08/29/1994
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ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING,
. . Monday, August 29, 1994 - Chambers .
follo~ing' CRA which begins at 9:00 A.M. but no later than 10 A.M.
, ,
Welcome. We are glad to have' you join us. If you wish to speak please wait to be recognized, then
state your name and address. Persons speaking before the City Commission shall be limited to 3 "
minutes. No person shall speak more than once on the same suhject unless granted permission by
the City Commission. ANY PERSON WITH A DISABILITY REQUIRING REASONABLE
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING, SHOULD CALL 813/462-6684.
1 . Pledge of Allegiance
2. Invocation
3. 'Service Awards
4. . Interim 'City Attorney Report
a) proposed Charter changes
b) City Attorrey contract negotiations
Convene as Pension Trustees '
5. Approval of Minutes - Regular Meeting
8/15/94 '
1. Mayor.
2. William C. Baker, Assistant City Manager.
3. None..,
4. a) Direction giverl. ,
b) Approved contract as amended~
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Convened at 11:45 a.m. as Trustees
Reconvene as Commission at 11 :52 a.m.
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5. Continued to 9/12/94.
6.
PRESENTATIONS
'a) , Airport Authority - Annual Report
. 1 ;
. a) Report received.
7.
Citizens to be heard re items not on the Agenda
Bohnie Hardino expressed concerns re PST A buses on Route 80 not being able to stop at the'
Cleveland/Osceola and Cleveland/Ft. Harrison intersections due to on-street parking. Staff to review
with PST A. ,.
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CITY' MANAGERFf!:PORTS
CONSENT AGENpA Htems #8-21 a) - Approved as submitted.
. The following items require no formal public hearing and are subject to being approved in a single
motion. However, any City Commissioner or the City Manager may remove an item from the Consent "
Agenda to allow discussion and voting on the item individually.
8. Renew contract for hardware maintenance
& operating system support on the Utilities'
& Finance VAX 4000w300 ,computers with
Digital Equipment Corp., Tampa, FL, for the.
period 10/1/94-9/30/95, for $48,622.20
(AS)
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8/29/94
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9.' Purchase computer hardware for Risk
'Mgmt, PW/lnfrastructure & Admin Svcs/IS,
from Dell Computer Corp., Texas, at an est.
$47,612; authorize lease/purchase of,
$33,056thru Security Capital Corp. (AS')
'10. Extension of 'contract for copier services
with Pitney Bowes, Inc., Tampa, FL, .tor the
period .11/1/94-1 0/31/95, at an est.
$84,000 (AS)
11. ,Purchase of est. requirements for punch
" valve saddle tee fittings & end seals from:
Phillips Engineering Co., Inc., Clearwater, ,
FL, at an est. $24,547 and Perfection
Corp~, Madison,' OH, at im est. $9,688, for
the period 10/1/94-9/30/95,' for. a total est.
, $34,235 (GAS) ,
, 1'2. Purchase dance band services from Paul
SpDgnuolo Trio, for the, period 1 0I1/94~
9/30/95, for $23,920 (PR) .' '
13. Joil1t Project AgreefT)ent with FDOT to
,install Runway/Taxiway ,lights & to
delineate the boundary of the landfill at
Clear.water Airparl< (PW) .
J'"' . . '14.' Exter:tsion of contract for hauling of, rock,
, , sand & shell to be picked up, at various
.mines & delivered to the 'City to Norred
Trucking, Inc., Tampa, FL, for the period
.10/1/94-9/30/95', at an e'st. $55,981 (PW)
1 5. Extension of contract for 3/4" #57
Aggregate to Florida Crushed Stone Co.,
Leesburg, FL, for the period 10/1194-
9/30/95, at. an est. $32,068.80 (PWt
16. Contract for type 1 Portland bulk cement to
National Portland Cement Co., Palmetto,
FL; for the period 10/1/9'4-9/30/95, at an
est. $39,816 (pwt
1 7. . Contract for, type 1 Portland baa cement to'
Holnam, Inc., Tampa, FL, for the period
10/1/94-9/30/95, at an est. $12,750 (PW) .
1 8~' " Purchase of 1,000 90.9allon semi.
automated recycling containers from Ameri-
Kart Corp., Goddard, KS, for $41,970 (PW)
19. Purchase/installation of Hurricane
Shuttering ..for 6 Clearwater Fire Statio'ns
from Nusash,' St. Petersburg, FL, for
.... . . I
$22,584 (CMt. ' " ,'.
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" 8/29/94
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,Sanitary sewer easement - from Clearwater
Point, Inc. No.4, a condo recity:s
r,eplacement of existing sanitary sewer
force main from the c'auseway'to
Clearwater Beach (CA) ,
, Right-of-way easement from Grande Bay
Apartments" Ltd., allowing city access to
proceed, with East Advanced PolI~tlon . .
Control Facility - South Interceptor ,- Phase,
II (vicinity of Bayside Bridge)(CA)
Contract for hardware main.tenance of the
Unisys A-4 & A-6 mainframe computers to
. Digital Equipment Corp., Tampa, FL, for the
period 10/1/94-9/30/95, for $31,956 (AS)
OTHER lTEMS ON CITY MANAGER REPORT
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22. Gas Business Plan/94-95 ;bu~get '
23. Solid Wa~te Business Plan/94-95 budget
24. 'Clearwater Housing Authority - 2
.appointments (CLK)
25.' Marine Advisory Board - 1 appointment
(eLK)
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22. Presentation' given.
23. Presentation given. , ,
24. Appointed Stacey Hooks, reappointed
Howard Groth. '.. '
25. Appointed Edward Dohrman.
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26. Other Pending Matters
a) Vending Machine Ordinance/Sign Code
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26. al No action. Meeting to be set to discuss
concerns of business comm~nity on beach.
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Item: Ratify/Confirm City Manager's
decision to authorize procurement of two
1994 Buick Century sedans for the Pollee
Dept. Investigative Division, from, Kaiser '
Pontiac Buick, GMC Truck of Deland, FL,
for $29,664; .financing to be pro'vlded
, ' under city's master lease~purchase
ag'reement with Security Capital Corp. (GS)
Item: Ratified/Confirmed.
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CITY ATTORNEY REPORTS
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27. Other City Attorney Items
27. None.
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. 28. City Manager Verbal Reports
a) Direction re Advisory Board Annual
Reports
b) Direction re April 1995 Town Meeting
,
,"28. a) Annual reports to continue. Suggested
format to be drafted by s,taff.
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b) Move April 1995 Town Meeting to April
1,1, '995;
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8/29/94
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Concepts for logo for Clearwater beach'
distributed. Direction to wait until Pier 60
,area plans further, along.
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, City Manager requested if Commission had
other questions re proposed Budget to let '
her know. Follow up from 8/11/94 Budget
Session distributed previously: '
Re~uested closed Bargaining 'Session be
scheduled. Scheduled for 9/12/94
immedi~telyafter Commission meeting.
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City Clerk requested Clarification re Minutes
of 8/15/94 meeting. Mayor requested. '
information ,re,the number of ' 'I ,',
Commissioners on.each s!de of the. ,
consensuses re Charter changes, nq actual
amendment to the minutes.
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'29.' Commission Discussion Items',
30., Other Commission Action
29.
30.
None.
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DeeQan questioned what response the
Commission wished to make to Largo
Mayor Feaster's letter 'requesting the , .
County rria~e 'it mandatory for people in
.enclaves to contract with'solid waste '
companies. To be discussed 'at future
meeting. , '
He reported a concern re JO,IIey 1:'rolley
signs on PST A signs had been raised and,
dealt with at the PST A meeting. '
He presented Commissioner Thomas with a
plaque from, the PST A in appreciation of
Commissioner Thomas' service on that
. board. ,
., FitzQerald handed out'information he
, ,
obtained at the Florida League of Cities
meeting re possible constitutional '
amendments to be pla'ced on the November
ballot. ' ,
Thomas requested the City, Jolley Trolley &
PST A be, aware that if additibnal t~olleys: are
t6 be ordered for use during the closure of
the Sand Key Bridge, that needed/to be,
done now. Bill Bake'r reported .the bridge is
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projected to be closed for only 60 days. '
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,8/29/94 I
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Thom es' requested the' Commission, consider
removing the'1 st row of bay front tennis
'courts. Consensus was this was
premature. . .
Berfield stated she would make the Jolley , '...
, Trolley Ccirporatlo'n aware ofCommisslo'hers ',' >~
Deegan and Thomas' concerns~, ", . ',.:" ,\i
, Garvev presented Certificate' of ,',
, Appreciation from the Florida League, of '
Cities (FLC)' for Clearwa'ter~s participation in
City'innovatlon Awards. She iriqlcated she
'had brought back Information from. the FLC "
, ConferelJce that might be o( interesti,t6 the,' , ,~;
Commission.',""
She questioned what materials from, ' " , " ,;;:
Commission mall should be copied to all " ::!,
Commissioners. "Consensus' Thank 'You', .. ..,.;
, letters' to citizens' not needed, responses to ',:;;' " :~,:5
citizen suggestions were wanted., ',.., ,', ,", ,:, ,",:\
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corre~pondence from National Conference..., ';>.1;
of Mayors not' needed. Items not copied "i ,/~\
will be listed o'n"read file once' a 'week.' " ~'':j
Garvev: questioned memo f~om, _, ' ,,~'':/:.
Commissioner Deegan re CSXbuilding.' ,.,<l
Commissioner Deegan stated he was' .. ;.'
requesting any applicable rec'reation, impact ' :~
fees be ear-marked for use' to 'pu'rchase, if .
Trail goes by building. Mayor. Garvey ,
requested !nformation,Jon oth~rdo~ntown "
projects. "
Garvev questioned Comrryission direction re.
Commissioner Deegan's suggestion,re, '
, Advisory Board minutes being sent to 'the .'
Comrryission prior to their being approv~d.
,'Cons'ensus to do so with understanding will
not be recopied once approved.
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M E M 0 RAN 0 U M
TO: .
FROM:
COPIES:
The Honorable Mayor 'and Mem~ers of the City Commission
. Alan S. Zimmet, I~terim City Attorney~
Elizabeth M. Deptula,' City Manager
Cjnthia E: Gou~eau, City Clerk
August 25, 1994
Charter Amendments
'"
DATE:
RE:
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I have drafted two ordinances that call for the referendum election on the
proposed amendments to the city charter. I chose to 'draft ,two' separa~e
ordinances because it became difficult, to draft referendum que,stion~ that
complied with the word limitations provided for in state statute ~nd also would
be unders tandab 1 e to the e 1 ectora te. Thef i rs t ord i nance incorporates most 1 y the
procedural and non-controversial changes as well' as the proposed changes to the'
city manager's purchasing authority and the requirement for referendum approval
of reve~ue bonds for projects in 'excess of five million dollars.
The second ordinance' incorporates those, changes to Sections 2.01 which
concern the powers of the city commission to purchase and lease real' property,
incorporates the changes ~o 'Section. 2.03 which establish term limits for city
commissioners and the, mayor-commissioner and creates ,Sections 4.06 and 4.07
providing for an internal audit department.
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I anticipate that we will discuss these ordinances at the commission
meeting on August 29, 1994. At that time, we can discuss the questions as they
will appear on the ballot. The ordinances must ~e adopted on second reading by
September 15, 1994; if these referendum questions are to appear on the November'
ba llot.
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Also 'attached to this memorandum is a copy of the charter which
incorporates all of the proposed changes., I have attempted to highlight those
areas of the charter where the city commission made changes. at its meeting of
August 15; 1994.
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ORDINANCE NO. 5691-94
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
SUBMITTING TO THE CITY ELECTORS PROPOSED AMENDMENTS TO
THE CITY CHARTER WHICH PROPOSES TO AMEND THE-CHARTER BY
AMENDING THE POWERS OF THE CITY COMMISSION REGARDING THE
PURCHASE AND LEASE OF REAL PROPERTY: ESTABLISHING TERM
LIMITS FOR ANY SINGLE ELECTED OFFICIAL: PROVIDING FOR
THE ESTABLISHMENT OF A CITY AUDITOR AND INTERNAL AUDIT'
DEPARTMENT: PROVIDING FOR A REFERENDUM ELECTION: AND
PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA,
THAT:
Section 1. It is hereby proposed that Section 2.01(d) of the City Charter
be amended as follows: '
Section '2.01. Commission: composition; powers.
(d) Limitations. The legislative power provided herein shall have the
following limitations:
, ~~ The total indebtedness, which for the purpose of this limitation
shall include revenue, refunding and improvement bonds, of the city shall not
exceed 20 percent of the current assessed valuation of all real property located
in the city: and the total budgeted expenditures in any fiscal year shall not
exceed the total estimated revenue plus any unencumbered 'funds carried forward
from a prior fiscal year.
2.m All purchases in ,excess of $10,000.00 shall be awarded'to the
lowest responsive and responsible, bidder, selected after receiving sealed,
competitive bids from no less than three qualified vendors whenever practical.
No contract or purchase' which is subject to the requirements imposed by this
paragraph may be split or otherwise awarded in a cumulative manner.
3. The commission when purchasinQ real property whose sales price is less
than $250.000 at a minimum shall obtain an appraisal performed by the appropriate
city staff. If the sales price of such property is equal to or exceeds $250.000,
but is less than $500.000. the commission shall obtain at least one appraisal by
an independent certified appraiser. If the sales price of such property is equal
to or exceeds $500,000. the commission shall obtain at least two appraisals by
independent certified appraisers.
4. Any non-budQeted expenditure in excess of $5 million must be aporoved
, !ut the commission in two separate sessions held at least two weeks apart and an
advertised notice of a public hearinQ must be Qiven at least five days prior to
the second session.
.5..:.W With the exception of maintenance or emergency dredging, and
dredging related to that portion of Dunedin Pass located within the boundaries
'of the city, permits for dredging or filling in excess of 4,000 cubic yards below
the mean high water line may be authorized only after properly advertised public
hearings before the commission and approval at referendum.
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,. .2.:.{.4.tBea 1 propertv.
, ill Surpl~s property. Prior to the sale. donation. or other
transfer. ~r to the lease for a term longer than five t~rec years of any
municipal real property, the real property must be declared surplus and no
longer needed for municipal public use by the commission at an advertised
publ ic hearing. Except in the case of r.ight-of-way or easements or
transact ions with governmental entities as descri bed herein t no real
pl~operty may be given away or donated without prior approval of the
qualified voters of the city at referendum. '
Rcal propcrty dec1arcd surplus may only bc sold to thc party submittiAg
the highest competiti~e bid above the appraised value, except ~hero the
pca 1 prsflcrty is I3ropsscd to Be traftsferroel ta anothcr goverRmoAta 1
entity. Surplus real property may be transferred to another governmental
cAtity for less thaN the appraiscd value after aA advcrtised puhlic
hearing has been held and a findiAg by the commission of a valid puelic
purposc for thc transferl
(ii) Except as otherwise provided herein. real property declared
surplus shall be sold to the party submittino the hiohest competitive bid
,above the appraised value whose bid meets the other terms set bv the
commission and who will use the property in accordance with the
commission's stated purpose for declarino the prooertv suro1us. if anv.
(iii) Surplus real property may be transferred to another
governmental entity for less than the appraised value after an advertised
public hearing has been held and a finding by the commission of a valid
public purpose for the transfer.
liYl Surplus real property may be exchanged for other real property
having a comparable appraised value.
ill No municipally owned, real property as of thc date the revised
charter becomcs effective,- identified as recreation/open space on the
city's comprehensive land use plan map as said lan existed on November 1
1979. (or as may be added to hereafter, may be sold. leased or conveyed
to another ent itv ~GSCG of without prior approva 1 of the qualified
voters at referendum, except when the commission determines it is
appropriate to ,dedicate right-of-way from properties identified as
recreation/open space. '
Right sf way or easements. No right of ~ay or easement which terminates
at, or provides aeccss to, the water's edgc of eithcr a body of salt water
or a body sf fresh watcr may be vacat-ed for the benefit of fJri'late
individuals.~tn4ng containcd in t~is paragraph shall 'prcvent aft casement
for utility purposes fram bcing exchanged for a new easement far similar
purposcs or from converting a fce intcrest for utility purposcs iAto an
casement for such purposes. .
(vi) Leascs ef roalfJP-operty. The commission ,has the power to lease
municipal real property for five three years or less without declaring it
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surplus. Municipal property declared surplus may be leased for it maximum
of 15 up to 30 years, provided. however. nothino herein shall preclude
renewa 1 of any lease for a maximum of 30 years. Municipa 1 property
declared surplus may be leased for an initial period of time or a renewal'
period exceedino 30 years. if approved at referendum. Leases of real
property in, an industrial Dark shall provide for continual use for
private/public business purposes and shall provide a reasonable rate of
return on the city's investment includino a rent escalation clause.'
Industrial park property may be leased up to 39 years with aR affirmative
''Iota of fawr fifths of t~e commissieR aftar a duly 3e'/ertisoG flllblic
heariFlg and may be 1 cased for a period of. t ime ~xccedi~g 30 ~ear-s--:j..f.
ap~FGVee at "'ef-eFcn.a.u.m. Leases G.:f. real iWGpeFty 1" em- Hu!wstF-:ra-l ~
shall proY.id~ for ccmtinuJl use for private blisiRe~~ fllirposes and sha++
pr.oyide a reasonable rate of return OR the city's investment, iRcluding a
rent escalatioR clause.
, (vii) All leases of municipal real property shall contain recapture
and reverter clauses.
h Right of '.-:3)' casements. No r i oht-of -wa v or easement wh i ch termi nates
at. or provides access to. the water's edoe of either a body of salt water or a
body of fresh water may 'be vacated for the' benefit of private individuals.
Nothino contained in this paraoraph shall prevent an easement for utility
purposes from beino exchanoed for a new easement for similar purposes or from
convertino a fee interest for utility purposes into an easement for 'such
purposes. '
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8.~ No municipal or other public real property lying west of Osceola
Avenue, east of Clearwater Harbor between Drew and Chestnut Streets, being
further described as: ' '
That portion of city-owned land bounded on the north by the right-of-way
of Drew Street, on the east by the right-of-way of Osceola Avenue, on the
south of the right-of-way of Pierce Street, and on the west by the waters
of Clearwater Harbor, lying below the 28 mean sea level elevation,
together with the following described tract: Beginning at the northeast
corner of section 16, township 29 south, range 15 east, Pinellas County,
Florida, and run thence west along the north line of said .section,1320.0
,fp.et; thence south along the west line of the east one-half of the
northeast one-quarter of said section 16, 1526.16 feet to an intersection
with an easterly projection of the centerline of Pie~ce Street; thence
south 8904510011 W along the centerline of Pierce Street, 418 feet to an
iron stake set in a projection of the west line of Osceola Avenue as '
extended ucross Pierce Street; thence south 20 feet along this projection
of the southwest corner of the intersection of Pierce- Street and Osceola
Avenue; thence south 88018'4211 W along the south line of Pierce Street,
375 feet to the point of beginning; thence continue south 88018142" W,
270.89 feet along'said south line of Pierce Street to the east right-of-
way line of Pierce Boulevard; thence south 19024139" east along aforesaid
east right-ot.-way along a curve to the right, chord 157.24 feet, arc
157.41 feetl radius 980 feet; thence north 8801814611 east, 120.42 feet;
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thence north 0014132" west, 50 feet; thence north 88018" 4211 , ,100 feet i
thence north 0014132" west, 99.80 feet to the point of beginning less and
except, that portion of the above described tract des ignated for, the
Bandshell Site, , .
and no municipal or other public real property constituting the Memorial
Causeway or lands immediately contiguous thereto, more particularly
described as:
That portion of Memorial Causeway (S.R. 60) a 1200-foot-wide right-of-way,
lying between the east' abutment of the west bridge and the east line of
Clearwater Harbor, and the submerged portions of Board of Trustees of the
Internal Improvement Trust Fund Deed Numbers 17,500 and 17,502. '
shall be developed or maintained other than as open space and public
utilities together with associated appurtenances, except upon a finding by
the commission at a duly advertised public hearing that such development
is necessary in the interest of the public health, safety and welfare of
the citizens of the city and appro~al of such finding at a referendum,
conducted subsequent to the public hearing. However, city-owned tennis
courts and associated appurtenances may be constructed and maintained on
such property south of Cleveland Street.
Section 2. It is hereby proposed that Section 2.03 of the City Charter be
amended as follows:
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Section 2.03. Election and terms.
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All commissioners, including the mayor-commissioner, shall be ,elected for
terms of three years. Terms shall overlap, with the mayor-commissioner and two
commissioners elected one year, and the additional two commissioners elected the
following year.
A person shall not serve more than six consecutive years as a c itv
commissioner after which such person shall 'not hold any city commission seat.
other tha~ mayor-commissioner. for a minimum of three years.
A person sha 11 not, serve more than six' consecut i ve years as' ma vor-
commissioner after which such person shall not serve as mayor-commissioner or
hold any city commission seat for a minimum of three years.
Newly elected commissioners shall take office and be sworn in on the first
Thursday in April.
Section 3. It ,is hereby proposed that the Charter of the City. of
Clearwater' be amended to create Sections 4.06 and 4.07 providing as f~llows.:
Section 4.06. City auditor.
There shall be an Internal Audit Department. headed bv the city auditor,
who shall serve both the city manaaer and the city commission. An individual
commissioner may not reQuest the city auditor to perform and the city auditor
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shall not perform any ~ervice that will take more than eiaht hours to complete.
The city manaaer shall be notified of, any reauest made bv the city commission or
,an individual commissioner by the commission or the individual commissioner
makina the reauest. The city auditor may be assisted bv whatever personnel the
commission may authorize. '
Sect~on 4.07. City auditor. appointment. removal. remuneration. duties.
(a) The city auditor shall be appointed bv the city manaaer with the
approva 1 of the commi ss i on. and may be removed on 1 V at the recommendat ion of the
city manaoer with the approval of the commission. The city manaoer shall fix the
compensation of the city auditor with the concurrence of the commission.
(b) The city auditor shall provide a 'service to manaaement and/or the
commission bv objectively reviewina the financial and non-financial operations
of the city to identify ineffective or inefficient practices or non-comoliance
with policies and procedures. and to recommend measures for improvement. Such
services may take the form of comoliance audits. performance audits. internal
control audits. or similar examination of operational procedures..
Section 4. A referendum election is hereby called and will be held on the
8th day of November, 1994, at a special municipal election, for the consideration
by the voters of the City of Clearwater of the proposed changes' to the City
Charter. The quest ions to appear on the referendum ballot reflect,ing the
propos ed amendment s to the Charter des cr i bed above at the spec i ale 1 ect i on
scheduled for November 8, 19941. shall be as follows:,
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AMENDMENT TO THE POWERS OF THE CITY COMMISSION
Shall Section 2.01(d) of the Charter be amended as provided in
Ordinance 5691-94 to require that the Commission obtain an appraisal
before purchasing real property, to require, 2 public hearings before
the Commission approves a non-budgeted expenditure in excess of $5
Million, and to allow the Commission to lease real property for up
to 5 years without deClaring it surplus and up to 30 years, if
declared surplus, with renewal terms not exceeding 30 years?
YES -
NO -
For amendment to City Charter
Against amendment to City Charter
CITY COMMISSION TERM LIMITS
Shall Section 2.03 of the City Charter be amended as provided in
Ordinance 5691-94 to limit the terms of office of any single elected
official to no more than 6 consecutive years as Commissioner and no
more than 6 consecutive years as Mayor-Commissioner commencing with
the date of the next election for each Commission seat? . .
YES -
NO -
For amendment to City Charter
Against amendment to City Charter
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ESTABLISHMENT OF CITY AUDITOR AND INTERNAL' AUDIT' DEPARTMENT
,. Shall' th~; C'ity, Charter be amended as, provided in Ordinance 5691-94
to create Sections A.06 and 4.07 to establ ish ,an internaT 'audit
department; to, provi de that the City Auditor, 'sha 11 be appointed by'
'the City Manager with the approval' of the Commission, and providing
for 'the duties of the City Auditor? ' .
YES-
NO -
For amendmen~ to ~itiCharter
Against amendment to City Charter
" " Section 5. ,The City Clerk is directed' to 'notify the, Pine11as CoiJllty
Superv i sar of Elect ion s ,that' the referendumi terns ,prov ; dEid above shall ,be
considered at the election to be held on November 8, 1994~'" " .,
"Section 6. 'This Ordinance shall take effect immediately upon its passage I
and adoption. The amendments to the City'Charter provided for herein shall take
~ffect only upon, approval of a majority of the City electors voting at the'
referendum election on these ,issues and upon the filing of the Amended Charter
, wi th the Secretary', of State. ' '
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'PASSED ~N THE FIRST'READING: Date:
PASSED AND ADOPTED ON
SECO.ND AND FINAL READING:" Date:
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ATTEST:
RI~A GARV~Y, Mayor~Commissioner,
CYNTHIA GOUDEAU, City Clerk
APPROVED AS TO FORM AND ,LEGAL SUFFICIENCY:
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ALAN S. ZIMMET, Interim City Attorney
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ORDINANCE NO. 5692-94
,AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
SUBMITTING TO THE CITY ELECTORS A PROPOSED, AMENDED
, CHARTER WHICH PROPOSES, TO AMEND THE CHARTER BY CHANGING
THE EFFECTIVE' DATE OF ANY ORDINANCE INCREASING THE
, SALARIES OF CITY COMMISSIONERS; TO AMEND THE PROCEDURE
FOR FILLING A COMMISSION VACANCY: TO' ESTABLISH A
PROCEDURE FOR FILLING A VACANCY IN A CANDIDACY WHERE A
VACANCY LEAVES FEWER THAN TWO CANDIDATES FOR AN OFFICE;
TO ALLOW FOR THE APPOINTMENT OF PARALEGALS BY'THE CITY
,ATTORNEY; TO CHANGE THE DATE BY WHICH REFERENDUM
PETITIONS MUST BE FILEDj TO AMEND THE PURCHASING
AUTHORITY OF THE CITY MANAGER: TO AMEND THE REQUIREMENT
,FOR REFERENDUM APPROVAL OF REVENUE BONDS; AND TO
OTHERWISE CLARIFY, CHANGE AND CONSOLIDATE VARIOUS
SECTIONS OF THE CHARTER; PROVIDING FOR A REFERENDUM
ELECTION: AND PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE' CITY OF CLEARWATER, FLORIDA,
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Section 1. It is hereby proposed that the Amended Charter of the City of'
,Clearwater, which is attached hereto as Exhibit "A~, be adopted~ '
Section 2. It is hereby proposed that Section 2.01(d)(2) of the City
Charter be amended as follows:
Section 2.01. Commission: composition: powers.
(d) Limitations. The legislative power provided herein shall have the
following ,limitations:
2.+2+ ' All purchases in excess of $10,000,.00 ,sna 11 be awarded to the
lowest responsive and respons ib le bi dder, selected after receivi ng sea led,
competitive bids from no less than ,three qualified vendors whenever ,practical~
provided. however, that such purchases that are in excess of $25.000 shall be
awarded bv the commission.' No contract or purchase which is subject to the
requirements imposed by this paragraph may be split or otherwise awarded in a
cumulative manner.
Section 3. A referendum election is hereby called and will be held on the
8th day of Novembe~, 1994, at a special municipal election, for the consideration
by the voters of the City of Clearwater of the proposed Amended Charter. The
questions to appear on the referendum ballot reflecting the proposed amendments
to the Charter at the special election scheduled for ,November 8, 1994, shall be
as follows:' '
AMENDED CHARTER
Sha 11 ,the ,Amended Charter as provided in Ordi nance 5692-94, which
provides that an. ordinance increasing the salaries of the
'commissioners shall not become effective until the date of' the next
regular election, changes the procedure for filling a Commission
'vacancy, establishes a procedure for filling a candidacy vacancy"
allows for appointment of paralegals by the City Attorney, changes
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" the date by which referendum petitions must be filed and clarifies
and changing other ~ections, be adopted?
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YES - For amendment to City Charter
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NO -
Against amendment to City Cnarter
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CITY MANAGER'S PURCHASING AUTHORITY
AND REFERENDUM APPROVAL OF REVENUE BONDS
t I' .
Shall Section 2.01(d) and Article IX of the City Charter be amended
as prov i ded 'i nOrd i nance 5692-94 to change the Ci ty Manager' 5
purchasing authority' from $10,000.00 to $25,OOO.00~ while, still
requiring competitive bidding for purchases exceeding $10,000.00,
and to change the requirement for referendum approval of revenue
bonds for projects in excess of $1,000,000.00 to, projects in excess
of $5,000,000.001
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YES -
NO -
For amendment to City Charter
Against amendment to City Charter
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Section 4. The 'City ,Clerk is directed to, notify the Pinellas County
Supervisor' of Elections that the referendum items provided above shall be.
considered at the election to be held on No~ember 8, 1994.
'Section 5. This Ordinance ,shall take effect immediately upon its passage:
and adoption. The amendments to the City Charter provided for herein, shall take
effect, only- upon approval of a majority of the: City electors voting 'at the
referendum election on these issues and upon the filing of the Amended Charter
with the Secretary of State.
PASSED ON THE FIRST READING: Date:
PASSED AND ADOPTED ON
SECOND AND FINAL READING: Date:
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ATTEST: '
RITA GARVEY, Mayor-Commissioner
CYNTHIA GOUDEAU, City Clerk
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
ALAN S. ZIMMET, Interim City Attorney
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ARTICLE I. CORPORATE EXISTENCE AND POWERS
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section 1.01. corporate existence and powers.
(a) The city of Clearwater, Florida, hereinafter referred to'
as city, as created by Chapter 9710~ Special Laws of Florida,
1923, as amended, shall exist and continue as a municipal
corporation, shall have all governmental, corporate and
proprietary powers to enable it to conduct municipal government,
perform municipal functions and render municipal services, and
may exercise any power for municipal purposes except when
expressly prohibited by law. ' .
(b) The city may exercise any of its powers or perform any
of its functions and may participate in the financing thereof, by
contract or otherwise, jointly or in cooperation with anyone or
more states or political subdivisions or agencies thereof, or the
united States or any agency thereof. '
(c) The powers of the city under this charter shall be
'construed libera~ly in favor of the city. The city will be
empowered to do whatever is necessary and, proper for the safety,
health, convenience and general welfare of its inhabitants. The
specific mention of a particular power in the charter 'shall not
be construed as limiting in any way the general power stated ,in
this section of article I.
(d) In addition to the powers enum~rated herein, the city
shall be vested with all powers granted by general or special
acts of the Legislature of the State of Florida and otherwise
provided by law.
section 1.02. corporate boundaries.
The corporate boundaries of the city shall remain fixed and
established as they exist on the date this charter takes effect,
provided that the city shall have the power to change its
boundaries in.the manner prescribed by law.
ARTICLE II. LEGISLATIVE
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section 2.01. Commission; composition; powers.
(a) composition. There shall be a city commission,
hereinafter referred to as the commission, composed of 'five
commissioners, including the mayor-commissioner. The members will
occupy seats numbered one through five, inclusive. All members '
shall be elected at large by the qualified voters of the city.
The candidate receiving the largest number of votes among the'
candidates for that seat shall be elected.
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EXHIBIT A TO ORDINANCE NO. 5692-94
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(b) Powers. All legislative power of the city shall be
vested in the commission, except as otherwise provided by law or
the provisions of this charter, and the commission shall provide
'for the exercise thereof and for the performance of all duties
and obligations imposed upon the city by law. '
(c) Duties. It shall be the duty of the commission to
discharge the obligations and responsibilities imposed' upon the
commission b~ st~te law, city, ordinance and,this charter.
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'The commission shall be responsible for evaluating the
job performance of all thei~ executiv~ and,
administrative appointees, reporting such evaluation
each year in the month of October to the citizens of
the city. The evaluati6nprocess shall be determined by
the commission and may be made by the commission as a
whole, an independent management consultant, an
appointed citizens' committee, or any combination. The
results' of the evaluation shall report the'adequacy of
performance, recognizing areas of exceptional ,
performance as well as areas 'of improvable performance.
2. The commission shall adopt by ordinance a fiscal
management procedure code providing a comprehensive'
system of fiscal management.
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3. The commission shall provide for an annual independent
.audit by a firm of certified public accountants of all
city accounts and may provide for ,more frequent audits
if the commission deems it necessary. No firm shall be
employed for more than five consecutive years. All
audits shall be according to the procedures and
requirements required'by law.
(d) Limitations. The legislative ,power provided herein shall
have the following limitations:
(1) The total indebtedness, which for the purpose of this
limitation shall include revenue, refunding and
improvement bonds of ,the city shall not exceed 20 '
percent of the current assessed valuation of all real
property located in the city; and the total budgeted
expenditures in any fiscal year shall not exceed the
total estimated revenue plus any unencumbered' funds .
carried forward from a prior fiscal year.
(2) All purchases in excess of $10,000.00 shall be awarded
to the lowest responsive and responsible bidder,
selected after receiving sealed, competitive bids from
no less than three qualified vendors whenever
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practical. No contract or purchase which is subject to
the requirements imposed by this paragraph may be split
or otherwise awarded in a cumulative manner.
(3) with the exception of maintenance or emergency
dredging, and dredging related to that portion of
Dunedin Pass located within the boundaries of ,the city,
permits for.,dredging or filling in excess,of 4,000
cubic yards below the mean high water line may be
authorized only after properly advertised public
hearings before the commission and approval at
referendum.
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(4) Surplus property. Prior to the sale, donation', or other
transfer, or to the lease for a term longer than five
years of any municipal real property, the real property
must be declared surplus and no longer needed for
municipal public use by the commission at an advertised
public hearing. , Except in the case of'right-of-way or
easements or transactions with governmental entities as
desc~ibed herein, no real property may be given away' or
donated without prior approval of the qualified voters
of the city at referendum.
Real property declared surplus may only 'be sold to the
party submitting the highest competitive bid above the
appraised value, except where the real property is
proposed to be transferred to another governmental
entity. Surplus real property may be transferred to '
another governmental entity for less than the appraised
value after' an advertised public hearing has been held
and a finding by the commission of a valid public
purpose for the trans~er.
'Surplus real property may be exchanged for other real
property having a comparable appraised value.
No municipally owned real property as of the date the
revised charter becomes effective, identified as
recreation/open space on the city's comprehensive land
use plan map (or as may be added to hereafter), may,be
disposed of withcut prior ,approval of the qualified
voters at referendum, except when the commission
determines it is appropriate to dedicate right-of-way
f~om properties identified as recreation/open space.
Right-of-way or easements. ~o right-of-way or'easement
which terminates at, or provides access to, the water's
edge of either a body of salt water or a body of fresh
water may be vacated for the benefit of private
individuals.. Nothing contained in this paragraph shall
prevent an easement for utility purposes from being
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exchanged for 'a new easement for similar purposes or
from converting a fee interest for utility purposes
into an easement for such purposes.
Leases of real propexty. The commission has the power
to lease municipal real property' for three years or
less without declaring it surplus. Municipal property
declared surplus may be leased for a maximum of 15
years.
Industrial park property may be leased up to 30 years
with an affirmative vote of. four-fifths of the .
commission after a duly advertised public 'hearing and
may be leased for a period of time exceeding 30 years
if approved at referendum. Leases of real property in
an industrial park shall provide for continual use for,
private business purposes and shall provide a
reasonable rate of return on the city's investment,
.including a rent escalation, clause.
All leases of municipal real'praperty shall contain
recapture and reverter clauses.'
(5)
No municipal 'or'other public real property lying
west of Osceola Avenue, east of Clearwater Harbor'
between Drew and Chestnut streets, being further
. described as:
That portion of city-owned land bounded on the north ?y
the,right-of-way of Drew street, on the east by the'
right-of-way of Osceola Avenue, on the south of the
right-of-way of pierce street, and on the west by the
waters of Clearwater Harbor, lying below the 28 mean
sea level elevation, together with the following
described tract: Beginning at the northeast corner of
section 16, township 29 south, range 15 east, pinellas
County, Florida, and run thence west along the.riorth
line of said section, 1320.a'feet; thence south along
the west line of the east one-half of the northeast
one-quarter of said section 16, 1526.16 feet to an
intersection with an easterly projection of the ,
centerline of pierce street; thence south 89045'00" W
along the centerline of pierce ,street, 418 feet to an
iron stake set in a projection of, the west line of
Osceola Avenue as extended across Pierce street; thence
south 20 feet along this projection of the southwest
corner of the intersection of pierce street and Osceola
Avenue; thence south 88Q18142t1 W along the' south line
of Pierce street, 375 feet to the point of beginning;
thence 'continue south 88018142" W, 270.89 feet along
said south line of Pie~ce street to the east right-of-
way l~ne of pierce Boulevard; thence south 19024'39"
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east along aforesaid east right-of~way along a curve to
the right, chord 157.24 feet, arc,157.41 feet, radius
980,feetj thence north 88018'46" east, 120.42 feetj
thence north, 0014'32" west, 50 feet; thence north
88018'42", 100 feet; thence north'ou14'32~ west, 99.80
feet to the point of 'beginning less and except-that.
portion of the above described tract designated for the
Bandshell Site,
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and no municipal or other public real property
constituting the Memorial Causeway or land~'immediately
contiguous thereto, more 'particularlY,descr~bed as:
That portion of Memorial Causeway (S.R. 60) a 1200-
foot-wide right-of-way, lying between the east abutment
of the west bridge and the east line of Clearwater'
Harbor, and the submerged po~tions of Board of Trustees
of the Internal Improvement Trust Fund Deed Numbers
17,500 and 17,502.
shall ,be developed ,or maintained other than as open
space, and public utilities together with associated
appurtenances, except upon a finding by the'commission
at a ,duly advertised public hearing that such
development is necessary in the interest. of the public
health, safety and welfare of the citizens of t~e city.
and approval of such finding at a referendum, conducted
subsequent to the public hearing. However, city-owned
tennis courts and aSs9ciated appurtenances may oe
constructed and maintained on such property south of
Cleveland street.
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section 2.02. Qualifications.
The members of the commission shall be qualified voters of
the city and shall 'have continuously resided in the city for at
'least one year prior to submitting a petition for election. The
commission shall be ,the judge of ,the election and the other
qualifications of its members and of the grounds for forfeiture
of their office. '
section 2.03. Election and terms.
All commissioners, including the mayor-commissioner, shall
be elected for terms of three years. Terms shall overlap, with
the mayor-commissioner and two commissioners elected one year,
and the additional two commissioners elected the following year.
Newly elected ,commissioners shall take office and be sworn in on
the ,first Thursday in April.
section 2.04; compensation and expenses.
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The commission may determine the annual salary of
commissioners and the mayor-commissioner by ordinance, but the fie
ordinance increasing such salary, shall not become effective until
the date of oommencement of the termo of oommiooionero elected at
the next regular election, provided th~t ouch election follows
the adoption of, ouch ordinance by at lc~atoiK montha.
,commissioners shall receive their actual and necessary expenses
incurred in the performance of their duties of office.
section 2.05. Mayor-commissioner, functions and powers.
The mayor-commissioner shall preside at all meetings of the
commission, perform such other duties consistent with the office
as may be imposed by the commission and this'charter'and shall
have a voice and a vote in the proceedings of the commission, but
no veto power. The mayor-commissioner, may use the title of mayor
in any case in which the execution of legal instruments in ,
writing or other necessity arisIng from the general laws of the
state of Florida, the statutes or executive orders of the
government of the United states, or this charter so require; but
this shall not be considered as conferring upon the mayor-
commissioner administrative duties except as required to carry
out the responsibilities stated in this charter. The mayor-
commissioner shall be recognized as the official head of the city
by the 'courts for the service of process, by the governor for
purposes of military law, and for all ceremonial purposes.
At the second iv~rrl~g commission meeting in April of each
year, the commissiorf"slia:!l elect one of' its members as vice-
mayor. The vice-mayor shall act as mayor-commissioner during the
temporary absence or inability of the mayor-commissioner to
perform the duties of the off ice of the mayor.,'
section 2.06. Prohibitions.
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(a) Appointments and removals. Neither ,the commission nor
any of its members shall 'in any manner dictate the appointment or
removal of any city administrative officers or employees whom the
city manager or any'of the ,city manager's subordinates are
empowered to appoint.
(b) Except for the purpose of inquiries and investigations,
the commission or its members shall deal with city ,officers and
employees who are subject to the direction and supervision of the
city manager solely through the city manager, and neither the
commission nor its members shall give orders to any such officer
or employee, either publicly or privately. It is the express
intent of this charter that recommendations for improvement in
city operations by individual commissioners be made to and
through the city manager. '
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Nothini'in the foregoing paragraph is to be construed to
prohibit ,individual members of the commission from closely
scrutinizing by questions and personal observations all aspects
of city operations so as to obtain independent information to
assist the members of the commission in ,the formulation of sound
policy.
(c) Holding other office. No present or former commissioner
shall hold any compensated appointive city office or employment
until one year after the expiration of the term for which such
commissioner was elected.
section 2.07. Vacancies; forfeiture of office; filling vacancies;
advisory boards.
(a) Vacancies. Th~ office of a commissioner shall become,
vacant upon the death, resignation or'removal from office in any
manner authorized or required ,by law or forfeiture of the office,
'such forfeiture to be declared by the remaining members of 'the
commission. '
(b) Forfeiture of office. A commission member shall forfeit
such office i~ such member:
1. Lacks at any time during the term of such office ~ny
qualification for the office prescribed by this charter
or by law, or
2. ,Is convicted of a felony or a crime involving moral
turpitude, or'
3. Fails to attend three consecutive regular meetings of
the commission, unless such absence is excused by t~e
commission, or
4. Fails to attend ~~ percent of the regular OiK regular
meetings duringa~"12-month period whether, excused or
'not.'
(c) Filling of v~oana!es vacancy in commissioner's seat.
A vacancy in the commission ~R~~~fiinQq1a be filled
filed by majority vote of the'''r'emiiiii1'oci'''cominission
members within 30 days of the vacancy and the p~rson so
appointed shall serve as commission member until the
next'regular or special election.
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ballot shall be voted to elect a'commission member to
serve servioe for the remainder of the unexpired term
of the office filled by vote of the commission.
~ Any 'person appointed to fill such a vacancy shall
possess all the qualifications required of a commission
member by this charter and by law. (This paragraph
precedes subsection (3.) in the,current charter.)
(d) Extraordinary vacancies. In the event that all
commlssion members are removed by death, disability, or
forfeiture of' office, the governor shall appoint an interim
commission that shall call a special election to be held within
90 days of the occurrence of the vacancies and such election
.shall be done in the same manner as the first election under this
charter. In the event vacancies cannot be filled as provided in
section 2.07(c) because of permanent vacancies which make it
impossible to assemble a quorum, then in such case the governor
shall appoint that number of commission.members necessary to
constitute a quorum who shall hold office until the next regular
or special election.
(e) Advisory boards. The commission may at any time appoint
an advisory board(s} composed, of residents of the city qualifie~
to act in an advisory capacity to the commission. An \\advisory
board" shall mean any board, group, committee or commission
whose powers, jurisdiction and authority a~e solely advisory and
do not include the final determination or adjudication of any
personal or property rights, duties or obligations. The members
of such board(s) shall serve without compensation for the time
fixed in their appointment, or at the pleasure of the commission
and their duties shall be to consult and advise with such
municipal officers and make written recommendations which shall
become part of the records of the city. All meetings shall be
public.
(f) Regulatory boards. The commission is empowered to
appoint regulatory board(s} as may be established by law.
section 2.08. Procedure.
(a) Meetings. 'The commission shall meet regularly at least
once in every month at such times and places as the commission
may prescribe by rule. Special meetings may be held on call of
the mayor-commissioner, the city manager, or any ~
commissioners and, whenever practicable, upon no less than 24
hours' notice to each member and the public. All meetings shall
be public. The city manager and any commissioner shall have the
power to cause any item to be placed on the next compiled agenda.
(b) Rules and journal. The commission shall determine its
own rules ,and order of business. The city clerk shall keep a
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journal of the commission proceedings.
(c) Voting. voting on ordinances and resolutions shall be by
roll call and shall be recorded in the journal. A majority of the
commission shall constitute a quorum; but a smaller number may
adjourn from time to time and may compel the attendance of, absent
members in the manner and subject to the penalties prescr~bed by
the rules of the commission.
Except as provided in aeotio" 2.07(0), acctio" 3~02 and in '
the preceding ocntcncc, otherwise in this charter. no action
shall be valid or binding unless adopted by the affirmative vote
of the majority 'of all commission members.
section 2.0'9. Ordinances and resolutions in general.
(a) Definitions.
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"Ordinance" means an official, legislative action of
the commission, which action is a regulation of a
general and permanent nature and enforceable as a local
law.
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"Resolution'l means an expression of the commission
concerning matters of administration, an expression of
a temporary character" or a provision for the
disposition of a particular item of the business of the
commission.
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(b) Form. Each ordinance or resolution shall be introduced
in writing and shall embrace but one subject and matters properly
connected therewith. The subject shall be clearly stated in the
title. No ordinance shall be revised or amended by reference to
its title only. Ordinances to revise or amend shall set out in
full the revised or amended action, section, subsection, or
paragraph of a section or subsection. '
(c) Procedure. A proposed ordinance shall be read by title,
or in full, on at least two separate days, at either regular or
special meetings of the commission, and shall, at least ten days
prior to adoption, be noticed once in a newspaper of general
circulation in the city. The notice of proposed enactment shall
state the date, time, and place of the meeting, the title or
titles of proposed ordinances and the place or places within the
city where such proposed ordinances may be inspected by the
public. The notice shall also advise that interested parties may
appear at the meeting and be heard with respect to the proposed
ordinance.
(d) Effective date. Except as otherwise provided in this
charte~, every adopted ordinance shall become ~ffectiv~ ten days
after adoption or as otherwise specified therein.
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(e) Emergency ordinances. An ordinance may be passed as an
emergency measure on the day of its introduction if it contains a
'declaration describing in clear and specific terms the facts and
reasons constituting the emergency and receives the vote of at'
least two-thirds of the commission members; An' emergency
ordinance shall remain effective as an ordinance for a period of'
90 days and shall automatically expire at the end of such ,90-day
period unless during the time of such period the ordinance is
submitted for adoption in the manner provided for non-emergency
ordinances. Such ordinances may not levy taxes; grant, renew or
extend a franchise; change election qualifications; set service
or user charges for any municipal services; authorize the
borrowing of money; enact or amend a land use plan;, or rezone
'private real property. Emergency ordinances shall'become '
effective upon passing or at such other date as shall'be
specified in the ordinance.
section 2.10. Authentication, recording and disposition of
charter amendments, ordinances and resolutions.
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(a) Authentication. The mayor-commissioner and the city
clerk shall authenticate by their signatures all ordinances and
resolutions adopted by the commission. In addition, when charter
amendments have been approved by the qualified voters, the mayor-
commissioners and the city clerk shall authenticate by their
signatures the charter amendment, such authentication to reflect
the approval of ,the charter amendment by, the qualified voters.
(b) Recording. The city clerk shall keep properly indexed
books and/or microfilm records in which shall be recorded, in
full, all ordinances and resolutions passed by the commission.
Ordinances shall be periodically codified. The city clerk shall
also maintain the city charter in current form and shall enter
all charter amendments and send a copy of the revised charter
incorporating amendments to the secretary of staters office.
(c) Printing. The commission shall, by ordinance, establish
procedures for making all resolutions, ordinances, technical
codes adopted by reference, and this charter available to the
people of the city for public inspection and available for .
purchase at a reasonable price to cover the cost of reproduction.
ARTICLE III. ADMINISTRATIVE
section 3.01. city manager.
There shall be a city manager to serve as the chief
administrative officer and chief executive officer of the city.
The city manager shall be appointed on the basis of
administrative qualifications, experience and training. The city
manager need not be a resident of the city or state at the time
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of appointment, but shall establish residency within the city
within one year of the appointment. The city manager shall be
responsible to the commission for the administration of all city
affairs placed in his or her charge by or under this charter.
seotion 3.02. Appointment; removal: oompensation.
(a) Appointment. The commission shall appoint a city manager
by an affirmative vote of four commission members. The city
manager shall hold office at the pleasure of the commission.
