10/04/1993
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" ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING - October 4, 1993 '; 9:00 A.M.
..
1. Service Awards
2.' Approval of Minutes
, , ,
Welcome. We are glad to have you join us. If you wish to speak please wait to be recognized, then
state your lli!!lN and address. Persons speaking before'the City Commission shall be limited to 3
minutes. No person shall speak more than once on the same subject unless granted permission by
the City Commission. ' , '
, ,
, : ~
, ,
1. None.
2. None.
DISCUSSION ONLY
3. New Police Department Building Schedule
4. Oaks of Clearwater
3. 'Approved Chief's recommendation including
a time out period to allow review of Barnett
'Bank Building if available after 10/18/93.
4. Report 'given. ' '
CITY MANAGER REPORTS
5. Promotional License Agreement with
, Clearwater' Mall Company allowing the
Department of Administrative Services to
conduct a EXPO for Florida City
Government Week on 1 0/8/93 at
Clearwater Mall (AS)
6. Declare personal property surplus to nee9s
of the City; authorize disposal thru sealed
bid sale (AS)
, 7. Retention of outside legal counsel (Martin,
Firgurski &' Harrill, New Port Richey, FL) for
, Gas System Expansion' as well as legal '
, services for customer and service related
contracts, for a sum not to exceed
$50,000 (GAS) "
8. Preferred Transportation Service Agreement
with Florida Gas Transmission dated '
10/1/93 (GAS)
'9. Extension of contract period from 10/4/93:
11130/93 for installation of Gas Mains &
Services (PO 1/699-000000-2030-000) to
,Visk Construction, ,I nc" Riverview, FL, at a "
totalest. $181,575 (GAS)
10. 'Extension of contract for mental
health/substance abuse coverage with
Professional Psychological Services (PPS),
Clearwater, FL, for the period 1/1/94-
12/31194, at an est. $137,460 (HR)
10/4/93
"
5, Approved.
6. Declared surplus; authorized disposal.
7. Approved.
8. Approved.
9. Approved.
"
10.' Approved. ,
1
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,1 J. Extension of contract for non-contributory
life' Insurance plan for full-time city .
employees and eligible retirees with '
Prudential Insurance Company of America;
Tampa, FL, for the period 1I1/94~12/31/94,
at an est.' $22.000'(HR) ,
12. Contract for long-term disability (L TO)
Insurance for employees not covered by
clty's pension plan to CNA Insurance
Companies. Orlando, FL. for 'the period
, "11/1/93-10/31/94, at an est. $32,000 (HR)
1 3. ' Extension of contract for' baste life
, Insurance for SAMP employees with
'Prude'1tlal Insurance Company of America,
Tampa. FL. for the period 1/1/94-12/31/94,
at an est. $60;000 (HR)
;"14." Renewal of medical insurance contract with
CIGNA Healthplan of Florida under a
continuation of the minimum funding
arrangement for the period 1/1/94-
,12/31/94 (HR)
15. Purchase of 19 radios. 14 hand-held radios
& 5 mobile radios from Ericsson General
Electric Mobile Communications. Inc., '
Lynchburg, VA. for $38,709 (PO)
.16.' Grant- from Clearwater Housing Authority
(CHA) in'the amount $177,290 (PO)
17. Pollee Hiring Supplement Program (PO) ,
,18; Extension of contract for copier services
with Pitney Bowes. Inc., Tampa, FL. for the
'period 11/1/93-10/3'1/94, at an est. .
$84',000 (PIG)
19. Contract for 3/4 #57 Aggregate to Florida
Crushed Stone Co., Leesburg, FL, for the
period 10/1/93-9/30/94, at an est.
$32,068.80 (PW)
20. Declare as surplus for subordination to
FDOT. thE! City's easement rights & ,
interests in two parcels of land, Parcel
, 112.02 and Parcel 134.02; Res. #93-55 -
authorizing City Manager to execute
subordinations of utility interests
, documents w/FDOT (PW)
21" Continuation of Clearwater Pass Bridge
Monitoring. Program with Kisinger. Campo,
and Associates, for the period' 10/4/93~
9/30/94, for $86,000 IPW) ,
10/4/93
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1 5. Approved.
16. Accepted.
17. Approved. , ,
18. Approved.
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22. C:O.1I3 to 1992 Sidewalk Replacement 22. Approved.
Contract to MTM Contractors~ Inc.. Pinellas
Park, FL; increasing the amount by ,
,'1 $12,801.60' for a new'total of
$219.744.43 and extension of 90 days to
, contract time (PW)
23. Ratify emergency work by approval of 23. Approved, , '
C.O.1I1 to Marshall Street South Interceptor "
, ,
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Sewer Replacement, Phase 2 to Rowland, "
Inc., Pinellas Park. FL. increasing the'
amount by $28,04,1 for a new total of
, $613,676 (PW) ,
,J 24. Purchase of residential parcel located at 24. Approved.
800 Mark Drive from Lenore B. Johnson for
" , $65,000 plus costs of termite inspection &
recording fees est, at $40. for an est. total
of $65.040 (PW) , .
:,' 25; Annual contracts to purchase misc. cast 25. Approved.
.... "
f " . Iron meter/valve boxes, ,lid~, etc. from ,
Sunshine Foundry, St. Petersburg. FL. at an ~1
est. $41,645.50 and from Opelika Foundry
Co.; Opelika, AL; for an est, $5,946, for ..
the period 10/8/93-10/7/94, for a total est,
$47,591.50 (PW)
26. Contract for demolition of the west half of ,26. Approved.
the east end of the old Clearwater, Harbor
Bridge, for a lump sum amount of "
$254,000 (PW)
27. Rental Agreement with Dr. Paul and Betty 27. Approved 5 month lease (to 12/31/93) at
Jean Brown ~or city~owned property at $1,000/mo.; Authorized City Manager to, t'
, 1171-1175 Cleveland Street, with rent set rent on, a month to month basis at
at $1 ,000 per month for Aug., Se pt. and $1,OOO/mo. thereafter with right to evict
Oct., 1993, with tenant having option to for non.payment.,
extend occupancy thru 1 2/31/93 at same ....
monthly rent (PW)
28. (Cont. from 9/16/93) Highland Ave. 28. Continued Marlo Drive to 1017/93;
Widening Project/McMullen B~oth & Marlo Approved changing widening of Highland
Dr. (PW) , Avenue to 3 lanes with center lane a turn
lane.
29. (Cont, from 9/1 6/93) Contract ,for 29. Approved.
pr,ofessional engineering services re:
" Dunedin Pass project to Coastal '"'
, Technology Corp., Vera Beach, FL.
, authorize performance of Phase I activities
for a cost not to exceed $88,023 (PW)
30. (Cont. from 9/16/93) Cable Consultant ,30. Approved contrac~ with Rice, Willia!TIs,
, Contract (eM) Associates for 90nsulting services.
10/4/93 3
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31." Filing of FCC Form 328 to provide local
regulation of basic cable service rates arid
FCC Form 329 to trigger'FCC review' of
, non-basic service tiers (CM)
32. Ois'cussion re: offer from Hillsborough
County Environmental 'lands Acquisition
and Protection Program to purchase city-
owned property W of Patterson Rd. for '
$1,000,000 with 20% of the price to be
allocated toward site restoration (CM)
33. (Cant. froin 9/16/93) Sun Bank Building
(CM)
" '
, ;
34. (Cant. from 9/14/93) long Center Board of
,Directors. 1 appointment (ClK)
,35. (Cant. from 9/16/93),Town Meeting
Sc!1edule (ClK)
36. Extension of contract for 35MM
micrographic services, including'
amendments, with Micro Image, Inc.,
Tampa, FL, for the period 10/1/93-9/30/94,
for a total est. $,17,000 '(ClK)
'37. Other Pending Matters
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31. Approved.
32. ,Reje'cted offer; Authorized counter offer of
$,2 million with $200,000 of same as set,
aside for restoration.
, !
,33, ' Accepted CRA recommendation to sell for
$6.45 million &,authorized staff to take
appropriate action.
34. Reappointed Gary Giordano.
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35. Set meetings for 11/16/93 at Morningslde
Recreation Center; 3/22/9!:1 at Memorial
Civic Cen,ter & 4/19/9~ at Countryside
Library. Continued setting of October
meeting at Martin Luther King Center.
36. Approved.
, "
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37, None,'
CITY ATTORNEY REPORTS
38. Other City Attorney Items
a) Legal Department Computers
39.
City Manager Verbal Reports
ar National league of Cities Conference -,
1 2/2/93
b) Setting Meeting dates
" ,
40. Commission Discussion Items
, I
a)' (Cant. from 8/30/93 ) ,. Commission Rules
b) (Cant. from 9/16/93) N. Greenwood
Association request ra: Plaza Park
c) : (Con~. from 9/16/93) naming and rel,1ami,n9 '
of parks
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10/4/93
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38, a) Continued.
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39.
al No change in, Commission date. ,
b) Set joint meeting with Planning & Zoning
Board for 12:30 on 11/16/93. Set Sign
Variance meeting for 10:00 a.m. on
11/9/93, will set October meeting on
Thursday.
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40. Continued a.r,
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(Cont. from 9/16/93) 'Seville/Zom
Development
No itE!m. ,
(Cont.' from 9/1,6/93) State transfer of
roads to,local g6vernme~ts ,
(Cont~ from' W1 6/9.3) Keene Road
(Cont. from, 9/1 6/93) Citizen volunteers
(90nt. .from' 9l.16/~3),'Removal of art'colony
signs "; "
,(Cont~ from' 9/1 6/93) Rare environmentally
sensitive land
Water Treatment
Public Libraries re: 1/ of Items' checked out
Parking around the' Pinellas County' Utilities
Building , '", " ','
J . ',' . ,'1',
'Re-Iandscaping ,of Welcome Ce,nter"
Countryside Day ~ Sprlf')g of 1994 - Second
Annual ' '
Fee Agreement with Snell Isle' Properties I
'Inc.' ',," '.' '
COSG Funding Levels
, Budget' Advisory Committee
recommendations
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Other Com~ission Action ,
'a) 'Hildebrandt Letter" of Agreement
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a) ~pproved as, amended:
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Adjournment,
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42.
5:40 p.m.
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FROM:
, Michael J. Wright, City Manager
Sid Klein., Chief of Police 'ffN~
, CITY OF CLEARWATER
, , . r
Interdepartme1nt ,Correspondence, Sheet
. R 1? -:: I:(~rr~~~(l1Icp
SEP 2 1 1993
TO:
City Monag~r
"
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COPIES: Kathy S. Rice, Deputy City Manager; Bill Baird, Director of General
Services; File '
SUBJECT: Police Building - Progress Report
DA TE: '
September 20, 1993
During the August 20, 1993 Commission budget review I the issue of a new police
, Ileadquarters building was discussed and I was directed to submit a planning proposal within
thirty (30) days, This memo will provide a recommended c,oursc of action to' properly assess
the issue.
TIle Police, Department has outgrown its present headquarters building. ,There are 217 sworn
and non-sworn personnel currently assigned to the headquarters building. If you subtract
from the 42,000 square feet total, the common areas such as hallways, rest rooms and non-
, work areas, such as tile telephone roOIllS, main-frame computer and olher unaccessible areas,
the usable square footage is approximately 31,000 square feet.
There are also a number of areas within the building such as locker rooms, line-up rooms,
lunch room, property room, a conference room and a training room IE,O,C. that serve a
" limited purpose, These areas take up an additional 9,000 square feet.
This leaves approximately 22,000 square feel to LIse as true office space, There are also a
number of areas that have a high concentration of employees working in a small area. The
Investigations' Divis'ion for example, currently has 4,374 square feet. There are 31' sworn
ofticers and 15 nail-swam employees that' work in the area, I f you' LIse the commonly
ac~epted figure of 150-180 sql.lare feel per person, ( X 46 people) the spac~ needed for the
Investigations Division should therefore be approximately 8,280 square feet.
.,
"
The police department also provides offke space to representatives of the State Attorney's
Office. Thi's space saves the Cilya great deal of time and money that would have'to be
expended for officers from our department to attend a State Attorney's Oflice Investigation
on criminal' cases. Mr. Val Mahan, the City's Emergency Management Coordinator also has
his office in the headquarters building. Over the years, walls have been built and demolished
throughout the building in an effort to make use of all available space. There is presently no
remaining space that can be c<;lI1verted into office space. .
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, ' ' Memo ,to Michael J . ,Wright
'Policc: Building '- Progress Report
',' Page 2
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I r~commend that a,qualitied architectura!lconsultant be employed on a contractual basis to '
evaluate the impact of implementing, one of the following options: ' ,
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Should the city: .
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l., Keep the'curre,nt police headquarters building as it is?
2. ' Expand the existing headquarters building?
3;
, Build a new building or renovate an existing building'at a
location to be determined by an analysis of the following:
0, '..
a.
b.
Calls for service
EConomic considerations
Square footage,
Surrounding land for:.
I . Firearms training range
2. Impound lot for seized vehicles
3, K-9 training co'mpound " '
Impact on CO,mmunity Policing programs
Value of selling existing properties,
" t.
c.
d.
e.
f;
. ,',
In orde'r to tinct" a qualified consultant. I would suggest a Request for Proposal (RFP) be
prepar,ed with' the following goals: ' '
.
The consultant would:
1. ' Evaluate aii' existing and proposed police facilities and report on
the condition of each,to incl~de an engineering analysis with
architectural :and mechanical evaluation.
" ~+ ~,
2.,
Prepare a detailed space allocation study, outlining current and
projected space needs, to include which police departlllent
programs are compatible ill function and mission.
, "
, .
, "
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Project the impact on all facets of polic'e operations should two,
or more of the buildings be consoliclated, ' ,
Once the' City COInllli~sion has reviewed and conceptllally approved the RFP, I would
suggest ,the following steps and time frame be followed:, . , ,
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2. The bids would bercceived by Decenlber 6, 1993-.
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'Memo'to Michael 1. Wright
Police Building - Progress Report,
,Page 3
3. By the Commission meeting of January 31 ~ .1994. A cons'ultant,
who has' experience in the construction of police facilities to
include such considerations as: security, communications needs~
police work group relation~hips, traffic patterns~ etc. and who is
faniiliar with the bidding ~nd documents process, would be
selected. '
. , 4. The consultant would meet with the City Commission in early
February, 1994 to set final goals and objectives for the projecl.
, '
'5. At the Commission meeting scheduled to be held on May 11,
1994 - The consultant would issue t~le report, which would
ouiline the impact of each option. "
,+ >" ,
There are several key decisions that need to be made in a timely manner in conjunction with
, this iSSllC:
,I
I. The Chy is poised to spend approximately $40,000 to repair the
'roof on the existing building.
2. In anticipation of the 1994 hurricane season, a number of
additional measures ,have been planned to harden the' existing
building as one of the city's critical structures: i.e. $30,000 for
shutters and an as, of yet undetermined amount of money for
hardening such systems as air conditi',lning,
3. As you know, the department is looking at a new CAD'S and
computer system. Once these' systems are chosen, ~he
plac~ment Of this equipment and ,other ,relatedequipment,such as
radio towers and the proposed microwave link would certainly
be impacted if the headquarters building were to be moved.
Additionally, I plan to enroll a member of my staff and a representative from General
Services staff in a training co'urse offered by the Internati.onal Association of Chiefs, of Police
((.A.C.P.) on "Planning, Design and Construction of Police Facilities..u
, '1
The course will be held November 1-4, 1993 and is designed for personnel responsible for
the construction or modification and design of new or existing police facilities., The course is
taught by a faculty, of police practitioners, architects ,and specialists, who collectively have'
designed numerous police 'facilities. '
AccOl'ding'ly, I wO~lld J'equest that this item be scheduled fOI' disclIssioIJ"at the Octobcl' 4
cOllllnissiOli meeting. ' .'
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Clearwater City Commission
Agenda Cover Memorandum
I tem 11
Meeting Date:
.5 OCT A'I993
SUBJBC! I
Promotional License Agreement
RBCOIOlEHDA!I!IOH/NO'rIOHI
Approve a Promotional License Agreement between the Clea~later Hall Company and the City of
Clearwater allowing the Department of Administrative Services to conduct an EXPO for Florida
City,Government Week on October 8, 1993 at Clearwater Hall.
. and that the appropriate officials be authorized to execute same.
BACKGROUND I
Florida City Government Week
the second week in October.
participated in Florida City
a local shopping mall.
is an annual event of the Florida League of Cities held during
Over the past several years, the City of Clearwater has
Government Week by sponsoring a promotional activity (an EXPO) at
The City has had great success in using local malls to showcase City services and programs.
Last year's event was held at the Countryside Mall. This year's event is scheduled for
October 8th at Clearwater Mall.
The Bcope of activities planned for this year's event consists of the following activities:
information booths, video/slide presentations, and demonstrations of City services, property,
and programs. The EXPO will give the City of Clearwater substantial exposure and showcase its
employees, ,services, property and governmental programs.
The Clearwater Mall provides an excellent location for this type of marketing/promotional
activity. The Mall requires the execution of a Promotional License Agreement (a copy of which
is attached).' The City Attorney and Risk Manager have reviewed and approved this agreement.
The City Parks and Recreation Department held a promotional activity (a Mall show) at this
same mall in July of this year. Prior to that Mall Show, this commission approved a
Promotional License Agreement with the Clearwater Mall. The attached agreemont is identical
to the one approved by this Commission for the Parks and Recreation Department.
, ,
I
Revf eyed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
AeM
Other
Originut" Dcpt:
IR (sk Management
Costs:
S MIA
Total
ec-ilUlian Actian:
o Approved
o Approved w/conditions
o Denied
o continued to:
'~ Dcpt:
Risk Management
Current Fiscal Yr.
SlbI~:
City ~B~~
Advert i sed:
Date:
Paper:
all Not Requi red
Affected Parties
o Notified
Not Requi red
FLnJing Source:
o Capital rill>.
o Operating
o Other
Attoct.crlt.:
Promotional License Aoreemunt
AJ;propriatian Code:
o None
o Printed on recycled paper
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PROMOTIONAL LICE~SE AGREEMENT
,TB I S AGREEMENT is' made and entered 'into as of ' this 25th,
day, of ';.,.__~I),9,1l~.t___..__, 19_,1)1.., by and between Clearwat'erTrtist
,dated 9/30/92, hereinafter referred to as t1Licensor", 'and J~ity__..,.._
, of Clearwater hereinafter I:'eferred to as
ii Promo t.-e-i--iT:-' . '
,
RECITALS
.
lLLicensoe is Clearwater Trust' dated 9/30/92 tor ,t.hal:
certain shopping center commonly knO\o1n as <:;1 eartvater Mall. ,Said
,shopping c~nter is located 'at 20505 U.~, HighwaY 19 North. suite
',:, ~HO. Clearwater. Florida, 34624 and shall hereinafter be refeJ:rf:.ld
to'as "Center",
, ',B., p'romoter desires to use a portion of Center at: ~~t't:airi
times for the purposes of conductin~ thereon certain'aptivi~ies.
5ai d . act:i vi t.i es sha 11 l.,e sub ject to the tel:"rris , covenan ts a),d
donditions of this, Agreement. '
(,
TERl1S
~, .
lWH THEREFORE, for good and valuable coi1sideration' and the
mut \.I a 1 promises herein' con t ai ned, t~e pa rti es ag ree as foIL ows :
1. grant of License. Licensor hereby, grants, to ,Promoter a'
license to occupy and use, subject to all the terms, covenants and
conditions hereof, that obrtionof Center described as follows:"
, .Con~on__a ~ea_'as__app.r-ovecLb.Y_M~.r.ke:t.ing ..Direc.tor.. ___m__________ ______ _.__.,..
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said portion of Center shall
"premiseslt.
hereinafte~ be referred
to
as
2., Scope of Licens~~ Licensor agrees that Promoter shall use
6cc\.lPY the', Premises only' for the purposes of performing
follo\oting described activit'ies ('her'einafter referred .to
"Activi'ties"):, "
, ,,_D.i.s play ..:.o.f_..cityJie p>>. ctment s-in_C.DnUllOn_ar.e.a_tCLc ele.b r.a.te,...FJ.or.idLCity
_Go_'l.e_l:[lm.eD.t~.eek. '
and,
the
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,It. is agreed
promotion of
"peL"foJ:med by
hO,urs;
that the Activities ,are for the'express benefit and,
Center and Promoter. The' Activities shall be'
pr'omol:.er on l:.he following dates at the.'following
. Set Up:
Show:
Teardown:
DATES
October 7., 1993
October 8, 1993
October 8, 1993
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HOURS
After close~ 9 pm - 11 pm
10 am - 8 pm
Following show
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SECTIONS 3 and 4.
~he,Promoter, as a politi,cal subdivision of ~he State:of
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'\:'\;I:~;.>!.;'I~',I Florida, is entitled to sovereign i'mmunity,"e,xcept to'the
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;:tr~,~,~::;;;,~:i~ff.':" axten,!' ~pecifically waived by 768.28 FloridaStatu,tes. To
,~:?JJr~':~:.~,7,.t:.., ~,he extenLpermitted by the 'laws,of the State of Florida,
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undersigned shall save Licensor harmless from damages,
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io~s: or liability o~curring by reason of any, injury to
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p,erson or property occasioned by any act or omission,
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negligence or wrongdoing of the Promoter or any, of its
,officers and ernployc:es; and,prornoter will, at its own cost
or expense, to the extent' permitted by the laws, of the
State of F,lorida, defend and protect LicElnsor against' such
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Promoter shall ,proyidc LiccnLor wi th
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a copy of a Statement of Self-Insurance. ,Notwith'standing "
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the foregoing, nothing containedjher~in ~hall relieve'
Licensor of liability for dam~ges tes~ltlng fr~m its own'
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,negligence in connect'ion wi th' this 'Agreement.
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'Pavments.
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'(a) ,Promoter s!'l.all t:Jay Licenso::.....the ,sun \)~ '$
'a6co~djri~ totheter~s of:pa~~ent' speCi~i~~ as
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< , (b) Licen.so~ s!'l.all pay, P::"o:.totet ,t~"1e SUt.'!, of $ -0- :
apco:'dingt,c",t~e terms of payment specified as. follows:
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6 " ." T e r m' , T e r m i n a t ion, ' The t e r m, 6 t t his A g r e e In e n t s h a 11
cOJnt.'!~nce as of the da te of, e:-:ecu tic!'l hereof 'and shall con t inue, i:'l. '
t'ull ,force and effect until', ,October 9, t !9~ =:i ther party'
sha 11 have the :;. igh t to cancel this Ag::ee:::E::l t, at any ti~e I ' upo:'l.
giving thir,ty (30) d,ays I wri ttennotice the::eof.',
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''1. ,Permits. 'Pro'moter shall obtain a~)y and, all perm~ts,"
"licenses and au'tho::izations which may be rei:,iuired by any and 2,11
'. governmental authorities with respeqt ,1.0 ,the Act.ivities.'S!1ould
'live 0::' recorded music be used ,by Prqmoter, P!'omot'er 'shall ,be
responsible to!' all fees payahle ,to ASC~P o!' any ,othe'!" authorized
'agency or association.' Should ~rornpte:' hold ~ valid license fo::"
this purpos~, adopy 6f'said cur::ent llcense shall be provided ,to
,the Marketing Directol' no late%' than' thirty (3q) days before:, the,
scheduled' Activ! ties. All installations and equipment use~, by
!'rolnote::',1-n per,.foz'ming the Activitie's shall be maintained', alid'
installed in striqt coriformily ~itb the ~equirements of the:Board
of Fire' Undp.!.'w;- i tel'S as \1e 11 as local. :s,ta te and' federa 1 laws;
'rules and r~gulations. ~
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O. Taxes and Fees. Any and all taxes, fees and asseSSme!l t s,
including, but not limited 'to, license fBes, fees fOl' permits,'
prof i ts, sales, 01' use taxes, persorial, property taxes, or any
other taxes which' may be lC:.:!vied or aS~,esged on' the assets"
business or capi ta 1 of Promoter OJ;" 01'1 Promoter's income there-
fro J~ , by any d u 1 y con s t i' t utI;! ego v ern men tau tho r .i t Y , s h a 11 ,b e
bo:n~e and paid for by f'romoler.
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9, Rules and Requlations. Licensor has and shall from time.to
time set forth Rules and RI;!gulations Gov'~rnil1g pro'motional
Act i v i t Y . Pro mot era 9 r e est 0 a bide by €III s u c h R u 1 e s and
Regl11ations a.s though set fo;:;'th 11~ full herein.
