further described in the grant proposal
submitted by the Agency to the City. Funds existing and not used for this purpose at the
end of this agreement term shall be deemed excess to the intended purpose and shall be
returned to the City.
5. Creation, Use, and Maintenance of Financial Records:
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a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities ofthe Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination: Notwithstanding any other provisions of this agreement during the
term ofthis agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) No Exclusion from Use: No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds ofrace, color, religion, sex, age, national origin, or
disability.
b) No Exclusion from Hire: In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or ot~erwise be subject to
discrimination on the grounds of or otherwise be subjected to discrimination on
the grounds ofrace, color, religion, sex, age, national origin, or disability.
c) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property,
except claims arising from the negligence or willful misconduct of the City or City's
agents or employees. This includes, but is not limited to matters arising out of or claimed
to have been caused by or in any manner related to the Agency's activities or those of any
approved or unapproved invitee, contractor, subcontractor, or other person approved,
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authorized, or permitted by the Agency in or about its premises whether or not based on
negligence
ARTICLE III. RESPONSIBILITIES OF THE CITY
1. Grant of Funds: The City agrees to provide a total grant of $6,0 14.00 to fund the
program in accordance with this agreement and subject to City Commission budget
approval.
2. Payments: The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIlVIER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not
be changed, modified, or discharged except by written Amendment duly executed by both
parties. No representations or warranties by either party shall be binding unless expressed herein
or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause: Failure to adhere to any ofthe provisions of this agreement as determined by
the City shall constitute cause for termination. This agreement may by terminated with 5
days notice without any further obligation by City.
2. Disposition of Fund lVlonies: In the event oftennination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
1.
If to City, addressed to Grants Coordinator, Human Relations Department, P.O Box 4748,
Clearwater, FL 33758
Julie Scott
Quality Child Care Center, Inc.
2405 Drew St.
Clearwater. Fl33765
2.
If to Agency, addressed to
ARTICLE VII. EFFECTIVE DATE
The effective date of this agreement shall be as of the first day of October, 1999.
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ARTICLE VIII. CONTINGENCY
This agreement is contingent upon inclusion by the City Commission of funding for the Social
Services Grants Program in the City of Clearwater Fiscal Year 1999/2000 Operating Budget.
.IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
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~q dayof Uc~ ,1999.
City of Clearwater, Florida
Cm;nter;igned:
CITY CLEARWATER, FLORIDA
By:
Mic ael Roberto, City Manager
Approved as to form:
Attest:
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~~~l.!' City Clerk . .
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Witnesses as to Agency:
Attest:
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone:
(727) 562-4060 for assistance
Due: June 7, 1999
A. Application Infor.mation
Applicant:
(Sponsor/Developer)
Quality Child Care Center, Inc.
Organization Name:
(If different)
Address:
2405 Drew st. .
City; State; Zip
Clearwater, FL 33 7~S-
725--4152
Telephone Number:
Contact Person:
Julie Scott
Director
Title:
Telephone Number:
725....4152
Period for which funds
are being requested:
October 1999 -- October 2000
Signature
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sally-.Foote
Board of Directors Chairperson
Date
../
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NOTE:
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
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B. Activity (Check One)
. Adult Crime
Child Abuse
Elderly
Hunger
Juvenile Crime
Physical Illness
parenting
Adolescents
substance Abuse
unsupervised
Children
x
Youth Development
Other
(Describe Below)
x
HUMAN DEVELOPMENT: Quality Child Care, Inc., was founded to provide child care to enable low
income, single parents to complete <;Ir enhance their education or job skills in order that their families might
becomc sclf-sufficient.
HUNGER: Our participation in the U.S.D.A. hot lunch program ensures nutrition for all 34 children
enrolled in our program.
SUPERVISION OF CHILDREN: Our child care scholarships enable low income single parents to work
or attend school while their children 'are cared for in a highly rated child care program.
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AMOUNT OF FUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
$10,000
D. SPECIFICALLY FOR ~llIAT WILL THIS Z,lONEY BE USED.
(Line item budqet for this amount)
$7,500.00 to allay the cost of ~!ie U.S.D.A hot lunch program
$1. 95 per child per diem
34 children
260 school days per anllUIl1
$17,238.00 TOTAL COST HOT LUNCH PROGRAM
_ 8,840.00 PARENT CONTRIBUTION ($1 per diem X 34 children X 260 school days)
($ 8,398.00) variance
$2,500.00 for child care scholarship program
Every parent pays something. Most child care scholarship recipients pay $30 per week.
Full tuition is $75 per week. So, we must raise the $45 difference in the cost of child care
for each scholarship. On average, 5 children at the center are on Quality Child Care
scholarships at any given time. We need over $10,000.00 per year to meet this need.
