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ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING
. Tuesday, November 29, 1994 - Chambers .
following CRA which begins at 9:00 A.M. but no later than 10 A.M.
Welcome. We are glad to have you join us. If you wish to speak please:w~it to be recognized, then
state your name and address. Persons sp~aking before the'City Commission shall be limited to 3 ,
minutes. No person shall speak more than once on'the same subject unless granted permission'by the
, City ,Commission. ANY PERSON WITH A DISABILITY REQUIRING REASONABLE ACCOMMODATION
IN ORDER TO PARTICIPATE IN THIS MEETING, SHOULD CALL 813/462-6684.
1 . Pledge of Allegiance
2. Invocation
3. Service Awards
1. Mayor.,
2. Assistant City Manager William Baker.
3.. ' 7 awards presented. '
Convene as Pension Trustees ~ 9:25 a.m. '
Reconvene as Commission - 9:27 a.m.
4. Approval of Minutes - R,egular Meeting
11/14/94
4. Approved as submitted.
,
-C
PRESENTATIONS
a} Board of Adjustment & Appeal'.
Building/Flood (BAABF)' - Annual Report
b) Greater Tampa Bay Marine Advisory
Council
a) Report received.
c) Country~ide Recreation ~enter
b) Consensus for staff to work out agreement
for placement of monitoring station on Pier '
60.-
c) Approved Option "B" to include alternates
and as 'much vision through the game 'room
walls as possible. '
. . !
6. - Citizens to be heard re items not on the Agenda - None.
, '
ClfYMANAGER REPORTS
" CONSENT AGENDA (Items #7-18) - Approved as submitted less #s 8, 10, 12 & 14.
The following items require no form'al public hearing and are subject to being approved in a single
motion. However, any City Commissioner or the City Manager may remove an item from the Consent
'Agenda to allow discussion and voting on the item individually.
7. Fire Supplemental Pension Plan Trustees -
reapp~intment of MIke A!lrens & Nick
Stucker (FD)
8.. Extension of contract for installa~ion of
Polyethylene mains & service lines to Heuer
Utility Contractors, Inc., Clearwater, FL, for
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8. Approved.,
, 11/29/94'
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the period 1/1/95-6/30/95, at an est. .
$500,000 (GAS) ,
9. Extension of contracts for purchase of
, black 3408 polyethylene pipe & fittings, for
the period 12/14/94-12/13/95to: M.T.
De~son Co., Inc., Birmingham, AL, at an
est. $1,075,024,.35; Equipment Controls
Co., Norcross,' GA, at an est..
$118,182.50; and Perfection Corp.,
Madison, OH, at an eS,t. $52,845, for a
total est. $1,246,051.85 (GAS)
, , 10. Extension of contractfo~ residential gas
meter change out to West Coast Plumbing,
, Palm Harbor, FL,'for the period 12/14/94~'
12/13/95, at an est. $42,000 (GAS)
. 11'. Contract for temporary employment '
,s'ervices to Kelly Tempora'ry Services,'
'Clearwater, FL, for'the period 12/1/94- , .
. , 11/30/97 I at an est. cost of $45,000
annually (HR) ,
12. Extension of contract for physical
examinations &, o,ther medical services,wrth
'HCA Family Care Centers ,Walk-In Clinics, "
L.argo, FL, for the period 1/1/95-12'/31/95, ,
. for an est. $104,750 (HR)'
13. Purchase of 50 Smith & Wesson 9mm
double acti~n pistols from Standard'Law
Enforcement Company, Longwood, FL, for
$21,597 (PO) ,
1 4. Renewal of agreement with Pinellas County
Sheriff to provide latent fingerprint,
examination & related services, as well as
crime scene services including evidence &
property storage to the Clearwater PO,lice
Department, for the period 1/1/95-
, 12/31/95, for'$316, 714.54 (PD)
15. C.O.U3 to Clearwater Beach Recreation
Center Renovation Contract to Oakhurst
Constructio'n Company, Inc., incr~asing the
amount by $8,300 for a new total of
$582,973,50IPR) ,
, , 6. Purchase of three generators from Cummins
Southeastern Power Inc., Tampa, FL, for
$88,150; generator 1/1 is authorized
lease/purchase thru Barnett Bank (PW)
17. Joint Project Agreement with Pinellas
County f.or utility relocation by Pinel!as
< CO':Jnty contracto~ for the Alligator Creek
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11/29/94
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Channel "A It Detention Area at Logan
Street' (EN) ,
18. 12 month lease' with' optiofl 'of 6 additional
months with The Times Publishing
Company for Magnolia Park Sub., W 114'
of Blk 8, to use for stormwater detention
and/or parking during c'onstruction of the
City's Municipal Services Complex for
'$12,456 reM)
19. Reappropriation of prior year retained
earnings of the General Fund in the amount'
of $79,132 to fund programs dealing with
" Community Outreach, Community, .
Response & Parks & Recreation (eM)
20. Harborview Center Managen;ent Contract
, 21. , Beach Town Meeting Follow-up Discussion
. - Tourism Promotion
22. Beautification Committee - 3 appointments '
(ClK)
23. ,Municipal Code Enforcement Board - 1
, appointment (elK)
24. ' Charter Amendments
25. OtheT Pending Matters
a) Summer Youth RFP
b) PST A Resolution ~ Res. #94-110-
expressing opposition to the City of St.
Petersburg's proposed local bill to add .an
additional member of its city commission to
the PST A
cl Discussion re transmission services ~or
city vehicles " ,
d) Request from' Family Resources, Inc. to
change use of grant funds
e) Ratify/Confirm purchase requisition to S
& E Contractors, Clearwater, FL, for
emergency repair of city's sanitary sewer
main break at the intersection of Old
Coachman Rd. & Sunset Point Rd.,' for
$30,900 (EN) ,
f) Contract for maintenance of Gaylord ,
Galaxy automated library system to Goylord
Systems, Syracuse, NY, for the period
1/1/95-12/31/95,for $33,237 (LIB) ,.
11/29/94
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19.. Apprc,',/ed.
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20. 1 month contract to be negotiated. Final
contract !o 'be submitted in January 1995.,
21. Direction given. 'J .
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22. Re'appointed William Baldwin & Candace
Gardner, continued other appointment.
23..' Appointed Helen Kerwin.
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24. Continued'to 1/3/95.
25. al Approved.
b) Res. 1194-110 adopted.
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c) Contract to be rebid.
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d) Approved change in program.
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e) Ratified & Confirmed.
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g) Purcl)ase of 16 1995,Ford Crown.
Victoria vehicles from Florida Sheriffs
Assoc/Don'Reid Ford, Maitland,Fl, for
$282,672 and award an administrative fee
not to' exceed $8,00 to the Assoc. fora . ,
total of $283,47'2; financing to be 'provided
under city's master lease~purchase '
agreement with Barnett 'Bank (GS) ,
h) Purchase of. 3 1995 Ford 'Crown Vict~ria
vehicles from Florida Sheriffs Assoc/Don
Reid Ford, Maitland, Fl, for $53,001 and
: award an administrative fee not to exceed
$150 to the Assoc, for a total 'of $53,151;' ,
financing to b~ provide~under city's master'
lease~purchase agreement with Barnett
" Bank, (GS) ,
i) 'Proposed entertainment complex for the'
. east end property - approve letters, of intent
& direct staff to work with Kimberly Denise
Enterprises, Inc. and the National Comedy
Hall of Fame to produce an acceptable .
development agreement
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CITY ATTORNEY, REPORTS
26. . Other CitY,Attorney Items
26. None.
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27. City Manager Verbal Reports
27,. Approved D'CA grant application for
environmental work at De Ora., '
28. Commission Discussion Items'
a) City letterhead - Use by Advisory Boards
b) Request for Proposal - Tower
Dev~lopment~ Clearwater Beach
28. a) Approval of policy as amended that
Boards wlll have separate stationery.
, b) A~proved. .
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'29. Berfield referred to a report from Clearwater.
Ferry Service. It was Indicated they had not'
requested stopping service to the Drew', .
Street dock.
Berfield requested special notice be, given
the complimentary letter,re the Police Dept.
The Mayor indicated she had sent a letter of I
congratulations. ' .
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29. Other Commission Action
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11/29/94 I"
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Ber'fieldu(ged staff representation' at an
imp,?rtant meeting re a Water Management
Dist~ict 'to :b~ held J 2/6l94., ',: . .' , . :
Garvev complimented ,the City's recent "
newspaper advertisement'. , ," ,".
Garvev referred to the City's plan to recycle
telephone' b'ooks. ,'It was'indicated Pir-la 11 as , '
County is.notrecYc'ling them.~,; ',,',.
Fitzqerald e~j)(essed' co'ncern"that a Board
. appointee"s letter seemed ,to imply'a sj:ieclflc',
Co'mniissioner Was responslbleJ6fthe,
api:lOi,ntment; It, was'indica~e.da " ,
pe'rsonalized leher ha~ been sent to each
Commissioner.
De'ea~ari'exptessed' concern,re' placement of.
Charter aniendment~ on the 'March ballot~:;
Staff will review if that' would 'be 'possible:
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Mayor, Rita Garvey
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FROM: '
~etty J. Blunt, .Confidential Clerk Receptionist
city commissioners, Betty Deptula, Cyndie Goude~u
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COPIES:
SUBJECT: Presentation at the November 29, 1994' city commission
M~et.ing
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DATE: November 29, 1994
The following presentation will be made at the November 29, 1994
city commission meeti~g.
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SERVICE AWARDS
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10 years
. Roberta Gluski, c,entral Permitting (le~ter ~f appreciation and wall
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15 years
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Paul Hoven, Fire'Department (letter of ap~reciation,and plaque)
william Powell , Engineering /WPc, (letter of appreciation and pla,que)
carol. Harvey, Parks and Recreation (letter of appreciation and
plaque)
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stephen Logan, General services/Fleet Maintenance (letter of
appreciation and plaque)
James Light~oot, Parks and Recreation (letter of appreciation and 1
plaqu'e)
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35 years
Allen Edelman, Parks and Recreation (letter of appreciation and
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. PORTS, Inc.
140 Seventh Avenue South
St. Petersburg, Florida 33701
(813) 8939137
November 4, 1994
Betty Deptula
City Manager
, City, of Clearwater
P.O. Box 4748
Clearwater, Fe 34618
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IV 0 V ~ 7 1994'
City Manager'
~e: Tampa Bay PORTS presentation.'
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Dear Ms. Deptula:
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As per our telephone conversation' I am forwarding the 'enclosed PORTS information. to yoti. '
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As 1 slated I' I would'like to appear before ,the' City Commission at your November 29th to
,demonstrate and explain the Tmnpa Bay PORTS system. The systerll is supported by the ,
local maritime users, the Hillsborough County Commission through the Phosphate Severance
Tax Fund, the State of Florida through the Coastal Protection Trust Fund and the Port
" Authorities. Access to the system is free to the public via voice telephone or compuier
modem, 24 hours per day, 365 days per year.
We' would like to expand the reporting sites to include Clearwater Beach' C'Big 60 Pier").
This would be at no cost to the City of Clearwater. We would need to have the City commit
to allowing Tampa Bay PO~TS and the N~tional Ocean. Service/NOAA access to the pier
and providing us space for the equipment. I will explain the specifics during my presentation
to the Commission. " '
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Ilook ,forw~rd to appearing bCfare thl.: commission.
Sincerely, ~' ,
Greater Ta6lPa ~ Marine Advisory Counci~ - PORTS
~t ~ c.f , '
e Chapjt ' ,
Director
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TAMPA BAY
PHYSICAL OCEANOGRAPHIC
REAL-TIME SYSTEM
"PORTS"
FACT SHEET
- Physical Oceanographic Real-Time System IPORTS) is an information aquisition and dissemination
technology developed by the National Ocean Service (NOS). The first permanent, fully-integrated,
operational PORTS was deployed in Tampa Bay during 1990 and 1991. The system is managed, operated
and maintained by the Greater Tampa Bay Marine Advisory Council. PORTS under a cooperative
\ .
, agreement with NOS.
- The Tampa Bay PORTS Includes the integration of real-time current; water level, wind and water
temperature at multiple locations with a data dissemination system that includes telephone voice response
as well as modem dial-up. "
, - The Tampa Bay PORTS (Figure 1) consists of two acoustic doppler profilers with water temperature
sensors, a "nowcast" of currents at a third locinion. Four water level gages with anemometers, a fifth
anemometer, packet radio transmission, a data acqlsition system, and an information dissemination system
(IDS).
- The traditional prediction tables that are published annually by the National Oceanic and Atmospheric
Administration INOAA) provide informa,tion about the astronomical tides and currents, and do not include the
effects of wind, river flow and ather meterological farces. Nontidal for.ces in Tampa Bay sometimes result in
deviations from the times of published predictions of up to 100 minutes. Real-time measurements, enriched
by nowcasts, were identified as critical requirements for safe navigation in Tampa Bay and in other ports and
harbors.
- The Tampa Bay PORT~, uses the voice data responce system ter.hnology in an integrated and easy to use
system of real-til"!1e information dessimation. The telephone numbers are (8131 822-5836 and (813)
822-0022. Data can also be received via modem dial-up as screen text IFigure 2) on (813~ 822-5931. I
Communications software should be set at 2400 baud (1200 and 300 baud are also supported), 8 data bits, 1
stop bit no parity and full duplex: Simply follow the prompt for PORTS log-on. The Tampa Bay PORTS data are
broadcast aver NOAA Weather Radio hourly by the National Weather Service and are available on a priority
. basis to the NOAA HAZMAT Division for trajectory modeling in support of the U.S. Coast Guard.
- PORTS is a public information system that provides real-time information to the general public an it provides
essential information for safe and cost effective navigation, search and rescue, hazardous material and oil
spill prevention and response, and scientific research. PORTS also provides NOAA's Global Ocean
Observing System with coastal ocean measurement and dessimination component Isee Figure 3).
- For further information, contact Lee Chapin, Tampa Bay PORTS Manager at the University of South Florida
Department of Marine Scfence, 140 Seventh Ave. South, St. Petersburg, FL. 33701, (813) 893-9137,
FAX (813) 893.9189, Mobile 1813) 356-5205
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LEGEND:
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.... Water Level Station
w/Meteorologlcal Station
o A.D.C.P.
* Meteorological Station
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! Receiving Station
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Egmonl Channel~) 0
Q Sunshine Skyway
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Tampa Bay PORTS
(Physical Oceanographic Real-Time System)
National Oceanic and Atmospheric Administration
National Ocean Service
at 2:50 pm EDT May 28, 1992
TIDES
Port of Tampa
Port Manatee
St. Petersburg
Old Port Tampa
2.0 feet, Falling
1.3 feet, Falling
1.7 feet, Falling
1.9 feet, FalUng
CURRENTS
1 .8 knots, ebb
1 .3 knots, ebb
1.1 knots, ebb
Sunshine Skyway
Port Manatee
Old Port Tampa
Sunshine Skyway
Port of Tampa
Port Manatee
St. Petersburg
Old Port Tampa
WINDS
8 knots from SW, gusts to 9
9 knots from 5, gusts to 13
9 knots from WSW, gusts ~o 11
6 knots from SW, gusts to 10
10 knots from S, gusts to 12
BOTTOM WATER TEMP
Sunshine Skyway
800 F
Old Port Tampa
800 F
To receive a written description of PORTS, please contact Lee Chapin of the Univ.
Sout" Florida at 813-893-9137, or Reid Nichols of NOAA at 301-713-2812.
The PORTS system has hung up tne line to make it available to others.
This is an example of the Tampa Bay PORTS screen as it would appear to anyone connecting to the system via
modem. The screen Is updated every 6 minutes.
LEGEND
TIDES
Port of Tampa
Port Manatee
St. Petersburg
Old Port Tampa
Southernmost cell of the CSX Rockport Bulk Terminal loading platform
Steel sheetpile bulkhead southwest of the Banacal Terminal at Port Manatee
Elevated pier at the U.S. Coast Guard Base in St. Petersburg
Public fishing pier at Picnic Island Park
CURRENTS
Sunshine Skyway
" Port Manatee
Old Port Tampa
.
Directly under and between the piers of the center span of the Sunshine Skyway bridge
(Nowcastl Entrance to the Port Manatee channel
Northwest corner of the end of Cut K channel
WINDS
Sunshine Skyway
Port of Tampa
Port Manatee
St. Petersburg
Old Port Tampa
3 nautical miles northeast of the Sunshine Skyway bridge. on the C Cut Lower Range tower
Top of a light pole on southernmost call of the CSX Rockport Bulk Terminal !o;Jding pl::ltform
Top of a light polo southwest of the Banacal Terminal at Port Manatee
Above elevated pier at the U.S. Coast Guard Base at St. Petersburg
Top of a light pole on the public fishing pier at Picnic Island Park
Figure 2
TAMPA BAY
PHYSICAL OCEANOGRAPHIC
REAL-TIME SYSTEM
\ ("PORTS")
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T
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PUBLIC INFORMATION
NOAA/NOS
GOOS
NOAA/ NATIONAL WEATHER SERVICE
FORECASTING
SCIENTIFIC
RESEARCH
TAMPA BAY "PORTS"
USERS
u.S. COAST GUARD
OPERA TIONS
U.S. COAST GUARD
MARINE SAFTEY OFFICE
TAMPA BAY PILOTS
TRANSIT PLANNING
OIL SPILL
RESPONSE
PLAN
, PRIVATE
OIL SPILL
RESPONDERS
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PILOTS
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OIL SPILL RESPONSE' EaUIPMENT DEPLOYMENT
Figure 3
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Tampa Ray PORTS
The Tampa Bay PORTS is a cooperative effort between the National Ocean Service/NOAA,
the Greater Tampa Bay Marine Advisory Council and The University of South Florida. The
Tampa Bay Regional Pla'nning Council - Agency on Bay Management and the Tampa Bay
Na~ional Estuary Program are both active supporters of PORTS.
FUl1d~ng comes from the State of Florida through the "Coastal Protection Trust Fund",
HilIsborough County through the nptlOsphate Severance Tax" t the commercial shipping
industry, the Tampa Bay Pilots, the U.S. Coast Guard by providing ships and personnel, the
University of South Florida by providing the operational headquarters for the PORTS
, equipment and personnel and,NOS/NOAA by ownership of the system equipment.and
providing continuing technical support.
The Tampa Bay PORTS would like to expand its services to the public, and to become a
more efficien't tool in safeguarding the environment. '1.0 accomplish this the PORTS needs
sites outside the immediate Bay, in the Gulf of Mexico.
,
Clearwater Beach is a historic tide dala collection site, with many years of data existing, and
an existing network of tidal survey bench marks. The NOS/NOAA and Tampa Bay PORTS,
,would like ~o UreinstaUU the tipe data'collection equipment on the Clearwater Beach "Big 69"
~~ .
The Tampa Bay PORTS and the NOS/NOAA would like to enter into an agreement with the
City 'of Clearwater to accomplish the following;
, '
- Provide real-time tide and wind information' from Clearwater Beach to the public via the,
Tampa Bay PORTS., '
~ Provide critical llnearshorell data for forecasters.
- Provide data to the PORTS system for oil spill 'trajectories outside the immediate Bay.
'1 .
To successfully accomplish this the Tampa Bay PORTS and NOS/NOAA will need to install
data collection sensors and data telemetering equipment on the tlBig 60" Pier. This will
involve the following;
- Entering into an agreement. between the NOS/NOAA and the City of Clearwater to provide;
, - space' to accommodate the collection and telemetry equipment
- provide access to the NOS/NOAA and PORTS personnel to install and service the
equipment '
- Make,avaBable the City of ~Iearwater personnel (engineering dept, & pier management)
, during the planning process to;
- select the equipment site on the pier that best suits everyones needs
- review and approve the engineering drawings for the equipment pla~ement
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em: 18131410.2837
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Tlmpl SIV PORTS
USF . DepMtmlnt of Marine Se/enOl
140 s.YIflth Ave. Sou1h
S1. P.t.rsburg. F~, 33701
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TAMPA,BAY"PORTS"
J. Le.' Chllpln
TampI Bay PORTS
USF . Departmlnt 0' Marine Sellne.-
140 s.venth AVI. South
St. P.tl,.buro. FL. 33701
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,TAMPA BAY
PHYSICAL' OCEANOGRAPHIC
REAL-TIME SYSTEM
"PORTS"
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FACT SHEET
,
~ Physical Oceanographic Real-Tim~ System (PORTSI is an information aquisition and dissemination
technology developed by the National Ocean Servico (NOS). The first permanent. fully-integrated,
operational PORTS was deployed in Tampa Bay during 1990 and 1991. The system Is managed. operated
and maintained by the Greater Tampa Bay Marine Advisory Council - PORTS under a cooperative
agreement with NOS.
- The Tampa Bay PORTS Includes the integration of real-time current, water level, wind and water '
temperature at multiple locations with a data dissemination system that includes telephone voice respon5~
as well as modem dial-up.
~ The Tampa Bay PORTS (Figure 1) consists of two acoustic doppler profilers with water temperature
sensors, a "nowcast" of currents at a third location. Four water level gages with anemometers, a fifth
anemometer, packet radio transmission. a data acqisition system. and an infomation dissemination system
(IDS) .
- The traditional prediction tables that are published annually by the National Oceanic and Atmospheric
Administration (NOAA) provide information about the astronomical tides and currents, and do not Include the
eff.ects of wind, river flow and other meterological forces. Nontidal forces in Tampa Bay sometimes result in '
deviations from the times of published predictions of up to 100 minutes. Real-time measurements, enriched
by nowcasts, were identified as critical requirements for safe navigation in Tampa Bay and in other ports and
harbors.
'- The Tampa Bay PORTS uses the voice data responce system technology in an integrated and easy to use
system of real-time information dessimation. The telephone numbers are (813) 822-5836 and (813)
822-0022. Data can also be received via modem dial-up as screen text (Figure 2) on (813) 822-5931.
Communications software should be set at 2400 baud (1200 and 300 baud are also supported). 8 data bits, 1
stop bit no parity and full duplex. Simply follow the prompt for PORTS log-on. The Tampa Bay PORTS data are
broadcast over NOAA Weather Radio hourly by 'the National Weather Service and are availabl~ on a priority
basis to the NOAA HAZMAT Division for trajectory mOdeling in support of the U.S. Coast Guard.
- PORTS is a public information system that provides real-time information to the general public an it provides
essential information for safe and cost effective navigation, search and rescue, hazardous material and oil
spill prevention and response. and scientific research. PORTS also provides NOAA's Global Ocean,
Observing System with coastal ocean measurement and dessimlnation component (see Figure 3).
- For further information, contact Lee Chapin. Tampa 8ay PORTS Manager at the University of South Florida
Department of Marine Science, 140 Seventh AVe. South, St. Petersburg, FL. 33701, t813} 893-9137,
FAX (8131893-9189. Mobile (813)356-5205
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LEGEND:
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A Water Level Station
w/Meteorological Station
o A.D.C.P.
* Meteorological Station
'"[ Receiving' 510110n
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Tampa ~ay PORTS
(Physical Oceanographic Real-Time System)
National Oceanic and Atmospheric Administration
National Ocean Service
at 2:50 pm EDT May 28, 1992
TIDES
Port of Tampa
Port Manatee
St. Petersburg
Old Port Tampa
2.0 feet, Falling
1.3 feet, Falling
1 .7 feet, Falling
1.9 feet, Falling
CURRENTS
1.8 knots, ebb
1.3 knots, ebb
1.1 knots, ebb
Sunshine Skyway
Port Manatee
Old Port Tampa
Sunshine Skyway
Port of Tampa
Port Manatee
St. Petersburg
Old Port Tampa
WINDS
8 knots from SW, gusts to 9
9 knots from S. gusts to 13
9 knots from WSW, gusts to 1 1
6 knots from SW, 'gusts to 10
10 knots from 5. gusts to 12,'
BOTTOM WATER TEMP
Sunshine Skyway
800 F
Old Port Tampa
800 F
To receive a written description of PORTS, please contact Lee Chapin of the Univ.
South Florida at 813-893~9137. or Reid Nichols of NOAA, at 301-713";2812.
The PORTS system has hung up the line to make it available to others.
This is an example of the Tampa Bay PORTS screen as it would appear to anyone connecting to the system via
modem. The screen is updated every 6 minutes.
LEGEND
TIDES
Port of Tampa
Port Manatee
St. Petersburg
Old Port Tampa
Southernmost cell of the CSX Rockport Bulk Terminal loading platform
Steel sheetpile bulkhead southwest of the 8anacal Terminal at Port Manatee
Elevated pier at the U.S. Coast Guard 8ase in St. Petersburg
Public fishing pier at Picnic Island Park
CURRENTS
Sun~,hine Skyway
Port Manatee
Old Port Tampa
Directly under and between the piers of the center span of the Sunshine Skyway bridge
INowcast) Entrance to the Port Manatee channel
Northwest corner of the end of Cut K channel
WINDS
Sunshine Skyway
Port of Tampa
Port Manatee
St. Petersburg
Old Port Tampa
3 nautical miles northeast of the Sunshine Skyway bridge, on the C Cut Lower Range tower
Top of a light pole on southernmost cell of the CSX Rockport Bulk Terminal loading platform
Top of a light pole southwest of the 8anacal Terminal at Port Manatee'
Above elevated pier at the U.S. Coast Guard Base at St. Petersburg
Top of a light pole on the public fishing pier at Picnic Island Park
Figure 2
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TAMPA BAY
PHYSICAL OCEANOGRAPHIC
REAL-TIME SYSTEM
,("PORTS")
PUBLIC INFORMATION
NOAA/NOS
GOOS
U.S. COAST GUARD
OPERA TIONS
NOAA/ NATIONAL WEATHER SERVICE
. FORECASTING
SCIENTIFIC
RESEARCH
]
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TAMPA BAY "PORTS"
USERS
U.S. COAST GUARD
MARINE SAFTEY OFFICE
TAMPA BAY PILOTS
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TRANSIT PLANNING
OIL SPILL
RESPONSE
PLAN
PRIVATE
OIL SPILL
RESPONDERS
PILOTS
IN TRANSIT
OIL SPILL RESPONSE EQUIPMENT DEPLOYMENT
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PRELIMINARY REPORT
~.e.: 5 6.
The Use of Tampa Bay "PORTS" Data for
Oil Spill Trajectory Modeling During the
August 10, 1993 Oil Spill
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by: Lee Chapin,Tampa Bay "PORTS" &
Mark Luther, PhD, USF Dept. of
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Marine Science
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Backeround
The Tampa Bay f.hysical !lccanographic Real-lime System (PORTS) was installed in
Tampa Bay by the National Ocean Service/NOAA in 1992 with federal funds provided through a
special appropriation. The need for this system was recogni~ by the Tampa Bay community, and
made into a reality by a partnership between the Tampa Bay community and NOS/NOAA.
It was originally envisioned that the PORTS system would accomplish three goals: (1) to provide
ureal-timetl data to all users; (2) to provide retrospective data for anyone wishing to use it; (3) to
provide specific data to aid in the response to hazardous materials spills. The system has met all of
these goals. Unfortunately goal #3 was tested on August 10, 1993. This report is intended to
describe the successful use of PORTS data for oil spill trajectory modeling. .
Introduction
At approximately 0545 on the morning of August 10, 1993, a collision occurred between two
separate inbound fuel barges and an outbound phosphate freighter. As a result of this collision the
freighter was damaged and began taking on water, one barge carrying jet fuel caught fire and the
other barge began leaking #6 oil into the water. The barge leaking #6 oil apparently began leaking
at the point of contact until it came to a stop northeast of the collision. The #6 oil continued to leak'
into the water from the point where the barge came to a stop until a sufficient amount of cargo was
transferred to a sister vessel to stop the leak. The jet fu,el in the other barge appeared to be burning
up before it ~~aked into the water. The freighter did not appear to be leaking fuel.
II PORTS" System Performance
Upon hearing of the collision on the news reports at approximately 0630, L. Chapin, PORTS
Manager, called the system via telephone and modem to check the operational status and found that
the system was operating without any apparent errors. At approximately 0830t L. Chapin
interrogated the system to retrieve the "HAZMA T' data output. At that time there was no indication
that the system had been interrogated for "HAZMA T" data for several months. The system was
checked for performance on an hourly basis until 2100 on 8/10193 and all checks indicated
satisfactory performance.
Trajectory Prediction
At approximately 0930 L. Chapin called Cdr.. E. Blackadar, U.S. Coast Guard - Marine Safety
Office in Tampa. edr. Blackadar indicated that the: PORTS was being satisfactorily accessed and
that any help from PORTS data would be appreciated. edr. Blackadar gave Mr. Chapin the
latitude/longitude location of the three vessels as of 0930.
" Subsequent to the conversation between Cdr. Blackadar and Mr. Chapint a plan for implementing
the ItPORTStI data for oil spill trajectory purposes was begun with the help of Mark Luthert Ph.D.,
Associate Professor at the University of South Florida Department of Marine Science. The USF -
DMS is the location of the Tampa Bay PORTS office and laboratory.
After discussing the possible methods for trajectory modelingt it was decided that more
complicated methods involving the use of the Galperin numerical circulation model required too
much preparation time to be effective in this situation. To enable the immediate delivery of
trajectory data it was decided that a simple vector analysis routine would have to suffice.
At the same time as this discussion was taking place, telephone calls were being exchanged
between Mr. Chapin and Debra S. Beatty at the Seattle office of NOAA HAZMA T. The NOAA
HAZMA T office was attempting to retrieve PORTS t1HAZMA T' data but they were experiencing
difficulty. The procedures were discussed and subsequent faxes indicated that the problem was
resolved.
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Assumptions
Thefrrst assumption that was necessary to begin the trajectory was where the initial oil spill would
be located. The preliminary location was taken as the position of the leaking barge that was,
reported at 0930. It,was not possible. at that time, to determine how much time elapsed between
the collision and the barge coming to rest in its final position. The assumption was that the barge
was leaking oil at the final position beginning at 0600. It is recognized that in all probability the
spill initiated at the point of collision and continued until the barge came to rest With this
rudimentary method-that would have been beyond the real capability of the model. The second
assumption was that the wind and current velocity from the Skyway data collection sites was
representative of those affecting the oil spill along the entire trajectory. This assumption is likely to
be valid until the oil reaches the vicinity of Egmont Key. The currents near Egmont Key are
influenced strongly by the bottom bathymetry and so this assumption is no longer valid.
Limitations ,
This method only projects a single particle from a beginning point to an end POin4 driven by wind
and CWTent. In this implementation, it cannot deal with the dispersion and advection of many
particles. The trajectory only represents the movement of the "leading edge" of the oil spill.
Another limitation is that this method does not consider the type of product being transported.
Applications
Given the assumptions and limitations, this method was implemented and a plot of the probable
trajectory from 0600 to 1100 was made. By the time some methodology refinements were
accomplished the time was noon. It was decided to collect another data set to include the 1200 data.
This was done and a trajectory was made to 1300 (see Figure 2). At this point the plots were
delivered to several people including the Florida Marine Research Institute (FMRI), NOAA
HAZMA T and the USCG MSO. FMRI used this preliminary trajectory in the habitat maps that
they provided to the USCG MSO.
The next step was to verify the trajectory with the actual oil spill drift This was accomplished by
Mr. Chapin and Dr. Luther from a helicopter survey aboard the 1V Channel 8 helicopter between
1500 and 1600. The observations are depicted at two scales on Figures 3 & 4. It could be seen that
the method performed adequately. It could also be observed that the initial oil that was leaked from
the point of collision was well offshore (5Anm from the E~mont lighthouse) by 1530. The
offshore oil was much more concentrated than the oil remaming in the bay. It should be noted here
that by the 1530 aerial observation the leaking barge was surrounded by containment booms and
enough oil had been off loaded to stop the leakage. It was also observed that there were "patches"
of oil remaining in the bay between Egmont Key and the Sunshine Skyway bridge.
Data Input . Output ,
The PORTS "HAZMA T" data were retrieved again at 1005. TIle data were refonnatted into a
tabular form using hourly data for the period of 0600 to 1000 EDT (see Figure 1). The specific
data that were used were wind and current velocity from the vicinity of the Sunshine Skyway
bridge. The wind velocity sensor is located approximately three (3) miles north of the Sunshine
Skyway center span (27 39.8IN, 82 37.1tW) on top of the "ett Cut Lower Range, a 52 ft. high
metal tower. The current velocity data were taken from the PORTS Acoustic Doppler Current,
Profiler (ADCP), located on the bottom of the main ship channel below the northbound lane of the
center span of the Sunshine Skyway bridge (27 51.TN, 82 33.3tW).
., ,
The input to the tr!ljectory calculation consisted of wind direction as a cardinal direction, wind
speed in knots, current direction degrees true, and current speed in meters per second. At each
hourt speed and direction for the oil movement were computed based on these data using a generic
Minerals Management Service algorithm. Movement of the oil spill over the next hour at this speed
and direction was entered on an electronic chart to locate the next point on the trajectory. This
method results in a rudimentary trajectory prediction in one hour increments and is often called a
"progressive vector diagram." , '
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Spill Trajectory Input-Output
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The oil that was observed remaining in the bay was of concern with changing current and 'wind
conditions. Since the earlier trajectory had upon visual verification from the ,air proved to be
, reasonably adequate, it was decided to apply it to the'oil remaining in the bay. A trajectory was
. accomplished using the same method as earlier (0600-1300). This time the beginning point was the
observered'position of the oil in the bay, begining at 1600. Figure 5 shows the predicted trajectory
using PORTS data on an hourly basis from 1600 - 1900 EDST. The trajectory indicates that the
incoming tide would carry the oil northeast to the intersecth;n of the Sunshine Skyway bridge and the
, Sunshine Skyway causway by 2000. At this point there was reason for concern because of the '
expected tidal conditions. The tide would be essen'tially "slack It from 2100 - 02ooEDST. This would'
mean that any oil would be driven by the wind. At 2000 the wind was begining to blow from the
east-southeast which would carry oillocat,ed near the intersection of the bridge and the causway
northwest towards.the shallow grass beds and mang'rove islands. This information and opinion based
on the predicted tide conditions and emerging wind conditions was delivered to the USCG MSO . "
, "Command Center" at 2pOO. ' ., .
The veritication .of the predicted results were confirmed in the morning (0800 - 0900) 8/11/93 when
the NOAA helicopter conducted an aerial survey (see Figure 6). The aerial plot provided by NOAA
HAZMA T indicates lllight bands of black and brown" (area "Fr,) which extend into the mangrove, '
islands and grass beds as well as to the north of the intersection of the bridge and causway. This was
later reverified (late afternoon on' 8/11/93) by the USF DMS scientists aboard the Florida Institute of
Oceanography's RV SUNCOASTER. "
, Conclusions ,
The use of the PORTS data for any trajectories beyond Egmont Key 'would not be responsible.
However the PORTS data remains crucial to any trajectory efforts within the bay.
Recommendntions , '
Based upon the lessons learned from this experience the usefulness of the Tampa Bay PORTS could
be signiticantly increased by; 1) expanding the PORTS reporting sights to include wind and current
monitoring out in the Gulf of Mexico in the ship channel beyond Egmont Key and, 2) utilizing a
more sophisticated oil spill trajectory model, une which considers oil dispersion, product type,
evaporation and ~ging that is operated in conjunction with an accurate real-time circulatory model of
the Tampa Bay Area, ami 3}, gaining the ability to predict tides and currents for at least three hours
into the future. All three of these recommendations are attainable within a reasonable time frame.
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CITY OF
Inlerdepartmental
CLEARWATER Sc-
Correspondence Sheet \ \ .' f~ 1 ~
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TO:
Betty Deptula, city Manager . ~ /
Ream wilson, Director; Parks and.RecreatiO~1 '
Bill Baker, Assistant city Manager
Kathy Rice, Deputy city Manager
SUBJECT: countryside community Recreation center Building
'FROrvI:
. COPIES:
DATE: November 22, 1994
, ,
on Monday, October 31, 1994, Mr. Bob Bitterli and Mr. steve Lange of Bitterli
and Associates Architects, Inc., made a presentation to the city commission'
regarding the new countryside community Recreation Center to be c9nstructed
at Countryside' community Park. Discussion regarding the project ensued and
staff was directed to'revisit the'project in regards to items such as clear
space around basketball court, safety, supervision, etc. In response, staff
has u\et' on several occasions with Mr. Bitterli and Mr'. Lange to 'discuss
various options.
'on Tue~day, November 29th, Mr., Bitterli and Mr. Lange will again,present the
project to the city Commission for consideration. Basically, original
information will'be updated'and options to the project will be identi~ied.
For advanced review, Mr. Bitterli has summarized information in the following
chart:
.'
,
Budget Original Adjusted, option option' option
, Elements Budget #1 original #2 ....A.-#3 .JL#4, C #5
Budget ' '
sq. Footage 15,000SF 15,000SF 16,550SF ' 16/965SF 18,135SF
Building 875,000 975,000 1,018,000 1,042,000 1,118,000
contingency 60,000 60,000 60,000 60,000. 60,000
sitework 130,000 140,000 140,000 140.000 140.000
1,065,000 1,175,000 1,218,000 1,242,000' 1,318,000
Fees 135 000 135 000 135 000 3 00 0
1,200,000 1,310,000 1,353,000 1,377,000 1,453, oao . . ,
1. Oriqinal Budget - This budget of $1,200,000 was originally approved for
the project and funding is included in the current Capital Improvement
project budget of the city.
.2. Adjusted oriqinal Budqet - Under this adjusted budget, the cost of the
building has been increased by. $100,000. Of this amount, $70,000 represents
,an B% growth to cover 'increased costs of construction' material and labor.
,The' recent, escalation of construction material and labor prices is market
driven. The architect has researched the cost trends and determined that a
5%' factor has occurred over the last 6-8 months and an additional 3% factor
will be experienced betwe'cn now and proj ed: bidding in May, 1995. Mr.
Bitterli will further clarify these costs at the 'November 29th meeting.
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November 22, 1994
Page TWo
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The remaining $30,000 is to provide a fire pr~tcction. sprinkling system which
is. a requirement. recently brought to our attention. . Also, the sitewO'rk
budget has been increased by $10,000 to'"reflect the estimated 8%'inflation'
cost. ,The increases shown in this adjusted budget are believed to be real
and fixed.
.3. option A - This option 'shows 'an increase of $43',000 over, the adjusted
budget. It includes a base building of ~5,130 square feet plus an additional
1,420 square feet representing an activity room and additional st~raqe space
, which \<?ere originally intended to be bid as. lIalternates". ,If bid' as
"alternates", the architect belie.ves that the costs might come in' at
approximately $70,000. By including'them in the base building, Mr. Bitterli
feels they could be secured for approximately $35,000. This option also
.', includes the addition of "Lexan" 'Jindows to be placed in the 'wall separating
the supervisory offices from the gymnasium for incraascd supervision., other,'
than as specified, this option does not add any additional spade il1 the
gymnasium for persons to access arts and. crafts rooms, etc. with this option,
the total proj ect cost is estimated at $1,353,0,00. '
',' 4. option B ,- This option also includes the "alternates" being' a part of the
base building~ In addition, the multipurpose/gymnasium space will be
expanded,by'3 feet along one side. This will provide 'a walking area of 11
feet rather than 8 feet for persons to access recreation rooms ori ona'side of
the multipurpose/gymnasium space. since it would be expanded 3 feet, it also
adds, the' same 3 feet to the existing storage area and' "weight room". The
e~pansion of,3, feet further ,increases the building and overall project budget'
by approximately $2~,OOO to $1,377,000.
5. option C - This option also includes' the alternates being a part of the
base building and it adds "6 foot internal hallways" for persons to access
the different recreation rooms from the lobby. The cost of this option would
involve an additional,$76,000 for the hallways bringing the total bottom line
to $1,4,53,000. This, option does not increase the size of, the
roul tipurpose/gymnasium space. "
Recommendation:, ,
After considerable discussion and review of ~ach of th~ possible options,
staff recommends in favor of i'Option BII. We believe it will provide the best
opportunity to secure the "'alternates" at the best, price while providing an
. additional 3 feet in the multipurpose/gymnasium space for sufficient,safaty
of persons accessing ~he various recreation rooms. Although the "hallwayslt
were desirable during preliminary discussi'ons of the' project, it is' now
believ,:d that their l?rimary, ad:vantage would only be increased safety of'
access1ng the recreat10n rooms. Disadvanta~cs would include the excessive
cost of ",$7,6,000", ,additional maintenanc;:e, supervision concerns, and they
would ellmlnate direct view from the supervisor's office into 'the"
multiI;urpose/gymnasium space. Basically,. staff believes' that the cost
outwelghs the behefits.
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'November 22, 1994
Page' Thr'ee
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If option'S is approved ,by the city commission, staff would'recommendthat
the ,additional require~funding:of $177,090 come from the f6llowing.sources:
"\
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Lighting at. co'un:t:~yside High schot?l '(redirect)
Impact Fees ,andlnt~rest, . . " .', ,
unappropriated'In~r~structure Tax Fund
$50,069
$39,731
$87,269
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In the ,event ,the final'decision of the cit~ Commission ,is to, not,excee~ the'
original budget, of' $1,200;000,'the $110,000 for inflation and f,ire,safety:'
system w'ould still have to be addressed .' In this 'case, staff would recommend . ',I:,~':
:'that,the "hardening" of the, building be eliminated ($3?, 000), that the ,pffice ,,':
r ,spa,ce for ,police be eliminated ($15,00~),: that one r~creation room be
eliminated ($35,000), 'and that the r~mal.nder come from' the contingency..
, , Programs 'would' have to share spac~s. or be eliminated., , and' the
;','; "'multipurpose/gymnasium would r,ema~nunchanged.
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As' ,originally indiciate~, Mr.', Bitterli 'and Mr.., Lange will pres'ent' :1:his',
information to.'the city commission 'and will be',available for' any questions, ,"
· s,uggestions, ,etc. Also, St.eve Miller, Superintendent of Recreation, 'will :be , '.
, " available t~' address specific usages :and programming opportunities'" of the'
'. various rooms and ~ultip'urpos7/gymnasium space. '
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'Ple'ase contact me if you h~ve' any 'questions or desire, further information." '
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Cleanvuler City Commission
Agenda Cover Memorandum
'1.
Item II
Meeting Ollte:
, '
1l'~1.94
SUBJECT:
REAPPOINTMENT OF FIRE SUPPLEMENTAL PENSION PLAN TRUSTEES
RECOMMENDATION/MOTION:
REAPPOINT TWO CLEARWATER RESIDENTS, MR. MYRON L. AHRENS AND MR. RICK G.
STUCKER, AS TRUSTEES OF THE CLEARWATER FIRE SUPPLEMENTAL PENSION PLAN IN
ACCORDANCE WITH SECTION 175.061 OF 'THE FLORIDA STATUTES.
[] and that the appropriate officials be authorized to execute same.
BACKGROUND:
The Clearwater Fire Supplemental Pension Plan is the recipient of monies
obtained by the State of Florida from insurance companies doing business within
the community. These monies are required to be administered by a Board of
Trustees whose composition must consist of: two (2) legal residents of the
city appointed by the city commission; two (2) City firefighter? elected,by the'
firefighters; and a fifth member chosen bY,a majority of 'the other four (4), "
members and submitted to the City Commission for appointment. The Board' of
Trustees is solely responsible for administration of the trust fund:
In 1992, the city Commission appointed both Mr. Myron L. Ahrens and Mr. Rick G.
Stucker as city commission Trustees to'serve for a standard two (2) year term.
Both Mr. Ahrens and Mr. Stucker have fulfilled their trustee assignments during
this two (2) year period in an ,extremely professional manner.,
,
Mr. Mike Ahrens and Mr. Rick G. Stucker 'have indicated they are willing to be
reappointed as the city commission appointees for a subsequent two (2) year
period. Both individuals are City resident~. Mr. Ahrens possesses a management
background and Mr. Stucker is a local business owner with an insurance
background. The law permits any Board member to succeed himself/herself.
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Cfty Clerk
Costs: S -0-
Reviewed by:
leg'a 1
Budget
purchasing
R I sic Hgmt.
CIS
ACH
Otht'r
Total
commission' Action:
o Approved
o Approved w/condltlons
o 'D'enfed
IJ Cont fnued to: '
Usor Dc-pt:
$ ilIA
Current fiscal Yr.
II/A
FlrIding Source:
o Copital Imp.
o Ope rat I n9
o Other
Attllchmcnts:
1. letter/Hr. leach
2. letter/Mr. Ahrens
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Advert hled: II/A
Date:
Paper:
~ Not Requi red
Affected Parties
o Notified
ll'J Not Requl red
Appropr i at I on Code:
. ,II/A
sibni ttt~d' by:
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CLEARWATER CITY CLERV.
,813 462 6488 ' P.005
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, Mr~ Robert F, Lockwood
',Acting Qht'ljrmnn ,
;=ire ,Flghtem SUpplen10ntnl Pension rU;ld
:: 1 Fire SliJlion' '"
610 Franklin'Slreel " '
Clearw~ter, Florid3 34616"
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;' Irecelved a c(l1l f;OO1 Wendy'Campbell asking iLl w6:uld be Interested in serving
,on tile "Fire Fighters Supplemental Pension Fund" board. Aher our conversation I also
called ,Jack Brady, who .olso s,elves 0/1' the b",rd, to, gel more iI1fo'rrr!ali,on: JaCk was
, mos\ help!ul ::md. I told him thn~ ,I waul? bl? h~ppy hi hAlp in any way.\ CQuld.
A,hriet 111S!Ory 01 myself;'
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1957 - l' 960 Gen~ralManager of MaslersDopatlmenl Storeof,Washlngton;, '
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t~y wif~ ar.d I lived :n l.~.r9u~efore moving la, Ci'3arvmt'='l In \ 984,.
,I ' .I wifl be glad to furnish refemnces upon, request. lr you'need ani' O\l1er information
ptease do not hesitate to CO,ntDct me. I am lookIng fOl\vard to me~ting you soen.
Myron,'{Mik?) L. An(~ns
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CLEARWATER ClTY CLERK
813 462 6488' P.006
OCT-26-1994' '11:32
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l~i.CCMcd In!:illl"iJllCP' clQC:llt in th~ Stilto t)t florhlll fo~ ,Hi ycars.l'uJn a W.rnoor of
. 'The N"tlon,1.L' ,\t~5~lutiun of: Lite Und{,'Y.\o/rlt,z!L'~~ ,'111n' Plot:1da ~t.ntr;! Association of
Life Unciors\~"l" i tfl\"S rmd 'I1\t..~ C!.efu:\mb::.~r AS!.l<x:i.:\l~ion. '[ \""3 Prc31dent of The Clcutwator '.
Associl1th1i1 1111987'.' 1 ,vms r~lectcrl to Re<Jionnl V!o(':-:Presj dent for tha stata .'
t\D5ociat1~'n fot' ~he Tamp.."l Bay l\rm .:md havo !.'lervl.."Cl 2 ,tci!:ms:' I W.;lS i:1' CUreer Agent:,
tot' ~eat:c l'iut;\,wl Lit~~Jn8. Lb. lr'l;Xll 19"16-19112 !:l1~r.:iC\ll7.in'-J in r/l~Q,Ii(tillth!intJ ,
f)nploy~ Benofitf: Intiludin9 Gr(')up in!Surancc ilmi ~~riision pr..ans. 1 ""41S, President
of ~inl'Dnp!oy~ EcricLits,rnc.frcm 1962-1989.' tn 19~O ,I ~~~rtcd My owo'OOmpany
Rick G. st\Jckor.~'''_'il')oci~te~, Inc. -SpeC!iali:dng in J':}nploYI~ ,!:cncf.1t5. I 'am' '.
, Act! v He 'i rl a number of f\l'Oj acts for thr.! colVllunH:y ~~uch, as 'l11e to1arch .of 011005' " ,
l'/alk~a-Thl'ol\,'rht1 fer,t!vial oi'Trees, 'n\c: Lunc:noon For '11'1l~ Dlind Odldorn'Sponsered
bv 'l'heCll3i\r'....uter t.,nssooial:.icm of Llfc Untlcrwritl#rs.I believe in c;iving b.1ck to my
a:alnuri1tY~I l,,'Ould !:'~ Illo:1rl1' th<1n wilJ 1ng, 1:0 ~i,U"M nn a ITIt.'IllOOr of thio caimittae if
Ch0S0l..1'".'!ho!1J"'.Y.'r'o:~ (or ,thel col1s1d~!:"'1tioll.
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OCT-26~1994 11~33,
,CLEARWATER CITY CLERK
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813'462 G488 ~.ee7
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Ntmh SUf1C(\:tSI Al.L '
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Prc:;idcnt. F.AL U ' .
~1ill Bcdlillgt'ic,ld, CLl.:. Past, ~ r\ I~V '['nIS(~'~': Pa~l
Prc,sldorll. FACti '
Jim Grc~l!. I'a~a Prcsidl,'nl. .:..\1. lJ
Gcor~1! Link. Sr~. PU~il ~..\I.'l: l~bhc S~'l'\'lcc ('1\;1\:111.\1\;
P:Ist' r- ALU Puhlic SCJ'\'h:c: Chai mllln '
, Frank Po\\'cU. (foP, P:\~t FAU,: Puhlic $~r"icc Ll1:linn:m
::, '!)cpru F1;ll~ricry. FL:-"IL r:,\Ll~ I'uhli~ Scr\'k~ ChailTll.m
Howard Roscnhhn. CU:. ChFC, F..\l.L1 H~J;J\\,~ ' '
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/A~dy Shcfticlt.!. LL'TCF. rr~'~idcn~ ~lb~H .\l.t:
,Brent Shun\atc. Pn'sitJ~nl.1';mll):,1 ,\ I, l ~
q:ll")' Dziubd.. el.L'. LL'TCr:. Pn.:~hl..:m. S:t P~\..:r"'~~Il~:
ALL: '
Gary ShC{)i\rd, Pn~:-\tl(:l1\. (~:~';u",\ l\h~~ ,;1.\
, Gnr: ,'\fmsmia;;, Prclohkl,ll. ....."nll :-illlKLl,I'~ ,\! '.
l.~'nrlash(1' .:0 ExpC!rit!uca ~ Dt!dicnt'ion
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, INTRODUCING Rick G. Stucker
C:lnuidlllL: for Ff\LU Senior Vice Presiden~
Lli.:I:I~~l:l\ in'iUf::mc..: ligen! unl1 member Qf NALU l'or 16 YC;tl'S
;o.:;\SD ~(!~i,'IC:Nt! Rc~rc~l1laLiyc fot l~ )'~,~ '
ll:l:fl. \~:-t~ Cllrl'N il\:cnt .... ill~ SL:lIC ~'Juu..,l Life AS/iUr.lfll':C CU.
1~:i~'I'.l!-l~1 Pro.~idclll of A.I.~1. EmployCl! ncn,cflt.'i. 1m:;
191m, pr~~cn' P~sidcnt of Rl:.:k C, Slucker &
, ~':.suual\ls.llI\,., (Emphl\'cl',fll;nl:liIS Spcciallsl"l
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Clearwater City Commission
, Agenda Cover Memorandum
Item II
Hactfng Dote:
'if.
I r 21. ?'I
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SUBJECT: INSTALLATION OF POLYETHYLENE GAS MAINS AND SERVICE LINES
RECOMMENDATION/MOTION: Extend the contract for six (6) additional months
(1/1/95, to 6/30/95) for installation of Polyethylene mains and service lines to
Heuer utility Contractors, Inc., Clearwater, Florida at an estimated cost of
$500,000,
~ and that thc appropriate officIals bc outhorlzed to execute some.
BACKGROUND: In order to provide timely ,installation of new gas mains and
services without increasing our staff, the Clearwater Gas System (CGS) proposes
to extend our contract with Heuer utility Contractors, Inc. for the
installation of polyethylene gas mains and services at various locai:ions
throughout our service area. During the original one (1) year contract period,
Heuer utility Contractors, Inc. ,provided quality construction work, excellent
restoration, and timely response to any customer complaints. Heuer has agreed
to hold their bid prices for another six (6) months.
Work will be performed under the direction of the Manager of Gas Operations.
The contractor will supply all the labor and equipment, sod, asphalt, concrete,
and curb replacements. CGS will supply the gas-related materials such as the
Polyethylene pipe, fittings, and valves. The proposed contract provides for
all aspects related to the installation of Polyethylene mains, services and
meters.
Heuer utility anticipates typically utilizing ten (10) three-person crews, for
a total of thirty (30) contract employees to fulfill this workload. An
analysis was performed comparing the cost of the thirty (30) contract employees
versus the hiring of thirty (30) new CGS employees. This analysis showed that
the unit prices of the Heuer contract are 2% less than the cost of performing
this construction in-house. In addition, approximat~lY'$645,00~ of vehicles
and equipment would have to be purchased to set up ten (10) in-house crews. An
annual maintenance and replacement 'cost of $80,000 would also ,be required for
this equipment. Overall, the cost to perform this work in-house and amortize
the equipment would be 15% above Heuer's bid price.
The original bid was opened October 18, 1993. Fourteen (14) bids were
solicited. Five (5) bids were received, with four (4) no responses, and five
ReviCticd by:
legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
Originating Dept: . j
Clearwater Ga~ Sy~tcm ~
Costs Estimated $ 500,000
Total
User Dcpt:
Estimated $ 500,000
Current Fiscal Yr.
Commission Action:
o Approved
o Approved w/conditions
o Oenied
o Continued to:
Advert i scd:
Date:
Pope:r:
~ Not Requl red
Affected Pllrtics
o NotifIed
~ Not Requl red
Funding Source:
~ Cllpital 11l'p.
o Opcroting
o Other
A ttllchmcots:
Vendor letter
Appropriotion Code:
341.96301-563B-532-000
o None
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FROM CLEARWATER GAS SYSTEI1
NDV, 14.1994 9:38AM P 4
PHDHE NO. : 8134626636
/""
.0.'
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September 22, 1994
Mr. Terry Neenan
Cl.erwater Gee System
400 N. Myrt 1 e Avenue '
Cl,earwater,. Florida 3-4615,
Dear Mr. Neenan,
Heuer Utility Contractors, Inc. accePts the following cond1t1ons in
order to attain a 5ix month extension to our existing con~roct;
1.),Mainta1n our cur~ent price structure for this t1me'per1od.
, ,
2.) Procure a $500,000.00 Performance Bond to concur with new
contract.
Please forward a copy of the new contract as soon as possible sp we
can begin preparing to obtain bond.
'Also, Heu~r expects to ~up11cate this same process again during the
summ~r of l~qS. It 1s 'lmportan~ that,bo~h of us be \nformed of any
~ " ,
, . ch~nges that could affect this expectation.
I am very pleased thet we are cont'nu\ng our companies' working
relationship. '
P18a~e c$11 me with any quest'ons or concerns regarding th1s metter.
Sincerely,
~1'(!.-~
Gr:egg C. Terry
president/General Manager
cc% Chuck Gagnon CGS
, \
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, Heuer Utility ContractDnl,Inc.' .
12405 44th Strost North · Clearw,ater, Ftorldft,34622. ~131573.1921
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SECTION I ~ ADVERTISEMENT FOR BIOS & NOTICE TO CONTRACTORS
'ARTICLE '."'.EAY.I;,
'N/A
, ,:.'
. -,"
SECTION II - INSTRUCTIONS TO BIDDERS
COPIES OF BIDDING DOCUMENTS
, QUALIFICATION OF BIDDERS,'
. 1 .8
"
1
'1 '
: :,.
"
2
1
.' '
, .
.. .:.
. : ~.
EXAMINATION OF CONTRACT DOCUMENT,S AND SITE
, INTERPRETATIONS AND ADDENDA
,
3,'
,
1 & 2
. : l .: ~
4
.'
3,
.~.
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CONTRACT,TIME
,', LIQUIDATED DAMAGJ:S
SUBSTITUTE MATERIAL AND EQUIPMENT
5
,6 .
3
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, ,SUBCONTRACTORS
" BID/PROPOSAL FORM
.
3&4
'.
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9
4
, .
,
SUBMISSION OF BIDS
'MODIFICATION AND WITHDRAWAL OF 8~DS
REJECTION OF BIDS
DISQUALIFICATION OF BIDDEI3 '
, OPENING OF BIDS
., ,
,10
11
12
. ,
4
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5
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5
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13
5
"
", 14
'5
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, '
LICENSES, PERMITS;'ROYALTY FEES, Ar'JD TAXES
, IDENTICAL TIE BIDS/VENDOR' DRUG FREE WORKPLACE'
, , 15.
5&6
"
, ,
, 16
6
AWARD OF CONTRACT
17
,18:,
7
" ,
" ,
,
,BID PROTEST
7
~ .
,
TRENCH SAFETY. ACT
19 "
7.
8 - 17
.: ' 8'
8 '
"
" .
, .
". SECTION III ~ GENERAL CONDITIONS'
EXECUTION OF DOCUMENTS
, ,
"1
, I
"
1
, '
H' t'
t:.:,.'
INTERPRETATION OF' PLANS,
2
.'
.'
. , .
:
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, "
INTERPRETATION OF PLANS AND CONTRACT DOCUMENTS PRIOR
, TO OPENING OF BIDS "
, ,
3
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1 ,,-
8
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,INSURANCE, CONTRACTOR'S COVERAGE
,INSURANC,E COMPENSATION
. INSURANCE, PUBLIC LIABILITY,' AND
PROPERTY DAMAGE '.
" " ARTICLE
4
.:'5
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"
..
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'.. . I
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,
'8
. ,
INSURANCE, PROOF OF CARR1AOE
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REVISIONS TO PLANS
6.
7
, ,8 & 9
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9'
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ASST. DIRECTOR CGS/OPERATIONS'S STATUS
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ASST. DIRECTOR CGS/Op'E~A TIONS'S DECISIONS
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REVIEW,OF DECISIONS
'SHOP ORA WINGS
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, EQUAL CLAUSE
CONtRACTOR TO BE REPRESENTED'
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COMMENCEMENT AND ~OMPLETION OF WORK
RESPONSIBILITY FOR WORK:!
, ,SUSPENSION OF WORK'
, EXTRA WORK AND PAYMENT THEREFORE
11 & '12,
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12 & 13
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WORKMEN AND EQUIPMEN!
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PAYMENT OF EMPLOYEES
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HAN DICAPPED NONDISCRIMINATION
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PUBLIC CONVENIENCE AND SAFETY
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ACCIDENT PREVENTION
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SANITARY PROVISIONS
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, PATENTS, FEES, ROYALTIES, AND LICENSES
RESPONSIBILITY FOR DAMAGE
, LITIGATION
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LIENS
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SUBCONTRACTORS
'SEPARATE CONTRACTS
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" ARTICLE
27
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14.
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14&15'.,
, .., ASSIGNMENT OF CONTRACT
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,~.TERMINATION: BREACH'
TERMINATION: OTHER CIRCUMSTANCES
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FAMILIARITY WITH THE,PROPOSED WORK
MUTUAL RESPONSIBILITY .OF CONTRACTOR
TESTS OF SAMPLES OF MATERIALS
STORAGE OF MATERIALS'
,', EXAMINATION OF THE WORK
DEFECTIVE 'MATERIALS AND WORK
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NO WAIVER OF RIGHTS
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FINAL CLEANING UP .
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PARTIAL PAYMENT
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PAYMENT SUBMITTALS
FINAL ESTIM,ATE, PAYMENT, AND GUARANTEE
ALL APPLICABLE CITY PERMITS AND'
IMPACT FEES ARE WAIVED
40.1
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SECTOPM IV ~ CONTRACT
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l' SECTION V - TECHNICAL SPECIFICATIONS
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SCOPE OF WORK
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SECTION II
INSTRUCTIONS TO BIDDERS
, 1.
COPIES OF BIDDING DOCUMENTS
1.1 Complete sets of the Bidding ,Documents are available for th'e sum stated in the Advertisement
for Bid from the Office of the Purchasing Manager designated in the 'Advertisement for' Bid. This
amount represents reprodu'ction costs and is non-refundable. A complete bidders package containing
specifications, bond, forms, contract fo~ms, affidavits, and bid/proposal forms is available 'only to
qualified bidders. Contractors, suppliers, or others who are not qualified but who may be a possible
subcontractor, supplier, or other interested person may purchase a "Subcontractor" package consisting
of specifications, and list of pay items.' , .
1'.2 Complete sets of Bidding Documents must be used in preparing bids; neither the City nor the
Assistant' Director of CGS/Operations assume any responsibility for errors or misinterpretations
,resulting from the use of incomplete sets of Bidding Documents, by Bidders and their sub-bidders.
1 .3 The City. in making copies of Bidding Documents available on the above terms, does so only
for the purpose of obtaining Bids on the Work and does not confer a license or grant any other use. .
2. QUALIFICATION OF BIDDERS
Each prospective Bidder who represents himself as a prime contractor must pre-qualify to der:nonstrate,
to the complete satisfaction of the City of Clearwater; that he has the necessary facilities, equipment,
ability, financial resources, and experience to perform the work in a satisfactory manner before
obtaining drawings, specifications and contract documents. An application package for pre-
qualification may be obtained by contacting the City of Clearwater, Clearwater Gas System, Assistant
Director of CGS/Operations Division at P.O. Box 4748, Clearwater, Florida, 34618-4748 (mailing
address); 400 North Myrtle Avenue, Clearwater Florida 34615 (street address only) or by phone at
(813) 462 6630. All qualification data must be completed and delivered to the Assistant Director of '
CGS/Operations at the above address not later than fourteen (14) days prior to the time set for the
receipt of bids. Bidders currently pre.qualified by the CitY do not have to make reapplication.
3. EXAMINATION OF CONTRACT ,DOCUMENTS AND SITE
3.1 It is the responsibility of each Bidder, before submitting a Bid, to (a) examine the Contract
Documents thoroughly; (b) visit the site to become familiar with local eondi'tions that may in any'
manner affect cost, progress, performance or furnishing of the work; (e) consider and abide by all
applicable federal, state, and local laws, ordinances! rules, and regulations; (d) study and carefully
correlate B[dder~s observations with the Contract Documents, and n9tify Assistant Director of .
CGS/Operations of all conflicts,errors, or discrepancies in the Contract Documents,' ,
3.2 In reference to the Technical Specifications and/or the Scope of the Work for identification of .' I
those reports of oxplorations and tests of subsurface conditions at the site which have been utilized I
by the Assistant Director of CGS/Operations in the preparation ,of th~ Contract Documents, Bidder may j
rely upon the accuracy of the technical data contained in such reports but not upon' non-technical data,
Interpretations or opinions contained therein o'r for the' completeness thereof for the purposes 01'
bidding or construction. In reference to those drawings relating to physical conditions of existing
surface and subsurface conditions (except Underground Facilitlesl which are at or contiguous to the
site and which have been utilized by tho Assistant Din:ictor of CGS/Operations in preparation of the
Contract Documents, Bidder may rely upon the accuracy of the technical data contained in .such
drawings but not upon the completeness thereof for the purposes of bidding or construction.
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SECTION 1I.,INSTRUCTIONS TO BIDDERS CONTINUED:
3.3 Information and data reflected in the Contract Documents with re~pect to Underground
Facllities at or contiguous to the site iue based upon information and data fur!1ished to the City and
Assistant Director of CGS/Operations by owners of such Underground Facilities or others, and the City
does' not assume responsibility for the accuracy or completeness thereof unless expressly provided in
the Contract Documents.
3.4 Provisions concerning responsibiliti13s for the adequacy of data furnished to prospective Bidders
on subsurface conditions, Underground Facilities, other physical conditions, possible conditions, and
possible changes i~ the Contract Documents, due to differing conditions appear in the General
Conditions.
3.5 Before submitting a Bid, each Bidder must. at Bidder's own expense make or obtain any
additional examinations, investigations, explorations, tests, and studies, and obtain any additional
information and data which pertains to the physical conditions Isurface, subsurface, and Underground
Facilities) at or contiguous to the site or otherwise which may, affect cost, progress, performance, or
furnishing the work in accordance with the time, price: and, other terms and conditions of the Contract
Documents. -., , ' .
3.6 On request in advance, City will provide each Bidder access to the site to conduct such
explorations and tests as each Bidder deems necessary for submission of a Bid. Bidder shall fill,aJl
holes, clean up,. and restore the site to its former condition upon completion of such explorations.
.,3.7 The lands upon which the Work is to be performed, rights~of~way', and easements for access
thereto, and other lands designated for use by the Contractor in perforr1)ing the Work are identified in
the Contract Documents. All additional lands and access thereto required for temporary construction
facilities or storage of materials and equipment are to be provided bV the Contractor. Easements tor
permanent structures or permanent changes in e'xisting structures are to be obtained and paid for by
the City unless otherwise provided in the Contract Documents. '
3.8 The, submission of a Bid will constitute an incontrovertible representation by the Bidder that
the Bidder has complies with every requirement of this Article and that. without exception, the Bid is
premised upon performing and furnishing the Work required 'by the Contract Documents ,by such
means, methods, techniques. sequences, or procedures of construction as may be indicated in or
required by the Contract Documents, and that the Contract Documents are sufficient in scope and
detail to indicate and convey understanding of all terms and conditions ot performance and furnishing
of the work. .
4. INTERPRETATIONS AND ADDENDA
4.1 All questions as to the meaning or intent of the Contract Documents are to be directed to the
Assistant Director of CGS/Opsratlons.' Interpretations' or clarifications considered necessary by the
Assistant Director of CGS/Operations in response to such questions will be issued by Addenda, either
by mail or facsimile transmission, to all parties recorded by the Purchasing Manager as having r,~ceived
the Bidding Documents. Questions received less than ten (101 days prior to the date tor opening of
Bids may not be answered. Only ~nformation provided by formal written Addenda wllJ be binding. Oral
and other interpretations of clarifications will be without legal effect.
4.2 Addenda may also be issued to 'modify the Bidding Documen'ts as deemed advisable by'the City
or Assistant' Director of CGS/Operations. '
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5.
CONTRACT TIME
5.1 The number of consecutive calendar days within which the work is to be comploted is set tanh
,in th';! Technical Specifications.
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SECTION II - INSTRUCTIONS TO BIDDERS CO~TINUED:
6. LIQUIDATED DAMAGES
6.1 Provisions for liquida~ed damages are set forth in the Contract Agreement.
7.
SUBSTITUTE MATERIAL AND EQUIPMENT
7.1 The Contract, if awarded, will be on the basis of material and equipment described in the
Drawings or specified in the Specifications without consideration of possible substitute or "or equal"
items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or
"or equal'1 item may be furnished or used, application for its acceptance will not be considered by the
Assistant Director of CGS/Operations until after the effective date of the Contract Agreement. The
procedure for submittal of any such application is described in' the General Conditions and as
supplemented in the Technical Specifications.
8.
SUBCONTRACTORS
B..1 If requested by the City or Assistant Director of CGS/Operations, the Successful Bidder, and
any other Bidder so requested, shall" within seven (7) days after the date of the request, submit to the
Assistant Director of CGS/Operations an experience state~ent with pertinent information as to similar
projects and other evidence of qualification for each Subcontrac~or, supplier, person, and organization
to be used by the Contractor in the completion of the Work, The amount of subcontract work shall '
not exceed fifty percent (50%) of the Work except as may be specifically approved by the Assistant
Director of CGS/Operations. If the Assistant Director of CGS/Operaiions, after due investigation, has
reasonable objection to any proposed Subcontractor, supplier" other person, or organization, he may,
before recommending award of the Contract Agreement to the City Commission" request the
Successful Bidder to submit an acceptable substitute without an increase in Contract Price or Contract
Time. If the Successful Bidder declines to make any such substitution, the City may award the
contrac~ ,to the next lowest and most responsive Bidder that proposes to use acceptable
Subcontractors, suppliers, and other persons and organizations. Declining to make requested
substitu'tions will not constitute grounds for sacrificin'g the Bid Security' of any Bidder. Any
Subcontractor, supplier, other person or organization listed by the Contractor an,d to whom the
Assistant Director of CGS/Operations does not make written objection prior to the recommendation
of award to the City Commission will be deemed acceptable to the City subject to revocation of such
acceptance after the Effective Date of the Contract Agree'ment as provided in the General Conditions.
. 8.2 No Contractor shall be required to employ any Subcontractor, supplier, person, or organization
against whom he has reasonable objection,
9. BID/PROPOSAL FORM
9.1 The Bid/Proposal Form is included with the Contract Documents and shall be completed in ink
or by typewriter. All blanks on the Bid/Proposal Forms must be completed. The Bidder must state in
the Bid/Proposal Form in words and/or numerals without delineations, alterations, or erasures, the price
for which he will perform the work as' required by the Contract Documents. Bidders are required to
bid on all items in the Bid/Proposal form. The lump sum for each section or item shall be for furnishing
all equipment, materials, and labor for completing the section' or item as per the plans and contract
specifications. Should it be found that quantities or amounts shown on the plans or in the proposal,
for any part of the work, are exceeded or should they be found to be less after the actual construction
of the work, the amount bid for each section or item will be increased or decreased In direct proportion
to the unit prices bid for the listed individual items. .
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9.2 Bids by corporations must be executed in the corporate name by the ,president or a vice.
president (or other corporate officer accompanied by evidence of authority to slgnl and the corporate
seal'must be affixed. The corporate address and state of incorporation must be shown below the
3
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SECTION II - INSTRUCTIONS TO. BIDDERS CONTINUED:
signature. If requested, the person signing a Bid for a corporation or partnership must produce
evidenc,e satisfactory 'to the City of the persons' authority to bind the corporation or part~ership~
9.3 Bids by partnerships must be executed in the partnership name and signed by a general partner,
whose title must appear under the s'ignature and the official address of the partnership must be shown
below tho signature.
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9.4 All names must be typed or printed bel~w the signature.
10.
SUBMISSION OF BIDS
10.1 Sealed Bids shall be submitted ,at or before the time and at the place indicated in the
Advertisement for Bids and shall be submitted in the bid envelope provided with the bid documents. ' !
If forwarded by mail, the Bid shall be enclosed in another envelope with the notation "Bid Enclosed"
'on the face thereof and addressed to the City of Clearwater, Florida, attention Purchasing Manager.
Bids will be received at the office indicated in the Advertisement' until the time and date specified;
Telegraphic or facsimile bids received"by the Purchasing Manager will not be accepted.
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11. MODIFICATION AND WITHDRAWAL OF 81DS
11 .1 Bids 'may be modified or withdrawn by an appropriate document duly executed lin the manner
that a Bid must be executedl and delivered as described in the' Advertisement of Bids. A request for
withdrawal or a modification must be in writing and signed by',a person duly authorized to do so.
Withdrawal of a Bid will not prejudice the righ15,of a Bidder to submit a new Bid prior to the BId Date
and Time. After expiration of the period for receiving Bids, no ,Bid may be with'drawn or modified.
12. REJECTION OF BIDS
12.1 To the extent permitted by applicable state and federal laws and regulations, the City Manager'
reserves the right to reject any and all Bids, to waive any and all informalities, and to reject all Bids
which may be considered to show serious 'omission, unauthorized alteration of form, unauthorized
alternate bids, incomplete or unbalanced unit prices, or irregufarities of any kind. Also, the City
Manager reserves the right to reject the Bid' of any Bidder if the City believes that it would not be in
the best 'interest of the City to make an award to that Bidder, Whether because the Bid is not
responsive or the Bidder Is unqualified or of doubtful financial ability or fails to meet allY other pertinent
standard or criteria established by the City. The City reserves the right to decide which bid is deemed
, to be the lowest and b~st in ,the interest of the City of <;:learwater. '
13. DISQUAUFICA TJON OF BIDDER
13.1 Any or all proposals will' be 'rejected if there is any reason for believing that collusion exists
among .the bidders, the participants in such collusion will not be considered in future proposa'ls for the
same work. The Bidder is req'uired to execute the, Non-Collusion Affidavit and the Sworn Statement
on Public Entity Crimes contained in the Contract Documents.
14. OPENING OF BIDS
14.1 Bids will be opened and read publicly at the location and time stated in the Advertisement for
Bids~ Bidders are invited to be present at the ope~ing of bids.
15. LICENSES, PERMITS, ROYALTY FEES, AND TAXES
15.1 ;The Contractor shall secure all licenses and, permits (including permit feesl except as
specifically stated otherwise in the Technical Specifications. The Contractor shall comply with all
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SECTION II . INSTRUCTIONS TO BIDDERS CONTINUED:
federal and state laws, county. and municipal ordinances and regulations which In any manner affect
the prosecution of the Work. City of Clearwater building permit and impact feos wlll be waived except
as spec1flcallX stated otherwise in the Technical Specifications.
15.2 The Contractor shall assume allliabillty for royalty fees. due to the use of any construction or
operation process which is protected by patent rights except as specifically stated otherwise In the
Technical Specifications. The amount of royalty feo. if any. shall be stated by the Contractor.
15.3 The Contractor shall pay all applicable sales. consumer. use, and other similar taxes required
by law. The Contractor is rosponsible for reviewing the pertinent'sttltutes involving the s<lles tax and,
sares tax exemptions and complying with all requirements.
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16. ' IDENTICAL TIE BIDSNENDOR DRUG FREE WORKPLACE
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16.1 In accorda'nce with the requirements of the Florida statutes' regarding a Vendor Drug Free
Workplace, in the event of Identical tie bids. preference shall be given to contractors with drug free
workplace programs. Whenever two or" more bids. which are equal with respect to price, quality, and
service are received by the City for the procurement of contractual services. a bid received from a .
, business that certifies that it has implemented a drug free workplace program shall be giv'en preference
in the award process. Established procedures for processing tie bids will be followed if none of the
. ties vendors have a drug free workplace program. In order to have a drug free workplace program; .
a contractor shall supply the City with a certification containing the following six statements and the,
accompanying certification statement:
1) Publish a statement notifying employees, that the unlawful manufacture. distribution.
dispensing, possession, or use, of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for, violations' of such
prohibition.
2) Inform employees as to the dangers of drug abuse in the workplace. the business/s
policy of maintaining a drug free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
, 3) Give each employee engaged in providing the commodities or contractual services that
, are under bid a copy of the statement specified in subsection 1).
4) In the statement specified in subsection 1)/ notify the employees that, as a condition
of working on the commodities or contractual services that are under bid, the
employee will abide by, the terms of the statement and will notify the employer of any
conviction of, or plea of guilty or nolo contendere to/ any violation of chapter 893/ or
ot' any controlled substance law, of the United States, or of any state, for a violation
occurring in the workplace no later than five (5) days after such conviction.
51 'Impose a sanction on or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee/s community,
by any employee who is so convicted. ' ,
6) Make a good faith effort to continue to maintain a ,drug free workplace through
implementation of, this section.
7) As the person authorized to sign the siatement, I certify that this firm does/does not
, (select only onel fully comply with the above requirements. . .
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SECTION II - INSTRUCTIONS TO BIDDERS CONTINUED:
17.
AWARD OF CONTRACT
. 17.1 , Discrcpa'ncies between words and figures will bEl resolved in favor of words. Discrepancles '
In the multiplication of units of work and unit prices will be resolved in favor of the unit prices.
Discrepancies between the indicated sum of ,any column of figures a'nd the correct sum thereof will
be resolved in favor of the correct sum.
17.2 In evaluating the Bids, the City will consider the qualifications of the Bidders, whether or not
the Bids comply with the prescribed requirements, unit prices, and other data as r:nay be reques~ed 'in
the Bid/Proposal form. The City may consider the qualifications and experience of subcontractors,
suppliers, and other persons and organizations proposed by the Contractor for the Work., The City may
conduct such investi'gations as the City deems necessary to assist in the evaluation of,any Bid and to
establish the 'responsibility, qualifications, and financial ability of Bidders, proposed . subcontractors,
suppliers, and other persons and organizations to perform and furnish the Work in accordance with the
Contract Documents to the City's satisfaction within the prescribed time.
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17.3 If the Contract is to be awarded'; it will be awarded to the lowest responsible, responsive Bidder
whose evaluation by the City indicates to the City ,that the award 'will be in the best interest of the
City. '
17.4 Award of cOntract will.be 'made for that combination ,of base bid and alternate bid items in the
best interest of the City, however, unless otherwise specified all work awarded will be awarded to only "
one Contractor.' '
18.
810 PROTEST
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18.1 The City reserves the right to resolve protests of contract award, c1ajms~ disputes, and other
related procurement matters in accordance with sound business judgement and good administrative
practice. Only protests from a party with a direct financial' interest adversely affected by 6 City"
decision may,file a protest. Protests must be filed In writing with the pu'rchaslng Manager withiri five
(5) days of the date of bid or the date the basis of the protest was, or should have been. known.: Oral
protests shall not be permitted. The protest must state the basis of the protest and- the relief
requested. '
19. TRENCH' SAFETY ACT
19.1 The Bidder shall comply with the provisions' of the Florida Trench Safety Act (eh. 90-96, Laws
of, Florida), and the provisions of the Occupational Safety and Health Administration's (OSHA)
excavation safety standards, 20 C.F.R.s 1926.650 Subpart P, or current revisions of these Jaws.
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SECTION III
GENERAL CONDITIONS
1. EXECUTION OF DOCUMENTS: The Contract Documents shall be signed and executed by the Owner
and the Contractor in three counterparts. '
2. ' INTERPRETATION OF PLANS:, On all plans the figured dimensions shall govern in case of discrepancy.
between the scales and figures. The Contractor shall take no advantage of any error omission in the plans or
of any discrepancy between the plans and specifications, and the Assistant Director of CGS/Operaticins shall
make such interpretation as may be deemed necessary for the fulfillment of the intent of the ,;plans and
specifications as construed by him and his decision shall be final.
3. INTERPRETATION OF PLANS AND CONTRACT DOCUMENTS PRIOR TO OPENING OF BIDS: If any
person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any part
of the plans, specifications, or other proposed contract documents, he may submit to the City Manager a
written request for an interpretation thereof. The persons submitting, the request will be responsible for its
prompt delivery. Any interpretation of the proposed documents will be made only by addenda duly issued and
copies of such ad~enda will' be mailed or delivered to each person receiving a set of documents. The City will .
not be responsible for any other explanation or interpretation of the proposed documents.
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4. INSURANCE, CONTRACTOR'S COVERAGE: The Contractor shall not commence work under this
contract until he has obtained all insurance required under the following paragraphs and until all such insurance
has been appr,oved by the Owner, nor shall the Contractor allow any subcontractor'to commence work on his
subcontract until all insurance has been obtained and approved. A rider must be attached to the principal
Contractor's policy which provides full insurance coverage for all subcontractors used by the contractor in the
course of this contract.
5. INSURANCE COMPENSATION: The Contractor shall obtain and maintain during the life of this contract
Workmen's compensation Insurance for all of his employees employed at the site of the project and in case
any work is sublet, the Contractor shall require the subcontractor similarly to provide Workmen's Compensation
Insura'nce for all the latter's employee:;; unless such employees are covered by the' protection afforded by the
Contractor. In case any class of employees engaged in hazardous work under this contract at the site of the
Project is not protected under Workmen's Compensation Insurance, the Contractor shall provide and shall
cause such subcontractor to provide adequate coverage for the protection of his employees not otherwise
protected.
6. , INSURANCE, PUBLIC LIABILITY, AND PROPERTY DAMAGE: The Contractor shall furnish, pay for, and
maintain during the life of this contract, such public liability and property damage insurance to protect the City,
the Contractor, and any of its or his subcontractors who may be performing any work under the terms and
provisions of this contract, from claims for damages or bodily injury, including accidental death, as well as from
claims for property damage which may arise from operations undertaken 'under this contract whether such
operations may be performed by the Contractor or by any subcontractor or by any other party directly or
indirectly employed by either the Contractor or the subcontractor.
The Contractor's insurance coverage shall include General Liability, Automobile Liability, and Workmen's
Compensation Insurance, and Employer's liability., The General Liability shall be the comprehensive form
including the categories of: Premises and Operations, Underground Explosion ,arid Collapse Hazard, Products
and Completed Operations, Contractual, Independent Contractors, Broad Form Property Damage, and Personal
Injury in the minimum amounts of $500,000 for combined Bodily Injury and Property Damage for each
occurrence and aggre,gate and $500,000 for Personal Injury. '
The Automobile and Liability shall be for Any Auto including all Owned Autos, Hired Autos an~ Non-Owned
Autos in the minimum amounts of $500,000 for combined Bodily Injury and Property Damage'.
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SECTION III - GENERAL CONDITIONS c,ONTINUEO
The Worker's Compensatio'n and Employer's Liability shall be in conformance with current state of 'Flqrida
statutory requirements. '
7. INSURANCE, PROOF OF CARRIAGE: The Contractor shall furnish the City wlth satisfactory proof of
carriage of the insurance required. ),
The ~ertificate of Insurance shall show the City of Clearwater as an additional insured party to the Contractor,
shall show that all subcontractors or any other party directly or indirectly employed by either the Contractor
or the subcontractor as additional insured party/s) and shall also show the City of Clearwater as the Certificate
Holder. The Certificate Holder shall be notified a minimum of 30 days prior to any cancellation of policy which
ma'y occur prior to the policy expiration date contained on' the Certificate of Insurance. '
The form of the Certificate of Insurance shall be the insurance industry ACORD Certificate 'of Insurance.
8. DEFINITION OF TERMS: The following terms used in this contract are respectively defined as follows:
"Owner" The City of Clea'rwater, Florida
"City Manager" The duly appointed CitY Manager of the City of Clearwater, Florida,
"Assistant Director'" The I duly appointed representative of the City Manager. For the purposes of
this'Contract, the Assistant Director of CGS/Operations or his duly,appointed
representative.
"Bjdder" Any individual, firm, corporation, or co-partnership submitting a proposal for
the work contemplated, a~ting directly or through a duly authorized agent.
"Contractor" Any person or other entity which under the terms of this contract may act
either directly or through servants, agents, or employe~s in order to accomplish
the purpo'se for which the contract was authorized.
"Subcontractor" . An individual, firm, corporation, having a 'direct contract with the "Contractor"
or with any other '1 Subcontractor" for the performance of a part of the work
at the site. '
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, "Work"
All labor, necessary to produce the construction required by, the contract
documents and all materials and equipment incorporated or to be incorporated
in the project.
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The corporate body which is bound with and for the Contractor and which
engages to be renponsible for his payment of all debts pertaining to, and for
his acceptable performance of the work for 'which he has contracted.
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" Proposal"
The proposal submitted by'the bidder .on the standard form.
, The certified check or surety bond furnished by the bidder with his proposal as
in evidence of good faith.. .
"Proposal Guaranty"
" Plans"
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. The drawi'!gs listed in the Technical Specifications, prepared by the City of
Clearwater, or furnished by the City during the progress of the work.
"Specifications" ,
The directions, provisions, and requirements contained herein, together with
all written agreements' made or to be made pertaining to the' method and
manner of performing the work, or to the quantities and qualities of materials '
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to be furnished under the contract. .
"Contract Document" The Agreement between the City and the Contractor including the:
Advertisement for Bids
Instructions to Bidders
General Conditions
Technical Specifications
Proposal
Proposal Bond ,
Affidavit
Non-Collusion Affidavit
Contract Bond
Contract
together with such supplementary' agreements as may be made before or
during the prog're'ss of the work.
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"Performance Bond"' The approved form of security furnished by the Contractor and his Surety' as
a guaranty of good faith on the part of the Contractor to execute the work in
accordance with the terms of the contract. '
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. 9. REVISIONS TO PLANS: The right is reserved for the Assistant Director of CGS/Operations to make
either before or after comme'ncement of the work, such alterations in the plans, or in,'the character of the work.
'as may be considered necessary or desirable ,to complete fully' the proposed construction, provided such
alterations do not change materially the original plans and specifications. Such alterations shall not be
considered as a waiver of any conditions of the contract, nor to invalidate any of the provisions thereof.
Should such alterations in the plans result in any increase in the quantity of the work to be performed, a fair
and equitable sum therefore to be agreed upon in writing by the Contractor and Assistant Director of
CGS/Operations before such work is begun, shall be added to the contract price. Should such alterations result
in a decrease in the quantity of the work to be performed, a fair and equitable sum to be agreed upon In writing
, by the Contractor and the Assistant Director of eGS/Operations, shall be deducted from the contract price.
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10. (a). ASSISTANT DIRECTOR OF CGS/OPERATIONS'S STATUS: The Assistant Director of
CGS/Operations shall have general supervision and direction of the work. ,He has authority to stop the work
whenever such stoppage may be necessary to insure the proper execution 'of the Contract. He shall also have
authority to reject all. work and'materials which do not conform to the contract, to direct the application of
forces to any portion of the work. as in his judgement is required and to order the' force increased or
diminished, and to decide questions which arise in the execution of the work. It is further agreed by all parties
hereto that the Assistant Director of CGS/Operations shall, in all cases/ determine the amount of quantity; or
the classification of the several kinds of work or material whicll are to be paid for under this contract. This
paragraph shall not be interpreted to impose respoflsibility upon the CitY for construction means, methods, and
techniques, and the Contractor shall be solely responsible for all construction means, methods, techniques,
sequences, and procedures and for coordinating all portions of the work under the Contract.
(blo ASSISTANT DIRECTOR OF CGS/OPERATIONS/S DECISIONS: The Assistant Director of
CGS/Operations shall decide all questions which may arise relative to the performance of this contract. All
decisions of the' Assistant Director of CGS/Operations shall, when so requested, be rendered in writing. They
shall be final and conclusive in all matters except the financial considerations involved. They shall be final also '
to the financial considerations unless'within ten (10) days after such decision the Contractor applies in writing.
to the City Commission ~f the City of Clearwater for a review of such decision'; ,
(c). REVIEW OF DECISIONS: When an application for review of the 'Assistant ,Director ,of
eGS/Operations's decision is' presented, said City Commission of tho City o~ Clearwater shall, within fifteen
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SECTION Ill. GENERAL CONDITIONS CONTINUED
(151 days thereafter, give opportunity for tho Contractor to appear before it and the Assistant Director of,
CGS/Operatlons, and present evidence bearing upon such decision, and any, claims .for a modification or
reversal thereof. Said City Commission of the City of Clearwater shall render Its decision within fifteen (15)
days after such appearance and its decision shall be final unless the Contractor shall, within fifteen (15) days
after receiving the decision, give notice in writing of his intention to file suit in court for"final determination of
the maner. .
11.' SHOP DRAWINGS: The Contractor shall submit, with such promptness as to cause no delay in his own
work or in that of any other contractor, two copies of all shop cr'-setting drawings and schedules req~lred for
the work of ,the various trades, and the Assistant Director of CGS/Operations shall pass upon them with
reasonable promptness. The Contractor shall make any corrections required by the Assistant Director of
CGS/Operations, file with him two corrected copies, and furnish such other copies as may be needed. The
Assistant Director of CGS/Operations's approval of such drawings or schedules shall not relieve the Contractor
from responsibility for deviation from drawings or specifications, unless he has i,n writing called the Assistant
Director of CGS/Operations's attention to such deviation at the time of submission, nor shall it relieve him from
responsibility for errors of any sort in shop dr~wings or schedules. '
12. "EQUAL CLAUSE":' Where the words "or Equal" or "Equal to" appear in specifications, they shall be
interpreted to mean an item or material or equipment similar to that nam'ed and which is suited to the same
use and capable of performing the ,same function and be of the' same quality as that named. Such material
or equipment shall be subject to approval by the Assist~nt Director of CGS/Operations. '
13. CONTRACTOR TO llE REPRESENTED: The Contractor must at all times either be personally present
upon the work or be represented thoreon by a responsible agent, to be designated in writing by the Contractor.
This agent shall be clothed with full authority to act for the Contractor in all cases, and to carry 'out any
instructions relative to the work which may be given by the Assistant Director of CGS/Operations or his
authorized agent.
14. COMMENCEMENT AND COMPLETION OF WORK: The Contractor shall schedule a pre-construction
conference to be held within fourteen (141 calendar ,days of award of contract. Notice to proceed with
construction will be within twenty-one (1) calendar ,days of award of contract or as directed by the Assistant
Director of CGS/Operations.
The Contractor shall commence work and fully complete all work under this contract within the time limits
specified in the Proposal and in the Agreement of the contmct. Requests for time extension must be submitted
in writing to the Assistant Director of CGS/Operations before the expimtion of time limits specified in the
contract.
15. RESPONSIBlUlY FOR WORK: Until the acceptance of the work by the City, It shall be under the
charge and care of the Contractor, and he shall take every necessary precaution against injury or damage to
any part thereof by action of the elements, or from any other cause whatsoever, arising from the execution,
or non-execution of the work. The Contractor shall rebuild, repair and !TIake good, at his own expensel all
injuries or damages to any portion of the work occasioned by any cause t:.Lfore its completion and acceptance
by the City.
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16. SUSPENSION OF WORK: ,The 'City may at anytime suspend the work, or any part thereof, by giving
one day's notice to the Contractor, in writing., The work shall be resumed by the Contractor within ten (10)
days after the date fixed in the written notice from the City to the Contractor to do so. The City shall
reimburse .the Contractor for ,,!xpense incurred by the Contractor in connection with the work under contract
, as a result of such suspension, unless such suspension is ordered to secure comp1ianc~ with the terms of this
contract. But if the work, or any part thereof, shall be stopped by the notice In writing aforesaid, and if the
City does not give notice in writing to the Contractor to resume work at a date within thirty days of the date
fixed in the written notico to suspend, the Contractor may abandon that portion of the work 50 suspended and
he witl be entitled to the estimates and payments for all such work on the portions so abandoned, if any.
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SECTION Ill. GENERAL CONDITIONS CONTINUED
17. EXTRA WORK AND PAYMENT THEREFORE: Any extras which would increase the contract beyond
its original amount 'must 'be approved by the City Commission. When the Contractor is directed to perform
work and furnish materials which are neither shown upon the plans, nor reasonably implied in the
specifications. and for which no price has been namedin the agreement for work or materials'of like character,
such work and materials shall be considered as extra work. The value of any such extra work or change shall
be determined in one or more of the following ways:
A. By estimate and acceptance in a lump sum.
8. By unit prices named in the contract or subsequently agreed upon.
C. By cost and percentage or by cost and a fixed fee.
If none of the above methods is agreed upon, the Contractor, provided he receives an order as above, shall
proceed with the work. In such case and also under any case, he shall keep and present in such form as the
Assistant Director of CGS/Operations may direct, a correct account of the net cost of labor and materials,
together with vouchers. In any case, the ,Assistant Director of CGS/Operations shall certify to the amount,
Including reason'able allowance foroverhead and profit due to the Contractor. No extras of,any kind will be
allowed unless ordered in writing by the Assistant Director of CGS/Operations prior to performance of the
work.
No verbal order or suggestion given by any employee of the City shall be construed as authorizing or laying
th~ basis for any claim on the part of the Contractor for extra compensation, either for extra work or materials
or for damages because of the Contractor's compliance therewith. Such verbal orders and suggestions as to
the performance of the work may be freely given, but in case they appear to the Contractor to involve extra
work, for which he should receive extra compensation, t"1e must make written demand for a written order for
extra work. In case of dispute s to what does or does not constitute extra work, a decision will be make by
the Assistant Director of CGS/Operatians. '
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18. WORKMEN AND EQUIPMENT: The Contractor shall employ competent superintendents, foremen, and
workmen. The Assistant Director of CGS/Operations may bar from the project area any person or persons
employed by the Contractor who shall misconduct himself or be incompetent or negligent in the due
performance of his duty, and such person or persons shall not be employed again on the work without written
consent of the Assistant Director of CGS/Operations.
19. PAYMENT OF EMPLOYEES: The Contractor and each of his subcontractors shall pay each of his
employees engaged in work,on the project in full. Whenever, in the opinion of the Assistant Director of
CGS/Operations, it may be necessary for the progress of the work to secure to any of the employees'engaged
in the work under this contract any wages which may then be due them, the City is hereby authorized to pay
the employee the amount due them or any lesser amount, and the amount so paid them, as shown by, their
receipts, shall be deducted from any monies that may be or become payable to the Contractor.
19A. HANDICAPPED NONDISCRIMINATION: The Contractor will not discriminate against any employee or
applicant for employment because he or she is handicapped in regards to any position for which the employee
or applicant for employment is qualified.
20. PUBLIC CONVENIENCE AND SAFETY: The Contractor shall conduct his work so as to interfere as little
as possible with private business or public travel. He shall, whenever necessary or required, maintain
barricades, maintain lights, and take such other precautions as may be necessary to protect life and property;
and he .shall be liable for all damages occasioned in any way by his action or neglect or that of his agents or
employees. The Contractor shall be responsible for the maintenance of traffic. If required by the Assistant
Director of CGS/Operations, special policemen shall be used. See also Section IV - Trafflc Control.
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21. ACCIDENT PREVENTION; Every precaution shall be used by the Contractor at all times for the
protection of, persons and proporty. All applicable safety regulations, building codes and construction codes
shall be observed.
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SECTION III - GENERAL CONDITIONS CO(';JTINUED
22. SANITARY PROVISIONS: The Contractor,shnil provide and maintain in a neat and sanitary condition,
'such accommodations for the use of his employees as may be necessary to comply with the requirements of
the State Board of Health or of the Assistant Director ofCGS/Operations.
23. PATENTS, FEES, ROYALTIES, AND LICENSES: If the Contractor is required or desires to use any
design, device, material, or process covered by letters patent or copyright, he shall provide for such use by
suitable legal agreement 'with the patentee or ovyner, and a copy of this agreement shall be filed with the City.
If no such agreement is made or filed, the Contractor and ,the Surety shall indemnify and save harmless the
City from any and all claims for infringement by reason of the use of sucH patent, device, design, material, or
process, or any trademark or copyright in connection with the work to be performed under the contract, and
shall indemnify the City for any cost, expense, and damages which it may be obliged to pay by reason of a:ny
such infringement at any time during prosecution or after the completion of the work.
24. RESPONSIBILITY FOR DAMAGE: The Contractor shall indemnify and save harmless the City and all
of its officers and employees from all suits, actions, and claims of any cha'racter, name or description, brought
for or on account of any injuries or damages received or sustained by any persons or property, by or from the
said Contractor or by or in consequence of any neglect in safeguarding the work, or through the use of
unacceptable materials in the construction of the project, or by or on account of any act or omission, neglect
or misconduct of the Contractor. As much of the money due the Contractor under this contract as shall be
considered necessary by the Assistant Director of CGS/Operations may, be retained for the use of City; or in
case no money is due, the Surety shall be held until sLlch suit or suits, action or actions, claim or claims for
injuries or damages as aforesaid shall have been settled, and suitable evidence to that effe'ct furnished to the
As'sistant' Director of CGS/Operations.
25. LITIGATION: Should the City be temporarily, prohibited or enjoined from proceeding with the work
herein contemplated, tho Contractor shall not be entitled to any claim for damages, or otherwise, not to
withdrayv from the contract except by and with the consent of the City. The Contractor shall, however, be
entitled'to an extension of time for completion of the work equal to the time of such interruption or delay as
determined and, certified by the Assistant Director of CGS/Operations. ' ,
If the City is permanently prohibited or enjoined from proceeding with the work herein contemplated, the City
may'terminate this contract and pay the Contractor a sum equal to all expenses legitimately Incurred by him
in connection with this work, plus ten percent (1 O%) of such expenses, less an amount equal to the sum of
all p~rtial payments previously made to the Contractor, The sum thus computed shall be paid to the Contractor
within thirty (30) days after the City shall have terminated this contract and the payment of said sum shall be
payment in full of any and all liquidated damages for the termination of this contract and shall constitute full
settlement of all claims in connection with this contract,
26. LIENS: Neither the final payment nor any part of the retained percentage shall become due'until the
,Contractor shall deliver to the Owner a complete release of all liens arising out of this contract, or receipts in
full in lieu thereof. The Contractor shall furnish an affidavit that so far as he has knowledge or information the
releases and receipts include all the labor and materials far Which a lien could be filed. The Contractor may,
if a subcontractor refuses to furnish a release or receipt in full, furnish a bond satisfactory to the Owner to
indemnify the Owner against loss due to any such lien or liens. If any lien remains unsatisfied after all
payments a're made, the Contractor shall refund the Owner all monies that the latter may be compelled to pay
in discharging such liens, including all costs and attorney's fees.
27. SUBCONTRACTORS: The Contractor shall submit the name of all subcontractors and t~e work they
will do when 'submitting his bid, He shall not employ any to whom the Assistant Director of CGS/Operations
may have a reasonable objection. If before or after the execution of the Contract, the Contractor desires to
change any subcontractor on such list, he must present valid reasons for such change and receive approval
of the Assistant Director of CGS/Operations. The contract price shall not be increased or decreased by the
differe~ce in cost occasioned by such change if permitted. ' .
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SECTION Itl - GENERAL CONDITIONS CONTINUED
adjusted as provided in the contract for changes in work. If the Contractor performs any work knowing it to
be 'contrary to such laws, ordinances, rules or regulations, and without such notice to the Assistant Director
of CGS/Operations, he shall bear all costs arising therefrom. , ,
32. MUTUAL RESPONSIBILITY OF CONTRACTOR: Should the Contractor cause damage to any other
contractor on the work, the contractor agrees, upon due notice, to settle with such contractor by agreement
or arbitration, if he will so settle. If such other contractor sues the Owner on account of any damage alleged
to have been so sustained, the Owner shall notify the contractor, who shall defend such proceedings at his
own expense, and if any judgement against the Owner arises thereFrom, the Contractor shall payor satisfy
it and pay all costs incurred'by the Owner. '
33. TESTS OF'SAMPLES OF MATERIALS: The Contractor shall furnish without cost to the owner,
manufacturer's certificate of specifications, conformance of materials as may be required by the Assistant
Director of CGS/Operations. , '
The City of Clearwater may, at random, select samples of materials incorporated into the work from ,the job
site in order to have same tested by a laboratory selected by the Cli.y, at the CitY's expense. If samples
. selected by the' City do not ,comply with the requirements of the specifications, the entire lot or area from
which the samples were taken shall be rejected. Contractor shall pay for all retesting of materials. All samples
shall be collected by the Assistant Director of CGS,Operations or his representative and shall be furnished by
the Contractor without cost to the City. Cost of testing all concrete, asphaltic concrete, or roadway base shall
be for the account of the contractor. '
34. STORAGE OF MATERIALS: The Contractor shall provide suitable storage for all materials to be used
on the work so that their quality shall not be impaired or injured. Materials that are improperly stored may be
rejected by the Assistant' Director of CGS/Operations without testing. Materials shall be so placed that
inspection may be promptly made. Contractor shall also provide land required for the erection of temporary
construction facilities together with the right of access to same.
35. EXAMINATION OF THE WORK: The Owner shall be furnished with every facility for ascertaining
whether or not the rt;laterials and work are in accordance with the requirements' and intent of these
specifications. Failure to reject or condemn defective work at the time it is done will not prevent its rejection
whenever it is discovered before the project is finally approved and accepted.
36. DEFECTIVE MATERIALS AND WORK: All materials not conforming to the requirements of these
specifications s~atl be considered as defective. and all such materials whether in place or not, shall be rejected
and condemned and shall be immediately removed from the work, unless otherwise permitted. No material.
which has been rejected, the defects of which have been corrected, or removed, shall be used until approval
has been given by the Assistant Director of CGS/Operations. '
All work which has been rejected or condemned shall be remedied, or, if deemed necessary, 'shall bo removed
or, replaced in an acceptable manner by the Contractor at his own expense. Should the Contractor fail to I
remove rejected materials, or fail or refuse to remedy or replace defective work, the Assistant Director of
CGS/Operations may withhold all estimates which are due or to become due or suspend the work until such'
orders are complied with.