10'.. Employee's Benefits.' Promoter agrees Lo assume eAclus.!V8
liability fo:' the, payment l)f any sums imposed by govern~ent
aut!1or i ties for 0::' re latir~g to wo::-k~en' s cOl:\pe:~sa t ion i ~su:'ance
or the Social Security of employees or other p~rsons who perfrirm
work orsE!!'vice ~or Promoter jn the p,erforrnance of its' obliga-':
tJ.ons hereunder. Promoter also' agrees that it will ,execute' and
deliver ,to Licenso:: any, furt~~'e:' wri t ten. documents in conriect'.iorl
with the foregoing which' Llc~nso:' may deem nep~ssary or expedient'
,'t 0 COin ply w .:. t: ~'1 a :1 y 0 r d e r , ~. u 1 e 0 r r e gu 1 at:' 0 n 0 = any d u 1 'i
cons t.i tu tee gover::!lJ'len t eu thor"! tv. ,
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11. Assiqnment. It 1s expressly agreed' t~at Promoter sha!! ~ot
'assign ita r 19h ts no:;' delega te its dl1 t lea \:.:"lC8!' thi so JI.gree:r.e~ t
.without the prior .wr.:tten consent cf Licensor. ...,,~ny..::tsS'!gn:r:e!':t -::f
rights or ~elegation ~f dutil;!s by P!'omotel" Nit~1oUt the p~'ior
written consent of Licensor is void. f '
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12. Removal of Property. On revocation, surrender or other,
termination o~' the license hereby given, Pro~oter shall quietly
and peaceably surrender the Premises and shall remove ,al.!
fix tures, , equ.ipmen t, a.nd 0 the::, tl'dngs placed by Promo tel' en the
I:'remises hereunder, and i: Promoter shall fail to do' ,so, Licensor
shall ha.ve the right to make such removal at Piomoter1s expe]~~,
P~omoter sha.!.! maintain the P::,emises !n a neat and clean
condi tion and, at the conclu,sion of, the Activi ties, thoroughly
sweep, clean and restor~ the Premises and leave them in at least
as gOt)c conci t'ic:m as they were before the performance of the
Activities, or shall contract with Licenso::, for such services at
Promoter's e^pe~se,
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13, Notices. All notices, demands o!:' other writings in, t~lis
Agreement provid,:d to be' given, made or sent, by eithe'r pa:'ty'
hereto to the" other ,shall be de'emed to have been" fully given,
made or sent, when ,l:'\ade in w1'1 tlng and d(::posi ted in the Uni ted
States' mail, postage prepaid and addressed'as follows':
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18. ~isk of Loss or Damag~. The risk of loss or damage to any
materials, equipment 'or any other 'personal property of Promoter
,used on Center's property or in the performance of its obliga-tions
under this Agreement shall remain solely with Promoter.'
TO LICENSOR:
Clearwater Mall
P.O. Box' 500;8 ,
'Clearwater, FL, 34618, ,
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Attn,: Market~ng Director
f1!l_~!._~!,ea rwa te r ______., _._____
E.O_6.o.x.-4.I1JL ' _ _
Clejlr..w.qi€tr5.-ELM6J,B:.41.4.S._.__.:...__._~:~
lt~J: ~: . ~_~.p_Sch..ra~flr~...:.R.i~JL~Av.a-9~J1l;~,Tlt..J 462-6754)
'PO PROMO'fER:
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In the eyent Promoter is
corporations or combinations
Promoler,shall be their joint
gi ven' ~o one of them sha 11 ,be
tw~ or ~ore ,p~rsons, partnershipst
thereof, then the obligations, of
and several obligatiori~, and notice
deemed notice to all.
14.' Exclusivene.?.E.' The license'given hEn:ein is not exclusive and
Licerisor reserves ,the righ(,at any time to grant other o~ ~imilar
licenses to use or oC,cuPY the Premis,es,:
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1'5. .Q.~.~th as Terminati,!!.9-iLQj.nt Licenses. It is expressly agreed
that the license granted hy this, Agreement is personal to, the,
" Promoter and shall not inure to the benefit of the:heirs, assigns,
or successors in interest to the?romoter and such license shall
ceaSe and terminate immediately u~on the death of Prom~ter.
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1'6. Entire Understandinq of the Part;j.~.l:i." The making, execution
anp delivery of this Agreement by Promoter has been 'induced by no
representation other than those herein expressed.' This Agreement
~mbodies the entire und~rstanding of the parties arid there' are no
'further.or other agreements, written or oral, i~ effect 'between the
partie~, relating to the subject matter hereof. This inst~ument
may he' amended ."or mOdi'fi',ed 'only i~ wri ling signed by both par'ties.'
17. gov.erning Law,JntiretY...Jlf Agreem~.1!J;._and .P3trti.al Invalidity,_
, This Agreement shall be governed by the laws. of the state in which
Center is locatcid. If any provision of thi~ Agree~ent is h~ld by
any' court 'to be inval id I v'oid or unenforceabl e, the, remaining
provisions shall nevertheless continue in full force and effect.
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19. Wajver. Waiver by Center of any breach. of any term';
covenant: or condition he:reln conta.1nec1,9hall not br~' dl;!ell'led a
wajvel. of sue!'! term, cQVena!lt or cOt"ldi'liors' or. allY subsequellt ;1
breach of the saml;! or 'any other term, covenant or contl1tion
herein contaIned.
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20,' Attorneys I Fees'. If anyact'ion at IaN or in, equity 1s
necessary to en force 01' in tel'pre t the terins of ,th is A'greemen t "
theprevalllng party shall be entitled lo reasonable attorneys'
fees, ,cos t t3 l3.nd 1'1I!:!cessary disbursemen ts in addl t ion to any 0 ther
relief to which such party may be entitled.
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21. No Partnership Interest or Estate. It, is understood and
agreed tha t no thing hel',r:dn con ta ined sha 11 be cons ide:'ed as !.:1
any way constituting a p~rlnershlp between Lipensor and Promoter
and that Promoter does not and Shall )"Jot cJaim at aJ)Y tlll'leai)y
interest or estate' of any kind.
22. Corporation. In the event Promoter shall' be a. cprporat ion,
the parties executing this Agreement on beJlalf of Promoter hereby
covenant and warrant that Promoter is a duly'quaIif1ed corpora-
t ion anda.ll ' steps have been taken prIor to the' c.a te' hereof to
'qualify Promote~ to do business in the ,state i'nwhich Cente~ is'
10ca ted; corpora te taxes have 'been paid to de te; ,and all fu ture
fo~ms, reports, fees and athe~ documents, or payments ne6essary to,
campl"1 wi th applicable laws wi~l be filled or paid when due.
23. Time of Essence. Time is of' ,the eS~tHl~l:! in' this: Agreement
and every term, covenant and candi tior! herein, <,
24. Exhibit A. 'S:-:hibit' A is a written' documenl which, includ-
ing all the parag~eph$ listed therein" is attaclied h'?reto ane.
i~corpo~at~d by re~e~ence herein.
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25. Security Deposit. Promoter has de~os1ted ~ith Lic~nsor
$ -0- as a securi ty depl)si t, receipt of Nhich is hereby
acknowledged. Said deposit shall, be held by Licensor" withbut
1 iab,iJ. i ty for in teres t, for th~ fa i thful, performance by Promo tel'
'of all terms, covenants and condi tjons in lhis Agreement to be
obsft.!'vp-d an.d pe:t'formed, by Promote::;'. Licen9o:::' shell deduct all
co s t san d, e':-t pen s e s, N i ,t h 0 U 1. 1 i In ita. t ion, ' ass 0 cia. t e d wit h
Promoter's use of the Pl'emjses, and shall refund to Promoter the"
'b~lance of the security deposit approximat~ly tNo weeks after'the,
.Kbtivit!es have terminated" '
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i6., ,By sign~ture bel~w, Promoter acknowledges that it has
'received, read,:"arid fully"understands the Center"s Rules and'
Regulations Governing Promotional ActivitYl' and expressly agrees to
abide ,by', each 'andeve,ry, one as 'though 'fully "set forth and
inco~porated herein,
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IN WITNESS WHEREOF,
'Agreement,on the day 'and
the parties
year first
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into' this
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PROMO'l'ER
LICENSOR
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'City o( Clearwater, Florida
. Cl ea r.wa t e r '1'1:' us t cia t ed 9.1)_01 92'
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EXHIBIT A
1. Date on which Promotional License Agl'eem,?nt j's e.xecuted:
8/25/93
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,2.
Legal riam,:~ and 'legal s ta tUB of Promo ter :
City of Clearwater., Florida'
3. Aadres9 of,'Promoter:
P.O. Box 4748, Clearwater, FL 34618-4748
',4.' Name of shoppirig center:
Cl earwater Mall
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Address of,shopping 6enter:
20505 U.S. Hwy. ,19 N.~ #310, Clearwater, FL 34624
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'Description of activities to be performed by Promoter (be,
sReclfic):,' Display of 'city departments to celebrate Florida
City Government Week
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7. ,Hours during which Promoter 'shall perform its activitie~:
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DATE'
10/7/93 (setup)'
10/8/93
10/8/93 (teadown)
HOURS
9 pm - 11 pm
10 am - 8 pm
after 8 pm
8. TerJns and amoun ts of, paymen t to be made by Licensot to
p,romoter (it non~ I Ihsert tlNone 11) :
Amount of Payment
Due'Date of Payment
none
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~otal of Contracted Payments:
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, !?aymellts ',to be made,' a t address set forth in paragraph 3
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Clearwater City Comlnission.
Agenda Cover Memorandum
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Item'
, Heeting Date: I I
OOT 4 I~
SUBJECT:
Declaration of Surp~us Personal Property and Disposal Authorization '
RECOMMENDATION/MOTION: ,
Declare the attached list of personal property surplus to needs of 'the City of
Clearwater. and authorize disposal through sealed bid sale, in accordance with
Sec. 2.62~, Surplus Sales over $5~OO.OO Code ?f Ordinances
e and that'the'appropriate officials be authorized to execute same.
'BACKGROUND: ,
Public WorkS/Transportation has turned in 'parking meters to.Central Stores for
disposal. The obsolete meters have been collected since June 1993.
In the past, meters were sold for the scrap metal content only. Recently,
however, 'novelty manufacturing firms have expressed an interest in purchasing
this item.
Sale will be conducted by sealed bid invitation ',initiated by Purchasing.
Proceeds from the sale will be returned to the fund that originally purchased
the property.
Reviewed,by:
Lega 1 '
Budget
Purchasing
'Risk Hgmt.
CIS
ACM '
, Other
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Originating Dcpt:
Administrative Serv ces
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Costs: $ 0.00
Total
Commission ^ction:
o 'Approved
[J Approved w/conditions
o Denied .
o Continued to:
User Dcpt:
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Current Fiscal Yr.
Funding Source:
D Capital IIJ4l.
o Operating
o Other
. AttachDlnts:
Surplus Equipment
'ffY
Advertised: '
Date:
Paper: ,
I!lI Not Required
Affected Parties
o Notified
I!lI Hot Required
Appropriation Cod!!:
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~ARKING METER INVENTORY"
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POM N Automntics
Thrie, Limit ' Total Quant it v 'Rate
12 Minute 6 (all without cases) . @ $.011 6 minutes
15 Minute 2 (all wi~hout 'cases) @ ~.011 5 minutes
30 Minute 11 @ $.30 1 !lour
1 Hour, 18 (9 without cases) @ $.10 I Hour
1 Hour ' 44 (26 without cases) @ $.30 1 Hour
2 Hour , 239 (165 without cases) @ $.30 I Hour
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3 Hour ,485 (209 without cases) @ $.10 I Hour
3 Hour 20 @ $.301 Hour
5 Hour 11 ' (all without cases) , @ $.05 1 I-lour
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5 Hour 40 (5 without cases) . @ $.10 1 I-~our
5 Hour 32, (all without cases) @ $.301 Hour
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10 Hour 17~ (64 without cases) @ $.10 I Hour
, ' 12 Hour 86 (all without cases) @ $.05 I Hour
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Manual
Total Ouanti( y
Rn1.g
340*
@ $.20 1 Hour
- }.
6
@ $.10 1 Hour
5
(without 'cases)
"'
@ $.10 'I Hour
. ~ '
68
@ $.95 I Hour
,"t
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9 (without cases)'
@ $.05 / Hour
'j,('
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136
@ $.50 1 Hour
(Quarlers Only)
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, 7\
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10' (without cases)'
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",'c
42
@$~30 I, Hour
! . ~
11 (without cases)
@ $.05 IHour
';
31"
@ $.05 / Hour
, ,
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,/ ~"
:f,
TOTAL QUAN~f1TY:
; '.
AUTOMATICS 1322
roM - MANUAL 564
DUNCAN 1194
.' '.
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GRAND TOTAL:
1.980.
" '
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"All :of the above arc, a mix' either brass or aluminum mechanisms.
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CleaIWaler City Commission
Agenda Cover Memormidum
I tern II
H!!!!tfng Dote:
,-, . ocr 4 1993
SUBJECT:
RETENTION OF OUTSIDE LEGAL COUNSEL FOR GAS SYSTEM EXPANSION'
RECOMMENDATION/MOTION:
Retain the legal firm of Martin, Firgurski & Harrill, New Port Richey, Florida
to, serve as special counsel in matters related to securing governmental
approvals for expansion by Clearwater Gas System from Pasco County, the city of
New Port RiChey, the city of Port Richey, and other related governmental
agencies as well as legal services for customer and service related contracts
to a sum not to exceed $50,000 '
1!lI, and that the opproprlot<: officials be authorized to execute some.
BACKGROUND: Clearwater Gas System (CGS) has received approval from the City
Commission to expand the gas system into Pasco county. CGS wishes to secure
interlocal agreements and/or franchise agreements with Pasco County, the city
of New Port Richey, and the city of Port Richey. These negotiations will
require outside counsel to assist staff in addressing this specialized issue.
Counsel will provide legal and governmental experience and support to CGS in
negotiating these agreements as well as providing legal counsel for other
related governmental work including customer and service contracts.
The firm of Martin, Firgurski & Harrill, was selected on the basis of
experience. Both Gerald Firgurski and Daniel Martin are former Pasco County
, attorneys and have had substantial previous experience with local government,
land use,' and ~minent domain issues in the Pasco area. Their Pasco governmental
experience will be critical to ensure CGS's successful negotiation of
agreements for the Pasco area.
Gerald Firgurski will be our principal attorney. He has provid~d a fee
schedule of $200 per hour for principal attorney time relating to government
issues and $150 per hour for routine legal work plus expenses. This includes
the related services of their clerical and paralegal staff to support their
principal attorney hours. It is difficult to estimate how much legal effort
will be required to achieve our goals in Pasco; however, we have 'established a
not to exceed level of $50,000 for this initial agreement.
Rcyi cwcd by:
Legal
BudElet
Purchasing
Risk Hgmt.
CIS
ACH
Other
.br origin:Jtlng Oept:
~ Clearwater Gas Syst~
N/A
N/A User Dept: ,
N/A Clearwater Gas System
Co~ts $ 50.000 !!stimatcd
Total
$ 50,000 estim3t~d
Current Fiscal Yr.
Comnission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
: Advert I sed:
, Dote:
6-\) i Paper:
f" 0 Hot Requi red
. '
A Affected Parties
o Notified
B Not Rcqui red
Funding Source:
o copitc.l Imp.
(i] operating
o Other
^ ttllchmcnts:
Proposal for Services
o None
Appropriation Code:
423-02072-530100-532-000
~ Printed on recycled paper
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MARTIN, FIGURS~I & 'HARRILL
ATTORNEYS AT LAW
DANIEL N. MARTIN, I'.A.
GERALD A. FlGURSKJ, l).A.
J. DEN IIARRILL, V.A.
8406 PROFESSIONAL CENTER
SUITE n.l
IW06 MASSACIIUSlrITS AVE~UE
MAILING ADDRESS:
POST OFFICE BOX 786
NI~W PORT RICHEY, FL
34656-0786
(InJ) 842-8439
August 18, 1993
Mr. Charles S. Warrington
Clearwater Gas System
400 Myrtle'Avenue North
Clearwater, Florida 34615
HE: Clearwater Gas System Expansion into Pasco County
Dear Mr. Warrington:
On behalf of Martin, Figurski & Harrill, thank you for the
opportunity to present this propposal for, consideration by the
Clearwater City Commission. We look forward to working wit~ the'
City in implementing its plans for expansion of the services
offered by Clearwater Gas System in Pasco County.
The scope of services to be provided would be all necessary legal
representation to secure the necessary and appropriate governmental
approvals for expansion by Clearwater Gas System from Pasco County,
the City of New Port Richey, and the City of Port Richey. These
services would include: Meetings with the Clearwater City
Commission and City staff as necessary; meetings with the staff of
Pasco County, New Port Richey, and Port Richey; drafting of
contract~; appearances before the Pasco' County Board. of County
Commissioners and the City Councils of New Port Richey and Port
Richey; continuing legal services as necessary after approval of
expansion plans.
Our fee for handling these matters will be $200.00 per hour, plus
any associated costs for any services relating to securing
approvals from the three governmental en~ities referenced above.
The fees being proposed herein for those matters relating to these
governmental approvals is for a sum not to exceed $50,000.00,
without ~urther commission approval. For. any routine services
(primarily after securing governmental approval) not related to
coiltac,t with governmental entities, e.g., communications with
customers, the hourly rate will 'be $150.00.
Martin, Figurski &. Harrill consists of three partners. The firm
will be opening an office in Clearwater on October 1, 1993, in the
. Republic Bank Building on U. 5. Highway 19 in Countryside.. The,
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Mr. Chuck Warrington
Clearwater Gas System
August 18, 1993
. Page 2
.
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fir;Dl's primary emphasis is representation in matters involving
local government, land use, and eminent domain. All three partners
llave been County attorneys." Daniel N. Martin' is, the former,
pinellas County Attorney, Assistant PinellasCounty Attorney, Port
Ric~ey City Attorney, 'and. Chairman of the Sixth Judicial Nominating
Committee. Gerald A. Figurski is a,former Pasco' County Attorney,
Assistant pinellas County Attorney, and Assistant' 'City
Solicitor/Police ,Prosecutor for the City of Massillon, Ohio. J.'Ben
Har~ill is a former Pasco County Attorney and .P.ssistant Pasco,
County Attorney. Members of the firm have represented the Sheriffs'
of pinellas and Pasco Counties, the :Clerks of Pinellas and Pasco
Counties, the Tax Collector of Pasco County, and the Supervisor' of
Elections of Pasco County. 'The firm currently serves as counsel
for the Pasco Housing' Authority. Additional information is
included.
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, ,
We look forward to being of ,service to the City of Clearwater.' If
you have any questions, please contact us at' ,your convenience.
".
Respectfully,
, .&C~J tL .Jz CffZ/~/4,/ rkM
GERALD A. FIGURM<I ,: ' 7) I
GAF/mjp
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Clearwater City Commission
Agenda Cover Memorandum
'6.
I tern tI
Heutlng Dote:
OCT L1 1993
SUBJECT: PREFERRED TRANSPORTATION AGREEMENT WITH FLORIDA GAS TRANSMISSION
RECOMMENDA TION/MOTION:
Approve a Preferred Transportation Service Agreement between Florida Gas Transmission and the City
of Clearwater dated October 1, 1993 '
~ end that the appropriate officials be authorized to execute same.
BACKGROUND: Our natural gas supplier, Florida Gas Transmission Company (FGT) , became an open
access pipeline by order of the Federal Energy Regulatory Commission (FERC) on August 1, 1990. This
allows other natural gas suppliers and local distribution companies (LDC); like the City of Clearwater to
transport gas over FGT pipelines as opposed to purchasing natural gas supply from only FGT. '
In order to provide Clearwater Gas System (CGSl with as many transportation options as possible, we
recommend approvin'g the new Preferred Transportation Service Agreement. This would allow CGS to
transport natural gas across, the FGT pipeline on a preferred "interruptible" transportation basis. *
After October 1, 1993, our existing Interruptible Service Agreement (ITS) # 4267 dated November 11,
1989 will no longer be valid. This is because the FERC is issuing Order 636 which will not allow FGT
to 'sell n~tural' gas, but instead FGT will only be a transporter of natural g~s. Therefore, FGT has
, combined our existing Preferred Transportation Service Agreement II 21553 dated August 1, 1992 and
our ITS Interruptible' Service Agreement Into one new Preferred Transportation Service Agreement. Our
present Preferred Transportation Service Agreem'ent allows Clearwater to transport 100,000 MMBTU
, or 1,000,000 therms per year. By combining the two contracts, we would be able to transport 200,000
. MMBTU or 2,000,000 therms per year.
We recommend approval and execution of the attached amendments with FGT. It is in the Clearwater
Gas System's best interest to approve this contract.
,* Most of our transportation is on a IIfirm" basis with our latest contracts executed by the City
'Commission on August 30, 1993, this lIinterruptible transportation, is used only when we are
experiencing peak load conditions which excee,d our authorized IIfirmll contract le~els.
Rcvi ewed by:
legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
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Originating Dcpt: :1' \ Costs:
Cleorwater Gos syste~~
'S. N/A '
Totol
commission Action:
,0 Approved
o Approved w/condltlons
o Denied
o Continued to:
User Dept:
Clearwater Gas System
$
Current fiscal Yr.
Advertised:
Dote:
Poper:
o Not Requi red
Affected PDrth~s
o Notified
o Not Requl red
FLM1ding Source:
o capital Imp.
o Operating
o Other
A ttochmcnts:
Preferred TrDnsportatlon
Service Agreement
ApproprlDtion Code:
ilIA
D None
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Preferred Transportation service Aqreemen~
Rate Schedule PTB-l
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THIS AGREEMENT is entered into this 1st day of October, 1993,
between Florida Gas Transmission Company,. a Delaware corporation
(tlTransporter"), and city of Clearwater, a Florida corporation
, I
,("Shipper"),
W. I T N'E SSE T H :
WHEREAS, Shipp~r has, as of November 2, 1992, a Service
Agreement.under Rate Schedules I or PTS-1 or was a Direct Preferred
Interruptible customer of Transporter; and
WHEREAS,' shipper has provided Transporter' with a request for
Preferred Transportation Service under Rate Schedule PTS-1
("Request"), which is filed in Transpor~er's F.E.R.C. Gas ~ariff,
as revised from time to time; and
. WHEREAS,' Transporter is willing to provide SJ:lipper with the
service in accordance with ~he Request and this Agreement. '
NOW THEREFORE, in consideration of the premises and the mutual
, ,
Service Year is set forth on Exhibit C attached hereto.
In the
case of ,a fractional Service Year I the MATQ is. 'the MATQ for a full '
Service Year multiplied by the number of days in the fractional
service ,Year, divided by 365.
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Transporter agrees to receive the aggregate "of the quantities
,of natural g,as. that ,Shipper tenders for :transportation at the
R~ceipt Points, up to the MATQ for any Service Year specified for
ea~h receipt point and to transport and make available for delivery
to Shipper at each Delivery Point, up to the amount scheduled by
'Transporter less Transporter's Fuel, if applicable; provided,
however,
that Transporter is not required to accept for
, '
transportation and make available for delivery more than the amount
scheduled by Transporter on any day.
ARTICLE II
Term of Agreement
This Agreement will commence on the later of (i) October 1,
1993; or (ii) the Effective Date of'the Settlement and Compliance,
Filing filed by Transporter on June 16~ 1993 in Docket No. RS92-16-
000, et al., and 'shall expire on the ear~ier of (1) August 1, 1995
and from year to year thereafter unless and until terminated either
, '
by Transporter or by Shipper upon one hundred eighty (180) days'
prior written notice to the other specifying a termination date at
the end of any yearly period ,thereafter or (2) the Effective Date
of Transporter' s first' rate case filing which 'includes costs for
, Phase III facilities and services.
ARTICLE III
Receipt and Delivery Pointls)
,
3.1 The Receipt Point(s) for all gas delivered by shipper into
Transporter's pipeline system under this Agreement are the Receipt
Point(s). set forth in Exhibit A attached hereto.
3.2 The Delivery Po~nt(s) for all gas made available for delivery
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to Shipper by Transporter under this Agreement~ are the Deliv~ry
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p~int(s) set forth. in:Exhibit B attached hereto.