$10,000.00 requested grant funding
E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS
GRANT. . .','
HOT LUNCH PROGRAM: U.S. Dept. of Agriculture delivers hot, nutritious, low cost lunches to thecenter daily. Volunteers
(from Faith United Church of Christ, community, and high schools) serve the children and do the small amount of requisite
clean up necessary. Parents pay $1.00 toward the cost of the lunch program. We are requesting funds to allay the true cost,
, $1.95 per day, of ensuring the children's nutrition.
SCHOLARSHIP PROGRAM: Scholarships for child care tuition at our center are for up to 60% of tuition. Most recipients pay
$30 per week for 5 full days of child care. Applicants are interviewed by a committee that includes a St. Petersburg Junior
College counselor. Further counseling is available. All recipients are required to liIe applications with Coordinated Child Care.
There is often a lengthy waiting list for child care subsidies from C.C.C., but students who are employed 20 hours a week take
precedence. After our scholarship provided child care enabling them to work and attend school, 25% of our recipients qualified
for C.C.C. subsidies. When other subsidies begin, our scholarship ends freeing the funds to help another needy family. ,On
average, 5 children are on Q.C.C. scholarships at our center at any given time. The applications we receive and the referrals
from S.PJ.C. counselors demonstrate the need for tllis program. Over 25% of scholarships were awarded to minorities.
At the current rale, we must raise $IO,OCO a year through grants and contributions to meet this need. To date, more than 30
parents have been helped by this scholarship program: 20 were S.P.1.c. students. Five recipients have completed their
coursework at S.PJ.C. and transferred to U.S.F. Two parents were disabled and one was relcrred by the spouse abuse sheller.
F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
Quality Child Care Center, Inc., is an independent 50 I c3 tax-exempt, Florida non-profit corporation formed by
representatives of S.P.J.C. Women on the Way, Faith United Church of Christ, and upper Pinellas service organizations. Us
mission is to provide licensed care and promote kindergarten readiness for children, ages 2 through 5, whose parents need to
further their education to support their families. Enrollment is open to the community at large. Tuition from these clients
helps support the Center's operations. We are pleased to have children of S.P.J.C. instructors and other professionals in our
Center. The non-parochial center is located on the grounds of Faith Church adjacent to the Clearwater campus of S.PJ.C.
The location minimizes the transportation problems of many low income student parents and allows for more parent
interaction during the day. Hours are 7 a.m. to 6 p.m., Monday through Friday all year. The Center uses volunteers as well
as paid stafT. Quality Child Care Center has repeatedly received the highest ratings in license inspections. Director Julie
Scott holds a B.A in Family and Human Development from Utah State University. The twelve directors on our board have
backgrounds in education, community resources, law, l1nance, and construction.
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G.
NUMBER OF CLIENTS SERVED BY THIS PROGRAM.
HOT LUNCH PROGRAM: 34children
SCHOLARSHIP: 5 to 10 per year
H. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER.
83%
I. CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH) .
SEE ATTACHED
J . IF THIS IS START UP OR MATCHING MONEY, SPECIFY THE DETAILS
i.e.:
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, THE
REQUIREMENTS AND THE AMOUNT OF THE MATCH.
Parents pay $1 per day toward Hot Lunch Program., tha.t is
half the cost
K. IS YOUR AGENCY A REGISTERED SOl(C) (3) NON-PROFIT AGENCY OR IN
THE PROCESS OF BECOMING ONE.
We are 501 C c ). C 3 ).
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L. DOES YOUR FACJ:LITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION.
yes
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M. HAS YOUR ORGANXZATXON RECEXVED OR XS XT'EXPECTXNG TO RECEXVE
FUNDXNG (WHETHER CASH OR XN-KXND CONTlUBUTXONS) FROM THE crn:
OF CLEARWATER DURXNG THE FXSCAL YEAR FROM OCTOBER 1., 1.9g'f
THROUGH SEPTEMBER 30, 199Q~ ~OOO
YES
X
NO ~{
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IF YES, PLEASE EXPtLAIN:
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M. HAS YOUR ORGANIZATION RECEIVED OR IS IT EXPECTING TO RECEIVE
FUNDING (WHETHER CASH OR IN-KIND CONTRIBUTIONS) FROM THE CITY
OF CLEARWATER DURING THE FISCAL YEAR FROM OCTOBER 1, 1999
THROUGH SEPTEMBER 30, 2000?
