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09/19/2002ACTION AGENDA - COMMISSION MEETING Thursday, September 19, 2002 - 6:00 P.M. - Commission Chambers ITEM #1 - invocation -- Father Read Heydt, St. John's Episcopal Church ITEM #2 - Pledge of Allegiance -- Mayor ITEM #3 -. Introductions, Awards, and Presentations a. Proclamation - Make a Difference Fishing Tournament Day - October 5, 2002 - Given b. Presentation - Solid Waste Association of North America Road-E-O competition awards - Given c. Presentation - Friends of the Library Scholarships Presentation - Given d. Presentation - Parks and Recreation NAYS (National Alliance for Youth Sports) - Given e. Presentation - Community Safety Award - Given ITEM #4 - Approval of Minutes - Regular Meeting September 5, 2002 -- Approved ITEM #5 - Citizens to be heard re items not on the Agenda: Steven Sarnoff said this is the 25th anniversary of CWA representation of Clearwater workers. This Sunday, the CWA is hosting union officers of Lucent Technologies at Adams Mark Hotel. Also hosting CWA conference at Adams Mark Hotel. Mike Colby thanked Bill Morris for putting in a commercial discount at fuel dock. Requested Commission put some of the increased revenues back into the Marina. ITEM #6 - Public Hearing and First Reading on Ordinance # 7014-02 - approve the applicant's request to vacate the drainage and utility easements retained over the vacated portions of Park Street and Ewing Avenue as described in Exhibit "A" and vacate that part of the utility easement retained over the north 10 feet of the vacated alley lying adjacent to the south property line of Lot 9, Tack and Warren Sub. (V2002-11 City of Clearwater) - Approved. Ordinance passed 1st reading ITEM #7 - FY 2002/2003 Annual Budget - Approved a. - Second Reading Ordinance #7011-02 - declare the millage rate to be levied for the Fiscal Year beginning 10/01/02 and ending 09/30/03 at 5.753 mills (levy of 5.753 constitutes a 11.41 % increase over the rolled back rate of 5.1640 mills) - Ordinance adopted b. - Second Reading Ordinance #7012-02 - adopting Operating Budget for Fiscal Year beginning 10/01/02 and ending 09/30/03 - Ordinance adopted c. - Second Reading Ordinance #7013-02 - adopting Capital Improvement Program Budget for Fiscal Year beginning 10/01/02 and ending 09/30/03 - Ordinance adopted ITEM #8 - Public Hearing and First Reading -- Ordinance #7003-02, Ordinance #7004-02 & Ordinance #7005-02 - Annexation, Land Use Plan Amendment and Rezoning for properties at 717, 719, 721, 723 & 725 South Bayview Avenue; 3018 & 3024 Penmar Drive; and Lot 5, Tract B of the Myron A. Smiths Bay View Subdivision (in Section 16, Township 29 South, Range 16 East) Owners: Our Lady of Divine Providence, House of Prayer, Inc. - Approved. Ordinances passed 1st reading mcc09bO2.act ' 1 9/19102 ITEM #9 - Second Reading Ordinance #7033-02 - approve changes to the City of Clearwater Employee's Pension Plan relating to the Economic Growth and Tax Relief Reconciliation of 2001 - Ordinance adopted as amended ITEM #10 - Second Reading Ordinance #703402 - approve changes to the City of Clearwater Police Officers Supplementary Pension Plan relating to the Economic Growth and Tax Relief Reconciliation of 2001 - Ordinance adopted ITEM #11 - Second Reading Ordinance #7035-02 - approve changes to the City of Clearwater Firefighters' Supplemental Trust Fund relating to the Economic Growth and Tax Relief Reconciliation of 2001 - Ordinance adopted CITY MANAGER REPORTS CONSENT AGENDA (Items #12-26) - Approved as submit:sd ITEM #12 - Approval of Purchases (& Declaration of Surplus) per Purchasing Memorandum: a. , Purchase books and library materials during the contract period October 1, 2002 through. September 20, 2003 for $85,000 from Book Wholesalers, Inc. b. Purchase library materials during the contract period October 1; 2002 through September 30,'2003 for $85,000 from Ebsco Subscription Services. c. Purchase books and library materials during the contract period October 1, 2002 through September 30, 2003 for $185,000 from Ingram Library Services.. d. Service contract software maintenance and support during the period October 1, 2002 through September 30, 2003 for $80,000 from PeopleSoft USA Inc. e. Service contract exterior painting of Marshall Street WPC Complex for $67,050 from Specialized Coating Inc. f. Purchase Sumitomo Gear Reducers during the contract period September 20, 2002 through September 30, 2003 for $71,649 from Applied Industrial Technology. g. Purchase vehicle replacement parts during the period September 20, 2002 through September 30, 2003 for $300,000 from Fleet Products Inc, ITEM #13 - Approve an Agreement between the City and the Clearwater-Regional Chamber of Commerce for tourism services in Fiscal Year 2002-2003 In return for funding In the amount of $170,000. - ITEM #14 - Marine and Aviation Business Plan - Recommend Commission approval of the Marine and Aviation Department five-year business plan for FY 2003 through FY 2007 mcc09b02.act 2 9119102 ITEM #15 - Approve contract with Julian and Helen Weiss to purchase Crest Lake Subdivision, Blk. B, tots 15-18, a.k.a. Park Lake Motel, for $490,000 plus additional consideration of $60,000 together with estimated costs for environmental, survey and demolition expenses of $35,000 for estimated total of $585,000. ITEM #16 - Award a contract to B & H Photo Video for $55,014, and a contract to Media Visions for $91,563 for expenditures of federal grant funds from the US Department of Justice for a FY 2001 COPS Technology Grant. ITEM #17 - Contract with the Pinellas County Sheriffs Office, Largo, Florida, for latent fingerprint and crime scene services including evidence and property storage during the contract period October 1, 2002 through September 30, 2003, at a cost of $490,084.33. ITEM #18 - Approve the transfer from the Solid Waste Fund to the general government of the lot adjacent to the Municipal Services Building and the Police Department, legally described as the West 114 feet of Block 8, Magnolia Park Subdivision. ITEM #19 - Award a contract to Peterbilt of Central Florida of Winter Garden, Florida at a cost of $146,600 to purchase one 2003 Peterbilt with EZ-Pack Body front-end loader (FEL) for Commercial Recycling, and provide for initial vehicle preparation costs estimated at $4,400 for a total cost not to exceed $151,000. ITEM #20 - Award a contract to Environmental Products of Florida, of Maitland, Florida, in the amount of $19,052 for the purchase of one 2002 Sterling Truck with Elgin Sweeper Body, and authorize trade In of 2000 model. S ITEM #21 - Approve the final plat for "SUN KETCH TOWNHOMES AT LAKE AVENUE" at the southeast corner of Druid Road and Lake Avenue. ITEM #22 - Approve a Work Order in the amount of $19,498 to TBE Group, Inc. to complete the Dry Weather Field Screening and Illicit Discharge Tracking as required by the City's NPDES MS4 permit. ITEM #23 - Award a contract for the ODOR CONTROL IMPLEMENTATION AT EAST AWT FACILITY (01-0059-UT) to Wharton-Smith, Inc, of Lake Monroe, Florida for the sum of $107,000 which is the lowest responsible bid received in accordance with the plans and specifications. ITEM #24 - Approve construction authorization for the new Main Library to Turner Construction Company, 500 N. Westshore Blvd., Tampa, Florida, in an amount not to exceed $5,024,690. ITEM #25 - Award a contract to Identitech, Inc., Melbourne, FL In the amount of $117,000 for the development of an electronic Agenda Management System for the City Clerk's Department. ITEM #26 - Authorize an increase of $50,000 to the monetary limit on the contract with the firm of Rogers Towers Bailey Jones & Gay, P.A. for outside counsel services related to representation In Granite State Outdoor Advertising v. City of Clearwater, to cover costs of appeal proceedings. mcc09bO2.act 3 9119102 OTHER ITEMS ON CITY MANAGER REPORT ITEM #27 - Third Quarter Budget Review -- approve budget amendments for fiscal year ending September 30, 2002 - Approved a. First Reading Ordinance #7009-02 - amending Operating Budget - Ordinance passed 1st reading b. First Reading Ordinance #7010-02 - amending Capital Improvement Budget - Ordinance passed 1st reading ITEM #28 - Adopt Resolution #02-23 to approve the Island Estates Neighborhood Plan Approved. Resolution adopted ITEM #29.- Increase the City's'contribution to the City of Clearwater's Money Purchase Plan from 6% to 8% for all members except the City Manager, City Attorney, and Police Chief, and to Increase the City's contribution for the Police Chief from 12% to 14%, effective October 1, 2002, and pass Ordinance 7036-02 on first reading - Approved. Ordinance passed 1st reading ITEM #30 -Authorize negotiation of contract for health insurance with United HealthCare with a 18.5% increase for contract period January 1, 2003 to December 31, 2003, at a total estimated annual cost not to exceed $11,632,807 [includes both City ($8,364,907) and employee/retiree/COBRA/Out-of-Area ($3,267,900) premiums), continue mental heal thlsubstance abuse and EAP coverage contract with Brad man/Unipsych at estimated cost of $176,973 ($159,820 for current employees and $17,153 for retirees and COBRA) for contract period of January 1, 2003 to December 31, 2003, maintain the City's current funding strategy for HMO Standard Plan at 100% for "Employee Only", and Increase the City's contribution from 72% to 75% for "Employee plus One" and from 62% to 68% for "Employee plus Family", with same dollar amounts contributed to other three plans (HMO Buy-up, POS Standard, and POS Buy-up) - Approved ITEM #31 - Approve Resolution #02-45 to enter into an Urban and Community Forestry Grant memorandum of agreement with State of Florida Department of Agriculture and Consumer Services, Division of Forestry - Approved. Resolution adopted ITEM #32 - Other Pending Matters - None CITY ATTORNEY REPORTS ITEM #33 - Other City Attorney Items - None ITEM #34 - City Manager Verbal Reports -10117 Commission meeting to start at 5:00 p.m. ITEM #35 - Commission Discussion Items - None ITEM #36 - Other Commission Action Hamilton going to son's football game. mcc09b02.act 4'. 9119102 Hibbard encouraged everyone to attend Taste of Clearwater on 9124 at Harborview Center; attended Citizens Academy 101 -'will be a good program - applauded people in the class. Gray reminded everyone this Saturday is Coastal Clean-up which is national effort cleaning up downtown and Station Square-Park; next Saturday will be South Clearwater Citizens for Progressive Action say no to drugs march. Jonson said the Florida Neighborhoods Conference he attended was excellent. He took a tour of Seminole Heights neighborhood, which Is being revitalized. He will distribute Information on PSTA legislation this week. Tampa Bay Partnership Strategic meeting tomorrow - suggested reinforce regional repository; Florida Strategic Intermodal meeting is 9124 - Gray unable to attend; Transportation Summit'tomorrow morning - he would like to attend; Distributed a letter which talks about other cities' landscaping dollars; had fun at Sailing Center kickoff on Saturday; enjoyed Citizens Academy 101; represented Commission at the Mexican Independence Day celebration on Friday - was great to see so many people celebrate their heritage; hope to see most of Commission at Suncoast League meeting on Saturday. Au- ngst welcomed Army Medical Service Corps to their reunion at Clearwater Beach Hilton; downtown cleanup on 9121; announced a public meetings on 9123 re Mandalay streetscape at Clearwater Beach Rec. Center; Taste of Clearwater is 9124 from 5:00 -- 8:00 p.m. at Harborview Center; City is hosting the Tampa Bay Partnership Board meeting at Harborview Center on 9127; Open House/Safety Fair at Safety Village on Lakeview Road from 9:30 a.m. to 2:30 p.m.; South Clearwater Citizens for Progressive Action Drug March leaves Ross Norton Center at 11:00 a.m.; he was out of town last weekend and missed some activities; wished Vice-Mayor Gray Happy Birthday. ITEM #37 - Adjournment - 8:43 p.m. ?5 CITY OF CLEARWATER Interdepartmental Correspondence TO: Mayor and Commissioners FROM: Cyndie Goudeau, City Cler ?C11 SUBJECT: Follow up from September 16, 2002 Work Session COPIES: William B. Horne, City Manager DATE: September 17, 2002 In response to questions raised at the September 16 Work Session, the following answers are provided in final agenda order: Item #8 - Ord #7003-02, Ord #7004-02.& Ord 47005-02 - Annexation, Land Use Plan Amendment and Rezoning: Our Lady of Divine Providence, House of Prayer, Inc. - Historical significance of structure is still being verified. Item #14 - Marine and Aviation Business Plan - A revised agenda Item is provided indicating changes to the Seminole Launch Ramp fees and information regarding Dunedin's launch ramp fees. Item #30 - Authorize negotiation of contract for health insurance with United HealthCare - a revised agenda item is provided. Miscellaneous - Presentation at worksesslon regarding US 19 'Overpasses update - some of the signs on the frontage road to Gulf to Bay do include "Downtown Clearwater" & "Clearwater Beaches", however the ones on 19 before the frontage road exit only say Gulf to Bay. Mahshid is preparing a letter to FDOT requesting that the ones on 19 also mention downtown & beaches. This letter will also address other concerns resulting from the work session (confirming total available landscape funds for all FDOT projects in the City, possible use of a logo on the overpass retaining walls, & more & larger signage). Target date for report would probably be 6-8 weeks for a response from FDOT. yE' R Clearwater City Commission Agenda Cover Memorandum Work session Item #: Final Agenda Item # Meeting Date: I V 4 09/19102 SUBJECT/RECOMMENDATION: Approve the applicant's request to vacate the drainage and utility easements retained over the vacated portions of Park Street and Ewing Avenue as described in Exhibit "A" and vacate that part of the utility easement retained over the north 10 feet of the vacated alley lying adjacent to the south property line of Lot 9, Tack and Warren Sub. and pass ordinance Number 7014-02 on first reading, (V2002-11 City of Clearwater), © and that the appropriate officials be authorized to execute same. SUMMARY: • Ordinance #6879-01 (Town Pond Rehabilitation Project) was passed on second reading and adopted by the City Commission on November 15, 2001, vacating portions of Park Street, Pierce Street and Ewing Ave. • Staffs recommendation relative to ordinance #6879-01 was to retain a drainage and utility easement over the vacated portion of Pierce Street only. Part of this vacation request is to correct a scrivener's error that retained a drainage and utility easement over the vacated portions of Park Street and Ewing Avenue. • The north 10 feet of the utility easement lying on the south side of Lot 9, Tack and Warren Sub. was retained when the alley was vacated on October 20, 1997. • The 10-foot easement portion is to be utilized by the Mediterranean Village Townhome Development, • Verizon Media Ventures, Verizon and Time Warner Cable have no facilities in the easement areas to be vacated and have no objections to the vacation request. • Florida Power has facilities in the vacated alleyway portion but has no objections to the vacation request. • The City of Clearwatees' utility facilities in the areas to be vacated is limited to one sanitary sewer line on vacated Park Street which is being reconstructed to accommodate the 'Mediterranean Village" development. • Pubic Works Administration has no objections to the vacation request. Reviewed by: Originating Dept:, Costs NIA Legal Info 5rvc NIA Public Works Adminlstra on Total Steve Doher Budget NIA Public Works User Dept. Funding Source: Purchasing NIA DCMIACM NIA Current FY Cl Risk Mgmt NIA Other Attachments OP Ord, 7014-02 Other Submitted by, Location Map City Manager Appropriation Code: Printed on recycled patter VACATION 2002.11 City of Clearwater ORDINANCE NO. 7014-02 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING THE DRAINAGE AND UTILITY EASEMENT RETAINED OVER THE VACATED PORTIONS OF PARK STREET AND EWING AVENUE BEGINNING AT THE NORTHWEST CORNER OF LOT 1, BLOCK 3, MAGNOLIA-PARK AND THE NORTH 10 FEET OF THE 20- FOOT UTILITY EASEMENT PORTION LYING SOUTH OF LOT 9 OF TACK AND WARREN; PROVIDING AN EFFECTIVE DATE. WHEREAS, City of Clearwater, owner of real property located in the City of Clearwater; has requested that the City vacate the drainage and utility easement depicted in Exhibit A attached hereto; and . WHEREAS, the City Commission finds that said easement is not necessary for municipal use and it is deemed to be to the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: See legal description attached hereto is hereby vacated, and the City of Clearwater releases all of its rights in the servitude as described above to the owner of the servient estate thereto. Section 2. The City Clerk shall record this ordinance in the public records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Bryan D. Ruf f Assistant City Attorney ` Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7014-02 Vacate the drainage and utility easement retained over the vacated portions of Park ' .. Street and Ewing Avenue more particularly described as beginning 'at the Northwest corner of Lot 1, Block 3, Magnolia Park, as recorded in Plat Book 1, Page 70 of the Public .Records of Hillsborough County, Florida, of which Pinellas County was once a part; thence NO0°17'56"W, 60.00 feet; thence N89°57'12"E, 488.52 feet; thence S00°02'48E, 60,00 feet; thence S00°17'56"E, 65.30 feet; thence N89°57'12"E, 1.11 feet; thence S00°20'23"E, 69.20 feet; thence S89°57'1 2"W, 6.00 feet; thence S00°2023E, 50.00 feet; thence- S89°57'12"W, 6.00 feet; thence S00°20'23"E,' 80.50 feet; thence'. S89°57'12"W, 30.00 feet; thence N00°20'23"W, 196.52 feet; thence N89°57'12"E, 11.59 feet; thence N00°17'56"W, 68,48 feet, thence S89°57'12"UV, 458.95 feet to the point of beginning, (Containing 38,736.79 S.F., M.O.L.) and vacate the north 10 feet of the 20 foot utility = easement portion lying south of Lot 9.of Tack and Warren as recorded in Plat Book 21, ' Page 48 of the Official Records of Pinellas County, Florida. Ski , Ordinance No. 7014.02 hibi "A" E NORTH t x 77ris is not a sul'vey Scale 111 = 150' PARK 2 19 18 17 16 15 13 12 11 1-41 H - 0 & - 3 14 w Z CC. P 5L 1701 1155 j ? PARK STREET ¢ Vocoted R/W 11793-772: z w Ret 2 Dr. smt. 1in uum-.- 1 ? 3 a- V) 1 e% VAC 4795-9D4 ? ? 1 10576-9 16 1 2 17 1 2 1 3 j N y? g 4 O voe. R/w Plerce 5t. PIERCE STR EET taln Ur.&Utll. Eemt. 11701-1155 5 6 26 2 6 21 25 2a 2A JO 31 32 33 31 24 4 871--1044 22 7 4 5 0 ement 8 x 8 6404;11 SUBJECT EASEMENTS CITY OF CLEARWATER. FLORIDA PUBLIC WORKS ADMINISTRATION ENGINEERING auwr?rr S. DOHERTY VACATION REQUEST owa No. 2002-01 °'K?°r' RETAINED EASEMENTS " r SLID OVER VACATED PARTS OF 20F6 Wn PARK STREET, EWING .r`'nwn" 10r2=002 AVENUE AND ALLEY 16.288.16E aw ? oion?,cr 207A o1"2 1 M 2 ? 3 0 4 ?? 5 6 7 acat 8 R 11793 772: 1fi 15 14 13 12 11 10 1 2 3 4 5 6 7 8 10 9 T C & W RR N 4 5 6 7 8 9 10 1 1 1 576 9 4616-1440 3 _ •-- Utll Eose Ret fined ? 12 2 17 16 16 15 15 a a 3 3 21 21 4 4 1 ? i O zi-- s 7s--9 -m I ????.? Location Map City of Clearwater Scale 1" - 4,320` _ cu-m n m5t, UJI [JIMUL-1 I E111JJC K L7 ? n D EJ is ? ETEIK`'?'"'-- U FREE E i sr 0 ' ; • LTJ sr ? ? PR CT $ i-) 'u 3 KU?OK ? w CROVIC LNJRA ??? s 0? ?`'? ! ? RHIncl q a Q sT ¢5 E'[D ? K ?xuyj [ ? TAAIOQlI S COUNT ? ?? + { ? +? ? '? f?A R06n v 1[ T ST ROOM ? ?? NOCOtS ? ? 0 Q [] ? PPQE ST C s L. ? two E u Rs = El 1:1 u _ rur !( d r?r ? M On UACHCUA 111 LEO - C ?n ?,~? ? D ???" o ._ i 1 n o o rF1 M!. = CITY OF CLEARWATER, FLORIDA PUBLIC WORKS ADMINISTRATION ENGINEERING tXUWN IT OWL NO S, DDHERTY VACATION REQUEST 200241 [KILO" RETAINED EASEMENTS ""n SI.D OVER VACATED PARTS OF OF S wn PARK STREET, EWING "C.r*r4l. 10rMOO2 AVENUE AND ALLEY 16.28S•15E anpL DrimugL 207A T0t4.02 G'l Reviscd 915102 MILLAGE ORDINANCE ?G{ -Z (et-) ORDINANCE NO. 7011-02 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, DECLARING THE MILLAGE RATE TO BE LEVIED FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002, AND ENDING SEPTEMBER 30, 2003, FOR OPERATION PURPOSES INCLUDING PENSIONS AND DEBT SERVICE, AND ROAD MAINTENANCE FOR CAPITAL IMPROVEMENT EXPENDITURES AT 5.753 MILLS;. PROVIDING AN EFFECTIVE DATE. THE LEVY OF 5.753 MILLS CONSTITUTES AN 11.41% INCREASE OVER THE ROLLED BACK RATE OF 5.1640 MILLS. 'WHEREAS, the estimated revenue to be received by the City for the fiscal year beginning October 1, 2002, and ending September 30, 2003, from ad valorem taxes is $33,388,810; and WHEREAS, based upon the taxable value provided by the Pinellas County Property Appraiser, 5.753 mills are necessary to generate $33,388,810; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. It is hereby determined that a tax of 5.753 mills against the non-exempt real and personal property within the City is necessary to raise the sums to be appropriated for operation purposes, including pensions and debt service, road capital improvement projects, for the fiscal year beginning October 1, 2002. Section 2. The levy of 5.753 mills constitutes an 11.41 % increase from the rolled back rate. Section 3. This ordinance shall take effect October 1, 2002. PASSED ON FIRST READING September 5, 2002 PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: C. . fe Pamela K. Ak n City Attorney Brian J. Aungst Mayor Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7011-02 ?h ,66? ? .z (?) OPERATING BUDGET ORDINANCE ORDINANCE NO. 7012-02 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ADOPTING AN OPERATING BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002, AND ENDING SEPTEMBER 30, 2003; AUTHORIZING THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE SERVICE PROGRAMS SO AUTHORIZED; AUTHORIZING THE CITY MANAGER TO TRANSFER MONIES AND PROGRAMS AMONG THE DEPARTMENTS AND ACTIVITIES WITHIN ANY FUND AS PROVIDED. BY CHAPTER 2 OF THE CLEARWATER CODE. OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager has submitted an estimate of the expenditures necessary to carry on the City government for the fiscal year beginning October 1, 2002, and ending September 30, 2003; and WHEREAS, an estimate of the revenues to be received by the City during said period from ad valorem taxes and other sources has been submitted to the City Commission; and WHEREAS, a general summary of the operating budget, and notice of the times and places where copies of the budget message and operating budget are available for inspection by the public, was published in a newspaper of general circulation; and WHEREAS, the City Commission has examined and carefully considered the proposed budget; and WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City Commissior conducted a public hearing in City Hall on September 5, 2002, upon said budget and tax levy; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA; . Section 1. Pursuant to the City Manager's Annual Budget Report for the fiscal year beginning October 1, 2002, and ending September 30, 2003, a copy of which is on file with the City Clerk, the City Commission hereby adopts a budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Ordinance No. 7012.02 Section 2. The budget as adopted shall stand and be the budget of the City for said fiscal year, subject to the authority of the City Commission to amend or change the budget as provided by Section 2.519 of the Clearwater Code of Ordinances. Section 3. The City Manager is authorized and directed to issue such instructions and directives that are necessary to achieve and accomplish the service programs authorized by the adoption of this budget. Section 4. The City Manager is authorized for reasons of economy or efficiency to transfer part or, all of any unencumbered appropriation balance among programs within an operating fund, provided such action does not result in the discontinuance of a program. Section 5. It is the intent of the City Commission that this budget, including amendments thereto; is adopted to permit the legal. appropriation and encumbering of funds for the purposes set forth in the budget. All appropriated and encumbered but unexpended funds at the end of the fiscal year may be expended during the subsequent fiscal year for the purposes for which they were appropriated and encumbered, and such expenditures shall be deemed to have been spent out of the current budget allocation. It shall not be necessary to reappropriate additional funds in the budget for the subsequent fiscal year to cover valid open encumbrances outstanding as of the end of the current fiscal year. Section 6. Should any provision of this ordinance be declared by any court to be invalid, the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other than the provision declared to be invalid. Section 7. This ordinance shall take effect October 1, 2002. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Pamela K. Akin City Attorney --2-- 5eptember.5, 2002 Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7012-02 Revised 9-3-02 EXHIBIT A CITY OF CLEARWATER 2002-03 BUDGETED REVENUE. Actual Budgeted Budgeted Revenues Revenues Revenues . 2000101 2001102 2002103 GENERAL FUND: ' Property Taxes 25,973,420 28,115,300 31,385,360 Sales Tax Revenue 5,479,239 12,850,000 13,973,940 Franchise Fees 8,700,706 6,858,720 I 6,891,660 Utility Taxes 15,486,388 10,798,580 9,958,970 • Licenses & Permits 3,495,192 3,182,360 3,282,610 Fines, Forfeitures and Penalties 1,485,448 1,525,880 1,504,130 Intergovernmental Revenues 8,790,261 9,417,060 9,792,280 Charges for Current Services 1,807,929 2,002,500 2,502,810 Use and Sale of City Property and Money 2,150,081 1,240,860 1,228,800 Miscellaneous Revenues 164,194 309,290 139,460 Interfund ChargeslTransfers 11,181,137 11,696,090 11,968,670 Transfer from Surplus 313,000 607,900 TOTAL GENERAL. FUND 84,713,995 88,309,640 93,236,590 SPECIAL REVENUE FUNDS: Special Development 14,410,916 19,549,560 16,293,230 Special Program Fund 5,977,442 2,027,720 1,945,720 Local Housing Assistance Trust Fund 1,072,607 873,440 889,505 . ENTERPRISE FUNDS: Water & Sewer Fund 39,485,996 44,760,020 46,228,000 i ' Stormwater Utility Fund 5,323,294 5,646,780 9,538,080 Solid Waste Fund 16,626,605 15,817,300 16,175,100 Gas Fund 31,201,838 28,384,970 29,274,990 Recycling Fund 2,509,127 2,357,140 2,356,000 f Marine & Aviation Fund 3,364,956 3,372,530 3,201,400 Parking Fund 4,365,110 4,204,720 4,351,920 ' Harborview Center Fund 4,115,587 2,396,670 2,276,280 ' INTERNAL SERVICE FUNDS: Administrative Services 7,649,409 8,066,680 8,332,980 General Services 2,930,005 3,240,040 3,264,090 Garage Fund 9,730,127 8,983,680 8,957,230 Central Insurance Fund 15,069,132 14,353,620 15,779,190 TOTAL ALL FUNDS 248,546,146 252,344,510 262,100,305 Ordinance #7012-02 Revised 9-3-02 EXHIBIT A (Continued) CITY OF CLEARWATER 2002-03 BUDGETED EXPENDITURES Actual Budgeted Budgeted Expenditures Expenditures Expenditures 2000101 2001/02 2002103 GENERAL FUND: City Commission 205,578 270,400 266,850 City Manager's Office 570,310 783,380 798,720 City Attorney's Office, 970,304 1,259,130 1,354,850 City Audit' . 128,790 .Development & Neighborhood Services 2,541,173 2,858,860 3,127,450 Economic Development & Housing 596,873 961,240 1,537,180 Equity Services 571,221 488,430 482,650 Finance 1,801,166 2,046,660 1,942,630 Fire 14,058,697 15,502,390 16,212,950 General Support Services/Grant Writer 47,260 0 0 Human Resources 1,052,601 1,131,250 1,212,310 Library 4,327,636 4,541,310 4,687,640 Marine & Aviation 506,923 507,390 501,280 Non-Departmental 2,501,320 2,773,590 4,010,430 Office of Management & Budget 257,382 267,020 284,970 Official Records & Legislative Services 1,101,593 1,293,480 1,207,340 Parks & Recreation 12,868,320 14,745,550 15,778,130 Planning 1,702,915 1,749,960 1,158,920 Police 26,053,052 27,868,810 28,929,080 Public Communications 701,713 910,400 905,120 Public.Works Administration 7,334,432 8,350,390 8,709,300 Quality of Life Administration 690,918• 0 0 TOTAL GENERAL FUND 80,461,387 88,309,640 93,236,590 SPECIAL REVENUE FUNDS: Special Development 5,801,435 18,646,110 15,077,040 Special Program Fund 15,368,653 1,932,720 1,845,720 Local Housing Assistance Trust Fund 258,450 873,440 889,505 ENTERPRISE FUNDS: Water & Sewer Fund 38,922,330 44,760,020 44,452,990 Stormwater Utility Fund 4,594,236 5,646,780 9,538,080 Solid•Waste Fund 14,414,753 15,812,190 15,724,910 Gas Fund 27,350,379 27,168,920 28,393,600 Recycling Fund 1,997,297 2,357,140 2,344,840 Marine & Aviation Fund 2,887,856 3,352,250 3,181,860 Parking Fund 2,708,922 3,119,220. 3,363,700 Harborview Center Fund 2,155,909 2,396,670 2,276,280 INTERNAL SERVICE FUNDS: Administrative Services 6,716,254 8,066,680 8,332,980 General Services 2,751,881 3,222,950 3,239,680 Garage Fund 7,848,180 8,983,680 8,957,230 Central Insurance Fund 15,050,426 12,086,800 14,076,920 TOTAL ALL FUNDS 229,288,348 246,735,210 254,931,925 Ordinance #7012-02 B6? a(c) CAPITAL IMPROVEMENT ORDINANCE ORDINANCE NO. 7013-02 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002, AND ENDING SEPTEMBER 30, 2003; APPROVING THE SIX-YEAR CAPITAL IMPROVEMENT PROGRAM WHICH SHALL BE REEVALUATED AT THE BEGINNING OF EACH FISCAL YEAR; AUTHORIZING THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE CAPITAL - IMPROVEMENTS SO AUTHORIZED; AUTHORIZING THE CITY MANAGER TO TRANSFER MONEY BETWEEN PROJECTS IN THE CAPITAL IMPROVEMENT PROGRAM; APPROPRIATING AVAILABLE AND ANTICIPATED RESOURCES FOR THE PROJECTS IDENTIFIED; PROVIDING AN EFFECTIVE DATE... WHEREAS, the City Manager has submitted a proposed Six-Year Capital Improvement Program, and has submitted an estimate of the amount of money necessary to carry on said Capital Improvement Program for the fiscal year beginning October 1, 2002, and ending September 30, 2003; and WHEREAS, an estimate of the resources available and income to be received by the City during said period from ad valorem taxes and other sources has been submitted to the City Commission; and WHEREAS, a general summary of the Capital Improvement Budget, and notice of the times and places when copies of the budget message and capital budget are available for inspection by the public, was. published in a newspaper of general circulation; and WHEREAS, the City Commission has examined and carefully considered the proposed budget; and WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City Commission conducted a, public hearing in the City Hail upon said proposed budget on September 5, 2002; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Pursuant to- the Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2002, and ending September 30, 2003, a Ordinance No, 7013-02 copy of which is on file with the City Clerk, the City Commission hereby adopts a budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. The Six-Year Capital Improvement Program and Budget, a summary of which is attached hereto, marked Exhibit B, is approved in its present form, but prior to the beginning of each fiscal year the City Commission shall reevaluate priorities, hold public hearings and formally adopt additions or corrections thereto. Section 3. The budget as adopted shall stand and be the Capital Improvement Program Budget of the City for said fiscal year, subject to the authority of the City Commission to amend or change the budget as provided by Section 2.519 of the Clearwater Code of Ordinances. Section 4. The City Manager is authorized and directed to issue such instructions and directives that are necessary to achieve and accomplish the capital improvements authorized by the adoption of this budget. Section 5. The City Manager is authorized to transfer appropriations within the capital budget, provided such transfer does not result in changing the scope of any project or the fund source included in the adopted capital budget. Section G. Should any provision of this ordinance be declared by any court to be invalid, the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other than the provision declared to be invalid. Section 7. This ordinance shall take effect October 1, 2002. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Pamela K. Akin City Attorney -2-- September 5, 2002 Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7013-02 Exhibit A ,.I, • ' CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2002103 - Recommended Budget Function 2002103 Police Protection 500,000 Fire Protection 1,929,200 Major Street Maintenance 3,782,350 I 'Sidewalks • & Bike Trails 3,006,560 Intersections 385,000 Parking 400,000 Miscellaneous Engineering 103,200 ! Park' Development . 47572,500 Marine Facilities .330,000 Airpark Facilities 10,000 , Libraries 642,500 ' 4 ... .. Garage 3,111,500 Maintenance of Buildings 851,000 General Public Bids & Equip 0 ` Miscellaneous 1,255,000 , = Stormwater Utility 18,699,000 'Gas System 2,845,000 Solid. Waste 500,000 . Utilities Miscellaneous 227,000 Sewer System 14,23B,Oa0 Water System 10,175,900 Recycling ' 230,000 $67,793,710 Ordinance X17013.02 S\?Irr?F..??Y?Min?b' .. _ '. 3'.. _'? r•, .• .. i.• ,r ??. r... ..'5... .. ._ i-...- ? .tl?•r... ?.. , - ? .. ,. .. , Exhibit A (Continued) RESOURCES APPROPRIATED FOR CAPITAL PROJECTS 2002103 Recommandod . Budget GENERAL SOURCES: 2002103 General Operating Revenue 1,939,780 General Revenue/County Coop 166,420 . Special Development Fund 85,000, Road Millage 2,002,350 ' Penny for Pinellas 4,775,000 Transportation Impact Fees 290,000 Development Impact Fees. 75,000 ' Local Option Gas Tax 800,000 Grants - Other Agencies 4,656,560 SELF SUPPORTING FUNDS: Marine/Aviatiorn Operating Revenue 225,000 Parking Operating Revenue 400,000 Harborview Operating Revenue 60,000 Utility System: Water Revenue 141,250 Reclaimed Revenue 2,000 Sewer Revenue 329,750 Water Impact Fees 220,000 . Water R & R 1,719,000 Sewer Impact Fees 200,000 Sewer R & R 605,000 ' Gas Revenue 2,857,000 Solid Waste Revenue 500,000 ;' • Recycling Revenue 230,000 Stormwater Utility Revenue 2,611,000 Grants - Other Agencies. 403,900 INTERNAL SERVICE FUNDS: Garage Fund 74,000 Administrative Services 225,000 . General Services 250,000 BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 711,200 Internal Loan' 900,000 • BORROWING - SELF SUPPORTING FUNDS: Lease Purchase - Sewer 188,000 Lease Purchase - Water 158,000 ' Lease Purchase - Stormwater Utility 200,000 Bond Issue - Stormwater 15,955,000 Bond Issue - Water & Sewer 20,667,000 . BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage Fund 3,111,500 . Lease Purchase - Administrative Services 60,000, -TOTAL ALL FUNDING SOURCES: $67,793,710 Ordinance #7013.02 O Z Z W O E V > Z M a J to W N U p O ?yyN..? 1ZLtV y0. _ W C7 °' 0 O= I- M O N ' N . C C9 N O O a O Q a 0 0 0 0 0 a a 0 0 0 0 0 0 0 0 a O °°T-vM°°?°°0°01°?v° a°o°a°o°o°orn°o a a1?atDaaC6 C6 aatriN0 a0aa,-?N00 O triOMlt7 <n N MMCprC CO lt7OQ7r-OO00tC) G O M ti G7 1~ O rY 0) tO O T (3 V 1% q: 1- 1- 0 M N M T CA tt? N r C?j r -7' N N N, to 07 ? to T N C? 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C CO W ?j C_ C G Z7 y C t9 3C W W N m to .0 u) E 4) 0 Lo m C, :3 E pna oQ:c?ca 0 ?E0 Q?1aEi o i ° .,1:33 e° C >tili a C co +?+d ? ` L Gl Ci. L_ L' -a cn .0 CLM2U) Ca.2aga?C9gC7gcnC7c?Ocn?ix 0 O '? - Cleanvater City Commission Worksesslon Item N: ?- Agenda Cover Memorandum Final Agenda item # Meeting Date: 9-19-02 SUBJECT/RECOMMENDATION: Annexation, Land Use Plan Amendment and Rezoning for properties at 717, 719, 721, 723 & 725 South Bayview Avenue; 3018 & 3024 Penmar Drive; and Lot 5, Tract B of the Myron A. Smiths Bay View Subdivision (in Section 16, Township 29 South, Range 16 East;) Owners: Our Lady of Divine Providence, House of Prayer, Inc. MOTION: APPROVE the Annexation, Land Use Plan Amendment from Residential Low (RL) to Institutional (I), and Zoning Atlas Amendment from County Zoning One, Two & Three Family Residential (R-4) and City Low Density Residential District (LDR) to City Institutional (1) District of properties located at 717, 719, 721, 723 & 725 South Bayview Avenue; 3018 & 3024 Penmar Drive; and Lot 5, Tract B of the Myron A. Smiths Bay View Subdivision (consisting of Section 16, Township 29 South, Range 16 East;) and PASS Ordinance No. 7003-02 to annex these properties on first reading and PASS Ordinance No. 7004-02 & No. 7005-02 to amend the Land Use Plan Map and Zoning Atlas for these properties on first reading. (ANX 2002-05007 and LUZ 2002-05006) and thot the appropriate officials be authorized to execute some. SUMMARY: This development site is comprised of eight parcels of land and is located on the east side of South Bayview Drive and on the north and south sides of Penmar Drive, north of Old Tampa Bay and is 3.08 acres in area. This annexation, land use plan amendment and rezoning is requested by the applicant Our Lady of Divine Providence, House of Prayer Inc. who intends to construct a 12,000 square-foot place of worship on the site. Five of the.eight parcels (721 & 723 South Bayview Avenue, 3018 & 3024 Penmar Drive and Lot 5, Tract B of the Myron A. Smiths Bay View Subdivision) are located in Pinellas County and the applicant is requesting the City annex them. The applicant is aware of the costs associated with extending and connecting water and sanitary sewer lines to this site. The Planning Department determined that the proposed annexation is consistent with the following standards specified in the Community Development Code: • The proposed annexation will not have an adverse impact on public facilities and their level of service. The proposed annexation is consistent with the City's Comprelienstve Flan, the Uountywrae Reviewed by: Originating Dept.: Costs ?&_ Info 5rvc N/A PLANNING DEPARTMENT Total Legal (Marc A. M ) Budget N/A Public Works User Dept.: Funding Source: Purchasing N/A DCM/AC Planning Current FY Cl Risk Mgmt N/A Other Attachments: ORDINANCES OP NO. 7003-02, 7004-02, 7005- 02 STAFF REPORTS Sutmltted by: • City Mona er C7 None Printed on recycled paper Appropriation Code: Other I ANX 2002-05007 & LUZ 2002-05006 Our Lady of Divine Providence, House of Prayer, Inc. Page 2 Plan, the Community Development Code and Pinellas County and Florida Law. • The proposed annexation is contiguous to existing municipal boundaries, represents a logical extension of the boundaries and does not create an enclave. Please refer to the attached annexation (ANX 2002-05007) report for the complete staff analysis. The Pinellas Planning Council . (PPC) and Pinellas County have reviewed the annexation of the subject properties pursuant to the Pinellas County charter amendment approved by referendum on November 7, 2000 and no. objections were raised. The five parcels currently located in the County plus three parcels (717, 719 & 725 South Bayview Avenue) already located in the City are part of the land use plan amendment and rezoning request. The applicant is requesting to amend the Future Land Use Plan Map designation of all eight parcels from Residential Low (RL) to Institutional (I). Additionally a zoning atlas amendment is requested ,to rezone the parcels currently located in, the County from One, Two & Three Family Residential (R-4) to the City's Institutional (I) District and to rezone the three parcels located in the City from Low Density Residential (LDR) to the Institutional (I) District. The Planning Department determined that the proposed land use plan amendment and rezoning applications are . consistent with the following standards specified in the Community Development Code: • The proposed land use plan amendment and rezoning application are consistent with the Comprehensive Plan. • The proposed use is compatible with the surrounding area. • Sufficient public facilities are available to serve the property. • The applications will not have an adverse impact on the natural environment. Please refer to the attached land use plan and rezoning,(LUZ 2002-05006) report for the complete staff analysis. In accordance with the Countywide Plan Rules, the land use plan amendment is subject to the approval of the Pinellas Planning Council and the Board of County Commissioners acting as the Countywide Planning Authority. Due -to the size and/intensity of the plan amendment site, review and approval by the Florida Department of Community Affairs is not required. The Community Development Board reviewed these applications at its public hearing on August 20, 2001 and unanimously recommended approval of both applications. CDB Mecting Datc: August 20.2002 , Case Number: ANX 2002-05007 Agenda Item: D-1 CITY OF CLEARWATER PLANNING DEPARTMENT STAFF REPORT BACKGROUND INFORMATION OWNER/APPLICANT: Our Lady of Divine Providence, House of Prayer, Inc. REPRESENTATIVE: Harry S. Cline, Esquire P. O. Box 1669 Clearwater, Fl 33757-1669 LOCATION: 721 & 723 South Bayview Avenue, 3018 & 3024 Penmar Drive .and Lot 5, Tract B of the Myron A. Smiths Bay View Subdivision. i`. Generally located on the east side of South Bayview Drive and on the north and south sides of Penmar Drive, north of Old Tampa Bay. REQUEST: To annex the properties into the City of Clearwater at the request of the property owners. SITE INFORMATION PROPERTY SIZE: 57,499 square feet or 1.32 acre (combined lots). DIMENSIONS OF SITE: Separate parcels, generally 100 feet by 100 feet. ° PROPERTY USE: ". Current Use: Five (5) vacant lots Proposed Use: Place of worship PLAN CATEGORY: Current Category: Residential Low (RL) Proposed Category: k Institutional (I) ZONING DISTRICT: Current District: . R4 - One, Two & Three Family Residential (County) , . ' Proposed District: Institutional (1) (Pending Case LUZ 2002-05007) Staff Report - Community Development Board - August 20, 2002 - Case LUZ 2002.05006 Page; l . EXIS'T'ING SURROUNDING USES: North: Single-family residential South: Old Tampa Bay East: Utility/infrastructure facility West: Single-family residential & Place of worship with accessory uses ANALYSIS: This annexation involves five (5) vacant parcels of land located on.the east side of South Bayview Avenue and on the north and south sides of Penmar Drive, north of Old Tampa Bay. Combined, these vacant properties are approximately 57,499 square feet or 1.32 acres. The properties are contiguous with the existing City boundaries to the north, south, east and west; therefore, the proposed annexation is consistent with Florida Statutes with regard to voluntary annexation. A companion application to change the Future Land Use Plan category of this site from Residential Low (RL) to Institutional (I), and to rezone it from One, Two &. Three Family Residential (R-4) to Institutional (I) is being processed concurrently with this annexation request in LUZ 2002-05007 (see agenda item D-2). A. IMPACT ON CITY SERVICES: Water and Sewer The properties are currently served by city water. However, sanitary sewer service may need to be extended to the eastern portion of the property when the applicant builds on these lots. The applicant is aware of the costs to extend service to this site, as well as the applicable impact fees and utility deposits that must be paid at the time building permits are issued. Solid Waste Collection of solid waste will be provided by the City of Clearwater. The City has an interlocal agreement with Pinellas County to provide for the disposal of solid waste at the County's Resource Recovery Plant and capacity is available to serve the property. Police The property is located within the East Police District and service will be administered through the District 3 Substation located at 2851 McMullen Booth Road and County Road 580. There are currently 56 patrol officers and 7 patrol sergeants assigned to this district. Community policing service will be provided through the City's zone system and officers in the field. The Police Department has stated that it will be able to serve this property and the annexation will not adversely affect police service and response time. Fire and Emergency Medical Services Fire and emergency medical services will be provided to the property by Station #49 located at Sky Harbor Drive and Gulf to Bay Boulevard. The Fire Department will be able to serve this Staff Report - Community Development Board - August 20, 2002 - Case ANX 2002.05007 Page 2 property and the annexation will not adversely affect fire and EMS service and response time. In summary, the proposed annexation will not have an adverse effect on public facilities and their level of service. B. CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN: The City's Comprehensive Plan designates the site as Residential Low (RL). Residential uses are the primary uses permitted in the Residential Low (RL) category. Maximum permitted density is five (5.0) dwelling units per acre. The applicant is proposing to change that category to Institutional. The proposed amendment to the Future Land Use Plan is being processed concurrently with the annexation and is analyzed and discussed in the staff report for LUZ 2002- 05006 (see agenda item D-2). The annexation is consistent with promoting the following goal and objective of the City of Clearwater Comprehensive Plan: 3.0 Goal - A sufficient variety and amount of future land use categories shall be provided to accommodate public demand and promote infilI development. 19.2 . Objective - The coastal high hazard areas include areas that have experienced severe damage or are scientifically predicted to experience damage from storm surge, waves and erosion. The City shall direct population concentrations away from known or predicted coastal high hazard areas consistent with the goals, objectives and policies of the Future Land Use Element in the Clearwater Comprehensive Plan. In summary, the proposed annexation is consistent with the City's Comprehensive Plan. C. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT CODE AND CITY REGULATIONS: The site is currently zoned One, Two & Three Family Residential (R-4) in the County. The applicants propose to rezone the property to the Institutional District. The proposed rezoning is being processed concurrently with the annexation and is more thoroughly analyzed and discussed in the staff report for LUZ 2002-05006 (see agenda item D-2). D. CONSISTENCY WITH THE COUNTYWIDE PLAN: A change is requested in the Comprehensive Plan category of this site from Residential Low (RL) to institutional (I) in LUZ 2002-05006 (see agenda item D-2). In accordance with the Countywide Plan Rules, the land use plan amendment is subject to the approval of the Pinellas Planning Council (PPC) and the Board of County Commissioners acting as the Countywide Planning Authority. Staff Report - Community Development Board - August 20, 2002 - Cuse ANX 2002-05007 Page 3 L ;;z.. E. CONSISTENCY WITH PINEL,LAS COUN'T'Y AND FLORIDA LAW: Pursuant to Pinellas County Ordinance No. 00-63, the Pinellas Planning Council staff has reviewed this annexation and has determined it complies with the ordinance criteria. Florida Statutes require that a proposed annexation be both contiguous with the existing municipal boundaries and compact in its concentration (Florida Statutes Chapter 171). This site is contiguous with the existing City boundaries to the north, south, east and west and represents a logical extension of the existing boundaries. The compactness standard of Florida law requires that the annexation does not create an enclave or a serpentine pattern of municipal boundaries. The annexation of these properties is consistent with this standard and no new enclave will be created. In summary, the annexation of this property is consistent with Florida law. F. CODE ENFORCEMENT ANALYSIS: There are no current code enforcement violations or any code enforcement history on this site. SUMMARY AND RECOMMENDATIONS: The proposed annexation can be served by City of Clearwater services, including sewer, solid waste, police, fire and emergency medical services without any adverse effect on the service level. The applicants are aware of the required impact fees and costs associated with extending water and sewer service to the site. The proposed annexation is consistent with both the City's Comprehensive Plan and is consistent with Florida law regarding municipal annexation through its adjacency with existing City boundaries and is compact in concentration. Based on the above analysis, the Planning Department recommends the following action on the request: Recommend APPROVAL of the annexation of the properties located at South Bayview Avenue and Penmar Drive. Prepared by Planning Department Staff: Attachments: Application Aerial Photograph of Site and Vicinity Location Map Surrounding Uses Map Proposed Annexation Site Photographs 4 k A -/0-- ? Marc A. Mariano, Planner S01anning DepartmctiX D 13\Anncxauons\ANX - 20021STAFr- IM-PORTMANX 2002.05007 Penntar Dr. and 5 Bayview Ave Staff Report - Community Development Board - August 20, 2002 -- Case ANX 2002-05007 t'ttge 4 I b541 - 394 to fr/ri99:3-1,`Gh Cl SR 60 GULF TO BAY RANAVIPW TOWN s rA TE_ ? TRACT A wvFD OF _,OT f -9:ri 275 `?• (?? ?IfYJ ARWAIE Cc, R/VY ?j W L?.? "V / OUNTY 8144-57? L _ '/Y? rZ? A ?J iocP ki Rty, for rt1 2 `3 '. 1 G Y 4 5? v o G ?W 32/02 3 P s : • : ?{ ti' s :I ` '?` - :.:,' ,q? 's TR. 8 ,y ?G57-1096 ` . 32/03 5776-125 TRACT C 322/04 Ait G 57ATE R 0 W. PROPOSED ANNEXATION OWNER: Our Lady of Divine Providence CASE of Prayer,_lnc.ANX 2002-05007 SITE: S. Bayvlew Ave. 8t Penmar Dr. PROPERTY slz? (ACRES};-7.32 _ R.O._W._SIZE (ACRES): 0.28 ZONING LAND USE PIN: ' 16/2911618308/006/0203 FROM R-4 (County) Residential Law 1g6g/2gg9/1D8DJ8333 p0p6/000p0/0206b TO: I I 15/29/10183106/000/0310 i4TLAS Pil GV - 301A`'----- ? ?t1 I_,C) C ct L i C) I I M(,---k 'fliltaltIll[niu, Durlady ofDir7ne Providence House ofPpzj er, Inc. NORTH S Bap ewAiw. &PcnmvDr. 1320' AAW2002-05007 cAytRC+ruExr SI HmlrK)w' L' ?? u ? ? ='r ?r?:? ??r'^ d $i err .? ,Arl oorcn c?xl s g L. t? ¢ Lr U JJ Y /1 aurR ( tlrrd Has pl ``- ??YLSWl10(r? ? ? L[?rn.oots ?' a?( ? ??: f•'? S'IM ??"??. pA??.l h^L u ? ??? J? ? ?MAPIMYROLS pR SL`ll ti Cr?WLO -- ?? L1 G _ W GICOAK ? K?LIWr. -j?? -?` 5 S F ? VIS1A P'+ u r LAK PiCRO SAtO {1?'? F TerYr. fa. s )-=K=OLD I= vj? GRAND ML S?S 2 C? NA1C -`\?// EH?GWgOly MEF,RRL A%t D+ NAS R9 4 Y+CIFC NU HOYT AVE .• 60RA[AU% LA ? ? 4 n ?v? DREW T ^?-?..^^---. I f U , 1.•/ r [A W`0 S S s CHESACfAxE S1 P r a ?? UrvHOntl t, rrry n ? PROJECT SITE I IQ CIV V Illil r.?rNx CITY OF CLEARWATE:R. FLORIDA PU13LIC WORKS ADMINISTRATION ENGINEERING .•1lrre f i 1 f 1 i CITY OF C1IsAft1YAT1;it. FLORIDA '"z 1 PUBLIC WORKS ADMINls'rRATION ENGINELRING to SR GO GULF TO BAY l v 2- 1 5 3V 4 TRACT sAVOPI o? 'TATI: S off'" 9W '0 C , ARWAT[ - OUNTY Z Gnu) : ,;: c a ;; . OV: A-5 s o? 32/02 3 A 60 D TR, QS 2 Z? -2/03 9. TRACT C c' y1? ?? .. 32/0 s9ATE R.0 W EXISTING SURROUNDING USES OWNER: Our Lady of Divine Providence House of Prayer, Inc. CASE ANX 2002-05007 SITE: S Bayview Ave. & Penmar Dr. PROPERTY SIZE (ACRES): 9.32 R.O.W. SIZE (ACRES): 0,28 ZONING LAND USE pfN' 15g/29g1 6g/5g33 05100p5p 0p20p5b FROM: R-4 (COUNTY) RonidoMlal Low ?8 IVISA 82881009 TO: I I - -- 1??si?9L?3a0619o01Ca10 ATLAS PAGE: 301A CDB Meeting Datc: Au ust 20 2002 Case Number: LUZ 2002-05006 Agenda Item: D-2 CITY OF CLEARWATER PLANNING DEPARTMENT STAFF REPORT BACKGROUND INFORMATION OWNER/APPLICANT: Our Lady of Divine Providence, House of Praycr, Inc. REPRESENTATIVE: Harry S. Cline, Esquire LOCATION: 717, 719, 721, 723 & 725 South Bayview Avenue; 3018 & 3024 Penmar Drive; and Lot 5, Tract B of the Myron A. Smiths Bay View Subdivision. Generally located on the east side of South Bayview Drive and on the north and south sides of Penmar Drive, north of Old Tampa Bay. REQUEST: To amend the Comprehensive Plan's Future Land Use, Map from Residential Low (RL) to Institutional (I), and To rezone from R-4, One, Two & Three Family Residential (County) & LDR, Low Density Residential (City) to 1, Institutional (City). SITE INFORMATION: PROPERTY SIZE: 134,164 square feet or 3.08 acres (combined lots) DIMENSIONS OF SITE: 480 feet by 680 feet (combined lots) m.o.l. PROPERTY USE: Current Use: Three structures utilized as accessory uses to the applicants adjacent place of worship & five vacant lots Proposed Use: A new 12,000 square foot Place of Worship facility in addition to the three existing retreat buildings. PLAN CATEGORY: Current Category: Residential Low (RL) Proposed Category: Institutional (I) Staff Report - Community Devclopment Board - August 20, 2002 -- Case LUZ 2002-05006 Page 1 ZONING DISTRICT: Current District: R4 -- One, Two & 't'hree Family Residential (County) and Low Density Residential (LDR) City. Proposed District: Institutional (1) City. EXISTING: SURROUNDING USES: North: Single-family residential South: Old Tampa Bay East: Utility/infrastructure facility West: Single-family residential & Institutional ANALYSIS Introduction This Future Land Use Plan amendment and rezoning application involves eight (8) parcels of land located on the east side of South Bayview Drive on the north and south sides of Penmar Drive, south of Gulf To Bay Boulevard. These properties are approximately 134,164 square feet. or 3.08 acres.- Three of the parcels are occupied by structures used in conjunction with the applicant's adjacent property; the remainder of the parcels are vacant. Currently, the applicant has no plans to modify any of the three existing structures located on the subject site. A companion application to annex the five vacant properties into the City of Clearwater is being processed concurrently with this land use plan and rezoning amendment (Case# ANX 2002- 05007). All of the parcels on the subject site have a Future Land Use Plan designation of Residential Low (RL). The properties located in the County are zoned One, Two & Three Family Residential (R- 4) and the properties located in the City are zoned Low Density Residential (LDR). The applicant is requesting to amend the Future Land Use Plan to designate all of the properties Institutional and to rezone them to the Institutional (I) District to accommodate a place of worship on this site. The applicant intends to raze a 3,500 square-foot place of worship facility used for meditation, schooling, library and administration purpose-, on its property west of the- subject site and relocate/construct a new 12,000 square-foot place of worship comparable in use on the proposed site. In accordance with the Countywide Plan Rules, the land use plan amendment is subject to approval by'the Pinellas Planning Council and Board of County Commissioners acting as the Countywide Planning Authority. I. CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN Applicable Goals, Objectives and Policies from the Clearwater Comprehensive Plan in support of the proposed land use plan amendment are as indicated below: 3.0 Goal - A sufficient variety and amount of future land use categories shall be provided to accommodate public demand and promote infill development. Staff Report - Community Development Board - August 20, 2002 - Case LUZ 2002-05006 Page 2 3.1 Objective - Public institutions, such as hospitals, schools, parks, utility facilities and government facilities, shall be provided sufficient land area to accommodate identified public needs. 19.2 Objective - The coastal high hazard areas include areas that have experienced severe damage or are scientifically predicted to experience damage from storm surge, waves and erosion. The City shall direct population concentrations away from known or predicted coastal high hazard areas consistent with the goals, objectives and policies of the Future Land Use Element in the Clearwater Comprehensive Plan. The conceptual design provided by the applicant's architect illustrates that the intended new structure will be located in the northeast corner of the subject property. Currently, the entire structure that is to be razed is located 5 feet above the mean high water mark of the Old Tampa Bay in the VE Zone of the 100-year floodplain. The Federal Emergency Management Agency (FEMA) designates the VE Zone as the most hazardous flood prone area that can be inundated by coastal floods with' velocity hazards (wave action). The construction of the proposed structure in the northeast portion of the site will locate the new building entirely outside of the VE zone and in the AE zone of the 100-year floodplain, as well as a portion of the building being located in the 500-year floodplain. The AE zone requires only that buildings be elevated 10 feet above mean high water mark. In addition, by amending the land use and zoning to Institutional, it eliminates the possibility of residential structures from being located within the 100-year floodplain. This proposed amendment will have the impact of directing residential population concentrations away from flood prone areas. The proposed plan amendment is not in conflict with any Clearwater Comprehensive Plan Goals, Objectives or Policies, and is consistent with the Clearwater Comprehensive Plan. II. CONSISTENCY WITH COUNTYWIDE PLAN Applicable regulations from the Countywide Plan are as follows: 2.3.3.7.3 Institutional (I). Purpose - It is the purpose of this category to depict those areas of the County that are now used, or appropriate to be used, for public/semi-public institutional purposes; and to recognize such areas consistent with the need, character and scale of the institutional use relative to surrounding uses, transportation facilities, and natural resource features. Use Characteristics -- Those uses appropriate to and consistent with this category include: o Primary Uses Public Educational Facilities; Private Schools; Colleges; Hospital, Medical Clinic; Church, Religious Institution, Cemetery; Funeral Home/Mortuary; Social/Public Service Agency; Child Day Care; Fraternal, Civic Organization; Municipal Office Building, Staff Report - Community Development Board - August 20, 2002 •- Case LUZ 2002-05006 Page 3 Courthouse; Library; Public Safety Facility, Emergency. Medical Service Building; Convention Center • Secondary Uses Residential; Residential Equivalent; Recreation/Open Space; Transportation/ Utility; Ancillary Non-Residential Locational Characteristics -- This category is generally appropriate to those locations where educational, health, public safety, civic, religious and like institutional uses arc required to serve the community; and to recognize the special needs of these uses relative to their relationship with surrounding uses and transportation access. In addition, the Countywide Rules has imposed specific acreage limitations for all Land Use Categories, with the exception of Preservation. These limitations designate a five (5) acre limit on the amount of institutional use, alone or when added to existing contiguous uses, allowed in all land use categories. The total property size currently in use by the applicant, on the subject site and its adjacent property on the east side of South Bayview Avenue, totals 6.09 acres. With the applicant's institutional use above the allowable five (5) acre limit, the Pinellas Planning Council will require a land use plan amendment to Institutional (I) for the subject property. , III. COMPATIBILITY WITH SURROUNDING PROPERTY/CHARACTER OF THE CITY & NEIGHBORHOOD (Section 4-602,17.2. & 4-603.F.3.] Gull-to-Bay Boulevard Corridor Gulf-to-Bay Boulevard is a six lane divided roadway with frequent traffic signals. The Gulf-to- Bay corridor in this area between U.S. 19 North and McMullen Booth Avenue is characterized by a variety of development including commercial uses, transportation/utility, institutional, offices and residential: The Countywide Future Land Use Plan has designated land in this area on the south side of Gulf-to-Bay Boulevard Commercial General, Transportation Utility, Institutional, Residential/Office General, Residential Medium, Residential High, Residential Urban, and Residential Low Medium. The area on the north side of Gulf-to-Bay Boulevard has been designated as Commercial General, Recreation/Open Space and Residential Low Medium. Immediate Surrounding Area The Future Land Use Plan (FLUP) categories for the immediate surrounding area to the east are Water/Drainage and Transport ation/Uti I i ty uses. Residential Low and Institutional categories are located to the west; while the area to the north is designated Residential Urban and Institutional. The area to the south of the property is occupied by Old Tampa Bay. The existing surrounding uses include single-family residential dwellings to the north and west, in addition to a church occupying property to the west. A retention pond and the Bayside Bridge are located to the cast of the property. Staff Report • Community Development Board - August 20, 2002 -- Case LUZ 2002-05006 Page 4 The proposed land use plan amendment is compatible with surrounding uses due to the similarity of future and existing uses with the proposed land use. IV. . SUFFICIENCY OF PUBLIC FACILITIES The subject site is approximately 3.08 acres and would allow 15 single-family dwellings, based on a maximum density of 5.0 units per acre in the current Residential Low Future (RL) Land Use Plan category. Based on a maximum permitted density of 12;5 dwelling units per acre or a maximum permitted FAR of 0.65 under the proposed Institutional (1) plan category, a maximum of 38 dwelling units or an 87,207 square foot building could be constructed on this site provided all code requirements are met. However, the applicant has already provided conceptual plans for a 12,000 square-foot place of worship to replace an existing, deteriorating place of worship on its property to the west. Roadways The accepted methodology for reviewing the transportation impacts of proposed plan amendments is based on the Pinellas Planning Council's (PPE) traffic generation guidelines. The PPC's traffic generation rates have been calculated for the subject site based on the existing and proposed Future Land Use Plan categories and are included in the following table. MAXIMUM POTENTIAL TRAFFIC Gulf to Bay Boulevard Current Existing Proposed Net New Situation Plan Plan Trips Maximum Daily Potential'rrips NIA 157 514 357 Maximum PM Peak Hour Potential Trips NIA 19* 54* 35* Volume of GT.B Blvd. from U.S,19 N to 55,190 55,347 56,704 357 Bayshore Blvd. LOS of GTB Blvd. from U.S.19 N to. F F F F Bayshore Blvd. NIA = Not Applicable LOS = Level-of-Service * = City Calculation of 12,5% Source: "The Rules" of the Couulywide Future Land Use Plats A total of 157 trips per day could result from the existing Residential Low (RL) category based on 51 trips per acre per day for site. A total of 19 PM Peak Hour trips could be anticipated. The proposed Institutional (I) plan category could generate a total of 514 trips based on 167 trips per acre per day and 54 PM Peak Hour trips. A possible net increase of 357 Daily trips and 35 PM Peak Hour trips could be assumed for this land use plan amendment. However, as previously stated, since, the applicant is proposing only to replace the existing structure no significant increase in generated traffic is expected to occur. Any increased trips will be distributed to Gulf to Bay Boulevard and the roadways to the north of the site. The 2001 Transportation Level of Service (LOS) manual from the Pinellas County Metropolitan Planning Organization assigned the Gulf to Bay Boulevard segments in the vicinity of this site a level of service (LOS) F. The increase in PM Peak trips to the surrounding Staff Rcport - Community Development Board - August 20, 2002 - Case: LUZ 2002-05006 Page 5 roadways will be insignificant (less than 1%) in relationship to the existing capacity and will not have a negative effect on the segments level of service. Specific uses in the current and proposed zoning districts have also been analyzed for the amount of vehicle ' trips that could be generated based on the Institute of Transportation Engineer's Manual. Single-family dwellings would generate the most vehicle trips daily (143) and PM Peak Hour trips (15) under the current zoning district. Based on the proposed Institutional (I) zoning of the 3.08 acre site, a government office use would generate the most vehicle trips daily (5,930) and PM'Peak Hour vehicle trips (961). If developed to the maximum potential, the proposed rezoning could result in a net increase of 5,787 vehicle trips per day and 946 vehicle trips per PM Peak Hour. However, the applicant has indicated that a 12,000 square-foot house of prayer will be constructed on the site and replace an existing structure. The proposed structure could generate 109 vehicle trips per day and 16 PM Peak Hour vehicle trips per day. Compared to the current zoning district, this would result in a net decrease of 34 trips per day and a net increase of I PM Peak trip per day. TRAFFIC IMPACTS BASED ON ITE MANUAL STANDARDS Uses Units/Square Daily Daily Net PM Net Footage Trips Trips - Increase of Peak Increase of Permitted /Existing Proposed Average Trips PM Peak Zoning Zoning Daily Trips Tri )s Single- 15 143 NIA NIA 15 NIA Fami 1 Single- 38.5 NIA 368 225 39 24 Family Proposed Use (Place 12,000 sq. fl. NIA 109 (-34) 16 1 of Worship) Hospital 87,206 sq. ft. NIA 1,463 1,320 109 94 Church 87,206 sq. ft NIA 794 651 122 107 Government 87,206 sq. ft. NIA 5,930 5,787 961 946 Office NIA - Not Applicable Source: rrF. Trip General on Almoml. 61h Ed- 1997 Based on the ITE Trip Generation Manual, specific uses allowed in the proposed Institutional (I) zoning district will generate an increase in the PM Peak traffic that could be considered significant if allowed to develop to the maximum development standards. However, based on the applicant's proposed use of the subject site, the City of Clearwater Traffic Engineer has concluded that the transportation impacts associated with the plan amendment and rezoning will not result in any degradation of the existing LOS to Gulf-to-Bay Boulevard. There will be no Staff Report - Community Development Board - August 20, 2002 -- Cuss; LUZ 2002-05006 Page 6 significant impact on the operational efficiency of the signalized intersections of Gulf-to-Bay Boulevard and S. Bayview Avenue. Mass Transit The Citywide LOS for mass transit will not be affected by the proposed plan amendment because the anticipated use will not place any demands on mass transit. Water Under the current land use designation and zoning, water consumption rates could approach 3,750 gallons per day. Under the proposed Institutional land use plan designation and zoning district, water demand could approach approximately 8,720 gallons per day. If developed to maximum development standards, water demand could experience a net increase of 4,970 gallons per day. However, since the applicant is only proposing to replace a deteriorating structure with a new, larger structure the land use plan amendment and rezoning will not adversely affect the City's current LOS for water. Wastewater Under the current land use'plan designation and zoning district, sanitary sewage flow rates could approach 3,000 gallons per day. Under the proposed Institutional land use designation and zoning district, wastewater demand could approach 6,976 gallons per day. If developed to maximum development standards, the proposed amendment will result in a net increase of 3,976 gallons per day. However, since the applicant is only proposing to replace a deteriorating structure with a new, larger structure the land use plan amendment and rezoning will not adversely affect the City's current LOS for wastewater. Solid Waste The current zoning could result in 28 tons of solid waste per year. Under the proposed Institutional land use plan designation and zoning district, 78 tons of solid waste could be generated per year. The proposed amendment will result in a net increase of 50 tons of solid waste per year. However, since the applicant is only proposing to replace a deteriorating structure with a new, larger structure the land use plan amendment and rezoning will not adversely affect the City's current LOS for solid waste. Recreation and Open Space The proposed land use plan amendment and rezoning will not impact the LOS of recreational acreage or facilities due to the proposed non-residential land use. V. IMPACT ON NATURAL ENVIRONMENT [Section 4-603.F.5] Prior to development of the subject property, site plan approval will be required. At that time, the stormwater management system will be required to meet all City and Southwest Florida Water Management District (SWFWMD) stormwater management criteria, . A tree survey will be required to indicate if there are any significant trees located on the property. The majority of the subject site is located within the 100-year f7oodplain and all new construction will be required to be elevated 10 feet above the 100-year floodplain. Stuff Report - Community Development Board - August 20, 2002 -- Cuss LUZ 2002.05006 Page 7 The proposed land use plan amendment will not have a negative impact on the natural environment. VI. LOCATION OF DISTRICT BOUNDARIES [Section 4-602.F.61 The location of the proposed Institutional (I) District boundaries are logical and an appropriate buffer between the Low Medium Density Residential (LMDR) and Institutional (I) Districts to the north and west and the transportation/utility and water/drainage facilities to the east. The district boundaries are appropriately drawn in -regard to location and classifications of streets, ownership lines and existing improvements. VII. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT CODE AND CITY REGULATIONS [Sections 2-1201.1 and 4-602.F.1 and .21 The proposed Institutional zoning district with the Institutional Future Land Use Plan category allows a FAR of 0.65 and ISR of 0.85, while the existing Low Density Residential, zoning district with Residential Low Land Use Plan category allows a FAR of 0.40 and ISR of 0.65. The ISR of the proposed Institutional District is more intensive at 0.85 than the existing land rise, which allows an ISR of 0.60. The combined parcels will meet the minimum development standards for lot size and width for the proposed Institutional District. Approval of this land use plan amendment and zoning district designation does not guarantee the right to develop on the subject property. Transportation concurrency must be met, and the property owners will have to comply with all laws and ordinances in effect at the time development permits are requested. The proposed use of this property is consistent with the Institutional zoning district regulations. SUMMARY AND RECOMMENDATIONS The proposed Institutional land use plan classification and the Institutional zoning district are well suited for the surrounding uses. The neighborhood is surrounded by institutional and low medium density residential uses. The proposed place of worship use will blend into the existing neighborhood and serve as a buffer between transportation/utility and water/drainage uses to the east and low medium density residential uses to the west and north. Finally, the proposed Institutional Future Land Use classification and Institutional zoning district tire consistent with both the City and the Countywide Comprehensive Plans, are compatible with the surrounding area, do not require nor affect the provision of public services, are compatible with the natural environment and are consistent with the development regulations of the City. The Planning Department recommends APPROVAL of the following actions on this application: 1. Amend the Future Land Use Plan designation of 717, 719, 723 and 725 South Bayview Avenue & 3018, 3020, 3022 and 3024 Penmar Drive; and Lot 5, Tract B Staff Report - Community Development Board - August 20, 2002 -- Case LUZ 2002.05006 Page 8 t t of the Myron A. Smiths Bay View Subdivision from Residential Low (RL) to Institutional (I)(pending case # ANX 2002.05007). 2. Amend the Zoning District designation of 717, 719, 723 and 725 South Bayview €. Avenue & 3018, 3020, 3022 and 3024 Penmar Drive; and Lot 5, Tract B of the Myron A. Smiths Bay View Subdivision from County One, Two & Three Family Residential (R-4) and City Low Density Residential (LDR) to Institutional (I) zoning district (pending case # ANX 2002-05007). F Prepared by Planning Department Staff: Marc A. Mariano, Planner Attachments Application Location Map Aerial Photograph of Site and Vicinity Existing Surrounding Uses Zoning Map. Land Use Plan Map SAPlanning Dcparlment\C D BUAnd Use AmendmentALUZ 20021STAIT REPORTS= 2002.05006 Panrnar Dr and S llnyvlcw Avc ` F Staff Report - Community Development Board -August 20, 2002 - Case LUZ 2002-05006 Page 9 S LEo c ca t:i o ai -Ma j.:) ., lrID1?Q?I?i QurLrldy of.Divine Providence House of Pm, jrer, Inc. NORTH S, BapiewA vc. &PenmarDr. i,r=13201 LUZ2092--05406 +7u1h ECl ?lil NMI (1/ MYAb,rt Sr„ t_ DH _?`? CAw[0? OAIt y S 4 JOSE p u race Vie. La. 1????41 1n? P? NOLIC H[f NOY ' L ' BOiib[AUZ LA ? C:v 4 IVVJ J? . N4Bl LA ? / S brrtw [ (//?? p s u RAY LA AN Y,bOb + irl BAY LA lrl Td I e $iral?Hw CNCSAPENel57 m oww r a 4 p / ? Grvtland f. apt O•`Y MIY n ] Q PROJECT Jlh+i S PA1 k51AY a SITE n C v DOWNING 57RFCT TENNE ISg S CC IS ? m A PRO 1 R J oity ? a ,a4Eeee? ?_ CITY OF CLEARWATER, F[AI?IUA PUBLIC WORKS ARAIINiS'rRATION FNGINEFRING OWNER: Our Lady of Divine Providence House of Prayer,_ inc. CASE LUZ 2002-05006 _ SITE: S. Bayview Ave. & Penmar Dr. PROPERTY SIZE (ACRES): 3.08 ZONING LAND USE S C FROM: LDR iiee ldonllal Low ATLAS PAGE: 301A TO: I 1 EXISTING SURROUNDING USES ORDINANCE NO. 7003-02 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF SOUTH BAYVIEW DRIVE AND ON THE NORTH AND SOUTH SIDES OF PENMAR DRIVE, NORTH OF OLD TAMPA BAY, CONSISTING OF A PORTION OF TRACTS B AND C, MYRON SMITH'S BA` VIEW SUBDIVISION, WHOSE. POST OFFICE ADDRESS IS 3024, 3018, AND 3022 PENMAR DRIVE, 721 AND 723 BAYVIEW AVENUE, TOGETHER WITH THAT PORTION OF THE SOUTHERLY 275 FEET OF SOUTH BAYVIEW AVENUE, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Stalutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See Legal Description attached hereto. (ANX 2002-05007) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Commission hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed proprrty. