01/03/1995
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ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING
Tuesday, Ja~uary 3, 1995 ~ Chambers
following eRA which begins at 9:00 A.M. but no later than 10 A.M.
Welcome. We are glad to have you jotn us. If you wish to speak please wait to be recognized, then
state your ~ and address. Persons speaking before the City Commission shall be limited to 3
minutes. No person shall speak more than once on the same subject unless granted permission by the
City Commission. ANY PERSON WITH A DISABILITY REo.UIRING REASONABLE ACCOMMODATION
IN ORDER TO PARTICIPATE IN THIS MEETING, SHOULD CALL 813/462-6684.
1 . Pledge of Allegiance
2. Invocation
3. Service Awards
1. Mayor.
2. William C. Baker, Assistant City Manager.
3. Employee of the Month - 12/94 - Joe Lain,
Marine Department.
Convene as Pension Trustees - 9:32 a.m.
Reconvene as Commission ~ 9:33 a.m.
4. Approval of Minutes - Regular Meeting
. 11/29/94
4. Approved as corrected by City Clerk.
5..- PRESENTATIONS- A Government Finance Officer's Association award for financial reporting
achievement was presented to Finance Director Margaret Simmons.
6. - Citizens to be heard ra items not on the Agenda - None.
CITY MANAGER REPORTS
CONSENT AGENDA (Items #7-16) - Approved 85 submitted.
The following items require no formal public hearing and are subject to being approved in a single
motion. However, any City Commissioner or the City Manager may remove an item from the Consent
Agend'a to allow discussion and voting on the item individually.
7. Lease of property owned by Albert & Linda
Guy located at 1000 Vine Avenue, Jurgen's
Addition to Clearwater, Blk E, part of Lot
10, for a 9 month period, with 2 one-year
term options, to be used for the CRT North
Greenwood Neighborhood Office, for
$3,600 (CRT) ,
B. Fire Supplemental Pension Plan Trustees -
. reappoint Robert Lockwood (FO)
9. Purchase an EMS Rescue Unit from
Saulsbury Fire Equipment, Inc., Tully, NY.
for $62,480 (FO)
, 1/3/95
1
10.
Joint Project Agreement with Pinel/as
County to relocate natural gas mains during
improvements to Wyatt Street Target Area
Phase II-B, at an est. labor cost of
$1 27,000 (GAS)
Purchase of various steel gas materials to:
Phillips Engineering Co., Clearwater, FL, at
an est. $46,606.46; The Avanti Co., Avon
Park, FL, at an est. $40,835.22; Allied
Corrosion, Marietta, GA. at an est.
$18,108.15;M.T. Deason Co..
'Birmingham, AL, at an est. $16.220.25, for
the period 1/4/95-1/3/96. for a total est.
$121,770.08 (GAS)
Police Supplemental Pension Plan Trustees - ,
reappoint Roy May (PO)
Ratify & Confirm amendment to Joint
Project Agreement with Pinellas County for
utility installation by roadway contractor for
Betty Lane Bridge Replacement at
Stevenson's Creek, increasing the cost by
$46,336.50, bringing the project cost to
the actual bid amount of $407,762.25 (EN)
Purchase of professional/computer
engineering services for the WPC Division.
from McKim & Creed Engineers, P.A.,
Clearwater, FL, for $48,500 (EN)
10' water main easement - part of Tract A,
Replat of Blk 0 of Suburb Beautiful (Pep
Boys){CA)
Water facilities installation & maintenance
on Island Estates - part of Sec. 5-29-15 in
Island Estates of Clearwater (Sun Watch,
Inc.)(CA)
16. Approved.
11.
12.
13.
14.
15.
16.
OTHER ITEMS ON CITY MANAGER REPORT
17. (Cont, from 11/29/94) Charter
Amendments
18. Beach Town Meeting Follow Up Discussion
- Parking Meter Fees, Fines & Times
19. Approval of Municipal Service & Public
Safety Complex Building Program
1 7. Direction given.
18. Direction given.
19. Approved Guaranteed Maximum Price of
$15,875,000to include a print shop and
storm proofing on administration and police
buildings. Gas-powered air conditioning to
be reviewed.
1/3/95
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20. CommunitY Relations Board - 2
appointments (eLK)
21. Historic Preservation Board - 1 appointment
(elK)
22. Parks & Recreation Board - 1 appointment
(eLK)
23. Other Pending Matters
20. Appointed Milton Rooks; Reappointed
Jonathan Wade.
21. Appointed Bernard Ferrell.
22. Reappointed Gary Giordano.
23. None.
CITY ATTORNEY REPORTS
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24. 'Other City Attorney Items
a) Discussion re proposed Ord. #5751-95-
re DDB - Amending Sec. 2.145 relating to
Freeholders' Referenda and Elections, to'
remove City Clerk as the election supervisor
and specify the board use an independent
firm
b) Claim for severance pay of Milton A.
Galbraith~ Jr.
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25. City Manager Verbal Reports
a) Request from NAACP to approve closure
of Cleveland Street for Mart;n Luther King
parade
b} East Advanced Pollution Control Facility
South Interceptor Pipe Rehabilitation
Project-Phase II
c) Removal of Raised Island located at
Pierce Street and City Hall driveway
,~ro5 3
24. a) Continued for 30 days.
b) Majority agreement no payment to be
made; no pre-trial mediation desired.
Date for Attorney Client session re Scientology to
be established 1/5/95
Attorney Client session re Patrick Media
scheduled for 1117/95 at 11 :00 a.m.
Attorney Client session re Amza Abdullaj
scheduled for 1/30/95 at 11 :00 a.m.
Attorney Client session re Walter Bryan
scheduled for 2/2195 at 5:00 p.m.
25. al Approved.
b) Information accepted.
cl Report given.
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Sign to recongnlze resident Herb Brown,
President of Rotary International to be placed at
Clearwater's entrance.
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Emergency Management now under direction of
Fire Department.
26. Commission Discussion Items
a) Sign Designation to Clearwater
b) Neighborhood Advisory Committee
c) Presentation - Video promoting
Clearwater Beach - Bob Gardeski
26. al Signs directing .tourists to Clearwater
Beach to be'designed. Destination highway
signs noting Clearwater to be pursued.
b) Ordinance re NAC to be brought forward.
c) Agreed to provide $2,400 for tr~de show
registration and booth to market film about
Clearwater Beach. Funds approved as loan
to be paid back if film is sold and lor
syndicated
27.' Barfield noted a letter from a Narthwood
Estate resident re distribution of a free
newspaper.
Berfield referred to a request to keep the
Bucs in Tampa. Letters of support were
sent.
Thomas congratulated staff for GTE
telecommunication audit that netted the
City $415,000.
Thomas referred to road construction
problems in the Glenwood Subdivision
noting his appreciation to the City Engineer
for addressing the issue.
Thomas stated his opposition to a proposal
for a homeless shelter Downtown.
Thomas requested a review of procedures
for dealing with vagrants. He wants to
avoid the Post Office closing its lobby at
night due to vagrancy problems.
DeeQan thanked a citizen for complimenting
the work of a City crew.
Daanan questioned the City's response ra
the Comedy Hall of Fame. A response to
their letter of intent was sent.
Deenan questioned the status of the rewrite
of the scope of work for David Cardwell.
The City Attorney reported she expected to
receive something this week.
Garvev reques.ted the status of the visual
preference survey. Peter Gozza reported
meetings have been scheduled and time
slots stfc:eduled on Vision Cable g.
Deanan questloned a newspaper article that
noted the contract with GFS would be
discussed today. Ms Alee reported It has,
been agendaed for 01105/95.
. 27. Other Commission Action
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1/3/95 .
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Adjournment.
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'Garvev noted the Clearwater Jazz Holiday
request for a ,larger contribution next year.
Agendaed for 01/17/95.
Barfield distributed an article regarding
Wester Reserve's'plans to occupy'space in
Park Place
Garvev noted a Japanese student who
stayed at the'Mayor's home in 1982, now
works for Tokyo's largest travel agency
whic,h now offers four package tours
combining Orlando with Clearwater. Beach
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~o: Mayor Rita Garvey
COPZESI
BettyJ. Blunt, confidential Clerk ~eceptionist
city Commissioners, Betty Deptula, Cyndie Goudeau
PROKs
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SUBJECT: Presentation at the January 3, 1995 city commission
Meeting
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DATB:
January 3, 1995
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The following presentation will be made at the January '3, 1995
city commission meeting.
SERVICE AWARDS
Employ.. of the Month for December, 1"4 ill Jo. Lain, Marine
Department.
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AWARDS
The Government Finance Officers Association of the united state.
an4 canada Avard of Financial Reporting Achievement prellente4 to
'Margaret Simmons, Finance Director
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ClearWater City CoII1II1ission
Agenda Cover Memorandum
Item #I
Meeting Dato:
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1.3.95
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Lease property at 1000 Vine Avenue for Community Response Team, North Greenwood
Neighborhood Office.
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. SUBJECT:
RECOMMENDATION/MOTION:
Approve a nine month lease ($3,600.00) with two one-year term options with
Albert L and Linda M. Guy for property at 1000 vine Avenue, legally described
as East 51.2 feet of Lot 10, Block E, Jurgen's Addition to Clearwater 53296
Subdivision.
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
In its meeting of August 4, 1994, the City commission approved the funding
request for the Community Response Team, North Greenwood Neighborhood satellite
office.
Staff negotiated with Albert L. and Linda M. Guy resulting in the proposed
lease agreement. This property is centrally located within the boundaries set
in the Community Development Block Grant (COBG) program.
On November 29, 1994, the Commission approved the appropriation of $50,000
prior year retained earnings of the General Fund to provide matching funds
. support. the Code Enforcement program in the North Greenwood Neighborhood.
amendment will be reflected in the first quarter b~dget review providing
funding for this lease agreement.
of
to
This
Reviewd by:
Legll
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
Originating Dept:
Costs:
$3,600.
Total
Commission Action:
o Approved
o Approved w/condltlons
o Denied
o Continued to:
Approprifttion Code:
'81-99488-544300'554-000
Attachments:
Lease Agreement between City
and Albert L. and Linda M.
Guy
o None
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Current Fiscal Yr.
Submitte<i by:
~7iI
Ci ~yA"I!'Igtl' .
~ Printed on r.cyclDd paper
Advertised:
Data:
~, Paper:
~ Not Requl red
Affected Parties
o Notified
o Not Rcqulred
Funding Source:
o Capitol Imp.
o Operating
ti:l Other soeclol Program
c ,OJ.
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" .
LEASE AGREEMENT
THIS LEASE, made this
"Effective Date"), between ALBERT
and CITY OF CLEARWATER, FLORIDA,
"Lessee".
day of 1994, {the
L. GUY and LINDA M. GUY, as "Lessor",
a Florida Municipal Corporation, as
. WIT N E SSE T H:
ARTICLE I - LEASED PREMISES
1.01 Lessor does hereby lease to Lessee those certain premises
consisting of approximately 500 square feet ("Leased Square Feet") of
office space which represents 1000 Vine Street, Clearwater, Florida.
,
1.02 A sketch of the Office Premises together with a floor;
plan is attached hereto as Exhibit "A".
1.03 This lease is subject to the terms, covenants and
conditions herein set forth and the Lessee and the Lessor each covenant
as a material part of the consideration for this Lease to keep and
perform each and all of said terms, covenants and conditions.
ARTICLE II - USE OF PREMISES
2.01 Lessee covenants that the Office Premises during
continuance of this Lease shall be used only for general office
purposes, and for no' other purpose or purposes, without the written
consent of the Lessor, which may be granted or withheld in Lessor's sole
discretion. Lessee affirmatively covenants to operate the Office
Premises for such purposes during the entire term of this lease and to
operate its business pursuant to the highest reasonable standards of its
business category. Lessee will conduct such business in a lawful manner
and in good faith. It is expressly understood that Lessee shall have
the exclusive right in the Office Building to conduct the uses set forth
in this Section 2. Lessee represents that the proposed use is permitted
by all applicable zoning laws. In the event of a zoning violation by
Lessee, Lessor shall have the right to terminate the Lease by notice in
writing and Lessee shall hold Lessor harmless and reimburse Lessor for
any expenses, liability or fine resulting f=om any use which violates
such zoning laws.
ARTICLE III - TERM AND COMMENCEMENT
3.01 The term of ,this lease shall be for NINE MONTHS
commencing on January 6, 1995 and ending on September 30, 1995 ~ith two
one year term options unless terminated as provided herein,
ARTICLE IV - RENT
4.01 Lessee covenants that it will, without deduction, demand,
or setoff pay to Lessor for the use of the Office Premises during the
term hereof the total rent of THREE THOUSAND SIX HUNDRED AND ---NO/100--
Page 1 of 16
-DOLLARS ($3,600.00), payable in equal monthly installments of $400.00
Base Rent. Lessee is exempt from the obligation to pay State Sales
Taxes under Section 212.08(6), Florida Statutes, and as such, no Sales
Taxes shall be due from or payable by Lessee in connection with this
Lease. The Rent shall be paid monthly in advance on the first day of
each month, and a like sum on or before the first day of each and every
successive calendar month thereafter during the term hereof. The first
and la.st month's Base Rent shall be due and payable on the Lease
Commencement Date.
ARTICLE V - LATE PAYMENT CHARGE
5.01 In addition to Lessor's remedies under the terms of this
Lease, upon Lessee's failure to pay the Base Rent or to make any other
payments required to be made by Lessee hereunder within ten (10) days
after the date, Lessor reserves the right to charge a late payment
charge for handling of $25.00 (Twenty-five Dollars) plus one and one-
half percent '(1-1/2%) of the outstanding balance due for each month or
portion thereof. In no event shall the amount of such interest and late
charge be in excess of any usury laws, either Federal or State.
ARTICLE VI - RENEWAL
6.01 Provided that Lessee shall not be in default under this
Lease, Lessee shall have the option to renew this Lease for two
additional terms of twelve months each ("Renewal Term") under the same
terms and conditions provided herein.
ARTICLE VII - UTILITIES
7.01 The rent to be paid by Lessee provided in Section 4.01
includes utilities for water, sewer, and stormwater. Lessee shall pay
electricity and heating, ventilation and air conditioning, and
janitorial services for the Office Premises. Further, Lessee shall
contract for, and pay, all other charges measured by consumption or use
for the Office Premises, including but not limited to telephone and
security systems.
ARTICLE VIII - MAINTENANCE AND REPAIRS
8.01 By entry hereunder Lessee accepts the Office Premises as
being in good sanitary, orderly condition and repair. Lessor shall also
be responsible for maintaining and repairing the structural portions of
the office Building including foundation, exterior and demised walls and
roof. Lessor shall not be required to commence any such repair until
notice shall be received from Lessee specifying the nature of the needed
repair. Lessor shall not be required to make any such repairs where
same are caused by any act, or omission of Lessee, and sub-tenant, or
concessionaire of Lessee, or any of their respective officers,
employees, agents, customers, invitees,. or contractors, except for
ordinary wear and tear. Lessor shall maintain exterior grounds.
8.02
Lessee agrees, at Lessee's expense to maintain and repair
Page 2 of 16
. ..'
all non-structural portions of the 1nterior of the Office Premises in
good condition, damage occasioned from fire or other casualty excepted,
including but not limited to the exierior and interior portions of all
doors, door hardware and operators, windows, plate glass, all plumbing
and sewage facilities within the Office Premises, fixtures, electrical
equipment, interior walls, floors, ceilings, and all interior building
appliances and similar equipment. Lessee shall, upon the expiration or'
any earlier termination of the term hereof, surrender the Office
Premises to Lessor in the same condition as when received, ordinary wear
and tear, fire and other casualty excepted.
8.03 It is specifically understood and agreed that Lessor has
no obligation and has made no promises to alter, remodel, improve,
repair, decorate or paint the Office Premises or any part thereof and
that no representations respecting the condition of the office Premises
or the Office Building of which the Office' Premises are a part have been
made by Lessor to Lessee.
ARTICLE IX - USES PROHIBITED: RULES AND REGULATIONS
9.01 After initial occupancy Lessee shall not do or permit
anything to be done in or about the Office Premises nor bring or keep
anything .therein which will in any way increase the existing rate of or
affect any fire or other insurance upon the building of any of its
contents, or cause a cancellation of any insurance policy covering said
building or any part thereof or any of its contents. In the event the
specific use of the Office Premises shall change and such change shall
result in an increase in'said insurance policies, Lessor may elect to
collect the increased cost of insurance from Lessee as additional rent
rather than treat this as a default under the terms of this Lease.
Lessee may not use or allow the Office Premises to be used for any
improper, immoral, unlawful or objectionable purposes, nor shall Lessee
cause, maintain or permit any nuisance in, or about the Office Premises.
Lessee' shall not commit or suffer to be committed any waste in or upon
the Office Premises or the building containing the office Premises, if
such waste could reasonably be deemed to be within the authority of the
Lessee to control.
9.02 Lessee shall faithfully observe and comply with the rules
and regulations of Lessor in force and effect during the term thereof
and all reasonable modifications of and additions thereto as may be
mutually agreed between the parties in writing. Lessee's failure to
comply with any rule or regulation as described herein or to which the
parties may have agreed shall constitute a breach of the term of this
Lease.
ARTICLE X - COMPLIANCE WITH LAW
10.01 Lessee shall not use the Office Premises or Building to
permit anything to be done in or about the same which will be any way
conflict with any law, statute, ordinance or governmental rule or
regulation now in force or which may hereafter be enacted or
promulgated. Lessee shall at its sole cost and expense promptly comply
Page 3 of'16
with all laws, statutes, ordinances and governmental rules, regulations
and requirements of any board of fire underwriters or other similar body
now or hereafter constituted regarding occupancy of the Office Premises,
excluding structural changes not related to or affected by Lessee's
improvements or acts.
ARTICLE XI - LEASEHOLD IMPROVEMENTS
11.01 Lessee shall not make ariy changes or alterations in or to
the Office Premises without the written consent of the Lessor, which
consent shall not be unreasonably withheld. All alterations, additions,
improvements, including without limitation, floor and wall coverings,
lighting, heating, ventilating and air conditioning equipment, and
fixtures (collectively referred to herein as "Leasehold Improvements"),
which may be made or installed by either of the parties hereto upon the
Office Premises and wh~ch in any manner are attached to the floors,
walls, or ceilings, except millwork, decorative lighting, and including,
but not limited to, trade fixtures if Lessee is not in default and
promptly restores any damage caused by the removal, shall become the
property of the Lessor upon installation, unless the parties shall elect
otherwise, which election shall be made by the parties in writing prior
to such installation. Any Leasehold Improvements made by Lessee without
obtaining the written consent of Lessor to remove same upon expiration
or other termination of this Lease, shall remain upon and be surrendered
with the Office Premises as a part thereof and shall be unencumbered by
liens, security interest or otherwise. Lessee may remove all its
personal property not attached to the Office Premises and removable
without injury to or defacement of the office Premises provided all
rents are paid in full and Lessee is not otherwise in default under this
Lease and further provided that any damage to the Office Premises of the
Office Building resulting from such removal shall be simultaneously
repaired at Lessee's expense. Lessee agrees that all of Lessee's
personal property in the Office Premises shall be at Lessee's sole risk
and/or those claiming under the Lessee.
11.02 All Leasehold Improvements and trade fixtures installed
in the Office Premises by Lessee shall consist of new or completely
reconditioned material installed in a workmanlike manner and in
compliance with all applicable laws and regulations and shall be
performed only by contractors or subcontractors who have complied with
the Lessor's insurance standards. Any contractor or person selected by
Lessee to make such improvements must first be approved of in writing by
the Lessor, which Lessor will not unreasonably withhold. Said work
shall be at Lessee's sole risk and expense and Lessee shall promptly pay
all laborers, contractors and materialmen performing such work and
furnishing material therefore for Lessee. Lessee agrees to indemnify
and save harmless Lessor for all expense, liens, claims, or damages to
,either persons or property, including, without limitation, the Office
Premises, stemming in any manner from such work. If any lien be filed
by virtue of Lessee's work, Lessee shall cause the same to be discharged
or bonded off of record within fifteen (15) days after written
notification of the existence of said Lien. If Lessee fails, then
Lessor may/ at Lessor's option, cause such discharge and shall reimburse
Page 4 of 16
Lessor all its costs and expenses expended thereon upon billing for
same, including attorney's fees.
ARTICLE XII - ABANDONMENT
12.01 Lessee shall not desert or abandon the Office Premises at
any time during the term, and if Lessee shall abandon, desert or
surrender said Office Premises, or be dispossessed by process of law, or
otherwise, any personal property belonging to Lessee and left on the
Office Premises or the building in which the Office Premises is located
shall be deemed to be abandoned at the option of the Lessor.
ARTICLE XIII - LIENS
13.01 Lessee shall keep the Office Premises and the property in
which the Office Premises are situated free from any liens arising out
of any work performed, materials, furnished or obligations incurred by
Lessee. Lessee covenants to hold Lessor or any successor in interest
harmless from any such liens. In the event Lessee desires to contest
any such lien, Lessee shall immediately notify Lessor of such lien and
shall, at the option. of the Lessor, transfer said lien to the security
of a bond posted or obtained by Lessee.
ARTICLE XIV - INDEMNIFICATION OF LESSOR
'" 14.01 Lessee agrees to indemnify and save Lessor harmless from
and defend Lessor against any and all claims or liability for any injury
or damage to any person or property whatsoever (1) occurring in, on or
about any facilities including, without prejudice to the generality of
the term "facilitiesU; elevators, .stairways, passageways, hallways or
parking areas, when such injury or damage is caused in part or in whole
by the act, neglect, fault. of or omission of any duty with respect to
the same by Lessee, its agents, servants, employees, or invitees, and
which is not covered or contributed to or by the Lessor, its agents,
servants, employees or invitees; however, nothing herein shall
constitute a waiver of any of the rights or defenses available to the
Lessee as a Florida municipality under Section 768.28, Florida Statutes,
the "Sovereign Immunity Waiver Statute".
14.02 Lessor shall not be liable for any damage or injury by
water, which may be sustained by Lessee or any other person or, for any
other damage or injury resulting from carelessness, negligence, or
improper conduct on the part of any other Lessees, their agents,
employees or invitees, or by reason of the breakage, leakage, or
obstruction of the water, sewer or soil pipes, roof leaks, flooding, or
other leakage in or about the Office Premises or the building in which
the Office Premises is located, except for the negligence of Lessor.
ARTICLE XV - INSURANCE
15.01 Lessee shall, throughout the Lease Term, purchase and
maintain at Lessee's expense, public liability insurance or provide
through self-funding, such coverage equal to the maximum limits of
liability provided for in Section 768.28, Florida Statutes, plus any
excess liability insurance coverage that may be purchased by Lessee,
Page 5 of 16
insuring Lessee against any liability based on the negligence of Lessee
or any of the Lessee's employees which arises out of Lessee's use of the
Office Premises.
15.02 Lessee shall, through the Lease Tenn, purchase and
maintain at Lessee's expense plate glass insurance or provide through
selfMfunding such coverage in an amount sufficient to cover Lessee's
obligations to repair and replace all plate glass in the Office
Premises.
15.03 Lessor hereby releases Lessee and Lessee hereby releases
Lessor from any and all claims and demands for loss, damages, expense or
injury to the Office Premises which is caused by or results from perils,
events, or happenings which are the subject of the insurance carried by
the respective parties hereto and which insurance is underwritten by a
company duly licensed to engage in a commercial business in the State of
Florida and whose coverage is in; force at the time of such loss to the
extent of insurance proceeds actually received by the respective parties
from such insurance coverage. Each party shall pay any additional
premium required of its own insurer for waiver of subrogation rights
under this Section.
15.04 Lessee shall have the right to provide such insurance
coverage pursuant to blanket policies which expressly afford coverage to
the Office Premises and to Lessee. If insurance coverage is obtained by
Lessee, Lessee shall obtain a written obligation on the part of any such
insurance company to notify Lessor in writing of any delinquency in
premium payments and at least 30 days prior thereto of any cancellation
or amendment to such policy.
15.05 Any policies of insurance provided for herein to be
carried by Lessee shall be issued by insurance companies reasonably
acceptable to Lessor and licensed to do business by the State of Florida
and its insurance regulatory bodies, provided, however, Lessee may self-
fund any risk provided for in this ARTICLE XV - INSURANCE in lieu of
purchasing insurance coverage therefor. If insurance is purchased by
Lessee, the original policies or a certificate thereof, together with
the evidence of payment therefor, shall be delivered to Lessor on or
before the Lessee has taken possession of the Office Premises and
annually thereafter so long as insurance coverage is purchased by
Lessee.
ARTICLE XVI - SALES AND RENTAL TAX: TAXES ON LEASEHOLD
16.01 Lessee agrees to pay Lessor any and all sales, use or
rental taxes, imposed by any governmental agency with respect to all
rents, and sums due pursuant to all payments of monies required under
this Lease, unless exempt by law. Lessee shall pay all municipal,
county and state taxes assessed during the tenn of this Lease against
any leasehold interest or personal property of any kind, owned by or
placed in, upon or about the Office Premises by Lessee, unless exempt by
law. Lessee shall pay for all license fees, occupational taxes and
other governmental charges assessed by reason of Lessee's use, or
occupancy. taxes and any other taxes arising out of the operation of
Page 6 of 16
Lessee's business or Occupancy of the Office Premises, unless exempt by
law, except for Federal income, gift or inheritance tax.
ARTICLE XVII - ENTRY BY LESSOR
17.01 Lessor, upon prior notice to Lessee, except in the' event
of an emergency, reserves and shall at reasonable times and in a
reasonable manner have the right to enter the Office Premises to inspect
the same, to supply janitorial and any other service to be provided by
Lessor to Lessee hereunder, to submit the Office Premises during
business hours or other reasonable times to prospective Lessees, (but
only during the last 180 days of the term with respect to prospective
Lessees of the Office Premises), and to alter, improve or repair the
Office Premises and any repairs to any portion of the building of which
the Office Premises are a part and which Lessor in good faith determines
are necessary, at Lessor's cost, without abatement of rent, and may for
that purpose erect scaffolding and other necessary structures where
reasonably required by the character of the work to be performed, always
providing that an entrance to the Office Premises shall not be blocked
thereby, and further providing that the business of Lessee shall not be
interfered with unreasonably. Lessee hereby waives any claim 'for
damages for any injury or inconvenience to or interference with Lessee's
business, any loss of occupancy or quiet enjoyment of the Office
Premises, . and any other loss occasioned thereby. For each of the
aforementioned purposes, Lessor shall at all times have and retain a key
with which to unlock all of the doors in, upon and about the Office
Premises and areas of storage of Lessee's confidential correspondence,
but not the confidential correspondence. ' Lessor shall have the right to
use any and all lawful means which Lessor may deem proper to open said
doors in an emergency, in order to obtain entry to the Office Premises,
and any entry to the Office Premises obtained by Lessor by any of said
lawful means shall not under any circumstances be construed or deemed to
be a forcible or unlawful entry into, or a detainer of, the Office
Premises or an eviction of Lessee from the Office Premises or any
portion thereof.
ARTICLE XVIII - DEFAULT BY LESSEE
18.01 Upon the happening of anyone or more of the following
events ("Events of Default") :
A. Lessee's default in the payment of any rental or other sums due
for a period of Ten (10) days after the due date;
B. Lessee's continued default with respect to any other covenant of
this Lease for a period of fifteen (15) days after delivery of written
notice df such default to Lessee by Lessor, provided that if such
default reasonably requires more than fifteen (15) days to cure, there
shall be no Event of Default if Lessee has commenced correcting action
within the 15-day period and is diligently prosecuting such action;
C. There shall be filed by or against Lessee (except if it is an
involuntary petition, Lessee shall have 30 days to cure said petition)
Page 7 of 16
in any curt pursuant to any statute either of the United States or of
any state, a petition in bankruptcy or insolvency or for reorganization
or arrangement, or for the appointment of a receiver or trustee of all
or a portion of Lessee's property, or if Lessee makes an assignment for
the benefit of creditors or, if there is an assignment by operation of
law, or if any execution, seizure or attachment shall be levied upon any
of the Lessee's property of the Office Premises are taken or occupied or
attempted to be taken or occupied by someone other than Lessee, except
for condemnation or with Lessor's consentj
D. Lessee's vacating or abandoning the Office premisesj
Lessor, at its option, may exercise anyone or more of the following
remedies which shall be cumulative:
(1) Re-enter and take posses~ion of the Office Premises and
remove Lessee and its effects, by force if necessary and, without
obligation to do so, relet or attempt to relet the Office Premises on
behalf of Lessee, at such rent and under such terms and conditions as
Lessor may deem best under the circumstances for the purpose of reducing
Lessee's liability, and Lessor shall not be responsible to Lessee for
any damages in connection thereof, nor shall Lessor be deemed to have
thereby accepted a surrender of the Office Premises, and Lessee shall
remain liable for all rents and additional rents due under this lease
and for all damages suffered by Lessor because of Lessee's breach of any
of the covenants of this Lease. Said damages shall include, but not be
limited to,
charges for removal and storage of Lessee's property, remodeling and
repairs, leasing, commissions and legal fees. At any time during
repossession and reletting pursuant to this subsection, Lessor may, by
delivering written notice to Lessee, elect to exercise its option under
the following subsection to accept a surrender of the Office Premises,
terminate and cancel this Lease, and retake possession and occupancy of
the Office Premises.
(2) Declare this lease to be terminated, whereupon the term
hereby granted and all right, title and interest of Lessee in the Office
Premises shall end and Lessor may re-enter upon and take possession of
the Office Premises. Such termination shall be without prejudice to
Lessor's right to collect from Lessee any rental or additional rental
which has accrued prior to such termination together with all damages,
including, but not limited to, the damages specified in Subsection
19.01(0) (1) above.
(3) Accelerate all rentals due and to become due during the
remainder of the ter~ of this Lease, in which event all such rentals
shall become immediately due and payable, provided that payment thereof
shall not constitute a penalty or liquidated damages but shall merely
constitute payment of advance rent. The acceptance of any such payment
by Lessor shall not constitute a waiver of any claim for damages as
described above and Subsection 20.01(D) above.
(4) As agent of Lessee, Lessor may do whatever Lessee is
Page 8 of 16
.f1'.
., ~ .,'
.~...~ .
obligated to do under this Lease, and may enter the Office Premises for
such purpose, without being liable for damages, therefore, and Lessee
agrees to reimburse Lessor immediately on demand for any expenses which
Lessor may incur in this enforcing compliance with this Lease, and the
amount thereof shall bear interest at the highest contract rate
permitted by Florida law until paid.
(5) Exercise any and all other rights and privileges that Lessor
may have under the laws of the State of Florida and/or the United States
of America.
ARTICLE XIX - RIGHT TO CURE DEFAULTS
19.01 If Lessee, after reasonable notice, shall fail to make
repairs, maintain public liability insurance, comply with all laws and
ordinances, and regulations, or perform any other obligation in
accordance with this Lease, Lessor shall have the right to perform such
work; including the' right to enter on the Office Premises, or make such
payments on behalf of Lessee, and Lessee agrees to reimburse Lessor
promptly upon demand, together with interest at the rate of 1-1/2% per
month.
~ICLE XX - DEFAULT BY LESSOR
20.01 This Lease shall be subject to termination by Lessee in the
event of anyone or more of the following events:
A. .Material default by Lessor in the performance of any of the
terms, covenants or conditions of this Lease, and in the failure of the
Lessor to remedy, or undertake to remedy, to Lessee's satisfaction, such
default for a period of thirty (30) days after receipt of notice from
Lessee to remedy same.
B. Lessee determines that the Office Premises are so extensively
damaged by some casualty that it is impractical or inequitable to repair
such Office Premises.
20.02 In the event of any default by Lessor as described in
Subsection 19.01 above, Lessee, at its option, may exercise anyone or
more of the following remedies which shall be cumulative:
A. Deliver to Lessor written notice of Lessee's intent to terminate
this Lease and vacate the Office Premises thirty (30) days following
delivery of such notice to Lessor as provided in Article XXIX, Section
29.01 hereof. All rents and other fees due to Lessor through date of
termination and vacation shall be paid by Lessee. All rents or other
fees prepaid by Lessor beyond date of termination and vacation shall be
reimbursed to Lessee by Lessor without prejudice or offset.
B. As agent for Lessor, Lessee may do whatever Lessor is obligated
to do under this Lease without being liable for any damages whatsoever
caused by Lessor's default, or any expense whatsoever as may be required
,to remedy such default, and Lessor agrees to reimburse Lessee
Page 9 of 16
~ . c .,
, .
, '
immediately upon demand, for any expenses Lessee may incur in thus
enforcing compliance with this Lease, including attorneys' fees, and the
amount thereof shall bear interest at the highest contract rate
permi~ted by Florida law until paid.
C. Proceed in law or in equity to enforce the terms, provisions and
covenants of this Lease, whereupon Lessor shall pay all expenses, costs
and 'fees, including attorneys' fees incurred by Lessee in this enforcing
compliance with the Lease should Lessee prevail.
ARTICLE XXI - CASUALTY
21.01 If the Office Building on the site on which the Office
Premises is located are substantially damaged by fire or any other
cause, Lessor shall, within 30 days after ~he occurrence of such damage~
notify Lessee of Lessor election to repair or rebuild the damaged
. buildings at Lessor's expense or to terminate this and all other leases
whether or not the Office Premises are directly effected by said damage.
For the purpose of this Lease, "substantially damaged" shall mean
damaged to such an extent that the good faith estimated cost to repair
or rebuild the damage exceeds one-quarter (25%) of the then estimated
cost of replacing all buildings on said site. If such buildings are not
subst~ntially damaged as herein defined, it shall be the duty of the
Lessor to use its best efforts to substantially complete such repairs or
rebuilding within 180 days following receipt of the insurance proceeds.
should Lessee determine the Office Premises have suffered casualty
damage to an extent as to require Lessee to reduce or terminate its
customary business services, notwith-standing the threshold definition
of "substantially damaged" as heretofore defined, Lessee shall have the
option of .terminating this Lease under Article XX, subsection 20.01 (B)
above.
21.02 Should Lessor, with the mutual consent of Lessee, which will
not be unreasonably upheld, proceed to repair or rebuild the Office
Premises, and fail to complete said repairing or rebuilding within said
180 day period for reasons beyond its control, Lessee's sole remedy
shall be the option to terminate this Lease and all further liability
under its provisions provided that Lessee's notice of election to
terminate is given within 60 days following the expiration of said 180-
day period and further provided that Lessee totally vacates the Office
Premises on or before the expiration in the said 60-day period. All
obligations of Lessee covered by insurance proceeds as specified in
Section 23.05 under. this Lease shall accrue through the date of such
vacation.
21.03 In the event Lessor is required or elects to repair or
rebuild under this Section, Lessor shall have unlimited access to the
Office Premises and all common areas in the Office Building for such
time, at such time, as may be reasonably required to efficiently and
expeditiously complete any such required, or non-required, repairs or
rebuilding,.
21.04
In no event shall this Paragraph obligate the Lessor to
Page 10 of. 16
, ,
incur in effecting any such required repair or rebuilding, a cost
greater than the original cost of the building, including Lessor's cost
in completing all suites for lease within the buildings, or the amount
of such insurance coverage as may be provided with respect to the
damage, whichever is greater.
2~.05 Notwithstanding anything to the contrary, it is further
agreed with respect to this Section that Lessor shall carry, at the
expense of and for the benefit of the tenants of the Office Building,
rental interruption insurance and the proceeds, if any, of such
insurance received by Lessor shall satisfy the rental obligations of
Lessee during the period that the Premises or any part thereof shall be
untenantable. It is agreed that any Lessee expense for premiums to
provide rental interruption insurance described herein is included in
.the Base Rent. Lessee shall have no obligations during the period that
iLessee is not in occupancy of the Premises, except for the obligations
of Lessee that insurance proceeds, if any, covers.
,21.06 Notwithstanding the foregoing, in the event the hoider of
the first mortgage encumbrancing the buildings shall elect to use the
insurance proceeds payable as the result of a loss as set forth herein
to reduce the outstanding principal balance of said first mortgage,
despite Lessor's best efforts to persuade the first mortgage holder to
the contrary, then at Lessor's election, Lessor may choose not to
rebuild. In such event, Lessee may terminate this Lease and this shall
be its sole remedy her~under.
ARTICLE XXII - EMINENT DOMAIN. .
22.01 If all or any part of the property in which the Office
Premises are located shall be taken or appropriated by any public or
quasi-public authority under the power of eminent domain, subject to the
additional provisions of this Section, either party hereto shall have
the right, at its option, to terminate this Lease. In such event, Lessor
shall be entitled to any and all income, rent, award, or any interest
. therein whatsoever which may be paid or made in connection with such
public or quasi-public use or purpose, and Lessee shall have no claim
against Lessor for the value of any unexpired term of this Lease. If a
part of the Office Premises shall be so taken or appropriated and
neither party hereto shall elect to terminate this Lease, the rental
thereafter to be paid shall be equitably reduced. If any part of the
building other than the Office Premises shall be so taken or
appropriated, Lessor shall be entitled to the entire award, as above
provided. Before either party may terminate this Lease by reason of
taking or appropriation as above provided, such taking or appropriation
shall be of such an extent and nature as to substantially handicap,
impede or impair Lessee's use of the Office Building, such determination
to be in Lessor's reasonable judgment.
22.02 This Section shall not prohibit Lessee from making its own
claim in the condemnation proceedings for reimbursement or compensation
from the condemnor for moving expenses or other costs for leasehold
improvements owned by the Lessee (under paragraph 11.01) and the
Page 11 of 16
installation thereof incurred by it:
personal proporty owned by Lessee
condemnation.
due
and
to said
taken by
condemnation, or
reason of said
ARTICLE XXIII - SALE BY LESSOR
23.01 In the event of a sale or conveyance by Lessor of the
Building containing the Office Premises, the same shall operate to
release Lessor from any further liability upon any of the covenants or
conditions, expressed or implied, herein contained in favor of Lessee,
and in such event Lessee agrees to look solely to the responsibility of
the successor in interest of Lessor in and to this Lease. This Lease
shall not be affected by any such sale, and Lessee agrees to attorn to
the purchaser or grantee unless such sale occurs prior to occupancy by
Lessee in which case. Lessor shall remain liable to Lessee for the
performance of the Lessor's grantee until occupancy by the Lessee.
23.02 Notwithstanding anything to the contrary contained herein,
no sales or conveyance by Lessor as aforesaid shall release Lessor from
any future liability to Lessee hereunder unless and until this Lease is
assigned'to and assumed by such grantee.
23~03 The term "Lessor" as used in this Lease, means only the
owner for the time being of the land and buildings comprising the Office
Building so that, in the event of a sale or the Office Building, the
Lessor shall be and is hereby entirely relieved of all covenants and
obligations of the Lessor hereunder. Lessor shall have the right
without the requirement of prior consent to sell or otherwise convey all
or a portion of the Office Building and assign this lease to such
grantee.
ARTICLE XXIV - GOVERNING LAW
24.01 This Lease shall be construed and enforced according to the
laws of the State of Florida. Any litigation concerning this lease
shall be maintained only in pinellas County, Florida.
