07/18/1994
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ACTION AGENDA * CLEARWATER CITY COMMISSION MEETING
Monday, July 18, 1994 - 9:00 A.M. - Chambers'
, .
. Welcome. We are glad to have you join us. If you wish to speak please, wait to be recognized, then
state your lli!..!:!:J.g and address. Persons speaking before the City Commission shall be limited to 3
minutes. No person shall speak more than once on the same subject unless granted'permission by
, the City Commission. ANY PERSON WITH A DISABILITY REQUIRING REASONABLE
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING, SHOULD CALL 813/462-6684.
1 . Pledge of Allegiance
2. Invocation
3. Service Awards
, 4.. Interim City Attorney Report
a) Direction re easement on Stowell
property
5. Presentations:
a) CommUNITY Campaign
, b) Municipal Code Enforcement Board, ~
Annual Report '
1. Mayor.
2. William C. Baker, Assistant City Manager.
3. 2 awards presented; Employee of the
Month 7/94 - Darold Brink, Marina.
4. a) Closed session scheduled for 8/1/94 at '
9:00 a.m.
5. al Approved one-time, $5,000 contribution.
b) to be rescheduled.
.'
Convene as Pension Trustees '
Convene as CRA
6. Approval of Minutes - Regular Meetings
8/30/93, 10/4/93, 11/15/93, 11/29/93,
6/14194 & 6/16194 and Spocial Meetings
3/26/93, 4/12/93, 4/19/93, 10/12/93,
11/24/93, 511 6/94, 617194 & 6123194
6. Special Meetings of 3/26/93, 11/24/93, &
regular mee:ting of 6/1 6/94 approved as '
corrected; others, approved as submitted.
7. ~ PRESENTATIONS - None.
8. - Citizens to be heard re items not on the Agenda - None.
CITY MANAGER REPORTS
ITEM: Snair suit settlement (Debbie Crumbley -
11 :30 a.m.)
ITEM Approved settlement of $1. 7 5 million to be
funded through the Central Insurance Fund.
CONSENT AGENDA (Items #9-29) - Approved as submitted less #s 18, 21, 23 & 26.
The following items require no formal public hearing and are subject'to being approved in a single
motion. However, any City Commissioner or the City Manager may remove an item from the Consent
Agenda to allow discussion and voting on the item individually.
7118/94
1
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9. Extension of banking services' agreement
with ,8arnett Bank of Pinellas County, for
the period 10/1/94-9/30-97, for an est.
$70,OOO/yr. (AS)
10. Contract for, providing auction service for
disposal of the library Doll Collection'to
, Bay ~rea Auction Services, Inc., St. .
Petersburg, FL, for $788.80 pius 10% of
gross' proceeds (AS) ,
11 . Purchase a replacement computerized
meter reading system for the Utility ,
Customer 'Service Division from Software
Installed, Inc., for $44.760'(AS)
1 2. 'Purchase of 22 Firefighter protective suits
, (Bunker Gear) from Safety Equipment Co.,
Tampa, 'FL" for $13;373.80 (FD)
1 3. Purchase' an Emergency Medical Services
(EMS) rescue unit for the Fire Dept. from
Saulsbury Fire Equipment, Inc., Tully, NY,
for $62.480 (FD)
,14;' Purchase of one Cab and Chassis Truck
with tree trimming boom and chipper body
from Teco, Inc., Fort Wayne, IN, for
$71,756; financing tQ, b'~ provided under
city's master lease-purchase,agreement
with Security Capital Corp. (GS)
15. Purchase of one loader backhoe tractor
from ,Case Power and Equipment, Tampa,
FL, for $53,730; fin'aneing to be provided
under city's master lease-purchase
agreement with Security Capital Corp. (GS)
, , 16:, Purchase of one street sweeper from )
Florida Municipal Equipment,' Lakeland, FL.
,for '$105,890;, financing to be' provided
under city's master lease-purchase
agreement with Security Cap!tal Corp. (GS),
1 7. ' Purchase of one truck with 90' boom,
platform and crane from Utility Supply and
,Equipment, College Park, GA, for
$122,750; financing to be' provided unde'r
,city's maste'r' jease-purchase ag~eement
'with Security Capital Corp. f,GS) ,
18. Extension' of contract with Ebs'co
Subscription ,Services, Birmingham, AL, for,
, periodical subscriptions & serial standing,
orders, for the peri'od 10/1/94-9/30/95, at'
" an est: $65,000 (LIB) ,
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1 8, Approved s4bject to the publishe'r's price
being the highest unless Ebsco' ea~ explain
,why it is not. '
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19. No item.
20. Purcha'se of hardware'tsoftware for
, enhBnc~ments to library's Gaylord
, J.'
GALAXY automation system from ~aylord
Systems, Syracuse, NY, for $21,612;
authorize, expenditure from FROG library
Services and Construction Act (LSCA)
, grant funds (LIB)
21- First Amendment to paragraph 3 of Bruce
littler, Inc. lease agreement ~ated 4/1/91
(MR)'
22. No item
23. Extension' of contract for automated
information and data management
consulting services with John Dorsey and
, Associates, Lathrup Village, MI, to, include
all work previously agreed upon plus
" system selection and implementation
. manag'ement for a new police records
syst,8m 'and mobile computers, at a
consulting cost of $64,395 (PO)
, , 24. Contract for sludge hauling & disposal
services for the WPC Division to Davis
,Water and Waste Ir,ldustries, Inc., for the
period 811/94-7/31/95, at an est.
.' \ ~ '$268,764; contract wherein Davis ogress
to accept & properly dispose of , sludge in
accordance with federal, state and Jo~al
regulations (PW)
25. Co~tract to perf,orm technical consulting &
remedial action services for cleanup of
petroleum contaminated city sites qualified'
for State reimbursement (at no cost to City)
, to AWD Technologies, Inc., Tampa~ FL
(PW)
26. Contract for Enterprise Road and Marshall'
, Street Sanitary System Repairs to Kimmins
, , Contracting Corp., Tampa, FL, for
'$175,800 (PW)
27. Authorize City Manager by motion to "
.', . ,approve the name change' of Briley, Wild &.
Associates, Inc. to Mc'Kim & Creed
" Engineers, P.A., to modify currerit Briley,
, .
Wild ,& Associates, Inc. contracts and
amendme'nts to' reflect the new name (PW)
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'21. Approved. Future leases to indicate if
, conflicts wi~h existing tenants, to what
degree and if any ,objections.
23'. Continued to 2:00 p.m., 7/20/94
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28. .Contract for Utilities Relocation at Gulf
Boulevard, across Clearwater Pass in
Pinellas County to A & L Underground, Inc.,
Olathe, KS, for $2,181,607' (PW)
'29. Drainage easement - Portion of Sec. 21.28-
16 (Diocese of Southwest Florida, Inc.HCAl
. . . ~ ..
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OTHER ITEMS ON CITY MANAGT:RliEPORT
30. Res. #94-51 - to appoint a Director and
Alternate Director to serve on the Board of,
Directors of the Municipal Gas Authority of
Florida (MGAF) (GAS) ,
': 31., Res. #94-48 - authorizing City ~anager to
" execute a Highway Landscape Maintenance
Memorandum of Agreement with FOOT re
City's maintenance of landscaping on '
Courtney Campbell Causeway (PR) ,
,32. Community Relations Board'. 1
appointment (eLK)
33. Historic Preservation Board -1 appointment
(CLK)
. 34. Parks & Recreation Board - 1 appointment
(CLKt
,35. Other Pending Matters
a) Contract for replacement and disposal of
" PCB contaminated transformers at Jack
Russell S~adium, to U,SPCI, Tucker, GA, a
subsidiary of Union Pacific, for $23,827
" (PW)
b)' Floor plan for convention/trade show
" space in Bayfront Mart (Maas Brothers),
30. Approved. Res. #9,4-51 adopted.
31. Res. #94-48 'adopted.
32. Appointed Gabe C~zares.
33. Appointed Margaret Kiehl.
, '
34. Appointed Deborah Hobbs.
35. a) Approved.
b) Authorized, item #3 of Ph~se 1 A (West
Entrance). Name & Floor Plan to be
considered 811/94.
, ,
CITY ATTORNEY REPORTS
.'
36. Resolutions'
'a) Res~ #94-44 - assessing the owners of
property the costs of having mowed or
cleared the owners' lots
> b) Res. #94-45 - Demolition Lien - 1410
'Monroe Street , '
,c) R~s. #94-46 - Demqlition Lien. 1498 S~
Greenwood Avenue
. d)' No Item
7/1 8/94
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,36. 'a) Res. #94-44 adopted.
b) Res. #94-45 adopted.
cl Res. #94-46 adopted.
d) No item.
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e) Res. #94.50 - Dedicating r.oww for
Hampton Road
37. Other City Attorney Items
e) Res. #94:.50 adopted.
I
" ':
37. None.
38.
City Manager Verbal Reports
a) Scheduling Closed Bargaining Session'
38.
a) 8/1/94 - Noon. , '
Rule change approved that regular daytime' ,
Commission meetings will begin at the
conclusion of the CRA meeting but ho later
than 10:00 a.m. ,
Waived fees for Chamber of Commerce
50's/60's Music Festival, 9/24/94.
City Manager announced City Attorney
candidate Assessment Center scheduled for
, '
7/28 & 29.
,
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, ,39. Com'missiqn Discussion Items
a) Advertising iri addition to legal
Requirements
b). Water Supply Issue
(reference 6/23/94 Commissioner, Deegan
memo)
(reference 6/29/94 Mayor Garvey memo)
,39" a) No l!ction,
b), No 'action. Issue to be rescheduled in 60
days.
, .,
, ,
:'40. 'Other Commission Action
40. Berfield announced the City can place
.. advertising on the Jolley Trolleys. She
referenced telephone messages re concerns
re'the recycling program. She questioned ,if
a response was being prepared to Mr.
Jonson re his concerns abput landscaping at
Countryside & 19. '
Garvev' asked if the Commission agreed
with the CRA re s'upporting the ICA's
opinion re the autho~ity of the DDB.
Consensus to send letter supporting.
FitzQerald expressed conem there had been
no response to, his question re sales tax
paid by the Cruiseline. ICA to respond. 'He
reported, there are concerns' re a federal
telecommunication bill thatwlll allow
, telephone companies to 'provide cable TV
without a franchise. He also reported on
concerns re FEMA holding cities responsible
for variances being granted that are in
conflict with FErylA regulations and
therefore 'withholding insurance
adjustments.
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f7le,questloned the apparent halt In work on,
NE Coachman and',dlsruptlon to,the " ,
individuals' with property on that road.
FOOT will be asked to' provide a report:
Oeeqan distributed' information re. Dunedin's, ,
'new ordinance',re reclaim'ed, water; He '
requested all Commlsslo,ners' have, a ,copy o,f :
CDM's 1990 Reclaimed Water Master' Pian. '
He 'reported the DDS voted to ask the ,.
Commission to reconsider'totEd ,
consolidation 'of city offices on'the ailgore',
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site. C;:ommlssion vpted not .to ,reconsider..'
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41.
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Adjournment :'
41.
6:23 p.m.
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item # ~ ~
Meeling Dale~~ly 18~ '1994
and July 21, 1994
SERVICE AWARDS
Recommendation/Motion:
The following employees be presented with service awards for their length of service in the
employment of the' City of Clearwater.
o and that the appropriate officials be authorized to execute same.
, BACKGROUND:
5 Years:
Lila Zimmet
Jackie Cofield
David E. Hogan
Ronald D.' Streicher
John D. Robertson
Peter J.' Rullo
10 Years,;" ,
Michael Kimbrough
Kary Darby ,
Robert Batten
, Kathy F. Angle
AI ice E: Eckman
Michael Jackson
20 Y c n r s : ,
Wayne R. Tiggctt
Melvin Williams
.
30 Yen r s :
"Robert L. Davidson
George A. Leslie
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
Submitted by:
'elt
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Library,
Police
, Fire
Fire
Public Works/WPC
Public Works/WPC
Fire
Parks & Recreation
Public Works/Stormwater
DOAS/UCS
Public ,Works/Eng.
Gus System
Fire
Public Works/Solid Waste
, Fire
Public Works/Po S.
35 Yen rs:
Charlie Brinson
Public Works/P.S.
Originating Dept:
Human Resources
Costs:
Commission Action:
Total
User Dept.:
Current FY
o Approved
o Approved w/condltions
o Denied
o Continued to:
Advertised:
Date:
Paper:
o Not, required
Affectod parties
o NotifIed
o Not required
Funding Source:
o Capt. Imp.
o Operating
0' Other
Attachments:
Appropriation Code:
o None
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TO':
Mayor Rita Garvey
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FROM:
,
Betty J. Blunt~ confidential Clerk Receptionist
, ,
COPIES: "City commissioners, Betty Deptula, Cyndie Goudeau
SUBJECT: Presentation at the July 18, 1994 City commission Meeting
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DATE: July 18, 1994,
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The following presentation will be made,at the June 18, 1994 city
commission meeting~ '
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SERVICE AWARDS
, ,
S years
David Hoqan, Fire 'Department (letter ,of, appreciation and' service;
pin)
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10 years
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Robert Batten, public Wprks/stormwater (letter of- appreciation and
wall clock)
30 years
,~o~ge Le~lie,)pUblic Works/P~~lic Service (letter of appreciation
and n~ck;Lace)
. ,
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3S years
~arlie' Brinson, Public Wo~ks/Public
.apprec~ation and gift certificate)
service
(letter 'of
~Jovee of
D,epilrtment.
is 'Darold Bri~k,' Marine
the Month ,for July,
1994
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M E M 0 RAN DUM
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TO: '
FROM:
RE:
The ~onorable Mayor and Members of'the City Commission
Alan S. Zimmet,' Interim City Attorney ~
City of Clearwater v. Allan J. Stowell
, ,
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DATE: July 11, 1994
, As you know, on March 26, 1992, the City entered into a settlement stipulatlon
with Allan Stowell to settle the declaratory judgment action that' had been "
brought by the City against Mr. Stowell to resolve the',dispute concerning' a sewer
line that is locat~d on his property. A portion of'that sewer line was located
: .on Mr. 'Stowell's property without the benefit ~f an appropriate easement. The
remainder of the 1 ine that is on Mr. Stowell' s property 1 ies within three"
'different easements obtained from the property own~rs.
In the settlement stipulation, the City agreed to do numerous things, including
paying Mr. Stowell $27,500, sending Mr. Stowell a letter of apology, providing
free taps into the City sewer 'line for the two residential structures located on
the property (this included waiver of all connection fees, impact fees, and other
costs), paying an independent arborist who would, provide advice on the
appropriate path of access and constr~ction to preserve the trees existing on the
property, and send Mr. Stowell a letter stating ,that the City has sufficient
sewage treatment capacity to,serve 200 residential units on this property. In
return, the City was to receive a 3D-foot wide easement over that portion of the
, , sewer .1 ine that the City does not have an easement for and a temporary
construction easement over the samp. general area, but 15 'feet wider. This latter
easement was to be used by the City to perform repairs that are necessary to 'the
sewer line. The City previously informed the court that the repair of this line
was an emergency and the City.s engineers continue to be extremely concerned
about the possibility of the line ~reaking. ' ,
Since March 26~ 1992, some of the obligations of the settlement stipulation have
been completed. ,For instance, the City has provided free tap-ins to the two
residential structures on the property and has hired the arborist. However, the
mai~ aspects of the settlement stipulation have ntit been finalized. That is, the'
City has not received the two easements in final form and the City has not paid:
Mr. S~owell $27,5DO.Many things have occurred in'the las~ two years, ,s9me of
which have resulted in a different approach for handling the repair work. Mr.
St~well claims that it is entirely the City staffls fault that this matter has
not been brought to a'conclusion. On the'Qther hand, City staff believes that,
a majority of the fault lies with Mr. Stowell.
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In any event, shortly after I was named Interim City Attorney, I received a
letter from John Hubbard, Mr. Stowell IS attorney, seekingadditjonal funds and
concessions from the City in order to give the City'the easements provided for
in the settlement stipulation. I am enclosing a copy of Mr. Hubbard~s letter of
May 6, 1994. In that letter, he requested that the City pay Mr. Stowell ,an
addit iona 1 $24,594 to cover the cost of a deep well, a I-inch lawn meter I a "
wooden, deck, interest, insta 11 at ion of sod and attorney' s fe~s. He also
requested an adjustment to Mr.Stowel1ls sewer charges in'the estimated amount
'of $500. '
I have met with Mr. Hubbard and have reviewed the easement document .that he
prepared.' The easement document also called for ,the City to waive any impact
fees on Mr. Stowell's property when the property is 'developed. Using lhe 200
residential units that the settlement agreement refers to the waiver of impact
fees at today1s present charges equals $200,000. In discussing this matter with
Mr. Hubbard, he' indicated that Mr. Stowell is not willing. to negotiate, t~e
$24,500 figure. However, he was willing to agree that,for that portion of,his
property for which the City did not previously have an easement, he would not
demand ~hat the City waive impact fees. However, regarding the other parcels for
which the City had previously obtained the three easements, he demanded 'that the
City agree ~hat it would waive impact fees for any units'placed on these portions
of his property.' Having discussed this,matter with Gary Johnson, it is difficult
'to determine how many units he might place on' that property." Mr. Stowell's
argument is allegedly'based upon the language of the existing easement agreements
and testimony that will be provided by the former city engineer Max Battle. The
City 'Attorney's Office has reviewed the' existing easement agreements and has
concluded that these agreements do not provide for the waiver of impact fees for
the portions of the property that they relate to.
I f the City were to agree to Mr. Stowe 11,1 s demand s, the City wou 1 d be payi ng
$52,594 to Mr. Stowell, plus the expenses of the.arborist, and also incur the
loss of impact fees, tap-in charges, etc., for the two residential structures on
the property.' Additionally, the City would be agreeing'to a waiver of at least
some impact ,fees. Having reviewed this with the City Manager and Gary Johnson,
it is our recommendation that the City p~rsue an easement over that portion of
Mr'. Stowe 11' s property where the sewer 1 ine ,is located without the, proper
easement in an eminent domain, action. Although we do not yet have: an appra,isal,
it is our best estimate that such action will not likely cost the City' greater
~han the $52,,594.
ASZ:jmp
Copies to:
Elizabeth M. Deptula, City Manager
Wi11iam,C. Baker, Assistant City Manager
Gary Johnson, Public Works Project Manager
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Q7/12194
,
'5'81:17260058
TZB7.U'ATIORNEYS
IID002:
15:11 '
F R A Z E Rt HUB 8' A R' D" &
ATT'OnNEYS AT LAW
IillCEIVED
MAY U 6 \99~
BRANDT'. ' ,
,', " ~Ity Manager'
JOHN p, F'!UZE;R ','
JOHN G. H1JBMRD
M^RI\, w, BRAHDT
nlOMAS J.1"RAS"-
RECEIVED .
MAY O' ~ 199~
City Mq~a~~r
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POST OFFICE BOX 1178 '
s~s MAIN STREET
DUNEDIN, FLORIDA J.j~!/..l m
TELEPHONE (813) 7)3.a~~4
fAX CU3) n409 m
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{l,1. I MAY - 9 1994 j~jl
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Hay 6, 1994
, ,
,Mrs. Elizab=th M. Deptula
city Manager
city ot Clearwater
Post Office !:"X 4748'
Clearwater, Florida 3461a-474~
,
Re: Stowell v. City of Clearwater
Dear Mrs. Deptula:
J ,
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As r, told you on the phone this, w.eek" I am working, with AJ.lan'
StoweJ.l,in an attempt to bring' to'closure the repair of!. the portion
of the East Plant south,Int'!.X'c.eptor sewer'line which crosses ,Mr.
stowell's property at 2873 Thornton noad" Clearwater, Florida 4
I, enclose: a.n' J\g.~eement' and ql:'anl::.. 'of Con'struction ,and pe::r:manent
Easement (the "Agreement") whl.ch has been executed by Mr. Stowell
and placed il:1 escrow with me.. Mr. Stowell has previously made a
commitment that he wouJ.d undertake to draft arid deliver to the City
an 'easement ~greement that was in satisfactory form' to him '\:0
conclude the' litigation and' lengthy negotiatioI:1s that have, been
ongoing between the City of Clearwater-and Mr. Stowell since ea~ly,
1991. There 'are.certain other documents, including a letter of
access and the othe.r instruments' and actions required to be
accomplished by th~,City and Mr. st~well as are otherwise,set forth
in the Settlement'Stipulation dateq March 26, 1992 that will need'
to' be c;ompleted contemporaneously' with, the delivery' of this
Agre~ment.' '
This is the fi:x:st anc!.,' I hope" lIlost" significant step .in bringi.ng
~ll of these matters tc,~ conclusion' and g~anting the nece~sary
authority to the City of Clearwater to ~ake the repairs nn this
. p,ortion 'of its. se\'1er transmission .line. ';Hi'i:~:qeo~1:;~~_~qgns~1~'-4!,g;:.
~ngii1eer, 'Max' Battle, ,who' is intiJnately 'ITfamilJ.arl::' :w.;~h,...:~,th~'l" '
.cfons;tru6tion' of this line because 9f h:is ):ole':a~ ':,c;.~j:Y&I~i}g.i;lieer for" ':-. . ,
'IF,t~a f ~ity. of Clearwater back, i~i 19 6~;:'Jl~:,:,.~n~o.t!ri~Id.f:i~~;j:l.,~,~~~et-!:.-::h~~~.r::.-._",
, ,t;~e :ccl?aJ..r of ,the Line should 'proceed.,as, :;:ap~..~J,.Y.~.~5,,"g~~s:iJ:i.le. ,Tlie
,Cl.ty repres~nted to the circuit Cou~t back in 1991 that,tR~s was an
emergency matter at that ~ime 'and I ~ s~re that, the condition of
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07/12194 15:12
'5'81:l72~0058
TZBZU ATTORNEYS
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the line has not impro~ ~d Gi~c~ that date. We join wit~ the city
of clearwater in wish~ng 'to 'expcd~tc, the rcp~ir juot a~ 'soon ao
possible to, avoid the po'saibil.i.ty of any turther damage to the
existing line' or any' damage to'the environment should the l~ne
fall. Mr. StoweJ.l wiJ.l assume no iiabiJ.ity'in the event that the
line should fail'sinca the City couid have obtained these ease~ent9
,th~ee years ago if th~ pe'irnit '~ro~ D~~ had be~n applied for then.
Much' of 'the problem in concluding the negotiations bet~een the
'parties ha~ ar~gen from MI. Stowel~'s abso1ute oommitment to the
protect~on of the trees and otJier. plant life on the property from
unnec~ssary damage b~cause o~ ,const~~ction activities. When this
l?roject was initiaJ.ly' discussed. with him, 'even before the
litigation in Septe~er OD 1991, it' was his wish that as little of
his property wou~d be t~aversed as possible in orde~ ~Q give access
to the nec~ssary construction are~s for the repair of the se~er
line. At least three, City employees (Mr. Miller, Terry Finch and"
Mr. Galbraith) represen~ed to him'that access from, Thorhton Road
would not ~e permitted by the then Department of .Environmental
,Regulation. Fortunately for all concerned, the acce,ss' from
Thornton Road has now' been approvea by th~i' Oepart~ent of
Environmental Protect-ion. 'I'hli! I?erm~.t for such work has baen issued
today. This result has: h~d two p; Lmary beneficial results~' , The
~irst is that the City of Clearwater yill have a ggrmanent access
point from ThoX'nton Road" to thr: easement that has been approved ,by
DEP 'and the second is that significant costs can be saved, now and
in' the future by el~inating the necessity. of a lengthy and
indix-ect access across' Mr. Stowell's property , which was
necessitated in orde.r' to preserve and protect the specimen oak,
trees that grow througho~t the' prqperty. '
'Over the last three years Mr'., Stowell has devot.ed enonnous amounts
of his time and energy to' bringing about this result. The change
in level of cooperation and the' person you have' assigned to
coordinate this project, ~.. Gary Johnson, have made an enormous
difference in bringing ~bout the success of reaching an agreement
between Mr. Stowell and the City. ,You 'are to be congratul~ted for
your personal involvement' ,in ending what seemed to. be an
unnecessarily protracted process., Sometimes, people do; make a
differencel ;
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I~ is my understanding that Mr. .St,owell has. h'ad some discussions
with fou regarding cert,ain ,requireme'nts he has in ordeJ: to complete
this process. I commit~ed to.you that I ,would 'insist that he be
. specific as to these ite.ms' and that' he would not expand the li,st
further. I believe that t~is h~s been accomplished. '
I , ' .
The first of these requi~ements consists of four different elements
and stems' from problems: .that ',aro,se because the City t 'for an
extended period of time,took ,the pos~tion that the only possible
access was a meandering'r6ut~,.through the center of Hr. S~owell's
property. Th~s has now been al~eviated by the access, from Thornton
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07112/94 15:1.3
'6'81,37260058
TZBZU ATTORNEYS
~004
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,
~oad'which.elimin~tes the 'necessity'of traversing t~e heart of tbe
property. When ~t was ~hQught that ,the only ponsihle route was
across Hr. 5~owell's,property, lt became necessary to destroy his
three septic tanks s~that,neavy vehiqles could pass,ove~ the route
that had been designated' by the Arbol:'ist to give the maximum
protection to Mr. Sto~ell's' trees. In order to ~repare the access
for use, the City connected Hr. StowelJ.'s home and another
residence on the property to the City sewer and fiJ.led in the three
septic tanks. As it now.turn~ out, this Was unnecessary because 'of
,the: availability of the Thornton Road access. As a result of the
destruction ot,the septic'tanks, Mr. stowell now pays a significant
sewer cost t~at he did not 'pl:'eviously have.' Bis last ~ewer bill
was. in'the amount of $11B.00, and I enclose a copy of that for your
info~ation. Much of this cost arises because of Mr. Stowa11's
need to irrigate with, City water on which he must now pay a sewer
charge. In order to alleviat~ the situation he would ~ropose that,
the city p.:!.y for 'a deep well to be installed nea.r his praary'
residence. This cost would be in the amount, of ',$'~14S0-fOoT-plus
tax, i~ any, and I enclose a quote from Davis Drilling Company,
Inc. for you~ info~mation. Mr. Stowell received severa.l bids for
this work and the Davis bid,appears to be the be~t bid. Because of
the: fact that one of' his other requests will be that the, Cit.y
replace some sod that died when the ,homes ~ere connected ~o the
sewer line, Mr. Stowell will agr~e that ~hc ci~y can use this well
to water the rep1~cement sod at no cost and also use ,any water
needed for the resodding: and restoration of the work in the new
easements for this project.
"
I,
His second re'quirement which comes about because of this same
situation is that tho ci. ty install a,. lii.wn:'spr.i:nkl'ing"'fne-cer' at '.2 8 81..... "
. Thobi.t:on Road. 'This will 'reduce the cost of 'water -tal: irrigation
at this loca~ion since no seWer charge wil~ have to be paid on ~his
water and can be accomplished ,at 'a very low'cost to the city.
, ,
, ,
The: third issue arising' ,from the cHange in, access route is, a,
'request by Mr. Stowell that h,is .sewer.-cH.ar'g~'!reiihce the completion,
of ~he pllwiliing work be adjusted because of the necessity of paying
a' ,sewe,r charge on water that was u~ed strictly for irrigation
services Be is willing ,to, agree on an amount to be negotiated
with Mr. John C. scott',"the C'ity of Cl~arwate.r Utility Customer
Sel:'v,icE;: Manager.
I be,liave that Hr. Stowe~l has"discus~ed with you the~~i:nacemeIl;t""
of the original wood deek on the b~ck portion of his ~ouse.thnt had
to be removed because of' the fact that, the septJ.c tank.s were
destroyed and his' home, was tied into the City sewer, system.
Project Engineer Claude Bowell asked that 'the deck' be moved to
allow the plumbing cont~actor ~o break-up the septic tank.under the
deck' and to install a new four inch City'sewer line.' Mr. Stowell
ha~ received three written prciposals'on this work. They are as
, follow!J: '
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07112194 15: 14
'6'8137260058
TZBZU ATtORNEYS
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Builder'o Square - $6;B92~OO i
Mr. ~uild-Pho(m.tx Construction Company ,-: ~6,B95.00
Borne Depot Cont~actbr - $7,410.00
~
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Mr. Stowell would' be willing to accept the, lowest bid
Builder's Square. ','
'Xhera are three other issues 'unrelated to the destruction of the
G~ptic tanks that require'r~solution. These are as fo110w~:
1. That the city pay inter~st cornmgncing Octoba~ 2, 1992 on the
amount due to be paid under the Settlement Stipulation signed
March 26, 1992 at the Circuit 'Court rate of interest. Mr.
Stowell feels that this is justified because of the fact that
the City ,did little to conclude the City's obligations under
the,Settlement stipulation after it'was'signed on March 26,
1992., On Oc~ober 2,'1992; Hr.,stowe~~ took the initiat~ve and,
gave the, city 'a proposed easement for consideration. Since'
,that da'te, he believes .that' the City has not vigor:oUs~y
pursued its obli9at~ons tinde~ the Settlement 'Stipulation and
,for that reason he ,should not be penalized because of the
passage,of'time. The City refused to place specific times in
the stipulation which Mr. Stowell objected to.' See my letter
of Julj 30,1992 attached.
Mr. stow~ll believes that" his reasonable attorney's fees
incurred since 'March 26, ,1992 should be paid. The good news
here is ,that until about two, weeks ago very little attorney
ti.me was spent becau~e of, the fact that Mr. Stowe.l~ was
attGmpting to bring about the. 'conclusion of this matter
himself. Unless.this tnatter is extended out' considerably, I. ,
ha"e no reason to believe that Mr. Stowell' s ~at~b.ti1ey:' s~'fe~:':t".~"
w~ll exceed $4,500. qo to' bring this matter to iF8on'Clhs.:lon, to
get a temporary construction easement, a per.manent easement
and a licerise agreement into the City's hands and to dismisG
the litigation.
2.
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A5, I advised you earlier in 1:his letter, when plumbing work
was done adjacQnt .to Mr., Stowell's residence and- the other
residence on his property, th~!sod~wa8 allowed to die after
installation., Hr., Stowell \oIobld request that this ,Sod bl'}
replac~d and as I had,previously said the City could use the
well installed at his'residence to irrigate the sod to insure
its survival. ne has received a bid from Artisan Estates
Services. in the amc:.uht 'of si,60S':OO'~for this work and I have
attnched that bid to this letter.
I WOULd hope that, If these matters can be agreed upon, that this
would signal the beginning .of the end of this long process ~ ,
Successfully negotia'l:ingthis, is certainly less expensive to both
parties wnen the other ch~ice'is,cond~mning t.he necessary easements
'. .and, further li tiga tion: Nore time and money has been expended both
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TZB?tr ATTORNEYS
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by M.r.' Stowell and, tne City o'n', this matteX" tha.n' it actually
deserves; _ Fo;r instance,' the city' spent $5,419.00 for plUmbing
services ;which weJ:e unnecessary because of the change in t.he acceou
route. ' The public's:' int'erest '1s .paramount ' in. your mind I am sui:~
and that ~Quld seem to'be.best served by an early ~esolution and an
early repair to a. sewer line ,which doe.s seem to present some dang.er
of fai~ure. .", . " '," ';'
You wi~l have tnY :full cooperation in at'te;m'pting, to , bring,' this
ma~ter to a conclusion as' rapidly as possible.: ~ will be out'of'my
o~fice until May,22nd, but.if something needs 'to be'accom~liGhed
within th~t parLod of time, Mx. Tom,Trask of my,office will be of
'whatever a.ssistancQ t.hat he ,can.' , Xhe City has committed, t.o DEP
,that alf' easements will, be' provided to the, Dapartmen: within :45,
,days (H~ller latter dated May Or 1994 attached) so we w~~ all have
to act expeditiously.' .
!' thank :you .for a new "ap~'roach ,and spiJ:'it of' cooperation, and t.he
'level of involvement you"have persdrially unde~taken'in ord~r to
make' ,this 'project a, succ~ss. 'r have ,sent' a copy, ,of, 'th.is
.."'co:b::espond.enc'e, to Mr. Alan 'zi.trunet:r the' interim city Attorney,' $9,'
~hat h~.w~~l,be fully aware of this communication. I ' '
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.7'e1cl'lIolw: (813) 628,880/ PI/x: (8/3) 62/,6651
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Pr~ared By:' "
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,Re.se~h Departm~ '.
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The following study was conducted among residents of the Tampa Bay area counties of
Hernando, Hillsborough~ Pasco, Pinellas and Polk. The survey measured awareness of the
. CommUnity anti-hatred advertising campaign, attitudes toward different grq\lps of {'caple, nnd
media habits. Seven hundred and thirty-one area residents (ages 12 and older) were mterviewed
between May 24 and June 9, 1994 by The Tampa Tribune's Florida Research Group division. In
this report, the fmdings are presented by age group and by county of residents; highlights follow:
Awareness of the anti-batred advertising campaign was high for such a new effort. After
approximately one month of running the advertisements and commercials:
. 38% totil awareness was reported, including
. 30% who remembered an ad without prompting ('unaided'), and '
. 8% who remembered an ad after being reminded of the subject matter
. awareness was highest among those 12 to 17lt~rt: old (44%)
. awareness was higher in Pinellas (44%) and . borough (42%)
. ads were seen primarily on television (25%)) newspaper (6%) and billboards (60/0)
.65% had positive opimons of the advertising campaign ,
With regard to overall opinions toward different groups of people in respondents' communities,
. 92% said learning to appreciate other groups was very or somewhat important
. respondents ages 12 to 17 were more in favor of learning from others' groups (98%)
. 35% said some or a lot of racial tension exists in their communities
. racial tension was observed most highly by 18. to 34-year olds (54%), and in
. Hillsborough County (47%) and
. Polk County (43%'
Respondents were asked to rate the amount of discrimination received by different groups in
their communities, includin~ those groups most identified as being discnminated against. A
numerical value"of one indIcated no discrimination at all, with five being very discriminated
against. When mean ,..aIues (averages) of each group were calculated, the most discriminated
groups included:
. gays and lesbians (3.06)
· African:'Americans ~7~8)
,. those with Ehysical . erences (2.19) and
. Hispanics (2.18)
Thos'e groups least discriminated against included:
, . Catholics (1.33)
. Jews (1.59)
. native Americans (1.73) and
. women (1.75)
,.,
After rating the discrimination against the different groups, respondents were asked to identify
which single group was the most hated in their communities: '
. 32% said African-Americans were the most discriminated against, while
. 17% indicated gays and lesbians were; however
. 17% said none of the groups were, the most hated.
I '
When asked about the'ir media habit!:, respondents indicated thac
. 64% watch more than thref; hours' of television per average weekday
. 65% listen to more than one hour of radio per avera~e weekday
. 73% read a local newspaper three or more times dunng the average week
.76% indicated they notice billboards while~~riving/Iidfug around the area
Apditionally, demographic questions were asked to assure a good sampling of the area's
population; a profil~ of the respondents follows the body of the report. ~
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Area Covered:
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Method:
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,Hernandot Hillsborought Pascot Pinellas, and
Polk Counties "
ResidentS of counties in the sulVey area,
12 years or older,
, Telep'hone SUIVeys; telephone numbers were ,
computer generated and were purchased from
Survey Sampling, Ine. " . ' " ,
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731
May'24 to June 9,1994
Intetviews were conducted by the Florida
Research Group, an independent division of
The T~pa Tribune Research Department '
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The Tampa Tnoune Research Department
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At a 95% confi~nCe interval, the results of this.> ,
surVey of 731 area residents are accurate within
3.7 perCentage points " , , '"
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CREATIVE STRATEGY
, While it is beyond the scope of a one-year inedia campaign to change
, racist viewst we hope' to challenge people to think' about how they
fanned their perceptions toward different groups and culturest and to
possibly aIter those attitudes. The campaign also hopes'to rally people
to shake their apathy and speak out against intolerance in order to
,counteract the negative influences generated by hate groups,
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There are many targets of intolerance--ethnic. religious. gender, aget
physical characteristics, 'sexual orientation and physical disabilities are
just some of them. Since the problem affects people of various age
groups and backgrQundst we have chosen a number of different
approaches to address the issues and to reach as many people as'
possible.
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The opening campaign will introduce the concept of tolerance and
appeal to a wide audience.' As the concept becomes more eS,mblished.
we will introduce further executions aimed at various audience
segments and with mo~e,pointed messages.
The entire campaign has three phases. Phase One is aimed at raising
, awareness and getting people to re~xamirie :their attitudes. Phase Two,
will target specific groups-.:adults\parents. children ages 4-12t and,
Generation X y'oung adults--to not only reconsider their attitudes, but t6
make changes in their daily' lives and influence friends and family to do
the same. Phase Three will be a call to take action against intolerance. '
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Director of Communications
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, FIVE COUNTIES UNITE FOR COM.'MUNITY CAM:PAIGN
TAMPA, ,Fla. (May 3, 1994) -- A one-year campaign designed
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to' promote unity,in a five c~unty region of west central Florida kicked
off Tuesday, With the unveiling of a se~ies of public service
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'announcements that will constitute one of the largest media . .
commitments for any single, issue.
"The Community' Campaign," involving 11- television stationst'
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three cable companies, 23 radio stations and nine print publications.
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will feature a series of public serVice spotst news stories, and prime-
, ,
time specials. ,It is targeted to people living in the west ,central Florida
counties of Hernando, Hillsborought Pascot PineJlas'and Polk,
In addition to the media campaign. The National Conference
(formerly The Natio,nal Conference of Christians and Jews) will' ,
coordinate a five-county citizens advisory committee to develop events
"
and activities to promote campaign themes, The National Conference
'will also c09rdinate with the school systems iil ,the five' counties to
, bring the themes into the classroom in the upcoming schmil year.
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Unity Campaign" Page Two
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The idea' for a unity campaign came from Tampa Mayor Sandy
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Freedman last August, who ,was extremely frustrated with the negative
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images of intolerance filtering into the homes of residents.
111 wanted some vehicle that would allow people who live here
, to express the view that this type of behavior was unacceptable and ' !
"
harmful to the entire community," Freedman said., ,"It just s'eemed we . , ,
were being constantly bombarded by the acts of a few bigots who were:
.
'. setting the tone for west central Florida."
) ,
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~ / . Sanford Cloud, 'Jr., "preSident of The Natio~l Conferen~e,
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-I indicated this broad-based media efrartt combined with the working
advisory committees and. cooperation of each school system, cauld~elp
"
"- spark similar efforts around' the country,
, ,
"We hope to use The Community Campaign as a model for
, , '
other communities across the country," Cloud said, 11 America neeos
many more partnership efforts between media, citizen community "
, ,
, , '
groups and schools jf we are to reduce prejudice and increase .
~nderstanding, and respect for other cultures, We must be' willing to,
begin the hard work of reconciliation--the healing of our nation-- :
:, " community by community t classroom by classroom, heart by heart"
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" I The fa~e of our country depends upon the work begun here 'in Tampa, II
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Unity Camp~1ign, Page Three.
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The media spots arc designed to raise public awareness and to
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eliminate the stigma attac~ed to people based on their aget raCCt sext
religion, physical characteristicst sexual orientationt or' physical
disabilities.' The ca~paign was developed without ~harge by Fahlgren
Benitot a Tampa-based advertising agency. It specifically targets
adults\parentst children ages 4~12 and th~ so-called Generation' X young,
.'
adults .
, tlObviously a media campaign will not eradicate intolerance in a
year/ said Robert Daylet executive vice-president and general manager
of Fahlgren Benito. "dur strategy was to' de~ise a.campaign,that ~ou'ld
raise awareness, cause people to think about their perceptions of
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, diffcrent groups and cultures and to spur people to begin speaking out
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agai~~ intolerance. II
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, The city of Tampa and the city of St. Petersburg fonned a
partnership in the early stages 'of the campaign to carry this effort to
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cities and co~nties, thr~ughout west 'central, Florida, ,Wi'th the unveiling
"
of the campaign, fannal presentations are bein~ planned for a va~iety of:
.
governmental and community~based entities in each of the five counties,
III am very excited about the prospect of the five counties ,
working together to promote messages ,of unity, It , St. Petersburg Mayor
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David Fischer said, ItThis is an, idea that should help bring us all
together, II
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Mission Statement
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To 9reate an :environment that values indiyidual' dlfferences,:,'prornotes , , I
understan,dlng , and ,cooperation and builds a real sense of community, within '~,
the ~earts, a,nd 'm'lnds of th,e people who live here: '. ' , ' '
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To build unity in our community
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Goals
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Improve race relations
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Inqrease acceptance, of individual..'
differences at all kinds.
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Heip children, and youth learn,
to value' and, appreCiate' differences
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, The Case for The Unity Campaign'
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West central Florida is a dynamic, rapidly growing, ethr:tically diverse region. "
While this rich diversity reflects the full range' cr socio.economic values and
ideals, it also fuels the potential for clashes, distrust, and rear. As much as
it is a learning, experience; cultural diversity can spark ~xtreme 'negative
reactions. " '
, White ~upremacist groups 'like the Ku Klux Klan arid th~ neo-Nazi "Church
of the Avenger" garner nationwide publicity, but instances 'O'f Intolerance and,
hatred can be found in every communitY~ Local and national publl,city of
these events have led unfairly, to the characterization ot this region as a
bastion of hatred' and intolerance, '
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This depiction does not reflect the values' and morals ,of the,peaple who live
here. There are programs. and events' taking place in counties throughout
west central Florida that are combating the effects ot intolerance. However,
there is' at present "no forum to promote themes at tolerance and
understanding to the millions of people who live here. There is no medium
by which to communicate the fact that we must allleatn to 'live together.
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It is critical to' our future for res,identst' especially our children. to see)
,exC3:rr1ples 01. people living and working, together, By 'raising: public" ,..'.. ',~ . "
, awareness' through a concentrated media campaign, we can demonstrate "',,:~~t;,;,
that our differences are valuable, not sources for tear and distrust. This' is '
the goal far 'The Unity Campaign", .,
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The Role of the Media
The five county area Is specifically targeted through, television, radio,
newspaper, ou~door and bus advertising. The Unity Campaign Committee
, has requested that the message be delivered through commercial
advertising, programming and coverage ot new.s events relating to the
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Eight local television stations, Including network affiliates,' independents and
cable companies have agreed to commit air time In the form of PSAs,
Publlo Affairs, 20 and 30' second spots, news stories, Prime-Time
'. programming andlo.r shows for youth. '
Several members of the Tampa Bay Area Radio Broadcasters Association
have expressed an Interest In donating air time, talent and specla,l events.
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Dally and .weekly newspapers will provide advertising space and r:tews
qoverage. '
.An Outdoor Advertising company has oHered one to two billboards in each
county.
Hartline will pain the log~ on two buses In HlIIsborough County.
We are cur~enUy collecting forms from each media outlet designated ,their.', 'J:':'\'~~";>." ,
specific amount ,and mode of participation. If they all agree to our request, " ..' "Ii-t....
,we will be receiving time and space equaJ to the value of $2.4 million.
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The, Role of the': National Conference
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, The National Conference willsef'ie as a resource center and information '
b~nk throughout the campaign. It will maintain a,dedlcated telephone,lIne'
to respond to public inquiries about the campaign and ho..y they can
becom~'lnvolved In promoting, sensitivity, , "
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The National Conference' will ' form an advisory committee that includes
,,'representatives of each participating city and ,county. This committee.'will
develop a'data base of resource 'information ;that will'include:' A 'calenqar
of events ,for each participating: city and county; a listing of programs' a"~d
organ,izations; and exp!=!rfs in a variety of cifferent fields 'that relate' to the, "
ideals of th~ campaign: The 'resource~ developed in Ihis effort will be made,
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The National Conference ,Will provide staff support '10 help dissemina!e data, "l'..'
base information and ~o handle' the dedicated telephone line.' It will also,' , , "
work with the school systems in each participi:Uing county to integrate ,', ',;.,"
educational programs into Ihe campaign theme.' , ":,:'
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THE ROLE OF THE,ADVISORY COMMITTEE
1. You have, been, selected to represent your county in a campaign to
promote tolerance and communicate progress about positive
developments to neighboring counties.
, 2. This is a media awareness campaign designed to heighten awareness
of. the general public and educate o~r youth. This is not an advocacy
campaign. When working on the Advisory Committee,' please
'remember you represent all the, people in your community. Try to
leave special interests, lobbying for partisan causes. and politics out
of your deliberations.
3. The Advisory Committee will meet once a month to create a current
calendar of upcoming events and plan 'activities that promote tolerance
and understanding among people, Partisan political activities,,' ,
boycotts, ' and demonstrations fall outside of this campaign. Some
examples of acceptable activities are: interfaith and interracial
dialogues and music festivals, multicultural art exhibits, cultura! dance
festivals; folk music programs, race and cultural unity parades. benefit,
concerts, etc. ,
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4. ' Each county's Advisory Committee will submit a monthly list of planned
and upcoming events through their Executive Committee mer:nbers.,~,~!..;_.
5.
The Executive Committee will meet monthly to review and recommend
activities. County, Advisory Committees will' be responsible for
providing information and the Calendar of Events to their local media.
They will also generate stories on Uunsung heroesu 'who engage in
activities to improve ~olerance in their communities.
6. The Executive Committee will develop a quarterly newsletter to
highlight events pertaining to the theme and stories on .,'unsung
, heroes:'
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7. Together. with understanding and hard WOl!<, we CAN "Bring Unity to
OUf Communities.1I
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UNIrf 1~ TrlE COMMUNITY
MISSION STATEMENT '
To create an environment, :hat values incMcuaJ ::iiferences. ::romctes unaerstanalng and
cooceradon and bUilds a rea! sensa ot c:Jmmunity within :he r:eartS ana mines at the people who
live' here. " >
PURPOSE
To build unity:in our community
'GOALS
1.
2.
3.
4..
Improve race reladons
Increase religious tolerancs
Increase aCceptance of Inoividual cifferences of ail :<incs
Help children and youth learn to vaJ~e and acprec:ate cifterences
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THE ROLE OF THE NATIONAl.. CONFERENCE
The NationaJ CJnference will servs as a resource center and intcnnalion ':ank throughout the
campaign. A decleated tele~:mons line will be estaclisnea :0 allow tt1e ;:ucllc :0' call ror Information,
about the campaign and how may may become involvea. ?re<;jrams are ava!lacle it1rougn the
Conference tor the sc:iool systems to integrate lhe C3IT1paign 11ame into :heir curriculum.
THE ROLE OF THE MEOlA
A multi.meala C3.mpaign developed by Fal1lgren Senito will inc:cce '=SAs :0 run c'n over.,2Q locaJ
radio stations and eleven local television stadons ana C2.Cle ::ut1ets; ;:rtnt acs ~o run in
neWspaoers; billboarcs ttlaI will t:-e seen in all five c:Junoes; anCl :uses Will be c:::mpll~tely p.iintect
with the logo and theme of campaign. '
Severa1 teleVision st2nons have agreed :0 proo'uca their own ~rime-dme programming. The.radiQ..;~" ,
stations with a Public Affairs deoartrnent have invited us to cartic:cate in snows j1at would reftect
the message of the ~paign. ' ,.'
The collective paroc:paticn of the locat mecla carries an cverwneimrng l(aJu~ of S2 Million dollars
PLUS.
THE ROL~ OF THE COUNrf ACV1S0RY COMMrrreE.
This is the. grassroots level. Thesa are.:he p~ple !hat make up cur neighbomcods. our loca1
businessest our school systems, our clergy and our govemmenci. S3C., county of HemaJldo, >
HlIIsborougnt Pascot ?lnel1as ana POlk ~ave' gathered their cwn :0 effect c.,ange in their
communities.
Some of the goals ar:e to create newsletters highlighting unsung heroes; deveiop in aducational
guide to culturest h eritag eSt religions and ather individual Taits; ennance existing educational
programs and bring closer to ltte pubtlc; and publish a coolQ::ook Intraducing, eU:inic redpes.
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'H' '-'--~ t-' l\~lro'::":nd':' 'a"~:y:-~:s::' '-not ",ri'eo61e~,., ",' ' ,
a e 1 V.I! ',):J:'. ;:'''~~i~'~ ! :' '" '
, Think ot race re~Uo~ In"the' ".fanips, Bay. ;oC()mmu~lty:t;' 'tIi~J~~torS :of the 'public Set.
BreB and what comeS'to mind? 'The Chrtsto- vice announcementl;hope to encourage people
pher Wilson burning? The Whydab? Gaspartlla to get along.,. ~ :;/,~(>:;\' ;, :,
krewes? Disturbances In College HUI? , "We aU' bavf1 :to<learn to Uve together."
Exactly, Therein Ues the problem, .,., Freedman,SaY8.:::',';:,::'.' , ,
Relationships among whitest blackst H&span. No orie behind ,the,campoIgn expects It wUt
Ics and other races are' rarely the topic of dls. wipe out' niclsm'or.ellmlnate preJudice. Rath'
cusslon unless therets a problem Involved. er, supporters hope; to cbange some' attitudes
And by then, it's often too late to stop aU and get commUri'tj~:~ldent.s dlBcusstng, what
kInds of people from making assumpUons and may make them;,ui1Comtortable. ','
Jumping to conclusions about people of other "PreJudlc~' ~".~~~' color." says'sanford
races. ' Cloud Jr.t, presld.t~'of ,tbe, National Confera
Tlte end result is often bltterness. distrust enee. formerlY :~;:~e' National Conference
and hate. '. ,of ChrlstlaiJS :aild'~Jm;' "We all need to talk
But If Tampa Mayor Sandy Freedman ~nd honestly about raCJlm'Pnd' preJudice,"
representatives of HUlsborough, Pinellss, Pas- The National ,COnference' plans to use the
co, Polk and' Hernando counties have their local caR}p~lgn"~;~tl'm~el tor other communi.
way, that's abbut to', change. , ;',' tlcs struggllngi Witll;sJmUar problems, It also
A media campalgri' launched this week alms planS to work ~WltJC~hool systems throughout
to get area residents thinking about how they the naUon to tea:ch'~di11dren respect. for dlffer-
perceive other people and why. Television ent 'cultures W1d'races.
commercla~ 'radio spots and newspaper, ad. But the campaljD's ,success lies In' large
vertisements wlU promote tolerance ,of each measure with the;reactlon ,It generates from
other's dlffer~nces, , business and poUUcill leaders.
"Hate taxes.. Hate 'Mondays. Hate parking It's been only a year slnce,the Greater Tam.
meters, Not people." says the voice, on one pa Chamber: of Commerce declared Inclusion
commercial as the faces of a brown-eyed chUd, of people of all raa:s Its top priority. A couple
or, elderly v.;blte woman. a young Oriental ot community forums have since addressed
woman and a mlddle.aged black man fJash race' relatlons~ but othel'Wlse the effort has
across the screen. , , seemed to:rlzzle.:~,:",,,,,:,, . . ,
"Hate zits. Hate pop tests. Hate elevator mu. , ThlS campaign" .hould serve' os a reminder
sic, Not people," goes another aimed at '6 youn. that the: COJ1UDUWt)( can't atlord to walt tor
ger audlenCe~" , . , "! ,.',., ',', :.. ',~,' '." ano~~r;cr"Js to ton~~e Its ,efforts toward ,the
Str~lng')~e ','unitY.",:portlo~ of the',~ord" g~;o':ever:greater.,lncluslon. ,. .,
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e2A', TIMES'. SArUROAY",MAY,7: 1994 : ,~ ..'~ ·
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,.s, 'Last~a ,iOidiiQS~~(ij~'y~:tpur~ ~"~s.."a~!~,~~~.8,~~bc?ro~gh, Pas.
mt Cbrlstopbet,W"dion was ~ ~~,re~der co,:' ~erl?-.~~~o ,a~~' ~Polk, c~untaeB h~ve
of'how hatred C8I1.WQrm lta,way.-lnto'the agr~edto ~..f#epa~c Bemce a~vert1se.
~ul. Itforcedthe'eDtireTampa,BaY,.~to' ~~nt~,:~~'C.,":;theme of umty. Hit's
confront the' darker' side of, paradise, and / beyond ~y~:dreams to get this much
,'prompted cOmmunitY 'leaders' to' \Yorider involvement,'~ ,F'~ said. '
h .,' uld ha' 'b3~..aA" .~.. ' "loIlj'[1 ' 1'" '" r, .' ,:.'!hI. ' , ,
ow tt co, " YC:, I ~~~~;t :'.'. :;'ji,;, :!(';i' ' '~;1;~,.~~tJ:8~ \bUtJ;1however. is only the
,; Now some ,of ttiqse same Jea4e~~,~v~,,"mostPutiU~(~~,;~fthis'campaign. :rhe
step~ fo:rwardjo ~o :what, ~ecad~s ptclVll ' impact: O'.,~idver~~slng. can be fleetmg.
rights law~ hav~ .f~~, t~.~.~pmp\li~;,- :...Cha~.~*tti~~~'I'.~1 take real people
'changeattitude9.'...~; "",':",'. ~:\' "~.?I;:",:r',' ',m8kiriB,re~c~',: ,
I The five--county, lyeatJong';'~;Con;Jmunity r . i I:: Wh~n~v~ ~f~ha8 talked about this
Campai~u is the~~~~~ite'~f.~O<<:f~y'~I~~.. 'cahipaign~.Freedniln says, people ask how
~rn poUtl~1 ~mpaJgn. ~t ~~"s t~ umte :, they can get involved. Advisory committees
ratheF- th~n ~V1~e, to eI1pghten rat4~r than 'are bCmgformed in' each county to turn the
infla~e, to proy?k~, ~hou~t',~tJi~~ ,t)u.1n advet;t1smg 'alogai1s"lDt? a~tion, Hernando
anger. ':' '.', '': ,:,.:"': : . . ' ,,;, ',.", , plans!a/,cQOkb&)~ ,spotlight!ng the cultural
In these cyrucal tJDles, when.few politi. diversitY ,of, the county. PmeUas plans an
lcians are considered 'worthy of respect' ~nd anti-discriminatiollprogram for elementary
all motives are,suspect,it is,refreshing to schoohVllillsboi'ouzh'is devising an ethnic
see so many leaders join together to p,o~ and:cultm-al gWde~'.!,d' '
mote an ,ideal. " , .' \: ' 'Ideai/"abd vollinteers are needed to
t~ 'The campaign is'the brainchild of 1;am- make.it work~ Anyone who is interested can
'(tm Mayor Sandy Freedman,',!,ho was,~d. catl,(813) 628~8801 in Tampa tofind out
ae!1~ ,by the attack ~n Wilso~ by, ty.to how to' get involved.' '
al~.rifters,' who were conVIcted of kidnappmg 'If' . " ", > .
and sentenced to life,in prison. :'" 'fhere, ar:e 89 ,~y P,eople out there
, , ,'. " ,', ',who want to do something." Freedman
Freedman s,' ~eory IS that hatred, IS said. ~IThi8'shouIdn't j1,l9t end after a year.
~turalt ,~t It IS l~med by those ~~~st, Th.\s Js~,Something"you've got to work on
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LAW OF'F'ICE:S
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HARRISON C. THOMP!lOtl, .IR,
(1921S,19941
OCBORAH 5, CRUMBI.E:V,
THOMAS 101, GONZALE:Z
ROBIN C, GReiWE:
MARK A, H...NLI:Y
GReGORY A', H,EARING
,WI~Lj"'M E. SIZEM~RE:
CHARLCS ,J, THOM"'S
THOMPSONt SIZEMORE & GONZALEZ
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109 NORTH BRUGH STRceT. SUITC I!OO
POST on'lcc 00)( 039
TAMPA. FLORIDA 33801.
/8131 <!73.00!SO
F'AX NO, 18131273-0072
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, July 14, 1994
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CONFIDENTIAL
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VIA BAND DELIVERY,
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Kathy' , Rice ,
Deputy City Manager
city of Clearwater
112' S. Osceola
Clearwater, FL' 34616
Snair, et a1. v. citv of Clearwater, Case No. B8-889-Civ~
T-17B
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Dear K~thy:
, Enclosed please find the final craft Settlement Agreement and
General Release 'for the above c~se. ,It has a~ready been reviewed
by Mr. Zimmet in anticipation of Mo~day's meeting.
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with kind regards, I remain,
Very'truly yours,
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Deborah s. qrumb1ey
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Enclosure'
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UNITED,STATES DISTRICT COURT
MIDDLE DISTRICT OF FLORIDA
TAMPA DIVISION
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SYDNEYJ.SNAIR, et al.,
PI~intiffs I
V. Case No.
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88-e89-Civ-T-17~B
CITY OF CLEARW~TER, et al.,
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Defendants.
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SETTLEMENT AGREEMENT AND GENERAL RELEASE
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THIS SETTLEMENT AGREEMENT AND GENERAL RELEASE is made and
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entered into by and 'between the following pers,ons I
entities:
agencies or
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* All, current and former P1:aintiffs to the' above action, a
complete listing of which' is attached hereto, or their legal,
representatives (hereinafter co~lectively referred to'as
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* The American Association pf, Retired Persons (hereinafter
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a'fqrmer party to the'aboye action;
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* . All' Defendants' to, the above actiori for themsel v'es and on
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'behalf of the City of Clearwater,
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its current and, former elected'
official~, agen~s, officers and, employees (hereinafter
co~lectively referred to as the "City")
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Page 1 of 17
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WITNESSETH:
WHEREAS, Employees were or are employed by the City at
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various times since the year 1945; and
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WHEREAS, from 19,45 'to the present, the Ci~y had in effect a
pension and disability plan, created by a Special Act of the
Le~islature (hereinafter referred to as "the Plan"), which at
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various times during the period of 1945 forward excluded from
participation newly hired,employe~s of the City a~e 45 and older;
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WHEREAS, the City specifically disclaims that any exclusion
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from its plan was discriminatory, unlawful or otherwise illegal; , ,
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WHEREAS, the Plan has been the subject of charges of
discrimination, complaints and/or litigation including, but not
limited to, claims set forth below;,'
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WHEREAS, Plaintiffs have asserted claims against, the City
under the' Age Discrimination in Employment Act, the United States
"Constitution, the F~orida Age Discrimination in, Emp~oyment Act
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and the Florida Hum~n Rights ~ct, which claims are the' subject of
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an action in' the United States District Court for the Middle,
Distr~ct of Florida, Tampa Division, captioned'Sydney J. Snai~
et ai, v. City of Clearwater, et al., case no, 88~889-CIV-T-17~B,
,seeking ,compensatory and liquid~ted damages and including, but
not limited to, claims 'that:
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page,2 of 17
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* 'Tne City'S exclusion from the Plan,6f individuals age 4S
or older when hired by the City discriminated against persons,on
>~he basis of age;
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* The City'S alleged policy and practice of maintai~ing,
enforcing; and declining to repeal the 'age-45 exclusion in the
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Plan discrim~nated against' ~ersons on the' basis of age;
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* The City'S modification of the age~45 exclusion in 1988 .
,discrimInated against persons on the basis of age because it .
'failed to include Employee~ who had already retired, and it did
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not acco~d retroactive service credit to Employees who were
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.currently in the employ of the City;
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* The City'S alleged'informal and unwritten policy of
'prohibiting payment of pension benefits until the 20th,
anniversary of,a pension plan partici.pant's employment and/or
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admission to'the Plan discriminated against persons on the basis
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of age;
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* The City'S policy of requiring employees to submit to and
pass a physical examination as a prerequisite to joining the Plan
discriminated against persons on, the basis of age;
* The City'S alleged retaliation against persons who are or .,'
could have p'art icipated ,in the instant or related suits,
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i'ncluding, but not limited to, the City'S alleged interference
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with Plaintiff Sydney Snair's par~icipation on the City'S civil
'Service Board, as a result of his having initiated the instant
suit.
It',h~s further been claimed or alle~ed that the City's' acts
and omissions with regard to the Plan and otherwise have injured
and damaged persons in the f9llowing ways:
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'* By denying pension benefits to those persons who have
already ,retired;
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* By denying persone the expectancy of pension benefits;."
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* By requiring persons' to make non-refundable Social
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Security payments, instead of refundable payments into the Planj'
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* By inducing some persons to retire or otherwise ',terminate
their employment' earlier than they would otherwise have done;
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* By denying persons, disability pension'benefits or the
expectancy of such benefits; ,
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,By reducing pension accruals; and
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By retaliating against 'persons for participation in
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claims or su~ts ag~inst the City regarding the Plan.
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WHEREAS, the City has and continues to deny having committed
any wrongdoing with regard to any of the above and in'general;
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Page 4 of 17
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WHEREAS, Employees, AARP and the city, in the best interest
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of all concerned, wish ,to resolve amicably all complaints ,and'
litigation regarding the Plan and fully and finally resolve all
'disputes between themselves regarding the plan and all claims
arising out of the 'Plan; and all claims of retaliation arising in
connect~on with this litigation,
I,
, '
WHEREAS, the City by this Settlement'Agree~ent and General
Re~ease joins with Employees 'in their desire to amend the Plan to
delete' the Plan provision ,and/or in~erpretation prohibiti~g
payme~t of any pension benefit~ based on years of service prior,
to the 20th anniversary of a Plan participant's employment 'and/or
, .
, >
, ,
admission to the Plan and will use genuine and reasona~le efforts
to delete and/or modify this provision to allow payments at an '
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.
,
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earlier date; and
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WHEREAS, Employees have, had an opportunity to fully review
this Settlement Agreement and General Release, have had the
o~po~tunity an~ h~ve'been encouraged t? discuss all 'aspects and
the ,legal significance of ,this Settlement Agreement and 'General
Relea~e with their attorneys, and Employees fully and completely
understa~d the legal significance o~ this Settlement Agreement
and Gen~ra~ Release; ,and
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WHEREAS, Employees, AARP and City desire to settle fully 'and
finally all differences between them arising out 'of' the
Employees', participation or lack of participation in the Plan or
, ,
Page 5 of 1 7 ' .
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claim's previously ,brought or which could have been brought by
Employees and AARP; and
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their attorneys; and
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WHEREAS, current plain,tiff Employees acknowledge, repr~sent
and warrant that prior to ,the date of this'Settlement Agreement
arid General Release; they knowingly 'and voluntarily agreed in
writing with their attorneys to be bound by the terms of 'this
Settlement Ag~eement and Release if same, was approved by.at least
80% of the current plaintiff Employees' in this action; and
, '; ~
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WHEREAS, attorneys for Employees acknowledge, represent and
warrant that the terms of this Settlement Agreement and G~neral
,Release have in fact been approved by at 'least 80% of the current
plc:lintiff Employees in this action;' and
"
, , ";,
WHEREAS, Employees and the Ci~y acknowledge that they
~nderstand that, Employees have ~even (7) calendar days to revoke
./
,
this agreement, also by the 80% majority described above; and
',)
WHEREAS, Employees, 'AARP and the City agree that the City
has no prior legal obligation to make the additional payments
that are' exchanged for promises herein; and
'Page 6 of 17
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WHEREAS, Employees, and AARP understand and agree that the
, .
, ,
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City's obligation to perform under this Settlement Agreement and
General Release is conditioned upon the Employees' performance of
all agreements, releases~ warrants, and covenants to the City as
set forth herein;
, .
WHERE~S, the City understands ,and agrees that' the ~mployees'
, ..
obligation to perform under this Settlement Agreement and General
Release is conditioned upon the City's performance of all
, ,
agreements,' releases, warrants; and covenants to the Employees as
set forth herein;
, .'1
, ,
NOW, THEREFORE; in' consideration of the pre~ises and mutual
, ,
promises herein, contained, it is agreed as follows:
I ..
. . ;
'.'
, '
FIRST: This Settlement,Agreement and Gene)~al Release shall
not iri any way be construed as an admission by the City of any'
.alleged wrongful acts of any kind or ,nature whatsoever. This
",' ,
.:'
,1;'
Settlement Agreement and General Release is not an admission of
. ,
liability, and furthermore, the City specifical,ly disclaims any
liability or wrongdoing whatsoever.
SECOND: For and in consideration' of the sum of '1.75, MILLION
DOLLARS ($1, ,750, 000.00) , 'and for other good and ,valuable
. '
. consideration pai~ by City, receipt of which is hereby
forthcoming within thirty (30) calendar'days after final approval'
, ,
of this settlement is received by all parties hereto, as provided
" .
'Page 7 of 17
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in ~aragraphs Ninth and ,Fifteenth herein; and which EmploY,ees' de;>
, ,
hereby acknowledge, Employees and AARP do for themselves, their
heirs, personal, representatives, a~ministrators, successors and
assigns and anyone or agency claiming by or through them, forever
unconditionally a~d' irrevocably release, acquit andJdisch~rge the
City and its past and present directors, officers, supervisors',
current and former elected officials, current and former Plan,
trustees, employe,es, repres,en~ati ves ~ successors, assigns,
subsidiaries, 'affiliates and'parent, and insurers (hereinafter
co~lectively "City's Releasees',,) from any and all ,claims and
ca~ses of action, suits, obligations, promises, agreements"
controversies, damages, debts and demands, liabilities and losses
of every kind, character, and nature including third party claims
for ind~mnity or contribution, against the City or the City's
"
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, Releasees and any other cause of action ("claim" or "claims")
that Employees ,and/or AARP' have ever had or now has, now,-known or
unknown, or that any person or entity ~laiming through Employees
and/or AARP may have or claim to have against the City or the
City's Releasees with respect to any claims that were brought or
that could have' been brought in the actions styled Snair, et al.
, ,
v. City of Clearwater, Case No. 88-889-Civ-T-1-7B (MD Fla.) and
EEOC'v. City of Clearwater, Case No, 8S'-1154-Civ-T-15A (MD Fla.)'
including, but not limited' to, violations of the Age
, ,
. ,
Discrimination in Employment Act, the Equal Protection Clause of
the Fourteenth Amendment of'the Constitution, the Florida Age
Page 8 of 17
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Discrimination in Employment Act and the Florida Human' Rights Act
including claims of retaliation in connection with this
,
litigation, lost pension ben~fits and disability benefits~
,THIRD: In the event that a party to this Settlement
Agreement and General Release institutes litigation concerning
this agreement, the prevailing party in such litigation shall be
entitled to its costs and fees, including attorneys' fees:
,FOURTH: 'The City agrees, based upon the promises contained
herein, to use genuine and reasonable effor~s to secure, through,
the collective bargaining and ,Plan ratification process, the
, ,
deletion or modification of the Plan p,rovision and interpretation
~rohibiting payment of pension benefits based on years 'of service
, ,
'prior to the 20th anniversary of a Plan participant's employment'
and/or admission to the Plan. However, all parties agree that
the, City cann~t gu~rantee the above change, 'but only that, it will.
use gen~ine and reasonable efforts to do so. Employees and AARP
further specifically acknowledge that this provision is not a
,limitation or restriction 'on the City also see~ing other
amendments to the Plan. All parties further agree that in the
,
event the City violates the provisions ,in this Paragraph, that
such violation will not render this Settlement Agreement and
General Release null and void but that. Employees and AARP may
seek relief for such violation but such relief shall be limited
'.,'
,
to injunctive ,relief in, order to require the City to comply with
Page ,9'of 17
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its promise that it would, use genuine and. reasonable efforts to
secure, through the collective bargaining and Plan Ratification
process, the deletion and/or modification of the above-referenced
Plan provision and/or interpretation, In the event the Court
, '
should determine,that the City has failed to use genuine and
reasonable efforts to secure or attempt to secure such change, it
is agreed that the Court may also order the City to bargain
retr9ac~i vely any such changes t'o the extent allowed by law.
FIFTH: Employees' and AARP agree, in consideration of the
"
above, to take a voluntary dismissal' with prejudice in Snair, et,
al'. v. City'of Clearwater, et, al, Case No. 88-889-Civ-T-17B (MD
Fla.), and that ~ach party shall bear its own costs, and attorneys I
, ,
fees. 'Employees and AARP agree that all claims raised or which
could have been raised in the above referenced action and all
,
persons who were parties to the above-referenced action are,
hereafter' forever barred from relitigating or attempting to
relitigate such claims or potential claims.
"
. ;
SIXTH: EmploY,ees represent that 'Employees have not ,filed
nor will they file any complaint' or charge 'against, City with> the
EEOe, the Florida Commission on Human Relations, the Federal or
,Florida~epartment of Labor, or with any other lo~al, state or
federal agency or court regarding disputes over the plan
discuss~d above and rele~sed'he~ein, that Employees will not do
so at any time hereafter, and that if any suth agency or court
:,1
"
Page 10 of 17
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assumes jurisdiction of any'complaint or'charge against the City
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'or the City's Releasees on beha.lf of' Employees, Employees will
request such agency or court to withdraw from the'matter~'
SEVENTH: Employees expressly waive and relinquish all
I'
,
rights and benefits afforded to them by Title VII of the Civil
~ights Act of 1964 ("Title VII"), as amend~d, the' Age
Discrimination in Employment Act of 1967 ("ADEA"); as amended,
the Florida Human Rights of 1977 ("FHRA") (Fla. Stat'. 760 et..
seq.) (The, Flor:ida Civil Rights Act of ,1992), the Ameri,cans with
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Disabilities Act ("ADA"), constitutional claims, or any other
local, state or federal act's dealing with e;mployment
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discrimination or pension issues,
. :':
EIGHTH: Employees and AARP represent ,they have not
,.
heretofore assigned or tran~~erred, or purported to.~ssignor
'transfer, to any person or entity, any claim or any portion
thereof or interest therein.
'. .'
'"
NINTH: The parties agree that they will seek Court approval
di'smissing, this action with prejudice but that this matter shall '
b,e deemep fully and finally resolved upon ~he parties' filing of', "
a voluntary dismissal' with prejudice as' provided in ~aragiaph
Fifth herein,
" ,
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, '
TENTH: The payment~ from the City provided for herein
represent settlement of claims asserted in the above-referenced
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Page 11 of 17
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litigation and identified herein including, but not limited to,
,
claims for liquidated ~amages as provide for under the Age
Discrimination in EmploYment Act for alleged willful violations
of the Act, Employees shall be solely responsible for all Yocal,
,
state and federal taxes, if any, in connection with these
paYments.
ELEVENTH: This Settlement Agreement and General Release,
shall be binding upon Employees 'and upon Employees' heirs,
. '
administrator~, representatives, executors, successors and
assigns, and ,shall ,inure to the benefit of the City and the
;.-~
, '
City's Releasees.
: TWELFTH: This Settlement Agreement and General Release
,,'
shall be binding upon the Releasees and upon the Releasees'
.. ..
..
heirs, administrators, representatives, executors, successors and
assigns', and shall. inure to the benefit of the Employees.
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THIRTEENTH: Employees and'AARP represent that no
"
inducements, statements "or representations have been made that
/
are'mot set forth in this Settlement Agreement and General
; J .
