SUBGRANT AGREEMENT FOR EQUIPMENT FOR FLORIDA STRATEGYr
LL
° Clearwater
U
r? Interoffice Correspondence Sheet
To: William B. Horne II, City Manager
From: Sid Klein, Chief of Police el
CC: Command Staff; Janet Skinner; Chris Keenan
RE: Information Item for the City Council - Radio Interoperability Equipment Grant
Date: February 4, 2005
We are pleased to inform you that the City of Clearwater Police Department has been
awarded a Radio Interoperability Equipment Grant from the State of Florida, State
Technology Office. This grant program is being utilized and coordinated by the State to
provide equipment to local jurisdictions throughout Florida to improve their disaster
response capabilities. The grant will be in the form of equipment rather than a cash
award. The dollar value of the equipment will be in the range of $44,250 - $53,000,
depending upon final configuration of the equipment.
As you know, the need for radio interoperability has long been a concern among law
enforcement agencies here in the Tampa Bay area and beyond. The equipment to be
40 provided through this grant will directly address the critical need for radio interoperability
during a major incident involving multiple first responders in the Tampa Bay area -- and
statewide, if necessary. Currently, there are dozens of local, state and federal agencies
in the Tampa area -- utilizing at least a dozen different, incompatible radio systems --
that could potentially respond to a disaster. Under the present conditions, many first
responders would be unable to communicate to each other at a major incident, possibly
resulting in unnecessary injury, property damage, or even loss of life. The equipment
that Clearwater - and other Florida law enforcement agencies -- will receive through
this grant will resolve this problem.
Through the grant, Clearwater is to receive the following:
Radio Gateway Unit (R-GU)
Workstation Gateway Unit (WS-GU)
• Soft Switch Radio Network application
• Dispatch computer with 15" flat panel monitor, keyboard, headset, desktop microphone
and speakers
• Interface modules to local radio systems
• Telecommunication lines to SUNCOM/MyFloridaNet network with associated router
• Training for a minimum of one staff member in the use of the system
There is no cash award, cash match or special project number associated with this grant.
Y ?_
}' r
STATE OF FLORIDA
STATE TECHNOLOGY OFFICE
4030 Esplanade Way - Suite 115 - Tallahassee, Florida 32399-0950
Telephone: 850.410.4777 - Facsimile: 850.922.5162
1utM:/hi-y%v.MyF1oricla. con).
JEB BUSH
Governor
TONI JENNINGS
Lieutenant Governor
SIMONE MARSTILLER
State, Chief Information
Officer
is
March 3, 2005
Mr. Brian McLaughlin
Clearwater Police Department
645 Pierce St.
Clearwater, FL 33756
RE: Interoperability Subgrant Agreement - MA5906-55
Dear Mr. McLaughlin:
The enclosed original Subgrant Agreement has now been fully executed. As per
Section Three (3) Period of Agrrpement, this agreement shall begin upon execution by
both parties and shall continue co terminusly with the STO Interoperability Contract
#MA5906, unless terminated earlier in accordance with the provisions of paragraph
seven (7) of this Interoperability Subgrant Agreement.
Please retain this original Agreement for your records. Additionally, please direct any
questions concerning the Interoperability Project to Linda Fuchs at 850 488-8036.
Should you have any questions concerning this Subgrant Agreement, please contact
Nicole Hill at 850-922-7543, or via e-mail at Nicole.Hill@myflorida.com.
Sincerely,
Vic4
ole e Hill
Contract Administrator
State Technology Office
.4
•
Contract Number: MA5906-55
CFDA Number: 16.007
SUBGRANT AGREEMENT FOR
EQUIPMENT FOR FLORIDA STRATEGY
THIS AGREEMENT is entered into by and between the State of Florida, State Technology Office, with
headquarters in Tallahassee, Florida (hereinafter referred to as the "STO"), and the City of Clearwater, FL
(hereinafter referred to as the "Recipient").