37. NO WAIVER OF RIGHTS: No inspection, orders, measurements, or certificates made by the Assistant
Director of CGS/Operations, nor any payment or acceptance in whole or in part, nor extension of time nor
taking of possession by the City' shall operate as a waiver of the conditions of this contract, or of any right
. to damages, herein provided for. No waiver of one breach of the contract shall be construed as a waiver of
another breach. Should an error be discovered in the partial or final estimates, or conclusive proofs of'
defective work or materials used by Contractor be discovered after the final payment has been made, the City
reserves the right to claim and recover by process of law such sums as may be sufficient to correct the error
or make good the defect in the work and materials.
14
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SECTION III ~ GENERAL CONDITIONS CONTINUED
38. USE OF PREMISES: The Contractor shall confino' his equipment, apparatus, the storage of materials
and the operation of his workmen to the limits Indicated by law, ordinances, permits, or direction of the
Assistant Director of CGS/Operations, and shall not unreasonably encumber the premises with his materials.
If specified under Technlca/.Speclfications, the Contractor shall provide at all times watchmen on the premises
who shall diligently guard and protect all work and materials.
39. FINAL CLEANING UP: Upon completion of work and before acceptance and final payment is made,
the Contractor shall clean and remove from the premises all surplus, and discardod materials, rubbish, and
temporary structures, ,and shall restore in an acceptable manner all property, both public and private, which
has been damaged during the prosecution of the work and shall leave the work in a n'eat and presentable
condition.' '
, .
40. PARTIAL PAYMENT: Monthly payments may be' made on projects of major scope which require
bonding. The Contractor shall submit a detailed estimate of work performed through, the twenty-fifth (25thl
day of the month. This estimate shall be submitted no later than the first day of each month. The estimate
must be reviewed for approval by the Assistant Director of CGS/Operations prior to payment 'being made.
Payment requests will normally be processed within ten Ii 0) days after final approval by the Assistant Director
of CGS/Operations. A retainage of not less than 5 percent of the amount of each estimate will be held until
'final completion and acceptance of all work covered by the contract. No partial paymerlt shalLbe construed
to be acceptance of any portion of the work under contract.' ,
40.1. PAYMENT SUBMI1TALS: In addition to all other payment provisions set out'in this contract, within
ten (101 days of the first payment, the Contractor shall produce for the Owner evidence that all subcontractors
. and, material men have been paid any sum or sums then due., This reporting process shall be repeated
following each succeeding payment to the ContracTor throughout the Ilfe,of the contract. A failure on the part
of the Contractor to provide the report as required herein shall result in further progress or partial payments
being withheld until the report is, provided.
41 . FINAL ESTIMATE, PAYMENT, AND GUARANTEE: Whenever the work to be,done under this contract
shall have been completely performed by the Contractor and approved by ,the Assistant Director of
CGS/Operations, the unpaid balance of the contract price, less any sums that may be deducted or retained
under the provisions of this contract, will be paid to the Contractor within thirty (301 days of the date 'of said
approval provided that the Contractor has furnished the Owner a sworn affidavit to the effect that all bills of ,
whatsoever nature incurred on the work have been paid and that no'suits ara pending in connection with the
work done under this contract~ The Contractor shall remedy any defects in the work at his own expense and
pay for any damage to other work resulting therefrom which appear w'ithin a period of one (1) year from the
date of final acceptance.
42. All APPLICABLE CITY PERMITS AND IMPACT FEES ARE WAIVED:
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'SECTION III ., GENERAL CONDITIONS CONTINUED
I
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adjusted as provided In the contract for chanoes In work. If the Contractor performs any work knowing it to
be contrary to such laws, ordinances. rules or regulations. and without such notice to tho Assistant Director
of CGS/Operations. he shall bear 'all costs arising therefrom. ' '
32.. MUTUAL RESPONSIBILITY OF CONTRACTOR: Should the' Contractor cause damage to any other
contractor on the work, the contractor agrees, ,upon due notice, to settle with such contractor by agreement
or arbitration, if he will so settle. If such other contractor sues the Owner on account of any damage alleged
to have been so sustained, the Owner shall notify the contractor, who shall defend such procoedings at his
own expense, and if any judgement against the Owner arises 'therefrom, the Contractor shall payor satisfy
it and pay all costs incurred by the Owner.
, ,
33. TESTS OF SAMPLES OF MATERIALS: The Contractor shall furnish without cost to the owner,
manufacturer's certificate of specifications. conformance of materials as may be required by the Assistant
Director of CGS/Operations.
The City of Clearwater may. at random. select samples of materials incorporated into the work from the job
site in order to have same tested by a laboratory selected by the City, at the City's expense. If samples
selected by tho City do not comply with the requirements of the specifications, the entire lot or area from
which the samples were taken shall be rejected. Contractor shall pay for all retesting of materials. All samples
shall be collected by the Assistant Director of CGS/Operations or his representative and shall be furnished by
the Contractor without cost to the City. 'Cost of testing all concrete, asphaltic concreto, or roadway base shall
be for the account of the contractor.
34. STORAGE OF MATERIALS: The Contractor shall provide suitable storage for all materials to be used
on the work so that their quality shall not be impaired or injured. Materials that are improperly stored may be
rejected by the Assistant Director of CGS/Operations without testing. Materials shall be so placed that
inspection may be promptly made. Contractor shall also provi~e land required for the erection of.temporary
construction facilities together with the right of access to sOlme.
35. EXAMINATION OF THE. WORK: The Owner shall be furnished with every facilitY for' ascertaining
whether or not the materials and work are in accordance with the requirements and intent of these
specifications. Failure to reject.or,condemn defective' work at the time it is done will not prevent its rejection
whenever it is discovered before the project is finally approved and accepted.
36. DEFECTIVE MATERIALS AND WORK: All materials not conforming to the requirements of these
specifications shall be considered as defective, and all such materials whether in place or not, shall be rejected'
and condemned a!1d shall be immediately removed from the work, unless otherwise permitted. No material
which has been rejected, the defects of which have been corrected, or removed, shall be used until approval
has been given by the Assistant Director of CGS/Operatiorls.,
All work which has been rejected or condemned shall be remedied, or, if deemed necessary, shall be removed
or replaced in an acceptable manner by the Contractor at his own expense. Should the Contracto~ fail to
remove rejected materials, or fail or refuse to remedy or replace defectlve work, the Assistant Director of
CGS/Operations may withhold all estimates which are due or to become due or suspend the work until such
orders are complied with. '
37. NO WAIVER OF RIGHTS: No inspection. orders, measurements. or certificates made by the Assistant
Director of CGS/Operations. nor any payment or acceptance in whole or in part, nor extension of time nor
taking of possession by the City shall operate as a waiver of the conditions of this contract. or of any right
to damages herein provided for. No waiver of one breach of the contract shall be construed as 'a waiver of
another breach. Should an error be discovered in the partial or final estimates, or conClusive proofs of..
defective work or materials used by Contractor be discovered after the tinal payment has been made, the City.
reserves the right to claim and recover by process of law such sums as may be sufficient to correct the error,
. or make good the defect in the work and materials. .,
14
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SECTION III - GENERAL CONDITIONS CONTINUED
38. USE OF PREMISES: Tho Contractor sholl confine his equipment, apparatus, the storage of materials
and the operation of his workmen to the limits indicated by law, ordinances, permits;' or. direction of the
Assistant Director of CGS/Operatlons, and shall not unreasonably oncumber the premises with his materials. .
If specified under Technical Specifications, the Contractor shall provide at all times watchmen on the premises
who shall diligently guard and protect all work and materials.
39. FINAL CLEANING UP: Upon completion of work and before acceptance and final payment Is made,
the Contractor shall clean and remove from the. promises all surplus and discarded materials, rubbish, and
temporary structures, and shall restoro in an acceptable manner all property, both public and private, which
has boen damaged during the prosecution of the work and shall leave the' work in a neat and presentable
condition.
40. PARTIAL PAYMENT: Monthly payments may bo made ,on projocts of major scope which require
bonding. The Contractor shall submit Cl detailed estimate of work performed through'the twenty-fifth 125th)
day of the month. This estimate shall be submitted no later than the first day of each month. The estimate
must be reviewed for approval by the Assistant Director of CGS/Operations prior to payment being made:
Payment requests will normally be processed w'ithin ten (10) days after final approval by the Assistant Director
of CGS/Operations. A retainage of not less than 5 percent of the amount of each estimate will be held until
final completion and acceptance of all work covered by the contract. No partial payment shall be construed .
to be acceptance of an'y portion of the work under contract. .
")
40.1. PAYMENT SUBMllTALS: In addition to all other payment provisions set out' in this contract, within
ten (1 0) days of the first payment, the Contractor shall produce for' the Owner evidence that all subcontractors
and material men have been paid any sum or sums then due. This reporting process shall be repeated
following each succeeding payment to the Contractor throughout the life of the contract. A failure on the part
of the Contractor to provide the report as required h'erein shall result in further progress or partial payments"
being withheld until the report is provide~.
41. FINAL ESTIMATE, PAYMENT, AND GUARANTEE: Whenever the ,work to be done under this contract'
shall have been completely performed by the Contractor and approved by the Assistant Director of
CGS/Operations,' the unpaid balance of the contract price, less any sums that may be deducted 'or retained '
under the provisions' of this contract, will be paid to the Contractor within thirty (30), days of the date of said
approval provided that the Contractor has furnished the Owner 'a sworn affidavit to the effect that all bills of
whatsoever nature incurr~d on the work have been paid and that no suits are pending in connection with the
work done under this contract. The Contractor shall remedy any defects in the work at his own expense and
pay for any damage to other work resulting therefrom which appear within a period of one (l)'year from the
date of final acceptance.
42. ALL APPLICABLE CITY PERMITS AND IMPACT FEES ARE WAIVED:
15
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SECTION V ' "
TECHNICAL Sp'eCIFICATIONS
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SCOPE OF WORK: G92.01 Annual GnS Main and Serviqe line Installat~ofl Contract.
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The work contemplated in this Contract is the installation of gas main and service lines on'an as needed hasis '
throughout the Gas ,System Area from S.R. 688 to the Pasco County 'line and from the Gulf of Mexico to the
, Hlllsborough County line. '
, ' It is the intent of this Contract to have one gas contractor to perform gas pipeline construction in connection'
, ,
with this contract. ' " '
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All work shall be in accordance with the attached specification, more particularly' dest;ribed' as "General ,
Contract" and "Technical Specifications Article 42". The Contractor shall do everything requi~ed by' this
agreement, the General Contract Conditions, and the'Technical Specification Article 42. A work'order and,
, s'ketch and/or, as built will be given' to the Con~ractor with each job issued and a completed' sketch and/or',
'asbuilt will accompany each' bill submitted by tlie Contractor; , ,
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2.
3.
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5.
, 6. .
The following conditions witl be met in accordance with this Contmc,t.
Hand d!t~hing will be defined as hand digging 'thf:! dit~h line.
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The C~ritractor will hand ditch any time he is within three (3) feet of crossing an underground utility.
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Hand tamping shall mean the, use of a mechanical tamper for density as per the gas spe9ification.
c Seed shall be the sa~e type as 'the surrounding' grass of 'the, ditch line.
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,Sodding., If sodding is called for on the work order then the same type of sod shall be, used as " ,
surrounding the ditch line at that location. . , " ,
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The Contractor will be responsible for making all Florida Power, City of Dunedin, and Call Candy Calls
at least 48 hours in a'dvance of digging to have the utilities locate their undergr~und lines,
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APPENDIX
Insurance ReqUIrements
, Contractor ~hall procure ,and maintain, for the duration of the, contrac,t, insurance
, against claims for injuries to persons or damages to property which may arise from or,in
connectioh with. the performance of the work her~under'by the contractor, his/her ag~ntB,
representatives, employees, or subcontractors. The cost of such insurance shall be borne by
the contractor. ,"
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Minimum Scope of Insurance:
Coverage shall be at least as broad as:
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Insurance Services Office form No. CG 0001 (11/85) or CG 002 (2186) Commercial
General Liability; and Insurance Services Office form Mo. GL 0404 (5/81) Broad
Form, Comprehensiye General Liability; endorsement, and
Insurance Services Office .form No. CA 0001 (Ed. '1/87) co~ering Automobile
Liability, code 1 "any,auto"; and'CA, 002 (1/87); and'
Workers t Compensation as requ'ired by the State of Florida and Employers t 'i
Lia~ility insurance. .
,2.
3.
"
Minimum Limits of Insurance:
t'
contracto~ shall maintain overages and limits as follows:
1.
Gene.t'al Liability: ,
(a) Aggregate'Limit: 5500,000'
(b) Products and completed operation aggregate limit: 5500.000
(c) Personal and 'advertising injury Limit: N/A
(d) Each occurrence limit: ,gSOO.OOO
(e) Fire damage limit: S50,000'anv one fire
"( f) Medical expens;e 11mi t: S 5 .000 per person
'(g) Owner's and cont~actorts,protective: ves
(h) Pollution - limited form: MIA
(i) 'pollution: NA
'( j) Premises and Operations: ,NA
, (k) Contractual: yes
(1'), Blanket:...!1Q.
(2) Designated contractors (specify,: City of clearwater
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2. Automobile Liability:
(a) Business auto with symbo~ (s): 'one (1)
(b) Limit per accident: 51.000,000 '
3. Workers' compensation as. required by Florida laws, and ,Employer's, Liability ,,;,it:h.'
the following minimum limits: '
(a) Each. accident: 5100,000
(b) Per employee disease: S100,000
,(c) . All claims disease: 5500,000
. ,
Deductiblea and Self-Insured Retentions:
, 'Any Deductible or self-insured retentions must be declared to, a~d appr'oved by the City.
At the ,option of ,the city, either the insurer, shall reduce or eliminate such
deductibles or self-insured retentions as respects the City, its officials and.
employees, or 'the contractor shall procure a bond guaranteeing payment'of losses' and',
related investigation, claim administration and defenses expenses.
Othe~ Insu4ance P~oviBions:
The pollciesare to contain or be endorsed to contain the.foliciwing
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provisions:
General Liability and Automobile Liability Coverages:
(oil) The City, its ,officials, employees and volunteers are to be covered as
additional insureds as respects: liability arising out of activities
performed by or on behalf of the 'contractor; products and completed
operations of the ,contractor; or automobiles owned, leased, hired, or
borrowed by . the contractor., , The coverage shall contain no special,
limitations on the scope of protection afforded to the city, its
officials, employees or volunteer~. '
(b) The contractor's insurance coverage shall be primary insurance as respects
the city, its officials, employees and volunteers.. Any insurance or self-
insurance maintained by the, city, its officials, employees or volunteers
shall be excess of contractor's 'insurance and shall not contribute with
it.
(c) ,Any failure to comply with reporting provisions of th~ policies shall not
affect coverage. provided to the City, its officials, employees and
volunteers.
(d) Coverage shall state' chat, the contractor's insurance shall apply
separately to each insured against whom claim is made or suit is ~rought,
except with respect ,to the limit~ of the insurer's liability.
2. Workers' Compensation, and Employer'S Liability Coverage: ,
The insurer shall agree to waive all rights of subrogation against the city, its
officials, employees and volunteers for losses arising from work performed by the
contractor for the city. . ' ,
1~
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Each insurance policy required by this ciause ahali be endorsed to state the
coverage shall not be suspended, voided, cancelled, reduced in coverage or in
'limits except after thirty (30) days prior ,written notice by certified mail,
return receipt requested, has been given to the city.
~: Acceptability 6f Insurers:
Insurance should be placed with 'insurers having a Bests' rating'of A-Excellent and
Xiii-Financial size.
3.
H.
F. Verification of Coverage:,
Contractor shall furnish the city with certificates of in~urance and with original
endorsements affecting coverages required by, this appendix. The certificate and
endorsement for each insurance policy are to be signed by a person authorized by tnat
insurer to bind coverage on its behalf.' The certificate and endorsement are to be on
form provided or approved by the city and are to be received'and approved in final form
by the City before work commences.
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G. Subcontractors:
Contractor shall include all subcontractors as insureds under its, poli~ies or shall
furnish separate certificates and endorsements for each subcontractor. All coverages
for subcontractors sha~l be subject to all of the requirem~nts stated herein.,
~idder's Qualifications: ,
If insurance is ,required pursuant to an Invitation For Bid or Request for Proposal
(RFP), bidder'shall submit with hiS/her bid or proposal evidence that he/ahe'can meet
the requirements of this appendix. Such evidence may be in the form of an ,insurance
binder. However, prior to work commencing, bidder must comply with paragraph F above.
1
ALL QUESTIONS REGARDING INSURANCE MUST 'BE DIRECTED TO THE RISK MANAGER, TELEPHONE
(,813) 462-6754.
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AFFIDAVIT
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(To be filled in and executed 'if the bidder is a corporation)
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STATE OF FLORIDA
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'Pinellas
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being duly sworn, 'deposes and 'says that
Heuer Utilit Contractors Inc.
a corporation organized and existing under and by' virtue of the laws, of
the S~ateof Florida, and having its principal'office at:
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, 12405 44th Street North
street & Number,
Clearwater
city
Pinellas
County
Florida
state
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Affiant further
and by~laws of
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says, that ~ is f,?1miliar with the. records, m~nute books
Heuer utility Contractors. Inc.
(Name of corporation)
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Affiant further says that
is
Gregg- C,. Terry
(Officer,' s Name)
President of the corporation, is d~ly'authorized to sign
(Title)
to sign the Proposal for Gas System Construction Contract
for 'said corporation by virtue of
provision'of by laws
{sta~e whether ~ provision of-by'
laws or a Resolution of the Board of Directors. If by Resolution, ,
.',
give dat'e of adoption'.}
'_ AC1CnJ:~~__
~!':!- . Affiant
Sworn'to before me this
4th
day of
November
19 94
.'
~IJ Ikd
Notary Public'
A-~LAl\lj.:b. tf€/rTH
Type/print/stamp name of
Notj;lry
Ti~le or rank, and Serial No., if any
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~~'1t~~, -OFFICIAl.. SEAt."
~.l~t.~ Allan D. Heath.
\",\ fl#My CommissIon ExPIres 12J2B1Qij.
~~~ O;~O:# Cooni$Slon tee lfG3)1t '
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NON-COLLUSION AFFIDAVIT
COUNTY OF
Pinellas
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, ,
S'l'ATE OF FLORIDA
Gregg C. Terry
being~ first duly sworn~ deposes '
President
and says that he is
"
of Heuer Utility Contractors, Inc. ,
, the party making the foregoing Proposal or Bid; that such Bid is
genuine and not collusive or sham; th:at 'said bidder, is not'
, 'financially interested in or 'otherwise affiliated, in a business wa'y
with any other bidder on the same contract; that,'said bidder has
not dolluded~ conspired, connived, ~r agreed, directly or
indirectly" with any bidders qr ,p,erson, to put in a sham bid, or
that such other person shall refrain from bidding; ,and 'has not in'
any manner, directly or indirectly sought by agreement, or
collusion, or communication or conference, with any person, to fix
the bid price or affiant or any' other bidder, or to fix ,any
overhead, profit or cost element of said bid price, or that of any
other bidder, or to secure any' advantage against" the city of
Clearwater, . Florida, or any person or persons interested, in the
proposed contract; and that all statements contained in' said
proposal or bid ,are true; aDd further, that such bidder has not
directly or indirectly, submitted this bid, . or the, contents, thereof,
or diVulged ,information or data relative thereto to any association
or to any 'member or agent "thereof.
at,~{'~ 1
(/ Aff iantj
;,
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Sworn to and subscribed before me. this
November , ,1994
4th'
,d~Y of
, '
~J.dd
Notary Public,
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~~t!.! ~e~", ' "OFFICIAL SEAL-
::;~:E" ..,,~ All D H th.
g.:- :;.-: an' . aa '
~;' :~~My Commission expires 12/2aj95
~"':.~C1~o..~ CanmIssIooJCC170381,
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, SWORN STATEMENT PURSUANT TO SECTION 287.133(3HA);
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBUC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. '
1. 'Thisswornstatementlssubmittedto
City of. Clearwater
(print name of the public entity),
~y
Gregg C. Terry President
(print individua!'s name and title)
for
Heuer utility Con tractors" Inc.
(print name of entity submitting sworn statement)
whose business address is 12405 44th street North
'Clearwater, Florida 34622
, '
and (if applicable) its Federal Employer Identification Number (FEIN) is 16-'0956355
(If the entity has no FEIN, include the Social SecuritY Number of the individual signing this
sworn statement: ' ,
2. 'l understand that a "public entity crime I,' as defined;ri Paragraph 287.133(1 }(g), Florida
Statutes" means a violation of any state or federal law by a person with respect to and
directly 'related to the transaction' of business with any public entity or with an agency or
political subdlvisionof any other state or of the 'United States, including, but not'llmited to,
any bid or contract for goods or services to ,be provided to any public entity or an agency or
political subdivision of any other state or of the United States and involving antitrust, fraud,
theft~ bribery, collusion, racketeering, conspiracy, or material misrepresentation.
3. I understand that Itconvicted" or "conviction" <3S defined in Paragraph 287.133(1 Hb), Florida
Statutes, means a finding of guilt or a convictIon of a public entity crime, with or without
an adjudication of guilt, in any federal or strite trial court of record relating to charges
brought by indictment or information after .July', 1989, as a result of 'a jury verdict, nonjury
trial, or entry of a plea or guilty or nolo cO,r~t~,r:1dere.
4. ' I u,nderstand that an "affiliate'" as defined in Paragraph 287 .133( 1) (a), Florida Statutes,
means:
a. A predecessor or successor of a person convicted of a public entity crime; or
b. An entity under the control of any I1Citural person who is active in the management of
the entity and who has been convicted of a public entity crime. The term "affiliate"
includes those officers, directors, l~xecutives, partners, shareholders, employees,
members, and agents' ,who are .:}ctive in the management of an affiliat~. The
ownership by one person of ShD(~S constituting a controlling' interest in another
person, or a pooling of equipment ur lncome'among persons when not for fair market
value under an arm's Jeng'th agret3!~lr~nc shall be a prima facie case that one person
controls another person A person 'Nho :knowingly enters into a joint venture with a
person who, has been convicted of ~1 Dublic entity crime in Florida during the preceding
36 months shall ,be considered an affiliate. '
I. .,. {
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I understand that a "person" as defined in Paragraph 287 .133( 1 )(el, Florid~ Statute~, means
any natural person or entity organized under the laws of any state or of the United States
with the legal power to enter Into' a binding contract and which bids or applies to bid on,
contracts for the provision of goods or services let by a public entity, or which otherwise
transacts or applies to transact business with a public entity. The term "person" includes
those J officers,' directors, executives, partners, shareholders, employees, members, and
agents who are active in rnanageme'nt of an entity.
6. Based on information and belief, the statement which I have marked below is true in relation
to the entity submitting this sworn statement (indicate which statement applies).
x Neither the entity submitting this sworn statement, nor any o'f its officers, directors~
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, nor any affiliate of the entity has been charged with and
convicted of a public entity crime subsequent to July 1, 1989.' '
The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active i'n the
management of the entity, or any affiliate of the entity has been charged with and convicted
of a public entity crime' subsequent to July 1, 1989. ' ,
, ,
The entity submitting this sworn statement, or one or more of its officer, directors,
,executives, partners, shareholders, employees, members, or agents who are active in the'
management of the entity, or any affiliate of the entity has been charged with and convicted
of a public entity crime subsequent to July 1 r 1989. However, there has been a subsequent'
proceeding before '8 Hearing Officer of the State of Florida, Division of Administrative'
Hearings and the Final Order entered by the Hearing Officer determined that it was not in the
public interest to place the entity submitting this sworn statement on the convicted vendor
list. (attach a copy of the final order).
, ,
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR
THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE, IS FOR THAT PUBLIC ENTITY
ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN
WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC
ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT
PROVIDE DIN SECTION 287,017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE
IN THE INFORMATION CONTAINED IN THIS FORM.
-~'j ('~1
(J (Signature)
Sworn to before me this 4 th day of
Novpmhp r
iil:J.r1d
Personally known XXXXX
OR Produced identification
Notary Public - State of F] orini'!.
'My commission expIres 12/26/95
1I.11l:;1J1 D Heath
(Printed, typed or stamped <
commissioned name of notary public)
(Type of identificationl
. ~"'\Il".v,,, '
~~~T!'~~':. ' -OFFICIAL SEAL"
2iof. ' ""\.~ Allan D. Heath
~....;~ 1jMy CommissIon ExpIres 12;26195
, ~:.W ~1CC17m81
11
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PROPOSAL
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. TO THE CITY OF CLEARWATER, FLORIDA, fqr
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Installation of Polyethylene Gas Mains and Service Lines
various locations (191-~3)
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and doing such other work incidental thereto, all in accordance, with the contract documents,
marked , '
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Every bidder must take notice of the fact that even though his proposal be accepted and the '
documents signed by the bidder to whom an' award i~ made, and by those 'officials authorized to
, doso on behalf of the City of Clearwater, Florida, that no such award or signing shall ,be considered.. .
a binding coiltract without a' certificate fro'm the Finance Director that funds are'available to cover I '
the 'cost of the work to be done, or without the approval of the City Attorney as to the' forrn and"
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legality of ,the contract andall pertinent documents relating thereto having been approved by' s~id '
City Attorney; and such bidder is hereby charged with this notice.
The signer of' theProposat', as bidder, also declares ,that the only person, persons, company or
parties interested in this Proposal, are named in this Proposal; that he has carefully examined the
Advertisement, Instructionsto Bidders, Contract Specifications, Plans, Supple~ental Specifications~
General Conditions, Special Provisions, and Contract Bond, that he or his representative has made
, such investigation as is necessary to determine the character and extent of the work and he
proposes and agrees that if the Propos'al be accepted, he will contract with the City of Clearwater,
Florida, in the form of contract; hereto annexed, to provide the necessary labor, materials,
machinery, equipment, tools orapparatus, do all the work required,to cqmplete the contractwithin '
the r.ime mentioned in the General Conditions and <3ccording to the requirements of the City of
. Clearwater, Florida, as herein and hereinafter set, fonh, and furnished the required surety bonds for
the' following, prices to wit: ' 'I, ,
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PROPOSAL
(3)
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:Th~ person signing shall, In his own handwriting, sign the Principal's name, hIs own name and 'his'
tl1:le. Where the per'~oi1 $Ignlng, for a corporation is other than the Pr'esident or Vlce~Presldent, he
mU,st,by affldavit, show hjs authorlty, to bind the corporation.
. .A~ ve"', VI-, '1/ I-y c"",fY'o-d"r s ;L,',
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By:
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Business Address of Bidder:
124n~ 44th ~~rpp+ Nnr~h
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City and State:'
Clearwater,
Florida
Zlp'Coae
34622
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Dated at
Clearwater,
Florida
this
4th
day 'at'
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November
A.D.t 19 94
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? ' :' -SECTION V
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.~', ...,' TECHNICAL SPECIFICATIONS
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SCOPE OF WORK,: G92-01 Annual Gas Main and Service Line'lnstallation Contract.
,-
The work contemplated in this Contract is the installation 0'1 gas main and service lines on ,an a's
needed basis throughout the Gas System Area from S.R. 688 to the Pasco County Line and from
the Gulfof Mexico to the HlIlsborough County Line. '
'It Is the intent o'f this Contract to have one gas contractor to perform gas pipeline construction In
j connection with this contract. , "
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All work ,shall 'be in accordance with 'the attached specification, more particularly de'scribed as
"General Contract" and uTechnical Specifications Article 42". The Contractor shall do everything
required by this a'greement, the General Contrac~ Conditions, and the Technical Specifi,catlon Article
42. A work order and sketch andlor asbuilt will be given to the Contractor with each job issued
and a completed sketch andlor asbuilt will ac'company each bill submitted by the Contractor,
. . . / c'
The following conditions will be met in accordance with this Contract.
1 ~
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Hand ditching will be defined as hand digging the ditch line.
2.
The Contractor will hand, ditch any time he is within three (3) feet of crossing an,
underground utility. ' ,
Hand tamping, shall mean the use of a mechanical tamper for density as per the gas
specification.
.3.
, , ,
4. Seed shall be the same type as the surrounding grass of the ditch line. I
5. Sodding. If sodding is called for on the work order the'n the same type of sod shall be used
as surrounding the ditch line at that location. '
, 6. The Contractor will be responsible for making all Florida Power, City' o'f Dunedin, 'and Call
Sunshine Calls at least 48 hours in advance of digging to hav'e 'the utilities locate their
underground lines.
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CONTRACT
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This CONTRACT made and entered into this day of , 19
by and between the, City of Clearwater, Florida, a municipal corporation, hereinafter designated as
the "City", and
Heuer Utility Contractors, Inc.
, of the City of
Clearwater County,of Pi npl1 n!=l
Florida, hereinafter designated as the "Contractor".
and State of
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and
agreements on the part of the other herein contained, do hereby undertake, promise, and agree as
follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of
the sums of money as herein after set forth to be paid by the City and to the Contractor, shall and,
will at their . own cost and expense perform all labor, furnish all tools' and
equipment for the following:
INSTAllATION OF POLYETHYLENE GAS MAINS AND SERVICE LINES VARIOUS lOCATIONS.
,(191-93) FOR FIVE HUNDRED THOUSAND DOLLARS AND 00/100 ($500,000)
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any'
advertisement, instructions to bidders, general conditions, proposal and bond, which may be hereto
attached, and any drawings if any, which may be herein referred to, are hereby' made a part of this
contract, and all of said work to be performed and completed by the contract'or and its successors
and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the,
City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations
as contained herein within the time specified for completion of the work to be performed by the
Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf
and shall have the right to proceed to complete such work as Contractor is obligated to perform
in accordance with the provisions as contained herein. '
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO
ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST THE CITY
, .
AS A RESULT OF THE CONTRACTOR'S ACTIVITIES ARISING OUT OF THIS CONTRACT AND
FURTHERMORE, IN CONSIDERATION OF THE TERMS, STIPULATIONS AND CONDITIONS AS
CONTAINED HEREIN, AGREES TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL
CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGEMENTS OF DECREES RESULTING FROM ANY
CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE
CONTRACTOR'S SUB~CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM
ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB-CONTRACTOR, AGENT SERVANTS
OR EMPLOYEES~
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CONTRACT
'(2) "
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" In addition to the foregoing provisions, the Contractor agrees to conform' ,to the following
requirements:
In connection with the performance' of work under this contract, the Contractor agrees not to
dis'crimlnate against any employee or applicant for employmel)t because of race, sex, religion, 'color, ,
or national origin. The aforesaid provision shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-off or
termination; rates of payor other forms of compensation; and selection for "training, including
apprenticeship. T~e Contractor agrees to post hereafter in conspicuous places, available for
.employees or applicants for employment, notices to be provided by the contracting offi~er set forth
the provisions of the non-discrimination clause.
The Contrac~or further agrees to insert the foregoing provisions !n all contracts hereunder, including
contracts or, agreements with labor unions and/or worker's representatives, except sub-contractor~ '
for standard commercial supplies or raw materials.
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It is mutually agreed between the parties hereto that time is of the essence of this contract, and
in the event that the work to be performed by the Contractor is not completed within ,'the time
stipulated herein, it is then further agreed that the City may' deduct from such sums' or
compensations as may be due to the Contractor the sum of $350.00 oer dav for each day that
the work to be performed by the Contractor remains incomplete, beyond the time limit specified
herein, wh~ch sum of $350.00 oer day shall only and solely represent damages which the City
has sustained by reason of the failure of the Contractor to complete the work within the time
stipulated, it being further agreed that this sum is not to be construed as a pe'nalty but is only to
be construed as liquidated damages for failure of the Contractor to complete' and perform all work'
within the time period as specified in this contract.
It is further mutually agreed between the City and the, Contractor that if, any time after the
execution of this contract and the surety bond which is attached hereto for the faithful performance
of the terms and conditions as contained herein by the Contractor, that the City shall at any time
deem the surety or sureties upon such performance bond to be unsatisfactory or if, for any reason,
the said bond ceases to be adequate in amount to cover t~e performance o'f the work the
contractor shall, at his or its own expense, within ten (101 days after receipt of written notice from
the, City to do so, furnish an additional bond or bonds in such term and ,amounts and with such
surety or sureties as shall be satisfactory to the City. If such an ~vent oc'curs, no further payment
shall be, made to the Contractor under the terms a'nd provisions of this contract until such new or
addition~1 security bond guaranteeing the f?ithful performance of the work under the terms hereof
shall be completed and furnished to the City in a form satisfactory to it.
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CONTRACT
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IN WITNESS WHEREOF, the parties'to the agreement have he~eunto set thei,r hands a'nd seals a~d, ..,'
'have executed this Agreell)ent, In duplica~e, the' day and y~ar first above written; , " '
CITY' OF CLEARWATER' ,
IN.PINELLAS COUNTY, FLORIDA
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,By:"
Elizabeth M. Deptula, City Manager
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Attest:
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Countersigned:
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, .. 'Cynthia E. Goudeau, City Clerk
'Appro'ved a~ to form and cor~ectness:
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Rita Garvey, Mayor-Commissioner
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~amela K. Akin, City Attorney
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(Contractor must ind!cate whether
Gg!:.R.q,r.?!ipD, Partnership, Com'pany or ' '
Individual.) ,
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. . Gregg C. Terry
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'.0 '(The pe'rson signing shall; In. his
own handwriting, ,sign the Principal's
name, his own name, and his title; ,
where the person is signing for a ' ,
Corporatio'n, he must, by Affidavit', ,
show his' authority to' bind, the
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ANTI-DRUG PROGRAM
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, ADDENDUM' TO CONTACT
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,The Contractor agrees that it has in pl.3.ce or will implement a drug ,(,
training and testing program for'its employees thatcomplles,with
the requirements of the DOT 199 Drug Testing Program for'Pipeline
Personnel.
Said program shall provide pre-employment, random~ for 'cause and
post accident drug training and testing for all of its employees,
who are covered employees as required by Federal Regulation and who
are,assigned to perform se~vices fo~.Clearwater Gas ,System pursuant
to this contract., '
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The contractor, shall attest in writing, under oath:
(1.)
(2) ,
(3)
(4)
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that the contracting firm has an agreement with a drug testing
laboratory certified 'by HHs/NIDA:
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the name and address of the' Medical Review Officer retained by ,
the~contractor for the drug testing 'program:' \
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that all employees of the contractor have been ,drug tested
, 'pre-employment; ,and
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that all employees ,covered by D.O.T. Regulation,199 receive"
random for cause and post accident drug testing pursuant to"
,such regulation
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CLEARWATER GAS SYSTEM,
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PROPOSAL BOND
(Not to be tilted out if a certified check is submitted)
KNOWN ALL MEN,S" THESe"PRESENTS: That we, the undersigned,
as Principal, and
as Surety, are held
and firmly bound unto the City of ,Clearwater, F!orida, in the sum' of'
Dollars ($' ,')
, (being a minimum of 10% of Contractor's total bid amount) for the payment of which, well and
truly to be made, we hereby jointly and severally bind ourselves, our heirs,' executors,
'administrators, successors and assigns.
The condition of the above obligation is such ,that if the attached, Proposal of
as Principal, and
as Sur'ety, for work,
, specified as: '
all as stipulated in said Proposal, by doing all work incidental thereto, in accordance with the plans
and specifications provided herefo"', all within Pinellas County, is accepted and the contract
awarded to the above named bidder, and the said bidder shall within ten da'ys a'ftef notice of said
award enter into a cO,ntract, in writing, and furnish the required Performance Bond with surety or
sureties to be approved'by th,e City Manager, this obligation shall be void, otherwise,the same shall
be In full ,force and virtue by law and the full amount of this Proposal Bond will be paid to the City
as stipulated or liquidated damages. I
I
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Signed this
day of
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(Principal must indicate whether
corporation, partnership, company
or Individual)
Principal
, ,
The person signing shall, in his own
handwriting, sign the Principal's
name, his own name and his title;
the person signing for a corporation ,
must, by affidavit, show his authority.
to ,bind the corporation. '
By:
Title
Surety
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GENERAL CONDITIONS OF INVITATION TO BID'
,1. PREPARATION OF BIDS -, Bids will be, prepared in accordance
with the following: '. ,
(a)' The enclosed Bid Proposal Form is to be used, other
forms may be rejected. . "
(b) All information required by the Bid form'shall be
furnished. The bidder shall print or type his/her name
and manually sign the Bid' Proposal Form and each,
continuation sheet on which an entry is made.
(c) uriit prices shall be shown and when ,there is' an
error in extensions the unit price shall govern.
(d) Alternate bids will may be considered unless
specifically not aut~orized by the Invitation ,to Bid.
(e) Proposed delivery time must be shown and' shall
include Sundays and holidays.
(f), Bidders will not include federal taxes nor State
of Florida sales, excise, and use taxes in bid prices
as the City is exempt from payment of such taxes. ' An
exemption certificate will be provided when requested. .
(g) B'idder shall' thoroughly examine the
specifications, drawings, schedule, instructions.' and
all other contract documents.
(h) . Bidder will make all' investigations' nece:ssary. tg
thoroughly acquaint themselves regarding ,plant and
facilities for 'deli very' of material and equipment as
required by the bid conditions. No plea of ignoran~e
by the bidder of conditions' that exist or that may
hereafter exist as a result of failure or' omission on
the part of the bidder to" make the necessary
examinations, and investigation~, or failure to fulfill
,in every detail the requirements of the contract
document, will be accepted as a basis for varying the
requirements of the City or the compensation to the
vendor., .
(i) Bidders are advised that all City contracts are
subject to,all legal requirements provided for in City
ordinances and/or State and Federal Statutes.
(j) USE OF RECYCLED PAPER:
Contractors/Vendors responding to requests for
proposal/quotation or reports requested by the City
shall use recycled paper when it is available 'at a
reasonable price and of satisfactory qUality to meet
contractua~ performance' standards. For the'purpose of'
this paragraph, price i.s considered ' reasonable' , if
total cost is no' more than ten percent (10%)' higher
thari the lowest price offered for non-recycled paper. '
In addition, ,requested responses should be printed' on
both sides of paper sheets whenever practicable.' ;
Upon completion of contractual' agreement,
Contractors/Vendors shall submit reports of 'recycled
paper utilized, if applicable to' the City of,
Clearwater, Purchasing Division/p.O. Box' 4748,
Clearwater, Florida 34618-4748.
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2. DESCRIPTION OF SUPPLIES: .
(a) Any manufacturer's names, trade names, ,brand name, or
catalog number used in the specifications are for the
purpose of describing and establishing general quality
levels. SUCH REFERENCES ARE NOT INTENDED TO BE RE-
STRICTIVE. Bids will be considered for any brand which
meets the. quality of the specifications listed for ,any
item. Please submit specifications for alternate bids.
(b) Bidders are required to state exactly what they
intend to furnish, otherwise they shall be required to
furnish the items as specified.
(c) Bidder' ,will submit, with their proposal, date
necessary to evaluate and determine ,the quality of the
item (s ), they are bidding.
3~ SUBMISSION ,OF BIDS:.'
(a) Bids and changes thereto shall be enclosed in
sealed envelopes addressed to the Purchasing Division,
City of Clearwater. The name and, address of the
bidder, the date and hour ,of the bid opening and thl;3
bid number shall be placed on the outside of the
envelope. ,
(b) Bids mus't be submitted on the' form fu~nished.
Tele-graphic/facsimile bids will not be considered.
Bids, however, may be modified by telegraphic/facsimile
notice provided such notice provided such notice is
received prior to the time set for the bid op~ning.
4. ,REJECTION OF' BIDS': ,
(a) The City may reject bids if:'
(1) The bidder misstates or conceals any material fact
in the bid; or if,
(2) The bid does not strictly conform to the law
or requirements of the bid; or if, ,
(3) The bid is, conditional, except, that the
bidder may qualify his bid for acceptance by the
City on an "all or none II basis, or a Illow item"
basis. An uall or nonetl basis bid must include
all items upon which bids are invited.
(b)' The City may, however, reject all bids
whenever it is deemed in the hest interest of the City'
to do so, and may reject any part of a bid unless bid
has been qualified as provided in 4 (a) (3) . The City
may also' 'waive any minor informalities or
irregularities in any bid.
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5. WITHDRAWAL OF BIDS: . ,)
(a) Bids may not be withdrawn after the time set for the
bid opening for a period of time as specified.
(b) Bids may be withdrawn prior to the time set for
bid opening. Such request must be in writing.
6. LATE BIDS OR MODIFICATIONS:
(a) Bids and modifications received after the exact
time set for the bid opening will not be' considered.
(b) Modifications in writing received prior to the
time set 'for the bid opening will be', accepted;
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7. CLARIFICATION'OR OBJECTION TO BID SPECIFICATIONS:
(a) If any persqn, contemplating submitting a bid for this
contract is in doubt as to the true meaning' of the
specifications or' other bid documents or any part,
thereof, he may submit to the Purchasing Man~ger,on or
, before five ,(5) days prior to scheduled, opening a
request' for clarification. All s~ch requests for in-
formation'shall be made in writing and the person sub-
mitting the request will be responsible for prompt
delivery. Any interpretation of the bid, if made, will
be made only by Addendum duly issued. A copy of ,such
Addendum will be' 'mailed or delivered to each person
'receiving an. Invitation to Bid. The City will not be
responsible for any other explanation or interpretation
of the proposed bid made or'given'prior to' the award of
the contract. Any objection to the specifications and
requiremehts as set forth in this bid must be,filed
in writing with the' Purchasing Manager on or before
five (5) days prior to the schedul~d opening.
8. DISCOUNTS:
(a) Bidders may offer a' cash discount for prompt, payment;,
however, such discount SHALL, NOT 'be considered in
determining the lowest net cost for bid evaluation
purposes. Bidders are encouraged to reflect cash
discounts in the unit price quoted.' ,
(b) In connection with any discount offered, time will
be ,computed from' the date of receipt of supplies or
services or from the' date a correct invoice is
received, whi'chever, is the later date. Payment is
deemed to be made on the date of mailing of the check.
, (a)
9. SAMPLES:
(a) Samples, when required, must be submitted within
the time specified at no expense to the City. If not
destroyed or used up during testing, samples will be
returned upon request, at the bidder's expense. Each
individual sample must be labeled with, the bidder's
name and manufacturer's brand name and number.
10~ ,AWARD OF CONTRACT:
(b)
The contract' will be awarded to the lowest ,responsive
and responsible bidder whose 'bid,' conforming to the
Invitation to Bid, is most advantageous to, the City,
prices and other factors considered.
The 'City reseryes the' right to accept and award item
,by item, and/or by group, or in the aggregate, unless
the bidder qualifies his bid by specified limitations Re
, Para. 4 (a) (3) .
Identical Tie, Bid: Preference will be given to ,
businesses with drug free workplace programs. whenever
two or more bids which a~e equal in respect price,
quality and service are received by the City for.. the
procurement of commodities or contractual servi~e, a bid
(c)
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received from. a business that certifies' that it has
implemented a drug-free workplace program shall' be given
preference in the award process .' In the event that none
of the tied vendors has a qrug'-f,ree, workplace program,
the contract will be awarded to the bidder that main-
tains an office inside the city limits of Clearwater.
when no bidder maintai.ns an office within the City, an
,office maintained within pinellas County will be the
determining factor. when neithe'r of these conditions
exist, bids for identical amounts will' be determined by
the drawing of lots in public by the Purchasing Manager~
In order to have a drug-free workplace program, a
business shall: I
(1) Publish a statement notifying employees that
the unlawful manufacture, I' distribution,
'dispensing, possession, or use of a controlled
substance 'is' prohibited in the ,workplace and
specifying the, actions that will be taken
against employees for violations of such
prohibition.
(2) Inform' employees about the dangers of drug
abuse in the workplace, the business policy'of .
maintaining a. ' drug-'free , workplace, ,any
available drug counseling t reh~bilitati.on, and
employee assistance programs, and the penalties
that may be imposed upon employees, for drug
abuse violations.
(3 ) Give each employee engaged in providing
the.commodities or contractual services that
are under bid a copy of the statement specified
in subsection (1). . ,
(4) In the statement, specified in subsec'tion
(l), ,notify the employees that, as a condition
of, working' on the commodities or, contractural
services that are under bid, the employee will
abide by the terms of 'the statement and will
notify the' employer of any conviction ,of, or
.plea of guilty or nolo contendere to, ,any
violation of chapter 893 or of any controlled
substance law, of the United States 'or any
state t for a violation occurring in the
workplace no later than five , (5), days after
such conviction.
, (5), Impose a sanction on, or require the
satisfactory participation in a drug abuse
assistance or rehabilitation program if such is
,available in the employee's community t by' any'
employee who is so convicted.
(6) Make a good faith effort. to continue to,
maintain a ,drug-free workplace through
implementation of' this section.
Compliance/Non Compliance must be certified
on Statement 1.. and must be returned with your
bid. .
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wed) Prices quoted must be f.o.h. Clearwater, FL, with all,
transportation charges prepaid unless otherwise
specified in the Invitation to Bid. ,
(e) A wri t ten award of acceptance (Purchase Order),
mailed or otherwise furnished to the successful bidder
shall result in a binding contract without further
action by either party.' '
11. DELIVERY: ,
(a) Deliveries are to be f.o.b. destination, unless other-,
, ,wise specified in the Invitation for Bid.
(b) Deliveries are to be made during normal business
hours, or as 'specified on the Purchase Order.
12. CONDITIONS OF MATERIALS AND PACKAGING: All items furnished
must be new and free from defects. No others will be
accepted under the terms and intent of this bid. All con-
tainers shall be,'new and suitable for storage or shipment,
and price bid shall include standard commercial packaging.
13. CLAIMS; Successful bidder(s) will be responsible for making
any and all claims against carriers for missing or damaged
items. .
14. LOCAL, STATE AND FEDERAL COMPLIANCE REQUIREMENTS:
(a) Bi~ders shall comply with all local, state and federal
'directives, orders and laws as applicable to t.his bid
and subsequent'contract(s) including but not ,limited to:'
(1) Equal Employment' Opportunity (EEO), in compliance,
with Executive Order 11246, as applicable to this'
contract.
(2). Minority Business Enterprise (MBE) ; as
applicable to this contract.
'(3) Occupational Safety 'and Health Act (OSHA) as
applicable to this contract.
15. PROVISIONS OF OTHER' AGENCIES: Unless otherwise
stipulated by the bidder, the bidde'r agrees ,when submitting
his bid to make available to all municipalities within the
State of Florida, the .prices he submits, in accordance with
,the bid terms and conditions, should any municipality wish
to buy under this contract.
16. COLLUSION: The bidder by affixing his sign~ture to this
Invitation to Bid, agrees to the following: "Bidder
certifies that his bid is made without previous under- ,
standing, agreement, or connection with any person, firm, or
corporation making a bid for the same items, and is in all
respects fair, without o~tside control, collusion, fraud, or
otherwise illegal action.
17. VARIANCE IN CONDITIONS: Any and all special conditions and
specifications attached hereto which vary from General
Conditions shall have precedence.
18. APPROPRIATIONS CLAUSE; If the contract extends beyond the
current fiscal year, which ends on September 30,', the'
contract shall be contingent upon the availability of funds
appropriated for such purposes in the City'S annual budget
for the next succeeding fiscal year.
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19. BID'PROTEST PROCEDURES: Bid protest procedures' are,
contained ,in the City of Clearwater Purchasing Manual. .
Details may be obtained by calling the Purchasing Manager,
813/462-6860; or may be picked,up'at 711.Maple Street,
'Clearwater, Florid~.
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.20. PUBLIC ENTITY CRIMES:
" Any person 'submitting ,a bid or propo~al in response to ,
. this inv:itation must 'execute the enclosed form PUR.706B,
SWORN STATEMENT UNDER SECTION 287.133 (3) (A)" 'FLORIDA 1,
STATUTES, ON ',PUBLIC, ,ENTITY 'CRIMES, including proper
check (s), in t:.he space (s) provided,., and enclose it wi th your
bid, or' proposal. "However, If you have provided ~completed
form' to the 'submittal' address listed in this invitation and
it was received on or after January 1, 1991, an additional
completed. form is not,' required' for' the:balance " of ,'the
,'., cale~dar year. (Statement #2)
21.', RENEWAL OPTIONS:' Annual contra,cts may be renewed for" two
(2) f:mbsequent years upon mutual consent of 'both the City
" . and the contractor /vendor.', , 'Terms, conditions and prices'
will: re~ain constant unless otherwise' spec~fied in the'
Invitation ,for. Bid. '
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IF A TABULATION 'OF BIDS IS DESIRED. PLEASE ,ENCLOSE A SELF-
ADDRESSED STAMPED ENVELOPE WHEN SUBMITTING YOUR BID'PROPOSAL
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CleaIWatcr City Commission
Agenda Cover Memorandum
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Item II '
Heetlng Date:
l8L1L
SUBJECT:
PURCHASE OF BLACK 3408 POLYETHYLENE PIPE AND VARIOUS FITTINGS
RECOMHENDAT~ON/MOTION:
Extend the original contracts for a time period of one (1) year (12/14/94 to
12/13/95) to purchase the estimated requirements for black 3408 polyethylene
pipe and fittings from the following vendors: M.T. Deason Co., Inc.,
Birmingham, AL, at an estimated cost of $1,075,024.35; Equipment Controls Co.~
Norcross, GA, at an estimated cost of $118,182.50; and Perfection'Corp.,
Madison, OH, at an estimated cost of $52,845.00 for a total estimated cost of
$1,246;051.85
II and that the appropriate officials be authorized to eXecute some.
BACKGROUND:
As 'a result of the delays to the Pasco County expansion project, we ordered
only 10% of the original estimated quantities during last year's contract ,
period. Therefore, the vendors awarded' last year's contracts have agreed to
hold, their bid prices for another year. These new quantities represent
Clearwater Gas System's (CGS's) estimated annual requirements for black 3408
polyethylene pipe and fittings to be ordered as needed. The time periods for
the new contracts will be from 12/14/94 to 12/1~/95.
M.T. Deason Co., Equipment controls Co., and Perfection Corp., have all agreed
to maintain their prices from the, original bid. Items 40 - 43 are obsolete and
we will purchase substitute fittings under a separate contract.
The black pipe and fittings are required for the construction of gas mains and
services to meet new customer requests in our high pressure north area which is
designed for 100 pounds of gas pressure. This area is generally north of
Curlew Road and includes our Pasco expansion requir~menis.
Revi ewcd by:
LegDl
Budget
purchas I ng
Risk. Mgmt.
CIS
ACM
Other
~
"N~A _
N A ~
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Originating Dcpt: ' "-
Clearwater Gas System .~
,
Costs:$ 1.246.051,85 estimated
Total
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Conmission Action:
o Approl/ed
o Approved w/condftlons
o Denied
o Continued to:
User Dcpt: ,
Clearwater Gas System
$ 1,000.000.00 estimated
Current Fiscal Yr.
Advertised:
Dote:
Paper:
~ Hot Requ; red
Affected Parties
o Notified
~ Not Required
Fl..flding Source:
[EI Cop I tol 1I1'f'.
o Operating
o Other
Attachments:
Vendor Letters
....
o None
Appropriation Code:
423'00000'141120'000-000
.-.
~r Printed on recycled paper
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After careful evaluation" the Manager, of Gas operations rec'ommends: awar'ding. the
quantities as follows: .
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Group 1, Items 1-6 to M.T. Deason Company
Group 2, Items. 7-11 to,M.T. Deason Company
'Group 2,' Items
Group '3 ',' Items
"Group 3; Items
.' : Group 4, Items
Group 4, Items
Group '5, Items
GrOUp 6, I:tems
, Group 6, Items
,Group 7; Items
Group 8, Items
,.
; , Tot'al:,
$1,018,375.00'. "
9,898;60
24,286~00
, 11,879.50
'"d.oo!
1,218.00
, 295.50 ",
9,071.75,,'
16,960.00
, . ,118,182.50 '.
..28,550,.00" ,"1:r
'u, . ,7 .335. 00',', ':~~
$1,246,051~85 ~',
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14'-31 to M. T. ,Deason Co~pany
32-39, to M.T. De~son Company
40-43 Obsolete therefore not awarded
'44-46 to M.T., Deason Company
48-51 to M.T~, Deason Company
52~56 to M.T. Deason Company
57-5B,to'Perfection Corporation
59-61 to Equipment Controls Company
62-64 to 'Perfection Corporation
65-68 to Perfection Corporation'
, I
.;; These materiais ;will be~ received to the inventory code, .4.2~-00000':141130-000"7000
',and' charged to the,' appropriate C9~e. ~hen issued from the warehouse.
The available balance of '$3,8 88 ~ 500.00 as of October 5'" 1994, in ',eIP code 341-,
"96301-563300~532-000(Pinellas New, Gas Main & Services)~and ClP code 341-96303-
563300-5~2-000. (pinellas Gas Lirie Reloc~tion - publib Works ?rojects) are
-sufficient,to fund'this contract.
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EQU~PIV1ENT~'CONTRDLS CO.'
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4555 BERKELEY. LAKE ROAD, Sa.UTH '/ No'RCRO~S. GEOFlG;A 30071 / PHONE (40~)441.64QD,
".
September 21, 1994
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Mr. Chuck Gagnon, Acting Assistant Superintendent.
City of Clearwater , '
P.O. ,Box 4;748 ' ,
.Clearwater, FL '34618-4748
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',RE: Bid #152-93
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Dear 'Mr, Gagnon:,
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Per Mr. Jim'Le'win's request, we are happy to extend the above ref~rencedqucite for one
year. 'This'quote will'be extended through August 15, 1995~ .' , " ,
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Thank you for giving Equipment Controls Company the opportunity, to extend thisqid
to the City of Clearwater. .. .
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Sincerely,
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Michelle Davidson
Sales
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Mr. Terry Neenan, Gas Superintendent
Mr. Jeb Bell, Vice President 'I
'Mr. Larry Brown, Director- of Sales and Marketing
, Mr. Mike 'Noian, Florida -Sales "
',Customer File
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A Subsidiary of American Meter Company
222 Lake Street
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CITY OF CLEARWATER..
400 N. Myrtle' Avenue:
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Please iet' this' ietter serVe as yo~'confinmitionthat Perfection Corporation agrees to roll pri~es
, o~er for bla9k 3408 bid #07-94. These pdces'will rer~lain In effect untilOctober,'it 1995.'
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PERFECTION CORPORATION
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Chntrwotqr Gas Systo~
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(205) 956-2266 ,. FAX (205) 956-1911 ' . '
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September 21, 1994
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.Mr. ,C.S. 'Warringtori,Jr.
Managing Director & Executive Officer
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This letter is t~ inform you that M.T.;Dea~on'C'ompany, Inc., will,~xterid our contract
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M.T. DEASON COMPANY, INC.
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Mike',T,' Deason
President
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Clearwater City Corrunission
Agenda Cover Memorandum
10,
I tern #
Hnctlng Dllte~
,JL~1,14'
SUBJECT:
RESIDENTIAL GAS METER CHANGE OUT
RECOMMENDATION/MOTION:
Extend the contract with West Coast Plumbing of Palm Harbor, Florida for a time
period of one (1) year (12/14/94 to 12/13/95) for Residential Gas Meter Change
out at an estimated cost of $42,000,
, ,
, B and that the npproprlate officials be authorized to eXecute same,
BACKGROUND:
The Clearwater Gas system (CGS) has a goal to change out 1200 residential gas
meters annually. Last year's goal was 1000 gas meters. These meters are
changed out on about a 10 year schedule to assure accurate measurement of
consumption. In order to meet the 10 year schedule, we have increased the
number, of meters to be changed to 1200. Due to wear and tear with age, gas
meters have a propensity to slow down. This can result in un,der measuring
consumption which can cause lost revenues.
'. This contract will provide the labor to change out 1200 gas meters in a timely
manner without delays to the project or having ~o 'increase existing staffing
levels. The estimated cost to the Clearwater Gas System is $42,000. The gas
meters for this project will be provided by the Clearwater Gas System from
existing inventory"
The' original bid was solicited in October, 1993. At that time, six (6) bids,
were requested. Two (2) bids were received with four (4) no responses. The
bid from West Coast Plumbing was the lowest and most responsive that met the
specifications. The contractor has agreed to hold his price at the $35 per
meter change, which is the same as in the original bid.
During the 1992/93 contract year, 'our unit cost ,per gas meter change out was
$40. The most recent October 1993 bid was $35 a meter, or a saving of $6,000
over 1992/93 price. We estimate that the labor and vehicle expense to
accomplish this work with CGS personnel would be $52 per 'meter; therefore, it
makes economic sense to contract out this workload.
, I
Reviewed by:
Le9Bl
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
~
N/A,J.JI
Originating Dept: ,)
, Clearwater Gas system,
" t
Costs: $ 42.000 estimated
T otul
User Dopt:
Clearwater Gas System
$ 35,000 estlmntcd
Current Fiscal Yr.
commission Action:
o Approved
0' Approved w/conditions
o Denied
o Continued' to:
Ad'ler t; sed:
'::\ Date:
~Ji Paper:
, G Not Requi red
Affected Parties
o Notified
~ Not Requl red
FlTIding Source:
B Cap; ta lImp.
o Operating
o Other
Attachments:
Vendor Letter
o None
~ I
Appropriation Code:
341-96302'563B' 532-000
...
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WEST COAST ~LUMBIN~'
A~D GAS, I,"'C.
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Palm Harbor, Fl,orlda 34682.0280
Telephone (813) 784.7988
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October, 1,8 ~ 1 994
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'Terry 'Neenan:
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would ,like to 'exterid,~he ,piesent'
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contract to include an additional! 1200 meters "at $35.00 'each
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hesitate ,to call.
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,Item #
Meeting Date:
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
II- ;;Q.qy .
Subject:
TEMPORARY EMPLOYMENT SERVICE
Recomm end allan/Motion :
Award a contract for a three-year period at an estimated cost of $45,000 annually (12/1/94 through
11/30/97) to Kelly Temporary Services, Clearwater. FL, for temporary employment services ,
1:&1 and that the appropriate officials be authorized to execute same.
BACKGROUND:
From time to time, departments within the City have a need to fill certain Jobs with temporary employees. It
has been found beneficial to hire such employees through a temporary employment placement agency. Bids
were solicited for the provision of temporary employees by an agency to the City for a o!,!e (1 )-year contract,
period (12/1/94 - 11/30/95) with provisions for extending such contract up to two (2) additional years.
,
Hourly rates for six (6) commonly used job classes were requested as a mInimum response from bidders with
three (3) other crasses also listed, Rates were guaranteed for a one (1) year period, The extension option
must be agreeable to both parties and any Increase in costs Is limited to not more than the annual Increase In
the consumer price index (CPI) at the time of extension. The City reserves the right to secure temporary
employment services from an alternate firm if the contracted firm cannot supply a suitable' employee within a
forty-eight (48)-hour time frame.
, '
Kelly Temporary Services' bid was the lowest responsive and responsible bid submitted in accordance with
specifications,
The Human Resources Director and the Purchasing Manager concur with this recommendatIon,
Funds for this service are available in user departments' operating budget for fiscal year 1994/95 and will
, be included In the user depart~ents' operating budget request for the subsequent two (2) years.
Reviewed by: Originating' Dep~ Costs: Est. $45k ann, Commission ActIon:
Human Resources I Total
legal N/A -U' /'/', 0 Approved
Budget If!c $37.500 0 Approved w/condltlons
PurchasIng User Dept.: Currant FY 0 Denied
Risk Mgml. Various 0 ContInued to:
CIS N/A Funding Source:
ACM 1.QJ,fl... Advertised: o Capt. Imp,
, Other N/A Date: 09/19/94 t8J Operallng
09/09/94 o Other Attachments:
Paper; Plnellas Cly Rvw Bid-Tab 224-94
Submitted by: Tampa Tribune Appropriation Code:
~~er o Not required o None
Affocted partIes Various Department's 'j
o Notified 530300 code
o Not required
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Th,e estim~ted 'annual ,cost of $45,000 was de,rlved based on the c9st ".for
the' first 'three q~a,rters of th!3 ,1994 calendar year ($26.900), e~tlmatlng
the .cost for the entire year '(($29600' ~ 4)/3=$35.900), and -Increaslrigthis;
't!9ure' by t~e estimated ,25' %. ,cost'lncrease (35,900 X ,1,25 = $44.81,!.?)."
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TEMPORARY EMPLOYMENT SERVICES
The City of Clearwater from time to time has the need to fill
certain jobs with Temporary Employees through what is'
commonly called Temporary Employment placement Agencies. The
intent ,of such a program is,to secure quality temporary
employees, who wi~l stay until special short-term proj~cts or
circumstances 'are fulfilled. These individuals serve in
short-term rela~ionships in 'various 'departments in the City,.
The City of Clearwater shall provide no 'benefits to these
temporary employees and they shall be considered employees of '
the Tempora~ Placement Agency.
The City shall reserve the right to secure Temporary
Employment'Services from an alternate firm (other than the
firm awarded the contract) if the contracted firm cannot
provide a suitable temporary employee' within a 48 hour time
period ,from the time of the original request. Such,
situations shall not affect future, placements of' other "
,temporary people by the contracted firm.
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The awarded contract, shall have a duration of one year from
the' approximate starting date of 12-1-94, with options to
renew the contract for an additional year and a following
year (total' arrange~ent could be 3 years). Exercising the
renewal options (2) must be agreeable to both parties and ,the
increase in cost for the service at renewal time shall not '
exceed the latest twelve month exchange in the Wall Street ~r
Journal for the consumer price index (CPI) at the time of
each review.
The City requests that no Itsteal away" language be included
in the final contract. TemporarY employees of the placement
, agency shall be permitted to compete for regular 'employment.
with the City, throug~ whatever means the City deems' '
'appropriate.' The City ,shall not be liable nor fined in such'
situatiqn, nor should the Temporary individuals be restricted
from competition for such permanent positions.
The following job classes are the ones that the City is
requestingservice~ for through a ~eroporary Agency:
Accounting Clerk II
- Data EntrY Operator I
,Legal Staff Assistant
Senior Staff Assistant
Staff Assistant I
Staff Assistant II
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Class 'Title:
ACCOUNTING CLERK 11
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:. 'LASS DEFINITION. IN TERMS OF:
1.
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Dutip.$ that are Characteristic as to Tvoe and level:
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Bookkeeping and clerical work 01 mor~ than' ordinary difficulty and responsibility in maintaining
automated tlnancial and, accounting records"
Work of employees in this classification requires the exercise at, a considerable degree ot initiative and
ludgment in ,carfying out established City and departmental procedures. Employees 'Nark under general
supervision and may exercise sUl?elVisio~ c'ver other bookkeeping and clerical employees.
Tvoical Task$ or Assig.nments:
2.
Communicates with the public or other employees 'to provide data or to respond to requE:lsts or
complaints. Enters information from verbal or written sources into the computer or onto proper
forms., Makes routine entries into a log, t'edger,' or journal to recard the receipt or status at materials
or information. Composes 'correspondence or memoranda to communicate or request information.
Makes arithmetic, calculations' to determine totals, costs, rates, discounts, ate. Gathers iriformation
, needed (or purchase orders, billing statements, invoices, ere., by telephone, memos. letters, or,
personal '/isils to '/arious agencies, ,Checks and/or verifies information on '/arious 'farms, purchase
orders, billing statements, invoices, printouts. etc. Serves as a backup for other clerks or office
pe'rsonnel in order to ensure smooth office functioning. Operates GRT:o :nout' data into ;:omouter;
Periorms related tasks as, assIgned. ",
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Minimum Qualification Reauirements:
a As to :<nowledge, skill~, abilities, and other a~;ibutes:
Knowledge 01 office procedures and appliances.
Knowledge at basic bOOkkeeping procedures and tormats.
Ability to lollow oral and written instructions.
Abiiity' to ~ec'ord' information accurately, ,
Ability to m~ke arithmetic ,comoutations (percentages, discounts, etc.) With saeed and accuracy.
Ability to review t cheCk. classify I and compare intormation with estaolisned stanaaros/tenns.
,~bllity 10 estaolisn and maintain affec~jve working relationships with other employees and the
puolic. '.
Ability 10 operare a GRT and use depanment operating systems. "
..
b. As to schooling. training, and 'experience:'
High School graduation, High School =quivalency Diploma. or G.E.D. Carriticate,including,or
su~Ptemented by courses in bookkeeping or accounting., ' ,
Two (2) years of experience in resoonsible clerical and bookkeeping work.
Any equivalent combination of education. ,tra.iQing, and experience.
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..,~ss 'title: LEGAL STAFF ASSISTANT
CLASS DEFINITION, IN TERMS OF:
1 . Duties that are Characte.ristlc as to Tvpe and Level:
'Legal secretarial and staff assistant work of more than ordinary difficulty and responsibility in the
office of the Legal Department of the City. "
An. employee in this class performs relatively' complex and varied clerical, staff assistant. legal
secretarial duties, and public contact work. Work requires the application of knowledge of legal
, methods, requirements. and terminology in meeting a variety of work problems, Some IndeperJdence of
action Is exercised In the disposition of work matters, giving information, receiving complaints, and
other public contact work. Assignments are usually received in the (arm of general outlines of desired
results. Detailed instructions are received as required.
2. Typical Tasks or Assionments:
. . , ,
Takes and transcribes dictation from an AsSistant City Attorney, attorneys. and other officials. Screens
visitors. and arranges appointments 'ror an attorn~y. explains routine legal requirements. standard
programs. and policies. Files and maintains documents and other data requested by officers in the
conduct of official business. Makes entries on legal ,calendar and assembles documents and exhi~its
needed in proving cases. Keeps check on pending cases to avoid delay or default in filing pleadings.
Assists in maintaining the Legal Library for the legal staff. Reads, routes, and types replies to
correspondence. Compiles. types. and edits reports. resolutions, ordinances, drafts; legal briefs.
contracts. declarations. and other legal documents. Keeps assigned attOrneys informed of decisions or
opinions from courts that, will affect their procedures or policy. Maintains recards and repons '
relative to the work. Performs related work as required. '
3. Minimum Oualification Rea!.lirements:
a. As to knowledge. skills. abilities. and other attributes:
Considerable knowledge of modem legal office practices. procedures. and appliances, and of
Business English, legal terminology,' and of spelling and arithmetic.
Skill in the operation and care of a standard typewriter or word processor.
'Ability to analyze facts and exercise responsible judgment: understand, and interpret complex
rules and regulations; understand and follow complex oral and wrinen instructIons: and express
ideas' clearly and concisely, orally I and in writing. ..
Ability to establish and maintain effective working relationships with other employees 'and the
public.
Ability to operate a CRT or ward processor.
b. As to schooling I training. and experience:
.. - ....
High School graduation, High School Equivalency Diploma, or G.E.D. Certificate, including or
supplemented by courses in typing and, Business Practices.
Two (2) years experience in performing legal secretarial work.
Any equivalent'combinatlon at education, training; and experience. '
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009.0
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, lass Title: STAFF ASSISTANT' I
, CLASS DEFINmON, IN TERMS OF:
1 . Duties that are CharacteristIc as to Tvoe and Level:
Staff Assistant work of ordinary difficulty which Includes clerical. typing and general office work.
Employees 'In this class are required to perform clerical work requiring attention to detail and
Invotving moderately complex work methods and procedures and to type accurately.
Duties may also require speed In taking and transcribing dictation. if the particular poslllon calls for
this sknr. Not all poslt/ons require taking and transcribIng dIctation'. Employees perlorm tasks in,
accordance with established methods and procedures which can be learned on the job within a period of
in.servicB training. Assignments generally follow standard work routines and are normally performed
under supervision. ' ,
2. Typical Tasks or AssiQnments:
"
Composes and types correspondence of a routine or repetitive nature. Types andlor nus in index cards.
,permits. licenses. letters. noUces. reports. requisitions. invoices. and similar materials: cuts stencils
and may operate' a CRT or word processor. Routes paperwork through proper channels; files
correspondence, and records a variety of materials. Does routine posting and sorting. Prepares and
types reports according to established methods. Answers phon'e and 'may serve as a receptionist;
answers inquiries to the public as related 10 departmental operatlons and procedures. Prepares or
assists" in the preparation of budgets, payrolls. and cost data from clearly indicated sources. May
function as lead worker over clerical assistants or part;Ume office staff. Transcribes letters.
statements. reports. minutes. and other material when the position requires this skill. Performs
related work as assigned. , '
3. Minimum Qualification Reauirements
a As to knowledge, skills, abilities. and other at1ribules:
Knowledge of business practices and procedures. '
Knowledge of Business English, spelling, and arithmetic.
Knowledge of standard office appliances.
Ability 'to take dictptlon at the rate of 80 words per minute and tq Iranscribe dictation
accurately and at a reasonable rate ot speed, if Ihe position requires this s~in..
Ability to type at the rate of 45 words per minute with reasonable accuracy..
Ability to have eHective working relationships with City employees and officials, and to deal
with public relations problems tactfully and courteously.
Ability to operate a CRT .or word processor.
b. As to schooling. training, and experience:
.- ..
High School graduation, High School Equivalency Dlplom'a', or G.E.D. Certificate.
Some clerical or office experience. including the operation of a CRT or word processor.
Any equivalent combination of education, training, and experience. '
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031.0
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Class Title: ACCOUNTANT I
CLASS OEFlNITJON, IN TERMS OF:
1 . Dutles that are CharaQ!~ristlc as to Tvpe and Levpl:
. ,
Pre-professional accountlng work, ot more than ordinary difficulty and responsibility In the r
maintenance of municipal accounting records and systems.
An employee in thIs class Is responsible for accounting work performed in accordance wilh 'established
procedures and regulations. Work requires Ihe use at judgment based on a knowledge of accounting
prac~ces; procedures; and principles and their applicatlon'to daily work transactlons. Supervision Is'
received from, a superior and ordinarily specific instructions are given only at the commencement at
new work or when' work procedures are changed. Work, is subject to verification by periodic audits and
automatic checks,
2.. Tvoical Tasks or AssilJnments:
Performs routine pre-professional accounting tasks and studies. Prepares statements and, statistical
reports. Reconciles City bank statements. ' Reconciles accounts in ledgers such as travel advances.,
,Assists in year-end closing of, books, including listing of all receivables and outstanding purchase
orders. Writes journal enlries 10 VOid checks and correct departmental accounts. Maintains subsidiary
accounts for City Rehab. Loans. Analyzes invoices and receiving reports to ensure, all expenditures are
recorded in the ,proper fiscal year. Oversees vehicle inventory records. Accounts lor fleet vel1icle
system. Supervises clerical and accounting personnel, checks and verifies their work, and ensures
proper tlo~1'/ at work. Performs related tasks as assigned.
3. Ml.nimum Qualification ~eouirements:
a. As 10 knowledge. ,skills, abilities, and other attributes:
Knowledge of modern commercial accounting and bookkeeping principles and procedures,
preferably with some knowledge of their application to governmental. accounting. , '
Knowledge of modern office management practices, procedures, and equipment particularly as
applied to bookkeeping and accounting systems. ,
Ability to instruct and supervise clerical and bookkeeping personnel in a manner conqucive to
high performance and morale.
Ability to 'prepare accounting statements and reports.
Abllity to analyze and interpret fiscal and accounting diua.
b. ~s to schooling, training,'and experience:
High SChool,GraduaUon, High School Equivalency Diploma, orG.E.D. Certificate supplemented by
at least one course In bookkeeping or accounting.
Four yea~~ ot responsible bookkeeping andlor accounting experience.
Any equivalent combination' oteducation, training, and experience.' ,
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065.0
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'SS TItle:
PR03.R.AM.1ER
ClASS DEFlNmON. IN 'TERMS ,OF:
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Duties that are Characteristic as to Tvoe and Level:
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~
Technical and anaJytical \YOrk of more than ordinary dttflculty and responsibility In user support and
writing and mcdlfy;ng COBOL computer programs.
, ,
An empJoyee In this class is responsible for anaJyzing and preparing flow charts, and dIagrams
n~ssary to process data. Employees generaUy work indepenc;1entfy and only require general
instrUctions. Work Is reviewed thrcugtt observation. discussion. and review of effectiveness of
programs~
2.
Tyolca.l Tasks or Assianments:
Conducts detailed anaJysis of defined systems spedficatlons and develops machine logic flowcharts.
Writes. evaJuates. and modJfles programs using COBOL Modifies procedures to gain suitability for
machine process; establishes fonnat or layout of p'rograrns by preparing sample data and applying to
machine prccass; and correct:s program errors by, revising instructions or altering sequence of
operations. Meets and confers with departmental representatives relative to existing operations and
reportS. Assists in defining work areas which may be suitable for data processing. Writes user guides
and CIS program documentation. Prepares miscallaneous reports and informationaJ materials in
support of preliminary work programs.. Perlorms related work as assigned.
Minimum Qualification Reouirements:
a. As to knowledge. skills.. abilities. and other attributes:
Knowiedge of flow charting and programming practicas.
Knowledge of the operating charact8ristic::s, capabilities. and limitations of computer equipment
and of computer software. '
Ability to design forms..
Ability to write business-oriented computer programs using COSOL
Ability to trace the flaw of data through machine process and to deal wilh abstractions.
Ability to write lec:hnicai documentation.
Ability to understand anq follow complex Qral and written instructions.
Ability to establish and maintain effective working relationships wnh fellow employees.
supervisors. and represantatives of other departments.
b. As to school1ng~ training. and experience:
High School graduation. High School Equivalency DIploma. or G.E.D. Certificate and tour (4)
, yearsl experience in business-oriented computer programming (such as financiaJ systems,
budget preparation, purchasing, payroll. personnel, or utility billing) Q R an Associate of Arts
Degree in Data Processing or related field and two (2) yearsl programming experience OR a
Bachelor's Degree in Data. Processing or related field and one (1) year of programming
experience.
One (1) year of COBOL programming experience.
Six (6) months,of VAX or Unisys operating system experience.
Any equivalent combination of' education. training, and experience.
11
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Subject:
PHYSICAL EXAMINATION AND MEDICAL SERVICES
Recommendation/Motion:
Extend the contract with HCA Family Care Centers Walk-In Clinics, Largo, Florida for physical
examinations and other mcdical services for the contract period of 1-1-95 through 12-31-95 for an
estimated cost of $104,750.00
lXland that the appropriate officials be authorized to execute same.
BACKGROUND:
The City of Clearwater solicited bids in '1992 and awarded a contract for the, 1993 and 1994 calendar
years for the following physical examinations and' mcdical services for City of Cleal"water
employees: post offer' physicals, annual physicals, respirator physical~, controlled substance' tests,
breath alcohol tcsts, medical review officer services, and tetanus typhoid immunizations. These
physical examinations and medical services arc requircd by union contracts, state and federal law,
'Occupational Safety and HeaHh Administration, Americans with Disabilities Act, U, S. Department
of Transportation and the Federal Highway Administration, and for pension eligibility. '
The Human Resources Director, Chief of Police, Fire Chief, and the Gas System Managing Director
~nanimously decided to recommcml that the City renew the contract for these services with HCA,
The original bid called for two (2) one (I) year extensions with an increase equal to the consumer
price index (CPt). The CPI for all urban consumcrs US City average (1982/84= I 00) for August 1993
to August 1994 is 2,9%, HCA requested for an increase of 2,5% which is within the limit specified
in the original bid,
The fiscal year 1994/95 medical examination budget codes include the money for this contract:
· Various departmcnts pay for the serviccs (c.g" Police 'Department ($40,000 in 010-01148-521500-
521 ~OOO) pays for 1ll"1nual physicals, I-hunan Resources ($40,000 in 59().0983 t ~521500-519-000) pay s
for all post-offer physicals except for Fire Department's, Fire Department pays for annual
physicals und post-offer physicals, ($21,110 in 01O.012XX-521500.522~OOO), Gas System ($3,640 in
.423.0206X.521500-532-000) pays for controlled substance tests, etc,)
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HCA Maintains a permanent facility at 2 North Belcher (corner of Cleveland and Belcher) in
Clearwater. The performance of HCA since 1-1-93 has been more than satisfactory and a higher
level of service is not required.
Reviewed by:
$78.562.50
Current FY
osts: Esllmated
$104.750
Total
Originating Dept:
Human Resource
Commission Action:
D Approved
D Approved w/condllions
D Denied
D Continued to:
Legal ~
. Budgel yVJ~
Purchasing v bl
Risk 'Mgml. l:U.AL
CIS ...MiA
ACM
Other , Yollee :fbt...
,Fire PVfJf)S ~..J (:'\
User Dept.:
various
F=undlng Source:
(:J Capt. Imp,
[:] Operating
o Other
Advert Ised:
Date:
Paper:
Attachments:
Submitted by:
ttr
I[] Not required
Affected partles
D Notified
[] Not required
o None
;
Appropriation Code:
,various
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Item Est. Qty.
General Post-offer Physical
Police' and Fire Annual Physical (male)
Police and Fire Annual Physical (female)
Police and Fire Post-offer Physical (male)
Police and Fire Post-offer Physical (female)
Respirator P~:ysic31 ' ,
NIDA 5 Cqntrolled SubsUlnce Test at a NIDA
certified laboratory
Certified Medical Review Officer Services
(provide unit price for positive and negative
results) Must be cenificd by Association for + 8.00
Medical Review .officers or' an equivalent
,nationally recognized certified organization
NInA Bloed Alcohol Test, **
Tetanusrryphoid Immunizations
Police Rese~e Post-offer Physical
FiUless for Duty Evaluations (unit price is
based on hourly charge)
Provide assistance in imptementing a Drug-
Free Work Place
"Number or'drug screens could be incrensed if a Drug-Free Work Place is implemented'
include discounts for volume of drug screens.
#Blood, alcohol tests shall be at the discretion of management,' and may not be
required at all ~mless a Drug~Free Work Place is implemented.
, '
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2.
3.
4.
.' 5.
6.
7.
8.
9,
10.
11.
12.
13.
200 ea.
350 . en.
30 ea.
20 ea.
~ ea.
S ea.
40.
40.
#
5 ea.
'oS es.
as
needed',
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S 18.50
73,80
76.10
265.65
276.80
22.50
29.00
$. 3,700.00
, 25',830.00
2 ., 28 3 . 0 0
5,313.00
1.384.00
112.50
1,160.00
8.00
320.00
, I
29.00
2.50 '
12. 5 Q'
538.75
~
,10.7.75
40.0~
Physic:ll 'ex:uninations during period of 01/01/93 ui 12/31/93: Two (2) one (1) year extensions
I, possible with mutual agreement with an increase equal to CPl.
Payment tenns: Monthlybil1ingi payment upon receipt.
Selected vendor must have,' a faCility withio. the City of Clearwater,
HBlood n,lcohol tests to be, replnced by breath alcohol tests as
required,by the u.s. Department of Transportation and the '
, Federnl, Highway Administration drug and alcohol testing requirements.
Breath alcohol tests are $30.00 per test'.
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WALK-IN CUNICS
2. N. Belcher Rd.
Clearwater. FL 34625
449.2224
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3700 Eset Bay Dr.
Largo.,FL 34641 '
, 530-3444
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, Largo. FL 34644
593-2224
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11200 'Seminole Blvd.
Seminole, FL 34648
. 392-2224
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It u,m a n R a soli r c e s }) e p t ..
P'.'O'.' Box '4748
Clehr,...a ter J ,FL
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Anna Fierstein
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the:perif)d"of
t'o C J p', (2 , 5 % )
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to' con'fir:m our agreement' to' continue' the bid
of C Je'a nUl t,e!: 1:'0 r. , , pllys'ica l,;'e~am.ina t ion s',f 01:'
.1.-1-9'5 t?12-31-,9,5, with'an increa~e'e.~ual
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Clearwater City Commission
Agenda Cover Memorandum
Item it
Meeting Onte:
.}3,
JI. a. 'I. CJ L
SUBJECT:
REPLACEMENT OF POLICE DEPARTMENT PISTOLS, PHASE III
RECOMMENDATION/MOTION:
Approve the purchase of fifty (50) Smith & Wesson 9mm double action pistols, at
a cost of $21,597.00 from Standard Law Enforcement Company of Longwood, Florida
which is the lowest most responsive and responsible bid,submitted in accordance
with the specifications '
~ and that the appropriate officials be authorized to execute some.
BACKGROUND:
The older weapons currently utilized by the Police Department were purchased in
1988 and 1989 and are due to be replaced in accordance with the manufacturer's
recommendation which is at the beginning of the fifth year of patrol use.
The desired replacement weapons are Smith and Wesson 9mm pistols. This type of
weapon is double-action only, has improved sight and grip. The Phase III
purchase'is for fifty (50) model 5946i a fifteen (15) shot, four inch (411)
barrel pistol. The total cost for these weapons, including ammunition
magazines, is $21,597. The purchase went out for bid July 12, 1994, ,
Bid #171-94. Standard Law Enforcement Supply Company of Longwood, Florida
submitted the lowest bid and will still offer these weapons at the same bid
prices through November 29, 1994. '
Phase IV of the replacement will be made in FY 1995/96,. and consists of the
purchase of an additional fifty (50) weapons. Phase V is scheduled for FY
1996/97 involving thirty-three (33) weapons. , Upon completion, all two hundred
sixty-six (266) weapons will be replaced. This program has gone from a four to
five phase program due to the reduction in the quantity of weapons purchased in
each phase, which is necessary to minimize funding impact.
Reviewed by:
Legal
Budget
Purchasing
Risk H9mt.
CIS
AeM
Other
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Costs: S 21.597.00
Total
User Dcpt; ,
$ 21.597.00
Current Fiscal Yr~
Comnission Action:
o Approved
o Approved w/conditlons
o Denied
o Cont I nued to;
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FLnJing Source:
o Capital Imp.
III Operating
o Other
Attachments:
Bid #171-94 .
Summary/Tabulation Sheet
Extension Letter
~)
Advertised:
Dote;
Paper:
X Not Rcq~11 red
Affected Parties
Notified
X Not Rcqui red
Appropriation Code:
010'01148-550400-521.000
o None
~ Printad on recycLed paper
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TO:SG~;H.S~HR '
C/O OFFICER JOHN COLEMAN
SUBJECT: P~ICING' O'N 50e'a. SMITH i.'"WESSON ~b, 5946 & SOea. EXTRA' MAGAZINES.
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ORt~INAL' PRICE' OF THE CIT~:~bFCL~ARWATER BID lfH 71-94, VOR
60~ DAYS FROM ,THI.S 'PATE'..~'~~l9/~,4. I.F~ )"OU HAVE ANY QUESTIONS '
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Agenda Cover Memorandum
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I tern II
Heetfng Doto:
11';~1~
SUBJECT:
LATENT FINGERPRINT AND CRIME SCENE SERVICES CONTRACT WITH PINELLAS COUNTY
SHERIFF'S OFPICE
RECOMMENDATION/MOTION:
Authorize the city Manager to renew the Agreement with the Pinellas County
Sheriff to provide latent fingerprint examination, and related services, as
well as crime scene services including evidence and property storage to the
Clearwater Police Department for a period of one (1) year from January 1, 1995
and concluding December 31, 1995, for a total cost of $316,714.54, which is the
minimum sum due for all services to be rendered during the term of this
Agreement
II end that the approprfoto offfclals be authorfzed to execute some.
BACKGROUND:
The Pinellas County Sheriff's Office and the Clearwater Police Department have
had this contractual arrangement since January 1, 1994. This contract covers
latent print examination, evidence storage and crime scene processing.
The total cost of the contract is $316,714.54. $58,836.19 is for latent
fingerprint services and $27,220.00 is for evidence storage. The balance,
$230,658.35, is for a base workload of 2,000 calls for crime scene processing
per contract period.
The contract provides for the processing of 2,000 crime scenes. Any processing
provided in excess of 2000 crime scenes will result in a charge of $122.83 per
scene.
The Police Department has been most pleased with the services provided by the'
Sheriff's Office during the previous contract periods as well as all services
provided.
Reviewed by:
Legal
Budgot
purch as I ng
Rlllk Hgmt.
CIS
ACH
Other
Costs: S 316.714.54
Total
$ 316,714.54
Current Fiscal Yr.
C~ission Action:
o Approved
o Approved w/condltlons
o Denied
o Conti nued to:
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Advertfsed:
Dote:
Paper:
~ Not Required
Affccted Porties
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F~ding Source:
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o , Other
A ttochnlcnts:
Agreemont
Sibil ttcd by:
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o None
Approprfation f.odc:
010'01121-530300.521-000
'~ Prfnted on recycled paper
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~;~:";A~th~u9h ,this clqreement is renewable .for one ,(1)
,,:':.: ' ,increase' can be up to 4 .,25' . The Latent services
. ',to, the amount' of PElrsonal services, that are
.:" needs., 'If future' proposed contracts exceed the terms
;', ',"will ,be brought before the Commission for approval.
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balance of $343,410.00 as of October 31",1994.
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AGREEMENT
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COMES NOW, the ,CITY OF CLEARWATER, FLORIDA, a municipal
corporation (hereinafter IICITY") and EVERETT S. RICE, as Sheriff
of Pinellas County, Florida (hereinafter tI SHERIFF II ) this 5th
day of' APril , 1994 and ag~ee as follo~s:
WHEREAS, the CITY desires to contract with the SHERIFF for
assistance in examining latent fingerprints derived from crime
scenes within the CITY and from suspects and victims of crimes
occurring within the municipal limits of the CITY, and;
WHEREAS, the CITY desires to contract with the SHERIFF for
crime scene services and evidence and property storage for' the
CITY, OF CLEARWA~ER Poli7e Department, and;
WHEREAS, the SHERIFF has available personnel to perform
such services for the CITY; and
WHEREAS both the Cl~Y and the SHERIFF believe the proviSion I
of such services as,herelriafter provided is in the best interest
of the safety and welfare of the citizens of the' CITY, and of
Pinellas County and that such will' facilitate the investigation
of criminal activity and the apprehension of persons engaging. in
such activity; ,
" ,
NOW, THEREFORE, in consideration of the mutual covenants
and promises set forth below, the parties hereto agree as fol-
lows:
I. The SHERIFF shall provi=ie to the 'CITY out:.< full-time
latent print examiner (hereinafter "Examiner"). Addi tionally,
the SHERIFF shall provide to the CITY a' second part-time latent
print examiner who shall. devote at least twenty-five percent
(25%) of his/her time to the examination of latent 'fingerprints
,for the CITY. Such person(s) shall be appropriately trained and
qualified to examine latent fingerprints and to identify same.
A. Said Examiners shall be members of the Plnellas County
Sheriff's Office and shall be subject to the direction and all
rules and regulations of the SHERIFF.
.
B. Said Examiners shall be on,duty to perform fingerprint
examination eight (8) hours ,per day, five (5) days, per week and
'shall as a part of their duties:
1.
Examine fingerprints
nate fingerprints of
reason to have their
on an object.
provided by the CITY to 'elimi-
persons who have a legitimate
fingerprints in a premises or
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2. Evaluate ~he. quality of latent fingerprints provid-
ed by the CITY.
.'
3. Compare the latent fingerprints.of suspects provid-
ed by the CITY.,
4. Appropriately document those latent fingerprints
provided by the CITY which cannot be positively
identified.
5. Prepare and 'provide to the CITY reports on, all
latent fingerprint identifications pe~formed.
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6. 'Attend depositions, hearings. and trials and render
expert testimony in the area of fingerprint identi-
fication. '
"
, C. In.those instances where the CITY submits a complex or
lengthy latent identification request, the SHERIFF shall provide
additional available personnel to assist the Examiners. '
D. The Examiners shall be available to' assist SHERIFF' 5
personnel in the examination of latent fingerprints in times of
extreme need for such assistance.
E. The CITY shall provide one individual, to be designated
by the CITY, who shall act as a liaison with the Examiners pro-
vided for herein. ' Said liaison shall:
1. 'Be a member of the CITY Police Department.
2. Be responsible for the timely and appropriate deliv-
ery of latent fingerprints and certain items of
evidence to the SHERIFF.
, '
3. Be.cesponsible for the proper execution and deliv-
ery to the SHERIFF" of correctly executed latent
fingerprint request forms.
4. ,) Be responsible for the return to the CITY of com-
pleted latent fingerprint request forms showing the
results of such exa~ination or comparison.
5. Serve as the SHERIFF'S contact with the CITY in all
day to day matters relating to the examination of
latent fingerprints, pursuant to this Agreement.
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II. The CITY shall pay the SHERIFF the sum of FIFTY-EIGHT
THOUSAND ONE HUNDRED THIRTY-NINE DOLLARS and NINETY-EIGHT CENTS
($58,139.98)' annually' for the latent fingerprint services to be
rendered pursua~t to this Agreement.
III. In addition to the Examiners described above:
A. The SHERIFF will provide to the CITY, upon request by
the CITY, Crime, Scene Technicians to document, process and col-
lect evidence at crime, scenes wi thin the, CITY. Said services
shall include the photographing' or otherwise documenting said
crime scene as such may be appropriate, ,wi thin the scope and
capabilities of the SHERIFF. Any processing or testing, outside
SHERIFF'S capabilities shall be at the expense of the CITY.
B.' The SHERIFF will provide to the CITY, storage, release
and disposal for all evidence and property, except bicycles,
which may lawfully come into, the possession of the CITY Police
Department or which may be obtained as the result of crime scene
processing. This includes the packaging and tr~nsportation of
such items to and from a lab or other testing facility as deter-
mined by the CITY Police Department. 'The SHERIFF shall be re-
sponsible for obtaining routine items of property or evidence
from the CITY OF CLEARWATER Police Department and transporting
same to secure storage faci!! ties maintained by the SHERIFF.
However, where such items of' property or evidence are large,
voluminous, heavy or otherwise not ,compatible with transport by
ordinary courier, it shall be the responsibility of the CITY OF
CLEARWATER Police Department to transport such items to the
SHERIFF'S evidence and property storage facility.
c. The SHERIFF shall provide to the CITY Police Department
copies of, all crime scene reports generated by, SHERIFF's person-
nel pursuant to this Agreement.
D. The CITY shall pay to the SHERIFF the sum of $122.83
for each crime scene processed by the SHERIFF and shall guaran-
tee a minimum of 2,000 calls for service during the first year
of this Agreement. For all requests for servic'e in excess of
2,000. during the first year of the contract, the CITY shall pay
to the SHERIFF the sum of $122.83 for each crime scene processed
pursuant to this Agreement. However, in no case shall the SHER-
,IFF be paid less than TWO HUNDRED FORTY-FIVE THOUSAND' SIX HUN-
DRED SIXTY~SIX DOLLARS AND FOURTEEN CENTS ($245,666.14) for
crime scene technician and evidence storage services as p~ovided
in this Agreement. '
E. " Billing for requests for service in excess of 2,000
calls during the first year of the contract shall be invoiced
monthly at the rate of $122.83 per call, '
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F. The parties have the option to renew this Agreement for
a period of 2 additional years beyond the original contract
period. Should the parties mutually agree to renew this Agree-
ment for one or more years beyond the original contract period,
the SHERIFF may increase the cost for services no more than
4.25' for each of the two remaining years in the option period.
G. The parties agree that the term "eall for services II as
used herein shall be defined as an incident," event or offense
that requires a report or offense number made, recorded or taken
by a member, of the CITY OF CLEARWATER Police Department for
documentation purposes and which requires some action by a SHER-
IFF' 5 Crime Scene Technician. All services rendered under the
same case number shall be deemed one call for service. Such
offense numbers shall be used to, calculate calls for' service
with each offense'number which results in a request for services
being deemed a call for services. '
IV. The CI'rY agrees to pay to the SHERIFF on or before
March 15, 1994, the sum of THREE HUNDRED THREE THOUSAND EIGHT
'HUNDRED SIX DOLLARS AND ELEVEN CENTS ($303,806.11) which re-
flects the' minimum sum due for all services to be rendered dur-
ing the 'term of this Agreement.
, V. Ei therparty may cancel this Agreement upon providing
notice of such cancellation in writing thirty (30) days in ad-
vance of the date of can.cellation. In con.sideration for and
CITY'S knowledge of SHERIFF hiring and training additional staff
to manage the requirements of this Agreement, should CITY termi-
nate this Agreement prior to January 1, 1995 no funds will be
reimbursed by the SHERIFF to the CITY. If the SHERIFF termi-
nates the Agreement, the' SHERIF~ shall retain such sums from ,the
payment set forth above as reflect actual calls for service at
the rate provided herein and shall refund the remainder to the
CITY.
VI. This Agreement shall be for a period of'one year com-
mencing January 1, 1994 and concluding December 31, 1994.
VI I ~ :' SHERIFF agrees to use best efforts and necessary re-
sources available to SHERIFF to carry out the terms and condi-
tions of this Agreement. Both parties agree that they will
cooperate and work together to carry out the terms ,and condi-
tions of the Agreement. To'that end, the parties agree that the
following individuals shall be the cont~ct persons for the CITY
and SHERIFF respectively: '
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FOR THE CITY'
FOR THE SHERIFF
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Sid Klein, Chief of Police
644 Pierce Street
Clearwater~ FL 34616
(813) 462-6330 '
John F. Wolf, Major
P. o. Drawer 2500
Largo, 'FL 34649-2500
(813) 587-6386
, ,
'VIII. This Agreement constitutes the full and complete under-
standing of the parties and may be modified or amended only by a
document in w~iting signed by the CITY and the SHERIFF.'
DONE AND EXECUTED this
5th day of
April
JCj qA-l
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, ATTEST: I
CITY OF CLEARWATER, FLORIDA
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EliZ~~~Ula
Interim City Manager
Goudeau
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,Approved as to form and
correctness:
Countersigned:
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Rita Garvey
Mayor-Comrnissione
PINELLAS COUNTY SHERIFF'S'OFFICE
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Sheriff
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Interdcpartment
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,e L E 'A R W A T"E R
cO,rrespondenc,e ,Sheet " Ll
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FROM:
Sid 'Klein,' Chief of"P~lice
captain P. ' M~' cr.~rninal
Inv~~tigations ~ivision
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'COPIES:
File
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SUBJECT:
'DATE:
crime ,Scene Processing
November 10, 1'994
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. "'Theusag~ of the Pinellas County Sheriff's Offic~crime Scen.
, Unit has, been'rnoni"tored on,' a monthly basis. During, the first nine
rnonths'of the,cu~rent cqritract 1447 scenes werg processed..' A~ '
the,p~esent rate of usage ,the total, number' of ,scenes processed
will be. in the area of 1,930., It is anticipated that ,the actual"
number will be higher but riot ih excess of th'e 20'00 base number ~
',' " If;;fou': have an question 'pertai:ning to this issue please contact
me.
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Itom 1/
Meotlng Doto:
U.~.qL{
Change 'Order No.3
SUBJECT:
Clearwater Beach Recreation Center Renovation -
,
RECOMMENDATION/MOTION: Approve Change Order No., 3 to the Clearwater Beach
Recreation Center Renovation contract (94-14) to Oakhurst Construction
Company, Inc. increasing the contract amount by $8,300.00 for a new contract
total of $582,973.50
~ and that the appropriate officials be outhorlzed to execute same.
BACKGROUND: On May 31, 1994, the city Commission, awarded a contract 'to
Oakhurst Construction Co. for $601,716 and simultaneously approved Change
Order #1 to reduce the contract amount to $564,746.00. Subsequently, Change
Order No. 2 was approved administratively in the amount of $9,927.50 for a
variety of necessary changes increasing 'the contract total to $574,673.50.
The purpose of this Change Order No. 3 is to provide for additional roof
support to compensate for the unlevel structural, support columns; and to
provide for additional leveling of the concrete floor in the large meeting
room. The current floor slab in the new meeting room slopes frorn, a high point
in the center of the room 1.5 to 2 inches to the corners of the "room. This
variance. is very noticeable and needs to be corrected. Therefore, in order to
correct this situation, the Contractor will .level the entire'floor. This item
was not included in the original contract due to the fact that it was not
discovered until after construction ~egan. with a new configuration of the
rooms, it was impossible to determine if the original slab was poured level.
Also, the suppo~~ columns for the roof are out of plumb and have caused a
deflection in the new roof deck. Therefore, in order to correct this
situation, the Contractor is adding some additional roof supports to assist in
correcting the ~eflection of the roof.
The available balance in the Clearwater Beach Recreation Center Renovation
Project (3263) is sufficient to fund this Change Order.
Revlewod by: Originating Dep ,: 58,300.00 Commission Action:
10Wl
Legol N/A Parks & Re _ Approved
Budget 'Q; User Dept.: . _ Approved w/conditfons
Purchoslng CummC FY Donlod
Risk Mgmt. NfA Parks & Recr Continued to :
CIS N~ Funding Source:
ACM " "15 Advortlsed: x... Copt, Imp,
Ochor NIT\. Dato: _ Oporating Attachments:
.
Popor: Other Change Order No. 3
Submlttod by: Letter from Architect
_ Not rllqulrod
t..~ Affectod porties Appropriotlon Code:
_ Notlllod 315-93263-563500-57 000
'_ Not required None
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'OAkHURST CONSTRUCTJON,.'COMPANY;, INC.
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C i t y : 0 f, C -l e a rw at: e t'
'p~ O. Box 4748
Clearwntel'. 'Fla
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SUILOE~S,'. ,DEVEL,OP-ERS
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462-6528
Art Kader
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clearwater ,Beach Recreation Center
69 Bny ,Esplanade
Clearwater '~each. Fln'
pr~pos~l/Chnn~e 'Order
Gl~c 1~~i~8ted b~amB-needed to sf;~n$then'n~~ tr~see9
between steel trusses due to uneveness ofexi!lting
s tee 1 t.t" U G s e s . $ 1 . 500 , 00 '
,Level 'exist'ing 'cohcret.e slab in the 1llulti-purp'ose
'room-slab had a, crown in c~nter and ,slopes off to
"each side 1~1T and the bsck,2". $6,800..00
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TO~Ql A~~unt Of Pro~o~81/Chan8e Order
$8,300.00,
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7497.'13STH STREET NORTH
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SEMINOLE, Fl.OR!'OA:34646' 'I" ,.,' ,
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'Myers' Pliska
Architects' P.A. A.LA.
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Jay F. Myers
Alex 1'llsko, Jr.
November 3, 199/,
Art Kader
Parks '& Recreation Department
'City of 'Clearwater
10 S. Missouri Avenue
clearwtlte.r, 'Flori~a 34615
RE: Clearvater Beach Recreation Center
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Dear Art:
This letter'is r~garding the two items in Change order #3,
Item,/i1: ' ,the $1,500 is to purchase and install 20'0" ofl 3/4" X 14" .micro1am
beams and approximately 200' ~f 2 X 8. These will be used ,to straighten a saddle
effect caused by deflection of existing 2 ~ 8' s between the aKis tin'g steel
trusses. This will'also help adjust the differences in elevation of the exi~ting
'steel trusses, This' is not a structural pr,oblem, it is a visual problem., It' 'a
per50n looks 'at 'the new trussed roof with' tar paper on the roof carefully, '3 dip
or saddle can be seen between the locations of the existing steel trusses. The
additional beam bra~ing should help correct this effect.
Item f/2: The $6,800 is to install a floor leve'ling course over the ,existing
, concrete floor in the Multi-purpose Room. 'this floor is crowned in the center and
drops approKimatel~ 1 1/211 to 2~ at the perimetei. Prior to construction, thi~
area was dividt!d by concrete walls, therefore, this condition could not be
determined visually until no'" ~ 'The area that will be, treated is approximately,
3500 square feet. 'The mater:ial to be used is called Procrete. gypsum concrete
floor underlayment, it vU 1 vary in thickness from 1/811 to 211 and will average 111
thick. 'If this produ6t is not applied to the floor, there could be as much'as a
1. 1/2" gap under the folding door and the heights of the' extedor doors will have
to be' adjusted.
If yo~ hav~ any questio~s' regarding these items, please contact' me.