Release and that 'they did not rely on any' inducements, statements'
or representations not set forth, herein'. Employees, and AARP
further represent that, they, are of sound'mind and body t,o enter
into this Settlement Agreement ,and General Release, th~y have
'discussed the legal significance and ramifications, of it with
their attorneys and they enter Into this Settlement Agreement' and,
"
Page 12 o'f 17
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General Release and/or entered into the agreement to be bound by
,
an 80% majority of the current plaintiff Employees class in' this
action freely and voluntarily. Finally, Employees and their
attorneys shall not ,disclose any confidential information
concerning the terms and conditions of this Release after final
approval of this Release.
"
FOURTEENTH: Any and all prior understandings and 'agreements
between 'and among the City, Employees and AARP with respect to
'I
the subject matter of this Settlement Agreement and General
Release are me,rged into, this Settlem~nt Agre~ment and General
Release, which fully and completely expresses the entire
Settlement Agreement and General Release, and understanding of the
City, Employees and AARP with respect to the subject matter
hereof. This Settlement Agreement and General Release may not be
orally amended, modified or changed and may be '~lnended, modified
or changed only ~y writt~n instrument or instruments executed by
duly authorlzed,officer~ or other representatives of Employees
and AARP and the City.
"
, re.
FIFTEENTH: The payments provided for in the Second
Paragraph of this Set'tlement Agreement and General Release shall
be 'made in a single lump sum 'payable to Shaw, Pittman, Potts &
Trowbridge, who shall then be solely responsible for ,the
, ,
distribution of same. Sr.aw, Pittman, Potts & Trowbridge agrees
that no moneys shall be disbursed until ,such time as this
l>
Page 13 of 17'
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Settlement Agreement and General Release has been finalized, all
necessary approvals have been secured, including, but not limited
to, app~oval by the, City Commissio~ of' the City of Clearwater in
accordance with state law and its local claims ordinance and
f ~, .
until such, time as the revocation period for this Settlement
Agreement and General, Release has passed, and until the voluntary
dismissal with prejudice ha~' been filed with the Court.
It is
further agreep that no person, shall receive any por~ion of the
funds specified in the S~cond Paragraph herein,ur.less such person
, '
or their legal representative has signed this Settlement
Agreement and General Release or a copy of same and until eight
(B) calendar days have passed 'from the date of such person's
signature.
~ ' . :
.
"
SIXTEENTH: The language of all parts of this' Settlement
J '
, I
, .
"Agreement and,General Release shall in all cases be construed 'as
a whole, accor~ing to its fair 'meaning, and not strictly for or,
against any of the parties.
I.
SEVENTEENTH: Should any provision of this Settlement
Agreement and General Release be declared or be determined by any
co~rt to be,illegal or i~valid, the val{dity of the remaining
parts, terms or provisions shall not be affected thereby and ,said
illegal or invalid part t ,term ,?r provision shall be deemed not to,
be a part of this Settlement Agreement and General Release..
. ,
.,
Page 14 of. 17
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I, EIGHTEENTH:
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As used in this Settle~entAgree~ent,and
the s'ingular or plural shal'l be deeme,d: to
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',include, the 'other
whenever, the context so indicates. or requil::es
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, NINETEENTH: '
This Agreement m~y be executed in several
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Pittman~
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City the'9riginai
of each individual
and'GeneralRelease
signed Settlement Agreement
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disbursement
following the
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in Paragraph Fifteenth.
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, ' ,PLEASE READ CAREFULLY. THIS SETTLEMENT AGREEMENT
AND GENERAL RELEASE INCLUDES A, RELEASE OF ALL KNOWN AND
UNKNOWN CLAIMS.
"
Execut~d at
~ > ,i.
[State]
this
(city]
day of
, "
.~ "
1994.
"
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,',
WITNESS
EMPLOYEE
(
Approved as to form, and
correctness':
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EMPLOYEE'S ATTORNEY
, ,
Executed 'at
(State]
this
, [City]
day of
1,'
,1994:
".~ ; '{"
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AMERICAN ASSOCIATION FOR
RET;rRED PERSONS
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WITNESS
By:
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Approved by the City commission of the City of Clearwater,
Florida on this day of 1994.
"
CITY OF CLEARWATER, FLORIDA
RITA GARVEY, ,MAYOR-COMMISSIONER
.'Approved.' as to form and
correctness:
BY: ELIZABETH M. DEPTULA,
CITY MANAGER
ATTEST:
ALAN S, ZIMMET,
CITY ATTORNEY
INTERIM
'"I dO,
CYNTHI~ E, GOUDEAU, CITY CLERK
Ci ty" Clerk
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Page '16 of 17
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Clearwater City Commission
Agenda Cover Memorandum
I tern II
Meeting Date: 07/18/94
~~
SUBJECT:
EXTENSION OF BANKING SERVICES AGREEMENT - BARNETT BANK
RECOMMENDATION/MOTION:
Approve extension of banking services agreement with Barnett Bank of Pinellas
County for a period of three years commencing October 1, 1994
)C and that the appropriate officials be authorized to execute same.
BACKGROUND:
On April 15, 1991 the city released an RFP for Banking Services to fourteen
banks having offices in Clearwater. Of these fourteen only two banks submitted
proposals. Barnett Bank's bid was 86% lower than the other bid. On August 1,
1991 the city' commission awarded the contract to Barnett Bank for a three year
period beginning October 1, 1991. This contract contained a section that gave
the option for renewal at the same rates for an additional three year period by
mutual consent of both parties. Barnett Bank has agreed to this contract
extension.
Barnett Bank has served as the City's primary operating bank since the City
consolidated its cash in March 1976. The city has been extremely pleased with
the quality and timeliness of the service that we have received. Any problems
which have arisen have been quickly and satisfactorily resolved. Barnett is
one of the leading banking institutions in the state, and has the necessary
resources to effectively meet the city's extensive needs.
We believe that requesting'proposals at this time would result in an increase
in fees, as well as significant administrative and staff effort to effect any
change to another institution. We therefore recommend extension for an
addit~onal three ~3) years, as provided for in the current contract.
Expenses for this contract are charged to a non-budgeted expense code in the
Consolidated Cash Fund. These expenses are 'deducted from investment earnings
prior to the al~ocation of earnings to the participating funds.
Reviewed by:
Lege l
Budget
Purchasing
Risk Hgmt.
CIS
ACM
Other
k
1Ft
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Originating Dept:
S-Finonce
~
Costs: _, 7O,OOO/year
Total
$ -0-
Current Fiscal Yr.
Commission Action:
o Approved
o Approved w/condltions
o Denied
o Continued to:
p
~rtised:
Date:
Poper:
o Not Rcqul red
Affected Parties
o Notified
[J NDt Requi red
FlTding Source:
o Copi to I Imp,
o Opcrat ing
~ Other
Attachments:
Slbaitt~
Cf HoZr- ,..
Extension Letter
Fee:. Sc:..n a.lu.\ e-
O None
Appropriation Code:
699-07400-530100-585
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, Barnett B~.nk of Plnellas County
"
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May 9, 1994
Posl Olllco Box 12288
SI. Polar1;hurg, Florida 33733.2288
;,
Mrs, Barbara Weston'
Cash al1d Investm~l~t Manager
City of Clearwater
P.O. Bpx 4748
Clearwater~ FL 34618 '
,,'[ ,
Dear Barbara:
Barnett Bank of PinellasCounty is pleased t<? agree to an additio~~l three years for "
the' existing ,banking s~rvice contract dated Octo~er 1, 1991. Please indicate the '
City's concurrence with the renewal 'by sigtiing below and returning'a copy 'of this
letter ,to my attent,ion. }
We appreciate the opportunity to be of service to the City ,of CleaflN'ater. Thank
you for ba~lking with Barnett. ' ,
Sincerely,
.. ~l\~
ne R. Silver "
S ior Vice President
Corporat~ Casll, Management
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:By muttuil consent between the Barnett Bank of PineIla,~, County 'and the City 'of,
, Clearwater the above referenced. contract will be extended for an additional tlUee
(3) year per~od,
City of Clearwnter ,
Witness
Ij
, Dnte '
'Date
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"EXHIBIT nil
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CITY OF CLEARWATER
, BANKING SERVICES BID'FQRM
DANK NAME:
OFFICIAL SUBMITTING:
TITLE OF OFFICIAL:
TELEPlIONE NUMBER:
D1\RNEtl'T 81\NK OF PINlU.L1\S couwrv
M. Pl1ILT~IP FREEMAN
SENIOR VICE PRESIDENT
(013) 892-1554
Es lima ted
Monthly
Activity'
3
Unit
Price
7.50
Monthly
Cost
- 22.50
1.
Banking Service
Account Maintenance
2.
.
Account Heconciliation
appr.ox. 4,OO~' items
.06
: 21\0.00
5,600
,OR.
418.00 '
Items Paid
3.
Ittlms Deposited
36,000
.05
180().OO .
4.
(,
Coin sorting and counting
, I
$tl.OO/thsnd.,
$300,000
1200.00
,5.
6.
'.06
1800.00
Lock Box Service (OCn S~a~ned)" 30,000
5'
10,00
, 50.00
7 ," stop Payments
',.f.'. Wire -'rransfers
4
5,00
20.00
9, . Investment Transactions
15
30.00
450.00
Safety Dtlposit UOK
1 " '
n/e
n/e
10,.
Rp-turned Items/Rerun It'ems
1.00
60.00
60
300
11.
.05
15.00,
12. 'ACB Items
unknown
n/c
n/c
n.
Deposits Cr.edited
.1
other Services:
Lockbox items over 3%
reject rate
unknown
. .05 '
Note: Any additlonril services may be added
subje~t to a mutually agreeable charge.
'l'OTAL ESTIMATED MONTHLY FEES
$6.1IJj.!i>
other Quotations:
Rate Quot~tion on Line of Credit: Spread under Prime per bond rating and
tax status., .
Rnl:e Quotation on Sweep Account: Federai Funds. Rato minus 25 basis points.
,'l'ype of Collnteral 'for Securit:.tes Proposed For Sweep Account ~ . u. S.
Govenlment Securities/Agencies.
'rhlrd Party l101der for Collateral ' securiU,tl~ for Sweep Account:
Jacksonville Federa~ Re6erv~
Statoment of Copability~
Our' Bank' con comply wll:h all, aspects of the city I s Banking Service
requirementR. (YeEl or No) No < (If no, list All except~ons on separate
~RgO.) ,Plon"orofor to our cover l~tt"r,
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CONTRACT
c./('{\ r>> C~ "~O
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ThIn Con~~no~ 10 ente~ed into nn of tho lR~ day of october, 1991, by and
between the city of Clanrwnter, FLorida, n municipal ,corporation, hereinafter
~811ad the "City", and narnett nank of rinollan County, n Florida chartered bank,
located at 1150 Cleveland'street, Clearwater, FlorIda, hereinafter ~Qlled the,
"Bank",
WIT N P. 5 S r. T Us
;-:
WHEREAS, it hao been deemed ndv innble to connolldate to the extant posolble
all caah rooourcen of tIle City intoaccountn in one offIcial depooltory bank ~o
, be nelected by competitive bidding by, thQ commercial bankn' in the City, and
!
WflEREJ\S," the bid moal.:. advnntageous to tho city hAe boen aubmlttad by
Barnett Bank of- 1'1nel100 county, which bank in engaged in tho buoineoo of
commercial banking in the ci\;y or Clearwater nnd is qualified to perform the
required,oervices1
NOW, TUEREFORE, the pnrtleo ngroe 1'10 followst
1. The Dank wili perform the aervlces called for in a proponal forwarded
t6 the Barik under cover of a ,letter from the Purchasing Man~ger dated ~pril 15,
1991, a copy, of which letter and pro~ooal marked "Exhibit J\" are attached hereto,
and by reference made a p;Jrl; of th1s Agreement ae if fully rewritten herai.n,' and,
the bid ~f Barnett Dank, of pinellae County, marked ~Exhibit D" attached hereto
Rnd by'reCerenca made n part of this Agreement ao if fully rewritten herein.
2. The City, on Ito part, agreeo to pay for serviceo provided in the
manner opacified in "Exhibit B".
3. . ThloAgroement will remaln in effect for three yearn and may be renewed
for additionnl three ynnr periodo by mutual conoent or both partieo.
Counterntgned '
FLORIDA
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Approved as to form an~ oorrectnessl
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city
1\ttestl,
Clerk
County
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CITY OF CLEARWATBR
BID PROCEDURES
1. ~led Bids:
Responses to this request for proposals should be submitted
in a sealed envelope, clearly identified as "proposal for
Banking Services," and m'ailed to:
George McKibben
purchasing Manager
P.O. Box 4748 .
Clearwater, Florida 34618-4748
or delivered to:
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George McKibben
purchasing Manager
711. Maple street
Clearwater, Florida 34615
2'. ,Bid ReSDonses:
All responses must be presented on the standardized "Banking
services Bid Response Form" which has been provided.
Supporting material may be provided; however, the city's
decision will primarily be based upon a comparison of the
standardized bid forms received. The city reserves the right
to reject any or all bids, or to informally negotiate certain
points of ~he final contract with a qualified bidder.
3. Questions and Additional Information:
Requests for clarification or additional information should
be submitted in writing to:
Ba~r~~on . ~~~~,
Ca-sh-allU ..LIIVt::sanQ~ager p~~ Yi~
P.o. Box 4748 -- ~- - . ()
Clearwater, Flo~ida 34618-4748
Responses will be in writing and copied to all bidders as '
addenda to this RFP. ~lephone 'JIUestion5\ ' 0 indi 1(,~duals
Wi~hi he city of Clearw~~r are n~.ancour ed, but w~ll be
parm ted with th~ exp~tt brov~ th ~ a su answers' are
in o~,.1@-Y.-binding , upon ~b:idcrltiq-proce and upon the' award,
of contract. " , ' , ' I" ,
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4. Bidding Schedu~~:
April 15, 1991 '
Oi,stribution of Request for propos~ls
All sealed bids must be in the hands
of the city's Purchasing Manager by
3:00 p.m. ' ,
, Reconunenda't.ion fClr award' to city
commission.
June 3, 1991
July 18, 1991
October 1, 1991
Anticipated implementation 'date, for
contract.
5. Selection criteria
The following criteria will be used to evaluate bid'responses
, and to make a recommendation for award to the city commission:
I
a.. The 9ompletenessof the response to all required
items on the standardiz~d bid, forms '
b. ,The aggregate cost of banking services
c. ,The proposed earnings rate on overnight cash
balances
d. Bank rating as provided by Sheshunoff Public Finance
, Bank Rating Service ' '
e. Community Reinvestment Exam rating
f. The experience and continuity of the bank officials
identified as 'primary contact personnel.
g. Responses from references
h. Physical proximity of city offices and activities
6. Riqht To Protest
Any actual or prospective' bidder, who' is aggrieved in
connection with the solicitation or award of a contract may
seek resolution, of his/her complaints by contacting the
Purchasing Manager.
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7.
ComDlianc~ with Recvcled Paper Ordinance
Per Ordinance #5059-90, the city shall require all persons,
submitting responses to ~oquests for p~oposals or invitations
to bid to agree to the following as a precondition to contract
award:
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a) All reports submitted to the city by a contractor
in fulfillment of contract obligations shall use
recycled paper when it is available at a reasonable
price and of satisfactory quality to meet
contractual performance standards. For the purposes
of this paragraph, the price of recycled paper shall
be considered "reasonable" if its cost is no more
than ten percent higher than the lowest price
offered for non-recycled paper. '
b) 'All reports submitted to the city by a contractor
shall use, both, sides of paper sh~ets' whenever
practicable.
c)
contractors shall. be responsible for maintaining
records . documenting usage' of recycled paper for
reports submitted to the City 'in fulfillment of
contractual obligations. Contractors shall,. submit
such records to the city according to procedures to
be established by the Purchasing Manager not later,
than October 1, 1991.
'S. No Corrections
Once a competitive proposal is submitted, the city shall not'
accept any request by any proposer to correct. errors or
omissions in any calculacions or competitive price submitted.
9. Retention and Oisposal of Proposals
The city reserves the right to retain all' submitted
competitive proposals for official record purposes. The City
also reserves the right to,dispose of any or all copies of
competitive proposals in whatever manner' it deems appropriate.
No copies of competitiye proposals will be returned to the
proposer.
10. }:Jegal Name
competitive proposals shall clearly Jndicate the legal name,
address, and, telephone number of the b,idder (company, finn,
partnership, individual). competitive proposals shall be.
signed above the' typed or printed name and title of the
signer. ~he signer shall have the authority to bind the
proposer to the submitted competitive proposal~
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11. Openness 9f Procurement Process
written competitive proposals, other submissions,
~orrespondence, and, all records made thereof, as well as
negotiations conducted pursuant to this RFP, ,shall be handled
in compliance with Chapters 119 and 286 Florida statutes. The
ci ty gives no assurance as to the conf identiali ty of any
, ,portion of any proposal once submitted.
12. No Collusion
By offering a sUbmission to the RFP, the proposer certifies
the proposer has not divulged, to, discussed or compared
his/her competitive proposal with other proposers and has not
colluded with any other proposers or parties to this
competitive proposal whatsoever. Also, proposer certifies,
and ,in' the case of a joint competi ti ve proposal each party
thereto certifies as to its own organization, that in
connect~on with the competitiv~ proposal:
a., any prices and/or cost data submitted have been
arr i ved a t independently, without consultation,
communication, or agreement, for the purpose, of
restricting competition, as to any matter relating
to such prices and/or cost data, with any other
proposer or with any competitor;
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b. any prices and/or cost data quoted fer this
competitive proposal have not been knowingly
disclosed by the competitive proposal and will not
knowingly be disclosed by the proposer, directly or'
indirectly to any" other proposer or to any
competitor, prior to the scheduled opening;
c. no attempt has been made' or will ,be made by the
proposer to induce any other person or firm to
submit or, not to submit 'a competitive proposal for
the purpose of restricting competition;
d. the only person or persons interested in this
competitive proposal, principal, or principals
is/are named therein and that no person other than
therein mentioned has an:1 interest ,in this
competi ti ve proposal or ,in the Agreement to be
entered into; and
e. no person or agency has been employed or retained
to solicit or secure this Agreement upon an
agreement . or understanding for a commission,
percentage, brokerage, or contingent fee, excepting
bonaf ide employees' or established commercial
agencies maintained by the purchaser for the purpose
of doing business.
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, 13. , Re;ection of Bids/Information Waiver
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The:city
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may reject bids If:
The bidder misstates 'or conceals any material fact
in the bid; or if,' ,
The bid does not strictly conform to the law or
requirements, of the bid; of if, , ,
, The bid is conditional, except that the. bidder may
qualify his bid for acceptance, by the City on an
"all.or none" basis, ,or a "low item" basis. An"uall
or none" basis bid must include all items upon which
bids are irivi ted. '. '
The 'city may, 'however, reject all bids whenever it is'deemed
in the best interest of the city ,to do so, and may reject any,
part 'of ' a ,bid unless, bid .has b~en qualified ~s, provided in
13 (e) above.. The City may also waive any"minor, informaliti~s
, or irregular! ties in any bid'. ' "
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14. ~FP EXDenses statement'
All vendor' costs" associ;,d:ed with' this RFP will, be the
responsibili~y of the vendor.
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SCOPE OF _t;ANKING SERVICES
The average monthly value of this account (including cash and
short-term investments) over the past 12 months has been
approximately $85,000,000.
2. Payroll Account:
The city is currently on a biweekly payroll basis, paying an
average of 1,650 employees every other Friday. The net
payroll amounts to approximately $1,000,000 per pay period.
In addition, a pension payroll of approximately 320 checks is
issued at the end of each n\'onth.. Net pay ,for' this pension
payroll amounts toap~roximately $300,000_00_
Main Operatinq Account:
The city's main operating account covers a variety of
act! vit!es. Several of the city I s departments are responsible
for their own deposits, and require a 24-hour deposit
capability ,for their collections. Deposits will be made by
either City employees or a security service~ with the
exception of parking meter deposi'ts, and bridge deposits, all
deposits will be accompanied by duplicate deposit slips ~ Upon
verification of the deposit, a copy of the deposit slip must.
be acknowledged by the bank and mailed to the city's Finance
Division on the day of verification. Pads of deposit slips
printed with the'name of the activity will be furnished at no
charge by the bank, in such quantities as may be required.
Should deposited checks be returned because of insufficient
funds' (or any other reason), one attempt will. be made by the
bank to redeposit the check, after which it will be forwarded
to the c~ty's Finance Div~sion for processing_
The city writes approximately 1,800 checks per month on the
operating account, and makes approximately 1,000 deposits per
month to this account.
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The average amount of money processed through this account
each month is $20,000,000. Of this amount, approximately 1/2
involves inve~trnent transactions.
The bank must have the capability of rece~v~ng electronic
transfers and wire transfers from the state and federal
government for items such as state revenue sharing, federal
grants,' and Community Development Block Grants.
The city will not deposit funds to the payroll account.
Instead, the bank will operate a "zero balance account,1I to
which funds are automatically transferred' from the main
operating account as payroll ch~cks are presented to the bank
for payment. '
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The city currently offers a voluntary direct deposit payroll
system to its employees. The Bank must have the capability
of processing ,this "direct deposit payroll" whether the
employees' accounts are at the bank or at other banking
institutions. '
(See Exhibit A for detail of Direct De~osit Achtape Layout)
3. ~elf-Insurance Account:
The city maintains a separate account to handle the
'transactions involved in the Self-Insurance Program. This
account is currently administered by Gallagher' Bassett
Insurance Service, P.o. Box 4840, Clearwater, Florida 34618-
4840. Approximately three deposits and three wire transfers
flow through this account each month. The maximum value of
this account is $75,000.
4. Bank statements:
The cut-off date for statement purposes for all city accounts
will be the last day of each month. statements UlUst be
received by the city's Finance Division within five working
days following the cutoff.
Payroll checks are computer generated. 'The depository bank
must have computer 'capability to reconcile checks issued by
the city with checks paid by the bank, using magnetic tapes
supplied by the city and bank computer files of checks paid.
(See Exhibit B for copy of Payroll Check Reconciliation Tape
Layout) ,
Although payable checks drawn on the city1s mai~ operating
account are co~puter generated, the computer system does not
currently contain a reconciliation modu.le. The city is' in the
,process of purchasing a' new system to process accounts
payable. When a system is purchased the bank will be required
to reconcile paid checks in the same manner as for the payroll
account. '
Checks are to be arranged in numeric order prior to their
return to the city with the statements.
A statement must be furnished for all special accounts
required by the city on the same schedule as required for the
operating account. The city reserves the right to add
additional accounts as necessary.
In addition to regular st~tements, the bank must provide on
demand, daily balances in the depository accounts if and when
such information is required by the city.
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5. ~n Deposits:
The Clearwater Pass Bridge and city parking meters gen~rate
,collections of coins in 1~-5~-10~-25~ denominations, ranging
from approximately $2,500 to $10,000 a day. In the case of
parking meters, these coins are gathered by city employees who
deliver them uncounted to the location and/or individual
specifically designated by the bank. coins from the bridge
will be delivered to the same place or person, either by a
city employee or by a security service. collections in these
two instances are not counted in advance of deposit. It will
be necessary for the bank to sort and count the coins,
determine the amount involved, and prepare deposit slips in
duplicate for each location involved. Deposit slips, for the
bridge must list the number of each vault delivered and the
amount for each denomina'tion of coins contained in each vault.
The bank must provide adequate internal security to guarantee
proper handling of such deposits. ' The bank will be expected
to provide such mechanical sorting and/or counting equipment
as may be required.
The bridge collections will contain tokens that must be
counted and repo:r.ted the same as regular coins. The City owns
a machine that extracts, counts and bags these tokens. This
machine will be made available to the bank. The bank will
also be required to store the inventory of tokens currently
maintained by the city. The range of inventory of tokens is
between 100,000 to 200,000. A log must be maintained by the
bank, showing the amount of ' tokens on hand at all times. On
a periodic basis, usually' twice a week, the city will deposit
to the bank proceeds from the sale of tokens at the bridge.
The bank will count this money, deposit it to the operating
account, then ,send to the bridge by security service, the
amount of tokens equal to the money deposited (8 tokens for
each $1 deposited).
Parking meter collections are segregated by individual parking
lots in containers. These containers will have to be emptied
into bags or other receptacles to be provided by the bank
pending sorting and counting. The integrity of separate
collections from specific lots must be preserved and separate
deposit slips prepared on each. The city of Clearwater
currently has 30 lots in operation.
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Foreign coins, tokens, slugs, mutilated coins, etc.', will not
be' counted or assigned a value but will be removed from
deposits, accumulated, and turned over to the city's Finance
Division weekly. Details of this procedure will be worked out
between the city's Finance Division and the bank. '
The bank must be able to provide on demand approximately
$4,000 to,$5,OOO weekly in rolled quarters for change in the
bridge toll booth.
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Coin deposits must be counted and documented dUI'ing the
,business day received, or the following day if collection,is
received after the cut-off time established by the bank. All
deposit slips will be delivered to the city's Finance Division
at city Hall' no later than the next working day following the
deposit. '
6. Lock Box Services:
The bank will provide a lock box service for the city's
'utility collections, according to the following instructions:
a. The city will provide a post office box. The bank will
retain a key to this post office box and have exclusive use
of same. The bank must provide the internal security needed
to guarantee proper handling of all deposits received through
the post' office box.
b.Each morning, the bank's personnel will empty this <box of
its contents, at an early 'enough hour to insure that all
deposits will be processed prior to cutoff. The contents of
the envelopes will be removed, and checks or cash will be
verified against the utility payment stub.
c. All items will be p~ocessed by OCR scan, balanced, and
filmed, and the aggregate amount deposited to the operating
account. ' ,
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d. The utility stubs, one copy of the deposit slip, any items
that cannot be processed, and a magnetic tape containinq all I
items processed in step (c) will be delivered to the city's
utility customer support Division at 900 Chestnut street,'
prior to 3:00 p.m. on the same day that they were received.
The magnetic tape must be compatible ~o the city's computer
system.
(See Exhibit C for detail of utility collections tape layout)
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e.A cOPy'of the same deposit slip will be deliv\:red to the
city's Finance Division at city Hall on the same day" that they
were received.
, f. ' The estimated volume of transactions for,the above service
is 30,000 items per month.
The city, reserves the right to require additional collections
from the post office if the volume of items supports this
request.
7. Investments:
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The ,bank will handle the purcha~e or
investments . only upon instruction by the
Director or his des~gnee. '
liquidation of
city's Finance
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lrivestment'transactions must be consummated on the same day
that instructions are r~ceived from the city's Finance
Director, at', on the next bus iness day if so instructed.
Failure to consummate investments on a timely basis will
constitute a breach of this contract, and will constitute
cause for immediate cancellation of the contract, or legal
action for damages, or both.
Upon maturity or liquidation' of an investment, written
notification will be sent, to the city's Finance Director
showing the deposit of the proceeds. The same type of written
notification will be required for all purchases of investments
handled through the bank, whether purchased by check, wire
transfer, electronic debit, ete.These notifications will be
mailed on the same day that the transactionsoccur~
The 'city reserves the right to invest in time deposits (of any
bank), U.s. Government securities, repurchase agreements, or
other investments deemed legal and prudent in the opi~ion of
the city. In no case will the bank be awarded time deposits
at rates lower than those, established in the competitive
marketplace.
The bank shall provide safekeeping facilities for investments
owned by the city, either within the bank's own facilities,
or at the Federal Reserve. A copy of all safekeeping receipts
will be issued to the c'ity at 'the consummation of each
investment, transaction. A statement listing the details of
all items in safekeeping will be furnished to the City at the
end of each month.
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8. Collatera~:
In compliance with the Florida Security for, PUblic Deposit
Act, Chapter 280, Florida statutes, all institutions
submitting bids for the city's ~anking service must be
included on the list of approved financial institutions as
published by the Department of Insurance and Treasurer, of the
state of Florida.
9. Safety De~osit Boxes:
The bank shall provide safety deposit boxes, as needed, for
the storage of registered bonds, coupons, or other material
requiring exceptional security.
10. Line of Credit/Credit Cards:
The city will be granted a $1,000,000 line'of credit available
as may be required, upon appropriate resolution by the City
commission. '
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The bank will,issue credit cards (visa or Mastercard) to the
city Manager upon 'appropriate approval of the city commission.
such credit cards will be for the 'use of the City Manager for
official city business only.
11. Wire Transfers:
The city 'occasionally is required to wire 'transfer funds to
other banks. This service will be ,provided on the request of
the eit}'.' s Finance Director or his designee. In order to
maintain audit controls the bank will be provided with written
guidelines to follow regar.ding these transf~rs.
12. Savinqs Bonds:
The city offers to its employees the payroll deduction plan
for the purchase of U.S. Savings Bonds. The bank must have
the' capability of preparing from computer printouts provided
by the city, approximately 50 U.S. Savings Bonds every two
weeks. These bonds will be mailed, by the bank, directly to
the employees' home addresses no later than one week after the,
bank receives the necessary documentation.
13. Mailinq - Municipal 'Bonds:
The,city's Finance Director serves as Registrar for city of
Clearwater issued bonds. The bank receiving the contract for
the city's banking services will be required to mail the
registered or bearer bonds to the proper owners under the
bank's insurance coverage, approximately 6 times per year.
The average value' of each mailing is between $5,000 and
$50,000. '
14. Debt Service Cash Reserves:
In order to comply with Bond Covenants the city must have
sufficient investments on hand at all, times to cover the Debt
Service Reserves for the city of, Clea'rwater Bond issues,
currently totalling $7,064,476. The bank must agree to
monitor the total amount of investments, and, should these
investments fall below that necessary for proper coverage,
notify the City Attorney immediatel:{. The bank will be
notified by the city's Finance Director when this required
reserve ,amount changes.
15. Overn~ght Repurchase Aqreement Sweep Account:
At the close, of each business day, all collected balances in
city accounts Will be transferred to a special investment
account, called a sweep account.
The total collected balances will then be invested 'in a
repurchase agreement at the bank, backed by u.s. Government
securities.
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The bank- must arrange for third party collateralization o~
u. S. Government securities in the amount of $8,000,000 to
secure such overnight repurchase agreements. Both the
collateral securities and the third party holder must be
acceptable to the city. The collateral agreement must clearly
indicate that the securities represent collateral for the
overnight repurchase agreements, and may not be released'
without the written consent of the city. such consent will
not be unreasonably withheld, and it is understood that these
securities will be replaced from time to time as'conditions
warrant. The bank agrees to notify the city immediately in
the event that the Market Value of the collateral securities
does not exceed 105% of the amount of the overnight repurchase
agreement. The City will then either reduce the amount of the
repurchase agreement, or will arrange with the bank to provi~e
, additional collateral.
At the beginning, of the next business day, all balances in the
sweep account shall be transferred back to the operat~ng
account, along with the interest earned on the overnight (or
over the weekend) transaction. Daily written notification
concerning interest earned will be given to the city., In
addition, monthly statements will be forwarded with the city's
regular bank statements, outlining, the details of sweep
account earnirigs for the period.
All interest earnings will be computed in accordance with the
negotiated rate which was a.greed to in the contract for
banking services . This negotiated rate shall be stated by'
prospective bidders as a rate which bears a direct
rel:ationship to the "average daily Fed Funds 'rate, II as
published in the Wall street Journal. The rate bid by the
bank will be quoted in decimal points, such as "1:he average
daily Fed Funds rate, minus .35%," (or 35 "basis points"),
"the average daily Fed Funds rate, plus .10%" etc. In no case
will the city accept another source for computation of the
interest rate.
16. Pavrnent for Services:
All account charges will be itemized on a monthly basis, and
remitted to the City's Finance Division. Following the City's
opportunity to revi.ew the statement of charges the city will
remit a check to the bank.
17. Desiqnated Bank Contact Personnel:
The bank shall provide a list of contact personnel within the
bank who are qualified b:> provide information and assistance' ,
in the following areas on a daily basis. Include position,
length of service, and summary ,of professional experience.
Please attach listing to bid response form. ' '
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I, a. General Information'
b. Investments and Safekeeping
c. Lock Box Services,
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e. Line of Credit
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f. Head Teller
g. Sweep Account
h'. ' Coin counting'
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In order to ensure that the bank awarded'the contract for the
, city's ,banking services' is capable of handling the' City's
accounts~ ,the bank must provide a list of names and addresses
of business customers o~ similar size and complexity to the
city. s organizational' requirements. Municipal client
references are preferable. In addition, each bank must
provide a copy of its most recent audited financial statement.
community Reinvestment statement:
The 'bank must provide a copy, of its Community Reinvestment Act
Policy Statement and a copy of "its 'most recent' community
Reinvestment Act Performance Evaluation.
Written contract:
,The city will ,enter into a signed contractual agreement with
, the bank selected for a period of three years. , This contract
may be renewed for an additional three years by mutual consent
of both parties. The language of the contract will
incorporate the' provisions of this RFP, and the response
presented by the ,successful bidder. A copy of. the proposed
, contract is attached for your infornlation (Exhibit D).
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EXHIBIT A
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CITY OF'CLEARWATER, FLORIDA
DIRECT DEPOSIT ACHTAPE LAYOUT
TAPE NAME: ACHTAPE
HEADER RECORD LAYOUT: ,Record llmgth 94
FIELD
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Record Type (value 1)
priority
Destination (acct. no.)
(value " 663060209")
origin (acct; no.)
(value" 063106129")
Transaction,Date (format YYMMDO)
, Transaction Time (format HHMM)'
File IO Mode (vaiUeA) ,
Record Size (value 094)
Blocking Factor (value 10)
Format Code' (value 1)
Destination Title
(value BARNETT COMPUTING c~.)
origin Ti,tle' , ':
(value BARNETT BANK-PINELL)
Reference Code
, ,
BATCH HEADER RECORD: Record size 94
Re~ord Type (value 5)
Service Class code (value 200)
Company, Name
(value CITYOFCLEARWATER)
Company Discretion Data
Company"IO (value 59-6002~i9)'
stanaardEntry Class (value PPD)
Company Entry Description
(value PAYROLL)
Company Description DAta
(value 032989)
Effective Entry Date
(format YYMHDD)
Reserved :"
originate state Code
(value 1)
origin OFt Code (v~lue '06310612)
Batch Number
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DIRECT DEPOSIT ACHTAPE LAYOUT
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CHECK RECONCILIATION
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CON T RAe T
day of , 1991,
Municipal corporation,
, 'located, at
Florida, hereinafter called the "Bank" I
This negotiated Contract'entered into this
by and between the city of Clearwater', Florida,
hereinafter called the "City", and
, Cle8t'water,
W IT N E SSE T H:
, WHEREAS, it has been deemed advisable to consolidate to the extent poesible
all ~aDh resouroes of the City into accounts in ons official depository bank to
be selected by competitive bidding by the commercial banke in the citY1 an~
,/
WHEREAS, ,the bid most advantageous to the City has been submitted by
. ,which bank is engaged in the business of commercial
, banking in the city of Clearwater' and 1s qualified .to perform the required
services)
NOW, THEREFORE, the parties agree as follows:
1. The Bank 'will perform the services called for in a proposal forwarded
to the, Bank under cover of a ietter from' ,the Purchasing Manager dated
, a copy of which letter and ,proposal marked "Exhibit 'A" are
attached hereto, and by reference made a part of this Agreement as if fully
rewritten herein, ~nd the bid of ,
marked "Exhibit a" attached hereto and by reference made a part of this Agreement
as if' fully rewritten herein.
2. The city, on ita part, agrees to pay/for aervices provided in the
manner specified in "Exhiblt a".
3. This Agreement will rp.maln in effect for three years and may be renewed
for additional three year periods by mutual consent of both parties.
CITY OF CLEARWATER, FLORIDA
countersigned
city Manager
Mayor-commissioner
AtteE>t:
City Clerk
Approved aa to form and correctness:
City Attorney
witnassf3a:
By
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. CITY OF CLEARWATER
B)'''KING SERVICES 6ID RESPONSr FORM
BANK NAME:
, 'OFFICIAL SUBMITTING:
TITLE OF OFFICIAL:
TELEPHONE NUMBER:
".;
Bankina Service
Estimated
,Monthly
Aetivltv
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Monthly
'~
, ,
, Unit
'priee
$
,$
$
$ .
$
$
$
$
$
$
$
$
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1.
Account Maintenance
3
$
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Account Reconciliation
approx. 4,000 items
$
3.
Items Paid
$
5,600
4.
36,000
$
Items Deposited
5.
Coin sorting and
counting
$'
$300,000
6.
Lock,Box Service
, (OCR Scanned)
30,000
$
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7.
5
$
stop Payme~ts
8.
wir.e Transfers
4
$
,9.
Investment Transactions
$
15
10.
Safety Deposit Box
1
$
11.
REturned Items
$
60
12.
300
$-
ACH Items
Other Services:
$
$
$
$,
$
$
TOTAL ESTlHATED MONTHLY FEES
$....
.1
Other Quotations: ,
Rate Quotation on Line of Credits
Rate Quotation on Sweep Acco~pt.:
Type of Collateral SecuritieD ?roposed
for Sweep Acco~nt:
Third Party Holder for Collateral
secuiities for Sweep Account:
"
statemant,of capabilitys ,.
Our, Bank can, comply with all aspects of the City I D Banking Service
requirements. (Yes or No) (If no, list: all exceptions on
separate page.)
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SWORN STATEMENT PURSUANT TO SECITON 287.133(3){a),
FLORIDA STATUTES. ON PUBLIC ENTIn CRIMES
THIS FORM MUST DE SIGNED ANn SWORN TO IN THE PRESENCE OF A NOTARY PUDUC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted to
[print nome or the pubUc endty]
[print Individual's nome nnd title]
(print nawe or entlty submitting swom stntcment]
wh05e business address is
by
for
and (if oppliC:1ble) its Fedcrol Employer Identification Number (FEIN) is
(If the entity has no FEIN, include the Social Security Number of the individual signing this'swom
statement:
.)
2. I understand that a .public entity crime" as defined in Paragraph 281.133(1)(g). Elm:ida StatUt~.
means a violation of any state or federal law by a person with respect to and directly related to
the transaction of business with any public entity or with an agency or political subdivision of any
other sUite or of the United Sl:1test incJuding, but not limited to, any bId or contract for goods or
services to be provided to any public entity or an agency or political subdivision of any other state
or DC (he United Sbtes and involving antitrust, fraud. theft. bribery, coUusion, racketeering,
conspiracy. or material misrepresentation.
3. I understand that .convicted" or "conviction" as defined in Paragraph 287.133(1)(b). Florida Statutes.
menDS a finding of guilt or a conviction of a public entity crime, with or without an adjudication of
guUtt in any rederal or state trial court of record relating to charges brought by indictment or
Infonnalion after July 1. 1989, as a result of a jury verdict, nonjury trialt or enny of a plea of guilty
or nolo contendere, '
4, I understand that an -affiliate" as defined in Paragraph 287,133(1)(a), Florida Statutes, means:
1. A 'predecessor or successor of a person convicted of a public entity crime; or
2. An entity under the control of any natural person who is active in, the management of the entity
and who has been convicted of a public entity crime. The term .affiliate" includes those officers,
directors, exccutivest partners, shareholderst employecst memberst and agents who are active in the
management of an affiliate. The ownership by one pl~rsl)n of shares constituting a controlling
intcrest in another person. or a pooling of equipment or income among persons wheu not Cor fair
market value under on arm's length agreement, shall be'a pririm facie case that one Ih~rson controls
another person. A person who knowingly enters lnto a Joint venture with a person who has been
convicted of a' public entity crime'in Florida during tbe preceding 36 months shall be considered
an affillate. ' ,
, ,
5. I underslllnd that a -pcrsonM as defined in Paragraph 287,133(1)(e), Floridn Statutes. means any
natural person or entity organized under the laws of any state or of the United States with the legal
power to enter into a binding contract .and which bids or applies to bid on contracts for the provision
or goocls or services let by a pubIic entity, or which otherwise transacts or appHes to transact business
with a public entity. The term "person" includes those officers, directorst executives, partnerst
shareholders, employees, members, nnd agentS who are active In management of an entIty.
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Based on information and beUeft the statement which I have marked below Is true in relauon to
the entity submitting this sworyt statement. [lndlcnte whfc:h statement DpplJes.]
, '
_ Neither the entity submitting this sworn statementt nor any of ItS officerst dircctorst executives,
partners, shareholders, employeest members,' or agents who are active in the management of the
entity, nor any affllJate of the entity has been charged with and convicted of a public entity crime
subsequent to Juiy 1, 1989. '
The endty submitt1ng this sworn statemen~ or one or more or its officers, directors, executives,
, pannerst shareholders, employees, members, or agents who are active in the management of ,the
entity, ,or an affiliate of the entity has been charged with and convicted of a public entity crime
subsequent to July ~, 1989.
_ The entity submitting this swam statement, o'r one or more of Its officerst directors, ~ecutives, '
pannerst sbareholderst employees, membecst or agents who are active in the management of the
entity. or an affillate of the entity has been charged with and convicted of a public entity crime
subsequent to July It 1989. However,' there bas been a subsequent proceedlng before a Hearing
Officer of the State of Florida. Division of Administrative Hearings and the Finn! Order entered by
the Henring Officer determined that it was not in the pubUc interest to place the entity submitting
this sworn statement on tbe convi~ed vendor Ust, [attach n copy of the finnl order]
'.>
",
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR
THE PUBLIC ENTITY IDEl'rtll'1Jw IN PARAGRAPH 1 (ONE) ABOVE IS FOR TITAT r'UBUC EN11TY
, ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER J1 OF THE CALENDAR YEAR IN
WHICH IT IS F!LED. I AISO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBIlC
I ENTI1Y PRIOR TO ENTERING INTO A CONTRACf IN EXCESS OF THE THRESHOLD AMOUNT
PROVIDED IN SECTION 287.017, FLORIDA STA11JTES FOR CATEGORY TWO OF ANY CHANGE IN
THE INFORMATION CONTAINED IN THIS FORM. ' . ,
[signature]
[dote]
,'STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, lhc_undersigned ,authority.
,
who, after first being sworn by met affixed hislber signature
[nllme of Individual slgnl~gJ
In the space provided above on this
day of
.'19
NOTARY PUDUC
My commission expires:
Form PUR 7068' (Rev,' 04/10191)
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A DRUG-FREE WORKPLACE, IN ACCORDANCE ~ SECT. 287.087
Preference shall be given to businesses with drug-free'workplace
programs. Whenever two or more bids which are equal with re~pect
to price, quality, and service are received by the City for the
procurement of. commodities or contractual services, a bid received
from a business that certifies that it has implemented a drug-free
workplace program shall be given preference in the award process.
Established procedures for processing tie bids will be followed if
none of the tied vendors have a drug-free workplace program. ~n
order to have a drug-free workplace program, a business shall:
1)
Publish a statement notifying employees that the ualawful
manufacture, distribution, dispensing, possessian, ,or usa of a
controlled substance is prohibited in the workplace and
specifying the actions that will be takenaqain?t employees
for violations of such prohibition.
, .
2)
Infor.m employees about the dangers of drug abuse in the
workplace, the business's policy of maintaining a druq-,free
, workplace, any available drug' , counseling,' rehabilitation, and
employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
- ,
3)
Give each employee engaged in providing the commodities or
,con~ractual serTices that are under bid a copy of the
statement 'specified in subsection (I).
4}
, ,
In the statement specified in subsection (1), notify the
employees that, as a condition of working on the commodities
or contractual services that are under bid, the ~mployee will'
abide by the terms of the statement and will notify the
employer of any conviction of, or plea of guilty or nolo
contendere to, any violation ' of chapter 893 qr of' any
controlled 'substance law of the United States or any state,
,for a violation occurring in the workplace~o later than five
(5) days after such conviction.
Impose a sanction on, or require the satisfactory
participation in a druq abuse assistance or rehabilitation
'program if such is available in the employee's c~mmunity, by
arty employee who is so convicted.
Make a good faith effort to continue to maintain a drug-free
workplace' through implementation o,f this section.
,
5)
6)
As the person authorized to sign the' statement, I certify that
this firm does/does' not (select only one) fully comply with the
above requirements.
BUS INESS NA!1E
VENDOR'S SIGNATURE
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Barnett Bank of
,Plnello8 Counly ,
,',
Posl OHlce Box 12288
51. Potersburg. Florida 33733'2?8e
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'~June 3, 1901,
Mr. Geoi-so McKibben
, Purchnaing Monnger
City of Clearwflter
,,711 Mople Slreel
Clcar'water, FL' 34016
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, . Dear Mr. McKibben:
Barnell Bank of Pineilns Co~nty Ulnnka y~u' for the opportunity to submit our Proposal Cor'Bnnk1nq:
Services t.o the City of Clenrwat.er in response to your Request for Proposal dated April 16; 1991. 'We
underst.nnd and ogree that. award ofthese services to Us ~ou1d be under a three year cont.ract, which wU1 '
, incorporat.e the above referenced request for prop~sn1 and thIs response.
, ' .
We are currently provIding the banking services covered by lhe proposnl and except as indicated in this
. response, we are able t.o comply wit.h your,sp~ificaUons nnd rcquiremenls. Beginning this summer a thIrd.
porty, vendor will be used for reWI Jock-box processing wilh DarnetL retaining full responsibility for aervice
, rjUlllit.y.
,t
Attached please find the Bonking Services Did Response Form and other required information, which
should be reviewed in cof1iunclion with this letter, 'Our bid Is to be conRidered on on "olfor none" basis.
Recvcled Paper
We regret that we are unnble, to comply with your requirements COI' the use of recycled paper. We
understnnd, however. the imporlnnce of the Issue of recycling, nnd ns Wl organizntion hove initiated varIous
mensurcB to promote recycling, " '
Lemll Name
"
, Our legnJ nome, address nnd telephone number Is:
. "
. Headquarters:
Barnett Bonk of Pinellns County
(6 slale chartered bonk) ,
One Progress Plaul (200 Ccntrol Avenue)
St, Petersburg, Florida 33701
'l'elcphone: (813) 892-1654
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City of Clellrwnter
June 3, 1091
Page 2
:1
I' Main Clenr~nter Office:
t
Barnelt Plaza Office
1150 Clevolnnd Streot
,Clearwater, Florida 34615
Telephone~ (l,J13),689.9131
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The CiLy mny utilize Lhe'above"ClenrwnLer location or arr~gement9 'may bernocle at ~he other eight
branch offices Jocalcdwithin the City ofClearwnter (list attached). Cain deposits from the parking meters
. nnd bridge; however, 8hou1~ be delivered ~o Bnrnelt.'a Cash Vau~t located at 4800 140th Avenue North, ,
ClearwaLer. ' ' , ,
CoUnlernJIBnnk Ralin~
Barn'elt Bnnk ofPincllns CounLyis on npproved finnncinl insUlullon under the Public Deposit Act, Chapter
2BOt Florida Statutes, We ci.trrcriUy ore rated by Moodyta Investor Services, a widely followed credit ,rating
agency, These ratil1gs arc Prime .'1 for short-term certificates of deposit and ^2 for long-term certificates'
of deposit. AddiLionnlly, aU 32 honks owned by BarneLt BonIta, Inc. have Lhe same roting. It is important
, to nole thal under present law aU Darnett Danks are bncJted by the full strength ofthe enlire orgnnlzation,
The latest colI reporL for Bornett Bank of Pine Una County and the lnlest nDnunJ report of Bnrnett Banks,
Inc, is also included.
Line of Credit
Upon appropriate resolution by the Cily Commissio~l, a line ot credit of $1,000,000,00 would be'made'
, nvnilnble lo the'City on mutualJy agreeable pricing and terms, The intercst would be based on the Barnett
BnnkB, Inc. prime rate as adjusted from time to time with a Aprcad from prime based on th~ fmnncinl
standing and bond rntings of the City, os Wen'83 the status os to 'talCP,bilily of interest payments,'
Drul! Free Workplace
. '
'Although we have responded negatively to the Drug Free Workplace Form ~ ,specifically requir~d by you,
BarneLt does have a 'comprehensive poli~ nnd progrnrri to oddress' subslnncc abuse and safety in' the
worltplace, :which encomposses the 'maleriolrequiremenl9 of your form, It indudes notification and
information to 'employees, reporting suspected violators, dlsclpliI1nt'Y measures including termination,
participation in nssi~lnnce nnd rehabilitative programs, and drug-screening forcmploymcnt.
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CIly gf Clenrwater
June 3, 1901
',Poge 3 ' '
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;A'listing' of ccint.rict perso'nnella 'providcd,DS reques~ed for various' services:,' Finnl ~espons~bmty for, aU
requiremenls onhe ,City fa thot. of the undersigned or in his absence Mra: Jonene Silver, .
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, " It is 8 pleasure lo be of service to the> Cily pnd
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,:Se'nior'Vice Presidenf " ' I
we look ',roiwUr~ 'to lhe opporluiUly, to ext~'ndour
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Clearwater LoCotions
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:, Co,m~~~lty Reinveslment Act' Policy Statement'
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! DRUG-FREE WORKPLACE, IN ACCORDANCE WITH SECT. 287,Q87
~reference shall be given ~o businesses with drug-free ~orkplace
programs. Whenever two or more ,bids ,which are equal with respect
to price, quality, and sa~Tice are received by the 'City for the
procurement of commodities or contractual serrices, a bid'raceived
from' a business that certifies that it has implemented a drug-free
. wprkplace program shall be given preference in the award process.
Established procedures for processing tie bids will be followed If
none ,of the tied vendors have a drug-free workplace program. In
order to have a drug-free workplace program, a business shall:
1) , publish a statement notifying employees that the unlawful
manufacture, dis't:ribution, dispensing, possession, or use of a
controlled substance is prohibit~d in the workplace and,
specifying the actions that will be taken against employees
for violations of,such prohibition.
2), Inform employees about the dangers of drug abuse in the
workplace, the business's policy of malntainln~ a drug-free
workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties, that may be
,imposed upon employees for drug abuse violations.
Give each, employee engaged in pro~iding the commodities or
contractual services that are under bid a copy of ~he
statement speci.fied in subsection ,'l.).
" 3)
In the statement specified in subsection (1), notify the
employees that, as a condition of working on the commodities
or contractual services that are under bid, the employee will
abide by the terms' of the statement and will notify the
employer of, any convic,tion of ~ or plea of guilty or nolo
contendere to, any violation of' chapter 893 or of any
controlled substance law of the United States or any state,
for a violation occurring in the workplace ~o later than five
(5) days af~er such conviction.
Impose a sanction on, or require the satisfactory
participation in a drug abuse assistance or rehabilitation
program if such is available in the employee's community, by
'any employee who is so convicted.
Make a good faith effort to, continu~ ,to maintain a drug-free
workplace through implementation of this section.
,As the person authorized to sign the statement, I certify that
this firm ~~~does not (select only one) fully complz ith the
above requirements.
4 )
5 )
6)
0P~n~tt,8afik of PiQel]~~ County
BUSINESS NAME
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SWORN STATEMENT PURSUANT TO SEcrtON 287.133(3)(0),
EL!1R1DA STAJ'UTF.t5, ON PUnLrC ENTITY CRIMES
TIllS FORM MUST DE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFfc;IAL AtrnIORIZED TO ADMINISTER OATHS,
1. This sworn statement ~ submitted to city of Clearwater
{print nome or the public entity)
by M. PhilJ,iO Freeman, Senior Vice President
[print IndividuAl's nanie nnd rltle)
fur aarnett Bank of pinellas County
, [print nome, or entity :mbmUtt,DK .mom stnteme,nt)
whose business oddre:l! Is 1150 Cleveland St.
Clearwater, FL 34615
and <If npplic:Jble) lIS Fcdcml Employer Identlfic:Jtlon Number (FEIN) Is 59-075] 694
(If the cntlly hIlS no FEINt include the Sodnl Security Number of the Individual signing this sworn
statemcnt:
, .)
2.' I understand that a "public entity crime- as defined in Parngmph 287.133(1)(g),' Florida Sfatqtes.
means n violation of any stale or federal law by a person ,with r~pect to and directly related to
the transaction of business with any pubUc entity or with an agency or political subdivision of any
other state or of the UnJted SllllCSt Including, but not limited to, any bid or CJ,)ntral:t for goods or
services to be provided lo any public enUty or an agency or polItiC31 subdIvisIon of any other state
or ,of the United States and involving nnlftrustt fraud, theftt bribery, collusion, racketeering,
conspiracy, or material misrepresentation.
3. I understand that "convicWd" or "conviction. as defined in Paragraph 287.133(1)(b). Florida Stntu4es. ,
means Q finding ~f guut or a 'conviction of a public entity crimet ,vitlt o'r wilhout an adjudication of
guilrt in any federal or stale lrin{ court of record relating to charges brought by indIctment or
information after July 1, 1989, :IS a result of n jury verdict, nonjury trial, or entry of a plea of guilty
or nolo contendere, .
..., I understand lImt an "affiHatc" a.s defined in Paragraph 287.J33(1)(01), El2r1dn Statutes. means:
1. A predecessor or successor oi it person convicted of a public entity !=rime; or
2. An entity under the control or any Dntuml person who is active in, the management of the entity
nnd who has been conviClcrl of n pubUc endly crime. The tcrm "aCfillate~ 'includes those officers.
directors, C;l;ccutlvcst partnerst shareholderst employecst members, and agents who are a,ctive in the
management of an affilIate, The OWllership by one per.;en or shares constituting a control11ng
interest In another persont or a pooling of equipment or income among persoIL'l when nOl for fair
market value under an arm's length agreement, sholl be a prima facie case tbat one person controls
another person. A person who knowingly enters inlO,a jowt venture with a person who bas been
convicted of 11 public entity crime In Florida during the preceding 36 months sball be considered
an affiliate.
S. I understand that 3 .person" as defiried In Paragmph 287.133(1)(e), Floridn Slatutes. means any
naruml 'person or entUy org::mIzcd under the laws of any state or of the United Slates with the legal
power to enter Into n binding contract and which bids or appl~es to bid on contracts for the provision
of goous or sezvlccs ICl by a public entity. or"whfch othelWlse trnnsacts or applies to transact business
with n puhllc entity, The term .person- Includes those oUi~rs. directors, cxecutivcst partners,
shareholders. employce.'i, members, and agents who nre active In management of on entity,
, f
..
,
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6, Based on In(onnatton nnd belIef, the statement whJch t have marked below Is true in ,relation to
the oDdly submhttng this sworn statement, (Indlcnte which stntemcnt upplles.]
--1L Neither the entity submitting this sworn stntementt nor any of its officerst dlfectorst e,:cculive5,
partner3t shnrcholdcr3t employeest membcrst or agents who nre active In the managcment of the
entltyt nor any affiliate of the entity hns been charged with and convicted of a public ~ntity crimo
subsequent, to July It 1989. '
The entity submitting this sworn statement, or one or marc of Its officers, 'dlrectorst e.xecutlve5t
partii'Ct'St sharchotdcf5, employecst memberst or agents who ilrc active rn the management of the
entltyt or an aUlliatc of the entity has been charged with and convicted of a publIc entity c:rlmc
subsequent to July It 1989.
,
I'
, _,The cntity SUbmitting this sworn statement, or one or more of its o(ficcrst dIrectorst execuuvcst
partncISt sharchohJcrst employces, memberst or agents who arc active in tbe management of the
endty, or an affiliate of [he entity has been charged with and convicted of'o. pubUc endty crime
subsequent to JUly,lt 1989. How~vcr; there has been a subsequent proceeding, before a Hearing
Officer oC the State of Florida., DIVISion oC Administrative Hearings and l11e FinaJ Order entered by
the Hcaring Orflccr dctcrmined that tr was not In the public interest to place the emity submitting
this sworn statement on tbe convicted vendor list. [oUndJ It copy of the nnnl order] ,
I UNDERSTAND ,THAT THE SUBMISSION Or" TIllS FORM TO TIiE CONTRACTING OFFICER FOR '
TllE PUDUC ENTITY IDEtnJJlllill IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY
ONLY AND, TIIAT THIS FORM IS VALID TIDtOUGB DECEMBER 31 OF TIlE CALENDAR YEAR IN
WHICH IT IS FILED. J ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUDUC
ENTITY PRIOR TO ENTERING lNl'O A CONTRAcr IN EXCESS OF THE THRESHOLD,\ UNT
PROVIDED IN SECTION 281.011, nORIDA.STATIJTE~ FOR CATEGORY OF ANY C GE IN
TIlE INFORMATION CONTAINED IN ,TllJS FORM.
.'
STATE OF 'F \ Qr'Li \;)0
COUNTY OF' _I=> I ~ ~ I / n.s
PERSONALLY APPE."-RED BEFORE ME, lhe..undcrsigned authoritYt
. m . i::>, t{l..EEn1 A 11
, [nome of Imllyidunl signing]
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whot after first being sworn by me, affixed histher signatt~re
In the spoce providedllbove on lhi~
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AJ.-O.fL.tA
NOTARY PUnLIC
My ~mmfssion e~ircs:
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MY COI'lI.lI:'i!;ll\;i t:;I'Il".~;: .'l.'l.i Z, 1~:)J,
fttltlllE:to ,,,nu IIQ'MfY (lUt'L/<: InmI:II1VmU:"'I
Form PUR 7068 (Rev. 0411019t) .
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BARNETT CONTACT PERSONNEL
PREPARED FOR THE CITY OF cLEARwArrEIt
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, PhUUp Freeman, Senior Vice Presidenl
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892.1554 '
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20 years' bnnJung experience, 5 YCRrS with Burnett. Manager of Corporate Services Group w'lic~ includes,
cash Mrinngement, Corpornte nnd MWlIcipnJ Finance and International Divisions, Primary accolU1tofficer '
'responsible for nll depository, investment nnd bonking services provided ~o the City. Specific contact for
'Gimcrnt Informution, Invcstments nnd Snfelteeplng nnd Line of Credit..' ,
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Jonehe SUvert Senior Vice President
892-1656
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,18 yenrs ban~ing experience witil Barnell. Manager of the
: responsibility for aU cash mnnngemerit services used by the City,
and Swecp Account,
Cash Management' Department with "
Specific contact for, Lock Box Services
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Deana Harden, Assislant Vice President
8'92.1558
, ,22, years banking experience, 10 yems with Burnett. Mnmlger, of the operalions area' of the -Cash,
Management Department. Spedfic contnct for Bookkeeping.
Jennette, Benfield, Vice President
639-9131
'17 YCRra bnnking experience, 14 years with Barnetl. M~nnger ofBnrneWa Plmm Office with responatbUity
for the day to day operalions of thnt branelt, Specific ,contact for Hend Tell,or,
Holly Drake, Cosh V01J~t Mnnngcr
530-9305
, 14 years barddng experJcllce, 11 yeors with Bnrilett, . Monnger of the CmIh Vault Department with
responsibility for the day to day operotions of thnt. deportment, Specific cort.nct for Cash Vault,
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, ~Fji}~ENCES
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'AlthoUgJl Barnett currenUy,provi~es the City 9fClearwatcr'sbnnldng services. we respectfully submit tile
following Hat of compnnles as additionnl references: ' , . ' " " , , , ,..' < '
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The School Boord of Plncllns County
p.b. Box 46BB
'CleOr~8ter. . FL ' 34818
Conti1ct:Mr. TerJj Culber~sorl, Cash'Mimngemenl DlrCi:tor
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BOD.rdor County Commissioners, Plnellns C~unty
815 Court Street' " "
9Iearwn~er. FL 34616
Contact: Mr. 'Jim Tyler. ~inmlce Accountant
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Pln~lIn~:Co\lnly, EMS
2190 South, Belcher, Rond'
Lnrgo;'l"L' 3404i"
Contact: L, CUrUs BentlcYt F.lnnnc,e M~nger
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,Tarpon Springs" FL 34688
Contnct: Richard L, Aldn
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Jock Eckerd Corporolion
P.O. Box40B9
Clearwater.' FL 84.047
Co'nlnct: David Durfee, Director or Treasury Services
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Tech Data Corp,
P.O. Box 6200.,'
Clenrwatcrt, FL 34018-0260
, .contncl: Art Slngte'lon
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CLEARWATER OFFICES
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. BARNETI' PLAZA
1150 'Cle~elnnd Street
Clearwater
tl39~9131
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2160' Cleveland Streel
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1610'Soulh Missouri Avenue
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Bl\RNET:' 3ANK OF ?INELLAS cotnIT'Y'
, COr~ITY, REINVESTMENT ACT STATEMENT
1991
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INTRODUCTION
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The Community. Reinvestment Act of 1977 ("CRA") and the
requl?tionspr~mulgated pursuant thereto by the bank regulatory
agencJ.es' are J.ntended to encourage banks and other financial
institutions to fulfill their continuing and affirmative
obligation to help meet the credit needs of their respective
communities, including low and moderate income nc~ighborhoods,
consistent , wi th the safe and sound, operations, of these,
institutions. '
CONTENTS
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6.
In this regard, Barnett Bank of pinellas County , (referred to as
"bank'" hereafter) has developed and adopted this Conununity
Reinvestment Act statement which contains the following material
, under the' headings indica ~ed : '
Delineation: Map with description of the community
served by the bank~,
Types of Credit. A.vailable: Specific types of credi ~
, wi thin certain categories. , ,
CRA Notice: The notice displayed in the public lobbies
of'each branch. "
eRA statements and Public Comments Files: Availability
for public inspection of files for public comments
regardingCRA compliance and current CRA statements. ..
Annual Review: Bank's Board of Directors, policy. '
Compliance Policy: Bank's policy regarding compliance
with CRA. "
It has been the established policy of Barnett, Bank of Pinellas
County ,to be continuously sensitive and responsive to the'
changing credit needs of its total corranunity. In this 'regard"
this bank believes in good' faith that adoption by its Board of
Directors of this eRA statement containing the descl:ibed
materials will reaffirm the bank's policy as well as effectively
, ,complying with the bank I s regulatory agency.
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DELINEATION A writt~n description and map is attached
to serve as the bank's communities that
comprise its entire boundaries witnout
excluding low and moderate income
neighborhoods.
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T"1i?ES OF CREDIT
,\VAIL.>.BLE
,The following is a list 'of specific types of
, credi t available wi thin certain cai::.egor ies. '
Public notices shall be provided in the
public lobby of each of the bank's offices,
other. than off-premises electronic deposit
facili ties. A copy of' the notice is
attached.
The bank,has established arid shall continue
to maintain files 'for public conunents that'
are readily available for public inspection
in the.Comp'1iance Department.
Files shall contain:
1., Any signed written comments received
from the, pUblic within the, past two
years relating to the barik's performance
in eRA,
2 . Any responses to the CIJrrmen ts that the
bank may make,
3. eRA stateme,nts in effect fo'r the last
two years.
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,eRA NOTICE
, "
CRA STATEMENTS I
PUBLIC COMMENTS
. FILE '
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Personal loans ,
- Purchase of goods-automobiles, boats,
mobile homes, etc. ,
~ Hom~ improvement l~ans and second
mort.gage loans.
~'Personal expense~-secured and
unsecured.
Residential Real Estate
~First and second mortgages.
* ,One-to-four family dwelling.
* Construction of one~to-four family
dwelling. '
commercial Loans
* Working capital 'loans to small and'
,large businesses.
* Equipmen~ loans.
,
Commercial Real Estate
* commercial and industrial real estate
, secured. , .
* Five d~elling units ana over.
~ construction and development loans.
Loans to federal', state and municipal
,governments through purchase ,of bond
issue's.
Page
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ANNUAL
REVIEW
The
the
act' Upon
interim.
minutes.
Bank 1,5 Board of Directors
bank" s CRA Statement'
any material, change
such adtions'shall be
shall ,review
annually, and shall
made in the
noted in its'
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of the :>ank to comply with
'of the conununity, Reinv:est-
Act of 1977' and the 'rules and ,regula-
tions adopted before'and.after to fulfill the
:continuinq need to help meei the credit needs
of its community, including low ,and' moderate'
income neighborhoods, ,consistent with the
safe and sound operation of the bank. "
It
the
ment
is the policy
requirements
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COMPLIAN.CE-POLICY
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, 'This" conununity
Bank.' S " Board of
, ,of the meeting.
, .
Reinv'estment
Directors and
Act statement, is adopted
shall be, duly noted in
by . .' the
the' minutes,'
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UCOMMUNIT'1 REHfVESTI1ENT ACT NOTICE"
.,
The Federal Community Reinvestment Act (eRA') requires the Forc to
evaluate our performance in, helping to meet the credit" needs of
this community, and to take this evaluation into account when the
FDIC decides on certain, applications submitted by us. Your
involvement is encouraged.
"You" ,should know that:
"
.II
,1
*** You may obtain our cu.rrent CRA Statement for this community
in this office. ' ,
*** You may send signed, written comments about our CRA
" Statement or our performance in helping, to' meet corranunity needs
.to"4800 -, 140th Avenue North, Clear~ater.
And to' Regional Director,' Federal' Deposit Insurance
corporation, Suite' 1200, 245 Peachtree Center Avenue N.E.,
Atlanta, Ga. 30303. Your letter, together with any response by
us, may be made public.,
*** YOU' may look at a file of ' all signed, written comments
received by'us within the past two years, any responses we have
',made to the comments, and all.CnA statements in effect during the'
past two years at our office located at 4800 140th AvenUe
North, Clearwater.
, *** You may ask. to look. at any comments, received 'by Regional
Director, Federal Deposit Insurance Corporation, Suite 1200,
245 Peachtree Center Avenue, N.E., Atlanta, GA 30303.
*** YOU also may reqUest from the Regional. Director, , Federal
Deposit Corporation, SSO - 17th Street, N.\:l., Washington, D.C.
.', 20429 an announcement ,of applications covered by the eRA 'filed
with'the FDIC.
, .
*** We are a subsidiary of Barnett Banks, Inc., a bank holding
company. You may , request from the Federal Reserve B~mk, of
Atlanta, 104 Marietta street N.W., Atlanta, GA 30303 announcement
of applications covered by' the eRA: filed by bank holding
companies.
"
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ST. PETERSBURO
, BEACH..
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1: PETERSBURG:
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Ta1npal
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Bay;I,~,
I!J APPAOXIMATE SCAl.E OF MILES
I~ 01980 MAP WORLD, INC
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Barnett sank of
Plnellas County
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~~ARating Letter
Posl Oltlca Box 12288 .
SI. Pelersburg, Florida 33733.2289
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May 30, 1991
.S I. '.
,~Jr. , George McKibben'
.Purch~~ing:Manag~r
cit~'of ,clear~ater
P.o. Box 4748
T. ,Clearwater '". :; FL
" ,
3'46J.0-4748
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Oear'M~~ McKibbori~,
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Pursuant to' the requirements stat'ed; in the Requests for Propo:;al '-
Ba.'riking services,',please allow, t.hisletter to ,serVl3, as confirmation'
6f:B~ine~t Bank of~Pinellas Cbunty's satisfactory:or~reatei c~~'
':orating since 1988.:' To remain in ' compliance with Federal and, 'state
:,reg~lationf Barnett. Bapk' is not, permit~ed tb disclose additiona1
'information regarding,'this rating to any party outside of the 'Board,
,of 'Directors. For" further information 'regardlngthe subject
regulation, pl~ase contact: '
. ~. '
"
K.R. F.t;'ye
Barnett Barik~, Inc.
Regional Compliance
((813) 225-2988
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We,f'rust, "this" information 'satisfies
: ,:"forward ' t being f ser,vice.
your
requirements
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
ry 18 Cf
Item IIJ 0
Meeting Date:
Subj~ct:
Sale of Doll Collection
Recommendation/Motion:
Award a contract to Bay Area Auction Services Inc., St. Petersburg, Florida to provide
auction service for the disposal of the Library Doll Collection at a cost of $788.80
plus 10% of gross proceeds in accordance with Sec. 2.622, Code of Ordinances, Surplus
~ales over $5000.00,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
The Helen Flagg Doll Collection was donated to 'the City of Clearwater, Library in 1940.
Since that time, the Library has stored the collection, but, has not had space available
for proper display.
In 1992, the Library, Board recommended disposal through a doll dealer on a consignment
basis. The City Commission declared the doll collection surplus and approved' its sale
in June, 1993. Proceeds of the sale, estimated to be approximately $15,000.OOl to be
returned to the Library for purchase of library materials used in the children s , '
department. '
.. The City' issued,a request for proposal for cons'ignment or ,auction services in April,
1994. Only one proposal was received, coming from Bay Area Auction Services, Inc. of St.
Petersburg. After thorough review, the Library Director and the Purchasing Manager
reconmended approval of Bay Area'Auction Services Inc. Bay Area Auction has been
involved in selling antiques (including dolls) for over 22 years. Bay Area Au~tion
proposes to hold the sale' at their auction facility, The Auction Marketplace, located at
3253 46th Avenue, North, St. Petersburg. Each auction is highly advertised through
local and national media, and attendance is among'the largest in the southeast., Bay
Area Auction requests a 10% commission; $788.80 in advertising expense; and a 10%
buyers premiwn which is the industry1s standard. The auction will be held in August
or September, 1994. .
Reviewed by: Originating Dept.: Costs: Commission Action:
Legal N/A Admin. Services~ Total o Approved
Budget o Approved w/condltlons
Purchasing Uaer Dept.: Currenl FY o Denied
Risk Mgmt. Library o Continued to:
DIS Funding Source:,
ACM Advertlaed: 4/15/94 & o Capt, Imp.
Olher Date: 4/22/94 o Operating Attachments:
Submitted by: Paper: PCR/Trib o Other Bay Auction Proposal
o Not required
2,,~ Affected parties Appropriation Code:
o Notified o None
ty Manager [g:l Not required
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3253 ~lh Ave. N, · 5t, Petersb~rg', FL33714. (813) 527-0564 · FAX (813) 5?7-Q634
1'1a):' 24, 19'34
Clty of Cle~rw~ter
Purchasing Di~i5ion
7 11 ' Me. pIe St. ' I
CleEI1~water" Fl 34615
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Subject: Bid Qualificalions 130-94
Sale 'of DellI Collecthm
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By mea.ns 1:lf in'~rcldt.lt ~it:q1 tl:1 1;)1.\1" c1:rrnpany, Bay Area
Al.lction' BeY.vices, ,Inc., I haYs enclosed a company, bn::q:hul"e
highlighting ~ur expert~se, ser~ices, ~n~ a brief
e~planation, of the'auction ~roc~s~. '. ,
, 'I 'h;';\Ve pers,:,nally and pr,;)fessionally be!?n iny,:.lv~LJ'wi-l;h
the buying and selling .;:.1 antiql.les (including dolls) 'foy "t:he
.1 fast ,22 year~. , ' ,',
, ;01.11' company holds a monthly Antiqu~ Auction J~i~h
'rea'hlres antiql_les ~~ t":rlle~\:;ib'les (many l:rf Which have' "
~lncluded dolls) that,are cons~gned by ntimerous individuals/ '
and orcompanl~s.' Ea~h auction is highly advertis~d .thYo~~h
local and na\:;ional media, in additie.n b:. a 'flyer that' is '.
sen\:; ~CI an e:-;t;ensive ,list t:J'f al1~'ique buyers' thrl:rI_lg~II:llJt
Florida,' and various oth.r sta~es.