ARTICLE IV
Notices
All rlotlces, paymel!ts and c01l1lUunicatlons with respect 'Lo this,
~gre~ment shall be in writing and sent to the addresses stated
'below,or at any'other address designated in writing by the party:
ADMINISTRATIVE MATTERS
Shipper:
Florida Gas Transmission Company
" P. '0. Box 1188
1400 smith street
Houston, Texas 77251-1188
Attention: Marketing Administration
Telephone: (713) 853-6034
,Fax No.: (713) 853-6756 '
city of Clearwater "
400 N. Myrtle Avenue
Clearwater, FL 34616
Telephone: 813- 462-6630
Fax No.: Fl11- 4(,?-(,(,1(,
Tr~nsporter:
. '
PAYMENT BY WIRE TRANSFER
. Transporter:
Florida Gas Transmission Company
NationsBank ABA No. 053000196
Account No. 001658806
Charlotte, North Carolina
Shipper:
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ARTICLE V
Requlatory Authorizations and Approvals
,Transporter's obligation to' provide service is 'conditioned upo~
receipt and acceptance of any necessary regulatory authorization,to
provide service to ~hippe~ in accordance with the terms of this
,
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Agreement, Rate Schedule PTS-1,' and the General Terms and
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Conditions ,of Transporter's F.E.R.C. Gas Tariff. Shipper ~grees to
reimburse Transporter ~or all reporting and/or filing fees incurred
by Transporter in providing service under this Agreement.
ARTICLE VI
Pressure
6.1 The quantities of gas delivered or caused to be delivered by
Shipper shall' be delivered' at a pressure sufficient to enter
Transporter's system, but'in no event shall such: gas be .delivered
at a pressure exceeding the maximum authorized operating pressure
or such 'other pressure as Transporter perm~ts at the Receipt
POiilt (s) .
6.2 Transporter has no obligation to'provide compression' or alter
'its system ,operation to deliver gas at the Delivery point(s).
ARTICLE VII
Miscellaneous
7.1 This Agreement shall bind and bene! it the successors' and
assigns of the respective parties hereto; provided, however,
neither party shall assign this Agreement or any of its rights or
obligations hereunder without first ,obtaining the written consent
of t~e other party.
7.2 ' No waiver by either party ~f anyone or more defaults by the
other in the performance of any provisions of this Agreement shall
operate or be construed as a waiver of any future defaults of a
like or different character.
7.3 This Agreement contains Exhibits A, Band C which are
incorporated fuliy herein. ,
7 . 4 THIS AGREEMENT SHALL BE GOVERNED BY AND' INTERPRETED IN
ACCORDANCE WITH THE LAWS OP. THE STATE OF TEXAS NOTWITHSTANDING ANY
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JURISDICTXON.
7.5 This Agreement supersedes and cancels the following Service
.Agreement(s) between Transporter and Shipper:
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Contract Date 08/01/92'
Contract Date 11/01/89
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21553
4267
PTS-1
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Tariff" General Terms and Conditions, as may 'be revised from time
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7~7 [Reserved for future use]
" IN WITNESS WHEREOF, the parties hereto have executed' this
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Agreement by their duly a~thorized ?ffiders effective as of the
date first written above.
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, TRANSPORTER
SHIPPER
FLORIDA GAS TRANSMISSION COMPANY
CITY OF CLEARWATER
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Exhibit A
" .,', To
'Preferred Transportation,s~rvice ~greement
Between .
Florida 'Gas Transmission 'Company
And.
city of Clearwater
, Dated
October 1,' 1993
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point,(s) .of Receipt: The Receipt Point(s) under' this' ,Ag,reement,
.~hall.include each Point of Receipt incl~ded in the'Appendix At6
Transporter't sF. E. R.' C., Gas Tariff, as it may be revised, from time
:to,time, w,hich is 'incorporated herein by reference.
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Prosper. Pearl River
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57391,
10126
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Exhibit B
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Preferred Transportation Service Agreement
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"Florida Gas' Transmission, Company
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city, 'of. Clearwater
Dated
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Cleanvatcr City Commission
Agenda Cover Memorandum
Item N
Meeting Dote:
SUBJECT:
INSTALLATION OF POLYETHYLENE GAS MAINS AND SERVICES
RECOMMENDATION/MOTION:
Extend the contract time period from 10/04/93 to 11/30/93 for Purchase Order
#699-000000-2030-000, Installation of Gas Mains and services, to VISK
Construction, Inc., Riverview, Florida at a total estimated cost of $~81,575
~ and that the appropriate officials be authorized to execute some.
BACKGROUND:
In order to ,provide timely installation of new gas mains and services in
Pinellas county, we propose to extend the time period on our annual contract
for two additional months to our outside contractor, visk Construction, to
install polyethylene gas mains and services at various locations throughout our
service area. This will allow us to rebid the contract for next year to meet
the Strategic Plan requirements as previously approved by the City Commission.
The original funds approved in,Purchase Order #699-000000-2030-000 for FY 92/93
were $375,850. Because of greater than expected customer demand, a change order
to increase funds to this Purchase Order by $186,000 was recommended by
Clearwater Gas and approved by the city commission on OS/20/93, for a total of
$561,850 in FY 92/93.
The current construction contract with VISK Construction, Inc., will expire on
09/30/93. This renewal will extend the current contract from 10/04/93 to
11/30/93. Work will be performed under the direction of the Gas
Superintendent. The contractor will provide all labor and equipment, sod,
asphalt, concrete, limerock, and seed and mulch. The Clearwater Gas System
will supply the gas related materials such as Polyethylene pipe, fittings and
valves. .
The proposed contract provides for the installation of 8,000 feet 'of 5/B" pipe,
7,500 feet of 1" pipe, 1B,000 feet of 2" pipe, 3,000 feet of 4" pipe,
2,000 feet of' casing pushes, 1,500 feet of 4" jack and bores, 1,500 feet of
6" jack and bores, 750 feet of B" jack and bores, 35 weld tees, 20,000 square
feet of sod, 200 residential meters, 200 service tees, 10,000 square feet of
Reviewed by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
N/A
h?1
N/A 1
N/A
N/A
"-
origir\3ting Dcpt: '-
Clearwater Gas system~
Cost1: $181.575 esti~ted
Total
User Dcpt:
Clearwater Gas System,
$181,575 estimated
Current Fiscal Yr.
Co.aission Action:
o Approved
D Approved w/conditiol1s
o Denied
D Continued to:
{J' ~-
I
Advertised:
Dote:
Paper:
~ 'Not Required
Affected Parties
o Notified
~ Not Requi red
F~ing Source:
I!lI Capital I~.
D Operating
D Other '
Attadwenta:
Original Bid Tab & Summary
Vendor Letter
S7%.ttcd by: J
~. c..&,ilJ,.Q.
C I Y Manager
o None
Appropriation Code:
315.96341.563800-532-000
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',,~ asphalt, 10,000 square feet of limerock" 1,500, square feet of concrete, 750
, square>feet of brick removal, 750, squ~re feet of brick replacement, and ,10,000
"feet of ~eed.~nd' mulch. '
", ,The quantities of 'the' new contract have bee,n modified to r:eflect two additional
, '"montps requirements 'for Clearwater Gas' system t s'"projected expansion effort;s ~
:- It has 'been verified with the Purchasing Manager ,that the,ter~s of the original
. agreement allow for this contract to be extended. .It was further verified that
"" ,the change in, quantities will not affect the extension of ,the contract since
, ,the' bid was for unit prices. \risk Construction has provided a letter agreeing
,': to extend the contract rates.
"
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'We ,will 'rebid .thiscontract and submit a,new agenda item before November.30,
'1993, in order to provide construction'services after November 30,1993. The
:.,' Purchasing'Managers ,concurs, with this 'recommendation.
:Funds ,for' th~ costs c;f this contract were included in the recommended' ,FY 93/9~'."
",'Capital Improvement projec;:t budget.
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'Clecu:water Fla 34615
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We agree to extend the. abovel contract for, ,the pericd. fran o:Jto~' 1,' 1993
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Moetlng Date:
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Subject:
MENTAL HEAL TH/SUBST ANCE ABUSE COVERAGE
Recommendation/Motion:
Extend the contract with Professional Psychological Services (PPS). Clearwater, Florida, for mental
health/substance abuse coveruge at. un estimated cost of $137,460.00 for the contract period of 1-1-
94 through: 12-31-94.
Ii] and that the appropriate offlcfals be authorized to execute same.
BACKGROUND:
For the contract year 1-1-93 through 12-31-93, the City of Clearwater separated (carved out) the
mental health/substance abuse coverage from the health insurance coverage. The City 0 f
Clearwater contracted. with PPS (the City's long-term employee assistance program provider) for
mental health/substance ~ibuse coverage with benefits exceeding those provided by the health
'insurance provider. The original contract called fOl' renewal guarantees for year 2 and 3 ut 6
percent per year.
"The renewal rate for 1994 is $7.90 per employee per month. The City' of Clearwater budgeted
$2,450.00 per employee for health insurance for 1994 of which $94.80 will be applied to men t a I
health/substance abuse coverage,
Rev'ewed' by:
D Approved
D Approved w/condltions
o Denied
o Conl1nued to:
Commission Action:
Costs: Estimated
$137.460.00
Total
Legal N/A
Budget ~
Purchasing I L
Risk Mgmt. .1iLA_
CIS ~
ACM (~
Other .1li.A
User Dopt.:
vllrious
$103.095.00
Current FY
Funding Sourco:
D Capt. Imp.
[XI, Operating
D Other
Advertised:
Date:
Paper:
(Xl Not required
Affected parties
o Notified
Iil Not required
i
Attachments:
tfl.~~~IIlI11U...P~ .
~~:~n~or fUi ~
Appropriation Code:
lID None
590-07000-545601-
590-000
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LETTER OF AGREEMENT
Cf\/\. b. ~\ -J-L10'
NOV 1 0 1~~t1T" ,
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This letter represents a summary 9f the agreement between Prof.es-
sional Psychological Services (PPS) and The,city of Clearwater~
PPS, agrees to provide the city of Clearwater with comprehensive, integrated
mental health and chemical dependency care effective January 1, 1993.PPS agrees
to provide the full-range of services for employees and eligible dependents in
need of mental health, alcohol or substance abuse treatment on both an in- and
outpatient basis. The existing Employee Assistance Program (EAP) will be rolled
.- into the program to include mandatory referrals and fitne~s-for-duty evaluations.
. As a "carve-out" program, PPS will assume clinical and financial
r~Bponsibility for all eligible members residing both in- and outside ,the Tampa
Bay area. PPS agrees to assume full financial risk for the provision of all
services without any further financial obligation from the city.
, PPS agrees to receive a capitation rate of $7.45 Per Employee Per Month.
The City agrees to remit payment to PPS by the end of the month in which services
are provided. . Annual increases in the capitation rate of 6% shall be applied ,in
the second and third years of the program. Revisions in the capitation rate can
',be discussed if ,the program experiences significant under- or overutilization.
PPS agrees to provide mental health and chemical dependency care within the
following plan of ,benefits:
. ~,
;' ')
,OUTPATIENT MENTAL HEALTH, ALCOHOL/SUBSTANCE ABUSE SERVICES:
* No deductible.
* Thirty (30) visits per calendar year.
* ,No copayment for visits 1 thru 3.
* copayment of $10 for visits 4-30.
* Copayment of $20 per day for intensive outpatient
treatment program up'to 30 days pgt year.
* Copayment of 510 per hour for standard psychological
testing of personality and educational concerns.
, ,
INPATIENT MENTAL HEALTH, ALCOHOL/SUBSTANCE ABUSE SERVICES:
* Deductible of S200 per inpatient admission.
* Thirty (30) days per calendar year.
* Maximum of five (5) days,per year for medical
detoxification due to alcohol/substance abuse.
* Maximum of three (3) hospitalizations lifetime for
medical detoxification.
,.
"
, i
PPS'and The city of Clearwater look forward to continuing their
mutually satisfying r~lationship as symbolized in the signatures
below on this date,
/1 /1;/7'2-'
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II Item #
Meellng Date:
. ,
loll/ /Cf3
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Subject:
EMPLOYEE LIFE INSURANCE
Aecomme ndatlon/Motlon:
Extend' the contract for non-contributory life insurance plnn for full-time City employees nnd
eligible retirees with the Prudential Insurance Company of America, Tampa, Florida nt an
estimated cost of $22,000.00 for the contract period of 1-1-94 through 12-31-94,
IXI 'and that the appropriate officials be authorized to execute same.
BACKGROUND:
The City of Clearwater added a non-contributory life insurance policy effective January I, 1992, to '
replace a $1,000,00 term life insurance policy which required an employee contribution of $.25
per pay and an employer contri buti on of $.27 per pay. The City pays $.47 per $1,000.00 for the
current plan with the following death benefits: '
$2500.00 for full-time employees under age 65
$1500.00 for full-ti me employees over age 65
$1000.00 for retirees who were participating prior to January I, 1992, and for employees
retiring after January I, 1992.
The renewal rate fol' 1994 is the same rate for 1993.
The total annual cost is approximately $22,000.00. Monies are available within each department's
1993/94 employee insurance budget codes and funding 'will be requested in their 1994/95
employee insurance budget codes.
RevIewed by:
Costs: Estimated
$22,000.00
Total
I
. !
,
,
,
Commission Action:
Originating' Cept:
Human 9
!
'\
Legal ~
Budget ~ /
purchasl . ~
Risk Mgmt. N/A
CIS ~
ACM \('5 a. @
Other JUA
o Approved
o Approved w/condlllons
o DenIed
D Continued to:
User Dept.:
vnriolls
$16.000.00
Current FY
Advertlsed:
Date:
Paper:
IKl Not required
Affected parties
o Nollfled
1[1 Not required
Funding Source:
D Capt. Imp.
IX! Operating
o Other
{!))
~::tjd tJ,6I
City Manager
Attachments:
Appropriation Coda:
lID None
590-07000-545500-
590-000
I ~ ; .' ' +
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Recommendation/Motion:
Award a contract to CNA Insurance Companies, Orlando, Florida, for tOllg-term disability (L TD)
in,surance for employees not covered by the City of Clearwater's Pension PInn for the contract
period of 11-1-93 through 10-3 I -94 at an esti mated cost of $32,000 which was the lowest, most
responsive. and responsible bid in accordance with specifications.
IX] and that the appropriate officials be authorized to execute same.
BACKGROUND: City of Clearwater employees who, arc covered by the City of Clearwater Pension Fund are eligible,
to receive disability benefits under the Pension Plan. To offer n similar benefit to employees not covercd by the
City of Clearwater Pcnsion Plan, the City began providing LTD insurance to these employees in 1987. North
American Life Assurance Company (NALICO) has provided the City's L TD insurance since 1987 at a rate of $.88
, per $ I 00 of insurancc.
In June, 1993 the City of Clearwater issued a rcquest for proposal (RFP) for L TD insurance prepared by Tom
Richarme of Wittner & Company with the expectations of reducing the costs of LTD insurance and improving the
benefits. Four LTD plnn designs were requested in thc RFP:
Option I: ISO-day elimination period (the waiting period prior to eligibility to draw benefits); 60 percent of
monthly. earnings to maximum of $3.000 per month.
90-day elimination period; 60 percent of monthly earnings to maximum of $3,000 per month.
180-day eliminution period; 60 percent of monthly earnings to mllximum of $5.000 per month.
90-day eliminution period; 60 percent of monthly earnings to mu"il1lum of $5,000 per month.
Subject:
Option 2:
Option 3:
Option 4:
! '
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item #
Meellng Date:
../~
I()Jtj/9 ~
I
LONG-TERM DISABILITY INSURANCE FOR EMPLOYEES NOT COVERED BY THE CITY OF
CLEARWATER'S PENSION FUND
Upon review of the RFP results (see attached), CNA WlIS selected os the lowest, most responsive. nnd responsible
bid. The new contract with CNA witt cost $.64 per $100 of insunmcc with all elimination period of 90 days llnd l\
maximum benefit of $5,000 (Option 4); nil other pion provisions meet or exceed NALICO's (the current provider).
CNA offered 0 two-year rate guaruntee. The estimated arlllUal savings is $t 0,000.
The fiscnl year 1993/94 employee insurance budget code includes funding for this contract and funding wilt be
requested in the 1994/95 employee insurance budget code.
.'~ ,,\'
Legal ...NlA .
Budget ~
purchasln ~ ..
Risk Mgmt. ...NlA_
Cl S ...NlA
ACM
Other ..MiA
Rev\ewed by:
Origlnatlng Dept:
Human Aesources
Comm\sslon Action:
Costs: EstImated
$32.000.00.
Tolal
D Approved
D Approved w/condllions
o Denied
D Conllnued to:
I
, ,
I
User Dept.:
vorious
$42.000.00_
Current FY
Advertised:
Date: 6/11; 6/18/93
Paper:Tumpn .Tribune
Pincllns Cty. Review
D Not required
Affected partles
~ Notified '
o Not required
Funding Sourco:
D Capt. Imp.
!Xl Operating
o Othor
Attachments:
Attachment I - LTD RFP Results
"
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Approprlallon Code:
D Nono
590-07000-545700-
590-000
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CITY OF CLEARWATER ,
RFP'llS-93 'LONG TERM DISABILITY INSURANCE
, ,
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'RESPONDING VENDORS LIST
"
" I
MUTUAL OF Ol~ COMPANIES GROUP
TAMPA,GROUP,OFFICE '
TOWER PLACE, SUITE 570
1511 NORTH WESTSHORE BLVD.
TAMPA, FL 33607
ITT.HARTFORD INSURANCE GROUP
HART~ORD PLAZA
HARTFORD, CT 06115
NORTH'AMERICAN LIFE ASSURANCE COMPANY
100 WEST CYPRESS "CREEK ROAD,' SUITE 880
FORT LAUDERDALE, FL 33309
. CNA INSURANCE' COl>lPANIES
2303 NORTH SEMORAN BLVD.
'OR~Dq, FL 32801.
UNUM LIFE INSURANCE COMPANY OF AMERICA
2211 CONGRESS STREET
,:P9RTLAND, MA 04122
ANTHEM LIFE INSURANCE COMPANY
5055 KELLER SPRINGS ROAD ,
DALLAS, TX 75248
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METROPOLITAN'LIFE INSURANCE COMPANY
P.O. BOX 30141
TAlilP~, FL 3363'0-3141
FORTIS BENEFITS INSURANCE COMPANY
5401,'WEST KENNEDY BLVD., SUITE 998
TAMPA, FL 33609-2457
THE PRUDENTIAL
,3450 WEST BUSCHBLYO., SUITE 245,
TAMPA, FL 33618
NO BID LIST'
FLORIDA'COMBINED LIFE
8665 BAYPINE ROAD, ,
JACKSONVILLE, FL 32256-7533
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PAUL REVERE INSURANCE GROUP
TAMPA GROUP'OFFICE
500 NORTH WESTSHORE BLVD., SUITE '810
TAMPA" FL 33609
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,OPTION 1 OPTION 2 OPTION 3 OPTION 4
NAUCO
(current) .88, per $100 N/A N/A N/A
I , -
NAUCO
(renewal) .65 .88 .65 '.88
I'
", Anthem .51 .72 .52 .72
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': , (NI\ , .435 .63 .44 ' .64
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.65 .78 .66 .79
Metropolitan .81 1.00 .82 .1.'01
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Mutual of Omaha .79 1.316 .79 1.322
;
Prudential .6'2 (*.64) .68 '(*.70) .63 (* .66) ':69 (* .72)
Unum .71 1.01 .71 ,1.01
,. All rates quoted are effecti,ve November 1. ,1993. and guaranteed for two years except:
Note:
.Prud,entJal rates guaranteed for 3 years, to be effective November 1,' 1993.
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Attachment I
L TO. RFP Results
Bids were sent to 21 companies.
Bids were received from 8 companies plus renewal from Incumbent carrier wIth the following' results:
~
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Option I:
All are fully Insured, non-experle~ced rated contracts.
180-day elimination period; 60 perce~t of monthly earnings to "maximum of $31000 per
month.
: ~:~ !
. Option 2: 90-day elimination 'period; 60 percent of monthly earnings to maximum of $3.'000 per ,
month. '
, .
. , Option 3: 180-day elimination period; 60 percent of monthly earnings to maximum of $5,000 per'
',m'onth. '
Optl?n 4:
90-day elimInation period; 60 percent of monthly earnings to ,maximum of $5tOOO per
month. ' .
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item II
Moetlng Date:
13
,oJ'I/13
, I
Subject:
GROUP LIFE INSURANCE PLAN FOR SUPERVISORY, ADMINISTRATIVE, MANAGERIAL, AND
PROFESSIONAL EMPLOYEES
"
Recommendation/Motion:
Extend the contract for basic life insurance with the Prudential Insurance Company of America,
Tampa, Florida for City of Clearw~lter Supervisory, Administrative, Managerial, and Professional
(SAMP) employees' at an estimated cost of $60,000.00 for the contract period of 1-1-94 through
12-31-94.
[XI and that the appropriate officials be authorized to execute same.
BACKGROUND: '
The City of Clearwater initiated this insurance plan on January I, 1992, for only SAMP and elected
employees with the following benefits:
Basic Life: One times annual earnings rounded to nexl higher $1,000.00. There is a 40%
reduction at age 65. The maximum coverage is $100,000.00., Cost to the City is $.57/$1,000.00 per
m 0 n th.
Optional Life: The employee may pay for un additionul one, two, or three times annual
earnings rounded to next higher $1,000,00. There is u 40% reduction at age 65.
Other: The overall individual maximum is $300,000.00. Medical evidence of insurability is
required for any employee requesting a total insurance of more thun three times his/her an n u a I
salary or when electhig the coverage after initial eligibility.
The total yearly estimated cost is approximately $60,000.00. There was no change in rates for 199,4.
Monies are available within each department's 1993/94 employee insurance budget codes n n d
funding will be requestcd in their 1994/95 employee insurancc budgel codcs.
Basic and optional insurances tcrminate at retirement.
RevIewed by:
Originating Dept:
Human Resources
Costs: Esllmaled
$60,000.00,
Total
Commission Action:
LOQJlI !!I~_. .._ .
Budget - ~,
purchasln _ ~
Risk Mgmt. lilA_
CIS ~
ACM 'S..f2"
Other ..1ilA
User Dept.:
various
$39.000.00.
Current FY
o Approved
o Approved w/condlllons
D Denied
D Continued to:
. I
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JJ~~";~
Advortlsed: N / A
Date:
Paper:
I&] Not' required
Affecled parlles
~ NotifIed
D Not required
Funding Source:
o Capt. Imp.
lXl Opera ling
o Olher
Attachments:
Approprlallon Code:
lliI None
, ,
590-0700-520300-
590~OOO
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Meeting Date: ~
CLEARWATER CITY COMMISSION
, ,
Agenda Cover Memorandum
Subject:
HEALTH INSURANCE CONTRACT RENEWAL
Recommendation/Motion:
Renew the medica) insurance contract with CIGNA HcaIthplan of Florida under a continuation of
the minimum funding arrangement for the period of January I, 1994 to December 3], ] 994.
IX) and that the appropriate offlclals be authorized to execute same.
BACKGROUND:
The insurance consultant, Wittner & Company, worked closely with the Insurance Committee, composed of
representatives of the four unions representing the City's employees (CWA. FOP (Sergeants and Lieutenants),
POP #10, and IAFF), representatives from the Human Resources Department, Payroll and Finance Divisions of
Administrative Services Department, and the City Manager's Deparllllellt.
.\
, j
The final recommendations from the committee ure:
-Renew with CIGNA and continue the minimum premium funding arrangement with nn increase in rutes by 1 1% '
(initially 21% but reduced to 15% through intense negotiation and further reduced to 11% by rnising the office
,visit copayment from $10.00 to $15.00),
-Continue the contribution of premium savings for indivitluul coverage towards the employees' dependent
coverage.
-Reduce the copayments of the Staff Model Manngcd Health Care Plan for emergency room visits, hospital
ndmissions, lInd prescriptions so that ull three plans will have the same copayments,
-Continue Ihe employee's dunl covernge (the City pays for single coverage for one employee and pays the amount
of the single coverage for the second employee towards the. dependent coverage. The second employee is listed as
a dependent.)
The City of Clearwater budgets $2,450.00 per full-time employee per year. The mllximum cost per employee for
CIGNA is $2,167.44. The rell1l1ining balance from the $2,450.00 is used to fund mental hcalth/substance abuse
coverage ($94.80' per employee per year) and the remaining is placcd in the premium rate sltlbilization fund.