, s~CerelY'
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890 Drew Street ,ClcuJ'Wl1lor, F1~rtd:s '34615 'i81 J)41'J 1-0030 442.7200 I'll.'" 441-6914
, Ef) l'10~dr. Al'I:llutkr Corpora,tlnn Uccnsll, Number M COO081 J
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Cleanvater City Commission
Agenda Cover Memorandum
1&
Item II,
Heetlng Date: ____
ie, a1'1if
SUBJECT: Purchase of Three Generators
RECOMMENDATION/MOTION:
Award a contract to Cummins Southeastern Power Inc., Tampa, Florida, for the purchase of three
generators, at a total cost of $88,150.00 which is the lowest, most responsive and responsible bid
submitted in accordance with specification and Generator #1 is authorized lease/purchase through
Barnett Bank,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
. Bids were solicited and'received for the purchase of three generators. The General Service Director
and the Public Works Director recommend Cummins Southeastern Power Inc., Tampa, Florida, the low
bid, be awarded the contract for Bid No. 233-94.
.
Generator #1 (Portable 300 KW), at a cost of $31,890, is a replacement for generator 1346.76 which'
is a 1953 200 KW Caterpillar (Military Surplus)., This is the City's largest portable g'enerator. This're-
placement was approved by the City Commission during the 1994/95 budget meetings and is listed
as an approved CIP in the 1994/95 budget code 315-96517-564000-535-000. Fiscal Year 1994/95
budgetary impact for the lease-purchase is approximately $7,417.36 (Principal: $5,874; Interest:
$1,543.36).
Generator #2 (350 KW), at a cost of $34,300, is a replacement for the existing 150 KW generator
which is a GE (1960's vintage Military Surplus) located at the Police Department. This generator is no
longer capable of handling the load demand of the Police Department during an emergency and will be
used instead to hanqle the separated air conditioner load. Installation will, be done by City forces.
Funding for this purchase is budgeted in the Emergency Service Coordinator's preparedness fund code,
315-91115-564000-525-000 which has a balance of $146,731.77 available for this project as of
10/19/94.
Generator #3(50 KW), at a cost of $21,960, is a replacement for the existing 15 KW generator F.S.
#49. The present generator is only capable of handling the lighting at this station, The new generator
will handle the total load demand during an emergency. This is a turn-key operation. Funding for this
purchase is budgeted in the Emergency Service Coordinator's,preparedness fund code 315-91115-
564000-525-000 which has a balance of $146,731,77 available for this project as of 10/19/94.
$ 63,677.36
Current Fiscel Yr.
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
Reviewed by:
Legal N/A
Budget ~,
Purchasing l:?1J:J_
Risk Hgmt. N/A
CIS N/A
ACH /LJ
'Oth~ Fire DeplIrtment
"/I'm Fleet Maintenance
i\~mcr~cncv Services
Originating Dept:
publ ic \.Iorks
Costs: S 88,150
Total
User Dept:
Funding Source:
o Capi tal Imp.
o Operuting
o Oth!:r
Attachments:
Bid Tab & Summary Sheet
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Advertised:
Dote: 9/30/94
Paper:'Pinellos Co. Review
9/23/94 - Tampa Tribune
o Not Requl red
Affected Parties
Notified
o Hot Requi red
Appropriation Code:
315-96517'564000-535'000
315'91115-564000-525-000
315-91115.564000.525.000
o None
Submitted by:
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3bO ,KW GENERATOR.
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CITY OF CLEARWATER
PUBLIC WORKS
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EMERGENCY POWER GENERATOR
PART ~ GENERAL
~.o~ DESCRIPTION:
It is,the intent. of this specification to secur~ an emergency
generator system tnaC ~s been prototype tested, factory built,
production t~sted" site tested, of the latest commercial design,
together with all accessories necessary for a complete
installation on a City of Clearwater vehicle.
The equipment supplied shall meet the requirements of'the National
Electric Code' and all' applicable local codes and regulations. All
'equipment shall be new, of current production by a national firm
which,manufactures the generator and controls and assembles the
generator set as a matched unit so that there is one-source
responsibility for'.'warranty, parts, and service through a local
factory authorized 'distributor with factory-trained service
personnel, 24 hour service availability and a minimum of ten years
experience.
B. The diesel emergency electric generating system, shall include, but
not necessarily be limited'to the following:
A.
~. A diesel engine driven generator set to provide emergency
electrical poweF.
2. All required accessories to provide a complete, operable
system. 'lnstallation materials such' as pipe, wire, conduit
shall be provided and installed by the city.
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~.02 SYSTEM RESPONSIBILITY:
A. The responsibility for performance to this specification in its
entirety must ,be assumed solely by the supplier of the system. ,
The supplier of the system shall have a parts and aervice facility
which has been in operation for at least ten years in'order to
assure the owner, continuity of service.
B. Equipment as described herein is that, as,manufactu~ed by Kohler
Company of Sheboygan, Wisonsin, and all equipment furnished shall
be equal in every respect to that specified 'herein,' including
,quality, operation, and function. The equipment spacing,
electrical wiring, equipment mechanical, fuel and exhaust
components, have all been sized and designed around the Kohler
equipment. The supplier shall be responsible ,for any change in
vehicle work made necessary for the proper inst~llation and
operation of any equipment other than Kohler without additional
cost to the city.
1.03 SUBSTITUTIONS:
A. ,Any bidder wishing to use substitute equipment other than'the
specified shall submit detailed data'to the Public Works Director
for approval not less truul ten working days prior to the bid
opening date.
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1.04 SUBMITTAL:
A. Submittal ,shall include specification sheets showing all standard
and optional accessories to'be supplied, ,schematic wiring,
diagrams, dimension drawings, and interconnection diagrams,
identifying by terminal number each'required'interconnection
between the generator set and all other accessory devices included
in these specifications. I
1, 05 T~STING:'
A. To assure that the equipment has been designed and builc Co the
highest reliability and qualicy standards, themanufactur~r shall
be responsible for design prototype tests as described herein:
Components of the 'emergency system, such as the engine/generator
set and accessories shall not be 'subjected to prototype tests
since tbe test~ ,are potentially damaging. Rather, similar design
prototypes which will not be sold" shall be used for these'tests.
Prototype test programs shall include 'the requirements of NFPA~110
and the,fo~lowing: '
1. Maximum ,power' (kw) .
2. Maximum starting {kva} ~t 3S\'instantaneous voltage dip.
3. Alternator'temperature rise by embedded thermocouple and by
resistance method per NEMA MGI-22.40 and 16.40.
4. Governor speed regulation under steady-state and transient
conditions. ' '
5. Voltage regulation and generator transient response.
6. ' ~el consumption at 1/4, 1/2; 3/4, and full load.
7. Harmonic analysis, voltage waveform deviation, and telephone
influence factor.' ,
B.. Three-phase line-to-line short circui,t test.
9. Cooling air flow, '
10. Torsional analysis testing to verify that the gen~rator set
is free of harmful torsional stresses.
11. Endurance testing~
B. One-of-a-kind fabrication is not acceptable.
1.06 WARRANTY:
A. The emergency generator system shall be warranted by the
manufacturer for two years or 1500 hours, whichever occurs first,
from the date of the ,site ,s~art~up. '
"I
PART 2 PRODUCTS'
2.01 ENGINE GENERATOR SET:
.J
A. The standby generator set shall be rated continuous standby
(defined as continuous for the duration of any power. outage)
277/480, and 120/240 volts, 3 phase" 4 ~ire.
0,8 powerfactor, 300 k~. ~ 375 kva, at 200 feet altitude, 104
degrees Fahrenheit. The output voltage shall be selectable by a
voltage selector switch mounted on the generator. Vibration
isolators shall be provided between the engine-generator and
welded steel base, or between the base and the floor.
-B. Final Production Tests: ,Each generator set shall be tested under
varying loads 'with guards and exhaust system in place. Tests
shall include:
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1. Single-step load pickup.
2. Transient and steady. state governing.
3. Safety shutdown device testing. -
4. Voltage regulation. '
S. Rated power.
6. Maximum power.
C. The generator manufacturer shall provide ,a certified test record
of full load testing at 0.8 PF prior to shipment.
D. Production tests shall comply with NFPA 110, tested at 0.8 PF.
2.02 ENGINE:
A. The 552 cubic inch displacement engine shall deliver a minimum of
'474 HP at a governed speed of 1800 RPM. The engine shall he
equipped with the following:
Engine driven, primary and secondary fuel filters and a
electric fuel shut-off valve. ,
Isochronous governor capable of 0.2St steady state frequency
regulation. ' .
24 volt'positive engagement solenoid shift-starting motor.
65 ,ampere minimum automatic battery charging alternator with
solid-state voltage regulation.
Positive displacement, full pressure lubrication oil pump,
cartridge oil filters, lube oil cooler; dipstick, and oil
drain.
Dry-type replaceable air cleaner elements.
Engine requiring glow plugs will not be acceptable.
B. The naturally aspirated or turbocharged engine shall be fueled
with No. '2 diesel, have 6 cylinders and be liquid cooled. A lUlit-
mounted radiator, blower fan, water pump, and thermostat shall
properly cool the engine with up to ~.5 inches H20 external static
pressure on the cooling system. ,
Engine shall be capable of NFPA 110, 5-13.2.6; "pick up 100
percent of namep~ate KW rating on one step......
'- 1.
2.
3.
4.
5.
6.
NOTE:
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2.03 GEN1;:RATOR:
A. The alternator shall he salient-pole, reconnectable lead, aelf-
ventil~ted of drip-prOOf construction with amortisseur rotor
windings and skewed for smooth voltage waveform. The insulation
material shall meet the NEMA standard (MGI-22.40 and 16.40) for
Class H and be vac1,1um impregnated with epoxy varnish to be 'fungus
resistant per MIL I-24092. Temperature rise of the rotor and
stator shall be limited to NEMA Class F. The excitation system
shall be of brushless construction controlled by a solid-state
voltage regulator with adjustable Volts-per-Hertz operation
capable of maintaining voltage within + or - O.DSt at any 'constant
load from 0 to -loot of rating. The regulator must be seared from
the environment and isolated from the load to prevent tracking
when connected toSCR loads.
B. On application of any load up to the rated load, the instantaneous
voltage dip shall not exceed 25t and shall recover to + or - 0.5t
of rated voltage within one second.
c. The generator shall be capable of sustaining at least 250t of
rated current for at least, 10 seconds under a 3 phase symmetrical
short by inherent design or by the addition of an optional current
boost system. '
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D. The ,generator shall be capable of delivering 980 MVA, with a
maximum instantaneous voltage dip of 35\ when motor loads are
started.
"
E. A resettable line current sensing circuit breaker with inverse
time versus current response shall be furnished and shall not
automatically reset preventing restoration of voltage if ,
maintenance is being performed. This breaker shall protect,the
generator from damage due ,to its own high current capability and
shall not trip within the 10 seconds specified above to allow
selective tripping of down-stream fuses or circuit breakers under
,a fault condition. Field circuit breakers that do not sense
output current are' not acceptable; generators with non line
sensing'field breakers shall be protected with two output line
'circuit breakers sized to protect both output' voltages. "
F. The generator, having a single maintenance free bearing, shall be
directly connected to the flywheel housing with a semiflexible
coupling between the rotor and the flywheel.
2.04 CONTROLLER:
, 'r.
A.
Set-mounted controller capable of facing right, left, or rear
shall be vibration isolated on the generator enclosure. The
microprocessor control board shall be moisture proof and capable
of operation from -40C ,to e5e. Relays will only be acceptable in
high current circuits.
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B. Circuitry shall be of plug-in design for quick replacement.
Controller shall be equipped to accept a plug-in device capable of
allowing maintenance personnel to test controller performance
,without operating the engine. The controller shall include:
1.
Fused DC circuits.
Complete two-wire start/stop control which shall operate on
closure of a remote contact.
Speed sensing and a second independent starter motor
disengagement system shall protect against the starter
engaging with a moving flywheel. Battery charging
.alternacor voltage will not be acceptable for this purpose.
The.startirig system shall ,be designed for restarting in the
event of a false engine start, by permitting the engine to
completely stop and then reengage the starter.
Cranking cycler witb 15-second ON and OFF cranking periods.
Overcrank protection designed to open the cranking circuit
after 75 seconds if the engi.ne fails to start,. '
Circuitry to shut down the engine when signal for high
coolant temperature, low oil pressure, overspeed, or low
coolant level are received.
Engine cool down timer factory set at five minutes to permit
unloaded running of the standby set after transfer of the
load to normal. ' '.
Three-position (Automatic - OFF - TEST) selector switch. ,In
the tent positio~, the engine shall start and run regardless
of the position of the remote starting contacts. In the
automatic position, the engine shall start when 'contacts in
the remote control circuit close and stop five minutes after
those contacts open. In the off position, the engine shall
not start even though the remote start contacts close. ,This
position shall also provide for immediate shutdown in the
case of an emergency. Reset of any fault lamp shall also be
accomplished by putting the switch to the off position.
Indicating lights to signal:
· Not-in-auto (flashing red)
· Overcrank (red)
2.
3.
4.
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'It Ernergen',:y stop (red)
'It High engine temperature/low coolant level (red)
.. O\rerspeep. ,'(red) , , '
.. Air damper (red)
.. Batter}~ charger malfunction (red),
.. Low battery voltage (red)
'It ,Low Fuel (red)
.. System ready (green)
.. Pre-alarm high engine temp. (yellow)'
.. Pre-alarm low oil ,pressure (yellow)
.. Low coolant temp. '(red)'
... Auxiliary safety shutdown (Labeled "Low Fuel II )
, ,
Required to meet NFPA-99 and NFPA-110 Levell .Regulations.
11, Test button for indicating lights.
,12. A2arm horn with silencer switch per NFPA-ll0.
13. Terminals shall be provided for each signal in 10 above for
connection to'remote monitoring devices..
C. INSTRUMENT PANEL: A set mounted instrument panel shall includ~:
, ,
1. Dual =ange'voltmeter, 3 1/2 inch, + or'. 2~ accuracy.
2. Dual range ammeter, 3 1/2 inch, + or- 2t,accuracy. '
'3. Voltmeter-ammeter phase selector switch.
4. Lights to indicated high or low meter scale.
S. Direct reading pointer-type frequency meter, 3 1/2 inch, +
or - 5\.accuracy, 45 to 65 HZ scale.
6. Panel illuminating lights.
7. Battery charging meter~
8. Coolant temperature gauge.
9.. oil Pressure gauge.
10. ,Running time meter.
11. Yoltage adjust rheostat (+ or - 5t range) .
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2.05 ACCESSORIES:
A. The following accessories shall be provided:
1.
Overvoltage protection will shut down the unit after one
, second of 15\ or more overvoltage.
,Battery rack, battery cables, (2)12-volt batteries capable
of delivering the minimum cold-cranking amps required at
zero degrees ,Fahrenheit per SAE Standard J-537.
Gasproof, seamless, stainless steel, flexible exhaust
connector ending in pipe thread.
Flexible fuel lines rated 300 degrees F and 100 PSI ending
in pipe tm:ead.
Engine exhaust silencer, coated to be temperature and rust
'reSistant, rated for critical applications. Exhaust noise
shall be limited to 85' dba as measured at 10 feet in a free-
field envi:l:onment. '.
240 VAC, 2500 watt block heater with 30 ft, power cable
thermostatically controlled to maintain engine coolant at 90
degrees to meet the start-up requirement of NFPA-99 or NFPA-
110 Regulation.
Steel weather-protective enclosure with removable or hinged
side panels ,to allow inspection and maintenance. The ,
enclosure ahall be coated with ASA gray primer and two coats
of high-gloss, weather-proof, sag resistant vinylac in the
manufacturer's standard color through 'an electrical bonding
process. The specified'exhaust silencer shall be vibra-
mounted on the roof of the enclosure.
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2.10 ON-VEHICLE TESTS
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Initial Start-up, system Checkout and Test:
A. The complete installation'shall be initially started and checked,
out for operat~onal compliance by a factory-trained representative
of ,the manufacturer of the generator set. " ' , " ,
,The engine 'lubricating oil as recommended by the manufacturert,
shall be ,provided by the ~upplier of the,ge~erating system. '
B. , " Upon completion of the initi~i start-up and system checkoutt the
system supplier shall perform a field testt with the City notified
in'advancet to demonstrate'full specified power, stability,
voltage and frequency, The generator aet shall be tested fora
period of two'h?urs using a portable dry resistive load bank which
shall be capable of assuming its full rated lGir'load when applied
in one step. ' , '
Technical representatives from the system manufacturer shall be,
present during the field test to verify operational compliance.
Records shall be maintained throughout the testing periods on
coolant temperature, lubricating oil pressure, ambient air ,
temperaturet vo~taget current frequencYt. and kilowatts. This data
shall be, recorded at fifteen minute intervals throughout the "
tests. There sball be a thirty minute unloaded run at, the
conclusion of each test to allow the engine to cool before
shutdown.' Three copies of the field test data shall be furnished
to the'City. The supplier shall make all necessary connections to
facilitate the field tests. The City will furnish fuel necessary
for the field tests.
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'3.03
INSTRUCTIONS AND "DRAWINGS:
A. Complete instruction data consisting of operation and maintenance
manualst parts' books, dimensional drawings, separate uriit wiring
diagrams and schematics, and interconnection wiring diagrams shall
be provided. "
A.
3.04 PARTS AND OPERATION INFORMATION:
,
Two copies of complete parts and operation informacion shall be
supplied prior to the final acceptan~e test. Material must, be in
booklet form and 'shall include all major components supplied under
"this section.
,owner orientation: ,A representative of the supplier shall meet
with a representative of the owner at the time of the final
acceptance tests and shall review the operation and parts hookt
correct starting and cont;rol methods" and recommend preventative
maintenance proc~dures.
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350 KW GENERAT~R,
CITY OF CLEARWATER'
PUBLIC WORKS
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EMERGENCY POWER GENERATOR
PART 1 GENERAL
1.01 OESCRIPTION~
It is the intent of this specification to secure ~ emergency
generator,system that has been prototype tested, factory built,
production tested, site tested, of the latest commercial design,
together with all 'accessories necessary for a complete '
'installation in a city of Clearwater facility. , "
The equipment supplied 'shall meet the requirements of the National,
Electric Code' and all applicable local codes and regulations. All
,equipmentshal~ be new, of current production by a national firm
Which manufactures the generator a~nd controls and assembles the
generator set as a matched unit so that there is one-source .
responsibility for warranty, parts, and service through a local
factory authorized distributor with factory-trained service
personnel, 24 hour service availability and a minimum of ten years
experience. .
B~ The diesel emergency.ele~tric generating system shall include, but
not necessarily be limited to the following: '
A.
A.
'1. A diesel engine driven generator set to provide emergency
electrical power. .
2. All required accessories to provide a complete, operable'
system. Installation materials such as pipe, wire, conduit
shall be provided and installed by the City.
L 02 SYSTEM :RESPONSIBILITY:
B.
,The responsibility for performance'to this specification in its
entirety must be assumed solely by the supplier of che system.
The supplier of the system shall, have a parts and service facility
which has been in operation for at least ten years in order to
assure the owner continuity of service.
I . "
01 . f I
Equipment as described shall be equal in every~respect to that
specified herein, inclUding quality, operation, 'ana function. The
equipment 'spacing, electrical wiring, equipment mechanical, fuel
and exhaust components, have all been sized and des1gned around
the Kohler equipment. The supplier shall be responsible for any
change in vehicle work made necessary for the proper installation'
and operation of any equipment other than Kohler without
additional cost to, the City. '
, ,
1.0~ SUBSTITUTIONS:
A. Any bidder wishing to use substitute equipment other than the
,specified shall submit detailed data to the Public Works Oirector
for approval not less than ten working days prior to the bid
opening date.
,
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1.04 SUBMITTAL:
A. Submittal shall include specification sheets showing all standard
and optional accessories to"'be supplied, 'schematic wiring:
diagrams, dimension drawings"and interconnection diagramn
, identifying by terminal, number each required interconnection
between the generator set and all other accessory devices included
in these specifications.' I'
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1.05 TESTING:
To aSDure that the equipment nas 'been designed and built to the
highest reliability and quality standards, the manufacturer shall
be responsible for design prototype tests as described herein:
Components of the emergency system, such as the 'engine/generator
set and accessories shall not be subjected to prototype tests
since the tests are potentially'damaging. 'Rather, similar design
prototypes which will not be sold, shall be used for ',these tests.
prototype test programs shall include the requirements of NFPA-110
and the following:
1. Maximum power (kw).
2. Maximum starting Ckva} at 3St instantaneous voltage dip.
3. A1ternator, temperature rise by embedded thermocouple' and by
resistance method per NEMA,MGI-22.40 and 16.40.
4. Governor speed regulation under steady-state and transient
conditions.
5. ' Voltage regulation and generato~ transient response.
6. Fuel consumption at 1/4, 1/2, 3/4, and full- load.
7.: Harmonic analysis, voltage .....aveform deviation, and telephone
influence ,factor.
8. Three-phase line-to-line short circuit test.
9. Cooling air flow,
10. Torsional analysis testing to verify that the generator set
is free of harmful torsional stresses.
11. Endurance testing. .
B. One-cf-a-kind fabrication is not acceptable.
A.
.:~'.1 I
- 1'. 06 WARRANTY :
A. The emergency generator system shall be' warranted by the "
manufacturer for two years or 1500 hours, whichever occurs first,
from the date of the site start-up. I
PART 2 PRODUCTS
2.01 ENGINE GENERATOR SET:
A.
The standby generator set shall be rated continuous standby
(defined aa continuous for the duration of any power outage)
277/480 and 120/208 volts, 3 p,hase~ 4 wire (neutral ccnd.).
O. B powerfac:tor, (80\ unity) 350 kw. - 438 kva, at 2'00 feet
altitude, 104 degrees Fahrenheit. The output voltage shall be
,selectable by a voltage selector switch mounted on the generator.
.Vibration isolators shall be'provided between the engine-generator
and welded steel base or between the base and tbe floor.
'J
B. Final Production Tests: Each generator set shall be tested under
varying loads with guards and exhaust system in place. Teats
ahall include:
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5.
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Single-step load pickup.
Transient and steady-state governing.
Safety shutdown device testing.
Voltage regulation.
Rated power.
Haximum power.
"I',
c. The generator manufacturer shall provide ,a certified test record
of full load testing at O.S PF prior to shipment.
D, Production tests shall comply with NFPA 110, tested at O.S PF.
,2.02 ENGINE:
A. The engine shall deliver a minimum' of 560 HP at a governed speed
of lBoa'RPM.' The engine shall be equipped with the following:
Engine driven, primary and secondary fuel filters and a
electric fuel shut-off valve.
Isochronous governor capable of 0.25% steady state frequency
regulation. '
24 volt positive ,engagement'solenoid Shift-starting motor.
65 ampere minimum automatic battery charging alternator with
solid-state voltage regulation.
Positive displacement, full pressure lubrication oil pump,
cartridge oil filters, lube oil cooler, dipstick, and'oil
drain. '
Dry-type replaceable air cleaner elements.
Engine requiring glow plugs will not be acceptable.
B,The naturally aspirated or turbocharged'engine shall be fueled
with No. 2 diesel and be liquid cooled. A unit-mounted radiator,
blower fan, Water pwnp,and' thermostat shall properly cool the,
engine with up to O~5 inches H20 external static pressure on the
cooling system.
Engine shall be capable of NFPA J.la,,5~J.3.2.6; "pick up 100
percent' of nameplate KW rating on one step..'. 11 .
1.
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2.
3.
4.
S.
6.
NOTE:
2.03 GENERATOR:
A,' The alternator shall be salient-pole, reconnectable lead, self-
ventilated of drip-proof construction with amortisseur rotor
windings and skewed for smooth voltage waveform. The, insulation
'material shall meet the NEMA standard (MGI-22.40'and 16.40) for
Class 'H and be vacuum impregnated with epoxy varnish to be fungus
resistant per MIL I-24092. Temperature rise of the rotor and
stator shall be limited to NEMA Class F. The excitation system
shall be of brushless construction ,controlled by a solid-state
voltage regulator with adjustable Volts-per-Hertz operation
capable of maintaining voltage within + or - 0.05t at any constant
load from 0 to '~OO% of rating. The regulator must be sealed from
the environment and isolated from the load to prevent tracking
when connected to SCR loads.
B. On application of any load up to the rated load, the instantaneous
voltage dip shall not exceed 2St and shall recove~ to + or - O.St
of rated voltage within one second.
C. The generator shall be capable of sustaining at least 250\ ,of
rated current for at least 10 seconds under a 3 phase symmetrical
short by 'inherent ~esign or by the addition of an optional current
boost system.
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The generator shall be capable of delivering 1.15'MV~ (1150 KV~),
with a maximum instantaneous voltage dip of 35\, when motor loads
are started,
A resettable line current sensing circuit breaker with inverse
time versus current response shall be furnished and shall not
automatically reset preventing restoration of voltage if
maintenance is being performed. This breaker shall protect the
generator from damage due to its o~n high current capability and
shall not ,trip within the 10 seconds specified above to allow
selective tripping of down-stream fuses or circuit breakers under
a fault condition. Field cir.cuit breakers that do'not sense '
output current are not acceptable; generators with non line
sensing field breakers shall be protected with two output line
circuit breakers sized to protect both output voltages.
F. The generator, having a single maintenance free bearing, shall be
directly connected to the flywheel housing with a semiflexible
coupling between the rotor and the flywheel.
E.
, I
2.04 CONTROLLER:
A. ' Set-mounted controller capable of facing right, left, or rear
shall be vibration isolated on the generator enclosure. The
microprocessor control board shall be moisture proof and capable
of operation from -40C to SSC. Relays will only be acceptable in
high current circuits~
B. circuitry shall be of plug-in design for quick replacement.
Controller shall be equipped to accept a plug-in device capable of
allowing maintenance personnel to test controller performance
without operating the engine. The controller shall include:
1. Fused DC circuits.
2. Complete two-wire start/stop control which shall operate on
closure of a remote contact.
3. Speed sensing and a second independent starter motor
disengagement system shall protect against the starter
engaging with a moving flywheel. Battery charging ,
alternator voltage will not be acceptable for this purpose.
4. The starti~g system shall be designed for restarting in the
event of a false engine start, by pe~itting the engine to
completely stop and then reengage the starter.
5. Cranking cycler with 15-second'ON and OFF cranking periods.
6. Overcrank protection designed to open the cranking circuit
after 7S seconds if the engine fails to start.
7. circuitry to shut doWn the engine when signal for high
coolant temperature, low oil pressure, overspeed, or low
coolant' level are received.
8. Engine cool down timer factory set at five minutes to permit
unloaded running ,of the standby set after transfer of the
load to normal.
9. Three-position (Automatic - OFF - TEST) selector switch. In
the test position, the engine shall start and run regardless
of the position of the remote starting contacts. In the
automatic position" the engine shall start when contacts in
the'remote control circuit close,and stop five minutes after
those contacts open. In the off position" the engine shall
not start even though the remote start contacts close, This
position shall also provide for immediate shutdown in the
caae of an emergency. Reset of any fault lamp shall also be
accomplished by putting the swit,ch to the off position'.
10. Indicating lights to signal:
'* Not-in-auto (flashing red)
· Overcrank (red)
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* Emergenoy stop, (red) ,
* High engine temperature/low coolant level (red)
* Overspeed (red) ,
· Air damper (red)
... ~attery charger malfunction (red)
,. Low battery'voltage (red)
., Low Fuel (red)
+ System ready (green)
* Pre-alarm high engine temp. (yellow)
* Pre-alarm low oil pressure (yellow)
... Low coolant temp. (red)
... Auxiliary safety shut~own (Labeled "Low Fuel")
Required to meet NFPA-99 and NFPA-~~O'Level 1 Regulations.
1~. Test button for indicating lights.
~2. Alarm horn with silencer switch per NFPA-~~O.
~3.' ~erminals shall be provided for each signal in 10 above for
connection to remote monitoring devices.
C. INSTRUMENT PANEL: 'A set mounted instrument panel shall include:
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2.
3.
4.
5. I
Dual range voltmeter, 3 ~/2 ~ncb, + or - 2% accuraCy.
Dual range ammeter, 3 ~/2 inoh, + 'or - 2% accuracy.
'Voltmeter-ammeter phase selector switch.
Lights to indicated high or low meter scale.
Direct reading pointer-type frequency meter, 3 1/2 inch, +
or - 5% accuracy, 45' to 65 HZ Beale.
Panel illuminating lights.
Battery charging meter.
Coolant temperature gauge.
Oil pressure gauge.
Running time meter.
Voltage adjust rheostat (+ or - 5\ range).'
6,
7,
8.
9.
~O.
~~.
2.05, ACCESSORIES:
A. The following accessories shall be provided:
~. OVervoltage,protection ~ill shut down the unit after one
second of ~5t or more overvoltage.
2. Battery rack, battery cables, (2)12-vQlt batteries capable
of delivering the minimum COld-cranking amps required at
zero degrees Fahrenheit per SAE Standard J-537.
3. Gasproof, seamless, stainless steel, flexible exhaust
connector ending in pipe thread. ,
4., Flexible fuel lines rated 300 degrees F and ~oo PSI ending
in pipe thread. '
S. ,Engine exhaust silencer, coated to be temperature and rust
resistant, rated for critical applications. Exhaust noise
shall be limited to 85 dba as measured'at ~O feet in a free-
field environment. .
6. 240 ~C, 2500 watt'block,heater with 30 ft. power cable
thermostatically'controlled to maintain engine coolant at 90
degrees to meet the start-up requirement of NFPA~99 or NFPA-
llO Regulation. ' , , ,
7. Steel we~ther-protective enclosure with removable or hiDged
side panels to all~w inspection and maintenance. T~e, '
enclosure shall be cqated with,ASA gray primer and two coats
of high-gloss, weather-proof. sag resistant vinylac in the
manufacturer's standard color through an electrical bonding
process,' The specified exhaust silenoer shall he vibra-
mounted on the roof of the enclosure.
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2.10 ON-VEHICLE TESTS
Initial Start-up, Sys~em Checkout and Test:
A. The complete installation shall be initially started and 'checked
out for operational compliance by a factory-trained representative
of the manufactu~er of the generator set.
The engine lubricating oil as recommended, by the manufacturer,
shall ,be provided by the supplier of the generating system. -
B., Upon completion of the initial start-up and system checkout. the,
system supplier shall perform a field test, with the City notified
in advance, to demonstrate full specified power, stability,
voltage'and frequency. The generator set shall be tested for a
period of two hours using a portable dry resistive load'bank whi'ch
shall be capable of assuming its full rated,KW,load when appli~d-
in-one step. ." "
Technical representatives from the system manufacturer shall be
present during the field test to verify operational ,compliance.
Records shall be maintained throughout the testing periods on
coolant temperature, lubricating oil pressure, ambient air
temperature, voltage', current frequency, ,and kilowatts. ,This data
shall be recorded at fifteen minute intervals throughout the
teats. There, shal~ be a thirty minute unloaded run at the .
conclusion of each test to allow the engine to cool before
shutdown. Three copies of the field test data shall be fUrnisned
, to the City. The supplier s~all ~e all necessary connections to
facilitate the field tests. The C~ty ~ill furnish fuel necessary
for, the field tests.
3.03 INSTRUCTIONS AND DRAWINGS:
A. Complete instruction data consisting of operation and maintenance,
manuals, parts books, dimensional drawings, separate unit wiring
diagrams and schematics, and interco~ection wiring diagrams shall
be provided.
3.04 PARTS ~ OPERATION INFORMATION:
A. Two copies of complete parts and operation information shall be
supplied prior to the final acceptance test. Material must be in
booklet form and shall include all major compone~ts supplied under
this section. - ,
Owner orientation: A representative of the'supplier shall meet
with a representative of the owner at the time of the final
acceptance tests and shall review the operation and'parts book,
correct' starting and control methods, and recommend preventative
'maintenance 'procedures.
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'50 KW GENERATOR
. ;
Requ~5t for bid for a new geneiator for station 49, 520 ~ky
Harbor Drive, Clearwater.
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Sp~cificationsof generator:
50 Kw standby rating
120/208 volt, 3 phase
Domestic diesel engine
HUffIer ins~alled'and exhaust pipe thro~gh wall
Day fuel tank with level switch anp fuel pump
Block heater
Radiator exhaust ducted through existing vall vent
Unit mounted on vibration absorbing mounts
Amperage and voltage meters
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Specifications of transfer switch
3 pole double throw wlth'mechanically held 'normal power
contacts
tow voltage and loss of any phase start trigger
200 amps 3 phase continuous rating
'Autom~tic start on power loss ~nd ,automatic stop on power.
restore., '
3 second start delay
No start delay ,for preheat
5 minute no load stop delay
Trickle ~harger for battery ,
Low 'oil pressure and h1.gh temperature shut down protection
14, day exercise clock '
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This bid request is fox: the ,follo\o1ing.
supply, the above 1 iste:d generator and' t:.rans,h:r swi l:ch ,
Remove the existing lSKw generato~, day fuel tank, and transport
unit to a storage lpcat(on, wit~in t~e'cit~ limits of Clearwater
Exlsting transfer switch will be removed by others at later date
Remove existing concrete block generator stand if necessary
Bullding new generator.stand if necessax:y
Hount generator on new mounts
Install new radiator exhaust, duct through existing vall vent
Hount' new trans fer s\/ itch a i: ne\.; ioca t i on on wa 11
,Complete all wiring betw~en generator and transfer,switch
, Install day fuel tank,
Complete all wiring ,to day fuel tank
All wiring to be installed in steel conduit and installed
according to ~he national electrical code.
All work to be done in a vorkmanlike manner
All necessary permits to be obtained by equipment installer
All work to be done within a ,10 day'period
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Request for bid for a load control system for ~tatlon 49,. 520 Sky
Harbor Drive, Clearwater.
,purpose of load control system:
This system will limit the maximum Kw demand on the generator
to' 40 KV, 80\ of it's maximum output. It will also 'reduce
,the maximum demandiwhIle connected to lIne power. The system
~ill control demand by turning off one or more of the A!C
, n 1 ts , " '
Desc iption 'of load control system operation '
, , current transducer will constantly monitor the load side ~f
~he automatic transfer,switch. The load sequencer receives a
signal from'the current transducer. The load sequencer will
control the t",o r oaf mounted air cond it lonersl heatIng 'un1 ts
on the station and the two loof mounted air conditioners! '
heating units on the tra{ning clas~room next door to the
station. When the field adjustable sequencer setpoints for
A/C-1, A/C-2, A/C-3 and A/C-4 are exceeded t~e respectiv~
unit ",ill be stopped. When the lower field adjustable
sequencer setpoints are reached on a'drop in current'draw the
last Ale unit turned off ~illbe turned back on. Each Ale
unit vill be equipped vitha time delay to protect the
comp~essor from short cycling.' Whenever the generator starts
and is loaded, the Ale units vill be stopped for 5 minutes
and then returned to notmal op~ration; .
Sequence of load shedding.
The first Ale unit to be turned off is the yest Ale
unit-Classroom
'The second Ale unit to be turned off is"the east Ale
.un it-Classroom
'The third Ale unit to be turned off is the station dorm unit
The forth A!e unit to be turned off is the Dining ~oom unit'
,Specifications,of load control system:
I '~lectronic load sed~enc~r
'1 Current transducer, (only one phase is monitored)
1 Power supply with surge protection
1 Electrical enclosure
1 Relay
3 ~lme ,delriy relays
Hisc~ Installati~n materials
Ins~allation labor and commissioning
Power on and syst~m operation indicator,'llghts
.All high voltage wiring to be in metal conduit
All lov voltage wiring below the ceiling or above the roof to
be enclosed in metal conduit. '
Bid price to, inciude all permits, materlal~ and labo~, to install
,a'system that ~orks,to the satisfaction of the c16arwater Fire
Department and the Clearwater building 'maintenance department.
Entire sys~em to be installed in a five day periOd.' "
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Request for 'bid, fl)r electt ica~ vor~. fin: etation ~9, 520, Sky',
'H~rbor,Drlve, Cl~arva~er. "
'::: ,> Purpose of electr leal' work: ' ;
"'" '. The e'xlsting ,electrical 5yst~m' has only a small port~on the,
the stat ion c lcct1: ieal load connected to, the genera tor
tranifer switch. ,This Is due to th~ smail size of th~, ,
existing generator" (15Kw),' In order for all, of the station
"to be connected to the new generator of 50 Kv' capacity the
following electrical work is needed.
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:,' ~ Hatt!:I: ial r'equited:" .
: ,.,' ,', .225, amp 3' phase' dlsconnec't
I.' ' ,100 ~mp 3phas~ breaker
, ' 6 inch by 6, inch by, 36 1 nch gut ter
H~tal, cionduit " ' ,
,'wiring'sized' to' load as per' national electrical ,code
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;-": ,Deser iptlon of' electr ieal work:
lristall'225 amp 3 'phase main discorinect~.
~ti~ metal conduit 'and wirlng'to carry station load from main
, disconnect to "ne'W trans fer sv 1 tch. ,
,Run m~tal conduit and wlr~ng to existing Main breaker from
}' the transfer swi tch. ' '"
R~move exl~ting trah5fer switch and directly conriect existing
,,X panel from,' new 100 amp 3 phase breaker in main panel
Ail ,work to-be done in such ~ manner 50 that power to the
station is interrupted as lIttle as possible and.onlybetween
. ,the h"urs of 9: 30 am and 5: 00 'p~. . ,
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'Bid ~rice to include all perrnit~, materials and labor to in5t~ll
~ s~stem that works to the satisfaction of the Clearwater Fire
Departm~nt and the Clea~water building ,~aint~nance depaitment.
',Entire system t6 be installed in a five day period.
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'" 'RegueBt for bid for tvo
i~'!,520SkY 'H~rb~r'Dr~ve,
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'~\;':'J',Mater lals supplied: I
, Two 3 foot'by 6 81~ ventilated doors \11th screens. '(Bldde'r'to:
".:. I' confirm 'size) : DoOts shall provide adequate ventilation for
c,," II the. 50 Kw, generator that \rIl11 be dra~lng cooling a~r, t~ro'ugh
,>', ,these doors.
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new generator
Clearwater
room ,doors
for
station'
49,
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,'Qescrlptlon of ,work
Remove. existing (foors
Install~new doors 1n existing
.. installed by bidder,
pal~t ,door,to rnatch,s~ation'
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.El~ 'price,to include, ail permits, materi~15 and
~~~~ors to.the satisfaction;of.the C1ear\later iire
,th,e ,.'Clearwater bu iId Ing ma intenance department,
"'preformed' ina"fl,ve' day period.~ " ,
labor to in~tall
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Department and
All work, to be
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Item II
SUBJECT: JOINT PROJECT
BY ROADWAY CON~RACTOR -
CREEK
RECOMMENDATION/MOTION: Approve Joint Project Agreement between the city of
Clearwater and pinellas County, for utility Relocation by Pinellas County
contractor for the Alligator creek Channel "A" Detention Area at Logan street,
00 and that the appropriate officials be authorized to execute same.
BACKGROUND: Pinellas County has purchased property and prepared ,plans for a
regional stormwater detention and treatment pond on Alligator Creek at the
northeast corner of Sunshine Drive and Logan street. The city has an existing
, 18" sanitary sewer interceptor within the limits of the proposed pond excavation
which must be relocated. city engineering staff have worked with the County and
its consultant to coordinate the design of' the replacement sanitary line.
Pine11asCounty will receive bids for the construction of the pond and relocation
of the sanitary main and will make award based on the lowest combined 'total.
Water and natural gas relocation work necessitated by this project is expected
to be minimal and will be accomplished by city personnel.
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The proposed agreement is the standard form usedjfor all recent Joint Project
Agreements with Pinel1as County with the exceptioniparagraph 15 granting the city
4.5 acre-feet of stormwater storage in their retention pond. This is being done
in consideration for the City I S relocation of the sanitary main and that a
portion of the pond will be placed in an existing city drainage easement. This
retention allowance will enable the City to reclaim for alternate usage the area
currently being used for stormwater detention at the east end of the Solid Waste
Complex.
The county intends to advertise for bids in January, 1995. Construction is
expected to begin in March of 1995 and 'County staff anticipates contract time to
be 9 months. The city will be advised of the actual contract bid costs and given
the opportunity to reject them if they are excessive. Th'is is extremely unlikely
in that the cost savings to be enjoyed by the City of Clearwater in this
arrangement are so great (restoration, traffic control, surveying, construction
management) that the likelihood of the prices being unacceptable, or that we
could not work this matter out with the county is quite small. We believe this
agreement to be in the best interest of the city.
continued:
I Reviewed by:
!LC9I1l ~
I Budget ;.d.,)
Pur~haslng '--N/A
Risk Hgmt. It/A
DIS
ACH
N/A
UU>'
I
I Originating 0;,;- Costs: ' $155.295.00 commission Action
I Engineering d"L (Current 1''0 Approved
I User Dept. . Funding Source: Approved
[ publ I c \.larks w/condltlons _____
Capt. Iflll. X
Denied
I Advertised: Operating
Cont'd to
Date: othcr
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I Other N/A
II SUlxnltted.~
C I t.y #=~ .....,
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PDpcr:
Not required X
Affected parties
notified
!tot required
Appropriation Code(s)
315-96634-563800-535-000
Attachments:
Joint Projcct Agreement
Engineer's Estimated Utilities
Relocation Cost \.Iorksheet
l"tl.. 011"
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This agreement
coordina17~on,of
The amounts included on this agenda, item are the engineer's estimate ,and exact
,0 :costswillbe determined by the contractors .bid.
will provide
construction
further cost
'activities by
savings'
a single
to Clearwater
contractor.
through
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"Paq~ ,2 oontinued:
.' Agenda Item
'",ae,: 'Joint' projec:t
ao~4way contractor'
Aqreement with Pinellas
A~ligator Creek'Channel
county,for utility :Inst~llation,bY
"A" Detention Area at Loqa~,st27~et.
The: available,' balance in the
'\~ ,,'capital 'improvement proj~ct
Sanitary (Sewer) utility
is sufficient ~o provide 'funds
Relocation Accommodation
,for this agreemEmt.
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JOINT PROJEC'!' AGREEMENT
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Fon
U'l'ILI'1'Y IllS~'ALLJ\'J'ION' DY nOADW~Y COWrRl\CTOR
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PROJECT NAME: J\I.T.TG1\.TOR CREEK cnANNEL tr A'" OWfrmTION AI~ID\ AT
LOGAN STREB'I'
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,PROJECT PIO NO: 1171
CONTRACT NO. 2266
t,
This, AGREEMENT 1 made and entered into on the
day'
of
1,19
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by and between PINELLAS,COUNTY, a po~itical
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subdivision of the State of Florida, hereinafter called COUNTY, and City of
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Clea~water; a corporation of the ~tate of Florida, hereinafter called ,CITY"
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the PROJECT, which shall call for the a~justment, relocation, and/or
,WITNESSE'rH :
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'WHER~AS, the COUNTY,intends to CO~9tr~ct improvements to Alligator'
Creek Channel IIA" Detention Area at Logan Street hereinafter referred to as
, , l
,installation of the CITY's utility facilities along" over and/or under the
PROJECT, and,
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WHER'~AS ,
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the above described utility activities are to hereinaft~r be
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deBign~ted'aB "utility workll, and
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MIEREAS, the,COUNTYis plana for the PROJECT have been reyiewed by the
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'CITY and the CITY' has had an opportunity for input into said plans, and,
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Revised 11~12-93/TWM
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WHEREAS, the COUNTY' and the CITY have determined that it'would be to
the best 'interest of the general pUblic and to the economic advantage of both
parties to enter into this JOINT PROJECT AGREEMENT for the "utility work" and,
,(,
WHEREAS, the CITY has expressed its desire to assume all reasonable
and necessary costs' to be incurred for' this "utility work" and has requested
the COUNTY to include in said PROJECT certain plans and specifications to meet
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the CITY's needs, and"
,.
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NOW, rr'HEREFORE; the premises considered, and in consideration of
" .
the sum of One Dollar ($1..00) ~ach to the otl1e1;=' in hand paid', the receipt
,whereof is hereby acknowledged, and in .further'consider~tion of the
. '
mutual covenants hereinafter contained, it is agreed by the parties as
"
follows :'
, '
1.. The' CITY's '",utility work" within the limits of the PROJECT, is more
specifically described as: Relocation and adjustment of City of
Clearwate~sanitary ,sewer facilities,
: ~
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2. The CITY will prepare, at its. expenoe, the design of plans and
specifications' for all the CITY; s necessary "utility work~1 des,cribed
above and will furnish to 'the COUNTY no later tha~ June 6, 1994,
complete and reproducible plans on standard size sheets (24 II x 3,6"),
together with a complete set of specifications covering all
construction requirements for the "utility worku': These plans and
specification~ shall be complete in every detai'l and will in'clude a
, "Summary of Quantities" sheet and/or "Bill of Materials" identifying
the items of, work', with a ufinal estimate of cost, II required to
accomplish the lIutility work Ii ; said estimate to be satisfactory td,
the COUNTY, The plans and specificationn shaif be si'gned and sealed
by a Registered Professional Engineer.
3,. It will be the responsibility of the,CITY to coordinate ~he
development of the "utility wor~" plans with the' COUNTY's plans' for
the PROJECT. The COUNTY, upon request by the CITY, will furnish all
available roadway in'formation required by the', CITY for. the
coordination and development of the lIutility workll plans, "and the'
COUNTY ahall, coopeql te fully with' the CITY to this end.
4. The CITY shall obtain all ,necesriarypermits for coristruction of the
uti?-ity work,' including the pinellas County's "Rigl}t-of -way'
utilization,permit",' and pravide a copy of the same to,the COUNTY so
as not to affect the construction of the PROJECT.
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PWE'rWM,30/26
2 of 6
Revised 1.1-12-93/TWM
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5. The COUNTY. does not warrant the accuracy of ,the COUNTY's survey
information. The CITY will be responsible for reviewing the COUNTY's
survey information and will be responsible for any changes to the
CITY's plans made necessary by errors and omissions in the COUNTyls
survey information.
6. All survey fo,r construction of the "utility work" will be furnished
by,the COUNTY under the direction of the COuNTY's ENGINEER.
7. The coordination of the CITY's "utility work" with that of the
roadway contractor and other utilities and/or their contractors will
be the respqnsibility of the COUNTY. The CITY shall, cooperate fully
in this mat.ter to ensure that ariydelays' in the construction of any
phase of t~e PROJECT" occurring as the result of unforeseen
circumstances involving the, CITY~ s "utility work", shall be 'remedied
immediately with the full force and power available to the CITY.,
8. All, of the work, pursuant to 'this JOINT PROJECT, is to 'be done in
substantial accordance with the plans and spec'ifications of'the CITY
(if any) which plans and specifications are" by reference hereto,
made'a part hereof, All information required,for field changes,
change orders or Supplem~ntal AgreementIJ pertaining to the CITY's '
,"utili.ty worku shall be promptly furnished to 'the COUNTY.
,9. The CI'1'Y, will provide the necessary 'construction and engineering
inspection of the CITY's utility work to determine if, construction is
generally in compli~nce with the plans and spec!ificaticns. Tne :
CITY's inspector shall immediately notify the COUNTY inspector of any
objection to the tlutility work",
10. The COUNTY shall be responsible for the bidding and award of the,
Construction Contract and shall include the lIutility,workll as a,
separate option item in itIJ bidding document, After the COUNTY
receives, ,opensl and evaluates the bids, ,the Director of Public Works
shall notify the CI'fY, in writing, of the CO,UNTY's intent to a\</ard
the contract to the low bidder. This notification shall include the
amount for the "utility worku option, The CITY shall have five (5)
days from receipt of the COUNTY's notification to request, in
writing, that the COUNTY delete this option, and to notify the COUNTY
of the CITY's intent to perform the Uutility workUwith the CITY1s
own forces or its own contractC;;r, In order not to de"ray the
construction of this project, the CITY must show that it is ready and
able 'to 'perform all "utility, workll prior to requesting that tIle
COUNTY delete the "utility work" option from the contract award, The
CITY does not have the right to'delay or affect, in any way, the
award of the contract,
In the event the CITY, in performing the lIuti~ity work II , causes a
delay to the COUNTY's construction of this project, the CITY agrees
to pay all claims and coots incurred due to the delay.'
In the event the COUN'ry, 'for any reason, decides either not to
proceed with the PROJECT or halts construction of the PROJECT, the
COUNTY will ,not be responsible for any "utility work" not completed.
"
PWE'l'WM.30/26
Revised 11-;~~93/TWM
3 of 6
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11. The CITY Dhall'~articipate in t~e de~ign, utility coordination,
pr~-construction anJ other meetings as necessary for PROJECT
coordination.
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12.
All adjuotment, relocations, repairs, maintenance, and incidentals
required to be performed to the CI~'Y' s existing utilities within this
PROJECT, not included in the "utility work" ~ill be the sole
responsibility of the CITY. All such work is to be coordinated with
the construction of this PROJECT and in a manner that will not cause
'delay to the COUNTY's PROJECT contractor.
,13.
The CITY's comments and suggestions are invited and will be
considered by, the COUNTY; however, all 'services and work under the
construction contract shall be performed to the satisfaction of the
COUNTY's Director of Public works, and he shall decide all questions,
difficulties and disputes of whatever nature which may ,arise' under or
by reason of such con~ract for ~utility work"; ,the prosecution and
fulfillment of the services thereunder, and 'the character, quality,
amount and value thereof; and his decision upon all claims, questions
and disputes thereunder shall be final and conclusive upon the
parties hereto,
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14. 'The CITY hereby certifies that funding f~r the preliminary estimated'
lIutility work" cost of $155; 295.00 including 5\ 'for', '
construction/contract admi~istration ,has been appropriated and is'
a~ailable for paymen~. In the event 'the actual cost exceeds the
final estimate of cost, 'the CITY shall reimburse the COUNTY for such,
'ac:tual cost,
15. The 'COUNTY will allow the CI~Y to utilize 4,5.Acre-Feet of stor~ge in
the pond to attenuate the stormwater runoff volume from the adjacent
,solid waste facility on the "Campbell Property", '
16, upon completion of the entire PROJECT, which will be determined
jointly by the COUN'fY and the CITY, the CITY shall own, , control,
maintain and be responsible for all CITY utility facilities involved
according to the terms o'E the pinellas County Right":of-\,lay
Utilization 'Permit, The CI'l'Y further agrees th;;lt it will maintain
and keep in repair, or cause to be maintained and kept in repair" all
of such constructed facilities or utilities.
17., The CITY shall defend, save and hold harmless the COUNTY from any and
all legal actions, claims or demands by any' person or legal entity
against the COUNTY arising out of'the participation in this agreement
by the CrfY, including'delay claims arising from the,CITY'S
performance of its own lIutility work II , or use by,the CITY of the
completed "utility workll, SUbject' to the 'defenses and l'imitations
available to the CrfY p'urDuant to Section 768.28, Florida Statutes,
as ,the same may be amended from time to time. The CITY and the
COUNTY agree that, the, COUN'l'Y will pay Ten and 00/100 DoU'ars ($10.00)
to the CITY as separate consideration for ,this indemnificatIon and
,any other indemnification of the COUNTY by the CITY provided within
,this Agreement, the sufficiency of such separate consideration 'being
acknowledged by the Cr'l"{ by the CI'ry'S acceptance and 'execution of
the ,Agreement. '
p,WETWM.30/26
4 of 6
, .
'Revised .,l1-12-93/TWM
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21. Upon completio~ of the entire PROJECT, the COUNTY shall insure'that
any warranty, including materials, eCJ~ipment, workmanship and'
closeout docUOlents, by the' contractor constructing and/or installing
facilities in accordance w~th this Agreement,. is passed on to the
CITY under the same terms and conditions as that' warranty applie~to
facilities construoted or installed on behalf of the COUNTY.
be executed by, their 'duly author~zed officers and their officials' seals
hereto affixe~, the day and year first above writt~n"
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Upon' receipt. of invoices prepared in accordance, wi th the provis ~ons
of this agreement, the CITY agrees to reimburse the COUNTY, 'in the
amount of such actual cost. The ,COUNTY will invoice the CITY monthly
for: all costs incurred under' this Agr,eement as certified by the,
COUNTY' a, inspector, and the CITY agrees ,to pay the COUNTY within'
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thirty (30) days. The COUNTY, shall ~orward all invoices for
p!ocessing to the CITY's~epresentative as shown:
City of Clearwater
Enqineerinq and' Public Works Department
,Department
P. 0, 'Box 4748. Clearwater; Fl. 34618-4748
Address
Attn: Claude' Howell
'"
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Upon completion ,of the entire PROJE~T, the, COUNTY shall, within 'one
hundred eighty (180) days, furnish the CITY' with; two (2) cOI>ies of
'. ~tB final and complete 'billing of all costs incurred in connection'
with th~ work,performed hereunder, s4ch statement to follow as,
,closely as possible the order of the' items contained in the job
eS,timate 'and include all monthiy payments to t,he contractor, "The
final billing shall show the, description and site of the proj ect,' the
date o~ which' the last work was performed, or the last item of ' ,billed
expense was incurred. and the location where the' records and accounts
bill can be audited: Adequate reference shall be made in the billing
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to the COUNTY.s records, accounts or other relevant documents. All
,cost records and accounts shall be subject,to audit by a
representative of the CITY. '
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Upon c<=,lmpletion of the entire PROJECT, the, COUNTY shall, within o~e
hundred eighty (180) days, furnish the CI'I'":{ with one (1) Bet of lias
built" ("recordU), standard size sheet (24" x 36") "utility work""
plans.
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IN WITNESS WHEREOF, the parties hereto have caused these pres'ents to
PWETWM.30/26
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JOINT PRO.1EC'I' AGREEMENT
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urILITY' INSTALL1\'l'ION DY ROADWAY' CON'rRA.C'l'OR
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C~TY,OF CLE~WATERI I~
PINELLAS COUNTY, FLORIDA
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(Seal)
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Elizabeth M. Deptula,
City'Man'ager
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ATTEST:
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CC?untersigned: ,
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Cynthia E. Goudeau,' 'Ci~y Clerk
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Approved as form and
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By: '
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Mayor-Com~issi~ner
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Office 'of, City Attorney
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PINELLAS COUNTY, FLORIDA, by
and through its Board of
CountyCommlssioners
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ATTEST:
Karleen F. DeBI'~ker" Clerk
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Dep~ty Clerk
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APPROVED AS TO ,FORM
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Office of county AttClrney\
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Revised 'll-12-93/TWM
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'{;\, ,;:""r;, ',': 'ALLIGATOR CREEK'CHANNEL ItA", DETENTION AREA AT LOGAN STREET'
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ITEM'
NO. ITEM DESCRIPTION
.~" ",', 1. 18uEPOXY LINED D,!.
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" ,3 5',DIA. SPECIAL DEEP M,H.
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UNITS
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QUANTITY
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COST,
80.00 '
, 4.000,00
3,500.00
3,200.00,
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4,00
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TOTALS
$1"15.200.00
$4,000.00
, '$3,500,00
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$1.000~OO
$5AOO,OO
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$147,900.00 '
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$155,295.00 '
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PROJEqTGRAND TOT A,L
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Item #
Il.
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Meeting Dote
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SUBJECT: Property lease with'the Times Publishing company.
RECOMMENDATION/MOTION: Accept and approve a 12 month lease, with option of 6
additional months, with the Times Publishing 'Company for property legally
described as the West 114 feet of Block a, MAGNOLIA PARK SUBDIVISION, for total
'consideration of $12,456.00 ($1,03 a . 00 per month) to be used, for stormwater
detention and/or parking during construction of the city Municipal Services'
Complex,
au, and that the appropriate officials be authorized to execute same.
BACKGROUND: Police parking now located on the southwest corner of 'pierce Street
.' and East Avenue must be relocated when the city commences ,construction of its new
Municipal Services,Complex. Off-site stormwater'detention will. also be required
during the construction process.
The Times Publishing Company ~wnsvacant property located on the southeast corner
of pierce Street and East Avenue, and has agreed to grant the City a 12 month
lease of the west 114 feet' of this site to be used {or either stormwater
~ detention or parking as will be determined by need., The lease also allows the
city to extend the lease for up to 6 additional months at city option. Monthly
rent for the approximately 30,210 square foot site will be $l,03~.00, for a total
of $12,456.00' for the full 12 month term. ,
The lease rental rate was'proposed by city staff and was ca'iculated at 5% of the
~,estimated square foot market value of the parcel. The value was estimated at
, $8.25 per square foot, corresponding to'the low-end value determined by appraisal
for th,e' City-owned "Bilgore" property on the' ~orth side of pierce Street.
The lease requires the city to provide any improvements required for'storrnwater
detention or parking uses at its expense; and to fully restore the site within
30 days following termination of the lease. Costs of improvements and
restoration are available in responsible departmental budgets.
, The available balande in this project is su~ficient to provide funds for this
,contract.
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Legill ~j41L
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Risk Mgmt.~
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FY) $10.380.00 I
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'Approved
Approved
w/conditlons _____
Denied
$12,456,00
commission Action
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Originating Dept.
City Man!lger
Costs:
(Currel'lt
User Dept.
Funding Source:
Advertised:
C,npt. Imp.
Operating
x
Cont1d to
Date:
Other
Paper:
,Not requi red X
Appropl'illtton Codl:(s)
315-94602-544200-519'000
I, Attachments:
I lease Agreement with locator
I map !lttached as Exhibit IIAU
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Other
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SUOOli tted by:
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Affected parties
not if led
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.hJ:I,~1i.tL~SiB i:~ EM E N'r
THIS LEASE AGREEMENT, mnde and entered into this
, I 1994, by and batwaan the TIMES PUBLISHING
(hQrein' "LGssorll), al1d the. CITY OF CLEARWATER, FLORIDA, a.
, Municipal corporation (here'in Il~essee").
day of
CoMPANY
Florida.
1-'1 I' '1' N ESE T U:
WHEREAS, the Les~or has tj,tla to rea 1 proper.ty located in the
city of Cle.arwater, Florida, being legally described as follows:
ALL OF 8LO~K ~, MAGNOLIA PARK SUBDIVISION, ACCORDING
TO THE MAP OR PLAT THEREOF AS RECORDED 'IN PLAT BOOK
H-l, PAGE 70, PUBLIC RECORDS OF BI'LLSBOROUGH, COUNTY,
, }'''LOR.IDA, OF' WHICH PTNEr,I,AS r;OUNTY \~AS FORMERljY A' PART.
and, .
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WHEREAS, 'the L~SAQQ de~~r~s to lease the wester~-most'l14 feet
'thereof as depicted in Exhibit "A" att'ached hereto,' (herein "the
'premises") for a term of, t.welve (12) mon't;hF; and',
, ,
WHEREAS, the Lessor agrees ~o lease the. premises to Lessee,
subject ,to terms and conditions as contained herein;
NOW, THEREFORE, i.n considerati on 'of the mutual promises herein
contained and the mutual brmef:i ts being derived by each of ,the
parties hereto, it is agreed by and between the parties as follows:
1. The Lessor agrees to lease'the pre~i5es to Lessee for the
'total sum of TWELVE 'l'HOUSAND FOUR HUNDRED FIFTY SIX AND---NO/100 I s-
--DOLLARS ,($12,456.00) payable in advance i11 twelve equal
installments of' $1,033.00 payable. upon the first day of th~ month
following approval by the Clearwat.r City commission (the
"effective date") of this lp-aSle, and upon the first day of each
suooeeding mont.h' there-a fter \.tnt i 1 the tota 1 'rent due hereunder
shall have been paid in full. '
'I
2. The commencement data of this agreement ,shall be
si~Ultaneou~'with the due' date of the firs~ month's rent payment.
3. 1.'11e'term of this lease may be r-n,:tendad, at thf;\ option of
the, Lessee, for an addi t:lonal term of si x months, or CJ.ny' portion
thereof, ,by: '
, "
a. Delivering written notification to Lessor of Lessee's
intent to ex-tend the lease term,nv.1de not less tha.t 30 d,ays prior
to expirat1.on of,this'lease; and,
, 1 or 3
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b.' By ,'dell vp..ry' of t.h/i f ir9t month ly rent puyment dll(3 for.
the extended term, and timely clelive~y of the rent payment Que for
each succeeding, month thereafter for each l\lonth of the.' extended
term up to' a maximum of six, (6) additiona.l months.' ' "
, .
,4. Lessee'may use the demised premises only for storrnwater
detention and/or as an unpaved, nOh-commercial parking lot'for'the
use 'and benefit of the. officers ~nd staff of the Clearviater Police
Departl\\ent, and such other city. employees" if any,' to whom city
management may assign'parking privil~ges. ' " " '
5. Not later than thirty (30).days following'termination.of
this lease," or any extension thereof, 'Lessee,; shall remove, any,
improvements of whatever nature placed upon the premises by Lessee,'
,inoluding, but not limited to, car stops" signage,~nd driveways,' "',
and shall 'caUse the lease premises to be fully restor~d to'an ~qual
or better, condition, includ ing a 11 trees, scrubs" lal1r.tsca:ping and
.,~ny other ,improvements as may e~ist upon the'pr~mises at time of
'co~encelUent. of this leas'e.
, , 6. Lessee covenants apd' agrees to, i.nsure ,it5P.:lf, 'in its
general liability insurance policy against c:lafmso! injury to
person(s) or property reSUlting from its negligence, or tHat'of its'
'employees or'agents, and to indemnify and hold harmless the 'Lessor
from any such claims.
,7. If Lessee ,shall default in. the ~erformaride of any'of, the
terlt\$ of this lease and such default s11a1')' not be cured wi thin
thirty (30)' days after' notice from Lessor, then Lessor may
immedi'ately terminate this lease ahd recover possess i.on ,of the
premises~ '
"
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" , 8. This Agreement shall be bindil'lg upon the: parties hereto
. ,and ~heir respective successors and/or assigns.
9. The City shall have forty-fiv~:, (45) days to obtain'
approval of.' the. Cl earwa ter city commission and execution by its
duly" authorized 'officials following receipt of 'this' agreement
signed by ,the Times. ,If approval is not: obtained within the time'
'allowed h~rein t this agreement shall' there'a fter. becomE? null and
void in all respects. '
, .
10. IN WITNESS ,WHEREOF, the said parties have ,hereunto set
their hands and seals ont~e day and yeor first i=Jbove writte.n..
? 'of 3,
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A~kt1oWledgements: ',' T,i1nes,' p\ibli 8hing: Campa ny /'
~ city of Clea~water (louse)
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, ~' TrMiSl'u~roSH~INl ~O~PANY' ,
BY:: '~.J-jl , ~)(~;' , , ,
pri, t Nam~: John HI O'He.arn ' ~._
Ti 1 : ~cuti ve ~Vice-President . ~ General,Mgr.,
delivered
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co\.\ntersigneo.:
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CITY OF C,LEARWA7'ER,. <f'Lonj:nA
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By:. ;:
'Elizabe~h M. Deptula.
city Manager.
. ", RI ~a G.arve~ '
'Mayo~~comm~ssioner
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Ap~roved as to form arid
legal sufficiency:
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Attent: :
Miles A. 'Lance,
Assistant city A~torney
cynt,hla ~ E. Goud~au
City Clar)t> . ,
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151l2l7 FROM
09: 25 ST. FE r ER':,8Uf::I~; 111'lES
~-: I T'r' OF r:L~IJ. E;~ICH HF.EF! rr,10 TO
'98938167
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P.~'
l"OV~07-1 ':l94
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~O THA.T CERTP>1.N LEA$E J\.GRP.:EMENT clhbtd: <.....,~ ~ -'.._.._, 1~9 4, by and
b..t.W$.$n the 'rIMEfl P.UBLISHU~G GOMPAN':r: ("LllQ!;Orll) !!It'u"! t.h~ ;CIT'l' ~F CLEARWATER,
FLORIDA' ("Lamse$") ~Bgardin9 tl1at cl!rtl\1n propert-,y 'lggally d~80t'ibRd ~tj the
Wast 114 feet' of 131oc~ 8 I MAGNOLIA PARK SOSbIVlSION, Pitl..llas county I
Florida. ' '
TO WIT:
,
X~ ia mutually agreed betw.en the parties! that thw ~tor~,,~~id ~~aa~ Agr~.m~nt
i. mod!ti*d as follow~:
,'A.. Paraqrf'ph G is hg,re.by nl\\Qhdllc1 t.o raadt
The'LaslI.. is self insured, subjaot to the. limits and.".r.~t:riot.ion. Of thQ
Florida Rovareign immunity statute,' F, S. '768,28" al.'ld agt..s to indemnify'atlC1 '
hold hAt'rnl"ess thca Lessor from cla:bns b1:, ;..nju,ry to pat"oone: ok", property
resul4:.inC]' from LllacQ,e f s own negli~rtJ.t"1c. only, or that o~ its ampl'Oya.es OX',
aqGnt- only, suhject to tha limits ~nd restrictions of the sovereign immunity
statuta. '
B. A faosimil. transmitted co~y of this A~dendum bearing: tha $igna~ura~ of
tha dUlY ~ut.hol"izQd otticials for e/)ch party may,ba ralied 'upon and 'oa:rry
full we19ht' and authority equally as an original.
siClned, ,e;;0ltlad and delivered
in 1{; prelgof, ,
\ rilL. . oU)"J L-:f _
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TIMES PUa~tSHIN~ COMPAN~
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p"idant& General M~~~99r
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, At.t~C;tl
COU\'lto.t'&i9ned ~ '
, CI~~ OF CL~~~WA~E~I FLO~IOA
,
By;
Elitaheth M~'Deptul~
ci ty MAnagar :
Rita OarvQY
Mayor-commissioner
Approved &9 to form and
1.qo.1 suttici'ency:,
Attest:
Mlies A. LanGe -.,
'A.~ist~nt City Attorney
cynthTa'E. aoud4lau, C1ty'ci.rk
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SUBJECT:
11. :J.1, q Lf
REAPPROPRIATION OF PRIOR YEAR RETAINED EARNINGS OF THE GENERAL FUND
Clemwatcr City Commission
Agcnda Covcr Memorandum
Iq.
Heetlng DlIte:
, I
RECOMMENDATION/MOTION: Approve the recommendation to reappropriate prior year retained earnings of the General
Fund in the amount of $23,762 for the Community Outreach program; $50,000 for the Community Response program; and
, $5,370 for Parks & Recreation programs, fur a total of $79,132 '
~ lInd that the appropriate officials be 'authorized to execute same.
BACKGROUND:
Community Outrcnch: The fiscal year 1993/94 Community Outreach program budget included the purchase of television
equipment and other supplies for the Community Outreach start-up program approved by the Commission in April of 1994.
Because of the enormity of this initial task, not all budgeted equipment was purchased in the '94 fiscal year. Program savings
, at fiscal year end 1993/94 was $23,762. It is requested' that these sllvings be reapproprillted to the Community Outreach budget
in FY 1994/95 to provide additional funding for these equipment needs in the current year.
, . ,
Community Response: The 1994i95 Community Development D10ck Grant program included funding in the 'amount of '
$175,000 to be used for administrative support to o'perate a code enforcement program in the North Greenwood Neighborhood.
The planned use for these funds WllS for salaries/wages and benefits to support this program. Through an oversight, matching
funds in the amount of $50,000 for supplies and other materials were not budgeted in the 1994/95 operating budget. It is
'recommended that' savings in the 1993/94 Community Response operating budget ($32,225), and savings in other 1993/94
General Fund o'perating budgets be reappropriated in the current year budget to support this program.
Purks & Rl.ocreution: The Parks & Recreation Department recognized savings of $5,370 in 1993/94 under the eleven Youth
Diversion Grant programs conducted by the Recreation Division last summer, It is recommended that these savings be
reappropriated in the current year budget and earmarked to provide funding of $1 ,500 for" seed money" for the" Rising Stars"
basketball program and funding for future 'youth Division progral~s,
The total reappropriated funding recommended for the programs detailed above is $79,132. Funding will be provided by a first
quarter budget amendment appropriating General Fund retained e.lrnings to the'se progrums,
,
Reviewed by:
LegDl
Budgot,
Purc has I nil
, Risk Hllmt.
, CIS
AeM
Othor
~
NIA
~i.,lJ
Orlgi~ting Dept:
Clty'Manager
Costs: $ n/a
lotal
User Dept: ,
City HnnDger
$ n/n
Current rlscol Yr.
commission Action:
o Approved
D Approved w/condltions
, 0 Denied
o Continued to:
"""\
Advertlrocd:
DlIte:
Papor:
B Not Rcqul red
Affected Parties
~ Notified
o Not 'Raqu I red
flTdiog Source:
o Copl tol Imp.
o Operating
o Other
Attllchments:
m None
Appropriation Code:
n/ll
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FROM . C
. ommunlty Respon~e Team
PI-ONE 1-0, ; 4626S6S+
PQMMUNITY RESPON~E ll:AM
Nov. 29 1~94 0Z:SSPt1 Pel
liELGf1{3QIfHPQO IMPRQVEMENT PRQGRAM.
Rec\V AL = :lJ:: Jq
,,~ ~1' q~'
.
PROJECteD EXPENDITURES
S 144,760.00
$ 18.818.80
$; 17,371.20
$ 175.000,00
SalarieSIVVages
Health '& Retirement Benefits
Payroll taxes, ate
"'-tOT A,L STAFF COMPENSATION
'(see attached)
Professional Fees
SuppUes ,
Automobile Fleet Costs (2)
Utility Expanses
Computers (4) ~nd Software
OPERA rING EXPENDITURES
$ 1,500.00
S 1,000.00
$ 5,000.00
$' 4.770.00
$ 12,000,00
$ '1360,00
$ 480,00,
$ 350.00
$ 5.000.00
$ 1,750.00
$ 1,000.00
$ 210DO.00
S 1,500.00
$ 590.00
$ 600.00
$ 1,500.00
Si 1,500.00
$ 600.00
$ 2,500.00
$ 45.000.00
.5,' 600 RtrNr
-- ~
tSlJ,OOO
, ,
Messenger Service
Fax Machine
Copier Paper Cost "
Radios (5) afld Equlpm~nt
Uniforms
SUbscriptions
Training CostG
Postage and Printing
TelevlslonNCR Combination'
35 Millimeter Cameras ,(2)
FJlm and De.valoplng Costs
Vldeo Camera
Educa1ion ond Demonstration Costs
:Renovaiions, Cleaning 'and Paintln-g
PROJECTED TOr AL
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MEMORANDUM
Jz~ e-#- c:< 0
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TO:
Mayor and City Commissioners
~'
FROM:
Kathy S. Rice, Deputy City Manager
:...'Z..../
COPIES:
Betty Deptula, City Manager
William C. Baker, Assistant City Manager
SUBJECT:
Management of Harborview Center
DA TE:
November 23, 1994
,
The following are issues that need to be decided prior to entering into an agreement with Globe
Facility Services for the mamigement of the Harborview Center.,
Issucs already decided:
,,'
o The building will be an enterprise fund.
o The capital cost will not be recovered in the enterprise fund.
o The Community Room will take a second position 'in booking events.
o There is a benefit to having an outside co~tractor run the facility,
Issucs to be decided:
o Will you approve a contract without a specific proforma?
Issues to be decided before a proforma Clln be developed: ,
o What arrangement will you accept for food service for the events?
o How much rentable space will there be? ,
'0 Do you want to set a performance contract based on revenues?
o How much free or reduced cost space will the City need?
o '
The contract is contemplated to have several components;
1, Compensation for the firm for pre-opening activities as well as a budget for on~
site staff.
..
2."
Compensation fpr the firm at a lesser amount for the post' opening as well as a
budget for on-site staff,
3.
Bonus compensation for revenues brought into the facility.
:-::1
4. '
The City Commission must approve the budget and the contractor must stay
within the budget and make approved amen,dmen~s. '
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FROM:
Kathy S. Rice,
,JUt =: '~O
, COPIES 1'0:-' "I: ~7'9tJ
" COIYIM!q~lrlT\l, /
PRES::' '
Commissioners '" . ~ ~te IIDV,'16.ms4
'Ueputy City Manager aq,TV GI.tHl\ '
MEMORANDUM
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TO:'\
" , May,or and City
; "
, ,
'COPIES:
Betty Deptula, City Hansger
Bill Baker, Assistant City Manager
SUBJECT:
: 'DATE:
~~nagement Firm for Harborview Center
November 16, ,1994
se~, n,ex+, ,
, .boo Kl.e -\- '(Yl t:tfked : ,;
Globo Facilitics., r.ec\ lJ, q,+ '1'l1~',
Attached is a copy 'of the presentation
, ,
, .' .
, "A Request for Expressi6~ ()f Interest was advertised to solicit firms
interested i~ start-up, marketing,and managing the HarborviewCenter.
,In'October, 'three firms submitted,Expressions of Interest for Manag~rial
Servic'es'; They were Globe Facility Services, Leisure Management ','
Internationa~,' and SMG., The~ were each found to be ,qualified ~o'bid an~
'were sent a Request 'for Proposal:, SHG'decided not, to' propose and stated
telephonic8_lly ,that' they woulq submit a let,t~r. ,We have not 'received any,
,,,'ritten correspondence' regarding this decision. Globe Facility Services
and Leisure Management International made presentations 'to the,staff.
committee. The' committe'e ranked the firms on both tlH~ir oral and written
submissions, inc~uding reference checks, All 'of the submittals andst~ff
evaluations are available for Commission review in the Deputy City
~nager's office.'
",1
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, ,
,Globe ~acility Services 'was.fou!1d,to have the best proposal and was the
unanimous-decision of the committee.
, ,
-)
, '
We will negotiate a contract with this firm and the contract will be,on
the 'Tuesday, ~ovember 29, 1994, agenda.
, ,
,If you have any questions, please call me.
'.'
KSR:slp
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Attachment
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Betty Deptula
, city Manager
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112 South Osoeola
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Dear Be,tty:
Thank you for considering Bordner Research to assist you with
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i:nfortt1D.tion" 'pleaoc do. not hoai'talto to cont.act me.
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Sincerely, ,
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253'5 Landmark, ,nrive, suitB 109
Clea'r\'1ater, FL :34621" "
(813)' 797-65Sa'
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8137253480 80RDJ-.ER RESEARa-I t NC
299 Pro
NOV 28 194 13:45
BACKGROUND AND OBJECTIVES
Recognizing that informed decision-making affords ~he beat
opportunity to,reach strategic objectives, the City of Clearwater
is interested in conducting a scientifically valid research study'
of Clearwater'Beach visitors that has the following primary
objeot.ivao:
To obtain an accurate profile of the Clearw~ter Bea~h
Visitor;,
~o aeoeoo tho volidity ofaxleting countywide Visitor
data as it applies co Clearwate~ spooifically;
To detennine Visitor overall satisfaction with the
Clearwater Beach experience;
To dQtermine wayo ~o improve visitor expe~ience and
consequently the likelihood of a repeat trip to tho
Clearwater area.
.
To meet these objectives Bordner Research proposes to conduct
intercept interviews with visitors to clearWater Beacl1. For the.
purpoaesof the research a ~IViBito:J:'u will be defined as a person
who 'does not reside 'in the Tampa Bay area and who ,has spent at
least one night and no more than 180 nights in the Clearwater
araa&
METHODOLOGY
Plannina Meeting
Upon award of the contract members of Bordner Researah'B
senior staff will meet with appropriate officiala~from the
City of Clearwater to more specifically define the objec-
tives of study and delineate appro'priate methodologies.
This planning mooting will provide the opportunity for you
to, prioritize areas of inquiry.
,
,
Sample
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" '
A total of 400 personal intorcept intorvieWB will be
conducted with randomly selected Visitors in the Cle'arwater
Beach area~ Sampling error for this Gize sample at 95
peroent' confidence is,plu6 or minus ,5 percent. Further, it
is or sufficient size to permit 6ubgroup'analysis.
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8137253480 BORDI'ER RESEARa-l t NC
299 P04
NOU 28 '94 13:45
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tLueotionnaire Design
Bordner Research will d8RigD the ,survoy inotrument subject
to your input and approval. The instrument will includQ a
oombination of close-end'and open-end questions. Average
length of questionnaire execution will be '5 to 7 minutes.
. Ther.e will be between 15 and 25 questions which permit a
direct oomparison between bho ilndlnge of the preaon't
research and the countywide rAseBrch findings provided by
the st. Petersburg/Clearwater Area Convention and Visitor
Bureau.
Suggested' areas of quootionnairc content include:
Visitor pro~11e including age, income, occupation,
origin, etc.
T~ip ohQrQaterlstia~ including par~y size, length of
stay, purpose of trip, planning proooaoes, tl.c-bivi-
, ties engaged in, services used and expenditu1:'es.. , ' '
- Sat1sfaat1on including overall satisfaction, suggea-
tiona for improvement ~nd propensity to ,retur~. ,
As this is 'a completely customiZf,!d . survey other aroas of in-
quiry may be incorporated in"the instrument design depending
upon your specific priorities.
,
Data CollactioJ)
Intercept interviews will be conducted on-site at various
Clearwater Beach locationaincluding beaches, commercial
atreete, and hot.el/motel lobbies and pat.io areas. Each in-
terview~r will carry a letter of introduction on Cl~y
letterhead, signed by thA City Manager or the Mayor, which
will legitimize interviewer presence and aid in securing
permission for interviewing on hotel/motel premises. In
order to assure the validity of sampling, interviewing will
take plaoe on different doye of the week at varying ~lmes Of
day over a two week,period in December. Additionally, all
potential respondents will be screened for .Visitor statusll,
prior to the conduct of an interview. '
All interviewers o613igned to the project will be experienced
in objective interviewing techniques and tr(tined in )1011-
obtrusive interviewing procedures. They will bo oarefully
trained in the specifics and procedures of the projeot by
Bordner Research. At all times during data collection a ,
supervisor wl1l,be available to oversee interviewer perfor-
manco and rosolve any problem~ that may occ~r. .
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81372534813 BDRDttR RESEARCH tNC
299 Pes
NOU 28 194 13:45
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8nQlyo~e and Repo~t
All data will be coded nnd verified prior to aomputer .pro-
cessing. ' Frequencies on all variables will be generated and
appropriate croBstabulations performed. Data presentation
will be in the form of banner tables which depict findings
for ~he total a~mplo 08' well as uigni!icant Dubgroups'(e.g.,
,age, income, origin, atd.)
Two copies of a written formal report will be preparod.
This report will include B summary of major findings,
,pro~entation of detail findings, conclusions and ~
'recommendations. In addition to malting a formal oral
presentation of the key findlngR to the City CommiDoion,
Bordner Research will make an informal presentation to key
personnel designated by the City Manager. This informal
meeting will provide for an interactive discussion of the
findingo and lay tho groundwork for informed declsion-
making.
'rime schedule
From initiation of ~ contraot,. tho propoaed sl;.udy's time
requirements should be 5 to 6 weeks., If possible data "
collection should be cornJ?leted prior to Chrlatmas. A
specific tinle schedule w~ll be set ,after consultation with
the client.
COMPANY BACKGROUND
Bordner Research is a tamale-ownod full ocrvice market research
company located in Clearwater, Florida. The primary purpose of
the firm is to provide the public sector and business community
with quality market research and consulting services. The basic
philosophy of Bordner Research is to provide its clients with
objective, actlon~orientod data thdt call be ueed confidently in
deoision-making.
,Since its inception in 1987, Bordner Research had conducted an
average Of 45,000 tourist i~te~cept interviews per year' for the
Florida Department of COlnm~rce. Consequently BRI interviewers
are highly skilled in aoouring that the interviewing exper!ence
16 a positive experience for 'visitors. '
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8137253480 BORD~ER RESEARCH tNe
NOU 28 194 13146
299 P05
STUDY ORCAXxlATIOH
Bordner Research, Inc~ will provide all materials and qualified
personnel neoessary to develop and implement the study 8S propos-
act. 'BRI will be responsible for:
OUAAtionnaire deAign nnd produati.on
Pretest of que~tionnaire and revisions
-. Soientifio semplo selection
'(
Training and supervision of field personnel
Data collection
Comput~r programming
Coding, data entry and computer prooessing
Data analysis
Final roport preparation and production
Dr. Diane Bordner will serve as project Director and Consultant.
She has over twenty-three years of experience in marketing
research. In the course of her career, Diane has served as ~
eurvoy end evaluation resoaroh oonaultan~ to finanoial inot~tu-
tirinB, private industry and,publio agencies, particularly in the,
areas of research -and sampling design, questionnaire construc-
tion, statistical 'analysis, report preparation, SPSS oomputer
programming and marketing pla~ning,
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COST ESfIHA'1'E
The cost of this study is based upon a full-service contract with
Bordner Research, Inc. Given the specifications and assumptions
outlined in the propooal, total p~oject coot will be $10,000 for
400 completed interviews. Any changes in the specifications or
assumptions may have the effeot of altering the cost of the
project. '
Shquld the coat of the study aapropoaed exceed your budget lbu-
itatione, thoro aro Qovoral waya in whioh you oould'reduae coot.
For example, if you are willing to accept a higher error tol-
erance than proposed, you could reduce the number~of,interviews
required and thuB reduce total project coat.' Although BRI stands
behind the recommendations made in the proposal, we are wil11ng
'co work within your budget c:onBtraintfS ,ClS long l\B reOult.emt.
chan9&G would not undermine the validity of the gtudy.
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GREATER CLEARWATER CHAMBER OF COMMERCE PROPOSAL
, FOR JOINT CITY/CHAMBER TOURISM PROMOTION A 0 = rc..\
NOVEMBER 29, 1994 /~
INTRODUCTION
Your Chamber has been,involved in tourism promotion for
,over thirty years. until the late 1970's, the city
provided sorne'funding for ~ourism promotion through the
Chamber. This was discontinued when the countywide tourism
bed tax was instituted. At that time, the entire 2% tax
was applied to tourism promotion. Today the tax is 3% tax
, and less than two-third's of it is' applied to promotion.
Your Chamber works in conjunction-with the st. Petersburg/
Clearwater Area Convention and Visitors Bureau (CVB) and
Discover Florida's Suncoast (DFS), the sales division of
the CVB. All three CVB Board of Directors from Clearwater
Phil Henderson, Russ Kimball, Don Seaton - currently sit on
your Chamber's Board of Directors . The Board of Directors
of Dis~over Florida's Suncoast is comprised of
owners/managers of all the major tourism businesses in the
county, ,all of whom in the Greate~ Clearwater area are
actively involved on either your Chamber's Board of
Director~ or on its Tourism Marketing Committee: (A copy
of the OFS Board of Directors is attached as Exhibit A.)
Chamber staff attends every CVB and DFS meeting to ,keep
abreast of current and,future plans. There is a constant'
stream of communication between the three organizations.
, "
ST. PETERSBURG/CLEARWATER AREA CONVENTION AND VISITORS
BUREAU
The mission of the CVB is to promote tourism in Pinellas
County through ary extensive,marketing plan which includes
research, sales, public relations, publicity and service
throughout the United states, Canada and abroad. ,
The eVB's -marketing plan is well researched, carefully
planned and is working well. Clearwater's name is promoted
in each and every mention of the area by, the eVB. Two
copies of the logo are attached as Exhibit B.
The'CVB p~blishes 300,000 copies of its Visitors Guide;
each property which pays the tqurist bed tax is given a
free listing. ~he eVB ~ublishes200,000 copies,of its
Travel Agent DirectorYt each property which pays a travel
age'nt commission is given a free listing. The CVB
publishes 200,000 copies of its Meeting Planner Director;
each property which has meeting space for 25 or more
per,sons is given a ,free,.listing.
The eVB' s Marketing Plan is several hundred pages, in length
and is too extensive to summarize here. -However, a copy of
'the CVB's 1994-1995 Media Plan is attached as Exhibit c.
A copy of Discover Florida's Suncoast's 1994-1995 Sales
'Plan is attached as Exhibit D.
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THE GREATER CLEARWATER CHAMBER OF COMMERCE
The mission of your Chamber is to enhance the'business
environment and promote economic grow'th to ensure a high
quality of life in Clearwater and the Tampa Bay area.
Tourism is the number one industry in Clearwater and
promotes economic growth. ,As we have seen this year,'when
tourism suffers, our ci~y suffers.
','
, '
Your Chamber is in the business of tourism promotion. We
have conducted domestic familiarizations for the 'last six
years, hosting and educating, approximately 600 travel
ag~nts about Clearwater right here in town. We'were the
first Chamber to do so. We have been promoting Clearwater
to orlando visitors and residents alike" for the same ,
period, again the first Chamber to network with the orlando
Concierge Association and have'advertising in ,Orlando See
and Orlando Guest Informant. Your Chamber created the
first International Super Fam for foreign travel agents
three years ago'.
A lis~ing of your, Chamber's major tourism promotions is
attached as Exhibit E. A copy of your' Chamber's Program of
Work is attached as Exhibit F; please note the importance
given to tourism.
, JOINT CITY/CHAMBER PARTNERSHIP
,
However, more can and shuuld be done for Clearwater. The
City and t~e Chamber should develop a partnership instead:,
of having two'separate Clearwater tourism development ;l
organizations. This makes economic sense and allows the ,;1,
City to utilize the expertise available through the Chamb~r
staff and the professionals from the tourism industry in
Clearwater.' ,
"
With this purpose, we have prepared six tourism promotion
"menu' items" for City consideration. The figures mentioned
in each are variable, and can ,be adjusted up or down. The
total cost to do all six is $143,253. If all the funding
is not available in the 1994~1995budget, consider the
balance our request for the 1995-1996 budget.
(1) The Clearwater/Pinellas Suncoast Welcome Center on
State Ro~d 60 js' often the very first, impression, a visitor
and new resident to the city has. Welcome Center staff act
, as goodwill ambassadors for the City of ciear~ater; they
are knowledgeable, personable and enthusiastic about the
area. staff'provides extensive information on city
'services. A sample of the types of information include
information on the water, electric and gas divisions,
prospective employment by the ,City, voter registration,
where to locate dead 'relatives, directions to the jail and
the tax apprai~er's office and much more. Center services
are available to both ,members and non-members. The Center
is seven years old and with 200,000 people coming through
each year, ,it is ~ettingrun down and needs to be
refurbished.
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We request the city reimburs~ the Chamber for the cost of
renovating the 60 Center. ' $20,000
(2) We request that the city fo~give the remaining four
years of the Welcome Center loan so those funds may be
applied directly to tourism promotion. $43,253
The $10,813.25 savings each year could be spent in ,the,
following ways, with each year adjusting the focus where it
is needed the most: advertise Clearwater in travel., '
newspaper sections throughout the United states and Canada;
advertise in Orlando tourism and hotel publications;' ,
conduct radi9 and retail promotions in the midwest and
northeastern markets resulting in "more bang for the buck;"
etc. '
(3) 'The renovation of Pier 60.with its Tropical Seascape
architecture'is a'tremendous asset to Clearwater Beach.
What it needs, now is more activities centered around the
~ier. 'Your Chamber has formed,a task force to invest~gate
what would be' involved in creating a, "Key West Mallory
square"~style outdoor entertainment on pier 60 which might
include street vendors, mimes, caricature artists, other
artisans and craftsmen, food vendors and other perform~rs.
" ,
If after preiiminary study, the Mallory Square concept is
deemed feasible for pier 60, we request the city consider
providing ,the necessary permitting, zoning and otherwise
facilitate the initiation of this concept up,to and
including.providing the seed money to get the concept up
and running. ' ' $15,000
, ,
(4) Your Chamber would like to target two cities, one in
the midwest and one in the Northeast, and develop a large
scale retail promotion in each. The retail promotion would
involve a, rnaj or department store and/or shopping compl'ex
and would entail radio, print, outdoor advertising, window
';displays and/or courtyard mall displ~ys. Clearwater
properties would trade room nights for air time on radio '
and print advertising with the department store and/or
shopping complex. The giveaway progra~ would include a
participating airline and renta~ car company. There would
be in-store displays with point of p~rchase placar4s and
entry blanks: The retailer would include this promotion in
his advertising for one to two weeks. ' Every attempt would
,be made to coordinate the timing' of the promotion with CVB
advertising in that area and if at all possible, in
conjunction with a DFS S~~es Mission, thereby offering
maximum exposure and results. A sample proposal is
attached as Exhibit G~ ' , ,
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We will coordinate the two promotions but we request the
'City work with us by funding"this proposal. $30,000
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(5) Jazz HOliday is the premiere jazz festival in' the
'Southeastern portion of the United States. "Cultural
tourism" is an rapidly emerging source for new visitors.
While the local populace is aware of the Jazz Holiday, we
haven't begun to tap the full potential of the event. A'
larger scale promotion of , Jazz' Holiday is a natural
promotion for Clearwater. It is healthy, family oriented,
safe and fun.
We' request the City purch~se a portion of a cooperative
newspaper advertising campaign in major Florida cities,
including local papers,' and in Atlanta. wi th the city
purchasing the .core piece (schedule and banner) and your
Chamber coordinating the surrounding advertisement, this
would create a classic partnership between the city, your
chamber, the Clearwater ,Jazz Holiday and area businesses as
each"would be contributing to the promotion of an event '
which will benefit the entire community. A mOCk-Up of an
advertisemeDt is attached as Exhibit H. $10,000 '
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(6) Numerous groups 011 Clearwater Beach have told, of the
'need for things for yisitors to do on the beach when it
rains or when they are sunburned. others' have asked for
more retail and no more restaurants and hotels.
We request the' city considering :funding a study researching
the feasibility of multi-functional structure on Clearwater'
,Beach which might include an lMAX theater, retail space,
meeting space, the Chamber welcome Center and the Pro Beach
V?lleyball Hall of Fame. $25,000
SUMMARY
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Tourism is Clearwater's #1 industry and yet it receives
little attention by the City. Your,Chamber has
historically ,taken an,active role in this area. A
"city/Chamber partnership will allow us to create economies
of scale ~o further ~xpand Clearwater's appeal as a visitor
destination. "
. '
,
We firmly 'believe a city/Chamber 'partnership in the area o~
tourism promotion would maximize our efforts through
enhancing'exi~ting Clearwater and Pinellas County , ,
act~vities arid cooperating in new Clearwater-specific,
activities~ ' ,
We look forward to working together with the city in this,
effort.
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EXHIBIT D
, 1994-1995 ,
DISCOVER FLORIDA'S SUNCOAST,
, SALES PLANg 4
Octooer 19'
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Grand RnpidB-De~roi~ News and Sales Mission
(TOUr & Travel),
, ,
October 3-5, 1994
~rand Rapids & Detroit Michigan
Nancy'poster
participation: T.B.A.
'I,
Pinellas section to be arranged in'these two travel agent'shows ,
. attracting approximately 3000 attendees to both shows. 'Sa1es.calls being
arranged by D.F.S."Inc.
I '
.'
Canadian, Consume%: Show - The Sun' Times of Canada
(Tour & Trilvel')
1
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October 4 &. 5, 1994
, Hamilton, :Ontario, Canada.'
Sam Johns
Participatio~: None
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This new show is being done 'Jointly with The Sun Times of' Canada to
introduce a special promotion for our area.
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Na~ional 'Trade Shows
, (Tour' &; Travel)
"
october 10-14, 1994
portland, ME: Burlington,
Nancy Foster
participation,: 'None
Series of shows targeting the travel agents in these locations. ,iDraw'
between 150 and 200 agents per dinner presentation for a total of '600 to BOO
for the week.
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October 17-19, 1994
Minneapolis and surrounding area
,Nancy Foster
participation: T. B.A.'
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to attend. In addition, sales calls are being arranged. in Minneapolis,
~innipeg ~nd Chicago for Kiwi and'cpicago A.S:T.A. Chapter function.'
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(Tour &: Travel)
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'October 20, 1994
St. Louis, MO
Nancy Foster
participation: None
Marketed to all travel agents in the'~t. Louis and'surrounding,areas~.
Approximately 450 agents is the anticipated ,attendance.,
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, Canadian ConsuDler Show - The Sun Times of Canada
(TOUr &: Travel)
r
.; . ~ ,
October 20-21, 1994
'Ottawa, Canada
sam'Johns ,
,parti~ipation: None
New show being done jointly with The Sun Times of Canada to 'introduce a
special promotion for our area. ,
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(Tour &: Travel)
October 21-14, 1994
,St. p~t~rsburg, Florida
Nancy Foster' &: Sam Johns
Participation: I~dividual booths through show prOducer
Anticipating 1000 travel agents from'the eastern and Midwestern part of
'the United 'States. County very involved and one of'themajor.sponsors.1
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(Tour & Travel)
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October 26-27, 1994'
London, Canada
Nancy Foster
Participa~ion: None
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ca~ada, promoting our area.
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November 1994
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National Tour A5socia~ion
(Tour & ,Travel)
October 30,~ November 2, 1994
Dallas I Texas,
Nancy Fos'tar
Participation: None
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Annual convention targeted. to the bus tour industry. If you are
interested in this market, let Nancy know. so she can ,present 'an ~tinerary
these operators. They continue ,to express a keen interest in our area.
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(Tour & Travel).
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November 14-17, 1994
London, England
Sam Johns
Participation: ~2,500.00 par property
, ,
. ,
This annual trade show targets primarily the British travel trade
(wholesalers; operators, agents)' a's well as the consumer. ',I f you are
involved in this ,market, this 'is the one show to attend.
I.A.E.N.
'(Meetings & Conventions)
November 2'9 - Decenlber 2, '1994
orlando, Florida
Andy Bergeron
participation: None
, .'
"
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, The International Association of E~po~ition Manag~men.t (I.~.E.M"')is
targeted to those organizations which produce large shows, house~,in
facilities such as our ThunderDorne and Bayfront Center.
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Canadian Sales Mission --Florida Bench Bash
. (Tour, & Travel)
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November 28,- December.2, 1994
Montreal and Toronto, Canada
'Sam Johns'
participation: $1,500.00
", :
In conjunction w~th Florida Division of Tourism, we'will conduct our
Canadian activity by Offering our industrY the opportunity to participate in
the trade show for the travel industry and, sales calls.
I "
December 1994
. '
International Super Film
(Tour & 'rravel)
"0)
t. December 1-8, 1994
Pinellas County ,
,Nancy Foster
Participation: Entire county'
. I
,
Annual familiarization tour designed to bring into the area,' members of
the' travel industry ,from our'European markets. A county-wide activity with
participation trom all members of our tourism industry. '
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Keotinq Planners International (M.P.I.)
(Meetings & ,conventions)
f-
December 11-13, 1994 I ,
Vancouver, BritiB~ Columbia
Andy Bergeron
Participation: None
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. Annual winter meeting" for this assQciation whose membership' consists of.
planning exe~utives from associations and corporations.,
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Chicaqo society of Association Executives (C~S.A.E.l
(Meetings, '& conventions)'
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Decembor 15, 1994
Chicago, Illinois
'Andy, Bergeron
Participation: 1 in addition to O.F.S., Inc. ,representative., Personal
expen~es only.
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Chapter., The forma~ is identical to the' ,"Springtime In The Park" 'pr~gram, .
produced by' the Washington socie~y, and just as productive.
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Januarv 1995,
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Convention Manaqement
(~eetings & Conventions)
Association
(P.C.M.A.)
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Professional
January 7-10, 1995
Atlanta" GA
Andy Bergeron
participation: None
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NO exhibits at this 39th annual convention of convention management
personnel. Contacts made during seminar breaks, breakfasts', lunches,
dinners, and'other events during the'convention.
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Florida Huddle
(TOur.&,Travel)
January 11-13, 1995
Tampa, Florida
Sam Johns
participation: None
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Florida product~ Business meeting format.,
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,;(To~r & Travel)
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January 13-22, 1995
Cincinnati, Ohio
, Nancy Foster
participation: None
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(TOUr & Travel)
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,January 21-25, 1995
'At;.~anta, GA
Nancy, Foster,
Participation: None
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, Annual domestic tour operator, business appointment snow. Only those
operators"interested in feat~ring the southeastern,portion of the United
States are invited.,' Buyer attendance is approximately 400
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,(Tour, & Travel)
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January 30 - February 3, 1995
Mexi~o City, Mexico
Sam Johns
participation: None
Tour"and travel s'how targeted. to tour operators, retail' travel agen,ts,
group organizers throughout,the~Republic of Mexico. Format includes
scheduled appointments for the morning session and open, to the'general trade
and media in the' afternoo,n. Show produced by the U.S.T.,T~A. office in , "
Mexico C~ty. '
Reliqiou8 Conference ManaQers Association (R.C.M.A.)
(Meetings & Conventions)
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San Antonio, Texas
. Andy Bergeron'
participation: 2 at ~2~O.OO p~r
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religious meetings market. "
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Des~inntioD Showcase
~Me~tings. & convention~J
February 7-9, 1995
Chicago, IL and washington, D.C.
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Andy Bergeron
,partici~atio~: None
, produced by the'International Ass~ciation of'Convention and Visitors
Bureaus, therefore, supplier rittendance'is limited to only the, C.V.B.'s' and
their personnel. ,'Buyers invited ,to attend are qualified meeting 'plannE!rs .:..
association, corporate, and'government, in Chicago and Washington.
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Philadelphia Sales Mission'
(Meetings & Conventions)
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, February 13-17,' 1995
,Philadelphia, PA
A~dy Bergeron, '
" , ,Participation: To be determined
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Mission to target the meeting planners in the area and sponsoring,a'
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function for the local,M.p.I. chapter.,
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February 21-26, 1995
St. .Louis r MO
Nancy Foster
Participation: None
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. st:. Louis Sport Show
(rfour &. Travel)
This consumer show allows us to reach over 30,000 attendees many of
''Which 'drive to our 'area. .: It is a 'proven, quality show.
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Borsa Intcrnazionale del Turismo 1995 (B. I. T. )
(To4r & ~ravel)
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February 22-26, 1995:
Milan, Italy
" Sam Johns
',Participation:' None
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Italy's premier travel trade and, consumer exhibition, presents~an,
, excellent opportun~ty to showcase our area to :this market. '
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,Also planned for this month, will be a'sales mission to 'the Ohio and Indiana
Inarkets. Details w~~l be circulated as soon as they are finalized.
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March 1995
'Int.ernat.ionn1e TourisMus Borso i 95 ( I. T. B. ' 95)
(Tour & Travel)
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March, 4-9, 1995
:Berlin~ Germany
Sam Johns
Participation: 4 members of industry at $2,70~.OO,per
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Germanyis premier travel show attracting over 30,000 trade profession~ls
and approximately 90,000 consumers' over the duration of the 'show~, '
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'Hat.ional Trade Shows
, (Tour & T~avel)
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March'6-10, 1995
Atlanta~ GA; Columbia,SC; Greenville, sc; Greensboro, NC
Nancy, Foster
Participation: None
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Series of trade shows and diners target~d to the owners and'managers of" ,
'major agencies in each location., Attendance is 150-200 in each "location for "
a total of 600 -. BOO quali,fied buyers during the week
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American Societ.v of"AsBociat.ion Execut.ives (A.S.A.E.)
(Meetings & Conventions)
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March'12-1S, 1995
Indianapolis,. Indiana
Andy,Bergeron
Participation: 2 hotels at $500.00 each
, . Annual winter meeting atten'ded by meeti~g planners C.E.O..'s, and
executives from large and small associations.
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Pi~t.sburqh Travel Show
(TOUr & Travel)
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March 16, 1995
Pit'toburgh, PA
Nancy Foster
Participation: None
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Directed to travel agents in Pittsburgh and the surrounding areas.
Estimated attendance 750 to. 1000. '!
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American/Canadian Spori:s Sh'ow
(T?Ur '& Travel)
March 17-26; ,1995
Cleveland, Ohio
Nancy 'Foster, - Jessica Fileger
participation: None
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over the ten (10) day.duration. t
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Don Holland Travel Show
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Targeted to the tr~vel agents in the Orlando 'area.
approximately 400_agents in attendance.