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. TL-: City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Brian J. Aungst Mayor-Commissioner Approved as to form: Attest: Leslie K. Dougall-Sides Cynthia E. Goudeau Ordinance No. 7003-02 U.- . Legal Description for ANX 2002-05007 Ordinance No. 7003-02 Parcel I Begin at the NW corner of Tract "B" of Myron Smith's Bayview Subdivision, according to the map or plat thereof as recorded in Plat Book 25, Page 57, Public Records of Pinellas County, Florida, then South 21106'48" East, 99.13 feet; thence North 67129'05"E, 25 feet for a Point of Beginning; thence continue on same bearing 75 feet; thence South 21006'48" East; 101.43 feet; thence South 67°29'05" West, 75 feet; thence North 21006'48" West, to the Point of Beginning. Parcel II That part of Tracts "B" and "C" of Myron A. Smith's Bayview Subdivision, recorded in Plat Book 25, Page 57, Public Records of Pinellas County, Florida, described as follows: Begin at the NE corner Tract "C" and run thence South 21 °08'48" East 99.13 feet to the South line of Lot sold to Nelson Karg, for a Point of Beginning; thence North 67°29'05" East 23.5 feet to permanent reference monument; thence South 21006,48" East 101.46 feet to permanent reference monument; thence South 67°29'05" West 100 feet; thence North 21006'48" West 101.46 feet; thence North 67129'05" East 76.5 feet to Point of Beginning. Part of Parcel V That part of.Tract "B", Myron A. Smith's Bayview Subdivision, recorded in Plat Book 25, Page 57, Public Records of Pinellas County, Florida more particularly described as, follows: From the Northwest corner of Tract "B", run thence South 21006'48" East along the Westerly line of said Tract "B", 260.24 feet, thence North 68052'12" East, 25.0 feet for the Point of Beginning, thence continue North 68053'12" East, 75.0 feet, thence South 211,06'48" East 100.0 feet, thence South 681153'12" West 75.0 feet, thence North 21 006'48" West 100.0 feet to the Point of Beginning. Parcel VII That part of Tract "C", Myron A. Smith's Bayview Subdivision, recorded in Plat Book 25, Page 57, Public Records of Pinellas County, Florida, described as follows: From the Northwesterly corner of said Tract "C", run South 21 °06'48" East, 253.73 feet, thence South 68°53'12" West, 104.61 feet; thence South 21006'48" East, 177.0 feet for the Point of Beginning; thence continue South 21006'48" East, 100 feet, thence North 68053'12" East, 100 feet, thence North 21006'48" West, 100 feet; thence South 6805312" West, 100 feet to the Point of Beginning. Parcel Vlll Part of Tract "C", Myron A. Smith's Bayview Subdivision, recorded in Plat Book 25, Page 57, Public Records of Pinellas County, Florida more particularly described as follows: Ordinance No. 7003-02 Exhibit A Ordinance No. 700302 ORDINANCE NO. 7004-02 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE'FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY DESIGNATING INITIAL LAND USE CATEGORY FOR ANNEXED PROPERTY LOCATED ON THE EAST SIDE OF SOUTH BAYVIEW DRIVE AND ON THE NORTH AND SOUTH SIDES OF PENMAR DRIVE, NORTH OF OLD TAMPA, CONSISTING OF A PORTION OF TRACT "B" AND "C", MYRON A. SMITH'S BAY VIEW SUBDIVISION, WHOSE POST OFFICE ADDRESS IS (MULTIPLE ADDRESSES), FROM RESIDENTIAL LOW (RL) TO INSTITUTIONAL (1); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element-of the comprehensive plan of the'City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property as follows: Property Land Use Cater.?orX See legal description attached hereto From: Residential Low (RL) (LUZ 2002-05006 To: Institutional (1) Section 2. The City Commission does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, subject to the approval of the land use designation by the Pinellas County Board of County Commissioners, and subject to a determination by the State of Florida, as appropriate, of compliance with the applicable requirements of the Local Government Comprehensive Planning and Land Development Regulation Act, pursuant to § 163.3189, Florida Statutes. The Community Development Coordinator is authorized to transmit to the Pinellas County Planning Council an application to amend the Countywide Plan In order to achieve consistency with the Future Land Use Plan Element of the City's Comprehensive Plan as amended by this ordinance. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Apprgved as to form: Leslie K. Doug6ll-Sid9s Assistant City Attorney Brian J, Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7004-02 Legal Description for LUZ _-J2-05006 , Parcel I Begin at the NW corner of Tract "B" of Myron Smith's Bayview Subdivision, according to the map or plat thereof as recorded in Plat Book 25, Page 57, Public Records of Pinellas County, Florida, then South 21006'48" East, 99.13 feet; thence North 67029'05"E, 25 feet for a Point of Beginning; thence continue on same bearing 75 feet; thence South 211106'48" East; 101.43 feet; thence South 67°29'05" West, 75 feet; thence North 21006'48" West, to the Point of Beginning. Parcel 11 That part of Tracts "B" and "C" of Myron A. Smith's Bayview Subdivision, recorded in Plat Book 25, Page 57, Public Records of Pinellas County, Florida, described as follows: Begin at the NE corner Tract "C" and run thence South 21'08'48" East 99.13 feet to the South line of Lot sold to Nelson Karg, for a Point of Beginning; thence North 67029'05" East 23.5 feet to permanent reference monument, thence South 21°06'48" East 101.46 feet to permanent reference monument; thence South 67029'05" West 100 feet; thence North 21006'48" West 101.46 feet; thence North 67029'05" East 76.5 feet to Point of Beginning. Together with: That part of Tracts "B" and "C", Myron A. Smith's Bayview Subdivision, recorded In Plat Book 25, Page 57, Public Records of Pinellas County, Florida, being further described as follows: Commence at the most Northwesterly corner of said Tract "C", thence along the Westerly line of said tract, South 21°06'48" East, 253.73 feet to the'Southerly line of Penmar Drive (width varies) for the Point of Beginning; thence along said line thence North 68053'12" East, 365.82 feet, thence South 21007'07" East, 330 feet, more or less, to the mean high water line of Old Tampa Bay, thence Southwesterly along said line, 500 feet, more or less to the Easterly right-of-way line of Bayview Avenue; thence along said right-of-way line, North 21,306'48" West, 500 feet, more or less, to said Southerly line of Penmar Drive thence along said Southerly Line, North 6805312" East, 104.61 feet to the Point of Beginning. Ordinance No. 7004.02 nu AM ??• ,`,3lO5 R/a9 E- ---- nu Au LE INS 1 R/aL FILM 1 II RU CG SR60 CG CG iNS AM RH RH WATER J- 13L RU Ru J W y Ru INS RLM 0 flu RU m r Ru RU W RfaL -"? RLM nu a ws '? Ru Ru C.) RFH 1NS g RU RU RU RU RU RU. RU AM ca CG CG Ca CG GULF TO BAY BLVD ca c ....... CG RLM RU FILM •% p TN RU .L Hui N ?......? FIu RL nu 11 .. ' , m p RLM INS ';f INS 1 11111 ?6*41 WATER I INS /IE PIN! 16/29/!5/83106/000/0203 16129116/83106/000/020S 16/29/16/83106/00010100 16/29/16/81106/000/0305 16/29/16/11!106/000/0106 16/29/16/6)106/000/0107 16/29/16/83106/000/0108 16/29/16/83106/000/0109 16/29/16/831061000/0310 LAND USE PLAN MAP . OWNERS: OUR LADY OF DIVINE CASE: LUZ 2002-05006 PROVIDENCE, HOUSE OF PRAYER, INC. SITE: S. Bayview Ave. & Penmar Dr. PROPERTY SIZE (ACRES): 3.08 ZONING LAND US PROM: R-4 (COUNTY) & LDR Rusldentfal Law (RL) ATLAS PAGE: 301 A TO: I I ORDINANCE NO. 7005-02 AN.ORDINANCE OF THE CITY O CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY REZONING CERTAIN PROPERTY DESIGNATING INITIAL ZONING FOR ANNEXED PROPERTY LOCATED ON THE EAST SIDE OF SOUTH BAYVIEW DRIVE AND ON THE NORTH AND SOUTH SIDES OF PENMAR DRIVE, NORTH OF OLD TAMPA DAY, CONSISTING OF A PORTION OF TRACT B AND C, MYRON A. SMITH'S BAY VIEW SUBDIVISION, WHOSE POST OFFICE ADDRESS IS (MULTIPLE ADDRESSES), FROM LOW DENSITY RESIDENTIAL (LDR) TO INSTITUTIONAL (1); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the zoning atlas of the City as sat forth In this ordinance is found to be reasonable, proper and appropriate, and is consistent with Ilia City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY CF CLEARWATER, FLORIDA: Section 1. The following described property In Clearwater,. Florida, Is hereby rezoned, and the zoning atlas of the City is amended as follows: Property See legal description attached hereto (LUZ 2002-05006) Zoning District From: Low Density Residential (LDR) To: Inslitutional (1) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect Iminedirtely upon adoption, subject to the approval of the land use designation set forth in Ordinance 700402 by the Pinellas County Board of County Commissioners, and subject to a determination by the State of Florida, as appropriate, of compliance with the applicable requirements of tho Local Government Comprehensive Planning and Land Development Regulation Act, pursuant to §163.3180, Florida Statutes. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougatl-Sides Assistant City Attorney Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7005-02 do-. . . . Legal Description for LUZ 2002-05006 Parcel 1 Begin at the NW corner of Tract "B" of Myron Smith's Bayview Subdivision, according to the map or plat thereof as recorded in Plat Book 25, Page 57, Public Records of Pinellas County, Florida, then South 211106'48" East, 99.13 feet; thence North 67029'05"E, 25 feet for a Point of Beginning; thence continue on same bearing 75 feet; thence South 211,06'48" East; 101.43 feet; thence South 67129'05" West, 75 feet; thence North 21006'48" West, to the Point of Beginning. Parcel 11 That part of Tracts "B" and "C" of Myron A. Smith's Bayview Subdivision, recorded in Plat Book 25, Page 57, Public Records of Pinellas County, Florida, described as follows: Begin at the NE corner Tract "C" and run thence South 21108'48" East 99.13 feet to the South line of Lot sold to Nelson Karg, for a Point of Beginning; thence North 67029'05" East 23.5 feet to permanent reference monument; thence South 21106'48" East 101.46. feet to permanent reference monument; thence South 67029'05" West 100 feet; thence North 21 106'48" West 101.46 feet; thence North 67°29'05" East 76.5 feet to Point of Beginning. Together with: That part of Tracts "B" and "C", Myron A. Smith's Bayview Subdivision, recorded in Plat Book 25, Page 57, Public Records of Pinellas County, Florida, being further described . as follows: Commence at the most Northwesterly corner of said Tract "C", thence along the Westerly line of said tract, South 21 006'48" East; 253.73 feet to the Southerly line of Penmar Drive (width varies) for the Point of Beginning; thence along said line thence North 68053'12" East, 365.82 feet, thence South 21007'07" East, 330 feet, more or less, to the mean high water line of Old Tampa Bay, thence Southwesterly along said line, 500 feet, more or less to the Easterly right-of-way line of Bayview Avenue; thence along said right-of-way line, North 21006'48" West, 500 feet, more or less, to said Southerly line of Penmar Drive thence along said Southerly Line, North 68053'12" East, 104.61 feet to the Point of Beginning. 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Bayview Ave. & Penmar Dr. PROPERTY SIZE (ACRES): 3.08 ZONING LAND USE FROM: LDR RasldOntlal Low ATLAS PAGE: 301A TO: I I Ordinance NO. 7005-02 ANX 2002-05007 & LUZ 2002-05006 Our Lady of Divine Providence, House of Prayer, Inc. Page 2 Plan, the Community Development Code and Pinellas County and Florida Law. • The proposed annexation is contiguous to existing municipal boundaries, represents a logical extension of the boundaries and does not create an enclave. Please refer to the attached annexation (ANX 2002-05007) report for the complete staff analysis. The Pinellas Planning Council (PPC) and Pinellas County have reviewed the annexation of the subject properties pursuant to the Pinellas County charter amendment approved by referendum on November 7, 2000 and no objections were raised. The five parcels currently located in the County plus three parcels (717, 719,& 725 South Bayview Avenue) already located in the City are part of the land use plan amendment and rezoning request. The applicant is requesting to amend the Future Land Use Plan Map designation of all eight parcels from Residential Low (RL) to Institutional (I). , Additionally a zoning atlas amendment is requested to rezone the parcels currently located in the County from One, Two & Three Family Residential (R-4) to the City's Institutional (1) District and to rezone the three parcels located in the City from Low Density Residential (LDR) to the Institutional (I) District. The Planning Department determined that the proposed land use plan amendment and rezoning applications are consistent with the following standards specified in the Community Development Code: • The proposed land use plan amendment and rezoning application are consistent with the Comprehensive Plan. • The proposed use is compatible with the surrounding area. • Sufficient public facilities are available to serve the property. • The applications will not have an adverse impact on the natural environment. Please refer to the attached land use plan and rezoning (LUZ 2002-05006) report for the complete staff analysis. In accordance with the Countywide Plan Rules, the land use plan amendment is subject to the approval of the Pinellas Planning Council and the Board of County Commissioners acting as the Countywide Planning Authority. Due to the size and/intensity of the plan amendment site, review and approval by the Florida Department of Community Affairs is not required. The Community Development Board reviewed these applications at its public hearing on August 20, 2001 and unanimously recommended approval of both applications. 1) CDB Meeting Date: August 20, 2002 Case Number: ANX 2002-05007 Agenda Item: D-1 CITY OF CLEARWATER PLANNING DEPARTMENT STAFF REPORT BACKGROUND INFORMATION OWNER/APPLICANT: Our Lady of Divine Providence, House of Prayer, Inc. REPRESENTATIVE: Harry S: Cline, Esquire P. O. Box 1669 Clearwater, F133757-1669 LOCATION: 721 & 723 South Bayview Avenue, 3018 3024 Penmar Drive and Lot 5, Tract B of the Myron A. Smiths Bay View Subdivision. Generally located on the east side of South Bayview Drive and on the north and south sides of Penmar Drive, north of Old Tampa Bay. REQUEST: To annex the properties into the City of Clearwater at the request of the property owners. SITE INFORMATION PROPERTY SIZE: 57,499 square feet or 1.32 acre (combined lots). DIMENSIONS OF SITE: Separate parcels, generally 100 feet by 100 feet. PROPERTY USE: Current Use: Five (5) vacant lots Proposed Use: Place of worship PLAN CATEGORY: . Current Category: Residential Low (RL) Proposed Category: Institutional (I) ZONING DISTRICT: Current District: R4 - One, Two & Three Family Residential (County) Proposed District: Institutional (I) (Pending Case LUZ 2002-05007) Staff Report - Community Development Board - August 20, 2002 -- Case LUZ 2002-05006 Page 1 EXISTING SURROUNDING USES: ANALYSIS: North: Single-family residential South: Old Tampa Bay East: Utility/infrastructure facility West: Single-family residential & Place of worship with accessory uses This annexation involves five (5) vacant parcels of land located on the east side of South Bayview Avenue and on the north and south sides of Penmar Drive,'north of Old Tampa Bay. Combined, these vacant properties are approximately 57,499 square feet or 1.32 acres. The properties arc contiguous with the existing City boundaries to the north, south, east and west; therefore, the proposed annexation is consistent with Florida Statutes with regard to voluntary annexation. A companion application to change, the Future Land Use Plan category of this site from Residential Low (RL) to Institutional (1), and to rezone it from One, Two & Three Family Residential (R-4) to Institutional (I) is being processed concurrently with this annexation request in LUZ 2002-05007 (see agenda item D-2). A. IMPACT ON CITY SERVICES: Water and Sewer The properties are currently served by city water. However, sanitary sewer service may need to be extended to the eastern portion of the property when the applicant builds on these lots. The applicant is aware of the costs to extend service to this site, as well as the applicable impact fees and utility deposits that must be paid at the time building permits are issued. Solid Waste Collection of solid waste will be provided by the City of Clearwater. The City has an interlocal agreement with Pinellas County to provide for the disposal of solid waste at the County's Resource Recovery Plant and capacity is available to serve the property. Police The property is located within the East Police District and service will be administered through the District 3 Substation located at 2851 McMullen Booth Road and County Road 580. There are currently 56 patrol officers and 7 patrol sergeants assigned to this district,. Community policing service will be provided through the City's zone system and officers in the field. The Police Department has stated that it will be able to serve this property and the annexation.will not adversely affect police service and response time. Fire rind Emergency Medical Services Fire and emergency medical services will be provided to the property by Station #49 located at Sky Harbor Drive and Gulf to Bay Boulevard. The Fire Department will be able to serve this Stuff Report - Commueiity Development Board - August 20, 2002 - Case ANX 2002-05007 Page 2 property and the annexation will not adversely affect fire and EMS service and response time. In summary, the proposed anncxation will not have ,in adverse effect oil public facilities and their level of servicc. B. CONSISTENCY win-I CITY'S COMPREHENSIVE PLAN: The City's Comprehensivc'Plan designates the sitc as Residential Low (RL). Residential uses are the primary uses permitted in the Residential Low (RL) category. Maximum permitted density is five (5.0) dwelling units per acrc. The applicant is proposing to change that category to Institutional. The proposed amendment to the Future Land Use Plan is being processed concurrently with the annexation and is analyzed and discussed in the staff report for LUZ 2002- 05006 (see agenda item D-2). The annexation is consistent with promoting the following goal and objective of the City of Clearwater Comprehensive Plan: 3.0 Goal - A sufficient variety and amount of future land use categories shall be provided to accommodate public demand and promote infill development. 19.2 Objective - The coastal high hazard areas include areas that have experienced severe damage or are scientifically predicted to experience damage from storm surge, waves and erosion. The City shall direct population concentrations away from known or predicted coastal high hazard areas consistent with the goals, objectives and policies of the Future Land Use Element in the Clearwater Comprehensive Plan. In summary, the proposed annexation is consistent with the City's Comprehensive Plan. C. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT CODE AND CITY REGULATIONS: The site is currently zoned One, Two & Three Family Residential (R-4) in the County. The applicants propose to rezone the property to the Institutional District, The proposed rezoning is being processed concurrently with the annexation and is more thoroughly analyzed and discussed in the staff report for LUZ 2002-05006 (see agenda item D-2). D. CONSISTENCY WITH THE COUNTYWIDE. PLAN: A change is requested in the Comprehensive Plan category of this site from Residential Low (RL) to Institutional (I) in LUZ 2002-05006 (see agenda item D-2). In accordance with the Countywide Plan Rules, the land use plan amendment is subject to the approval of the Pinellas Planning Council (PPC) and the Board of County Commissioners acting as the Countywide Planning Authority. Staff Report - Community Development Board - August 20, 2002 - Case ANX 2002-05007 Page 3 E. CONSISTENCY Wt"CN 1"INE'LLAS COUNTY AND 1q.0R1DA LAW: Pursuant to Pinellas County Ordinance No. 00-63, the Pinellas Planning Council staff has reviewed this annexation and has determined it complies with the ordinance criteria. Florida Statutes require that a proposed annexation be both contiguous with the existing municipal boundaries and compact in its concentration (Florida Statutes Chapter 171). This site is contiguous with the existing City boundaries to the north, south, cast and west and represents a logical- extension of the existing boundaries. The compactness standard of Florida law requires that.the annexation does not create an enclave or a serpentine pattern of municipal boundaries. The annexation of these properties is consistent with this standard and no new enclave will be created. In summary, the annexation of this property is consistent with Florida law. F. CODE ENFORCEMENT ANALYSIS: There are no current code enforcement violations or any code enforcement history on this site. SUMMARY AND RECOMMENDATIONS: The proposed annexation can be served by City of Clearwater services, including sewer, solid waste, police, fire and emergency medical services without any adverse effect on the service level. The" applicants are aware of the required impact fees and costs associated with extending water and sewer service to the site. The proposed annexation is consistent with both the City's Comprehensive Plan and is consistent with Florida law regarding municipal annexation through its adjacency with existing City boundaries and is compact in concentration. Based on the above analysis, the Planning Department recommends the following action on the request: Recommend APPROVAL of the annexation of the properties located at South Bayview Avenue and Penmar Drive. Prepared by Planning Department Staff: Attachments: Application Aerial Photograph of Site and Vicinity Location Map Surrounding Uses Map Proposed Annexation Site Photographs Marc A. Mariano, Planner SAI'lanning Deparuncurlc 1) MAimuxnlimMANX - 2002WAIT Itt PORTMANX 20021•05007 1°ellrTlar 1)r. and S Hayview Ave Staff Report - Community Development Board - August 20, 2002 -- Case ANX 2002-05007 Page 4 i.- - - 11 •E d fir, ? ? + y? #' `•` ??; ED ._? ', `' -? A • ?rt ^`,f r ? ?r (?? ??? r ! ?'tll? 1 j I d ?(R ?? `I •-} i 1! ?? -• • I----j :•ts• *,ri M I ? i ? N??.n?.r o,t.rer? ? !L ? I •$ ? ?? ? S i `.?v?. Ytr liparnl 1 y,•y t?Yro ?' / a \ ,-. i it - _. ' / ll\\} _ I 4 ? / r gQS ?? ?? "dill Tzi . ? ? .Ili. !I ` _?• •Y -ti ' ` /.•.. ?Y..I' 4 ? I• hry Yi' ^^ sit / WAY ? F 1 45111/11 {11r114111a4 • ?? Lit yj IRt !I'?l'?11..+,?1'If LI L1 ? ' L' } i j 71 CM < C°uV ?Fa C it? r WM Eli ca T? Z??? h w I n ¢ s 7 W N K y Ie >i ?? si LA - ?e 1}7¢i zM Jai 4 .. 5¢ _ HLa W V Z lit. f M L? J W 9 W 4 ` I t?itiilx a c do 5 ?. N Bii=aa?a ?_ it f s ? O j j? P A kx3'?E N 3m LJ+ I 09960 y» t 3018 A m 1 N , QT N M -? W A 1. i 15 r uw ti ' Iii e \ ? J rv ti uN 1 I i tdy% m OF EEr ? , M i 5 ' ? • j b film M a ? M s ? FM4 f N Sz'• ? n 4 A Q ON* 16 o?.4 Nw ? ?Uf1 1?Y7 .. _ ,? .- ion N a u .... ..................... I t ERIE EE EEE50AaALE? ? m G s tF z R5 "a6?e6??xn o E10 v c? ?ML?ti,? w,,.?.. 'riV f5'9£?Ol 14+¢ifd0'?P'VIOL15Y111M1OV3olf1VINI0N ARCHITE TURAI. "ti7'YLf;" s= 7 c , r C • i aw h 1 1 L M f .N S } •t ? , la !N Al ? a yY - ? i i i i • t f v? I q MOTION TO AMEND ORDINANCE NO. 7033-02 ON SECOND READING On page 2, amend Ordinance 7033-02 as follows: (g)(3) Adjustments in limitations. a. In the event the participant's retirement benefits become payable before age 62, the $90;900.00 $160,000.00 limitation prescribed by this section shall be reduced in accordance with regulations issued by the Secretary of the Treasury pursuant to the provisions of §415(b) of the code, but-not-less 4ban--$ ;009-09 if-the-?eRefit-begins-at-oFafter age e-eve-nt44e-parfisiparWs-€efiremeat-bene€+t besarnes.-payable--before-age-55, the ,009:A04mitatiGn shall-be -redased-frG m-age-554n-aeser4aRSe-wMi-%galatiens issue ;e-Sesreta+ref-the-:FreasuFy pursuant--te-ttre prGvisions4 e. A-partieipaRt-with-at-least fifteen /tears-af- redltaed-Se Ge may-not-have-tie bene€ft-retl?sed-beiGw=-$60;000 0: so that such limitation (as so reduced) eQuals an annual benefit (beginning when such retirement income benefit begins) which is equivalent to a one hundred sixty thousand dollar ($160,000) annual benefit beginning at age siixt -two (62). . j1 Pamela K. Akin City Attorney September 19, 2002 9 ORDINANCE NO. 7033-02 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE V, EMPLOYEE BENEFITS, DIVISION 3, EMPLOYEES' PENSION PLAN, OF THE CODE OF ORDINANCES OF THE CITY OF CLEARWATER; AMENDING SECTION 2.393, DEFINITIONS, BY AMENDING THE DEFINITION OF "COMPENSATION"; AMENDING SECTION 2.397, BENEFITS UNDER THE PLAN; AMENDING SECTION 2.398, TIME AND MANNER OF BENEFIT PAYMENTS; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: SECTION 1: That Chapter 2, Administration, Article V, Employee Benefits, Division 3, Employees' Pension Plan, of the Code of Ordinances of the City of Clearwater is hereby amended by amending Section 2.393, Definitions, by amending the definition of "Compensation", subsection 2.a., to read as follows: (2) a. In addition to other applicable limitations set forth in the plan, and notwithstanding any other provision of the plan to the contrary, for plan years beginning on or after January 1, 1996, the annual compensation of each employee taken into account under the plan shall not exceed the OBRA '93 annual compensation limit. The OBRA '93 annual compensation limit is $45"49.AB $200,000.00, as adjusted by the commissioner for increases in the cost of living in accordance with Section 401(a)(17)(B) of the internal Revenue Code. The cost-of-living adjustment in effect for a calendar year applies to any period, not exceeding 12 months, over which compensation is determined (determination period) beginning in such calendar year. If a determination period consists of fewer than 12 months, the OBRA '93 annual compensation limit will be multiplied by a fraction, the numerator of which is the number of months in the determination period, and the denominator of which is 12. . SECTION 2: That Chapter 2, Administration; Article V, Employee Benefits; Division 3, Employees' Pension Plan of the Code of Ordinances of the City of Clearwater is hereby amended by amending Section 2.397. Benefits under the plan, to amend subsection (g)(1), Basic limitation, and subsection (g)(3), Ordinance No. 7433-02 Adjustments in limitations and to delete subsection (g)(6), Participant in defined contribution plan, as follows; (g)(1) Basic Limitation. Subject to the adjustments hereinafter set forth, the maximum amount of annual retirement income payable with respect to a participant under this plan shall not exceed $80;000:00 $160,000.00. For purposes of applying the above limitation, benefits payable in any form other than a straight life annuity with no ancillary benefits shall be adjusted, as provided by Treasury Regulations, so that such benefits are the Actuarial Equivalent of a straight life annuity. For purposes of this Section, the following benefits shall not be taken into account: a. Any ancillary benefit which is not directly related to retirement income benefits; b. Any other benefit not required under §415(b)(2) of the code and regulations thereunder to be taken into account for purposes of the limitation of §415(b)(1) of the code. (g)(3) Adjustments in limitations. a. 6 b. In the event the participant's retirement benefits become payable before age 62, the $99;009:09 $160,000.00 limitation prescribed by this section shall be reduced in accordance with regulations issued by the Secretary of the Treasury pursuant to the provisions of. §415(b) of the code, bu"G less-than be-fedused-fare- age-55"-its-asserdanGe-with-regala- tions-4ssued- by t esfetafy-Gf4he--TFeasuFy-purr annua In the event a police officer or firefighter participant's benefit is based on at least 15 years of credited 2 Ordinnncc No. 7033-02 m,.0r $&&800:00: so that such limitation as so reduced equals an annual benefit (beainnina when such service, the adjustments provided for in a. above shall not apply. C. The reductions provided for in a. above shall not be applicable to disability benefits paid pursuant to Section 2.397(c), or pre-retirement death benefits paid pursuant to section 2.397(e). d. In the event the participant's retirement benefit becomes payable after age 65, for purposes of determining whether this benefit meets the limitation set forth in subsection (1) herein, such benefit shall be adjusted so that it is actuarially equivalent to the benefit beginning at age 65. This adjustment shall be made esifl-assumed-i+ter?s#--rate-efe-pe€se and-shall-be--made in accordance with regulations promulgated by the Secretary of the Treasury or his delegate. (&)--Ra4iGipant-*- eirlne entdbutior+p/an-lF?-any-case-where-a - 1t-'----L ..--1Lt- -I-- ._ -. I-- _ .. --&:-:...--& - 11A-r. r.-A e,entrlb defined-4n-§445(e) of the-Gode)-shWI-Rot;-&ubjeGt4o--the re&WG ion6 and-exGeptienr, G stained-in §2004 of-the--A6 exeeed 4-rg-. ie,41mitatiat,-is-repeated-effeet e-?laRuaiy-4-, 2-009-: SECTION 3: Chapter 2, Administration, Article V, Employee Benefits, Division 3, Employees' Pension Plan, of the Code of Ordinances of the City of Clearwater is hereby amended by amending Section 2.398, Time and manner of benefit payments, subsection (e), Direct rollovers, to read as follows: (e) Direct transfers of eligible rollovers distributions. (1) Rollover distributions. This section applies to distributions made on or after January 1. 2002. Notwithstanding any provisions of the plan to the contrary that would otherwise limit a distributee's (as defined below) election under this paragraph, a distributee may elect, at the time and in the manner prescribed by the committee, to have any portion of, an eligible rollover distribution (as defined below) paid directly to an eligible retirement plan (as defined below) specified by the distributee in a direct rollover (as defined below). (2) For purposes.of this paragraph, the following terms shall have the following meanings: a. An "eligible rollover distribution" is any distribution of all or any portion of the balance to the credit of the distributee, Ordinance No. 7033-02 except that an eligible rollover distribution does not include: any distribution that is one of a series of substantially equal periodic payments (not less frequently than annually) made for the life (or life expectancy) of the distributee or the joint lives (or joint life expectancies) of the distributes and the distributee's designated beneficiary, or for a specified period of ten years or more; any distribution to the extent such distribution is required under Internal Revenue Code Section 401(x)(9), and the portion of any distribution that is not includable in gross income (determined without regard to the exclusion for net unrealized appreciation with respect to employer securities), Any portion of any distribution which would be includible in _gross income will be an eligible rollover distribution if the distribution is made to an individual retirement account described in Internal Revenue Code Section 408(x), to an individual retirement annuity described in Internal Revenue Code Section 408(b) or to a qualified defined contribution plan described in Internal- -Revenue Code Section 401(x) or _4.03(a)that agrees to separated account for amounts so transferred, includinn separates accounting for the portion of such distribution which is includible in gross income and the portion of such distribution which is not so includible., b. An "eligible retirement plan" is an individual retirement account described in Code Section 408(a), an individual retirement annuity described in Internal Revenue Code Section 408(b), an annuity plan described in Internal Revenue. Code Section 403(a), an eligible deferred compensation plan described in Internal Revenue Code Section 457(b) which is maintained by an eligible employer described in Internal Revenue Code Section 457(e)(1)(A) and which aarees to separately account for amounts described in Internal Revenue Code Section 403(b), or a qualified trust described in Internal Revenue Code Section 401(a), that accepts the distributees eligible _ rollover distribution too-he-surviving-spoase; are-eligible-ret+Fefnent plan-is-an*-4ndividual--mgremeRt-aGraunt-?ndMdgal retirement-annuity. This definition shall apply in the case of an eligible rollover distribution to the surviving spouse. C. A "distributee" includes an employee or former employee. In addition, the employee's or . former employee's surviving spouse and the employee's or former employee's spouse or former spouse who Is the alternate payee under a qualified domestic relations order, as defined in Internal Revenue Code Section 414(p), are distributees with regard to the interest of the spouse or former spouse. Ordinance No. 7033-02 d, A "direct rollover" is a payment by the plan to the eligible retirement plan specified by the distributes. SECTION 4: 'If . any provision of this ordinance or any policy or order thereunder of the application of such provision to any person or circumstances : shall be held invalid, the remainder of this ordinance and the application of such provision of this ordinance or of such policy or order to persons or circumstances other than those to which it is held invalid shall not be affected thereby SECTION 5: All Ordinances or parts of Ordinances in conflict herewith be and the same are hereby repealed. SECTION 6: This ordinance shall become effective upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED AS AMENDED Approved as to form: . Akin' APamel' City Attorney 7 . ??`b"11!4?.?1?i Brian Aungst. Mayor-Commissioner Attest: . Cynthia E. Goudeau City. Clerk Ordinance No. 7033-07 5 1 0 cm ?z. ORDINANCE NO. 7034--02 AN ORDINANCE OF TIME CITY OF CLEARWATER, FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, DIVISION S, POLICE OFFICERS PENSION PLAN, SUBDIVISION II9 SUPPLEMENTARY PENSION AND RETIREMENT PLAN, OF THE CODE OF ORDINANCES OF THE CITY OF CLEA.RWATER; AMENDING SECTION 2,471, DEFINITIONS; AMENDING SEC'T'ION 2-480, DIRECT TRANSFERS OF ELIGIBLE ROLLOVER DISTRIBUTIONS; PROVIDING FOR SEV.ERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: SECTIQN1: That Chapter 2, Administration, Division 5, Police Officers Pension Plan, Subdivision II, Supplementary Pension and Retirement Plan, of the Code of Ordinances of the City of Clearwater, is hereby amended by amending Section 2.471, Definitions, by amending the definitions of "Eligible retirement plan" and "Eligible rollover distribution", to read as follows: Eligible retirement plan means an individual retirement account described in section 408(x) of the Internal Revenue Code, an individual retirement annuity described in section 408(b) of the Internal Revenue Service Code, an annuity plan described in section 403(a) of the Internal Revenue Service Code, an F,gyauue Codg wbich is-maintained b_v an eligible employer described in section 457(c)(1)(A) ofthe this ,321en. gn annuity cnntract escrtbedln-gectrorL40-LI2,1 of the Internal Keyenue Uo!je, or a qualified trust described in section 401(a) of the Internal Revenue Service Code, that accepts the distributee's eligible rollover distribution. However, Thisefnition_shall-als4_anoly in the case of an eligible rollover distribution to the surviving spouse, art cli Eligible rollover distribution means any distribution of all or any portion of the balance to the credit of the distributee, except that an eligible rollover distribution does not include: any distribution that is one ofa series of substantially equal periodic payments (not less frequently than annually) made for the life (or life expectancy) of the distributee or the joint lives (or joint life expectancies) of the distributee and the distributee's designated beneficiary, or for a specified period of ten years or more; any distribution to the extent such distribution is required under section 441(a)(9) of the Internal Revenue Service Code; and the portion of any distribution that is not includable in gross income. Any portion of gny dist[ibtiiion which 3&ould be includible in g ss SECTION 2: That Chapter 2, Administration, Division 5, Police Officers Pension Plan, Subdivision II, Supplementary Pension and Retirement Plan, of the Code of Ordinances of the City of Clearwater, is hereby amended by amending Section 2,480, Direct transfers of eligible rollover distributions, to rend as follows: Ord1nance 7034-02 R in sectiQ11 408(b) G Sec. 2.480. Direct transfers of eligible rollover distributions. This section applies to distribution made on or after January 1, +9932M. Notwithstanding any provision of the system to the contrary that would otherwise limit a distributee's election under this section, a distributee may elect, at the time and in the manner prescribed by the board,, to have any portion of an eligible rollover distribution paid directly to an eligible retirement plan specified. by the distributee in a direct rollover. SICTIOM: Specific authority is hereby granted to codify and incorporate this Ordinance in the existing Code of Ordinances of the City of Clearwater. . SECTION a: If any section, subsection, sentence, clause, phrase of this ordinance, or the particular application thereof shall be held invalid by any court, administrative agency, or other body with appropriate jurisdiction; the remaining section, subsection, sentences, clauses, orphrases under application shall not be affected thereby. SECTION 5: All Ordinances or parts of Ordinances in conflict herewith be and the same are hereby repealed. ,S,I;CTION fi: That this Ordinance shall become effective upon its adoption. PASSED ON FIRST READING September 5, 2002 PASSED ON SECOND AND FINAL READING AND ADOPTED . Brian Aungst Mayor-Commissioner Approved as to form: r Pamela K. Akin City Attorney Attest: Cynthia E. Goudeau City Clerk nockleaApoi107-15.02,ord 2 ordinance 7034--02 CA 3 ORDINANCE NO. 7035--02 AN ORDINANCE OF THE CITY . OF CLEARWATER, FLORIDA, RELATING TO THE CITY OF CLEARWATER FIREFIGHTERS' SUPPLEMENTAL TRUST FUND, AMENDING CHAPTER 2, ADMINISTRATION, DIVISION 4, FIREFIGHTERS PENSION PLANS, SUBDIVISION III, SUPPLEMENTARY PENSION AND RETIREMENT PLAN; AMENDING SECTION 2.441, DEFINITIONS, TO AMEND THE DEFINITIONS OF "COMPENSATION" AND "HIGHLY COMPENSATED EMPLOYEE"; AMENDING SECTION 2.447, ALLOCATIONS OF CONTRIBUTIONS; AMENDING SECTION 2.451, DIRECT TRANSFER OF ELIGIBLE ROLLOVER DISTRIBUTIONS; PROVIDING FOR SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT AND PROVIDING AN EFFECTIVE DATE. BE, IT. ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: SECTION l: That Chapter 2, Administration, Division 4, Firefighters Pension Plans, Subdivision III, Supplementary Pension and Retirement Plan, is hereby amended by amending Sections 2.441, Definitions, to amend the definitions of Compensation: and Highly compensated employee, to read as follows: Compensation shall mean the regular salaries and wages, bonuses and overtime pay paid by the employer during the plan year reportable as W-2 wages for federal income tax withholding purposes, employee contributions designated as employer contributions under section 414(h) of the code, and elective contributions made during the plan year on behalf of a participant to a plan described in section 125 or 457 of the Code, but shall not include any other type of cash or non-cash remuneration, including, but not limited to disability payments, amounts paid by the employer to a plan described in section 125 or 457 of the Code, credits or benefits under this plan, any amount contributed to any pension, employee welfare, life insurance or health insurance plan or arrangement, or any other fringe benefits, welfare benefits or deferred compensation. . (1) No compensation in excess of the 5-1-5e,800:?0 S200,000.(?0 limit under section 401(a)(17) of the Code (adjusted under such regulations as may be issued by the Secretary of the Treasury) shall be taken into account for any employee. If a plan year consists of fewer than 12 months, the compensation limit will be multiplied by a fraction, the numerator of which is the number of months in the plan year, and the denominator of which is 12. (2) For purposes of determining whether compensation exceeds the limit under section 401(a)(17) of the Code, if any employee is a family member of a highly compensated employee who is one of the ten highly compensated employees paid the greatest amount of compensation during the plan year, then such family member shall not be considered as a separate employee and any compensation paid to such family member shall be treated as if it were paid to or on behalf of the related highly compensated employee. Highly compensaiecl employee shall mean: (1)(a) Any employee during the plan year or the immediately preceding plan year whose section 415 compensation was more than X5;000;90 $80.000.00 (adjusted under such regulations as may be issued by the secretary of the treasury); or Ordinance No. 7035-02 {b} Whose -sccti5-com rcnsntiorn-ra lui c tll.1mS50;fl0". O0 rdjttsted-tmdcr suc i reguintium nsniny-bcstred-lath ccrctn -ofthc-hc:tsmp}; and Aho was a member of the "top paid group"; provided, that as used herein, "top paid group" shall mean all employees who are in the top 20 percent of the employer's work force on the basis of section 415 compensation paid durinbb? the year; provided, further, that for purposes of determining the number ofemployees in the top paid group, employees described in section 414(q)(8) of the Code shall be excluded. (2) In determining who is a highly compensated employee, employees who are nonresident aliens and who receive no earned income (within the meaning of section 911(d)(2) of the Code) from the employer constitutin United States source income (within the meaning of section 861(x)(3) of the Code) shall not ge treated as employees. (3) For purposes of this paragraph, the determination of section 415 compensation shall be based only on section 415 compensation that is actually paid and shall be made by including elective or salary reduction contributions to a plan described in section 125 of the code, a plan described in section 401(k) of the Code or a plan described in section 403(b) of the Code. (4) The term "highly compensated employee" shall also mean any former employee who separated from service (or was deemed to have separated from service) prior to the plan year, performs no service for the employer during the plan year, and was an actively employed highly compensated employee in the separation year or any plan year ending on or after the date the employee attained age 55. (5) For purposes of determining whether an employee is a highly compensated employee, if any employee is a family member of a highly compensated employee who is one of the ten highly compensated employees paid the greater amount of compensation during the plan year, then such family member shall not be considered as a separate employee and any compensation paid to such family member (and any applicable benefit or contribution on behalf of such family member) shall be treated as if it were paid to or on behalf of the related highly compensated employee. SECTION 2: That Chapter 2, Administration, Division 4, Firefighters Pension Plans, Subdivision III, Supplementary Pension and Retirement Plan, is hereby amended by amending Sections 2.447, Allocations of contributions, subsection 6, Maximum additions, and subsection 7, Participation in both defined contribution and defined benefit plans, to read as follows: (6) Marit nui n additions. Notwithstanding any other provision of this section 2.447, the "annual additions" to a participant's account for any limitation year shall not exceed the maximum permissible amount, which shall be the lesser of. (i) 530;000;00 $41000.00, or, if greater, one-fourth of the defined benefit dollar limitation set forth in section 415(b)(1) of the Code as in effect for the limitation year; or (ii) 25 percent of the participant's compensation for the limitation year. If there is a short limitation year because of a change in limitation year; the trustee will multiply the $00,086.00 $40,000.00 limitation (or larger limitation) by the following fraction: Number of months in the short year/ 12 .The term "annual additions" means the amount allocated to a participant's account during the limitation year that is comprised of: (a) The allocable share of the employer contribution for the limitation year; (b) The allocable share of forfeitures for the limitation year; 2 Ordinance No. 7035--02 (c) All employee contributions made: during the limitation year. If the annual additions exceed the limitation described above, the annual additions to the participant's account shall be reduced by a corrective adjustment made in the following order of precedence: (a) By allocating and reallocating under subsections (b) and section 2.449, employer contributions and forfeitures for the plan year to the employer contribution accounts of those participants to whom the limitations of this section do not apply for the limitation year but only to the extent that such allocations or reallocations do not cause the annual additions to any participant's accounts to exceed the limitations of this section. (b) To the extent there remains an amount that cannot be allocated under subparagraph (1) above, such remaining amount shall be held in a "suspense account" as a forfeiture and shall be held therein until the next succeeding date or dates that forfeitures are allocated. Suspense accounts shall not share in trust income under subsection (3). In the event of termination of the plan, the suspense account shall be allocated and reallocated to the employer contribution accounts of the participants under the formula provided in subsection (2), but shall revert to the employer in the event that it cannot be fully allocated to the employer contribution account of any participant without violating the provisions of this section. If, at any time, an amount is held in the suspense account, the employer shall not contribute any amount to the plan that would cause an allocation to the suspense account as of the last day of the limitation year. If the employer makes a contribution before the last day of the limitation year, the employer shall not make any contribution that would exceed an amount that would cause an allocation to the suspense account if the date of the contribution were the last day of the limitation year. (7) Participation iii botli d(.fned coritribittioa: acid deftiued beiiefts plans. In any case in which an individual is a participant (or has been a participant) ?n both a defined benefit plan or plans and a defined contribution plan or benefits under the defined benefit plan shalbe reduced to the extent necessary to prevent the sum of the defined benefit plan fraction and the defined contribution plan fraction, computed as of the close of the limitation year from exceeding 1.0. For purposes of this subsection (7), the defined benefit plan fraction is: The sum of the projected annual benefit of the participant under all defined benefit plans (whether or not terminated) maintained by the employer. The lesser of (i) 125 percent of the dollar limitation in effect under code section 415(b)(1)(A) for the limitation year; or (ii) 140 percent of his average compensation for his high three consecutive calendar years of service. ' If the employee was a participant in one or more defined benefit plans maintained by the employer which were in existence on July 1, 1982, the denominator of this fraction will not be less than 125 percent of the sum of the annual benefits tinder such plans which the employee had accrued as of the end of the 1982 limitation year (the last limitation year beginning before September 1, 1983), or, of later, June 30, 1983. The preceding sentence only applies if the defined benefit plans individually and in the aggregate satisfied the requirements of code section 415 as in effect at the end of the 1982 limitation year. For purposes of this paragraph, a master or prototype plan with an opinion letter issued before January 1, 1983 shall be treated as a plan in existence on July 1, 1982. 3 ordinance No. 7035-02 M!.' ' For purposes of this subsection (7), the defined contribution plan traction is: The sum of the annual additions (determined as of the close of the limitation year) to the participant's account under all defined contribution plans (whether or not terminated) maintained by the employer for the current and all prior limitation years (including the annual additions attributable to the participant's employee contributions to this plan and all other defined contribution or defined benefit plans, whether or not terminated, maintained by the employer.) The sum of the lesser of the following amounts detennined for the limitation year and for each prior limitation year of service with the employer: (i) 125 percent of the dollar limitation in effect under section 415(c)(1)(A) of the code for the limitation year (determined without regard to specal dollar limitations for employee stock ownership plans); or, (ii) 35 percent of the participantis compensation-for the limitation year. If the employee was a participant in one or more defined contribution plans maintained by the employer which were in existence on July I, 1982, the trustees will adjust the numerator of this fraction if the sum of this fraction and the defined benefit plan fraction otherwise would exceed 1.0 under the terms of this plan. Under the adjustment, the trustees will subtract permanently an amount equal to the product of. (1) the excess of the sum of the fractions over 1.0, times (2) the denominator of this fraction, from the numerator of this fraction. The trustees shall calculate the adjustment using the fractions as they would be computed under this section as of the end of the 1982 limitation year (the last limitation year beginning before September 1, 1983), or if later, June 30, 1983. The trustees shall make the same adjustment as of the end of the 1983 limitation year (the last limitation year beginning before January 1, 1984) if the sum of the fractions exceed 1.0 because of accruals or additions that were made before the limitations of this article became effective to any plans of the employer in existence on July 1, 1982. The trustees also may use any transitional rules provided by law which are applicable in computing the participant's defined contribution plan fraction. For purposes of this paragraph, a master or prototype plan with an opinion letter issued before January 1, 1983, which was adopted by the employer on or before June 30, 1983, shall be treated as a plan in existence on July 1, 1982. For purposes of this subsection (7) and subsection (G), the following terms shall have the meanings shown below: The term "compensation" shall mean a participant's wages, salaries, and fees for services and other amounts received for services actually rendered in the course of employment with the employer maintaining the plan, but excluding the following: (a) Employer contributions to a plan of deferred compensation which are not includable in the employee's gross income for the taxable year in which contributed, or employer contributions under a simplified employee pension plan to the extent such contributions are deductible by the employee, or any distributions from a plan of deferred compensation; (b) Amounts realized fi-oni flic pf a.non-clualified stock ?ption, or-M= (dj 1L? Other amounts which received special tax benefits, or contributions made by the employer (whether or not under a salary reduction agreement) towards the purchase of an annuity described in section 403(b) of the Code (whether or not the amounts are actually excludable from the gross income of the employee). 4 Ordinance No. 7035-02 For the purposes of applying the limitations'of thus division, compensation for a limitation year is the compensation actually paid or includable in gross income during such year unless otherwise specified in writing by the employer. The term "defined benefit plan" shall mean a retirement plan that does not provide for individual accounts for employer contributions. The trustees shall treat all defined benefit plans (whether or not terminated) maintained b the employer as a single plan and the trustees shall treat all defined contribution plans (whetter or not terminated) maintained by the employer a single plan. The term "projected annual benefit" shall mean a participant's annual benefit (adjusted to an actuarially equivalent straight life annuity if the plan expresses such benefit in a form other than a straight life annuity or qualified joint and survivor annuity) under the defined benefit plan provided by employer contributions based on the assumptions that: (i) the participant will continue employment until his normal retirement age as stated in the defined benefit plan, (or current age, if later); (ii) the participant's compensation for the current limitation year will continue at the same rate as in effect for the limitation year under consideration until his normal retirement age; and, (iii) all other relevant factors used to determine benefits under the defined benefit plan will remain constant as of the current limitation year for all future limitation years. The term "limitation year" shall be the same as the plan year. The term "limitation year of service" shall mean a plan year during which a participant completes a complete plan year of service. Sec. 2.451. Direct transfer of eligible rollover distributions. r distributions General. This section applies to distributions made on or after January 1, 199-3 M. Notwithstanding any provision of the system to the contrary that would otherwise limit a distributee's election under this section, a distributes may elect, at the time and in the manner prescribed by the board, to have any portion of an eligible rollover distribution paid directly to an eligible retirement plan specified by the distributee in a direct rollover. (2)M Definitions. (a) LU Eligible rollover distribution: An eligible rollover distribution is any distribution of all or any portion ofthe balance to the credit of the distributes, except that an eligible rollover distribution does not include any distribution that is one of a series of substantially equal periodic payments (not less frequently than annually) made for the life (or life expectancy) of the distributes or the joint lives (or joint life expectancies) of the distributce and 5 Ordinance No. 7035-02 E T Imo: That Chapter 2, Administration, Division 4, Firefighters Pension Plans, Subdivision III, Supplementary Pension and Retirement Plan, is hereby amended by amending Sections 2.451, Direct transfer of eligible rollover distributions, to read as follows: the distributee's designated beneficiary, or fora spcci fled period of ten years or more; any distribution to the extent stich distribution is required ,under section 401(a)(9) of the Code; and the portion of any distribution that is not includable in gross income. liY_portign !2fany distribution which would be {fr} Eligible retirement plan: An eligible retirement plan is an individual retirement account described in section 408(a) of the Code, an individual retirement annuity described in section 408(b) of the Code, an annuity plan described in section 403(a) of the code, an eligible deferred-_ qqmpgn5atioU 5 is ora qualified trust described in section 401(x) of the Code, that accepts the distributee's eligible rollover distribution. However,hitheenscof tollovet disttibution to the sairrivigspottsc, nn eligible retircinentplan: is an individual 1-ictircYncnt-amtttitq shall apply in the case of an eligible rollover distri ition w be-suaiyng (c) Distributee: A distributee includes an employee or former employee. In addition, the employee's or former employee's surviving spouse is a distributee with regard to the interest of the spouse. (d) LQ Direct rollover: A direct rollover is a payment by the plan to the eligible retirement plan specified by the distributee. SECTIO A: All Ordinances or parts of Ordinances in conflict herewith be and the same are hereby repealed. 5E ., Tom: If any section, subsection, sentence, clause, phrase of this ordinance, or the particular application thereof shall be held invalid by any court, administrative agency, or other body with appropriate jurisdiction, the remaining section, subsection, sentences, clauses, or phrases under application shall not be affected thereby. SECTION d: That this Ordinance shall become effective upon its adoption. PASSED ON FIRST READING September 5, 2002 PASSED ON SECOND AND FINAL READING AND ADOPTED Brian Aungst Mayor-Commissioner 6 Ordinance No. 70'35-02 S in gross income nnd-111e portion of such di5tribgtioja which J5 not so includible. } A GENDA 0 -1-9/02 9/ 1 ITEM S s', y Z G1 L N ?.. N ?j C " a c75 j 17 2 m . ll gg. ? 0. QI p N _ cg r° lL b 0 d b h° Y7 1?7 cli ff) C O N (7 c'3 CrJ co a a` a` aL a a Q 'd a b z a 0 ? 90 b m nl ni _ a al , eJ E ? U m ro G co nJ F- m E 3 CL CL , [ CL C 8 8 88 8 8 8 8 25 25 Q ? ? ? 5 2$ - . ? I co 8 v? v? vi v? 44 v, to B 8 8 Gi E ti L '= a 8 ? • ro S 3 a C° ? C a N t2 2? t4i N • A 'E 2 G _ Yj , q p NO t! y CJ co t? ? y 7 l q? U 7 ? Qp q ? Ty t? yQyq y Gy (q]?, Z Z Z N ? ? ? a 03 _ as cna !•- ? a '. N fn LO f0 ti . Qf ?i U .a 4 I G 1 1 1 1 m f 1 3 S ? h u ? v t ti? i SUBJECT/RECOMMENDATION: Clearwater City Commission Agenda Cover Memorandum Final Agenda Item # Meeting Date: 5;?__ /P- 0 :1_ Approve an Agreement between the City and the Clearwater Regional Chamber of Commerce fortoudsm services in Fiscal Year 2002-2003 in return for funding in the amount of $ 170,000, ,E3 and that the appropriate officials be authorized to execute same. SUMMARY: • In 1999 the City entered into an agreement with the Clearwater Regional Chamber of Commerce to provide specific tourism services on behalf of the City in exchange for a certain amount of funding from the City. This has proven to be an excellent partnership and the City is satisfied with this arrangement. The Clearwater Regional Chamber will continue to provide visitor information services for the City at the Chamber's business location. Services will include the preparation and distribution of visitor guides, advertising, telephone service and its attendant costs, and the operation of the tourism web site formerly handled by the City, as described in Exhibit "A" of the agreement. This fiscal year, the Clearwater Regional Chamber has mailed over 24,000 Visitors Guides to consumers requesting information. They have provided Visitors Guides for Consumer Promotions and Travel Trade promotions. The Chamber has taken advantage of cooperative advertising campaigns with Visit Florida in their Great Getaways publication and the 2002 Florida Spring In-State newspaper Coop and with AAA in their Midwest Coop, and Going Places publications. Banner and button advertising has been featured on www.flaus.com. The www.visitclearwaterflorida.com web site is continually updated and is promoted in all advertising. • Funding in the amount of $ 170,000 has been budgeted for in the FY02/03 Economic Development operating budget to fund this agreement. The Clearwater Regional Chamber shall provide an accounting of said funds, as well as furnish the City with a quarterly report of activities on behalf of the City. O The term of the agreement is for one year. iieviewed by- Lego! Info Tech NA Budget Public Works NA Purchasin VZ? DCM/AC g Risk NA Other A Mom t submitted by: .d 0 Citv Mannaer 'Q? l%A-9"oto? Originating Dept: I costs Economic Development User Dept. - Funding Source: Economic Devolopm6 VN 0 Gptial Imprpver0ent Attachmants Operating . X Copy of Exhibit "A" to 01iat Agreement Appropriation Code: 0 Norte $ 1 Total Current Fiscal Year 010-09216-530300-552-000 a.e...-A .... __-1.d ..- Exhibit A • The Agency will oversee Visitor Guide fulfillment. All requests received from various sources will be sent directly to the mailing house, Thomas Packaging and Fulfillment. The mailing house will prepare a monthly report indicating the number of leads by source, number of pieces mailed, postage amounts, etc. The report will be forwarded to the Clearwater Beach Chamber, along with the listing of prospects received from all non-chamber sources. The Agency will contract for and maintain the inventory of visitor's guides at the Jennings and Yulee Welcome Centers. • The Agency will place destination advertising in the St. Petersburg/Clearwater Area Convention and Visitors Bureau and Visit Florida Visitors Guides. Other advertising and promotion will be examined by the Advertising Committee and could include consumer advertising,and advertising through the State of Florida's web site, www.flausa:com • The Agency will manage the call center for toll-free number answering services and oversee the WATTS services/billing. • The Agency will manage and maintain the www.visitclearwaterflorida.com web site; enhancements to the site will be considered. • The Agency will utilize the visitor Florida and the St. Petersburg/Clearwater Area Convention and Visitors Bureau sales programs for Visitor Guide brochure distribution to the travel trade and consumers. • The Agency will reapply for the Clean Beaches Council's Blue Wave award on behalf of the City. • The Agency will update the accommodations listing of the Clearwater Beach and Clearwater Mainland properties for the Official Visitors Guide. The Agency will make every effort to confirm the accuracy of the accommodation information utilizing the City occupational license list for hotel properties. AGREEMENT This Agreement is made and entered into this day of, 2002 between the City of Clearwater, hereinafter referred to as the City, and Clearwater Regional Chamber of Commerce, hereinafter referred to as the Agency. WHEREAS, the City desires to provide visitor information services for the City of Clearwater; and WHEREAS, the Agency has established programs that provide visitor information services for the City of Clearwater, and NOW, THEREFORE, the parties agree as follows: ARTICLE I. TERM The term of this agreement shall be for a period of twelve (12) months commencing as of October 1, 2002; and continuing through September 30, 2003 (the Termination Date) unless earlier terminated under the terms of this agreement. This Agreement can be extended by the mutual written agreement of both parties. ARTICLE II. RESPONSIBILITIES OF THE AGENCY 1. Services to be Provided: The Agency shall provide at a minimum the services described in Exhibit "A." 2. Area to be Served: Services rendered through this agreement shall be provided within the limits of the City of Clearwater, Florida. 3. Payment of Fees and Taxes. The Agency shall obtain all required licenses at its own expense and shall pay all required taxes necessary to the Agency's operation. 4. Scheduled Reports of Agency Activities: The-Agency shall furnish the City Manager with a quarterly report of activities conducted under the provisions of this agreement. Each report is to identify the number of clients served the costs of such service, and commentary on the viability, effectiveness, and trends affecting the visitor program. The City may request additional reports if desired to monitor annual objectives set by the Agency. 5. Use and Disposition of Funds Received: Funds received by the Agency from the City shall be used to pay for'the above services as further described in the proposal submitted by the Agency to the City. (Exhibit "A") Funds existing and not used for this purpose at the end of this agreement term shall be deemed excess to the intended purpose and shall be returned to the City. 6. Creation, Use, and Maintenance of Financial Records: a) Creation of Records: Agency shall create and maintain financial and accounting records, books, documents, policies, practices, procedures and any information necessary to reflect fully the financial activities of the Agency pertaining to this agreement. Such records shall be available and accessible at all times for inspection, review, or audit by authorized City representatives. b). Use of Records: Agency shall produce such reports and audits as required by the City to document the proper and prudent stewardship and use of the monies received through this agreement. c) Maintenance of Records: All records created hereby are to be retained and maintained for a period not less than one (1) year. 7. Nondiscrimination: Agency agrees that no person shall, on the grounds of race, sex, handicap, national origin, religion, martial status or political belief, be excluded from participation in, denied the benefit(s) of, or be otherwise discriminated against as an employee, volunteer, or client of the provider. 8. • Liability and Indemnification: The Agency shall act as an independent contractor in the performance of this agreement. The Agency agrees to assume the risks of providing the services as provided for in this agreement. Each party to this agreement agrees to be fully responsible for its own real and personal property, and for its negligence, and the negligence of its employees, volunteers, and agents. 9. Insurance: Neither party to this agreement shall be responsible for providing any insurance coverage to the other party. Each party shall purchase and provide insurance coverage as it deems necessary to perform its contractual obligations under this agreement. Each party shall be responsible for defending a claim made against it by a third party. Should a claim be asserted against a party to this agreement, that party will be responsible for its own defense of the claim and it will notify the other party so the other party can take the action it deems necessary to protect its interests. ARTICLE Ill. RESPONSIBILITIES OF THE CITY 1. Grant of Funds. The City, for the 2002/2003 budget year, agrees to provide $170,000.00 to the Agency to assist in funding Agency activities and expenses as identified in Exhibit "A". 2. Payments: The total amount of this grant will be paid by the City to the Agency on a quarterly basis. ARTICLE IV. DISCLAIMER OF WARRANTIES This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not be changed, modified, or discharged except by written Amendment duly executed by both parties. No representations or warranties by either party shall be binding unless expressed herein or in a duly executed Amendment hereof. ARTICLE V. TERMINATION 1. For Cause: Failure to. adhere to any of the provisions of this agreement as determined by the City shall constitute cause for termination. This agreement. may by terminated with 10 days written notice without any further obligation by city. 2. For Municipal Purpose: The City may terminate for any municipal purpose by giving 30 days written notice to Agency 3: Disposition of Fund Monies: In the event of termination for any reason, monies made available to the Agency but not expended in accordance with this agreement shall be returned to the City. ARTICLE VI. NOTICE Any notice required or permitted to be given by the provisions of this agreement shall be conclusively'deemed to have been received by a party hereto on the date it is hand- delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth (5th) business day after the day on which such notice is mailed and properly addressed. 1. If to City, addressed to City Manager, City of Clearwater, P. O. Box 4748, Clearwater, Florida 33758-4748 2. If to Agency, addressed to, Michael Meidel, President/CEO, Clearwater Regional Chamber of Commerce, 1130 Cleveland Street, Post Office Box 2457, Clearwater, Florida 33757-2457. i f i .' IN WITNESS WHEREOF, the parties have executed this agreement as of the date and year first written above. CLEARWATER REGIONAL CHAMBER CITY OF CLEARWATER, FLORIDA l OF COMMERCE (City) (Agency) ; i ' By. By: Michael Meidel -William B. Horne, II President/CEO City Manager Print Name: Brian J. Aungst Secretary Mayor-Conimissioner ATTEST: Cynthia E. Goudeau .; City Clerk Approved as to form: le I .?''Bryan D. Ruff r '?. Assistant City Attorney . ' '4, , I Exhibit A • The Agency will oversee Visitor Guide fulfillment. All requests received from various sources will be sent directly to the mailing house, Thomas Packaging and Fulfillment. The mailing house will prepare a monthly report indicating the number of leads by source, number of pieces mailed, postage amounts, etc. The report will be forwarded to the Clearwater Beach Chamber, along with the listing of prospects received from all non-"chamber sources. • The Agency will contract for and maintain the inventory of visitor's guides at the Jennings and Yulee Welcome Centers. • The Agency will place destination advertising in the St. Petersburg/Clearwater Area Convention and Visitors Bureau and Visit Florida Visitors Guides. Other advertising and promotion will be examined by the Advertising Committee and could include consumer advertising and advertising through the State of Florida's web site, www.flausa.com • The Agency will manage the call center for toll-free number answering services and oversee the WATTS services/billing. • The Agency will manage and maintain the www.visitclearwaterflorida.com web site; enhancements to the site will be considered. • The Agency will utilize the visitor Florida and the St. Petersburg/Clearwater Area Convention and Visitors Bureau sales programs for Visitor Guide brochure distribution to the travel trade and consumers. • The Agency will reapply for the Clean Beaches Council's Blue Wave award on behalf of the City. • The Agency will update the accommodations listing of the Clearwater Beach and Clearwater Mainland properties for the Official Visitors Guide. The Agency will make every effort to confirm the accuracy of the accommodation information utilizing the City occupational license list for hotel properties. r-s• Clearwater City Commission Agenda Cover Memorandum Worksess4m ltem 11: Final Agenda Item It (Y) 121 iL Meeting Dahr: '? • / ?- (' T;i SUBJECT/RECOMMENDATION: Recommend Commission approval of the Marine & Aviation Department five year business plan for FY 2003 through FY 2007. X and that the appropriate officials be authorized to execute same, SUMMARY: It is necessary to receive City Commission approval permitting the City Manager to approve any Marine and Aviation Department rate increases as market demand or economic conditions change. As in past Business plans, these changes may range from 0% but not exceed 10% in any given year. Increases above 10% in any given year would still be required to come before the City Commission for approval. This plan is an update of the July 1996 Clearwater Municipal Marina Business Plan and describes the current operation and financial projections and projects for the department over the next five years. The Marine and Aviation Department is made up of five different divisions that are funded by both general and enterprise funds. The two enterprise fund programs are the Clearwater Airpark and the Clearwater Municipal Marina. The Cities Parking enterprise fund pays for the Beach Safety program. The general fund programs are the Clearwater Sailing Center and Pier 60. The Sailing Center will be transferred to a 501 (c) 3 "not for profit" organization under a management agreement with the city. The Seminole Street Launch Ramp rate increases are the most controversial in this plan in that they have not changed in since 1986. The launch ramps exist to serve the recreational boat launching community of Clearwater. It is open seven days a week, twenty-four hours a day. Approximately 30% of the users are not Pinellas County residents based on random reviews of vehicle license tags in the parking lot on weekends. Ticket sales forms have been modified to capture more user information. Clearwater residents most likely are fewer than 70% of the users. Parking permits are only necessary between 6:00 A.M. to sunset and are sold on-site in a cost sharing agreement (75% City, 25% on-site manager) with the management of the adjacent privately owned Bait House. The revenue generated is used to maintain and repair the city facilities and fund dredging CIP's. Effective 1 October 2002 the new daily rates will raise from $3.00 per day to $5.00 for residents and $7.00 for non-residents. Monthly rates will increase from $10.00 to $15.00 for residents and increase from $15.00 to $30.00 for non-residents. Annual rates will also increase from $100.00 to $150.00 for residents and increase from $150.00 to $240.00 for non- residents. By comparison, the ramp rates at Dunedin Launch Ramp cost $2.14 per day for Dunedin residents and $10.70 per day for non-residents. They do not offer monthly launch permits. The cost for an annual permit for a Dunedin resident is $26.75 and the cost for a non-resident is $107.00. The City of Dunedin only has 17 launch ramp parking spaces and 50 parking spaces for persons with boat slips. Reviewed by: Legal ?J Info Srvc Budget Public Works Purchasing NIA DCM/ACMf Risk Mgmt N/A Other Submitted by: Q 66 1 City Manager D w Printed on recvcled saner Originaling Dept.:1 -`-r Costs NIA Marine & Aviation (Bill Morris) lA User Dept.: Marine & Avialion (Bill Morris) Atlachments 0 None Total Funding Source: Current FY CI OP Other Code: •_ Clearwater City Commission Work session Item M. Agenda Cover Mernorandum Final Agenda Item # I Meeting Date: ?A q-11'0? SUBJECT/RECOMMENDATION: Approve a Contract with Julian and Helen Weiss, husband and wife, to purchase CREST LAKE SUBDIVISION, Block B, Lots 15, 16, 17 and 18, alka "Park Lake Motel", for $490,000, plus additional consideration of $60,000 as more particularly described therein, together with estimated costs for environmental, boundary survey and demolition expenses of $35,000, for a total estimated acquisition cost of $585,000, CI and that the appropriate officials be authorized to execute same. SUMMARY: • The City is replacing and relocating the playground of Crest Lake Park and building a 'new dog park on the old playground site (SW corner of existing park). • An opportunity has presented itself to expand the park west of Glenwood Avenue with the purchase of this property. • The only parking available at Crest Lake Park is parallel parking along the east side of Glenwood Avenue. For years residents and. visitors to the park have requested that additional parking be provided. However, residents closest to the park were opposed to a parking lot on the interior of the park. The purchase of this property will provide a location where additional parking could be constructed and not disturb the interior of the park and provide needed parking for the dog park. • . In addition to the enhanced parking, this property would be landscaped so as to be an improved and attractive entryway into Clearwater. Space could also be reserved so that some type of public art could be included in the future. • Staff discussed this item at a Skycrest neighborhood meeting held on July 23, 2002. All property owners adjacent to the park along Glenwood Avenue were invited to the meeting. Those in attendance were in . favor of this purchase. • If this property is purchased, various options would then be available regarding the future design of the park as well as Glenwood Avenue. • Funding for the purchase of the property would come from available Open Space and Recreation Facility Land Impact Fees that are applicable to this purchase and as included in CIP 93267 "Parkland Purchase". • Funds for future development and Improvements to this property have not yet been identified; however, major park improvements are identified in the Parks and Recreation Master Plan for FY 2012. In addition, staff will attempt to secure grants and other funding for improvements identified. • James M. Millspaugh, MAI, valued this property at $475,000 in an appraisal performed June 4, 2002. • A copy of the purchase contract is available for review in the office of the City Clerk. Reviewed by Y Originating Dopt: 1 ` Costs Legal Info S rc NA Public Works 'total $585,000 Budget --SAE..., Public Works - User Dept. A Funding Source: Purchasing DCMIACM -Parks & Recreation [U Current FY CI X Risk Mgmt NA Other A Attachments OP Locator Map Other Submitted by: Clty Manager 12. 