(b) Removal. The commission may remove the city manager ,by
an affirmative vote of four commission members or by a majority
of the commission members voting for removal at two separate
meetings held at least two weeks apart. Upon request by the city
manager a public hearing will be held prior to a vote to remove .
the city manager.
(c) compensation. The compensation of the city manager shall
be fixed by a majority [of] all the commission members.
(d) Acting oi tv manaaer. 'By;a:eeterlGf.if~1'eaiXwrth\5:effe.
coy.W'-:mm''''''':t1f's;J'On''Y*Yfh.'':e;fcf';':t,f'~~Wiiarl'a~'er)fshijfjt~de:s:t';'JtatXE{'~one"""o'r~f:'more
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a~srstant":~c!'ty<<~nnrn'ager~('~t'6~""e'xerc'fse the powers and perform the
duties of city manager during the city managerls temporary
absence or disability. The aforementioned designation shall be
limited to a period of 60 days. At the expiration of this time,
the commission shall appoint an interim or new city manager in
accordance with the provisions of the charter.
section 3.03. Powers and 'duties of the city manager.
The city manager shall:
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(a) Appoint and, when the city manager deems it necessary
for the good of the city, suspend, demote or remove any
city employees or appointive administrat~ve officers
under the city manager's juriSdiction provided for or
under this charter, except as otherwise provided by
law. Such appointment, suspension, demotion or removal
shall be in compliance with the civil service law and
all applicable rules and regulations of the city.
(b) Establish or discontinue any department, division or
board in the adminis,trative affairs of the 'city,
subject to commission approval.
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(c) Attend commission meetings and shall have the right to
take part in discussion but may not vote.
(d) See that all laws, provisions of this charter and acts
of the commission which are subject to enforcement by
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the city manager or by officers ,subject to the city
manager's direction ~nd supervision are 'faithfully
executed. '
(e)
Prepare and submit to the commission in the form
provided by ordinance, the annual budget, a capital,
improvement budget, and a projected capital improvement
program for a minimum five-year period.
(f) ,
Submit to the commission and make available to the
public a comprehensive report on 'the finance and
administrative activities of the city as of the end of
the fiscal year. In addition to the comprehensive
report, the city manager shall submit a quarterly
financial report.
Make such other reports as the commission may require
concerning the operations of city departments, offices
and agencies subject to the, city manager's direction
and-supervision.
Keep the commission fully advised as to the financial
condition and future needs of, the city and make such
recommendations to the commission concerning the ",
affairs of the city as -the city manager deems
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(i) Sign contracts on behalf of the city pursuant to the
provisions of appropriations ordinances.
(j) Develop and keep current an administrative code which
shall set forth the organizational and operational
procedures of the city government.
(k) Provide such administrative assistance to the
commission in connection with their official duties,
and perform such other duties as are specified in this
charter or may be required by the co~ission. '
(1) ,Act as purchasing agent for the city.
section 3.04. Personnel system.
Appointments and promotions of city officials and employees,
except those specifically exempted by ordinance, shall be made,
. solely on the basis of merit and fitness demonstrated by
examination or other evidence of competence as provided:by law.
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ARTICLE IV. CITY CLERK; CITY ATTORN~Y; LEGAL'DEPARTMENT.
section 4.01. city clerk.
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The'city manager shall appoint a city clerk, which
appointment must be confirmed by the commission prior to becoming
effective. The city clerk or the official representative of the
city clerk shall:
(a) Be custodian of. all records, documents and papers of
the city;
(b)" Attest all documents, 'contracts and agreements to which
the city is a party;
(c) Be custodian of the official seal of the city;
(d) Arrange for and supervise all city elections;
(e) Attend all meetings of the commission and keep a
journal of its proceedings;
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(f) Give notice of commission meetings to its members and
the publici'
(g)' Perform such other duties as directed or requirep by
law.'
Section 4.02. city attorney, legal department.
There, shall be a legal, department, headed by the city
attorney, operating under the authority of and re~ponsible to the
cotmmt ission. Tl?-etlegtal. dtepartttment sha2-~~,:,2gn~,!?"~~~,,,g~~,;t;n17~,~!.17~~~<w~t.~~.w'''~X)i
a orney aSS1S an 01 y a orneys wn(!n",,~p.li"o::tn:t;oQ::'::1l'h~',:~":aU,;:;nOt:iZOt;t
1)"IC:fwe~:o6_'ii3'?n~15n~~ and such ara 1 e~a;:C:"'N:se~c'fErea~rta~t;1<<s'€~nC:~:r~*firc:<<<;
a*a~1~J:~fcar';ipei~s:6nnel as th~ commission may ~;t~p9.~~4i~iut'fidJ}ti.'
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section 4.03. city attorney, appointment, removal, qualifications
and duties.
" (a) The city attorney shall be appointed by the' affirmative
vote of four commission members and may. be removed by a majority
of the members of the commission members voting for removal. Upon
request by the city attorney a public hearing will be held prior
to a vote to remove the city attorney. The city attorney shall be.
a qualified attorney at law, admitted and currently eligible to
practice,before all of the courts of the state of Florida and ~he
appropriate U.s. District court; and shall be a member in good
standing of the Florida Bar.
Cb) Duties. The city attorney shall act as the legal advisor
to the commission, the city manager and all city departments,
offices and agencies. When required to do so by the city ,
commission, the city attorney shall prosecute or'defend" on
behalf of the city, all complaints, suits and controversies in'
which the city is a.party; and shall p~epareor review and
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approve as to form and legal sufficiency all contracts, bonds and
other instruments to which the city is a party. The city attorney
shall perform such other duties as may be directed by the city
commission or the laws of Florida.
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(c) Byr,?..ie~i.Etr,'1W) ";&;' ..e~;(f;:w1.~ }x~ '~~q,f:;c)%tunJ:~s;'J..9t\, e c~ y a orney
shall des!cj'rrat'e"<<oiie~,v;or"';"mcH:e';"'agsl's^tknt:~""ci:Ct:it""attorneys to perform
the duties of city attorney during his temporary absence or
.disability. The aforementioned designation shall be limited to a
period of 60 days. At the expiration of this time, the commission
shall appoint an interim or new city attorney in accordance with
the provisions of the charter.
section 4.04. Assistant city attorneys, special counsel. .
(a) The city attorney shall appoint as many assistant city
attorneys as authorized by the city commission.
(b) The commission, when it shall deem it appropriate, may
employ special counsel, outside of the legal department, who
shall conduct such investigations and perform such services as
the commission may direct and ,who shall report directly to the
commission.
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section 4.05. compensation.
The commission shall 'tJjf:;':d~:~ provide for the compensation to
be paid to the city attorney""'aHif"special counsel.
ARTICLE V. PLANNING AND ZONING
~section 5.01. Regulation.t
The commission is authorized to regulate the comprehensive
planning and zoning of the city and regulate land development in
'the manner provided by law.
ARTICLE VI. INITIATIVE, REFERENDUMiRECALL
section 6.01. Initiative;
The qualified voters of the city shall have power to propose,
ordinances to the commission, and, if the commission fails to
adopt an ordinance so proposed without any change in substance,
to adopt or reject it at a city election, provided that such .
powers shall not extend to ,the budget or capital program or any
ordinance relating to ,appropriation of money, levy of taxes or
salaries of city officers or employees.
section 6.02. Referendum.
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The qualified voters of the city shall have power to,require
a reconsideration by the commission of any adopted ordinance and~
if the commission fails to repeal an prdinance so reconsidered,
to approve or reject it at a city election, provided that such
power shall not extend to the budget or capital program or any
emergency ordinance or ordinance relating to appropriation of
money, levy of taxes or appointment or salaries of city officers
or employees.
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seotion 6.03. Recall.
The qualified voters of the city shall ha~e the power to
recall or remove from office any elected official or officials of
the,city, for the reasons ,and in the manner set forth ,in the
General Laws of the state of Florida, and more particularly
section 100.361, Florida statutes [F.S. S 100.361], including any
amendments thereto.
seotion 6.04. commencement of proceedings.
Any five qualified voters may commence initiative or
referendum proceedings by filing, with the city clerk or other
official designated by the commission an affidavit stating they
will constitute the petitioner's committee and be responsible for
circulating the petition and filing it in proper form, stating
,their names and addresses and specifying the address to which all
notices to the committee are to be sent, and setting out in full
the proposed initiative ordinance or citing the ordinance sought
to be reconsidered.
Promptly after the affidavit of the petitioner's committee,
is filed, the clerk or other official designated by the
commission shall at the committee's request issue the appropriate
petition blanks to the petitioner's committee.at the committee's
expense.
section 6.05. Petitions.
(a) Number of signatures. Initiative or referendum petitions
must be signed by qualified voters of the city equal in number to
at least ten percent of the total number of qualified voters
registered to vote in the last regular city election.
(b) Form and content. All papers of a petition shall be
uniform in size and style and shall be assembled as one
instrument for filing. Each'signature shall, be executed in ink or
indelible pencil and shall'be followed by the address of the
person signing. Petitions shall contain or have attached thereto
throughout their circulation the full text of the ordinance
proposed or sought to be reconsidered.
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(c) Affidavit of the circulator. Each paper of a petition
shall have attached to it, when filed, an'affidavit executed by
the circulator thereof stating: That the circulator personally
circulated the paper; the number of signatures thereon; that all
the signatures were affixed in circulator's presence; that the
circulator believes them to be the genuine signatures of the
persons whose names they purport to be; and that each signer had
an opportunity before signing to read the full text of the
ordinance proposed or sought to be reconsidered.
(d) Time for filing referendum petitions. Completed
referendum petitions must be filed within 90 6G'days after the
effective date of the ordinance sought to be reconsidered.
section 6.06. Procedure to filing.
(a) Certificate of city clerk; amendment'. within 20 days
after the initiative or referendum petition is filed, the city
clerk or other official designated by the commission shall
complete a certificate as to its sufficiency, specifying, if it
is insufficient, the particulars wherein it is defective and ,
shall promptly send a copy of the certificate to the petitioner's
committee by registered mail. Grounds for insufficiency are only
those specified in section 6.05. A petition certified' ,
insufficient for lack of the required number of valid signatures
may be amended once if the petitioner's committee files a notice
of intention to amend it with the city clerk or other official
designated by the commission within two working days after
receiving the copy of the city clerk's certificates and' files a
supplementary petition upon additional papers within ten days
after receiving the copy of such certificate. Such supplementary
petition shall comply with the requirements of subsections (b)
and (c) of section 6.05 and within five days after it is filed
the city clerk or other official designated by the commission
shall complete a certificate as to the sufficiency of the
petition as amended and promptly send a copy of such certificate
to the petitioner'S committee by registered mail as in the case
of an original petition. If a petition or amended petition is
certified insufficient, or if a petition or amended petition is
certified insufficient and the petitioner's committee does not
elect to amend or request commission review under subsection (b)
of this section within the time required, the city clerk or other
official designated by the commission shall promptly present his
certificate to the commission and the certificate shall then be a
final determination as to the sufficiency of the petition.
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(b) Commission review. If a petition has been certified
insufficient and the petitioner's committee does not file a
notice of intention to amend it or if an amended petition has
been certified insufficient, the committee may, within two
working days after receiving the copy of such certificate, file a
request that it be reviewed'by the commission. The commission
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shall within 30 days review and approve or disapprove it, and the'
commission's determination 'shall then be a final determination as
to the sufficiency of the petition.
'section 6.07. Referendum petitions; suspension of 'effect of
ordinance.
When a referendum petition is filed with the city clerk ,or, '
other official designated by the commission, the ordinance sought
to be reconsidered shall be suspended from taking ~ffect. Such '
suspension shall 'terminate when:
1. There is a final determination of ,insufficiency of the.
petition, or
2. The petitioner's committee withdraws the petition, or
3. ,The commission repeals the ordinance, or
4. Tabulation of the ballots cast by the qualified voters
of the city on the ordinance has been certified.
section 6.08. Action on petitions.
(a) Action by commission. When an initiative or referendum
petition has been finally determined sufficient, the commission
shall promptly consider the proposed initiative ordinance in the
manner provided in article II or reconsider the referred
ordinance by voting its repeal. If the'commission fails to adopt
a proposed initiative ordinance without any change in substance
within 60 days or fails to repeal the referred ordinance within
30 days after the date the petition was finally determined'
sufficient" it shall submit the proposed or referred ordinance to
the qualified voters of the city.
(b) Submission to qualified voters. The vote of the city on
a proposed or referred ordinance,shall be held not less than 90
days and not later than 150 days from the date' that the petition
was determined sufficient. If no regular city election is to be
held within ,the period prescribed in'this subsection, the
commission shall provide for a special election; otherwise, the
vote. shall be held at the same time as such regular election,
except that ,the commission may in its discretion provide for a
special election at an earlier date within the prescribed period.
Copies of the proposed or referred ordinance shall be made '
available at the polls. .
(c) withdrawal of petitions. An initiative, or referendum
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petition may be withdrawn at any time prior to the 15th day
preceding the'day scheduled for a vote' of the city by filing with
the city clerk or oth~r official designated by the commission a
request for withdrawal signed by at' least four members of the
petitioner's committee. Upon the filing of such request the
petition shall have no further force or effect and all
proceedings thereon shall be terminated.
section 6.09. Results of election.
(a) Initiative. If a majority of the qualified voters voting
,ana proposed initiative ordinance vote in its favor, it shall be
considered adopted upon certification of the election results and'
shall be treated in all respects in the same manner as an '
ordinance of the same,kind adopted by the commission. If
conflicting ordinances are approved at the same election, the one
receiving ,the 'greatest number of affirmative-votes shal'l prevail
to the extent of such conflict.
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(b) Referendum. If a majority of the qualified voters voting
on a referred ordinance vote against the referred ordinance, it
shall be considered repealed upon certification of the election '
results.
ARTICLE VII. GENERAL PROVISIONS
section 7.01. Charter amendment.
(a) Initiation by ordinance. In addition to charter
amendments otherwise authorized by law, the commission may, by
ordinance, propose amendments to any part or all of this charter,
except article I, section 1.02, prescribing boundaries, and upon
passage of the initiating ordinance shall place the proposed
amendment to a vote at the next general election held 'within the
city or at a special election called for such purpose.
(b) Initiation by petition.
1. The qualified voters of the city may propose amendments
to'this charter, except article I, 'section 1.02,
prescribing boundaries, 'in the manner set forth 'in
article VI, section 6.05(a)--(c).
2.
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Upon certification of 'the sufficiency of the petition
by the city clerk, the commission shall place the
proposed amendment to a vote of the qualified voters at
the next general or special election held not less ,than
90 days nor more than 150 ~ days after certification.
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The commission shall appoint a charter review advisory
committee in'January, 1994, and at least every five years .
thereafter provided the 'appointm~nts are made in January of,a
year preceding a city election. The charter review advisory
committee shall be composed of not less than ten members and it
shall review the existing charter and make recommendations to 'the
commission for revisions thereto.
ARTICLE VIII. NOMINATIONS AND ELECTIONS
SectioD'8.01. Qualified voters.
Any person who is a resident of the City of Clearwater ,who
has qualified as a voter of the ,state of Florida, and the County
of Pinellas, and who registers in the procedural manner
prescribed by the General Laws of Florida and the ordinances of
the city, shall be a qualified voter of' the city.
section 8.02.' Nonpartisan elections.
, All nominations and elections for commiss~on shall be
conducted o~ a nonpartisan basis and without regard for or"
designation of political party affiliation of any nominee on any
nomination petition or ballot.
Section a.03. F?rm of ballots.
The commission shall, by ordinance, prescribe the form of
,the ballot and the method and manner of holding and the conduct
of all elections of the city.
(a) Commission ballots. Candidates for seats on the
commission shall be grouped according to the seat number for
which they are candidates. Within these groups, names shall be
placed on the ballot alphabetically. No candidate may seek
election to more thal'l one seat .in any given election.
(b) Charter amendment. A charter amendment to be voted on
by the qualified voters of the city shall be presented for voting
by ballot title. The ballot title of a measure may differ from
its legal title and shall be a clear, concise statement
describing the substance of the measure without argument or
prejUdice. Below the ballot title shall appear the following
question: "Shall the above described (ordinance) (amendment) be
adopted?" Immediately below such question shall, appear, in the
following order, the word "yes" and also the word "no" with a
sufficient blank space thereafter for the placing of the symbol
"X" to indicate the voter's choice or if voting machines are
used, the question shall be placed so as to indicate to the
elector which lever or punch hole is used in order to cast a vote
for or against.
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section 8.04. Nominations.
The,'names of candidates for commission shall be placed upon
the election ballot by filing of a written notice of candidacy
with the city clerk at such time and in such manner as may be
prescribed by ordinance. The ordinance shall require the payment.
of a qualifying fee in the amount of $50.00. The candidate shall
submit petition cards from not less than 250 qualified voters~
The qualifying fee and petition cards are to,be received by
the city clerk not more than 60 days nor less than 46 days prior
to the date of the election. The notice must designate the number
of the seat for which the candidate is seeking election. All
applications shall be accompanied by an affidavit that the
candidate is a qualified voter of the city and has been a
resident of said city-continuously for at least one year ,
immediately prior to the filing of the notice of candidacy. Where
only one candidate qualifies for nomination to a seat on the
commission, then no general election shall be held with respect'
to the seat and the candidate shall be declared elected to the
seat.
Section 8.05. Elections.
(a) Commission positions. All members of the city commission
except as otherwise provided by the charter, shall be elected at
large by the qualified voters of the city.
(b) Regular elections. Regular city elections shall be held
on the second Tuesday in March of each year in which a commission
term expires.
(c) Special elections. Special municipal elections may be
called by the commission at, any time for such purposes as are
authorized by this charter or by law. Notice of'all special
elections shall be published in a city daily newspaper in
accordance with state statutes.
(d) Canvassing board. The commission shall meet as a
canvassing board within 24 hours after the closing of the polls
in any municipal election and shall canvass the election returns
except when such election is held in conjunction ,with an election
conducted by pinellas County, in which case the certification of
the returns by the county canvassing board may be accepted as the
certification of the municipal election returns.
Section 8.06.' candidate vacancy.
If the death. withdrawal or removal from the ballot of
a aualified candidate occurs after the end of the qualifying
period and leaves fewer than two candidates for an office. then
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the Qualifying period shall be extended to the latest date for
which the election guidelines can be met~ If the election
quidelines cannot be met. then the remaining candidate shall be
declared ~X~9t~g.
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ARTICLE IX. FISCAL MANAGEMENT PROCEDURE
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Section 9.01.
The fiscal managementproced~reshall include provisions
relating to the operating budget, capital budget and capital
program, providing for hearings on the budget, capital budget and
capital program and the amendment of the budget following
adoption. Such ordinance shall in addition contain a proviston
requiring that revenue bo~ds for projects in excess of eRe ~~ve
million dollars shalL be put to public referendum with the "~~~"""H
exception of revenue bonds for public health'" safety or'
industrial development 'and revenue bonds for refunding.
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ARTICLE X. TRANSITION SCHEDULE
section 10.01. continuation of former charter provisions.
All provisions of Chapter 9710, Special Acts of 1923;
Florida Legislature, as amended by special law or otherwis~,
which are not embraced herein and which are not inconsistent with
this charter shall become ordinances of the city subject to
modification or repeal in the same manner as other 'ordinances of
the city. '
section 10.02. ordinances preserved.
All ordinances in effect upon the adoption of this charter
to the extent not inconsistent with it, shall remain in force
until repealed or changed as provided herein.
section 10.03. Rights of offic~rs and employees.
Nothing in this charter except as otherwise specifically
provided shall affect or impair the rights or privileges of
persons who are city officers or employees at the'time of
. adoption. city commissioners shall continue to, hold their offices
and discharge the duties thereof until their successors are
elected.
seotion 10.04. Pending matters.
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All rights, claims actions, orders, contracts arid legal or
administrative proceedings ,involving the city shall continue
except as modified pursuant to the provisions' of the charter.
section 10.05. Schedule.
(a) Effective date~ Article VIII of this. charter relating to
nomination and election of city officials shall take effect '
immediately upon passage of,this charter at referendum. '
Term limits as specified in Section 2.03 shall not be retroactive
. and shall become effective for each respective seat on the date
of the .next election for that seat.
(b) Time of taking full effect. This charter shall be in
full effect for all purposes 'on and after approval by a majority
of the electors voting in a valid special election to be called
, for 'such purpose, and upon being filed with the secretary of'
state.
I (c), Initial salary of commission members. Members ,of the
commission shall receive an annual salary equal to that in effect
under'the pri.or charter until'such time as changed in accordance
with this charter. .
(d) Transition ordinances. The commission shall adopt
ordinances and resolutions required to effect, the transition.
Ordinances adopted within 60 days of the first commission-meeting
under this charter for the purpose of facilitating the transition
may be passed as emergency ordinances fOliowing procedures set up
by'law except,that transitio~ ordinances shall be effective,for
up to 90 days after enactment~
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nRTICLE I. CORPORATE EXISTENCE AND POWERS
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section 1.01. corporate existence ,and powers.
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(a), The city of,Clearwater~ Florida, herei~a~ter referred to
as city, as created by Chapter 9710, Special Laws' of ,Florida,
1923"as amended, shall exist and, continue as a municip~l
corporation, shall have all governmental, corporate and,
proprietary powers to enable it to conduct municipal government,
'perform municipal functions'and render municipal services, and'
may exercise any power for municipal purposes except when
expressly prohibited by law.
(b) Th~ city may 'exercis~ any' of its,powers or perf~rm any
of its functions and may participate in the financing ,thereof, by
contract oiotherwise, jointly or in cooperation with anyone or,
more states or political subdivisions or agencies thereof, o~ the
United states o~ any agency thereof.
, (c) The powers of the city under this charter shall be
construed liberally in favor of ~h~ city. The city will pe
empowered to do' whatever is necessary and proper fqr the safety,
health, convenience and'general welfare of its inhabitants. The
specific mention of a particular power in the charter shall not
be construed as limiting in any way the general power stated in
this section of article I. ' . , ,
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. (d) In addition to the' powers enumerated herein, the city
shall be vested with all powers granted by general or special
acts 'of the Legislature of the state of Florida and otherwise
provided by law.
Section 1.02. corpor~te boundaries.
The corporate boundaries of the city shall remain fixed and
established, as they exist on the date this 'charter takes effect,
provided that the city shall have the power: to change its
boundaries in the manner prescribed by law.
ARTICLE II. LEGISLATIVE
Section 2.01. commission; composition; powers.
(a) Composition. There shall be a city commission,
hereinafter. referred to as the commission, ,composed of 'five
'comrnissioners~ including the ~ayor-commission~r. The members will
occupy seats numbered one through five, inclusive. All members
shall be elected.,at large by the qualified v.oters of the city.
The candidate receivinG the larqest number' of'votes.amonq the'
candidates for that seat shall be elected.
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This document incorporates all the proposed ,charter
c~anges, ~igh~ighted to, indicate changes made by
CJ. ty comnlJ.ssion at 8.-15-94' meeting... '
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(b) Powers. All legislative power of the city shall be
vested in the commission, except'as,otherwisa provided by law or
the provisions of this charter, arid the commission shall provide
for the exercise thereof and for the performance of all duties
and obligations imposed upon the city by law.
,(c) Duties. It shall be the duty of the commission to
discharge the obligations and responsibilities imposedupon'the
commission by state law, city ordinance and this charter.
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The commission shall be responsible for evaluating the
job performance of all their executive and
administrative appointees, reporting such evaluation
each year in the month. of October to the citizens of
the city. The evaluation process shall be'determineq by
the' commission and may be made by the commission as a
,whole, an ind~pendent management consultant, an
appointed citizens' committee, or any combination. The
results of the evaluation shall.report the adequpcy of,
performance, recognizing'areas of exceptional
performance as well as areas of improvable performance.
The commission shall adopt by ordinance 'a fiscal
management procedure code pro~iding a comprehensive
, system of fiscal management. '
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The commission shall provide for an annual independent
audit by' a firm of certified public accountants of all
city accounts and may provide for more frequent audits
if the commission deems it necessary. No firm shall be'
employed for more than five consecutive years. All
audi ts' shall be according to the procedures and
requirements requlr~d by law. ' .
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(d) Limitations. The legislative power provided herein shall
have the following limitations:
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h -f-l+The ,total indebtedness, which'.:for:,:':'the,:.,ptt'l:"p6'se,iitcif/.'"thi's{:;
'li in ft'a't:i6ri:>sh'a fr:'1ncl\ia e; ::r'even:uei>' re fund ir\g~(;a+l<'r,:"~",,,::,,'''M::';<',
imptovement:bonds' 'o~ 'the' 6i ty 'shall ncit.....e'kc'E!'ed"2'o
per'i:ent':'i:tEthe" C'urr~nt assessed valuation of alt'i<real
property located' in ~he city; and the total budgeted
expenditures in-any fiscal year shall not exceed'the
total estimated revenue plus any unencumbered funds
carried forward from a prior fiscal year.
2;trtA1l purchases ~n excess of $10,000.00 shall be awarded
to the 'lowest responsive and ,responsible,bidder,
selected after receiving sealed, competitive bids from
no less thaD three. qualified vendors whenev~r
practical:' provided. however, that'such purchases that
are in exc~ss of $25,000 shall be awarded by the
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commission. No contract or purchase which is subject
to the requirements imposed by this paragraph may be
spl,it or otherwi~e awarded in'a cumulative manne~.
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L. Tlle:::,'coriim'fsslo'nwh'en":.'p'ur,chasTricj "i~'ea 1," orope'r'tY::.::whc)s'e
s'i:ll es'Jo'fice, ',is':, ,less,,":,tha h !<$2 5 0 '.:,0 00 :"a t .:::a'..,nii ni muiti.:.:;:sh'ci1::t
obti'l ih:::::arrapl?r a is'a'l,' perf ormed >'by..,::,the.'::a:pbrOpr:Hite~;:::c f.t~l... ,
s'ta ff,.~,::~':':'>I f J:"'.the'::sa les"':pr i ce":'of'::'such::;'<prope'rbi;:/ls~:::::'ed'tiii":l~~<:;t:o
, '6r:':':exceed!~;:::":'$'25 070 00 ;:'bu t :.,18';': less':;'th~fn;;::$ 50 O\i:O b(H~N;,the"."'"~'''''''''
commTssffon:'\ is hiii 1'1" '; 0 btci in:~:',a: t:':::-l'e ast.;,: "0 iie,:'Yapp:raTs'a:,V/bv/;;~rn '
~'~~~:~~~~,~~'~~Z:~r:'~,f'~'%J~:~i'~.~~.~ ~~~::t.~::~:~';:',~;:'~,~~'b':~,~::~g~;::~~~'~~:~~,!??:~
'c'Omril' 1"8 S iO'rr)shaTl"';':bbta'in::;>a:t<;lea'sb>tw6'~::"appf'a"i"s'ars'~::jb'y
'~~'~~~:~:~,9,,~~:~:;,~:?,~.~~'~,~'~!:~~:?:~.'p.?f~:F~,~~~:,:;""'"'''' ,.,.., .,,,......,.,,...:"',.., ....,..,.....,
h 'li;'nv,';',j'non;;:biid.'cietJ3'a expenditure in excess of $5 million
mt.t'st"'. be "";3"ppf'ci""e'd b\('the/.:'c6riiml'ss16n in two' separate
sess ions held at lea'st.. ..twQ"i we'ek's" apart and an
,advertised notice of' a pUblic hearinq must be given at
least five days prior to the second session.
~~With the.exception of maintenance or emergency
dre9ging, and dredging related to that' portion of
Dunedin Pass located within the boundaries of the city,
permits for dredging or filling in excess of 4,000
cubic yards below 'the mean high wat~r line, may be
authorized only after' properly advertised public
hearings before the commission and approval at
referendum. " , '
~f4+Real property. ,
ill Curplu~ property~ Prior to the sale, donation, or
other transfer, oi to the lease for a term longer than
five three years of any municipal real property, the
real property must' be declared surplus and no longer
needed for municipal public u?e by the commission at an
Cl,d v e. J:~ ~,~ ~9 , pU.l? ~ ~ c ,~,e~, r ~ ~,<:J '~'" #x.:c:r~~,t>>fn,':::;:S~'e,:;::',9~.:s:~~~:~:';p:~it.*;'f~9,E5
o f -:-,~ay :'}9.r:,:~as ellle,I) t,s .-:' 9r,:~r a.n~ac:t~'o.ns::: ,W::1 :th.,:,;gqyprD.1~e.rit::~:l.
'eDt::i:ties,,::',:a:~,';:d~~scr:,ibed ",: hef:,eiri,:/:':::~9'::, 'r;e'ci r';':p~,op.~.r,~y::";',#l:~1<?fp'~
giv~ry."il ~lcry:::~' Cli';::: qciria,te:d ' ,wi tpo'll1:;j,r.i oi~::'a ppf'oyiil.:;',qt::\tpf3..w,",. .
qua Ii f ie.d;::,y6j:e rs,:: af'::, the..::'c ity'.'a t,~',iefeien()'urjf ~,:..."..<..., ....'..' ..",....'
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Re~l*"'6Perty declared ~uqjluo mOJY only be Gold to the
pirty-sl=tbm-:i:tting the higheot competitive bi:d..:lbovc the
,a-ppr.:1ised vOJlue I except .,..here the re.:11 property io
p~ope5cd to be tranaferred to anothergovernmentOJl
etlti ty .$.urplU6" 'i:col ;~ property:, ','m;:ly:."bf.,:'~'~,ii'n'Pr.~Jj}~Eii~:;:t;'9
. < . ,< < .' . H T. ," . > .... - . .... .. . +",." "<' '" .,,".. c I i'>' ....~'$_.~..........HC. '." .
€tTi'o:th.: ~'::go:'ict.hment';i 1,' c: nti ty' :'~:i::i,r "~:..~ e:J ~,':thari::~It,~.,'~,;:l PP(t:li;~,ci:i
Va-l~c 'of ter'", ;1n. ;)dYevti~cd' 'p'ubllc, he.:lilng~"h:i'O'.becn"'hcTd'..
and, "q,' ftri'din9, J,ly,::the,:,'C'oiRmi6,6io.r.:',of i'. '-:OJ1'i\:l,";;:'p~k;(:iA:''':: ,,'.....
,~,~;30~'~:JO~~~:.c I,tran=ifcr"~ .,....... " .. ,.,.... .., ., ," . ,,'...,
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,( if), ,ExC'eot. '.'a s ':Otherw,i S e: oro\lided' ",hereln';;':':';:rEia1::':'pf6t)'e{rtY
de'dlared ',;'sUr'plus "'shal'l;':'be" sold' -to...,the'\pa':rtV::-,'subfuTtt1ncl '
the'", hiClhest"':c'6inJ:)et ftl ve : bid',ab6ve".',the'::,aopra i's'ed.':"va'fue"
whose":':'b fd ":meet's ::'th e ':other' <te rms;' .s'et/,bv,.,;,:the~~;comm is s iCih'
and:'whb":",wl'lT':'h'se:<'the':' p'roper.,tv ; '.'1 n "acc6rdance':,'~ifthl:: the""
commissioi1:"s':.:.statedpurpos'e' for: declci'i-Tnq~',the'~'~:br'o'Pei-tv
~?r.:P~\ls:~,':::-:.~,~;::'~,:~~,'" ' , ,.... .....','.. .., ,.."',."...,.................".,,,.
(iiil Surplus real property may be transferred to
another governmental entity for less than the appraised'
value after an advertised public hearing has been held
and a finding by the commission of a valid public'
purpose for the transfer.
LiYl Surplus real property may be exchanged for other
real property having a comparable appraised value.
iYl No municipally ~wned real property ~~ of the d~tc
the rcvised'ch~rter become~ effective, identified as
recreation/open space on' the' city's comprehensive land
use plan map as said plan existed on November 1. 1979L
(or as may be added .to hereafter), may ,be sold, leased
or conveyed to another entity cli~po8cd of without prior
approval of the qualified voters at referendum" except
when the commission dete~mines it is appropriate to
dedicate right-of-way from properties identified as
recreation/open space. '
~ht of h'.J}' . or C:lDCmcnts.' No right of \l~Y or c:lsemcnt
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1,"..lC.. termln~tec ~ t, or pro\' Hie::. ~ccc::.::; to, the ',l:)ter' 0
edge of either ~ body of :Jalt ,later or ~ oody of fresh
water m~y be v~c~ted for the benefit of priv~te
individualo. Nothing cont:lined in thio p~r~gr~ph oh~~
prevent ~~ e~oement for utility p~ooco from bei~
exchanged for ~ ne'': e~::;ement for :3imil~r purpose3 or
from converting a fee interest for utility purp08CO
into an c~ocment for ouch purposc::;. .
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(vi) Leaoes of rc~l property. The commission has the
'power to lease munici,pal real property for five thrce
years or less without declaring it surplus. Municipal
property declared surplus may be leased for i:,:.m~:xlmu.~
6f,15H:,:t.ip,,'to' 30 years I prov ided I however. nott1"iTl'ct'll"erein'
sha 11'" preclude renetoJa 1 of any lease for>:a":'ma'xi'lTiurif?of',';;3'O
years:-',:,"Municfpa 1": propertv::decl'ared' ,\ surprtis~.':mav"~be""''''''''''.''''
leased "for'an "ird tU1:1" :per iod"of<tirile',",:or:<,:ici::: re'rlE!w.:fr'" ,
per iod',~'exceed iJ1qi,.' 3 0 '" years:.:.'.' ':if: 'ao'hroijed~/a,t'<r'efereridurrk~:',
L'eases'),6f':',.'reiil :" 13 rope rty' ; iri":-'a ii ':"indus tr.,i~'iil\'p'a''f'k'i::sh if11'....'....
pi'cl'vi'de' '-':f'or':: "dent ihhal ; :use', for,:'pri vate'l o'Ub'ITc'::bU'sirie's's
i:mrposes" a'nd ';sha 1-:1 ::provide' a': rei'isonab'le,,;'rab!!,.;,of",}r'e:tti'r'n
on' the'citv" s~"irivestment', including, 'a::;rent"..'esca'l'ation'....'
cl a'u se'.'..' ........ ..,....,... , , d ,... , ,.. . . .. ...... , ..,.... .. -.,.... '.....' ..., ... ..................,
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Indli6tr1::il:::p;:1rlt,"prop'ci.ty"m~y 'be' ,lc:loc'f:1', lip,~~''':,30' :'~{c~i'rQ
;jfth '.':{r:{::-::if'rfrnl'::itivc,':votc' 'of" fofu'r' 'f i'tth~ '.'o{..:thC'..<.."',...:...., """''''''''
~:~,:~:~,{:~:g<b:~~~~~:~:?:k;~:~t'i'~,~~~6,~~{f;~~:,;:~~~'~~'~~{,R~:,~.~t',~,~:~~~:~:
T,~,;' .apl:)r'9.~j~~,d,',:;3i~",~,r:~:f c,~c'f.td~m ~,"'dLc';)D'e~" o'f .. 'r ca l""p'ropcrty-" ''r'ri
iin....lridli6'ti~'i'iir"'p'5ilt"..':.hitl. 'provide for continual u:)c for
priv~te bUDineDo purpooc~ ~nd Dhall provide Q
~~onab1c r:ltc of return on the city':) invc~tmcnt,
including ~ rent coc~l~tion 'cl~uoe.
(vii) A11'leases of municipal real property shall
contain recapture and reverter clauses.
R.l,gh't.'::':;o:t'::':'Ii.:iJ<~~C';ia.p~~))t:fD::~/::!::}lo riqht-of-wav or' easemen't
whTcB""'t'e.rtiffnafes"";'~d:~;;'..""c)'r'''.provides access to. the water's
,edge of either a bodY of salt water or a bod v of fresh
water may be vacated for the benefit of private
individuals. Nothing contained in this paraqraph shall
prevent an' easement for uti1itv purposes from beinq
exchanqed for a new easement for similar purposes or
from, convertinq a fee interest for utility purposes
into an 'easement for such purposes.
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~f5tNo,municipa1 or other public real property lying west
'o'f'Osceola Avenue, east of Clearwater Harbor between
Drew and Chestnut street~, being further de~cribed ~s:
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That portion of city-owned land bounded on the north by
the right-oE-way of 'Drew ,street, on the east by the
right~of-way of Osceola Avenue, on the south of the
right-of-way of pierce street, and on the west by the
waters of C1ean-Jater Harbor" lying below the ?8 mean
sea level 'elevation, together with the following
described tract: Beginning at the northeast corner of
section 16, township 29 south, range 15 east, Pinel1as
County, Florida, and run thence,west along the north
line of said section, 1320.0 feet; thence south alorig
the,west line of the east one-half of the northeast
,'one-quarter of said section 16, 1526.16 feet to an
intersection with an easterly projection df the
" centerline of Pie'rce St'reet; thence south 89045' 00" W
, along the centerline of Pierce street, 418 feet to an
iron stake set in a projection of the west line of
Osceola Avenue as extended across pierce stree~; thence
. south 20 feet along this projection of the southwest
corner of the intersection of pierce street and Osceola
Avenue; thence south'8'solS'42" W along the south line
of pierce street, 375 feet to the point of beginning;
thence continue south 88018'42" W, 270.89' feet along
said south line of Pierce street to the east,right-of-
way line of pierce Boulevard; thence south 19024 '3911
east along aforesaid east right-of-way along a'curve to
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the right ,chord 157. 2 ~" f,eet, arc 157. 41 feet, radius
980 feet; thence north 88018'46" east, 120.42 feet;
thence north. 0014' 32" west, 50' feet;. thence. north
88018'42"," 100 feet; thence north ,0014'32" west,' 99.80
feet to the point of beginning less and except that
portion of the above descr,ibed tract designated for the
Bandshell Site,
and no municipal or other public real property
constituting the Memorial Causeway or,lands immediately
contig~ous thereto, rnor~ particular~y described as:.
,That portion of Memorial Causeway (S.R. 66) ,a 1200-
'foot-wide right-of-way, lying between the east abutment
of the west bridge and the east line of Clearwater
Harbor, and the submerged portions of 'Board of Trustees
of the Internal Impro~ement'Trust Fund Deed Numbers
17,500 and 17,502.
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shall be developed or maintained other than as open
space and public utilities together with associated
,appurtenances, except upon a finding by the commission
at a duly advertised public hearing that such .
'development is necessary in the interest of the public
health, safety and welfare of the citizens of the city
and approval of such finding at a refereridum, conducted
: subsequent to the public hearing. However, city-owned'
tennis courts ,and associated appurtenances may be
'constructed and maintained on such p~operty south of
Cleveland street.
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section 2.02., Qualifications.
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The members of the commission shall be qualified voters of
the city a~d shall have continuou~ly resided in the city for at
least one year prior to submitting a petition for election. The
commission shall be the judge of the election and the other
qualifications of its ,members and of the grounds for forfeiture
of their office. \
section 2.03. Election and terms.
All commissioners, including the mayor-commissioner, shall
be elected for terms of three years. Terms shalL overlap, w~th
,the mayor-commissioner and two commissioners elected one year,
and ,the add~ tiona 1 two commissioners elected' the, following year.
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A person-shall not serve more than six consecutive yearS' as
a city commissioner after which such person shall not hold any,
city commission seat, other than mayor-comMissioner. for a.
minimum of three years.
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A person shall not serve more than six' consecutive years as
mavor-cammissionerafter which such person shall not serve as
mayor-commissioner or hold any city commission seat for a minimum
of three years.
Newly elected commissioners shall take office and be ,sworn
in on thQ first Thuisdayin April.
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section 2.04~ Compensation and expenses.
The commission may determine the annual salary of
commissioners and the mayor-commissioner by ordinance, but the ft9
'ordinance increasing such salary shall not become effective until
the date of eemmcnccrncnt of the term~ of aommiooioncro cleated at
,the next'regular e.lection, provided th;lt ::;uch, ele.ction fol10\10
the 3d option of ~uch ordin;lncc by ;It le~Gt aix m~nthG.
commissioners shall receive their actual and necessary expenses
incurred in the performance of their duties of office.
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Section 2.05.' Mayor-commissioner, functions and powers~
, The mayor-commissioner shall preside at all meetings'of the
commission, perform such other duties consistent, with the office
as may be imposed by the commission and this charter and shall
have a voice and a vote in the proceedings of the commission, but
no veto power. ,The mayor-commissioner may'use the title of'mayor
in a~y case in which, the execution of legal instruments in ' ,
writing or other necessity arising from the general laws of the'
state of Florida, the statutes or executive orders of , the "
government of 'the United states, or this charter so require; but
this'shall not be considered as, conferring up6n~ the mayor~
commissioner administrative duties except as required to carry
out the responsibilities stated in this charter. The mayor-
commis~ioner shall be recognized as the official he~d of the city
by the courts for the service of process, by the governor for
purposes of mil1tary law, and for all cere~onial purposes~
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At the second eve'rifn'q commission meeting in. Apri 1 of each
year, the commissiori,sharl,elect one of its members as vice-
mayor. The vice-mayor' shall act as mayor-commissioner during the
temporary absence or inability of the mayor-commissioner to
perform the duties 'of the office of the mayor.
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section 2.06. Prohibitions.
(a) Appointments and removals. Neither the ,co~mi~~ion nor
any 'of its members shall in any manner dictate the appointment or
removal of any city administrative officers or employees'whorn the
city manager or, any of the city manager's subordinates are
empowered tp appoint.
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(b) Except for th~ purpose of inquiries, aDd investigations, ,
the commission or its members shall deal with city officers and
employees who are subject to the direction and supervision of the
city manager solely through the city manager, and neither the
commission nor'its members shall give orders to' any such officer
or employee, either publicly or privately. It is the express
'i~tent of this charter that recommendations for improvement in
city, operations by individual commissioners be made to and
through the city manager.
, Nothing in the foregoing paragraph is to'be constru~d to
prohibit individual members of the commission from closely
scrutinizing by questions and personal observations all aspects
of'city operations so as to obtain independent. information to
assist the members of the commission in the formulation of sound
policy.
(c) Holding other office. No ,pre~ent or former commissioner
shall hold any compensated appointive ,city office or employment
until one year after the ~xpiration of' the term for which such
co~missioner was elected.
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Section 2.07. vacancies; forfeiture of office; filling vacancies;
advisory boards.
(a) Vacancies. .The office of a commissioner shall, become'
'vacant upon ,the death" 'resignation or removal from office in any
manner authorized or required by law or forfeiture of the office,
. such forfeiture to be declared by the remaining members of the '
commissio'n.
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(b) Forfeiture of:office.,A commission membe'r shall forfeit
such office if such member: '
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1. Lacks at any time during ,the term of such office any
qualification for the office prescribed by this charter
~ or by ,law, or
2. Is convicted of a felony or a crime involving moral'
turpitude, or ,\
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Fails~ to attend three consecutive regular meetings of
the commission, unless such absence is excused by the
commission, or
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Fails to ,attend 25 percent of the reaular six ~cgular'
m~etings during a '12-month period whether, excused or
not.
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,(c) Filling of v~c~ncias Vacancy in commissioner's seat.
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A vacanci in thecommissi~n 6~Q~l,should be filled
filed' by majority vote of the "re'inain'ing 'commission
rnembers'within'30 days 6f the vacancy and,the person, so,
appointed shall serve as cornmis~ionmember until the
next regular or, special election..
tfthe commission f~ils to fill such vacancy within 6d
da'Vs; :.:"8 f,ter.)~Tt.<occuFs"':-;:;'a':,: sp'e'C'h:ll',:(ed'ectJori:;(s h'irlF~: he
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At the next regular or'sp~cial election a special
ballot shall be voted to elect a commission ,member to
serve ocrvice for the remainder ,o'f the unexpired 'te~m
of .the office filled by vote of the commission.
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.~ . Any person appointed to fill such a vacancy shall
possess all the'qualifications required of a ,commission
'member by this charter and by law. (This paragraph
'precedes subsection (3.) in the current 'charter.)
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Cd) Extraordinary vacancies. In the event that all
commission members are removed by death, disability; or
forfeiture of. office, the governor shall' appoint an interim
commission that shall call a spe6ial election to be held within
90 days of the,occurrence of the vacancies and such election
shall be done in'the same manner as the first election under this
charter. ~n the event vacancies'ciannot"bi filled as provided in
section 2.07(6) because of permanent vacancies which make it
impossible to .assemble a quorum~ then in 'such case the governor
shall appoint that number of commission members necessary to '
constitute a'quorum who shall hold office until the next regular
or special election.
(e) Advisory boards. The commission may at any time appoint
an advisory board(s) composed of residents of the city qualified
to act in an advisory capacity to the commission. An "advisory
board,j shall mean any board, ,group, com~ittee or commission
whose powers, jurisdiction and authority are solely advisory and
do not include the final determination or adjudication of any ,
personal or property rights, duties or obligations. The members
of such board(s) shall serve without compensation for the time
fixed in their appointment, or at the pleasure of the commission
'and their duties shall be fo consult and advise with ~uch ~
municipal office~s and make written recommendation~ which shall,
become part of ihe, record~ of the city. All meetings shall be
public.
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(f) Regulatory boards. The commission is empowered to
appoint regulatory board(s) as may be establiShed by law.
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section 2.08. Procedure.
(a) Meetings. rhe commission shall meet regularly a~ least'
once'in every month at such'times and places. as the commission
may prescribe by'rule. Special ,meetings may' be heid on call of
~he mayor-commissioner, the city manager, ~r any ~ '
commissioners and, whenever practicable, 'upon no less than 24
hours'. notice to each member and the public. All meetings ,shall
be public. 'The city manager and any commissioner shall 'have the
'power to cause'any item to be placed on the next compiled agenda.
(b) Rules and journal. The commission shall determine its'
own rules and order of business. The city clerk shall keep a
. journal of , the commission proceedings.
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(c) Voting. Voting on ordinances and resolutions sh~ll be by
roll call and shall be recorded in the journal. A major~ty of the
commission shall constitute a quorum; but a smaller number may"
'adjourn from time to time and may compel the attendance of absent'
members in the manner and subject to the penalties prescribed by
the rules of the commission~ '
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Except a's provided in, ::loction 2. 07 (c), :iection 3. 02 ~ncl----i-ft
the preceding :Jcntence, otherwise in this 'charter, 'no action
shall be valid'or binding unless adopted by the affirmative vote
?f the majority of all commission me~bers.
section 2.09~ Ordinances 'and res61utions 'in general.
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(a) Defini tions..
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\\Ordinance" means an official,' legislativeact~on of
the commission,. .which action is a regulatio'n of a
general and permanent natu~e and enforceable,as a local
law. , " .
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2. \'Resolution" means ,an expression of th~ commission
concerning matters of administration, an expression of
a 'temporary ch~iacter, or a provision fo~ the
disposition 'of a particular item of the business of the
commission. .
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(b), Form. Each' ordinance or resolution shall be introduced
in writing and shall embrace but one subject and matters properly
connected therewith. The subject shall be clearly stated in the
title.' No ordinance shall be revised or amended bY,refe~ence to
its title only. Ordinances to revise or amend shall set out in
full the. revised or amended action, section, subsection, or
paragr~phof a section or subsection.
(c) Procedure. A proposed ordinance shall be read by title, -
or in full, on at least two separate'days, at either regular or
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special meetings of the commission, and shall, at least ten days
prior to adoption~ be 'notic~d once in a newspap~r of general
circulation in the city. 'The notice of proposed enactment shall "
state the date, time, and place of the meetin~i the title or
titles of proposed ordinances and the place or places within the
city where such proposed ordinances may be inspected by, the
',public. The notice shall also advise that interested parties may
appear, at the meeting and be heard with respect to the proposed
ordinance.
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(d) Effective date. Except as otherwise provided in this
charter, every adopte~ ordinance shall become effective ten days
after adoption or as ~therwise specified therein. " "
(e) Emergency ordinances. An ordinance may be passed as an
emergency measure on the day of its introduction if it contains a
declaration describing in clear and specific terms the ,facts and'
reasons constituting the emergency and receives the vote of' at ,
least two-thirds of the commission members. An emergency , ,
ordinance shall remain effective as an ordinance for a period 'of
90 days and shall automatically expire at the end of such 90-day
period unl~ss during 'the time of such period the ordinance is.