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING FACTS:
A. WHEREAS, the State of Florida is vulnerable to a wide array of disasters, which includes disasters
caused by terrorist acts; and
B. WHEREAS, the parties desire to improve the capability and the coordination of the State of Florida and
its local and regional agencies of government to respond to terrorist acts; and
C. WHEREAS, the Department of Community Affairs has prepared and had approved by the U.S.
• Department of Justice, the State and Local Domestic Preparedness Equipment Program Florida
Strategy, dated September 20, 2001 (`the Florida Strategy"), to allow the State of Florida to participate
in the State and Local Domestic Preparedness Equipment Program; and
D. WHEREAS, the Department of Community Affairs has received these grant funds from the federal
government and has the authority under the Emergency Management Act, as amended, to subgrant
these funds and to otherwise provide assistance to improve the disaster response capabilities of local
governments; and
E. WHEREAS, the Recipient represents that it is fully qualified and eligible to receive these grant funds to
provide the services identified herein; and
F. WHEREAS, the STO has authority pursuant to Florida law to disburse the funds under this Agreement.
NOW, THEREFORE, the STO and the Recipient do mutually agree as follows:
0
• (1) SCOPE OF WORK.
The Recipient shall fully perform the obligations in accordance with the Scope of Work, Attachment B
of this Agreement.
(2) INCORPORATION OF LAWS, RULES, REGULATIONS AND POLICIES.
Both the Recipient and the STO shall be governed by applicable State and Federal laws, rules and
regulations, including but not limited to those identified in Attachment A.
(3) PERIOD OF AGREEMENT.
This Agreement shall begin upon execution by both parties and shall continue co-terminous with the
STO Interoperability Contract # MA5906, unless terminated earlier in accordance with the provisions
of Paragraph (7) of this Agreement.
(4) MODIFICATION OF CONTRACT
Either party may request modification of the provisions of this Agreement. Changes, which are
mutually agreed upon, shall be valid only when reduced to writing, duly signed by each of the parties
hereto, and attached to the original of this Agreement.
(5) RECORDKEEPING
(a) As applicable, Recipient's performance under this Agreement shall be subject to the federal
"Common Rule: Uniform Administrative Requirements for State and Local Governments" (53 Federal
Register 8034) or OMB Circular No. A-110, "Grants and Agreements with Institutions of High
Education, Hospitals, and Other Nonprofit Organizations," and either OMB Circular No. A-87, "Cost
Principles for State and Local Governments," OMB Circular No. A-21, "Cost Principles for
Educational Institutions," or OMB Circular No. A-122, "Cost Principles for Nonprofit Organizations."
If this Agreement is made with a commercial (for-profit) organization on a cost-reimbursement basis,
the Recipient shall be subject to Federal Acquisition Regulations 31.2 and 931.2.
(b) The Recipient shall retain sufficient records demonstrating its compliance with the terms of this
Agreement for a period of five years from the date the audit report is issued, and shall allow the STO
or its designee, Comptroller, or Auditor General access to such records upon request. The Recipient
shall ensure that audit working papers are made available to the STO or its designee, Comptroller, or
Auditor General upon request for a period of five years from the date the audit report is issued, unless
extended in writing by the STO, with the following exceptions:
1. If any litigation, claim or audit is started before the expiration of the five-year period
and extends beyond the five-year period, the records will be maintained until all
litigation, claims or audit findings involving the records have been resolved.
2. Records for the disposition of non-expendable personal property valued at $5,000 or
more at the time of acquisition shall be retained for five years after final disposition.
3. Records relating to real property acquisition shall be retained for three years after
closing of title.
(c) All records, including supporting documentation of all program costs, shall be sufficient to
determine compliance with the requirements and objectives of the Scope of Work - Attachment B
- and all other applicable laws and regulations.
(d) The Recipient, its employees or agents, including all subcontractors or consultants to be paid
from funds provided under this Agreement, shall allow access to its records at reasonable times to
the STO, its employees, and agents. "Reasonable" shall be construed according to the
circumstances but ordinarily shall mean during normal business hours of 8:00 a.m. to 5:00 p.m.,
local time, on Monday through Friday. "Agents" shall include, but not be limited to, auditors
retained by the STO.
(e) Any additional terms and conditions pertaining to record, and all terms and conditions
pertaining to property management and procurement under this Agreement are set forth in
Attachments.
(6) LIABILITY.