1 d Appropriation Codo:1-1'ri93267.560100-572-000 Printed on recvclod saner S: Dwa on owallEnalnlWordlAnandalPark Lake Motel Afln 0802.doc Rov. 2198 LOCATOR MAP: PARK LAKE MOTEL as be 67 1 6° ? ' E ? " F 5 ,RRfj :aiixi y7 Rr . c' ? zo 19 le n to . 1s a I] N 12 n N t z 3 4 s a 7 e 9 ,o 1? q f R T 7 _]- 4 _ a 7 e b +o l!I 20 $$ 2 15"17 1° 15 I, IS 12 11 rf ? ? 1 ? RI R 9 PAAN t lH ?A •Y } La Y = 3= L t a 7 e s a y CLEW.Ata u rD Y • 1 SI B C I! ?_? r e STRUT p 1. wane .,. E u Ir,rr. ei !x ,I 10 9 a 7 a DC 4 3 1 ly, I i 14 A S i 3 x n. 11 `ti/ I to ... q >'[,1C[ irREET = J f t3 tlr ee ee ? Z 73 C s J? J ih 4 i 2_ i y f ii s92 a J? \? J 14 15 1f 17 to 19 20 21 23 74 x5 ??? 1] I) x 21 14 t3 12 11 10 9 a 7 f s 10 t4 1 17 la IS 14 11 ?2 } FVANH1M ?? t G 4 14 f?fi -2 "k 12 10 240 ,n Ia i R R R S 1i fT. ti 9 DE LEON to 17 $11 } q SAN JUAN I I Jo xx 2] 24 1 I 1] 11 ?! ! 9 jj7 5 , ] 2 „j ? to t7 46 tp 2d x11 x2 i] 1 r ?I 1? =a I9 ? S ? 1 Spp if 3 Rx S 2 ! .u x s7 t H R COURT ST. 1 In • N ssAR aSl eat-tro. ? C.t: S ? ?A - I I N a „1 z ] 4 s e H 7 4 a 9? ,0 .o ro IN 17 le is +1 1s 1x n I7efET f 11 x 1 x ] I a z a a 20 19 t° Lk NEW u u w .. r.i ?? l i a l it r l l i 2 SI z t03 rN ? y, 2 pj 13 rrr ? A r !? A nl Y n x u Li ? H I I e 17e is is 14 11 tx tl g i 57 i- ¦ t MELT 2 STREET n, ra. I,C r l r l r . 1 ] 3 , 1 = I R : t W 9 u 6 ?. 9 7?' n r e 0 y, 7 ] , 5 °I 7 e 9 tnl !tro 2 S 4N I d r x re r ? 1 ] ] ' r ' ?r N/ r/r rI TT e /! 7 e lar M R t Aft } I7 tF E15 14 1] ° x0 79 1° a ak I! !? ?' t t 1? , 7 ?° 5 NI t M LAMA 31 ]5 ' f .Ap J ?J CONTRACT FOR PURCHASE OF REAL PROPERTY BY THE CITY OF CLEARWATER, FLORIDA PARTIES: Julian and Helen Weiss, husband and wife, (herein "Seller"), of 420 South Glenwood Avenue Phone: (727) 446-0793, and the CITY OF CLEARWATER, FLORIDA, a Municipal Corporation of the State of Florida (herein "Buyer" or "City") of P. O. Box 4748, Clearwater, Florida 33758-4748, ATTENTION: William B. Home Il, City Manager, (collectively "Parties") hereby agree that the Seller shall sell and Buyer shall buy the following real property ("Real Property") and personal property ("Personalty") (collectively "Property") upon the following terms and conditions. 1. PROPERTY DESCRIPTION LEGAL DESCRIPTION: CREST LAKE SUB., Block "B", Lots 15, 16, 17 & 18 according to the man or plat thereof as recorded In Plat Book 23, Page 9, Public Records of Pinellas County, Fl. PERSONALTY: See attached EXHIBIT "A" 2. PURCHASE IRRICEIREAL PROPER ................:.................................. $ Additional Consideration to be paid by Buyer: a. Personal Property/Furnishings ................................................... $ -- -25,0 0.00 b. Real Estate Brokerage Fee ......................................................... $ - 20,400.00 c. Signage & Goodwill .................................................................. $- s nnn-o0 d. Estimated Transaction Closing Costs .......................................... $ 7,00 0.00 TOTAL ACQUISITION AMOUNT .......................... $ 550,000.00 3. MANNER OF PAYMENT: City of Clearwater check in U. S. funds at time of closing, subject to credits and prorations........$ 550,000.00 4. PURCHASE PRICE The Full Purchase Price as shown herein has been reached through negotiations by City staff conducted with the Seller through Jolanta Bereniewicz, Licensed Real Estate Broker. The Purchase Price is based upon an appraisal performed by James M. Millspaugh, MAI on June 4, 2002. Mr. Millspaugh valued the subject property at $490,000 based on his analysis of the cost to reproduce the property improvements, less depreciation. The reproduction cost analysis represents one of the three value approaches utilized. The appraiser's overall final conclusion of value "as Is" was $475,000. S. LIME FOR ACCEPTANCE.; APPROVALS Following execution of this contract by Seller, the price, terms and conditions as contained herein shall remain unchanged and be held unconditionally open for a period of 45 days following delivery in duplicate original to City Manager of the City of Clearwater for acceptance and approval, counter-offer, or rejection by action of the Clearwater City Commission ("Commission"). If this agreement is accepted and approved by the Commission, it will be executed by duly authorized City officials and delivered to Buyer within 10 days thereafter. If a counter-offer is approved by the Commission, it shall be delivered to Seller in writing within 10 days of such action by the City Commission, and Seller shall have 10 days thereafter to deliver to Buyer written notice of acceptance or rejection of such counter-offer. If written notice of acceptance is not timely delivered, or if the counter-offer is rejected by Seller, this contract shall thereafter be null and void in all respects. If this contract is rejected by the Commission upon initial presentation to the Commission, this contract shall be null and void in all respects and Buyer shall be so informed in writing within 5 days of such action. 6. TITLE Seller warrants legal capacity to and shall convey marketable title to the Property by General Warranty Deed, subject only to matters contained in Paragraph 7 acceptable to Buyer. Otherwise title shall be free of liens, easements and encumbrances of record or known to Seller, but subject to property taxes for the year of closing; covenants, restrictions and public utility easements of record; and no others provided there exists at closing no violation of the foregoing and none of them prevents Buyer's intended use of the Property. Seller warrants and represents that there is ingress and egress to the Real Property sufficient for the intended use as described herein. 7. TITLE EVIDEUGE Buyer may, at Buyer expense and within 15 days prior to closing date obtain a title insurance commitment issued by a Florida licensed title insurer agreeing to liens, encumbrances, exceptions or qualifications set forth in this Contract, and those which shall be discharged by Seller at or before closing. Seller shall convey a marketable title subject only to liens, encumbrances, exceptions or qualifications set forth in this Contract. Marketable title shall be determined according to applicable Title Standards adopted by The Florida Bar and in accordance with law. Buyer shall have 5 days from receiving evidence of title to examine it. If title is found defective, Buyer shall, within 3 days thereafter, notify Seller in writing specifying defect(s), If the defect(s) render title unmarketable, Seller will have 120 days from receipt of notice within which to remove the defect(s), failing which Buyer shall have the option of either accepting the title as it then is or withdrawing from this Contract. Seller will, if title is found unmarketable, make diligent effort to correct defect(s) in title within the time provided therefor, including the bringing of necessary suits. e.SL1$9CEY Buyer, at Buyer's expense, within time allowed to deliver evidence of title and to examine same, may have Real Property surveyed and certified to the Buyer, Seller and closing agent by a registered Florida land surveyor. If survey shows any encroachment on Real Property, or that improvements located on Real Property encroach on setback lines, easements, lands of others, or violate any restrictions, contract covenants or applicable governmental regulation, the same shall constitute a title defect. The survey shall be performed to minimum technical standards of the Florida Administrative Code and may include a description of the property under the Florida Coordinate System as defined in Chapter 117, Florida Statutes. 9. CLOSING PLACE, AND DATE Buyer shall designate closing agent and this transaction shall be closed in the offices of the designated closing agent in Pinellas County, Florida, within 45 days of the effective date, unless extended by other provisions of this contract. If either party is unable to comply with any provision of this contract within the time allowed, and be prepared to close as set forth above, after making all reasonable and diligent efforts to comply, then upon giving written notice to the other party, time of closing may be extended up to 60 days without effect upon any other term, covenant or condition contained in this contract. Page 2 of 7 10. CLOSING E)QrL.JMFNTS Buyer shall furnish closing statements for the respective parties, deed, bill of sale (if applicable), mechanic's lien affidavit, assignments of leases, tenant and mortgage estoppel letters, and corrective instruments. 11. Q MINA EXPENSES Buyer shall pay the cost of state documentary tax stamps on the deed, and the costs of recording the deed. Seller shall pay the costs of recording any corrective instruments. 12, pRARATIANS; CREDITS Taxes, assessments, rent (if any) and other revenue of the Property shall be prorated through the day before closing. Closing agent shall collect all ad valorem taxes uncollected but due through day prior to closing and deliver same to the Pinellas County Tax Collector with notification to thereafter exempt the Property from taxation as provided in Chapter 196.012(6), Florida Statutes. If the amount of taxes and assessments for the current year cannot be ascertained, rates for the previous year shall be used with due allowance being made for improvements and exemptions. Assessments for any improvements that are substantially complete at time of closing shall be paid in full by Seller. 13.000UPANCY Seller warrants that there are no parties in occupancy other than the Seller at time of closing. All leases and/or rental agreements of every nature with third party tenants or occupants shall be terminated prior to closing, and each and every such tenant or occupant shall have completely vacated the subject property prior to closing. Seller agrees to, deliver occupancy of the Property at time of closing, completely vacant and in "broom clean" condition unless otherwise stated herein. 14. ESUEFRTY CONOMMI Seller shall deliver the Property to Buyer at time of closing in its present "as is" condition, ordinary wear and tear excepted, and shall maintain the landscaping and grounds in a comparable condition. Seller makes no warranties other than is disclosed herein in Paragraph 20 ("SELLER WARRANTIES") and marketability of title. Buyer's covenant to purchase the Property "as is" is more specifically represented in either subparagraph 1. a. or b. as marked [X]. a. [ ] As Is: Buyer has inspected the Property or waives any right to inspect and accepts the Property in its present "as is" condition. b. [ X ] As Is With Right of Inspection: Buyer may, at Buyer expense and within 40 days following the Effective Date ("Inspection Period"), conduct inspections, tests, environmental and any other investigations of the Property Buyer deems necessary to determine suitability for Buyer's intended use. Seller shall grant reasonable access to the Property to Buyer, its agents, contractors and assigns for the purposes of conducting the inspections provided, however, that all such persons enter the Property and conduct the inspections and investigations at their own risk. Seller will, upon reasonable notice, provide utilities services as may be required for Buyer's inspections and investigations. Buyer shall not Page 3 of 7 engage in any activity that could result in a mechanics lien being filed against the Property without Seller's prior written consent, Buyer may terminate this contract by written notice to Seller prior to expiration of the Inspection Period if the inspections and/or investigations reveal conditions which are reasonably unsatisfactory to Buyer. If this transaction does not close, Buyer agrees, at Buyer expense, to repair all damages to the Property resulting from the Inspections and investigations and return the Property to its present condition. 15. At a time mutually agreeable between the parties, but not later than the day prior to closing, Buyer may conduct a final "walk-through" inspection of the Property to determine compliance with any Buyer obligations under Paragraphs 8 and 14 and to insure that all Property is in and on the premises. No new issues may be raised as a result of the walk-through. 16.sF?iHELL) RHatFa Buyer is self insured, and subject to the limits and restrictions of the Florida Sovereign immunity statute, F.S. 768.28, agrees to indemnify and hold harmless the Seller from claims of injury to persons or property during the inspections and investigations described in Paragraph 14(b) resulting from Buyer's own negligence only, or that of its employees or agents only, subject to the limits and restrictions of the sovereign immunity statute. 17, RISK OF LOSS If the Property is damaged by fire or other casualty before closing and cost of restoration does not exceed 3% of the assessed valuation of the Property so damaged, cost of restoration shall be an obligation of the Seller and closing shall proceed pursuant to the terms of this contract with restoration costs escrowed at closing. If the cost of restoration exceeds 3% of the assessed valuation of the improvements so damaged, Buyer shall have the option of either taking the Property "as is", together with either the 3% or any insurance proceeds payable by virtue of such loss or damage, or of canceling this contract. 1g, vi' OCEEDS OF SAL F: CLQS1NC PROCEDURE The deed shall be recorded upon clearance of funds. Proceeds of sale shall be held in escrow by Seller's attorney or by such other mutually acceptable escrow agent for a period of not longer than 5 days from and after closing, during which time evidence of title shall be continued at Buyer's expense to show title in Buyer, without any encumbrances or change which would render Seller's title unmarketable from the date of the last title evidence. If Seller's title is rendered unmarketable through no fault of the Buyer, Buyer shall, within the 5 day period, notify the Seller in writing of the defect and Seller shall have 30 days from the date of receipt of such notification to cure the defect. If Seller fails to timely cure the defect, all funds paid by or on behalf of the Buyer shall, upon written demand made by Buyer and within 5 days after demand, be returned to Buyer and simultaneously with such repayment, Buyer shall return Personalty and vacate Real Property and reconvey it to Seller by special warranty deed, if Buyer fails to make timely demand for refund, Buyer shall take title "as is", waiving all rights against Seller as to any intervening defect except as may be available to Buyer by virtue of warranties contained in the deed. The escrow and closing procedure required by this provision may be waived if title agent insures adverse matters pursuant to Section 627.7841, F.S. (1987), as amended. Page 4 of 7 19. D rF?T If this transaction is not closed due to any default or failure on the part of the Seller, other than to make the title marketable after diligent effort, Buyer may seek specific performance or unilaterally cancel this agreement upon giving written notice to Seller. If this transaction is not closed due to any default or failure on the part of the Buyer, Seller may seek specific performance. If a Broker is owed a brokerage fee regarding this transaction, the defaulting party shall be liable for such fee. 20. SELLER WABBANTIES Seller warrants that there are no facts known to Seller that would materially effect the value of the Property, or which would be detrimental to the Property, or which would effect Buyer's desire to purchase the property except as follows: (Spaclfv. hnauvn defects. If none are knomin, juritia " Nook Buyer shall have the number of days granted in Paragraph 14(b) above ("Inspection Period") to investigate said matters as disclosed by the Seller, and shall notify Seller in writing whether Buyer will close on this contract notwithstanding said matters, or whether Buyer shall elect to cancel this contract. If Buyer fails to so notify Seller within said time period, Buyer shall be deemed to have waived any objection to the disclosed matters and shall have the obligation to close on the contract. 21. RAE)DR,GAS NOTIFICAjI0 In accordance with provisions of Section 404.056(8), Florida Statutes (1989), as amended, Buyer is hereby informed as follows: RADON OAS: Radon is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon and radon testing may be obtained from your county public health unit. 22. CONTRACT NOT RFCORQABLE; PERSONS RQ11ND Neither this contract nor any notice of it shall be recorded in any public records. This contract shall bind and inure to the benefit of the parties and their successors in interest. Whenever the context permits, singular shall include plural and one gender shall include all. 23. NOTICE All notices provided for herein shall be deemed to have been duly given if and when deposited in the United States Mail, properly stamped and addressed to the respective party to be notified, including the parties to this contact, the parties attorneys, escrow agent, inspectors, contractors and all others who will In any way act at the behest of the parties to satisfy. all terms and conditions of this contract. Page 5 of 7 F, r 24. ASSIGNABILITY; PERSONS ROUND This contract is not assignable. The terms "Buyer", "Seller", and "Broker" (if any) may be singular or plural. This Contract is binding upon Buyer, Seller, and their heirs, personal representatives, successors and assigns (if assignment is permitted). 25. ATTORNEY EFER; COSTS In any litigation arising out of this contract, the prevailing party shall be entitled to recover reasonable attorney's fees and costs. 26. IYEElfl WIZEN QR HANDWRITTEN PROVISIONS Typewritten or handwritten provisions shall control all printed provisions of contract in conflict with them. 27.13ROKER REPRE•SENIATION Seller is represented by Jolanta Beresniewicz, Licensed Real Estate Broker, in her fiduciary capacity as representative of the Seller in connection with the transactions contemplated hereby. Buyer shall pay said Broker's professional fee in the maximum sum of Twenty Thousand and--no/100's-Dollars ($20,000) on behalf of Seller upon successful closing of the subject transaction . 28. F_FEECT OF RARDAL INVALIDITY The invalidity of any provision of this contract will not and shall not be deemed to effect the validity of any other provision. In the event that any provision of this contract is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision. 29, GOVERNING LAW It is agreed by and between the parties hereto that this contract shall be governed by, construed, and enforced in accordance with the laws of the State of Florida, 30. COUNTERPARTS,; FACSIMILE COPY This contract may be executed in two or more counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. A facsimile copy of this contract, Including any addendum, attachments and any written modifications hereof, and any initials or signature thereon shall be deemed an original, 31. EXHIBITSMACHFD Exhibit A (ersonalty Inventory) is attached hereto and made a part hereof. Page 6 of 7 32. ESL E AGREEMENT Upon execution by Seller and Buyer, this contract shall constitute the entire agreement between the parties, shall. supersede any and all prior and contemporaneous written and oral promises, representations or conditions in respect thereto. All prior negotiations, agreements, memoranda and writings shall be merged herein. Any changes to be made in this agreement shall only be valid when expressed in writing, acknowledged by the parties and incorporated herein or attached hereto. APPROVED AND EFFECTIVE this day of , 2002. BUYER CITY OF CLEARWATER, FLORIDA Countersigned: By: Brian J. Aungst William B. Horne ii Mayor-Commissioner City Manager Ap r ved as t t~orm: Asbls= City Attorney ISELLER j2db? ?r Ilan Weiss Attest: Cynthia E. Goudeau City Clerk 1'06im ct/ Helen Weiss , 1 Page 7 of 7 ' 3 816 104 Ave. N Clearwater, FL- 33762 Tel: 727-572-91 l 0 th x: 727-561-9198 EXHIBIT-4-'All Park Lake Motel - Inventory List 'Office . - office counter with file cabinet - chairs and small table - office machines and _ supplies Owners apartment 3 - 1. -Admiral refrigerator (2000) I?. -1. GE stoves I - Whirlpool washer '' - 1 -.GE dryea- - 3' - Hampton Bay A/C units - desk and chair I - living room furniture - laundry room equipment, linen and towels, Room # 1 Curtis Mathes TV with stand - microwave - GE refrigerator - Fedders A/C woJI unit : - bed with matImss ,headboard and bed spread - chairs with coffee table z ' mirror, pictures window treatments - linen towels, pillows ! - wa11 to wall carpe R00111 !r Z : age 2 - Sony TV with stand - ncrowave - GE refrigerator - Fedders A/C wall unit - bed with mattress bed spread and headboard - chairs and coffee table - mirror. piraure and window treatments towels and linen ; wall to wall carpet Room 3 - Sony 'TV with stand - microwave - GE. refs iaerator Fedders A/C watt,unit - bed with mattress ,bed spread and headboard - couch and coffee table - mirror, picture and window treatments. - towels, linen,pillows ; wall to wall carpet Room 4 4 - Sony.-TV with stand microwave GE refrigerator ' - Fedders A/C wall unit - bed with mattress and bed spread and headboard chairs with cQ#fe table - mirror, pictures and window treatments - towels, linen pillows ; wall to wall carpet Room # . 5: ' - Curtis Mathes TV with stand, GE refrigerator - Fedders A/C wall unit - bed with mattress,bed spread and licadboard . - chairs ,table couch - mirror,picture arnd window treatments - linen towels,pillaius ; wall to wall carpet 1 3 Roonl fr. G . page 3 - Sony 'rV GE refrigerator - microwave - Fedders A/C wall unit - bed with mattress, bed spread and headboard - tabte.wlth ctwiCs mirror.pictures and window treatments - linen, towels,pillows ; wall to wall carpet Rooni # 7: ` - Curtis Mathes TV with stand - GE refrigerator : - microwave 3 - Fedders A/C wall unit - bed with mattress, bed spread acid headboard ; - table and: chairs ' - mirror,pictures and window treatments - Iinen,towels,pillows ; wall to wall carpet t Room # 8: • - Curtis Mathes TV with stand } ` . - GE refrigerator - microwave - Fedders A/C wall unit bed with mattress bed spread and headboard `' - couch and table - mirror,pictures and window treatments linen, towels, pillows ; wall to wall carpet Room # 9: - Sony T'el' with stand. - GE refrigerator ; . ' ' -microwave - Fedders A/C wall unit bed with. mattress, bed spread and headboard - coffee table.and'chairs . ,+ - ?z?irrc?s•, pictures and %viriduvv freatinents pLI tl lincil. towels.pillows : wall to wall carpet Room # 10: - Sony TV with stand - GE refrigerator - microwave - Fedders A/C wall unit bed with mattress,bed spread and headboard - table and chairs - mirror, pictures and window treatments E - linen, towels, pillows ; wall to wall carpet Room # 11. -Sony TV Nvith stand - GE refrigerator i - microwave Fedders A/C, wall unit ; - bed with mattress, bed spread and headboard - coffee table and chairs mirror, 'pictures and window treatments - linen, towels, pillows ;wall to carpet Room # 12 - Sony TV - GE refrigerator - microwave - Fedders A/C wall unit i - bed with mattress, bed spread and headboard . ` ' - couch and coffee table - mirror, pictures and window treatments - linen, towels,pillows ; wall to wall carpet House with 3 rental units # L- Curtis Mathes TV with stand - GE stove - GE refrigerator i i 1 I , - Fedders A/C wall.unit page 5 . iy - bed avith niaterass;bcd spread and licadboard - couch and cotlee table - table and chairs mirror, pictures ,window treatnicnts linew., toweis,pillows ; wall to wall carpet # 2. - Curtis Mathes TV with stand - GE stove - GE refrigerator - Fedders A/C wall unit bed with mattress, bed spread and headboard - couch and coffee table ,chairs - rn;rroe,glctures, window treatments - linen, towels, pillows, wall to wall carpet • S I = Curtis Mathes TV with stand - microwave - GE refrigerator - Fedders A/C wall unit - bed with mattress, bed spread and headboard - table and chairs - mirror, picture, window treatments - Iinen, towels, pillows ; wall to wall carpet Date:' Jl -- n2?o2, , ' i iss Julian .; Wziss Helena I I • I ./r =r Br6kof 1 ' 1 Clearwater City Commission Agenda Cover Memorandum Worksession Item !f: Final Agenda Item 11 Meeting Date: SUBJECT/RECOMMENDATION: Costs Total 146,577 Award a contract to B & H Photo Video for $55,014.00, and a contract to Media Visions for $91,563.00 for expenditures of federal grant funds from the U.S. Department of Justice for a FY 2001 COPS Technology Grant, 19 and that the appropriate officials be authorized to execute same. SUMMARY: • The U.S. Department of justice, Office of Community Oriented Policing Services (COPS), has awarded the City of Clearwater a FY 2001 COPS Technology Grant in the amount of $748,350 for a period of one year. The funds will be provided through a special Congressional Earmark that was designated for the City of Clearwater to enhance the Police Department's existing computer network and technology applications. The funds provided through this grant will be utilized to purchase a variety of computer hardware and software products designed to aid in computer operations, emergency response deployment of the Command Bus and community crime prevention programs. The items being purchased from B & H Photo Video include' DVCPRO Format Video Recorders and Studio Camera Systems Equipment. • . Items being purchased from Media Visions will include Intercom Wireless Headsets; Digital Multi Effects, Synchronizers, and Terminal Equipment; Image Monitoring; Production Switcher (Modules Only); Add Input Module Options; Add Output Module Options; and Beta Format Video Recorders. There is no match and there are no additional positions required for this grant. All costs will be charged to Special Project No. 181-99339. • The third quarter budget amendments will establish project 181-99339, COPS Technology Grant, to recognize'the grant that was awarded to the city on 111101. Reviewed by: Legal ?.? Info Srvc Budget ?-- Public Works Purchasin DCMIACM / f Risk Mgmt NIA Other Originating Thy7Sherry Dept: N/A' Polices ,? Prepared Hunt , User Dept. Police Attachments Submitted by: .? . a 0 X None City Manager ?JW 4", , I rc? Funding Source: Current 146,577 Cl FY OP Other X Grant funds -- no match Appropriation Code: 181-99339 SUBJECTIRECOMMEN DATI ON: Clearwater City Commission Agenda Cover Memorandum Work Session Item k: r Final Agenda Item # /I q Meeting Dale: Contract with the Pinellas County Sheriffs Office, Largo, Florida, for latent fingerprint and crime scene services including evidence and property storage during the contract period October 1, 2002, through September 30, 2003, at a cost of $490,084.33, 1@ and that the appropriate officials be authorized to execute Same. .SUMMARY: • The Pinellas County Sheriffs Office and the Clearwater Police Department have had this contractual arrangement since January 1, 1994. This contract covers latent print examination, evidence storage and crime scene processing. The total cost of the contract is $490,084.33, which is a 4.5% increase over last year's contract. Of this total cost, $76,862.03 is for latent fingerprint services and the balance, $413,222.30, is for evidence storage and a base workload of 2,500 crime scene processing calls for the contract period based on a rate of $151.99 per call. The 2,500 crime scene call base was provided by the Clearwater Police Department for the Sheriffs use in establishing his manpower and equipment allocations. Billing for requests for service in excess of 2,500 calls, should this become necessary during the period of this agreement will be invoiced at the rate of $151.99 per call. * Funding for this agreement is available in the Police Department's fiscal year 2002103 operating budget. • A copy of the Agreement is available for review in the City Clerk's Department. Reviewed by: Legal Info Srvc N/A Budget -j Public Works Purchasin DCM/ACM Risk Mgmt NIA Other 1 Submitted by: City Manager Printrtt nn recvcled naner Originating I Police Prepared by: Sherry Hunt 4er Dept. Police Attachments ® None Costs Yoldl 490,0114.33 Funding Source: Current FY Cl OP X Other Appropriation Code: 010-01121-530300-52 1-000 Rev. 00102 I .r AGREEMENT COMES NOW, the CITY OF CLEARWATER, FLORIDA, a municipal corporation (hereinafter "CITY"), EVERETT S. RICE, as Sheriff of Pinellas County, Florida, (hereinafter "SHERIFF") and PINELLAS COUNTY, a political subdivision of the State of Florida, this day of , 2002 and agree as follows: WHEREAS,' the CITY desires to contract with the SHERIFF for assistance in examining latent fingerprints derived from crime scenes within the CITY and from suspects and victims of crimes occurring within the municipal limits of the CITY, and; WHEREAS, the CITY desires to contract with the SHERIFF for crime scene services and evidence and property storage for the CITY OF CLEARWATER Police Department, and; WHEREAS, the SHERIFF has available personnel to perform such services for the CITY; WHEREAS, both the CITY and the SHERIFF believe the ' provision of such services as hereinafter provided is in the best interest of the safety and welfare of the citizens of the CITY and of Pinellas County and that such will facilitate the investigation of criminal activity and the apprehension of persons engaging in such activity; and WHEREAS, this assignment of duties and responsibilities requires the concurrence of the Board of County Commissioners of Pinellas County, Florida, and said Board of County Commissioners approves and supports the plan and program set out in'this Agreement; NOW, THEREFORE, in consideration of the mutual covenants and promises set forth below, the parties hereto agree as follows: 1. The SHERIFF shall provide to the CITY one full-time latent print examiner (hereinafter "Examine"). Additionally, the SHERIFF shall provide to the CITY a second part-time latent print examiner who shall devote at least twenty-five percent (25%) of his/her time to the examination of latent fingerprints for the CITY. Such person(s) shall be appropriately trained and qualified to examine latent fingerprints and to identify same. A. Said Examiners shall be members of the Pinellas County Sheriffs Office and shall be subject to the direction and all rules and regulations of the SHERIFF. B. Said Examiners shall be on duty to perform fingerprint examination eight (8) hours per day, five (5) days per week and shall as a part of their duties: 1. Examine fingerprints provided by the CITY to eliminate fingerprints of persons who have a legitimate reason to have their fingerprints in a premise or on an object. 2. Evaluate the quality of latent fingerprints provided by the CITY. 3. Compare the latent fingerprints of suspects provided by the CITY. 4. Appropriately document those latent fingerprints provided by the CITY which cannot be positively identified. 5. Prepare and provide to the CITY reports on all latent fingerprint identifications performed. 6. Attend depositions, hearings and trials and render expert testimony in the area of fingerprint identification. C. In those Instances where the CITY submits a complex or lengthy latent identification request, the SHERIFF shall provide additional available personnel to assist the Examiners. D. The Examiners shall be available to assist SHERIFF's personnel in the examination of latent fingerprints in times of extreme need for such assistance. E. The CITY shall provide one individual, to be designated by the CITY, who shall act as a liaison with the Examiners provided for herein. Said liaison shall: 1. Be a member of the CITY Police Department. 2. Be responsible for the timely and appropriate delivery of latent fingerprints and certain items of evidence to the SHERIFF. 3. Be responsible for the proper execution and delivery to the SHERIFF of correctly executed latent fingerprint request forms. 4. Be responsible for the return to the CITY of completed latent fingerprint request forms showing the results of such examination or comparison. 5. Serve as the SHERIFF's contact with the CITY in all day to day matters relating to the examination of latent fingerprints pursuant to this Agreement. 2 II. The CITY shall pay to the Board of County Commissioners the sum of SEVENTY-SIX THOUSAND EIGHT HUNDRED SIXTY-TWO DOLLARS AND THREE CENTS ($76,862.03) annually for the latent fingerprint services to be rendered pursuant to this Agreement. III. In addition to the Examiners described above: A. The SHERIFF will provide to the CITY, upon request by the CITY, Forensic Science Specialists to document, process and collect evidence at crime scenes within the CITY. Said services shall include the photographing or otherwise documenting said crime scene as such may be appropriate, within the scope and capabilities of the SHERIFF. Any processing or testing outside SHERIFF's capabilities shall be at the expense of the CITY. B. The SHERIFF will provide to the CITY, storage, release and disposal for all evidence and property, except bicycles, which may lawfully come into the possession of the CITY Police Department or which may be obtained as the result of crime scene processing. This includes the packaging and transportation of such items to and from a lab or other testing facility as determined by the CITY Police Department. The SHERIFF shall be responsible for obtaining routine items of property or evidence from the CITY OF CLEARWATER Police Department and transporting same to secure storage facilities maintained by the SHERIFF. However, where such items of property or evidence are large, voluminous, heavy or otherwise not compatible with transport by ordinary courier, it shall be the responsibility of the CITY OF CLEARWATER Police Department to transport such items to the SHERIFF's evidence and property storage facility. The CITY shall pay to the Board of County Commissioners the sum of THIRTY- THREE THOUSAND TWO HUNDRED FORTY-SEVEN DOLLARS AND THIRTY CENTS ($33,247.30) annually for the evidence storage service. This cost is inclusive of salary for one property clerk and $2,000 for evidence storage supplies. C. The SHERIFF shall provide to the CITY Police Department copies of all crime scene reports generated by SHERIFF's personnel pursuant to this Agreement. D. The CITY shall pay to the Board of County Commissioners the sum of $151.99 for each crime scene processed by the SHERIFF and shall guarantee a minimum of 2,500 calls for service during this Agreement. For all requests for service in excess of 2,500 during the period of this Agreement, the CITY shall pay to the Board the sum of $151.99 for each crime scene processed pursuant to this Agreement. The CITY shall pay to the Board of County Commissioners the sum of THREE HUNDRED SEVENTY-NINE THOUSAND NINE HUNDRED SEVENTY-FIVE DOLLARS AND NO CENTS ($379,975.00) for the 2,500 calls for service for the period of this Agreement. 3 E. Billing for requests for service in excess of 2,500 calls during the period'of this Agreement shall be invoiced monthly at the rate of $151.99 per call. F. The parties agree that the term "call for services" as used herein shall be defined as an incident, event or offense that requires a report or offense number made, recorded or taken by a member of the CITY OF CLEARWATER Police Department for documentation purposes and which requires some action by a SHERIFF's Forensic Science Specialist. All services rendered under the same case number shall be deemed one call for service. Such offense numbers shall be used to calculate calls for service with .each offense number which results in a request for services being deemed a call for services. IV. The CITY agrees to pay to the Board of County Commissioners on October 1, 2002, the sum of FOUR HUNDRED NINETY THOUSAND EIGHTY-FOUR DOLLARS AND THIRTY-THREE CENTS ($490,084.33) which reflects the minimum sum due for all services to be rendered during the term of this Agreement. V. The BOARD OF COUNTY COMMISSIONERS OF PINELLAS COUNTY hereby joins in the execution of this Agreement to indicate its concurrence in the terms and provisions hereof and its support for the plan set out herein. Said board agrees to amend the Pinellas County Sheriffs Office budget to provide the funds necessary to accomplish the purposes of this Agreement and agrees to cooperate in every way reasonably possible to insure that the purposes stated herein are fulfilled. VI. - Either part may cancel this Agreement upon providing notice of such cancellation In writing thirty (30) days in advance of the date of cancellation. In consideration for and CITY's knowledge of SHERIFF hiring and training additional staff to manage the requirements of this Agreement, should CITY terminate this Agreement prior to September 30, 2003, no funds will be reimbursed by the SHERIFF to the CITY. If the SHERIFF terminates the Agreement, the SHERIFF shall retain such sums from the payment set forth above as reflect actual calls for service at the rate provided herein and shall refund the remainder to the CITY. VII. This Agreement shall be for a period of one (1) year commencing October 1, 2002 and concluding September 30, 2003. VIII. SHERIFF agrees to use best efforts and necessary resources available to SHERIFF to carry out the terms and conditions of this Agreement. Both parties agree that they will cooperate and work together to carry out the terms and conditions of the Agreement. To that end, the parties agree that the following individuals shall be the contact persons for the CITY and SHERIFF respectively. FOR THE CITY Sid Klein, Chief of Police 644 Pierce Street Clearwater, FL 33756 (727) 5624242 FOR THE SHERIFF Director Dan L. Wiggins P. O. Drawer 2500 Largo, FL 33779-2500 (727) 582-6386 4 IX. ' This Agreement constitutes the full and complete understanding of the parties and may be modified or amended only by a document in writing signed by the CITY, the SHERIFF and the BOARD. DONE AND EXECUTED this Countersigned: Mayor-Commissioner Brian J. Aungst Approved as to form: Asslstan , ity Attomey Robert J. Surette ATTEST: KARLEEN F. DeBI_AKER, Clerk day of , 2002. CITY OF CLEARWATER, FLORIDA' City Manager William B. Horne II Attest: City Clerk Cynthia E. Goudeau SHERIFF OF PINELLAS COUNTY, FLORIDA EVERETT'S. RICE, Sheriff PINELLAS COUNTY, FLORIDA, By and through its Board of County Commissioners BY: Deputy Clerk APPROVED AS TO FORM: . - County Attorney By: Chairperson 5 E , 4 Clearwater City Commission Agenda Cover Memorandum Worksession item th ll 5 .l-. Final Agenda Item N Q Meeting Dale: SUBJECT/RECOMMENDATION: Approve the transfer from the Solid Waste Fund to the general government of the lot adjacent to the Municipal Services Building and the Police department, legally described as the West 114 feet of Block Magnolia Park Subdivision, 19' and that the appropriate officials be authorized to execute same. SUMMARY: • In February1999 the City Commission approved Solid Waste's purchasing of this site from the (St. Petersburg) Times Publishing Company. In April 1999, the City finalized the necessary boundary survey and purchased the property for a total capital cost of $229,288.25. • This purchase provided the City with ownership and control over alI four corners of the Pierce Street and East Avenue intersection at the Police/Municipal Services Building complex. • Although the final permanent use of this parcel has not been determined, no use of this site by Solid Waste is envisioned. • Since all potential uses of this site indicated a General "governmental use" related activity, the City needs to record the transfer of this property from the Solid Waste fund to the capital assets of the general government. Reviewed by: Legal, Info Srvc Budget Public Works Purchasing A DCM/ACM Risk Mgml N/A Other-Planning Originating Depl: Solid Waste/Gen oral Services NIA ?• User Dept .-Vq?,,,-, Solid Waste/General Services Attachments Costs Submitted by: 00 .A X Norte City Manager ?•?,? Total None ' , Funding Source: Current FY 01/02 Cl OP _ Other Halion Code: s SUBJECT/RECOMMENDATION: Clearwater City Comnlissiotl Agenda Cover Menlorandtnn Work session Item #. G $ ,a2 Final Agenda Item #? Meeting Date: 9119102 Award a contract to Peterbilt of Central Florida for the purchase of a 2003 Peterbilt front-end loading recycling truck (Peterbilt Model 320 with EZ-Pack Body) at a cost of $146,600, in accordance with section 2.564(1)(d), Code of Ordinances, and provide for initial vehicle preparation costs of approximately $4,400 for a total cost of $151,000, © and that the appropriate officials be authorized to execute same. 'SUMMARY: • Commercial Recycling currently operates two front loader vehicles to collect cardboard five days a week, and to collect recyclables from the Pinellas County drop-off centers. • The commercial recycling customer load has increased sufficiently to create the need for an additional service vehicle and will generate the revenue to fund the purchase. • The Solid Waste Department plans to operate this vehicle with current staff. • An impending increase of $5,000 per diesel engine, as of Oct. 1 of this year, enables us to save money by purchasing at this time. • This purchase piggybacks the City of Tampa purchase order #FM02200093 (Bid #91013002). Initial vehicle preparation will be accomplished by Fleet Maintenance at an estimated cost of $4,400. • Approval of a third quarter, FY2001102, amendment that will establish a new Vehicle Acquisition capital improvement project #315-96807, by transferring $151,000 from 41315-96806, Recycling Vehicle Replacement capital improvement project to cover this purchase. Reviewed by: Legal NIA Info Srvc Budget Public Works Purchasin ?_DCNVACM Risk Mgmt NIA Other Submitted by: City Manager Originating Dept: I Costs Solid Waste/General Services NIA ? rk? " NIA User Dept. Solid Waste/General Services NIA Attachments Total __ 5151,000 Funding Source: Current FY 12 None 01102 CI X OP _ Other lion Code: 315.96007-564100-534 • t~hCrl I FETERSILT FAX N3. : 4078779469 Aug. 22 2032 94:11P11 P2 Fax Cove'r This is a conlidcndal massage, intonded soioly for the person to whom + it is'addreisod. It you recelve this mersaga In or-ur, pfease forward it to the correct person, or n,41 it hack to us, Thznk you. To` CITY CLEARWATgR• ATI't TOM DOWNS or RICK Vy? Fax No. 727.562-4895 w From CHARLES DAVID MELLOTT DatelTima 012712002 at 3s33PM Subject PIGGYBACK ofrCIYY of TAMPA REFUSE 810 " . Pages. including this one PgTER&IL-r? TR,4 JOA IS EXTENDING THE 4 PRICES OF (1) FRONT LOADER REFUSE TRUCK BASE 17 ON THE CITY of TAMPA, FLORIDA P0#-EOF, _dW4093 "i OATED 03/0002 FOR S146j§00.00. THIS PRICE IS FOR (1) PhTERRI T CHASSIS WITH PRE 1010212002 i EMISSIONS AND (1) E-Z PACK FRONT LOADER BODY. IF YOU NEED ANY FURTHER ASSISTANCE,PLEASE CALL ME AT 321-699.4397, 'l SINCERELY- ., ?I ' DAVE MEL.LOTT-VOCATIONAL. REFUSE MANAGER FLx•407-8774699 • 321•aB7.439i 1 r F' CQl FETERStLT FOX NO. 40713779469 Nu.g. '22 20112 74:11PI9 Pi PURCHASE ORDER CITY OF TAMPA, FLORIDA PURCHASING DEPARTMENT 308 E da0son Strout, 2E Tampa, FL 33602 813(274.8351 Deliver To: ' . Purchase Order No?OF'a02200093 FROZ FLEET PAINTEUNCE - LOGISTICS 345D P.O. DaNGS/20/0Z DO PCOI 1506 `CRTH 'URK AVENUE FOB: DES" TANFA FL 33547 Vendor. Geliuery Date: 11118102 ' 593060490 PETWILT OF CEITRAL FLORIDA BID NO, r 12475 W. LOLO.VIAL DR. ' W14TER GAROE4 FL 3476 • REQ. NO, R4F:1022C00691 03127102 I VrNCOR TFLFPHNE: 800/998-7383 FE?ERAL TAX 10: F593090400 Item Description Quantity Unit Unit Price Amourv 1, 065-7S REFL5EIGARSAGE COLLECTION BUYER'. 09 4.00 EA 146,600.0070 5E6,400.00 a PETEP31LT 320 WITH u.-VACtt FRO6 LOADING REFUSE BM PER SPEC 34-02 DEPT: 190 - SOLID WASTE 2:PL VEH# 1355= 1235, 1237; 1236 E,NS. PER BID #910'3OD2, SPEC a34-02 RES #2002-0!4S, PASSEO S/H/02 DCCU+lEHT --------------- TOTAL: 536,400.00 101 586,1.00.00 SNO444403 06400 .586, 400. DO PLEASE BILL TO: TiiE DELIVER TO ADDRESS AS STATED ASOVE Dabs Tax b vmpNorr No.! 39 4.121 2.54C ' Authorized ; • r I?-v ?-?? !G N.uM14eb" are exam from its tux's on t ansporatan tf a ??a rt yru e+n o (: ptep2y ola gas W nol pay tax os City ait not rehburse you rwami p4 d, J any ofthe signature:. L ertittm oNarW btarwdtr tax, I* a(mAtof Ow tax rmUt bu:ratyI4ePWet on We Director of Ftlrcha5in 9 ksv*e. City tars rrt pay t#te tt tpt PLEASE" MAIL INVOICES IN DUPLICATE TO THE DELIVERY ADDRESS LISTED AE30VE? • 3?z0ocr , t?4NYRts3sps•r• ,r .... .r _ _ _ ___. Cox d.b.a. Southland Equipment Corporation P.O. Box 1046(M831). Wednesday, August 14, 2002 385 Hy/y. 17 Narih Bartow, FL. 33830 (653) 633.9076 r- ax (063) 533.3316 Tom Downes, Solid Waste Lead Supervisor 5man, SECInFfa Gact.com . City of Clearwater 1701 N. Hercules Avenue Clearwater, Florida 34823 Rel.: McClain EZ Pack ! Peterbii: Proposal Dear Tom; Thank you for giving us the opportunity to submit a proposal for a new McClain E-Z Pack HERCULES Including a new Peterbllt 320 chassis. Alter a complete review of the specifications, we feel that the City of of Tampa project Is the best match for your fleet and application. This is our "5larrelur?e Series" built unit. Price each Is $146,604.00, freight charges Included. A copy of the City of Tampa, Purchase Order Attached. Thls proposal includes the following; (1) 2003 McClain EZ Pack HERCULES model FL080d40SE ^Sigramtum Series, Alf standard equipment plus: (See Standard FTO specffrcadons) 10" Cob Extension (Paint High GloL*A YELLOW) Rear Body Hinge and Service Props Front Body Screen Enclosures 40 Galion Wwh Out System with Retractable Hose Reel Conbtiner Flood LIgHt KG Rear VWon Green Screen Carvers System Lockable Tool Boar Strobe Light (Mounted on Tallg?ate) Extedor Hose Spirml Plastic Wrap (YELLOW? Mo Hoppor Sump Fully Enclosed Top Door 10K LHltArm Torque Tube Attached you will find detailed specificatlons for the Peterbiit 320 chassis. Chassis delivery to ass is projected to be in October, 2002. We will need approx. 30 days after receipt of chassis before final delivery. Please give me a call If you like to make any adjustment to the specifications. ' ?cerely, Regional Safes Manager enclosures a McClain Group Company 7 'd L199'ON ;)it'IQOD3 PJ?14;10S ulP133N Nflt:1 'COIN 'pl'iny i 1 } Fax Message from McClain Southland Equipment Date: Monday, August 19, 20D2 To: City of Cleetwater ' Paul Nystrom - Phone: 727-6024630 . Fax: 72? Segm"55- 'ay act From: David B, Lance Phone: 500-282-1654 Fax: 863-533-3346 pages: 2, including coyer page: Subjocl: Copy of PO for Front Loader Refuso Body and Chassis Dear Paul: , Attachid is a copy of the City of Tampa for the purchase of (1) McClain E-Z Pack HERCULES Front Loader. and Peterbk 320 trtic K The PO Number Is PdFM02200M price each is $1461800.00 Plea give me a call If you need any additional Information and l will send you a copy, in the mail. t Regards, Dave 1, .,, , •. .. .. • . I- 'd Z9C9'0N }Jewd 1b3 PIE14110S UI?IVN NV9I?tI ZOOZ 17, 30V t 4zP.i?w'cs:L'% Ohl ?-? •? Clearwater City Commission Work session atom H: Agenda Cover Memorandum Final Agenda Item # (] Mooting Date: 9119102 SUBJECT/RECOMMENDATION: Award a contract to Environmental Products of Florida, of Maitland, Florida, in the amount of $19,052.00 for the purchase of (1) one 2002 Sterling Truck with Elgin Sweeper Body, and authorize trade in of 2000 model, 0 and that the a ro riate officials be authorized to execute same. SUMMARY: • 132326, a 2000 model year Street Sweeper has required numerous and unusual warranty repairs since it was purchased in November of 2001. It has become obvious to the City and to the selling Vendor that this unit is likely to continue to be undependable in the future. Downtime and repair costs for this unit will be higher than normal for the life of the equipment. The outstanding balance owed for lease purchase of the unit being traded in will be transferred to the new unit. Funding for the difference ($19,052) will be provided through savings within the current year operating budget of the Stormwater Utility Fund. • Acquisition. cost of newer model was arrived at by calculating trade in value on a 7 year life and amortization at $19,052.00 per year. The City and the vendor are splitting the cost of the 2 year old machine. The Vendor is absorbing one year of amortization in order to continue good relations with the City. Trade in value is applied to cost of new unit at the original 2000 model year price. Reviewed by: Legal NIA Info Srvc N4A Budget Public Service \ Purchasing.J_? / CM/ACM Risk Mgmt NIA Other NIA Submitted by: City Manager Originating Dept: Solid Waste/General Services 1 Fleet Maintenance (Arden) ,User- Dept. P WA,-. Public Servi W / Attachments © None Costs Total CI Funding Source: rrent FY S19,052 Cl OP $191054 Other Appropriation Code: Purch: 419-02090.591000-581.000 - RjjjjPAqIj!PftW. A4040,??? Printed an recvcled Daoer Rev. 2/98 _ Clearwater City Commission Work session Item w Agenda Cover Memorandum Final Agenda Item # lip Meeting Date: 9119102 SUBJECT/RECOMMENDATION: Approve the final plat for "SUN KETCH TOWNHOMES AT LAKE AVENUE" at the southeast corner of Druid Road and Lake Avenue. ® and that the appropriate officials be authorized to execute same. SUMMARY: • The property consists of four unplatted metes and bounds tracts. • This plat will have thirty-two Townhome lots with private streets. .0 The proposed project was reviewed by the Development Review Committee on 4117/02. A copy of the plat is available for review in the City Clerk's office. Reviewed by: Originating Dept: Costs Legal NIA Info 5rvc NIA Public Works Administr Ion Total ITom Mahan l Budget N/A Public Works User Dept. Funding Source: Purchasing NIA DCM/ACM NIA Current FY CI Risk Mgmt NIA Other 1 Attachments OP Plan. & Dev. Location Asap Other Submitted by: City Manager ST I Appropriation Code; Printed on raevcled paper Plat Clearwater Mall,doe r w Worksmsion Item 11: • Clearwater City Commission Agenda Cover Memorandum Final Agenda Ilern N Meeting Mite: 09110/2002 SUBJECT/RECOMMENDATION: Approve a Work Order in the amount of $19,498 to TBE Group, Inc. to complete the Dry Weather Field Screening and Illicit Discharge Tracking as required by the City's NPDES MS4 permit, ?x and that the appropriate officials be authorized to execute same, SUMMARY: • The City's NPDES MS4 (National Pollution Discharge Elimination System Municipal Separate Storm Sewer System) permit issued in November of 1997 required that the City identify and screen all stormwater outfalls within the City to "waters of. the U.S.," in order to identify illicit discharges and improper disposal practices related to the system and to ensure that those connections and illicit discharges were severed. • The City of Clearwater issued a Work Order to Tampa Bay Engineering in January of 1999 to perform Dry Weather. Filed Screening pursuant to the City NPDES permit, • The. Work Order was originally intended to cover one year of dry weather screening. The development of a streamlined approach to the field activities allowed the screening to continue for a three year period under the original work order, in which time approximately 800 outfalls were verified and screened. Approximately 175 outfalls remain to be screened with appropriate documentation and reporting. e The Work Order is available in the City Cleric office. • A third quarter amendment transferring $19,498.00 of Stormwater Revenue and budget from 315-96129, Stevenson Creek Estuary Restoration to 315-96130 NPDES will provide funding for this work order. Reviewed by: Legal NIA Info. Services: Budget Public Works t-T Purchasin ( DCMIACM(10 Risk Mgmt. NIA Submitted by: . A Citv Manager Printed an recvcled naner Originating Department.:r PWA (Teerv Pinch) User Department i Public Works Administration Attachments NoNr= Costs Total $19,498.00 Funding Source: Current rY $19,490.00 _ CIP X OP Other Appropriation Code: 315-96130-561200-539-000 NPDES Drv Weather Screeninu AReada %19,02 W? 5, . , 1 u? Z- . .'cl. . CITY OF CLEARWA TER . ENGINEERING DEPARTMENT TBE WORK ORDER INITIATION FORM NPDES Dry Weather Field Screening and Illicit Discharge Tracking Supplement Date: June 27, 2002 TBE Project No. City Project No. SC--09 0602 1. PROJECT TITLE City of Clearwater NPDES Dry Weather Field Screening Supplement 2. SCOPE OF'WORK The scope of work for this project is designed to satisfy the NPDES requirements for Dry Weather Field Screening of the City's stormwater system. This represents the final phase in a progressive program intended to identify illicit discharges and. improper disposal practices related to the'system. Task 1 - Mapping Updates As necessary, TBE will "mark-up" established base maps to reflect field observations of actual drainage system construction and locations. City staff will be responsible for AutoCadd revisions to the maps. Task 2 - Field Observations TBE will coordinate field activities to be conducted during dry weather periods. The primary purpose of dry weather observations is to evaluate stormwater system contents which are not the result of rainfall in an effort to target illicit discharges or improper disposal to the system. Therefore, no field activities will be conducted within 48-72 hours of significant rainfall events. Discretion will be used by TBE to determine appropriate observation times which would. most represent dry weather periods. TBE will visit discharge points identified by the City. This could include a manhole, pipe end, or ditch. The field technician will note if standing tail-water is present. If standing tail- water is noted, TBE will record this in field logs and trace back the outfall to the nearest manhole not impacted by standing tail-water. Once the appropriate manhole is identified, TBE will designate this as an observation point and appoint a site ID number corresponding to the base map.. The field technician will complete the attached Screening Form for all observation points which includes identifying i f water is present and.an estimate of water depth, width, and flow. J;1DOC-A\ENV,PR0120021ClearwaterlClw_dwsyeaMpro, doc City of Cleanvater NPDES Screening / Discharge Tracking Supplement June 27, 2002 Page 2 of 4 Task 3 - Field Screening If flowing water is present at an observation point, TBE will immediately collect one water sample directly or with a telescoping sampler. If the first sample exceeds Class III groundwater standards or if flowing water displays a color, odor, turbidity, sheen, etc. indicating the presence of non-stormwater discharges, a- 'second water sample 'will be collected within a 24 hour period but no sooner than 4 hours from the first sample. The samples will be collected in accordance with TBE's Florida Department of Environmental Protection (FDEP) approved Comprehensive Quality Assurance Plan and NPDES sampling guidelines. The technician will record a description of color, odor, turbidity, the presence of an oil sheen or'surface scum as well as any other relevant observations regarding the potential presence on non-storm water discharges. Each sample will then be labeled with a sample number corresponding to the site ID. The samples will then be screened with a Hach DR 12010 meter to provide an on-site estimate of pH, total chlorine, total copper, total phenol, detergents (or surfactants), and turbidity. Results will be recorded on field logs along with the sample date/time and screening date/time. '. ' Task 4 - Illicit Discharge Review The field technician will record any obvious industrial activities near outfalls with suspected illicit discharges. The technician will then attempt to trace the source of suspected illicit discharges by considering the nature of observed discharges, drainage patterns for the area, non-documented connections to the system, and surrounding land use. This task will include a "common-sense" approach and will not be expanded to include any smoke testing or pipe videotaping. City staff will be responsible for eliminating illicit discharge connections. Task 5 - Reporting TBE will provide the City monthly updates of sampling progress and findings - including field logs, laboratory analysis results, an updated drainage system map and recommended areas for additional investigation. J:1DOC-AIENV.PRO120021CIeanvatcr\Clw dkvsyenr4pro.doc City of Clearwater NPDES Screening / Discharge Tracking Supplement June 27, 2002 Page 3 of 4 3. PROJECT GOALS To satisfy NPDES Part II Dry Weather Screening requirements 4. BUDGET Work will be completed on a not to exceed basis with the following maximum upset limits. It is anticipated that actual field work can be completed in fewer man-hours than shown if no unforeseen, circumstances are encountered. TBE Labor .............................................................:......................................$18,648 Senior Field Technician (est. $19.50 x 2.96 x 250 hrs) Project Manager (est. $57.00 x 2.96 x 25 hrs) Field Operating Costs ($5/hr x est.150 hrs/yr) ....................................................$750. (including field van and sampling equipment). Direct Costs Other (copies, printing) ..............................................................:..........$ 100 TOTAL (Not to Exceed) $19,495 A maximum fee of $ 19,498 has been established for this project 5: SCHEDULE As noted in the scope of work, field activities will be conducted during dry weather periods only Consequently, the schedule will be largely dictated by the weather. Project will be complete by September 2002. 6. TBE STAFF ASSIGNMENTS Project Manager - Steven P. Howarth, PE 431-1545 Senior Field Technician -- Dana Kress 7. CORRESPONDENCE/REPORTING PROCEDURES Correspondence shall be sent to Terry Finch. Copies of all correspondence shall be sent to Mike Quillen, PE, City Engineer. J;1DOC-AIENV.PR0120021Clcinvatcr\Clw_d\vsyear4pro.doc j City of Clearwater NPDES Screening / Discharge Tracking Supplement June 27, 2002 Page 4 of 4. 8. '",INVOICING/FUNDING PROCEDURES The budget lbr this work is a maximum of $19,498 based on actual time and direct reimbursable costs expended. Invoicing Method A, Cost Times Multiplier shall be used. City Invoicing Code: 315-96130-561200-539.000 9. SPECIAL CONSIDERATIONS 1. Field technicians shall be 40 hour OSHA certified including confined-space training. 2. For purposes of this proposal, it is assumed that all samples can be collected directly or with' a telescoping sampler. If a boat team is required to collect a sample, alternate pricing will be provided. 10. QA/QC I hereby certify as a licensed Professional Engineer, registered in accordance with Florida . Statute 471 (481), that the above project's site and/or construction plans, to the best of my knowledge, information and belief, will meet all applicable design criteria specified by City municipal ordinance, State, and Federal established standards. I understand that it is my responsibility as the project's Professional Engireer to perform a quality assurance review of these submitted plans. PREPARED BY: CITY TBE Michael D. Quillen, PE Richard T. Doyle, AICP, PE Director of Engineering Senior Vice President Date ? tDate if ?- J:IDOC-AlLNV.PROI20021Clcarwater\Clw-dwsycar4pro.doc Clearwater City Commission Agenda Cover Memorandum Work session Itom #: Final Agonda Item # Mooting Date: 09/19/02 SUBJECT/RECOMMENDATION: Award a contract for the ODOR CONTROL IMPLEMENTATION AT EAST AWT FACILITY (01-0059-UT) to Wharton-Smith, Inc., of Lake Monroe, Florida for the sum of $107,000 which Is the lowest responsible bid received in accordance with the plans and specifications, o and that the appropriate officials be authorized to execute same. SUMMARY: • The purpose of this contract is to install odor control equipment, including necessary plant modifications, at the East AWT Facility located at 3141 Gulf-to-Bay Blvd. • The equipment to be installed is being purchased by the City prior to construction through a "piggy-back" contract with the City of Panama City Beach, Florida. The purchase of the equipment from US Filter was approved at the August 22, 2002, Commission Meeting. • The project will help to eliminate unpleasant odors generated by normal operations at the East AWT Facility. • Sufficient budget is available in the '02 Water & Sewer Revenue Bond Construction Fund project WPC Master Plan Phase II, 343-96683. • Work will commence upon award and execution of the contract and completion is anticipated by December 31, 2002. • A copy of the contract documents is available in the City Clerk's office for review. Reviewed by: Legal a Info Srvc Budget ;,a Public Works Purchasln : e DCMIACM Risk Mgmt N/A Finance Originating Dept:.7 N/A Public Works Admir L. Murrin .-tr User Dept. p? Public Utilities r N/A I Attachments Costs: ` Total $107,000.00 Current FY Submitted by: City Manager None Printed on rocyclod paper Appropriatlon Code: 343-96683-562800-535-000 Odor Control Implementation at East A W7 Facility Funding Source: Cl X OP Other Rev. 2198 Clearwater City Commission Agenda Cover Memorandum Worksession Item #: Final Agenda Item # Meeting Date: L SUBJECTIRECOMMENDATION: Approve construction authorization for the new Main Library to Turner Construction Company, 500 N. Westshore Blvd., Tampa, FL in an amount not to exceed $5,024,690, ® and that the appropriato oiftclals be authorized to execute same. SUMMARY: This construction authorization for $5,024,690 will allow Turner Construction Company to commence the next phase of the new Main Library project. Staff will submit another agenda item authorizing the balance of the construction budget ($14;532,915 less Turner's construction, management fees of $1,560,100 and less Construction Authorizations #1, #2, and #3 totaling $9,227,194) when the GMP (guaranteed maximum price) contract is finalized with Turner Construction Company. Construction Budget Turner's Fees , (7101) Construction Authorization #1 (4102) Construction Authorization #2 (7102} Construction Authorization #3 (current, 9102) Total Remaining to Authorize $14,532,915 ($1,560,100) ($1,466,426) ($2,736,078) X51024.690) $3,745,621 Revlowod by: Legal Budget Purchasing Risk Mgmt X Info Srvc x r Public Works DCMIACM / Other _x Submitted by, lziq Clty Manager .'soplipp-4 Ao-?? -Ua.lntnd on mvcled pacer Originating Dept: Library/John Szabo Y5 User Dept. Library Attachments IS Done Costs Total $5,024,690 Funding source: Current CI FY OP Other ation Code: 348-93523 Rev. 2198 1 ' t (guaranteed maximum price) contract in January 2003. The bid packages included in this final amount are primarily Interior finishes (drywall, light fixtures, flooring; cabinetry, etc). Funding from Clearwater Library Foundation's Main Library Capital Campaign will allow this final authorization to be approved. The Foundation's portion of the $14,532,915 construction budget is $3,669,600. The difference between their campaign goal of $5,000,000 and the $3,669,600 for construction is their portion of the furnishings and equipment budget. The State of Florida, Department of Management Services, the City's project manager, has approved this authorization'. , S Clearwater City Commission Worksesslon Item M Agenda Cover Memorandum Final Agenda Item # Meeting Date: 09119102 SUBJECT/RECOMMENDATION: Award a contract to Identitech, Inc., Melbourne, FL in the amount of $117,000.00, for the development of an Electronic Agenda Management System for the City Clerk's Department, as provided by Code Section 2.564(1)(b), sole source, ® , and that the appropriate officials be authorized to execute same. SUMMARY: + Identitech, Inc. is the provider of the City's current imaging system. This product will work in conjunction with the imaging system and is therefore, a sole source purchase. + The City's current agenda planning process is manual in nature. • The labor-intensive process requires handling the original documents several times in producing the meeting agenda package. + Excessive paper handling promotes the opportunity for errors and higher costs. + Identitech, Inc. has proposed developing a comprehensive electronic agenda management system that will enable the City of Clearwater to streamline the process of creating agenda items, getting them approved using an advanced workflow function, and then managing them through the City Clerk's office. + It is expected that this system will reduce the time for agenda items to work their way through the City Clerk's office and Senior Management by seven days. • This project will result in improved quality and reliability of the City's Agenda Management processes and will benefit all City departments. + Terms of the contract provide for the development and testing of this system from October 14, 2002 through January 21, 2003 with a Go Live date of February 12, 2003. • Funding is available in capital project 315-94753, Integrated Document Management System, to provide funds for this contract. • A copy of the Statement of Work is available for review in the City Clerk Department Reviewed by, Legal Budget Purchasing Risk Mgmt NIA Finance NIA Info Tech Public Works Other Sabmittod by: or City Manager ?U 44-4-? Originating Dept: City Clerk User Dept.: Attachments: X None Costa Total $117,000 Current FY $0.00 Funding Source: CIP 315-94753x OP Other Clearwater City Commission Agenda Cover Memorandum CAI rinzl Agenda Item !1 a Meeting Date: 09119102 SUBJECT/RECOMMENDATION: Authorize an increase of $50,000 to the monetary limit on the contract with the firm of Rogers Towers Bailey Jones & Gay, P.A. for outside counsel services related to representation in Granite State Outdoor Advertising v. City of Clearwater, to cover costs of appeal proceedings. and that the appropriate officials be authorized to execute same. SUMMARY: + The City has been involved in litigation relating to billboard amortization provisions of its Land Development Code. e The City has obtained partial Summary Judgment in its favor in this case. + The cost'for the planning consultant used in this case was higher than expected, resulting in a deficit of approximately $48,000 in the amount previously budgeted for costs. Granite State Outdoor Advertising has appealed the court's order to the 11"' Circuit Court of Appeals. + A Third Quarter budget amendment will provide the transfer of $50,000 to the,Legal Department Budget from the unappropriated retained earnings of the General Fund. t Reviewed by: Original n ? t: Costs $50,000 Legal Info Tech NA Legal Total Budget Public Works NA User Dept. Funding Source: $50,000 Purchasing NA DCM/ACM NA cy"'°l lonpi Y?'""'al Current Fiscal Year Risk Mgmt NA Other NA Attachments O?w rari"K x mnri Appropriation Code: Submitted by: ? None 010.09600-530100-514-000 City Attome Printed on recycled mver Rev. V98 Third Quarter Budget Review 9/11/02 Fiscal 2001-02 City Manager's Transmittal Memorandum TO: Mayor and City Commission FROM: Bill Horne, City Manager - aI Revised 15 GL v?_ COPIES: Garry Brumback, Assistant City Manager Ralph Stone, Assistant City Manager Department Directors SUBJECT: Third Quarter Budget Review - Amended City Manager's Annual Budget Report DATE: September 11, 2002 Attached is the Third Quarter Budget Review in accordance with the City Code of Ordinances. The report is based on nine. months of activity (October; 2001 through June, 2002) in this fiscal year, It also includes significant Commission action from July and August 2002. The report comments on major variances, as well as document, all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund expenditure amendments reflect a net increase of $101,100 at third quarter. This increase reflects expenditures for the allocation of $50,000 of retained earnings to provide funding for a consultant for union contract negotiations, $50,000 to support outside counsel services for the outdoor advertising contract, $15,000 (from City Manager's Flexibility Fund) for Traffic Speed Boards and a $3,620 increase to replace damaged Parks & Recreation equipment. These increases are offset by the return of $5,820 from a special program project and the $11,700 expenditure decrease due to the end of the obligation for rental payments for Jolley Trolley. With anticipated increases in General Fund revenues totaling $487,670, the result is a net transfer of $386,570 to retained earnings. General Fund Reserves - In order to ensure adequate reserves, the City Commission's policy reflects that General Fund unappropriated retained earnings of 8.5% of the City's budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. Taking into consideration the $2 million loan from General Fund retained earnings to the Parking Fund for the Seashell Parking Lot (approved 7118102), the estimated General Fund reserves at third quarter are approximately $9.4 million, or 10.7% of the current year's General Fund budget, exceeding our reserve policy by gust under $2 million. Third Quarter Budget Review Revised 9111102 Fiscal 2001-02 City Manager's Transmittal The significant amendments to other City Operating Funds are as follows: Water and Sewer Fund The only amendment to the Water and Sewer Fund recognizes a decrease of $2,025,000 in debt service for bonds due to the timing of issuance of the bonds. Stormwater Fund The only significant amendments to the Stormwater Fund are due to the timing of the issuance of the bonds. The amendments recognize a decrease in anticipated revenues of $120,000 of cash pool interest earnings, which is more than offset by a decrease of $1,200,000 of debt service for bonds. Gas Fund As a result of the relatively mild winter along with new subdivision accounts coming on line later in the year than expected, the third quarter amendments to the Gas Fund recognize a reduction in anticipated revenues of $571,240. Budgeted expenditures are reduced approximately $407,000 to allow for this reduction in receipts. Solid Waste Fund Solid Waste revenues continue to reflect a strong revenue position at third quarter. Amendments include increases in commercial revenues and increases in rentals and sales of compactors for a total of $145,000. Amendments to expenditures of $42,000 are due to increased dump fees due to increased volume of pick-ups. The increase in revenues more than offsets the increase in operating expenditures. Recycling Fund The Recycling Fund amendments primarily reflect increases due to an increase in the market prices for cardboard and newspaper. Expenditure amendments recognize increases in the cost of purchasing commodities from adjacent cities and savings in garage charges, equipment service and repairs, and supplies and materials. The increase in revenues more than offsets the increase in operating expenditures. Parking-Fund Third quarter amendments reflect the allocation of $48,540 for an updated parking demand analysis for Pelican Walk parking garage (approved 7118102), and the allocation of $6 million to a capital project for Seashell Parking Lot (approved 8122102). Current year revenues offset the demand analysis expenditure. The Seashell Parking Lot expenditures are provided from $4 million of loan proceeds ($2 million from the General Fund and $2 million from the Central Insurance Fund) and $2 million of unappropriated retained earnings of the Parking Fund. Administrative Services Fund The. only amendment to the Administrative Services Fund reflects the transfer of $6,330 from the capital improvement program for Network Infrastructure & Server Upgrade, which is complete and being closed. r'? '. Third Quarter Budget Review 9/11/02 Fiscal 2001-02 City Manager's Transinitial Revised Canital Improvement Fund The amendments to the Capital Improvement Fund total a net increase of $4,943,434. The City Commission has previously approved most of the capital improvement project budget increases. These amendments are outlined on page 18 of this report. The most significant of these recognizes the $6 million composed of retained earnings of the .parking fund and loans from the General Fund and the Central Insurance Fund for the Seashell Parking Lot approved by the City Commission on August 22, 2002. The significant amendments that have not been previously approved by the Commission include the allocation of $198,650 of Fire Department operating savings to partially fund land purchase for the Northwest Fire Station, the allocation of $411,787 of bond proceeds received in excess of estimates to the WPC R&R project, the transfer of $43,900 of debt savings in the Development Services operating budget to the, Tidemark project to fund the cash purchases in the next fiscal year, the transfer of $30,000 of operating savings of the City Clerk Department to the Integrated Document Management System project to fund the programming of the electronic agenda, and $30,000 for Traffic Speed Boards representing $15,000 of operating savings of the Police Department and a $15,000 from the City Manager's Flexibility Fund. Special Program Fund The amendments to the Special Program Fund total a net increase of $2,240,155. The most significant amendments include the recognition of revenues from the Department of Justice for COPS Technology totaling $748,350 and for a Local Law Enforcement Block Grant totaling 203,782; recognition of revenues for Police outside duty services totaling $180,205; revenues collected from special events totaling $285,763; and the establishment of a project for Mediterranean Village funded by the Community Redevelopment Agency and the Balk Company totaling $277,330. If you have any further questions, or would like additional detail, I would be pleased to discuss this quarterly review and my recommended amendments with you. Revised 9-11.02 CITY OF CLEARWATER THIRD QUARTER SUMMARY 2001102 FY 01102 Amended Third Third Third Adopted Previous Quarter Quarter Quarter Amended Description Budget Quarter Projected Actual Variance % Adjustment Budget Genelp(F,pnd: Revenues 88,309,640 88,816,650 67,223,095 67,676,494 453,399 1% 101,100 88,917,750 Expenditures 88,309,640 88,816,650 67,391,393 64,298,375 3,093,018 5% 101,100 88,917,750 ulity urlds. Wad & Sewer Fund Revenues 44,760,020 45,369,020 29,313,378 29,669,424 356,046 1% 0 45,369,020 Expenditures 44,760,020 45,369,020 35,303,226 32,019,150 3,284,076 9% -2,025,000 43,344,020 Storrnwater Fund Revenues 5,646,780 7,019,890 5,608,195 4,948,219 -659,976 -12% -120,000 6,899,890 Expenditures 5,646,780 6,601,630 5,369,882 3,890,505 1,479,377 28% -1,200,000 5,401,630 Gas-Fund Revenues 28,384,970 29,789,140 22,356,579 21,763,791 -592,788 -3% -671,240 29,117,900 Expenditures 27,168,920 27,688,860 21,256,943 20,466,198 790,745 4% -406,990 27,281,870 EgIld Waste FunQ Revenues 15,817,300 16,121,000 12,168,003 12,410,265 242,262 2% 145,000 16,266,000 Expenditures 15,812,190 15,908,640 12,008,103 11,491,652 516,451 4% 42,000 15,950,640 Recycling Fund Revenues 2,357,140 2,214,800 1,625,517 1,646,386 20,869 1% 43,000 2,257,800 Expenditures 2,357,140 2,214,600 1,669,096 1,643,073 26,023 2% 34,000 2,248,800 Enteryda EUnds: Marine & aviation Fund Revenues 3,372,530 3,372,530 2,300,670 2,161,601 -139,069 -8% 0 3,372,530 Expenditures i 3,352,250 3,352,250 2,642,035 2,528,846 113,189 4% 0 3,352,250 Park ng-Fund Revenues • 4,204,720 4,423,920 2,923,854 3,119,584 195,730 7% 6,000,000 10,423,920 Expenditures 3,119,220 3,494,120 2,799,899 2,540,324 259,575 9% 6,048,540 9,542,660 Harborvlew Canter Revenues 2,396,670 2,396,670 1,842,176 1,736,789 -105,387 -6% 0 2,396,670 Expenditures Infernal Service Funds: 2,396,670 2,396,670 1,803,769 1,440,638 363,131 20% 0 2,396,670 GenarA1 Services Fund Revenues 3,240,040 3,240,040 2,242,158 2,187,477 -54,681 -2% 0 3,240,040 Expenditures 6dministrative Sgrylges 3,222,950 3,222,950 2,466,133 2,305,406 160,727 7% 0 3,222,950 Revenues 8,066,680 8,154,610 5,785,414 5,732,652 -52,762 -1% -6,330 8,148,280 Expenditures 8,066,680 6,154,610 6,222,873 5,465,983 756,890 12% -6,330 8,148,280 Garage??d Revenues 8,983,680 9,018,680 6,659,858 6,712,753 52,895 1% 0 9,018,680 Expenditures 8,983,680 8,916,530 6,563,984 6,227,1184 336,800 5% 0 8,916,530 Revenues 14,353,620 14,654,300 10,741,345 10,595,273 -146,072 -1% 0 14,654,300 Expenditures 12,086,800 12,446,850 9,441,962 8,876,411 565,551 6% 0 12,446,850 • THIRD QUARTER REVIEW AMENDED CITY MANAGER'S FISCAL. YEAR 2001-02 REPORT PAGE # General Fund Operating Budget .................................................................................................................................... 