'submitted for adoption in the manner provided for non-emergency
ordiriances. Such 'ordinances may 'not levy taxes; grant, renew 9t
extend a franchise; change election qualifications; set service
or user charges for any municipal services;' authorize the
borrowing ~f'money; enact or amend a land use plan; or rezone
private,real property. Emergency ordinances shall become
effective upon passing ~or at such other"~~t~ as shall b~
specified in the ordinance.
section 2.10. ~uthentication, recording and disposition of
charter ame~dments, ordinances and resolutions.
(a) Authe~tlcation. The mayo~-commissioner and the city
clerk shall authenticate by their signatures all ordinances and
r~solutions adopted' by the commission. In addition, when charter
amendments 'have been approved by the qualified ,voters, the rnayor-
~ommissioners and ,the city clerk shall authenticate by their' '
signatures the charter amendment, such authentication to reflect
the approval of the charter amendment by the qualified voters.,'
(b) Recording. The ciiy clerk shall keep properly indexed,
books and/or microfilm records in which shall be recorded, in
full, all ordinances and resolutions passe.d by. the commission.
OrdiDances shall be periodically codified. The ci~y, clerk shall
also maintain the city charter in current form'and shall enter
all charte~ amendments and send a c6py of the revised charter
incorporating ,amendments to the secretary of state's office.
(c) P~-inting: The commission shali,by ordinance, establish
procedures for making all resolutions, ordinan6es" technical
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codes adopted'by reference, and this charter available to the
people of the city for public inspection and available for .'
purchase at a reasonable price to cover the cost of reproduct~ori.
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ARTICLE III. ADMINISTRATIVE
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section 3.01. city manager.
T~ere shall be a city manager'~o serve as the chi~f
administrative officer, and chief executive off~cer of the city.
The city manager shall'be appointed on the basis 'of ,
administrative qualifications, experience and training. The city
manager need not be a resident of the city or state at the time
,of appointment, but shall establish re~idency within the city
within one .year of the appointment. The.city manager shall be
'responsible to the commission for, the administration of ' all city
affairs pl~ced in his or' her charge by or under this charter. .
section 3.02. Appointment; removal; compensation.
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(a). .Appointment., The ~ommission shall a'ppoint a" city manager
by an affirmative vote of four commission members. The city
manager shall hold office at the pleasure of ~he commisiion.
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(b) Remova~. The commission may remove the city manager,by
an affirmative vote of four commission members or by a majori~y
of the commission members voting for ,removal at two separate .
, meetings held at least two weeks apart. Upon request ,by the city
manager a public hearing will be held prior to a vote to r~move
the city manager.
(c) compensation. The compensation of the city manager shall
be,fixed by a majority (of] all the commission 'members.
, (d) Acting 'ci ty manager. By;:}lett'e,r}::~''':,'fJl'rii(f(wrt}C:J7-~'~
com.rn ~'s s ion:i :.>the'.,:ql ty: 'ma'n El(ie'r:....sh;~ll"<d e'sTgnate"'6ne" 'b:e"more
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asslstant c~ty managers to eXerc~se the powers and,perform the,
duties of city manager during the city manager's ,temporary
absence or disability. The aforementioned designation shall be
1 imi te'd to a per lod' 'of 60 days. At, the expiration of this time,
the commission shall appoint an interim or new city manager in
accordance ~ith the provisions of the charter.
Seqtion 3.03. Powers and duties of the city manager.
The city manager shall:
(a) . Appo i nt and, ,when the c1 ty manager deems it necessary
for the 'good of the city, suspend, demote or iemo~e any.
city employees or appointive administrative officers
under the city manager's jurisdiction provided for 'or
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under this, 6harter, except as otherwis~ provided by
law,. Such appointment, suspension, demotion or removal
shall be in compliance with.the civil service law and
all applicable rules and regulations of the city.
(h) Esta bl ish or discontinue any department, .d i vision or
board in the 'administrative'affairs of the city,
subject to commission approval.
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~c) Attend commission m~etings a~d shall have the right to
. take part in discussion but may not vote."
Cd) See'that all laws, provisions of this qharter and acts'
of the commi%sion which are subject to enforcemenf by'
the city manager or by officers subject to the~ city
'manager's direction and supervision'are faithfully
executed. '
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Prepare and submit to the commission in the form
provided by ordinance, the ann'ual budget, ,a capital ,
imp~ovem~nt budget, and a projected 6apital improvement
program for a minimu~ five-year period.
(f) Submit to.the c~mmission and'make'available to the
public' a comprehensive report on' the finance 'and
administratiVe activities of the city as of the end of
the fiscal year~ In a~ditiori to ~he comprehensiv~
report', , the city manager shal'l subm ita quarterly ,
financial report.
(e)
(g) Make such other reports as the commission may require
concernirig the operations of city departments, offices,
and agencies subject to the city manager's direction
'and supervision. '
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(h) Keep the commission fully advised as to the financial
condition and future needs of the city and make such
recommendations to the commission concerning the
affairs of the city as,the city manager' de~ms
desirable.
(i) Sign contracts on'behalf of the pity pursuant'to the
provisions of appropriations ordinances., '
(j) Develop and keep cu~r.ent an ,administrative code which
shall set forth the organizational and operational
procedures,of the ~ity government.
(k) Provide such administrative a~sistance to the
commission in conn~ction with their official duties,
and perform such other duties as are specified in this
9harter or may be req~ired by the commission. '
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(1) Act as purchasing agent for ~he ~!~y:'.
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section 3.94. Personnel system.
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Appointments and promotions 'of city officials and employees,
except those specifically exempted by ordinance, shall be made
solely on the basis of'merit and fitness demonstrated by
e~amination or other evidence of. competence as provided by law.
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ARTICLE IV. CITY' CLERK; CITY ATTORNEY; LEGAL DEPARTMENT
section 4.01. city clerk.
"rhe city manager shall appoint a ~ity clerk, which
appointment, must be cohfirmed by the commission prior to bec~ming
'effective. ,The city' clerk or the official representaiiye~ of the
city clerk shall:
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( b)
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(d)
(e)
( f)
(g)
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Be custodian of all records, documents and papers of
the city;
Attest all documents, contracts and agreements to which
the city is a' partYi
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Be custodian of the official seal of the-,city;
Arrange for and supervise, all city electi6nsi
Attend all ~eetings of t~ecommission and keep a
journal of its. proceedings;
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Give notice of commission meetings to its. members and
the public;,
Perform such other duties as directed or required'by
law.
section 4.02. city attorney, legal department.
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There shall ~e a legal department, he~ded by the city
attorney,' operating under the authority of and responsible to ~he
commission. 'The legal department shall consist ,of the city
attorney, as'sistant city attorneys, ~~cd)J.Dc:f::::;j~:tih.P'F,'J;:~lc'~,
by': tile cCHftmi:J;:;JoA:;' and such pa ra leqa i ';' . se'c~etai'~a1f ,",~,'t,'e"h'C?'(;rF,~'t?,h''f6'''''
and cTerical' personnel as, the commissi'on maydi~,sp.r::;,~,~,~~,?~'~:~'~,.
section 4.03. city attorney, appointment, removal, qualifications
and duties. -
(a) The city attorney shall .be appointed by the affirmative
vote of four commission members and may be removed by a majority
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of the members .of the commission members voting for removal. Upon
request by the city attorney a public hearing will be held prior .'
to a vote to remove the city attorney. The city. attorney shall be
a ~ualified attorney at law~ admitt~d and currently eligible to
practice before all of the courts of the state of Florida and the
appropriate u.s. District court; and shall be a member in good
standing of the Florida Bar.
(b) Duties. The city attorney shall act as the legal ~d~isoi '
to the commission, the city manager and all city departments,
offices and agencies. When required, to do so by the 'city
commission, the city attorney shall prosecute or defend, o~
behalf of the city, all complaints, suits and controversies in
which the city is a party; and shill prepare or review and I
approve as to form ~nd leg~l sUfiiciency all contract~" bonds and
other instruments to which the city is a party. The city 'attorney
shall perform such other duties as may be directed by the city
commission or the laws of Flqrida~
( c) B'y: ,').'e'tt'rir'~',:',' f ~ I e'd.~.'.w~ th ':, 'the', ::co~,rrils5I 0 n, the city attorn ey
shall des'ig:i1'ate{"One"6r: "more' assistaritci ty; a'ttorneys to perform
the" duties of city attorney during his temporary absence or
disability. The aforementioned designation shall be limited to a
p~riod of 60 days. At the e~piration of this tim~; the commission
shall appoint an interim or new city attorney in accordance with
the provisions of the charter.
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~ection 4.04. Assistant city attorneys, special counsel.
(a) The city attorney shall appoint as many assistant city
attorneys as au~horized by the city commission.
(b) The commission, when it shall deem it appropriate, may
employ special counsel" outside of the legal department, who
shall ~onduct such investigati?ns and perform such services as
the commission may direct and wh6' shall report directly t9 the
commission.
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section 4.05. compensation.
, The commission shall fix tine provide for the compensation to
be paid to the city attorn~~"~nd special counsel.
se'ction 4. OG. city: audi tor.:
There 'Shill} .'be,' a n I ntern'a 1, AUd it' Debartment , 'headed::'bv,:~the-
cii tyauditor , 'who ShR 1 r:: serve. both. the ;city manacterand>the::,';cit'V
,'comlriiss ion >- ' An,,'ind i v id'ual"commissioner, ma y not. ',reauest::,the',,':cfrtv
auditor to performandth'e ci-tv auditor, shal'!'not,:per'Eorm";ariv.....'......
service 'that will take 'more'thari,eiaht....haurs to,c6'mplete^~:;':"'The
city manager "'sha ll.':he:rioti ffedof :any.:>rediiest'made,by,,::,the"'ci tv :
commi S5 ion or an. i no iv iduo l"commissi.o'ner' bv the' co'mmiss-ion'~'or':the
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indi vidua 1 ,commiss ioner'makirig >the request'. The 'ci tv "audit6r.:,:mav
be' "assisted bv'whatever',personnel, the cOmmission' mav>':auth6rTze~r' '
. ." . . '." .... ". . ., r . ....... ....... .. ...~ ,",.' .... ..,..... ,,'.... .... .
Section '"4 . 07: ,C i ty':'aud ftor ;', '.a'ppo1: ntme'nt'>;:remcrva'l:';',:,';,:r:emiili'erat'l'6n::;,;.
duties". " " . ..,.,.., '..', ,.... """,.........',...... ..,.,....., .........., ,..,'..,'M..o..... ..<... ,
.
111.L'::':' The: ci tv"'audi tor:' :shalr be ':'app6inted",:.bv::the:,':-:'cTtV.>\ma:h'a~dei~ '
wi ththe",:approval',:of ,.the,'coriim'ission '. :and' may be'"removed:',.'6nTv<at.......
the' recommendatf6n"of" the city:' manaqer :'\Ofi th ,the ,'approva'l:: ,:'Of':':,'the
commi'ssion,.,::,,',,,,,rt'he' city m'anaoer,.shaTl,: fix:::the" :compensation ::Q.f :':tn'e
citv, auditor '..toI~t~' ::the..' concUr:'~el1,ce"'ot':>t~e.::,colm:ni!:;.s~on,~" ,.'"... ...'.',... ...",'
:'(. b r',':':~::::The:'::'Cit .";',:;'a ud'.it'or\:s h'a: rl'> p r'ov'id e': ( a:,:.'serv..ic€{;:::t6hn:anacfement
an'cf/:or,,: the'::'comm'iss i'o ft=.,' 'bY ':.b bi 'ect'ive'l'\i:,;ii-:evlew biq;'.:=t he>i:f:lli'arlc i;;i'B~(arid
ri'oh ..:o:f~iria nc'faY:':6,iera t'fen's::,' of"..th e-,,':c ftv:,J.to>::1 d en t ffy:":'f:rie'f f ect-i.v.E{YCfr....'
ine f f icien t',; ora ct'ices or ::"noff-compl 1'a rice >w i'th".poTi dfe's;:', aild ...,.......'. ......,
prde edur es.' and, to', ;,r ecommend' mea stires :':: for: i mprovem'ent"~"':'r:/s\ich
s'ervi'ces.:mav'.... ta ke ..'t he' '.form' :'of' 'conip ITa nce".".a'tidi[ts,..:',"'iier:formi:d..i'ce
audlts'."intern'a 1 ';''Co'ntrci 1 "aiJd'its;:' or simi'lar,":exainihat'fo'n ;"of..'..
operat'ional : procedures .', ," ", , .... , ...,'
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~RTICLE V. PLANNING AND ZONING
TSection 5.01. Regulation.t
The commission is authorized to regulate the comprehensive
planning and zoning of the city and regulate land development in
the manner provided by law.
ARTICLE VI. INITIATIVE, REFERENDUM; RECALL
section 6.01. Initiative.
The qualified voters of the city shall have power to propose
ord~nances to'the commission, and, if the commission fails to
adopt an ordinance so proposed without any change ,in substance,
to adopt or. reject it at a city election, ~rovided that such
powers shall not extend to the budget or capital program or any
ordinance relating to appropriation of money, levy of taxes or
salaries of city officers or employees.
section 6.02. Referendum.
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The quali~ied voters of the city shall have power to require
a reconsideration by the commission of any adopted'ordinance an~,'
if the commission f~ils to repeal an ordinance so reconsidered,
to approve or reject it at a city election, provided that such
powe~ shall not extend to the bud~et or capital program or any
emergency ordinance or ordinance relating to appropriation of
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Section 6.04. Commencement of proceedings.
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money, levy,oftaxes or appointment or salaries of city officers
'or employees,.
,Section 6.03. Recall.'
The qualified voters of the city shall ,have the power'to
recall or remove from'office any elected official or officials of
the city, for the' reasons and in the manner set forth in the
General Laws of ,the State of Florida, and more particularly .
sect,ion 100.361, Florida Statutes [F. S. ~ 100.361], incl~di~g any
amendments thereto.
Any five qualified voters may commence initiative or.
referendum proceedings by filing with the city clerk ,or other
official, designated by the commission an affidavit stating they
will' constitute the petitioner's committee' and, be responsible for
circulating the petition and filing it in proper form, stating '.
their'names and'addresses and specifying the address to which ,all
n,?,tices'to the committee are to be' sent, and setting out in full, ,
the proposed 'initiative ordinance or citing the ordinance sought '
'to be, reconsidered.
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Promptly after the affidavit of the petitioner's committee
is filed, the clerk or other official 'designated by the,
commission shall at the committee's request issue the, appropriate
petition blanks to the petitioner's committee at the committee's.
expense.
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Section 6.05. Petitions.
(a) Number of signatures. Initiative or referendum petitions
must be signed by qualified voters of the city equal in number to
at least ten percent of the total number of qualified voters
registered to vote in the last regul~r city election.
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(b) Form and content. All papers of a petition shall be
uniform in size and style and shall be assembled as one
instrument for filing. Each signature 'shall 'be executed in ink or
indeliole pencil and shall be followed by the address of the
person signing. Petitions shall contain or have attached thereto
throughout their circulation the full text of the ordinance
proposed or'sought to be reconsidered;, '
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(c) Affidavit of the circulator. Each paper of a petition
shall have attached to it, when filed, an affidavit executed by
the circulator thereof stating: That the circulator personally
circulated the paper; the number of'signatures thereon; that al~
the signatures were affixed in circulator's presence; that the
circulator believes ,them to be the genuine signatures of the
persons whose names they purport to be; and that each signer had
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'an opportunity before signing to' read the f~ll text of the
.ordinance proposed or sought to'be reconsidered.
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(d) ,Time for filing referendum petitions. Com9leted
referendum petitions must be filed within 90 ~ days after the
effective date of the ordinance sought to be reconsidered.
section 6.06. Procedure to filing.
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(a) Certificate of city clerk; amendment. Within 20 days,
after the initiative or referendum petition is filed, the city
clerk or other'official designated by, the commission shall
complete a certificate as to its sufficiency, specifying, if it
is insufficient, the particulars wherein it is defective and
shall promptly send a copy of the certificate to the petitioner's
committee by registered, mail. Grounds for insufficiency 'are only
, th?se specified in section 6.05. A petition certified '
: ~insufficient for lack of the required number of valid signatures
may be amended once if ~he petitioner's committee files a notice
of intention to amend it with the city clerk or other official
designated by the commission within two working days. after
receiving the copy ,of the city clerk~s certificates and files a
supplementary petition upon additional papers within ten days
, after receiving the copy of such certificate. Such supplementary
petition 'shall comply witn the requirements of subsections (b)
and (c) of section 6.05 and within five days after it is filed
the, city'clerk or other official designated by the commission
shall complete a certificate as to the sufficiency, of the
petition as amended and promptly ,send a copy of such certificate
to the petitioner's committee by registered mail as in the case
of an original petition. If a petition or amended petition is
certified insufficient, or if a petition or amended petition is
certified insufficient and the petitioner's committee does not
elect to amend or request commission review under ,subsection (b)
of this section within the time required, ,the city clerk or other
official designated by the commission shall promptly present his
certificate to the commission and the certificate shall then'lbe a
final determination as to the sufficiency of the petition.
(b) commission review. If a petition nas been certified
insufficient and the petitioner's, committee does not file a
notice of intention to amend it ,or if an amended,petition has
been certified insufficient, the committee may, within two
working days after receiving the copy of such certificate I file a
request that it be reviewed by the commission. The commission
shall within 30 days review and approve or disapprove it, and ,the
commission/s determination shall then be a final determination as
to the sufficiency of the petition.
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Section 6.07. Referendum petitions; suspension of effect of
ordinance.
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When a referendum petition is filed with ,the city clerk or
other official designated by the ,commission, the ordinance sought
to be reconsidered shall be suspended from taking effect. Such
suspension shall terminate'when:
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There, is a final determination of insufficiency of:the
petition, 'or
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The petitioner's committee withdraws the petition, or
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The commission repeals the ordinance, or
4. Tabulation of the ballots cast by the qualified' voters
of the city on the ordinance has been certified.
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Section 6.08. Action on petitions.
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(a) Action by commission. When an initiative or referendum
petition has been finally 'determined sufficient, the commission
shall promptly consider the proposed initiative ordinance in the
manner provided in article II or reconsider the referred
ordinance by voting its repeal. 'If the commission fails to adopt
a proposed initiative ordinance without any change in substance
, within 60 days or fails to repeal the referred' ordinance within
30 days after the date the petition was finally determined, .
sufficient,. it shall submit the proposed or referred ordinance to
t,he qualified voters of the city.
(b) Submission to qualified voter~. Th~ vote ,of the 'city on '
a proposed or referred ordinance shall be held not less than 90
days. and not later' than,150 days from the date that the petition'
was determined sufficient. If no regular city election is to be
held within the period prescribed in this subsection, the
commission shall provide for a 'special election; otherwise, the
vote shall be held'a~ the same time as such regular election,
except that the commission may in its discretion provide for'a
special election at an earlier date within the prescribed period.
Copies of the proposed or referred ordinance shall 'be made
available at the polls. J
(c) Withdrawal of petitions. An initiative or referendum
petition may be withdrawn at any time prior to the 15th day
preceding the'day scheduled for a vote of the city by filing with
the city clerk or other official designated by the commiss,ion a '
request for, withdrawal signed by at least four members of the
petitioner's committee. Upon the filiug of such request the
petition shall ,have no 'further force or effect ,and all
proceedings thereon shall be terminated.
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Section 6.09. Results of election.
(a) Initiative. 'If a majority o,f the qualified voters "voting
on a proposed initiative ordinance vote in its favor, it shall be
considered adopted upon certification of ,the election re~ults and
,shall be tre~ted in all respects in the same manner as'an
ordinance of the same kind adopted by the commission. If
conflicting'ordinances are approved at the same election, the one
receiving the greatest number of affirmative votes shall prevail
to the extent of such conflict.
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,(b) ReferendlU11. If a "majority of the qualified voters voting
on a referred ordinance vote against the referred ordinarice,' it
shall becpnsidered repealed upon certification of the election
results.
ARTICLE VII. GENERAL PROVISIONS
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Section 7.01. Charter ~endment.
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(a) Initiation by ordinance. In addition to charter
amendments otherwise authorized by law, the commission may,' by
ordinance, propose amendments to any" part' or all of this charter,
except article I, section 1.02/ prescribing boundaries, and upon,
passage of the initiating ordinance shall place the' proposed
.amendment to a vote at the next general election held within the
city or at a special election called for such purpos,e.
(b) Initiation, by petition.
1. The qualified voters 'of the city may propose amendments
to this charter, except article I, section 1.02,
prescribing boundaries, in the manner set forth in
article VI, section 6.05(a)--(c).
2. Upon certification of the sufficiency of the petition.
by the city clerk, the commission shall place the
proposed amendment tO,a vote of the qualified voters at
the next general or special electxon held not less than
90 days nor more than 150 ~ days after certification. .
Section 7.02. Charter review advisorY"committee.
The commission shall appoint a charter review advisory
committee in January, 1994, and at least every five years
thereafter provided the appointments are made in January of a
year preceding a city election. The ,charter review advisory
.committee shall be composed of not less than ten members an~ it
shall review the existing charter and makerecbmmendations to the
commission for revisions thereto.
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ARTICLE VIII. NOMINATIONS AND ELECTIONS
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Secti~n 8~01. Qualified 'voters.
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Any person who is a resident of the City of 'Clearwater who
has qualified ~s a voter of ,the State of Florida, and the County
of ,Pinellas, and who registers in the procedural 'manner
'prescribed by the General Laws of Florida and the ordinances' of,
the cit~, ,shall be a qualified ~oter of the city.'
Section 8.02. Nonpartisan elections.,
All nominations and elections for commission shall be
conducted on a nonpartisan basis and without regard for or,
designation ,of political party affiliation of any nominee on any
~nomination petition or ballot.
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Section 8'.03.' 'Form of ballots.
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The 'commission shall, by ordinance, prespribe the form of
the ballot and the method and manner of holding,and the conduct
of all'elections of the city.
,(a) Commission ballots. Candidates for seats'on the
commission shall be grouped according to the seat number for
which they are candidates. Within these groups, names shall be
placed on the ballot alphabetically.' No candidate may, seek
election to more than one seat in ',any given"election.
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(b) Charter amendment. A charter amendment to be voted on
by the qualified voters of the city shall ,be, presented for voting
by ballot title. The ballot title of a measure may differ from'
its legal title and shall be a 'clear, concise statement
describing the substance of the 'measure without 'argument or'
prejuaice. Below the ballot title shall appear the following
ques t ion: "Shall the above des cr ibed '( ordinance) (amen<;iment) be
adopted?" Immediately below such question' shall appear, in the
following order', the word' 'yes" and also the word "'no" ,with a
sufficient blank space thereafter for the placing of the s~nbol
,(X" to indicate the voter's choice or if voting machines are
used, the question shall be placed'so as to indicate to the
elector which lever or punch hole is used,i~ order'to cast. a vote
for or against.
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Section 8.04. Nominations.
The names of candidates for commission shall be placed upon
the election ballot by filing of a written notice of candidacy
with ,the city clerk at such time and in such manner as may be '
prescribed by ordinance. The ordinance shall require the payment
of ~ qualifying fee in the amount of $50.00. The carididate shall
submit petition cards from npt less than 250 qualified voters.
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The qualifying fee and petition cards .are to be received by
the city cle~k ~ot more than 60 days nor less Jthan 46,daysprior
to the date of the election. The notice must designate the number
of the' seat fer which the candidate is seeklng ele'ction.. All
applications shall be accompanied by an affidavit that the
candidate is a qualified voter of the city ,and has been a
resident of said city continuously for at least one year
immediately prior to,the filing of the notice of candidacy. Where
only 'one candidate qualifies for no~ination to a seat on the
commission, then no general election shall be"held with respect
to'the sea~. and the candidate shall be declared elected to the
seat.
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Section 8.05. Elections.
(a) commission positions. All members of the city commission
'except as otherwise provided by the charter, shall be elected at
large by the qualified voters of the city.
(b) ,Regular elections. Regular city elections shall be held
on the second Tuesday in March of each year in which a commission
term expires.
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(c) Special elections. Special municipal elections ~ay be
. called by the commission at' any'time for such purposes' as are
authorized by this charter or by law. Notice of' all special
elections shall be published in a city daily newspaper in
accordance with state statutes.
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(d) 'Canvassing board. The commission shall .meet as a '
canvassing board within 24 hours after the closing o~ the polls
in any municipal election and shall canvass the'election returns
except when such election is held in conjunction with an 'election
conducted by pinellas County, in'which case the certification of
the returns by the county canvassing board may be accepted as the
certification of the municipal election returns.
Section 8.06. Candidate vacancy.
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If the death. wfthdrawal or removal from the ballot of
a qualified candidate occurs after the end of the oualifvinq
period and leaves fewer than two'candidates for an office, then
the qualifvinq period shall be excended'to the latest date ,for
which the election quidelines can be met. If the ,election
quidelines'cannot be met, then the ,remaininq candidate shall'be
declared e:l'ec,ted.
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ARTICLE IX. FISCAL MANAGEMENT PROCEDURE
Section 9.01.
The' fiscal management' procedure shall include provis~ons,
relating to the operating budget, capital 'budget and capital
program, providing for hearings on the budget, capit~l budget and
'capital, program and the amendment of the budget following "
'adoption. Such ordinance shall in addition contain a provision I,
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requir~ng that revenue' bonds for projects ~n excess of eae ~~ve
million dollars shall be put to public referendum with the ..~W"Wn
~xception of revenue bonds 'for public hea~th, safety or
industrial: development and revenue bonds for refunding~
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ARTICLE X. TRANSITION SCHEDULE
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Sectio'n 10.01. Continuation of former charter provisions.
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, All provisions of Chapter 9710, Special Acts of 1923,
Florida Legislature, as amended by special law or otherwise,
which are not embraced herein and which are not inconsistent with
this charter shall become ordinances of the city:subject.tq
modification or repeal in the same manner as other ordinances of
the city. .
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Section 10.02. Ordinances preserved.
All ordinances in effect upon the adoption of this cha~ter
to the extent not inconsistent with it, shall remain in 'force
until repealed or changed' as provided herein.
Section 10.03. Rights of officers and employees.
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N~thing in this charter except as otherwise specifically
provided shall affect or impair the rights or privileges of
persons' who are city officers or employees at the time of .
,adoption. City commissioners shall. continue to hold. their offices
'and discharge the duties thereof until' their successors 'are
elected.
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Section'10.04. Pending matters.
All rights, claims actions, orders; contracts and legal or
administrative proceedings involving. the city shall continue
except as modified pursuant to the provisions of the charter.
Section 10.05. Schedule.
(a) .Effective date. Article VIII of this charter relating to
nomination and,election, of ,city officials shall take effect
immediately upon passage of this charter at referendum. '
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,'Term limits as soecified in Section 2.03 shall not be' retroactive'
and shall become effective for each respective seat on the:date,
of the next election .for that seat.
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of.the electors voting,in a 'valid, special election to be called
for such purpose; and, upon: being filed with the secreta,ry."of
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. (c) Initial salary of 'commission members. Members 'of' the<
'qommission shall receive an annual salary'equal to that ,in effect
'~under the' prior charter until su6h time, aschan~~d i~ ~ccordance
with this'charter.
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(d), Transi,tion' ordinances. The commission shall' adopt .
ordinances and resolutiqns required to effect' the transition.'
: Ordinances adopted within 60 days of the, first', commission meeting',
J under this charter . for',' the purpose' offacilitating',tl:1e transition
may:be,passed:asemergency ,ordinances 'following procedures ~et up
by law except' that .transition ordinances 'shall be' effect'ive for, , "
up' to 90 c:Iay,s after enactment. ' , < ' , . ,', .','
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PRES~ ,
D~ ,'..,8 a e..1OO4
rnTY CLEkK
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M E MaR AND U M
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, ,The, Honorable Mayor and Members of the City Commission
. Alan S., Zimm~t,.Interim City Attorne.y AA'
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Elizabeth M.'Deptula, City Manager
August 25,1994' ,
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FROM:
COPIES:
DATE:
, ,.RE:
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Proposed contract with Pam Akin'
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I have prep~red' the attached agreement' f'or the employment of, Pam 'Ak'in'~ a~ '
city attorney,f9r your considera~ion. ,Ms. Akin has reviewed this contract and
has found it acceptab le to her., ' "
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,The contract:indl~des 6nl~'one provision that the cit~ commissi~n h~~ not,
,considered previously. That provision is Section 4.F. This'section provides,
'that the city will pay the direct mriving e~penses related to the moving~and',
relocation of Ms. Akin to the City,of Clearwater.Ms~ Akin has 'indicated to me,
that she fu l1y intends to relocate .to, the City of Clearwater. However, ,if ,for
some reason' she is unable to relocate within the city limits, but moves'to
Pinellas County, ~he would,not be ~ntitled to her:moving expenses. ' ,
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.' Ms. Ak in wi 11 be at the comrni's s i on meet i ng of Augu st '29, 1994. If you have
: any questions regarding th i 5 proposed agreement ,p 1 e,ase do' not hesitate to
contact me.
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CITY ATTORNEY
EMPLOYMENT AGREEMENT
TH I 5 ,AGREEME NT ; 5 made a nd entered ; n to th; s .
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day' of August,
1994, by and' between the CITY OF CLEARWATER, FLORIDA" a municipal corporation,
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hereinaft~r called "Ci~y,"'and PAMELA AKIN, hereinafter called :Emp16yee."
WITNESSETH:
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WHEREAS, ihe City employed the services of the Employee in a.public meeting
on August 29,' 19~4, fo serve as CityAttorney~ and'
, ,WHEREAS, it is the desire of the City Commission, to, provide .certai,n
benefits, establish certain cond~tions of empldyment, and set working conditions
of the Employee; and
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W~EREAS, it is, the desire of the City Commission:' (1).to secure and retain
the~services of the Employee and,to .provide inducement for her to remain in such
'-'"employment; (2) ~o make possible full work productivity' by assurin~ the
Employee,ls morale and peace of mind with respect to future' security; (3) to ,act
as a deterrent against malfeasanc~ or disho~esty for personal, gain,on the part
'of the Employee~ and (4) to provide a just means for 'termin~ting the Employee's
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services; now, therefore,
Section 1., Duties and Responsibilities.'
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A.
,The Employee agrees t~ serve'as,City Attorney of Clearwater and 'to
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fulfi1'1 th~ duties of that office as set' forth in the City Code and the City
Charter, ~s they,maybe amend~d'from time tq t~me.'
B. 'The Employee agrees to remain in 'the exclusive employ of, the City and
shal,l not engage in any other employment or busines~ activity without. specific.:
prior approval of the City Commissiori.
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, ' Sect i on 2..
Term. '
A. Nothing, in this'Ag:eemen't shall prevent, limit or otherwise interfere
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'with the right of. the ,City Commission,to terminate the se~vices of the Employee
at any time ~n accordance with the' applicable provisions of the 'City Cha~teri as
it may be amended from time to time.
B.
Noth i ng in th i s Agr~ement sha 11 prevent, 1 imit or otherwi se' interfere
with the,right of the Employee to resign at any time.
C. Nothing in this Agreement shall be c6nstrued to eltabltsh a fixed
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time or fixed term of office.
Section 3. 'Termination and Severance Pay.
- , 'A.
-In the event the Employee is terminated by the City 'Commission dur,ing
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such time that the Employee is willing and able to perform the 'duties of ~ity
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~t~~rney, then in that event the City agrees to pay the Employee ,on theJast d~y
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of her em~loyment a lump sum cash payment equal to three. (3) months ,aggregate
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salary and all accumulated and unused vacation time and -floating holidays of th~
Employee.
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1. The -Employee may elect to treat as termination' of. her
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employment by the City wi~hin the mea~ing of Sec~ion 3A of ihis Agreement
any formal 'or information action by the City Commission requesti~g that
, she resign,'or any other action of the City Commission whose purpose is to
el imi,nate or reduce any of the benefits or prerogatives to which' th~
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E~nployee ;s entitled under. this Employment Agreeme~t, the City Charter, ,or
'the City Cpde of Ordinances or the status or role of the C'ity Attorney as
cont,emp 1 ated here in, 'or whose purpose is to induce the City Attorney to'
"teT'minate her empl,oyrnent \.yith the City.
2. In,the e'vent. that the Employee ,is' beset 'with any chronic,
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'debi 1 itating illness or injury .which prevents the.' Employee . from
undertaking or performing he'y' responsibilities. then in that event. t~e
Emp loyee may res i gn' her pos it ion with payment of ~eve~anc,e' pay equ i va'lent-
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to three (3) months I aggregate salary ,and all accumulated and' unused
vacation time and floating holidays as of the 'date of termiriation.
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3. Aggr'egate salary as used ,in this, section -shall include the
compensation and reti~ement provided for in Section 4, A and B.
B. In the event the Employee is terminated because of conviction of any
illegal act involving personal gain to herself or conviction of a felony, the
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City shall have no obligation to pay the aggregate'severance benefits described
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in Section 3A.
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C.
The City specifically, agrees'th~t, 'because the City Attor~ey is a
full-time employee of the ,'City, its sole remedy for any error". omission,
'--begligence or the like of the City Attorney is termination of her employment.
D.
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In the event the Employee voluntari,ly resigns her position with the
City, then the Employ~e shall inform the City in writing and shall give the City
two (2) months's notice in ~dvance, unless the parties qtherwise agree.
'E. ,This Agreement shall be terminated by the death of thi Employee as,
of the date of death. In the,even~ of the Employee's death, .th~ CitY s~all pay
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a designated b~neficiary 6f the E~ployee.or h~r estate all kccrued compensaiion
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due the Employee under this Agreement within ten, (10) working days of the
Employee's death.
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Section 4. Salary, Retirement. Vehicle, and Other Benef;ts~'
A. The City agrees to pay the Employee for her servi~es'pursua~t heret~
an annu'al base salary of $80,000 payable in' biweekly installments, beginning
October 3, 1994, with an' interim review of ~alary 'and be'nefits in,March, 1995,.
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and annually in September each year thereafter.
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B. The City,ag~~es to 'contribute an a~ount equal to 6% of the Employee's
annual base salary to the City-sponsored deferred compensation program.
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The City agrees to provide the Employee other, and additional
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employment benefits enjoyed by City SAMP employees, ~ncluding but not limited to
such benefits as h01iday and vacation leave and health, h~spitalization, life and
accident 'insurance. The Employee will be allowed 10 days of sick leave per year
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and will be allowed to accumulate sick leave up to a maximum of 975 hours.
D. ,The City agrees to b~dgetand pay the d~es and .sub,criptions of the
Employee necessa'ry for full 'participation in national, regional, state, and local
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as'sociations ~nd ,organizations necessary and, desfra~le' for .the go~d of the Ci~~. . "
E.
The City hereby igrees to budget and pay,the travel and iubsistence
exp~nses, of ,the Employee for professio~al'and off.icial travel.
F.
The City shall' pay all direct moving expenses, r,elated, to the moving
and relocation of the Employee's familYr if the Employe~ establi~hes residency
within the City.
Section 5. Performance Evaluation.
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A.
The City shal'l review and evaluate the performance of the Empl~yee
at least onte annually in accordance with the Citi'Chart~r. Said review and
evaluation shall be in accordance with specific criteria developed jointly by the,
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Cityand,the Employee. Said criteria may be added or deleted as the City may,
from time to time determine in consultation with the Employee. F~rther, the City
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Commissiorr shall provide the Employee ~ith a written summary of the findings of
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the evaluation and shall provide for the Employee to discu~s the eva~uation with
,.~ ~he City Commission.
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B.' Annually, the City,Commission and the Employee shall define 5u'ch
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goals'~nd performance objecti~es that they determin~ necessary for the proper
operation of the Legal' Department and ;nthe attainment of the City Commiss;on1s
po1;cy objectives and shall further establish a'relative priority among those
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various goa1s'and objectives, said goals and objectives tO,be reduced to writing.
They shail generally be attainable within the time limitations as specif~ed an~
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the annual operating and'capital bu~gets andapp~opriations proYi~ed. ,
.' C. In e~fecting the provisions of this section, the City Coml1lissio,nj tlie
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City and ',the 'Employee 'mutually agree to abide by the provisions of.app1icab1e
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law.
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, Section 7. G~neral'Provisions.
A.
The Members of the City Commission and the City Attorney agree to
work in a sp.irit pf open communication and' cooperation, in an atmosphere 6f
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mutual trust and support to attain shared goals.
B. ,The language of the City Charter, as it may be!amehded from time to '
,
time, with regard to the powers and duties of the City Attorney is incorporated
, herein by reference. The texthereinj including'the aforesaid p:ovisions of the'
City Charter and the, City Code, 'sha 11 const itute the ent i re agree~e~t betwe~n th'e
parties.
C.' This Employment Agreement shall becom~ effective as of October 3,
1994, and shall inure to the benefit of the Employee and the executors and the
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heirs 'at' law of the Employee.
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D: I~ any pro~ision or any portion thereof contained 'in.-this ~gre~rn~ni
is held to be unconstitutional,"invalid, or 'unenforceable, the r:em,ainde'r of, this'
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be deernedseverab le I sha 11 riot' be affected,"
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IN 'WITNESSWHE,REOF r the parties, hereto have caused t~is' Agreement to be
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duly executed this
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1994.
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Countersigned:
CITY OF CLEARWATER, FLORIDA'
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Rita Garvey
Mayor-Commissioner
By:
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El;~abeth M.' Deptula
City Manager
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Approved ,'as to form and
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Attest:
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Alan S.
, Interim
Zimmet
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Cynthia, E., Goudeau
City C,lerk
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WITNESSES:
EMPLOYEE
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ClealWatcr City coIlllJrlssion
Agenda Cover Memorandum
Item #I
Meeting Dote:
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SUBJECT: Yearly maintenance contract for Digital computers
RECOMMENDATION/MOTION: Renew a contract to Digital Equipment Corporation of
Tampa, FL in the amount of $48,622.20 for hardware maintenance, and operating
system support on the utilities and Finance VAX 4000-300 computers, ,from
October 1, 1994 through September 30, 1995, in accordance with code Sec.
2.564(1) (b), sole source
~ and that the appropriate officials be authorized to execute some.
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BACKGROUND: The city utilizes two (2) Digital Equipment corporation (DEC) VAX
computers to run the utility billing and financial systems. Together, these
systems support 166 daily users. In order to maintain these computers in the
best possible operating condition, a yearly service contract with the hardware
vendor is recommended. only DEC can provide both on-site hardware repair and 24
hour, seven day a week operating system dial up support and hardware diagnostic
services.
The utility billing computer is used nine (9) hours per day to directly support
utility customers. Due to the customer/citizen oriented nature of ,this system"
the hardware and operating system support contract p~ovides four (4) hour/same
day response five (5) days per week, from 8 a.m. to 5 p.m. with continuous, '
'effort service. The Finance system maintenance contract provides 5 day, 9 hour
per day coverage with next day response. This is a less costly service opti9n
which has been in place for the past two years with no significant operational
problems.
The price for one (1) year of service on the utilities system is $30,815.40,
and on the Finance system is $17,806.80. The prices are based upon a three (3)
year multi-year service agreement executed by the city on July 1, 1993 which
places a cap on hardware maintenance cost increases of 7% per year for all city
owned DEC computers, and allows a 5% discount on contracted maintenance
services. This agreement only guarantees a price discount for service
contracts. The service contracts still have to be, renewed every year. Service
will be billed on a monthly basis with a 180 day cancellation clause.
The proposed 1994/95 Information Management Operating budget includes
sufficient funds for this contract.
Revil:Wed by:
legal
Budget
Purchasing
Risk Mgmt.
IS
ACM
Other
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N/A
Costs: S 48.622.20
Total
User Dept:
Administrative Services
$ 00.00
Current Fiscal Yr.
Coornlsslon Action:
o ,Approved
o Approved w/condltions
o Oenled
o Continued to:
(1:\\
!,
Advertised:
Date:
Paper:
C!3 Not Requi red
Affected porties
o Notified
C!3 tlot Requi red
rlnJing Source:
o Capitol I~.
~ operating
o Other
Attachments:
HUlti-year service addendum
Service agreement
Subnlttcd by:
'OU'
clt on~r
o None
ApproprIatIon Code: _
555-09862-546200-590-000
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MULTZ-YEAR SERvrcm ADDENDUM
BETWEEN
CITY OF CLEARWATER
AND
DiGITAL EQUIPMENT CORPORATION
Preamble
The pU~pose of this service Addendum is to provide Purchaser' with special
pricing for services. The fo11owing terms and conditions are in addition
to Digita~'s u.s. Standa~d Terms and Conditions and any applicable
Service Description(s). In the event of conflict, these Bpeoia~ Terms
and Conditions shall prevail. '
1. Scope of Addendum
This addendum applies only to maintenance services currently provided by
Digital to Purchaser on its existing hardware products. This addendum
does not apply to any other services 'including, but not limited to:
'services currently offered by Digital but not provided to Purchaser, new
services that may be offered in the future by Digital, and like services
on different products. Such services, at Digital's option, may be
included herein if requested bf Purchaser.
2 _ 'l'erm
This Addendum is effeotive 01 JULY 1~93 (Commencement Daten) and shall
continue for a period of THRE~ Years from the Commencement Date.
3. Maintenance
Digital shall maintain Purchaser's Eligible Equipment [as defined in'the
applicable Service Description(a)) for the Term of this Addendum, subject,
t? any and all qualifications Bet forth therein.
'4. Charges:
Hardware maintenance charges for equipment covered by this Addendum shall
not increase by more than SEVEN percent (7%) annually for year TWO (2)
and SEVEN percent (7%) annually for year THREE (3) (other than for
incremental charges due to configuration changes) for the Term of this
Addendum.
, ,
Also, hardware and software maintenance charges shall receive a price
reduction of rxVE percent (5%) for the Term of this Addendum. This
discount will not pertain to products unannounced at the inception of
this agreement.
Page 1 of :3
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MULTl:-YBAR SERVI:CB ADDKNDUM
,BII:Ttf!lBN '
CITY or CLEARNATER
AND "
DXGXTAL EQUIPMENT CORPORATION
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Sof~war8 maintenance charges for equipment covered by this Addendum shall
not increase by more than ~EVEN percent (7%) annually for year TWO (2)
and SEVEN peroent (7%) annually for year THREm (3) (other than fo~'
inoremental charges due to configuration changes) for the Term of this
Addendum.
5. Termination for Cause
y
. ,
Either party may terminate services for cause if, after giving ,the party
in default thirty (30) days written ~otice, such party does not oure the
alleged default. "
6. Termination for Convenienoe
Termination is 180 day written notice without penalty charge.
7. Obsolete Equipment/Software Retirement
Notwithstanding paragraphs 5 and 6 above, Digital shall have the option,
after one, hundred and eighty days (180) prior written notice, to provide
on a time and materials basis, hardware services for those products that
have not been manufactured in volume by Digital for a period 'greater than,
five (5) years. Also, Digital may withdraw from service individual
software products which have been discontinued or reclassified as
"Customer Supported" upon one hundred and eighty days (leo) prior written':
notice (such notice shall not be issued prior to the end of the first
year of service).
8. Te~ination for, Fiscal Non-Funding:
In the event sufficient budgeted funds are not available for a new
fiscal period, the City shall notify the vendor of such occurrence "
and contract shall terminate on the last day of the current fiscal period
without penalty or expense to the City.
Page 2 of 3
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MULTJ:~YEAR SERVXCB' ADDENDUM
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CITY OF. CLEARWATER
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Clearwater City Commission
Agenda Cover Memorandum
rtern 11
He!!t I ng Oate:
q. 7fP.9&'i
SUBJECT: Computer hardware for Risk Management, Public Works Infrastructure and
Administrative Services/Information Services
RECOMMENDATION/MOTION: Award a contract to purchase hardware at an estimated
cost of $47,612 from Dell Computer corporation, ,Texas, in accordance with Code
Sec. 2.564(1} (d) another Governmental Entity (state contract), authorize
lease/purchase of $33,056 through Security Capital Corporation
~ and that the appropriate officials be authorized to eXecute ~Jmc.
BACKGROUND: This request will-provide state-of-the-art equipment to
Administrative Services/Risk Management, public Works/Infrastructure, and
Administrative Services/Information Services to perform strategic functions and
train staff on Windows based software applications.
Administrative Services/Risk Management will need a new network, including a
file server and six (6) personal computers, to run new, proposed software
packages necessary for staff to support in-house handling of Workers'
Compensation and casualty claims. The new software applications are written for
Microsoft Window:~, the industry standard for operating systems. The Windows
operating system provides the user with many features that save time and steps,
but requires the hardware resources of a 486 processor to work efficiently. The.
new equipment will also support Risk Management's current applications ,
including: Quarterly Occupational Safety and Health Administration (OSHA)
"regulations on CD-ROM, Workers' Compensation spreadsheets shared by both
Payroll and Risk Management, Material Safety Data Specifications (MSDS) inquiry
:database, along with numerous special forms created in WordPerfect for ,
insurance claim submission purposes. This network upgrade includes the purchase
.. ,of a new workstation' for the Payroll Manager who is also on the Risk.network~ '
.":. It will be neces.sary for the Payroll Manager to also have access to the new
: applicatiolls su:~porting Workers' Compensation.. The equipment currently in use
in Risk Management could be used for loaner computers as the need 'arises and
;~ for spare parts.
Rl'vlew<<t by:
legal
Budget
Purchasing
Risk Hgmt.
IS
AeM
'Hher
~
~f
Originating Dept:
Administrative scrvl 8
Costs: $ 47,612.00
Total
s 14.556.00
Current Fiscal Yr.
Commission Action:
o . Approv!!d
CJ Approved w/eondltions
D Denied
o Continued to:
User Dcpt:
Adlllnlstrlltlvo Services
Public Works
F\nding SOllrcc:
~ Cllpi to l I"".
~ Operating
[J Other
Attochmcnts:
Equlpnent list
<~
Advertfsed:
Dllte:
Paper:
~ Not Requl red
Affected Pllrt lell
o Not If' cd
~ Not Requl red
o Non!!
Slbnlttcd ~_....
n /.2. 0.1 --.
Cl":'--" Hll~cr .
AppropriDtion Code:
SeQ background
o Printed on recycled paper
.; ';
'I
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Public Works/Infrastructure is requesting replacement ~f six'(6) 286 personal'
computers. This equipment does not have the speed or capacity to ,create large ,
spreadsheets or access database applications in a timely manner. Additionally,.'
Public Works management is looking at a microcomputer application specifically
designed for Infrastructure Preventive Maintenance Scheduling, which runs under'
Microsoft Windows. This application is made up' of modules that address sewer
nain maintenance, water main maintenance, street maintenance and others. The
current 'equipment is not upgradeable because.of the age of the architecture,
but could be used for spare parts for like type equipment not yet scheduled for
replacement.
Administrative Services/Information Services is requesting replacement of five
(5) 386 microcomputers so that training may be provided for Microsoft Windows
and Windows applications, which require a 486 microcomputer to operate at full,'
capacity. The current 386 microcomputers will become loaner equipment, to be
used in City departments in the event of, equipment, fai~ure, or other staffing,
needs. '
The funds for the cash purchase of this equipment will be as follows:
Water Distribution
Water support Services
Public service Division
Public Service Division
421-02051-564000-533-000
421-02052-564000-533-000
315-94712-564000-590-000
010-01343-564000-541-000
$ 4,852
2,426
I
4,852
2,426
$14,556,
amendment to fund, '
The following transfers will be requested as a third quarter
this purchase:
, '
From
315-96736-564000-533-000
Telemetry system Replacement
Phase II
To
421-02051-564000-533-000
Rental/Lease Payments
Amount '
$ '4,852
. "
421-02052-564000-533-000
Machinery & Equipment
The funds for the purchase of hardware is available in the following codes on a
5-year' lease/purchase plan:
2,426
Risk Management
Information Services
315-94720
315-94706
$~1,621
11,435
$33,056
The total current year budget impact is estimated to be as follows:
Public Works/Infrastructure
TOTAL COST FISCAL 1993/94
Fiscal Year':
93/94 Costs'
$14.556
$~4,556
The total 1994/95 Fiscal Year budget impact, based on four lease/purchase
payments, is estimated to be as'follows:
DOAS/lnformation Services 555-09862-591600-590-000
DOAS/Risk Management 590-09830-591600-590-000
TOTAL DEBT PAYMENT FISCAL 1994/95
Fiscal Year'
94/95 cos.ts
$ 2,716
5.140
$ 7,856
I .