ARTICLE XXV - WAIVER
25.01 The waiver by the Lessor or the Lessee of any term, covenant
or condition herein contained shall not be deemed to be a waiver of such
term, covenant or condition or any subsequent breach of the same or any
other term, covenant or condition herein contained. The subsequent
acceptance of rent hereunder by Lessor shall not be deemed to be a
waiver of any preceding breach by Lessee of any term, covenant or
condition of this Lease, other than the failure of Lessee to pay the
particular rental so accepted, regardless of Lessor's knowledge of such
preceding breach at the time of acceptance of such rent.
ARTICLE XXVI - NOTICES
26.01 All notices and demands which mayor are required to be
given by either party to the other hereunder shall be in writing and
Page 12 of 16
aont certified moil or delivered by hand.
26.02 All such notices or demands by the Lessor to the Lessee
shall' be addrossed to or delivered to Attention: Lt. Jeff Kronschnabl,
Special Assistant to City Manager/Community Response Team, P. O. Box
4748, Clearwater, FL 34618-4748 or such other place as the Lessee shall
from time to time designate by notice in writing.
26.03 All notices, demands and sums due by the Lessee to the
Lessor shall be sent to the Lessor at 1689 Oak Place, Clearwater, FL
34615, or to such other person or place as the Lessor from time to time
designates ~n a notice to the Lessee.
ARTIC~E XXVII - SUBORDINATION AND MORTGAGE PROVISIONS
27 ~ 01 In the event any proceedings are brought for the foreclosure
of, or in the event of exercise of the power of sale under any mortgage
made by Lessor covering the Office Building, Lessee, at the sole option
of the purchaser upon any such foreclosure or sale shall attorn and
recognize such purchaser as the Lessor under this Lease, and upon the
purchaser'S written notice of its election of attornment, such
attornment shall be automatic and self-executing. Without limiting the
generality of the foregoing, Lessee within ten (10) days after request
by the successor in title to the Office Building' shall execute an
instrument, in form and content acceptable to such successor evidencing.
such attornment. This Lease shall be and hereby is subj ect and
subordinate to the lien of any mortgage and to all renewals,
modification, considerations and replacements thereof,-and to all liens
resulting from any other method of financing or refinancing, now or
hereafter in force against the land and/or buildings of which the Office
Premises are a part or against any buildings hereafter placed upon the
land of which the Office Premises are a part, and to all advances made
or hereafter to be made upon the security thereof. Upon request of
Lessor, Lessee will within ten (10) days after such request, evidence
the subordination pursuant to an instrument acceptable in form and
content to the Lessor. Provided Lessee is not in default, Lessor' 5
Duccessor shall honor Lessee's lease.
27.02 If the holder of any mortgage encumbering the Office
Building shall give notice to Lessee that it is the holder of said
mortgage and such notice included the address to which notices to such
mortgagee are to be sent, Lessee agrees to give to the said holder of
such mortgage notice simultaneously with any notice given to Lessor to
correct any default of Lessor and agrees that the said holder of such
mortgage shall have the right, within thirty (30)' days after receipt of
said notice, to commence correction of such default and diligently
prosecute completion thereof before Lessee may take any action under
this Lease by reason of such default.
ARTICLE XXIII - FORCE MAJEURE, FINANCING
RELEASE AND EXCULPATION
20.01
Anything in this lease to the contrary notwithstanding,
Page 13 of 16
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, .
Lessor shall not be deemed in default with respect to the performance of
any of the terms, covenants, and conditions in this lease to be
performed by it if any failure of its performance shall be due to any
strike, lockout, civil commotion, war, warlike operation, invasion,
rebellion, hostilities, military or usurped power, sabotage,
governmental regulations-or controls, inability to obtain any material
,or service, Act of God, or any other cause' whatever beyond the
reasonable control of L~ssor, and the time for performance by Lessor
shall.be extended by the period of delay resulting from or due to any of
said causes.
ARTICLE XXIX - REAL ESTATE AGENT
29.01 Any brokerage commission, leasing fees or other costs
payable to any licensed Real Estate Broker in connection with this Lease
are to be paid by Lessor.
ARTICLE xxx - AMENDMENT OF SITE PLAN: NO REPRESENTATIONS
30.01 Lessor reserves the right of any time; in its sole
discretion and without the approval of or prior notice to Lessee,' to
amend without limitation the Site Plan. Such amendment rights include
the right, at Lessor's sole discretion and without the approval of or
prior notice to Lessee, to add or change building perimeters, driveways,
change the number and location of parking spaces; and to make any other
changes or additions it desires in and about the Office Building.
Notwithstanding the foregoing or any other provision of this Lease,
Lessor will not reduce the number of parking spaces serving the Office
Building or Premises or impair access to and from the Premises to be
used in connection with the Premises without the' consent of Lessee,
which shall not be unreasonably withheld; the foregoing shall not create
any liability of Lessor for any change mandated by governmental
authorities having jurisdiction or other circumstances beyond Lessor's
control.
ARTICLE XXXI - DEFINED TERMS & MARGINAL HEADLINES
31.01 The words "Lessor'" and "Lessee/l as used herein shall include
the plural as well as the singular. Words used in the masculine gender
include the feminine and neuter. If there be more than one Lessee, the
obligations hereunder imposed upon Lessee shall be joint and several.
The marginal headings and titles to the paragraphs of this Lease are not
a part of this Lease and shall have no effect upon the construction or
interpretation of any part hereof.
ARTICLE XXXII - PLATS & RIDERS
32.01 Clauses, plats and riders, if any, signed and initialed by
Lessor and Lessee and endorsed on or affixed to this Lease are a part
hereof.
ARTICLE XXXIII - TIME
33.01 Time is of the essence of this Lease and each and all of its
provisions.
Page 14 of 16
ARTICLE XXXIV - SUCCESSORS & ASSIGNS
34.01 The covenants and conditions herein contained shall, subject
to the provisions as to assignments, apply to and bind the heirs"
successors, executors, administrators and assigns of the parties hereto.
ARTICLE XXXV - RECORDING
,
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, 35.01 This Lease may not be recorded without the prior written
consent of. the Lessor, which may be evidenced solely by a separate
executed consent to recording. Upon request of Lessor, Lessee shall
enter into a \\short-form" or memorandum of this Lease. Said documents
shall be in recordable form and. shall describe the parties, Office
Premises and term of this Lease and shall incorporate this Lease by
reference.
ARTICLE XXXVI - LESSEE STATEMENT; FINANCIALS
36.01 > Within ten (10) days after request therefor by Lessor,
Lessee agrees to deliver in recordable form a certificate to any
proposed mortgagee or purchaser, or to Lessor, certifying (if such be
the case) that this Lease is,in full force and effect as (or if there
have been modifications, that this Lease is in full force and effect as
modified and stating the modification) and that there are no defenses or
offsets thereto (or stating those claimed by Lessee), the dates to which
all rents hereunder have been paid in advance, if any, the amounts of
security deposits, if any, and containing such other matters as may
reasonably be requested by Lessor, it being intended that any such
statement as delivered may be relied'upon by any prospective. purchaser
or mortgagee of all of part of the Office Building. If Lessee does not,
within (10) days of Lessor's request as aforesaid, execute and deliver
such instruments or the instruments required under this paragraph, then
Lessee hereby irrevocably appoints Lessor as attorney-in-fact for Lessee
with full power and authority to execute and deliver the same in the
name of Lessee. Should the prospective mortgagee or purchaser wish to
inspect the Lessee's financial records, such records as are publicly
'available will be made available for personal inspection by any citizen
of the State of Florida in accordance with Chapter 119, Florida
Statutes.
ARTICLE XXXVII - MISCELLANEOUS
37.01 Lessor does not, in any way or for any purpose, become a
partner of Lessee in the conduct of its business, or otherwise, or joint
venturer or a member of a joint enterprise with Lessee. If any term,
covenant or condition of this Lease shall, to any extent, be held
invalid, unenforceable or inapplicable to particular persons, the
remainder of this Lease, or the application of any term, covenant or
condition shall not be' affected thereby. This lease sets forth all
covenants, promises, agreements, conditions and representations between
Lessor and Lessee concerning the Office Premises and there are no
covenants, promises, agreements, conditions or representations, either
oral or written, between them other than are herein set forth. Except
as herein otherwise provided, no subsequent alteration, amendment,
Page lS of 16
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change or addition to this Lease shall be binding upon Lessor or Lessee
unless reduced to writing and signed by . them. This lease has been
negotiated between the parties and accordingly the parties agree that
neither of them shall be held more account.able for the drafting or
language of this lease.,
37.02
Lessee.
There are no personal guarantees of the obligations of
IN WITNESS WHEREOF I Lessor and Lessee have executed this Lease
effective as of the date first above written, each representing to the
, other that they have full authority to execute same in the capacity
indicated.
I~;:(b
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ilLES SOW'
fJ.LLJt f r/
ALBERT L. GUY
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LINDA M. GUY
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countersigned:
\'LESSEE"
CITY OF CLEARWATER, FLORIDA
By:
Elizabeth M. Deptula
City Manager
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Rita Garvey
Mayor-Commissioner
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Approved as to form and
legal sufficiency:
Attest:
Paul Richard Hull
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
"
Page 16 of 16
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CITY OF CLEARWATER
" Interdepartmental Correspondence
TO:
FltOM:'
Elizabeth M. Deptula, City Manager
. ~y./
. Lt. Jeff Kronschnabl
Special Assistant to Manager/Community Response Team
.COPIES:
Kathy S. Rice, Deputy City Manager
File
SUBJECT:
Projected Monthly Expenses
DATE:
December 19. 1994
'.'
The pr:ojected monthly expenses for our satellite office at 1000 Vine Street are:
.... , Rent $400.
Alarm $ 35.
Water/Sewer/Solid Waste $ 38.
" Electric $ 80.
,
.' Vehicle Rental 5434.
, ~
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Messenger/Mail Service $350.
., .. ~ Copier/Paper CostS
Office Supplies $ 90,
Telephone S 150.
,
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Clearwater City Commission
Agenda Cover Memorandum
Item II
Meet Ing Date:
8'.
1-3.15
SUBJECT:
REAPPOINTMENT OF FIRE SUPPLEMENTAL PENSION PLAN TRUSTEE
RECOMMENDATION/MOTION:
~THAT MR. ROBERT F. LOCKWOOD BE REAPPOINTED AS TRUSTEE OF THE CLEARWATER FIRE
SUPPLEMENTAL PENSION PLAN IN ACCORDANCE WITH SECTION 175.061 OF THE FLORIDA
STATUTES.
BACKGROUND:
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II and that the appropriate officials be authorized to execute same.
The Clearwate~ Fire Supplemental Pension plan is the recipient of monies
obtained by the state of Florida from insurance companies doing business within
the community. These monies are required to be administered by a Board of
Trustees whose composition must consist of: two (2) legal residents of the
City of Clearwater who are appointed by the City Commission; two (2) city
firefighters who are elected by the firefighters who are plan members; and a
fifth member who is chosen by a majority of the other four (4) members and
whose selection must be submitted to the city Commission who, as a ministerial
duty, shall appoint this fifth member to the Board.
Mr. Robert F. Lockwood has been serving on the Board of Trustees as the fifth
member, having been selected by the other four (4) members in 1987, 1989, 1991,
and 1993 and, in each case, subsequently appointed by the city commission in
accordance with the law. Mr. Lockwood is the Administrative support Manager II
in the Fire Department and has been a city employee for twelve (12) years.
The other four (4) members of the Board of Trustees have again selected Mr.
Lockwood to be the fifth member. It is, therefore, recommended that the city
Commission, as a ministerial duty, reappoint Mr. Lockwood as a trustee. The
law permits any Board member to succeed himself/herself.
C
Originating Dept: Costs: S iliA corrmissic.n Action:
iliA FIRE ~ Total 0 Approved
MIA 0 Approved w/condltlons
ilIA $.
ilIA Current F Iseal Yr. 0 Denied
User Dept:
iliA WtJs ilIA 0 Continued to:
ilIA Fu+ding Source:
0 Cnpi tal Imp.
Adver tilled: 0 Opera tlng AttachmcntN:
Date: 0 Other
.r.j) Pnper:
r, , ~ Not Required
Affectl~ partlos rt] lIonl'
0 1I0tlfled ApJlI'upr I u t t on Codu:
ilIA
~ 110\ Rcqul red
Revfetled by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
~ Prlnt~ on rocvcled pupor
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Clearwater City Commission
Agenda Cover Memorandum
f tern N
Hooting Dote: ____
q.
/.3.13
SUBJECT:
PURCHASE OF A RESCUE UNIT
ID and that the Bpproprlate officials be authorized to execute same.
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RECOMMENDATION/MOTION:
AWARD A CONTRACT TO PURCHASE AN EMERGENCY MEDICAL SERVICES (EMS) RESCUE UNIT
FOR THE FIRE DEPARTMENT AT A COST OF $62,480 FROM SAULSBURY FIRE EQUIPMENT,
INC., TULLY, NEW YORK, WHICH IS THE LOWEST, MOST RESPONSIVE AND RESPONSIBLE BID
SUBMITTED IN ACCORDANCE WITH THE SPECIFICATIONS.
BACKGROUND:
The 1989 Chevrolet EMS vehicle serving the fire station on Lakeview Avenue
l'possesses mileage of over 79,000 miles and requires replacement to continue to
meet its assigned first line emergency role. The 1989 unit being replaced will
become a primary Department spare and a current 1984 spare will be turned in
for disposal.
The new vehicle chassis carries a standard l-year warranty from the Ford Motor
Company and the rear body unit carries a la-year structural defects warranty
from Saulsbury Fire Equipment, Inc.
The County funding for replacement of Clearwater EMS vehicles assumes a 5-year
vehicle useful life and funds are provided annually per the County la-year EMS
contract with the city. Funds have been accumulated in a ClP entitled tlEMS
Capital Equipment" to replace this rescue unit and the available balance of
$90,646 in this segregated fund is sufficient to provide for this purchase.
The rescue unit bid was solicited by the city in the Spring of 1994 with the
requirement that bid prices remain valid for a one-year periOd. This purchase
will be the second and final rescue unit procured through this competitive bid.
Uller oopt:
$
Current Fiscal Yr.
cOlTInission Action:
o Approved
o Approved w/condltlons
o Denied
o Continued to:
Reviewed by:
Legal
Budget
purch as i ng
Risk Hgmt.
CIS
ACH
Other
~
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Originating Oopt:
Fire eP
Costs: S 62.480
Total
NIA
funding Source:
~ Copl tol Inip.
D Operating
D Other
A ttachfllCflts:
1. Bid Tobulatlon & summary
City
Advertised:
Dote: 4/15 & 4/8/94
~ Paper: PC Rev. & Tpa. Trib.
D Not Requi red
Affectod Parties
o Notified
~ Not Required
o Nonl!
Appropriation Code:
315-1-1219-640/526
~ printed on recycled paper
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v. lupeation trip.'
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xvdl. Electrical
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D. PaIIlting
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Bid SpeciflcatiolUl for
City of Clearwater Fire Department
Rescue Truck
I. latent of specUicatlons:
It is the intent of these specifications to cover the furnishing and delivery to
the City of Clearwater, Florida (herein called the "City") one (1) complete rescue
truck equipped as herein specified. This contract must remain in effect for a one
year period from the date of signing for the purchaso of additional units should tile
Cl,ty 80 de'sire. With a view to obtaining the best results and the most acceptable
rescue truck for service in the fire department, these specifications cover only the
general requirements as to the type of construction and tests ta which the rescue
truck must conform. together with certain details as ta finish, equipment. and
appliances with which the successful bidder must confonn. Minor details of
construction and materials where not otherwise specified are ta be approved by the
City. The successful bidder (herein called the "Company"), shall be responsible for
the design and construction of all unspecified features to the satisfaction of the City.
The National Fire Protection Association pamphlet #1903 for Mator Fire Apparatus.
unless otherwise specified in these specifications, shall prevail.
Each Company shall furnish satisfactory evidence of their ability to constmct
the rescue tnlck specified, and shall state the location of the factory where the resw
cue truck is to be built. The Company shall also show that it is in position to render
prompt service and to furnish replacement parts for said rescue truck.
Each bid shall be accompanied by a set of "contractor's specifications" con-
sisting of a detailed description of the rescue truck and equipment proposed with
engineering drawings and to which the rescue truck furnished under contract must
conform. Computer runoff sheets are not acceptable as descriptive literature.
Approval of drawings: a blueprint must be provided by the Company and
have approval of the Fire Department prior to any form of construction taking place.
7
The Fire Department. the Company representative, and the apparatus Company
shall each have a copy of this blueprint. This blueprint shall then become a part of
the total contract and apply to the tnlck. Drawing must show, but not be limited to,
such items as the chassis being utilized, lights, hams, sirens, all compartment
locations and dimensions. special items, etc.. Blueprint is to be a visual
intetpretation of the unit as it is to be supplied. These specifications shall indicate
size, type, make, and model of all component parts and equipment. The bid will be
accompanied by a load listing (electrical draw) of all electrical components speci-
fied plus any to be provided by the chassis manufacturer or body builder, to allow
comparison with alternator output. Alternator output will be provided in a graphed
fonn for a comparison check. Bid will be accompanied by a written description of
how bidder will minimize electrical load and control power 1088.
Each bid is required to be accompanied by a bid bond, certified check, or
cash in the amount of 10% of unit bid price. Bid bond to be furnished by Company
who will build the rescue truck proposed. Bid bonds by salesman or agents of the
Company are not acceptable. Bids must remain finn for a period of ninety (90) days
from date of bid opening.
Each Company is to provide copies of a their State of Florida Manufacturers
License and State of Florida Department of Motor Vehicles Dealers License. Dealers
license to be in the name of the dealer representing the Company. The Company
and the Company's representatives are responsible to meet all Federal, State, Coun-
ty, and City laws and regulations that are applicable.
The successful Company shall provide a 100% perfonnance bond for any unit
procured within tbirty (30) days after notification of award oC contract. Perfonnance
bond to be furnished by Company who will build the rescue tIUck pIoposed. Perfot-
mance bond by salesman or agents of the Company are not acceptable.
The City reserves the right to accept or reject any or all bids for any reason.
Thete shall be a preconstruction conference with Company's plant represen-
8
talive. Meeting to take place in Clearwater, Florida at a mutually agreeable time
within two (2) to four (4) weeks of award of contract. Final console configuration to
be determined at this conference. The Company's authorized representative will
sign an letter acknowledging responeibility for entire specification package.
Both chassis and body must be buUt in the United States of America or bid will
be rejected immediately with no further explanation given or required. Body to be
built by successful bidder, not subcontractor supplied.
The Company must carry adequate insurance to cover any damage to the unit
which may occur while in the possession of the Company.
u. Quality and wol'lananshlp:
A. The design of the rescue truck must embody the latest approved
automotive engineering practices.
B. The workmanship must be the highest quality in its respective field. Special
consideration will be given to the following points: accessibility to various areas
requiring maintenance; ease of operation (driving); and synunetrical proportions.
c. Construction must be mgged and ample safety factors must be provided to
cany loads as specified. and to meet on and off road usage as an emergency vehi-
cle.
D. Welding will be employed in the assembly of the rescue truck in a manner
that will permit the ready removal of any component part for service or repair.
m. Liability:
The Company shall defend any and all law suits and assume liability for the
use of any patented proC988. device. or article forming a part or the rescue ttuck or
any appliance furnished Wlder the contract. This includes product liability for the
unit and appliances.
9
IV. ExceptioDB to specifications:
The chassis and body specifications shall be strictly adhered to. Exceptions
will be. considered for minor items provided they are fully explained on a separate
page entitled IIExceptions to Specifications" and judged by the City to be equal to or
superior to the specifications. Exceptions will be listed by page and paragraph. No
altematives will be considered for items marked IIno exception".
Failure to denote exceptions in the above manner will result in immediate
rejection of the proposal. In addition, a general statement taking "total exception" to
the specifications will result in immediate rejection of bid.
V.lDspection trips:
Inspection of the rescue truck shall be allowed at any time during the con-
etructionphase, cost to be borne by the City.
VI. Delivery:
F.O.B. Clearwater Fire Station 45, 610 Franklin St., Clearwater, Florida. In all
cases. responsibility for the rescue truck and equipment remains with the Company
until the satisfactory completion of acceptance tests and formal acceptance at the
point of delivery by the City. The rescue truck is to be delivered by drive-away and
a representative from the City of Clearwater shall ride back on the rescue tmc1c from
the factory of Company to Clearwater. Florida. City trip expeI1Bes to be borne by
City. A minimwn of one (1) week's notice shall be given.
VB. Minimum wanantiss and guaranteel:
The Company will warrant the rescue truck to be free from mechanical
defects in worlananship for a period of one (1) year from date of acceptance. The
entire year will be covered for parts and labor Cl)lts associated with replacement
and repairs. Warranty work will be done where felcue truck is housed. The
aluminum body shall be covered by a ten (10) year Itructural wananty against
10
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7. Steering: power assisted with tilt steering wheel.
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craclai, electrolysis, and other defects.
vm. Cab _d Cha..is :
A. The rescue will be type I, and will be a chassis equipped with two (2) door
conventional cab. Each chasais-cab will be suitable for subsequent mounting of a
modular (containerized), transferable equipped quick response vehicle type body
conforming to the requirements specified here and in other sections of these
specifications.
I. Model type: the model type required is a Ford F-380 conventional
cab-chassis with a 47A ambulance preparation package.
2. Wheelbase: will be 13'1 inches.
3. GVWR: not less than 11,000 lbs..
4. Engine: 7.3 va diesel engine
6. Transmission: heavy duty automatic with factory installed auxiliary
cooler.
6. Front and rear axles: standard Ford with heavy duty shocks.
8. Homs: dual electric
9. Batteries: two (2) heavy duty Deleo 1160 batteries, group 31 with top
bolt mount (no post type tel"l11inals). Cable size to be a minimum 00. (No excep-
tions.)
10. Air conditionerlheater: factory installed heater and air conditioner.
11
11. Fuel tank: dual tanks with a minimum of 38 gallon total capacity.
Fuel filler housings will be Cast Products Inc. Model # RC 10442-2 aluminum castings
with brushed finish mounted on the left side of the body installed to meet minimums
as outlined in the chassis manufacturers body builders manual and Ford QVM. Fuel
vents must be properly installed. Fueling must be possible with no delay in opera-
tion. not require the use of special devices, and must accommodate the use of an au-
tomatic nozzle. Failure to meet this item (11.) in part or whole will be grounds for the
immediate refusal of the vehicle.
12. Wipers: will be a minimum of two speeds with a pause and
intennittent feature, standard windshield washer {unctions.
13. Tires: LT.236/86RI6D steel belted radial tires. Delivered with seven
(7) wheels and tires. Speedometer to be calibrated for use with these tires. No ex-
ception.
14. Paint: see relevant section.
18. Windows/glass: all windows will be factory tinted safety glass.
16. Instrumentation: cab/chassis will have a full complement of gauges
that include but are not limited to oU pressure, water temperature, fuellevelr and
digital voltmeter.
17. Interior: wU1 have a red interior package with fully padded dash
board.
18. Seats: individual high back captains chairs in front color
coordinated to cab interior with lap and shoulder harnesses. Belts and harnesses
Ihall have proper supports to keep female ends in position for quick and easy at-
tachment.
19. Minors: two (2) stainless steel below eye level mirrors with a four
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point attachment system. Face will measure a minim\Ul\ of 100 sq. in. and will have
two (2) independently adjustable 411 minimum stainless steel convex mirrors bolted
to the minor brackets.
20. Convenience light group: cab is to have a dome light controlled by
the headlighVparking light switch and door operated switches. In addition to the
above dome light, a high intensity Oexshaft light will be mounted on the dash so as to
be used by the passenger for map reading.
21. Cab: standard two (2) door cab. Doors to have stainless steel
thresholds to prevent damage from operators entering and leaving vehicle.
22. Wheel liners: Stainless steel.
23. Battery conditioner: Kussmaul Auto Charge 2000. Body to be
equipped with two (2) Kussmaul auto eject plugs, one (I) each side. Exact mounting
area to be determined at pre construction conference.
24. Two (2) Kussmaul auto eject plugs. one (1) each side wired to block
heater in engine. Mounting to be adjacent to the battery conditioner auto eject
plugs.
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B. Electrical system and components.
1. Electrical system: the vehicles electrical system will be equipped
with. but not be limited to. the following: dual identical 12 volt batteries (Deleo
1160), generating, starting, lighting. ignition. visual and audible warning systems.
specified electIonics equipment and devices including a master console located in
the cab. and other specified accessory wiring. The electrical system and equipment
will comply with all applicable FMVSS including Federal Motor Carrier Safety Regu-
lations (FMCSR), and will also conform to all the applicable SAE recommended
standarda and practices whether or not specifically referenced in this document
while complying with the sub-paragraphs herein. All electrical and electronic
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components will be selected to minimize electrical loads thereby not exceeding the
vehicle's generating system capacity. All switches, indica~oIS. and controls will be
located and installed in a manner that facilitates easy removal and servicing.
Z. Electrical system guidelines: all wiring will be SXL type high
temperature, cross linked polyethylene insulation conforming to SAE Jl128
requirements and it will have actual circuit nomenclature heat imprinted a minimum
of every four (4) inches on each wire. The wire will be color coded by
Ilfamilyllgroups as well. The wiring will be stranded copper and conform to SAE J6B5
requirements. All wiring COl\Il6ctions are to be made of high quality insulated crimp-
on connectors. Any wire of ten (10) gauge or luger will have a crimp..on connector
and shrink tubing to cover the plastic jacket on the wire at least one (1) inch and
extend onto the connectors at least one half (.6) inch. Any splicing onto the OEM
chassis wiring and module/chassis wiring is to be soldered with heat shrink tubing
encapsulating the splice and wire at least one (1) inch in each direction. All wire
bundles of two (2) or more wires will be enclosed in a plastic loom. Any loom
attaclunents to the frame or body are to be made with stainless steel rubber
insulatedJ-clips or equal with stainless steel machine screws or bolts. No wiring or
devices will be wired into any circuit of the chassis that is in contact with or con-
trolled by a computer, or computerized circuit.
3. Circuit breakers will be of the automatic reset type and assigned
specifically for each circuit.
4. The rescue body and accessory electrical equipment will be served
by circuits separate and distinct from the vehicle chassis circuits. The wiring will be
routed in a conduit or high temperature loom with a rating of 300 degrees Fahren-
heit. All added wiring will be located in an acceB8ible. enclosed and protected
location and kept at least six (6) inches away from the exhaust system components.
Electrical wiring and components will not terminate in the oxygen storage compart~
ment except for compartment light switch and plunger. All conduits, looms and
wiring will be secured to the body or frame with insulated I-clips or equal to prevent
sagging. or other damage.
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6. All wiring devices. outlets etc. except circuit breakers. will be rated
to carry at least 126% ofthe maximum ampere load for which the circuit is protect-
ed. There will be a main electrical panel located in a separate compartment within
the rear module. This panel will be mounted in the rigllt front compartment. All
circuit breakers. relays. Bashers. and diodes will be mounted on this panel and will
be easily accessible. Louvered vent ports will be provided at the top and bottom of
the door to provide proper ventilation. A six (6) inch service loop of wire or harness
will be provided at all electrical components. terminals. and connection points. All
wiring between the cab and module will be connected to amp pin connectors or
equal on the main electrical panel. Space will be provided for future module re-
placement. All wiring will be installed in a workmanship like manner, to AMD stan-
dards. All wiring will be properly sized depending on the load; however. no wiring
will be smaller than 12 gauge stranded copper, except wiring associated with the
special solid state electronic components. The load will not exceed 80% rated ca-
pacity. A grommet will be used where wiring passes through metal.
6. There will be a master electrical component panel located in the
modular body. It will be easily accessible and protected by a separate housing with
door. All circuit breakers. relays, solenoids. Dashers. diodes, etc. will be mounted
on a board in this compartment. The wiring between the cab and the apparatus body
will terminate independently on the board for disconnection should the chassis need
replacement. Connections will be made on terminal blocks. A master module
disconnect switch will be provided that totally disconnects all power to the control
board. This switch will be unlike all other switches and will be rated at 300 amps.
located within easy reach of the driver. Cole Hersee rotary type battery switch.
7. Driver console: a control console panel will be provided for the
appliances specified. Tile panel will be textured red and incorporate. color coded
by function, lighted rocker switches. i.e. emergency lights red. scene lights white.
This panel will be within easy reach of the driver. Compartment door ajar lights will
be incorporated within this panel. The entire panel will be backlighted. Each switch
will have a legend insert below that indicates the specific function of that switch. It
15
will be clearly visible both day and night without the use of additional lighting. The
switch panel will be mounted in an aluminum console covered with red vinyl and
installed on the center of the cab within easy reach of the driver. The entire console
will be designed for removal and bave quick disconnect connectors on the wiring
harness.
8. Alternator: will be OEM Ford supplied 165 amp Leece-Neville with
internal regulator, unless amperage draw exceeds minimum reserve capacity.
Capacity at high idle shall be 128% of draw of total vehicle load and emergency
light load at operating temperature.
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9. Starting: vehicle to use OEM chassis starting system.
10. Back lighting: back lighting for master console will be only when
master switch is on. All applicable switches will have an internal pilot light to
indicate when the switch is on. The master module disconnect switch will be a Cole
Hersee Rotary battery switch mounted in easy reach of the driver. There will be
provided a minimum of four (4) blank switches for future use. Master control console
labels will be back lighted with orange bulbs.
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11. RFI shielding: all electronic devices and equipment installed which
produce RFI. will have the proper filters. suppressors or shielding to prevent
electromagnetic radiation and the resultant interference to radios and medical
electronics.
12. Automatic idler: automatic idler using VaIUler or equal for engine
model will be installed.
13. Anuneter: the electrical system will incorporate a center scale
ammeter which is capable of indicating a current of 200 amperes to or from
(charging or discharging) the batteries. The anuneter will incorporate an external
shunt which does not exceed 300 millivolts at maximum CUITent.
16
14. Digital voltmeter: the vehicle will be equipped with a Cyberdyne
model #8006 digital voltmeter to monitor tb~ system voltage. The voltage
connection will be direct to eliminate erroneous readings from connection voltage
drops. The voltmeter will be mounted in the master control panel or to the right dash
panel next to the ammeter. No exception.
16. Backup alarm: located under the rear body will be dual backup
alarms that sound anytime the vehicle is in reverse gear.
16. Load management system: The vehicle will be equipped with a
Kussmaul Load Manager model # 091-32. This unit will be equipped with a Load
Manager Indicator that operates when the Load Manager is shedding circuits. This
system will operate an halogen lighting and nonessential chassis functions (i.e. Ale).
The system will be programmable and have an emergency override located on the
console to bypass the load management unit. This unit will be installed in association
with the switching and lighting specified in XIX. Lighting and Warning Equipment.
These items will be covered extensively in the preconstruction conference.
17. Kussmaul Load Manager switch to be DPDT lighted rocker switch.
When in up position power will be routed to Kussmaul system and additional warn-
ing lights. When in down position switch will activate solenoid controlling Ale and
headlights permitting their use in non-emergency mode.
IX. Body constl'uction:
The body will be constructed of all aluminum heliarc welded construction.
The body will be a heavy duty design. The body will be completely modular in
design for easy removal and replacement on a similar chassis. The exterior of the
body will be constIUcted of .190" thick aluminum sheets. All body frame members
will be aluminum extrusions and structural shapes with an alloy and temper of 6061-
T6, 60a I-T8. All frame and structural members will be welded to the sheets. All
subframe members will be structural chBlUlel. All dissimilar metals will be isolated
with an approved material. (no proprietory extrusions, no exceptions).
17
.
x. Exteriol' compartment cODStl'Uction:
All exterior compartments will be constnlcted of .190" thick aluminum plate.
The bottom of all compartments will be constructed of .190" thick aluminum Oat
sheet. All comers will be welded from the back of the compartment box. All
compartment 800rs will be Bush, sweep out design. There will be an eight (8) inch
painted header between the aluminum cap (see item XVI. A. 1.) and the aluminum
door hardware. (No exceptions)
XI. Mounting of body:
The body will be mounted to the vehicle chassis with the use of 5/8" diameter
steel "U" bolts. Mounting will be with a minimum of six (6) points of attachment
along the frame rails. The body will rest on sills and will be supported by 3" structur-
al channels. The chamtels will run the full length of the vehicle rails. There will be
cross channels that will be bolted to the side of the body frame extrusions. The
chassis frame will be blocked to prevent damage to tbe frame rails while installing
"U" bolts.
XII. Body sub.tructure:
The body substructure will consist of fu1llength formed 3116" (.190) alwninum
inverted 3" structural channels. These channels will encapsulate 1/2" x 3" U.H.M.W.
plastic isolators. This plastic permits the necessary movement between the body and
chassis. Cross members shall be 2" x 3" x 1/4" type 6061 aluminum tubing shall be
welded on 18" centers. Cross members will span the full width of the body. Cross
members will be welded to the body sheets and to the frame extrusions.
XIII. Wheel Wen. and Fenden:
The wheel wells will be constnlcted of .190" thick aluminum and will be rolled
to fit the opening size of the space between the compartments. The fenders will be
constnlcted of .19011 thick aluminum treadbrite. The fenders will be bolted to the
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side body sheets. Appropriate fenderettes will be provided.
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A. One (I) compartment on each side in front of rear wheels with roll-up
doors,minimum of 33" wide x 48" high with inner area step up to 36" x as" deep with
removable ~nter divider. Transverse above frame. All roll-up doors to be Robinson
Shutter D type roll-up with one hand operation and key style lock. Key number
available from Clearwater in preconstruction conference.
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XIV. Equipment computments:
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B. One (I) compartment over top of each rear wheel with roU-up door. mini-
mum of 60" wide x 36" high x 26" deep.
C. One (I) compartment on each side behind rear wheel with roll-up
door,minimum of 33" wide x 48" high X 26" deep.
D. One (I) compartment facing rear with roll-up door. minimum of 36" wide x
41" high x 83" deep.
E. All compartment surfaces shall have a protective coating provided to pre-
vent oxidation and the associated discoloration.
xv. Compartment dooJ'8:
All compartments shall be equipped with Robinson roll-up doors. Shutter II.
(no exception) hinged swing out doors will not be accepted. These doors shall be of
aluminum construction with alwninum traclcs. The door system shall have no moving
parts except the operator and locking handle. Doors shall be rubber sealed all
around compartment opening. Doors sllall have mill finish anodized coating. Opera-
tors will be mounted directly over doors.
XVI. Body trim:
A. The following parts of the body will be covered with polished aluminum
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treadplate (.190"):
1. Tops of all exterior compartments. This cap is to have a 1" overlap
with drip overhang.
2. The front of the body.
All treadplate to be removable from body and held in place by stainless steel fasten-
ers. The treadplate cap in item 1. will not be acceptable as the compartment top.
Compartments must be complete without tread plate cap. No exceptions.
B. Stainless steel rub rails under compartments (rub rails to be 1 n deep min.).
No exceptions
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xvu. Dool' opening trim:
All compartment openings to have I" anodized aluminum trim on both sides
and an aluminwn drip edge over the top (standard Shutter II). A stainless steel
threshold will be installed at the junction oftha roU-up door and the compartment
Door with an adequate roll over the edge to protect the paint. This trim will protect
the paint from damage while removing and replacing equipment and stores inside
the compartment.
XVDI. Electrical:
A. All wiring shall be installed to conform to modem automotive practices.
B. All wiring to be SXL ultra high temperature crosslink type.
C. All wiring installed by Company to be run in 100m or conduit where
exposed, and grommets where wire passes through a metal plate.
D. All wiring shall be protected by automatic reset circuit breakers
confonning to S.A.E. standards.
E. All wiring to be color, function, and number coded.
F. Two (2) complete "as built" wiring schematics of the rescue unit will be
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supplied.
G. Identification of switches shall be done by either printing or etching on the
switch panel.
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XIX. Lighting aDd wamiDg equipment:
A. All lighting and warning equipment shall meet or exceed the requirements
of S.A.E.
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B. All lighting and wanting equipment shall be controlled by back lighted
rocker switches provided in cab conveniently located for operation by the driver or
passenger. See item WI. B. 16. for additional information on switching.
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Switches will be provided as follows:
1. One (1) switch for the front grill mounted strobe type lights.
Z. One (1) switch for the intersector strobe type lights.
3. One (1) switch for the lightbar.
4. One (1) switch for the rear top mounted strobe units.
5. One (1) switch for the rear halogen flashing lights.
6. Two (2) switches, one (1) for each side spotlight.
7. Two (2) switches, one (1) for each side scenelights.
8. One (1) switch for the rear mOWlted scenelight.
9. One (1) switch for the dash mounted map light.
C. All lighting and warning equipment, items 1-6 above. will be wired
through a master switch provided on the switch panel. All switches will be in two (2)
rows, wanting lights in row one (1). others in row two (2). Two (2) spare switches will
be added in each row.
D. The following equipment will be provided
1. One (1) Federal AM 1 72" Aerohawk light bar with combination of
clear and red domes. Mounted on top at front of body to be powered though a
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continuous duty relay (Cole-Hersee 24069). (See drawing)
2. Two (2) Whelen model G strobe lights (red lens. powered a with
UPS-64 remote power supply) mounted on top of rear body one (1) on each side
switched by a lighted rocker switch. (See drawing, top view)
3. Two (2) rectangular surface moWlt alternate Dashing lights in chrome
housing iIustalled at eye level on rear of apparatus, one (1) on each side (Whelen TS-
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200Hl two (2) bulb halogen) powered by a UHF-64 flasher to be powered though a
continuous duty relay (Cole-Hersee 24069) switched by a lighted rocker switch.
Lens to split red/clear. Lights in each unit to alternately flash. (See drawing)
4. Two (2) Whelen micro intersector (Model Me-IOOSI) strobe lights
with red lens. one (1) mounted in each front fender. (Intersection lights Bee
drawing)
5. Two (2) Whelen mini intersect or (Model 73 w/Dange mOWlt) strobe
lights with clear lens, one (1) on each side of front grill mounted to grill. Note: items
no. 4 and 6 to be powered by a single UPS-64 remote power supply separately
switched by lighted rocker switches.
6. One (1) pair 7" red stop and taillights (Weldon 2010) in aluminum
housings.
7. One (1) pair 7" ambertumsignals (Weldon 2010) inaluminumhous-
ings.
8. One (1) pair 7" clear back up lights (Weldon 2010) in alwninum
housings (items 6., 7., and 8. to be mounted in a single housing. Cast Products Inc.
Model # 004000 triple bezel.)
9. Two (2) chrome Collins FX-12 spotlights mounted to the rear of
lightbar on compartment top mounted outboard and switched from cab switch
22
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panel.
10. Five (6) scene lights, two (2) each side in header above front and
rear side doors. One (1) in header above door at rear of unit. Lights to be Whelen
Model 73FCAOXU 260 Opti-Scenelights. Lights to be powered though a continuous
duty relay (Cole-Hersee 24069) with separate relay for each side and rear. (See
drawing)
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11. Siren shall be one (1) Southern Vehicle Products Inc. Model SA430
Siren with two (2) D60C (chrome) speakers mounted behind and facing through
holes plasma cut in bumper. This unit will consist of one (1) SA430 style control head
with two (2) amplifiers, with each amplifier tied to one (1) speaker. Schematic for in-
stallation included in attachments. A horn activation switch shall be installed to allow
selection of t1\e horn or siren for operation. No exception. (See drawing and pictures
for mounting).