Estimate
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Marc;:h 21, 1995
Orlando, Florida,
"Nancy Foster
Participation: None
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TUR '95
(Tour & Travel)
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March 23-26, 1995
Goth~nburg, Sweden
'Sam, Johns
Participation: None
. Major travel show directed to both the trade and consumers, in the
swedish' market., ,Attendance is estimated at 50,000 over the 4. day period.,
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(To~r IX Travel)
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March 30 -April 2,1995
Memphis, Tenn.
Nancy ~oster - Jessica Fileger
participation: None
'This consumer show attracts 25,000 plus over a four (4) ~ay period.
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Ha~ional Trade Shows.
(TOUr & Travel)
April 3-6, 1995
Harrisburg, FA ~
Nancy Foster
Participation:
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,series of 'trade shows and dinners ~targeted to the owners and managers of
the major agencies in each location. Attendance 'is 150-200 per lo'cation for
, a total of 450-600 qualified buyers for the \.leek.
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American' Airlines vaca~ion Supermarket
,(Tour & Travel)
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'April 20~22, 1995
Dallas, ,'1')(
Nancy Foster
Participation: None
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showcase 'theAA product and preferred sup~liers.
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Long Island and Westchester County Sales Mission
Dates:' T. B.D.
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European Sales Kission
Dates: T.B~D.
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1995
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Southern Women' s Show
,( Tour (. Travel)
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May 4 7, ~1995
,providence, Rhode Island
Nancy ~oster - Jessica Fileger
Participation: None
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duration.
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,Nashville, Tenn.
Nancy Foster - Jessica Fileger
Participation: None
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, Consumer show with estimated attendance of 30,OO~ over the four (4) day
duration.
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T . I ~ A .. Pow How I 95
(Tour & 'Travel)
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May 20-24, 1995
New York City New York
Sam Johns - Nancy Foster - Lee Daniel
P~rticipation: None
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wide.
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(Meetings & conventions)
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June 1, 1995
washington, D.C.
Andy Bergeron
participati~n: One (1) at no ~ost.
Annual show. produced by the Washington ,society of, Ass'ociation
Exocutivea. Attended by association executives and meeting planners in the
washington, D.C.' area. ' ~;)
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(Meetings & Conventional
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June' '13-16, 1995
S:t .' Louis, HO
Andy Barger.on
Participation: None,
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Educational conference for those involved in'exposition manag~ment.
Kee~ina Planners 'Internation~l (M.P,.I.)
(Meetings & Conventions)
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June 2S-27, 199i
Chicago, ,Illinois
Andy Bergeron
,"Participation: Total of 4 {Andy plus 3 additional localM~p.I. supplier
members)
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corpo~atioI1 government and multiple management meeting planners.
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(Meetings & C~nventions)
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,July 31 - August 2, 1995
, 'New, York City,~, New York
Andy ~ergeron ,
participation: 2 at no cost,
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government in and around the New York area'
corporations
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American Trims Air
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Indianapolis, Indiana
, Nancy' Foster
participatio~: None
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event.'
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August ,13-16, 1995
,washington, 'DC
AndY,Bergeron
participation: 2 at ~445.00 p~r person
Annual meeting attended by association ~~ecuti~~s ,rep~esenting all
'facets of the business community.
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1995
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(Meetfrigs & Conventions)
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,Philadelphia; ,
Andy Bergeron
participation:'
7, :1995
PA
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Exposition and conference designed to bring together qualified meeting
planners and, suppli~rs, generating bookings and g,ualify,leads.' "','
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Location:T.B.A.
Sam Johns ~'Nancy Foster - Lee D~niel
participation: None
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GREATER CLEARWATER CHAMBER OF COMMERCE
TOURISM PROMOTION
. Promote Clearwater and Chamber members by assisting over
200,000 visitors at the Clearwater/Pinellas Suncoast and
'Beach Welcome'Centers to ensure our visitors are provided
the .infonnation they need to better enjoy Clearwater. .
. Offer members and non-members the opportunity to promote
their businesses through welcome center advertising
opportu~ities. '
. Promote Clearwater to travel agents ,and potential
visitors by publishing and distributing 125,000 copies of
the Official Visitors' Guide which provides them with the
information they need to choose Clearwater; all members
receive a free listing in the Guide.
, ,
. Promote Clearwater ~nd its beaches nationally through the
awarding of Clearwater vacation prizes on various game
snows (ie. Wheel of Fortune, Jeopardy).
., Host over 80 top pro~ucing domestic travel agents yearly
'during our Domestic Super Fam.,
. Host selected travel writers over the', Jazz Ho'liday
we~kend ~esulting in news articles about the ,benefits of
visiting Clearwater~
, ,
. PUblish a tourism-oriented preps kit on Clear~ater which
is made available to travel writers, tour operators and
other interested p~rsons.
. Publish a pictorial.'international marketing,brochure
encouraging domestic and international visitors to visit
Clearwater and its beaches.
. Work wit~ ~he county iri'hosting top producing
international travel agents during the International Super',
Fam.
. Promote Clearwater through travel trade shows and sales
calls made in conjunction with those shows, visiting
hundreds 'of travel agents in the United States and.ICan~da
(for example, in January and February, 1995, wi!l be ,
. traveling to 10 mid\>Jestern cities promoting Clearwater)'.
. Host pre> and post famil~arizations around: major tourism
meetings (ie. Travel Age East Convention, Florida Huddle,
, Florida Encounter) to expose 'atteridees to the Clearwater
tourism community.
..stimulate tourism by showcasing 'Clearwater to over 300
Orlando travel agents at Don Holland Orlando show.
. Encourage Orlando visitors to visit ,Clearwater by
conducting a yearly Orl.ando concierge and guest 'service's
f~miliarization to ,educate them on the value of sending
their clients to Clearwater.
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. Network closely with the Orlando concierge Association to
reinforce their knowledge and appreciation of Clearwater.
.' ~ Enc'ourage' meeting planners to host convent~ons in'
Clearwater and assist those planners in making the
Clearwater convention experience a,pleasurable one for
their attendees so they will return with their families.
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. 'Introduce meeting planners, travel writers and travel
agents to Clearwater,through county and state
familiarization trips to the area.
. Distribute the Clearwate~ promotional video'to interested
travel agents and tour operators.
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. Work, closely with Anheuser-Busch Family Theme Parks to
promote Clearwater. '
. Installed international "i" signage'at the three Chamber
,offices so international ,visitors can be better served.
. Applaud tourism leaders' contributions by honoring the
"Tourism Person of the Year.1I
. Publ~sh a Helpf~l Hints brochure in four languages, to
educate our visitors on Clearwater l~ws and cust9msto
ensure their visit is a pleasant o~e~
. Coordinate the in~kind contribution program whereby the
tourism industry pledges services to be used for promotion.
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. Work with the Hillsborough Aviation Authority to '
encourage various airlines to utilize Tampa International
Airport in order to facilitate visitation from new tourism
markets.
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. Educate' the media, government officials, the business
community and residents on the value of tourism through
Celebrate Tourism!, 9uest editorials ~nd vision Cable
programing.
. Improve our economy by promoting,' supporting and
enhancing major and minor league baseball in Clearwater
through, both formal and informal activi~ies; baseball has
an. estimated $20 million economic impact on the area~
a Wqrk region~llY with other chambers, cities 'and counties
in recruiting large sporting events to the ,Tampa Bay area
resulting in significant media exposure and visitors to the
area.
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. Gain national exposure for Clearwater in conjunction,
with the Hall of Fame Bowl through Beach Bowl Day.
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. Encourage profes~ionalvolleyball tournaments to visit
Clea~ate~ (ie. Coors Light Women' 5 Pro Tour, :Bud Light
Four Man) resulting in media exposure and visitors to the'
area.
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. continue the fundraising and public relations campaign to
open the Pro Beach Volleyball Hall of Fame on Clearwater
Beach.
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"Involvenlent is the Key"
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"To enhance the business environmelll and promote
economic growth to ensure a high qlUllilY of life in
C/eqrwater and lite Tampa Bay area."
Th i S In i ss ion participate all the comminccs and task forces
statement is your which will help shape all our futures. Rctum
Cha m ber' s as- the enclosed involvement card or call your
surance the' Chamber for more information. Show your
programs we under- commi1mcntto enhancing the quulity of tire
take on your behalr in Clearwater.
will be progressive I look forward to working with and for you
and proactive. The during the coming year. Pleuse, share your
, programs outlined needs, concerns and ideas'with me and othcr
in this documcnt will guide your Chamber Chamber leaders and become as active as
:, "; through its long range plan. We will work to your time permiL<; in our gre.1l organization.
l.t: promotc strong public/private partnerships,
promote regionalism and work to create a
, " higher nwareness of the Tampa Bay area as
:. 't.il a safe family vacation destination.
Over 80% of the businesses in Clearwater
me small businesses, They arc the lifeblood
A' of our community and their involvement in
" \.t,t )tQur ChaEnbcr is cruciallo iLS success.
We will work to continue to be eITective in
r" ' assisting businesses that may wish ll> relo.
~ cute to our community and enhance the
" ' ;.. cconomy and quulily of life for our resi-
dents.
r; Please share this documcnt witli the other
k. mcmbers of your corporate tcam. As owners
in this organization, you arc encouraged to
~ Our Division System
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Sincerely,
~U/~?~
Phil M. Hcnderson
Chairman of the lloard
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p.', Your Chamber's goal is to nddress the many and diverse needs of the Clearwater
~ communily, fa accumplish this. your Chumber focuses iL'i efforts ill six divisions: Tourism.
'Govemmcnlal AffairslEducatiol1, Membership, llusinesslEconomic Developmcllt, Exe(:u-
livc/Finance and Special EvenL'i/Public Rclutionn. Each is composed ofcommitlces and task
[ forces to accomplish the goals ouLlincd in this pu1?licalion.
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Tourism Division
Helping IlItmct hundreds of thoUsllmls of visitors who spend $'670 million wlnuillly .. page 1
Governmental Affairs/Educatiun Division
Ensuring r~sp()nsivc govcmrncnlund cducntilln ill1pruvclllcnL~ . . . . . . . . . . . . . . . . . . . page 2
, "
Membership Division ,
Pruviding dirccllllcmbcr bcncfiL~ ... . . . . . . , . .. . . " . .', , .,' . , , . ., . .0. , . . , . . . 0 . page 2
. ,
Special Events/Public Relalions " ' ,
Incrcllsing Ilctivilics for membership inlcracuulIllmJ invutvclllcn1 ,..........,.,.. pilgc 2
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Economic/Business Development Division '.
Stil\1utlllinc rClllmnahlc Crowlh ,.,.,.......,......,.........".....,....... puce 3
Tourislll Division
Our Tourism
Division ischargcd
with attracling
'more visilors 10 the
Clearwater aren.
Each year tourists
bring morc than
$670 million into
Clearwater's
economy, keeping
our taxes low and
quality of life high. Our Chamber con.
centrates on 'promoting Clearwater'
throughout the United Statcs, Canada, and
Euro~, In 1994; lhe Tourism Division :.vitl:
o Maximize efforts to nttract visitors to our
arc.1 by marketing Clearwater to travcl
ugcUL,>, tour operators and other tourism
professionals, inc1udingjoint promotion.
al eITorts with thc county and state.'
Professionally assist oyer 250,000
visitors who stop at our Clear-
walCrjPinellas County Welcomc CenICr,
Beach Welcome Center and main office'
annually.
. 0 Promote Clearwater to travel agents and
potential visitors by publishing imd dis-
trihuling over 125,000 copies of the
Chamber's official Visitors' Guide
which provides thcm with the infonna.
Lion they need to choose Clearwater,
o Work regionally with oilier chambers,'
cities and couties in recruiting sport5
event,> 10 Ule Tampa Bay area. '
o Improve our economy by promoting,
supporting, and enhancing major and
minor league baseball in ClcarwalCr.
fJ Encoumge more professional volleyball
tOW11amcnls to visit Clearwaler.
o Encoumge new and return yisits to Clear.
water from Orlando visitors and resi-
dents by developing and enhancing
promotional programs; promote Clcar~
waler as an cxlCnsion ofan Orlando vaca.
tion, nOl as an alternative.
o Promote further identification of Clear-
walcr Beach as a volleyball destination
and tournament locution through the
development of the International Pro
Bench Volleyhall Hall of Fwnc. .'
o Ensure travel writers and travel agents
arc educated on UIC many reasons to
promote our 'area lhrough their
familiarization trips 10 ClcWwlllCr.
o Ensure Clearwater's reputalion as an out.
slllnding tourist destination by inves.
li~ating more ways lO create a "visitor ,
fnendly" ,atmosphere. .
See Tourism page 8
Goverl1111ental Affairs/Edllcation I}ivision '
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The Govcmmcnt.al
A rrnirs/Educa tion
Division ensures our
elected officials arc
made aware of the
needs oC the business
community. h will
also enhance the
economic viUllity of
the greater Clear-
wuter area by promot-
ing business awareness tJlroughoul our com~
munity and county and will fOCllli on enhanc-
ing our educntion system. It will:
Ii Represcnt the needs of tJlC business com~
munity at tJle locril, Slate and federal levels
, of .government, and with all appropriate
governmenlnl organi7.mions.
. Ii Improve higher education accessibility by
increasing tJle availability of University of
South Rorida upper level and graduate de.
gree courses in North PineHas and/or the
North SUllcoast.
o Develop positions on issues affccting our
. members and see that they arc addressed by
Ollr city and C()Unly commissions,
(> Adopt a sUlte legislutivc plutform and work
witJI our locnl nnd slal.c elected orlicials to
ensure our pasHions arc addressed.
Q Investigute t.'1X 5;lving mca'iurc,s by laking an
active role in the study of tJlC advnntllgcs of
consolidation of somc countywide.services.
o Strengthen puhlic/privule communication
by conducting a political barbecue for tllC
Chamber membership and all c1eclCd om.
cials from Pinellas County's municipalities,
the County Commission, and all slate and
fedcmllegislators. ,
Q Promote good government by supporting the
goals and objectives of CLEARPAC, a
political action committee amlimed WiUI
your Chamber.
o Provide opportunities for members to hear
speakers address topical issues facing our
slate, county and local levels of government
tllrough two Brcnkfa'it Club m~tings.
o Develop n stronger public/privnte partner-
ship with the city through meetings, interne-
tion, cooperation and coordination WitJl the
DDB and theCRA. '
o Create a Hcaltll Care Task Force to study and
monitor the various h~lllh care proposnls.
Melllbership Divi~ioll
Tlll~ Membership
Division is charged
with ensuring your
Chamber grows in
the numbers and
dollars necessary to
best support the
programs that serve
our community. It is
also responsible for
developing networking opportunities and
'services to members. This year tlle Division
will:
o Provide productive member.to-member
contact tluough monthly networking and
display opportunities ::It "Business Afler
HOUTS,"
o Provide members with potential
customers by publishing n list of those
individuals planning to visit or relocate to
Clearwater.
'~~ Promote member businesses by
publishing and distributing a Membership
Business Directory which lists all
memhcrs at no charge und provides an
opportunity Cor additional promotion.
through advertiscmcnts.
o TtHlnk. members for their support qf your
Chnmber through "Operation Thank
You," n one.day; membcr~to.member
thank you blitz.
/; Provide u low cost, high bencfit group
insurance program for members,
designed for small businesses down to
one employee.
r" Educate our, new members on how
Chamber programs benefit their business,
how to use those benefits to their fullest
advantage, and the importance of
beCOIll ing involved through the New
Member Receptions.
y Enhance programs and services to
members by improving your Chamber's
facilities.
Ij Communicatc the Chamber's
::IccomplishmenL'l, positions on important
issues, and benefits of membership
through a professional, monthly'
newslcller.
licensed
C-4612
insured
SMORE ENTERPRISES
Painting & Carpentry
Chamber 01 Commerce Member
201 Y~ms Experience
10475 118th Terrace North
Largo, FL 34643
Phone (813) 393.8522
Robert F. Smore Sr. (Owner)
Beeper: 468-5668
o Educate our youth on the value of. voting--
through "Kids Yote Clearwater," a progmni
'which takes children through the elcctoral
process along with their pnrcnts. ._
o Provide education and discussion oppor,
tuni tics for business leaders on topical ,issuc.~ ,-
that inipacl tlle educution community or en.
vironment through an annual educlltiol- , '
furum. ' .
v Strengthen our school system byencoumg-
ing Chamber members to volunteer their
. Ii' - ~
time as mentors .and tutors III our publiq ,
schools. , I ,;
o Provide additional guidance to urea schools .',
by placing Chamber members on School...' (
Advisory Councils (SACs), established byl
Blueprint 2000. ' ,
o Create II better educational environment by '.
developing-partnerships between the Pincl-r- ,
las County School, System and the Clcnr-l :
water business community.
o Provide additional opportunities for busi1 "
ncss lenders to get involved in the school
systems tllrough the PineHas 2000 efforts. I.
o Review, evaluate and report on FEMA
operations, ' . , I.
. Special Events/PR
The Spcc,ial EventslPublic Relations I
Division offers networking opportunities,'
for Chamber members and events that ap-
Peal to various segments of our organiza. { ,
tion. In 1994, tlle Special Evcnts/PR h'
Division will focus on: .
o Organizing the Bayside Bridge Boogier
II, tJle SK, IOK and Fun Run across the
Bayside Bridge in October. -
v Provide exposure for area rcstaumnts
by organizing another "Taste of Clear- I '
water." , .',
See EVENTS pngc3 ,
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Advertise
, In Impact
DPI Quality Paints Is Now...
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Florida's Best Mildew
Resistant Pai'ilt Since 1965
eLEARWATER
532 S, Missouri Avenuo
Clearwator. FL 34616. (813) 46t.o5t 1 .
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11993 Annual Report
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Serving us your
Chamber's Chair-
man of the Board
was very demand-
ing, but also very
rewarding. Yourpcr-
sonal involvement
and financial sup..
port of your Cham.
ber are insturmcnlnl
in making the ac~
complishmcnts
" R. CarlJon Ward I isted below a
. b1' C}lairman o[lIw BOOJ"d reality. 11 is with
great pride that I
congnllulale you on a job well done. Please
Lake a moment and review your accomplish-
ments. ,
o Benefited students of all nges by
. facilitating a joint-use agrcement be-
tween tlle University of South Florida
, and ilie School Board to create a north '
Pinellas site for upper level college cour-
ses and expanded programs.
o Created a positive economic impact by
cclebr.lling the dedication of the Baysidc
Bridge by conducting ,the Bayside
Bridge Boogie, a 10K, 5K and fun/run
walk event drawing over 3,600 par.
" , u~ipanlS from around the SIllIe.
v Made our intenlational visitors trips
stress-free and more cnjoyable by
, publishing 100,000 copics of a "helpful
hinlS/welcomc" brochure.
t) Increased Clearwater's pOlential as a
tourist destination by educnting over
1,000 travel agents. travel writers and
meeting pll\nn~rs through particip:llion
in 10 Discover Florida's Suncoast
fUl1Iiliari7.ation trips and, one sales mis-
sion lO the Northeastern United Stnles
and the Piltsburgh truvel trade show.
o Focused on Ci:onornic development of
,the NorUl Greenwood area by securing
necessary funding to initiate the Dusi-
ness Alliance, which.
o Educated the public on how your cham-
ber is helping them by producing the first
Chamber public information television
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show through the resources of Vision
Cahle.
(I Promoted Cleurwater and Chamber
members by assisting over 250,000
visitors at the Clearwatcr/pinellns Sun-
coast and Beach, Welcome Ctrs.
0, Promoted major league baseball by wel-
coming our spring training tenm, the
Philadelphia PhilHcs, back to Clear-
water, coordimHing (lleir, opening day
ceremonies,
o Educated voters on issues facing Uie
1993 Florida Legislature by researching
and proposing a legislative platform.
o Supported Health Care Reform that
provides uHordablc health care in~
sUrJnce to businesses willi 50 or fewcr
employees.
0, Supported the Florida Voluntccr ProtCi:-
tion Act which was crealed to give
limited immunity to volunteers of non-
profit organizations. '
(I Gained excellent exposure for Clear.
, w?-ler by distribuling 125,000 copies of
the newly revised 1993 Visitors' Guide
throughout thc Uniwd Suucs, Cnnada
and Europe. .
o Supported the continual funding of
fcderal dollars for Space Station
Freedom project by adopting a rcsoluion.
o Continued to support Ule opening, of
, Dunedin Pass by urging the City Com.
mission to pursue the necessary permits
nceded 10 rc-opcn the Pass.
o Promoted downtown by bringing nearly
800 people to downtown Clc3Cwutcr for
the 4th Annual Taste in Downlown.
o Secured local and nalional recognition of
Clearwater as the spring training home of
the Philadelphia PhiLIies,
o Established our presence in the Stnte
Capitol by joinillg with over 175 busi-
ness :md community leaders visited Tal.
lahus!>CC for Talllpa Bay Day '93~
o Supported education by facilitating
Pil1clJa... 2000, a local spin-off of 111c
See Accomplis/lmmts p.1ge 7
Econ0l11ic/Business
I)evelolllnen t
Division
StrengUlening our
business community
translates to a better
economy and quality
oflifc forClearwnter.
The EconomjclDlL';i~
ncss Development
Division addresses
Ulis goal by' bringing
more businesses to
our area and
strengthening the
economy for mose already cstablished., The
Div:sion also addresses !lIe special needs of
the various geographical areas of Clearwater,
small business concerns and commmunity
, achievers. TIlis year the EconomiclBusiness
Development Division will:
o Enhance our lcx:alnnd regional economy by
promoting growth through public and
privatc partnerships. '
'0 Strcllgl11cn our smal1 business community
by addressing their concerns through the
Small Busincss Commitlcc.
o Expand and improve the small business '
resource ccn~r to provide more infonna- ,
tion and resources for small, business
owners.
o Improve the management of small business
by ,cstlblishing a Small Business Refcrml
Network and by acting as a Huson between
businesses and tile Small Business Ad.
ministration (SBA) and the Service Corps
of Retired Executives.
o Recognize the imporUu1ce of small busi-
nesses to our community by honoring an '
outstanding Small. Business of the Year .
" RiXognize an oUlStnnding member of the
Clcarwalcr community as 1994's "Mr,lMs.
CICIlrwalCr. "
0) S trengthcn our four Area Councils lO ensure
they address the opportunities DJld needs of
each geographical area of Clearwater. In-
dividual Council goals are:
o Dayside Area Council,
" PromOle a Baysidc identity and crente
business opportunities by conducting a
Town Meeting for local businesses.
" Provide infonnation on a pertinent con. '
cern to Bayside businesses through town,
meetings and a speakers' series. '
o Beach Area Council
o ~ocus on beach cleanliness and safely.
ISSUes,
o Review and prioritize Clcarwa~r Beach
Blue Ribbon Task Force programs.
" PromolC improved' cOmmunication
See Eco DtJl pngc6
IOPEN SOON!]
'.
HVHN7'S from page 2
o Enhancing the public's and
membership's awareness' of your
Chamber's goals, uccomplishmellts,
positions and programs ulmugh the cf.
fOrLS of the Commullications/PR Com.
minee.
o Offering UII opportunity for members to
get tremendous bargains on weekend
trips, mcrchandise, kwetry, nnd sur]>rise
, , packnges at ule Chumb('r's llolid:lY Auc-
tion.
0' Incrcnsing member, busincsses' effec.
tivcness tlnd custo'mer sausfl1ction by of.
fering u Totul Qualily M:1I1agcment
Fanliliariwtion Program.
o Offering the' public un opportunity to
learn the importance of our Chanlber of
Commerce through n regular television
program offered thanks to Vision Cubic.
o Offcring members an aftemoon on the
links through the Chamber's golf touma.
rncllt.
" Strengthening our relationship with
professional spans teams and offering
members the opportunity to have special
interaction wiUI the learns at various
sporti~g evcnL'i, breakfasts, and games.
3
CJuJirmlJ!I ofllle J/oard
Phil M. Ilemll.!rsun'
President
Florida West Const
Cruises
Clearwater Marina.'
Sllp 95
P.O. Bolt 3335
Clearwatcr. FL
34630
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Chaimuvl,Efccl
Ann M. Wilkins
Markcting Director '
CLW Really Group.
Inc.
, 2502 Rocky Pl. Dr.,
, Ste. 720
Tanlpa. FL 33607
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thirty.eiglll'Doard members. four area council chairpersons, past prcSi. '
dents, and a rcprescnlalivc from the' Coalition of Clearwater.s
Homeowner Associations. Each Board member serves on a commillcc ,I"
or tusk force. Seven Board members are elected annually by lhe, 1
membership to serve thrcc.year'teoos. Four arc appoinled by the
Chaiooan of the Board 10 serve one-year tenns. ,..
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F.r.Q"omictlJ U.I i"e.~,f
V/-ove/opment
Stephen R. Fowler
Prcsident
Fowler Associates
Arcllileels
1421 Court'St" Sic D
Clcarwater, FL
34616-8105
VICe Chairman -
Membership
John p, Connelly
President '
Connelly Insurancc
Group
630 Chestnut Street
Clearwater, FL
34616
1994 'Board of Directors
" , Your Board of Directors is responsible for assuring the progrnms the
, 'members have detennincd to be important are carried outsucccRsrully.
'; The Board is comprised of 11 ten f!lcmbcr Executive Com mince,
Mark N. Abdo Dan Doyle
The Long Center Danks Industries
, Daniel M. Andriso Edward C. Droste
Uniforcc Temporary Sl'TVices Provident M[lJ1agemcnl/
E 'A J l'looters Res!aurnnls
'Lee -. mold, r.
Lee Arnold & Associatcs. Inc. Dennis E. Eckel
. , Bob Bickerstarre Eckc\Advcrtisinll Associates
,Coalition ofClcarwnler's Homcowner Kenneth G. Hamillon
, . Asspcintions Palm Pavilion
Alan C. Bomstein Roben E. Heilman; Jr.
Crcalive.CcnullclOfs. Inc. Bob Heilmnn's Beachcombcr
David H. Bonk Sieve Jeffries.
Florida Power Corporation' , CiU7.cn's Bank ofClelUWalcr
Dob Burwell AI N. Justice, CPM, eRE
AmSouth Justice Corporation
Jured Brown. , ' Roland S. Kennedy
, Chci:ker's RcstlluarnnL~ Russell Kimball
Raben W; Byrd, Shelllton Sand Key Resort
. Bobby nyr~ Real Estnte Garry R. Lubi
Dan Carlisle Nnlionsnnnk,
Carlisle Lincoln Mercury Daniel T. Mann
Harry S. Cline Sun Bnnk ufTWllpa Bay
MacFnrlnne, Ferguson. Allison & Kelly Roy J. McCraw, Jr.
Roben N....'Pcte" Crawford, DDS Fortune Bank
Mary A. Devine J. H. McCurtain, Jr.
CM~AAdvcrljsing SCllrs. Roebuck & Co.
, . ~ -.. )~\'lIll'1't;ll[ <mdh'l' tlr pnlin' - ~ljl1i'1n" IIl:1J '
~}~. :7
I I~~; I ' RESERVE oun lMNQUET nOOM NOW ran youn
\ ,"-.' CIII\ISfMftSPM,lYOI\Ofll(IH,Vl;IHI
.. nO[J~onnlJto folliS, ror ",ol\llflloltll.llion, l;nll 441..1],101.
T II i: /~I~~~~~: UP I~
M.",b~r JOle C""'r~ll'h"'"'' 4~_.._.J
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1994 EXECUT]
"
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, VICe Chtzimwll .
"
Govcrntll4:nlal ,\ffOlu/
Educalion
Janice n. Cnse
Vice Prcsidcnt. Suneonst ,',
Divisions,
Florida Power
Corporation
908 Cleveland Street
ClclITwaler. FL 34617
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Vu:e Chairnum .
. Special Event.rIPu/J/ic
Rdaliol1.f'
Churlcs E. Dehr
'Executivc Vice PrcsidenL
',Moss Feaster Funeral
Homes
802 N. Ft. Harrison Ave.
Clearwater, FL 34617
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Judy Mitchell
Peter Brown Construction
t '..
" Frank V. Murphy..m
Morton Plant Health System
David C. Rijos ,
Rooisson Suite Resort on Snnd Key
Jack E. Russell, Jr.
Jilek Russell Oil <;ompnny
Talmadge Rutledge
Rut's ThrC Coin Laundry
Daryl J. Scaton
Bc.~t Western.Sea Wake Inn .
Don L. Seaton
Sea Wake Resorls
David P. Stone
Citizens Bank of Clearwater
Ronald W. Sluart '
Ron Stuart & ASsociall!5
James W3rt1er
Very Important Propertie5 Realty I
, Gene H. Wiiulham
NIl!ionsBank
Sieven 'G. Zahorian
Barnett nllllk of PmellRS
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8UIOIIS · '1111 · COLAS
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You Never Had It So Good.
So Fast.
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Organizational Structure
',~~ Your Chamber's ultimate rcsponsibilily is
~~IO you, its mcmbers, since your Chamber is
" , comprised of nnd finunced by the member-
r~ship. '
~ The orgunizuti'onul structure, shown
.below, illustrates how this occurs.
Starting at the top of the chart, it shows the
e :'gencr,nl membership who serve four main
b.,functlOns:
, I. You determine what programs your
,,,,Chamber will underlakc. .
k1 2. You linance'these programs through
)rour dues investment.
3. You staff the commiuees and task
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, ,.. ,~,~ ~<~ Churlcs D. Rlltlts, III
:' Partner
~. Harper Vnn Scoik & CO.
U~ 2111 Drew St.
I~:' P.O. Box 4989
Jt~:.:~ Clellrwater, PL
"\, 34618.4989
UX{ll COUlLI'd
Julius J. Zschuu
Allomey-nt-Lnw
Baynard. Harrell.
Mascara, Ostow &
Ulrich. P.A,
28050 U.S. 19 N.
Suite 501
Clearwater, FL 34621
forces that work to accomplish the
programs.
4. YOII elect the Chainnan of the Board
and Board of Directors who reprcscnt the
members and establish policy for your
Chamber. .
The gruph shows the commillees arc com-
prised of and draw from the general mem~
bership, The areas of responsibiliLy are
divided illlo six basic divisions, Each com~
millee has a chairperson who reports to the
vice chairman of the council or to the
Treasurer, in Finance's case. The vice chair-
men are members of lhe forLy~eight member
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, SERVING PINELL^S COUtn y ~W~GE l\JII
PLUMBING SERVICES
BY 6Ut Inc.
....II'JII..I...'.I
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DON'T CUSS. CALL 6Ut
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Rolllll 510ro, 1422 PINEHURST ADAl? DUNEDIN
STAlE OF FLOflILJ^ fl~UMilINO CONTIl"C1OFI Cf' C07~~1U
734-8804
0" Ok ~I.or.t4'
5
PrC.fWCnJ and CEO
Peter Woodhnm
Greater Clearwater
Chamber of
Commerce
128 N. Osceola
Avenue
P.O, Box 2457
Clearwater, FL
Board of Directors and serve on the Execu-
tive Committee, which is responsible to the '
Chairman of the Board.
The Chairman of the Board, your
Chamber's chief volunteer leader, is elected
annually by the general membership. .The
vice chainncn are elected by and responsible
to the Board of Directors, who arc ultimately
responsible to thc'mcmbcrship.
The professional staff is led by the Prcsi~
dent, who is responnible to lhe leadership.
'The slaff assists the voluntccrs in carrying
out Uleir dl!tics. There is a sUlf( vice presi-
denf and support stuff to each division.
;.
*(}k.t. tk.i G+U
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RHODES
JAY Rhodes rUN ERA l 0 IRE C T 0 A 5
!3elchol Chapul
8JO N. Bolchof Ad,
446.2222
D,uid Chapel
800 E. Ol\lid Ad,
446.3055
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o ECONOMICIBUSINESS
DEVELOPMENT
BA YSII>E AlmA COUNCIL
Slcvc Jeffries
Citizcn's Dank of Clearwuler
BEACH AREA COUNCil..
Jwnes Warner
Very Jmportnnl Properties ReallY I
, -
CENTRAl. AlmA COUNCIL
Mary A. Devine
CMSA Adverlising
NOnTII AUEA COUNCIL
Mark N, Abdo
The Long CCOlcr
SMALL nUSINESS COMMITTEE
John W. Francis
Citizens Dank of Clearwater '
IU~LOCATION nESPONSI~ TASK
FORCE
. Stcve Fowler
Fowler and Assochltes
o GOVERNMENTAL
AFFAIRS/EDUCATION
ClI~ARPAC
Ronald W. Sluart
Ron Sluart and AssocialCS
EDUCATION COMMITTEE
Roben N. "Pete" Crawford, DDS
~ : .. c. . .
. . .... { .
,: " H. W.Be~ins:. . . .:. . . . ~ . ,1922
;; .' 'w. '1': Hamson . '. :- ... . . .. ' 1923
, ':R:'B;Norlon .'..' ]924~27,28..31.37
:",', 'FrCdJ.Lcc . . .. . . . . . . 1925,26
',' ,','J.] Pavey,. . . , .'..' . . ..'. 1929,.30.,
,,;:',PrunkTack. ~. .:'. : . .'. .' '1938.:41
:' : H. M. Tumblirkc . . . . . . .. .. '1942
\ W;.H.Tar.vin'.... . .. ; . . . . . . '1943
:"JosephTumcr,; ',..:...... .'. ]944 .,..
'l,':'J[lckM~e~s "~" ; . . . . :.. 1945
.; ,.' H.H.Duskm:.'.;..,... 1946,47
, ," TnvcrBnyly,' . .'.'. . . . . . 1948,49
:' ,,' HcrbCrt Grice. .'. / . . . . .. . .' 1950 '
, ;':'Mtlurice Condon. .,;' . . . . .. 1951
."' . John BDlslone, . . . .:: . . . .. i952
;~,' 'Willirim'M..Goza,Jr. ... . ..: 1953
. " Ben KrcnlSman ....,'..;. 1954,
" .... John W. Rowe . '. . . .. . . ;. 1.955
, , ;: , ,H. Dennison Parker, . .. . .'. '. 1956
;:.":"RciyPilunrin -:... .'.. .'.;. ]957
Eco Dcv from page 3
o Central Area Council
o Enhance lhe coalilion building and
',curnmuniculion belwccn downlown
organizations.
o PrOlI1l)lc lunch or c\'clling aClivities ill
downlO\\.(n Clearwater and Coachman
Park sllch as concerl.. and special events,
1994 (:hairpcrsons.
IIEAI:rU CARE COMMl'n'EE .
Margarel M. Svenson, MPH
Sun Cml<;l Hospital
NORTH SUNCOAST IIIG1lElt
EDUCATION TASK FOnCE
Co-Chairs:
Ann M. Wilkins
CLW Realty Asset Group
R. Carhon Ward
Richards, GilkcYI File, Slaughter, Pmtesi &
Ward, P.A.
URBAN GOVERNMENT
COMl\lITTEI~
Richard R. "Buzz" David
Florida Power Corpomtion
o J\lEMBERSIIIP
nUSINESS AFTER lIouns
COMMrn"EE
Dee Shaw
AmSouth ~ank
l\1EMUERSlIIP RETENTION
TASK FOnCR
Ed Biagi,
AmSoUlh Bank
o FINANCEIEXECUTIVE
BUDGET COMMITTEE
Charles D. Riggs, III ,
llurpcr Van Scoik & Company
" l>ast Presidents
David Perkins,Jr. ' . . .'., . . . " 1958
Roben Heilman ....'..... 1959
,Wcsley'Shoit . . . . . . .... '. '. 1960
Lewis Homer. ~ . . '. . . . . .. 1961
, John H: Meek ........... 1962
\Vallacc Blackburn'. . . . . . . . ) 963 '
Dan Carlisle. . . . ',' . . .'.. '1964
E. Edward McGinley :.....,1965
Gene A. Robinson . , '. . . . .. 1966
, J. Fred Canlpbcll . . . . . , . .. 1967
Glenn W. Beneke' . . . . . . . . . 1968 .
Ray Dnniels ....... ". . . .1969
Irving H. McCoy.. .. .. . . . 1970
Sam R. Coley'....,. . . . '. . .: 197]
Roy M. Henderson. . . . . . .. 1972
C.E. Bud Renfroe . . . . . . . . ' 1973
TrumUllSims..:..... .'..' ]974'
, Dom Minolti . . .. . . .. . . '. ' 1975
Al Semlow . . . ~ . . . . . . .. 19.76
Parks DUllcan '. ~ . ~ . . . . . '. 1977
o Provide anouler mcmoorship networking
opportunity by assisting lhe Spcciul
EvenL'i division whh "Taste of Clem.
.....ulCr."
o Ensure safety of dowlllOwn I1Icrchams
and shoppers by slllllxlrling ule Business
Crime WU!ch Prognllll.
r- ,
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FACILIITms TASK FORCI~
Roy J. McCraw, Jr.' l~-:
Fortune Blmk
NOMINATING COMMITTEE
R. Carlton Ward j'"
Richards, Gilkey, File, Sluughler, Pmtcsi 8,
Ward, P.A.
o TOURISM, r-
TOUIUSM MARKETING COMMlTl
TEE
Mall Knowles
Bellevicw Mido Rcson Hotel
SPORTS COMMITTEE
Garry R. Lubi
NationsBank
o SPECIAL EVENTS
COMMUNICATIONS/PR
COMMITTEE
Jeff Slorey
CMSA Advertising
GOLF TASK FORCE
William Hancock '
Con~elly Insurance Group
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.. As of Publication DUlC
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George Tiee . .. . ',' . . . . .' 1978 ,
N. David Korones,. ~.. . .... 19.79, .
John Ricketson .' ::, ~. :,,' .:~ '... " ~980 '1'
James W. Stewart, ," ...'. . .. 1981
,JohnN.Wyllys.,.'.. .'... .'.. '1982'"
'Jack E. RusSell, Jr. ...,.. . . . .' .1983 ,
Lee E. Arnol'd. Jr. .....;.. ,'1984' .,"
Ronald G~ Smith .','.. . '. . '~ .,. 1985,
Alan C. Bomstein. . . '. . . .: 1986, I,
Don L. Seaton:. .':.. . . . ... 1987"
Parkcr J. SUlfTord ,. :. . . . .: 198~ l ' 1
Robert W. Byrd ....,.... 1989 ,
David P. Stone .,..: . '~ . ..: . .. 1990,:' I
-RobertA. Burwell ,. . .<..'... 1991',. I
Kenneth ,G. Hnmiflon, .~ .'. .. 1992 :1:
R. Carlton War~ ". . ... .' ~ . . " 1993 ;"/
Honorary Life'Mcrnbcrs ',' . ~", \
' H. Eliscn Van' BO'l1er.' " ; :,:, I
,Winnie C. Ficht' ,: ';-. L '
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o NOI.th Arcu Council
o Recognize ule value of our IctlChers by
sponsoring .and improving tJ1C unnunll
T~cher Apprccintion Bre.1kfusL. l
o Promote the completion of the -',
Countryside Community Cenler.
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quires' from businesses und investors
from nil of the Unilcd Stntes.
() I ronored the Bernd Group ns 1993 Small
Business of the Year.
o Assisted the City of Clearwater and
Workforce in identifying over 25 Chmn.
ber members' busincsscs to participate in
, thc City Summer Jobs Program.
() Assisted the City in developing a arw
chitectural thcme for Clearwater Beach.
o Took an active role in redevelopment by
attending eRA meetings and providing
input to CRA decisions when ap-
propriate.
I) Provided infonnation for small business
owners at your Chamber's Smatt Busi.
ness Resource Center. '
I) Provided members with an opponunilY
, for 'a fun evening and rJiscd money for
lhc building fund during your Chamber's
firsl c\'cr nighl golf lOumamCnl.
v Increased medin cxposure for and helped
gencrate marc public awareness of our
Chamber by increasing the coverage our
organization receives in the media.
e) Educated general public on Chamber's
involvement with Palm Harbor Univer-
shy lligh lhrough a guest editorial.
o Slrcngthened your Chamber's and
community's relationship with the
Tampa Bay Buccaneers by conducting
the Sam Wyche Breakfast.
v Strengthened your Chamber's and
community's relationship with lhe
Tampa Bay Liglllning by conducting lhe
brcakfasl with Phil Esposito.
(, Provided an op'portunily for members to
receive discounts on altrJclivc packages
and hems atlhe Pre. Holiday Auction,
:. Ensured Clearwalcr would have ex.
p.mdcd 'opportuni tics' to pro male iL<>e1 f by
developing a datnbase of loeul and I1U'
tional newspapers, "
fj Increased Clearwater's exposure by
dc\'c1oping a media kil on Clcarwalcr.
lltis effort was made by a student from
Clearwater Christian College, which also
helped to improve the Chamber's
relationship wiUtthat institution.
(, Distributing a video on Clearwater and
its many amcnilies to help maximil.c
Clearwater's promotional avenues.
o Gained nmional exposure for Clearwater
in conjunction with lite Hall of Fame'
Dowlthrough lite Beach Bowl day. '
<) Provided a Basion between the bWiiness
communily and the Chamber through in.
volvcmcnl with UtC Pincllas Suncoa.o;t
Convention and Visitor Bureau, Dis.
cover Florida's Suncoast, the Florida
Tourism Commission, the PinetlasC0l1l1w
ty HOlel Motel Association. '
l; Promoted nicmbers to visitors while us.
sisting visilors through publication of
15,000 Clearwmcr maps distributed In
visitOrs, new rcsidenlS. the lmvcl trude
7'
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and oUters.
o Slimulatcd tourism by showcasing
Clearwater 10 over 300 Orlando travel
agenL" at Don Holland Orlando show.
o Promoted Clearwater and its benches
nationally lhrough the awarding of
Clcarwat.cr vacation priz.es on various
games shows (Jeapordy). '
o Fncititiated visil1ltion from new tourism
markets by working with the
Hillsborough Aviation Authority to en.
courage varioll." airlines to ulilize Tamp"
International Airport
o HelPed Chamber tourism industry mem.
bers promolC their businesses by coorw ' .
dinllting several promotions 10 the Sl1lte
of Florida's Jennings Welcome Center.
(; Promoted our local baseball tcwn, the
Clearwater Phillies, through hosting a
picnic and business showcase for lhe
Clearwater Chamber Night at lite Phil-
lies.
f) Educated the media, government om~
daIs, the bll.'iiness community and rcsi.
denL'i on lite value of tourism through
Celebralc Tourio;ml
<) Encouraged visito~s and potential new,
residenls to support our members
through panicipation on theSuncoast
Activily Line. ,
o Promoted Clearwater through the reader
response card in SL Petersburg/Crear.
waler Area Convention Visitors' Bureau
Travcl Agcnt Directory. Promoted
Clcarwalcr by hosling the Beach Volw
leyball Sunshinc St:1te Games on Clear-
water Beach,
o Honored the Tou'rism Person of the Year,
Mr. Bob Jones of JP HOlels, who sig-
nificantly contribcd to the tourism in.
dustry over the past years.
v PromOlcd CleUlwat.cr internationally by
hosling 88 lop ,producing international
!ravel agents and managers {or a weckw
long super fll;'Ililiarization trip.
Sl'.c Accomplisllmtnts P.1gC 8
"
m AttomptL~J"'lrnl.f from p:lgc 3
national "Goal'i 2000 - l!ducalc America"
< Initiative.
o Recognized un outstanding citizen, Mr.
Fred Fisher as Mr. Clcarwater.
o Provided business COnlrlClS by promoting
member'la-memhcr nelworking by con.
ducling 13 Business After I {ours wilh an
annual atlcnrnmce of 7,50n.
o Strengthened lhe Chamber's memher.
ship base by bringing in 452 new memo
bers. '
v Provided opporlUnities for Chamber
members to meet <1nd discuss polilics
wilh guest speakers; Florida SCCrellll)' of
Slnte Jim Smith, and Jeb Bush. '
o SupPorlcd educalion by hosting
numerous Clearwatcr principals and
teachers al a focus group meeting UUIl
cenlered on enhancing the business
, community's relationship with Clear-
water public schools.
o Supported Chamber educational
programs to enhance the quality of high
school grad II ales coming' oul of Clear-
water high schools by creating the Cham.
, ber "Education Fund", the firsl of iL'i kind
by a C:;hambcr in the SUlle of Florida.
o Addressed heallJl issues corifronting lhe
business community from the fedeml,
Sl1lte and loenl political fronL~ by creating
,a HCtllth Care Committee.
o Maximized the Chamber's abilily lO
lobby elccted officials on the local slalt~
tmd federal lcyels by creating a "Who
Kl)owS Who" nelwork.
v Initiated an aggressivc campaign to in-
volve Inore businesses in Clcnrwaler
schools by providing mentors or tutors,
serving on school ad visor;' councils
(SACs). and providing speakers.
o Recognized and honored over 900
leachers and adminislflllors al lhe
Teacher Appreciation Breakfast.
~, Promoted the imporumce of building a
community cCnler in the Countryside
area by conducling iI one day "festival"
'program und working wiutthc eity move
up ilS plans to comarucl the ecnlcr b~1
, 2.years. and increase the funding for the
N' projecl by 5700.000, from 5500,000 to
~ S 1.2 million.
o Assisted business' Slafl-Up by printing
our second edition of OlC "Swrling a
Business in Clearwaler, Florida"
brochure.,
o Encouraged perspeclive businesses
thinking of relocating or e}!:pallding intu
lhe greater Clearwater mea by dislribul'
ing over 15,000 copies regionally,
sUttcwide and nationully o{ "Clcnrwa!cr
. Clear Vision,"
~\ Encouraged more visitors lO S!<IY and do
bllsinl~ss in our area by opening (lur
Beach Welcome Certler seven days a
~ ' week.
lI... ': I~cspomlcd to over 375 relocation in.
On thl? shore of ARBOR ~(
Old fompa Oay, SHORELINE
Arbor Shoreline office porl~
Office Porl~
provides 'your business \11llh 0 srunning
natural environmenr, One mile SQulh
of f\oU/e 60, Abundonr pOTJ~in9. Full.
!.efvi(f;'> leases or incrl?dible rotl?5.
IC'" JUSTICE
.., CORPORl\T10N
,COllllT\OrtCill Real Er.lalu
19029 U.S. 19 North
Claorwator. Florida 04624.0156
(810)531-4600
On-Silo LQo~lng OHlec.-
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:~'.::;}.GREATERCLEARWA'TER " .
CHAMBER OF COMMERCE STAFF
:"~~-;/:'<:' ~:';Exe(:u;tlv~'hlvlslon,'" "
:.~.~;~. (?....~) Putcit...Woodham, President " .
~U,':VictOrill Croucb;, Exccutivc AssistAnt/,
:;'-:,:/ ,;;",,~"'~'~D~unl,9.Alion;s ~an~ger: " '"
;~';t<~::,~~t'~~';Busine~~EConomI~ ' , ,
'!,DcvelopmentlGovem'mental Affairs'
',j;'".t'~~~,:\.,,:,'_<'.'''> ~.:::'Dl.yisltin\,:,':.' , ',' ,',
:;~ ;:-:',''~';:',0i10011, Vice Presidcnt' "", I'
':';':',:..1..!liJliCi:.8t~Dn. ,AdffilnilllrlJtivc ~~sls.tll1lt, '. '
''',':' .;-.' "" Finance Division, "." '
,'~. '":~""~'KlrcnRouwc,,Vice President '- '.
" Donna Hcn&"lIlebcclc,'AdmWsfrativc Assistant
1,;:" 'DWUl Brown; Mail Room Coordmlltor " "
, ';. ~> ~..:':., ~:SniidralFloy~'Rcceptionist ' "" .'
" ',.,,~~~'_<' .Donnic Sarvis. ReCeptionist
, ;i,,>;~;,>~MembershipDivision, .-..
,-., ~~:', < Fred Bosearino;.Vicc President ' .
:; ,:': ~lirilYn QUis'Adnili:ilslrl1iivc',As~!starit, ~
" 'J::)::. ChyanncOaUltDn; Membershlp/' ',.'
. '. ,~:,: :,:;:.(l,'.'/~~l'Ublicl1tions, CoorilinalOr , " '.' '"
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" ':;::i;:'~' ,'.;Ebc MacNlaer~\Vicc Presld~nt' ;:(',:
/: ,_ ~;?L~iUidi~,t;py~ng;' ACJriiinislrflliye Assist~t ,',
:,.. '~, 'i~llzH(unnl1S,.60,Ylelcome Center SUpcr'liSor'
':,' ';'~:,i9~rti:,~aymond..,C;~iim~~.Beacti ~iajso~:;"
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Accompllshmrnls from pllge 7
o Expanded Clcarwlller's exposure na-
tionlltly by ercctin'g a World Series Sand
, Sculplure on Clearwater Beach.
o Conducicd a Safety Forum educating
businesses on how to develop their own
no-cost securily program, how la delcct
and ~eport suspicious nClivities nnd
general safety concerns.
o Complelcd s~l1ewidc Disa<;ler PJ'9parcd.
ness Booklet.
Tourism' from pllge 1
o Market lhc Clearwalcr experience to inter-
national visilors by creating a marketing
, brochure in lhree,foreign languages. .
o Strengthen the economic impilct and
, quality or life clements provided by spOrts
in the ar~a by promOling, supporting and
enhancing sports organi7.ations such as lhe
Tampa Bay Lightning and Buccaneers.
o Enhance Clcarwalcr's national visibility
lhrough participation in lhc HaU of Fame
Bowl and other sporting uctiviLics. '
M<~ M' ass
16;TW" , , ,
I~~~'~\ FEASTER
~~~~/ fUNERAL HOMES
,.. Your Pnrtner in Life
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o Supported efforts of city and co~nty tel
keep Mnrtin Marieua Plant operational. '
I) Ensured Clenr"futcr's representatiori-
, ,throughout LIte area and SlD.te by,Cham1
ber President Pete Woodham's participa- .
lion on, the Florida Chamber 'o~ "
Commerce Executives, G1earwulc~"'
RoUlry Board, Clcarwalcr Phillics Ad~
visory Boord and Tampa Bay Partnership.. '
, Pilletlas among others.
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o Applllud,to'urism leaders' contributions by
honoring the "Tourism Person of tile Ycar.T
o Comn:lUnicate LOurism's positive effccts oq
our community to members, residents, and
governmental officinls: conduct' the 4th - .
annual Tourism Town Meeting, " I '
o Host over 200 travel agents from' lite US) ,
Canada & Europe, through, two' Super, '"',
Fams. ., , " . ",', '.,
'0 Creme a Safely Task: Force. , " ,: ", f - <~;
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Grcgory C, J.cwcU; C.~'.O.
Charles E. Behr"Excc. V.P.'
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Clearwater p Largo .. D4un~din': 'he' \,\
(813) 446.2375 'j : "
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EXHIBIT'G,
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November 18. 1994
Mr. Greg Brosius
General Manager _
Clearwater B~ach Hilton Resort
715 South Gulf View Blvd. '
Clearwater Beach, Florida 34630-2694'
Gu.urmr l\'i(\NJUrlA l\Luu<rrrfNG
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Dear Greg:
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It was a pleasure speaking with yay today regarding a potential promotipn fo"r'
the City of Clearwater in a key targeted city to be determined in 1995.
'The promotion we spoke about' would work like this:
. We would compile with the ,assistance and/or support of the group
complim~ntary room nights, rental cars, airfares, attraction tickets and meals
which would be~tilized for a cooperative pro"motion with a radio station,
department stare or shop'p'ing center.
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The radio station would develop a one week promotion highlighth1g the City of
Clearwater by giving away trips. The City of Clearwater would receive an
extensive amount of radio time with 60 second promotional spots dedicated to
destinati~n'advertising and promo spots for the giveaways. They would promote'
the department store and/or shopping center who would also hold grand prize
drawings for week long vacations for a family of four including airfare, 'rental
cars. meals. attraction etc. '
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The department store would allocate window space for promotional items that tie
'into vacationing in ClearWater. ,We would have that space for 'a week or as long
, as a month. The department store would also'be responsible for advertising the
promotion in all, their newspaper ads for a specified period of time. We would '
, attempt to also have the department ,store and/or shopping center produce the
point of purchase displays and entry blanks or find a corporate sponsor to do
that in exchange for participation. "
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The Orlando Sentinel
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633 North Orange Avenue '
P.O. Box 2833 '
Orlando, Florida 32802-2833
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"ADVERTISING PROPOSAL'
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Cle'arwater Jazz F'estival
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Prepared By:,'., ,
earn iIIe Webster'
Account Executive
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'(407) 420-5351
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We'would coordinatethe,ehtlre event for $151000.:Anyoutside charges for
printingl photography, composite film, iIIustrations'etc. would:be billed back to'
the group_ at cost phis,'20%; You would incur no creative fees at all. ",
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We look forwarc;1 to ~ear,ing from you and if we can ~elp in this or in' any way; , :.,
'please feel free to call me." ',,' ,,' , " '
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President. ";:
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'Clearwater Jazz' F'estival
ADVERTISING PROPOSAL',
I,:-:)'<;<'AREAS:::OF.:FOCUS:: ,:,' :'1
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Increase awareness of JazZ Festival.
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Interest Ce~tral Florida residents into ~pending the'
weekend in Clearwater for the Jazz Festival.
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Creat interest to tourists to include the Clearwater
. Jazz Festival ~s,~ part of thelr'Florlda vacation~ '
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Two full pages
Travel.:.... October 14
s,tyle - October 17
Highlighting Festival, schedule
of events, and other areas'of.
intere~t prp,vided by advertisers.
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ADVERTI SING ':PR OP OSAL
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*
28 Boxes - Full Page'
October 14 -' Sunday:'
October 17 ...: Daily:
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$360.00 per b~x*
, $272~ 25 per b~x** ,
. ,
. * Based on a Sunday Introductory rate of $80 per column Inch.,
** Bas~d on a DailY Introductory rate of $60.50 per column inch.
To utilize Introductory rate, same size ad 'must run at least two times within
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*
The Travel section is part of the Sun'day Sentinel which reaches
nearly 920.000 Cehtral Florida adults. Tra\(el has long been
considered by Central ,Florida read,ers as the directory of travel
information, '
*
,
, The Style 'secti.on 'makes a statement to more than 580.000 metro
Odando adults. The Style section is a potpourri of witty and' .
wise columns, lifestyle articles, and intriguing features that attracts
working women with above average incomes.
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APPOINTMENT WORKSHEET
.6<.~
FOR COMMISSION MEETING November 29. 1994 APPOINTMENTS Agenda #.
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BOARD: Beautification Committee
TERM: 4 'years ,
APPOINTED BY: City Commission
FINANCIAL DISCLOSURE: Not Required
'RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
'MEMBERS: 9
CHAIRPERSON: William Baldwin
MEETING DATES:1st Wed., 9:00 a.m.
PLACE: Annex,
APPTS. ,NEEDED: 3
DATE APPTS TO BE MADE: 11/29/94
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THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
'REQUIRE EITHER REAPPOINTMENT FORA NEW ,TERM OR REPLACEMENT BY A NEW"
APPOINTEE.
. ~' : >
Date of Original' Attendance Interest in. ~ ~,
, .
Name-Address Appointment Record reappointment ",
,
1. Vacant Seat
2. William E. Baldwin 1992 past 10 mtgs YES
2911 Deer Run 5, 34621 present' all
0: 791-7752 H:796~0213
current term ends 1;2/30 ' '
3. Candace Gardner 19,92 past 10 mtg YES
, 40,0 Island Way,' #705, 34630 present 9/absent. 1
H: 447-0074 , .
current term ends 1 2/30
11+' " '
",
THE FOllOWING NAMES ARE BEING'SUBMITTED FOR CONSIDERATION TO FIll THE
ABOVE V ACANCfES:
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, Name-Address
Comments.Related Experienee,Etc.
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APPOINTMENT 'WORKSHEET
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FOR COMMISSION MEETING November 29, 1994' APPOINTMENTS Agenda If_....:
,
BOARD: Municipal Code Er'!forcement Board 'MEMBERS: ,7
TERM: 3 vears ." CHAIR: Stephen Swanberg
APPOINTED BY: C;ity Commission MEETING DATES: 2nd & 4th
FINANCIAL DISCLOSURE: Required Wednesdays, 3:00. p.m.
RESIDENCY REQUIREMENT: City of Clearwater' APPTS. NEEDED: 1
SPECIAL QUALIFICATIONS: "Whenever possible DATE APPTS. TO BE MADE:11/29/94
this Board shall include an ,architect, engineer, businessman,
, general,contractor, sub-contractor and a realtor. II
. "
THE FOLLOWING ADVISORYBOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
"REQUIRE,EITHER REAPPOINTMENT FOR A NEW TERM OR' REPLACEMENT BY A NEW
APPOINTEE.
Name-Address
Date of Original
Appointment
Atte'ndanee
Record
, Interest in
reappointment
1. Vacant Seat, - E. J'~ Robinson resigned 11/9/94
Person appointed will finish out term' to , 0/31/95
"
THE FOllOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FIll THE
ABOVE VACANCIES:
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Name-Address
Comments-Related Experience. Etc.
, ,
,'. Helen Kerwin,
1173A Granada 5t.,34615
.' Reti~ed Dept.Mgr. ~ Singer Co.
2. James Madden
51 Island Way,.346~O
3. William Plouffe
200. Skiff Pt., Apt 2, 34630.
Retired Deputy City Clerk
'.I
Past Economic Dev. Director
Past General Manager/Treasurer
,\
4. H. Virginia Robinson
,10.05 AIT!ble In., 34615
Nurse, Red Cross Volunteer
"
5. William Weller
2~3'5.Venus Ave.,34615 '
Administration representative w/Morton Plant
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How Long a r,esident of the' City pf Clearwater?
Occupation "Kp'+: ~ ~( . . Employer,
CITY OF CLEARWATER
, Application. for Advisory'Boards
(must be Clearwater ~sid~ni)
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Home Address:
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Telep~one
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Field of Education: ' ~therWork Experience:
. ). y r~, Qu r kef!' kpt ,t49f~ Sl''',~er D.,
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If retired I former occupation C5 ,^, r C> y - s,';"r: t' -r of 7 (. F (A 'a " ,Ct. ~ '
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Community Activites: rpo- U 1.J ,..T~L;(' .- r h oJrc)""I (91rf-(e~~,c(t - '
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Additional' Comments:
Signed:
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Date:'
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PI~a~e see attached list far Boards that require Financial Disclosure. PLEASE RETURN THIS
FORM TO: ,City Clerk's Department,P.O. Box 4748 Cle'arwater,..FL,34618
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,Application for Advisory Boards
(must be Clearwater residentl
Name
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RECEIVED
JUH 2 1993'-
. CITY CLERK b'EPr.
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Home, Address:Office Address:
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ZIP:
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, ' Oecupa tion r C -i'; r< i::' \? Em pi oyer c.. i j"" Y' 1/ r.: L (/i;' A NC; & L. i; ,], ~~L-) j=.
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Other Work Experience:
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G: h';' c.. -r j v )\1 'J .r 'fu l3: (]" f.. IY r v J? ~ (;- , ivl ;: J ,v "T
If retired, former occupation \'r:.: ,)~\.,;'T 'f -rP,:' ~ ~.:.. ...::,~~:< .' ; ,
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ommunlty ACt!vltes: .' ~.... :.'\ I .- )'),. .~-T
Field of Education:
;\70'3 '. A, D Iv1.
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Please sue attached list for Boards that require Financial Disclosure. PLEASE RETURN THIS
FORM TO: c;ity Clerk's Department P.O. Box 4?48 Clear~ater,' FL 34618
""
Other Interests:
,Board Service (current and past)
, Board Preference:
r;"\ Y~K,~ - r?e c .
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. 'Y't-.i1 (\, tV) ;;(5.. A t? JY I /y Gr'
, '~ov~ .~ N'F~~ '~c. e. \3CAlz" 9
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Additional Comments: 7 {.... '! rz '; 0 L- 9 ( \
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Application for Advisory Boares
(must be Clearwater ~ill) ,
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Name hhL- L IA- M . C~, "PI. 0 \J 'f I- b '
Home Address:
'2.. OCl Sr- r r; r- '?r - A ~ T 1.
Office Address:
'C \'~A \C)C"- ~ .12./\:
ZIP: ,?>Y(,30
ZIP:
,TeJephone,1f..:{C( - 7.,(. 2 :./'
;' c".. t [
Telephone,
, How Long a ~eside'nt of the City of Clearwater? ' 'S'j lA.-w... ' Ii 1 Y ,
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, Em pl.oyer
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...' ~~ k. G" -, \-\ \';:,A- t"~"";'J.~t~;-;:tJ!- [1,::, ~ f;.'~~cf..".;.. , .
(i.\p JA. ~ f. (,,<......t.< (~"'Af :-V-'j'\ . C(,,= · ~~,,: , ^ ~.~, \-t9" . Ju> :' <",-,:"",:- "6 {l.J>oJI......f ,
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, , l/I...<.I.....~ v-G a... U)~Li;...v.. 1),'....1 (\.A......T: ...v--' .
If retired. for':T1er occupation 1\JuLLtQ.,.....j~ \lliAt. 7-'!.IJ:u.u..(",(J. ~~..o.'h~'1....'B~.r..'A' \~l~~. (1oAC(f:."
r . I , '" ~~04, - H. ~... .;
, 'Community Act,jVites:0wMu:!1~J a. ~ +~ , a:Q \:>5 F, :;>w.~ fJ~ ~t-, G..u..+.0. j , '
~l ?1'l\L~JC1.-) ClT\W.L{1.' - ~~Q&u,~ ~~(v:, LA..u(. t
Other Interests: PO(~\\J.r..) ~\'"<,'^-c:\' ["~\.~-~r.."l'lv...J"';(', {t~<.C.Q\,^ C~.
1/ \ I 1 ,f , ,
Board Service (current and past) Board Preference:'
yL ,-:fo,~f '- , ' l f:. r t '
ftJ;..&.i.' ~ ~ /'-i(r S~. Sf(J-.t. " I'~~cl~it..~, C't$.,g; ~'"1~~~...t.;'" \-:.
fJf) l( P/~7 ~~ '?t~\ % 0~ \ '
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~ A'dditionai comments:: ;Jtufl(..O,....e.., .(Wu~cf) Iv ..~~.J1y' aJJj)/{,'~~J cPttffa-' ell. JlVj.w.' '
.SignedjJj)~~ (] [};7/. Date: 'f/U/?f . . , 1i..~~h
,: 'I
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'R~CEIV'ED
APR 2 8,'1994
CITY CLERK DEPT.
" .
Please see attached list for Boards that require Financial Pisclosure'. PLEASE RETURN THIS
FORM TO: City Clerk's Depar:tment P.O. 8ox'4748 Clearwater, FL 3461 ~
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C:'!.'Y OF C!..ZARNi\.TSR
Name
Application for Advisorj Boards
, (must be Clear.o1ate:::: resident:) ,
J (.1 1J (J rJ
H ,. I K ~ I AJ I R f\Q ~ i .u $" 0.0 I
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Home Addre s s :
I 00"; , f.l M. ,~ L e
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Office .Address:
~ fI C?A-L-M 1;? L- U F F
CL..W. Ft.... "3'f.~ C';:i
Telephone t.{. ~ ( - 9? '3 c.
C \-
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l/- if:1..- Oft( CJ I
How,.Long a resident: of, the City of Clear,';a1:er? ;;l.. D ye-fJ-P oS
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Occupation tV U ~ -s, E Employer H & .,; P l.. R J- . t7-~,() 5?1
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Field of Education:
Other Work E:tperience: '
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W E" T e" c... "T " v' E -J- S,. 0 ~ F \) to-I
If retired, former' occupation
Community Activites:
R E'" r.I
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I..N
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Other Interests: ~ W rrT; IV &- S OIU S . ~V s i..v e ~::r
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Board Service (cUrrent and pas~)
e:"":5?
Board -Preference:
I, /Jo ~ rJI G.eee.v' to IJC(;> /) E.;;;./ c. ;
;?, j-Ic.e./J ~ /l/~~trJ,e:r Ad..!7f..
I 3..DC/f6 '/'/0 3e~!lc o~ !1 i
,Additiona~ Co~ents: J~R. y /..tJ j E: A. e" T ~ D "~,} U I~.-' :A14- f'i", r..~<~'::-O
, t?t.4 ~___~ ~ e ' Q r( IJ auJ
signed~.fi' u7'~----fl~ Da:t-e: l-I"f~/ '2
attached list for Boards! that recruire 'Financial
~ ~ PLEASE RETURN ,THIS FORM TO: City CAieT"k./S Departmem:
n~~ Glea~ter, .FL 34618' ~~ J /'
JAN 13 1992 l:!J,1 'Sf6k.Q. +0 \J \ V-3; M;~ 1( 'if C; 7 .
CITY CLERK DEPT. fGz-e- r 6 Y\ lis; +S
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Name
CITY OF CLEARWATER
Application for Advisory Boards
(must be Clearwater resident)
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RECEIVED
AUG 1 1 1993
CITY CLERK DEPT.
H<;lme Address:
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Office Address:
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ZIP: _i.IL./~
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ZIP: :3~-!c.:?.5 ,-
Telephone
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How Long a resident of the City 'of Clearwater?
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If retired, former occupation
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Community Activites:
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Other Interests:
Board Service '(current and past)
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Board Preference:
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Additional Comments: k/:I(;rtr -/;- ..!::e,4(/f. ..."... ...:.., I....' C,...... ,,/...... ik I- ,
. ' (,-Ic-c~~'~ .'Vltle.1 r", /tl'e ~,~1,.
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Signed: /1""'/.< ,1f/,1, A...,/.pU~ Date: r:>:t.!f:reT /tr?'
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~Iease,see attached list, for Boards that require Financial Disclosur'e. PLEASE RETU,RN THIS
FORM TO: City ClerK'S Department P.O. Box 4748 Clearwater,. FL 34618
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Meeting Date:' 2nd &: 4th Wednesdays
Time: 3:00 p.m.
, . Place: Commission Chambers
Members: 7
Term: , 3 years
Staff Liaison: City Clerk Department ' .
Financial Disclosure: Required "
Purpose: Conduet hearings on the enforcement of city codes in'cluding fire" signs,
" building, and zoning ,
Special Oualifications: "whenever possible, this Board shall include an architect, a
businessperson, an engineer, a general contractor, a sub-contractor a~d a r~altorn:
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Orig.
Appt.
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1990
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, , 1991
1993.
1993,
1994
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1994
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MUNICIPAL CODE ENFORCEMENT 'BOARD
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Name/Address
Expir.
Date
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Phone
, Louise C~ Riley-Vice-C~air
1620 Drew St.. 34615
1 Businessperson
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H: 446-8776'
1 0/31/97
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': Stephen D. Swanberg-Chair
31 21 Bordeaux Ln, 34619
Architect
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,
H: 725-2669
, 0: 441 ~9999
10/31/97
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Peg Rogers
'1472 Rosetree Ct., 34624.
Pharmacist & Storeowner
H: 536-8071
0: 442-7923
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10/31/97
, Dennis Henegar .
314 Veneti~1I1 Dr., 34615 I
Residential & Aluminum Contractor
H: 461-9331
0: 442-3158
10/31/96
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Robert 1heroux
55 Rogers St., #206. 34616
Retire~ civil engineer
H: 443-2547 10/31/95,
(finish Fontana-Smith/89Iton/Shannon term)
~
, Carl Rayborn
1161 Marine St~, 34615
Retired merchant marine
H: 442-0372 10/31196
(finish WyaWs term)
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Vacant Seat ~ E. J. Robinson resigned 1119/94
p'erson appointed will finisH out his, term to 10/31/95
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Board Attorney: Andy Salzman I, PH: 799-288'2 FAX: 726-0058
Tew,Zinober Barnes Zimmet'& Unice ~P.O. 5124, Clwr 34618
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C,ITY OF CLEAR'WATER ',.
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Interdepartmental Com!spo,nd,ence ~
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Mayor and Commissioners
Cynthia E. Goudeau, C;ty Cler~
Charter Amendments to be Addressed at March Election '
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Elizabeth Deptula, City Manager
Pame~a Akin, City Attorney
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November 18, 1994
,I
~ttached ar~ the fqllo~ving:
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1) Ordinance ~691-94 establishiilg the' questions .for the November 8, )994 ballot.
2) The Charter as it now' exists, due to the approval of ~ll 5 questions. All of the
,amendments went into effect immediately upon approval of the voters and filing of the Charter with
", the Secret~ry of State, with the exception, of the $,~?,OOO purchasing:authority of the City Manager.
This change will be effective whe~ the ordinance amending similar language in the code is adopted
on December 1, 1994. The Ordinance and the Charter have been forwarded to the State.
, 3)' !'ages of the Charter with changes as directed by' the City Commission, that were not
placed on the November ballot and are proposed for approval at the March election. "
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4) The Charter Review Committee reconlmended Charter.
5)' The minutes of' August 15 and 29 where direction' was provided, regarding the Charter
Review Committee's' recommendations, '
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.6) The last draft of language to establish the City Auditor.
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Most of the changes remaining arc housekeeping in nature. The one item on which
, consensus was not reached is that of the City Auditor. Requiring the City Attorney to establis~
,residency within the City has been added. '
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One issue the City Attorney needs to discuss with you is' that of roll call votes ,being req~ired
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ORDINANCE NO. .5691-94
AN ORDINANCE OF THE' CITY OF CLEARWATER, FLORIDA,
, SUBMITTING TO THE CITY ELECTORS PROPOSED AMENDMENTS TO
, THE CITY CHARTER WHICH PROPOSES TO, AMEND TIlE CHARTER BY ,
AMEND I NG THE POWERS OF THE CITY COMMI 55 I ON REGARDI NG THE
PURCHASE AND LEASE OF REAL PROPERTY;' AMENDING TilE
PURCHASING AUTHORITY OF THE CITY'MANAGER; ESTABLISHING
,TERM. LIMITS FOR ANY SINGLE ELECTED OFFICIAL;
ESTABLISHING A PR'OCEDURE FOR CITY COMMISSION APPROVAL OF
CERTAIN 'NON-BUDGETED EXPENDITURESj PROVIDING FOR A
REFERENDUM ELEcn ON j ,AND PROV I DING' ,FOR, AN EFFEcn VE,
DATE. "
'BE 'IT ORDAINED BY TIlE CITY C'OMMISSION OF THE CITY OF 'CLEARWATER, FLORIDA,
THAT: '
, Section 1. .It ,is hereby proposed that Section 2.01(d)(2) of the City'
Charter be amended as .fo llows:
I .
Section 2.01. COl\lllissionj composition; pOWl!rs.
"
(d) Limitations.' The legislative power provided herein shall ,have the
following limitations: '
, ,(2) All purchases ,in excess of $101000.00 shall'be awarded to the lowest
resp6nsive and responsible bidder, selected after receiving sealed, competitjv~
bids from .no less than three qualified vendors whenever practical: ,provided.
however. that such purchases that ar~ in excess of $25,000 ~hall be 'awa~ded by
the commission. No contract or purchase which is subject to the. requirements
imposed by this paragraph, may be split or otherwise awarded in a cumulative
manner. .
Section 2. It is hereby proposed that Section 2.01(d)(4) of the City
Charter be amended as follows':
, (" .'
(4) Surplus property. Prior to the sale . donation, or ,other transfer or
, to the lease fo~ a term longer than three fiv'e years, of any municipal' real
,property;'the rea1property must be declared sur~lus and no longer n~eded'for
municipai"public u~~ by the commission at an advertised public hearing., Except,
in 'the case of right:-of-way or easements or transactions with governmental
enti~ies as described,herein, no real property, may be given away or donated
,without prio~ ap~roval 'ot,the qualified voters of the citi at referend~m.'
, , "' ' " ,
, , Real property declarea'sur'plus may only be sold to the party submitting the
highest ,competitive bid above thtt apprafsed value, except where the real property
is, proposed, to be transferredt<l' another governmenta 1 entity'. Surplus rea 1
property may be ,transferred to an~~her governmental entity for le~s' than tHe
appraised value after an advertised public hearing has been held and a finding
by the commission of a valid publi~ purpose for the tran~fer.
" Surpl~s 'r~al p'r:operty may. be')exc~anged for other real property having a
comparab 1 e 'app~a i sedva 1 ue. ' \ '
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No ll1unicipallyowflod rCill property .a~f. the date thc rcvised charter
,-bee.emes effcct iyeT' ident if ied as recreation/open space on. the' cityl s
c6mprehensivc land use plan map n~ said plan existed on November I, 1979 (o~ as
may be added .to hereafter) I' lllilY he <1-4,spnsed &f. so 1 d I 1 eased or conveyed to
another, entity witho,ul prim' t,\p\wo\li\1 of tile qualified voters at referendum I
except when the commission delt~rlllinc:; it is ilppropriiltc to dedicate right-of-way
from propert ;es ident if icd tIS I'UCl"Ui\l ion/open space.
, Right of '^'ay O~f,ei\len{-";... No right.-of -WlIY or casement which terminates at,
or provides access to, the wilter1s edge of either a body of salt water' or a body
'of fresh water may be vacated for the benefit of private ind,ividuals. Nothing,
contained in this paragraph slh11l pro vent an Cilscment for utility purposes from
being exchanged for a new eascment for similar purposes or from converting a fee
interest for, util ity purposes int.o an casement for such purposes.
, Lcascs of pcal p.r--9~. The commission hilS the power to lease municipal
real property for -1Jtre.e. five, years or less without declaring it surplus.
Municipal real property declared, surplus may be leased for :.a-lua*4mum of 15 a'term
"uri.to'30 yearsT J provided. however, nothinQ herein shall preclude renewal of any,
lease for a maximum of 30 years. Municipa1 property declared surplus may be
, leased for an initial period of time or 1I renewal period exceedino 30 vears,if
approved at referendum " but not to exceed 60 \lears, tota 1. Leases of rea 1
'propertv'in'an industrial park .shall provide, for continual use for private/public
business ,purposes and shall provide a reasonable rate of return on theCityls
investment includinq a rent escalation clause. .
Industrial parl{ pr~pert:y Jna.:Y--bc leas~o.:.up to 3G-y&ars .....ith an affirmative
~Iote-Gf four fifths of the ~on after a-44y-athteA:~-j7Ub1 k hear;"9 and
may be lca~cd for a period of , time exceeding 30 ye~~d at rcferenduffir
-b-w-s-cs of real property in an industrial parlt shaH pr--GY+6e-t:or continual use fOl~
private bus,ines::: pUf'po$e~and shall ~-ea.s.G~.e-'Fil.:te of roturn 011 the-
city.s investment, including a rent cscalation cl,:lli~e, ' , ,
All leases of municipal realproper.ty shall contain recapture and reverter
'clauses. , '
. . Section 3. It is hereby'proposed that Section 2.01(d)(6) of the 'City
Charter ~e created'to read as follows:
'Sec~ion 2.01., Co~nissioni composition; powers.
; ,
,
'(d) Li~itations. The legislative power provided herein shall have the
fol~owing limitations: '
l2..J. Anv non-budQeted expenditure in excess of $5 mi 11 ion must be approved
bv the commission in two separate sessions held at least two weeks apart and an
advertised notice of a public hearinQ must be qiven at least five days prior to
the second session~
Section 4. It is hereby proposed that Section 2.01(d)(4)' of the City
Charter be amended as follows:
Section 2.01. Co~nission; composition; powers.
'2
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(d) Limitations. The legislative power provided herein shall have the,
following limitations:
. ill Rea 1 P ropert V .
, .
f4-H.il ~h.ls property.' Prior :to the sa le or to the lease for a term
longer than three years of any municipal real property, the real property'must
be declared surplus and no longer needed for public use by the co~missionat an
ad~ertised public hearing. Except in the case of right-of-way or easements or
transactions with governmental entities as described herein, no real property may
be given away or donated without prior approval, of the qualified voters of the
city at referendum.
iiil Except as otherwise provided,herein. real property declared surplus
sh'all be sold to the party submittinQ the hiQhest competitive ,bid above the
appraised value whose bid meets the' other terms set bv the commission and who
, wi 11 use the property in accordance with the commi ss ion I s stated purpose for
declarinQ the property surplus. if any.
Real pr.operty declared surplus ffia-y-enly be sold to the party submitting t~e
h~ghcst competitive bid above the ~ppraiscd value, except where the real propcr~y
is proposed to bc'transfcrred to ane-t-Re-F~'gB'Y€'-FfHncntal'cntity. ,',,'..
(iii) Surpl~s real property may be transferred, to another governmental
entity for less than the appraised value after an advertised public hearing has
been held and a finding by the commission of a valid public purpose for the'
transfer. , , , . " ,
1.ill Surp lus rea 1 'property may be exchanged for other rea 1 prop~rty hay ing
~ comparable appraised value. '
ill' No mun i c i pa 11 y owned rea 1 property as of the date the, rev 'j sed charter,
becomes effective" identified as recreation/open space, on the city1s
comprehensive land use plan map' (or as may be added to hereafter), may be
'disposed of without prior approval of the qualified voters at referendum', except
when the commission determines it is appropriate to dedicate ,right-of-way from
propertie~ identified as recreation/ope~ space.
iYil Right of way or eascme-A-t-s-. No right-of-way or easement which
terminates at, or provides a~cess to; the water's edge of eithei a body of ~alt
water or' a body of fresh water may be vacated for the benefit of private
individuals. Nothing contained in thi~ paragraph shall, prevent an easement for
utility purposes from being exchanged for a new easement for similar purposes or
from converting a fee, interest for utility purposes into an easement for such
purposes.
(vi i) Leaser of rea 1 property, The commission has the power to lease'
municipal real property for three years or less without declaring it s~rplus.
Hunicipal real property declared s~rplus may be leased for ,a maximum'of l~ years.
Industrial park property may be leased up to 30 years with an affirmative
,~ote of four-fifths of the commission after a duly ~dvertised public hearing and
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may be le~sedfoi a period,of time exceeding 30 years if ap~roved at referendum.
Leases of real property in an industrial park shall provide for continual use for
privat~ business purposes and shall provide h reasonable rate of return on the
city's, investment, including a rent escalation clause.
(viii) All leases 01 municipal real property shall co~tain recapture
and reverter clauses,
JJ.xl The commission when purchasinq real property whose sales price is
,less than $250.000 at a minimum shall obtain' an appraisal performed by the
appropriate city staff. If the sales price of such property is equal to or
exceeds $250,000 but is less than $500,000, the commission shall obtain at least
one appraisal bv an independent certified appraiser. If the sales'price of such
property is equal to or exceeds $500.000. the commission shall obtain at least I
two appraisals by independent certified appraisers.
Section 5. It is hereby proposed that Section 2..03 of the City Charter be
amended as .fo llows:
Section 2.03. Election and terms.
, All commissioners, includin~ the mayor-commissioner, shall be elected for
terms of t,hree years. Terms shall overlap, with the n;aYOl~-col11missioner and two
commissi.oners elected one year, and the additional two commissioners elected the
fo llowi I1g, year.
A person shall not serve more than' six consecutive years a's a city
commissioner after which such person shall not hold any city commission seat,
,other than mavor-commissioner. for w minimum of three years.
, ' A person shall not serve more than six consecutive years as mavor-
commissioner after which such person shall not serve as mayor-commissioner or
hold any city commission seat for a minimum of three years. ,
Newly elected commissioners shall take office and be sworn in on the first
Thursday in April. '
Settio" 6. A'referend~m election is hereb~ called and will be held on the
8th day of November, 19941 at a special municipal election, for the consideration
by the,vdters of the City'of Clearwater of the proposed Amended Charter. The,
,questions to appear on the referendum ballot reflecting the propos~d amendment~
.to the Charter at the special election scheduled for November B, 1994, shall be
as follows: '
CITY MANAGER'S PURCHASING AUTHORITY
, Shall S~ction 2.dl(d)(2) of'the City' Charter be amended as provided in
Ordinan~e 5691-94' to change th~ City Manager's purchasing authority from
$10,000.00 to $25,000.00" while still requiring competitive'bidding,for purchases
exceeding $10,POO.OO~ .
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.For amendment to'City Charter,
Against amehdm~nt' tci City,Char{er
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CITY COMMISSION'S AUTHORITY TO DONATE AND LEASE
REAL PROPERTY
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Shall Section 2.,Ol(d)(4) of the Charter be ~irilended as provided in Section
2 of Ordinance 5691-94 t6 require the commission to declare real property surplus
at a public hearing before donating 'or otherwise transferring it, and to: allow
the commission to lease property for up to 5 years without declaring it surplus,
and if decla~ed surplus, for terms up to 30 years, not exceeding 60 'years total,
un ~ess ,approved at referendum, but not to exceed 60 years tota 1,1
,YES, For amendment to City Charter '
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NO -,
Agai~st amen~ment to City Charter
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CITY COMMISSON'S AUTHORITY TO APPROVE
NON-BUDGETED EXPENDITURES ' ,
Shall Section 2.01(d)(6)'~f th~Cit~ Charter be creat~d :~s' provide~ ,in
Ord~riance 5691~94 to require two public hearings before the commission approves ~
a non-budg~ted', expenditure in excess ot: $5 mil1'ion?
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YES -
NO -
For amendment to City Charter
Against amendment to' City Charter'
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CITY COMMISSION'S AUTHORITY TO PURCHASE
REAL PROPERTY
Shall Section 2.01(d)(4j of the Charter be amended as provided in Section
4 of 'Ordinance 5691-94 to require that the commission obtain an'appraisal before
purchasing real property, requiring an independent' certified appraisal if the
sales price exceeds $250,000, but is less than' $500,000" and 2 indep,endent ,\,'
certified appraisals if the sales price excee~s $500,000 and to provide ,that real
property declared surplus be sold to the highest bidder meeting terms set by the
. ' commission? " " .
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NO
For amendment to City Charter
Aga i nst amendment to City Char.ter "
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CITY COMMISSION TERM LIMITS
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~hall Sectfon.2.03 of the City Charter be amended as provided in Ordinance
.5691-94 to limit the term of office of any single elected offic'ial to no more ."r.
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than.6 consecutive years ~s Commissioner and no more than 6 consec~t~v~~~ars as
Mayor-Commissioner' commencing with the date, of the next election 'for each
Commission seat7'
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YES -
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For ame~dment to City,Charter
Against ~mendmantto 'Cit~ Char~er
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Section 7. The City Clerk is directed to notify the Pinel1'as County
,', Supervisor of Elections that the referendum items provided above shall be
,...considered at the election to be held on November 8, 1994.
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Sect'ion B., ,This ordinan~e sha 11 take effect imrned iate ly upon its passage
and adoption~ .The amendments to,the City Charter provided for herein; shall. take
ef,fect only upon, approval of a majority of 'the City.electors voting at ,the
referendum elect ion, on these issues' and upon the fi 1 i ng'of the 'Amended Charter
with ~he Setretary of ~tate.
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PASSED ON FIRST READING
PASSED ON SEtOND~AND FI~~L READING'
AND ADOPTED, AS 'AMENDED
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ANDLE~AL ~UFFICIENt~: Attest:
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PART I CHARTER AND RELATED LAWS
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Subpart A CHARTER *
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, *Editar's nate--Printed herein is the home rule charter of the city, Ordinance No.
: 1830, as approved' by the electors on December 12, 1978. Additions made for clarity are
. indicated by brackets. Obviously misspelled words have been corrected without'notation.
A 'uniform style of eapitalization and a uniform style of expression of numbers have been
employed'. Sections amended by subsequent ordinances are 'followed by a history note in
parentheses.
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State law' reference{s}--Municipal home rule powers act, F.S. ch: 166; eharter
(amendments,. F.S. 9 166.031.' '
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,Article I. Corpo'rate ~xistence and Power!?
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Sec. 1.01. Corporate existence and powers.
See. 1'.02. Corporate boundaries.
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Article II. legislative ,
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Sec. 2.01. Commission; composition; powers.
Sec;.2.02. Qualifications.
Sec. 2.03. Election and terms.
Sec. 2.04. Compensation and expenses.
Sec~ 2.05. Mayor-commissioner, functions and powers.
Sec. 2.06. Prohibitions.
Sec. 2.07. Vacancies; forfeiture' of offiee; filling vacanCies: advisory boards.
Sec..2.08. Procedure. "
See. 2.09. Ordi,nances and resolutions in general. " >
" Sec. 2:1,0. Authentication, recordi,ng and disposition of charter amendments; ordinances
,and resolutions. ,
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Article III. Ad,ministrative
Sec. 3.01. City manager.
Sec. 3.02. Appointment; removal; compensation.'
Sec. 3.03. Powers and duties of the ,city manag,er.
Sec. 3.~4. Personnel system.
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Artlc!e IV. City Clerk:~lty Attorney; Legal Department
Sec. 4.01. City clerk. ,
Sec. 4.02. City atto;rney, legal department., ,
Sec. 4.0~. City attorney, appo,intment, removal, qualifications and'duti~s.
Sec. 4.04. Assistant city attorneys, ,special counsel. '
,'Sec. 4.05. Compensation.
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Article V. Planning and Zoning "
[Sec. ~.01. Regulation.]
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Article .vI. Initiative, Referendum; Recall
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S'ee. 6'.01. Initiative.
"Sec. 6.02. Referendum.
Sec; 6.03. Recall.
Sec. 6.04. Commencement of proceedings.
.Sec. 6.05. Petitions.
See. 6.06: Procedure to filing. ,
Se'c. 6.07:Referendum petitions; suspension of effect of ordinance: ,
,'Sec. 6';08: Action on' petitions. .,
S8c.'6.09. Results 'of election. '
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, Article VII. General Provisions
Sec. 7.01'. Charter amendment. " ,
Sec. 7.02. Charter review advisory committee.
',Article VIII. Nominations and Elections
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Sec. 8.01.' Qualified voters.
, S'ec. 8.02. Ndnpartisanele'ctions.
Sec. 8.03. Form of ballots.
,Sec. 8.04. Nominations.
See'. 8.05. EI~ctions., '
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Article IX. Fiscal Management Procedure
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Article X. Transition Schedule.
Sec.' 1 0.01. Continuation of former charter pro~isions.
,;. ; See. '10.02. Ordinances preserved.
, ',Sec~ 10.03. Rights of officers and employees;
Sec. 19.04. Pending matters;
Sec. 10.05. Schedule:
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ARTICLE I. CORPORATE EXISTENCE AND POWERS*
*State law reference(s)~~Powers generally under home rule, F.S. ~ 166.021.
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, ,Section 1 .0'1. Corporate existence and powers.
(a) The City of Clearwater, Florida, hereinafter referred to as ciW, as created by
Chapter 9710, Special Laws of Florida, 1923, as amended, shall exist and continue as a
munieipal corporation, sliall have all governmental, corporate and proprietary powers to
enable' it to conduct municipal government, perform municipal functions and render,
municipal serviees, and may exercise any power for municipal purposes except when
expressly prohibited by la~.
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(b) The city may exercise any of its powers o'r perform any of its functions and may
participate in the financing thereof, by contract or' otherwise, jointly or irl cooperation with.
anyone or more states or political subdivisions or agencies thereof, or the United States or
any ~gency thereof. '
, (c) The p'owers of the eity under this charter shall be construed Iiberally'in favor of
the city. The city will be empowered to do whatever is necessary and proper for the
, safety, health, convenience and general welfare of its inhabitants. The spedfic mention of
a particular power in the charter shall not be construed as'limiting ih any way the general
power, stated il) this section of article I.
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(d) In addition to the powers enumerated herein, the city shall be vested with all
powers granted by general or special acts of the Legislature of the State of Florida and
otherwise provided by law.
lOrd. No. 4768, ~ 1, 1~19~89/3-14-89)
Section 1.02. Corporate boundaries.
The corporate boundaries of the city shall remain fixed and established as they exist
on the date this 'charter takes effect, provided that the city shall have the power to change
its boundaries in ,the manner prescribed by law~
(Ord. No: 4 768, ~ 1, 1.19~89/3~ 14-89)
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State law reference(s)~-Municipal annexation or contraction, F.S. ch. 171.'
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ARTICLE II. LEGISLATIVE'
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Section 2.01. Commission: composition; powers.
la)' Composition. There shall be a city commission, hereinafter referred to as the
comm ission, composed of five commissioners, including the. mayor-commissioner. The
members will occupy seats numbered one through five, inclusive. All members shall be
elected at large' by the qualified voters of the city.
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(b) Powers. All legislative power of the city shall be vested in the commission;
'except as otherwise provided by,law or the provisions of this charter, and the cO,mmission
shall provide for the exercise thereof and for the performance of all duties and obligations
imposed upon the city by law. '
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, 'lei Duties.' It shall ,be the duty of the commission to discharge the obligations and
responsibilities imposed upon the commission by state law, city ordinance and this charter.
,1.
The commission shall be responsible for evaluating, the job performance 'of all
their executive and administrative appointees, reporting such evaluation each
year in the month of October to the citizens of the city. The evaluation'
process shall be determined by the commission and may be made by the
commission as' a whole, an independent management consultant, an
'appointed citizens' committee, or any cOl:nbination: The results of the
evaluation shall report the adequacy of performance, recognizing areas of
, exceptional performance as well as areas of imp~ovable performance.
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. The commission shall adopt by ordinance a fiscal management procedure
code providing a comprehe~sive system of fiscal management.
3.
The commission shall p'rovide for an annual independent audit by a firm of
certified public accountants of all' city accounts and may provide for more
frequent audits if the commission deems' it necessary. No firm shall be
employed for more than five consecutive years. All audits shall be according
to the procedures 'and requirements required by law.
, (d) Limitations. The legislative power provided herein shall have the following
limitations:
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The total indebtedness, which for the purpose of this limitation shall include
revenue, refunding and improvement bonds of the city shall not exceed 20
percent of the current assessed valuation of all real property located in the
city; and the total budgeted expenditures in any fiscal year shall not exceed
.the total estimated revenue' plus any unencumbered funds c,arried forward
from a prior fiscal year.
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(21 ' All purchases in excess of $10,900.00 shall be awarded to the lowest
responsive ~nd responsible bidder, selected after receiving.sealed,
, competitive bids from no less than three qualified vendors whenever
,practical; provided, however, that such purchases that are in excess of
$25,000 shall be awarded by the' commis'sion. No contraet or purchase
which is subject to'the requirements imposed by this paragraph may be ,split
or otherwise awarded in a cumulative manner.
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(3) With the exception of maintenance or' emergency dredging, and dredging'
related .to' that' portion of Dunedin Pass located within the boundaries of the
city,. permits for dredging or filling in excess of, 4,000 cubic yards below the
mean high water ll,ne may be authorized only after properly' advertised public
hearings before the commission and approval at referendum;
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,(4) , , (i) Prior to the sale, donation, or other transfer or to the lease for a term
longer than five years of,any municipal real property, the real property must
be declared surplus and no longer needed for munieipai public use by the
commission at an advertised public hearing. Except in the case of right-of~
way or easements or transactions with governmental entities as described
herein, 'no real property may be given away or donated without prior app~oval
of the qualified ,voters of the city at referendum. '
(ij) Except as otherwise provided herein, real property declared surplus shall
be sold to the party, submitting the highest competitive bid above the
appraised value whose bid meats the either terms' s'et by the commission and
who, will use the property in accordance with the eommission's stated
purpose for declaring the property surplus, if any. '
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Wi) Surplus real property may be transferred to another governmental entity
, for less than the appraised value after an advertised public hearing has been
~eld and a finding by the commission of a valid public purpose for the
transfer.
, (iv) Surplus real property may be exchanged for othe'r real property having a
comparable appraised val~e. '
(v) No municipally owned real property identified as recreation/open space on
the city's comprehensive land use plan map as said plan existed on
November 1, 1979 (or,as may be added to hereafter), may be sold~ leased or
conveyed to another entity without prior approval of the qualified voters at
referendum, except when the commission determines it is appropriate to
dedicate right-of-way from properties identified as recreation/open space.
(vi) No right-af-way or easement which terminates at, or provides aecess to,
the water's edge of either a' body of salt water or a body of fresh water may
be vacated for the benefit of private individuals. Nothing contained in this
paragraph shall prevent an easement for utility purposes from being
,exchanged for a. new easement for similar purposes or from converting a fee
interest for utility purposes into an easement for such purposes.
'1.
!vii) The commission has the power to lease municipal real property for five
years or less without declaring it surplus. Municipal real property declared
surplus may be leased for a term up to 30 years, provided, however, nothing
herein shall preclude renewal of any lease for a'maximum of 30 years.
Municipal property declared surplus may be leased for an initial period of time
or a renewal period exce~dil1g ,30 years, if approved at referendum, but
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not to exceed 60 years total. Leases of real property In an Industrial park
shall provide for continual use for private/public business purposes and shall
C provide a reasonable rate of return on the city's investment including a rent
~scalation clause.
(viii) All leases of municipal real property shal1 contain recapture a'nd reverter
clauses.
(ix) The ,commission when purchasing real property whose sales price is less
than $250,000 at a minimum shall obtain an appraisal performed by the
appropriate city staff. If the sales price of such property is equal to or
exceeds $250,000 but is less than $500,000, the commission shall obtain at
least one appraisal by an independent certified appraiser. ' If the sales price of
sueh property is equal to or exceeds $500,000, the commission shall obtain
at least two appraisals by independent certified appraisers. '
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(5) No municipal or other public real property lying west of Osceola Avenue,
east of Clearwater Harbor between Drew and Chestnut Streets, being further
described as:
, That portion of city-owned land bounded on ttle north by the right-of,:,way of Drew Street,
on the east by the right-of-way of Osceola Avenue1 on the south of the right~of-way of
Pierce Street, and on the west by the waters of Clearwater Harbor, lying below the 28
mean sea level elevation, together with the following described tract: Beginning at the
northeast corner of section 16, township 29 south, range 15 east, Pinellas County, Florida,
and run thence west along the north line of said section, 1320.0 feet; thence south along
,the west line of the east one-half of the northeast one-quarter of said section 16, 1526.16 ~"
feet to an intersection with an easterly projection of the centerline of Pierce Street; thence
, '
south 89045'00" W along the centerline of Pierce Street, 418 feet to an iron stake set in a
projection of the west line of Osceola Avenue as extended across Pierce Street; thence
, south 20 feet along this projection of the southwest corner of the intersection of Pierce
Street and Osceola Avenue; thence south 88018'42" W along the south line of Pierce
'Street, 375 feet to the point of beginning; thence continue south 88018'42" W, 270.89 '
feet along,said south line of Pierce Street to the east right-of-way line of Pierce Boulev~rd;
thence south 19024'39" east along aforesaid ea~t right-of.way along a curve to the right,
chord 157.24 feet, arc 157.41 feet, radius 980 feet; thence north 88018'46" east, 120.42
feet; thence north 0014'32" west, 50 feet; thence north 88018'42", 1 00 feet; thence ,
north 0014'3211 west, 99.80 feet to the point of beginning less and except that portion of
the above described tract designated for the Bandshell Site,
and no municipal or other public real property constituting the Memorial
Causeway or lands immediately contiguous thereto, more particularly
. described as:
,
That portion of Memorial,Causeway (S.R. 60) a 1200-foot~wide right-of-way, lying
between the east abutment of the west bridge and the east line of Clearwater Harbor, and
the submerged portions of Board of Trustees of the Internal Improvement Trust Fund Deed
Numbers 17,500 and 17,502, '
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; shall be developed or maintained other than as open space and public utilities
together with associated appurtenances, except upon a findl!1g by the
eommission at a duly advertised public hearing that such development is
necessary in the interest of thepublie health, safety and welfare of the
citizens of the city and approval of such finding at a referendum, conducted
, subsequent to the public hearing. However, city-owned tennis courts and
associated appurtenances may be constructed and maintained on such
property'south of Cleveland Street.
(6)- Any non-budgeted expenditure in exeess of $5 million must be
appro~ed by the commission in two separate sessions held' at least two
weeks apart and an 'advertised notice of a public hearing must be given fit
least five days prior to the second session.
(Ord. No. 2905, ~ 1, 12-17-82/2-8-83;Ord. No. 3825, ~ 1, 12-20-84/2-12-85;Ord.No.
4768, ~ 1, 1-19-89/3-14-89;Ord. No. 5161, ~ 1, 1-2-92/3-10-92)
Section 2.02. Qualifications.
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'. The members of the commission shall be qualified voters of the City and shall have
continuously resided in the city .lor at least one year prior to submitting a petition tor,
election: The commission shall be the judge of the election and the, other qualifications of
its members and of the grounds for forfeiture of their office.
(Ord. No. 4768, ~ 1',1-19-89/3-14-89)
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Section 2.03. Election and terms.
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All commissioners, including the mayor-commissioner, shall be elected for terms of
three years. Terms shall overlap, with the mayor-commissioner and two commissioners
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elected one year, and the additional two commissioners elected the following year.
A person shall not serve more than six consecutive years as a city commissioner
after which such person shall not hold any city commission seat, other than mayor-
cOrT)missioner, for a minimum of three years.
, , A person shall not serve more than six consecutive years as mayor-commissioner
, . after which such person shall not serve as mayor-commissioner or hold any city
commission seat for a minimum of three years.
Newly elected commissioners shall take office and ~e sworn in on the first Thursday,
in April. '
(Ord. NO',3825, ~ 2, 12-20.84/2-12-85;Ord. No. 4768, ~ 1; 1"19-89/3-14-89)
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Section 2.04. Compensation and expenses.
The commissio~ may determine the annual salary' of c'ommissioners and the mayor-
commissioner by ordinance, but no ordinance increasing such salary shall become effective,
until the date of commencement of the terms of commissioners elected at the next regular
election, provided that such election follows the adoption of such ordinance by at least six
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months. Commissioners shall receive their aetual and necessary expenses incurred in the
, performance of their duties of office. .
Sectlon 2.05. Mayor-commissioner, functions and powers.
The mayor-commissioner shall preside at all meetings of the commission, perform
such other duties consistent with the office' as may be imposed by the commission and this
charter and'shall have a voice and a vote in the proeeedings of the commission, but no
veto power. The mayor-commissioner may use the title 'of mayor in any case in which the
exeeution of legal instruments in writing or other necessity arising from the general laws of
the st,ate of Florida, the statutes or executive orders of the government of the U~ited
States, or this charter so require; but this shall not be considered as conferring upon the
mayor-commissioner administrative duties except a's required to carry out the
,responsibilities stated in this charter. The mayor-commissioner shall be recognized as the
officialtiead of the city by the courts for the service of process, by the governor for
purposes of military law, and for all ceremonial purposes.
At the second commission meeting in April of each year, the commission shall elect
one of its merribers as vice-mayor. The vice.mayor shall act as mayor-commissioner during
the absence or'inability of the mayor-eommissioner to perform the duties of the office of
the mayor.
(Ord:No. 4768, ~ 1,1-19;89/3-14-89)
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Section 2.06. Prohibitions. '
(a) Appointments imd removals. Neither the commission nor ~my of its members
shall in any manner dictate the appointment or removal of any city administrative officers
or employees whom the.city manager or any of the city manager's subordinates are
empc;>wered to appoint.
, (b) Except for the purpose of inquiries and investigations, the commission or its
members shall deal with qity officers and employees who are subject to the direction and
supervision of the city manager solely through the city manager, and neither the
commission nor its members shall give orders to any such officer or employee, either
publicly or privately. It is the express intent of this charter that recommendations for
improvement. incity oper~tions by individual commissioners be made to and through the
city manager.
Nothing in the foregoing paragraph is to be construed to prohibit individual" members of the
commission from closely scrutinizing by questions and personal observations all aspects of
city operations so 'as to obtain independent information to assist the members of the
commission in the for~ulation of sound policy.
(cl,Holding oth'er office. No present or former commissioner shall hold any
compensated appointive city office or employment until one year after the expiration of the
term for which such commissioner was,elected,
(Ord. No.4 768, ~ 1. 1-19-89/3-14.89)
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Section 2.07. Vacancies; forfeiture of office; filling vacancies; advisory boards.