The purchase for Risk Management is included in the city's Computerization Long,
. "Range Plan as numbers 9366 and 9367; the Infrastructure plan number is 9052;
w;.
the Information Services plan number is'9326 .
,
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RISK MANAGEMENT -
. ,
FILE ~ ERVER .
.
SKU DESCRIPTION QUAr\ PRICE EXTENSIO ~
-
, 220-1049 DELL OMNIPLEX PENTIUM 60MHz 1 $2,064 $2,064
310-3322 16MB RAM 1 $650 $650
101 KEYBOARD 1 -- $0 $0
310-2139
320-3360 VGA MONO 14" MONITOR 1 $139 $139
1 $2,444 $2.444 -
340-5577 2GB HARD DRIVE
340-5341 3.51.44 & 1.2MB COMBO FLOPPY DRIVE 1 $101 $101 -
420-1232 DOS 1 $47 $47
33325-36 ENTEL 32 BIT ETHEREXPRESS ADAPTER 1 $405 $405
11469.65 PT25 POWERTAPE 2GB SCSI W/CNTRLR 1 $957 $957
32571-33 DELL RAILS 1 $8 $8
13071-45 AMER. PWR. CNVSN-BACK-UPS 600(600VA 1 $250 $250
900-9002 3 YEAR LIMITED WARRANTEE 1 $0 $0
$7,065 $7,065-
WORI STATION
220-1084 DELL 4100/MXV BASE - 6 $1,220 $7,320
310-2139 101 KEYBOARD 6 $0 $0 --
310-3316 6 MEG RAM 6 $325 $1,950
320-3451 UL TRASCAN 14ES MONITOR 6 $371 $2,226
340-1316 210MB IDE HARD DISK 6 $269 $1,614
,340-5341 3.5 1.44 & 1.2MB COMBO FLOPPY DRIVE 6 $101 $606 -
420-1261 DOS 6.21, WINDOWS 3.1 6 $140 $840
900-9002 3 YEAR LIMITED WARRANTEE 6 $0 $0
$2,426 $14,556
- --
PUBLIC WORKS/INFRASTRUCTURE
'WORI STATIONS
220-1084 DELL 4100/MXV BASE ~6 $1,220 $7,320
310-2139 101 KEYBOARD 6 $0 $0
310-3316 8 MEG RAM G $325 $1,950
320-3451 ULTRASCAN 14ES MONITOR - 6 $371
$2,226
340-1316 210MB IOE CARD DISK 6 $269 $1,614
340-5341 3.5 1.44 & 1.2MB COMBO FLOPPY DRIVE 6 $101 $606
420.1281 DOS 6.21, WINDOWS 3.1 6 $140 $840
900-9002 3 YEAR LIMITED WARRANTEE 6 $0 $0
$2,426 $14,556
" . -
INFORMATION SERVICES
TRAINING NETWORK
WORI STATIONS
220-0159 DELL 450/MXV BASE 5 $1,081 $5,405
310-2139 101 KEYBOARD 5 $0 . $0
310-3316 8 MEG RAM 5 $325 $1,625
320-3451 UL TRASCAN 14ES MONITOR 5 $371 $1,855
340-1316 210MB IDE 5 ,$269 $1,345
- 340-5341 3.51.44MB &1.2MB COMBO FLOPPY DRIVE 5 $101 $505
420-1261 DOS 6.21, WINDOWS 3.1 5 $140 $700
900-9002 3 YEAR LIMITED WARRANTEE 5 $0 $0
.- $2,28t
- $11,435
- $47.612
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FAXt-():
CITY.OF CLEARWATBR
ESTIMATED !S y~ LEASE PURCHASE AMORTIZATION SCJlEDULE
Equipment Description:
Total Purchaae Price:
Fir8t payment Date:
Pive Year Troasury Ratol
Contraot Rate:
Usel ~l '
'C!iw\~1
, -=#=9 '
=
,
Risk Mqmt Computer Equipmont
$21.,621 ' July 12,< 1994'
6.9S%(as ot 7-12-94)
6.8101%
. ,Pmt oat.
'rotal Pmt.
Principal
Intorest
Px:inc Bal
-...-----...-
1.
2
3.
..
5
6
.,
,8
9
10
11
12
13
14
15
16
17
18, .
19
20
..
, "
. ,
1,J:8!i
1,285
1,285
1,285
'1,285
1,"28!5
1,2fJ5
'1,285
1,2'85,
1,285
1,285 .
1,285
1,285
1,285
1,285
1,'28.!5
,1,285
1,285
1,285
1,285
917
932
948
SlG4
Sl81
997
1,014
1,031
1,049
1,067
1,085
1,104
'1, .122
1,141
1,161
1,181
1,201
1,221
1,242'
1,263
368
353
337
320
304'
287
270
253
236
218,
200
181
,162
143
124
104
84
63
43
22
20,104
19,772
18,824
17,860
1.6,880
15,882
14,868
13,837
12,788
11,721 '
10,636
9,532
8,410
7,268
6,1.08
4,927
3,726
,2, ~05
1,263
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25,692
21,62~
4 i 071
==========
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PRELIMINARY ESTIMATE
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To Ol'}J ~' 1:>eVloJ.
COJDllpl. IS
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CITY OF CLEARWATER
BSTIMATED 5 y~ LEASE PURCHASE AMORTXZATION SCHEDULE
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Equlpaent De.crlption:
Total Purahas. Priea:
pirat PaYDent Data:
Pive Year Treasury Rate:
contract Ra'bo:
18 computer'E~ipment
$11;435
July 12, 1.994
6.95'(~S of 7-12-94)
6.9101%
Pat Date Total PJl\t Prinoipal XntGrcst Prino aal
.....---...-- _....-~--_-...- -....-----.. ....------- ---------
.1 679 485 195 '10,950
2 679 493 186 ~O,457
3 679 501 .178 9', 95~
4 679 510 J.70 9,446
5 619 51'9 161 8,927
6 679 527 ., 152, '8,400'
7 679 536 '.143 7,864
,8 679 546 134 7/318
9 679 555 125 6/763
10 679 ,56'" " J.1.5 6,199
, J.:l 679 574 106 5,6215
12 '679 584 96 ' . ,5,041
13, 679 !594 86 4. , 44,8
14 679 ~O4 76 3,844
15 ' 679 G14 65 3,230
.16, 679 624 55 ' 2 1606
1.7 619 fi35 44 1,971
18 '679, 646 34 1.,'325
1.9 679' 657 23 668
20 679 668 11 ,', 0
Total J.3,588 . 11.,435' .a , 1.53_
-==----= ' _._.n... ..._==.--
PRELIMINAnY ESTIMATE
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, Clearwater City Commission
Agenda Cover Memorandum
Item II
Meet Ing Dote:
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SUBJECT:
'Photocopier (reproduction) Rental Renewal,
RECOMMENDATION/MOTION:
Extend a contract for the period of 11/01/94 through 10/31/95 with Pitney
Bowes, Inc. of Tampa, Florida, for copier services at an estimated cost of
$84,000
~ and that the appropriate officials be authorized to execute same.
'BACKGROUND:
Fifty two work areas of the city use 11 convenience copiers" for low volume copy
needs. Under the terms of the contract, the vendor supplies all labor, parts,
. ,: stands, repairs, maintenance and supplies (except paper). This method of
',providing copier service results in little administrative time and no capital'
investment by the. city. It also allows the city to change, or upgrade copiers .as
cirpumstances require.
The cost per copy is set at ,$.0175, and represents no increase in the
cost-per~copy that the city has paid for the last four years. This is the
fourth and final renewal of a five year contract authorized under the
spe~ifications of the original bid.
, Funds have been !equested in the FY 94/95 operating budget.
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Reviewed by;
Legal
Budget
Purchasing
Risk Mgmt.
IS
ACM
Other
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N/A '
Originating ocpt:
Administrative Serv
Costs: E';.!';+. S 84.000.00
TotDl
USl!r Dcpt: '
Various departments
$ 00.00
Current fIscal Yr.
commission Action:
o Approved
o Approved w/condit Ions
o Denied
o Continued to;
(!\,
Advertised:
Dote:
Paper:
~ Not Requl red
Affected Pnrties
o Not! ff cd
~ Not Requl red
fU'lding Source:
o Capitol l/!'p.
C!) Opcrat ing
o Other
Attnchmcnttl: I '
Letter from Pitney Bowes
Submitted by:
CltY~~
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~~ Printed on rccyc e paper
o None
Appropriation Code:
Vnrlous
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Tampa District Office
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JULY i2, ',1994
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MS. LAURA CROOK
CITY OF CLEARWATER PURCHASING
p . 0 . BOX, 47.4 B
CLEARWATER, FL 34618-4748
DEAR LAURA:'
"
WE ARE HEREBY RENEWING YOUR COPIER CONTRACT 'FOR THE '1994-1995
CONTRACT YEAR. YOUR COST 'PE'R COPY RENTAL AGREEMENT. REMAINS AT
.0175., THE ORIGINAL AGREEMENT COMMENCED ON,NOVEMBER 1, 1990,
FOR, A PERIOD OF 5 ,YEARS.'
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IF YOU SHOULD HAVE ANY QUESTIONS,
2452, EXTENSION 9458.
PLEASE CALL ME AT 1-BOO~486-
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OUNT EXECUTIVE
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B. METZGER
T. FARIES
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Weslport Commerce Center 813-B85~3992
6011 ~enJar:nln Road, Sullo ,102 Tampa FL,33634-5173
1-800~47-5291
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CITY OF CLEARWATER, FLORIDA'
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SID sPE9IrICATIONS FOR CONI'RAcr FOR RENTAL OF COpy MACH1NES
ALL' pARAGRAPHS MARKED WITH A A: COm'AIN CHANGES FRCt1 THE EARLIER BID
SPECIFICATIONS P.a.CKAGE.
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1. The, purpose of these specifications is to secure phQtoco9~ing services
for, the City on a cost-per-copy basis. The City intends for this to be 'a
five (S)-year ~ontract. . However, the 'initial term shall be one (1) year
fran date of contract award, with the option to extend t..'1e original terms .
for four (4) additional one (l)-year terms, in accordance with the
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provisions of this agreement.,
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2.
Where a copy. machine is placed' in service after the initial
installations are made, the 'term of its rental shall'be the unexpired tenn
of the ,contract. , All orders f~r pla'cerr.ent of copiers shall be initiat.ed
and' 'handled through the, Public Information Office of the City of
.
Clearwater.
, !
* 3. ~l c'opy machines furnished to the City 'of Cle'?-t"iYater 'will be new or>"
like new. Discontinued mOdels shall not be allowSct.' 2acto~1
r~rranufacture? ma9hines' would be all~yed if quality of c09ies, speed of
machine, and reliability (i.e. lack of breakda.'lns) is consistently and
dependably excell~nt.
"
What constitutes "factory r~manufacturedtl must be defined and, certified
by the vendoe. . 'Definition and, certifications must be' included'. in any bid
pcoposal submitted in ras'ponsa to this solicitation for: bids. '
Date, Dlace and address of site of factory remanufac ture, must I:e
included:-
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Please specify'on p~ice sheet which models are new and:which are
remanufactured.
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It is the' intent of, th~ city to ?ave'copiers' that produce a
consistently and dependably high quaIl!:'! of copy. wi~ minirr.al zr:achine"
rralfunctions, whether remanufactured or-new. If a machine does not meet
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',this standard, vendor shall replace ~he machine in question ,-:!pon request of
the city's Public Infor:mation Officer or the City Manager~
"Quality' of copyl! includes but is .not limited to, fe'lI black specks on
copy, easy aligrur.ent of ~aper~os~tion on platen, no misalignrr~nt of paper ..
as it goes' through documEmt feeder or image proc~ss, infrequen~ black or
grey str~aks on copies,' and minimal broken letters, or over-eX?Qsed edges. \. "
See also condi tions of Service as co'ntained in Section' 8,.
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The 'City of Clearwater will not pay charges for ~~e installation,
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rerrDval, ,replacement or relocation of copy rrachines at any tin:e during the~
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ter.m of this contract~
* 5. Cancellation: The City of Clear....ater reserves the right to cancel the
rental agreement with cause or because of non-ap!?copc.:.ation of funds (.in
, '
the annual operating budget of the citj'l at any time bv oroviding thirty
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(30) days written notice.
No tarmination charges shall be !;lavable. 'The
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City shall not arbitrarily cancel this,contract. The C~ty shall make eve~l
re~sonable attem!?t, by, telephone and: by mail, tonotirj the vendor of
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. defective or deficient'situations and to,give the vendor a reasonable
oppoctunity to take remedial action prior to cancellation of contract.
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* 6. This solicitation contains all of the essential terrr~ and conditions
, . with' re~pect ,to the rental ',of copy machines for' the City of Clearwater'.
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Sid, proposals that resPond to the terms and conditions of this bid
,solicitation will be given preference.
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t:;he City. Proposals may be sutlnitted fran other govemr.ent, contract lists,'
,such as the State of Florida or Board of Regents (U.F.).
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7. All c~piers installed under this agreement'shall be considered as lion .
tr'ial" for' a minimum of ,two weeks. During this time the City may 'make any
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changes that are deerr.ed in its best ,interest. without penalty.
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8 '. . Sarvice:
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The cost perccpy, to be billed rr.onthly to the city, shall include all.
'costs, exceptpa'per, for repair, rnaiIl~enance, copier stands, 'and parts and'
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labor regardless of whether repair or replaceme~t is necessitated by wear
or non-malicious damage. '
* ~.2 If there'are more than five (5) necessa~l service'calls on more than
five (~) different dates for a particular copier in any sixcj (60) calend~r
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day period, then said co(?ier shall be removed, irrmed~ately upon request of
the City, and a re91acement copie~ of equal or greater capabilities ,shall be
installed at 'no cost to the City..
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* 8.3 Response tLme to service calls shall not exceed four (4) worki~g
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hours.Failure to respond in a ti~ely m?nner shall~pe,cause for the City
to terminate the agreement.,
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,8.4 A "loanerll ~f similar make and mOdel shall be provided by the vendor,
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.a~ no ,e:<peOnse to 'the City, in the event 'that repairs cannot be' canpleted
within blO working days, (16 wor:king hours) of, the City I S request, foi:'
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servlce.
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'8.5'. Credit shall be allowed for all copies 'prcdUCed by 'vendor;'s serVice
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technictan and'for unusable copies caused by vendor's suppl;es and
. 8:6 Vendor, shall,train City personnel a~ required during the ~gree~entas
to'the 'proper operation of' installed,equipmentand.the.replenishment' of
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,const.m1able supplies..
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8.7'Vendor shali provide, in a,prcminent pla<?e on equiprr.ent,a label 'showing
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phone number' to be contacted for serVice.
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9. Vendor shall furnish three' (3) references from accounts fo~ which he
has provided serv'ice of thesarr~ magnltude which will be' reqUired under
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,~~is contr~cto Failure to, provide suitable references ~~y'be cause to
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'~ej~ct the bid. The City reserves the right,~o be the'sol~ judge,in this
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10. Supplies, Parts and Labor:
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* 10.1' All supplies, parts-and .labor' (oth~r- than' paperf shall be 'furidshe,d
by .the vendor, under this contract. This includes but.' is not. limi ted-to
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toner, ',developer, drums, copier stands'; parts, ~ccessories and labor. The
cost of suppli'es, 'parts 'and ,labornecessar"l for the proper operation of the
copier shall be included in the cost per copy.
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iO~2 The, vendor 'and the city shall d~tennine a rr~thod of'kee~ing suP?lies
on hand to be furnished by vendor and 'replenished' by Ci t{ employees.' The,
City will store quantities of supplies to be shipped to its Cem,tral St:lres
by vendor'.
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The Ci~y has made ev~ry effort too classify machines and City locations.
400,000. This volurr~ is not, guaranteed, ~ut is an estbnate based on
current ,usage. volumes of. specific ccpi~rs ~ay va~l according to whera
they are located.
*
12.
cocrectly. Depart.tT.ents may wish. to upgt'ad~ machines depending on co~ts or
savings', or cpanges in productivity, needs. After contract award, the Cltj
may' requir~ or allow ,vendor to change mac~ine lc;cations within abuilding;
and to change qUantity and capacity of. 'm~chines required, ~long witl1 t."e '
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features/opti~n~provided with 'the rrachines' to acccrrrrDdate changing,
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conditions, or to achie..,te greater tJ.roductivi~y or convenience to users.
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The City anticipates the need to add additional rrachine(s) and upgrade
rrachines throuQhout the five~year life of this agree~ent. The vendor shall
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provide addit~onal ma9hines_~r replace machines with upgraded iodels at no
ad~i~ional installation charge and at the sarr.e cost~er copy.
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meets or exceeds the 'condit'ions" c'ontained in thesesl?ecificationS.'
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15. 'Vendor may be required to ~utmit proof from a~ independent source such,
as Buyer I s Laboratory', D"tapro Research or SpecCheck' that a mo:iel ,specified
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in the bid meets the minLnum requirements of these specifications.
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'16. Invoicing:
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16.1 ,'~nvoices "t? 'theCi,ty shall" be 'sut:.mi tted monthly., ,Honthly j,nvoic:e~
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shall be a group billing with the rrDdel number, serial nUmber, .cibJ
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location" nuInber ,of ',copies, and ',totaf charge listed foreac~ ~chine.
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',Charges will be' based on a single cost' per, COl?Y, regardless 'of machine
medel 'or' vO,lume. .
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16.2 Any charges or adju.l?trr:ents shall be clearly denoted on rr.onthly bill.'
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16.3 Invoices ,to the ci~l,shall not be accepted fram athird'party such,as
a leasing ccmpany.
Vendor must invoice City directly.
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16.4 Invoices shall be sent to:
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Finance Division'
P.o. Box 4748
Clea~~ater, FL 34618-4748
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17. Copy Machines ~'Minfmum Spe?ifica~io~,:,
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17.1
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All copiers shall employ the plain paper electrostatic (dry) process,
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~d have the abili.ty ~ effl3ctive1y utilize 20 lb. xe~Cqraphic bond papa;,':
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and a range of other pa!;le~ of various weights and finishes. No 'copiers' may ,
be bid which require special or coated paper.
17.2 All platen~ will be statione~j.
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* 17.3 Copiers ,shall be equipped. with a non-resettable copy ~eter which can
be accessed for easy reading. Auditron keys will be used where indicated
'in Section 17.7 ,below.
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, developer/dlspersant 'or of the occurrence, of paper' jams and mis;eeds~'
Controls must 'also include'exposureadjusbr~nts.'
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*' 17.5 Low volurr.e cop'iers '(.initial number to be installed: 10):
rate9 at 4,000 copies per month
2 paper cassettes (one 8 1/2 x 11, one 8 1/2 x 14 in~~)
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automatic feeder or semi-automatic feeder
~ min~um copy speed of 20 copies per minute
* 17.6 Mid volUrr.e copiers (initialnuInber to be installed: 20)':
r'ated at 10,000 copies per month
- autamatic'docurr~nt,feeder
2 paper cas~ettes minimUm, 250 sheets per cassette (one,8' 1/2 xII,
, one' a 1/2 x 14 inch) :' '
rated at 40 copies per ,minute with no substantial decrease in'
'speed when using,automatic d~~nent feeder' or sorter.
auto-duple:dng " (2-sided copying capability)
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ClealWatcr City Commission
Agenda Cover Memorandum
1 tern #
Heeting Date:
II.
~.~9.9~
SUBJECT: PURCHASE OF PUNCH VALVE SADDLE TEE FITTINGS AND END SEALS
"--
RECOMMENDATION/MOTION: Award annual contracts (10/01/94 to 9/30/95) to purchase'
the estimated requirements for punch valve saddle tee fittings and end seals to
the following vendors who provided the lowest and most responsive bids that met
specifications: Phillips Engineering company, Inc., Clearwater, Florida, at an
estimated cost of $24,547.00; and Perfection Corporation, Madison, Ohio, at
an estimated cost of $9,688.00 for a total estimated cost, of $34,235.00.
~ ~nd that the appropriate officials be authorized to execute sama.
BACKGROUND: This bid represents Clearwater Gas system1s estimated annual
" requirements for punch valve saddle tees and end seals to be ordered as needed.
The contract period will be 10/01/94 to 9/30/95. The saddle tees are required
for the connection of new gas services lines to existing main and the end seals
provide a waterproof seal that's required by the State of Florida and Pinellas
County.
B & H Sales utility Supply provided a lower quote on items 'number 5,6,7,'8 under
casing end seals and items numbers 1,2,5, and 6 under Plastic Casing
Insulators. However, the fittings quoted by B & H Sales utility Supply did not'
meet specifications and are not approved for use by the Clearwater Gas System.
Twenty-one (21) bids were solicited. Five (5) bids were received, with five (5)
no'response and eleven (11) no bid response. The bids were evaluated and
recommended based on the lowest price, that met specifications. The items were
separated to realize the maximum cost savings.
After careful evaluation, the Assistant Director of eGs/Gas Supply and
Operations recommends awarding the bid as follows:
Casing end seals items 1-8 and plastic casing insulators items 1-6 and punch
valve saddle tees items 1-6, 9,10 and 12 to Phillips Engineering for an estimated
total of $24,547.00
Reviewed by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
~
~
N/iJ~
0,' . D "
rlgmat1ng cpt: ..J
Clearwater Gas systcmUJ-
Costs: e~+: SY..235.00
Total
C~ission Action:
o Approved
o Approved w/condltlons
o Denied
o Continued to:
User Dcpt:
Current Fiscal Yr.
Flrding Source:
~ Cllpltol'lmp.
o operating
o Other
Attachments:
Bid tab and Summary Vendor
List
,tfI
Advertised:
Dote: 7/6/94 7/15/94
Paper: Pin. Co. Rev., Tan~a
Tribune
o Not Requl red
Affected Parties
~ Notified
o Not Requi red
Appropriation code:
423-00000-141120-000-000
o None
Slbbi tted by:
D9ff$'
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and plastic'externalsupport clamps:
for.' an, estimated total":of $9,688.00
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, Punch valve ,saddle tee items 7,8 and 11
".~ ,: ft:ems, 1 and 2 to Perfection Corporation
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Phillips Engineering
Perfection Corporation
Total
$24,547.00
9.688.00
$34', 235 ~ 00
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" '.as~ appropriate, to Capital Improvement 'Project, '315-96359-56330b-532~000,
,>', Pinellas 'Expansion, or Capital Improvement Project, 315-96360-56330Q~532~000,
::'Pasco Expansion as insta'lled. ','
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.', ,',;, Improvement Project, 315~9 6359-563300-532-000, pinellas' Expansion' and
" $3,647'~065.10 in Capital Irnprovement;Projects, 315~96360~563300-532-000,
Expansion, are sufficient to provide funds for this contract.
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CLEARWATER CITY COl\iMISSION
Agenda Cover Memorandum
Itom # I;),'
Mooting Date:
. f? -::l9. qq
SUBJECT: Dance Band Services
RECOMMENDATION/MOTION: Award contract to purchase dance band services from
Paul Spagnuolo Trio during the period 10/01/94 through 9/30/95 for a total
price 'of $23,920 in accordance with Code Sec. 2.564 (1) (e), Competitive
Bidding Impossible, Impractical or cannot be obtained, and authorize the city
Manager to execute the same.
and that the appropriate officiala be authorizod to execute some.
BACKGROUND: The Parks and Recreation Department sponsors two ballroom dances
each week at the city Hall Annex and music is provided by a live band. Unlike
many other outside specialists, the band receives a flat fee per engagement
rather than a percentage. Therefore, since a flat fee is guaranteed, separate
contracts have always been used. '
Staff has negotiated a standard form, Musician's Association Contract with the
uPaul,Spagnuolo Trio" to provide dance band services for a flat fee of.$230
per performance (Monday and Thursday nights), or $460 per week for 52 weeks.
Last year's flat fee was $220 per performance.
The Parks and Recreation contractual' account (010-000000-202720) is utilized
for dance revenues and expenses. Band payments are covered by' revenue
collected from the dances. Gross dance revenue was $40,176 over the past 12
months.
Bidding is impractical as the program requires certain kinds of music and the .
current band is popular with the dancers.
Revlowod by: Orlglnotlng Dept.: Costs: $23,920 Commission Action:
10tl11
Logol N/A Parka & Recreat _ Approvod
Budgot ~ _ Approved w/condltions
Purchasing CurronlFY Donlod
Risk Momt. Continuod to : ' ,
CIS FundIng SoureD:
ACM Advertised: _ Capt. Imp.
Othor N/A. Doto: _ Oporoting Attachmonts: '
. ~41
Papor: Other 1. Contract
Submitted by: x Not requIred
'F Affected portleB ApproprIation Code:
i",." X Notiflod 010-000000-202720
_ Not roqulrod Nono
41'
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AMERICAN FEOERATION OF MUSICIANS OF THE UNITED STATES AND CANADA
CON'rRACT
, (Form 1..-2)
FOR LOCALENGAOEMENTSONLV
l~OT FOR UB~ IN CANADA)
Whenever 1"he Tenn ''ihe Local Union" 15 Used I n This Contract, It Shall Mean Loc.11 Union No. 427 O( The Federation.
THIS CONTRACT (or the Personal $eNice.s of musicia~s on the eng;lgement described below is made this 20 day o( ,
JULY 1991L ~tween the undersigned purcha$er o( music fherein l:alled "Purchaser") :Ind the undersigned musician
.IIlERJ::IN Ct\LL~[) "f-'J::UI::''''rION''1
I~
or musicians.
I. Name ;Ind Addre$.s or PI;lce or En\t.lQement:
CITY OF' CLEAR'N'ATER A~mE:X
N~eo(BandorCro~p: PAUL SPAGNUOLO TRIO
Num~r or ~tuslc;ans: 3 Num~r or Vo~llslS:
2. Date Is) or Engalilemenl: d..lily or Wl:ckJy schedule ;Ind daily clock hours:
EICH MONDAY & THURSDAY 8:I5 PH. TO. IO:]O PM
,OCTOBER (I) 199u TO OCTOBER (I) 1995
,
3. TYPe or Engaltement lspeclfY who:lh~r dance. stalle show, banquet. de,): DA Nr.R
4, CompenS:ltion Aan:ed Upon: S 239.00
PER
,TAR
INnOUJlI ~n\l TemUl
5. Purch.uer Will Makt P:lymenU As follows:
14EF.KGY U~O>N r.OMT,RTTON OF rrHtf.<<::mAV PRRFON0.R
ISpcCI/y whtn p.lynlenu arc 10 bt madel
(UJ'!tinued on ~Vt'1Se sidd
IN WITNESS WHEREOF, the parties hereto have hereunto set their names and seals on the day and year first above written.
PAUL
~I\lIIaLutc 01 putthuer 10' Allent Ihtreon
x
Ignuult 01 :Ugnalor)> MU'Ltl..n
2205 C"'lPR' ss "POINT. DR.E.
MualtJan'i Home Addn~
u.27
1t0IM lDcal Union No.
P'nnt Putthawfi Full "nd C(l~ct Name
IIr P"rchuor b Corpor.allon. Full .nll Conul Corpor.ale N"mtl
x
51",01 Addn...
City
SUIt
Zip CO<Je
CLEAR~1A I'f1F.R
Clt)'
wr.ORTnA 3L~62~
Slat. Ip Code
T tl ephon.
716.2807
TtltpllDnt
llookln~ hlonl
Aarcemtnl No.
A4d",,,,
Nuzm of All M uidam
LoaJ Ualoa No.
PAUL, SPAGNUOLO
TONY ROCHA
'RUN PASr,A7.T
u.27
U.s. s.xuJ 5<<vrtI}I Noa.
59u.t or I 68~o
Dtrect p~
s
fo,:,," L.2 . ~ 59,C ,
RtkMI Pnnl,"_ CUlI1I>W1, S/wklIun. PA U 171 6U!.JZ:J I
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Clearwater City Commission
, Agenda Cover Memorandum
It em II
Meeting Date:
13.
~. aq .t:t~
I
1
l
I
I
SUBJECT: Joint Participation Agreement with Florida Department of
Transportation to install Runway/Taxiway lights and to delineate the boundary
of the landffll at Clearwater Airpark.
RECOMMENDATION/MOTION: Approve the attached Florida Department of
Transportation Joint Participation Agreement (JPA) to provide 50 percent
reimbursible funding for the installation of medium intensity runway lights and
low intensity parallel taxiway lights and to determine the boundary of the
landfill at Clearwater Airpark.
R end that the appropriate officials be authorized to execute same.
BACKGROUND:
The Florida Department of Transportation (FDOT) has agreed to provide 50
percent reimbursible'funding for runway/taxiway lights and determining the
boundaries of the landfill at the Clearwater Airpark. The ci.ty must pay for
the projects up front and then be reimbursed by FDOT up to a limit of
reimbursement not to exceed $100,000.
The runway/taxiway lights have been approved by the City Commission as part of
,the Master Plan, as well as the FY 1992/93 Capitol Improvement Program. The
lights are for flight safety during periods of limited visibility, not to
encourage night flying.
The reqirement to determine the boundary of the' landfill at the Airpark is'
derived from the Florida Department of Environmental Protection requirement to
do so as part of the permitting process for hangar construction. A permit will'
not be issued to build hangars until the boundaries of the landfill are '
delineated. Hangar construction will be handled as a separate project under a
later JPA supplement or another JPA.
Reviewed by:
Legal ' ~
Iludget ,/,alL-r" I'J
Originating Dept:
Public lIorks
~.-1r1.1J.
COlSts:
Total
C~i8Sion Action:
o Approved
o Approved w/condltlons
o Denied
a Continued to:
'purcha s I n9
Risk Mgmt.
CIS
ACM
Other
User Dept:
current Fiscal Yr.
Airpark
Finding Source:
18 Cap I tal 11Tp.
o Operating
o Other
Attoclwcnta:
State of Florida O~T
Public Transportation Joint
Participation Agreement
a None
SWli. tted ~:
C'I~B1!r
Advertised:
Date:
Paper:
1m Not Rcqul r~
Affected Parties
D Notified
1m Not Required
Appropriation Code:
o Printed on recycled paper
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" ~Pl No: ' 78273 7 ;'~=====;;'nd:===== 0 to======~~~~;;~;~-==0887-19====- ; =
FWlction: 637 SAMAS.Obj.: 790007
lob No: 15000-3932 Federal No: ,Org. Code: 55072020728.
Contrad No: AB269 Vendor No'.: F596000289002
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBUC TRANSPORTATION JOINT PARTICIPATION AGREEMENT
,THIS AGREEMENT, made and entered into tlris
day oj.
"19-J '
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~y and betwel.>n tlte STATE OF FLORlpA DE~ARTMENT OF T~NSPORTATION, an agency oftlte S~ateof
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, .Florida" hereinafter called tI~ Departmen~, ~nd
(;1 e::1 rl.l'(] t ""r I FT. "4618 4148
hereinafter called the Agency. ' , ' .
r.i t'ynf r.1 t>:1rl.l'::l t'pr , P _ 0 . Box: 4748,'
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WIT N E SSE T H:
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WHEREAS, tile Agency has tire authority 'to etrter into said Agreemel1t a,ld to underlake tlte projecl.hereiruzfter,'
descdbed, a"d the Department lUl$ been granted lite authority tojimctfol1' adequately 111 nIl areas of appropriate
jurisdiction including are impletnentation of an integrated and balanced transportation system and,is authorized
" WIder' 332.006(6) F.S.,' toenlerintothisAgrcemetit~" ,
NOW, THEREfORE, in consideration of the mutUal cOvenants, p~ot1tises and refJreseritation~ herein, the
parties ag~ee as follows: '
1.00 Purpose of Agrccllle"l: The purPose oftllis Agr~e111ent is "for the engJ.neering ",'
and construction bf medium intensity runway light; parallel
" taxiway low intensity 'light and ground penetrating radar' '
t 'e s tin g . " .
a1tt~ as fl~rtJlI!r described in EX]libit(s)' ' A , B , C ' atlrtdlCd luJrcro I1nd by this,
reference matle a,part Jr~reof, hen:innftcr called a,e project, ami to provMe Ol.7JartmelltaJ financial,assistn'nce to'the
, Agency ami slate the tt.'11tlS (/nd cumiiliolls upon WJr;c11 such a5s;slarrcc will be prov;drd and the lIIiclerstandillgs as
to thl! manlier ;1/ which the project will be undertakerr alld compleled.' ,
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Fonn 801-01
Febmary 1992
2.00 Accomplis/ututrt of tire Project:
2.10 Gettcral Require;ncnts: The Agency slUlIl commence, turd complete tire project as described in
Exhibit "A" with all practical dispatch, in a sound, eamomical, and efficien~ manner, pnd in accordmrce with the
provisio~~ herein, and all applicable laws. ,I .' '
2.20 Pursuant to Federal, State, and Local Law: In ti,e event that any election, rtiferendum, approval,
permit, notice, or other proceeding or authorization is requisite under applicable law to enable the Agency to enter
into this Agreement or to undertake the project hereunder, or to observe, assume or carry out any of lire provisions
of the Agreement, the Agency will initiate and consummate, as provided by law, all actions necessary with respect
to any such matters so requisite;
2.30 Funds of tlte Agency: Tire Agency shall initinte and prosecute to completion 'all proceedings
necessary including federal aid requirements to enable tlte Agency to' provide tire net:essary funds for completion of
the project. '
2.40 Submissiotr of Proceet!i"gs, Co"tracts. a"d otlrer Documents: TIle Agency slUlll submit .to tlte
Department such data, rqiorts; records, contractsa~d other documents relating ,to the projed as the Departmertf
may require as listed in Exhibit Me". . .
, 3.00 Project Cost: The total estimated cost of lhe project is $ 100 . 000 ' . ' . This
amount is' based upon the estimate summarized in EXhibit "B" and by this reference made a part hereof. Tile
Agency agrees'to bear all expenses in excess of tire total estimated cost of the project and any defidts it~volved.
4.00 Dcpartmetrt Participatiou; The Department agrees to maximum; participation, including'
, contingencies, in the project in the amount of $ 1 5 . 000 as detailed iw Exhibit "B .."
or in an amOJmt equal to the percentage(s) of total project ~ost shown in Exhibit .. B ", whichever is less.
4.10 Projec't Cos~ Eligibility: Project costs eligible for State participation will be allowed only from lite
date of this Agreernent.. 11 is understood that State participation in eligible project costs is subject to:
a) Legislative approval of the DqJartment's appropriation request in' the work progrm(t YCilr that
. tire project is scheduled to be committed; ,
b) . The understllttding t/tnt disbursement of funds will be made in accordance with the balanced thirty-
six (36) month cash forecast; .
c) Availability of funds as slated in paragraph 17.00 of this Agreement; .
d) Approval of all plans, specifications, conlracls or otlter obligating documents and all other tenns
of litis Agreement; , "
e) Department approval of the project scope and budget (Exhibits A & B) at tile lime appropriation
autl/orily becomes availf.lble.
4.20 'FrfJu t Eml Fwrd irlg: Front end fimdi ng (iX) (is not) applicn b'le. If applicable, the. DcpartmaJl 'TillY
initially pay 100% of tire total allowable incurred project costs 'll} to an amormt equal to its lolal slmre of
participation as shown i1l paragraph 4.00. .j
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5.00 Retaittage: Retaillage &1 (is 1I0t) applicable. if appUenble, -0- percent of tile
Department's total share of participation as ~howlI ill paragral,h 4.00 is to be held in retailltlgc to be disbursed, at
tile Departmart's discretioll, 011 Dr bifore th~ completion of tile filial project audit. '
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Fontt 801-01
Fcbnmry 1992
6.00 Project Budget and Disbursemeut Sc1wduTe:
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6.10 TIre Project Budget: Prior to tile execution of this Agrument, a project budget, shnll be prepared
by the Agency and approved by lite Department. The Agency slutll maintain said budget, Cilrry out the project and
shall incur obIigatiollS against and make disbursements of project funds only in confo1711ity with thelat~t approved
budget for tire project. The budget may be revised periodiadly, and if revised, a copy of the revision should be
forwarded to the Comptroller. No budget increase or dearnse shall be effective unless it complies with fund
participation requirements established in paragraph 4.00 of this Agreement and is approved by the Department
eomp t roller. '
6.20 Sc1~edult! of Disbursemettts: The Agency sllall provide tire Department with a time-plUlSed schedule
of the Department funds to be expended on the project. This scltedule shall slw,w estimated disbursements for the
entire teoo of the project by quarter of jisaU year. TJte schedule may be divided by project phase where such division
is detennined to be appropriate by the Department. Any significant devUition from tile approved schedule in Exhibit
.. B" requires submission of a supplemental schedule by the Agency.
7.00 Accounting Records:
7.10 Establisluncnt and MaintemHtct! of Accounting Records: Tlte Agency shall establish for the
project, in' confomrity with unifonn requirements that may be established by Department. progra'm
guideJines/procedures and Gl!tterally Accepted Governmenlal Accounting Standards (GAGAS). to facilitate the
administration of the finandtlg program, separate accounts to be maintained within its existing accounting system
or: establish independent accounts. Such accounts are referred to herein collectively as tile "project account". The
project account ~lutll.be made available upon request by the Deparhnent 'any time during the period of tire AgrCement
" and for five years after final payment is made.
. , 7.20 Funds Received Or Madc A-Da iIablt! forn,c Projt!ct: Tlte Agency'slutll appropriately record in
the project account, and dejJosit in a bank or trust company which is a member of tlte Federal Deposit Insurance
.. eotporation, all payments received by it from the Department pursuant to this ,Agreement and all' other funds' '
provided for, accruing to, or otherwise received on account of tire project, which Department payments and other.
funds are herein collectively referred to' tIS "project ftmds". The Agency shall require depositories of projei:t ftmds
to secure contir.uously and ftdly all project funds in excess of the amOlwts insured under federal plans, or under
State plans whic11 have been approved for the deposit of project funds by the Department, by the deposit. or setting,
aside of collateral of tlte types and in tlte manner as prcscnoed by State lAw for the security.of public funds, or as
approved by tlte Department.
7.30 Costs Iucurred for tire Project: 'Tile Agency shall c1l1lrge'to the project account all eligible costs
of tile lJroject. Costs in excess of the latest approved budget or attributable to actions which have trot received tire
required approval of the Department sllallllot be considered eligible costs.
7.40 Documentation of Project Costs: All costs charged 10 the project, including any approved services ,
contributed by lire Agctrcy or others, sll1ll1 be slllJported by properly executed payrolls, time records, invoices,
contracts, or vouchers t.'videllcing in proper detail the nature amI prC11Jriety of tire charges.
7.50 Clucks, Onlus, and.. Vouc/tcrs: AllY c1wck or orller dnwm by tile Age1lcy with re51Ject to any item
whic11 is or will be chnrgenble tigainst tile projectllccount will be drawn only in accordtwce with a 'properly signed
vOllcher ,111(.'n on file in tile office of tile 'Agency slating in proper det(/i1 the purpose for which such check or order
is drawn. All check.o;, payrolls, invoices, contmcts, vouchers, orders. or olher accounting documents pertaining in
wllole or inlJart to the lJroject shall be clcnrly identified, readily accessil1le, alttl. to tile extent f('nsiblc, kept sepamt/!<
ami tifJarl frO/it all oilier sitch dVCIlI1lCtltS. .
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Fonn SOl-Cl
February 1992
7.60 Audit &ports:, The Agency sltall provide to the Department for ('Jlch of its [rsCnl years for which
the project account remaitts open, an audit report prepared either by,its official auditor or audit, agency' or an
, independent certified public accountant,' reflecting the use of Hle funds of the Department, tire Agency, and those
from any other source with respect to the project. Audits shall be perfonned in accordance with generally accepted ' ,
government auditing standards contained in tile Standards for Audit of Governmental Orflanizations, Prof?Tams,
Activities and Functions, issued. by tile U. S. General Accounting Office'and OMB Circulare5 11-128 or A-133
where applicable. The Agency shall require its auditors to include in their report a sclledule of project assistance
as described in Exhibit "A", Special Considerations.
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, 7.70 Jnsuranu: The Agency shall carry property and casually insurance Oil projfJ:t'equipment and,
facilities and provide evidence of said insurance for the project altloullt stated in paragraph 4.00 of this Agreement.
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If this Agreement is for purchase of land, the Departmmt may waive or modifY this section with an Exhibit "e".
8.00 RequisitiOtls and Paymetrts:
. . 8.01 Bills for fees or other compensation for seroices or expettSe:? shall be submitted ur. detail
su.fJk!ent for a proper preaudit and postaudit thereDf. . ,
. ,'8.02 BUls for any travel expettses slU111.be submitted in accordance willI ehapter 112.061 F.S.
. The Department may establish rates lower than tire maximum provided in 'ehapttir 112.061. Florida Statutes.
, 8.03 If, after project completion, any claim is made by tile Department resulting from an audit
or for work or seroices perfomred pursuant:to this agreement, the, Department may offset such amount/rom'
pa~ents due for work or services done tinder. any public transportation joint lJarticiatiorz'agreement which; it. has
with the Agency owing such amount if, upon demand, payment of the amount is. not made within sixty (60) .dtiys
to the Department.
8.04 Offsetting any amount pursuant to section 8.03 'shall. not be considered 'a br~ch .of
contract by lIle Department.
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8.10 Preliminary Action by the Agency: In order to obtain any Department funds, the Agency slUllJ:
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8.11 With rc!spect to property acquired, file Wit/I tlze Departme"t of Trat1sporlatiot1,
District VTT , 11?01 N Mt"l(;ulpy TIrive, M!=i 7-330. Tampa. Florida, 33612 ,,_
its requisi~on on a fomr or fOfJns prescribed by the Department, and such otlter'data pertaining to tile project
account (as defined in paragraph 7.10 hcreojJ and the project as tire Department mny require, to justify and support
the payment requisitions, including:
(1) tire date tire Age1lcy acq~/ired the property, " ' '.
(2) a s'atem~nt by lIle Agency certifying '1mt the Agency has acquired sair! property and;
(3) if the rr.quisition covers tile acquisitio1l of reJll lJroperty; , ,
A. a statement by tile Agency certifying that tile Agency has acquired said
real property, and actual' consideration paid for renl property. , '
13. ' astatemelll by the Agency certifying that the appraisal and acquisition of the
real 'property together with any attendant reloClltion of occupmrts was
accomplisllCd in comlJIi/ltlee with all federal laws. mlcs Ilnd procedures required
by flllY federal oversight a<~ency ami with all. slllte laws, rules Ilttd 11fOcedures
/lwt "lIlY lIPI,ly to the Ageflcy acquiring the real property.
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Fonn 801 ~Ol
Febnlary 1992
8.12 Co;nply Wit/I all applicable provisions of tlris Agreemeut.
8.20' 71re Deparlnrct1t's obligatious: Subject to other provisiotls hereof, tire Department will honor such
requisitions in amolmts' and at limes deemed by.the Dcpartment to be proper to ensure tire carrying.out of tlte
project and payment of the eligible costs. However, notwithstanding any other provision of tlris Agreement, the
Department may elect by rlolice in writing not to make a payment on tlte project account if: , ~: ,
8.21 Misrepresentation: The Agency shall have made misreprcsentation of a material natur~
in its application. or any supplem~nt thereto or amendment thereof, or in or with respect to any document
of data fumished therewith or pursuant hereto;' '
8.22 Litigation: l1tere is lIten pending litigation with respect to the performance by the
Agency of any 'of its duties or obliga,tions which may jeopardize or adversely affect the project, the
Agreement, or payments to tire project;
8.23 ApproTJal by Department: rIte Agency shall have taken'any action pertaining to t,lre
projcct which, under this agreemenl, rCi/uires the approval of the Department or has made related
expenditure or incurred related obligations without having been advised by the Department that same are
approved; ,
, 8.24 COt1fl ict of In teres ts: TIlere luzs been any violation of the confl ict of in terest propisions
contained'hereill; or
8.25 Dcfault: The Agency Ims been detennined by the Department to be in defrHf/t ,mder
,any of the pravisions of the Agreement. '
8.26 Federal Participatiotl (If Applicable): The Department may suspeird or tenninate
the fin~ncial assistance of fltis grant if any federal agency providing federal filUlnciai assistance for the project
deten1!ines that the purpos~ of tire statute uMer which tlte project is authorized would not be adequately served
by contiuuation of federal finanFial assistance to the project.
"
8.30 Disallowed Costs: In dett:nnining tlte amount of tile payment, tile Department will exclude
all projects CDsts incurred by tile Agency prior to the,effective date of this Agreement, CDsts wllic1r are not provided
for in tire latcst approved budget for the project, and costs attributable to goods or services received under a contract.
Dr other arrangements which have not been approved ill writing by the Department.
9.00 Temriltation or SII,spcltsion of Project:
9.1 0 Termination or Suspeusion Gc"cr.alty: If the AgClicy abandons' or, bcfore completion, finally
discontiuues the project; or if, by rcason of allY oj tire euents or conditions set forth in paragraplrs 8.21 to 8.26
inclusive, or Jor any ather reason, tile commencement, prosecution, or /i1!rely completion of ti,e project by the Agl.'tICY
is rendered improbable, inJeasible, impossible, or illegal, tire Dqmrtment will, by writteu notice to till! Agency,
suspend any or all of its obligations under tllis Agreement until sllch time as Ole L>vent or condition resulting ill
sllch sllspensionhns ct'ilSed or IJecn com~cted, or tile DL7Jartment ttuzy tenlIilmte any or f'U oJ its obligations under
this Agreement.
9.11 Actiotl Subseqllent to Notice of1'enllitlat;01l or Suspellsion. Upon receipt of any final
tL>rlllinaiiotl or sllspcnsion notice ImdL" till'S paragml'h, the Ag~'llcy shall llrocl'c!l11Jromptly to carry out the
actions required thereillwllich may include allY or all of the followin.r.::' (1) nt'ces51lnj actiO!' to termitwte,
or,slis}lemJ, (IS th,e case may ill!, project activilit'S ll1ll1 cotltrncts 'ami Sl4cll otJ.lt!r l~ctiOtl liS may be rr!l/l4irt'd
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" February 1992
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or desirable to keep to the minimum the costs upon tire basis ofwllich tlrefinancing is to be computed; (2)
furnish a statement of the project activities and contracts, and other undertnkings the cost of whkh are
otherwise includnble as project costs; and (3) remit to the Department Sflelr portion of lire financing and
any advance payment previously received as is detenni".ed by tire Departmellt to be pue under the
provisions of the Agreement. The tennilUltion or suspension shall be carried out ~n co!'formity with the
latest schedule, plan, and budget as approved by the Department or upon the basis of tenns ana conditions
imposed by tlte,DqJartment upon tIre failure of tlte Agency to fu nr ish the schedule, plan, and budget within
a reasonable time. The approval of a remittance by the Agency or the closing out of fcdaal financial
participation in the project shall not constitute a waivcr of any claim which the Department may otherwise
JlIlve arising out of this Agreement.
9.12 TIre Department reserves the right to rmilaterally cancel this AgreernentIor refusal by the
contractor or Agency to allow public access to all documents, papers, letters, or other material subject to
the provisions of ehapter 119 Florida Statutes and made or received in conjunction with this Apeement.
10.00 Rcmissiot1 of Project Account Upon Completion of Project: Upon cot11pletioii of the projfXt,.
and after payment, provision for payment, or reimbursement of all project costs payable from the .project account.
is I1mde, the Agency shall remit to tlte Deparhnent its share of any wre:xpeirded balance in tire projeCt account. .
11.00 Audit attd Itrspcction: The Agency shall pmnit, and shaJI'require its co7ttractors to pennit, the .
Department's authorized representatives to inspect all work, materials, payrolls, recofl!s; and' to audit the bookS, .
. records and accounts pertainil~g t~ the finattdng and development of tire project.
12.00 Cotttracts of tire Agency:
12.10 TIrird Party Agreemet1ts: ExcqJt as otllerwise authorized in writing by the Department, the
. Agency shall not execute any contract or obligate itself in any 1111lnner requiring thec1Lo:;bursement of Deparhnen.t,
joint parlidpaUon funds, including consultant or c01lstmction contracts or amendments tlrereto, with any tJrird
party with respect to the projeet,wilhout the written npproool of tile Department. Failure tQ pbtain such approval
shall be sufficient cause for nonpayment by tire Deportment as provided in paragraph 8.23. The Department
spedfically reserves unto itselltJte right to revicrJ} tire qualifications of any consultant or contractor and to approve
or disapprove tire employment of the same.