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12. Door ajar circuit that col1Bists of a light and buzzer in the cab area
with the light affixed to the center console. Mechanism will use mechanical switches
(West Guard Group, Inc. PIN NC-}3006) installed at each door and wiD sound alarm
when door is opened from bedded position (warning from initial opening, Blann to
operate only when vehicle is in gear). No exception.
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13. Compartment lights: Each compartment will have a minimum of two
(2) lights set in a staggered arrangement of one (1) high and one (1) low. This is to
allow easy visibility in the compartment even after the installation of shelves. The
compartment lights are to be wired through the door switch and not the light master
on the console.
xx. Painting:
All exposed metal surfaces not chrome plated, polished stainless steel, or
bright aluminum treadplate shall be thoroughly cleaned and prepared for painting
unless otherwble provided elsewhere in these specifications. The aluminum surfaces
23
shall be properly etched using a high pressure and high temperature acid etching
system or City approved equivalent. All steel surfaces shall be properly prepared,
cleaned and prepared with a high quality primer (zinc chromate free). All
irregularities in painted surfaces shall be sanded and all seams properly filled with a
stainfree filler before the application of the finish coat of primer. Both the cab and
body shall be painted, this includes door jambs on conunercial chassis and entire
inner body on custom chassis. All removable items such as wheels, brackets,
compartment doors, door hinges, trim, etc. shall be removed and painted separately
to insure finish paint behind all mounted items. Body assemblies that cannot be
finished painted after assembly are to be finished painted before assembly. Both
aluminum and steel surfaces to be painted shall be primed with an acrylic resin
primer (Spies Hecker Permacron MB501), mixed in a 2: I ratio with hardener. After a
Dashoff time, the unit shall again be primed with three (3) coats of a polyurethane
resin base surfacer.
The entire unit (cab and body) shall be sprayed with a Pearl White mica im-
',. pregnated finish (Spies Hecker MB591) with a minimum nash time of twenty (20)
minutes. The unit shall be masked and painted two-tone (see attached pictures for
scheme/roof. hood and cowl to be Pearl Mica white) with five (5) mils of Fluorescent
Red finish (Spies Hecker 8568) that transforms a part of the ultraviolet rays into
visible light and thereby gives the paint its intensive Duorescent appearance. Paint
manufactured by Spies Hecker as supplied by Official Products, Inc.. Final paint to
be applied per specifications at point of construction, applied by a Spies Hecker
trained painter (training from Official Products Co.. Inc.). Paint applied at alternate
site or by subcontractor not acceptable.
After baking at 140 degrees Fahrenheit for sixty (60) minutes or air drying
twelve (12) hours, the entire unit shall be coated with two (2) mils of acrylic urethane
clear coat (Spies Hecker 8280) for ultraviolet light and environmental protection.
Paint to carry a written two (2) year warranty including fade from ultraviolet.
The primed compartment interiors shall be sealed and retard moisture and
dirt entry. Each will then be painted with a durable suspended splatter finish that is
light in appearance. Aluminum compartments shall have a protective coating ap-
plied to prevent oxidation and aluminum deterioration.
24
Ru.tproofbag: The apparatus cab and body assemblies shall be undercoated and
rust-proofed with a rust-proofing that meets military specifications MIL-C-OOB3933A,
that will not sag at 400 degrees Fahrenheit, nor crack, peel, or chip at a 90 degree
bend at -10 degrees Fahrenheit. It will be solvent resistant, combustion resistant,
and will withstand testing for 2000 hours with a salt spray (6%NaCL) in accordance
ASTM designa~ion BI17-62.
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ReOedye .triplDg: The finished apparatus will be striped white with 4" reflective
Scotchlite striping that confonns to Federal Specification LS-300, Type 1 or 3. to
complement the reBective striping, the apparatus will be pin striped with a single
1/4u black stripe at the color break line.
Letterlllg: Lettering to be reBective white on black background on front doors
mounted on red areas, lettering to be uClearwater Fire Dept". Above center doors
oneidas of body uFire -Rescue". On rear oIbody IlFire Rescue", with "Fireu mount-
ed left of the rear door and URescue" mounted to the right of the rear door. ICPara-
medics" to be on each front fender above break line. (See pictures).
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citY 'of Clearwater Fire Department
Sun, ,Apr 3. 1994
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, ,Names of bidders for~vehicles bid packages: .
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Fire 'Fighting Innovations, Inc.
Bob Milnes
300 Viscaya Ave.
Coral Gables, FL 33134
Mobil Tech, Inc.
300 Nonhstar Coun
Sanford, FL 32771
,
kro Products Corporation
Aero Way ,
Sanford, FL 32771
Hall-Mark Fire Apparatus
Jim Hall
P.O. Box 1770
Ocala, FL 34478
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Code Red Fire Equipment
Steve Urnowe}r
P.O. Box 7609
Oca1a, FL 32672
Dimmitt Chevrolet
Kerry Hanman
25485 U.S. Hwy 19 N.
Clearwater. FL 34623
Wheded Coach Industries
2778 N. Forsyth Rd.
P.O. Box 677339 '
Orlando, FL 32867
Southern Ambulance Builders
833 New Franklin Road
P.O. Drawer 949
La Grange, GA 30240
Apparatus and Specifications. Phone (813)462-6300- Fax (813)462-6362
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Clearwater City Conunission
Agenda Cover Memorandum
Item II
HeeUn; Date:
fO.
J-3,'1~
SUBJECT:
JOINT PROJECT AGREEMENT WITH PINELLAS COUNTY TO RELOCATE NATURAL GAS MAINS
DURING THE IMPROVEMENTS TO WYATT STREET TARGET AREA PHASE II-B
RECOMMENDATION/MOTION:
Approve a Joint project Agreement with Pinellas County to relocate natural gas
mains during the improvements to Wyatt Street Target Area Phase II-B at an
estimated labor cost of $127,000.00
.. and that the approprfate officials be authorlxed to execute same.
BACKGROUND:
pinellas County has a project to replace utilities and widen the streets in the
Wyatt street Target Phase ll-B area (see attached map for project boundaries).
This will require the relocation of existing gas mains. This Joint Project
Agreement will provide for the relocation of existing gas mains by the County's
general contractor for the project.
Having the general contractor relocate the existing gas mains will allow for
this work to be done in a timely manner and relieves the Gas System from any
penalty payments because of delays to the project. All restoration costs are
also saved as the general contractor is responsible for these costs under this
agreement.
The Joint project Agreement provides for labor only at an estimated cost to the
Clearwater Gas System of $127,000.00.
The gas materials needed for this project will be provided by the Clearwater
Gas System from existing inventory and will include 2,501 feet of 2" PE gas
main, 2,289 feet of 4" PE gas main, 705 feet of 61t gas main and various other
gas fittings. These materials will be issued from the appropriate inventory
codes and charged to the ClP code 341-96J03-563300~532-000. The estimated cost
of these gas materials is $12,000, and has been previously approved.
The available balance of $946,209.74 as of December 6, 1994, in elP code 341-
96303-563300-532-000 (pinellas Gas Line Relocation - capital) is sufficient to
fund this Joint Project Agreement.
Revfewed by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
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Originating Oept:
Clearwater Gas System
Costs: S 127.000_00
Totol
User Pept:
Clearwater Gas System
$, 127.000.00
Current Fiscal Yr.
C~ission Action:
o Approved
o Approved w/condi t Ions
o Denied
o Contfnued to:
l~P.
Advertised:
Date:
Paper:
IllI Not Requi red
Affected Parties
o Notified
IllI Not Requl red
Flnilng Source:
IllI Cop I tol l~.
o Operating
o Oth(!r
AttacllRnts:
Joint Project Agreement
Hap of Project Area
o None
SWii tted by:
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Appropriation Code:
. 341-96303-563300-532-000
~ Prfnted on recycled paper
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P.I.D. No. 921057
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FISCAL NO.
414/082/005/001
PROJECT
. LOCATION
t)R('W stREET
C1E'te.ANO
O1.RT ST1IEET GUlf' TO BAY
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JOINT PROJECT AGREEMENT
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FOR
UTILITY INSTALLATION BY ROADWAY CONTRACTOR
PROJECT NAME:
WYATT STREET TARGET AREA PHASE II-B
PROJECT LIMITS: FROM: VARIOUS LOCATIONS
PROJECT pro No.:
'921057,
CONTRACT # 88018-B
TO:
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This AGREEMENT, made and entered into on the
day
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, 1995, by and between PINELLAS COUNTY, a political
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,subdivision of the State of Florida, hereinafter called COUNTY, and
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,_~pe city of Clearwater, a Municipality of the State of Florida,
hereinafter called The city.
WITNESSETH:
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WHEREAS, the COUNTY intends to construct improvements to
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WYATT STREET TARGET AREA PHASE II-8
hereinafter referred to as the PROJECT, which shall call for the
adjustment, relocation, and/or installation, of the CITY'S utility
facilities along, over and/or under the PROJECT, and,
WHEREAS, the above described utility activities are to
hereinafter be designated as "utility work" and,
PWETWM: 13,
Page 1 of 6
Revised 11-12-9J/TWM
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WHEREAS, the COUNTY's plans for the PROJECT have been reviewed
by the CITY and the CITY has had an opportunity for input into said
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WHEREAS, the COUNTY and the CITY has determined that it would
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be to the best interest of the general p~blic and to the economic
adv~ntage of both parties to enter into this JOINT PROJECT
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AGREEMENT for the "utility work" and,
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WHEREAS, the CITY has expressed its desire to assume all
reasonable and necessary costs to be incurred for this "utility
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work" and has requested the COUNTY to include in said PROJECT
certain plans and specifications to meet the CITY's needs, and,
NOW, THEREFORE, the premises considered, and in consideration'
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of the sum of One Dollar ($1.00) each to the other in hand paid,
the receipt whereof is hereby acknowledged, and in further
consideration of the mutual covenants hereinafter contained, it is
agreed by the parties as follows:
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1. The CITY's "utility work" within the limits of the PROJECT, is more
specifically.described as: INSTALLING 6". 4" AND 2" NATURAL GAS
MAINS WITHIN THE WYATT STREET TARGET AREA.
2. The City will prepare, at its expense, the design of plans and
specifications for all the CITY's necessary "utility work" described
above and will furnish to the COUNTY not later than December 15
, 19~, complete and reproducible plans on standard size sheet
(24" x 36"), together with a complete set af specifications covering
all construction requirements for the "utility work". These plans
and specifications shall be complete in every detail and will
include a "sulMlary of Quantities" sheets and/or "Sill of Materials"
'identifying the items of work, with a "final" estimate,of cost,
required to accomplish the "utility work" said estimate to the
satisfactory to the COUNTY.
3. It will be the responsibility of the CITY to coordinate the
development of the "utility work" plans with the COUNTY's plans for
the PROJECT. The COUNTY, upon request by the CITY, will furnish all
available roadway information required by the CITY for the
coordination and development of the "utility work" plans, and the
COUNT~ shall cooperate fully with the CITY to this end.
PWETWM: 13
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Revised 11-12-9J.jTWM
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The CITY shall obtain all necessary permits for construction of the
utility work, ,incLuding ,the Pinellas County's "Right-of Way
Utilization Permit", and provide a copy of the same to the COUNTY so
as not to affect the construction of the PROJECT.
s.
The COUNTY does not warrant the accuracy of the COUNTY's survey
information. The' CITY will be responsible for reviewing the
COUNTY's survey information and will responsible for any changes to
the CITY's plans made necessary by errors and omissions in the
COUNTY's survey information.
All survey for construction of the "~tility work" will be furnished
by the COUNTY under the direction of the COUNTY's ENGINEER.
7.
The coordination of the CITY's "utility work" with that of the
roadway contractor and other utilities and/or their contractors will
be the responsibility of the COUNTY. The CITY shall cooperate fully
in this matter to ensure that any delays in the construction of any
phase of the PROJECT, occurring as the result of unforeseen
circumstances involving the CITY's "utility work", shall be remedied
immediately with the full force and power available to the CITY.
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All of the work, pursuant to this JOINT PROJECT, is to be done in
substantial accordance with the plans and specifications of the CITY
(if any) which plans and specifications are, by reference hereto,
made a part hereof. All information required for field changes,
change orders or Supplemental Agreements pertaining to the CITY's
"utility work" shall be promptly furnished to the COUNTY.
The CITY will provide the necessary construction and engineering
inspection of the CITY's utility work to determine if construction
is generally in compliance with the plans and specifications. The
CITY's inspector shall immediately notify the COUNTY inspector of
any objection to the "utility work".-
The COUNTY shall be responsible for the bidding and award of the
Construction Contract and shall include the "utility work" as a
separate option item in its bidding document. After the COUNTY
receives, opens, and evaluates the bids, the Director of Public
Works shall notify the CITY, in writing, of the COUNTY'S intent to
.award the contract to the low bidder. This notification shall
include the amount for the "utility work" option. The CITY shall
have five (5) days from receipt of the COUNTY's notification to
request, in writing, that the COUNTY delete this option, and to
notify the COUNTY of the CITY's intent to perform the "utility work"
with the CITY'S own forces or its own contractor. In order not to
delay the construction of this project, the CITY must show that it
is ready and able to perform all "utility work" prior to requesting
that the COUNTY delete the "utility work" option from the contract
award. The CITY does not have the right to delay or affect, in any
way the award of the contract.
In the event the CITY, in performing the "utility work", causes a
delay to the COUNTY's construction of this project, the CITY agrees
to pay all claims and cost incurred due to the delay.
In the event the COUNTY, for any reason, decides either not to
proceed with the PROJECT or halts construction of the PROJECT, the
COUNTY will not be responsible for any "utility work" no~ completed.
Page :) of6
Revised 11-12-93/TWM
11. The CITY shall participate in the design, utility coordination, pre-
construction and' other meetings as necessary for PROJECT
coordination.
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All adjustment, relocations, repairs, maintenance, and incidentals
required to be performed to the CITY's existing utilities within
this PROJECT, not included in the "utility work" will be the sole
responsibility of the CITY. All such work is to be coordinated with
the construction of this PR03ECT and in a manner that will not cause
delay to the'COUNTY's PROJECT contractor.
The CITY's comments and suggestions are invited and will be
considered by the COUNTY; however, all services and work under the
construction contract shall be performed to the satisfaction of the
COUNTY's Director of Public Works, and he shall decide all
questions, difficulties and disputes of whatever nature which may
arise under or by reason of such contract for "utility work"; the
prosecution and fulfillment of the services thereunder, and the
character, quality, amount and value thereof; and his decision upon
all claims, question and disputes thereunder shall be final and
conclusive upon the parties hereto.
The CITY hereby certifies that funding for the preliminary estimated
"utility work" cost of $127 , 000.00 , including 5% for
construction/contract administration has been appropriated and is
available for payment. In the event the actual cost exceeds the
final estimate of costs, the CITY shall reimburse the COUNTY for
such actual cost.
Upon completion of the entire PROJECT, which will be determined
jointly by the COUNTY and the CITY, the CITY shall own, control,
maintain and be responsible for all CITY utility facilities involved
according to the terms of the Pinellas County Right-Of Way
Utilization Permit. The CIT~ further agrees that it will maintain
and keep in repair, or cause to be maintained and kept in repair,
all of such constructed facilities or utilities.
The CITY shall defend, save and hold harmless the COUNTY from any
and all legal actions, claims or demands by any person or legal
entity against the COUNTY arising out of the participation in this
agreement by the CITY, including delay claims arising from the'
CITY'S performance of its own "utility work", or use by the City of
the completed "utility work", subject to the defenses and
limitations available to the CIT~ pursuant to Section 768.28,
Florida statutes, as the same may be amended from time to time. The
CITY and the COUNTY agree the COUNTY will pay Ten and 00/100 Dollars
($10.00) to the CITY as separate considerat,ion for thiR
indemnification and any other rndemnification of the COUNTY by the
CITY provided within this Agreement, the sufficiency of such
separate consideration being acknowledged by the CITY by the CITY's
acceptance and execution of the Agreement.
Upon receipt of invoices prepared in accordance with the provisions
of this agreement, the CITY agrees to reimburse the COUNTY in the
amount of such actual cost. The COUNTY will invoice the CITY
monthly for all costs incurred under this Agreement as certified by
the COUNTY I S inspector, and the CITY agrees to pay the COUNTY
within thirty (30) days. The COUNTY shall forward all invoices tor
processing to the CITY's representative as shown: Clearwater Gas
System 400 North Myrtle Avenue Clearwater, Florida 34615 attention:
James M. Lewin Sr.
Page 4 of 6
Revised 11-12-93/TWM
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Upon completion of the entire PROJECT, the COUNTY shall within one
hundred eighty (180) days, furnish the CITY with two '(2) copies of
its final and complete billing ot all cost incurred in connection
with the work performed hereunder, such statement to follow as
closely as .possible the order of the items contained in the job
estimate and include all monthly payments to the contractor. The
final billing shall show the description and site of the project,
the date on which the last work was performed or the last item of
billed expense was incurred, and the location where the recorda and
accounts bill can be audited. Adequate reference shall be m~de in
the billing to the COUNT'l' a records" accounts or other relevant
documents. All cost records, and accounts shall be subject to audit
by a representative of the CITY.
Upon completion of the entire PROJECT, the COUNTY'shall, within one
hundred eighty (180) days, furnish the CITY with one (1) set of "as
built" ("record"), standard size sheet (24" x 36") "utility work"
plans.
Upon completion of the entire PROJECT, the COUNTY shall insure that
any warranty, including materials, equipment, workmanship and
closeout documents, by the contractor constructing and/or installing
facilities in accordance with this Agreement, is passed on to the
CITY under the same terms and conditions as that warranty applies to
facilities constructed or installed on behalf of the COUNTY.
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IN WITNESS WHEREOF, the parties hereto have caused these
presents to be executed by their duly authorized officers and their officials's
seals hereto affixed the day and year ~irst above written.
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JOINT PROJECT AGREEMENT
FOR
UTILITY INSTALLATION BY ROADWAY CONTRACTOR
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ATTEST:
Karleen F. DeBlaker, Clerk
PINELLASCOUNTY, FLORIDA,
throug~ its Board of
Commissioners
by and
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(Seal)
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APPROVED AS TO FORM
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ATTEST:
BY:
Office
of County
Attorney
countersigned:
CITY OF CLEARWATER, FLORIDA
.,.
Rita Garvey
Mayor-commissioner
Betty Deptula
City Manager
Approved as to form and correctness:
Attest:
City
Pamela K. Akin
City ,Attorney
Cynthia E. Goudeau, City Clerk
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Clearwater City Commission
Agenda Cover Memorandum
It em "
Meeting Date:
1
SUBJECT:
PURCHASE OF STEEL GAS MATERIALS
RBCOMMENDATION/MOTION:
Award an annual contract (01/04/95 to 01/03/96) for the purchase of various
steel gas materials to Phillips Engineering Company, Clearwater, Fl., at an
estimated cost of $46,606.46; The Avanti Company, Avon Park, Fl., at an
estimated cost of $40,835.22; Allied Corrosion, Marietta, Ga., at an estimated
cost of $18,108.15; M.T. Deason Company, Birmingham, AI., at an estimated cost
of $16,220.25 for a total estimated cost of $121,770.08, which are the most
responsive and responsible bids submitted in accordance with the specifications
II and that the appropriate officials be authorized to execute same.
BACKGROUND:
This bid represents Clearwater Gas System's estimated annual requirement for
steel gas materials to be ordered as needed. The steel gas materials are
required to construct new gas mains and service lines.
Eight (8) bids were solicited and six (6) vendors responded. There were two
(2) nO-bid responses. Bids were evaluated and recommended based on the lowest
bid price. Items # 34-36, 48, 71, 102-108, 129, 131, 154 and 155 were not
awarded as none of the responding vendors bid on these items.
After careful evaluation, The Manager of Gas Operations recommends awarding the
items as follows:
Group I Item 1-33, 37-41 - Phillips Engineering Co.
Group II Item 42-44 - M.T. Deason Co.
Group III Item 45-47, 49, 51, 56, 85-87 - Allied Corrosion Ind.
Item 50, 52-55, 57-70, 72, 79-84 - Phillips Engineering Co.
Item 73- 78 - M.T. Deason Co.
Group IV Item 88- 93 - Allied Corrosion Ind.
Group V Item 94-101 - The Avant! Co.
Group VI No bids on these items
Group VII Item 109-128, 150-153 - Allied Corrosion Ind.
Item 130, 132-149 - Phillips Engineering Co.
Use,. Dept:
Clearwater G
S 91.400.00 estimated
Current fiscal Yr.
Co..Ission Action:
o Approved
o Approved w/condltlons
o Denied
o Continued to:
Reviewed by:
legal
Budget
Purchasing
Risk "gmt.
CIS
ACH
Other
~
N/tJ
t LJJc
Originating Dept:
Clearwater Gas S t
Costs: S 121.770.08 estillllJted
Total
CIt
Advertised:
Date: 10/07/94 09/30/94
Pnper: Tampa Trlb Pin Co Rev
o Not Required
Affected Parties
f.1 Notified
o Not Required
Flnding Source:
o Capl tal Irrp.
o Operating
H Other Inventorv Code
Attnchllents:
Bid Tab & Summary
su.1 tted by:
~~
o None
Appropriation Code:
423'00000'141130-000-000
~ Printed on recycled paper
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'.~ ." : The .purchasing Manager concurs with thifl. recommendation.
. . ,
'::;.":These materials will be received to the inventory code 423-00000-141130-000-000
,,',and ch~rge~, to th~ appropriate code when issued from the warehouse.
',:.:The available balance of $3,631,357.55 ~s of December 6,1994,' inCIP
:>';: 963,01-563300-532-000 (pinellas New Gas Main & services) and elP code
:56330-532-000 (Pinellas Gas Line Relocation - Public Works Projects)
~<,'.'i"sufficient to fund this contract.
code 341-'
341-96303-.
are
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FY 94/95 91,400.00
FY 95/96 30.370.08
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smil-STEEL 'LUBRICATED PLUG VALVE
SPECIli'ICA'rION
SIZE ~ ~ ~ ~ ~ . . . ~ . . . - _ . _ _ _ ~ _ _ _ _ ; _ . _ 2"
MATERIAL_.~_~_..___..__~___.__. CAST IRON, BODY & PLUG
PRESSURE RATING_.__......~.__.. 200 CWP
TEMPERATURE RATING.........__.. -20 deg.F TO 200 des_F
END PREPARATION........... '. ~ . .. FLANGE X FLANGE (FLA'r FACE)
SIZE 'FACE 'IO FACE_:_____....... 7"
STANDARDS~~_...~...~...__..__.. HSS-SP-7B, ANSI B16.1, ASTMA-126
CLASS B
OPERATION__..___..._..____..... 1/4 TURN
"FLOW COEFFICIENT (Cv)~.._.._.._ 121
Al1ERICAN MADE.... _ _ . _ _ . . . _ _ . . . _ YES
.SIZE. : . . . . _ . _ - . . . . . _ . . - . . . . . _ .. 4. ..
MA~ERIAL.._.__..___.__~._..__.. CAST IRON7 BODY & PLUG
PRESSURE RATING_..._._..._~.._. 200 CWP
TEMPERATURE RA'rU1G. _.. _.. ~... _. ,-20 deg.F TO 200 deg.F'
END PREPARATION......._..._.._. FLANGE X FLANGE (FLAT FACE)
SIZE FACE TO FACE_. ~ _ . . _ . . _ . '. _. 9"
STANDARDS....-~___.__._._....__ MSS-SP-787 ANSI B16_1, ASTM A-126
CLASS B
OPERATION _ _ . _ . . _ . _ . _ _ . . _ _ . _ _ . _. 1/4 TURN
FLOW QOEFFICIENT (Cv).__.._.... 550
AHERI CAN MADE...... _ . ~ . _ _ _ _ . _ . .. YES
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MA'r.ERIAL~.....-......._.._..... CAST IRON, BODY & PLUG
PRESSURE RATING._.._.~_......._ 200 CWP
TEMPERATURE RATING_._.._..__._. -20 deg_F TO 200 deg_F
END PREPARATION...._.____..._.. FLANGE X FLANGE (FLAT 'FACE)
SIZE FACE TO FACE__.__.__._..__ 10-1/2"
STANDARDS.__.__.._.._.._.._.... MSS-SP-78~ ANSI B16~1, ASTM A-126
CLASS B
OPERATION. _ . . _ . . . ~ .: . . _ _ . _ _ _ . _ _ _ 1/4 TURN
FLOW COEFFICIENT (Cv)_._._.__._ 820
AMERICAN MADE.....__:....~__._. YES
All steel parts shall be American made. .
Style 90 Dresser, Quote both insulated and un-insulated on all sizes.
Style 90 Dresser shall be made of steel, not cast iron.
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CARBON-STEEL LUBRICATED PLUG VALVE
SPECIFICATION
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81 ZE. . . '. . . _ . . . _ .,. . . . . . ~ . . . _ . . .. 2"
MATERIAL....................... CARBON STEEL BODY7 SEMI-STEEL PLUG
PRESSURE RA'rING.. ........ _ _. .'.. 200 CWP
~.'EMPERATURE RATIHG _ . . . . . . . . . . .. -20 deg. F TO 200 deg. F
END PREPARATION...~.......~..~. WELD X WELD
SIZE FACE TO FACE.... ~ . . . . . . . . _ 7"
STANDARDS...................... ANSI B1B.l, AS'1'M A-126 CLASS'B
OPERA',rION. . . . . . . '. . . . . . . . _ . . _.. .. 1/4 'l'URN
FLOW COEFFICIENT (Cv).......... 235
AMERICAN MADE.................. YES
S1 ZE. ~ . _ . . . . . . . . . _ . . . . . . . . . . . ~. 4"
MATERIAL.~..................... cnllBON STEEL BODY, SEMI-STEEL PLUG
PRESSURE M'fING... ~ . . .... . . . . . .. 200 CWP
TEMPERATURE HA'rING............. -20 deg'. F TO 200 deg. F
END PREPARATION................ WELD X WELD
SIZE FACE TO FACE_............. 9"
STANDARDS.........._........... ANSI B16.1. ASTH A-126 CLASS B
OPERATION. . . . . . . . . . . . . . . . . . . . .. 1/4 ~'URN
FLOW COEFFICIENT (Cv).......... 770
AMERICAN MADE...._....._....... YES
SIZE. . . . . . . . _ . . . . . . . . . . . . . . . . .. 6 ..
MATERIAL....................... CARBON STEEL BODY,'SEHI-STEEL PLUG
PRESSURE RATING......_......... ANSI 150
TEMPERATURE RATING............. -20 deg.F TO 200 deg.F
END PREPARA'rION.... _...... _.... WELD X WELD
SIZE FACE/TO FACE.............. 13"
STANDARDS.._~_................. ANSI B1B.1, ASTH A-126 CLASS B
OPERA'rION. . . . . . . . . . . . . . . . . _ . . .. 1/4 trum~
FLOW COEFFICIENT (Cv).......... 820
AMERI CAN HADE.... _ . . . . . . _ . '. . . .. YES
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SPECIFICATION
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SIZE. . .. . .. . .. . . . . . - . . . . . ~ - . - - . - - 1"
PIPE SCHEDULE................. SCH. 40 (.la3 Wr)
PIPE GRADE.................... ASTM A-53 'fYPE E, GRADE B.
PRESSURE. RATING.._............ API 300,720 WOG
TEMPERA'ruRE RnNGE............. -20F TO 200F
END PREPARATION............... WELD X WELD
LENGTH. . . . . . . . . . . . . . . . . . . . . . .. 19-1/2"
ELECfRIC RESISTANCE........... >10.000 VOLTS AC
" , SEALING COMPONENT. _ . . .. _ . . . .. ~ '". ADIPRENE URETHANE
INSULATOR JOINT CONSTRUCTION.. FIBERGLASS BARREL WITH CONCENTRIC
STEEL STRENGTHENING RING
AMERICAN MADE................. YES
51 ZE. . . . ~ . . . . . . _ . . . . . . . . . . . . .. 2"
PIPE SCHEDULE... _ . . ~ . . . o. . . . . .. SCH. 40 ( . 154 WT)
PIPE GRADE.. .................. ASTH A-53 TYPE E, GRADE ~
PRESSURE RATING............... API 300. 720 WOG
TEMPERATURE RANGE............. -20F TO 200F
END PREPARATION............... WELD X WELD
LENGTH............ _.......... _ 2.1-5/8"
ELECTRIC RESISTANCE........... >10,000 VOLTS AC j
SEALING COMPO~ENT............. ADIPRENE URETHANE I
INSULA'rOR JOINT.,CONS'J:RU("'TION.. FIBERGLASS BARREL wrrn CONCENTRIC
STEEL S'rRENG'l'HENING RING
AMERICAN MADE................. YES
81 ZE. . . . . . . . . . . . . . 0 . . . . . . . . . .. 3"
PIPE SCHEDULE.................
PIPE GRADE... ~ . . . . . . . . . . . . . . . .
PRESSURE RATING...............
TEMPERATURE RANGE.............
END PREPARATION...............
LENGTH. . . . . . . . . . . . . . . . . . . . . _ . .
ELECTRIC RESISTANCE...........
SEALING COMPONENT.............
INSOLNIOR JOINT CONSTRUCTION..
AMERI CAN MADE.................
SCH. 40 (.216 WI)
ASIM A-53 TYPE E, GRADE B
API 300, 720 WOG
-20F TO 200F
WELD X WELD
22-1/2"
>10,000 VOLTS AC
ADIPRENE URETHANE
FIBERGLASS BARREL WITH CONCENTRIC
STEEL STRENGTHENING RING
YES
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SIZE. . .'. . . . . . . . . . . . . . . . . . . . . .. 4 "
PIPE SCHEDULE................. 5CH. 40 (.237 wr)
PIPE GRADE.'. . . . . .'. . . . . . . . . . . .. J\S'rH. A-53 'fYPE E. GRADE B
PRESSURE RATING...~........... API 300, 720 WOG
~EM?ERATURE RANGE............. -20F TO 200F
END PREPARATION............... WELD X WELD
LENG'rH. . . . . . . . . . . . . . . . . . . . . . .. 22-1/2"
ELECrRIC RESISTANCE....... .... >10,000 VOLTS AC
SEALING COMPONEN'!'............. ADIPRENE URETHANE
INSULATOR JOIN'!' CONSTJWCl'ION.. Ji'IBERGL/\SS BJ\RJl1~L WITH Cnttr,li:HT!1~~
r::'I'Ti'J1'T, c""'''r' '.....!'I' fl'l,' T 11'-'
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PIPE SCHEDULE_._......._.._... SCH. 10 (.280 Wl')
PIPE GHADE....... - " .. . . . . . . . -. AS'X11 1\-53 'l"YPE E. GRADE B
, PRESSURE RATING. .'~ - . . - . . . . . . .. API 300. 720 WOG
1'Et1PERA1'URE RANGE......... _ . . . .' -20F 'ro 200F
END PREPARATION... . . ~ . . . . . ". .. WELD, X WELD
LENGTH. . . . . . _ . . . . . . . . . . . . . . . . _ 22-3/4"
ELECtRIC RESrsTANcE......~.... >10.000 VOLTS AC
'SEALING COMPONENT......~._._.. ADIPRENE U~rHANE
INSULATOR JOIN'!' CONSTHUC'l'ION.. FIBI~RGLASS BARREL WITH CONCEN'l'RIC
S'l'gEL S'l'RENG'j'HENING RING
AMERICAN MADE............_.... YES
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SIZE. . . . . . . . . . . . . . . . . '. . . . . . . . . -- 8 " ,
PIPE SCHEDULE_..._..._...._... SCH_ 40 (_322 wr)
PIPE GRADE.. - . . . . . :. . . : . . . . . .. ASTM, A-53, 'l'YPE, E. GRADE B
PRESSURE RATING............_._ API 300. 720 WOG
',rEMPERA'l'URE Rl\NGE. . . . . .' _ . . . . . _ -20F 'fO 200Ji'
END PREPARATION........._..... WELD X WELD
LENG'r~l. . . _ . . . . . . . . . . . . _ . . . . . . _ 25 ..
ELECTRIC RESIS'l'ANCE_._.._...~_ >10.000 VOLTS AC
SEALING COMPONEN'J.'..... _ . . . . . .. I1DIPRENE URE'j'HANE
INSULATOR JOINT CONSTRUCfrON._ FIBEHGLASS BAJUU~L WITH CONCENTRIC
S'!'EI~L S'l'lU~NG'l'HEN ING . RING
AMERICAN MADE_.........._..._. YES
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C I T Y . 0 F C LEA R W ATE R
Interdepartment Correspondence
Terry Neenan, Assistant Director/CGS
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FROM: George McKibben, Purchasing Manager
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COPIES: Chuck Wa~rington, Director, Clearwater Gas System:
SUBJECT: Bid 234-94, Gas Materials - Steel
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DATE:
October 18, 1994
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Please furnish the following information so that we can
complete processing your requirement(s):
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Purchase Order contract' expires on / / . '
If'you require contract renewal, submi~purchase
requisition with quantities, item descriptions and
specifications as applicable.
Evaluate bids/quotes and make award recommendation.
Narrative justification signed by Department Direc-
tor is required if recommendation other than to low
bidder. Earliest bid/quote expiration date 01/17/95
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3. ( )
Agenda item required.
P.O. must be issued by date
price extension may be required.
or
Bid Advertised:
(X) Pinellas County Review
() St. Petersburg ,Times
(X) Tampa Tribune
() Other
09/30/94
_/_/-
10 07/94
_/_/-
RIECe/\!
ED
OCT 1 9 199"
C1eafWilt
, Of GilS SYstem
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Clearwater City Commission
Agenda Cover Memorandum
It. ,
Meeting Date:
IJ.
/.3.<:(5
80BJBCTI
Board of Trustees of the Clearwater 'Police Supplementary Pension Plan
a.COMKBBDATXOH/KOTIOHI
Re-appoint Roy R. May to the Board of Trustees, Clearwater Police Supplementary Pension Plan.
o ..... tMt the lflProprlatl offfclal. be euthorll-' to execute ....
BAC&QaOtJllDt
'In keeping with the provisions of Florida Statute 18S.0S, which states in part..." the board of trustees shall
consist of five members, two of whom, unless otherwise prohibited by law, shall be legal residents of the
municipality, who shall be appointed by the legislative body of the municipality..."
On December 11, 1992 Roy R. May (867 Island Way, Clearwater) was appointed by the City Commission
to serve on the Board of Trustees of the Police Supplementary Pension for a period of two years.
Mr. May has stated that he will accept re-appointment.
NIA
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.ev,.... bv:
legal
ludpt
Purchasing
Rllk MQMt.
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Total
~1..lon Action:
o Approved
e Approved w/condltlona
e Denied
e contrnued to:
Current fiscal Yr.
"0
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AdwwtlHd:
Dltl:
Paper:
. Not Requl red
Affect" 'artf_
e NotUred
. Not laqur red
F&nfl~ ~:
e Capital lllp.
e Operating
o Other
Attact.ents:
..-fned ~:
eft ant1i' 15('
o Printed on recycled ptptr
II None
Aflproprfatlon Cait:
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BOARD OF TRUSTEES
SUPfLEMFNrARY PENSION F'lJN]l
CD
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William Scdrick, Chairman
. ' Clearwater Police Department
,",' , .~.__. 644 Pierce Street
:!', ',,;,\;;:;~~:,:~ Clearwater. Florida 3461~
;':.' '~:~':;~'M E1~ted by Participants in Plan
\ "..:,:":~'."" Election: 1213-1216; 1993
l.:,., :.', Commission approval: Not required
>." Term Expires: 11/01195
'. Two (2) year term
Roy R. May
867 Island Way
Clearwater. Florida 34630
441-4829
Appointed by City Commission
Commission approval: 12/17/92
Term Expires: 11/01/94 .
Two (2) year term
" ~ ,
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Richard Breest, Secretary
Clearwater Police Department
644 Pierce Street '
Clearwater, Florida 34616
Elected by Participan~ in Plan
Election: 11/16-11/18/94
Commission approval: Not required
Term Expires: 11/01/96
Two (2) year term
William S. Schwob '
2574 Sweetgum Way West
Clearwater, Florida 34621
797-1381
Appointed by City Commission
Commission approval: 12/13/93
Term Expires: 11/01/95
Two (2) year term
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Bill Horton
2460 Moore Haven Dr.
Clearwater, Florida 346~9
796-0779 '
Selected by Board Members: 3/22/~3
Commission Approval: Not required
Tcnn Expires: 02101/95
Two (2) year term
I '
Tcmn expiration dates adopted on 11115193 with "Operating Rules and Procedures"
Revised November 29, 1994
"
,.. ..>....... . '. . .'.:. ....'\ '
Item tI
1.3.~5
SUBJECT: AMENDMENT TO JOINT PROJECT AGREEMENT WITH PINELLAS COUNTY FOR UTILITY
INSTALLATION BY ROADWAY CONTRACTOR - BETTY LANE BRIDGE AT STEVENSON'S CREEK.
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
13.
Heetlng Dot!!
RECOMMENDATION/MOTION: Ratify and confirm amendment of the ClearwaterjPinellas
county Joint Project Agreement for Utility Installation by Roadway Contractor for
the Betty Lane Bridge Replacement at stevenson's Creek by increasing the cost by
$46,336.50 from the estimated total project cost of $361,425.75 to the actual bid
cost of $407,762.25,
au and that the appropriate officials be authorized to execute same.
BACKGROUND: On September 12, 1994 the city Commission approved a Joint Project
Agreement with Pinellas County for utility Installation by Roadway Contractor at
Betty Lane and stevenson's Creek for the relocation of city natural gas, water
and sanitary sewer facilities. The engineers total estimate for this relocation
work was $361,425.75. The Joint Project Agreement stipulates that award of the
contract will be to the lowest bidder based upon a total of all County and city
work. The low bid received by pinellas county was from Kimmins Contracting
corporation and the city's portion of the work is $407,762.25. The city received
notification of pinellas County's intent to award contract to Kimmins on Nov. 18.
The terms of the Joint Project Agreement require that the city accept or reject
the county's bid within 5 days; The city Manager gave verbal award approval on
Nov. 22 and written approval to the County followed the same day. Alternative
to award approval would have required that the city obtain another contractor to
perform the work and would have caused the city to bear substantial additional
, costs for traffic maintenance, temporary restoration and project coordination.
A review of the bid tabulation depicts Kimmins' costs for the city's work to be
reasonable as they are in line with the other bidders' prices on this project.
The cost of $407,762.25 includes a five percent Pinellas county administration
fee of $19,471.25 as required by the Joint project Agreement.
Title/Description
sanitary Sewer Utility Relocation Accom.
Water Line Relocation-Maintenance
Gas Line Relocation-Maintenance
previously Approved
Amounts
$170,703.75
l36,017.00
54,705.00
$36l,425.75
Amendment
Amounts
$56.673.75
7,817.25
IS18,154.50)
$46,336.50
Bid
Amounts
$227,377.50
143,834.25
36.550.50
$407,762.25
Total
The available balances in the sanitary Sewer utility Relocation Accommodation,
Water Line Relocation - Maintenance, and Gas Line Relocation - l'otaintenance
capital improvement projects are sufficient to provide funds for this project.
Reviewed by:
Legal 1fto-
Budget t~
PurchasIng N/A
Risk Hgmt. N/A
OrigiMting Dept.