(a) Unless Recipient is a State agency or subdivision, the Recipient shall be solely responsible to
parties with whom it shall deal in carrying out the terms of this agreement, and shall save the STO
harmless against all claims of whatever nature by third parties arising out of the performance of
work under this agreement. For purposes of this agreement, Recipient agrees that it is not an
employee or agent of the STO, but is an independent contractor.
is
3
r,
0 (b) Any Recipient who is a state agency or subdivision, as defined in Section 768.28, Fla. Stat.,
agrees to be fully responsible to the extent provided by Section 768.28, Fla. Stat., for its negligent
acts or omissions or tortuous acts which result in claims or suits against the STO, and agrees to be
liable for any damages proximately caused by said acts or omissions. Nothing herein is intended
to serve as a waiver of sovereign immunity by any Recipient to which sovereign immunity
applies. Nothing herein shall be construed as consent by a state agency or subdivision of the State
of Florida to be sued by third parties in any matter arising out of any contract.
(7) DEFAULT, REMEDIES: TERMINATION.
(a) If the necessary funds are not available to fund this Agreement as a result of action by
Congress, the state Legislature, the Office of the Chief Financial Officer or the Office of
Management and Budgeting, or if any of the following events occur ("Events of Default"), all
obligations on the part of the STO to make any further donations or payment of funds hereunder
shall, if the STO so elects, terminate and the STO may, at its option, exercise any of its remedies
• set forth herein, but the STO may make any payments or parts of payments after the happening of
any Events of Default without thereby waiving the right to exercise such remedies, and without
becoming liable to make any further payment:
1. If any warranty or representation made by the Recipient in this Agreement or any
previous Agreement with the STO shall at any time be false or misleading in any respect,
or if the Recipient shall materially fail to keep, observe or perform any of the terms or
covenants contained in this Agreement, and has not cured such in timely fashion, or is
unable or unwilling to meet its obligations thereunder;
2. If any material adverse change shall occur in the financial condition of the Recipient
at any time during the term of this Agreement from the financial condition revealed in
any reports filed or to be filed with the STO, and the Recipient fails to cure said material
adverse change within thirty (30) days from the time the date written notice is sent by the
STO.
3. If any reports required by this Agreement have not been submitted to the STO or have
is
4
t" r
been knowingly submitted with substantial information that is incorrect, incomplete or
insufficient information;
4. If the Recipient has failed, to a substantial degree, to perform and complete in timely
fashion any of the services required under the Scope of Work attached hereto as
Attachment B.
(b) Upon the happening of an Event of Default, then the STO may, at its option, upon thirty (30)
calendar days prior written notice to the Recipient and upon the Recipient's failure to timely cure,
exercise any one or more of the following remedies, either concurrently or consecutively, and the
pursuit of any one of the following remedies shall not preclude the STO from pursuing any other
remedies contained herein or otherwise provided at law or in equity:
1. Terminate this Agreement, provided that the Recipient is given at least thirty (30) days
prior written notice of such termination. The notice shall be effective when placed in the
United States mail, first class mail, postage prepaid, by registered or certified mail-return
receipt requested, to the address set forth in Paragraph (8) herein;
2. Commence an appropriate legal or equitable action to enforce performance of this
Agreement;
3. Exercise any other rights or remedies which may be otherwise available under law;
(c) The STO may terminate this Agreement for cause upon such written notice as is reasonable
under the circumstances. Cause shall include, but not be limited to, misuse of funds; fraud; lack of
compliance with applicable rules, laws and regulations; failure to perform in a timely manner; and
refusal by the Recipient to permit public access to any document, paper, letter, or other material
subject to disclosure under Chapter 119, Fla. Stat., as amended.
(d) Non compliance with any terms of this Agreement and the Scope of Work, Attachment B of
this Agreement, by the Recipient shall result in termination of Agreement, which will require
return of the equipment to the STO.
(e) Suspension or termination constitutes final agency action under Chapter 120, Fla. Stat., as
amended. Notification of suspension or termination shall include notice of administrative hearing
•
5
R I
• rights and time frames.
(f) In addition to any other remedies, the Recipient shall return to the STO any granted equipment
or supplies which were used for ineligible purposes under the program laws, rules, and regulations
governing the use of the funds under the program.
(g) This Agreement may be terminated by the written mutual consent of the parties. In addition,
the Recipient has the option to unilaterally terminate this Agreement. Upon termination of the
Agreement, either by mutual consent or unilateral action of either party, all supplies and
equipment shall be returned to the STO by the Recipient.
(8) NOTICE AND CONTACT.
(a) All notices provided under or pursuant to this Agreement shall be in writing, either by hand
delivery, or first class, certified mail, return receipt requested, to the representative identified
below at the address set forth below and said notification attached to the original of this
Agreement.