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Reviewed by:
o Approved
D Approved w/condlt1ons
o Denied
o Continued to:
Costs: Estimated
$3.251.160.0..0.
Tolal
Commission Action:
Legal ~
Budget '~
Purchasing ,bJI1
Risk Mgmt. N/A
~~M ~~
Other ..lU.A
User Dopt.:
various,
$
Curront FY
Advertised:
Date:
Paper:
IE] Not required
Affected parties
o Nollfled
,I&] Not required
Funding Source:
D Capt. Imp.
123 OperatIng
D Other
Attnchments:
CIGNA Insurance Premiums
Submitted by:
1J~'cJ~ J . {J ·
Clly Manager I
Appropriation Code:
D None
590-07000-545601-
590-000
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CIGNA INS~RANCE PREMIUMS
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'Designated P.lovlder Program
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Empioyee
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',1993 Monthly
flam
1.63.58
401.59
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~
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0,
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il.U
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1993 Monthly
Bme.
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1994 Monthly
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. 1993 Monthly
~
, 138.07
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o
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EMPLOYEE COSTS FOR DEPENDENT COVERAGE
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1993 Biweekly
Employee Cost
1994 Biwee,kly
Employee Cost
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'. \
, \
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Increase
C?esigmlted Provider Program
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. I '.
'109.85
121.10
1,1.25
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93.71
9.51
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, 103.22
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1989-
1990
"i'199~
.f c1992
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Excess Reve.nuB from departments
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Exc'ess Reyenue from dep~rtinents
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505,376
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Cleanvater City Conunission
Agenda Cover M~morandum
? Item # ~ I
'Meet Ino Dote: f bl /13=
, . . I r
SUBJECT:
RADIOS AND RELATED EQUIPMENT
, ,
,RECOMMENDATION/MOTION:
Award a contract to Ericsson General Electric Mobile communications, Inc.,
Lynchburg, Virginia, for the purchase of nineteen (19) radios; fourteen (14)
hand-held radios and five (5) mobile radios), at a total cost of $38,709.00,
in accordance with section 2.564 (b), Code of Ordinances, (Sole Source)
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
This purchase will enable the Police Department to enhance operations during
J' emergency management mobilizations such as civil disturbances and natural
'. disasters. It will also augment our existing supplies for temporary loan to
'agencies assisting Clearwater during concurrent investigations, i.e. F.B.I.,
state beverage officials, etc., and for emergency use by dispatchers in the
.:: event of console failure.
-The purchase is comprised of nineteen (19) radios described as follows:
Fourteen (14) hand-held radios, ten (10) G.E. MPA Scan Models with speaker
mike and case at $2,062.25 each; four (4) G.E. MPA System Models with
speaker mike and case at $2,287.25 each. ,
Five (5) mobile radios, G.E. MDR mobile radios at $1,787.50 each.
'Recent price reductions have allowed us to make this timely purchase in
feasible manner. These price reductions allowed us to ~eceive a better
, radio, and increase our purchase request by four (4) additional radios.
new radios will improve the communications capabilities of our field
commanders, allow us to install radios in five (5) detective cars that are
currently unequipped, and will provide us with reserve inventory should a
catastrophe, such as a' hurricane, result in the destruction or disabling of
radio.equipment. This purchase will ,not impact our involvement in the proposed
consolidated county-wide radio system which will not be operational until at
least 1995.
a cost
quality
The
Rcyi cwcd by:
Legal i
Dudget
PurchDsiny
Risk Hgmt. A'It User Dcpt:
CIS N/A
ACH '1V~
Other
Advertised:
, , Dote:
(c\) Paper:
G1 Not Required
S~~%1: j 0/kr 6i- Affected I'llrt;es
0 Notified
~ Not Required
Clt ManDger
0 Printed on'recycled pnpqr
Costs: 'S 38,709.00
Total
$ 38.709.00
Current Fiscnl Yr.
Commission Action:
o Approved
P Approved w/colldi tions
o Denied
o Continued to:
rlniing Source:
o ,Cilp; tol Imp.
Cil Opera ti 119
o Othel"
A ttochmcnts:
ti:I Nono
Appropriation code:
010-01162.564000.521.000
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POLICE DEPARTMENT RADIO DISTRIBUTION OS/25/93 ~'l:5
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,The police department utilizes a total of 495 G.E. 800 mHz
radios. Of these, 318 are hand-held portables; 177 are mobile
(vehicle) radios.
Portable Radios
< ,
Of 'the 318 portables, 240 are issued equipment to each of our
sworn officers. With assigned radios, officers have access to
,radio communications 24 hours during both on~ and Off-duty
periods. ,Assighed radios enhance our ability to quickly call, out
and,activate necessary ,personnel when serious crimes,and
'accidents occur, as well as during disasters and other m~jor
emergencies. "
The remaining 78 portabl~ radios are distributed as follows:
city Manager's Office
Leased to the st. Pet~rsburg Times (receive' capabi~ity
only)
,>' ;
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2
14
.; .
Issued equipment to certain civilian positions.who
require a radio: Public Information Officer, property
clerk, victim assistant, court liaison'officer, vehicle
transporters (2), communications center'supervisors (7)
and the headquarters information desk.
4 - ori' loan to other agencies or City personnel who require
communication with the police department: P.C.s.o.
helicopter, P.C.s.o. boat,- u.s. Coast Guard, city,
Marina security. ' . '
56 - Unassigned radios: Unassigned radios are kept at each
pOlice facility as temporary replacements for radios
. that ,are out for repair. Unassigned radios are also
issued on a' shift-by-shift basis to our nine (9)
parking enforcement officers, ~4 pol~ce aides and 10
reserve officers. They are used for temporary loan to
asststing agencies during concurrent investigations
'(i.~~, F.B.I., State beverage agents during spring
break, etc. h and for emergency use by dispatchers in
the event 'of dispatch console failure.
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Police Department Radio' Oistribution OS/25/93
',Page 2
Mobile Radios
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Mobile,radios are installed in most police vehicles. The 30 to
'. ,35 watt power of the mobile radios greatly enhance our radio'
cove'rage. The hand-held portable radios transmit' 3 ,watts and are
inefficient when used inside a vehicle.
, ,
122 - Installed in ,Patrol Division police vehicles' (the'
marked patrol fleet and 'patrol staff vehicles).
18 - 'Installed in detective vehicles assigned to the
'Investigations Division and the Vice and Intelligence
, ,Division.
"
Mobile radios are also used in various stationary locations as
base stations by utilizing a 12-volt power supply. These base
stations provide communications capability from inside police
buildings 'when hand-held radios may not be effective or
available. '
The 177 mobile radios are distributed as follows:
6
Installed in other staff vehicles.
, I
10 - Converted to base station use in the patrol district
offices (3), detective and vice offices (2), and the
communications center (5).'
6 - Installed as base station monitors in communications
center call-taker consoles (allows emergency, call
takers to monitor radio traffic). '
3,- utilized for mobile data terminal development and
testing.
l' -,' ,Leased as a base station to the st. petersburg Times
. (receive capability only) .
11,' ~,
Unassigned mobile radios used as replacements for
nonfunctional mobile radios and for installation 'in
new or replacement veh1cles,asrieeded. .
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.RADIOS AND RELATED~EQUTPHENT
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JlJS1'I1"JCA'rION POR'l'ABLr~ HAlnOS
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'RCqlicst includes l'l ndd 1 t i onnl porLl.lblc rad ios .
'Totnj pcirtnblcs would increnscrrom 318 l6 332.
,240 ~rc lHsued. to sworn pcr96~ncl
23 nl'C' issued to variolls non SHorn r>crxonllel
ngencies) city'~tnf'(' and nCWHpapel'S.
56 current. and 14 Pl'opoS(Hi ~\"ollld be non
orc needed for t.hc var'lollH ,reasons on u.
including:
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~,ign ,Oll t" bl\l.;j S t
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Parking ulIforCClIll'nt officcrs.....,
Pol ice Aiclcs.... t'lII . . . . . . . , , t . . . . ., .
Reserve offlccrH......,.........
Substation spar~s
East District.... ............
Wc!;:;t. District....,.. ." "......
Be a c h D i s t r i ct.. . . , . I " I , . I
Detective, Burc'nll. . . . . I . . . I . . I
BAck up for dispatc}l....'..........
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Other 1 aw enfor6cmen tager-wi es ill Pinella.s Coun t~.' ,hn ~o rucl i 0 .
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As such any operati~n requiring ~uL~nl assistance or other
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agenci.es.
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In ,the event of a natul'(\.l or civil emergency) communi,cntio'ns
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h'ould be, needed I as Hell as' spnl'e radios for uni Ls. damaged
dUrin~ the emergency.
At ul)y,given point'.in timc, t~le depl:lI'tinenthns nt least 10
.. .rad ios o~L for service'.'or repair.
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JUSTIFICATION MOBILE RADIOS
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Request incl~dcs 5 additi~nal mo~ile radios.,
Total mobile ;radios would increas~ from 171 ,to, IB2;'
The' 5' additional mobile radios would 'be installed i.n
undercover' and, detective vchicles that arc, not'
current~y equipped.
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Clearwater City Commission
Agenda Cover Memorandum
If,
Item II
Hl!cting Dati!:
I 0 ifh3
,SUBJECT:
GRANT FROM HOUSING AUTHORITY
,
,
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RECOMMENDATION/MOTION:
, '
Accep~ a grant fro~ the Clearwater Housing Authority 'in the amount of $177,290
Gl and that the appropriate off icl..ls be authorized to execute!:nmc.'
, BACKGROUND:
The Police Department has worked closely with the Clearwater Housing Authority
~to,obtain funding through the Public and Indian Housing Drug Elimination'
" " Program of the united States Department of Housing and Urban Development. . As a.
, result, the Police Department has been awarded $177,290 to expand its Community
~olicing efforts from Condon Gardens to Homer Villas and Fulton Apart~ents for
,the period of october 1, 1993 through September 30, 1994.
, , '
,This grant,provides funding for the salaries and benefits of three (3)
additional police officers and the purchase and operation of one (1) fully
equipped police cruiser, as well as related equipment, supplies and activities.
A ~opy o~ the grant is attached.
Accordingly, the Chief of Police is requesting authorization to accept this
grant and'to amend the Police Department's FY 1993-94 operating budge~ at first
:quarter to add three (3) additional Police Officer positions, and one (1)
police cruiser with associated garage charges, and the other related
expenditures on a reimbursement basis for the duration of the grant period.
Rev' eWed by:
Ll:gal
Budget
Purchasing
Risk. Hgmt.
CIS
ACH
Other
t:
N/A
N/A
WP'Grant Coordinator
originating Dcpt:
POLICE
/~.
Costs:
S 177.290.00
Total
Commission Action:
o Approved
o Approved w/condftlons '
o Denied
o Continued to:
S $ ,DO
Current Fiscal Yr.
, User Ocpt:
f'-- PO CE
~...,~
Advertised:
Oute:
Paper:
lil Not Requi red
Affected PDrtics
o Notified
lil Not Required
, ,
F~ing Source:
o copi tal, Imp.
o Operating
~ Other Grnnt
AttDchments:
Copy of Grant
Appropriation Code:
181.99361/521
o None
~ Printed on recycled paper
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u. S~ .Departmant of h_~~ing and Urban 'Development
,,'
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'~acksonville Offics, Region IV
301 West Bay street" Suite 2200
Jacksonville, Florida 32202-5121
"a () 2 ~ '
'4., 6PHM2 ~f!"~ rn@rnOWlrn,=\;
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" 11.1 f JUL - 6 1993 '
.1r.1)'~J. HOllSING ~JJTf'G~'T'.
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Ms. Deborah Vincent
'Executive Director' ,
,",: Clearwat,er' Housing, Authority
. .'.,P.O. Box 960
'Clearwater, Florida 34617
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Dear Ms. vincent:
, ,The United states Department' of Housing and urban Development
,(HUD) is pleased, 'to inform you, that YO!1r .Agency has' been selected'
for'the Public arid Indi~n Housing Drug Elimination Grant Program in
the amount of $177,290. '
. ,
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The Department ,will make the funds awarded,to'your Agency
available upon execution of a grant, ,agreement. You will be
,contacted with specific details regarding the grant ag~eementat a
, ~_';:'" later . date. .
'~"'~AIi1"'''''t....oPt~-I'...-.-I''''''''"'''''''f"+~_.J
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The Department congratulates you on being selected' to
participate in this ~orthwhile program. If you have any questions
pertaining to this award, :please contact Reuben Padgett, Resident
;tnitiative coordinator, .at (904),232-1702.',
Very sincerely yours,
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A~PLIC~, pATA: INPUT,FORM
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\" :>~;,rTotaI Unit count: " " 600
Pleas~ complete the following formula to ensure tha t the fWlding amount'requested
\, is correct:' .' " ' ,', .
TO,tal Unit Count as indicated above 600 . , ,
'.2L, . Dollars allowed per unit (see Section I. (b) (2) of the NOFAl i 200' .
Award Amount,' ',.' $126,000
Or Maximum Flat Award Amount (whichever is greater) 1250,000
, ,Applicant confirmed the total unit count with the local HUD Field Office:
YES~ NO_
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,TAB 1
APPLICANT DATA INPUT FORM'
,Application control nUmber: FL
(State)
/ 29075
(PHA/IHAH) .
.
ms empl<;,yer identification number: 59_ 1399006 '
(From Item #6 5M24)
, ~ousing authority: Clearwater Housing Authority
~ Region:,ITState: F1Field Office: Jacksonville
Grant coordinator: DebOrah Vincent
phone #:( 813)461 - 5777
, . . .
Units to be targeted for PHDEP assistance by this grant: 77 Direct, - 319 Indirect
, List the names of the specific developments targeted for assistance under this grant
below:
,',
, Direct: Horner Villas
FUlton Apartments
Indirect: Condon Gardens
Ches~ake Villas '
In accordance with section I.(b)(Z) of the NOFA the following unites) are provided
(pl~ase ,read back of. form for additional explanation): ,"',.
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UNITS:
,>
COUNT
166
Publ~c housing low-rent:
. ..Indiari housing low-rent:
Section 23 Leased Housing:
434
"
Turnkey ill Homeownership:
Mutual Help Homeownership:
. Non-Federally Assisted Public
Housing Located in High'
Intensity Drug Trafficking Areas:
,I
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REQUESTED ACfIVlTIES:
, . .
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. Total funding requested:
"
, ' " Budget
, Line
.,
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Item No.
9110'
,
9120 '
9130' .
. "
9149
...: >, .e...~.." ~;,~. 9150" ,'.,
, .
. ,9160
'9170
9180, '
, 9190
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Adjustment by
'HUD
Reviewer
Amounts (if applicable)
$ 177 ,290 ' lli ,
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$, $'
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$ .$
$' 177,290
Activities
Reimbursement 'of
Law Enforcement:
Employment of
Security Personnel:
Employment of
Investigators: '
, .
. '.
Voluntary Tenant,
Patrol: '
Physical
'. I~provements
, Drug Pre~ention:
'Drug Interve~tion:
Drug Treatment:
, Other Program Costs:
,Hun OFFICIAL USE:,
I
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':~H'~~~~~ ,,'.. :~Tot~i~funding approved by Huo:$ 177,290
'.\'"iJ-l"'~""t';.'" ",;" ." ~~ "(:-\>'\~p'. " ..,. 'l.". u'.. , '
SUh-I~IARY OF PROGRAh-I PROPOSED IN THE PHAS OR IHAS. APPLICATION:
T~s narra,tive (one Paragraph Only-no more than 10 lines) will be completed by the
applicant and used- for Congressional Notificat:i~n. " " ' , , ' ,,'"
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TAB 2
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, ,
FIRST SELECTION CRITERION: EXTENT OF THE DRUG-'
RELATED CRIME PROBLEM IN THE APPLICANT'S
DEVELOPMENT OR DEVELOPMENTS PROPOSED FOR
ASSISTANCE.
,.
II
1. Overview
. ,c
It is clear to all observers of ' the contemporary,American scene that
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'~rugs'and crime are serious threats to the young and old. ,Newspapers,
magazines~and television underscore each day the severity of drug prob~ems
, and related ctime stich as mur~ers, assaults, robberies and domestic
violence; A 1989,Gal~up Poll elicited from the general public the'
perception tha~ drugs are the major problem facing the nation ahead of
nuclear war,' environmental issues or the state of the economy. ,The most
"
"
recent: White House report on the National Drug Control strategy made the
point most emphatically:
~,;",,. ,<,"Fear of drugs and attendant crime are at an al'l-time nigh." Rates'
of drug-related homicide continue to rise - sometimes alarmingly -
in cities across the country. Felony drug convictions now account
for the single largest and fastest growing sector of the federal
prison population., Three fourths of all robberies and half of all
'felony assaults ,committed by young people (statistically the most
crime prone, age group) now involve drug users. II C
, ,
,
The state of Florida and specifically the Tampa Bay area, have had a
serious increase in drug related crime in the inner-city neighborhoods. In
particular, public housing complexes have been identified on the street as
an area where drugs. are easily purchased andc~mmonly used. Not
co-incidentally, the crime rate is proportio~~lly higher in these
neighborhoods.
"
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'\~,-'i';".j~l,'" ' The drug problem in Florida is aggra~ated ~y the geographic factors
particular to the state. The enormous coastline makes it easy for shipment
of drugs into the country. This increase in' traffic increases the
availability of ,drugs and often reduces the cost.
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The drug problem in'Florida can be easily documented. Florida has
one of the highest incarceration rates in a nation that has one of the
.. ,
highest rates in the world. Florida imprisons one out 'of every 366 of her
=itizens, a rate that is higher than California, Texas and New York,- the
only states with more people in prisons - and double that of Canada and
triple of Great Britain!
Further, the specific connection between drugs and crime in Florida
,
. ,
is d6cumented in reports such as The Florida Department of Corrections
Comprehensive Substance Abuse Treatment Progra~ Report of February 1989
~ ,,,,,hieh states:
'~In the last five years, the increase in admissions in the state of
Florida has been primarily the result of drug offenders. ~hese
offenders accounted for 13% of the total admission 'in .FY 1983-84
'compared with 28% in FY 1987-88. II
1
In addition, the Florida Department of Cor~ections reports that 52.5%
:If, the 30,644 ~dmi~sions to the state prison system in FY 1987-88 admit to
'""'f"" . ".1 t .
~sing illicit 'drugs~ however, the actual number of drug use within this
9opulation may be as high as 80-85%.
The greater Tampa Bay area is one of the fastest growing regions in
Jne of the fastest growing states in the nation. More specifically,
?inellas County, with a population of. 860,000, is the most urbanized and
iensely populated county in the state. The problems faced in Florida have
. '
. .
nanifested themselves in Pinellas County. The City of Clearwater is the
,3econd largest. city in Pinellas County with 110,000 permanent residents~
~ike Pineilas County, Clearwater has experienced tremendous g~owth since
vorld War II.
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The Cit~ts permanent population has nearly doubled in the
)ast two decades.
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2.' Documentation of the Local DruQ Problem
The explosive growth of the City and the changes in society in recent
years have resulted in skyrocketing crime rates. According to Uniform
Crime Reports Data, the murder rate doubled in 20 years; forcible sex
offenses increased 920%; robbery increased 553%; and aggravated assault
we~t up 587%. Many of these crimes are directly related to the increase in
. drug trafficking and use.
Crime and the conditions that breed it,are particularly prevalent in
the northwest section of the City, including the Nqrth Greenwood
neighborhood and',the immediate vicinity. , It is an area with low income,
poor 'housing, high unemployment, rates and high drop-out rates. Many
families living in this area are living below poverty levels. The median
income is only 55 percent of the area-wide median income level. More
families in this area are on some form of public assistance than any other
I
.'.11..'1','.....,... r 'I.'>~..' .f' 4
part of the City. Violent crime, drug offenses, property crime and public
order compla'ints all have been statistically over-represented in the North
Greenwood area when compared to any other part of the City. consequently,
the fear of crime is very real. The community survey as summarized in the
appendix shows that drugs and crime are the resident's greatest concerns.
The Clearwater Housing Authority h~s two residential complexes -
Fulton Apartments and Homer Villas located on the fringe of the North
Greenwood neighborhood. The complexes and residents have been adversely
impacted by the area's criminal activity. The residents have requested
extra police patrols for their safety and peace of mind.
'::1--,..... .
\
The City of Clearwater p,olice Department have responded to over 200
calls for ~ervices ~his past year between these complexe~. Those
compl~ints included assaults, auto thefts, burglaries, child abuse,
domestic violence, juvenile problems, robberies, suicides, wanted persons
and weapons violations. In the immediate vicinity of both complexes,
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pelice' responded to 386 assaults (almost half involying weapons), 60
robberies (more than half involving weapo~s)l 425 fights, ,221 bur91arie~,
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152 thefts, 114 stolen cars, 889 domestic dispute~, 500 wanted persons, and
'1,184 suspicious events, persons or vehicles. The root cause of most of
the problems is the prevalent drug use in the area~
3. Demo9raohics
Fulton Apartments is located just east of Myrtle Avenue in,the North
Greenwood stib-division.
.
It is a twenty unit complex consisting of one, two
female headed households.
The complex is 100% black minority with 94% being
The ~verage tenant~s income'is $5,968 and,
and three bedroom units.
9rimarily comes in the form of Aid to Families with Dependent Children.
'rhe. small size of the complex has resulted in it not getting t?e attention
~t deserves from the police department and related social services. The
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)utcome is that crime has increased substantially and is consistent with
, ,
',rug activity. The tenants lack any degree of self-esteem and problems
ill continue tp escalate if lef~ unattended.
Homer Villas is located at 1884 N. Betty Lane - just outside the
)rth Greenwood sub-division. It' is a 61 uni't complex consisting of two
"
ld three bedroom units. It was constructed in 1981 and covers nine acres.
. Le complex has a rac~al breakdown ,with the following: black,46%,
ita 11%, hisp~nic 1% and other 3%:. Eighty-four percent of the co~plex
female headed households with an average income of $5,158. Tragically,
this relatively small community, there is a proportionatelY,high crime
. ]".1.1.":"-,
:e as, evidenced by the police reports detailed above. Ten percent of the
upants in t~is small complex have been evicted 'for drugs or criminal
iviey in the past 'year.
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TAB 3
PROPOSED PLAN
SECOND SELECTION CRITERION: QUALITY OF THE' PLAN TO
ADDRESS THE CRIME PROBLEM IN THE PUBLIC HOUSING
DEVELOPMENTS PROPOSED FOR ASSISTANCE, INCLUDING
THE EXTENT TO WHICH THE PLAN INCLUDES INITIATIVES
THAT CAN BE SUSTAINED OVER A PERIOD OF SEVERAL
YEARS.
The proposed plan is a two tiered one which addresses the need for
greater police presence and patrols and intervention activities., The
concept of community policing has been an' extremely successful one as
. .
evidenced by The Gardens Neighborhood Patrol which was established~in 1986
'in our largest public housing complex, Condon Gardens. Originally, two
officers were assigned to the'" program on a part-time basis and worked out
of, a converted laundry ,room. The following year a permanent police
, ,
mini-station was established and the two officers began working full-time.
A sergeant' and. two' officers 'are now permanently assigned to The Gardens
Neighborhood Patrol on a full-time basis.
They have had a tremendous impact on the community. They have
reduced the drug activity substantially along with other crime. They have
instituted a parking decal program, a bicycle registration and a trespass
log to prevent known drug dealers from frequenting the neighborhood. They
hold bicycle jamborees to teach safety and responsibility to the children.
They have established a Neighborhood Crime Watch and have worked
'.
aggress~vely with the Boys and Girls Clubs to implement an anti-truancy
, .
ca~paign. ' Most recently, they have begun a Law Enforcement Apprenticeship
Program which hires minority re~idents to work part-time as law enforcement
apprentices at'the min~-station to get hands on experience ~hile they are
~ttending t6e Junior College. Upon graduation, the~ are encouraged to
9ursu~ a law enforcement career.
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Asa result, the Condon Gardens community no longer has a reputation
f6r being drug and crime ridden. The presence of The Gardens Neighborhood
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Patrol has directly resulted in:
A decrease' in serious crim~ and d~ug activity;
An increase ,in resident ',involvement for safe neighborhoods;
A,decrease in vacancies; ,
An improvement in tenant selection practices;
A resolution of neighbor complaints without violence or eviction;
A reduction in vandalism; and '
.' Better 'communication between police I residents and child,ren for the
betterment of 'the community.