(a) Vacancies. The office of a commissioner shall become vacant upon the death,
resignation or removal from office in any manner authorized or required by law or forfeiture
of the offiee, such forfeiture to be deelared by the remaining members of the commission.
I
(b) Forfeiture of office. A ,commission 'member shall forfeit such office if such
member:
1 . Lacks at any time during the term of such office any qualification for the
office prescribed by this charter or by 'raw, or
2. Is convicted of a felony or a crime involving moral turpitude, or
3. Fails to attend three consecutive regular meetings of the eommission, unless
. sueh absence is excused by the 'eommission, or
4. Fails to attend six regular meetings during a 12-month,period whether
excused or not.
(c) Filling' of vacancies. A vacancy in the commission shall be filed by majority vote
of the'remaining commission members within,30 days of the vacancy and the person so
appointed shall serve as commission member until the next regular or special election. Any,
person appointed to fill such a vacancy shall possess all the qualifications required of a'
commission member by this charter and by law. At the next regular or special election a '
'special ballot shall be voted to elect a eommission member to service for the remainder of
the unexpired term of the office filled by vote of the commission:
ldl Extraordinary vacancies. In the event that all commission members are removed
by death, disability, or forfeiture of office, the governor shall appoint an interim commission
that shall call a special election to be held within 90 days of the occurrence of the
vacancies and such election shall be done in the same manner as the first election under
this charter. In the event vacancies cannot be filled as provided in section 2.07(c) because
of permanent vacaneies which make it impossible to assemble a quorum, then in" such case
the governor shall appoint that number of commission members necessary to constitute a
quorum who shall hold office until the next re~ular or special election.
(e) Advisory boards. The commissiorJ may at any time appoint 'an advisory board(sl
composed of residents of the city qualified to act in an advisory capacity to the
commission. An "advisory board" shall mean any board, group, committee or commission
whose powers, jurisdiction and authority are solely advisory and do not include the final
determination or adjudicatio.n of any personal or property rights, du'ties or' obligations. The
members of such board(sl shall serve without compensation for the time fixed in their
appointment, or at the pleasure of the commission and their duties, shall be to consult and
advise with such municipal officers and make written recommendations which !:ihall
become part of the records of the city. All meetings shall be public.
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(f) Regula,tory boarc(~. The commission is empowered to appoint regulatory boardls)
as may be established by law. ,
(Ord. No. 3825, !i 3, 12.20.84/2-12.S5;Ord. No. 4768, 9 1, 1-19.89/3~14-89)
Section 2.08. Procedure.
(a) Meetings. The commission shall meet regularly at least once in every m.onth at
such times and places as the commission may prescribe by rule. Special meetings may be
held .on call of the mayor~cammissioner, the city manager, .or any twa commissianers and, ,
whenever practicable, upon no less than 24 hours' notice to each member and the public.
All meetings shall be public. The city manager and any cammissioner shall have the power
ta cause any item to be plaeed an the next compiled agend~.
(b) Rules and journal. The cammissian shall determine its own rules and order .of
, business. The city clerk shall keep a jaurnal of the cammissian praceedings. '
(e) Voting. Voting on .ordinances and resalutians shall be by rail call and shall be
.. recorded in the jaurnal. A maj.ority of the cammissian shall canstitute a quarum; but a
smaller number may adjaurn from 'time to time and may campel the attendance .of absent,
members in the manner and subject ta the penalties prescribed by the rules .of the
cammission.
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Except as provided in sectian 2.07(c), section .3.02 and' in the preceding sentenee,
na actian shall be valid '.or binding unless adapted by the' affirmative vate .of the majarity .of
all commission members.
lOrd. Na. 4768, 9 1, 1~19.89/3-14-891
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Section 2.09. Ordinances and resolutions in general.
lal Definitions.
1.
"Ordimince" means an .official, legislative action .of the, cammissian, which
, action is a regulatian of a general and permanent nature and enfarceable as a
local law. '
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2. ' "Resolutian" means an expressian of the cammissian concerning matters .of
administration, an expression of a temparary character, .or a pravisian forthe
disposition of a particular item .of the business of thecommissian.
(b) Form. Each ordinance .or resolution shall be introduced in writing and shall
embrace but .one subject and matters properly connected therewith. ,The subject shall be
clearly stated in the title. No ordinance shall be revised .or amended by reference ta its title
only. Ordinances ta revise' or amend shall set aut in full the revised .or amended actian,
section, subsection, or paragraph .of a section or s~bse~tion.
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(e) Procedure. A propased ordinance shall be read by title, .or in, full, on at least twa
separate days, at either regular .or special meetings of the commissian, and shall; at least
te~ days,priar to adoptian, be naticed once in a newsp~pe(af general circulatian in the
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city. The notice of proposed enactment shall state the date, time, and place of the
meeting, the title or titles of proposed ordinances and the place or places within the city
where such proposed ordinances may be inspected by the public. The notice shall also '
advise that 'interested parties may appear at the meeting and be heard with respect to the
proposed ordinance.
(d) Effective date. Except as otherwise provided in this charter, every adopted
ordinance shall become effective ten days after adoption or as otherwise specified therein.
(e) Emergency ordinances. An ordinance may be passed as an emergency measure
on the day of its introduction if it contains a declaration describing in clear and specific "
terms the facts and reasons constituting the emergency and receives the vote of at least
two~thirds of the commission members. An emergency ordinance shall remain effect.ive as
an ordinance for a period of 90 'days and shall automatieally expire at the end of such 90-
day period unless during the time of such period the ordinance is submitted for adoption in
the manner provided for nonemergency ordinances. Such ordinances may not levy, taxes:
grant. renew or extend a franchise; change election qualifications; set serviee or user
charges for any municipal services; authorize the borrowing of money; enact or amend a
land use plan; or rezone private 'real property. 'Emergency ordinances shall become effective
up'on passing or at such other date as shall be specified in the' ordinance.
(Ord. No. 3825, ~ 4, 12-20-84/2-12-85jOrd. No. 4768, ~ 1, l.19-89/3~14-89J
....
State law reference(s)--Minimum procedural requirements for adoption of ordinances
, and resolutions, ,F.S. 9 166.041.
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, Section 2.10. Authentication, recording and disposition of charter amendments. ordinances
and resolutions.
(a) Authentication. The mayor-commissioner and the city clerk shall authenticate by
their signature~ all ordinances and resolutions adopted by the commission. In addition,
when charter amendments have been approved by the qualified voters, the mayor-
commissioners and the city clerk shall authenticate by their signatures the charter
amen~ment, such authentication to reflect the approval of the charter amendment by the
qualified voters. '
(b) Recording. The city clerk shall keep properly indexed books and/or microfilm
records in which shall be recorded, in full, all ordinances and resolutions passed by the
commission. Ordinances shall be periodically codified. The c'jty clerk shall also maintain the
city charter in current form and shall enter all charter amendments and send a copy of the
revised charter incorporating amendments to the secretary of state's office.
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(c) Printing. The commission shalL by ordinance, establish procedures' for making all
. resolutions, ordinances, technical codes adopted by reference, and this charter available to
t1'8 people of the city for publie inspection and available for purchase at a 'reasonable pri~e '
to cover the cost of reproduction. ' ,
(Ord. No. 3825, 9 5. 12-20.84/2-12-85;Ord. No. 4768,9 1,1-19-89/3-14-89)
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ARTICLE III. ADMINISTRATIVE*
*Code referencenOfficers and employees generally, ~ 2.261 et seq.
'Section 3.01. City manager.
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There shall be a city manager to serve as,the chief administrative officer and chief
exe'cutive officer of the city. The city manager shall be appointed;on the basis of
administrative' qualifications, experience and training. .The city manager need not be,a
resident of the city or state at the ~ime of'aPPc;>intment, but shall establish residency within.
the city within one year of the appointment. The city manager shall be responsible to the
commission for the administration' of all city affairs placed in his or her charge by or under
this charter. '
(Ord. No.4 768, ~ 1, 1-19-89/3-14-89)
Section 3.02. Appointment: removal; compensation.
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(a) Appointment. The commission shall appoint a city manager by an affirmative,
vote of four commission members. The city manager shall hold office at the pleasure of the
commission.
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, (b) Removal. The commission may remove the city manager by an affirmative vote'
of four commission members or by a majority of the commission members voting for'
removal at two sep'ilrate meetings held at least t~o weeks apart. Upon r~quest by the city
manager a public hearing will be held prior to a vote to remove the city manager.
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(c) Compensation. The compensation of the city manager shall be fixed by a
majority [of] all the commission members.
(d) Acting city manager. Biletter, filed with the commission, the city manager shall
designate one 'or more assistant city managers to exercise the powers and perform the
duties of city manager during the city manager's temporary absence or disability. The
,aforementioned designation shall be limited to a period of 60 days. At the expiration of this
tirne, the commission shall. appoint an interim or new city manager in accordance with the
provisions of the charter.
(Ord. No. 3825, ~ 6, 12-20~84/2~12~85;Ord~ No. 4768, ~ 1,1-19-89/3-14-89)
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Section 3.03. Powers and duties of the ciW manager.
The city manager shall:
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(a)
Appoint and, when the city manager deems it necessary for the good of the
city, suspend, dl:Hnote or remove any city employees or appointive
administrative officers under'the city manager's jurisdiction'provided for'or '
under this charter, except as otherwise provided by law. Such appointment,
suspension, demotion or removal shall be in compliance with the civil service
law and all applicable rules and regulations of the city. '
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(b)
Establish or discontinue any department, diyision or board in the
administrative affairs of the city,' subject to commission approval.
(c)
, Attend commission meetings and shall have the right to take part in
diseusslon but may not vote.
(d),
See that all laws, provisions of ,this charter and aets of the commission
which are subject to enforcement by the city manager or by officers subject
to the city manager's direction and supervision are faithfully executed.
(e)
Prepare and submit to the commission in the form provided by ordinance, the
annual budget, a capital improvement budget, and a projected capital
improv'ement program for a minimum five~year period.
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(1)
Submit to the commission and make available to the public a comprehensive
report on the finance and a'dministrative activities of the 'city as of the end of
the fisca'l year. In addition to the comprehensive report, the city manager,
shall submit a quarterly financial report.
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, (g)
. Make such other reports as the commission may require concerning the
operations of city departments, offices and agencies subject to the city
manager's direction,and supervision.
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(h) Keep the commission fully advised as to the financial condition and fut'ure
needs 6f the city and make such recommendations to the commission
concerning ,the affairs of the city as the city manager deems desirable.
(i) Sign contracts on beh~lf of the city pursuat:lt to the provisions of
appropriations ordinanees.'
m Develop and keep current an administrative code which shall set forth the
organizational an~ operational procedures of the eity government.
(k)
Provide such administrative assistance to the commission in connection with
,their official duties, and perform such other duties as are specified in this
charter or may be required by the commission.
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(I) 'Act as purchasing agent for the city. ,
'(Ord. No. 3825, S 7, 12-20-84/2-12-85;Ord. No. 4768, S 1,1-19-89/3-14-89)
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Section 3.04. Personnel system:,
J . I .
Appointments and,promotions of city officials and employees, except those
specifically exempted by ordinance, shall be made solely'on the basis of merit and fitness,
. demonstrated by examination or other evidence of competence ,as provided by law.
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ARTICLE IV. CITY CLERK; CITY ATTORNEY: LEGAL DEPARTMENT*
* Code reference-~Officers and employees generally, ~ 2.261 et .seq.
Section 4.01. City clerk.
The city manager shall appoint a city clerk, which appointment must be confirmed
, by the commission prior to becoming effective. The city clerk or the offieial representative '
of the city clerk shall:
'(al Be custodian of all records, documents and papers of the city;
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(b) Attest all documents, contracts and agreements to which the city is a party;
(c) Be custodian ,?f the official seal of the city;
(d) Arrange for and supervise all city elections;
(e) Attend all meetings of the commission and keep a journal of its proceedings;
(fl ' Give notice of commission meetings to its members arid the public;
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, (g) Perform such other duties as directed or required by law.
(Qrd. No. ,3825, ~ 8; 12-20-84/2-12-85;Ord. No. 4768, ~ 1,1-19,-89/3-14-89)
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Section 4.02. City attorney, legal department.
There shall be a legal department, headed by the'city atto'rney; operating under the
authority of and responsible to the commission. The legal department shall consist of the
city attorney, assistant city attorneys; when appointed and authorized by the commission,
and such secretarial, stenographic and clerical personnel as the commission may direct.
(Ord. No. 4768, ~ 1, 1-19-89/3-14.89)
, ,
Section 4.03. City attorney, appointment, removal, qualifications and duties.
. (a) The city attorney shall be appointed, by the affirmative vote of four commission
members and may be removed by a majority of the members of the commission members
voting for removal. Upon request by the city attorney a public hearing will be held prior to
a'vote to remove the city attorney. The city attorney shall be a qualified a'ttorney at law,
admitted and currently eligible to practice before all of the courts of the State of Florida
and the appropriate U.S. District Court; and shall be a member in good standing of the
Florida Bar.
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(b) Duties.' The city attorney shall act as the legal advisor to the commission, the
city, manager and all city departments, offices and agencies. When required to do so by the
city commission; the city attorney shall prosecute or defend; on behalf of the' city.. all
complaints, suits and controver~ies in which the city is a party; and shall prepare or review
and appl'Ove as to form and legal sufficiency all contracts, bonds and other instruments to
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which the city is a party. The city attorney shall perform such other duties as may be
directed by the city commission or the laws of Florida.
(c) By letter, filed with the commission, the city ,attorney shall designate one or
more assistant city attorneys to perform the duties of city attorney during his temporary
absence or disability. The aforementioned designation shall be limited to a, period of 60
days. At the expiration of this time, the commission shall appoint an Interim or nl?w city
attorney in accordance with the provisions of the charter.
(Ord. No. 3825, ~ 9, 12-20-84/2-12-85;Ord. No. 4768,!i 1, 1-19-89/3~14-89)
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Section 4;04. Assistant city attorneys, special counsel.
"
(a) The city attorney shall appoint as many assistant city attorneys as authorized by
the city commission. " ' .
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(b) The commission, when it shall deem it appropriate, may employ speqial counsel,
outside of the legal department, who shall conduct such investigations and perform such
,services a's .the commission,may direct and who 'shall report dire'ctly to the commission.
lOrd. No.'4768,!i 1,1-19-89/3-14-89)
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, Section 4.05. Compensation.
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The ,eommission shall fix and provide for the, cqmpensation to be paid to the city
,attorney and ,special counsel.
lOrd. No. 4768, ~ ,1, 1-19-89/3-14-89)
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ARTICLE V. PLANNING AND ZONINGil' ,
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, *Code reference~-Land dev~lopment code, part II, subpart B; zoning, ch. 40.
[Section 5.01. Regulati<?n.]
, ,
The commission is authorized to regulate the comprehensiv~ planning and zoning of
'the city and regulate land development in the manner pr'ovided by law.
lOrd. No. 4768,'9 1,1-19-89/3-14.89)
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ARTICLE VI. INITIATIVE, REFERENDUM; RECALL*
,;
, "Code reference--Elections, ch. 14.
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Section 6.01; Initiative.
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The qualified voters of the city shall have, power to propos'e ordinances to the
eommission, and, if the commission fails to adopt an ordinance so proposed without any
change in substance, to adopt or rejec~ it at a city election, provided that such powers
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, shall not extend to the budget or capital program or any ordinance relating to appropriation
. of money, levy of taxes or salaries of city officers or employees.
Section 6.02. Referendum.
The qualified voters of the city shall have power to require a reconsideration by the
commission of any adopted ordinance and, if the commission fails to repeal an ordinance
so reconsidered, to approve or reject it at a city election, provided that such power shall
not extend to the budget or capital program or any emergency ordinance or ordinanc~
relating to appropriation of money ,levy of taxes or appointment or salaries of city officers
or employees.
Section 6.03. Recall.
The,qualified voters of the city shall have the power to recall or remove.from office
any elected official or officials of the city, for the reasons and in the manner set forth in
, ' the General Laws of the State of Florida, and more particularly section 100.361, Florid~
Statutes [F.S. ~ 100.361], including any amendments thereto.
(Ord. No.4 768, ~ 1, 1 -19-89/3-14-89)
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Section 6.04. Commencement of proceedings.
Any five qualified voters may commence ,initiative or ref,erendum p,roceedings by
filing with the city clerk or other official designated by the commission an affidavit stating
. they will constitute ttle petitioner's committee and be responsible for 'circulating the,
petition and filing it in proper form, stating their names and addresses and specifying the
address to which all notices to the committee are to be sent, and setting out'in full the
propo'sed initiative ordinance or citing the ordinance sought to be reconsidered.
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Promptly after the affidavit of the petitioner's committee is filed, the clerk or other
official designated by the commission shall at the committee's request issue, the '
appropriate petition blanks to the petitioner's eommittee at the committee's expense'.
(Ord. No.4 768, ~ 1, 1-19-89/3-14.89) ,
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Section 6.05. Petitions.
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. (a) Number of signatures. Initiative or referendum petitions must be signed by
qualified voters of the city equal in number to at least ten percent of the tot~1 number of
qualified voters registered to vote in the last regular city election. '
, (b) Form and content. All papers of a petition shall be uniform in size and style and
shall be assembled uS one inst'rument for filing. Each signature shall be executed in ink or
indelible pencil and shall be followed by the address of the person signing. Petitions shall
contain or have attached thereto throughout their circulation the full text 01the ordinance
proposed' or sought tc? be reconsidered. ,I .
(c) Affidavit of the circulator. Each paper of a petitionshall have attached to it,
when filed, an affidavit ~xecuted by ,the circulator thereof stating: That the circulator
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personally circulated the paper; the number of signatures thereon; that all the signatures
were affixed in circulator's presence; that the circulator believes them to be the genuine
signatures of the persons whose names they purport to be; and that each signer had an
opportunity before signing to read the full text ot'the ordinance proposed or sought to be
reeonsidered.
(dl Time for filing referendum petitions. Referendum petitions must be filed within'
60 days after the effective date of the ordinance sought to be reconsidered.
Section 6.06. Procedure to filing.
la) Certificate of city clerk; amendment. Within 20 days after the initiative or
referendum petition is filed, the city clerk or other official designated by the commission
shall complete a certificate as to its sufficiency, specifying, if it isinsu'fficient, the
particulars wherein it is defective and shall promptly send a copy of the certificate to the
" petitioner's committee by registered -mail. Grounds for insufficiency are only those specified '
in section 6.05. A petition certified insufficient for lack' of the required number of valid
signatures may be amended once if the petitioner's,committee files a notice of intention to
, amend it with the city clerk or other official designated hy the commission'within two
working days after receiving, the copy of the city clerk's certificates arid files a
supplementary petition upon' additional papers within ten days after receiving the copy of
such certificate. Sueh supplementary petition shall comply with the requirements of
subsections lb) and (c), of section 6.05 and within five days after it is filed the city clerk or
other official designated by the commission shall complete a certificate as to the,
sufficiency of the petition as amer)d~d and promptly send a copy of such certificate to the
petitioner's committee by registered mail as in the case of an original petition. If a petition
or am~nded petition is certified insufficient, <?r if a petition or amended petition is certified
insufficient and the petitioner's committee does not eleet to amend or request commission
review under subsection (b) of this section within ,the time required, the city clerk or ~ther
official designated by the commission shall promptly present his certificate to the
commission and the certificate shall then be a final determination as to the'sufficiency ~f
the petition.
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'lb) Commission review. If a potition has been certified insufficient and the
petitioner's committee does not file a notice of intention to amend it or if an amended
petition has been certified in'suffi<?ient, the committee may, within two working days after
receiving the 'copy of such certificate, file a request that it be reviewed by the commission.
The commission shall within 30 days review and approve or disapprove it, and the
commission's determination shall then be a final determination as to the sufficiency of the
petition. ,
(Ord. No. 3825, ~ 10, 12-20-84/2.12.85;Ord. No. 4768, ~ 1,1-19-89/3-14-89)
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, Section 6.07. Referendum petitions; suspension of effect of ordinance.
When a referendum petition is filed with the city clerk or other official designated by,
'the eommlssion, the ordinance sought to be reconsidered shall be suspended from taking
effect. Such suspension shall terminate when:
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1., There is a final determination ~f insuffic,iency of the petition, or
2. 'The, petitioner's committee withdraws the petition, or
3., The commission repeals the ordinance, or
4. Tabulation of the ballots cast by the qualified voters of the city on the
ordinance has been certified.'
(Ord. No. 3825,!i 11, 12-20-84/2-12-85;Ord. No. 4768,!i 1,1-19-89/3-14-89)
Section 6.08. Action on petitions.
(a) Action by commission. When an initiative or referendum petition has been finally
determined sufficient, the commission shall promptly consider the proposed initiative
ordinance in the manner provided in article II or reconsider the referred ordinance by voting,
its repeal. If the commission fails to adopt a proposed initiative ordinance withou't any
change in substance within '60 days or fails to 'repeal the referred ordif"!ance within 30 days
after the date the petition'was fin'ally determined sufficient, it shall submit the proposed or
referred ordinance to' the q'ua1ified voters of the city. ' .
, lb)' Submission to qualified voters. The vote of the city on a proposed or referred
ordinance shall be held not less than 90 days and not later than 150 days from the date
that the petition was determined sufficient. If no regular city election is to be held within
, 'the period prescribed in'this subsection, the commission shall prpvide for a special election;
otherwise, the vote shall be held at the same time as such regular election, except that the
commission may in its discretion provide for a special eleetion at an earli~r date within the
prescribed period. Copies of the proposed or referred ordinance' shall be made available at
the polls. '
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, (c) Withdrawal of petitions. An initiative or referendum petition may be withdrawn
at any time prior to the 1,5t~ day preeeding the day scheduled for a vote of the city by
filin,g with the city clerk or other official designated by the commissiqn a request for
withdrawal signed by at least four members of the petitioner's committee. Upon the filing
,of such request the petition shall have no further force or effect andal! proceedings
thereon shall be terminated. ' I
(Ord. No. 4768,~ 1, 1-19-89/3-14-89)
Section 6.09. Results of election.
(a) Initiative. If a majority of the qualified voters voting on a proposed initiatjve
ordinance vote in its favor, it shall be considered adopted upon certification of the election
results and shall be treated in all respects in the same l;Tl'anner as an ordinance of the same
kind, adopted by the commission. If conflicting ordinances are approved at the'same
, ,election, the one receiving the greatest number of affirmative votes shall prevail to the'
extent of such conflict.
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(b) Referendum. If a majority of the qualified voters voting on a referred ordinanee
vote against the referred ordinance, it shall be considered repealed upon certification of the
election results.
lard: No. 3825, ~ 12, 12-20-84/2-12-85;Ord. No. 4768, ~ 1; 1-19-8913-14:89)
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ARTICLE VII. GENERAL PROVISIONS
Section 7 ..01. Char~er amendment.
(a) Initiation by ordinance.'ln addition to charter amendmeflts otherwise authorized,
,by law, the. commission may, by ordinance, propose amendments to any part or all of this
charter, exeept artide I, section 1.02, prescribing boundaries, and upon passage of the
,initiating ordinance shall plaee the proposed amendment to a vote at the next general
election held within the city or at,a special electio,:! ealled for such purpose.'
(b) Initiation by petit(on.
1. The qualified voters of the city, may propose amendments to'this eharter,
except article I, seetion 1.02, prescribing 'boundaries, 'in the manner set forth'
in article VI, section 6.05Ia)--(c).
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2. Upon certification of the sufficiency of the petition by the city'clerk, the
'commission shall place the proposed amendment to a vote of the qualified
voters at th,e next general or special election held not less than 90 days nor
. ' more than 120 days after certification.
lOrd. No. 3825, 9 13, 12-20-84/2-12-85;Ord. No. 4768, g 1, 1~19.89/3-14-89)
, State law reference(s)--Charter amendments, F.S. ~ 166.031.
se'ctio'n 7 :02. Charter review advisory committee.
The commission shall appoint a charter review advisory committee in January,
1994, and at least every five years thereafter provided the appointments are made in
January of a year preceding a city election. The charter review advisory committee shall be
composed of not less than ten members'and it shall review the existing charter and make
, recommendations to the commission for revisions thereto.
lOrd. No. 3825, ~, 14, 12-20~84/2-12-85; Ord. No. 4768, ~ 1, 1-19-89/3~14.89)
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ARTICLE VIIL.NOMINATIONS AND ELECTIONS*,
,*Code reference--Eleetions, eh. 14.
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State law reference(s)--Electors and elections, F.S. tit. IX.
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Section 8.01! Qualified voters.
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Any person who is a resident of the City of Clearwater who has qualified as a voter
of the State of, Florida" and the County of Pinellas, and who registers in the procedural
manner prescribed by the General Laws of Florida and the ordinances of the city, shall be a -
qualified voter of the city.' , '
(Ord., No. 4768',.~ 1, 1-19-89/3-14~89)
Section 8.02. Nonpartisan elections.
, , All nominations and elections for commissio~ shall be condueted on a nonpartisan ,
basis and. without re'gard for or designation of'politicai party affiliation of any nominee on
any nomination petition or ballot.
(Ord. No. 4768, ~'1, 1,;19-89/3-14-89)
Section 8.03. Form of ballots.
:)
, The commission shall, by ordinance, prescribe the form of,the ballot and the method '
'.' ,and manner of holding and the conduct of all elections of the city.
(a) " Commission ballots. Candidates for sE!ats on the eommission shall be '
grouped according to the seat number for which they are cand!dates. Wfthin
these groups, names shall be placed on the ballot alphabetically. No
candidate may seek election to more than one seat in any given election.
, " (b) Charter amendment. A charter amendment to be voted on by the' qualified
voters of the city shall be presented for voting by baUot title. The ballot title
of a measure may differ from its legal title and shall be a c1e'ar" concise
statement describing the substanco' of the measure 'without argument or
prejudice. Below,the ballot title, shall appear the following question: "Shall '
the above described (ordinance) (amendment) be adopted?" Immediately
below such question shall appear, in the following order, the word "yes"
and also the word "no" 'with a sufficient blank space, thereafter for the
placing of the symbol "X" to indicate the voter's choice or if voting
machines are 'used, the question shall be placed so as to indicate to the
elector which lever or punch hole is used in order to cast a vote for or
against.
(Ord. No, 3825, ~ 15, 12~20.84/2-12-85;Ord. No. 4768, ~ 1, 1-19-89/3-14-89)
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Section 8.04. Nominations.
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, The names of candidates for commission shall be placed upon the election ballot by
filing of a written notice of candidacy with the city clerk' at such time and In such manner
as may be prescribl;3d by ordinance. The ordinance shall require the payment of a qualifying
fee in the amount of $50.00. The candidate shall submit petition cards from not,Ie55 than,
250 qualified voters~
The qualif.ying fee and petition cards are to be received by the city clerk not more
tha'n 60 days nor less than 46 days prior to the date of the election. The notice must
designate the number of the saat for which the candidate is seeking election. All ,
applications shall b~ accompanied by an affidavit that the candidate is a. qualified voter of
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the city and has been a resident of said city continuously for at least one year immediately
prior to the filing of the notice of candidacy. Where only one candidate qualifies for
nomination tO,a seat on the commission. then no general eleetion shall be held w,ith respect
to the seat and the candidate shall be declared elected to the seat.
(Ord. No. 3825. ~ 16, 12-20-84/2-12-85; Ord. No. 4768, ~ 1. 1-19-89/3-14-89; Ord. No.
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Section 8.05. Elections.
I
(a) Commission positions. All members of the city commission except as otherwise
'. pr'ovided by the charter, shall be elected at large by the qualified voters of the city.
(b) Regular elections. Regular city elections shall be held on the second Tuesday In
March of each year in which a commission term expir~s.
(c) Special elections. Special municipal eleetions may be called by the commission
at any time for such purposes as are authorized by this charter or by law. Notice of all
: special elections ~hall be published in a city daily newspaper in accordance with state
statutes.
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, (d) Canvassing board. The commission shall meet as a canvassing board within 24
hours after the closing of the polls in any. municip)~1 election ,and, shall' canvass the election '
returns except when such election is held in conjunction with an election conducted by
Pinellas' County. in' which case the certification of the returns by the county canvassing
board may be accepted as the certifieation of the municipal election returns. '
(Ord. No. 3825, ~ 17,,12-20-84/2-12-85;Ord. No. 4768, ~ 1,1-19-89/3-14-89)
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ARTICLE IX. FISCAL MANAGEMENT PROCEDURE*
*Code reference--Fiscal management, eh. 2, ort. VI.
,
The fiscal management procedure shall include provisions relating to the operating
budget, capital budget and capital program, providing for hearings on the budget, capital
budg'ot and'capital program and the amendment of the budget following adoption. Such
ordinance shall in addition contain a provision requiring th~t revenue bonds for projects in'
excess of one million dollars shall be put to public referendum with the exception of
r~venue bonds for public health, safety or industrial development and revenue bonds for
refunding. '
(Ord. No.4 768, 9 1, 1-19-89/3-14-89)
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ARTICLE X. TRANSITION SCHEDULE
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Section'1 0.01. Continua'tion of former charter provisions.
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, All provisions of Chapter 9710', SpeGial Acts o'f 1923, Florida Legislature, as
amended by specialla'w or otherwise, which are not embraced herein and which are not
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hiconsisti:mt with this charter shall become' ordinanees of the city subject to modification or'
, repeal in the same manner, as other ordinances of the city"
"Section 10.02. Ordinances preserved.'
All ordinances in effect upon the adoption of this charter to the extent not
inconsi~tent with it. shall remain in force until repealed or 'change~ as provided herein. '
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" , Section 10.03. Rights of officer,s and employees.
'Nothing in this charter except as otherwise specifically provided,shall affect or
. 'impair the rights or privileges of person's who are city officers or employees at the time of
, adoption,. City commissioners shall continue to hold their offices and disc~arge the duties
, thereof until their successors are elected.
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Section 1 0.04. Pending matters.
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All rights, claims actions, orders, eon tracts and legal or administrative proceedings
involving the city shall continue except as modified pursuant to the provisi08S of the ,-
charter. '
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Section 10.05. Schedule.
(a) Effective date. Article VI.II of this charter relating to nomination and election of
city officials shall take effect immediately upon passage of this' charter at referendum.
:'
(b) Time of taking full effect. This charter shall be in full effect for all purposes on
and after approval by a majority of the electors voting in a valid special election to be
called, for such purpose, and upon being filed with the secretary of state.
(c) Initial salary of commission members. Members, of the commission shall receive
an annual salary equal to that in effect under the prior charter until such time as changed in
accordance with this charter. ' ,
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(d). Transition ordinances. The commission shall adopt ordinances and resolutions
required to effect the transition. Ordinances, adopted within 60 days of the first
, commission meetif\9Under this charter for the purpose of faeilitating the transition may be
passed as emergency ordinances following procedures set up by law except that transition
ordinances shall be, effective for up to 90 days 'after enactment.
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ARTICLE I. CORPORATE EXISTENCE AND POWERS*
*State law reference(s)-.Powers generally under home rule', F.S. ~ 166.0~1.
" Section 1.01. Corporate existence and powers.
, .
(al The City of Clearwater, Florida, hereinafter referred to as city~ as created by
Chapter 9710, Special Laws of Florida, 1923, as amended, shall exist and continue as, a
municipal corporation, shall have all governmental, eorporate and proprietary powers to
enable it,to conduct municipal government, perform municipal functions and render
municipal services, and may exercise any 'power for municipal purposes except when
expressly prohibited by law.
, (b) T~e city may exercise any of its powers or perform any of its functions and may
, '. participate in the financitlg thereof, by contract or otherwise, jointly or in cooperation with
anyone or more states or political subdivisions or agencies thereof, or the United States or
any agency thereof.
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(c) The powers of the city u~der this charter shall be construed liberally'in favor of
the city. The city will be 'empowered to do whatever, is necessary and properfor'the safety,
health, convenience and general welfare of its inhabitants. The specific mention of a
particular power in the eharter shall not be construed as limiting in any way the' general ,
power stated in this section of article I.
(d) In addition to the powers enumerated herein, the city shall be vested with all
powers granted by general or special acts of the Legislature of the State of Florida and
otherwise provided by law. ,
(Ord. No. 4768, ~ 1, 1-19-89/3-14-89)
Section 1.02. Corporate boundaries.
The corporate boundaries of the city shall remain fixed and established as they exist
o~ the date this charter takes effect, provided that the city shall have the power to change
its boundaries in the manner prescribed by law.
(Ord. No.'4768, ~ 1, 1-19-89/3~14.89)
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State law reference(s)--Municipal annexation or contraction, F.S. ch. 171.
ARTICLE II. LEGISLATIVE
~ection 2.01. Commission; composition; powers.
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, (a) Composition. There shall be a eity commission, hereinafter referred.to as the
commission, composed of five commissioners, including the mayor-commissioner. The'
members will oceupy seats numbered one through five, inclusive. All members shall be
elected at large by the qualified voters of the city. The candidate receivina the largest
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Numbers 17,500 and 17,502,
shall be developed or maintained othe~'than as open space ~nd public utilities
,together with,associated appurtenances, eXgept upon a finding by tl1e'
eommission at a'duly advertised public hearing that such development is
necessary in the interest of thepublic health. safety and welfare of the
eitizens of the eity and approval of such finding at a referendum, conducted
subsequent to the public hearing, However, city-owned tennis courts and
'associated appurtenances may be constructed and maintained on such
property south of Cleveland Street.
(6) Any non-budgeted expenditure' in excess of $5 million must be
approved by the commission in two separate sessions held at least two
weeks apart and an advertised notice of a public hearing must be given at
least five days prior to the second session. ,
(Ord. No. 2905, ~ 1, 12':17-82/2-8-83;,Ord. No. 3825, ~' 1, 12-20-84/2-12-85; Ord. No.
4768, ~ 1, 1-19-89/3-14-89; Ord, No. 5161, ~ 1, 1-2-92/3-10-92)
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Section, 2.02. Qualifications.
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The members of the commission shall be qualified voters of the city and shall have
contiriuously resided in the city, for at least one year prior to submitting a petition for '
election.' The comrpission shall be the judge of the election and the, other qualifications of
its members and of the grounds for forfeiture of their office.
(Ord. No. 4768, ~ 1, 1-1 9-89/3-14-89)
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Section 2.03. Election and terms.
All commissioners, including the mayor-commissioner, shall be elected for terms of
three years. Terms shall overlap, with, the mayor-commissioner and two commissioners
elected one year, and'the additional two commissioners elected the followi'ng year.
A person shall not !5erve more than six consecutive 'years as a eity commissioner
after which such person shall not hold any, city commission seat. other than mayor-
. commissioner, for a minimum of three years.
A person s'hall not s~rve more than six consecutiv'e years as mayor-commissioner
after .which such person shall not serv~ as mayor-commissioner or hold any city
commission seat for a minimum of three years. ,
Newly, elected commissioners shall take office and be sworn in on the first Thursday
in April. '" '
(Ord. No. 3825, ~ 2, 12-20-84/2-12-85; Ord. No. 4768, ~ 1, 1-19-89/3-14-89) .
, Section 2.04. Compensation and expenses.
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, The commission may determine the annual salary of commissioners and' the mayor-
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cOf1:1missioner by ordinance, but 1b.e. .Re ordinance increasing such salary shall nQ1 become
,effective until the date of commenGem&Rt-Gf....t.Re terms of committsiGRers C10ated at the
next regula'r electian,-j3-rovided that-sUGl+-efeGtioo-fGllowG the-aElept.fe~f-sl::ieft-orotmtnce by
'at lesst siK~monthEi Commissioners shall receive their actual and necessary expenses
,incurred in the performanee of t~eir duties of office.
, Sectio~ 2.05. Mayor~commissioner, functions and powers.
The mayor-commissioner shall preside at all meetings of the commission, perform
such other duties consistent with ~he office as may be imposed by the commission and this
charter and ~hall have a voice and' a vote in the proceedings of the commission, ,but no
veto power. The mayor-commissioner may use'the title of mayor in any case in which the
execution of legal instruments in writing or other necessity arising from the general laws of
the State of Florida, the statutes or executive orders of the government of the United"
,States, or this charter so require; but this shalf not be considered as c'onferring upon the
mayor-commissioner administrative duties except as required to carry out the
responsibilities stated in this charter. The mayor~commissioner shall be recognized as the
official head of the city by the courts for the service of process, by the goverflor for
purposes of military law, and for all eeremonial purposes. '
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At the second eveninQ commission me~tjng in April of each year, the commission'
shall elect one of its members as vice-mayor. The vice-mayor shall act as mayor-
commissioner during the temporary absence or inability of the mayor-commissioner to
perform ,the duties of the office of the mayor.'
(Ord. No. 4768, ~ 1, 1-19-89/3-14-89)
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Section 2.06. Prohibitions.
(a) Appointments and removals. Neither the, commission nor any of its members
shall in any manner dictate the appointment or removal of any city administrative officers
or employees whom the city manager or any of the city manager's subordinates are
empowered to appoint.
(b) Except for the purpose of inquiries and investigations, the commission or its
members shall deal with city ,officers and employees who are subject to the di~ection and
supervision of the city manager solely through the city manager, and neither the
commission nor its members shall give orders to any such officer or employee, either
publicly or privately. It is the express intent of this charter that recommendations for
improvement in city operations by individual commissioners be made to and through the
, .
city manager.
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Nothing in the foregoing paragraph is to be construed to prohibit individual members of the
commission from closely scrutinizing by questions and personal observations all aspects of
city operations so as to obtain independent inform ation to assist the' members of the
, cO,mmission in the formulation of sound policy., '
" (c) Holding other office. No present or former commissioner sl1811 hold any
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compensated appointive' City office or employment until ,one year after the expiration of the,
term for which such commissioner was elected. .
(Ord. No.4 768, ~ 1, 1-1 9-89/3-14~89)
Section 2.07. Vacancies; forfeit'ure of office; filling vacancies; advisory boards. '
, , (a) Vacancies. The office of a commissioner shall become vacant upon the death,
resignation o'r removal from office in any manner authorized or required by law or forfeiture
of the office, such forfeiture to be declared by the remaining members of the commission.
"
(b) Forfeiture of.office. A commission member shall forfeit such office if such
member:
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Lacks at any time during the term of such offiee any qualification for the'
,
office prescribed by this charter or by law, or '
2.
Is convieted of a felony or a crime involving moral turpitude, or
3.
Fails to attend three consecutive regular meetings of the commission, unless
such absence is,excused by the commission, or ,
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4. Fails to attend 25 cereent of the regular 3ix rcg~r-meetings during a 12-
m~mth period whether excused or not.
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(c) Filling of vacancies. Vacancy in commissioer's seat.
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A vacancy in the commission~ should be f#eeI: f.il.!ill! by majority vote of the
remaining commission members within 30 days' of the vacancy and the person so
~ppointed shall serve as commission 'member until the next regular or special
election. ' ,
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, If the commission fail~_lP fill such vacancv within 60 days after it occurs. a special
election shall be called to fill the unexpired term.
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.;l. At the next regular or special election a special ballot shall be voted ,to elect a
'commission member to ~ service for the remainder of the unexpired term of the
offi~e filled by vote of the commission. '
.1... Any person appointed to fill such a vacancy shall possess all the qu'alifications
required of a commission member by this charter and by law.
, (d) Extraordinary vacancies. In the'event'that all commission members are removed
,by death, disability, or forfeiture of office, the governor shall appoint an interim con:tmission
that shall call a special election to be held within 90 days of the occurrenee of the
vacancies and such election shall be done in the same manner as the first election under
this' charter. In the event vacancies cannot be filled as, provided in section 2.07(c) because'
of permanent vacancies which make it impossible to assemble a quorum, then in such case
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(f) Regulatory boards. The commission is empowered to appoint regulatory board(s) ,
as may be established by law. ' .
'fOrd. No. 3825, ~ 3, 12-20w84/~-12w85; Ord. No.4 768, ~ 11 1-19w89/3w 14w89)
Section 2.08. Procedure.
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(a) Meetings. The commission shall meet regularly at least once in every month at
such. times and places as the comm!s'sion may prescribe by rule. Special meetings may be
held on call of the mayorwcommissioner, the city manager, or any4W&commissiciners and,
, whenever practicable, upon no less than 24 hours' notice to each member and "the public.
All meetings shall' be public. The city manager and any commissioner shall have the power
,to cause' any item to be placed on the next compiled agenda.
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(b) Rules and journal. The commission shall determine its own rules and order of
. business. ,The city clerk shall keep a journal of the commission proceedings.
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(c) .voting. Voting on ordinances and resolutions shall be by roll call and shall be
reeorded in the journal. A majority of the commission shall constitute a quorum; but a
smaller number may adjourn from time to time and may compel the attendance of absent
members in the manner and subject to the penalties prescribed by the rules of the
commission. ' .
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Except as provided' 4l-seGtfGA-2-:-Q.7-~oA-a....Q.2-and in the procediAg sentence,
otherwise in this chapter., no action shall be valid or binding unless adopted by the
affirmative vote of the majority of all commission members.
lOrd. No.4 768, ~ 1, 1-19-89/3-14-89)
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Section 2.09..0rdinances and resolutions in general.
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, (a) Definitions.
1.
, 'Ordinance' I means a(1 official, legislative action of the commission'; which
action is' a regulation of a general and permanent nature and enforceable as a
'local law.
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2. ' . Resolution" means an expression of the commission concerning matters
of administration, an expression of a temporary character, or 'a proviSion for
the disposition of a particular item of the business of the commission.,
(b) Form. Each ordinanc'e' or resolution shall be introduced in writing and shall
embrace but one subject and matters properly connected therewith. The subject shall oe
, clearly stated: in the title. No ordinance shall be revised or amended by reference to its title'
only. Ordinances to revise a:r amend shall set out in full the revised or amended action,
, section, subsection, or paragraph of a section qr subsection.
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(c) Pro ce dura. A prop~sed, ordinance shall be read by title, or in full, on at least two
separate days, at either regular or special meetings of the commission, and shall, at least
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ARTICLE IV. CITY CLERK; CITY ATTORNEY; LEGAL DEPA~TMENT*
* Code reference--Officers arid employees gener,ally, ~ 2.261 et seq.
Section 4.01. City clerk.
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The city manager shall appoint a city clerk. which appointment must be confirmed
by the commission prior to becoming effective. The city clerk or the official representative
of'the city plerk shall: ' ,
(a) Be custodian of all records, documents and papers of the city;
(b) Attest all documents, contracts and agreements to which the eity is a party;
(c)
Be custodian of the official seal of the city;
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(d)
,Arrange for and supervise all city electiors;
Attend all meeti'ngs of the commission and keep a journal of its proceeding~; ,
(e)
(f)
, .
Give notice of commission meetings to its members and the public;
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, (g) Perform such other duties as directed or required by law.
lOrd.' No. 3825, ~ 8, 12-20-84/2-12-85; Ord. No. 4768, ~ 1, 1-'19-89/3-14-89)
-Section 4.02. City attorney; legal department.
There shall be a legal department, headed by the city attorney, operating under the
, authority of and responsible to the commission. The legal department shall eonsist of the
city attorney, assistant city attorneys, '.''.'hen appoiRteG-aAG-atltAe~d by tho eOA'lA'lission,'
and such paralegal secretariat, stenographic and clerical personnel as the commission may
direct authorize.
lOrd. No. 4768, ~ 1, 1-19~89/3-14-89)
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Section 4.03. City attorney, appointment, removal, qualifications and duties.'
, (a) The city attorney shall be appointed by the affirmative vote of four commission, .
members afld may be removed by a majority of the members of the commission members
.voting for removal. Upon request by the city attorney a public hearing will be held prior to a
vote to remove tile city attorney. The city attorney shall be a qualified attorney at law,
" admitted and currently eligible to practice before all of the courts of the State of Florida
and the appropriate U.S. District Court; and shall be a member in good standing of the.
Flo'rida Bar. The city at'torney ne'ed not' be a resident of the city or state at the time of
Rppointment. but shall' establish residency within the city within one vear of the
appointment.
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lb) Duties.. The ci,ty attorney shall act as the legal advisor to the comml~slon, the
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city manager and all city departments, offices, and agencies. When required to do so by the
city commission, the city attorney shall prosecute or defend, on behalf of the city, all
complaints, suits and controversies in which the city is a party; and shall prepare or review
and' approve as to form and legal sufficiency all contracts, bonds and other instruments to
which the city is a party. The city attorney shall perform such other duties as may be
directed by the city commission or the laws of Florida.
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, (e) By letter, filed with the commission, the city attorney shall designate one or
more assistant city attorneys to perform the duties of city attorney during his temporary
absence or disability. The aforementioned designation shall be limited to a period of 60
days. At the expiration of this time, the commission shall appoint an interim,or new city
attorney in accordanee with the provisions of the charter.
fOrd. No'. 3825, ~ 9,12-20-84/2-12-85; Ord. No. 4768, ~ 1, 1-19-8913-14-89)
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" Section 4.04. Assistant city attorneys, special counsel. '
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(a) The city attorney shall appoint as many assistant city attorneys ,as authorized by
the' city commission. '
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(b) The commission, when it shall deem it appropriate, may employ special counsel, ,
outside of the legal department, who shall conduct such investigations and perform such "
services as the commission may direct and who shall report directly to the commiss'ion.
(Ord~ No.4 768, 9 1, 1-19-89/3-14-89) .' '
Section 4.05. Compensation.
The eommission shall fix and provide for the compensation to be paid to the eity
attorney and special counsel.
(Ord. No.4 768, ~ 1, 1-19-89/3-14-89)
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ARTICLE V. PLANNING AND ZONING *
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, *Code reference--Land development code, part II, subpart B; zoning, ch: 40.
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[Section 5.01. Regulation.]
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The commission is authorized to regulate the comprehensive planning and zoning of
the city and regulate land development in the manner provided by law.
(Ord. No.4 768,- 9 1, 1-19-89/3-14-89) ,
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ARTICLE VI.'INITIA:rIVE, REFERENDUM~ RECALL *
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"Code reference--Elections, cl1. 14.
Section 6.01. Initiative,
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. shall not extend to the budget or eapital program or any ordinance relating to appropriation
of money, levy of taxes or salaries of city officers or employees. '
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Section 6.02. Referendum. .
The qualified voters of the city" shall ,have power to require a reconsideration by the
commission of any adopted ordinance and, if the eommission fails to repeal an ordinarice so
reconsidered, to approve or reject it at a city election, provided that ~uch power shall not'
extend to the budg~t or, capital progra!Tl or any emergency ordinance or ordinanee relating
. to appropriation of mOQey, levy of taxes or appointment or salaries of city officers or
employees.
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Section 6.03. Recall.
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The qualified voters of the city shall have the power to recall or remove from offiee '
any eleeted official or official~ of the city, for the reasons and in the manner set forth in the
General,Laws of the State of Florida, and more particularly section 100.361, Florida
Statutes [F.B. ~ 100.361], including any amendments thereto.
,(Ord. No. 4768', ~ 1, 1-19-89/3-14-89)
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Section 6.04. CO,mmencement of proceedings.
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Any five qualified voters may commence initiative or referendum proceedings by
filing 'with the city clerk or other official designated by the commission an affidavit stating
they will constitute the petitioner's committee and be responsible for circulating the
petition and filing it in proper form, stating their names and addresses and specifying the
, address to which all notices to the committee are to be sent, and setting out in full the
proposed initiative ordinance or citing the ordinance sought to be reconsidered.,
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Promptly after the affidavit of '~he petitioner's committee is filed, the 'clerk or other
official, designated by the commission shall at the committee's request issue'the
, appropriate petition blan~{s to the petitioner's cllmmittee at the committee's expense.
(Ord. f'Jo. 4 768, ~ 1, 1 ~ 19-89/3-14-89)
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Section 6.05. Petitions.
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la) Number of signatures, Initiative or referendum petitions must be signed by
.. qualified voters of the city equal in number to at least ten percent of the total number of
qualified voters registered to vote in the last regular.city eleetion.
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Ib) Form and content. All papers of a petition shall be uniform in size and style and
shall be assembled as one instrument for filing. Each signature shall be executed in ink or
indelible pencil alld shall be followed' by' the address of the person signing. Petitions shall
contain or hav~ attached thereto throughout their circulation the full text of the ordinance
proposed or sought to be reconsidered.
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(c) Affidavit of the circulator. Each paper of a petition shall have' ~ttached to it,
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when filed, an affidavit executed by the circulator, thereof stating: That the eirculator ,
personally circulated ,the paper; the number of signatures thereon; that all the signatures
were affixed in circulator's presence; that the circulator believes them to be the g'enuine
signatures of the persons whose names they purport to be; and that each signer had an
opportunity before signing to read the full text of the ordinance proposed or sought to be
reconsidered. '
(d) Time for filing referendum petitions. Comoleted referendum petitions must be
filed within aQ-6& days after the effective date of the ordinance sought to be reconsidered.
Section 6.06. Proce,dure to filing.
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(a) Certificate of city clerk; amendment. Within 20 days after the initiative or
, referendum petition is filed, the city clerk or other official designated by the commission
shall complete a certificate as to its sufficiency, specifying, if it is insufficient, the
particulars wherein it is defective and shall promptly send a copy of the certificate to the
petitioner's committee by register~d mail. Grounds for insufficiency are only those specified
in section 6.05: A petition certified insuffiCient for laek of the required number of valid
, signatures may be amended once if ~he petitioner's committee files a notice of intention to
amend it with the city derk or other offieial designated by the commission within two
working days after receiving the copy of the city clerk I s certificates and files' a
supplementary petition upon additional papers within ten days after reeeiving the copy of
such certificate. Such supplementary petition shall comply with the requirements of
subsections (b) and (cl of section 6.05 and within five days after it is filed the city clerk or
other official designated by the commission shall complete a certificate as to the
sufficiency of the petition as amer)ded and promptly send a copy of such certificate to the
petitioner's committee by registered mail as in the case of an original petition. If a petition
or amended petition is certified insufficient, or if a petition or amended petition is certified
insufficient and the petitioner's committee does not elect to amend or request commission
review under subsection (bl of this section within the time required, the city clerk or other
official designated by the commiSSion shall promptly present his certificate to the
commission and the certificate shall then be a final determination as to the sufficiency of
the petition.
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(b) Commission review. If a petition has been certified insufficient and the
petitioner's committee does not file a notice of intention to amend it or if. an amended
petition has been certified insufficient, the committee may, within two working days after
re~eiving the copy of such certifica~e, file a request that it be reviewed by the commission. .
~ The commission shall within 30 days, review and approve or disapprove it, and the <
commission's determination shall,tl1en be a final determination as to the sufficiency of the'
'petition. ,
(Ord. No; 3825, ~ 10, 12-20-84/2-12-85; Ord. No. 4768, ~ 1. 1-19-~9/3-14-89)
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Section 6.07. Referendum petitions: suspension of 'effect of ordinance.
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When a referendum petition is filed with the city clerk or other official ,designated by
the commission, the ordinance sought to be recon,sidered shall be suspended from ta~ing
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(b) Referend,um. If a majority of the qualified voters voting on a referred ordinance
vote against the referred ordinance, i~ shall be considered repealed upon certification of the
election results. ' . ,
(Ord. No. 3825, !i 12, 12-2C?-84/2.;12-.85; Ord. No. 4768;!i 1, 1-19-89/3-14~89)
ARTICLE VII. GENERAL PROVISIONS
Section 7.01. Charter amendment.
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(a) Initiation by ordinance. In addition to charter amendments otherwise authorized
. , by law, the commission' may, by 'ordinance, propose amendments to any' part or, all of this
charter, 'except 'article I, seetion 1.02, pre~eribing boundaries; and upon passage of the
i!1itiating ordinance shall place the proposed :amendment to, a vote at the next general
election 'held within the city or at a special eleetion ealled for such purpos'e. "
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(Ii) Initiation by petition.
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. 1. The qualified 'voters of the city may propose amendments to this charter,
except article I; section 1.02, prescribing boundaries, in the, manner set forth
in article VI, section 6.05(a)--(c).
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Upon certifieation of the sufficiency of the petition by the city clerk; the
commission'shall place the proposed amendment to a vote of the qualified
voters at the next general or special election held not less than 90 days nor
more than 1.QQ~days after certification. '
(Ord.:No. 3825, !i 13;' 12-20-84/2-12-85; 'Ord. No. 4768, !i 1, ~1-19-89/3-14-89)
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State ,law reference(s)-~Charter amendments, F .5. !i 166.031. '
Section 7.02. Charter review advisory committee.
, The commis~ion shall appoint a charter review advisory committee in January;
,1 994; and at least every five years thereafter provided the appointments are made in
January of a year prec'eding a city election. The, charter review advisory committee shall be
compos,ed of not less than ten members and it shall review the existing charter and make
recommendations to the commission for revisions thereto.
(Ord. No. 3825, !i 14, 12-20-84/2-12-85; Ord. No.4 768, 9 1; 1-19-89/3-14-'89)
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ARTICLE VIII. NOMINATIONS AND ELECTIONS*
*Code reference.-Elections, ch. 14.
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State law reference(s)--Electors and elections; F.S. tit. IX.
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than 60 days nor less than 46 days prior to the date of the election. The notice must
designate the number of the seat for which the candidate is seeking election. All
a'pplications shall be accompanie'd by an affidavit that the candidate is a qualified voter of
the city and has been a resident of said city continuously for at least one year immediately
prior to the filing of the notice of candidacy. Where only one, candidate qualifies for,
nomination to a seat on the commission, then no general election shall be held with respect
to the seat and the candidate shall be declared elected to the seat.
(Ord. No,. 3825, ~ 16, 12-20-84/2-12-,85;, Ord. No. 4768, ~ 1, 1-19-89/3-14~89; Ord. No.
5153, ~ 1; 12~19-91/3~10~921
Section 8.05. Elections.
(a) Commission positions. All members of the city commission except as otherwise
, provided by the charter, shall be elected at large by the qualified voters of the City.
(b) Regular elections. Regular city 'elections shall ,be held on the second Tuesday in
Mareh of each ~ear in which a commission term expires.
(c) Special elections. Special municipal elections may be called by the commission 'at,
any time for such purposes as are authorized by this charter or by law.. Notice of all spe'cial
elections shall be published in a city daily newspaper in accordance wj~h state statutes.
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. (d) Canvassing board. The commission shall meet as a canvassing boarCl within,24
hours' after the closing of the polls in any municipal electlon and shall canvass the election
returns except when such election is held in conjunction with an election 'conducted by
Pinellas County, in which case the certifieatio'n of ~he returns by the county eanvassing ,
board may be accepted as the certification of the municipal election returns.
, (Ord. No. 3825, 9 17, 1'2-20-84/2-12-85; Ord. No.. 4768, 9 1,1-19-89/3-14-89)
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Section 8.06. Candidate vacancy.
, If the death. withdrawal or removal from the ballot of a qualified ca'ndidate occurs
after the end of the qualifying period and leaves fewer than two candidates for an office.
then the qualifving period shall be extended to the latest date for which the election
guidelines can be met.' If the election' guidelines cannot be met, then the remaining
candidate shall be delcared elected.
ARTICLE IX. FI5GAL MANAGEMENT PROCEDURE*
*Code reference--Fiscal rJ:1anagement, ch. 2, art. VI.
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Section 9.01.
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The fiscal management procedure shall include provisions relating to the operating
budget, eapital budget and capital program, providing for hearings on the budget, eapital
budget and capital program and the amendme,nt of the budget following ,adoption. Such
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ordinance shall in addition contain a pro'vision requiring that revenue bonds for proje'cts in '
excess of -&Ae- m million dollars shall be put to public referendum with the exception of '
revenue bonds for public health, safety or industrial development and revenue bonds for
refunding.
(Ord.No. 4 768, ~ 1, 1-19-89/3~ 14-89)
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ARTICLE X. TRANSITION SCHEDULE
, Secti,on 10.01. Continuation of former charter provisions. '
All provisions of Chapter 9710, Special Acts of 1923, Florida Legislature, as
amended by special law or otherwise, which are not embraced herein and which are not
inconsistent with this c~arter shall become ordinances of the city subject to modification 'or
repeal in the same manner as other ordinances of the city.
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Section' 10.02. Ordinances preserved.
All ordinances in effect upon the adoption of this charter to the extent not
inconsistent with it, shall remain in force until repealed or changed as provide~ herein.
Section 10.03. Rights of, officers and employees.
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Nothing in this charter except as otherwise specifically provided shall affect or
impair the rights or'pdvileges of persons who are city officers or employees at'the time of
adoption. City commissioners shall continue to hold their offices and discharge the duties
,thereof until their successors are elected. '
Section 10.04. Pending matters.
All rights, claims actions, orders, contracts and legal or administrative proceedings
involving the city shall conti'nue except as modified pursuant to the provisions of the
charter.
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Section 10.05. Schedule.
(a) Effective date. Article VIII of this charter relating to nomination and election of
city officials shall take effect immediately upon passage of this charter at referendum.
Term limits as s08c:ified in Section 2.03 shall not be retroactive and shall become effective
,for each respective seat on the date of the next election for that seaL.
(b) Time of taking full effect. This charter shall be in full effeet for all purposes on
and after approval by a majority, of the electors voting in a valid special election to be called
for such purpose, and upon being filed with the secretary of state:
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, (c) Initial salary of commission members. Members of the commission shall receive
an annual salary equal to that in effect under the prior charter until such, time as changed in
aecordance with this charter. ' '
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'CITY COMMISSION MEETING
August 15,1994
The City Commission' of the Ci,ty of Clearwater met. in reOlllar se'ssion at City Hall,
Monda'y, August,'15, 1994 at 1,0:07 a.m., with the following members present:
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Rita Garvey
Fred A. Thomas
Richard Fitzgerald
Sue A. Berfield '
Arthur X. Deegan, II
Ma yor IComm;ssi one r,
Vice-Ma yor ICommissi oner
Commissioner
Commissioner
Commissioner
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: Also present:
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Elizabeth M. Deptula'
Kathy S. Rice' '
William C. Baker
Alan Zimmet
P. Richard Hull
Cynthia 'E. Goudeau
City Manager
Deputy City Manager
'Assistant 'City Manager
,Int'erim City Attorney (departed 4: 17 'p.m.)
, Assistant City Attorney ,(arrived 4:21, p'.m.)
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The Mayor called the meeting to order and'l~dthe Pledge of Allegiance. The
'invocation was offered by WilIiamC. Baker ,,'AssIstant City Manager.
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In order to provide continuity for research, the items will'be listed in agenda order although
not necessarily discussed in that order: "
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ITEM 113 - Service Awards
Seven service awards ,were presented to City employees.
William C. Powell, Wat~r Pollution 'Control Division, was presented the August
1 994 Employe~ of the Month Awa'rd.
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ITEM 114 -' Interim City Att'ornev Report
Interim City Attorney Alan Zimmet reported the easement agr~ement with Alan'
Stowell was accomplished within the time frames established at the August 1. 1994,
Commission Meeting. Mr. Zirnmet indicated the documents have been signed and ,work is
proceeding on the sewer line.' ' " '
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ITEM: Discussion & Direction re Charter Review Committee's recommendations and
wordinq of ballot question(s)
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, Mayor Garvey reviewed the issues the Charter Review Committee ,eons,idered and
recommended no change: 1) Form ot' Government; 2} 'At-large election of Commissioners:
3}Selection of ,Mayor: 4) Commission E;lleetion procedure; 5) No Ethics Section or Citizens'
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Bill of Rights; and 6) Commission power to transfer property or loan money to other
'political entities, 8.g" the C,RA. '
, I Commissioner !homas indicated he did not agree with the re~ommendation for no '
run off elections. In. s'pite of the additional expenditure, he believes elections should be
determined by more than 50% of the vote. It was the consensus of the Commission not
to require r'lJn oflelections if no candidate receives 50% + 1 of the vote.
Commissioner Fitzgerald expressed disappointment with the Committee's statement
regarding ,minority representation. He felt'the City needs to work harder, to develop. a
mechanisl)1 to foster' minority representation. Mayor Garvey noted the difficulty in
attempting to gerryma,nder a district. She felt if the City is well intograted, there 'should
,not be a minority district. Commissioner Fitzgerald said other communities had .
successfully addressed ,this obstacle 'and recommended the City look for ways to foster
minority, representation; ,He expressed concern this item not be shelved until tho next
Char,ter'Review Committee.
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'Commissioner Deegan agreed with the recommendation that the Mayor continue to
be elected by the voters but differed witt) the recommendation for filling a vacancy in that.
seat.
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The 'City Clerk reported the Supervisor of Elections has indicated on the
November 8, 1994 ,ballot, two pages, with th'ree questions' per page, are available.
The Charter Review Committee's recommended ame~dments were di~cussed:
Section 2,01, <d} 1 ~ change limitation of in,debt'edness from 20% to 15%. '
Ms.' Deptula stated she was n'?t uncomfor~able with the cryange because the City's'
indebtedness is far below the 15% recommendation. Commissioner Thomas questioned if
,the change was necessary. Commissioner Fitzgerald questioned if the impact'of reduc,ing
, the percentage might aJter,how bond people view the City. Ms. Deptula indicated they
would see the City has less' capacity to borrow. 'Commissioner Fitzgerald questioned if
lowering the city'S' ability to, meet indebtedness would make the City less desirable. The
City Manager agreed that would be the impression.
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,Consensus of the Commission was to make no change to this seetion.
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Section 2.01. (dl 2 - purchase of $25,000 or m,ore be approved by the City Commission.
, The City Managerreporte~ the Jimit for approval no~ stands at $1,0,000.
Coml")1issioner'Thomas, questioned when that figure' was established. The City Manager
indicated it was increased five' years ago from $7,500. Commissioner Fitzgerald
questioned if it was necessary to'state an amount in the Charter. The Interim,City
Attorney stated the limit eould be set by ordinance, but noted the Charter was more
difficult ,to change. '
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08/15/94 '
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Commissioner Deegan 'felt there was nothing wrong with the recommendation. He
felt anything over $1 0,000 ~hould be bid. He~noted when 'the Commission' approves the
. budget, ,they actually are, approving all purchases. I
, Commissioner Berfield questioned what was the downside of setting this limit by
Ordinance. Mr. 'Ziinmet indicated it would be a question of who has control. ,
Commissioner Barfield felt the Commission could be more reactive to change if this limit
was set by Ordinance. Mr. Zimmet said the' part of :this section're,quiring competitive bids
I above $10,000 remains the same. He noted, the recommended changes are concerned
: with when the City Commission must approve purchases. Commissioner Thomas fell it
would 'malee' the City work more e'fficiently. Commissione~ Berfield stated she had no
problem with raising the limit to $25,000.
Consensus was to accept this section as recommended bY the Charter Review
, Committee.
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Section 2.01. (d) 3 - require appraisals for property purchases.
Commissioner Deegan felt, a minimum limit should be established and recommended
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it be $250,000: Commissioner Thomas spoke in opposition to any real estate purchase
without an appraisal. The Mayornoted an appraiser is on staff. This requirement is for.an
ind'ilpendent appraisal.' Bill Baker, Assistant City Manager, confirmed that the City always
has properties appraised prior to purchase. Commissioner Thomas agreed as long as there
is a mechanism to'provide for a bonafide appraisal. He expressed concerns that inside
appraisals may be compromised by possible confliet~ of interest. .
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Commissioner Berfield questioned the Florida statute limit. Mr. Zimmet indicated
Florida Statutes require properties valued at more than $ 500,000 to have two a ppraisals in
order to make the appraisalS exempt from the public records law but makes no reference
to lower valued properties. Commissioner Barfield suggested adopting Florida Statutes as
guidelines.
, Commissioner Deegan felt properties valued less than $500,000 'should'be
appraised. Mr. Zimmet indicated the only thing affected by the, Statute was whether the
, appraisals were subject to publie records laws. Commissioner Berfield recommended
adding a requirement for one appraisal for properties valued $200,000 to $500,000 and,
two appraisals for 'properties valued above $500,000. '
Mayor Garvey questioned if these appraisals needed to be eompl~ted by, a~'
, independent certified appraiser or if they could be handled inhouse. Mr. Zimmet stated he
needed to check Florida Statute ,166.045. "
Commissioner'Thomas noted the City pC!id high prices for some of the property it
accumulated at the East End, He felt the City was at a disadvantage when it targets an
'area in which it vyants to' acquire property. This is a problem he wants to prevent.
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Commissionor Thomas n~ted the Commission 'does not have to wait five years to
change the Charter. The Charter car:'! be cl1anged by the City Commissioners at any time.
He requested a Task' Force be ~stabljshed to address the minority representation is~ue.
Mr. Zimmet stated'the appraiser must be a member of an appraisal orga~ization.
Mr. Baker rep'orte~ Earl Barrett, the City's Real Estate Service Manager, has Real Estate
credentials but not,appraisal., Mr. Zimmet stated a governmental body may exempt
purchases of $100,000 or less from the require'ment for an appraisal.
Mr. Zimmet expressed concerns if the estimated value should be based on the
asking price or assessed value. It was requested that Mr. Zimlnet draft language to
address this issue.
Consensus to amend this section to not require an independent appraisal for
property valued less than $250,000; require one independent appraisal for property valued
from $250,000 to $500,000; and two independent appraisals for properties valued at
$500,000 or more. The Interim. City Attorney is to develop language to address the'
definition' of "value." . ,
Section 2.01 . (dl 4 - require 2 separate votes for certain expenditures over $5 million.
,
Ms. Deptula expressed concerns regarding the wording not accomplisl1ing,the
Committee's intent. She noted the Charter Review Committee's intent was be make
certain the public is aw'are of ca'pital expenditures. "commissioner Thomas and Mayor
Garvey felt there was no need for this addition.
Commissioner Deegan noted while currently, expenditures of tl-lis size are on
Commission ag~ndas, they are not public hearings with advance notice. Commissioner..
Thomas questioned why $5 million was chosen as an arnour:'t. Mayor Garvey noted the
,Committee'~ report referenced non-budgeted expenditures.
Consensus of the Commission was to change the recommendation to read,'"Any
non-budgeted expenditure ,in excess of .$p million must be approved by the commission in
two separate sessions held at'leasuwQ weeks apart and an advertised notice of a public
hearing must be given at least five days prior to the second session."
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Section 2.01. (d) 6 (a) - clarify language, increase terms of leases on property not deelared
surplus ~o, 5 years, removing referendum 'requirements for donation of property.
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Commissioner Thomas felt the same rules regarding the number of votes required
to approve' a property purchase should be the same as those required for a property sale.
He noted if the Art, Center were above the 28 foot level, the deal could be completed
without a refere'ndum. He expressed concerns that property declared surplus would go to '
the highest bidder. He felt the City should be free to develop property as it sees fit. The'
Mayor recommended the City Manager's team review t11is recoinmendation,and
consolidate it. ' .
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Commissione'r, b,eegan indicated he had no problem with the first half6f the
ehanges but felt a referendum should be required to give away property.
Commissionsr Thomas requested consensus for the first point. Ms. Deptula
'indicated the only substantive change was i!1creasing the term of'lease from three to five
years.
Consensus was to increase the maximum term for which a property could be leased
without a declaration of sL!rplus to five years, as recommended by the Charter Review
Committsp..but to retain the requirement for a referendum in order to give away property.
, ' ,
Section 2,01. (d) 6 (b) - require 80% affirmative vote prior ,to conveyance of property in
excess of $1 million. '
"I !'
, ' Commissioner Deegan stated his opposition to th~ 80% rule. He, felt the minority
"would make the final decision. Commissioner Fitzgerald felt it appropriate to declare a
need for a super majority when it involves the best interest of the City. Commissioner
Deegal.1 felt the government should be run by majority vote and not held up by a 'minority
viewpoint. Commissioner Thomas indicated the government should be able to ,get out of
deals by the same number of votes it got into them." "
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Consensus was to delete this paragraph.
, S~ction 2,01, ld) 6 (c)' - require pr~perty to be sold to a non-governmental entity be for
high~st competitive bid above 'appraised value.
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Commissioner Thomas expressed concerns regarding not being able' to Iknit the sale
o,f property to a specifie purpo,se. The City Clerk reported the City declared property
surplus for specific purposes when leasing it. The In(erim, City' Attorney noted
requirements in'the existing Charter differ for lease~ and sales. Staff is not 'required ,to go "
out to bid for leases. The City M'anager questioned if the< City can include specific reasons
for seiling. ,Mr. Zimmet indicated the language could be' expanded to include a requirement'
that the highest biller must be willing to meet the terms of declaration of surplus and
, 'j
include a reverter clause. '
"
Mayor Garvey suggested the 'reverter clause provide' an opportunity for
consideration of taking back the property but not a requirement that it be taken back. Mr.
Zimmet agre~d' the language could provide that discretion.
COrl1missioner Fitzgerald recomnlended retaining the language "above appraised
value': for sale to a non-governmental entity.
Commissioner Thomas felt because selling, and leasing were the same, tlley should'
have the same rules. Mr. Zimmet noted a distinction between the two. Commissions'r
Tho'mas felt if p'roperty is leased for 20' years, the City essentially has lost control of it.
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Consensus was th6lnterim City Attorney would expand the language to allow sale
of property for a s'pecific purpose and include a rl;1,verter option for the City., "Above
appraised value", is to be retained for, sales to a non-governm'ental entity.
Section 2.01. (dl 6 (d) - require 80% affirmative vote'for transfer to governmeiltal entity
for less than appraised value: '
, Consensus was to d,elete the requirement for a super majority,.
, '
Section 2.01. (d) 6 (0 - ,clarify language for disposal of parkland.
The City Manager reported this section defines the torm "dispost3 of. It
Commissioner Thomas noted his concerns tt,at this section would require a
referendum to change the use of Lake Chata~qua, for example, from'designated parkland
to water recharge~ Commissioner Berfield noted the property would still belong to the City
an,d would not be ef,fected by this provision" ' ,
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, Consensus was to accept the' Char,ter Review Committee~s recommended language.
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Section'2.01. (d) 6 (Q) - allow maximum 20 year leases for property deelared surplus;'
renewal not precluded.
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Commissioner Thomas noted capital leases are for 30 years. Mayor G'arvey
recomme'nded the maximum remain at 15 years with an option for renewal. Commissiqner
, Thomas indicated bankers would ,hesitate to loan large sums if a developer w~s unable tq
recover the. investment yvithin 20 years. Commissioner Deegan noted. due to the 15 year'
lease'Jlmitation in the eurrent Charter, the Chi Chl Rodriguez Youth Foundation was unable,
to qualify for a,loan without a guaranteed lease from the 'City. He recommended
increasing the time frame to 30 years. Mayor Garvey,felt the City might as well sell ,the
property rather than tie ,it up for 30 years. Commissioner. Deegan agreed property should
not be given away but r:'oted longer leases provide a greater incentive to banks to loan'
money.
Commissioner Thomas noted a major hotel planning a large development on th,e
bluff, which the City' does not wish to sell, ~ould require a minimum of 30 years to
recover their fin'ancial investment. Commissioner Barfield questioned ,why 30 years is ,a
magic number. Commissioner Thomas stated large capital investments historically are
capitaliz~d over 30 years. '
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Commissioner Fitzgerald recommended leases not exceed 20 years. He noted
renewals cou!d be permitted. .' ,"
Commissioner Thomas suggested leases remain at 15 years with the option for
renewal. CO'\lmissioner Deegan questioned if that would be the lessee's option.
Commissioner Thomas concurred. Commissioner Fitzgerald questioned if their option
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would 'be a't the initial rate. Commissioner Thomas stated an inCretlSe cO':Jld be neg'otiated
at renewal.
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. Commlssi'oner Deegan'said the City does not wish to sell property located in some
,areas. Mayor Garvey felt if property 'was to be leased for 45 yams, it Inight as well be
'sold. Com'missioner Deegan noted the City would still retain title. He stated the '
, Commission 'is ~cciding what will appear before voters., , '
Commissioner Berfield agreed with a 30 year limit for the time being.
Consensus to 'arlow 30 year I~ases, with ren,ew'al not being precluded.
. Section 2.01. (dl 6 ('hI ~ requiro an 80% a'ffirmative vote to lease ind~strial park property
, for up to 30 years.
The'Mayor questioned, why the Charter differentiates between industrial park and
real property. Commissioner Thomas r'ecommended the document be simplified to deal
, with all real property. Commissioner Deegan noted leases greater thal1 30 years re'quire a
referen~u'm. . Commissioner Thomas preferred this language. ,', '
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Commissioner Deegan expressed concern with the wording included in this section,
. He agr,eed "9 ", a'nd "h" could be combined. He requested the super mfljorityrequirement
be deleted.
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Mr. Zimmet questioned if the Commission wished language for renewal to be
included.' ,Commissioner Deegan suggested the possibility of a renewal should be'inserted. '
Comn-dssioner Thomas recommended the settion'should say "private/public busIness "
purpose. "
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Mr. Zimmet questioned if the two sections were combined, if renewals beyond 30
, years would require a referendum, Commissioner Thomas noted the renewal would not be
'guaranteed.
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Commissioner, Fitzgerald spolte ;n opposition af removing the super majority
requirements from the current charter. The' Mayor agreed. Commissioner Deegan felt
enough safeguards were already in place. '
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Consensus was far the Interim City Attorney to combi~e Sections g' & h; allaw.ing
the possibility of renewal of ' leases for up, to 30 years; referencing "private/public business
purposes" for 'industrial park property; requiring a referendum for leases longer than 30
years; and removing the requirement for a super majority. '
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, Mr. Zimmet requested he be -allowed toinco'rporate a less confusing numbering'
system., The Commission agreed.
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, The Commission recessed for lunch from 12:33 until 1 :0,7 p.m.
"
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Section 2.03 . , term limitations.
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Commissioner Deegan noted a grammatical error of including "no person" and
tlsuch person" in the sarne sentence.' ,
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Mayor Garvey questioned if this 'sectiol:l meant the Mayor cannot rUIl for the City
C,ommission. She spoke in opposition to term limits.
Commissioner Thomas felt the City should follow the State Constitution and limit
office holders to two four.year terms. He said this would permit someone to serve on the
Commission for eight years, followed by eight years as Mayor. Mayor Ga,rveY,felt,there
was little difference between the office of Mayor and that of Commissioner. .
Commissioner Thomas said it'takes a while to learn tile job of Mayor.
c,
, Commissioner Deegan did not agree with changing the length of term to four years
, as ,it would require the revision of the election schedule. He pointed out the way the
amendment is w~itten, one CQuld bounce between the positions of Mayo'r and '
Commissi"oner with no term limitations, '
Commissioner Fitzgerat"d recommended a.llowing citizens to speak to this issue as
re,commended by the Charter ,Review Committee. Mayor Garvey felt if there were to be
term limits, a 'person should be limited to a six year period, whether Mayor or ,
~Commissioner, followed by a required, three year break. '
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Consensus was to accept the Charter Review Committee's recommendations.,
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Section 2.04. - Commission salary adjustments to be effective as of the.date of the next.
election; expenses received pursuant to Florida Statutes.
. .
Commissioner Deegan questiof1ed the inclusion of the line "pursuant to Florida
Statues," when Commissioners arB' not reimbursed for travel within City limits. Mayor
Garvey noted it was C,ommission policy not to pay for in City mileage, which contradicts
the Charter.
': Commisslon~r Deegan recommended the,City adopt the same compensation"
package as neighboring cities and provide Commissioners with car allowances, Mayor
Garv~y noted some Commissioners may do very little driving compared with others. ,
. . Commissioner Deegan suggested the salary cduld be lowered and a car allowance added.,
The City Manager. pointed out if Commissioners received a car allowance, they would be
required to log their mileage. '
Commissioner Thomas questioned h~w FJod~a Statutes ad,dress this issue. Mr.
Zimmet stated Chapter 112 outlines methods of approval of expenses. Commissioner
, Thomas felt City Commissioners should be responsible for expenses within the City,but
reimbursed for travel OUt of town. He suggested this be dealt 'with by ordinance 'because
of problems associated with the State ehanging -Statutes. ' ,
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Consensus was to remove the reference to Florida Statues.
Section 2.05 - clarify' that Vice-Mayor acts as Mayor during the temQQrarv absence of the
Mayor.
The CIty Clerk reported another technical correction was needed to clarify when the
Vice-Mayor was to be se,lectad. '
, Consensus was to accept the Charter Review Committee's recommendation and
ciarify that the aleetion of Vice-Mayor occurs at the sec,ond night Commission meeting 'in
April.
Section 2.06. Ie) ~ state that Commission members cannot hold other elective office during' ,
their Commission term. ,- ,
, Co~missioner Thomas Questioned if this was not already covered, by, State' ,
Statutes. Mr, Zimmet stated this is covered by' the State resign to run layv. He 'explained
a person resigning one elective office to" run (or another is permitted to serve until the day
they would have taken 'office had they won. 'He stated the resignation is irrevoeable. ,
Consen,sus was to delete the rec'ommended change.
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Commissioner Berfield questioned if tllere was a problem with Ci,ty Commissioners
being eleeted as officers of boards on which they serve at the behest of the City; It was
, indicated ,this section would not apply.
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Section 2~07. (bl 4 .,forfeiture of offiee if absent for 33% of regular meetings.
Commissioner Thomas indicated he agreed witt, the coneept but not the amount.
He noted Commissioners are now permitted to miss 25% of the m~eting~, Commissioner
Deegan agreed 25% was adequate.
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Commissioner Berfield suggested the reason for the absence should be considered
and questioned proc~du're should a Commissioner become ill. It was felt if a member were
, so iIl'that they missed a quarter of the meetings, it was time for them to step a'side.
Consensus wa~ to c~)ange the percentage,to 25.
.'
Section 2.07, (c) 1 - vacancy in Mayor's seat not filled by,majority vote of remaining
Commission members. '
Mayor Garvey qu~stloned why the Mayor's position sh~uld be treated differently.
Commissioner Thomas stated all five seat's req'uire the same level of commitment' and
should be c'overed by the same language. _ '
" Mayor Garv'ey questioned if this was regulated by Florida Statutes. Mr. Zimmet
indieated it was not. '
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Consensus was to not make this change.
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Section 2.07. (e) 2 - require a spedal election if' Commission falls to fill a vacancy within
30 days.
Commissioner Deegan expressed concerns that based 'on the Commission's
schedule, it may not be always possible to fill a seat within 30 days. He recommended the
section provide 60 days. " ,
, '
, Commissioner Thomas questioned the time frame required to hold an election. The
City Clerk reported a minimum of 16 weeks is required.. Special elections cost lJetween
$17,000 and $20,000. Some minor ,advertising costs are immediate. '
Mr. Zimmet stated he had concerns regarding the proposed time frames in which a
special election conflicts with State eleetiori Jaws. He suggosted the removal of time
frames and the section simply require an election be called.
Consensus was to ehange the 30 days to 60 days and to' remove the time frames
for a special election.
, ,
Mr.,Zimmet stated, based on the above consensus, the wording in Sec. 2.07 (e) {1'
that a vacancy "shall"'be filled in 30 days needs to be changed to "should."
Consensus was to do so.
, .
Commissioner Deegan noted a' vacancy doss not necessarily occur on the date a
letter, of resignation is presented. ','
Section 2,07. (c) 3 -, corre,ct typographical error by changing ,"service" t.o "serve. II
Commissioner Thomas Questioned the need 'for a special election to fill the
remainder of a term when an election had been held to fill a vacancy in an unexpired term.
Mr. Zimmot indicated this se'ction refers only to those appointed by the City Commission.
,Consensus to leave as r~con:mended by the Charter Review Committee.
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Section 2.07. (dl - require an, election to fill vacancy in Ma'yoral seat.
Consensus to delete this proposal due to not making the associated ch~nge in Sec.
, 2.07 (c) (1). ,
Section 2.07. (f) - allow owners of property with,in City Limits to serve on advisory boards
without'requiring residency. '
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Mayor' Garvey and Commissioner Thomas stated only residents should serve on
these boards.
minCC08c.94
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08/1 5194
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Con~missioner Deegan noted the Equity Study Committee 'allowed non-residents
who had bu'sinesses In the City., Mayor Garvey and Commissioner Thomas pointed out
this is a task force, not an advisory board.', ',' , '
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, Coinmissioner Deegan noted the difference between boards that serve an advisory
versus regulatory purpose. He felt non-resident property owners were being.
disenfranchised by not allowing ,their service on boards. '
'"
" Commissioner Berfield indicated business owners may be more inclined to center.'
,their decisions on business eoncerns rather than community interest., Commissioner
Deegan' noted residents also must consider economic iss'ues. Commissioner Thomas
recalled bus'iness owners, many of whom did not live in the City, strongly obj~cted to the
sign ordinances. He felt the balance on .this issue would have been tilted had business
owne'rs had more power. 'Corrunissioner Deegan reiterated his strong feelings about
disenfranchising property owners. '"
Consensus not to make this change, ,
Section 2.07. (hi. advocate membership of advisory boards reflect the di~ersity of the
community.
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, Mayor Garvey agreod with the opinion but indicated it is no't a Charter issue.'
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Consensus to delete this proposal;
, :~) Section 2,08, (a) . require written agendas 72 hours prior to' regular meetings; provide that
any Commiss'ioner may call a special meeting,
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Mayor Garvey expressed concerns with including a 72 hour limitation in the,
Charter. Commissioner Deegan said he understood the Charter Review Committee's
concerns but agreed this was a bylaw or procedural issue, not a Charter one. ' '
Consensus to delete'the reco'mmended language regarding agendas 72 hours prior
to a meeting,: agree with any, Commissioner calling a special meeting.
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, SectiOn 2,08'. (c) . clarify language regarding all action requiring affirmative'vote 'of all' .
Commission memberf!.'
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Mr. Zimmet indicated this was a housekeeping item and was, accE;ptable,
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,Consensus to accept the Charter Review Commjttee~s recommendation.
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, Seetion'3.02. Cd) . delete requirem'ent that designation of Acting City Manager be done by
I~tter to the City Commission.
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Commissioner Deegnn stated his preference of retaining this requirement. Mayor
Garvey expressed concerns there may be a problem with publicly announcing who will b'e
out of town'; The City Manager stated ~he had no problem 'with the r~quest.. .
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Consensus not to dolete this rcquiiet11enL
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'Section 3.03. (h) ~ require the City Manager to annually provide a 3.yeer financial forecast.
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Commjs~ioner Fitzgerald questioned if this should be included in tl;e Charter.,
Mayor Garvey' agreed with his concerns. Commissioner Berfield questioned if ,this was
included in the CitY Manager's contract. Commissioner Deegan fell this should' be included
in the list of the City Manager's duties.
Commissioner Fitzgerald felt the City Manager should be allowed the latitude to
,determine how to provide information about the' financial state of the' City. He felt the
present 3-year ,forecast was good but suggested the City Manager may prefer to 'use
another method. '
Commissioner Thomas indicated in the business community, a five year plan is
',common. ' He stated from the CEO's point of view, it is a waste of, time~ He felt, the
Charter already has enough detail regarding the City Manager's duties.
, '
Commissioner Deegan felt it would be useful to citizens. Commissioner Fitzgerald
questioned if it'was'worth taking up ballot space~ Mayor Garvey felt this wa's ~' ,
management issue and did not need to be, included here.
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Consensus not to'include this' in the Char~er:'
Section 4.02'. add paralegal to the positions that ,make up the Legal Department,
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Ms. Deptula reported. technically, support personnel in the Legal 'Department are '
, appointed ~y the City Ma~ager. Mr. 'Zimmet indicated the language sounds as if the
, As~istant City Attorneys are appointed by the City Commission when they are simply
authorized by the City Coi"mission.
In reply to a question regarding her ability to hire or fire support staff in the Legal
Department, Ms. Deptula stated those emp,loyees are bound by Civil Service law. .,
Commissioner Thomas recommended the City Attorney be given the authority to hire or
fire that department's staff.
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Mr., Zimmet st~ted he would review these concerns and suggested the Civil Service
'laws may need to be amended. He, noted some employees are covered by Civil Service
laws, others by Communicatiqn Workers of America union regulations. ' '
Consensus thEfCity Attorney should have total. responsibility for employment of
department personnel. This issue will be resolved at a'rutu~e meeting. '
Consensus to change the second sentence to read, "The legal department shall'
consist of the city attorney, assistant city attorneys, and such paralegal, secretarial,
stenographic and Clerical personnel as the Commission may authorize."
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S~ction 4,03. (c) . delete requirement that designrltion of Acting City Attorney be done by
latter to the City Commissiorl.
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Consensus to not delete the requiremen't.
Section 4.05 . salaries for attornoys (no recommendation fr~m the Charter Review
Committee). ' ' .
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Commissioner Deegan noted this section addresses salaries of the City Attorney
and special couns~1 but does not deal ,with the Assistant City Attorneys. He noted the
SAMP plan for the Assistant City,Attorneys was never officially approved. '
Consensus to add Assistaht City .Attorneys to the Section.
Mr. 'Zimmet said ho wos not 'familiar with the SAMP plan. 'Commissioner Deegan,
indicated it was to establlsh a salary range for Assistant City Attorneys.
Mr. Zimmet expressed concerns with ineluding tho word II fix." He, felt the City
Attorney should detormine spme of these rates, '
, Consensus'to change to rea'd, liThe commission shall provide for the compensation
to be paid"to 'the citY att()rney; assistant city attorneys, a"d special counsel." " " , ,
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Section 4.06 - Create a position ,c{ City Auditor.
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Mayor Garvey spoke in opposition to this position. She felt this responsibility was,
p~rt of the City Man~ger's" job. ' .,
Commissi~ner Thomas stated he' did not wish to replace the City Manager's
auditors. He noted national tenure rate for City Managers averages three to five years. He
indicated the,need to prevent the Coml11issipn from being lefrin the dark by the, City
, Manager or City Attorney. He expressed concerns that new Commissioners might not be
fully informed. He recalled when he first sat on the Commission and tried to find records
, he had been ad\lised the City Manager had buried,. he was blocked from learning anything.
He'indicated the need to have the means to prevent the corruption of power. He
'reiterated his wish not to redo the auditing position. He stated he 'now needs approval
, from the c;lty Attorney or City Manager to talk to subordinates:
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Commissioner Fitzgerald spoke against establishing,anew bureaucracy in the City.
He.believes it would take'more thanjust one person to staff the function and the
dep'artment could grow large.' He,requested comments from the City Manager as this will
directly impact her. He,indicated this wOlJld provide a duplication of services and cost'
more money. ' He felt this could be used as a weapon by the City Commissio,.. to deal with
things outside their \lenue, He questioned expanding the supervisory 'responsibilities of the
, ,Ci,tV Commission.. a policy making board, "
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The Clt'y Manager expressed great concerns regarding thts position. She noted a
, position descriptio,n forwarded by Commissioner Deegan is almost all under the purview of
the City Manager. She agreed'a few of the duties could be handled by an independent
person, but felt these were included in the duties of City Manager. She noted the City
Commission already has the ability to ask questions and perform investigations.' Ms.
Deptula expressed, concerns' that problems could occur if this position's duties are' not
clearly defined. She noted difficulties department hoa'ds might also face. The City
Manager noted the right person can be an asset; the wrong one a detri,ment.
Commissioner Ttlomas agreed.
, Commissioner Deegan stated his memorandum on this subject explained what he
wanted to achieve. The job description he attached reported to both the CEO and Board'
of Direetors of a corpora'tion. He noted the similarities between a City Manager and a CEO
, I
and a City ,~ommission and a Board of Directors. He opposed ,8 City Auditor ,functioning
as a Internal Affairs department. Under his proposal, ,the City Manager would hire the '
, person who would report to both the City Commission and the City Manager. He stated
there is al~eady a position slotted for a third audit staff member.. Ms. Deptula replied that
:position would only be filled if the City Auditor was not appr6ved. '
Commissioner Thomas felt this w~uld still not solve the problem of how to deal
with a situation if the City Manager and City Attorney were in collusion on an issue.
Commissioner Deegan said if the Commission approves this position, they would not have
to ask permission to look' at something. Commissioner, Thomas questioned if the City ,
Manager could fire this person. Commissioner Deegan indicated the person. would have
dual reporting responsibilities,
Ms. Deptula questioned if a single Cp'mmissiqner could call this person and request
an investigation.
, > Commissioner Deegan indicated it was a mistaken, notion that City Managers'
tenures are less than five to eight years. He noted City Commissioners are permitted to
, speak to staff and request information; City Commissioners are only prohibited from
providing direction to staff members. ,
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Commissioner Thomas questioned the procedure should he w'ant to investigate
something. Commissioner Deegan iildicated it would be brought up before the. City
Commission. Commissioner Thomas noted this might provoke embarrassment if facts
cannot be verified first, , ~ommissioner Deegan recommended Commi,ssioners' adhere to
the eight hour rule. He felt it was important the City Manager be comfortable with this
decision. ' , ,
, The City Manager expressed> eoncerns that this position was ota higher
professional level than she had envisioned as the third person in Internal Audit. She noted
a highly qualified person is al'ready on staH. She questioned if,the City Auditor could be
fired without the consent of the City Manager.
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minCC08c.94
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Ms. Deptula questioned 'j( this needs to be incllJded in the City Charte~.
Commis~ioner Deegan stated theCharter'states the constitutional position~
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t0s. 'Deptula expressed concerns that a ,Commissioner could launch an eight hour' '
investigation if that Commissioner thought the City Manager was in eahoots with,
someone. 'She 'express'ed her need to know what is going on and felt that 'secrecy can
harm the orgimization. Commissioner Thomas noted the great deal of upheaval during the
past 18' months and expressed his wish to maintain lon'g term stability. Ms. Deptula
agreed this has worked in some cities., Commissioner Deegan stated more, can be learned
as the program 'is implelnented.
, Commissioner Thomas said he eould aecept the eompromise brought forwa'rd by
Commissioner Deegan. ' '
Cons~nsus was for Commission~r Deegan 'to work with the Interim City Attorney
and City, Manager t'o develop language to include a City Auditor that woul~ report to tl)e
City Commission and City Manager. ' , , ' ' '" '
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Sectio~ 6.05, (dl- increase .the time frame for filing referendum petiti?ns to 90 days.
, In answer to a question, the City Clerk explained this section refers only to those,
challenging a specific ordinance, ' ' . ,
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Consensus to accept this section as recommended by the Charter Review
Committee. ' ,
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Section 7.01. (bl 1'- increase the time frame for holding speeial election for Charter
amendme!1ts as a result, of initiation petition to 150 days.
Consensus to a'ccept this section as recommended by 'the Charter Review
Comlllittee:' , '
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'Section 8,06,. establish procedures for candidate vacancies. '
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Mr. ,Zimmer reported Florida Statutes require municipalities adopt ari ordinance t'o
set procedure should a candidate need to be removed from a ballot.
Mayor Garvey questioned if the qLialifying period could be ,extended. The City Clerk
reported 'the qualifYing period is now 'at its limit.
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Commissioner Deegan recommended the words "the winnertl be replaced by
"elected," , '
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Consensus to accept this section as recomm'ended by the Charter Review
Committee except the'last sentence to read. "If the election gUideli,;es cannot be met,
then the remaining candidate shall be declared electaq."
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08/1 5/94
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SectiQn 9.02 - require voter approval fo~ bonds.'notes. and othe'r fomis of indebtedness.
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. Ms. Deptula questioned jf tile City can mortgage property. Mr. Zimmet indicated, it
cannot.
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Commissioner Thomas felt the existing language of Article IX should be maintained
but inerease the limit from $1 million,to $5 million.
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, Consensus' to retain existing Article IX; changing $1 million to $5 million.
Section 9.03 - re~luire vote'r' app'roval for capital prajeets'of more than $10 '11i!liqn to' be
funded by other than ad valorem taxes. , ' . , , " '
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Consensus to delete because retaining exi,sting Article IX.
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'Section'10.05 (ol -term limits 'not to be retroactive.' ,
c.onsensus'to aeeept' this seetion as recommended by the Charter Re'view
Cqmmittee.
"Mr. Zimmet recommended dividing tl1e Charter amend~ent ballot "questions into the
,following categories: 1) Term limits with effeetive' dates: 2) Real Property; 3) Purchasing
Auth?ri,ty; ~)'General Accounting, Office; and ?l, Housekeeping. : , "
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, Commissioner Fitzgerald expre~sed' con'cerns about' dividing the questions, between
March and November ballots.. Commissioner Berfield agreed. '
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Mr. Zimmer reported'questions are limited to 75 words. He stated he ~ould bring
proposed ballot wording to the AllgUSt 29, 1"994; meeting for discussion.
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. The Co~mission recessed from 3:32 until 3:43 p.m,
ITEM: Severance Dav for M, A. Galbraith, Jr.
, I
, " ' ..' The City Manager indicated a letter she received from M. A. Galbraith; Jr. , ' .
reques'te,d severance pay of $~,6;6,64plus a contribution of ~l,006 to his ICMA,retirement
account.
'The Mayor asked for the Interim City Attorney's opinion. Commissioner Berfield
'noted if the City did not pay sev'erance there was the possibility of a lawsuit. She
questioned if the Commission e'ould recess for a Closed Door Session. Mr. Zimmet'
indicated the. Commission can only meet i"n a Closed Door Session when the City is
, actually in litigation.
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, Commissioner Berfield n'oted Mr. Zirnll1'et's memorandum indicated the City did not "
violate Mf. 'G'albraith's contract., Mr. Zimrheneported he reviewed the' contract as'did Ms:
Crumbley, City Labor Counsel. They agree 'the four acts that would trigger severarice pay
" did not occur and seve,rence pay is not ,required. '.
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CITY COMMISSION MEETING
I
August,29. 1994
. The City Commission of the City of Clearwater ~et in regular session at City'Hall,
, Monday, August 29. 1994 at 9:56 a.m,. with the following rn~mbers.present:
Rita Garvey
Fred 'A. Thomas
Richard Fitzgerald '
Sue A. Berfield
Arthur X. Deegan, II
Ma yor/Commissi oner
Viee.Ma'yor IC ommissi oller
Commissioner
, Commissioner
, Commissioner
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, Also present: "
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, .E[jz~beth M, Deptula
. William C.,Baker
, Alan Zimmet
Miles Lance
Cynthia E.. Goudeau
City Manager .
Assistant 'City Ma,nager
, Interim City Attorney (departed at11 :45 a.m.) ,
Assistant City Attorney (arrived at 11 :48 a.m.)
City Clerk
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The Mayor called the meeHi,g to order and led the Pledge of Allegiance. The
invocation w~s of~ered by William C. Baker,' Assistant ~ity Manager.
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In order to provide continuity for 'research. th'e items will be listed in agenda order although
not necessarily discussed in that order.
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, ITEM #3 - Service Awards ~ None.
ITEM #4 . Interim City Attornev Reoort
, a} proposed Charter changes
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The Interim City Attorney presented copies of amendment~ to t1~e City Charter,
based on input from the Charter Review Committee and the City Commission. He also
presented copies of Ordinance 5691-94 and Ordinance, 5692-94 to approve five
referendum questions related to: amending the powers of 'the City Commission; instituting
City Commission term lim!ts; es~ablishing a City Auoitor; changing the effective date of
increases to City Commission salaries; increasing the City Manager's purchasing authority;
and changing referendum requirements for approval of reVenlJe bonds. Mr. ZimfD~t
reported referendum questions a~e limited to.75 wqrds. ' "
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Commissioner.Deegan questioned the appr~priateness of one question c!Jve'r1ng
three amendments. Mr. Zimmet indicated each of the three amendments address changes
to City Commission powers. Commissioner .Deegan questioned if some citizens might be .
ambivalent of the purpose of some of the proposed referendums. Mr, Zimmet stated,
because the City is limited to ,five;questions on the November ballot. it was necessary to
combine some of the amendments in one question. He rioted voters who disagree with a
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08/29/94
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portion of the proposal will find it difficult to mark their ballots. Another option is to vote
011 the Charter changes during the M'arch 1995 election when there will be more room on
the ,ballot.
The Mayor referrod to Section 2.01 (d)(4) - Commission: composition: powers, and
questioned the increase to $5 million. Commissioner Fitzgerald recalled the original'
discussion ~nd inquired why the limits were increased from the more restrictive $1 million
limit previously in place. Commissioner Deegan noted the Commission ,could probably
again discuss much of the Charter but hoped, instead, they would review the draft to ,
determine if it agrees with decisions reached by the Commission at their August 15. 1994;
meeting.
Commissioner Thomas objected to the language used in Ordinanee 115691-94,
referring 'to the City Auditor. He recommended proposals be included referring to the sate
of City property for a fair market value and limitations on what property the City
Commission ean "give away" for $l/year leases., The Interim City Attorney indicated tl1e
sale of ~ity property for fair market value was addressed in Section 2.01 tdH6Hii}.'
, ,
Commissioner Deegan agreed addressing the items individually seems appropriate.
He did not think all issues should wait L1ntil March and favored addressing four or five of
them in November. ' Mayor Garvey warned if all five issues included on the November
ballot are defeated, an ominous tone would be set for the March election. Commissioner
Deegan disagreed, noting the electorate is astute and each question will address a
separate issue.
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Commissioner Thomas recommended one ''of the November Charter issues focus on
the proposals regarding the clean up of management functions. Mayor Garvey noted the
. 'suggested referendum item dea,ling with the City Manager's purchasing authority and '
referendum approval of revenue bonds addressed two separate issues.' Commissioner '
Deegan recommended the proposal to increase the City Manager's purchasing authority
,from $10,000 to $25;000 be included on the November ballot.
minCC08e.94
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08/29/94
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Commissioner Fitzgerald questioned the proposed increase of the' requirement for
referendum approval of revenue bonds for projects in excess of $ 5 million from the ",
previous leval of $1 million. Commissioner Thomas questioned if the Commission
supported the change. ' Commissioner Deegan indicated this decision was reached at the
August 15, 1994, meeting and it was up to residents to decide if the limit should be
raised. Commissioner Thomas recommended addressing this issue on the Marcl1ballot.
, Mr. Zim,m~.t reviewed other matters that need to be'addressed including the
proposed effective date for Commission salary increases. filling candidacy vacancies. and
hiring paralegals in the Legal Department.
Commissioner Thomas recommended the procedure for filling a City Commission
vacancy be by holding a special election. He pointed out residents have 'expressed
opposition t~ the City Commission appointing a replacement as currently proposed. '
, Commissioner Berfield referred to .Sectio'n 2.07(c)(2) and questioned what' would
, happen if a special el,ection needed to be called and a regular election was already .
scheduled to occur within a short time. The City Clerk explained the timB frames for a
holding special elections to fill a Commission vacancy whon the Ci~y Commission is unable
to make an appointment within SO'days were removed to avoid that, problem.' The,
language now permits holding elections at the most convenient time: Cqmmissioner
'Thomas indicated his support of a referendum for fill,ing Commission vacancies.. Majority
agreement was not,to change the proposed ame~dment to Include an ,election to fill '
Commission vacancies.
The 'Interim City Attorney referred to the first question contained in Ordinance
5691-94 and noted more than one suggested change was included . Mayor Garvey
proposed addressing term limits in, March. Commissioner Thomas recommended they be
included on the November ballot because of ' the non-retroactive stipulation. Commissioner,
Deegan felt this should be resolved prior to the campa'ign for the next Commission
election. Consensus was to include the question regarding proposed term limits on'the
Nov'emberballot. .
, Mayor Garvey 'referred to the proposed referendum question to amend the powers
of the City Commission included in Ordinance 115691-94 and recommended separating,the
issues. Mr. Zimmet agreed they could be divided to address the purchase and 'sale of real
estate, leasing real estate, and the purch,ase of real estate. Commissioner Thomas
recommended'a referendum question related to leases should be split into items referring
to fair market leases versus "giveaway" leases., HI3 felt th'e public should have a right to
comment prior to the Commission committing to $l/year leases on properties with
significant value. Mr. Zimmet indicated, the Charter language would need to be rewritten.