12.20 Compliatrce 'witlt Cousultants' Competitive Negotiation Act: 11 is understood and agreed Uy
. the parties hereto that participation by the Department in a projet:t witlr an Agency, where said project.involves a
consultant contract for engitrccring, architet:tllre or surveying services, is contingent on the Agency complying in
full ,with provisions of Section 287.055, Florida Statutes, Consultants eompetitive Negotiation Act. . At "the
discretion of the Department, the AgenCtj will involve tire Department in the Consultant Selection Process/or all
projects. In all cases, tJte Agency's Attorney shall certify to tire Departlflent tllIlt selection luzs beC1r accomplished
in compliance wilh the Consultant's COlllpeUtive Negotiatiott Act. '
12.30 Mi"ority Busilless et1terl'r;se (MBE) Po~icy Ului Obligatio,,:
12.3.1 MBE Policy: It is the policy of tile Department that minority business enterprises as
defined in 49 CFR Part 23, as amended, sllllll llIlue tile IlUu:imllln opportunity to participate in the
perfonlumce of contracts financed in wllOle or in llart with Dqmrtme,tt funds under tllis Agreement. Tile
MBE reqlliremeilts 0/.49 eFR Part 23, as m,rwndl'd, awly to aiis Agreement. .
'12.32 NlHE Obligatio,,: Tile Agency and its contractors agree to ensure tlUlt Minority Busim'Ss
Et~te,.,uises as defi1led in 19. C.F.R Part 23. as awe,ifll'd. have ~"e maximum o/Jporturlity to participate ill .
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Form 801-01
FebnulnJ 1992
the performance of contracts and tllisAgrcement: lit t1lis regard, all recipients, and contractors shall take '
all necessary and reasonable steps in accordanc~ willt 49'C.F.R. Part 23, as amended, to ensure tlutt the
Minority Business Enterprises have the ,naximllln opporltlnity to COtnlJete for and petfonn contracts.
Grantees, recipients and their contractors shall not discriminate on the baSis of race, color,JUllional origin
or sex in lire award and perfonnance of Department assisted contracts.'
12.33 Disadvantaged Busiuess Enterprise (DBE) Obligations: If Urban Mass T~ansportation '
Administration or Federal Highway Administmtion Funding is a part of tlris project, the Agency must .
comply with Subpart (E) of CFR 49, Part 23. as amended:
13.00 Restrictions, Prollibitions, Controls, and Labor Provisions:
13.10 Equal Employment Opportunity: In connection witll Ute carrying out of any project, fheAgency
, shall not discriminate against any employee or applicant for employment because of race, age, creed, color, sex or
1uttional origin. The Agency will take affinnative action to ensure that applicants are employed, and tlzat employees
are treated during employmertt, witltout regard to their race, age, creed, color, sex, or national origin. Such 'action
, shall include, but not be limited to, the foUowing: Employment upgrading, demotion, or transferr recruitment or.
recntitment advertising; layoff or termination; rates of payor otJrer fonns of compensation; and selection for trainin~,
. including apprenticeship. The Agency shall insert. the foregoing provision modified only to show the particular'
contractual relationship in all its contracts in connection with the development of operation of tire project, except
contracts for' tire standard commercial supplies or mw materials, and'shall require all such contractors to insert a
similar provision in all subcontracts, eicept subcon tracts for standard cOI1J1nercial supplies or raw materials. W/zen
the project involves installation, constniction, demolition, removal, site improvel1ient, or similar work, the Agency
shall post, in conspicuous places available to employees and applicants for employment for projed work" notices to
be provided by tlte Department setting forth the provisions of the nondiscrimination clause. .
13.20 Title VI - Civil Rigltts Act of 1964: The.'Agellcy will comply with all lite reqllirements imposed .
. by Title VI of tire Civil Rights. Act of 1964 (78' Statute 252), the Regulations of the Federal Department of
Transportation issued thereunder, and the assurance by the Agency pursuant thereto.
13.30 Prolribited Iirterests: Neither the Agency nor any of its contractors or their subcontractors shall
enter into any contract, subcontract, or arrangement in comrection with the project or any property 'included or
planned to be included in the project, in which any member, officer" or employee of the Agency or the lornIity during
his tenure or for two years ,thereafter has any interest, direct or indirect. If any sllcll present or fonner member,
offlCer, or employee invol1mtarily acquires or had acqllired'prior to the beginning of his tenure,any such interest.
and if such interest is immediately disclosed to t}re ~gency, tire Agency with prior approval of the Department, may
waive the prohibition contained in this subsection: Provided, that any such present member, officer or employee slrn11
not participate in anyactiotl by tile Agency or the locality relating to SUdl contract, sllbcontract, or arrangement.
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The Age1lcy shall insert in all cOlltracts entered into in Ct)nnection with the project or any.property included or
plamu:d to be included in any project, and shall require its contractors to. insert ill each of tlU!ir subcontracts, the
jollowing provision: .' , , " '
"No ml!mber, officer, or employee of the Agency or of tile localily during his tenure or for two years
thereafter shall IUlVC any interest, direct or indirect, in this cattlract or tile proceeds thereof. H
The provisions of this subsection shall not be applicable to any agreemen t between tile AgencY mid its flScal '
dt'Positories; or to any agreement for utility sClviccs the rates for which are fixe,! or controlled by a Govcnwflmtal
agl!ncy.
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Fonu 801~Ol
Febnmry 19~2
13.40 Itttcrest of Mcmbtrs of, or Delegatcs to, Congress: No member or delegate to the Congress of
tire Ilnited States shall be admit~ed to any slutre or part of tile Agreement or any benefit arising t1terefrom.
14.00 Miscellaneous Provisions:
14.10 E,roiromnf:t1tal' PoIlutiorc All Proposals, Plans, and Specifications for the 'acquisition,
constroctiou, recotlStruch'on, improvl!tnent of facilities or equipment, slUlll be presented to the Department for reviw.
In rend~ng such r,eview, the Department slutll detennine whether such faCility or equipment is designed and
equipped to pr~ent and colttrol environmental pollution. ..
14.20 Departmet1t Not Obligated to Tfrird Parties:, The Department slUlll not be obligated or liable
hereunder to any party otlter tlUln the Agency. .
14.30 Mren Rigltts and &me.dies Not Waived: In no event slzall tire making by tlte Department of'
any payment to the Agency constitute or be constmed as a.waiver by ~he Department of any'brench of covenant or
any, default whiclz may then exist, on .the part of the Agency, and the making of such payment by the Departmerrt
while any such brench or default slzall exist shall in no way impair or prejudice any right or remedy. available to tlte
Department with respet:t to such breach or default. . . , . ..' ,I
",14.40 How Agreement Is Affected by Provisions Being Held Invalid: If allY proviSion of this
Agreement is held invalid,. the remainder of this Agreernent shall not be affected. In such an instance tire remainder.
,would then continue to confomr to the tenns and requirements of applicable law.
,14,50 Bonus or Commissiorc By execution of ~lte Agre~nent the Agency represents fllat it 11!1S not paid
and, also, agrees not to pay, any bonus or commission for the p""pose of obtaining an approval of its application
for the fttumcing hereunder.
.
14.60 State or Territorial Lnw: Nothing in the Agreement slUlIl require the Agency to observe or enforce
compliance with any provision thereof, peiform any other act or do any other. thiug in' contravention of any'
aJrplicable State law: Provided, that if any of the provisions of tile Agreement violate any applicable State law, the
Agency will at once notify tlte Department in wri~ing itt order that appropriate changes and modifications may be '
made by Ore Department and tile Agency to the end that lite Agency may proceed as soon as possible with the
project.
14.70 Use attd Maintenance of Project Facilities .and Equipment: Tire Agency agrees tllat the project
facilities and eqrlipment will be used by the Agency to provide or support public trmtsportation for Ote period of the .
useful life of such fadUties and equipment as detennined in accordance with gClteral accounting prillCiples and
approved by tlte Department. The Agency further agrees to maintain the project facilities and equipment in good
working order for fhe useful life of snid filciIilies or'equipment. . .
14.71 Property Records: The Agency agrees to maintain property records. couduct physit:al
inventories awl develop control systems as required by 49CFR Part 18, wIlen applicable. '
,j
14.80 Disposal of Project Facilitics or Equipment: If the Agency disposes of any project/acility or
equipme1ft during its useful life for allY purpose except its replacement with like facility or equipment for pulJlic
transportation use, the Agl.'7IClj will comply witlt the tenllS of 49CF R Part 18 relating to property management
stamilmJs. Tire Agency agrees to mnit to the Department a proportiotll11 amount of the proceeds from tlte disposal
of tlte facility or equipment. Said proportional amount shall be determined 011. the basis of the ratio of the
. DqJartmcnt fillancing of the fltcility or equipml!nt as providl'd in this Agreement.
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Form 801-01
Febmary 1992
14.90 Contractual Indctnnity: 1'0 lhe extent pennitled by law, lite Agency shall indemnify, defend, save,
and hold harmless the Department and aU its.offkcrs, agents or employ~ from all suits, actions, cla~, demands,
liability of any nature whatsoever arising out of, because of, or due to brClU:h of the Agreement by IlIe,Agency or
its subcontractors, agents or employees or due to any negligent act, or occurrence of omission or commission of t~
Agency, its subcontractors, agents or employteS. Neitlrer the Agency nor any of its agents will be liab!e under this
section for damages arising out of injury or. damage 10 persons or property directly Olused or resulting from the sale
negligence' of the Department or any of its offICers, agents or employees. 71te parties agree tJu.lt this clause shall not.
waive tire benefits or provisions of Chapter 768.28 Floridit Statutes or any similai provision of law.
15.00 Plans. and Spedfications: In tile euent that Ihis Agreement inootves the purchasing of capita!
equipment or the constnu:ti;ng and equipping of facilities, tire Agency shall submit ~ the Depar:tment for approval
,all appropriate plans and spedftations covering the project. The Department will reuiew all plans and.specifU:ations'
and will issue to the Agency written apprcmal with any approved portions of the project and. ,comments or
recommendations concerning.any remainder of the project deemed !lppropriate. After resolution of these comments
and fecommendalions to the Department's satisfaction, the Department will issue to the Agency wriHen approval .
with said remainder of the project. Failure 10 obtain this written approval shall be sufficient cause far nonpayment'
by the, Department as prouided in paragraph 8.23.
16.00 Agettcy Certification;.The Agency will certify in writing plior to projed closrout. tho.t !he projed .
was completed in accordance with applialble plans and specifications, is in place on the Agency fadJity, tho.t adequate .
, title is in the Agency and that the project is accepted by the Agency as suitable for tire intended. purpose. .
17.00 Appr~priatiotl of Funds:
17.10 The State afFlorida's peifomumce and obligation to pay under this Agreement,is contingent upon
au annUal appropriation by the Legislature.
17.20 Multi-Year Commitment: In tire event this Agreement is in excess of $25,{JOO and has a term for.
. a pericd of more than one year, the proVisions of Chapter 339.135(7)(aJ, Florida Statutes, are hereby incorporq.ted:
,H(aJ The Department, during any fiscn1 year, shaU not expend money, incur any liability, or enter
into any contract which; by its teTms involves the expenditure of money in excess of the amounts
budgeted as available for expendilure during sudr fiscal year. Any contract, verbal. or written,
made in violation of this subsection sluzJI be null and void, and no money shall be'paid thereon.
. The Department shall require a staternent from the comptroller of the Department tlutt fumls are
available prjor to entering into any such-contract or other binding commitment of fimds. Notlling
herein shall prevent the making of contracts for a period exceeding one.year, but any contract so
made sfwll be executory only for the value of the services to be rendered or agreed to be paid for
in ~ucceeding [lScal years, and tbis paragraph shall be incorporated verbatim in all contracts of the
Department which are for an amount in excess of twenty-five thousand dollars and having a tenn
for a period of more. than one yenr. -
18.00 E:l:piraliotl of Agreement: The Agency agrees to complete the project on or before
Ma y 20 , 1997 . If tile Agency does 1I0t complete tile project witlun this
time period, this Agreement will erpire unless all extension of tile lime period is reqflt,;sted by the Agency and
granted in writing by the District Secretary, District Seven . Expiration of this Agreement will be considered
lermination of the project ami the procedure established ill paragrapll 9.00 of t"i~ Agreemt'Jtt shall be illitialed. ' ,
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Fontr 801.01
. Febnmry 1992
, 19.00 Agreement Fonuat: All words used herein itl the singular form shall extend to and include tlte
plural. All words used in the plural font! shall extend to and include lite singular. All words used in any gender
shall extend to and include all genders.
.
20.00 Execution, of Agreement: This Agreement11lay be simultaneously exet:uted.in a minimum of two
counterparts, each of whiclt so executed shall be deemed to be an original, and such counterparts- together shall
constitute one in the same instriunent. ' , ,
21.00 . Restrictions on Lobbying:
21.10 Federal: The Agency agrees tlutt no federal appropriated funds have been paid or will be paid by
or on behalf of the Agency, to any person for influencing or attempting to influence any officer or employee of any
federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in cpnnection with the awarding of any federal contract, the making of any federal grant, thf! ,naking of any federal
. ' lootl, the entering into of any cooperative agreement, and tlte extension, continuation, renewal, att~dment or
modification of any federfl! contract, grant, loan o~ cooperative a~eement.
If any funds other tJumfedera1 appropriatedftmds Itave been paid by 'the Agency to any person for influencing or,
attempting to influence an offker.or employee of any federal agency, a Member of Congress, an oJJker I?r ,eTWJloyee
of eongress, or an employee of a Member of Congress in connection witlt this. Joint Participation Agreement, Ute
undersigned slutll complete and submit Standard Fonn-LLL, HDisclosure Fonn to Report Lobbying, H iri accordance
with its instmctions.' ,
,Tire Agency slutll require that tIre language of this section be included in tire award documents for all subaVJards .
at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and
that all subredpients s1uU1 certify and disclose accordingly. '
.'
21.20 State: No funds received pursuant to tltis contract may be expended for lobbyitlg' the Legislature
or a state agency.
, '
22.00 Yend~rs Rights: Vendors (in this document identified as Agency) providing goods and seruices
10 the Department should be aware of Ute following time frames. Upon receipt, the Department has five (5) working
days to' inspect and approve the goods and seroices unless the bid specifications, purchas,e order or contract specifies
otltelWise. The Departmentlins 20 days to deliver a request for payment (voucher) to tlte Department of !3a~king .
and Finance. The 20 days are measured from tile latter of the date the invoice is received or the goods or services
are received, ,inspected alfd flPproved.
if a payment is not available within 40 days after receipt of the invoice and receipt, inspection and approval of goo~
and services, a separate interest penalty of 0.03333 percent per day will be due and payable; in addition to the
, invoice amollnt to tire Agency. The interest penally provision applies after a 35 day time period to health care
providers, as defined by nile. Inli..7est penalties of less than one (1) dol/ar will not be enforced unless tire AgetlClJ
requests payment. Invoices wllic1t have to be retumed to an Agency because of Agency preparation errors will result
'in a delay in the paymellt. Tire invoice payment requiremenls do not start until a propi.>rly completed invoice is
provided ,to the Deparhnent.
A Vendor OmbudstTutll IllIS been established withill tire Department of Ballking fwd FilulIfce. The duties of this
indivMlIlIl include acting as an advocate for Agencies who may be expcriencing problems.in obtaining timely
paymenUs) from the Dcpartment. Tile Vendor Omblldsman may be cOlltacted at (904)488-2924 or by calling "re'
Slate ComplrolJcr's Hotline, 1-800-848.3792,
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. Form 801.01
Februanj 1993
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WPJ NO. 7R?7372
JOB NO. 15000':"3932.
Agreement Date
IN WITNESS WHEREOF, lhe parties hereto hnve Caused these presents be executed, the day and
year first above wn.Uen. .. .
AGENCY
, Department of 'Tra~sportation
DATE FUNDING APPROVED BY COlv1PTROLLER
'(SEE AITACHED ENCUMBRANCE'FORM)
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A TrEST:
(SEAL)
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TITLE:
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DIRECTOR OF PLANNING AND PROGRAMS
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EXECUTIVE SECRETARY,
OR NOTARY
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.The foregoing instrument was acknowledged before me this by
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or who has, prodllced
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lake an oath.
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WPI NO., 7827372'
1'5000-3932
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p'RojECT DESr;RlPTION AND RESPoNSmILITIES
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This exhibit'fon1ls 'an in'tegral part of ihat c~tain jOitlt Participation Agreem~nt betWeen the Siqte of Florida"
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City of Clearwater
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PROfEer,LOCATION: "
,.....,. CJ-ea~water Airpark"
;'~learwa~er, FL
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PROJECT DESCRIPTION:
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EngineerJng and' construe tion ' of, medium' in tensi ty runway. ligh,t,s; ~
'parallel taxiway light~ of low intensity' and ground penetra.t~ng' '
radar,testing~
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SPECIAL CONSIDERATiONS B\' ,AGENCY: . ,
The audit report(s) requ~red in paragraph i60 of the Agreement shall include a schedule of project assistance that
. will reflect the pq;artme1it's contract number, WPlnumbcr and fob ,number and the Federal Idtmtification number,
. where applicable, and the amount of state funding action (receipt and disbursement of fundsYim'd anyfederal or local
funding action and tile funding action 'from any other SOllrce with respect to the project.' , ' . ' ,
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WPINO,_ 7827372
''lOB NO. 15000':"3932' "
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EXHmIT "B"
PROJECT BUDGET '
,This exlribit {onns an integral part of that certain Joint Participation Agreement bctwee;t 'the'Slate of Florida,
Department of Transportation and
dated
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City of Clearwater
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I. ,':PROJECfCOST: {ioO,Ooo,
, This 'is a split year funded project by the Depar'tment. '.
Additional funding in the amount of35~OOO' d~llars 'will'- .
be' funded by the' Department in fiscal, year 1994/1995. thereby"
reducing the Agency's share by 35,000 dollars a t that," time.
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TOT AI; PROJECT COST:
$ '100,000',
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( 85 %) $ 85,000
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Maximum Department Participation,
Primary "
, (D)(rnl1llFlXllOO1J]WU
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the lesser of (
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FcUruary 1992
WPI No. lR27~72
Jon No. 1500Q.-3932
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EXHIIJIT "C'~
(GENERAL)
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This,o:hibit forms an integral part of that Ccrlain Joint Participation Agremtl!nt between t'rl!,S~tl! of Florida,
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D!ptll'tmrntofTransportatiortand Ci t Y 0 f Cl ~n rwe t e r
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-SUBMITTAL/CERTIFICATION
BASIS OF ACCEPTANCE
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Cqnsultant.Select~on CQmpliance
,Feasibility'Study(if.necessary)
PE/EIS(if neces,sary) I
Public Age~cy Attorheyts, Certification
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.100%
Department review letter and written appro~i1
,'Depart~ent review letter, and written approval:
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Public Agency Gertifica~ion'
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Audit "R'eports
Certification of Completion
Public Agency Certification
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Public Agency Certification
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Invoice Submission
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The, airport sponsor will invoice the
Department at least'quar~erly after the'
Notic~ to Proceed has be~n issued. ,If
,no reimbursable work,has been 'performed
during the quarter. a letter, stating
no reimbursable work has been,performed
during th1squarter will be, submitte~to
the. Department District Seven Office.
Attentio~ Robert E. Babis.
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Clearwater City Conunission
Agenda Cover MenlOrandum
Item #
Meeting Date: _' '
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$l.all. qLj
SUBJECT: HAULING OF ROCK, SAND AND SHELL
RECOMMENDATION/MOTION:
Extend a contract for the hauling of rock, sand and shell to be picked up at
various mines and delivered. to the, City of, Clearwater by Norred Trucking,
Inc., P.O; 'Box 17290, Tampa, FL 33682-7290, for $4.75 per ton for rock and
sand, and $4.50 per ton for shell for th~ period of 10/01/94 09/30/95, at an
estimated annual cost of $55,981.
~ and that 'the 'appropriate officials be authorized to execute some.
BACKGROUND:
The Public Works Department has an annual requirement for approximately 4896
tons' of rock, ,3100 tohs of sand, and 4000 tons of shell. The rock and sand
'are used in making concrete as ,well as for numerous construction projects.
'The shell is us~d for road maintenance and repair. '
,The material is picked 'up at various mines located' near the Brooksville area
, and delivered to the Public Works Complex located at 1650 N. Arcturas Avenue.
The'vendor has 'agreed to hold the 1993/94 price under contract #2'647 through
September 30,1995. An extension letter is attached. This is the 'first
extension. Two extensions are allowed as stated in section twelve of, the
Purchasing Manual.
TheFY 1994/95 Public Works Operating Budget request includes $175,000 to fund
this $55,981, and other items.'
Reviewed by: Ot.ig1 naU ng Dept: Costs: e.st. S 55. 981. 00 Commission Action:
Legal N/A Publ ic \Jorks Total 0 Approved
Budget :~ 0 Approved w/conditlons
Purchasing $
Risk Mgmt. IA User Oept: Current Fiscal Yr. 0 Denied
CIS ~~: ~~ 0 Continued to:
ACH Publ i c ~orks ,Funding Source:
Other 0 Capl tal Imp.
Advertised: riJ Operating Attachments:
Dote: 0 Other Extension Letter
,I Paper:
~ Not Required
Submitted by: Affected Parties 0 None
, f$/ 0 Notified Appropriation Code:
010-01341-550400-541-000
~ Not Required
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No'rred Tr.ucking, In,c;
P. O. BOX 17290 TAMPA, FLORIDA 33682.7290
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BID RES~ONSE FORM (135-93)
I:tem
No.
. Caromed! tyDescr!ptian
Price
Per
Ten
Total
Price
, Hauling Services
1. ,Hauling of apprx. 4896 tons of rock
(Location - Brooksville~ FL)
,$
$
2.
, ,
Hauling of apprx. 3100,tons of sand $
'from (area to be named af~er contract
is awarded.
$
3.
Lot, Hauling of apprx. 4000 tons of
crushed shell (from are to be named
after contract is awarde~)
$
$
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GRAND TOTAL $
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Annual Contract for hauling of materials from plant site to
the City of 'Clearwater for the contract period:,' ,10/01/93
9/30/94.
Delivery:
after arrival of order..
Terms:
/' '
Contact Judith Adriance, '813/462-6587 for any questions
~egarding,this bid.
F.O.B. Clearwater, FL'
"
BIDDER REPRESENTATION
j'. :
I represent that this.bid is submitted in compliance with all'
terms t ,conditions and specifications of the Invitation for
Bid and that, I am authorized by the owners/principals .to ,"
execute and ,submit this bid on behalf pf the bus~ness
identified below.
BUSINESS NAME':
FID#
STREET ADDRESS:
,CITY/STATE/ZIP:
PRINT/TYPE 'NAME OF AUTHORIZED REP:
SIGNATURE OF AUTHORIZED REF:
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FAX NUMBER:
TELEPHONE:
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CleaIWater City ,Commission'
~genda Cover M~morandum
I tern #
Heeting Date:
)5.
~.a/I. 91J..
SUBJECT: 3/411 #57 AGGREGATE
RECOMMENDATION/MOTION: Extend a contract for 3/411 #57 Aggregate to Florida
Crushed Stone Company, 1616 South 14th Street, ,P.O. Box 490300, ,Leesburg,
34749-0300,' at a cost of $6.55 per ton, F.O.B. Plant, for the period of
10/01/94 9/30/95, at an estimated annual cost of $32,068.80.
FL
,~ ,and that the appropriate officials be authorized to execute same.
"
BACKGROUND:
, ~
The Public Works Department has an annual requirement for approximately 4,896
'tons of 3/411 #57 Aggregate used in making cement. This aggregate ~s to be
hauled by Norred Trucking Company under a separate hauling contract. '
, '
, The vendor has 'agreed to hold the 19'93/94 price under contrac~" #2936 (Bid
#156-93) through September 30, 1995. An extension letter is attached, this is
the first extension. Two extensions are allowed as stated In section twelve
of the Purchasing Manual.
, '
"
The FY 1994/95 Public Works Operating Budget request includes $175,000 to fund
~his $32,068.80, and other item~.
, !
,
Reviewed by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
~
~~~ OllD
Originating Dept:
. publ i c Works
)?,
Costs: eSt. $ 32.068.80 '
Total
User Oept:
Publ ic Works
$
Current Fiscal Yr.
Commission Action:
o Approved
o Approved wtconditions
o Denied
o Continued to:
0>
Advertised:
Date:
Paper:
QlI Not "Rcqul red
Affected Parties
o Notified
QlI Not Requi red
Funding Source:
o capi tal, Imp.
~ Operating
o Other
Attachments:
Extension letter
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':Subm1tted by:
~
Ci~ager '
Appropriation Code:
010-01341-550400-541-000
o None
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FLORiDA CRUSHED STONE COMPANY ,
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June 22, 1994 ,I !;: ," 'J',Ui=tEGROUP
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CITY O~ C;LEARW ATER
P~chasing Di~sion' '
P.O. Box 4748
Clearwaler, FL '34618-4748 I
,",UN 2' j 1994
P.S.
'OAOH
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Attention:
. , Reference:
,Judith Adriance . '
, Bid #156~93 for #57 Limestone,
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Dear Ms'. Adriance:
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. FLo'RlDA CRUSHED' STONE COMPANY gladly offers ~o extend our price of $6.55
, per ton F.O.B.'our'Oregg Mine, Brooksville, Florid~, on above referenced bid through' . .
.8eplember 30, 1995.' . .
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767 -0608, extension' 226. ' . .
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.
FLORIDA CRUSHED, STONE COMPANY
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P,Q. ~OX 490300 'I 181 G S, 14th ST. 1 LEESBURO, 'FL 34749.0300 1 (904) 787.0808 1 FAX ~04/728.5pOl.
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Item
No.
Qty. '
Est.
BID RESPONSE FORM ,(13~-93)
Commodity Descrip~ion
,<.,
'price'
Per Ton
Total
Price
~ ~.
,1.
4896 Tons
#57 Aggregate
F.O.B. Mine
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, $
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Annual Contract ,for Contract periodz iO/Ol/93
09/30/94
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Contact' Judith Adriance, 813/462-6587, with question~
regarding this bid.
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'Avai~abili ty:
PayI1\ent terms:
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after receipt of' order.
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BIDDER REPRESENTATION
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I represent that this bid is' submitted in compliance with all
terms, conditions and specifications of the .Invitation for
Bia and that I am,authorized by the owners/principals to '
execute and submit this bid on behalf"of .the business
identified below.
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BUSINESS NAME:' .
FID#
STREE'l' ADDRESS:
'.l
CITY, STATE,ZIP CODE:
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PRINT/TYPE NAME OF AUTHORIZED REP:
TITLE/POSITION OF AUTHORIZED REP:
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SIGNATURE OF AUTHORIZED REP:
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DATE SUBMITTED:
TELEPHONE
FAX NUMBER:
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Clearwater City Commission'
. Agenda Cove~ Memorandum
Item #'
Heeting Oato: ~
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'SUBJECT,: BULK CEMENT
RECOMMENDATION/MOTION:
Award a contract for type 1 Portland bulk cement to National Portland 'Cement
Co.,' 304 Natibnal St, Pt. Manatee, Palmetto, FL 34221, at a cost of $66.36
per ton, F.O.B. Clearwater, for ,the p~riod 10/01/94 - 09/30/95, at an
estimated annual cost of $39,816, which is the lowest responsible bid
,submitted in accordance with the speci~icationsl
. " .
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: " ,
;The Public,Works Department, has an 'annual requirement for appro~imately 600
,tons of bulk cement. The bulk cement is used in the cement truck.'
, I
Jhe' FY 1994/95 Public Works Streets & 'Sidewalks Operating Budget request
includes $175,OQQ:to fund this $39,816, and other items.
, "
, ;
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACH
Other
~
N/A
~~: JcJj-,
Originating Dept:
publ ic Yorks
Costs: $ 39:816.00 est-.
TotaL
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Current FiscaL Yr.
Commission Action:
o . Approved
o Approved w/conditions
o Oenl~d '
o Continu~d to:
, ,
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User Oept:
Public Yorks
Funding Source:
o capi tal Imp.
~ operating
o Other
:)
Advertised:
Datc~ 07/15/94 . 07/08/94
Paper: Tampa Trlbunc/Pinellas
County Review
o ' Not Rcqull'ed
Affected Parties
C!} Not I 11 ed
0' N~t Requl rCd
Appropriation Code:
010.01341~5504000'541.000
Attachments:
Bid Tabulation
Bid Sunmary 1B7~94.
o NOlle
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CITY~P:CLEARWATER
BID 'lB7~94 OPENED,JOLY 25,
BID TAB
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BULK AND BAG CEMENT
1994
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HOLNAM, INCORPORATED ,(!. .:::i
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TAMPA , FLORIDA" "~I
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NATL, PORTLAND CEMENT
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PALMETTO,. FLORIDA,
DESCRIPTION
OUANTITY
UNIT
PRICE
TOTAL
PRICE
'UNIT",
PRICE
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2.
BAG'CEMENT (BA~S)
3,000
4.89
,
',14 . 670 .00
,,4.25
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,,43 ,.320::.0~ ,";:;~::j,
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56,070 ..oq ':. ';,.}
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BULK CEMENT (TONS)
600
66.36
39,816.00,
72.20
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GRAND TOTAL
'54,486.00
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TERMS:
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30 DAYS
.0510TH'
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SUMMARY OF 'BID 187-94,
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BIDS SOLICITED:
BIDS .RECEIVED:
'NO~RESPONSE:
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SUMMARY OF NO BIDS
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UNABLE TO.BE .COMPETITIVE:
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BID RESPONSE.FORM (187~94)
Commodity Description
, ,
, ,
< '.'
Unit Total
Price Price
Item Quantity
No. Estimated
~ '.. ....
1.
'600 Tons
,Bulk Cement
" \~
$'
$
3000 Tons
Bag ,Cement
$
$
Annual Contract' for Bulk and Bag Cement to be delivered'to
" the' City of Clearwater 'for the contract period:,
", ,10/01/94 =- 09/30/95.
,
","
,','
, ~.
, "
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'Please return two (2) copies of Bid Response
, ,I
F.O.B. CLEARWATER
,De11 very Date':
I
, ,
" 'I
after receipt of order.
I
Payment terms:
"
,Contact Judy Adriance,
regarding this bid.
813/462-6587, with questions
. .:,
, BIDDER REPRESENTATION
I represent, that this bid'is submitted in compliance 'with all,
terms, conditions and specifications of ,the Invitation for
Bid'and that I am authorized by the owners/principals' to
execute and submit this bid on behalf ,of the business
identified below. '
"
"
, ,
BUS INESS NAME:
FID#
~ ~ ~
STREET ADDRESS':
J;, "
CITY, STATE, ZIP CODE:
PRINT/TYPE NAME OF, AUTHORIZED 'REP:,
~ITLE/POSITION OF AUTHOR~ZED,REP:
SIGNATURE OF'AUTHORIZ~I?" REP:
DATE SUBMITTED:
'.,
TELEPHONE'
FAX NUMBER:
,-3-'"
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Clearwater City Commission
Agenda, Cover Memorandum
Item N
Heetlng Onto:
,I f7.
'6'. ~vr. qLf_ i
, SUBJECT: BAG CEMENT
-
RECOMMENDATION/MOTION:
Award a contract for type 1 Portland bag cement to Holnam, ,Inc., 3417 Port'
Sutton Road, Tampa, PL 33619, ,at a cost' of $4.25 per bag, ,P.D.B. Clearwater,
for the period '10/01/94 '- 09/30/95, at an estimated annual cost of $12,750"
which is the lowest responsiple bid submitted in accordance with the
specifications, ,
~ and that'the approprfate officials be authorfzed to execute same.
"
, BACKGROUND: ,\
The 'Public Works Department has an annual requirement for approximately 3,000 /
bags of bag cement. The bags weigh 94 lbs. each. The bag cement is used for
numerous ~onstruction, ,maintenance and repair projects in the Streets & '
.. Sidewalks, Stormwater Utility and the Sanitary Sewers Sections.,
'The FY 1994/95 Public Works Operating Budget'request includes $4,250 each in
'the Streets & Sidewalks, Stormwater Utility and the, S'anitary Sewers ,Sections,
which provides sufficient funds for this $12,750 contract.'
, ,
,
,;
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"
Reviewed by:
legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
.A
-1!L _
N/A
Originating Dept:
PubLfc, ~orks
Costs: ~. '$ 12.750.00
Total
User Dopt:
. Publ fc \.Iorks
$
Current Fiscal Yr.
Commission Action:
o Approved
o Approved w/conditions
o Denfed
o Continued to:
:A)
Advertised:
Onto: 01115/94 . 01108/94
Pnperl To"~n Trlbuno/Plncllos
County Rovlow
o Not Roqul rod
Mrected Pllrt11!s
~ Notlfiod
o Not Roqull'ed
Funding Source:
o Copi tol Imp.
{ill Operating
o Other
Attachments:
Bid lobulation
Bid SLmIlDry '187-94'
o Nono
"
Submitted by: ' .
Cft tJn~~---
Appropriation Code:
010.01341-550400-541-000
419-02090-550400-539-000
421-01346-550400-535-000
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BJ:D
CJ:TY OF 'CLEARWATER
187 - 94' OPENED
, '
TAB
,BULK AND BAG CEMENT
"
':"
JULY 25,
1994
,i..
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;.
NATL' PORTLAND CEMENT
HOLNAMi INCqRPORATED
PALMETTO. FLORIDA
TAMPA. FLORIDA
';if.
,DESCRIPTION
UNIT
PRICE
,
TOTAL
PRICE
" .
OUANTITY
UNIT
PRICE
TqTAL
PRICE
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BULK/CEMENT (TONS~
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BAG ,CEMENT, (BAGS)
600
66.36
'39,816.00
72.20 43,320,,00
'2,.
3,000
4.89
14,670.00
4'.25 "12.750.00'
"
GRAND TOTAL
54,486.00
56,070.00,
. c I .,.
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,DELIVERY:
. NEXT DAY
1.DAY
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30 DAYS
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.05 10TH
'TERMS: <
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SUMMARY OF BID 187-94
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BIpS SOLICITED:
BIDS REC~IVED:
NO RESPONSE:
NO-BID RESPONSE:
13
2
2
9
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DO NOT OFFER PRODUCT:
. . UNABLE TO BE COMPETITIVE:
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Item , Quantity
, No. Estimated
BID RESPONSE FORM (187-94)
Commodity Descript~on
, Unit, Total
Price Price
1.
I
, 600 Tons
Bulk Cement
$
'$
';f
3000 Tons
Bag Cement
. $
$
.,
,
JIDnual'Contract for Bulk and Bag Cement to 'be' delivered to"
I the City of. Clearwater' for the contract period:
10/01j94.~ 09(30/95.
. ~. :',
. ~ > "
'Please return two (2) copies of Bid ,Response
, ,
, ,
F.O.B. CLEARWATER
. ~. .
Delivery,. Date:
after receipt of ,order.
Payment terms:
Contact Judy. 'Adriance,
:rega~~ing this bid.
,
813(462-6587, with questions
"
~ ~
BIDDER REPRESENTATION
I represent that this bid is submitted in compliance with ~ll'
terms, conditions and specifications of the Invitation for'
Bid and that' I am authorized by the, owners/principals' to ,
execute and submit this bid on behalf of the business
,identified b~low.
BUSINESS NAME:
FID#
, STREET ADDRESS:
. ' ,
;CITY, 'STATE, ZIP CODE:
PRINT/TYPE NAME OF AUTHORIZED REP:
TITLE/POSITION OF AUTHORIZED REP:
SIGNATURE 'OF AUTHORIZED REP:
.'
.'
DATE SUBMITTED:
TELEPHONE
,FAX. NUMBER: '
-3..
"
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~
Clearwater City Commission
Agenda Cover Memoraridum
Item #I
Hoeting Date: _
)~.
c-g .;1.'1. q if '
SUBJECT: PURCHASE OF gO-GALLON SEMI-AUTOMATED CONTAINERS
RECOMMENDATION/MOTION: Award a contract to Amari-Kart corporation, Goddard,
Kansas, for the purchase of 1,000 90-gallon semi~automated recycling containers
at a cost of $41,970 which is the lowest, most responsible bid submitted in
accordance with, the specifications,
B and that the appropriate officials be authorized to execute same.
BACKGROUND: gO'-gallon semi~automated recycli~g carts (blue ba~rels) are used
in the MUlti-family and commercial programs. These containers are required to
support continued growth and expansion of the MUlti-family and Commercial
programs and to meet sales and revenue goals. '
The available balance in Recycling carts/Dumpsters Capital' Improvement Project
is sufficient to fund $21,420 of this contract. The 1994/95 Capital
Improvement Project Budget request includes sufficient funding for the'
remaining $20,550 of this contract. '
Reviewed by:
Legal
Budget
purc" as i ng
Risk Hgmt.
CIS
ACM
Other
MIA
~
ilIA (
U't)tt
NIA
Costs:
$41.970
Total
'Commission Action:
[J Approved
[J Approved w/conditfons
[J Denied
[J Cont'inued to:
}J
521.420
Current Fiscal Yr.
User Dcpt:
Sol fd Yllste
Ftn;jlng Source:
Il:J Capita l lrrp.
o Oporating
o Other
Attnchlllcntll:
Advertised:
Dote:
Pllper:
fi2 Not Requi red
Affected Parties
o NotifIed
"
~ Not Required
Bid Tab
o
AJ:propriotion Code:
315'96804-564000-534
Cfty,
,} 0 Printed on recycled paper
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CITY OF CLEARWATER BID SPECIFICATION
9~ GALLON SEMI-AUTOMATED CONTAINERS'
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The Citj of Clearwater Solid Waste and Recycling oegartment desfres to '
'purchase,550 Semi-automated cylindrical in,shape 9 gallon refuse' containers
to be used for it's multi-family residential recycling program. Containers'
shall confo~m to ~he following specifications: , '
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, 'CAPACITY, ,
~ . The volumetric capacity is a minimum of 90 US liquid gallons,'measured
" ,full 1 eve 1 . of the conta i ner body. The conta i ner sha 11 be desi gned to
, reg~l arly recei,ve and dump a mi nimum of 200 pounds. ' .,','
DIMENSIONS
A.. Total height
B.' Loading height
C. Gri p Oi ameter
O. Bottom diameter
',E. Ground to hip distance
F. Empty weight
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45"
40"
27 1/2"
22" '
27 1/2"
42 Ibs minimum
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LID , . , '
The lid shall be doomed type to facilitate drain"off of, rainwater and overlap'
'the container body by apprOXimately 3/4/" ~ 1" and be water, tight, It, shall' ,
be securely hinged to the container body and parallel to,the back of the,
container when fully opened to a minimum of 270 degrees. The front' of the lid"
sha'11 have molded-in a raised area (approximately,.!l" x,4") for identification'
pla~e or decals. ' ,
'HANDLE ' "
, Siriqle'fntegrated handgrip permanently,mo1ded' lntQ the container w!th a'
minlmum clearance of 2" between'the handgrip and body of the contalner to
accommodate a gloved hand.',
HINGES,
Wi 11 be molded, in as an integral part, of the container.
IDENTIFICATION ,
A 11 conta i ners will have mo 1 ded in the month and year of manufacture,' and, a
serial number. '
FINISH
Interior surface will be smooth with a high gloss finish.
COMPRESS IVE FORCE '
Each container will be capabl~ of withstanding and sustaining a compressive
'force normally exerted by an automated ty~e refuse truc~ without ,per~anent
'da'!lage. ,deformation or structural 'failure.
WHEELS AND AXLES ,
Wheels wil'l be 10" l:liameter. with a 'width of 2 1/2/. tread. Wheels shalT be
of one piece construction. No semi-pneumatic wheel will be accepted. Axle
shall be 5/B" diameter. srilid steel. with galvanized or cadmium plat~d finish.
Wheels contained by galvanizeo pal~uts,
STOP BRACKET
To be molded in as an integral part of the ,container.' 3" wide b;y 3/B" 'i,n
depth.
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CONTAINER 'COLOR
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Dark 'Blue (international bl~u'eIP.referr'ed)'
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:;'" Re,cyc1ab1e contend/recyclable " .' .. " ,',:, . "
,:Assemb1edcontainer sha' 1 have'a' content of pre of post consumer recycled,'.
:material.This 're'Quirement will be waived if, thecoritainer bodY ,is cabl,e
'being recycled and vendor has inclt1ded.'a' buy ,back clause with' bid:
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SHIPPING
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Florida.
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WARRANTY
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Clearwater City Commission
Agenda Cover Memorandum
Item #
Heetlng Dote:
I cr . 't · aq. <{ ~
SUBJECT:
HURRICANE SHUTTERS FOR FIRE DEPARTMENT BUILDINGS
RECOMMENDATION/MOTION:
AWARD A CONTRACT FOR THE PURCHASE AND INSTALLATION OF HURRICANE SHUTTERING FOR
SIX (6) CLEARWATER FIRE STATIONS TO SHUTTERHAUS.~ NUBASH, ST. PETERSBURG,
FLORIDA, FOR A COST OF $22,584.00, AS THE LOWEST, MOST RESPONSIVE, AND
RESPONSIBLE BID SUBMITTED IN ACCORDANCE WITH THE ,SPECIFICATIONS.
~ and thot the appropriate officials be authorized to execute some.
BACKGROUND:
The'six (6) Clearwater fire stations have been designated as the major post-
storm support facil.ities for the various city crews conducting search and
rescue, needs assessment, damage assessment, and fire suppression activities.
Presently, the fire stations do not have hurricane shuttering of any type to
keep the glass surfaces intact and to assist in preventing hurricane-force
winds from entering the buildings. This protection is proposed to be provided
with removable aluminum U-shaped panels. with much of the City's disaster
recovery capability programmed to be stationed at the fire stations, and these
facilities strengthened as much as possible to protect the personnel and
equipment who will ride out the storm at the stations, the crews will ,then be
prepared for the subsequent post-storm tasks of clearing debris, conducting
search and rescue, and assessment operations.
Last year, a city-wide policy was adopted by the City's Emergency Management
Coordinating Committee to "harden" all critical city facilities against
hurricane-force winds of up to 120 mile per hour. This action to procure 'and
install hurricane shutters for the fire stations is directly in keeping with
that policy.
, ,
The shutters proposed for procurement will protect all of the windows at the
fire stations. The window cipenings will be covered with U-shaped aluminum
panels of .062 thickness and fastened in a track system to the buildings. This'
Reviewed by:
Legal
Budget
Purchasing
Risk Momt.
CIS
ACH
O~her
N/A
.j~
N/A
%teA
N/A
Costs: S 22.584.00
Total
User Dcpt:
$
Current Fiscal Yr.
commission Action:
o Approved
o Approved w/conditions
o Denied
o Continuoo to:
Fire
e?
; FlJlding Source:
I
: C!] Cap! tol 11I'fI.
I 0 Operating
; 0 Other
I
i
,
Attachments:
Bid Tabulation,& s~ry
'I
;. ~ I
stbnl tted by:
W
City i::I
Advertised:
Dote:
PD~r:
~ Not Requi red
Affected Parties
o Notified
~ Not Requi red
o None
i
I .
I
Appropriation Code:
315'91115-563600/525
....
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CITY OF CLEARWATER
SPECIFICATIONS 'FOR SYSTEMS T9 PROTECT
THZ,W:NDOWS AT THE VARIOUS FIRE STATIONS IN CLEARWATER
. "
1. 01 DESCRIPTION OF WORK:
A'.
The specifications' herein are intended to ,be used as a
ge~eral'quide' for the contractor. It is the intent of~
t~ese specifications to provide protedtion against air
bc=n debris that may be pr~sent du~ing hurricane ~
co~ditins. It is, the ~esponsibility of the', '
co~t=actor; by,c6nd~cting a j~b site inspection, to
de~ermine the extent of the work to be done and t~e
wc~king conditions. Recommendations or changes to the'
" specifications should be discusse~ with'the Building
a~d Maintenance Suoerintendentbefore' bids are
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3. ,I~ gene:al the work consiscs of the following':
1. InstallingU shap~d c~annels above and angle
brackets" below all exposed glasssur:aces.'
.' "2. i?~ovidi:"g ::-emov~ble p'anels t~at 'Nill slide into ,,'
t~e c~annels to 'fully cover and protect th~ glass
sur:aces. ..~ ~.
.3 . Provide a threaded st~d system to hold the panels
.fi~ly in place while in the channels.
4. ptovide an identification system that will allow
the oanels to be auicklv installed over che
correct windows when needed.
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2 . 00 !3EN::?.AL NOTES:
'A.
All applicable permits are' the resnonsibiliev of
the contractor. Permit fees will,be waived by the
City.
B. ,All' work must comply with all existing codes and'
,regulations.
c. Work is .required to begin within 10, working days
of 'being awarded the job, is to be completed within
,4 weeks from the date the work is started. .
,D. Upon, completion, the contractor shall demonstr~te
the installation and removal of all, the panels to
. ......,
~epresentatives of, the Fire De~artments.
, ...:
E. Contractor shall submit separate bid prices for
each. facil,ity.
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2.01 CHANNELS:
'Cha~elsare to be const~cted of aluminum arid are
'to be installed using lead anchors, and 'lag bolts or
, other approved' fasteners'.
B,. ,C~annels, are to be. 9ainced to match' the building'~
A.
Channels are, to be' sized so as to hold the oanels,'
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fi,rmly in place.
D., ,3octomangle bracket may be attached t'o the window
sill when necessarf.
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2 . 02 P AJ."fELS :
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Panels for bot~ locations are to' be consc=ucted .062
cor=ugated aluminum ',oJit:~ mill finish. I
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. .9. . =,anels' for' either locat.:on are not to exceed a feet'
. 1 .
:!.n _engcn.
c. ?anels are to. use t~r~aded stud syst.em t~at ',oJill
ho~~ them secu=ely in p~a~~ during ,nur=~cane force
'Hinds.
,2.03
IDENTIFIc..~T!ONS. SYST:SM:
A. The channels and oanels ac each location are to, be
clear~v marked so-the ~anels can,be ins called
quickly in an eme~gency situacion.,
,
B. Three copies of instructions describing how the
panels and the channels are marked'will be provided
by the contraccor,before final payment, will 'be made.,
3.02 CrTl CONTACTS:
.
A. Job Site Access: Acting Assistant Chief'David
H~wkins, Fire Department - 462-63~4 or 462-6300.
B. , aid Information:
'George McKibben, Purchasing Manager - 462-6860.
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E A S E,M E N T
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FOR AND IN CONSIDERATION of the sum of One Dollar ($1.00) cash in hand
paid to it, the receipt of which is hereby acknowledged, the' installation of
ne\of sod and a thirty inch (30") high chain link fence as depicted in the
drawing ,shown on page 6 hereof, and the benefits to'be derived therefrom,
'Clearwater Point, Inc. NO.4, a condominium'
c/o Holiday Isles Property Management
7850 Ulmerton Road, suite 1
Largo, Florida 34641
does hereby grant and convey to the CITY OF CLEARWATER, FLORIDA, an,easement
over, under and across the following described land, lying and being 'situate
in the cou~ty of Pinellas" state of Florida, to-wit:
That certain real property being situate in section 17, Township
'29 South, Range 15 East, pinellas County, Florida, and being more
, specifically described as follows:
BEGIN AT THE MOST WESTERLY'CORNER OF THE IICONDOMINIUM UNITS OF
CLEARWATER POINT NO.4" AS RECORDED AND SHOWN IN CO~DOMINIUM
PLAT BOOK 7, PAGE 2 OF THE PUBLIC RECORDS OF PINELLAS COUNTY,
FLORIDA, AND RUN ALONG A CURVE TO THE LEFT, ALSO BEING THE
SOUTHERLY' RIGHT-OF-WAY LINE OF SOUTH GULFVIEW BOULEVARD, HAVING
A RADIUS OF 280.66 FEET, CHORD BEARING N58015'1411E, CHORD DISTANCE
20.12 FEET, 20.12 FEET; THENCE RUN S37058'45"E, ALONG A LINE 20
FEET NORTHE~S~ERLY OF AND PARALLEL TO THE SOUTHWESTERLY LINE OF
SAID CONDOMINIUM 150.76 FEET TO THE SOUTHEASTERLY LINE OF SAID
CONDOMINIUM; THENCE RUN N52001'15lt ALONG THE SOUTHEASTERLY LINE,
OF SAID CONDOMINIUM AND ITS NORTHEASTERLY EXTENSION TO A POINT
ON THE HIGH WATER LINE OF CLEARWATER HARBOR; THENCE SOUTHERLY
ALONG SAID HIGH WATER LINE TO A POINT LYING 30 FEET SOUTHEASTERLY
OF AND'PERPENDICULAR TO SAID SOUTHEASTERLY LINE; THENCE RUN
S52001'15"W ALONG A LINE 30 FEET SOUTHEASTERLY OF AND PARALLEL
'TO THE SOUTHEASTERLY LINE OF SAID CONDOMINIUM TO A ,POINT WHICH
'LIES ,S37058'45"E, 30~00. FEET FROM THE SOUTHWESTERLY CORNER OF
SAID CONDOMINIUM; THENCE RUN N3705814SIlW, 182.94 FEET TO THE
POINT OF BEGINNING.