Ollt" c':I'mpany a 1 so main tains, c:\ 1 a,r ge 1 i brary l:.rf referenCE!
bCII:rk~,:,a( peric,diccUl5,l tr:' reseal~ch the current market vall-le of
anti~ues/ col1e~\:;ibles.' We also maintain and update an
ongoing list of individuals whom'we confer with on '
specialized'it~~s in question. '
Our. austion facllity~ T~e Atitti~n Marketpla~e, located ,
at 325346th Av~.N., St. Petersburg, of which I.propqse the
~Jction to, be held~ is one of the largest in the southeast.
The'facilil::y is ~ir-c':llldltic'ned fl;)r' the cl:lmfl:.rt o'f OIlY" ,
cl.lsb:trners., ~Ie ure centrally .b:lca\:;ed "for' ea5~ I)'f acces~;)~'
with arca he,ts!s wit,hinbb::-c1cs' 'fclr 1;)lJr i:tlJli-,:,'f-stata buyers.
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Anliques · On.Site Estates · Sales '
Business Liquid~tions'. Rea] Estate'
MEMBER OF NATIONAL AUCTIONEERS ASSOICAll0N "
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Ou~ services foy' all cont~act~ are all-inclusive.,
InvQnto~y/pr~lotting, appraising, auction set-up & removal,
security, and food serviceday-of-sale. In 'addition, all'
advertising lay-~=,t.lt e< placement(r13t~s are reduced; cl::antrac:t'
, prices), are included. As WI? an:)' cdmpletely comp'.tterizerJ"
'~ll paper wbrk is e~pedited very quickly a~d efficiently,
irll:luding Sales Ta:t; c:olletticLn/r-epclrting. , ApproY-. bhree ,
~oek& timy will elapse from'date'of contrac~ r-et~l,tion to
the cc'mple~il::.n of prc.jec:t, to effeC't::ively'mar-ket the doll,
cl;)llt::ctiQn. , ,,' " ' "
Per-sbnnel assigned to this project are as,,10110ws:
1. Thl.mlo,s 'Farner 5. l>Jilliam'Bak(~r
2., ' Shondl"a Fa\"ner-, 6. Yvonne Baker
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3. Gn~g Far:ne!' ' 7. John Noble
4. Robyn Farner 8. Chet Krupski,
Our firm, nor any of the abov~ personnel have been
': invl:llvp-d .Ln .:Iny Ii \;igatiQn inbhe past bhreeyears. It ,is
also affirmative thal our firm/and or employees, to'our
k,lll:twleclge, throl.lgh I::aUl" re~enbil;)n wo:ntld 'ncdi 'result ,iil'i;\,
ct::.n'f 1,1 c t; ':I'f in-ct?res'\; wI th' any parb ias.; In addi til::.n, ":II.lr
.,firm carries BOne (1) Million,Dullar Li~bili~y policy" in
additi6n to a $25,000.00 B6nd (as is required by the state
of Florida) whith would hold haYml~ss, indemnify, and defend
,ths',City' 'fl:;'1' 11:luses, costs, and, expellsesarising, 'from
liabilitiY c:le.\.ims resl.tlting 'from ,alleged negligence 'by oLlr
firm, i\;~ officers, employees, and' subcontractors.
, I am enclc,sing 'l;hree, Gample 'flyers 'as w~ll c\s
advertising 'fr,:im the 1~$t ,three al.lctil;)ns we have hald, l:tne
I::.f w,h i ch is '~he Ecn:twn Der' bY,Rlas tal.l r ,",n l: wh i,ch ,in c l1..tded an
e~!,tensive cl:,llec1,;i.:m 1:1" antiques. The lasb three'sales
gross r-F~Venl.les have averaged appro:!'. $25, (l(lO. (l0.
The', fl:)111;)wiI19 three e':Intacts fl:l)" ciiel1h~ are ava.iL:..1ble
for referrals: '
, '1.' t1aril:t11 Davidsc'l1, \~epn?5enba'1,;ive 'for-,' the' Brclwn
DeY-by Res'bauri\I11,;--813-~32,-0256 ,
2. ' 'Henr'y JClhnson, Y'eprl.2sentative 'relY' the Roma '
Ailt 1 ql.18S Es'b~.I1,;e - ....813-866 -2'38'3
, 3.' GeraldO'Halb:lran, Owner of l'1idway Sales, Int:.
, G 13 -572 '-6663
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Ooll,p61i~i~Q~~/~lcld~r. to~~pre~ent
responsive and'responsible bid is ~s followed: ,
L st. Pete Times-2 'inserbs/3(1 lines-~-:,-$2''34.00
Tampa Tr.,ibl.lne:-2 i;nsed;s/30 lines--:---~-186. 40
Sarasota Aeralcl-2 ihserts/15 lines----120;OO.
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Antiq'.le Weekly'-l insQr'b/2 cl:.l, x 3"-:"'--;, 66.60
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KITCHEN & BAR EQUIPMENT · FURNISJ-HNGS
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Preview 8:00, Day of Sale
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PLFASE JOIN US AT 7:00 PM
SA11JRDA Y, MARClI5J11
ENJOY TIlE FUN 'AND BtMNG OPPOR11JNlTIES TIIAT AN AUcnON lIAS TO OFFER.
Where? ~ tbeAUcnON MARKETPlACE. We'll he offering antiques & collectibles from all over lbe country and world, So come on out and enjoy an evening
of excitement ud fun (door prizes throughout the evening as well as bot & cold food available), Read on to discover just a sample or what we will he offering" '
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mcm.lcRI'S: Mint Condition 1962 Rolls Royce -Silver Cloud-: SpectaCular Painted Dom~ OIest; Large Collection of POltery; Ancient Egyptian Style Art to
: indudc . 24- Statue of King 1\1t finisbed in Gold Leaf with Solid 14K Gold Flag Slick & Flag by Artist &ad Elshater; R~mington Authorized Bronze Reproduction
-rbe Apecbe-; 81 Pica: Umoges CbIna Sel '
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,'FIJRNlI'IJRE: Large Selection of American & European Solid Oak. Mahogany, Walnut. & Pine to IDe: 19th Cenlury Armoir~ Leather Top Desk, Lear & Scroll
, ~go Sofa; Complete LR. SuJ~ Oak Olina; Wash Stands; Otair Sets; Curio Cabinets; Parlour Tabl~: Com~r HUI~: High~ys; Sccn:tary Bookcases; etc.
" ClASSWARE. A: COU.li'rnRl.R~~ Hampshire Oock; Weller; Roscville: WestmorJand; Fenlon: Wade: Veocllo Flair; McCoy;Crysta1; Complete: Olina Sets;
, SkirlIDs Silver; &: Much More..' '.,',,' ' . 'o','" ",
.' LAMPS: BeauiiruJ Slag Glass Lamps; CzystaJ Lamps: Brass wJEmerlitc Globes: Capo Di MonIc.
-',":ARTWORK: J"~ Wood Block Prints; Original Oils on Canvas & Silk; Victorian Prints; Handwoven Tapestrics; Watercolors by Noted FL ~l Annie B.
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:;: tJNUSUAL& MISC. Gold&: DiamoodStudded Earrin!;St & Other AssortcdJewclry; NCR Cash Regbtcr; McCaskey Cash Register; Oak & Brass POst Office Syslem
" (96 Boxes): Stain Glass; Designer Costume Jewelry. Kelim & Oriental Rugs & Lois., Lots More. '" " .' ..
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~ ~, fn:.Approved Oleck. V.isa/MastcrCard. Phone BidsAcccpted with BanIc L.cucrofCreditamVor 10% Deposit. 10% BuyersPn:mium. For Infonnation
. or t IUonscan 813-527-0564. ' "
.;' BAY AREAAucnoNSERVlCESINC. '
,', , Consignments now helD accc~ for our A il 2nd Auction, ' , ,
, . Aucti......" Thomas '" ~ F.me, ABIl"26 AUI58411S8S II~I
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LARGE SELECTION OF ESTATE QUALITY. ~,~~~
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PREVIEW D.A Y OF SALE 2:00 PM TILL SALE
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PLEASE JOIN us AT 7:00 I'M
. SATIJRDAY, FEBRUARY 5111
ENJOY TIlE FUN AND BUYING OPPORTUNmES TIIAT AN AUcnON lIAS TO OFFER. ,
Where? 'At t~cAUcnON MARKETPlACE. We'll be offering antiques & collectibles from all over the country and world. So come on out and enjoy an evening
of excitement and fun (door prizes throughout the evening as wen as hot & cold food available), Read on to discover just a sample of what we will be offering, "
. , . , ~ .
,mGlnJGlITS: Deluxe Showroom Condition 1965 Ford Mustnng Convertible; Early Century Carousel Horse; 18th Century Highly Carved & Ornate Oak Hutch
from !he Firestone Estate; Spectacular Knjnn & Mahal Rugs; 60's "Elvis America" Wurliztcr Juke Box; Large Collection of Early Orientlll Cloisonne, Porcelain. &
Pottery; Hand Carved Highly Ornate Chinese Screen; Magniliccl1l Carved Leaf & Scroll Down Sofa wit~ Matching Wing Back Chnir Depicting Cupids & Love Blr~:
FURNmJRE: Large Selection of American & European Solid Oak, MahoganYt Walnut, & Pine to .lnc: Sideboard with Marble Top; Complete Dh~ing & Bedroom'
" , Suites; Armoires; Hall Stand; Ma~lc Top Washstands; Dropleaf1'ablcs; Ladder Back Chair;;; <?uri~ Cabinet,>; Tea Trol,ly; Deacon's al~,ir; Dr~rs; ElC, " "
GLASSWARE &; COlLECTIBLES: Fabulous 121 Piece W. Gemlan Bnvada Chinn Set; Lg:i:ollection of~eoples Rep. of alin~ ColleCtors Plates; Bisque; Crystal;" '
StcrlingSilvet; Satsumi; Carnival Glass; Estate Paperweights, antl mU,ch more. " '. ' .
IAMPS~ BcautifulDeco Slag Glass Lamps; G.W.T.W.; Brass Em~rliic Hanging & ,Wall Lainps; Deco Roor Lamp.
AR1WORK: Large Asst. of Japanese Wood Block Print'i by lIoksai. Hirosiga, Etc.; Etching by S. Brewer; Numbered Print by Salvador Dail; Silk Prints; Louis lcart. .-
Prints; Hand Woven TaPCStr:ies; Orig. Oils, '
'UNUSUAL & MISC. Slain Glass Panels; Victorian Purses; A'\SOrtetl Gold & Silver Jewelry; V,S, Silver Certificates; Early Childs School Desk; Designer Costume,
Jewe~I)';,Memorabilia from ~e Alex Hailey Est..lte; and Lots, Lots More!, , '
, 'TERMS: Casht Pre-Approved Check, Visa/Maslcr Card, ,Phone BidsAccepled with Bank LelterofCredil and/or 10% Deposit, 10% D~yeffi Premium. For Infonnation "
,:' , or SeaL Rescrvations call 813-527-0564, ' " " ,.
. . BAY AREA AUcnON SERVICES INC. '
. . . . . Co",ii:nm,"~ .ow "'i.g. .c<.p~d ror oor Morch 5th Aut"o,. II ~II
. Auctioneers: 1llomas & Shomlra Farner ABl126 AU1584/1585 =..,,='
. . 813-527.0564 FAX 813.527-0634 ,",
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ABSOLUTE
PUBLIC
AUCTION
Thursday, May 19th · 10:00 a.m.
',"
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A DRUG-FREE WORKPLACE, IN ACCORDANCE !Lrrn SECT. 2B7. OB7
Preference shall be given to businesses with drug-free workplace
programs. Whenever two or more bids which are equal with respect
to price, quality, and service are received by the City for the
procurement of commodities or contractual services', 11 bid received
from a business that certifies that it has implemented a drug-free
workplace program shall be given preference in the award process.
Established procedures for processing tie bids will be foll~wed if
none of the tied vendors have a dnlg-free workplace program. In
order to have a drug-free workplace program, a business shall:
1 )
Publish a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession, or uBeof A
controlled substance is prohibited in the workplace . and.
specifying the actions that will be taken against employees
for violations of such prohibition.
Inform employees about the dangers of drug abuse in the
workplace, the business' 5 policy of maintaining a drug-free
workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be
~posed upon employees for drug abuse violations.
Give each employee engaged in providing the commodities or
contractual services that are lmder bid a copy of' the
statement specified in subsection (1).
In the statement specified in subsection (1), notify the
employees that, as a condition of working on the commodities
or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the
employer of any conviction of, or plea of. guilty or nolo
contendere to, any violation of chapter 893 or of any
controlled substance law of the United States or any state,
for a violation occurring in the workplace n~ later than'five
(5) days ,after such conviction. '
2)
3)
4 )
5)
Impose a sanction on, or require the satisfactory
participation in a drug abuse assistance or rehabilitation
program if such is avai~able in the employee's community, by
any employee who is so convicted. .
Make a good faith effort to continue to maintain a drug-free
workplace through implementation ,of this section.
6 )
. '
As the persQP. authorized to sign the statement, I certify that
this f.i..rm ~S)'does not (select only' one) fully comply with 'the
above requirements.' '
/1/1 r' /J .~.Jti"/J i9t/c 7:r. y."; f'~;<t' ~L ...,r,), E..J(..,
BUSINESS NAME
~"J ,/ /7 ~/' '-.:.J
_,~''l. ~')vt~DO~'S ~~cfJ~~~~E
Statement - 1
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SWORN STATEMENT PURSUANT TO SECIlON ZS7,I.:1J(3)(II),
FLORIDA SJ'A TUTES. ON PUBUC El'fITIY CRIMES
THIS FOR..\t i\lUST DE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY punuc OR OTXE:R
OFnCL\L A UTHORlZED TO ADf'lmfISTER OATES.
L
This sworn 'Ulement is $ubmitted to ~ c...r: ,y O~ ,d (.c-&"~,ff 7~~
[print nAme oC the pubUe entityj
tf' C'I:... / 7/1..;\./ .
by
r:J',4 Q tUL2~'l A&.. ;.:-" d/( &,r;t.
[print lndh1dun.l'$ DAme IlDd dUe] .
/? (9' Y /oJ I! ~'A /r I.J ~ '7 ~ 4 4,/ .i' t?- /1// .: "e or J::" ~Jc:..,
[print DAme DC endty submitting Sl'rOrn smumentJ ....
tor
whose busines.s addres.s b
.:; .1~\ oJ 'i h ,.,( /9 ,/~ JU.
t.f7. tP;;-T~~J iJU/lc... FL. . .7.?f") I Y
and (U appUClble) 'Its Federal Employer IdendriCltion Number (FEiN) is S'q ....J.:J. I Y ?~~ y
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(II the ennty ~ no FEIN. lnclude the Sor::i:1J Security Number of the IndlvidoaJ signing' thU
sworn sutemenc
.)
2. I underst:UJd WC ~ "pubUc ez:niry crime' ~ defined in P:lr.1gt:1ph 2S1.133(1)(g). F10ridn SlntlJt~" me::Ln5 :l
vio!3~on at :my st:Jte or (eder:J.J L:lw by a person with respect to:lJ1d din:c"..ty rel:ued 10 the ~:Jction or
. business with :my public entity or with an :l.genc:' or poUtiot subdivision oC :my other sute or oC the United
St:Jces. including, but not limited to, :Ln;t bid or CODtr.1ct for goods or servio::s to be provided to :my public
enlity or :tn 3gency or politic:1J subdivision of :my otlJer n:lt,C or at the United Sbtes :rnd involving :ultitrust,.
fr:tud.; theft., bribery, coUusion.. r:ll:.k.eteerlng. COn:sPir:1C'f. or m:n.erial lJilirepr=cDclion.
3. I underst:1ud thl1t 'convicted" or .colIViction. :u defined in P:tr:1graph 28'i.t33(1)(b). Florida StDttJ~, me:ms
:J. findlng oC guilt or a coovictioo o( :J. public entity aime. wilh or without an :ulJudJCltion ot guilt. 10 :my
federal or sene t:ri:zJ COWl ot record reL:uing 10 charges brought by indic:mcnt or information aner July 1.
1989, as :1 result at a jury verdia. nonlury ll"W. or entry ot ~ ple:J at guilty or nolo contendere..
4. I underst:U1d that an ":LfIDLuc' ~ defined In P:u-:tgrnph 287.1.33(1)(a). Florida Stnmt~. me:ms:
l~ A predett1.Sor or su~or of :l person coovicted of a pabUc entity c:rime; or
2.: An entiry onder the control of any n:llur:U person who is 3Ctivt: in the ma.o:Igement oC the entity and
wbo has been co aviaed at :I. public en ti ey aim e. The term ":tffillille' Includes th~ Officer3, d.!rcctors.
c:xecutive:s. p:utnCf3, shareholders. employees. members. and agents who 3I'C acdvc in the management at
:J.I1 :J.fJi!bte. The ownership by one person at sb.'ue:s coD.niruting ~ controlling interest in another person..
or a pooling of equipment or income among person.> wben not tor f?tit market 'r.1Jue undcr an arm's length
:Jgreement. sh.:ill be :l prima !:lde ClSc th:1e ODe person controls another person. A person wl1oknowingiy
enters intO a joint YecttlJ'e with ~ ,person who b.:1s been a)lMcted oC ::I. ,public entiey aime in Florida during
the preceding 36 months shall be oonsidered an atmiate.
S. I nnder.a:md th:1 t a .person" Jl.S d.c fin cd in P:tr.1 gr:t ph 287.1.33(1 )( e). Flo rfdn S l::lCtJt~. mc:ms any u.a t1.J.r.1.l
person or entity org:iniz.ed under the i:lws DC any state or at the United St:!.tes with the legal power to enter
in eo . a binding OJDtr.1ct :md wl1ieb bids or :1PPUes to bid on OJDtr:1cr:s tor the provision at goods or s<<=rvices
let by :1 pubUc entiey. or wl1ich otlJerwise tr:lDS:1ctS or :1pplIes to tr.1DS:lct bl1$ines.s with :1 public endty. The,
term 'per3on' includes those offic::rs. directors. aecutives, p:mners. sh:uchoJders, employees, memben. lUld
:1genlS wl10 ':UC. active in m:lD.:1gement oC :IJ1 entity.
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Based on tnIortDlltion and beUe~. the S13teOll:al wh.lch 1 h.ave marked belo-o.' is trUe Ln relation to the cnll~'
submltUng l.h.U sworn SLatc[OcnL (indicate wbic;.h tUlleU1en: appUe.s..) ,
/ Neither the cntJ~. submitting ~ 'sworn st.atcmcal, Dor an)' or its offiO:'rs. directo'rs, executives,
pannen, Shnrcholc1C:-S, cmploye:.s. mcmben, or agents wbo lU'c ac:tive in the IIUlJl.a~=,mcnt 'of the cnlifj'. nor
any alfiUate ot tbe .entllY b.:u beeD cblIrged wiLb nnd convicted oJ a public entity, cnme subsequent to July,
1, 1989. '
The entity subro.ltting this swom statement. or one or more of ia ufficers, directors, executives,
jiiniim, 1hue.bolders. employees, mcmbt:rS, or ag~ts who are au:tivl: in the tn.nnagemcnt oC the entity, or
an 1!Iillau: oC the entJry has ~e.c:n cbArged with and convict.ed o,C. public entity critnc subsequent to July ,
1. 1989.' , "
_ The entity submittins: this sworn sutcInenl, or ODe, or more of its otfia::rs, cUrectors, cxccu~
partnCts, shareholders, ClDpIoyc:ei. members, or .gents who an: active in the ttWLSgement oC the entity, or
a.D 4tfilUte of the end!}' h25 be.c:n charged with me! c:onvictClS oC . public entity c:ri1:nc subsequent 10 July
1, 1989. However, there has been a subsequent proc:eeding be10rc D Hearing omc:c:r,oc the State DC Flofid.a..
DivisloIl. oC Admi1]l!:tratiVc Hc:ariDgs and the F1D.a1 Order entered by the Hearing Otfia:.r dctc::rmincd tluu
it W2S not ill the pubUc lntel'cst to plate the entity submitting thJs sworn Stat::me:nt OD the convicted vendor
list. '(aa:act1 . copy oC the 1ln.aI anierJ "
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,
I UNDERSTAND TIJAT l1IE SUBHISSlOO OF nus FORM TO TIlE CONIRAClTNG OFFIcrR, FOR ,lUE
PUBUC EN111Y mDuLtLUJ IN PARAGRAPH 1 (ONE) AllO\'E IS FOR 'I1LU' PUDUC El\"1n"Y ONLY ANDt
THAT THIS FORM IS V A.l..ID THROUGH DECEhmER 31 OF 'IRE CALENDAR Y.EAR IN "WHICH IT IS Fn..ED.
1 AlSO UNDERSTAND 'I1lAT I AM REQumED TO INFORM !1lE PUBUC ENlITY PRIOR TO EN1'ER..rnG
!r\"TO A CONTRACT IN EXCESS OF 'IRE TRRESBOLD AMOUNT PROVIDED m SECOON %S1.0t7, FLORm6,
STA~S. FOR CA.TEGORY TWO OF ANY CE.ANGE IN TBE mFORMA.TION COh'TAlNED IN THIS FORM..
~IJ~ )1. .~~~<" -7"r:'?/1. ;1/1
. 512 ture) ,
. Sworn to and subJ;c:noed bdore me: thi:s
'1"-h cay oC
Mny
. 19,9.L.
,X->1nMf:U)t~
OR prodiici:d idcntlficaLloD Fl/Ol
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Nouuy PubUc ~ State or Florida '
FI/Dl
(lYpe DC identifiC3tion)
My a:unmissioD expires
Liane Sleszvnsk:i
(printed typed or Stamped .
commissioned name of notary public)
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LIANe SLeSZVNSKI
M)' Commlf.lcm OC3<4eD81
EMplr.. Feb. 07, 1DOa
Bond.d by ANB
800.852.5878 -
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Form PUR 7068 (Rev. 06n8192)
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,CITY 'OF' CLEARWATER
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130';'94 {
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FOR
QUALIFICATIONS
~EQUEST
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SALE
COLLECTION
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1994;' .'4:00
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(E.D.T.)
MAY
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DELIVER.'TOi
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CITY
CLEARWATER
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PURCHASING
OF
DIVISION
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CLEAR~ATER;
'FLbRIDA ~34615.
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~~NTRODUCTION
'1.1
GENERAL PURPOSE
The City of' Clearwater is seeking qualifications for
professional services to sell a doll collection, property of
the City of clearwater Library. '
The purpose of the,project is to sell the collection to the.
b~ader pr bidders presenting the highest, most res~onsive and '
responsible bid.
The' City will select a doll dealer whose qualifications are
most, responsive to this RFQ and are in the best interest of,
the, City. Qualifications submitted in response to this RFQ
must provide sufficient detail and information to complete an
evaluation of their merit. The instructions contained herein
must, be followed to' be considered. responsive to' this RFQ.
The City reserves the right to'reject any of all responses.
1.2 SCOPE OF PROJECT
.The Helen ~. Flagg Doll Collection was donated to the City of
,Clearwater Library in. 1961. The' collection includes 413
dO,lls representing every, corner of the, world in native, and
theme ,'costume. Some of the dolls are museum quality while
the majority, are souvenir and' national costume dolls." Sale
of the collection may be accomplished on site or at any other
location deemed appropriate.
The collection appraisal is provided on attachment number (1)
one. 'Physical inspection may be arranged by contacting Ms.
Arlita Hallam, City of Clearwater Director, at 813/462-6800,
Ext. 226.
1.3 RFO RANKING
a. When qualifications are ranked, the ranking will
be announced and all responses shall be a matter
of public record.
, b.
criteria for evaluation are set forth' in
document. The criteria will be used by the
to determine in its judgement the
qualifications it deems to be in the
interest of the City.
this
'City
best
best
c. Negotiations will, proceed, if at all, with the
responsible ranked dealer whose ,qualifications
are determined by the City to be, in the best
interest of the City. The City reserves the
right to rej'e'ct any or all responses with or
'without cause,.
RFQ 130-94 PAGE 2
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1.4 OUALI.FICATIONS SUBMISSION
Qualifications shall be ,delivered to the' city's Purchasing
Manager, City of Clearwater, 711 Maple Street, Clearwater, FL
34615, prior to the opening time of 4:00 p.m., E.D.T., on May
27, 1994. '
The delivery of qualifications to the City of Clearwater
Purchasing Office prior to the specified date and tim~ is
solely and strictly the responsibility of the respondent.
The City shall not, under any circumstances, be responsible
for delays caused by the United States Postal Service or any
private delivery service, or for delays caused by any other,
occurrence. All responses must be manually and duly signed
"by an authorized officer, principal, or partner with the
authority to bind said firm.
All responses must be marked on'the outside:
"Services for Sale of Doll Collection"
"To be opened at 4: 00 p.m., E.D.T.', May 27, 1994".
The Doll' Dealer is solely responsible for reading and
completely understanding. the requirements of this RFQ. The
'opening time shall be 'and must be scrupulously observed.
Under no circumstances will qualifications delivered after
the specified 'delivery time be considered. Late submissions
shall be returned unopened to the' firm with the notation I1The
qualifications were received after the delivery time
designated for the receipt and opening of the
qualifications. II
The Doll Dealer ,shall submit seven (7) copies of their
qualifications in their entirety.
All qualifications shall be' prepared and submitted ,in
accordance with the provisions of this RFQ. However, the
City may waive any informalities, or variances, whether
technical or substantial in' nature or reject any and all
qualifications at its discretion. Any qualifications may be
withdrawn prior to' the indicated time for opening of,
qualifications or authorized postponement thereof. No firm
may withdraw qualifications within ninety (90) days after the
actual date of the qualification'S opening.
1.5 INQUIRIES AND ADDENDA'
'Each firm shall examine allRFQ documents and shall judge all
matters relating to the adequacy and accuracy, of such
documents. Any inqu~r~es, suggestions, or ' requests
concerning interpretation, clarificati9n~ or additional
information pertaining to the RFQ shall be made through the
City of Clearwater's Purchasing Manager, George McKibben, at
RFQ 130-94
PAGE 3
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P.O. Box 4748, Clearwater, FL 34618-4748; 711 Maple Street,
Clearwater, FL ' 34615; or FAX 813-462-6865. The City shall
not be responsible for oral 'interpretations given by any City
employee', ,representative',. or others. The. issuance of a
written addendum is the' only 'official method whereby
interpretation, clarification, or additional information can
given. If any addenda are issued to this RFQ, the City will
attempt to notify all prospective firms' who, have, secured
same. However, it shall'be the responsibility of each firm,
prior to submitting the qualifications, to contact the City
of Clearwater's Purchasing Manager (813-462-6860) to
determine if addenda ,were issued and to make such addenda a
part of the qualifications.
1.6 RESPONDER PREPARATION EXPENSES
Each responder preparing qualifications in response to this
request shall bear all, expenses' associated' with their
preparation. Responders shall prepare a response with the:
understanding that no claims for reimbursement shall be
submitted to the City for the expense of preparation or
presentation. '
1.7 LEGAL, NAME
Responders shall clearly indicate the' legal name, addz:ess,
',' and,telephone number of. the company (ies) firm{s), 'partnership,
, (s), individual{s). Responses shall be signed above the typed
or printed, name and, title of the signer. The, signer shall
have the authority to bind the' responder to the submitted
qualifications. ' ,
1.8 OPENNESS OP'PROCUREMENT PROCESS
, ,
Written response, other submissions, correspondence, 'and all
records made thereof, as well a~ negotiations, cpnducted
pursuant to this request, shall be handled in compliance with
Chapters i19 and 286, Florida Statutes. The City gives no
assurance as to the confidentially of any portion of the
qualifications once submitted.
1.9 RETENTION AND DISPOSAL OF RESPONSE
The-City reserves the tight to retain all submitted responses
for official record purposes. The City also reserves the
rig~ttodispose of any or all copies 'of responses in
whatever manner it de'ems appropriate. No copies of. 'any
responses will be returned to the firm. '
'RFQ 130-94
PAGE 4
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1.10
ERRORS 8NQ OMISSIONS
Once a response is presented, the city shall not' accept any
requests by any firm to correct errors or omissions in any
calculations submitted.
1.11
'rIME SCHEDULE
The City will utilize the following t~me table with ,the goal
of selection. This schedule may be changed solely at the,
City's discretion.
April 29, 1994
M~y 27, 1994
June 6, 1994
July 21, 1994
" July 22, 1994
Release Date
RFQ Opening - 711 Maple Street,
Clearwater, FL 34615
Rapk Dealers (Staff,Recommendation)
. St'aff Recommendation to City Commission
Notification of Firm Selected
1;12
COMPLIANCE WITH RECYCLED PAPER ORDINANCE
Per Ordinance 5059-90, .the City requires all Proposers'
submitting responses to request for proposals or invitations
to bid to' agree to the following as a precondition to"
contract award:
.:
a. All reports" submitted to the City by a
'contractor in fulfillment of . contract
obligations shall use recycled 'paper when it is
available at a reasonable price and of
satisfactory quality to meet contractual
performance standards." For the purposes' of this
,paragraph, the price or recycled paper shall be
considered "reasonable" if its cost is no more
than ten' percent higher than the lowest price
offered for non-recycled paper.
b. All reports submitted to the City by a Proposer
shall use both sides of paper sheet whenever
practical.
c. Proposers 'shall be responsible for maintaining
records documenting usage. of recycled paper. for
reports submitted to the City ,in fulfillment of
contractual obligations. Proposers shall submit
such records to the City according to'procedures
to be established by the Purchasi~g
Manager.
RFQ 130-94
PAGE 5
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1.13
RIGHT TO PROTEST
Any actual or prospective Proposer who ~s aggrieved in
connection with the solicitation or award of a contract may
seek resolution of its complaints by contacting the
Purchasing Manager.
.1.14
DRUG FREE WORKPLACE aNQ PUBLIC ENTITY CRIMES
In order to ,comply with Florida Statues" all Firtl}s w,ill be
required to complete a Drug Free Workplace fo.rm (F.S.
287.087) and' Public Entity Crimes, form (F.S. 287.133).
Copies of both documents, are', attached and must. be returned
with your response.
1.15
SIGNATURE
Firms .to acknowledge by authorized signature that it has read
and 'concu,rs' and/or takes exception as noted to the
requirements listed in this RFQ.
1.16
NO COLLUSION,
, ,
'By ,offering 'a ~ubmission to the RFQ, the proposer certifies
. the proposer' has not, divulged to, discussed or compared
'his/her competitive,proposal with other proposers and has not
colluded with any other proposers or parties to this
competitive proposal whatsoever., Also, proposer certifies,
and in the, case of a joint competitive proposal each party
thereto certifies as to its own organization, that in
connection with the competitive proposal:
, '
a. Any prices and/or cost data submitted have been
arrived at independently, without consultation,
communication, or agreement for the purpose of
,restricting competition 'as to any matter
relating to such prices and/or cost data with
any other proposer or wi~h any competitor;,
b. Any prices and/or cost, data quoted for this
competitive proposal have not been knowingly
disclose9. by the competitive proposal and will
not knowingly ,be disclosed by the proposer or to
any compet i tor p'rior to the schedul;ed opening:
c. 'No attempt has been made'or will be
proposer to induce any other
proposal for 'the purpose of
competition;
made' by the
competitive
restricting
,)
PAGE 6
RFQ 130-94
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d. The only person (8) or principal (s) interested
in this competitive 'proposal is/are named
therein and that: no person other than those
therein mentioned has/have any interest in this
" competitive' proposal or in the agreement to be
entered into; and
e. No person or 'agency has been employed or
retained to solicit or secure this agreement
upon an ' agreement or understanding for a
commissi9n, percentage, brokerage"or contingent
fee, excepting bona fide employees or
established commercial agencies maintained by
the purchaser for the purpose of doing business.
2.1
~ INSTRUCTIONS EQR PREPARATION OF QUALIFICATIONS
GENERAL
" ,
"
a. All Doll Dealers shall provide, sufficient
information and data to fully allow 'a complete
evaluation of the information to be made.
Information and data submitted by each firm may
become a part of the qualifications.,
b.
Any agreement or contract 'that
accept~nce'of qualifications ,mu~t
, either supplied by or approved by
must, contain, as a minimum,
provisions contained herein. '
results from
be on forms
the City and,
applicable
2.2 OUALIFICATIONS OF EIBM
Briefly indicate why you believe your firm (s) is/are best
qualified to serve the City'S needs in providing for the sale
of Doll Collection. '
2.3 SALE OF DOLL COLLECTION
,Furnish a list of the last three (3) doll collection, sales
your firm handled.
a. Briefly describe type of collections.
appraised
value
and
actual
b. Indicate the
proceeds.
'c. For the ~ontracts listed, indicate the services
your firm provided.
d. List personnel of your firm who would be
assigned to this sale.
RFQ 130-94
PAGE 7
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e. 'Provide the name and ,telephone number for the
primary' contact person for three recent clients.
f.
from the
contract)
date of your
to the' date
Indicate time', elapsed
retention (signing of
proj ect completed.,
.g. Provide sample advertising from recent sales.
2.4 LITIGATION
Provide, ,information on any litigation your firm might have,
been involved ,in within past three (3) years.
2.5 HOLD HARMLESS
Indicate the capability, of your firm' to hold harmless,
indemnify and defend the City for losses, costs, and expenses
arising from . liability claims resulting from' alleged
negligenceof your firm, its officers, employees and
subcontractors; describe liability' insurance coverage' carried
by your firm. ' ,
2.6 CONFLICT OF INTEREST
Any prospective firm should make an aff~rmative statement in
itswritten presentation to the effect that,' to its
knowledge, its, retention' would not result in' a conflict of
interest with any party. Alternatively, should any potential
conflict exist, the firm should ~pecify the party with which
there might be a conflict, 'the nature of the potential
conflict, and the means proposed to resolve such conflict.
2.7 ASSURANCES
provide' a ,statement of assurance that your ~;rm is not
presently in violation 'of any statutes or regulatory rules
that might have'an impact on your firms operations.
I ' '2.:.Q EVALUATION CRITERIA AND RANKING PROCESS
3.1 GENERAL
The 'e'valuation of the qualifications
utilizing the criteria described
Information arid, data included in
90nsidered in the evaluation'P!ocess~
shall be accomplished
in this, section.
the request' shall be
RFQ 130-94
PAGE 8
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3.2
,COMPLETENESS OF PROPOSAL
,
'.
Following the receipt of qualifications, the Evaluation and
Negotiating committee shall review all, "Requests for
Qualifications" with respect to completeness and' conformance
with the instructions and requirements specifically indicated
in this RFQ. Responses which are 'deemed incomplete or
nonconforming with instructions and requirements of this RFQ
'may not be given further evaluation. The' City reserves the
right to reject any and all responses and to waive, any
irregularity, variance, or informality whether teclmical or
substantial in nature, in keeping with the best interest- of
the City.
3.3 EVALUATION AND NEGOTIATION COMMITTEE
. All "Requests for Qualifications" received by ~he City from
Doll Dealers by the submission date ,set forth herein shall be
cataloged and distributed by the City ,for review and
evaluation by an "Evaluation committee" composed of City
representatives from:
a. ' Two members from the Library
b. Two members from the
Administrative Services
Department
of,
c. A citizen representative '(Library Board)
The Committee ,shall evaluate all "Requests for
Qualifications" received, using a formalized. evaluation
process (see' attached sample' scoresheet) . The evaluation
process is designed to rank the qualifications, of the top,
three (3) firms. The top ranked firm will be selected from
,this short-list by the committee for negotiations to obtain a '
proposed contract to be submitted to the City commission.
Each Committee member will be governed by the following
guidelines to 'insure a thorough and unbiased assessment of
each proposal. '
, .'
a. Each evaluator will eVelluate proposal material
'completely, impartially, and without bias.
b.
Evaluators will' not discuss
concerning their, activity with
authorized personnel, involved in
unless authorized to - do so
Commission, except to receive
firms.
any information
anyone except
the evaluation,
by ,the City
references on
, RFQ 130-94'
PAGE 9
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'~l qualifications shall be ,equally evaluated with respect to
the completeness ,of ~he data provided, support 'for, al~ claims
made and the overall approach taken., The follo~ing ,criteria-
shall:be utilized in,t~e evaluati~n process:
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c. Evaluators, may, if' necessary, to insul''e full
understanding of the proposal, discuss with
technical and legal ,staff'particiular elem~nts 0;
the proposal. ' ' ,',
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'd. 'The evaluators will review' only, ,the firm's
wri'tten documents, " not, information. 'which is
inferred or' interpreted, by any other 'person,.
RFQ's will be evaluated' against the selection
criteria~ '
,
SELECTION,CRITERIA
. 'JT,
. ,
a. Firm' located within Florida,
.:
,experience ,
con'c~.ucting,
, ',.
similar
~ ~,
b. 'Successful
'. proj'ects .
,c. Responsiveness and cornpletenes,s, of, ,written.
response' to' these instructions with regard to
!' sc::ope of project and, qualifications of the ffrm.
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to this proj'ect. .
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e. ~eports from references.
f. ~\ili ty to perform project in a timely manner.
" ' , g. Litigation history.
h. Commission charged.
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RFQ 130,-94,
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CLEARWATER' LIBRARV APPRAISAL
t. 21" "Nr. and Mrs. Codfish from Greenfell Missions in
Newfoundland, papier mache head, cloth body, dr-essed in fishing
g~a~ with leather boots, male has caucasian look, female has
Eskimo look, sur-face damage from age.
2. 12", four- Nova Scotia.n dolls from PUbico, cloth painted to
stiffen, papier machet~pe face with formed nose and chin, 3 have
floss hair, one has painted hair, one man missing pipe, very
crude construction.
3. 1411 cloth Canadian' Mountie.by Norah Well ings,' English mask
face, very good condition.
4. 311 all bisque jointed only at shoulders, molded hair, five
dolls in boy. to repr~sent quintuplets.
5. 9" papier mache doll ~ointed 'at hips, shoulders and rieck,
cr-ochet outfit, needs restringing.'
6. 9" and 8" clQth dolls', paint'ed features with stitched eye
brows, one rt!present ing fisherman of Nova Scot ia an'd one
represt!nting ~v~ngeline.
7. 9" French celluloid marked SNF in diamond (Societe Nobel
Francais), Jointed-at shoulders and,hips, dressed as a Gibson
girl, ,mohair wig.
B. 10" pair fisher-man and wi fe, Ravca type sCott; sculpture,
French, wife carrying wood, slight wear on male nose but overall
go,od condition.
9. 13" Cavalier dressed in felt with sword, cloth ~rmature body,
,pil painted hair, very 9oo~ quality.
10. 7" pair r'elt dolls, ,mohair wigs, one with blue felt outfit,
.:.ne with organdy .:.utfit, store tags Leo J~ Teicette, ,Nice, ,
France, very good quality similar to Lenci dolls.
11. 8" 'hard plastic jointed at shoulders, open and close eyes,
dressed in green, popular play doll of 50's.
12. 8" felt stuffed dolls, representing Char-Ies Dickens
characters Mr. PickwicJ:, David Copperfield and Little' Nell,
produced by Liber~y of London, wonderfu( quality but mu~h moth
damage to hair and clothing.
13. 11" Buddhist: priest with wooden head Bnd hands, cloth body,
carved features, doll was made by Door of Hope Mission, ,very
desirable cha~~cter. '
14. ' 11" Rice Paddy WorJeer with wooden head, hands and feet,
'clothing is damaged from stand, carved bun,in hair, carved
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features, str aw hat, mi ss ing tool from hand, beaut i ful examp Ie, '-' r
doll from Door of Hope Mission.
15.' 11 U Professional Mournor, Door 0 r Hope Mi's'sion doll, wooden
head with carved features, beautiful costume, very desirable.
, '
16. I1t1 Bride with carved hair with flowers, wooden hands, red
silk headdress, beautiful and rare Door of Hope Mission doll.
17. II" pair of Chinese characters, terra cotta type material
used for head,'elderly ~oman with bun and man, cl~th bodies with
elaborate outfits, damage to ~hin of 'one doll.
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18., 11" Warrio~, terra.,~ott~ face with pierced nostrils~ flesh
'colored cloth body with sword, missing mustache.
19. '9" pair of Chinese children with papier mache head and'
limbs, cloth body with elaborate outfits, made for tourist trade.
,,21"1. 7" Chinese dancer, one hand missinQ} one broke~,
: 'aimatur~ body on base. inexpensive quality.
wire
21. lOti Chinese lady with papier mache head. ".,feet, ,hands and
head~ress, wire armature body. .\~!
22. ,10',' Chinese stockinette doll, face is in bad condition as is
body.
'23. 2" - 4" wedding set, Chinese terra cotta inclLlding
~pproximately 32 figures c~rrying bride and groom in covered
carYiers, 20 figures each car~ying banners and lanterns, 25
carrying instruments, many of the figures are damaged because of
the fragile material used, painted with bright colors.
24. 15" Hopi Kachina Indian, all wood, color is very good,
missing features and some item ~h~t was held in hand, very
collectible item used to represent Indian gods.
25. 11" Skool(um Indian with baby on back, papier mache head with
stick ,wooden body wrapped in blankets representing Indian on
West,9ood condition, no label.
26. U;" Papier mache head w1th straw stuffed body, head
~r~duced in Germany bu~ ethnic outfit represents Czechoslovakia,
doll holds Czechoslovald.nnflag~ surface soil.
27. '3" cloth Queen V ie tor i a by ,Liber ty 0 f LC1ndon,. por ty a i t doll
with sculpted cloth face, dressed in black, very good quality.
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:28. 8" French doll of low fired ceramic, joint~d at neck;
sh6ulders and hips, elaborate French 6utfit, top of left foot is
'brol~en, or igioal 'store tag Mare of Br i ttany.
29. 8" all cloth doll made by Near East Foundation,
Serbia, very good quality.
.'
represents,
. '
30., 8" all cloth with mask face, probably Spanish, souvenir
Qual i ty, missing right shoe..
31. 7" composition jointed at shoulders and hips with molded"
shoes, dressed to represen~ Monaco,~oey.pensive quality.
32;, 1111 pair and one g" child from Gra.nada, made from raffia,
man and woman have nut heads, souvenir quality.
33. ,10" cloth doll from Jamaica with embroidered featur'es and
palm tree, souvenir quality.
34. 1011 pair from Cuba, man carrying fl ag, woman hOldi,ng fan,
wire armature body covered with cloth, souvenir quality.
.' . , ,. . ~
35. 10'" (3) Island women" one with red pad~ on head, one ',with,
fruit fr6m Kingstor, one with ~andanna, cloth with wire armature
body.
36. 10", (2) cloth dolls'.from Nassau, on'e carrying basl{e~, one
with basket on head, very crude quality. .
37~ 15" (3) dolls representing Virgin Islands, one male and two
femal es, tag Made for the CC10per at i ves.
. ,
38. (4) qhinese paper figures with papier mache heads,
deteriorated badly.
39. 511 ,- 911 set of 21 cloth dolls with wire armatures, produced
by Liberty of 'London, May 12, 1937, very fin~ quality, good
'condition.
40. 911 German celluloid with celluloid hands, dressed to
represent Lapland, cloth body, good quality.
41. 10" ~loth doll with felt race, very much, like Chad, Valley,
'very' nice quality with some moth damage, ,dated i937.
42. 1511,pair of black dolls representing Behia, needle sculpted
faces, quill fingernails, very unusual presentation of ethnic
doll.
43. (3) cloth dolls from Brazil, all mounted on bases, poor
quality,. one with stitched face, two with,painted faces.
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44. 1101 (2) nrab Chief and veiled wife, clay faces, some d.:\mage.
45. 9" Morocco water carrier made of leather, uniqLIP-
r,eJ'lyesr.ntil,tion.' ,
46. 9" Morocco woman with white skin, all cloth, poor quality.
47... 9" Morocco woman with baby on back, made of leather, good
, qu~l i ty.
48. 8" African nativ~ of clay with shield, beads around head,
bead eyes, fur sldrt, quality ethnic doll..
49., 8" pair of German children, papier mache heads with cloth
bodies, ,jointed shoulders and hips, ethnic' outfits, called Arni
and Antonfrorn'Oberammergan, very good 'quality.
57.
mask
50.' 9" doll, from Portugal, made of yarn with wire armature.
51. 901 Jester, wire armatiure body covered wi~h felt, felt
clothes, tagged Baitz, Berlin, OIEulensp'iegelil, ' good quality.
52. (11) group 'of Guatemalan dolls, all cloth on bases,
inexpensive s6uvenir quality.-
53. 10" (3) dolls from Brazil, one Gaucho, two dancers, souvenir
quality.
54. SOl papier mache from SoUth American, poor quality.
55. 9" South American carrying nuts and beans on head, German
PQpier mache head, cloth body.
S6. 6" (2) ~13" (1) dolls from Brazil, made from the pith of the
palm tree, souvenir quality.
1901 doll from Brazil tagged Holzer and Cia",St. Paulo,
face, composition lower 'legs, much m6th damage~
felt
58. l,1ttBasket sel,ler from Brazil, felt, good condition.
59. Walking paper doll set, Ruth Upham, Saalfield Publishing,
1934, missing nurse and some clothes, U1074.
60. 'Shirley Temple paper doll, Saalfield, 1935, doll is missing,
fl1715.
61. Hel gr,:,te Speel en .~nutsel Station,' complete
and cutouts.
color ing' book
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r eiu."l in i ng .
only 14
fi3. Paper doll clothes, nc. doll, U2,3,4 plantoOllion style, Civil
W,.,r.
Go'. Paper Dolls; Ladies of lhe White House, 2164, MoOIybelle
Mercer, Saalfield, 1937, 2 sets (one cut and one not)'.
65. t1c,del Ik'Llse by Warren Paper Prc.dLH:ts in box, Lafayette,
Ind., pu~ch, out, appea~s complete.
G6~ Gene Autry Ranch and Chuck Wagon, assorted f,igures ~nd
outfits; 38 piec~s.
67. Pull toy, Horse pulli~~ cart with boy, boy is bisque made in
Jap~n, 12" Yo'8", rather crude construction
68. Covered Wa~on with metal wheels, ,w06den ba~e,'homemade, 12"
x 711.
",'
,~9. Ice truck missing some parts, repainted, 1930's vintage,
, 'g r ill wi r ed on .
70. fo" doll in pieces, c,hina low bro.w with china limbs, cloth
body is worn and saw 'dust is leaking, produced in Germany turn cd
the centur-y.
71. 51' seated woman from Java making baskets, souvenir- quality.
72. 2 1/211 (4) pieces of Zuni bead work.
73. 4" (2) dark ~kinned bathing ,beauty dolls of bisque, made in
Japan, one broken at knees.
74.. 4U dark skinned ceramic child made in Japan, jointed at
shoulders.
,75. 511 wooden horse with trappings, from South America.
76. 14" Mexican man on horse made of straw.
77. 811 (4) man, child, woman and child, clay face with cloth
body, seated, South Ameri~a_
78. 1111 Door ~f Hope MissioM doll, wooden head, hands ~nd feet,
carved bun, servant and child, Chinese, very desirable. f
79. 11"' Door of Hope Mission doll, wooden head and hands" high
ranking male figure, painted hair', elaborate costume.
80. 15", German papier mache head made ,in Germany with celluloid
hands, cloth body, repres~nting Iceland.
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8 L 10" St;oc k inef; te doll I' epresent: ing f-I.ol1.:md, wi re armature
body, poor, qual i t;y~ '
B2. ' 0" pair of paintr.!d hisqum on Ger,rnL\n ball joint bodies, made
by , Im.cbach I~oppel !;idol" r, mol d number 251, m! 55! ng shoes,' made in
Germany but; dressed in ethnic outfits.
83. 13" painted binque German marked A M (Armand Marsaille),
mold number 390, ball J?int body, representing Holland.,
84'. 10" Skookum Mother and, baby, pap ier mache f ac e, wooden bc.dy
wrapped in blankets, representing Indians of West, hair is
fall i n g out. ' ' ,
. '
85. .8" Seminole doll dressed iri mult~-colored dress" made of
Palm pith.
86. ,1'l",Stocltinat-tR doll, female, made in, 1:he Sovie1: Union.
87. 9" Greek, hard plastic-head with armature stuffed body,
female, souve~ir qua~ity. '
88. 10" cellUloid head and fc,rearms.'with cloth bc.dy,
,'representing'Lapland, doll mad~ in Germany by Rheinische, Gummi
und Celluloid 'Fabrik, Co.
89. SUGerman Celluloid jointed at hips and shoulders"
representing Lapland.
''30. 7" all wood Mot her .and baby represent ing Lapl and.
''31. 7'~ all cloth figure'on skis representing Lapla.nd.
,'3;? 9" low fire ceramic, store, label Finland" mohair wig.'
','33. 12" all cloth figure painted with oil paints, Finland, very
good q~lal it y.
94. " 13" ma.n, ,12" female~ 5U child, EskimO' family dressed in
l~ather, carved ~ooden heads, le~ther has gotten very stiff over
the years.
'95. 11" painted bisque on ball joint bodies, dressed in Dutch
outfits, produced by Ar.nand Mar-saille, mold number 390, Germany.
'96. ,7" hard plastic 1950~s doll dressed to represent Pa.nama
male. ' '
97. au 'Indian family (3) with, tepee type ~ouse, Central America.
Atch. .' 1
PAGE 6
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98. 8 ver~ similar ~ype dolls from Ecuad~r~ some are made of
poured resin, some of wood, quality is rather crude, sou~enir
quali~y. '
9';). 7""':' 9" (5) dolls fyom GI.l~t;emi1la' and San'Salvadc.y, all
c lot II , crud e. '
100. 8" (4) dolls from nr~entina, one lady, two soldiers and one
dancer, good quality.
101. 3 miscellaneous South American figures of w60d and clay,
pc.or qual,ity,' one weaver, one gaucho, one musician.
102. 16" composition head on ball joint, body, probably' German
'manufacturer, dressed to represent cowboy of Uruguay, nice
quality.
103. 13" ArQentina gaucho and woman wi'th bolo, felt ,face with
much soil.
104. 7" figures from Ecuador made from resin material, woman is,
damaged.
1'05. 5" figure frc..m S,:ov i et Un ion, pap i er mache face wi t h wi re,'
armature body.
'106.
4 1 /2" corn hush de,ll.
107.
11" pair of cloth dolls' from Brazil, poor quality.
108.
1111 clc.th O;:ark m.:ountain pair.
, 109.
, , ,
5" plastic doll dressed to represent Denmark.
~ .'
110.
7" Greel~ doll with mash face, p~astic limbs,' 1960's.
111.
7" ~incushion doll with plastic face and limbs, French.
112. . 9u American 'blad~ cloHi d?lls, poor co,":,dition" fisherman
and lady with washboard.
113. 811 - 1111 (5) African dolls with straw bodies and wooden
mask faces, one has ~hell body, 'very unusual example of ethnic
d.;)ll s (one 0 f these 'dolls is pac I~ed 'in separate boy.).
114~
911 doll representing Ireland, ceramic Head with cloth body~
115. '311 and 81t (2) dolls representing Poland, man has ceramic
,head and cloth body, gi~l has maslc face and cloth body tagged
Stefan.
I'
Atch. 1
PAGE 7
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'11('.' 7"' doll 'from Brazil, painted' 'fabric f,ace, carrying jllg.
, ,
,117. 16" doll representing ~ Slavic country, pain~ed bisque,head
011 lI"ll, ,joint: body, unstrung" 1;11 aborate costumE!.
, . ,
118. 14" Patsy type c.:omposition dressed in S.:ott:ish costume,
insE'ct: d."magt? to back of head, cloth body with composition limb's.
119~ ,8" (5) all cloth. Malayan bride, groom and policeman, man
with head in"hand and woman, good quality.
120.
15" Guatemalan all cloth, poor quality.
121. 12" composition Patsy type representing Hawaii with all
wooden god of Hawaii, doll has insect damage.
'1'22.
"
10" "(2) straw" Bale dolls, dancer and warrior.
123. 6" ~et r~presenting New Orleans, painted bisque ma~e in
Japan dressed to represent 'Senorita, Priest, Napoleon, Jean
Cefite, Pedro, Reveller, Marie Levou, King, Queen, Southern
Creole Belle.
124. 6" German china low brow with cloth body and china limbs,
dressed to repre,sent, Spanish Senor ita.
125. 10" cl'oth d.:)lls by Norah Wellings, dressed as sailc.rs from
different ships, 4 with fabric faces, 2 with composition faces,
these dolls were sold on board cruise ships as souvenirs, all
good condition, English.
126. '13" Norah'\.Jellings sailor, fabric face, English.
127. ISn Norah Wellings pirate, t'abric face, great character but
has insect damage to outfit, English.
128.
10" pioneer with stockinette fa~e, made in Salt Lake City.
129. 3" and 4" (5) all bisque made in Japan, late 20's - 30's,
molded hair.
130. . 7" ,(2), painted bisque with open and close eyes, molded
hair, jointed at ~houlders, hole in head (to set eyes), crude
quality probably ,made in Japan.
131.
6" celluloid made in Japan with wig.
132. 7"
in blut?
(~) composition dolls Jointed at shoulde~s, one dressed
1133.
3" WW I all metal nurse,
good color.
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PAGE 8
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1'1" (3) corn husk dc.l! s, Father, Mother' and chil'cl.
"
135.
color
wire armature pody, eye
,
'3 1/2" WWI soldier with felt:
is gone.'
face,
136. 9 1/2" Abe Lincoln, carved wood, painted with oils, made by
F:red L.indgr~n, 19~15.
,
137.' 511 (2) old lady with 'painted glasses and figure dressed as
pilgrim, both bisque made in Japan.,
, i
138.
,'bun,
10" primitive type Jointed at shoulders and hips, carved
very crude. '
139.
81t all composition nurser.
"
"
140. 12" Germnn bisque shoulderplate on lea'ther, body with bisque
forearms, set glass eyes, produced by Kestner; needs'restoration.
"
.'
141.
1711 Amer iean cloth from Ar kansas. embrc. ider ad featur es.
142. 13" all cloth George Wa~hington 'made by Delores McDonal~.
1'375.
143. II" cute character Blossom Doll with mask face with cloth
bOdy, on'e of series'of "flower" dolls, store tag Blossom Doll
, Creation, good condition.
144. 13" Drum Major with c'eiluloid' face, cloth body, made in
J,apan.
,
145., 7" and G" ,(2) celluloid girl and boy made in Japan, sc.rne
damage.
146.
3" (3) painted bisque babies,. made in Japan~
147. 3" (3) a.ll t:>isque b.:..bies jointed at shouldet"s, one dressed,
made ,in Japan.
148. 4U Candy C.:ontiliner of papier mache, metal feet, turkey,
good color, desirable QbJect~'
14'3.' 7" black lacquer rickshaw.
',' 25.00
150. "1010 pair of t~orean' figures. with silk faces, bride and
groom. ,
151. 910 Geisha girl missing one hand, Japanese papier maclle.
A~~h. 1 "PAGE 9
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1!j3~. '";).. Lind lIlt IlungL\ri.':\u d.:.lls with mast: r.:\CF.!~t cloth botli~s.
, 15.14 11 II lfLulg0'3r i ,";Ill S t: O,C kine\; \; e doll, ,\; agged Budapest Kubr 0 Baba,
gooLS ,qual i,ty~
.
155. 8~', (2) Czech'::Islovakia girl and bc.y, papier mache, head' with
cloth 'body~
156. 8" (3) dolls by same artist, two from Albania and one from
.Jerusalem, painted faces, beautiful ~aces.
, .i
157~ 10~ German bisque he~d on 5 piece papier mache"body,
missing left foot, open o')nd close brown eyes,
162.
158. 7it. '(4) Russian 'dolls with wov'en fabric faces~ cloth bodies,
very good qua11ty.
4" (2) R~ssia~ dolls with papier ma~he ~ask face~.
14" (4) Russi~n with woven fabric faces, cloth bodies, very
good quality.
All above represent different provinces.
159. 15" pair of Mexican cloth dolls with inset teeth and eyes,'
gc.c.d detail.
160. 15" pair o'f Maxican dolls from the Yucatan, cloth with
ceramic, heads.
161., 14" pair from Tampica, old man and woman with needle
sculpted faces, oood detail.
" -...
12" (5) Mexican dolls with mask faces, cloth bodies.
163.
10" (3) dark skinned man, woman cmd baby, Mexico
164. 10" (9) various Maxican and Central American dolls,
souvenir quality, cloth~
165.
9" Mexican pair, st:rt\w, dad, colored.
166.
4" and 5" (4), various Mexican' s.:-uvenir quality dolls~
167. '3" Guatemala box of 5 dolls.
'168. 9" (6) Chiriese o~era dolls, one with broken head, very
elaborate costumes.
, .1
Atch.' 1.
PAGE' 10'
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lE,'3. 7 1/2tt Chinp-sa child with papler mac.:he head and limbs,
clo~h body, good detail.
170. 10" three p~ir of .,dults and two (7"" childrrnn dressed to
yP.present PEmn. Dutch, adul ts and one boy Jointed at head"
shouldors and hlpn, hl?ilvy papier Olache, 'good condition.
171.
4" Italy, celluloid Vatican guard.
,172. 9" (6) clot:11 masl~face dolls with surprise eyes, made by,
'various Italian doll' makers such as Valdi.:.sta and Maios, goo,d'
detail'and ~olor. '
173. 5" (5) cloth mash face dolls with surprise eyes, tagged
C,alabr,ia, good quality and 'color.,
174. 7" (3) mask face doll on wooden stand.
17'3. 11" felt Italian with ,felt c,utfit, good quality, Lene'i
type.
. .;
, '
180. 16" doll from Lapland, le~ther clothes, all wooden joi~ted,
at elbows and knees, very nice pri~itive type doll.
181. 6u hard plastic Roddy doll 'from England, dressed in
Scot~ish outfit, crack at eye.
182. 12~' male, 9f' female, 11" female with baby, Skookum Indians,
papier mache heads with ,wooden bodies 'wrapped in blankets
representing Indians from the mid West.
183. Sf' (3) Seminole Indians made of palm pith and d~e5sed'in
colorful dresses.
184. II" pair of mid West Indians with cloth bodies and leather
hp-ads with beaded eyes, dressed in lea~her.
185. 11" Mother and baby Indian with cloth bodies a~d le~ther
clothes, faces are drawn.
186. 8u (3) all ,leather Indian dolls with beaded face, carrying
bows and arrows, one i$ yel'low' color.
~'
Atch. t
'PAGE 11
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187. '9" pair:' ~1othcr; i\nd: Fat:her with cloth bOdy, le~ther c:lc,t;hes
and face wi~h beaded features, Mother c~rries baby, costume is
hp.i::\dl?d,'good ey.i\mple of early work.
188. 13u p.:dr r:.~r Navajo Indians, clc,th and leather clothes,
1 p,,;\ ther r Be e wi 1;h 1 eathQr ItOSf? and, inset bead eyes, very pOC'll!
examples of Indiall art.
18'3. 'lOti papoose wi'th papier ,"ache head wrapped in bl anl,ets, no
body~ p~obably German head.
1 '3(1. 8" ,(5) all cloth N,,,;wa.;o Indians_
1'31. IOU (5) Pueblos all cloth~
. ,
192. 9t1 Zuni medicine man with blue face.
193. 10" and 7'" all cloth from Taos, New Mexico.
i 9'4. 1.1" clay hea.d with wi r e. armat ure 'body, carr ying bas'~et, EI
Salvad6r.' . I .
195. 7t1 ~omposition tagged Na~ette of France, jointed at head
and shoul de'rs. '
, '
1'96. I 11" F"apier mache fishwi fe from Scotland, made in Germany,
five piece papier ~ache body.'
,197.', 19" Indian chief, tagged J. Perotti, Bra:dl, made of felt
'and :feathers, holding' bc,w, eye, color is flecking, beautiful
colors, unique representat ion of Indian. ,
- '
1'38. '9u Indian, leather face with stitched features, clc<t;h body,
leather clothes.
1903~
E,1I,painted bisque made in Japan, dressed as Indian.
, '
.'
200. 12" pair .of Seminoles, man and woman, palm pith with
, colorful' clothes.
201>> ''911 Alast~an with wooden head, lea,ther body and clothes,
clothes have deteriorated.
202. /1211 Al as'~an wi th 1 eather' beaded face, 1 eather clothes,
cloth body.
203.
15" pair from Central America.
204.
12" Navajc. weaver, stand is brc,ken.'
205. 911 Kachina witch doctor, Alaska, 1938,. good color, 12"
tCltem pole with carved eagle, and frog, (3) Hopif<achina dc,ll~,
condition is good on figures but feathers are missing.
Atch. 1
PAGE 12
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201':,. 10" and 8" illl wood dolls from CG'ylon, brightly colored
f i gLlrl;!s.
207.
6" ,Co1), 10" (1), 13" (1), hand ,made in India by 1<ld 1 owna..
208.1311 rnd i an dancer s, mal e and femal e, cloth, made by J.
Mohammed.
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elept:Jant.
Thailand, mask face with,papier mache
210. 811 pair of children, papier mache bodies with bent limbs,
bisque heads, made in Japan, open and close eyes.
'211. 7", pair Japanese biide and groom, inset' eyes, plaster type
material, beautiful ~ouple.
. ,
212. '5" (4) Japanese children, three ~irls and'one boy, plaster
type'material for head and limbs, inset eyes
. .
,213. 20" from the Bal tie, count;r'ies, papier mache head, straw
stuffed body, head is off body, beautiful outfit.
214. 7" Russian girl, with woven fabric face, cloth boay,
representing Russian provence.
"
,
215. ' . 13" pair from Romania with papier mache h~ads,
bodies, beoiutiful' E!thnic outfits.
c I c,th
pair
: 1
216. 9" Bulgaria '....ith papier mach'e head and cloth b,ody, ethnic
out fit.
i'
217. 10" Bra:il fruit seller, dressed in felt, moth damage,
tagged.J. Perotti."
218. 11" hard plastic 1'360's Reliable, made in Canada, ,dressed
in Spanish outdit.
219., 7" hard plastic, 1950'~, made in America, represents
Panama.
220. 7", German painted bisque head marl(ed AM 3'30 (Armand
Marsaille), on five piec~ body, dressed, in ethnic outfit
representing Swit:erland, glass eyes.
221. GU (7) dwarfs made in Akron, mi:\rhed Walt Disney, l-\Jbber,
Seiberling Latex, color is fair. ,each
222..
8" x 5" wagon, put together.
'I.
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Atch. 1
PAGE 13
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A DRUG-FREE WORKPLACE. .m ACCORDANCE ,WITlt SECT. 287. OB7
Preference shall be given to businesses with drug-free workplace
programs. Whenever two or more, bids which are equal with respect
, to price, quality, and service are received by the City for the
procurement of commodities or, contractual services, a bid received
from a business that certifies that it has Lrnplemented a drug-free
workplace program shall he given preference in the award process.
Established procedures for processing tie bids will be jollowed if
none of the tied vendors have a drug-free workplace program. In
order to have a drug-free workplace program, a business shall:
Publish a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession, or ,use of a
controlled substance is prohibited in the workplace and,
specifying the actions that will be taken against employees
for,violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the
'Workplace, the business's policy of maintaining a drug-free
workplace, any available drug counseling, rehabilitation" and
employee assi~tance programs, and the penal ties that may be
~posed upon employees for drug abuse violations.
1)
"
3 ) Give each employee engaged in providing the commodities or
contractual services that are under bid a copy of the
statement specified in subsection (1).
4) In the statement specified in subsection (1), notify the
employees that', as a condition of working on the commodities
or contractual services that are under bid, the employee will'
abide by ,~he terms of the statement and will notify the
employer of any conviction of, or plea of guilty or nolo
contendere to, any violation of chapter 893 or of any
controlled substance law of t:he United States or any state,
for a violation occurring in the workplace no later than five
(5) days after such conviction.
5) Impose a sanction on, or require the satisfactory
participation in a drug abuse assistance or rehabilitation
program if such is available in the employee's community, by
any employee who is so convicted. ' ,
6) Make a good faith effort to continue to maintain a drug-free
workplace through implementation of this section. '
As the pers,on authorized to sign the statement, I certify 't;hat
this firm does I does not (select only, one) fully comply with ,the
above requi.remen ts .
BUSINESS NAME
VENDOR'S SIGNATURE
Statement - 1
,~,
, I
SWORN STAn:MEN1' PURSUANT TO SECI10N Z87.l33(3)(n),
~ORIDA ST A TtTjES. ON PUBUC E:N"I1TY CRIMES
TElS FOR.J.~ MUST BE SlGND> AND SWORN TO IN TBE P!U:SENCE OF A NOTARY PUBlJC OR O'IlIER
omcr.rU. AU'11IORIZED TO ADMINISTER OA,1'BS.
1. 'This SWOrD .statement is ,uhmLtted to
[print name or the pubU~ enutyJ
by
Ipr111t lDdhiduaJ'5 name and titJeJ
{priDt name o{ entity subm;tttng sworn sl::ltcmentJ
whose, business address is
tor,
--."1
.-
,
,
and (t! :l.ppUCblc) iu Federal Employer Idenrlfic:uion Number (fE:rN) is '
(I! the entity 1u.s no FEIN, lndude the Sodal Security Number or the I.odividuaJ. signing thI:I
sw:om SUltcmcnt:
.),
,
2. ,I ,undcrsund that a -pubUc entity crimc" 2.S defined m. P:uagr:tptl 2S7.13:i(l)(g), Florida SblnJt~. me:uu :&
VloLation oC :my st:1lC or (eder:LI Law by a pCl3:on with respect to md diro:"Jy re.1.:m:d to the tnDSaaion at
business with :ury public entity or with m agene'f or,polltic::1l subdivision of any other sute or of the United
St:1~es, including, but not limited to, any bid or contract (or goods or servio:::s. to be. p'rovided to any public
eoury or an agency or politio! subdivision o( :my. other Stale or of the United St:lte1 and fnvalving antitrust,.
fraud; thett., bribery, collusion. r:lckcte::ring, consPir.lC'b or In:Jtc:ri3.l misrcprc:sent:1tion.
"
3. I undersund that "coavicted" or 'conviction" as defined in P:uagraph 28i.133(1)(b), tlQrida StBtat1!3. means
:I. finding at guilt or 3. conviction o{ a public entity ,aime. with or without an adjtu1lcuion of guilt, in :my
federal or .state tri.1J CXIW't of rec::crd relating 10 c.barges brought by indic:::ment or infol'lI13DOn after July 1,
1989. as a result of a jury verdia., I100jury trial. or c:nrry o~ a plC3 of guilty or nota contendere. '
4. I undast:1nti that an 'iU'fili3te" :u defined in' P3,.r3 gr.1 ph 287.D3(1~(a), lloridu Sl::Qtute:!. mc::::m$:
. ,
L A predeCdSor or suc:::s.sor of a penon coIIYir:tcd at :1 public c::ntity c:rime; or
:z... An entity under the control of :my n:mual person WhO is :J.Ctivc in the management ot the entity and
wbo has been convicted oC a public entity crime. The term ':lffiwllc' includes tho$e affieen, c1irecto.t3,
aecutivc:s. panners. shareholden, employees, mcmber:;, and agents who arc aCtive in, the m:wagemcnt ot
an affili.:ue. The ownership by one person of sb..:ues constituting a controlling interCS't in another per.>on.
or a pooling of equipment or income among persons when not for bir market 'roue under an armis length
3g:n:ement, shall be a pri.ma tacie c::1se tl1at ODe person OJrltIOls :mother person. A pC'Son wile knowingly
enters !ntO a joint venturI? with a person who has been convicted ot :1 ,puoUc entity aimt: in Florida. during'
th e p rccec1in g 36 mOD lbs shall be cons id.ered. .:m :J.!Iiliate. .
5. I andcrst:1I1d that a -person" as, defined in P:u-:lgr:Jph 181.133(1)(e), tlOriM St::J.rn!.S, m~ ;my naturitl
person or enti.t)' organized under the J.:1ws of :my SUtc or of the United States with the legal pcrwer to enter
into n bindlng contract and which bids or :IppliC$ to bid on conm.ctS (or we provision of goods or services
let by :I public entity, or wbich otherwise O':lnS:U:ts or :applies to tr.U1Sact busineSs with :I. public entity. ' The
term 'pcr.sou' includes ,those otfic:::r.s. wecOr:l, aecurives, p:utncrs, sh:1rcholden, employees. mC:?1be~. :md
:!.gents who ;u-e active ID m.an;lgemi:Ot o( :an entity. ' '
'J\
I.. {(,
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:i~/);~
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6. Based on inlormation and belie!. the statcm~t which 1 bJlve nulIked bcl09-' h UUC in rc.1auoD to the. cnti~.
sUbmJtllnt: Lb.is swam stAtcmenL [lndlauc which &UllCtDcnt appUl:S.]
" ,
_' Neither the cnti~' submittin~ this sworn' statement, nor any of its officc:~. directors, c::cr:cutiv~.
partners, shareholders, empl~. membC'l'S. or agents who are active in the m.m.aC:mcD1 of the entity, Dor
an~' affiliate of the 'cntit)' b;u been charged with and conviacd of,a publiccntity crime subsequent to July
1, 1989. '
The entity submitting this SWOrD $unCUJcnt, or ODe or more of its offic:crs, c1ircctors. c:xccutivc.s,
jiiilii"cn, shareholders. employees, mcmbc:rs, or agents who are active in the IWUlagcmcnt of the entity. or
&.11 atfillalC of the. entity hu been c.b.&rgc:d with and coD'Yictcd of a publli:, entity aime subsequent to July ,
1. 1989. ,J '
_ ,The entity submittUii t1W sworn suLt,c:ment., or ODe or more or its oaicc:rs. c1ircct.ors. c:rcca~
pumen, 1baIchold.c.rs. cmplcyce1. mcmbcn, or agents who arc active in the:: managCDlc:nI of the entity, Qr
BlJ atfillate of the entity has been charged with and anIViac.d Qr a public entity c:rimelUbscqucnl to July
1. 1989. However. there has been a subsequent proccc.cl.ing before a Hearing Offic::r of the State of Florida.