Engineering Services
User Dept. A1.771
publ iCWo~kV/P
Gas (!4V.J
Advertised:
C~nmisslon Action
IS
ACH
, iJ/A
tJCJ
Dote:
Funding SouI'ce:
COpl. Imp. X
Openl t i ng
Other
Approved
Approved
w/conditlons
Denied
Cont'd to
Other
N/A
~
I
I
I
Paper:
Not requIred X
Affected parties
not If led
Not required _L-
Appropriation Code(s)
315-96634-563800-535
31~.967Z2-563800-533
315'96348-563000-532
If Attochments:
Tobulatlon of Bids
I
I
I
,
Subml tted by:
City MtI~,.(/ -W
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Clearwater City Commission
Agenda Cover Memorandum
/Y
Item'
Heetlng Data: ____
(.3.15
SUBJECT: Purchase Professional and Computer Engineering services to provide a
computerization and data management system for the Water Pollution Control
Division.
RECOMMENDATION/MOTION: Award a contract for the purchase of Professional and
Computer Engineering services for the Water Pollution Control Division, at a
cost of $48,500.00, from McKim & Creed Engineers, P.A. of Clearwater in
accordance with Code Sec. 2.564(1)(e), sole source,
B and that the approprIate offIcIals be authorized to execute same.
BACKGROUND: The WPC Division utilizes a Computerized Data Management System
(COMB) to generate mandated reports for the Florida Department of Environmental
Protection (FDEP), the United States Environmental Protection Agency (USEPA)
and the Florida Department of Health and Rehabilitative Services (HRS). The
current data management system also tracks plant processes, operation trends,
maintenance and provides Quality Assurance/Quality Control (QA/QC) functions
for the WPC laboratories.
The current computer system uses a 80286 processing chip, operates at 8 MHZ and
uses Hewlett Packard hardware, which emulates scientific computing. The
present COMS utilizes three Hewlett Packard Vectra computers with specialized
hardware, and programming language. The custom software package designed, and
written by the McKim & Creed staff has successfully served the WPC Division
since 1988. However, the computers capabilities are limited, and will not meet
WPC'a future data management needs. Advances in technology, design, and speed
have rendered the proprietary emulation hardware obsolete. Todays new personal
computers have evolved such that WPC's unique needs can now be met without
specialized emulation.
Staff from the WPC Division, Information Services and McKim & Creed researched
several commercial software packages. Commercial laboratory and operations
software programs were compared to the current custom package in use. Factors
considered in the evaluation included: hardware cost, software cost, licensing
fees, labor cost for implementation, labor cost for transition, WPC staff
training, versatility, available support, and ease of future upgrades. WPC
staff recommends the current "custom" program and system be upgraded by McKim &
RevtlMld by:
Leoa 1
Budget
Purchasing
RIsk Mg1lIt.
CIS
"CM
ENG
Other
OrigInating Dcpt:
~ Englneerlng/WPC
~ User Dept:
~-
Costs: S 48,500
Total
$ 48,500
Current fiscal Yr.
Fund1ng Source:
IIlI Capital I~.
o Operating
o Other
C~\ss'on Action:
o Approved
o Approved w/condltlons
o Oenled
o Cont Inucd to:
Sw.ftted by:
c~:ta;r
Advert I sed:
Date:
Paper:
IIlI Not Required
Affected Parties
o NotIfied
IIlI Not Rcqu I red
Attach_mts:
HcK lrn & Croed Lot tor
Approprlat Ion Code:
315-96653-564300-535-000
o lIono
, .'1'
.........~,..,,"Oj~~.......:.~. .i..." ,'':.<'.~'
'.~ l
OJ . .
Creed. Upgrading the burrent.system will be more cost orfe~tivo tl1nn ntartlng
over and will meet the future, needs of ~he treatment pInneo nnd laboratorlon.
j
Services provided in the upgrade for Ph~s~ I will include; installntion and
start-up assistance, compiling the software programs for tho throe plant and
two laboratory computers, integration of data from the "Ll.lbtrolll' pr.ogram nnd
the ,automated laboratory equipment, integration of the preaont data boso
management system with the new system, and training of WPC staft. Phose 11 will
I :include custom programming to allow automatic transfer of Lnbtrol data to plant'
, -, database in LAN Network. !
, , "McKim ,& Creed (formerly Briley, Wild & Associates) has been inn trumental in tho
.~ design, construction and operation of the City'S three Advanced Wastewater
Treatment Facili~ies, two laboratories, the bio-solida facility and WPC'B
computer systems. The corporate history of McKim & Creed datee from 1969.
Their 25 year association with Clearwater provides knowledge of the Water
Pollution Control Division that is unparalleled. In 1904 MCKim & Creed'B
engineers designed the first CDMS used by the WPC Division. In 1900 they alao
designed and developed WPC's first upgrade. Their knowledge of the plant
facilities, process operations, regulatory requirements and computor eyatem
make competitive bidding for this project impractical. For these reasons and
'"for the fine service rendered in the past, WPC staff recommends McKim & Creed
be awarded the contract.
This is the first year of a two year project and is described in Informntion
Service's long range plan numbers 94000 and 94001. Year two (I.S. Long nanga
Plan #94002 - 94004) included the purchase of two networKs and file servers,
. network setup and configuration and three maintenance management programs.
Costs for year two are $44,700. The total cost for the entir.e upgrade
including n~w hardware, software and installation i8 $110,700.
'The available balance in this project is sufficient to provldo funds for thin
contract. Funding for the second phase will be requested for inclusion within
. 'the City Manage~:s FY 95/96 Budget.
:,
, ,
"
r/-IGV~CU1~
S\I~V1 VUtlS
PI m',lr~
1II0rmi C^:;(';lIN.\
f1t.'11W.
483 3 NOVA IlOAO
CJIIM,-,tl\.'l ~=^(.1-l, II :\'1/':
1lC'.41011H.bOO
r-"X 'iC.llCl/H~04
(lOt CI~'J~IJ.NO ~1~UI
suITe 20~
C':UAtI'N-"ttll. H. ;).1-)11\
llt~I442 11/)6
~M 61JI401.,~"
f __. __ ~....t.....t,..,_
NICKIl'v1&CREED
Water Pollution Control Computer Upgrade
Scope of Services
Background: The City of Clearwater operates three major Advanced Wastewater
Treatment Plants. Numerous computer resourceS are used to meet the
requirements for laboratory data management, statistical analysis, quality
assurance/quality control (QNQC), compliance reporting, and process control.
The continuous operational efficiency and laboratory reporting requirements are
mandated by Federal ~,d State regulations, which are getting stricter and more
complex every year. Cfjpe currently utilizes a Computerized Data Management
System (CDMSf.) to meet those needs. The initial CDMB was installed in 1984,
and the last major upgrade was provided in 1988. A new upgrade of the current
CDMS is now required to meet current and expected future needs.
This needed upgrade of the CDMS was included ill the approved Long Range
Plan, which was updated on January 31, 1994. The Scope of Services for this
project provides the necessary engineering and custom software services tor
implementation of Phase I of the Long Range Plan. The Engineer will also
provide specifications for hardware and third-party software purchases, which arc
also required to be provided as part of the long range plan. The combination of
Hardware and Software described above will complete part 94000 and 94001
(phase I) of this project.
Scope of Services: The Engineer shall provide teclmical services to achieve the
full implementation of the approved Phase I upgrade of the CDMS, including but
not limited to the following: hardware engineering, installation and start-up
assistance, custom software development, total system integration, assistance in
CDMS project implementation, staff training. documentation and support.
The database for the new s)'stem shall mirror the existing data structures, to
minimize the need for repetitive Ie-development of the existing data structures.
Custom utilities shall be provided for automatic transfer of data from the existing
CDMS to the new data structure, so that data which has accumulated for the past
several years will automatically be available to the new system,
The program shall include custom designed re-cursive calculations, which shall
minimize the need for time-consuming manual calculations, statistical anulysis and
report generation by the plant staff. The migration from the existing system to the
new 's}'stem shall utilize the existing designs fOT reports and entry screens.
wherever possible, to provide for a rapid transition to the upgraded system.
~~ ," J ~ ..
if_I'\- J I I WI .....1 ,,'-'-'""
C.;J I ,..~.) 1'fUV .1.:::1 ':?'" ~ (I.. (
Phase I will consist of an upgrade of the existing custom software for Plant
Operations to run on the neW HTBasic environment, and the new, more powerful
hardware, instead of the more limited HP Viper hardware/software environment.
The update shall include updates and improvements of all of the existing features
including data entry, report generation, historical data management and operator
controls, In addition. utilities shall be provided to allow the plant staff to design
their own data base structure, and to design the needed custom entry screens and
reports, so that future requirements can be met without the need for additional
custom software.
Phase I shall also include an upgrade of the automated Laboratory interface, to
provide an automatic link with the Labtrol program. Custom programming will
be provided to allow automatic transfer of data from the various computerized lab
test instruments directly into the user program.
Existing computerized instrumentation currently generates printed reports, which
require manual re~entry of data. Custom programming shall be: provided to
'''capture'l the data, and provide a method of automatic transfer of these numerical '
fields into the database, to minimize the need for repetitive manual entr)' of
computer-generated test results. The captured data shall also be structured to
provide a link to the automatic sample tracking' system, and provide the data
needed to track the Quality Control and Statistical Accuracy and Precision
requirements necessary for lab certification.
Services of the Engineer shall be provided on an actual cost basis) as projected in
the long range plan. Work on phase I will be completed v.-ithin the current budget
year, with total cost not to exceed $48J500.
Prepared by:
(1Jd (}zp
Daniel H. Cote P .E.
McKim & Creed
Clearwater, FL
Nov. 15, 1994
"
~MCKIM&CREED
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EASEMENT
FOR AND IN CONSIDERATION of the sum of One Dollar ($1.00) cash in hand
paid to it, the receipt of which is hereby acknowledged, and the benefits to
be derived therefrom,
THE PEP BOYS - MANNY, MaE , JACK,
a Pennsylvania corporation
3111 West Allegheny Avenue
Philadelphia, Pennsylvania 19132
does hereby grant and convey to the CITY OF CLEARWATER, FLORIDA, a Florida
Municipal Corporation, an easement over, under and across the following
described land, lying and being situate in the County of Pinellas, state of
Florida, to-wit: .
A Ten (lOt) foot water main easement lying 51 each side of all water mains up
to and inclUding all hydrants and meters, but excluding any water mains that
may lie under buildings or within five (5) feet of building , AND an ~ngress
and egress easement for refuse and garbage collections and city of Clearwater
, service and utility vehicles, all lying within the following described tract:
A PARCEL OF LAND LYING IN SECTION 14, TOWNSHIP 29 SOUTH, RANGE 15
EAST, OF PINELLAS COUNTY, FLORIDA, MORE PARTICULARLY DESCRIBED AS
FOLLOWS:
THE NORTH 342.00 FEET OF TRACT nAil, A REPLAT OF BLOCK nDII OF SUBURB
BEAUTIFUL, AS RECORDED IN PLAT BOOK .19, PAGE 100, OF THE PUBLIC
RECORDS OF PINELLAS COUNTY FLORIDA. t
. ,
LESS THE NORTH 150.00 FEET OF THE WEST 150.00 FEET THEREOF, AND ALSO
~ THE SOUTH 60.00 FEET OF THE WEST 282.12 FEET THEREOF.
The CITY OF CLEARWATER, FLORIDA, shall have the right to enter upon the
above described premises and to construct, install and maintain thereon any
water facilities and to inspect and alter such water facilities from time to
time.
as shown in the attached Exhibit A
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IN WITNESS WHEREOF, the party hereto has caused these presents to be
duly executed by its proper officers thereunto authorized and its seal to be
hereunto affixed, this 1'I1t.. day of 'tJc~ , 1994.
, ,
signed, sealed and delivered
, in the presence of:
By:
~/ c? /~d
Atoseph A. cirelli
Vice President of Real
and construction
J<M~
Estate
;J I~(}../{ r
Printed Signature
Attest:
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Witness' printe Signature
4.~--
Fr derick A. S amp ~
senior Vice presid of
Administration/sec tary
(CORPOR1~'!'E 5 Er..L)
STATE OF PENNSYLVANIA
COUNTY OF PHILADELPHIA
}
}
/) The foregoing instrument was acknowledged before me this jL/J.( day
of (/r~ , 1994 by Joseph A. Cirelli, Vice President, Real Estate &
construction, and Frederick A. Stampone, Senior vice President of
Administration and Secretary of THE PEP BOYS - MANNY, MOE & JACK, a
corporation organized and existing under the laws of the State of
Pennsylvania, on behalf of the corporation. They are personally known to me.
or h:r:e produce.d -as-i;dentifi'ca-t-i:-oR.
Notary Public: g~.~;f!:.<----
Type/Print/Stamp Name: /~
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NOT.'.Rr:'L SEAL
SH;'RC~,!, C\ r.;CI.~AtI. IlCt.'\t"/ Put:lic
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1721 GUlf-To-Bay Blvd.
Easement premises
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Grantor:
Grantee:
The Pep Boys
The city of Clearwater
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Grantor: The Pep BOys
Grantee: The city of Clearwater
EXHIBIT "A"
WATER MAINS - AS BUILT
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PROPOSED
PEP OOYS
AUTO PARTS RETAIL \
SERVlct F AClUTY
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PEP BOYS - CLEARWATER, FLORIDA
trE:4
5010 W. K.nI1.d:l BI"d~
Sui.. 200 ,. _ . .
T.",p.. "'CHid. :1:111011
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E A S E MEN T
FOR AND IN CONSIDERATION of the sum of One Dollar ($1.00) cash in hand
paid to it, the receipt of which is hereby acknowledged, and the benefits to
be derived therefrom,
SUN WATCH, INC.
135 pinewinds Boulevard
Oldsmar, Florida 34677-4225
does hereby grant and convey to the CITY OF CLEARWATER, FLORIDA, an easement
over, under and across the following described land, lying and being situate
in the county of Pinellas, state of Florida, to-wit:
A portion of section 5, Township 29 South, Range 15 East,
pinellas County, Florida, being more particularly described
as:
Commence at the southwesterly corner of Lot 7 , of unit 8,
"ISLAND ESTATES OF CLEARWATERtI, as recorded in Plat Book 64,
Pages 73 .and 74, of the pUblic Records of Pinellas County,
Florida, and run 5 72030'00" West, for a distance of 100.00
feet, to a point on the westerly right-of-way line, along a
curve to the right that has a radius of 6202.29 feet, an arc
length of 260.50 feet, a chord length of 260.48 feet and a
chord bearing of N 16001'18" West, thence continue along said
right-of-way along a curve to the right that has a radius of
6202.29 feet; an arc length of 170.31 feet, a chord length of
1701,t1 feet and a chord bearing of N 14001'55" West; thence
continue along said right-of-way along a curve to the right,
concave to the northeast radius 13696.00 feet, delta
00044'41", arc 1.78.01. feet, chord bearing N 13001'09" West,
178.01 feet to the POINT OF BEGINNING.
Thence from said POINT the following four (4) courses:
1) S 77022'26" West, 45.00 feet; 2) N 12037'34" west, 10.00
feet; 3) N 77022'26" East, 45.00 feet, to a point on a curve;
4) along the arc of a curve to the left, concave to the
northeast. radius 1.3696.00 feet, delta 00002t31", arc 10.00
feet, chord bearing S 12037t33" East, 10.00 feet to the
aforementioned POINT OF BEGINNING.
containing 449 square feet, more or less"
This easement is for water facilities installation and maintenance.
The CITY OF CLEARWATER, FLORIDA, shall have the right to enter upon the
above described premises and to construct, install and ~aintain there~n any
water facilities and to inspect and alter such water fnCllities from t~me to
time.
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IN WITNESS WHEREOF, the 'party hereto has caused these presents to be
duly executed by its proper officers thereunto authorized and its seal to be
hereunto affixed, this -L,/rr day of At/p~~..--r , ~994.
. r .
Signed, sealed and delivered
~n the presence of:
SUN WATCH, INC.,
a Florida corporation
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A-NESS
By:
aus 0 Palombo, President/
secretarY/Director
A. D ~Lf$'SAtJj)t.l/
Witness' Printed Signature
~:
(CORPORATE SEAL)
STATE OF FLORIDA )
COUNTY OF PINELLAS )
The' foregoing inst~ument was acknowledged before me this // ~day
, of ;'/)bi-i'"'1,1jA , '~994 by ,Fausto Palombo, President/Secretary/Director~__
, t."..; .-geu-:f 13u.J::lui..., .v'ice rresi61.gnt/Dirceoor I rg.pQ(;rti... e~~ AUNYATCH, INC., a
17'/ Florida corporation, on behalf of the corporation. 4 'p~rsonally known
to me or have produced ,;PP" as
'identification.
~
~ignature of person taking acknowledgment
~......../i) ~~C::4(t.:-
Type/pr~nt/stamp name of acknowledger
.;V'o~ if lj,,6~ /<. ___-
Title ot rank, and Serial NO'1 if any
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SKETCH AND DESCRIPTION
WR TER EASEMENT, PORTION (JF
SEC, 5, TUlP, Z9 5, RNG, 15 E.
PINELLRS COUNTY. FLORIDfl
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CoHHP-NCE M TilE ~oUTIl\lE5TER~Y CoRHtR OF ~OT 7, OF UIIIT ., "ISLAlID ESTATES
OF CLtARIIATER", AS RECOIIDED III P~AT BOOK '4, PAcES 7) AHD lC, OF TilE PUBLIC
RECORDS OF PIHELLAS COUIITY, FLORIDA, AHD ROH S.12'JO'OO"\I., FOR A DISTAIICE
OF 100.00 fEET, 70 A POU'T Oil TilE WESTtRLY 1I10IIT.or.IIAY LIIIE. ALOIIO A
CURVE TO TII! R I GilT TIIAT 11"5 A RADI US OF '202. n FEET, All ARC ~EHCTH OF
HO.50 rUT, A CIIORO LEIIGTH or 25O,U fEET AIID A CIIORD BEARIIIO or
II.U'OI'U"\I.; TIIEIIC1': CDIITIIIUE ALOIIG SAID RlOIIY-Of-VAY ALOIIG A CURVE TO
711E UcllT THAT I1AS A RADIUS or 'Z02,29 FEET! All ARC LEHcTlI Of 110.31 rtET,
A CIIORD LEHCTII OF 170.)1 fEET ""0 A CIIORD BEAIIING or H,IC'01'5S"V,1
THENCE COIITIIIU& ALONG SAID IIHlIlT.or.VAY ALoHG A CURl/II TO TilE RlellT, COHCAVlt
TO TilE HGRTIIEAST RADIUS JJ''',OO fEET, DELTII 00'44'41", III1C PS.OI fUT,
CHORD Bt."R IIHi H lJ' 0 I' Of" II, 111.0 I rEET TO THE POI NT or BEGI Hili NG,
TIIEIIC!: FROIl SAID ~OIllT TII& fOLLOIIING fOUR C 41 COURSES I
II S 7"22'16~ II, 15.00 rr.r.r, 1'" IZ'J1'JC- v, JO.oo fEErl
)1 II 71'Z2'2'. r, 4~,OO f&ET, TO A POIHT Oil A CURVtl
u ~I,.ltlr. rllE ~"C or.\ CUR1;E TO T~E urT, COIICAVE TO Tilt 1I0RTIlEA.ST
RADIUS 13"',00 FtET, DELTA. OO'OZ')l", ARC 10.00 r&ET,
CIIORO StARIHe S IZ')7'))" E, 10.00 fEET
TO TilE AFI)RliHr.Hrl VHl!1I rOINT OF IJI;CUIIIIIlG.
COIITAIIIS 4 n SQUARE nEt. 1I0RE OR LESS.
.LEG.Q!.Q
~ - ~ollm " . IlAOIUS
S - 50\1111 ClI . ClIOIlD
w .. W(st CD - CUOIlO Q[.lII1IIO
t . tASt roe - POUlT or COUV(IICEIoIErrt
A . MC ,.Oll _ ,.OINT or OECIWlIPlD
o .' D[~l'"
NOT A SURVEY
---.---.,...--.--------
, ) .---------------------------------------------------------------------------
MIGHAEL BAKER A 550 CIA TES, ING.
LAND SURVEYORS and PLANNERS
9 SOUlIl SArrOI'm AVEIIUE
TARPOtJ SPRINGS. FLORIDA 34689
("':1) IIJIHlDlll r;.J(I (II/J) 1I!~-'~68
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AFFIDAVIT OF NO LIENS
STATE OF FLORIDA }
COUNTY OF PINELLAS }
BEFORE ME, ,the undersigned authority, pe~sonally appeared
~usto Palombo, president/Secretary/Director ~D ,Deu.s Cup'liC?,
~~6ielQnt:/aireet~r of OBN L.. WATCH, INC., a Flo~ida corporation, who,
f~rst duly sworn, depose and say:
1. That said corporation is the owner of legal and equitable title to
the, following described property in pinellas County, Florida, to wit:
vice
being
A portion of section 5, Township 29 South, Range 15 East,
Pinellas County, Florida, being more particularly described
as:
Commence at the southwesterly corner of Lot 7, of unit 8,
"ISLAND ESTA'l'ES OF CLEARWATER", as recorded in Plat Book 64,
Pages 73 and 74, of the Public Records of Pinellas County"
Florida, and run S 72030'00" west, for a distance of 100.00
feet, to a point on the westerly right-of-way line, along a
curve to the right that has a radius of 6202.29 feet, an arc
length of 260.50 feet, a chord length of 260.48 feet and a
chord bearing of N 16001'18" West, thence continue along said
right-of-way along a curve to the right that has a radius of
6202.29 feet; an arc length of 170.31 feet, a chord length of
170.\-1 feet and a chord bearing of N 14001' 55" West.; thence
continue along said right-Of-way along a curve to the right,
concave to the northeast. radius 13696.00 feet, delta
00044'41", arc 178..01 feet, chord bearing N 13001f09" west,
178.01 feet to the POINT OF BEGINNING..
Thence from said POINT the following tour (4) courses:
1) S 77022'26" West, 45.00 feet; 2) N 12037'34" west, 10.00
feet; 3) N 77022'26" East, 45.00 feet, to a point on a curve;
4) along t.he arc of a curve to the left, concave to the
northeast radius 13696.00 feet, delta 00002'31", arc 10.00
feet, chord bearing S 12037'33" East. 10.00 feet to the
aforementioned POINT OF BEGINNING.
Containing 449 square feet, more or less.
2. That said property is now in the possession of the record owner.
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3. That there has been no labor performed or materials furnished on
said property for which there are unpaid bills for labor or materials against
said property, except (if none insert. "nonelt):
4. That there are no liens or encumbrances of any nature affecting the
title of the property hereinabove described, except:
That certai.n note and mortgage dated September 19, 1990 as recorded in
O.R. Book 7455, Page 909 of the Public Records of pine11as county,
Florida, in favor of Swire Pacific Holdings, Inc., a Delaware
Corporation, payable in full by December 21, 1993, said payoff date
having been extended to December 21, 1994 by mutual cCilnsent of the
parties.
5. That it is hereby warranted that no notice has been received for any
public hearing regarding assessments for improvements by any government, and
it is hereby warranted that there are no unpaid assessments against the above
property for improvements thereto by any government, whether or not said
assessments appear of record. .
6. That there is no outstanding sewer service charges or assessments
payable to any government.
A. f) r,4L65.:~.4-N JJ R ()
witness' Printed Signature
embraced herein are for the purpose of
agents, successors and assigns to rely
~o, presidentl
secretary/Director
7. That. .the representations
inducing CITY OF CLEARWATER, its
th~'r?y //)
/4.~~
WITNESS
sworn to and subscribed to before me this // Hday of .-Vi>Vcrr1-? ~~
A,O., 1994. ~
~igl),ature of.bP'er~on tak~ng acknowledgment
/7 so 7'lJ ,,-:;f....!7V /:;ft. ~~~ u
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Type/print/stamp name of ack~owl~d9pr
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Ti tl'e or rank, and serial No., ~f any
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SKETCH AND DESCR1PTIOI-.J
WI/ TEfl EASEHENT, PORTION OF
SEC. 5, TWP. Z9 S, RNG, 15 E
PINELLI/S COUNTY, FLORIDA
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MICHAEL BAKER ASSOCIA TES, INC.
LAND SUR Vf)'ORS and PLANNERS
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CITY OF CLEARWATER
Interdepartmontal Correspondence
, '1.
TO:
Mayor and Commissioners
. ,
FROM:
Cynthia E. Goudeau, City Clerk
,
SUBJECT: Charter Amendments
COPIES: Elizabeth Deptula, City Manager
Pamela Akin, City Attorney
DATE: December 14, 1994
The attached Charter reflects the changes the Commission as already directed be on the
March Ballot. The amendments made in November have been incorporated.
Following is a listing of the sections, an explanation of the agreed to change and any other
recommendations that have been received.
Section 1.01. Corporate existence and powers. No changes proposed.
Section 1.02. Corporate Boundaries, No changes proposed.
Section 2.01. Commission; composition; powers.
(a) Composition,
The sentence added clarifies that the candidate receiving the largest number of votes
is the winner of an election. The City Attorney believes this sentence would be more
appropriately placed in Sec. 8,05(a).
(b) Powers. No changes proposed.
(c) Duties.
Commissioner Thomas recommends adding a subparagraph 4 to require the City
Commission to meet annually in a Strategic Planning Session to develop a 5 year
strategic plan,
(d) Limitations.
Commissioner Thomas recommends amending subsection (5) to provide that City
Hall, the main Library and the Harhorview Center can not be sold or donated nnd
City Hall and the Library can not be leased or used for other than municipal purposes
without a referendum.
Section 2,02. Qualifications. No changes proposed.
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Page 2 - Charter Amendments
December 16, 1994
Section 2,03, Election and terms. No changes proposed.
Section 2,04, Compensation and expenses.
The amendment eliminates the requirement that an ordinance adjusting the commission's
salaries has to he adopted no later than six months prior to the next election. J
Section 2.05, Mayor-Commissioner, functions and powers.
The second paragraph is amended to clarify when the Vice-Mayor is appointed and that they
act in the temporary absence of the Mayor.
Section 2.06, Prohibitions, No changes proposed.
Section 2.07. Vacancies; forfeiture of office; filling vacancies; advisory boards,
(a) Vacancies. No changes proposed.
(b) Forfeiture of office.
3. Commissioner Thomas recommends changing this to forfeiture if a commissioner fails
to attend 6 consecutive regular meetings; staff recommends a percentage be used,
4. This subsection is being changed to caU for forfeiture for absences from 25 % d'Ie
regular meetings in a 12 month period. This change was made to address the change
in the number of meetings being held. Commissioner Thomas recommends changing
this to 12 meetings,
(c) Filling of vacancies.
1. The change addresses the fact that there are times when the Commission may not meet
within the 30 day period.
2, Requires a vacancy be filled within 60 days or a special election will be called.
3. Changes Itservicelt to II serve 11
(d) through (f). No changes proposed.
Section 2.08. Procedure.
(a) Meetings,
Change allows any Commissioner to call a special meeting.
(b) Rules and journal. No changes proposed.
(c) Voting.
Staff recommends an amendment that would allow votes on ordinances and resolutions
to be by voice vote rather than roll call. Our current method of roll call is not a true
roll caIl but a voice vote. A roll call vote is not required by state law,
unlettered paragraph.
Clarifies the need for an affirmative vote of the majorily of all commission
members for changes to the entire chapter.
Section 2,09, and 2,10 No changes proposed.
Section 3.01. City Manager. No changes proposed.
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Page 3 ~ Charter Amendments
December 16, 1994
"
Section 3.02. Appointment; removal; compensation.
(a) Appointment. .
Commissioner Thomas recommends appointment of the City Manager be by an
affirmative vote of four commission members at one meeting or of three commission
members at two separate meetings two weeks apart.
(b) through (d) No changes proposed.
. Section 3,03, Powers and duties of the City Manager.
(a) Commissioner Thomas recommends deleting the reference to civil service.
(b) through (I) No changes proposed.
Section 3,04. Personnel system. No changes proposed.
Section 4.01. City Clerk. No changes proposed.
Section 4.02. City Attorney, legal department.
The proposed change allows for paralegals, Staff recommends that reference to positions
other than the attorney and assistant attorneys be deleted and instead substitute uand such additional
staff as the commission may authorize. II
Section 4,03. City Attorney, appointment, removal, qualifications and duties.
. (a) The amendment includes the requirement that the city attorney establish residency within
the city of Clearwater. Commissioner Thomas recommends that the appointment and
removal provisions be the same as he has proposed for the City Manager,
Section 4.04. Assistant city attorneys, special counsel. No changes proposed.
Section 4,05, Compensation,
Provides that the Commission will provide for but not fix compensation.
Section 5.01 Regulation. No changes proposed.
Section 6.01 through 6.04. No changes proposed.
Section 6.05. Petitions.
(n) through (c) No changes proposed.
(d) Time for filing referendum petitions.
'Requires "completed" petitions be filed nnd increases the time frume from 60 to 90
days.
Section 6.06, through 6,09, No chnnAcs proposed.
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Page 4 - Charter Amendments
December 16, 1994
Section 7,01 Charter Amendment.
(a) Initiation by ordinance" No changes proposed.
(b) Initiation by petition.
1, no changes proposed.
2, increase the time frame from 120 days to 150 for holding an election,
Section 7.02, Charter review advisory committee. No changes proposed.
, ' ,
Section 8.01 through Section 8.05. No changes proposed.
, Section 8.06 Candidate vacancy. .
Add a new section to provide for candidate vacancy as required by state law.
,
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Section 9.01. Fiscal Management procedure, .
. Increase the amount of revenue bonds that can be issued without a referendum to 5 million
doUars.
" .
Section 10,01 through 10.05 No changes proposed.
" A change was originally proposed regarding the non-retroactivity of term limits, However,
the City Attorney has advised that due to the ballot language on the November ballot addressing that
issue, it is not necessary to include this amendment in March.
Also attached is the language developed by Commissioner Deegan and Alan Zimmet
regarding the City Auditor and Commissioner Thomas's original motion regarding same.
)
PART I CHARTER AND RELATED LAWS
Subpart A CHARTER-
-Editor's "ate--Printed herein is the home rule charter of the city, Ordinance No.
1830, as approved by the electors on December 12, 1978. Additions made for clarity are
indicated by brackets. Obviously misspelled words have been corrected without notation. A
uniform style of capitalization and a uniform style of expression of numbers have been
employed. Sections amended by subsequent ordinances are followed by a history note in
parentheses.
State raw reference(s)..Municipal home rule powers act, F.S. ch. 166: charter
amendments, F,S. ~ 166.031,
Article I. Corporate Existence and Powers
See, 1,01; Corporate existence and powers.
Sec. 1.02, Corporate bounda.ries.
, ,
Article II. Legislative
See, 2.01, Commission: composition: powers.
Sec. 2.02, Qualifications,
Sec. 2.03, Election and terms.
See, 2,04, Compensation and expenses.
See, 2.05. Mayor-commissioner, functions and powers.
Sec. 2.06, Prohibitions.
Sec. 2,07, Vacancies: forfeiture of office; filling vacancies; advisory boards.
Sec. 2.08. Procedure.
Sec. 2,09. Ordinances and resolutions in general.
See, 2,10, Authentication, recording and disposition of charter amendments, ordinances
and resolutlons.
Article III. Administrative
See, 3.01. City manager,
See, 3.02, Appointment; removal; compensation.
See, 3,03. Powers and duties of the city manager.
See, 3.04. Personnel system.
Article IV, City Clerk: City Attorney: Legal Department
Sec. 4.01, City clerk.
Sec. 4.02. City attorney, legal department,
Sec. 4,03, City attorney, appointment, removal, qual1flcatlons and duties.
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Sec; 4,04. Assistant city attorneys,. special counsel,
Sec, 4.05, Compensation,
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Article V, Planning and Zoning
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, Article VI. Initiative, Referendum; Recall
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. Sec, 6,01, Initiative.
Sec; 6.02, Referendum,
Sec. 6.03, Recall..
See, 6,04. Commencement of proceedings.
, Sec. 6.05, Petitions.
Sec, 6.06. Procedure to filing,
Sec. 6.07; Referendum petitions; suspension of effect of ordinance,
Sec. 6.08, Action on petitions, .
Sec. 6,09, Results of election,
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See, 7,02. Charter review advisory committee,
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Artic1e VIU. Nominations and Elections
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Sec. 8,01, Qualified voters.
Sec, 8,02, Nonpartisan elections,
Sec. 8.03. Form of ballots.
Sec. 8.04, Nominations.
Sec, 8.05. Elections,
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Article IX~ Fiscal Management Procedure
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Article X, Transition Schedule
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, Sec. 10,01. Continuation of former charter provisions.
Sec. 10,02. Ordinances preserved,
See, 10,03. Rights of officers and employees,
Sec. 10.04. Pending matters.
Sec~ 10.05. Schedule,
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ARTICLE I. CORPORATE EXJSTENCE AND POWERS.
.State law reference(s)--Powers generally under home rule, F,S. 9 166,021,
Section 1,01. Corporate existence and powers.
"
(a) The City of Clearwater, Florida, hereinafter referred to as city, as created by
Chapter 9710, Special Laws of Florida, 1923, as amended, shall exist and continue as a
municipal corporation, shall have all governmental, corporate and proprietary powers to
enable it to conduct municipal government, perform municipal functions and render .
~unicipal services, and may exercise any power for municipal purposes except when
expressly prohibited by law,
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(b) The city may exercise any of its powers or perform any of its functions and may
participate in the financing thereof, by contract or otherwise, jointly or in cooperation with
anyone or more states or political subdivisions or agencies thereof, or the United States or
any agency thereof. .
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(c) The powers of the city under this charter shall be construed liberally in favor of
the city. The city will be empowered to do whatever is necessary and proper for the safety,
health, convenience and general welfare of its inhabitants. The specific mention of a
particular power in the charter shall not be construed as limiting in any way the general
power stated In this section of article I.
(d) In addition to the powers enumerated herein, the city shall be vested with all
powers granted by general or special acts of the legislature of the State of Florida and
otherwise provided by law,
(Ord. No.4 768, 9 1, 1-19-89/3-14-89)
Section 1,02. Corporate boundaries,
The corporate boundaries of the city shall remain fixed and established as they exist
on the date this charter takes effect, provided that the city shall have the power to change
its boundaries in the manner prescribed by law.
(Ord, No.4 768, 9 1, 1-19-89/3-14-89)
State law reference(s)--Municipal annexation or contraction, F.S, ch, 171.
ARTICLE II, LEGISLATIVE
Section 2,01, Commission; composition; powers,
tal Composition. There shall be a city commission, hereinafter referred to as the
commission, composed of five commissioners, including the mayor-commissioner. The
members will occupy seats numbered one through five, inclusive, All members shall be
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elected at large by the qualified voters of the city. The candidate receiving the largest
number of votes amonQ the candldatres for that seat shall be elected.
(b) Powers, All legislative power of the city shall be vested in the commission,
except as otherwise provided by law or the provisions of this charter, and the commission
shall provide for the exercise thereof and for the performance of all duties and obligations
imposed upon the city by law.
(c) Duties. It shall be the duty of the commission to discharge the obligations and
responsibilities imposed upon the commission by state law, city ordinance and this charter.
1 , The commission shall be responsible for evaluating the job performance of all
their executive and administrative appointees, reporting such evaluation each
year in the month of October to the citizens of the city. The evaluation
process shall be determined by the commission and may be made by the
commission as a whole, an independent management consultant, an
appointed citizens' committee, or any combination, The results of the
evaluation shall report the adequacy of performance, recognizing areas of
exceptional performance as well as areas of improvable performance,
2. The commission shall adopt by ordinance a fiscal management procedure
code providing a comprehensive system of fiscal management,
3. The commission shall provide for an annual independent audit by a firm of
certified public accountants of all city accounts and may provide for more
frequent audits if the commission deems it necessary, No firm shall be
employed for more than five consecutive years, All audits shall be according
to the procedures and requirements required by law.
(d) Limitations. The legislative power provided herein shall have the following
limitations:
( 11
The total indebtedness, which for the purpose of this limitation shall include
revenue, refunding and Improvement bonds of the city shall not exceed 20
percent of the current assessed valuation of all real property located in the'
city; and the total budgeted expenditures in any fiscal year shall not exceed
the total estimated revenue plus any unencumbered funds carried forward
from a prior fiscal year.
, .
(2)
All purchases in excess of $10,000.00 shall be awarded by the commission
to the lowest responsive and responsible bidder, selected after receiving
sealed, competitive bids from no less than three qualified vendors whenever
practical; provided, however, that such purchases that are in excess of
$25,000 shall be awarded by the commission. No contract or purchase
which is subject to the requirements imposed by this paragraph may be split
or otherwise awarded in a cumulative manner,
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(3)
(4)
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With the exception of maintenance or emergency dredging, and dredging
related to that portion of Duned!n Pass located within the boundaries of the
city, permits for dredging or filling in excess of 4,000 cubic yards below the
mean high water line may be authorized only after properly advertised public
hearings before the commission and approval at referendum.
(i) Prior to the sale, donation, or other transfer or to the lease for a term
longer than five years of any municipal real property, the real property must
be declared surplus and no longer needed for municipal public use by the
commission at an advertised public hearing. Except in the case of right-of-
way or easements or transactions with governmental entities as described
herein, no real property may be given away or donated without prior approval
of the qualified voters of the city at referendum.
Oi) Except as otherwise provided herein, real property declared surplus shall
be sold to the party submitting the highest competitive bid above the
appraised value whose bid meets the other terms set by the commission and
who will use the property in accordance with the commission's stated
purpose for declaring the property surplus, If any,
(iii) Surplus real property may be transferred to another governmental entity
for less than the appraised value after an advertised public hearing has been
held and a finding by the commission of a valid public purpose for the
transfer.
(iv) Surplus real property may be exchanged for other real property having a
cor:nparable appraised value,
(vI No municipally owned real property identified as recreation/open space on
the city's comprehensive land use plan map as said plan existed on
November 1, 1979 (or as may be added to hereafter), may be sold, leased or
conveyed to another entity without prior approval of the qualified voters at
referendum, except when the commission determines it is appropriate to
dedicate right-of-way from properties identified as recreation/open space,
(vi) No right-of-way or easement which terminates at, or provides access to,
the water's edge of either a body of salt water or a body of fresh water may
be vacated for the benefit of private individuals, Nothing contained in this
paragraph shall prevent an easement for utility purposes from being
exchanged for a new easement for similar purposes or from converting a fee
interest for utility purposes into an easement for such purposes.
(viii The commission has the power to lease municipal real property for five
years or less without declaring it surplus, Municipal real property declared
surplus may be leased for a term up to 30 years, provided, however, nothing
herein shall preclude renewal of any lease for a maximum of 30 years.
Municipal property declared surplus may be leased for an initial period of time
or a renewal period exceeding 30 years, if approved at referendum, but not
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to exceed 60 years total. Leases of real property in an industrial park shall
provide for continual use for private/public business purposes and shall
provide a reasonable rate of return on the city's investment including a rent
escalation clause,
(viii) All leases of municipal real property shall contain recapture and reverter
clauses,
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(ix) The commission when purchasing real property whose sales price is less
than $250,000 at a minimum shall obtain an appraisal performed by the
appropriate city staff. If the sales price of such property is equal to or
exceeds $250,000 but is less than $500,000, the commission shall obtain at
least one appraisal by an independent certified appraiser, If the sales price of
such property is equal to or exceeds $500,000, the commission shall obtain
at least two appraisals by independent certified appraisers.
