FUNDS AGREEMENT WITH QUALITY CHILD CARE CENTER INCORPORATED (2)
I
I
AGREEMENT
-HL
This Funds Agreement is made and entered into this /Cf day of ~ /~~7 between
the City of Clearwater, hereinafter referred to as the Qty, and QU ITY CHILD CARE
CENTER, INC. hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide child
care to those who would not otherwise have child care; and
WHEREAS, the City desires to help those in need of child care by providing funding for such
services; and
WHEREAS, the Agency provides child care services and operates in the City;
NOW, THEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 1st day
of October, 1997, and continuing through the 30th day of September, 1998, (the
Termination Date), unless earlier terminated under the terms of this agreement.
ARTICLE II. RFSPONSffiILITIES OF THE AGENCY
1. Services to be Provided. The Agency shall provide child care in accordance with the
proIX>sa1 submitted by the Agency and approved by the City, which is incorporated herein
by reference.
2. Area to be Served. Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed during
the term of this agreement.
3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service, and
commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received. Funds received by the Agency from the City
shall be used to pay for child care. Funds existing and not used for this purpose at the end
of the term of this agreement term shall be deemed excess to the intended purpose and shall
be returned to the City.
1
/0 ~/.) JI() -,/II')
[. f / ___./\.,../
(3)
I
I
5. Creation, Use and Maintenance of Flnancial Records.
a. Creation of Records. Agency shall create, maintain and make accessible to
authorized City representatives such financial and accounting records, books,
documents, policies, practices, and procedures necessary to reflect fully the financial
activities of the Agency. Such records shall be available and accessible at all times
for inspection, review, or audit by authorized City personnel.
b. Use of Records. Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper and
prudent stewardship and use of the monies received through this agreement.
c. Maintenance of Records. All records created hereby are to be retained . and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination. Notwithstanding any other provision of this agreement, during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a. No Exclusion from Use. No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, handicap, age, or
national origin.
b. No Exclusion from Hire. In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of, or otherwise be subjected to discrimination on the
grounds of race, color, religion, sex, handicap,age, or national origin.
c. Inclusion in Subcontracts. The Agency agrees to include the requirement to
adhere to Title VI and Title vn of the Civil Rights Act of 1964 in all approved sub-
contracts.
d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification. The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed and
2
I
I
all liability therefore, and shall defend, indemnify, and hold harmless the City, its officers,
agents, and employees from and against any and all claims of loss, liability, and damages of
whatever nature, to persons and property, including, without limiting the generality of the
foregoing, death of any person and loss of the use of any property, except claims arising
from the negligence or willful misconduct of the City or City's agents or employees. This
includes, but is not limited to, matters arising out of or claimed to have been caused by or
in any manner related to the Agency's activities or those of any approved or unapproved
invitee, contractor, subcontractor, or other person approved, authorized, or permitted by the
Agency in or about its premises whether or not based on negligence.
ARTICLE ill. RESPONSmillTIF.S OF TIlE CITY
1. Grant of Funds. The City agrees to provide a total grant of $4,420.00 to fund the
program in accordance with this agreement.
2. Payments. The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF W ARRANTIFS
This Agreement constitutes the entire Agreement of the parties on the subject hereof and
may not be changed, modified or discharged except by written Amendment duly executed
by both parties. No representations or warranties by either party shall be binding unless
expressed herein or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause. Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may be terminated with 30
day notice.
2. Disposition of Fund Monies. In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered
to such party at the address indicated below (or at such other address as such party shall
specify to the other party in writing), or if sent by registered or certified mail (postage
prepaid), on the fifth (5th) business day after the day on which such notice is mailed and
3
J
I
properly addressed.
1. If to Agency, addressed to:
Qucd fry Chi I ~ CQre C~n+er/rf(!.
Att-n · J (AI,' e Seo t-t-
J 'f6 5" Drew S tree.-f--
C (~a Y',(j(.'lfet/ F;-'t-
2. If to City, addressed to: "367~S-Grants Coordinator
Human Relations Department
P.O. Box 4748
Clearwater, FL 34618-4748
ARTICLE VU. EFFECTIVE DATE
The effective date of this agreement shall be as of the first day of October, 1997.
"'^- IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
tq dayof4~ ,1997.
CITY [ CLEARW ATFR, FLORIDA
By:
City Manager
Approved as to form and legal sufficiency: Attest:
~
~
John Carassas, Assistant City Attorney
w"sses as to Age~y: r
/~j~~
(/U~f:
q.....J :.f'?f CL:J~ c:.....f'-'- <4...4c....... 2;"....
U hV"_~.~)
By: n<I,,'~
Presi en
o...~
fAO 1:1. FO'TL
Attest:
~ .-..............
-' ~ '. '. '..
tr!~ .'..-. --'..1',:',.......
.- .., - ~ ~
<' A-.~ ' -:,'~~::< :::
. - ----, ..-:-'?~-~ 2 .~:~~":.
.........
~ - . . -.
. ..... -. ..
.' / ~ . -...~ .-......: - ~ -.
~"..".." . -' -
'.- .-'..~'" '. ... .~--~- ....
I~
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
",UA1:i:'ry .:....GL~
.... ,~- "-.-~~.-r--
'"' rlrt':"l v.:.. ~ ... ":'.1. ,
..L,! h,,,, .
I
CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone: (813) 562-4060 for assistance
Due: May 29, 1997
A. Application Information
Applicant:
(Sponsor/Developer)
Quality Child Ca~e Cent.er, T~~.