Division o( Administrative Hc:ari:ngs and the ruW Order entered by the Hearing Offio:.r dcu::rmiD.cd that
It was not in the public intereSt 10 place the entity submitting this rworn statcIDCI1t QD the cOnviaed V'CDdor
llsL '(atmcb . copy of the flaal order]'
. I UNDERSTAND 'lHAT' '!HE SuBMISSION OF nirs FORM ' 1'0 'llIE CDNIRACrING OFFI~. FUR ,'UiE
, PDBUC ~"'II1"Y ttJEN'l'lt l.1:.;u IN PARAGRAPH 1 (ONE) ABOv:E IS FOR TILlT PUlILIC E:l\'nTY ONLY AND,
'THAT "IRIS FORM IS VALID THROUGH DECEMBER. 31 OF THE CALENDAR YEAR IN 'WHICH IT IS FU.ED.
I A1.S0 UNDERSTAND TBAT I AM REQUIRED TO INFORM TRE POBIJC El\"'11TY PRIOR TO E:N'I'ERING
,11\,.0 A CONTRACT IN EXCESS OF THE nmESBOLD AMOONT PROVIDED IN SECTION %87.017, FLOR1D6
STAnrrES FOR CA'rnGDRY nvo OF ANY CBANGE IN THE INFORMATION, CD1\~ IN Tm5 FORM..
Is~tUrC)
, Sworn to and subscribed be!orc me this
day oC
..19__..
Personally knOwn
, ,
OR :ProdU'ci:d: idci1tificitiOD
Nouuy Public. State of
. (IYpe or identification)
My O'Jmmis.s.ion ctpircs
(printed typc4 Qr munpcd
COmmissiODed name ot DOtal)' public)
'.,
'Fo~ PUR 7058 (Rev. 061l~192)
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Clearwater City COInrnission
Agenda Cover Menlorandum
I tern 1#
HC!C!t log Oate:
flIt fh.L
SUBJECT: UTILITY CUSTOMER SERVICE qOMPUTERIZED HAND-HELD METER READING SYSTEM
II.
RECOMMENDAT~ON/MOTION:
Award a contract to purchase a replacement computerized meter reading system
for the utility Customer Service Division at a cost of $44,760 from Software
Installed, Inc., which is the lowest most responsive and responsible bid
submitted in accordance with the specifications and authorize lease/purchase
through Security Capital Corporation
~ and that the appropriate officials be outhoriz~ to execute,some.
BACKGROUND:
The utility customer Service Division Meter Reading Section reads over 54,000
meters monthly. The current meter reading system is over eight years old and
has been experiencing increasing levels of failure in both the hand-held
computers and communications hardware. Loss of route data while in the field
or, during later processing results in duplicate work and billing delays.
staff reviewed system bids and noted exceptions to system specifications and
significant warranty differences. Staff first adjusted all bids to a similar'
warranty period. Adjusting all bids, to the same warranty time frame of 14
months from system delivery would alter the bid tabulation as follows:
Datamatic
SWI
Dexter Fortson
sunstate
Total System Cost
Without'Maintenance
$39,725.00
44,760.00
44,750.00
51,418.00
Length of Warranty Period
Warranty ~djustment,
Cost after 14 months
3 mes
14 mas
3 mas
12 mas
$3,966.22
4,829.00
79.83
$43,691.22
44,760.00
49,579.00
51,497.83
staff placed heavy emphasis on the meter reading section's evaluation of the
User Dcpt:
Utility cu~torner Scrv cc
Costs S52.807 (5 YR P&I)
Total
$.00
Current Fiscal-vr:
Commission Action:
o Approv~
o Approved w/condltions
o Deni~
o Continued to:
Reviet<<!d by:
Legal
Budget
Pure" liS i n9
Risk" Hgmt.
CIS
ACH
Other
*
,~
originating Dcpt:
Aalllnistrativc Service
Advert i se:d:
Dote:5/13/94 Pln.County Review
~ Dote:S/20/94 Tompa Trjbunc
" hI
fUldlng Source:
lJ Capitol 1"lI.
ril1 Operllt I ng
[J Other
AttachlllCf'lts:
submitted by:
,f1-Y
cffy Manager
Affected Parties
o Notified
161 Not Requi red
Appropriation code:
555.09884.571300-590-000
555-09884-572300-590-000
elP ProJcct~ 4798
~ ,Bid Tabulation
& Summary
'0 Printed on recycled paper
, ,
, ,
~ .
~:.oI ~ ~ ,. .
"
.<;,
- 2 -
Datamatic and SWI systems. The Datamatic hand-held computer failed to meet the,
'following system specifications.
Page 3, # 3
"The display must offer excellent readability
in all types of lighting conditions a meter
reader may encounter."
,I
I
"Numeric keys must be situated to allow for
single handed entry of numbers."
The Datamatic system PC software also failed to meet a system software
specification.
Page 4, # .5
Page 9, # 7
"The PC software must .allow for upward and
downward adjustment of the high/low parameters
that are provided by the host computer."
staff recommends the purchase of the SWI meter reading system.,
Listed below are some of the numerous improvements in the operation and
durability of the new hand-held computer over the current hand-held that will
benefit the meter readers and allow them to read more meters and to read them
faster and easier.
More memory for data
Larger, Improved Disp~ay,
Single-hand Data Entry
Waterproof and Shockproof
,Faster Baud Rate
~ighter and Easy to Hold
Easier Battery Maintenance
, DOS Compatible
"
2 Meg, vs 256k'
8 Lines of Text vs 4 lines.
More data presented per screen. Estfmateq to
save 400 to 600 keystrokes per unit per day.
Display contrast can be adjusted to match field
lighting conditions. , '
Leaves 2nd hand free to open and close meter
lid, defend against dogs, support bneself,etc.
unft floats in water. Water is used to clean
them. Demo units have been thrown several feet
without damage. Non~warranty damage charges
,should be reduced.
19,200 vs 9,600 will speed'data communications.
Tapered narrow middle is a natural hand hold.
Much less likely to be dropped during handling.
Nicad batteries no longer have to be removed
from the, unit to be discharged and charged.
Special non-meter reading applications can be
written for the hand-held units.
The current system software has an excellent record of reliability. The SWI
system software is essentially the same system, but upgraded to work with a DOS'
hand-held unit. Familiarity with a proven system provides a solid foundation
for meter reading ,operations. '
A full system warranty, both hardware and software" is provided for 14 months
from shipping date of the replacement system. Delivery of the system is 90
days after receipt of order.
FUNDING'OF THIS PROjECT WILL BE PROVIDED BY A FIVE YEAR LEASE PURCHASE
AGREEMENT. THE 1994/95 DOAS/UTILITY CUSTOMER SERVICE OPERATING BUDGET INCLUDES
SUFFICIENT FUNDING FOR THIS CONTRACT THROUGH 9/30/95; FUNDING SUBSEQUENT TO
THAT DATE WILL BE INCLUDED IN THE DEPARTMENT 1995/96 OPERATING BUDGET REQUEST.
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,I CITY, OF CLEARWA~ER, FLORIDA
REQUEST FOR BID
'COMPUTERIZED HAND-HELD METER READING SYSTEM
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SYSTEM COMPONENTS
The ',proposer. shall furnisp. all labor, material,' tools ~ equipment',
"transportation, supervision, and services to install the Meter '
:' Re~din9,~ystern as described in this specificatio,n.,' "
Th~ ,systemsha.ll' incIU~~~but' rio~ b~' limited to:
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Hardware ~ 12 hand held computers with rechargeable
,batteri,es, 12 communication ~interface devices with battery
chargers~ and all ,necessary 'cabling needed to corinect,this
'equipment to the cityls'PC. Hardware must ,be 'compatible
.. ,w~th ',city I s' pc. ,Refer 'to, specifications,. 'J '
~ll:required software'- both'operating and application
systenl software 'must be comp.atible 'w~th ~ity,l s ,P~. Refer to
, Ispeciffcati~ns.,
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cost of two'days on;site training for ,eight (8) meter
readers. ' ."
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Adequate system reporting to analyze the productivity, ,
effective,ness ,and,'accuracy of the system. Provide s,amples.
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CITY OF CLEARWATER, FLORIDA
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,REQUEST FOR.BID
COMPUTERIZED HAND-HELD METER READING SYSTEM
INFORMATION AND DOCUMENTS TO BE SUBMITTED
The proposer is to furnish the following items with this
proposal:
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1.)
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A list of all meter reading systems which have been
installed within the last two years. ,The list will include
the utilities name, address, a contact person, telephone
number, the number of hand held devices, type of meters
~ead, and systemoperational,data., , , ,
Installation time frame and projected operational date based
, . upon a late July 1994 award. ' ,
User, documentation' for both software/pc'operations and Hand
Held,com~uter operations. Enclose samples. "
, 2)
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4)
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Hardware and software warranties. Provide cost of both one
year and two year hardware and software maintenance.
proposer will provide copies of all agreements that are
expected to be executed between the utility and the
proposer.
Proposer'must inciude the record format for the transfer of
meter reading data between the PC and the host computer.
,Programming of this interface will be the responsibility of
the' city of Clearwater. '
Complete functional descriptions of the proposed system and
'components.
,5)
6)
7)
8)
A complete list of 'exceptions to the specifications and
. al ternati ves.
Inventory list of recommended,optional components, incl~ding
prices. '
Information describing repair and support facilities.
,Please include estimated turn-around time on hardware
,repair, closest r~pair facility and closes~ pa~ts supplier..
NOTE: Top candidates may be asked to give on-site demonstration
in mid-June 1994.
.,' 9)
10)
Pago 2 of 10
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CITY OF CLEARWATER, FLORIDA
REQUEST FOR ~ID
COMPUTERIZEDHAND~HELD METER READING SYSTEM
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SPBCIFICATIONS
DATA TRANSFER REQUIREMENTS
The Proposer will provide the necessary program capability at the
inte~face device control unit (PC computer) to accept ,route
profile data transmitted fro~ the host computer, and effect .
loading' of route profile data to each respective hand held
computer (HHC)'.The hand. held computer will then be used to
collect readings and miscellaneous data 'in the field.
The sys~em is further required to provide the capability t?
extract route reading information from each hand held computer
and transfer the data back to the ci~y's pc. '
, In ,both cases of , downloading route profile~data to the hand held
computers:and the retrieval of route reading data, adequate
.' ,validation checks' and error detection functions must be provided
to assure both transmission and internal data handling integrity
" 'and data accuracy.
"
1)
HAND HELD COMPUTER REQUIREMENTS AND FEATURES.
Each ,HHC must be designed for environmental ',security from
such elements as rain, snow, and dust, without the'
requirement of,an additional protective case. It must be
operable in the 0% to 99~ humidity range. Operational.'
temperature ranges must be minus 22 degrees to plus 130
;,
degrees Fahrenheit. The unit must be waterproof for
accidental immersion.
The unit must be resistant to shock and vibration that may
be encountered ,during meter reading, including apcidental
drop, withou~ data loss, program interruption or unit
damage. Indicate the type and degree of testing perfqrme~
to substantiate ,your information.
, ,
2)
Each 'unit must weigh less than 2.0 pounds including ,
batteries. A composite of the dimensions must not exceed 15
inches.
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A full range of carrying accessories must tie available
directly from the proposer.
3) The HHC mu~t 'feature a totall~ illuminated display panel
Page 3 of 10
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containing ,at least 80 characters, 4 lines of 20 charac~ers
with the capability of 8 lines x 40 characters. The,display
must offer excellent readability in all types of lighting
conditions a meter'reader may encounter.
Each HHC must be supplied with a set of rechargeable nicad
batteries that provide up t6 10 - 14 hours of continuous '
service with each charging. 'Recharging of the' batteries
must occur during storage 'in the communic'ation rack without
removing the batteries from HHC. Battery type must be of a
standard variety such as A cell, and readily available from
sources other than the chosen provider. In addition, the
solid' state memory (RAM) must also be protected against data
loss by a backup power source consisting of a lithium
battery.
, I
An audible and visual low battery ,warning must alert the
meter reader of pending low oattery condition before the
primary batteries are exhausted and the HHC is shut down.
Should thiso~cur, the meter reader must be able to easily
. replace, the primary batteries'with alkaline batteries and
resume normal operation without loss pf data.
5)
The HHC must have ~,keypad that offers environmental
s~curity from water andm6isture., ' The alpha-numeric keys
must have a distinctive mechanical snap. Numeric keys' must
,be situated to allow for single handed entry of numbers.
The HHCoperating software must be MS-DOS and contained ,
directly in ROM. The application program must be capable of
being downloaded from,the personal computer directly into
CMCS ,random access ,memory to allow for easy program
upgrades. The program must be validated for integrity each
time the unit is, 'powereq up, and verified for correct
program level each time the unit is loaded with route data.
HHC should allow for additional application programs other
.'than Ioeter reading application.', .. .
At the beginning of the meter reading, day, the liHe and
related software must 'verify correct employ~e numbers,
display general route information, allow entry of odometer
reading and permit the ~eter reader to select a' direction
for entry (left-to-right or right-to-left) of meter '.
readings. ' In addition, the meter reader must also have the
ability to display or 'not display name, address and account
information. .
Information displayed to the meter reader must be in a
logical sequence and, contain data relevant to each account
and meter.
6)
7)
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8)
9),
The HHC must be equ~pped with an audible and visual hazard
Page 4 of 10
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warning that ,alerts the meter reader of a'potential unsafe
condition. 'These conditions are to be defined 'at ,the meter,
reading PC by the 'end user.
Several routines 'must be available to prompt the meter,
reader if a read~ng is not within the high/low parameters.
These varloup routines must include: .
I
~. Entering, the 'out-of-range reading 'twice, before
acceptance.
~ Entering the last two digits of the meter number before'
acceptance.
'~ Displ~ying mess?ges, such as too high or low.,
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~ Displaying of high/low parameters and previous readings
'before acceptance. Supervisor has ~~e option to
display. .
A count reflecting the nurnb~r of attempts to obt~in an
acceptable meter reading and' information ,reflecting whether
the last two digits on tpe meter'number before acceptance
was ,correct, must be maintained by, the ,meter reading system.,
The selection of a specific routing.route to be used by
individual HHC must be controlled at the' meter reading PC
and~~sily changed by our'staff.
11), The HHC must have' the capability of displaying to the meter
reader a survey question and' also r~quir~ a meter reader '
response. The survey question must be defined at the meter
reading PC and have multiple selection criteria.
'The HHe and related software must have the ,capability to
'accommodate new accounts ,the ,meter reader may encounter'
during route activity. This 'capability must inqlude a
method whereby, all pertinent new account information is
ontered,into the HHC for subsequent uploading to the meter
re?\ding, PC. .
12)
13) In addition to the routine route account and meter dlsplays,
the HHe must have the capability of ,displaying other
detailed 'messages that relate to cn.mmunications, status and
unusual condition.
.; .
14)
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The HHC and rneter,reading system mus~ be equipped with
diagnostid software to, assist with problem determination and
resolution.
15) The HHC must accommodate multiple meter readings for each
meter. '
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Page 5 of 10
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The HHC and related meter reading system ~ust support water
and gas service. Please specify the HHC ability, to
interface with water, and gas remote reading technology.
An internal time clock must provide the date ,
'(month/day/year) and time (hour/minute/seconds) that'each
meter was read. The date and time must be verified for each
HHC during bhe loading process with the persona~ computer.
The HHC must communicate -to the meter reading PC through an
intermediate interface using a single electrical connector.
This' hardware interface uDit,must have the capability 'to
, attach to the PC either directly or remotely using various
communication facilities. In addition, the interface unit
must incorporate a~ integrated nicad battery charging
capability of the HHC and also indicate charging status.
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The interface unites) must be modular, to allow for easy
'expansion and h~ve the capability of ~ertical or horizontal
mounting.
The HHC and related meter reading-system components must
have the capabilJ.ty to support multiple HHe communication
'links for simultaneous, loading and unloading of route and
meter information. 'The meter reading system 'must have the
capability to operate each'communication link at speeds up
,to '19. 2KBS and ensu're data 'in'tegrity through the use' of
state-of-the-art error-detection and recovery'techniques.
-A 'feature must be available from the provi~er that supports
"on-line trouble analysis from the meter reading PC to the
provider's support center. , ' ' .'
supporting meter reading documentation must be user~friendly
and written for the meter reading environment. Please
include a sample from your manual. '
HAND HELD COMPUTER FUNCTIONS
1)
The HHe must have a! software, hierarchy that restricts the.
meter reader access to such critical, parameters as unit
number, transmission speeds, ,etc. unless authorized by meter
reading ma?agement.
Th~ abili~y to correct and update information.
A feature that enables the meter reader to easily describe
the 'reason for route interruption. Actual start and stop
times for the interruption must be forwarded to the meter'
reading PC wi~hout meter reader 1nvolvement.
The meter reader must haye easy and timely access to route
4)
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status 'information. This general information is to include
total number of meters, number of meters remaining to be
read, number of' meters with no-read codes, total number of
accounts, etc.
, ..
Describe the method that. allows the meter reader access to
the above information.
The'~etev re~der mu~t have eas~ and tim~ly access to account"
information. This information is to include account number,'
account status, number of months no-read, etc.
, '
Describe the 'method that allows the meter reader access, to ,
the above information.
, Code 'tables and their related text information must be
available to the meter reader. Codes and text must be'
easily accessed and include such categories as meter
condition, no-reads, special instruction, meter location,
etc~ . "
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'Detailed meter information must be. available to the meter
reader. This information must include meter number,
multiplier, meter make and size, sequence'number, special
instruction, meter location" etc~
If a meter can not be read, the meter reader must be able to
easily ~nter'a relevant code or free-form message regarding
the particular reason.
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9) The HHC must easily allow the suppression of name" address,
and other account information at the discretion of the meter,
reader. '
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allow for the meter,read~r to, enter a 2 character code or
'free-form (minimum 32 character) message relating to a
specific reason.' , '
11)
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The HHe must allow'the meter. reader to change or update the
following codes and information:
~'. sp~bial ins~ructions
~ meter locations
./ met'er information
.( , meter seals
~ route read direction
~ meter read sequence number
~ prompt displ~yp
. ' ,
12) The .HHC must'allo~ 'an individual meter, individual 'account
or a bloc~/group of meters or accounts to be resequenced
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within a route by the meter reader. The computer sys~em
requires new resequenclng npmber.
13) The HHC must allow the meter reader control of the direction
of entry (left-to-right or right-to-left), displaying:of
name and address, 'and displaying the account information.
Ultimate control of these functions must' reside at the meter
reading pc.
14) The meter reader must have the option to select the
direction that a route is ,read, either forward or reverse.
15) The HHC.must have capability to store multiple'routes and an ,
easy method for the meter reader to transfer from one route
,to another. ' " , ,
16) The meter reader must have the ability to easily illuminate
the, LCD backlight.
17)
"
18),
19)'
, 20)
The HHC must have-the capabilltyto allow the meter reader
to' search a ,route for a particular account. criteria used,
for searching must include,meter n~mbert sequence number and
service address., . - ,
At~the completion of a search function, the HHC must return
the meter reader to the account'where' the search or review
function,began.
The HHC must provide ,the 'meter reader a review function that
displays all, or just specific classes of, accounts, such as
no-reads, skipped and must~reads.
The'HHC must have a single key that steps or advances the
meter ,reader through the r6ute.
METER READING PC FUNCTIONS
1) ,The system must p~ovide two methods to select programs and
menu options:' .
~ Cursor controlled box
~ Direct selection with sequence numbers
A summary describing the functions of each program ,must be
readily available to be displayed on the PC monitor at the
option of the operator.' ,
2)
3)
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The syst~m must have the capabilit~ to provide a cost
effeqtive method to implement and maintain unique and
specialized (customized HUC display and data collection)
req~irements. Definitions'must have the capability at both
the account and meter levels.
Page 8 of ,10
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Syste~ operating parameters must 'be available to e~tablish
and define the following:
~ HHC configurations
~ Route, assignments, temporaryand,permanent
~ definition' of codes
~ secu~ity authorization
~ communications
~ survey questions
The system must have the, ability to operate in.an unmanned
environment'.' There must be multiple levels of time-driven
functions to provide our operations staff, latitude in the
automatic execution of routine daily tasks. " ,
Functions for unattended operations must include creation of
billing data'for host data transfer, transfer between host
computer and PC, loading and unloading of HHC's and report
generation. ' "
6)
Accounf or meterreiequencin~ capability must be available
at both, the PC and HHC.
~
"
B)
, The PC software must allow fOl". upward and downward
'adjustment of , the high/low'parameters that are proyided by
the host ~omputer.
The, meter readiDg system must provide a "me'thod at the PC and
HHC to validate and update meter data under rigid secuiity,
control. An audit trail must indicate changes to the data.
Meter': reading. data thaf'is complete and ~nloaded from the
HHC must b~ compared ~o the original host data ,to verify
, correct account info~mation. "
9)
10) The meter readihg system must have the capability to produce
comprehensive management reports at the PC, and have'
multiple selection criteria such as. route number, employee
number, read date, anq'uni~ number. The following reports
or similar must be available: '
, '
./
~
:;
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I
./
, ./
./
./
" I
Meter, No-Read Report
Meter Condition Report
Meters with Reading outside the High/Low
Parameters Report ,
Summary of'Rou~e Information Report
'New Accounts and Meter Reports
customize~ Data Report
Mileage/Odometer Report
Changes Made by ,the Meter Reader Report
Survey Question and Response Report
Inactive Account with consumpt'ion Report
. . ~.
Page' 9'of 10
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Zero consumptiori'Re~ort
Meter Reading Activlty Report
Zero Consumption on Active Meter Report
HHe Definition Report" ,
Unattended Operations'Report
Long-'l1erm storage Report ' '
PC ,Informational ,and Error Message Report
From Host Computer Report
To Host Computer Report
From HHC Report
To HHC Report ,
Route Data Master Report
List of All Accounts Received From Host Computer
d Report'
The meter reading system must have a report generator that
.. allows the meter reading staff to provide specialized
reports. output of the report generator must have the
c~pability of be~~~'directed to hard copy printer of a DIF
'f~le, for usage w~th a standard spreadsheet program or; ,
dis~lay.,. " .
, ,
-The meter reading system architecture must provide methods
to restrict access and 'protect sensitive billing and meter
reading data. The system must have multi~le levels of
security access and the capability of asslgning an access
lev,el to each" individu~l pro,gram.
, ,
The meter reading'system must include PC backup and recovery
programs that assist with system restoration. Use of
diskette or magnetic tape must be available.
14) The meter reading syst~~ must incoipo~~te a file interface
that permits usage of standard"rnicro-to-mainframe
communication packages., , ' '
,11)
12)
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HHC mernor~ requirements for 'each route must be calculated at
th~,PC pr10r to, loading' the HHC to ~nsure sufficient HHC
memory.
, "
PERSONAL COMPUTER'CONFIGURATION
The purchase will interf~ce between the city.s ~ersonal
computer and the hand. held computers with th~ following
confi~uration. ' Providerls ~roduct must be capable of
operating within. the followlng min'imum PC contigurati,on:
IBH PC cornpa~ible 3a~,
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Clearwater City Commission
Agenda Cover Memorandum
I tern II
Heating Onto: ~
t ~ ·
SUBJECT:
" PURCHASE OF FIREFIGHTER PROTECTIVE SUITS
RECOMMENDATION/MOTION: ,
AWARD A CONTRACT FOR THE PURCHASE OF TWENTY-TWO FIREFIGHTER PROTECTIVE SUITS
(BUNKER GEAR) TO SAFETY EQUIPMENT COMPANY, TAMPA, FLORIDA, FOR A COST 'OF
$13,373.80 IN ACCORDANCE WITH CODE SECTION 2.564 (1) (d) OTHER GOVERNMENTAL
BID, COUNTY FIRE CHIEF'S CO-OP BID.
~ and that the appropriate officials be authorized to oxecute same.
BACKGROUND: .
Protective suits are worn by firefighter personnel on all emergency scenes and
have a useful life of approximately five (5) years. It is the Fire
Department's policy to schedule replacement of approximately 20% of the
inventory annually. This is not an automatic replacement action, but is based
on actual need after yearly inspection of the protective gear. The percentage
requested to be'replaced t~is fiscal year is approximately 15%.'
The protective gear will be purchased from Safety Equipment Company, which was
awarded,the competitively bid protective gear contract by the Pinellas'county
Fire Chiefs Association under'Bid Number 2175.
Funding in the amount of $26,143.69 in operating code 010-01240-547100/522 is
available as' of May 31, 1994, to fund this contract. This expendi,ture code.is for
employee expense ~ uniforms.
Reviewed by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS ,
ACH
Other
User Dcpt:
$
Current Fiscal Yr.
C~ission ActiOn:
o Approved
o Approved w/conditions
o Denied
o Continued to:
$=
N~A
N A#tV
N/A
Originating Ocpt:
FIRE
@.
Costs: S 13.373.80
Total .
N/A
Fmding Source:
o CapitaL 11fll.
t>J Operat i ng
o Other
Attachments:
CO-OP BID TABULATION &
SUMMARY
, '
./
Advertised:
Date:
Paper:
~ Not Requl red
Affected Parties
o Notified
'~ Not Required'
Appropriotion Code:
010-01240-547100/522
o None
o Printed on recycled paper
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(!,.i.t. "i 'J t!J..,ll.Ji, tkuIJ'i ).A.;/
SAINT PETERSBURG CITY COUNCIL
Meeting of Ruly 81 1993
City Council
'J
'il L/..I'l
'TO: '
SUBJECT; Awarding contracts-to Safety Equipment Company, Fire and
Safety Tech,' Ten- a ,Fire Equipment, Inc., and Municipal Equipment
Company for firefighters' apparel at an estimated annual cost of
$54,700. '
, ,
,
EXPLANATION: The Purchasing Department received six, bids for
firef ighters' apparel on behalf of ,the p-inella,s, Count.y Cooperative
, : Purchasing Program and the Fire Chiefs' Association. "I'he j oint bid
includes the requirements of th~ cities of Clearwater, Dunedin,
Oldsmar, Pinellas Park, St. Petersburg Beach, Tarpon'Springs and
Palm Harbor:. ' :
, , The vendor will provide bunker pants and j ack(!ts, , glove's" helmets,
hoods and booes. These items will be,used as protecti~e,clothing
for'the firefighters and issued as needed.
The purchasing Department, in cooperation with the Pinellas County
Purchasing Program participants and the, Fi~e'Chiefs( Association,
has reviewed the bids and recommends for award: " . '
Firef ight,ers I apparel.......,....;...............,. $ 54, 700
I '
Safety ,Equipment, Company
Fire and Safety Tech
Ten"8 Fire Equipment Company
Municipal Equipment Company ,
$44(150
1,840
3,160
5,620
, '
, "
These bidders have met the specifications, terms, ~nd condit.ions of,
Bid No. 3602, dated January 25, 1993,
Awards are not recommended to Municipal Equipment Company, Ten-8
Fire, Equipment,' Inc, I and Florida Fire and,Safety,' the three lowest
bidders for bunker jackets and pants, because they did not meet
specifications. These vendors bid a high.bib on the'back of the
pants instead of the front and a short coat 'instead of a tailed
coat as specified,
Continued on next page,
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"34S~99 Firefighter's
Consent Agenda
Page 2
Apparel
, '
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Awards, are not recommended' to Florida Fire and Safety and Ten-8
Fire Equipment Inc., ,the' first' and second. low' bidders for g~oves,
because their gloves do not have goretex lining which is required
'-by 1: he , National r:ire protectlon Association (NFPA' Standards.' ,.
I
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'These contracts will be effective from date of ,award, t'hrough
July 31, 1994. Term contracts will be issued to the vendors and
'purchase orders released against the contracts as needed. '
The amoun't. of ~54, 700' repres'ents . t.he City of St. Petersburg's
I est.imated. usage. , ,The total estimated value of this' ,coopeJ;ative "
agreement is $95,000. '
"
,
Duri'ng the, past year,. the' City,. spent "approxi,mately $56,300 for
firefighters' apparel.
'Atca'ched [or your, ~,evi'ew is the bid' tabulation and a price hj,story...
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COST/FUNDING/ASSESSMENT INFORMATION:
'department!s operating budgets>
Funds are available in the
.:
"
,Mayor
. ATTACHMENTS: Bid Tabulation (2 pages)'
Price ,History
, ,
COUNC:IL ActION t,__,
'Agenda No.
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LWl,T PRICE lIR.VSIS ullm EXTEJI)EJ) TDTfU)
allflll., J4~9J..c
ME/PARTa tl1
, IU'tERJ "innit Ki ll1n .
(J)ef DATE t
a:rnnVEI
EXPIRATIONJ ,
ENT'EfC I I4Il ~/93
PRINfED I 16/25/93
vnoJI 1 (5\13)
FlrE lNJ wm Trot
Sf PET~ FL 33713
31
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Outlnltion
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vaIlOR 2 t 3621),
TEM 8 FIRE ElIllPlOT llC
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Vf.lI)QR 3 (2)
5I:fETY EllJIPIOT CO
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DuthtUon
Judy HIM
ralM MYSI
11:RNS I
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CODESs
,< ' " ~nkl" J.ckih .1nd Pints
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345-1&-22821-8 Pint" bunk.r,
Firlfi;httrs Glov,s
34S-48~11llB-9 61ov,. firefighterl,
345-4I-ll1tI-5 Slov" fir.fiQht.rst
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iJ{lT.PRltt'MYSlS (111m EUawTOTflS)
aJ(flllz ~~3-C
PABE/PART:,l/2 ,
BUYER: "Innlt Kill.n
(lIEN' DATE I
EFFECTIVEr
ElPI RATlOO:
EmAEDz 14/15/93
'PA1Nttlh 16/2!/93
CEl.1VERV DAYS I
TE~t
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CODE9 t
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FlORI~ FIll: IN) W'ETY '
~TER FL 34634
61
Net.
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Clearwater City Commission
Agenda Cover Memorandum
Item 1#
Heeting Dote: ____
)3'
7[' "8110/
SUBJECT:
PURCHASE OF A RESCUE UNIT
RECO~~ENDATION/MOTXON:
AWARD A CONTRACT TO PURCHASE AN EMERGENCY MEDICAL SERVICES (EMS) RESCUE UNIT
FOR THE FIRE DEPARTMENT AT A COST OF,$62,480 FROM SAULSBURY FIRE EQUIPMENT,
INC., TULLY, NEW YORK, WHICH IS THE LOWEST, MOST RESPONSIVE AND RESPONSIBLE BID'
SUBMITTED IN ACCORDANCE WITH THE SPECIFICATIONSJ
IS and that the appropriate officials be authorized to execute same.
,BACKGROUND:
The 1987 Chevrolet EMS vehicle serving the fire station on Belcher Road
possesses mileage of over 87',000 miles and requires ~eplacement to continue to
meet its assigned first line emergency role., The 1987 unit being replaced will
become a primary Department spare and a current 1983 spare will be turned in
for'disposal. ' J '
The new vehicle chassis carries a standard 1-year warranty'from the Ford Motor
Company and the rear body ,unit carries a ,10-year structural defects warranty
from Saulsbury Fire Equipment, Inc.
,
The County funding for replacement of Clearwater EMS vehicles assumes a 5-year
vehicle useful life and, funds are provided annually per the County la-year EMS
contract with the city. Funds have been accumulated in a CIP entitled "EMS '
Capital Equipment" to replace this rescue unit and the available balance of
:$74,916 in this segregated fund is sufficient to provide for this purchase.
Reviewed by:
LegaL '
Budget
Purchos ins
Risk Hgmt.
CIS
ACM
Otlier
=:b=
~
N~A
N A~n,
IUA
Origin<Jt 1119 Dcpt:
Fire
Costs: S 62.480
TotaL
User Dcpt:
$
Current FlacaL Yr.
Commission Action:
o Approved
o 'Approved w/condltions
o Denied
o ' Continued to:
N/A
Ftn:ling Source:
~ Capital 11!ll.
o Operating
o Other'
Attochmcnt$: ,
1. Bid Tabulation & Summary
f?,
Advertised:
Date: 4/15 & 4/8/94
Paper: PC Rev. & lpa. Trib.
D Not Requi red
,Affected Parties
o Not If I ed
~ Not Requl red '
o None
Stblitted by: ,
&?~
cO{ Ha ager
Appropriation Code:
315-'-1219-640/526
()
Printed on recycled paper '
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Cleanrater Fire Department IlesC11e Truck Specifica~ons
1. Intent of specmc~tioll8
u. ,Quality aDd Workm.aD8hip
m. Liah~Uty
IV. Exceptiou to Specifications
,V. ' Inspection tdpa
VI. Delivezy
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'VID.. ' Cab and Chassis
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XX. PaiDting
',XXI. Detailed DzawiDg PJ'opoaals
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Bid SpecificatiolUl for .
City of Clearwater Fhe Department
. Rescue Truck
, I. Intent of specifications:
It is the intent of these specifications to cover the furnishing and delivery to
the City of Clearwater, Florida (herein c~ed the "Citytl) one (1) complete rescue
truck equipped as herein specified This contract must remain in effect for a one
year period from the date of signing for the purchase of additional units shoUld the
City 80 desire. With a view to obtaining the best results and the most acceptable
rescue truclc for service in the fire department. these specifications cover only the
general requirements as to the type of construction and tests to which the rescue
truck must conform, together with certain details as to finish. equipment, and
appliances with which the successful bidder must conform. Minor details of
construction and materials where not otherwise specified are to be approved by the
City. The successful bidder (herein called the "Company"), shall be responsible for
the design and construction o~ 'all unspecified features to the satisfaction of the City.
The National Fire Protection Association pamphlet # 1903 for Motor Fire Apparatus,
unless otherwise specified in these specifications, shall prevail.
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Each Company shall furnish satisfactory evidence of their ability to construct
the rescue truck specified, and shall state the location oi the factory where the res-
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cue truck is to, be built. The Company shall also show that it is in position to render
prompt service alld to furnish replacement parts for said iescue truck.
"
Each bid shall be accompanied by a set of "contractor's specifications" con-
sisting of a detailed description of the rescue truck and equipment proposed with
engineering drawings and to which the rescue truck furnished under contract must
confonn. Computer nmoff sheets ~e not, acceptable as descriptive literature.
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Approval of drawings: a blueprint must be provided by the Company and
have approval of the Fire Department prior to any fonn of construction taking pl8.ce.
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The Fire Department. the Company representative, and the .apparatus Company
shall each have a copy of this blueprint. This blueprint shall then become a part of
tIte total contract and apply to the truck. Drawing must Sho,w. but not be limited to.
such items as the chassis being utilized, lights, homs, sirens, all compartment
locations and dimensions. special items, etc.. Blueprint is to be a visual
interpretation of the \utit as it is to be supplied. These specifications shall indicate
size, type, make. and model of all component parts and equipment. The bid will be
accompanied by a load listing (electrical draw) of all electrical components speci-
fied plus any to be provided by the chassis manufacturer or body builder, to allow
comparison with alternator output. Alternator output will be provided in a graphed
fonn for a comparison check. Bid will be accompanied by a written description of
how bidder will minimize electrical load and control power loss.
Each bid is required to be accompanied by a bid bond, certified check, or
cash in the amount of 10% of unit bid price. Bid bond to be furnished by Company
, who will build the rescue truck proposed. Bid bonds by salesman or agents of the
Company are not acceptable. Bids must remain firm for a period of ninety (90) days
from date of bid opening.
Each Company is to provide copies of a their State of Florida Manufacturers
License and State of Florida Department of Motor Vehicles Dealers License. Dealers
license to be in th~ name of the dealer representing the Company. The Company
and the Company's representatives are responsible to meet all Federal, State, Coun-
ty, and City laws and regulations that are applicable.
The successful Company shall provide a 100% perfonnance bond for any mtit
proCl.U"cd within thirty (30) days after notification of award of contract. Perfonnance
bond to be furnished by Company who will build the rescue truck proposed. Perfor-
mance bond by salesman or agents of the Company are not acceptable,
The City reserves the right to accept or reject any or all bids for any reason.
There shall be a preconstruction conference with Company's plant represen-
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tative. Meeting to take place in Clearwater, Florida at a mu~y agreeable time
within two (2) to four (4) weeks of award of contract. Final console configuration to
be detennined at this conference. The Company's authorized representative will
sign an letter acknowledging responsibility for entire specification package.
Both chassis and body must be built in the United States of America or bid will
be rejected immediately with no further expl~tion given or required. Body to be
built by succesaful bidder, not subcontractor supplied. '
The Company must carry adequate insurance to cover any damage to the unit .
which may occur while in the possession of the Company.
u. Quality aDd workmanship:
A. The design of tile rescue truck must embody the latest approved
automotive engineering practices.
B. The worlananship must be the bighest quality in its respective field. Special
consideration will be given to the following points: accessibility to various areas
requiring maintenance; ease of operation (driving); and symmetrical proportions.
q. Construction must be rugged and ample safety factor~ must be provided to
carry loads as specified, and to meet on and off road usage as an emergency vebi-
cleo
D. Welding will be employed in the assembly of the rescue truck in a manner
that will pennit the ready rem~val of any component part for service or repair.
m. Liability:
The Company shall defend any and all law suits and assume liability for the
use of any patented process, device, or article fanning a part of the rescue tmck or
any appliance furnished under the contract. This includes produCt liability for the
unit and appliances.
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IV. Excep.ions to specifications:
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The chassis cind body specifications,shall be striCtly adhered to. ~ceptions
will be, considered for minor items provided they are fully explained on a separate
page ~ntit1ed uExceptions to Specifications" and judged by the City to be equal to or
superior to the specifications. Exceptions will be listed by page and paragraph. No
alternatives will be considered for items marked uno exception".
Failure to denote exceptions in the abo've manner will result in immediate ,
rejection of the proposal. In addition, a general statement taking "total exception" to
the specifications will resul,t in immediate rejection of bid.
V.lnspection trips:
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Inspection of the rescue truck shall be allowed at any time during the con-
structionphase, cost to be borne by the City.
VI. Delivery:
F.O.B. Cleaxwater Fire Station 46.610 Franklin St., Clearwater, Florida. In all '
cases, responsibility for the rescue truck and equipment remains with the Company
until the satisfactory completion of acceptance tests and formal acceptance at the
point of delivery by ,the City. The rescue truck is to be deliv~red by drive-away and
a representative from the City of Clearwater shall ride back on the rescue tnlck from
the factory of Company to Clearwater, FloricIa. City trip expenses to be borne by
City, A minimum of one (1) week's notice shall be given.
VB. Minimum warranties and guarantees:
Tht;! Company will warrant the rescue truck to be free from mechanical
defects in ~orlananship for a period of one (1) year from date of acceptance. The
entire year will be covered for parts and labor costs associated with replacement
and repairs. Warranty work ,will be done where rescue, truck is housed. The
aluminum body shall be covered by a ten (10) year structural warranty against
10
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crac1cs, electrolysis, 'and other defects.
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VJD. Cab aDd Chassis :
A. The' rescue will be type 1, and will be a chassis equipped with two (2) door
conventional cab. Each' chassis-cab will be suitrilile for subsequent m~~ting of a.
'modular (containerize'd), ~ferable equipped quick response vehicle type body
confonning to the requirements specified here and in other sections of these
specifications.
1. Model type: the model type required is a Ford F-350 conventional
cab-chassis with a 47A ambulance preparation package.'
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,2. Wheelbase:,will be 137 inches.
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3. GVWR: not less than 11,000 ilis..
, 4. Engine: 7.3 VB diesel engirie
6. Transmission: heavy duty automatic ~th ~ctorY installed'awciIiary
, cooler.
6. Front and rear axles: standard Ford with heavy duty shocks.
7. Steering: power assisted with tUt steering wheel.
8. Homs: dual electric
9. Batteries: two (2) heavy duty Deleo 1150 batteries, group 31 with top
, ,
bolt mOWlt (no post type terminals). C~le size to be a minim~ 00. (No excep-
tions.)
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10. Air conditioner/heater:. factoty installed heater and air conditioner.
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11. Fuel tank: dual tanks with a minimwn of 38 gallon total cap,aoity.
Fuel filler housings will be Cast Products Inc. Model # RC10442-2 aluminum castings
, ,
with brushed finish mounted on the left side of the body u1Stalled to meet minimums
as outlined in the chassis manufacturers body builders manual and Ford OVM. Fuel
vents must be properly installed. Fueling must be possible with no delay in opera-
,
tion, not require the use of special devices, and must accanunodate the use of an au-
tomatic nozzle. Failure to meet tbis item (11.) in part or whole will be grounds for the
immediate 'refusal of the vehicle.
12. Wipers: will be a minimum of ~o speeds with a pause and
, intennittent feature, standard windshield washer functions.
13. Tires: LT236/85R16D steel belted radial tires. Delivered with seven
(7) wheels and tires. Speedometer to be calibrated for use with these tires. No ex-'
ception.
14. Paint: see relevant section.
15. Windows/glass: all windows will be factory tinted safety glass.
16. Instrumentation: cab/chassis will have a full complement of gauges
that include but are not limited to oil pressure, water temperature, fuel level, and
digital voltmeter.
11. Interior: will have a red interior package with fully padded dash
board. .
18. Seats: individual high back captains, chairs in front color
coordinated to cab interior with lap and shoulder harnesses, Belts and harnesses
shall have proper supports to keep female ends in position for quick and easy at-
tachment.
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IS. M1Irars: two (2) stainless steetbelow eye level minors with a four
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point attachment system. Face will ~easure a minimum of 190 sq. in. and will have
two (2) independently adjustable 4" minimum stainless steel convex mixrors bolted
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. to the mirror brackets.
20. Convenience light group: cab is to have a dome light controlled by
the headlight/parking light switch and door operated switches. In addition to the
above dome light; a high intensity flexshaft light will be mounted on t.he dash so as to
be used by the passenger for map reading.
21. Cab: standard two (2) door cab. Doors to have st8in1ess steel
thresholds to prevent damage from operators entering and leaving vehicle.
22. Wheel liners: Stainless steel.
23. Battery conditioner: Kussmaul Auto Charge 2000~ Body to be
equipped with two (2) Kussmaul auto eject plugs, one (1) each side. Exact mounting
area to be determined at pre construction conference.
B. Electrical system and components.
24. Two (2) Kussmaul auto eject plugs, one (1) each side wired to block
, heater in engine. MoW\ting to be adjacent to the battery conditioner auto eject
plugs.
1. Electrical system: the vehicles electrical system will be equipped
with, but not be limited to, the following: dual identical 12 volt batteries (Delco
1150), generating, starting, lighting, ignition, visual and audible warning sYstems,
specified electronics equipment and devices including a master console located in
the cab, and other specified accessory wiring. The electrical system and equipment
will comply with all applicable FMVSS including Federal Motor Carrier Safety Regu-
lations (FMCSR), and will also conform to all the applicable SAE recommended
standards and practices whether or not specifically referencod in this document
while complying with the sub-paragraphs herein. All electrical and electronic
13
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components will be selected to minimize electrical loads thereby not exceeding the
vehicle's generating system capacity. All switches. indicators, and controls will be
located and installed in a manner that facilitates easy nlmovaI and servicing.
2. Electrical system guidelines: all wiring will be SXL type high
temperature, cross linked polyethylene insulation conforming to SAE J1128
requirements and it will have actual circuit nomenclature heat imprinted a miriimuin
of every four (4) inches on each wire. The wire will be color coded by
ufamily"groups as well. The wiring wil\ be stranded copper and confOInt to SAE J655
requil-ements. All wiring connections are to be made of high quality insulated crimp-
, on connectors. Any wire of ten (10) gauge or larger will have a crimp-on connector
and shrink tubing to cover the plastic jacket on the wire at least one (1) inch and .
extend onto the connectors at least one half (.5) inch. Any splicing onto the OEM
chassis wiring and module/chassis wiring is to be soldered with heat shrink tubing
encapsulating the splice and wire at least one (1) inch in each direction. All wire
bundles of two (2) or more wires will be enclosed in a plastic loom. Any loom
attachments to the frame or body are to be made with stainless steel rubber
insulatedJ-clips or equal with stainless steel machine screws or bolts. No wiring or
devices will be wired into any circuit of the chassis that is in contact with or con-
trolled by a computer, or computerized circuit.
3. Circuit breakers will be of the automatic reset type and assigned
specifically for each circuit.
4. The rescue body and accessory electrical equipment will be served
by circuits separate and distinct from the vehicle chassis circuits. The wiring will be
routed in a conduit or high temperature loom with a rating of 300 degrees Fahren-
heit. All added wiring will be located in ari. accessible, enclosed and protected
location and kept at least siX (6) ,inches away from the exhaust system components~
Electrical wiring and components will not tenninate in the oxygen storage compart-
ment except for compartment light switch and plunger. All conduits, looms and
wiring will be secured to the body or frame with insulated J-clips or equal to prevent
sagging, or other damage.
14
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6. All wiring devices, outlets etc. except circuit breakers, will be,rated
to carry at least 126% of the maximum ampere load for which the circuit is protect-
, ed. There win be a main electrical panel located in a separate compartment within
the rear module. This panel will be mounted in the right front compartment. All '
circuit breakers, relays, flashers, and diodes will be monnted on this panel and will
be easily accessible. Louvered vent ports will be provided at the top and bottom of
the door to provide proper ventilation. A six (6) inch service loop of wire or harness
will be provided at all electrical components, terminals, and connection points. All
wiring between the cab and module will be connected to amp pin connectors or
equal on the main electrical panel. Space will be provided for future module re-
placement. All wiring will be installed in a workma:nship like mmmer, to AMD stan-
dards. All wiring will be properly sized depending on the load; however, no wiring
will be smaller than 12 gauge stranded copper, except wiring associated with the
special solid state electronic components. The load will not exceed 80% rated ca-
pacity. A gronunet will be,used where wiring passes through metal.
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6. There will be a master electrical component panel located in the
modular body. It will be easily accessible and protected by a separate housing with
door. All circuit breakers, relays, solenoids, flashers, diodes, etc. will be mounted
on a board in this compartment. The wiring between the cab and the apparatus body
will tenninate independently on the board for disconnection should the chassis need
replacement. Connections will be n'lade on tenninal blocks. A master module
disconnect switch will be provided that totally disconnects all power to the control
board. This switch will be unlike all other switches and will be rated at 300 amps.
located within easy reach of the driver. Cole Hersee rotary type battery switch.
7 ~ Driver console: a control console panel will be provided for the
appliances specified. The panel will be textured red and incorporate, color coded
by function, lighted rocker switches. i.e. emergency lights red, scene lights white.
This panel will be within easy reach of the driver. Compartment door ajar lights will
be incorporated within this panel. The entire panel will be backlighted. Each switch
"
will have a legend insert below that indicates the specific function ~f that switch. It
15
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will be clearly visible both day and night without the use of,.additionallighting. The
switch panel will be mounted in an aluminum console covered with red vinyl and
installed on the center of the cab within easy reach of the driver. The entire console
will be designed for removal and have quick disconnect connectors on the witing
harness,
8. Alternator: will be OEM Ford supplied 165 amp Leece-Neville with
internel regulator, unless amperage draw exceeds minimum reserve capacity.
Capacity at high idle shall be 125% of draw of total vehicle load and emergency
light loa~ at operating temperature.
9. Starting: vehicle to use OEM: chassis Ftarting system.
10. Back lighting: back lighting for master console will be only when
master switch is on. All applicable switches will have an internal pilot light to
indicate when the switch is on. The master module disconnect switch will be a Cole
Hersee Rotary battery switch mounted in easy reach of the driver. There will be
provided a minimum of four (4) blank switches for future use. MaSter control console
labels will be back lighted with orange bulbs.
.
11. RFI shielding: all electronic devices and equiprnent installed which
produce RFI, will have the proper filters, suppressors or shielding to prevent
, electromagnetic radiation and the resultant interference to radios and medical
electronics.
12. Automatic idler: automatic idler using Vanner or equal for engine
model will be install~d.
13. Ammeter: the electrical system will incorporate a center scale
anuneter which is capable of indicating a current of 200 amperes to or from
(charging or discharging) the batteries. The anuneter will incorporate an external
shunt which does not exceed 300 millivolts at maximum cu:aent.
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14. Digital voltmeter: the vehicle will. be equipped with a Cyberdyne
model #8005 digital volbneter to monitor the system voltage. The voltage
connection will be direct to eliminate erroneous reaciinfJs from connection voltage
drolls. The voltmeter will be mounted in the master control panel or to the right dash
panel next to the ammeter. No exception.
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15. BaCkup alann: located under the rear body will be dual backup
alarms that sound anytime the vehicle is in reverse gear.
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16. Load ~gement system: The vehicle will be equipped with a
Kussmaul Load Manager model # 091-32. This unit will be equipped with a Load
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Manager Indicator that operates when the Load Manager is shedding circuits. This
system will operate all halogen lighting and nonessential chassis functions (i.e. Ale).
The sYS,tem will be programmable and have an emergency ovenide located on the
console to bypass the load management unit. This unit will be installed in association
with the switching and lighting specified in XIX. Lighting and Warning Equipment.
These items will be covered extensively in the preconstruction conference.
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17. Kussmaul Load Manager switch to be DPOT lighted rocker switch.
When in up position power will be routed to Kussmaul system and additional wain.
ing lights. When in down position switch will activate solenoid controlling Ale and
headlights permitting their use in non-emergency mode.
IX. Body construction:
The body will be constructed of all aluminum heliarc welded construction.
The body will be a heavy duty design. The body will be completely modular in
design for easy removal and replacement on a similar chassis. The exterior of the
,body Win,be constructed of .190" thick aluminum sheets. All body frame members
will be aluminwn extrusions and structural shapes with an alloy and temper of B06I-
Te, 6061-T5. All frame and structural members will be welded to the sheets. All
subframe members will be stroctural channel. All dissimilar metals will be isolated
with an approved material. (no proprietary extrusions, no exceptions).
17
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x.. Exterio~ computment construction:
All exterior compartments will be constructed of .190" thick aluminum plate.
The bottom of all compartments will be constructed of .190" thick aluminum fiat
sheet. All comers will be welded from the back of the compartment box. All
compartment Boors will be flush, sweep out design. There will be an eight (8) inch
painted header between the aluminum cap (see item XVI. A. 1.) and the aluminum
door hardware. (No exceptions)
XI. Mounting of body:
The body will be mounted to the vehicle chassis with the use of 5/8" diameter
steel uU" bolts. Mounting will be with a minimum of six (6) points of attaclunent
along the frame rails.The body will rest on sills and will be supported by 3" stIUctur-
a1 channels. The channels will run the full length of the vehicle rails. There will be
cross channels that will be bolted to the side of the body frame extrusions. The
chassis frame will be blocked to prevent damage to the frame rails while installing
uU" bolts.
xu. Body substructure:
The body substructure will consist of fuIllength fanned 3/16" (.190) aluminum
inverted 3" structural channels. These channels will encapsulate l/Z" x 3" U.H.M.W.
plastic isolators. This plastic permits the ne'cessary movement between the body and
~sis. Cross members shall be Z" x a" x 1/4" type 6061 aluminum tubing shall be
" '
, welded on 18" centers. Cross members will span the full width of, the body. Cross
~embers will be welded to the body sheets and to the frame extrusions.
XlII. Whee! Wells and Fenders:
The wheel wells will be constructed of .190" thick aluminum and will be rolled
to fit the opening size of the space between the compartments. The fenders will be
constructed of .190" thick aluminwn treadbrite. The fenders will be bolted to the
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side body sheets. Appropriate fenderettes will be provided.
XIV. Equipment compartments:
A One (1) compartment on each side in front of rear wbeels with roU.up
doors,minimum of 33" wide x 48" high with inner area step up to 36" x 88" ,deep with
removable center divider. Transverse above frame. All roll-up doors to be Robinson
Shutter U type roll-up with one hand operation and key style lock. Key number
available from Clearwater in preconstmction conference.
I,'
B. One (1) compartment over top of each rear wheel with ron~up door, mini-
mum of 50" wide x 35" high x 26" deep.
C. One (1) compartment on each side behind rear wheel with roll-up
door,minimum of 33" wide x 48" high x 26" deep.
D. One (1) compartment facing rear with roll~up door, minimum of 36" wide x
41" high x 83" deep.
. 'E. All compartment surlaces shall have a protective coating provided to pre-
vent oxidation and the associated discoloration.
xv. Computment doors:
All compartments shall be equipped with Robinson roll-up doors, Shutter D,
, (no exception) hinged ~ out doors will not be accepted. These do!,rs shall be of
aluminU:ID construction with alwninum tracks. The door system shall have no moving
parts except the operator and locking handle. Doors shan be rubber sealed all
around compartment opening, Doots: shall have mill finish anodized coating. OperaM
tors will be mounted directly C?ver doors.
XVI. Body trim.:
A. The following parts of the body will be covered with polished aluminum,
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1. Tops of all exterior compartments. This cap is to have a 1 n overlap
.
with drip overhang.
2. The front of the body.
All treadplate to be removable from body and held in place by stainless steel fasten-
ers. The treadplate cap in item 1. will not be acceptable as the compartment top.,
Compaxtments must be complete wIthout treadplate cap. No excepti~ns.
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B. Stainless steel rub rails under compartments (rob rails to be 1 n deep min.).
No exceptions
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XVII. Door opening trim:
. All compartment openings to have 1 U anodized aluminwn trim on bo~ sides
and an aluminum drip edge over the top (standard Shutter II). A stainless steel
threshold will be installed at the junction of the roll-up door and the compBrtment
Door with an adequate roll over the edge to protect the paint. This trim will protect
the paint from damage while removing and replacing equipment and stores insic:ie
the compartment.
. "
XVDI. Electrical:
A. All wiring shall be installed to conform to modem automotive practices.
., '
B. All wiring to be SXL ultra high temperature crosslink type.
C. All wiring installed by Company to be nm in loom or conduit where
exposed, and gronunets where wire passes through a metal plate.
'. ,
D. An wiring shal1 be protected by automatic reset circuit breakers
confonning to S.A.E. Standards.
E. All wiring to be color. function, and number coded.
F. Two (2) complete uB:B built" wiring schematics of the rescue unit will be
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supplied.
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G. Identification of switches shall be done by either printing or etching on the
switCh panel.
XIX. Lighting and wanUng equipment:
A. All lighting and warning equipment shall meet or exceed the requirements
ofS.A.E.
B. AlllightUtg and warning equipment shall be controlled by back lighted
, rocker switches provided in cab conveniently located for operation by the driver or
passenger. See item VDI. B. 16. for additional infonnation on switching.
, Switches will be provided as follows:
1. One (1)' switch for the front grill IU01Ulted strobe type lights.
2. One (1) switch for the intersector strobe type lights.
.
3. One (1) switch for the lightbar.
4. One (1) switch for the rear top mounted strobe units.
5. One (1) switch for the rear halogen Bashing lights.
6. Two (2) switches, one (1) for each side spotlight.
7. Two (2) switches, one (1) for each side scene1ights.
8. One (1) switch for the rear mounted sceneIight.
9. (h1.e (1) switch for the dash mounted map light.
C. All lighting and warning equipment, items 1-5 above, will be wired
through a master switch provided on the switch panel. All switches will be in two (2)
rows, warning lights in row one (I), others in row two (2). Two (2) spare switches will
. , ,
be added in each row.
D. The following equipment will be provided
1. One (1) Federal AH 1 7Z" Aerohawk light bar with combination of
, clear and red domes. Mounted on top at front of body to be powered though a
21
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conlinuous duty relay (Cole-Hersee 24069). (See'drawing). !
. 2. Two (2) Whelen model G strobe lights (red lens, powered a with
UPS-64 remote power supply) mounted on top of rear body one (1) on each side
switched by alighted rocker switch. (See drawing, top view)
3. Two (2) rectangular surface mount alternate Dashing lights in chrome
housing installed at eye level on rear of apparatus. one (1) on each side (Whelen TS-
200HI two (2) bulb halogen) powered by a UHF-64 flasher to be powered though a
continuous duty relay (Cole-Hersee 24059) switched by a lighted rocker switch.
Lens to split red/clear. Lights in each unit to alternately flash. (See drawing)
, 4. Two (2) Whelen micro intersector (Model MC-IOOSI) strobe lights
with red lens, one (1) mounted in each front fender. (Intersection lights see
drawing)
5. Two (2) Whelen mini intersect or (Model 73 w/fiange mount) strobe
lights with clear lens, one (1) on each side affront grill mounted to grill. Note: items
no. 4 and 5"to be powered by a single UPS-64 remote power supply separately
switched by lighted rocker switches.
6. One (1) pair 7u red stop and taillights (Weldon 2010) in aluminum
housings.
7. One (1) pair 7U amber turn signals (Weldon 2010) inaluminumhous-
ings. '
8. One (1) pair 71,' clear backup lights (Weldon 2010) in alwninum
housings (items 6., 7., and 8. to be mOWlted in a single housing, Cast Products Inc.
Model # C04000 triple bezel.)
9. Two (2) chrome Collins FX-12 spotlights mounted to the rear of
lightbar on compartment top' mounted outboard and switched from cab switch
22
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10. Five (5) scene lights, two (2) each side'in header above front and
rear side doors. One (1) in header above door at rear afunit. Lights to be Whelen
Model 73FCAOXU 260 Opti-Scenelights. Lights to be powered though a continuous
duty relay (Cole-Hersee 24059) with separate relay for each side and rear. (See
, ,
drawing)
11. Siren shall be one (1) Southem Vehicle Products Inc. Model SA430
Siren with two (2) D60C (chrome) speakers mOUItted behind and facing through
holes plasma cut in bumper. This unit will consist of one (1) SA430 style control head
with two (2),amplifiers, with each amplifier tied to one (1) speaker. Schematic for in-
stallation included in attac1unents. A horn activation switch shall be installed to allow
selection of the horn or siren for operation. No exception. (See drawing and pictures
for mounting).
12. Door ajar circuit that consists of a light and buzzer in the cab area
with the light affixed to the center console. Mechanism will use mechanical switches
(West Guard Group, Inc. P/NNC-J3006) installed at each door and will sound a1ann
when door ~ opened from bedded position (warning from initial opening, alann to
operate only when vehicle is in gear). No exception.
13. Compartment lights: Each compartment will have a minimum of two
(2) lights set in a staggered arrangement of one (1) high and one (1) low. This is to
allow easy visibility in the compartment even after the installation of shelves. The
compartment lights are to be wired through the door switch and not the light master
on the console.
xx. Painting:
.
All exposed metal surfaces not c1uome plated, polished stainless steel. or
bright aluminum treadplate shall be thoroughly cleaned and prepared for painting
unless otherwise provided elsewhere in these specifications. The aluminum surfaces
23
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shall be properly etched using a high pressure and high temperature acid etching
system or City approved equivalent. All steel surfaces shall be properly prepared,
.
cleaned and prepared with a high quality primer (zinc chromate free). All
irregularities in painted surfaces shall be sanded and all seams properly filled with a
stainfree filler before the application of the finish coat of primer. Both the cab and
body shall be painted, this includes door jambs on commercial chassis and entire
inner body on custom chassis. All removable items such as wheels, brack;ets,
compartment doors. door hinges, trim, etc. shall be removed and painted separately
to insure finish paint behind all mounted items. Body assemblies that cannot be
finished painted after assembly are to be finished painted before assembly. Both
aluminwn and steel surfaces to be painted shall be primed with an acrylic resin
primer .(Spies Hecker Permacron MB50 I), mixed in a 2: 1 ratio with hardener. After a
fiashoff time, the unit shall again be primed with three (3) coats of a polyurethane
resin base surfacer.
'I11e entire unit (cab and body) shall be sprayed with a Pearl White mica im-
pregnated finish (Spies Hecker MB591) with a minimum flash time of twenty (20)
minutes. The unit shall be masked and painted two-tone (see attached pictures for
scheme/roof, hood and cowl to be Pearl Mica white) with five (5) mils of Fluorescent
Red finish (Spies Hecker 8568) that transforms a part of the ultraviolet rays into
visible light and thereby gives the paint its intensive fluorescent appearance. Paint
manufactured by Spies Hecker as supplied by Official Products, Inc.. Final paint to
be applied per specifications at point of cunstruction, applied by a Spies Hecker
trained painter (training from Official Products Co., Inc.). Paint applied at alternate
site or by subcontractor not acceptable.
After baking at 140 degrees Fahrenheit for sixty (60) minutes or air drying
twelve (12) hours, the entire unit shall be coated wit.h two (2) mils of acrylic urethane
clear coat (Spies Hecker 8280) for ultraviolet light and environmental protection.
Paint to cany a written two (2) year warranty including fade from ultraviolet.
'I11e primed compartment interiors shall be sealed and retard moisture and
dirt entry. Each will then be painted with a durable suspended splatter finish that is '
light in appearance. Aluminum compartments shall have a protective coating ap-
plied to prevent oxidation and alwninum deterioration.
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R~.tpmonllg: The apparatus cab and body assemblies shalll?e undercoated and
rust-proofed with a rust-proofing that meets military specifications MIL-C-0083933A,
that will not sag at 400 degrees Fahrenheit. nor crack, p~el, or chip at a 90 degree,
bend at -10 ~egrees Fahrenheit. It will ~e solvent resistant, combustion resistant.
aD.d'will Withstand tes~ for 2000 ~ours with a salt spray (6%NaCL) in accordance
ASTM designation B 117 -62.
Ilellectlve stripiDg: The finished apparatus will be striped white' with '4" renective
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1/4" bla~ s~pe at the color break line.
~tteriDg: Lettering to be reOective whi~e 011 black backgroUnd on front doors
mounted on red areas, lette~g to be "Clearwater Fire Deptn. Above center doors
on sides of body "Fire -RescUe". On rear of body "Fire Rescue", with "Fire" mount-
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ed le~ of the r~ar door and uRescueu mOunted to the right of the rear door. uPara-
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medics" to be on each front fender above break line. (See pictures).
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Bob,
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Names of bidders for ~vehic1es bid packages:
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Fire 'Fighting Innovations. Inc.
Bob Milnes
'30~ Viscaya',Ave. ,
Coral Gables, FL 33134
Mobil Tech; Inc.
, ' 300 Northstar Coun:
'Sanford, FL 32771 ,
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Aero Way ~'
Sanfor4t FL 32771
, ' 'Hall.Mark Fire Apparatus
Jirn' Hall
P.O. Box 1770
Ocala, FL 34478
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Steve, Urnowey ,
P.O. Box 7609
Ocala; FL 32672
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Kerry Hanman
'25485 U.S. Hwy 19~.
,Clearwater, FL 34623
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2178 N~ Forsyth Rd.
. P.O. Box~77339
, Orlan'~o~ FL 32867
'. Southern Ambulance Builders
',' '833 New Franklin Road
P.O. Drawer 949 ,
. La Grange. ,GA 30240
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ApparatuS and SpecificatJons.Phone (813)462-6300ePax (813)462-6362
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:':t'<;" ;'! Lake Park,: FL 33403-07.13,
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Eric SaUlsbury:" ,
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)t':' 345' Peaclitre~ Hills Ave. N.E;,
i' , '," ' " ',Atl~taJ GA 30305 ' , "
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,4635" OVeClook, Dr~' N. 'E.;
St. P~ter~burgt 'FL 337.0~,
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.'
"1,
.,
Clearwater City Commission
Agenda Cover Memorandum
Item #
Heetfng Date:
I Lt.
ry /!B!qlj
.
SUBJECT:
Purchase of cab and Chassis Truck with Tree ~rimming Boom and Chipper Body
RECOMMENDATION/MOTION:
Award a contract to Teco, Inc., Fort Wayne, Indiana, for the purchase of one Cab
and Chassis Truck with tree trimming boom and chipper body, at a cost of $71,756
which is the lowest, most responsive and responsible bid submitted in accordance
with specifications; financing to be provided under the City's master lease-
purchase'agreement with Security Capital Corporation,
~ end that the appropriato officials be authorized to execute some.
BACKGROUND:
Bids were solicited and received for the purchase of one cab and chassis truck
,with tree trimming boom and chipper body. Staff recommends Teco, Inc., Ft. Wayne,
Indiana, the low bid, be awarded the contract for Bid No. 126-94.
This purchase replaces Vehicle No. 1691.8, a 1985 Ford bucket truck, used by the
Parks and Recreation Department in its tree trimming activities.
The replacement purchase was approved by the city commission during its 1992/93
budget hearing meetings and is listed on the approved vehicle replacement list as
published in t~e 1992/93 budget. '
Funding for 'this purchase is budgeted in proj ect Motorized Equipment--Lease
purchase, 315-94221-564100-590-000, which has available funds of $1,124,796.62,
as of June 22, 1994.
Fiscal year 1993/94 budgetary impact for this lease-purchase is $0. ,
I,
Revi cwed by:
legal,
Budget
purch as i n9
Risk Mgmt.
CIS
ACH
Other
~
~
NlA....:.
,,~/L.
!CDstS:
S 71. 756
Total
Commission Action:
o ApprDved
o Approved w/canditions
o Denied
o Continued to:
I
$ -0-
Current Fiscal Yr.
(J\)
Advertised:
Date: 4/22 & 4/15/94
Paper: Tan~Q Tribune & P.C.
Review
o Not Requl red
Affected Parties
~ Notified
lEI Hot Requl red
F\rding Source:
~ Capitol Irrp.
o Operating
o Other
SlJlllIitted by:
Ci H~~
Appropriation code:
315.94221-564100-590-000
Attachments:
Bid lobulation/Bid SummDry
'7/,/Cf'l Merno
o Nano
, () Printed on recycled paper
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C I.T Y 0 F C L'E A It W ATE It
Intcl'ornce COITCSpondcl1cc Sheet
.1'0:
Elizabeth M. Deptula, City Manager
'tt/J1S '
'Willian~ O. naird, Gencrnl Services Dircctor
~ynlhia Goudeau, City Clerk
Trce TrimmIng Uoom '{'1'1Ic1e. .wUIa Chipper fJody--AgciICJn nnclwI'
, ,
~i'ROM:
COllIES:
SUBJECT:
'DA TE:
July I; 1994
, ,
During .1992/93, I evaluated this unil with Slaff, and the truck was in basically sound condition.
Although the motor was showing signs of lhe high number of hours (not miles) it had been used,
'the unit was costing $1.080 per opera~ional hour., I advised starr to have the boom and bucket
componcrlts inspected for safety, and if there was a safety problem, I might consider replacing
just t1,l,e boom and bucket components. The vehicle passed all applicable safety certifications.
During 1993/94,' this vehicle, was involved in an accident; repairs to the boom and bucket
cOI11pon~nts were estimaled $7,000, and some additional repairs were needed to the cab and
chassis. , Prior to the accident, operational cost had increased to $2.184 per operational hour.
This unit'has not been manufactured for several years. Since therc al'eonly two component units
li~e this ih the Stateof rlorida, this increased the cost for parts rind had a ncgative impact 011
producliv~ly white waiting for replacement parts.
Parks' and Recrea,tion had requested that the chipper componcnt body be added to the
replacement specifications. ' This addition will permil the department to use one 'piece of
,equipmcnt at a job site 'rather than two di (fercnt pieces of equipment.
, ,
I, am now requcsting this rClllaccment and plan to combine two vchictesnto use the cab and
chassis from this vehicle with the fucl tank from another vehicle. The used fud tank comes
from an unusable cab and chassis vehicle, The combined unit will furnish 1500 gallons of diesel
fuel to keep emergency gcncmtors opcrational, and r-Icet Mnin,lcnancc will expend the necessary
funds to make the unit serviceable. Thi~ truck should not 'require high mileage (usage). The
transfer of the fuel tank to our truck will cost an estinHltcd $16,000 plus the cost to our truck
for repairs. .
, .
These steps aTC necessary due to the rejection of Gardner Smith's rcqllcsl for a rul1~scrvice fuel
truck, at an estimaled cost of $70,000) which would have all (he necessary supplies and multiple
, fuel capabHitics. The \cmpornry truck and tank will be used until sOllle department is authorized
, ,t,o purchase n service truck.
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cooperation with ,the boll1J-:lrc'Rnd 'Parks nnd'Rec:re.nllon attempted to see if this'vehicJecould
be ~sed as a substitllte for one of the boom rcplacement purclmses,." Unfortunately, we were not
'sllcc'essrul. in thiselldcnvor--the ,Fire truck ,is so. iargc and so heavytflntil 1l1ust,tje.. used on
, "taqllac, ,day .OJ: 'other,'extr~ll1e]y~hard 's\lrfnces'. The vchicle', ca'nnot' be used Oil sort. (grass)
" sur~aces and this ncgated' any bCl1cricinl \I~e by' the Parks amI Rccrcnti6nDcpartment (sce
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'nob Lockwood called for Chief Davidsori rc: buckellruck.
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Based on our(Fire's) operalion of the vehicle;'c'o\lld you 'lake.il onlo Frank Tack
ball Oeld and use illorcplnce the lighli,;g? ',' " , '
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As 'long as you, ~eeJl lhe' vehicle 011 lhe, part of lhe dfamond. lhat h~s' c~ay.-ybu
stu;mld be be okay~ If clay is nol a parl of lh~ field, the trtlck will sink down to
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the vehicle; he said nnylime you have any (sofL17) surface not consisting of'clay,
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,Whal itdh,~ weighl of the vehiCle?
OHiciat weighl:, 3~~r,800 Ibs.
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'The vehicle-was weighed recently apd registered: 36,9901bs.
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What is the size or,thc boom?
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. .1,\
Clearwater City Commission
Agenda Cover Memorandum
Item #I
Meetfng Dote:
15
r] /lfllr~
SUBJECT:
Purchase of Loader Backhoe Tractor
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RECOMMENDA~ION/MOTXON:
Award a contract to Case Power and Equipment, Tampa, FL, for the purchase of one
loader backhoe tractor, at a cost of $53,730 which is the lowest, most responsive
and responsible bid submitted in accordance with specifications; financing to be
provided'under the city's master lease-purchase, agreement with Security Capital
Corporation,. .
II and that the appropriate offfclals be authorfzed to execute seme.
BACKGROUND:
Bids were solicited and received for the purchase of one loader backhoe tractor.
Staff recommends Case Power and Equipment, Tampa, FL, the low bid, be awarded'the
contract for Bid No. 137-94. '
This purchase replaces Vehicle No. 2090.17 a 1984 Case 580 Super E backhoe, used
by the Public Works/stormwater utility Division in its ditch cleaning and
construction activities.
, The replacement purchase was approved by the city commission during its 1993/94
budget hearing meetings and is listed on the approved vehicle replacement list as
published in the 1993/94 budget.
'Funding for this purchase is budgeted in project Motorized Equipment--Lease
Purchase, 315-94221-564100-590-000, which has available funds of $1,124,796.62 as
of June 22, 1994.
Fiscal year 1993/94 budgetary impact for the lease-purchase is approximately
$3,169 (principal: $2,294; interest: $875).
Reviewed by:
,legal
, Budget'
Purchasing
Risk Hgmt.
CIS,
ACH
Other
.~.