'The success of The Gardens Neighborhood Patrol is evidence that ~he'
c~~unity ,policing concept is the right c9ncept for troubled neighborhoods.
. ,
. , rle believe ,that this concef>t should be expanded to i'nclude the two other
public housing communiti~s which are experiencing similar problems to those
that were prevalent in the Condon Gardens community prior to the
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implementation of the police sub-station.
We propose to add three addition?l officers to the e~isting Gardens
-'-Neighborhood Patrol to expand coverage to the Homer Villas and Fulton
Street complexes. The philosophy, strategy, 'techniques, objectives and
likelihood for success would be the'same.
The objeciives of th~ program would be as follows:
The officers would attend and participate in mee~ings of C1V1C,
fraternal and 'neighborhood associat~ons and youth groups;
A Neighborhood Crime Watch would be implemented;
, '
A Tenant Screening Service would be established;
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Drug ~ealers and oth~r criminals would be identified and apprehended;
Regular meetings, will be held with the Housing Authority to discuss
pro~lcms with various families, to'work out agreeable solutions to
~vold eviction where possible;
A rapport will be developed with the residents and children to foster
better communication;
Coordination for referrals will be developed to provide assistance
, ,to familie's in need outside the realm of ability of the officers;"
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Interested residents will,be encouraged to participate in law
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enforcement apprenticeship programs. In cooperation with the
S~. Petersburg'Ju~ior College, the City will expand ,this program so
that more minority youths can complete law enforcement-officer
certification training and be recruited for a career in law en~o~ce-
mente The City, through the officers, will cooperate 'with Pinellas
County SChools and the Pinellas Police Standards ,Council to develop a
magnet school program with a law enforcement curriculum. . Graduates
of the magnet school will be encouraged to seek certification as
police 'officers through the open-enrollment police academy at the
St. Petersburg Junior college. The Neighborhood Patrol site would
serve as a recruitment point.
I ,
In addition to the traditional police activities, the police will provide
intervention services to the residents, primarily the children. The goals
~nd objectives of the intervention' activitie~'will be as follows:
Strengthen and empower the resident' council through leadership and
Neighborhood Crime Watch programs. '
Coord~nate easily accessible'activities and training for residents
with respect to intervention and prevention activities~ This would
include contacting existing agencies,to provide ~raining iri life
skil'l classes, parenting classes, and children's programs.
Coordinate,w~th the existing Martin Luther King Recreat~on center,
,a' City.recreation complex, for services to the chidren ~nd adults
which will include a midnight basketball program and other late night
activities.
Coordinate, with the Police Department to expand the Boy Scout
Troop and Police Explorer Post for, the children.
,Coordinate with the City to provide a summer youth employment
program for the children.
Act as, a iesourc~ for the residents in need of assistance.
Coordinate job training and educational opportunities.
"
We know from experience that our first effort must be in the "cleaning up
and sweeping out" t.he criminal element. We propose that the, major portion
'of the 'grant allow us to do,this by retaining police protection. . We are
fortunate that'wehave a'tremendous amount of existing social services in
our community which are available to serve our clients. We intend to do
several renovation projects for the safety and improved living conditions'
,with\Comprehensi~e G~ant Program funds. These ihclude:
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~nstallation of steel clad exterior doors.
Installation of security screen doors.
Installation of new deadbolt locks.
Paint the exterior.
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We are confident that improved living conditions, greater police patrol and
cqordinated social services will have the desired effect of providing a
drug-free, safe invironment for our residents.
We are further confident that the success of the program will allow
, us to' secure continued' financial commitment after the grant has expired.
We have 'found this to be true, in our other community where the City of
Clearwater now funds the police officers assigned although the first
officers'were paid by Drug Elimination Grants' and Community Development
Block Grant funds. In addition, a tlBlue Ribbon Task Forcell has been
'.
established to' support that community.
This task force consists of the
Mayor, the Chief of Police, the Housing Authority and the Executive
D~rectors or department heads of 16 social service agencies. . This group
began meeti~g monthly to, resolve issues of concern and now meets quarterly
as ~the problems in communication have lessened. We propose to expand this
group's responsibilities to include the Homer Villas and Fulton Street
complexes to insure continued service to those communities.
Clearwater is a tight knit community. When one area suffers, the
whole community suffers. We are confident that this grant will act as the
impetus to j~in the forces together for the benefit of the residents.,
, The Authority is a strong believer in the evaluation cornpon~nt of any'
program. The police will be required .to submit monthly reports addressing
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the go'al's and objectives of the program. Meetings will b~ held on a
periodic basis to troubleshoot problem areas and feedback will be solicited
from the residents who are key to the success of this or any program.,
Informational ~ata will be gathered to address the following:
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Crime rate stati~tics;
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'.,:Program, enrollment fLgures;
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Truancy 'statistics;
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N~~er Of' residents participat~ng
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At the Jend of ~he first six 'months and at the 'end of the
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APPLICATION FOR
OMI AJ>9'O'VII "'0, 03<<.004J
t '
. I DAn SVI"lntO A POIoe.nl Id,nlt".,
FEDERAL ASSISTANCE 4/15/93
1 "', If O' SUI "'SSIC)tt, 1, DArt lIfCllVID IV sun: 51.11 Apoltaloon Idlnh''''
,IIDD'lc, "Oil P'.'DDI'e,"on
0, ConllluelOQn ; o Con,IILICIIQ"
t, DAn; /\ECEIYED IV .EDllI.L AOENCY Fl<llr.1 Idlnllhll
fll NI)r'.r;.,,,wucI_ o Non.conttrucI'Il"
S. ""LICAHT IH'Of!WUIOH
L.qlt N,m, Olo.n'lI11on.1 Un"
ClearWater Housing Authoritv Public Housing
A4d/u, ro'" c'ty COII"IY, ,..,,, ";'d I'P codeJ N,mll .nd tllephOnl number o'lh4l person to be conl.c'~ on mlllll, ,nvolvlnO
th" a pploe'loon (0'.1 a'" eod./
P.O. Box 960
Clearwater, Florida 34617 Deborah Vincent
(813) 461-5777
, (W"L01(/\ IDEHTIFlCATlOH HUMIlE" lEitH' 7. "'PI 0' A"1'\.ICAHT: l.nl" IDProDrt". lelllf III 00.' U
[il2J - 11 3 19191010161 A, 51.11 H tOOlpenden' School Dls!,
B Counry I 51.1. Conlrolllld In,hluloon 01 HIQho, Llllln'"Q
C I.Iun.c'p&1 J PIt.llo Unl.llr,1 ry
I f'rPE 0' "'PLICATION: 0 Town.hlp I( Indlln Tribe
XJ N!I* o Conhnu.loon o Rllvl,oon E' Inlllrsl.'1 L IndiVidual
" Inll/munlClpal loA P'aIn OrQanlul,on
If >-I"""on, enlVI IDP'fiPualg IvUerl",n bo_I." 0 0 a SQKI"Ot,lrltl N Oth.r (Speclly! Public Housing
A IncIU? A...'d B OKleasl! Ai.,'d C Ine/.as.e.o\,u.t1on Authority
o Oeerr.s. auJlhlJ1' Olher (StxKl/Y1 .. H......l 0' 'IDIM\. AOlNeY:
- . . ~ Dept. of Housing & Urban Developnent
10. CAU.I.00 0' HDEIU.\. OOlollsnc I I . 1.[ I I I I. OEs.c'UPTIVE nn.t 0' UP\.ICAHT-S 'IIOJECT;
I.SSl5TANCE HUYlER,
fI Tl. E Public Housing Drug Elimination
Grant Drug El~ination Grant
12, AREAS ..."ECTtD.... PIIOJECT le"I's. e~nll'S, Sf.,." I'e "
,
lJ, PROPOSED PIIOJECT' I'. COHQIIESSIO.....L DIStlllCTS D': l Mi,.,l-.",,,,l Rilir::lkic: - qth nic.:trirt
SIIIl Dill Ending 0.1. . Appltclnt ; b, P'OlICI Horner Villas &
10/1/93 9/30/94 Clearwater Housing Authority Fulton Apartments
.
IS: UTI..... lED FUHDIHQ, II. IS ""PI.ICATIOH SVUrCT TO lIn'11W IY STATI IXICUTlY! ()M)f1l1%17% 'AOCUS1
~ ':qdrral 1 ,00 I YES THIS PREAPP\.ICATlON,AF'P1.ICATlQN WAS l,tA~ AVAlLABI.E TO n<e
177,290 STATE l:XECUTIVE ~~R 12312 p~ocess FOR REVIEW ON
tl ADPllcanl . ,00
DATE
C Slall! . ,00
. b NO 0 PI=IOGRA'-A IS NOT COVERED BY E 0 .2372
.
.1,1.0.:'" " 00
0 OR ~OORAI.I HM NOT BEEN SS'LECTEO BY STATE FOR REVIEW
vat"" S ,00
I . PIOQllm Inco",. S 00 17. IS Tl1E ""'LIC.....T Ol!LIHQUl!NT Of'l .....Y 'IDEJU,L Of'"
'I rOTAI. o Yes 1/ . YIIS , . ,,,,ch In ._pl,n.ll()1'1 [2g No
. 177,290 .co
,. to THE lEST 0' IoIY IlNOWLEOOl! "ND IELIE' ALL CATI. IN ~IS A"'L1CATlOH '''U.~.I.IC....noH &/II TRUE "NO COllllfcr, THE oocuWt..r HAS 'E,l!N DULY
l.un'OAllED II... TH~ C;CYEAHIHC 1100... 0' THE "'''PLlCAHT AHO 'HE .....PL1C...H..WILL COIolPLY wm~ tHE ATTACH[D USUIIAHCU " Tl1f "'UIsrAHCf: IS AW"AOfD
.I, r...D\IO N~m. '\' "'uII'\O"11!d !:Iotplll..n'~h...v b T,U. e; TII'D"C"lI "l;",oer
Deborah Vincent ' Executive Director (8 3) 461-5777
~ ~'112J~;;;=~21"~ ~jrJ I 0.1. S".lnotO
4/14/93
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g,ucroo.<! Oy ~I.IB .. 1 ...1' ",,,.u
Authorized ror Local Aeproductlon
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TAB 3C'
REIMBURSEMENT OF
'ADDITIONAL
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BUDGET NARRATIVE
LOCAL LAW ENFORCEMENT
SECURITY AND PROTECTIVE
AGENCIES FOR'
SERVICES
"
.Salarv
":Base Salary (3 officers @ $25,440.00 ea.)
'Esti~ated Overtime ~@ ti~e-and-a~half)
'.',', Holiday, Pay
$ 76,~20~OO
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7 ,,500 ~ 00,
/..
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7,500..00
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Total Salary 'Costs
Benefits
~ .91,'320'.0,0
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$ 7,350.00
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750.00,
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. Workers Compensation
'/ 4,170'.00
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Total Benefit Costs
" $ 19,500.00
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Eotiipme'nt
Polic~ cruiser ($2i,9l0~OO ea. equipped.
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. Equipment
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@
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2,700.00
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TotalEqu~pment Costs
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$
52,330.00
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New Carpeting for Office
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ATTACHMENT
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B:
REIMBURSEMENT OF LOCAL
,'AGENCIES. FOR' ADDITIONAL
PROTECTIVE SERVICES
LAW ENFORCEMENT
SECURITY AND
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;,:""".,.highl,lghted in'this
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Th~, t. Ci ~y
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does
provide
patrols
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grant.
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patrols
'prov ided
are
routine
and 'do
meet
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of
the
City's
Cooperation
Agre!3ment.
Due
to
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relatively small size of ,the co~plexes and the fabt that they are on ihe
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f~inge~oi'a
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The proposed plan will aliow three full-time additional officers'to
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communities ,affected.
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Begin;Ne~ghborhood
Watch '
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x
x
x
x
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Identify;& ,Apprehend
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x
x
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x
x
x
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X'X X
x
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x
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x
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TAB 4
THIRD SELECTION 'CRITERION: THE CAPABILITY OF THE
APPLICANT TO CARRY OUT THE PLAN.
'1. Organ1zation Capability
The Clearwater Housing Authority is a public agency chartered tinder
~. ,
t~elaws of the State of Flqrida since 194,1.
The purpose of the Clearwater
, ,
Housing Authority (CHA) is ~o,meet the housing and other needs of
'low-incom~ 'persons who reside i~ ~he Ci~y of Clearwater. 'This goal is
accom~lished through the management" of the ~ollowing complexes:
"
Condon Gardens
Barbee ,Towers
Fulton Street Apts.
Chesapeake Villas
Ralph Richards
284 family units housing 1,500 people
150 elderly units housing 164 people
20 family units housing 55 ,people
35 family units housing 110 people
50 elderly units housing 60 people
,
" In addition, the AuthorIty operates a Section 8 rental assistance program"
'with the following units:
Sec. 8'Existing
Sec. 8 Voucher
Sec. 8 Mod Rehab
Sec. 8 New Construction Administration
664 units
117 units
32 units
90 units
Within the Section 8 Existing program, the Authority administers a
very successful Family Self~Sufficiency Program' (formerly known as Project
Self-Sufficiency). This program has attracted local, 'state and national
attentIon.
, ,The Authority received the Sustained Performance Award'from the
'?epartment of Housin~ and Urban Development in 1991 for continued good
performance.
2. Participation in Other HUD Grant Programs
'The Authority has successfully administered a Drug Elimination
, Progr~m in the pas~ as well as a Youth Sports Grant and several
"
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Comprehensive Improvement Assessment Programs and Comprehensive Grant
Pl;ograms.
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'The Authority has administered thousands of dollars from the
Community Development .Block Grant, Program and receives several private
'donations from individuals 'and corporations for special projects.
3. Audit Reports
The Authority has two very minor audit findings for fiscal year
ending March 31, 1992 from the independent' financial auditor. Prior to
~ ,that time, there were no audit findings for a five year period. , The audit
findings identified were ,quickly corrected. There are no unresolved'
findings from HUD or the Inspector General's office. The Authority scored
a, 97% on the Public Housing Management Assessment Program (PHMAP) and is a
recognized performer.
4. Occupancy Screening, Vacancy Reduction and Eviction Procedures
The Authority has an aggressive tenant selection poli9Y. Credit
'histories, landlord checks and criminal histories are received for each
prospective resident. Residents are explained the lease and rules of
occupancy in detail and are shown a video produced specifically for CHA
regarding our procedures. As a result, we are able to offer units to those
without known problems. The downfall is that although they may not have a
criminal history, the people that they invite to visit often do.
Historically, it is .~ot the resident who causes the problems in the
community but'the brothers, cousins and boyfriends who prey on the
"yulnerability of the single female head of household. This is difficult
~~i.~~!;" c','. ,
~or the Authority to control and is why we are seeking this gran~.
police coverage' is necessary along with a comprehensive'program to improve
self esteem and self worth to assist the' resident in making better choices
for ~rseJ.f and her community.
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The Authority has maintained an occupancy rate of 98% the past two
years. This 1s primarily credited to 'the drug elimination gra~t
concentrated in, the Condon Gardens community which had the highest vacancy
loss., Attention is now needed at the smaller complexes where problems and
vacancies are increasing.
. ,
The Authority has a stringent eviction procedure which is applied
,
consistently and fairly to those in violation of the lease. Evictions can
, generally be concluded in 45 days un~ess they are challenged by ,Legal
Services who gene~ally challenge on a technical point, t~us delaying the
,
process. ,Although we can successfully evict, the family will often move ,in
with another fma~ly i~. the complex which does not resolve the'proplem.
Again, additional coverage is ~eeded to identify and to take action ,to stop
this from occurring.
5. Governing Board and Staff
"The Clearwater Hous'ing Authority is governed by a fiv~ member Board
" ,who are appointed by the Mayor with the' consent of the four City
Commissioners. Its 'purpose is to set the overall policies of the Authority
and to insure that the policies are being carried out in a~ efficient,
expeditious manner consistent with applicable local, state and Federal
,~~g~lations. The Board is made up of a retired Naval Officer, an
A~inistrative Assis~ant, an Ar~hitect, a retired Postal Worker and a
resident. Three of the five Commissioners have been on the Board since
1979 which allows continuity and grent expertise.
. - ,,: The CRA Executive Director has been on staff 14 years and employs a'
staff of 35 qualified individuals.
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TAB 5
FOURTH SELECTION CRITERION: THE EXTENT TO WHICH'
TENANTS, THE LOCAL GOVERNMENT AND THE LOCAL .
COMMUNITY SUPPORT AND PARTICIPATE IN THE DESIGN
AND IMPLEMENTATION OF THE ACTIVITIES PROPOSED TO BE
FUNDED UNDER THE APPLICATION.
:, I
The Executive Director, Assistant Director, Housing Manager and
Director 'of Operations met with the residents on February 18, 1993 to
discuss concerns that they had and to review plans for the Comprehensive
,
,Grant Program. The 'tenants expressed much concern about the increasing
drug problems in their neighborhood and specifically the problem of
unsupervised children and the lack of police patrols. ,These concerns were
consistent with those rece~ved from nieghbors living in the surrounding
neighbor~~od. A meeting was held with/them in February 1993 to discuss the
problems and solicit their assistance in the resolution.
To determine the extent of the drug related probl~ms'an?to receive
,
feedback from the residents as to possible solutions, a survey was se~t to
, , ,
all residents. We did not wish to intimidate the responder and, therefore,
requested that the survey be submitted anon~ously: We received
twenty-three responses from the,eighty-one occupied units. A twenty-eight
. percent response rate is excellent from the residents and was an indication
of the seriousness of the problem. The majority of the residents responded
" that there was a drug probl~m in their neighborhood and requested greater
police prote~~ion. t~urteen of'the twenty-three respondees stated that
they were very much afraid of dr~g related crime in their complex. One
respondee stated:
"Afraid is not the 'word for it. There are a'few good people in
Homer Villas but only a few you can trust., The=e is a problem being
that at all times at night there are people coming and going~ There
are s'ome things some of us' are, even afraid to comment on ~ II
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'We theri met with the Chief of Poli~e Sid Kl~in'and toured the sites
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He readily agreed that there ~las a ,serious problem' and committed" I
The City of Clearwater
with,him.
.
.. ,
to,US that he would assist ID the resolution.
adheres' to the ,Cooperation.. Agreement and ,is very supportive.
They,
however, l,ike lJlany others-, are limited in funding. 'This grant wo~ld give
( "
us' an op'portunity to ,clearly ShO"'l the benefit of Inc'reased po:lice patrol'
':<'" fO:r. future financial commitment from the City.,
,
On March 25, 1993 we took"the issue'and plan to ,the Ho~sing ~uthori~y ,
I ;
'Board of Commissl~ner5 who readily endorsed 'the plan by 'indicating ~~at
~.', I
. "continu{ng efforts mus~ be made to, totally eradicate the devastating'
, ,
:~': >e'ff~~t' of ~rug a'ctlvity and to e~courage' empowerment of residents ,in all,
L ~ ~ .:' \. ,.. i .
;"::,-~omplexes II .
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<..> ,We 'are confident that with the support of the Clea~ater,Police
~ .';." .' . , ~ j ,
L:-':;epartment', the residen~s, 'the Board of ,Commissioners and' the, Blue Ribbon
.... ..~ .
,
~'~~sk'Force, this program can be 'l~plemented ~nd successful.
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: TAB SA
SUMMARY OF WRITTEN RES IDENT 'COMMENTS'
,
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.' ,information' w,as solicited fro/'fl the residents.
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, "
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. } . I
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of a drug eli~ination' progra~ in Homer Villas is greatly appreciated oy
I,. .
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the' entire, conunun~ ty" .
.. ; ....
The, second respondee stated, II I feel that this' "
'.', will make, a great;' improvement ,in our, area, 'espec~ally for, the children':.
Finally, ,the':,President of the Resident Association' execu,ted the
ce~tificationregarding the submittal of the Drug. Elimination G~ant.
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,CONFIDENTIAL SURVEY
, "
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DO NOT GIVE YOUR NAME!
r
, ,
,>.. ~. ARE' ASKING YOUR ASSISTANCE IN COMPLETING THE FOLLOWING SURVEY' WHICH
,) i, "eLL" ASS 1ST, US' IN DE~ERM1NING THE EXTENT OF DRUG RELATED CRIME', IN YOUR '
"')MMUNITIY 'AND ALLOW US TO' FIND SOLUTIONS TO THIS PROBLEM,. > PLEASE
( ~\KEA'FEW MINUTES TO ANSWER THE FOLLOWING QUESTIONS (CIRCLE RESPONSE) ,
NOT
AT
ALL
Ir. '.
NOT
MUCH
SOME-
WHAT
VERY
MUCH
" j
....j
, "
. IS THERE 'A DRUG: PROBLEM
:,": " '. ,IN YOUR COMPLEX?
.'00 YOU KNOW A NEIGHBOR OR
FAMILY MEMBER IN YOUR
,COMPLEX, INVOLVED WITH DRUGS?
1
2
,3
4
, "
, ,-
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. ....
. r'o
'1
2
3
4
:' .~:i ~~
"
IS THERE A DRUG' DEALING
,PROBLEM IN YOUR COMPLEX?
1
2
3
'4
".,' :
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IS .THERE A' NEED FOR GREATER
POLICE PROTECTION, IN YOUR
COMPLEX?
, ,
1
2
3
4
, . ~ ,'IS 'l'HERE A NEED FOR PROGRAMS
TO STOP DRUG ABUSE IN. YOUR
COMPLEX? .
HAS A NEIGHBOR OR FAMILY
MEMBER BEEN ARRESTED FOR
" DRUG RELATED 'CRIME;' IN THE
LAST YEAR?' .
,1 ,
2
3
, 4',
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,YES'
NO
'ARE YOU' AFRAID ABOUT DRUG
RELATED CRIME IN YOUR
. COMPLEX? :
1
2
3
4
. '" ,::~;.t::)' , . : ,
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: '.' ,EASE' DROP, THIS OFF TO YOUR ~AGER OR PUT IT IN THE DROP BOX.
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COMMITMENT
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LETTERS, OF
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,DEPARTMENT OF POLICE OU PIERCE STREET'
CLEARWATER, FLORIDA 34616.5<495 (813)482.~330'
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, OFFICE OF THE CHIEF
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April 13> 1993-
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Deborah, Vincent, Executive Director'
Clearwater Housing Authority
P.O. Box 960'..
210 Ewing Avenue
<<;:learWater) Florida 34617
, '.I, Dear Ms. Vincent:
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,'Plea~e accept this letter' as an expression of continuing support ~f the
Clearwater' Police Department in application for the Public Housing Drug
Elimination grant. ',' , " " .
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As we, have achieved significant progress of drug inteIV~ntion and pr~vention
, programs within CqJ1don Gardens, I am confident we c~ extend this success,
. 'into other areas of public housing and look fonvard to the challenge of
, expanding our existing program.
The opportunity to extend the principles of community policing in a shared
partnership will greatly benefit the: Housing Authority and our community.
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Please know that the Clearwater Police Department supports and is prepared to
assist, you in any man~er in seeking this grant. '
iSincerely, '.
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Apri1
12
1993
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Concern:
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The s'tart' .of a driiq', elimination progra~ ,in the . Homer: :J1~la5
,community, ':15 ,greatly appreci'a'ted,' by the 'entire' community~,
,The're 'has' been' a lot of concern for' the' small community,. '1'n
,,",regards,todrugs, espe,c1ally with the' children that are1n the,
com~unity and the,~ei~hboring sch6pls '
Th~:effort of
,appre,c:i:-ated in
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Housing 'Authority,.is ,greatly'
all,of their support':'
the Clearwater
this program and
" Thank
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'Carol' '.'Glaze
1860.-A N. ,Be'tty Lane
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Resolution No. 93-10
R E SOL UTI 0 N
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. A RESOLUTION OF THE CLEARWATER 'HOUSING AUTHORITY ENCOURAGING AND
SUPPORTING THE SUBMISSION OF AN APPLICATION TO THE DEPT. OF HUD FOR THE,
PUBLIC HOUSING'DRUG ELIMINATION GRANT PROGRAM. '
WHEREAS, Through efforts of the Clearwater Police Department and
Clearwater Hous~ng Author~ty, great strides have been made in the
eliminaton of drugs at Condon Gardens; and
.'WHEREAS, Continued efforts must be made to totally eradicate the
.devastating effect of drug,activity and to encourage empowerment 'of
, residents in all c'omplexes, ,
" ,.