Organization Name:
(If different)
Same
Telephone Number:
2405 Drew Street
Clearwater. Florida 3)765
813/725-4152
Address:
City; State; Zip
Title:
Julie L. Scott
Director
Centera 813/725-4152
Home I 811/~J1-006J
12 months
Contact Person:
Telephone Number:
Period for which funds
are being requested:
October 1. 1997-Septembe~ JO, 1998
Date
~. .)~, IIp
5AI..-.L\. (1. (...., ~r 4; Ie. ~ s. 'v'
Board. f Directors Cha1rperson
~J=---I..-I TV LU,,-O c.e.,<,c (,....t.)- .....A..~.
NOTE :
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
2
~~AlIIY ~riIL~ ~ArtE :~NTER, I~C.
I
I
B. Acti vi ty (Check One)
Adult Crime
Child Abuse
Elderly
Hunger
Juvenile Crime
Physical Illness
Parenting
Adolescents
SubstClnce Abuse
Unsupervised
Children
x
Youth Development
3
t
1
l
,
l
l
l
I
I
a
Other
(Describe Below) X
Quality Child Care Center, Inc. serves predominately preschool
children a~es 2 throu~h S whose single oarents are enrolled at the
adjacent Clearwater Camous of St. Petersbur~ Junior CollP-ep-'~ Wnmen
on the VJav Challenge Center. Because all chi 1 dr,:m wprp lIns:lhl p to
bring balanced nutritional lunches. we be~an serving hnt lUn~hpR
October 1, 1996. As we anticioate increased enrollmp-nt, wp will
need to provide hot lunches for more than )0 children.
I.
I
I
I
I
I
I
I
I
I
I
I
I
-
I
I
I
I
I
caeCA.:'" I :'1' C :-i~:.J -:rt..\':: :~:~TEi1.. :L;iC.
I
I
C. AMOUNT OF FUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
$6,000
D. SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED.
(Line item budget for this amount)
student fees cover
Center, Inc. needs to
With increased, nro m he
Student fees will provide $7,650,
W
E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS
GRANT.
After observing that student lunches brou~ht from home did not
include all of the basic food groups, the staff surveyed parents.
We began a hot lunch program October 1. 1996. . Start-up funds
were proviued by the City of Clearwater Social Service Grant
( 6 000) and Junior Lea e Cle rw r .
for 99 - 997. The Juvenile Welfare Board provided a grant
to construct a hand-washin~ sink and to provide an extra sink
for sterilizing dishes. Faith Church held a bake sale that
enabled the urchase of consumable e ui m t u r
s nks were nstalled. Volunteers from Faith Church and com-
munity serve the hot lunches and cleanup as in-kind donations.
F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
Quality Child Care Center, Inc. is a private nonprofit preschool
center which provides a developmental preschool for children
ages 2 through 5. The Center is adjacent to the Clearwater
Campus of St. Petersbur~ Junior College. Its goal is to pro-
vide a quality program for children of single parents enrolled
in Women on the Way Challenge Center and children from the
surrounding community.
4
. ,~
"Jrl.i.I:iY CrilL...; CM..-i.":; ,Ci:.:iT.crt ,
.LijC .
I
I
I
I
I
I
1
I
I
t
t
I
J
I
19\
G. NUMBER OF CLIENTS SERVED BY THIS PROGRAM.
)8
H. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER.
22 children 58%
I. CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH) .
Notes and Budget attached
J. IF THIS IS START UP OR ~TCHING MONEY, SPECIFY THE DETAILS ie:
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE ~TCH, THE
REQUIREMENTS AND THE AMOUNT OF THE ~TCH. .
The cost of providing hot lunches for 30 students 'liP $1.8'5
daily is ~14.15) per year. Students provide $7.6'50 @ $1.00 per
day. Cost to subsidize )0 student lunches @ $.8'5 is $6,503.
Our request is for $6.000 with $S01 in donations from Faith
Church. Since the church and community assume responsibility
for serving lunches and cleanup, the staff is able to provide
individualized attention to student needs
IS YOUR AGENCY A REGISTERED 501 (C) (3) NON-PROFIT AGENCY OR IN
THE PROCESS OF BECOMING ONE.
K.
Yes. The Center received its IRS SOl(c}(1} status on April 15.
L. DOES YOUR FACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES I
DES~BED IN THIS APPLICATION.
Yes. The Center was incor orated a- I
ons are fUlly tax deductible to provided by law.
It received its Pinellas Count
erm1t January 2). 199. Federal ID #59-)284826; Pinellas County
Solicitation #95-10054. All proper licenses are currently on I
file. Coordinated Child Care evaluated our program and gave-the .
Center an unprecedented 100%1
5 I
I
.. .'
I
l
,
f
t
i
I
~
(
f
(
t
r
I
I
!'
I
i
QUALITY CHILD CARE CENTER, INe.
When Quality Child Care Center's Treasurer proposed a budget (attached), there was no
provision for hot lunches. However, some lunches that students brought from home were lacking
items from the basic food groups, contained inappropriate food choices or contained moldy/
spoiled food items. The staff and Board of Directors, after polling the families, decided to have
~
hot lunches delivered. The hot lunch program started October 1, 1996, at a cost of$1.85 per
,
child. In January, 1997, student fees were raised $5 per week. The students provide $1 per lunch
and $.85 per day came from grants: City of Clearwater Social Service Grant of $6,000 and Junior
League Clearwater/Dunedin Mini-Grant of $1,000.