3 Utility Fund Operating Budget ...................................................................................................................................... 9 Other Enterprise Funds Operating Budgets ................................................................................................................: 13 Internal Service Funds Operating Budgets .................................................................................................................. 15 ,. Capital Improvement Program Budget ........................................................................................................................ 18 ' Special Program Fund Budget.......... .................................................:......................................................................... 33 Special Development Funds ......................................................................................................................................... 44, Administrative Change Orders ................................ ........................... 'i7 Ordinances .................................................................................................................................................................... 49 .. Third Quarter budgets were projected in the following manner: All department expenditure budgets have been established on a month-to-month basis so that projects identified in the report are not simply time percentages applied to annual budgets but rather department director's judgment of month•to-month expenditures. This technique was also used for revenue projections. The actual and projected data contained in this review represents nine months, October 1, 2001 through June 30, 2002. The adjustments, however, represent all data available at the time of the report, including action taken by the City Commission after June 30, 2002. Definitions associated with the operating funds information is presented as follows: Definitions: Original Budget, The budget as adopted by the City Commission on September 20, 2001 Third Quarter Projections Monthly budgets submitted by departments are based on prior year experience and unique circumstances. Third Quarter Actual Self-explanatory. Variance Difference between Third Quarter projected and Third Quarter actual. Variance % % of variance to Third Quarter projection. Adjustments Adjustments' which have been approved by the City Commission, made at the Manager's discretion, and/or adjustments proposed based on Third Quarter review. Amended Budget Adding the Original Budget and Adjustments. Amended Budget % Percentage change of amended budget to original budget. 1 i Capltai Improvement Projects , The amended 2001102 Capital Improvement Projects. budget report is submitted for the City Commission review. Ties review provides the. opportunity to analyze the status of all active projects and present formal amendments to the project I budget. The Capital Improvement and Special Program funds information is presented as follows: Defuaitions: Budget The budget as of October 1, 2001, which includes budgets from prior years which have not been completed. Amendment Amendments which have been approved by the City Commission. made,at the ° Manager's discretion, and/or adjustments proposed as a result of the, Third Quarter review. Revised Budget Adding columns one and two. ` Expenditure Self-explanatory. Encumbrance Outstanding contract or purchase order commitment. Available Balance Difference between revised budget and expenditure plus encumbrance. Status C - project is completed Amend Ref Reference number for description of amendment. 2 City of Clearwater General Fund Revenues Third Quarter Amendments FY 2001102 Property Taxes Telecommunications/ Sales Tax Franchise Fees Utility Taxes Licenses & Permits Fines, Forfeitures & Penalties Intergovernmental Charaes for Service Use & Sale of_CitY Increase/ Decrease Description By the end of July, basically all property tax revenues have been received for the fiscal year. The budget is adjusted to 303,000 reflect actual collections to date. The budget amendment reflects an increase In sales tax based on collections for the first ten months of the year. Although still shy of original expectations prior to September 11 th, it appears that sales tax revenues will still be within 44,770 98% of the original adopted budget. Franchise fee revenue are anticipated to be approximately as budgeted for the year. No amendments are proposed at this time. Utility tax revenue reflect an small increase in anticipated receipts from taxes collected on water, based upon collection 50,000 history through July. Licenses & Permits reflect a decrease in Occupational License receipts. This anticipated decrease Is easily offset (50,000) by anticipated increases In other General Fund revenues. Fines, Forfeitures & Penalties reflect an increase in court 145,760 fines, based on ten months of collections. The $108,177 negative variance in state revenues is primarily due to a timing variance in the receipt of state revenue sharing, and the $181,077 negative variance In county revenue is due to a timing variance in the receipt of Pinellas Library Coop funding. Although no changes are anticipated from these sources, the intergovernmental revenue category Is expected to reflect an overall Increase of $33,880 primarily 33,880 In the collection of mobile home license taxes. The budget amendment reflects decreases in Parks & Recreation program revenues due to a short summer and revisions of golf course agreements. These decreases are easily offset by anticipated increases In other General Fund (91,960) revenue categories. *'he budget amendment reflects increases due to insurance reimbursement, offsetting an Increase In the Parks & 3,620 Recreation Department operating budget. ® w.' City of Clearwater General Fund Revenges Third Quarter Amendments FY 2001102' Increaset Decrease Description Property Miscellaneous - No Amendment. The budget amendment reflects the receipt of approximately $33,600 of unanticipated refunds from other agencies. This also Includes a transfer of $15,000 from the Special Program Fund project 181-99804, City Manager's Flexibility Fund, to offset a like increase in the Police Department budget to fund Traffic Speed Boards. The net budget amendment Is Interfd Charges/Transfers 48,600 $48,600• The budget amendment reflects the additional anticipated revenues of $487,670, and operating savings of $11,700 for Jolley Trolley rental payments, plus the return of $5,820 from ` closed Special Program Project, Media Radios. These have been adjusted by the $50,000 appropriation of retained earnings for the Human Resources union negotiations consultant (approved 6/20/02), $50,000 to the Legal '. Department to support the billboard litigation (pending approval September 19, 2002), a $3,620 increase for replacement of damaged Parks & Recreation equipment, and the transfer of $15,000 to the PoliceTrafflc Speed Boards 'Transfer tot from t project netting a total return to General Fund Surplus of gurplus (386,570) ' $386,570 at third quarter. 101,100 ' City of Clearwater General Fund Expenditures Th ird Quarter Amendments FY 2001102 Increase/ Decrease Description The budget amendment reflects salary savings due to the timing of the replacement of the Senior Auditor City Auditor's Office (7,000) position. The budget amendment reflects a transfer of $43,900 of debt service savings to Capital Improvement project 315-94801, Tidemark Upgrade, for capital purchases In the next fiscal year. The net budget . Development Services 0 amendment is zero. The budget amendment reflects a transfer of . $72,360 of operating savings originally budgeted for the Tax Incentive Program to the Special Program project 181-99963, Economic Development Incentive Program, This preserves these incentive funds to carry forward into the next fiscal year. The net budget amendment Is Economic Development 0 zero. ' The budget amendment reflects a transfer of $40,000 of operating savings originally budgeted for professional services for the GASB implementation that ' have not yet been obligated, to a Special Program project 181-99899, GASB 34 Implementation. Due a delay in the need for these funds, this will make them available when the project moves forward. The not Finance 0 budget amendment is zero. The budget amendment recognizes the transfer of $30,000 of operating savings to capital project 315- 94753, Integrated Document Management System to fund the programming of the electronic agenda. The net CCi y CCl rk 0 budget amendment is zero. 5. • City of Clearwater General Fund Expenditures Third Quarter Amendments FY 2001102 Increase/ (Decrease) Description The budget amendment to the City Attorney's Office reflects the appropriation of $40,000 of "designated reserve" (approved 6120102) In the Non-Departmental program for outside legal services for on-going litigation. The Non-Departmental program budget reflects alike decrease. In addition, a $50,000 Increase Is proposed under the billboard litigation services contract pending approval by the City Commission on September 19, 2002. This will be funded from the allocation of General Legal 90,000 Fund retained earnings. The budget amendment reflects an Increase in personnel expenditures due to the inability to generate salary savings in a small department with no vacancies. The Increase Is offset by savings In the City Auditor's Office of Mananement & 2,000 Office operations. Budget The budget amendment reflects an Increase In personnel expenditures in the Pier 60 operation due to the inability to generate salary savings in a small department with no vacancies. The increase is offset by Pier 60 .51000 savings in the City Auditor's Office operations. The budget amendment to the Police Department recognizes the transfer of $30,000 to Capital Project 315. 91146, Traffic Speed Boards. $15,000 of these funds for this transfer are available operating savings within the Police Department Budget and the balance of $15,000 represents the funds transferred from the City Manager's Flexibility Fund (181-99804) noted in the General Fund revenue amendments. Other amendments reflect the transfer of operating savings within the Police Department to the following Special Program projects: $9,800 to 181-99312, Asset Forfeiture Fund 2000, $27,310 to 181-99348, LLEBG 2002, $50 to 181-99338, Target Corp. Law Enf. Grant, and $7,170 to 181-99326, LLEBG 2001 to provide matching funds for these programs. The net amendment to the Police of ce 15,000 Department Budget Is an Increase of $15,000. s? City of Clearwater General Fund Expenditures Third Quarter Amendments FY 2001/02 Increase/ (Decrease} Descrintlon The budget amendment to the Fire Department reflects $144,990 of savings due to delays in construction of the Northwest Fire Station and $53,660 ' of savings due to vacancies. These are offset by a transfer of $198,650 to the capital project 315-91237, Northwest Station, to provide funding toward the cost of purchasing land for the station. The net budget ' Fire 0 amendment Is zero. The budget amendment to the Parks and Recreation Department recognizes an Increase of $3,620 for the replacement of equipment damaged at the Clearwater' '. Jazz Festival. This is offset by a corresponding increase Parks and Recreation . 3,620 In insurance proceeds revenue. The budget amendment recognizes an Increase of $50,000 from unappropriated retained earnings of the General Fund to fund a consultant for union contract Human Resources 50,000 negotiations, approved by the Commission on 6120/02. Non-Departmental The budget amendment to the Non-Departmental program recognizes an allocation of $40,000 from the "designated reserve" for outside counsel for the Legal (40,000) Department, approved 6120102. The budget amendment reflects a decrease of $11,700 in rental payments for the Jolley Trolley at (11,700) Pellr.an Walk, which Is no longer a City obligation. Transfers to (from) Other Funds The budget amendment reflects the return of . revenue from Special Program project 181-99989, (5,820) Media Radios, when it was closed at first quarter. Non-Departmental (57,520) Net Fund Amendment 101,100 . 7s GENERAL FUND THIRD QUARTER REVIEW For Nine Month Period of October 1, 2001-Juno 30, 2002 2001102 2001102 MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended Budget Projection Actual Variance % Amendment Budget Property Taxes 28,115,300 27,413,000 27,672,302 259,302 1% 303,000 28,418,300 Telecommunications/Sales Texas 12,850,000 8,566,664 8,492,822 (73,842) -1% 44,770 12,894,770 Franchise Foos 7,101,010 4,359,717 4,590,408 230,691 5% 0 7,101,010 Utility Taxes 10,509,050 6,505,839 6,846,895 341,056 5% 50,000 10,559,050 Licenses & Permits 3,182,360 1,776,773 1,672,831 (103,942) -6% -50,000 3,132,360 Fines, Forfeitures, & Penalties ,1,525,880 1,026,915 1,172,203 145,288 14% 145,760 1,671,640 Intergovernmental Federal 527,790 253,656 500,312 246,656 97% 0 527,790, State 2,932,160 1,956,622 1,848,445 (108,177) -6% 33,680 2,966,040 CountylOther 5,957,110 4,046,050 3,864,973 (181,077) -4% 0 5,957,110 Charges for Service 1,988,060 1,343,369 1,251,350 (92,019) -7% -91,960 1,896,100 Use & Sale of City Property 1,255,440 945,234 958,346 13,112 1% 3,620 1,259,060 Miscellaneous Revenues 322,620 200,729 168,056 (40,673) -19% 0 322,620 Interfund Charges & Transfer 11,784,530 8,820,527 8,637,554 (182,973) -2% 48,600 11,833,130 Operating Revenues 68,051,310 67,223,095 67,676,494 453,399 1% 487,670 88,538,980 Transfer (to) from Surplus 765,340 0 0 0 We (386,570) 378,770 Total Revenues 88,816,650 07,223,095 67,676,494 453,399 1% 101,100 88,917,750 General Eur? 1=nnenditVre3 City Commission 253,780 188,956 163,443 25,513 14% 0 253,780 City Manager's Office 783,380 608,825 572,986 35,839 6% 0 783,380 Development Services 3,163,860 2,397,610 2,264,144 133,466 6% 0 3,163,860 Economic Development 1,466,470 1,098,410 992,004 106,406 10% 0 1,466,470 Human Relations 488,430 400,872 346,226 54,646 14% 0 488,430 Office of Management & Budget' 267,020 199,634 201,102 (1,468) -1% 2,000 269,020 City Auditors Office 121,600 90,600 68,728 21,872 24% -7,000 114,600 Public Communications .895,400 664,109 524,227 139,882 21% 0 895,400 Legal, 1,347,120 1,021,014 1,020,148 866 0% 90,000 1,437,120 City Clark 1,293,480 967,049 012,152 154,897 16% 0 1,293,460 Finance 1,923,780 1,360,136 1,346,275 13,861 1% 0 1,923,780 Human Resources 1,146,530 868,919 835,677 33,242 4% 50,000 1,198,530 Police 27,884,330 20,911,820 19,867,681 1,044,139 5% 15,000 27,899,330 Fire 15,486,390 11,983,344 11,611,699 371,645 3% 0 15,405,390 Planning 1,025,830 757,010 689,678 67,332 9% 0 1,025,830 Parks & Recreation 14,745,550 11,049,467 10,584,874 464,593 4% 3,620 14,749,170 Library 4,541,310 3,542,903 3,496,837 46,066 1% 0 4,541,310 Pier 60 327,990 250,865 255,904 (5,039) -2% 5,000 332,990 Sailing Center 179,400 134,105 132,068 2,037 2% 0 179,400 Public Works Administration 8,354,240 6,292,398 5,903,647 388,751 6% 0 8,354,240 Non-Departmental 3,118,700 2,603,347 2,608,874 (5,527) 0% -57,520 3,061,240 Unallocated Surplus - Total Expenditures 68,818,650 67,391,393 64,298,375 3,093,018 5% 101,100 88,917,750 8 i 1, City of Clearwater Utility Funds Third Quarter Amendments FY 2001102 Increase/ (Decrease) Description At -third arter. Water & Sewer u anticipated r Wa r& Sew r Fund exceed anticil2gigd expenditures by, Y 2001/02, No revenue amendments are proposed for the Water & Revenues: 0 Sewer Fund at third quarter. Expenditure amendments for the Water & Sewer Fund reflect a decrease of $2,025,000 in debt service for bonds due to Expenditures: (2,025,000) the timing of issuance of the bonds. At "duarter. rt Storm water Fund anticipated revenues exceed Storrnwater Fund anticipated expenditures b $1.498,260 2001/02, Revenue amendments reflect a $120,000 decrease in anticipated cash pool interest earnings due to the timing of bond Revenues: (120,000) expenditures. Third quarter amendments reflect a decrease of $1,200,000 In principal and interest for the bonds due to the timing of the Issuance of the bonds. Several line item adjustments that offset each other are also reflected. Operating savings are being used to fund a vehicle for site inspections and dump costs to Expenditures: (1,200,000) . eliminate accumulated sweeping debris. At third u rt r Gas and anticipated rev ues exceed anticipated x enditures b approximately $1,836,030 for FY Gas Fund 2001/Q2. Budget amendments to Gas revenues reflect decreases of $1,122,440 in sales revenues and $7,230 in other revenues due to a warm winter season along with new subdivision accounts coming on line later In the year than expected, and Increases totaling $458,430 primarily for installation charges and weather Revenues: (671,240) adjustments. The net revenue decrease is $671,240. Third quarter expenditure amendments include a decrease of $1,040,580 in Administration & Supply primarily due to reduced LP sales because of a mild winter and new accounts coming on line later than expected; an increase of $514,170 In Marketing & Sales due to Incentives to contractors for bringing in new accounts plus additional appliance sales; an Increase of $106,280 in North Area Gas Operations due primarily to resale of installation materials for new customers plus the resurfacing of a parking lot; and an Increase of $13,140 to South Area Gas Operations for small operating cost Increases due primarily to additional materials for resale. The overall net decrease to Gas Expenditures: (406,990) Fund Expenditures is $406,990. City of Clearwater Utility Funds Third Quarter Amendments . FY 200'1102 Increase/ Decrease Description MthUsquortu, Solid Wat @n_tlclr)Qted rv e Solid Agate Fund anticlpated expenditures by $315.360 for FY 2001102, Budget amendments to Solid Waste revenues reflect increases of $120,000 due to Increases In commercial pick-ups for regular dumpsters and roll-off services, and $25,000 for Increased rentals of compactors to businesses and multi-family Revenues: 145,000 complexes, for a net budget increase of $145,000. Third quarter budget amendments reflect $42,000 for Increased dump fees due to the Increased volume of residential pick-ups. These expenditure increases are offset by Increases Expenditures: 42,000 In Solid Waste revenues. At third quarter. Recycling Fund anticipated revenues exceed anticipated expenditures by approximately $9,000 for a Recyclingirund 2Q01/02, The Budget amendments to Recycling revenues reflect an increase of $43,000 due to an Increase in the market prices for Revenues: 43,000 cardboard and newspaper. Budget amendments reflect Increases of $57,000 for the cost of purchasing commodities from adjacent cities and $2,000 for multi-family vehlcle garage charges. These are offset by savings In the residential and multi-family program's of $9,600 in garage charges, $9,000 In other equipment service and repairs, and $6,400 In operating supplies and materials. The net budget Expenditures 34,000 Increase Is $34,000, which is offset by the Increase In revenues. 10 UTILITY FUNDS THIRD QUARTER REVIEW For the Nine Mont h Period of October 1, 2001 to June 30, 2002 2001102 2001!02 MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended Budget Projection Actual Variance % Amendment Budget 269gr d Sewer F " g ga eve Operating Revenues: n es Water Revenue 17,553,000 13,164,750 13,185,942 -21,192 0% 0 17,553,000 Sewer Revenue 17,580,000 13,185,000 13,497,016 -312,016 -2% 0 17,580,000 Reclaimed Water 260,000 195,003 274,953 -79,950_ 41% 0 260,000 Total Operating Revenue 35,393,000 26,544,753 26,957,911 - 413,158 2% 0 ? 35.393.000 Other Operating Other Revenue Other Financing Sources Operating Revenues Transfer from Surplus Total Revenues w ExmndltuEes Public Utlliles Administration 621,750 395,278 402,542 -7,264 -2% 0 521,750 Wastewater Collection 5,460,610 4,720,800 4,417,865 302,935 6% 0 5,460,610 Water Distribution 7,875,890 6,148,471 5,918,742 229,729 4% 0 7,875,890 Water Supply 10,315,550 7,750,033 7,026,061 723,972 9% 0 10,315,550 Reclaimed Water 272,800 210,114 180,764 29,350 14% 0 272,600 Water Pollution Control 12,611,960 9,699,285 9,257,371 441,914 5% 0 12,611,960 Nan-Oepartmentat 8.310.660 6,379,245 4,815,805 1,563.440 25% -2,025,000 6,265,660 Total Expenditures PR 45,369,020 1P 35,303,226 M CIA 32,019,150 ?, ••I I 3,284,076 ???ih 9% -2,025,000 w11??Iq 43,344,020 Stormwat,IU1111ty Revenues Operating Revenues: Stormwaler Revenua 6,536,110 5,243.607 4,760,649 -482958 -9% 0 6,536,110 Total Operating Revenue 6.536,110 5,243,607 4.760,649 -482,958 -9% 0 6,536,110 Other Revenue 476,780 357,588 180,570 -177,018 -50% -120,000 356,780 Other Financing Sources 7,000 7,000 7,000 0 0% 0 7,000 Operating Revenues 7,019,890 5,608,195 4,948,219 .659,976 .12% -120,000 8,899,890 Transfer from Surplus - 0 nla 0 Total Revenues 7,019,890 5,608,195 4,948,219 -659,976 -12% -120,000 6,899,890 §lQrmVj(grylllity Expendltures StormwraterUtility 4,147,060 3,207,483 2,010,198 297,285 9% 0 4,147,080 Stormwater Managoment 2,454,570 2,162,399 980,307 1,182,092 55% -1,200,000 1,254,570 Total Expenditures 6,601,630 5,369,882 3,890,505 1,479,377 28% -1,200,000 5,401,630 Q??url?Reyvrlue Operating Revenues: Sales 22,323,440 17,432,940 16,706,663 -726,277 -4% -1,122,440 21,201,000 Total Operating Revenue - 22,323,440 17.432.940 '16,706,663 -726,277 -4% -1„122,440 21,201,000 Other Operating 4,269,980 3,180,937 3,490,468 309,531 10% 458,430 4.728.410 OtherRevenuo 2,195,720 1,742,702 1,566,664 -176,038 -10% -7,230 2,188,490 Other Financing Sources 1,000,000 0 0 0 rva 0 1,000,000 Operating Revenues 29,789,140 22,356,579 21,763,791 -592,788 -3% -671,240 29,517,900 Total Revenues 29,789,140 22,356,579 21,763,791 -592,786 -3% -671,240 29,117,900 Sias Fund Exoenditures Administration 6 Supply 18,148,740 13,533,182 12,533,298 999,884 7% -1,040,580 17,108,160 South Area Gas Operatlons 5,190,170 4,382,907 4,241,185 141,722 3% 13,140 5,203,310 North Area Gas Operakos 2,241,590 1,792,512 1,796,708 -4,196 0% 106,280 2,347,870 Marketing d, Sales 2,108,360 1,548,342 1,895,007 -346,665 -22% 514,170 2,622,530 Total Expenditures 27,608,860 21,256,943 20,466,198 790,745 4% .406,990 27,261,870 11 1,040,000 779,994 947,560 -167,566 -21% 0 1,040,000 2,435,500 1,827,387 1,595,471 231,916 13% 0 2,436,500 UTILITY FUNDS THIRD QUARTER REVIEW For the Nine Month Period of October 1, 2001 to June 30, 2002 2001102 2001102 MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended Bud of Projection Actual Variance % Amendment Bud at Solid Waste Royenuos Operating Revenues: 15,455,300 11,639,300 11,819,515 180,215 2% 120,000 15,575,300 Total Operating Revenue 15,455,300 11,639,300 11,819,515 - 180,215 2% 120,000 15,575,300 Other Operating Revenue 102,000 80,250. 83,373 3,123 4% 0 102,000 Other Revenue 563,700 448,453 506,608 58,355 13% 25,000 588,700 Other Financing Sources 0 570 570 0 0 Operating Revenues 18,121,000 12,1680003 12,410,265 242,262 Z% 145,000 16,266,000 0 Total Revenues 16,121,000 12,168,005 12,410,265 242,262 2% 145,000 16,266,000 Solid Waste Expenditures Residential Collection 7,104,820 5,339,971 5,194,536 145,435 3% 42,000 7,146,820 Commercial Collection 6,027,160 4,590,317 4,338,723 251,594 6% 0 6,027,160 Transfer 1,153,760 897,528 868,347 29,181 3% 0 1,153,760 Container Maintenance 556,490 418,673 377,981 40,692 10% 0 556,490 Adminlslration 1,066,410 781,614 712,065 49,549 7% 0 1,066,410 Total Expenditures 15,908,640 12,008,103 11,491.652 516,451 4% 42,000 15,950,640 BeerclIng Revenues Operating Revenues: 1,408,050 1,058.530 1,062,768 4,238 0% 0 1,408,050 Total Operating Revenue 1,408,050 1,058,530 1,062,768 4,238 0% 0 1,408,050 Other Operating Revenue 806,750 566,987 583,618 16,631 3% 43,000 849,750 Other Revenue - 0 0 0 no 0 0 Operating Revenues 2,214,800 1,625,517 1,646,386 20,669 1% 43,000 2,257.800 Total Revenues 2,214,800 1,625,517 1,646,386 20,069 1% 43,000 2,257,800 Recycling Expenditures Residential 973,380 746,395 719,177 27,218 4% -12,000 961,380 Muitt•Famlly 480,160 365,013 365,185 -172 0% -1,000 479,160 Commercial 761,260 557,688 558,711 -1,023 0% 47,000 808,260 Total Expenditures 2,214,600 1,669,096 1,643,073 26,023 2% 34,000 2,248,800 12 City of Clearwater Other Enterprise Funds Third Quarter Amendments FY 2001/02 Increase/ bec ease Description At third c e& ieti n n anticipated d anticigated expel3ditures by $20.2-SO Ih?l ,flne,?I Aviation Fund I& No Marine & Aviation revenue amendments are proposed at third quarter. Fall receipts were slow, . especially for gas & oil safes, possibly as a rosult of the September 11 tragedy. Receipts have exceeded budgeted amounts for three of the last four months and are still expected to be approximately as budgeted for Revenues: 0 the year. No Marine & Aviation expenditure amendments are Expenditures: 0 proposed at third quarter. Parking Fund At ttlirdyuarter, Parking Fund anticipated revenues. gxcegd anti ginated gxpendltur_es by J881,2§,0 for FY 20 1 2 Revenue amendments reflect the use of $2,000,000 of retained earnings of the Parking Fund, $2,000,000 representing a loan from the Central Insurance Fund and $2,000,000 representing a loan from the General Revenues: 61000,000 Fund for the Seashell Parking Lot as approved 8/22102. Third quarter budget amendments reflect an increase of $48,540, which is offset by current year revenues, for the updated parking demand analysis for the Pelican Walk parking garage approved 7/18/02, and the transfer of $6,000,000 to capital project 315-92641, Expenditures: 6,048,540 Seashell Parking Lot, approved 8/22102. Harborview Fund At third auarter, Harbg dr Fund Uticipnted fgvenues Mgual anticipated expenditures for FY 20011,2, Harborview receipts are expected to be approximately as budgeted for the year. Event food & beverage receipts were less than anticipated due to slow business after September 11, but are now Revenues: 0 increasing. No expenditure amendments are proposed at third quarter. The 20% positive variance In program expenditures is primarily due to decreased purchases of goods for resale due to the slower sales at the Expenditures: 0 beginning of the fiscal year, 13 ENTERPRISE FUNDS THIRD QUARTER REVIEW For The Nine Month Period of October 1, 2001 - June 30, 2002 2001102 2001102 MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended Budget Projection Actual Variance % Amendment Budget Marino & Aviation Fund Operating Revenues: Sales 1,664,190 1,248,147 1,110,757 (137,390) -11% 0 1,664,190 Rentals 1,148,480 859.869 879,957 20,088 2% 0 1,146,480 Total Operating Revenue 2,810,670 2.108.016 1,990,714 117,3021 -6% 0 2,810,670 Other Revenue ' 256,860 192.654 170.8 87 (21,767) -11% 0 256.860 OperaUng Revenues 3.067,530 2,300,670 2.161,601 (139,069) -6% 0 3,067.530 Other Financing Sources Total Revenues 3.372,530 2,300,670 2,161,601 (139,069) -6% 0 3,372,530 Marine 3 Aviation Fund Expenditures Marine Department - - - 2,908,340 2,257,014 2,200,780 50,234 2% 0 2,900,340 Alrpark 443,910 385,021 322,066 62,955 16% 0 443,910 Total Expenditures 3,352,250 2,642,035 2,528,646 113,189 4% 0 3,352,250 Parking Fund Revenues . -.- Operating Revenues: Parking Receipts Total Operating Revenue Other Revenue Operating Revenues Other Financing Sources Total Revenues Parking Fund Expenditures Public Wks/Parking System Beach Guard Operations Total Expenditures 799 6% 0 31,931 11% 0 195,730 7% 0 _- 100% 195,730 7% 6,000,000 6,000,000 240,929 10% 6,048,540 18.646 5% 0 3,828, 720 9,017,420 Harborvlew Center Fund Revenues Operating Revenues; 2,218.000 1,663,506 1,558,021 (105,485 -8% 0 2,218,000 Total Operating Revenue 2,218,000 11583,505 1,558,021 (105,485) -8% 0 2,218.000 Other Financing Sources 178,670 178.670 178,708 98 na 0 178,670 Total Revenues 2,398,670 1,542,170 1,736,789 1105,3871 -6% 0 2,396,670 Total Revenues 2,3116,670 1,842,178 1,736,789 (105,387) .-6% 0 2,398,870 Herborviow Center Fund ExP4nditums Harborview Center Operations 2,398,670 1,803,769 1,440,638 363,131 20% 0 2,396,670 Total Expenditures 2,396,670 1,803,769 1,440,638 363,131 20% 0 2,396,870 3,828,100 2,641,389 2,805,188 3,028,100 2,641,389 2,805,188 376.620 282,465 314,396 354 3,119,5 2,968,880 2,420,703 2,179,774 525.240 379.196 360,550 14 City of Clearwater Third Quarter Amendments Internal Service Funds FY 2001102 Increase/ (Decreased Descri t?? ion At third quarter, anticipated revenues exceed anticipated expenditures by approximately $17,090 for General Sealces, FY 2001102. Revenues: 0 No General Services amendments are proposed at Expenditures: 0 third quarter. At third quarter, anticipated revenues equal ©oininistratiye Services anticipated expenditures for FY 2001102. Revenue amendments reflect a decrease in the use of retained earnings due to the return of remaining Revenues: (8,330) funding from the capital project below. Third quarter expenditure amendments reflect the return of $8,330 from Capital Improvement project 315- 94614, Network Infrastructure & Server Upgrade to Expenditures: (6,330) close the project. At third quarter, anticipated revenues exceed Garage Fund anticipated expenditures by $102,150 for FY 2001102. No revenue amendments are proposed at third Revenues: 0 quarter. Third quarter expenditure amendments reflect an increase in Radio Communications for equipment repairs, parts and training for preparing radios for reissue to departments. This Is offset by a decrease in Fleet Maintenance fuel costs. The net budget Expenditures:. 0 amendment Is zero. At third quarter, anticipated revenues exceed anticipated expenditures by approximately $2,207,450 Central Insurance for FY 2001102. No revenue amendments are proposed at third Revenues: 0 quarter. No expenditure amendments are proposed at third Expenditures: 0 quarter. 15 INTERNAL. SERVICE FUNDS THIRD QUARTER REVIEW For The Nine Month Period of October 1, 2001 - June 30, 2002 2001102 2001102 MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended Budget Pro action Actual Variance % Amendment Budget General Services Fund Revenues Operating Revenues: 2,949,540 2,212,158 2,164,309 47,849 -2% 0 2,949,540 Total Operating Revenue 2,949,540 2,212,158 2,164,309 47,849 •2% 0 2,949,540 Other Revenue Operating Revenues 23,168 0 Total Revenues 3,240,040 2,242,158 2,187,477 (54,681) -2% 0 3,240,040 General Services Fund Ex endllures Administration 295,070 217,811 144,359 Building & Maintenance 2,927,680 2,248,322 2,161,047 Total Expenditures 3,222,950 2,466,133 2,305,400 73,452 34% 0 295,070 87,275 4% 0 2,927,880 Administrative Services Revenues Operating Revenues: 50,000 37.503 38,048 545 1% 0 50.000 Total Operating Revenue 50,000 37,503 38,048 545 1% 0 50,000 Other Revenue 8,104.610 5,747,911 5,694,604 53,307 -1% 6,330 8,090,280 Operating Revenues 8,154,610 5,785,414 5,732,852 (52,762) -1% 16,330)_ 8,148,280 Total Revenues 8,154,610 5,785,414 5,732,652 (52,762) -1% (6,330) 0,148,280 Administrative Services Expenditures Information Technology Pub ComrNGraphics& Courier Clearwater Customer Service _ Total Expenditures Garage Fund Revenues _ Operating Revenues: 8,537,780 6,286,509 6,304,797 18,288 0% 0 8,537,780 Total Operating Revenue 0,537.780 6,286,509 6,304,797 18,288 0% 0 8,537,780 Other Revenue 480,9D0 373,349 407,956 34,807 9% 0 480.900 Operating Revenues 91018,680 8,659,858 6,712,753 52,895 1% 0 91058,680 Total Revenues 9,018,680 6,659,1358 6,712,753 52,895 1% 0 9,018,680 Garage Fund Expenditures Fleet Maintenance 8,574,820 6,299,749 6,018,178 281,573 496 (13,340) 8,581,520 Radio Communica dons 341,710 264,235 209,008 55,227 2156 13,300 355,010 Total Expenditures 8,916,530 6,563,954 6,227,184 336,600 5% 0 8,916,530 4,555,070 3,531,782 3,255,600 276,182 8% (6,330) 4,548,740 558,930 417,981 363,047 54,934 13% 0 558,930 3,040.810 2.273.110 1,847,336 425,774 19% D 3,040,610 16 r INTERNAL SERVICE FUNDS THIRD QUARTER REVIEW For The Nine Month Period of October 1, 2001 -.tune 30, 2002 :r 2001102 2001102 MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended Budget Pra ection Actual Varlance % Amendment Budget Central Insurance Funs! Revenues Operating Revenues: 1,529,170 1,182,370 1.002.423 179,947 .15% 0 1,529,170 Total Operating Revenue 1,529,170 1,182.370 1,002,423 179,947 -15% 0 1,529,170 Other Revenue 13,126,130 9,558,975 9.592,851 33,876 0% 13,125,130 ,. Op*mUng Revenues 14,654,300 10,741,145 10,595,273 146,072 -154 0 14,854,300 ' Total Revenues 14,654,300 • 10,741,345 10,593,273 (146,072) -154 0 14,654,300 res Expendltu Central Insurance Fund _ _ Flnanca/Rlsk Management 366,T70 272,541 255,014 17,527 6% 0 366,770 Hum ResourrislEmployee Benonts 291,600 238,032 228,692 9,340 4% 0 291,600 Non-Departmental 11,788,480 8,931,389 8,392,705 538,684 6% 0 11,788,480 Total Expenditures 12,446,850 9,441,962 8,676,411 565,551 6% 0 12,446,850 Clearwater, Florida CAPITAL IMPROVEMENT FUND Third Quarter Summary FY 2001-02 The amended 2001-02 Capital Improvement Program budget report is submitted for the City Commission's third quarter review. The net proposed amendment is a budget increase of $4,943,434. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Commission did not previously approve the following Capital Improvement Budget increases: ? Traffic Speed Boards - A budget increase of $30,000 represents a transfer from the operating budget of the Police Department. This will fund the purchase of three speed boards and twenty poles to be installed in selected neighborhoods for traffic calming purposes. ? Northwest Fire Station - A budget increase of $198,650 represents a transfer from the operating budget of s. the Fire Department. This will partially fund the land purchase for this project. ? !Integrated Document Management System - A budget increase of $30,000 represents a transfer from the operating budget of the City Clerk. This will fund the programming of the electronie agenda. ? . Tidemark Upgrade - A budget increase of $43,900 represents a transfer of debt savings from the operating budget of the Development Services Department. This will fund cash purchases in the next fiscal year. ? WPC R&R - A budget increase of $411,787.20 represents bond proceeds received in excess of estimates allocated to this project. All significant budget Increases that ham been previously approved by the Commission are listed below: Project Commission Front Line Engine Replacement 167,062 6120/02 Seashell Parking Lot 6,000,000 8122102 Stevenson Creek Estuary Restoration 175,000 8102102 Chlorine Handling/NE AWT 2,774,000 It/l/01 Clearwater Harbor Transmission Mains 698,353.99 4/20101 18 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2001102 Increase/ Amdml Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Traffic Speed Boards - NEW PROJECT 1 315.91146 30,000 To record a budget increase of $30,000 In General Fund revenue. This will be transferred from the Police Department and will fund the purchase of three speed boards and twenty poles to be installed In selected neighborhoods for traffic calming purposes. 30,000 Fire Apparatus Refurbishment 2 315-91213 (167,062) To record a budget transfer of $167,062 In General Fund revenue to project 91246, Front Line Engine Replacement. This was approved by the City Commission on June 20, 2002 for the purchase of a 2002 Pierce Enforcer engine, (167,062) 3 315-91237 Northwest Fire Station 198,650 To record a budget increase of $198,650 In General Fund revenue. This will be transferred from savings within the operating budget of the Fire Department. This will partially fund the land purchase for this project: 198,650 Front Line Engine Replacement • NEW PROJECT 4 316.91246 167,062 To record a budget transfer of $167,062 in General Fund revenue from project 91213, Fire Apparatus Refurbishment. This was approved by the City Commission on June 20, 2002 for the purchase of a 2002 Pierce Enforcer engine. 167,062 Gateway to the Beach - BUDGET AMENDMENT ONLY 5 348-92148 4,000 To record a budget increase of $4,000 In insurance claims proceeds. This is reimbursement for damages from an accident at the Round-About. 4,000 Street Resurfacing - CLOSE PROJECT 6 315.92260 (19,686) . To record budget transfers of $19,685.96 in Gas Tax (1,936,050) revenue and $1,936,050.48 In Road Millage to project 92266, Streets, Sidewalks & Bridges. This amendment was planned with the approval of the 2001/02 budget to combine the revenue all Into one project (92266) and broaden the scope to include sidewalks & bridges. (1,955,736) Streets, Sidewalks & Bridges 7 315-92266 19,686 To record budget transfers of $19,685.96 in Gas Tax 1,936,050 revenue and $1,936,050.48 in Road Millage from project 92260, Street Resurfacing, This amendment was planned with the approval of the 2001102 budget to combine the revenue all into one project (92266) and broaden the scope to Include sidewalks & bridges. 1,955,736 Seashell Parking Lot - NEW PROJECT 6 315-92641 To establish the project and record a budget Increase 6,000,000 of $6,000,000 In Parking Fund revenue. This was approved by the City Commission on August 22, 2002 with the approval of the Development Agreement with the Clearwater Seashell Resort. 6,000,000 Community Sports Complex Developrrwnt Construction - BUDGET AMENDMENT ONLY 9 315.92829 15,000 To record a budget increase of $15,000 in donation revenue, which has already been received from the Phlllles for reimbursement of geotechnical fees. 15,000 • denotes budget ONLY amendment 19 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2001102 Increaser Amdml Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Bayvlow Park - BUDGET AMENDMENT ONLY 10 315-93129 (1,726,875) To record a budget decrease of $1,726,875 in state grant revenue. The budget was inadvertently increased by this amount at 1st Quarter. The State will pay their portion of the property purchase directly to the seller, not through the City. (1,726,875) Glen Oaks Golf Course - CLOSE PROJECT 11 315-93240 (200,000) To record a budget transfer of $200,000 In Special Development Fund revenue to project 93253, Ross Norton Complex. This was discussed with the City Commission on August 8, 2002 when the agenda item for the design and permitting of Ross Norton Park was approved. To also approve a budget decrease of . '(100.000). $100,000 In Special Development Fund revenue which will be returned to the Special Development Fund for reapproprlation, (300,000) Ross Norton Complex 12 315.93253 200,000 To record a budget transfer of $200,000 in Special Development Fund revenue from project 93240, Glen Oaks Golf Course. This will provide the funding for the ' FF&E costs as discussed with the City Commission on August 8, 2002, 200,000 New Main Library - BUDGET AMENDMENT ONLY 13 315-93523 (12,680) To record a budget decrease of $12,680.44 In Interest earnings to reflect a correction In actual interest earnings in the project, (12,680) North Greenwood Library - BUDGET AMENDMENT ON LY 14 315-93525 50,000 To record a budget Increase of $50,000 In donation revenue from the Clearwater Library Foundation. This gift will be presented to the City Commission on September 5, 2002. 50,000 Motor Pool Refurbishment 15 315-94210 (1,479) To record a budget transfer of $1,478.66 In Garage f=und revenue to project 94510, City-wide Air Conditioning Replacement, This will fund unanticipated air conditioning work at the Garage Facility. (1,479) Air Conditioning - City-Wide Replacement , 16 315-94510 1,479 To record a budget transfer of $1,478.56 in Garage Fund revenue from project 94210, Motor Pool Refurbishment. This will fund unanticipated air conditioning work at the Garage Facility. 1,479 Painting of Facilities - BUDGET AMENDMENT ONLY 17 315-94517 (4,000) To record a budget decrease of $4,000 in General Fund revenue. At Mid Year, a budget amendment was approved that was Inadvertently $4,000 higher than the amount approved by the City Commission on the original agenda Item. (4,000) Integrated Document Management System 18 .315.94753 30,000 To record a budget Increase of $30,000 in General Fund revenue, which will be transferred from savings within the operating budget of the City Clerk. This will fund the programming of the electronic agenda. 30,000 • denotes budget ONLY amendment 20 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2001102 Increase! Amdmi Project (decrease) Transfer Nei Budget # Number Amount Amount Description- Amendment Utility BillingiCustomor Information System - BUDGET AMENDMENT.ONLY 19 315-94757 (1;471,069) ' To record a budget decrease of $1,471,069.10 in Lease Purchase revenue, which will be offset by like budget 1,471,069 ' Increase of $1,471,069.10 In Administrative Services revenue. This will allow correct the budget as originally approved by the City Commission. - Pier 60 Visitors Center - BUDGET AMENDMENT ONLY 20 315-94769 30,000' • To record a budget increase of $30,000 in donation revenue. This will recognize the revenue received from the Pinellas County Convention & Visitor's Bureau for the construction of the Visitors Center. 30,000 Tidemark 21 315-94801 43,900 To record a budget Increase of $43,900 In General Fund revenue, which will be transferred from savings within the operating budget of Development Services. This will fund cash purchases in the next fiscal year. 43,900 Enterprise Network PAalnt & Repair 22 . 315-94802 (80) To record a budget decrease of $79.66 in Lease Purchase revenue, as well as a budget transfer of (43) $42.90 In Administrative Services revenue to project 94813, Training Room Upgrade. The project is finished. (123) Training Room Upgrade 23 315-94813 To record budget transfers In Administrative Services 43 . Fund revenue of $42.90 from project 94802, Enterprise 457 Network and $457.10 from project 94814, Network Infrastructure & Server Upgrades. This will provide cash for the Items that cannot be lease purchased. 500 Network Infrastructure & Server Upgrades 24 315.94814 (457) To record a budget transfer of $457.10 In Administrative Services revenue to project 94813, Training Room Upgrade. This will provide cash for items that cannot be lease purchased. 6,791 To record a budget increase of $6,791.18 In Lease (6,334) Purchase revenue and a budget decrease of $6,334.08 In Administrative Services revenue, which will be returned to the Administrative Services Fund for reappropriation. This will bring the project budget and the rash In line. , The net budget amendment Is zero. - Habitat Restoration & Improvements - CLOSE PROJECT 25 315.96105 (2,298) To record a budget transfer of $2,298.04 in Stormwater Utility revenue to project 96121, Coopers Point R &R. The project Is complete and will be closed. (2,298) Coopers Point R&R 26 315.96121 2,298 To record a budget transfer of $2,298.04 In Stormwater UWity revenue from project 96105, Habitat Restoration & Improvements. The Habitat project Is complete. 2,000 To record a budget transfer of $2,000 In Stormwater Utility revenue from project 96129, Stevenson's Crook Estuary Restoration. (46,360) To also record a budget decrease of $46,360 in FDEP revenue. This funding was budgeted in the project twice, (42,062) ' denotes budget ONLY amendment 21 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2001102 Increase/ Amdml Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Stormwater Rate Study Projects - CLOSE PROJECT BUDGET AMENDMENT ONLY 27 375-96122 (404,533) To record a budget decrease of $404,533 In Stormwater Utility Bond revenue, which will close the project. This project was holding excess bond proceeds, which have since been allocated to the Kapok Flood Resolution project. (404,533) Storm Pipe System Improvements 26 315-96124 22,367 To record a budget increase of $22,367 In Property Owner Share revenue. This represents reimbursement from a private property owner for work done by City crews on the By-pass to boat basin. 375-96124 66,367 To record a budget transfer of $66,367.01 in Stormwater Utility Bond revenue from project 375-96128, Allen's Creek Gablon. The Allen's Creek project Is complete and will be closed. 88,734 Town Pond -BUDGET AMENDMENT ONLY 29 377.88125. (2,732,097) ' To record a budget decrease of $2,732,096.55 In Bond revenue. This will accurately allocate costs across all the projects in the 377 fund to agree with the planned bond funding per the'02 Rate Study. 375-96125 36,697 • To record a budget Increase of $36,896.55 in Slormwalar Utility Bond revenue. This will bring the budget in line with allocated bond proceeds. (2,695,200) North Greenwood Stormwater Retrofit - BUDGET AMENDMENT ONLY 30 375.96127 8,969 To record a budget increase of $8,968.80 in Stormwater Utility Bond revenue to bring the budget in line with allocated band proceeds. 8,969 Allan's Creek Gablon - CLOSE PROJECT 31 375-96128 (66,367) To record a budget transfer of $66,367.01 in Stormwater Utility Bond revenue to project 375-95124, Storm Pipe System Improvements. The Allen's Creek project Is complete and will be closed, (66,367) Stevenson Creek Estuary Restoration 32 315-96129 (19,498) To record a budget transfer of $19,498 In Slormwater Revenue to project 96130, NPDES. This Item Is proposed to come before the City Commission on September 19, 2002 to complete the dry weather field screening and Illicit discharge tracking, (2,000) To record a budget transfer of $2,000 in Stormwater Utility revenue to project 96121, Cooper's Point R&R. 175,000. ' To record a budget increase of $175,000 in FOEP Revenue. This represent 50°x6 reimbursement from FDEP for the purchase of the Wolfe property. This Item was approved by the City•Commisslon on August 2, 2002. 47,211 To record a budget Increase of $47,211.02 in SWFWMD revenue. This revenue has been received and will bring the project budget Into line with the actual cash received from SWFWMD 200,713 NPDES 33 315.96130 19,498 To record a budget transfer of $19,498 in Stormwater Revenue from project 96129, Stevenson Creek Estuary Restoration. This Item is proposed to come before the City Commission on September 19, 2002 to complete the dry weather field screening and illicit discharge tracking. 19,498 ' denotes budget ONLY amendment 22 f? CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2001102 increase/ Amdml Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Kapok Flood Resolution - BUDGET AMENDMENT ONLY 34 375-96141 (404,533) To record a budget decrease of $404,533 in Stormwater Utility Bond revenue. This will accurately allocate costs across all the projects In the 377 fund per the adopted rate study. 377.96141 404,533 To record a budget increase of $404,533 In Bond revenue. This will accurately allocate costs across all the projects in the 377 fund to agree with the planned bond funding per the '02 Rate Study. - Sanitary Utility Relocation Accommodation - BUDGET AMENDMENT ONLY 35 315.96634 4,033 To record a budget Increase of $4,032.66 in Florida Department of Transportation reimbursement revenue. This represents payment for requested changes in the utility relocations at Drew Street & US 19. 4,033 36 343-96658 2,774,000 37 343-96664 411,787 38 343-96665 315-96665 439,770 - 343-96665 (439,770) - 39 • 315-96689 (24,050) 40 315.96690 (4,925) Chlorine HandlinglNE AWT - BUDGET AMENDMENT ONLY To record a budget increase of $2,774,000 In Bond revenue. This will reflect the planned funding as approved by the City Commission on November 1, 2001 with the approval of Ordinance 6915-01. 2,774,000 WPC R&R - BUDGET AMENDMENT ONLY To record a budget increase of $411,787.20 in Bond revenue to bring the budget in line with actual cash In the project. This funding was not part of the planned funding that the City Commission approved on November 1, 2001, but reflects bond proceeds received in excess of estimates. 411,787 Sanitary Sewer R&R (1,000,000)' To record a budget transfer of $1,000,000 in Bond revenue to project 96748, Water Treatment Facility. This was approved by the City Commission an June 20, 2002 for the construction of a Reverse Osmosis Water Treatment Plant and Reservoir #1. To also record a budget Increase of $439,770 in Bond revenue in project 315-96665 and to record a budget decrease of $439,770 In Bond revenue in project 343-96665. This will reflect the planned funding as as approved by the City Commission an November 1, November 1, 2001 with the approval of Ordinance 6915-01. , TV Truck - Sewer - CLOSE PROJECT To record a budget decrease of $24,050 In Lease Purchase revenue, which will dose the project. The equipment has been purchased. Vac-Con Truck - Sewer - CLOSE PROJECT To record a budget decrease of $4,925 In Lease Purchase revenue, which will close the project. The equipment has been purchased. (1,000,000) (24,050) (4,925) • denotes budget ONLY amendment 23 CAPITAL IMPROVEMENT FUND 'Third Quarter Amendments FY 2001102 Increase/ Amdml Project (decrease) Transfer Not Budget # Number Amount Amount Description Amendment System R&R - Capitalized 41 315.96741 500,000 To record a budget transfer of $500,000 in Utility Renewal & Replacement revenue from project 96743, Meter/Backflow Prevention Device Changeout. This was approved by the City Commission on July 18, 2002 as part of Change Order #1 to Keystone Excavators to perform replacement of the main water line and additional work along Mandalay Avenue. 500,000 Line Relocation - Capitalized - BUDGET AMENDMENT ONLY 42 315-96742 4,033 To record a budget Increase of $4,032.66 in Florida Department of Transportation reimbursement revenue. This represents payment for requested changes In the utility relocations at Drew Street & US 19. 4,033 43 315-96743 (500,000) Meter/Backfiow Prevention Device Changoout To record a budget transfer of $500,000 In Utility Renewal & Replacement revenue to project 96741, System R&R - Capitalized. This was approved by the City Commission on July 18, 2002 as part of Change Order #1 to Keystone Excavators to perform replacement of the main water line and additional work along Mandalay Avenue. (500,000) Water Treatment Facility 44 343-96746 1,000,000 To record a budget transfer of $1,000,000 in Bond revenue from project 96665, Sanitary Sewer R&R. This was approved by the City Commission on June 20, 2002 for the construction of a Reverse Osmosis Water Treatment Plant and Reservoir # 1. (585,624) To record a budget decrease of $585,623.78 In Bond revenue. This will reflect the planned funding as approved by the City Commission on November 1, 2001 with the approval of Ordinance 6915-01. 414,376 Clearwater Harbor Transmission Mains - BUDGET AMENDMENT ONLY 45 315.96749 698,354 To record a budget increase of $696,353.99 in SWFWMD revenue. This reflects reimbursement received from SWFWMD approved by the City Commission on April 20, 2001. 698.354 Recycling Equipment Replacement 46 315.96806 (151,000) To record a budget transfer of $151,000 In Recycling revenue to project 95807, Recycling Vehicle Acquisitions. This will be presented to the City Commission on September 19, 2002 to provide funding for an additional commercial front-end loader to service Clearwater Beach and Sand Key during the new bridge construction period as well as supporting the new south county drop-off centers. (151,000) Recycling Vehicle Acquisitions - NEW PROJECT 47 31596607 151,000 To record a budget transfer of $151,000 In Recycling revenue from project 96806, Recycling Equipment Replacement. This wilt be presented to the City Commission on September 19, 2002 to provide funding for an additional commercial front-end loader to service Clearwater Beach and Sand Key during the new bridge construction period as well as supporting the new south county drop-off centers. 151,000 • denotes budget ONLY amendment 24 CAPITAL. IMPROVEMENT FUND ' Third Quarter Amsndmonts . FY 2001!02 Increase/ , Amdmi, Project . (decrease) Transfer ' Net Budget . # Number Amount Amount Description Amendment Pollutant Storage Tank Removal 48 315.94761 (15,126) To record a budget transfer of $15,126 In'General Fund revenue to project 94803, Environmental , Assessment & Cleanup. This will be presented to the City Commission on September 5, 20x2 and wpl provide partial funding for a contamination assessment at the Police Substation. (15,126) Environmental Assessment & Clean Up 49 315-94803 15,126 To record a budget transfer of 515.126 In General Fund revenue from project 94803, Environmental 4 Assessment & Clean-up' '.This will be presented to the City Corrimission on September b, 2002 and vrlil provide partial funding for a contamination assessment at the Police Substation. 15,126 TOTALS 4,943,434 - 4,943.434 ti ' 1 E .! ' denotes budget ONLY amendment 25 CAPITAL IMPROVEMENT PROGRAM PROGRAM a STATUS SUMMARY THIRD QUARTER; October 1, 2001 to June 30, 2002 Description Budget 1011101 Amended Prev Qtr Amdmts Revised Budget Actual Expenditures Project Open To Date Encumbr Available Balance Amend Status Ref PUBLIC SAFETY Police Protection 91127 Police Computer Network 4,839,305 4,839,305 4,639,305 3,609,723 221,916 1,007,665 91138 Countryside Sub Expansion 423,600 412,767 412,767 412,767 0 C 411140 Wood Valley Substation • 163,900 137,914 137,914 137,914 0 C 91142 Mobile Command Oper Ctr 189,985 189,985 189,985 ,169,985 0 C 91143 Traffic Homicide Invest Veh 93,100 93,100 93,100 93,100 0 C 91144 Beach District Substation 820,260 820,260 820,260 143,558 286,995 389,707 91146 Traffic Speed Boards 0 0 30,000 30,000 30,000 1 6,530,150 6,493,330 30,000 6,523,330 4,587,047 '508,911 1,427,372 Fire Protection 91213 l=ire Apparatus Refurbish 600,037 600,037 -167,062 432,975 145,320 287,655 91218 Fire Engine Replacement 2,755,333 2,754,333 2,754,333 2,754,333 0 91220 Emergency Operations Ctr 101,016 98,874 98,874 98,674 0 91221 EMS Capital Equipment 753,755 753,755 753,755 653,263 100,472 91223 Pol Stor Tk Rem-Fro Sta#6 40,000 23,215 23,215 23,215 0 91226 Vehicular Support 254,239 254,239 254,239 238,433 15,806 91227 Fire Admin Computerization 25,500 25,500 25,500 19,253 6,247 91228 Alternative Funding Study 93,240 45,650 45,650 45,650 0 91229 Replace & Upgrade Alrpacks 253,700 269,700 269,700 223,924 45,776 91230 Auto Ext Defibrillator Program 90,000 73,464 73,464 73,464 0 91232 EMS Vehicle Refurbishment 24,500 24,500 24,500 24,500 91234 Fire Bldg Renovation 60,000 36,927 36,927 36,927 0 91236 Rescue Vehicle 182,800 182,800 182,800 34,527 44,114 104,159 91237 Northwest Station 2,000,000 2,000,000 198,650 2,198,650 7,988 663 2,190,000 912313' Sand Key Fire Station 1,859,300 1,859,300 1,859,300 697,628 735,293 426,379 91239 Sand Key/NW Engines 761,280 761,280 761,280 761,280 0 91240 Fire GIS 74,000 74,000 74,000 74,000 91241 NW Station Furnishings 124,000 124,000 124,000 124,000 91242 Fire Training Facility 100,000 100,000 100,000 100,000 91243 Clearwater Mall Fire Station 0 225,000 225,000 203,580 21,420 91244 Aerial 0 879,011 879,011 879,011 0 91245 Fire Garage Door Replacement 0 30,000 30,000 30,000 91246 Front Line Engine Replacemen 0 0 167,062 167,062 167,062 0 10,152,699 11,195,584 198,650 11,394,234 5,814,099 2,029,722 3,550,413 TRANSPORTATION New Street Construction 92141 Drew Street Widening 2,600,000 2,600,000 2,600,000 2,236,162 226,522 135,317 92145 Landmark Dr Extension 752,502 752,502 752,502 739,577 5,590 7,335 92146 Druid Rd Improvements 1,750,000 1,750,000 1,750,000 821,816 928,184 92148 Gateway to the Beach 10,024,317 10.058,697 4,000 10,062,697 9,178,752 883,945 Sub-Total 15,126,819 15,161,199 4,000 15,165,199 12,978,307 232,112 9,954,7811 Major Street Maintenance 92259 Traffic Calming 1,800,000 1,800,000 1,600,000 411,691 7,129 1,381,179 92260 Street Resurfacing 8,307,146 8,067,146 -1,955,736 6,111,409 6,111,409 0 92261 Beach Streetscape 2,504,420 2,504,420 2,504,420 610,605 1,571,509 322,306 92262 SR 60 Corridor Beaut 3,165,922 3,165,922 3,165,922 2,283,944 350,000 531,976 92263 N Greenwood Corridor Enhanc 1,046,426 1,286,426 1,286.426 402,160 883,254 1,012 92264 Enterprise Road 350,000 0 0 0 92265 Myrtle Ave/Alt 19 1,000,000 11000,000 11000,000 212,120 349,539 438,341 92266 Streets, Sidewalks & Bridges 1,836,620 2,478,486 1,955,736 4,434,223 1,519,501 318,744 2,595,978 20,010,534 20,302,400 0 20,302,400 11,551,431 3,480,175 5,270,794 2 C C C C C 3 C 5 C 6 C 7 26 CAPITAL IMPROVEMENT PROGRAM `PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2001 to June 30, 20D2 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 1011101 Prev Qtr Amdmts Budget To Date Enaumbr Balance Status Ref Sidewalks and Bike Trail 92339 New Sidewalks 389,833 389,833 389,833 415 389,418 92340 Ctw Bch West Bridge Co 479,000 479,000 479,000 115,695 363,335 -30 92341 McMullen Booth Rd Overpass 400,000 400,000 400,000 138,190 261,810 0 Sub-Total 1,268,833 1,268,033 0 1,268,833 254,301 625,145 389,388 Intersections 92551 Clty-Wide Intersection Imprvmt 761,778 761,778 761,778 393,146 368,631 92552 Signal Renovation 636,148 636,148 636,148 496,351 139,797 92553 Now Signal Installation 670,168 670,168 670,188 294,175 376,014 92555 'Intersection Improvements 2,963,915 2,963,915 2,963,915 1,993,770 101,412 868,734 Sub Total 5,032,029 5,032,029 0 5,032,029 3,177,442 101,412 1,753,176 Parking ' 92630 Parking Lot Resurfacing 929,023 929,023 929,023 475,768 453,254 92632 Pkn9 Garage Structure Rpr 593,431 593,431 593,431 86,314 79,000 428,117 92634 Downtown Parking Facility 1,700,000 0 0 0 C 92636 Parking Lot Improvement 562,977 562,977 562,977 336,403 226,574 92637 Elec Real Time Signing Systerr 350,000 350,000 350,000 350,000 92638 . Electronic Parking Meter Syst 780,818 780,818 780,818 780,818 0 C 02639 Beach Parking Garages 185,200 185,200 185,200 185,200 0 92640 Downtown Parking Garage 3,000,000 3,200,000 3,200,000 97,200 5,000 3,097,800 92641 Seashell Parking Lot 0 0 6,000,000 6,000,000 61000,000 8,101,449 6,601,449 6,000,000 12,601,449 1,961,703 84,000 10,555,746 Miscellaneous Engineering 92820 Memorial Causeway Br Repi 56,000.768 36,948,701 0 36,948,701 35,752,935 545,782 649,983 92822 ' Miscellaneous Engineering 546,207 480,846 480,846 155,157 269 325,420 92825 Utility Pickup Truck 57,126 57,126 57,126 57,126 0 C 92826 CAD Workstation File Server 60,000 60,000 60,000 60,000 0 92827 Global Pos Sys Survey Equip 125,000 125,000 125,000 125,000 92828 'Public Works Field Laptops 210,000 210,000 210,000 17,322 192,678 92629 Comm Sports Complex 6,392,997 21,892,997 15,000 21,907,997 343,576 3,944,198 17,620,222 92832 CAD Computer Upgrade 65,000 65,000 65,000 65,000 92633 PW Construction Vehicles 0 59,068 59,668 44,301 14,767 0 63,457,098 59,898,738 15,000 59,913,738 36,430,418 4,505,016 18,978,304 LEISURE Land Acquisition 93128 Ray Green Park Expansion 403,166 403,166 403,166 399,569 3,597 0 93129 Bayview Park 0 1,976,875 -1,726,875 250,000 6,750 243,250 403,166 2,380,041 -1,726,875 653,166 406,319 3,597 243,250 Park Development 93204 Concrete Sidewalk & Pad 132,913 132,913 132,913 121,527 11,385 93206 Skate Pks & Roller Hcky Rink 320,000 32D,000 320,000 6,000 314,000 93208 Softball Complex Dev 982,448 982,448 982,446 967,875 14,573 93212 Recreation Tralls 948,457 948,457 948,457 578,412 327,190 42,655 93213 Park Amenity Purchase & Repl 289,960 289,942 289,942 221,374 10,629 57,936 93221 Citywide P&R Master Plan 80,405 80.43 80,443 62,128 18,315 0 93229 Tennis Court Resurfacing 261,582 261,582 261,582 251,542 10,040 93230 Playground & Fitness Equipmep 626,130 626,130 626,130 529,500 95,158 1,472 93231 McKay Park 70,000 70,000 70,000 70,000 93232 Long Center 1,000,000 11000,000 1,000,000 10,400 989,600 0 93233 Countryslde Rec Ctr Expan 495,000 479,942 479,942 479,942 0 93235 Maple Swamp Allen's Ck Rehal 90,000 90,000 90,000 6,632 47,226 . 36,142 93237 Irrigation Sys Mem Cswy ROW 50,000 50,000 50,000 200 . 49,600 C 10 27 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2001 to June 30, 2002 Description Budget 1011101 Amended Prev Qtr Amdmts Revised Budget Actual Expenditures Project Open To onto Encumbr Available Balance Amend Status Ref Park Development (con`t) 93238 Ruth Eckerd Hall 2,000,000 2,000,000 2,000,000 2,000,000 0 C 93239 N Gmwd RecJAquatlc Comp 4,208,124 4,220,376 4,220,376 2,597,862 1,516,907 105,607 93240 Glen Oaks Golf Course 300,000 300,000 -300,000 0 0 C 11 93242 JRS Infrastructure Repalm 300,000 340,000 340,000 254,632 55,368 93243 NW Rec Clr Start-up Costs 292,000 292,000 292,000 5,392 286,608 93253 Ross Norton Complex 500,000 500,000 200,000 700,000 700,000 12 93262 Fencing Replacemt Program 349,555 349,555 349,555 333,989 15,566 93266 P&B Infrastructure Imprvmts 55,000 55,000 55,000 55,000 93267 Park Land Purchase 1,000,000 1,000,000 1,000,000 1,000,000 93268 Passenger Van-Rec Progrm 0 21,227 21,227 21,227 0 , 93269 Light Replacement 969,176 969,176 969,176 936,642 8,107 24,228 93270 P&S Pickup Trucks 32,000 32,000 32,000 29,534 2,466 93271 Swimming Pool R&R 125,000 125,000 125,000 125,000 93272 Bicycle Paths/Bridges 1,027,000 1,027,000 1,027,000 1,027,000 93273 Restrooms on Ciwr Beach 150,000 150,000 150,000 150.000 93274 P&R Technology Upgrades 44,000 44,000 44,000 44,000 93275 Dog Park (D Crest Lake Park 0 90,000 90,000 5,547 84,453 93286 Pking Lol/Blcycle Path R & Imp 217,000 217,000 217,000 135,068 81,932 93295 Lake Chautauqua Park 597,323 597,323 597,323 594,056 2,925 342 93296 C Beach Aquatics Pk &Pool 858,185 860,991 860,991 850,991 0 C Sub-Total 18,371,278 18,522,503 -100,000 18,422,505 11,029,732 3,028,997 4,365,775 Marine Facilities 93413 UUIIUeWSvcs Replace 323,966 323,966 323,966 296,916 27,050 93429 'Dock Replacement & Repair 213,740 213,740 213,740 210,759 36 2,944 93436 Waterway Maintenance 155,259 129,083 129,083 129,083 0 C 93443 Seminole St Boatramp Drdgng 295,615 277,762 277,762 277,762 0 C 93470 Brldge/Qocks./Seawalls-R&R 989,236 812,731 812,731 812,731 0 C 93487 Fishing Piers 356,031 356,031 356,031. 195,712 160,319 93490 Fuel System R&R 60,000 60,000 60,000 26,071 33,929 93492 Pier 60 Maintenance 76,540 76,540 76,540 17,018 16,416 43,106 93493 Marina Restroom Renov 310,685 310,885 310,885 187,226 162 123,496 93494 Fuel Tank Replacement 75,000 75,000 75,000 75,000 93495 Dock Construction 30,000 30,000 30,000 30,000 93496 • Marine Fac DredglMalnt 85,000 129,029 129,029 29,296 12,981 80,752 93497 Docks '& Seawalls 50,000 50,000 50,000 50,000 93496 Selling Center Improvements 0 74,000 74,000 17,070 56,930 Subtotal 3,021,272 2,918,767 0 2,918,767 2,182,575 46,665 689,527 Airpark 94713 Alrpark Master Plan lmprov 1,547,685 1,797,885 1,797,885 1,583,532 113,739 100,613 94772 Airpark Berm 314,000 594,000 594,000 71,671 522,330 94816 Alrpark Improvements 400,000 400,000 400,000 400,000 94817 Alrpark Maint & Repair 101000 10,000 10,000 2,923 7,077 94818 Airpark Security Improvmis 0 70,000 70,000 47,669 15,208 7,123 Sub-Total 2,271,885 2,871,885 0 2,871,885 1,705,795 128,948 1,037,143 Libraries 93521 BookWMarls Collection 3,828,038 3,828,038 3,826,038 3,386,533 48,817 392,688 93523 New Main Library 20,247,756 20,278,682 -12,680 20,266,001 1,487,128 3,467,471 15,311,402 13 93525 N Greenwood Library 1,200,000 1,238,397 50,000 1,288,397 403,739 834,658 50,000 14 Sub-Total 25,275,794 25,345,116 37,320 25,382,435 5,277,400 4,350,946 15,754,090 28 CAPITAL IMPROVEMENT PROGRAM 'PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2001 to June 30, 2007 Actual Expenditures Budget Amended Revised Project Open Available Amend Description WWI Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref 94210 GARAGE Motor Pool Refurbishment 430,103 430,103 -1,479 428,624 64,226 364,398 15 94220 Fuel Site Enhancement 260,763 208,920 208,920 208,920 0 C 94222 Motorized Equip-Cash 1,256,156 1,280,751 1,280,751 910,071 8,070 362,610 94223, Garage Tech Up 369,301 369,301 369,301 273,600 95,702 94227 Motorized Equip - LIP 14,574,534 14,610,807 14,610,807 12,321,046 1,032,715 1,257,047 94228 Garage Heavy Equip Lifts 0 121,000 121,000 121,000 0 94229 Garage Bridge Crane 0 31,950 31,950 31,954 Sub Total 16,890,058 17,052,832 -1,479 17,051,353 13,777,862 1,161,785 2,111,706 94510 BUILDING MAINTENANCE Air Cond Replaco-City Wide 900,893 902,171 1,479 903,650 611,113 13,474 279,064 16 94512 Roof Repairs 457,235 457,235 457,235 410,334 46,900 94514 Roof Replacements 665,160 685,160 685,160 517,520 34,715 132,925 9451$ Bid & Maint Technology Upgrac 64,886 64,686 64,886 64,886 17 94517 Painting of Facilities 14,000 38,000 -4,000 34,000 32,440 1,560 ` 94518 Fencing of Facilities 32,000 52,000 52,000 52,000 94519 Flooring for Facilities 250,000 250,000 250,000 250,000 .94520 B&M 314 Ton Pickup Truck 30,000 30,000 30,040 25,683 4,317 Sub Total 2,413,973 2,479,452 -2,521 2,476,930 1,597,090 48,188 831,652 GENERAL PUBLIC BUILDINGS Is EQUIPMENT 94607 Downtown Bluff Dev 66,480 45,135 45,135 45,135 0 C 94610 Broadcast Betacam SP Camen 48,000 21,630 21,630 21,630 0 C 94611 94612 Digital Facilities MSBICity Hall Security System 30,000 0 0 95,000 0 95,000 37,869 12,424 0 44,707 C 144,480 161,765 0 161,765 104,635 12,424 44,707 MISCELLANEOUS 0 C 94707 Can ParmitlComm Resp Soften 328,009 323,530 323,530 323,5:10 94711 Sand Key Power Una 1,400,000 1,400,000 1,400,040 1,196,777 203,223 . 