(5)
No municipal or other public real property lying west of Osceola Avenue, east
of Clearwater Harbor between Drew and Chestnut Streets, being further
described as:
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That portion of city-owned land bounded on the north by the right-of-way of Drew Street,
on the east by the right-of-way of Osceola Avenue, on the south of the right~af-way of
Pierce Street, and on the west by the waters of Clearwater Harbor, lying below the 28
mean sea level elevation, together with the following described tract: Beginning at the
northeast corner of section 16, township 29 south, range 15 east, Pinellas County, Florida,
and run thence west along the north line of said section, 1320.0 feeti thence south along
the west line of the east one-half of the northeast one-quarter of said section 16, 1526,16
, feet to an intersection with an easterly projection of the centerline of Pierce Street; thence
south 89845 '00" W along the centerline of Pierce Street, 418 feet to an iron stake set in a
projection of the west line of Osceola Avenue as extended across Pierce Street; thence
south 20 feet along this projection of the southwest corner of the intersection ot Pierce
Street and Osceola Avenue; thence south 88-18'42" W along the south line of Pierce
Street, 375 feet to the point of beginning; thence continue south 88818'42" W, 270.89
feet along said south line of Pierce Street to the east right-of-way line at Pierce Boulevard;
thence south 19-24'39" east along aforesaid east right-of-way along a curve to the right,
chord 157.24 feet, arc 157.41 feet, radius 980 feet; thence north 88818'46"'east, 120.42
feet; thence north 0814'32" west, 50 feeti thence north 88018'42", 1 00 teeti thence
north 0014'32" west, 99.80 teet to the point of beginning less and except that portion of
the above described tract designated for the Bandshell Site,
and no municipal or other public real property constituting the Memorial
Causeway or lands immediately contiguous thereto, more particularly
described as:
That portion of Memorial Causeway (S.R. 60) a 1200-foot-wide right-at-way, lying
between the east abutment of the west bridge and the east line at Clearwater Harbor, and
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the submerged portions of Board of Trustees of the Internal Improvement Trust Fund Deed
Numbers 17,500 and 17,502, ,
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shall be developed or maintained other than as open space and public utilities
together with absoclated appurtenances, except upon a finding by the
commission at a duly advertised public hearing that such development is
necessary In the interest of thepublic health, safety and welfare of the
citizens of the city and approval of such finding at a referendum, conducted
sub~equent to the public hearing. However, city-owned tennis courts and
associated appurtenances may be constructed and maintained on such
property south of Cleveland Street.
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(6) Any nonwbudgeted expenditure In excess of $5 million must be
approved by the commission in two separate sessions held at least two
weeks apart and an advertised notice of a public hearing must be given at
least five days prior to the second session,
(Ord. No. 2905, ~ 1, 12~17-82/2-8-83; Ord, No. 3825, ~ 1, 12-20-84/2-12-85; Ord. No,
4768, ~ 1, 1w19-89/3-14-89; Ord. No. 5161, ~ 1,1-2-92/3-10-92)
Section 2.02. Qualifications.
The members of the commission shall be qualified voters of the city and shall.have
continuously resided in the city for at least one year prior to submitting a petition for
election, The commission shall be the judge of the election and the other qualifications of
its members and of the grounds 'for forfeiture of their office.
(O~d, No.4 768, !i 1, 1-19-89/3-14-89)
Section 2,03. Election and terms,
All commissioners, including the mayor-commissioner, shall be elected for terms of
three years, Terms shall overlap, with the mayor-commissioner and two commissioners
elected one year, and the additional two commissioners elected the following year.
A person shall not serve more than six consecutive years as a city commissioner
after which such person shall not hold any city commission seat, other than mayor-
commissioner, for a minimum of three years.
A person shall not serve more than six consecutive years as mayor-commissioner
after which such person shall not serve as mayor-commissioner or hold any city
commission seat for a minimum of three years,
Newly elected commissioners shall take office and be sworn in on the first Thursday
in April.
(Ord. No. 3825, ~ 2, 12.20.B4/2-12-85~ Ord. No. 4768, ~ 1,1-19-89/3-14.89)
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Section 2.04, Compensation and expenses.
The commission may determine the annual salary of commissioners and the mayor.
commissioner by ordinance, but 1b.u no ordinance increasing such salary shall D.Q1 become
effective until the date of commencement of the terms of commissioners elected at the
next regular electlon/-pl'O'v'ielea t"81 sUe3h election fcllo'v"s the adoption of such ordinance by
at least six months. Commissioners shall receive their actual and necessary expenses
incurred in the performance of their duties of office.
Section 2.05. Mayor~commissioner. functions and powers,
The mayor-commissioner shall preside at all meetings of the commission, perform
such other duties consistent with the office as may be imposed by the commission and this
charter and shall have a voice and a vote in the proceedings of the commission, but no
veto power. The mayor-commissioner may use the title of mayor in any case in which the
oxecution of legal instruments in writing or other necessity arising from the general laws of
the State of Florida, the statutes or executive orders of the government of the United
States, or this charter so require; but this shall not be considered as conferring upon the
mayor-commissioner administrative duties except as required to carry out the
responsibilities stated in this charter, The mayor-commissioner shall be recognized as the
official head of the city by the courts for the service of process, by the governor for
purposes of military law, and for all ceremonial purposes.
At the second evening commission meeting in April of each year, the commission
shall elect one of its members as vice-mayor. The vice-mayor shall act as mayor-
commissioner during the temDorary absence or inability of the mayor-commissioner to
perform the duties of the office of the mayor,
(Ord, No.4 768/ ~ 1, 1-19-89/3.14.89)
Section 2,06, Prohibitions,
(a) Appointments and removals. Neither the commission nor any of its members
shall In any manner dictate the appointment or removal of any city administrative officers
or employees whom the city manager or any of the city manager's subordinates are
empowered to appoint.
(b) Except for the purpose of inquiries and investigations, the commission or its
members shall deal with city officers and employees who are subject to the direction and
. supervision of the city manager solely through the city manager, and neither the
commission nor its members shall give orde~s to any such officer or employee, either
publicly or privately. It is the express intent of this charter that recommendations for
improvement in clty operations by individual commissioners be made to and through the
city manager.
Nothing in the foregoing paragraph is to be construed to prohibit individual members of the
commission from closely scrutinizing by questions and personal observations all aspects of
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city operations so as to obtain independent information to assist the members of the
commission in the formulation of sound policy.
(c) Holding other office, No present or former commissioner shall hold any
compensated appointive city office or employment until one year after the expiration of the
t~rm for which such commissioner was elected.
(Ord. No, 4 768, ~ 1, 1-1 9-89/3-14-891
Section 2,07. Vacancies; forfeiture of office; filling vacancies; advisory boards.
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(a) Vacancies. The office of a commissioner shall become vacant upon the death,
resignation or removal from office in any manner authorized or required by law or forfeiture
of the office, such forfeiture to be declared by the remaining members of the commission,
(b) Forfeiture of office. A commission member shall forfeit such office if such
member:
1 . lacks at any time during the term of such office any qualification for the
office prescribed by this charter or by law, or
2, Is convicted of a felony or a crime involving moral turpitude, or
3, Fails to attend three consecutive regular meetings of the commission, unless
such absence is excused by the commission, or
4. Fails to attend 25 percent of the regular six regular meetings during a 12~
month period whether excused or not.
(c) Filling of vacancies, Vacancy in commissioner's seat.
1.... A vacancy in the commission sh8H should be fHed .fillmt by majority vote of the
remaining commission members within 30 days of the vacancy and the person so
appointed shall serve as commission member until the next regular or special
election,
2... If the commission fails to fill such vacancy within 60 days after it occurs. a special
election shall be called to fill the unexpired term.
.3.... At the next regular or special election a special ballot shall be voted to elect a
commission member to ~ service for the remainder of the unexpired term of the
office filled by vote of the commission,
~ Any person appointed to fill such a vacancy shall possess all the qualifications
required of a commissIon member by this charter and by law,
(d) Extraordinary vacancies, In the event that all commission members are removed
by deathl disabilitvl or forfeiture of office, the governor shall appoint an interim commission
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that shall call a special election to be held within 90 days of the occurrence of the
vacancies and such election shall be done in the same manner as the first election under
this charter. In the event vacancies cannot be filled as provided in section 2.07(c) because
of permanent vacancies which make it impossible to assemble a quorum, then in such case
the governor shall appoint that number of commission members necessary to constitute a
quorum who shall hold office until the next regular or special election,
e) Adv!sory boards. The commission may at any time appoint an advisory board(s)
composed of residents of the city qualified to act in an advisory capacity to the
commission, An ' . advisory board" shall mean any board, group, committee or commission
whose powers, jurisdiction and authority are solely advisory and do not include the final
determination or adjudication of any personal or property rights, duties or obligations. The
members of such board(s) shall serve without compensation for the time fixed in their
appointment, or at the pleasure of the commission and their duties shall be to consult and
advise with such municipal officers and make written recommendations which shall
become part of the records of the city, All meetings shall be public,
(f) Regulatory boards. The commission is empowered to appoint regulatory board(s)
as may be established by law.
(Ord. No. 3825, ~ 3, 12-20-84/2p12-85; Ord. No, 4768, ~ 1, 1-19-89/3-14-89)
Section 2.08, Procedure,
(a) Meetings. The commission shall meet regularly at least once in every month at
such times and places as the commission may prescribe by rule, Special meetings may be
held on call of the mayor-commissioner, the city manager, or any-tw6 commissioners and,
whenever practicable, upon no less than 24 hours' notice to each member and the public.
All meetings shall be public. The city manager and any commissioner shall have the power
to cause any item to be placed on the next compiled agenda.
(b) Rules and journal. The commission shall determine its own rules and order of
business, The city clerk shall keep a journal of the commission proceedings.
(c) Voting. Voting on ordinances and resolutions shall be by roll call and shall be
recorded in the journal. A majority of the commission shall constitute a quorum; but a
smaller number may adjourn from time to time and may compel the attendance of absent
members in the manner and subject to the penalties prescribed by the rules of the
commission.
Except as provided in section 2.07(cL section 3.02 flnd in the f)receding sentence,
otherwise in this chapter. no action shall be valid or bInding unless adopted by the
affirmative vote of the majority of all commission members.
(Ord. No, 4 768, ~ 1, 1-19-89/3-14-89)
Section 2,09, Ordinances and resolutions In general.
(a) Definitions,
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1, . . Ordinance" means an officIal, legislative action of the commission, which
action is a regulation of a general and permanent nature and enforceable as a
local law.
2. . . Resolution" means an expression of the commission concerning matters
of administration, an expression of a temporary character, or a provision for
the disposition of a particular item of the business of the commission.
(b) Form. Each ordinance or resolution shall be introduced in writing and shall
embrace but one subject and matters properly connected therewith. The subject shall be
clearly stated in the title. No ordinance shall be revised or amended by reference to its title
only, Ordinances to revise or amend shall set out in full the revised or amended action,
section, subsection, or paragraph of a section or subsection.
(c) Procedure. A proposed ordinance shall be read by title. or in full, on at least two
separate days, at either regular or special meetings of the commission, and shall, at least
ten days prior to adoption, be noticed once in a newspaper of general circulation in the
city. The notice of proposed enactment shall state the date, timet and place of the meeting,
the title or titles of proposed ordinances and the place or places within the city where such
proposed ordinances may be inspected by the public. The notice shall also advise that
interested parties may appear at the meeting and be heard with respect to the proposed
ordinance.
(d) Effective date. Except as otherwise provided in this charter, every adopted
ordinance shall become effective ten days after adoption or as otherwise specified therein.
(e) Emergency ordinances. An ordinance may be passed as an emergency measure
on the day of its introduction if it contains a declaration describing in clear and specific
terms the facts and reasons constituting the emergency and receives the vote of at least
two-thirds of the commission members, An emergency ordinance shall remain effective as
an ordinance for a period of 90 days and shall automatically expire at the end of such 90-
day period unless during the time of such period the ordinance is submitted for adoption in
the manner provided for nonemergency ordinances, Such ordinances may not levy taxes;
grant, renew or extend a franchise: change election qualifications; set service or user
charges for any municipal services; authorize the borrowing of money; enact or amend a
land use plan; or rezone private real property, Emergency ordinances shall become effective
upon passing or at such other date as shall be specified in the ordinance.
(Ord. No, 3825, ~ 4,12-20-84/2-12.85; Ord. No. 4768, ~ 1,1-19-89/3-14-89)
State law reference(s)..Minimum procedural requirements for adoption of ordinances
and resolutions, F.S. ~ 166.041.
Section 2,10. Authentication, recording and disposition of charter amendments, ordli'lances
and resolutions,
(a) Authentication. The mayor-commissioner and the city clerk shall authenticate by
their signatures all ordinances and resolutions adopted by the commission. In addltion,
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'vYhen charter amendments have been approved by the qualified voters, the mayor-
commissioners and the city clel k shall authenticate by their signatures the charter
amendment, such authentication to reflect the approval of the charter amendment by the
qualified voters,
lb) Recording. The city clerk shall keep properly indexed books andlor microfilm
records in which shall be recorded, in full, all ordinances and resolutions passed by the
commission. Ordinances shall be pedodlcally codified. The city clerk shall also maintain the
city charter in current form and shall enter all charter amendments and send a copy of the
revised charter incorporating amendments to the secretary of state's office.
(c) Printing. The commission shall, by ordinance, establish procedures for making all
resolutions, ordinances, technical codes adopted by reference, and this charter available to
the people of the city for public inspection and available for purchase at a reasonable price
to cover the cost of reproduction,
(Ord, No. 3825, !i 5,12-20-84/2-12-85; Ord, No, 4768, !i 1, 1-19-8913-14-89)
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ARTICLE III. ADMINISTRATIVE*
*Code reference--Officers and employees generally, !i 2.261 et seq.
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Section 3.01, City manager,
There shall be a city manager to serve as the chief administrative officer and chief
executive officer of the city. The city manager shall be appointed on the basis of
administrative qualifications, experience and training, The city manager need not be a
resident of the city or state at the time of appointment, but shall establish residency within
the city within one year of the appointment, The city manager shall be responsible to the
commission for the administration of all city affairs placed in his or her charge by or under
this charter,
(Ord. No. 4768, !i 1, 1-19-89/3-14-89)
Section 3,02. Appointment; removal; compensation,
(a) Appointment, The commission shall appoint a city manager by an affirmative
vote of four commission members. The city manager shall hold office at the pleasure of the
commission,
(b) Removal. The commission may remove the city manager by an affirmative vote
of four commission members or by a majority of the commission members voting for
removal at two separate meetings held at least two weeks apart. Upon request by the city
manager a public hearing will be held prior to a vote to remove the city manager.
(c) Compensation. The compensation of the city manager shall be fixed by a
majority [of] all the commission members.
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(d) Acting city manager. By letter, filed with the commission, the city manager shall
designate one or more assistant city managers to exercise the powers and perform the
duties of city manager during the city manager's temporary absence or disability. The
aforementioned designation shall be limited to a period of 60 days. At the expiration of this
time, the commission shall appoint an interim or new city manager in accordance with the
provisions of the charter.
(Ord. No, 3825, ~ 6, 12-20-84/2-12-85; Ord. No, 4768, ~ 1,1-19-89/3-14-89)
Section 3,03. Powers and duties of the city manager.
The city manager shall:
(a) Appoint and, when the city manager deems it necessary for the good of the
city, suspend, demote or remove any city employees or appointive
administrative officers under the city manager's jurisdiction provIded for or
under this charter, except as otherwise provided by law, Such appointment,
suspension, demotion or removal shall be in compliance with the civil service
law and all applicable rules and regulations of the city.
(b) Establish or discontinue any department, division or board in the
administrative affairs of the city, subject to commission approval.
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(c) Attend commission meetings and shall have the right to take part in
discussion but may not vote,
(d)
See that all laws, provisions of this charter and acts of the commission
which are subject to enforcement by the city manager or by officers subject
to the city manager's direction and supervision are faithfully executed.
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(e)
Prepare and submit to the commission in the form provided by ordinance, the
annual budget, a capital improvement budget, and a projected capital
improvement program for a minimum five-year period.
(f)
Submit to the commission and make available to the public a comprehensive
report on the finance and administrative activities of the city as of the end of
the fiscal year. In addition to the comprehensive report, the city manager
shall submit a quarterly financial report,
(g)
Make such other reports as the commission may require concerning the
operations of city departments, offices and agencies subject to the city
manager's direction and supervision.
(h)
Keep the commission fully advised as to the financial condition and future
needs of the city and make such recommendations to the commission
concerning the affairs of the city as the city manager deems desirable.
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Sign contracts on behalf of the city pursuant to the provisions of
appropriations ordinances,
(j)
Develop and keep current an administrative code which shall set forth the
organizational arid operational procedures of the city government.
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Provide such administrative assistance to the commission in connection with
their official duties, and perform such other duties as are specified in this
charter or may be required by the commission.
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(I) Act as purchasing agent for the city.
~Ord. No, 3825, !i 7,12-20-84/2-12-85; Ord. No, 4768,9 1,1-19-89/3-14-89)
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Section 3.04. Personnel system,
I,:
Appointments and promotions of city officials and employees, except those
specifically exempted by ordinance, shall be made solely on the basis of merit and fitness
demonstrated by examination or other evidence of competence as provided by law.
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ARTICLE IV, CITY CLERK; CITY ATTORNEY; LEGAL DEPARTMENT*
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Section 4.01, City clerk,
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The city manager shall appoint a city clerk. which appointment must be confirmed
by the commission prior to becoming effective. The city clerk or the official representative
of the city clerk shall:
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(a) Be custodian of all records, documents and papers of the city;
(b) Attest all documents, contracts and agreements to which the city is a party;
(c) Be custodian of the official seal of the city;
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(dl Arrange for and supervise all city elections;
(e) Attend all meetings of the commission and keep a journal of its proceedings;
(f) Give notice of commission meetings to its members and the public;
(g) Perform such other duties as directed or required by law,
(Ord. No, 3825, ~ 8,12-20-84/2-12-85; Ord. No. 4768, ~ 1, 1-19-89/3-14-89)
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Section 4.02, City attorney, legal department.
There shall be a legal department, headed by the city attorney, operating under the
authority of and responsible to the commission. The legal department shall consist of the
city attomey, assistant city attorneys, 'Nnen appointed end eutl-loritcd by the commission,
and such paralegal. secretarial, stenographic and clerical personnel as the commission may
diteet authorize.
fOrd. No, 4768, !i 1, 1-19-89/3-14-89)
Section 4.03. City attorney, appointment, removal, qualifications and duties.
(a) The city attorney shall be appointed by the affirmative vote of four commission
members and may be removed by a majority of the members of the commission members
voting for removal, Upon request by the city attorney a public hearing will be held prior to a
vote to remove the city attorney. The city'attorney shall be a qualified attorney at Jaw, .
admitted and currently eligible to practice before all of the courts of the State of Florida
and the appropriate U.S. District Court; and shall be a member in good standing of the
Florida Bar. The citv attornev need not be a resident of the city or state at the time of
aopointment. but shall establish residency within the citv within one year of the
appointment.
(b) Duties. The city attorney shall act as the legal advisor to the commission, the
city manager and all city departments, offices and agencies, When required to do so by the
city commission, the city attorney shall prosecute or defend, on behalf of the city, all
complaints, suits and controversies in which the city is a party; and shall prepare or review
and approve as to form and legal sufficiency all contracts, bonds and other instruments to
which the city is a party. The city attorney shall perform such other duties as may be
directed by the city commission or the laws of Florida.
Ic) By letter, flied with the commission, the clly attorney shall designate one or
more assistant city attorneys to perform the duties of city attorney during his temporary
absence or disability, The aforementioned designation shall be limited to a period of 60
days. At the expiration of this time, the commission shall appoint an Interim or new city
attorney in accordance with the provisions of the charter.
(Ord. No. 3825, !i 9, ,12~20~84/2-12~85i Ord. No, 4768, ~ 1, 1-19-89/3~14-89)
Section 4.04. Assistant city attorneys, special counsel.
(a) The city attorney shall appoint as many assistant city attorneys as authorized by
the city commission.
(b) The commission, when it shall deem it appropriate, may employ special counsel,
outside of the legal department, who shall conduct such investigations and perform such
services as the commission may direct and who shall report directly to the commission.
lOrd, No.4 768, ~ 1, 1-19-89/3-14-89)
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Section 4,05. Compensation.
The commission shall fix 9nd provide for the compensation to be paid to the city
attorney and special counsel.
{Ord. No. 4768, !i 1,1-19-89/3-14-89)
ARTICLE V. PLANNING AND ZONING*
*Code referencehland development code, part II, subpart B; zoning, ch. 40.
(Section 5.01. Reguiation,}
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The commission is authorized to regulate the comprehensive planning and zoning of
the city and regulate land development in the manner provided by law..
(Ord, No, 4 768, ~ 1, 1-19-89/3-14-89)
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ARTICLE VI. INITIATIVE, REFERENDUM; RECALL*
*Code reference--Elections, ch, 14.
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Section 6.01. Initiative.
The qualified voters of the city shall have power to propose ordinances to the
commission, and, if the commission fails to adopt an ordinance so proposed without any
change in substance, to adopt or reject it at a city election, provided that such powers shall
not extend to the budget or capital program or any ordinance relating to appropriation of
money, levy of taxes or salaries of city officers or employees.
Section 6,02. Referendum,
The qualified voters of the city shall have power to require a reconsideration by the
commission of any adopted ordinance and, if the commission fails to repeal an ordinance so
reconsidered, to approve or reject it at a city election, provided that such power shall not
extend to the budget or capital program or any emergency ordinance or ordinance relating
to appropriation of money, levy of taxes or appointment or salaries of city officers or
employees,
Section 6.03, Recall,
The qualified voters of the city shall have the power to recall or remove from office
any elected official or officials of the city, for the reasons and in the manner set forth in the
General laws of the State of Florida, and more particularly section 100.361, Florida
Statutes [F,S, ! 100.361], including any amendments thereto.
(Ord, No, 4 768, ~ 1, 1-1 9-89/3-14-89)
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Section 6.04. Commencement of proceedings.
Any five qualified voters may commence initiative or referendum proceedings by
filing with the city clerk or other official designated by the commission an affidavit stating
they will constitute the petitioner's committee and be responsible for circulating the
petition and filing it in proper form, stating their names and addresses and specifying the
address to which all notices to the committee are to be sent, and setting out in full the
'proposed initistive ordinance Of citing the ordinance sought to be reconsidered.
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Promptly after the affidavit of the petitioner's committee is filed, the clerk or other
official designated by the commission shall at' the committee's request issue the
appropriate petition blanks to the petitioner's committee at the committee's expense,
(Ord, No, 4 768, ~ 1, 1-19-89/3-14-89)
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Section 6.05. Petitions.
(a) Number of signatures. Initiative or referendum petitions must be signed by
qualified voters of the city equal in number to at least ten percent of the total number of
qualified voters registered to vote in the last regular city election.
(b) Form and content. All papers of a petition shall be uniform in size and style and
shall be assembled as one instrument for filing. Each signature shall be executed in ink or
indelible pencil and shall be followed by the address of the person signing, Petitions shall
contain or have attached thereto throughout their circulation the full text of the ordinance
proposed or sought to be reconsidered.
(c) Affidavit of the circulator. Each paper of a petition shall have attached to it,
when filed, an affidavit executed by the circulator thereof stating: That the circulator
personally circulated the paper; the number of signatures thereon; that all the signatures
were affixe...! in circulator's presence; that the circulator believes them to be the genuine
signatures of the persons whose names they purport to be; and that each signer had an
opportunity before signing to read the full text of the ordinance proposed or sought to be
reconsidered.
(d) Time for filing referendum petitions. Gompleted referendum petitions must be
filed within .aQ sa days after the effective date of the ordinance sought to be reconsidered.
Section 6.06. Procedure to filing,
(a) Certificate of city clerk,. amendment. Within 20 days after the initiative or
referendum petition is filed, the city clerk or other official designated by the commission
shall complete a certificate as to its sufficiency, specifying, if it is insufficient, the
particulars wherein it is defective and shall promptly send a copy of the certificate to the
petitioner's committee by registered mail, Grounds for insufficiency are only those specified
in section 6,05. A petition certified insufficient for lack of the required number of valid
signatures may be amended once if the petitioner's committee files a notice of intention to
amend it with the city clerk or other official designated by the commission within two
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working days after receiving the copy of the city clerk's certificates and files a
supplementary petition upon additional papers within ten days after receiving the copy of
such certificate. Such supplementary petition shall comply with the requirements of
subsections {bl and tc} of section 6.05 and within five days after it is filed the city clerk or
other official designated by the commission shall complete a certificate as to the
sufficiency of the petition as amended and promptly send a copy of such certificate to the
petitioner's committee by registered mail as in the case of an original petition. If a petition
or amended petition is certified insufficient, or if a petition or amended petition is certified
insufficient and the petitioner's committee does not elect to amend or request commission
review under subsection (b) of this section within the time required, the city clerk or other
official designated by the commission shall promptly present his certificate to the
commission and the certificate shall then be a final determination as to the sufficiency of
the petition.
Ib} Commission review. If a petition has been certified insufficient and the
petitioner's committee does not file a notice of intention to amend it or if an amended
petition has been certified insufficient, the committee may, within two working days after
receiving the copy of such certificate, file a request that it be reviewed by the commission.
The commission shall within 30 days review and approve or disapprove it, and the
commission's determination shall then be a final determination as to the sufficiency of the
petition,
(Ord, No, 3825, ~ 10,12-20-84/2-12-85; Ord. No. 4768, ~ 1, 1-19-89/3-14-89)
Section 6.07. Referendum petitions; suspension of effect of ordinance.
When a referendum petition is filed with the city clerk or other official designated by
the commission, the ordinance sought to be reconsidered shall be suspended from taking
effect. Such suspension shall terminate when:
1 , There is a final determination of insufficiency of the petition, or
2, The petitioner's committee withdraws the petition, or
3. The commission repeals the ordinance, or
4. Tabulation of the ballots cast by the qualified voters of the city on the
ordinance has been certified.
(Ord. No. 3825, ~ 11, 12-20-84/2-12~85; Ord. No. 4768, ~ 1, 1-19p89/3-14-89)
Section 6,08, Action on petitions,
(a) Action by commission. When an initiative or referendum petition has been finally
determined sufficient, the commission shall promptly consider the proposed initiative
ordinance In the manner provided in article II or reconsider the referred ordinance by votIng
its repeal. If the commit "lor fails to adopt a proposed initiative ordinance without any
change in substance v,;. ' :;,. .;0 days or falls to repeal the referred ordinance within 30 days
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after the date the petition was finally determined sufficient, it shall submit the proposed or
referred ordinance to the qualified vaters of the city.
(b) Submission to qualified voters. The vote of the city on a proposed or referred
ordinance shall be held not less than 90 days and not later than 150 days from the date
that the petition was determined sufficient, If no regular city election is to be held within
the period prescribed in this subsection, the commission shall provide for a special election;
otherwise, the vote shall be held at the same time as such regular election. except that the
. commission may in its discretion provide for a special election at an earlier date within the
prescribed period, Copies of the proposed or referred ordinance shall be made available at
the polls.
,;
(c) Withdrawal of petitions. An initiative or referendum petition may be withdrawn
at any time prior to the 15th day preceding the day scheduled for a vote of the city by
filing with the city clerk or other official designated by the commission a request for
withdrawal signed by at least four members of the petitioner's committee, Upon the filing
of such request the petition shall have no further force or effect and all proceedings
thereon shall be terminated.
(Ord, No.4 768, !i " 1-19-89/3-14-89)
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Section 6.09. Results of election.
(a) Initiative. If a majority of the qualified voters voting an a proposed initiative
ordinance vote in its favor, it shall be considered adopted upon certification of the election
results and shall be treated in all respects in the same manner as an ordinance of the same
kind adopted by the commission. If conflicting ordinances are approved at the same
election, the one receiving the greatest number of affirmative votes shall prevail to the
extent of such conflict.
(b) Referendum. If a majority of the qualified voters voting on a referred ordinance
vote against the referred ordinance, it shall be considered repealed upon certification of the
election results.
(Ord. No, 3825, ~ 12,12-20-84/2-12-85; Ord. No. 4768, ~ 1,1-19-89/3-14-89)
ARTICLE VII, GENERAL PROVISIONS
Section 7,01. Charter amendment.
(a) Initiation by ordinance, In addition to charter amendments otherwise authorized
by law, the commission may, by ordinance, propose amendments to any part or all of this
charter, except article I, section 1.02, prescribing boundaries, and upon passage of the
initiating ordinance shall place the proposed amendment to a vote at the next general
election held within the city or at a special election called for such purpose,
lb) Initiation by petition,
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1. The qualified voters of the city may propose amendments to thIs charter,
except article I, section 1.02, prescribing boundar1es, in the manner set forth
In article VI, section 6,05(a)u(c).
2. Upon certification of the sufficiency of the petition by the city clerk, the
commission shall place the proposed amendment to a vote of the qualified
voters at the next general or special election held not less than 90 days nor
more than 1JiQ ~ days after certification,
(Ord. No. 3825, ~ 13, 12-20-84/2-12~85; Ord. No, 4 768, ~ 1, 1-19-89/3-14-89)
State law reference(s)--Charter amendments, F,S. ~ 166,031.
Section 7.02, Charter review advisory committee.
The commission shall appoint a charter review advisory committee in January,
1994, and at least every five years thereafter provided the appointments are made in .
January of a year preceding a city 'election. The charter review advisory committee shall be
composed of not less than ten members and it shall review the existing charter and make
recommendations to the commission for revisions thereto,
(Ord. No. 3825, ~ 14, 12-20-84/2-12~85; Ord. No. 4768, ~ 1,1-19-89/3-14-89)
ARTICLE VIII, NOMINATIONS AND ELECTIONS.
· Code reference--Elections, ch. 14.
State law reference(s).-Electors and elections, F.S, tit, IX.
Section 8.01. Qualified voters.
Any person who is a resident of the City of Clearwater who has qualified as a voter
of the State of Florida, and the County of Pine lias, and who registers in the procedural
manner prescribed by the General Laws of Florida and the ordinances of the city; shall be a
qualified voter of the city,
(Ord. No.4 768, ~ 1, 1-19-89/3-14-89)
Section 8,02. Nonpartisan elections.
All nominations and elections for commission shall be conducted on a nonpartisan
basis and without regard for or designation of political party affiliation of any nominee on
any nomination petition or ballot.
(Ord. No.4 768, ~ 1, 1-19-89/3-14-89)
Section 8,03, Form of ballots.
The commission shall, by ordinance, prescribe the form of the ballot and the method
and manner of holding and the conduct of all elections of the city.
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(a) Commission ballots. Candidates for seats on the commission shall be
grouped according to the seat number for which they are candidates. Within
these groups, names shall be placed on the ballot alphabetically. No
candidate may seek election to more than one seat in any given election.
(b) Charter amendment. A charter amendment to be voted on by the qualified
voters of the city shall be presented for voting by ballot title, The ballot title
of a measure may differ from its legal title and shall be a clear, concise
statement describing the substance of the measure without argument or
prejudice. Below the ballot title shall appear the following question: .. Shall
the above described (ordinancel (amendment) be adopted?" Immediately
below such question shall appear, in the following order, the word' . yes"
and also the word . . no" with a sufficient blank space thereafter for the
placing of the symbol . , X" to indicate the voter's choice or if voting
machines are used, the question shall be placed so as to indicate to the
elector which lever or punch hole is used in order to cast a vote for or
against.
(Ord. No, 3825, ~ 15, 12-20.84/2-12-85; Ord. No, 4768, ~ 1. 1-19-89/3~14~89)
Section 8.04, Nominations,
The names of candidates for commission shall be placed upon the election ballot by
filing of a written notice of candidacy with the city clerk at such time and in such manner
as may be prescribed by ordinance. The ordinance shall require the payment of a qualifying
fee in the amount of $50.00. The candidate shall submit petition cards from not less than
250 qualified voters.
The qualifying fee and petition cards are to be received by the city clerk not more
than 60 days nor less than 46 days prior to the date of the election, The notice must
designate the number of the seat for which the candidate is seeking election, All
applications shall be accompanied by an affidavit that the candidate is a qualified voter of
the city and has been a resident of said city continuously for at least one year immediately
prior to the filing of the notice of candidacy. Where only one candidate qualifies for
nomination to a seat on the commission, then no general election shall be held with respect
to the seat and the candidate shall be declared elected to the seat.
(Ord. No, 3825. ~ 16.12-20-84/2-12-85; Ord. No. 4768. ~ 1.1-19.89/3-14-89; Ord. No,
5153, ~ 1.12-19-91/3-10-921
Section 8.06, Elections.
(a) Commission positions. All members of the city commission except as otherwise
provided by the charter, shall be elected at large by the qualified voters of the city.
(bl Regular elections, Regular city elections shall be held on the second Tuesday in
March of each year in which a commIssion term expires.
chnrlor.cc
CHT:21
"
(c) Special elections. Special municipal elections may be called by the commission at
any time for such purposes as are authorized by this charter or by law. Notice of all special
elections shall be published in a city daily newspaper in accordance with state statutes.
(d) Canvassing board. The commission shall meet as a canvassing board within 24
hours after the closing of the polls in any municipal election and shall canvass the election
returns except when such election Is held in conjunction with an election conducted by
Pinellas County, In which case the certification of the returns by the county canvassing
board may be accepted as the certification of the municipal election returns.
(Ord. No. 3825,9 17. 12*20-84/2-12-85; Ord. No. 4768,9 1, 1-19-8913-14-89)
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Section 8.06. Candidate vacancy.
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If the death. withdrawal or removal from the ballot of a Qualified candidate occurs
after the end of the Qualifying cerlod and leaves fewer than two candidates for an office.
then the Qualifying period shall be extended to the latest date for which the election
guidelines can be met, If the election guidelines cannot be met. then the remaining
candidate shall be delcared elected.
i,.
ARTICLE IX, FISCAL MANAGEMENT PROCEDURE*
*Code reference--Fiscal management, ch, 2, art. VI.
Section 9.01.
The fiscal management procedure shall include provisions relating to the operating
budget, capital budget and capital program, providing for hearings on the budget, capital
budget and capital program and the amendment of the budget following adoption. Such
ordinance shall in addition contain a provision requiring that revenue bonds for projects in
excess of one ~ million dollars shall be put to public referendum with the exception of
revenue bonds for public health, safety or industrial development and revenue bonds for
refunding,
(Ord. No, 4 768, ~ 1,1 ~ 19-89/3-14-89)
ARTICLE X, TRANSITION SCHEDULE
Section 10,01, Continuation of former charter provisions.
"
All provisions of Chapter 9710, Special Acts of 1923, Florida legislature, as
amended by special law or otherwise, which are not embraced herein and which are not
Inconsistent with this charter shall become ordinances of the city subject to modification or
repeal in the same manner as other ordinances of the city. .
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CHT:22
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Section 10.02. Ordinances preserved,
All ordinances in effect upon the adoption of this charter to the extent not
inconsistent with it, shall rernain in force until repealed or changed as provided herein,
Section 10.03, Rights of officers and employees.
Nothing in this charter except as otherwise specifically provided shall affect or
impair the rights or privileges of persons who are city officers or employees at the time of
adoption, City commissioners shall continue to hold their offices and discharge the duties
thereof until their successors are elected.
Section 10.04, Pending matters.
All rights, claims actions, orders, contracts and legal or administrative proceedings
involving the city shall continue except as modified pursuant to the provisions of the
charter,
Section 10.05. Schedule.
(a) Effective date. Article VIII of this charter relating to nomination and election of
city officials shall take effect immediately upon passage of this charter at referendum.
Term limits as spec:ified in Section 2.03 shall not be retroactive and shall become effective
for each respective seat on the date of the next election for that seat.
(b) Time of taking full effect, This charter shall be in full effect for all purposes on
and after approval by a majority of the electors voting in a valid special election to be called
for such purpose, and upon being filed with the secretary of state,
(c) Initial salary of commission members. Members of the commission shall receive
an annual salary equal to that in effect under the prior charter until such time as changed in
accordance with this charter,
(d) Transition ordinances. The commission shall adopt ordinances and resolutions
required to effect the transition. Ordinances adopted within 60 days of the first commission
meeting under this charter for the purpose of facilitating the transition may be passed as
emergency ordinances following procedures set up by law except that transition ordinances
shall be effective for up to 90 days after enactment,
chartar .cc
CHT:23
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,A.person shall not serve more than six consecutive years as a city
commlSSloner after which such person shall not hold any city commission seat.
other than mayor-commissioner. for a mi1limum of three years,
. A. person sha 11 not serve more than six consecut ive years as mayor-
commlsslon~r after.wh~ch such person shall not serve as mayor-commissioner or
hold any Cltv commlSS1on seat for a minimum of three years,
Newly elected commissioners shall take office and be sworn in on the first
Thursday in April.
Section 3, It is hereby proposed that the Charter of the City of
Clearwater be amended to create Sections 4.06 and 4,07 providing as follows:
;> Section 4.06, City auditor,
There shall be an Internal Audit Department. headed by the city auditor,
who ~ha~l serve both the city manaQer and the city commission. An individual'
commlSS1oner may not reauest the city auditor to perform and the city auditor
shall not perform any service that will take more than eiaht hours to complete:~
The city manaaer shall be notified of any request made bv the city commission or
an individual commissioner bv the commission or the individual commissioner
makina the request, The city auditor may be assisted bv whatever personnel the
commission may authorize.
Section 4,07. City auditor, appointment. removal. remuneration. duties.
(a) The city auditor shall be appointed by the city manaqer with the
approval of the commission, and may be removed only at the recommendation of the
city manaqer with the approval of the commission. The city manaqer shall fix the
compensation of the city auditor with the concurrence of the commission.
(b) The city auditor shall provide a service to manaqement and/or the
commission bv objectively reviewina the financial and non-financial operations
of the city to identify ineffective or inefficient practices or non-compliance
with policies and procedures. and to recommend measures for improvement, Such
services may take the form of compliance audits. performance audits. internal
control audits, or similar examination of operational procedures,
Section 4, A referendum election is hereby called and will be held on the
8th day of November, 1994, at a special municipal election, for the consideration
by the voters of the City of Clearwater of the proposed changes to the City
Charter. The questions to appear on the referendum ballot reflecting the
proposed amendments to the Char'ter described above at the special election
scheduled for November 8, 1994, shall be as follows:
AMENDMENT JO THE POWERS OF THE CITY COMMISSION
Shall Section 2.01(d) of the Charter be amended as provided in
Ordinance 5691-94 to require that the Commission obtain an appraisal
before purchasing real property, to require 2 public hearings before
the Commission approves a non-budgeted expenditure in excess of $5
Million, and to allow the Commission to lease real property for up
to 5 years without declaring it surplus and up to 30 years. if
declared surplus, with renewal terms not exceeding 30 years?
YES -
NO -
For amendment to City Charter
Against amendment to City Charter
CITY COMMISSION TERM LIMITS
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NOV 29 '94 02:54AM
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I MOVE TO CREATE AN AMENDMENT TO THE CITY CHARTER,,BY
REFERENDUM, TO BE HELD THE FIRST TUESDA Y OF NOVEMBER,
THAT STATES THE FOLLOWING:
THE CITY COMMISSION IS CREATING A NEW DEPARTMENT THAT
REPORTS DIRECTLY TO THE CITY COM!\1lSSION. THAT
DEPARTMENT WILL BE KNOWN AS "THE CLEARWATER GENERAL
ACCOUNTING OFFICE". THAT DEPARTMENT SHALL HAVE A
DIRECTOR. THAT DIRECTOR SHALL REPORT DlRECTLY TO THE
CITY COMMISSION.