YES
NO
x
IF YES, PLEASE EXPLAIN:
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Cl!rrent Budget99
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Income Category
Oct Nov Dee Jan Feb Mar Apr May Jun Jul Aug Sep Totals
8178 7211 5921 8178 7908 8501 7856 8178 7533 6566 7533 8178 91741
70 70 35 105 105 35 0 35 70 20 210 210 965
542 542 542 542 542 542 542 542 542 542 542 542 _ 6504
6000 0 0 0 0 0 0 0 0 0 0 0 6000
2150 0 1000 2000 5000 8000 11500 200 16000 0 0 0; 45850
0 500 500n 0 0 2400 0 1200 0 0 0 0 ~
0 0 0 0 O. 0 0 0 0 0 0 0 0
70 70 125 85 395 1470 220 270 70 70 70 70 2985
0 0 0 0 0 0 0 0 0 0 0 0 0
500 2400 460 0 0 0 0 0 0 0 0 0 3360
0 750 0 0 0 300 0 0 0 0 0 1050
32 32 32 32 32 32 32 32 32 32 32 32 384
25 25 25 25 25 25 25 25 25 25 25 25 300
17567 11600 13140 10967 14007 21305 20175 10482 24272 7255 8412 9057 168239
8113 8283 8283 8283 8303 8303 8370 8370 8370 8370 8372 8372 99792
625 625 625 625 625 625 625 625 625 625 625 625 - 7500
0 0 500 0 0 0 0 0 0 0 0 0 IIII!JI8O
237 237 237 237 237 237 237 237 237 237 237 237 ' 2844
0 0 0 0 0 0 0 0 0 0 0 0 0
30 30 100 30 30 20 50 30 30 30 30 90 500
0 0 0 o '. 0 0 0 0 0 0 0 0'" 0
0 70 0 0 70 0 0 70 0 0 70 0, 280
8 8 8 8 8 8 8 8 8 8 8 8 96
i5 75 75 75 75 75 75 75 75 75 75 75 900
100 100 100 100 100 100 100 100 100 100 100 100 1200
100 100 100 100 100 100 100 100 100 100 100 100 1200
BUDGET INPUT FOR 1998-1999
Account
ruition
~egistration
.unch-Parents
. _unch-Oonations
3rants-general
Grants-scholarship
Grants-restricted
Oonations-general
Donations-restricted
Oonations-scholarshp
Fundraising
Interest Income
Miscellaneous Inc.
Totals
Expense Category
Salaries
Payroll Taxes
Benefits
Insurance-Health
Worker's Comp
Contract Service ~..
Don/Grants Restrctd
Bad Debt Expense
Bank charges
Office Supplies
Educational Supplies
Materials & Supplies
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Lunch
Food
Printing
Telephone
Dues/Subscriptions
Utilities
Repairs/Maintenance
Janitorial
postage
'~urance-Other
Taxes and Licenses
F .U.C.C. Iisence
", Professional Fees
Advertising
Miscellaneous
Amortization
Interest Expense
Rental
Conventions/Sem nrs
Schlr Transfer .........
Totals
Current Budget99
1147 1147 1147 1147 1147 1147 1147 1147 1147 1147 1147 1147 1376
120 120 120 120 120 120 120 120 120 - 120 120 120 144
0 . 0 0 0 0 0 0 0 0 0 0 0
75 75 75 75 75 75 75 75 75 75 75 75 90
0 0 25 0 0 25 0 0 25 0 0 25 10
250 250 250 250 250 250 250 250 250 250 250 250 30t'
140 140 140 140 140 140 140 140 140 140 140 140 16f
150 150 150 150 150 250 150 150 150 150 150 150 191
9 9 9 9 9 9 9 9 9 9 9 9 11
30 30 30 30 30 30 30 30 30 30 30 30 3!
0 0 0 0 0 0 0 64 0 0 0 85 1
12 0 0 0 0 0 0 0 0 0 0 0
0 260 0 260 0 260 0 260 0 260 0 3760 50
150 0 0 0 150 0 0 150 0 0 150 0 6
9 9 9 9 9 9 9 9 9 9 9 9 1
-
990 998 1006 1014 1022 1030 1039 1047 1055 1064 1073 1082 12~
232 224 216 207 199 191 182 174 165 157 148 140 2;
0 0 0 0 0 0 0 345 0 0 0 0 .
0 50 0 0 50 0 0 50 0 0 50 0 I
834 834 834 834 834 834 834 834 834 834 834 834 101
13436 13824 14039 13703 13733 13838 13550 14469 13554 13790 13802 17463 169
";-*shown on budget only for internal calculation of nndr.scholarship money calculations
Tuition is the main source ofincome for the Center, but we must raise $10,000 annually for our scholarship program. The
Center, the Women on the Way program at S.PJ.c., and Faith Church each sponsor fund-raisers for the scholarship program.
The Board of Directors pursues scholarship funds through grants from p\lblic and private foundations and corporate sponsors.
We receive contributions from community service organizations, from individuals on our board, from the church, and from
the community. .
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