94714 Downtown Redevelopment 1,323,391 1,546,974 1,546,974 1,064,015 482,960 0 C 94722 Payroll/Human Resource Sys 385,934 382,616 382,616 382,616 000 300 94729 94736 City-wide Connect Infra Geographic Information 300,000 625,000 300,000 625,000 300,000 625,000 419,254 49,168 , 156,579 94737 Inform Svcs UPS System 45,000 45,000 45,000 40,072 4,928 94738 Telephone System Replac 1,371,062 1,371,062 1,371,062 352 02 1,335,843 096 381 9 138 35,219 120 312 18 ' 94753 94757 Integrated Doc Mgmt Sys Util BillinglCust info Sys 672,352 1,573,270 672,352 1,573,270 30,000 , 7 1,573,270 , 1,473,278 , 41,927 , 58,065 19 94761 Poll Stor Tank RemlRepl-Gen 348,784 298,784 -15,126 283,658 204,144 5,740 73,774 48 94765 IMR Development 1,541,788 1,541,788 1,541,788 1,316,026 4 481 35,484 9 352 190,278 20 166 20 04769 94801 Pier 60 Visitors Center Tidemark Upgrade 40,000 608,723 40,000 698,723 30,000 43,900 70,000 742,623 0, 358,869 , 8,475 , 375,279 21 94802 Ent Netwk Maint & Repair 192,500 192,500 -123 192,377 474 066 178,630 49 554 394 910 13,747 29 602 22 49 94803 Envrmmntl Assessmt & Clean-u 458,940 458,940 15,126 , , 6 , , 455 23 94805 94807 HR Evalualion System Risk Management Sys Upgrade 75,000 76,650 75,000 76,650 75,000 76,650 51,54 51,024 3,218 , 22,408 94808 Phone Sys Replacement 156,560 156,560 156,560 000 400 133,821 146 138 58 612 22,739 203,24 94809 Financial Sys Replacement 400,000 400,000 . , , , 0 C 94810 Urban Forestry HI Sides Trk 38,000 0 0 000 100 100,000 94811 Elec Mtr Reading Replcrnt 100,000 100,000 , 0 C 94812 94813 PC Replacements/Upgrades Training Room Upgrade/IT 405,000 35,000 0 35,480 500 0 35,980 35,480 500 23 94814 Network Infra & Server Upgr 180,000 180,000 180,000 152,138 27,862 0 24 94815 Total Stations Replacement 65,040 75,491 75,491 75,491 100 141 0 94819 Cabana Club Demolition 0 12,735,964 141,100 12,710,819 104,277 141,100 12,815,097 9,401,829 , 757,123 2,656,147 29 CAPITAL IMPROVEMENT PROGRAM PROGRAM S STATUS SUMMARY THIRD QUARTER: October 1, 2001 to June 30, 2002 Description Budget 1011101 Amended Prev Qtr Amdmts Revised Budget Actual Expenditures Project Open To Date Encumbr Available Balance Amend Status Rof UTILITIES Stormwater Utility 96103 Stonnwater Quality ImplPrp 2,326,822 2,328,822 2,328,822 2,321,628 1,660 5,514 %105 Habitat Restoration S Imp 270,745 270,745 -2,298 268,447 268,447 0 C 25 96119 Alien's Ck Wtrshd Rehab 1,872,216 1,872,218 1,872,218 1,815,978 10,851 45,368 96120 Alligator Ck implementation 2,223,614 3,222,614 3,222,614 2,202,704 19,950 999,960 96121 Cooper's Pt Restoration 330,181 360,481 -42,062 318,419 312,464 5,625 310 26 96122 Utility Rate Study Projects 6,831,920 404,533 404,533 0 0 C 27 96124 Storm Pipe System lmprov 1,927,560 3,025,707 68,734 3,114,441 1,575,111 231,404 1,307,927 28 96125 Town Pond 11,695,000 13,571,700 -2,695,200 10,676,500 5,023,576 2,204,522 3,648,402 29 96127 N Grwd Stmwtr Retrofit 337,357 521,357 8,969 530,326 292,589 44,592 193,146 30 96128 Allen's Ck Gablon 1,300,000 721,000 -66,367 654,633 650,543 4,090 0 C 31 96129 Slav Ck Estuary Restor 2,899,710 3,695,960 200,713 3,896,673 1,249,624 115,515 2,531,534 32 96130 NPDES 99,672 99,672 19,498 119,170 94,505 5,527 19,138 33 ' 96135 Fairwood Ave 500,000 0 0 0 C 96137 FDEP Compliance 347,596 968,000 968,000 968,000 96138 Positrack 8 Trailer 53,000 36,331 36.331 36,331 0 C 96139 Vac-Con WI Attachments 175,000 175,000 175,000 175,000 0 C 96140 Sharkey Rd Drainage Imprv 300,000 900,000 900,000 5,800 800 893,400 96141 Kapok Flood Resolution 1,192,080 14,188,000 14,188,000 8,340,347 2,825,920 3,021,734 34 96142 Myrtle Ave Drainage Imprvmt 0 255,000 255,000 96,329 158,671 0 96143 N. Beach Neighbrhd Drainage 0 470,000 470,000 470,000 96144 Stev Ck Implementation Projs 0 3,704,563 - 3,704,563 3,704,563 96145 Tropic Hills Drainage Imprv 0 550,000 550,000 550,000 96146 Grads-All Excavator 0 200,000 200,000 184,653 15,347 96147 Laptops for Field Crews 0 45,000 45,000 45,000 96148 Well Points 8 Headers 0 32,000 32,000 32,000 Sub-Total 34,684,475 51,618,703 •2,892,546 48,726,156 74,645,647 5,629,147 18,451,363 Water System 96721 System R & R-Maintenance 690,149 690,149 690,149 635,144 55,005 96739 Reclaimed Water Dist 21,404,871 22,702,501 22,702,501 16,089,147 1,744,981 4,868,373 96740 Water Supply/Treatment 2,475,089 2,475,089 2,475,089 1,070,144 47,752 1,357,194 96741 System R r1, R-Capitalized 2,797,825 2,777,825 500,000 3,277,625 2,165,525 22,084 1,090,217 41 96742 Line Relocation-Capitalized 4,960,290 4,960,290 4,033 4,964,323 3,448,043 773,973 742,307 42 96743 Mir Bkflow Prev DevlChang 1,698,898 1,698,898 -500,000 1,198,898 570,548 1,148 627,203 43 96744 System Expansion 1,106,040 1,106,040 1,106,040 582,976 523,063 96747 Rain Sensor Rebates 165,000 165,000 165,000 810 164,190 96748 Water Treatment Facility 6,835,624 6,970,624 414,376 7,385,000 2,728,136 5,227,837 -570,973 44 96749 Clwr Harbor Transm. Main 1,848,479 1,848,479 698,354 2,546,833 1,661,599 276,476 608,758 45 96750 Well Rehabilitation 776,375 776,375 776,375 231,346 65,209 479,820 96751 Disinfection Systems 1,400,000 1,400,000 1,400,000 930,138 108,025 361,837 96752 Water Service Lines 1,000,000 11000,000 1,000,000 8,160 19,040 972,800 96753 Water Forklift 25,000 0 0 0 C 96754 Reclaimed Wtr Pickup Trucks 58,800 58,600 58,800 49,023 9,777 47,242,440 48,630,070 1,116,763 49,746,833 30,170,737 8,286,525 11,289,571 Sewer System 96604 WPC Major Equip Overhaul 100,000 100,000 100,000 28,976 6,748 64,277 96605 WWC Interceptor Lines 1,781,000 1,781,000 1,781,000 136,094 1,644,906 96630 Sanitary Sewer Ext 1,252,439 1,252,439 1,252,439 641,156 15,889 595,394 06634 San Util Reloc Accommodation 3,799,059 3,799,059 4,033 3,803,092 1,946,855 184,425 1,671,812 35 96645 Laboratory Upgrade 8, R&R 585,113 585,113 585,113 355,635 229,478 96654 Facilities Upgrade $ Improv 1,575,366 1,575,366 1,575,366 638,411 71,264 865,671 96856 Laboratory Building 2,198,962 2,198,962 2,198,962 2,140,639 58,323 0 96658 Northeast Improvements 7,568,882 7,568,882 2,774,000 10,342,882 4,517,847 1,606,550 4,218,465 36 96682 Digester CLNAtMarshall 375,000 375,000 375,000 375,000 96684 WPC R & R 2,530,019 2,530,019 411,787 2,941,806 2,436,998 95,996 408,612 37 30 CAPITAL. IMPROVEMENT PROGRAM -PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2001 to Juno 30, 2002 Description Budget 1011101 Amended Prev Qtr Amdmts Revised Budget Actual Expenditures Project Open To Date Encumbr Available Balance Amend Status Rof Sower System (cont'd) 96665 Sanitary Sewer R&R 13,439,098 13,439,098 -1,000,000 12,439,098 7,204,588 692,983 4,541,527 38 96670 Poll StarTk Romov-WPC 173,000 173,000 173,000 122,326 50,674 96671 Rotary Screen Sludge Thick 153,762 153,762 153,762 144,082 9,680 0 96672 NE AWT Carousel 4,595,219 4,595,219 4,595,219 516,495 53,005 4,025,719 96676 Telemetry Sys for Litt Sta 260,000 260,000 260,000 32,960 18,531 208,509 96660 NE & East-Influent Screen Con 170,000 170,000 170,000 74,680 95,320 • 96861 NE-Control Bldg Gr FI Remod 157,000 157,000 157,000 157,000 96683 WPC Master Plan Ph II FY9910 1,200,000 1,200,000 1,200,000 13,915 1,186,085 98685 'WPC Master Plan Ph 111 1,700,037 1,700,037 1,700,037 •315,632 465,356 1,530,314 98686 Pump Station Replacement 4,560,000 4,560,000 4,560,000 797,208 2,323,821 1,438,971 96687 C4,.4 Harbor Force Mains 1,440,563 1,440,563 1,440,563 0 128,423 1,312,140 96688 Clw Harbor Swr Una Reloc 550,000 550,000 550,000 550,000 96889 Sewer TV Truck 150,000 150,000 -24,050 125,950 125,950 0 C 39 %690 Vac Con Truck - Sewer 190,000 190,000 4,925 185,075 185,075 0 C 40 96691 Sewer Portable Generators 130,000 130,000 130,000 130.000 96692 Sewer Pict-up Truck 29,400 25,480 25,480 25,480, 0 C 96693 WWC Force Main Replcmts 1,406,000 1,406,000 1,406,000 192,941 1,044,985 168,074 . .96694 Manhole & Gravity Una Repl 500,000 500,000 500,000 400,000 100.00C 95695 WWC Lateral Repairs 150.000 150.000 150,000 150,000 96696 WWC Sewer Upgrades 50,000 50,000 50,000 50,000 96697 WWC Pict-up Truck 29,400 29,400 29,400 29.400 96698 WWC GPS Data Collector 30,000 30,000 30,000 30,000 52,829,320 52,825,400 2,160,845 54,986,244 21,826,583 7,332,094 25,827,567 Gas System 96312 Pinellas Ph III Relocation 353,195 353,195 353,195 353,195 0 C 96314 Pasco Ph II Gas Maint & Svc 2,888,075 2,888,075 2,888,075 2,888,075 0 C 96316 Pasco County Relocation 134,435 134.435 134,435 134,435 0 C 96358 Environmental Remedlalion 1,037,335 1.037,335 1,037,335 532,452 42,917 461,966 96364 System R&R-Capitalized 1,449,362 0 0 0 C 96365 Una Relocation-Pinell Maint 291,089 91,089 91,089 289 90,600 96366 System R&R-Pinellas Malnt 544,687 197,266 197,266 197,266 0 C 96367 Gas Meter Change Out-Pin 280,000 280,000 280,000 28,659 251,341 96374 Una Relocalion-Pin Capit 3,103,822 2,068,822 2,068,822 386,445 214.789 1,467,587 %376 Line Relocabon - Pas Maint 20,000 20,000 20,000 1,413 18,587 96377 Pinellas New Main / Ser 2,745,605 3,745,805 3,745.805 1,670,006 59,890 2,015,909 96378 Pasta New Mains / Ser 480,000 2,276,782 2,276,782 816,212 56,533 1,404,037 96379 Pasco Gas Mtr Change Out 0 235,000 235,000 235,000 Sub-'Total 13,327,804 13,327,804 0 13,327,804 7,008,447 374,129 5,945,228 Solid Waste 96426 Facility R. & R 1.086,752 1,086,752 1.086,752 820,323 12,500 253,928 96427 Residential Container Acq 1,983,996 1,983,996 1,983,996 1,831,096 97,132 55,767 96429 Commercial Container Acq 3,278,708 3,278,708 3,278,708 2,765,001 256,903 256,804 96438 Vehlde AcqulslOon 495,000 495,000 495,000 367,353 127,647 96439 Container Screoning Pro 450,000 450,000 450,000 15,251 11100 433,650 116440 Improvements to SW Complx 208,785 208,785 208,785 34,196 174,589 96442 SW Vehicle Replacement 120.000 120,000 120,000 76,458 1,000 42,542 Sub-Total 7,623,241 7,623,241 0 7,623,241 5,909,678 368,635 1,344,927 Utility Miscellaneous 96516 Citywide Aerial Photo 197,447 185,232 185,232 149,166 36,066 96521 PW Infra Mgmt System 900,690 876,360 876,360 407,454 5,250 463,658 96522 Pub UtlllUes Adm Building 115,000 115,000 115.000 92,174 1,789 21,037 96523 Pub Utllitles Adm Bldg R&R 26,000 26,000 26,000 222 222 25,556 Sub Total 1,239,137 1,202,592 0 1,202.592 644,016 7,261 546,315 311 'CAPITAL IMPROVEMENT PROGRAM .. PROGRAM & STATUS SUMMARY THIRD QUARTER, October 1, 2001 to June 30, 2002 Actual Expenditures' Budget ' Amended Revised Project Open Available Amend Description 1011101 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Recycling 9=1 Recycling Vehicles 332,640 181,200 181,200 181,200 0 C 98802 Recycl Bldg/Process Ramp 334,833 334,833 334,833 334,146 687 66804 Recycling Carts/Dumpsters 547,925 541,925 541,925 243,411 5,096 293,418 96805 Recyc Expan/Prom/R&R 861,446 832,236 832,236 514,586 317,649 ' .96808 Recycling Equip Replac 1,175,550 1,175,550 -151,000 1,024,550 679,951 344,600 46 98807 Recycling Vehicle Acquisitions 0 0 151,000 151,000 151,000 47 Sub-Total L 3,246,394 3,065,744 0 ' 3,065,744 1,953,293 5,096 1,107,354 371,401,091 388,690,297 4,943,434 393,633,731 214,401,384 43,106,053 136,126,296 32 Special Program Fund Third Quarter Budget Amendments October 1, 2001 - -June 30; 2002 Increase/ . Amdmt Project (Decrease) Intrafund Net Budget Number. Number' Amount Transfer Amount Description Amendment ,. Public Safety Programs Bullet Proof Vest 2002 - Record a budget In the amount of $719.75 awarded by the Bureau of Justice Assistance to be used to 99305 719.75 buy bulletproof vests for our police officers. ' , .719.75 LLEBG Year 4 - Record a budget Increase of $1,568.74 In Interest earnings to match budgeted revenues with actual revenues 2• 99307 1,568.74 received. 1,568.74 Weed & Seed Asset Forf 2000 - Record a budget increase of $166.44 representing ' Interest received from the US Department of . Justice paid on their first payment to the City. Also record a transfer of $9,795.19 from the' ' . , General Fund representing Police Department operating savings to close 3 99312 9,961.63 ' program. 9,961.63 Safe Neighborhood Heroes 2002 - Record a $1,000.00 budget awarded by Sam's Club for the purchase of one Sony Movie digital ' camera to be used with the Police ` 4. ' 99315 11000.00 Department's Project Next Step. 1,000.00 Police Education Fund - Record a budget Increase of $13,705.00 In Police Education . Fines to match budgeted revenues with 5 99317 13,705.00 actual revenues received. 13,705.00 ' Local Law Enforcement Block Grant 2002. Record a $203,782.00 budget from the Bureau of Justice Assistance to be used to i'. a 99324 203,782.00 reduce crime and improve public safety. 203,782.00 Local Law Enforcement Block Grant Year 5 - Record a budget Increase of $1,014.61 In Interest earnings to match budgeted revenues with actual revenues recelved. Also I record a $7,166.41 transfer from the Police 8,181.02 7 99326 Department's general fund to close program. 8,181.02 i 33 Special Program Fund Third Quarter Budget Amendments October 1, 2001 - -June 30, 2002 •' Increase/ Amdmt Project (Decrease) Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Investigative Recovery Costs - Record a budget transfer of $1,000.00 to 181.99363 DUI Equipment Fund to help cover the 8 99329 (1,000.00) maintenance and repair of the Intoxilyzers. (1,000.00) Florida Contraband Forfeiture -Record budget increases of $89,424.32 In'court forfeiture proceeds to match budgeted 9 99330 89,424.32 revenue with actual revenue received. 89,424.32 Officer Friendly Program. - Record a budget increase of $ 500.00 In donations to match s budgeted revenue with actual revenue 10 99332 .500.00 received. 500.00, Target Corporation Law Enforcement ; ' Grant - Record a budget and actual transfer of $53.10 from the General Fund <<. representing Police Department operating 11 99338- 53.10. savings to close program. 53.10 COPS Technology. - Record a budget of $748,350.00 from the Department of Justice • which will be used to purchase technology 12. 99339. 748,350.00 that will enhance the Police systems. 748,350.00 I.LEBG 2002 - Record a budget Increase of $2,832.55 In interest earnings to match ,. budgeted revenue with actual revenue received and budget and actual transfer of $27,314.00 from the General Fund representing Police Department operating • savings, to meet the match funding 13 99348 30,146.55 requirements. 30,146.55 DUI Equipment Fund - Record a budget transfer of $1,000.00 from 181-99329 Investigative Recovery Cost to help cover the ' 14 •99363 i 1,000.00 maintenance and repair of the intoxUyzers. 1,000.00 Fed Forfeiture Sharing - Record a budget Increase of $10,948.78 In federal forfeiture revenue to match budgeted revenue with 15 99387 10,948.78 actual revenue received. 10,948.78 Public Safety Program Totals: 1,118,340.89 0.00 1,118,340.89 34 Increase! Amdmt Project '(Decrease) Number Number Amount Community Development 16' 99671 17 99693 Community Development Totals: . Marine Programs 18 99707 Marine Programs Totals: Miscellaneous Programs: 15,000.00 15,000.00 2,060.00 2,060.00 . Special Program Fund Third Quarter Budget Amendments October 1, 2001 - June 30, 2002 Intrafund . Transfer Amount Description Economic Development 2000 - Record a transfer of $110,000.00 to 181-99693 Public Facilities & Improvements to assist with the acquisition of property located at 1045 N. Martin Luther King Avenue.. City of Clearwater's Fiscal Year 2001-2002 Consolidated Action Plan was approved by (110,000.00) the Commission on July 18, 2002. Public Facilities & Improvements 2002 - Record transfer of $125,000 representing $110,000.00 of Community Development Block Grant funds from Lead Based Paint Abatement 181-99671 Economic Development 2000 and $15,000.00 from unrestricted funds from the Rehabilitation Loan Fund to 181-99693 Public Facilities & Improvement. This transfer Is being made to assist with the acquisition of the property located at 1045 N. Martin Luther King Avenue. Approved by the Commission on 110,000.00 July 18,2002. 0.00 Beach Guard Donation - Record a budget increase of $2,060.00 In donations to match budgeted revenue with actual revenue received. City Managers Flexibility Fund - Record a budget and actual transfer of $1,500.00 representing a transfer to 181-99827 to establish funds for the 2002 United Way fund ,19 99804 (1,500.00) campaign. JWB- Martin Luther King Recreation - Record budget reduction of $8,674.00 to match budget with actual revenue received and close program. Also transfer $.17 balance to 181-99905 JWB - Martin Luther 20 99818 (8,674.00) (0,17) King Teen 2002. 35 h• Net Budget Amendment ' (110,000.00) • 125,000,00 15,000.00 2,060.00 2,060.00 (1,500.00) (8,674,17) Special Program Fund Third Quarter Budget Amendments October 1,'20Q1 - June 30, 2002 Increase/ :. Amdmt Project (Decrease) Intrafund Number Number Amount Transfer Amount Description JWB- Ross Norton Recreation - Record budget reduction of $1,313.00 to match budget with actual revenue received and close program. Also transfer $.45 balance 21 99819 (1,313.00) (0.45) to 181-99943 JWB - Ross Norton Teen 2002. JWB- Kings Highway Recreation - Record. budget reduction of $3,980.00 to match budget with actual revenue received and close program. Also transfer $.05 balance, to 181-99994 JWB - Kings Highway Teen 22 99820 (3,980,00) (0,05) 2002. Fun N Sun 2002 - Record budget and actual transfer of $5,183.06 from 181-99954 Special Events to reimburse program to for remaining ' 23 99825 5,183.06 expenses and close program. United Way 2002 - Record budget of ' $1,500.00 transferred from 181-99804 City - Manager's Flexibility Fund to fund the 2002 24 99827 1,500.00 United Way campaign. ° Vulnerability Assessment - Record a budget of $115,000.00 received from the f=ederal Environmental Protection Agency to be used to reduce the vulnerabilities that ' large drinking water utilities present to a 25 99828 115,000.00 terrorist attack. Fire Department Honor Guard - Record budget of $3,300.00 representing a donation to purchase Fire Department Honor Guard 26 99898 3,300.00 jackets. GASB 34 implementation - Establish a $40,000.00 budget for GASB 34 Implementation costs (new financial reporting model) per transfer from general fund, 27 99899 40,000.00 Finance Department. Frog Reissue Program - Record a budget increase of $22.41 in sales to match budgeted revenue with actual revenue 28 99903 22.41 received. Juvenile Welfare Board - Martin Luther King Teen 2002 - Record a $33,000.00 grant ' received from the Juvenile Welfare Board for 100% funding of summer camp program for the year 2002. Also record transfer of $.17 ' from 181-99818 JWB - Martin Luther King . 29 99905 33,000.00 0:17 Recreation. 38 Net Budget Amendment (1,313.45) (3,980.05) 5,183.06 1,500.00 115,000.00 3,300.00 40,000.00 22.41. 33,000.17 Increase/ Amdmt Project (Decrease) Number Number Amount 30 99908 31 .99941 32 99943 33 34 35 180,205.00 729.89 8,800.00 99954 285,763.40 99962 67,490.70 99963 . 72,360.00 Special Program Fund Third Quarter Budget Amendments October 1, 2001 - June 30, 2002 Intrafund Transfer Amount,Description Police - Outside Duty - Record a budget Increase of $160,205.00 In contractual services to match budgeted revenue with actual revenue received. Moccasin Lake Nature Park - Record a budget Increase of $729.89. representing $279.89 In sales and $450.00 in donations to match budgeted revenue with actual revenue received. Juvenile Welfare Board - Ross Norton Teen 2002 - Record a $8,800.00 grant received from the Juvenile Welfare Board for 100% funding of summer camp program for the year 2002. Also record transfer of $.45 from 181-99819, JW B - Ross Norton 0.45 Recreation. Special Events - Record a budget increase of $285,753.40 representing $177,493.20 in sales, $662.66 In donations, $6,990.00 in sponsorships, $77,985.18 In admissions, $400.00 in memberships/registrations and $22,232.36 in rentals to match budgeted revenue with actual revenue received. Also record budget and actual transfer of $5,183.06 to 181-99825 Fun N Sun 2002 to reimburse program to cover remaining (5,183.06) expenses and close program. Parks & Recreation Donations S Specified Programs - Record a budget Increase of $67,794.18 representing $12,468.33 In sales, $26,193.46 in donations, $2,223.81 In admissions, $13,461.72 In memberships registrations, and $13,143.38 In rentals to match budgeted revenue with actual revenue received. Economic Development Incentive Program - Record a budget and actual transfer of $72,360.00 of General Fund revenue representing operating savings of the Economic Development Department to special program 181.99963 Economic Development Incentive Program from the general fund, Economic Development.. This preserves the remaining Incentive funding to be used In the next fiscal year. 37 Net Budget Amendment 180,205.00 729.89 8,800.45 280,580.34 67,490.70 72,360.00 Increase/ Amdmt Project (Decrease) Number Number Amount 99970 10,896.00 99971 99972 1,4,00.46 99973 99974 . ' 321.62 99979 12,250.00 Special Program Fund Third Quarter Budget Amendments Octobar 1, 2001 - June 30, 2002 Intrafund Transfer Amount Description Tree Replacement Project - Record a budget Increase of $10,896.00 in court forfeiture proceeds to match budgeted revenue with actual revenue received. Brownfield Assessment - Record a $42,250,00 budget transfer representing $30,000.00 transfer from 181-99973 Brownfield Clean-Up and $12,250.00 transfer from 181-99974 Brownfield Data Collection and Research. The transfer of funds has been approved by.the Office of Tourism Trade and Economic Development as of April 12, 2002. The funds will be used for continued remediation required for the 42,250.00 Mediterranean Village Town Horne Project. Brownfield - Stabilization - Record a budget Increase of $1,400.46 In interest eamings to match budgeted revenue with actual revenue' received. .Brownfield Clean-Up - Record a $30,000.00 budget transfer to 181-99971 Brownfield , . Assessment. The transfer of funds has been approved by the Office of Tourism Trade and Economic Development as of April 12, 2002. The funds will be used for continued remedlation required for the Mediterranean . (30,000.00). Village Town Home Project. Brownfield - Data Collection - Record a budget decrease of $11,928.38 representing an Increase of $321.62 In interest earnings to match budgeted revenue with actual revenue received and a $12,250.00 transfer to 181- 99971 Brownfield Assessment. The transfer of funds has been approved by the Office of Tourism Trade & Economic Development as of April 12, 2002. The funds will be used for continued remediallon required for the , (12,250.00) Mediterranean Village Town Home Project. Historical Fagade Grant - Record budget Increase of $12,250.00 from 315-94714 Downtown Redevelopment Project to offer Incentives to downtown businesses to make fagade Improvements, approved by the CRA 6/20102, 38 Net Budget Amendment 10,896.00 42,250.00 1,400.46 (30,000.00) (11,928,38) 12,250.00 ' Special Program Fund Third Quarter Budget Amendments October 1, 2001 -June 30, 2002 Increase/ Amdmt ' Project (Decrease) Intrafund Net Budget Number Number Amount Transfer, Amount Description Amendment Mediterranean Village - Record a budget increase of $277,330.00 representing $117,330.00 from capital Improvement 315-' 94714 Downtown Redevelopment Project. for permit, Impact and survey fees associated • with Phase 1 of the project (approved by CRA 6120102),$30,000.00 from Community Redevelopment Agency budget to cover the CRA's portion of the URS Corporation contract approved by the Commission on 3/21102 and the CRA on 6120102, and . $130,000 from the Balk Company for sail remediation for Stage II property as part of the URS Corporation contract approved by .42 99986 277,330.00 the Commission 3121102. 277,330.00 Juvenile Welfare Board - Kings Highway Teen 2002 - Record a $8,800.00 grant " received from the Juvenile Welfare Board for 100% funding of summer camp program for the year 2002. Also record transfer of $.05 from 181-99820, JWB King Highway Teen .43 99994 8,800.00. 0.05 2001. 8,800.05 Water Conservation Education - Record a $1,052.00 budget received from Southwest Florida Water to be used for water conservation education. Grant was used to 44 ; 99896 1,052.00 purchase hand-out material for classes. 1,052.00 Miscellaneous Programs Total: 1,104,754.48 (0.00) 1,104,754.48 Grand Totals: 2,240,155.37 0.00 2,240,155.37 SPECIAL PROGRAM STATUS SUMMARY THIRD QUARTER REVIEW; October 1, 2001 to Juno 30, 2002 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10101112001 Prov Qtr Amdmt Budget To Date Encumbr Balance Status Rof PLANNING PROGRAMS 99128 Countrywide Consistency Grant 45,050 45,050 45,050 33,910 0 11,140 99130 Beach Plan 3,000 1,002 1,002 1,002 0 C 99136 Sustainable Challenge 7,000 0 0 0 C 99138 FEMA Mitigation 2001 62,546 62,546 62,546 0 C 55,050 108,598 0 108,598 97,458 0 11,140 PUBLIC SAFETY PROGRAMS 99302 HUD Drug EllminationlCHA 60,180 68,160 66,160 67,081 -921 C 99303 HUD Drug EliminaVorVCHA 2000 132,949 132,949 132,949 119,351 13,598. 99304 FY01 HUD Drg Elim Cho 142,501 142,501 66,373 76,128 99305 Bullet Proof Vest 2002 720 720 720 1 99306 Bullet Proof Vast 2001 5,970 5,970 5,970 5,970 0 C 99307 LLESG Year4 357,867 363,320 11569 304,889 366,346 -1,457 2 90310 K-9 Equipment 7,665 7,665 7,665 7,625 40 99311 Woad d, Seed Asset Forf. 2001 50,000 50,000 50,000 47,026• 2,225 749 99312 Woad A Seed Asset Fart. 2000 50,000 50,000 9,962 59,962 59,962 0 C 3 99315 Safe Neighborhood Heroes 1,000 1,000 11000 4 99316 Police Volunteers 11,500 17,500 17,500 i 1,260 0,240 99317 Police Education Fund 751,608 784,805 13,705 798,510 774,133 2,000 22,377 5 99318 VOCA Grant 36,121 31,216 31,216 31,216 0 C 99319 Weed 3 Seed 2000 175,000 175,000 175,000 125,079 49,921 C 99320 Victim Assistance Program 197 41 41 41 0 C 99321 Hispanic Initiative Video 40,000 40,000 40,000 30,545 9,455 99322 Stop Aggressive Drtving 2000 33,000 30,798 30,798 30,798 0 C 99323 Wood & Seed 2001 175,000 175,000 175,000 164,567 879 9,554 99324 LLEBG 2002 203,782 203,782 203,782 6 99325 C1tizen's Police Academy 18,500 28,500 28,500 20,370 141 7,989 99326 LLEBG Year 5 255,359 260,461 81181 266,642 268,642 0 C 7 99327 VOCA Grant 2000 34,910 34,522 .34,522 35,079 -557 C 99328 VOCA 2002 0 39,981 39,981 26,436 13,545 99329 Invostigative Recovery'Costs 879,324 877,324 (1,000) 876,324 354,154 247,668 274,502 8 99330. FL Contraband Forfeiture Fnd 521,775 422,326 89,424 511,750 312,720 272 198,758 9 99331 Law Enforcement Trust FD'91 1,556,204 1,851,133 1,851,133 1,559,327 291,808 99332 081cer Friendly Progrum 87,214 94,990 500 95,490 77,185 18,306 10 99333 Blcycla Jamboree 18,646 18,475 18,475 18,475 0 C 99334 Nghbad Police Homeless 0 997,800 997,800 335,414 21,500 640,886 99335 Operation Apoyo Hispanic 21,668 86,666 86,666 15,026 71,640 99338 GIS 2000 !35,369 85,369 85,369 85,369 0 C 99337 Project Next Step 78,500 78,500 78,500 77,902 598 99338 Target Corp. Law Enforcement Grant 900 53 953 953 0 C 11 99339 COPS Technology Grant 748,350 748,350 48,375 699,975 12 99344 Seat Belt Granl/FDOT 20,000 19,930 19,930 19,930 0 C 99345 Tobacco Enforcement V1 28,852 25,437 25,437 25,436 0 C 99348 LEBG 2002 250,233 30,147 280,380 86,922 8,500 188,958 13 99353 DUI Education 3,000 31000 3,000 1,420 1,580 99386. Safe Neighborhood 211,145 195,145 195,145 119,821 1,506 73,818 99363 DUI Equipment Fund 14,000 18,000 1,000 19,000 17,202 1,798 14 99384 Crime Prevention Program 630 630 630 1,041 -411 99375 COPS Universal Grant 1,871,905 11871,905 1,871,905 1,789,977 81,928 99388 COPS Problem Solving Partnership 90,858 90,726 90,728 90,726 0 C 99387 Federal Forfeiture Sharing 119,360 182,108 10,949 173,058 96,887 4,687 71,482 15 99393 COPS MORE V8 1,439,383 1,439,383 1,439,383 1,424,224 15,159 99394 Wood & SoW T9' 175,000 181,118 181,118 181,118 0 C '99489 Americops - Project Nucops 222,379 222,379 222,379 214,620 7,759 96938 Homeless Shelter 664,396 864,396 664,396 604,396 0 99947 Sofa Neighborhood TV Specialist 180,697 180,897 180,897 190,580 -9,683 10,492,307 12,275,159 1,118,341 13,393,500 10,018,725 335,753 3,030,021 40 SPECIAL PROGRAM STATUS SUMMARY THIRD QUARTER REVIEW: October 1, 2001 to Juno 30, 2002 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10101!2001 Prev Qtr Amdmt Bud et To Date Encumbr Balance Status Ref COMMUNITY DEVELOPMENT 99433 Intl!! Housing V7 581,486 561.486 501,486 561,486 0 99651 Economic Development 50,696 50,896 50,696 99,853 49,157 99652 Housing Rehabilitatioh 221,344 221,344 221,344 -49,157 270,501 99653 (mill Housing 108 209,815 209,815 209,815 209,815 0 99658 program Administration 161,438 161,438 161,438 161,438 0 C 99601 EconomicDevelopmant'99 163,655 163,655 163,655 163,655 0 99662 Housing Rehabilitation '99 43,959 43,959 43,959 36,146 5,813, 99683 Home Ownership'99 67,832 67,832 67,832 67,832 0 99670 Housing Relocation 7000 0 0 0 7,568 -7,568 99671 Economic Development 2000 275,000 275,000 (110,000) 165,000 18,682 148,318 99672 Housing Rehabilitation 2000 93,725 93,725 0 93,725 122,251 -28,526 99673 InN Housing 2000 0 0 0 67,334 -67,334 99674 Public Facilities 3 Improv 2000 270,525 270,525 270,525 113,198 150,000 7,327- 99675 Public Services 2000 150,750 150,750, 150,750 150,723 27 99676 Program Administration 2000 219,000 219,000 219,000 148,591 70,409 99677 Fair Housing 2000 14,000 14,000 14,000 13,519 481 99678 Demolition 2000 4,743 4,743 4,743 9,565 -4,822 99880 Housing Relocation 2001 6,233 6,233 6,233 18,200 -11.967 99681 Economic Dvlopmt 2001 331,273 331,273 331,273 146,216 21,690 163,367 99682 Housing Rehabilitation 2001 74,424 74,424 74,424 44,941 29,483 99683 Infill Housing 2001 0 0 0 31,082 44,450 •75,532 99684 Public Facilitias & Imprmts 2001 382,550 382,550 382,550 386,459 -3.909 99685 Public Svices 2001 159.031 159,031 159,031 135,424 5.607 18.000 99686 Program Adm 2001 255,710 255,710 255,710 200,200 55,510 99888 Demolition 2001 4,987 4,987 4,987 4,987 99690 Economic Development 2002 445,000 445.000 445,000 17,449 392,711 34,840 99691 Housing Rehab 2002 26,416 26,415 0 26,415 73,126 -46,711 99692 Infitl Housing 2002 0 992 -992 99693 Publc Fee d, improvements 169,883 169,883 125,000 294,883 38,372 131,511 125,000 99694 Public Services 2002 150,902 150,1102 150.902 113,848 78,812 41,758 99695 Program Adm 2002 205,800 205,800 205,800 150,973 54,827 99696 Fair Housing 2002 31,000 31,000 31,000 19,768 11,232 0 4,751,176 4,751,176 15,000 4,788,176 3,261,549 836,013 648,614 SOCIAL SERVICES 99538 Affordable Housing Imp Fees 432,676 432,676 432,676 132,236 300,440 99557 Code Enforcement-N Gmwd TO 66,532 66,488 66,488 66,468 0 99559 EEOC Charge Resolution 230,690 230,890 230,690 224,190 6.500 99500 HUD Fair Housing Assistance 107,200 107,200 107,200 97,200 10,000 99562 HUD Speda! Education 30,000 30,000 30,000 25,000 5,000 99564 Youth VIP Program 31,250 31,250 31,250 18,750 12,500 99565 JW8 - Teen Camp 35,160, 35,160 35,160 35,160 0 99598 Challenge Loan Guarantee Fd 80,757 80,757 80,757 0 80,757 99599 Infill Housing Developml Pgm 475,194 475,194 475,194 209,136 268,058 Sub Total 1,480,459 1,489,415 0 1,489,415 808,160 0 681,255 MARINE 99704 Sombler Mitigation Project 468,728 494,911 494,911 99707 Beach Guard Donations 100 350 2,060 2,410 200 Sub Total 488,828 495,261 2,060 497,321 200 MISCELLANEOUS PROGRAMS 99801 Brownfield Romediatlon 306,408 307,483 307,483 300.000 16 17 494,911 2,210 18 0 497,121 422 7,061 41 SPECIAL PROGRAM STATUS SUMMARY THIRD QUARTER REVIEW; October 1, 2001 to June 30, 2002 Descri Lion Budget 1010112001 Amended Prev Qtr Amdml Actual Expondituras Revised Project Bud at To Date Open Encumbr Available Amend Balance Status Ref 99602 Brownfield Revolving Loan 500,000 500,000 500,000 46,310 9,300 444,390 99803 Long Cantor Sinking Fund 287,260 287,260 287,260 194,470 92,790 99804 City Manager's Flexibility Fund 198,378 161,942 (1,500) 160,442 80,345 1,200 78,897 19 99812 Teens on the Run 11,733 11,733 11,733 11,733 0 C 99813 CPR Doll Donation 11000 1,000 1,000 985 15 99815 Cart Grant 22,012 22,012 22,012 18,180 3,832 99816 Fun n Sun 2001 34,720 34,697 34,697 34,697 0 C 99618 JWB - Martin Luther King Recreation 43,554 43,554 (8,674) 34,880 3480 0 C 20 99819 JWB-Ross Norton Recreation 13,400 13,400 (1,313) 12,087 12,087 0 C 21 99820 JWB - Kings Highway Recreation 16,001 16,001 (3,980) 12,021 12,021 0 C 22 99821 JWB - Joe MMagglo Teen 2001 19,200 49,550 49,550 33,407 16,143 99822 JWB - Ross Norton Teen 2001 19,200 49,550 49,550 37,140 12,410 99823 United Way 2001 1,500 1,418 1,418 1,418 a C 99824 OTTER Brownfield Remedidation 1111000 1111000 111,000 110,980 20 99825 Fun n Sun 2002 34,720 34,743 5,183 39,926 39,926 0 C 23 99826 July 4th 2002 30,000 30,000 30,000 30,000 0 C 99827 United Way 2002 1,500 1,500 1,500 24 99828 Vulnerability Assessment 115,000 115,000 115,000 25 99898 Fire Department Honor Guard '3.300 3,300 3,300 26 99899 GASB 34 Implementation 40,000 40,000 40,000. 27 99901 DOT Beautification Courtney Campbell 18,641 18,641 18,641 18,641 0 C 99902 F_xtrlcation'99- 6,146 2,001 2,601 2,601 0 C 99903 FROG Reissue Program 10,436 10,608 22 10,630 7,989 2,641 28 99904 Between the Llons 2,500 2,500 2,500 2,500 0 C 99905 JWB - MLK 2002 33,000 33,000 10,383 750 . 21,867 29 99907 Bluff to Beach Guideway Study 150,000 150,000 150,000 150,000 0 C 99908 Police - Outside Duty 485,345 959,089 160,205 1,139,294 1,176,393 -37,099 30 99910 Library Special Account 294,024 300,817 300,817 250,285 2,334 48,198 99919 Waste Tire Grant 328,066 337,462 337,462 337,402 0 99925 Pee Ac sass Support 325,000 425,000 425,000 225,000 200,000 99927 Emergency Operation 270,772 276,772 276,772 99928 Nagano Sister City Program 49,329 49,329 49,329 44,788 4,541 99931 Folk Art Festival 130,807 132,682 132,682 119,351 13,331 '99939 Brownfield - Federal 300,000 300,000 300,000 192,697 6,800 100,503 99041 Moccasin Lake Nature Park 88,994 90,052 730 91,382 80,167 11,215 31 99943 JWB Ross Norton 2002 8,800 81800 847 34 7,919 32 99944 Visitors Guide 40,515 40,515 40,515 40,515 0 C 99948 Transforming Government 0 -300 300 99950 IDS Foos 54,131 54,131 54,131 32,830 21,301 99951 Special Events Pilot Program 147,500 140,870 140,870 140,870 0 C 99953 Lobbyist Services 104,500 105,087 105,087 105,087 0 C 99954 Special Events 993,501 1,823,882 280,580 2,104,462 1,863,337 35,978 205,147 33 99956 Garden Street Park a Playground 32,532 32,632 32,632 31,507 1,125 99957 Sunsets Chdatmas/Beach 22,770 12,173 12,173 12,173 0 C 90958 Hurricane Georgia 289,452 12,880 12,680 12,680 0 C 99059 Safety Village Upgrade 14,785 14,785 14,785 10,589 4,196 99982 P&R Donations S Specified Programs 677,421 810,491 67,491 877,982 798,093 1,029 78,860 34 99963 Economic Development Incentive progr. 58,129 61,062 72,360 133,422 51,358 82,064 35 99984 Sand Key Beach Vegetation 145,042 145,042 145,042 129,143 15,899 9068 Integrated Disability Mgmt Assessment 8 Impl 801000 80,000 80,000 99988 Cleveland Street Maintenance 39,000 39,001) 498 38,502 99970 Tree Replacement Project 390,002 407,378 10,696 418,274 304,318 113,956 36 99971 Brownfield Assessment 152,133 153,262 42,250 195,512 138,132 9 57,371 37 99972 Brownfield Stabilization 159,109 164,082 1,400 165,462 59,519 105,943 38 99973 Brownfield Clean-up ' 204,909 209,818 (30,000) 179,818 62,779 117,039 39 99974 Brownfield Data Collection and Resoarc 103,202 104,675 (11,928) 92,647 86,181 1,196 6,270 40 99976 Brownfield State Award 500,000 500,000 500,000 500,000 1,258 -1,258 .99977 Greenwood Ecodev 70,000 70,000 37,899 32,101 42 SPECIAL PROGRAM STATUS SUMMARY THIRD QUARTER REVIEW: October 1, 2001 to June 30, 2002 . Actual Expenditures Budget Amended Revised Project Open Available Amend Description 1010112001 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref 99978 Malnstreel Program 10,672 11,316 11,316 11,316 99979 Historical Facade Program 31,930 31,930 12,250 44,180 10,852 33,528 41 99980 Hurricane Irene 2,188 0 .0 0 0 C 99982 EMS IncontivelRecognltion 5,925 5,925 5,925 2,321 3,e04 99983 Local Mitlgatlon Strategy 50,000 50,000 501000 22,693 27,307 .99985 Wild Fire Support ' 23,273 23,273 23,273 23,273 0 " 99986 Mediterranean Village 277,330 277,330 10,300 222,582 44,448 42 99988 increment Revenue - iMR 44,062 44,062 44,062 99969 Media Radios . 10,107 1,842 1,842 1,842 0 C .99990 Moore Fields 8&9 530,000 530,000 530,000 530,000 99991 Trailer Park Fire Hydrant 851000 65,000 65,000 65,000 99992 Fire Prevention Education 15,000 15,000 15,000 15,000 99993 Sailing Center Donations 27815 27,815 27,815 26,975 840 99994 JW8 - Kings Highway 2002 0 8,800 . 8,800 901 114 7,785 43 ` 99995 WaterConservallon Devices 100,000 100,000 100,000 73,687 720 25,593 . 99996' Water Conservation Education 1,052 1,052 1,052 44 99997 Main Library Field Trust Fund 115,571 115,571, 0 115,571 99998 Safety Village 19,501 19,526 19,528 13,604 5,922 8,820,478 10,754,201 1,104,754 11,858,955 9,221,139 283,726 3,354,090 ' .TOTAL ALL PROJECTS 28 075,296 29,873,811 2,240,155 32413,964 22,427,231 1,455,492 8,231,241 43 i City of Clearwater ' SPECIAL DEVELOPMENT FUND Third Quarter Amendments FY. 2001102 'Increase) (Decrease) Description = Revenues .. The revenue amendment reflects an Increase In anticipated Transportation Impact $250,000 revenues based upon collections to date. This amendment reflects the return of $100,000 of Special ` Appropriation of Development Fund revenues from capital project 315-93240, Designated Reserves ($100,000) Glen Oaks Golf Course, with the closing of this project. 150,000 Net Revenue Amendments 44 ,f 0 SPECIAL REVENUE FUNDS Third Quarter: October 1, 2001 - Juno 30, 2002 Original First Quarter Mid Yonr Third Quarter . Budget Amended Budget Amended Budget Amended Budget 2001102 2001102 2001102 2001102 Amendments SPECIAL DEVELOPMENT FUND Revenues: . Ad Valorem Taxes 1,881,620 1,881,620 1,881,620 1,881,620 ' Infrastructure Tax ' 9,059,000 9,059,000 91059,000 9,059,000 County Reimbursement - Fire Tax 697,450 697,450 697,450 697,450 Development Impact Fees 71,780 71,780 71,780 71,780 Interest Earnings 300,000 300,000 300,000 300,000 Open Space Fees 172,440 172,440 172,440 172,440 Recreation Facility Impact Fees 36,160 36,160 98,160 96,160 Recreation Land Impact Fees 140,510 140,510 40,510 40,510 Transportation Impact 277,940 277,940 277,940 527,940 250,000 Local Option Gas Tax 923,360 923,360' 923,360 . 923,360 Appropriation of Designated Reserves 5,989,300 6,370,574 7,638.585 7,538,585 000.000)-, 19,549.560 19,930,834 21,158,845 21,308,845 150,000 Expenditures: Transfer to Capital Improvement Fund Road Mlllage 1,881,620 1,881,620 1,881,620 1,881.620, Infrastructure Tax 5,586,800 5,968,074 7,072,085 7,072,085 Development Impact Fees 75,000 75,000 75,000 75,000 Transportation Impact fees' 290,000 290,000 290,000 290,000 • Local Option Gas Tax 1,750,000 1,750,000 1,750,000 1,750,000 Recreation Facility Impact 245,000 245,000 409,000 409,000 E Open Space Impact 600,000. 600,000 600,000 600,000 Recreation Land Impact .. 400,000 400,000 400,000 400,000 Payment in Lieu of Parking 1,500,000 1,500,000 11500,000 1,5001000 Undesignated Special Development Fund 94,000 94,000 94,000 94,000 ' Debt Service - Infra (Penny)Tax Loans 6,223,690 6,223,690 6,223,690 6,223,690 ` Debt Service Payments - Other 0 0 0 0 0 18,646,110 19,027,384 20,295,395 20,295,395 45 SPECIAL REVENUE FUNDS Third Quarter: October 1, 2001 - Juno 30, 2002 Orlglnal Budget 2001102 First Quarter Amended Budget 2001102 Mid Year Amended Budget 2001/02 Third Quarter Amended Budget 2001102 Amendments SPECIAL PROGRAM FUND Revenues: CDBG Grant 1,029,000 1,064,000 1,064,000 1,064,000 Home Funds 514,000 514,000 514,000 514,000 Grant Funds 0 1,494,086 1,552,598 2,659,149 1,106,551 Transfers from CRA 0 0 0 159,580 159,580 Transfers from Rehabilitation Fund . 0 0 0 15,000 15,000 Other Government Revenue 0 95,610 132,338 143,287 10,949 Police Fines and Cour. Proceeds 0 157,667 245,707 359,732 114,025 Donations 0 183,493 330,941 372,098 41,157 Sales 0 472,531 603,414 1,087,748 264,335 Rentals 0 25,808 43,817 79,193 35,376 .Contractual Services 0 289,081 475,644 785,849 310,205 Interest Earnings 95,000 118,510 161,117 167,407 6,290 Central Insurance Fund 0 801000 80,000 80,000 General Fund 0 14,770 -11,126 145,563 156,689 Sister City Program 3,000 3,000 3,000 3,000 City Manager's Feasibility Fund 100,000 100,000 100,000 100,000 Long Center Sinking Fund 82,000 82,000 82,000 82,000 Special Event Funding 64,720 64,720 64,720 64,720 . Increment Revenue 0 44,062 44,062 44,062 Homeless Shelter Program 100,000 100,000 100,000 100,000 Amedcorp COPS - Matching Funds 40,000 40,000 40,000 40,000 Expenditures: CDBG Grant 1,029,001) 1,029,000 1,029,000 1,029,000 Home Program 514,000 514,000 514,000 514,000 Planning Programs 0 60,548 53,548 53,546 Public Safely 0 1,585,018 1,782,853 2,901,194 1,118,341 Community Development 0 0 0 15,000 15,000 Sorlal Services 0 -44 -44 -44 Marine Services 0 0 28,433 30,493 2,060 Other Miscellaneous Programs 0 735,280 1,099,835 1,925,509 825,674 Sister City Program 3,000 3,000 3,000 3,01)0 City Managers Ftexibiilty Fund 100,000 110,136 110,136 108,636 (1,500) Lang Center Sinking Fund 82,000 82,000 82,000 82,000 Special Event Funding 64,720 589,400 888,471 1,169,051 280,580 Homeless Shelter Program 100,000 100,000 100,000 100,000 Americorp COPS - Matching Funds 40,000 40,000 40,000 40,000 1,932,720 4,848,338 5,731,232 7,971,387 2,240,155 SPECIAL PROGRAM FUND Revenues: SHIP Funds 873,440 873,440 873,440 873,440 873,440 873,440 873,440 873,440 0 Expenditures: SHIP Program 873,440 873,440 873,440 873,440 873,440 873,440 879,440 873,440 0 46 City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS Third Quarter Review FY 2001102 In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders without City Commission approval within certain limitations. The following change order have been administratively approved since the last report to the Commission based on the code specified criteria: 1. Increases do not exceed 10% over Commission approved amount on a cumulative basis, 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in any one change or cumulatively for the same project. 06/03/02 Administrative Change Order No. 4 - North Greenwood Reclaimed Water & Corridor Enhancements (#41-0029-EN). This change order increases the contract by $50,228.76 for actual quantities of supplies used and additional items required. The change order decreases the contract by $50,228.76 for other actual quantities of supplies used. There is no net change to the contract amount. Steve's Excavating, Inc. $0.00 06104102 Administrative Change • Order No, 4 - 2001 Sidewalk / Curb Replacement Contract (01-0021-EN). This change order increases the contract by $84,679.70 for actual quandties of supplies used and additional items not part of the original contract.' The change order grants a time extension to accomplish the additional work. This change order decreases the contract by $69,400.00 for other actual quantities of supplies used. The net change is an increase of $15,279.70 to the contract. Keystone Excavators, Inc. $15,279.70 06106/02 Administrative Change Order No. 5 - North Greenwood Reclaimed Water do Corridor Enhancements (1101-0029-EN).. ' This change order increases the contract by $20,104.50 for actual quantities of curb supplies and decreases the contract by a like amount of gutter supplies. There is no net change to the contract amount. Steve's Excavating, Inc. 50.00 06/10/02 Administrative Change Order No. 4 & Final (Revised) - Allen's Creek Gabion Project /Stevenson Creek - Linn Lake Gabion Construction (1198-0090-EN, 01- 0003-EN). This revision to the fatal change order decreases the contract by $348.17 for adjustments to actual quantities of supplies used. Steve's Excavating & Paving Company . 4348,17 47 City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS Third Quarter Review FY 2001/02 06/19102 Administrative Change Order No. I & Final -- Enterprise Road Improvements (401-0019-EN). This change order increases the contract by $1,640.38 for a change requested by the City to the original contract and decreases the connect by $120,138.93 for other actual quantities of supplies used. The net change is a decrease of $118,498.55 to the contract. Ajax Paving Industries, Inc. -$118,498.55 07/17/02 Administrative Change Order No. 1 & Final - Public Water Supply Wells Improvement (#01-0025-U7). This change order decreases the contract by $93,908.44 for actual quantities of supplies used and deleted items not required to complete the contract. The change order grants a time extension to accomplish work delayed awaiting permits or 'service by another party. Hausinger & Associates, Inc. -593,908.44 07/22/02 Administrative Change Order No. 5 & Final - Annual Storm Pipe Replacement Contract (#01-0061-U7). This change order increases the contract by $5,615.07 for actual supplies used of some items and decreases the contract by $1,126.98 for other actual quantities of supplies not needed to complete the contract. The net change is an increase of $4,488.09 in the contract amount. Keystone Excavators, Inc. $4,488.09 08/05/02 Administrative Change Order No. 3 -- 2000 Reclaimed Water System Improvements - Contract No. 1 Piping System Improvements (#00-0029-U7). This change order increases the contract by $ 0.15 for redefined quantities, prices, and descriptions of supplies to be used in the Beach Pump Station Improvements portion of this contract. The redefined iterns were approved at the June 6, 2002 Commission meeting. A & L Underground, Inc. $0.15 08/26/02 Administrative Change Order No. 6 - 2001 Sidewalk / Curb Replacement Contract (#01-0021-EN). This change order increases the contract by $42,137.40 for actual quantities of supplies used and additional items not part of the original contract. This change order decreases the contract by $42,138.50 for other actual quantities of supplies used. The net change is a decrease of $1.10 to the contract. Keystone Excavators, Inc. -51.10 48 ORDINANCE NO. 7009-02 Revised 9-11-02 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2002 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, LOCAL HOUSING ASSISTANCE TRUST FUND, WATER & SEWER FUND, STORMWATER FUND, GAS FUND, SOLID WASTE FUND, RECYCLING FUND, PARKING FUND AND ADMINISTRATIVE SERVICES FUND, AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2002, for operating purposes, including debt service, was adopted by Ordinance No. 6842-01; and WHEREAS, at the Third Quarter Review it was found that increases and decreases are necessary in the total amount of $ 7,881,685 for revenues and $ 4,827,475 for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Commission to provide for the expenditure of money for proper purposes not contained In the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 6842-01 is amended to read: Pursuant to the Ameade City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2001 and ending September 30, 2002 a copy of which is on file with the City Clerk, the City Commission hereby adopts an amend budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Brian J. Aungst, Mayor-Commissioner Attest: Pamela K. Akin, City Attorney 99 Cynthia E. Goudeau, City Clerk Ordinance No. 7009-02 EXHIBIT A 2001-02 BUDGET REVENUE Original Budget 2001102 First Quarter Amended Budget 2001/02 Mid Year Amended Budget 2001102 Third Quarter Amended Budget 2001102 udget Amendment General Fund: Property Taxes 28,115,300 28,115,300 28,115,300 28,418,300 303,000 Sales Tax 12,850,000 12,850,000 12,850,000 12,894,770 44,770 Franchise Fees 6,858,720 6,858,720 7,101,010 7,101,010 Utility Taxes 10,798,580 10,798,580 10,509,050 10,559,050 50,000 Licenses & Permits 3,182,360 3,182,360 3,182,360 3,132,360 -50,000 Fines, Forfeitures or Penalties 1,525,880 1,525,880 1,525,880 1,671,640 145,760 Intergovernmental Revenue 9,417,050 9,417,060 9,417,060 9,450,940 33,880 Charges for Services 2,002,500 1,988,060 1,988,060 1,896,100 -91,960 Use and Sale of City Property and Money 1,240,860 1,240,860 1,255,440 1,259,060 3,620 Miscellaneous Revenues 309,290 322,620 322,620 322,620 Interfund Charges/Transfers 11,696,090 11,701,230 11,784,530 11,833,130 48,600 Transfer from (to) Surplus 313,000 605,440 765,340 378,770 -386,570 Total, General Fund 88,309,640 _ 88,606,110 88,816,650 88,917,750 101,100, Special Revenue Funds: Special Development Fund 19,549,560 19,930,834 21,158,845 21,308,845 Special Program Fund 2,027,720 4,943,338 5,826,232 8,066,387 Local Housing Asst Trust Fund 873,440 673,440 873,440 873,440 Utility & Other Enterprise Funds: Water & Sewer Fund 44,760,020 44,784,020 45,369,020 45,369,020 Stormwater Utility Fund 5,646,780 7,012,890 7,019,890 6,899,890 Solid Waste Fund 15,817,300 15,947,300 16,121,000 16,266,000 Gas Fund 28,384,970 30,040,060 29,789,140 29,117,900 Recycling Fund 2,357,140 2,320,140 2,214,800 2,257,800 Marine and Aviation Fund 3,372,530 3,372,530 3,372,530 3,372,530 Parking Fund 4,204,720 4,204,720 4,423,920 10,423,920 Harborview Center Fund 2,396,670 2,396,670 2,396,670 2,396,670 Internal Service Funds: Administrative Services Fund 8,066,680 8,059,610 8,154,610 8,148,280 General Services Fund 3,240,040 3,240,040 3,240,040 3,240,040 Garage Fund 8,983,680 8,983,680 9,018,680 9,018,680 Central Insurance Fund 14,353,620 14,654,300 14,654,300 14,654,300 150,000 2,240,155 -120,000 145,000 -671,240 43,000 6,000,000 -6,330 Total, All Funds _ 2521344,510 259,369,682 262,449,767 270,33.1,452 7,881,685 50 Ordinance #7009-02 EXHIBIT A (Continued) 2001-02 BUDGET EXPENDITURES Original Budget 2001102 First Quarter Amended Budget 2001102 Mid Year Amended Budget 2001102 Third . Quarter Amended Budget 2001102 udget Amendment General Fund: City Commission 270,400 253,780 253,780 253,780 City Managers Office 783,380 783,380 783,380 783,380 City Clerk 1,293,480 1,293,480 1,293,480 1,293,480 Development Services 2,858,860 3,022,760 3,163,860 3,163,860 Economic Development 961,240 1,436,470 1,466,470 1,466,470 Finance'& City Audit 2,046,660 2,046,660 2,045,380 2,038,380 -7,000 Fire 15,502,390 15,502,390 15,486,390 15,486,390 Human Relations 488,430 488,430 488,430 488,430 Human Resources 1,131,250 1,131,250 1,148,530 1,198,530 50,000 Legal 1,259,130 1,147,120 1,347,120 1,437,120 90,000 Library 4,541,310 4,541,310 4,541,310 4,541,310 Marine & Aviation 507,390 507,390 507,390 512,390 5,000 Non-Departmental 2,773,590 3,285,360 3,118,760 3,061,240 -57,520 Office of Management & Budget 267,020 267,020 267,020 269,020 2,000 Parks & Recreation 14,745,550 14,745,550 14,745,550 14,749,170 3,620 Police 27,868,810 27,882,140 27,884,330 27,899,330 15,000 Planning 1,749,960 1,025,830 1,025,830 1,025,830 Public Communications 910,400 895,400 '895,400 895,400 Public Works Administration 8,350,390 8,350,390 8,354,240 8,354,240 Special Revenue Funds: Special Development Fund Special Program Fund Local Housing Asst Trust Fund 18,646,110 19,027,384 20,295,395 20,295,395 1,932,720 4,848,338 5,731,232 7,971,387 873,440 873,440 873,440 873,440 2,240,155 Utility & Other Enterprise Funds: Water & Sewer Fund 44,760,020 44,784,020 45,369,020 43,344,02D -2,025,000 Stormwater Utility Fund 5,646,780 6,453,630 6,601,630. 5,401,630 -1,200,000 Solid Waste Fund 15,812,190 15,861,990 15,908,640 15,950,640 42,000 Gas Fund 27,168,920 27,921,110 27,688,860 27,281,870 -406,990 Recycling Fund 2,357,140 2,320,140 2,214,800 2,248,800 34,000 Marine and Aviation Fund 3,352,250 3,352,250 3,352,250 3,352,250 Parking Fund 3,119,220 3,274,920 3,494,120 9,542,660 6,048,540 Harborvlew Center Fund 2,396,670 2,396,670 2,396,670 2,396,670 Internal Service Funds: Administrative Services Fund 8,066,680 8,059,610 8,154,610 8,148,280 -8,330 General Services Fund 3,222,950 3,222,950 3,222,950 3,222,950 Garage Fund 8,983,680 8,916,530 8,916,530 8,916,530 Central Insurance Fund 12,08B,800 12,446,850 12,446,850 12,446,850 Total, All Funds 246 735,210 252,365,942 255,483,647 _ _260,311,122 4,8276475 51 Ordinance #7009-02 ORDINANCE NO. 7010-02 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING - THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2002, TO REFLECT A NET INCREASE OF $4,943,434 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30, 2002 was adopted by Ordinance No. 6843-01; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Commission to provide for the expenditure of money for proper purposes not contained in .the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 6843-01 'is amended to read: Pursuant to the Third Quarter Amended Capital Improvement Program Report and Estimated Budget.for the fiscal year beginning October 1, 2001 and ending September 30, 2002, a copy of which is on file with the City Clerk, the City Commission hereby adopts a Ihird Quarter AM ndpri budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Pamela K. Akin City Attorney Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau. City Clerk Ordinance #7010-02 52 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2001/02 Police Protection Fire Protection New Street Construction Major Street Maintenance Sidewalks'and Bike Trails Intersections Parking Miscellaneous Engineering Leisure Park Development Beautification Marine/Aviation Facilities Libraries Garage Maintenance of Buildings General Public Buildings & Equipment Miscellaneous Stormwater Utility Gas System Solid Waste Utilities Miscellaneous Sewer System Water System Recycling TOTAL Original Budget 2001102 First Qtr Amended Budget 2001/02 Mid Year Amended Budget 2001102 Third Qtr Amended Budget 2001102 mendments 500,000 463,180 463,180 493,180 30,000 2,173,200 2,153,273 3,216,085 3,414,735 . 198,650 0 34,380 34,380 38,380 4,000 4,986,620 5,163,125 5,278,486 5,278,486 .0 0 0 0 435,000 435,000 435,000 435,000 3,300,000 3,300,000 1,800,000 7,800,000 6,000,000 175,000 -18,847,533 -3,383,360 -3,368,360 15,000 0 1,976,875 1,976,875 250,000 (1,726,875) 3,540,000 3,601,227 3,691,227 3,591,227 (100,000) 0 .0 0 0 715,000 1,138,495 1,212,495 1,212,495 5,737,900 5,803,825 5,807,222 5,844,542 37,320 2,842,210 2,851,234 3,004,184 3,002,705 (1,479) 512,000 533,479 577,479 574,958 (2,521) 0 -21,345 17,285 17,285 1,405,200 1,582,985 1,380,056 1,484,333 104,277 5,954,620 22,382,298 22,888,848 .19,996,302 (2,892,546) 2,485,490 2,485,490 2,485,490 2,485,490 515,000 515,000 515,000 515,000 226,670 190,125 190,125 190,125 11,420,170 11,416,250 11,416,250 13,577,095 2,160,845 14,195,460 14,305,460 15,583,090 16,699,853 1,116,763 225,000 44,350 44,350 44,350 61,344,540 61,507,173 78,633,747 83,577,181 4,943,434 63 Ordinance # 7010.02 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2001102 First Qtr Mid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 2001102 2001102 2001102 2001102 Amendments GENERAL SOURCES: General Operating Revenue. 1,386,060 1,780,124 2,156,265. 2,454,815 298,550 General Revenue/County Co-op 124,940 124,940 124,940 124,940 Special Development Fund 1,594,000 1,594,000 1,594,000 1,494,000 (100,000) Community Redevelopment Agency 0 223,582 223,582 223,582 Downtown Development Board 0 , 0 0 0 Road Millage 1,881,620 1,881,620 1,881,620 1,881,620 Recreation. Facility Impact Fees 245,000 245,000 409,000 409,000 Recreation Open Space Impact Fee Recreation Land Impact Fee Recreation Land Impact Fees 0 0 0 0 Transportation Impact Fees 290,000 290,000 290,000 290,000 Penny for Pinellas 5,586,800 5,968,074 7,072,084 7,072,084 Penny for Pinellas Bond Penny for Pinellas Bond 0 0 0 0 Development Impact Fees 75,000 75,000 75,000 75,000 Local Option Gas Tax 1,750,000 1,750,000 1,750,000 1,750,000 Grants - Other Agencies 1,305,000 3,029,733 4,833,613 3,106,738 (1,726,875) Interest 0 30,925 30,925 18,245 (12,680) Donations 5,000,000 5,035,000 5,035,300 5,130,300 95,000 City of Safety Harbor 0 0 0 0 Insurance Reimbursement 0 52,605 52,605 56,605 4,000 SELF SUPPORTING FUNDS: Marine/Aviation Revenue 470,000 470,000 470,000 470,000 Parking Revenue 306,000 306,000 491,200 6,491,200 6,000,000 Water Revenue 674,500 674,500 674,500 674,500 Sewer Revenue 3,113,500 3,113,500 3,113,500 3,113,500 Reclaimed Water 0 0 0 0 Water Impact Fees 220,000 220,000 220,000 220,000 Water R & R 2,108,000 2,108,000 2,108,000 2,108,000 Sewer R & R 1,484,000 1,484,000 1,484,000 1,484,000 Sewer Impact Fees 200,000 200,000 200,000 200,000 Gas Revenue 2,517,990 2,537,990 2,537,990 2,537,990 Solid Waste Revenue 515,000 515,000 515,000 515,000 Stormwator Utility 559,150 252,849 252,849 252,849 Stormwater Utility Retention Rev 84,060 84,060 84,060 84,060 Recycling Revenue 225,000 195,790 195,790 195,790 Grants 544,000 5,879,000 5,879,000 6,761,271 882,271 Property Owner Share 0 0 0 22,367 22,367 INTERNAL SERVICE FUNDS: Admin Services Fund 400,000 400,000 495,000 1,959.735' 1,464,735 Garage Fund 165,410 98,261 98,261 98,261 General Services Fund 250,000 250,000 250,000 250,000 64 Ordinance # 7010.02 EXHIBITA CAPITAL IMPROVEMENT PROGRAM FOR, FISCAL YEAR 2001102 First Qtr Mid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 2001102 2001/02 2001102 2001102 Amendments .. 'BORROWING - GENERAL SOURCES: Lease Purchase 755,000 629,091 616,853, 616,853 SELF-SUPPORTING FUNDS: Lease Purchase - Sewer 59,400 55,480 . 55,480 26,505 (28,975) Lease Purchase.- Water 29,400 4,400 4,400 4,400 Lease Purchase - Stormwater Utility. 0 -306,301 -306,301 -3,397,065 Lease Purchase - Recycling Bond Issue - Parking 1,500,000 1,500,000 -185,200 -185,200 Bond Issue - Stormwater Utility 3,892,080 15,729,183 15,729,183 12,638,419 (3,090,764) Bond Issue - Water & Sewer 17,631,830 17,631,830 17,631,830 20,231,993 2,600,163 ' INTERNAL SERVICE FUNDS: Garage Lease/Purchase 2,676,800 2,713,073 2,713,073 2,713,073 . General Services Lease/Purchase Admin Svcs Lease/Purchase 695,000 695,000 290,480 -1,173,878 (1,464,358) TOTAL ALL FUNDING SOURCES: 60,314,540 79,521,308 _811147,882 83,000,552 4,943,434 i . 55 Ordinance # 7010.02 Revised 9-11-02 ORDINANCE NO. 7009-02 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2002 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, LOCAL HOUSING ASSISTANCE TRUST FUND, WATER & SEWER FUND, STORMWATER FUND, GAS FUND, SOLID WASTE FUND, RECYCLING FUND, -PARKING FUND AND ADMINISTRATIVE SERVICES FUND, AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2002, for operating purposes, Including debt service, was adopted by Ordinance No. 6842-01; and ' WHEREAS, at the Third Quarter Review it was found that increases and decreases are necessary in the total amount of $ 7,881,685 for revenues and $ 4,827,475 for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Commission to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: ,rtinn 1. Section 1 of Ordinance No. 6842-01 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2001 and ending September 30, 2002 a copy of which Is on file with the City Clerk, the City Commission hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. . Section . This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Apr ved as to form: f G . Pamela . Akin, City Attorney Brian J. Aungst, Mayor-Commissioner Attest: Cynthia E. Goudeau, City Clerk Ordinance No. 7009.02 EXHIBIT A 2001.02 BUDGET REVENUE Original Budget 2001102 First Quarter Amended Budget 2001102 Mid Year Amended Budget 2001102 Third Quarter Amended Budget 2001102 udget Amendment General Fund: Property Taxes 28,115,300 28,115,300 28,115,300 28,418,300 303,000 Sales Tax 12,850,000 12,850,000 12,850,000 12,894,770 44,770 Franchise Fees 6,858,720 6,858,720 7,101,010 7,101,010 Utility Taxes 10,798,580 10,798,580 10,509,050 10,559,050 50,000 Licenses & Permits 3,182,360 3,182,360 . 3,182,360 3,132,360 -50,000 Fines, Forfeitures or Penalties 1,525,880 1,525,880 1,525,880 1,671,640 145,760 Intergovernmental Revenue 9,417,060 9,417,060 9,417,060 9,450,940 33,880 Charges for Services 2,002,500 1,988,060 1,988,060 1,896,100 -91,960 Use and'Sale of City Property and Money . • 1,240,860 1,240,860 1,255,440 1,259,060 3,620 Miscellaneous Revenues 309,290 322,620 322,620 322,620 Interfund Charges/Transfers 11,696,090 11,701,230 11,784,530 11,833,130 48,600 Transfer from (to) Surplus 313,000 605,440 765,340 378,770 -386,570 Total, General Fund 88,309,640 88,606,110 88,816,650 88,917,750 101,100 Special Revenue Funds: Special Development Fund 19,549,560 19,930,834, 21,158,845 21,308,845 Special Program Fund 2,027,720 4,943,338 5,826,232 8,066,387 Local Housing Asst Trust Fund 873;440 873,440 873,440 873,440 Utility 8, Other Enterprise Funds: Water & Sewer Fund 44,760,020 44,784,020 45,369,020 45,369,020 Stormwater Utility Fund 5,646,780 7,012,890 7,019,890 6,899,890 Solid Waste Fund 15,817,300 15,947,300 16,121,000 16,266,000 Gas Fund 28,384,970 30,040,060 29,789,140 29,117,900 Recycling Fund 2,357,140 2,320,140 2,214,800 2,257,800 Marine and Aviation Fund 3,372,530 3,372,530 3,372,530 3,372,530 Parking Fund 4,204,720 4,204,720 4,423,920 10,423,920 Harborview Center Fund 2,396,670 2,396,670 2,396,670 2,396,670 Internal Service Funds: Administrative Services Fund 8,066,680 8,059,610 8,154,610 8,148,280 General Services Fund 3,240,040 3,240,040 3,240,040 3,240,040 Garage Fund 8,983,680 8,983,680 9,018,680 9,018,680 Central Insurance Fund 14,353,620 14,654,300 14,654,300 14,654,300 150,000 2,240,155 -120,000 145,000 -671,240 43,000 6,000,000 -6,330 Total, All Funds 252 344,510 259,369,682 262,449,767 270,331,452 7,881,685 Ordinance #7009.02 A EXHIBIT A (Continued) 2001.02 BUDGET EXPENDITURES Original Budget 2001102 First Quarter Amended Budget 2001102 Mid Year Amended Budget 2001102 Third Quarter Amended Budget .2001102 udget Amendment General Fund: City Commission 270,400 253,780 253,780 253,780 City Manager's Office 783,380 783,380 783,380 783,380 City Clerk 1,293,480 1,293,480 .1,293,480 1,293,480 Development Services 2,858,860 3,022,760 3,163,860 3,163,860 Economic Development 961,240 1,436,470 1,466,470 1,466,470 Finance & City Audit 2,046,660 2,046,660 2,045,380 2,038,380 -7,000 Fire 15,502,390 15,502,390 15,486,390 15,486,390 Human Relations 488,430 488,430 488,430 488,430 Human Resources 1,131,250 1,131,250 1,148,530 1,198,530 50,000 Legal 1,259,130 1,147,120 1,347,120 1,437,120 90,000 Library 4,541,310 4,541,310 4,541,310 4,541,310 Marine & Aviation 507,390 507,390 507,390 512,390 5,000 Non-Departmental 2,773,590 3,285,360 3,118,760 3,061,240 -57,520 Office of Management & Budget 267,020 267,020 267,020 269,020 2,000 Parks & Recreation 14,745,550 14,745,550 14,745,550 14,749,170 3,620 Police , 27,868,810 27,882,140 27,884,330 27,899,330 15,000 Planning 1,749,960 1,025,830 1,025,830 1,025,830 Public Communications 910,400 895,400 895,400 895,400 Public Works Administration 8,350,390 8,350,390 8.354.240 8,354,240 Special Revenue Funds: Special Development Fund 18,646,110 19,027,384 20,295,395 20,295,395 Special Program Fund 1,932,720 4,848,338 5,731,232 7,971,387 Local Housing Asst Trust Fund 873,440 873,440 873,440 873,440 Utility & Other Enterprise Funds: Water & Sewer Fund 44,760,020 44,784,020 45,369,020 43,344,020 Stormwater Utility Fund 5,646,780 6,453,630 6,601,630 5,401,630 Solid Waste Fund 15,812,190 15,861,990 15,908,640 15,950,640 Gas Fund 27,168,920 27,921,110 27,688,860 27,281,870 Recycling Fund 2,357,140 2,320,140 2,214,800 2,248,800 Marine and Aviation Fund 3,352,250 3,352,250 3,352,250 3,352,250 Parking Fund 3,119,220 3,274,920 3,494,120 9,542,660 Harborview Center Fund 2,396,670 2,396,670 2,396,670 2,396,670 Internal Service Funds: Administrative Services Fund 8,066,680 8,059,610 8,154,610 8,148,280 General Services Fund 3,222,950 3,222,950 3,222,950 3,222,950 Garage Fund 8,983,680 8,916,530 8,916,530 8,916,530 Central Insurance Fund 12,086,800 12,446,850 12,446,850 12,446,850 2,240,155 -2,025,000 -1,200,000 42,000 -406,990 34,000 6,048,540 -6,330 Total, All Funds 246,735,210 252,365,942 255,483,647 260,311,122 4,827,475 Ordinance #7009-02 . 371, L-3a 2&) ORDINANCE NO. 7010-02 AN - ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2002, TO REFLECT A NET INCREASE OF $4,943,434 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30, 2002 was adopted by Ordinance No. 6843-01; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Commission to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 6843-01 is amended to read: Pursuant to the Third Quarter Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2001 and ending September 30, 2002, a copy of which is on file with the City Clerk,.the City Commission hereby adopts a Third Quarter Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: iul - ?Vjl Pamela K. Akin City Attorney Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Cleric Ordinance #7010-02 . EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR. FISCAL YEAR 2001102 First Qtr Mid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 2001102 2001102 2001102 2001102 Amendments Police Protection Fire Protection New Street Construction Major Street Maintenance Sldewalks and Bike Trails Intersections Parking Miscellaneous Engineering Leisure , Park Development Beautification Marlne/Avlatlon Facilities Libraries Garage Maintenance of Buildings General Public Buildings & Equipment Miscellaneous Stormwater Utility Gas System Solid Waste Utilities Miscellaneous Sewer System Water` System . Recycling TOTAL 500,000 463,180 463,180 493,180 30,000 2,173,200 2,153,273 3,216,085 3,414,735 198,650 0 34,380 34,380 38,380 4,000 4,986,620 5,163,125 5,278,486 5,278,486 0 0 0 0 435,000 435,000 435,000 435,000 3,300,000 3,300,000 1,800,000 7,800,000 6,000,000 175,000 -18,847,533 -3,383,360 -3,368,360 15,000 0 1,976,875 1,976,875 250,000 (1,726,875) 3,540,000 3,601,227 3,691,227 3,591,227 . (100,000) 0 0 0 0 715,000 1,138,495 1,212,495 1,212,495 5,737,900 5,803,825 5,807,222 5,844,542 37,320 2,842,210 2,851,234 3,004,184 3,002,705 (1,479) 512,000 533,479 577,479 574,958 (2,521) 0 -21,345 17,285 17,285 1,405,200 1,582,985 1,380,056 1,484,333 104,277 5,954,620 22,382,298 22,888,848 19,996,302 (2,892,546) 2,485,490 2,485,490 2,485,490 2,485,490' 515,000 515,000 515,000. 515,000 226,670 190,125 190,125 190,125 11,420,170 11,416,250 11,416,250 13,577,095 2,160,845 14,195,460 14,305,460 15,583,090 16,699,853 1,116,763 225,000 44,350 44,350 44,350 61,344,540 61,507,173 78,633,747 83,577,181 4,943,434 Ordinance # 7010-02 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2001102 First Qtr Mid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 2001102 .2001102 2001/02 2001102 Amendments GENERAL SOURCES: General Operating Revenue 1,386,060 1,780,124 2,156,265 2,454,815 298,550 General Revenue/County Co-op 124,940 124,940 124,940 124,940 Special Development Fund 1,594,000 1,594,000 1,594,000 1,494,000 (100,000) Community Redevelopment Agency 0 223,582 223,582 223,582 Downtown Development Board 0 0 0 0 Road Millage 1,881,620 1,881,620 1,881,620 1,881,620 Recreation Facility Impact Fees 245,000 245,000 409,000 409,000 Recreation Open Space Impact Fee Recreation Land Impact Fee Recreation Land Impact Fees 0 0 0 0 Transportation Impact Fees 290,000 290,000 290,000 290,000 Penny for Pinellas 5,586,800 5,968,074 7,072,084 7,072,084 Penny for Pinellas Bond Penny for Pinellas Bond 0 0 0 0 Development Impact Fees 75,000 75,000 75,000 75,000 Local Option Gas Tax 1,750,000 1,750,000 .1,750,000 1,750,000 Grants - Other Agencies 1,305,000 3,029,733 4,833,613 3,106,738 (1,726,875) Interest 0 30,925 30,925 18,245 (12,680) Donations 5,000,000 5,035,000 5,035,300 5,130,300 95,000 City of Safety Harbor 0 0 0 0 Insurance Reimbursement 0 52,605 52,605 56,605 4,000 SELF SUPPORTING FUNDS: Marine/Aviation Revenue 470,000 470,000 470,000 470,000 Parking Revenue 306,000 306,000 491,200 6,491,200 61000,000 Water Revenue 674,500 674,500 674,500 674,500 Sewer Revenue 3,113,500 3,113,500 3,113,500 3,113,500 Reclaimed Water 0 0 0 0 Water Impact Foes 220,000 220,000 220,000 220,000 Water R & R 2,108,000 2,108,000 2,108,000 2,108,000 Sewer R & R 1,484,000 1,484,000 1,484,000 1,484,000 Sewer Impact Foos 200,000 200,000 200,000 200,000 Gas Revenue 2,517,990 2,537,990 2,537,990 2,537,990 Solid Waste Revenue 515,400 515,000 515,000 515,000 Stormwater Utility 559,150 252,849 252,849 252,849 Stormwater Utility Retention Rev 84,060 84,060 84,060 84,060 Recycling Revenue 225,000 195,790 195,790 195,790 Grants 544,000 5,879,000 5,879,000 6,761,271 882,271 Property Owner Share 0 0 0 22,367 22,367 INTERNAL SERVICE FUNDS: Admin Services Fund 400,000 400,000 495,000 1,959,735 1,464,735 Garage Fund 165,410 98,261 98,261 98,261 General Services Fund 250,000 250,000 250,000 250,000 Ordinance # 7010.02 I ., EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2001102 First Qtr Mid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 2009102 2001102 2001102 2001102 Amendments BORROWING -GENERAL SOURCES: Lease Purchase 755,000 629,091 616,853 616,853 SELF-SUPPORTING FUNDS: Lease Purchase - Sewer 59,400 55,480 55,480 26,505 (28,975) Lease Purchase -Water 29,400 4,400 4,400 4,400 Lease Purchase - Stormwater Utility .0 -306,301 -306,301 -3,397,065 Lease Purchase..! Recycling Bond Issue -Parking 1,500,000 1,500,000 -185,200 -185,200 Bond Issue - Stormwater Utility 3,892,080 15,729,183 15,729,183 12,638,419 (3,090,764) .Bondi Issue - Water & Sewer 17,631,830 17,631,830 17,631,830 20,231,993 2,600,163 INTERNAL SERVICE FUNDS: Garage Lease/Purchase 2,676,800 2,713,073 2,713,073 2,713,073 General Services Lease/Purchase Admin Svcs Lease/Purchase 695,000 . 695,000 290,480 -1,173,878 (1,464,358) TOTAL ALL FUNDING SOURCES: 60,314,540 79,521,308 81,147,882 83,000,552 4,943,434 I Y ' uK?w..i?.,ii.v i..: i... _a.._ •.1s txL tJ??wsw••?.._ .... Ordinance # 7010-02 AGE_N_,DA nni? qim ITEM # a? 'S+ c,Jrl,U Clearwater City Commission Agenda Cover Menlorttndum SUBJECT/RECOMMENDATION: . Adoption of the Island Estates Neighborhood Plan MOTION: Worksession Item #: ?if' (7 esG. Final Agenda Item # g Meeting Date: 9_19_02 APPROVE the Island Estates Neighborhood Plan and ADOPT Resolution No. 02-23. ? and that the appropriate officials be authorized to execute same. SUMMARY: This is one of three companion items relating to Island Estates:' neighborhood flan, text amendments and rezoning. • On April 19, 2001, the Clearwater City Commission appointed all Island Estates study committee and approved the initiation of the Island Estates Neighborhood Conservation Overlay District planning process. • Seven (7) public neighborhood meetings were held between September 2001 and February 2002 to develop the Island Estates Neighborhood Play. Pursuant to Code Section 4-608 of the Community Development Code at least four (4) public meetings must occur. The Plan addresses existing neighborhood conditions, strengths and weaknesses, goals and objectives and implementation. • Island Estates residents identified the following as strengths: reclaimed water; well-maintained Property; good services such as grocery, gas station, store, batik and park; on-street parking; the waterfront; neighborhood events; and flexibility of not being in overlay district. Reviewed Originating Department: Costs: Commission Action: by: Legal Planning and D op ent ? Approved Budget NIA Gina L, Clayto Total ? Approved with Conditions Purchasing NIA User Department: ? Denied Risk Mgmt. NIA Planning Current Fiscal Year ? Continued to: Is NIA Funding Source; ACM 0 Capital In provement Other WA Advertised: U Operating, Date, ? Other: Attachmonts: Paper: Planning Dept. Staff Report Submitted O Not Required Appropriation Codo Resolution No. 02 --23 by: Island Estates PA 44;"VL Affected Parties Neighborhood Plan 1 ? Notified City Manager ID Not Required ? None +C0 ? Printed on recycled paper • Residents identified the following as neighborhood weaknesses: the appearance of aboveground power lines; gravel yards; restricted water flow in canals; parking of various vehicles in front yards; poor yard maintenance; differences in setback requirements.between deed restrictions and City Code; loose regulation of rcdevelopment;'and the presence of short term rentals. • Goals and objectives were developed to enhance the strengths identified and minimize the weaknesses. The goals and objectives provide a framework for future ncigliborhood activities to maintain Island Estates as a .desirable neighborhood. The categories for goals and objectives are neighborhood amenities, waterfront and canals, traffic and street use, neighborhood appearance and maintenance, character of redevelopment, utilities and infrastructure, and minimal rental periods. • The implementation section of the Plan lists the development standards to be included in the Island Estates Neighborhood Conservation Overlay District. They address the following issues: permitted uses, 111inimur11 lot sizes, building. setbacks, building height, parking on private property, fences, screening of mechanical equipment, landscaping, minimum rental periods, outdoor storage and deviations from dimensional requirements. • The implementation section of the Plan also focuses on neighborhood actions that will be required to implement the plan such as education and enforcement of the overlay standards, creating neighborhood liaisons and education' programs, increasing neighborhood involvement, and establishing special project committees as needed. • The Island Estates Neighborhood Plan is consistent with objectives and policies of the Clearwater Comprehensive Plan. • There are two.companion items to the Island Estates Neighborhood Plan that will create the Island Estates Neighborhood Conservation Overlay District in the form of text amendments to the Community Development Code and to apply the Overlay District to the zoning atlas. The specific requests are contained in two separate agenda items and 'ordinances. • The Community Development Board reviewed the proposed Island Estates Neighborhood Plan at its regularly scheduled meeting on June 18, 2002 and recommended approval of the Plan by a vote of'6-1. 2 CDB Meeting Date: June 18, 2002 Agenda Item: D.1. CITY OF CLEARWATER PLANNING DEPARTMENT STAFF REPORT ISLAND ESTATES NEIGHBORHOOD PLAN REQUEST: Approval of the Island Estates Neighborhood Plan INITIATED BY: Island Estates Neighborhood and City of Clearwater Planning Department BACKGROUND INFORMATION: Neighborhood Conservation Overlay District When the City of Clearwater adopted its new Community Development Code in 1999 a new planning tool known as the Neighborhood Conservation Overlay District (NCOD) was established. The purpose of the NCOD is to ensure that redevelopment activities and infill in existing stable neighborhoods are consistent with the existing character of the neighborhood. The NCOD has a list of nine criteria that neighborhoods must meet in order to be eligible for the designation. Once it has been determined that a neighborhood complies with the'criteria, including that owners of sixty percent (60%) of the real property within the neighborhood agree to pursue the NCOD, the process begins. Tile neighborhood, in conjunction with City staff, must prepare a special area plan that includes goals and objectives. In addition, a neighborhood may develop Et unique set of development standards that are consistent with the neighborhood plan and appropriate to protect the health, safety and general welfare of the neighborhood. Once the City Commission approves the plan, the NCOD is to be applied to the zoning atlas and the development standards of the NCOD added to the Community Development Cottle. The purpose of the neighborhood plan is to provide a framework for neighborhood enhancement, change, and maintenance. It will serve as an official document for Island Estates and the City of Clearwater. It should be used to coordinate public and private initiatives, as well as to provide the basis for the implementation of development standards unique to the neighborhood. SAPlanning Depart mcnANCOMISLAND IESTATESVesolution and ordinances\l'1an11E Plan Staff lUport.doe Island Estates Neighborhood and NCOD Planning Process The Island Estates neighborhood is located oil the west side of the city, between Clearwater Beach and downtown Clearwater. Map 1 shows the location of Island Estates within the City of Clearwater. It is approximately 210 acres in area. Island Estates is a unique neighborhood within the City of Clearwater in that almost every property is on the waterfront. The neighborhood consists of a series of islands and peninsulas that were created through a dredge and fill process. The land for the neighborhood was filled during the 1950s and 1960s. According to Pinellas County plat books, the island was platted for development between 1957 and 1969. With only one ingress/egress, which is located on the Memorial Causeway, the neighborhood is geographically isolated from the rest of the City. Most of the neighborhood has residential land use, ranging from large single-family homes to multi-story, multi-unit condominiums. Island Estates is the second neighborhood to use the NCOD. The neighborhood became interested in the NCOD because its members want to maintain the existing character and established standards of the neighborhood. They were concerned that lack of compliance with various deed restrictions, lack of compliance with existing City code and the potential for flexibility from existing standards would change the character of the neighborhood. They worried that such lack of compliance could ultimately lead to a decline in property, values and neighborhood stability. The neighborhood believes that the implementation of the NCOD will achieve its objective to keep Island Estates a strong and viable neighborhood. In December 2000, a group of Island Estates citizens presented petitions of'approval from property owners to the City Planning Department to pursue an overlay district. The petition stated, "Yes, I, the undersigned, petition the City of Clearwater to initiate the process to establish Island Estates as a Neighborhood Conservation Overlay District." On April 19, 2001, the Island Estates neighborhood was approved by the City Commission to proceed with planning for an overlay district. When the Island Estates NCOD was initially proposed, it was to include only the single-family areas (zoned Low Medium Density Residential) of the neighborhood. There were 574 properties in tl}e proposed overlay district. Owners from 367 separate properties signed and returned petitions. Once these petitions from sixty-four percent (64%) of the property owners were received, the City Commission initiated the planning process, which included public meetings and the establishment of a citizen study committee. The study committee is composed of eleven (11) residents who committed much time, energy and expertise to the project. From the first few study committee meetings, it was determined that the overlay district should include -all residential properties (single-family and nuilti-family) in the neighborhood as well as St. Brendan's Church. In order to do this, the study committee proposed to expand the NCOD by 51 additional multi-family residential properties far a total of 625 properties. These include properties ranging from duplexes to multi-storied condominiums. Petitions of approval were received from 395, or sixty-three percent 2 SAPtanning Departn-.ent\NCOD1lSLAND ESTATESVesolution and ordinanccAllunNIE flan Staff Report.doc (63%),' of these property owners. This expansion added properties in the Medium Density Residential, Medium High Density Residential, High Density Residential, Institutional and Commercial zoning districts. The boundary expansion was presented to the City Commission oil September G, 2001 and approved unanimously. Between September 2001 and February 2002, a total of seven (7) public meetings with the neighborhood were held. All the neighborhood planning meetings were held at St. Brendan's Church on Dory Passage in Island Estates. Notice was given to all Island Estates properties through a letter describing the NCOD process and inviting all property owners to attend the meetings. The dates and tinges of each meeting were included in the notice. In addition, the public was noticed through the City Clerk's department, on the City web page and on an electronic signboard placed on Island Way several days prior to, cacti meeting. The first meeting included an oveiview of the NCOD and a brainstorming session for neighborhood strengths and weaknesses. At the second meeting the strengths and weaknesses from the first meeting were reviewed, discussed in small groups, and then ranked to detennine the neighborhood's priorities. At the third meeting, the residents broke into small groups and discussed goals and objectives that could help emphasize the strengths and ameliorate the weaknesses. The fourth meeting included a presentation of general development standards and a ranking exercise for those standards. This ranking exercise proved to be very important to the development of the plan. From the results, the more comprehensive list of objectives and development regulations was established. At the fifth meeting, the proposed development standards were compared to the current City code and the neighborhood deed restrictions. Tile sixth meeting consisted of a presentation of the preliminary text of the neighborhood plan, including the development regulations. The residents provided comments that were incorporated into the final draft. At the seventh meeting, the plan was reviewed for the final time before being submitted for approval to the City Commission. In addition, the procedure and schedule for voting on proposed development standards was announced. The Island Estates Neighborhood Plan contains an Introduction (pp. 1-12) describing the NCOD, the Island Estates planning process, a description of the neighborhood, and a description of the Island Estates Civic Association. The next section of the plan (pp. 13- 14) delineates the strengths and weaknesses identified by Island Estates citizens. The top strengths for the neighborhood include the flexibility of not being in overlay district, access to reclaimed water, well-maintained property, and access to good services such as grocery, gas station, store, bank and park. Other strengths that emerged as significant are the Civic Association, the Clearwater Marine Aquarium, the several annual neighborhood events, and waterfront accessibility. Most people enjoy the boating lifestyle, the water views, and the higher property values associated with waterfront property. SRIanninb Depannient\NCOMISLAND ESTATE Slresolu ion and ordinanees\P1nn\1E Plun Staff Report.doc In addition to strengths, the neighbors identified the aspects of island Estates that could use improvement. Despite that the neighbors are satisfied with the general upkeep and appearance of the community, most of these address specific issues that detract from the appearance of the area. 