This easement is for sanitary sewer purposes only.
THE'EASEMENT, rights and privileges herein granted shall be used only
for the purpose of an underground sanitary sewer force main installation,
inspections, and maintenance as hereinafter provided:
1. The Grantee shall bear all costs incident to the installation,
inspections, maintenance and repair of a sanitary sewer force main, not to
exceed sixteen inches in diameter, that will extend the length of the
easement area and be buried within the easement area extending seaward of the
existing seawall at a minimum depth of not less than five feet below normal'
sea level, and landward from the seawall to the public right-Of-way at a
minimum depth of'30 inches below normal ground level.
Page 1 of 6
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2. The rights granted herein are specifically and exclusively granted
to.. Grantee only, and creates no rights in the public or any other
governmental body or agency other than the City of Clearwater. Further, the
easement' herein granted creates no access rights in the public. '
3. At all times during the term of this easement, the Grantee shall
maintain the sanitary line and its related equipment within the easement
'area, ,installed only below sea and ground level as above described, in a safe
and serviceable condition. No portion of the condominium property other than'
the easement area may be used by the city pursuant' to this easement, ,and no
city trucks or other vehicles will be allowed on the property unless
absolutely necessary for a repair or maintenance activity.
4 Grantee warrants that nci pump station or other facility that emits
offensive odors will be permanently constructed upon or placed within the
easement boundaries or upo~ the beach area adjacent to the easement area.
5. Grantor agrees not to construct permanent structures, or install
trees or shrubbery whose root systems would commonly extend 30 inches or mor~
below ground level, within the easement area that 'would, interfere with
Grantee's use of its facilities.
6. The Grantee shall be responsible to promptly repair, and restore the
premises after the installation of the sanitary force main, or any future
repair or maintenance thereof, so that the premises are restored to their
prior to better condition, including but not limited to any sod, fencing,
landscaping, hedges, sprinkler system, or other improvements that may
reasonably be planted or installed within the easement area granted herein.
Grantee acknowledges that such plantings and installations shall not
constitute encroachments, and. that Grantee shall 'not seek to obtain any
judicial order requiring removal of ,such improvements from the easement on
the grounds that the improvements constitute an encroachment.
7. The Grantee agrees to hold harmless the Grantor and the unit owners
from anp against any damages incurred as a result of the placement and
maintenance of the sanitary sewer force main on the condominium property, or
by any wrongful or negligent act or omission of the Grantee or its agents c;:>r
'employees in the course of their employment, 'and all costs,' liabilities,
claims, demands and causes of action including, without limitation, bodily
injury to or death of any person during the construction and installation of
the sanitary force ma in, and during periods of any future maintenance
activities as Grantee may undertake from time to time within the easement
premises, arising from the acts or omissions of the grantee or its agents in
the exercise of the rights granted hereunder, up to limits as set forth in
Section 5.2 ("Insurance") of City 'Construction Contract (attached hereto as
Exhibit "A"),' except to the extent such cost, liabilities, claims, demands
and causes of action occur as a result of the negligent acts or omissions of
th~ Grantor,' its employees or a~ents; provided, that nothing herein shall be
deemed to constitute a waiver of any defense or limitation available to the
Grantee pursuant to section 7 G8 . 28, Florida statutes, the II Sovereign Immuni ty
Waiver, st~tutell. Grantee shall require that its contractor ~ame the Grantor,
as "additional insured" under the provisions of the aforesaid "Insurancell.
Page 2 of 6
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8: This grant of easement shall run with the land and shall be binding'
'on'and shall inure to the benefit of the parties, their successors and/or
assigns; provided, however, that the easement' granted hereunder, shall:
automaticall~ terminate if the e~sement area is no longer used' b~ the city of.
~learwater as a sanitary sewer force main, whereupon the City shall promptly
deliver any and all documents reasonably required to cancel ,the easement of
'record. '
IN WITNESS WHEREOF, the party hereto has set its hand and seal this
I CJ1'1 day of ' ::J I.) r-J C , 1994.
Signed, sealed and delivered
in ~y;:d,,-:
WZTNESS
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~W. ..s' ~.tur.
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NESS
C~L~c. ~ ~,h1/-rJ
Witness' Printed Signature
CLEARWATER POINT, INC. Nq. 4,
a Condominiu
By:
President
ATTEST:
C7'":2--
etary I Trea~urer
STATE OF FLORIDA, )
, COUNTY OF PINELLAS )
The foregoing instrument was acknowledged before me this IC~ day
of JUN\.C, 1994 by Robert Livingstone, President of Clearwater Point,
Inc. No~ 4, a condominium" a ,corporation not-for-profit organized and
I existing' under the laws of the, state of. Florida, on behalf of the
corporation. . He is personally' known to me ~rodl1"'Qd
___' __'" ,as i~entifi~Mt-:ion. ~ '
'~.'~/ MJ.-.
, \"If' sr.r\L S' t f t k' kId t
~."u... . ljr i'.... \~." N ~gna U 0 pers ~ ~ng ac now e gmen
."~~..... SiEPH~.N\E J. DORA, ("1 _. .
i..,~ ~ commIssion Er.pl,es illE"PLI ""'Ie .J I Do~' "\
~ MY 16 1996 ' ~ C-4-U
~ ";I: JDn~,o CC 174S~3 Type/print/stamp name of acknowledger
".:'>:t II" A.. comm. n . .n
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Title or rank, ind Serial No., if any,
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Page 3' of 6
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.STATE OF FLORIDA'
t ',' COUNTY, O~ PINELLAS
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~The for,egoing instrument, was acknowledged before, me this, lD~d~Y, ~f'
. . ., 1994 by Elmer Vos,' Se9retary /Treasurer ~f Clearwater
POJ.nt, Inc.' NO.4, a condominium, a' corporation no.t";'for-prof~t organized' and
existing' under ~he la~s qf' the state of Florida, ~n beh~lf,,'ofthe~
corporation. He is personally known ,to me .er ha~ proel'l("eD. .
. jJ..Sa id9ntification.
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-,;~V'tu:!" ' ,Rosalfe Ann Mlfburn
f.'4}i~"""~~ MY COMMISSION EXPIRES
a,~\, 1;1' June 8. 1996
\;'1" 'It~).~, BONDED THROUGH
I"'''.n''''- ALAN ~NSURAACE SERVICES
C C 206765
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, naturfa of 2erson taJb.ng acknowledgement
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Type/print/sta~ .name of acknowledger
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EXI-IIDIT II A"
EXCERPT: Ci ty of Clcaliolutcr s t~ttddt'd.'cons ttuctionl,contrao t,
5.2 INSURANCE Contractor shall purchase nnd maintain such
liability and other insurance as 1's appropriate for the Work
being performed and furnished and as will pro,vide protection from
claims set forth below which may ar~se out of or result from
Contractor's performance and furnishing of the Work, and
Contractor's other obligations under the Contract Documents,
whether it is to be performed or furnished by Contractor, and
Subcontractor or supplier, or by anyo~e'directly or indirectly
employed by any of them to perform or furnish any of the l~ork, or
by anyone for whose acts any of them may be liable for the
following: (i) Claims under worker's compensation, disability
benefits and other similar employee benefit acts; (ii) claims for
damages because of bodily injury, occupational, sickness or
disease, or death of contrac~or' s employees;, (iii) Claims for
damages because of bodily injury, sickness or disease, or'death
of any person other than Contraqtor1s employees; (iv) Claims for
damages insured by cust~mary personal injury liability coverage
which are sustained by any person as, a result of an offense
directly or indirectly related to 'the employment of such person
,by Contractor, or by any other person for any other reason; (v).
Claims for damages, other than to the l10rlc itself, because, of
injury to or destruction of tangible property wherever located,
including loss of use resulting therefromj and (vi) Clai~s for
damages because of bodily injury or ,death of any person or
p~operty damage arising out'of the ownership, maintenance or use,
of any motor vehicle. The Contractor shall deliver to Owner,
with coples to each additional insured identified in the
Supplementary Conditions, certificates of insurance (and other
evidence of insurance requested by Owner or any other additional
insured) which Contractor is required to purchase and maintain in
accordance with this ,paragraph~ The policies of insurance so
required by this paragraph to be purchased and maintained shall:
(i) include as additional insured (subj ect to any customary
exclusion in 'respect of professional liability) city of
Clearwater and any other persons or en~ities identified in the
Supplementary Conditions, all of whom shall be listed as
additional insured, and include coverage for the respective
officers and employees of all such additional insures; (ii)
include completed operations insurance; (iii) include contractual
liability insurance covering Contractor's indemnity obligations
in Article for Contractor I s Responsibilities; (iv) contain a
provision or endorsement that the coverage afforded will not' be
'canceled, materially changed or renewal refused unti+ at least
thirty days prior written notice has been given to the Owner, and
Contractor and to each other additional insured identified in the
Supplemental Conditions to whom a certificate of insurance' has
been i~sued (and the certificates of insurance ~urnished by the
Contractor as described in this paragraph) i (v) remain in effect
08/93
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5.2 INSURANCE CONTINUED:
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at least .until final p~yment and at all times thereafter ,when
Contractor ~ay be correcting, removing or re~lacing defective
Work in accordance with Article for Correction of Defective Worki
: (vi) with respect. to. completed ,operations insurance, ,.and,any
insurance coverage written on a claims-made basis, shall remain
in effect for at ~east(two years after final payment. Gontractor
shall furnish Owner and each other additional insured identified
in the' Supplementary Conditions' to .whom a certificate ot
insurance has been issued evidence satisfactory to Owner and any
such additional insured, of continuation of such insurance at
final payment and' one' 'year thereafter and (vii) Name and
telephone number of the authorized, insurance agent, for the
Insurer.
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The limits of liability for the insurance required shall'provide.
coverage for not less ,than the following amounts or greater where'
requ~red by laws and regulations:'
WORRER'S COMPENSATION INSURANCE
Contract A\ol&rd,
Amount Under
,,' $1,000,000.
Contract' Award' ,
Amount $1,000,000.
and Over '
(1) 'Workers I Compensation
(2) 'Employer's'Liability
Statutory
$500,000.
statutory
$1,000,000.
PUBLIC LIABILITY AND PROPERTY D~GE COVERAGE
,
'Comprehensive General Liability inCluding premise/Operations;'
Explosion, Collapse and Underground Property Damage;
Products/Completed operations,. Broad For~ contractual,
Independent Cqntractors; Br~ad Form Property Damage; and Personal
, Injury liabilities: ' ..
Contract Award
Amount Under,
$J.,000,009. "
Contract 'Award,
Amount $1,000,000.
and Over I ,
(J.) Bodily Injury:
$500,000.
Each Occurrence
$1,000,000.
Each Occurrence
(2) Property Damage:
$1,000,000.,)
An'nual Aggregate
"$500,000.
Each Occurrence
"
$1',000,000.
Annual Aggregate
$1,000,000.'
Each Occurrence
$1',000,000. $1,000,000.
Annual Aggregate 'Annual Aggregate
08/93
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PUBLIC LIABILITY 'AND PROPERTY DAMAGE COVERAGE CONTINUED:
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(3)
Personal Injury, with
employment exclusion '
deleted. .
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$l,OOO~OOO. $1,,000,000
Annual Aggregate Annual Aggregate
'Comprehensive Automobile Liability including all owned (private
and, others), hired and non-owned vehi~les:
, ,
(1) Bodily Injury
Contract Award
Amount Under
$1,000,000.
, $500,000.
Each Person
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Contract Award
Amount $1,00'0,000.
and Over '
$1,000,000.'
Each Person
I.
$500,000.
Each Accident
$1,000,000.
'Each Accident
(2) prop~rty Damage,
$500,000.
Each Occurrence
$1,000,000.
Each Occurrence
Receipt' and acceptance ,by the Owner ,o~ the' Contractor1,s
Certif,icate of,,' Insurance, or' other similar document does, not
constitute acceptance or approval ~f amounts or' types of
coverages which may be less than required by these Contract
Documents. Owner shall not be responsible for purchasing and
maintaining any pioperty insuranc~ to protect the interests' of
Contractor, S~bcontractors or others in the Work. .The Owner may
at its option require a copy of the Contractor IS Insurance
Policy(s). All insurance policies required within this Contract:
'Document shall provide full coverage from the first dollar of
exposure ,unless otherwise stipulated. 'No deductibles will- be,
accepted without prior' ~pproval .from the Owne~.
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5.3 WAIVER OF RIGHTS Owner and, contractor intend that' all
pOlicies purchased in accordance with, Article on Insurance will
protect Owner, Contractor, Subcontractors, 'Engineer, Engineerfs
Consultants and all other persons or entities identified in the
Supplementary ,Conditions' to be listed as insured or additional
insured in such policies and will provide primary coverage for
all losses and damages caused by the perils covered thereby. All
such policies shall contain'provisions to the effect that in the
event of payment of any loss' or damage th.e insurers will have ,no
rights of recovery against' any, of, the' insured or 'additional
insured ,thereunder, O~mer and Contractor waive all rights
a'gainst each other and their 'respective officers, directors,
employees and agents ,for ali losses and damages caused by,
arising out of or resulting from any of the perils covered by
such policies and any other property insurance applicable to the
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5.3 WAIVER OF nIGHTS CONTINUED:
work; ,and, in addition, waive all such rights against Sub-
contractors, Engineer, Engineer's Consultants and al~"other,
persons or entities identified in the Supplementary Conditions to
be. listed as insured or additional insured unde~ such policies
for losses and damages so caused. None of the above waivers
shall extend to the rights that any party making such waiver may
have'to the proceeds of insurance otherwise payable,under any
policy so issued. In addition, Owner waives all rights against
contractor, 'Subcontractors, 'Engineer, Engineer's Consultant and
the officers, directors, employees and agents of any of them for:
,(i) loss due to business 'interruption, loss of use or other
consequential ,loss extending beyond. direct physical' loss or
damage to Owner's property or the Work caused by, arising'out,of
or resulting from fire or other peril, whether or not insured by
Owner and; (2) loss or damage to the completed Project or part
thereof caused by, arising out o'f or resulting from fire or other
insured 'peril covered by any property insurance maintained on 'the'
, completed. Project. or part thereof by Owner during partial
utilization, after substantial completion or after final pa'lrment.
6.' CONTRACTORS RESPONSIDILITIES
6.1 SUPERVISION AND SUPERINTENDENCE Contractor shal,l
supervi , inspect and direct the Work competen y and
efficient ,devoting'such attention thereto and ap y~ng such
skills and e ertise as may be necessary to perfor the Work in
accordance wi the Contract Documents. Contr ctor shall be '
sol~ly responsib for the means, methods, tec ~ques, sequences
and procedures of onstruction, but Contr tor shall not be
responsible for the negl'igence of othe i,nthe design or
specification of a speCI: ic means, metho , 'technique, 'sequence or
procedure of constructio, which is own or indicated in and
expressly required by the C tract ocuments. Contractor shall
b~ responsible to see that the om eted work complies accurately
with the Contract Documents. tractor shall keep on the work
at all times during its pro ess a competent resident
superintendent, who shall berepI ed without notice to Owner
and' Engineer except un r extraordin y,~ circumstances _ The
superintendent will b Contractor's rep sentative at the site
and shall have auth ity to act on behal f contractor.' All
communications to e sup~rintendent shall 0 as binding as if
given to Contra or. '
contractor all employ only competent persons to do e work and
whenever rygineer shall notify Contractor, ~n writing, that any
person on the work appears to be incompet~nt, unfa'thful,
diso erly, or otherwise unsatisfactory, such person sha ~ be
re ved from the project and shall not again be employed o~t
cept with the written consent of Engineer.
08/93 '
13
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FULLY EXECUTED ORIGINAL
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RIGHT-OF-WAY EASEMENT
,
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FOR AND IN CONSIDERATION of the sum of One Dollar ($1.00) cash in hand
paid to it, ,the receipt of which is hereby acknowledged, and the benefits to
be derived therefrom,
Grande Bay Apartments, Ltd. par~nership,
an Ohio Limited Partnership
24500 Chagrin Boulevard
Cleveland, Ohio'44122
does hereby grant and convey to the CITY OF CLEARWATER, FLORIDA, an easement
over, under and across the following described land, lying and being situate
in the County of Pinellas, state at Florida, to-wit:'
RIGHT-OF-WAY EASEMENT:
. "
That portion of the Southeast 1/4 of ,Section 17, Township 29 'South,
Range 16 East, be~ng more particularly described as follows:'
commencing at a point on the East right-of-way line of Thornton \
Road, as said road existed prior to November 12, 1968, said point\
being more partic~larly described,as the Southwest 'corner of Lot
,13, WILLIAM BROWN'S SUBDIVISION'OF'BAYVIEW,' FLORIDA, as recorded
in Plat Book 1, Page 13 of the pUblic Records of' Hillsborou~h .
county, Florida, of Which Pinellas' counti, Florida was formerly
a part,' for a POINT OF BEGINNING; thence run N 62021'26" East,
along the South line of said Lot 13,'~1.35 feet; run thence S 000
37'03"'West along a line 10.00 feet East of and parallel to the
southerly extension of the West line of said Lot 13, 95.38 feet; ,
thence run N 89022',57" West, 10.00 feet to a'point on the Southerly
extension of the west line of said Lot 13; thence run N Oo037'ojil
East along said Southerly extension of the West line of ~ot ~3, .
90.00 feet, to the POINT OF BEGINNING.
This easement is for,right-of-way purposes.
The'CITYOF CLEARWATER, FLORIDA, shall have the right to enter upon the
above ,described premises and to construct, install and maintain ~hereon any
road right-ot-way, and to inspect and alter such road right-ot-way from time
to time. .
.. ,
Grantee covenants and agrees to hold Grantor harmless from and will
indemhify Grantor fOF any damages incurred as a result of any' activities
undertaken by Grantee consistent with this grant of easement, from any
destructicin of property, any injury or death of any person(s), any wrongful
or' negligent act or omission of the Grantee or its agents, contractors,
subcontractors ~ 'or employees in the, course of their, employment, up to the
Ilmits as set forth in Section 5.2 ('!InsuranceH), receipt of which is
acknowledged by Grantor) of city Construction contract, at s.eq.;' however,
nothing contained herein shall constitute a waiver of any rights or defen~es
available to the Grantee as a Florida municipality 'under section 76B.28"
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;: IN WITNESS WHEREOF, the party hereto has set its hanc;l and seal this
_Sf: day of t?-/~h...."c- 1994. "
;"
GRANDE BAY APARTMENTS,
, LIMITED P~TNERSHIP, an Ohio
limited pa~tnership
",s'igned, sealed and'delivered
.....~~...~
!, ~Qbe.r-\- 6-;,,-,,+ Q\Sm~(\
Witness' Printed ignature
,
By: RIseo ,Development, Inc.
an Ohio corporation, sole
general partner
. "r;:',
B~~~.
, William B. .Risman, Chairman,
of ,the! Board and Chief
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Executive Officer
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Wl:TNESS
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Witness' Printed'Signature
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STATE "OF OHro )
COUNTY OF CUYAHUGA )
Befor Notary PUblic in. and for said County and stat~ this 1/(,;
day' of t-:, 1994, personally appeared the above Grande Bay
Apartments mited Partnership,' an Ohio limited 'partnership, by RIseo,
Development, Inc., an Ohio corppration and the~ole gen~ral'partner'of Gtande
Bay Limited Partnership, b~ William B. ,Risrnan, its Chairman of the Bo~rd and'
Chief Executive officer, who acknowledged that he did sign the foregoing
instrument on behalf of said limited, partnership and corporation, and that
such signing was his free act and deed as such officer,. and'the free act and
deed of said corporation and limite~ partnership. William' B. Risman is
personally known tome or has produced as identification.
, ~-r~-A
signature of person taking acknowledgment
Type/Print Name: AuY.. h.5I-!/'/7C1V?
'Notary Public, ~tate of Ohio
My commission Expires:
"
OBAptper.ewb
ALEX FIS~AN, Noll!l.J' PLbIic
State of Ohio (~. Coy. cty.)
My Cornmlsllion Expires March 3. 1 ~
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PORTION OF SEC. 17
CLEAR'WA TER, PINELLAS
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FLORIDA
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BAYVIE,
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- Thornton Rood,
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6/07/94
NOTE:
Surv'ey
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Clearwater CitY Commission
Agenda Cover Memorandum
. Item#~'
Heetlng Dote: ct.
'6'; ~? Cf if
SUBJECT: Hardware maintenance-agreement for Unisys A-4 and 'A-6 mainframe
computers
RECOMMENDATION/MOTION: Award a contract to Digital Equipment Corporation of
Tampa, Florida, for the hardware maintenance of the Unisys A-4 and A-6
mainframe computers for the period of october 1, 1994 through September 30,
1995 at a cost of $31,956, being the lowest and most responsive bid in
accordance with specifications
~ and that the appropriate officials be authorized to execute some.
BACKGROUND: This contract will provide hardware repair and preventive
maintenance for the City's A-4 and A-6 mainframe computers. The City currently
utilizes the A-4 to run the Payroll, Inventory, Assessment and Occupational
License systems and the A-6 ,computer for Police Computer Aided Dispatch. All of
these applications are in the process of being reviewed for probable migration
away from the mainframe environment.
In the past, IS has contracted with Unisys, the hardware vendor, for
maintenance, since only unisys can provide coordinated hardware and operating
system upgrades. However, due to the migration ,from the mainframe, Information
Services no longer deems it necessary to continue paying for operating system
upgrades on these machines. since operating system updates' no longer had to be
considered, IS was able to go to bid for hardware maintenance only on the
A-series machines. The recommended vendor's pricing provides the city with a
savings of $29,065.00 compared to last yea~'s contract.
Maintenance coverage for the A~4 is Monday through Friday, 8:00 a.m. unt'il 5:00
p.m., with four (4) hour contract and eight (8) hour on-site response. The A-6
will be covered Sunday through Saturday, 24 hours per day with two (2) hour
contract and four (4) hour response, due to the public safety nature of the
Police application. The contract will be billed monthly and can be canceled at
any time with 30 days notice. This monthly billing will allow the city to
terminate any portion of the contract if the computer is no longer used by city
applications in the coming year.
"
The proposed 1994/95 Information Management and Police operating budgets
include sufficient funds for this contract.
Rcvh:wcd by:
LC~Dl
Budget
purchos'l ng
Risk Mgmt.
IS
ACM
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originating Dcpt:
Administrative Services
Costs: S 31.956.00
Total
$ 00.00'
Current Fiscal Yr.'
Commission Action:
o Approved
o Approved w/conditions
o Dcni ed
o Continued tQ:
~
Advertised:
Dnte: 06-24-94/07-01-94
Paper: Plnellas County
RevieW/Tampa Tribune
o Not Requi red
Affected Parties
~ Notified
o Not Rcqui red
fln:ling Source:
o Capitol 11I'.p.
t!) Operaring
o Other
A ttuchmcnts:
Bid tabulation
Slbnittcd by:
, ana~
Appropriation code:
555-09862-546200-590-000
010-01144-530300-521-000
o None
~ Printed on recycled papor
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CITY '. 01' ' CLlIAR""'I n
.tD 1".'4 o.~ JULY 11, 1'"
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tnflRYR MAJHPRAMll rtARDWMI . lU.JIITDfAIIC.
UN%VBR8AL F%NANCIAL
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,DIOITAu &OUInMRNT
TAMPA. FLORID1\.
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TAMPA. FLORID1\,
'LONGMOOD.' FLORIDA
ITEM
~ , DESCRIPTION
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HOtrrllLY J NmUAu
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1215;000 14,1~0.00
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844.00 10.1~I.OO
1,OB7.00 13,04~.00.
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2,181.00 ~G.11~.00
~,G12.00 31.344.00
TOTAL .RICI
31.956iOO'
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45,924.0,0
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30 D^YS
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The A~4 computer located' at
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TABLE OF CONTENTS
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OVERVIEW
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Key,CGS Data, , ,. . . . , . . ,.
Map & Key Service Characteristics
. ' .
. .. . '..
, "
C:USTOMERS
\1..
. .... ..
.' .
1
. .
2
3
4,
. .. 5
'6'
'7
8,
9
10
11
. -12
:""
, ,.
Total Customers (NaturnI & LP)
Residential Firm Natu'ral Gas Customers
Non-Residential Firm Natural Gas Customers
Interruptible Natun\1 Gas Customers ......
Propane (LP) Customers
New Customers Connected
Net New Customers '. . . . . . , . . . . .
Customers Vs. Revenues by Class
Customer Equivalency . '
. Jurisdictional Breakdown
Jurisdictional Breakd<?,wn (Outside of Cl~aterl '
. .,:.
,',
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.....
, .;
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, ,
,
DISTRIBUTION MAIN LINE STATISTICS
" '
",
System Miles of Main
New Miles of Main
Miles of Main Replaced
Natural Gas Customers Per Mile of Main
. .. . . .'/. . .
:13
14
15
i6
., /~
TRANSMISSION PIPELINE CAPACITY & DEMAND
,,'
Peak Contract Demand (MMBTU/Day)
Peak Load (MMBTU/Day)
Therms Sold (Mil~ions)
'. .
, ,
, , '. . . . " 17
" 18
19
,
" ,
, , . . . . . . . 20
. , 21
. . '. , . .
. "....
,. .
EMPWYEES
Authorized Emplo~fees . . . . . . t,
Customers Served Per Employee,
. . .
,
PROGRAMS
Meter Change~Out Program
Water Heater Promotion Program
. .'.,. ..
. '.,.
,
22,
23.,
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REVENUES
,
. .
. .
. . .
24.
. . 25
. . 26
. . . .' 27
. .. .,28
29
'30
31
32
0,
Total Revenues Overview
Gas Revenues Overview.
Other Revenues Overview
Total Revenues
Gas Sales (Natural' & LP)
Gas Sales By Type of Customer,.
Installation Revenues .0
Service Revenues '. .
Appliance Related Sales
.. . .. . . . .
., ". .
. . .
. .. , .. . ,.,
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" , .. .. . .
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OPERATING BUDGET
to,"
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.,33,
. '.' .- .34
35
. . , . 36,
. '. . . 37
.' 38
.. .," . 39
. .'. . 40"
41
42
. 'I
,-
Operating Budget Overview
Total Operating Budget '.,.
. Cost of Fuel &', AppliaIJces ,..
Persoimel Related Services
Payments to City . . . . , .
Debt Service Principal '& Interest
Internal City Services
Taxes & Insurance
Capital Improvement, Renewals & Replacements
"Advertising & Promotion . .,' '. , , , . .
. .
,
.........
.
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NET BUDGEI' & NET INCOME
"
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Accounting Treatment
Net.Budget (Cash'Basis)
Net Income (Accrual Basis)
Income Statemel1t ~ Fiscal YTD 6/30/94
,Balance Sheet ~ Fiscal YTD 6/30/94
,.
"
'. 43
.'44
'.... 45,;,.
46, .
47
.'
, , .
,
\ i
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FY 94/95 GOALS & OBJECTIVES
'Mission Statement &'Key result Areas . . , . .
K~y Objectives and Goals , " . . , . . , . . . .
. . . ., . .'
48'
, 49~53
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CLEARWATtR GAS SYSTEM
OVERVIEW DATA
service Area in Square Miles
Population
Dwelling Units
135
420,000'
193,000
customers - Total NG+LP
Residential Firm NG
Commercial, Firm NG
Interruptible NG
Liquid Propane NG
% of Dwelling units Using CGS Gas
Miles of Natural Gas Main
12,010
9,912
1,938
11
149
6.2%
"
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Remarks/Oua1ifiers
North Piriellas Co. Only
Per PEDC Data
@ 2.18 occupants/Dwelling
June 1994 Billings
"
n
II
11(132 res/17 com)
June, 1994'Billin9 Month
482.87 June 30, 1994 Actual
, Natural G'as 'Customers/Mile of Main
tof Residential Firm Customers:
With Water Heating
With Gas cooking
with Gas Heating
Annual Heating Degree Days
Annual 'Cooling Degree Days
Peak Contract Reservation (MMBtu/Day)
, All Time Peak Demand Load (MMBtU/D~Y)
Annual Peak Demand Load (MMBtu/Day)
.,. .
" ,
24.6 June 30, 1994 Actual
51.8% FY 92/93 Actual
53.0% FY 92/93 Actual
73.9% FY 92/93 Actual
75%
40%
JO%
532
3,613
10,219
10,661
8,967
It
7,853
Annual Gas Sales (Therms)
Annual Gas Purchases (Therms)
Annual Load Factor vs. Peak
Annual Load Factor'vs. Contract
Average Monthly Load Factor
14,875,040
14,833,690
Avg. Single Family Home consumption
(Therms)
273
Annual Gas Sales Revenues
$12.32M
Employees (Full-time Equivalent)
customers Served/Employ~e
91.7
150.1
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Estimated
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10 Yr. avg. ~OAA Data @ Tampa
"
November 1992 -,April 1993
January 21, 1985 Actual
FY 93/94 (February 2, 1994)
FY 92/93 (March 14, 1993)
FY 92/93 Actual
FY 92/93 Actual
1,
FY 911.92 Actual study
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FY 92/~3 Actual
FY 93/94 Budget Authorized
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,
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June 1994 Actuals (80 Empl.)
, .
OVERVIEW OF
CLEARWATER GAS SYSTEM
(A DEPARTMENT OF THE CITY OF CLEARWATER)
KEY SERVICE'
CHARACTERISTICS & DATA
~
-
-
. . PIN ru.As , .
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-TAMPA BAY/SUNCOAST AREA-
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'- NATURAL &: PROPANE GAS SERVICE
- GAS' APPLIANCE SALES &: SERVICE
- INSTALLATION' OF CUSTOMER GAS PIPING
DOMESTIC AND COMMERCIAL
GAS EOUIPMENT SERVICE
135 SQUARE MILES OF SERVICE TERRITORY
- 483 MILES OF MAIN PIPELINES
- SERVE 11 MUNICIPAL AREAS:
BELlEAlR
BELLfAJR BEACH
BELlEAJR BLUFFS
BELLEAJR SHORES
CLEARWATER
DUNEDIN
INDIAN ROCKS BEACH
LARGO
OLOSMAR
SAFETY HARBOR
TARPON SPRINGS
AND UNINCORPORATED
NORTH PINELLAS COUNTY:
CRYSTAL BEACH
EAST LAKE
HARBOR BLUFFS .
HARBOR HILlS
HIGHPOINT
OZONA
PALM HARBOR
TOP OF THE WORLD.
- 12,000 CUSTOMERS
- $ 12.5 MILLION ANNUAL GAS REVENUES
10,661 MMBTU/DAY PEAK DEMAND (1/21/85)
10,219 MMBTU/DAY PEAK CONTRACT (FGT)
- SUPPLIER: FLORIDA GAS TRANSMISSION
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,"
CLEARWATER GAS SYSTEM
',,I GAS SALES* BY TYPE OF CUSTOMER'
($ Millions) .
. ' ' ',. '.' .
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$ ~.17. .+3.'1 %'
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Residential
Firm
Commercial
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c .. .r n. ~
,FY 88/89 NA NA
...
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FY 89/90 NA NA
. FY 90/91 $1.93 ' $5.71
FY 91/92 $2.67, . $6.50, .
FY 92/93 " $2.79 ' $7.i3
'9r"OF,TOfAL I
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General Fund Dividend
Pay~nt In Lieu '01 Tax.. .
Ganeral Fund Admin Overhead
Utility Cust~'r Support
Gatllg. Charg..
O1tler Interfund Chargtta
$24.000
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$2.290.22e
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,Clearwater Gas System. . ,
Statement of Assots, UablUtles and Fund Eqully
o" June 30, 1994
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Assets'
Beg 'of FY
'*' Change ":
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Current
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ee'sfl
. :'($772.761),
" N/A
($2,388, 120~
(16,Sn)
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,($3.. 160,6a1)
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, , .
'AccOunts AecelVa~le
1,217,195'
1,200,618
, "
Restrlctect AsSets
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2,~54,746,
2,464,746
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,. . .Inventories
547,477
83,109
14.73%'
, 584,366
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.0.16,*,
.It, ,
25,773
14.173,584
14.199,3~7
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Cue from olt1er Funds
1,040,500
3,107,817
, 298.58,*"
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4,148,317
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. Total Assets
$19.499.634
$18.687,632
$612.002
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$349,612
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$824,93,3
$475,' 21
, 233,060
49.1,0%
76,752
156,308
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7.445.618'
7,445,618
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6~7 ,066
76,282
12.16%
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703,348
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to,292.675
9.983,519
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309,156
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$'9.499.634
$ t 8.687 .632
$812.002
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.c.L.BARWATER GAS SYST~'S MISS{ON STATEMEm
To serve the natural and LP gas needs of the customers in the Clearwater and surrounding
J17orlda, Su"Coast area in tile most safe, reliable aIJd economical manner possible while
optimizing load growth, customer salisfaction, fina"cial return to the City of Clearwater and
the equity value of the Clearwater Gas System (CGS).
KEY RESULT AREAS TO MEASURE CLEARWATER GAS SYSTEM'S S1}CCESS
'Financial Performance - Defined as budget performance, growth in dividend returns to the City of Clearwater
and growth in the equity value of the CGS.
Safety - Defined as conducting our work in compliance with Federalt State and local regulations to insure the
safety of both the public and our employees.
Municipal/Community Relations - Defined as conducting our work with a high regard for community
improvement and a sensitivity for community social needs to foster a spirit of cooperation and pride
, between CGSt our employees and 'the communities we serve.
~ - Defined as insuring competitively priced products and service costs as compared to the indust,ry,
alternate energy sources and surrounding utilities.
Reliability - Defined as insuring adequate and dependable supply from our pipeline supplier(s) and excellence
in the delivery of gas to our ultimate consumer.
Load Growth - Defined as customer and load retention, additions and increased gas usage to improve system
utilization and enhance profitability.
Customer Satisfaction - Defined as:
Customer Service - the speed, accuracy, depe~dability and overall quality, of execution of our
constructiont maintenancet servicet installationt sales and customer support functions.
New Customer Programs and Services - the ongoing identification of external customer needs and the
development qf new programs and services to meet these needs and build profitability.
Orga.nizational Effectiveness - the maximizing of organizational responsiveness and the minimizing of
operational and regulatory barriers to efficient and effective customer service ex'ecution.
Employee Quality - the development, of service quality through work force training, education and
attitudes. ' ,
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MANAGING DIRECrOR'S ,KEY OBJECTIVES AND, GOALS
FOR THE CLEARWATER GAS SYSTEM ~ "
Financial Performance
F-I ,Department Budget - To continually manage a cas Departmental Budget which is I
realistic, adequately funded, done on time and maintained within expenditure limits while
insuring a high level of selVi,ce to our customers. Authorized cas Departme~tal budget
levels for FY 94/95 are:
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Total Revenues =
Operating Budget =
Authorized Employees =
$ 17.7 Million
$ 15.8 Million
95 PrE
(CGS 1).
F-2 . Net Income Before Dividends - To produce Net Income Before Dividends of at least $
, 1.95 Million in FY 94/95 in order to insure at least a $1.0 Million dividend to the City
of Clearwater for FY 96/97. Total cas payments to the City's General Fund including
. Dividends, Payment in Lieu of Taxes and Administrative Interfund Transfer are budgeted
to be $ 2.08 Million for FY 94/95. . . , (CGS 2)
F-3 'Gas Fund Equity - To increase the value of the CGS as measured by a growth of at least
, $300,000 in Gas Fund Equity in FY 94/95. (CGS 3)
F-4 Gas Meter Testing - To change-out, rebuild and test 1,200 gas meters (a,IO-year program
of 10% per year) in FY 94/95 in order to maintain unaccountable gas losses at less than
I % as measured on our annual U. S. Department of Energy Report and Supplemental
Gas Supply and Disposition Report for the calendar year 1994 and future years~. This
. report will be completed by April 1, 1995. (DIS 1)
F-S Business Planning - To develop a proactive CGS Business Plan for FY 95/96 by July 1,
1995, and obtain approval by,the City Commission to implement it by September 30,
1995.
(CGS 4)
F-6 Service Revenues - To increase oveniIl service revenues by' 47% over the previous year
to $250,000~ to be broken down as: $100,000, Code #212; and $150tOOO, COde #221
within approved budget. (SER 1)
'.'
, F-7 Installation Revenues ~ To increase installation revenues 100% over the previous year to '
$440tooo within approved budget. (INS 1)
I
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S-I, Safety Planning - To review our compliance requirements and update the comprehensive
CGS Safety Plan by June 1 t 1995, to insure our ongoing compliance with all Federal,
State and local regulatory requirements for the safety of the public and our employees
and in order to avoid incurring Florida Public Service Commission fines for violation of
compliance with codes, within approved budget and staffing levels. , . (ADM 1) .
S-2 Alcohol Testing - To provide technical assistance to Human Resources to develop an
alcohol testing program for CGS by December 31, 1994, to insure our compliance with
the Federal mandated regulatory requirement on alcohol testing as required by the Florida
Public Service Commission (FPSC) to avoid paying FPSC imposed fines, within
approved budget and staffing levels. (ADM 2)
S-3 Emergency Planning - To develop an updated CGS Emergency and Storm ~lan by May
1, 1995, which assesses all readiness and backup requirements and includes any budget
requirements for the FY 95/96 budget process, within approved budget and staffing
levels. . (RAD 1)
S-4 Old 'Gas Pipe Replacement - To replace at least 2.0 miles of old cast iron, xtrube or
galvanized main within approved budget in FY 94/95 in a.ddition to a budgeted 2.0 miles .
, of highway relocation and main replacement work in FY 94/95. (DIS 2)
!
S-5 . Cathodic Protection.- To maintain cathodic protection down sectionsto 10% or less of
the total 380 test stations and to complete 100% of the req'ufred cathodic protection
electrical survey within approved budget on a three (3) year program as follows:
o
o
o
FY 94/95 - 10.29 miles
FY 95/96 - 20.65 miles
FY 96/97 - 8.29 miles
(DIS 3)
Municipal/Community Relations
M-l Pinellas Community Awareness - To conduct a CGS awareness program for at least
twelve (12) community or commission meetings during FY 94/95 and to work with local
media to obtain favorable coverage o(same to showcase cas programs and services and
build community awareness within approved budget. (MKT 1)
M-2 Pasco Community Awareness - To conduct a cas awareness program for at least twelve
(12) community or commission meetings during FY 94/95 and to work with local media
to obtain favorable coverage of .same to showcase cas programs and serviqes and to
build community awareness within Pasco County with current approved staff and without
overtime. (pAS 1)
I '.'
50
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P-I. Supply Price Comparison Plan - To submit monthly reports by the 20th of the following
! . month to the Managing Director which displays our monthly purchased gas supply cost
I and Purchased Gas Adjustment (PGA) balance as well as an indicator which compares
the Florida Gas Transmission Index and the American Public Gas Association Index for
Natural Gas with that of CGS's purchased price during FY 94/95.. This 'will provide
CGS with the basis for monthly PGA billing and a benchmark to budget our gas
supplier's performance and pricing. (ADM 3)
Reliability
R-I Supply Planning - To i~sure ~dequate future supplies. of natural and LP gas by
monitoring daily 'gas consumptions and submitting a monthly report by the 20th of the
following month to 'the Managing Director during FY 94/95 and developing an updated
IO~year forecast of gas supply needs by May I, 1995, and building this into 'the
long range CIP budget requirements forecastt within approved budget and staffing
levels. . (ADM 4)
~.
R-2 Dispatch Planning - To develop a long range Gas Dispatch requirements study which
looks at the equipment and space requirements including redundancy of operational
capability by February 1, 1995, to build any needs into the long range CIP budget
" ' forecast process. ~ 3)
Load Growth
I.r 1 Customer Growth -To increase by 64 % over FY 93/94 ievels the customer growth rate
in Pinellas County and Pasco County by connecting at least 1,150 new customers (850
Pinellas and 300 Pascot if approved) within approved budget in FY 94/95. (SAL 1)
L-2 Pasco County Growth .: To expand cas gas mains into Pasco County by installing at
least 20 miles of new gas main and connecting at least 300 new customers in Pasco
County within one (1) year of regulatory approval to proceed and bond funding within
approved budget. '(pAS 2)
" .
L-3 Appliance Sales Program ~ To sell at least $270,000 (compared to $15~,279 in FY 92/93
and a projected $175,000 in FY 93/94) of new appliances and generate an average gross
sales profit orat least 30% in FY 94/95 while also maintaining inventory. levels 'and sales
programs sufficient to support such goals within approved budget. ' (SAL 2)
, .
L-4 Gas Light Mark~ng Program ~ To install at least 75 new gas lights in FY 93/94.
'~,
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Customer Satisfaction - Customer Service
CS-l Appliance Repair Responsiveness ~ Complete at least 95% of all appliance repairs within
three (3) working days of-the customer.s request or by a later date as requested by the
customer during FY 94/95 within approved budget.. ' (SER 2)
I
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CS-2 Service Order Responsiveness - 1:0 complete at least 95 % of customer connect requests
taken by 3:00 p.m. daily within one (1) working day of the customer's request. '
or by a later date as requested by the customer during FY 94/95 within approved
, budget. (SER 3)
CS-3 LP Service Quality, - To install 95 % of LP tanks within one week of receipt of tap order
and to track LP outages due to lack of delivery, maintahiing a 1 % or less failure
,rate based on the number of customers billed within approved budget and, staffing
levels. (DIS 4)
CS-4 Construction Responsiveness - To complete new gas main and selVice line installations
that are ready for construction 95 % of the time within approved budget and staffing
levels as follows:" ' '
0"
o
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, ,
On lineselVice, no permit -- 12 working days after receipt of tap order.
On line selVice, with permit -- 40 working days after receipt of tap order.
Main extension under 2,000 feet, no, permit --" 30 working days after
receipt of tap order. ,
Main extension under 2,000 feet, with permit --' 40 working days after
receipt of tap order.
(Note: Mains over 2,000 feet will require these measures plus additional
time for construction of the footage over standard.) (DIS 5)
o
, ' "
CS-5 Permit Responsiveness - To prepare at least 95 % of construction permits within the
following time panuneters within approved budget and staffing levels:
o
o
Service lines -- 3 working days.
Gas mains under 1,000 feet -- 6 working days.
(Note: Mains over 1,000 feet will require these measures plus additional
time for footage over the standard.) (DIS 6)
I
CS-6 Installation R~nsiveness - To complete 95 % of domestic conversions.' propane to
natural, within 15 working days after the meter has been set, with customer approval,
and to complete 95 % of commercial conversions, propane to natural, within 20 working
days after the meter has been set, with customer approval, within budget. "(INS 2)
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Customer Satisfaction - New Programs and' Service.'i
CN-l Pinellas Key Customer ContaCt Program - To Lake the leadership role in, identify our 75
largest customers and all of ou~ customers who 'Consume a total of 18,000 thenns
annually, scheduling personalized management contacts to express gratitude for our
business relationship and obtain customer feedback on our level of service and customer,
need which we might be able to serve better at least quarterly for the first group of 25, '
semi-annually for the next group of 25, and annually with the last group of 25 followed
by management correspondence in FY 94/95 withi~ approved budget. ' '(MKT 3)
"CN-2 Pasco Key Customer Contact Program - To reevaluate those customers who fall,among
our largest 25 customers as well as all customers who consume 18,000 therrils annually,
, con'ducting personalized p~esentations semi-annually for the first group m"d annually for
the rest with current approved staffing without overtime. (pAS 3)
CN-3 Alternate Fuel Vehicle' Program' - To contact and prepare cost benefit analyses and
proposals for 10 public and/or private fleet owners. converting 2 fleets to natural or LP
gas with a total of 25 vehicles converted within approved budget. (MKT 2)
, .
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Customer Satisfaction - Organizational Effectiven~s
, CO-I Inter-departmental Effectiveness - To. meet quarterly during FY 94/95 with Gas Dispatch
customers (Solid Waste, Water t Sanitary Sewer and Gas) to insure Dispatch is meeting
the needs of its customers and to develop measures for improvement. (RAD 2)
Customer Satisfaction - Employee Ouality
,.\
cB-l 'Employee Teamwork - To ~aintain at least eight (8) trained team ieaders and at least
four (4) employee problem solving teams during FY 94/95. (CGS S)
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,ANALYSIS OFTHE RECYCLING C~IMATE AND .,
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ORGANIZATIONAL CH,ARTS. . .. . . . . . .. .... .' . ; " 15 &,16,
RECYCLING PROGRAMS :'STAFFING."!. ..'. .. :. . ;'. 17
MAJOR MILESTONES . . . . . . . . .'. . .
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APPENDIX A . . , . . : . . . . . .": . .'. . . . ; '.' FINANCIAL PLAN
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EXECUT.IVE SUMMARY
The City of Clearwater Department of Solid Waste, herein referred to as CSW, b'egan providing
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~he citizens and busine~ses of Clearwater with three, new, full service ,recycling programs
during FY 1993/94. In March 1994, the Commercial Recycling Program began collection and
processing of recyclable 'material~, primarily cardboar~. ,In April 1994, the Multi-family
Recycling Program began service to eighteen (18) willing-ta-pay complexes. The Statu~ of
Prog~ess graphs attached (Figures 1 & 2) reflect the number of accounts activity through July
, .
31, 1994 for each of these 'programs'. During June and early July 1994, CSW distributed
residential 18-gallon bins, commenced its Residential Curbside/sort recycling collection and'
began billing a monthly fee to approximately 25,000 accounts for these 26,800 homes or
,
, their equivalents.
~nalysis of the recycling climate and competition, indicates ~ery favorable support for th~se
three' programs. Therefore, we have developed three very aggressive opportunities which we
, (",\ are recommending tl1at the City Commission support. They are as follows:
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Opportunity 1. - Expand the existing level of recycling operations to include those .Water,
Se~er ?r Gas Only. utilities customers alr~adx on our utili~ies billing system and outside the
City who requests 'our recycling service and are willing to pay for the same. This will allow
CSW to optimize its growth and serve approximately 2,500 to 3,000 additional a'ccounts with
the appropriate Residential, Multi.family or Commercial Programs. No, revision to the
Preliminary FY 1994/95 operating and capital budgets for recycling is required if this'
opportunity is supported.
Opportunity 2. - Expand the existing l'evel of recycling operations ,to include other enclaves' and
adjacent cities in Pine lias County. This will allo,w CSW to fill a void, particularly in Residential
and Multi-family service in the 'County and all three programs in our neighboring cities. .
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Mi~or increases ~o the other operating expenses (inventory purchases.. resale.. $,6,000 and
operating supplies.. $2,000)" personal services (overtime..' $3,(00) and transfers to CIP'
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(Recycling Carts & Dumpster acquisitions - $10,000) bUdgets for recy~ling would be requi~ed ~
jf this opportunity is supported.
The benefits ,of implemen~i~g these opportunities to t~e City is to all~w CSW to expand ~nto '
ar~as where it may provid~' its recycling services, meet its goals and increase its profitability .