~~(^-
Costs: $ 53.730
Total
$ 3. 169
Current fiscal Yr.
commission Action:
o Approved
o Approved w/condltions
o Deni cd
o Contfnued to~
.
Public Uorks/Stormwater
Utility
FlnJing Source:
S Capitol 11rf).
o Operot Ing
o Other
Attachments:
Bid Tobulatlon/Bfd Summary
rPJ
Advertised:
Dote: 5/06 & 4/29/94
Paper: Tampa Tribune & P.C.
Revfew
o Not Requl red
Affected Parties
tBI Nott Ii ed
S Not Requl red
Appropriation Code:
315-94221-564100-590-000
o None
Sltmittcd by:
~kJ..W
Cl<< Matger
~ Printed on recycled paper
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POST'OFFICE BOX 4748
C L E A,R WAr' E R. F LOR IDA,' 3461 8 '.474 B
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SUBJECT:
Invit'at'ion for Bid 137.;.94
Loader/~ackhoe Tractor
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ISSUE ,DATE:
,May 04, 1994
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.PREBID ,c;C?NFERENCE:
':"MAIL ' BIDS: TO :'
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,City of Clearwater
Purchasing ,Division'
P.O. Box 4748'
Clearwater,' FL 34618-4748
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DELIVER BIDS TO:
City ot Clearwater
Purchasing:Division
711. Maple Street '
Clearwater, FL 34615
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BIDS:MUST,BE,RECElVED
NOT, LATER THAN:
May 19, 1994
aids 'may not' be
within'90 days
time and date.
withdrawn
after such
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George E. McKibben
pu!chasing Manager
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STATEMENT OF NO BID
137-94
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NOTE: If. you do not intend to ,respond, please return this
only.
City of Clearwater/Purchasing
P.O. Box 4748, .
Clearwater, FL ,34618-4748
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'We, the undersigned,liaye declined to bid, on the, above ~'noted ',.
Invitation for' Bid for the following reason{s) :
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Insufficient time, to respond to the Inv1tat1on for Bid.
Do not offer this prod~ct/servrce.
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Our schedule will not ,permit us to perform.
, : Unable to meet specifications.
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Unable to meet insurance ,requirements.
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Specifications unclear (pleasee:x:plai.n'below) ~
Remove us from your "Bidder Mailing List."
Other (please specify belo~)'.
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,REMARKS
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We understand that if a IIno bid" statement is not returned,
our. name may be removed from the Bidder's List of, the City of
C;Lei:\rwater.
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COMPANY NAME:,
ADDRESS:
CITY/STATE/ZIP:
SIGNATURE: .
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DATE:
TELEPHONE:
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BID RESPONSE FORM (137-94)
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Item
No .'. Qty.
, Commodity Description
Total'
Price
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New Loader, Backhoe Construction $
Tractor with Midwestern.Side
Boom
(Pe~ attached 'Specifications)
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,Please return two (2) copies of Bid Response
,F.O.B. CLEARWATER
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after receipt of order.
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Contact 'Donald Long, 813/462-6833, with questions 'regarding
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BIDDER REPRESENTATION
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I ,represent, that this bid is submitted in compliance with all.
terms, conditions and specifications of the Invitation, for
Bid and tpat I am-authorized by, the ow~ers/principals to' ,
execute and submit this bid on behalf of the business
""fdentified bel'o~.
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BUSINESS NAME:
FID#
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CITY, STATE, ZIP,CODE:
. PRINT/TYPE" NAME OF AUTHOR I ZED REP:
TITLE/POSITION OF 'AUTHORIZED, REP:
SIGNATURE OF AL~HORIZED REP:
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, DATE SUBMITTED:
FAX NUMBER ':
TELEPHONE
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CITY OF CLEARWATER
specifications
It is the intent of the following specifications to reflect the desired
requirements of the city of Clearwater. Alternate equipment or exceptions
to the specifications set forth MUST be so stated in your bid.
I
Bidder must 'use the following form to answer ALL bid specifications by
individual line items. All sizes, ratings and capacities must be shown
whether above or below requirements. Indicate whether each item is
standard, 'optional and/or heavy duty. THIS MUST BE DONE 'IN ORDER TO BE
CONSIDERED A VALID BID. FAILURE TO COMPLY MAY CAUSE YOUR BID TO BE
REJECTED.' Responses submitted provide the basis, for fair evaluation.
Alternate bids shall be clearly indicated as such and deviation from the
'applicable specifications plainly noted.
1-New ,loader, backhoe construction tractor with mid-western side, boom
meeting the following specifications.
city of Clearwater Specifications
Bidder's Reply
Model:
Specify
Enqine: specify
No. of Cylinders: 4
Displacemen't:' 239"
Type of Fuel: #2 diesel
Fuel Supply: Injection pump
Air Cleaner: Dry type-replacement element
oil Filter: Replaceable spin-on cartridge
Lubrication:' positive pressure '
cooling System: Pressurized-14 psi
Anti-freeze solution to 40oF,
Horsepower: Gross-69 @ 2200 rpm
SAE Net-63 @ 2200 rpm
Max Torque Ft-Lb.: Gross-186 @ 1200 rpm
SAE Net-18i @ 1200 rpm
Muffler: Upright oval wjdeflector
Electrical: ,
System voltage: 12 volts, negative ground
Battery: Maintenance free, 700 cold
cranking amps at 320 F
Alternator: ,65 amps
Gauqes & Instruments:
Air cleaner restriction light
Alternator charge warning light
Condition light for loader & back-hoe
hydraulic system filters
Converter temperature
Engine oil,pressure'
Engine water temperature
Fuel level gauge
Hour meter, electric
'Tachometer
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city of Clearwater Specifications
Bidder's Replv
, Loader:
Model: specify
Hydraulic system:
Pump: Front mounted, positive displacement,
gear type, tandem pump " ,
pump capacity: 26 gpm @ 2200 rpm at, 2550 psi,
Main Relief Pressure: 2550 psi cartridge on
return line
Control Valve: Mono cast two spool, single
. lever control for lift and tilt w/self
leveling. Lift to have,float position
Hydraulic Lines: steel tubing w/brazed or
flared fittings, wire braid, high pressure
hose with crimped, full flow fittings
Loader Cylinders: Lift (2) 3" dia.
Tilt (2) 2.5 II dia.
Loader Bucket: 1 yard long lip
Breakout Force: Combined 8100,lbs.
Height to Bucket Hinge pin: 11' 2"
, Lift Capacity to Full Height: 5500 lbs.
Raising Time to Full Height: 5.2 sec.
Bucket Dumping Time: 3.0 sec. .
Lower ing Time,' Power Down: 3 . 0 sec.
Return-to-Dig: 4.0 sec.
Backhoe:
Model: Specify
Hydraulic System:
,Pump: Front mounted, positive displacement
gear type tandem pump
'Pump capacity: 33'gpm @ 2200 rpm @ 2550 psi
Main Relief Pressure: 2550 psi
Filtration: 10 micron, full flow replace-
able cartridge on return line .
Control Valve: sectional four spool valve,
boom, dipper, bu~ket and swing
Foot swing control
swing: Hydraulic, cushioned swing stop
stabilizer Valve: Mono cast two spool valve
with pilot checks
Hydraulic Lines: Steel tubing w/brazed or
flared fittings & wire braid high pressure
hose w/crimped, full flow fittings
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Boom:
Extendahoe w/front counter weights
Backhoe Cylinders:
Stabilizer. (2) 4.25" dia.
sWJ.ng' (2) 3.'25" dia.
Boom (1) 5" dia.
Dipper (1) 5" dia.
Bucket ( 1) 3. 5" ,dia.
Dipper Extension (1) '3" dia.
Backhoe Bucket: 3611 Ditch cleaning, rake
, bucket
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GaUQes & Instruments continued
city of Clearwater Specifications
Voltmeter
Horn
Parking brake warning light
tiahts: ,
,Two shock ,mounted head lights, quartz halogen
Two quartz work (front ~f canopy)
Two quartz work (rear of canopy)
combination tail, stop, directional and
'flashers '
Rotating beacon
pptional Equipment:
Back-up alarm
8.M.V. Emblem
swing around seat w/seat belts
Hydraulic oil cooler
Full length engine side panels
,~ull lock up package, all locks to be keyed'
alike ,
R~O"P.S. canopy
Heavy duty g~ille
Two complete sets of keys
Power Train:
Transmission: Full power shuttle and torque
converter, 4-speed forward and reverse sliding'
spur gear in ~st and 2nd synchro-mesh in 3rd
& 4th.
T6rque Converter:.
, Single stage hydrokinetiq type (2.78 to
1 ratio) , ,
Reversing unit: Power hydraulic clutches
Brakes: Individual or simultaneous foot
actuated, hydraulic self-adjusting, wet
disc,
Parking Brake: Over-center hand operated
'Final Drives: Multiple gear reduction
Differential Lock: Standard
Axles Ratings: Heavy duty'
Front: Dynamic 44,000 Ibs.
sta~ic 12,100 lbs.
Rear: Dynamic 54,000 Ibs.
static 15,900 lbs
steering: ,Power steering-hydrostatic
Hydraulic Pump:' Front mounted, positive
displacement, gear type, tandem pump
Pump, Capacity: '26 gpm @ 2200' rpm @ 2000 psi
Main Relief Setting: 2550~ 50 psi
steering Cylinders: (2) double acting
Tires: Front - llL x '16 10 ply, Turf tire
Rear - 17.'SL x 24 10 ply, Turf tire
Throttle: Hand 'and foot
Tool Box: 'Standard
Bidder's Replv
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Boom continued,
,
. ,
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city of Clearwater Specifications
Digging Depth: 14'
Digging Force: 9800 lbs. (bucket cylinder)
6521 lbs. (dipper cylinder)
Truck Loading Height: 11' max.
Reach from Rear Axle: 21' min.
Dual Lever Backhoe Controls:
Boom Lockout:
OVer~center Backhoe lock w/quick disconnect
,Reservoir: Common for steering, loader and
backhoe
street Pads:
Bidder's Reply
I'
Side Boom:
Model: Mid-Western C-580 or equal
B9om: Standard 12' folding, A frame type
Counterweight: 1,000 lbs. hydraulically ,
extended and retracted
Pump: Same pump used for tractor
Wirich: Load winch:,'
Working Load: 8,000 Ibs.
Gear Ratio: 46:1
Cable Capacity: 3/8 - 90'
Cable to be Furnished: 3/8" 60'
Barrel diameter: 3-1/2"
Barrel Length: 5-1/4"
Clutch: Jaw
Boom Winch:
Working Load: 8,000 lbs.
Gear 'Ratio: 46:1
Cable Capacity: 3/811,- 40'
Cable to be Furnished 3/8" - 40'
Barrel Diameter: 3":'1/2"
Barrel length: 3-1/2"
To be, equipped with tail chain
Lifting Capacity: 4500 lbs. @ 4' overhang
1400 lbs. @ 12' overhang
(Lift,w/counter weight extended)
'Line'Speed: 60 F.P.M. mean drum @ 26 gpm
Dimensions of Side Boom Mounted on Tractor:
Width:' Boom folded 94 It
Height: Boom vertical 173-1/2"
Boom folde'd 100-3/8" ,
Controls: To be compatible with side boom
To be installed on tractor,by vendor
.<1'
j'
Manuals: 2 copies, parts
2 copies service
2 copies all tech. service & update
bulletins
The City of Clearwater will withhold $200.00 from payment of invoice'until
all manuals have, been delivered.
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city of Clearwater Specifications
Bidder's Rep~y
I '
Training: The dealer and/or factory shall provide a mechanic.traininq
instructor for a training session at the city Garage., This training shall
orient city mechanics on what, to expect and how to handle new equipment
and.mechanical procedures regarding the new unit.
qont1it5.oning:
a., In addition to equipment specified, vehicle shall be equipped
with all standard equipment as specified by ~anufacturer for
this model.
" ,
b. The successful bidder shall be responsible for delivering
equipment that is properly serviced, clean and in first-class
opetating condition. Pre~delivery ~ervice shall include the
following:
1. Complete lubrication
2. Ch~ck all fluid lev~ls to assure proper fill
3. Inflate' tires to proper pressure
~4. Check to assure proper operation of all accessories, g~uges,
'lights and mechanical features ,
5'. Cleaning of vehicle, if, ,necessary I and removal of all,
unnecessary tags, stickers,' papers, etc.
, I
c~ A warranty statement will be in-
cluded with ~id package
,'.
, . d~ Tractor will have the capability of '
mounting a Mid-Western hydraulic
"sideboom model C-580
e. "one complete set of filers will
come with each tractor delivered
f. A copy of the latest product broch-
ure to be included w/bid package
The city of Clearwater reserves
the right to ask for a full demon-
stration of the unit bid. If a
demonstration is required, it will
be the responsibility of the vendor,
to provide a unit to the City of
Clearwater, or arrange for trans-
portation of city personnel to view'
the unit'bid, at nd additional cost
to the City of Clearwater.
h. Unit to be equipped with all
standard equipment for this model
g.
L,oBaTrac. wp4
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Clearwater City Commission
Agenda Cover Memorandum
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Heet ing Dote:
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SUBJECT:
Purchase of street Sweeper
-
RECOMMENDATION/MOTION:
Award a contract to Florida Municipal Equipment, Lakeland, FL, for the purchase
of one street sweeper, at a cost of $105,890 which is the lowest, most responsive
and responsible bid submitted in accordance with specifications; financing to be
provided under the city's master lease-purchase, agreement' with Security Capital
corporation,
~ and thot the oppropriate officials be outhorized to. execute some.
BACKGROUND:
Bids were solicited and received for the purchase of one truck chassis mounted
vacuum street sweeper. Staff recommends Florida Municipal Equipment, Lakeland,
FL, the low bid, be awarded the contract for Bid No. 125-94.
'This purchase replaces Vehicle No. 2090.23, a 1985 Mobile Sweeper, used by the
public Works/Stormwater utility Division street and parking lot sweeping
activities.
The replacement purchase was approved by the city commission during its 1992/93
budget hearing meetings and is listed on the approved vehicle replacement list as
published in the 1992/93 budget.
Funding for this purchase is budgeted in project Motorized Equipment--Lease
purchase, 315-94221-564100-590-000, which has available funds of $1,124,796.62 as,
of June 22, 1994.
Fiscal year 1993/94 budgetary impact for the lease-purchase is approximately
$6,246 (principal: $4~521; interest: $1,725).
,.
,
Reviewed by:
Lego.l
Budget
purchDsing
Risk Hgmt.
CIS
ACH '
Other
~-
~N/A ~#
N/A
.....U,--nt-
Originating Dept:
General Services
Costs: $ 105.890
Total
~ :
Public ~orks/Stormwater
Utll ity
$ 6.246
Current Fiscol Yr.
commission Action:
o Approved
o Approved'w/conditions
D Deni ed
o Continued to:
J
Advertised:
Dnte: 4/22 & 4/15/94
Paper: Tampa Tribune & P.C.
Review
o Not Requi red
Affected Parties
~ Notified
181 Not Requi red
runding Source:
t.iil cap! tal 11l'f).
o operating
D Other
Sl.bIittcd by:
Cl Ha~
~ Printed on recycled paper
Appropriation Code:
315-94221-564100-590-000
Attuchmcots:
Bid Tabulation/Bid Summary
7/1174 tl\~O
D None
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'~ID 125-94 "OPENED MAY', 17, 1994
BID TAB" I '
STREET SWEEPER
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',CITY' OF"CLE'ARWATER
InCCI'office CO.'I'cspondence Sheet
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:EHzabeth M,D#~ City Manager
William 0, Baird, General S'ervices Director
/'Cynthia GOlldea'u, City CI'e~k
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Sh'ccl Swcepc.'~~^geil(Jn Dnclmp
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DATE:
July I, 1994
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Ourl'ng the ,1992/93 b~dget 'year, tlli~ unit was costing $1.882 per opcrationai h'our. During'
1993/94, the unit is costing $3.219 per operatio'nal hour and needs a~d.itional major repairs."
Public service has also requested the unit be changed'froma "sweeper" to a "vaclmm-lype" unit
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,cycle. ,I am now requesting replacement because it wuuld ~ot be prudent to expend im esUmated
$40,000 ~or repairs on an worn-out piece of equipment that, no ,longer meets the using
depa~'tment's needs.
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C LEA R W ATE Rt F LOR IDA ~ 461 8.4748
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Invitation for Bid 125-94
Truck'Mounted Vacuum
Street Sweeper
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ISSUE'DATE:
April 26', 1994
. ;', MAIL '. B IDS TO:
City of' Clearwater
Purchasing Division
P'. 0.' Box 47~8 '
C~earwate~,' ,FL 34618:"'4748
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CitybfClearwater
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711 Maple' Street ,-' ,
. Clear~~ter; :FL 346~5:
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,BIDS' MUST
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'1994
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Bids may not ,
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bZJ4~d
George E: ~ 'McKibben" , '
Purchasing Manager
be,withdrawn
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STATEMENT OF NO' BID
125-94
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NOTE: If you do not intend to respond,' please 'return ,this
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City 'of Clearwater/Purchasing
P.'O. Box 4748
Clearwater, FL 34618-4748
'We'- ,the undersigned; have declineq to bid on 'the 'above noted
Invitation, for Bid for the ,following reason(s):
. In'suff'icJ.ent, time to respond t<;:> the Invitation' for Bid..
Do not offer this' prod~ct/service.
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Our schedulE':.\will not, permit us to pe'rform.
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Unable to meet insurance requirements.
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Remove 'us from your' "Bidder Mailing List."
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Other (please specify below) .
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REMARKS
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,We understand that 'if a Uno bid" statement is not returned,'
, our name may be removed from the Bidder.' s List.,of the City of
,clearwater.
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BID RESPONSE FORM (125-94)
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Item
,No. Qty.
Commodity'De~cription
Total
Price
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1 ea.
'New Truck Chassis Mounted,
Vacuum Street Sweeper
(Per attached specificati~ns)
$
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Alternate: Pleas~ provide price for alternate
fuel (Natural Gas) Powered Vehicle
if available', ' $
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Please ,return two (2) copies of Bid Response
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F..O.B. CLEARWATER
Delivery:
after rec~ipt of order./
Payment terms:
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',Contact Donald Long, 813/462-6833, with questions regardi~g
this bid.
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BIDDER REPRESENTATION
,I ,represent that this bid is submitted in,compiiance with all
terms, conditions and specifications'of the.ln~itati6n ,for
Bid 'and that I am authorized by the owne~s/principals to
execute and submit this bid on behalf of the business' I
identified below,
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,BUSINESS NAME:
FID#
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STREET 'ADDRESS:
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CITY, STATE, ZIP CODE:
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PRINT/TYPE ,NAME OF AUT~ORIZED REP:
TITLElPOSITION OF AUTHORIZED REP:
, SIGNATURE OF, AUTHOR~ZED REP:
, DATE SUBMITTED:
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TELEPHONE
FAX NUMBER:
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, CITY' OF CLEARWATER
Specifications,
It is the intent of the following specifications to reflect the desired
requirements of the city of Clearwater. Alternate equipment or exceptions
to the specifications set forth MUST be so stated in your bid. '
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Bidder must use the following form to answer ALL bid 'specifications by
individual line items. All sizes, ratings and capacities ,must be shown
whether, above or below requirements.. Indicate whether each item Is
standard, optional and/or heavy duty. THIS MUST BE DONE IN ORDER TO BE
CONSIDERED 1\ VALID BID. FAILURE TO COMPLY MJl.Y C1\USE YOUR BID' TO BE
REJECTED. Responses submitted provide the ,basis, for fair evaluation.'
Alternate bids shall be clearly, indicated as such and deviation from the
applicable specifications plainly noted~ '
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This specification describes an environmentally controlled and silenced
vacuum street sweeper. Due to the heavy sweeping requirements,
:recirculating or regenerative air-type sweepers are not acceptable.
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Specifications for: (1), New, Truck Chassis Mounted Vacuum street Sweeper
The sweeper shall be mounted on a short wheelbase,' standard, commercially
available chassis.
city of Clearwater Specifications
Bidder' Proposed Unit
Sound Control:
without detrac~ing from its suction performance
the sound pressure level shall be 74 dB(A)
maxim~m per 50' OSHA'standard at manufacturer's
recommended operating speed. Bidder to install
sound suppression package 'and certification to
confirm their fig~res.
dBlAl
'The in-cab sound pressure level shall not
exceed 72 dB (A) MAXIMUM.'
dB(Al
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cab & Chassis:
specify Chassis Make:
specify Chassis Model:
Vehicle Weicrht:
'GVWR - 29,500 lbs. minimum.
Wheelbase maximum 134".
Cab shall be cab over engine-type,
convention~l cab~ are not acceptable.
,Dual steering: '(standard)!'
Power steering-shall be supplied to both the
right and left-hand'sides.
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,New Truck Chassis Motinted Vacuum stree~ Sweeper
city of Clearwater specifications
Bidder Proposed'Unit
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The fully independent system shall include
as a MINIMUM:
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(a) Two (2) separate, chassis manufac-
turers, steering,gearboxes.
(b) Two '(2) 'drag links. '
(c) Two (2) Pitman arms.
NOTE: CROSSHAFT CONNECTED GEARBOXES
,ARE NOT ACCEPTABLE.
Right~hand side dash panel 'shall include a
speedometer/odometer with trip meter, fuel
gauge; parking brake engaged indicator light,
low air pressure indicator light, directional
'indicator, and high beam' indicator light.
. Right-h~nd side"steering column mounted
directional stalk, high beam switch, horn and
wiper, controls in addition to the right-hand
side., ,
'All:controls, gauges, and dash panels must be
the chassis manufacturer's original equipment.
Generic 'parts will NOT be acceptable.
Axles: ,
Front' axle shall be 12,000 Ibs. MINIMUM.
Turning radius shall be 21'611 MAXIMUM to
outer, front tire. '
'Rear' axle shall pe 21,000 lbs. MINIMu}1.
NOTE: . . As a two-speed rear axle is
necessary for the provision of proper
sweeping and travel speeds, the
manufacturer must include same in bid.
Ratio: 5.86/8.17
, Brakes:
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Servic~ brakes shall be full air ONLY.
Rear' brakes shall be full air ONLY.
Parking brakes shall be spring set and in~cab
controlled.
Low pressure indicator(s) shall be supplied.,
An air dryer shall be supplied.
Air, compressor - 9.5 cfm capacity minimum,with
~ dry-type air cle~ner on intake.
. Frame:
High tensile steel frame rail.
RBM shall be adequate to accommodate body and
equipment with acceptable reserve.
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New Truck Chassis Moun~ed Vacuum street Swe~per
,citv of Clearwater Specifications
Front two pin shall be supplied.
Bidder Proposed DDit
Suspension:
Front suspension shall be 11,000 lbs. MINIMUM
at ground load rating. ,
Front shocks shall be supplied.
Rear suspension shall be 18,500 lbs. MINIMUM,
with multileaf springs.' ' "
\olheels & Tires:
Two (2) single front tires.
Two (2) dual rear tires.
All rims shall be disc-type.
Tire~'- S~x (6) first-line tubeless radials
11.00R 22.5-14 ply rated.
Rear tir~s shall be Gro~p IV all-season-type.
" Enqirie:
Diesel engine with MINIMUM,~70 hp @2600 rpm.
Torque shall not be ,less than 412' lbs.ft. @
1600 rpm.
Engine shall be water cooled, 4 stroke with
antifreeze to -35QF.
Engine Eauipment:
Alternator shall,be a MINIMUM of'90 ampere. .
Batteries shall be two (2)' 12 volt, 535 'CCA
MINIMUM. ,
A heaVy-duty dry-type air cleaner shall be
supplied ~ith restriction indicator.
A viscous clutch fan shall be supplied.
'A full flow oil filter shall be supplied.
A fuel/water separator shall be supplied.
Transmission:
Transmission shall be an Allison AT-545
automatic with auxiliary return line 'filter.
Sweeping gear to lift automatically when
reverse gear is 'selected.
Cab:
Seats shall be two (2) fully adjustable bucket
seats with approved belts. ,
Both seats shall be,fully padded with heavy-
duty vinyl upholstery ,over foam rubber seat
cushion."
Sun, visors shall be supplied 'for both sides.
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New Truck Chassis Mounted Vacuum street Sweeper
city of Clearwater Specifications
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Bidder Proposed unit
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Arm rests shall be supplied for both sides.;:
F'resh' air, hot water' heater "wi th full width
defroster and multispeed fan.
Dual, two-speed electric windshield wipers
with washers shall be supplied.
Cab fender and extensions shall be
supplied.
Mirrors.' (2) 6" X 6" with additional convex
mirrors of adequate size and placement for
sweeping equipment view shall..be supplied.
Grab handles to provide three-point entry on.
,both'~ides shall ,be supplied.
Air conditioning, factory A-134 system
:AM/FM'radio only. '
Fuel Tanks:
One (1) tank shall be rear mounted to supply
the truck engine with gauge, in cab. It shall,
be 40 gallons MINIMUM.
One (l) tank shall be mounted to,the ,side of
the sweeper to supply the sweeper engine with
a sight gauge. It shall provide a minimum of
11 hours' operation. Minimum of 26 gallons.
L'ights:
'All lamps 'and reflectors supplied shall comply
with federal regulations.
Four-way flashers shall be fitted.
Baci~up l~ghts (2) shall befitted.
A cab-mounted strobe with limb guard shall
be included.'
Warranty:
The basic vehicle and transmission shall be
warranted' by the manufacturer for a period of
'.,. two (2) years. The engine shall be warranted
'for a minimum period of two (2) years.
Sweeper Eauioment:
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Specify:sweeper Make:
specify Sweeper,Model:
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New
Truck'Chassis Mounted Vacuum street SWeepe~ ,
City of Clearwater Specifications
, Bidder Proposed Unit
Power Pack:
power'shall be supplied by a heavy-duty,
naturally-aspirated, industrial diesel.
It shall be 4 cylinder, 4 stroke water-
cooled and antifreeze treated to -400F.
i44 cu.iri. displacement minimum. 86 bhp
@2600'rpm. .'
The unit shall be capable of operating
within a temperature range of -400 to +1260F.
with manufacturer's full 'warranty approval.
specify: Make':
Model:
Horsepower: ' @ r~m.
Torqu~: ft.lbs.@ rpm.
'State recommended engine operation speed.
Heavy-duty; dual element air ,filter,with
restriction indicator.
Full flow oil filter.
Fuel pump and 'filters, water trap and manual
priming provision.
The coolin'g fan shall be 10 bladed and 20" in
diameter.. V-belt driven.
The engine water' pump 'shall be gear driven.
Separate 12 ,volt, 55 ampere alternator shall
be mounted. '
'High' coolant temperature and low oil pressure
'shutdown system to be provided.
. The engine shall be sound suppressed and pod
mounted in a low prOfile tub.
The tub shall be separately mounted from the
,body and, shall be capable of being removed
from ,entire sweeper frame by four (4) bolts.
To reduce vibration and sound, ONLY the
"',, engine, transmission and turbine shall be
, '" li ve II mounted and free f loa ting .
, The engine tub shall have a walkway completely
,around it.
The engine compartment shall be fully sealed
to protect against sound and contaminants.
Engine shall be equipped with a stainless
steel'muffler.
Access to engine compartment shall include a
nonskid, grip-type platform mounted between
the cab and hopper body.
Fuel consumption not to exceed 3.17 gallons
per hour' at continuous recommended auxiliary
engine operating speeds. 'Bidder to furnish
proposed engine manufacturer's power curve
with, bid to substantiate their,figures.
rpm
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New Truck Chassis Mounted Vacuum Street Sweeper
city of Clearwater Specifications
Bidder Proposed Unit
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Sweeper Engine controls & Instruments: (Cab Mounted)
Electric tachometer.
Hourrneter..
Key 'start switch with:cold aid start.
All sweeping, controls shall be easily
accessible to the operator from either the
right or left side driving position.
Three-position switch for gutterbrooms, vacuum
nozzles, ,and main broom. Positions,l and 2
are for raising and lowering. The third
position automatically activates water sprays
for the gear. .
Warning lights shall be furnished for low oil
pressure, high engine temperature, low voltage,'
body weight load, and low sweeper water tank
level. I
All the above controls in addition to the
chassis engine "ignition, FTO engagement, and
gutterbroom,speed control valve shall be
mounted on a panel extension centrally located
in the cab. .
Enqine Throttle:
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Throttling of the engine shall be by means of
an air-operated 'solenoid device.
It shall provide multiposition operation
control of engine rpm.
Sweeper Bodv:
Body fabrication shall be reinforced 10 9auge
steel ,MINIMUM with a chromium stainless steel
floor. All seams to be continuously welded.
Sweeper manufacturer to submit a letter
certifying the hopper construction if
. requested. '
Body to have volumetric capacity of 8.0 cubic
yards MINIMUM.
A hydraulically operated, two (2) hinged, full
width rear door with adjustable latch and
inspection door shall be provided. Both doors
'shall be fully sealed.
A weight load indicator shall be located on
the cab"cqntrol panel. ,
A stowable safety prop with locking 'latch
shall be provided.
All debris'conveying steel tubes shall have
replaceable rubber liners.
All main ,inlet tubes shall have automatic flap
covers with in-cab controls.
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Body raise'and lower shall be by a
spherical/joint-mounted two-stage
hydraulic cylinder with~power return.
Body dump angle shall'be.60o MINIMUM.
Vacuum Turbine: (Impeller)
',Impeller shall be direct driven, single stage
centrifugal type.
Shall be 29" diameter, 3" width MINIMUM.
Shall have a minimum of sixteen (16) hardened
steel vanes. .
Impeller housing shall have three (3) ports
for 'inspection. It shall be mounted of
antiabrasion manufacture;
The impeller housing exhaust port MUST have
an automatic safety blank off plate, when body
,is raised.
The connection of impeller to drive system and
engin~ shall 'permit the impeller to' free float
within its housing. '
'The impeller shall'be gearbox driven via an
adjustment~free fluid drive coupling. Belt,
drive is NOT ACCEPTABLE. ' '
state'impeller rpm at recommended, auxiliary
engine operating speed.
The engine and impeller compartmen~ shall be
, sealed against sound transmittal and dust
ingestion.
Fan exhaust is to be sealed and air is to be
exhausted through sound suppressed roof
vents.
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New' Truck 9hassis Mounted Vacuum street Sweeper
city of Clearwater Specifications
,Bidder Proposed 'Unit
Vacuum Hose:
Steel rein~orced flexible rubber with outer
"
cover.
10" ,diameter with self-aided cleaning
feature.
Side Brooms: (aot~ Right and Left Sides)
steel tine, 1-piece, disposable, 20" dia.
Direct hydraulic drive with relief valve.
In-cab controls to vary speeds 0 to 140 rpm.
Brooms shall be raised and.lowered hydrau-'
lically by 'in-cab controls.
provisions shall be .made for curb pressure
'ad jus tment. .
Brooms shall be free floating, trail arm
suspension .'
,Brooms shall have 2 wate,r sprays 'for dust
control~
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New Truck Chassis Mounted Vacuum street Sweeper
city of Clearwater Specification~
Bidder Proposed unit
'Brooms ,shall be capable of operating
independently of other sweeping gear.
spotlights shall be provided over each
broom. '
Widesweep Broom:
Polypropylene underbody broom shall be
supplied.
16" diameter MINIMUM. ,
53" length MINIMUM. Shall have in-cab
controlled hydraulic swivelling from left to
right and vise-versa.
Sweeping width to be 88" MINIMUM.
Hydraulically, driven constant speed with
adjustable pressure and patented .flotation
system.
Shall ha~e four (4)' water sprays for dust
control. ' ,
Wi~esweep,broom shall be capable of being
changed without r~moving, any parts other than
the side cover of the broom.
Broom shall be capable of 'being operated
independently of other sweeping gear.
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suction Nozzles: (Both Right and' Left Sides)
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Nozzles shall be of metal alloy construction
,with replacem~nt liner, rubber sk~rts, arid
curb guard. '
cylinder suspended and ra'ised/ lowered by
in-cab control. ' ,
Multiple, interior jets shall provide dust
suppression and lubrication for debris
conveying tubes.
Nozzle carriage shall be provided with two
(2) adjustable rubber tired wheels of 10"
diameter minimum. , '
An in-cab pneumatically operated control
shall permit the remote adjustment of the
nozzle open~ng to accept bulky, light debris
such ,as paper and leaves. '
The nozzle shall be capable of 'tracking
independently 'from the chassis. .
Nozzle assembly is to be attached to the
sweeping framework via a aetachaple self-
aligning ,drawba~.
Ncizzle shal~ b~ capable of being operated
independent,ly of other sweeping gear. ,
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New Truck chassis Mounted Vacuum street Sweeper
city of Clearwater Specifications
Bidder Proposed Unit
Sweeper HVdraulic System:
Hydraulic system as per,manufacturer's
,requirements.
Functions:
(a) Body/rear door - raise and lower.
'(b) Widesweep - slewing r~ght t? left and
" ,rota'ting.
,(c) Gutterbroom - rai~ing, lowering and
. rotating.
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To ensure .adequate cooling. reservoir capacity
'tp pump 'output shall be minimum 2:1 ratio.
state pump' output at recommended auxiliary
engine operating speed. Coolers are not
acceptable.
Rese~voir shall be twenty (20) gallons
mInimum arid capable of maintaining continuous
operation ,without overheating. '
All circuits shall' be protected with relief'
valves. ,
'Fluid level sight glass ~ndicator to be
~rovided.' ' <
Spin-on',sump filter. Spin-on return filter
with pressure bypass. For ease of maintenance,
the filter shall be externally 'mounted.
eady tip/rear door functions shall be via an
"air,operated PTO system from the chassis'
,transmission. ' Controls for raising/ lowering
shall be located on the right side of,the
vehicle forward of the rear tires. '
All sweeping equipment functions shall be
powered by a gear-driven hydraulic pump off the
auxiliary engine timing case,
All hoses shall be color coded black to
~acilitate troubleshooting.
Water system:
GPM'
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Water tank shall be fabricated integral to the
hopper body and constr~cted of chromium stainless "
steel. corten steel is NOT ACCEPTABLE.
Capacity,shall be 330 gallons MiNIMUM.
The water pump shall be self-priming and not
'subject 'to aamage when. operated dry.
All water jets shall be independent. ,
A quiCk-disconnect coupler shall be 'provided
fo~ the sweeper fill. ' I
,A washdown hose shall be provided.
The reservoir shall have three (3) ~rain, and
two (2) 'flush-out ports.
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New Truck Chassis Mounted, Vacuum street Sweeper
'1
. 'city of Clearwater Specifications
The reservoir shall be capable of being
filled by hydrant or garden hose.
Hydrant fill must have prefilter. '
All rigid lines shall be of stainless steel
nlanufacture.
An external filter'shall be piovided. The
filter ,must be ~ccessible without lifting
the body. A shut-off valve 'shall be' pro-
vided to' isolate the filter for servicing.
All hoses shall be color coded blue to
facilitate troubleshooting.
,Water tank low level indicator to be mounted
in the ,cab.
Bidder prooosed Unit
Air System:
Fea'tures :
Self-purging air dryer. ,
, Air filters - water trap and filter
with ' micro fog lubricator kit.
Pneumatics: ,
~Separate sweeper storage reservoir.
Pneumatic valves housed in weatherproof
systems locker activated by cab-mounted
switches. ' , . ,
Functi6ns~' , '
(a) Wideswe~p-raise and lower/road pressure.
(b) Nozzle-raise and lower.,
(0) Nozzle-maxigap/large debris pick up.
(d) Changeover of inlet openings from left
to right and vise-versa and catch basin
hose operation diversion.
'(e) Multispeed engine management.
All,cylinder seals to be interchangeable,
except for auxiliary engine cylinder throttle
control.
Central Systems Locker:
'f
All,main controlling elements for the unit's
electrics, pneumatics, 'water and hydraulics
shall be contained in an accessible sealed
weatherproof side locker.
Each system shall be contained on a systems
wafer. '
Each system wafer shall 'be removable.
, Test,' ports shall be provided for each system.
The entIre iystems locker shall also be
capable' of ,detachment should, any' maintenance
be requIred. ,
All electrical wiring shall,be contained
within flame-retardant conduit. All fuses
(6) shall be ea~ily accessible.
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New Truck Chassis Mounted Vacuum street Sweeper
Bidder proposed unit
"city of' Clearwate~ Specifications
All wires. to be color and number cade~
for ease of troublesh?oting. '
Safety:
Dump controls shall be located on the right-'
hand side of the vehicle forward of the
rear tires.
Two (2) amber strobes, one cab mounted, the
other rear mounted, shall be fitted. Both
shall have limb'guard protection.
A back-Up alarm of NOT LESS than 107 dB(A)
shall be fitted and shall sound in reverse
gear automaticallY.' .
Automatic pickup in, reverse gear of ,all
sweeping equipment 'shall 'be supplied.
A preprogrammed single stick "ERGO"-type
mas~er switch shall control all sweeping
gear. When activated it willrais~ all J.
'sweeping equipment and shut off all water.
,When deactivated, all functions return to
previous'settings. A switch shall be'
provided for each operating position.
Rear door mounted arrow board shall be
supplied. Unit 'shall not protrude above top
of b6dy. control~ shall be mounted'centrally
in cab. '
Paint:
Furni5h~cab and sweeper body with two (2)
coats of ,standard accepted, color - white.
Underside of'machine to bepairited'satin
, 'black.
Warranty:
The' sweeper and auxiliary engine shall carry
a two (2)-yearjunlimited hours war~anty, 100%
parts and labor MINIMUM. Include manufacturer's
warranty statement with your bid.
state your warranty p~riod.' Ar~ the parts and
labor covered 100%? Is the fan and housing
,included ,in the warranty? ,
Sweeper engine warranty work is to be carried
. out by its, respective manufacturer or
, authori~ed dealer.
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New Truck chassis Mounted Vacuum street SWeeper
city of Cleorwater Specifications
Bidder Pr~posed Unit
Parts:
Guaranteed forty-eight (48) hour shipment of
sweeper parts after placement' of order, or said
,parts provided free. InclUde manufacturer's
parts guarantee statement with your bid. '
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Manuals:
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Sweeper:
(2) Driver's Guide, (2) Parts List
Manual, (2) Maintenance Manual, and ~
(2) Troubleshooting, Manual.
Truck Chassis: '
(1) Owner and Operator's Guide,
(1) Parts, Mairitenance Manual,< Trouble-
shooting.
Transmission: '
(1) 'Driver's, Handbook, (1) Parts,
Maintenance Manual, Trouble-
, shooting.
Sweeper ,Eng ine: '
(1) . User's Handbook, (1) Parts,
I Maintenance Manual, Trouble-
, shooting.,
Maintenance:
:)
A video tape shall be included at time of
delivery_ The tape shall describe proper
operating and maintenance procedures.
Alio R~quired: '
2 days'operator and mechanic training
on equipment once unit is ready for
service.
'Documents:20 day tags
Certificate of origin
Application for title
Invoice
Documents must accompany ,vehicle when delivered to Fleet Maintenance.
Manu~is: 2 copies parts
2 copies service
2 copies all tech. service & update
bul'letins
2 copies hydraulic blu~ prints
Manuals to' include both cab'& chassis and, sw~eper.
The. city of Clear~ater will withhold $500.00 from payment of invoice until
all manuals have been delivered.
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New rruck Chassis Mounted Vacuum street sweeper
City of clearwater Specifications
Bidder Proposed unit.
.'
Training: The dealer and/or factory shall provide a mechanic training
instructor for a training session at the city Garage~ This training, shall
orient city mechanics on what to expect and how to handle new equipment,
and mechanical procedures regarding the new unit. '
Conditioning: '
a. In addition to equipment specified, vehicle shall be equipped
with all standard equipment as specified by manufacturer for
this model, and shall comply with'all E.P.A. emission standards
and motor vehicle safety standards as established, by u. s.
,Department of Transportation regarding manufacture of motor
vehicles.
b. The successful bidder shall be responsible for de'1ivering
equipment that is properly serviced, clean and in first-class,
opera ting condition. predeliyery service shal'l include the
followiryg:
1. Complete lubrication
2. Check all fluid levels to assure proper fill
3. Adjustment of engine to properope~ating condition
4. Inflate tires to proper pressure
5. Check to assure proper operation of all"accessories, gauges,
lights and mechanical features '
6. Front end alignment and wheel balanced'
7. . Cleaning of vehicle, . if necessary, and removal of all
unnecessary tags, stickers, papers, etc.
c. The city of Clearwater reserves the
right to ask for a full demonstration
of the'unit bid. If a demonstration
is required, it will be the respon-
sibility of the vendor to provide a
unit to the city of Clearwater, or
arrange for transportation of City
personnel 'to view the unit bld~ at
no additional cost to the. city of
Clearwater. '
d. A warranty statemen~ will be included
with the bid package.
e.
One complete set of spare filters will
be included with the unit when deliver~d
to the'City of Clearwater.
Bid must include the latest product
brochure for model bid.
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.g. Unit to be equipped ~ith all standard
equipment for this model.
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Clearwater City Commission
Agenda Cover Memorandum
Item '#
Heeting Date:
11.
7hfJlr'-j
SUBJECT:
Purchase of Truck with Telescoping Boom and Aerial Platform
,RECOMMENDATION/MOTION:
Award a contract to utility supply and Equipment, College park, GA, for the
purchase of one truck with 90' boom, platform and crane, at a cost of $122,750.00,'
which is the lowest, most responsive and responsible bid submitted in accordance
with specifications; financing to be provided under the city's' master lease-
purchase agreement with Security Capital Corporation,
~ and that the approprlato officials be authorized to execute same,
BACKGROUND:
Bids were solicited and received for the purchase of one truck with boom, platform
and crane. Staff recommends the low bidder, utility Supply and Equipment, be
'awarded the contract for Bid No. 138-94.
This purchase replaces Vehicle No. 1602.1, 1981 Chevrolet 65-foot bucket truck.
The Fleet Maintenance Division of the General Services Department has $120,000
budgeted for the replacement of this vehicle; both General Services and Parks and
Recreation recommend replacing this vehicle with the 90' boom truck. The
replacement vehicle will provide greater flexibility in responding to the varied
needs of the Department and save the majority' of the rental fees presently
,expended for this purpose ($2,000 - $10,000 annually depending upon maintenance
needs and special projects). This vehicle will continue to be used by the Parks
and Recreation Department for the maintenance, repair and installation of lighting
systems at city athletic fields, parking lots, public buildings, the u.s. 19
lights, and the like.
The replacement was approved by the city commission during its 1993/94 budget
hearing meetings and is listed on the approved vehicle replacement list as
published in the 1993/94 budget.
Funding for this purchase is budgeted in project Motorized Equipment--Lease
Purchase, 315~94221-564100-590-000, which has available funds of $1,124,796.62 as
of June 22, 1994.
Fiscal year 1993/94 budgetary impact for the lease-purchase is $0.
Reviewed by:
Legal
Budget
Purchasing'
Risk Hgmt.
CIS
ACH
,Other
A
Costs: $ 122.750
Total
$ -0-
Current Fiscal Yr,
COO1Ilission Action:
o Approved
o Approved w/condltions
o Denied
o Continued to:
slbnftted by:
Ci MO~
Advcrti sed:
Dote: 5/06 & 5/13/94
/'~ Paper: Tampa Tribune & P.C.
Nt, Review
o Not Rcqui red
Affccted Parties
181 Not If I ed
181 Not Requi red
ng Source:
Capital Imp,
Operating
Other
Attaclunents:
Bid Tobulation/Bid Summary
'1/*1/ metn~
o None
Appropriation Code:
315-94221-564100-590-000
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',';' DID 1311-514,', OPBHml NAY
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TIU1<% WXTH TKlo'!SCOPXt~Q BOOM. URIAL ~OU PLATVOJIH
t,
27, 1994,
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UT1L. ,S?!'. & EQUIP.
OENERAL OMC TRuer.
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TALLAHASSER, FLORIDA
TAMPA. FLORIOA
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TOTAL
~RICE
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138,'150.00
ECI-4-8S-JI
138,'193.00
&C!-,4 -85-JI
'123;620,00';", ':
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CITY OF CLEARWATER
,IIl'el'OffiCC Co'rrcsp'ondcncc S~JCct
TO:
Elizabeth M. Deptula" City Manager
William O. B~~eneral Services Director
FROM:
COPIES:
SUBJECT:
vtynthia Goudeau, City Clerk
Tnlck with Telescoping Boom and ACl'h\l P'ntform~~Agcnda Unclmp
DA TE:
July 1, 1994
j .
The Parks an~ Recre.1tion Department has requested two upgrades for this vehicle's replacement:
1, The boom extension was changed from 65' to 90' to accommodate all of Parks and
ReCreatiojl'~ activities. Vendors informed Parks and Recreation staff that they could get
the unit for Fleet Maintenance's budgeted amount of ,$120,000 which would also save
Parks and Recreation annual rental fees ($2,000 to $10,000) for a 90-foof boom vehicle.
, ,
2, Due to exposure to electrical wires, Parks and Recreation also requested an insulated last
seclionof the boom. ' ' "
When the bids were opened, the two upgrades cost $138,750 or $16,000 more than Fleet
, Maintenance's budgeted amount. The 6St boom, as a straight replacement, was not specifi~d.
However, the 'alternate bid of a 90' boom without the insulated section of boom was bid at
$122,750. '
Utility Supply and Equipment was the low bidder for both the 90' insulated and non-insulated
boom (Florida Hydraulic Machinery bid a 90' non-insulated boom). Since Parks and Recre.1tion
declined to secure $16,000 for the insulated bool11, Fleet Maintenance recommerids the purchase
of the alternate bid, the 90- non-insulated boom, and the Parks' and Recreation ,Department
concurs with this recommendation. Fleet maintenance will absorb the $2,750 over budget
amount for this replar.cment.
In September I the Fir~ D~partl11C11t will be replacing its boom ,truck. Fleet Maintenance in
. cooperation with' the both Fire and Parks and Recreation attempted to see if this vehicle, could
be used as a substitute for one of the boom replacement purchases, Unfortunately, we were not
successful in this endeavor--the Fire truck is so large and so heavy that it must be used on
, tarmac, clay .or other extremely-hard surfaces. The vehicle' cannot be used on soft (grass)
surfaces and this negated. any benelicial use by the Parks and Recrention Department (see
allachment).
WOI3:pat
AtlflChment
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Bob ~ckwoQd called for Chief Davidson re: bu'cke~ truck;
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Based ,on our (Fire's) operation of the vehicle,,~ould you ,take it onto Frank Tack
ball tield and ~se it to replace the lighting? ' , " ,,'. " ' .',..:
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Franl the:thne tlley leave, hard surface until they take it to where. they want to use
the vehicle; he s'aid anytime you have any (soft??) surface not consisting of ChlY~,
'you wil,J have a pro,blem., '
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The vellicle was weighed 'recently and registered: 36,9901bs,
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What is the size of the boom?
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1602.1
CITY OF CLEARWATER '
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Specifications
It is the' intent 'of the following specifications to reflect the desired
requirements of the city of Clearwater. Alternate equipment or exceptions'
to the'spec~fications set forth MUST be so stated in your bid.
Bidder must use, the following form to answer ALL bid specifications by
individual line items. All sizes, ratings and capacities must be shown
whether ,above or below requirements. 'Indicate whether each item is
standard, optional and/or heavy duty. THIS MUST BE DONE, IN ORDER 'TO BE '
CONSIDERED A VALID BID. FAILURE TO COMPLY MAY CJ'l.USE YOUR BID TO BE
REJECTED. Responses submitted provide the basis for fair' evaluation. ..
Alternate bids shall be clearly indicated as such and deviation from the
applicable specifications plainly noted.
1 - New 90' Telescoping Boom, Aerial Work Platform and Crane
Meet the: following specifications.
city of Clearwater Specifications
Bidder'S Proposed Unit
Cab & Chassis:
,I'
Make:
Model:
Engin,e:
Specify.
specify., '
Diesel, liq~id cooled, 210 gross
H.P. Specify rating.
Maxim~m' capacity cooling, system with
automatic fan clutch,. Must be com-
patible with automatic ,transmission.
System to include a coolant conditioner
and filter, and silicone radiation
hoses~' bypass hoses, coolant and
heater lines.
Fuel-water separator with paper
filter element.
Heavy-duty dry-type air cleaner with
service indicator.
Engine'alarm (light and audible
alarm) and shutdown system activated
by'low engine oil pressure, low engine
coolant level, and high engine coolant
temper~ture or any combination of these
occurrences.
Horizontal exhaust.
, ,
Electrical Syst~m:
Minimum 90 amp 12 v. alternator.
Batteries to have a minimum total
of 1250 CCA @ooF.
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New 90' Telescoping Boom, Aerial Work Platform and Crane
city of Clearwater Specifications
Bidder's Proposed unit
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Transmission: '
Minimum S-speed a~tomatic transmission
,with PTo'opening an~ an additional
,transmission oil filter. To include,
, 'dash-mounted transmission oil tem-
perature gauge, or high temperature
warning light. Transmission to be
Allison MT-653 DRD or approved '
equivalent.
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Axles & suspension: ,
steel front axle and suspension"
minimum 12,000 lb. GAWR. Single
speed tandem drive rear axle,
, minimum 38,000 lb. GAWR. Rear
, suspension must have minimum 5211
:steel walking beams and be ' .'
Hendrickson RT-380 or'approved
equi va'lent '. '
,NOTE: Rear axle ratio to be selected
by bidder in accordance with engine
',and transmission provided. The ratio'
which will provide a loaded road'speed
on level grade of at least 65 mph and
the greatest low gear reduction is
des ired. .
, '
Performance Items:
Factory-installed speedometer,
odometer, ammeter or voltmeter,
f~el gauge,< engine oil pressur,e
gauge, coolant temperature gauge,
tachometer, engine hourmete~ and'
dash-mounted air pressure gauge.
Safety Items: ,
< Turn'signals, front and rear, with
traffic hazard warning switch.
(Heavy-duty Signal-Stat or approved
equivalent. )
'Dual horns, electric. Factory
installed.
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Brakes:
,Full air brakes, mln1mum 12 cfm air
compres~or, ~nd air reservoir(s)
with automatic moisture ejector
valve(s) (not heated) .
Mois~ure ejector valve(s) not'to be
mounted on bottom'of air tank if at
all possible. side or'remote iocation(s}
preferred.
Spring applied parking brake, with
in-cab parking brake pontrol,
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New 90' Telescoping Boom, Aerial Work Platform and Crane
~idder's Proposed unit
city of Clearwater SpeGifications
Rear brakes to be Eaton single
anchor, pin, Rockwell tlQII-series, .
or approved equivalent.
Automatic slack adjusters, front
and rear.
Anti-skid portion of FMVSS-121 not
required. , ,
Low air pressure warning indicators
in cab.
Air dryer between air compressor ,and
the No.,~ reservoir. Bendix AD-4
system Guard, Stratoflex eyclo-gard,
or approved equivalent. To include
heater.
,Tires & Wheels:
Ten' (10) l1R22.5G (14PR) or larger
tubeless radial tires with on/off
highway tread for rear only and
highway tread for front. Goodyear
GIB6 (front) and G144 (rear) or
approved equiv~lent.
Front, inside rear, and outside
rear wheels to be fully inter-
'change~ble.
Chassis,' Frame, Cab:
Minimum 50,000 lb. GVWR, ,factory
certified'.
Minimum' 2,5BO,000 in-lb RBM to rear
end of frame, factory reinforced if
necessary. state RBM bid.
RDM:
REINFORCEMENT Yes( ,) No( )
Minimum 16511 cab-axle dimension.
Two (2) factory-installed steel
fGel tanks, Ice approved~ minimum
BOQ.S. gallon total capacity. Tank
clearances with grbund, and tires must
meet NMFEC requirements.
Must include self-cleaning slip
resistant grating on steps.
Cab Equipment:
conventional cab, with tilt-type
hood and fender assembly.
Full width bench seat, vinyl.
"Hot Shift" power take off' (FTO) ,
installed. To include a dash-
mounted electric-over-hydraulic
switch and indicator light. Chelsea
Model 271 or approved equivalent. .
Electronic PTO overs peed control to
be used. . '
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New 90' ,Telescoping Boom"Aerial Work Platform ~nd Crane
city of Clearwater Specifications
Bidder's Proposed unit
'.
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Air conditioning for cab.
Factory installed.
'Automatic, adjustment volume backup
alarm. Must meet the latest ,issue
of SAB J994, Type B, 107dB(A),. ECCO
Smart-Alarm'(Phone [800) 635-5900)
Model SA-910 or SA-912 or preco
(Phone (208] J2J~1000) Preco-Matic
or approved equivalent. Bid in lieu
of backup alarm specified in GRMH~l.
state manufacturing and model No.
bid.
FaCtory'AM-FM radio with push button
o~ electronic tuning, installed~
Front clearance 'indicators. Factory
or dealer.installed. (Indicators
shall be 'approximately 3'611 in length
'located on the left and right front
corners of the vehicle.)
Dual air horns single base. Factory
installed.
Tinted'glass all windows. Factory
installed.
Front tow,hooks.
Outboard moun~ed brake drums, front
and rear. ' Bid for standard axles and
any optional axles which are,bid.
(NOTE: Allows!bra~e repair without
removing axle hubs.) .
Dust shields for rear brakes.
Factory installed.
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'Warranty:
Delay in warranty start date to
allow for body installation.
(Warranty to become effective when
vehicle iS,placed in service rather
than at time of delivery.)
Extended 'engine warranty (beyond
standard engine warranty) , covering
100~ of parts and labor for all .
'engines and accessory parts between'
crankshaft pulley and flywheel. Bid
for a period of 60 months{150,OOO miles{
6500 hours. The remaining terms, other
than the above,' to be in accordance
with the engirie manufacturer's
published warranty which is closest',
to each warranty bid. submit two (2)
copies of the standard engine warranty'
and of each sp~cial ~~rranty bid. Also,
submit two (2). copies of all extended
engine warranties that are normally
available to commercial customers and
commercial list prices for same.
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New 9P' Telescoping Boom, Aerial Work Platform and Crane
" . Bi.dder's Proposed Unif
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city'of Clearwater'specification~
Length 22', wIdth 96" with 3/16" steel
treadplate floor or wood floor, 6" rub
rail and heavy crossmembers. stake
pockets 9" both sides and rear. Two-
step grip strut ladders with two grab
handles located on both sides near
,rear of bed. Spray suppressant splash
" guards installed.
Full size cab guard.,
General Description:
Unit includes welded base assembly
supporting rotating turret,
hydraulically-powered rotation gear
box, oil reservoir, manual hydraulic
controls monted on curbside of unit
(roadside optional). . Electronic
proportipnal r~mote controls on
platform. Base-mounted hydraulically-
powered, individually-controlled fold-
out-type main outriggers, and chassis-
,mount~d secondary outriggers for full
stablizati~n. High-strength steel .
four-section hydraulically-telescoping
boom ,with two '(2) double-actin~ lift
cylinders. 'Hydarulic self-lev~ling
401lX60n, work platform, power take-Off,
pump, holding valves on all cylinders,
oil, installed on chassis, tested, checked
and ready to operate. Unit certified '
to ANSI A92.2 for Vehicle-Mounted
El~vating and Rotating Aerial Devices.
Bed:
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Minimum Platform Height:
8S; ground to platform floor.
Boom Extension:
. Two' (2) opposed 2-1/2" "Piggybackll
, internal cylinders trunnion
mounted and extending the two (2)
outer .boom sections. Largest
telescopic section extends, with an
'underslung. 3" external cylinder with
2 II rod. '
Insulated last boom section.
Working
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Range,: ,
, 90' maximum height
'maximum side reach
horizontal.
and 58,'
with boom
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New' 90' Telescoping Boom, Aerial' Work Platform,!a~d Crane
Bidder's Proposed unit
City of Clearwater Specifications
Platform :,
Inverted "A" subframe with steel
frame expanded metal floor and light
'wall tubular 'rails. Detachable
\ platform support'iitted to end of te~e-
s'coping se,ction with 2" diameter
platform pivot shaft. Equipped with
,safety chain on opening and two (2)
safety belt lanyard attachment loops.,
standard rating 600,lbs.
Leveling System:
Hydraulic "closed": system consisting
of twin platform cylinders' inter-
'acting with a boom-actuated master'
cylinder mounted in'"gooseneck" ot
bpom' support 'turret. System is
. provided with factory-set relief'
valves to compensate for oil ,expansion
,or 'overload during platform leveling
ope~ation. Remote releveling controls
provided in platform 'and at ground
controls to give precise proportional
releveling, ca~ability.
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Platform
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Turret:
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One piece, all welded, b6x-type
. fabrication with int~gral outrigger
mounts, oil reservoir tank and con-
trolled mounts .,' Bolt-on torque
frame distributes load to rear
outriggers.
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Reverse offset turret is one~piece
weldment. Turret rotates on large
'diameter ball beaiing~
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. 'RCl't~tion: 3600 noncontinuous. Hydraulic motor
l drives turret through gear box.
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city of clearwater Specifications
Bidder's Proposed unit
.
New 90' Telescoping 800m, Aerial Work Platform and Crane
,
Platform Controls:
Thr~e (3) individu~l proportional
electronic controllers meter pi'lot-
operated pressure compensated
modulating valves for smooth platform
operation. The boom ground controls,
are mounted in the base assembly on
curbside (ro~dside option~l). Remote
controls 'for boom operations from
platform operate from a removable
, I remote control box. Electric remote
control cable extends through the
column to cable carrier on side of
boom to extending boom sections.
outriggers:
, Fold-out front outriggers with 16-1/2'
spread.
Underslung rear~
Tilting front bumper jack.
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Lift:
Two (2) double-act,ing: 5" full
displacement, long stroke cylinders
provide smooth and stable boom
elevation. Holding valves prevent
boom from falling in event of hose'
failure.
, "
"
800m:
~Hi~h strength steel rectangular,tube
sections with 1/4" ~all thickness.
Assembly' includes heavy-duty cylinder
fittings, pivot pins, and replaceable
wear ,pads.
Pump: 'Gear-type, direct mount to truck
PTO. ,18 GPM @2000 PSI on high' engine
speed.
PTO: ' Heavy-duty,' high-speed. Cabl~
, 'engaged from cab. '
Cylinders f ,
All cylinders use micro-honed
cylinder tubing, chrome shafts, top
,grade packing and protective rod
wiper~. 'Cylinder mounted holding
valved provided oh all load holding
cylinders. I '
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New 90' Telescoping Boom, Aerial Wo~k Platform and Crane
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city of Clearw'a'ter Spec! f ications
Bidder's Proposed Unit
Hydraulic system:
Operating pressure approx. 1,500 PSI
System is parallel open center-type
and is equipped with liquid-filled
pressure gauge. oil is supplied to
upper cylinders through hoses in center
to turret to cable carrier along side
of the boom.
oil Tank Capacity:
" 35 gallon reservoir.
Hoses:
All high' pressure hose is wire braid
reinforc~d 'with a,minimurn safety
factor of 4 to 1.
Bumper:
Bureau of Motor Carrier Safety rear
bumper.
, '
,'standard Paint:
Top of bed and top of lower control
box paint,with black nonskid surface.
Outrigger pads painted red. Under
side of bed and rear outriggers
painted enamel same color as truck
frame. Rub rail, ground control box,
main outriggers, oil reservoir, turret
'base, turr~t, hoom and'platform painted
enamel - sam~ color ast~uck cab.
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Cab:
~hite color.
outrigger controls:
Multisection parallel open-center
stack valve for lever operated
control of right main outrigger, ,left
main outrigger and front bumper jack,
located in lower control box. Underslung
rear outriggers controlled with single
valve at outriggers.
" ,Lower Control Box:
St~el box with lockable door on curb-:
side.
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";" '
Heavy-Duty Hydraulic Winch:
Mounted ' at :the base of the boom for
a long fleet angle and flat level
spooling of cable. Heavy-duty winch
supplied w~th' 180' of, 3/B" dia. 6X37
IPS IWRC wire rope and swivel hook.
Anti-2-part switch" 2-part hook, horn
,and certiffcatiori to ANSI B 30.5 '
mobile 'cranes provided.
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city of Clearwater Specifications
Documents:JO day 'tags
Certificate of origin
Applica~i6n for title
Invoice
Bidder's Proposed UnJ..t.
.
New 90' Telescoping Boom, Aerial Work Platform and Crane '.
I
Documents must' accompany vehicle when delivered to Fleet Maintenance.
Manuals: 2 copies parts
2 copies service
2 copies all tech. service & update
bulletins
2 copies hydraulic blue prints,
The city of clearwater will withhold $1,500.00 from payment of invQice
until all manuals have been delivered.
Training: The dealer and/or factory shall provide a mechanic training
instructor for a training session at the city Garage. This training shall.,
orient city mechanics on what ,to expect and,how to handle new equipment
and mechanical procedures regarding the new unit.
Conditioning:
a. In addition to equipment specified, vehicle shall be equipped
with all standard equipment as specified by manufacturer for
this model, and shall comply with all E.P.A. emission standards
and motor vehicle sa fety standards as established by U. s. '
Department of Transportation regarding manufacture of motor
veh'icles.
, .
b. The successful bidder shall, be responsible for delivering,
equipment that is properly serviced, clean and in first-class
operating 'condi ticn. Predeli very service shall include - the, ,J
following: ,
1. complete lubrication
'2. Check all fluid levels to assure proper fill
3. Adjustment of engine to proper operating condition
4. Inflate tires to proper pressure
5. Check ~o assure'proper operation of all, accessories, gauges,
lights and mechanical features
6. Front end alignment and wheel balanced
7. Cleaning cf vehicle, if necessary, and removal of all
unnecessary tags, stickers" papers, etc.
'I
c.
.The city of, Clearwater reserves
the right to ask for a full
demonstration of the'unit bid. If a '
demonstration is required, it will be
the responsibility of the vendor to
provide a,unit to the city of , '
Clearwater, or arrange for trans-
,portation of city personnel to view
the unit bid, at no additional cost
to the city of Clearwater.
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Clearwater City Commission
Agenda Cover Memorandum
1 tern #
Heetlng Date: 07/18/94
! ?J .
SUBJECT:
Subscription Services for Library Materials
RECOMMENDATION/MOTION:
Extend the contract with Ebsco Subscription Services, Birmingham, AL, for the
,period 10/1/94 through 9/30/95, in the estimated amount of $65,000, for
periodical subscriptions and serial standing orders in accordance with Sec.
2.564 (d) (Other governmental bid)'
, ~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
The city employs Bbsco SUbscription services to maintain the Library System's
600 periodical subscriptions and 275 annual and semi-annual reference serials.
Estimated expenditures for FY 94/95 are $65,000. Expenditures equal
publishers' subscription charges plus Ebsco's 4.9% service charge. The total
varies each year with publisher price fluctuations and subscription additions
or cancellations initiated by the Library Department. '
The Service includes all interactions that normally transpire between publ~sher
and subscriber; ,i.e. orders, renewals, payments, problem solving, and reports.
on subscription lapses and other changes. Ebsco Subscription Services contacts
individual publishers and'negotiates the best available prices. The city of
Clearwater payments are distributed by Ebsco to many publishers, eliminating
,the necessity for the Library and Finance Departments to process approximately
300 additional purchase orders and associated invoices which result from direct
transactions with publishers.
Ebsco Subscription services is included on the State of Florida Library
Materials Contract 715-001-93-1 covering January 1, 1993, through ' December 31,
1994.
Sufficient funds have been requested in the Library'S Books and Publications
capital'~mprovement project for FY 94/95.
'Reviewed bY:
legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
i1\
~J~At.r~._
Orioinof!ng Dcpt:
r1rJ ~ li brary .
Costs:
S 65.000
Total
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
User Dcpt:
S
Current FiGcal Yr.
0J
Advertised:
Date:
Paper:
~ Not Requl r~d
Affected Parties
o Notified
o Not Rcqui red
flnfing Source:
o Capital 1/I'fJ.
o Operating
o Other
Attachmcnts:
,Sample of Vendor Services and
Costs
Stbuitted by:
Cft an~
Approprintion Code:
315.~3510-56~400-571.000
0,. None
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Sources and Services for Lihrury Periodicals
The list below, which has been used us a sampl~ for dulu gathering purposes, consists of the first 25 titles in our
periodical holdings. ,-NA" indiclltes ilems notllvuilllblc through Publish~rs Clcllring House.
,e
I Pub. ,Clearing I-Ise.... Puhlisher'I"" Ehsco.........
Acorn Storyteller NA' 14.95 11. 95
Advertising, Age NA 89.00 86.00
ALA Washgtn Nwslr. NA 25.00 25.00
, AmeriCa I NA 50.00 33.00
American Artist 14.99 25.95 24.95
American Craft 39.50 40.00 50.00
American Girl NA 19.95 19,95
American Heritage' 19.98 32.00 29.00
Am. Hist. lIIus. ' 17.76 20.00 21.00
American Riflel1Ulll 25.00 25.00 25.00
American Scholar NA, 28.00 25.00
Americas ,NA 18.00 18.00
Antique Trdr. Wkly '.28.00 ,/
32.00 28.00
Antiques NA 38.00 38.00
Antiques & Colltng NA 24.00 24.00
. Archeology 14.97 20.00 20.00
Architec. Digest ' NA 39.95 39.95
Architec, Record NA 65.00 54.00
Arizona Highways 17.00 17.00 17.00
Art in AmericlI 39.95 39.95 39.95
AtllUlta NA 15.00 18,00
~
Atlanta Jnl,& COil. NA 116.40 126.40
Atlantic NA 15.00 18.00,
Audubon 20,00 20.00 20.00
Aviation Week NA 82.00 82.00
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VENDOR SEn. VICES AND COSTS
lie Publishers Clearing House provides only II of the 25 peri~dicals in the sample;' it also
provides no vendor services other than to place the subscription.
"
lie. In 20 out of 2S cases, the subscription price direct from the publisher is the same price or
more expensive than ordering tllrough Ebsco, Ordering direct from the publisher increases
'the amount of staff ti me in' the Library, Purchasing, and Fi nance Departments needed to
process 'orders. In the Library, staff time cost to renew subscriptions direct to publishers for
our systemwide,periodicals holdings is estimated to be $1,443, This figure does not include
staff time' required to follow up on such problems as late or missing issues. '
'.,
. ,
**IIeEbsco Subscription Services is a full service velldor which IUlndles all renewals and payments
to ind~vidual publishers; trouble shoots subscription and p'ublication schedule problems; and
offers a free "missing copy" supply bank. The service charge is 4.9% of the total invoice, of
which .9% is deducted ifpaynlcnt is rendered before a set deadline. The prevailing guidelin'e
followed by most libraries is expressed in GUIDE TO MAGAZINE and SERIAL AGENTS
and SERIAL PUBLICATIONS: II.. .use an agent where there are over a Illlndred subscriptions
even in the face of a service charge of S - 20%." Clearwater has approximately 600
subscriptions and the service charge with Ebsco is under 5 %.
. . < ~ .
,
, ,
. '
Co'ncIusion: Using Publishers Clearing I-louse for part of the list would require We still place
, 56% of our list either directly with the publisher or with an agent necessitating work
directly willi pub.lisliers ill any event for any claims, payments, and problems, because
Publishers Clearing House does not provide services other than placing the original
subscription~ Working with publishers directly necessitates labor intensive paper work
,for the Library, Purchasing, aild Finance Departments to deal with the routines'
generated by 600 subscriptions. Using Ebsco Subscription Services minimizes,staff
, paper work and gives the Library the advantage of being a part of a very large
, purchasing entity ,which is attended carefully by individual publishers. ,Therefore,
,the staff recommendation is to maintain J;b,sco as our subscription agent.
.
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ClealWater City Commission
Agenda Cover Memorandum
I tern II
Meeting Dote: 07J10J94
;;(0.
SUBJECT':
Expenditure from Florida Resource and Opportunity Guide (FROG) grant funds for
enhancements to the Library's Gaylord GALAXY automation system
RECOMMENDATION/MOTION:
Award a contract to purchase hardware and software at a cost of $21,612 from
Gaylord Systems, Syracuse, N.Y., in accordance with code Sec. 2.564(e)
impractical to bid; and authorize this expenditure from the FROG Library
Services and Construction Act (LSCA) grant funds
lEI ond thot the opproprlDtc officials be outhol'ized to execute SOniC.
BACKGROUND:
In~ 1993, the Library received a $50,000 LSCA grant award to continue
development of FROG files and improve public access. This was originally
expected to be done through custom software, independent work stations on
library sites, and dial-up access to the file server. However, subsequent to
the grant application, Gaylord, the Library's automated systems vendor, began
,development of a community information software module that would allow
. integration of the FROG community information database with the library catalog
database. Access on site and dial-up to either database could be accomplished
at the same work station or during the same telephone call. Clearwater became
a test site for the software and has been able to assist with its development.
,1
, I
, ,
The new hardware and software is needed to implement the re-designed project'
and to provide for the increased use GALAXY will receive as a result of
mounting another database on the system. The new hardware includes additional
processor memory, ports, and terminals for a total of $10,437. The software
includes licensing required by the addition of more ports and the cost of the
community information software for a total of $7,200. Installation costs are
not to exceed $3,975. Sufficient funds are available in the grant account,
181-99905, and have been approved for this 'purpose by the state and Federal
Grants Office of the state Library of Florida; no local funds are needed for
the purchase. Maintenance costs of $2,380 are reflected in the proposed
FY94/95 budget. The project completion date is September. 30, 1994.
" As this is an upgrade to the existing system, bidding this pu~chase would
require additional,maintenance costs and jeopardize compatibility.
Revf ewed by:
Logsl .
Budget
purchns f ng
Risk Mgmt.
CIS
ACH
Other
*
;lJAI9-'
, (:'...-
Originating D~pt:
/L1brary
Co~ts: S 21.612
Total
I
User D~t:
$ 21,612
Curr~nt Fiscal Yr.
commission Action:
o Approved
o Approved wJconditlons
o Denied
o Continued to:
Advertised:
Dote:
Poper:
(>) Neit Requi red
Affected Parties
o Notified
~ Not Requl red
funding Source:
. 0 Capi ta limp.
o Operat ing
o Other LSCA Grant
AttochllJCflts:
Itemized Expenses
Appropriation Code:
181-99905-564200-571-000
o None
O'
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GALAXY ENHANCEMENTS: ITEMIZED EXPENSES
" l
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Hardware:
Total Cost:'
i'
j,
1
Additional'Memory for
Part,#MS441-BA,(8MB
Processor
memory, for Model
. .41. . . .
800
40)'
"
3
DECservers
(8 ports each) @ $1,830
........
5,490
. ~ ~~
, ,
1
DEChub' 90 Part # CS~DEHUB~BA
.'