'T'hese include the presence of aboveground power lines, presence of gravel yards, lack of yard maintenance, parking issues, and building setbacks, Other weaknesses include lack of water flow through tits canals, contaminants being dumped into the canals, spec(ling vehicles oil neighborhood streets, and variations Erom existing city codes. The third section of tllc Neighborhood Plan describes neighborhood Goals and Objectives in seven categories (pp. 17- 22); Neighborhood Amenities, Waterfront and Canals, Traffic and Sircel Use, , Neighborhood Appearance and Maintenance, Character of Redevelopment, Utilities and Infrastructure, and Minimum Rental Periods. The goals for these categories are listed below. The Objectives generally describe ways that the goals may be reached in the neighborhood. The Neighborhood Amenities goal is to continue to enhance the neighborhood amenities that make Island Estates appealing and attractive to its residents, property owners and businesses. The Waterfront and Canals goal is to maintain safety, views, access, and water quality along the Island Estates waterfront. The Traffic and Street Use goal is to maintain pedestrian and vehicular safety in all public rights-of-way on island Estates. The Neighborhood Appearance and Maintenance goal is to maintain, improve, and promotc.high standards of property maintenance on public and private property oil Island Estates in order to ensure an attractive neighborhood appearance. The Character of Redevclopment goal is to ensure that development and redevelopment is compatible with the character and scale of surrounding properties to promote high property values, a good quality of life, and consistent aild appealing appearances throughout the neighborhood. The Utilities and lnfrastrueture goal is to maintain and improve existing public utilities in order to protect neighborhood aesthetics and safety. The Minimum Rental Periods goal is to minimize the disruption associated with short-terns rentals in the single-family areas of Island Estates. The fourth section of the plan (pp. 23-31) describes the implementation of the plan through development standards, neighborhood requirements, and other strategies. A set of development standards has been developed that will help implement the goals and objectives of this plan. The standards include regulations for permitted uses, minimum lot size, building setbacks, building height, parking on private property, fences, screening, landscaping, minimum rental period, outdoor storage, and deviations from these standards. Beside development regulations, the plan includes neighborhood activities that will help further the goals and objectives. The Island Estates Civic Association (IECA) has volunteered to take responsibility for this aspect of plan implementation. They propose to educate the neighbors about the NCOD, the pleat and the regulations and they propose to provide the initial means of enforcement for the development regulations. 4 SM11unning DeparimcnANCOMISLAND ESTATE SWesolut ion and ordinanceslPlunME Plan Stuff Rcport.doe The Community Development Board is reviewing the plan in its capacity as the Local Planning Agency (LPA). The Board should make a recommendation regarding the Plan to the City Commission. CONSISTENCY WITH COMPREHENSIVE PLAN The Island Estates Neighborhood Plan furthers Goal 2 of the Clearwatcr Comprehensive Plan, which states that "The City of Clearwater,shall utilize innovative and flexible 1 planning. and engineering practices, and urban design standards in order to protect historic resources, ensure neighborhood preservation, redevelop blighted areas, and ; :. encourage inflill development." The Plan is innovative in the sense that it promotes amendmerits' to the Community Development Code that are specifically geared to protecting the unique characteristics of the Island Estates neighborhood. The Plan provides the neighborhood, as well as the City, strategies for ensuring neighborhood ' preservation and appropriate redevelopment. SUMMARY AND RECOMMENDATION: The 'Island Estates Neighborhood Plan is evidence of the neighborhood's desire to maintain existing neighborhood standards and quality of life. It provides a framework for neighborhood enhancement and changes and will serve as an official document of the neighborhood and the City. This special area plan will be used to coordinate public and private initiatives, as well as provide the basis for the implementation of the Island ` Estates Neighborhood Conservation Overlay District. The Island Estates Neighborhood Plan is also consistent with the Clearwater Comprehensive Plan. The Planning Department recommends APPROVAL: of Resolution No. 02-23 that adopts the Island Estates Neighborhood Plan. Prepared by: Lochen Wood ATTACHMENTS: Resolution No. 02-23 Island Estates Neighborhood Plan &TIannins DepartmenANCOMI S LAND ESTATESVesolu ion and ordinance0ldnVEfIan Staff'Relaort,ciuc -af RESOLUTION NO. 02-23 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, APPROVING THE ISLAND ESTATES NEIGHBORHOOD PLAN PREPARATORY TO IMPLEMENTING A NEIGHBORHOOD CONSERVATION ZONING OVERLAY DISTRICT AND ASSOCIATED TEXT AMENDMENTS, PROVIDING AN EFFECTIVE DATE. WHEREAS, the Island Estates neighborhood submitted an application for designation as a Neighborhood Conservation Overlay District, and the City Commission determined that Island Estates met the criteria set forth in Community Development Code Section 4-60BB for such designation, and appointed a study committee to develop a Neighborhood Plan preparatory to implementing a zoning overlay and associated text amendments, and all prerequisites to district designation have been met; and WHEREAS, the City and the Island Estates residents met and developed goals and policies for the neighborhood to protect and preserve neighborhood character; and WHEREAS, neighborhood planning is an important part of the comprehensive planning process for a built-out community; and WHEREAS, the Community Development Board, pursuant to its responsibilities as the Local Planning Agency, has reviewed this amendment, conducted a public hearing to consider all public testimony and has determined that this plan is consistent with the City of Clearwater's Comprehensive Plan; and WHEREAS the City Commission has fully considered the recommendation of the Community Development Board and testimony submitted at its public hearing; and WHEREAS, in order to proceed with the zoning overlay and text amendments it Is necessary for the City of Clearwater to approve the Island Estates Neighborhood Plan; and WHEREAS, the adoption of a zoning overlay and text amendments' as contemplated in the Island Estates Neighborhood Plan will provide a means of ensuring that infill and redevelopment activities in the Island Estates neighborhood, which requires special consideration, are consistent with the protection of the existing neighborhood character; now, therefore, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Resolution No. 02-23 Island Estates Neighborhood Plan Prepared by the Island Estates Neighborhood and the City of Clearwater Planning Department Adopted: September 19, 2002 Clearwater ?w r Island Estates Neighborhood Plan } Prepared by the .Island Estates Neighborhood in conjunction with the City of Clearwater Planning Department .. ' Sentemher 19- 2002 1. ,• 1 Clearwater City Commission Brian J. Aungst, Mayor Whitney Gray. Vice Mayor Hoyt Hamilton } ...: , Frank Hibbard Bill Jonson . City Administrators .; William B. Horne n, City Manager ! Garry Brumback, Assistant City Manager Ralph E.-,Stone, Assistant' City Manager Pamela K. Akin, City Attorney Community Development Board, Carlen Petersen, Chair .. Ed Hooper. Vice-Chair' John Doran k:l David Gildersleeve', .'Edward Mazur, Jr. Shirley Moran ;.1 Alex Plisko . Kathy Milam,Alternate 1 island Estates Neighborhood Overlay Study Committee Curt Waldon, Chairperson ' a Phylis Boksen ' Fran Briskm'an ;. Tom Caleca . Sandy Cole " Jack Heckert Rusty Hoaglin ' . . k' Dan Molino :. ' Sheron Nichols Chuck Stebbins ' .. .. Lars Warn ; Former Members: Sheila Cole ' Angus McNeely Y. Jim Steensen Planning Department -? . S , Cyndi Tarapani, Planning Director Lisa Fierce, Assistant Planning Director ,4 ;. '. Gina Clayton, Long Range Planning Manager Lochen Wood, Planner Island Estates Neighborhood Plan Table of Contents Introduction .............................................................................................................................1 Neighborhood Conservation Overlay District ....................................................1 Island Estates Planning Process ............................................................................. 2 Neighborhood Description ......................................................................................4 Island Estates Civic Association ...........................................................................12 Strengths and Weaknesses ................................................................................................13 Strengths .....................................................................................................................13 Weaknesses .................................................................................................................14 Goals and Objectives ...............................:............................................................................17 Neighborhood Amenities ......................................................:..................................17 Waterfront and Canals .............................................................................................17 Traffic and Street Use .....................:.....................................................................18 Neighborhood Appearance and Maintenance ....................................................19 Character of Redevelopment ................................................................................. 21 Utilities and Infrastructure ..................................................................................21 Minimum Rental'Periods ............................................................................................22 Implementation ...................................................................................................................... 23 .Development Standards ...........................................................................................23 .Neighborhood Requirements ..................................................................................28 Neighborhood Strategies and Activities ........................................................... 30 Conclusion .....................................................................:............................................................ 33 3 `. pPe Appendix A - Designation and Planning Process Calendar ............................. 37. Appendix B -Ranking Ballot .................................................................................... 41 Appendix C - Ranked Items for Development Standards ............................. 43 Appendix D- Grouped Strengths ................... ............................................. 45 .............. . Appendix E Grouped Weakneises ............... ......................... .............. 47 Appendix F - Ballot Package and Tally ............................................................... 49 Appendix G - Ordinance No. 6981-02 - Adopting the Island Estates NCOD .............................................................................................................:....... 57 Table 1- US Census Demographics for Island Estates ............................................. 10 Maps Map 1- Island Estates Neighborhood Location................................................ 6 Ma 2 - Island Estates NCOD Area Boundary ................................................ :. Map ,3 - Island Estates Zoning ............................ 8 Map 4 - Island Estates Residential Areas.......................................................... 26 Introduction Neighborhood Conservation Overlay District In 1999, the City of Clearwater adopted its existing Community Development Code that implemented a new planning tool known as the Neighborhood Conservation Overlay District (NCOD) The purpose of the NCOD is "to provide a means of ensuring that infiII and redevelopment activities in existing, stable, residential neighborhoods or neighborhoods requiring special consideration are consistent with the protection of the existing character of the neighborhood," per Community Development Code S4-608. With designation as a Neighborhood Conservation Overlay District, the neighborhood is charged with developing a neighborhood plan and special development standards to help protect public health, safety and welfare. Upon completion of the plan and the adoption of development standards by the City Commission, the neighborhood will be demarcated on the City Zoning Atlas and in the Community Development Code as an overlay district. The purpose of the neighborhood plan is to provide a framework for neighborhood enhancement, change, and maintenance. It will serve as an official document for Island Estates and the City of Clearwater. It should be used to coordinate public and private initiatives, as well as to provide the basis for the implementation of development standards unique to the neighborhood. 1 Island Estates Planning Process Island Estates is the second Clearwater neighborhood to pursue the NCOD designation.' The Coachman Ridge Neighborhood Plan and development regulations were adopted by the City Commission on July 3, 2001. The neighborhood met all nine (9) of the criteria required to qualify as an NCOD. Island Estates is therefore considered: To be fully developed and well maintained; ¦ To be significantly developed, with few vacant parcels; ¦ To have stable or increasing property? values; ¦ To have no significant planned road improvements; ¦ To have few properties subject to code enforcement proceedings; ¦ To.have few properties non-conforming to current City zoning codes; ¦ To have few properties non-conforming to current City building codes; ¦ To be large enough to warrant such designation; and ¦ To be cohesive enough to warrant such designation. The process of planning and designating an NCOD cannot be initiated unless at least sixty percent (60%) of the neighborhood property owners agree to proceed, In December 2000, a group of Island Estates citizens presented petitions of approval from property owners to the City Planning Department to pursue an overlay district. The petition stated, "Yes, I, the undersigned, petition the City of Clearwater to initiate the process to establish Island Estates as a Neighborhood Conservation Overlay District." When the Island Estate NCOD was initially proposed, it was to include only the residential areas east and north of the commercial area. There were 574 properties in the proposed overlay district. Owners from 367 separate properties signed and returned petitions. Once petitions from sixty-four percent (64%) of the property owners were received, the City Commission initiated the planning process, which included public meetings and the establishment of a citizen study committee. The study committee is composed of eleven (11) residents who committed much time, energy and expertise to the project. From the first few study committee meetings, it was determined that the overlay district should include all residential properties in the neighborhood, as well as St. Brendan's Church. In order to do this, the Island Estates NCOD was proposed to expand by 51 additional residential properties for a total of 625 properties. Petitions of approval were received from 395, or sixty-three percent (63%), of the property owners. The boundary expansion was presented to the City Commission on September 6, 2001 and approved unanimously. The planning process included seven public neighborhood-planning meetings and numerous study committee meetings. Appendix A includes a calendar of the designation and planning process. All the neighborhood-planning meetings were held at St. Brendan's Church on Dory Passage in Island Estates. The first meeting included an overview of the NCOD and a brainstorming session for neighborhood strengths and weaknesses. At the second meeting the strengths and weaknesses from the first meeting were reviewed, discussed in small groups, and then ranked to determine the neighborhood's priorities. At the third meeting, the residents broke into small groups and discussed goals and objectives that could help emphasize the strengths and ameliorate the weaknesses. Between the third and fourth meetings, the study committee was revamped with the addition of three new members. These members were replacements for previous members who resigned for various reasons. The fourth meeting included a presentation of general development standards and a ranking exercise for those standards. This ranking exercise proved to be very important to the development of the plan. Appendix B 3 shows the ballot for ranking. Appendix C shows the results from this exercise. From the results, the more comprehensive list of objectives and development, regulations was established. At the fifth meeting, the proposed development standards were compared to the current City code and the neighborhood deed restrictions. The sixth meeting consisted of a presentation of the preliminary text of the neighborhood plan, including the development regulations. The residents provided comments that were incorporated into the final draft. At the seventh meeting, the plan was reviewed for the final time before being presented to the City Commission. In addition, the procedure and schedule for voting on proposed development standards was announced. Neighborhood Description The Island Estates neighborhood is located on the west side of the city, between Clearwater Beach' and downtown Clearwater. Map 1 shows the location of Island Estates within the City of Clearwater. It is approximately 210 acres in area. The Island Estates neighborhood is usually considered to be all of the land and all of the land uses located off Island Way, north of Memorial Causeway. However, most of the commercial. lands are excluded from the overlay district that is covered by this plan. This is due to the intention to preserve the residential character of Island Estates. See Map 2 for the boundaries of the NCOD. 4 vyi- Island Estates is a unique neighborhood within the City of Clearwater in that almost every property is on the waterfront. The neighborhood consists of a series of islands and peninsulas that were created through a dredge and fill process. The land for the neighborhood was filled during the 1950s and 1960s. According to Pinellas County plat books, the island was platted for development between 1957 and 1969. The original parts of the community are located adjacent to Memorial Causeway and the later platted lots are further to the north. The lots on the southern end are somewhat smaller than lots on the northern end - which allowed for larger and newer homes toward the north. The neighborhood is geographically isolated from the rest of the City. It has only one ingress/egress, which is located on the Memorial Causeway. Due to limited access, there is mostly resident traffic and very little tourist traffic. in addition, because there is only one access point to the neighborhood, traff is congestion on Memorial Causeway greatly affects accessibility to the neighborhood. Most of the neighborhood has residential land use, ranging from large single- family homes to multi-story, multi-unit condominiums. Map 3 shows current zoning, parcels and street names within Island Estates. 5 Map I Island Estates Location • o 5 T Island Estates [1 S ?- ?? 1 ? wry r . 0 ? ? _ {f I a a y._. - {{ 0 n _ - fir U?vrwatr+ n- Har6cr { - -J ?, rrc _ J G { i7 a _ S LL N f 3 Map 2 Island Estates Neighborhood Conservation Overlay District id Estates NCAD Area N W E S i Map. 3 Island Estates Zoning Q Low Medium Density Residential' Medium Density Residential Medium High Density Residential U High Density Residential Commercial Insitutional j To Nbmorlal Caumway N W E c The most dominant land use is single-family residences, which are located in the Low Medium Density Residential (LMDR) zoning district. In the Medium Density Residential (MDR), Medium High Density Residential (MHDR), and High Density Residential (HDR) zoning districts the uses are multi-family residences. The multi-family areas range in density from duplexes and triplexes to large-scale, multi-story condominiums with hundreds of residents. Because each condominium has its own resident association, each condominium has its own regulations and character. The Institutional (I) area is occupied by St. Brendan's Church. In addition, there are several Commercial (C) properties in Island Estates. The Commercial district includes a shopping center with a large grocery store, a smaller shopping center, two bank branches, a large restaurant, a marina and some office space. Most of these commercial properties are excluded from the overlay district in order to keep the focus of the plan on the residential areas. One commercial site consisting of eleven (11) townhouse units is within the overlay district. This Island Estates is a fairly large neighborhood properties, over 1,500 property owners, and over are several large condominium complexes in the resident base large. residential project was included in 'the overlay due to its similarity of use to the majority of the neighborhood. with over 600 platted 3,200 residents. There neighborhood, making the 9 Table 1 demonstrates the general demographics of Island Estates for 1990 and 2000. This table also includes statistics for the City of Clearwater so that comparisons can be made. Table 1 - 1990 and 2000 US Census be ra hics - Island Estates Com red to Ci of Clearwater Island Estates Clearwater 2000'-- 1990 2000 1990 Total population 3,201 ` 2,847 108,787 98,784 Males - 47.6%"': - 45.7% 47.9% 46.1% Females 52A% , 54.3% UAW 53.9% Number of households . 1,727 1,539 48,449. 44,138 Average household size 1.85 1.86 2.17. 2.17 Under 18 rs 8:4% 7.2% 19:1% 17.5% 18 to 24 ears 2.5W., 3.3% 8.0%, . 8.2% 25 to 44 ears 14.4%. 12.5% 27.6%..-, 27.9% 45 to 64 ears ..34,6% 29.7% 20.8% 65 ears and over .40.1% 47.3% 21.5% 25.6% White 98.5% 99.50/(o :: 83.9% ', ' ' 89.1% Non-White 1.5% 0.5% 16.1 % 10.1% Housing units 2 277 2,056 '66,802' 53,833 Owner occupied `61.6% 56.7% 53.0% 50.7% Renter occupied 94'. 39'0. 18.2% 32.3%,. 31.3% Seasonal, recreational, occasional 18.5% 19.4% - 7.6% - 7.8% Vacant , 5.6% 5.8% 7.8% 10.3% There are some significant differences in the general municipal demographics and those specific to Island Estates. For example, in Island Estates, the average household size is lower than in the City as a whole. In addition, the.age trends show that Island Estates seems to have an older population than the City as a whole. There are significantly more owner- occupied housing units and fewer renter-occupied housing units in Island Estates than in the City. A significant difference between Island Estates and the rest of the City is that the neighborhood has a comparatively large percentage of housing units that are used seasonally, recreationally, or 10 occasionally. Almost twenty percent (20%) of the housing units in Island Estates are part-time residences as compared to eight percent (8%) citywide. Thus, the demographic and housing trends in Island Estates are quite different from those in the City as a whole. Services on the island include a large supermarket, a convenience store, a gas station, a hair salon, restaurants, banks, a private marina, and other retail businesses. Another amenity for the neighborhood is Sunset Sam Park, which is located on the west end of Windward Passage. In addition, the Clearwater Marine Aquarium and the Island Yacht Club are located on Island Estates. Island Estates is a very well maintained neighborhood with continually increasing property values. According to property values from the Pinellas County Property Mtn Appraiser's Office, values increased from 2998 to 2000 by approximately ten percent (10%.) Most of the single- family homes were built prior to 2970, but are maintained so that they do not show signs of age. A recent trend in home-ownership is to buy a lot with an older, average sized home, then to demolish the home and build a newer, larger home in its place. In some cases this leads to an imbalance of scale and rhythm along the streetscape. The sidewalks, roads and gutters are generally well maintained throughout the neighborhood. However, no sidewalks exist along 11 Leeward Island, Midway Island, Windward island, or the eastern portion of Windward Passage. Island Estates prides itself in having "two front yards." Almost every residential lot has a waterfront, and most single-family residences have docks or boat slips along the seawall. Many of the residents own boats and use them on a regular basis. In general, the multi-family areas have active waterfronts as well, with shared docks, boat slips and waterfront recreation sites. Because of all the waterfront activity, Island Estates' backyards could be considered a second front yard. Island Estates Civic Association In 1962, a small group of residents . organized the Island Estates Civic Association (IECA). Its primary purpose was to establish and maintain liaison with -the developer and to provide social activities for island residents. As the neighborhood grew and expanded, the Association also broadened its goals to include the maintenance and protection of the unique lifestyle of this community. The organization's goals include improving safety and property security, improving contact with local governments, improving property appearance and beautification, acting as a clearinghouse for community concerns and interests, and promoting an atmosphere that makes "neighbors" out of residents. The Island Estates Civic Association averages a total membership of over 700 residents. There are 16 board members who are elected each year at its annual meeting in November. Nine of these board members hold a position that is responsible for a specific area of concern. These areas include Neighborhood Crime Watch, maritime issues, membership, social coordination, publicity and communication, beautification, Code and deed restrictions, business liaison and holiday. lighting. In addition, the IECA provides a platform for new programs to be brought before the community. It has spearheaded programs to obtain reclaimed water, underground utilities, Sunset Sam Park, a new crosswalk and the NCOD planning process. 12 Strengths and Weaknesses Strengths One of the first steps the neighborhood accomplished in its planning effort was the identif ication of its strengths and weaknesses. This exercise was challenging because some of the participants expressed concern about becoming part of an NCOD. ' 5ome residents believe that current City regulations are sufficient to, guide the neighborhood toward the future they desire and specifying additional' development regulations for the neighborhood could decrease the amount of flexibility permitted by current City regulations. The community identified several other positive aspects of the neighborhood. The community enjoys access to reclaimed water, a variety of goods and services located on the island, and well-maintained properties. The following lists the top strengths identified by the residents. To Stre hs - As identified b residents during planning meetings • Not being in overlay district-flexibility • Reclaimed water • Well-maintained property • Good services such as grocery, gas station, store, bank and park • On-street parking- cars only • Mostly residential waterfront community • Water view • Island Estates is fine as it is • Self-sufficient community • Boat Parade • Public Transportation • St. Brendan Church 13 Z aw 0M Objectives HOUSING & PROPERTY Require one front entrance per house Restrict trailer parking in the front yard WATERFRONT Address dock size restrictions Allow only see through fences J Establish standard setback for new pools and all vertical structures Establish standard waterfront setbacks Maintain water views Objective: Allow covered slips Reguiate commercial boats docked parked on waterfront property Structurally damaged sea wailtdocks should be repaired in a reasonable TRAFFIC & PARKING Limit RV's and boats short time (24 hrs.) for parking on street and in driveways Limit on street Prohibit parking on grassy medians and cul de sacs Prohibit permanent parking of boats/trailers outside of garage Restrict ovemight commercial vehicle parking. 42 Besides these specifically ranked strengths, there were dozens of items that when grouped depicts a picture of the neighborhood's issues. The most significant positive aspect of the neighborhood is its amenities: The neighborhood has a variety of services and retail opportunities including a grocery, several restaurants, a neighborhood association, the Clearwater Marine Aquarium, and several annual neighborhood events. The community also identified its waterfront accessibility as an asset. Most people enjoy the boating lifestyle, the water views, and the higher property values associated with waterfront property. In addition to neighborhood amenities, waterfront, and flexibility, the neighborhood identified well-maintained properties, access to reclaimed water, and availability of on-street parking as assets to the community. Appendix D lists the grouped strengths of Island Estates. This list is ranked with the most important issues first. The main categories are underlined, and the assets fall under each main category. Weaknesses In addition to strengths, the neighbors identified the aspects of Island Estates that could use improvement. Despite that the neighbors are satisfied with the general upkeep and appearance of the community, most of these address specific issues that detract from the appearance of the area. These include the presence of aboveground power lines, lack of building setbacks. 14 yard maintenance, parking issues, and The following lists the top weaknesses identified by the residents. Top Weaknesses - As identified b residents during-planning meeting • Aboveground power lines- appearance • Gravel yards • Restricted water flow-north pass is closed • Parking of commercial vehicles in front yard and on street • Parking of curs/boats/RV's on lawns A driveways- looks cluttered • Poor yard maintenance • Differences in setback requirements in deed restrictions and City Code Loose regulation of redevelopment-needs stricter enforcement of building codes • Lack of business growth-no signage for non- residents • Chain link fences • Unable to enforce the use of "green" space in landscaping • Contaminates dumped in canal-grass clippings Similar to the strengths, the entire list of weaknesses included dozens of comments. These comments have been grouped by major category in order to determine which ones were the most significant category of weaknesses. Again, despite that the neighbors are generally pleased with the upkeep and appearance of the neighborhood, the most prominent weaknesses are related to the lack of upkeep and maintenance for some parts of the island. Specific issues include the presence of gravel yards, poor landscaping maintenance, clutter, and the blocking of water views. 15 Parking and traffic were the next highest concern for the community. Again, many of the parking issues relate to the appearance of the neighborhood in that the community identified certain vehicles and the number of vehicles parked in driveways and front yards as significant detractors from the neighborhood. Many were concerned with the presence of speeding vehicles along the residential streets and with the amount of traffic on Memorial Causeway during high tourist season. The presence of aboveground utilities was also identified as a detractor from the appearance of the area. The misuse of waterfront and canals is also a weakness for the community. Over the years, the water in the canals has suffered due to lack of circulation, increased boating activities and the dumping of yard debris and litter into the water. Other waterfront concerns are speeding watercraft, shoaling under bridges and boat noise. The character of some new development is viewed as another negative issue by many residents. in order to comply with National Flood Insurance Program (NFIP) requirements, new home construction results in elevated, taller structures. There is concern that the new, large, elevated homes may restrict views and create a more crowded look to the neighborhood. Appendix E lists the grouped weaknesses of Island Estates. This list is ranked with the most important issues first. The main categories are underlined, and specific issues fall under each main category. 16 Goals and Ob ectives The following goals and objectives were developed by the neighborhood through examination of its strengths and weaknesses and through determination of the neighborhood's priorities. The goals and objectives provide strategies for the neighborhood to emphasize the strengths and to minimize the weaknesses. Neighborhood Amenities L 6val., To continue to enhance the neighborhood amenities that make island Estates appealing and attractive to its residents, property owners and businesses. a. Objective: Continue to support and promote holiday and neighborhood events. b. Objective: Continue to support local businesses on the island by remaining business friendly and maintain commercial visibility. c. Objective: Continue to support and promote neighborhood organizations, including the island Estates Civic Association and the Island Estates Women's Club. d. Objective: Continue to support and promote the Clearwater Marine Aquarium as a positive amenity on Island Estates. e. Objective:. Continue to support Neighborhood Watch on Island Estates. Waterfront and Canals Z Goal., To maintain safety, views, access, and water quality along the Island Estates waterfront, r 17 a. Objective: Preserve water views by restricting the heights of fences and structures in the waterfront yard and by maintaining established side building setbacks, rear building setbacks and site triangles. b. Objective: Restrict the docking of commercial boats and the storage of commercial fishing and/or crabbing equipment on residential waterfront property in order to preserve the residential character of those areas. c. Objective: Require structurally damaged seawalls, docks, and pilings to be repaired in a reasonable amount of time. d. Objective: Improve water quality. in canals by mitigating the occurrence of shoaling and illegal dumping in canals. e. Objective; Obtain a safer boating environment. by maintaining and enforcing minimum wake zones in the vicinity-of Island Estates. f. Objective: Mitigate the noise output from commercial boats, as it becomes a nuisance for the neighborhood. Traff is and Street Use 3. Goal: To maintain pedestrian and vehicular safety in all public rights-of- . way on Island Estates a. Objective: Install sidewalks and bike paths where they do not exist. b. Objective: Maintain pedestrian crosswalks adjacent to shopping areas and pursue future opportunities to increase pedestrian safety at intersections along Island Way. c. Objective: Research traffic calming along Island Way - especially at the intersections of Island Way with Windward Passage and with Dory Passage. 18 d. Objective: Maintain and repair roads so they are in a safe and good condition. e. Objective: Increase enforcement of speed limits. f. Objective: Maintain sidewalks in good condition in order to preserve a safe pedestrian atmosphere and to promote a consistent appearance along neighborhood rights-of-ways. Neighborhood Appearance and Maintenance 4. Goal: To maintain, improve, and promote high standards of property maintenance on public and private property on Island Estates in order to ensure an attractive neighborhood appearance. a. Objective: Maintain existing height limitations for all fences. b. Objective: Enforce existing zoning in order to prevent commercial uses in residential areas. c. Objective,.. Continue good communication with the City of Clearwater Community Response Team. d. Objective: Require elevated pools to be in compliance with setbacks established for principal structures in order to prevent the blocking of views, to maintain openness in rear setbacks, to preserve consistent appearance in waterfront yards and to control building bulk. e. Objective: Prohibit front yard fences in order to prevent a cluttered look and to preserve a consistent open appearance throughout the neighborhood. f. Objective: Prohibit new gravel, rock or cinder yards in order to maintain a landscaped appearance throughout the neighborhood, as well as ensure proper drainage within the neighborhood. 19 g. Objective: Maintain certain percentage of vegetated landscaping in front yards in order to preserve a landscaped appearance throughout the neighborhood. h. Objective: Continue to promote the high standards for landscaping at the Island Estates entryway and in all medians by supporting the Island Estates Civic Association's landscaping program and by promoting continued participation in adopt-a-median and adopt- a-cul-de-sac programs. i. Objective: Develop a landscaping plan for the medians along Island Way in order to maintain a consistent, appealing appearance. j. Objective: Promote environmentally friendly landscaping by educating and informing residents of various. landscaping options that include ideas such as using native plants or xeriscaping. k. Objective: Promote a safer, cleaner neighborhood by educating residents about responsible pet ownership in order to reduce the incidence of unleashed pets and lack of pet cleanup. 1. Objective: Promote the screening of all mechanical equipment, dumpsters and trash containers from public rights-of- way, adjacent property and the waterfront. m. Objective: Promote the enforcement of the prohibition of parking on grassy medians and cul-de-sacs. n. Objective. Prohibit all types of vehicles from parking on lawns and other landscaped areas. o. Objective: Prohibit permanent parking of boats, trailers and recreational vehicles outside of garages. 20 Character of Redevelopment 5 Goal: To ensure that development and redevelopment is compatible with the character and scale of surrounding properties to promote high property values, a good quality of life, and consistent and appealing appearances throughout the neighborhood a. Objective: Establish minimum lot sizes consistent with the deed restriction. b. Objective: Establish setback requirements consistent with deed restrictions. c. Objective: Maintain current city regulations on home heights. d. Objective: Preserve single-family character in the Low- Medium Density Residential areas by prohibiting the rezoning of this property to multi-family use. e. Objective: Development and redevelopment must be consistent with the goals and objectives of the Island Estates Neighborhood Plan. Utilities and Infrastructure 6. Goal: To maintain and improve existing public utilities in order to protect neighborhood aesthetics and safety. a.. Objective: Improve maintenance of drains to prevent on-street flooding. b. Objective: Relocate any existing overhead utility lines underground. c. Objective: Landscape around aboveground utilities until they can 'be relocated underground. 21 A. Objective: Repair any utility poles that are not well maintained or in good condition. e, Objective. Develop a strategy to ensure an adequate supply of reclaimed water for future needs. Minimum Rental Periods 7 Goak To minimize the disruption associated with short-term rentals in the single-family areas of Island Estates a.' Objective: Establish a minimum rental period for single-family homes to ensure that single-family homes are not being operated as transient accommodations. b. Objective. Prevent- the proliferation of real estate signs by encouraging' the timely removal of such signs once properties are rented or sold. 4 A"Lik 22 Implementation Implementation of the goals and objectives included in this neighborhood plan can only be achieved through the cooperative efforts of the City and the neighborhood. Many objectives focus on property issues and can be achieved by the establishment of City development standards geared to implement certain elements of the plan. Others can only be attained through the work of the neighborhood. Development Standards At the fourth neighborhood meeting participants reviewed and ranked a list of potential development standards. The steering committee conducted a detailed evaluation of the ranking and determined that the highest-ranking items would be the basis for the NCOD development standards. The lowest ranking items were excluded because they were deemed to be not significant. Appendix B shows the ballot for ranking. Appendix C shows the results from the exercise. Code Section 4-608.D.4 requires that the owners of real property in the proposed NCOD vote on each development standard proposed to be included in the overlay district regulations. The vote is a non-binding vote that provides the Commission with information regarding neighborhood support of proposed standards. One owner for each real property in the island Estates NCOD boundary was mailed a ballot on March 13, 2002. It included 23 line items proposing to regulate permitted uses, dimensional requirements, fences, landscaping, outdoor storage of fishing equipment, parking, the rental of single-family dwellings and the process for requesting deviations from the proposed standards. Ballots had to be returned to the City or postmarked by April Wh. Nearly 66% of the ballots (421) were returned and tallied at City Hall. The Code further requires that each proposed development standard receiving 51% of the votes cast be forwarded to the Commission for consideration. Fifteen of the 23 ballot items received 51% or more of the votes cast. The ballot package and the ballot tally are included in Appendix F. 23 The text amendment ordinance submitted to the City Commission creating the Island Estates Neighborhood Conservation Overlay District included only the 15 items that received at least 51% or more of the votes cast. Upon review of.the ordinance, the Commission amended it on first reading to exclude several provisions regulating the multi-family areas. Ballot item 12, which required certain vehicles to be parked behind the principal structure and item 20, which required 25% of the front yard to be landscaped were deleted to achieve consistency of regulations in the multi-family and single- family areas. The City Commission approved the following development standards for the Island Estates NCOD. The adopting ordinance is in located in Appendix G. Regulations will apply to the single-family, multi-family and institutional areas. Map 4 delineates these areas of the Island Estates NCOD. Single- family areas include properties that are zoned Low Medium Density Residential (LMDR). Multi-family areas include properties within the NCOD boundary that are zoned Medium Density Residential (MDR), Medium High Density Residential (MHDR), High Density Residential (HDR) and Commercial (C). -The institutional area is zoned Institutional (I). Permitted Uses In single-family areas, permitted uses shall be restricted to single- family dwellings (including community residential homes with up to 6 residents) and infrastructure/utility installations. In multi-family and institutional areas, permitted uses shall remain consistent with the current City of Clearwater Community Development Code. Minimum Lot Size In single-family areas, minimum lot size shall be 7,500 square feet. In all other areas, the minimum lot size shall remain consistent with the current City of Clearwater Community Development Code. 24 Building Setbacks In single-family areas, building setbacks for principal structures shall be: Front setback: 25 feet Side setback: 7.5 feet Rear setback: 15 feet (non-waterfront) 25 feet (waterfront) -If adjacent structures on either side of the lot are setback 20 feet, then the minimum rear setback shall be 20 feet. In single-family areas, setbacks for accessory structures, including screen pool enclosures shall be: . Rear setback: 10 feet Any pool exceeding 1 foot in height above grade shall comply with the required rear setback for the principal structure. in . multi-family and institutional areas, building and accessory setbacks shall remain consistent with the. current City of Clearwater Community Development Code. Building /-height In single-family areas,' building height shall be limited to 30 feet above base flood elevation. In multi-family areas, building height shall remain consistent with the current City of Clearwater Community Development Code. Parking on Private Property In the single-family and multi-family areas, parking on landscaping shall be prohibited. 25 dap 4 Island Estates NCOD Areas Single4amily Area Area L:3 -family Multi Insti,tution'al Area 26 tell f Fences In single-family and multi-family areas, fences shall not exceed 6 feet in height between any portion of the principal structure and any side lot line. All fences between the rear building setback line and the seawall shall be non-opaque (see-through.) Landscaping Throughout the Island Estates NCOD, the use of gravel, stones, cinders and other similar material in any yard shall be prohibited unless included as an integral, but minor, element of a landscaping plan. Outdoor Storage in the single-family and multi-family areas the storage of commercial fishing and crabbing equipment shall be prohibited. Deviations from the NCOD Requirements Flexible standard and flexible development uses are permitted in the single family areas of the NCOD. Deviations are generally based on flexibility ranges established in the current code provisions. Changes in ranges were made. to reflect the increase in the minimum lot size and side yard setback. A criterion was added to each flexible standard and flexible development use that requires any application for flexibility to be consistent with the Island Estates Neighborhood Plan. In the multi-family and institutional areas, the underlying zoning provisions shall regulate flexible standard and flexible development uses. All new construction must comply with the overlay district provisions. Any existing legally permitted use, lot size, setback, building height, and fence will be considered a legal nonconforming use and may continue to exist and be maintained as allowed by the Clearwater Community Development Code. 27 Any vehicle parked in violation of the standards established in 'the overlay district (parked on landscaping in single-family and multi-family areas) and any commercial fishing and crabbing equipment stored in violation of the standards (stored outdoors on residential property) shall not be considered legal nonconforming and must comply with the overlay district requirements. Neighborhood Requirements According to the City of Clearwater Community Development Code 54-648, the designated neighborhood shall serve as a partner with the City in implementing the NCOD provisions. Therefore, Island Estates is required to: 1. Educate neighborhood property owners of the requirements of the overlay district at least two times a year through neighborhood association meetings and mailings or any other methods approved by the Community Development Coordinator; and 2. Provide the initial means of enforcement for any violation of the requirements of the overlay district. If compliance cannot be gained by the neighborhood, the City shall commence code enforcement efforts. In order to meet the education requirement, the Island Estates Civic Association (IECA) will provide information regarding the NCOD at the annual civic association meeting and in at least one annual issue of the IECA newsletter. Upon initial adoption of this neighborhood plan and the Island Estates NCOD development regulations, a copy of the NCOD provisions will be provided to each property owner, which includes generally single-family households and condominium associations. In addition, these provisions will be provided to such new owners as property ownership transfers. The IECA shall also be responsible for providing the initial means of enforcement of the development standards created by the NCOD. In the event a violation of the development standards occurs, the IECA shall use 28 the following procedures to gain compliance. Even though individual situations may differ and require some deviations, the usual procedures shall be as f o I lows: • If a violation is identified, a correction notice (i.e. door hanger, post card or letter) shall be left on the property identifying the violation and noting that a re-inspection will be conducted in ten (10) days to determine if compliance has been achieved. • If in that time period compliance is not achieved, a code violation letter will be issued giving a specific amount of time to comply, but in no case more than ten (10) days. • If compliance is not gained after the time period allotted in the code violation letter, the violation shall be reported to the City Community Response Team for immediate action. • All activity after this point shall be consistent with the code enforcement procedures in effect for the City Community Response Team. The development standards implemented in the Island Estates NCOD shall be in effect as long as the IECA provides the required neighborhood education and enforcement. In the event the IECA does not perform its required function, a rezoning would be initiated by the City to eliminate the Island Estates NCOD. If the neighborhood wants to amend the overlay requirements or decides it no longer wants designation as an overlay district, the City will process a request to amend or remove the .Island Estates NCOD by a petition of owners of 60% of the real property within the NCOD. In the event the provisions of the Island Estates NCOD results in sustained extraordinary increases in the level of service provided by the City of Clearwater, the City and the neighborhood will need to evaluate the provisions of the NCOD and determine the most appropriate means of providing this increased level of service or whether the service should be continued. 29 Neighborhood Strategies and Activities In addition to education and enforcement, the Island Estates - Civic Association shall pursue activities to implement the goals and objectives established in this Plan that are not related to development standards. The IECA has a strong civic and organizational foundation to work from in order to implement the goals and objectives. There are currently sixteen (16) -board members and several committees within the IECA. Of the sixteen board members, nine of them are dedicated to special projects or certain issues affecting Island Estates. These specific issues include: ¦ Neighborhood Crime Watch ¦ Maritime issues ¦ Membership Social coordination ¦ Publicity, newsletters, and communication ¦ Beautification ¦ Code and deed restrictions ¦ Business liaison ¦ Holiday lighting Most of the objectives in this plan can be addressed through these board members or through committees organized by these board members. The following strategies should address many of those items requiring neighborhood action. The IECA shall: • Continue to provide and promote holiday and neighborhood events. ¦ Continue to involve local businesses and the Clearwater Aquarium in neighborhood events. ¦ Continue to develop strategies to increase neighborhood involvement in the IECA. ¦ Continue to expand the current landscaping programs in order to install landscaping on the medians along Island Way, to develop a landscaping plan for Island Way and to promote environmentally friendly landscaping. 30 ¦ Address and implement the objectives for Waterfront and Canals through. the Maritime board member and any special committees deemed necessary. ¦ Improve communication with the City Public Works Department in order that services such as good drainage and access to reclaimed water can be maintained in high standards. ¦' Establish neighborhood education programs to provide information to residents on issues such as general property maintenance, landscaping, and xeriscaping. Speakers from the City of Clearwater and Pinellas County Cooperative Extension Services could provide residents with information.on these types of topics. ¦ Develop new programs to increase neighborhood involvement in the Neighborhood Watch and improve communication between block captains and residents. ¦ Work with City to gain the installation of sidewalks where necessary, as well as traffic calming solutions for the intersections of Island Way with Windward Passage and with Dory Passage. ¦ Work with the City Police Department and other authorities to attain better enforcement of speed limits on streets and within the waterways. ¦ Work with property owners and the City to gain the voluntary screening of existing unenclosed dumpsters. ¦ Maintain good communication with Community Response Team. ¦ Obtain information regarding leash law and pet clean-up requirements and disseminate to the neighborhood through newsletters or other public information pieces. ¦ . Continue to increase neighborhood involvement through active community building by the Civic Association. 31 `Revisit the possibility of placing ' tho_ overhead utility lines underground. ¦ ' Establish committee to initiate evaluation of the Plan and the NCOD development standards every two years after adoption and prepare a written report to present to the Planning Department, City Manager and City Commission. q• , Conclusion ' The development of the Island Estates Neighborhood Plan is evidence of the neighborhood's desire to maintain existing neighborhood standards and quality of life. This special area plan provides a basis for the implementation of the Island . Estates Neighborhood Conservation Overlay District in, the Clearwater Community Development Code and Zoning Atlas. The ' development regulations set. forth in this document should protect the existing neighborhood character and should ensure that redevelopment is consistent in that 'character. Many issues identified in the Plan require ' neighborhood involvement and action; and cannot be addressed through development regulations. ' Thus, neighborhood organization and participation : is key to the implementation of the Island Estates Neighborhood Plan. 1. 11 .i 33 I . i 1 t. ?? ? i 1 ? ? ? ? i _S ? .. /1 ? ? !S•''??; r f ?' y1.., 1. a it ' .• r r 1, ! .. . • ' • ' ' ? y 1 ? ! ,yr , ' 1 .'k: . , ?: •• ' ' L • ,' , it ,. ? ; < ? ? ? ` `!. 1 r,• , A pendices , . ? ' i ,. ' 35 1 r .. 'rY 7 36 ?7•??!'?1rii?ShG9ir?t-?C+S9YLttarrM; ?A, , 1. . 3_` .. ? _ ____?_- 1, - .. "'t•.v:.p Appendix A- -- Island Estates Neighborhood Conservation Overlay District Designation and Planning Process Calendar April 19.2001- City Commission approval City Commission approved petition of neighborhood to commence the NCOD designation process for Island Estates. Based on neighborhood input, the City Commission appointed a Neighborhood Conservation Study Committee made up of a chairman, six members, and four alternate members. April 25. 2001 - Staff and Study Committee meeting Preliminary meeting to discuss the City Commission approval and the next steps in the process. June 25, 2001- Staff and Stud Committee meeting Introductions and overview of planning process and committee expectations. July 16,2001 - Staff and Stud Committee meeting Discussed expansion of NCOD boundaries to include all multi-family areas and discussed public meeting schedules. July 30 2001- Staff and Stud Committee meeting Discussed expansion of NCOD boundaries to include certain townhouse areas and adopted committee Rules and Procedures. August 14, 2001- Staff and Study Committee meeting Discussed expansion of NCOD boundaries to include certain townhouse areas, finalized planning schedule, and announced websites. August 27. 2001 -_Staff and Study Committee meeting Discussed voting protocol, discussed invitations to the first public meeting, and distributed committee handbooks. _September 6, 2001 - Commission Meeting City Commission approved petition of neighborhood to expand the boundary of the Island Estates NCOD to include all residential and institutional property in the neighborhood. 37 September 25, 2001_-_Neighborhood Planning Meeting. #1 Described purpose of NCOD and Neighborhood Planning Process, discussed the benefits of the NCOD for Island Estates, and identified neighborhood strengths and weaknesses in small groups. October 3. 2001 - Staff and Study Committee meeting Consolidated strengths and weaknesses into a combined list and prepared methods, materials, and format for. next Neighborhood Planning Meeting.. October-10, 2001- Neighborhood Planning Meeting #2 Presented and reviewed strengths and weaknesses and prioritized using dot voting. October 162001 - Staff and Study Committee meeting Discussed nominations for new study committee members, reviewed results of the ranking exercise, and prepared them to be categorized by City staff. October 24, 2001 - Neighborhood Planning Meeting #3 Developed goals and objectives in small groups. November 1.2001- City Commission New members added to the Study Committee. November 6.2001- Staff and Study Committee meeting Held first meeting with new committee members, reviewed goals and objectives, and determined items that would qualify as development standards. November 14, 2001- Neighborhood Planning Meeting #4 Presented condensed list of goals and objectives to neighborhood and facilitated ranking exercise to determine priorities for objectives and development standards. November 28, 2001- Staff and Study Committee meeting Reviewed and organized neighborhood objectives. 38 December 5 2001- Staff and Stud Committee Discussed the proposed development standards and compared to current City code and neighborhood deed restrictions. December 12, 2001- Neighborhood PlanWing--Meeting-#5 Presented the potential development regulations to the neighborhood and opened for discussion. Janus 16, 2002 - Staff and Stud Committee Meeting Discussed the first draft of the plan and worked on language for the development standards. Janus 23, 2002 - Staff and Stud Committee Meeting Reviewed draft plan for finalization, finalized language for development standards, and determined neighborhood implementation activities. January 28, 2002 - Staff and Study Committee Meeting Finalized review of draft plan, finalized neighborhood implementation strategies, prepared document for public disbursement. February 6, 2002 - Neighborhood Meeting ##6 Presented final draft plan and development regulations to the neighborhood. February 27, 2002 - Neighborhood Meeting #7, Final Meeting Final review of plan, presented draft ballot to neighborhood and discussed voting procedure. March 13_,_2002 - Ballots Mailed to Pro er Owners Ballots mailed to owners of real property within proposed NCOD boundaries. April 25, 2002 - Ballots Tallied by City Staff The Clearwater Planning and City Clerk Departments tallied returned ballots. May 1.2002 - Staff and Study Committee Meeting Presented ballot results to study committee members. 39 May 8, 2002 - Staff and Study Committee Meeting Discussed proposed text amendments based on ballot results, staff recommendations and presentation for Community Development Board Meeting. June 18, 2002 - Community Development Board Meeting Island Estates Neighborhood Plan, text amendments and rezoning reviewed by the City of Clearwater Community Development Board. July 25, 2002 - Staff and Study Committee Meeting Discussed outcome of Community Development Board and prepared for City Commission meeting. July 8. 2002 - City Commission Meeting Island Estates Neighborhood Conservation Overlay District development standards and rezoning approved on first reading pursuant to Ordinance Numbers 6981-02 and 6980-02. The neighborhood plan was deferred so changes could be made to reflect the ordinance that was approved on 1-' reading. August 22, 2002 - City Commission Meeting The Clearwater City Commission adopted Ordinance Numbers 6981-02 and 6980-02 establishing the Island Estates Neighborhood Conservation Overlay District and rezoning. The effective date of the ordinances is September 9, 2002. September 19 2002 - City Commission Meeting City Commission approved the Island Estates Neighborhood Plan by adopting Resolution 02-23. 40 Appendix B - Ranking Ballot - Used at Public Meeting #4, Nov. 14, 2001 w? U Z ' a? rw o? Objectives RE-DEVELOPMENT: Maintain limits on home heights to presont city code 'Objective: Maintain 30% green space of total lot area Prohibit rezoning single family homes to multi-family Prohibit subdividing plats HOUSING & PROPERTY Prohibit detached outbuilding on residential single-family lots Prohibit front yard fences Require A/C units to be buffered or shielded with vegetation Cleanup parking lot & dumpsters Enforce pet cieanup Enforce zoning in order to mitigate commercial uses in residential areas Establish minimum single family rental periods Maintain existing height limitations for all fencing and landscaping Prohibit chain link fences Prohibit future shingle roofs Prohibit new gravel yards Prohibit parking on lawns Require A/C units and dumpsters not be visible from street 41 r LU 0 ? Z aw 0M CL -i >1 I Objectives HOUSING & PROPERTY Require one front entrance per house Restrict trailer parking in the front yard WATERFRONT Address dock size restrictions Allow only see through fences Establish standard setback for new pools and ail vertical structures Establish standard waterfront setbacks Maintain water views objective: Allow covered slips Regulate commercial boats docked parked on waterfront property structurally damaged sea wall/docks should be repaired in a reasonable TRAFFIC & PARKING Limit RV's and boats short time '(24 hrs.) for parking on street and in driveways Limit on street parking Prohibit parking on grassy medians and cul de sacs Prohibit permanent parking of boatsttrailers outside of garage Restrict overnight commercial vehicle parking. 42 Appendix C - Ranked items for development standards Generally issues with fewer than 200 points were regarded as not significant to the neighborhood. tems Total Ranking Votes Average Ranking Vote per Ballot Number of Votes 0 to 2 Number of Votes 3 to 6 Prohibit rezoning single family homes to multi- family 290 4.68 3 59 Prohibit subdividing plats 277 4.47 6 66 Prohibit parking on lawns 277 4.47 7 55 Maintain water views 271 4.37 6 66 Restrict trailer parking in the front yard 267 4.31 6 56 Structurally damaged sea wall/docks should be repaired In 60 days 267 4.21 7 56 Maintain existing height limitations for all fencing and landscaping 260 4.19 6 56 Establish standard waterfront setbacks 258 4.16 10 52 Maintain limits on home heights to present city code 751 4.05 12 50 Prohibit front yard fences 250 4.03 10 52 Prohibit new gravel yards 248 4.00 11 51 Enforce zoning in order to mitigate commercial uses in residential areas 247 3.98 12 60 Establish standard setback for new pools and all vertical structures 246 3.97. 11 51 Restrict overnight commercial vehicle parking. 245 3.95 16 47 Enforce pat cleanup 244 3.94 11 61 Cleanup parking lot & dumpsters 243 3.92 11 51 Prohibit parking on grassy medians and cul de sacs 241 3.89 13 49 Prohibit permanent parking of boats/trailers outside of garage 233 3.76 15 47 43 J?.t" Total Average Number of Number of Ranking Ranking Votes Votes Votes Vote per 0 to 2 3 to 5 Items Ballot Establish minimum single family rental periods 230 3.71 15 47, Objective: Maintain 30% green space of total lot 224 3.61 16 46 area Limit RV's and boats short time =24 hrs.) for 222 3.58 16 46 parking on street and in driveways Require A/C units and dumpsters not be visible 220 3.55 16 46 rom street Regulate commercial boats docked parked on 217 3.50 17 46 waterfront property Require A/C units to be buffered or shielded with 213 3.44 17 45 vegetation Require one front entrance per house 210 3.39 20, 42 Address dock size restrictions 203 3.27 21 41 Limit on street parking 191 3.08 23 39 Allow only see through fences 191 3.08 24 38 Prohibit detached outbuilding on residential 189 3.05 23 39 single-family lots Prohibit chain fink fences 169 2.73 31 31 Allow covered slips 147 2.37 32 30 Prohibit future shinglo roofs 102 1.65 42 20 44 I) r.. G' Y ._ - 0 t Appendix D -- Grouped Strengths The following lists the grouped strengths of Island Estates. This list is ranked with' the most important issues first. The main categories are underlined, and the assets fall under each main category. Neighborhood Amenities Quality and availability of services Not bei in overlay district such as groceiy, gas station, store, Island Estates is fine as it is bank and park Current maximum build out allowed Holiday lighting and events, including Island Estates is unique and boat parade prospering Public transportation, including folly Flexibility of zoning Trolley St. Brendan's Church Pra a Maintenance Community safety Well-maintained property, Restaurant and bars on island, Eliminating unkempt homes including Island Way Grill Updating properties Island Estates Civic Association Beautiful 'properties Sunset Sam Park Looks better and newer Clearwater. Marine Aquarium Island Estates Women's club Reclaimed water Ability to walk on Island Estates Island Estates Yach# Club On-street rki -cars only Boat yard Access to recreation opportunities on Causeway Waterfront Mostly residential waterfront community Water view Waterfront homes Boating community. New money and increased interest in neighborhood Increase in property values All waterfront properties Access to water Allowed to have multiple boats on docks Deep water in canals 45 Appendix E - Grouped Weaknesses The following lists the grouped weaknesses of Island Estates. This list is ranked with the most important issues first. The main categories ore underlined, and specific issues fall under each main category Landscn i & Yard Maintenance Gravel yards Poor yard maintenance Chain link fences Exposed dumpsters/trashcons on rental and condominium properties Lack of street trees in right-of-way landscaping blocking view People not controlling animals Use of grass in neighborhood wastes water and pollutes bay Use of potable water for lawns Temporary signs on landscaping (real estate, garage sale) Garbage cans out when it is not' garbage day Lack of streetscope throughourt Island Yard debris piles placed in roadway instead of on property Playground equipment in front yard Litter (newspapers) Parking and Traf f is Parking of commercial vehicles in front yard and on street , Parking of cars/boats/RV's on lawns do driveways looks cluttered On-street parking Large number of cars parked in driveway Parking in cul-de-sacs and medians Dangerous intersections Speeding traffic Turning lane into Island Estates often blocked by traffic Aboveground utilities Canal Use and Maintenance Restricted water flow Contaminates dumped in canal (grass clippings, gas spillage) Shoaling under bridge Airboat noise Boatlift covers block view Speeding on canals No wake zone needs extending enforcement Damaged or deteriorated docks and seawalls Dock covers are not allowed Lack of public docks Character o Redevelo ment Too many variances on setbacks No minimum lot size/ could crowd houses Waterfront setback requirements are not maintained Losing waterfront yards Can ruin views/tall buildings Fences on waterfront Sheds in rear Houses too large 47 , 111 ' ` , , '!' ? " ?S . • • 1 1 ? ( .. , ' 1 ? , ' I ' S ' , , 1 1 t I .' =k'.'Iw . 1. ? ? I r ..., tt ;.' .'+ . . t. 1 ? ? e .5,. •; , ?• F 1 ? ? `l . •. ? ? ? ? ? . ? ; . ' , . - „ .. ? ' ? ' 1 : 1 ' 1 1 ' 1, 1: 1k 48' > Appendix F - Ballot Package and Ballot Tally March 13, 2002 Dear Island Estates Property Owner, In May 2001, the Island Estates neighborhood began planning for a Neighborhood Conservation Overlav District (NCOD). The purpose of the NCOD is to preserve and enhance the character of the neighborhood and ensure that any new development is consistent with the existing character of Island Estates. Through a series of public meetings, the residents of Island Estates developed a neighborhood plan as well as a list of development and property maintenance. regulations designed to protect the health, safety, welfare and duality of life of the neighborhood. One of the final steps in the Island Estates NCOD planning process is a neighborhood poll to determine the proposed development and property maintenance regulations. The results of the vote will be provided to the Community Development Board and the City Commission for consideration when reviewing the proposed regulations. Development standards with support of at least fifty-one (51) percent of the votes cast will be forwarded for consideration. Pleasc refer to the enclosed "Comparison of Proposed Island Estates NCOD Regulations and the City Development Code" for information about the proposed changes. Any existing legally permitted use, lot size, setback, building height, fence, landscaping and any existing mechanical equipment, dumpster or trash containers not screened in accordance with the development standards in the overlay district will be considered a legal nonconformity and may continue to exist and be maintained as allowed by the Clearwater Community Development Cade. Enclosed with this letter you will find: 1. A reference map distinguishing the single-family areas from the multi-family areas (p. 2); 2. A table comparing the proposed regulations to the existing City Community Development Code (pp.34); 3. A two-sided ballot with proposed development regulations on which to vote (pp. 5-6); and 4. A self-addressed, postage-paid envelope for ballot return. Ballots are being sent to property owners of each real property as listed on the Property Appraiser's tax roll. One vote per property will be tallied. This is a line-item vote and each item will be tallied separately. .Vote either "FOR" or "AGAINST" in response to each issue. Make a mark in the box directly below the choice you have selected. The most appropriate marks would be an "X," a check mark or filling in of the box. Appropriate examples: ? . Votes must he marked clearly. If votes are not marked clearly or if there are marks in more than one box for each issue, no vote will be tallied for that item. If an item is left unanswered on a ballot, no vote will be tallied for that item, but all other eligible marked votes will be counted for that ballot. Place the completed ballot in the enclosed self-addressed, postage-paid envelope labeled "ISLAND ESTATES BALLOT." Seal the envelope and mail it to the City of Clearwater Planning Department. Ballots returned that arc not enclosed in this provided envelope will not be counted. No copies of ballots will be accepted. The ballot must be returned or postmarked on or before April 5, 2042. 49 The results will be available on May 1, 2002. Please contact the City of Clearwater Planning Department at 727-5624539 or look online at "http:/hv%vw.clearvatcr-fi.com" for results. Please direct questions to Lochen Wood, Planner, at 727-562-4539 or Gina Clayton, Long Range Planning Manager, at 727-562-45137. Thank 'you for your participation in the Island Estates Neighborhood Plan. Sincerely, City of Clearwater, Planning Department Island Estates NCOD Residental Areas le-family Areas !