BElT TH~REFORE RESOLVED, That the Board of Commissioners approve
the submission o,f a' gr~nt to the Dept ~ 9f HUD for the Public Housing Drug
Elimination Program to support the Clearwater Police Department in the
amount of $250,000.00. .
"
.,'
On motion of Robert Aude, s~conded by Ernest Carson,' the
foregoing Resolution was adopted on the 25th day of March, A.D., 1993,
.by' the' followi'ng vote:
RQLL CALL:
AYE
NAY , , ABSENT
: .
Ernest Carson
x
Howard Groth
x
Katharine Griffith
x
, Robert Aude
x.
~xI~
Chairman, Clearwater Housing Authority
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. . Secretary, Clearwater Housing Authority
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. TAB 6
ASSURANCES AND CERTIFICATIONS
This form contains the assurances reqwred by applicants for Federal grants.
The Executive Director of the PHA or ll-IA applying for funding must sign this form
and provide the required cost analysis attachments, if applicable.
The Executive Director of (HA/IHA)
assurances that the applicant
Clearwater Housing Authority
offers
Has the legal authority to apply for Federal assistance, and the institutional,
managerial and financial capability (including funds sufficient to pay the non-Federal
share qf project costs) to ensure prope,r planning., management and completion of the
project described in this applicati~n.
,Will provide certifications and disclosures in accordance with the requirements with
the 24 CFR Part 961.15(c) and section II of the NOFA.
Understands that grant funds provided under this program and any State, tribal, or
local funds used to supplement PHDEP funds will not be used to replace other
public funds previously used, or designa ted for use, for the purpose of this program.
Has assessed its potential liability under State, local or tribal law, and that, upon
being notified of a PHDEP, will obtain adequate insurance coverage to protect itself
against any potential liability out of the eligible activities under this program.
, Understands that HUD may terminate funding if the applicant demonstrates an
unwillingness or inability to: attain program goals; establish procedures that will
minimize the time elapsing between cash advances and disbursements; adhere to
grant agreement requirements or special conditions; avoid engaging in the improper
award and administration of contracts; or submit reliable and timely reports.
Understands that the grant closeout will be in accordance with 24 CPR Part 85.50 and
24 CFR 961.
Will comply with all applicable requirements of all other Federal laws, executive
orders, regulations and policies governing this program.
Understa{lds and will comply with 24 CFR Part 961.10 and section I.(c) of the NOPA
regarding Housing Authority Police, Reimbursement of Local Law Enforcement
Agencies, or Employment of Investigators activities (see attached worksheets).
Signed this 14thday of April 199.2
by:,~~c:z-b~~~ ' ,
(HOUSING AUTHORITY/AGENCY EXECUTIVE DIRECTOR)
Attachment A: Housing Authority Police Cost Analysis '
\ Attachment B:, Reimbursement of Local Law Enforcement Agencies Cost Analysis
Attachme~t C: Employment of Investigators Cost Analysis '
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TAB 6A
CERllFICA TlONS
pART 1:
, , '
RESIDENT MANAGEMENT CORPORATIONS (RMcS)/RESIDENT
COUNCILS (RCs) RESIDENT ORGANIZATIONS (ROs) OR
RESIDENTS CERTIFICATION
"
This certification must be signed by an authorized officer of an Resident Management
, Corporation (RMC), Resident Council (Re) or Resident Organizations (RO) (or, where
, neither exists, by other project resident organizations 'or residents) involved in the
development of the plan proposed for funding. ' '
This, certifies that the residents participated, in the preparation of the grant application
'for the Public ,Housing Drug Elimination program for the targeted developmentCs);
and further certifies that the applicanrs description in its plan of activities ~o be
tmdertaken by the RMC/RC/RO or residents is accurate and complete. '
(CERTIFICATION IS ONLY REQUIRED FOR THE TARGETED DEVELOPMENT)
. ".'<
RMClRClRO Official or
Resi~ent Representative:
.~
. "kwf-s. S.aR''(J~~f,eRf:Y Print N~e & Title, '
SIgna , I, " , , .
Date: 4;h~3 . f~ 0/ .
() . . FCS~ ~ C~)C<
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PART 3:
LAW ENFORCEMENT AGENCY CERTIFICATION
If applying for one 'of the below activities, this certification must be signed by the
Chief of the local law enforcement agency. ' '
The c;mef of the local law enforcenlent agency hereby certifies that the loca11aw
enfqrcement agency will enter into an ,written agreement with the housing agency
and any other appropriate agency or resident group, as applicable:
Check
Applicable Box
YE$ NO
X.
~ntracted security guard personnel. [The applicant, cooperating local
law enforcement agency, shall comply with section I.(c)(l)(i) of-the
NOPA and 24 CFR part 961.10(1)(i))
X'
, ,Housing authority police. [The applicant, cooperating local law
enforcement agency, shall comply with section I.(c)(l)(ii) of the NOFA
and 24 CPR part 961.10(1)(ii)] , , ' , . , ,
I .' .
x
-
Additional contracted law enforcement services. [The applicant,
cooperating local law enforcement agency, shall comply 'With section
I. (c)(2)' of the NOFA and 24 CFR part .961.10(2)]
x
Investigators services. [The applicant; cooperating local law
enforcement agency, and the investigator shall comply with section
I.(c)(4) of the NOPA, and 24 CPR part 961.10(4)]
Voluntary tenant patrol. [The applicant,. cooperating local law
enforcement agency, shall comply with section I. (c) (5) of the NOFA and
24 CPR part 961.10(5)]
x
~ef of Local
Law Enforcement:
'. ,'i~:r,:i; Chief Sid Klein , ' ____~ ~ /dv ~
Print Name &. Title Signature
Date: 4/13/93
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orug 'EUmlnatlon Program Application
Certification for 8 Drug-Free Workplace
u.s. tMpanmtnt ar Hau.ln;
and Urbll" Dt~OprM"'
()IIaao cI PubIIo ..s ...." ~
ct.
OMS No. 2$77~ l.~, tW3'JI2)
PubIC Re~ Bun>>n tor hi ~ 01 anlolmaon w .....*' to .--oe 0.25 houri P'ff rn.por'lM. I'odudIng .... aM kv ,....'".19 Wlmdonc, ,
~ .lliIw.o doala 1.otJI'CM, O~'lQ W\d maintanng "" .. nMdtd. WId ~1nQ' ~ ~ .... ~ cst wdo''''K1il. Send OOITIo'-.nb
~no hi burdIIrleltmabl 01' ant ol'ler..PfIC( of ~ ~ or ~ ~ IUgOePMS tor ~ng Na ~o to" ~ ~
OfIcIf, ~ of tn~ P'OiaoM and SVttlml. U.S, ~ of Howftv Md ~ 0"'.0fl0'IItl "- WMNngton. D.C. 200& 10.:.00; and to .. 0fIGIt of
~nt.-.d Ekdgel. p~ ~ Ptofect (257700044) WaahlngD1. D.C. Z0503,
~ NwnlI: at aAP,
..-... ~ F.. v_ '" ~
Clearwater Hous ing Au thori ty .. u.....IIJIoIQIlI(I".. --':
f'rClQIWW~~~GrwlI~:llnWI.onel g Im~nat~on .~w.tr"'~23.
OCewlopm<<\I DelAP DOpefalinO ~ Os.c.23 L.MMd Houmg == .::'=-:. =~
ActinJ CJQ beh< ol1hc above named P!-WIHA as its AnthOOz:cd Of'f1dal.l make the (o!JoMnl o::rti.ficasion and q:ro:rnents 10 the Dc:panmem
or Housini and Urban Develop~t (HUD) rcprdin, the Ji1ca Usud below:
1. 1 ct:rtl/y LIw the above named PHAIIHA ...m JlC'OYidc. drua-f:rccs wortp1Ice by:
'.. Publishing a statement notifyina employees zhat the anlawfu.l (1) Abide by the temu ol chc: SU1emc:nt; m\d
manuIaaure. disuibulion. dispensini,. pcl:SSession. or QIC oJ . (2) Notify the c:mpioyer of In)' criminaJ dlul JWute eoovieUQQ
canroUed substance is prohibl1cd in the PHA'sIIHA'. ~ for. vio1Itioa OCCUfTiD, in the worir:plax: no 1alu than rr.-e
Ind specifying the actioru that will be tIUn apinst emplo~ days aftet JUCh conviaioo:
for viol.a1ion 0( such prohibition. to NodI)rinIIhe HUt> F&dd Office 'Nithin lien days If'1.er ~
b. 'Establishing. drui-Crce awa:re.oeu ):IroiWn to inform employ. notieo UDder ~ d. (2) from an emp)oycle or othc:n.1s:c
, ccs Ibout t.be foUowinr, n:c:eivinJ: ..::tall notice d JUCh c:oovi:tioc;
(1) 'rbc danlers 0{ dIu".bwe in the ....or1cp1acc;
(2) TbcPHA'lJIHA'spo&y ot~Icku&.ftt.e workpla::c:; I. TIIcinI oae cl Cbe (ollowinJ cdons within 30 days at ~
(3) Any available druI coonttJ~, rchabU1~ I11d anplO)'ClO DOCico Dbdet subpltqnpb d. (2) with respect 10 IltI)' ~
ISIblancc proanms; aDd wbo b II) Cl'IDvbcd:
(~) 1'bepenaIti.euMunlybeimpoledupoaempJoyocafordnlJ (J) TIkiq ~VI"";,u; pC;fIoanc1 a:tioo qainsl m:h all em.
"-._ . ,_..: . t_ .'"- ~l__ pioyee.up CO Ind mcJl.Id.inI tc::nnbwlon: or
.~ 'V10~onJ ocx:um.nr iQ ~ ...-.....-.... (2) ~ IUCh tm~ 10 pcticlpllO ,-dsllCDily m .
to MUin," I requirement tbatf11d2 anployeoolLbe PHMHA be drUJ "'."'JU~ or~ p-osramapproYCd (or
,iYeft. copy of UlC JWeIMOl requ1mS by p&rIp"IIpb a.: IUCb ~ by I Pedetal. Swo. or Joc:aJ boa!th. law .
:L Nod.fyiq tho employee in tho IICIttlmClnt roq~b)'..~ torccmmt. or otbct ~ qoax;r.
a. that. u . c:ond1tlc:tl ol c:mpJoymmt ,.,ilh lhc P'HAIIHA.1he J. Makiq. JOOd filth cCron to ccm1a:oo ., mal.,tam I draI.frtIo
employee will do the ronowin&: ~ cb'oo.P ~tJdon olpnr;nrpbl L cbns t.
tN1HQa ,. U.s.C. 100' ~a. MlOnG oaw '*"o"1l1al..tDMW~ _ wIIIngfy maMI Ilt ute.. doc:ulMn' or MtIIlc-rillO q......~.
~t .Ita""*,, 01' entry, ~ fin{ IMOIr ~ .. ~ of fI'r/ ~ or ~ of ... UnIed ...... ....... be not matt '*' .10,oco or
)ONl'j lor no( men !\an flw ~, Of bclf\.
..
ltS tor Work Per10rtnlDet. The PHAIIHA &haU 11A in tbc 'J*C provided below tho 1iIo(1) tot' the pcr1orm..tina1 at wc:xkdano in tOOaOttbl
lh the HtJD fu:ndlna or the ~ty ahown above: PiKe 01 Pw:rlomsanoo m.n include the meet addreu. city. county. Stale. aDd
I code. (I!moreapa.eeis needed. aua:b additiooal PIIe{') thoame$iz:e u thiI (oem.. 1.dendfy eICh shoet with the PHAJD{A lW'QC andlddtcu
1 th~ proeram!tcuvity receivinl IWlt tundini.)
Homer Villas
laRA N. Rett~ l~oe
Clea~var.er. florlda 34616
Fulton .o.pa~tments
lh10 fill trm ~YQn~l~
ClearNater, rl0r10a 34615
!:~. n:.. I ~ 01 Aun:walld ~ 0lIc:ui)
.:
_ DeIx:rah Vincent, 'Executive Directot'
A.II :
L2/~~a,.~~<c.L Ck~r...<-/~
4/1ld93
lDrm HlJO.IOO1D (IHi)
19i. KIIrdlOoQ 7~1T.'; 10&,", ". 741S.1
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CERTIFICATION REGARQING DEBARMENT AND SUSPENSION
By signing and submitting this proposal, the' applicant. defined as the primary
recipient in accordance wtfh 45 CFR Part 76, certifies to the best of its knowledge
, and belief that ft and its principals:
(a) ore not presently debarred. suspended, proposed for debarment, declared
Ineligible. or voluntarily excluded from covered transactions by any Federal
Department or agency. '
(b) hove not within 0 3~year period preceding this proposal been convicted of
, or had a civil Judgment rendered against them for commission of fraud or a
criminal offense In connection with obtaining, attempting to obtain, or performing
a public (Federal, State. or local) transaction or contract under a public
transaction: 'violation of Federal or state antitrust statutes or commission of
embezzlement, theft, forgery. bribery, falsification or destruction of records,
making false statements, or receiving stolen property.
(c) ore not presently indicted or tor otherwise criminally or civilly charged by a
govemmental entity (Federal. state. orlocol) wrth commission of any of the
offenses enumerated In paragraph 1 (b) of this certification; and
(d) have not within 0 3-year period preceding this application/proposal hod one
- or more public transactions (Federal, state, or local) terminated for cause or
default. .
The applicant agrees that by submttting this proposal. tt will include without
modification the clause'entttled .Certificatlon Regarding Debarment, Suspension.
InellglbllHy, and Yoluntary Excluslon - Lower lier Covered Transactions. I.e., with
subgrantees or contractors. in all lower tier covered transactions and In 011
solicitations for lowertlercovered transactions in accordance with 45 CFR Port 76.
Should the applicant not be able to provide this certification. an explanation as
to why should be placed after the assurances page in the application package.
Signed this 14 th
Day of April , 1992" 3
'.'~'.... .
by:
~./A-.LA..e<-&~~-/-
, (Housing-Authority CEO)
Deborah Vincent, Executive Director
,
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APPLICANT'S ANTI-LOBBYING CERTIFICATION
Each applicant must sign either the Certification Regarding Lobbying
or' the Standard Form-LLLt Disclosure of Lobbying Activities and
include it in the application as Exhibit 21. Section 319 of Public
Law 101-121 prohibits recipients of Federal contracts, grants, and
loans from using appropriated funds for lobbying the Executive or
Legislative Branches of the Federal Government. A common rule
governing the restrictions on lobbying was published as an interim
rule 'on February 26, 1990 (55 FR 6736) and supplemented by a Notice
published June, 15, 1990 (55 FR 24540). The rule requires applicants
for and recipients of assistance exceeding $100,000 to certify that
no Federal Funds have been or will be spend on lobbying activities in
connection with the assistance. The rule also requires disclosures
from applicants and recipients if nonappropriated funds have been
spent or committed for lobbying activities if those activities would
be prohibited if paid with appropriated funds. The law provides
substantial monetary penalties for failure to file the required
certification or disclosure. This does not apply to Indian tribes or
I~, tribal organizations, or any other Indian organization with
respect to expenditures specifically permitted by other Federal law
that are not covered by the definition of person" in 24 CFR Part 87.
Attached are the appropriate certification and the Standard Form-LLL.
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS AND COOPERATION AGREEMENTS
, The undersigned certifies, to the best of his or her knowledge
and belief that
(1) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of an
agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding
'of any Feder.al contract, the making of any Federal grant, the making
of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment or modification
of any Federal contract, grant, loan, or cooperative agreement.
.
.
. ,
(2) If any funds other than Federal appropriated funds have
been paid or will be pald to any person for influencing or attempting
to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection
~~th this Federal contract, grant, loan, or cooperative agreement,
the un~ersiqned shall complete an submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its
instructions.
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: (3) The undersigned shall require that the' language of this'" \
, . certification be included .in the award documents for all fJ~aWard8' A\
, all tier. (including subcontracts, aubqrants, and contracts under '\
, 'grants, loans" ~nd cooperative agreements and that all subre,cipients
ahall certify and disclose accordingly.
, ,
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,This, certification is A material representation of fact upon. .
which reliance was placed when this trAnsaction WAS made or entered
int. Submission of this certif~cation is a prerequisite for making:,
or entering into this transaction imposed by ,section 1352, title 31,'
u.s. Cod~. Any person who' fails to file the required certification:
shall be' subject to a'civil pena.lty of not'less than $10,000 'and not':,'
more than $100,000 for each such failure. ,,','
Bxecuted this 14th
day of
April
, 19~
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Deborah Vincent "
(Typed or Printed Name)
Executive ,Director,
,(Title, if any)
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PART 4:
CHIEF EXEClJ11VE OFFICER (CEO) CERTIFICATIONS
. '
,
The following certifications ~ust be signed by the Chief Executive ~cer of a State,
unit of general local govemm~t, or Indian tribe in which, the projects proposed for '
assistance are located.
The CEO hereby certifies that:
(1) Grant amounts provided under this part will not be used to ,fund activities
,currently being Wldertaken by the Jurisdiction to address the problem of drug- ,'.
related crime in these projects; , ~, :
(2) The locality is meeting its obligation under the cooperation agreement with the
PHA/IHA regardi~g law eiUorcement obligations; and '
(3) Any employm~t ,f9r ~C?~tr,~,C~ s~~!:Y guard, ~O.45~g ~u~o~ty ~!:~/hll;~ .~J :,~ .~, ': .
reimbursement of loca11aw enforcement agencies for additional tie~;unty. and . . '
protective sei'yices, investigative serVices or voluntary tenant patrol activities to '
be provided meet the ~equirements of section I.(c) of the NOFA-, and 2~ CFR
part 961.10(b). " ,
Michael Wright,
,City Manager
Print Name &: Title:
Date: 4/13/93
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Federal Regt.ter I Vol. 54, No. :M3 I WedneedftY, December 20. 1989 I Notice.
._1
5232:
DISCLOSURE Of LOBBYING ACTlvmES "
Complete thi.lonn to dl'ldo..lobby;nll actMdel purtUMlt to 31 U.S.C. 1JSJ
(See feven4 'or public bunkn dllclcnure.)
~~OM'
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,. T". 01''''' Adion:
r:-1 ,I. coottact
LW b. lI,ant
c. coopentM ~I't
d. loan
e. lOin KUulf1tee
,. lOin In su rlnce
2. Statui 01 Fedeu' Acdon::
[i] I. bldIoHerJappllutJon
b. Initial IWlrd
c. post-lWard
1 .~ Type:
~ a. InltUJ RIintI
I.!!..J b. l'lUteNJ dWl..
For ""........ ChMts. 0nly1
ye. quat1er _
d..it. of last repott
So U IqKMtins Entity. No. . II ~ Enlct' N~
and Addt~ 01 P'rimr. .
4. tUme..... Ad4rctI 01 ~ &liCity:
~ Prime C Subr."",dee
Tier _, i/ known:
Clearwater Housing Authority
P.O. Box 960
Cleal,~ater, FL 34617
c tetdoftal DIstrict. if known: 5 t h & 6 th
... Fedefll DepMtmmUAaency:
Dept~ of Housing and Urban
Developnent
c Ofttrid. ;/ ~:
1. Frdc-t&l hOKr&ca H~
Public Housing Drug Elimination Grant
CfDA Number, if ~;czbJ.:
1. Aw.d ~ ;{ known:
5 177,290
b. IndMdiAalt Pcrf~ Scnkn linc1ucWlI ~dr", rI..
diN.ren' front No. 70iJ
ffas' nlI'M, fint NIne, MDc
L Fe4et.. Act\on NUInbet, if Mown;
Unknown
,.. L Hame..... ~ oIl.ubbt '"' EnUty
(if indlvidu'/, I.s, /WM, /in. n.vn.. Milt
N/A
11. "~of 'aJlMftl ((:'~k ,n rh~t IIppIyn
S c actuM C planned
if
13. Type of P~'" (chtct 111 tN' appIyr.
C .. retllnef
C b. OM-llme fe.
C Co commllsb\
o d. conlin..n''''
o .. defem-d
o f. otheiO Jpedfr-
12. Fom. 01 ..~ (chIcle ~I "'.t ~h
C .. e.uh
o b. In.kInd; lp<<lfy: n~ture
... aJ 1M:
,4. &rid 0ftt:rIp&'- .. s.Mcet Pm........ _ to M hriOf1M4 M4 OatI(l) 01 Scrrict. ..... IIftcll'l'b). ~c:b).
Ot ~t) cCMl&acte4. tOt ,.,.... hMlcatC'4 ... Ittftl 11:
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. r::..'~ '1L C......td_ -...w 1f.uJ...A, IIII.IdaMI
cv...
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SlpJ. e. .. I .h't..4c,,( c.z/-- (/ 'L-1'" r.J7
.......~. Deborah Vincent
1"Id. Executive Director
T...,tu(t181:1J2: 461-5777 O..r. 4/13/93
I'" f~ 1 ~.. ..............QII........ It ....... ... ... J I u.s.c.
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Applicant/Recipient
Di~elosure/Update Report
U,S. Department of Housing
and Urban Oevelopm.mt
Offico of Ethics
1'r
O,MBApprtlva! No, 2525.0101 (oxp. 12/31/9.4)
In.t,uctlon.. (Seu Public ROPOl1inll SLQlomom and POl/Bey ACI Slalomont and dOLQikld IntllUctlon, on pago ,4.)
Part I Applicant/Recipient Intonnallon Indlcato wholhor this Is .n InItial Report
1. ApphcanVRoc:ipfllnt Namo. Addrou. and Phono lincludo IIrU8 coda)
Clearwater Housing Authority
P.O. Box 960
Clearwater, FL 34617 (813) 461-5777
[X]
or .n Update Report 0'
Soc al o<;url1y Number or
Employer 10 Number
59-1399006
2. ProlaetAaslSlodIlo bo Aufllod (ProJoeVActlvlty namo ~m~or numbo, Bnd h. 10000tlon by Srrool addrou. CIty. and StaiD)
Hom~~ Villas - 1884 N. Betty Lane, Clearwater, Florida
Fulton ~partments - 1610 Fulton Avenue, Clearwater, Florida
3. Aulslllllce RoquQltodlReeolvod
Grant to eliminate drug-related crime in
public housing'compl~xes.
Part II. Threshold Determinations.. Applicants Only ,
1. Are you requllstlng HUO asslstanco for a specific project or activity. as provided by 24 CFR Pa"12. Subpart C,
and have you received. or can YOll reasonably 9xpecllo recnive, an aggrogal9 amount 01 aU forms 01 coverod
asslstancQ from HUO. Stalss, and unUs 01 gonerallocal government, in axeD:;:; 01 $200,000 during lnll Fedoral
fiscal yoar (OclobQ( t through Seplember 30) In whIch the application Is subinlued?
" Yell. you must complote the remainder 01 this report.
If No, you musl sIgn lho ce/11f1callon below and answllr the no~l question. / /" '~
I horeby C9ftily lhat Ihls Informallon Is truB. (Slgnalure)' ~bCL I'~ ~.d Co, "-
4. HUD Program
Public, Housing
Drug Elimination
5. Amounl RoquestllGlRocoiwd
$,
177,290
BEJ V.s
DNa
Oato 4/13/93
IRJ Yes 0 No
2, Is thIs appUcalton for a specific housing prolect that Involves othor govornmenl assistanco?
II Yes, ,you must complole Ihe remainder 01 this report.
If No. you musl slgh this cortiflcatlon. , _ ". ,,/ /.' /'?
I haroby cettily that this Information Is ;ruo. (Slgnaturet:i2(/""z"i. c.:~C:.<..c-~ Dala 4/13/93
II your answers to both questions ara No, you do not nQed to complete Parts III. IV, or V, but you must sign thg cDrtiflcallon at lhG 9nd olth9 report.
Part III. Other. Govornment AssIstance ProvldedlRe uested
Do rtmonVSlB.I~IA on Name andAddrellS
~ I,
,1) City of Clearwater
Community Development
Block Grant
Grant
$16,000
of Au Is tnnce
T
Amount R
estlJdl?nwidod
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) thera other g01/srnmunl assistancG thaI is reportable in this Part and in Part V, bUllhal f,s roportud only In Part V?