THE PURPOSE OF THE GENERAL ACCOUNTING OFFICE IS TO AUDIT
ALL FUNCTIONS OF CITY GOVERNMENT WITH RELATIONSHIP TO
COST, PERFORMANCE, PRODUCTIVITY, WASTE, INAPPROPRIATE
COST OF MATERIALS, INAPPROPRIATE COSTS OF LABOR, AND
INAPPROPRIATE USE OF ALL CITY FACILITIES AND LAND.
ADDlTIONALL Y, THIS DEPARTMENT WILL DETERldINE IF THERE IS
ANY ABUSE OF CITY OWNED EQUIPJvffiNT, OR INEFFICIENCIES OF
REPAIR OF SAID EQUIPMENT, IF ANY. END OF MOTION.
I MOVE THAT THE CITY ATTORNEY WRITE AN ORDINANCE FOR
THE ABOLISH:M:ENT OF THE DOWNTOWN DEVELOPMENT BOARD.
I BELIEVE THERE. IS CONFLICT HAVING A DOWNTOWN
DEVELOPMENT BOARD AND A eRA "CLEARWATER
REDEVELOPMENT AGENCY". THE CITY SHOULD HA VB ONLY ONE
AGENCY INVOLVED IN THE REDEVELOP?vfENT OF DOWNTOWN AND
OTHER PROPERTIES. END OF MOTION
I MOVE THAT THE CITY MANAGER, THE CITY ATTORNEY, AND THE
CITY CLERK, RESPOND TO MY LETTER OF PUBUC INQUffiY WITHIN
SEVEN (7) DAYS. END OF MOTION
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C I T Y OF
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C LEA R W ATE R
Correspondence Sheet
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FROM:
Cynthia Goudeau, city Clerk
Earl Barrett, Real Estate Services Manager ~~
Alan,zimmet, Interim city Attorney
Ream Wilson, Director of Parks and Recreation
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SUBJECT: Referendum
Long Center lease
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DATE:
August 19, 1994
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Attached are copies of pages 1 and 2 of the 12/29/86 lease between
the city and the Clearwater Youth Foundation Center, Inc. of city-.
owned property at 1501 North Belcher Road, (The Long Center)..
Section 2 of the lease requires the question of extending the lease
term to 12/28/2085 be brought to referendum by not later than
12/2~/96.
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I am also attaching current "Notes" regard,ing ,the lessee
organization that should be helpful when prepar~n9 to bring the
issue to referendum at the appropriate time.
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AUG 2 2 199~
Clry CLERK DEPT.
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LEAS If ACIlU:Itt:HT
oz:;d.
THIS ACREEHEHT .ade and .nt.r.d lnto on thl..11 d~y
of ()~~ , 1986, by and bH\lun the CITY Of CL. t:A R....A l' I! I! ,
FLOll!)"'; a lIIunlc\pal cOl'pllr&tion, '"ralnart.r r.ferutl to a.
'"Clty", and th. CLEAR~AT!R ~OUTH RI!CREATIOH CENTER, INC" her~ln-
aftar ref~rred to .. "Foundation", . Florid. non-profit
corior.tlon whOle addra.. ls 2Q37 Culf to Bay Boulevard, Suite A,
Clurvat.",. Florlda 3H7S,
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'W I THE SSE T HI
WHEREAS, the City la. lIunlclpal corporatlon 0\1111111:
certain undeveloped land located on Belcher ROld in the City of
Cle~ rVI t'. r; and
....HEREAS, ~he foundation de.lre. to lea.. .aid land fro~
the City for the purpoae ot ,bulldlng and operatlng a facility for
. public recreatlonal and educational pl'ogr&~., and to naintaln the
propert)' as a park to, be open and' IIcclualblu to the public in II
manner senerall)' conslstent with t~e opel'ation of City public
parks. subject to reasonable rules and reguletLon~ as IIUY be
~ established froll tille to tll1e by the board of trustees of thu
foundation established hereunder~ and
IlHEREAS, the City finda thAt the,leue of the property
. for euch uael la for. proper publlC purpose; a"d
WHEREAS, the Foundation Intend. co eatollblLsh an l:ndo~-
Dent fund for the purpo.e of ~eneratLng sufflclent 1I0nlel to
1I111ntaln and to operate the pre~lae. and Lts L~provellentsj
NO..... THEREfORE In conllderatlon of the premises and of
the faLthful perforllance by e~ch of the partIes of the covenant.
and agreellent. betve~n each othel' made, It 1. lIutu.ll, agreed
bet~een the partle. hereto .a follo~lt
. 1. For and ln conalderatlon of the lUll of One Dollar
($1.00) par yelr &nd OthdC Hood and valu.ble con~lderatlon to It
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in h.nd p.ld, th. uc..lpt wh.rllor 1. h.tlb)' .cknuwll:.Jlllld. till:
City dO'1 h.rlb)' 1..... unto tl\ll FUl.lndlt111n th.t. clrtaln p.rcl!l, uf
rial proplrt)' loc.tad ln Pinalla. County, Florida, which ia
de.crlbod In txhiblt A Ittachld hMr..to,
2. Tho inltlal tern of thl_ a8ra"~lnt _h.ll con~."c~
on December 29
, 1986, and _hall end on December 28
200 I,
unlel' othlr~i.. exttndad Dr t~rminat.d aa providl!d 1n thls
alr.e.ent. At the Ind of .ach )'lIlr during the flrlt ttn (10)
calanda~ yaar. durinl th. cera hereof, beginning December 29
1987, the in1thl,tifteln (l5)'yeu ten of the agreenlnt ahall
hi autOI..tically .xtlnded for on. additional. year If Cit)' hal n'ot
previously notified the Foundation in writing of City.' dettirmln-
ation not co permit luch lutoyatic extension.
In no event _hall
the Initial ter. of thla agreement, plul all lutllaatic extensions
herein provided for, exceed tventy-flve (25) yeara, unl~sa ~"
extenalon of th~ ter... ,hall have been approved by the electors of
the City at a relerendulll election tll be held for that pl.lrpooe as
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provided by the Clcy Charter. The partiel ohall ule their bellt
'efforta to prelent the lalue of the extension of the term to the
electors of the City during the first ten years ol the initlal
terlll, or not later thIn December 28
1 996 , Th e ex ten II ion 0 f
the tarll to be presented tll the electors of che City shsll bl! for
not lIl11re than aeventy-four (74) additional yearl, or a total terll
.
of not lIlora th~n nlnaty-nine (99) years, endlne not later
than December 28
, 2085.
Ilowever, nothing ln chi, paragraph
shall be deeqed a ~aLver by t~e CLty llf its riChts to e~ncel or
not co renew chLs agreeQent III provided 1n Paragraph. 21 and 25,
As used hereln, the expressllln "term hereof" refers to the
,lnltial tera here~n4er and to any e:~te:n&1~n thereof al herein
ptllv1ded.
3. The Foundation agrees tll develop and conltruct
recreatLonal Ind .ducaCLonaL facilities (herelnafter relerred to
II the "Project") incll.ldln8 bl.lc not lLnlted to In olympic ,1zo
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NOTES RE CLEARWATER YOUTH RECReATION CENTER, INC. (B/19/94)
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'1.
Lease with the city of city property at 1501 N. Belcher Rd.
dated 12/29186, i.e., The Long center.'
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in 1987 to The Center Foundation, Inc.
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mailing address,~ 1501 N. Belcher Rd., suite 224
Clearwater, Fl. 34625
Doug Graska, Chairman/Director
Herbert Schwartz, Secretary/Director'
Ken P. Cherven, Vice president/Director
Paul Dun~am, Treasurer/ Director'
5. Telephone: 799-2149
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6. Other organizations on site:
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:Clearwater For Youth
Clearwater Recreation Programs
Safety Harbor Leisure services
UPARC Foundation '
UPARC
Advocare Trust
725-4004
462-6028
725-1793
79,7-8712
799-3330
791-3972
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7. Initial lease term is 10 years, with automatic annual
extensions for one additional year (unless City notifies
lessee to the contrary in writing), 'not to exceed 25 years.
Lease must be brought to referendum vote by not later than.
,12/28/96 to have electors decide whether or not to extend
lease for additional 74 years to max of 99 years.
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MEMORANDUM
l' 3 . 95
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PROM:
The Honorable Mayor and Members of the City Commission
~amela K. AkinlP6.ity Attorney
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Charter Amendment Ordinances
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DATE:
December 22, 1994
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'Attached are five 'ordinances covering'the charter amendments' on,
which I believe there. was consensus. :r have grouped these
amendments together by article and when possible have combined them
into ,one question. :r have not included in these amendments the
items on which there was no consensus.or clear direction.
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These are for discussion under agenda item 17, on January third.
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ORDINANCE NO. -95
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, SUBMITTING TO THE CITY ELECTORS
PROPOSED AMENDMENTS TO THE CITY CHARTER;
AMENDING ARTICLE II 'ro: SPECIFY THAT THE
CANDIDATE RECEIVING THE LARGEST NUMBER OF
VOTES SHALL BE ELECTED; PROVIDE FOR THE
APPOINTMENT OF THE VICE-MAYOR AS MAYOR-
COMMISSIONER DURING THE TEMPORARY ABSENCE OF
THE MAYOR-COMMISSIONER; AMEND THE PROVISIONS
RELATING TO FORFEITURE OF OFFICE BY COMMISSION
MEMBERS; AMEND THE METHOD FOR FILLING
COMMISSION VACANCIES; REMOVE THE REQUIREMENT
THAT COMMISS ION SALARY INCREASES BE ADOPTED
SIX MONTHS BEFORE THE REGULAR ELECTION; PERMIT
ANY COMMISSIONER TO CALL FOR A SPECIAL MEETING
OF THE COMMISSION; DELETE THE REQUIREMENT OF A
ROLL CALL VOTE ON ORDINANCES AND RESOLUTIONS;
CLARIFY LANGUAGE CONCERNING COMMISSION
ACTIONS; PROVIDING FOR A REFERENDUM ELECTIONj
PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. It is hereby proposed that section 8.05(a) of the
City Charter be amended as follows:
Sec. 2.01. Commission; composition; powers.
(a) Composition. There shall be a city commission, herein
after referred to as the commission, composed of five
commissioners, including the mayor-commissioner, The members will
occupy seats numbered one through five, inclusive. All members
shall be elected at large by the qualified voters of the city. The
candidate receivina the laraest number of votes amona the
candidates for that seat shall be elected.
Section 2. It is hereby proposed that Section 2,04 of the
City Charter be amended as follows:
Sec. 2.04. Compensation and expenses.
The commission may determine the annual salary of
commissioners and the mayor-commissioner by ordinance, but the fie
ordinance increasing such salary shall not become effective until
the date of commencement of the termo of commiooioncro clected at
the next regular election, provided that ouch election follo~o the
adoption 'of OUElR ordinance by at lCD.ot oix montho, commissioners
shall receive their actual and necessary expenses incurred in the
performance of their duties of office.
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Section 3. It is hereby proposed that Section 2,05 of the
City Charter be amended as follows:
Sec. 2.05. Mayor-commissioner, functions and powers.
The mayor-commissioner shall preside at all meetings of the
commission, perform such other duties consistent with the office as
may be imposed by the commission and this charter and shall have a
voice and a vote in the proceedings of the commission, but no veto
power. The mayor-commissioner may use the title of mayor in any
case in which the execution of legal instruments in writing or
other necessity arising from the general laws of the State of
Florida, the statutes or executive orders of the government of the
United States, or this charter so require; but this shall not be
considered as conferring upon the mayor-commissioner administrative
duties except as required to carry out the responsibilities stated
in this charter. The mayor-commissioner shall be recognized as the
official head of the city by the courts for the service of process,
by the governor for purposes of military law, and for all
ceremonial purposes.
At the second evening commission meeting in April of each
year, the commission shall elect one of its members as vice-mayor,
The vide-mayor shall act as mayor-commissioner during the tempora~
absence or inability of the mayor-commissioner to perform the
,.duties of the office of the mayor,
section 4. It is hereby proposed that Section 2.07{b) of the
City Charter be amended as follows:
Sec. 2.07. Vacancies; forfeiture of office; filling of vacancies;
., advisory boards.
(b) Forfeiture of office. A commission member shall forfeit
such office if such member:
~. . Lacks at any time during the term of such office any
qualification for the office prescribed by this charter or by law,
or
2. Is convicted of a felony or a crime involving moral
turpitude, or
3. Fails to attend three consecutive regular meetings of the
commission, unless such absence is excused by the commission, or
4. Fails to attend twenty-five per cent ~ regular meetings
during a l2-month period whether excused or not,
section 5. It is hereby proposed that sections 2,07(c) of the
City Charter be amended as follows:
2
(c) Filling of vacancies: vacancY in commissioner's seat.
. ~ A vacancy in the commission should ahall be filled filed
by majority vote the remaining commission members within 30 days of
the vacancy and the person so appointed shall serve as commission
member until the next regular special election,
~ If the commission fails to fill such vacancv within 60
days after it occurs. a special election shall be called to fill
the unexpired term,
~ At the next regular or special election a special ballot
shall be voted to elect a commission member to serve ocrvicc for
the remainder of the unexpired term of the office filled by vote of
the commission, '
L Any person appointed to fill such a vacancy shall possess
all the qualifications required of ,a commission member by this
charter and by law.
Section 6. It is hereby proposed that Section 2,08 of the
City Charter be amended as follows: .
Sec. 2.08. Procedure.
(a) Meetings. The commission shall meet regularly at least
once in every month at such times and places as the commission may
prescribe ~y ~ule. Special meetings may be held on call of the
mayor-comm~ss10ner, the city manager, or any~ commissionere and,
whenever practicable, upon no less than 24 hours' notice to each
member and the public. All meetings shall be public. The city
manager and any commissioner shall have the power to cause any item
to be placed on the next compiled agenda,
(b) Rules and journal. The commission shall determine its own
rules and order of business, The city clerk shall keep a journal
of the commission proceedings.
(c) Voting. The vote of each member of the commission on
ordinances and resolutions shall be recorded in the iournal.
Voting on ordinances and reoolutiono ahall Be by roll call :1.00
shall be recorded in the journal. A majority of the commission
shall constitute a quorum; but a smaller number may adjourn from
time to time and may compel the attendance of absent members in the
manner and subject to the penalties prescribed by the rules of the
commission.
Except as provided otherwise in this chaeter. in acction
2. 07 {c), oection 3. 02 and in t.he preceding aent.cncc, no action
shall be valid or binding unless adopted by the affirmative vote of
the majority of all commission members.
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Section 7. A referendum election is hereby called and will be
held on March 14, 1995, at the general city election' for the
consideration by the voters of the City of Clearwater of the
proposed Charter amendments. The questions- to' appear on the
referendum ballot reflecting the proposed amendments to the Charter
at the regular municipal election scheduled for March 14, 1995,
.shall be as follows:
COMMISSION ELECTIONS
Shall Section 2.01(a) of the City Charter be amended as
provided in Ordinance -95 to specify that the
candidate receiving the largest number of votes among
candidates for a city commission seat shall be elected?
YES -
For amendment to City Charter
Against amendment to City Charter
NO -
COMMISSIONERS COMPENSATION AND EXPENSES
Shall Section 2.04 of the City Charter be amended as
provided in Ordinance -95 to remove the requirement
that commission salary increases be adopted six months in
advance of the regular election? '
YES -
For amendment to City Charter
Against amendment to City Charter
NO -
VICE-MAYOR;
Shall Section 2.05 of the City Charter be amended as
provided in Ordinance -95 to provide that the vice-
mayor be elected at the second evening meeting in April
and' act as mayor-commissioner during the temporary
absence of the mayor-commissioner?
YES -
For amendment to City Charter
Against amendment to City charter.
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NO -
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VACANCIES: FORFEITURE OF OFFICE;
FILLING VACANCIES: ADVISORY BOARDS
Shall sections 2,07 (b) & (c) of the City Charter be
amended as provided in Ordinance 95 to provide for
forfeiture of office by any commission member who misses
25% of the regular commission meetings in a year;
requiring a referendum to fill a commission vacancy if
the .commission fails to fill a vacancy with 60 days,
4
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YES -
For amendment to City Charter
Against amendment to City Charter
NO -
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PROCEDURE
Shall Section 2.08 of the City Charter be amended as
provided in Ordinance '-95 to allow any Commissioner
to call for special meeting of the Commission; and to
delete the requirement for roll call vote on ordinances
and resolutions and to clarify,language concerning action
by the Commission? '
YES -
For amendment to City Charter
Against amendment to ,City Charter
NO -
.:, '
Section 5. The City Clerk is directed to notify the Pinellas
County Supervisor of Elections that the referendum item provided
. above shall be considered at the'election to be held on March 14,
1995.
Section 6, Th~s ordinance shall take effect immediately upon
'adoption. The amendment to the City Charter provided for herein,
shall take effect only upon approval. of a majority of the City
, electors voting at the referendum election on these issues and upon
the filing of the Amended Charter with the Secretary of State.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Rita Garvey
Mayor-Commissioner
Attest:
Cynthia E, Goudeau
City Clerk
Approved as to form and
legal sufficiency:
Pamela K, Akin
City Attorney
5
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ORDZNANCE NO. -95
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, SUBMITTING TO THE CITY ELECTORS A
PROPOSED AMENDMENT TO THE CITY CHARTER;
AMENDING ARTICLE IV TO ALLOW FOR THE
APPOINTMENT OF PARALEGALS BY THE CITY
ATTORNEY; REQUIRING THE CITY ATTORNEY TO LIVE
IN THE CITY OF. CLEARWATER; DELETING THE
REQUIREMENT THAT THE COMMISSION FIX THE SALARY
OF ASSISTANT CITY ATTORNEY'S; PROVIDING FOR A
REFERENDUM ELECTION; PROVIDING FOR AN
EFFECTIVE DATE. '
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BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. It is hereby proposed that Section 4,02 of the
City Charter be amended as follows:
Sec. 4.02. City attorney, legal department.
There shall be a legal department, headed by the city attorney,
operating under the authority of and responsible 1;0 the commission.
The legal department shall consist of the city attorney, assistant
city attorneys, when appointed and authorized by the commission,
paralegals, and such secretarial, stenographic and clerical
personnel as the commission may direct.
Section 2, ' It is hereby proposed that Section 4.03 (a) of the
City Charter be amended as follows:
Sec. 4.03. City attorney, appointment, removal, qualifications
and duties.
(a) The city attorney shall be appointed by the affirmative
vote of four commission members and may be removed by a majority of:
the members of the commission members voting for removal, Upon
request by the city attorney a public hearing will be held prior to
a vote to remove the city attorney. The city attorney shall be a
qualified attorney at law, admitted and currently eligible to
practice before all of the courts of the State of Florida and the
appropriate u.s. District Court; and shall be a member in good,
standing of the Florida Bar. The city attorney need not be a
resident of the city or state at the time of appointment but shall
establish residency within the city within one year of the
appointment.
.... r "
Section 3. It is hereby proposed that Section 4.05 of the
City Charter be amended as follows:
Sec. 4.05. Compensation.
The commission shall filt and provide for the compensation to
be paid by the city attorney and special counsel.
Section 4. A referendum election is hereby called and will be
held on March 14, 1995, at the general city election for the
consideration by the voters of the City of Clearwater of the
proposed Charter amendments, The question to appear on the
referendum ballot reflecting the proposed amendments to the charter
at the regular city election scheduled for March 14, 1995, shall be
as follows:
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CITY ATTORNEY, LEGAL DEPARTMENT
Shall Sections 4,02, 4.03 and 4.05 of the City charter be
amended as provided in Ordinance ~95 to allow for
the appointment of paralegals by the City Attorney, .to
require the City Attorney to live in Clearwater and to
remove the requirement that the commission fix the
salaries of the assistant city attorneys?
YES -
For amendment to City Charter
NO -
Against amendment to City Charter
section 5, The City Clerk is directed to notify the Pinellas
County Supervisor of Elections that the referendum item provided
above shall be considered at the election to be held on March 14,
1995.
, Section 6. This ordinance shall take effect immediately upon
adoption, The amendment to the City Charter provided for herein,
shall'take effect only upon approval of a majority of the City
electors voting at the referendum election on these issues and upon
the filing of the Amended Charter with the Secretary of State.
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PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
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Mayor-Commissioner
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ORD:INANCE NO. -95
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, SUBMITTING TO .THE CITY ELECTORS
PROPOSED AMENDMENTS TO THE CITY CHARTER;
AMENDING THE CHARTER TO EXTEND THE TIME FRAME
FOR COMPLETING REFERENDUM PETITIONS FROM 60 TO
90 DAYS AND TO INCREASE THE TIME FOR HOLDING
AN ELECTION ON A CHARTER AMENDMENT INITIATED
BY PETITION FROM 120 DAYS TO 150 DAYS;
PROVIDING FOR A REFERENDUM ELECTION; PROVIDING
FOR AN EFFECTIVE DATE.
BE' IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
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Section 1. It is hereby proposed that Section 6,05(d) of the
City Charter be amended as follows:
Sec. 6.05. Petitions.
(d) Time for filing referendum petitions, Completed
referendum petitions must be filed within M. -G.g. after the effective
date of the ordinance sought to be reconsidered.
Section 2. . It is hereby proposed that Section 7.01(b)2 of the
City Charter be amended as follows:
Sec. 7.01. Charter amendments.
(b) Initiation by petition.
2, Upon certification of the sufficiency of. the petition by
the city clerk, the commission shall place the proposed amendment
to a vote of the qualified voters at the next general or special
election held not less than 90 days nor more than 12Q ~ after
certification.
Section 3. A referendum election is hereby called and will be
held on March 14, 1995, at the general municipal election for the
consideration by the voters of the City of Clearwater of the
'proposed Charter amendments, The question to appear on the
referendum ballot reflecting the proposed amendments to the Charter
at the regular municipal election scheduled for March 14, 1995,
shall be as follows:
INITIATIVE OR REFERENDUM PETITIONS
Shall Sections 6,05(d) & 7,Ol(b)2 of the City Charter be
amended as in Ordinance -95 to extend the time frame
for completing referendum petitions from 60 to 90 day and
to increase the time for holding an election on a charter
amendment which was initiated by petition from 120 days
to 150 days?
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YES
For amendment to City Charter
Against amendment to City Charter
NO -
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Section 4'. The City Clerk is directed to notify the Pinellas
County Supervisor of Elections that the referendum item provided
above shall be considered at the election to 'be held on March~4,
1995,
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. Section 5. This ordinance shail take effect immediately upon
adoption. The amendment to.the City Charter provided for herein,
shall' take effect only upon approval of a majority of the City
electors voting at the referendum election on these issues and upon
the filing of the Amended Charter with the Secretary of State.
PASSED ON FIRST READING
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Mayor-Commissioner
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City Clerk
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legal sufficiency:
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City Attorney
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ORDINANCE NO. -95
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, SUBMITTING TO THE CITY ELECTORS A
PROPOSED AMENDMENT TO THE CITY CHARTER;
CREATING A PROVISION FOR CANDIDATE VACANCY;
PROVIDING FOR A REFERENDUM ELECTION; PROVIDING
FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
section~. It is hereby proposed that Section 8.06 be added
to the City Charter be amended as follows:
.
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Sec. 8.06. Candidate vacancy.
If the death. withdrawal or removal from the ballot of a
aualified candidate occurs after the end of the aualifyinq period
and leaves fewer than two candidates for an office , then the
gualifving period shall be extended to the latest date for which
the election guidelines can be met. If the election quidelines
cannot be met. then the remaininq candidate shall be declared
elected.
section 2, A referendum election is hereby called and will be
held on March ~4, 1995, at the general municipal election for the
. consideration by the voters of the City of Clearwater of the
proposed Charter amendments. The question to appear on the
referendum ballot reflecting the proposed amendments to the Charter
at the regular municipal election scheduled for March ~4, 1995,
shall be as follows:
CANDIDATE VACANCY
Shall Section 8.06 of the City Charter. be amended as
provided Ordinance - 95 to provide that when a
candidate vacancy occurs after the end of the qualifying
period and no extensions can be given within the election
guidelines, the remaining candidate shall be declared
elected?
YES -
For amendment to City Charter
~gainst amendment to City Charter
NO -
Section 3. The City Clerk is directed to notify the pinellas
County Supervisor of Elections that the referendum item provided
above shall be considered at the election to be held on March 14,
1995.
Section 4, This ordinance shall take effect immediately upon
adoption. The amendment to the City Charter provided for herein,
shall take effect only upon approval of a majority of the City
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electors voting at.the referendum election on these issues and upon
the filing of the Amended ,Charter with the Secretary of State,
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Mayor~Commissioner
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C~ty Attorney
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ORDINANCE NO. -95
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, SUBMITTING' TO THE CITY ELECTORS A
PROPOSED AMENDMENT TO THE CITY CHARTER; TO
AMEND THE REQUIREMENT FOR REFERENDUM APPROVAL
OF REVENUE BONDS; PROVIDING FOR A REFERENDUM
ELECTION; PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE.CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. It is hereby proposed that Article IX of the City
Charter be amended as follows:
ARTICLE IX. FISCAL MANAGEMENT PROCEDURE
The fiscal management procedure shall include provision::;
relating to the operating budget, capital budget and capital
program, providing for hearings on the budget, capital budget and
capital program and the amendment of the budget following adoption.
Such ordinance shall in addition contain a provision requiring that
revenue bonds for projects in excess of five million one million
dollars shall be put to public referendum with the exception of
revenue bonds for public health, safety or industrial development
and revenue bonds for refunding,
Section 2, A referendum election is hereby called and will be
held on March 14, 1995, at the general municipal election for the
consideration by the voters of the City of Clearwater of the
proposed Charter amendments. The question to appear on the
referendum ballot reflecting the proposed amendments to the Charter
at the regular municipal election scheduled for March 14, 1995,
shall be as' follows:
FISCAL MANAGEMENT PROCEDURE
Shall Section 9,01 of the City Charter be amended. as
provided in Ordinance -95 to change the requirement
for referendum approval of revenue bonds for projects in
excess of $1,000,000.00 to projects in excess of
$5,000,000.00?
YES -
For amendment to City Charter
Against amendment to City Charter
NO -
Section 3. The city Clerk is directed to notlfy the Pinellas
County Supervisor of Elections that the referendum item provided
above shall be considered at the election to be held on March 14,
1995.
Section 4. This ordinance shall take effect immediately upon
adoption, The amendment to the City Charter provided for herein,
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the filing of the Amended Charter with the' S~cretary of State.
PASSED ON ,FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
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. Mayor-Commissioner
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City Clerk
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City.Attorney
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Rita GarVey, Mayor-Commissioner
Dick Fitzgerald, Commissioner
Sue~Berfield, commissioner
Fred Thomas, Commissioner
Art Deegan, commissioner
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Pamela K. Akin,r'City Attorney
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Charter Amendment Ordinances
December 22, 1994
Please find attached,charter amendments which were requested by
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these three ordinances under the a-hour rule.
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ORD:rNANCE NO.
-95
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, SUBMITTING TO THE CITY ELECTORS A
PROPOSED AMENDMENT TO THE CITY CHARTER; TO
REQUIRE A REFERENDUM TO TRANSFER OR USE
CERTAIN CITY OWNED PROPERTY FOR OTHER THAN
CITY USES; PROVIDING FOR A, REFERENDUM
ELECTION; PROVIDING FOR AN EFFECTIVE DATE,
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1, It is hereby proposed that Section 2.01(d) of the
City Charter be amended as follows:
Sec. 2.01. Commission; composition powers.
(d) Limi tations. The legislative power provided herein shall
have the following limitations: .
12l No city owned real property in the area bounded on the
north by the riqht-of-way of Drew Street. on the east by the riqht-
of-way line of Osceola Avenue, on the south bv the right-of-way
line of pierce Street. and on the west by the waters of Clearwater
Harbor, shall be sold, leased. donated or otherwise transferred or
used for other than city facilities except upon a findinq by the
commission at a duly advertised public hearinq that such transfer
or use is necessary and in the interest of the public health.
safety and welfare of the citizens of the city and the approval of
such findinq at a referendum~ except for that structure known as
Harborview Center. more particularly described as:
Beqinninq at the Northeast corner of Lot 1 of Rompon's &
Baskin's Corrected Map of Causeway Business District.
according to the plat thereof as recorded in Plat Book
57. Paqes 1 and 2. Public Records of pinellas County.
Florida. for a POINT OF BEGINNING. said point beinq said
Westerly riqht-of-way line of Osceola Avenue~ run thence
S 01026'17" E. alonq said Westerly riqht-of-way line of
Osceola Avenue. 224.38 feet. to the Northerly right-of-
way line of Cleveland Street: thence N 89058'26" W. alonq
said Northerly riqht-of -way line of Cleveland Street.
403.55 feet: thence N 00000' 1511 W. .!llonq a line West of
the existing Harborview Center Buildinq. 217.30 feet:
thence alona a line Northerly of said Harborview Center
Buildina the followinq two courses. S 89058'2611 E. 187.20
feet: thence N 88007'1411 E. 210.85 feet to the POINT OF
BEGINNING:
which structure may be leased for and used in furtherance of any
municipal t;lUrpose consistent with the charter and ordinances of the
city.
Section 2. A referendum election is hereby called, and will be
held on March 14, 1995, at the general municipal election for the
consideration by the voters of the City of Clearwater of the
proposed Charter amendments, The question to appear on the
referendum ballot reflecting the proposed amendments to the Charter
at the regular municipal election scheduled for March 14, 1995,
shall be as follows:
TRANSFER OR USE OF CERTAIN CITY PROPERTY
Shall Section 2.01 of the City Charter be amended as
provided in Ordinance -95 to require a referendum
prior to transfer or use of city property bounded on the
north by Drew Street, on the east by Osceola Avenue, o~
the south by Pierce Street, and on the west by Clearwater
Harbor, for other than city facilities, except that
Haborview Center may be leased or used for other than
city facilities?
YES -
For amendment to City Charter
NO -
Against amendment to City Charter
Section 4. The City Clerk is directed to notify the pinellas
County Supervisor of Elections that the referendum item provided
above shall,be considered at the election to be held on March 14,
1995.
Section 5. This ordinance shall take effect immediately upon
adoption. The amendment to the City Charter provided for herein,
shall take effect only upon approval of a majority of the City
electors voting at the referendum election on these issues and upon
the filing of the Amended Charter with the Secretary of State.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Rita Garvey
Mayor-Commissioner
Attest:
Cynthia E. Goudeau
City Clerk
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ORDINANCE NO.
-95
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, SUBMITTING TO THE CITY ELECTORS A
PROPOSED AMENDMENT TO THE CITY CHARTER; TO
PROVIDE CONSISTENCY IN THE MANNER OF
APPOINTING AND REMOVING THE CITY MANAGER AND
THE CITY ATTORNEY; PROVIDING FOR A REFERENDUM
ELECTION; PROVIDING FOR AN EFFECTIVE DATE,
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. It is hereby proposed that Section 3.02(a) of the
City Charter be amended as follows:
Sec. 3.02. Appoinbment; removal; compensation.
(a) Appointment. The commission shall appoint a city manager
by an affirmative vote of four commission members at one meetinq, .
or'of three commission members at two separate meetinas two week~
apart. The city manager shall hold office at the pleasure of the
commission.
'ot
Section 2. It is hereby proposed that Section 4.03(a) of the
City Charter be amended as follows:
Sec. 4.03. City attorney, appointment, removal, qualifications
and duties.
(a) The city attorney shall be appointed by the affirmative
vote of four commission members at one meetino or of three
commission members at two separate meetinos two weeks apart. The
City Attornev may be removed bv an affirmative vote of four
commission members or by a maiority of the commission members
voting for removal at two separate meetina held at least two weeks
apart. and may be removed by a majority of the mcmbcro af the
commiooion mcmbera votin~ for rcmoval. Upon request by the city
attorney a public hearing will be held prior to a vote to remove
the city attorney. The city attorney shall be a qualified attorney
at law, admitted and currently eligible to practice before all of
the courts of the state of Florida and the appropriate U ,8.
District Court; and shall be a member in good standing of the
Florida Bar,
Section 3. A referendum election is hereby called and will be
, held on March 14, 1995, at the general municipal election for the
consideration' by the voters of the City of Clearwater of the
proposed charter amendments, The questions to appear on the
referendum ballot reflecting the proposed amendments to the Charter
at the regular municipal election scheduled for March 14, 1995,
shall be as follows:
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APPOINTMENT ~~ REMOVAL OF CITY MANAGER AND CITY ATTORNEY
Shall Section' 3.02 of the City Charter be amended as
provided in Ordinance -95 to require an affirmative
vote of four commission members at one meeting or a
majority of the commissioners at two meetings at least
two weeks apart to appoint or remove the City Manager or
the City Attorney. .
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NO -
For amendment to City Charter
Against amendment to City Charter'
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Section 4, The City Clerk is directed to notify the Pinellas
County Supervisor of Elections that the referendum item provided
above shall be ,considered at the election to be held on March 14,
1995. '
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Section 5. This ordinance shall take effect immediately upon
adoption. The amendment to the City. Charter provided for herein,
shall take effect only upon approval of a majority of the City
electors voting at the referendum election on these issues and upon
the filing of the Amended Charter with the Secretary of State.
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PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
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Mayor-Commissioner
Attest:
Cynthia E, Goudeau
City Clerk
Approved as to form and
legal sufficiency:
Pamela K. Akin
City Attorney
2
, . '
ORDINANCE NO. -95
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, , SUBMITTING' TO THE CITY ELECTORS A
PROPOSED AMENDMENT TO THE CITY CHARTER; TO
REQUIRE STPATEGIC PLANNING; PROVIDING FOR A
REFERENDUM ELECTION; PROVIDING FOR AN
EFFECTIVE DATE,
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. It is hereby proposed that Section 2.01(c) of the
City Charter be amended to add subsection 4. as follows:
Sec. 2.01. commission; composition powers.
(c) Duties. It shall be the duty of the commission to
discharge the obligations and responsibilities imposed upon the
commission by state law, city ordinance and this charter, .
.!..:.. The commission shall meet annually at a s~ecial strategic
plannina session to develop a five-year strateqic plan for the
city.
Section 2. A referendum election is hereby called and will be
held on March 14, 1995, at the general municipal election for the
consideration by the voters of the City of Clearwater of the
proposed Charter amendments. The question to appear on the
referendum ballot reflecting the proposed amendments to the Charter
at the regular municipal election scheduled for March 14, 1995,
shall be as,follows:
COMMISSION: COMPOSITION; POWERS
Shall Section 2.01(c) of the City Charter be amended as
provided in Ordinance -95 to require the commission
to meet annually at a special strategic planning session
to develop a five-year strategic plan for the city?
YES -
For amendment to City Charter
Against amendment to City Charter
NO -
Section 4, The City Clerk is directed to notify the Pinellas
County Supervisor of Elections that the referendum item provided
above shall be considered at the election to be held on March 14,
1995.
Section 5. This ordinance shall take effect immediately upon
adoption. The amendment to the City Charter provided for herein,
shall take effect only upon approval of a majority of the City
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electors voting at the referendum,election'on these issues and upon
the filing of the Amended,Charter with the Secretary of State.
PASSED ON FIRST READING
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PASSED ON SECOND AND FINAL
READING AND-ADOPTED.
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Rita Garvey
Mayor-Commissioner
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Cynthia E. Goudeau
City Clerk
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Approved as to form and
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Pamela K. Akin
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GRAND TOTAL 1796
-0
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MONTHLY REVENUE TOTALS
(METERS, CASHIER LOTS, PERMITS, GARAGES)
Y-T-O Total Mainland:
Y-T-O Total Beaches:
Y-T-O Total Garages:
Y- T -0 Grand Total:
. $178,356,67
$1,815,710,82
$87,576,59
$2,081,644,08
1993-94
-..
!
\
...
II lit ~B :~~.;i:E:r ' ...:,. .':~~~~, ~...'..;':~~: '~/f?i;{~; ::: ~.. ,,::~~~,'a~;~'ir ~1~m!~~ ~~~~l;1I rtEi
<> j(:~:~i:lj,
\'i
, ';:~~)tVl~~$::~~
~~ .f ; ';,:~~'::~~:~:};\~
fGARAGES': MONTH \MAINLAND'!:
acritt~ AP.RlL~:? ,
4.1~th~ $4,251,26 $37,710.91 $3,386.77 $45.348,94 :t:~;;~~;:1,;.1r $4,339.73 $64,341.25 $1,645.11 $70,326.09
. .' .;.~~ ~;::,:~
': $3,239.80 $24,258.49 $750.06 $28,248.35 .Tn\t;.~:. $3,132.67 $09,801.27 $2,142.48 $75,076."2
'~: $3,226.18 $24,133.67 $940.80 $28,300.65 \;~i:j:r:::~; $3,405.11 $56,923.33 $822.88 $61,151,32
.S":
.', .'. :~it $3,202.19 $25,644.08 $904,58 $29,750.85 .r~J~~;':~~!~;:: $3,362.54 $55,7"9.21 $'112. 77 $59,824.52
". %:~:;:'i:~:Y.~
::r>:,(lh6'.; $3,554.45 $22,652.85 $881.20 $27,088.50 $4,274.24 $51,225,10 $1,430.95 $56,930.37
1tI)TAlf $17,473.66 1$134,400.00 $6,863.41 $158,737.07 .:TOTAl/ $18,514.29 $298,040.24 $6,754.19 $323,308.72
I $3,oW2.37 $14,280.33 $2,472.62 $20,155.32 mi~~;~1, $3,723.78 $50,165.16 $2,967.07 $56.856.01
...\ $3,416.00 $14,183.71 $824.12 $18.423.83 ;~~i~i~~~~;: $3,201.15 $45,941,05 $711.70 $49,853.90
;,:,,~<J $2.748.65 $32,893.20 $900.15 $36,542.00 $3,257.46 $44.509.34 $894.14 $48,660.94
.~,t~~,:v ~'.',~...: :.":-'.~.':-. ..
A '.A$j<!4} $3,190.16 $14,009.62 $390.56 $17,590.34 ;:;~!t~'~f~:! $3,807.57 $41.039.51 $1,441.21 $46,288.29
~eW&si $0,00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
:x'..)...'<<-*"~~. T'..
fTOTAl!; $12.757.18 $75,366.86 $4.587.45 $92,711.49 ~TOT"L $13,989.96 $181.655,06 $6,014.12 $201.659.14
II ~Q~l;iP
.~<
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$3.033.05 $17.129.23 $2,nO.02 $22.932.30 " du.... .. $3,067.49 $46,383.22 $2,596.26 $52.046.97
)::;'}5},1.;~
.-:':; $3,261.82 $11,557.14 $1,462.41 $16,281,37 :;;;~::;;~~M::~; $3,448.91 $43.159.47 $973.63 $47,582.01
~ $3,422.59 $6,779.10 $747.06 $10,948,75 :.::::\/,}:"3 ~ $3,175.07 $45,972.98 $861.18 $50.009.23
.,
. .;~.x:: ;:f.,~:~:':~~,~';
: ' ".f: '; $4,948,30 $7.582.99 $510.34 $13,041.63 $3.221.77 S39,121.02 $804.32 $43,147.11
....jy18l i4,.