-family Areas n NCOD 1 N W LL F'. 50 COMPARISON OF PROPOSFD ISLAND ESTATES NCOD REGULATIONS & TIIF CITY DEVPLOPMF NT t;:ODF Asy existing legally permitted use, tot sire, setback, building height, fence, landscaping and any eshting methanIto I cilulprutnt, 1111"i Pifer or Irish tonulners not screened in accordance "11% the developmtnt standards set forth In the overlay district srlli be tonsldtred a legal nonconformit and max contlaue to exist and be maintained ¦s ¦110MLI by the Clearwater Comm unit Development Code, PROPOSED NCOII RECULATIONS FXISTING CI'T'Y CODE REGULATIONS Single-family dwellings (includingconmaunity Singlc-family dwellings (including community raidcniial homy with up to 6 rrsideant), utility/ Ballot item 1 - Pcrmittcd Uses residential hones with up to 6 raidcals) and inlImslructure facilities, uitaclttd dwellings, for Single Family Arras utilitylinfrostructure facilities, schools, non-residential off-strcet parking, and arks anal rccrrattien facilities. Ballot [[tin 2. Minimum Lot 7,500 sf 5,000 if Sim for Sin lc Famil Areas Building Setbacks for Single- family Arcai . PriticE " Stnicltires:?; •..? •• ? Ballot Ilem 3 - Front 25' 25' Ballot Item 4 - Side 7.5' 5' Ballot Item S - Rear non-watctfront - l5' non•watufront -1 Y waterfront - 25'- if adjacent structures arc set at waterfront - 25' • if adjacent structures are set at 20 then uired setback is 20'. 20', then required setback is W. tineiudin I enclosures Ballot Item 6. Side 7.5' Y Ballot Item 7 - Rear 10' 10' Any pool exceeding h', in height above grade shall Ballot Item 8 - Elevated Pools comply with the tequired rear setback for the Sarre requircnwnl - through policy principal structure. Ballot Item 9 - Building ilcight 30' above the base flood elevation 30 above the base flood elevation rorSin le-Family Areas Ballot item 10 - Parking on Parking on any landscaped area shall be Allows 1 car to be parked on ]a%vn next to Landscaped Areas for All Areas prohibited. driveway, All boils, personal walmrall, recreation vehicles, Beats in excess ONO R, hauling trailers, recreational trailers, conunuclal vehicles, rile cars, dune buggies, vehicles, travel trailers, motor homes, camping trailers, fame equipment, go karts, ATV's or other similar semi-trails trucks, any commercial vehicle (in excess vehicles shall be required to bepuk^d in n aanae TI of20 R length, 7 R widths. or seven R height), race cars. Ballot item i I - Parking of temporary puking of such vehicles outside ofa garage dune buggies, farm equipment, go karts, ATVs, or Certain Vehicles for Single- shall be permitted for no more than faux (d) other similar vehicles shall not lx nor within p yC family Areas convocative days no more than twice a month. rcquired front-ictbsck. Commercial vehaieles duting des Commercisl vehicles may be parked outside ofgarese actual pcrrumnince ors service of the prconisea is ironsiro to actively conduct business on the premises, allowed. Load inglunloadingl cleaning orvehicles Parking efpersonal automobile aid momrcyrles allowed provided completed with 6 hours twice a shall be pernrliredoursideofthegarasgeiaadmruYry: month. All louts, personal walertrall, recreation vchicics, bailers, cornnm'eial %%hiclcs, nor can. duns buggies, farm equipment, go karts, ATV's or other similar Boats in excess of 20 0. hauling trailers, recreational vehicles "I be pmha'bite d 1o be narkW hZwccn any vehicles, travel trailers, motor homes, cunping tralkrs, Dwign of y);pti ical structure and any_riarht-or--way semi-trailer trucks, any conuncrcial velikIc (in excess jU. The temporary puking orsuch vehicles within of 20 R kngth, 7 R width, or seven if height), race cars, Ballot Item 12 - Parking of the front setback shall be permitted ror no more than dune buggies, farm equipmean, go karts, ATVs, or Certain Vchicks for Multi- four (4) ton=udve days no more thin twice a month. other similar vdricks family Areas Commercial vchkla may be parked between any regrind ftont setback Comnurchal vehicles dining the portion of the principal structure and any right-of-way actual performance ofa service al the prcmiscs is line, if onsise to actively conduct bwincss on the allowed. Loadinglunloadingl cleaning orvch irks premises. 1'atAlag ofpmunal aulomobiles and allowed provided completed with 6 hours twice a naotore)rleishObep rintiredbetutvaanyportianaf month. the principal structereand any r4ho-of-ray line in a tied parking area. 51 COMPARISON OF PROPOSED ISLAND ESTATES NCOD REGULATIONS & THE CITY DEVELOPMENT CODE rP1'6.1.`i rY; '!I !a ^k,?:a?a.5 e.4.:?.5?;.r?.. .??. ?e; tlY: ?b , Vo.qi;.'.5... ..?,e'q•+•: .l'?•-?T: 'i'r ? Any esisttng legally permitted use, lot size, setback, buikdlnx freight, fence, landsapinR and any existing mechanical equipment, dumpster or trash containers not screeaed to accordance trltb the development standards set forth In the overlay district mill he consldemd a legal nonconformity and may continue to exist and be malalalned as ellowed by the Cletrrsaler Community Develo tnent Code. PROPOSED NCOD REGULATIONS F XiSTING CITY CODE REGULATIONS Fences for All Areas Ballot Item 13 - Front Fences All fences shall be prohibited betu'cai any portion or Allows 3' fences in front and comer side yards. the principal structure and any right-of-way line. Ballot Ilens 14 - Side Fences ponces shall nor exceed 6 feet in height between any Allows fences in the side yard up to 6 red in portion orlhe principal structure and any side lot line. height. for waterfront properties, fences shall not extend 3 Fences in the rear yards abutting the water must rest in height bci%,= the rear building setback line not exceed Yin height or Win height irenclosing Ballot item 15 - Rear Fences and the tcawall. if (he fence encloses a pool, it may be a pool. Pence in rear yards not abutting the walcr 4 fat in height. me be >! to G' in height. All fericcs bctwrcn the rear building setback line and Fences in the rear yards abulling the water must Ballot Item 16 - Rear Fences The seawall shall be non-opaque (see-through.) be non-opaque (see-through.) All trash containers, dumpsters and mechanical equipment shall be screened from the rightt-or--way, adjacent property and the water. Provision shall apply Ali dumpsters and mechanical equipment shall be Ballot Item 17 - Scorning for to new construction. If improvements arc made to any screened from tights-of-way and adjacent all Arens structure cxcec-ling 50% of the value appaisc d by the Pinellas County Property Appraiser's Office, then 14c Propcrly' scorning of mechankal equipment, dumpsiers and Inch containers must be brought into compliance. Use of gravel, stones, cinders and other similar Ballot Item 18 - Landscaping for material in any yard shall be prohibited unless All yards not coven-l with a building shall be all Areas included as an integral, but minor, clement of a landscaped with grass or other ground cover. landscaping plan. Ballot Item 14 - Landscaping In the single-family areas, 35% or the arcs No landscaping requirement as such. 65'N, of Coverage For Single-family between any portion of the principal structure and entire lot may be covered with impervious Areas an right-of-way line shall be landscaped. surfaces buildin , avcmcnt l area, cte, In the multi-family areas, 25% of the area No landscaping requirement as such. 75%-95% Ballot Item 20 - Landscaping between any portion of the principal structure and of cntirc lot may be covered with impervious Coverage For htulii•family Areas an fl hl-of-we. line shall be landsca d. surfaces (building. avesnent. pool aree, etc. Ballot Item 21 -Minimum the minimum rental period In City code does not regulate, however, the ll Pl i f h Pi Rental Periods foe Singlc-family shall be. 90 days 0 days. shall be ' ne as ann ng e Countywide Rules o t Areas Council imposes 30 de. minimum. Outdoor storage is prohibited nor may goods and materials be stored in any manner which is visible Ballot Item 22 - Outdoor of cammcrciat fishing and crabbing Th ne st oragoraze from the public right-or way or from abutting Storage for all Areas be prohibited on any residential shall equipment properties. equipment, rnatcrials or furnishings property.. not designed for outdoor use may not be stored outdoors. Deviations from Codc requirements for al-grade structures and/or the expansion or existing non- Review and approval for certain uses and/or conforming side and/or rear setbacks may be deviations related to dimensional requirements rot approved through a flexible standard approval accessory and primary structures may be Ballot Item 23 - Deviations for process. Flexible standard approval includes a reviewed and approved through a flexible alt Areas recommendation by the City Development standard development (approved by staf). Review Committee and final decision by the Certain uses and dimensional tcquirclncrits Community Devcdopmcnt Coordinator. All other require review and approval by the Community deviations most be approved by the Community Development Doard (flexible development). Ikvclo incnt Board at n public hearing. 52 Island Estates NCUD Regulations Ballot . page t of 2 1 In s;nglo-lamity aroas, permitted uses shall be iestricled to single-family dwellings -1 f 0Cllyding corlrnunify rosidontlai homes wih up to 6 residents) and Inlresirtiaturelullily trL,lallations. 2 FOR AGAINST In aitg!o-family areas, the ininimum lot size shall be 7,500 square fool. 3 FOR AGAINST In single-family areas, front building setbacks for principal structures shall be 25 f ? ool. 4 FOR AGAINST In sing'e-lamily areas, side building setbacks tot principal structures shall be 7,5 r-? u ? feet. .5 In single-family ereas, rear bulking softeks for pilrwipal struciums WWI be FOR AGAINST ? 15 fuel fur twit•walerInxit full wKt25 Irrol fur ovalvrhunl lots. 11 adjace:nl sttuclurus IL J1 on either side of a %vututlrunl lot are setback 20 loot, then the minimum roar setback shall be 20 feet. B r In single-family areas, Bice building setbacks for accessory structures, includng 1:1 El Screened pool enclosures shall be 7.5 foot, 7 FOR AGAINST In single•lamily areas, roar building so'.backs for accessory struclures, including ? ? screened pool enclosures shall be 10 loot. a FOR AGAINST Any pool exceeding I foot In height above grade shall comply with the raquired rear ' 11 ? setback for the princoar structure. R AGAINST FO g • In singledamlly areas, building heght shall be U iAKI to 30 leul above base Ilood ? ? elevation. 10 FOR AGAINST Packing en any landscaped won shall be prohiibilad. ? _rr,srr,rwM,rrw^t? 11 In single-tamtty areas, all bowls, personal watercraft, recreadan vehicles, trallars, FOR AGAINST commercial vehicles, race curs, done bugifios, farm equipment, go karts, ATV's or n n other shnilar vehicles shall uu n-44ulned to be parked In a garage. The temporary 1 1 I 1 parking of such vulikias outside of a garage shall be permitted $or no more than four (d) consecutive days no more than t,vice a month. Commercial vehicles may be parked outside of garages If onsho to adivoly conduct buoinoss on the promisor. Parking cl personal aulotnobtles and motorcyclos shall be permitted outside of the garago n a drivowa . 12 In multi-family areas, all boats, personal watercraft, ructeallon vehicles, trailers, cununorcial vehicles, race cars, dune buggies, farm equipmem, go knits. ATV's or FOR AGAINKT El other similar vehlclea shalt be prohibited to ho paricod bolwoun any portion of Iho principal structuro and any right-of-way hie. The lemporay parking 0 such vehl_los within the front cutback stall be permitted for no Mora than fOLS (4) consecutive days no more than twice a month. Commetcind vehiclrksmay he parked between arty portion of the principal structure and any right-of-way Ono In multifamily areas if onsile to aetiv* conduct business on the promises. Parfdrlg of personal auturnobilos and moiorcyclos shall be permitted between any portion of he principal stnsdure and any rigl'I-d-way title. Any exisang loyalty parrrdttod use, kt size, sei'ba~k. Wding height, -force, landscapng andany wJsang mochankal ogUpWnf, dks7rpsrer or trash conrahars W: WoonedIn Rracordanco with the drrwrhrlirrwrf stdrrd girds set kith In the uvurlvy "kkr will be wnldered a krgal nonconFannlly and may continua O twist and tto mahrraLvd as alfow ed by the CAaanraforCommunrly f]evekprrrartf Curb. (Please turn over to finish voting) 53 Island Estates NCOD Regulatlons Ballot page 2 of 2 13 ?s All fences shall be prohibited between any portion of the principal structure and Any i ht f li FOR ? AGAINST ? g -o -way ne. r 14 Fences shall not exceed 6 fool in height between any portion of the principal t li t t d id l FOR ? AGAINST ne. s ruc ure an any s e o 15 For waterfront properties, fences shall not exceed 3 feet In height between the rear FOR AGAINST building setback line and the seawall.' If the fence encloses a pool, it may he 4 feat ? ? In height. 18 FOR A A[NS7 All fences between the roar building setback line and the seawall shali.be non- h h ? ? .) opaque (see-t roug 17 All trash containers dumpsters and mecikinical equipment shall be screened from OR AGAIN T , the rights-of-way, adjacent properly and the water. Provision shall apply to new ? ? construction. If Improvements are made to any structure exceeding 50% at the value appraised by the Pinellas County Properly Appraiser's Otflce, then the screening of mechanical equipment. dumpslers and trash containers must be brought Into compliance. 1s FOR AGAINST Use of gravel, stones; cinders and other similar matenal in any, yard shall be I l i hibi d l I l d d b l m t f l d i l ? ? , un ess nc u e as an ntegra ut m nor, e e en a an scap ng p an. pro te o 19 FOR AGAIN T In single-family areas, 35% of the area between any portion of the principal l li h ll b l i h d d ? ? -way g t-o ne s a e an scape . structure and any r 20 FOR AGAINST In multi-family areas, 25% of the area between any portion of the principal structure b ? ? e landscaped. and any right-of-way line shall 21 FOR AGAINST . In single-family areas, the minlmum rental period shall be fl0 days. ? ? 22 F R AGAINST The storage•of commercial fishing and crabbing equipment shall be` prohibited on ? ? any residential property. 23 FOn AGAIN 7 Deviations for at-grade structures and/or the expansion of existing non-conforming ? ?. side and/or rear setbacks may be approved through a flexible standard approval process. Flexible standard approval Includes a recommendation by the City Development Review Committee and final decision by the Community Development Coordinator. All other deviations must be approved by the Community Development Board at a public hearing. Any existing legallyparmitted use, lot size, setbecJC bruhXng height, fence; landscaping and any existing mechanical equlpmout, durnpstar or hash containets na sereanad In accordance with the davobprrtwrt starxlards set forth in the Dmda y district will be considerud a legal rxvwu dorrruty and may cor+trnuo to exist and bu maintained as allowed by the Cloarwafor Communily Devakpmom Code. (End of ballot) Upon completion, place this ballot in the xaN-address, postage-paid envelope labeled "lslnnd Estates Ballot" And return it to the City of Cloarw4for planning Department Mailed ballots must be postmarked by April 5, 2002 54 .... Y 6? a I e co co [ n r N „ten ? q {1 Ci O rD f V w [j -r -W T w "T ? h fV Ln ? % 1 t'1 V h i0 ! rn tT h 1? I V ? h m r-? 41 O In D IO ?. ?n to Lo v? ! N to r{ h v tD %n N to ? 1; 0 to O LO N to 10 m P- V K H `f 'd ?t d ?! 'Q ?! ?f H d w O } 2 'Q Il7 RO in w "0 In h tl M N V ' r .. N e w ?? 4N1 S P Q C1 N?N O? ^ Q7 b 6'/ Q r r N r' N r N r N L 2 N N > I I N h! 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N o E a r s ro E C . y EE Q 1. t9 IL N O b 0 G 19 C f U- C] 9 q w Y r to w tp r ?? r o r m 4 r N w f V ryry (V M ' N FF jF { 56 It .- o r at N N ~ iY V to b qO ? ? G A D 1- F- E R .Q? U C R C S!J Appendix 6 - Ordinance No. 6981--02 - Ordinance Adopting Island Estates Neighborhood Conservation Overlay District ORDINANCE NO. 8981-02 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE COMMUNITY DEVELOPMENT CODE; AMENDING ARTICLE 2, ZONING DISTRICTS, BY CREATING SECTION 2-1602, ISLAND ESTATES NEIGHBORHOOD CONSERVATION OVERLAY DISTRICT, WHICH ESTABLISHES ADDITIONAL DEVELOPMENT STANDARDS TO BE APPLIED ONLY IN THE ISLAND ESTATES NEIGHBORHOOD CONSERVATION OVERLAY DISTRICT; PROVIDING AN EFFECTIVE DATE WHEREAS, the Island Estates neighborhood has developed the Island Estates Neighborhood Plan pursuant to Community Development Code Section 4-608, which supports additional code requirements to implement the Plan; and WFIEREAS, the City of Clearwater has approved the Island Estates Neighborhood Plan in Resolution No. 02-23; and WHEREAS, the City of Clearwater has determined that additional standards shall be applied to the Island Estates neighborhood to implement such plan; and WHEREAS, the residents of Island Estates voted on certain additional standards that shall be applied to the Island Estates neighborhood to implement such plan; and WHEREAS, the Island Estates neighborhood via the Island Estates Civic Association has committed to be a partner with the City in implementing the provisions of this overlay district by committing to educating neighborhood property owners of the overlay district requirements and providing the initial means of enforcement of any violation of the requirements of the overlay district pursuant to Community Development Code Section 4- 608(E); and WHEREAS, the Community Development Board, pursuant to its responsibilities as the Local Planning Agency, has reviewed this amendment, conducted a public hearing to consider all public testimony and has determined that this amendment is consistent with the City of Clearwater's Comprehensive Plan; and 57 WHEREAS, the City Commission has fully considered the recommendation of the Community Development Board and testimony submitted at its public hearing; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Article 2, Zoning Districts, Division 16, Section 2-9602 Island Estates Neighborhood Conservation Overlay District is hereby created containing the following provisions. 2-1602 Island Estates Nei!hborhood Conservation Overlay District. Intent and Purpose. The Island Estates Neighborhood Plan was developed in response to nei hborh od needs an roved b the City Commission n August 8 2002 to provide guidance and policy direction for all public and private actions within and_in_the_v_icinity of the Island 'Estates neighborhood. The intent and purpose of the Island Estates Neighborhood Conservation Overlay District (IENCOD) is to provide over] requirements to ensure that infill and redevelopment -activities are consistent with the protection of the existin a tablished character within the district and to protect -the health, safety and general welfare of the district. Development and redevelopment shall be reviewed for consistency with--the Island Estates Neighborhood Plan. _. Any development requesting flexibility from the minimum development standards of the IENCOD shall be consistent with the Island Estates Neighborhood Plan, Jurisdictional Boundaries. The Island Estates Neighborhood Conservation Overlay District IENCOD shall be consistent with the boundaries of all the land in Clearwater Harbor, known as Island Estates lying northerly of the northerly-- right of wad of Memorial Causeway, less and except the following described tracts: 1 All of Block C and Lots 1-3 7 9-13 Block ll and the westerly 61 feet of the vacated ri ht-of-wa of Do Passage, Unit 5 Island Estates of Clearwater as recorded in Plat Book 51, Page 34, of the Public Records of Pinellas County, Florida; (2) Begin at the most easterly corner of Lot 13, Block D of Unit 5 Island Estates of Clearwater, as recorded in Plat Book 51-Page 34, of the Public Records of Pinellas County. Florida; thence N49°23'4]"W. 100.00 feet thence N04°23'41"W. 71.42 feet, to_a_point on a curve to the left;. thence along the arc of said curve having a radius of 70.00 feet, a chord bearing of N75°47'!10"E a chord length of 23.86-feet, 23,98 feet-, thence S49°23'41"E 136.75 feet-, thence S08°12'32" E 81.05 feet: thence S40°36' 19"W 16.63 feet: thence N49°23'41"W 61.00 feet to the Point of Beginning: (3)Island Yacht Club Condominium, _as_recorded in Condominium Plat Book 39, Page 74, of the Public Records- of Pinellas County, Florida; (4) the land bounded on the north by Dory Passage. on the south b Windward Passage, on the west b Larboard Way and on the east by Island Way. 58 Relation.-ft) to UnderIyigg Districts and Other Provis'on.y' a the Conunturit Deveft)me/it Cex&, The designation of the island Estgtes Neighborhood Conservation Overly District on the zoning atlas provides- requirements _in_ addition to those contained in-the Low Medium _Density__Residential Medium Density Residential,-Medium High Density Residential. High Density. Residential, Institutional and Commercial Districts, The..prgvisigns contained herein shall govern- in-this _overlay_district_only._ Issues not specifically addressed in this gverlay district shall be governed by the remaining r vi. ' ns of this Community D elo ment Code Minimum standard develo?mew or areas zoned LMDRIIIsWCOD. The following uses are Level One permitted_uses_in the L1yiDR/IENCO_D District subject to the minimum standards- set-out _in_thi5 &ection and other applicable provisions of Article 3. Table 2-1601(D). IMOWENCOD° Minimum Development Min. Lot Min. Lot Max. Min. O - Ilse 4rea Width Min. Selhacky tf1.) Height Street s t. t. j) Parkin Front Side hear 2 Accessory pools and Gs reen enclosures 5 10 Community Residential Homes (yp to 7 ,500 SQ 25 7.5 15 30 2/unit 6 residents) Detached Dwellings 7500 50 25 7;_5 15 30 2/unit (1) In special flood harard areas desi tcd b tlic National Flood Insurance Pro a m maxim yin h6ght is measured above base flood elevation. (2) Any pool exceeding1 foot in height above grade shall comply with the required scar setback for the principal structure. Waterfront detached dwellings in the LMDR/IBNCOD District should be 25 feet ex Mt as provided in Article 3 Division R Section 3-805 and Division 9 Section 3-904 and except where adiacent structures on either side of the pMl proposed far development are setback 20 feet and then the rear setback shall be 20_feet. _The Building Code may remise the rear setback to be at least 18 feet from a seawall. 59 Flexible standard de .,k),mml or areas zolred 1.M R111;N OD. '1'hc following l-cvcl One use r rmi d in the LMDRAENCOD District subject to the standards and criteria set out in this Section an ther a lid _gnblc rcgulati ns in Article 3, Table 2-1601(E). "LMDR/IENCOD" Flexible Standard Development Min. Lat Min. Lol Var. Milt. 0 - Heigh l , I.sc Area Widllr Mitt. Setbacks .Sowet sr . LI.) y ? PalPar big Front Side Dear 2 Detached Dwellings 500 50 - 15-25 7.5 -- 5-15 30 -- 2/unit Residential Infill Project 3 n/a -?-- n/a -? 15-25 . 3-7.5 5-15 30 2/unit Utility/ Infrastructure n/a n/a 25 10 15 n/a n/a Facilities (4) - - (1) to special flood hazard -areas designated_by_the_Nationmal_Flood Insurance Program., maximum height is measured above base flood elevation. (2) Any_MI exceeding 1 foot in height above erode shill comply with the required rear setback far the principal structure, Waterfront detached dwellings in_LMDR/l_ENCOD District should be 25 feet except as provided in Arlicle 3, Division 8. Section 3-805 and Division 9,-Section 3-904 and exec where d'aeent structuMs on either side of the pa=l ro sed for dcvelo ment are setback 20 feet and then the rear setback shall be 20 feet. The 13uildin Code may uire the rear setback to be at least 18 felt from a seawall. (3) The development standards for residential infill pmieets arc guidelines and may be varied- based on the criteria specified in Section 2-1602.E.2. (4) UlililLhi fra.5tructurc uses shall not exceed three acres. Any such use, alone or wllen added to contiguous like uses which exceed three acres shall require a land useplan_map amendment to transportationlutility which shall include such uses and all contiguous like uses. Flexibility criteria: 1. Detached Dwellings. a. The devel men or, redevelopment of the parcel proposed for development is consistent with the Island Estates Neighborhood Plan. b. Front selhack: i. A determination- of the front setback shall consider the extent to which existing structures in? the- neighborhood have been Sonstructe jo a regular or uniform setback from the right-of--way_ 60 B.- ., ii. The reduction in front setback will not adversely- affect -adjacent property values; iii. The. reduction in_frontsetback is -consistent with neighborhood character; iv. The reduction in front setback results in an efficient house layout. c. Rear setback: i. The reduction in rear setback will allow for the preservation of existing vegetation which could not otherwise be preserved; or ii. The reduction in rear setback will allow the development or redevelopment of a_substandard lot which would otherwise not be feasible; _or iii. The reduction in rear setback results in an efficient house layout; . and iv. The structures located within the rear setback otherwise required in the LMDR/IENCOD District are buffered with landscape material or fences to protect the privacy and value of adjacent properties. 1. Residential iirfill. a. The development or redevelopment _ ofthe_parcel proposed for development is consistent with the Island Estates Neighborhood Plan; b. Single-family detached dwellings and community residential homes with six L6) or fewer residents are the only permitted uses eligible for. residential infill project application; c. The development or redevelopment 'of the parcel proposed for development is otherwise impractical without deviations from the intensity and other development standards: d. -The- development of a parcel-proposed--for development as a residential inf ll project will not materially reduce the fair market value-of abutting properties; e. The p§es within the residential infill proiect are compatible with adjacent land uses: £ The.-development of the-parcel_proposed-for development as a residential infill project will upgrade the immediate vicinity of the parcel proposed f r develo men 61 g. The design- of the proposed _rgidential infill Qroiect creates a form and function which . nnhances _the_ community _ character of the immediate vicinity of the parcel proposed for development- and-the City of Clearwater as a whole, h. Flcxibility in_redard to lot width required setbacks. height, off-street parking, access or other development standards is justified by the benefits to community character and the immediate vicinity of the parcel proposed for development and the it of Clearwater as a whole. I , Ulilit"ifrastruclure facilities. a. The development or redevelopment of the parcel proposed for development is consistent with the Island Estates Neighborhood Plan-, b. The siting and screening of the proposed utility/infrastructure facility protects the established character of the Island Estates neighborhood: c. No above ground structures are located adjacent to a street right-of-way; and d. Any above ground structure other than permitted telecommunications towers and utility distribution lines-located on or along a_rear lot line shall be screened from view by a landscaped opaque wall or fence which is at least two-thirds the height of the above ground structure and shall be landscaped with trees and hedges which five years after installation will substantial[ obscure the fence or wall and the above ground structure. Flexible develo ment or areas zoned I.MDIMFNCOD. The following Level Two uses are permitted in the LMDR/IENCOD District subject to the standards and criteria set out in this Section and other applicable regulations in Article 3. Table 2-1601(E). "LMDRIIFNCOD" Flexible Development Min. Lot Min. Lot Max. Min. O- use Area OM Min._ SethaclGS M.). Heigh Street s t. 1. t. L I) Front Side hear 2 62 Detached 4,500 - 25 - 50 15 - 25 3 -7.5 5- 15 30 2/unit . Dwellings Residential 7.500 n/a nla 10 - 25 0-7,5 0- 15 30 I /unit Infill Project (3) (1) In special flood ban, rd arr„as_desigmicd by the National Flood Insurance Prom, maxi num hci ht is measured above base flood elevation. (2) An of exceeding I foot in Might above grade shall comply with the re uired rear setback for theprindpal structure. Waterfront detached d%yellings in LMDR/IENCOD District should be 25 feet except as provided in Article 3. Division h. Section 3-805 and Division-9. Section 3-904 and except where adiacent structures on either side of the parcel propggd devclo ment are setback 20 feet and then the rear setback shall be 20 feet. Tlie Building Code may require the rear setback to be at 1cast 18 fcct from a seawall. (3) The development standards for residential infrll,projects are guidelines and may be varied based on the criteria spcxifcd_in Section 2-1602.F.2. Flexibility-criteria: 1. Detached Divellfts., a. The development or redevelopment of the -parcelproposed for development is consistent with the Island Estates Neighborhood Plari; b. Minimum lot size per dwelling of less than 7,500 square feet is an existing lot or a lot size of less than 7,500 square feet is necessa to the development or redevelopment of a vacant lot which would otherwise not be economically feasible: c. The volume to lot size ratio- of the structures to be developed on the lot is not more than ten percent greater than the average volume to lot size ratio of all existinp, structures located on the same local street and within a 700_feet _radius of the lot; d From setback: i. The existing structures along-the same side of the road have been constructed with irregular setbacks -and- the proposed reduction in front setback will-not-be out of character with the neighborhood; ii. The extent to which existing structures-in the neighborhood have been constructed to a regular or uniform setback from the-right-of-way ; iii. The reduction in front setb ck will not adversely affect adjacent property values: 63 e. Rear selhack: i. The reduction inrear-- setback --will ---allow for the preservation-of-existing, vegetation which could npl otherwise be reserved: ii. The reduction in rear setback will allow the development or redevelopment of a_ substandard structure which would otherwise not be feasible; or iii. The reduction in rear setback will result in an efficient house layout.' f. Side sethack: The reduction in side setback will allow for the preservation of existing vegetation that could not otherwise- be preserved. 2. Residential ItIfill a. The development or redevelopment of thg-parcel proposed for development is . consistent with the Island Estates Neighborhood Plan; b.' Single-family detached dwellings and community residential homes with six (6) or fewer residents are the only permitted uses eligible for residential infill project application: c. ' The development-or redevelopment of the parcel proposed for development is otherwise impractical without . deviations from the -intensity and other development standards; d. The,development of?a parcel proposed for development as a residential infill project will not materiall reduce the f it market value of abutting properties- e. The uses within the residential infill project are compatible with adjacent l nd used; The development of he parcel proposed for development as a residential infill project will upgrade the immediate vicinity of the parcel-proposed for development: d residential infll project creates a form n g. The design of the-proposr -d function which nh nces h mmunit ch rac er of he immediate vicinity of he aree proposed for development and the-City _of Clearwater as a whole: and h. Fl xibili in re rd - l t width, required setbacks. h i ht off-street , -to parking, access or other developm ntst nd rds is justified b the benefits 64 to community character and the immediate vicinity of the parcel proposed for development and the -City of Clearwater as a whole, G. Additional development standards for single-family areas zoned LMDR/lENCOD 1. Parkin on Landwo ed Areas. 'rhe arking of any type of vehicle, trailer, boat, personal watercraft, recreational vehicle. _or _any_ other iniilar vehicle shall be prohibited on grass oran other landscaped area; 2. Fences. a. Fences shall not exceed 6 feet in height between any portion of the principal structure and any side lot-line: b. All fences between the rear building setback line and the seawall shall be non-opaque-(see-through ; I, Landscaping Requirements. Use of gravel. stones. cinders and other similar material in any yard shall be prohibited unless included as_ an integraLbut minor, element of a landscaping 4. Outdoor Storage. The storage of commercial _f shingand crabbing e uipment shall be prohibited outdoors on any residential property. H. Additional develo meat standards for multi- anvil areas zoned MDRIIENCOD WWIENCOD, HDR/If NCOD and CIE6N D. 1. Parking. The parking of any type of vehicle.-trailer, boat, personal watercraft recreational vehicle or an other similar vehicle shall be. prohibited on grass or any other landscaped -area. I Ferice.s. a. Fences shall not exceed 6 feet in height between an portion of the principal structure and any side lot line, b. All fences between the rear bb.ulding setback line and-the seawall shall be non-opaque (see-through 3. I aiLdvcapirrg Req_uiremenls. Use of gravel, stones.- indde and other similar material in any yard shall be prohibited unless included as an integral, but minor, element of a landscaping plan. 65 q. Qrrtdrwr S1orn?e, _ The storage of commercial fishing and crabbing " equipment shall be rohibited outdoors on an residential ro ert 1. Additional development standards for areas zoned 1/IENCOD. 1, __I.andscaninRec?rrircmeiils. Use of4vel, stones, cinders and other similar material in any yard shall be prohibited unless included as an integral, but minor, element of a_landscaping plan. Section 2. This ordinance shall take effect on September 9, 2002. PASSED ON FIRST READING August 8 2002 PASSED ON SECOND AND FINAL August 22, 2002 t READING AND ADOPTED AS AMENDED P' Brian J. Aungst Mayor-Commissioner Approved as to form: Attest: Leslie K. Dougall-Sides Cynthia E. Goudeau Ass}stont City Attorney City Clerk 66, t 1, y . k„ e, t,S 67 41 Clearwater City Commission l? °?- ?,?- ? Final Agenda Item # Agenda Covey Memorandum Meeting Data: 9116102 SUBJECTIRECOMMENDATION: Increase the City's contribution to the City of Clearwater's Money Purchase Plan from 6% to 8% for all members except the City Manager, City Attorney, and Police Chief, and to increase the City's contribution for the Police Chief from 12% to 14%, effective October 1, 2002, and pass Ordinance 7036-02 on first reading. ? and that the appropriate officials be authorized to execute same. SUMMARY: The City of Clearwater's Money Purchase Plan is an employer-funded plan. Participation Is limited to those exempt management employees who do not participate In the City's Pension Plan. There are currently 61 employees in this plan. With the exception of the City Manager, City Attorney, and Police Chief, the City currently contributes 6% of each employee's salary to each employee's account. A survey of other benchmark municipalities and governments in Florida indicate that defined benefit/contribution rates for comparable management employees range from 1.10% to 12.87%, with an average of 8% of employee's salary. Accordingly, in order to remain competitive within our labor market and amongst the other benchmark public agencies, it is recommended that the employer contribution be raised from 6% to 8%. The City currently contributes 12% to the Plan on behalf of the Police Chief. This figure is calculated to provide the same contribution as other members receive (currently 6%) and to provide additional contributions to offset the loss of Social Security contributions (6.2%). It is recommended that the total contribution rate for the Police Chief be raised from 12% to 14% to include the additional 2% being approved for other plan members. The dollar value of this base contribution Increase for General Fund current participants (including the Police Chief) would be $70,938.23, increasing the City General Fund contribution total from $150,175.57 to $221,113.80, and for Enterprise Fund incumbents $28,130.21, increasing the City Enterprise contribution total from $75,348.76 to $103,478.97. $70,610 was budgeted in the General Fund for this Increase. First quarter amendments will be made to the General Fund for the additional funding, as well as to allocate funds from the existing non-General Fund departments to cover this expense. Reviewed by: Originating Dept: Costs Gn'I Fund: $70,038.23 Ent. Fund: $28,130.21 Info Svcs NA Legal P 4 Human Resources/Cynthia 'roinl 1 , Bender Budget Public Works NA User Dept. Funding Source: POrchasin DCMIACM e,111411 11taifove dill Current Flscal Year Risk Mgmt NA Other A Attachments Ord 7036-02 uuior Appropriation Code: Submitted by: MA04Ao ? None City anager Printed an recvcled paper Rev. 2198 ORDINANCE NO. 7036-02 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE CITY OF CLEARWATER MONEY PURCHASE PENSION PLAN; AMENDING SECTION 2.492, CODE OF ORDINANCES, AND SECTION 5.1 (a) OF THE MONEY PURCHASE PLAN DOCUMENT TO PROVIDE AN INCREASE IN THE AMOUNT OF EMPLOYER CONTRIBUTION FOR THE POLICE CHIEF AND MANAGEMENT CONTRACT EMPLOYEES AND 'ASSISTANT CITY ATTORNEYS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City has established the City of Clearwater Money Purchase Pension Plan (the "Plan"), as subsequently amended; and WHEREAS, the City is granted authority to amend the Plan; and WHEREAS, the City has determined that it is in the best interest of participants to further amend the Plan; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 2.492, Code of Ordinances, is amended to read: Sec. 2.492. Contributions. . (a) Employer Contributions. For each plan year, the employer shall contribute to the trust on behalf of each participant employed by the employer an amount equal to: 15 percent. of compensation on behalf of the city manager and the city attorney; 14 42 percent of compensation on behalf of the chief of police; and e, icht six percent of compensation on behalf of management contract employees (excluding the chief of police) and assistant city attorneys. The employer will make bi-weekly contributions to the trust throughout the plan year to meet its funding obligations under the plan. (b) Employee Mandatory Contributions. For each plan year, the city manager and the city attorney shall contribute an amount equal to two percent of compensation and the chief of police shall contribute an amount equal to six (6) percent of compensation bi-weekly to the trust. The mandatory contributions made by employees under the plan shall be designated as employer contributions pursuant to section 414(h) of the code. Such designation is contingent upon the contributions being excluded from the employees' gross income for federal income tax purposes. For all other purposes of the plan, such contributions shall be considered employee contributions, E-mplayee-maAdato"ontributione,4G4he-plan-shall-be4ul"ested-at-all tirr?es; Ordinance No. 7036-02 l , r r 'r s (c) Vesting. Participants shall be immediately 100% vested in all ' contributions made pursuant to this section. Section 2, The City of Clearwater. hereby adopts the First Amendment to the First Restatement of the City of Clearwater Money Purchase Pension Plan (the Plan ),effective October, 1, 2002, substantially in the form attached hereto as Exhibit A and made a part hereof, Section 3. This ordinance shall take effect October 1, 2002. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED r Brian J. Aungst, Mayor-Commissioner r. Approved as to,form: Attest: Pamela K. Akin, City Attorney Cynthia E. Goudeau, City Clerk f. , ? r i 2 Ordinance No, 7036-02 FIRST AMENDMENT TO THE FIRST RESTATEMENT OF THE CITY OF CLEARWATER MONEY PURCHASE PENSION PLAN This First Amendment to the First Itcstatement of the City of Clearwater Money Purchase Pension Plan is made and entered into this clay of 2002, but is effective for all purposes as of , by the City of Clearwater (the "City"). .WITNESSET11: WHEREAS, the City has previously adopted the City of Clearwater Money Purchase Pension Plan (the "Plan"), as subsequently amended; and WHEREAS, pursuant to the terms 'of the Plan the City is authorized and empowered to amend the Plan; and WHEREAS, the City deems it advisable and in the best interest of Participants to amend the Plan. NOW, THEREFORE, Section 5.1 of the Plan is amended to read as follows: 5.1 Employer Contributions. (a) Employer Contributions. For each Plan Year, the Employer shall contribute to the Trust on behalf of each Participant employed by the Employer an amount equal to: 15% of Compensation on behalf of the City Manager and the City Attorney; 14% of Compensation on behalf of the Chief of Police; and 8% of Compensation on behalf of Management Contract Employees (excluding the Chief of Police) and Assistant City Attorneys. The Employer will make bi-weekly contributions to the Trust throughout the Plan Year to meet its funding obligations under the Plan. (b) Employee Mandatory Contributions. For each.Plari Year, the City Manager and the City Attorney shall contribute an amount equal to 2% of compensation and the Chief of Police shall contribute an amount equal to 6% of compensation bi-weekly to the Trust. The mandatory contributions made by employees under the Plan shall be designated as 'employer contributions pursuant to Section 414(h) of the Code. Such designation is contingent upon the contributions being excluded from the employees' gross income for federal income tax purposes. For all other purposes of the Plan, such contributions shall be considered employee contributions. (c) Effective Date. This amended version of Section 5.1 is effective for all purposes as of October 1, 2002. (d) Participants shall be immediately 100% vested in all contributions made pursuant to this Section 5.1. MM y SUBJECT/RECOININIEN DATION: Clearwater City Col1il11ission Agenda Covcir Memorandunn Final Agentla Itcm k 30 Meeting Date: 9/19/02 Authorize the negotiation of a contract for health insurance upon terms as contained in the response to RFP 30-02 with United HealthCare with a 18.5% increase under a fully insured funding arrangement for the contract period of January 1, 2003 to December 31, 2003, at a total estimated annual cost not to exceed $11,632,807 (this includes both City ($8,364,907) and employee/retiree/COBRA/Out-of-Area ($3,267,900) premiums], and continue the mental health/substance abuse and EAP coverage contract with BradmanlUnipsych at an estimated cost of $176,973 ($159,820 for current employees and $17,153 for retirees and COBRA) for the contract period of January 1, 2003 to December 31, 2003, maintain the City's current funding strategy for HMO Standard Plan at 100% for "Employee Only", and increase the City's contribution from 72% to 75% for "Employee plus One", and from 62% to 68% for "Employee plus Family", with the same dollar amounts contributed to the other three plans (HMO Buy-Up, POS Standard, and POS Buy-Up), and that the appropriate officials be authorized to execute sonic. SUMMAItY: The contract with the City's current medical insurance provider, United HealthCare, expires on December 31, 2002. In June 2002, the Benefits Committee, headed by the Human Resources Department, distributed a Request for Proposal (RFP) for medical insurance coverage. There were five respondents to the RFP: United HealthCare, Cigna, Humana, Blue Cross Blue Shield, and Aetna. The Benefits Committee reviewed the submitted RFPs and used the following criterion to evaluate the proposals in five specific areas: benefits offered, cost, medical network disruption, customer service, and quality. United, Cigna, and Blue Cross Blue Shield were selected as finalists for interviews; however, Blue Cross Blue Shield withdrew from the process. The Committee interviewed the two remaining finalists. Based on the ratings and interview results, staff and the Benefits Committee recommends United HealthCare be awarded a one-year contract to provide medical insurance coverage for the coming calendar year (January - December 2003). Additionally, staff recommends BradmanlUnipsych be awarded a one-year contract to continue EAP and mental health/substance abuse coverage for City employees and their covered dependents for January - December 2002. The current agreement with Bradman, which went into effect January 1, 2001, guarantees the same rates and services for three years. This renewal would be the third year of the guarantee. For fiscal year 2003, the City has budgeted $7,427,200 for the City's share of both medical insurance coverage and EAPIMental Health/Substance Abuse coverage. The City's estimated share of these expenses for FY 03, which covers three months of the current contract and nine months of this proposed contract, is $8,132,643. The difference between budgeted and actual costs, estimated to be $705,443, will be paid out of the Premium Stabilization Fund. Costs related to this contract for coverage from October - December 2003, estimated to be $2,628,403, will be budgeted as part of the fiscal year 2004 budget. Reviewed by: Originaling Dept: Costs 511,632,807 CY Cask Legal Info Svcs Cynthia Bender/ituman Resources Total M User Dept. bonding source: $0 FY Cos1s Budget Public Works ('8311101 i"iruu,oc„i Current Fiscal Year Purchasln 9 DCM kAem? Attarhrncnls g Risk Other o,i,rr Mg r nt 1 © None Submitted lay: City Manager PA Appropriation Code: 590.07000-545600-519-000-tncdicrl 590-07000-545601-519.000-FAI' REVISED ,? ` 9/ 1 1 /02 i w Agenda ? Current Membership ? Health Care Inflation ? Finalist Selection ? Contribution Strategy ? Staff Recommendations 9!11102 ,.,,.. . 9/ 1 1A)2 Current Plan Membership 17 9/11/02 3 9/11/02 1 996 - 2003 Average HMO Premium increases 20% City 0 Survey Agencie 000 11996-1999 2000-2003 9111102 5 Proposals Received for CY 2003 .. ? ri 'r'. ?;? y.r .`? i? s_•r.: ?'.r1sCr :•.': .tb'r?. ?• 102 Mw 4 3 a 9/11/02 M't 1 Evaluation of Respondents 9111![12 H 9/11/02 Evaluation Components & Results Cost Cigna Plan" Design'" no United Disruption United Service, United Quality 'United Ill IlD2 r ?. 9 y ??' iMr' u; F; 3 i t COST WIIAM III 5 9/ 1 I /02 .? Premium Calculation 2004 .1j,% Z CIO .Zoos r?,ap ??e?ia x??aio Break Even 6. 414° ' 'r k 0% 20% 40% 60% 80% 100% 120% 140% ® Loss Ratio 0 Adm. Costs C1 Trend 9111102 FY 2003 Budget/Cost (Budget: $7.4 M United/EAP: $8.1 M Difference: ($705 K) Cigna/EAP: $8.0 M Difference. ($573K) 9!I Iro2 12 6 r 9111/02 "Employee Only" Standard HMO - Annual Costs United Current. $a E Employee 0 City $4K "Plus One" - 75% Subsidy S ndard HMO - Annual Costs TOTAL: United $6,740 3 TOTAL Current=j' $5,689 $0 $6K M Employee 0 City 7 9/11/02 "Family" - 68% Subsidy Standard HMO - Annual Costs United TOTAL; 11,124 1' 'tiF Current TOTAL: $9,388 $0 0 Employee ? City $11 K "Retiree Only" Standard HMO - Annual Costs united 3;929: Current $3 16 $8 ? Retiree $4K I ..i" 8 9/11/02 "Retiree Plus One" Standard HMO - Annual Costs United y" •,':r>: 5 ': $6,74A:';.r,...?;: ,. Current `$,589 d-r:??r_?y:?•.t t vt?'.k1'4? ?:i?? . t; ?.?.? ;',iifr:tii.?. ?,liy`.ify??, till: l'?i'i`. $ ID Retiree $6 "Retiree Pius Family" Standard HMO -Annual Costs :i:. ..•'*i f.:.{i.,F '?'.'i.r';'1 ?;'• jl':'•J?'^ .?y .' .fir.,, •.,rJ -. S?, }S'•..: r. ?i., ?;yy. United 31 X44.:.,. Current 'f.l :, ??iiyl'il?•F,. '... Tr I,r F'. ?,'.. `?,'.11? 3 81 `??, 8y.?.' ..: .:''`''.••i?1 '; ,tt' ?`,. $0 0 Retiree $11 K 9/11/02 City Contribution Strategy 9/11M2 19 Standard HMO - Employee + One Funding Strategy Options City 75% $421 $56;304 4,1 11)2 20 Strategy Cont. % / Rank Cont. $ / Rank Annual Inc. in City Cont. Current 72% {5 of 5} $404 (3 of 5) 0 Benefits Comm. 78% {3 of 5} $438 (3 of 5) $112,608 Manager {2 of 5} (3 of 5} 10 ? 9/11/02 Standard HMO - Employee + Family Funding Strategy Options Manager (6 of 8) ' (3 of 8) 9111 rot 2l Total Increase in City Contributions Reach Average Contribution Levels 75% (EE + 1) and 68% (EE + Family). Employee $56,304 Plus One Family 258 600 TOTAL, $314,364 9n tm. 2z Cont. °/41 Cont. $1 Annual Inc. Strategy Ran Rank In City Cont., Current 62% $575 0 (7 of 8) (3 of 8) Benefits . 75% $695 $5E3,040 Comm. (1 of 8) (3 of 8) City 6$% $630 $2583060 { Staff Recolmmendations lk? , 911 1A)2 23 Recommendation - Maintain Current Employee Costs (Subsidy 75% /fib%) United HealthCare City CY-Costs: $8.4M Emp./Retiree Costs: 3.3M TOTAL: $11.7M 91111)2 24 9/11/02' 12 i 911 1102 ?niroz EAP/MHISA Recommendation Brad man/Un ipsych City costs: $160K (0% increase) 25 Change Current Contribution strategy •'• 100% for Employee Only ••• 75% for Employee plus One •'• 68% for Employee + Family . ? same $ for Other Plans 9111/02 26 13 Basis for Recommendation ? Attraction and retention ? Contribution levels to average or better ? Affordable coverage •;• Fund via Premium Stabilization Fund ? Expect large premium increase next year - will not be able to raise. subsidy level then 9111/02 27 Implementation Timeline 9118 Commission Approval 10118 Health Fair 10/1-11/1 Open Enrollment 1114-11/27 Data Entry 111103 Coverage Begins 9111!02 28 9/ 1 1102 14 °. .ti HEALTH CARE 2003 ,? A v ater 9/11/02 p . Police Officer Turnover: Requested Healthcare Information How many officers total? 252 FTEs 9/15102 More information regarding the seven officers who left employment for other agencies'or due to working conditions: Y One was rehired by previous employer with incentives to return o One was hired by Pinellas County Sheriff's Office • One went into the military, • One was hired by the Border Patrol (bilingual employee) • Information not available yet for other three officers Exit interviews are conducted by Human Resources; however, often Police Officers do not participate. Benefits Committee Votes for Subsidy Increase to 78%/75%: 8 in favor: CWA (4), FOP 10 (2), IAFF (1), FOPSUP (1) 1 opposed: Management In 1998,.the City offset the premium increase of 1.5%, resulting in no increase for employees. In 1999, there was no increase in premium. In 2000, the City, paid 51% of the family coverage and 72% of the plus one coverage. In 2001, the subsidy level for family coverage was increased to 62%. No changes were made in 2002, Retiree Healthcare Costs: Current pensioners by age: Under age 50 63 Ages 50-55 126 Ages 56-60 103 Ages 61-65. 64 Over age 65 235 'TOTAL 591 165 currently purchase healthcare coverage through the City 9115102 Average pension is $20,615 annually. Annual healthcare premiums for 2003: Retiree only: $3,929 (19% of average pension) Retiree plus one: $6,740 (32.7% of average pension) Retiree plus family: $11,124 (54% of average pension) Incremental Adjustments in Subsidy (by 1 %) These tables begin at the level of subsidy recommended by the City Manager (75% for EE + 1, 68%'fur EE + F) and increase in 1% increments to the subsidy levels proposed by the Benefits Committee (78% for EE + 1, 75% for EE + F)., Based on current enrollment, the dollar value annually for each 1 % increase'is: EE + 1: $18,604.50 EE + F: $43,609.84 Tier Cont. % Annual Cit Difference Employee + Fami1 $ " tfi . G 69% $3,009,079.18 $43,609.84 70% $3,052,689.02 $87,219.69 71% $3,096,298.87 $130,829.53 72% $3,1391908.71 $174,439.37 73% $3,183,518.55 $218,049,22 74% $3,227,128.40 $261,659.06 75% $3,270,738.24 $305,268.90 Em to ee + One ., Annual Cit ?. U-Sity, Difference " 76% $1,413,941.82 $18,604.50 77% $1,432,546.32 $37,209.00 78% $1451,150.81 $55,813.49 Clearwater City Commission work sosslon item #: 4) 5 Final Agenda Item # Agenda Cover Memorandum Meeting Date: 9116102 SUBJECT/RECOMMENDATION: Approve resolution #02-45 to enter into an Urban and Community Forestry Grant memorandum of agreement with State of Florida Department of Agriculture and Consumer Services, Division of Forestry. I@ and that the appropriate officials be authorized to execute same. SUMMARY: • In 1995 the Public Works Department received the first of three consecutive Urban and Community Forestry Grants. The grants, totaling $48,400, enabled the Urban Forestry Division to hire a consultant to conduct a comprehensive inventory of all city owned trees. The inventory included information about a tree's location, monetary value and specific maintenance needs. The information was downloaded into a computer program and used to operate the Division's tree maintenance activities in a proactive manner. • There are approximately 30,000 trees growing on City owned property. Trees provide ecological, aesthetic and economic benefits to the residents of Clearwater. Proper maintenance is essential if trees are to remain an asset. a The Urban Forestry Division will apply for $75,000 in Urban and Community Forestry grants over the next three years. The funds will be used to conduct a comprehensive tree inventory that will be entered into and managed by a Geographical Information System (GIS) based asset management tool. The inventory management system will support the City's initiative to inventory all City infrastructure through the asset management program. The new GIS based tree inventory management system will replace the existing DOS based program. • Industry standards recommend replacing tree inventories every three to five years. The validity of information on the existing tree inventory has been impacted by three years of drought and two storm events that occurred since completion of the inventory. 'rhe proposed inventory will also add all new trees planted since 1998. Reviewed by: Legal X Info Srvc Originating Dept: Public Works (A. Mayberry) Costs Total -0- Budget Purchasing NIA NIA Public Works CMIACIAr/ I' User Dept. Public Works Funding Source: NIA Current FY -0- CI Risk Mgmt NIA Other Attachments Resolution No. 02-45 OP Other Submitted by: City Manager ; Bj Appropriation Code: printed on recycled paper' Roy. 2198 RESOLUTION NO. 02-45 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, TO ENTER. INTO AN URBAN AND COMMUNITY FORESTRY GRANT MEMORANDUM OF AGREEMENT WITH THE STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, DIVISION OF FORESTRY; PROVIDING AN EFFECTIVE DATE. WHEREAS, trees are an important part of our community; and WHEREAS, the City of Clearwater wants to maintain its existing urban forest through the establishment of a geographical information system (GIS) based tree inventory; and WHEREAS, The City of Clearwater desires to apply for an Urban and Community Forestry Grant,- which would provide funds in which to conduct a comprehensive computerized tree inventory; and WHEREAS, the City of Clearwater wishes. to enter into an Urban and Community Forestry Grant Memorandum of Agreement between the City of Clearwater, Florida and the Florida Department of Agriculture and Consumer Services; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. ' The City Commission supports the development of a GIS based tree inventory. Section 2. The City Commission hereby authorizes the City Manager to enter into an Urban and Community Forestry Grant Memorandum of Agreement between the City of Clearwater, Florida and the Florida Department of Agriculture and Consumer Services. PASSED AND ADOPTED this day of , 2002. Brian J. Aungst Mayor-Commissioner . Approved as to form:. Attest: r r1 .I. /5, .H am . Ruff" Assistant City Attorney Cynthia E. Goudeau City Clerk Resolution No, 02-45 PRELIMINARY AGENDA Clearwater City Commission Work Session - 9:00 A.M. - (Monday, September 16, 2002) Service Awards Employee of the Month - September 2002 Convene as Community Redevelopment Agency (CRA): 1. Call to Order 2. Approval of Minutes: 8119102 3. Approve Interlocal Agreements with the Downtown Development Board to provide personnel, administrative and management responsibilities during Fiscal Year 2002-03 in the amount of $45,427. .4. Executive Director (Assistant City Manager) Verbal Reports' 5. Other Business 6. Adjourn Convene as Pension Trustees: 1.. Call to Order 2. Approval of Minutes: 07/15/02 3. Request for acceptance into membership: Jason Long, Stephanie Sansom, Jayshree Mistry, Matthew Roach, Mark Mariano, Steven Williams, Michael Lopez, Brian Swartz, Jada McCree, Merlene Taggart, Corinne Bello, Eric Matherly, Karen Helm, Jose Correa, Shannon Fondaw, Corinne Wells, Thomas Coffey, Fernando Rodiguez-Lamberty, George Shaub, Jon Russell, James Robinson, Stephen Holwerda, Dennis Aponte, Michael Schrantz, Jarvis Sheeler, David Clark, John Hunsucker, Victor Roberts, Karen Sowada, Cornelius Legters, Scott Reid, Mark Richardson, Leah Provost, Elizabeth Westerfield, Carol Larkins, David Bruneau, Aleksander Gregoire, and Matthew Beery. 4. Regular Pension(s) to be granted: Nancy Burgarella, Geraldine Jones, Peter Clare and Mary.McCann 5. Pension(s) to be vested: Cindi Herald and Margaret Schultz 6. Ratify and confirm an increase in the amount authorized to be spent with Christiansen & Dehner for legal and related services by $20,000 for a not to exceed cost of $100,400 for the one-year period ending September 30, 2002, approve extending the contract to . Christiansen & Dehner on a month-to-month basis starting October 1, 2002 for up to $25,000, and provide direction to staff for acquiring legal services for the plan for FY 2002103. 7. Ratify and confirm an increase in the amount authorized to be spent with Gray Harris for legal and related services by $20,000 for a not exceed cost of $25,000. 8. Approve changes to the. City of Clearwater Employees' Pension Plan relating to the Economic Growth and Tax Relief Reconciliation Act of 2001 and recommend the City. Commission pass Ordinance 7033-02 on second reading. 9. Approve the recommended administrative expenditures for fiscal year 2002-03 totaling $147,500 for the City of Clearwater Employees' Pension Plan, 10. Other Business 11. Adjourn Reconvene Work Session S:IClerk Specialist\Commission and Worksession Agenda109.16-02 Worksession Agenda.doc Rev1: 09/16/02 PRESENTATION 1. Presentation -The Pinellas County Fair Housing Study. (WSO) 2. Presentation - U.S. 19 Overpasses Update. (WSO) PUR PURCHASING 1. Purchase books and library materials during the contract period October 1, 2002 thru September 20, 2003 for $85,000 from Book Wholesalers, Inc. Consent 2. Purchase library materials during the contract period October 1, 2002 thru September 30, 2003 for $85,000 from Ebsco Subscription Services. Consent 3. Purchase books and library materials during the contract period October 1, 2002 thru . September 30, 2003 for $185,000 from Ingram Library Services. Consent 4. Service contract software maintenance and support during the period October 1, 2002 thru September 30, 2003 for $80,000 from PeopleSoft USA Inc. Consent 5. Service contract exterior painting of Marshall Street WPC Complex for $67,050 from Specialized Coating Inc. Consent 6. Purchase Sumitomo Gear Reducers during the contract period September 20, 2002 thru September 30, 2003 for $71,649 from Applied Industrial Technology. Consent 7. Purchase vehicle replacement parts during the period September 20, 2002 thru September 30, 2003 for $300,000 from Fleet Products Inc. Consent BU BUDGET 1. FY 2002/2003 Annual Budget a. Second Reading Ord #7011-02 - declaring the millage rate to be levied for the Fiscal Year beginning 10/01/02 and ending 09/30/03 at 5.753 mills (levy of 5.753 constitutes a 11.41 % increase over the rolled back rate of 5.1640 mills). b. Second Reading Ord #7012-02 - adopting Operating Budget for Fiscal Year beginning .10101/02 and ending 09130103. c. Second Reading Ord #7013-02 - adopting Capital Improvement Program Budget for Fiscal Year beginning 10/01/02 and ending 09130103. 2. Third Quarter Budget Review - approve budget amendments for fiscal year ending September 30, 2002. a. First Reading Ord #7009-02 - amending Operating Budget. b. First Reading Ord #7010-02 - amending Capital Improvement Budget. ED/HSG ECONOMIC DEVELOPMENTMOUSING 1. Approve an Agreement between the City and the Clearwater Regional Chamber of Commerce for tourism services In Fiscal Year 2002-2003 in return for funding in the amount of $170,000. Consent HR HUMAN RESOURCES 1. Authorize negotiation of contract for health Insurance with United HealthCare with a- 18.5% Increase for contract period January 1, 2003 to December 31, 2003, at a total estlmated annual cost not to exceed $11,407,000 (includes both City ($7,895,000) and employee/retiree/COBRA/Out-of-Area ($3,512,000) premiums], continue mental health/substance abuse and EAP coverage contract with Brad man/Unipsych at estimated cost of $159,820 for contract period of January 1, 2003 to December 31, 2003, and continue current funding strategy for HMO Standard Plan at 100% for "Employee Only", 2 SACIerk Speciaiist\Commission and Worksession Agenda109-16.02 Worksession Agenda.doc Rev 1, 09/16/02 72% for "Employee plus One" and 62% for "Employee plus Family", with same dollar amounts contributed to other three plans.(HMO Buy-up, POS Standard, and POS Buy-up). 2. Increase the City's contribution to the City of Clearwater's Money Purchase Plan from 6% to 8% for all members except the City Manager, City Attorney, and Police Chief, and to increase the City's contribution for the Police Chief from 12% to 14%, effective October 1, 2002, and pass Ordinance 7036-02 on first reading. LIB LIBRARY Approve construction authorization for the new Main Library to Turner Construction Company, 500 N. Westshore Blvd., Tampa, Florida, in an amount not to exceed $5,024,690. MR MARINE /AVIATION 1. Marine and Aviation Business Plan - Recommend Commission approval of the Marine and Aviation Department five-year business plan for FY 2003 through FY 2007. PR PARKS AND RECREATION 1. Approve. contract with Julian and Helen Weiss to purchase Crest Lake Subdivision, Blk B, Lots 15-18, aka Park Lake Motel, for $490,000 plus additional consideration of $60,000 together with estimated costs for environmental, suvey and demolition expenses of $35,000 for estimated total of.$585,000. Consent PD POLICE 1. Award a contract to B & H Photo Video for $55,014, and a contract to Media Visions for $91,563 for expenditures of federal grant funds from the US Department of Justice for a FY 2001 COPS Technology Grant. Consent 2. Contract with the Pinellas County Sheriffs Office, Largo, Florida, for latent fingerprint and .crime scene services including evidence and property storage during the contract period October 1, 2002 through September 30, 2003, at a cost of $490,084.33. Consent SWIGS SOLID WASTEIGENERAL SERVICES 1. Approve the transfer from the Solid Waste Fund to the general government of the lot adjacent to the Municipal Services Building and the Police Department, legally described as the West 114 feet of Block 8, Magnolia Park Subdivision. Consent 2. Award a contract to Peterbilt of Central Florida of Winter Garden, Florida at a cost of $146,600 to purchase one 2003 Peterbilt with EZ-Pack Body front-end loader (FEL) for Commercial Recycling, and provide for Initial vehicle preparation costs estimated at $4,400 for a total cost not to exceed $151,000. Consent ' 3. Award a contract to Environmental Products of Florida, of Maitland, Florida, in the amount of $19,052 for the purchase of one 2002 Sterling Truck with Elgin Sweeper Body, and authorize trade in of 2000 model. Consent PW PUBLIC WORKS 1. Approve the final plat for "SUN KETCH TOWNHOMES AT LAKE AVENUE" at the southeast corner of Druid Road and Lake Avenue. Consent 2. Approve a Work Order in the amount of $19,498 to TBE Group, Inc. to complete the Dry Weather Field Screening and Illicit Discharge Tracking as required by the City's NPDES MS4 permit. Consent 3 SACIark Special IstlCommission and Worksession Agenda109-16-02 Worksession Agenda,doc Rev 1: 09/16/02 a3: 3. Award a contract for the ODOR CONTROL IMPLEMENTATION AT EAST AWT FACILITY (01-0059-UT) to Wharton-Smith, Inc. of Lake Monroe, Florida for the sum of $107,000 which Is the lowest responsible bid received in accordance with the plans and specifications. Consent 4. Approve the applicant's request to vacate the drainage and utility easements retained over the vacated portions of Park Street and Ewing Avenue as described in Exhibit "A" and vacate that part of the utility easement retained over the north 10 feet of the vacated alley lying adjacent to the south property line of Lot 9, Tack and Warren Sub. and pass Ord # 7014-02 on first reading. (V2002-11 City of Clearwater) 5. Approve Res #02-45 to enter into an Urban and Community Forestry Grant memorandum of agreement with State of Florida Department of Agriculture and Consumer Services, Division of Forestry. PLD PLANNING 1. Public Hearing and First Reading - Ord #7003-02, Ord #7004-02 & Ord #7005-02 - Annexation, Land Use Plan Amendment and Rezoning for properties at 717, 719, 721, 723 & 725 South Bayview Avenue; 3018 & 3024 Penmar Drive; and Lot 5, Tract B of the Myron A. Smiths Bay View Subdivision (in Section 16, Township 29 South, Range 16 East) Owners: Our Lady of Divine Providence, House of Prayer, Inc. 2. Adopt Res #02-23 to approve the Island Estates Neighborhood Plan. CLK CITY CLERK 1. Award a contract to Identitech, Inc., Melbourne, FL in the amount of $105,000 for the development of an electronic Agenda Management System for the City Clerk's Department. CA LEGAL DEPARTMENT . Second Reading Ordinances I., Ord #7033-02 - approve changes to the City of Clearwater Employee's Pension Plan relating to the Economic Growth and Tax Relief Reconciliation of 2001. 2. Ord #7034-02 - approve changes to the City of Clearwater Police Officers Supplementary Pension Plan relating to the Economic Growth and Tax Relief Reconciliation of 2001. 3. Ord #7035-02 - approve changes to the City of Clearwater Firefighters' Supplemental Trust Fund relating to the Economic Growth and Tax Relief Reconciliation of 2001. Other City Attorney Items 1. Authorize an increase of $50,000 to the monetary limit on the contract with the firm of Rogers Towers Bailey Jones & Gay, P.A. for outside counsel services related to representation in Granite State Outdoor Advertising v. City of Clearwater, to cover costs of appeal proceedings. City Manager Verbal Reports Commission Discussion Items 1. Central Insurance Fund 2. County Rental Code 3. Senate Bill 1906 - School Planning 4. Spokesperson Rule 4 SACIark 5pecialistlCommission and Worksession Aganda109-16-02 Worksession Agenda.doc Rev l : 09/16/02 e r. 1 i 5 .; .:; S;IClerk SpecFatistlCommisal4n and Worksessian Agende109-16-02 Workaesslon Agenda:doc ' Rev1 c 09116102. Clearwater City Commission Agenda Cover Memorandum Work session Item #; Final Agenda Item It 91I B/a2 Meeting Date: 9119102 SUBJECURECOMMENDATION: SERVICE AWARDS and that the appropriate officials be authorized to execute some, SUMMARY: The following employees be presented with service awards for their length of service in the employment of the City of Clearwater BACKGROUND: 5 Years Todd Kuhnel Levi Outley Stephen S. Finney Roy P. •Thomen 10 Years Michael L. Faulkner Jennifer L. Tudor 15 Years Hilliard Sanders Judith A. Smith James D. Betts, Jr. Walter S. Miksza Gina L. Henry Robert S. Tellone Richard D. Debord Trent D. Whitler Elaine A. Muldowney Public Utilities Parks & Recreation Gas Public Service Fire Library Public Utilities Police Gas Gas Parks & Recreation Fire Development Services Parks & Recreation Gas 20 Years Brenda L. McLaughlin Margaret L. Simmons 25 Years Thomas E. Downes 30 Years Birgitt S. Dowd Police Finance Solid Waste Parks & Recreation Reviewed by: Legal Budget Purchasing Risk Mgmt Into 5rvc public Works DCM/ACM Other submitted by: City Manager Printed on recycled paper originating Dept: Costa Total User Dept. Funding Source: Current FY CI Attachments OP Other ? None I Aapropriation Code: Rev. 2198 COPIES TO: COMMISSION SEP 16 2002 PRESS CLERK / ATTORNEY Pinellas County 2002 Fair Housing Study. [tu4 roww . Presented by: Housing Opportunities Project for Excellence, Inc. Fair Housing Continuum, Inc. THE PINELLAS COUNTY FAIR. HOUSING PARTNERSHIP Plnellas County Housing Autho_rity . Gulfcoast Legal Services, Inc. Uno Federation Community Services, Inc. The United States Department of Hausing and Urban Development (Tampa Area Offrce) Pinellas County Office of Human R1ghLs Saint Petersburg Department of Community Affalrs Plnellas County Community Development Department City of Clearwater Housing Division aty of Largo Community Development Department a of Sant Petersburj Community Development Department 1 7itl?' :Study conducted by: Fair Housing Continuum, Inc. Cocoa, FL David L. Baade, Executive Director Housing Opportunities Project for Excellence, Inc. Miami, FL Keenya Johnson, Vice President Fair Housing Programs' Q J Purpose 200 rental tests were conducted within Pinellas County and the Cities of St. Petersburg, Clearwater and Largo to assess the level of housing discrimination, provide data for an Analysis of'Impediments,.and possible enforcement efforts. 1 t 1 f G 1 2 1 S I 6i :,Testing Methodology Testing is a controlled method for measuring and documenting whether differences in the quality, content; and quantity of Information and services are given to different "home seekers" by "housing 'providers." Q ?_.?_r ...... . • There were 66 applicants of which 57 were selected to attend the mandatory tester training. • of the 57 selected, 48 attended the training session... Of the 48 potential testers who completed the training, .44 completed the required practice test. . After some attrition, 31 testers were used In the C] project. .? l ./ Executive' Summary . Each test was evaluated and judged based on the merits of the Target and Control tester's experiences as documented by the tester in his/her Site Visit Report Form and, ascertained during the debrief session conducted with each tester by a test coordinator. For the purposes of this study, each test was put into one of four categories: I Category #1 Tester Experienced Some :.,,; ° Type of Differential Treatment. ti For each case in which the Tester experienced any level of differential treatment, the test was placed in this category. • Within this category there are levels of discrimination, which are accounted for in the Recommendations column of the Excel worksheet. Q 4 Category #1 Tester Experienced Some T e of Differential Treatment Enforcement Effort a Possible Enforcement Effort R Retest M None other Category #2 No Findings of Ali Treatment Each case in which the Target Tester did not receive any sort of differential treatment, the test was placed in this category. Category #3 Inconclusive A test was placed in this category after extensive review concluded that, the data collected by one or both testers was not sufficient to make a conclusion. .1 Q Category #4 Not Compliant with Accessibili Re uirements one or more items noted as being out of compliance. Q . I i 6 i S Summary'' of Findings to AL MUM4 vrr MM11r r. Categories Tested ¦ Familial Status (Families with children under the age of 18) s National Origin (Hispanic) ® Race (African American) • Sexual Orientation (St. Petersburg) M Disability ¦Accessibility NTreatment (Reasonable Accommodation) Q i 7 1 I Familial Status There were a total of 47 Familial status tests conducted, R This number includes 3 properties that were retested. r? Total Familial Status Tests Inconclusive (1) .. 2% No Findings (21) is Ab Fndings (21) a5OA isWarerdialTrealmed (25) Differential Treatment (25} o lnconcLsW (1) 53% ??.ar:..• . vas Q :,,,;. ?`..'i;M -r ,'National Origin (Hispanic) There were a total of 48 National Origin (Hispanic) tests conducted. • This number Includes 7 properties that were. retested. 1. 9 i Total National Origin ,.His anic Tests Incandusive (1) 2% No Findings (20) No Findings (20) n 42% a afferential Treatment (27) Oitf'erential Treatment (27) alaconclusire (1) 56% Q TLSiR A i , r Race (African American) . There were a total of 57 Race (African American) tests conducted. This number. Includes 11 properties that were retested. t. I S Tota I Race Tests No Comparable No Findings (14) D2t: (1) 25% 2' * No Findings (14) *Differential 7reatment (42) p No Comparable Data (1) . Q Differential . Treatment (42) 7a% i1 4 ?. - 5 1. 4 0 County Largo 51. Clearwater Petersburg f ' : 14' ' i ?. I Y.. J :Disability (Accessibility) .. There were a total of 28 tests conducted. '121 . MIAM 1 12 All Accessibility Compliance Tests No Findings (9)-32% o Kb Findings ¦ Not Cbnplian! Not Compliant (19)-68% f? t i 13 ?l f ' :Disability (Reasonable Accommodation) . There were a total of 17 tests conducted. URAM! "Total Disability Tests OffereNlal Treatment (5) 29% El No Findings (12) a QiRerenUai Treatment (5) '=No FIMIngs (12) 71% 14 - _ i a i 4 "s Sexual Orientation There were a total of 3 tests conducted at the request of the City of St. Petersburg. R No differential treatment was found. f r 15 i Totals - A total of 200 tests. were conducted for the Partnership. 118 or 59% Reported Differential Treatment - A total of 44 tests were conducted for the. City of Clearwater. 24 or 55% Reported Differential Treatment - A total of 55 tests were conducted for Pinellas County. 34 or 62% Reported Differential Treatment - A total of 49 tests were conducted for the city of Largo. 33 or 67% Reported Differential Treatment A total of 52 tests were conducted for the City of St. Petersburg. 27 or 52% Reported Differential Treatment - ;.Agg reg ate of All Tests Inconclusive (3) -1.5% No Findings (79) .39.5% ¦ Reported Differential Treatment m No Rndln9s a Inconclusive Reported Olfferential Treatment (119) - 59% Q • !RL'1 16 Y Reported Oifferentlat Treatment 0 No Andings o ]nonnduslve 121 Recommendations o?ro?tumtt . 17 Recommendations in cases where there Is overwhelming evidence of differential treatment, a complaint against the housing provider should be filed with HUD and/or any similar local governing agency. There should be aggressive education and outreach efforts to both the housing providers and the general public. Q „ .