(b) The STO designates Nicole Hill as the STO's Contract Administrator. All communications,
written or oral, relating to this Agreement shall be directed to her at:
State Technology Office
4030 Esplanade Way, Suite 235E
Tallahassee, Florida 32399-0950
Telephone: 850 922-7543
Fax: 850 413-8623
Email: nicole.hill@myflorida.com
The Project Officer for this Agreement is Linda Fuchs. She can be contacted for technical
assistance relating to this Agreement at the above address, telephone 850/488-8036, or e-mail
1 inda. fuchsp_myflorida. com.
•
6
•4
0 (c) The name and address of the Representative of the Recipient responsible for the
administration of this Agreement is:
Clearwater Police Department
Attn.: Brian McLaughlin, Communications Administrative Supervisor
645 Pierce St.
Clearwater, FL 33756
Office: (727) 562-4234
Fax: (727) 562-4221
Email: bmclaughlin@clearwaterpolice.org
(d) In the event that different representatives or addresses are designated by either party after
execution of this Agreement, notice of the name, title and address of the new representative
will be rendered as provided in (8)(a) above.
(9) OTHER PROVISIONS.
(a) The validity of this Agreement is subject to the truth and accuracy of all the information,
representations, and materials submitted or provided by the Recipient in this Agreement, in any
• subsequent submission or response to STO request, or in any submission or response to fulfill the
requirements of this Agreement, and such information, representations, and materials are
incorporated by reference. The lack of accuracy thereof, or any material changes shall, at the
option of the STO and with thirty (30) days written notice to the Recipient, cause the termination
of this Agreement and the release of the STO from all its obligations to the Recipient.
(b) This Agreement shall be construed under the laws of the State of Florida, and venue for any
actions arising out of this Agreement shall lie in Leon County. If any provision hereof is in
conflict with any applicable statute or rule, or is otherwise unenforceable, then such provision
shall be deemed null and void to the extent of such conflict, and shall be deemed severable, but
shall not invalidate any other provision of this Agreement.
(c) No waiver by the STO of any right or remedy granted hereunder or failure to insist on strict
performance by the Recipient shall affect or extend or act as a waiver of any other right or remedy
of the STO hereunder, or affect the subsequent exercise of the same right or remedy by the STO
for any further or subsequent default by the Recipient. Any power of approval or disapproval
•
7
Y
9 granted to the STO under the terms of this Agreement shall survive the terms and life of this
Agreement as a whole.
(d) The Agreement may be executed in any number of counterparts, any one of which may be
taken as an original.
(e) The Recipient agrees to comply with the Americans With Disabilities Act (Public Law 101-
336,42 U.S.C. Section 12101 et se . , if applicable, which prohibits discrimination by public and
private entities on the basis of disability in the areas of employment, public accommodations,
transportation, State and local government services, and in telecommunications.
(f) A person or affiliate who has been placed on the convicted vendor list following a conviction
for a public entity crime or on the discriminatory vendor list may not submit a bid on a contract to
provide any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids on
leases of real property to a public entity, may not be awarded or perform work as a contractor,
• supplier, subcontractor, or consultant under a contract with a public entity, and may not transact
business with any public entity in excess of Category Two for a period of 36 months from the date
of being placed on the convicted vendor or discriminatory vendor list.
(g) With respect to any Recipient which is not a local government or state agency, and which
receives funds under this Agreement from the federal government, by signing this Agreement, the
Recipient certifies, to the best of its knowledge and belief, that it and its principals:
1. are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by a federal STO or agency;
2. have not, within a three-year period preceding this proposal been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state or
local) transaction or contract under public transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
L`
8
t. 1
•
3. are not presently indicted or otherwise criminally or civilly charged by a governmental
entity (federal, state or local) with commission of any offenses enumerated in Paragraph
9(g)2. of this certification; and
4. have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state or local) terminated for cause or default.
Where the Recipient is unable to certify to any of the statements in this certification,
such Recipient shall attach an explanation to this Agreement.
(10) AUDIT REQUIREMENTS.
(a) The Recipient agrees to maintain financial procedures and support documents, in accordance
with generally accepted accounting principles, to account for the receipt and expenditure of
federal resources under this Agreement.