::'W t~j~~'~'*~ $2,713.05 $25,605.86 $854.67 $29.173.58 $0.00 $0.00 SO.OO so. 00
tAi\&;;;.6~
tll:n'Alt $17,378.81 $68,654.32 $6.344.50 $92.377.63 'TOTAL $12.913.24 $174,636.69 $5,235.39 $192,785.32
I AJ~Yi:(
, ~'.' '.... '.'. .'. .'...
$1,828.31 $17,938.91 $2,822.95 $22,590.11 rr~}~~{~:~:i;J/: $3,995.15 $49,330.71 $2,549.46 $55,875.32
$3,480.40 $10,245.22 $1,180.40 $14,906.02 ):,');'>:i: t, $2.692.55 $48,692.29 $2,026.99 $53,411.83
.,.,.....,.......... .
$2,833.24 $9,865,98 $718.77 $13,417.99 :..':.V>t~3:' $3,376.87 $48,544.89 $2,776.71 $54,698.47
$3,494.76 $19,200.85 $1,183.88 $23,879.49 :\>();(:~ : $2,473.52 $44,071.40 $979.29 $47,524.21
$0.00 $0,00 $0.00 $0.00 ':::/',:::'5 $3,814.97 $38,101.00 $1,794.34 $43,710.31
',toTAl) $11,636.71 $57,250.96 $5.906.00 $74,793.67 .TOTAL. $16,353.06 $228.740.29 $10,126.79 $255,220.14
rea""'>' AlJ(2; :~.::~
I '.. ~ ..::. ....,;:... $3,198.74
$3,665.48 $10,990.76 $2,571.98 $17,228.22 :. :.:,.... :'1. $3.861.67 $47.450.64 $54,511.05
.... ..
$3,567.67 $30,917,44 $1,137.80 $35,622.91 :.;:;:'-;:=:2 $3,589.56 $40,676.00 $3,145.82 $47,411.38
$3,15oi.46 $20,190,39 $845,18 $24,190.03 ... 3 $2,507.61 $36,288.02 $1,083.82 $39,879.45
:
: '4
$3,37",12 $40,515.37 $1,258.33 $45,147,82 .. $3.522.35 $40.437.20 $906.83 $44,866.38
:
.... ,5
so. 00 SO.OO $0.00 $0.00 .. .. so. 00 so. 00 $0.00 $0.00
:,TOTAl.:> $13,761.73 15102,613.96 $5,813.29 1s122,188.98 TOTAL' $13,481.19 $164.851,86 $8,335.21 $186,668.26
~~};:':: SEPT.
\it~t~.~.~ ~;'c $3,723.79 $22,274.36 $2,936.51 $28,934.66 1 $3.272.52 $34,031.85 $7,764.10 $45,068.47
:!iT;:':.)' $4,109.82 $44,169,05 $770.65 $49,049.52 2 $2.802.46 $40,781.37 $1,377.16 $44,960.99
'<'.~:>~: $3,211.01 153,106.16 $756,09 $57,073.26 .' S $3,000.50 $24,914.57 $74.78 $27,989.85
,.:,,'.:.',.,.: $3,197.05 $56,576.08 $719.35 $60,492.48 4 $2,750.92 $29.832.72 $976.81 $33,560.45
;/:'0'- :.4
~~::~ :~:.;~~~; ~5 $0.00 so. 00 $0.00 $0.00 .' 5 $4,028.77 $23.81".42 $5,220.79 $33,063.98
TOTAL' $14,241.67 1$176,125.65 $5.182.60 Is 195,5oi9.92 TOTAL $15,855.17 $153,374.93 $16,413.64 $185,643.74
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Cleanvater City Commission
Agenda Cover Memorandum
Meeting Date: 01/03/95
/9.
j.3.C(.5
SUBJBCT:
MUNICIPAL SERVICES COMPLEX
RECOKKENDATXON/HOTXON:
Receive a report of an acceptable Guaranteed Maximum Price provided for in the
city's contract with Creative-Beers Inc., and prioritize certain elements of
the project for inclusion should funds become available thru project savings.
iii .nd that the approprIate official. be authorized to eJtecute 88me.
BACItGROtJHD:
The city of Clearwater has executed two major contracts which form the method
whereby the completion of its Municipal Services Complex project will be '
accomplished.
An agreement with Rowe Architects Inc./Donnell Consultants Inc. providing for a
full range of professional services was approved by the city commission for a
total lump sum ~f $1.5 million dollars. Architectural design, Engineering,
Cost Estimation, Floor layout, Geotechnical, Project Management, and all other
services identified in the agreement are included in the contract lump sum.
The city has also executed a contract with Creative-Beers Contractors providing
for collaboration with the Architect in the project's design; obtaining
competitive bids from the various sub-contractors who will perform the work;
supervising, administering, and standing for the sub-contractors who work under
the Creative-Beers contract; and providing all incidental and support services
(field office, barricades, fencing, etc.). The contractor's fees total $1.39
million dollars and are changeable only upon an approved increase in the
project scope.
Because in this methodology it is recognized that, in spite of the
collaborative efforts of the various parties, the design documents may result
.in costs which exceed the owners budget, the agreement provides for a
"Guaranteed Maximum Price" (GMP) to be identified by the Contractor (Creative-
Beers) at the time of receipt and examination of the construction bids for the
first phase of work. This has been accompli-shed and a competitively-bid price
.eviewed by: orilililllltlrG Dept: co.t.: ec-fufon Actfon:
Leglll NfA ActnfnfatraUon Total D Approved
Budget N 0 ApprJven w/c~ndftlon.
Purchell ng NIA
Rllk MlIlllt. N/A u...r Dept: Current fiscal Yr. 0 Dented
CIS M~ 4 D Continued to:
AOI ~ fardh~ Saurce:
Other 0 Cspl tal IrrJI.
Advert I led: [] operating AttKf.-nt.:
Date: [] Other Attachment B
Paper:
B Not Required
II.Dltted by: Affected Partfes 0 Nono
0 Not If I od Approprf at f on code:
II Milt bqu\r_d
cr
.....,.'(',
- 2 -
of $2,007,191 has been received for the Phase I work - site preparation,
foundations, and building frames for both the Administration and Police
buildings; and which the contractor has used, with other data, to develop a
Guaranteed Maximum Price of $15,875,000 for the total project. Inasmuch as the
current approved budget for the elements within the GMP is $16,180,000 a
savings of $305,000 is indicated (see attachment B). Had the contractor been
unable to provide a GMP within the approved budget, the city could void its
agreement with creative-Beers and engage another contractor.
Because at various points in time since the beginning of the project, certain
'features of the project have generated discussion by the commission as to their
final form or level of service, the following table has been prepared for
, consideration.
It_
currently included in
GMP
Value
storm proofing by use of
laminated glass -
Administrative Bldg.
storm prOOfing by use of
laminated glass - Police
Bldg.
Full fourth floor of
garage instead of 3 2/3
floors adds 54 spaces -
3 2/3 floors = 498
spaces
Take 3,000 square feet
for print shop from
garage
Gas air conditioning via
Central Plant and Water
Cooled Chillers
Yes
$79,850
Yes
$42,032
No
$165,852
Yes
$139,621
No
$709,208
Upon examining the table the Commission may: authorize an increased budget to
accommodate the items desired: determine not to accomplish any of the items: or
prioritize the items for accomplishment if savings are realized as the project
progresses.
ATTACHMENT B
Proiect Bude,et
As Proposed in Agenda Item or June 16, 1994 .
As Adopted b)' Commission on June 16, 1994
10,000 GSF office 70,000 aSF office
building at S12Jsf S5,040,000 building at S65/sf $4,550,000
Upgrade Mechanical 475,000 Upgrado Mecha.t>lcal 475,000
5% Contingency 275,000 S % Contin2ency 251,250
4% Cost Escalation 235.000 4% Cost Escalation 201.000
Total Office Dldg, $6,025 ,(l()() Total Office Dldg, $5,477,250
:n ,000 GSF Police 77 ,000 GSF Police
building at S90/sf $6,930,000 building at S83/sf $6,391,000
6,000 GSF Common 6,000 aSF Common
Spa~ at $40/sf 240,000 Space at S40/sf 240,000
5% Contingency 358,500 5% Contingency 331,550
4% Cost Escalation 286,800 4% Cost Escalation 265,240
Tol&l Pollee Bldg, S7,815,300 Total Police Dldg, $7,22.7,790
SQO.car garage 5~ garage
at SS,ooo/car $2,500,000 at $5 ,COO/car $2,500,000
5% contingency 125,000 5 % contingency 125,000
4% cost escalation 100.000 4 % cost escalation 100.000
Total GBm2e $2,715,000 Total Garage $2,725,000
Demolish Existing Demolish Existing
PoUce Building $ 250,000 PoliCe Building $ 250,000
Renovate Existing Renovate Existing
City Hall Bldg, $ 500,000 City Halt Bldg. S 500,000
TOTALCON~UcnONCOSTS: TOTAL CONSTRUCTION COSTS:
$17,315,300 $16,180,000
('mcludes all contractor lees) ('lDcludes all contractor tees)
, \
'f.
~
Other Proiect Costs not Part of Guaranteed Maximum Price
~,. r :
~J i:
, , New/Furniture
:: i; ;OfflCc Building
'~.'l~f 'n1~r..~'
. -: "'''''1\\'1;
New Furniture
'~,.:; . Police Building
'~" ~itj~< J
; ", TestslInspections
, '.'k.
}, Utilities
Architects Fees
New Furniture
$ 700,000 Office Building
New Furniture
500,000 Police Building
200,000 Tcsls/Inspcctions
120,000 Utilities
100,000 Landscape (city)
Moving Costs
. 90,000 Office Buildilli
Moving Costs
60,000 Police Building
1.880.000 Architects Fees
3,650,009 Total Other Costs
$20,965,300 Totnl Project Costs
$ 700,000
500,000
200,000
120,000
100,000
90,000
60,000
1.500 .000
3,270,000
SI9.450,000
.' Ii'E .'"
tji 'y .;:..dsca...... (city) .
,,'J:........ r-
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.. ,it; ;Moving Costs '
:;r~ ~Office BuUdIri&: "
,'$J. ';,11:) W .! .',.:~ :"
", 'Movini' Costs .
Police Bulldlni
Total Other Costs
Total Project Costs
'r~rt~ol7 "-",~ .. . ..
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APPOINTMENT WORKSHEET
~O.
FOR COMMISSION MEETING Januarv 3. 1995 APPOINTMENTS Agenda #_
.'
BOARD: Community Relations Board
TERM: 4 years (effective 11/1 8193)
APPOINTED BY: City Commission
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
(up to 2 Pinel/as County Residents at one time)
MEMBERS: 13
CHAIRPERSON: Herbert Freitag'
MEETING DATES:,As called (4/yr.)
PLACE: Commission Chambers
APPTS.NEEDED:2
DATE APPTS: TO BE MADE: 1/3/95
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE,
SPECIAL QUALIFICATIONS: 1 representative from each of tha following: Retail Merchandising
Mgmt; Industrial Mgmt.; Real Estate Sales; Property Leasing; Mortgage Financing & Law
Enforcement. (There may be 2 from Pin. Co, under Clwr jurisdiction) .
Name - Address
Date of Original
Aooointment
Attendance Interest in
Record reaooointment
Heather H, Foderingham 1989
1538 Ridgewood, 34615
(Real Estate Sales) - will need replacement In this category
H: 446~0692 0: 442-4111
NA NA (end of 2nd term)
Jonathan Wade
2035 Kings Hwy, 3461 5
(At-Large)
H: 461 ~5291
1992
1/93-12/94- 8 mtgs
present 7
YES
Current term of above two members expires on 1/31/95
.,
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
Name-Address
Comments-Related Exoerience. Etc.
1 . Bernard Ferrell (At-large)
2717 Foxfire Ct" 34621
Pharmacist
2. Bernard Panush (At-large)
19029 US19N, #1-18, 34624
Past member Library Board
CLEARWATER FL
ZIP:3~Q16
CLEARWATER FL
ZIP: 34619
;." .,' I'
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, '
. CITY OF CLEARWATER
Application for Advisory Boards
(must be Clearwater resident)
l1ECEIV~D
DEe 2 7 1994
Name
MILTON ROOKS
C'TY CLERK DEPT.
Home Address:
Office Address:
R~:= ;ZO
,"
.'
1139 PIERCE STREET
1727 COACHMAN PLAZA DRIVE
Telephone 446-9679
Telephone 7'4-"76?
How Long a resident of the City of Clearwater? 56 YEARS
Occupation REAL ESTATE BRpK~R
Employer THE ELGIN CO. REALTORS
Field of Educa tion:
Other Work Experience:
ECONOMICS
RETAIt. SALE~
If retired. former occupation N / 11..
CommunitY Activites:
Other Interests: t,ow INCOME HOflSTNr.t. MTNOlHfT1V ~TJSINiS5, DRUG REHAB
Board Service (current and past)
Board Preference:
COMMUNITY RF.I,ATTON~ Hn_ j 960
~OMWUNITY REL~TIONS DOARD
Additional Comments: I APPRECIATE THE
T~E COiflNIFt~ I~W'
SIgned: ~ ~ Date:
I
.
OPPOR'T'rTNT'T'V TQ SEiPlE IN
DiCiUBER 27, 1994
Please see attached list for Boards that require Financial Disclosure, PLEASE RETURN THIS
F.ORM TO: City Clerk's Department P.O. Box 4748 Clearwater, FL 34618
CITY tLtRI{ Pt:7'T.
".
.
,I
CITY OF CLEAAW A TEA
. .
Application for Advisory Boards
(must be CleaPNater !j!sident)
Re-= dO
,.'3.'fS nECEIVSD
DEe 2 2 1994
.
Name ,7)(lrJ= //1, J-/Affl!l?(t
Home Address: Office Address:
..3006 CClAb l>NA I IJ Jltr.
.' . .:,:::,:...,.'... C '-~ A RtJ II lEt< I FL-;zIP;2 '1-6/'1 ZIP:
'.:~;'~:~ ~~~..~~"" "." :
. " Telephone at.:;, 7 ~ '-f; 5'7 t 1- Telephone
5''l~ ~ .
How Long a resident of the City of Clearwater? .J ~ t.f E Ii 12..5'
Occupation ,/? J;;" ~,. A 1::- J Employer
, Field of Education:
Other Work Experience:
~?h ~ \c.../;il>oL, Add
/lJ,c~,o;'; ~.sS C ~ (J I? S E.S
If retired, former occupation I)' J9 L IE~'"
All}} /)?~A) J!1a./11 G"lrlt: /lit/;./1'1 vi, ;l-s5 1
I r /7~
7b hE if? T /'Y1p~ l' il ;;;- /J /.I R I
J?6./JDf<0IQ '7:; C/-7i" J)t:;LJt9R~FIlI7S
, . I' ""7
IS/} 1.1 J/;FlI1I V/J/f) € /,/J" ;L/11t) f? [) 1/1-:
/ I I
ervice (current and past) Board P e: fh..r/(s E. ~ ec
C-oh\ tn,uh f ls
\J.. 8a~r:
f"'O:-f'ihe. 4d.\J.. B"o..(( .
* /,J.f. 13/1 h(l~h m,d A-d.v. CO\""r'l"lI-lfe~
Additional Comments: JlJ IJtJ7> ~ r Cll/}11h I7:U~.~ /1, 7'7:1 vmJ'1,C
. 17 17 S /YJIA c;' A oS /l>.:;s J1 {, L (E".
Signed: /2-(/~.-- /)f. ~~"ff"''\ /J Date: J:;l '. :2 J - /y cg lJ-
I . ~ ~ . ~
Community Activites: 7Ry
Sbtp/I//'S~#I ~(I
/
Other Interests: 7D S.e: IE:.
" .
..l,.; , .
. '....~. ~ '~ :
T,~~~r',:;i1~~::J; B d
'l..J,;~'I.;.;.t"i. ,;'..1 oar
~~c~."if..... tc
, ~': ~ ~ . ~
.', "
.
Please see attached list for Boards that require Financial Disclosure, PLEASE RETURN THIS
FORM TO: City Clerk's Department P.O. Box 4748 Clearwater, FL 34618
, .', . .
.1".1' '}' .
. .
~
DEe 22 '94 13154 JOHNNY LCIt-G
'''I I
813 79b 9319
TQl
813 462 6720 P02
. .
.
R. e :: +';>0
/,3.'/5
OF CLEARWATER
tf n telf Advisory Soerds
b CleerwGter LJsiden,)
. '
Nlme JOHNNY LONG
Home Address;
Office Address:
.
.. iAMi
ZIP:
tolephone 796-931 g
Tel'phone
How Long a reUlIDt of the City
rWlter? ,., YAlll ~a
Occupation Retire
US Dept:. , &If! nfJn
EMployer _ RI:! 1 f
Field of Education:
Other Work ExperIence:
Marta ornent/ Finance
9'
Agency
It retired. tormer occupation
for the u.s. Dept of HUD
Community Actlvltes:
"
e
am
Member of the Communit
DJ\. C"nmwittQ9
Other Intere:sts;
~oard S8rvl~8 (current and past)
ADA-
l'..nll. R.oar<a
f.nv~rnn~&ntal A~~1Rn~y rom~1tte9
D.A Committee On our list
ry & AdVi.oz~\~r4~\ (HI.
~.,.' I.. --\..::t.:.+-
h t r8Cluire FInancial Disclosure. PLEASE RETURN THIS
PO. Box 4748 Clearwater, FL 346,e
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AG'EN:DA
.',
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ITEM #
al
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APPOINTMENT WORKSHEET
, ~I
Agenda #_
FOR COMMISSION MEETING Januarv 3, 1995 APPOINTMENTS
/~
"
BOARD: Historic Preservation Board
TERM: 4 years (effective 11/1 8193)
APPOINTED BY: City Commission
FiNANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 5
CHAIRPERSON: Janet MacNutt
MEETING DATES: 3rd Tues., 1 p,m.
PLACE: Conference Room
APPTS.NEEDED: 1
DATE APPTS TO BE MADE: 1/3/95
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
,REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
Name-Address
Date of Original
Appointment
Attendance Interest in
Record reappointment
"
'.
Janet B. MacNutt
322 Magnolia' Dr., 34616
H: 446-7345
term expires 1/31/95
1989
NA NA (ending 2nd term)
I .
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE
ABOVE VACANCIES:
..,
Name-Address
Comments-Related Experience. Etc.
1. Bernard Ferrell
2717 Foxfire Ct., 34621
Pharmacist
'; }
I'
~{~~.\t~f;:r~''''~''::' .,...J,.: ,'. ~, ':; ~v ~,~,.'
APPOINTMENT WORKSHEET
FOR COMMISSION MEETING Januarv 3. 1 996 APPOINTMENTS Aganda # ~~
. ~. .
BOARD: Parks and Recreation Board
TERM: 4 years (effective 11/18/93)
.APPOINTED BY: City Commission
RESIDENCY REQUIREMENT: City of Clearwater
FINANCIAL DISCLOSURE: Not Required
MEMBERS: 9
CHAIRPERSON: Gary Giordano I
MEETING DATES: 4th Monday, 6:30 p.m.
APPTS. NEEDED: 1
DATE APPTS. TO BE MADE: 1/3/95
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
NBme~Address
Date of Original
Aooointment
Attendance
Record
Interest in
reaooointment
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Gary Giordano
,1046 Chinaberry Rd., 34624
H: 631-4357
1992
1 ,,}193-12/94~ 13 mtgs
Present all
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current term expires 1/31/95
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THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
Name-Address
Comments-Related Exoerience. Etc.,
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1. James Madden
51 Island ,Way, 34630
Retired, City of Los Angeles employee
2. Bernard Panush
19029 US19N, #1-18, 34624
Past member Library Board
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CITY OF CLEARWATER
Application for Advisory Boards'
(must be Clearwater ll'sident)
Re -:: d..~
(.3.'15 nllCEI~':'::D
DEe 2 2 1994
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CITY C1E:RI{ Dl:i"T.
Name ,7Jny~tE /)1- J/lffl)d
Home Address: Office Address:
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..3001, C,q~b l/NA ~ fl )/(;.
C LJ:" A R IJ II TER I F~zIP;2 '1-6/1
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ZIP:
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Telephone 8/:1. 7 ~ lj.": ,J'7 i 7_ Telephone
~1J~g...,'
How Long a resident of the City of Clearwater? ,31. '1 E fj t2S
Occupation J? F" T, ",4 /; J. Employer
Field of Education:
Other Work Experience:
/-1;1 h - f C...~'4>O L, A ,'\I'd
,15/is ,. tV a, S S' C'to (J R S G.. S
,,'.
If retired. former occupation L<;~ L,=~"'i A/l.lt,J 1/)4,,) !!Jim l;",f/t: IlLI7;./1'1 of, ;/'-[;.5
Community Activites: Py ~ hE Lf? TrYlprQf'i/~ (Jt./ R
Sv(,pJ,. 1/ i'~'~#., 67 1?€)t1lJr<0tt; F c /-77 J)~/JR~;::/t/7S
Other Interests: 7D 5~ E:. ./SA u V,-FlU! V.t:J/f) E /Jlf J:mp,q D !/t:
/ ~/~,
ervice (current and past) Board Preference: ~~. s: J<. ~C 8.0o,,~
C-om r\\Uh I _ -e\~~- ~ saa.rd'
- V., \1. Bao:..r:
~t'; Me.. A--d.v.. 8110..((
* )J-ei3hb~r~,.,~d,~,'J- Co~~i#ee..
Additional Comments: Jl1l1tJ7> Ii r (1:J/?1/h FA b'o 19~ 77:J v/J:JJ4,c,
n /JS ma cl) A oS /6':;'$ I') 6 Le.
Signed: ~--v,("_ ')Jf. -zL - "ff':14.J Date: /:;l..:2 1- /y 7 Li-.
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Please see attached list for Boards that require Financial Disclosure. PLEASE RETURN THIS
FORM TO: City Clerk's Department P.Q, Box 4748 Clearwater, FL 34618 '
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FROM:
'RE: '
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ORDINANCE NO. 5751~95
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO THE DOWNTOWN DEVELOPMENT BOARD; AMENDING
SECTION 2.145, CODE OF ORDINANCES, RELATING TO
FREEHOLDERS I REFERENDA AND ELECTIONS, TO REMOVE THE CITY
CLERK AS THE ELECTION SUPERVISOR AND SPECIFY THAT THE
BOARD USE AN INDEPENDENT FIRM AS ELECTION SUPERVISOR;
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 2.145, Code of Ordinances, is amended to read:
Sec. 2.145. Freeholders' referenda and elections.
Whenever a freeholders' referendum is required or an election of board
members is necessary, such referendum or election shall be conducted as follows:
(1) Election supervisor. For the purposes of conducting freeholdersl
referenda and elections, the board shall use an independent firm to city clark
'shall act as election supervisor and do all things necessary to carry out the
provisions of this section.
(2) Registration from tax assessment rolls. The election supervisor
clerk of the city shall obtain a list of the names and the last known addresses
of the freeholders in the downtown area from the tax assessment rolls of the
county and such 11st shall constitute the registration list for the purposes of
any freeholders referendum, except as provided in this section.
(3) Notification. Notification of freeholders' referenda and elections
shall be by United States mail and in addition thereby by publication one time
in a newspaper of general circulation.
(4) Voting. Voting shall be as provided in the by-laws of the downtown
development board, which by-laws shall not be inconsistent with the provisions
of this section. Within 30 days after the closing of the registration list, the
election suoervisor clerk shall have a secret and direct ballot of the
freeholders by paper ballot.
(5) Certification of election. Within 48 hours after holding the
election, the election supervisor clerk shall certify the results thereof to the
downtown development board. Any person voting who has knowledge that he or she
is not a freeholder shall be guilty of perjury and shall be prosecuted and upon
conviction punished in accordance with the provisions of the laws of this state.
(6) Passage of division. The freeholders shall be deemed to have
approved the passage of the measure submitted to the ele~torate at such time as
the election supervisor ~lcrl( certifies to the downtown development board that
in excess of 50 percent of those voting were in favor of the measure. For the
purposes of this division, one vote shall be allowed for each parcel of property.
Where a parcel of property is owned by more than one person, the joint and
several owners of the parcel shall designate a voting representative who shall
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cast one ballot for the parcel. The voting representative shall be designated
as provided in the by-laws of the board.
(7) Elections after changing of boundaries. Additional freeholders'
elections called after increasing or decreasing the boundaries of the downtown
area in accordance with section 2.144 shall be held in accordance with the
referendum provisions for initial approval of this division; provided, however,
that no provision of this division shall require the approval of freeholders in
an area which has previously approved of the provisions of this division by any
referendum held pursuant to this section, unless there is involved a decrease in
the boundaries of the downtown area. '
I
(8) Dissolution. The dissolution of the district, the abolition of the
board, and the repeal of this division may be requested by a petition of the
freeholders representing at least 30 percent of the freeholders in the downtown
area. Upon the receipt of such a petition 'by the city clerk, the board shall
consider and decide whether to take such action by 'resolution upon compliance
with the requirements of sec~ion 189.4043, Florida Statutes.
(9) Cost of elections. The cost of elections to be held under this
,division shall be borne by the board.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL READING
AND ADOPTED
Rita Garvey
Mayor-Commissioner
Attest:
Cynthia E~ Goudeau
City Clerk
Approved as to form and
legal sufficiency:
Pamela K. Akin
City Attorney
2
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COPIES TO:
COMMISSION
MEMORANDUM;
TO:
, The City Commission ~ f/
Mayor Rita Garvey I'f! Xi.
DEe 1 6 1994
PRESS
CLERK I ATTORNEY
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FROM:
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SUBJECT: Downtown Development Board
DATE: December 16, 1994
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In accordance with Commission Rule 1112, I am requesting a 30 day continuance of the
Downtown Development Board item scheduled for discussion on January 3, 1995. The
reason for this continuance is to allow the DDB to conduct a straw ballot of the downtown
property owners. Trying to conduct this straw 'ballot during 'the holidays will be nearly
impossible, therefore the 30 day continuance will allow them to prepare this after the.
: holidays.,
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E. D. ARMSTRONG III
BRUCE W. a"RNES
JOHN T. aLAKEL Y
BRUCE H. UOKOR
Al..EXIS P. BROOKS
OUY tot. BURNS '
MICHAEL T. CRONIN
DUANE A. DAlKER
JOHNSON I D LAKEL Y, POPE, BOKOR, RUPPEL & BURNS, P .A. ~ II b.
, ATTORSEYS AND COUNSELLORS AT LAW 1.3 . 'i.5 '1
ELIZABETH J. DANIELS SHARON E. KRICK DENNIS O. RUPPEL'
USA a. DOOOS JOHN R.I.A WSON. JR.' CHARLES A. SAMARKOS
MARION HALE MICHAELO, LITTLE JOHN A.SCHAEfER
REIIECCAA. HENSON M1CHAEl.C.MARKHAM BE11lANN SCHARRER
JAMES W. HUMANN STEPHANIET.MARQUARDT PHILIPM.SHASTEEN
SCOTT C.ILCENFRITZ DA VID J. OTTlNCER CH^RLES M. TATElHAUM
FRANK R.JAKES F. WAllACE I'OPE.JR. JOAN M. VECCHIOU
llMOTIlY A. JOIINSON, JR. DARRYL fl., RICHARDS AN1lIONY P. ZINGE
JULIUS J. ZSCHAU
'OF COUNS!!L
P1.EASEREPlYTO ClEARWATER
F1l..U:O. 35897.92646
December 20, 1994
Pamela K. Akin; Esq.
, City of Clearwater
P.O. Box 4748
Clearwater, Fla. 34618-4748
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Ae: Milton A. Galbraith, Jr.
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Dear Ms. Akin:
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This will acknowledge receipt of your letter of December 12, 1994.
We will defer taking legal action to collect Mr. Galbraith's severance paYI
interest and attorney's fees from the City of Clearwater until the City Commission has
an opportunity to reconsider the matter at its JanuarY 3. 1995, meeting.
For your information, I am enclosing a copy of a complaint that will be filed on
January 4, 1995. if the City Commission does not pay Mr. Galbraith the severance pay
the City clearly owes him.
In the interest of facilitating a settlement, Mr. Galbraith has authorized me to
advise you that at this time, he will accept the full amount of his severance pay,
$26,666, plus accrued Interest through December 31, 1994, at the legal rate of 12% in
the amount of $21375.83, with a daily interest factor of $8,7669. I note that pursuant to
Florida Statutes, Section 55.03, the interest rate will change effective January 1, 1995
to an amount to be established by the Controll,er of the State of Florida.
Cl..F.A1l WI. TEll OFFICI!
~Il cHl'..'milJT STIlEIiT
N!';f IIFFlC1! BOX I Jf>I
CU!ARW.\r!J.l. FI.OkID" )4617.1~611
l1:Ul'llll~B: ,II,II.!III. III.
T1.LW1'IUI UI ,'I,wI.161 7
TA\IPA nFtICE
I") :o.OA1II TA \1P" STllEET
SI,;ITB I~"ll
POST Of~lct IIL1X I Illa
TAMM, A-OKIDA 3.1'>111,111.0
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, ATTORNEYS AND COUNSE1.LORS AT 1.AW
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Pamela K. Akin, Esq.
December 20, 1994
Page 2
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, Mr. Galbraith has authorized me to' advise you'that If the CIty will pay the afore~
mentioned severance pay and accumulated interestt he will waive his claim' to
attorney's fees. If we are unable to resolve this matter ~mlcably; he will not waive the
'claim to attomets fees.
Ims
Enclosure
'cc: Milton A. Galbraith, Jr.
0057948,01
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IN THE CIRCUIT COURT FOR PINELLAS COUNTY, FLORIDA
MILTONA. GALBRAITH, JR.,
Plaintiff,
vs.
, CASE NO.
CITY OF CLEARWATER. a
municipal corporation, '
Defendant.
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COMPLAINT, ,
Plaintiff. MILTON A. GALBRAITH. JR. (Galbraith), sues the defendant.
CITY OF CLEARWATER, a municipal corporation (the City), and alleges as
follows:
1. This is an action for damages that exceed $15,000.00.
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2.
On September 16, 1985. Galbraith and the City entered into an
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employment contract. A copy is attached as Exhibit A.
3. Pursuant to the contract. the City employed Galbraith to serve as
City Attomey.
4. The contract provided for severance benefits to assure Gatbraithts
peace of mind with respect to his future security, as set out In the preamble to
the contract.
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COnulJ.lssibn, h~ was "Invited" to remain as a mere 'atto~~y',:e'mployee of the C.lty
, . Legal Department who 9ou1d be terminated without severance benefits by the
new City Attorney at any time. This constituted a substantial reduction of the
, perquisites of his employment contract within the meaning of Section 3(A)(1) of
.J
the contract.
10. FolloWing his dismissal as City Attorney and the reduction of the
perquisites of his employment contract, Galbraith resigned from his employment
with the' City of Clea,rwater.
11. Galbraith has requested that the City pay him the' severance
benefits required under the employment contract..
12. The CitY has breached the employment contract by refusing to pay
. any severance benefits to Galbraith following his termination.
13. Galbraith h~s suffered monetary damages in the amount of the
unpaid severance benefits still owing, approximately $26,666, plus pre.judgment
Interest from April 4, 1994.
14. Galbraith has been required to retain the undersigned attorneys
and is responsible for payment of a reasonable fee for their services.
15. All conditions precedent to the Institution and maintenance of this
. action have occurred or have been waived.
,
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.'WHt;RE'FORE, plaintiff prays that this court grant the'foli~Wlri9 relief:
, A. A judgment for damages In the amount of $26,666, plus pr~-
judgment interest, from Aprii 4, 1994, costs and a reasonable attorney's fee,
, pursu~nt t9 Fla. Slats., 99448.08 and 57.105.
, B.' SU,ch other relief as this court deems just or necessary.
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JOHNSON, BLAKEL V, POPE, BOKOR,
RUPPEL & BURNS, P .A. ,
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F. WALLACE POPE, JR.
P.O. Box 1368
Clearwater, Fla. 34617
(813)461-1818 .
Attorneys for Plaintiff
, SPN No. 00002797
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AGItEEHEtlT
TIllS AGRl!EHEH1', Illode nllq entered illj:Q ~h1s (G,LdOYOf ~p{.""'L-(" A.D.,
1985, by nnd between the Cl1'Y 01.1 CU!ARWATI!It, F1.01UDA, II municiPlIl corporation,
here1natt.cl". coHel\, "City," a9 l'orty of ~he VI ra t Part, olld HILTON A. GAJ.nltAlTlI,
W I 'r If E S S I! T II:
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Jj\.. herf:,ll\llfter called, IIgmployue," 1I11 l'nfCY of llla Secund l'an;
lmi!IlI!AS, ~he Ctey
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hos employed th!!:aervfces of so~d l!tnp10y~!! 1:0 begin
, 1905, 'to serv~ as CLty Attorney i and
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desire of I:he Cil:Y ~orrun19s10n to proville cel"ta1n
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conl\t.ttons of employment, and to set WOfldJ1g cOlldl tlons of 81111\ ll:mployee I
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WllERJ!AS, It h the City COllunbllllon's desire (1) to s.HlIn"e IIncl retdn
the oorvlcea 0 f Employee and to provide lnducelnent for hIln to remllin In such
~Illployment. (2) ~o ~oke poasl~le fnll \.Ior~ productivity by D9s4r~ng
J!mployee's morde llJ1d pellce of minI! w1th respecF to future secm:!ty, (3) to
IIc!: all 1\ dllteqellt aga1a1tlt lnalfellsance or dtuhollesty for pCJ'Bonlll gatn on
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a:he pan of the Employee, lint! Ct.) to provide a just mellna for f.,erminaclon
of ~ployee I a se;vfccs at such tima liB he llIay be unable to f\llly discharge
, <,i: '.' Ilta' dutJes due to age or dlslIbJ lhy Dr \.Ihen CI ty mllY desire to pthet\Jitle
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h19 elUploYlnent;
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tlOW, 'rugJlIlI'OItF., 1n cOII:.lIl!eratlo~l of the IIl1ltUllI COVllllllntll heretn
contained, the parttes pgree liS followOI
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Section 1. ~,
~, Employee agrces to aarve liS CLty Attorney of the Ctey of
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Clearwllter anI! to fulfill the dutillll of that office liS Silt for~h ill a:he City
Code lIn4 City Charter,
U, ElUplo~ee ullrllcll Co devote h,s ent1re timll to hIa duties liS
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City Attorney ond uhall not enRlIllc 1n Dny Dtlll~r employment or Pllsln~811
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llctivl ty, WJ.thollt apec1f lc appl'ovol of the Cl ty Conmtsllion.
Sect-loll 2. !;!!!!,
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A, tlothlnn In LhIu ^Ul'eelllellt shall prevent, Ulnlt, Of othc1'1.Ilue
,nterfurll with thl.! rJuhc of thu Clly Commission to a:el'llllnilte tile services
of l!nll,lu)'ll11 lit IIny Chilli In IIcllorl!D1\co: with thl) UI'llllcllblu PfoVjUJOll of the
CI tY Cllllrtllr.
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" this ^l.lrcl.!mellt shsll pruvcn~
lmi t, Dr othondso
1nturfllrll \ll~h the' right of E1nl,loyua to fl!oign lit lIoy tima,
C. !lathIng In thls' ^gracmllnt shllll he conlltrlllld to Illl~ll\;lillh II
nile" I:ime or Ullnd I:l.!rm of off!~u.
i'
SI.!CI:~Qn 3. Ter~Illntion and'Severance Poy.
A, In the {lVallt Employee fs !:Pfl1lfnlltcd \;y the Ci ty Co!ll!1lis~lon
~urfnJ; s4ch time ~h!ll: I!ml'loyce 111 wUU!'!R IInd a\;le j:o perform the duties'
ot City ^j:~ornIlY, j:hlln In that event,' the CI ty lIiltees to pay Employee a
'lump jlUIIl CllBh poymel\~ equlll to four (I.) Illonths lIililtognte Buhry,
,(1) TerminatIon 1111 lIoed in j:hh parllgrnph InClln!! hh dhchurile.
.
or qlllmtsolll \;y the Cl ty Commlsolon or IIIB resignntlon fo11owl118 11 snlary
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o!:, other \;enef1t fcliuct1on, or hill reolCIlAtioll followinG a SUB8eq~ion to hIm
I:hll.t he fell.lln' \;y the Cf ty Con~lIlosioll. ~llnther formal 1)1:' Informl\l, ru\;llc
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or pr.vlu:e, or hill resignatIon t'ol1o~.na II reduction of any other prerequIsites
of j:hls hareement. f&t'tt"'U t+'f;- 1
(2) ^Bgregate salary as 4q~4 ~n thts section shlln include '
compensllJ:fon ,and rOJ:lrclncnt rrovl"cd for to Scctton 4, ^ IInd n.
U. In !:he event the J!lOl'loyee ts terminqted \;ecoulle pf hls convIctIol)
of ony tUeaal, ac!: h\Volvlng perl!onlll glltll to h1m or convlcte4 Qf #I felony,
CHY ohlin have no o\;Ugation to pllY tl\e ~aarellate severance Slllll "~s1gnated
in J:hlll Section.
"
C. In the eVellt Employee vol.ul\j:arUy rClltgno his pOlljpon with
the city, tha e!nployee shllll Ilive the CJty olle 0) month's Ilottce In advance,
The employee sholl take all steps rCllBollably requL red to ensure that the city
will nOI: \;0 prej udlclld In uny 11 tlClltlol1 to whl ch the (:i ty 10 a party by tbe
wHhdrawal of the RIllI'l~yee as counsel for the City,
Section 4. Salary. lIeth'elllent, and Other Dancflts.
II.. City aBrees to pay Employee for h1a 8erviccll puro~ant hereto
"
ao anl\l.Iql \;aOIl IUI1ary of ~55 ,000, or such other amount as may lfll provided 11'!
:<', I:h~ IIl11ll.lll1 operat.ng \.Iudl1el: of the CJty, pays!Jlc in lnstallmel1tll lit tl,e oame
Ul11c I\S pJ:ller I!mplo)'cea lire paid.
II. C1I;y Pgrcea to contrlhute fill IImount no lells thlln Ilqlllll to
oill porcent (6::0 pf Ernployec.s unnuol \;IlSC lIulllry to the C1t)"1I duferred
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cornpenontlun retirclllcnt plan v1th !eMA or Jllu1I of 1~1I11110ycll'a chatcll,
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C. City Agrees ~o provide Umployee other ond additional employmant
bonllflts enjoyed by pther City. Illllployeoo IncludinG. but 110t limited to, such
: :-- benoUts DD the Employer's contri\Jut1on ~o sochl security, hol1~ny and
vacAtion lODva. dck leave, IUlOl th, hospttalhatlon. lHe IInd llccident insurance.
P. Ci t1 agrees to reinlburse Elnplayee for aut:-of-pocket expenses tncuned
whUe ensoged in the conduct of City bUBincus and ~hila on oUtchl trov!ll 8~OY
from the efty af C1ealVater ill accordance wi th established schedules.
'.
~. City ag,:-ees to rotm\ulroe Employee for the elllHll\ollS il1cuned in
mOVing from Employee' 8 prcscnt ndllress to Clean-niter; Flori da, upon lIuPllItaslon
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of appropriate invoices nnd/or other doeuments.