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1 :hnra 1s :\0 other 90vernmenl assistance. you musl cortify tnat this infcrmaticn :s ~r1Jll', , ,; , ~
1oroby cortlfy that this Inlormatlon is Irue. (Signaturet. ~ /..-Wt' "Cl:./<- {/ .-<:-/"-C- ~r--
Pago t 011
DYos
'KJND
4/13/93
Dale
lorm HUo.2nO (1192)
,.1. See 102. HRA 1989; PI. tOl .235
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Part IV. Interested Parties
Alphabetical ~lt 01 .U 'petsons with a (aportable finanelal
, In.....t1,, !hI PI'D;.ct or .ctivity. ' , I .
.' lfor Individual., give tho tast namo fitst)
.j
Social Sia.ltity Numbef or
Employ" 10 Number ' '
. TyPG 01 Pal1lapallon '
In PtDjec:tlActlvily .
I' Flnanc..lln'....'
, In PtoJoctlActi~ly
. ($ aild %) ,
1$'177,290 100% <
,~'1) 'City of:Ciearwater~Poiice
, 'Department
~9-60000289
Sub~grantee
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I hereby cenlfy Ihat thl. Informailon Is true. (Slgn.lurK- cAaA::~0 ~' ,.- .A-""'~-
Page 2 Dr 1
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4/13/93
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.'~ ""'part y. Report on E,xpected Sourcos and Use's at Funds
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Source
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$177,290 Public Housing Drug Elimination Program (CFDA
U.S. Department of Housing &'Urban Development
;451 Seventh Street, S.W., Room 4118
Washington, D.C. 20410
14.854)
" $16,000 Comnunity
, Ci ty ,'of Clearwa ter
P.O'-Box 4748
'. ' Clearwa ter,. Florida
Developnent Block Grant.
34618
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, If there are no sources of funds, you must eertily that thl~ Inlormn\lon Is truo.
" Ihllrllby c(l~lfy thBllhfs!nlormatlon Is true. (Slgnatura)~k';..r-('.da,.G..
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Date
4/13/93
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, $177,290
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To acquire security and protective services ~nd drug inte~ention progr~s
from the local law endorcement agency.
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, '.,. II there are ~o uses of funds, you, must certify thallhls rn~n Is true. ~
' ~~::;.lh.reb)' certify l~at \hls lnformatlCn Is truo. (Signature), ~'I'~ ~
..', ~. Cef1l1lc.\IDn, ,
W.ml~CH It you knowing,>, rtW.e . fa1&e ItI,*Ml\t on this tOrm,)lou may be 1U~8C' 10 civi onrimlnal ~nalIi.. under Secl)on 100' otTItle 18 Dtlho Unll8d sUr.tel
Code. In'adddon.;my pot$OIl who knowingly.tnd matorl.1lly violatlls any roquirud disclosuro ollnlormadon, incluCing inlontlonal non.cisdcsuro.ls ~l:bioCl to:lvil
mon-v penally, not ~ .)'CI4td "0.000 Itlr.Kh vloIation. . .
IciJi'tl1y thRt itU. lnlocmo.lIon tlll'U8 and compllllO.
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CITY OF CLEARWATER
Jnterdepartment Correspondence Sheet
FROM: ,
Micha~1 J, Wrightt City Manager
Sid K~ei'nt~hief of p01ice~
l' ..I 'I. 1) ~n03
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City ~Aonager,
COPIES: File
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SUBJECT: Police Hiring Sllpplemei1t PrograJl1 ,Respo'nse to Commissioner Thomas
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DATE:
Septeplber 17 t 1993
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Prior to re'ceipt of Commissioner Thomas's att.:1ched memorandum dated September 13,
1993, I tlad initiated a request for materials' rebting to this grant. ,On September 2, 1993,
the U:S. Departm,ent of Justice, Oftice of Justice Prograllls, IIBureau of Justice Assistancet"
r'esponded to, ollr reques~ for, inforn1ation on their Police Hiring Supplement Pl'ogl'um.
Upon review of the grant criteria, I feel this would, be an allpropriate avenue from which Lo
add 'police ofticers to our community policing program, specitically th,e Greenv';ood '
, Neighborhood Patrol. The program goals 'outlined on their attached fact sheet retiects our
philosopilY, on community policing as related to prevention of crimet promotion 'of p':oblcm
solvirlg, and the enhancement of public safety. If it is the consens,us of the City
Commissiont we VliIl show a public safety n~ed and a clear strategy foracomlllunity
policing coordination/inter-action plan. Our proposal wOllld be foqused 011 the expansion of
our existing Greenwood Neighborhood Patrol coverage via the addition of one (I) poli~e '
sergeant and five (5) police officers.
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Financially there arc several issues that need to be discussed in an expedient manner in order
to be timely in our pursuit of submission for funding. I need policy direction as to our "
intention to actively, proceed further. According to stipulations set' forth in the grant, the
City of Clearwater ,will be required to ~how a commitment to this program by:
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, /I 1... paying for a share of the officers salary and bene1its over.a three year period,
a hypothetical Federal/City split per officer is' attached for an example.
'#2... providing a COlltinuation and retcntiOll plan describing hqw the City of Glearwater
intends to continue the program 'and retain the positions created with program funds
fOllowing the cdnclusiOll of lhe grailtpcriod.' ,
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Memo to Mlchael J. Wright
. Police ~Hi'ring' Supplement Program
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. #3.::a budget and budget narrative that identifies salary and fringe benefit costs 'must be
" included within the application. In addition, any other sources of funding or lack '
thereof, must be .explained and included with the application.
:It,.is'anticipated that this "Police Hiring Suppleme.nt Program, II would have an approximate.
. budgetary. impact of $104, 166.00 for the first year, $107,29I.OO,for the second year, and
, $11O;509~OO for the tllird year. After the. third year the City of Clearwater would be '
, . required to comniit to a,continuation of the program at an estil11atedc~st of $300,000 'per
. '. year.
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'. 'The application/award .dates will be considered in,three rounds, with deadlines or-October
" '14, November :1; and De~ember 1, 1993. .A good deal of work is required to be c0l11plet~d'
in order to nleel these deadlines. Prior to concentrating our efforts, I need to. know if the
,City is ready, f~)f such. a coinniitmellt.
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,AccOIodillgly, Iwould.ocqucst that this issue be scheduled foro discussion at the Octobel'
. 4, 1993 commissiOl.l meeting, .', ,
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/.' o' ,.5EP-14-1993 139: 19. FROM CLI,J.' CITY rlANAGER
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POLICE OFFICE p~el
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CITY OF CLEARWATER
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p, Q. BOX 4748
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CLEARWATER, FLORIDA 346184748
'. City Commis~ion,
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MEMORANDUM
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TO:
Michael J. Wright, City Manager
Fred A. Thomas, Co~missioner '( /;
Mayor and Conunission .'~ I/-
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FROM:
COPIES:
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September 13,.1993
RE: The Police Hiri~g Supplement Program ,
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Attached please find a copy of a memo from The United States COnfEm;!nCe of
Mayors, and1an article' from NafiQnts Cities Vveekly. Both documents discuss,
the ,availability of funds for salaries and fr~ge benefits of ,'hired or' rehired
sWOrn law enfor~ement officers., "The program will make $75 million' in
ma,tchi~g gra1).ts available to cities with populations' under 150,000. . . It It is
something for us to' pursue. Please keep me informed.
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CL.I,l. CITY MAtiHGER
; &-31-Q3 ; 4:5~PN
TO
POLICE OFFICE P.02
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S~P-14-1993 09:20 FROl1
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THE UNITED STATES CONJ:hKr.NCH Ur' MAYU~
\6.20 m nuxr. ),'OknWf,S'S'
~~I be. 20006
'rHUIPHCTh'J (20%1293.7330
PAX 1101) :93-1352 .
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AUgu.t '1, 1993
'1'01
L:p~J!!V:lSSION
(,REGS
Dilte SEP 01 \993
CITY CU:H~
'.rh. 'Mayor
Yroml
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J. ~horna. coohran,fEx.cutivo Oir.otor
~hg polio. Hirin9 SUppl.~.nt Progr~
fl.'
, y..t6r~ay th. U.S. nopar~.nt of Ju.~1ca ~ailod out
applications and quirt.linea tor th. pol~c.' Hiring
Bupplaaant Preqr~~. ~h. conterenca ot Hayora .uppl1ed
OOJ With m&ilinq lab.la to~ all mayoral aD you Ihould ba
reo.ivinq your copy .hortly.
'l'h.rouCjlh. this new pro9ram, $1!O million will bG
available ~i:'eetly to oit;l.e. encS other lOClal juri84iet:ion
tor n!rini ahd rehirinq ftdditional 8worn l~w enforOamant
c!fi~.ra as part ot an ov.r~11 fttratagy to a4dr.~8 cr1~e
c'me! r~l&tfll:1 problGllU:I' throuqh o01l'lIlluni1:y pc11cinq. The
fund. will pa~ a po~ion of the 8alary on4 tringe benatit
ooutB tor these ot!ioare tor thr~. years.
~ppliClationa will bo C:!cml:idered in thrQb round&,
wi~h deadlinea ot October 14, Novnmher 1 ahd Oecemhor 1.
Awa.rds are eXpBct.c:l to 1:le J1lDde before: tho end of the
D~lan4ar year. .
Attacned ilS a tAct ohAat. whioh providas 'turthor
deta11a on tho program. If you have qUestions ~out tho
~roqrl!Jll, Dr" you 00 not receives the appl !cation by i:he end
of thie wee" or aa:::ly nft>et "".ek, 1'102111. oontaot. tha
BurQaU at Justice ~sa1~tance at the U.S. Dep~r~ent ot
,,"ustiae. Call ei'ther the ReGpOnDO Center (ltlst.abliah$d to
provid~ QADiDtanoe in preparing.thg 9rant ~pplioationo)
at (202) 307-1480 or tne Discretionary Grantc pivision at
(202) 514-~94'.
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5EP-14-1993 09120 FROM CLW. CITY 11ANAGER
SENT, er: ; e-~1~;3 : ':SCPN
TO POLICE OFFICE
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P.C3
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20221323$2"
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POLICE HIRING SUPPLEMENT PROGRAM
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FACT SHEET
PROGRAM GOAlS
,To MWe the number of rwom.l1w enrorc.mcrn ot'f\ttn lervin, atOM wbcre lb,,y Jr. nctdocl mono
. to ImprOve the 1on,-tetD1 abUlty or l&w c.nro~mcnt 'Jen~'" t.o I:llPJc in oommunlty flPUcl.ca b~'
deployln1.addltJonaJ .worn llw enforcemetlt offictn.
· . '. 'To Improve public lafet)' throulh innovative c~lme prevMtlon, \ncludlng COmn1unlty pollelng.
.. To hIr. addlUOIla11lw enCoreement offictn to \ncruu J\\lOrD offiCI: deployment and ~pand c:ommunJty
poUclnl dtalpe<t to prevw crbne. promtlle problem ID\vhtE, and cnbance pubUc Ilftty. '
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· To rehire law tnforument offi'=CrJ who hlV~ been' laId off (as . result of ctlte and Ioctl budget
reductions) to incrUSt sworn officer deployment M6 expand eommunlt)' poUelll,.
FUNDING
.
The $150 mUU~n \va\11ble for \hI. program Is put of the luppl.Jnant8.I budiel .ppI'Opria.tJOIl requested
by'Pmldll= Clinton. $75 mutlon If IvaUable lor Jutudlctioru at Dr above 150,000 populAtion: $75
mIlllon for thoSt bdow 150,000. '
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GtaDt fuJJdI are aytUable only for the J:~arles llid fringe beaefitt of h1red or reblrcd sworn law
~ol'~ment ~ff1cll's over I thret>yw period. Fundinz for overt1J'D~ ~oU:$ is prohlbltro.. '
· The prozrAm wnl provide lundlni to blre up to 2.,100 aMeen.
AWAJU) AMOUNTS
.
$J mlUlon mulmum for JurJsdict10JU below 150,000 ppp~lltion.
. $2 m~lIon ~lXhlluln for ~urlJcUct1onl betWe;=n UO,OOO lnd 749,999.
53 mUHon mulrnum for Jur1.lldlctJoru betwoen 750,000 a.nQ 2 mlllior.',
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· $4 mUUon mlxhnum for JurJlidh:tlolU above. Z mtUion populatlob.
FED~AL SHARE
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, · Federal shan per otnw may Dot ex.Cted th~ ilutet of: (1) 75 perecTrt o~ ~e to~ uiAl}' lad 'benentJ
oV~r the life of the vant. up to a muhnu~ of $75,000; m (2) SO percent of the rotAl',alary ~ benefitS
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'SEP-14-1993
" S~HT 9Yl
09121
FROM
CLW. C 1 TY 1"ANAGER
": ~"3'-i3 : ,e: 55PN
TO
POLICE OFFICE P.04
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202U32352~
VIA SUREFAX:' ,
o\'Or tho niD of the Jl'lnt. Fedora) .hate pin" offic:tr may be )nereuocl upon .ubmJlllon of IIvld.nee or
utraordlnuy economIc ttltd~htp. '
WGIBILJIT REQunu:MENTS
· 1..:.w tnWfOtmBDt 'SezlC\e:s, or l colUort\a of law enforcement .,enclcs, thBt serve local communIties un
apply. Stlto llw enforcetDcnt ,,'Mtl!l5 !I\IY apply if the)' blVl1aW etIrorcemant Jurbdlctlon and provldl!l
local law enforc.ment lervlcN to C'tImmunJUea Wlthln tb.1r lUte.. '
..
SELECTJON CRrrEJUA
· PubUe 6&1<<1 Need. 'APl'llcl%1tJ must dcrnoruttltt thclr jurbcHe;tlol1" n..d fot addiUonal Iworn law
tnf'orcelJ\trlt oMeotlt u w.ll u tlUf reuonalOC1l tubLllni II Dot IVlUable to mtet Chello ncod.. Public .
Ilf.ty betel'a 1ncluc)o UnIform Crimi Report data, elll, for urvle., perlonn.llnfoOZlatlon. 'lpCadlturol
for potlc:o lervlcu, and Ib, overall crlmt plClUrt. E.c:onomlc factors ~ludc tho \In.mplO'1merU rite,
DltUraJ dfJ~t81'11 and but ud pltbt c:lodnJl.
., Comrnunltl PoUclna Stl-Qteay. Applicants must 4ev&lop II thm-oy.at stnterr that Ipl!ClfiN bow
, .ddltlonll ,worn 'lW enfote~enl officer, would lud to lncrw~ community potlelJ\i ioeuttd on erlrne
and related probltmlln. tho Jurladletton. Cotnmunlty tnvolvemtnt and effec\lve lnt'raz~CY coludlDulon
Ihowd b. ,:",phul%~., '
· Iml"esnmtDlIon Plcn. AppUcants must lnclude an Implementation plAn tJ1at .poclfiM how ptolTlm fundi
lflJl be IlItd to deploy addItion..' Jworn JloUt.' for community poHclni acU'Ihll)l,
CanUnuaUon ond Re:tenClon PJlln. ApplicantS must descrIbe how they Intend to continue the project
and rt\l\n the pDslUoru creAted wIth pro]=! funch followln2 ch~ concJualoD of th. ,rant period.
· AddJtlonAI Resource Commltmtntl. Applicant! mUtt descrlbe lOurcu. and amou~~ of outtlde funtU
Ot resources thtlt wlU be provtqed by othu 82encles or orianl1:atlons In support of lb. projeet. A plan
for draw"", \!pOn auulda resource.s, or an expllUllllon of why 110 cnbu resources arc anUable, mUlt alto
be mcl\1dtd. '
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· BudJ~ l"roPOSDl. AppUClJlu mUSI Ineludtl . buciet and a budge.t namtlvl that Identifie:s .alary and
'frln~e benefll COIls.
· Equtl4ble Dtstrlbution. Conslclcrr..Uo~ may be ilvtIl to oqu\u.hlb d~nrlb\li~on of ~rant\ based ot!
't.Oir.pb~c o~ other fam", . .
AlIPLICA nONI A. W AlU> DATES
· AppItc:atlofll will b. conltdc.red In three round~1 with tlt.8dl\nas or ~b8r 14, Novemb= It W
Dt~ber 1. Award ll1nounee:nllntlll'e expected in November and l1t:c:embcr, ' ,
CONTACT
· The DepartmMt Iw ectablllh~ a Response CC!ntl1' to provide law enforcement .2encl~ with uslsllnce
In preparlne ,rant appllcatlDns for this p,roi'rtm, The teJephon. number Ii; 202~3D7.1480.
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SUBJECT:
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Clearwater City CoIDIDiSsion
Agenda Cover Memorandum
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Mooting Dato: 10/04/93
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Photocopier (reproduction) Services H Pitney Bowes, Inc., Tampa
RECOMMENDA TIO'N/MOTION:
Extend the contract for the period 11/01/93 through 10/31/94
with Pitney Bowes, Inc., of Tampa for copier services at an
estimated cost of $84,000.
[] end that the appropriate officials be authorized to execute some.
BACKGROUND:
~~~' J, fdl'1o.-
CI t HBnagL)r
Reviewed by:
Legol
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
Convenience copy machines are used by every department within
the city. Under the terms of the contract, the vendor supplies
all maintenance labor, parts, stands, repairs, maintenance and supplies,
except paper. The cost-per-copy method of providing copier
services requires little administrative time and no capital
Investment by the city. It also affords the city the option of
changing or upgradIng equipment as circumstances demand.
This is the third, one-year renewal of a five-year contract as
authorized under the specifications of the original bid.
The $.0175 cost includes all machines, parts, maintenance labor and
supplies, and represents .llQ increase in the cost-per-copy the
city has paid for more than four years.
Funds have been requested in the FY 1993-94 operating budget
under "equipment-rental." The Public Information Officer and
Purchasing Manager concur in this' recom'mendation.
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Originating Dept: [)9
Public Info OffIC_c=;
Costs:$ 84.000.
commission Action:
o ' Approved
o Approved w/condltlons
o Dented
o Continued to:
Total
S 84.000.
Current Fiscal Yr.
User Ocpt:
Various Ocoptg.
funding Source: '
o Capital Il1'fI.
ISID Operating
D Other'
Attac:fuEnts:
letter from Pitney Bowes
Mvertilll.-d:
Oot(':
Pllpcr:
00 Not Rt'qul f'~d
Affectl.-d Portia!!
o Hot t f I cd
80 Ilot Requl red
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Appropriation Code:
Various
o None
~ Printed on rlcycled paper
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""PAGE; 0812""802"
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July
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Ms'~', Barbara Met~k.er
Ci:tyof;cl~arwDter ,
Department of: ,Human Ros(jur.'.r:o$
. .112 South Osceola: street
'Cleurwat~r,"FL ' 3461,6
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Dear Barbara:
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""Thi:~', letter .i.s to inform you that ,the' ,current. copy ,cost'of
'per. copy wi'] 1 be honor~d' for the following 1993 -' 1994, ,bud'get
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'i'l)l!:,; j's "y R~ntal, Agrco:menc based on a co'st per copy' charcic.
contract C(Jmmanced on November ,1" 1'990 and..will be ~rfc(;tive
fJv,~ 'years f'rom ,or'ig inal' ~ontract date.
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.0175
year ~ ,',
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The
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1 look:, forward to meetinq with
anyupgradas'or current ne~ds~
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C..., 'I1:i.rn, st. e llubar~t" ,; ,
copIer Su]es ,^~u~niat~
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Enc.! ()::;\1rt~,
you :i. nth'e neiJ r ' future ',to, : d fSqUEW
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Tom: Fat'ies
,'. Branch Manager,
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CITY, OF CLEARHATER, FLORIDA
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, BID SPECIFICATIONS FOR CONTRACT FOR RENTAL OF COpy t1ACIUNES
,ALL PARAGRAPHS MARKED WITH fA * CONTAIN CHANGES FRCt1 THE EARLIER B,ID
SPECIFICATIONS PACKAGE.
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, ' 1. The purpose of these specifications is ,to secure photocopying services;
for the City on a'cost-per-copy basis. The City intends for this to be a
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five' (5)-yearcontract. However, the 'initial term shall be one (1) year
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'from date of contract award, w~th the option, to extend' the origina~ terms
for four (4) additi9n~1 on~ (l)-year, terms, in accordance with the
provisions '~f this agreement.
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2. Where a copy machine is placed in'~ervice after the initial
i~stallations are'made, the cerm 'of its rental shall be ~e,l.mexp'ired' term,
of the contract. All orders for placement of c?piers shall be, initiated
, arld, handled through the public Information Office of tha City of
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Clearwater.
* 3.' A1l;copy machines furnished to the City of Clearwater wifl be new or
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like' new.
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Dlscontlnued'rnodels shall not be allowed.
Factory
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remanufactured machines ~ould be allowed 'if quality 'of copies, speed pf
machine', and' reliability" (Le. lack of, breakdO\'lOs) is consis~ently and
dependably excellent.,
What c~nstitutes "factory remanufactured" must be defined and certified
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'by the, vendor. Definition and certifications mu'st be included in any ~id
propOsal s'ubmitted,in response, to this solicitation for bids.
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Date, place and address of site of factory remanufacture must be
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included.
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Please specify on price sheet which wodels'are new and which are
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remanufactured.
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It is the intent of the city to have copiers that'prOduce a
'consistentiy and dependably high quality of copy with mini~al machine
, malfunctions ,\ihether remanufactured or .new. If a machine does not meet.'
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this standar~, vendor shall replace,tha machine in question upon request of
the city's Public Information Officer or the ,City Manager.
"Quality of copyl! includes but',is not limited to, fe,w black, specks on
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,copy, easy alignment' bf paper position on platen, no misalignw~nt of paper
as it goesthrough,document feeder vr image process, infrequent'black o~
grey streaks on copies, and minimal brqken letters, or over-exposed edges.
'See also conditions of Service as contained in Section B.
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4. ,The'City of Clea~ater'will not pay charges for the i~stallation,
removal, replac~rnent or relocation of copy machines at any time during the
tenn of this contract.
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,*.5. Canceilation: The City of Clearwater resarves, the right tO"cancel the
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rental agreement with cause or'because of non-appropriation of funds .(in
the annual operating budget of the city) at any time ,by providing thirty
(30) days written notice. ,No tenninatiory charges shall be payable.' The
City shail not a~bitrarily cancal this contract. The, City shall make every.
'reasonab~e attempt, by telephone and by mail, to notify the vendor of
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defective or deficient situations and to give the 'vendor a reasonable
opportunity to take remedial action prior to cancellation 'of contract."
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* 6,. This solicitation contains all of the assential ,terms and conditions'
'with respect to~e,rental of copy machines for the City of Cleal~ater.
,Bid'proposals that respond to the terms and, conditions of this bid
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, " ,'solicitation will be, given preference.
However, vendors may submit alternate proposals for consideration by
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the City~
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Proposals m,ay be submitted fran other government contract lists,
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such as the State of Florida or Board of Regents (U.F.).
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7.' All copiers installed under this agreein~nt, shall be ,considered as ~'on
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trial" for a minimum of, two weeks.
During this t~me the' C;:ity may make' any
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changes ,that are deemed in its best interest without penalty.
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8. Service:
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* '8.1' The cos~ per copy, to be billed rn?n~1Iy' to the city, shall include all
,costs, except,paper, for repair, rnainten~nce, copier stands, and ,parts and
labor regardless of whether repair or replacement is necessitated by wear
, or non-malicipus d,amage.
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*8~2 If there are more than five (5) 'necessary service ,calls on mor~ than
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five (5) different d?tes for a particu~ar copier in any sixty (60) calendar
day periCJ9, then said copier s~all be removed imnediately ,uPon ,request 9f
the City and ~ replacement' copier of equ~l or greater capabilities shall' be,
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',installed ,at no cost to the City.
*. 8.3 R~sponse time to service calls shall not exceed four (4) workin~:1
hours.
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Failure to r~spond,in a timely manner shall be causefo~,the City
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to 'terminate the agreement.
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8 ~4 ' A "loaner" of similar make and model shall be, provided by. the vendor,
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.. at no expense to the City! in the event that repair~ cannot be c~pleted
within/two working days'(16 'work,ing hours) of, tho City's request for
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"8 :5 Cred i t shall be, allowed for all copies proouced by vendor's service
~7c~nician and for W?usable. copies caused by vendor I s supplies '"aI1d
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8.6 Vendor shall train City personnel ,as required during the agreerrsntas'
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to the ~roper operati~n of installed eqUipment 'and 'the replenishment'oE
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consUmable 'supplies.
'8.7, Vendor shall provide in a prominent place on equipment a l~bel showing
phone~ number tO,be contacted for service.