(b) These records shall be available at all reasonable times for inspection, review, or audit by state
personnel and other personnel duly authorized by the STO. "Reasonable" shall be construed
according to circumstances, but ordinarily shall mean normal business hours of 8:00 a.m. to 5:00
p.m., local time, Monday through Friday.
(c) The Recipient shall also provide the STO with the records, reports or financial statements
upon request for the purposes of auditing and monitoring the federal resources awarded under this
Agreement.
(d) If the Recipient is a State or local government or a non-profit organization as defined in OMB
Circular A-133, as revised, and in the event that the Recipient expends $300,000 or more in
Federal awards in its fiscal year, the Recipient must have a single or program-specific audit
conducted in accordance with the provisions of OMB Circular A-133, as revised. EXHIBIT 1 to
this Agreement indicates Federal resources awarded through the STO by this Agreement. In
determining the Federal awards expended in its fiscal year, the Recipient shall consider all sources
of Federal awards, including Federal resources received from the STO. The determination of
amounts of Federal awards expended should be in accordance with the guidelines established by
OMB Circular A-133, as revised. An audit of the Recipient conducted by the Auditor General in
•
9
0 accordance with the provisions of OMB Circular A-133, as revised, will meet the requirements of
this paragraph.
In connection with the audit requirements addressed in Paragraph 10(d) above, the Recipient shall
fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB
Circular A-133, as revised.
If the Recipient expends less than $300,000 in Federal awards in its fiscal year, an audit conducted
in accordance with the provisions of OMB Circular A-133, as revised, is not required. In the
event that the Recipient expends less than $300,000 in Federal awards in its fiscal year and elects
to have an audit conducted in accordance with the provisions of OMB Circular A-133, as revised,
the cost of the audit must be paid from non-Federal resources (i.e., the cost of such audit must be
paid from Recipient resources obtained from other than Federal entities).
(e) Copies of reporting packages for audits conducted in accordance with OMB Circular A-1331
as revised, and required by Subparagraph (d) above shall be submitted, when required by Section
0 320 (d), OMB Circular A-133, as revised, by or on behalf of the Recipient directly to each of the
following:
The Department of Community Affairs at each of the following addresses:
Department of Community Affairs
Office of Audit Services
2555 Shurnard Oak Boulevard
Tallahassee, Florida 32399-2100
and
Department of Community Affairs
Division of Emergency Management
2555 Shurnard Oak Boulevard
Tallahassee, Florida 32399-2100
The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of
copies required by Sections .320(d)(1) and (2), OMB Circular A-133, as revised, should be
submitted to the Federal Audit Clearinghouse), at the following address:
•
10
Y' e
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10`h Street
Jeffersonville, IN 47132
Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f),
OMB Circular A-133, as revised.
(f) Pursuant to Section .320 (f), OMB Circular A-133, as revised, the Recipient shall submit a
copy of the reporting package described in Section .320 (c), OMB Circular A-133, as revised, and
any management letter issued by the auditor, to the STO at each of the following addresses:
Gina Gibson
State Technology Office
4030 Esplanade Way, Suite 235M
Tallahassee, Florida 32399-0950
(g) Any reports, management letter, or other information required to be submitted to the STO
pursuant to this Agreement shall be submitted timely in accordance with OMB Circular A-133,
Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-
profit organizations), Rules of the Auditor General, as applicable.
(h) Recipients, when submitting financial reporting packages to the STO for audits done in
accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that
the reporting package was delivered to the Recipient in correspondence accompanying the
reporting package.
(i) The Recipient shall retain sufficient records demonstrating its compliance with the terms of
this agreement for a period of five years from the date the audit report is issued, and shall allow
the STO, or its designee, the Comptroller, or Auditor General access to such records upon request.
The Recipient shall ensure that audit working papers are made available to the STO, or its
designee, the Comptroller, or Auditor General upon request for a period of five years from the date
the audit report is issued, unless extended in writing by the STO.
(11) TERMS AND CONDITIONS.
The Agreement contains all the terms and conditions agreed upon by the parties.
•
11
• (12) ATTACHMENTS.
(a) All attachments to this Agreement are incorporated as set out fully herein.
(b) In the event of any inconsistencies or conflict between the language of this Agreement and the
attachments hereto, the language of such attachments shall be controlling, but only to the extent of
such conflict or inconsistency.