,so that a larger Payment in' Lieu of Taxes, Administrative Interfund Transfer or Qivldendmay .
be made. A Financial Plan (Attachment A) and a Marketing 'Plan (Attachment B) are provided
as an integral part of thi~ r~port. '
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Opportunity 3. - Hire an additional sales repr~sentative' to support ,the Multi.family' and .
. Commercial programs. 'This will ac~elerate profitability a'nd prq0ide th~ .'sales'resources to', '
, ' ' support opportunities one (1) and two (2). Increases of $32,000 for perso~al ~ervices', .'
$~ ,500 either operating expenses and $?5,OOO for container acquisition 'will be required. This ' "
. oppo~tunitY will, p~y for' itself in the first year while providing ~ 20 percent return on
investment. '
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We request City Commission approval to pursue opportunities one, two and three.
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INTRODUCTION
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, Clearwater was initially incorporated in 1891 as Clearwater Harbor. It was originally an '
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a,gricultural and. fishing village. In 1896 Henry B. Plant brought rail travel to ~Iearwater and
built the luxury Belleview Hotel. In 1915 Clearwater was chartered as a municipality and has
since that time evolved sys'tematically into a resort community and more recently a busine'ss
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and manufacturing center. Clearwater is one of the largest:cities in the Tampa Bay area.
It occupies, 26.4 ~Quare miles on the, highest bluffs along Florida's coast, standing benveen
thirty, a~d seventy five f~et a~ove sea level.
CI~arwater,has appr9ximately 28,000 single family. residences, and approximately 20,000
~ulti-f?n.'i1y living units. 'There, are approximately. 9,000 'businesses registered 'with the
Chamber of Commerce. It is the county seat of Pine lias County, one of the southeast's most
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industrialized counties providing a broad scope of economic be~efits ranging from tourism.
to clean light industry and' electronics.
Clearwater is a' prdg'ressive, family-orieriteq city. which takes great pride in serving its citizens
well. In line with that commitrt:lent, Clearwater has just embarked on a brda~ scoped, qty. "
wide, full service recycling program.
GENERAL DESCRIPTION OF RECYCLING SERVICES
The City of Clearwater Departmentof Solid Waste, herein referred to as CSW, is providing
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the citizens and business community of Clearwater with a full-service recycling program. This
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currently includes Residential, Curbside/curb sort collection to approximately 25,000 accounts
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for 26,800 homes all of which'arebilled a monthly fee. From mid June to early July 1994,
CSW ini'tially distributed residential 18-gallon r.ecye/jng bins to each of its active solid waste
black barrel customers. Since an account may represent a duplex (2 homes), a triplex (3
homes) or a small hotel/motel of less than 15 units (14 homes), the fjrs~ month1s volume is '
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an approximation. In addition, CSW cur'rently provides Multi.family collection service to 50
complexes (approximately 4,300 living units). CSW's goal is to provide ~ulti-family service
to 230 complexes (approximately 20,000 living units) 'in the next three years. Finally,
, qO,mmercial collection is provided to 277 businesses. The Commercial r~cycling program
uses a flexible rate structure that enables it to be competitive with the private recycling
companies 'operating within Clearwater.
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Each program is a separate cost center for good' accountability. The Residential Program
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is oriented to recycle newspaper, three colors of glass bottles and jars, plastic milk jugs and
soda bottles, and aluminum and steel cans. The Multi-family. Program collects newspaper,
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aluminum and steel cans; the three colors of glass and corrugated I cardboard. The
~ommercial' recycling program is oriented primarily toward old corrugated cardboard,
newspaper, aluminum and steel cans, office p'aper and glass.
Particular emphasis will be placed upon the old corrugated cardboard portion of the
commercial recycling program. This is the most lucrative commodity and will provide the
, ' , greatest return for effort expended. It is also the commodity most'sought after by the
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private cOl'Dpanies. The Commercial Program 'N.i1I be the, major revenue generator and is
expected to provide, the most revenue for the program as a whole.
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In addition, the recycling program provides a Multi-Material Dropoff Center which takes all
. commodities collected in the three programs, a community service program that provides
free recycling service {or office and computer paper to nineteen (19) public schools, free
. recycling 'at coastal and neighborhood cleanups and City-sponsored events and a "mini
d~opoff center at the City Marina. Currently, both the Multi-Material Drop-off Center at 1701
N., Hercules Avenue and the "Mini Drop-Off" Center at the City Marina are operational. There
are 'six .(6) public schools participating in our free recycling service for office and computer
paper. This academic year, the remaining schools will be approached to participate in this
no charge progr'am. Finally, three neighborhood cleanups have occurred:' -
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A full-service Educational and Promotional Program is being conducted to reach schools, civic
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groups, business organizations, charitable groups, and Homeowner Assodations as well as
interested individuals. An educational timeline'is provided on Page 86. Please see Marketing
Plan - City wide Recycling Program Strategy Section.
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Processing and marketing of recyclables are accomplished byCSW at its new complex, 1701
N. Hercules Avenue. There recyclables are sorted and prepared for market. Marketing is
a dynamic process to optimize profits. Markets are continually sought after and spot
marke~ing of recyclables will be used if need be, 't6 take advantage of opportunities to
increase profit. Nei~hboring municipalities have been invited to let u,s market 'their
recyclables to in~rease volume for more ~evenue: Dunedin is currently marketing newspaper
through CSW. Largo has ~hown interest. The processing center shipped i~ July 8' tons of
aluminum cans, 71 tons of cardboard, 73 tons of glass, six (6) tons of office paper, 287 tons
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of newspaper, five (5) tons of plastic and nine (9) tons of steel cans and scrap metal.
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ANALYSIS OF THE RECYCLING CLIMATE AND COMPETITION
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Clearwater is a sparkling resort city with a progressive, environmentallY o.r;~(It~d population.
The citize~s of Clearwater enthusiastically support recycling. In a 1993 citizen survey, 82%
of the population supported recycling and said that they would pay up to $2.00 per month
for the service.
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T~e Solid ~aste, System in Clearwater is an enterprise fund. All Solid Waste service is
controlled by the Department of Solid Waste. Clearwater provides a full-servk:e Solid W~ste
System which furnishes all types of service except roll-off., Roll-off is provided by seve'n (7)
private waste hauling companies functioning under City supervision and control/ed through'
an. annual permitting process.
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Recycling service, a component of the Solid Waste System, is also provided by the
Departmentof Solid Waste. Re,sidentiaJ and Multi.family r~cycling is provided .only by the City.
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No private companies are permitted to compete in, the residential and multi.family recycling
. market. Commercial recycling is open and competitive to State certified recov~red materials
dealers (recyclers). The City of Clearwater cOf!1petes with the private recyclers in the
collection of cardboard, newspaper, glass, aluminum and steel cans, using a flexible rate
schedule. These private recyclers are Waste Management, SFI, Kimmins, Waste Aid, ACe
Recycling, Accurate Paper Recycling and Metro. As markets develop, additional products will '
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be added to the yarious programs. Some interest has been' shown in additional mixed
plastic, such as, detergent jugs and other non-hazardous containe~s.
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The City of ,Glearwater Recycling Program is governed by an ordinanc~ designed to conform "
. strictly to the State ~tatlJtes (HB461). CSW has received over 'fifty (50) unsolicited requests
for its Residential Curbside/sort and Multi-family Recycling services from potential customers
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outside the City. Most of these requests come from customers/accounts already receiving
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a City utility bill for some other service provided.
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I~ addition, preliminary discussions with the cities of Dunedin and Largo have already
. occurred that suggest negotiating recycling service agreements may be possible.
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PRODUCTS AND SERVICES
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. The City of Clearwater Recycling System is designed to provide optimum service to
residential, multi-family and commercial customers.
Residentiai - The City of Clearwater Residential Curbside/s9rt Recycling Program is providing
service to approximately 26,800 single family residences. Each residence has been issued,
an 18-gallon yellow recycling bin. Residents are being serviced once a week on their .
designated recycling day. Customers may purchase up to thfee(3) additional recycling-bins
(a total of 4) which ,will be serviced weekly at no additional charge. Customers unable to
carry their bin to the curb can purchase a bin cart from the Department of Solid Waste for
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cost plus $1.00 delivery charge. Custome~s will be reminded of the availability of ca,rts and
bins twice each year. Customers who are 'physically unable, for medical reasons, may
provide a doctor's letter v~rifying their inability to place t~e bin at the curb and re.ceive "back
door service" from their recycling route driver at no additional charge. Oth~r residents who'
wish "back door service" may request it from the Department for a fee equal to twice the
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normal monthlt rate... Because our staff is austere, we do not ~dvertise this service, but
make it,availa,ble to customers who travel and do not want their containers to be teft at the
curb;
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Multi-family - Multi~family Recycling Program is u'sing gO gallon-semi-automated carts and
Dumpsters to provide this service. The service is tailored to the needs of each individual
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complex and will become a portion of a fully integrated Solid Waste program. Complexes
are furnished with one or more "clusters" of gO-gallon semi-automated carts or, dumpster(s)
~r both' for recycling. Collection centers composed of gO-gallon semi.automated carts , .
and/or dumpsters are located within each complex to make recycling convenient for the
occupants.
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The number of collection centers (clusters) will vary depending upon the size and physical
layout of the 'complex. Frequency of collection is dictated by the. type and volume of
recyclables 'generated., Multi.family recycling is marketed by the multi-family' recycling
coordinator who performs waste audits on the condominiums or apartment complexes and
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recommends a balance'solid waste service consisting of collection and disposal of garbage
and recycling. Implementation of the program is designed to save the complex money.
,Sales goals for numbers'of billable clusters of carts and dumpsters, as well as number of'
complexes served, are t'ed to the pro forma approved by the City Commission as part of t,~e
bid process.
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Commercial- The Commercial Recycling Program is operated in competition with the State
certified recovered materials dealers (recyclers) registered to do business within Clearwater.
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The, City will compete with the private recycling- companies using a flexible' rate schedule
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'which permits the service' tq be provided in a cost effective manner. Commercial service is
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provided through the use of 90.gallon semi-automated carts and D~mpsters. . Recycling
service is tailored to each individual business and will become a part of a fully integrated solid
waste progra~. Sale of recycling service to commercial enterprises is based upon a waste
stream analysis and a proposal for service which will result in cost savings to the customer.
The Commercial Program will target cardboard, aluminum and steel cans, three colors of
glass, newspaper and office paper. The number, and size of containers 'as well as the
frequency of pickup is, dictated by the volume of recyclables generated by the business.
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Dronoff Center - CSW operates a dropoff center for recyclable materials at the Department
,of Solid Waste complex, 1701 N.'Hercules 'Avenue, Clearwater, which is located, in the
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, geographiCal center of the City. This center accepts all commodities recycled in the
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Residential, Multi.family and Commercial Programs. Appropriate signage has been place'd at
,the center to instruct citizens on proper use of the center.
, Processing - CSW operates a recyclables processing center at the Solid Waste Complex.
There contaminants, if any, are removed and recyclables processed for shipment to market.
A processing building has been constructed and a baling system installed designed to bale
newspaper t cardboard, plastics and steel cans. Other processing equipment used ,includes
an aluminum can crusher/blower, a skid loader and a forklift. Glass, separated by color, is .
placed in rolloff containers prior to being shipped to an end, user. ,
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CommunitY'Service . Free office paper and computer paper recycling is in the proc~ss of
being offered to, nineteen (19) public schools in Clearwater. Currently, six (6) schools are,
participating. In addition, at no charge, staff and equipment are b~ing provided to collect.
recyc1ables at coastal and neighborhood cleanups. Three (3) neighborhood cleanups have
taken place this fiscal year. A coastal clepnup is planned for September 199.4. Upon
request, containers are provided to collect recyclables at City-sponsored events such as fairs
and festivals. A notice isbeing prepared for handout at the special events permitting counter-
making applicants aware of the availabilitY of recycling support. Recycling support is free to
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City-sponsored events. Other ev~nts will be served for a fee based upon the level of support
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required. A mini-dropoff, center is located and serviced at the City Marina.
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~ducation and Promotion. A full.service education and promotion program is being p'rovided.
See Ma'rketing Plan - Citywide Recycling Program . Marketing Strategy (Ap'pendix B).
Recycling Coordinators are av~i1able to set up displays and give presentations to schools,
. civic groups, business organizations, charitable organizations, homeowners associations and
any interested business, professional or civic meeting. Trained speakers are available upon
,'request to provide information on 'recycling and recycling services
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OPERATIONAL PLAN
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Mission. To provide a cost-effective full-service city~ide recycling, program for 'Clearwater'
which in~ludes residential curbsidE'/curbsort c~lIection, multi-fam~ly colle~tion tailor,ed to each
complex; a commercial program competitive with private recycling companies and the
processing and marketing of recyclables to,optimize profits and return maximum revenue to
the program to offset Qperating costs while providing the City a worthwhile return, on
investment.
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Conceot - The City of Clearwater Solid Waste Department (CSW) is providing a full-service
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citywide re,cycling program for Clearwater. The, program consists' of residential
~urbside/curbsort recycling collection for all single-family residences all of whiCh are billed
a monthly fee, multi.family recycling service for a minimum of 230 complexes (ap'proxima~ely
20,000 homes) phased i~ over a three-year period, a commercial collection program oriented
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toward commercial cardboard that Js competitive with private recyclers phased in over three
years, the operation of a multi-material dropoff center and the processing and marketing of
recyclables for the purpose of returning the income therefrom to the recycling program. This
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, revenue is being used to qffset costs and provide recycling service to Clearwater citizens at
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the lowest possible rate in the long term.
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, Residential ~ Commencing June 13, 1994, CSW began issuing one IS-gallon yellow recycling
container stamped with the recycling logo ,to each household with"full explanatory information. '
Included in this information was notification of" first and supsequent collecti~n days, what
materials are accepted, and a r:nagnet stating the household's collection day. A radio
frequency" identification (RF1D) system has been installed to colle~t necessary data to
effectively analyze and manage the program. The program is still being modified and should
be fully operational by November 1, 1994.' Data, when, fully reliable" will be used for
reporting to City management, the City Commission and the State. Data will al~o be used
to target areas that will need more intensive educational and/or promoti,onal effort to bolster
program participation. Measurable ,objectives include a recycling target of 30% of total waste-
generated, achieving a t~rget participation rate of 65%. and increasing the revenue from the
, sale of recyclables by 10% annually.
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Effective June 27, 1994, CSW began' serving all of the single family, residences or their
equivalent in Clearwater with once-a-week curbside collection of newspaper, aluminum and
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steel cans, three colors of glass food and beverage containers/plastic milk/water jugs, and
plastic soda bottles. If unacceptable ma~erials are found in the container, CSW leaves an
explanatory note and the material' with the container. Collection of recyclables is
accomplished by using seven (7) customized recycling vehicles on thirty-four (34) routes, five
days per week, with an average of approximately 757 passbys per route/per day. Two (2)
additional recycling vehicles are" used as backup. Due to the seasonal fluctuation in
occupancy of the single-family residences, and in an effort to maximize, program profitability,
, CSW wants to offer recycling service to any residents near its routes' that can be cost
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effectively served and conveniently billed. If approved by the, Commission, this service will
be provided whether the owner plans to annex into the City or not.
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Any acceptable material left at the curb on the ,scheduled collection day or alongside the
container is being picked up. CSW provides "back door. recycling collection service to
qualified residents (qualified being a letter from the residenfs doctor indicating a medical
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need for this service) at no additional, charge. Replacement of damaged or missing
containers, not due to negligence or abuse, is provided at ho cost to the resident.
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N1ufti-Familv - The Multi-Family Recycling Program is designed to serve a minimum of 230
Gomplexes (20,000 living units) phased in over a threeAyear period. CSW provides individual
programs tailored to meet the needs of each complex based upon the physical layout of the
'complex and the desires of the residents. Initially, 'an analysis of the distribution of
complexes,' their location and respective number of units was conducted. Representatives
of CSW are approach!~g larger complexes first and arranging to meet with complex
~anagers, superintendents or contact persons to determine, on, a case-by-case basis, the ,
needs of each complex. A customized program is being recommended for each complex'
that results in a cost savings. Each complex is offered the opportunity to recycle newspaper,
three 'colors of glass fo~d and beverage containers, aluminum and steel cans. These
materials will be collected using 90-gallon semi-automated carts and/or dumpsters a'ccording
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to the needs of the complex. Currently, one semi-automated collection vehicle is used on one
route five days per week. By mid 1995, through the remainder of the recycling 'contract, two
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semi-automated collection vehicles are programmed on two routes, with approximately 23
stops per route per day. This will allow for expansion of the Multi-family Program to the
230 complexes to be served.
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Commercial - Effective January 1, 1994, Florida Law prohibited local governments and
f.I1unicipalities from denying private recycling companies, registered with the State Department
of Environmental Protection, access to commercial 'recyclables within their political
boundaries. Commercial recycling within Clearwater became an open, competitive market.
Presently, there are seven registered recycling companies operating within Clearwater. In
order to prevent these private recycling companies from siphoning off the majority of. the
lucrative recyclables and with them a large amount of revenue, CSW began competing openly
with the private companies by negotiating service agreements with commercial customers
using the approved flexible rate schedule on March 1, 1994. Currently, CSW has' 227
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customers under contract. CSW is aggressively contacting its solid waste, commercial'
customers to start a recycling service. The CSW Recycling Coordinator has id~ntified the
largest potential accounts and is conducting waste audits to determine the types and volume
of material,to be recycled. Programs proposals are tailored fol' each account that will result
in solid Waste cost savings to the customer. CSW provides for the collection of cardboard,
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office paper, aluminum and steel cans, three colors of glass food and beverage containers
and newspaper. Based upon data gathered, from the waste audits, CSW is able to design a '
recycling program for each business using dumpsters and/or 90-gallo~ semi-automated carts
for the collection of rl;?cyclables. The Commercial sales process is time consuming and
therefore slow, An additional sales representative would enable the' progr,am to meet its
proforma objectives much faster. A Public Works Academy intern, Brian Hewes, has been
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assistin.g in multi-family sales. Mr. Hayes has sold 31 additional clusters to increase incoming
revenue.
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Cor~~gated cardboard makes up the greatest volume of recyclable material in the commercial
waste stream. Cardboard is also among the highest revenue producers. Cardboard
accounts are targeted and phased in as rapidly as possible, These accounts are provided
withappropriately sized dumpsters and serviced by a front.e~d loader. By July 1995, the'
proforma provides for one additional vehicle and driver to be phased into service if program
growth justifies it.
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In addition to cardboardi, a commercial program for glass.' aluminum and steel cans and
, ,
newspaper is being offered. These accounts are determined by conducting a waste audit and
phased in on the basis of volume and marketability of product Starting in FY 1994/95, a
sales target has been established of 50 new accounts per year. These accounts will be
serviced with the use. of gO-gallon serpj-automa~ed carts and collected by a semi~automated
collection vehicle. Commercial office paper recycling is being phased in over the three-year
period, starting with twenty (20) accounts during the first year and fifteen (15) ~dditional each
, year following. The office paper collection method will incorporate the use of gO-gallon carts
, for the collection of white paper and comput~r paper. and serviced by a step van-type
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vehicle. One additional vehicle and driver is programmed to be added in January 1997 to
accommodate customer growth.
Multi-Material DroDoff Center - CSW provides and services one (1) lJ1ulti-lJ1aterial drop-off
center tocated at 1701 N. Hercules Avenue. Separate containers are supplied for the
collection of newspaper, aluminum cans, steel ~ans, corrugated cardboard, plastic milk/water
jugs, plastic,soda bottles, separated three colors C?f glass food and beverage containers and
office paper (white an,d computer). All containers are labeled with CSW's recycling logo,
teJephone number and appropriate signage to clearly indicate the material to be collected.
, CSW provides, at no charge, clearly labeled containers for non-recyclable trash. This center
is monitored and serviced as required, up to seven (7) days a week. ,The multi-material
. dropoff center also provides free recycled yardwas~e mulch to citizens. Mulch provided is
from the Pinellas County mulch site. All previously operated dropoff centers located
throughout the City wer~ deactivated in mi~ July after the curbside recycling program was
initiated.
.'l
Letters thanki~g sponsoring organizations for their support and announcing the dropoff center
closings were sent out in April 1994.
Processing and Marketing Recyclables - In July 1994, CSW began operating its Processing
Center for recyclable materials at the Solid Waste Complex located at 1701 N. Hercules
Avenue. There contaminants, if any, are removed and recyclables processed for shipment
to market. Three full-time, processing employees are being used initially; one equipment
operator and two maintenance workers. The baling system installed is capable of baling
. ne'wspaper, corrugated cardboard, plastic and steel cans. Other processing equipment used
is an aluminum can crusher/blower, a skid loader and a forklift. Glass, separated by color,
is being placed in rolloff containers prior to being shipped to end users. The most stable
and lucrative markets are being pursued by the CSW recycling staff on a continuing basis.
CSW has recently met wilh the Newark Group, a manufacturer using recyclable cardboard,
"
11
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newspaper and offiCe paper/fiber. Other interested markets have also contacted us.
'Consideration is being .glve~ to neg''btiatin'g contracts with minimum prices (floor), above
proforma projections, for 'as many commodities as possible and requesting City approval of ,
the contracts. CSW has the additi,onal option of utilizing the rail spur at the Solid Waste
Complex to ship materials to distant markets if better prices are available. Market prices are.
tracked by the recycling staff through the Official Board Market (OBM), also known as the
"yellow sheet" which 'is the industry pricing standard. This has enabled us to keep abreast'
of th~ highest prices and to' change markets as needed to optimize profits.
. .
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. \
MANAGEMENT AND ORGANIZATION.
MANAGEMENT TEAM/PRINCIPALS
Too Management- The Clearwater Solid Waste System's five RecyCling principals are: Robert
, ,
, .
M. Brumpack, Director, James V. Maglio, Superintendent, Paul H. Nystrpm, Controller, Julia
M. Jablonski, Residential Recycling Coordinator I Thomas J. Glenn, tv1ulti.family and Commercial
Recycling Coordinator. Each of these individuals bring unique competence, special training
and in depth experience in the 'fields of Solid Waste ~anagement and Recycling.
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Mr. Brumb,ack has a 8,A. in Psychology and an M.S. in Public Administration, is a graduate
of the Army War. College and a State certified Recycling Coordinator. He is a former
Operations Research Analyst for the Joint Chiefs of Staff and for seven years was a
management tr~uble shooter for training command of the US Army. For the last twelve (l2)
~~ars Mr. Brumback has been overseeing the operation of the Clearwater Solid Waste
System. For the past seven (7) years, CSW ha~ conducted 'extensive recycling
experimentation. Under Mr. Brumback's supervision, Residential; Multi.Family and Commercial
pilot programs have been ~~nducted in various configurations to determine the best
techniques for recovering and processing quality recyclable's. These techniques have evolved
. '
into the collection, processing and marketing system currently being used by CSW. '
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Mr. Maglio has an extensive background as a Defense Investigator and Counter~ntelligence
Agent and' for the past twelve (12) years has been in: Solid Waste Cqde Enforcement' and
Solid Waste Management. He has an in-depth knowledge of all phases of' Sofid Waste
operations. Mr. Maglio is a State certified Recycling,Coordinator and has been instrumental
'in the development and operation of Clearwater's experimental pilot programs for the last
seven (7) years. Mr. Maglio has also played a key role in market development for the sale
of recyclables.
,
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Mr. Nystrom has a B.S. in Accounting from the University of Illinois and is a CPA. Mr. '
Nystrom has been a Field Auditor for Ernst and Ernst and C~>ntroller of National Van Lines.
r . ," .
He has nine (9) years experience in Solid Waste as Controller. He has provided budget
, .
supervision, financial ~n~lysis and rate studies for the Solid Waste System. In addition he has
, ' ,
developed financial proformas and rate structures that were adopted by the City Commission
for th~ implementati,on of the citywide recycling program.
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Ms. Jablonski has a B.A. (Hans.) in English' from the University College Cardiff, University of
, ' .
Wales and is a State certified Recycling Coordinator. She has been d!,rectly supervising CSW '
recycling programs for the last four (4) years. ' She has a strong background in recycling,
education and promotion, and public relations.
. '
J
. ,
She designed and operated the City's experimental curbside pilot program. She has also
been active in market development for the sale of recyclables. Ms. Jablonski serves as a
,member of the Pinellas County Recycling Committee. '
Mr. Glenn is pursuing a business degree from St. Petersburg Junior College. He is also a
'Stat~ certified Recycling Coordinator. Mr. Glenn has six (6) years experience in CSW with
four (4) years in. recycling programs. He designed and operated the multi.family and
commercial pilot programs. "
"
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, Mr. Glenn designed the CSW recyclables processing facility and developed procedures to
, , '
optimize the Quality of recyclabl~~ prepared for market. Mr. Glenn also brings an extensive
, ba~~ground in recycling sales. Mr. Glen serves as a member of the Pinellas County Recycling
Committee.
OwnershiQ .; The Clearwater Recycling Program is an enterprise of the City of, Clearwater,
operated by the Department of Solid Waste.
. "
ORGANIZATIONAL CHARTS
See charts (Figures 5 & 6) on succeeding pages
"
Recycling Programs - Staffing (see Staffing Plan on page 17)
Timing .' P~rsoni1el acquisitions for the Recycling 'Program were, coordinated with the Human
Resources Department to ,establish hiring dates that were a~ late as po~sible, yet provided
adequate training time .before the initiation of each of the three programs. This was,done to
, '
hold down start-up costs and to minimize the financial impact on the old Solid Waste recycling
cost centers that preceded the three new Programs. Revenues and expenditures in the
Comr}'le'rcial Program' before M,arch I, the Multi-family Program before April' I" and the
Residential Program before .July 1, 1994, have all been included in the old Solid Waste cost
centers which is consistent with the proforma financial statements presented to the City
, '
Commission: Two Solid Waste Worker positions were down graded'to Maintenance Worker
to cut costs in the processing of recyclables. A new Equipment Operator was hired, to
operate the, baler and perform leadworker functions in the processing center. Solid Waste
Equipment Operators (drivers), are interchangeable with other drivers in the Solid Waste
System. This provides the flexibility of rotating personnel to the more physically demanding
jobs su'ch as recycling driver in order to prevent "burn out". Three additional drivers are
programmed in the proforma for hire as the program progresses, provided that the workload
and volume of recyclables' justifies the additional personnel acquisitions.
14
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RECYCUNG PROGRAM STAFFING
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Residential and ~ulti.F~mily Programs are staffed' as follows:
Two (?), Recycling Coordinator (~ange 4)
One (1) Supervisor (R.GO)
Ten '(10) Solid Waste Equipment Operators (R.50)
One, (1) Equipment Operator (R.39) ,
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Iwo, <2> , Maintenance Worker I (R.36)
,16 positions
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, In order to accomplish the initial staffing as indicated above, seven (7)" new positions were .
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, appr~ved by the City Commission and nine eXisting positions appiied or converted t<?,conform '
to the recyciing staffing table above.
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r ,July 1, ~ 995, two additional Solid Waste Equipment Operat9rs are, progr~mmed in' the
, proforma. One for the Multi.Family Program and one for the Commercial Progra"!':
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, January I, 1 ~97 ,one additional Solid Waste Equip'ment Operator is programmed for the
, COrTlrner.cial Glass Program.
, I
, Policy and Strategy
Two drivers are scheduled for hire July' 1 , 1995. One for the multi.family program and one
for the commercial program. A third driver is scheduled for hire January 1, 1997 to support
the commercial recycling program: Again, acquisition wilL only be made if the workload and,
volume necessitates it. " ,', , , ' . ' , " , '
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MAJOR MILESTONES
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10/01/94 Hire an additional sales representative (Recycling Representative) to support Multj. .
family and Commercial Program expansion (Opportunity 3). '
3/31/95' , Provide residential' recycling service to a total of 27,QOO or more homes in the '. c c
expanded CSW service area. '
5/0,1/95 c Begin' expansion of recycling s'ervice into enclaves, unincorpo'rated Pine lias County
and adjacent cities where acceptable (Opportunity 2). ' .
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STRUCTURE AND CAPITALIZATION
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$tructure. The Clearwater recycling program is a subsidiary function of the City of
Clearwater Department of, Solid Waste. The recycling program will be operated as an
, enterprise fund. . Each of the three, programs, residential, multi-family, and commerCial will,
be operated and accounted for as separate cost centers. All capital funding and operating
expenses will be appropriately apportioned to each cost center in order to give a true cost
of the operation. Cdst centers will be analyzed regularly to optimize operational efficiency
and cost effectiveness.
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c Caoitalization - Capital fu,nding was provided through short term loans from the City loan pool.
The recycling program is paying the going interest rate and' will p'ay back the capitalization
, , loans in three years. Vehicles and large,items of equipment were procured through the lease '
purchase process. Operating revenues are derived from customer billing and the sale of
recyclables.
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. Capital equipment purc~ased" to start th~ progra~ is 'as follows:
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, Horizontal baling machine: . .
I' Recycling Data. Management System
Eight Curbside Recycling VehicJes,
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.Initial Marketing Campaign
$146,000
130,000'
22,476.
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$762,496 (Clearwater Capitalization Required)
42,000 (State Grant)' '
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: :", ,'.... ,Curbside' Recycling Bins .
. ".' '. ' ", Total Capitalizati9n Required
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$ 49,500 '(State Grant) ,
. ---8.4.mQ , (State Grant) , . ,
, $937.996'
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" . Future Equipment Needed
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'Multi.fam~ly Recycling Vehicle
" ' , Two Commercial Recycling Vehicles
. Total Future Capitalization r~quired
$ 95,000
225.000
S320.000
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. A Financial Plan is provided as Appendix A. "
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MARKETING PlAN '
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A Market Plan is provided as App~ndix B.
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,FINANCIAL PLAN,
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Introduction ~ Purpose of this financial plan is to formulate a credible, comprehensive set of
projection~ reflecting the recycling programls anticipated financial performance. Being a new
enterprise, the only history available is the performance of the pilot recycling programs
conducted between 1987 and 1994. Except for the residential program which has a fixed
rate, the revenue base will be driven by sales goals and the marketing 9f recyclables.
'Because it is difficult in the. beginning ,to project sizes of containers and frequency of
collection of multi.family and commercial customers,a five-year proforma will be provided but,
must'be updated annually as experience is gained. The data in the proforma is the best
conservative projections We can.provide from our experience with the pilot programs. '
Assumotions
1. 'That the average monthly residential recycling customer base. is 26,500 homes.
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2.. 'That the residential recycling rate structure, approved' by the City Commission, will
remain unchanged. ,,"
3. That the Residential Recycling Program will generate a minimum of 4,750 tons of
marketable recyclabtes.
4. That the Multi-Family Program will remain restricted from competition.
5. That the Multi-Family Recycling Pro'gram will sell 391 collection centers to approximately
230 complexes. (Collection Centers are clusters of gO-gallon carts and/or DUrT:lpsters.
1.7 Collection Centers per complex is require'd to support proforma revenue projections).
6. That the Multi-Family Program will generate a minimum of 1900 tons of marketable
recyclables. ,..'.' , .
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'7. That the Commercial Recycling Program will remain open-competitive with private
recycling cOrllpanies.
8. That CSW will be allowed by management to seek commercial customers anywhere
, . within a cost effective service radius.
9. That ,the Commercial Recycling Program can' sell service to 800 customers in a three
y~ar period.
10. That the Commerciar Recycling Program, can generate 2900 tons of marketable
recycla b Ie s.
, Appendix A
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, " 'Proformas'have been developed for' each program projecting expected firianciaf p~r,for'mance
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by ~scal ~e~r, for the duration' ~f the present contract (? years). The FY 1993/94 projections
~eflect ~nticipate~ performance based, on starting dates of the respective' program, (i.e. March
. ". ,ist for' Commercial, 'Ap'ril ,~st for, Multi~Family and J,uly' 1 st for Residential). ': Be~ause 'the
programs st~rted at d,iffererit:.tiines in j:y i 993/94' and because t~e contract was 'fm fiv~('5) .
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.years, projections were., made' hltO FY 1998/99 for 'the 'number' of months required' to
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: 'corrip~'ete fi~e full'years Trol1) the. starting date of each program.
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Questio'os;regarding the Financial Pla'nmy be re'ferred to 'Robert M.,Brumback,'Acti~g'bir'ector
of Solid Wa?te or Paul H: Ny~trom, Soiid Waste c'ontroJler, by pho~eat (813)462-6657 or by
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. . 'mail' to:;th~ Department of Solid Wast~, 1 ?Ol N. Hercules Avenue, Clearwater,FL 34625. ·
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MARKETING PLAN:' CITYWIDE RECYCLING PROGRAM
MARKET DEFINITION & OPPORTUNITY
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Residential Recycling Program
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CSWs experience In the area of resIdential recycling ,since our first pilot programs were
Introduced IIJ 1987 revealed a distinct need for a comprehensive, convenient recycling
service for the residents of Clearwater. A number of factors have contributed to this
" need; the solid waste crisis in the state of Florida as a whole (lack of available landfill
space, the steeply rising cost of solid waste collection and disposal, and the often
prohibitive cost of waste-to-energy incinerators); the resulting state legisla'Uon of 1988
mandating that counties recycle 30% of the waste stream by 1994; and the increasing
"demand on the part of citizen,S to preserve our fragile environment and precious natural
resources.
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Between May and October 1992, CSW conducted a pilot curbside/curbsort residential
recycling program, encompassing 1,289 homes in four neighborhoods selected for their
socia-economic variety. This was a voluntary program for,which no charge was made
to residents. Designed to be replicated citywide, ,the program was aggressively promoted
and closely monitored, Including a detailed participation study and two direct mail surveys.
Results were more than encouraging;" participation rates as high' as: 86% were
established, with an overall average of 75%, 'and survey responses revealed that 83% of
participants approved of the program. In addition. In a separate 1993 citizen survey of
the Clearwater population, 82% of respondents supported recycling and said they would
pay up to $2.00 per month for the service.
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CSW provides a curbslde/curbsort recycling service to the approximately 26,800 single-
family residences or their equivalent in Clearwater. Each home has been issued an 18-
gallon recycling bin and collection of recyclables is weekly. Bins are equipped with radio
frequency identification (RFID) tags to provide accurate information on participation rates
and route efficiency. Materials collected are newspapers, the three colors'of glass bottles
and jars, p'iastic milk and water jugs and soda bottles and aluminum and steel cans.
Extra bins and wheeled bin carts are available at cost plus $1.00 handling charge, and
"back door" service is offered to eligible elderly or handicapped residents.
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In addition to curbsid~ collection, CSW also provides a multi-material recycling dropoff
center at the solid waste complex at "1701 N. Hercules Avenue. Here, as wen as those
materials collected curbside, corrugated cardb.oard and office and computer paper are
accepted. " '
CSWs primary market segment for tile residential curbside service Is the residents of the
approximately 26,500 single-family hom~s in incorporated Clearwater. CSW"also plans
to offer the service to a secondary market segment, that is "enclave" residents who live
outside of, but border, our solid waste service area, and who can be conveniently billed.
CSW also'- plans to expand ~o some neighboring municipalities if the program Is
'sufficiently lucrat~ve and if authorization is granted.
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CSW will direct Its recycling efforts Initially to 800 of the larger commercial businesses
within the city. Due to the ever-Increasing solid waste removal costs, a demand for an
aJternatrve means of disposing of waste material has ceen created. ThIs requirement has
been, met with ,the commercial program. 'The primary market segment targeted Is the
business sector 'within the city proper. Secondary market segment~ are the commercial
, businesses located In the Immediate unincorporated areas surrounding the city. On a
daily basis, the commercial recycling coordinator Is contacting business to offer the '
service. Industry reports that on average, 30% to 50% of the commercial waste stream
Is recyclable material. .The matrix differs from business t9 business.' Some report high
volumes of glass and corrugated cardboard while others have office, paper, The
opportunity that the"commercial sector represents In recovered mater'jalls one that canno~
be neglected. The Commercial Program began 3/01/94 with 155 customers. As of
7/31/94 it has 227 customers.
MuftiRFamlly Recycling Program
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By livIng on the pristine west coast of Florida, environmental awareness'ls ~n everyone's
mind. ' It's now taught in the scllool system as part of the curriculum. Every time a
resident looks at a soda can or an old newspaper they are wondering, "Where can I
recycle this?" CSW has undertaken a program to offer recycling to residents who are
living in our multiple dwellings. The primary target-market is 230 multl~famlly complexes
within ths"boundaries' of the city; this represents 20,000 liVing units. ,The secondary
target~market will' encompass' multi~family dwellings in the surrounding areas that border
the city. -These areas are untouched by any ofthe competition and are anxiously waiting
for CSW to begin service in their areas. A master list of multi-family dwellings has been
compiled and direct contact with owners and managers of complexes,within Clearwater
Is pursued on a daily basis. CSW has a FY 1993/9~ goal of 69 complexes served and
is serving 50 as of 7/31/94. '
COMPETITION AND OTHER INFLUENCES
Resfdentfa! Recycling, Program
By Florida law, a city may prohibit private companies from competing In the,residential
recycling market. Clearwater has qone so. However, (;l num~er of businesses, churches,
civic organizations and Individuals collect recyclables (notably aluminum cans and
newspaper) for the revenue from their sale, and there are several Reynolds Aluminum
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COMPETITION AND OTHER INFLUENCES
Residential RecyclIng, Program
reverse vending machines in the clty. The impact of these (legal) small-scale recycllng
efforts on Clearwater's re~idential program Is minimal. Only in the case of scavenging.
(stealing materials from curbside bins or recycling containers at the dropoff center) will
CSW take action to deter or prevent such theftl and, jf necessary, prosecute offenders.
The operation of the residential program is governed by a specific ordinance designed
, to conform strictly to the State's statutes, and by all other relevant city I county I state .and
federal ordinances, laws, mandates and regulations. As with private companies allowed
to openly compete for commercial recyclables, CSW must apply for State certification as
a recovered materials dealer, and has done so. "
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CSW receives grant funds, distributed by Pine lias County I on an annual basis frC?m the
Florida Department of Environmental Protection. These funds are intended to subsidize
county and municipal recycling, waste reduction and education projects and planning
studies. Stringent constraints are ,placed on the use .of these resourcesl and CSW, as
in past years, will. expend the grant funds strictly as instructed by the Florida Department . I
of Environmental Protection (FDEP) and Pinellas County.
Commercial Recycli,ng Program
In 1988, the Florida State Legislature mandated a 30% reduction in the solid waste
stream by recycling. They provided grant money for CSW to start pilot programs
throughout the city. Competition for the, collection of recyclable material was almost non~
existent. ~he'end users of the material were not geared up for the.deluge of produc~ they
were receiving. There were few brokers in the area who would handle all the material
t~at was collected. In the years fallowing, the markets for recyclable materials expanded.
At this point 'it became lucrative to collect a wide variety of recyclables. All the larger
waste haulers in the area started their own programs. CSW had exclusive rights to all
material generated within the city, This' all changed on May 12, 1993, with the passing
of House Bill 461 which modified flow control. CSW had to radically rethink its posture
within the recycling community. House Bill 461 'allows any registered state certified
recovered materials dealer to conduct business (collect material from the commercial
sector) within the city. At this time CSW has undertaken an aggressive strategy, bringing
commercial businesses under contract for service. To compete with the competition CSW
. has had to become creative in pricing the service using a flexible ,rate schedule to be able
to compete. CSW prides itself in the level of service that it provides to all businesses that
sign up with our programs.
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Multi-Family Recycling Program
According to House BiII'461, multi-family is considered a residential entity. There will be
no competition In the prj~ary target-segment.
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MARKETING STRATEGY - Residential Recycling Program
The marketing strategy of the Recycling Program Is to provide residential recyctlng to
100% of the single-family residences In Clearwater: We plan to expand residential
service to customers' already on the Utility billing system that reside within our service
area (Opportunity 1 ):' We also plan to expand our recycling routes Into 'unincorporated
Pinellas County offering service to those residences that can be qost effectively served
within our route structure and available resources.
The residential recycling program Is only, mandatory in the sense that the fee will be
charged whether or not a resident chooses to participate. Therefore, In order to
encourage high participation (and, in turn, capture the most tonnage possible, receive the
highest revenues and, thus meet CSWs financial goals), education and aggressive
promotion of the program are critical elements contributing to the'ultimate success of the
venture. "Selling" recy'cling as a concept is a complicated and delicate pursuit; It Involves
the actual modification of people's behavior and habits.
Since 1987, CSW has 'developed and implemented an e~tensive and dynamic education
and'promotion program. This, combined with the already keen environmental awareness
exhibited by Clearwater residents, has sellha stage for a successful and popular citywide
recycling program.,
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,The promotion and publicizing of Clearwater's recycling. waste reduction and buying
recycled programs and projects, include the following ef(orts: '
The organization, and coordination of special projects and events, such as an annual
recycling fair/expo or. an annual cooperative recycling campaign with a Clearwater
school; participation in the Coastal Clean Up twice a year; Christmas tree recycling;
special education' 'campaigns, e.g., on acceptable and unacceptabllf materials;
summer camp programs and school carnivals. '
:;, Through membership of the Pinel/as County Recyclama~ Partnership and the Plnellas
County .Recycling Committee, active participation' in related, projects, including th,s
, producti'on of an arlnual rec;:ycling tabloid, the Pinellas County Business Recycling
Awards program. Buy Recycled seminars, the Holiday Task Force, etc.
- Through a cooperative effort with the Citis Communily Outreach Division. we' are
already airing short informalion spots on Channel 9 during City Commission meeting
recesses. Starting in November, 1994, we will have prepared and will begin airing
:' television spots on CSWs recycling and waste reduction programs. These will include
. PSA's. 3D-second spots and programs of 15 or 30 minutes duration on the City's 24-
hour Vision Cable channel.
The provision of an average of four (4) monthly speeches or presentations to schools,
businesses, homeowners associations, church groups; civic organizations. clubs and
other community associations.
- The exhlbitlon of staffed recycling displays at an average of two (2) community events
per month. These include environmental fairs, community contact meetings, festivals.
jamborees and expos. Participation In two annual parades (Fun 'n. Sun and
Chri~tmas). , .
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MARKETING STRATEGY
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Residential Recycling Program
Answering telephone and written inquiries on all aspects of recycling. waste reduction
, and buying recycled (averaging 600 per month); mailing out Information packets on
recycling. '
CompletIng surveys on Clearwater's recycling program for other agencies., Preparing
applications for recycling program awards and publications. e.g.. the Heinz/U.S.
Conference of Mayqrs National Recycling Awards and the Florida League of Cities
Innovations Showcase.
-, Producing brochures, flyers, posters, utility bill inserts and other educational materials
for distribution to residents. Developing slide presentations and recycling displays and
exhibits. Designing and purchasing promotional Items such as recycled plastic rulers.
recycled paper pencils. and canvas "Neither" bags.
The development and use of costumed recycling characters ("Daisy Dumpster" and
"Billy Barrer') at appropriate events and presentations.' '
- Issuing news releases, articles and newsletter items.' Close liaison with the media'
(TV. radio and print); giving interviews and appearing on local programs.
(~,~ Recycling staff maintain records to track public educatio,n efforts, including the number
of residents reached through presentations, speeches, displays and parades (averaging
6,500 per month). Surveys and audits are developed to track the effectiveness of the
education program (Interviewing residents at dropoff centers, 'fairs, and other events,
mailing surveys tO'residents on curbside programs. audits of materials, etc.).
A professional advertising and public relations firm was engaged to assist in the
promotion of the pilot curbside recycling program in 1992. Their campaign and
promotional materials were modified for citywide application in 1994. Attached is an
educational timeline for implementation of the new residential, multi-family and
, commercial recycling programs.
Commerc,Ial Recycling Program
The marketing strategy for Commercial Recycling is to analyze existing collection
accounts and available business, descriptions, select the largest potential producers of
recyclables a.nd develop proposals for service that will provide the best marketable
products while saving the customer money'. We pl,an to expand commercial service into '
unlrycorporated enclaves within our service area (Opportunity 1) and further expand
service into unincorporated Pinellas County and, where acceptable, Into adjacent
cities. "
C.. Commercial businesses throughout the city have been notified that there is a commercial
recycling program available to them. CSW has accomplished this through direct mailings
to all commercial businesses serviced for solid waste within the primary segment market
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MARKETING STRATEGY
Commercial Recycling Program
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in the diy. On a ,dally basis, the commercial recycling coordinator Is contacting
businesses to offer this service. The Clearwater Chamber of Commerce has been
contacted to help In reaching the secondary market segment. At this time CSW will
employ the same method of direct mailings to reach this segment of the market. Other
avenues being considered are newspaper advertising and radio spots. ThesfJ will be used
If not cost-prohibitive. The majot'lncentlve used In marketing this service is the fact that
,the individual business. will be. able to save a considerable amount of money on their solid
, waste collection charg~s. On average a business should be able to dispose of their '
recyclable material at a 40.% to 60% saving. This alone is a strong marketing tool. (See',
, attached educational tlmeline.)' '
M~.ltl-Family Recycling Program
, '
Multi-family dwellings within the primary segment market (within the boundaries of the
city) have, been notified of recycling programs available to them through direct mailings.
Two direct mailings were planned and ex~cuted. The Initial mailing was sent In February'
,,1994, and the follow~up mailing was accomplished In May 1994. As a 'large portion of
. multi~family dwellers .are seasonal., other means of notification are planned for another
advertising' campaign in the winter, ,of ,1994. In a cooperative effort with the City's
C9mmunlty, Outreach Division, the preparation and airing of television spots on CSWs
recycling programs. including the multi-family sector, have been arranged. These will
include PSA's. 30~second spots' and programs of 15 or 30 minutes duration on the City's
24~hour Vision Cable channel.. Many of the city's residents who live in the multiple
dwellings are environmentally aware of the sensitive area they live In, and are' quite
willing to participate in recycling programs offered. Unlike the single-family resident. the
incentive to recycle Is enhanced by a cost savings by reducing the level of service or
frequency of collectiori of the"Dumpsters used In servicing the complex.s solid waste
needs. (See attached educational timeline on page, 87)
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CITYWIDE RECYCLING - EDUCATIONAL TIMELINE '
Date/1994
Actfon
February 22
"'Mail commercial flyer (1,600)
MARCH 1
BEGIN COMMERCIAL PROGRAM; BILL APRIL 1
, I
March 2
March 7
''''M ail multi-family flyer (600)
Issue news release - commercial program,
APRIL 1 ,
April 18
April 18
April 25 ' "
April 25
April 28
May 3
Month of May
June 2 & 5
BEGIN MULTI-FAMILY PROGRAM;'8ILL MAY 1
June 13
Issue news release - multi-family program
"'Mail commercial follow up card (1.600) ,
thannel 8 TV news item -, multi-family program at Oak Brook
Village'
Mail letter to dropoff sponsoring agencies announcing
upcoming closures
"'On location. tape 3D-second curbside recycling Vision Cable ,
spot., , "
.Multl-family flyer repeat mailing (SOD)
.Curbslde announcement in utility bills' (43,000)
"'Newspaper advertisements (St,' Petersburg Times and
Tampa Tribune) announcing bin dlstriputlon
Post signs at dropoffs - 'upcoming closure
Deliver 26,000 bins containing *Guide to Recycling, recycling'
day magnet & recych3d yard waste' rriul,ch brochure
MaH notices to residents in, pilot - 'recycling program
neighborhoods announcing "bin swaps" on June 21 and 24
(1.289)
',Channel 8 TV news Item - curbside recycling bin
delivery
.Vision Cable spots air (total of 204) on A&E, CNN, ESPN,
HNN, Lifetime, TNT & USA.
BEGIN RESIDENTIAL CURBSIDE COLLECTION
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June 13-25
June 14
June 20 - July 31'
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June 27
Channel 44 TV news iteJ1l -, first day of curbside recycling
collection '
Open new dropoff center at new solid waste complex; close
all others
Processing center operational
Advertise availability of residential recycling to existing utility
customers .
.Curbside thank you/progresslinformation cards In utility bills
(43.000) , . ,
Advertise availability of Multi-family and Commercial Recycling
service into expanded service area
'Expand Multi-family and Commercial sales contact Into
expanded servIce area '
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'July 2
July 18
September 15
Month of October ,
October 1
, October 30
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CITYWIDE RECYCLING - EDUCATIONAL TIMELlNE
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. Date/1994
Action
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Month of November
Novemiber 1,
December 1
, 1SSl!8 .follow-up news release on 'progress of all programs
.Conduct recycling telephone' survey , ". , .' "..:',.