Commissioner Thomas felt the public should determine if the Commission can give away
land.
Commissioner Fitzgerald spoke against Comm'issioner Thomas' position and
opposed limiting the actions of. this and fut'ure City Commissions. He indicated $l/year
minCC08e.94
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leases w~re for the M~nicipal good. Commissionor Thomas noted four City golf cou~ses
are now being rented for $1/year. The Mayor stated the leases fulfill a public purpose.
Commissioner Berfield questioned changes to Section 2.0116)(vi). Mr. Zimmet
.stated the section proposes holding referendums only to' approve leases in excess of 30
years. ' Commissioner' Berfield questioned if the chAnges adequately address the time frame
issue. Mr. Zimmet stated they did.
I '
:Mayor Garvey requested direction related to $1/year leases. Commissioner Thomas
suggested limiting the value of property qualified for this rate. Commissioner Deegan
recommended against any changes~ He objected to Commissioner Thomas' use of the
. ' term "giveaway" and noted these ,leases arB not "giveaways." but fulfill a public purpose.
Commissioners Fitzgerald and Berfield agreed no changes should be 1l1ade. Majority
agreement was not to make any changes to this proposal.
"!'a
"31
Commissioner Deegan Questioned if requiring appraisals for the purchase of real
property should be addressed on the November ballot. Mayor Garvey suggested Section
, 2.0" (G)(i) and 2.01 (6)(ii)' could be combined.' 'Commissioner Deegaf1 felt the subject of
appraisals should be a separate issue. He questioned combining the two sections. '
Consensus was'to include a question ,on the November ballot requiring appraisals.
: Mr. Zimmet encouraged the Commission to maintain separate sections. He
re.commended reinstating in Section.2.01(6)(j), the crossed out senten'ce, "Surplus real
'property may be transferred .to another government~1 entity for less than the appraised
value after an advertised public hearing has been held and a finding 'by the Commission ,of
a valid public purpose for the transfer. n He reported staff can renumber the Charter, if
necessary, .a~ the March election. .' '
Commissioner Thomas recommended including on the November ballot the proposal
to increase the'fevel requiring referendum approval of revenue, bonds. Commissioner
Deegan felt it important to include a proposal regarding increasing leases to 30 years
because of pla!1ned development by Pier 60 and the harbor front. Commissioner Thomas
recommended'delaying the proposal' regarding Commission vacancies until the March'
election. Commissioner Deegan agreed. Commissioner Berfield stated her wish to address
that in November.
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Consensus was to include the following questions on the November ballot:
increase the City Manager's purchasing authority from $10,000 to $25,000; establish
term limits; , require appraisals for the purchase of real estate; require two meetings> one
an advertised public hearing, in order to approve unbudgeted expenditures of $5 million or
more; and to increase the length of permitted leases to 30 ye'ars. .
Mr. Zimmet indicated he could reorg'anize and combine Section,s 2.01 (6)(iL
2.01 (6l(vl. and 2.01 (6)(viL He said he would draft an Ordinance to address the
referendum issues selected by the Commission for inclusion on the November ballot. The
rema,ining Charter issues will be' addressed at the March 1995 election.
~)
, minCC08e.94
4
08/29/94
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, A, person shClll,not serve more than six consecuti've years as a city
commlSSloner after WhlCh such ,person shall not hold, any city commission seat;,
other than mayor-commissioner. 'for a minimum of three years. "
, A. oerson sha 11 ,not serve more than six consecut ive yearS as mayor-
commlSSloner after whlch such person shall not serve as mayor-commissioner or
hold any city commission seat for a minimum of three years.
. Newly elect~d commissioners shall take office and be sworn in on the first
Thursday in April., .
Section 3. It is hereby proposed that the Charter of the City of
C1earwatef be amended' ~o ,create Se~tion~ 4.06 and 4.07 providing as follows:
Section 4.06. City auditor.
There shall be an ,lnt,ernal Audit Department. headed by the city auditor.,
who ~ha~l serve both the Clty manaQer and the city commission. An individual
commlSSloner may not request the city auditor to perform dnd the city auditor
shall not perform any service that will take more than eiqht hours t~ compl~i~:-
The city manaqer shall be notified of any request made by the city commission or
an individual commissioner bv the commission or the individual commissioner'
makinQ the request. The city auditor may be assisted bv whatever personnel the
commission may authorize.
Section 4.07. City auditor. appointment, removal. remuneration, duties.
. (a) The city auditor ~hall be appointed by the city manaqer with the
approval of the commission, and may be removed only at the recommendation of the
city manaQer with the approval of' the commission. The citv manaqer shall fix the
compensation of the city auditor with the concurrence of the commission.
(b) The city auditor shall provide a service to.manaQement and/or the
commission, bv objectively reviewina the financial and non-financial operations
of the citv to identify ineffective or inefficient practices or non-compliance
with policies and procedures, and to recommend measures for improvement. Such
services may take the form of comDliance audits, 'performance' audits. internal
control audits, or similar examination of operational procedures.
, Section 4. A referendum election is hereby called and will be held on the
8th day of November, 1994,"at a special municipal election, for the consideration
by the voters of the City of Clearwater of the proposed changes to the City
Charter. The questions to appear on the referendum ballot ,reflect-jng the
proposed amendments to the .ch~rter descri bed above at the spec i ale 1 ect ion
scheduled for November 8, 1994, shall be as follows:
AMENDMENT JO THE POWERS OF THE CITY COMMISSION
Shall Section 2.01(d) of the' Charter be amended as provided in'
, Ordinance 5691~94 to require that the'Commission obtain an appraisal
before purchasing real property, to require 2 public hearings before
the Commission appr6ves a non-budgeted expenditure in excess o~ $5
Million, and to allow the Commission to lease real property for up
to 5 years without declaring it surplus and up to 30 years', if
declared surplus, with renewal terms not exceeding 30 years?
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For amendment to City Charter
Against' amendment to City Charter
YES -
NO -
CITY 'COMMISSION TERM LIMITS
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C I T Y 0 F C, LEA R WA. T E R
Interdepartmental Correspondence
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. TO:,
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FROM:
Mayor and Commissioners,
: CynthiaE. Gqudeau'. City Cler.@
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Charter Amendments to, be Addressed at March Election,
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SUBJECT:
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Elizabeth Deptula, City Manager
Pan'lela Akin. City Attorney,
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DATE:
November 18, 1994 ,
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A~tached are the following:,
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1) Ordinance 5691-94'establishing the questions for the November 8, 1~94 ballot.
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2) The Charter as it now ,exists. due to the approval of all 5 questions. All of; the
a'mendmeni~ went into effect immedia.tely upon approval ofthe voters and filing of the Charter with
. the Secretary of State, witp the exceptior:t of the $25,000 purchasing authority of the City M~ager.
'This change \vill be effective when the ordimince amend~ng similar language in the code is adopted ,
: on December I. 1994. The Ordinance and the Charter have been forwarded to the State. .
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. ~ . 3) Pages of the Charter with changes as directed by the City Commission, that were not
, placed onJ~e Nove.mber ba~lot and are proposed for approval at the March elec~lOn.
-ft' 4) The Chart'e'r Review Committee recommended Charter.
, " . 5) The minutes of August 15 and 29 where direction was provided regarding the Charter'
Review Committee's recommendations.
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6) The last d'raft of Jimguage to establish the City Auditor.
, Mo~t of the changes remaining 'are housekeeping in nature." The one item on' which.
consensus was not reached is that of the City Auditor. Requiring' the City Attorney to' establish
. residency within the' City has been added. ' '
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One issue the City Attorney qeeds to'discuss with ~ou i~ tllut of roll call votes being 'required ,
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number of votes' among the candidatres 'for that seat shall be electllli.
(b) Powers. All legisl(ltive power of the city shall ,be vested in the commission,
except as otherwise provided by law or the provisions of this charter, and the commission
shall provide for the exercise thereof and for the performance of all duties Dnd obligations
imposed upon the city by law.
" (c) Duties. It shall'be the duty of. the commission ,to discharge the obligations and
responsibilities imposed upon the commissIon by state law, city ordinance and this charter.
1.
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The commission shall be responsible for evaluating the job performance of all
their executive nnd administrative appointees, reporting such evaluation each
year in the month of October to the citizens of the city. The evaluation
process shall be determined by the commission and may be made by the
commission as a whole, 'an independent ,ni~nagement consultantl ,an '
. appointed citizens' commit~ee, or any combination. The results of t~e
evaluation shall report the adequacy of performance, recognizing areas ,of
exceptional performance as well as areas of improva~le perf~rmill1ce.
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2. The commission shall adopt by ordinance a fiscal management procedur.e
code providing a comprehensive system of fiscal management. . '
3.
The commission shall pr~yjde for an annual independent audit by a firm of
certified public accountants of all city accounts and may provide for more
frequent audits if' the commission deems it necessary. No' firm shall be
employed for more than five consecutive years. All audits shall be according
to the procedures and requirements ~equired by law.
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(dl Limitations. The legislative power provided herein shall have the following
lim,ita'tions:, '
(1 ) The total indebtedness; which for the purpose of this limitation shall include
revenue, refunding and improvement bonds of the city shall riot exceed 20
percent of the current assessed valuation of all real property located in the'
city; arid 'the total budgeted expenditures in any fiscal year shall not exceed
tl)8 total estimated revenue plus any ,unencumbered funds carried ,forward
from a prior fiscal year. .
(2) All purchases, in excess of $10,000.00 shall be awarded by the commission
to the lowest responsive and responsible bidder, selected ufter receiving ,
sealed, competitive bids from ,no less than three qualified vendors whene~er
practical; providod, however, that such purchases that are in excess of ,
$25,000 shall be awarded by the commission. No contract or purchase .
'which is subject to the requirements imposed by this paragraph may be split
'C1r otherwise awarded in a cumufative manner.
(3) , With ,the exception of maintenance or emergency dredging, and dredging
rela~ed to that portion of Dunedin Pass located w,ithin the bound,aries of the'
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ARTICLE I. CORPORATE EXISTENCE AND POWERS.
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*Statelaw reference(s)--Powers generally under home rule,
F.S. ~ 166.021.
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Section 1.01. Corporate' existence and powers.
(a)', The, City of Clearwater, Florida,' hereinafter referred to
:as ci~y, a~ created by Chapter 9710, Special Laws of ,~lorida"
. 1923, as amended, shall exist and continue as a municipal
,,'corporation, shall have all governmental, corporat~,and
, proprietary powe~s to ,enable it to conduct municipal government,
perform'municipal functions land render municipal ,services, and
may exercise any power .for municipal purposes except when
~xpressly prohi~it~d by law.
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.' , (b) The city, may exercise any of its powers or perform . any ,
of 'its functions and may ~articipate in the fihancing thereof, by
" qontract or otherwise, jointly or in cooperation with 'anyone or
:more states or political ,subdivisions or agencies thereof, or the
Unit.~q. States oJ;" ,any, ag'ency thereof. '
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I~construed liberally in favbr of the city. The tit~ will be
empowered to do whatever is necessary and proper for theisafety,
health, convenience 'and general'we1fare of its inhabitants. The
'specific mention .of a particular power in the charter shall not'
.>be' construed as limiting in any'~ay the general power stated in
this section of article r. ' , ,
(d) In addition to the powers 'enumerated herein, the city
'shall'be vested with all powers granted by 'general or special
"acts 'of the Legislature of the State of Florida and otherwise
,provi~ed ~y 'law.
(Ord: No. '4768, ~ 1, i-19-~9/3-14-89)
Section 1:02. Corporate boundaries.
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The corporatebo~ndaries of the city shall remain fixed and
established as .they exist on the date this 'charter takes effect,
provided that the city shall have the power to change,its
boundaries in the manner' prescribed by law. >I
(~rd.' No., 4., 68, ~ ,1, 1-19 - 89/3 -14 - 89)
State law reference(B)-~Municipal ~~nex~tion or contraction"
,F. S. ,ch~' 1 71. '
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improvement bonds of the city shall not exceed 15 ~
percent of the current a,ssessed valuation of all reat ..
prope,rtylocated .in the city'; and the' total budgeted
~xpenditures in any fiscal year shall not exceed the
total estimated revenue plus any unencumbered ,funds
carried forward from' a prior fiscal year.,
'~~All purchases in exces~ of $10,000.00 shall be, awarded
to the lowest responsive and responsible bidder,
selected after' receiving sealed, competitive bids from
no less than three qualified vendors whenever
'practical: provided, however. that such purchases that
are in excess of, $25,000 shall be awarded' bv the
commission. No/contract or purchase which is subject
to the requirements, imposed by this paragraph may be
,"split or' otherwise awarded in, a cumulativ'e manner ~ '
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~~The' commission 'when purchasinqreal property whose
'value is less than $2 million d6llars shall obtain at ,
, least one appraisal bv an 'independent 'certified
appraiser. If the value is in excess of, $2 ,million,
".the'commission'shall obtain'at least two appraisals by
,independent certified appraisers'.-
~~Non-capitalized and non-emerqencv expenditures in
, excess of $5 million must be approved ,by a ma;ority
,vote 'of the commission. in two separate sessions held at
least two weeks apart and an advertised notice of a
public hearing must be qiven at least five days prior
to the second session.
h+&t-with the exceptidn~of maintenance or emerg~ncy
dredging, and dredging related to that portion of
Dunedin Pass located' within the 'boundaries of the city,
permits ~or dredging, or fil~ing in excess ~f 4/000 .
cubic yards below the mean high water line may, b~ ,
authorized only after properly advertised public
hearings before the 'commission and'approval at
referendum.
, h-f-6i~Real property.
J..2.l., Surpluo' p-l"epcrty. Prior to the Dale, don~tion, or
,other transfer, or to the'lease for,a, term longer than
five threc years of any municipal real propertYI the
real' property 'must be, declared surplus and no longer,'
needed' for, municipal public use by tne commission at an'
advertised public hearing; Exccpt in thc c~oe of right'
of '1\';),1' or c~ocmerito or t~.inDactiono '..'i th government;)l
entiticD ;)D dc~cribed hereinl ,no rc;),l propcrty m~y ,bc
g4vcn ~w~y or donatcd'without prior, approval of the
qunlificd vot-e-l.~C city at rcfCl-endum.
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ARTICLE II. ,LEGISLATIVE
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"'Section '2 ~ 01. Commission; composition;, powers. '
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(a)' Composi tion. There shall' be a city commission,
hereinafter referred to as'the commission, composed ,of five
commi.ssioners,' including the mayor-commissioner. The m~mberswill
occ~pys~ats' numbered one through five, inclusive. All m~mbers:
shall be ~lected at large by the qualified voters of the "city. '
The candidat.e receivinq 'the largest number of, votes amonq -the'
candidates for that seat shall be elected ."
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"tb) Ppwers. Aii legislative pow~r of the C.l.ty,' shall be
vested in the commission, except. as otherwise provided by law'or
the ptovisions of this charter, and the commission shall provide
for ~ the, exercise thereof and ,for the' perforlT\ance of all dut'ies .
and',obligati:ons imposed upon the city by law. '
(ci D~ties: It"shali be the duty ~f the com~ission to, '
discharge the ooligations and respr;msibilities imposed upon the
',commissIon ,by state' laM, city ,ordinance and this ,charter: .,
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1'. The commission' shall be responsibl'e f~r evalu~ting the
jobperf6r~anceof all their executive ~rid ,; "
administrative appointees, reporting such evaluation
each'year 1n the ,month of October to the citizens of~
the;city. The evaluation process shall be determined by
, ,th~ commission and may be made by the commission as 'a
whole, an independent management consultant, an' '
appointed citizens' committee, or any, combination. The
.results of the evaluation shall ~eport the adequacy of
,performance, recognizing areas of exceptional ,
p~rf~rmance as 'wel~ as area~ of,improvable performance.
2. The commission shall adopt by'ordinance a fiscal
management procedure code 'providing a comprehensive
system of ,fiscal management. .
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The co~nission shall provide for an annual independent
audit by a firm of certified public accountants of all
city accounts and may proviae for more, frequent a~dits
if the: commission deems it 'necessary. No firm shall be
employed for more than 'five consecutive years. All.
audits shall be according to the procedures and. '
requirements required by 'law., '.
(d) Limitations. The legislative power provided,he~ein shall
have the following limitatiotis:
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L.. -t-3+The total indeb~edness / < ....hich for the purpOr3c of thi~'
~it~tion oholl include revenue, rcf~ndi~g ~nd
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Real piopcrty dc~l~rcd ourplu3 m~y bniy be oold to the
party oubmitting the highcot competitive bid '~bove the
appraioed value, cJ(cept -"here the rc~l property 'io
piopooe~ to be ~~anoferred to ~nothcr governmental
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Surplus real property may be transferred to another
governmental entit~ for'less than the appr~ised'
value. .. Now subsection Cd).
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Cb In the event the'fair market value of a parcel of
m~nicipal real pro~ertv is'in excess of one million,
dollars ,as declared bv the' commission based on
appraised, value. 'no'sllch 'real prope~tv. includin6 but,
,not limited to a transfer to anotherqovernmental .
entity. may be conveyed without an affirmative vote of
80 ?ercent of the members of the commission.
(c},Surolus real 'property sold to 'a non-oovernmental
.'individual or entity is to be sold at the highest
competitive bid above the appraised value.
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'J.Ql Surplus rea'! prop'erty may' be' transferred to~nother,
governmental entity for less than the appraised value,
after an advertised public hearing has been 'held and a '
. finding by the commission bf a valid public purpose for
the t.r'ansfer. : such transfer must be approv'ed bv an
affirmativ~ vote of 80 percent of the 'commission
members. ·
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Jgl Surplus real property may be exchanged for other
real property having a comparabl~ appraised value.
lti No, municipally owned real property QD of the 'd~te
the, r~vi3ed ch~rter becomeD ef!ectiv~, identified. as
r~creation/open space ,on the city's 'comprehensive land
use plan map as said plan 'existed on November' ~. 1979,
(or as may be added to hereafter), may be sold, leased
or conveyed to another entity diDpoDcd of wit~out prior
approval of the qualified voters at referendum,' except
when: the commission determines it is appropriate to
dedicate right-of-way 'from properties identified as
recreation/open space.
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19l LeaoeD of rc~l proper~ The commission has the'
-power to lease municipal real property 'for five three
years or less without declaring it surplus. Muni~ipal
property declared surplus may be leased, for a maximum
of 20 -1-5 years. '. 'provided. however. nothina her~in shall
preclude renewal of any lease.
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Right-o~-way oreasernents. [now subsection 7.) ,.
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Leases of real property. [now subsection 6. '(g) ]
ill Industrial park property m'ay be leased up" to 30"
years with an affirmative vote of 80 percent four
fifth~ of the commission af~er a duly~dvertised public
hearing and may be leased for a period of ,time , '
exceeding 30 years if approved at referendum. 'Leases of
real property in an industr.ial park shall provide'for
cont~nual use for private b~siness purpose~ and sh~ll
provide a reasonable rate of return on the city's
investment, including a rent,e~calation clause~:
lil All leases of municipal real property shall contain
recaptu~e and .r~verter 'clauses: '
2;.~Right-of-l~ay eqsements. No right-of-way or 'easement" ,
which terminates at, or provides access to, the water's
edge of either a body of salt water or a body of' fresh
,water may be vacated for the benefit of private '
individuals. Nothing contained iri,this paragraph shall
prevent an' easement for utility purposes from,being"
exchang~d for a new:eas~ment for similar purposes or
,from converting a fee interest for utility purpose~
into an easement for such purposes.
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'~45+No municipal or'other,public real property lying west
of Osceola Avenue, east of Clearwater Harbor between
Drew and Chestnut Streets, bein~ ~urthe! descr~bed as:
That portion of city-owned land bounded on the north by
,the right-of-way of Drew Street, on the east by the
right-Of-way 'of Osceola Avenue, on the south of the
right-of-way, of Pierce Street, and on the west by the
waters of Clearwater Harbor, ~ying below' the' '28 mean
sea level elevation, together-with the following
described tract: Beginning at, the northeast corner of
,section 16, township 29,south, range 15 east, pinellas
County, 'Florida, and Tun thence west 'along ,the"north '
line of said sectiori, 1320.0 feet; thence south~Iong:
,the west line of the east one-half of the northeast' ,
one,;'quarter of' said' section '16, ,1526.16 feet to an
, intersection ,with an easterly projection of, the
centerline of'pierc~ Str~et; thence south 89045'OO~ W
along the centerline ,of Pierce Street, 418 feet to an
iron stake set in a projection of 'the, west line of:
Osceola Avenue as' extended across Pierce street; thence
south 20 feet along this projection of :the southwest
corner of the intersection of 'Pierce Street'and Osceola,
Avenue; thence 'south 88018'4211 W along the south line.
of pierce Street, 375 feet to the point of beginning; " ,
thence continue south 88018'42" W, 270.89 feet along
,said south line of pierce Street to the east righ~-of-
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way line of Pie~ce Boulevard; thence'south 19oi4'39" .
east along aforesaid east right-of.~ay'~lbng a curve to'
the right, chord lS7.24 ~eet/ ,arc lS7.41 feet. raditis
980 ,feet;' 'thence north 88018/46" east, 120.42 feet;
thence'north 0014/32" west; 50 feet; thence north,
88018'42", 100 feet; th~nce north 0014'32" west, 99.80
feet eta the point of beginning less 'and~xcept that .
'portion of the above described tract designated ,for the
Bandsh~ll Site, , ,
and no municipal or other public real property
constitutirig the Memorial Causeway or lands immediately
contiguous th~reto, 'more particularly described as{ ,
That port~on of 'Memorial Causeway (S.R~ 60) a'1200-foot~wide,
right-of-way, 'lying between 'the east anutment,of the west bridge
~n~,the ~ast'11ne ,of'Clearwa~e~ Harbor, an~,the, submerged,' ' "
, portions. of Board of Trustees of the'InternaL Impr,?vement,,'rrust
Fund Deed Numbers 17,SOO and,17,502, "
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~hal~'be'developed'or maintained otherthan,as'open
space and public utilities together with associated , ' .
appurtehances, except 'upon ~ finding by the, commission'
at a duly adverti~ed publicheaiing that such" ' .
developm~nt is necessary in the interest of the public
health, safety,and welfare of the citizens of the city
and approval of ',such finding at a referendum; cond:ucteq.
subsequent to the public hearing. However, city-owned
tennis courts and associated appurtenances may be .
constructed ,and maintained, on such pr:operty so.uth of
Cleveland Street.' ' , , .
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'(Ord: No. 29bs, ~ 1, 12-17-82/2-8-83; Ord. No. 3825, ~ 1, 12-20-
84/2-12-8S; Ord. No.' 476~, ~ 1,'1"':'19-89/3-14-89; Ord. No. 5161, ~
" , 1, 1-~-92/3-10-92)
Section 2.02.' Qualifications.
The members of the commission shall be qualified voters of
the city and shall have continuously resided in the city for at
. " . least' one yea:r: prior to. submitting a petition for election. The
commission shall be ,the judge of the election, ~nd the other
qualifications of its members and of the grounds for forfeiture
of their office. '
, .
(Ord. No. 4768, '~ 1, 1-19-89/3-14-89)
Section 2:03: Election and terms.
" '
! All commissioners, including the mayor-commissionerl shall
be elected for terms of three years. 'Terms shall 'overlap, with
"
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the mayor-commissioner and two 'commissioners elected one'year,
and the additional two commissioners elected the following year.
"
No person shall serve more than six consecutive years as a
city commi~sioner after which such person shall not hold any city
,commission seat. 6ther than mayor-commissioner. for a minimum of
three years. "/
No person shall serve more tllan' six' consecutive years as
mavor-commissioner after which 5uch'person shall not serve as
;mayor-commissioner or hold any, city commission seat for a minimum
of three Years.
Newly elected commissioners shall take office' and be sworn
, in.on the first Th~rsday in April.
(Ord. No. 3825, ~ 2, 12-20-84/2-12-85; Ord. No. 4768, ~ I, 1-19-
'89/3-14-89)
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Section 2.04. Compensation and expenses.
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, ' ,The commission may'determin~ the annual salary o~' ,
commissioners and the mayor-commissioner by ordinance, but the'fle
ordinance increasing such salary shall not become effective" until
'the date' of eemmenccmcnt of the terms DE commi3s1onero clected tit
, the next' regular election, provided tha:'tauch election follm>l::3
t-hc 6.doption of 'ouch .o'rdin.J.nce by .:It lC.:lot six month::!.
Commissioners shall receive their actual and necessary expenses
incurred in the,performance of their ,duties, of office pursuant'to
Florida Statutes. ' ,
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Section 2.05. Mayor~commissioner~ functions and powers.
The mayor-commissioner shall, pres.i,de at all meeting's of tne
commission, perform such other duties consistent with the office
as,~ay be 'imposed by the commission and this charter and shall ,
have a voice and a vote in the proceedings 'of the commis.sion, but
no veto power. The mayor-commissioner may use the' title of mayor
.in any case in which the execution of legal instruments'in
,writing or other necessity arising from the general laws of the
State of Florida, the s'tatutes or executive orders of the
government of the United State~, or this charter 'so require; but'
this shall'not be'c~n~idered as conferri~g upon ~he mayor-
commissioner administrative duties except as requi'red to carry
,out the responsibilities stated in this , charter. The mayor-",
'commissioner shall be,recognized'as the official head of the Gity
by,the courts. ,for the, service of 'process, by the governor for
purp9ses of 'military law~ and for all ceremonial purposes.
, ,
At the second commission meeting in April of each year,' the
commission shall elect one of its members as vice-may,or. The
vice-mayor shall act, as mayor-commis'sioner during th~ temporary. '
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absence or inability of the mayor,-commissioner to perfo~m the
'duties of the office of the mayor.
(Ord. ,No. 4768, ~ I, '1:-19-'89/3-14'-89)
Section 2.06. P~ohibitionB.
(a) Appointments and removals. Neither the commission nor
any of'its members shall' in any ma~ner dictate the, appointment or
removal qf any city administrative officers or employees wpom the
city manager or any of the city manager's su~ordin~tes are
e'.1lpowered to app~in,t., '. '
: (b) Except' for the purpose of, 'inquiries and investigations,
the commission or its members shall deal with city officers and
employees who are subject to the direction and supervision of the
city' manager' splely through the city manager,' and, neither the ,
cpmmissi.on nor its members shall give orders to any such officer
or ,employee, either publicly or privately. It is 'the ,express
intent of this charter that recommendations for improvement' in
city operations, by individual commissioners' be made to and
through .'the city m'anager. '
'Nothirig'in the ~oregoing paragraph i~ to be, construed ,to
prohibit individual members of the commission from closely,
s,crutinizing by questions and pe'rsonal observations all aspects
of city operations s6 as 'to obtain independent information to,
assist the members of the, commission in the formulation ,of sound
policy.
. '
(c) Holding other office. ~o present or former commissioner
shall hold any compensated appointive city office or employment
'until one year after the expiration of' the term for which such
'commissioner ,was elected. '
No commission members shall' hold any other e'lected public'
office during the term for which the membe:r' was elected to the
commission.
(Ord. No. 4768, ~ 1, 1~19-89/3~14-89)
Sectiqn 2.~7. Vacancies; forf~iture of office; filling vacancies;
" advisory boa.rds. I' '
(a), Vacancies. The office of a commissioner shall become
vacant upon the death" resignation or removal from office in any
manner authorized or required by law or forfeiture of the office,
:suc,h forfeiture t,obe declared by the: l~emaining ,'members of the .
commission. '
(b) Forfeiture of office. A commission member shall forfeit
such office' if such i1\ember:'
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Lacks at arty time ,during the term of such,office :any'
qualif~cation for the o~fice prescribed by this charter
or by law, Qr'
2., Is convicted of a felony or a crime involving moral
turpi~ude, or
3. Fails to attend three consecutive regular meetings'of
the cammissian; unless such absence is excused' by the'
commission, ar
4. Fails to. attend 33 percent of the requl~r OiK rcgulor
meetings during a 12-month period whether excused or
"not. '
'(c) vacancy' in commissioner':S sea t .fl:f.:11ing of ''V.c~ncica.
i~ A,yacancy in the commission. other than mavor- ,
commissioner: shall be filled filed by 'majority vote of
~he'remaining commission members within 30 days of the
,'yacancy and the pers~n so'appainted shall' serve as '
commission member until the next regular or special'
ele:ction.
"
"
L If the cammission fails to fill such vacancy within 30
days after it occurs~' and if no reqular or,spedial city
election will be held within 90 days after it occurs.
,then a special election shall be called,' no less than
, 90 days, nor more than 120 days after the vacancy
'occurred. to fill the unexpired term.
~ ,At the next reguiar ar,special election a'special
ballot shall be vated to elect a c'ammission member to
serve ~,for the remainder of the unexpired term
of the office' filled by vote of theicom~ission~
Ariy person appoi.nted to fill such a vacancy shall
posse$s all the qualifications required of a 'commission .
member by this' charter and by .1aw;' (This' paragraph" "
'precedes subsection (3.) ,in the current charter.)
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, (d) 'VaCanCY in mayor's seat. If a'vacancv occurs in ',the "
. office of mayor. -the ~ice-mavor will maintain his/her commission
seat but will act asmavor'. If no reqular'or special election,
is to be held within 90 days after such vacancv"to fill the
unexpired term of mayor-commissioner " then a special elect ion'
shall be called,. no less than 90 days nor more than 120 days
after the vacancy occurred. to fille the unexpired term.
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~lgl' Extraordinary vacancies. In the'event, that all
commission members are ~emoved by'death, disability, or
forfeiture of office, the governor shall appoiht'an interim
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commission that' shall call' a 'special election' to be held within
'90 days ,of the occurrence of the vacancies and such election
shall, be ,done in the 'same manner as the, first election under' this'
charter" In the event vacaricie's cannot be filled as provided in
"s~ction 2.07{c)becaus~ of peimanent vacancies which make it
impossible to assemble 'a quorum, then in such'case the governor
'shall' appoint that number of commission members necessary to '
constitute a quorum who shall hold office until' the next regular'
o~, speci~l election.
, , ~.ill ,Advisory boards'. The, commissiqn may at anytime
appoint an advisoryboard(s) composed of, residents of the,city~ '
and/or individual owners of property within t.he cit.v limits ','
qualified to act, in an advisory capacity :to the commission. An
"advisory boardt t 'shall rnean'anyboard, groupt committee or
commission whose' powers, jurisdiction and authority a~e solel~
advisory and do not include the final determination or '
adjudication of any personal or property rightst'duties or,'
obligations. The members of such 'board(s) shall serve without
,compensation for the time fixed in t'l1.eir appointment t ,or at the
~leasure of"the 6o~mission arid their duties shall be to consult
and advise with such municipal ,officers ,and make written
recommendations which shall become part of the records of the
,city. ,A1I..meetings shall be public. ..
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~1gl Regulatory boards. The commission is empowered to
,appoint regulat~ry board{s) as may be established by law.
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(h) Requlatorv and advisory boards. Where possible, boards
so appointed will reflect thediversitv of the community.
"
(Ord. No. 3825, ~ 3, '12-20-84/2-12-85; Ord. NO.,4~68, ~'1, ,1-19-
89/3-14-89)'
See tion 2,.0 B. Procedure.,
"
(a) Meetings. The commission shall meet, regularly at,least,
once in every month at such times and places as the commission
may prescribe by rule. A written aqenda for any reqular meetinq
shall be available to the public no later than 72 hours prior to
the scheduled commencement of such meeting: provided, however,an
item(s) may be added thereafter'to any aqenda upon a 'declaration,
of'emerqency bv an affirmative- vote of 80 percent of the
commission members:- Special meetings may be,h~ld'on call of the'~
mayor-commissioner, the'city manager, or any -t:-we commissionerg ,
and, ,whenever practicablet upon no 'less than 24 hours' notice:to
'each member and the public. All meetings shall be public. The '
city manager and a~y comrnissioner shall have the power 'to cause
any ~tem to be placed on the next compiled agenda.
, '
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(b), Rules 'and journal; The commissJ.on shall'determine its
ow~ rules 'and o~der of b~siness. The city clerk shall'keep a
journal of the commission proceeding~:,
(c) Voting. Voting o~ o~dinances and resolutions shall. be' by
roll, call and 'shall be reco'rded in, the journal. A maj ority of the,
commission shall constitute a quorum; but a ,smaller number may
'adjourn from time 'to time' and may compel the attendance of absent
members in the, mann~rand subject to'the'penalties prescribed by I:'
th~ rules of the commission. '
Except as ,provided in acction 2.07(c),' DcctionJ.02 ~nd in
the, preceding o6ntcncc, otherwise iri this charter. no action ,
shall be valid or binding unless adopted by ,the affirmative vote
,of the majority of all commission members.
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" '
(Ord. No. 4768, '91,1":19-89/3-14-89)
Section 2.09. Ordinances and resolu~ions in general;
(a) Defini tion's.
1.
,', 'Ordina~ce'" ~eans an 6fficial, legislati~e action qf
~h~ commission,' which action is'a regulation of a " .
general and permanent nature and enforceable' as' a local'
law.
2.
"Resolution" means' an expression of the commission
concerni~g matters of administration, an expression of
a temporary 'character, or a provisiop for the ':
disposition of a,particular item of the business'of the
commission. '
"
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(b) Form., Each,' ordinance or resolu'tion shall be,introduced
in writ~ng and sh~lr embrace but one subject and matters properly
connected therewith. The subject shall be clearly stated in the
title. No ordinance shall be revised or amended by reference' to
., its, ~itle onl~. Ordinances t6 revise 6r"amend shall set out in
,full the revised or amended action, section, subsection, or
paragraph of a 'section or subsection. ~ '
" ,
"
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, (c) Procedure., A proposed ordinance ~hall be read by title',
or in full, on at least'.two separate days, at ,either, regular or
special meetings of the'commi~sion, and shalt, at le~st ,ten days
prior to, adoption, be noticed once in a newspaper of general'
,circulation in thecity~ The notic~ of proposed ena~tment shall
state the: date I' time, and place, of the meeting, ,the ti tIe or
titles of proposed) ordinances and the place or ,places within the
city where such 'proposed ord'inances may be inspected by the '
public. The notice shall also' advise ihat interested parties may
ap~~ar at the meeting and be heard with respect to the proposed
ordinance: ' ' , ,
"
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(d) Ef.fective date. Except as otherwise provided in this
charter, every adopted ordinance shall become effective ten days'
after adoption or as otherw~se specified therein.
" .
, (e) Emergency ordinances. An ordinance may be passed as an
emergency measure on the day of its introduction if it contains a
declarat~on describing, in clear and spedific terms the facts and
reasons constituting ~he emergency and receives .the' vote of at
':least two-thirds of the commission members.' An emergency
or~inanceshall remain effective as an ordinance for a period of'
90 days and shall autom~tically expire at the end of such 90-day
period unless d~ring the time of such period the ordinance is "
submitted ,~or adoption in the 'manner provided for nori~mergency, "
o.rdinances. Such ordinances may not levy taxes; grant, renew or
extend a franchisej change election qualifications; set service'
or use~ charges for any municipal 'services; autho~ize t~e J,'
borrowing of moneYi enact or amend a land use plani or rezone
,private real property. Emergency.ordi~ances 'shall become
effective upon passing or at such other date ,as shall be
specified in the ordiriance. ' , ' ,
{Ord.' No.' 3825, ~ 4. i2-20-84!2-12-'85'; Ord,. No. 4768', fi 1, 1-19-'
89!3-14-89i ' '
,,'
, State law reference(s)--Minimum procedural requirements for
adoption of ordinan6~s and resolutions, F.S. ~ 166;0~1.
S~ction 2~10. Authenticati6n, 'recording and disposition of
charter amendments, ordinances and resoiutions.
, '
{a} Authenticatio~. The mayor~commissioner and the city
,clerk shall authentica~e by their signatures all ordinances and
'resolutions adopted by the commission. In addition, when charter
amendments have been approved by the ,qualified voters, ,the mayor-
commissioners and the city clerk shall authenticate by their,
signatures the charter amendment, such authentication to reflect
the approval of the charter amendment by the qualified voters. '
, ',(b) Recording,. The city clerk 'shall ,keep properly indexed
books and!ormicrofilm records in which, shall be recorded, in
full, all ordinances and resolutions passed by ,the commission.
Ordinanc~s shall be' peiiodically codified. The city clerk shall
also maintain th~,city charte~ in current form and shall enter
all charter amendments and send a copy of the revised charter
incorporating 'amendments to the secretary of state's office.
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, (C) ,Printing. The comm'ission shall, by ordinante,' es'tablish
protedur~s for'~akingall resolutions, otdinances, technical ~'
codes adopted by reference,' and ,this charter available to the'
people of the city for public inspection and available for
purchase' at a reas~nable priceto'cover the cost of reproduction.
(Ord. No. ,3825, ~ 5, 12-20-84/2-12-85; Ord. No. 476B, :5 1', 1-19-
89/3-14-89)
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ARTICLE III '. ADMINISTRATIVE * ,
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'; '*Code reference- -o'fficers and employees generally, ,~ 2.261
et 'seq., ,
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Sec~ioh ,3.01. City manager.
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',",' There'sha'll be a city manager to serve a$ th'echief
" administrative officer and chief, exectitive 'officer of the c~ty.
'The city manag~r shall be ~ppointed on the basis of' ' ,,'
administrative qualifications, experience and training. The city
,fuanager 'ne~d,not'b~ aresiderit of the, city or state at th~ time
'of 'appointment, but shall establish residency within the city
within one year of the appointment.,. The cit:y,manager shall be
responsible to the commission'fqr the administration of all city
affairs placed in his or her charge by or under this charter.
(Ord. No. 4768" ~ 1/ 1-19-89/3-14.-89)
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s'ection 3,.02. Appointment; removal; compensati(")n~
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(a) ,Appointment. The commission shall 'appoint 'a, city manager
by an affirmative vot~ of four commisiion members. The city
manager shall hold office 'at the pleasure of the commission.
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<'"".", (h) 'Removal. The commis,sion may remove the city manager by'
an affirmative vote of four commission members or,by a major~ty
of the 'commissiori members voting for rembval at two'~eparate.
" meetings held at least ,two' 0eeks apart. Upon requ~st bY the city
~ana~er a publid,hearin~ 'will'be held'prior to a vote to remove
, the' city' manager,. '
, (c) Compensation.'., The compensation of the city ,manager .shall
b'e ,fixed by a maj,ority [of] all the commissioJ:? members:
, (d) Acting' city manager.' By 'letter, filed '.o'ith the
eemmiooio}"1~, ,-eThe ci tyma'nager, shall 'designa'te one' or more
assistant'city'managers to exercise the powers and perform the
duties, of city manager during,the 6ity manager's temporary"
, absence or disalJility~ The aforementioned ,d<;signation shall be,
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llmited to a:period or 60 days. At the expiration ,of thi's'time,",
'{ tl1e commission shall appoint an interim ,or' new cit'y' manager' in
accordance with the prQvisions of th~ charter.
(Ord. No.3B25~ ~ 6; 12-20-84/2-~2-B5; ~rd. No. 4768, ~ 1, 1-19-
89/3-14-89)
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Section'3.03. Powers and duties of the ~ity manager.
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The city mahag~r shall:
(a), Appoint and, when the city 'manager deems it necessary
for the, good of the city" suspend, 'demote or 'remove any
city employees or appointive,' administrative off,icers,,!
under the city managei's jurisdiction provided :for ci~ c
under this charter, except as' qtherwise ~rovided by:,
law. -Such' ap'pointment, sU8pe~sion, demotion or I removal',;
shall be in compliance with the civil service law and'
, all, applicable rules and r~gulations of th~ city.
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,:.~' ,'('b)', 'Establish or, discontiIiue any' departme~t , division or
'board in' the administrative affairs of the' ~ity"
subject to' 6ommission approval.
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Attend commission meetings and' shall have the r.ight,to
'take part in discussion but may not vote.
(dY Se~ th~t ail' laws, provisions of 'this chart~r and icts
of the commission which' are subject ,to enforcernent'by
the, city manager or'by officers subject to the, city
,mariager's direction and supervision are'~aithfully I
',executed:
(c) ,
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(e), Prepare and submit to the 'commission, in the form
bro~idedby ordinance, ~he annual budge~, a capital
'improvement budget, and' a projected capital improve'memt
program for a minimum fiv~~year period. ,
(fL ' Submit to the commission and make, available to" the
public:a comprehen~ive report on the fin~nce and'
'administrative activities of the city as, of the end of
the fiscal year. In addition, to th'e comprehensive ,,'
: report, the city manag~r shall submit a quarte~ly
, financial report.
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Make such other reports as the commission'may require.
concerning the operations 'of city departments, offices
, and agencies s~bject ,to the city manage2.~.1 s 'direction'
and' ~upervision.' ' ,
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(h) Keep the commis?ion fully adviseq as to the financial
condition and ,future needs 'of the city, annually
provide a 3-vear financial forecast. and,'make such '.
recommendatioris to the commission concrirning the '
affairs of the city as the city ~anager deems.
desirable.' ,
(i)
Sign contracts on 'behalf of the city pursuant to'the
provisions of, appropriations ordinances.
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'rievelop and kee~ c~rrent,an administr~tive code which",
shall set ,forth the organizational"and operational
p~ocedures o~ the ~ity soverrifuent.' , '
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Provide such administrative assistance to the
commission in connection with their,official'duties,
and' perfo~m such other ~uties as are specif~ed in t~is
charter'o~ may be required 'by the commission.
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(1) ,Act as;: purchasing a,gent' for the, 01 ty.
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, .. 89/3 71 ~f- 8' 9 )
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Section 3.04. Personnel system.
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Appoiritments and promotions of city, officials and'employees,
,except those specifically exempted by ordinance, shall be made '
solely on th~ basis of 'merit and fitness demonstrated by.
examinat"ion or other evidenc~" of competence as provided by 'law.,
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ARTICLE IV. CITY CLERK; CITY ATTORNEY; LEGAL DEPARTMENT* '
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*'Code reference--Officers and employees generally, ~ 2,.261
et ~eq. ,
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Section 4.01. City clerk.
The city manager shall appoint a city clerk, 'which "
appointment must be confirmed by the commission prior to becoming'
effective. The city'clerk or the official representative of. the
'city clerk shall: ,,' , ,
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(a)
,Be custodian of all records, documents 'and papers of
'the city; , ,
(b) At tes't all documents; contracts and agre~m'E!,nts to which
the.cityis a party;.,
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(c) Be 'custodian of the offi~ial ,seal of the city;
(d) " Arrange for and' supervise all city elections;
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(e) 'Atte~d'aii meeting~ of ' the commission and keep'?
'journal of, its proceedings i .
(f) ,Give' notice of commissibn meeting~ to its, members and
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the publ,ic.i
('g)
Perform such other duties as directed or required by
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law.
(Ord'-No.. 3825, ~'8, 12-20":84/2-12-85; Ord. No. 4768, ~l, 1-19-
, 89/3';'"14-89')
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Section ,4.02. City attorney, legal department.
There shall be a legal department, headed by th~ city
. attorney, op~rating,under the authority of. and responsible to the
commission. The legal department shall'consist'"oi the city
attorney~ 'assis~arit city attorneys, when appointed and authorized
by the commission"and such paraleqal, secretarial, stenographic:
and clerical personnel as the c6mmission may direct~'
(Ord. No., 4?68, ~ '1, 1-19-89/3-i4-89)
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Sectio~4.03.. City attorney, appointment,
and duties. '
removal,
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qua.l~fic,ations
(a) The city attorney shall be appointed by the affirmative
, vote, of fqur 'commission members', and may be removed bya' majority
,of the 'members ,of the commission members voting for removal. Upon
request by ,the city a~torney'a pub~ic hearing will be h~ld prior
to a vote to, remove the city attorne~.,The city attorney shall be
a qualified attorney at law; admitted 'and currently.eligible,to
pra6tice before all of the c6urts of the, State' of Fiorida ~nd the
appropriate U.S. District Co~rt; and shall be a member in good
~tanding of the Florida Bar.
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(b) Duties. The c~ty attorney shall act as the legal advisor,
to ,the commission, the city manager and all city departments,
offices and a~encies. When required to do $0 by the' city
commission, the ,city attorney shall prosecute or defend, on
~ehalf of the city, all complaints, suits and controvers~es ~n
which the city is a party; and shall prepare or review and'
.'approve as to.form 'and, legal sufficiency 'all contracts, bo,nds and
'other ,instrurnel!ts to.'which the ,city is a party. The city attorney
,'" ,\ shall perform. puch other duties as may be directed by the cit'y',
bommission or the 'law~of Florida.
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(c) Dy,letter, iil.ed \J:ith the cemmiooion, -t:-The ci'ty,attorney
shall de'signate one or morE;! assistant city' atto'rneys to perform
the duties 6f city attorney during his. temporary absence or
, . disability., The aforementioned designation. shall be limited to a
'period of 60 'days. At the expiration of this time I,' the commission
,shall appoint an interim or new city attorney in accord~nce with
t~e provisions of the chart~r.
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89/3-14-89)
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Section 4.04. Assistant city attqrneys, spe~ial counsel,.
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, (a) The city, attorney shail appoi~t as~many assistant city
, ',attorneys as authorized by the city commission'., " '., .
'(b) The commission, when it shall deem it:appropriate, may
employ special couns~l, outside of the legal ,'department, who,
shall,conduct such investigations and per~orm su~h services as
the,co~mis~~on may direct ?nd who ,shall report 'directly to the
commission. ' '
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: Section 4.05. Compensation. '
The commission shall fix and provide for the compensation to
be pa~d to the city-attorney and special counsel:.
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(Ord.' No'. 4768, ~ 1,1-19-89/3-14-89)
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Section'4.06. Citv'auditor~
The commission '~hall appoin~ a c{tyauditor'who ,shall s~rve
a~ the direction and will of the commission. The"ci~y auditor'S
'duties shall include but not be limited to:
, "
(a) compliance audits:
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(b) operational efficiency audits:
(c) reviews of city Dlans. procedures. operations and
related internal controlsi and
(d) recommendations for change and improvement.
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All reports of the city auditor shall be filed in the office
of the.city clerk.
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ARTICLE .v." PLANNING AND ZONING~'
- - - - - -.- - --
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*Code reference- - Land' development 'cod!=, part II,' subpart: B;,
zoning, 'ch. '40.
[Section'~.Ol.Re~ulation.]
, , '
Th~ 'commission is authorized to regulate, the
plann{ng arid'~oning of ~he 'city andreg~late' land
the manner provided by law.
(Ord. No. 4768, S 1, 1-19-89/3-14-89)
'comprehensi V€!'
development in'
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'~~TICLE VI,. I.NI,TIATIVE"REFE~ENDUM; REC~LL*
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,*Code re~erence--Elect~ons, ch.14.
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Sec,tion 6'.01. Initiative.
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. ,The qualified'voters of the city shall'have p6~er to.'piopose"
': ordinances to the commission, and, ,if the commission 'fails, to '
adoptari ordinance so propo~ed ,without any change in' sub~tance,'
tQ,adopt,'9r r~ject it at a city election, provided ~~at'such "
powers shall not extend to' the budget or capital program, or any
ordinance relating ,to appropriation of money, levy of taxes or
salaries ~f ?ity offi~ers or employees~ ' ,
Section 6.02. Referendum.
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The qualified voters of the city shall have, power to require
"a reconsideration by the commission of any adopted ordinance and,
if,the commission fails to repeal an ordinance so recohsidered,. \,
, ta~a~prbve or rejec~ it at a city election, provid~d that ,such'
, power shall not extend to the ,budget orl capital program or ,any
emergency ordinance ,orordipance relating to appropriation of
,money, levy of taxes or appointmen~,or salaries of city office~s
or employees~ '
Section ,6.03. Recall.
"
, The qual'ified ,voters of the city shall' have the power' to
'recall or remove from office any elected official or officials of
the city,' for the i~asons and in the manner set'forth,in the
'General' Laws, of the State of Fl'orida, an'd more pa~ticularly , '
: sectiqn 100.361; Florida Statutes [F.S. ~ 100.361], including any
amendments thereto,." ,
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":(Ord. No. 476B, 51,1-19-89/3-14-89)
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Section 6'.04. Commencement of 'proceedings~
Any five qualified voters may c~mme~ce initiative or
referendum proceedings by filing with the city clerk or other
official designated by the commission an affidavit stating they
will' constitute the petitioner's committee and ~e ~esponsible for',
circulating the petition and, filin~ it in proper fotm, stating ,
their names and'addresses and, specifying the ,address to which all
notices to the committee are to be sent,' and setting 'out in full
'the, propose~ initiativeordinanc~ or citing the ordinance sough~
to' be reconsidered. '
, I,
Promptly after 'the affidavit of the pcititioner's committee
is filed, the clerk ,or other offi6ial desi~nated b~ the
commission shall at thecommi~tee's request issue the appropriate
. petition blanks to' the pet~tio,ner' s' ,committee' at the committee~ s
expens,e.
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'{Ord. No. 4768, ~ 1, 1~19-89/3-14-89)
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Section 6.05. Petitions.
(a) Nuniber of signatures. Initiativ:e ,or referendum petit'ions
must be signed'by, qualified voters' of the city equal 'in' number to
at least ten percent of ' the total 'number of qualified voters
regist~red to votS in the last regular' city ~lection.' ,
(b) porm and' content. All papers of a pet'ition ,shall be
uniform,in size;and style and shall be assembled as one .
, instrument for filing. Each signature shall be ',executed in ,ink or
, indelible pencil and shall be followed by the address of the .
t ,person signing. Petitions shall contain or have attached thereto
throughout,their ,circ~lation the full text of the ordinance
proposed or sought ,to be r~tonsidered.
(c) Affidavit of the circulator., Each paper of a petition
shall have' attached to it'd when filed, an affidavit executed by
the .circulator thereof stating: That the circulator personally
circulated the paper; the n~mber of sign~tures'thereon; th~t all
the signatures were affixed in circulat6r's presence; that ,the '
circulator, believes ,them' to be the genuine, signatures qf' the'
persons whose names they p~rport ,to be; and,'that each signe~had,
anqpportunity before signlng to read the full text of the
ordinance'proposed Or sought to be recorisidered~
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(d)' Time for filing referendum peti tions. Completed
referendum petitions must be filed ~ithin 90 ~,days after the
effective date of the ordinanc~ sought ~o be reconsidered.
. , \ '\ >
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Section 6.06. Procedure to filing.
(a) Certi.ficate of. ci ty clerk," amendment. Within 20 days
after, the initiative'or refer~ndum petition is filed, the city
cleik or other'official designated' by the commission shall
complete a certifi6aie as to its sufficiency, sp~cifying, if it
is insufficient, the particulars wherein it is defective and
shall ,promptly send a copy of the certificate to. the petitioner's
committee by registered mail. Grounds for insufficiency are only
,'those specified in section 6.05,. A petition certified '
insufficient for lack of the required number of valid signatures
~ay be amended once jf the petitioner's crnnmittee files a notice
of inte~tion to 'amend it ~ith~he 6ity, clerk or ,other official
,~esignated by the commission within two'working days after
repeivingtthe copy of the city clerk's, certificates and, files a
supplementary petition upon additional papers within ten days
after'redeiving.,the ~opy of such dertificate. Such supplementary
'petition shall comply with the requirements of subsections' p?)
. and (c)"of ~e6tion 6.05 apd with~n five days after it is filed
the' city clerk or other official designated by the ,commission
shall complete a cert~ficate as to" the suffici~ncy of the
petition as amended and promptly send a copy of such certificate
to the petitiorier'~ committee by registered mail as in the case
'of'an original' petition. If a ,petit~on or amended petition is
certified insufficient, or if 'a petition' or amended petition is
,certified insufficient and the petitioner'S committee'does not
elect to amend or request commission review under subs~ction (b)
of this, seic'tion within the', time required, the city clerk or other
official designated by the commission shall promptly pres~nt his
certfficate to the commission, and the certificate shall then be a
final deteimination as to the sufficiency of the pe~ition.
, (b) Commission review. If a petition has been certified
insufficient and the petitioner~s committee do~s not file ~
notice 9f intention to amend it o~ if an am~ndedpetition has
been certified insufficient, the committee may, within two .
working days after receiving the copy of ,such. certificate, file a
request, that it be reviewed by the commission. The commission
shall within 30 days review and approve or disapprove it, and the
,commission's determination'shall then be a final determination as,
to the sufficiency of the petition.
, .
(Ord. No. 3825, ~ 10, 12-20-84/2-12:85; Ord., No. 4768, ~ 1, 1-19-
89/3-14-B9) ,
Section 6 . 07. Referendum petitions;, suspension of effect of
ordinance.
, ,
, , When a referendum petition is filed with the city clerk or
other official designated by the commission, the ordinance sought
to be reconsidered shall be suspended f~om ta~ing effect. Such
suspension shall terminate when: .
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1. Ther~ is a final determinaiion of insuff~ciency of the
petition/ or '
'2.' 'The petitioner's committee withdra~s th~ p~titi9n~ or
',,3. The commiss,ion :repeals' the ordinance, or
Tabulati~n of thebal~ots ~ast ~y't~e qualified'voters
of th~city on the ordinance has been certified.
(Ord. No. 3825,' ~ 11, 12-:20-84/2-12-85; Ord. No: 4768, ~ i,' 1-19-
89/3-14-89)
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S~ction 6.08. 'Action on petitions.
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, ' (a) Action by; comniission,.' Whem an'initiative or referendum
petition has been finally determined sufficient; the commission
shall promptly' consider the proposed initiative'ordin~nce' in the
manner 'provided in article II or, reconsider the 'referred '
. ordinance by voting its repeal. 'If the commission fails to adopt
a proposed 'initiative ordinance without any change in substance,
within '60 ~ays or fails, to repeal the referred ordinance within
30 days after the da~e the petition was finally deiermined
sufficient, it, shall submit the proposed or referred'ordinance to
the q~alifi~d,voters of the pity. .
(b) ,Submission to.'qualified voters. The vote of the city on
a proposed or referred ordinance shall be held not less than 90,
'days',and not later than',150 days from the date that the petition
was determined sufficient. If no regular city ~lection is to be"
held within the, period prescribed in this subsection, the,
,commission ~hall provide'for a special ~lection; otherwise, the
vote shall be held at the same'time as such regular election,
ex~ept that the' commission may in its discretion provide for a '
special election at an ,earlier date within' the prescri~ed period.
90pies ,of 'the proposed or referred ,ordinance shall, be made, '
available at the polls. '
(c)' ,Withdrawal 'of petit'ions. An initiative or referendum
petition may be withdrawn at'any time piior to the '15th day
preceding the day scheduled for a vote of, the city by filing with
,the ,city clerk or othe~ official 'designated by the commission a
request for withdrawal signed'by at least four members ,of the
petitioner'S committee. ,Upon the filing of such'request the
, petition shall have, no fu~ther ~orce or effect a~d all
,proceedings thereon'shall be terminated. ' .
(Ord. No. ,4768, !3 ,1, ,1~19-89/3-14-89)
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Section,6.09. Results of eiection:
(a) !nitiaiive. If, a majority of the qualified voters vbting
,on a proposed initiative' ordinance vote in' i ts f~vor II it shall be
considered adopted upon certification of the election r~sults and
shall be treated in all respects, in the same manner as an
ordinance of the same ,kind adopted by the commission. If
conf~ictlng 'ordinances are' approved at the same electionl the one
receiving the greatest number of affirmative votes shall prevail'
to the extent of such conflict.
. ' , ,
'(b) Referendum. ,If a majority of the qual'ified voters voting,
on a referr~d:ordinanc~ vote against, t6e referr~d ordinance~ ,.it
shall be considered repealed upon certification of'the election
results.
(Ord. No. 3825, !) 12, 12-,20-84/2-12-85; Ord. ,No. 4768, ~ ,1,1-19-
, 89/3-1~-,89)
~ '
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ARTICLE VII. ,GENERAL PROVISIONS
. . ~ I
" Section ,:7,.01. Charter amencmlent;
(a) Initiation 'by ordinance. In addition 'to charter ,
amendments ot~erwise authorized by law, the commission may, by ,
ordinance/ propose amendments to any part or 'all of this charter,
except article I, section 1.021 pr~scribing boundaries, ,and upon,
passage'of,the initiatirig ordinance shall, p~acethe proposed' ,
a~endment to ~ vote.a~ the next general election held within the
,C1ty or at a specia~ election called for such purpose..,
'(b) Ini tia tion by peti tion.
1. The qualified voters of the city may propose amendments
,to this charter, except article I, section 1.02, '
prescribing boundaries, in the manner set forth in
article VI, section 6.05(a)--(c),.
Upon certification of ~he sufficiency of the petition
by the ci~y'cleik, the commission' shall place the
proposed amendment t6 a vote of ,the qualifi~d voters at
the next general or special election held not less than
90 days nor more than 150 ~ ~ays after cert~fication.
. '
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2.
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(Ord. No. 3825, ~ ,13,12-20-84/2-12-85;' Ord. No. 4768, ~ 1, 1-19-
8'9/3-14-89)
, State . law reference,(s) - -Charter amendments, F. S. ~ 166.031.
"
Section' 7.02. Charter review advisory committee.
The commissipnsha1l appoint a charter review advisory
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com~ittee in January, 1994, a~d a~ least every fiv~,years
, there,after', provided the' appointments, are made i,n January ,of, a
. year preceding a city election: The charter review advisory ;
committee shall ,be composed of not less than ten memb~rs and it
shall review the existing charter and make recomm~ndations to th~
commission fat revis~ons thereto. '
(Ord. No. 3825" ~ 14, 12-'20-84/2-12-85; Ord.' No. 4768', !i 1, ,1-19-
89i3-l4-89) , , . " " , ' ,
ARTICLE VIII. NOMINATIONS AND ELECTION~.
"
ii *Code reference- ~ Elections, ch,' 14 ,
State la\'l refer:1nce(s),--Electors and elections, F.B. tit.
IX.
- "'; - - '-,- - - - .-
, ,
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S'ectfon ,8.01.. Qualified voters.
f." ,
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! . Any'peison who is a resident ot the City of ;Clearwat~r,who
has 'qualified as a voter 'of ,the' State of Florida, and the County
'of ,Pinel las, and who regi~t~rs ,in the procedural 'm,anner "
prescribed by the 'Gener~l Laws o~.Flo;id~ and the ordinances of
the city, shall be' a quC!-lified voter of the city..
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(Ord. ~o. 4768, !il, 1-19-89/3-14-89)
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Section 8.02. Nonpartisan elections.
Al'1 nominations, and 'elections for' 'commission s,hall be"
'conducted on a nonpartisan 'basis and without, regard for or'"
designation of political party affilia~ion of any nominee on
nom~nation petition or baliot.,' I
(Ord. ,No. 4768, ~ 1, 1-19-89/3-14-8~1)
any
" Sec,tion 8.03. Form of ballots.
. 'The commission shall, by ordinance, prescribe the form of
'the ballot and the method and manner' of holding and' t,h'e conduct
pf all eleciio~~ of the ci~y.
, . '(a) Co~nission ballots. Candidates for seats on the ' '
'commissIon shall be grouped acc'ordingto the seat number for
which they are candidates. Within these groups, names shall be
placed ,on the ballot alphabetically; No candidate may seek J
election ,to more than one se~t in any giveri'electiori. '
'~ '
"
'(b) 'Charter amendment. A charter amendment to be voted on
by :the,qualified voters 'of the city shall be presented'for ,vot~ng
,',
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by ,ballot title. The ballot title of a measure may differ from
its legal titl~ and shail be a clear, concise statement
describing the substance of the measure without argument or
prejudice. Below'the ballot title shall appear the, following
question: "Shall the above described (ordinance) . (amendment) be
adopted?'" Immediately ,below such question shall appear, in the'
following order, the word' Iyes" ~nd also the word, I 'no,i with a
sufffcien~ blank space thereafter for the placing of'the symbbl'
"X", to indicate 'the voter's choice or if voting machines are
used, the ,question shall be placed so as to'indicate to the
elector which lever or punch hole is used in order ,to cast a vote
for ,or against. '
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(Ord. No. '3825, 5 15, 12-20-84/2-12-85; Ord. No. 4768, ~ 1, 1-19-'"
89/3 -14 - 89) "
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Section'8.04. Nominations.,
"
The 'names of candidates for commission s,hall be placed upon
the election ballot by ,filing of a written notice, 9f candidacy
with the.city clerk at such time and in such manner ~s,maybe
'prescribed by 'ordinan6~. The,ordin~nce 'shall ~equire ~he 'payment
of a, qualifying fee in, the amount of $50.00. The candidate shall
submit petition cards from not less 'than 250 qualified yoters.'
, The qualifying' fee and petition'carqs'are to be received,by,
the city clerk not more than 60 days nor less than 46 days prior
to the date of the election. The notice must designate the number
of the seat for which the candidate is seeking'election. All
applications shall ,be acco'mpanied by an affidavit,'that the "
candidate is a qualified, voter, of the, city and has been a
re~ident df said city continuously fo'r at least one year
immediately prior to, the filing of the notice of candidacy. Where
only one, candidate q~alifies for nomination to a seat on the
commission, then no general election shall be held with respect
to the seat and the candidate shall be declared elected to the
seat. "
'(Ord. No.' 3825, ~ 16, 12-20-84/2-12-85; Ord. ,No. 4768, ~ '1', 1-19-
89/3-:-14-89;' Ord. No. '5153, ~ 1, 12-19-91/3-10-92)
Section 8.05. Elections.
, '
(a) Commission positions. All members of the city commission
. I' 4
except'as otherwise provided by the charter, shall be elected at
'large by: the qualif~ed voters:of the city.: '
. ~ " ,
(b) Regular elections . Regular city elections shall" be h'eld
on the. second Tuesday in March, 'of each year in which a commission
term expil7es.
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,(c) Special elections. Special municipal elections may,be
called, by the com'mission at al)Y time for such' purposes as' are
authorized by 'this charter or by law. Notice'of all special
elections shall be published in a city daily newspaper in
accordance with state statutes. .
, "
(d)' Canva'ssing board.. 1'he commission shall meet' as a
can~assing board within 24 hours after the closing of the poll~
in any municipal election and shall canvass the election returns,-
except when such elecbion i~ held 'in conjunction with an election
conducted ,by Pinellas ,County, in which case the ,certification of,
the returns by the county canvassing board may be accepted as the
'certification of the municipal electicin returns.
(Ord. No~ 3825, ~ 17, 12-20-84/2-12-85; Ord. No. 47?8, ~ 1, 1~19-
89/3-14-89) , .
J I '.
Section 8.06. Candidate vacan~
, ,
, .
If the death. withdrawal or removal from the ballot of
a,qualified candidate occurs after the end of the 'qualifvinq
period and'leaves fewer than two candidates for an office, then
,the qualifYing ?eriod shall be extended to the latest date,for
which the election quidelines can be met. If the election
quidelines cannot be met. then the remaininq candidate shall be
declared the' winner. '
','
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> ARTICLE IX. FISCAL MANAGEMENT PROCEDURE*
----------
,
,*Code r.eferen~e- - Fiscal, management, ch. 2, 'art. VI.
Section 9.01.
,The fiscal ~anagement procedu~e shall includ~'provisions I
relating to the operating budget, capital budget and capital,
program, providing for hearings' on the budget, capital ,budget and
capital program and the amendment of the budget following ,
~doption; , , .
. ,
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Section 9.02'.
'Bonds. -notes and other forms of indebtedness may be issued
only after the same have been approved bv vote of the electors of
the city at referendum ~onducted 'in accordance 'with the laws'of'
the State of' Florida, in the followinq instances:
~~ Secured bv ad valorem taxation~
,
, "
lQl Secured. bv a mortaqe on city ownedpropertv;
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Se'cured 'by revenue bonds for pro; ects in excess of 55
'million except any,revenue bonds for projects mandated
by federal or state law. a judicial decision. or.
refundinq, may be issued only after the same have been
approved bv vote of the electors ,of the cit~ at
referendum conducted in accordance with the laws of the
'State of Florida.
,i,
Section 9.03.
The City shall not, enter into any contract for. or
" otherwis~ undertake the acquisition and/or constru~tio~ 0,
of, any capital proi~ct that cost~ more than $10
million, the payment'of which is proposed to be made
from'any revenues derived by the city from sources
other than ad valorem taxation, without orior approval
~y the Qualified electors 'of the city at,a referendum
held in accordance with la~.
, '
,
BLiCh ordin~ncc oh;)ll in p,ddition cont~iri ;) provioion rcquir~'
that revenue bondo for project;) in CXCes3 of Ofte-million dolli:u";3
ob011 be put to public referendum Hitl) the exception of revcnl%e:
bondo for' public he.:ll th, o~fety o~ industri.:ll dc....cl6:!?fficnt .:lnd'
rc?enuc bondo for' rcfUft€ling. '
"
,(Ord. ~o. 4~68, ~ ;1.,1-19-89/3-14-89)
ARTICLE X. TRANSITION SCHEDULE
"
,Section 10.01. Continuation of former charter provisions.
"
All provisions of Chapter 9710, Special Acts of 1923, ,
Florida Legislature, as amended by special law or otherwise:
,which are hot embraced herein 'and which are not, inconsistent with
,this charter shall become ordinanc~s of, the, city subject t6'
modification or repeal in the same manner as other ordinances of
the city. ' . "
"
, f
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Section 10~02. Ordinahces preserved.
. ,
All ordinances in effect upon the adoption of 'this charter
to the extent not, inconsistent with it, shall remain ,in force
until 'repealed, or changed as provided herein.
, , .
, ,
Sec,tion 10.03. Rights of officers and employees.
. ,
Nothing in this charter except as otherwise specifically,
provided shall affect or impair the,rights or privileges of
persons who are city officers ,or employees at the time of
adopt~on: City commissioners shall continue to hold their offices
"
'.
26
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and,discharge the duties thereof until their successors are
e,lected.;, I,
Section 10.'04. Pending matters.
Ali rights/ci~ims ac~ibrisl orders, contrapts ~nd leg~l ,or
.administratiye proce~dings irivolving the city shall continue
except as modified pursuant to the provisions of the cha~ter.'
S~ction 10.05. Schedule.,
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. ,(a) ,Effective, date. Article VIII, of thfs charter ,relating to
~n6mination and election of' city 'officials shall ,tak~ effect
immediat'ely upon passage of this charter at' referendum. " .
Term limits as specified in Sectlon'2.o3 shall not be ,retroactive
and shall become effective for each respective seat on the date
'of the next election for. that seat.
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(b) Time ,of taking full~ effect~ This charter shall 'be in
'full effect' for all'purposes on' and after ,approval by 'a majority
,of the 'electors. voting ina valid special, election to be called
,fo~'such purpose I and 'up6n'be!ng filed with th~ secret~ry of' '
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'(6) . Ini cial salary of commissi~n- m~mpers. Members of' the
co'inmissio'n shall receive an' annual sala'ry equal to that in ef,fect
unaer' the 'prior charter 'until such time, as changed. in accordance
wi~h this charter. '
. . . ,)
, .. (tl) 'T:ransi tion ordinances. The commission shall adopt;.,
or'dinance's and resoiutions required to effect the transition. ,
'O~dinances adopted within 60 d~ys of the first commission meeting
und~~,this charter for the'~urpose of fa~ilitating the tran~ition
may pe pa?sed as emergency ordinances, following procedures set up
by law except that transition ordinances shall, be effective for
up~~o ~O days after enact~~nt.
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CITY GlLrll\
CITY OF CLEAl{W A'l'ER ,
P.O. BOX 4748
CLEARWATER, FLORIDA 34618-4748
City Commission
TO~
, PROM:
DATE;
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MEMORANDUM
,Mayor, Commissioners, City Manager, City Attorney
November 28, 1994,
Fred A, Thomas, Commissioner
, SUBJECT: Commlnsion MeelinS 'luos
~--*__R~WR~-~-__._______________________________~________~_.W_______v.~~________~_~__._~~~______________~~_____~_
I'm giving you some thoughts on subjects I wish discussed during Ule "open time" on the City
Qharter. They are not necessarily in the ordet of priority 'but, they are all issues that I wIsh to
review during, this period. In the event there is anything you plan to bring up, I would
appreciate hearing from you in advance in the same manner that I am informing you.
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(1)
We have all heard about the Elliott case many times. W1Ult I would like to
determine is whether or not there should be a statement in the charter where we
define th~ legal responsibility of an elected city official or n oily staff member and
determine the respon:libiLity of those individuals to uphold the laws of Florlda and
in the event they do not, determine what we can do about it. In the case
concerning Blliou, illlppear~ Lhat city officials did not act in a proper amount of
time and therefore the statue of limitations allowed the ~leged perpetrators of
violations oC the Inw to get nwny with it. Should we not have a means by charter
whereby the, city official or city staff met"lber that allowed the statue of
limitations to expire in the face of information that was brought forward
automatiailly lose his or her job? .
1
(2)
I have aslred the City Attorney to submit a charter amendment tbat would prohibit
the ~e of the City Hall property on Ule bluff, the library on the bluff, as well
8S the Harborview Center on the bluff wiUlOut rlIst going through a referendum
, approving the sale. ,Additionally the same kind of referendum language should
be incorporated in referencing, those properties rented to spy government or .
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" 'Ncivember 28, 1994 ' ' .' I
.'",Commission Meeting TueSday oil,City'Charter
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Attorney. conceiriirig -Article 6'.05.
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I'd like ,id,ditional discusSion on Article 9.
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November '28, 1994 .
Commission Meeting Tuesday on City Charter ,
, Page 2 '
. ,
Article 3.02 and Article 4.03 concern the necessity of four votes to hire and three
voteS to dismiss people in the position of City Manager and City Attorney. I
believe, this Article needs to be altered so that we have both the hiiing and the
di~mi.1sa1 of these po3itions requiring three. vO,tcs. They should both be the snme.
, (8). Articlo 2.0 slates that the Mayor or thc'City Manager ~d two 'CommillSioners:
have. the ability to call a Commission meeting. Since it violates the Sunshine
Law for two Commissioners to talk to each other concerning city business, I
believe that any Commissioner and Mayor or City Manager should have the
abillty to call a Commission meeting.
(9) I would like to see the civil service law removed f)'om Article 3.03. Let the City
, Manager manage the city under the laws of the ,city~
(10)' sectiOn 3, I would like to add a mandated strategic planning session to the c1uuter
,forcing all City' Commissioners to' have sLrategic' planning fOF the future of the
city annually. '
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private sector entity. Thc,Harborview Center would be removed from lho rental
portion of the charter since thntis a ufor rent" building andit J8 up to the City
Manager and the Commission who rents the property." > .
(3)
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Attached is the original language tltal was drafted for the General Accounting
Office and the reasortl'l b'cMnd having ono. ' It WD.S not in tho pnokng'e from tho"
. City Clerk.
If an elected offioial resigns, I believe 'we should be specIfic in the Charter ,that
deals with the Commission makinrr the appointment no later than 60 days and if
it dO,esn't make the appointment it calls for an immediate election. ' '
, I would' like a clarification of Article 2.06 from' the City Attorney and the City
, CommLssion. '
I would. like to see an amendment on Article 2.07 referencing page 9. "
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. NOV 29 '94, 02:S4At1 ~'
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I MOVE TO CREATE AN AMENDMENT TO THE CITY CHARTER,,BY
REFERENDUM, TO ,BE HELD THE FIRST TUESDAY OF NOVEMBER.
THAT STATES THE 'FOLLOWING:
, ,
THE CITY COMMISSION IS CREATING A NEW DEPARTMENT THAT
REPORTS DIRECTLY TO THE CITY COMMISSION. THAT
DEPARTMENT WILL BE KNOWN AS "THE CLEARWATER GENERAL
ACCOUNTING OFFICE". THAT DEPARTMENT SHALL :HAVE A
DIRECTOR. THAT DIRECTOR SHALL REPORT DlRECTLY TO THE '
,CITY COM11ISSION.
THE PURPOSE OF THE GENERAL ACCOUNTING OFFICE IS TO AUDIT
ALL FUNCTIONS OF CITY GOVERNMENT WITH RELATIONSHIP TO
COST, PERFORMANCE, PRODUCTIVITY, WASTE, INAPPROPRIATE
'COST OF MATERIALS, INAPPROPRIATE COSTS OF LABOR, AND
INAPPROPRIATE USE OF ALL CITY FACILITIES AND LAND,
ADDITIONALLY, THIS DEP,ARTMENT 'WILL DETERMINE IF THERE IS
ANY ABUSE OF CITY,OWNED EQUIPMENT, OR INEFFICIENCIES OF
REPAIR OF SAID EQUIPMENT. IF ANY.. END OF MOTION. "
I MOVE THAT THE CITY ATTORNEY WRITE AN ORDINANCE FOR
THEABOLISKMENT OF THE DOWNTOWN DEVELOP:MENT BOARD. '
I 'BELIEVE THERE IS CONFLICT HAVING A DOWNTOWN
DEVELOPMENT BOARD AND A eRA I1CLEARWATER
REDEVELOPMENT AGENCY". THE CITY SHOULD I-IA VB ONLY ONE
AGENCY INVOLVED IN THE REDEVELOPMENT OF DOWNTOWN AND
OTHER PROPERTIES. END OF'MOTION
I MOVE THAT THE CITY MANAGER, TI-ffi CITY ATTORNEY, AND THE
CITY CLERK, RESPOND TO MY LETTER OF PUBLIC INQUffiY WITHIN
SEVEN (7) DAYS. END OF MOTION .
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MEMORANDUM
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City ,Manager p~
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I, FROM:
Kathy S. Rice, Deputy
,COPIES: "
Betty Deptula, City Manager
',Willial!' C. Baker, Assistant City Manager'
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SUBJECT:
,Request For Proposal - Summer Employment Program
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DATE:
November. 23, 1994"
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'Attached is a revis~(r'draft of the Request' for ProPosal Jo~ 'the City of Clearwater ,Summer
En:tployme'nt Program and a draft Agreement. The change,S suggested by theCommis'sion 'are,
',', refleCted in this draft. (No changes'were made to the boi1er~plate language'in *e RFP, artd this
part of the RFP i~ riot attached.)' " , " ',' .,
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Request Fo~ Proposal
City of Clearwater
SUMMER EMPLOYMENT PROGRAM
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The City of Clearwater is seeking proposals for the administration of the City of Clearwater
, Summer Youth Employment Program,; the mission of which is provide summer Jobs in prlvat~
industry for tarQeted youth Qroups. ,
Sealed proposals will be receIved by the Purchasing Division located at 711 Maple
Street,' Clearwater, Florida 34615 (mailing address: P. O. Box 4748,
Clearwater, FL 34618), until 4:00 P.M.. 1994.
Late proposals will be rejected. Proposals must be returned in a sealed envelope marked IICity
of Clearwater Summer Employment Program Proposal".
I
SCOPE OF PROJECT
The administrator will recruit, screen and place applicants for 'the 1995 Summer Youth
Employment Program. The City of Clearwater anticipates spending approximately $150,000
for this program. . The City will have no responsibility for program expenses, beyond this limit.
The Clearwater Summer Youth Employment Program will last no less than six weeks, beginning
, no later than June 19, 1995. The participants will be employed for a minimum of six (6)
weeks, at 30 hours per week.
The administrator, at a minimum, will:
~Employ and provide full payroll services for all individuals employed under the
Clearwater Summer Youth Employment Program and will include payment for all hours
worked. This must also include payment and reporting o:f 'all required taxes, worker's
compensation, and any other required deductions and insurance.
-Screen applicants against criteria established by the City and, verify eligibility prior
to placement. '
-Work with community groups identified by the City to recruit and place potential
participants.
~Ensure that the Clearwater Summer Youth Employment Program participants complete
orientation programs prior to placement.
~Handle all job placements under this program. All job 'placements will include an
interview between the participant and prospective emplover prior to final olacement.
~Pi1ot an employer contribution program for at least 20% of all placements. (A
minimum of $1.00/hour will be contributed by at least 20% of the number of total
summer employers.)
~Submit a complete listing of all Individuals placed and total number of hours worked
" for the 1995 Slimmer Youth Employment Program.
-Develop jobs in the private sector ~wUfHflc~poooibiHty of-plnacmontG in spacial ~ja.
~eeter pOl3itionG/progf8ffi8. DE!velop jobs in the private sector that are suitable for
youth and the diversity of their experience; education andlor lack of same.
~Provide supervision for all participants, including counseling and disciplinary action
when necessary. '
~Submit an end-of~program report to the City no later than sixty (60) days after the
last scheduled day work for youth participants.
-Pay youth for atte'ndina the required orientation sessions.
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The administrator will accept applications for the' Clearwater Summer Youth Employment
Program at locations and schedutes designated by the 'administrator and agreed upon by the City.
The administrator will consult with the City on recruitment,. orientation and monitoring work
sites and work site supervisors.
This contract will be effective from date of award through completion of the 1995 Clearwater
Summer Youth Employment Program, with ~one (1) one~vear renewal option by mutual
agreement of the 'program administrator and City.
EVALUATION OF PROPOSALS
Proposals will be evaluated on the following criteria:
-Firm's experience and qualifications' with youth, private sector, community groups and
job placement.
-Qualifications of the project manager and key personnel.
-Structure of program scope, including types of jobs for participants' and plans for pilot
employer participation program. .
-Training and screening of supervisory personnel.
~Orientation and training programs .for participants.
~Cost or fee for the administration of the proQram. These costs are not to exceed 18%
for direct support and supervision of participants; 12%' for indirect support and,
payroll administration; and .05% for expenses associated with recognition anq
extra activities.' ,
~Detailed proposed budget including the anticipated number of participants and estimated
cost per participant. '
-Demonstrated ability to administer jobs programs.
-Evaluative efforts. "
-Acceptable contract language.
SUBMISSION OF PROPOSALS ,
Interested parties must submit seven (7) copies of your proposal, which includes the following:
, ,a) An introduction outlining the submitter's qualifications, experience and
understanding of City's needs;
b) . Qualifications and experience of personnel, including the administrator or
project manager and other key personnel;
c)' Structure of program, including procedures' for training and screening
supervisory personnel, orientation and training for participants, and types of
jobs for participants;
d) Fee or cost of administration including a detailed proposed budget;
e) Five (5) references which reflecl a demonstrated ability to work with the
gommunity, with one (1) reference each from a youth/participant, a community
,based organization/governmental body, and three (3) private sector employers.
f ) Other information that may be of benefit to the City In making a decision on tne
adm in istra tor.
g) Evaluation proposal (Stated goals in measurable terms that demonstrate a
successful program.)
All questions must be submitted in writing and directed to:
George McKibben, Purchasing Manager
813/464-6860
711 Maple Street
Clearwater, FL 34615
P. O. Box 4748
Clearwater, FL 34618-4748
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AGREEMENT
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THIS AGREEMENT, made and entered into on tilCaay of _ , 19~t
by' and between [CONTRA~TOR'S NAME],(hcrcin referred to as the "Contractor") and the
City of Clearwater, Florida (herein referred to as the ItCity).
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1. The Contractor shall furnish all material and perform all of the work for administration of
the 1995 Summer Jobs' Program of the City in full and complete accordance with' the
,following goals:
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, a., To provide 100 summer jobs for targeted youth over a six, week period in local private
industry at a cost of $150,000.
;,
b. To achieve a 75 % satisfaction rating (Satisfactory or higher) 'from employers'
participating in and parents/guardians of youth participating in the Summer Jobs
. Program.
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c. To obtain program evaluations from at least 75 % of all summer youth participants and
also from at least 75 % of the parents/guardians of youth participating in the program.
d. The City and the Contractor-will-implement the following:
. t
,(1) Fifty percent (50%).of the population to be served will consist of high school
dropouts who are 16 years of age and youth who are 17 'to 23 years of age~ .
(2) I~clude ~'measure of youth satis'raclion with the program as part of the data
collection.
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(3) Collect ,and analyze information about youth who applied but did not enroll in the
, Program and for Program dropouts.
(4) Set minimum service parameters, such as number of youth to be served~ number
of employers to participate, number of hours, of pre-employment training for
youth/employers. ' '
(5) Determine the amount and content of pre-employment training, who should
provide the' training, who should participate, and some form of evaluating the
effectiveness of the training.
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(6) The administrator of the contract will present the City with a final report on the
program no later than October Ist following completion of the program.
(7) Develop a pilot program wherein a minimum of 20% of the total number of
, employers will pay at least $l.oo/hour towards the youths' hourly wages.
2. All provisions of this contract shall be strictly complied with and conformed to, and no
amendment to this Contract shall be made except upon the written consent of the parties,
, whIch consents shall not be unreasonably withheld.
t
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No amendment shall. be construed to release either party from any obligation of this contract
except as specifically provided for in such amendment.
3.' Within thirty (30) days after execution of this Contract by all parties, the City will pay'
$30,000 for start-up and other costs associated with the implementation of the ro ram
ircluding staffing and administrative expenses. An addltional 70,000 will be paid in June,
and a final {layment of $50,000 will be paid in July. The City's maximum liability under
this contract shall not exceed $150,000, and at the end of this contract all unencumbered
funds will be returned to ~he Cit)!: '
4. In' the event that any provision or portion of this contract shall be found to be invalid or
unenforceable, then such provisions or portion thereOf shall be performed ,in accordance'
with the applicable laws. The invalidity or unenforceability of any provision or portion of
this contract shall not affect the validity or enforceability of any other provision or portion
of this contract. '
5. This contract will he effective from date of awarp through completion of the 1995 Summer
Jobs Program and upon agreement of the City and the Contractor, may be extended annually
, for one additional year. By giving at least thirty (30) days written notice to the other party
prior to January 1 or the contract year, both parties must decide not to extend this
4agreement for an additional y'ear:
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City Clerk'
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HUMAN RELATIONS DEPARTMENT
~ 11 Druid Rood, Suite <lOB
Cleol'NOler, Floridci J<l616
phone: 101 JI 545.451 1
FAX: 10IJI.ol4J.5<l96
November 1, 1994
..',
OFFICERS:
,Leslie D. bogIn, III
Chal, ,
LO.R: Gro<.p, Inc.
David Welch '
Vie. Chal, ,
Welch Auounling S.lVic..
Barbara Donaho'
Sec,emry
51, MlhOny', Holpilal
Ronald M. Ricardo
Trealur"
L..Wia, Birch a~ Rica,da
, ,
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Eleanor Breland
Director
Human Relations Department
PO BoX 4748
ClearwaterFI 34618
Dear, Mrs. ~i3relimd:
Attached is the 1994 'city
budget 'plus 'a check,
$10,'1.51.41. ,
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of Clearwater Summer Jobs
for re~mbursement of
, COUNCil MEMBERS:
Dr. W. Robert Sullim
51. Pet.,aburg Juillo~ College
L Dou(llas Bailey
Horn. ShoppIng dub
MlchClol 'C. Becker
DepQrlmenl 01 Health and
ReIlabililoll.... 5.mC81
Doloru K. Benlamin
R'lOUrce unl., 10, Women
, Marcie Biddlemon
SI. p.I.llburg F,.. di~ic "
Undo R. Buckley ,
Djo,hlon 01 Vocallanolll.hab.
I William M. Ca,loro
St. Pel"lbutg.dllCrwot., ,
Eeonomlc O...e1opm!nl Coungl '
J. Eugene Danny
" , WRXB Radio
Erne,' Rllyau
Shadea 01 Mahogan)' Enterpriae
" Sl1Iphen C. Gr""
. Borne" !on~
, John Hohman
IB~ Locol Union .:]OB
Barbera KOyVlt.' :
~Ila In,urOll(. Ag.ncy
, Wiillam L. Kruse
Hon~.Inc,
Dan Macnool~ '
Pin.llal C1an~ TOIOch.n AuOC;,
Robert D. Pehlgrllw
B.d<wilh EllIC1rl~ Ca.. 1nc,
H. Jomlu Rou, Ed.D.
Pin.llaa County School Boord
. Danyl Rutz: '
Job S.rrice 01 Florida
Region N. om
Erne,' Willtams "
State Fa,," Inlltrancll . ,
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CITY OF CLEARWATER SUMMER YOUTH BUOGET
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BUDGET
1\CTUAL
V1\RIANC' '
Tota~ Monies from City of Clearwater
particioant Salaries
150,000.00
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50 Participants x 30 hrs/wk for
6 weeks at'$4.25/hr
50 Participants x 30 hr~/wk for
6 weeks at $5.25/hr
Total Salaries
76,938.00
, 5,.586.49
3 , 077 . 52 '
8 , 562 . 0.'
82 6 . 0 ,'.
342.4',
38,250.00
,47,250.00
85,500.00
'6,412'.50
3.420.00
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FICA @ 7:5%
Workmen's Comp @ 4%
Grand Total
, ~,.7 3 0 ~ 4" "
95,332.50
, I
a5,602~01.
Payroll Services costs
',i-MIS Support Staff, (20 'hrs/wk)'
: starting ,3/28-7/1 (approx) @
$8.16/hr' , '
l-Fiscal support ,Staff (2q hrs/wk)
'starting 6/20-8/12 8 weeks
, @, $9. 78lhr
1-Full Time ,Receptionist (40 hrs/wk)
,starting 4/4/-8/19 @ $8. 02/hr
2-Counselors (10 wks) starting
6/6-8/12 ($lO.OO/hr-100%)
1-Counselor/Supervisor (11 wks)
. ($11.0'0 /hr-l0o'%) starting ..
, 5/31-8/12"
1-Job Developer/Counselor @
$10.00/hr - 3/28-8/12 '
other 'Fiscal & MIS Support'staff
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2;'284.80, 2,284.80
, ,
1,564.BO 1,564.80
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6,416.00 5,,511.21
B,OOO.OO 7,720.00
4,840.00 5,478.00
,8,000.00 7,780.00
2,148.97
,31.,105.60 32,487.78
Tot~l service Costs
(1.,382.1. "
In-house Staff
"
Peg' Connell - 3%
Phyllis, Burch - 5%
Donald Rutledge -,25%
Marge' Ward,- 3%
Intake Personnel (3) - 10%"
Job Develop~r - Lois Lindsey
William Thomas 3%
Barb 'Kleinhenz
,Doug Watkins
80 hrs
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532.21 0.00'
882.76 543.72 ' .'
3,413.80 '2,888.60 "
129.26 26.94
750.00 26,1. 49
741.90 " ,
848.00 "
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160.00 0.00 ,,'
0.00 680.13 !:
0.00 191.07
6,71.6.03 5,333.85 :1.,382.1,','"
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BUOGET
Travel
$.26/mile x 5,000
" ODer~tinq' 'Cost.s
'Soreen~nq & Refe~ra~'
~screening & Eligibility
Te~ting, ,Interest Inventor~es, Etc.,
"1,300.00
7,50 . 00 '
'800.00
Sub-Total
1,550.00
print.ina '& operatina Costs (Payroll)
Operating supplies & prrnting cost~
(W-~ for~s;, time sheets, payroll,
, ,checks" etc)
, Office' Supplies
. Computer & Software"
Telephone
Office Space
3 , 000,. 00
1,500.00
l,OOO.OO
545.'00
400.00
Sub,-Total
Grand To~al-op~rating, costs
6,445.00
, ,7,995.0,0
Ed~cat.i~rial.& Cult.ural Tri~
.' :
'Transportation - 3 buses"
Food costs
.overtime for 'staff
Admission~
3,600.00
2,000.00
~,900.00
0.00
Tot.al,
6 ,,6 0 0 . 00
,End 'of Bummer Recoqnit.ion Luncheon
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Rent/Food/Certificates for, Employers
,and Students .'
, ,
l.,000.00
. ,
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Grand,Tot.al for Summer Program'
150,049.d1~,
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ACTUAL'
V1\RIANCE
2,021.89
(721.99)
1.,500.00
.50.00
" ,
1.,422.29
1,447.1~,
379.54
2,251.07
5,500.06
944.94:
7,000.06
994.94
780.00
625.00
1.,637.93
3,588.00
'f
6 , 63 o. 9 3
(30~93)
821.20
. ;1.'78.80
, , -.
139,891.12
10,151.41
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Vendor
10
Naml:!
CITY
CITY
OF
OF
ClEARW'
CLEARWATER
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INTERDEPARTMENTAL
CORRESPONDENCE
SHEET
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TO:
Kathy Rice, Deputy City Manager
,
FROM~'
Eleanor Br~land, Human Relations O~partrricnt Director.f~
, '
COPIES:
DA TE:
November 151 1994
SUBJECT:
Summer Employment Refund From, Workforce
"
,I
Enclosed is the financial statement and a refund check for $10,151.41 that has been returned
from Workforce that was not exp~nded on the '1994 Summer Youth Employment Program. '
. , ' ',., ,', ,,' , ' ' .,
If there an~ any questions; please' contact me.
W~RKFORCE PI,NELLAS P~IVATE INDUSTRY COUNCIL
5
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Oes~r.iption
Amount
----------~----------~--------
SUMMER YOUTH PROGRAM
. .
1.0,151.41
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RF..80LUTION NO. 94-11 0
A RESOLUTION OF THE, CITY' OF CLEARW A TER,
FLORIDA, EXPRESSING ITS OPPOSITION TO THE CITY OF
ST. PETERSBURG'S PROPOSED LOCAL BILL TO ADD AN
ADDITIONAL MEMBER OF ITS CITY COMMISSION TO
THE BOARD OF THE PINELLAS SUNCOAST TRANSIT
AUTHORITY; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of St. Petersburg has proposed a local bill adding 'a member of the
City Commission from St. Petersburg to the Board of the Pinellas Suncoast Transit Authority;
~d,' ,
WHEREAS, the City of St. Petersburg c,urrently has two (2) members on the Board of
the Pinellas Sunc~mst Transit Authority; no\y I therefore, '
BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The City" Commission believes that the current membership of the Pinellas
Stincoast Transit, Authority Board contains appropriate geographic membership. '
, Section 2. The City Commission opposes the'local bill presented to the Pinellas County
Legislative Delegation on November15, 1994, by the City of.81. Petersburg.
Section 3. The City Clerk is directed to notify the Pinellas County Legislative Delegation
and the City of St. Petersburg that the City of Clearwater is opposed to the proposed local bill
creating an additional Pinellas Suncoast Transit Authority Board member from the City of
St. Petersburg.
Section 4. This resolution shall take effect immediately upon its adoption.
, I
PASSED AND ADOPTED this
day of
, 1994. '
Attest: '
, Cynthia, E. Goudeau
City Clerk
Rita Garvey
Mayor-Commissfoner
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'RESOLUTION NO. 94.110
'KE ~ ~'~ /,)
II/a.. r/9'1
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A RESOLUTION OF THE CITY OF CLEARW A TER,
FLORIDA, SUPPORTING THE CURRENT LEGISLATION
. WHICH DEFINES THE MEMBERSHIP OF THE BOARD OF
THE PINELLAS SUNCOAST TRANSIT AUTHORITY; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of 8t. Petersburg has proposed a local bill addi~g a member of the
City Commission from 81. Petersburg to the Board of the Pinellas Suncoast Transit Authority;
and,
WHEREAS,. the City of 81. Petersburg currently has two (2) appoi'nted representatives
on the Board of the Pinellas Suncoast Transit Authority;' now; therefore,
, BE IT RE$OL VED BY THE, CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The City Commission believes that the current membership of the Pinella.s
Suncoast Transit Authority Board contains appropriate geographic me~bership.
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Section 2., The City Commission will not support the local bill presented to the Pinellas
County Legislative Delegation on November 15, 1994, by the City of 81. Petersburg.
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Section 3. The City Clerk is directed to notify the Pinellas County Legislative Delegation
',and the City of 81. Petersburg that the City of Clearwater will not support ~he proposed local
, bill creating an additional Pinellas SUllcoast Transit Authority Board member from the City, of
St. Petersburg.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED this
day of
" 1994.
Attest:
,1
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Cynthia E. Goudeau
Ci ty Clerk
Rita Garvey
MayorMCommissioner
1
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1\1E1\10 RANnuM
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".I.~.,~ :'\to t\: a, 9.qLJ, :.:
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FRO~:
~ayo~ and City com,mi~Sione~s '
Betty Deptula, City', Manager ,
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Date, HOY,
CITY Cti:h
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SUBJECT:
City Transmission Repairs
, .. November 3, 1994
'.
, ,DATE:
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Attached is ~ analysis of in-house transmission'repairs. 'It shows:
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It fs not co~t effective, to do the work in~house.
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We are purchasing longer and additional warranties on new transmissions;,
This practice ha's saved money in the last year. ' "
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,There' was: ollly one responsive bid.
I. reCommend' that we continue to purchase extended warranties' on' new transn:tissions. , ,I' also'
recOmmend that since we have identified four additional polential vendors that we rebid the entire
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package~' ,.,' .' " " . '
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,We have sent a copy of this memo and the attached reports to Mr. Gene Paul o(Mr. Transmission
, and to hi~ attorney, .Mr. John Battle., .
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Attachment
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C I T Y' 0 F C LEA R W A TE,R
lntero,rnce Correspondence Sheet
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TO:
Dick Hull, Assistant City Attorney
, William 0.' ~~ Ocneral Servic~s Director
FROM:
COPIES:
SUBJECT:
Request from Mr.Battle re: Mr. TranSmission (received 10/4/94)
DA TE:
October 28, 1994
, ' ,
This memorandum is in response to the aboveMrefcrenccd request on behalf of Mr. Battle's
client, Mr. Transmission.
i,
Paragraph I--surnmary' records fOf the past 13 months are enclosed. If Mr. Battle wants
, additional detailed 'reports, he can come to the Fleet Maintenance facility,'and research the
, m~hanics' individual original work orders.
'Paragraph 2--you received a copy of the memorandum addressed to the City Manager, d~ted
.october 26, 1994, 'regard~ng transmission serVice performed ,in-house. As I have expressed ,
before, it is not'logical to provide estimates on the number of vehicles that are going to be
serviced or the types of repairs 'that will be neeessaIy., I am sending you my file marked
"TransmissionService" that has all' of my iriformation on transmission service for the past year.
Please do not let any of these documents leave your possession and return the file, to me when
Mr. Batt1~ has completed his inspection.
In order to prepare the agenda item, '1 took the expenditures to-date and estimated these costs' .
through the remainder of the year. Also included in the file is a year~to-date printout with all
transmj~sion repairs and (:9stS. All.warranty information which is collected at the end of the
, year in non-computerized form is also included in the file~
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Paragraph 3--the information is enclo'sed in the above-referenced t:i1e.
Paragraph5--the information is enclosed in the above-referenced file.
Paragraph 6--as s'tated previously, supervi's~r Joe Arden indjcat~ that he has made' ~umerous
, complaints telephonically to 11r. Transmission. After you and I had ,our meeting :in 'June and
during subsequent meetings) it was agreed that we would not make any additional formal
complaints to Mr. Transmission.
'IfJurther information is desired, plca'se fecI free to contact me.
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C I T Y 0 F C L E' A R \" ATE n.
Interofrice Correspondence Sheet,
)
'TO:
, Eliiabeth M. Deptula, City Manage~
, ~ot>'
William O. Baird, General Services Director
, FRO~1:
CaplES:
Dick Hull, Assistant City Attorney
SUBJECT: '
DA TE:
,
In-house Transmission Repairs, ,
I October 26, 1994
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I 'am not going to attempt to randomly project various types ,of transmission repairs,
replacements, 'exchanges and services and then select the' lowest price amon'g Mr. Transmission,
Suncoast Industriest and Fleet Maintenance to estimate which is cheaper. This would not be a
10gic.1.l process because I have no way of knowing which transmission will need maintenance in
the upcoming year or how many times the traJlsmissions may need to be repaired. Historical
data is not a good barometer because different types of transmissions need different types of
repairs at varying' frequencies.
"
Joe Afrien prepared a list of the minimum requirements ($26t870) for tools arid equipment that
would be necessary for Fleet Maintenance to,begin in-house transmission repairs (see Attachment
1). I would like for you to aiso note that there will be additional costs incurred because we
would try to stock 'some exchange units, etc.;' the $~6,870 is not intended to ~e all an all
inclusive estimate.
. ,
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We ch'ecked with General Motors to obtain a rough estimate of-training that would be needed
for a Fleet Maintenance mechanic to become a proficient transmission technician. The basic
training for General Motors transIl;1issions would -require an estimated 23 day's (see Attachment
, 2). It should be noted, however, that this does not include the training for Chrysler and Ford, .
products. The training would need to be ongoing each year to account for the rapidly changing
technologies used in new, types of transmissiol;s. , ' ': '
Presently ~ the supervisor and lead person at Location '1 are ASE certified for transmission
repairs. Hiring trained technicians does not seem to be a' viable solution since our annual cost
for transmission repairs for the past year was $43,389; this 'figure also includes the heavy-duty
truck transmissions. I doubt that we could find a single technician that would be trained to
accommodate all of the various types of equipment that we operate. Salary and benefits for one
, trained technician would exceed the yearly transmission nudget for light trucks and cars which
was $11 t 111.42 for out-sourced cost during FY 1993/94. Fleet Maintenance personnel account
, 'for an additional estimated $10,000 for diagnosi,s and quick-line ~epairs. '
To try to get some barome'ter of the cost, Fleet Maintenance exchanged a transmission unit in-
house tq compare costs and downtinle to that of out-sourcing this work. The total pric~ for
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labor and the exchange unit was $77~.75 and involved 10.0 hours of downtime. The analysis.
show~ that in some cases Mr. Transmission's downtime was less than our in-house repair, and
in certain cases it exceeded our in:'hollse, repair. Atlachment 3 reflects the supervisors downtime
estimate for Mr. Transmission during the past year (downtime was calculated on an 8-hour clock
so there would be no questions raised about Police units which arc calculated on a 24-hour
downtime clock).
A primary concern of Fleet Maintenance is the amount of downtime for transmission ~ep~rs as
well as the cost. ,However, whether this service is out-sourced or done by Fleet Maintenance,
the amount of downtime may 'fluctuate from job to job. ,Mr. Transmission ,repaired a 1990
Caprice patrol c'ruiscr. In 1993/94, the cruiser had repairs, that totalled $815 and downtime
amounting to 216.5 hours calculated on a 24-hour downtime clock (see Attachment 4). '
. However, I do not feel it would be fair ,to Mr. Transmission to use this as an overall indication
. of its work. This type of problem only occurred on one vehicle, and we can also find' an,
example of a Ford warranty transmission which was overhauled once and repaired three times.'
(It should be noted that when the City' performed its in-house transmission test; 8 local
, transmission shops we~e contacted [see Attachment 5]. Of the 8 vendors, only 2 local shops had,
the replacement unit in stock--both were equal in price at $450" however, the converter was not
in stock at one shop and involved an additional cost of $86. Suncoast Industries [Aamco] was
the only transmission repair shop that had the total unit in stock at a price of $450 including the
,'converter. The other vendors (including Mr. Transmission) did not have the replacement unit
iif stock. If we had to deal, with one of the other shops', then the vehicle's downtime would have
, been extended.)' ,
, '
, During the fiscal year 1993/94, Fleet Maintenance made extensive use of recovering warranty
costs; this information was alluded to in my, response to the City Commission dated
September 14, 1994. Fleet had a total of 49 transmission overhauls and 15 repairs,during this
past year at no cost to the City due to warranties. These warranties were covered on a total of
54 vehicles. As ,manufacturers increasingly use new technology (computer controlled
components) these types of problems may occur ~d that is why Fleet chooses to utilize extended
warranties. When the warranty transmissions were overhauled, in most instances the need for
Cwlevel service was negated (see Attachment 6).
The original bid for transmission, service was opened July 11, 1994. My reco!TImendation is to
award the bid to the' most responsive bidder as recommended in the agenda item. Another
alternative that you might want to consider is to void this bid package since there has been so
much concem raised by the language, in th~ contract. Perhaps the City's legal staff and Fleet
Maintenance personnel could re-wordthe contract so this service could be re-bid.