` :Recommendations The Pinellas Partnership has the opportunity to retest properties that demonstrated "some type of differential treatment" for possible future enforcement efforts. • All local government permitting agencies should Implement an accessibility review process before permitting newly constructed multifamily dwellings. State and local agencles with building constructlon regulailon responslbllity, as appropriate, shall review the plans and specificatlons for the constructlon of covered multifamily dwellings to determine consistency with the requirements of the Florida Fair Housing Act, § 760.23 (10) 18 '3•' . z,, "-' Recommendations Mandate Fair Housing training for any ' developer, builder, 'or any other housing provider receiving State, County, or City funding. Publish the results of this study. ' ¦iLTX7 Pinellas County Fair Housing Stud Submitted by: Housing Opportunities Project for Excellence, Inc. ST Fair Housing Continuum, Inc. 4rvvlr u" % F1_1 A U N ffi a 14 FEiDERATION Community Services, Inc. --? Lao:PIteir ? C learwater r V "5ftV4+ i Ya. E D'Av" CRY OF ST. PETERSBURG Pinellas County Fair Housing Study Conducted on behalf of: THE PINELLAS COUNTY FAIR HOUSING PARTNERSHIP: The Pinellas County Office of Human Rights The Saint Petersburg Department of Community Affairs The Pinellas County Community Development Department The City of Clearwater Housing Division The City of Clearwater Human Relations Department The City of Largo Community Development Department The City of Saint Petersburg Community Development Department The Pinellas County Housing Authority Gulf Coast Legal Services, Inc. Uno Federation Community Services, Inc. Conducted By Housing Opportunities Project for Excellence, Inc. The Fair Housing Continuum, Inc. 1 s Table of Contents Section Page Number / Pu ose ................................................................................ 3. Project Overview ...................................................................... 3 Methodology ............. ...................... ................................... 4 Executive Summary ................................................................ 5 Recommendations ............... ................................. ................... . 6 Summary of Findings ............................................................... 7. . . ................................ ............... ....... ... Familial Status .... 7 , National Origin. 6 ........................................... ................ 9 Race ..................................................... 11 Accessibility ...........................................:.. . ................ 13 Disability ....:.................. ?....... I ............. ' 15 I ..................... ........ I............................ Aggregate .......... 17 . All Categories - Clearwater .............:...... .r- All Categories -- County ................................................. 20 All Categories - Largo ........................................:..:....... 21 . All Categories - St. Petersburg ......................................... 22 Abbreviations .................. . Appendix Tab 1 - Sort by Area d ti R b a ons ecommen y Tab 2 - Sort 61 Tab .3 - Sort by Test Type ?;. Tab 4 - Sort by Property 1 rr? Pirr pose j , Housing Opportunities Project for Excellence, Inc., (H.O.P.E., Inc.) and the Fair Housing Continuum, Inc. (FHC) were contracted by The Pinellas County Fair Housing Partnership E (Partnership) to, coordinate and conduct 200 rental tests. The testing was conducted within the Cities of St. Petersburg, Clearwater, Largo and other areas of Pinellas County (excluding the afore mentioned cities but including incorporated and unincorporated areas of the county) to assess the level of housing discrimination. The recruitment and training of testers would also provide Pinellas County with a viable tester pool to continue testing as needed. ?yl Project Overview The Pinellas County Fair Housing Partnership was responsible for the recruitment, notification, and coordination of potential testers. FHC and H.O.P.E,, Inc. interviewed, selected, and trained all testers that participated in the study. Work and training space, access to telephones and a copy machine were provided by the Pinellas County Housing Authority. FHC and H.O.P,E., Inc. provided the format for all test materials, conducted all testing of rental property sites and analyzed the results. All testing activities were conducted in St. Petersburg, Largo, Clearwater and Pinellas County. The Partnership identified approximately 100 potential test sites. FHC and H.O.P.E. Inc. researched and ` identified additional test sites. Not every housing development was tested on every basis. The Partnership compensated testers for the completion of the practice test and all other test assignments. H.O.P.E. Inc. issued all payments to testers throughout the entirety of the project. Assigned as Test Coordinators to the project were Scott Bordon and Ryan Schilling representing H.O.P.E., Inc, and Marilyn McAndrew and Pat Robinson representing FHC. The test coordinators conducted interviews for potential testers over a three-day period; ` from February 5-8, 2002. There were 66 applicants of which 57 were selected to attend the February' 11 tester training. Of those 57 that were selected, 48 attended the mandatory training session. The training session was held on February 11, 2002 from 9:00am to 1:00pm. The <<.? training was conducted by Keenya Johnson, Esq. Vice President of H.O.P.E., Inc., David Baade, Executive Director of FHC and Marilyn McAndrew, Test Coordinator of FHC. LyM {5 ? Of the 48 potential testers who completed the mandatory training, 44 completed the required practice test. After some attrition, the demographics of the 31 remaining testers , used in the project follows: - 3 Black Female testers - 1 Black Male tester ` - 14 White Female testers - 10 White Male testers - 3 Hispanic Female testers F + - 0 'Hispanic Male testers. 31 Total f Methodology Tester Training: Testing is a controlled method for measuring and documenting whether differences in the quality, content, and quantity of information and services are ' given to various "home' seekers" by "housing providers". Testing is an effective and accurate tool in,identifying any policy or procedural oversight and/or infraction that may ; require corrective action. Although standardized Fair Housing presentations are generally delivered, FHC and H.O.P.E., Inc. tailored the presentations to the needs of the Partnership and provided all materials on floppy discs and the Partnership provided an accessible training facility. Fair Housing Tester Training (4-hour classroom session): The information covered in the 4-hour session was specifically for testers. Representatives of the Partnership, Leon Russell, Human Rights/E.E.O. Officer, Oliver Melvin, the Compliance Manager of the Pinellas County Office of Human Rights, and Lary Reed, the Director of the City of St. Petersburg Community Affairs Department as well as a HUD Representative, were in attendance, The Partnership identified a staff member who attended each session to answer specific questions about how the Partnership would run its program and to learn how to conduct a Tester Training session, The trainers addressed questions throughout F the session and also reserved time for an additional question and answer period at the end of the presentation. Upon completion of the classroom training session, each trainee was required to complete a practice rental test. FHC and H.O.P.E., Inc, coordinated all practice tests. Where possible, FHC and H.O.P.E,, Inc, paired trainees on practice tests, by the required protocols, for the completion of rental tests that were used to form the aggregate of all .? 4 tests for the purposes ofthis'study. (It should be noted that 1--11C and H. n.AE., lnc. analyzed these first tests in order to make any necessary changes prior to the inipletnentation off ill-fledged lesting.) The Courts have accepted testing as. an effective, and sometimes, the only method of proving housing discrimination. The Courts have held that serving as a tester is a civic responsibility and proper activity in enforcing fair housing laws. Havens Realty B. Coleman, 455 U. S. 353 (1982); Gladstone Realtors V. Village of Bellwood, 441 U. S. 91 (1979); Northside Realty V. United States, 645 F 2d 1348, 1355 (5th Cir. 1979). ' . Executive Sun n aty ? Each test was evaluated and judged based on the merits of the Target and Control tester's .?j experiences as documented by the tester in his/her Site Visit Report Form and ascertained during the debrief session conducted with each tester by a test coordinator. Then, for the purposes of this study, each test was put into one of four categories; s •.r 1. Tester Experienced Some Type of Differential Treatment: For each case in which the Testers experienced any•level of differential treatment, the test was placed in this category. Each decision is corroborated by the r.: Comments column of the Excel worksheet enclosed in the appendix of this document. It should be noted that within this category there are levels of . ?.,; discrimination, which are accounted for in the Recommendations column of the Excel worksheet. ,;?: • Enforcement Effort: These tests have been analyzed and findings ' are strong enough to consider additional enforcement action. Possible Enforcement Effort: These tests have strong elements, yet are not as strong as the previous category. • Retest: While not strong, there were unaccountable anomalies that resulted in Target Tester Differential Treatment and this site should be revisited. „ • None: For tests with No Findings of Differential Treatment ` , Other: These tests were labeled No Findings, but given evidence, should be tested for another category. 2. No Findings of Differential Treatment: Each case in which the Target Tester did not receive any sort of differential treatment, the test was placed in this category. 3. Inconclusive: . A test was placed in this category after extensive review concluded that, the data collected by one or both testers was not sufficient to make a conclusion. 5 4. Not Compliant with Accessibility Requirements: One or more items noted as being out of compliance. Clearwater Area: had an aggregate of 44 tests conducted of which 24 tests or 55%, reported differential treatment. Of the 24 tests which reported differential treatment, 5 tests recorded the highest level of differential treatment, enforcement effort. Largo Area: 'had an aggregate of 49 tests conducted of which 33 tests or 67%, reported ' ' differential treatment. Of the 33 tests which reported differential treatment, 13 tests ,_b recorded the highest level of differential treatment, enforcement effort. St. Petersburg Area: had an aggregate of 52 tests conducted of which 27 tests or 52%, reported differential treatment. Of the 27 tests which reported differential treatment, only 4 tests recorded the highest level of differential treatment, enforcement effort. 4 County Area: had an aggregate of 55 tests conducted of which 34 tests or 61 %, reported differential treatment. Of the 34 tests which reported differential treatment, 7 tests recorded the highest level of differential treatment, enforcement effort. Recommendations A National Neighbors Inc. study showed recently that within the rental community 50% of all Black and Hispanic people feel they are discriminated against. The Pinellas County r' Study is evidence that many times, those feelings are based on fact, not fiction. H.O.P.E. Inc., and F.H.C. Inc., recommend the following steps be taken to improve the current situation: a' 1) In cases where there is overwhelming evidence of differential treatment, a complaint against the housing provider should be filed with HUD and/or any, similar local governing agency. 2) There should be aggressive education and outreach efforts to both the housing providers and the general public. 4. 3) The Pinellas Partnership has the opportunity to retest properties that demonstrated "some type of differential treatment" for possible future = enforcement effort. 4) All local government permitting agencies should implement an accessibility review process before permitting newly constructed multi family dwellings. 5) Mandate Fair Housing training for any developer or builder receiving city or county funding. G) Publish the results of this study. 4.,, ix., 6. The following is a summary of the findings of the tests done in the Pinellas County with a'specific breakdown city by city: *** It should be noted that the category, "Within the_Ccunty" represents tests that were conducted inside Pinellas County, but outside the Cities of Clearwater, Largo or St. Petersburg. These areas represent either unincorporated areas of the county or incorporated cities in the county excluding for the afore mentioned cities.*** There were a total of 47 Familial Status tests conducted. This number includes 3 properties that were retested. • The average of all areas combined. 25 or 53% Reported Differential Treatment 21 or 45% Reported No Findings of Differential Treatment 1 or 2% Inconclusive • Within the City of Clearwater 10 Familial Status tests were conducted: 6 or 60% Reported Differential Treatment 4 or 40% Reported No Findings of Differential Treatment • Within the County (excluding Clearwater, Largo or St. Petersburg) 16 Familial Status tests were conducted: 9 or 56% Reported Differential Treatment 6 or 38% Reported No Findings of Differential Treatment 1 or 6% Inconclusive • -Within the City of Largo 9 Familial Status tests were conducted: 5 or 56% Reported Differential Treatment 4 or 44% Reported No Findings of Differential Treatment • Within the City of St. Petersburg 12 Familial Status tests were conducted: 5 or 42% Reported Differential Treatment 7 or 58% Reported No Findings of Differential Treatment I 4' t 7 I Total Familial Status Tests 10.. 9' 8' 7' N 6. F? h- 4- 23- 1 ' 0' Inconclusive (1) No Findings _ (21) Differential 45% Treatment t (25) 53% •11A rtx r.. t? © No Findings (21) ' , b Differential Treatment (26) © Inconclusive (1) T Familial Status Tests © No Findings f., ® Differential Treatment ® Inconclusive 4-:4. _. ks '• •?' ' {'.:1t Cy,;:i.,tY.. ?.?_. ?, xr•'.:1°, r; i!i. ;\.' :r??'yj; •'{.{;:: a,:i' .hn.,. -F..i; '.?: y', -, ? ,? "; ? ?t,' • is ? ti'• . .. .i.'•'"?. ;.. ?'r , ` ,. {: r, .•. -t f s: ,s? . r ?f. .;?{i it', h? 'j?:... Pi'i d. • '1 •?' '+ ,? -• .. •?? i.:? ? ';? % :i ''' . r'? , t r „ . r i? :' t x' e..u; A r,p?::.ti ?,; ?tnws ?.M4? j.. .'? ,.~;'f p; ..? '/•.a;? ?}i. , ? ?W r{, r .} . •(? i ? i 'r ? ? ° " i ? ' ?''?7 ' t•. ? . :,{:q:.l,tf}: , . ? !. .? ??y?.• . a ? , k.., . Y/atir :°r.,... t :!- r??:j , •. N ? p-ii ^ 7?'Fi •{c'S = , 1 L •yl,,{?ir4.}'''.??i??Yt'S'ii-, ?.?5';•r'3Si??.?.,t,':it?',:1 rtA?!S?L•??p K???•To ?f.K?y"r?••-??' .It d'' L : ? . ' ?;'h ?ri It C ' ? •. -? •? ' .. .a ?.,7 .. .i ..:! 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This number includes 7 properties that were retested. • The average of all areas combined. 27 or 56% Reported Differential Treatment 20 or 42% Reported No Findings of Differential Treatment 1 or 2% Inconclusive • Within the City of Clearwater 10 National Origin (Hispanic) tests were conducted: 3 or 30% Reported Differential Treatment 6 or 60% Reported No Findings of Differential Treatment 1 or 10% Inconclusive • Within the County (excluding Clearwater, Largo or St. Petersburg) 11 National Origin (Hispanic) tests were conducted: 8 or 73% Reported Differential Treatment 3 or 27% Reported No Findings of Differential Treatment • Within the City of Largo 15 National Origin (Hispanic) tests were conducted: 10 or 67% Reported Differential Treatment 5 or 33% Reported No Findings of Differential Treatment • Within the City of St. Petersburg 12 National Origin (Hispanic) tests were conducted: 6 or 50% Reported Differential Treatment 6 or 50% Reported No Findings of Differential Treatment 9 • i Total National Origin (Hispanic) Tests Inconclusive No f=indings .0) (20) t . 2% 42°!° 0 No Findings (20) r? Differential M Differential Treatment (27) , Treatment M Inconclusive (1) ' (27) r:. '. 56% r National Origin (Hispanic) Tests 0No Findings ; .; Pd Differential Treatment ' ? Inconclusive An !:+ y' .., Yl ry,.•$ rJ?z.Y K+'y r..:.• :r .t'v.. y-,r ,.'• :gym ai. '.•;:w i:I• t?•!; ' .: ?-'' .i ? .,? l: i . _ ? ij•r'?{+ •' ?:?t? '.3' .'t` ?..lt: ^7 :.ywr•i-i.ti •??r ? b?S ?.' •:iCl l,F?t'IF. 3? • :S' 4j \? i'i? ry ?'y`? ^' N`?} Y S ` v „ . d •. .. ?..? ?,. • . ? t ? ? +?• s,l' -,?,-?,-si x'?'2r. ':ir l.t?•Y'k? '?Sy{° ?,,'t a,Ci%u ;' ? h-'r ) sotsy; I ir?,t? fJ.: fl•)i. :'.:??.,5*:';•, ?;'?`` ,,k 1 ? '?: F +? a ; ? : ?: w' it ? `? ' '' '=?? ' ?Y'? ?T,? ; ?F i+ . k?.' ..'?J i „ _;t ?.r n• •f. . r}:n ??s?e "iS •5?,. 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Y, a• err County Largo St. Petersburg Clearwater Areas ;.., S. . 10 s There were a total of 57 Race tests conducted: This number includes 11 properties that were retested. f ll Th bi d e average o a areas com ne . 42 or-73% Reported Differential Treatment 14 or 25% Reported No Findings of Differential Treatment 1 or 2% Inconclusive ! Within the City of Clearwater 11 Race tests were conducted: 8 or 73% Reported Differential Treatment E 3 or 27% Reported No Findings of Differential Treatment S r • Within the County (excluding Clearwater, Largo or St. Petersburg) 15 Race tests' were conducted: 10 or 67% Reported Differential Treatment S or 33% Reported No Findings of Differential Treatment ' • Within the City of Largo 18 Raee'tests were conducted: 16 or 89% Reported Differential Treatment 2 or 1I % Reported No Findings of Differential Treatment ,.?, • Within the City of St. Petersburg 13 Race tests were conducted: 8 or 62% Reported Differential Treatment 4 or 31 % Reported No Findings of Differential Treatment I or 8% Inconclusive r , •, mow. - . 111 Il ? ( Total Race Tests inconclusive No Findings ??• (1) (14) 2% 25% 0 No Findings (14) M Differential Treatment (42) ; ' ' . Differential • ® No Comparable Data (1) Treatment SS E (42) 73% dace Tests 0No Findings' ' ® Differential Treatment ,:.. ® Inconclusive 16.- 14- 12 '8- o 'V r 4 2 O G,','! y}!!'';i?rl 'sa` ':v" J? -'},_?..: r`iii`+y SrL"1'i" ?.1:;?? ?..?i r.?.,?.i.:: r{`d ti?1'•':.7,• ,.?: i a,. •? 1 ;?.. .1,? . ? . +;-c - ?, :?, ,. J, r`aes :r,rw, }r'?? • cr:S?li rK•. y' :, -•'r ^;^, t !•i?S •1.;},>,`r ya .?r ns'ry; y.?y. +!'?. ?:. l ? Yl 1•i,j„f614',r- 3+! r'eif{t? s ?: iw I? , isir?••-1 Ket (f:}'?df?3:•5..??:f Y'. ;hi` "'f.;'S.jJ l••f} {3:?? '.7L •3 •- NiY? '..r. r.Yr.. r:k•.. 1?.i 3'.S ?" .?'l-! •7' ' •i 4 ' ' , ''4., "?, +..,r •,?. ??v:t?, 1 ::'!.. .. Ld'ai' ,: 'l. :, • ._ _ ... ; s .i..;., :..•.rt'?. aG. ?J,: t•,+.}lai Yht':?:w v"tiKFIt'Ac?i'S r/i'i, ?,i ' ' (Y:w3,.'T<:kl+t !!ri' rr'-•: r'ei'';: ..•?'^'?y'•.i yl??:a_?'.. "•r.,.' , 9) r ? ' ` r.!,.Yvxi i:?'.•ri:? .t?.'tF?rti , tl•;?sl'i:l?l?i e .vyF..ki±;= :_a;r +:3., ++?? t ? 'F ? ? ?•r{?S?,t'• '+?.''?li, ?? ? "JJ ? ]f,+G,"`?:'-'Y}?"1.!:.F Li,'it:x:. '?;r :?.ri,'.:.y111?. H'ti',. 1'rj. r.:.?Y.?S{??", ? t ?' ` 4• • 1 ' ' h r[ °Ai ','?it fr?l?..r r} 's ks 1• r?. i: •?.•.'i?, l is ' ' ??:r ?erf .:•a '1 .'a'. •l • ?f a? ,F.' '.(, a'C . 1 _ 'fi;'Tt ?aT1A1? ]];?!t 1'? !,ti ! _w,?..r e. ? .?(:tf?f •v[ y?i' ? 1?'??.r •4.1• Y ?... Y"'? ?? •?il • .j er4••'hi?.. '. S: ? r "l 1 ' ? . ar .f?'? ? v:j(•±):' _ A .r r.,;'. k? Z 1,1..• M i . S •,i l?1xS.Y?:' . • .? . .4. ?rf y, •}i •iy?? TZ~Iryy ? ? t ' 'I f.rJ S+,FFF.?k ltli^'1'1T?.1'• ? / ?/ +?. .. ?I FriLI: r^ ?' T ??` t? " '.?1.?>::.ti ' : •.1 : t "..l 1.: 4w?4ii:, .t.?:.n? n,..'y,'I^ ? .1f. .!. .i : l . r. ,, .. f , ' ' r '~:' ' lYn 'f F•.i-S?j.y?t?r.l.' ,r i ! 'K•.1. .; •1 ? l '1' r„1 11.... ' t . County Largo St. Clearwater f rr-, Petersburg Areas 7 12 L .e There were a total of 28 Accessibility tests conducted. The average of all areas combined. 19 or 68% Reported Not Compliant 9 or 32% Reported No Findings • Within the City of Clearwater 11 Accessibility tests were conducted: .7 or 64% Reported Not Compliant 4 or 36% Reported No Findings . F -Within the County (excluding Clearwater, Largo or St. Petersburg) 11 ' Accessibility tests were conducted: ssr 7 or 64% Reported Not Compliant 4 or 36% Reported No Findings, ' o ,No Newly Constructed, Multi-Family test sites were identified in the city of ':. Largo due to lack of construction. ; Within the City of St. Petersburg .6 Accessibility tests were conducted: S or 83% Reported Nat Compliant 1 or 17% Reported No Findings l3 t3 n•e All Accesibility Compliance Tests No Findings {9} 32% 0 No f=indings ® Not Compliant Not. Compliant . 68%, , Accesibility Compliance Tests 0 No Findings r ' 0 Differential Treatment . SS 7 V *Ua) 5- 4- CU ° 3 I 2 O ?':CL .,: ?tii•.'-r%F^;{,US a: .1.7??'.""I; Iv, ?t•riJ?.??-`d ?.:F?'fa' f''rr'E'G4s,. s??. .C',?•a''•?t'?'.,•.;';..,;•. ;• , • . . i` : ??.i., rF..: :" r?ir?•te S•! rl 'f:°'Y•y .i .? t '°1 r F ' r !' r' ei i • '-? ? !?? ?, ' . i ! ; r ; .yi . •: , ,,r: ?,,. s . .r " l { . -l ?? ??•,`?r f :t i, f9 ;•=?`s._ `•i1i„f J.. .l. ?Y. j[ala`tr..'?'S:?? j.1 w ?a 4: ??? :•'i:.?'- ' Y;?' 'x' fi ? 'i ?a ' ' `i ' '''' ! } . i 4• f p, •Lf i C. .P . ? wr: :1. , S . ? RL. i.. , , T.r w '. a`..f. ?l"N :•'f ?• :-. ?'.. ,_ • r ?-.. s<. i. •.t.. 1 ?e tiJ.?rl ,. ,'i f, ?. r'?• Z. f!, i?,?v4' Y. ,C .£'.. '• , ?r f i ?? lYy ? ? . f?. i.?? {'. t' ` r 1. (, ? ° T / ' • y i ? ?? t 1. r l : 'h !- , . ? , ? ? ?. . { .Y , .n . {q! f . .,?..: Le . ? ii i, , wsi' ~. f,. '. .? , it ?'w?'?'. ,,:?' , i 1' : ?c 7• ? 4.1 ? wt{''S,: ?.1`]•; i,11'. :..i i}r , -;+; '..r ..,.:4.1, • .v' ; .• •!. pS?, 4e. 7.. ,., ii ; - 'r,`•1 +t: r. . ;-, ,. .y? ?',c. S:?a?.: rt ?a..• ? Jif :r' +"• rV •. } 4'v+• , ` • , . . J.:?V '.. .,5 ~? ? . ]t l::, k '": ? 1 i 1 ?? ' '.Y r r ? I: w '1• f:":' ?:... {"•'.: ??Ca:'7- .•.r`. K. i. ' ' ?r ' •?': ? H ? 4.75? . .= : i•, i L,?e ..S . , y • ..I t + 7 i.. ? ? l . f. ?:: . . M ' ,r^,'„y _? . ,..? ? Y,'t•-5+:. .; .. J.1=. i'IJ?'lI., C•^i•?'.: ;? ;.r?1 aY'.rl r ' . . r?(r 1•.7.w «-''•.ff"?; ?i''?':? ??fl =tly,:'?;::?1.,.. ':•r?V";'••T , ?•.; T ' '•'l fi ' s:: • ; , . , ; '( 1 s,_ . b; ., !. ? r•, ? i+ '?J :•71Y};l?ttr•',.,R.J•f!'n%, { ~ =v,S.fJC. ?i' ?••?.?.`i t .v, •?': :. : S 7 7 { a County St. Petersburg Clearwater ' Areas R., 14 ; There were a total of.17 Disability tests conducted. ' The average of all areas combined. 5 or 29% Reported Differential Treatment 12 or 71% Reported No Findings of Differential Treatment Y - • Within the City of Clearwater 2 Disability tests were conducted: '0%a'Reported Differential Treatment ' - • 1009?o Reported No Findings of Differential Treatment ': • Within the County (excluding Clearwater, Largo or St. Petersburg) 2 Disability. '-•-' tests were conducted: ` 0% Reported Differential Treatment 100% Reported No Findings of Differential Treatment Within the City of Largo 7 Disability tests were conducted: 2 or 29% Reported Differential Treatment 5 or 71% Reported No. Findings of Differential Treatment • . Within the City of St. Petersburg 6 Disability tests-were conducted: . 3 or 50% Reported Differential Treatment ' ?- .3 or 50% Reported No Findings of Differential Treatment 1J 15 I? • E Total Disability Tests Differential 'Treatment ?,.? (5) { 29% 0No Findings (12) 121 Differential Treatment (5) No Findings ., . (12) 71% Disability Tests ,).., 0 No Findings ' ,. ® Differential Treatment { . 6, 5 ' N 4 2 ' n r? .?'? `?•;?r?'!"•'??±=y \Fr7ii:T .. ?.jt\'y ". "' w.. ._ "••JJ}f -?•??: ?., <.,?• rr1'r',ti.Mi,. ?..{ r^k....:'-•i .re.":r i? ? {i },r„ ?{ f fr ?•4;j.J "z•. •;'f }"?.'? svy2 ::? c. +?L .,y 'l:•? ' '?'! 4•' '? / f ' ' ` • , , ?Y• rJ ?...e ?,.•.!h'..i X ? !Tb} ,l 1 , 'i, , ( ' r t, ?4rifry}T ^S F?1? ' !{ ?A Y!•y ,1 11. .? s.J.?+il'1'•1 -?"J. [r .1+J .h''?•w'a K••,•? 'fit} ?•7'Jtu:''? r 1,5 :? ' • t ? S '+ ??4?? ??1 L?';? J ?k , ?'• ? Y + r , - ? ? . . ry ? C , i { ? _ ., ,.41?.. 1 i ?: I? .k .J`. ,wj .?•'? 1• 1V ??' i.?.? ?f..??.: .t?.? ylY" .. ,' .. ? + ? ? v'•:ti4'/o'. •3".;?yill-p,a? y.J? a1t ,?i.'Sr-?? 4. ,ar,.?t. jr?f"SS ? ?y} ':?' r v? c :?: , ,`• y ?;Y.; , r• ? J: . .w+?.•, ._... ? i ,. ='•t:?_??, Sr';?_{i'.,.:, ?r. ,'?..;'?'+i1!` ??:.i •rt.?.?Y .`':. •-.?r.?..,.j .'S,xr .. 'J., ??a,, l 1.. ... ?+ \: f° " "Y ? ^ r^ Y ? -;? .} ? . '?il .3 s ° ? ' ` f ,y • ?? I .>, ;i"•';tE' ,i Y :• F-?? ?•4i?+ •fR?.j..,•, , A KSr"i;"?• ?' ifTS o %? ` r• ti : - ?' ? • sx, : el?:•: .ii:3 : c F??Mi•1i i4GCa J ; t . . . '•\.'.r•>,?r?:?T?' .J.Y.•.r.?. :i?r{r?t ', Hr.• ?b:?:'4 ri n?. {?t°.'? f": • k. ?; ;a '1 '' `' ' •„??., ..,. ,. J•t ?J# ,' '°?r«• `? " • ? ?• ' , e:? • ???- ti Z J? ? ? ', '?'? Jl• 'iS ? ii #T v ? ' ,,,_ ,-: ? : :?- , ,?.:t + , ,; ??? tJJ ::J : :T,?. I'N ,.?•?•;' •al' I ` ? ' ' i . = ? t? . ` }'f s ! •. n ?, ? : •k., : f.' { ??,P., J r . : ? , , w . .r. ,, tJ?1 ;,{w 5•f. .?. •?f/1 Cf:4.pt ??• r utJ?s'.'.. . ' :yf. ,' .,Y.r`J" fiS;, c`r. ?• , x' ':•i?.'??ti`•,.:'t 1i."•i 1 k +'?':' r r•.1.., C r,1' S'•: ?ji..ni,;,:." '. ti•J,. ' { 1 '{ ? • ?.?:b,?•?.?, }.,,; ;.: ,, ; ?l: ?•.\ ? ?`?r.: a.?,?s?Yl. • { : ' 5?! " ? ,yyt 11, r .-••;y?S' t }. 3 4 t ''f " A' '} d j "1; ?i!?il : l` :' f 4' ^ . . ?? tiX ? : r. ?!?• .; r 1 ' ': ? f ' ` ?' ? • ' . , lf . . , . : , ,. , ! . ; r ! • •. , •• r i. ?,.e •C! ` iS,', . yhr4r.;•.: ,T,+.';, ;R`,'reX .,;? r,\,. ?,I ? :7; ' \ t t There were a total of 3 Sexual Orientation tests conducted at the re nest of the city of St. Petersburg. 0% Reported Differential Treatment 100% Reported No Findings of Differential Treatment A total of 204 tests were conducted for the- Partnership. • 1111 or 59% Reported. Differential Treatment A total of 44 tests were conducted for.the. City of Clearwater. • 24 or. 55 /o Reported Differential Treatment A total of 55 tests were conducted for Pinellas County. . ' • 34 or,61 % Reported Differential Treatment ' A total of 49 tests were conducted for the City of Largo. ,? • 33 or 67% Reported Differential Treatment A total of 52tests were conducted for the City of St. Petersburg. • 27,or 52% Reported Differential Treatment 17 Aggregate of All Tests ' Inconclusive (3f • Na Flemings . 1.5% ORworted DiRenentlal Tresbnent . (19) E3 No Findings 39.6% D ,. ported Df mnU . Tnratment Inconclusive . ' (11f3} , 69% TotAls ® eported Differential Treatment i' ?o Findinq?s e l usl nconc 35- ' 0 3 wig 25 rO 20. ,pq 15 10- o- Clearwater Pinellas County Largo St. Petersburg YA 1V s I?, 1I . Clearwater. Inconclusive 2% ,?. differential Treatment (24) _ 55% Na Findings (19) By Test Type ...? p No Findings ® Differential Treatment ® Inconclusive . ?sr1 i ? i.? 4' ? ? ! ? "?:i'? Si L? ? '? ~-_ '?K" h \. ?i•'• ? i' ?r?W?: tasFM:.. }? " -' Mw?W ?xL'.-s{'`4. ' t + ? ?w . ['' rtii.l?? .Ir. `f ?{ K??l•??}??y?. t? y •'4 '?'Tf'??'.? ..{?,j/(?p'?1?r=.%tT`L.n? : Giia• Lei .FR•? , y ? r ? {?y y.r i. ::i 1?. <IMd/?`S+.Z?.13r• J?'??y •y"..???..c? ???j.f •?. w.•? ^3 ?Y,?i7?..t,4?:'y?Cl,'??'-i^rl?'?{?ti a?^'i??ula::'+MI:? ?^. _ _ sue, f `fl fY. "il t <M1. Yi.P?S }•r.??•wa?"'?s.`ti•"r?.??yyl.R???.." v Y,??",'?i-i; `?• ?!? ?!?,S ?M ?.. {+r f47.JS"` ?? u \!Z /.?}?. •G?S jf ? ' Y ? ? ?l + .? ? ? ? • Y ,' i ?'?.? Y.'•!'ti •r. Y??Y- (????:.?•' w•?f•f ?:? M ? " ? 4 44. {:rf'?C,= .r`R1iiLr , ? ?V.? ,,?-?.j?,.M?.'i^-' ?M• 1? ? ?.':..??lj??..? T • ' ' ,..y. ?py ? ? ? •?`? _•? # : : 3: ?' '?'. r-a '? " T.i !?' S y. ? ?; ?' ?"^ ? ?? ,?l hTTi .{{ 1 LitM! I\?? li F " " ? s ': 9 ? YJ ,,: y . + . i, . . ti! •4 c ? . -.YF •+ . r ' r ?'}:?1.,y??r??n, ..., •y?+?_Y? r x`^' '?'> • i? PL?i '?C3 + "k: a ?•rn - ' CJs ..1. ??`:. ' 3?.,_ s s ?'n ?'?' -.. ? : r. ,n , . • " ? +? • \r _ ` 1 '? r 4.71 T y , w IMMMM L, - - ?il 7 -M . R , 6. -W .?,._J Accesibility Disability 0 Familial Status National Origin. Race j _J . ,? i9 County r, A Inconclusive (?) No Findings 2% (20)„ . ,3710.•. , Differential t Treatment (34) F 61% By Test Type D No Findings ® Differential Treatment. 1:7 Inconclusive , ° . 10 8- . e 6 27 1••.-.i i?^•f. - j 7 Y. ••,?: •ttiy.'•ni.•..'a`.,.r•?,:3.5 ).?%4i: aSN i??w..`S??^.. ??; ?i :{.`?:r..?. 1'-L]?- - '_=??? -',«?•' . a.• ; • , ? ,ji f . 1. .S .. ?n Y•?:..I•?-::\"..... _ _ _ :'??f'•wp,: t 'J•? ?': F , ...., ?? -..L.. i : L. ? :_:!• • - ;.?=-s .s?.-' i • `e. , ?.?l •e . w r + r ' : . , ? . ,r? .. . ? • r+ s?y ly = i. ...i ? r •.iJr ?:l' lt.. l...s?_'.?Sy'j; y: 'r•,:.i-... "'_ f :r? '?Tr•?' .Tr.• : ? XXX r ? 1. R s i a-r,•1 y n•,a' Familial Status National Origin Race Accesibility Disability u • ti<r hh f f i ' khf { Largo No Findings : (16) 33% . Differential Treatment rra (33) 67% By Test Type El No Findings ®Differential Treatment ® Inconclusive 14 N 12 m to L9 8 4 0 •,; •w r-.ttir• 7 tj... r?.y s', Y.•.{??. •t...'.r,-,h•E;. ..]'rl:u.., ?:.'..a (4I..21. t^n n..,?,r'?•+.7 !J? •.r•..??."'!? ?? _t?.,?4?'.'fti•f^a?.? ?'f•' -: h,! Hryr ?.i,.. Fe r[•..??1?_ .? ?"h.:..-Y'(.TC ? •?•?ll .i?'17,,.?rr ?{y_ ? ^:. is ...1 ?.` ,,y\, +rf-•s Z.: ? •ly f`•,+ t}.•• '^?.}j t?7• ly +•C. }?",??}I•?}~r- ?1"7+t .y y ? YI' t•. ' ' ii 1+ 4 1 f ? `k i1 ?I + ? ? ? '•? ? ' Y•?r ? `, .? ?. ? r e ?f. . , ? Y'?-?LT•L?i;? i i M. ti•L?, ? N 1? ? ?•i?-•+'?r??•? I, t••. ?C.3i:?+•?,°4?..t+"'+..?'.f..•!L.`•?? :??; ?L.`, rs'7 X. +•.'?"'=•t--J.._r 4:rf-+'.s`f.y., .rT:xf ?a '•T:.F' e?l'• ..? .. G ..t: '•"tr?J 4a''l?l•.,'1+??? 1 f;,i? k:.7'_''?i'}II l,?Li _- _??! r??•? ,t' rY.'.[?.`, .. Y,w?.i T 5.?1 ?,.Y::?'- L.r ? r!,i'! r ?'f'=S '??r-?i. ? ?•.'••t ?+ft?„•:. ? 1'?? -+1•?" 4:?;rwa .hrt'`.?",j? + r ; • ' tj ,. ? ..r. t ' ? i ' • ? ~ 1 ti.c?.. ::. r?Sc'jrr?. •??.•.?1;r.'.I.i r .,. .Lrr?J :';•.' Ti •:+r.. r_w-? . .i ?,::S: L !: ...7r:..rr.^.' F+T.?:-•.: - :. C:.! E. .Y ' _ _ ':?' '?: ???tf?:r 'ifl ;.Z[r•' . ? .s•;!y L.?? r %•1 }w?. r??..(r •IV •% i'•'t]t• •nH .y? t.? Y'+1,. ?' •;i;'.•? k "`? r 3Sl 3.:. '? t' r r y ' s ' r • :{5 r..y.1i ??' • r..f j. •1.r5 4•'4?.+l.?`j.,=j?}..w. ?^r1J%?`;+}? :+r.?•.. fL -}`1,y t L.« .x J'?•• r}.. en. n3Y4`??r' 7' i' ' -I•' ''SJ •l?.r •'._i P. - t:: •. i'.r F... x: ?r->?+F .; 7 , : _ "ti ? ?? .'? ? •' ` • j? . w 4 .s.•: iL r r ??r: f1' r •s.}: .! ? •?-`? :s:?s.:. ... ' .+: • • . : _ •. +r * y? r?r; r.•i r;•? .,,. na- ? ':•w?:6.; "{ f .ie. ?Ir4i]-`.. 41i V11•'?'.s,:l-..?••F?. ;;:xr' 'r j:.rtwy-;?« Y . .•,1?. ;r.i - :?`•:? . iY• ,.rr .. . ? ? 1 ?. ?! ? .( • i 7 r ,( y f? I S ' s.:.:.'•.••.?.:irfi: ?,?? sr,'?!'?.'"'„r'f •ti.?+c.::.:c•, : r??,?' W ' ::mow r?:r: 'w 4 • ? .: ?.. t.:s '}- rY . ? 1 r -~3C 1 •? ly S' r • . . . * • • .? - ? r. 1 •. + ! c x S? iv? r r. .r .a ? J??n?i r? : r i ! y . •y i <,,,. ; . I•. + * rF l ?i F l - l '` + - : s• ? : - %Y {j ^ r? r•:? ? . . Z t, ,ii.r J -? ti ' .i . G? • + ,?. } . !••': S•.}L4 S:_.r? ! .r'C?Cr?;_s`•l ?i; •Y ;'k: •?1?'1 .i•. rs'a{s; =lF' s •jr >_F+?r•?; L 'fi f }" 4 r i'?+ '4?T'=y'.rn x ./ . f?`i .St' ' l? •?eTv` V?? r ?} :':'•2?,?4"z*l'-P'y;, r ?, k?r :, ?..«*???„riTi?t?'., ?.,?fd f?e!`? 'F'? ?? , y ',I-',s ?''rr?.'?' _.s??'rfa'?.fi:1: S?ki.'':.,.'?f y ? i ii;..?r:: •.': .i'•k?C y.'x ', ?3.?.3.•:: tZ.S.`Y:[?."'SF'a?r?::'":%r?is?'?,w•xt tr.C`?:4. x i::4 •?'. 1 j .f t: ;yiY.l Zr ?(' ? l F ? ! ff i p • ? }1 .C:s'' r"r'?1 L • ?• r. ? ..'J•'T-f.Y ?F• iY ?/ ? rA {?':•e([?r ??:1 `?•?',:^'!1' krl/f 'y r iSr•V {'•N"'?L+{9,4-v}+.Jr ?jit.}•!r?''•'-'3t 1 ' ' 1 i 1: ? ? . '?.1 ?• Y l , y ? ? ???h ? e ? ? .f ..`.` • AS.?'4 R ?? j . . . ,r? ? ???? L. 4• y 4. N ? r •r? J ? '? ? {H •L??tk` : +Y ,;.'!r, ,'.•1?!1'1 } .• : • : ' f? ;•a7 .•'? " .. ' r• •s?•'S ? ? J« sy.:? i } .? ? l+ ? 11 ' 1"i{•r•i•"FaT• ' ,t„X;.,?r _ •?_ yr,. •r•li •Oh'Rp _•Fy'?i.-a r?•+'G'....i .ttY ? y- -fir S r v ' eFr S}?' i: , ?? ?r :_".« A '.' t dt .s t, t i?•:. ? 5 M Z=x^?y . ?r Y, ! •'.'?",•'• ?.... '?? ! 1? ? +}}j' ? ^?. f i^7++??+?A.? ???`'Z a3"V. -y!'?K • ? ?s •L .r'?? • V•+ •«^'j,?krV R?.I?.?1S'•? ?• •r n-1 f"yr<r..?7.7L,1'+r ,w??4i? ???, . ?i+?L?? • ? ? ? ??j ? ??F?? VU"rY::l s;}'l4 ?v 1 ? J? ? .r rr r? a.)_?.S• , :•:C-. • ? @"' IC •.U' ?: J'?.. ? , , , :.•Gi?r"; ? n..4 ???'1 :?s?++i?i.?C • ;.. aX•, :e4Y .y.. ?? ? .r Kra., :'- "l•KL'?Crr"•`' .w •_ S ?. n tr'(7r 0 4 _ 1 Familial Status National Race' Accesibility Disability ?. Origin ]i St. Petersburg Inconclusive, < , . 2 /o No Findings., (24) € Qi#ferential 46 % Treatment (2) 52 , ., By, Test Type © No Findings 1a Differential Treatment ©lnconclusive i. , . . 9 8 7 a 5 ? 4 . 3 2 1 D r,.v 'AT i •? FamRIai National Race Accesibility Disability Sexual Status Origin Orientation 22 ? F , Abbreviations 1) . Entitlement -- the chosen area where testing was conducted. }- 2) ACC - refers to Accessibility tests. 3), DIS - refers to Disability tests.: 4) FS -- refers to Familial Status tests. 5) RA -refers to Race tests. 6) , NOH -refers to National Origin'Hispanic tests. 7) SO refers to Sexual Orientation tests. . 8) TT - refers to Target Tester. E 9 CT -refers to Control Tester 23 .? ' ? ? , i •. i 4 ? i .5?; , ' ! i i ;; i ? .? ?, ? ? • 1 s«i? ? .. ... . ? ? .? - ? r ? i .. .. r ? Sid ..??? ?. • . '' .. .. i ' E •, ? ? ii •l r?? •I ? i ? ?? , i , FN„1 '. ,. _ it , t i !f ! '' ? ? • . . ? i - I ' 1 ? . ? ? ! i - '' , i 1 1 ? ? 1 .. :Y' ? ? 1. 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Updated 2002-09-12 1 US 19 Proposed Improvements 2002-09- 16.ppt 911312002 9:32:54 AM Updated 2002-09-12 US 19 Proposed Improvements 2002-09- 16.ppt 9/13/2002 9:32:54 AM ?.i acv O ?i a .F. ,sy?ft•.SYT •? !? Ss' S90?, 'S G : d.7 •6A (XV1 ' ' U D RO• .- . ?•.. 1 . •e5''a SUNS 7 POINT RD, Updated 200209-12 3 US 19 Proposed Improvements 2002-09- 16.ppt .1. Irl,. - •'.3 'S. r'r aF }}t?' 1•i'r? •. •: i:.. ri Af'?G[ It, I ?:Irt. ? . ?? R.?: ..?, ?>,,?' is . +,,'. 9/13/2002 9:32:54 AM Updated 2002-09-12 4 US 19 Proposed Improvements 2002-09- 16.ppt L cal I 1111 11 ? 111111 ? .x ? _?, J 111111 I 1 t? I , t t t tIt,f 9/13/2002 9:32:54 AM ?'II rt.,t't `'.l;:?T1!-;q t? 11,:???ld t?:?1?? p ?"?? ???'t?.?? I?AfiS+?.??i?C? • , '".'l r"'i ??•'?d' 17J4?= ?' i?r ? ? ???' ? 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Should any'section or' provision of this Devel- opment Code be declared to,be unconstitutional or invalid by a court of competent jurisdiction, such decision shall not affect the validity of this Devel- opment Code as a whole or any part thereof other than the part so declared to be unconstitutional or invalid. ection 1-108. Countywide consistency. Applications for development approval shall be consistent with the provisions of this Community Development Code and the Countywide Future ' Land. Use Plan as required by state law. Develop- ment potential is based on the applicable zoning district and as permitted by the Countywide Fu- ; $ 1.108 ture Land Use Plan Designation. In cases where } there, is a difference between the density permit- ted in the' zoning district and that which is permitted by the land use classification, the more ' restrictive shall prevail. In addition' uses_of land shall be consistent with uses ermitted in the a signed ranin ist 'c sea er- rs mi the Countywide Future Land Use Plan -Designation. 1Sugp. No. 1 CD1:7 § 2-201. COMMUNITY DEVELOPMENT CODE a careful and deliberate redevelopment and revi- talization of such neighborhoods in need of revi- talization or neighborhoods with unique, ameni- ties which create unique opportunities to increase propdrty values and the overall attractiveness of the City. Section 2-201.1. M;a3imuni development po- tential. ment potential for the Countywide Future Lane] Use Designations that apply to the LMDR Dis- trict are as follows: Countywide Future Maximum Dwelling Maximum Floor Land Use Units per Acre of Area Ratio/Imper• Designation Land vious Surface Ratio Residential Low 5 dwelling units FAR.30QSR .60 per acro Residential Urban 7.5 dwelling units FAR.401ISR .65 per acre (Ord. No. 6526-00, § 1. 6-15-00) Section 2-202. Minimum standard develop- ment. The following uses are Level One permitted uses in the LMDR District subject to the mini- mum standards set out in this section and other applicable provisions of Article 3. Ibble 2-202. 'LMDR'District Minimum Standard Deuelopment use Min. Lot Size (sq. ftr) Min. Lot Width (ft.) Min. Setbacka (ft.) Max. Height (/t.) Min. Off Street Parking Front Side Rear(1) Accessory pools and screen enclosures 10 Community Residential Homes (up to 6 residents) 5,000 5o 25 5 15 30 yunit Detached Dwellings 5,000 50 25 5 15 30 ?!unit (1) Waterfront detached dwellings in LMDR District should be 25 feet except as provided in Article f' 3 Division 8, Section 3-805 and Division 9, Section 3-904 and except where adjacent structures on either side of the parcel proposed for development -are setback 20 feet and then the rear setback shall be 20 feet. The Building Code may require the rear setback to be at least 18 feet from a seawall. Supp. No. 2 CD2:12 The Low Medium Density Residential District {"LMDR") may be located in more than one land • DEFINITIONS AND RULES OF CONSTRUCTION Dwelling, accessory means a dwelling unit ac- cessory to and occupying the same lot as a non- residential use. Dwelling, attached means a dwelling unit that shares common walls with at least one other dwelling-unit. Dwelling, detached means a building separated from any other principal building and containing only one dwelling unit, erected on an individual lot of record. Dwelling unit means a building or portion of a building providing independent living facilities for one family including provision for living, sleep- ing, and complete kitchen facilities. Easement means a grant of one or more prop- erty rights by a property owner to or for use by the public, or another person or entity. . Educational facilities means an institution de- voted solely to vocational or professional educa- tion or training, an institution of higher educa- 'tion, a community college, junior college and a four-year college or university. .. Employee (in connection with an adult use) means a person who works or performs or pro- vides services in connection with an "adult use establishment," regardless of whether said person is paid a salary or wage, or is an independent contractor, provided such person has a relation- ship with the business of or entertainment or services provided by the adult use. The term includes, but is not limited to, performers, man- agers, assistant managers, stockpersons, tellers, entertainers, bartenders, disc jockeys, sales clerks, ticket takers, waiters or waitresses, doormen, movie projectionists, and dancers. The term does not include repairmen, janitorial personnel, or the like, who are only indirectly involved in facil- itating the operation of or entertainment or ser- vices provided in the "adult use establishment." Erosion means the wearing away of the land .surface by running water, wind, vehicular traffic or gravity. Escrow means a deposit of cash with the city in lieu of an amount required and still enforced on a performance or maintenance bond. Supp. No. 1 § 8.102 Established or commenced an adult use busi- ness means one of the following; (a) Properly licensed and open to the public for business on or before October 18, 1993, and offering one or more activities or entertainment fitting the definition of "adult use;" (b) Possessed a current, valid and unexpired occupational license on or before Octo- ber 18, 1993, for one or more activities or enter- tainment fitting the definition of "adult use;" or (c) Submitted, on or before October 18, 1993, a complete and acceptable conditional use applica- tion or a building permit application on which the applicant stated that the proposed use was for one or more activities or entertainment fitting the definition of "adult use." Excessiue growth means the growth of weeds, grass or plants which are not cultivated or land- scaped or regularly tended which reach a height in excess of 12 inches. Externally means outside a fully enclosed build- ing or structure, except that materials stored in a carport shall not be deemed to be stored exter- nally. FAA means the Federal Aviation Administra- tion. FCC means the Federal Communication Com- mission. Family means one or more persons occupying a dwelling unit and living as a single housekeeping unit. Final plat means a map, plan or record of a subdivision and any accompanying material, as provided in Article 4, Division 7. Flag means any fabric or other flexible mate- rial attached to or designed to be flown from a flagpole or similar device. Flag lot means a lot where access is provided to the bulls of the lot by means of a narrow corridor and which does not meet the normally required lot width. Flagpole means a pole on which to raise a flag. Floor area ratio (FAR) means a measurement of the intensity of building development on a site. A floor area ratio is the relationship between the gross floor area on a site and the gross land area. CD8:13 .. .OMPI. DEFINITIONS AND RULES 0I0 CONs,rRUCTION Residential shelter means a building or build- ings or portions thereof, the use of which is for a nonprofit service providing a place of temporary residence or sustenance to homeless or needy persons or families. Residential use means a permanent place of residence for a family. Residentially zoned property means any parcel of property located in one of the following zoning districts: Low Density Residential CLDR"); Low Medium Density Residential VLMDR"); Medium Density Residential ("MDR"); Medium High Den- sity Residential ("MHDR"), High Density Residen- tial ("HDR" ); Neighborhood Conservation Overlay CNC"); Mobile Home Park ("MHP") as contained in Article 2 of this Development Code.. Restaurant means a use providing for the prep- aration or sale of prepared food for consumption by customers primarily on the premises, includ- ing the subordinate sale of alcoholic beverages for consumption on premises, but excluding facilities with prepared food service within grocery stores and delicatessens. Restaurant, fast food means a business involv- ing the We of food and/or beverages ordered at either a counter or drive-through facility for ei- ther consumption on the premises using dishes and utensils which are disposable, or consump- tion off the premises. Retail sales and services means a building, property, or activity the principle use or purpose of which is the sale or lease of goods, products, materials,, or services directly to the consumer, including financial institutions, grocery stores, adult day care, child care, personal services, fu- neral homes, art galleries, artisans, farmer mar- kets, social and community centers, veterinary offices and animal boarding without outdoor cages, runs or pens and including the sale of alcoholic beverages for off-premises consumption provided that the sale of alcoholic beverages is subordinate to the principal use and display of alcoholic bev- erages occupies less than 25 percent of the floor area of the use. Not including problematic uses, street vendors or the on-premise consumption of alcoholic beverages. Stipp. No. 1 8-IU2 Retention area means an excavated stormwater holding area which has no designed discharge. Right-of-way means a strip of land reserved, used or intended to be used for vehicular or pedestrian travel, including highways, streets, alleys, walkways, drainage facilities or other pub- lic purpose, whether public or private. Runoff means the quality of stormwater that is unable to soak into the ground due to the pres- ence of impermeable cover and which flows over land to a lower elevation following a storm. Runway means a defined area on an airport prepared for landing and takeoff of aircraft along its length. Salvage yard means an area of land ,which is principally used for the storage, collection, treat- ment, purchase or sale of refuse or scrap materi- als, including but not limited to wrecked or scrapped vehicles, rags, paper products, scrap metal, used appliances, scrap plumbing supplies or parts of any of the foregoing or similar property. Same ownership means ownership by the same person, corporation, firm, entity, partnership, or unincorporated association.. Sand dunes means naturally occurring accumulations of sand in ridges or mounds landward of the high-water line on the beach. School means an elementary, middle, or high school, and exceptional learning center. Seasonal high water level means the elevation to which the ground or surface water can be expected to rise due to a normal wet season. Sediment and silt means solid material, both mineral and organic, that is in suspension and is usually being transported from its site of origin by air, water or mechanical means. Sediment basin means a temporary depression formed though construction of a barrier or dam by excavation, the purpose of which is to retard the movement of and trap sediment, silt and debris during construction or other land alteration activ- ities. Sedimentation and siltation means the process by which mineral or organic matter is removed CD8:25 w DEFINITIONS AND DULLS OF CONSTRUCTION Off-street parking means an enclosed or unenclosed parking area located on private prop- erty and not within a street right-of--way. Office means a use where a business, profes- sion, service or government activity is conducted which does not involve retail activities on-site and not including veterinary offices and problematic uses. Opaque means any nontranslucent, nontransparent material which provides a visual barrier from one side to the other. Open space means an area of a lot receiving permeable vegetative landscape treatment. For the purpose of computing the minimum open space of any lot or front yard, retention and detention areas may be counted as open space and grassed surface parking spaces which are required by this development code are not counted as open space. s ar ?? .Z , t z PERMEABLE VEGETATIVE ••-•--•-• _ -•--•-. . -: LANDSCAPE 6 5.102 permit, or which repair or replace existing details with similar materials, if such work does not adversely affect the character, form, integrity, or other qualities contributing to the historical, ar- chitectural or archaeological value of the prop- erty. Outdoor recreation l entertainment means a busi- ness which is open to the public where customers pay the proprietor for the use or enjoyment of recreational facilities or equipment in a location other than within an enclosed building. Bicycle and skate rentals, by themselves, are not in- cluded in this use category. Outdoor retail sales, displays andlor storage weans any . use of property which involves the sale, leasing, display or storage of commodities, goods, materials or equipment in a location other than in an enclosed building, excluding vehicle sales. Overnight accommodations means a building or portion thereof designed and used primarily to provide sleeping accommodations for transient guests for a daily or weekly rental charge and including interval ownership and such office, meet- ing, restaurant facilities as are integral to its primary function. Owner of 'record, with respect to real property, means the person, corporation, partnership, or other legal entity, singular or plural, which is a record owner as recorded on the current tax rolls of the county. For condominium property, the term "owner" means the condominium associa- tion and not the individual unit owners. Operator means any person who engages in or performs any supervisory activity which is neces- sary to or which facilitates the operation of an "adult use establishment," including but not lim- ited to, the licensee, manager, doorman, bar- tender, disc jockey, sales clerk, ticket taker, movie projectionist, or other employee. Ordinary maintenance of a historical structure means minor repairs, repainting and other activ- ities which normally do not require a building Stipp. No. 1 Owner means any part owner, joint owner, tenant in common, tenant in partnership, joint tenant, or tenant by the entirety, of the whole or of a part of such building or land. Palm tree means a self-supporting, fibrous- stemmed monocotyledon plant of the family Arecaceae (Palmae). Parcel of land means any legally described piece of land which is designated by the owner or developer as land to be used or developed as a unit, or which has been developed as n unit. Parking lot means an unenclosed area reserved for the temporary storage of motor vehicles. CD8:21 RULES CONCERNING THE ADMINISTRATION' OF THE ; COUNTYWIDE FUTURE LAND USE PLAN, f AS ANIENDED Pinellas Planning Council Mayor Thomas DeCesare, Chairman Vice-Mayor Nadine Nickeson, Vice-Chairman s Commissioner Janet Henderson, Secretary Councilmember Chuck Williams, Treasurer Mayor Frank DiDonato, D.C. I , Mayor Robert DiNicola ; Councilmember Bill Foster ii School Board Member Dr. Max Gessner i : Commissioner Calvin D. Harris Commissioner Ed Hart Mayor Robert Jackson, Ph.D. Mayor William B. Smith Councilmember David Tilki Countyiwide Planning Authority_ , Commissioner Calvin A Harris, Chairman Commissioner Barbara Sheen Todd, Vice-Chairman Commissioner Susan Latvala Commissioner John Morroni Commissioner Karen Williams Seel Commissioner Robert B. Stewart Commissioner Kenneth T. Welch 2.3.3.1 RESIDENTIAL CLASSIFICATIONILOW DENSITY RANGE - CONT. 2.3.3.1.5 Cat6korylSymbol - Residential Urban (RU). Purpose - it is the purpose of this category to depict those areas of the County that are now developed, or appropriate to be developed, in an urban low density residential manner; and to recognize such areas as primarily well-suited for residential uses that are consistent with the urban qualities and natural resource characteristics of such areas. Use Characteristics - Those uses appropriate to and consistent with this category include: • Primary Uses - Residential • Secondary Uses -Residential Equivalent; Institutional; Transportation/Utility; Public Educational Facility; Ancillary Non-Residential; Recreation/Open Space Locational Characteristics - This category is generally appropriate to locations removed from, but in close proximity to urban activity centers; in areas where use and development characteristics are urban residential in nature; and in areas serving as a transition between more suburban and more urban residential areas. These areas are generally served by and accessed from minor and collector roadways which connect to the arterial and thoroughfare highway network. Traffic Generation Characteristics - The countywide plan standard for the purpose of calculating typical traffic impacts relative to a plan amendment for this category shall be 70 trips per day per acre. Density/Intensity Standards - Shall include the following: • Residential Use - Shall not exceed seven and one-half (7.5) dwelling units per acre. • Residential Equivalent Use - Shall not exceed an equivalent of 2.0 to 3.0 beds per permitted dwelling unit at 7.5 dwelling units per acre. The countywide plan standard for the purpose of establishing relative intensity and potential impacts shall be the equivalent of 2.5 beds per dwelling unit. • Non-Residential Use -Shall not exceed a floor area ratio (FAR) of.40, nor an impervious surface ratio (ISR) of .65. The countywide plan standard for the purpose of establishing relative intensity and potential impacts shall be a FAR of .24 and an ISR of .50. Other Standards - Shall include the following: s Acreage Limitations -The following uses shall not exceed the respective acreage threshold designated for such uses. Any such use, alone or when added to existing contiguous like use(s), which exceeds the designated threshold shall require a plan map amendment that shall include such use and all contiguous like uses: 1. Ancillary Non-Residential; Transportation/Utility Use - Shall not exceed a maximum area of three (3) acres. 2. Institutional Use (except Public Educational Facilities which are not subject to this threshold) - Shall not exceed a maximtun area of five (5) acres. Countywide Plan Rules 2-9 September 30, 2001 Public Recreation Facility - A publicly owned recreation site or component thereof, used by the public for active recreational pursuits such as a trail, marina, court, - athletic field or swimming pool. Public/Semi-Public Classification - A major Future Land Use Plan Classification which includes the following Plan categories: • Preservation • Recreation/Open Space • Institutional • Transportation/Utility Religious Institution Use - A site, premise, or location that is used principally, primarily, or ., exclusively for the purposes of religious exercise as protected by the First Amendment to the U.S. Constitution, ReseareblDevelopment Use - A use devoted to investigation in the natural, physical, or social sciences, or engineering and development as an extension of investigation, with the objective of creating an end product. Residential Classification - A major Future Land Use Plan classification which includes the following Plan categories: Residential Rural • Residential Estate • Residential Suburban • Residential Low • Residential Urban • Residential Low Medium • Residential Medium • Residential High • . Residential Very High Residential E uivalent Use - A residential-like accommodation other than a dwelling unit, including bed and breakfast, group home, congregate care, nursing home and comparable assisted living facilities. No such use shall be required or eligible to employ the residential equivalent standards for density/intensity for any household that qualifies as a dwelling unit. This use shall not include any,type of use authorized by Chapter 419, F.S., Community Residential Homes, which is entitled to be treated as a dwelling unit. Residential Use - A dwelling unit including, single-family, multi-family, and mobile home dwelling unit. This use shall include any type of use authorized by Chapter 419, F.S,, Community Residential Homes which is entitled to be treated as a residential dwelling unit. Countywide Plan Rules 7-10 September 30, 2001 i Dwelling Unit - One or more rooms, designed, occupied or intended for occupancy as separate living quarters, with cooking, sleeping; and sanitary facilities provided within the dwelling unit for the exclusive use of a single family maintaining a household. Estua - A semi-enclosed, naturally existing coastal body of water in which saltwater is naturally diluted by freshwater and which has an? open connection with oceanic waters. "Estuaries" include bays, embayments, lagoons,-sounds and tidal streams. Floodplain, 25-Year - Areas inundated during a 25-year stornVflood event. Famil - One or more individuals occupying a dwelling unit and living as a single household unit. -Floor Area, Gross - The sum of the gross horizontal areas of the several floors of a building measured from the exterior face of exterior walls, or from the centerline of a wall separating two buildings, but not including interior parking spaces or loading space for motor vehicles. Floor Area Ratio (FARE - A measurement of the intensity of building development on a site. A floor area ratio is the relationship between the gross floor area on a site and the gross land area. The FAR is calculated by adding together the gross floor areas of all buildings on the site and dividing by the gross land area. Freeways - Are devoted entirely to traffic movement with little or no land service function. These facilities have at least some degree of access control, are primarily multi-lane divided roads, with few intersections at grade. These facilities serve large volumes of high speed traffic with extensive trip length and interconnect with the arterial road system. Freshwater Marsh - A wetland having more than 25 percent ve ;etative cover by terrestrial herbs but 40 percent or less cover by woody plants, occasionally or regularly flooded by freshwater (e.g., sawgrass). Freshwater Swamp - A wetland having more than 40 percent cover by woody plants and that is occasionally or regularly flooded by freshwater (e.g., cypress swamp). Future Land Use Plan Category - The name and symbol by which the distinct areas of the land use plan are enumerated and administered under each major plan classification. Each plan category is defined in terms of purpose, use, locational traffic generation characteristics, specific standards for density/intensity of use, and other standards appropriate to each category. Countywide Plan Rules 7-5 September 30, 2001 Stora elWarehouse Class 13Use - A use devoted primarily to the storage of goods, materials or equipment. Such use may include exterior storage to the extent and in such manner as is permitted by the local government with jurisdiction. Subme ed Land - The area situated below the mean high water line of a standing body of water, including ocean, estuary, lake, pond, river or stream. For the purpose of this definition, drainage detention areas created as a function of development that are recorded on an approved final site plan or other authorized development order action of the local government with jurisdiction, and wetlands, shall not be considered submerged land, and thus may be included in the computation of gross land area for the purpose of determining permitted density/intensity. SWFWM - Means the Southwest Florida Water Management District. TBRPC - Means the Tampa Bay Regional Planning Council Tidal Wetlands - Areas that are comprised of coastal marshes, mudflats and mangrove swamps that are subject to periodic flooding by ocean-driven tides,. Tourist Facility Use - Those facilities'and services, such as retail shops, eating and drinking establishments and recreation facilities designed primarily to serve the tourist and seasonal residents in conjunction with the residential and transient accommodation uses where provided for in the Resort Facilities plan categories. Traffic Generation Characteristics - The measure of traffic impact expressed as a countywide standard in terms of primary network vehicle trips per day per acre attributable to each land use plan category as determined specifically for the Countywide Future Land Use Plan. Transfer of Development Rights - The conveyance of development rights by deed, easement, or other legal instrument authorized by local law, to another parcel of land or within the same parcel of land, and the recording of that conveyance pursuant to these Rules. Transfer/Recycling Use - A use designed to accommodate the temporary location, sorting and transfer of solid waste. Such use shall be limited as to the type of waste, the time within which it must be transferred from the site and limitations on exterior location by the local government with jurisdiction. Transient Accommodation Unit - An individual room, rooms or site within a Transient Accommodation Use designed to be occupied,as a single unit for temporary lodging or living quarters. Transient Accommodation Use - A facility containing one or more transient accommodation units, the occupancy of which occurs, or is offered or advertised as being available, for a term of less than one (1) month, more than three (3) times in any consecutive twelve (12) month period. In determining whether a property is used as a transient accommodation use, such determination shall be made without regard to the form of ownership of the property or unit, or whether the occupant has a direct or an indirect ownership interest in the property or unit; and without regard to whether the right of occupancy arises from a rental agreement, other agreement, or the payment of consideration. Countywide Plan Rules 7.12 September 30, 2001 Wclconic to sunny Clearwater Bach Pagc l o r s 40 'Crtantber of Cornnierce y`ii tp Home t4qucsl_A Visiltlr.s Cuide Accommodations _Attractions & IZC5t it 11 P3llI t S/ 1' 11 lri Thfu.,-_r(f 40 Live Web Canis P1?r??c? f:llllcrk 12c1??.s?ti?n Guicic & Real F?iItc Maps_& Weather Vpvominl; R en(s W?dciing_I'lanner Mcrnt??r?tlip_List Mirlual,rou.rs Video Tour Members Only acs:.. E ut¢'F;l Vholl _cd:j *: ._HOteis,_Motels. Yacation Lon -Term. Rentf o .?•iO"Q o• [I Beach Cottage Condos Weekly Rentals r?4{ .yam. r f" 7 n escr • r 7 Vacation Homes on `;: l . Clearwater Beach 1, 2 & 3 Bedroom Homes 7,• iwilsmmIng Pool, tik*s & Boar-h Chain CLICK ON THE 1-11MlLITI- ) LINKS Albatross..Motel ',•415;;' ' Margarete & Thomas Karasch 346 Hamden Dr. Clearwater Beach, Fl. 33767 727- 442-9420 FDA_Manaaement Tom Adams PO Box 67127 St. Pete Beach, FL 337: 727-391-9646 ?•; A.Sand_Dollar. Seaside ' Apartment.-&_Motel_Resort The Bradley's 128 Brightwater Dr. Clearwater Beach, FL 33767 727-447-7263; FAX 727-447-6310 Gulf-F'Front.Condos Deborah Zimmermann Post Office Box 202 Wauconda, IL 60084 847-566-2111 or 800-588-038( http://www.beaclichamber.cram/tourismguide.litm 9/12/2002 Welcome to sunny Clcarwater Beach 'Joan Hansen 880 Mandalay Ave, Clearwater Beach, FL 33767 727-446-9577; FAX 727-442-4603 Away_To._Mandalay.. Beach.Houses Ann Mitcham Clearwater Beach FL. 33767 727-726-2919; FAX: 727-726-2919 Beach_Homes. fo.r_Rent Clay & Susan Withers 805 Bruce Avenue Clearwater Beach, FL 33767 727-446-2598 or 727-639-1440 Beach _HomeSlPet Friendly Julia Story 975 & 979 Eldorado Avenue Clearwater Beach, FL 33767 727-441-8445 Page 5 of 5 (Yearly Lease) 252 Dolphin Point Clearwater Beach, FL 331 727-441-1319; FAX 727-442 Mandalay Beach-Cleat Claudia Emery 468 Mandalay Ave, Clearwater Beach, FL 33: 727-466-6785 Sand Key?Gul Front Co Mark Ward 1230 Gulf Blvd. Clearwater FL. 33767 708-923-6643 or 708-717-1 Swisshelm Realty. Rosemarie Swisshelm 643 112 Mandalay Ave Clearwater Beach, FL 33; 727-446-0137; Fax 727-446 CLEARWATER BEACH , WWW.BEACHCHAMDER.COM 100 Coronado Drive Clearwater Beach, Florida 33767 Info: 888-799-3199 Tel: 727-447-7600 Fax: 727-443-7812 Email: info.@beachchamber,com http://www.beachchamber.com/tourismguide.htm 9/I2/2002 School Planning Coordination With Local Government School Planning - Before New Law Primary References: Sections 235.193, 235.194, 235,185 T.S. GOAL: ; To ensure that new schools or expansion projects at existing school sites are facilitated and coordinated with residential development and necessary services HOW.THIS GOAL IS TO BE ACHIEVED: Through`coordination and_plannig by integration of the educational plant survey and other policies and procedures with the local comprehensive plan . WHAT MUST THE PLANNING CONSIDER? The possibility of allowing students to attend nearby schools when a new development is constructed, even if the nearby school is in another county Utilization of central city services to discourage urban sprawl Sharing of facilities information Planned facilities, development, redevelopment, or additional development, and infrastructure required to support schools, concurrent with proposed development Use of statewide DOE enrollment projections by county for the district facilities work program IIONV IS INTEGizivr'iON AC1111;VEM Sharing of facilities intbrination; Annual submission of the general educational facilities report to jurisdictions This report shall include consideration of applicable municipal and county growth and development projections The report must contain existing facilities, their locations and projected needs The report must contain the boards capital improvement plan, with facilities projects and funding for 3 years Submission of the educational plant survey o jurisdictions at least every S years HOW COORDINATION / INTEGRATION IS ASSURED: A school board is precluded from siting a new school within a jurisdiction where the school board failed to provide the annual educational facilities report for the prior year unless the failure is corrected. The location of a new school must be consistent with the applicable comprehensive plan The school board must give notice to the applicable local government before acquiring or leasing property be used for a school, The local government must give timely notice if such land use is inconsistent with the land use categories of the comprehensive plan Local government must give timely confirmation of'consistency with the comprehensive plan and land use regulations when notice of intent to construct is provided by a school board. -Local government may impose development standards relating to environmental, health, safety, welfare, and effects on adjacent property. Such standards (requirements for onsite or ofl'site improvements) must be consistent with expenditures authorized to be paid by a school board for onsite and offshe improvements, The school board and the local government may agree to an alternative process for review of a new facility, a site plan, and offsite impacts, EXlsting Schools, expansion of existing schools, and collocation of schools shall be considered consistent with the comprehensive plan and land use regulations if the site is consistent with future land use policies. The local government may impose reasonable standards for onsite and offsite improvements based on the expansion only. Local government approval is not required for placement of temporary or portable classrooms, renovation of facilities, or construction which results ill up to 5 percent increase in student capacity. Constriction of a stadium does re wire a roval. New Law What's Changed? (Primary reference: Chapter 2002-296 L.O.F) GOAL: Expanded to require a systematic process of sharing information between'school boards and local governments concerning growth and development trends in order to forecast future enrollment and school needs. This new process is to include a'means to identify and meet infrastructure needs of public schools. HOW EXPANDED GOAL IS TO BE ACHIEVED: Participation of school board in local planning process: School board representative added to local planning agency as non-voting member School board member added as member of regional planning council Land use element of comprehensive plan expanded to encourage elementary schools as focal point of neighborhoods Interloeal agreement is required to identify the process for sharing of information Minimum requirements identified for interlocal agreements The general educational facilities report is repealed and replaced -with a more comprehensive ,Afi nal facilities plat, district edu4r The district facilities work program is expanded to become the district educational facilities plan; a more comprehensive planning document, The plan must meet the needs of all growing communities in the district, from small rural communities to large urban cities. The educational plant survey is to become part of the district educational facilities plan Ten and twenty year work. program becomes part of tentative. educational facilities plan fIN•'.' .. I .. The general location of schools proposed for the 5 year, 10 year and 20 year period is to be included in the plan. Options deemed reasonable and approved by the board which reduce the need for additional permanent student stations are to be included Criteria for determining impact of proposed development to school capacity is to be applied The plan must include a financially feasible district facilities work program which is balanced (proposed projects equal estimated revenue) The plan must be coordinated with local governments to ensure consistency with comprehensive plan. Local governments are to review plan and provide comments. HOW COORDINATION / INTEGRATION IS ASSURED: OEF & DCA to review interlocal agreements to determine if requirements are met Financial penalty to school district if agreement is not subnutted by due date (At least 5% of state school construction funds withheld) A new financial management and performance audit of the planning and construction activities of the district is required every five years. This audit may be performed by OPPAGA or the Auditor General pursuant to the Best Practices review requirement. MINIMUM REQUIREMENTS FOR INTERLOCAL AGREEMENT 1. Process by which local government and board agree on projections of population and student enrollment 2. Process to coordinate and share information relating to existing and planned schools, renovations, closures, and local government plans for development and redevelopment 3. Process for participation of local governments in district decisions evaluating closures, renovations, and new sites before acquisition. 4. Process for determining need for onsite and ofrsite improvements to support district projects 5. Process for reporting capacity based on facilities work plan 6. Process for participation of local government in the annual update to the 5 year district facilities work plan and the educational plant survey 4, 7. Process for determining when and how joint use of school or local government facilities can be shared for mutual benefit and efficiency 8. Process for resolution of disputes 9. identification of an oversight process including an opportunity for public participation for implementation of the interlocal agreement CONTENT OF TENTATIVE EDUCATIONAL FACILITIES PLAN 1. Projected student populations apportioned geographically at the local level with assistance from local governments 2. - An inventory of existing school facilities with anticipated expansions and closures over the 5- year, 10-year, and 20-year periods. An dssessment of needs for improvements to infrastructure in areas proximate to sites, and a listing of major repairs and renovation projects. 3. Projections of facilities space needs, which may not exceed the norm space and occupant design requirements per the State Requirements for Educational Facilities. 4. Information on leased, loaned, and donated space and relocatables used for instructional programs. 5. The general location of public schools proposed to be constructed over the 5, 10, and 20 year time periods with site acreage needs, anticipated capacity and maps showing general locations. 6. The options deemed reasonable by the school board which reduce the need for additional permanent student stations (such as acceptable capacity, redistricting, busing, year round schools, charter schools, magnet schools, and public-private partnerships). 7. The criteria and method for determining the impact of proposed development to public school capacity. 8. A financially feasible district facilities work program for a 5-year period which must include a. A schedule of major repair and renovation projects b. A schedule of capital outlay projects to provide satisfactory student stations needed for projected enrollment. The schedule must consider; 1. locations, capacities, and planned utilization rate of current facilities 2. proposed locations of planned facilities, whether those locations are consistent with the comprehensive plans of all local governments, and recommendations for infrastructure and improvements to support the facilities. t- . r. 3. Plans for use and location of relocatable facilities, leased facilities, and charter schools 4. Plans for multitrack scheduling, grade level organization, block scheduling, or other alternatives that reduce the need for additional permanent student stations 5. Information concerning average class size and utilization rate by grade level if the tentative district facilities work program is implemented 6. 'The number and percentage of students planned to be educated in relocatable facilities during each year of the plan 7, Plans for closure of any school, plans for disposition of facilities, and anticipated revenues. 8. Projects to be funded from CO&DS in priority order on project priority list c. The projected cost for each project, as compared to'state average costs d. A schedule of estimated capital outlay revenues from each source e. A schedule of projects which will be funded from currents revenues projected f A schedule of options for generation of additional revenues for projects not funded in the work program. OEF Transition To New Law, Development of Online System for District Facilities Work Program Work Program to be integrated with; FISH , Survey Development of Online System for Completing Educational Plant Survey 2002-2003 Work Program will be submitted using the existing Excel Spreadsheet Data form 2002-03 will be used as baseline data and will be input by OEF staff Training of District Staff will be provided for use of Online System. D.WaidptifedtSchool Pluudnj Pieunudon nigh DCA j 5 = BOARD OF COUNTY COMMISSIONERS PINELLAS COUNTY, FLORIDA 4 , 315 COURT STREET CLE:ARWATER, FLORIDA 33756 COMMISSIONERS: BARBARA SHEEN TODD - CHAIRMAN KAREN WILLIAMS SEt:L - VICE= CHAIRMAN CALVIN D. HARRIS SUSAN LATVALA JOHN MORRONI ROBERT S. STEWART KENNETH T. WELCH September 9, 2002 Ms. Cyndi Tarapani City of Clearwater P.O. Box 4748 Clearwater, FL 33758-4748- Dear Cyndi, U i SEP 1 2 PtAht- As the result of the passage of the Senate Bill 1906, the Board. of County Commissioners (BCC) is required to establish. a process for cooperation with the School Board. The municipalities with a school in their jurisdiction are also required to establish a process. Though it is not required, it would be preferable to have one agreement defining the process between the County, the affected municipalities, and the School System. The 1906 Committee has been established with that intent in mind. The Committee is chaired by County Commissioner Susan Latvala and includes elected officials fi•om the twelve jurisdictions with schools in our County. The Committee also includes two School Board members. To assist that Committee in its work, there is the need to have a professional staff group to meet with the 1906 Committee. It is the purpose of this letter to request that you be the person from your jurisdiction to work with us in this capacity. We recognize that the process will involve several disciplines or functions from each jurisdiction. Therefore, if you feel there is another person who should also be involved, please let us know who that would be. Although our department is providing the staff support for this effort, we are doing that knowing this will be a joint venture among all the participants. The 1906 Committee has set a schedule of meeting on the morning; of the first Wednesday of each month. Once we have the professional group confirmed, I will send you the list so you'll know who is involved. Sincerely, 2 or Brian K. Smith,, Director Pinellas County Planning; Department DEPARTMENT OF PLANNING PLEASE ADDRESS REPLY TO: 316 Court Street LOCATION: 14 South Fort Harrlaon Avenue, Suite 2000, Clearwater, Florida 337613 Clearwater, FL 33756 TELEPHONE: (727) 464.4751 FAX: (727) 464-416 "Plnellas County Is an Equal Opportunity Employer" • Member-Pinellas Partnership for a Drug Free Workplace L J printed on recycled paper