(c) This Agreement has the following attachments:
Exhibit 1: Funding Sources
Attachment A: Program Rules and Regulations
Attachment B: Scope of Work
Attachment C: System Overview
(13) FUNDING/CONSIDERATION
This is a goods, equipment and supplies grant Agreement. The STO will grant to the Recipient
certain equipment and supplies in order to fulfill the purposes of the Florida Strategy.
• (14) STANDARD CONDITIONS.
The Recipient agrees to be bound by the following standard conditions:
(a) The State of Florida's performance and obligation to pay under this Agreement is contingent
upon an annual appropriation by the Legislature, and subject to any modification in accordance
with Chapter 216, Fla. Stat., or the Florida Constitution.
(b) 287.057(14)(a) Contracts for commodities or contractual services may be renewed for a
period that may not exceed 3 years or the term of the original contract, whichever period is longer.
Renewal of a contract for commodities or contractual services shall be in writing and shall be
Subject to the same terms and conditions set forth in the initial contract. If the commodity or
contractual service is purchased as a result of the solicitation of bids, proposals, or replies, the
price of the commodity or contractual service to be renewed shall be specified in the bid, proposal,
or reply. A renewal contract may not include any compensation for costs associated with the
renewal. Renewals shall be contingent upon satisfactory performance evaluations by the agency
and subject to the availability of funds. Exceptional purchase contracts pursuant to paragraphs
•
12
• (5)(a) and (c) may not be renewed.
(c) All bills for fees or other compensation for services or expenses shall be submitted in detail
sufficient for a proper preaudit and postaudit thereof.
(d) If otherwise allowed under this Agreement, all bills for any travel expenses shall be submitted
in accordance with Section 112.061, Fla. Stat.
(e) The State Technology Office reserves the right to unilaterally cancel this Agreement for
refusal by the Recipient to allow public access to all documents, papers, letters or other material
subject to the provisions of Chapter 119, Fla. Stat., and made or received by the Recipient in
conjunction with this Agreement.
(f) If the Recipient is allowed to temporarily invest any advances of funds under this Agreement,
any interest income shall either be returned to the STO or be applied against the STO's obligation
to pay the contract amount.
(g) The State of Florida will not intentionally award publicly-funded contracts to any contractor
who knowingly employs unauthorized alien workers, constituting a violation of the employment
• provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and
Nationality Act ("INA")]. The STO shall consider the employment by any contractor of
unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the Recipient of
the employment provisions contained in Section 274A(e) of the INA shall be grounds for
unilateral cancellation of this Agreement by the STO.
(15) EQUIPMENT AND PROPERTY MANAGEMENT.
(a) The Recipient shall retain ownership of the unit and control over the placement, administration
and maintenance of said radio interoperability gateway system . Any change in placement
requires STO approval.
(b) The Recipient shall provide for the recurrent costs of the radio interoperability gateway. Such
costs include, but are not limited to, telecommunications and annual maintenance.
(16) LEGAL AUTHORIZATION.
The Recipient certifies with respect to this Agreement that it possesses the legal authority to
0
13
• receive the funds to be provided under this Agreement and that, if applicable, its governing body
has authorized, by resolution or otherwise, the execution and acceptance of this Agreement with
all covenants and assurances contained herein. The Recipient also certifies that the undersigned
possesses the authority to legally execute and bind Recipient to the terms of this Agreement.
(17) RECEIVING AND INSPECTION CONTACT.
The name of the person responsible to sign for and inspect all goods and equipment provided
under this agreement is Brian McLaughlin. All goods and equipment should be delivered to his
attention at 645 Pierce Street, Clearwater, FL 33756.
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed by their undersigned officials
as duly authorized.
Recipient:
By: _ By:
STATE OF FLORIDA,
STATE TECHNOLOGY OFFICE
Name: William B. Horne II Name:
Title: City Manager Title:
Date: JI/L Date:
FEID#: 596000289
•
14
Chief Enterprise Security Officer
3 v o-5-
I { , . ( .