"
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MR.,~RANSMISSION
, 19100 U.S. 19 North
-, Clearwater, FL 34624
(813) 535-5541
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RECEfVED
Sf:Pl 6 199~
City Manager
Ms. Betty Deptula
City Manager, City of Clearwater
112' South Osceola Avenue
Clea~ater, Florida 34616
August, 16, 1994
Dear Ms. Deptula:
I am writing to formally complain about your handling of the
agend'a ,for last night I s Commission meeting. To be more specific, I'
object to your having waited until the last minute to 'remove our item
for the agenda., You moved the' Ice House discussion from Item 38 tq the
beginning of ' the meeting. Moving our item at the sarne time wquld have
. 'been a simple courtesy and more in keeping wi,th the protocol ,pf your
" meeting. Of great disappointment to m'e is that you knew that my' wife
and I were in'the audience all night along with our attorney. ' Certainly
you ~ew Mr., Battle was in the audience because he arrived shortly after
,the proceeding had begun and had to cross' the room to find a seat. I
know you were aware of my presence because you and I made eye contact
,several times during the meeting and Ms. Rice walked right in, front of
'my'wifeand I during intermission. Because of your actions, we had to'
sit through ,the entire meeting in anticipation of discu~sing these
issues only to find that once again, we would not be heard. Further, 'my
attorney, ~asted three and one half hours of his time, time for which I
can not ask him to go ,uncompensated.
In addition to the inconvenience, and the needless eh"penditure of,
several hundred dollars in legal fees, you have deprived me of the
opportunity to be heard on this issue 'before the Commission and the
public. Along 'with this; I am disappointed that staff still refuses to
discuss the economic aspects of this issue beyond a nebulous assertion
. that my co.mpany has some how caused the ci ty expense.' If Mr. Baird is
correct in his assertion'that such costs can not be calculated; then I
suggest that,those costs are either inconsequehtial or non-existent.
'The fact is that 1'1.1'. Transmission ha~ saved the City of Clearwater a
great deal of money over the ,past year, and will continue to do so over
the life of the upcoming contract. I am pleased to hear that you intend
'to'appraise the Commission of the economic consequences of the City,
performing these services in house. HO\olever; I do not feel this is,a"
very good reason for postponing this discussion for another 30 days~ In
our meeting several ,months a'go, you told me that staff was already
consi.dering' bringing these services in house. If you have been ,
considering this for so 'long, I do not understand why y6urdon't' already
have the numbers you need. Further, I thought you were, looking into
those numbers so that you could decide whether to accept ~ of the
bids; Apparently; those numbers weren1t needed for comparison with both
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of the.bids received, out rather only with 'the bid 'submitted by'Mr,.
~ransmission. '
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I have attempted' to~initiate a 'di~log with the City to address our
'differences in opinion: 'Ho'wever., at eveiy level your staff, and now
you,' hav'e been ,un~illing 'to, dp so. At ~a:ch stage" my att.orney and I
have. attempted to be ,courteous and ~espectful'of you.and your,staff.
Although I intend,this t6,be a vigorous 'complaint, I want you know that
I. intend'no disrespect by this :letter either. Unfortunately, the fact
is ,that neither I 'nor Mr. Transmission"have been shown ap.y r~spect by
your staff. The records and the' numbers 'are on our side of this issue.
!-' do" not intend to be a party to, the petty bickering which 'your staff. s
. memor~dum implies, will resolve this issue. If 'you allow us to' be, ' ' ,
',heard, we will prove .to the commission and the puolic that'we deserve to
. 'be awarded the upcoming contract., Until that time,' I take no! pleasur'~
'..', in the :fact that .through you'r lack 'of courtesy~ bo~h the' commission and
,,'the ,p~lic are 'now'aware of what. I have been up against in"dealing ,with
',: 'I ',' the 't::i;.ty Staff. Alth,ough an apology is. or:der, please understand that I
~:J:' i~ ' :.,' ',will be more than sa'tisfied if I am simply given, a chance to be heard: "
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gene Pa~l, ,President
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. Mayor Ri ta . Garvey .. '
"Commissioner" Sue Berfield
,Co~issioner Arthur Deegan
Commissioner Richard Fitzgerald
Commissioner'Fred Thomas "
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MEMORANDUM
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TO:
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The City Commission,
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FROM:
~etty Deptula, City Manager
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SUBJECT:
Funding Request'
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DATE:
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November, 22, 1994
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I have received'a' request fro'm FamilyResources, Inc. The City Comniission' awarded them',
: a Genenu Fund Social Services grant of $5,000 to be used for general' constrJction, costs ,to '/
~';addthree:counseling offices to the existing,shelteran,d they have requested to change'the:use
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~ttached ,is a copy of the,ir letter 'and pertinent section of the agreement.
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I wilI:add this'issue to the November 29 agenda' for discussion and,' if approved; i will
amend the c~m~ract t~ chan'ge Ar'ticle II (4) on Use and Dispqsition of Funds Received.
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4 Noveinber 1994
RE~EnTJ~D '
, "N.~V' - 8' '1994
, , S;~y Maryager
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Ms. Elizabeth Deptula'
City Manager
, City of Clearwater
PO Box 4748 '
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Dear fvfs. Deptula: ":1:,(;,
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We are extremely plca~ed to have been awardcda grant fi'OI11 the City of Clean vater for our . . ,,;,,'jf
runa\vay/yollth crisis shelter, Aficr len years ~n'.thc building, \ve have a definite ncc,c! to repair and. , .~~~~
',lIjlgmge the f.;1cility nnd equipment. ' " ' ' "',~,'{~J
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I would apprc~ial~ your co'nsidcratioll in allowing Faq1i1y, !tcSO~lI'CCS' Y ouill & Fan~i1y COI1~cction' :,<:'~'
to lIselhe gr~nt monics from the City or Clearwater in a 11HlI111ehlOl.'originally specilied in the' ",\:;1
application. As you,may bc il\vat'c, we wore ullable to seCllre the funding fat' renovations that \ve "'~;,"
hadantidpatcd. The search lor Illllding, nomalter how wcll-intcllliol,ed, is dimcult.,':',~1'
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Ollr proposal would be to lIse the grant as follows: .
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Bedroom ftrl'l1iture
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Dryer
Recreation c;qllijmlCnt' ,
Lighting (bedroom 8:. li\ling room)
Security System'
Repair closet doors
Computer
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$1000
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1600
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Thank you.for YOllr consideration. ,We look forward to Y9ur reply"
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Sincerely,
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FROM : CLW HJMAN RELAT J DNS
NDV.10.1994 3:07PM P 2
PHONE NO. ,: 813 462 6437
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. AGREBMENT
This Family Resources. Inc. M Youth and Family COMection ;Funds Agreement is made and
entered intothis day of between the City of Clearwater, hereinafter
referred to as the CIty, and FamUy Resources, Inc. - YOUtll and Family Connection hereinafter
referred to as the Agency.
WHEREAS, it has been dCl.c.rmined to be highly desirable and socially reljponsiblc to provIde
counseling to those who would not otherwise have such CaIc; and
WHBRBAS, the City desires to help those in need of counooling by providing funding for
counseling care; and '
~s. the Agency provides and operate.<; the North County Runaway Shelter program in
, the City; ,
NOW, THEREFORE, the parties agree as follows:
AR,TICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 1st
day of October; 1994, and continuing through the 30th day of September~ '1995, (the
Termination Date), unless earlier terminated under the terms of tJris agreement.
ARTICLE II. RESPONSmJL1TJES OF THE AGENCY
1. Services to be Provided. Th~ Agency shall provide counseling in acconlance with the
proposal submitted by the Agency and approved by the City, which is incorporated
herein by reference.
2. Area to be Served. Services rendered through this agreement shnll be provided within
the corporate limits of the CitY' as it now exists and as its boundaries may be changed
during the term of this agreement.
3. Scheduled ~ of Agency Activities. The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiveness, and trends affectin the '
'4. Use and. Disposition of Funds ReCeived. Funds received by the Agency from the City
shall be used to pay for the addltion of three counseling offices to help reunite youth with
tlIcir,familics. Agency operates UlcNorUl County Runaway Shelter, providing 10 shelter
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CLW HUMAN RELATIONS
NOU.10.1994 3:e7PM P 3
PHO~IE NO. = 813 462 6437
beds for youths. Funds existing and not used for this purpose at the end of the term of
this agreement term shall be deemed excess to the intended purpose and shall bo returned
Lo the City.
a.. Creation of Records. Agency shall oreate, maintain and make accc3m,le to
auUlOrized City representatives such' financial and accounting recordst bookst
document.q, policies, practices, and procedures necessary to reflect fully the
financial actIvities of the Agency, Such records shall be available and accessible
at all times for inspection, review, 'or audit by authorized City personnel. '
b. U:e of Records., Agency shall produce such reports and analyses that ~y be
required by the City and other duly authorized agencies to document the proper
and prudent 5tcwardship and ~se of the monIes received through this agreem~t.
c. MaintP.flJtncc of Rccoxds. All records crcat.cd hereby are to be retalned and
maintained for a period not less than five (5) years trom the termination of this
agreementi ' '
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6. Non-discrimirmtion. ,Notwithstanding any other provision of this agreement, during the
term of lhis agreement, the Agency for melf, agents' and representatives, as part of the
consideration for this aereement. does covenant and aeree that:
a. No Exdusion from Use. No person shall be excluded from particIpation in,
denied the benefits of. or otherwisu be subjected to discrimination in the: opcnltlon
of this program on the grounds of racet colQf. religion, seXt handicap, age. or
national origin. .
, b. No Exclusion from Illre. In the management, operation, or proviSion of the
progmm ncti~tiC3 nuthorizcd and enabled by this agreement, no person shall be
excluded from participation in or denied tlJe benefits of or otherwise be subject
to disc~nation on the grounds of, or otherwise be subjected to discrimination
on the grounds of rdce. color, religion, sex, handicap,age, or national origin.
c. Inclusion in Subcontrdlits. The Agency agrees to inclUde the requirement to
adhere toTJtle VI and Title VII of the Civil Rights Act of 1964 in all approved
sub~ontrncts. '
d. Breach of Nondiscrimination Covenants. In the event of conolusive ovidence
of a brci1ch of any of the above non.wscriminatlon covenants, the City shall have
the right to terminate ihis aereement.
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NOV, 17. 1994 11:28AM ,P 1
PHOt<lE NO, : 813 462 6437
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FROM : CLW HUM~N PEL~TIONS
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CITY Or: CLEARWATEn
HUMAN nl:lA"tIONS b~PARTME'NT
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t:leonor' areland, blroclor
Sallv Rubv. Communltv nelatlons/EO M~"9g0r
Jurry, Mlteh~lI. 1:0 Cotl1pllancn supnrvlsor
Mlk.e aurke. Inve:stlgator
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ionl eabskl, Investigator .
Nicolas A1vur9.RUrz. Invostlgolor
Carol TrescH, Intake Technician
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Tf::LECOPIER "rRANSMITTAL POAM
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Hllman I=t~~ OEl.Plu_Cltv of CIRBrvyat.e~
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Telecoplet No.!. {51 ~J 462M6437
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If you do 'not tacelvu oU lJaaes. please telephono ~A,",~ at (813) 462~6BB4.
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FROM
CLW HJMAI,1 RELAT IONS
NOV.17.1994 11:29AM P 2
PHot,IE NOI : e13 462 6437 '
Contact ~croonl
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ClTY OF CLEARWATER
SOCIAL BBR~CBS G~
PROaECT APPLICA~ION PORM
Phone, (813) 462-6882
for AgQ:1.8tanC!e
Due 5:00 p.m.
May 2'" J 1994
':
~. APPL!CATION INFORMATION
Applicant;
(sponsor/Oevelcpar)
Organization Name:
Family Rg~Qur~~~, rn~.
City; State; Zip
.
Telephone Number,
Yo~th & Familv cQunect1Qo
~P.('). Rox 1-::\067
,~t- Peter~~u~91 Florid~ 337~3
. Addro!ll5;
, 813-341-22.00
JanQ L. ijarpF!l"
Title:
preeJpent.LCEO
Ta~ephone Number:
feriod for which funda
are ~e1n9 reques~eds
Bl~-34]-2200
10/1/94-9/30/95
,
eignahu,,~Q.~
, ,(/
Date ".5/;{./?I./' ._ .
~o, ;hc,c ,:,on,. <"amilY<<RCSOU':" Youth & Family Conrieolio..(.",equo,tirig fund.-"
(0 add three (J) counseUng offices to the existing Sllellen oene~~n5trucllon costs ~'
have been estimated at $26,400. excl~dinB permits and in1Pact fees., YFC is requesting
S5,ooo In CODO fund3 from the Clt)' of CICBrwater, Po.mil)' Resources wlU pllfsue other, .
.~ '~ .. t+ ....-- - _'_..~ __ __ _ ~ ~,.. t
so~rce$ of revenue fO;lh~ balance of the costs Including Plnollas County coIio and ihc;J
F.ederal EmeJlency Shelter Orant monics., ' . ,
Pamela J. Bowman
Board, of Directors
Chairperson
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
I tern fI
~ ~ e:: Heetlng Dote
Ii I ~qj9,-/
SUBJECT: Emergency Repair of sanitary Sewer Main at Old Coachman Road and sunset
Point Road.
RECOMMENDATION/MOTION: Ratify and confirm the Purchase Requisition to S & E
Contractors of Clearwater, Florida for the Emergency Repair of the city's
sanitary sewer main break at the intersection of Old Coachman Road and Sunset
Point Road in the omou'nt of $30t900.00. '
~ and that the appropriate officials be authorized t6 execute sami.
,BACKGROUND: On Monday, October 24, 1994 the city Engineering services office was
notified by Pinellas county I s Construction Inspector for their Sunset Point
Widenirig project that a depression had formed in the pavement on the north side
of Sunset Point Road in the southbound left turn lane of Old Coachman Road over
a City owned sanitary interceptor sewer. An investigation \'las made by the city I s
PUblic Works Department which determined that the interceptor sewer had collapsed
at that location. The public Works Department installed a bypass pumping system
to reestablish the flow through the system. The center lane of Old Coachman Road
was barricaded to keep traffic away from the pavement settlement and we believed
that the remainder of the roadway 'was in jeopardy of failure. The depth and
location'of the sewer break and the close proximity of a thirty inch Pinellas
county water main required immediate repair and precluded the work being done by
the city's Public works Department.
Due to the emergency nature of the situation, the fact that the area of the break
is in the active work zone of S & E Contractors Inc. for the widening 'of Sunset
Point Road for Pinellas County between Keene Road and U.S. Highway 19 North, that
S & E had all necessary equipment, labor and materials immediately on site and
that S & E was willing to perform the repair immediately, Engineering requested
a bid quotation from S & E for the'repair. S & E submitted a bid of $30,900.00
which was determined to be fair and reasonable by both Engineering and Public
Works. When pinellas County approved the scope of work within their,right-of-
way, Management gave verbal approval to commence with the repair on Nov. 2. Work
began on November 2, and was completed on November 4.
The available balance in the Sanitary Sewer Renewal and Replacemen~ project is
sufficient to fund this Purchase Requisition.
I Other N/A
:~~
"
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I Engineering
1
'I User Dept.
I Public wo~~
Advertised:
I Dote:
I Paper:
I, Not required JJLA-
I Affected parties
I notified
Not required
I
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I
Costs: $30,900.00
tCurrent FY> $30.900.00
Funding SoU/'roe:
commission Action
Approved
Approved
w/conditlons _____
Denied
Capt. Imp. )(
Operllting
Cont'd to
Other '
~ppropriotion Cadets)
315-96632-563800-535
Attachments:
Purchase Requisition
.,
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PART A
PURCHASE REQUISITION
City of Clearwater
PURCHASING DIVISION
P.O. BOX 4748
CLEARWATER, FL 34618-4748
DELIVER TO: CITY
PURCHASE ORDER NO,
IASSIGNED BY PURCHASINGI
DEPT./DlV. ENGINEERING SERVICES
, t;lATE PREPARED 11/17/94' ~ '
PERSON ' . \V
RESPONSIBLE CLAUDE HOWELL (. ~
PHONE NO. (813) 462- 6970
,RECOMMENDEOVENDOR S & E'CONTRACTORS. tNC
MAil/STREET AODRESS 380 t 118th AVE N
CITY, STATE, ZIP CODE CLEARWATER. FL 34622
EXPENSE CODE 315-96632-563800-535-000
ASAP
STREET ADDRESS
r.ITY. STATE. ZIP CODE CLEARWATER, FL
OF CLEARWATER/ENGINEERING SRVCS '
PO BOX 4748
34618
DATE SERVICES/MATERIALS NEEDED:
PART el
VENDOR NAME
ATTN:
MAl L/STR EET ADDRESS
CITY, STATE, ZIP CODE
UNIT
ITEM QUANTITY OF
NO. MEASURE
EQUIPMENT, SUPPLIES OR SERVICES REOUIRED
FURNISH COMPLETE DESCRIPTION, MAKE/MODEL AND INCLUDE
OR ATTACH SPECIFICATIONS WHEN APPLICABLE
UNIT
PRICE
TOTAL
PRICE
LS REPAIR OF BROKEN SANI'rARY SEWER LINE @ INTERSECTION 30,900.00 $30,900.00
OF OLD COACHMAN ROAD 'AND SUNSET POINT ROAD.
PART C
WORK TO INCLUDE ALL LADOR,EQUIPMENT, AND MATERIALS FOR THE REPAIR TO,
INCLUDE SHORING. DEWATERING~ AND REPLACEMENT OF 20 L.P. OF SANITARY
MAIN, MAINTENANCE OF TRAFFIC. RESTORATION AND DEBRIS REMOVAL.
I HEREBY CERTIFY, THAT THE ITEMS SPECIFIED ABOVE ARE
NECESSARY FOR THE OPERATION OF THIS DEPARTMENT. THAT
SUFFICIENT FUNDS ARE AVAILABl.E TO COVER THIS RE.
QUIREMENT AND THAT THIS REQUIREMENT IS BEING PAO-
CESSED PURSUANT TO l.AW OR ADMINISTRATIVE AUTHORITY
DEI.EGATED TO ME.
F,O,Il. POINT
PROPOSED DEl.IVf;RY DATE
DATE APPROVED
I'A YMENT TERMS
SUBMITTED BY
o rEASONI
QUOTED BY INAME)
APPROVED BY
TELEPHONE NO.
QUOTE EXPIRES
ACCEPTED BY
IPURCHASING OFFICF.1
PAGE 1
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PURCHASE ORDER NO.
(ASSIGNED BV PURCHASINGl
EXCEPTIONS TO BIDDING PROCEDURES APPLICABLE TO CERTAIN PROCUREMENTS OVER $500
(See Art. It, Sec: 42.23, 'Code, of OrdinancQs).
The following exception is applicable to this requirement. narra,tlve explanation/justification is furnished below
as required:
"'1. (X' Emergency requlremen't. See Sec. 42.23 (1) Code of Ordinances for requirement for Department Director
to prepare and submit written summary of facts demonstrating existence of the emergency. ,
2. () Sole source. See Sec. 42.23 (2) Code of Ordinances for requirement for Department Director to prepare
, and submit written summary of fac~s substan~iating 50le source purchase. ' "
3. (t Commodity available on Federal, State, County or other government entity contract.
, ,
4. () Professional services procured under authority of Sec. 287.055', Florida Statutes.
5. ), I mpractical to solicit c~mpetitive bids.
EXPLANATION/JUSTIFICATION: (Required for items 1,2 and 5 only).
THE SAN I'rAR Y HA I N HAD COl,I,A 11 S g D AN D eRE [l.TED A l~ ARGE VOl D \H'l'H 1 N 'l'HE
,ROADWAY. S & E WAS ON SITE AS PINELLAS COUNTYS' PRIME CONTRACTOR
.WIDENING SUNSET POINT ROAD. ASS~ CITY MANAGER. GAVE VERBAL APPROVAL
TO PROCEED WITH THE \WRK NOVEMBER 2 ~ 1994. HORK HAS COHPLETED ON
NOVEMBER '+ t 199'..
Date
/I/Il/fy.
PAGe 4
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Cleanvater City Commission
Agenda Cover Memorandum
1 tern N
~ ~ ,~ Heetfng Date: ____
'l~
SUBJECT:
Maintenance Contract on Library's Gaylord Galaxy Automated System
RECOMMENDATION/MOTION:
Renew a contract to Gaylord Systems, Syracuse, NY, ~or maintenance of the
Gaylord Galaxy automated library system at an annual cost of $33,237 effective,
January 1, 1995, through December 31, 1995, as a sole source vendor in
accordance with Code Sec. 2.S64(b)
~ end that the eppronrfate officials be authorized to execute same.
BACKGROUND:
City of Clearwater utilizes the Gaylord System to provide on-line circulation
control and pUblic access reference to library patrons. The contract includes
hardware' and software maintenance.
.
,
Purchasing a combined software and hardware maintenance contract from the ,
vendor is more cost efficient and provides better control over trouble-shooting
and diagnostic procedures. 'Only Gaylord provides maintenance for its software
system. Combining the hardware maintenance with software maintenance provides
24-hour, dial-in support seven days a week and on-site maintenance or .
replacement hardware in order to have no "down" time. No other vendor provides
this level of service for the hardware.
Funding in the amount of $40,160.72 is available in code 010-01724-546200-571-
000, Equipment Ser~ice and Repair, as of November 2, 1994, to fund the current
year's portion of this contract. Funding for the following year will be
,included in the department's operating request for FY 1995/96.
I',
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Reviewed by:
lellal
Budget ,\
Purchasing
Risk Mgffit.
CIS
ACH
Other
~
~
Originating Dcpt:
.p V' Library
c{ 0\,
Costs:
S 33.237
Total
Commission Action:
o Approlled
o ' Approved w/condltlons
o Denied
o Continued to:
User Dcpt:
$ 24.927
Current Fiscal Yr.
Advertised:
Date:
Paper:
ti!1 Not Rcqull ed
Affected Parties
IJ Notified
~ Not R,equl red
FLn.llng Source:
o . Capital JITll.
ri;l Opllratlne
IJ Other
Attachments: '
Gaylord Maintenance Contract
Appropriation Coda:
,010-01724-546200-571-000
o None
~ prlntod on recycled papor
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, IIIflll'I11011011
l1)'lIlm\11l '
S~ptcmbcr 08','1994
nllX 'HIO 1
S)'I'III'1I1111I'lY
1:122 L.llJlll"
:I 1 5", !i 7 .5070
1I110.272.:I.112 Fllx
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, Clcarwater Public Library
'100 North Osceola A yc.
Clcarwater, F,~ 34,615
.
, . ATTN:' Ms. Linda Mielke, Automntion COOl'dinntor
..
D~nr Ms. Mielke,
'tlu' T'llolt',l R"lIIf::
',' ',' In accordancc ,vilh the nolincation provision in' our contract, \\'c'wish 10 advisc you of
,<;-, : :' .lhcfollowi.ng I1m~ pricing components. " '
"
Monthly Anmml
i,
, GALAXY@ Softwarc Mnintcllnnce $ 1165.00 $J3,9~O.00
'" . ~ . ".
"
. GALAXY@ Hardware Mnintcn'rfnce ,
$ 1 (in4.75 $ 19,257.00
,
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, LC ,CD Subscription l,x scmi-monlhl,)' $ N/A $ 2400.00
2 x sctni-mo~lhly $ N/A $ 2400.00'
1 x A V Access $ N/A $ 1000.00
,The rates will becrreclive January J. .1995.
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Plcnse sign below nnd return, a copy of this leller and all copics uf the ,nUnched
ngl'~C1l1(>lll to Gaylord.
Sinccrely,
i'
, A . Cameron
Contr~ct Manager,
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Acccptcd:
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GALAXY
" '
IInrdwnrc Mninlel1:mcc
"
Clem:wnter Publie Librn:ry
;GA YLO~D ,agrees to, p,rovide and the librnry agrees to, ncecpt service ntthe inslallntion
, J location: on the fnce of this renewnl notice for lhe Hems of equipment shown below.
.'
Line , Equipment Annunl ,Type
'No. !J!I Descriution Pnvment Maint
9.1 2 Stnck w/Dunl Drives ' $480.00 X
'10.0 2, , Modem, 2400bps $ 72.00 X
,11.0 4 Mulliplexor, 8~chnnnel $380.00 ' X "'
,12~O 4. Mulliplexor, 16~c1lO1nnel $640.00 X'
13.0 8 CSU!DSU Modem $480.00 D
, ..
'14.0 25 DECpc316sx, 52mb,VGA $6600.00 D ,
15.0 2 PC/XT, Conipuler $800~(}0 X
,16.0 ' 1 , 'Pri!1ter, 'OKI 292 $160.00. X
.17.0 .6 ' CDR3500 Drive wn~xlernnl 1hJ'al Sfacl{ $68LOO X "
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Annual Rate
$1.9,257.0n
Monthly Rnle
$1,()04.75
Maintcnnhce Period
() 110 1/95 - 12131/95
Type or maintenance: '
'0 = lJigitnl on~sil~ service ,
X = Gaylord Express exchange. Temporary replacement unit
. by the 'next business day.
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ACCEPTED FOn TIlE LlnnAH.Y
ACCEPTED FOn GAYLORD'
BY,
,
BY
: TITLE
TITLE
'HATE
DATE
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Clearwnter Puhlic Lihrnry
GAYLORD ngrecs to,provide nnd the librnry ngl'ccs to nccept service nt ,~he instal,lation
'location on the face of this renewal notice for the items of equipment shown below. '
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2.5' ,7
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3.0 1,
4.0 1,
5.0 14
6.0, ,8 ..
7.0, 8
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GALAXY
IInrdwnre Maintenance
I,
, I'
Equipment'
Descriotion
Terminal;- VT420
V AXScrvcr 3100/40, i4mb
Disk Drive, 209mh
Tape Drive, 1.2gb, 4mrnDAT
Disk Drive, 1.38gb
16~linc Async Interface
DECServer 90L, 8-port'
", DECIIUn' 8~slot Bnckplnne
Printer, OKI 393
Diagnostic Modem
Scanner/Decoder
Printer, OKI 184
Printer, Receipt
, Portable PC w/Scanner
Sl1perSEAHCII Model 4/16
"Annual 'Type.
, Payment 'Maint '
, . $57~OO '~. ,X
$1200.00 'D
$384.00 D
,$540.00 D
$1488.00 D
$120.00' D
$] 260.nO ))
$168.00 IJ
$204.00 X
$144.00 X
$1134.00 X
,I $384.00 X
$480.00 ,X
$231.00 X
$1170.00 X
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Type qf nmintenancc:
I> = Digitn) on.site service
, X = Gaylord Express exchnnge: Tenlpornry replacement unit'
by the ~ext business dny.
,.
ACCEM'ED FOR TilE LIBHARY
ACCElyrED FOn GA YLORIJ
'[ ny
, TITLE
DATE
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Circulntion, ' , .' ' .,
, O'nHne llllblic.'Access Catnlog,
, Serials Control . ' " .
';',,: "', SuperCO,M!\'I
It.::,;,:,':',~'.;;'.,'.).',', ~'!., ',." ~X;:~E;:~~';SYstCI~l Softwnre
, ":':,", .Corll1:nllnity)nformnUOJl
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~t OF
Clearwater City Commission
Agenda Cover Memorandum
I tern II
Heetlng Date:
'J5 d"
SUBJECT:
Purchase of 16 Ford Crown victoria Vehicles
RECOMMENDATION/MOTION:
Award a contract to the Florida Sheriffs Association/Don Reid Ford, Maitland, FL,
for the'purchase of sixteen (16) 1995 Ford Crown victoria vehicles, at a cost of,
$282,672 or $17,667/each, and award an administrative fee not to exceed $800 or
$50/vehicle to the Florida Sheriffs Association, for a total cost of $283,472
($282,672 plus $800); this purchase is through the Florida Sheriffs Association
Contract No. 94-01-1031, which is the lowest, most responsive and responsible bid
submitted in accordance with specifications; financing to be provided under the
City'S master lease-purchase agreement with Barnett Bank, ,
~ and that the appropriate officials be authorized to execute some~
BACKGROUND:
Bids were solicited and received for the purchase of 19 police package vehicles--
16' replacement vehicles and 3 additional vehicles for the Clearwater Gas Services
Department. This agenda item involves the purchase of the replacement vehicles.,
The Florida Sheriffs Association/Don Reid Ford submitted the lowest bid. The
Florida Sheriffs Association has offered the City' these vehicles under its
contract' (94-01-1031) with Don Reid Ford at a cost of $17,667 each plus an
administrative fee not to exceed $50 per vehicle.
This purchase replaces the following 16 vehicles: 1132.302, 1132.303, 1132.304,
1132.305, and 1132.306--1986 Ford Mustangs; 1132.360 and 1132.361--1988 Fords;
1132.367 a 1989 Ford; 1132.399, 1132.400, 1132.403, 1132.419 and 1132.420--1990
Chevrolets; 1132.405 a 1987 Ford; 1440.2--1985 Dodge; and 6610.17--a 1983 Buick.
All replacement vehicles were scheduled for replacement and approved by the City
commission in the 1994/95 budget. Funding for the replacements is budgeted in
project Motorized Equipment~-Lease Purchase, 315-94221-564100-590-000, which has
available funds of $2,218,687.32 as of November 22, 1994. Funding for the
administrative fee is available in project Motorized Equipment--Cash Purchase,
Reviewed by:
Legal
Budget
Purchas I ng
Risk Hgmt.
CIS
ACH
Other
originating Dcpt:
G ral Services
r
Costs: $ 283.472
'Total
$ 51.199
Current Fiscal Yr.
C~ission Action:
o Approved
o Approved w/condltlons
o Dcnl cd
o Continued to:
SlbQittcd by:
Ha't::'
Advertised:
Dote: 11/4 & 11/11/94
Pnper:'Tompo lrlbune & P.r..
Review
o Not Requl red
Affected Parties
~ Notified
o Not Requl red
FlnJing Source:
~ Copl tal Imp.
o Operating
o Other
Attachments:
Bid Tabulation/Bid Summary
Appropriation Code:
315'94221-564100-590-000 and
315-94222-564100-590-000
o None
~ Printed on recycled paper
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CITY ,Or: CLEARWATER "
BID 09~9S OPENED NOVEKllE1l 111. 1994:
BID TAB,., " ,I,
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PURSUIT VEHICLES
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',FJ.J\, ,SIIERIF1;S ASSOC.
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DESCRIPTION
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',1.,' PURSUIT VllllICLES,
,'19
19,324.00 3~B.156.00
17;667.00 33S.673.00
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SUKKARY OF DID '09.95
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l';-':'i~"'DOr.t'RElD 'FbP.6~"It:ICER~ PURCHHS,II~G DI!..I TO
. POtit.lt. F~' 767, 0
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,', " " < Specifica.tions
'Ie is the intent of the following spacifica~ionsto reflect tha desired
requirem~nte of the City ot 'Cleur,,,ater, Alternate equipment or excep-,
tione to the specifications set forth, MUST be so stated in your bid.,
Bidder must use the following form to answer ALL bid s~eeifications by
individual line items. All sizes, ratings and capaeit~es must be shown
whether above or below r~quiremcnta, p1ease inaicate whether eAch item
is seandard, optional and/or heavy duty. ~ MVS~ U I;lO~ IN ORDER, :lQ
.IDA ~cm~txPERE12 ~ VbL;r:~ ~J1? ~(\.XLURE 1:Q P9M~L.x MAX CAt1S.a XQUB !3I~ .t.Q U
'R~JEC~. Alternate bids shall be clearly not~dand fully dooumented.
Accurate responses provide the basis for fair ~nd compe~ieive
evaluation.
Pursuit Vehicle~, full size. Chevrolet Caprice, Ford Crown Victoria,
O~ approved equivalertt, (Equivalent must be approved by the Fleet
Manager. )
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quant:it:y = 19
I:f' ft/'10::
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Natc9 5 Mo.del;
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Specify make and model:
t)9gino ;' Gasoline engine, a oyl inder (mi~-4. GL)
Alternat9r: Minimum 130 ~mp.
Battery~ Heavy duty, min 770 CCA @ 0 F.
.T~~sm~lif.eion;. Automatic overdrive with low
gear blockout (If available) and,transmission
oil cooler.
:5l-d
~lB~~ Manufacturer's s,;andard rear axle :for
ap~Qified engine/tranamis$ion combination for
pursuit vehicles. State axle ratio.
?e~t~~~~B ~t~~ Power steering designed for
pursuit vehicl'eswith powe.:r steering'cooler.
Maximum cooling system capqcity (factory).
Factory ins~alled voltmeter, oil. pressure and
temperature gauges.
Parking brake warning light and/or automatic
release.
Dome and'trunk light.
certified speedometer" calib;r:ated in 2 MPH
incremento. ' ,
'Coolant 1"ecove:cy system.
Hose clamps, aircraft type, radiator & heater. :~~'
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94e76~?4779 P.0~
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Hosea, silicone with special hose clamps.
~ook system, singlG key for all vehicleo.
Noise suppression package (1ZFI).'
Roof reinforced for roof mounted signal
equipment and pull cord.
Heavy duty rubber floor mats, frontt ~ear & trunk.
spotlight, pillar.'mounted, left w/S" bulb.
Bodyside mOlding for door~ in trunk.
Deck lid ~eleaee, remote on left.
Power windows and,.doot' locks.
Tilt steQring wheel.
Auxilia.ry police wiring package. ,p.v~ h..Sl: BlcLlo:-
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~hQ.e8inl. Heavy'd'U.ty fre.me with manufacturer's
standard police paokage equipmenc.
, Minimum 1~4. 0 \1 wheelbase.
~)fake~~~. pursuit di,sk ,brakes.,
C~o~t Ibamp~ Fac~6ry tinted glass, all windows.
AM/FM radio. ,
Factory installed air cond~tioning. ,
Seats, ~O/40 reclining, power d~ivers side
with heavy duty vinyl f.;l,pX'ic (all seacs desired C/oI-(...
~ rear seat rn~ndatory) At'! t/'/Jo171 /v/14
Tinte~ glass, all windows.
Map light I head.er m01.1nted.
C::igar lighter. " '
Glove box, illuminaced and lockable.'
~af~ev t~ema: . Outside'mirroro, LH & RH,
Inside rearview mirror.
Metal shields for fuel tank.'
Intermittent wipers with'washer.
outside mirrors, LH & RH with remote.
'Ai~ bag supplement~l rest~aint system.
Disconnect dome lightawitch on driver's door,
'fir~B .B.l.lll':W1H~.~l";' Five nn P.22S/70HR15, SSW
high performance police pursuit. rated. Small
covers~ Jaok and lug wrench incl. State tire
and speed rati~g of tires.
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Fin~ph ~ ~Qlo~~ Ext~rior'~ white.
Interior ... Light,. 131t-~ "... 7A-"l
Rustproofing. Please speoify cype.
'Mnnual~~ Two copies pnrts~ Two copies se~vice.' .
Two copies all tech bull~tino & s&rvice updates.
Two copies hydraulio and wiring diagrams.
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~arrn~!rV: . Manufactu.rers extended. 6 year OJ:" ,
'100,000 miles, whichever come~ fi~6t. Specify
level of wnrJ:anty, CODe options ~ndinclved copy
with bid response.
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D~oume~tB~ 30 day tag.
Certificate,of or~gin,
Vehicle illustrative brochures.
A~plication,fo~ title.
Invoice, 2 copies. '
:: "- - :-'.~y-~ - :~ - ~
Documents ,must' aocompany vehicl~ when delivered to',plaet Maintenance.
The City'of Clearwater will wit~ho~d $200.00 from,payment of invoice
until all manuals have, been del~vered.. '
gp~ditd.OD.i.n.cz~ The suceessful bidder shall ba resppnsible' for delivering
,equipment that has peen properly serviced. alean,and in first-class,
oper>>.tirig condition. Predelivery shall include, a minimum of,the
following: 1. Complete lubrication. 2. check 'and top off all flui~
levels. 3. Tires'properly inflated. 4. Engine adjusted to factory
specified standards. 5. All gauges, lights, aeceasories and mechanical'
equipment in proper operating 'order. G. Vehicle clean with all
stickers, tags and papers removed. 7. No dealer installed name labels.
AG'I'UAL 9~!;R j:Xl?~Cn~ !!:! ~A.RY 1,995 f
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City of Clearwater, una only.: .1132.302; 1132.303 t 1132. 304 ~ 1132. 3Q5'1
~132.306, 1132.350; 1132.361/ 1132.3G7; 1132.399; 1132.400; 1132.4031
,:1.13.2.405, 1132.419; 113:2.,420; 1440.2;6610.17/ and CG~ .3 added.
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1994 EXPLORER XlT 4MDOOR, 4X4 PREFERRED EO~IPMENT PACKAGE 94lA
Tnel994 Exp!orer XLT offered here is a 4'dco~, 4>:2 0: 4)(4, utHity vehicle having wide commercial appeal, exceptional versalillty al~
unmatched cargo space. The Exolorer XLT is equipped With Preferred Equipment Package 941A. Here is a list Qr malar slandard features
:Iang v.~lf'l optio:1al equip,'T1ent. In addlHon, Spe:ial Service Option Packages are available to tailor lhe &ptbrer XL1 to the specilic needs of
'Jario:.JS commercial applications, '
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'Car.P.e!t_~ co:cr.ke'i.t!d, lulI.leng!!~ .. -
Cargo area :over .. ,...___
, Deluxe lace 'stripe
n56irie-'lf.~t,.JLc~" ., '___,_..: :~~==.... '-=--=:.'
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lr'Sla::nC11i':llCI'l - r8t;;tJomeler, luel. erlgill9 lemperaluro, vOllmete"
~l' c:::eSSlJr(l gauges, ttlO ooorneler '
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; "grot ~r"J'J - Irlcluoes Qlove llo).' ~,ghl, aSI)lray Ilg~'1. en;;,l"le (:(Jrtlf)ilrtm.?r'll
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Trailer 100,!'ing pac~gel __ . ,'__
Tral1smisslon: 4 .speed aulomalic C1Vetdrive
RPOIT !,~.._
RPO/534
RP0144T-
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6aS9 Package DSOfRPA
AlieUlalor: 130 amp
BanSr),:'hel:lYr:puly 84 'aillp'~ (e5a CCA1,~ln\el'\3~e:h~il__
Engine oil cOC,)ler
10Ck s'lS!em~ ~;~~Qle ke:Y.~... ' . h .='.~., ~-==,:.." ~'.===~, '..~
Wifing prep lJocknge - roof
Option Package One OSOIRPE
Opal Trim Ooty
Jnclu(jes ?~S!? Packag& plus.., .. _
Heaoer ~nled map liQ!1l, -:-},~Dndle P9\'~':-___..
In:>oera.\ivE.l rear door 11anclles al)(j v.incJow $WltCheS '
Lig.'11 sWirc;;es, irlo~ralr.;e do;;; ClI1d coUr't~)sy -.-_.... '.. --'
No:se s~ppression paCkagGi~FI o!oundfr~ straps)
-~... ..__~~,."t.._.
Option Package Two DSO/RPF
orXillhrn Only
Availal)/c wilh Sase Packngc, 8c:1se Pack8gH an(} Oolion P'dck,ig" One, Of as.,
;1~f!! a:O!1.? aptlon PE0~p'e. Ir ICr!!f!~'~;. .___,_ .
Floor I r1!lts, vinyl (reDli.lc:.~ !'.;JrpetirtQ\
Seats, Iron I cloth/rear vinyl
. Contact donler or eso Ordering Gutde ror option code.
-special S&rvlco Options cannot bo ordorod &apar.11oly.
DSO .. Dealer Spocial Order.
RPO '" Regular Plcdu~\lon Op\ion, '
I Includes: Wiring harno&&, hellvy.duty lIashor and supor engIne cooling,
~JfBrjH~1,11, : '~.:.;..._: ",.__ _" ,,_ '____ ~_.:
AlIWliJlof' , , , ' " ~ _' . 95 omq~, , ,
Ballet'{, ."_ 12 amp.hr. (650 CCA) maIntenance. free
Brakes: Po~r fror'ltd~~f!!e~I~,'~r~T~~~ <l'.~:t'~~!.~~H.IOCI< sySte0':~--~,
En9.~~:..,__ .._.,. ___ _._ 4,0 ~er V:~. ~ ___
~duCI:on syslem~.. lv1ul1i'M,'~FJ ~Ih EEC'IV C()ll'l~t~_
HorsoPoVlsr, SAE n~L ", .....__ 160 @ 4500,!~
to;;qU~, SAE nl;11. 220 Itls,11. @ 2500 (pm (msnuallral1Smission):
2201bs.n, @ 2200 rpm (tlulomal1c transrnisslon)
~;anle:'=--....,.., ,.~~cide;:tyoG, ~~~~~j~~!;i;~T with six crOS~bers-
FrOl'll hubs (4)(4)' Standard automatic lo~ng with E1eclric: TOoch Orrva;
, ....__n~.._' 'On ".' _..~pl~nW m<~~~~!~n~ h1J9~..
, F~I. !tltl~ cuoa::i1y- 19 Qall~21i. '......
Suspension:
Fronl {4x21: TW~l,I.8eom axle, coil ~fJliflgs (compuler.se:eCled),
qas.preSSurlled r.l16c1< absorbers. s\abililor ba' .
F'ioni(4X4): -~n'.frociiOii'Beao) COil !JP;iilQi (ccrnputer.selected). ' ,.
Qas'OI~sunzed shock absorbers, slabilizer bar
Rear (4xV4~4): Saml.lloof;,g tvoe rear axIa Qimltocj.slip diHe/entia!
Is ophonalf, 2'!ilage vanabla.rale leal Spi\llgS
\compJter. se\ec\ed), gas 'pies surizijd
___~OCI< absoroors, Stabili~Gr bar
RecirC'J'ating ~!:.type. DOWer. assIsted .__
5.spetJd manual overdrive:
Oplional 4.speed aulomDlic overdrive
6.hole discI1S'x6,OJJ
Steering:
"fr'anSinisSIOl"l!l:
WI1eels llYPf')Sij:o):
Clearwater City Commission
Agenda Cover Mcmoranduln
Item II
Meeting Onte:
~s h.
SUBJECT:
Purchase of 3 Ford Crown victoria vehicles
RECOMMENDATION/MOTION:
Award a contract to the Florida Sheriffs Association/Don Reid Ford, Maitland, FL,
for the purchase of three (3) 1995 Ford Crown Victoria vehicles, at a cost of
$53,001 o~ $17,667/each, and award an administrative fee not to exceed $150 or
$50/vehicle to the Florida Sheriffs Association, for a total cost of $53,151
($53,001 plus $150); this purchase is through the Florida Sheriffs Association
Contract No. 94-01-1031, which is the lowe'st, most responsive and responsible bid
submitted in accordance with specifications; financing to be provided under the
, city's master lease-purc~ase agreement with Barnett Bank,
fgJ Ilod that 'the appropriate offlclals be outhorlzed to execute somc.
B~CKGROUND: .
Bids were solicited and received, for the purchase of 19 police,package vehicles--
16 replacement vehicles and 3 ~dditional vehicles for the Clearwater Gas Services
Department. This agenda item involves the purchase of the additional vehicles. '
I
The Florida' Sheriffs Association/Don Reid Ford submitted the lowest' bid.' The
Florida Sheriffs Association has offered the city these vehicles under its
contract (94-01-1031) with Don Reid Ford at a cost of $17,667 each plus an
administrative fee not to exceed $50 per vehicle.
Funding for the additional vehicles and administrative fee' is available in the Gas
System's project--pinellas New Gas Market Development, 341~96304-564000-532-000,
which has available funds of $1,300,000 as of November 23, 1994.
'Fiscal year 1993/94
approximately $9,448
administrative fee.
budgetary
(principal:
impact for the lease-purchase ($53,001) is
$6,853; interest: $2,595) and $150 'for the,
Il:~vi ew~ by:
legal
Budget
Purchoslng
Risk t4gmt.
CIS
ACH
Other
NIA
Costs:
$ 53.151
Totol
Cocm1isslon Action:
o Approved
o Approved W/conclitlons
o Denied
o Continued to:
N/A
ilIA
User Dept: . \
Gns services ~
$ 9.598
Current flscnl Yr.
SlOlll ttcd by:
Man'!!'
Advertised:
Dnte: 11/4 & 11/11/91,
Pnpel': lorrpn lribune & P.C.
Review
o Not Requl red
Affcct~ Porth:s,
~ Notified
o Not Requl red
rlrlding Sotlrce: .
o enp'tol tmp.
o Operntlng
t!] Other Gos
AttllchlOC'flts;
Did Tnbulotlon/Bid SLITTlIllry
o None
Appropriation Code:
341-96301,-564000-532-000
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CITY or,' CLBAnIfATIlIl ",
BID '09-95' oJ>mmD nOVEMllllR '18,' 1!I!l4
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PURSUIT VBltlCLIlS
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DON REID ,FORD ' ,.
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SUMMARY OP BID 09-95 '.
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BIDS RECEIVED!
tlO nESPONSEI
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,,,'.- '-~"~lD F' 0' R'-r'-"l":IC.ER PURCHHSlt-tG rJ!l..1 TO
1'j': 13 001'1 Rt;,. 'jJ'... '
, 'PQst.lt" F~ 7671 0
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'. ',: " ;, " . ::.,. Spkcifications
Ie is the intent'of che following specificaeions ~o reflect the deaired
requirements of the Cicy of Clearwater. Alternate equipment or excep-
tions to tha specifications set forth. MUST be so stated in your bid. ,
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, Bidder must use the following form to answer ALt bid specifications by
individual line items. All sizes, ratings and capacities must be shown
whether above or below r~quiramente, Please inaicate whether e~ch item
is standard, optional and/or heav'y duty. ~II~ M.tlST U DO~ ~F ORtiE~ n2
~ S:-ONS-zDEIUm ~ VAu.IL1!U1L:.. t:~~LURE IQ C!Q~L.x MAX CA\l~ X,O.J.@ J3IQ XQ n
'REaEC~.. Alternate bids shall be ~learly hoted and fully documented.
Aceu4ate responses provide the basis for f~ir and oompetitive
evaluat ion. ' .,' ,
, Pursuit Vehicle~, full size. Chevrolet Caprice, For~ Crown Victoria,
or approved equivalent. (Equivalent must be approved. by the Fleet
Manager. ) , Ow
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Quantity e: 19
~a~~ 5 MOdel: Specify make and model:
'CjS ~I.C~u.~ U(.Io'4~
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',~nQine~ Gasoline engine, e cylinder (mi~~4,6L)
Alternator! Minimum ~30 amp.
Battery: Heavy duty, min 770 CCA @ 0 F.
Tr~emiBSionJ Automatic over~rive with low
geaX' blockout (If available), a!~d transmission
oil cooler. '
5/-0
~lO~ Manufacturer'S seandard rear axle for
Speoified engine/tranamis$~on comb~nation for'
pur$u~t v~hicles. State axle ratio.
r6r~o~~~ ~t~J. Power steering designed for
pursuit vehicles with power $teering cooler.
Maximum cooling syetem capacity (factory).
Factory.installed voltmeter, oil pressure and'
temperature gauges.
Parking brake warning light nnd/or ~utomutio
release.
Dome and'trunk light.
Certified speedometer ,. calibrate.d i.n 2 MPH
incr&ments.
'Coolant recovery system.
Hose clamps, aircrafc type, radiator & heater. :~
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H~t:J""...t':"I.-,~I~ 11~~t':lLJ~'~If'(Uhllt U:~~:I-:~WlrER ~URCHASIHG O!V, TO
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Hoses, silicone with special hose clamps.
Lock system, singl& key for/all vehicles.
'Noise suppression paekage (RFI) ,
Roof rein~orced for roof mounted signal
equipment and pull cord.
Heavy duty rubber floor maC&, front, rear & trunk.
spotlight, pillar.' mounted, left wit. II bulb,
." BOdyside mOlding for doors in trunk,
Deck lid ~elQase, remote on left.
Power windows and.,door looks.
Tilt seeering wheel.
Auxiliary police wiring packag~. j:l..A h-SIt BlcL~
~haosiD~ Heavy 'duty frame with manufacture~'s
standard. police p.aokage equipment.,
Minimum 114.0" wheelbase. '
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3,t::) Q!3 pc.;.
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c~p~t rtGmB~' Factory tinted glass, all windows.
AM/FM'radio., ,
, Factory installed air cond~tioning.
Seata, 40/40 reclining, power d~iv4rs aide
with heavy duty 'vinyl, fabric (all sea~s desired C/~;4
- rear seat mand:,.tory) A/I //"'yl /v/;4
Tin~ecl glass, all windows.
Map light,'header mounted.
~igar lighter. " '
Glove box, illuminated and lock~ble.
~af~tv ~~~s: Outside mirrors, LH & RH,
Inside ~aarview mirror,
Metal shields for fuel tank.'
Intermittent wipers with washer,
Outside mirrors, LH & RH with remote.
"Air ba~ supplemental reat~aint system.
Disconn~ct,dome ,light switch on driver's door.
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high performance police pursuit rated. small wheel
oovers. Jaok ~nd lug wrench incl. State tire size
and speed ra~~~g of tires.,
ro//;"',
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g~ntph ~ Colo~~ Exterior white.
Intex-ior .. Light', J.3/v~ "" 7'A.-,
Rustp~oofing. please specify type.
.~ Two copies parts", Two copies, service. .
Two copies all tech bulletins ~ s&rvice updates.
Two copi~s hydraulic and wiring ~iagrama.
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War~a~ty: Manufacturars ~xtended 6 year or
':1.00,000 miles, whichever comes fi.rst. Specify
level of warranty; cost opcions ~nd inelued copy
'with bid re'aponse.
~ J;jgr:{-'J c c;.: ,
Dooum.~t.e ~4 30 day tag.
Certificate 0; or~gin.
Vehicleilluatrative brochures.
Application:for title.
I~V'oice, ',2 copies '.
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Documents must:. accompany ViJhicle when delivered to '.Fleet. Maintenance.
The City of clea'rwater will withhold $200.,00 from payment of invoice
until all manuals have been delivered.
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Sp~di~ioni~~, The sucoessful bidder shall be responsible' for ,delivering
',equipment t.hat has peen properly sex-viced. clean and in first'...claaa
.ope~ating condition, Predelivery shall include a 'minimum of the
following: 1. complete lubrication. 2. Check and top ,off all fluiQ
,levels. 3. Tires 'properly inflated,. 4. Engine adju>>tedt.o factory
sp~cified standards. 5. All gauges, rights, accesaories andmechariical
equipment ,in 'proper operating order. ,G. vehicle clean with all
stickers, tags and papers removed~ ,7. No dealer i~stalled name,labels.
"
l\.CT~ 9Jt9P EAPJ~mp. m irJ\NUA:&l': 19954
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City of, Clearwater usa only: 1132.302; 1132.303; 1132.304; 1132.3051
:1.132.306; 11'32.360; 1132.361; 11~2.3G7; 1132.399; 1~32.4.0Q; 3.132'.403,
1132.405; 1132.419; 1132.420; 1440.2,; 66:1.0.17, and cas 3 added. '
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'lY94 EXPLORER XLT 4-000R, 4K4 PREFERRED EQUIPMENT PACKAGE 941A
The 1994 Exp!orer XLT oHered here is a 4.door. 41.2 0: 4x4, utility vehicle having wide commercial appeal, exceptional versatility and
unmatched cargo space, The Explorer XLT is equ!pped with Preferred Equipment Package 941A. He're is a list of major slandard features
::bng \111m opttonal equipment, In addition, Special Service Option Pacl<ages are available to tailor the Explorer XLT to the specilic needs of
';ario~s commercial applications,
IIOV 22 ~94 17: 1~, DOH REILt rORtl lite
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g~.f:Ie!t9. CO!or.ke'(l!d. full.le(lQlh _
CarQO Elrea ::ovef . .. , ,_
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!r'SI~ti:nC'lI~hC:l - laCl\Qmaler. fuel, engine lemperfjlullj, VOl1mel€I.
0:1 p:e~s~lro gauges: IrlO odomel€r
'C,i:c~~e: ~()'1e o:~fe:' ~~~9 ~(lI~!9.~:wiliIP.:.9ri6 !;'?i.:.~.09,?:# ,': ~ ._-='~_'..
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, $~~vr, 'a",g fle Clock.. ..____._.,
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Transmt5Slon: 4.speed aulomatic CNetdrive----
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Base Packnge DSOIRPA
Al1emalor: 130 amp
BanerV~'hI;i.1:ti:sJ\Jty 84 'arnp'~ (B5O CeAl tn!!in\eJ)3~e~'fr~j)_
Engine oil cooler
'.~OCk s'J~!em, ~;~~!e kt;y~... ' " ,=',~..'==,~_, :'.==='~,. ,
Wiring prep PHck,a(Je - rOOf
Option PaCkage One DSO/APE
Opal Tnr[l Only'
Includes ~~sq Packag& p/I.lf, ,
Heaaer r.f19U~!eo map ligl1l, ":'. ~,SS:End!e "9\'1\;r_____.
InooerAtive reClr door handles Clod windON !iWilches '
U(:Jm S\'~:l,~i;es, inoperative. d~r and C~!,I~S~,~'--'" , .,.
k.~:~e suppross:on ~~?_~go (RFI ~~~(I~~~. simps) ,..,_
Option Package Two' DSO/RPF
OOCiI Tflrn Only
Available With 8sse PaClmgc. &'lse Packay!! ,1n(j O()lIOn P'ciCk.1g) OriS, or as ij
;.J.q(]~ a,tp!'~ op/lOIl ~0~(J.~IE!H!!.~'fi, ..__.. ...' '
Floor lIlats. virM (lePla(;~_r.a'cel~\
SealS, /r0l11 cloth/rear vinYl
. Contact donler or DSO Orderin9 Guide {or op\lcn cede,
~Speclal ~IVJco Options cannol bo Otdllmd &apatatoly.
DSO .. DonIl1f Spacial Ordor.
RPC ~ Regular Produellon Option, '
t Includes: wIring hafllosti, hcnvy.duty flash Of lInd :lUpnr tlnglno cooUng.
~r;iff8!iJr.r,~ ;, _..:_.._, ' '_ .. 'H' '_~. . . __:.
,~I~!n~IC1r',..,.,.... , . ,'._" '.. 95 o~~, "
Battery, 12 arno.hr, (650 CCA) malnlenance.free
Brakes: -:=.: ',Power fronl d~s~!.~e~~,'~'~msv~~':~~~~!.~~(i.lock S'l's'em'.,'~-~
Enf!i0:.~.___ ' ,.._.,.____.. 0__ 4.0 "erV:~L__
~cluclion syslem: '".' Ml.llli'~, ~FJ with EEC.[I/ com~~~~_
Horseoower. SAE r:et; 160 @ 4500 rpm
i&que. SAt: np.l: "-220 Ib!).ll. @,25oci rpm {~nuallransmiss;;;n~
_.. ", .,,_., ~gQ.!!?1:.~ @ 21~ 'D!D.wulomalic IransO'lis~~2L.__.....:
~rame: ----.:.-...,., l.~dder.lype, ~'29~~ ~I~~!~sl...,:lh six ClOS~bers
FrOfll hubs (4x4)' Standard automalic locking wilh Electric TOUCh Drl\lf;:
__.,' ".. ,...__ .,",,, .. ...,.._._~p'll9nal m,~0~?L~i<jnQ h'y~S...
Fuel. !tlr,':- C<loacily' .. ..'___.. 19 Ql;t!'Q'}l,i, .
Suspension:
Fronl (4x21: Tvti.'l.I,69<lm axle. co:1 ~pri"g5 (computef.se!eClet.JI,
Qas.pf&St\,lllzed Ilhl')~ absorbers, SIEi'ollizor bar
Fioiii14X4): - Twin.TrOCtlo.;'Beanl coil ui;;Ings' (cOOlp.Jter.seleCledC "
gas.OC'es~ullZed shack abSOl'bers, slabilizec ber
Rear (4x214l/4): Sernl.llo.at~g tvoe tear axle ~imltaci'S1ip diHl!!rential
Is optional): 2.slage vanabla.rste leal sp([ngs
(comp'Jler-seleCled), gas,pressurlzed
shock absoroers, Slabilic:er bar
Rscil(.Vta\inq ~!:.type. pOwar'(1Ss1s\E:d .'__
5.spead ms.'MII O\Ierdrive:
00\ooal4.speeo aulomuUc overdri'ie
5.hofe discl15 'x6.0JJ
S\~arlog:
Tr<ii;missl~:
\'\'heels (1)'PeI~i~O):
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Clearwater City Commission
Agenda Cover Memorandum
~5'
Item #
Heetfng Date:,
11/29/94
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SUBJECT:
"Proposed entertainment complex for the east end property.
RECOMMENDATION/MOTION:
To approve submitted letters of intent and to direct city staff to work
with Kimberly Denise Enterprises, Inc. and the National Comedy Hall of
Fame, to produce an acceptable development agreement.
Q[] and that the appropriate offfclals be authorized to execute soma.
BACKGROUND:
In conjunction with the 1994-95 goals of the eRA Executive Director which
, .
1S to "identify and solidify leases with tehants in ccoperation with city staff
for the East End property" and to "increase retail/entertainment utilIzation i.n
',the redevelopment district" a letter of intent outlining an entertainment '
complex is submitted. '
The project would include (but not be limited to) a hotel, the National
Comedy Hall of Fame, AMC Theaters, family entertainment, restaurants, night
,'clubs and limited retail.
",
RevieWed by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
~
NIA
NIA
:~~
Originating Dcpt:
CRA
Costs:
Total
commission Action:
o Approved ,
o 'Approved w/condftfons
o Denied
o Continued to:
User Ocpt':
Current Fiscal Y'.
CRA
Funding Source:
o Capital I~.
o operating
o Other
Attacluncnts:
Letters of intent
Sl.tnittcd by:
Peter Gozza, /f\ J
Exec Director, eRA ~
Advertised:
Date: 10/25/94
Paper: Tampa Tribune
Not Required
Affccted partics'
~ Notffled
o Not Requ; red
o None'
Appropriation Code:
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November 29, 1994
"
Community R~development Agency
city of Clearwater '
112 S. Osceola Avenue
Clearwater, Florida 34618-4748
Attn: 'Mr. Peter Gozza"
" Executive Director
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Re:' East End Project
Dear Mr. Go'Z za :
This letter of, intent sets forth the under~tariding'of
Kimberly Enterprises, Inc. (the "Developer") and' the City of
Clearwater, Florida, and the Community Redevelopment Agency of
the city of 'Clearwater, Florida (collec.tively, the "City") wIll
. serve as our written option Agreement to you ( II ci ty!' ) as' to . the
general terms,~nd conditions for the disposition and use ~f real
property located in the downtown redevelopment area of the city
(as more particularly describ~d below), on which the Developer
will cause the development'of a mixed-use project includirig ,
eritertainrnent, restaurant, hotel, and retail uses (the .
IlProjectll) "
" The parties agree that it is their intention to proceed
forward with the planning and evaluation of the Project and to
negotiate the terms of a definitive development agreement. The
'parties acknowledge and agree that the city today received and
conditionally, accepted the Developer1s'proposal for the
development of the Project received by the city on November 23,
^;,~~9.4, in response t'? the n'?tice pUblishe~ by the city on 9.R&gB~~B
>2!J~m 1994', and the Cl.ty desl.gnated the Developer as the party Wl.th
Whom the, City w9uld exclusively negotiate the terms of the
development of the Project and the disposition of the Property
'subject to the terms of this letter of intent and'within' the ~ime
periods provided herein.
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Between the date of this'letter of intent and continuing
untii the' date set forth below by when a development agreement is
,intended to be entered, into, the parties. will proceed as follows:
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1. E.rOj09~ FQil!i.i.l2jJlty Analysis. The Developer will
promptly undertake a study of the feasibility of the Project and
will through that process and at the completion of the study
inform the city of tho status and results of the study. The
Developer will bo responsible for the cost of such study,
including the expanso of any consultants retained by the
Developer. In tho avant tho Developer does not proceed with the
Project and the City desires to retain the feasibility study and
use it for future developmont of the Property, then the city will
purchase the study from the Developer for the amount of out-of-
pocket expenses paid by the Developer for the study. The parties
agree that it is their mutual intention that the feasibility
study will be completed no later than the earlier of ~ij~k~~fi~~~4
~Yrffi.,l1,;y::T'ti.'.?:6.:f days from the date hereof or seventy-fiv'e"""Cis')""'Wd"ay's'
~rf'f'er'<tlieWD'eveloper has obtained tentative leasing commitments
from prospective tenants in the Project as described below.
During the time the feasibility study is being done, the .',
~,... ... .,. ..... ..'...... ...,. ... <<,' .......:.;-:~... Y>,...' ..'1......'. '... '....-:.}.....'..,. .......
Developer shall have access to the Property Wi:thci\.l't:~n::a:U:s'fri'g/~illjam:i
~I~;'5~P:t'~j?.t~';;i9:!.?:,~~{i.-,'~,~,~,~g:: :'~~n~ ri ts,~: :, ,,:,>,',','''''':,'',::,', ,;<::":"'~',">:',;"M::;:::;::Q%",:",\;,:,<;:,M::~M,:M
2. Leasing Commitments. The Developer will promptly
and diligently proceed to contact and negotiate with prospective
tenants in the Project. The Developer shall seek to obtain
tentative leasing commitments or letters of intent to lease space
';'~"wt~,~""gE?,j,:~~~,..,~:r;9.,~,::.~~n.~Jl~,7,' \'?h.C?, ,~"~,~,~ ,..,~,o,~"l~9.,~ively leas7 at least
~,PF;~y;)p~.PgeXlt,Y,J4,g%1:<qf,',1:he}':t,otal, squar,E!: 'f~.et: of space J.n the
Proj'ecH:"~..,,g'h"The"'D'e\iEiloper""will'" k'e''iip' "the" ci'ty""lnformed of the status
of such contacts and negotiations and the amount of space
committed. The parties agree that it is their mutual intention,
that the leasing commitments or letters of intent contemplated by
this paragraph will have been obtained no later than the forty-
,fifth (45th) day after the date of' this letter of intent, or
January 13, 1995. The Developer will promptly notify the city
when the leasing commitments for the amount of space set forth
above have been obtained. Should the Developer not obtain such
leasing commitments by January 13, 1995, then the city may
rescind the designation of the Developer set forth above as the
developer of the Project, or it may extend' the time for the
Developer to obtain the'leasing commitments, which extension may
or may not also, in the discretion of the city, ,extend the time
period set forth in paragraph 1. for the commencement and
completion of the feasibility study.
3. Development Aqreement. The parties agree to promptly
and ,diligently negotiate ,and prepare a definitive agreement
setting forth the 'terms and conditions for the use of the
Propert~ and the development and use cif the Project., It is the
intent of,the parties to complete the agreement and present it to
the governing body of the city for its consideration no 'later
than i€h'E!'&:eri'c'f:~::9t:::}thfi:~~t;rme ",':'p'Eiti od "fo'r : o6'mp let iori "'6'f:':'f.he:?teas'lb1'I'Ity;
~EJf~x:if""""':"';""""""": ,,,,,,,,;,,<;,;,.'..,w.'...<,,'.,,:..,,,;'.,,,..,\ ,'..... .. ',' .,.. '..... '.,', ,'.. " ,,' 'h ... ,"',.. h' ,', ,.." ,..',..,..""""~':;.,:,:'",\;,\",:;:..,,:,,~,,,..\
4. Commencement of Constrllction. It is the understanding
and intention of the parties that subject to the conditions set
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forth herein, specifically including the development agreement
being entered into by the parties, the Developer will commence
construction' on the Project no later than'ninety (90) days
following the completion of the feasibility study and entering
into the development agreement. ' , '
5." Property Disposition. The parties recognize and
acknowledge that the, development agreement described in paragraph
3 will include provisions detailing the disposition of the
Property to the Developer for development of the Project. The
parties agree, that the'principal points to 'be included in,that
agreement pertaining to such disposition of property are:
, I
Survey: ' ~he city will have provided a survey of the
Property to the Developer.
i~~l~~i~;':~~~::~~~i~:~ffiR,~n5.~:[::~~'~~~~~~i~~r~~i[i~11~i~i~~y',g(E:2.g~:~!;~
c. closing: Closing 'on the disposition of the Property
from the ci t~ to the Developer sho,u.:!,9<:':o~~,~,~,..,J2::;~~,g~y<"!;8...,~",,'<,...,,,,<<
later than nJ.nety (90) days after t;ne:,::>:t:~Cl:~j,JSt+,+~Yf\?~!lqy
,~~}f;9:qmp:t~,t~~~:;'; :,',::";"":,,,,,~>,,,:,";M,,',~,/.,,;,~,;,,::.<.,';'~',,'w"w.b,'^,..", "".<:;w..<
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b.
d., Extension of Closing: The Developer may extend the
date of the Closing for up to six (6) months 'upon
notice to that effect to the' city which contains
'evidence satisfactory to the City that the Developer
has diligently pursued its development, feasibility
studies and financing of the Project and that it is
unable to close and promptly proceed with construction
of the Project for reasons beyond, its control. '
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e. Brokeraqe Commission: No brokerage commission shall
,be paid for the disposition of the Property to the
Developer by the city.
f.
other provisions: other provisions to be included in
the agreement shall be:'
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(1)
The Developer receiving an adequate title
insurance policy.
(2 )'
The Developer has exclusive and quiatpossessio~
upon Closing.
Proration ,of any taxes on the Payable that are
either due and payable or have accrued as of the
'daie ~f ~losing. '
The Developer may assign its rights, duties and
obligations under the agreement to any entity in
which Kimberly Ehterprises" Inc. or Kimberly
,Denise individually (collectively referred to
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(3)
, (4)
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(5)
Prior to Closing, the city will remedy any
environmental problems or hazardous conditions at
the Property which would ,prevent or adversely
affect development of the Project on the Property.
6.
~2~~!~~:~~~~~~~>~:~![~g~~'~~~~~:~~~~J:~!:~:~:~g~~liI~~!f;\;:S:Jj~Z;~~f~F.~9!1
Infrastructure: The parties understand the city
will be, responsible for participating in providing
certain infrastructure to serve the Property,
including, but not limited to, certain parking
facilities. '
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Exclusivitv: So long as this letter of intent remains
in effect and the city has not rescinded the
designation of the Developer described above, the city
agrees that i~ will not solicit or accept any offers
'from anyone other than the Developer to purchase,
lease, develop or otherwise use the Property.'
, The parties recognize; acknowledge and agree'that nothing
contained herein is intended to grant to or vest in the Developer
any right or interest in the 'Property other than the relationship
and ,actions specifically described herein. This letter of
intent does ~ot cre~te or establish any vested. rights or property
interests for the Developer. The parties acknowledge and agree
that the purpose and ~ffect of thi~ letter is to establish a
preliminary relationship between the city and the Developer and a
framework for proceeding with the evaluation, analysis and
planning of the Project and the negotiation of the definitive
terms"and conditions for the development of the Project. The
parties further recognize and agree that no consideration has
been paid or given by either party to the other for this letter
of intent ,and neither party shall be entitled to any compensation
or reimbursement should this letter of intent be terminated or
the Project not proceed except as may be sp~cifically provided
herein. '
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Please evidence the City's acceptance of this letter of
'intent by the signature of an authorized official of the city
being placed in the space provided below. Retain one original
counterpart for the city's record and return one to the
Developer.
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"KIMBERLY, ENTERPRISES,
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~ 16 '94 17:01
FRCI1 DSt'l NY ,
TO 18134626726
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~I:W 'fORK, N.'f, IOOie;l:
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No'vember 16, 199~
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Mx". Peter F. Gozza' .
ConUnuitity Redevelopment Agency
CitY ofClearwatCr '
" . 112 S. OseeolaAvenue,
P.O. Box 4748
, "Clearwater. FL 34618-4748,
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'RE: National Comedy Hall of Fame
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, Dear Peter:
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Wi; very much look forward to the meeting ",ith The City Commis~ioners on November
29~ 199~J coneeniliig tho abo:ve proj~ ' oUr grQup, The Big App~e Group, is very excited about '
the project and we believe Clearwater is an ideal city for The Hall of Fame. Mr. T any Belmont
, isa very creative person, ,who will oVCX'Seo the planning ~d roustruCtlon Oftllc project and our
group has made plans to' fmance 1he cons1Iuction of the project
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, , In order for this project to come.into being we need the blessing ofThe.City
CommisSion~rs' iuid also theu support in the community. We hope thtJ.t the site in downtown
Clearwater, Will be approved so that we may take the necessary legal and commercial steps to
.commence planning and construction. Also \Ve ~ope that Cle~ater will support o':U' efforts to'
obtain favorable tenns and 'conditions with regard to the'site. .
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" ' It is our opinion that this project will, greatly enhance The City of ~learwater and the state
'of Florida. both culturally and economically. We look forward to our ~ootinS on the 29th.
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.UEN~~I~RISES
P,O. Box ~ I fi:),
Roswdl. GA ~H)()7i
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November 14, 1994
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Mr. Peter F. Gozza '
COmnlunity Redevelopment Agency
City of Ck:arWater, City Hall '
112 Osceola Avenue
Clearwater, Florida
Re: Clearwater Entertainment Plaza
Dear Mr. Gozza:'
Please consider this letter an introduction and response to your inyitation of Public Notice
. to develop a 15+- acre parcel of city owned land located at Cleveland Street-and Missouri'
A venue within the downtown redevelopment area of Clearwater. FL. Kimberly
Enterprises herewith presents ten (10) copies of the requested proposal.
The theme of our submittal is that tbe development project will preserve a strong ident~ty
, for the City, generate tax revenues, and provide attractions and facilities that welcome and
encourage additional private investment to further the development of the general
Do~ntown area. The aspirations and involvement of the commu~ity and its citizenry will "
be constantly welcomed. Kimberly Enterprises believes that keeping as 'our goal a constant
flow of tourists and visitors which to maintain and increase will be the object of an
innovative marketing pro'gram.
, ,
We have retained the services of reputable entities as members of our team, especially for
the Planning, Development and Construction of the project.
McDevitt Street Bovis. Inc.; (MSB) London Based General Contractor, reputed
int'emationally, is participating as Consultant to the Developer and assigned General
Contractor. MSB is represented 'by Frank Merry, Director of Business Development, 1441
,Main Street, Suite 600, Columbia, SC 29201-2805.
" '
Rabun'Hatch & Associates is our designated architectural fmn and has the depth and'
, extent of qualifications to comply with the design 'criteria desired by the City.' Rabun Hatch
& Associates is an award-winning, [ull-service architectural design frrm nationally ,
recognized for project excelle'nce in the highly competitive hotel and resort industries which
we feel is needed for this specialized entertainment center. Rabun Hatch & Associates are
based in Atlanta, GA.
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Th~ rmancing requirements for an entertainlne'nt center and project of this calibre are
c'omplex. Morgan Keegan.& Company, Inc. was selected for their ability to .
provide a comprehensive array of services to issuers of municipal debt; moreover, Morgan: .
Keegan is a full service brokerage. and investment banking frrm with thirty-one.offices in the.
southeast and are headquartered in Memphis, TN. Mr. Stanley Logue is Vice President of
the Public Finance Department and will direct the fmancing.
Parker, Johnson, Cook & Dunlevie is engaged in a general business practice with a staff of
thirtYMtwo attorneys in Atlanta, Georgia. Charles C. Benedict, Attorney at Law practices in.
the areas ofConunercial Real Estate and Corporate and International Law. He is a ,.
member of numerous Associations, lecturer at seminars, and Chief Legal Ad visor to the
Consulate General of SwitZerland. Charles Benedict has been advisor fo~ similar
, ~ntertainmerit developments in Florida and is kriowledgeable of Florida Real Estate Law.
A resunle is provided ill the following information. .
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The following is a summary of the Entertainment Center envisioned.for the site mentioned.
PleaSe note these plans are in the conceptual stages and are not to be construed as complete
. 'or unchangeable. Also, provided for your consideration is a Letter of Intent between the
City of Cleanvater and Kimberly Enterprises. Kimberly Enterprises and the team welcome
y~ur comments and suggestions.
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Thank you for the opportunity to respond to your RFQ.
t~' , Sincerely,
C,
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Clearwater Entertainment Center
(Executive Summary)
Concept,
The concept of an entertainment facility has been developed and successful in
cities' across the country. An entertainment complex would provide not only
alternative recreation to the beach tor tourist but a major attraction for the
residence of Clearwater and the surrounding area. The dow,ntown district of tile City,
o( Clearwater is undergoing great changes and is in need of entertainment for the
, general public.
Objective
Entertainment in dov{ntown Cleanvater would accomplish several objectives
for the City. 1) Bring people back into downtown (Revitalization) 2) Revenues'
from: sales tax and property tax 3) Increase in tourism due to special one of a kind
exhibits and entertainment 4) Hotel and entertainment a short distance to '
conference center. ,
In order to increase cash revenues, the DeveJoper with the cooperation of the
City will encourage private investors to expand service businesses that will address
the needs of the new clientele within the development area and also within central
Clearwater. The Developer will propose sources of financing and and innovative
marketing program.
Facilily/Projei;t ,
A. Hotel w An international hote] chain is interested in Cleanvater and
specifically the proposed site for a 200~250 room facility overlooking the downtown
and bay area. Hilton Hotels Corporation has reviewed the preliminary plans and are
interested in proceeding once Kinlberly Enterprises ties itself to the proposed site..
This is contingent upon the necessary market studies and financing. We are
considering two other major hotels to be disclosed at the time Kimberly Enterprises
receives a Letter of Intent or Option from the City relative to the Site. The hotels
design will include facilities to attract the leisure and busiTIess traveller.
B. Amusement/Attractions - Attractions are a vital part of the entertainment
center. The energy and movement creates a people-magnet which benefits the center
as a whole. Attractions considered at this time are an eighteen theatre complex, live
shows and dance clubs, arcade and game area, and a childrens playroom and rides.
In add,ition, two seperate entities yet part of the total concept are Aquatheatre and
Comedy Hall of FaIne. The Aquatheatre and Comedy Hall of Fame are
destinations for a large number of tourist. The total amusement package will
enhance and draw visitors not only to the plaza but to the whole downtown area,
,
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, ,C. Restaurants M Kimberly Enterprises will contract with a nationally
recognized and professional management company for food and beverage ,
concessio'ns and guarantee revenues. Fine and casual dining, as well as dinner shows
and fast food will offer a variety of selections from which our guest may choose.
This will cnhance the overall concept to guarantee success.
D. Public facilities M Public facilities are an integral ,and necessary part of a
fully functional entertainment complex. Parking n~eded to service the complex,
hotel and a portion of the downtown are~ is estimated at six hundred spaces
minimum. Security, first aid, an~ public restrooms are essential. We will contract
with a reputable management company with guara~teed income.
,Feasibility/Market Studies '
, ' A feasibility study will enable the individual entities and investor's to
detemline the possibilities associated with an entertainment complex including the
components as we envision them developed,on the proposed site. More importantly,
a feasibility/market study will inform and benefit the City. If an elltertairunent'
complex is not feasible on this site, the City can move forward iJ1 it's efforts to
determine the best possible use. Ho\vevcr ir'the outcome is positive for an
entertainment center, we will have the, information to detennin~ the ratio for
restaurants entertainmenUamusement, hotel size, parking, and retail space needed to '
,insure a successful project. In addition the study will establish projection for
numbers of visitors, visitor profile and revenues and other pertinent facts.
, "
,Cost
Estimated cost is apportioned to each element of the entertainment center
which ~il1 be addressed in more detail and completely once a study has been
completed. The following are approximations based on space allocated or square
, footage established at this time. This does not lllc1ude soft cost, land, marketing, etc.
nor is it to,be construed as complete, precise, or unchangeable.
,
Hotel - 210 rooms;
Theatre - 18 theatre complex;
Aqmitheater M 18,500 sq.ft.
Comedy Hall of Fame
18,500 sq.ft. ground space
Entertainment and Restaurants
76,500 sq.ft.
, 'Parking M Aquatheatre 200 spaces
Comedy Hall of Fame 250 spaces
HoteVRetail 300 spaces
Streetscape ~ 100,000 sq.ft.
" $10,465,000
5,250,000
By Owner
By Own~r
4,590,000
366,400
458,000
, 549,600
1,000,000
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Page 3
, Landscaping
Site Amenities
Site Lighting
Site Features
Contingency 201l!u (site utilities,sewe'~"etc.)
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250,000
, 1 00,000
75,000
100,000
3,8,67,000' ,
1 ,800,000
$28,871,000
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Architeclural Fees
ESTIMATED CONSTRUCTION COST
, '
A Team Effort ,
: Kimbe~ly Enterprises has brought together a team of national arid
internati~nal professionals ~ho h~ve expressed confidence and reliance in our
, abilities, 'experience and dedicated intent to the development of the project. The
'following are the team players at this t~l1e.
':'
Fmancing
I'
The Morgan Keegan Company will prepa're and facilitate the fmance
package for Kimberly Enterprises, other entities which make up this project, and the
City. Enclosed is a package with infommtion describing the Morgan Keegan
Company and their capabilities.
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Architecture
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, Architectural development is a fundamental and sensitive piece ofthe puzzle.
Rabun Hatch & Associates. Inc. is the architectural design finn which will act as
consultant to Kimberly Enterprises from the earliest conceptual and planning,
stages, th~ough the regulatory 'arena and vrrtually every ~spect of the design and .
construction management. Joseph E. Rabun, A.LA. has conceptualized a traditio mil
style reminiscent of a quasi Key West H Victorian architecture with a festive '
atmosphere. Rabun Hatch knows the aesthetics and operational design ingredients
necessary to achiev~ prospe'~tive goals cost ~mcient1y. and uItimately, profit
effectively, With Rabun Hatch on our team we can count on a quality
entertainment development. ~abun Hatch has provided a proftle as part of this '
pac~age.
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Construction
, '
McDevitt Street Bovis are the construction consultants for this sizable".
development Bovis is an international co'rporatiori based in London. Kimb~rly
" Enterprises is working closely with the Director of Business Development located in,
Columbia, South Carolina to detenlline (in this preliminary stage) conceptual'
estimating, constructibility analysis, and scheduling. A project of this magliitude
requires a company with the experience to construct and develop a quality
,entertainment-center. A prof1le of McDevitt Street Bovis is enclosed.
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Marketing
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". &ome of the activities that currently occur in the Beaches communities and,
activities that could o.ccur require the provision of certain visitqr support serv~ces
, such as those provided by a visitors bureau as well as hotels and restaurants. In ,
addition, if new facilities were developed catering to a wider range of activities, these
would almost certainly require visitor support f)ervices. 'Such marketing i~ most
,,' efTective when conducted in association with a private sector business and an .
, organiZation such as a ChaJ1?ber of Commerce. With the improvements that are
occurring in the revitalization process and the possibility of an entertaiiunent center,
there is more 'lIgood news" to promote. ' ' , . '
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VEN~PRISES
P.O, nox 216,5
Roswell. GA 30077
(,j04) .J 16.352'1
Fax: (706) 7fi9.R88i
Kimberly Denise
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. Overview of Career
Licensed with the Georgia Real Estate Commission since 1978. Experience in
marketing and sales 'of multiRfamily. apartments, and residential properties to
, investors. '
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'Acquired G~orgia,Real Estate Brokers License in 1984'and formed Kimberly'
, Denise Associates, Inc. Developed a full service ,organization to provide
financial institutions and developers with comprehensive and effective solutions
to their real, estate por1folio and give direction for new developments. In
a~dition, developed marketing program design and implementation as well as
strategic planning and consulting for not only developers and financial
institutions but 'government institutions as well such as Resolution Trust
Corporation. Housing and Urban Development, and the Veterans Administration. .
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In addition, experience included acquisition'and sales of land for commerdcial
and residential developments, shopping center sales, warehous, and multiRfamily
develo'pments'including extensive contract negotiations. Markets included were,
Florida, Bahamas, North Carolina, and Georgia. ,
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Client List (not inclusive):
Fletcher Land Corporation
, C&S National Bank '
Woodbourne Estates, Ltd., Bahamas ,
First Federal of Warner Robins, Welston Holding Corp.
Security, Federal '
Sunbelt National Mo'rtgage
Reliance Trust Company
" Brindley Construction
Bradford Corporation
" B~W Equities
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Y-McDevi~
,~ 'Street
,Hovis
McDeviu Slreet" Hovis, Inc.
1441 Moin Street ;
Suile 600
Columbiot SC 29201 -2805 '
, "
Phone 803: 799. 2197
Fox 803. 256. 6924
September 19, 1994
Ms. Kimberly Denise
Kimberly Enterprises
'Atlanta, Georgia '
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, ,
Reference:'
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Clearwater Entertainment Plaza
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Dear Ms. ,Denise:
, Pleas'e consider this letter an Indication of our strong il'!terest In ,being involved in the' construction work ,
necessary to bring your project to fruition. We have acted as the general contractor on numerous retail,
commercial, hotel, parking and entertalnmenUype facilities and feel that we are highly qualified to bring great'
. s~rength to your t~am..' ' ,
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We believe that we can construct and develop where necessary such a project that you and the City of .
C;;lealWater will feel very proud of. ,We stand ready to meet with you and the various City officials concerning
the redevelopment of this property.' ,> '
t'pjease keep us advised of your progress and let us'know what further Information you need from McDevitt
. Street Bovls in order to. obtain your approvals, permits a'nd contracts with the City: ' '
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Very truly, yours,
McDevitt Street Bovls, I~c.
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, 'Frank~.'Merry t,,', I
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A Profile .
McDevitt Street Bovis
, McDevitt Street Bovls, founded in 1917. provides ,construction services In the areas of
health care, Institutional, commercial, and industrial building.' maintaining a tradition of
excellence. based upon consistent delivery of speed, economy and quality for those
77 years. The company Is based in Charlotte. North Carolina. and operates full service
offices In Atlanta, Columbia, Dallas, Nashville. Orlando, Raleigh. Richmond and
Washington, D.C.
Emphasizing a team approach" the company olfers project/p'rogram management
services, construction management, general construction, technical services
consulting and design/build services, tailoring these programs to meet each client's
Individual needs.
!
These services are divIded Into two primary programs. Preconstructlon services
include conceptual estimatIng, value engineering, conslructlbllity analysis and,
scheduling.. Construction services include project,management, contract
administration, .cost control, scheduling ,and quality control.
McOevlU Streel Bovls works with a variety of-clients across the Unlled States, many, on
, an ongoing basis, In the development and construction of hotels, office buildings,
, shopphlg centers and malls, heallhcare facilities, religious facllltfes, educallonal
facllltles, high-rise residential buildings, Industrial complexes, and recreational facilfUes.
McDevitt Street Bovis Is ranked 15th ,among bullding contractors by Building Design &
Consiruction, 9th among heatthcare builders by Modem Healthcare and 1 st among
, retail builders by Shopping Centor World.
'.In 1993, the company recorded revenues of $441.0 million with its total contract
Involvement broken down as follows: "
120 hoallhcare projects totaling $745 million
· 22 offices totaling $277 mIllion
· 31 Industrial projects totaling $116 mlllfon
11 hotels totaling $51 mlllion
· 15 retail projects totaling $96 million
7 transportatlon projects totaling $66 mllllon
· 8 residential projects totaling $107 million
· 12 sports 'and enlertalnment projects totaling $48 million
· 3 educational projects totaling $25 mfllion '
. 2 correctlonal facHilies totaling $34 mllllon
· 10 religious, parking. and other projects totaling $31 million
In summary, McDevitt Street Bovls was Involved in 214 projects totaling over $1.5
bllllon and Involving more than 26 mIllion square feel. ' .
The company Is part of Bovis, Inc., the U.S. based component of the world-wide Bovls ,
Construction Group. The Bovis, Inc. group, which was ranked 2nd largest
construction management group In the U.S. by ENR In June 1993, also Includes
Lehrer McGovern Bovis, headquartered in' New York, and Schal Bovls, Inc..
headquartered In Chicago. '
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Dir~ctor of Business Development/Senior Estimator
Project Role
Frank's responslbllltfes include estrmating, design coordination, value engineering,
SCheduling and expediting. He will work closely with our Project Manager and other
members of the project deliv'ery team to establish an effective'preconstructron schedule
and ensure, that 'all mltestone dates for the preconstructlon process are achieved.
Frank will contfnue to stay Involved with the project as necessary throughout the
course of constructlon,. '
, Professional Pr'ofilo .
Frank Joined McDevitt StrE!et Bovis In ~ 993 and has 27 years of experience In the,
construction services industry: Fronk received a Bachelor' of Science In Clvll '
Engineering In 1962 from the University of Tennessee, Frank Is a ~rofesslonal
Engineer in the slates of Georgia and Tennessee,
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Frank has supervised and, participated in all stages of preconstructlon leading to ,
successful 'contracts ranging' from $1 to' $200 million. A representative list of proJects
In ,this category are: ' ,
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. CourtlandlCentral Parking Deck, - Atlanta, Georgia
350,000 square foot, eight levels Precast
Wildwood Office Building 8, Atlanta, Geo'rgia
342,000 square foot, 15 stories ' '
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17 stori~s, 506 rooms
Georgia World Congress Center, Phase III, Atlanta, Georgia
583,000 square foot, three stories
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'Bayport Plaza Office BUilding & Hyatt Hotel, Tampa, Florida
Hyatt Hotel - 452 rooms, 13 stories '
Office Building - 278,0.00 square foot, 11 stories,
Harbour Island, Tampa, Florida
Infrastructure - 210,000 square foot, 276,000 square foot parking
Harbour Island Hotel, 300 rooms, 12 stories , '
" One Harbour Place Office Building - 217,000 square foot, 9 stories
The Market - 105,000 square foot, two stories
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Penta Hotel; Atlanta, Georgia
Renovalion~ - 530,000 square foot, 504 rooms, 25 stories
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, Jefferson-Pilot Office Building. Greensboro. North Carolina'
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Office' Building - 175,000 square foot, 8 stories '
Parking Deck ~'167,000 square foot, 4 stories, 523 spaces
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,Co'nsolidated Balance Sheets
December 31, :1993 and 1992
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Auditors~ Report Thereon)
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Two First Union Center
Charlotte, NC 28282.8290 '
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Independent Auditors' Report
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, The Board of. Directors
,McDevitt Street Bovls. Inc. '
We have audited the accompanying consolidated balance sheets of McDevitt Street Bovis" '
Inc. and'subsldiary 'as of December 31:. 1993 and 1,992.. These 'consolldated balance
shee~s 'are the responsibility of the' Compan'y's management. ,Our responsibility is to
express an opinion on these consolidated balance sheets base~ on our ~udits.
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, We conducted our audits.' in acc()rdance with generally acc~pted auditing standards.
, Those', standards 'require, that we plan and perform the aU,dit to obtain reasonable
','assu~ance about whether the balance sheets are free of material misstatement. An audit
of a balance sheet includes examining, on a tes.t basis, evidence supporting the amounts
and disclosures in the balance sheet. An audit of a balance sheet also includes assessing
treaccountIng principles used and significant estimates'made by' management, as well
as evaluating the overall balance sheet presentation. We believe that our audits of the' ,
balance sheets provide a reasonable basis for our opinion.
, In' our opinion. the consolidated balance sheets referred to above present fairly, in alt
material respects, the financial position of McDevitt Street Bovis, Inc. and subsidiary as
of December 31. 1993 and 1992, In conformity with generally accepted accoul1ting
principles~ '
I< 'p 1M 6PJZ&tJ1;(~ '
February 11. 1994
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MCDEVITT STREET BOVIS, INC. AND SUBSIDIARY
CONSOLIDATED BALANCE SHEETS.- DECEMBER 31, 1993 AND 1992
, (In thousands)
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1993 ~
$; '50.364.' $ 47,196 .
, 32,932 28,503
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42;233 ,50,07.7 .
", 24,091 23,274
7,661 31593 '
4,703 4'345" " I
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162,184 156,988
6,335 ,11,675
.(4,847) (9.4B3)
1,488 21192
, , 5,143 ' 4,238
$168,815 $163.418
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ASSETS
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CURRENT ASSETS:
" Cash and cash equivalents '
Marketable securities
Construction contra~t receivables:
Currently receivable
Retainage
Other ,receivables and current assets
Deferred Income taxes
, Total current' assets
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Propert~ and equipment. net
OTHER ASSETS
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LIABILITIES AND SHAREHOLDER'S EQUITY
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CURRENT LIABILITIES:
Subcontractors. and suppliers' accounts payable:
, , Currently payable
, Retainage on subcontractors
Accrued payroll and related employment costs
Other accrued expenses '
Deferred construction revenues
Total current liabilities,
$ 47,887
20,697 ,
16,217' .
13,204
15,379
113,3~4
$ 48,581
16,161
13,320
13,750
19.426.
1,11,238
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,SHAREHOLbER1S EQUITY:
. Capital stock
Additional paid-In capital
Retained earnings
I Total shareholder's equity
1
210
55,220
55.431
$168,815
99
112
51.969, '
52.180
$.163.418
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, " . are a~ Integral part of these statements. -
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RABUN, HATCH '& ASSOCIATES
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Rabun Hatch & Associates;' a mid-sized, Atlanta based architecture',
firm established in 1975, provides comprehensive architectural services
with an emphasis on design excellence. We have dev!3loped a national
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reputation for design leadership on ~rojec,ts' di~erse In, nature and
scope, from Intimate renovations to complex,multi.dlscipJlned
developments. .
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Here at Rabun Hatch &Assoclates,we ?elievethata cO,nstantawarei1ess
of current design philosophl~s, together with a thoroughknoWle~ge of
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is mandatory to the successful practice of our services. Our talented
professional staff prqvi?es the broad base'of experience necessary to
create distinctive design solutions sensitive to all ~udgetaryt functional
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We uphold a high spiritt:;lfcooperation and personal dedication on each
pr.oject.. Chairman Joe Rabun oversees' a II desig n ~sp~cts of each
project, while President Ted Hatch is responsible for quality control of
the documenta~ion, and construction' administr~tion phases. One
S,enior Associate Is assigned to manage all phases 6fthe,project. and
tog'ether with Joe, communicates directly with t~e Cli~nt. '
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Rabun Hatch & Associates is proud of the, mutually beneficial
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operators and developers Including Hilton, Hyatt, ~heratoni Marriott,
Swissotel, Penta and Oc~idental Hotels. Through these relationS,hips,
we have developed extensive experience in all aspects of hotel design
with a particular emphasis on resort and conference center design.
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Rabun Hatch & Associates has been commended for its pursuit of
design excellence within the hospitality industry as well as the design
profession with numerous awards.,Qur project.s have been pul;>lIshed
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in several architectural and hospitality tradeJournals' as we are
'recogni~ed experts In the field of hotel ~nd conference center design.>
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',' ~oseph E~ Rabun, AlA
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RABUN HATCH & ASSOCIATES
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Jova/OaniolsfBu~by
Atlanta, Georgi,s
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Wolf Associates " ,
Charlotte;, North Carol!na'"
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Auburn Un'iversity:' :.
Bachelor of Architecture
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Alabamal Florida;'Delaware. Georgia"
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Kansas, Maryland, Massachusetts. ,.,.
New Jersey; North Carolina: ,':
SouthCaroHna,Virginia, Pennsylvania,
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N,C.A.R.B. Certificate Numb'e': 1l3,,~78
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1977 . Present
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197d. 1977
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'"RABUN HATCH & ASSOCIATES
Thompson, Ventu/ert, Stainback & ASso~;ates~
Atlanta. Georgia ", ,
Jova/Danjels/Bus~y
Atlanta, Georgia
Harvard Unlversit~. Mutar of Architecture
Brown University. B.S,C.E.
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N.C;A.R.B. Certificate Nu~ber 27.563
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. CLIENTS, ,
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.. Ackerman & Company
Atlanta, Georgia '
"Hyatt Hotel Corporation
Rosemant, Illinois
Intllr.Continent~1 Hotel.
New York, New York
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Adrian Wemer & Associates
Stamford, Connecticut
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Faiaon.stelnctmann
Atlanta, Georgia .
"Johnson Properties
Atlanta, Georgia '
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A.hoka Enterprises
Boca Raton. Florida.
Alan I; Kay Company
Bethesd~, Maryland,
... Plckett/Callentine
Development Company
Dublin, Ohio
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.Sarton Properties
. Atlanta. Georgia
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Tho Sroadmoor Group'
St. Louis, Missouri
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Pier 66, Company
Ft. Lauderdale, Florida
"Continental Hotel Development
Midlothi,an, Virginia
Court Stret:lt Center Associates
Clncinniitl,Oh'io
Potts Properti..
Atlanta, Georgia
BRamada, Inc.
Phoenix, Arizona
. ~.'" /: ~
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Dunfey/Omni Hotels
Hampton, New Hampshire
, .Robin.on~Humphrey Properties, Inc.
Atlanta; Georgia ' "
Emro Land Company'
Findlay, Ohio
"Tishman Speyer Properties
Atlanta, Georgia
, , ~ .,.
.The EquhaDle Life Assurance
Society of the United States
Atlanta, Georgia
,.Gene,.1 Electric Pension Trust
Stamford, Connecticut"
. WP Johnson Properties ,
Atlanta, GeorgIa "
, I
Wor.ham, Stogner & Joblin'Company, Inc.
Atlanta, Georgia '
". ,
"Schal A..ociates
'New York, NY
Rank Development
Myrtle Beach, South CaroUna
, United States Postal Se'rvlce
, Atlanta, Georgia
,
"'Hilton Hotel. Corporation
Beverly Hills, California
"H~i...ton'. Rest.u~.nt., 'In~.
Atlanta,'Georg;a
"
William ANd Company
, Atlanta. Georgia.
*GuU.tedt Gruppen
Sweden
Hardin Intern.tional
Atlanta, Georgia
.. More than on. pro'.ct
... Mor. thin flv. projft't.
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AWARDS,
SOUTH. ATLANTIC REGIONAL COUNCIL
AMERICAN INSTITUTE OF ARCHITECTS
, HONOR A WARD
GEORGIA ASSOCIATION
AMERICAN INSTITUTE OF ARCHITECTS
AWARD FOR EXCELLENCE IN ARCHITECTURE,
. 1980 United States Postal Facility
NOl1hside Finance Station
Atlanta, Georgia
1984 Netherland Plaza Hotol
Cincinnati, Ohio
'AWARD FOR EXCELLENCE IN ARCHITECTURE
A WARD FOR EXCELLENCE IN ARCHITECTURE '
1984 N"therland Plaza Hotel
Cincinnati, Ohio
1985, Hotel Intercontinental
Hilton Head, South Carolina
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RESTAURANT AND HOTEL DESIGN
'WINNER. HOTEL CA TEGORY
NATIONAL TRUST FOR HISTORIC PRESERVAnON
HONOR AWARD
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1986 Hotellntercontin'enlal
, Hilton Head, Sou~h Carolina
1984 Netherland Plaza Hotel
Cincinnati, Ohio
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FIRST PlACE,' RENO VA nON
RESTAURANT AND HOSPITAUrv
THIRD PLACE, INTERIOR DESIGN
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1984 Netherland Plaza Hotel
Cincinnati, Ohio
1986 Hotellntorcontinental
Barony Restaurant
, ' Hilton Head. South Carolina
DESiGNER'S CiRCLE AWARDS
NATIONAL COMMERCIAL BUILDER'S AWARDS
MERIT AWARD FOR INTERIORS
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FIRST PlACE FOR LOeaY RENO VA TION
, 1984 Netherland' Plaza Hotel
Clne.innatl, Ohio
Swissotol Atlanta
Atlanta, Georgia
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FIRST PlACE FOR LARGE MEETING ROOM
1984 Netherland Plaza Hotel
Cincinnati, Ohio
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SECOND PLACE, RESTAURANT RENO VA TION
'1984 Netherland Plaza Hotel
Cincinnati. Ohio
ATLANTA CHAPTER
AMERICAN INSTITUTE OF ARCHITECTS
ARCHIFEST AWARD FOR CONCEPTUAL DESIGN
THIRD PLACE FOR LOBBY DESIGN
1984 Netherland Plaza Hotel
Cincinnati, Ohio
Hilton Head Hilton,
Hilton Head, South Carolina
FIRST PLACE FOR LOaaY DESIGN
1986 Hotellntorcontlnental,
'Hilton Hoad, South Carol.lna
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PUBLICATIONS "
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LODGING HOSPITALITY MAGAZINE
April 1983
Ballastone Inn, Savannah, GA
LODGING MAGAZINE
January 1988
'How to An'alyze Site and Bllldllng Factors'
by Josoph Rabun ' "', ,
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ARCHITECTURAL RECORD
,August 1983
Court Street Center, Cincinnati, OH
LODGING MAGAZINE
May 1988' , .
'Preparing Design Documents for Londors' by Joseph
Rabun . " "
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CONTRACT MAGAZINE
, .April 1984 , 'I
Lee Vista Marriott, Orlando, FL
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LODGING MAGAZINE ' "
November 9188, .
'Hotel Project Wrap-Up' by Edward M. Hatch
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CONNOISSEUR
'June . August 1984
Court"Street Center, CIncinnati, OH
INTERIOR DESIGN
March,1985 .
Nethorland Plazs, Cincinnati, OH '
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, THE PLAIN DEALER MAGAZINE
, September 1984
Netherland Plaza, Cincinnati, OH
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INTERIORS MAGAZINE
August 1985
,Tyson's Corner Ramada
Falls Church', VA
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LODSGING HOSPITALITY MAGAZINE
November 1984 ,
Netherland Plaza, Cincinnati, OH
Loe Vista Marriott. Orlando, FL
BUILDING DESIGN & CONSTURCITON '
September ni8S , '
netherlond Plaza, Cincinnati, OH
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PEROGRESSIVE ARCHITECTURE
January 1985
Netherland Plaza, Cincinnati. OH
HOTEL PLANNING & DESIGN
, Whitney librarY of Oesign, 1985,
Notherland Plaza, Atlanta Ral:Tlada Renaissance, '
Hotel Inter-Continental Hilton Head, se ,
ARCHITECUTRAL RECORD,
LIGHTING SUPPLEMENT
November 1991
Swissotel Atlanta
RESTAURANT AND HOTEL DESIGN
October 1986
Hotollntor-Continental Hilton head
Hilton Head, se
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Morganl{~egan
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(""'Jrgan Keogan & Ccmpony. Jnc. '
( 19 Buckhead PlazellSulle 1600
I' 60 Poachlree Road. N,W,
AlIanla, GeorgIa 30305 '
404/240-6700 .
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" , , ,mbola New YOlk Slock Exch[lI1go, Inc.
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September 20.,1994 '
Ms..Ki~llberly Denise
Kimberly Enterprises
Post Office Box 2165
Ros\vc1J, Georgia 30077
Rc: CHy of Clcanvntcr, Florida
Public/Private Mixed-Use Land -Development ~rojcct'
Dear Ms. Denise:
We have rev;cyved the preliminary information you provided Morgan Keegan & Company, ,Inc.
(UMorgU11 Keegan") with respect to the 'project referred to above. Based upon our'diligence efforts thus far,
the proposed plan appears to be in line with our understanding of'what the City of Cleanvater (the "City")
desires for its land on Cleveland Street, and Morgan Keegan is interested in acting as investmcnt banker to
the group you represent as developcr of the redevelopment effort (the "Developer") and coordinating the
financing which will be required for the project nlld related infrastructurc improvcfllcnls.
Should we rench an agreement with rcgards to,the terms of our engagement, it is expected that
Morgan Keegan will provide to the Developer n greater level of services than that of placing or
undcnvrithig thc debt securities associat,cd with the redevelopment of the City's subject property. We also,
anticipate that we may be' required to assist in the negotiations and review of Ule various contracts relatcd
thereto.