,941
1
,
Cover Assembly Part #CS-DEHUX-AA
..........
310
C~".{l~~,~
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2
GALAXY P~rs?nal,Computers @ $1~398
11
.,. . . . . ..
2;796
2
Cable/Connector Sets for computers @ $50
,1'0'0
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Total Hardware
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10,'~37
Software:
Total Cost:
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GALAXY circulation Module
. . .
..........
2,000
1
GALAXY' Public Access Catalog
. . . . . . . . . . . . . .
2 :000
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GALAXY Community Information
. . . . ..
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3,200
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Total Software
"........
,
...........'..
7,200,
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Cost: ,
: '..: i~
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tiEc'in~tallation
.."............
300
,-
Labor @'$6QO/day
....,...
,
. . . . .. . . . . . . " . c. . ... .
1,800
, '
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Travel Expenses for Installers
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1,000
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75
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Total Installation Expenses
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3,975
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Clearwater City Commission
Agenda Cover Memorandum
, tern ,
Keetlng Date: ____
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7~R/1tj'
SUBJECT:
Bruce Littler, lnc, lease Agreement - First Amendment
RECOMMEN DATION/MOTION: /
Approve first amendment to paragraph 3, of the Bruce Littler, Inc. ,Lease Agreement dated April 1. 1991.
II Bod thBt the epproprlote offleiols be outhorlz~ to executo so~.
, BACKGROUND:
Mr. Bruce littler. President of Bruce Littler, Inc., and current lessee of room 4 in the marina building,
requests that paragraph 3 of his lease agreement be amended to include the retail sales of marine
, antiques, art, art objects. collectibles, and other marine related pl'Oducts.
Marina building room 4 has 188.5 square feet of space. Mr. Littler is paying $12.73 per square foot at
the rate of $200.00 per month, plus tax, He pays for all electrical service. all property taxes' and for any
improvements to the room or equipment In the room. He must also provide liability Insurance and plate
glass insurance with the city as additional insured. The net to the city for this room Is $200.00 per
month.' '
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Originat ing Dept: / J I
Hnrlne(}J
Costs: , MIA
Total
, The Lease Agreement with Bruce Littler. Inc, will expire on March 31, 1996. All other conditions.
I limitations. restriction and obligations of the current lease agreement will remain In effect throughout the
term of the lease. '
Revl~ by:
Legol
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purchos I ng
Risk Hgmt.
CIS
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User Dept:
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Currant Fiscal Yr.
c~la.fon Action:
o Approved
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Morlna
flrding Source:
o copi tol ~"".
o Operating
o Othar
Att~t.: . ,
1. Letter from Hr. Bruce
Lt ttler.
2. First Amendment to leose
Agraement.
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Dote: N/A
'~ Poper: N/A
a Hot RequIred
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25 Causeway Blvd., Suite 4'
91cn~w[\tcr, Floridn,34630 I (813) 441.3036
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T', (\,olr.ld J.,ik~to r,eque'st nh nddition to the 'pei'rnltted use' of..",
11l~{ leased ot'l'i6c in Rooin ',#,-1; 'Ci,ty' Haril\'nBuilding ,'Clearh'llte'r:
}Jauch'. In, addition; to lllY .,use','t\s [1, .'Real Eslate,Officct, I'l;llil'
"plall'nirigtci :lcorpora to the:' 1'0 tail 'sales' or Harine;, iuit.i,que s',
art', art' '~objcc t~ / C?+ le'ct' iblcst ,and mar in,e .related;, proCluc'ts:
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FIRST AMENDMENT TO LEASE AGREEMENT
,THIS FIRST AMENDMENT ,TO LEASE AGREEMENT is entered into on ,
1994, by and between the CITY OF CLEARWATER, FLORIDA, a municipal corporation
of the State of Florida, hereinafter referred to as "LESSOR", and, BRUCE
,LITTLER, INC., a Florida realty corporation, hereinafter referred to as
"LESSEE".
WHEREAS, the LESSOR and BRUCE LITTLER, INC., entered into a Lease
Agreement on April 1, 1991, wherein BRUCE LITTLER, INC., leased Room 4 in
the Clearwater Marina Building from LESSOR; and
. WHEREAS, the LESSOR and LESSEE have agreed to amend the Lease Agreement
to change the type of business that will be conducted from said premises
during the remainder of the term of the lease;
. ,NOW'THEREFORE, in consideration of the conditions and mutual 'covenants
contained herein, the parties do hereby agree as follows:
'1. Paragraph 3 of the Lease Agreement is further amended to read: '
3. The demised premises shall be used only for the purpose' of
conducting therein the business of:
a. Realty Office.
. b. Retail sales of 'marine antiques. art. art obiects.
collectibles. and other marine related products. ,
2. All other terms and conditions of the Lease Agreement shall remain
unchanged except as specifically amended therein, subject to attached letter.
I , .
.'
Countersigned:
CITY OF CLEARWATER, FLORIDA
Rita Garvey
Mayor-commissioner
Approve.d as to. form and correctness:
Elizabeth M. Deptula
city Manager
Attest:
Paul Richard Hull
Assistant city Attorney
cynthia E. Goudeau
City Clerk
WITNESSES: '
BRUCE LITTLER, INC.
By:
President
Attest:
Secretary
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Heetlng Datu: ____
Clearwater City Cornrnission
Agenda Cover Memorandum
d.L{.
ry(~/94
SUBJECT:
Sludge hauling and disposal for the Water Pollution Control oivision.
RECOMMENDATION/MOTION:
Award a one year contract from 8/1/94 ~ 7/31/95 for sludge hauling and
disposal services for the, Water Pollution Control Division from Davis
Water and Waste Industries, Inc., for an estimated amount of $ 268,764
which ~s the lowest most responsive and responsible bid submitted in
accordance with the specifications, and approve the attached contract
wherein Davis agrees to accept and properly dispose of the sludge in'
accordance with federal, state and local regulations,
~ and that the appropriate officials be authorized to eXecute snme.
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B7\CKGROUND:
The contract provides services for the following three items: One,
transportation only of liquid sludge from the East AWT Facility to the
Northeast AWT Facility at'an exact price of $7.00 per 1000 gallons. Two,
transportation only of cake sludge from the Marshall street Facility to
the"Northeast AWT Facility at an ,exact price of, $3.75 per ton. Three,
transportation and disposal of processed PFRP (process to Further Reduce
Pathogens) at an exact price of $9.04 per ton. Davis Water and Waste
submitted the 'only bid meeting contract specifications and providing all
services.
The East AWT'Facility does' not have digestion, dewatering or PFRP
processing ,capabilities. The contract provides for Davis Water and Waste
to transport annually approximately 3.549 million gallons of liquid
sludge from the East Facility to the Northeast Facility at $7.00 per 1000
gallons. At Northeast, the East sludge will be digested, dewatered and
receive PFRP processing. In the current contract and for the previous
two years, Davis has provided this service at the same price of $7.00 per
~OOO,gallon5.
The Marshall street Facility has digestion and dewatering processes.
Marshall will produce approximately 9,504 tons of cake sludge annually,
Rev;CYCd by: Origlnath'I!J Ocpt:
Legal, k Public Vorks
Budget /. . ,,(,ater Pollut i on Control
Purchasing 'Ofv.
Risk 'Hgmt. A .' .
CIS "~ User Dcpt:
ACH !t-
Other II/A
catlllisslon Action:
, 0 Approved
o Approved w/conditlons
o Denied
o Continued to:
Costs: $ 268.764
Total
S ~4,795
Current Fiscal Yr,
Fl.nding Source:
o Capitol [Ill>,
~ Opera,t Ing
o Other
AUachlbeots:
Bid Tob '
stbfti ttK! by:
c?lf;;
Advertised:
Dote: 4-29-94, 5-6-94
paper: pinellas County
Review, Tampa Tribune
o Not Requl red
Affected Parties
~ Notified
o Hot Required
;\
Appropriation code:
421-01351.530300~535'OOO
a 1I0ne
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;". ....
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I;; . ,/',' , . + c ~ . '
;i....'. f ,c
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and Davis will transport only at,a cos~ of $3.75 per ton. At Northeast
the Mar~hall cake will receive PFRP treatment. Transporting the. cake
from Marshall to Northeast is a new service and previousicomparison costs'
~re una~ailable. '
In, total, approximately 23,040' tons of s.ludge will be processed in the "
new'liine stabilization/heat pasteurization facility prOducing a PFRP bio-"
,solids residual; The cost of haUling and 'disposing the PFRP product is,
$9.04 'p~r to,n. The, current cOl)tract provides Davis to haul and dispos'e
ofa' c~~s~ C sludge at a cost,of $9.24 per ton. Conditions of disposal
'~re regulated by the F.lorida Department of Environmental Protection
"(FDEP): and 'the U. S'. 'Envirqnmental protect~on Agency (U~EPA). '
There were ten bids solicited. Of this total, three responses were ,
" ..received. There were four Uno, responses" and three "no-bi,!-' respon~esfl.
"
f' ~, l
. ~~. .
The.',FY, 199'3/94 Water Pollution control, - Operations Operating Budget' as
amended at mid-year includes sufficient funding for this ,contact through
9/30/94, fun.dirig subsequent to' that, date will be included in.' the' '
department's,FY 1994/95 Operating 'Budget request.
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SELECT EITHER 31>. OR 38 BELOW
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C LEA R W ATE R.. 'F LOR I 0 'A 3 4 6 1 .8 . 4 7 4 8
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SUBJECT:
Invitation for
S,l udge Haul ing
'Bid 133-94
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,ISSUE DATE:
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,MAIL BIDS:TO:
City of,Clearwater
Purchasing Division
,P ,0. Box 4 748
Clearwater; FL 34618-4748'
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Ci~y of Clearwater
Purchasing Division
711 Maple Street
'Clearwater, FL 34615'
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DELIVER' BIDS ,: TO :
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NOT .LATER'THAN:
11:00 AM
May 16,. 1994
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Bids may ~ot be'
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'~Lime ai1d.~date:.. '
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George R" :McKibben ' '
Purchasing Manager
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'STATEMENT OF'NO BID
133-94
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NOTE:, If you do, not intend. to 'respond, please return this
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City of Clearwater/Purchasing
P . o. ,Box 4748
Clearwater, FL 34618~4748
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We'" the undersigned, have declined to bid on the above noted,
Invitation for,Bid for the fol).owing reason(s):
Insufficient' time tp respond to the' Invitation for Bid,
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Do not' offer this product/service;
Our schedule will not permit us to 'perform.
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Unable to meet, specific::ations.
'Unable to meet insurance requirements.
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Spec.ific~tioz:1s unclear (please exp,lain below)
Remove us from your "Bidder Mailing List. II
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,REMARKS
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We understand that if a
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Clearwater.
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~OMPANY NAME:
ADDRESS:
CITY/STATE/ZIP,:'
SIGNATURE:
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DATE:
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BID RESPONSE FORM, (133-94)
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Commodity Description
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Sludge Hauling.
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36 months (3 year) contract,
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(Per Spe'cifications and Bid Response Sheet)
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Please,return two (2) copies of Bid'ResP9nse
F.O.B. CLEARWATER
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Start Date:
after receipt of order.
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Contact Joe Reckenwald at 8,13/462-6660, with ,questions,
regarding this bid.
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BIDDER REPRESENTATION
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I r~pr~sent that. ~his bid is submitted in compliance with all
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Bid and that ,lam authorized,by the owne~s/principals to
execute' and submit this bid on behalf .of the business
identified below.
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BUSINESS NAME:
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STREET ADDRESS:
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CITY,' STATE I ZIP CODE:
, '. PRINT /TYPE NAME OF, AUTHORIZED REP:
TITLE/POSITION OF AUTHORIZED'REP:
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FAX 'NUMBER:
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BID RESPONSE FORM
BID# 133-94
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Item
No,
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Commodity Description
,Unit
iooo $'
gals.
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Quant~ty
As' Required
'Price.
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Transport liquid Sludge from
East AWT Facility to Northeast
Facility.
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2.
As Required
Transport cake residuals from
Marshall Street AWT Facility
to Northeast A~~ Facility,
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Ton $
,"
3. 'est 25,000 tons
(bid A, or B,)
A, Purchase, by the Bidder, Ton $'
"
of Class "A" (P,F.R.P. ) . revenue
residuals,
B. Disposal of Class II A ~I (P.F.R,P) Ton $
residuals, ,
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,disposal 0; class I~BII (P. S" R. P.,), Ton $
Residuals ~t contractor~
permitted 'land disposal site:
';"4',, est. 25,000
tons'
'f .,
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ITEMS 3 A AND' BAND 4 ARE UNDERSTOOD TO BE MUTUALLY ~XCLUStVE.,
, '
Bidders shall submit the following with their bid response:
A. Narrative summary of company operations.
B, Equipment" inventory, ' " '
c. Addre~s of F,D,'E.~, permitted disposal site(s) and the
name and. address of the owner,
D,' Permits 'from all regulatory agencies grant~n9 rights to'
operate the disposal site. .
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BID # 133-94
TERMS, CONDITIONS AND SPECIFICATIONS
(Term Contract for Services)
1.0,GENERAL '
It is the intent of this sOlicitation to establish,a contract for,
the' disposition of domestic wastewater residuals (slUdge) produced
by the City of Clearwater. The successful bidder ("Contractor")
will transport cake, and liquid 'residuals for ,the City of
Clearwater's Water Pollution Control Division. Transport will be
from the East and Marshall Street AWT Facilities to the Northeast
Residuals Processing Facility. Options and ,'requirements for the
final disposition of the residuals will be discussed in section
19 of this specification.
2.0 CONTRACT PERIOD
,The contract resulting from this solicitation' shall be,' a TERM
contract for the tIme period specified herein. During the specified
time period, the' City may, order services as the requirements
generate and the Contractor will deliver the services. It is
understood 'that the City is not obligated to purchase any specific
quantity,of services under this contract.
2.1 The period of contract,shall extend for ~ months from date of
'award.
2.2 Either party may cancel this contract, in whole or in part, by
giving ~~ days prior notice in writing, However, the
Contractor shall not be authorized to exercise this
cancellation option during the first 180 days of the contract.
3.0 BIn PRICE
The bid prices' shall remain firm for the first year ,of the
contract. Subsequent year prices may be adjusted up or down based
on the latest changes during the past ,twelve months of the "All
Goods and Services Indexu, Increases must be 'requested in advance
by the vendor.
,3.1 Prices bid' sha,ll, be on a per unit cost basis ,for each
individual type of service, The' price rate shall b~ inclusive
of all labor,equipment and 'material to accomplish the
specific service noted' on the Bid Response Form, (attached)
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Bid # 133-94
,'Specifications Cont.
4.0 QUANTITIES OF TRANSPORTED,RESIDUAL TO NORTHEAST
1 '
The quantity of residuals to be transported to
Processing facility may be 'varied ,from ,day to day
'efficient operation of the treatment facilities.
quantities to be transported are:
the ,Northeast
as needed for
The ' pro j ee,ted
'. . . '
~ast liquid'residuals ....~......... '.. 70,000' gallons per week.
, Marshall Street cake'residuals .,.,. 350,000 pounds per week.
, e .
, The,quantities projected are an estimate.
less than or may exceed the estimates.
, ,
Actual quantities ,maY'be'
5.0 COMPOSITION OF TRANSPORTED RESIDUAL TO NORTHEAST
The composition of ~he residual~ to be transported to the Northe~~t
Facili ty are as follows':
East' Liquid .,;,...,.' ,. . , . . , . . . . .. 1.5 to 4.0% total' solids
Marshall Street cake...".".,.., 12.0' to 20;0% total. solids
',6.0 EVALUATION
" '
, ,
,
Bid will 'be evaluated on the followingcri teria: price of the
various bid services, size of the firm, ,its' ability to pe~form the
required' services ~ the number' of years of experience providing'
'similar iervices, :its'reputation in the industry (references),
local service representation, and the experience ofth~ 'personnel.
"
7.0, cAWARD
The City intends to award'this contract
responsive bid. However, the City reserves
and ,all bids in accordance with the
Contracting Codes,
to the best and lowest
the right to reject any
City's Purchasing and
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, . Specifications Cont.
8.0 INDBMNITY, SAFETY.
8,1 JNDEMNITY
8,1,1
To,the fullest extent permitted by faw, the Contractor,
shall indemnify' and hold harmless. the City, its'
employees and agents, from and against all claims,
damages, losses and expens~,' includingreasonatile
attorney's fees, arising out of' or ,resulting from the
performance of his operations under this contract.
Section 177'640,300 ( 3)' Flor ida Administrative Code
(UF.A.C.") allows that a'domestic wastewater residuals
gener~toi may enter into an a~reement with acon~ract
residuals disposal company to protect themselves from
liability, related to the disposal of residuals. by the
contractor; , '
THEREFORE, The City, as the residuals generator, is
~amiliar with and shall comply with the applicable
requirements of Chapter 17-640, F.A.C. and shall ~rovide
residual materi~l to the Contractor, as the, larid
applicator, which shall meet the chemical criteria for
"residuals,: ,for land application" in accordance with
Section 17~640.700(2), F.A,C.,
The Contractor agrees to accept the responsibility for
all residuals 'treated as' required by Chapter' 17-640',
F.A.C., and agrees to properly dispose of such materials
only on a 'site which has been approved. The Contractor
'agrees 'that they are aware of and shall comply wi'th the
requirements for proper disposal and site management
identif ieid in. Chapter 17-640, F, A, C., and the City IS
wastewa~er treatment facility permit. '
Although the' City represents that the nature'of the residuals shall
:be'of the quality the Ibid represents and analyses of the residuals
. are available ,for review by the bidder I the City cannot make or
give any warranty as'to the chemical composition of the material,
Nutrient and chemical components .of the,residuals may have higher
or' lower concentrations than represented by the analyses. ,The City.
does not ,warrant 'or represent that the residuals produced by the
process can or should be utilized in any particular manner or for
any particular purpose.
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Specifications Cont,
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8.2~1
8.2.2
SAFETY,
, ,
1.
The Contractor shall take all reasonable precautions to
prevent damage, injury or loss to:
:A1l employees on the job,and all other personswhq may be
af~ected thereby.
2, All the work, 'mater ials and equipment, on or of f the,
'site, that is,under the care, custody or control of the
Contractor,
, ,
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All property at or surrounding, 'the work. site. In an
emergency affecting the safety of persons or property,
the Contractor shall act, with reasonable care and'
discretion, to prevent threatened damage, injury, or
loss .'
,9.0
STANDARDS
, ' 9.3'
9.1 All work ~h~ll be done in accordance with the Specifications
as discu~sed'herein,
9.2 ,The Contractor shall' 'provide competent, sui table, qualif ied
personnel to perform the work as required ,by the Contract
documents. The Contractor shall, at all'times, maintain good
discip~ine and order at the site.
The Contractor shall furnish all equipment, 'labor,
~transportati6n, tools, and all other-incidentals necessary for
the execution of the Contract.' The City shall be responsible-
for loading of the trailers and tankers. '
"
"
,9,4
The Contractor shall supply a sufficient number of large
capacity, leakproof, trailers to transport the cake residuals
and tankers to transport theliqui~ residuals,
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10.0 CONTACT PERSONS
T~e coritractor shail,supply the name~ and phone numbers of
. those people that the Ci tymay contact concerning; ,these
serv'ices.
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'. Specificat~ons Cant.
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11.0 PAYMENT
11.1 Inyoices shall be submitted to:
CITY OF CLEARWATER
WATER POLLUTION CONTROL DIVISION
1605 HARBOR DRIVE. '
CLEARWATER', FLORIDA 34615
, "
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11.2 Receipts .
Hauling receipts must be left with the plant operator or at a'
designated location on the day the residuals were t:r;ansported"
'Receipts are to ,include; Date and time, tractor number, plant
site, volume in pounds or gallons, driver signature and W.P.C.
personnel signature. Payment of receipts I which show quantities
in excess of the amounts documented by the Piant Lead Operator'
'will 'not be authorized, ' ,
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,11.3 Payment shall be made on a monthly basis upon 'submission of
invoice and verification of quantities sati~factorilY
transported,
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"12.0
TAXES
'The City has the following tax exempt~on certificates
assigned:
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1. Certificate'of Registry No. N/A for, tax free
transactions under Chapter 32, Internal Revenue Code,
and
2, Florida Sales & Use Tax Exemption Certificate No.
13.0
INQUIRIES
All queries about this solicitation should be addressed
to:
, , ,
Joe Reckenwald
J Title:Superintendent Phone:813 462 6660
, ten Gilmore
Title:Asst. 'Supt, '
Phone:813 462 6660
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Bid , 133-94'
Specifications Cont.
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14.0 REFERENCES
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Bidders shall.' sUbmi tat least d references' of Utilities,
preferably in Florida, for which they have provided ~
,for at least 1 years.,
,
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utility Name'
Contact
,'Phone #
# Years
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15,.0 GENERAL INFORMATION ABOUT 'BIDDER r S FIRM
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'N~me of Contact Person:
Telephone'Number:
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Emergency Telephone Number:
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Al ternate Contact Person:'
Telephone 'Number:,
d. . Normal working Hours:
c.
weekdays
weekends
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Can your
service:
company provide- 24 hours, 1, days
(yes) ,
emergency
(no)
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State maximum.response time for emergency tall:
hours
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Number of permanent employees:
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Local office address:
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Bid # 133-94
" Specifications Cont.
16.0 CONTRACTOR RBSPONSIBILITY
ANY SPILLAGE, ACCIDENTAL OR OTHERWISE, WHICH OCCURS AT OR OFF THE
FACILITY SITE OR ANY OTHER SITE SHALL BE THE RESPONSIBILITY OF THE
CONTRACTOR TO COMPLETELY REMOVE AND SANITIZE, IN' ADDITION, THE
CONTRACTOR SHALL BEAR THE RESPONSIBILITY OF REPORTING THE SPILLAGE
TO THE PROPER AGENCIES AND THE'CITY IN A TIMELY MANNER. THE CITY
RESERVES THE RIGHT TO INSPECT AND' REJECT ALL MODES PROPOSED BY THE
CONTRACTOR FOR TRANSPORTING THE RESIDUALS.
THE CITY OF CLEARWATER ~ACILITIES ARE CURRENTLY OPERATING UNDER
REGULATIONS ISSUED BY THE FEDERAL AND STATE REGULATORY AGENCIES.
THE ,CONTRACTOR SHALL ABIDE BY ANY PRONOUNCEMENT, 'ORDER, REGULATION,
PERMIT, LICENSE, RESTRICTION, INJUNCTION, MORATORIUM, OR DENIAL OF
PERMISSION TO OPERATE THE FACILITIES WHICH MAY BE IMPOSED OR ISSUED
BY ANY AGENCY HAVING JURISDICTION, THE CONTRACTOR SHALL COOPERATE
WITH THE CITY DURING ANY' TEST, EXPERIMENT, 'CONSTRUCTION,
, MAINTENANCE, OR ANY OTHER OPERATION WHICH MAY AFFECT THE PRODUCTION
OF RESIDUALS AT THE CITY FACILITIES.
BIDDERS WILL SUBMIT, WITH THE IR BID, DOCUMENTATIO,N WHICH WILL
VERIFY SUFFICIENT FINANCIAL RESOURCE TO FULFILL THE FULL SCOPE OF,
,THE CONTRACT.
. ,
THE CONTRACTOR, SHALr~ BE RESPONSIBLE 'FOR OBTAINING THE SITE FOR
FINAL DISPOSAL, IF NEEDED, FOR RESIDUALS, OBTAINING ALL NECESSARY
APPROVALS AND/OR PERMITS REQUIRED, AND MEETING ALL FEDERAL, STATE
AND LOCAL RULES AND POLICIES PERTAINING TO SUCH'AND THE SUBJECT
MATTER OF THIS AGREEMENT
17.0 Performance Specifications
THE CONTRACTOR IS TO OWN OR BE THE SOLE LESSEE OF THE EQUIPMENT
UTILIZED, IN THE PERFORMANCE OF THIS CONTRACT (I, E ,', NO OWNER
/OPERATOR TRACTORS), THE EQUIPMENT SHALL HAVE THE COMPANY NAME
PROMINENTLY DISPLAYED,
17.1 'The Contractor shall be required to transport residuals from
each facility as scheduled by the WPC Superintendent or his
designee. The contractor shall notify the Plant Lead Operator ,
immediateiy whenever unforeseen situations occur, that 'would
interfere with the scheduled transport, . Under, no circumstances,
will transport be delayed'more than 24 hours,All scheduled 'amounts
so delayed must be recovered within five working days.
17.1.1 The residuals to be removed at the residuals processing
facility must,be removed within 5 hrs of the scheduled time.
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BID# 133-94
specifications cont,
17.2 Liquid residuals will be transported form the East AWT
facility to the Northeast AWT facility.;, Tankers will be
loaded/unloaded by WPC personnel only, and ,at the designated site. '
It is the contractors responsibility to assure that all hoses or
lines are disconnected before moving the trailer, Tankers will be
capable of connecting to a six (6) inch diam'eter, female "earn loc"
type'quick connect fitting. Tankers must have sight gages to verify
th& amount of liquid residuals removed.
17,3 Cake residuals are to be transported from the Marshall street
facility to the Residuals Processing site at the, Northeast AWT
facility. Trailers will be identified either by a number' or letter
or a c6mbination of numb~rsand ,letters, Trailers will be capable
of unloading into the hoppers without spillage,
, , ,
17.4 The, contractor will obtain all necessary permits for disposal
of the residuals produced; The CitYI at it's option, may elect to
produce class "A" or, class "B" (P. F, R. p" or P. S; R, p, ) ,residuals,
The Contractor will comply with all regulations pertaining to the
disposal of the residuals.
I '
17,5 Each Bidder shall visit the sites of the proposed work and
fully acqu~int them~~lves with'the facilities ,and conditions so
that the scope, of the work with respect to diff icul ties arid
restrictionsatten~ing the execution of work under the contract is
fully understood, Bidders shall thoroughly,examine and' be familiar
wi th the specif ications, Failure or omission of any Bidder to
receive or examine any form, instrument or other documents or to
visit the sites and acquaint themselves with conditions there
existing ,shall not relieve the Bidder from any obligation with
respect to the bid or the contract, The submission of a bid will
be prima facie evidence ~f compliance with thissect~on.
17,5.1 PHYSICAL LOCATIONS
A, MARSHALL STREET AWT FACILITY, 1605 HARBOR DRIVE, .
. CLEARWATER, PINELLAS COUNTY1 FLORIDA.
:1
B,'NORTHEAST AWT FACILITY, 3290 S.R. 580, CLEARWATER,
PINELLAS COUNTY I FLORIDA,
C. EAST AWT FACILITY, 3141 GULF TO BAY BLVD.; CLEARWATER,
PINELLAS COUNTY, FLORIDA
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s'pecif ications
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18.0 CONTRACT ASSIGNMENT
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THE SUCCESSFUL BIDDER WILL BE REQUIRED,TO PERFORM THIS CONTRACT. NO
ASSIGNMENT OR SUBCONTR~CTING OF .THE CONTRACT WILL BE ~LLOWEO.
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19.'0 BID INSTRUCTIONS- OPTIQNS
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The' Bidder ";'111 bid for tran'sport of, residuals to th~ processing
facility at the Nor'theast AWT .facility. The Bidd'or must provide
prices for two (2) q~alities.of cake residuals. TheBidd~r may
elect .,to' pur,chase.r,esiduals processed'to class "A" ;(~,F.R.P. ),'or
"price the bid for removal and di~posal of a class' "A" ,or Class "B"
residual.'
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EXHIBIT ,A
INSURANCE REQUIREMENTS
The bid will procure, and maintain the following insurance
coverage: '
1. Workers' Compensation and Employers' Liabili ty--the
bidder shall procure and maintain for the life of' this
purchase order, Workers' Compensation Insurance covering
all emplo'yees wi th limits meeting all applicable state
and federal laws. This coverage shall include Employers'
Liability with limits meeting < all applicable state and
federal laws.
2. General Liability--The bidder shall' procure and maintain,
for the life of this purchase order, General Liability
Insurance. This coverage shall be on ,an " Occurrence'
basis and shall. include: Premises and Operations;
Independent Contractors; Products and Complete Operations
and Contractual Liability. 'Coverage shall be no more
restrictive than the latest edition 'of the Commercial
General Liability policies of the Insurance Services
Office.
This policy shall provide coverage for death, bodily
,injury, personal injury or property damage that could
arise directly or indirectly from the performance of this
" purc,hase order.
The minimum 11mi ts of coverage shall be $500,000. Per
Occurrence Combined Single LLmit for Bodily Injury
Liability and Prope~ty Damage Liability.
~he City shall be
Additional Insured
insurance.
included
under the
and identified as
policy/certificate
an
of
3. Business Automobile Liabil! ty--The Bidder shall procure
,and maintain, for the, life of the purchase order,'
Business Automobile Liability Insurance.
The minimum l.imi. ts of coverage shall be $300,000 ,Per
Occurrence. Combined Single Limit for Bodily Injury
Liability and Property Damage Liability. This, coverage
shall, be an IIAny Auto" type policy. . Coverage shall be no
more restrictive than the latest edition of the Business
Automobile policies of the Insurance Services Office.
4. Indemni ty--The bidder shall defend, indemnify, save and
hold the Ci ty harmless from any and all claims, sui ts ,
judgements and liability for death, personal injury,
bodily injury or property damage arising directly or
indirectly from the'perfqrmance of this purchase order by
bidder, its employees, subcontractors or assigns,
including legal fees, court costs, or other legal
expens~s. The bidder acknowledges that it is solely
responsible for complying with the terms of the purchase
order '.
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5. Supplemental Provisions
The insurance coverages and, cond! tions affo=ded by
this policy. shall not be suspended, voided, cancelled
or modified except after thirty (30) days prior
written notice by certified mail return receipt
requested has been given to the City's Risk
Management Office.
Certificates of Insurance meeting the specific
required insurance provisions, specified within the
purchase order shall be forwarded.to the City's Risk'
Management Office and approved prior to start ,of any
work. After review, the Certificate will be' filed
with the Purchasing Office as a apart of the original
purchase order.
Receipt and acceptance 'of a bidder's Certificate of
Insurance, or other' similar document, does not
constitute acceptance or approval of amounts or,tyPes
of coverages which may be less than required by the
purchase order.
The Ci ty may at its option require a copy, 'of the
bidder's insurance p~licies.
A.ll insuranc~ policies required with this purchase
order shall 'provide full coverage from the., first
dollar of exposure unless otherwise stipulated. No
deductibles will be accepted without prior approval
from the City. '
6 . Safety and Health Requ.i.rements
a)
b)
. c;:)
, ~)
e)
a) Safe and Healthful Work Environment--It is the
bidder's sole duty to provide 'safe and healthful
working conditions to its employees and those of the
City on and about the project site. The City assumes
no duty for supervision of the bidder.
b) Stop Work Orders--The City may order that the work
stop if a condition of immediate danger to City
employees, equipment or property damage exists. This
. provision shall not shift responsibility or risk ,of
loss for injuries or damage sustained from the bidder
to the City, and the bidder shall remain solely
responsible for compliance with all safety
requirements ~nd for the safety of all persons and
property at the project site.
e) Compliance with Safety and Health Regulations--The
bidder shall comply with the standards and
regulations Bet forth by the Occupational Safety and
Health Administration (OSHA), the Florida Department
of labor and Employment Security and. all other
appropriate federal, state, local regulations or City
safety and health standards.
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GENERAL CONDITIONS OF INVITATION TO BID
1. 'PREPARATION OF BIDS - Bids will be prepared in accordance
with the following:
(a) The enclosed Bid Proposal Form is to be used, other
forms may be rejected.
(b) All infonnation required by the Bid 'fonn shall
be furnished.
(c) 'Unit prices shall be shown and when there is an
error in extensions the unit price shall 'govern.
(d) Alternate bids may be considered, however
vendor should' bid exact requested item when
possible.
(e) Proposed delivery time must be shown and shall
, include Sundays and holidays.
(f) Bidders will not include federal taxes nor
State of Florida sales, excise, and use taxes in bid
prices as the. City is exempt from payment of such
taxes. An exemption certificate will be provided
. when requested. '
(g) Bidder ahall' thoroughly examine the
specifications, drawings, schedules, instructions
and all other contract documents. Any deviations
must be specifically noted in the bid response.
(h) Bidder will make all investigations necessary
to thoroughly acquaint themselves regarding plant
and facilities for delivery of material and
equipment as required by the bid condi tions . No
plea of ignorance by the biddex:' of conditions that
exist or that may hereafter exist as a result of
failure or 9mission on the, part of the bidder to
make the necessary examinations and investigations,
or failure to fulfill .in every detail the
requirements of, the contract document, will be
accepted as a basis for varying the requirements of
the City or the compensation to the vendor. '
(i) Bidders are adyised that all City Contracts are
'subject to all legal requirements provided for in
City ordinances and/or Federal and State Statutes.
(j) USE OF' RECYCLED PAPER: Contractors/Vendors
responding to requests for proposal/quotation or
reports requested by the City shall use recycled
paper when it is available at a reasonable price and
, of satisfactory quality to meet contractual
performance standards. For the purpose of this
paragraph, price is conGidered 'reasonable' if total
cost is no more than ten percent (10%) higher than
the lowest price offered for non-recycled paper. In
addition, requested responses' should be printed on
both sides of paper sheets whenever practicable.
Upon completion of contractual agreement,
Contractors/Vendors shall submit reports' of recycled
paper utilized, if applicable to the City of
Clearwater, Purchasing Division, P.O. Box 4748,
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Clearwater, Florida 34618-4748.
Bid prices must be held firm for a minimum of
ninety days (90) after bid opening date.
2. DESCRIPTION OF SUPPLIES:
( k)
Any manufacturer's names, trade names, brand name,
or catalog number used in the specifications are for
the purpose' of describing and establishing general
quality levels. SUCH REFERENCES ARE NOT INTENDED TO
BE RESTRICTIVE. Bids will be ,considered 'for any
brand which meets the quality of the specifications
listed for any item. .
Bidders are required to state exactly. what they in-
tend to furnish, otherwise they shall be required to
furnish the items as, specified.
Bidders will submit, with their proposal, data
necessary to evaluate and, determine the quality of
the item(s) they are bidding.
3. SUBMISSION OF BIDS:
(a) 'Bids and changes thereto shall be enclosed in sealed
envelopes addressed to the Purchasing DiVision, City
of Clearwater. The name and address of the bidder~ '
the date and hour of, the bid opening and the bid
number shall be placed on the outside of the enve-
lope.
(b) Bids ~ust be submitted on the form furnished.
Tele-graphic bids will not be considered. Bids,
however, may be modified by telegraphic notice
provided such notice is received prior to the time
set for the bid opening. '
(a)
(b)
. (c)
",
4. REJECTION, OF BIDS: ,
(a) The 'City may reject bids' if:
(1) The bidder misstates or conceals any material fact
in~he bid, or if,
(2) The bid does not strictly conform to the
law or requirements of the bid, or if,
( 3) The bid is conditional, except that the
bidder may qualify )lis bid for acceptance by
the City on an "all or ,none" basis, or a ','low
itemU basis. An lIall or none II basis bid must
include all items upon which bids are invited.
( b) The City may, however, re j ect all bids
whenever ,it is deemed in the best interest of the
City to do so, 'and may reje'ct any part of a bid
unless bid' has been qualified as provided iri
4(a)(3). The City may also waive any minor
informalities or irregularities in any bid.
5. WITHDRAWAL OF BIDS:
(a) Bids may not be withdrawn after the time ser. for the'
bid opening for a.period of time as specified.
(b) Bids may be withdrawn prior to the time set for
bid opening. Such request must be in writing.
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6.
BIDS OR MODIFICATIONS:
Bids and modifications received after the time set
for the bid opening will not be considered.
Modifications in writing received prior to the
time set for the bid opening will be accepted.
..
LATE
(a)
(b)
, '
7~ CLARIFICATION OR OBJECTION TO BID SPECIFICATIONS:
(a) If any person contemplating submitting a bid for
this contract is in doubt as to the true meaning of
the specifications or other bid documents or any
part thereof, he may submit to the Purchasing Man- )
ager on or before five (5) days prior to scheduled
opening a request for clarification. All such
requests for information shall ,be made in writing
and the person submitting the request will be
responsible for prompt delivery. Any interpretation
of the bid, if: made, will be made only by Addendum
duly issued. A copy of such Addendum will be mailed
or delivered to each person receiving an Invitation
. to Bid. The City will not be responsible for any
other'explanation or interpretation of the proposed
bid made or given prior to the award of the con-
tract. Any objection to the specifications ,and re-
quirements as set forth in this bid must be filed in
writing with the Purchasing Manager on or before
five (5) days prior to the scheduled opening.
8. DISCOUNTS:
(a)
Bidders may offer a cash discount for prompt pay-
ment; however, such discount SHALL NOT be consider-
ed in determining the lowest net cost for bid
evaluation purposes., Bidders are encouraged to
reflect'cash discounts in the unit price quoted.
In' connection with any discount offered, tLme ,
will be computed from the date of receipt of
supplies or services or from the date a correct
invoice is 'received, ,whichever is the' later date.
Payment is deemed to be made on the date of mailing
of the check.
(b)
9. SAMPLES:
( a) ,Samples, when required, must be submitted wi thin
the time specified at no expense to the City. If
not destroyed or used 'up during testing, samples
will be returned upon request at the bidder's ex-
pense. Each individual sample must be labeled with
the bidder's name and manufacturer's brand name and
number.
10. AWARD OF CONTRACT:
(a) The contract will be awarded to the lowest respon-
sive and responsible bidder whose bid~, conforming
to the Invitation to Bid, is most advantageous to
the City, prices and other factors considered.
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(b)
accept and award
in the aggregate,
bid by spe,eif ied
,
The City reserves the right to
item by item, and/or by group, or
unless the bidder qualifies his
limitations re Para. 4(a)(3).
If two or more bids received are for the same
total amount or unit price, quali ty and service
being equal, the. contract will be awarded to the
bidder that maintains an office inside the city
limits of Clearwater. When no bidder maintains an
office within the city, an office maintained within
Pinellas County will be the determining factor.
When neither of these conditions exist, bids for
identical amounts will be determined by the dra~ing
of lots in public by the Purchasing Manager.
prices quoted must be, f . o. b. Clearwater, FL"
with all transportation charges prepaid' unless
otherwise specified in the Invitation to Bid.
A written award ,of acceptance (Purchase
Order), mailed or otherwise furnished' to the
successful bidder shall' result in' a binding
contract without. further action by either party.
(c)
'I
. (d)
. (e)
11. DELIVERY:
(a) Deliveries are to be f "o.b. destinati:on, unless
otherwise specified in the Invitation to Bid.
(b) Deliveries are to be made during normal
bUSiness hours, or as specified on the, Purchase
Order.
12. CONDITIONS OF MATERIALS AND PACKAGING:
(a) All items furnished must be new and free from
defects. No others will be accepted under the
terms and intent of this bid. All containers shall
be new and suitable for storage or shipment, and
price bid shall include standard commercial
packaging.
13. ,CLAIMS:
(a) Successful bidder(s) will be responsible for making
any and all claims against carriers for missing or
damaged items.
14. LOCAL, STATE AND FEDERAL COMPLIANCE REQUIREMENTS:
(a) Bidders shall comply with all, local, state and
federal directives t orders and ,laws as applicable
to this bid' and subsequent contract(s) including
but not limited to:. ,
(1) Equal Employment Opportunity (EEO), in compli-
ance with Executive Order 11246, as applicable
to this contract.
(2) Minority Business Enterprise (MBE), as appli-
cable to this contract. .
(3) occupational Safety and Health Act (OSHA)
as applicable'to this contract.
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'PROVISIONS OF ,OTHER AGENCIES:
(a)
Unless otherwise stipulated by the bidder, the
bidderaqrees when submitting his bid to' make
available to all municipalities, within Pinellas
County" the 'bid prices he submits, in accordance
'with the bid terms' and conditions, sho~ld any
municipality wish to buy under this contract.
16 . COLLUSION:'
(a)
The 'bidder by affixing. his signature to this
Invitation to Bid, agrees to the following:
"Bidder certifies- that his bid is made without
previous unders~anding, agreement, or connection
with any person, firm" or corporation making a bid
, for, the same items and is in all r,espects fair,
without outside control, collusion, fraud,' or
otherwise i1+ega1 action. II
17~ VARIANCE IN'CONDITIONS:
(a), Any and all special conditions and specifications
attached hereto which vary from General Conditions'
shall have precedence. .
18. APPROPRIATIONS CLAUSE:
(a) If the contract extends beyond~the current fiscal
year, which ends September ,30, the contract shall
be contingent upon the, availability of funds
appropriated for'such purposes in the City's annual
. ,budget for the next succeeding fiscal year.
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19,. BID PROTEST PROCEDURES:
'Bid protest procedures are contained in the City of
Clearwater Purchasing Manual.' Details may be
obtained by calling ,the 'Purchasing Manager,
.813/462-6860, or may be picked up at 711 1-1aple
Street, Clearwater, Florida.
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IF A TABULATION OF BIDS IS DESIRED, PLEASE ENCLOSE ,A
,
SELF-ADDRESSED STAMPli:D ENVELOPE WHEN SUBMITTING: YOUR _
BID PROPOSAL.
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A DRUG-FREE WORKPLACE. .m ACCORDANCE WITH SECT. 287.087
Preference shall be given to businesses with drug-free workplace
programs. Whenever two or more bids which are equal with respect
to price, quality, and service are received by the City for the
procurement of commodities or contractual services, a bid received
from a business that certifies that it has implemented a drug-free
workplace program shall be 'given preference in the award process.
Established procedures for processing tie bids will, be followed if
none of the tied vendors have a drug-free workplace program. In
order to have a drug-free workplace program, a business shall:
1)
Publish a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the workplace 'and
specifying the actions that will be taken against employees
for violations of such prohibition.
Inform employees about the dangers of drug abuse in the
workplace, the business's policy of maintaining a drug-free
workplace, any av~ilable drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
Give each employee engaged in providing the caromedi ties or
contractual services that are under bid a copy of the
statement specif.iedin subsection (1). .
In the statement specified in subsection (1) t notify the
employees that, as a condition of working on the commodities
or contractual, services that are under bid,' the employee will
abide by the terms of the statement and will notify the
employer of ani, conviction of, or plea of guilty or nolo
contendere to, any 'violation of chapter 893 or of any
controlled substance law of the United States or any state,
for a viola't.ion occurring, in the workplace no later than five
(5) days after such conviction.
2)
3)
4 )
Impose a sanction on, or require the satisfactory
participation in a drug abuse assistance or,.. rehabilitation
program if such is available in the employee's community, by
any employee who ,is so convicted.
Make a good faith effort to continue to maintain a drug-free
workplace thro~gh ~plernentation of this section.
As the person authorized to sign the statement, I certify t,pat
this fi.rm does / does not ( select only one) fully comply wi th the
above requirements.
5)
6)
BUSINESS NAME
VENDOR'S SIGNATURE
Statement - 1
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SWORN STATEMENT PURSUANT TO SEcrION 287.1.33(3)(a).
ELQRIDA STATUTE:S, ON PUBUC EN'ITIY CRIMES
TRlS FOR.\t MUsr BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBUC OR OTHER
OFFICIAL AUTHORIZED TO ADl\fiNIS'1'ER OATBS.
1. This swam statement is submitted to .
bY.
, [priDe DJUDC or tbe pubUC' enat)'j
, ,
[ptiDt lnlilviduai's name IU1d title]
(priDe name of enr::lty SDbmimng ,swgm Sl:ltement]
whose business address b
tor
.-
and (if appliClble) its Federal Employer IdentificnioD Number (FEIN) is
(It the entity bas no FEIN. lnc.lude the Soc:i:11 S~ty Number at the UKUvidual signing Wis
S'WOtD. statement: _
.)
2. ,I underst:u:ld th:1t a al'ubUc entity aimc. :u defined in P3J':1gt:1ph 281.1$(1)(g), Florida SLDtnte:ll. me.:1m a
violation of 01l1y st:1te or federal law by a per.san with respect to:md direaty rcl:1tcd. to the trJ.JlSaction of
business with :my public entity Dr with :m agency or poUticl subdivision of :my ower state or of the Unite:l
Sates, including, but not Limited to. any bid or contr.lct (or goods or services to be provided to :my public
entity or an agency or poHtic:1.l subdivision of:any other state or of the Uhitcd StateS and involving antitrUSt. . ,
fraud.; !.heft. bribery, collusion, I:1ckcteeriDg, coaspir:u:y. or II1i1tc:rial misrcprc:sent::llion. '
3. I understaDd Wt .COlr-tic:t.ed- or .conviction. as defined in P:J.r.lgrnph 287.133(l)(b), Florida Stnntt~. m~
a. fincling of guilt 01' 3. r.::olIVic:tion,of i1 public entity aime. with or without 3D adjudiCJ.tioI1 of guilt; in 'is.rt'J
federal or state trial. coun of record. relating to charges brought by indictment or iDformarioIl mer Juty 1..
1989, as a' result oC OJ. jury verclia. nonjury aial, or entry of a p!e:l of guilty or nolo CODtcnciere.
4. I uIidmund that an -affiliate. as defined in Paragraph 287.133(1)(30), 'FJori~a St:arnt~. mc:ms:
1. A prcdea:ssor or 5UCCl:$SOr oC a pmon convicted of :1 public entity crime; or
2: An entity under the control of any natur.1l peI30n who is active in the management ot me entity and
who has been conviacd of a public entity crime. The term "affiliate" includes those OffiCCI3, dircctcr.s,
c:xecntivcs, parmers, sharcholdeIs, employees, members, and agentS wbo are actiVe in the management of
au affiliate. The ownership by one persOD of shares constituting a controlling interest in another person.
or a pooling DC equipmcut or income amoDg persons whcn nOt for fair market .;a1uc UDder an arm's length
agreement, shall be a prima Cade elSe tbat ODe person controls 3J1otb.cr person. A pason who knowingly
Cllter.; 1:110 a joint venture with a pC130n who has been convic::ted of a,public entity crime in Florida during
the pre~g 36 months shall be consi~n:d an amliate.
s. ,I understand that a -person. as defined in P:1r.1gI'::lph 287.133(1)(e). Florida St:]fnt~, me:ms any DJlrur.1l
person or entiry org:miz.cd under Ute mws of any state or of thc United States with the legal power to enter
intO a binding contt:lct, :md which bic1s or applies to bid on contr:1Ct'S for the provisioD oC goods or setvices
let by \1 public entity, Of which otherwi.se tr.U1SactS or :1pplies to tr:IJ1Sac:t busine:ss with :1 public entity. '!he
term .person" iDc!uae:s those otfic:n, direc:or:s, e:tCCUOve:s, partIlm, sh:LrehoJdcD; empJoyees. membcrs, :md
agents who are <lCtive in nw:mgement of :ut entity.
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Based on inIormation an~ b ell C!, the statcment,whic:h 1 have marked below b trUe in rc.l:ltio%l to the cnut\'
submJttin~ this swon; Statement. [lndlCl1te whldl 6tDtement applies.] , . .
~ Neither the enti~. submitting this $Worn statement, nor DnY of its offieen, directors, aecutives,
panners, shareholders, cmploye:.s, mcmbcn, or agents wbo are active in the maDaJ;ement of the cntit)', nor
an)' affiliate of the .entil)' bas been charged With and c:onvieted of n public entit)' crime subsequent to July
1, 1989,
'!be entity submitting this SlY'Om Statement, or one or more of its omeen, c1irectots. executives,
jiiniiers. shareholdelS, employees, members. or agents who arc active in. the management of me entity. or
an af51iar.c. 01 the entity has been c:ha1Jed with and COIrYicted. DC. publit entity crime l'Dbsequcnt to July
1. 1989.' '
. ~
".[be entity submittini. this swcrn stalCment, or one or m.ore of its omcers.. c1irectots. e:cutivcs.
, j)iiiiim. sharehOld.cn, employees, members, or agents who' arc active in the managemcm of the entity. or
an at6.Uate Df the entit}' has been cbarged With and amvicted af. pubIie entity crime subsequent 10 July
1.1989. However. there has been a subsequent proceeding before a Hearing Officer of the Slate c!Florida;,
Division af AdmiDistrative Hearings anc1 the Fmal Order entered. by the Hearing omcer detcnnined tha1.
it was nDt in the public intereSt to place the entity submitting this swcm swcment an the convicted vendor
,list. '[attach. f:DJ1Y or the IiIUI1 orderJ
I' UNDmsTAND 1HAT "lHE SUBMISSlOO OF 'D:llS FORM 10 THE CDNmACITNG OFFI~. FOll.'IUE
PtmUC ~"1TIY mDrJ.lU~ IN PARAGRAPH 1 (ONE) ABOVE IS FOR 'l'BAT POBLIC ENn'IY ONLY AND,
THAT THIS FORM 15 VALID THROUGH DECEMBER 31 OF THE CALENDAR n:AR IN WBICH rr IS FILED.
I ALSO UNDERSTAND 'IBAT I AM REQUIRED TO INFORM THE PDBIJC EN'1"I'n" PRIOR TO ENTERING
11\,.0 A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PRovmED IN SECDON 287.017, FLORIDA.
~ FOR CATEGORY nvo OF ANY CHANGE IN Tm: INFORMA.nON COI\"TAINED IN THIS FORM.
,
,
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. Sworn 10 and subscribed before me this .
" day of '
.19_.
Persouall~' kn~
OR Produ'cCd identificatioD '
NoWy Public - State of
(IYpc of idc:ntlficnion)
My c:Ommko;ion cpircs
(printed typed or smmpe.d. '
commissioned name of noW)' public)
'..' Form PUR 7068 (Rev, 06118192)
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BID # 133-94
TERMS, CONDITIONS AND SPECIFICATIONS,
(Term Contract for Services),
1. 0 GENERAL
It is the intent of this sOlicitation to establish a contract for
the disposition of domestic wastewater residuals (sludge) produced
by the City of Clearwater. The successful bidder ("Contractor")
will transport cake and liquid residuals for the' city of
Clearwater's Water Pollution Control Division. Transport will be
from the East and Marshall street AWT Facilities to the Northeast
Residuals Processing Facility. Options and requirements for the
final disposition'of the residuals will be discussed in section,
19 of this 'specification.
2.0 CONTRACT PERIOD
The contract .resul ting from this' solicitation shall be a TERM
,contract for the time period specified herein. During the specified
time period, the City may' order services, as the requirements
generate and the Contractor will deliver the services. It is
understood that the City is not obligated to purchase any specific
quantity of services under this contract.
2.1 The period of contract shall extend for 36 months from date of
award.
2.2 Either party may cancel this contract, in whole or in part, by
giving' 60 days prior notice in writing. However, the
Contractor shall not be authorized to ex~rciae, this
cancellation option' during the first 180, days of the contract.
3.0 BID PRICE
The', bid prices shall remain firm' for the, first year of the
contract. Subsequent year prices may be adjusted up or down based
. on the latest changes, .during the past twelve months of the "All
Goods 'and Services Index". Increases must be requested in advance
by the'vendor.
3.1 Prices bid shall be on a per unit cost basis for each
individual type of service. The price rate shall be inclusive
of all labor, equipment and material to accomplish the
specific service noted on the Bid Response Form,(attached)
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Bid # 133-94
Specifications Cont.
4.0 QUANTITIES OF TRANSPORTED RESIDUAL'TO NORTHEAST
The quantity of residuals to be ,transported to the 'Northeast
Processing facility may be varied from day. to day,as needed for
efficient operation of, the treatment facilities. The projected
quantities to be transported are: .
,East liquid. residuals ........... '. . .. 70,000 gallons per week.
Marshall Street cake residuals ..... 350,000 pounds per week.
The quantities projected are an es'timate. Actual quantities may be'
less ,than or may exceed the estimates:
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5.0,COHPOSITION OF TRANSPORTED RESIDUAL TO NORTHEAST
The compositi~nof the residuals to be transported to the Northeast
Facility are as follows:
East Liquid ...................~.. 1.5 to 4.0% total solids
Marshall Street cake ...,:. .~.... .12.0 to 20.0~ total 'solids
6.0 EVALUATION
Bid will be evaluated on the following criteria: price of the
various bid services, size of the firm, its' ability to perform the
required services'" the number 1 of years of experience providing
similar services, its', reputation in, the industry (references)"
local service representation, and the experience of the personnel.
7.0 AWARD
. The City intends to award this contract to the best and lowest
responriive bid. However, the City"reserves the right torej~ct any
and" all bids in accordance with' the City's. Purchasing and
Contracting ,Codes.
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Bid # 133-94
'Sp'ecifications Cont.
8.0 INDBMNITY. SAFETY.
8,1 INDEMNITY
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To the fullest extent permitted by law, the Contractor
shall indemnify and, hold harmless the Ci ty ~ its'
employees' and agents, from and against all claims,
damages, losses and expense" including reasonable
attorney's fees, arising out of or resulting from the
,performance of his operations under this, contract.
Section 17-640.300 (3) 'Florida Administrative Code
("F.A.C.") allows that a domestic wastewater residuals
;generator may enter into, ~n agreernent,with a contract
residuals disposal company to protect themselves from
liability related to the, disposal of residuals by' the
contractor;
THEREFORE, The City, as the residuals generator, is
familiar with and', shall 90mply with the applicable
,requirements of Chapter 17-640, F.A.C. and shall provide
residual material to the Contractor, as the. land
applicator, which shall meet the chemical criteria 'for
"r,esiduals for land application" in accordance with
Section 17-640.700(2)" F.A,C.. , .
Th~ Contractor agree~ to accept the resporisibility for
all residuals treated ,as required by' Chapter 17-640,
F,A,C" and agrees to properly dispose, of such materials
. only on a site which has been approved. The Contractor
agrees that 'they are aware of and "shall comply with the
requirements for proper disposal arid site management
identified in Chapter 17-640, F.A,C.,and the City's
wastewater treatm,ent 'facility permit,
Although the City represents that the nature of ' the residuals shall
be,of the quality the bid represents and analyses of the residuals
are available for r'eview by the ,bidder, the ,City cannot make or
,'give any warranty as, to the chemical composition of the material.
Nutrient and chemical components ~f the residu~ls may have higher
or lower concentrations than represented by the analyses. The City
does not warran~ or represent that the residuals produced by the
process ,can or should be utilized in any particular manner or for
any particular purpose.
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Specifications Cont.
8.2.1 SAFETY
8.2.2 The Contractor shall take all reasonable precautions to
prevent damage, injury or loss to:
,
1. All emp'lo'yees on th'e job and, all other persons who may be
affected thereby.
2., All the work, materials'and equipment, on or off,the
site, that is under the care, custody or ~ontrol of the
Contractor. '
,3" ' All property, at or surrounding the work, site. . In an
emergency affecting the safety of ~ersons or property,
,the Contractor shall act' with reasonable care, and
'discretion', to prevent threatened, damage, injury, or
loss'. '
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9.1 All work shall- be done in accordance with the Specifications
as 'discussed herein,
9,2 The Contractor shall provide competent, suitable, qualified
"personnel to perform- the' work .'as required by the Contract
'documents. The Contractor shall, at all times, maintain good
discipline and order at the'site.
9.3 The Contractor shall furnish all equipment, 'labor,
transportation, tools, and all other incidentals ,necessary for
the execution of the Contract. The City shall be responsible
for loading of the trailers and tankers. '
9,4 - The Contractor shall supply a sufficient 'number of' large
capacity, leakproof, trailers to transport the cake residuals
and ta'nkers to transport the liquid residuals.,'
9.0 STANDARDS
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10.'0 CONTACT PBRSONS
The Contra6tor shall supply the names and phone numbers cif
those people that the City' may contact concerning these
services.
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Bid # 133-94 ,
Specifications Cont.
"
11.0 PAYMBNT
11.1 Invoices shall be submitted to:
CITY OF CLEARWATER
WATER POLLUTION CONTROL DIVISION
1605 HARBOR DRIVE, '
CLEARWATER, FLORIDA 34615
:1
11.2 Receipts "
Hauling receipts must be left with the plant operator or at a
designated location on the day the residuals were transported.
Receipts are to include; Date and time, tractor number, ,plant
site, volume in pounds.or gallons, driver signature and W.P.C.
personnel signature.. Payment of receipts which show quantities
in excess of the amounts documented by the Plant Lead Operator
will not be authorized.
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11.3 Payment shall be made on a monthly ,basis upon submission of
invoice and verification of quantities satisfactorily
transported.
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12.0
TAXES. .
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The City ,has the following., tax ~xemption certificates.
,assigned:
1. Certificate' of 'Registry No~ N/A for tax free
transactions under Chapter 32, Internal Revenue Code,
and
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2. Florida Sales & Use Tax Exemption Certificate No.
, 13.0
INQUIRIES
"
All queries about this solicitation should be addressed
, to:
Joe Reckenwald
, Title : Superintendent Phone: 813 462' 6660
Ken'Gilmore
, Title:Asst. Supt.
Phone:813 462 6660
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Specifications Cant.
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14.0 .REFERENCES
Bidders. shall submit at least 3 "references ',of utilities"
preferably in Florida, for which they'have provi~ed ~
for at, least 2 yeat:s.'
.utilitv Name
Contact
Phone # '# Years
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15.0 GBNERAL INFORMATION ABOUT BIDDBR I,SFIRH
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Name of Contact Person:'
Telephone, Number:
Emergency Telephone Number:
Alternate Contact Person:
,Telephone Number:
d..' Normal working Hours:.
weekdays,
weekends
a.
b.
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Can your: company provi~e 24 hours,
service:
emergency
(no)
1 days
(yes)
~~ f. State maximum response time for emergency call:
hours
g. Number of permanent employees:
h. Loc~loffice' address:,
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Specifications Cont.
16.0 CONTRACTOR RESPONSIBILITY
ANY SPILLAGE, ACCIDENTAL OR OTHERWISE, WHICH' OCCURS AT OR OFF THE
FACILITY SITE OR ANY OTHER SITE SHALL BE THE RESPONSIBILITY OF THE
CONTRACTOR TO C'OMPLETELY REMOVE AND SANITIZE,' IN ADDITION, THE
CONTRACTOR SHALL BEAR THE RESPONSIBILITY OF REPORTING THE SPILLAGE
TO THE PROPER AGENCIES AND THE CITY IN A TIMELY MANNER. THE CITY
RESERVES THE RIGHT TO INSPECT AND REJECT ALL MODES PROPOSED BY THE
CONTRACTOR FOR TRANSPORTING THE RESIDUALS,
THE CITY OF CLEARWATER FACILITIES ARE CURRENTLY OPERATING UNDER
REGULATIONS ISSUED BY THE FEDERAL AND STATE REGULATORY AGENCIES.
THE CONTRACTOR SHALL ABIDE BY ANY PRONOUNCEMENT, ORDER, REGULATION,
PERMIT, LICENSE, RESTRICTION, INJUNCTION, MORATORIUM, OR DENIAL OF
PERMISSION TO OPERATE THE FACILITIES WHICH HAY BE IMPOSED OR ISSUED
BY ANY AGENCY HAVING JURISDICTION. THE ,CONTRACTOR SHALL COOPERATE
WITH THE CITY DURING ANY TEST, EXPERIMENT, CONSTRUCTION,
MAINTENANCE, OR ANY OTHER OPERATION WHICH HAY AFFECT THE PRODUCTION
OF RESIDUALS AT THE CITY FACILITIES.
BIDDERS WILL SUBMIT, WITH THEIR BID, DOCUMENTATION WHICH WILL
VERIFY SUFFICIENT FINANCIAL RESOURCE TO FULFILL THE FULL' SCOPE OF
THE CONTRACT,
THE CONTRACTOR SHALL BE RESPONSIBLE FOR OBTAINING THE SITE FOR
FINAL DISPOSAL, IF NEEDED, FOR RESIDUALS, OBTAINING ALL NECESSARY
APPROVALS AND/OR PERMITS REQUIRED, AND MEETING ALL FEDERAL, STATE
AND LOCAL RULES AND POLICIES PERTAINING TO SUCH AND THE SUBJECT
MATTER OF THIS AGREEMENT
,
17.0 Performance Specifications
THE CONTRACTOR IS TO OWN OR BE THE SOLE LESSEE OF THE EQUIPMENT
UTILIZ...D IN THE PERFORMANCE OF THIS CONTRACT (I. E. NO OWNER
/OPERATOR TRACTORS), THE EQUIPMENT SHALL HAVE THE COMPANY NAME
PROMINENTLY DISPLAYED.
17,1 The Contractor shall be required to transport residuals from
each facility as scheduled by the WPC Superintendent or his
designee. The contractor shall notify the Plant Lead Operator
immediately whenever unforeseen situations occur that would
interfere with the scheduled transport, Under no circumstances
will transport be delayed more than 24 hours.All scheduled amounts
so delayed must be recovered within five working days.
'17,1.1 The residuals to be removed at the residuals processing
facility must be removed within 5 hrs of the scheduled time.
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BID# 133-94
specifications cant.
,17.2 Liquid residuals will, be transported form ,the East AWT
facility to the Northeast AWT facility. Tankers 'will be
loaded/unloaded by WPC personnel only, and ,at the designated site~
It is the contractors responsibility to assure that all hoses or
lines are disconnected before moving the trailer. Tankers will be
capable.of connecting to a six (6)' inch diameter female "cam locll
type quick connect fitting, Tankers must have sight gages to verify
the amount of liquid 'residuals removed. '
17.3 Cake residuals are to be transported from the Marshall' street
facili ty' to the Residuals p'rocessing site at the Northeast AWT
, facility. Trailers will be identified either by a number or letter
or a' combination of number~ and letters. Trailers will be capable
of unloading into the hoppers without spillage.
17.4 The contractor will obtain all necessary permits for'disposal
of the residuals produced. The City, at it's option, may elect to
produce class '''A'' or class "B" (P.F.R.P. or P.S.R,P.) residuals.
The Contractor will comply with all regulations pertaining to the
disposal of, the residuals,
17.5'EachBidde~ shall visit the sites of the proposed woik and
,fully acquaini themselves with the facilities and conditions so
that the scope of the work with respect to difficulties and
restrictions attending the execution of work under the contract is
fully understood. Bidders shall thoroughly examine and be familiar
with the specifications. Failure or, omission of any Bidder to'
receive o~ examine any form, instrument or other documents or to
visit the sites and acquaint themselves with conditions there
existing shall not relieve the Bidder from any obligation, with
respect to the bid or the contract, The submission of a bid will
be prim~ facie evidence of compliance with this section.
17.5,l'PHYSICAL LOCATIONS
A. MARSHALL STREET AWT FACILITY, 1605 HARBOR DRIVE,
CLEARWATER, PINELLAS COUNTY, FLORIDA,'
B, NORTHEAST AWT FACILITY, 3290 S.R. 580, CLEARWATER,
PINELLAS COUNTY, , FLORIDA.
C. EAST AWT FACILITY, 3141 GULF TO BAY BLVD., CLEARWATER,
PINELLAS COUNTY, FLORIDA
8
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BID#133-94'
specif~cations cont.
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"18 . 0;' CONTRACT
ASSIGNMBNT
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THE SUCCESSFUL BIDDER WILL BE'REQUIRED.TO PERFORM THIS CONTRACT. NO
'ASSIGNHENT,OR.SUBCONTRACTING OF THE CONTRACT WILL BE ALLbWED~
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'19.0
BID
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OPTIONS
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The Bidder will ~id foritansport of
facility 'at the Northeast AWT facility.
prices for two (2) qualities 'of' cake
elect to purchase residuals processed
price the bid foi removal anddisp6~~l
'. residual.'
residuals to, the processing
The. Bidder must provide
residuals~ The Bidder may
to clas's "A", (P.F.R.P.)
of a' class "A'~ or Class
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Clcaiwater CitY Commission
Agenda Cover Memorandum
ciS.
Item II
MeetIng Dote: ____
'lhg}qL
SUBJECT: Funding, Assessment And Remediation of Petroleum Contaminated Sites
Qualified for State Reimbursement
,RECOMMENDATION/MOTION: Award a general services contract to perform technical
consulting and remedial action services for the cleanup of petroleum contaminated
,City sites qualified for State reimbursement; at no cost to the City, to AWD
Technologies, Ioc, of Tampa, being the lowest, most responsive and responsible bid!
submitted in accordance with the specifications of Bid it71-94,
~ and that tho approprIate offIcials be authorized to exccut~ same, '
BACKGROUND: The City of CleanJater curre'ntly has four sites contaminated by
petrdleum and qualified for State reimbursement for assessment and/or remediation
,under the Early Detection Incenti.ve Program (EDI) or the Florida Petroleum
Liability'Restoration Insurance Program (FPRIP) pursuant to F.A,C, Chapter 17-770
and 17-773. These sites, are: Clearwater Executive Airpark, Marina service
Station, former Fleet Maintenance Facility at vine Avenue, and Solid Waste
Transfer. Station.
. I
The' City also has an additional sixteen sites which may qualify for FPLRIP if '
contamination ,has occurred. Five other sites may also qualify for the newly,
'reinstituted Abandoned Tank Restoration Program 'which also provides reimbursement'
'for ,clean,up,activities related to underground tanks. This contract will allow"
.the'City to authorize Awn to perform reimbursable work at the four sites known to ,
.' be contaminated and any Ci ty site that may subsequently be classi,fied as such.
Five of "thirteen firms were short listed and reviewed by a five member selectionJ
commit~ee, made up of representatives from Purchasing, Risk Management, Solid
Waste, ~nd Public Works Environmental Management and Administration. Each firm,
, was' evaluated according to their responsiyene~s' and ability in the areas of
funding, technical ability, contract scope, experience and references. The final
scores were: Awn Technologles, Tampa (57); ESSI Omega, Orlando (46.5) ; , PDG
Environmental, Port Canaveral (43.5); Enviro'assessments, Tampa (36}i Imperial
Testing tabs, Lakeland (41). ri
AWD'S contract calls for AWD to seek reimbursement funding directly from the State
for those items related to petroleum contamination. Only reimbursable work may
':. ,
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Originating D~pt:
Co~ts: ---Hone
Totol
Reviewed by: ~
'Legal
Budget
Purchasing
Risk Mgmt.
ii~ ~
Other
sul:xnf ttcd by:
C I t on(f'!l
Advcrtfs~d:
Dote:
Pop~r:
o Hot Requl red
Affected Port ic~
o Hotf ri od
o ~ot Requl red
--:Jton~
Current Fiscal Yr.
funding Source:
o Copi tal Imp.
o 'Opt'rntlng
o Othr.r
Comnission Action:
o Approved
o Approved w/conditions
o Denl ed
o Continued to:
Attachments: AYO consulting &
'Remedial Services Agr~ement
Appropriation Code:
o Hone
~, Printed on rccycl~rl pnper
fundogen.nbp
June 2, 1994
Rev. July 1, 1994
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that., 'non":reimbursable ,:work 'is ;.,.,}!)}
hazardous, waste. 'is:, discovered' ;;'}
pu~chasing procedur~s will; be:;:":;',':;
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the awardef this contract will save ,the city' ,;,':;
costs for, the. four sites .currently.. del-ineated~' :':!r~;
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~/>required' o'ut'side of ',this contract,' . for example'
. or: ao wall/,needs to'.removed and','replaced,
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,;,' 'a.'ml'nimum', of $400 1000' in cleanup
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CONSULTING AND REMEDIAL SERVICE-I) AGREEMENT
THIS AGREEMENT, made, as of , 1994, by' ~nd between City of
Cleaiwatcr, Clearwater Florida ("0wncr"Y'and ^ WD Technologies, Inc., a Delaware
CO[.poration, with headquarte~s in Rockville, Maryland ("Contractor"),
WITNESSETH:
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, THAT, in consideration of their mutual promises and undertakings 'herein,', the parties
hereto agree 3,5 follows:
1.
SCOPE OF SERVICES
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Contractor agrees to pcrf~rm for Owner technical consulting and remed~al acti~n
, . .
services requested from time to time by Owner.. Such services, and the time for thei~
performance, will be m<?re particularly .des~ribed in wriuen instrumen~s to be is~u~ by Owner.
Such written instruments \viH refer to this Agreement and shall become effective when' the
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. acknowledgment copy thereof is 'signed by a duly authorized officer of'Contractor and returned
to Owner. No printed t~rms and conditions appearing on any such written instruments shall
supersede the terms and conditions of this Agreement.
2., COMPENSA TJON AND PAYMENT
At ,owner's request, Contractor may perf~rm services at sites eligible for
..participation in thePetroleum Cleanup Reimbursement Progr~m, the Florida Petroleum Liability'
and Restoration Insurance Program, or the, Abandoned Tank Restoration Program. In the event
that Contractor performs such services, Contractor shall apply directly to the Florida Department
of Envi,ronmental Regulation (Uthe,DepartmentU) for reimbursement from the Inland Protection
Trust Fund. It'is ~nderstoOd, however, that if Contractor should notify Owner that costs,
associated with specific services are non-reimbursable and thereafter Owner gives written consent
to these services with this ut,lderstanding, Owner shall reimburse Contractor for ~uch costs in
accordance with Exhibit A which is attached hereto and incorporated herein by reference,
Payment shall be due within thirty (30) days of receipt of Contractor's invoice.
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3.' COST RECORDS
During the period of this Agreement and for at least three (3) years thereafter,
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Contractor shall maintain records of costs for which Owner is charged. Such recor~s shall be
made and kept in accordance with generally accepted accounting principles and practices. '
Owner shall at all reasonable times have access to such'records for the purpose of inspecting,
auditing, verifying, or copying the same, or making extracts therefrom.
4, OWNERSHIP OF WORK PRODUCT ..
Technical data, evaluations, reports, and other work products of Contractor
generated hereunder shall become the property of Owner and shall be delivered to Owner on ,
request, after completion of ~ervices under the applicable purchase order. Contractor may retain
copies thereof for its files and internal use. Prior to submission of written proposals' to public
agencies, Contractor will submit drafts to Owner for comment and will work .with Owner-on
final version,
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5. INDEPENDENT CONTRACTOR RELA TrONSHIP
In the performance of services ,hereunder, Contractor shall be an independent
contractor with the authority' to control and direct the performance of the details of the work.
6. WARRANTY
Contractor wariants that work will be performed in accordance with sound
'engineering practice and professional standards, but makes no other warranty t express or
implied,: In the event of any' error, omiss~on or other professional negligence or any breach of
, the a1;>o~e warranty, the sole and exclusive responsibility of the Contractor shall be to reperform
, the deficient work at its own expense, and Contractor s~all have no other lia?ility whatsoever.