EXHIBIT - I
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
NOTE. If the resources awarded to the recipient represent more than one Federal program, provide the same
information shown below for each Federal program and show total Federal resources awarded
Federal Program: United States Department of Justice, Office of Justice Programs
CFDA: 16.007
Equipment Value: $44,250-$53,000 depending on final configuration of equipment
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
r each Federal program in the same manner as shown b lgwam, list applicable
NOTE:
ance h resources awarded
comply quirementsfo
Federal Program: Department of Justice Domestic Preparedness Equipment Grant must be used to
purchase equipment for use in Domestic Preparedness
STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT MAY
CONSIST OF THE FOLLOWING:
1. Radio interoperability gateway system.
• SUBJECT TO SECTION 215.97 FLORIDA STATUTES:
N/A
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO
THIS AGREEMENT ARE AS FOLLOWS:
N/A
OO
NOTE: Section.400(d) of OMB Circular A-133, as revised, and Section 215.97 5 a ,Florida Statutes,
require that the information about Federal Programs and State Projects included in Exhibit 1 be provided to
the recipient.
is
15
•
Chapter 252, Florida Statutes
28 C.F.R.
9
of
Attachment A
Program Statutes and Regulations
16
•
Attachment B
Scope of Work
If applicable to the Recipient, this agreement is entered into as an addendum to current statewide mutual
aid agreements and is for the purpose of receiving specialized equipment and participation as a State of Florida
Regional Terrorism Response Asset.
The Recipient shall maintain, in a satisfactory operational condition, all goods and equipment provided to
under this agreement (see System Overview, Attachment C) for the normal expected operating lifetime or shelf life
of said goods and equipment. This includes routine maintenance, repairs, calibration, etc. The Recipient is not
responsible for replacing goods or equipment that has reached the end of its normal life expectancy or exceeded its
posted shelf life. The equipment, goods, and supplies ("the eligible equipment") provided under this agreement are
for the purposes specified in the State and Local Domestic Preparedness Equipment Program Florida Strategy,
hereinafter referred to as the "Florida Terrorism Strategy" or the Florida Comprehensive Emergency Management
Plan. The Recipient specifically agrees to:
Upon notification by the STO, the Recipient will in accordance with the statewide mutual aid
agreement or other emergency response purpose as specified in the "Florida Terrorism Strategy"
respond to any and all incidents within its regional response area with all available and eligible
equipment and resources which it needs and is reasonably required for the response, for so long as this
agreement remains in effect. Prior to requesting a response, the STO will take prudent and appropriate
action to determine that the level or intensity of the incident is such, that the specialized equipment and
resources are necessary to mitigate the outcome of the incident.
2. Acknowledge the receipt of one (1) radio interoperability gateway system and provide adequate space
and facilities for the equipment.
• 3. The radio interoperability gateway system is to be utilized in the event of emergencies, including, but
not limited to, terrorism-related hazards.
4. During the term of this agreement, the Recipient shall participate in not less than one (1) regional
training event per year, and in not less than one (1) regional exercise or terrorist event simulation per
year as scheduled by the Regional Domestic Security Task Forces.
5. The Recipient shall not transfer, rent, sell, lease, alienate, donate, mortgage, encumber or otherwise
dispose of the eligible equipment without the prior written consent of the STO.
6. Deployment of a radio interoperability gateway system requires appointment of an individual who can
coordinate installation activities at the Recipient's location. The Recipient shall be responsible for
assuring the availability of an individual for this purpose. The Recipient will respond in a timely
manner to project deadlines.
7. Operation of the radio interoperability gateway system requires one (1) individual. The Recipient shall
be responsible for assuring the availability at least one (1) individual for this purpose and associated
training.
8. The Recipient shall ensure that the radio interoperability gateway system will be used in accordance
with policies and procedures developed by the Regional Domestic Security Task Forces.
•
If any additional funding becomes available for equipment maintenance, replacement or repair, recurrent costs,
training, and/or exercises, Recipient will be eligible to receive a portion of said funds. At this time the parameters
any additional monies have not been defined. Recipient will be notified if additional monies become available.
17
Attachment C
System Overview
Each Recipient will have the following equipment installed:
1. Radio Gateway Unit (R-GU) (may be shared with other centers at the same location)
2. Workstation Gateway Unit (WS-GU)
3. Soft Switch Radio Network application
4. Dispatch computer with 15" flat panel monitor, keyboard, headset, desktop microphone and speakers
5. Interface modules to local radio systems
6. Telecommunications lines to SUNCOM/MyFloridaNet network with associated router
Note: The Subgrant Agreement will be amended if there are any significant changes to the above list based on local
conditions.
Each Recipient will receive training for a minimum of one (1) staff member in use of the system.
•
18