Investment Dankin~ Services
, , A'6 with must unnsactions, it is expccted that there will be a placement or ulldcnvriting of debt
securities. As a parl of the investment b~nkiJJg services (0 be provided to the DevCloper, Morgan Keegan
wHl, on a best efforts basis, undertake Lo seH the debt securities to be issued. During this process, Morgan
Keegan will gather andcompifc relevant data into \ufonnation memoranda, assist in negotiating tcnns and
transaction stmcturc with potential investors/ieliders and assist in the legal dOcUlilClltatio,1 orum proposed,
transaction.
Morgan Keegan will require your participation in thcprepnration of the oLTering documents and,
possibly~ in meetings with ~clected inves,tors/lendcrs. '
111e pricing for the investment banking, placement wId/or undcn\'riting services provided to the
Developer will be dClennincd after further discussions with you and shall be a percentage of the gross'
amount of sccurili~s issued' to finance the project. ". ' , ,
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September 20) 1994
Page two
Expense Reimbursement
, 'Morgan Keegan will incur'various out-of-pocket expenses ill conjunction with the provision or the
various services outlined above. 'Our firm nomml1y requires an initial expense deposit before proceeding
with an engagement related to a dcvelopment project. However, Morgan Keegan may forego such deposit;
, if so, we shall seck reimbursement of actual out.of-pockct expenses incurred on a monthly basis. A full
accounting will be provided to you. . ' " : '
General Terms Rnd Reauirements
It is expected' that Morgal) Keegan will endeavor to procure for the Developer a financial
commitment from third party investors on a limited ,I"ffering or private placement basis. 111e transaction
'shall bc subjcct to approval of ,,,forgan Keegan1s credit rcvic\v committee, completion'of clue diligence.
, satisfactory to Morgan Keegan, and our mutual ag~cemcnt to proposed transaction temlS. This letler is not
'meant to be'construed as a financing conmlitmcnt. Accordingly, ilO legally enforceable obligation against
Morgan Keegan \vith respect to the 'completion of any proposed financing shall b,e created by, Ulis letter:
1)leasc also understand Umt this letter docs not speak to a Morgan Keegan firm' underwriting,
,bridge loan or other commitment of Morgan Keegan capital, any of which would bo subject to a separate '
, written agrecment. Morgan Keegan shall retain UlO right d~.Ifing the term 0'[ any agreement with the
Developer to engage olher investment bankers whose, servicc it deems necessary for the ,successful
marketing and completion O[U1O proposed transaction at no additional cost to yo,u.
I hope that this infonnation will be helpful to you as you continue your discussions wi~h the City.
111C project is an exciting one, and I look fonvard to the prospect of working with the City and you. Should
you have questions regarding the' above or need additional infommtioll, please give me a call at (404)
, 240-6761. " '
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Public Finance Department
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Morgan Keegan & Comp'any, Inc.
, Morgan Keegan Tower '
Fifty Front Street '
" ,Menlphis, Te'nnessee 38103
(901) 524-4100 ,I I
,(800) 366-7426
Morgan' K~egan,& Company, Inc..
3060 Peachtree Rci:idt N.W.
Suite 1600
Atlantat'Georgia 30305 " ' ,
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',(800) 669~3469
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, ',820 Shades 'Creek Parkway, "
.. Binningham, Alabama 35209
(205) 879-0016
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, Cumberland Securities, Inc. , '
530 S. Gay Street"
Suite 800 " ,',
, KitoxvilIe, Tennessee 37902
(615) 637-1131
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3600 Cantrell Road '
Little Rock, Arkansas 72202
(501) 666'-1566 '
(800)'758-4155
Scharff &. Jonest Inc.
a division of Morgan Keeg~
909 ~oydras S1!cet~ Suite ~300
New Orleans; Louisiana701 12' " "
(504) 529-1556 I
'(800) 723-'1521',
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MORGAN KEEGAN AND
. THE MUNICIPAL FINANCE GROUP
'Morgan Keegan & Company, Inc., headquartered i~ Memphis, is'a"full service brokerage and
irivestment bD,nking firm. The firm is a publicly held company with its stock listed on the New
York Stock Exchange, and is one of the South's largest New York Stock Exchange member firms.
Morgan Keegan is one of the strongest regional investment banking firms in the country, with net
capital in excess of$124 million. The firm has 31 offices in 12 states and oyer 1,200 employees
that proyide a comprehensive ~rray offinar;tcial services to municipal, corporate, institutional and
individual clients and investors throughout the United States and abroad. '
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The company's headquarters is located in the Morgan Keegan Tower in downtown Memphis.
The finn has a second office located in Memphis and 29 other offices located in the following
. cities:
Atlanta; Georgia
Austin, Texas
Baton ~ouge, Louisiana
, Birmingham, A1ab~a
Boston, M~sachusctts
Bowling Green, Kentucky
Dallas, Texas
Decatur, Alabama
Fairhope, Alabama
Fort Lauderdale, Florida
Houston, Texas . ,
Huntsville, Alabama '
Jackson, Mississippi
< Jackson, Tennessee
Knoxville, Tennessee (2)
Lafayettet Louisiana
Lexington, Kentucky
Little Rock, Arkansas
Louisville, Kentucky
Mobile, Alabama '
Montgomery, Alabama (2)
Nashville, Teimessee
New OrleanS, Louisiana
New Yorkt New York
Pensacola, Florida
Shreveport, Louisiana
Wilmington, North Carolina
Morgan Keegan has a particularly strong commitment to both issuers of and investors in munici-
pal tax-exempt and taxable debt, including financings for general improvement, utility, resource
recovery, solid waste, ,health care, education, airport, housing and ,industrial development.
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Drawing on Morgan Keegan's extensive resources; advanced computer capabilities and in~depth
knowledge of the municipal markets, the Municipal Finance Group offers innovative strategies to
best meet each issu,er's objectives. The Municipal Finance Group is comprised offour primary
departments: '
Public Finance
Trading and Underwriting
Institutional and Retail Sales
Fixed Income Research ,)
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Through iis six p~blic finance officest Morgan Keegan t s Public Finance professionals serve as '
both underwriters of negotiated offerings and financial advisors to all types of issuers of'tax- ,
exempt and taxable municipal debt. Each issuer's fimmcing objectives are different. The Public
Finance professi,ol1als work to de~elop a debt structure that will both'meet the clienCs goals'and ;
garner wide acceptability in the market. '
The Public Finance Department serves iti an unclerwriting or financial advisory capadty to issuers
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Water, sewert' gas and electric revenue bonds, ' .
Bond, tax and revenue anticipationnotes
Health care and retirement facility revenue bonds
Multifamily and single family mortgage revenue bonds
College and university bonds '
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Airport and other transportation related bonds
, Resource recovery revenue bonds
Solid waste disposal revenue bonds
Curi'flOt and advance refunding bonds
M~cipallease transactions and certificates of participation '
Taxable municipal bonds
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TRADING AND UNDERWRITING '
Morgan Keegan participates. as a manager t co~mariager or underwriter of municipal bond issues
, aggregating over $7 billion par amount annually. The firm's trading and underwriting prof~ssion-
als constantly monitor the municipal.credit inarket~, insuring the' issuer the 10)Vest possible interest
, cost on all issues we underwrite. Morgan Keegan also m~es'a market in all issues we,manage,
thereby insuring an ongoing secondary market (nnd liquidity) fortheissuer's bonds. Morepver,
Morgan Keegan's strong capital base and the finn's willingness to commit capital assures every
issu~r the aggressive pricing necessary for a successful underwriting.
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Constant monitoringofinterest rates
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Aggressive pricing
Willingness to comniit capital
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Morgan Keegan's sales force consists of over 475 professionals, approximately one-quarter of
whom are devoted solely to placing fixed income products with institutional investors. The
institutional brokers cover virtually all of the major bond funds and institutional investors in the
nation, as well as smaller regional institutional investors such as bank trust departments and
corporations. The retail brokers offer broad market coverage in our primary market area, which
is concentrated in the'southeastern and south central United States. Morgan Keegan's institu-
tional and rctail sales force assures municipal issuers of:
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Broad distribution of bonds to both institutional and retail investors
Strong preseIling effort for debt instruments with innovative or Unusual
str;uctures
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FIXED INCOME RESEARCH' ,
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Morgan Ke~gan is one of the few regional firms in the country with a well-staffed Fixed Income
Research Department. On an ongoing basis, the'department reviews pffering pirculars for issues
for which we are an underwriter or a member of the sellirlg group. The' departrllent examines
particular credits of cities, counties, states, and othe~ political subdivisions. The departm~nt also
provides resear'ch to our underwriting and trading department' in order to aid'them in determiriing
valuation of a bond trading in th~ secondary market. '
The Public Finance Department utilizes these capabilities on behalf of our clients iri. many ways.
One application that is particularly important is hi the area of market timing. Many issues, espe-
cially r~funding issues, are sensitive to changes in interest rates. Of coUrse, it is always Morgan
K~egan's goal to insure the issuer is paying the lowest possible interest cost on its bonds. Our
Fixed Income Research Department analyzes interest rate trends which we will utilize in market'
timing. " ,
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Evaluates credits of municipal issuer~ ,
Generates reports on topics of interest to fixed income clients and investors
Assists traders in valuat~ng bonds trading in the secondary market
Monitors political and macroeconomic trends ,that can affect interest rates
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EDUCA'rION:
LAW FIRM:
AREA OF
PRACTICE:
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PARxER, JOHNSON:' COOK & nUNLEViE:
A'lTUllN1';YS Mom CQVNSllLOas A r LAW
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ATLANTA, GEORGIA :10309-3514
(-40-4) 812.1000
FA(,."M'LI\~ (404) 3lI8.7<4""'J
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BIOGRAPHICAL S~ETCH OF
CHARLES C. BENEDICT
state Bar ~f Georgia
University of Georq{a(B.B.A.' ~nd L.L.B.)
Partner in Parker, Johnson',. Cook & Dunle.vie. nf'
Atl~~ta, Georgia
Commercial Real Estate (T.al"lcH ng, Leasing and
, Investment); Corporate and International Law'
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American and 'Atlanta Bar Association; 'state 'Bar of
Georgia: Lawyers Cl uh n'f Atlanta; 'swiQQ...A1nsrican
chamber of Commerce; German-American I Chamber of
Commerce: 'Forner Tl1.19mbQ:t" 0 f tho EXQoue i ve .' Commi tt.ee
of the Real Estate section of the Atlanta Bar
A~~noiation: MemPQr of thQ Construotion Contracts
and Architects Contracts Committee of the Real
ProPQ~ty SQction of the ^rnoric~n Bar A~~oQiation'
Immediate Past Chairman of American ,Bar Association
Subeommi i;tee on the Design ProfelSlS,ional ' S Rula
During construction; Member of the 1990 and 1991
Rent. hdjuGtment Oubcommittee of the American Bar
Association; Member of the 1992, 1993 ana 1994
Landlord':5 Remedies SubCOllUul t.tee 01: the American
Bar' Association; Member of Mortgage Bankers,
~esoeiQtion o! G~u~91~
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Frequent It:c.;turer, tor society at Industrial and'
Office Realtors '(e.g., Speaker at SIOR seminars in
Arlington, va., Atl~nta,. Baltimore, Dallas,
Houston, Kansas city, Miami, Nashville, New
Orleans, ,New ~ork,' seattle" St. L'ouis, st.
Petersburg, Tampa ,& Washington, D.C.); Speaker and
panelist in the I, 1976"'1917 continuing', Legal
Education' Workshops on Real Estate of- the Atlanta
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PAnKF.R, JOHNSON. COOK & DUNLEVIE
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Bar Association: Speaker and panelist at February,
19 e 4, seminar .1n l"rankturt, Germany, sponsored by
the International Institute for Tax and commercial
LaW;l"requent'lecturer at 1989,1990,1991,1992,
and 1993, Continuinej Education Seminars 'for' the
Atlanta Board of Real tors: Co-Sponsor ot, paper
presented at the 1989 ABA Annual Meeting in aawaii
on Construction Contracts; Co-sponsor of paper
'. presented at ,the 1990 ABA ,Annual Meeting in Chicago
'on Commercial Leasing 1 'Speaker at May, 1991
CCIM/SIOR commeroial Investment Rea~ Estate
Institute in Atlanta, Speaker and panelist in: 1991
SIOR Tenant Representation conference in Atlanta;
Speaker at February, 1992, seminar for, Atlanta,
society of CommarcialRealtors on strategy of
Foreign Investors Purchasing Real Estate in the
United ~tates '
Chief legal advisor to the C'~nsulate General oi'
Switzerland, Southeastern Region;, Member' ,of the
Steerinq Committee of the SWlss-American'Chamber o~
Commerce: Recipient of the 1990 Cert:ificateof
,Appreciati"Cm from the Atlanta Soc i Aty nf. CQrnmqrcial,
Realtors'; . Recipient of the 1990 Cert.ificate of
,Appreciation, from t.he SociA-t.y' nt. Industrial · ,and. ,
Office Realtors of A~erioa,
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1275 PMCHTRER ~TIU;E1', N, F..
ATI.ANTA. GEORGIA 3OJOO-~S74
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Parker, Johnson, Cook & Dunlevie is a firm of thirty-two attorneys (ninete~n
partners; twelve associates and one of-counsel) engngeu in 0., general business practice
including corporate, tax, hanking, ~curities, litigation., insurance and self-insurance, health
care, renl esrate (commercial and residential) rcgulation~ legislative amI guvernmental
affairs and the other areas of practice generally associated with the "full service" law firm.
The firm was created in 1975 as Parker, Johnson & Cook, and on January 1, 1981, Henry
H. \Vare. Jr. and Steven S. Dunlevie merged with:Parker. Johnson. & Cook. Upon Mr.
Ware's death in 1984, the firm adopted its present name.
AREAS OF PRACI1CE
1. Corporate
In response to the growing needs of existing and new clients, the firm has .
, developed an extensive and increa~lngly sophisticated corporate practice, encompassing (he
generltl corpor:\te, 5ecuritip.~, t~x, nnel hnnking nnel finance areas.
(a) Gcncrnl CollJOrntc;, s.eWrlties, and Tnx. The firm has an e~ten5ive
practice in the areas of mergers and acquisitions, contract formations, contract disputes,.
public and private securities offerings (includIng industrial development bond is!lues),
franchising, limited partnership s~dications, technology and software licensing, dOIl1estic
and international product distribution arrangements, corporate organization and
reorganizations, venture capital, leveraged .buy-outs. pension and profit sharing, corporate
and partnership taxation, civil and criminal tax controversies before the, Internal Revenue
Service and U. S. Department of JU6tice, and partnership and general corporate coumeling
with regard to day-to-day decisions of the modern business enterprise.
(b) Bailldna and rmance. The firm currently serves as general counsel to
two federal savings banks, a state chartered credit union, and a state chartered trust
company. Representation of these clients requires extensive knowledge of federal and state
banking, consumer protection, tax laws and regulations, and involves frequent contact ~ith
federal and 'tate regulatory agencies. In, additio~ the firm Gt'ts ~s special counsel to
numerous national anu state banks and related holding companies, thrift institutions,
mortgage companies, insurance companie~, and other financial institutions and groups
seeking to organize financial institutions in connection with the structure of transactions,
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regulatory applications. preparation of securities registration materials, enforcement
, proceedings, loan workouts and foreclosures, litigation, and other matters. The firm also
serves as approved counsel to the Resolut'on Trust Corporation (RTC) and Js'presently
rep,resenting the RTC in several conservatorships and, receiverships, involving financial
in5tilutions.
2 Real Estate
Real &tate ha.s been a driving force in the Atlanta economy since the late
1960's, and the firm has developed the skills and experience needed to meet the challenges
of this ever changing indll;stry. ' '
(a) R~ Estate Lending.
The firm represents a number of life insurance companies, commercial banks
nnd suvings institutions which originate, ncqllire nne.' service lonns secured by real ~stntc.
The firm provides legal services associated with the commitment and closing of short-term
construction loans, intermediate-term c balloon loans and long~term permanent loans. In
recent years, the firm's real estate practice group has devoted a substantial amount of its
attention to refinancing a~d restructuring performing loans and to "working..out" delinquent
or non-performing loans. The real estate practice group also is very active in protecting the
inlerests of lenders in reRl estate collateral through receiverships, forec1oSl1re~,
confinnation~ and the deficiency juugrnent process.
(b) Real '&tatc Development.
The firm is equipped to handle the full range of developer's needs. including
land atquisition contracts, zoning and land use regulations, uue diligence, lease negotiations,
joint venture and partnership formation, construction, architectural aod engineering
C'ontracts, development ~greements. :md property, m~m:1Bement :tgreerrients. Typi r..a I
transactions handled by the fum include raw land acquisitions, syndications, development
of shopping centers, motls, office buildings, apartments, hote13 ond warehouse projects. The
firm also represents residential subdivision and condominium developers and has been
active in the creation of protective covenants, condominium regimes and homeowner
associations.
(c) Other Real Esta,te Leual Services.
The firm also represents owners and purchasers in the acquisition and sale
. of commercial, residential and agricultural real estate, international investors acquiring real'
estate in the 'United States, real estate broker~ negotiating and enforcing comn1i5sion
agreements, property managers. property owners and tenants in landlord/tenant disputes,
and owners and contractors in building contract disputes. " , ,
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3.
Jjtlption
The firm has developed a sophisticated litigation practice in both the federal
and the state court systems. The practice Is founded primarily upon general commercial
and busincR.<<i litigation, and the department has developed significant expert,i~p. in thf; Rren'i.
of securities, insurance and self-insurance, dvi1and criminal tax. and franchise law, business
piracy and noo.competition l:lw. tr3.IDiaction:1.l dto;pute~, and bankruptcy lnw. The firm nlso
handle'i n significant amount of general liability cases for insurance carriers and self.
Insureds; III addilion, the lleparllueul ullu~rlak.~s subsluntial matters involving medical and
hospital professional liability, malpractice, personal injury. products liability, and other areas
of litigation. The firm performs the dual function of provf~Hng litigation suppon for existing
business clients of the firm and handling particular matters for clients who retain the firm
specifically for litigation services.
4. Insurance and Se1f-IDsuran~
, General corporate work and rcprC:icntation of insurance companies, self-
Insureds, agencies, brokers and related entl~les before the Insurance Departments of various
States concerning mergers and acquisitions; , formation, organization and licensure of
insurance companies; rating and fii1ancial examinationsj receiverships and insolvencies;
policy form and rate approval: negotiation and approval of reinsurance trammctions;
resolution of regulatory problems and representation in disciplinary proceedings; and
general business consultation on insurance, self-insurance and insuI"'.J.nce-related matters.
5. Health Care
Uenerallegal services to physicians, hospitals and health care practitioners,
including representation before various federal, state and local courts and regulatory
trihunals. General corporate work and representation of hospitals, c1inics, physicians, trade
H"soci~tions ;tnd provider groups with re.spect to various m:\tters including the development
and licensing of alternative delivery mechanisms, such os HMOs, PPOs. and self-funded
pln11s, ,
6. Le2,lslal1ve and Governmental Affairs
Representation' of various corporate clients and trade associations in
connection with the development and coordination of th~ir overall government relations
programs, including strategic planning, monitoring of legislative and regulatory activities,
drafting Wld lobbying of legifilative and regulatory proposo.ls and assistance in the resolution
of v~riQus problems related thereto.
7. Constl11ction
, The firm also provides legal services to the various participants' in the
construction industry including owners, contractors, sub-contractors, supplters and design
professionals. The firm is able to provide assistance in contract drafting, dI5pute avoidance
and dispute resolution through negotiation. mediation, arbitration or traditioanllitigation. ,
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. October 7, .1994
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Ms. Kimberly Denise
. Kimberly Enterprises
1020 Kings Road
Watkhlsville, aA 30677
, '
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RE: PROPOSED CAPRICE ENTERTAINMENT CENTER
CLEARW~TER,FLORIDA
. ' '
Dear Kilnberly:
'/
I certainly enjoyed the opportunity to discuss and review, your preliminary plans r~garding the
above' referenced project. '
Based upon our discussion's and preliminary review of the information that you have shared .with '
me', I am interested in working with you and assisting the City of Clearwater and the appropriate
members of your development teain 'on making the proposed hotel a reality.. Of course the extent
" of our involvement will be contingent upon the results of an independent market study and,the
ability to .obtain the necessary financing.
,;
I feel that Hilton is the logical c110ic'e,of affiliation for such,a proposed hotel project in view of
our strengths in the meetings, corporate and of course the leisure markets. As I mentioned, our
existing presence in the Clearwater Beach market is scheduled to terminate in May 1995 and
,Hilton would certainly like to re-enter the Clearwater market with a first class facility.
, '
KimberJYt please keep me apprised of your progress with the proposed project and feel free to
contact me at anytime if I can assist you or any other member of the development team. '
I look forward to hearing from you.
.',
rely,
'/
J 1m H. Henderson'
irector of Development,
Central Region
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Amorlcan Multi. C'lnem s, In c.
Soulh D.lvlslon
29J99U,S.lIwy.19N.
Sullo 320
Cloarwnlor. FlorIda 34921 ,
, (613) 769.2911 "
(613) 766.5961 r^X
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Ms. Kimberly' Denise",
. Kimberly Enterprises
1 020 Kings Road
;Watklnsvllle.,GA '30677
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, ' Dear Kl~berly:
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We have be,en, following with Interest the developments of
, Downtown Clea~ater. Based upon ou~ preliminary dlsc'usslons, -
AMC has more than a passing Interest In' the concept. your team Is .'
developing. Naturaliy, we will consider your proje'ct In light of aU
, the elements - demographic analysls,-co-tenants, pa'rkl,ng, access
and eco':1omlcs - that comp'rlse our declslon~maklng process.,
Thank you for your Interest In AMC. Please keep me' up-ta-date on
your pr9gress. I hope weIll have 0 chance to work together and
don'1 hesltale to caUlf r can os of any help. " . , " ,
, SIncerely I
.<CIx~lUI(~i:J ) ~SX / .
Frank stryjewskl " "
. Senior Vice President
South Division
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ExecuUve Committee
. Phil M. lIendenoll
CIlAtmuut II/1M lJODnl
Ann M. WIlkin.
CIwUnno...EI.cl
, Stephen It Fo"ler
ve &o""mkJ
Bud_ D'.""prrloIItl
, JIUlI<< D. C...
Vr. G"""'NIUII"" A/lQ1,1I
ErlII.:/JriDlI D...zoplrlllll
" Julie F. Nleholl
VC Tourislll
Jolin P.Connell)'
VC M.lnlNn1Up
JudJ Mllehell
VC PlllilicJlltlJJ"ASI
Splcuu E~'1III
Chari,. D. RIg.. JI[
, Tuo".,,,,
R. Cullon W.rd
J_Jiol4 PMt CMJ,tnIJ/I
JUllur J. behlU '
"",al COllNd
. reLer Woodh.m
P TulrLt..I, CEO
Board or DIrector.
Nark N. Abdo
Daniel M. Andrilc
E. D. AnNIroC'i. m
1..01I B. Arnold, It.
OIu'CI E. Dchr
Robert Dlck13\alfe
Alan C. Dmmcln
David IL Donk
G(qOry Oro.hll
, JamJ DItlMt
Robert A, lIurwc1l
RobcrtW.Uynl
DM W. Carlble
lIany S. Clinll
LanyCooper
Roben N. ~1'r:tlI. Cnwfnrd DDS
Mf,f)' A; Devine
DUlle! M. 00)'111
Edwud C. Dtom
Kcn.n.dh 0.1 tuniltm
RobcI\ E. Heilman, It.
SLcVIIM.Ie.rrcriCl
AlDen N. l\allcc
, RlIuel A. K.lmbaU
Robert K.!nne)' ,
~W.Kiciufla(Z
Daniel T. M'M
I.IL M~ln.lf.
Fnnk. V. MUlJlhy. III
Kathy Shan Rabon
leek It Ruudl. Ir,.
TlIm.dge Rlllledgc
naryl I. S~lon
Don L. SUIaI
Ronald W. SWUt
David 1'. Sial..
JIJt\CIl W_
Oc:no IL ,y.'iIIdham
TAMPA BAY
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GREATER CLEARWATER'
CHAMBER OF COMMERCE
128 tt OSCtOLAAVE. P.O. DOX 2<457. CJ.EAII.WAlER, rL 04617. 81:l/461.()()f1 . FAx81:l/<<9.2889
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November 28, 1994
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Rita Garvey, Mayor, and
city commissioners
city of Clearwater
112 S. Osceola Avenue
Clearwater, FL 34618-4748
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Dear Mayor Garvey and commissioners:
On November 28, 1994 the Execufive Board of your ,Greater
Clearwater,Chamber ,of Commerce .was' briefed 'by Peter Gozza,
Executive Director of the community Redevelopment Agency'
(C~), Kimberly Denise of Kimberly Enterprises, D. stanley,
Logue, Vice ,President of Morgan Keegan & Co. regarding
development of the "East End" property. "
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At the conclusion of the presentation, the Board voted,
favorably to support the'execution of a letter of intent by
the city of Clearwater to enable the organizations ,involved
to conduct a feasibility study ,for the project.
Your Chamber appreciates the opportunity to work in
partnfi!rship with the city of Clearwater to h~lp improve our
community.
'.
Sincerely,
/?{)) ~ *" .:
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C!.....-J 1,~..' 1,'/," :1/.....:{ (.'C...~ic.f""",:,,"""
Phil M. Henderson
Chairman of the Board
'J
cc:
Pete Woodham
Peter Goz za '
Betty Deptula
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11/28/94
HOLl.AND~1<N1GHT ... 813 A6? 672ft
'/ " t-O.828
Ge2
jB:01
--~_________W~_~~______
November 29, 1994'
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commuhity RedQvolopmQnt ^gency
ci~y o~ Clearwater
112 S. Osceola Avenue
Clearwater, Florida 34619-4748
Attn: Mr. Peter Gozza
Exe~utive Director
~ j . ,
RG: Ea~t End ProjQot
Dear Mr. Goz2a:
Thin lct.tct' of intent sets forth the understanding oJ:
l<irilberly Enterpr lees, Inc I (the "Developer"), and the City ot' ,
Clearwater, Florida, and the community Redevelopment Agenoy of
the city of Clearwater, Florida (oollectivlilly"tha "city") as. to
thQ genoral termc and oondi~iona for ~he disposition Qnd use of
1;'eal property located,.l.n the downtown redevelopment area of the
city (as more particularly described below) on which t~e
Developer will cnuse the development of' a mixQd-uso projeo~
inoluding ent~rtainlllGnt." rODt.aurant, hotol, and retctil uses (t.he
Uproject").
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The parties agree that it is their. intention to prooQed
forwa~Q with the planning and cvnluation of ~he Project and ~o
na9o~iate 'the -terms of 11 definitive development agreement. The
partieB'ao~nowleage and agree that the city todayreoeived and
conditionally acoepted the Developer's proposal for the
development of the. Project received by tho cit.y on November 23,
1994, in responee to the notice pUbliahec1 by the City on october
25, 1994, and the city designated the Developer as the party with
whom the City would exclusively negotiate the terms of the , ' ,
davelopment of the Projeot and ~hQ disposition of ~he Proporty
'. GUbjoot: to 1:he torms.of t.his letter of intent ana within the time
periods provIded herein. "
Between the date of this lGttGr of intent and cont.inuing
until tho date set forth below by whon a dovelopment nqreernent i5
intended 1:0 be enter,ed into, the parties will. prooeed' as follows I
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11/28/94
HOLLAt~n~KNJGHT ... 813 462 6720
NO. 828
~03
18: 01
city of C1Qarwotor
November 29, 1994
pag~ 2
Novo~bcr 2B, 1994 DRAFT
___~~~___~~_w__________
-----~__~w__~______
1. ~ro;ect Feasibility ~Dalvsis. The Developer will
promptly undertake a study or tJle feasibility of the Projeot and
will through that prooess and at the oompletion of the study
inform thQ City of ~hQ BtatUQ and rOGul~s of the study., Tho
Developer will be responsible for the cost of such study,
including the expenseot any conSUltants retained by the
Developer. The parties will mutually agree as to the consultants'
or any othar p~rsonG who will do thQ fGasibili~y Q~udy.' If the,
fQaoibility study 'oonoludc$ the Project is eoonomically feasible
and the city does not use the Developer toctsvelop the projeot,
then the city will purchase the study from the Developer for an
amount equal to the oU~-of-pooket ~~p~nsa9 paid by the DQveloper
for tho study. The pnrtioo n9rQo ~hat i~ is their mutual
intention that the Ceasibility study will be completed no later '
than the earlier of one hundred twehty (120) days from the date
hereof or seventy-five (75) days after the oev~loper has obtainQd
tgntativQ laasing commitmonts from ~rospootive ~enunts,in tho
Project a6 described below. During the tIme the feasibility
study is being Qone~ the Developer shall have access to the
Property without causinq undue disruption of e~istinq tenants.
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, 2. LSQsingiPurchnain9 Commitments. The Developer will
promptly and diligently prooeed to contact and negotiate with
prospective tenants/purohasers in the Projeot. The Developer
shall seek to obtain t9ntativQ lQasing oommitments or l~~~ers of
intent to laQ~e or purchase epaQe in tho Project from tenants or
purchQsers who will collectively lease or purcnase at least
thirty-five percent (35%) of the total leasable space in the
Project. The Oeveloper will keep the ci.t.y informed of the. status
of suoh oontacts and negotiations and the amount of spaoe
committed. The parties agree that it is their mutual intention
that the leasing commitments or letters of intent contemplated by
this paragraph will have been obtained no lat0r than th~ for~y-
fifth (45th) day aftor, the data of this letter of intent, or
January 13, 1995. The Developex' will promptly notity the city
When the leasing oommitments or purohase oontraots for the amount
of space set forth above have baen obtained. Should the
DevGloper not obtain Guch leaoing oommitmont~ or purohaso
contrelcts by Janual."Y 13, 199!i, then I;he city may rescind the
designation of the Developer set forth above as the developer of
the Project, or it may extend the time for the Developer to
obtain the leasing oommitments, which axtencion mayor may not
olso, in the discretion of the City, extend the time period set
torth in paragraph 1. for the commenoement and oompletion of the
feasibility study. '
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3. ~_~ve!onmont A~rooment. The parties agree to promptly
and diligently negotil:\te and prepnre a c1erinitlve tlgreement
setting forth the terms and conditions for the use of the
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HOLLAHD&I<HIGHT -4 813 d62 6?2A
NO. 828
~04
18:02
city of CloarwntQr
November 29, 1994
page J .
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Novombor 29, 1994,OnAFT
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Propea:i:.y and t.he development.'l!ll\d une or' the Ft:Qjec\:.. :tt.'is bhe
intent ot the parties to oomplete the agreement and present, it to
the qoverning body of the city for its oonsideration no later
than thQ end of'th~ timo period for comploi:.ion of tho fe8"ibility
Bt:udy.
, 4. ~QIDm~Q~e~n~ of Construction. It is the understanding
and intention of the partios that 9ubjeot to thQ condit.iong get:
forth heroin, specifically including the development ngreement
being entered into by the parties, the Developer will commence
construot1oh on the Project no later than ninety (90) days
fOllowing- the compl.etion of the feasibility F;tudy and enterinq
into thQ dovolopmont agrsament. '
5. Pronertv Disposition. The parties recognize and
aoknowledge that the development aq~eement described in paragraph
3 will inoluda provisions d~tailing thQ dispogition of tho
Property to the Developer for development of the Project. The
parties agree that the principal points to be inoluded in that
,agreement pertaining to such disposition of property are:
a. S~r"{ey: The city will have provided tl. survey of the,'
Property to the Developer.
b. Va lUA of thA ProplO\\:'t_y: ThA VF\ l~\e of the Pt.'operty
ohal~ bo dotorminod by an appraisal done by an
appraiser mutually ~9reed upon by the cit.y and.the
Developer. Tho appraisal shall be completed within
ninety (90) days after the completion of the
foasibility study and prior to the oommencement of
construction.
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C. Closihg: Closing on the disposition of the Property
from thQ City to ~ho OQValopor should tako plaoo no
later ~lan ninety (90) days after the fea~ibility study
is' completed or When the City oonveys title of all or a
portion of the Property. '
d. Exten~lon of Closing: The Developer may extend the
da~e ot the Closing tor up to six (6) months upon
notice to that effect to the City which contains
avidGnca satisfaotory to tha city that the DavQIoper
hoa dili9antly pureued ita development, feneibility
stu~!es and financ1ng ot the project and that it 16
unable to close and promptly proceed with construction
of the Project fo~ reasons beyond its oontrol.
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18:B3
HOLLAND&I<NIGHT ... 813 462 6?20
NO. 828
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November 29, 1994
Page 4
November 26, 1994 DRAFT,
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Brokera9~ Cornmissiqn: No brokerage oommission Shall
bo paid tor the disposition of the: Property to the
Developer by the City.
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o~hQr Provi~~on~l other pro~iaions to be inoluded in
the agreement shall be:
(1)
The Oevelopgr rsosiving nn adoquata title
insurnncc policy.
The Developer has exclusive and qu.i.et possession
upon closinq.
Proration or any taxes on the payable that are
either due and payable or haVe accrued as of the
dat:e,of Closing.
The Developer may assign Its rights, dutles,and
obligations under the agreement to any entity 1n
which Kimberly Enterprises, Inc. or Kimberly
DGnise individually (collnotivoly referred to .
horoin 1.\:5 "Kimberly") has D. finanoial interest,
provided that the City Shall approve any ,
assignment if Kimberly does not have a ma~ority or
oontrol1i~9 interest in ~he proposod assignee.
Prior to closing, the city will remedy any
environmental problems or hazardous conditions at
t.ha Property whi.oh would prQVCimt: or adve:rsGily
affect devolopment of the Project, on the Property.
(2)
(3)
(4)
(5)
6.
The ,terms of an equ i. tabl.;! return \:0 the city from
the revenUQS dorivod from the Project.
rntrastruotur~: The parties understanq the City
will be responsible for partioipating in providing
certain infrastructuro to serve the Property,
including,' ~ut not limited to, certain parking
tao11ities, sewer, water, fire protection and impaot '
fees. The parking garage shall have no fewer than six
h~n~rgd fifty (650) parkin~ spaoos.
( 6)
7.
Exclusivit~l so long as this letter of intentrema1na
in effeot and the city has'not resoinded the
designat:l.on of the Developer desoriPGd above" t:hQ city
aqrQOG ~hat it will not oolioit or accep~ nny offers
from anyone other than the Developer to p~rcha6e"
lenss, develop or otherwise use the Property.
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HOLLt=lHDl1.KNIGHT -t 813 (162 67211
NO. 828
1i06
18:03
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Ciey of Cloerwater
November 29, 1994
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November 38, 1994 DRAFT
~~~-----~-----------~~~
The parties recognize, acknowledge and agree tnat nothing
contained nerein is intended to grant to or vest in the Developer
any right or interest in the Proparty other than tho relation~hip
and aotiong spaoifioally described herein. This letter Qf,
, intche does not create o~ establish any vested rights or property
. interests tor the Developer. The patties aoknowled~e and agree
that tho purpose and effect of this latter. is to establish a
preliminary r~lationghlp bQtwQQn the City and the Developer and a
framework for proceeding. with the ev~luation, analysis and ,
planning of the Project and the negotiation of the definitive
terms and conditions for the development of the Project. The
parties further reoognizQ and agrQQ that no congidoration has,
boon paid or given by, either party to the other for this 'letter
of intent arid neither party shall be entitled to any compensation
or reimbursement should this letter of intent be terminated O~
the Projeot not procaad excQpt ac may bQ Gp~cifioally providod
hat'Qln.
Please evidence the City'S aoceptance of this latter of
intent by the siqnature of an Authorized offioial of ~hQ ci~y
bQing placed in ~he spaco providod below. natain one original
countorpar~ for the city's reoord and return one to the
Developer.
S i,noGraly ,
KIMBERL~ ENTERPRISES, INC"
a Georgia corporation ,
By:
Kimberly Denise,
Pr~s idont,
C.."
CITY OF CLEARWATER, FLORJDA
and CO~IUNITV REDEVELOPMENT, AGENC~
OF THE CITY OF CLEARWATER, FLORIDA
'Accepted this 29th day
of NoVembQr, 1994.
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Author1zed OfficIal
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1 V28/94 '
, I
HOLLAHD&.KI"tGHT -f 813 462 6720
NO. 828
008
18:04
/U.. -;: O/.J-t
'C.G/~Av
November 28, 1994 DRAFT
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NevembQ~Bt x~~4 CaBaD DR~~
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November 29, 1994
Community RQdovolopmont Agonoy
city of Clearwater '
112 s. osceola Avenue
Clearwater; Florida 34618-4748
Attn: , Mr. Peter'Gozza
Executive Oireceor
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Re: East End Project
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Dear Mr. Gozza:
This lettor of intgnt SGtg forth the undQr~tandin9' of
Kimberly El1teX'prises, Inc. (the "DevcloperU) nnd the ciey of
Clearwater, Florida, an~,the community Redevelopment Agency or
the City of Clearwater, Florida (colleotivelY, the "City") will
SQrVQ a9-9U~ w~ittQR Op~~n-Aqr~t to you (~+ as to the
general ~erms and conditione for tho disposition and ~~e of real
property located in the downtown' redevelopment are~ of the city
(as more particularly described below) on which the Developer
will caUSe the development: of a mixed-use project, including
entertainment, restaurant, hotol, and ~e~ail usos (tho
IIproject").
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The parties agr.ee that it is their intention to prooeed
forward with the planning and ovaluation of the projeot and to
negotIate the terms, or a det:inltive development Qgrf:!ement. The
parties aoknowledge and agree tllat the city today reoeived and
oondit.ionally accepted the Developer's proposal for the
devolopmont of tho Project recQ.ived by tho city. on NoVGmbe).'" 23, ,
1994, in response to the notice "pllblishecl by the City on Octobot' '
l5, 1994, and the City designated tne Developer as\the party with
whom the city would exolusively negotiate the terms of the
dQvolopmQnt of th9 projsce and tha dispoQitlon of thA Property
8ubject to the terms of this 1etter of intont nnd within tho timo
periods provided herein.
BAtwe~n the date of this letter of intent and continuing
until the date aet forth below by whon a dovelopmQ'nt a~rQ9mQne ig
Intemled ,to be entered' into, the Pllrties' will prooeed os followo I
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11/28/94
18:04
1-IOLLAt~n~kH I GHT -I 8 t:1 462 f;72r1
I~O. 828, ~09
,1
city of cloarw~t~r
N'ovcmber.29, 1994
page J
Uovombor 20, 199~ DRAFT
1. projoot Feasibility Analysis. Tho Oovolopor will
promptly undertak~ a study ot the teaslbility ot the Project and
will through that process and at the completion of the study
inform the city of the status and resul~s of the study. The
DovQlopar will bQ r~oponsiblo for tho OQot of ouoh study,
including the expense of uny consultants retained by the
Dave loper . -Bl-t:flcre\.elT~e-geV&i-apet'-dees-i\a4::-i3~eed w 1 th the
~~~~~o~_ a:~~: :~~~..~~~~~a. ~oa~~~~i~Q~~~ ~~:~~~: ~~~~~
feasfbflIty 3t~~:~~t;~;:;~\tre-U~:~pmen~u o;~ ,
r~ope~~. Ir tne as! lit st 00 eludes he pro ect is
eoonom a to
develoD the Pr01Qot, thQn th4 C ty w 11 purcha~Q the stUdy from
the Developer for ~he an amoun~ &E equal to ~he out-of-pocket
expenses pa.id by t.he Developer for the study. The parties agree
that it is their mutual intention that the feasibility study will
be completed no later than the earlier of one hundred twenty
(120) daya from tho date horaof or seventy-five (75) days after
the Developer has obtained tentative leasing oommitments trom
prospective tenants in the Project as described belowt During
the time the feasibility Btudy is being done, the Developer shall
havQ aoooss to tho ,Proporty without oausing unduo disruption of
exiBting tenants.
2. ~~ ~a~ina/PurChasina Commitment~. The Developer
will ~romptly and dillgGntlY procesd to oontaot and n&gotiatQ
with prospeotive ~nan'~ te ts rchusers in the Project. ~ho
Developer shall seek to obta n tentat ve leasing commitments or
letters of intent to lease Qr purchase space in the Project from
t9nants or purchasers who' wlll collectivQly leasQ a~ loa9~
~ ( ) aquo~c fcc~ ef or Durchase at lea~t
thlrt -~e ercent J ot the total leasable space in the
Pro ec. T e Developer w 1 keep the Clty n ormed of the status
of suoh contnots nnd negotiations and the amount of space
oommittod. The pa~tica n9reo thnt it is thoi~ mutual inten~ion
that the leasing commitments or letters ot intent contemplated by
this paragraph will have been obtained no later than the forty-
fifth (45th) day nfter the date of ~his letter of intent, or
~anuary 13, 1995. Tho Dovolopor will promptly notify ~he city
when the leasing commitments or eurchase contracts for the aluount
of space set forth above have been obtained. Should the
Developer not obtain such leasinq commitments qr DprcQa~e
gQnt~otG by January 13, 1996, thQn tha City may ro~o1nd ~he
designo.tion of the Developer set forth above as the daveloper of
the projeot, or it may extend the time tor the Developer to
obtain the leasing commitments, which extension mayor may not
also, in the discration of tha City, ext~nd the time period set
forth in paragraph 1. for the'commencement nnd c9mpletion of the
teaslbl1ity study.
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11/28/94
HOLL~I~nl1.KHIGHT of 813 462 6720
NO. 828
Gl10
18:135
city of Cl~a~wat&r
Novembe.r 29, 1994
r'aq6 4
Novembe~ 20, 1994 DRAFT
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--~-~----~~------~-
3. JLqvelopmet\t: A9ree~ent.. 'the parties agree to promptly
and diligently negotiate and prepare a definitive aqreement
setting forth the terms and conditions for the use of'the.
Property and thB dQvQlopmont and uoo of tho projoot. It,is the
intgnt of tho parties to oomplete the Q~p:eement:. Qnd present it to
th~ governing body or the city tor its consideration no later .
than, the end of the time period for oompletion of the feasibility
study. '
4. ~9mmeooamsnt Qt CQnstruct!Qn. It is the understanaing
and intention of the parties that subject to the conditions Bet
forth harein, speoifically including the developmant a9r~omQnt
baing QntGrgd into 'by the partiaGf ~ho Dovolopor will oommence
construotion on the Project 110 later than ninety (90) days
following the completion ot the feasibility study and entering
into the development agreement.
5. P~operty Disposition. The partiea reoognlze,and
aoknowledge that the development agreement described in paragraph
J will include provisions detailing the disposition of the
PrOpA~ty to the Devalopsr for davGlopmsnt of the Projeot. Tho
parties agree that tho prinoipal pointe co be included in ~h~t
~greement pertaining to such dlspositio,n at: property are:
a. SurvQ~: The City will have pr.ovidad a survey of the
Proporty to tha Developer.
b. ~lta5e-P-r4GC! The tn}~b~~~ yalue of th.~
~~~~r~~~r~i: ~a~~~~~~_~ro~er~~ shall ~~ d:t~::~n~d
uRon llv tb~ ct tv and th, Qf;n~f::.!,,9.p..~.! The a
ahgll be comPl~ted withIn ~
il-rtpralsal.
(3. Cloa4-n9.,-al-o~~ en t-he-d~poe..i~ion or the ~p~"t?'OOt-t-fte
~hc Bcvcioper-snould taJtc Plo.Oe-i1o-l-a-'t:e1'l.~han ninety (90)
days after the comeletion of the ~~~ilitv studY and nrior to
;1:)~;~ commenc~meht ?1:. CE~!.tJi:~ot~
sw.
,
d. EKteneion of Closing: The Dp.vslopar may e~~end the
data of the Closinq fo~ up to ai" (6) montho upon
notice to that effeot:. to the city whioh contEdns
evidonoe satisfactory to the city th~t the Developer
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Sf.Petersburg ,
Clearwater
0" Ronda's Gulf Of MlIllco
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November 22. 1994
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Mr., Tony Belmont
Director , ,
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Na~iona) Comedy Hall of,Fame
, P.O: Box 20492' '
S~..Petersburg, FL 33742,
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Dear Mr. Belmont.
Tha~k you for providing' me with the progress information'on the Nati~'nal
Comedy Hall ofFanie. ,As l indicated to you several weeks ago in'our'meeting, )'
am ,delighted 'that the National Comedy Hall of Fame is considering a Pincllas. '
Colinty'sitc tor the Hall ofF:ame Headquartt;rs an9 Museum, This ,would certainly
be a unique and popular attraction in the area and would be a compliment to the '
existing attractions and facilities in Pinellas County. <' " , "
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, You can be assured th'at this office \vould include the Hall of Fame Museum in our '
market~ng materials, as we feature all of the oqtc: attractions in the area,
Pleuse keep us informed of your plaits and let us know when w~ can assist' wfth the
publici~y for this exciting new facility.' '
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Sincerely,
~d~
, Carole A. Ketterhagen
Executive Director
'.
....~. .............
Fax (613) 596-0166 ,Susan Paul
~ager (613) 271-6397 dlL C Public Aelatlons Direc\or
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P.O. 80le 20492. St. Pelersburg. FL'33742. (613) 541-7676
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St. J~tl!rSlll/;'7/CIl!arwClll!r Area COllV~lItiOll {tf \I,'silors Bureau
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51. nl;'r'~u'V, Fl. 3310S-1 700
81.=1.582.7892 F<Jx; 8IJ.~82.7l).J9
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Over 400 compre(te>>sive profiles of comedia>>s spanning every
medium in the entertainment industry
FilM
Woody Allen. Claudette Colbert · Charles Chaplin · W.e. Fields · Cary Grant
· ,Bob Hope. The Marx Brothers · Martha Raye II Peter Sellers · Mae West
RADIO
Goodman Ace and lane Ace · Burns and Allen . lack Benny. Edgar Bergen
· The Bickersons . Bob and Ray · Fanny Brice · Fred Allen · Henry Morgan
STAND~UP
Lenny Bruce. George Carlin. Whoopi Goldberg · Richard Pryor. Don Rickles
. Mort Sahl · Lily Tomlin · Judy Tenuta · Robin Williams · Jonathan Winters
TELEVISION
Steve Allen. Lucille Ball.. Milton Berle · Carol Burnett · Sid Caesar
.. Bill Cosby. lackie Gleason. Ernie Kovacs · Dick Van Dyke f Flip Wilson
· Johnny Carson
THEATER
Clark and McCullough · Ruth Draper · Jack Gilford · Willie Howard
· Bert Lahr . Beatrice Lillie · Zero Mastel · Penn and Teller · Will Rogers
VAUDEVILLE
Duffy and Sweeney. Gatlagher'and Shean · The Duncan Sisters
· Savoy and Brennan · Moran and Mack · Weber and Fields
· Smith and Dale
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National Comedy Hall of Fame was established in 1984. The official National Comedy
Hall of Fame is Federally Trademarked, approved and officially recognized by The White
House. The Comedy Hall of Fame™ is a Not-for-Profit Florida Corporation whose
mission is pure and targeted to honoring the great comedy legends who have dedicated
their lives to enhancing the quality of ours by sharing with us their humor and bestowing
upon us the greatest gift of all, "Laughterll.
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The National Comedy Hall of Fame is governed by an Administrative Board with guidance
from an Advisory Committee consisting of famous comedians, well respected theatrical
agents, and distinguished members of the entertainment industry. Voting for induction
into the National Comedy Hall of Fame is by confidential ballot submitted by Executive
Honor 80am Members serving on the Advisory Committee and by Honor 80am Members
serving on the Voting Committee which is comprised of numerous comedians who have
achieved notoriety in the comedy community and have offered their endorsement of the
National Comedy Hall of Fame.
On April 16, 1994, Country Comedy legend, Minnie Pear1 was inducted into the Comedy
Hall of Fame. This special moment in comedy history was televised on TNN from the
stage of Grand Ole Opry Live in Nashville. Future plans are now being made for two
more inductions in the near future. Further details will be made available this winter.
The anticipated completion date for the National Comedy Hall of Fame Museum is
Spring 1995. An estimated $5 to $7 million will be spent to construct this family
designed museum facility, which will include everything from puppets, clowns and
cartoons to entertain the younger set, to the brilliance of comedy legends like Bums &
Allen for everyone to enjoy.
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The museum will house exhibits of over 400 world-renowned comedians spanning over
90 years in comedy history and representing every medium in the entertainment
industry from Film, Radio, Stand-up, TeleviSion, Theater and Vaudeville. The exhibits,
w~ile including state of the art technology such as holograms, lasers, robotics and
virtual reality, will be workable by everyone from small children to people challenged
with disabilities.
P.O. Box 20492 .. St Petersburg, Florida 33742 . (813) 541-7876 . Fax (813) 596-0166
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The museum is designed to provide visitors with an educational yet entertaining histOJY
of comedy from the beginning of the century to present day, including radio, screen,
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stage and nightciub comedians. It will provide a melting pot of comedy perfonners
including the great black comedians, women of comedy, ventriloquists, clowns, mimes
and even cartoon characters. As an added feature for the student of comedy history,
monthly comedy workshops will be provided with instruction by accomplished comics,
designed to encourage young comedians.
The museum souvenir shops will off~r comedy audio tapes, books, old great television
shows, movies and other memorabilia. The shops will also provide' a venue for
comedians who have products to sell such as paintings, books they have written,
look-alike toys, replicas of famous puppets, comedian dolls, etc.
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Hundreds of thousands of people from around the world are expected to visit this
magnificent entertainment complex each year and on their trip through 'the Nation~1 '
Comedy Hall of Fame they will certainly enjoy learning about our greatest treasure, the
gift of laughter. Admission to the Museum will range from $5 to $7, providing special
discounts for students and seniors.
As a gesture of appreciation to the wonderful people who have dedicated their lives to
making us laugh, a portion of these proceeds will be donated to establish the National
Comedy Hall of Fame Foundation Trust Fund to provide financial assistance for major
medical treatment, required by comedians who are experiencing financial difficulties. In
addition, all funds contriblrted by patrons to the IIMilton Berte Wishing Fountain" in the
museum courtyard will be donated to local chapters of Hospice. In an effort to support
the preservation of film [especially comedy film], the Comedy Hall of Fame will donate a
portion of the proceeds of sales from the museum store to this very worthwhile cause.
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For additional infonnation contact Susan Paul, Marketing & Public Relations Director, at
813-541-7876.
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. HOLIDAYS ON THE ,ISLANDS
324 LEEWARD ISLAND
CLEARWATER,FL 346B6;"'~~'~: ""1:
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OatA ImV 2 8..1994
CITY CLeNI\
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Ms. 'Betty Deptula,
city' Manager ,
city of Clearwater'
112 South osceola Avenue'
Clearwater; FL 34616 :
13 September' 1994
, ,
.1 ..
De~r Ms. Deptula:
,Once again, the Holida'ys; C?n the Islands committee ,respectfully'
requests, considerat~on for the ,city to co-sponsor our,eventwhi6h
will take place,on Sunday December 4, 1994'from l;OO'PM to, 6:00 PM
on Island Estates and Clearwater Beach ',in the area of Kruz, Gardens,
TO THE EXTENT OF WAIVING THE' LIABILITY INSURANCE' REQUIREMENT~' "As
well as the, entertainment, the Committee will be proyiding:Lighting
and Decorations in the Barnett Bank Triangle, The Kruz Gardens' and
the Welcome to Clearwater Sign. As time is of the essence we hope
this will receive your immediate attention. '
'Thanking you in advance, I'remain,
:l:
Very ,truly yours,
"
I
,
Shirley Hill Moran,
,Chairperson
324 Leeward Island
Clearwater, FL '34630'
(813)442-1660'
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MEMORANDUM
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FROM:
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City Commission ' ,
Betty Deptula, City M~nager :
, TO:
, COPIES:""
Departmel)t Directors
.'
:. ~
i SUBJECT:
DATE:
City Letterhead ~~ Use by Advisory Boards
, ,
, November'14, 1994
/,
, ,
At, a recen~ 'Department Directors' meeting, a qucstiOJl arose 'about the protocol of Advisory
Board members using city letterhead. Since there is no written city policy on' this' subJect, the
following policy 'is, recommended: , .
I'
o City letterhead may be used when: an Advisory Board, an Advisory Board
Chairperson or Acting Chairperson is writing on,behalf of the entire Board;
"~.' ' ,
o
'City letterhead will not be used when correspondence is written by an individual
Board member to express his/her individual concerns;
, /'"
o
City letterhead will not be used when an ,individual Board member writes to other
, governmental agencies, citizens,' companies, or Clearwater employees conce~ing
personal opinions;
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o
, City staff will be available to type ~ctters 'for an Advisory Boa~d Chairperson or
Acting Chairperson only when it relates to actions ,or opinions approved by ,the
Board, liot individual opinions.' '
~ 1
"
"
,,', .
. This policy is to provide consistency within all city departments and clarification to aU Advisory
Boards.
I will add this proposal to the Novemb~r 29 Commission meeting for discussion.' If approved~ '
we will notify the Advisory Boards of this policy. '
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CITY ,OF CLEARWATER
INTERDEPARTMENT MEMORANDUM
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TO: .
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Betty DeptulaJ City Ma'nager '
J~c. r-L ,
William C. Baker J Assistant City Manager
~
FROM:
"
· COPIES:
Mayor and City Commissioners
Kathy s. Rice, Dep~ty City Manager
Request For Proposal ~
Tower Development, Clenrwuter Beach'
.'
SUBJECT:
DA TE:
November 23J 1994
, Attached is the final staff version of the subject RFP. It now contains a1l of the comments received
from various members of staff. This should now go to the Mayor and City Commissioners as our
proposed RFP to seek their editing or approval.
Notice that the RFP specifically informs developers that proposals which include the City as a financial
participant, require the entrepreneuri~l use or control of adjacent property, or which inClude business
activity at the base of the towerJ will not be favorably received. It is quite clear in the original
responses to our previous advertisement soliciting interest that the de'velopers are, interested in,and'
indeed' inight require, use and control of the property surrounding the actual tower site.
If the Commission, notwithstanding any proposed financial arrangement, will not entertain any
proposal involving auxiliary activities or adjacent property, it appears appropriate to say so in this RFP
in order that developers not go to lheexpense of developing proposals ,based on a premise which we
do not intend' to incorporate.
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WCB:slp
Attachment
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REQUEST 'FOR PROPO~A~
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TO.WERPROJECT,.-, CLE1\~W~TER BEA-CHi'
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',,' ',' ,Res'ponse Due February ,7" 1995'
';., , " , CitY-of. Clearwater
P.O.,Box 4748~ Clearwater, FL 34618:
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November 14, 1994
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Mr. William E. Bald\vin
The Baldwin Group, Architects Incorporated
PO I1ox,1036
S~lfety Harbor, FL 34695
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RE: 'Request for Proposal - Tower D~velop~~nt, Clearw~ter Beach
, ;. ,..,
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Dear Mr. Baldwin:
. . "
In October 1994 your company, along with one other; responded to an advertisement ~f'a business
opportunity inviting interest in ,the subject proj~ct. Your response package has been examined by a staff
committee formed for that purpose. The cQmmittee hus concluded that your response is worthy offurther
, consideration. It is the purpose of this Request for" Proposal to provide furtller information for your use
in structuring such a proposal. ' " " , ,,' ,
Th'e proposal should be clear .as to the exact relutionship you envision between your company and the
management of the City property immediately surrounding the tower site footprint. ~hiJe construction
plans are not necessary, we do need to know the dimensions you propose for the tower base. The City'
will not allow retail shops within the tower base structure. It is imperative also that the tower base be'
structurally designed to have a minimum' impact on the openness of view of the beach and gulf.,
" I ,
While the City Commission has described th'e tower project as consisting only of a restaurant/obse'rvation
deck separate and standing alone from other features of the "park" it intends to establish there, you are
invited to describe whatever surrounding elements you find necessary for your success and will be given
an opportunity to influence the design of the 3-acre beachfroht park. Currently the park is envisioned
to include children's covered play area, restrooms, concession stand, sitting area, walkways and the
subject tower. "
j'!,
,)
Your proposal should now contain speciticity as to the terms of the arrangement. You need also to.
submit" with your proposal a standard' cOlllll1crciaJ:..venture ,business plan identifying start-tip and '
establishment costs, capital improvem'ent costs, operating costs including debt service, projections of
patronsllip, revenues, and profits. Following is further information regarding this matter:
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November 14, 1994
Mr. Thomas R. Lambdon,
President '
Media Innovative ,Technologies, Inc.
P.O.' Box 7454
, St., Petersburg, FL 33734-7454
.,
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RE:
, ,
Request for Proposal ~ Tower Development; Cltlarwater Beach
, ' .~:~
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Dear Mr. Lambdon: '
, ,~ '.
,,' :.
. , ,
In October 1994.your company, a'ong whh one other, 'responded to an advertlsemenLof a business
. opporiunity inviting in~erest in the subject project., Your response package has been examined by a staff
committee formed for that purpose. The committee has concluded that your response is worthy offurther
'consideration. It is the purpose of this Request for Proposal to provide further information for your use
in structuring such a proposal.
., I
, ,
"
The proposal should be c1e,ar as to the exact relationship ypu envision between yotir company and the
management of the City property immediately surrounding the' tower site footprint. While construction
plans are not necessary, ,we do need to know the dimensions you prop<?se,for the tower base. The City,
will not allow retail shops within the lower base structure. ]t is imperative also that the tower base be
structurally designed to have a minimum impact on the openness of view of the beach and gulf,
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I
': I
I
, '.'1
' 'I
,j
While the City Commission has described the lower project as consisting only of a restaurant/observation
deck separate and standing alone from other, features of the "park'" it intends to establish there, you are
invited to describe whatever surrounding elements you find necessary for your su'ccess and will be given
, an opportunity to influence the design of the 3-acre heachfront park. Currently the park is envisioned
to include children's covered play area, restrooms, concession stand, sitting area, walkways and the
, subject tower.
Your proposal should now contain spe~iJi~ity as to the ~enTJs of the arrangement. You need also to'
submit with your proposal a standard commercial-venture business plan identifying' start-up and
,establishment costs, capital improvement costs, operating costs' inCluding debt service" projections of
patronship, revenues, anLl profits. FO,lIowing is further itlform~tion regal'di~g this matter:
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COMPETITIVE PROPOSALS
Sealed competitive proposals:
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a) , All proposalmuterial will necessarily become public record.
b)
The criteria for evaluation are set forth in this RFP. Only these criteria will be used hy'
the City of Clearwater to determine in its judgment the proposal it deems to be in its best
interest.
c)
, ,
Negotiations will proceed, if at all, with the responsible Proposer whose competitive
, proposal is determined by the City of Clearwater to be in the best interest of the City. ,
The City reserves the right to reject"any or all proposals with or without cause,
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PROPOSAL SUBMISSION
Proposals shall be, sealed and delivered to the City Manager's Office, at 112 SOllth Osceola Avenue,
, Clearwater; FL 34616 by 4:00 p.m., February 7, 1995. '
All competitive proposals must be marked on the outside:
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"Proposal for Tower Project - Clem'wuter Bench. n
The Proposer shall 'submit six (6)'copies of the competitive proposals in their entirety.
All competitive proposals shall be prepared and submitted in accordance with the provisions of this RFP.
However, the City of Clearwater may waive any informalities, irregularities, or variances, whether
technical, or substantial in nature, or reject any and all competitive proposals at its discretion. Any
, competitive proposal may be withdrawn prior to the indicated deadline for receipt.
CLARIFICATION AND ADDENDA
Each Proposer 'shall' examine this document and .;hall judge all matters relating to the adequacy and
a~curacy of ~uch. Any inquiries, suggestions, or requests concerning interpretation, cl~rification, or
additional information pertaining to the RFP shall be made through the City of Clearwater Assistant City
Manager, William C. Baker, telephone (813) 462.6700. The City'of Clearwater shall not be responsible'
for oral interpretations given hy any City of Clearwater employee, representative, or others. The
issuance of a written addendum is the only official method whereby interpretation, clarification, or
',additional information can be given. If any addenda are issued 10 this RFP, the City of <:tearwuter will
, notify Proposers. However, ,it shall be the, responsibility of each Proposer, prior to submitting the
competitive proposal, to contact the City of Clearwater to determine if addenda were issued and to make
, such adden,da a part of the competitive proposal.
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COMPETITIVE PROPOSAL PREPARATION EXPENSF..8
Each Proposer preparing a competitive proposal in response to this RFP shall bear al1 expenses associated ' , I
with its preparation. Proposers shall prepare a competitive proposal with the understanding that no claims '
for 'reimbursement shan be submitted to the City of Clearwater for the expense of competitive proposal
preparation or presentation. '
LEGAL NAME
Competitive proposals shall clearly indicate 'the legal name, address, and ~elephone number of the
Proposer' and shall indicate whether the Proposer is a corporation, general partnership, limited
partnership, individual, or other business entity. Competitive proposals shaH be signed above the typed
or printed mime and title of the signer. The signer shall have the authority to bind the Proposer to the
submitted competitive proposal. '
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OPENNESS OF PROCUREMENT PROCESS
The City of Clearwater gives no assurance as to the contidentiality of any portion of any proposal once,
submitted.
NO CORRECTIONS
Once a competitive proposal is submitted, the City of Clearwater shall not accept any request by ,any,
Proposer to correct errors or omissions in any calculations or compelitive proposal price submitted.
NO COLLUSION CLAUSE
.c ' ~ .
By offering a submission to the RFP, the proposer certities the proposer has not divulged to, discussed
, or compared his/her competit.ive proposal with Olher proposers and has not colluded with any other
proposers or parties to this competitive proposal whatsoever. Also, proposer certifies, and hi. the.case
of a joint competitive proposal each party thereto certifies as to ,its own organization, that in connection
with the 'competitive proposal:
a) " any parties and/or cost data suhmitted have been arrived at independently, without
, consultation, communications, or agreement, for the purpose ,of restricting competition,
as to any matter relating to such prices and/or cost data, with any, other proposer or with
any competitor; ,
b)' any prices and/or cost data quoted for this competitive proposal have not been knowingly'
disclosed by the competitive proposal and will not knowingly be disclosed by, the
proposer, directly or indircftly to any other proposer or to any competitor, prior, to the
scheduled opening; , '" "
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c) no attempt ha~ been made or will be made by the proposer to indu,ce' any' other person
or firm to submit or not to submit a competitive proposal for the purpose of restricting
, competition;
d) , the only person or persons interested in this competitive proposal, principal, or principals
is/are named ,therein and that no person other than therein mentioned has any interest In '
this competitive proposal or in the Agreement to be entered into; and
e)
no person or agency has been employed or retained to 'solic'it or secure this Agreement
up~n an agreement or understanding for a commission, percentage. ,brokerage, or
'contingent fee, excepting hona tide employees or, established commercial agencies
maintained hy the proposer for the purpose of dohig business.
COMPLIANCE WITH 'RECYCLED PAPER-ORDINANCE
.,
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Per City Ordinance #5059-90. the City of Clearwater shall require all persons submitting responses to '
Requests for Proposal to agree to the following as a precondition to contract award:
~) All reports subinitte~ to the City' of Clearwater by a contractor In fulfillment of contract
obligations shall use recycled paper when it is available at a reasonable price and of
satisfactory quality to meet contractual performance standards. For the purposes of this
paragraph, the price' of recycled paper shall be considered '''reasonable'' if its cost Is no
more than ten percent higher than the lowest price'offered for non-recycled paper. ..
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, b)'
All reports submitted to the City of Clearwater by a cohtractor shall use both sides of
paper sheets whenever practicable.
"
c)
Contractors shall he' responsible for maintaining records documenting usage of recycled: '
paper for reports submitted to the City of Clearwater in, fulfillment, of, contractual'
obligations. Contractors shall submit such r~cords to the City of Clearwater according
to procedures to be established by the Purchasing Manager;
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I'UBLIC ENTITY CRIMES STATEMENT
All Proposers are required to complete the sworn statement pursuant to Section 287.133(3)(a), Florida
Statutes, on public entity crimes attached to this RFP. ' ,
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DRUG-FREE \VORKPLACE STATEMENT
All Proposers are required to complete the drug-free workplace form attached to this RFP.
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, 'RETENTION AND DISPOSAL OF PROPOSALS
" ,
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The City of Clearwater reserves the right to, dispose of any or all copies of competitiv,e proposals in
, whatever manner it deems appropriate. No copies of any competitive proposal will be returned to the
Proposer.
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SCHEDULE
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, The te~tative schedule for the evaluation and I~egotiation of proposals is as follows:
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0 Proposal Receipt Tuesday, ,February 7, 1995.
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'0 ' Evaluation Committee Meeting Week of February, 13, '1995
0' Recommendation to Commission
, , Regarding Top Ranked Firm and " '
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Subsequent Action Thursday, Febru~lry, 16, 1995
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The above schedule may be changed solely at the City of Clearwater's discretion.
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SIGNATURE,
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Proposer to acknowledge by authorized sig~ature that it has read 'and concurs andlo'r takes exception as
noted to the requirements listed in this RFP. ','
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, ' INSTRUCTIONS FOR PREPARATION OF COMPETITIVE PROPOSAL
, GENERAL
."
All Proposers submitting competitive proposals shall provide sufficient information and data to fully allow
a complete' evaluation of the competitive proposal to be made. Information and data submitted by each
Proposer with the proposal shall become a purt of the competitive proposal.
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,',' Each Proposer submitting a competitive proposal shall become fully familiar with the City, of Clearwat~r.
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. TECHNICAL AND FINANCIAL REQUIREMENTS
, As part of the competitive proposal. the Proposer shall submit' a plan fully describing the financing 'and
operation:.l requi~ements for accomplishing this project. ,
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This phm should include specific' build-out requirements including fiflancing
mechanisms ,required. '
o Describe andlor prepare a sketch of the gencral I~yout of all clements of your proposed
development.
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o
, A performance bond guaranteeing the completion of project is required. '
"
o At a minimum the business plan should'include: the relevant histories of the principals,
a market" analysis of simihir developments, an analysis of the Clearwater beach market,
and' a marketing ,plan for the development including a budget. The market analysis
sJtould contain sufficient information to document market share projections for the
, 'proposed development.
o ' The development proforma should contain data on: all sources and uses of capital for,
'the project, a cost breakdmyn of the developmenes construction and related soft costs,
and any assumptions on the cost of financing. . "
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The operating pro forma 'should contain all'revenues and expenses broken down by the
components of the development (i.e. the restaurant, the observation tower, retail sales),
Rev,enue and expense projection's should also be stated in total and square foot terms. :
, Also, each Proposer'shall furnish supplemental information to the proposal to i~c1ude:
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2)
3)
4)
5)
6)
p,ast experience and applicability of experience;
qualifications of key personnel;
references including professional and business;
financial documents indicating the' ability to perform the work;
a proposed lease agreement; amI
a description of the type of surety (Performance Bond)' to be provided to guarantee the
project's completion. '
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EVALUATION AND NEGOTIATION PROCEDURE
",I
GENERAl..
All competitive proposals shall be evaluated utilizing the criteria specified in the Evaluation Criteria. It
is the oJ>jective of the City of Clearwater to select the Proposer, through the outlined evaluation and
, negotiation process, whose final prepared Agreement is judged to be in the best interest' of the ,City of ,
'Clearwater. The Evaluation and Negotiation Committee will recommend to the City of Clearwater
Commission a'top-ranked Proposer. The ranking decision of the' City of Clearwater Commission shali
be final. The recommendation of the Committee shall not be binding on the' City of Clearwater
Commission.
Page -6-
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EVALUATION nnd NEGOTIATION COMl\lITrEE
All competitive proposals received by the City of Clearwmer from the Proposers by the submission date
set forth herein shall be catalogued and distributed by the City of Clearwater for review and evaluation.
Ad competitive proposals shall then be reviewed by an Evulilation and NegotiationComm"ittee composed
of City of Clearwater representatives from: '
a) office of the City Manager;
b) , office of the Finance Department; and
c)
office of the City of Clearwater Economic Development Department; arid
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d) office, of 'the City of Clearwater Parks and Recreation Department.
,1
.The, Committee shall, evaluate all prpposals received using a formalized evaluation process. 'IJ1e
evaluation procedure is designed to rank the proposals, following which the top ranked Proposer will be
selected. '
, Each Committee member wiII be governed hy the following guidelines to ensure a thorough and unbiased
assessment of each proposal. .
, \,
a) Euch evaluator will evaluate proposal material completely, impartialIy,
arid without bias.
. .
b) Evaluators will not discuss any information concerning their activity with
anyone except authorized personnel involved in the evaluation, unless
authorized to do so hy the City of Clearwater Commission" except to
receive references on Proposers.
c) Evaluators may, if necessary', to ensure full understanding of the
proposal, discuss with te~hnical and legal staff particular elements orthe
propos~l. '
d)
.' .
The evaluators will review only the Proposer's written documents, not
information which is inf~rred or huerpreted by any other person. '
Proposals ,viii be ev.iluated against the selection criteria.
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e)
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The results of the Committee's review and evnluation of proposals shall be in the form of a report. Each
Proposer shall be notitied in, wriling of the ,outcome of the evaluation.
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NEGOTIATIONS'
. ~ ,I
Following the ranking of the proposals, the Committee will take the top ranked proposal to the City
Commission. for their review and Hnal ranking. Once the City Commi,ssion has determined the final
Page -7-
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ranking~ the Committee will negotiate a lease clgrcement with the'top ranked firm for, review and general '
approval. by the City Commission.
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EVALUATION CRITERIA AND RANKING PROCESS
GENERAL
. ,
The evaluation and ranking of competitive proposals shall be accomplished utilizing the criteria ~escribed
in this Section. Only information and data included in the Proposer's competitive proposal shall be
considered in the evaluation and ranking process. ' ,
, ,
COMPLETENESS OF COMPETITIVE PROPOSALS
Following the receipt of competitive proposals, the Evaluation and Negotiation Committee shflll ,review
all proposals with respect to completeness, and conformance with the instructions and requirements
specifically indicated .in this RFP. Competitive proposals which are deemed incomplete or non-
conforming with instructions and requirements of this RFP may not be given further evaluation. The City
of Clearwater reserves the right to reject any or all competitive proposillsand to waive any irregularity~ ~
variance~ or informal~ty whether technical or substantial in nature. in keeping with the best interest of the
City of Clearwater. ,.
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TECHNICAL AND FINANCIAL EVALUATION
, ,
All competitive proposals shall be equally evaluated with respect to the completeness of the data provided,
support for'all claims made. and the overall approach taken. The following criteria shall be utilized ,in
the technical evaluation of the Proposer's competitive proposal:
o
adequacy of the l)rOposcd overull proposal;
o
feasibility. relinbility, and sufficiency of the proposal;
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layout and arl10llnl of space r~quired;
"
o adequacy 'of the business plan;
o
pnst experience nnd applica~)i1ity' of 'experience ,to
proposal;
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qualifications of key personnel;
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reports from rcfcl'e,nccs;
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financial' strength, based upon financial reports, ,the
business plan, and other supporting data submiued; and
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, ability to complete the project within the finances and on
'time as outlined in'the operational plan and financial
plan outlined in the proposed lease;
, ft ,
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AGREEMENT EN ALUATION
The Agreement evaluation will consist of an evaluation of the Proposer's 'proposed lease arrangeme~t.
,This will include financial benefits to the city, term of lease, and lease arrangements th~t benefit the City.
It will also include an evaluation of compliance with the stated theme of a family oriented ~each and
tropical seascape theme.
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INFORMALITY WAIVER/REJECTION OF BIDS
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, . The City of ,Clearwater' may reject proposals if:,
a) the Proposer mis-states or conceals ~my material fact in the proposal;' orif
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b) the proposal does not strictly conform to the la\~ or requirements of the proposal; or if
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c) the proposal is unacceptably condit'ional.
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The City of Clearwater may, however, rejecLalJ proposills'whenever it is de~med in the best interest of
th~ City of Clearwater to do so' and may reject any part of a proposal. The Ci~y of Clearwater may ,also
waive any minor informalities or irregularities 'in any proposal. " , ' "
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C I T '1', 0, F ,C LEA R W A, T E R
INTERDEPARTMENTAL CORRESPONDENCE
TO:
Elizabeth M. D~ptu~a" city Manage~
~illiam c. Held, Jr~t' Harbormaster
. ' . _ RECEIVED: ' ,;'
/);ct;Jr- NOVl 8 199~, .
City Monag'~r ' . ,
" ,
FROM:
COPIES:
William C. Baker,' Assistant. city Manager
Paul ,Richard Hull, 'Assistant city Attorney
I.
SUBJECT: Clearwater Ferry Service
Annual Review
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DATE: November 17, 1994
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Attached is the ann~al revfew ~6r ,the ,ciearwater Fer'ry Service~', '"
which is required by the License and, Agreement~ ' Exhlbit'Bstates
, that the city Manager shall' evaluate the 'times .. and 'oper'ation "
anrlUally to insure the service is adequate"and op~rates' smoothly.' " '
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The' annual review shows 'that only 46: passengers u'sed the. ferry
service between the Drew street dock and 'the 'beach'. ' These ,,'
passengers, did notparticipa~e ~n any cr,uises:' ,2 12,09, passengers
used the fer'ry service from either the Sea stone' Dock or, the
Mariria on one of,the cruises. I,'
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Please call me if you have any questions.
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CLEA.RWATER'
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November 1,6,: 1994,
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From:,
Wi 1 1 ,i am He 1 d
Harbormastcr
Ci,ty of ,Clearwate~
Ph i,. Hender,son".,
President:
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C learwatel', Fe.r ry 'ServJ ce,s,
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The 'attach~d 6hirt~ ~eflect tHep~ss~nge~,c6uhts for ,th~ "
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,. twe'lve mO,nth" per io'd' from Sept'ember"93 through'AuQust '94.' The
overs'l'l T i der sh i p dr:-opped in': ha 11; ~ga i ns t. the', same repor: t.i ng
per, i od for' the year ,P r i 0'" .' This 'i"spr imar 1 y> due' to Two
'Factor;: 1) Tourism'~a~ ~own,2) rhe Jolly Tro~ley Service
from town b?beac~ was 'imp,l,emented on a routine basis.
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We are continuing to maintain oUr boats ahd fixed
,in a re'sponsive mannei~. We feel 'the' ferry 'service
,good impression for our.vistors to ,th~,area.
+Sir;cerely,
facilities
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"P.O. BOX, 3335,CLEAHWATER BEACH.'FLORIDA 34630
TELEPHON~: (813) 442.7433" 'FAX: (813) 446~4814
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186
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November 18, 1994
COPlES TO:
COlV;/vussrOl\1
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Datf:1 lildv'2,1 1994
CJTY ClEf1K
The Honorable Mayor Rita 'Garvey
City of Clearwater, '
P.O. Box 4748
Clearwater, FL. 34618
Dear Mayor Garvey:
;,
During my two years hosting a talk show on 970
WFLA it w~s rare that I was.~ble tofirid so~~thin~ nice
to say 'about Clearwater, what with Mr. Thomas ,and all. '
So it is with great pleasure that I send yoh this letter
to commend t~o police officers from the Beach District.
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\< Having long ago packed up my st. Petersburg
apartment I moved into a ,little Clearwater Beach
motel/apartment, together with the young lady w~o will
be joining me as I move on .to the next radio,jqb out
of state in a'few short,weeks_ :' " ,', ,.,~'
She has' ,a stal,ker. Last 'night he showed u'p. Run
off by me he later returned to vandaliie my vehicle.
, . '.
,'Now, growing up in Bo~ton i ~earned' that' the, last
thing you do is call a cop. Who needs to be filling, ,
out forms' that no one, will ever do anything abo"ut ,,,hen
you are inclined to take care of your own? ,But, with
the 0rging of the motel owner",I gave it~a shot. '
,
Literally, i~ under 90 seconds from the mo~~nt
, I ~ung up the telephone, officers Ed Walther &' Jack
. Bryant not only responded but ,had our stalker in custody,
on a variuty of charges. To say that I am impressed
is to understate my reaction'considerably
Both officer~ Bryapt ~nd Walther see~ed genuinely
concerned and offended that the peace of the~r community
had been disturbed in such a manner~ Yet they behaved
in a most' professional 'manner at all times, both toward,
us as the'victicis and the' suspect as just tha~ - a
suspec't. They also showed gr'eat concer~ for' our safety,
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24 Hour Voice Mail Box: (813)274~4930
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given' the' nature of' the crime. , At 'no time did I:feei
as j.f reports and forms were bei'ng' completed as a formal
exercise 'in filling ,in the blanks' for th~ 'record. They
'answered all'of my q~estions as to the process and ,
advi~ed~e as to how to follow up. In short~~~hey ,
included us" the victims, in the ~ystem., That, Your
Honoi, is ,a, novelty.
Cops 'like these guys I ,haven" t' seen' s:i nce ,the 'days " :
of ,Officer, Withe,rall, the beat cop in my 'old' ne'ighborhood,
30 years ag6~' They, and, whatever policies or spi~it
,that enables and encourages them, to behave in such a: : '
manner,"should' be. formally and 'officially congratulat~d
~rid'fu~therencouraged. ~o that'end,,'! am'rkqUest~n~ ,
that"you, ~ea~' thislett~r into the 'record at the. next 1
c~ty Commission meeting. A ,copy is, also 'being ,serit
,to Chief 'Sid Klien with the hope that, he bestows'
,appropriate kudos as well.
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There; may be hope for this,old thong-less' beach
'after all, Fre4 not, withstanding., /,
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NATIONAL ASSOCIAT!ON OF RADIO'TALK'SHOW~HOSTS.
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Return Mail:
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4317 Gandy'Blvd~ #123
Tamp~, FL.' 33611
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BOARD OF C,OUNTY COMMISSIONERS
PINELLAS COUNTY, FLORIDA I'
~
315 COURT STREET
CI.EARWATER, FLORIDA 34616
COMMISSIONERS
BRUCE TYNOAL.L . CHAIRMAN
BARBARA SHEEN TODD. VICE CHAIRM,o,N
SAL.L.IE PARKS
CHARLES E, RAINEY
STEve SEIBERT
\,'~ .':.,' ; \~~
t: IJ,Uil\l:~~ L. ('3/\:
PRES~
Date ~OV 2 8 1994
November 23, 1994
CITY (jLr.t1,\
To: May,ors and City Managers of Pinellas County
Attached for your consideration is information, concerning the Water Management District
Review Commission that was established by the Florida Legislature to perform a comprehensive
review of Floridats system of regional water management and the water management districts.
The Commission was also tasked to submit to the Governor and the Legislature by September
1, 1995 a report making specific recommendations relating to water management districts. Th~
specific duties and responsibilities of the Water Management District Review Commission is
stated in Section 2 of Senate Bill 1068, which has been attached to this, letter. As you can see.
the scope of their review is very broad. The attachments also include a 'summary of the
Commission's charge that was prepared by the Southwest Florida Water ,Management District.
, a list of the Commission members, and the notice of a public hearing by the Commission for
December 1, 1994.
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We are' all aware of the critical role of water resources in shaping the quality of life in our
communities. Therefore, regional management of these resources has a direct and sometimes
immedhite impact on the residents of Pinellas County. As a result, the County wanted to m~
sure you were aware of the opportunity on December 1st to present your local government's
perspective on the operation of the Southwest Florida Water Management District and the laws
it administers. County staff plans to present comments at the public hearing and felt that other
local governments in the County may also be interested in commenting. The Commission will
use the information obtained from this and similar public hearings around the State in preparing,
their recommendations to the Governor and Legislature.
\
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Another effort affecUng the planning and management of water resources is also underway at
the state and regional level. The Florida Department of Environmental Protection and the,~ve
water managemelJt districts are preparing a draft Florida Water Plan for completion by mid-
February 1995. This Plan is called for in Chapter 373, Florida Statutes, and represents a state-
level planning document that addresses the statets water resources. To date staff of the DEP and
water management districts have listed what they feel are the most important water issues for
Florida (see attached DEP memo dated November 10, 1994). The staff of DEP and the water
management districts have scheduled a meeting in each of the districts to receive input from
local governments concerning this list of important water issues. For example, should some
issues be dropped, others added, should certain issues be more clearly defined, what are the
'I
DI!PARTMENT OF PLANNING
LOCAT10NSt fllannlno Ottlca, 14 Sollln fori HarntOll~, 8ufte 2000, Cl..rwal.... Fl340IO'
ZonIng DlvlalDn, 440 CIIUIl81~, Cle.......r, Fl340 10
PLe..u1! ADDRUS RIPLY TO: 315 Coull SlIM'
CI"M.,.r, FL 34110
"Plnellas County Is an Equal OpportunIty Employer" . Member.PlnelJas Partnership for a Drug Free Workplace
o printed on recycled paper,
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, basic assumptions that supp~rt inclusion or exclusion of c'ertain issues, and what are appropriate
implementation strategies for addressing these issues? . ,
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, A 'meeting' to receive comments froin local goyernments in th~ Southwest Florida Water' I,'
Management District on these issues is scheduled for December 6, 1994 at 1:30 PM in the
, ,Tampa Service Office of SWFWMD on U.S. Highway 301 in Tampa. Again, because of the'
. importance of the Florida Water Plan on the management of water resources'in Pinella.f County , '
, and the Tampa Bay Region, we felt it was important to be sure that each loci1 gO,vernment'in
PineIlas County was aware of this opportunity, to provide input on the development of this State,
Plan.
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If yo~ have 'any questions or comments on the information provided in this letter or attachments,
please do n~t hesitate' to give me, or Gordon Beardslee, a:- call at 464-4751. '. .
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, Sincerely, '
.. .r:::;:'fS.~~
,f:-'.c:, "'-, l.:'1..~, ' , '
rian K. Smith,
Pinellas C~unty Planning D,irector
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SOIIlIInI ~ W*rt.fInIQI/lllllllJSll1d
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Water availability divides the stale of Florida. Some : system of district offices of the Department of
say it will be one of the most contontious Issues Ute state. Environmental Protection .
will face as it struggles with the maJor chaJlenges of a : .ways to Improve planning and management
population explOsion, Water management d\strlcts are on. activ\t1es for public lands owned by the districts
the front lines of grappling with the problems of water : · costs for operating districts
supply and demand, The water management districts in · · funding mechanisms available to carry out district
Fforlda are divided along major watersheds. Their : responsibilities
geographic, hydrologic and other physical characte~tics" · ways to improve funding and program accountability
are frequsoUy quite distinct. But the legislated :. alternatives to management of district lands
responsibilities they shoulder for protecting tho public's : · budget development and adoptioo procedures
water resource, though implemented separately, are . · the process of governing board member selecUon
largely the same. In tact. In the past 30 years those : · feasibility of a standing legislative oversIght
legiSlated responsibilities have grown from being primarily Cl committee
load control, to the various regulatory, enforcement : The CQITlmisslon Is requi.red to submIt a report to the
education and other efforts aimed at protecting the public . Governor and legislature by September 1, 1995.10 the
water resource within their areas and authority. That
authority has g~n DY8rthe years with the delegatIon of : past, legislativll rmew of the distriCts hIS resutted In
respons\bU\ties 1rom the state to the regional level. · additional responsiblllUes delegated to them from the state
: level. The reglonaJlzation of water resource protection Is a
By statute, water management districts are · basic premise of Flortda's water management strategy. It
accountable for their budgets and activities to the : delegates tremendous authority to regional water
Department of Environmental Plotection, the Governor's · management boards which are comprised of citizen-
Office, the legislature, and of course, 1he public they : leaders representing different local areas and interests.
serve. They are directly responsible to their governing : This new commission, which was supported by the
boards wh~ch are appoln~d by the Govemor a~~ approved: water management districts, prOvides an opportunity for
by the Flonda Senate. As Increased responsibilities have : districts to publicly review their program, budgets. actions,
d~manded more support. water shortages have made . plans and outcomes. It is an opportunity to present the
d~spute:>> more emotional and current, and as the : technical information. financial and program planning, and
disruption of natural systems have p~water resources at . tho leadershIp to protect regional and state water
risk, districts have be"n central to the Issues. : resources. This commission will revfew the methodS and
To ensure that districts are coordinating their efforts : measures used by water management districts to balance
tor protecting the wQter resource, to evaluate the .. the needs of aU major water users. whUe protecting the
outcomes of district programs and rBsponslblllt1es, and 10 : water resource and the natural systems which sustain It.
identify ways of Improving district acttvltles, tlle Florida ·
Legislature estabtiSh8d a Review Commission. The 21. : ~
member commission wiD be comprised of professlonals :
and stakeholders from around the state. Thalls, there will .
be those who represent igriculture, thOSB who represent :
development, those who represent the environmental ..
interests, elected officials and so on. :
.
Appointed by the Governor, the President of the .
Senate and the Speaker of the House, the Commission wUl :
hold at least flV8 public meetings where the fundamental ·
.
issues of water and water protection will bB considered. .
Among the many likely topics are: :
.'
· the legal responsibilities of districts .
· the need for a water management system and a :
.
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WATER MANAGEMENT DISTRICT REVIE\V COl\om-nSSION
, A'
Governor DDOlnlees:
Ms. Roseanne Cordova
Hydrologis.t, Browasd County
1800 North Douglas Road. Suite 200
Pembroke Pines, FL 33024
Local: 30S-436~7000
Fax: 305-436-8664,
l're!;idmt AR90inlftl:
Sen. Patricia Grogl11
St3te Senalor. District 18
862 Dixon Bouhward
Cocoa. FL 32922 ..
Local: 904-487-5056
Dist: 904-690-3206
Fax: 904-690-3912
Mr.: John Finlayson
Formu Board ,Member
Suwannee River Water Management District
Rr. 2. Box 120
GreenvUlc" FL 32331 '
Local: 904-997-6203 (Home)
Fax: None
Sen. John McKay
State Senator, District 26
2424 Manatee Avenue, West, Suite 101
Bradenlon. FL 34205 '
Local: 904-487.5078
Dist: 813-741-3099
Fax: 813-741-3106
Mr. Phil Lewis
31 West '20th Street
Riviera Beach. FL 33404
Local: 407-844-0201
Fax: 407-945-8059
Mr. Eric Draper
Director. Government Relations
, The Nature Conservancy
625 North Adams Street
Tall8hassee, FL 32301
Local: 904-222-0199
Fax: 904-222-0973
Ms. Carol McQueen
Fanninl Springs City Council
Rt. 3, Box 179
Trenton', FL 32680
Local: 904-463~28SS
Fax: 904-463-7060'
Mr. Ioe Marian Hilliard
Hilliard Brothers of Florida
Rt.2, Box 175
Clewiston, FL 33440
Local: 8J3~983-S111
Fax: 813-983-5116
Mr. Howard Searcy, P.E.
2000 Palm Beach Lakes Blvd., Suite 702
West Palm Beach. FL 33409
Local: 407..(j84-337S
Fax: 407-689-8531
Mr. John R. Maloy
Vice President
The Viera Company
1380 Murren Road, Suite 201
Melbourne, FL 32940
Local: 407-242-1200
Fax: 407~2S3-1800
Ms. Patti Webs.ter
Environmental Coalition of Broward County
5215 S.W. 9lst Terraco
Cooper City, FL 33328
Local: 305-779-1283
Fax: None
Mr. Frank J. Meeker
Senior Manager of Environmental Affairs
41 Cochise Court
Palm Coast, FL 32137
Local: 904-446-6278
Fax: ' 904~446-6299
Mr. Sam Taylor
Putnam County Commission
Po$\ Office ,Box 758
Palatkl, Florida 32178
Local: 904~329-()212
Fax: 904-329"()897
Mr. Robert Nedley ,
Prcsidtnt and Chief Operating OffiCer
St. JQC Paper Company
P.O. B~x 190
Port St. Joe, FL 32456
Local: 904-227-1171
Fax: 904.227.1160
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Spdkcr Appolnl~:
Rep. 10hn Laurent: .
.250 North Clark 'Avenue
D&rtO~, 'Florldi 33830....804 '
Local: 904-488--9465 .
Dist: 813-53..7270
Fax:' 813;,,534-1271
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Rep. Mimi McAndrews '.
1645 Palm Beach Lakes Boulevard, Suite n40
. West Palm Beach, .:FL 33401-2219
Local: 904-488...791
Dbt: 407-418-0880 ,-,'10'- ;J.'1bl ho.....t
,Fax: 401--688-7749
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Rep. Vernon Peeples
P.O. Box 1538 .
Punta Gorda,'FL 33951-1538
Local: 904-488-9175
Dist: 813-(;37-7155
. Fax: 813-631-1554.
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Mr. ,Thomas Dyer
. 40 Ranch Road..
'IbonotoSasSI, FL 33592
Local:' 813-368-5788
Fax: 813-386~3123
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Ms. Mary A. Kumpe
ISM,Bay Poln~ Driy~
Sarasota, FL 34236 .
Local: 813-955-4094
Fax: 813-953-7882
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. Mr. Thomas pa.k1ey .
Oakley Transport. Inc.
. 101 ABC ROad'
P.O. Box 4110 '
Lake, Wah~l, FL 33859
Local: 813-638-1435
Fax: 813-638-1730
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M~. Sanford N.. Young
, 949 Briarcliff Road
Tallahasscc,' FL .32308
Local: 904-222..024S
Fax: . 904-222~661.
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WATlin M~NAGEMENT DISTnl(;~
. "E'VlE\V ~OMMISSION '
~ i
, . i ' ,
Tho motivitiOi of 1)10 atatt'l flvD water mln.sement districts luwe sreat Impact
on Floridians tllroUahout tho' stBte, Ilnd wc" bolieve individual. in your ire. 04Il
proyjde UI whh luablc infonnation 011 the operaUou of UiO water
DUII\'.OiDcnt dls ct in your ~rea and the laws It admhultOl'l. The
Commllljon wou d like you~ fnput during ODe of in reglollal public hcnuiap
on mURSD:A Y, DBCEMR~Jt 1. ] 994.
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PUBUJC HBARING LOCA nON
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HoUd,y Inn, Cypress Cove Room
Tampa International Airpon
4500 Wo.st Cyproas Stroot
:' ' Tampa, Florida
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I 4:'otJ · 4:30 R'atltration
1 4~3P · 7:00 Testimony
. '
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TOllimony durin. tho publio hcprins se8mont 'will bt limited to flv. minutes per .peaker
on a tlrat.comb, f'ir4t larvad buis. Spatsk"N reVIllICll\inS tho limo arDup Of i..ua aro'
ukod to 'C1lect onel.pokolpers~ 10 tho Commiuion may hoar as many potlpoctlvea _
potlihle. It i. I'OQl{Mted that e,~h Ipeftker allo submit their commentl In writing at the
timo 0' thoir pro,totion. Ad1itionlJ oopil,l would be b.n.tioi.1.
Testimony will bell in at tho dCl,ignated opcninS timo and conolude with the IUI, apoakllr
prQent. it pri~r to he pOlted cpncludina time. Citir.ona unable to attend tho publio
hOArlna may lubm' their reoordm.ndatione in writinS to the Commi..ion for diJtrlbution
to the Commi~,hml members. : "
.. i
Please Note: 'The k::ommiuion win hoar proaram presentation. from 2:00 · 4:30 .p.m..
Thumlay, De08m3ir 1, and ooriduc::t a Sen....] bUlin,.. meet;na Frid." December 2,. 1994
n'om 8:30 undl 00 lpladon It th~ lo~"tion Ii,ted abovo. All intOlllttd penon. .... invited
to .trend th... rn ins, u WfII~. ' ' ,
, . The.Commi..io~ will be lito holdina fUture publio,hearl. throuBhout the
;ta'l on thi. .~me fopio in the rollowina looltion.: C:lewilton. Holl~wood. l.okaon\tillo.
, Live Oak, Orlando (Dooombcr ,JS-16)t Pen.1l0011. S.ralJOta and Tanlh...e.
AOBNDA
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For ",0'" ''\forma;,o"' pi_OJ' COnlgCI A/arllyn Ba1'lf6J. R""", 1 J). CIa". P.ppt!r RIlIIdJ"..
J /J W", MQd'~o" Street, Tgllaf,auee. Flo,./cla J2JP{)..}400, (P04) "B8-~/f)~, .
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~;.~LOR _4;;;'j.!.;~~ '
Department of.
Environmental Protection
RECE\VED
NOV 1 6 1994
-
_~_ __""'-4
-
Lawton Cniles
, Governor
Marjory Stoneman Douglas Bulldrng
3900 Commonwealth Boulevard
Tallahassee, Florida 32399.3000
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, Vtrglnla 8, Wetherell
Secreuty , ,
'..
Richard Owen (SWFWMD)
Jerry Scarborough (SRWMD)
Chris Howell (NWFWMD)
Robert Christianson (SJRWM:D)
David'fhatcher (SFWMD)
To:
From:
"
'. 'Date:
..,
Subject:
Actions After November 3, 1994 Florida Water Plan Meeting
,
I'
, .
Our November 3rd meeting in Orlando was very valuable. We made great progress on
defining the issues to be addressed. by the Florida Water Plan, as well as developin'g a"
process for involving more local governments at an early stage. At the meeting, we also
agreed to add substantial detail to' the listing of goals and policies in authorizing legisla-
tion and rules.
In terms of schedUle, we agreed to produce a co~plete draft Plan by mid-February. This
schedule would extend the 60 day review period called for in the revisions to the Water
Policy rule (Chapter 62-40, F.A.C.) but which are not yet in effect: The department
review ofDWMPs would parallel the preparation of the draft Florida Water Plan an~
department comments on the draft district plans would follow public review of the state
Plan: '
, .
Enclosed for your information are two items:
Q' Substantially revised listing of the most important water issues for Florida (pp.
8~9 of the October 18 draft: of the Plan). Each substantive ch'apter of the Plan
is to amplify upon this summary listing by laying out the related, implemen-
tation strategies and schedules for tbe department and the water management
districts. ' '
Q Revised schedule for production of the Plan. with many specific dates., "
Achieving our deadlines for final publication makes it essential that the interim'
scheduled dates for drafts not be missed.
Our next meeting will be January 6 in Tallahassee. An agenda, including a revised draft
of the Plan, will be distributed in mid-December.
We have much work ahead orus in the near future. Again, thank you for your
participation and assistance. '
Enclosures
~'PrOlrcr. Conserve and Manage ~Iarjdo's cnVlronmC"tr and Norura' Resources"
PritllN 011 rtqeJed paper,
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Recipients of Meeting Notice
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FDEP
Virginia Wetherell
Kirby Green
Richard H~ey
Jeremy Craft
, John Outland
Mary Williams
Ed Conklin
,
Dan Thompson
Terry Pride
Mark Latch
Fred Calder
'Chuck Aller
Ernie Barnett
Dave Worley,
Pam McVety
Tom ,Swihart
Lou Burney ,
Jim Stoutamire
Bryan Baker
Mark Glisson
Jim Lewis
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Governor's Office
Theresa Tinker
Paul Carlson
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,Auditor General'
Ray Scott
Nancy. Defoe
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FSU
Jim Anderson
. Linda Lampl
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Department of Community Affairs
Charles Pattison ", . I Jim Quinn
" " Department of Transportation
Bob Romig , Patty Wagner'
Department of Agriculture and Consumer Services
Rich Budell '
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Henry Bittaker '
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Regional Planning Cotmcils
Tim Murphy 'Charles Blume
Aaron Dowling Wayne Daltre:y
Regional Water,Supply Authorities
Do~glas G. Currier II Bruce Kennedy
Counties
John Wesley White (Sarasota County)
Mira Barer (Broward Oounty)
Pickens Talley (Pinellas C01l;I1ty)
Karl Hebrank (Association of Counties)
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Lisa Barr (Brevard County)
Fred Rapach (Pal~ Beach County) ,
Robert Obering (Sarasota County)
John Zimmerman (Manatee County)
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Cities .
Diane Salz (Fl. LeagUe of Cities)
Don Lanham.
,William BIJ1les (City of Perry)
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Jim Peters (City of Tallahassee) ,
Don Anderson (City of Monticello)
Anita Watts. '
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Schedule for Florida Water Plan: Novel1lber 10, 1994
Date DEP WMDs, Others
Nov. 14 Live Oak, 9:30 a.m.(?): DEP meeting with SRWMD
senior management to discuss draft. Florida Water
Plan
Nov. 16(?) 'West Palm Beach, 10:00 a.m(?).: DEP meeting with
SFWMD senior management to discuss draft Florida
, Water Plan
Nov. 18 ED meeting, Stuart,
discussion of FWP
Nov. 23 DEP receives
revised draft ,
chapter.:ifor each
ItAOR" from the
WMDs, consistent'
with the new list of
most important
water issues
,< . I " l' ~ ~ , ~ .
Dec. (1) Completio'n by DCA of
19~4 State Land
Development Plan
Dec. (?)
, ,
Palatka, 2:30 p.m(?).: DEP meeting with SJRWM:D
senior management to discuss draft Florida Water
Plan '
Dec. 6
Tampa, 1:30 p.m.
D,EP . SWFWMD ':'
Local gOyt meeting'
Dec. 6
NWFWMD HQ,
1:00 p~m. DEP .
NWFWMD. Local
, gov't meeting
Dec. 8
WPB, 1:00 p.m.
DEP . SFWMD .
Local gov't meeting
Dec. 9
,
Palatka, 1:00 p.m.
DEp. SJRWMD.
Local gOyt meeting
,oj
. i.'
I '. '
,'~ .
"
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Dec. 13 Live Oak. 1:00 p.m.
DEP - SRWMD -
Local gov't meeting
Dec. 19 Distribute revised draft. of
FWP to working group
January 6 . Meeting on December
draft of Plan (Tallah;) ,
, ,
Jan. 20 Distribute revised draft.
Florida Water Plan to
working group
. : , ,
. Meeting to reach
consensus on final '
pre-p~blication draft.
of Plan (Tampa)
'J
. ,i
i
, :'1
, '.' ~
j
Ja'n. 27
, .
f,...".' "
, ,
Distribute workshop draft of Florida Water Plan
'Feb. 17
" .
,
"
,Mid. March Joint DEP/WMD public workshops around state on
Draft Plan (required by 373.036(5) to be at least' 90
days before Plan adoptiOJi) ,
May DEP comments on DWMPs
provided to Governing Boards
July WMDs make
revisions to DWMPs
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September DEP approval'of 1995 Florida
Water, Plan '
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flova 8 ,'994
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21 November 1994
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.. 'Mol\ov-- '~, ~~M
, Honorable Fred A. Thomas
P.O: Box 4748
Cle~rwater, FL 34618-4748'
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Dear Mr. Thomas:
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I wanted to thank you personally ,for your conflde'ncC3 In me by ~pprovlng my appointment to' the,' ','
Center Foundation Board of ,Trustees in October.' " ..
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I will do my best .to represent the best Interests of the City, and Fqundatlon. ,
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If you ,ShO~ld require ~ny informatlo~. I w,i1l'be pleased to honqr your ,reque~t.
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Again. thank you for the opportunity to represent Clearvvater's Interests.' For your lnfo'rmatlon. I
have'been provided a binder with the following Information: ' . ,
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2)
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History
Trustees
Responsibilities
By-Laws
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6)
7)
8)
Agreement :
Olympia Society
Fln'ances
Minutes
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I will be happy to' provide copies or loan you my bInder to review If you have not already,had this
information provided to you. '
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As soon as I receive a copy of the minutes from the October 28, 1994 meeting I will, provide them
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to you. The next meeting is December 16. 1994, " ' "" .
Sincerely,
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AsePh W, Evlch '
2296 Habersham Drive
Clearwater; FL 34624
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