7, INDEMNTFfCATION,AND LIMITATION OF LIABILITY
Notwithstanding the warranty provisions of paragraph No. 6 (above), Contractor
a'grecs to indemnify Owner against damages to and liabilities of Owner (including reasonable
.attorney's fees) for personal injuryt death, or property damage resulting from Contractor's sole
negligence. If such personal injury, death or pro~rty damage does not result from Contractor's '-;-
sole n~gligence, then Contractor shall indemnify Owner for such damages and .liability to the
extent of Contractor's negligenc~,
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9. TERM OF AGREEMENT
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This agreement shall be effective as of the date hereof and shall continue in effect,
until terminated 'by either party at, any time upon thirty (30) day~' written ~otice to the ot~er ~
l!pon termination, Contractor shall' turn over to Owner data and inforl,11alion gathere4 or
developed, for any ,incomplete ~tudy hereunder and shall invoice Owner for all servic~s performed
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ASSIGNMENT AND SUBCONTRACTING
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Su~conlracting or assignmeri,t of this Agreement or any pa,rt thereof by Contractor"
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In the event any subcontracting is so approvedt the subcontr'act shall specify that
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provisions of this Agr~ment.
11. ,LEGAL REQUIREMENTS
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Contractor shall secure all licenses or permits required by law and shall comply'
with all ordinancest laws, orderst rulest and regulations pertaining to its services hereundec',
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IN WITNESS WHEREOF I .the parties hereto have ente,red into this'AgreC!1'ent as of the
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$47.00
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
~0.
Meeting Dete
?!/8114
(94-19)
~
~
Item II
SUBJECT: ENTERPRISE ROAD AND MARSHALL ST. SANITARY SYSTEM REPAIRS
RECOMMENDATION/MOTION: Award a contract for the ENTERPRISE ROAD AND MARSHALL ST.
SANITARY SYSTEM REPAIRS (94-19) to KIMMINS CONTRACTING CORPORATION of TAMPA,
FLOR7DA for the sum of $175,800.00 which is the lowest responsible bid received
,in accordance with the plans and ,specifications,
DU and that the appropriate officials be authorized ,to execute same.
. BACKGROUND: Three restoration areas in the city's sanitary sewer and treatment
system are included in this contract. The first area is the replacement of
utility access portals (UAP's) which have settled in the pavement of Enterprise,
Road between u.s. Hwy. 19 and Landmark Drive. The UAP's were, originallY
installed by developers in the late 1970's and have settled, causing breaks in
the existing clay sanitary sewers. The proposed work will be excavation and
replacement of the settled UAP's and repair of the broken connections.' A single
lane of traffic can be maintained during construction. A future project will
'provide for the relining of the existing sanitary sewers 'along Enterprise Road.
The second work area is the replacement of a broken outfall pipe between a
defuser box and a final clarifier at the Marshall street Advanced Pollution
Control Facility. The 24" concrete outfall pipe is currently broken and ground
,water is causing a large hole over the pipe. The proposed water pollution
, control renewal and replacement work will replace the broken section(s) of pipe
and provide for reconnect ion to the existing structures. '
The third area of work is the placement of fiberglass liners in existing UAP's,
in the area of the intersection of Kings Highway and Sunset Point Road.. This
section of the sanitary collection system interconnects a 12" force main from
Spring Lake ,to the Sunset Road pumping station locat1ed just west, of Kings
Highway. The long travel distance of the force main together with moderate flow
volume is allowing the production of hydrogen sulfide which is causing
deterioration of the interior concrete surfaces of the UAP's. The proposed work
will place fiberglass liners in 11 UAP's to protect against further corrosion.
Fiberglass liners are the only available construction method which can withstand
the corrosive nature of hydrogen sulfide.
continued:
Other N/A
sut:Anl t,ted by: ' ,
cttXf?8
1
t Originating Dr.pt, 1"""- Costs: $175,800.00
I Publ ic \Jorks/Engin In9 1 (Current FY) $175,800,00
I '
I User ocp~. v I funding Source:
I Public \Jorks/Engineerlng
I Advertised:
,Ipote: 05/09/94 & 05(19/94 I Other
!PDPer:St. Petersburg Ti~sl
Approprietlon Code(s)
I /lot required
r) 'I Affected portles
notified
I
I Not required
conmlssion Action
I
I R~icwcd bV:
Legol ilIA
Budget ~
purChasl~g ~/A
RIsk Mgmt. ilIA
DIS NIA
ACM u) c...a
Copt. Imp.
x
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I Attachments: '
Bid Tabuletion & Summary
Construction Drawings
Approved
w/condltions _____
Approved
"
Denied
Operating
Cont'd to
315-96632-563800-535-000
, 315-96631-563800-535-000
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· ,1~'City commission 'Agenda. :Item tl
'ENTERPRISE ROAD AND MARSHALL ST. SANITARY SYSTEM REPAIRS '(94-19)
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sani t'ary
$168,',600.
:,',.of $7,200'.,
Sewer R '& ,R includes' Bid Items' 1-8,
water Pollution Control R &,R covers items
Total proj,ect 'award is for' $175,800,.',
11 ,and 12 for
9 and 10
a sub-total of
for, a sub-to.tal
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::'The', available balances in the Sanitary Sewer and the .water Pollution control,'
,Renewal and Replacement capital improvement projec~s are su'fficientto provide
funds,for this contract.
.This project will start "o'n or about August 1994, and is scheduled :to be' completed
within '60 'calendar days. Fifty:-three contractors 'were ,invited to bid the
. c .. +
project: It" is believed that the size ('small),., diffi~ul ty, and roul tl.-locations
of,the work mak~,the 'project uninviting ,to ,prospective contractors.
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TABULATION OF BIDS FOR: ENTERPRISE RD. & MARSHALL ST, SANITARY SYSTEM REPAIRS (94-19)
BID OPENING DATE: ..I.UESDAY. JUNE 7, 1994
AWARD DATE: WEEK OF JULY 18. 1994
"
ITEM NO.
KIMMINS CONTRACTING
OTY. CORPORATION
TAMPA, FLORIDA
DESCRIPTION
ENTERPRISE ROAD, UTILITY ACCESS PORTAL (UAPI REPLACEMENTS
1. REPLACE UAP 1, INCLUDING ALL LABOR,
EQUIPMENT AND MATERIALS
2. REPLACE UAP 2, INCLUDING ALL LABO~,
EQUIPMENT AND MATERIALS
3.. REPLACE UAP 3, INCLUDING ALL LABOR, '
EOUIPMENT AND MATERIALS
4. , REPLACE UAP 4, INCLUDING ALL LABOR,
EQUIPMENT AND MATERIALS
5. REMOVE UNSUITABLE MATERIAL AND REPLACE
WITH GRADED STONE
'6. REPLACE ADDITIONAL 8" OR 6" SANITARY PIPE
OVER 4' FROM UAP
7. REPLACE ADDITIONAL UAP 16' TO 9' ALL LABOR,
EQUIPMENT AND MATERIALS
1 L.S. $ 23,650.00
1 L.S. 22,950.00,
1 L.S. 17,800.00
1 L.S. o 19,300.00
40 C.Y. 15.00
50 L.F. 20.00
1 L.S. 17,000.00
8.
REPLACE ~DDITIONAL UAP (9.1' DEEP TO lESS
THAN 13'1 ALL LABOR, EQUIPMENT AND
MATERIALS
MARSHALL STREET, CLARIFIER OUTFALL PIPE REPAIR
1 L.S.
20,000,00
9.
MARSHALL STREET, 24" RCP REPAIR IUP TO 20
FEET OF PIPE REPLACEMENT '
MARSHALL STREET, 24" RCP REPAIR (OVER 20
FEET OF PIPE REPLACEMENT)
KINGS HWY. AND SUNSET POINT ROAD
1 L.S.
7,000.00
,10.
15 L.F.
200.00
11.
12.
42" DIAMETER FIBERGLASS LINER
UAP RING AND COVER '
150 V.F,
10 EACH
BIDDERS GRAND TOTAL
250.00
600.00
$175,800.00
BID SUMMARY
,Bids Solicited - 53
Contractors Picking Up Plans and Specs, 7
Contractors Responding to Bid 1
!:NTERT AD.ARA
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Item #
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Heeting Date
SUBJECT: Name change of Briley, wild , Associates, Inc.
Q ry - 'lkrl h~
RECOMMENDATION/MOTION: Authorize the city Manager by motion to approve th~ name
change of Briley, Wild & Associates, Inc. to McKim' & Creed Engineers, .P.A., and
to modify the current Briley, wild & Associates, Inc., ,Contracts and Amendments
to reflect the new name,
" ua and that the appropriate officials be authorized to execute same.
BACKGROUND:
Briley, wild and Assoc. has merged with and was renamed to the parent corporate
name of McKim & Creed Engineers,P . A., ~f f ecti ve May 2, 1994., McKim & Creed
,Engineers is a larger firm based in North Carolina and is rated in'the 'top 500
'nation~l firms by the Engineering News Record magazine. Briley, Wild & Assoc.
is currently under contract with the city to provide professional engineering'
'services in the completion of ,the Northeast Advanced Pollut~on Control. Residuals
Facility. The purpose, of this motion is 'to approve modification of the
:.p~ofessional .engineering services agreement to the 'new corpor~te name. McKim &
:dreed will' maintain the Clearwater and,Ormand Beach, offices in Florida' as well
as several offices. in North Carolina. "
.. ,
:,
'.
ilIA :
1 Originllting D~PtY(
1 ,Public ~orks./Engine ing
I' ~ser Dapt.
1 no
, 'I ' Advertised:
I, Date:
I
I Paper:
I lIot required X
Affected,parties
,notified ~_
Not required x
Costs: 1I0llE
DIS
,ttXf0
Capt. Imp.
opernting
Other
Conttd to
I
I
I
I
I
I
I
I
Reviewed byiJ ,
L~ga~ T/'IIr
,Budget ilIA
Purchasing N/A
Risk Hgmt, ' iliA
,
(Current FY)
I Conmission Action
I "Approved
I
I
I ' Denied
I
I
I
I
I Attachments:
Lotter of Contract Modification
for Signature '
Approved
w/conditlons _____
Funding Source:
ACH
Other
'Appropriation Codc(s)
'.
,~u~ltt~~
CltflZ;-' ,
Certificates of Insurance
I
, ,
KlllltV,AllN
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Mrs, Elizabeth M. Deptula
Clly Manager
, City ot Clearwater
P.O. Box 4748
Clearwater,' FL 34618
II
"
II
HT~r:FTVED
t4 IN, L 3 1.99't
City tv\ollager ,1 .
':
'BRILE~ WILD
" AND ASSOCIATES
May 18, 1994
I appreciate yotir allp.ntlon to this request and look forwa~d to a continued ,working I
relationship with you in the .fuiure.
Sin cerely,"
r '
'f ~.~, ':
, "
.
Dear Mrs. Dept~la:,'
T.he firm of Briley, Wild and Associates. Inc. has been acquired by the organization of
MCKim & Creed Engineers. P,A, effective May 2, 1994. Briley,' Wild and Associates
will'be renamed to the parent corporate name ,of MCKim & Creed Engineers, P.A. To
com'plete' the transacllon, we respectfully request that you' modIfy our curront contracts
, with' you to reflecl the ne,w name, " '.,
". .... I'
~. :'>' ~
'... "
The Briley. ,Wild employees you, have been working with on your projects have been
,retained by the MCKim & Creed IIrm which Is committed to providing you with, the
'expertise and excellence you have grown to expecl from Briley, Wild wllh no changes or
modifications to our current fee' structure.as outlined in your existing contract. The
expanded firm Includes addItional professional experllse to provide you with full service,
engineering, architecture, planning,. and surveying services,
Enclosed are ,copies of our standard Insurance Cerllflcates Indicating the. levels of
, ,Insurance' MqKlm & 'Creed maIntains, Original' Certificates of Insurance will be
. forwarded ,10 you upon receipt of the executed copy of this letter modifying our contract.
Please Indlqate your approval of the name change as Indicated above by Signing the copy
of this leller and returning Ula MCKim & Creed at P.Q, Box 607, Ormond Beach. Florida'
32175,
/~,---;7
HarrY E. Wild, Jr.. P.E.
Pre'sldent '
arl/ey~ Wild C:ind Assoclales, Inc.
, ' '
.I Contract Modification Approved' By: .
'Date:
Prllay. Wild and Auocllllta., Inc. '
ConDultlng Englneor. .nd Phmna,..
, ' , 1040 Nurth U.S, HiUhwoy Onu ..
,P.O, Bo~ 607
Ormond BOBell, f'L :32170
904(672.56~. FAX 904/673,8264
. Qrlll:iflO ~I fJru<J(l/~0I1, C/lIllrWl1lurl '
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PIlOf!'iSIO"AL l'.III.I"'( COIlSULTH'TS J"C' CONFI:.AS NO ilIOHTS UPON THE CEFmFICAT~ HOLCER. THIS cERrWlcATE I
'" .... . " OOES NOi Il.MEND. EXTEND OR AL1"ER THE COVQJUOE AFFORCEO BY ntE I
P.O. lex 647'5 POLICIES DlllOVl. ,,'
HtaH ,OIHT Me 27262 CO~NIES AFFOADING COVERAGE -"=l,
I:CMPA/iY A
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'OilS IS TO CERnFY nlATTHi; POUClfi!1 OF INSI,JP'J,NCE \,16T1:0 BELOW HAVE BEEN ISSUEO TO THE INSURED NAM!:;O ABCVE FOA THE POUCI( PEAIOO
IHOleATlO. NOlWrrHSTANOINCJ /Wi AaaUIAEMt!NT. TE:RM OR COI~OITlON OF AW CONTRACT OR CirlER OCCUMl!NT WITH Rt::!PI!Or TO WHICH THIS
l;(RT1FICATe MAY liE I$9UED OR MAY PERTAIN. 1liE INSURANCE MFORCED BY TJolE PQUCifiS ':lE~C~laEO Hi:RE1H to Gt:6.lECr TO AU. TMETERMS.
EXCLUsIoNS AND CONOIT!ONS OF SUCIi POLIC:ES, UMlTO SHOWN MAY HAV2 BESN REDUCED BY PAlO CLAIMS.
co nPli CF INIIIIWlCIi HlUCY H'Ju;CA pcue:t un;c1'TVS IPOUt., CQltIAAnON r UMm
L TIl II"" (lJWCC('(J) c"n Q.U..,tO/l"l'! I
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I EACH />.CCICE:NT
I nlSltA'J E..lIOUCY I,;MJT
1 OISW€-EJoCH e~~~CYEE
E~ch CllflTl
ANNUA~ AGGREGATE
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~ 2,000,000
~O~~[ft~CCWPiHalnON
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,",~'..1~A~n.A- n...."t~....1 ~X-..>>"t';."" ~~.u:.:.titllic.t:I~~-n..~;r..J:""'~.....~.:.~:.: ........_~); ,. .~. ......,.. ~... _ ..,I.-,:';.";J.n~.a..._.~~~::-.':,""~""", .ttlivw l t....)9;~.l~"J.-:;..~'.ft..::;~~~'.'.;~:i~...."';t:4.r...t::.~I~n1:.
, " , , ) "" ;!i,,, SHOULD A/N, OF TJoIE AGOVe OESCRIBEO PO!.ICIE3 BE CANCl;:l.:....eD aeFOP,e 'iriS
, ' ~ E:<PI/V. TlOII DATE 'OicMoF. n-lI; ISS~INa COMPANY Wll.~-' ENOE.AV()f1. ' TO
:F. MAIt..~ C^VS 'J..,RlnEN NoncE TO 'rni: Ce~TlFICjl,Te HOLDliR NAMeo 'Oi~C
. C\ LEFT, BUf FAILUA~ TO WI\. :SUCI1 NOTICE 3UALI. IMPOSE 'NO vBLIQA1'10N CR
, ' , ~~ UADI!.JTV CF At-Y IIltlO VPt)!4 ~..'L~O"'.PANY.ITS AGENTS OR AI;Pft~~ENTAT:Vf!-
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""0f?l0'QUl '. THIS CEllTIF7C.tT1? IS /SJUI:D A9 A MATTER OF mFOAMATION ONL..,. AND
CONr:ERS NO RIOH'rB UPoU lUE CER11F1CAT1! HOLDER. 'ntIS CeRTIF1CATE:
DOES NOT AMENC. exTtHD OR ALTER THE< COYEflAQI! AFllORDED BV"rHE
OLlCIEB BELOW.
'1. ,: '
W~KER 'l'A ,(LOR AGE~CY
201 N FRONT ST
POBOX 1019
WILMINGTON
INC
COMPANIES AFFORCING COVERAGE
NC 28402
! C0'.4 ''''''1'1' A
; L~II ItAR':'FORD INSURANCE CO
;~ . "" . d. . ,,, .. .10. c.",. . .... O. t.......u.. ",.. ..h.... . ...... ....
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: ~ HARTFORD INSURANCE CO
=....... I" t_... ill "....... U.III.....u'''...,. ~ .... h.. ...... ".. , " . .t'....... ............."U.h'.... ..
"lJUll
Me KIM & CREED ENGINEERS
BOX 806
WILMINGTON NC 28402
! ~r C HARTFORD lNSURANCE CO
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: COMI'.LNV 0
j InTBA HARTFORD INSURANCE CO
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I CCMPAM' e '
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.'IE~m~tH ~lJ H'ih~i'',1,1 ~ir-;t'?tl.cit\IM,~r.'Jt ~',w~,'t~f 'Jl.p.).:~t'tl.~;t'c~Ir,': :1I~-1..wi~l.:r;-~ f~~1 ..i; ~i.f~ 1: r. ,. ~'r''"~ '.~:~;;~. ~l~~,.:: Jt:.A,rU~~4r~~-l.ltJ!"~~." I;':' :;:trt.:!", ~t.~~~ ';,~i,".~;,~1~;i: t~J~:.~~:u~;..:~).i~~~'
THIS Ie TO CEAnPl' 'THAT THE POUCJEI OF JNIURANCB USTliO BELOW Jl.4VE BEEN ISSUED TO ntE INGunliO N,l.MED ....SOVE FOR ntE POUCV PERIOD
'INDICATED, NOTwrrHSTANDING Am RIQUll\aMI!NT. TCP'lM OR cOtmmON OF MN CO~'TRAcY OR cmlEH DOCUMeNT WrT'H RESPC::CT YO \'ItllCH rnls
CiRMCATC ~y BE 18SUEO OR MAY PERTAIN, T11E INSURANcE AF~onDllc BV nUl POUCIEB DESCRIBED He HEliN 13 SUBJECT TO ALL THE TER"'.,
IXCLUIIONS AND C:ONDmONIS Oil SUCH JlOUCll!e, U"lrfS IHOWN MAY HA.VE DEEN REOUCED IS'I' P"IO CLAIMS.
~r'~"''''''''~ ~ ~~;:;"'''''''.'''T'''''''''''''''' ;:~~~..~~~ ....',,, """'f;~~;Mii~~'I;i~~i~~~~r"'''''''''''''''',:: .,..".......::~.":.."...,. .. ...................
1,~l.u....tf'( . : 22SBKVB6825 I L~~.~,~,~~,~,~t!!L:"",,!t~/,Q.9.Q,..9.9.P.,
'~~t:'~~'~i"~l.lL O~~,~IUTY i I I,~!.'.~~~,~~~.~~~~,~~:.... ,I, , .. :"... ....., ,,,......,,
t\,!i~'CjMir.:::'~i::::1 ! !'ffi~~~:R~~~~,~~~.....1 h"~"(fci 0:" (fO 0'"
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l~IIIO'U WJIlUTl' ! 22UENAMO 6 84 5 COMBINED 1l11GLS ! t
j X 1N4""VTO I ; lJMrr ! 1 000 000
':~::J~ ~:m AUTCI ! (~~~:~~ ;~~~~.. .....', ...., '1" ....f..............I..........."..
1..."...1 aattDULm AUTOll I 1.~:.,~..':~~~"., .....' .......,....t,..,.... ...... ,., .........
~ ,.~. ~ HlPlm AUTQI : 1 BCD:L Y N./UR'f \ .
I'::~; :"'''7:'::' : I ;:::;:::;;~; .. .....i;m ........
; DC'" UliIIlJTY I 2 2XHRQ 03 94 ; tACH CCC;UlllltNCE : t4 00 0 0 0 0
......'" , r:;:O'iRtQJ.lii..... ,..,....".....'...T.q; ;"(),6 C',f. tj'Q'o" ,
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I......'. DntER 111AN UWDAnJ..A, FORY ! 1:~I:i~:1":' ,\:'~~ f~~.,~ t ?1..!': ..' .. r~~ii"!.t~~~I:I~ :~..'~~..I~tl~'.;::l..! ,~l.~..'j..~
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5/15,93
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f'Q',iEMC~I'OUCY i:iMrT'" ". l'IS'''cj'o 6 1 '6 '(io'"
~iili t,l,i,'i::EicH"a.;;lQYCr:'" ny f., Q' en)' f" o'cj'()'"
WCIlIClU\'1 cQJ.I~"ngN
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't'':''''T1fjt'lIl.'Tt2. OI;DltU-" i~: 1';1,;, ,';' \'.~, .,~\){.',~~;~,r.-'lrj ;.'V:'I':": ,;:, :""i~"',";;~\i' CANCElLA1'O N r~~i'( .;,l ~:i'", i.1.',~':I~~," ~;~~ ";;'\1';"\1 :f,;J",r, ',;;,.'''..fl.):,~<i,:..;:,I:;,~)'i ,",l;.ij' ,~;:t"~l:r'~.;t'
~~'......\.~~~~,.. ,. ........ ~!'..I... ,;...., ,!..)." 1>'.~,c,"_.",,,J'~'.:":',,,~ . ...l.~,lr,~ .,j 01:1 i'...ot:.b.1,....;..t1 ,r,'... .... .... ,... '''> ,~.......~t ..~J44. ... ....i...I., '_U,,~.Y.. ..........~........I' ~ "'~:.'~ .1aI", "v..:.:.."....._.;:U.h.l,.,.' f-t....<.Jo
~l SHOULD ....IlY OF Thl; ABOVe DEOCRlllSO POUCIIlS I1E CANCIi\.UD I1EJfORE ntE
~~ EXPIF\ATlOIJ DAn TIlEREOF. THI!' IsaUI....O COMPANY WIlJ. UNclWIOR TO
t':! MAll. 10. DJ.Y6 WAllTEN NonCE TO Tli~ CEnl1I'ICATt! HOUl!!n ',^Ml!c TO mE
,~~ LEFT. OUT F...ILURE TO MAIL SUCH Nonce nHAu. IIJP-oue NO OBLIGATION OR
H UAalUN CF MiY i<lNO UPON THE COlAPANV, rro "GliNTS on I\EPAEeEN1'ATIVeS,
i1j ,AlJ~'IID:" llunr..:U:H7,17Tt1f
tll JOAN R, KELL Y , rt1
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' Q nD!2S.e, (to '.':' :~.:.;q .";, "~'i ri 1(,;,;,.,.i.."..I, i "~ ~h:: !"'''''I.l,.:i/...:-,,'.' .:;~',I;', ;..': ',' ,,i ::,', '" ','7',)..',! ;J,J~,'",j..:, , ,~ ,~" ~ACQI\P'..cO'f~P.OAA; ION', nio'.
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JUL-11-1994 07: 15 FRO~l eIT'( OF CLW. ENGENEERII~G TO
. ~ 1'1\.." 11'1 ClI ...~1;!;1,I
64S8
P.OJ
......... .~
MEMORANDUM
, \
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10: Terry Jennings
, .
'FROM: " Dan Cote ~ Olearwater Office
DA1E: July 7, 1994
':
,RB: CleaJw~er Cost Estimates-
~ "(
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, .
Enclosed I~ a summary of the projects which were oreated Onde~ Brll&)t, Wild & Assoo, and
are not yet closed out, Including estimates of amounts remaining and estimated dates of
completion. ' . I,,'
1. ,CL-91090-2: Northeast RESIDUALSi
Balano~: " RS: $10135e.~3 l'\ '
. FS., $12,112.~ # O\.~ '"
" DS: $~,232.90 ~1 ); :.. ':' .
: ", The equipment' manufactUrer ~ntfnues to modify the equl~m~t, to achle\ltJ accept- .
able equipment end product quality. We anticipate final completion by the end of Oecem.
~ber; , ,
" I . ~
, , ' RQsJduaJs · Operation & Maintenance Manuals:
.'. . Contract:' $27,000 J,
BalMoe: $1,360 , " '.
Manuals In final stages of review by City Staff. .Completlon by, en~ of July,
, .
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, 2~' CL~93077.2CE: Modifloatlons to Controls & Instrumentation:
. , Contract: $12,800.
ealance: $3;722.61 ' . ,
, '.' We are assistIng the City in n1ak1ng wiring changes to accomodate El new RTU at. .
Reservoir #3. The equipment has been desIgned, speolfled and ordered. The remaln!ng
money 19, to asl!Jlst In the Installation, wiring, start-up and dooumentatiqn, . Th~ work Is, on
hold pending delivery of the equiprnent., Antlolpated complstlon: tha ~d of September.
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JUL+-1i~1994' O?t 16 FRaN ClTY OF CLW, ENGINEERING
MCKiM 80 CReeU
TO
6488
JI.JL. q I
P.04
~ 4Ch.,..
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"
" 3. CL-9~eE: PL.O Programming for ResIduals,
Gontract: $7,500.
, Balance: $750. ' . ": :.
. ' W. are providing progremmlng for the PLC to operate the s~Lienoe at the NE Re.
siduals pl<<nl Some ottl1e work has not been done pending the modlfioatlons by the equIp..
ment manUfacturer. Expected completion: Endot August. ' .' '
, 4. CL..e9172.2CS,RS: East Plant - South Interceptor
, , Contract: Actual Cost ,
, Contract aafanee: ' Approx $10,000 ' "
Oompletlon of this project Is on hold slnoe' 9/91, dua.to lnteractloowith land owners.
Approximate completion depends on r~olutlon of details. .'
"
.\.
6. CL..93~CE: Water & Wastewater Piplng- Sand Key.Bridge
, . Contract: $2S.000.. actual coat, .; ,
Contract Balance: $2t 179.3.1 ",' ,,',
Study was completed on alternatives for b,ridge crossIng. Contract balance E\vallabJe:
for relat~ purposeB if needed, othelWlse project' can be ola.ed out. ':' " " '
6. CL-940a9--2E: Site Plan Altematlvesl'.. Hospital P,S.:
'. Contract: $3,000. Lump Stlm
Contract Balanoe: $612. .
, .Work completed, Balance ready to be blUed. ,
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Item #
CLEARWATER CITY COMMISSION '
Agenda Cover Memorandum
Meeting Datc
~g-
RECOMMENDATION/MOTION: Award a'contract for the utilities Relocation at Gulf
Blvd. a~ross Clearwater Pass in Pinellas county (94-16) to A & L Underground,
Inc., of olathe, Kansas for the sum of $2,181,607.00 which is the lowest
responsive bid received in accordance with the plans and specifications,
au and that the appropriate, officials be authorized to execute same.
BACKGROUND: 'This contract has two primary purposes with the first being to
accommodate the replacement of the Clearwater Pass Bridge by the Florida
Department of Transportation by the relocation of the city's natural gas, water
and sanitary sewer facilities which are attached to the existing bridge. The
s~cond purpose is to replace the two water mains attached to the FOOT bridge on '
Memorial Causeway adjacent to the Clearwater Marina.
CLEARWATER PASS UTILITY RELOCATION PROJECT - The city has a 4" natural gas main,
12" and 16" water mains and a 16" sanitary sewer force main which, presently cross
Clearwater Pass. These City utility mains must be relocated prior to the FOOT
contractor's removal, of portions of the existing bridge and must be relocated to
a position which will not interfere with the construction of the new bridge or
the future maintenance of the pass channel. In addition, utility service must
,be maintained during both the new bridge and the utility relocation construction.
At the beginning of the project, a feasibility study was prepared by Briley, Wild
and Assoc. which determined that the relocated sewer and water mains could not
be attached to the new bridge structure. The much greater height of the new
bridge structure would create hydraulic operational problems for both the water
and sanitary utilities and would also create difficulties in maintaining utility
'services during, the new bridge construction. The alternative for utility
relocation' is a subaqueous crossing of the pass. The services of Volkert and
Assoc. were obtained to prepare design, and specifications for the utility
'relocations in coordination with the new bridge design and existing bridge
removal., Two methods for the subaqueous utility crossing were evaluated. The
first was conventional open trench construction with the new utility mains being
laid into a trench excavated across the pass. The second method being the new
. technology of horizontal directional drilling (HDD).
continued:
Rcviewed by:
Lcgal ' , iliA
Budget '~
Purchasing iliA
I Risk Mgmt. ,\ iliA
DIS NIA
ACM I...)cA
r OrigInating Dcpt1fY j..
I Public ~ork~/EnYin~ing I
I User (lCPtl'l~.j,~...
l~ntcr. Sonitnrv. Gns
! ^dvcrtiscd:
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tOatc: 0'./26/94 F. 05/06/94 ~
! P:1per: St. PNcrsburlJ Time!! I
I ,
r.~ I Not rt'qui rt'c!
'. I' Affected port I ell ' -I
I nutlflcd I
! Not rcqui red iliA -'
f
Costs: $2.181.607.00 I
(Current FY) $2.181,607.001
Funding Source: t
Capt. Imp. )(
Commission Action
Approved
Approved
w/conditions _____
Denied
operating
Other
Cont1d to
Other NIA
I SUOOli ttcd by: '
I Clp:;n~
I
Appropriation Code(s) ,
315-93485-563800-541'000
315-96703-563800-533-000
Attachments:
old Tabulation & Summary
Construction Druw'ings
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Page 2 continued:
Agenda Item/utilities Relocation at Gulf Blvd. across Clearwater Pass in Pinellas
County (94-16)
In the trench method, a trench is excavated in the ,bottom of the pass by a barge
mounted clamshell crane and this method require's turbidity control, trench
shoring and trench safety procedures similar to upland construction. The trench
method has the draw backs of being expensive, requires extensive and, lengthy
environmental permitting, has only limited ability to place the new mains below
future erosion of the pass bottom and causes disruption to marine traffic. The
alternative HOD method uses new technology which was developed in the petroleum
industry and is now being applied to general utility system maintenance and
installation work. In this method a small diameter, horizontal bore hole is made
beneath the pass by specialized drilling equipment. The bore hole is enlarged
as necessary by reaming operations until it is large enough to pull the final new
utility pipe into place. The horizontal directional drilling method allows the
'new mains to be placed well below any expected continued erosion of the pass
bottom or future channel maintenance. The finished, in-place utility pipe is a
single, jointless pipe from one side of the pass to the other. The new utility
pipe is made out of high density polyethylene (HOPE) which is very strong,
hydraulicly efficient, and impervious to marine corrosion from the outside of the'
pipe and from sanitary corrosion from inside the pipe. The city has been using
this HOPE material in its upland natural gas, storm and sanitary systems for
years. The evaluation of the alternate methods determined that the method of
horizontal directional drilling is preferred for both reduced construction costs
and the desired final location of the new utility mains. The Contractor has 105
days to complete the Clearwater Pass portion of the project.
MEMORIAL CAUSEWAY UTILITY RENEWAL AND REPLACEMENT - This portion of the contract
is I to remove and replace the existing 12" and 16" water mains which are presently
attached to the FDOT bridge on the westerly end of the Memorial Causeway. The
existing mains are old and deteriorated due to corrosion and deficiencies in the
existing hanger systems. The new mains cannot be reattached to the existing
bridge due to FOOT utility accommodation requirements for hanger system
attachments to bridge structures. The structural configuration of the existing
FOOT bridge does not allow hanger system reattachment without interfering with
the steel reinforcement of the bridge, which is not allowed by the FDOT. Because
. of this circumstance, 'the alternatives are to install a new "utility" main
bridge or place the new utilities beneath the marina channel by HOD in the same
manner described for main replacements in Clearwater Pass. The HDO method is
desirable for reduced expense, improved maintenance, reduced conflicts with
marine traffic, no conflicts with future FOOT bridge maintenance or the proposed
construction of a marina fishing pier. This portion of' the contract will begin
"only upon completion of the work in Clearwater Pass.
This project will start 'on or about August 15, 1994, and is scheduled to be
c~mpleted within 135 calendar days.
The accounting breakdown for Items 1 through 28. on the bid tabulation is
$1,863,107.00 for Bridge utility Relocation, the remaining three items (29
through 31) accounting breakdown is all (Water) System Renewal and Replacement -
Capitalized for a total of $318,500.00.
The available balances in the Clearwater Pass Bridge utility Relocation, and,
Water System Renewal and Replacement capital improvement projects are sufficient
to provide funds for this contract.
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E A S E MEN T
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,POR AND IN CONSIDERATION of the sum of One Dollar ($1.00) cash in hand
paid to, it, the receipt of which is hereby acknowledged, and the benefits to
be derived therefrom, ,
THE DIOCESE OF SOUTHWEST FLORIDA, INC.
201 4th street North
, st. Petersburg, Florida 33701
"
does hereby'grant and c~nvey to the CITY OF,CLEARWATER, FLORIDA an easement,
over, under and across the following described land" lying and being situate
in the County of Pinellas, stat.e of Florida, to wit:
A PORTION OF SECTION 21, TOWNSHIP 28 SOUTH, RANGE 16 'EAST,
BEING MORE PARTICULARLY DESCRIBED AND DEPICTED'IN EXHIBIT
"A"'ATTACHED HERETO. AND MADE A PART HEREOF.
"
, I
"
This easement is for drainage installation and maintenance.
"
The CITY OF CLEARWATER, FLORIDA, shall have the right to enter upon the'
above-described premises and to construct" install and maintain thereon any
drain~ge facilities and to inspect and alter such drainage facilities from'
time to time.
IN WITNESS ,WHEREOF, the party
'duly executed by its proper officers
, ,~i' , 19 9 4 .
Signed, sealed and delivered '
in the presence of: '
.~ /11. &-. ~~
WITNESS. . F --0
SA tV D.e,( tv1 . ';f 0 .L htJ 6-
Witness' Printed signature
..-:t*~~ e A.;:.. ~ .......
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~itness' P~nte~ Signature ,
hereto has caused these presents to be
thereunto authorized this ~ ~ay of
+~ .J,~'
Righ~rend ROGERS S. HARRIS,
as Bishop of the Dioci::se of
thwest Florida, Inc.
-
CORPORATE SE1\L
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,Page 2
. Diocese
Drainage easement
of. Southwest Florida/City
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of
Clearwater
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STA~E OF FLOR'IOA
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COUNTY OF PINELLAS. )
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. The foregoing instrument was acknowledged before ,me this ~ 'day
of. "1?t......A. , 1994 by the ,Right 'Reverend Rogers' '5. H;arris~Bishop;' and
Glenn' ":e: oSchatzberg ,Corporate S,ecretaryof the'Diocese of Southwest' Florida,
::.Inc.',a Corporation sole organized..and existing under the laws' of the' state'
of Florida, on behalf of the corporation.; They. are ~~rsonally known:~o'~e:or'
',have.produced.", . as identification'.
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signa~ure of person
nowledgment
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Type/p~int/stamp name of acknowl~dger
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~m" ~~ SANDRA M. POLING '
{;r:JlJ*" IIf eot'wISSION , cc 154~7a F'>:I'II;~r.
~., ~IJ ' October 25, 1995
, ~",iW BO:-alED 1llRU TAOY FAIN IHSUiWlCt:, 11<0(..
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EXHIBIT "A"
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HOLY,TRINITY EPISCOPAL CHURCH
DRAINAGE EA~EMENT/RELOCATEO STORM SEWER
,'.
.LEGAL DESC~IPTION
. ,
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Commence at the Northwest corner of TRACT "All,. LANDMARK, PALMS
'SUBDIVISION,' accordirig to the map o~ plat the~~of as recorded in'
. Pl~t Book 91, Page 82 of the' Public Recorqs of Pinellas County,
"Florida, for a POINT OF 'BEGINNING; thence S 00003'27'1 'E, along the
west boundary of said TRACT "A", 10,0'-00 feet; the'nee S 73000'OOIl,E,
.:37.00 feet; thence S 00003'2711 'E, '184.00fee"t::i ,thence S 890,33'4311
E, 70.00 feet; thence, S 7,4,030 I 00" E, 95.00 feet; thence N 15030' 0011
.E, 10.00 feet; thence N 74030.'00" W, 96.32 feet; thence N 89033.'43"
W, '61.41 feet; thence N' 00003'2711 W, 181.88 feet; thence N
.73000'00" W, 37.00 feet;' the'nce N 00003'27" W, 92.12 feet to a
.,po'inton'the north line of TRACT'IA";,thence N 89035'08" Walong
.said no~th line, 10~OO .feet to the POINT OF BEGINN~NG. '
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PORTION OF SEC, '21. '28 S 16.E
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CLEARWA TER, prNELLAS, CO. FLORIDA
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NOT TO SCALE ,
NW con mACf ^
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. AFFIDAVIT OF NO LIENS
"
. II
STATE OF-
", COUNTY' OF.
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.
'BEFORE ME, the undersig~ed authority, personally appeared.
Oiocese of Southwest Florida. Inc. w~o, being first d~ly sworD, depose
and say: I I ,
1. That they are the owners of legal"and equitable title to the
following described property in pinellas County, Fl~rida, to-wit:
Tract A, Landmark Palms ,according .to the plat thereof recorded in
Plat Book ~l, Page 82 of the Public, Records of Pinellas County,
Florida. .
, '.
;' 2. 'That said property is now in the possessiori'of the record owner.
, 'I "
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_ 3. That there has been no labor performed or materials furnished on,
::"sald property for which there are unpaid bills for labor or materials
,.' against said property, except ( if none insert "none"):
None
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,"', '1. That there are no liens, or epcumbrances of any nat\lre affecting the
'. 'title of th~property hereinabove descri~ed, except (if none. insert "none") :
None
"
, 5~,.That it is hereby warranted that no notice has been received for, any
, public hearing' regarding assessments for improvements by any government, and
'. it is hereby warranted that there are no unpaid assessments against the above
':.,:"property 'f9r improvements thereto by any government, whether or not said
:. assessments apP,ear of r'ecord..
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6. 'That there is po outstanding sewer service charges '~r a~!essrnents
'.- p.ayable, to any government. I I I
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<inducing
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CITY
the representations
OF CLE~WATER, its
'agents,
embraced herefn are
successors . and
for the purpose
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,',"'WITNESS
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EXHIBIT "A"
HOLY TRINITY EPISCOP~L CHURCH
DRAINAGE EASEMENT/RELo~ATED STORM SEWER
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LEGAL ,DESCRIPTION
Commence at the Northwest corner 'of TRACT "AIf, LANDMARK PALMS
SUBDI~ISION, according to the map or. plat thereof as recorded in
Plat, Book 91, Pa'ge 82 ~f the PUblic Recorqs of pinellas County,.
'Florida, for a POINT.OF BEGINNING; thence S 00003'27".E, along the.
west boundary of said TRACT ll,A", '100.00 feet; thence S 73000'00" E,
37.00 'feet; thence, S 00003'27" E, 184.00 feet; thence S 89033.143".
E, 70.00 'feet;'th~nce S 74030'00" E, 95.,00 feet;. thence N 15Q30~001l
E, 10. 00 feet; . thence N 74 030 I 00" W, 96. 32 feet; thence N ~ 9033 1 43"
W, 61.41 feet; thence.N 00003'27" W, 1B1'.BB, 'feet; thence N
73000'00" W, 37.00 feet; thence N 00003'27" W, 92.12 feet to 'a
. point 0'J1 the ,north line of TRACT "A"; thence 'N 89035,'08" W along
'.said n9r~h line, 10.00 feet to the POINT OF BEGINNING.
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: ClEARY{A TER. 'PINELlAS CO. FLORIDA,
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PLAT BOOK 91-6:>
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Clearwater City Commission
Agenda Cover Memorandum
Item #
Heeting Date:
.'
30.
'l/,~/9t.f
SUBJECT:
MUNICIPAL GAS AUTHORITY OF FLORIDA APPOINTMENTS
"'--
RECOMMENDATION/MOTION:
Adopt Resolution 94- 51 to appoint a Director and Alternate Director to
serve on the Board of Directors of the Municipal Gas Authority of Florida
(MGAF) ,
mI ~nd that the appropriate officfals be authorized to execute some.
BACKGROUND:
Clearwater Gas System (CGS) has been a leader informing the Municipal Gas
Authority of Florida (MGAF). This is an interlocal organization which
purchases natural gas supply for fifteen (15) municipally-owned,Local
Distributing companies (LDCs) and Gas Districts served by the Florida Gas
Transmission (FGT) pipeline.
The City of Clearwater joined MGAF by Resolution 92-75 which was adopted by the
city commission on December 3, 1992. MGAF began purchasing gas supplies for
Clearwater Gas System on November 1, 1993, when the Federal Energy Regulatory
Commission (FERC) deregulated natural gas transmission service in Florida on.
the FGT pipeline.
MGAF is governed by a Board of Directors. Each Member municipal may designate
one (1) Director on the Board. Our existing appointments will expire on
September 30, 1994. This Resolution appoints Terry Neenan, Assistant Director
of CGS/Gas Supply & operations, as our Director designee for MGAF and Chuck
Warrington, CGS Managing Director, as our alternate for the term of October 1,
1994 - September-3D, 1996. Terry Neenan and Chuck Warrington will reverse
roles as Director/Alternate for this new term as Terry Neenan's position in the
Gas System is accountable for CGS's gas supply.
This Resolution also authorizes the city Manager to make future appointments to
the MGAF Board of Directors to represent the city of Clearwater.
Reviewed by:
Legal
Budget
Purch as i n9
Risk Hgmt.
CIS
ACH
Other
""'11
N/A
N/A
N/A
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origiflllting Dept: , \
CleD~woter GDS system~
Cpsts:
s
-0-
Total
commission Action:
o Approved
(J Approved W/conditions
o Denied
o Continued to:
S N/A
Current Fiscal Yr.
User O~t:
,<.(\',
,,-, y
Advertised:
Dote:
Paper:
IEJ Not Requi red
Affected Parties
o Notified
IEJ Not Requi red
F~ing Source:
o Capital I~.
o Operoting
o Other
Attachments:
Resolution
SWDitt~~
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0' Printed on recycled paper
o None
Appropriation Code:
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RESOLUTION NO. 94 - 51
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A RESOLUTION OF THE CITY OF CLEARWATER
APPOINTING A DIRECTOR AND AL TERNA 1'B DIRECTOR
TO SERVE ON THE BOARD OF DIRECTORS OF THE
MUNICIPAL GAS AUTHORITY OF FLORIDA, STATING THE
TERM OF APPOINTMENT AND EST ABLISHING 'AN
EFFECTIVE DATE,
WHEREAS, the current term of appointments for our Director and Alternate DireCtor
to serve'on the Municipal Gas Authority of Florida (MGAF) will expire on September 30, 1994,
now therefore,
BE IT RESOL YEn BY THE CITY COMMISSION OF THE CITY ,OF
CLEARWATER, FLORIDA:
Section 1. J. Terry Neenan, Assistant Director/Gas Supply' & Operations of
CI~ater Gas System, 400 North Myrtle Avenue, Clearwate~,' FL 34615 is he~e~y appointed
a Director to serve on the Board of Directors of the Municipal Gas Authority of Florida for'a
term beginning October I, 1994 and ending September 30, 1996.
Section 2. Charles S, Warrington, Jr., Managing Director & Executive Officer of
Clearwater Gas System, 400 North Myrtle Avenue, Clearwater, FL 34615,ls hereby appointed
, Alternate Director to serve on the Board of Directors,of the Municipal Gas Authority of Florida .
in ,the absence or disability of the Director during a term beginning October I, 1994 and ending
September 30, 1996,
.J
Section 3. This Resolution authorizes the ,City Manager to make all future
appointments to the Municipal 'Gas, Authority of Florida Board ,of Directors on behalf of the
, '
Clearwater City C~mmi,ssion,
Section 4. This' Resolution 'shall take effect il!1mcdiately upon adoption.
, PASSED AND ADOPTED this day of , 1994.
Attest: '
Cynthia E. Goudeau
, City Clerk
Rita Garvey
. Mayor-Commission'er
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CLEARWA TER GAS SYSTEM
, Interoffice Correspondence Sheet
TO:
COPIES:
Betty M. Deptula, City Manager
Chuck Warrington, Gas System Managi~g Director i~.
Terry Neeqan, Asst. Dir, CGS/SurJply & Operations,
" FROM:
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SUBJECT: 'Municip~1 Gas Authority 0 f Florida Membership
I .
DATE:
July 15, 1994
,
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The following is provided as a summary for your informatIon ,and should questions
arise from the qommission relative to our Agenda Item on Monday, July 18th.
, Clearwater Gas was a founding member of the FlorIda Municipal Gas Authority of
, Florida (MGAF). 'MGAF was fornled by fifteen (15) melT)bers to aggregate their gas
capacity, thereby providing a more attractive package of natural ga's for a marketing'
company to manage, The objective was to lower overall gas costs for the grou'p and
provide .the expert gas manClgement services required urlder the new natural gas
deregul~tlon, MGAfconsists of 3 municipal gas districts, 3 municipal gas authorities"
and, 9, other municipal gas systems formed through governmental interlocal
agreements, All of these systems are served by the Florida Gas Transmission (FGT)
pipeline with 13 in Florida and 2. in Alabama,
'.
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MGAF has contracted wIth Citrus Gas Marketing since November 1993, to manage,
and administer the group's gas supply and temporary gas relinquishments, When
Citrus Gas Marketing tel1lporarily rellilquishes gas (loans ,our unused gas capacity) to,
other gas companies, Industrial manufacturers and electrical generators for MGAF, our
gas reservation costs are reduced by these relinquishments.
, '
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, We have evaluated Citrus Gas Marketing's performance as it relates to Clearwater Gas
over the past eight (8) months: Citrus has saved us over $108,900 hi reduced gas
reservation costs, We project $150,009 will b'e realized from November 1993 to
October 1994, a twelve (12) month period. Citrus charges each member an
administrative fee for managing our gas supply and the" MGAF organization has an
. 'assessment to cover group '.operating expenses. To date~the comb'ined service
'charges from Citrus and MGAF have been $60,280; therefore, our overall net savings
, I "'for the first eight- (8) months of MGAF operation are $48,700,
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Memo to Betty De'ptu'la '
July 15, 1994-
'P~ge 2 ,
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, The summary of costs for. the first eight (8) months are as follows:
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Relinquishment savIngs
MGAF Assess'ment fee
, Citrus Management fee
, " e
Savings to CGS
$108,990
( 15,282)
(45.002)
$ 48,706
, Another advantage ,Is that' Citrus ~an more, effectively market our gas, than we ~s
individuals could, as they are in the b.usiness of delivering' ~nd marketing gasto many'
',' other us'ers. ,We do 'not ha've the contacts nor .the connections to market our gas
effectively, For example, in June our monthly contract was for 139,560, MMBTU's.
, ,We used .'99,502 ,MMBTU's' for :our customers use. Citrus relinquished 27,457
MMBTU's for us. ThIs 'improved Qur load factor from 71.290/0 to 88.76%,' .
;,+
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The final advantage is that Citrus is providir~g the MGAF group with 11 Firm" gas supply
as opposed to Ilnterruptible". Firm gas has the highest priority. Next is tlPreferred
and then' Ulnterruptible". If Florida Gas Transmission (FGT), does not have suffIcient
capacity, the first gas to stop flowing'is I'me'rruptible. The only time Firm gas would
be inter~upted is In an emergerlcy beyond FGT's control and all Firm would be
, curtailed, either by end use or prorated to all LD,C and other firm gas users.'
This happened during the month of April. 'FGT gas line was restricted and only Firm
gas flowed. Clearwater's gas did not experience any interruption. This is perhaps the
biggest advantage to Clearwater, '
. '1,
" ,Therefore, we fee,1 that it is to our advantage to contiilue to be members of MGAF and
, ,'to let Citrus Ga~ Marketing manage our gas supplies~
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
110m' .3..L
Meeting Dote: 7
'1 fig! {4_
SUBJECT: Courtney Campbell Causeway Landscape Maintenance
RECOMMENDATION/KOTION': Adopt Resolution 94-48 authorizing the city Manager to
execute a Highway Landscape Maintenance Memorandum of Agreement with the
Florida Department of Transportation regarding the city's maintenance of
landscaping on the Courtney Campbell Causeway
~ and that the appropriate officials be authorized to execute some.
BACKGROUND: On August 12, 1991, the City entered into a "Highway Landscape
Maintenance Memorandum of Agreement" with the Department of Transportation
regarding the Courtney Campbell Causeway. Subsequently, the city landscaped
both 'sides of the Causeway with the help of many volunteer citizens and has
been maintaining the landscaping in accord with the original agreement.
As outlined in the attached letter from Mr. H. A. Hunt of the F.D.O.T., said
Agreement will expire on August 12,' 1994 and a new maintenance agreement must
be executed.
Approval of Resolution 94-48 will allow the city Manager to execute the new
Agreement (attached) which has a term of ten years from the date of execution
along with one ten year renewal option. Content of this new Agreement is very
similar to that of the 1991 Agreement.
In 1991, staff estimated an annual operating budget impact of $54,648 to
perform the landscape maintenance required by the Agreement. However, records
over the past three years indicate that annual, maintenance is costing
approximately ,$37,360. The 1993/94 Parks and Recreation Department Nursery
Operating Budget includes sufficient funding for this purpose through
September 30, 1994; funding subsequent to that date will be included in the
Department's 1994/95 Operating Budget request.
legol
Budget
Purchoslng
Risk Momt, '
CIS
ACM
Othor
$ 6,230
Current FY
FundIng Sourc(l:
_ Copt. Imp.
x... Operating
Oth(lr
Hunt
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$ 37,360
lotul
Reviewed by:
Originating Dept.
Parks & Recr
Costs:
Commission Action:
_ Approvod
_ Approvlld w/conditlons
Dllnlod
ContJnued to :
Usor Dopt.:
Parke & Ree e
Advertlsod:
'.... Dotll:
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Papor:
N/A
.
Attachments:
1. Letter from Mr. H.A.
2. Resolution 94-48
3. Agreement
Submitted by:
it::
_ Not roqulrod
Affected paulo II
_ Notified
_ Not roqulred
Appropriation Code:
010-01683
None
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DEPARTMENT OF TRANSPORTATION
,FL9RIDA -:-
LAWTOl'l ClUttS
OOvr.Rl'IOR
IJbrrlc:t .'itwn Mnlnrtllntlt:f. 111M N. Mfllt:lllm MtKit"t, IJrl~'If!. MS, 1-1100
Tn";PQ, fll1rldll 33611, (IUJ) 91.~.6266. !.'Ullt:."" .~'iJotU66, fiu (813) '1J.61111
DE" a. WAlTS
Sr.Ctu:TARf
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
#P007 378 777,
June 16, 1994
Mr. Ream Wilson
Director, Parks and Recreation
city of Clearwater
Post' Office Box 4748
Clearwater, FL 34618-4748
RE: FDOT HIGHWAY BEAUTIFICATION GRANT, FY 91-92'
CITY OF CLE~WATER
Dear Mr. Wilson:
I'
On Friday, August 12, 1994, the Highway' Landscape Maintenance
Memorandum of Agreement associated with the, FDOT. Highway
Beautification Grant you were awarded in FY 91-92 will expire.
Per the or ig inal documents" the agreement could only be
automatically renewed for a specified number of years. The grant
project has reached ~hat timeframe and ther~fore new agreements
must be executed. A sample Maintenance Agreement has been
attached. If the fqrmat and wording is agreeable to the city of
'Clearwater, please execute and return three copies to me with
original signatures. Once the Department has executed its part of
'the agreement, one copy with the original signatures will' be
returned to you.
If the city of Clearwater should chose not to execute the new
agreement,' 'or you do not respond to ,u s in a timely manner, the
Department will consider the original agreement to have been
terminated, and will proceed based on the termination sections of
the or~ginal agreement.
If you should have any questions about this matter, please,do not'
hesitate to contact Mr. William Moriaty, District Landscape
Development Specialist at (813) 975-6638.'
'ilf'Sinc rely,
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. 'A. H
Assist
Maintenance Engineer
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Attachment
cc: W. D. Moriaty
B. A. Bennett, P.E.
,JUN 20 1994
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RESOLUTION NO. 9~ - 48
A RESOLUTION ,OF THE' CITY' OF 'CLEARWATER, FLORIDA,
AUTHORIZING ,THE CITY MANAGER TO EXECUTE A HIGHWAY,
LANDSCAPE MAINTENANCBMEMORANDUM OP AGREEMENT 'WITH THE
FLORZDA DEPARTMENT OP' TRANSPORTATION; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Courtney Campbell Parkway serves as the
major entry to the city of Clearwater for over 40,000 residents and
tourists daily, and
WHEREAS" the city of 'Clearwater and its residents have
completed beautification of the Parkway from the Clearwater iine,
west to the Parkway dedication monument site; and
'WHEREAS, the city commission desires to authorize the
~ity M~~ager to execute a Highway Landscape Maintenance Memorandum
of Agreement in ~rder to meet the Ci ty' s 10iuJ-range, goal of
beautifying the Courtney CampbellParkwaYi now, theref~re,
'BE IT 'RESOLVED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The city Manager is hereby authorized to execute
a Highway Landscape Maintenance Memorandum of Agreement between the
city of Clearwater, Florida and the Florida Department' of
Transportation, copy of which is attached hereto as Exhibit A.
. Section 2. This resolution shall take effect immediately upon
adoption~
PASSED AND ADOPTED this 18th day of Julv 1994.
Attest:
Cynthia E. Goudeau, city Clerk
Ri ta Garvey, Mayor/ Commiss ioner
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HIGHWAY LANDSC~PE MArNT~CE MEMORANDUM'OF ~GREEH~
THIS AGREEMENT, made and entered into as of the day of
, 199jL, by and betwee~, the STATE OF FLORIDA
DEPARTMENT OF TRANpPORTATION, a component agency of the state of
Florida, hereinafter called the "Department" and' the City of
C1earw~rpr , a political SUbdivision of the state of Floridi7
existing under the Laws of Florida, hereinafter called the city.
w r T N E SSE T H
WHEREAS, the Department owns state Road 60, right-of-
way consisting' of road improvements and grassed are~s abutting
thereon located between BayshoTP Drivp and rhp Pinpll~q
County Line in Pinpll~~ county, Florida
(the "Project Highway") i and
WHEREAS, the Department and the ,city are of the opinion that
the grassed areas of the Project Highway should be landscaped with
the various species' of ground cover, wildflowers, plantings,
shrubs, trees and palms, to improve and' enhance the aesthetic
quality of the Project Highway and 'the area encompassing' the city;
and
WHEREAS, the Department, through
Beautification council '("Council") has
beautification grant for landscaping the
particularly set forth in that Highway
Memorandum' of Agreement dated Angn!=it ,12 _,
the Florida Highway
awarded the city a
proj ect Highway more
Beautification Grant
~99...L; and
WHEREAS, t~e city agreed in the Grant Agreement to maintain
all landscaped areas and irrigation systems to be installed along
the Project Highway (the "Project") pursuant to the beautification
grant; ~and .
WHEREAS, the beautification grant may not be initiated until
the parties enter into a maintenance agreement; and
WHEREAS, the city by Resolution No. 94-48 ,
dated Julv 18. 1994 , desires to enter into this Agreement and
authorizes its officers to do so.
NOW THEREFORE, for and in consideration of the mutual benefits
,that flow each to the other, the parties covenant and agree as
follows:
1. Until such time as the Project is removed' from the
p~oject Highway pursuant to Paragraphs 6 and 9 hereo~, the City
shall at all times maintain the, Project ina reasonable manner and
with due care in accordance with all ,applicable' Department
guidelines, standards 'and procedures ("proj ect Standards").
Specifically, the city agrees to:
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(a) removal of litter from the Project Highway;
,(b) watering and fertilization of all plants;
(c) mulching of all plants beds;
,(d) ,keeping plants as free as practicable from disease
and harmful insects;
(e) weeding th~ Project premises routinely;
(f) mowing and/or cutting grass;
(g) pruning all plants I specifically removing of all
dead or diseased parts of plants ,and pruning of all
parts of plants which present a.visible hazard ~o
those using 'the roadway; and,
(h) Removal or replacement in their, entirety of all
dead or diseased plants or other parts of the
Project that have fallen below project standards.'
~ . .
" The c'i ty agrees to repair, remove or replace at its own expense all
or part of the Project that, falls' below Project Standards caused by
the, city's failure to maintai'n' the same in accordance with the
provisions ,of 'this paragraph. In the event any part or parts of
the Project, including plants, have to be removed and replaced for
whatever reason, the~ they shall be replaced by parts of the same
grade, size and specification as provided in the original plans for
the proj ect .,
2. Maintenance of the Project shall be subject to periodic
inspections by the Department. In the event that any of the'
aforementioned responsibilities are not carried out or are
otherwise determined by the Department to be not in conformance
with the applicable Project standards" the Department, in addition
to its right of termination under 'Paragraph 7(a), may at its option
perform any necessary maintenance without need ,of any prior notice
and charge the c~st thereof to the city.
3. The Department's' Local Maintenance Office shall. be '
notified forty-eight (48) hours in advance of commencing any
maintenance activities. The Local Maintenance ,Engineer with
responsibility for the roadway within this Project is R ~ R~nn~rt
located at 5211 Ulmerton Rd~ N., St. petersburq. FL ,
telephone number 570-5101 . Prior to commencing any field
activities on this project, the city is to notify all the utilities
of their work schedule so that any,affected'utilities can be field
located and marked to avoid damage during maintenance activities~'
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4. The city will compiy with all Departmental Mairitenance of
Traffic Regulations. All vehicles, equipment and personnel shall
maintain a minimum of 15 feet clearance from the edge of pavement.
If the permittee desires to work closer t'o the edge of pavement
than 15 feet or close a traffic lane, a Maintenance of Traffic plan
must be submitted to the Local Maintenance Engineer for'approval
prior to beginning construction and/or maintenance activities.
5. The Department will, require the city to cease operation~ /
and remove all personnel and equipment from the Department' s right-
of-way, if any actions on the part of the city or representatives of
the city violate the conditions or intent of this agreement as
determined by the Department.
6. It is understood between the parties hereto that any or
,all of the Project may be removed, relocated or a~ju~ted at any
time in the future as determined to be necessary by the Department
in order that the adjacent state road be widened, altered or
otherwise changed to meet with th~ future criteria or planning of
the Department. The city shall be. given notice regarding. such
removal" relocation or adjustment and shall be allowed sixty (60)
,days ,to remove all or part of the Project at its own cost. . The
city will own that part of the Project it removed. After the sixty
(60) day removal period, the Department will become the owner of'
. the unremovedportion of the Project and the Department then may
remove, relocate or adjust the Project as it deems best.
7. This Agreement may be terminated under anyone of the
fallowing conditions:
(a) By the Department, if ,the city fails to perform its
duties under this Agreement following fifteen (15)
days' written notice.
(b) By either party following sixty (60) calendar days'
written notice.
8. The term of this Agreement shall be for a period of ten
(10) years commencing on the. date of 'execution ,of the agreement,
with one ten (10) year renewa 1 opt ions. Any, renewa 1 must be agree.d
upon by both parties in writing thirty (30) days prior, to the
expiration of the existing agreement.
9. In the ev:ent ,this Agreement is terminated, the Department
may, at its option, proceed as follows:
(a)
,Maintain
Department
charge, the
work; or
the Project or a part thereof with
forces or private contractors and
city for the reasonable costs of such
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(b) Grant the city sixty (60) days after the date upon
which this Agreement is effectively terminated to
remove all or part of the remaining Project at her
own cost and expense. The city will own that part
of the'Project it removed. After the sixty (60)
day removal period, the Department will become the
owner of the unremoved portion of the Project and
may, in its discretion, remove, relocate or ,adjust
the Project as'it deems best.
10. Subject to section 768.28, Florida statutes, the City
covenants and agrees that it,will indemnify and hold harmless,the
Department and all of 'the Department's officers, agents and
employees fr,om any claim, ,loss, damage, rent, charge or expense
arising out of any act, action, neglect or omission by' the City
during 'the performance of the Agreement, whether direct 'or
indirect, and whether to any person or property to Which Department
or said parties may be subject, except that neither the City nor
any of ,its subcontractors will be liable under this paragraph for
damages arising out of injury or damage to persons or property
directly caused or resulting from, the sole negligence of Department
or any of its officers, agents or employees.
11. . The Department t s District Secretary shall decide all
questions, difficulties, ~nd disputes of any nature whatsoever that.
may arise under or by reason of this Agreement, the prosecution, 'or
fu~fillment of the service hereunder and the character, quality,
amount, and value thereof; and his decision upon all claims,
questions, and disputes shall be final and conclusive upon the
parties hereto.
12. This Agreement embodies the' entire agreement ~nd
understanding between the parties heretp and there are no other
agreements or understandings, oral or written, with reference to
the subject matter hereof that are not merged herein and superseded
hereby. '
'13. This Agreement may not be assigned or transferred by the
City ,in whole or in part without consent of the Department.
14'. This Agreement shall be governed by' and construed in
accob:lance with the laws of the state of Florida.
15.
'shall be
prepaid,
by telex
All notices, demands, requests or other instruments
given by'depositing the same in the u.s. Mail; postage
registered or certified with return receipt requested, or
or telegram':
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Malcolm McKinley
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IN WITNESS WHEREOF ~ ,the parties, hereto have
executed the day, and, yea~'first'above written.
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.,STATE OF, FLORIDA
DEPARTMENT OF'T~SPORTATION
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CITY OF CLEARWATER, FLORIDA'
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Rita Garvey
Mayor-commissioner
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Apprpved as ,to form and
correctness:
Attest:
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Alan s.
Interim
Zimmet,
'city At~orney
Cynt;hia E~
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Goudeau
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. APPOINTMENT WORKSHEET "
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FOR COMMISSION MEETING 'Julv 18, 1994 APPOINTMENTS Agenda #
. ,
BOARD: Community Relations Board
TERM: 4 years (effective 11/18/93)
APPOINTED BY: 'City Commission,
FINANCIAL DISCLOSURE: Required
. RESIDENCY REQUIREMENT: City of Clearwater
(up to 2 Pinellas County Residents at one time)
MEMBERS: 1,3
CHAIRPERSON: Herbert Freitag ,
MEETING DATES: AS,called (4/yr.)
PL~CE:, Commission Chambers
APPTS. NEEDED: 1 . ..
DATE APPTS: TO BE MADE: 7/18/94
THE FOllOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW,
APPOINTEE.
SPECIAL QUALIFICATIONS: 1 representative from each of the following: Retail Merchandising
. 'Mgmt; Industrial 'Mgmt,; Real Estate Sales; Property Leasing; Mortgage Financing & law,
Enforcement. (There may be 2 from Pin, Co: under Clwr jurisdiction) , ' .
, .
Name - Address
Date of Original
, Aooointment
Attendance Interest in
Record reaooointment
"
1 , Thomas Signor
term expires 7/31/94
1988
NA
NA
, '
Mr, Signor has been a re'presentatlve of lIindustrial management" but as there is currently another
". member in this category, Jeff Jones, this,seat could be filled with an At-Large volunteer.
,',"
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
Name-Address
Comments-Related Exoerience. Etc.
1, Gabriel Cazares (At-Large) Retired USAF Lt Col'
2581 Countryside Blvd"Apt 301,34621.
2. Sheila Cole (At-Large)
200 Dolphin Pt.,' 34630
Retired Director Weight Loss Co.
Pres. Island Estates Civic Assoc.
3, Berna~d Ferrell (At-Large) ,
2717 Foxfire Ct., 34621
Pharmacist'
4. Bernard Panush (At-Large)
190~9 US19N; 111-1.8, 34624
Past member Library Board,
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APPOINTMENT WORKSHEET
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Agenda /I, J
FOR COMMISSION MEEilNG Julv 18. 1994 APPOINTMENTS
.'
BOA~D: Historic Preservation, Board
',' TERM: 4 years (effective 11/1 8193)
ApPOINTED BY:, City Commission
FINANCIAL OlSCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 5
CHAIRPERSON: Janet MacNutt
'MEETING 'DATES: '3rd Tues., 1 p.rn.'
PLACE: Conference Room ' ,
APPTS,.NE~DED:'1 ,
DATE APPTS TO BE MADE: 7/18/9,4
, '
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE .t\ND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
, APPOINTEE.
, ,
Name-Address
Date of Original
, Aooointment
Attendance ,Interest'in
Record reaooointment
. '.1
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1 , V'acant seat - Ruth Hoskinson resigned
.'new member will begin. immediately and have term to 6/30/98
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THE FOllOWING NAMES ARE BEING SUBMITTED FOR 'CONSIDERATION TO FILL THE
ABOVE VACA'NCIES:
..
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, NamewAddress
Comments-Related Experience , Etc.
, 1. Bernard Ferrell,
2717 Foxfire Ct.,'34621
Pharmacist
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2, Marg~ret, Kiehl
32~ 1 San Mateo St.,34619
Past member of this board
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APPOINTMENT WORKSHEET -::i.L!
FOR ,CO ~MISSION MEETI NG Julv 18, 1 ~~4 APPel INTMENTS Agend~ ~~'
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. BOARD: Parks and Recreation Board
TERM: 4 years (effective 11/18/93)
APPOINTED BY: City Commission
RESIDENCY REqUIREMENT: City of Clearwater
, FINANC\AL D\SCLOSURE: Not Required
MEMBERS: 9 .
CHAIRPERSON: Gar~' Giordano
MEETING DATES: 4th Monday, 7:30 p,m,
APPTS, NEEDED:, 1
DATE APPTS. TO BE,MADE: 7118194
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THE FOLLOWING ADVISORY BOARD MEMBER(SI HAVE TERMS WHICH EXPIRE AND NOW
, REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
, APPOINTEE.
1 .~.
Name-Address
Date of Original
, ApDointment
Attendance
Record '
Interest in
reaooointment
, I
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1. Vera Nigrelli
(term expires 7/3,1/~4)
1988
NA
NA.
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,
new person begins Aug, 1st, term to 7/31/98
" ."
THE, FOllOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILl'THE ABOVE,
'VACANCIES: ' , ,
, Name-Address
, Co~ments-Related Exoerience.' Etc.
j '.~
"
, 1, .Deborah Hobbs
407 Hillcrest Dr, N.,34615
Housewife/Realtor
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2. James Madden
, 51 Isla~d Way, 34630.
Retired; City of Los Angeles employee
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3', Bernard panush .
,19029 US19N, #1-18, 34624
Past member Library Board
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Clearwater City Commission
Agenda Cover Memorandum
Item fI
Hootfng Dote: ____
35Q~
, ry./8,QY
, ,SUBJECT:
PCB Contaminated Transformer Replacement at Jack Russell Stadium
RECOMMENDATION/MOTION:
Award a contract to USPCI of Tucker, Georgia, a subsidiary of Union Pacific for
replacement and disposal of PCB ,contaminated transformers at Jack Russell
Stadium at a cost of $23,827, in accordance with Art. VI, Sec. 2,564 (1) (a)
Code of Ordinances, emergency requirement, from operating code 010-01674-
,5635000-575-000.
'B and that the appropriate officials be authorized to execute some.
BACKGROUND: .
RUST Remedial Services responded to a PCB spill from a leaking trans,former at Jack
Russell Stadium on May 8, 1994. RUST was requested as part of their contract to
'test all remaining suspect transformers located at City owned facilities, Frank
'Tack Field and Jack Russell Stadium, for the presence of 'the PCB's. TenPCB
contaminated transformers were identified at Jack Russell Stadium. In order 'to
prevent future costly PCB spill incidents and to' maintain compliance with the
Toxic Substance Control Act (40 CFR Part 761) the existing PCB 'transformers
require replacement ,and proper disposal, '
,Quotations were, solicited from eight firms to remove the existing contaminated
transformers, install non-PCB transformers provided by the City and provide non-'
landfill disposal of the contaminated transformers and the PCB dielectric fluid
,contained in them.
USPCI of Tucker Georgia, a subsidiary of Union Pacific provided' the lowest
quotation, at a total project cost of $23,827, Quotations were solicited to"
expedite the removal of contaminated transformers and to minimize the potential
for a release due to the delays resulting from a formal 'bid process.
Revfewed by:
L~9al
Budget ,
Purchasing
Risk Hgmt.
CIS
ACH
Other
7i~
N/A
~n::-
User Dcpt:
Parks & Recreation
Costs: ....L.Zl,B27
, Total
, $ 23,B27
Current Ffscal Yr.
sutmitted by:
'F
city r'
Advertised:
Dote:
Paper:
[] Not Requi red
Affected Parties
[] Notified
lllI Not Requ'lred
Funding Source:
o Copi tal I~.
~' Operating
o Other
commission Action:
o Approved
[] Approved w/condltlons
[] Denied
[] Continued to:
Attachments:
Quotation Summary
scope of \lork
[] None
Appropriation Code:
010-01674-5635000-575-000
" '
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Printed on recycled'paper
pcbagen.tJf July 4, 1994',' ,\
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C I T Y , 0 'F' C LEA R W A'T E R
,Interdepar~ment Correspondence Sheet
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SUBJECTr
~rt Kader, ~sst. Director of Parks & Recreation
Miles.G.' Ba110gg, Envir~nmental Specialist Supervisor
Terry Finch, Environmental Programs Supervisor
Transformer Disposal/Replacement - Jack Russell Stndium'
June 21, 1991
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TOt
FROMr '
COPIES:
DATEr
, I
Listed below in tabular [arm are the results of quotations received for the subject
. project, Plp.asc nota that the, low 'bid was provided by USPCI a~ a total project cost
of $23,828.60. Please provide an expense code for this project and Environmental
Ma~agcment will 'draft an agenda item for the next available commission meeting.
Please provide the dates that the replacement, pole and transformers will be
available so that I may schedule the remainder,of the PCB work at Jack Russell
. Stadium: ,Your cooperation in this matter is greatly appreciated. Contact me at 6383
if further clarification or a.ssistance is required.
. I
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QUOTATION TABULATION,
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RUST REMEDIAl. SERVICES
CONTACT/ADDRESS/PHONE It
PAM .8. MARTIN
1875 FORGE ,ST.
TUCKER, GEORGIA 30084
404-934-0902
JOliN L.' WRIGHT
4191 SAN JUAN AVE, SUITE 2F,
,JACKSoNvILLE, FL 32210
904-388-7500
ANTHONY' P. VERBQUT,
100 GLENBOROUGH, SUITE 500'
HOUSTON, TX 77067-3611
713-875-4633
SCOTT BRADY
111 KELSEY L1\NE
SUITE B-E, T^MPA,
813':621-2854
COST
$23,828.60
COMPANY
USPCI
UNISON TRANSFORMER SERVICE
$23,937.00
$24,446.00
I'
WESTINGHOUSE
ENG, SERVICES DIV,
II
FL 33619
$24,745.00
, I
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C, WELDON STREETT
'5313 JOHNS RD.