See~ion S. Othar Terms and Conditions of Employment.
'fho' City COlllldllalon ahall fix IIl1ch otheF terns and conditions of employ~ent,
as It I114Y detemine frena. time to time. rola~ing to the perfomance of Employee
PFov!ded Buch terns and eondltlons are not' Intonlllstent ~lth or tn conflict
",tth the.pravts!ol1s of this ^grcclllcnt at' I=hll CHy ChaJ:'t~r or lIny other bll.
The Cl\:y {::01llll\!nsiol\ shllll dso conduct an annual revi-o\./' of the Employee IS,
job performance.
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SectiOn 6. General Provisions.
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A, The tell I: hurain sholl con,lltHuta the entire ABreem~nt pet~ean
the part:hs.
n. The Agreement sha U !.Ie b1ndl118 upon /lnd 1nure to till: benefit of
the heir lit law and ellccutor 0 f Employee.
C. Th11l Agreement shall become etfpctiva upon ellecution by the
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pOrties hereto,
D. It "IlY provlulol\ or aoy position thereof, contalnel\ 1n this
AgreempnF .ta hell! to !.Ie uncons ti tUtl0111l1, Invlll hi, or unenforcllable, the
rema1n411T of the Agreement, or \IoJ;t10nll thereof shall !.Ie ueelned serv.LceQ~1a.
sllell no!:. Ill! afhctlld, lIod shall relnll1n in full forcll IInd effect.
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Approved I1S to form lInd corr
A! /-J: ACt1Il~CI ty AClorney
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ornee of
CIty ANornev
(813) 462-6760
Fax (813) 462-6426
C I T Y 0 F C L E ~~ R WA T E R
POST OFFIce eox ol7~6
C LEA A W ATE R, FLORIDA 34618,4748
,\
December 12, 1994 I
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F. Wallace Pope, Jr., Esquire
Johnson, Blakely,' Pope, Bokor,
Ruppel & Burns, P. A. '
P. O. Box 1368
clearwater, FL 34617-1368
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~':, ' Re:, Claim for Severance Pay of Milton A. Galbraith, Jr.
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Dear, Mr~. Pope:
The city of Clearwater.is in receipt of your demand letter dated
December 7, 1994. As you know, the city commission voted on August
15, 1~94, to deny Mr. Galbraith's claim for severance pay.
Th~ next meeting of the city' commission is January 3, 1995.
Therefore, the City will be unable to consider your demand within
the five day time period you outlined. If you have any further
questions please feel free to contact me.
sincerely,
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Pamela K. Akin
city Attorney
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Copies to:
Mayor and City Commission
Elizabeth M. Deptula, City Manager
o
, g ~ U .1 I E In P I 0 '/ In .) n I ,} n d .\ f fir III a t I V t) A C lion E In P I 0 Y e , . ,
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JOHNSON, BLAKELY, POPE. BOKOR. RUPPEL & BURNS. P.A.
ATTORNEYS AND COUNSEI.I.ORS AT LAW
The Honorable Mayor and Members of
the City-Commlsion. City of Clearwater
December 7, 1994
Page 2
On April 4. 1994. Commissioner Deegan made the following motion:
Commissioner Deegan moved to remove Mr. Galbraith as City Attorney
and invite him to stay in the department until the new City Attorney
decides whether he should remain.
The motion passed on a three-two vote. It is crystal clear that Mr. Galbraith was fired
as City Attorney; however. he was "invited" to stay in the legal department until the new
City Attorney could make a decision on retaining him.
As City Attorney. Mr. Galbraith was ane af two City employees who report
directly to the City Commission and who can be fired by the Commission. Section 1 A
of the agreement provides that the City Attorney agrees "to fulfill the duties of that office
as set forth in the City Code and City Charter." Under the City Charter, the City
Attorney acts as head of the legal department, attends City Commission meetings. is
the legal advisor to the City Manager and all City departments and agencies. and. most
importantly. can be fired by the City Commission, and no one else. Obviously, stripping
Mr. Galbraith of the office of City Attorney, but "inviting" him to stay in the legal
department until the new City Attorney could decide whether to retain him as an
employee..is a drastic Ilreduction of [perquisites] of this Agreement:-
. .
Florida Statutes, Section 448.08, provides that if Mr. Galbraith is required to sue
t~ \-ity.for -his severance pay. he is entitled to' recover not only the sev~rande pay and
prejudgment Interest, but also his reasonable attorney's fees. Furthermore; Woods v.
United Industries Corp,. 596 So.2d 801 (Fla. 1 st DCA 1992) holds that an action to
recover severance pay is covered by Section 448.08. The amount of severance pay
that Mr. Galbraith claims is $26,666.66, which is four months of his annual salary of
$80,000 at the time of his discharge.
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JOHNSON, BLAKELY. POPE, BOKOR. RUPPEL & BURNS, P.A.
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ATTOR.NEYS AND COUNSEL-L.OU AT L.AW
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The Honorable Mayor and Members of
the .City Commislon, City of Clearwater
Decem.ber 7, 1994
Page 3'
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, : If ~e have !lot rec'eiveo a commitment to pay this severance pay ~ithin ti\(e days,
, , of the' date of your receipt of this Jetter, we will bring a civil action to collect Mr.
Galbraith's severance pay, prejud'gmen~ interest and attorney's tees:
Ims',
0056231 ,01
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NAACP CLEARWATER/UPPER PINELlAS BRANCH
P,O. BOX 2073 t 3 Vi 5
CLEAHWATF.R, FtORtOA34l.17 . .- r
PC Human R1shts
TO
DEC-19-1994 16:36 FROM
OQcembcr 191 3994
'I'l1e Itonnnwle Rita Gpn~l,rey
Mayor '
City of Clltarwo.ter
P. Q. Box 4748
Clea'~at.~, PL 346t8
Dear Mayor GAney l
Th~ Clearwnt.er/Ul'per J?;i.nollaH Branch of the NMCI\ i6 1:fotc;I\:lesting
thi:tt the City of Clt'1i!\rwater agai u CO-oponl!l(.l)~ chQ a.c:c:i.vil:~eG
"'t:lliociated wi t 11 the Blevenl.h 1UU1ual ObSfu'viUl(le of the O-r. r4;l.rtin
LuthC!!I' xing, Jr. HoBday. Co-epollYQrGhip ind udQS the waivpt' of
insurMc:e rf.lquiremc:nts anti chargeo for t:icy llcrvice$ relative to
the march on January 1', 1995.
Th~ ac:tivitiaa plannQd this yeBL' are the eanllf as those ot pr.aviouCl
yeare:
P.t'ayer RreakfSGt at the MLtK Cente.t'.
The MHTCh from the MLk Cent:er to Coaobmnn Park,
~lic Rally at the CoIICl1.t11an Pa.rk aauc1Bhol.1..
uoo of tll.. llILJ( Ccnte:r (or other act. t vitieo during the day.
A ope.ciel events appli cation is h~ing proce.ssoo and we al'~
c:oord'illating with the Florida DepaJ:'tt1\ent or. 'l:xanaportRl.ion for
nece~eary road cloQurft permito.
We appl"lie1atft your support of thFt MLK KOliday activitiQ8 in the
past and lonk forward to your !:Qvorahlp con a iderat 1 on ot l:hi15
,request,
Sincerely,
~~fI~~
PL'~s1<2ent.
t:O:
RlizaDoth D~ytula. City M~naaGr
Rel:Ul1 W t1.liIon, Direc\..uT, 11a:rJw and 'R.ycraatiop.
sid. Klien, Chief of J?olicH
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OM PC H1Jm~1O R19'hts
DEC-19-1994 16136 FR
TO '
94626720 P.02
ClEARWATERlUPPER PINELLAS COUNTY BRANCH
NA110NAl ASSOCIATION FOR THE ADVANCEMENT OF COLORED PEOPLE
I!LEVENTH ANNUAL
DIl MARTIN LUntl!R KING. JR., IiOUDAY CELEBRAnON
ROUTE OJ: MARCH
JANUARY 16.1994
L1NE..UP MLK CENTER PARKING LOT
NORTH ON MLK DRIVE TO RUSSELL
WEST ON RUSSELL TO GREENWOOD
SOUTH ON GREENWOOD YO CLEVELAND
WEST ON CLEVELAND TO DREW
NORTH ON DREW TO COACHMAN PARK
~ . ~
I'.,
niE FIRST UNITS IN THE MARCH WILL STEP OFf AT
" APPROX1MAT&LY 10:" A.M.
ALL UNITS OF THE MARCH SHOULD BE IN COACHMAN PARK
BY APPROXIMATELY 11:48 A.M.
" ....-
DEC-19-1994 16: 36 FROM
pC Human R1snts
TO
94626720 P.03
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'CLEARWATER/UPPER PINELLAS COUNTY BRANCH
NATIONAL ASSOCIATION FOR THE ADVANCEMENT'
OF COLORED PEOPLE
, ELEVENTH ANNUAL
DR. MARTIN LUTHER KING, JR., HOLIDAY
CELEBRATION
MONDAY, JANUARY 16, 1995
PRAYER BREAKFAST
8:00 A.M. - 10:30 A.M.
DR. MARTIN LUTHER KING CENTER
. 1201 DR. M.. L. KING, JR. DRIVE
CLEARWA TER
MARCH LINE-UP
10:30 A.M. -10:45 A.M~
MARCH STEP OFF
10:45 A.M.
DR. MARTIN LUTHER KING CELEBRA TIOH RALLY
12:00 NOON ~ 1 ~oo P.M.
COACHMAN PARK BANDSHELL
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DEC-3~-1994 11128 FROr1 CITY OF CLW. EN13lI-EERIN13 TO
6488
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On ~bet 9. 1~4 TBB vJslted 'th~ Stowell 1Pto~~ site ot ~, ~,,~" ", ':. .,
revetment::' To, the best of my knowledge. inforsil!tion and beUer~ th!-:'atmtitib#~liy'~.~~ . ,,',',
CONuucited in general confonnance with the design prepared by TBB, di~'t;~iit~f:? pi, f~~ '~v,'
(th~,,~O~:I~y~r d~lgn was based on ~ 50-year Atbtm event). ~:::: ';: :~:'l?'WP::~Jt~~ i};~,
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T" :,~, ~A,' y,....'~EOINEERlNG. INC. : :':I,'.r~!r!~i:i ~::?,
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CitY, of C~ater ",
P,.O. SOx '4148,
Cl~tw,~r:i PL: 34618 i ,.' ,
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CMI tingfIQMlg. ~tiorl. &wt~I1b'': ~/'I/'ktJJ
18167 U,S. 19 North, Suile 550 CIl!3lWattrt ~orida ~4 813.~1.3505
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DEC-30-1994 11127 FRON CITY OF CLW. ENGI t-EER I NO TO
6488
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. ~OM: '. Rlohard J. aaler. City. engineer/( , .
COPIES: ., :, KlthY S~ Rice, Deputy City Manag ,
William C. aaker, Assistant City Mdnegar
Pamehi K. Akin. City Attorney
.,' " Terry ~ennings, Chief Engineer
I' Tom MlIIer, Asst, Director 'of ENGlEnvironmental
Gary,A. Johnson, Engineering Pro}e:c,t Coordiriator
. I. . . ....
,
SU~JECT:' " Letter'of Acknowledgement deted bec. 13, 1994
.. . City and Allan J. Stowell
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Oecember 20; 1994
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. P~.e,s.>fJnd 'attaohed herewith an. executed Letter' bf Ackno~ledgement in wh'lc~.Mr, .
Stowell is:in egreement thet the City h~$ met It$ :obllgatlon as qualified wlth!n tt;le
sttputOteCi settlement egreement and the D.e,p, permit. 'be\ieve that we'have '
'satlsfa.otori!y met the intent of both these Instruments, and Mr. Stowell has Indicated that
hi Is satisfied with this project. ': "
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if you should hava aoy questIons, please don't hesitate to give me a :Cali at e'Xteriaton
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DEC-3~-1994 11127 FRO~I CITV OF CLW. ENGINEERING TO
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CLE~FlWA"E~i Fi.OF\lDA 3i$1a~~1.48
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D.cemb.~ 13, 1994
H~. Allan J. Stowell
2873 Thornton Road
cl..~ato~, ~lorlda 34619
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~el taG~'Adv.nc.4 Pollutlon,cont~ol F.cillty
J\.hll~i1it~t1on pro,.ot - Ph.gg II'
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sout~ Int.rceptor ~1pe
Dear. Hr. Stow~lll;
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The ,City of Cl.8l:'water is pleased that lthR "Thot-nton Ro~4' T~.. ~l:otect1on;
, J\.v.tn\gnt"; wh..t.c~ wag includQd as part or'the .t.lpulat.d ..ttlement, for th'"
, ret.rencec:l"l,')roj.c:t, 1a: comphte. All parti.. agre. that we have 8at~.fiQd th'.
intent of th. et.i.puhted ..tU.rnent agragrl\ent by complying ,;k1.th our letter of:
December S, 1994,' app~ovRd by yourself, an~ by rQhaining th.' .ervic..'ol Tampa
say Enq.1n..rinq. Mt John A. t:'O~.kf P.!. t Viae PrG.i~.nt. of Tampa Bay
'Engineering. prep.~ed n 8ignQd and ..al.d 4nalY8i. of the Chillen;er Report and,
" de.1.gn for tlh. "ormorlng layor" dnt:cd DOl:lvmboJ:' 8, 1994. A~ a meeting w.lhh )1):.'
NoV'aJt on December 9, 1994 at t.h. project, t.hQ congtructlon of"thU J:'QvotinRnt: wilt:.
inlpected and approved by Hr. Novak, Hi-. Gary A. J,ohn.~n, and, YO\lrs~~t.
con..qu.nt.ly, a1'1 ot the ternus and Clond1t.icng of th. .tipuh,t.d qgttlCttlllint
.gre,m.nt,h.v.: be.n 8atigfactorily mQt And completed. '
Pl~a.. indicate your acknowledgement Qnd ~ppraval of thi. ~Thornton Road Tr.'
,prot;eot.ion, Revetmont" Clon;tl"UcUon by your Oivnaturg Gt the approp~i.t.a l.oc::atd,on
b.lo~. A* such, All partl.a are .l~ mut.ual aqr.emGnt that th. deal;n p.~.m.tar' .
a. .et. forth by tha ChallangQr Report for the beddlng and undQrlar.~, a. wall..'
bh. arrnoring layer design ao amended by the Tampa Say Engineering analyvio h.v.,
be.n vati.fied par thR tQfRrGncQd ggttlem.nt agreement. ' ,
sincv:rely,
Approved by.
, ~
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Me. Elhab.~h M. D!!lptula" C1.ty M4na~.r
Ma. Kathy S. RicR, Deputy city HanaUer \
Mr. Nl11iam c. Baker, P.E., Aeaistant city Manaqer
Mr. Oary A. Johns~n, Project Coordinator
Hr. claude Howall, ProjQct En9inQQr
Hr. Tom Miller, AgRigtan~ Director of ,En9Ln8~ring/tnvironm.ntal
M.. p~ Akin, &~q., City Attornvy
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FROM:
C I T Y 0 F C LEA R W ATE R(
lnterdepartment Correspon ence Sheet
Elizabeth M. Deptula. Cit..t:;:};fIj y~
Richard J. Baie,. City Englnee'[f.r . 1-3~ rs-'
Kathy $, Rice. Deputy City Manager t'} 5 C. RECET\'ED
William C. Baker, Assistant City Manager 0( ~
Terry Jennings, Chief Engineer DEe 2 8 13.94
Gary A. Johnson, Engineering Project Coordinator ..
Donald A, Meerians. Assistant Traffic Engineer CIty MOn7{l ~r
Gardner Smith, Public Works Director
TO:
COPIES:
SUBJECT:
Removal of Raised Island
DATE:
December 27, 1994
After much inspection and observation. I must ask that we recommend to City Commission, ,
under City Manager Reports, at the January 3, 1995 meeting that the raised island within the
Pierce Street City Hall driveway be removed. As a transportation engineer. and to carry out
our goal to safeguard the motoring public. I can see no useful transportation related purpose
for the "fixed object" within the Pierce Street right-of-way. I have noted:
1 . The island is constructed of concrete and surrounded by a vertical (Type F-State
design) non-mountable curbing.
2. The island does not act as pedestrian refuge and does not meet minimum ADA
, standards.
.
3. The reflective paint is worn from the island due to vehicular over-tracking and
mounting of the island,
6. The island contains no guide, working or regulatory signing and is void of landscaping.
6. The is,Iand is a confusing transportation element on Pierce Street as motorists traveling
eastbound and wishing to turn into City Hall do so by proceeding past the island and
make their turn within the right turn taper.
I would propose removal of this "fixed object" hazard and replacement with a painted island.
This will provide the motorist with the required lane delineation, as well as remove the non.
mountable roadway object. This work Is planned for January 4, 1996 pending a favorable
discussion at the January 3. 1995 Commission meeting. Gardner will not start the work until
we notify him of the outcome,
If you should have any questions or need for clarification prior to the Commission meeting,
please do not hesitate to call me at 6042,
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'8'8&36307$01
CITY OF CLEAR'VA.l'ER
P.Q, BOX 4748
CLEARWATER, FLORIDA 34618-4748
City Commission
MEMORANDUl\r1
caPlES TO:
COMMISSION
Betty Deptula, City Manager '
Fred A. Thomas, Commissioner /,/''''
December 1, 1994 ~
Sign Designation to Clearwt~~ ,
TO:
FROM:
DEe 02 1994
PRESS
CLERK I ATTORNEY
DATE:
SUBJECT:
COPIES:
Mayor, Commissioners, Rich Baier
~~~_~___M___~__~__________.___________________________~__~_M*.___.~__.___~___~_________________________~__~~~
When Rich Baier gave his report on :lignagc along interstates as well as the researeh into U.S.
highways, etc., I fell that we should go a little further on that issue.
I would lilce to see a research project and vided reproduction of all the sign age that Rich Baier
was refening to. I would like to have him go 30 miles out.c;ide of Tampa and video record all
of the signs coming into Tampa on U.S. Interstate 75, as well as signs indicating how to get to
Clearwater. I would then like him to rcpeallhis procedure beginning at a poml30 miles outside
of Tampa on Interstate 4 and once again on U.S. 19. I would like to see physical proof of how
people know how to get to Clearwater. I would then like to take that proof and deal with the
issue through the Department of Transportation.
I believe that Clearwater sign designation is very poor for any tourist, coming from out of state
on any,of these roads coming into HilIsboro county that lead to Pinellas County and Clearwater.
To my knowledge, there is only one sign as you go from Hillsboro to Pinellas County and it is
, 'located at'the Airport indicating "Route 60 - Clearwater - This Way". Clearwaler is never
mentioned in any other place) and I believe the solution to that problem will come once you have
,the physical proof. Since this itefll may take more than 8 hours for discussion I it should be
entered for Commission discussion before you give the assignment.
FAT/jej
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, lnterdepartment Correspondence Sheet
~'~Q~
TO:
Mayor and Commissioners
COPIES: Kathy S. Rice, Deputy City Manager
William C. Baker, Assistant! CitY Manager
Donald A. Meerians, Assistant Traffic Engineer
COPIES TO:
COMMIS€:ION
THROUGH: Elizabeth oM. Deptula. City Manag
FROM: Richard J. Baier, CitY Engineer
DEe 1 6 1994
PRESS ,
CLERK I ATTORNEY,
SUBJECT:
Signing on the State Highway System
DATE:
December 14, 1994
, Please find attached herewith a "white paper" on the Florida Administrative Code regulating
various guide signing on the State Highway System., I have attempted to qualify the
requirements from the cumbersome Florida Administrative Code. Per Commission reque'st, .
I respectfully submit this information for your review and approval.
, ,
If you should need further information, please contact me at 462-6042.
RJ Slil
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Attachment
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INTRODUCTION:
, 2.
The State Highway System is principally comprised of an arterial
roadway network which is designed to safely convey' a volume af
motorists in the most expeditious manner possible from an origin to a
destination of their choice, The backbone of this system is the limited
access highway facility of which Federal Highway funded interstates are
the primary component.
All supplemental signing, whether on an arterial roadway or limited
access facility, must
(1) Inform and guide motorists to the needed signed facilities and
services, '
(2) Improve traffic flow at interchanges near destinations that
, generate a large volume of traffic, .
(3) Meet the established criteria - whether for limited access or an
arterial roadway facility.
General Criteria
pmited Access Facilitv
Non-Limited Access Facilitv
1.
Need prior approval by F.D.O.T.
District Seven Traffic Operation
Engineer.
Not more than six qualifying
destinations, including cities per
approval, and
1.
. Supplemental signing' cannot
interfere with the function of other
traffic control devices (i.e. signals,
regulatory signs, etc.).
Most direct and desirable route
should be signed. and
2.
3.
Local government may quantify the
six if there are more than six
qualifying destinations.
An Overview of Soecific Criteria for Destination
Supplemental Guide Signs
1.
Not more than one supplemental
guide sign per interchange
, approach, and
Recreational Areas can be' a
maximum distance from signed
intersection of four (4) miles; and
1 .
2.
Not more than two supplemental
destinations per sign at anyone
, interchange approach, and
Minimum number of trips generated
must exceed 37,500.
2.
3. If there are more than two
qualifying destinations, only the two
highest trip generating volume
destinations shall be signed; and
4. Each destination may be signed only
one time per approach per direction,
and
5. The best and only the most direct
route shall be signed.
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ADolicable destinations for Clearwater's
beach sianina - Interstate lLimited Accessl
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Aoolicable destinations fOf Clearwater's
beach slanina . Arterial (NOn-Umlted~
Accessl q
.
1.
State Park designation, if the City's
predisposed to declaration of the
beach area as a state park, and
done under Florida Administrative
Code, requires a maximum distance
from the urban area of 1 5 miles.
This maximum distance may be
increased in 1/2 mile intervals to an
'upper threshold of 30 miles if the
"par~" meets volume criteria.
1.
U,S.19 (S.R.551 and Drew is a
direct route to Clearwater beach
and the intersection may be el:;' ible
for supplemental guide signing.
2.
U.S.19 (S.R.551 and Gulf to Bay is
a direct route to Clearwater beach
a,nd this intersection may be eligible
for supplemental guide signing. ' .j
2.
Recreational, attraction designation
requires a minimum average annual
trip generation,of 50,000 trips (City
meets this, categoryl and, the
attraction must be no greater than
15 . miles from the interchange
where signing is sought. The
distance may be increased 1/2 mile '
for each 10% over the trips
generated requirement to a revised
maximum of 30 miles: '
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CITY OF CLEARWATER
Interdepartmental Correspondence
TO: Elizabeth Deptula, City ~anager
FROM: Cynthia E. Goudeau, City Clerk@
SUBJECT: Neighborhood Advisory Board (NAC) ,
COPffiS: Alan Perri, Economic Development Director
DATE: December 8, 1994
In response to Commissioner Thomas's questions regarding the NAC the following
infonnation is provided.
The Ordinance referred to in the NAC's annual report did not address the NAC specifically
but was the rewrite of the general advisory board code. This ordinance removed the term committee
from the code. To date, unlike the Environmental Advisory Board, there has been no ordinance
adopted that specifically addresses the NAC, An ordinance has been being worked on for some time
but it has not been finalized.
f, "
. As to the current membership, all have been appointed by the Commission in the same
manner as most advisory boards. 'As the Committee was established due to a previous CDnG
requirement no ordinance was ever adopted that specified terms, etc. Therefore all members
appointed to date have had no set terms. The ordinance that is being developed is to address this
issue.
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Regarding the current vacancies being filled by merging with the Affordable Housing
,Committee, it is my understanding this is something that has been proposed by the Economic
Development Director but has nOl yet come to the Commission for discussion and approval. The
, Affordable Housing Advisory Committee was established by Resolution 94~ 7 and its members were
appointed by the Commission. This committee was established to address requirements of the SHIP
program. It is my understanding this committee \Vas for a specific task and of limited duration.
Mr. Ferri will be providing )'ou with additional int'ormmion,
......~...._....~ ......~'4~l'
,.
CITY OF CLEARWATER
P. O. Box 4748
Clearwater. Flo~da 34618-4748
, ' City Commission --,
MFMORANDUM
@ b.lA'
~r.eb.
TO:
Betty Deptula, City Manager
FROM:
COPIES:
DATE:
Fred A. Thomas, Commissioner >{!
( j
Mayor, Commissioners f':
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December 5, 1994 l ,,,/'
_.
RB: Neighborhood Advisory Board
..........**.******..***.*************.****....***..**.*******************....
"
In looking over the Annual Report of the Neighborhood Advisory Board, I noticed a list of
, current members. The membership appointment of this board is similar to 'that of the
Environmental Board. However, when the Environmental Committee was designated as a
Board, the City Commission reappointed the members. The Neighborhood Advisory is now
designated a Board but the Commission did not reappoint the members, some of the members
continue from the Committee to the Board.
1. How were the "current members" selected jor this Board1 Who selected them'?
2. A statement in The Annual Report concerning vacant positions on the board indicate
that it is anticipated Utat the positions will be filled by members of the former Affordable
Housing Advispry .Committee. What members'? Members of this Board are appointed by the '
City Commission.
I would like this item put on a Commission Agenda for discussion.
FAT/rk
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HATPE
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all roads_
Join over 12,000 key television industry professionals who will converge on the
Sands Expo Center for the 32nd Annual Program Conference & Exhibition.
From January 23.26, 1995, NATPE International (National Association of T eJeYision
Program Executives) will host the world's largest and most vibrant television .,
programming and software marketplace. NA TrE '95 will be a strategic
opportunity to develop relationships, buy and sell pr ogramming, participate
in workshops on today's hottest topics and experience the
latest new media shaping the television of tomorrow.
Fueled by technological innovations and an evolving regulatory clirnafe".worldwide
media frontiers continue to change. But one key element still driveslfie .
engine - content. Content is key and content is what NATPE is all about.
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Monday
j an u a r y
2 3
lJME
SESSION I EVoo
LarAl~
2:00 PM
NATPE / INTV / MSTV Joint Meeting: FCC Washington Update
Modlfaltd by Ju~ Woo~uffl TIS
Th,Mi
3:00 PM
MSTV Prmnl5
Get Ready For Advanced Television '
$pollor,d by MSTV
Moderaltd lit Marglill Whllt, t.lS1V
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5:00 ~ 6:00 PM '
International Cocktail Reception
spollond by rh, u.s. Dktribulon Inl'rnQtion~ Promotion Group of PROMAX
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9:00. 11:00 PM
NATPE at NilE
How To Get A Pr ogrum Produced With No'Money, No Experience and No Relatives In the Biz
t.\oderall d by Man Sunwnm, · Al Honv-
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Tuesday
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7:00 AM
SESSlOH I rielT
Coffee With... Quincy Jones and Oavid Salzman
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7:00 AM
NATPE and lhe Inl.mllliona Inltrcullvt (M1l\UN(atlom SO(ltly (lIesl prmnJ
Hollywood's Place In the Interactive Picture
Mod ual,d by Adam Curry, 0 n klllf
7:30 - 8:30 AM
Newcomer's Guide 10 NATPE /95 '
Mod.rat.d by Ju~ GIrard, Uhdmt and HIck MtMaholl, Village Roadshow 'Idurts
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Tuesday continued
J Q n u a r y 24
IJMf
8:30. 10:00 AM
milON ( EVENl
Breokfosf
-Welcoman by '(1)(' JolJlm.n, HArPE Pmidtnl
Presentation of the lifetime Achievement A ward to ADr on Spelling
GENERAL SESSION: The Network Players' ,
ThllletworW. plDglDmmlng thleh ollerlheillhouQ~\$ on !he lnll!r wOlkln~l, hDI1Ml uuids ilnd lYeml olld lulure demonds of ~! hlevl~DII n
Moderat.d by Grll'lt nnktr
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Gerth And.r, the WI T.lnkion H.lwcrk
J,nnll" l.oMM, PIS
John MaloiGn, FOX
"Ier Torlorid, CBS
T.d Mtt', Ate
Warun Ultle"tl~ HIC
Mile. SUIlivIll, Unlled PdfOlmlll1
10:00 AM. 6:30 PM EXHIBITION FLOOR OPEN
10:00 AM. 11 :00 AM CONCURRENT SESSIONS
Explosion of the New Cable Natworks
Moderll/.d by JeniuJ R,if, MerrilJ.Lymh
HATPEand PROMAX !teStnl
Promotion Gambles in the Greot Affiliation Switmer 00
Mod"al.d by kith IrQ\t and ~m Cha\Jin 01 nowx
International Workshop: Windows of Opportunity... Windows of Confusion
Mod"al.d by David S\,.i1, !SkyB
The New Media Revolution
Moderaltd lit Josh Hll1m, ju~Jtt
Presentation: rVI~ons of a New Media"
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Infomerdal Media TIme: Boon or Boondoggle?
9:00. 11~OO PM NATPE 01 NITE
Presentation: MM, Advertising Age and TVB Salure rile SOrh AnnIversary of Spot Television
The Gurus of Programmfng
MgQuat.d by LlIIY frlliberg. M'~Q A~i'on
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l!Mf SBSIOH J EVBIT
11 :00 AM - 12:00 PM HATPE and HIIM prennl
Electronic Retailing: Programming That ~Is
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Mirage I
6:30 - 8:00 PM
NA1PE '95 Internotional Reception
sport.ond hy UnMs\on
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NATPE or NITE
Naw Directions in Local Programming
Mod.,altd by lOt GIII)(uino, KARE
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SESSION / EVENT
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7:00 AM
Coffee With... Linda Bloodworth.Thomason and Harry Thomason
MirQgt'
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Making Money With Interodiv8 Advertising
Modtra~d by Alec Gusltr, Grey UwUslng
MIraQt
8:30. 10:00 AM
Breakfast
Presentation of the Educational foundation Award to Norman lear
, MIrage I
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GENERAL SESSION
Syndication 195: The Major Studio Players
Htal about ilt mal1tnotS and rtwards ollht It\tvblon dlsui'oulion and syndlludon marktlln lilt mla.90's.
Modtrlll.d by lilI (arroll. KlIllj JlIlTIn C"'flin, Hkt; Mall Sh~lfO. WAT; G.ovp W tv Sm"
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Morl Mar(U~ IUllla Vkla
Dick hb.rhon, Warner "01,
lerry Ihu"lon, ColumbIa TriSln,
Sid (ohtn, MGM;
Greg Meldel, Twtnll.lh
Sh.l~ Schwab, MeA
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Thursday
continued
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j an u or y
2 6
IlMI
S5SIOH ( EVEHT
10:00 AM. 6:30 PM EXHIBITION FLOOR OPEN
10:00 AM. 11:00 AM CONCURRENT SESSIONS
Media's Role in Behavior
Pr'ltnl,d as per I of HArrE's rIVe PoinllnitillliY, on C~ldren and Violenct
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In'ernational Workshop: Prospects for Flnandng Global Programming
MIld,tlll,d by (onsuelo Madel Wdl Slrul JOllnm TV
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The Big Changes Ahead in Ratings
Mlldthlled by JlIlt S~ldtr, Lto Burntll
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NATPE '95 Agenda as of December
This agenda will be updated regularly up unHI ih.
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Please Note:
All scheduled ,se$~lons.wlll be held at the MlroRe Hotel unless otherwise noted. Exhibition will be 01 th
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~:~;;...~ ~~ JMT~~1~~ Re~f6~~~.Qo~t~~tj~t
.'~~~'Rji1~~ ;Bilild Office Cbniplex at -Park~Pla~e:
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Deal-,GJves C;ompany Spqce,.Pa1~k New Bu~iness
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, liminarY drawings. but so far there eratiQn snakesthraugh the d~tl.:
is no set desi.,on for the facility. opment between two partial sec.:
". Weslern Reserve's 1991 acquisi. tions of Park Place &ul~ard. It,
" -' , ,'.' tion b)" the Dulch firm Aegon n.v. starts at the southwest corner or'
l..arRo.:baSed W~tern ReSerVe Life helped spark \'Y~stern Reserve's Drew Street:t and: Pa'rk' Place ~
Assurance ill working on a deal that growth..,. ' , "Boulevard and continues Er05S tl}
could result in' a 250,QO().square-" Earlier this year the company' Hampton Road, then south to GuU.'
(oot headquarters building at the moved' 200 people into t!\C to-Bay Boulevard,' The southern
Park Place oUice development.. Clearwater Towers to help ease leR of the property' belongs to
':. .An' official- with Western" some ot the overcrowding, Now thc. Clinton. The rest belongs to
RCServe confirmed the' company, company has 10 make room for a American Cyanamid. ,
. was working loward a purchase division oC Aegon. thai is moving 'Lee Arnold, president of lhe
contact lor about 33 undevelopeO . from the San Fnlncisco Day'area Arnold Cos" is 'representin!:
~ 1Cre5 in,the offICe park. The land .'1'~ That will mean about 100 more peo- Western' Reserve 'in its' search, He;
, .~would ~Iet, th~ .company build a \t~;ple.:':.~~\'!:;:'~"''''.; ,'. '. :;::.: '":. , could not be reached forcommenL! \
, _250,()():).squiii-e:foot. headquarters'.~~'';::U~ ~~~ dea.I:~,:with'~:\Vesiernh_" The, spokesniari': said ,construc:; "
. j' and~.atl1\ 'I~vif ~ n;. ,fort ~2th~';:fR~r:t.i9o~~;::.i~:'J~o,\I,lt~~~, '~ ro' ti.on ,of, ~g ~ (~J!tf ~o'u Id,. iiro~~~,?:J..1 '
Ive . l \.250,OOO-Scjuii'e-foo~ b~ildLng,:-::?~!.'fI'parldor;th7 t'ark. P!ac~:do/e1op!;. 19o t~al1oCal\'conti'3doiJW'estcrnr~' \'
luildin(;-: , ,,-tWe're seekingtoc:ometo terms t. ment.,which hen't seen'any new Reserve .woul~~oWri~thc:finished!'
~'-: \.0 enter due d\liieJ'ICe \o~aee.1! -; conlltr~ction". _.lIince,' Storz facml)'..~::>., ,..':~ :~'ll' ':""1 ':' .,
.;o.n:..:,...ijf' ! ithA~a~aiteith'at.wm iwork: {o.Op,uiilmicS'b'4i1t:'. ,!ac1ity,Jn..:,1992. ~'LTh~Ji.i:!Bitl}~ij~i Ii;;.'{estern' ,.~
....~..._. ", ~Ql Kt;iiin~~'-'~' Clinto~ietnatioliil'" 'Grou'p Roerve'ti' . " ~5Pel!tR! 'r,
l~ . lftIrt'ittiiiU - :-;''':l:li!:":;. 3f'~C!M~~"'i~WillI-en(liE.a. - ,-. ~~iltciD..$:oi'iH~.!!;Boar~~~~ ,
''-1.' ,~ ' ..~~~ sdidl 'tiit1f1....~..!';..~)o. .. ~i993~ffiI""~ ~etlli-~~atf- dA'J t>eeii'"tak ,~~~.~~,.,:..M' ~'
i1l1Cllie ~1Nt..~~~ x~".,..; ."'1:t...l$...'. ~~~:~~. ~ ~~~,).~,. '::-.c. ~".. ~KCaI~... e:'.~ .1" .~'i>2.~...;!..~~n:.: .-::
'iiiiiitlrCRti" rar a10nr tlie1,,6uld be'"1i thc:l 'j ~~ .~liI!.~. ~o/ an~'melin ,restive:::" lfstht~.~~estments:":., : 'i:. -~: tention.~ A,ccOrdlng:::,:r.~ Nt: the 1.:'" .
': ..,..,~i.. '..,".. .'. . , ,~': ,.,..,.~: ,,{Ullion for a pai1c that hasn t sccn.....'. "It lIterally could makc, Park spokesman,: Brown'Slts on the t '
00 Co', fsthe ~em1 contractor, andY.1t 'any I\~ dcvclopment since ahaut P1~e tJu park in Pinellas ~unty." bo~rd ~f the ~de.x M~bJal Funds, '
ited. . , , ..\ ,. 1991. said Stewart Marcus. presIdent of whIch IS affiliated WIth Western,
, _ Sw m d ,Wcster~ ReServe is trying to Clinton International in Coral Reserve. Hc said Brown lell it
. , 1\ 00 come to terms with American Gables. would be in the best interest of the
Cyanamid and 'Park Place land '. Marcus said Western Reserve. funds and himseU if he did not bid
Ltd., the two prlncipallandowncrs contacted Clinton about a month. on the project.,
of the Park Place development IIgo expressing interest in the park. Weslern Reservc sells variable
We5tcrn Reserve wants 21 acres He said the two sides could have a universal life annuity insurance'
from American Cyanamid and six purchase conlr.lct in hand in a mat. products, lls sisler firm, Ide.x.
DCreS from Park Place land. which ter of days. Mutual Funds, manages several
is B division o/Clinton International The J3.acre tnct under consid- mutual fund portfolios.
Group of Coral Gables. . -.. .., -.... , . .. '.. ,..
A spokesman for Western
Reserve said the company is stJ11
considering some sites elsewhere
in the county including the Carillon
Developmenl at Ulmerton Road
and Ruosevelt Boulevard. He
added there have also been offers
from a number of landowners with
parcels they {elt were suitablc (or
Western Reserve's needs.
-Jt's amu;ng the amount of pri-
vate properly owners tha! pop up
with 20 acres,~ the spokesman said,
Western Reserve has ~50 people
in its 20-year-old Largo campus.
The company has 110,000 square
fe-ctthere Bnd It's not enough. The
new facility would immediately
double the size of Western
Reserve's current C3mpus at a cosl
of Sl8-mi1lion to S25-miIHon incluo.
ing land,
A comp.'\llY spoke:Jm:Jn S3.id the
cost of the project would d~'PCnd on
the type of facililY Western would
build. The compV\)' has $Orne pre-
: Q"TE S
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reat~~. Hectic Scene at .,
pmen(on Sand Key
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, the fciiicS at Key Inveatment Real~ are '
ld)' 'at Oie final phase 0/ their Ultinw COf}-'
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By' SEAN WOOD
PilftUtu ~lfty Rtvitu RtjJorttf",
nd Roberta Dennis llJ'en't lakini' much
'l't ha'le ' ,. . " .. '
:ne big' .
: fourth"
.meting ,
I raee:.""
fourth .'
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he pro-~'\
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less Park. RaceTrack Road, Tampa,
.iullIaLllie lnsunnce Co" '".. ~,
,ne Dental Labs/MOO .
Arnold Ma..nagement Service3
; ess Park. Race TnlCk Road,'Tarnpa
.1ulUll Life Insurance Co. .
Design/04S,985
Arnold Management Services
,ess Park. Race Track Road, Tampa.
,1uwal Life Insurance Co,
'Iu 5/11 ,000
Arnold Management Services
~ Center, S5555 W. Linebaugh Ave.,
nd Douglas/1,500
IUP Jnc.
fice Parle, 1()()()4..1oo104 N, Dale Mabry
'ntial Financial/1,555
md Bill Ante of Allen Morri9-0ncor
olJSO Princess Palm Ave., Tampa
ted H~thcare Delivery Services/5,lU
',a of Cushman & Wake1ield of Florida loe.
OffICe Park, ..625 East Bay Drive, Largo
\ti,iic/ 1,243
.up Ine.
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GULF-lO.BAY BLVD,