, Mall Multi-family 'flyer 'to selected complexes In expanded
service area
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DateJ1995
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Mail Commercial flyer to sleeted businesses 'In' expanded, :
service area '
Multl-f~mily flyer repeat mailing,
c Commercial flyer repeat mailing
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. Interspersed thro'ughout, these dates are presentations 'ta, busjness organizations. clvic. ' ,
. gr~ups; scliool'classesand community ,cont~ctmeetings.' In addition, TV 'spoi~ wjJI'~e
aired on A&E, CNN. ESPN, HNN; Lifetime. TNT and USA. News releases are regularly"
, , prepared and standard programs will be' continued such as Christmas tree recycling,
participation in parades. festivals, fairs and community service events:
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MARKET RESEARCH'
Residential Recycling Program
We learned that there was a strong demand for a convenient residential reCYCling service
from a variety of sources. Pressure from the community began as early as 1987, and the
high levels of participation in our early pilot programs made it very clear that there w~s
a ,definite need for a comprehensive program for all residents. Surveys and Interviews
with citizens, materials ,'audits, analyses of tonnage captured and other tracking
mechanisms powerfully reinforced this view.
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More support for expansion of the service to Include all residences came from the 1993
citizen survey, where 82% of respondents supported recycling and said they would pay
up to $2.00 per month tor the service. In addition, the pilot curbside program discussed
in Market Definition and Opportunity (where .three~quarters of the residents in the test
neighborhoods voluntarily participated, and 83% approved of the program)'gave us further
evidence that a citywide program has every chance of being a well~supported and
successful venture. '
Commercial Recycling Program
. '
, ~uslnesses, like ,individuals, have a responsibility to the environment. The contributions
a business can make toward reducing the waste stream are enormous compared to that
of an Individual. This is especially true in Pinellas CountYl a small, densely-populate'd
urban county, where more than half of the waste stream comes from commercial arid
Industrial sources.
Beginning In 1989l ongoing research into {he marketability of material that is generated
by the commercial sector within the city has been studied and analyzed. The matrix of
the material includes corrugated card,board, glass, aluminum and office paper.
From the analysis, we concluded that the Commercial Recycling Program, using the
collection and processing techniques, which we, have developed. can generate sufficient
tonnage of materials that met end user specificlations to permit direct marketing of
recyclables to obtain the highest prices. We found that we do not need to market our '
recyclables through an intermediate processor or IImiddleman" in order to dispose of our
products, As a result of our conclusions, the present commercial program was developed
and the proposed expansion of our service area recommended to increase tonnage of
processed recyclables available for market. The end result will be higher profitabil1ty.
This ,same rationale app'lies also to the Multi-family and Residential Programs as well. '
.
.
Multl~Famffy Ret;:ycfJng Program
Significant market research and analysis was undertaken prior to setting up CSWs multi~
family programs. The recycling coordinators traveled around the state to find programs
that would work- in Clearwater. During these visits they have developed an excellent
understanding of the why and how to offer service to the multiple dwelling. We realized
ttiis was an untapped source of a large volume of ma~erial.
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MARKET RESEARCH
MulU~F,amfly Recycling Program
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, Our' first pilot program was established In early 1989, using 90-ga110n barrels at three'. .
b~ach condominiums. ,With the assistance of the billing department we haveearm.arked
230 complexes within the city I with an average of 98 units each. This should allow CSW
to recover an estimated 2,163 tons of recyclables from this area. Over the ye'ars CSW .
has progressed with this program, and Is moving ahead with' a aggressive strategy
towards the multi-family sector of the city. Since Multi-family recycling is being vigorously
pursued, we are recomme'l]ding expansion of our service area to Include those complexes
that can be profitably served. ' .
SALES FORECASTS
...... :
. Residential Recycling Program'
Although CSW does not anticipate rapid population growth in the city (which would
Increase o'ur customer base, and therefore billing revenues), we do foresee a' steady
increase in volume of materials from the residential sector. This will be achieved mainly
through the continuance and enhancement of our education program to promote ,the.
highest p6~sible participation levels. The RFID tracldng syste'm will give us invaluable
data on participation rates and where extra efforts to promote the program may be
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Billing revenues (and tonnage) can also be increased by including HenclaveH residents on
the borders of our service area, and if authorized, by the expansion of the program to
neighboring municipalities. ,Expansion of the resid~ntial program as 'recommended
(Opp.C?rtunities 1& 2) will enable us to add customers to fiI( in routes cost effectively while
Increasing tonnage of marketable recyclables. .
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Comme~cial and Multi-Family RecycHng Programs,
All ,sales forecasts are included In CSW goals and action plans,
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MARKETING PLAN - RECYCLABLE MATERIALS
MARKET DEFINITION AND OPPORTUNITY
The materials generated from the residential, commercial and mu'ltl-famlly recycling
programs are' newspaper; corrugated cardboard; aluminum cans; steel cans; plastic milk
'and water jugs and soda bottles; clear, green and brown glass bottles and Jars; white
office paper and computer paper.
I
The primary target-market segments for these materials are end users; that is, companies
that buy the materials and convert them on-site Into new products. These would Include
paper mills, glass manufacturing plants, steel mills, aluminum can manufacturers, etc.
Secondary target-market segments would be intermediate recyclers (e.g., materials
recovery 'facility ,(MRF) operators, scrap metal dealers, plastic cleaning and pelletizing
busln'asses, etc." where materials ar,e bought, prepared for reprocessing Into new
products, and sold tq' ~nd users), and brokers. Recyclil,1g brokers purchase secondary
(Le, recyclable) mat~rj~ls from processors such as CSW for resale'to end users.
The value of recyclable materials in the marketplace is critically dependent on quality and
lack of contamination, and volume. CSW has historically marketed exceptionally "clean"
products (uncontaminated recyclables not mixed with other materials), and has therefore
been able to command the best prices.' In addition, by generating a significant volume
of secondary materials and guaranteeing a steady supply, CSW Is In the position of
selling directly to end ,users, thus avoiding the automatic loss of revenue to an
Intermediary'. Furthermore, the value of materials that are baled (newspaper, cardboard,
plastic and, steel cans) can often be two, three Qr even four times that of loose (unbaJed)
materials. This is because It Is much less expensive and time-consuming to handle, store
and transp,ort baled, as opposed to loose, goods.
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Demand for secondary materials is subject to market fluctuations caused by numerous
factors. These include the' supply and cost of virgin materials; the Introduction of new
plants, mills and recycling facilities; developments In recycling technology; consumer and
governmental pressure. and legislation; over- or under-supply to and from overseas
markets; even the weamer. Traditionally, the markets for certain commodities (particularly
metals, inCluding aluminum and steel; and glass) remain fairly stable. Much more volatile
are the markets for the "newer' recyclables (paper and plasUcs). ,The trend, however, Is
for market prices to rise overall as the recycling industry infrastructure develops and
matures, and supply and demand equalize. Crucial to the success of recycling as a
whole are the support and cooperation of the government and the manufact~rjng Industry.
T~ls Is clearly happening, which subsequently helps to secure the future of all recycling
programs.
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COMPETITION AND OTHER INFLUENCES
CSW is not In competition with any agency or organization in marketing its recyclabres.
As long as secondary materials meet buyers' specifications (as Is th~, casE!3 with GSWs
recyclables), end users and brokers wllll In our experience, accept s'uch commodities from
any and all suppliers. This hoJds true whether the seller Js a large- or small-scale
enterprise, a municipality or. a private recycling company. Our buyers' operating success
depends on a steady supply of quality materlalsl and they are, In fact, In competition with
each other for these commodities.
External 'Influences affecting the marketing of our materials include quality control, end
user specifications, volume of materials, fluctuations In market prices, and all applicable
federal, state and local la~s.
MARKETING STRATEGY AND RESEARCH
The' need to promo~e the'sale of CSWs materials has not arisen In our experience, as
no direct competition exists. We take care, howeverl to ensure that our recyclables,are
"clean," produced in consistent volume, and meet or exceed the specifications of our
buyers in order to garner the best possible prices. . .
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IdentifyIng markets for our materials is a. constant process of research and negotiation.
At the inception of our programs in 1987 J our volume was low and supply at that time far
exceeded demand. In 1988, with the Introduction of the State mandate to recycle 30%
of the waste stream, hundreds of county and municipal recycling programs sprang up
producing volumes of material that the Industry was not geared up to handle. In some
cases (I.e., plastics and paperboard) certain materials were, being collected for which
th~re was no secure market, or, in, fact, no demand at all. Lessons were rapidly learned,
not Jeast that relying on local brokers or recyclers who basically had a monopoly on the
market resulted In selling potentlally valuable materials"at unacceptably Jaw prices. fn
some Instances. recyclables were disposed of for zero revenue or at a loss.
.,.
Since those early days, much effort has gone into seeking out and developing good
working relationships with lucrative markets. Every option Is studied, for Instance, would
a contractual arrangement be most beneficial for a certain commodity or should it be sold
on the spot market to the company offering the highest price at the time? Is It more cost- .
effective to deal with a local business who may offer a low price, or Incur transportation
costs to ship the material to a more distant market for twice the revenue?
The most important elements of a successful marke~ing strategy that CSWs research has
revealed are: collect only materials for which there are stable and long term markets;
establish and adhere to market specifications and contamination restraints; for the more
valuable commodities with prices subject to fluctuation negotiate a contract with a "floor".
(the lowest the buyer will pay over an agreed time period); whenever possible, sell directly
to end users for the best possible price; and If the financial structure allows, Invest In the
best possible processing equipment (Le., a baler, handling equipment) to produce the
most marketable product. '
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C5W has Incorporated' the' results of this research Into the Recycling Program. The
equipment purchased for processing optimizes productivity. . Major, Markets (end Users)
are providing proposals for long-term contra~ts (three years or more) with ufloars" higher
than the proforma price projections presented when the Citywide recycling program was
'presented. We feel that this research has provided a strategy that will s'erve the program'
well at least through the first five years. "
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Attached as Enclosures 1 and 2 are market trend charts demonstratfng the success of
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SALES FORECASTS
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,'Ma'rket'and revenue proJections for CSWs recyclables are outlined In the financial plan.
Market trend charts ,demonstrating market stability and progression follow as Figures 81
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, SALES PRODUCTIVITY 'AND INCENTIVES
The sales environment will be studied and analized to determine' productivity standards
, applicable to the sales staff. Based up'on the productivity standards an Incentive program
win be ,developed to promote productivity. The target date for the development of the'
Sales Productivity Incentive, Plan' Is February 28, 1995, provided that ,opportunity three
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,CITY OF CLEA'RWAT',ER'..
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lnterdepartment Correspondence Sheet
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Robert M. 8ru!'llback, Asst. Director of, PW/Utilities,
,Glen Bahnlck, Civil Engineer 11 ~~tl,
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Terry Jennings, Chief Engineer
Gary A., Johnson" Public Works Project Coordinator
Paul H. Nystrom, Public Works Controller
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91earwater Airpark Runway, Extension
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August 25, 1994 '
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Pursuant to your request, please ~e aware th~ following has been determined relative ~o the ~liblect
matter:
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The attached cost estimate' for the construction of a' 1200' displaced
threshold from the north end of the existing runway includes
~emoving and r~placlng the existing 300' paved overrun~ The cost
esti~ate does' not include a parallel taxiway. ;
The pavement design specifications utiliz,ed for the cost estimate are'
FOOT standard heavy vehicle., I have contacted. FAA for a typical
aircraft taxiway pavement section. Upon receipt of this typical
section, I will ~diust the estimate accordingly.
An Item for the removal and replacement of unsuitable material has
been included in the cost estimat~. ' This item is to allow for the '
rerryoval of any landfill debris which may be encountered during
,construction operations.
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The construction ,0.1 the proposed 1 200' displaced threshold will
negatively Impact the" scrub habitat" which was delineated and
posted by the City of Clearwater Environmental Group. A 900'
displaced threshold would minimize this impac't.
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PROJECT: CLEARWATER AIRPARK ESTIMATE BY: GLD DATE: 8/2'd9
RUNWAY EXTENSION - 1200 FT C~iECKED B,V:, DATE:
REVISED BY: DATE:
~OB NUM BER: " OKlO. FOR BID BY: DATE:
,ITEM EST. UNIT ESTIMATED
NO. ITEM UNIT QTY. PRICE TOTAL COST
I. PERFORH CLEARING, GRUnUING, AND
GRADING, POND EXCAVATION AND ,
INSTALL SILT CURTAIN. LS I 60,000 60,000.00
2 . INSTALL UNDERDRAIN SYSTEH IN
RETENTION POND LS I '3 .000 3.000.00
3 . REMOVE AND REPLACE UNSUITABLE
MATERIAt Cy 20,000 '. .00 80,000.00
II . INSTALL SODDING - POND AREA AND
EDGE OF RUNWAY , . SF 17.500 .2n 1 'lnn nn
5 . INSTA.LL 311 ASPHALTIC CONCRETE. PC
TYPE I BY ]0,000 6.25 62,5000.00
6 . CONSTRUCT IO%i, COMPACTED 1.IMglWCK
(987- 1'-180) Sy ]0.000 8.35 83,500.00
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7 . CONSTRUCT 1211 S TAD I I. 17. ED SUBGRAIJE
- L. lL R. If 0 SY 10.000 3.25 32.500.00 .
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,ENGINEERING DIVISION
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, Post Offico Box 47-48
. ClooJ'WDfer. Florida 34018.-4748
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ENGINEER ESTIMATE TOTAL $3251000.00
EST I, MAT E
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COlJ1mercia[-'Strong competition (7 other companies) .
Sales-approach working. Flexible. rate schedule is essen'ial.
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Opportunity 1. " , ' ,
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, 3,000/ gas, water' and 'sewer)~ " . t'
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. Opportunity 2.
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'. "~, ' Expand' s'ervice to unincorporated Pinellas' County and adja~ent citi~s. ','I,
Budget 'increase' of appro~hriateIY-:$21,OOO. ' . " . ," ",.., ,'!
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Supp~~t~ oppqrtunities 1'& 2
Cos~s . app~oximate(y $58,000
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, '! . 3':!ear term w/evergreen
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Request..approval to .proceed with opportunities 1,2 and 3.
Requ'est approval for City Manager to execute contract ir' and when feasible.' .
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Interdepartmental Corresporid~nce '
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Mayor and Commissioners
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C~~'thi,a~. Goudeau, City Cle~~
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Clearwater' Housing Authority
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Elizabeth Dept~lci, City Manager:
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DA TE:
August 15, 1994
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Two appoin'tm~nts to the' Clearwat'er Housing' Authority will, be on' the August' 29, 1~94
. agenda. ,Appointments and terms for t:llemb~rs on'the Authority are governed by'Florida Statutes:
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The statute provides' that' members ar~ appointed by the Mayor and approved by the City
CO,mmission; terms aref~r 4 years and there is no limitation on the nunibcr of terms a member l11'!-y
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If YOll have any questions, please let me know.
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APPOINTMENT WORKSHEET . . . ') } (
FOR COMMISSION MEETING . AUQust 29. 1994 APPOINTMENTS' Agenda #~o( 1,
BOARD: Clearwater Housing Authority
TERM:. 4 years
APPOINTED BY: Mayor, Approved by City Comm.
FINANCIAL DISCLOSURE: ReqUired
, I
, RESIDENCY REQUIREMENT: City of Clearwater
.' LIAISON: Community Development
MEMBERS: 5
CHAIRPERSON(S): Howard G. Groth
MEETING DATES: 4th Thursday
PLACE: Robert H. Levison
Community Center
APPTS. NEEDED: 2
DATE APPTS. TO BE MADE: 8/29/94
. [.
SPECIAL QUALIFICATIONS: One member must be a Public Housing Resident (effective 10/1/84)
, ,
THE FOllOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE
EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
, .
, Name/Address
Date of Original
Apoointment '
, l
Attendance
Record
, Interest in
reaooointment
'.
,'. Vacant seat - public housing resident,:, Lucretia Sllas.'resigned ' .
. on 8/8, City Clerk Technician spoke with Deborah Vincent of the CHA and Ms. Vincent said
, sh~ provided 3 names to the Mayor for consideration for this seat
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2. Howard Groth 1980
, 2078 S. Druid Circle, 34624
443-0589 (term ends 9/26/94)
YES'
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Present All rt:ltgs,
THE 'FOllOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL TH'E ABOVE
VACANCIES: " ,
Name/Address
Comments/Related Exoerience. Etc.
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1. Aseelah Harris' Employed w/Ervin',s All American Youth Club
1835 Chateau Dr.W.,34616
2. Shirley Moran past mem~er Community Relations
240 Windward Passage,#805,34630
3. Curlee Rivers' , Tea~her
134 i Fairmont St~, 34615
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" FOR COMMISSION MEETING' Auaust 29. 1994 APPOINTMENTS Agenda It _ ;.
APPOINTMENT WORKSHEET
, '
,
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BOARD: Marine Advisory Board ,
TERM: 4 years (effective 11/18/93)
APPOINTED BY: City Commission
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REOUIREMENT:City of Clearwater
SPECIAL OUALlFICA TIONS: None
MEMBERS: ' 7
CHAIRPERSON: Bill Stephan
MEETING DATES: 2nd Tuesday, 8:00 a.m.
PLACE: 'Marina '
APPTS, N~EDED: 1 J
DATE APPTS TO BE MADE: 8/29/94
THE FOllOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE;
EITHER REAPPOINTMENT FOR A NEW TERM'OR REPLACEMENT BY A NEW APPOINTEE.
, .
, ,
Name-Address
Date of Original
Aooointment
Attendance
Record,
Interest in
reaooointment
"
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1,~; Ja.mes Ashbaugh 1988
'640 S. Bayway Blvd., 1t102, 34630
(term ends 9/30/94)
NA
ending 2nd term
not eligible '
",THE FOllOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
" " VACANCIES:
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Submitted Bv
C~mments-Related Exoerience. Etc.
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Name-Address
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. 1. Ernie Cline
2074 Sunset Point Rd., 34625
self
Self-employed, building' contractor
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2. Edward Dohrman
224, Skiff Pt., 34630
self
B.S. Marine Transportation
owner charter fishing business
past service in coa'st guard
.. ,
,3. Qaniel Kensak
1861 Overbrook Ave., 34615
self
Self-employed, maintenance
4. Nicholas Ma'tsis s'elf/via Thomas
736 island Way, 1t305, 34630
employed w/Kemper Securities, Inc.
I,;
,5," Edward O'Brien, Jr.
. 3376 Ferncliff In
self
Self-employed, rehabilitation provider' ,
6. 'David Smith "
1209 Alameda Ave., 34619
self
Pres/Owner FL Video' Systems
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Betty D'eptula,: City
August 2'9 Agenda Item; Purchase of Two Vehicles for;Polfce De~~tment
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FROM:
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DATE:
,August 26,'1994.
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:~Because, of the nature and timeliness of the attached agenda'item, I have scheduled 'this ite'm
:: f~r'd~scussi9n'at the'A\tgust29Conl~ission me~ting un~~r "other'~en~ing,~aitersu: ' ',',
',..'If,Y6u~~ave an'y' que~.~;ons" please call., . " ,::\t. :~(;;, .,.,," ..
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Cle:uwalcr Cily Conunission
Agenda Cover Memorandum
Item"
Meettng Dota:
*" QCP
%;;A.q~
SUBJECT:
Purchase of two Vehicles for Police Investigations Division
RECOMMENDhTION/MOTION:
Ratify and confirm the city Manager's decision to authorize the procurement of two'
(2) 1994 Buick Century sedans for the Police Department Investigative Division,
from Kaiser Pontiac Buick, GMC Truck of Deland, FL, at a cost of $14,~32.00 e~ch"
for a total ex.penditure of $29,664. 00; purch~se is from the Department of
Corrections (D.O.C.) state Contract No. 94-RIGPC-002, in accordance with Section
,2.564(d) of the Clearwater Code of Ordinances; financing to be provided under the
city's master lease-purchase agreement with Security Capital Corporation,
,
~ ond that the appropriate officials be authorized to execute some.
BACKGROUND:
since January 1994~ the Department of General Services/Fleet Ma~ntenance Division
has attempted to locate two replacement vehicles for Nos. 1121.2 and 1121.27,.1985
Chevrolet Camaros, for the Investigative Division of the Police Department. The
city Commission approved the vehicle replacements during its 1993/94 budget
hearing meetings, and the vehicles are listed on the approved vehicle replacement
list as published in the 1993/94 budget.
When state contract pricing became available, staff. was unable to obtain
comparative bids before the expiration of the state contract. A bid was attempted
in March 1994 with no response due to the manufacturer's production cu~~off date
of Harch 26, '1994.
The Investigative, fleet is made up of City-owned and confiscated/seiz~d vehicles.
In the past several months, at least three of the confiscated/seized vehicles have
had to be taken out of service as a result of excessive repairs and unreliability..
In addition, both City-owned 1985 Chevrolet .Camaros have in excess of 70,000 miles
. each and are beyond economic repair. Accordingly, a critical shortage of vehicles
in the Investigative Division currently exists.
Reviewed by:
Legal
BUdget
Purchasing
Risk Hgmt.
CIS
ACH
Other
IUA
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N/A
Costs:
$ 29.664.00
Total
tomnissfon Action:
o Approved
o Approved wfcondltlons
o Dcnl ed
o Cont f nued to:
Uner OeJ)t:
$ -0-
Current Fiscal Yr.
Police 5fJ.G
ruoding SourcC!:
~ Cnpt tal Imp.
D Operating
o Other
MtQch~nts:
Stbnt tted by:
,cl an~
Advert ised:
Dnte:
Pnper:
o lIot Required
Affected Parlies
o llotlrtC!d
l'] 1I0t Requl red
Appropriation CodC!:
315'94221.564100-590'000
o Hone
.....
~~ Printed on recycled paper
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On. August 24,' 1994,' the Purchasing Manager located 'two 'vehicl~s (on 'a, first:-come,",.::'.":
fi~st-serve basis) that. wer~ originally ordered by the F16ridi Depart~en~~of~l~
Correctiori~. These ~~hicles are now a~ailabl~to the city'of clea~~atetat the~
D.O.C. contract price.. The city Manager approved the purchase .to, take,advantage,:';
of .the immediate avai~abllity of the vehicles. ' '. " .."
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this purchase .is budg'eted
J15-94221-564100-590~OOO,
25,' ,,1994
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Motorized, Equipment--Lease'
funds of $791,~59.6i as
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in 'proj ect
which has ayailable
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Financing ~ill be provided under ,the
se~uri~y Capital Corporation. There
'1993/94
city's master 'lease-:,purchase'. agreement with.,
will" be no' budgetary 'impact for fiscal ye,ar ";:,
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C I T YO F C LEA R W ATE, R
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Intllrdlpartmlnt Correspondence
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FROM:
Alan Zimmet, Acting City Attorney
SCOlt Shuford, ~ent~~ Permitting Director" S
'Vending Machine Ordinanc~'Sign Code
~, aC(1 9 t ':'
TO:
IC\ .
SUBJECT:
copms:
Elizabeth M. peptula, "City Manager
Kathy Ricet Deputy City Manager '
Bill Baker, Assistant City Manager
Lt. Jeff KronschnabI, Community Response Team. Leader
I'
DATE:
July 12, 1994
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As you,are in ,the process of revising the vending machine ordinance. I thought I would express u major ;',
, concern I have with the ordinan~e?s provisions concerning signage, As you are aware, the, ordinance.
treats vending m'achines like attached signage. This provision has some serious unintended consequences, '
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Firstt there are a number of properties which have been identified as having "newll problems, with .
attached signage code compliance as a result. from' this ordinance, ,That is, there hav~ been a large
number of properties thai have fully complied with the, City sign code ~hich, because vending, machines
have been installed on the propertY. are now in violation of the sign code, This has the pO,tential to create
major public rel~ticins problems. ' ' . '
~ , . .
Second, there' are a'number of properties which are very desirable in teims of their aesthetic appearance, .
inCluding signaget which arc made nonconforming as a resultof the' application of this ordinance. Many'
of these properties have been specifically identified by the Community' Response Team as they' are
enforcing the sign code on Clearwater Beach, They include the following sites (photos attached): '
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~ Pier 60 '
,~ ',Royal Canadian Motel
'" Paradise Found retail'
.. ~oliday House
.. The Angler Motel ",\ , ,
Coca Cabana Motel , ,
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~ Cavalier Resort Motel
... Hi Seas' Motel
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As a result of these problel11;S, I suggest that we inform the Commission of these enforcement difficulties
simultaneous with Commission consideration of the ordinance revisions', '
, Should'you have questions or comments, pl'ense cont~ct me,
SS/db
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Elizabeth, Dcptul~;' City Manager
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'August 18, '1994
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"Mayor and' Commission~rs
Cynthia E. Goudea~l; City Cl~r@
Town Meeting/Downtown Partnership Meeting conflict
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E1iza~eth Deptulat City Manager
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August 18t 1994'
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There is' a conflict betwee'n the April 1995 Town Meetingand a meeting of ,the D~wntown
'Partner~hip~,' They are botl~ scheduled for the evenin'g of April'18t 1995, ' ", " " '
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CI T Y 0 F C LEA R W A' T' E R ,
Intlrd~pllrtmlnt COrrBsponden'cl
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Elizabeth M. Deptula, City Manager '. ,
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Kathy Rice~ Deputy City Manao!]r' ((/..;1
Scott Shuford, Central Permitting Director, 0')
". Tropical 'Seascape Theme
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City, Manager
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, Jeff Harper, Director of Administrative Services
Barbara Metzger, Graphic Communications'Supervisor
Dawn Lakin, Graphic Specialist
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DATE:
August 23..' 1994
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. The City,Graphics Division has, done an e'xcellent job i~ putting together three ~eparate, "Iociost'for: the
" ," one small place of enchantment". ~heme on Clearwater Beach. A' color copy of the'se logos is attached
,to this memorandum lthose receiving caples of this 'memorandum do not have this attachment). You"
may wish to share this' with the City Commission. to . s'ee if th'e . logos' are reflect'ive of. Commission
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SUlnmaiy: Proposing tin amendment to the State ConstitUtion, effective upon approval, to,
provide that thif annual 6O-day regUlar sessions of the Legislature begin on' the ftrstTuesday
after the jUst Motiday in March. ' ,. ,'. .' '
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Amendment # 2: (by Legislature)
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Stale Revenue Limitation
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LIMITATION ON STATE REVENUE COLLECTIONS-- ,
Article VII" Seetio", 1 and A~~le XII, Section 21 . '
. Summary: Limits state, revenue collections to the prior year's allowed revenue plus an
adju.stmen't for growth based on tire growth rate of state personal income over the preceding five
years, with' excess collections deposited in the budget stabilization fund until fully fUnded and
then refunded to' taxpayers. Defines "state revenues." Allows the Legislature to increase this
limit by 2/3 vote. Requires adjustment a/the limitation to reflect transfers of responsibility for
funding govemmenttiI functions. , '
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Background: Passed by the Legislature as CS/CS/I-LJR 2053. It provides exemptions to the
revenue cap for state-shared revenues. While this means an exemption for municipal
revenue. sharing, it does ~not necessarily mean that sales tax revenue formulas or formulas
for tbe documentary stamp tax would be preserved. If future revenues in these taxes
decrease, the fonnula .may be, revised; this could be detrimental to municipalities.
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this amendment will not dirertly impact municipal revenues (either shared or indirect), we
are concerned about the long-term effect of ~uch a revenue cap upon statutorially authorized
, ' revenues like the saJes tax and the documentary stanip tax. .
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LIMITING ,MARINE NET FISHING
Article x,:Section 16'
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Summary:' Limits the use of nets for catching saltw;Uer finfish, shellfish" or dther: marine
'anim'ots by prohibiting the use of gill and other entangling nets ,in all,' Florida, W(lIers; and
'! proJu'bit~ng the use ,of o#,er nets, larger than 500 siJuar.e feet in, '"zesh area inn~cirshore' wid
,,' inshore Florida waters. Provides definitions, adm~traJive and exc,eptions,fOr s'cietiJific :aiid
,govemmentr:zl purposes. Effective July' l' following',app~ova1.bY voters. :', ' ,',.' ,', ,
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Amendment # 4: (by the Tax Cap Committee)
Revenue Limitation
Language Appearing on the Ballot:
REVENUE LIMITS: May People'sAmendments Limiting Government
Revenue be Allowed to Cover Multiple Subjects?
Summary: TIJis provision would expand the people s rights to initiate constitutional changes
limiting' the power of government to raise revenue by allowing amendments to cover multiple
subjects. This provision is effective immediately after voter approval for amendments effective
thereafter.
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, Actual Amendment:
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,Article XI, Section 3: insert underlined words: 'The power to propose' the" revision or
amendment of any portion or portions of this constitution by' initiative is reserved to the
people, provided that any such revision or amendment, except for those limiting the power
,of government to raise revenue. sball embrace but one subject and matter directly connected
therewith."
Background: The Tax Cap Committee chose this initiative as a means for securing multiple
revenue subjects for future constitutional amendments. This amendment would affect all
governments in Florida. The single subject issue for state conStitutions has been widely
praised (by historians and academicians) as the best means for ensuring that voters bave the
clearest, least complex proposals before them. Florida's municipalities ,are dependent upon
the state for fiscal authority; this creates serious concerns whenever the constitution is
changed. Revenue authority, changes to revenue structure and the confusing nature of
constitutional amendments in general create a difficult environment for a voter.
, League concerns: 'The Resolutions Committee will consider a resolution opposing this
amendment on August 25; if adopted, the voting delegates will consider it on Saturday,
August 27.
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Amendment # 5: (by the Tax Cap Committee)
V oter Approval of New Taxes
Language Appearing on the Ballot:
VOTER APPROVAL OF NEW TAXES - Article VII, Section 4
Should new taxes require voter approval in this state?
Summary: This provision requires voter approval of new taxes enacted in this State. New taxes include
~ initiation of new taxes, increases in tax rates and eliminating exemptions to taxes. It does not limit
l emergency tax increases, lasting up to 12 months, which are approved by a three-foul1hs vote of a taxing
'" elZtity~ governing body. The amendmelZt is effective 2 days after voters approve.
Actual amendment: Add this subsection to Article VII, Section 4, two days after voters approve:
() VOTER APPROVAL OF NEW TAXES. No new taxes may be imposed except upon approval
in a vote of the electors of the taxing entity to impose the tax.
. 1. DEFINITION OF NEW TAX. The term new tax, for this subsectiofit includes the
initiation of a new tax, the increase in the tax rate of any tax, or the removal of any exemption to
any tax.
. 2. EMERGENCY TAXES. This subsection shall not apply to taxes enacted, for an effective
period not to exceed 12 months, by a three-fourths vote of the governing body of a taxing entity after.
the governing body has made.a finding of fact that failure to levy the tax will pose an imminent and
particularly described threat to the health or safety of the public.
Background: This amendment would affect all governments in Florida. The League proposed a
Voter Control of City Taxes constitutional amendment in 1992, (which has not been pursued) that
sought voter approval of certain municipal taxes. This proposal was an attempt to gain fiscal home
rule. This proposal is the antithesis of municipal home rule, which was expressly approved by the
p~ople of Florida in the constitution.
The principles at stake transcend the mere transfer of taxing approval from government to the
people. Elected municipal officials prolnise to deliver essential govermnental services requested by
their constituents. Many services are mandated by state and federal requirements. The proposal
severely undennines the obligation of municipal, officials to provide a safe, healthy and secure
community. By restricting a city's ability to raise revenue, the proposal invades a city's home rule
authority. It forces municipal officials to consider the elimination of essential municipal services that
officials have vowed to, or are legally obligated to provide. Municipal financial emergencies could
be a result of this proposal as well; debt fmancing, bonds, a citis bond ratings, employee payroll and
federally required employee benefits are among the municipal obligations that would be impacted.
League concerns: The Resolutions ,Committee will consider a resolution opposing this amendment
on August 25; if adopted,. the voting delegates will consider it on Saturday, August 27. The League
filed a brief on this issue with the state Supreme Court, seeking the proposal's dismissal by the
Court.
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Amendment # 6: (by the Tax Cap Committee)
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Tax Limitation
Language Appearing on Ballot:
TAX LIMITATION: Should two-thirds vote be required for new constitutionally
imposed state taxes/fees?
Summary: Prohibits imposition of new State taxes or fees on or after November 8, 1994 by constitutional
amendment unless approved by two-thirds of the voters voting in an electi01L Defines new State taxes
, or fees as revenue subject to appropriation by State Legislaiure, which tax or fee is not in effect on .
November 7; 1994. Applies to proposed State tax and fee amendments on November 8, 1994 b~rot and
those on later ballots.. .
Actual amendment: Article IX, new section 7:
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Notwithstanding Article X, Section 12(d) of this constitutio~ no new State tax or fee shall be
imposed on or after November 8. 1994 by any amendment to this constitution unless the proposed'
amendment is approved by not fewer than two-thirds of the voters voting in the election in which
such proposed amendment is considered. For purposes of this section, the phrase "new State tax or
fee" sball mean any tax or fee which would produce revenue subject to lump sum or other
appropriation by the Legislature, either for the State general revenue fund or any trust fund, which
tax or fee is not in effect on November 7, 1994. including without limitation such taxes and fees as
are the subject of proposed constitutional amendments appearing on the ballot on November 8, 1994.
This section shall apply to proposed constitutional ~endments relating to State taxes or fees which
appear on the November 8, 1994 ballot, or later ballots, and any such proposed amendment which .
fails to gain the two-thirds vote required hereby shall be null, void and without effect.
Background: By tieing this amendment to others on the ballot, the Tax Cap Committee has two
revenue cap options-eith~r by amendment #5 or this amendment. Again, this amendment would
have ~ negative impact upon ANY changes to municipal revenue sources appropriated by the
Legislature; including municipal revenue sharing, grants and loan programs.
, League concerns: The Resolutions Committee will consider a resolution opposing this amendment
on August 25; if adopted, the voting delegates will consider it on Saturday, August 27.
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Amendment # 7: (by the Tax Cap Committee)
Property Rights
Language Appearing on Ballot:
PROPERTY RIGHTS.' Should government compensaJe owners when damaging the value
of homes or other properties? ' ,
Summary.' This amendment entitles WI owner to full compensation when government action damages
the value of the owner~ home, fann or other vested privaJe property right or interest therein. Excepts
administration and enforcement of criminal laws. Ownersnincluding natural persons and businesses--are
entitled to have full compensation detennined by six-member jury trial without first having to go through
administrative proceedings. This amendment becomes effective the day after voter approval
Actual amendment: Article I, Section 2 - insert the underlined words:
Basic Rights - All natural persons are equal before the law and have inalienable rights, among
which are the, right to enjoy and defend life, liberty and to pursue happiness, to be rewarded for
. industry, and to acquire, possess and protect property; except that the ownership, inheritance,
disposition and possession of real property may be regulated or prohibited by law. No person shall
be deprived of any right because of race, religion or physical handicap. Any exercise 'of the police
power. excepting the administration and enforcement of criminal laws. which damages the value of
a vested private properry right. or any interest therein. shall entitle the owner to full compensation
determined by a iury trial with not fewer than six persons and without prior resort to administrative
remedies. This amendment shall take effect the day after approval by the voters.
Background: Several landmark court cases have recently drawn national attention to the issue o(
property rights. The Florida Legislature attempted to address this issue in the 1994 Session; both
houses could not agree on the rights of property owners versus the responsibilities of government--
and who pays for it. At stake for state, and local governments is the governmental authority to plan
for the safety, health and welfare of their citizens, and the need to comply with required federal and
state rulesf regulations and mandates. In by-passing the administrative process, this amendment also
undoes the substantial remedies of cities and counties already in place for property takings and
. related negotiations. Florida's ComprehenC)ive Planning Act requirements and municipal ordinances
related to growth and development would be jeopardized by this amendment. In additiol4 no
funding source has been identified for use in paying these "damages.1I
League concerns: The Resolutions Committee will consider a resolution opposing this amendment
on August 25; if adopted, the voting delegates will consider it on Saturday, August 27. The League
filed a brief with the state Supreme Court, seeking the Court's dismissal of the amendment.
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Amendm~~t # 8: (by Proposition for Umited Casinos, Inc.)
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Umited Casino Gambling
Ballot Language: '
LIMITED CASINOS.
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Summary.' Authorizing a limited number of gaming casinos in Broward, Dade, Duval, Escambia,
Hillsborousl1, Lee, Orange, Palm Beach and Pinellas Coun(ies, with two in Miami Beach; and limited~,
.'. size casinos with existing and operating iari-mutuel facilities; and if authorized by the Legislature, up to.
five limited-size riverboat casinos. in the remaining counties, but only one per couniy. Mandating.
implementation by the Legislature. Effective upon adoption, but prohibiting casino gambling until July
1, 1995.
Background: One of two limited casino gambling amendments proposed for the ballot, this is the
o,nly one to meet the signatory requirements: The proponents 'have pledged to, spend ,"millions" 'to
'get casino gambling in Florida. Despite claims of job creation and enhance.d tourism, concerns are
high that criminal activity'will significantly increase, and that no significant revenues would be
realized by state or local governments-despite the risks to family-oriented tourism. National studies
.bave shown that casino revenues reach a plateau within several years of operation (except in New.
'. Jersey and Nevad~ long.time ganling states); with little long.term improvements to local economies.
Crime has increased in many of the states that enacted gaming in the 1980s.
. ,League concerns: The Resolutions Committee will consider a resolution opposing this amendment
on August 25; if adopted, the voting delegates will consider it on Safurday, August 27.
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City of ,\ 5le 30'
Largo, Florida
'COPIES to:
COntlMISSI~~l
PRESS .
Date 'ADS 2 6 '1994
CITY CLER\\
. P.O. Box 296, Largo, Florida 34649.0296
FAX (813) 587.6765
Service Is Our Business
,
. OFFICE OF THE MAYOR AND COMMISSION,
6 '1,'/
(813) 587.6702 .
FAX (81'3) 587.6782
J~~y 0 (
Augusl 24, 1994
. Tho Honorable Bruce Tyndall
Chairman, Pinollas County Commission
315 Court Streel
Clearwater, Florida ,34616
RE: . S~lid Waste Collection Services
Dear ChaIrman '[ynda\!:
, 'j
During a rcccnl City Commission Work,Sesslon discussion on possible solid waste rate adjuslments and an evalua\1on of the
.Cily 01 Largo's Golld waste colleclion services, I was appallod to learn of the amount 01 trash and garbage thai the CUy 61 Largo
Is required to dispose 01 that originates In Ihe unincorporated areas 01 Pinollas County.. Those areas 01 the C;lIy of Largolhal..
abut unlncorporat,od plnollas County conllnuously receive garbage deposited In Largo businesses' commarclal dllmpsters, vaca~\
lois, roadways, etc., Ihal, allor severalinvesllgalions, was proved to originate Irom residenls In the unincorporated area of the,
~~ . ,
As you are awar~; Pjn~Uas County does nol franchise solid wasle collection services, nor requt're County residences 10 subscribe
to soUd waste coilection' services which is beginning 10 put an unfair demand on Largo and other municipalities within Pincllas
C9unly. All residences or busInesses generate trash and solid waste, and, therefore, Ihe obvious question is why doesn'llhe
County require property owners and resIdents outside corporate limils \0 subscribo 10 solid waste services. I urgently request
thaI the Pinellas County Commission discuss. allls e~lrllesl opportunity, the question of Iran chi sing solid waste collection services
wilhin the \Inincorporatod areas 01 the County and requiring all properties 10 subscribe \0 saUd waste collection services.'
. In lhese economic limos where all government's are looking for ways to streamline theIr services and elimInate unnecessary
costs, II is frustrating lo'realize that the City has bee,~ placed In a position 10 bo responsible far the disposal of garbage and trash
generaled oUlslde munlclpallimits due to the facl thaI Pineilas Counly governmenl has nol satisfactorily addressed Ihis problem.
By copy 01 this lelter. I am advising olher cmes wilhin Pinellas County 01 my concerns In Ihis area, and I will anxiously awalt your.
and the Pincnas Counly Commission's response \.0 this situation.
II I can provIde you any addilional inlormation or clarilicallon. please do nol hesitale 10 contacl me.
"Illt/' .
Thomas D. Feastor
Mayor
"
TDF/sl
cc: Largo CUy Commission
City Manager Sleven B. Slanlon
Public Works D[rector Chris A. Kubala
Mayprs, PincHes. Counly Municipalities .
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COlUllVIlSsU1:"
PRES~ ' .
Date lAUS'2 6, '1994
CITY (jLCt1~
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nctty.Deptula~ City Mnna'gel'
. CO~~lissilHltir Deegan . 0 [)
'\. .TO:
.'
FR01\f: /
COPIES:
,
l\'fayor~ Commissioncrs
:SUBJECT:
. .CSX Station on 'East Avcnuc
\, DATE:
August 26, 1994
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I appreciate the memo of. August 10th from l\1r. nalccr~
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. His finnl par~graphleaYcs in the nir the ui~ccrtainty as t~ whcthm' or not ~ve ',\\'o~ld.. ,
desire. o,vnership of the CSX Stntio,n. ' . ,t .
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My personal belief is that the Trail will ,go along East Avenue as' currently' being , .
recommendedt andI would sunpJy asl<. if there is some wny ",C can be sure 'Ufat 'tbe;CIP
includes setting aside ndcqUlitc l'ccrelltion impact fees in the near future to' p~rchnse tlu\"t.
'property. I would then envision r~qucsting ISTEA funds for futul'c renovation of thc .
site. '
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Thank you Cor an opinion on this subject.
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,,' CITY 0 F CLEAR,\\' A TER,
Interdepartmental Correspondence
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Deu~J2~il7~~ " .
'\Villiam C. Baker I Assistant City Manager
Mayor and City Commis'sion
Kathy S. Rice, Deputy City Manager
Don Meerians, Acting Traffic Engineer
Earl Barrett, R~ ESL1te Services Manager
Oate':.!J12, 1994.
bl:rx~~6 .12 \994
CITY GLt:hl\
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TO:
. FR01-1::
SUBJECT: ..CSX'Station on East Avenue
DA TE:
August 10, '19~4
l' ".
Funds' available for the purchase 'of historic raiiroad. pr,operty through the Tran~poriation
. Enhancement Program of the ISTEA Act Jor Federal Fiscal Year 1998/99 have been' applied for
'. and approved by the Metropolitan Planning Organization. . , '
It was o'nce'suggested that the City may wish ,to purcha.:;e, the property prior to .the 1998/99 fiscal
. year. Former City Manager Mic,hael Wright concluded that we would not purchase the property
'prior to the grant funding until such -time as the Pinellas Trail location had firmly been
establish'ed. I believe Mr. Wright's reason was that the desirability of owning the station would
be eliminated were it not to be a feature ,of the trail route. . , . '. '
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. If it is detennined now that we would desire ownership even if the trail is not aligned along East
Avenue, then we would act accordingly. '
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In\~o\:p'''l"\num\.:.'', Curr~pundt:ntt: Sh~t
TO: Michael Wri~ht. CilY, Man2.ger
. FR!OJ\1: Pete Yauch, City Traffic Engineer f.l)7Y
COPIES: \Villiam Baker, Director of Public \Vor~s
Ream \Vilson. Director of Parks and Recreation
. Earl BarreU. PW I Real Estate Services Manager
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DA TE:
September 23. 1993
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('.'"1', \' r" r-t:'!K C It)' /,.i:J ti C 9 c r
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SUDJECT: 'csx Station on East Avellue
. Commissioner Deegan'. in his September 20 memo to you, requested information on the status
of the potential' purchase of the downtown CSX Station and our application to the l\1PO' for,
possible fundipg, .
The MPO' has approved a funding request 'of S 200,000' for the acquisition and historic
preservation I renovation of the CSX I Amtrak station, for the Fiscal Year. 1998 I 99. This
request will now go to the Florida Department of Transportation for their review, approval and
ultimate funding under their work plan.
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The funding comes from the Transport3.tion Enhancement. Program of the ISTEA (lntermodal.
Surface Transportation Efficiency Act) program. Enhancement funding is used for projects,
which enhance the transportation system and/or surrou'nding :rea. Landsca~ing, historic
preservation, pedestrian facilities, and the preservation of abandoned railway corridors are all
area.sthat qmilify for this spcci2i funding category. ;project funding is at the 80% Federal / .10%
, Stale /10% LOcal level for projects not within State right-of-way.
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Earl Barrett, Public Works. Real Estate Services Manager, contacted CSX about the availability
!. of the site. The asking price is approximately S 150,000 and is .'n'egotiable". The buil.ding is
currently under a long term lease to. Amtrak, seIYing as a ticketing point an'd bus transfer point
for the passenger, station in Tampa. Earl has not yet seen the lease -- we are unsure ~o,w much
of the building is taken up by the Amtrak operation, or if Amtrak would be willing to relocate. .
There have. been some rumors about termite inf~station of the building:'
Recogniz.ing that the ISTEA funding requeSt is for a FiscaJ Year five years from nowl Par'kS and
Recreation Director Ream Wilson has indicated that there maY be adequate recreation impact
fees on hand to purchase the propeny on an earlier timeframe. The. ISTEA funds could then be
. used for future renovation of the site'. .
, We all believe the building would.be an asset to Clearwater~s ponion of the Pinellas Trail.
Bowever, with the still somewhat uncertain future of the Trail (wilh threats of lawsuiLs about
business damages), it may be best to "wait and S~" before proceeding with any purc~ase of the
sh'e. If you fed otherwise. please let me l~o\"".
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. 1\1 E 1\1 0 RAN D U 1\11' ,
'TO:
Betty Deptula, City Manager
Comm~Sion~r Deegan a{}: (
Mayor, Commissioners.
FROM:
COPIES:
SUBJECT:.
Minutes of Various Boards
. DATE:
August, 26, 1994
**********************************************~*************
, .
I h'ave'just ~ead the Parks and Recr'eation Bonrdminutes. for Monday, July.25, which
. were included 'in' our mail of A,.ugust 25. ' . . ' , , '.'
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Some of the items discussed at this meeting concerned issues before the 'Commissio,n at'.'
'the, end of July which were then debated by tbe Conunission during the month of' .
AugUst. It would be helpful for us to have,the'benefit of reading or'learning aJ:)Q~t such
deliberations before we finalize action on items of interest to the various Boards. .
Obviously this is not possible' if we get the minutes a month later.
I appreCiate that these minutes were only approved at the next month's meeting and'
were sent to us with the notation (approved). I would personaJly not be averse to
having such minutes a lot sooner, even if they. bore the notation (not yet-approved). .
Perhaps other Commissioners have comme'nts on thiS inatter.'
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AUG 25 '94 07:54AM
P.l
JCe.=30
CITY OF CLEAllWATER
P.O. BOX 4748
CLP.ARWATBR, FLORIDA 34618-4748
City Commission
]
MEMORANDUM
TO:. Betty Deptula,' City Manager
FROM: Fred A. Thomas, Commissioner "
DATE: . August 24, 1994
SUBJECT: Bayfront Tennis Courts
COPIES : Mayor, Commissioners
~~~~.__M.-----______"__~~____W.."-~________
,
. Durina a prior 'Commission meeting, it was approved to add park land to the Bayfront tennis
court area and move the tennis courts. Since we are in the process of letting a referendum speak
to the Art Center and the Bayfront tennis coutts, we did have a referendum that approved doing
away with the first row of tennis courts.
M_~__~___..___._"__"_...~_.~~~__._.~~~~~_.w______...______
I think it would be an enhancement to the entrance to Downtown Clearwater, as well as the exit
to Clearwater Beach, to remove that flISt row of tennis courts, regardless of what happens in
the referendum. For the Art Center, that first row of tennis coutU will disappear. Now would
1;Je a good time to remove that first row and turn that area into an open gr~sland-like park, with
possibly even a couple of flower beds to make it more attractive.
Please put this on the agenda for future discussion. Thank you.
FAT/sr
,RECEIVED
/~lJG 25 1994
CITY CLERK DEPT.
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