Ti\MPA, FL 33634
B13-aB4-S000
TERRY CAUDILL
11711 SUNBELT COURT
BATON ROUGH, LA 70B09
504-752-4922
GRORGE JACKSON,
P.O. BOX 765
COGSWELL INDUSTRIAL PARK
PELL CITY, AL1\BAM1\ 35125
205-338-9997
BILL NOEL
P,O, BOX 1326
COFFEYVILLE, KS 67337
316-251-6380'
$29,BOO,OO
TAMPA POWER
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ROLLINS ENV. SVCS.
,$ 3 0 , 33 3 . 64
TRANS-CYCLE INC.
N/A*
APTUS
N/A*
* COMPANY COULD NOT PROVIDE ALL, SERVICES AS SPECIFIED
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,USPCI
_ A SubskJiary of
'lilli' UnIon Paclllc Corporatlon
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PCB Services
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. 4
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June,lS, 1994
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Miles G. Ballogg
Environmental Management
city of Clearwater
P.O. Box 4748
Clearwater, FL 34618-4748
~ . ~ '
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Re: Jack Russell stadium proje?t
Miles:
In response to your quotation request, I offer the following
p~6posal for your review. -
. I '
USPCI'will implement the below outlined activity scope:
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1.
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'Florida Electrical Service will be utilized to remove 'the tan
(10) existing 'units from service. ,As 'each, existing
transformer is removed, its 'replacement will be instalied.
Once all ten (10) units are' removed from service, USPCI
perso'nnel will, ar.rive' on-site to drain each, unit prior to
,transport.
. ,r
2.
,
3. Drummed oils and carcasses will be ,manifested, loade~, and
transported to th~' USPCI facility in Tucker! GA.
4. oils in excess of 10,712 ppm PCB will be incfnerated by an EPA"
permi tteCI facility. oils up to, 10,712 'Ppm PCB . can be
chemically detoxi.fied at the USPCI Tucker facility.
5. ' Each ,carcass wil~' be disposed via metals reclamation, once
they are decommissioned to below 50 ppm PCB. '
6., Upon completion' of the disposal processes, ,letters of
information will be issued t.o complete the waste tracking
process.
The following Conditions will 'apply:
1. The city of Clearwater is to provide the ~eplacemen't
transformers.
2.
, ,
Florida Electrical Service will.use the existing feed wire;
they ,will provide new copper jumpers. , .
No cut-outs, fuses,' or lightning arrestors are included ,in our
costs.
,
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1875 Forge Street .Tucker. Georgia 30084 . 404/9~4:0902 · Fax 404/496-5996
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city of Clearwater
June 15t 1994
Page 2
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4. Each ground rod will be checked, cleaned and re-tight~ned.
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5.
Project will be 'completed within a four (4) day time frame.
Costs associated with above services ,are ,as outlined:
..
Incineration of,(lO) drums ~of' dielectric fluid
at $350.00'per drum , '
Incirieration'of (1) drum of. dielectric iIUid at
$350.00 per drum and, chemical detoxification of
,(9) 'drums at $195.00 per dru~ '
Transportation of oil and carcasses
to Tucker, GA'
.
$7,237.50
" ,
$3,500.00
, !
$2,105.00
'.. 'Removal of (10), referenced transformers and
installation of (10) replacement transformers
provided by the city of, Clearwater'
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$1,469 ,,10
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Metals reclamation of 12,000 pounds of
transformer carcasses at $.890 per pound
On~site l~bor'to 'drain equipment;
forklift rental
$10,622.00,
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$1,00,0.00
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Total cost will be based on actual quan:tities received and 'the
method of disposal for the oil. Estimated totals are $23,828.60 or
$22,433.60; depending on oil disposal. ~
,USPCI understands that this project is to be done the week of,
July", 18, 1994. Shou+d we be selected to perform this project"
please.notify me so any necessary paperwork can be completed 'and
scheduling confirmed.'
USPCI will. honor this proposal for thirty (30) days f~om this
writing.
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, Should you have any questions, pleas~ feel free to call me at
(404) 934-0902 ~
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Pam . Martin -,' ,
,~ales Representative
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RESOLUTION NO, 94-44
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A RESOLU!ION OF THE CITY. OF CLEARWATER, FLORIDA,'
ASSESSING THE OWNERS OF PROPERTY THE COSTS OF HAVING
, MOWED OR CL~ARED THE OWNERS' LOTS.
"
WHEREAS, it has been determined by the City Commission of the' City of
Clearwater that, for the purpose of promoting the health, safety and general
welfare of the citizens and residents of the City, real property within the City
should be cleare~ of weeds, rubbish, debris and oth~r noxious ~at~ria1; and'
, , , '
: WHEREAS, notic~ pursuant to former'Section 20.38, Code of Ordinances~ now
Section 20.38, Code of Ordinances, was provided to the owner of each of the lots
listed 'in Exhibit A, and the notice required each property owner to cause the,
violation to be remedied or to file a notice of appeal within 10 days after-the
, date. the property was posted; and' . , ,
'WHEREAS, 'the property owners have,fai1edto take remedial action within the
time provided and have failed to file a notice of. appeal within the time allowed,
or appealed the notice of violation but fai1ed,to take re~edial action within the
time provided, by the Code Enforcement Board, and it became necessary for the City
to take remedial action; and '
WHEREAS, the owner of each lot listed on Exhibit A has been provided with
a notice and opportunity'within which to pay the costs and administrative'charges
set'forth tin Exhibit A, but no payments have been receive~;
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NOW, THEREFORE, BE IT RESOLVEP BY THE CITY COMMISSION OF
THE CITY OF CLEARWATER, FLORIDA: '
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Section 1; The'City Com~ission,finds the preamble hereof to be true and
correct. ,
Section 2. ,The City Commission hereby assesses a lien upon each parcel of
real property 1 isted on Exhibit A for the actual costs of mowing or clearing,
plus administrative costs, as' shown' on Exhibit A, '
" ,
.Section 3, The City Clerk is hereby directed to prepare ~ notice of, lien
, against each property listed on Exhibit A and to record, the same in, the pubHc
,records of Pinellas County, Florida. " '
PASSED AND ADOPTED t~is
day of
1994.
" .
Rita Garvey
~layor~Coml~i ss ioner
Attest:
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, Cynthia E. Goudeau
City Clerk
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,PROPERTY OWNER',
'LEGAL'DESCRIPTION
COST
ADMIN.'"
CHARGE
TOTAL'
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Commonwealth ,FedS/L
Fairwood Forest Lot 61
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$ 20.0..0.0.
$ ,236',77
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pinellas
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Homestead,Oaks
Lot
35
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Lincoln
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,Resolution Trust
Corp~:
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'Resources Ltd.
The He~itage Condos Unit A
35.00
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260~9D'
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RESOLUTION NO. 94-45
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A RESOLUTION OF TIIE CITY OF CLEARWATER,
FLORIDA, ASSESSING CERTAIN REAL PROPERTY,'
LOCATED IN LINCOLN PLACE SUBDIVISION, HA VINO A
POST OFFICE ADDRESS OF 1410 MONROE STREET,
CLEARWATER:, , FLORIDA, AS, DESCRIBED MORE
PARTICULARLY HEREIN, IN THE AMOUNT OF $1,940;00
FOR THE COSTS, OF DEMOUTION INCURRED IN
RIDdOVING A DANGEROUS STRUCTURE, WIlliOm TIIE
CONSENT OF OWNER,
, 'I
"
WHEREAS, pursuant to Chapter 47 of the ,Clearwater Code of Ordinances and the
, Standard Building Code, the Building OffiCial det~rmined that certain real property described
he~in and the building situated thereOn were unsafe, unsanitary, unfit for huma~ habitation, and
dangerous 'and detrimental to the health, safety, and general, welfare of the community, and did,
not properly comply with the requirements of said Code, and found that an emergency existed
which, in his opinion, involved danger to human life and health, and ordered the demolition of
the bui1~ing; a~d '
WHEREAS, the City of Clearwater has caused the demolition of the building, and the
cost of such work should now be assessed as a lien on behalf of the City of Clearwater against,
the property; now, thereforej
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BE IT RESOLVED BY THE CITY CO:M:MISSrON OF TIIE
CITY OF CL~WATER, FLORIDA:
Section 1. The Building Official having ordered the demolition of the building situated
on the following described property:
.J
,
Lincoln Place, Block 4, Lot 3,
(parcel Number 10/29/15/51948/004/0030).
" ,
Owners of record: Joseph Warren and Cynthia Warren
, 508 North Bluff Street
Berrien'Springs, Michigan 49103-1057
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and the City of Cleanvater having now completed said work, the City Commission does hereby
as~ess and charge a lien on behalf of the City of Clearwater against the property for the,
necessary costs incurred as follows: ',,' , ';
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, "
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TOTAL DEMOUTION COSTS
(See Attachment "A")
$1,940.00
.'
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" Section 2., As soon as practicable, a Certificate of Indebtedness against the property for
,the rom;mnt of assessment shall be prepared, which certificate shall constitute alienpnor to all
, other liens except the lifm for 'taxes. Said certificate,' when issued,' shall be payable to the City
. in not exceeding ten (10) equal annual installments with interest at a rate not greate~ than eight
percent (8%)'per annum: "', ' , '" '
" Section 3. The City Clerk is h~reby, directed to prepare a Notice of Lien in the ~()unt
of the assessment against said property, and to record the same in the Public Records 'of Pinellas '
County'- Florida. ' , ,
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,PASSED AND ADOPTED this
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1994~'
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. Attest:
, , " " , Cynthia E. Goudeau
City Clerk
Rita Garvey
, ,Mayor-Commissioner
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. ATTACHMENT IIAII
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Resolution 94-45
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(141Q,Monroe Street
Clearwater,' Florida).'
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TASK
TIME
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NALOL, (pinellasCounty Records for ownership)
: 'InspeCtion. pictures posted
,Unsafe Building Report (Draft)
Various correspondence and telephone calls
Total Hours
.25
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, EXPENSES
, AMOUNT,
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'5,25 (5~A)'hours @ $25.00,per'hour
FiIrn~. developing, and prints
Certified letter
.' Title Search (Sexton Title Services, Inc.) ,
',', :Asbestos Survey (Q'ccupational Health ConseIvation, IrIc.) ,
. 'Demolition (Howard jimmie's Demolition Contractors)
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$131.25 .'
'20,05
,2.29, .
60;00
, :250.00
1.480.00
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TOTAL EXPENSES
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$1~9~9
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LIEN AMOUNT
$15940000 '
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RESOLUTION NO. 94-46
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A RESOLUTIOt';J OF THE CITY OF CLEARWATER,
FLORIDA, ASSESSING CERTAIN 'REAL PROPERTY
LOCATED IN LINCOLN PLACE SUBDIVISION, HAVING'A'
POST OFFICE ADDRESS OF 1498 SOUTH GREENWOOD,
AVENUE, CLEARWATER, FLORIDA, AS 'DES CRIBED MORE
PARTICULARLY HEREIN, IN, TIIE AMOUNT OF $3,889.00
FOR TIlE ,COSTS OF DEMOUTION 'INCURRED IN
REM:OVING A DANGEROUS STRUCTURE, WITHOUT TIlE,
CONSENT OF OWNER.
" '
WHEREAS, pursuant to Chapter 47 of the Clearwater Code of Ordinances' and the
Standard Building Code" the Building Official dett:mnined that certain ~ property, described
herein and the building situated thereon were unsafe, unsanitary, unfit for human habitation, and '
dangerous and detrimental to the health, safety, and general welfare of the comnll~nity, and did
not properly comply with the requirements of said Code, and found that an 'emergency existed,
which, in his opinion, involved danger to human life 'and health, and ordered the demolition of
',the building; and '
WHEREAS, the City of Clearwater has caused the demolition of the building, and the
, cost of such work should now be assessed as a lien on behalf of, the City of Clearwater against
the property; now, therefore,
BE IT RESOLVED BY TIlE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
, ,
Section 1. The Building Official having, ordered the demolition of the building situated
on the following described property: I
'(M&B) SHORT LEGAL - CENTROID - FR SE COR OF NW IA
OF SW 1,4 RUN N 30 FI' AND W 30 Fr TON R1W UNE OF
WOODLAWN ST AND W RJW liNE OF (more)
(parcel Number 22/29/15/000/00/320/1500).
'Owners of record:
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Daoul E. Debs
34 Conrad Laual
Des Rapides, Quebec,
Canada, ,Gl(~, IH4
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and the City of Clearwater haying now completed said work,. the City <;ommission does h~reby ,
, assess, and charge a lien on behalf of the City' of. Cleanvater against. the property for the'
necessary costs incurred as follows: '
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"
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',TOTAL DEMOUTION COSTS
(See Attachment II A")
$3,889~OO
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',. Section 2, As soon as' practicable, a Certificate of Indebtedness against the property for
the amount of assessment shall be prepared, wWch certificate shall constitute a lien prior to all ,
other liens except the lien for taxes, Said certificateJ when issued, shall be payable to the City,
, in not exceeding ten (10)'- equal annual installments with interest at a rate, not greater than eight
, 'perce~t'(8%) per annum. ',., '
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, Section 3. The City Clerk is hereby directed'to prepare a Notice of Lien in the aJ!1ount '
of the assessment against said property, and to record the same in the Public Records of Pinellas . .
County, Florida. . " . " " . ,", ,'. ,
Section 4. This resolution shall take effect immediately upon"adoption ,
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,PASSED AND ADOPTED this
day of
,
J 1994,
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, Attest:
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Cynthia E, Goudeau
, ,City Clerk
Rita Garvey
Mayor-Commissioner
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" ATTACHMENT ~IAI~
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Resolution 94-46
, ..
(1498 South Greenwood Avenue - Clearwater, Florida)
'TASK'
:,:TIME
NALOL - (pinellas County Records for ownership)
, Seve~ 'Day Letter ' .
, Obtaining ~ids for title search
Various. correspondence and telephone calls
Letter to bank
Asbestos reports' (County & State)
Purchase requisitions '
27 day letter. '
Letter, post building and take photographs
TOTAL
,25
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,50
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$156,25
, 11.24
5,90
56,00 :
250.00
560.00
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2,850.00 '
6.25 (6104) hours @,$25~OO per hour
Film, developing, . and prints '
, Registered Letter (Canada)' , ' ,
Title, S~ch (Sexton Title Services;, Inc.)
Asbestos Survey (Occupational Health Conservation"Ine,) ,
'Asbestos Removal (Lang Engineering, of Florida)' "
Demolition (Howard Jimmie's Demolition Contractor~)
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TOTAL EXPENSES
$3,889.~;
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LIEN AMOUNT
, $3,889.00
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RESOLUTION NO. 94-50
A RESOLUTION OF, THE CITY OF CLEARWATER;' FLORIDA.
DEDICATING CERTAIN PROPERTY LOCATED IN THE SOUTHWEST 1/4
OF THE NORTHEAST 1/4 OF SECTION ,17, TOWNSHI~ 29 SOUTH,
'RANGE,16 EAST, AS PUBLIC RIGHT~OF-WAY AND AS A ,PUBLIC
UTILITY EASEMENT; DE~IGNATING THE PROPERTY AS ADDITIONAL
RIGHT -OF -WAY FOR HAMPTON ROAD AND FOR PUBLIC UTILITY
EASEMENT RELATED TO, THE WIDENING OF HAMPTON ROAD;
PROVIDING AN EFFECTIVE DATE.
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WHEREAS, the City of Clearwater is the owner of the hereinafter described
, prope'rty i and
WHEREAS, it' is necessary to dedicate a portion thereof as a.public right-
of-way and a~ a public u~ility ea~ementj now, therefo~e, ,
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
CLEAR\MTER i FLORIDA: ' .
Section 1" The following property, is hereby' dedicated as right-of-way and
as a utility easement for use by the general public 'and the City of'Cle~rwat~r
as their interests may ap~ear: . ,
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,The West 30 feet of the South 620 feet of the West 130 feet ,of the
Southwest 1/4 of the Northeast 1/4 of,Section 17, Township"29 South,'
, Range 16 East, all lying and being in Pinellas Co~nty, Florida,' less
road right-of-way, and a 1 so. less, the -North 100 feet and less the
South 330 feet.'" .
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The property shall be designated as right-of-way for Hampton Road and for public
'utility easement related to the widening of'Hampton Road. ", ,', :
'Section 2. The City tlerk is hereby directed to recdrd this resolution in
public records of Pinellas County, Florida, '
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Section 3.' 'This reso'l'ution ,shall take effect immediately UPO!l adopt'i~n.
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PASSED AND ADOPTED this
day of
,. 1994.
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Rita Garvey' ,
, ,Mayor -Camm is s i oner
Attest:
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-City Clerk
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Interdepartment, correspondence,~heet
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Alan' Zimmet,' Acting Interim C,ity ~ttorn'ey
Ea~l Barrett, Real Estate Services Man~ge~~
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FROM:
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COPIES:
Roy Sattin'ger, 'civil Engineer' III
Bill Shepard, Engineering Drafting Supervis~r
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SUBJECT: Dedication of R/W
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DATE:
June i:3 '" . 1994
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The. city Commlssion in its meeting ,of 1/20/94 authorized' the
p,urchaif;e of pr'operty 'commonly known as 375, ,Hampton Road tqbe used"
for additional right-'of-way for' Hampton' Road, ana fOr, retention
'requirements'related to wi.dening Hampton' Road. The"purchase was,
c6nsummated,on April 4, 1994. '
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,Please bring forward to the cityc6mmission a reques't, for ;approval',:',',
and dedication of the west thirty feet'of the referenced property
~s,'additional ~ight-of-way for Hamptory Ro~d.
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'Attached:
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Copy of recorded deed
Copy' 'of ,property survey
Sketch of parcel purchased"
showing retention & ,R/W areas
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Thank you.
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RECE~\fED
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:,JUt~ 2 '~1994',
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CITY ATrUf1I'lEY
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INST,# 94-999661
~PR ,6, 1994 6:09PM
. PINELLAS CdUNTY'FL~.
OfF. REC. BK 862'3 ,PG 299
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STATUTORY WARRANTY DEED
THIS' INDENTURE. 'Is made this t. d day of April.' 1994. between JOHN W,
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SEABOLT and DIANNE SEABOLT SIEMS, as tenants in common, each owning an
un'dlvideCl one-half lnte'rest (collectively "Grantorsll), and CITY OF CLEARWATER.
FLORIDA, a Florida Municipal Corporation C1Granteel'); whose post office address Is'
. P.O. Box 47,48. Clearwater. Florida, 34618~4748.' .
w ,1 T N g S 's E T tl: ,
Grantors, for and in consideration 'of Ten Dollars ($10.00) and other good anti
valuable consideration to Grantors In hand paid by Gra'ntees the .receipt and sufficiency
of which are hereby acknowledged, have grqnted, bargained and sold to, Grantee, and'
Grantee's successors and assigns forever, ,the' following described land, situated In'
Pinellas County, Florida: '
~
The South 620 feet of the'West 130 feet of the Southwest
, 1/4 ,of tlJe Northeast 1/4 or Section 17. Township 29 South,
Range 16' East, all lying and being in Plnellas County"
Florida, LESS road right-of-way. 'and also LESS the North
100 feet and LESS the South 330 feet. '
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,REV ' THE PROPERTY DESCRIBED HEREIN IS
TOTA~ ~ HOfy1ESTEAD PROPERTY OF EITHER
J-L' GRANTORS.
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NOT THE
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SUBJECT. to applicable land use and zoning restrictions'and
to easements, reservations and restrictions of record, if any,
which are specifically not reimposed or, extended hereby.
and to t~xes for the year 1994 and subsequent years,
; Grantors do hereby ,fully warrant the title to said land and will defend the same
against the lawful claims of all persons whomsoever. '
The ' 'tax parcel
17/29/16/00000/130/0600,
5'9 6 a,GO ,'l k?-, . .
number for the, '~foredesc'ribed property'. is
The tax Identification' number for the Grantee is
8C023103 RLS 04-06-94' 17:51:35
'.' 01 OED-SEABOLT) JOHN ~J, '
RECORDING . 1 $10. 50
DOC ~TAt'1P COLLECT"':DR219 3 $525..00
--------
$535.50
$535.50,
$0.00 "
TO TAL:
CHECI\. At'1T. TENDERED:
.CHANGE: '
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PINELLAS' COUNTY FLA:
OFF.REC.BK 8623 PG 3QO
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IN WITNESS WHEREOF, Grantors have hereunto set their hands arid seals the
day fand year first above written.
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WITNESSES:
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Dianne Seabolt Siems '
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STATEOFFLQR1D~J )
COUNTY. OF &li2QL' ), ' .
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The fo~egoin'g instrument was ac~now(edg.eP..be~e this JL gaY'''qt.~Ap~i11 \.
/1994', by JOHN W. SEABQLT; who I~nally know~o me, orwpo, 'prpouced
as Identification.~ " - .\I.,;~j:" '~I~'';;:, ;.
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'otary Public --0 ;~j:"'~ . .};" " ; ..~~,;l,J'd;~"
rint Name:' _to, rrfl n (1-:", ,:e Q;v ~::5.." ."
My ;commlssion expire:;:::\~~ :,~c;."'t,o':~;:'~~ .",,::=
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Notary Public. Stllti of F1or!<!d~;"'" .: ~~".): ....'. !....
My COl1:1mlsslon Expire!s July J9,~1~~4 " ;~~~: . :,..::'
!londoa' rh.~ r,o, fO'JI,'nw,oncIII''l , ' I. ) " ~" .'
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. STATE OF FLORIDA )
COUNTY OF PINELLAS ) ,
, The fo~egoing instrument was acknowledged before me this b~ day of April,
1994. by OIA~NE SEABOLT SIEMS, WilD, is personally known to me,'"6r-wRG-~at:teB~f
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My commission expires:
POG/35206
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A' tract oClnnd being thnt' cerlnln property ns described h\ OfCicinl Rcc'ords Book 5582, ,on
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fcctj'lhcncc, N89G45'48"E, for 130.00 fecli thence SOOGI9'21"E, for' 190,00 feCI: thence
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seE ATTACHED LEGAL DESCmpnON
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AS RECORDED IN
. BOUNDARY SURVEY
OR DOOK 5582' . PAGE 14!J OF TilE PUDLlC RECORDS OF
P/Nt:t..LAO COUNTY, FLORIDA
1M TES Of' FIELD wonK
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gKING ENGINEERING ASSOCIATES, INC, ,
f.lltllll[I::IlS ' l'I,MltI[fl!1 ' !iUllvcyons
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GREATER CLEARWATER
I
CHAMBER OF COtv\MERCE
ExecuUn Committee
Phil M. Hl1ldtrlon
CAtdnru>>t Dfw BDfJrd
AM M. Wllklni
CIudnrvus-ElfCf
51.phtD R. FlnIlltr
VC EcIlNllftjc/
S...I/VUD.....,llplft.fllf ,
J.nlct ll, C...'
VC GOl/'/'l'IIMn.l4J NftJrz/
Edut:Gtillll D..,uopt'lWII.
Jull. F. Nlc:hols
Vc rollliurl
John p, Connelly
VC M.lftwnlJp
Chulu Eo S.hr
VC PrJNlc Ildat"'1I3JSplciol E..llu
Ch.r'u D, Ria., m
7"tJ711"'-
R, Carllon Wlrd
l_dilllel'd.It c"""m\JJII
Jullut J. 7.Id11U
w,al COOUllcl
P.Ltr Woodhlm
l'.-uirJ.rIl. CEO
Board ofDlredorl
Muk N. Abdo
Da.nltl M. AncbUo
La E. Arnold. Ir.
RobeltB ickC/'lWfc:
Alan C. DomJU:in
D.vid It Donk
Jue.d Bro...n
Robtlt A. Burwdl
RobcnW.Byrd
D.n W.e.dh!.
Hlrt)' S. C1nc:
Rober! N. 0Peu:. Ct.wfDl'd DDS
}of If}' A. DoMi1&
Danl.l M. Doylc
Ed",ard C. Drol~
DcnaIa E. Eckel
KenlICtlI O. H.mDlllll
Robert E. HIlUmm. Jr,
SLeYO M. I clfrlc:s
Albert N. 1uIllce
Rol&nd 5, Kcr.nedy
RUs.ld A. Kimb.U
IhnldT.M.nn
Roy 1. Mc:Cn.....Jr,
1. It MeCIllUln. It,
Jud,. MiLdlcU
Fr.nk. V.Murph)'. W
''Thomu E. Prall
D.v\d C.R1)oa ,
M.dd1na M. Robi:lIll1\
Jld: E. Riluell.lr.
T.lmadao Rulledic
Du)'l1. Salon
Don L. SeaLoo
RDlldd W. 5\11I It
Dnoid P. 5101\1l
J~ea Wamq
Oeno U. Windham
SlnM 0, Zahorian
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TAMPA BAY
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t2& N. OKEOlAAvt. P.O,DOX 2.(57. CLr.AAWATEP., FL~617. &t3/J.6t-OOt1. FAX &10/449.2&89
July 14, 1994
Bet.ty Deptula
city of Clearwater
P.o. Box 4748
Clearwater, FL 34618-4748
Dear Betty:
The Greater Clearwater Chamber of Commerce, ,in conjunction
with U92, is organizing a 50'S/60's Music Festival,
tentatively scheduled for SatudaY"Oc~ober 1st, next to
the Adam's Mark Caribbean Gulf Resort, featuri~g the
internationally-acclaimed Four Tops. Local musicians will
perform in the afternoon, with the headline act, the Four
Tops performing that evening, followed by a fireworks
display.
The purPose of the event is three-fold: one, it will
generate favorable publicity for the city of clearwater~
two, it will offer a venue for wholesome, family
entertainment; and three, it will bring business to the
beach during the off-season when it is very 'much needed.
U92 is coordinating the day and evening's festivities and
is funding the music and stage production costs of $50,0000
We are requesting sponsorship from the City of Cl~arwater
in the form on in-kind services only, for example, trash
collection and police services. In addition, ',in order for
the festival to occur, we need relief from the City's
Noise Ordinance for that day only.
.' '
. '
Chairman of the Festival, David Little, has met with the
Special Events Committee of the city of Clearwater as well
as the Parks and Recreation Department and has received
the necessary approvals. Terry Schmidt is volunteering
his time for this festival~ as you 'know, he is very ,
familiar with City requirements and will be requesting the
standard City permits.
We appreciate your support of this fun, family-oriented
festi val.
, F0tfi)Y,
~' Henderson
Chairman of the Board
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Name'of
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2560 S.R~ 60 'S~ite 100
Clearwate;r ,FL' 34625 '
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Do you'h~~e'~ classified
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Classified: .$
Classif~ed'D~splay:' ?
$ ,4.76 per column inch (min-l,inch)
( . a4 /line daily - sunday '.3 B/lined
.1S/line daily, sun :19/line
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classified liner: 4 days pr:l..or..to ad dat~~
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display: 5 days ,prior to ,ad date " ':
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Contact:
Chris Robinson
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Name of P~per: St.. ,Petersburg'Times
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Address: 710 Court'St
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Rates:
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$59' ,,96 daily./col in
82~08 sunday/eol in
$ 3.07 daily/line,
$ 3.94 sunday/line,
$ 1.34 'daily/iine
'$ ,1,68 s~nday/line
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$ 18,02 sunday/col in
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347,307 daily
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Name of Paper: Beach Bee / Belleair Bee
'Clearwater Leader / Largo Leader,
Beach'Beacon I seminole Beacon
(~ll of these papers are originated by .the.8am~ people)
Address: 13002 Seminole Blvd
L~rgo, FL' 34648
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'Rates:
'ROP:
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, . $ 18.55/column inch'
(to run in 2 groups of papers)"
, $ 24,15/column, inch , '
, (to run in all,3 'groups of the papers)
Clas~ified: . $ '12,,50/15 words - ea;' add' 1 word'$.80
(classified ads, 'run in all of the above papers)
Classified Display: ,$ 16. OO/column inch (minimum 2" in.)
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classified displays: .. before 5:00 Friday
ROP displays: before 5:00 Friday
weekly publ~~ations distribute~ on Thursday
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Distribution:' Bees 16,400 ~ Leaders ,32,,900' ,:":Beacons 37,0.Q0
,TOTAL DISTRIBUTIONS FOR ALL 6 PAPERS:IS 86,~OO
(54,000 to homes &' 30,000+ to stores" shopping
centers, condo's, etc.)
Contact: Sh~ila .Kilmartin {ciassified liners or displays} or
Tami Crawford (ROP displays)
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Classified: $ 11,75/cblumn inch'
Class,ified 'Display: $11,.7Sicolualn inch
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weekly pub~ications distributed on Saturdays
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36,000
Contact:
,Cynthi~ Armstrong
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'Suhqoast News (incorporates all below) ,
Clearwater Section . "
'Countryside & Dunedin, Tarpon Springs, Palm
Safety Harbor, East Lake 1& Oldsmar , "
H~rbor,
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New. Port Richey 34652
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Do you have a.classified section? yes (includes legals) ,
Rates: Clearwater section only
.ROP: $ '1,0, 90/column inch
,Classified: $ ,82/line
Classified Display: $ .,82/line ,
All, other sections, combined (N. Pinellas)
'ROP:' '$ 26,90/column inch
. Classified: , '$ ,82/line '
Classified Display: $ .82/1ine
Full Circulation: Clearwater & N. Pinellas
ROP: ' $ 31.10/column inch,
Classified: '. ,$. 82/1ine 0
C~assified Display: $.82/lin~'
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Classified: 3pm mon for, wed
3pm/thurs for'sat
Displav:' 1 'week prior
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Distribution: ,22,800 in'Clearwater
34,900 in N Pinellas
57,700, total
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Address:
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Phone #:
446~6723
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461:-5659
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Sandy
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ST. PETE TIMES
453.90
TAMPA. TRIBUNE
151. 94
BEACH BEE
435.71
CHALLENGER
375.06
,SUNCOAST NEvIS
347.93
BEACH VIEl.JS
151.62
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'". '~'PUBLIC~ NOTICE~~;':'-~.'~ '.t.':,,'
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'.. ",:~c~ y OF CLE~' j,'R..W'!,.'...,;. \"~T' "E' .,,',,',:,,~:..~;.~~':i'lt:,:n:..' :
. IT A R,.f.\.H...~i~...J.....J.~\,<l\'::J ~
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FULlFea's:r~eF...SQ~IDi"'&lEIM~N~GEMEN'l :.,., I:
:: :~"~:~SER.,licES'~ FOR:,:' FISCAt~:'iEA'RlENDiNG.~i:'7::t~~: :;I{.I..
.. --'. : ~ of ,.'e.. ... "I ,.,.....~ ~J "31' :1'..,' ..:~ " ~ f~... c ".~ . c:. ."."...
'--";;""'-"_"'_'''~:''_''':;''''~'SEnTEMBER ~;"O'.l:'~'~ 993rr.:~~.:~::'~-: ;-~ - :;.~::-~,:::l~~~ ..~:.;,
" .""" . ,,"~ _~.,t r-: ."'"'iJ 'W~A~I' ,_.r{oo!.~'z~;it.r "V.S' 'J"''':~I~' ii", .\.:,,:.;.
:.. ,,' " ";';.1; '';;.l'.\,. ~. . ,:~' .,~"." '" I.f '1 ~' ~:"~"~" ..'.....~.." ';'3:-,~P'~~~'!Ji"I~:\' ~., I' " . ~ :~;<. ~
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.: In0acico~dci~br;.~,.Wffl1~)ti~~t~ir~;~tsi~t~~tf8n~~o3~:7~~t6f;i~~ tM~~ :
: Florida statUtes .!. and '. Rufer:'~,17. 708.500' ;o( ttie~R6ridi::i:tAc::fii1kliSfral'ivit;i.' ...~~:.':
, Code, the Cit)/ot Clearwater, is disck)slng' fhe]uU','q.ost::qf "sOlidWiOSf~~ ~~~:~:
management. services..~t6,. the re,sf~ntiql..,anaS'fion~resideritial.~lJsei' .: '~~~,
.'. I _+ ~ 't... t~ .'~...... 100, ..1ftt'~\"'.I\:'.., \l ......,...' ..,... . . ....~"' . ..r:--,....
~. :'Iithin its s~c~: <?rE39,~r~!I,~ ~~rkpap;~s ~.~~.~.~~~9!{~9..~~:q~~!~~l~~ .. ~~:
In calcul?fi~g ~IS'I~~O~~I} are rn9lntaJ~~..!~:~~~ ,anq ~~:~a~.J~ ~:
for pubhc:,lnspecti~~..~,c!uf'ng nor,~qj b,Y~~Q~~~i.n9,u~~",~,. ~., ~1tY'~Q'~t! ~;~'~
Clearwater"Departmentpf AdmlnlstratlVe'Servlces, Firicnce DMslOri:~~ .~~~~
'third 'floqr,....Cityi.'HaIlJr112'l-:S:: osce6ia Aventie'~.,l.CfeCuWCrter;,~Roi1OO:'~.;~ ::~;.~ '
,.' . ~,." '.".~'.'. "..:-. "..,. , ...., '.{:. '. . ". '..... "'1 . '.. .,,~, ~1 ~.1I..
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" '., .'..; :''::;:( ('f,".' \~'~~<::::'~ .:'.,.:.::. :,~);~'y" '.:i " ~ .:,':i' ' " '.' .,'. . '.. :..,:,:.; ~'~::. ':~:'~=1~t~ i;:~:
The ,following'. 'represents . the ' total '-annua' .. cost for ,the' RScal', Year;: r:'~h.
... '.'-. . . 4~l';"";"""":".~"'" I'\"~' ..~ . . ~. e..J..1 -.'.. r".~ .. ':'~~l."-~ "':""':r
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'. '. . i'~ :':\.:;,. ,,,~;.,::~ SE~TEM~ER<l~c;J,. 1~93 '" '.' .'.' :::::-:. ':':'; ~' . .l~":, -=~r:'!1
e. .,.....:..:......:""f:.~.~..:,:../~~... ," ....l/I~t.....:.. .-..(":\11" .:.~ ~:~.f,..I+:.. . .+..~"~ :. :.I..-::;~.,..:'\:".,lI.f~ .~.:,'.
....:.. ,". .1...~.I:r... :~~.._.:~I_p"'.~ ,u .,no ........ ~'~~ ~. ~ . ........ .... .....1:. ~.~...!....-':~./...4J'...:iI..::.~ .
:' COST CA TEGORY':~;...,,'.", ,.' .'.! (TYPE 'OF/USER i.~:I.;.:q.: ..'\ ....' TOT Al' AMOOO.'!~[ ..!ii-A~
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.:' " R.". '! :d-'.t:. 'tio.,~. .'I~ ,:,V.:J~"N" ..,;..-~ "R'" :.' id' " ~ I' l~.' . ,; ,...... : 'I::~: -l.'..',:..rt;p"r. .. a.:,~'
aSI en '~..,,; on. as 00110 ...,.: ......:'\>.'.' .'....~,.:~:t ~~,~.~ :
": .', ' ~ i:~:;. '--:-~:. ,.., ",......:.", >:~; ,;; ::.: ,...~~';,,;, .','
$31909,369i '; '" $2,837,284 " ,:~.$6,7~,653 ":"~' :.' "~
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2,0921965 '. 2,3221574, '4.415.539.~~~. ',' <.
. .; I '.' .. I . . ... '" ,t .... _ ,.. t ..for." . 1..",,_ ,
301,263 3081313 , ' . .. ....609,576?~ ..'....:
$6,303,591' .~5A68,17f:'" .' $11,771~76~ :.:. :~., ~
h .',or --:..: "u_..L... .. " ...." ..'.; . .', " .~:~:...:. ::~~"!.:.~~r--;""""'u :- - .. -:-:.... .~{!.~"'.: .:"'f.'~ ".'t' -. .~
... ,...', AVERAGE PER ~NIT.~C0.~~,G~~::' ' -,'i::i~;' :;~~.;~'~ .~:' i
H.!~ . , . ColleCtiOn :\;:., .;\ ':' .DisP&al . Recycli1Ct!C,~ .' ~~,~,: ;
.. ., . ,_ ~ ::: 'II ,. ~ . F '.! . , . .t- .. ~ "t
$12.88. I. '~::',~If, ., ' ..... $6:'89'" $1.00 ~ .~." " I
Avo; per Cualernet' AVO. p<< Cuncmw
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(Monthly)
Non.Residential
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A"O. pef CUblc Y.ad , Avo. pef Cubic Yard .
. . OIspOMd ......" "Reqded :
2.73
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AVO. ~ Cublc Yard '
Colecled . ,;
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Robert M. Brumback .
Assistant Director of Public Works/Utilities
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~:-,NOT1CE
CITY ,O~:JCLEARWATER
,.:'~UBlIC"HEARING,' ',' ',,::
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~EGA~DI~G:~U,t~,j;.RJ.N!BAS.s I ,~
A publi~;h'~~rj,;g ~~I~fi~g 10 th'e opening of Dun'edin )
. Pass 'will, be held at 6.:00,p,m, 'on April 25~~1994, in".'
, the'City Cammission:Chambers~ at.,the. Clearwater'"
City Hall, ,11 2 Souln Osceola \Ave'nUei Clearwaler,'!'
Flarl'do' ,,:,t..yt:.n~i~il~,." :,,, '"," "....,~..,',....';,
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~~a~t~'!!~T.~~nrtol~hY.1',~.iric'" Hie ~'Ci~ls'" c~,~~ull!n'g' ~
engineers;' has .com'p eled the first dala' gathering:"
phose' of', the ':prQRc;s~d :.prajed ;ond ,will presenl.to"
'. the. CjtY."C;9.rr\fujs~h?,n~'9.'p,c .t~e' p~blic 'the ' resu.II~~ of ,:i,
'h . fi d" .". .t.... ,...... ,.t.f u,.....Jt~.~..... )...t..."'.....
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Interes,tea, parties o.r~ Invited 10' at1end the~ meeting ....
and exprtfss~themselves':'con'cerning .the proiect:':~"..'\ ,;
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COMMENT:' Some ofthe above n~wsp,a ,pers do not,c'over much of city ri~ws,
, some are only advertising types of newspapers, only a few actually cover City of
. Cle.arwater 'neWs. You can decide which of the above actually covers city new,s, '
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OTHER WEEKLY NEWSPAPERS THAT COVER NOTICES: 'One,local weekly.
of which there are many st:f:ltewlde, is the 'West Pasco press. It covers 'such I
notices for the New Port, RicJ1ey area. I have a copy of such If you wish to review.
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. ~~::34 ~
TO: City of Clearwater- Commission
FROM: Clearwater's Hometown Newspaperl Beach Views
RE: ' Agenda Item (3~ A) Advertising
ISSUE: Should Clearwater expand .its advertising beyond that which is required
by law in order to have better communications with the citizens of Clearwater?
~ .
BACKROUND: There have been complaints that the current advertising by the
city with the Tampa Tribune is not reaching enough of the citizens. Considering
that the city has over 100,000 citizens. the complaints may be justified. The
reason the Tampa Tribune does the advertising is because of its compeditive '
advertising rates when compared with other daily newspapers. such as the Times.
CONTEMPORARY STATUS: There Is reason to consider using a Clearwater
circulated weekly 'newspaper to supplement any selected daily. such as the
Tampa Tribune. The reasons for doing such would include the following reasons:
1. Cost to the city. '
2. Circulation to the citizens.
3. News reporting In the City of Clearwater.
.!
I
, :"[
MOST RECENT ANALYSIS BY THE CITY CLERK:
Cost per column inch Readership in Clearwater Office Site
. ., ~
Tampa Tribune $4.76 37.500 Clearwater
em. Beach Views $4.75 35,000 Clearwater
Challenger $11.75 20,000 St, Pete.
, .
Suncoast News ' $10.90 56,000 New Port R
Leader & Bee $13.65 50.000 Largo
,\
St. Pete Times $14.22 90,000 Clearwater
elf the Tribune and Clearwater Beach Views are used it would cover about 72%.)
NOTE: Many of the above newspapers could not break.out the number for only
the Clearwater readers, The industry average of readers is 2.5 per copy.
according'to the Florida Press Association. Such was used in the above. These
are only estimates. and can not be used for complete accuraCy of readership.
{. 'c
, ,
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;J.M. Gasprlch
Island :Estates
:. l~"; dell~t~~';: ma";; ;~:~I'IJ ';'we look ~1W8r;/:~ tbe " ,.
a voluntary subscription Beach VIeWS. Thank you
payment for the splen- for a wonderful weekly
did Beach VIeWS.' newspaper.
Thomas Duncan Ramona Mcardle
Cleaawnter Cleanvnter Beach
We appreciate youl An
"outstanding" newspa-
per. Very good editori-
als. Keep up the good
workl
I enjoy .~Look iWho's'."
Talklng,n,Demo I. Publi-
can, your coverage of
the City Government
(that's great), your res-
taurant ods, your real
estate ads, the whol~
thlngl And 15 cents a
copy Is a bargain.
, I ' Ruth GlUotte
Island Estates
To all at the1Beach'tf I"~
VieWS. Thank you for
the great service you
render to our communi-
ty. Our best wishes to
you always.
Rev. Edward MulUgan
St. Brendan's
.~". " < I j"
Y.. ....':1... : ,)'.r;.
, '.You have turned the
, Beach 'V~s Into a great
community newspaper
(much better than the
St. Pete Times which
malnly reports rapes
and murders).
N. L. Kirkland
Island Estates
': :
, '\ '
,.,1'
We appreciate you.
Anonymous
, ,
:'1
, " ..
God bless you for your
great contributions to
our community.'
BIU and Dot Johannsen
Island Estates
'I'
Rely on your paper for a
more balanced view of
Beach happenings.
Clearwater Tunes Is
often negative, on Beach
Initiatives. ' t
Thomas J. Travers
, ,Clearwater Beach
We enjoy watching t~e
Beach Vrews growl .
Al nnd Sheila Cole
Island Estates
We look Convard to the
Beach VIeWS. Thank you
again for It wonderful
weekly newspaper.
,,' Harry &
Ramona McArdle
Clearnatel" Beach
Your Coverage of. Items
pertinent to Sand Key,
Clearwater Beach and
Island Estates Is much
bctter'tban'the SL Pete
Tunes.
We truly enjoy and look
forward 'to 'the VIeWs.
We are much bett'er
Informed citizens with
Its weekly publication.
M/M K. R. Egner
Cleanvater Beach
Chandler Hill
Sand Key
We have enjoyed the
Beach VIeWS for all of
the 21'y~ars we have';'
, lived on Island' Estates
and hope to continue 'to
do so for many years to
come.
Teddl and Tom McCune
Island Estates
Being a retired New
York newspaper person,
glad to contribute - for
you are the best home-
town newspaper in
Clcanvater area. Keep
up the excellent job! ~
" M/M John Dcbryn
Island Estates
Is there any way we can
receive the Beach 'VIeWS
at our Massachusetts
home?
Francis Akstln
Worcester, MA
;' .
'.;'-
Thank you for aU the
enjoyment 'we' have had
from your newspaper.
Tom and Jane Shubert
Clennvater Beach
, . ~ '
I wish to subscribe
again for delivery to
Canada and pay the
postage for doing so
plus the $8 voluntary
subscription fee.
George S. Martin
Ontario
. ..t. hl:1
'L'U: 'J
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'.' ,
, r.~l (~ ~f I '
.
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-
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It's Perfect!
Mary Lee Berg
Island Estates
"
Can't do without the
Beach VIeWS! It's the II
BESTI ';'"
,'II , Mae H. Gauler
Island Estates
Couldn't live without
Beach VIeWS. This Is
the only way we get
local news. Keep It up!
M/M E. C. McClano
What are people saying
about the IIBeach Viewsll.....?!
. ;
Ever think of becoming
a Clcanvater dally?
Art Deegan
Island Estates
"
"How would we knoW?"
We wouldn't without the
Beach VIeWS. : '
_Ill" C. E. Scanlon
Clearwater
It's the only way a per-
son can nnd out what's
going on locally, lIolltl-
cally. . ,~,-
Barney & Kathy McGee
Clearwater
We :are"yenr-round resi-
dents. and love receiving
the Beach VIeWS. It bas
more news than the
Clearwater Times.
M/M Earle E. Harvey
ClealWoter Beach
Best newspaper we've
ever read!
John and Sue Speck
.Island Estates
In most cases, It's more
aware than the St. Peter-
sburg Times and the Ta-
mpa Tribune. (we can-
celed St. Pete Tunes 2
weeks ago)i
Arden & Stanley Galk
Clearwater
aH
I love your paper. My
favorite parts arc the
Gleanings from the
Scripture and the Inspi-
rational sayings. Keep
It clean and wholesome!
There's enough smut
out there already!
Steven and
Barbara Traum
Island Estates
The very best paper
with news of this areal
The letters are great.
Edward W., Gardiner
.. . Clearwater
\I
~ ..., I I
I am Impressed with
your coverage (especial-
ly the last few :weeks) of
the City Commission.
The St. PetersbUrg Times
Is worthless In this re-
gard. ,Thanks also for
coverage of Sand Key
, and special, events
Downtown. .
Eleanor Andrews
Cleanvater
Thanks for Beach Vrewsl .
I admire your courage
to allow all residents a
chance to speak out
"mostly agalnsttl our
smail-minded city and
county governments.
Dan & Zena Moore
Cleanvater
Please extend your cir-
culation to the main-
land. Your reporting on
local government Is not
available to them from
any other source.
AI Lijewski
.' ,ClealWater
,I
)
I,
,
We need Beach VleWS~ ,
Ralph W. RIecker
,. ,Island Estates
The Bem:h Vrews Is the
best. hometown paper.
Thanks to you null your
staff.
Vincent A. Schauler
Clearwater
Great reporting on local
politics. ReallyeqJoy
the letters. ,I;..,
, ' ; I.l If h } Terry Finan
",t, ;; . Clearwater
..'. ' .
. i 4 . ~~
,
Excellent news coverage.
KuUe &
,~emper Merriam
'u.; Island Estates
,,, L 'hie.
'" 'j ,'~)
You help to fiU the void
In load news' coverage '
In Clearwater. Especial-
..Iy cltyl government.
Thanks!
K. Shrock
Great Job by all. Love
reading 10(81 bappen-
Ings. ,Your paper gives
our community real
characterl Cheers to
Chuck's coverage on the
SunBank Building.
John Ricci
Island Estates
, '.
, ,
See more reader comments on other side'
.~.!' J,
. ~ c .
',l
"
. .1
<! <
.
CITY OF CLEARWATER
Interdepartmental Corr~pondcnce
TO:
Betty DyptuIa, City Manager
t.--/~~~
William C. Baker, Assistant City Manager
, ,
AQ, ~ 3 9 b
f7. I g.qL/
FROM:
COPIES: Mayor and City Commission
Terry Jennings, Chief Engineer
Gardner Smith, Assistant Public Works DirectorlInfrastructurc
Tom Hackett, Water Superintendent
SUBJECT: Discussion Item, Re: Reclaimed Water, July 18th Commission Meeting
DATE: July 13, 1994
I would like in this memorandum to provide its recipients some basic points for consideration as the
subject item comes forward, As you are aware. we have delayed major construction of a reclaimed water
system, not for any lack of its credibility, but simply b~caLise a basic parameter assigned to the question
by the Commission was that the project and resulting system be a "stand-alone" enterprise unsubsidized
by other fund sources. .
Many cities and counties have instigated reclaimed water systems which are supported by water, sewer
or other outside sources. As we have examined numerous iterations of how a "stand-alone" system might
be financed" we have yet to develop a financing plan which the Commission has believed that the citizens
would wish to participate in and which is truly a "stand-alone" enterprise. If at any time the Commission
believes that the circumstances associated with the criticality of our water supply warrants a subsidy from
water, sewer, Penny for Pinellas, or other fund sources, or that our citizens would pay the monthly
charges associated with a "stand-alone" system, there are numerous financing plans which can be easily
developed and offered for the Commission's consideration,
One of the strongest influences relating to this matter is the tremendous cost-avoidance which could be
enjoyed if our reclaimed waler could somehow become processed with our potable water and
consequently distributed through the existing potable water infrastructure thereby eliminating the cost of
a new city-wide underground piping system. Recent activity in this area has greatly increased the
momentum for the successful potable use of reclaimed water.
The 1994 Florida Legislative Session enacted two bills (CS/HB 1743 and CS/HB 130) which include
provisions related to reuse. The, acts provide for the injection of reclaimed water from domestic
wastewater treatment facilities meeting reclaimed water quality standards (to be established by the Florida
. Department of Environmental Protection [FDEP]) into the Floridian and Biscayne aquifers. The full
implications of this act will he better realized after FDEP completes it rule making. It could open the
door for utilities considering aquifer storage of reclaimed water.
Finally, you will remember the Schroder-Davis/Camp Dress McKee Hydrogeological Study which
concluded that a much hoped tor brackish water supply was not feasible and that any brackish water
withdrawaLin our area would result in serious up-coning of salt water. I have recently learned that a
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Page ~2~ ,,'
, Dlscusslon Item, Re:
Ju~y 13, 1994
1','
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Reclaimed Water; July 18th Commission Meeting
,
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similar study,in Dunedin has produced dramatically different results, I would like to reconcile the'
Clearwater study results with the Dunedin study results,' While it is quite possible that Clearwater and
Dunedin differ geologically, It does not'appear logical and deserves a closer look on our,part: If we
could find a brackish wate'r supply, we couid use our reclaimed, water as a blend prI~r to treatment or
could use our reclaimed water to attenuate, the disposal of the concentrated brine resulting from the RO'
, process, '
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,'In any event, It is strongly recommended, at least by me, that we continue our deliberations as to the ,best
ultimate use C?f this ~aluable' commod~ty and delay a bit longer any decision to expend' significant funds
to establish 'a parallel infrastructure. 'I .
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Two new bills
passed by the
1994 Florida
Legis'a.ture
session impact
utilities
practicing or
considering
reuse or using
deep injection
wells. They
, offer some
advantages -
and relief - to
, utilities with
aggressive reuse
programs.
'11
'PBS~ 1'OSl'.
, DUCK-UY,
SCHUH !..
ItRNI,,^N. INC.
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CS/HB 1743: The Florida
APRICOT Act .
The Florida APRICOT Act, named
after the City of Altamonte Spring's
APRICOT reuse program, amends
Chapter 403.086 of the Florida
Statutes. It provides for surface
water discharge as a backup to ,
reuse systems, provides for back~
flow prevention devices on certain
potable water lines, and revises cri~
teria to allow discharge of reclaimed
water meeting discharge criteria
into portions of the Floridan and
Biscayne aquifers.
Backup Discharge to Surface
VVaters '
The demands for reclaimed water in
a public access reuse program can
vary significantly on a seasonal
basis. Accommodating reuse flows
during low demand periods requires
either large volumes of storage or an
alternate disposal s~'stem. The
, May 1994
Florida APRICOT Act allows for sur-
face water discharge to back up
reuse systems providing reclaimed
water for irrigation of public access
areas, residential properties, or edible
food crops, or for industrial cooling or
other ?cceptable reuse purposes.
An advantage which this provision
gives to public and private utilities is
that discharges would not be limited
to a specific time period. Volumes
would be restricted to 30 percent of
the permitted reuse capacity on an
annual basis, but the discharge could
occur anytime throughout the year -
not just during wet weather periods.
To utilize this allowance, reclaimed
water quality must meet advanced
waste treatment standards (Le., 5
mg/L TSS, 5 mg/L BOD, 3 mg/L total
nitrogen, and 1 mg/L total phospho-.
rus), and the discharge must result in
a Florida Department of
Environmental Protection (FDEP)
determination of minimal negative
impact. Lower levels of treatment
may be allowed if it can be demon-
strated that water quality stan~
dards will be met during periods of
'backup discharge.
The FOEP may prohibit the dis-
charge, however, if one of the fol-
lowing conditions exist:
· The discharge would be to a desig-
nated Outstanding Florida Water, .
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The Florida
APRICOT Act
provides for
surface water
discharge as a '
backup to reuse
systems and for
backflow
prevention
devices on
certain potable
water lines.
, Also revises
criteria to allow
discharge of
reclaimed water
meeting
discharge
criteria into
portions of the
Floridan and
Siscayne
aquifers.
· The discharge would be to a
Class I (drinking) or Class II
(shellfish) water,
· The increased water contributed by
the backup discharge would seri-
ously alter the natural freshwater to
saltwater balance of the receiving
waters after mixing. ,.
· The discharge would be to a water
body with a pollutant loading reduc-
tion goal and the discharge would
violate'this goal,
· The discharge fails to meet the anti-
degrad!3tion requirements con-
tained in the Florida Administrative
Code, or
· The discharge would be to waters
that the FOEP 'determines requires
more stringent nutrient limits.
Although the act provides require-
ments to ensure that water quality
standards will not be violated, the
provisions of this act are less strin~
gent than previously existing require-
ments (i.e., WQBEL studies) to
obtain a surface discharge. The
overall intent of this provision of the
act is to encourage reuse by simplify-
ing permitting for public and private
utilities with aggressive public access
reuse programs.
Backflow Prevention
The act also provides allowance for
FOEP to require backflow prevention
devices (BPOs) on potable water
lines within reclaimed water service
areas to protect public health and
safety. This provision. on the sur-
face, does not change existing prac~
tice. However, it does instruct FDEP
to establish rules to determine when
the BPOs are necessary and, more
importantly, when they are not.
The lns'tallation of'BPDs can be a
costly component of a reuse program
and could compromise a utility's abili-
ty to maintain minimum residual
pressures, particularly under fire flow
conditions. The outcome of the
FDEP rulemaking may result in cir.
cumstances when BPOs could be
, deemed unnecessary. such as
when. other measures are in place
to ensure that public health and
safety are not compromised.
Injection' of Reclaimed Water
into Portions of the Floridan and
Biscqyne Aquifers
Prior 'to enactment of the Florida
APRICOT Act, artificial recharge by
direct pumping of treated or untreat- '
ed waste into any gfmlo'gic fqrmation
of the Floridan or Biscr;Iyne aquifers
with total dissolved solids (TOS) con-
centrations less than 500 mg/L was
prohibited. The act eliminated the
previous exception to the prohibition
for facilities approved or conceptually
approved prior to June 1983, and
provides a new exception for the
injection of reclaimed water from
domestic wastewater treatment
reuse facilities as long as the
reclaimed water quality meets the
standards established by FOEP.
FOEP is required to promulgate by
rule by January 1, 1995. water qual-
ity standards and conditions for
ir;jection of reclaimed water into
these zones.
The full implications of this provision
of the act will be better realized after
FDE~ rule~making activities are com..
plete. It could open the door for utili-
tieE? considering aquifer storage and
recovery faclUties using reclaimed
water and for utilities considering
aquifer recharge via injection.
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CS/HB 1305: Concerning
, Water and Wastewater '
Systems
The second bill enacted during the
1994 legislative session creates
Sections 367.0187 and 373.250 and
amends Sections 403.064 and
403.1838 of the Florida Statutes.
The act has provisions that deal with
reuse and with providing grants and
loans for water and wastewater sys-
tems. In the area of reuse. the act
requires the reuse projects of private-
ly owned utilities to be regulated and
approved by the Public Service
Commission (PSC), It also allows for
reasonable costs of reuse to be
recovered in rates approved by the
PSC., requires domestic wastewater
permits to be consistent with reuse
requirements contained in
Consumptive Use Permits issued by
, water management districts, and pro-
, vides limitations for disposal of efflu-
ent by deep well injection.
Public Service Commission
Involvement
Many private utilities regulated by the
PSC have had difficulty in imple-
menting public access reuse pro-
grams primarily due ,to an inabilify to
recover costs associated with reuse.
The act allows these utilities to
recover all prudent costs of a reuse
project, including preparation of
, reuse feasibility studies, in rates.
Because reuse benefits water,
wastewater. and reuse customers,
the act allows the cost to be recov-
ered from any of these customers 'or
,any combination of customers.
Utilities must submit a reuse project
plan to the PSC for review and
approval which outlines the project
costs associated with the proposed
reuse, program and how the utility
intends to: recover the costs.
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Reuse and Consumptive Use,
Permits
Several provisions in the 'act concern
the water management districts and
the consumptive use permitting
process. Specific provisions include:
· Definition of availability of
reclaimed water, Reclaimed water
is considered available to a con-
sumptive use applicant when a utili-
ty that produces reclaimed water
has sufficient uncommitted
reclaimed water capacity and has
distribution facilities to the site of
the applicant's proposed use,'
· Requirement that the water man-
agement districts adopt rules to
allow the use of a supplemental
water supply for periods when ,
reclaimed water is unavailable.
· Requirement that each water man-
agement district submit an annual
report to the legislature which sum-
marizes the ,district's progress in
promoting reuse. The report is to
include summaries of the number of
permits issued requiring reuse, the
number not requiring reuse. com- '
parison of the volume of reclaimed
water available to the volume of '
reclaimed water required to be
reused through consumptive use
permits, comparison of reuse'
requirements within water use cau-
tion areas to non-water use caution
areas, a summary of the criteria
used by the district in determining
when reuse is required in a permit,
and a description of efforts to work
in cooperation with local govern-
ments and private and domestic
wastewater treatment fadlities to
increase use of reclaimed water,
The act has
provisions that
deal with reuse
and with
providing grants
and loans for
" water and
wastewater
systems. In the
area of reuse,
the act requires
the reuse '
projects of .
privately owned
utilities to be
regulated and,
approved by the
Public Service
Commission
(PSe).
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Permits issued by F'DEP for domestic
wastewater treatment facilities locat-
ed within, serving a population within,
or discharging within a water
resource caution area are required to
be consiste'nt with requirements for
reuse in applicable consumptive use
permits issued by the water manage-
ment districts.
Limitations are
now placed on
domestic
wastewater
treatment plants
located within,
serving a
population,
located within,
or discharging
within a water
resource caution
. area and which
utilize Class I
deep well
injection for
disposal.
Reuse Feasibility Studies
Section 403.064 required that all
applicants for permits'to cpnstruct or,
operate a domestic wastewater treat-
ment facility located vyithin critical
water supply problem areas (now
called water resource caution areas)
submit reuse feasibility studies as '
part of the permit application. The
act revises this section to include
applicants located within, serving a
population located within, or dis-
charging within a water resource
caution area to prepare such studies.
It also requires that th~ studies be
done in accordance with FDEP
guidelines'. The feasibility study is to
be performed by the applicant, and
the applicant's determiflation of feasi-
bility is final if the study c'omplies with
the guidelines. Exceptions for per-
forming the reuse feasibility studies
are as follows:
· The wastewater treatment facility .
has an existing or proposed permit-
ted or design capacity less thafl 0.1
mgd, or
· The permitted reuse capacity ,
equals or exceeds the total permit-
ted capacity of tile treatment plant.
For local governments or utilities with
both water and wastewater manage-
ment responsibilities, preparation of
a reuse feasIbility study as required
by the act will also satisfy a water
management district requirement to
conduct a reuse feasibility study,
Limitations of the Use of Deep
Injection Wells
The acl' places limitations on domes-
tic wastewater t'reatment plants locat-
ed within, serving a population locat-
'ed within, or discharging within a
water resource caution area and
which. utilize Class I deep well injec-
tion for disposal. If a reuse feasibi!ity
study has been conducted in accor-
dance with the Act and reuse has
been determined to be,feasible, then
reuse must be fmplemented in accor-
dance with the schedule provided in
the study. The act does not limit the
use of a Class I deep well injection
facility as backup for a reuse system.
For more Information
Post, Buckley, Schuh & Jernigan;
Inc. (PBS&J) offers a team of spe-
cialists in ~eLJse, wastewate~ dispos- ,
aI, and regulatory issues. To discuss
how these new acts impact your
facilities, please call Jo Ann Jackson,
. P.E., (Reuse Manager) or Robert A.
Morrell, P.E., (Water and Wastewater'
Program Manager) at 1 ~800-284-
5182 or 407~647-7275.
PBSI I'OSt.
. l\UCl<L[.V,
SCHUH t..
, 055111I'/94, /tRNrC....N. INC. Providing Responsible Solutions to Today's Environmental Challenges '
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ENHANCING FRESH WATER
AVAILABILITY FOR DUNEDIN, FL
For residents of Dunedin, Florida, brackish water may be the answer
for meeting current and future water needs. Like other mun'icipali~
des along Florida's Gulf Coast, Dunedin has been experiencing
drinking water shortages and water-quality degradation problems that
arc expected to worsen over time. Unlike other arens, however, Dunedin
is taking a long~term approach to the problem, including the develop~
ment of a brackish ground~water supply that can be treated and used to
supplement available fresh water. , '
LBG's role In this Innovative undertaking is twofold: test existing wells with
the goal of developing a future well-field m~magement program, and find and
develop a brackish ground.water supply within the city. '
~'Dunedi'n is located on a peninsula that is surrounded by salt water,"
explains LBG Associate, David Wiley. "Pumping from the existing fresh
water wells tends to draw this salt water into the aquifer. The purpose of our
testing program is to determine the cause and effect relationship between
chloride concentrations' and pumpage in the city's production wens and to
establish a plan for reducing salt~water intrusion in the future."
As part of the process, LnG is also delineating zones of brackish water :-
water with II salinity between that of fresh and ocean water - that can be
pumped, mixed with fresh water, and treat~d b~' the City's Reverse Osmosis
, I (RO) plant to in~rcase the ovemll amount of potahle water.
Meeting current
and future
water needs
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A NEW PUMPING STRATEGY
The ~mergin~ plan invoh'cs keeping underground fresh and brackish water
zones separate through a ncw pumping strategy, Ovcr pumping a fresh water'
well pulls brackish water up from deeper zones, "If the fresh watp,r aquifer
bi;:gins to hecome h;truded with brncklsh water )'ou can't continue pumpin~
(rom it,. according to current ~tatc re~ulatlons enforced b)' the Southwest
Florido WUlcr Managcment District (SWFWMD)," WHey notes. '
Th~ well.Cicld manugcm~nt plan being dc\'c1oped calls Cor replacing or
modifying existing wells to pump fresh water from the shallowcr aquifer, and
accessing the brncklsh writer zone with new, deeper wells, The water from both,
zones cnn then be mixed and treated at the ao plant. , '
IIWith more people olOvlng here e\'ery dny, we knew it wouldn't he long
hefore \\'ater quat1tit~. would hl'!come II critical issue," 1l~1~'S Director of Puhllc
Works and Utilltl~s, Hoh~rt II. llrorhcfton, P.E. "The RO plunt not only sol\'es
our current wnter.qU:ll1t~. pruhl~ms, hut gi\'es us tl "'11)' to suppltlmcnt our fr~sh
\~'llter supply when th~ need :Irises without pluclng uddirion:J! hurdens on cur-
rentl~' srres$ed regional water-supply sources:"
ll1cndin~ fresh water With brackish water hdore proc~ssln~ makes RO
treatment ,extrcmcl~' cost~cfil.:cti\'e. In itlct, the current cost of trenting mixed
wuter Is rchlth'cl~' low, according to DI\'lsion Director of Water, Gerald Knippel.
. "The cost of chemicals, mllnpOWer and powcr to trem 1,000 gallons of wuter Is
just ei~hty cems," he says. "Piping wmer into Duneuln from inland arens, on
,the other hand, would be totally cosr-prohihith'c."
LOCATI~G BRACKISH 'VATER
\\'ith the plnn hinging on, thc a\'ailahility of hracl~ish water, LnG has
workcd with the U.S. Gcologlcul Survey (USGS) and ~WFWMD to install
test production and monitoring wells on the RO plant site to dellnente local
supplies. Through the use oC lithologic logs. ~eophY5ical logs, packer tests
and pumping tests, a hrackish water zone was idei1tWed at depths ranging
from 230 to 385 feet.
The firm hns de,'clopcd n computer model to nssist in preparing, a well.
field mnn:lgcmcnt plnn, Its initial use is to show how pumping fresh WtIter
from various locations at \'arious dcpths uffects the o\'erall ground-water
(Jaw system.
Information from the brncldsh W:lter wcll stud~' WtlS added to this model to
determlnc the effects of bracldsh-water de\'elopment on the shallowcr fresh-
water producing zones. Prellminal1' results indicate that the ~ffect will be a
positive one, with the ncw, deeper wells helping to maintain downward flow In
the aquifer arid thus pre\'cnt upconing of poorer quality water. Once aU the
data are available, the model will be used to determine the best well locations
and pumpage rates (or preserving frcsh wuter zones while utilizing brackish
water supplies. ,
The city intends to bcgin pumping water, from the test well to the RO
plant in the fnll, The efCect on potablc water suppl)' should be dramatic: "That
one well will Increase our pOUlble water by 10%, or 0.5 mlIIlon gallons a day,"
sa~'s Brotherton.'
, " Dunedin's innovative water.supply plan Is notable not only for its use of.
state-of.thc-art technology, but for Its fnrsightedness. "We're proud o( the sys.
tcm," says Brotherton. "It gives us lllong.term nnd dependable solution to our
water-suppl)' problems in n region noted for wnter.supply shortnges," -
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Vate tJ.UN 2 3 1994 '
~ "
DATE:
,TO:
COPIES:
SUBJECT:
June 23',' 1994
Belly Deptula. City Manager
Mayor, Commission
Reclaimed Water System
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This Is to confirm my, verbal request that you place the above referenced topic on the agenda of,
the next City Commission meeting.
During our CIP discussions. I attempted to present the argument (or qulck'action on such a
,system as strongly as I could. Staff correctly pointed out the extremely hlg!1 cost to pr,8clically
" duplicate the water delivery system now In place, I believe It was decided to "study", a variety of
possIble ways' to alleviate the water shortage problem, with special mention of possIbly creating
a series of "reten\lon'I lakes to hold our treated effluent untlllt could be forced In the ground and
,thus, replenish the underground supply f I also beHeve we are also going ahead with validating' up
to three new wells as sources of brackIsh water for treatment to augment our potable water"
supply, ' ,
We were given to understand that in every other municipality wltl1 a reclaimed water system
the po'-able' water/sewer system subsidizes it. We apparently were not ready for that.'
In my opinion. the situation is decidedly different today, just a few short weeks later, After
quite a number of articles, press releases and news reports about ,the current water situation,
the general public is much more aware of what we face, I doubt that even Mr, Talley denies that
WE HAVE A WATER CRISISl While our two maJor water control agencies are arguing about how
to solve the problem. there does not seem to be any doubt that there is a problem, given the'
publicity and the r~al threat that one of them will declare an emergencyl '
In my opinion, while there is 5\11\ need for further education of the public about the realitIes of
the shortage, and need for asking for conservallon, there is also need for Clearwater to accept
the approach of subsidizIng the construction of a reclaimed water system. Our, neighboring ,
communities have a dual system; the press reports that SWFWMD will raise taxes ON ALL OF US
to help pay. amo,ng other things, for reclaimed ,syste~s In a couple of more communIties,
I beHeve It Is, time for Clearwater to begin installing such a, system. No more studies to see if
one is feasible. I will urge my fellow Commissioners In ,the next meeting to direct you to modify
ne~t year's budget so that we can begin designing and Installing a reclaimed system, using funds '
from the Water Utility and any fujnding we can get from SWFWMD, or elsewhere.' To my way of
,thinking, having such a system in place will have the greatest impact on the amount of potable
water we will need to beg, borrow or steal to meet grOWing needs for many years In the future.
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MEMORANDUM
Ae. <39 _b'
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TO:
Commissioners
Mayor Garvey F< C:r
, l~" t'(I;,'~ ru~
C01VI!VHS~I' 11\1
PRE8~ I
Date ,~UN 301994
CITy (,;L.t:.nn
FROM:
COPIES:
City Manager
Assistant City Manager
SUBJECT:
DATE:'
Water Issues
June 29, 1994
************************************************************
Whether or not we go forward with the lICity-wide reclaimed waterll issue, there 'are
some intennediate steps we should consider.
, '
> Increase the number of "water restriction inspectors" immediately to enforce
the current water restrictions. This can be done with contract employees hired for the
summer watering season. At the same time, we need to work vigorously to have the
same enforcement by the County and our neighboring cities.
> Institute a "water education II program similar to what FL Power did some
years back when there was an energy shortage. Their program had representatives visit-
with homeowners to talk about how they could conserve electricity. Should not the
City, in conjunction with the County and SWFWMD, do a similar p.'ogram on
conserving water? (We do need to remember the relationship of the raxed cost of the
system to the ,variable of the cost to the customer.) ,
> When an~ while we discuss a long-range plan for the use of reclaimed water,
we should consider a lIpiJot reclaim water program II which would ser~e those areas
where shallow wells are not an alternative to. potable water, i.e. the islands. If this pilot
program is pursued it should not be subsidized by the water users at large but set up in
'such a way that the beneficiaries pay a significant up-front share of the cost.
Please, management team, add to this list with other ideas that we can implement ,on a
short-tenn basis - tbis summer as well as over the next year or two.
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,M E'M O'R A N 0 U M
TO:
" ,
,
The ~onorable Mayor and Members of the City Commission
Alan S.' Zimmet, Interim city Attorney ~
'E1izabeth M. -Deptula, City Manager
FROM: '
cc:
'RE :,
DATE:
Possible Addition to City Attorney short list
Jure 23,' 1994
, "
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) .
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I have be~~' informed that Commissioner Thoma~ requested that John McKirchy:b~
added to the sryort l;st'of city attorney candidates. The Commission requested
th'at r provide the ComlJlission with informa't'ion" concerning the City Attorne'y,
Selection Committee's cQnsiderat;on of Mr. McKirchy1s application.. "
"
.'
, ,
- ,
,'Mr, McKirchy's qualifications.werespecifically discussed by the City Attorney
Selection Committee. ,The committee noted that his experience in the, aret! of. >
local government law as'described in his, resume i~ very specialized. 'He mainly
worked in 'the area of planning and ,land' use law and, then worked for the West
Coa st Reg i ona r Ha ter, Author i ty, wh i ch a 1 so wou 1 d ha ve been very spec i a 1 i zed work.
" . One of the members of the committee also noted that when he was at'the West Coast
Regional Hat~r Authority,' ,t~e A'ut~ori~Y w~uld,have had outside couns~l..,'
, .
Second ly, the committee, ,noted that he did not apparent,ly, have any
managerial/supervisory experience~ His resume did not indicate that he w~s ever
, responsible for supervising other attprneys. As you will remember, this is one
of the criteria, that the committee looked at and highl ighted.
. I . ~ t
Finally, the committee noted that Mr, McKirchy's resume .shows a ,trend of moving
from job tq job and very short tenures at each job,
, '
For these 'reason's, the committee de~ided that !there were stronger candidates, to
place on the. short list, '
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