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9 . Vendor shall furnish three (3).' referenc~s from accounts for which he
has provided service of the same magnitude which will be', required under
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this contract.! Failure to provide suitable references may be 9ause to
reject the bid'. The, City reserves the right ,to 00 the sole judge in th~s '
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10. Supplie,s,' Parts and Labor:
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.. 10.1 All supplies, parts and labor (other than paper) shall be furnished
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This includes but is not limited to
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toner, devcloper',drums, 'copier stands, parts, accessories and labor. The,
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cost of supplios,' parts and .labor ne~essa~l for the proper'operation of the
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copier shall be included in the cost per copy.
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10.2 'The vendor and the City shall determine a rr,cthod of keeping sup~lies "
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on hand to be furnished by vendor and replenish~d by City emplojees.' 'The
City will store quantities of supplies to be shipped to its Central Stores
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by vendor.,
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., 11. 'For purposes of bid award, the city's average monthly volume is
~ 400,000. This vol~ is not guaranteed; but is an estimate based on
current usage. 'Volumes of specific copiers may vary acco~ding to where
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12. The City has made every effort to. classify machines'and City Ideations
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correctly. Departments may wish to upgrade machines depending ,on costs or
savings, or cranges in productivity needs. After contract award, the City
may require or allow vendor to change macnine locations within a building;
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and to change quantity and,cap~citY,of machin~srequired, along with the
features/options provided with the machines to accommodate changin9
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,conditions, or to achieve greater productivity or convenience to users.
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13. ,The City. anticipates the need to add additional machine(s) an? upgrade
mach~nesthroughout the five-year life of this agreement. The vendor shall
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'provide'additional machines o~ replace machines with upgraded mod~ls at 'no
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addi tional installation charge and at' the sarr.e cost per copy.
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14. ' Award will be made to the vendor with the lowest cost per copy 'and who
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meets or exceeds the conditions contained in these'specifications.
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15. Vendor may be required to sul:rnit proof from an independ~nt source. such
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1'6 ~ Invoicing:'
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16.1 'Invoices to~the City shall be submitted monthly.. Monthly invoices
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C~arges ,will ,pe based on a single cost per, copy, regardless of machine
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mcic1el or,' vollDne. '
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16.2 ~Y charges or adjustments shall be clearly'de~oted on montply ?~ll~
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16.3 Invoices to the ,City'shall not be accepted from a third party such'as
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'a'leasing canpany. Vendor must invoice City directly,.
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16.4 'Invoices shall be sent.to:
Finance Division
P.o.. Box 4748
Clearwater,' FL 34618-:4748
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17. ; Copy ~achines.- MinimlDn SpecificationS:'
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and have th~, abili~y,to effectively utilize, 20 lb. xerographic bond p~p:c,
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,17.2" All plat,ens will be stationery.
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'be accessed Ear easy reading. Audltron keys will be used where indiCated,
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17. 4 'Console display mus't signal the operator of the need 6~, paper ,toner, ,
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- rated at 10,000 copies per month
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2 paper' cas'settes minimum, 250 sheets. per cassette (one 8 1/2 x 11",
" one 8 1/2 x 14, inch)
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, - rated at 40 copies per minute with no ~ubstantia1 decrease in
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,- auto-duplexing (2-sided copying capability)
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rated at 60 copies per minute with no substantial decrease in
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auto reduction/enlargement (zoom capability)
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2' paPer 'cassettes a 1/2 x 11 to 11 x' 17" 'capaci ty minimum 500
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capableof,?opying and producing 11 x 17
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17.8
Vendor will include copier stands in the cost-per~copy price.
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'Vendors will include any other continuing,. incident~l or one-t~e
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,'charges' a~ part of its bid proposa1.
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Clearwater City Commission
Agenda Cover Memorandum
Item'
I cr :~.t1ng Dati~' I 1-// r~
SUBJECT: 3/4" #57 AGGREGATE
RECOMMENDATION/MOTION: Award a contract for 3/4" #57 Aggregate to Florida
Crushed Stone Company, 1616 South 14th Street, P.O. Box 490300, Leesburg, FL
34749-0300, at a cost of $6.55 per ton,' F.O.B. Plant, for the period of
10/05/93 - 10/04/94, at an estimated annual cost of $32,068.80, which is the
lowest responsibl~ bid submitted in 'accordance with the specitications,
~ and'that the appropriate officials be authorized to execute same.
BACKGROUND: ,
.;. . ~
The Public Servi.ce Division has an annual requirement for approximately 4,896
tons of 3/4" #57 Aggregate used in making cement, and also for construction,
projects. This aggregate is to be hauled by Norred Trucking Conlpany under a
:: sep~rate hauling contract~
" '
A total of five (5) bids were solicited, with three (3) bids received, one (1),
, , "No Bids", and one (1) no respons,e.
"
.
TheFY 1993/94 Public Works/Infrastructure-Public Service operating budget
request' includes $205,000 to ,fund this $32,068.80, and other items.
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Reviewed by:
Lega 1
Dudget '
Purchasfng
Risk Mgmt.
CIS
ACH
Other
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Originating Dcpt:
PW/lnfrastructure-Public
serv}f.... /,
Costs:
$ 32.OIiB.60
fotol
Commission Action:
D 'Approved
o Approved w/condltlons
D Denied
o ~ontlnued to:
, '
$
Current Flsc~1 Yr.
User Oept:
Pub. Works/lnfrastructure-
, Pub llc Serv lee '
By
Advertised: 00/13/93
Date: 08/06/93
Paper:Jlinellus Cnty llev./TalJl1i1
Tribune
~ Not Required
Mfectcd Parties
II Not if ied
18I Not Requ Ired
Funding, Source: '
o CupHill 1111l.
~ Opera ling
D Other
.;
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Clt0tln~r
Appropriation Code:
010.OI3QI-550400-541-000
AttachlOOnts:
Uid Tabulation
Oid Sunmary
o None
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AGGREGATE 157
ANNUAL CONTRACT
BID 156-93
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RESPONSES:
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Conrad Yelvington
Tampa" Florida'
TOTAL: $49,694~40
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Florida Crushed Stone
Lee~burg", Florida
TOTAL: $32,0'68.80
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'Vulc'an/lCA
Tampa, ,Florida
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, ( FOB-Tampa)
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$33,.292.80
JFOB-Broo~sville)
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NO BID ,RESPONSES:
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Merola Enterprises
Ft. Pierce,' Florida
"Do not offer
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'Floripa Rock
, Brooksville,
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Industries'
Florida
Company received rebid"
,but thought it was,' just
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rebid
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:'Advantage Compressor &"Pump
Lake Mary, Flor~da
Do not. offer
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No. '
BID RESPONSE FORM (139-93)
Qty.
Est.
Commodity Description
Price
Per Ton
'Total
Price'
, '
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4896 Tons'
$
$
,
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1.
*57 Aggregate
F . 0 . B. ,Mine
Annual Contract for Contract Period: 10/01/93
" '
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09/30/94
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Contact, Judith Adriance, 813/462-6587" with questions
regarding this bid.,
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Ava.j..labili ty: '
after receipt of order.
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PaymeI}t terms:
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BIDDER REPRESENTATION
I' represent that',this b~d is submitted in compliance, with all
term~, conditions and specf~ications of 'the Invitation for
, Bid and that' I' am authorized ,by the owners/principals to
,execute and submit this bid on behalf of the business
identified below.
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BUSINESS NAME:
FID#
STREET ADDRESS:
" .
CITY, STATE,' ZIP CODE:,
PRINT/TYPE"~AMEOF AUTHORIZED REP:
TITLE/POSITION OF AUTHORIZED REP:
.\
SIGNATURE OF AUTHORIZED 'REP:
DATE ,SUBMITTED:'
TELEPHONE
FAX NUMBER:
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item # -f I
~.O Meeting DDteJG!4lf3
~ .
SUBJECT: Subordination of certain Easement Rights owned by the city along the'
south side of Drew Street (county Rd. 528) and the west side of U. S. Highway 19
(state Road 55) to the Florida Department of Transportation.
RECOMMENDATION/MOTION: Declare as surplus for subordination to the Florida
Department of Transportation the city's easement rights and interests in two
parcels of land described as Parcel 112.02, a triangular parcel lying along and
adjacent to the west right-of-way line of U. S. Highway 19, just south of its
intersection with Drew street, and Parcel 134.02, lying along and adjacent to the
southerly right-of-way line of Drew street, just west of its intersection with
u. S. Highway 19, section 15150-2566, and adopt Resolution 93-55 authorizing the
city Manager to execute the subordinations of utility interests documents'with
the Florida Department of Transportation,
au and that the appropriate officials be authorized to execute same.
BACKGROUND: The Florida Department of Transportation (F.D.C.T.) is proposing to
make improvements to U. S. Highway 19 from state Road,60 to the CSX Railroad.
The road improvement project includes an overpass at Drew street, frontage roads
and intersection improvements. "
The city of Clearwater has a 5 foot sanitary' sewer easement and a blanket water
main and gas main easement over, under and across an 8,539 square foot triangular
parcel along the west side of U. S. Highway 19 just south of its intersection
with Drew street, and a 10 foot sanitary sewer easement, a 20 foot drainage and
utility easement and a blanket water main and gas main easement along the south
side of Drew street just west' of its intersection with U. S. Highway 19. In
order to facilitate improvements to U. S. Highway 19, the F.D.C.T. is requesting
that the city of Clearwater subordinate its easement rights and interests in
these parcels to allow for the planned roadway improvements. ,
The subordination agreements contain provisions for the F.D.O.T. to pay to have
the City's facilities relocated if necessary to prevent construction conflicts.
Reviewed by: Jv' originating Dept. Costs: N/A ' I Camlission Action
Public ~orks/Engineerfng
I' Legal ~ (Current fYl Approved
Budget N/A Uller Dept_ I Funding Sourco: Approved
w/condftions _
Purchasing N/A Copt. Irrp.
Denied
Risk ~'gmt. N/A Advertised: Operating
Cont1d to
CIS N/A Datl.!: Other
ACH II/A Papor:
Appropriation Codees) Attachments:
Other N/A Not roqul rod )( Resolution 93-55
N/A fOOT Subordination Agreomcnts
Affected parties with attached Location Hops
notifiod
Not roqui rod X
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RESOLUTION 93-55',
'.
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA,
DECLARING CITY-OWNED RIGHT OF WAY EASEMENTS ALONG
THE WEST SIDE OF U. S. HIGHWAY .1.9 AT THE SOUTH- '
WEST CORNER OF THE INTERSECTION WITH DREW STREET,
AND ALONG THE SOUTH SIDE OF DREW STREET WEST OF
THE INTERSECTION WITH U. S. HIGHWAY 19 SURPLUS FOR
THE PURPOSE OF SUBORDINATING UTILITY INTERESTS TO
THE STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION,
FOR THE S. R. 55 HIGHWAY PROJECTj AUTHORIZING THE
CITY MANAGER TO EXECUTE THE SUBORDINATION OF
UTILITY INTERESTS AGREEMENTS WITH THE DEPARTMENT
OF TRANSPORTATION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the state ,of Flor ida, 'Department of Transportation
(herein the IIDOTU), proposes to construct'or improve state Road 55
in Pinellas County, Florida; and '
WHEREAS, ,it is necessary that portions of certain right-of-way
easements, ,described more particularly herein, now owned by the
city, ,be subordinated to the DOT; and
WHEREAS, section '2.01 (d) (4) of the City charter authorizes the
conveyanc'e of surplus city property to another governmental ,entity
without referendum approval, without competitive ,bidding,' and for
less than appraised value; and " "
, ,
"
WHEREAS, 'the DOT has applied to the city for a subordination
by the city to the DOT of all rights, title and interest that the
city has in the easements, subject to the rights reserved to the
city, as described in the agreements, and the application has been
duly considered by the cityCommissionj now, therefore, ,
BE IT RESOLVED BY 'THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The application of the DOT for the subordination
of City-owned right of way easements, subject to the reservations
of rights by the city as set forth in the subordination of utility
interests agreements, is found and declared to be. for a valid
publicyurpose, and the right of way easements are hereby declared
surplus within the meaning of the city Charter. The city Manager, '
is authorized to execute the subordination of utility interests
agreements to the DOT in the ,form attached hereto as ,EXHIBITS irA"
and, liB" conveying the ri.ghts, ti,tle and interests of the city in
and to the real property described therein, in consideration of the
sum of One Dollar ($1.00) and other good and valuable consideration
'including, but not limited to, the benefits to be obtained from the
'highway improvements.
II
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Th~ agreements
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EXHIBIT
DOT
PARCEL NO.'
CITyfS INTEREST
RECORDED AT
BOOK PAGE'.'
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112.02
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Sanitary Sewer
Easement
O.R. 3095'
0080
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Blanket Water
Main and Gas
Main Easement
D.B. 0095
0066
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134.02
sanitary Sewer
Easement
O.R.
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0639
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Drainage and
uti~ity Easement
O.R.
6302
1750
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Blahket Water
Main and Gas
Main Easement
O.B.
0095
'0066
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upon
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This
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take
effect immediately,
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,PASSED ANO ADOPTED this
day of
,
1993.
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Attest:
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cynthia E. Goudea~,City Clerk
Rita Garvey, Mayor-commissioner'
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~'Thill ,instrument prepared
-,under the direction of
, Kenneth G. WIng
DBp1~~~'WtG~r'll~
11201 N. Malcolm McKi
Tampa, Florida 33612
or
,PAnCEL : 112.02
WPI NO. : 7117045
S.R. NO.:, 55
COUNTY : PINELLAS
SECTION I 15150-2566
Legal Description Approved:
Datul Julv 13. 1993 By: Brent J. Davis ,~
UTL.04
'.
SUBORDINATION OF CITY UTILITY INTERESTS
THIS AGREEMENT, ~ntered into this ____ day of , 199__,. by and. between the
,STATE or FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter called the FOOT, and, the CITY
9F CLEARWATER a municipal corporation, hereinafter called City~
I, .
WIT H E 0 SET HI
WHEREAS, the city presently has' an interest in certain lands that have been
,dete~ined nec~ssary for highway purposes; and
WHEREAS, the' proposed use of, these' lands for highway purposes will require
subordination of the interest claimed in such lands by city to 'the FDOT; and
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WHEREAS, the FDOT io willing to pay to have the City's facilities relocated if
necessary to prevent conflict between the facilities so that the benefits of each may be
retained.
NOW, THEREFORE, in consideration of the mutual covenanta,nnd promises of the parties
hereto, city and FDOT agree as follows I
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City hereby subordinates to the interest of FDOT, its succensors, or assigns, any
and all of it~ in~arest in the ,lands as follows, vizl
,Lot 2':'8, CAMPUS WALK, according to map or, plat thereof recorded in Plat Book 95, Page 66,
Public Records of Pinellas County, Florida, lying in Section 18, Township 29 south, Range
16 East, pinellas County, Florida.
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Containing 8,539 aquare feet, mOre or less.
PARCEL 112.02
PAGE 1
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Thi. inatrument prGpared by, or
Under the direction o~ .
, Kennelh G. Wing
Asslstanl General Counsel
,Department of Tran.po ation
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RECORDED
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NATURE or DATE FROM TO ',O.R.
ENCUMBRANCE BOOK PAGE
EASEMENT OS/21/69 ABS, INC. 'CITY OF CLEARWATER 3095/80
BLANKET WATER 11/16/86 ROBERT E. ALPAUGH, CITY OF CLEARWATER DEED BOOK
MAIN '",GAS .t a1- 95/66
MAIN EASEMENT
"I
PROVIDED, that the city has the following rights:
'1.
The City ,shall have the right to construct, operate, maintain, improve, add to,
upgrade; remove, and relocate facilities on, within, and upon the lands described
herein in accordance with the FOOT's current minimum standards for such facilities
a. required by the FOOT, utility Accommodation Manual in effect at the time the
agreement i. executed. Any new conatruction or relocation of facilities within the
land. will be' .ubject to prior, approval by' the FOOT. should the' FOOT fail to
approve any new construction or relocation of facilities by the city or require the
City to alter, adjust, or relocate its facilities located within aaid lands, the
FOOT hereby agrees to pay the cost of such alteration, adjustment, or relocation,
including, but not 'limited to the coat of acquiring appropriate easements.
:,
, 2. Notwithstanding any provisions set forth herein, tho terms of the utility permits
shall supersede any contrary provisions, with the exception of the provision herein
with reimbur~ernent rights.
3. 'The City shall have a reasonable right to enter upon the lands described herein for
the purposes outlined in paragraph 1 above, including the right to trim such trees,
brUSh, 'and growth which might endanger or interfere with such facilities, provided
'that such rights do not interfere with the operation and safety of, the FOOT r s
facilitifjls.
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PARCEL 112.02
PAGE 2 ,
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Thl. in.trumant prepared 'by; or
Und.r th_ dir_ction' of CW
' ' Kennelh G. WIng ~
Assistant Ge r I Cou
Department o~ 'ranUl'8k aticn
4.
The city agreee to repair any damage to FOOT facilitiee and toindemnlfy the rOOT
against any 10B8 or damagB resulting from tho City exercieing its rights outlined
in Pa~a9raphs 1 and 3 above.
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IN WITNESS WHEREOF, the FOOT hereto has executed this agreement on the day and year
,firet above written.
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signed, .e.led and delivered in
the pr.esence ofa
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
Bya
Director of Production for District 'VII,
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WITNESS
PRINT NAME
ADDRESS
11201 N. MALCOLM McKINLEY Dr.
TAMPA FL 33612
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WITNESS
PRINT'NAME
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STATE OF FLORIDA
OOUNTY,OF , HILLSBOROUGH
The
forego~ng instrument
, 199
for District
was acknowledged before
, by
VII , who is personally
as identifieation.
'day of
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knewn, to me or who has produced'
me
this
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PRINT NAME
Notary Publi~ in and for the
County and state last aforesaid.
My Commission Expiresl
Serial No., if anya
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PARCEL 112.02
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Thi. in.trument prepared by, or
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Kenneth G, WIng
D8part~t"tJien.Ml~!@.la ion '
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COUNTY OF PINELLAS
WITNESS WHEREOF, the laid grantor has CAused these presents to ,be executed in it.
a Board of city commissioner. acting by the Chairperson or Vice-Chairper8on of
the day and year aforesaid.
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name
.aid
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ATTBSTI
PRINT NAME
Clerk (or
CITY OF CLEARWATER , Florida,
By Its city Council
BYI
Its Chairperson (or Vice-Cha~rperson)
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PRINT NAME
ADDRESS
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The foregoing
(or Vice-Chairperson)
personally known to me
instrument was acknowledged
, 199 , by
of the CITY OF CLEARWATER
or who has produced
this day, of
, Chairperoon
City ,Council, who,io
as identification.
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PRINT NAME
Notary Public in and for, the
County and state last aforesaid.
" 'My Commission Expireo I '
serial No., if anyt
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PARCEL 112.02
PAGE 4
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IN WITNESS WHEREOF, ,the said grantor has caused these presents
to be executed in' its name by its city Manager the day and year
aforesaid.
, :
'countersigned:
CITY OF CLEARWATER, FLORIDA
,Rita, Garvey ,
Mayor-Commissioner
By:
Michael J. Wright'
city Manager
Attest:
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cynthia E. Goudeau
ci ty Clerk.
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STATE OF FLORIDA )
COUNTY OF PINELLAS )
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, ,BEFORE ME; the undersigned, personally appeared Rita' Garvey,
the Mayor-commiss ioner of the City of Clearwater, Florida, who
executed the foregoing instrument ,and acknowledged the execution
thereof to be her free act and deed for the use and purposes herein
set f~rth, and who is personally known to me.
J,
WITNESS my hand and official seal this
, 1993.
day of
STATE OF FLORIDA )
COUNTY OF PINELLAS ,)
Notary Public
Print/type name:
BEFORE ME, the undersigned, personally appeared Michael J.
Wright, city Manager, of the city of Clearwater, Florida, who
executed the foregoing inst~ument and acknowledged the execution
thereof to be his free act and deed for the use and purposes herein
set forth, and who is personally known to me. '
WITNESS my hand and official seal this
, 1993.'
day of
Notary Public
Print/type name:
,
Approved as to form and correctness:
",
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M. A. Galbraith, Jr., City Attorn~y
PARCEL 112.02
PAGE 4
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Thi. in.trument prepared
under the direction of
Kenneth G. WIng
Asslslanl General Counse
Department of Trans
11201 N. Malcolm McKi
Tampa, Florida 33612
PARCEL r 134.02
WPI NO. I 7117045
5 . R . NO. I 55
COUNTY I PINELLAS
SECTION I 15150-2566
"
'Lagal Description Approvedl ~
Date, July 13. 1993 Byz Brent J. Davls ~
"
UTL.04
SUBORDINATION OF CITY U'rILI'rY INTERESTS
THIS AGREBMENT, entered into thio ____,day ot " 199__, by and between the
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter called the FOOT, and the CITY
OF CLEARWATER , a municipal corporation, hereinafter called city.
WIT N E SSE T HI
WHEREAS, the city presently has an interest in certain lands that have been
determined necessary for highway purposes1 and
T(....f
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PAGE 1
WHEREAS, the proposed Usa of these lands for highway purposes will require
subordination of tho interest claimed in such lands by city to the FOOTI and
WHEREAS, the FOOT is willing to pay to havo the City's facilities relocated if
necessary to prevent conflict between the facilities so that the benefits of each may be
, retained.
NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties
hereto, City and FOOT agree as follows:
city hereby subordinates to the interest of FOOT, its successors, or assigns, any
and allot its interest in the lands as followa, viz:
That part of z
Lot 2:A, CAKPUS'WALK, according to map or plat thereof recorded in Plat Book 95, Page 66,
Public a.cords of Pinellaa County, Florida, lying in Section 18, TownShip 29 south, Range
16 East, Pinella. county, FLorida.
More particularly described as followa:
Commence at a 5/8'" iron rod with cap no. LB-33 marking the Northwest corner of the
Northeast 1/4 of Section 18, Township 29 south, Range 16 East, Pinellas ~ounty, Florida,
thence South 89039'46" East, 2038.89 feet along the North boundary of the Northeast 1/4
of .aid Ssction 18, thence south 00020'14" West, 49.81 feet to ,the North boundary of said
Lot 2-A (South right-at-way line of Drew street) and the'POINT or BEGINNINGI thence South
89038'59" East, 316.10 feet along the North boundary of said Lot 2-A (South right-Of-way
line of Drew Street) to its intersection with the Westerly right-ot'.way line of a Service
Road, recorded in Official Record Book 3579, Page 250, Public Records of Pinellas countYi
'PARCEL 134.02
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Thi. in.trument prepared or
Under the direction 0
Kennelh G. Wing ,
Assislant General Counsel
Department of Transpo
Plorida, thence along said Westerly right-of-way line (East boundary of said ,Lot 2-A),
South 01002'10" West, 28.62 feot, thence North 89039'46" West, 24.78 feet1 thence North
84aOl'53" West, 292.38 feet to the POINT OF BEGINNING.
Containing 4,879 aquare feet, more or less.
, I
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RECORPED
NATURE OF DATE FROM TO O.R.
ENCUMBRANCE BOOK PAGE
EASEMENT 12/31/68 DANIEL DANOES and CITY OF CLEARWATER 2986/639
LILLIAN DANDES,
his wifel WALTER
SHELDON and BEULAH
SHELDON, his wifel
JOSEPH DANCES and
RENEE BANDES, his
wife.
EASEMENT 06/JO/86 ROBERT E. ALPAUGH, CITY OF CLEARWATER 6302/1750
at al
BLANKET WATER 11/16/86 ROBERT E. ALPAUGH, CITY OF CLEARWATER DEED BOOK
MAIN ft GAS at al 95/66
HAIN EASEMENT
PROVIDED that the city has the following rights:
1.
The City shall have the right to construct, operate, maintain, improve, add to,
upgrade, remove, and relocate facilities on, within, and upon the lands described
herein in accordance with the FOOT's current minimum standards for such facilities
a. required by the FOOT, utility Accommodation Manual in effect at ,the time the
agreement is executed. Any new construction or relocation of facilities within the
land. will be, aubjoct to prior approval by the FOOT. Should the FOOT fail to
approve ~ny new construction or relocation of facilitios by .the City or require the
City to alter, adjust, or relocate its facilities located within said lands, the
FDOT hereby agrees to pay the cost of such alteration, adjustment, or relocation,
inClUding, but not limited to the cost of acquiring appropriate eaoemento.
3.
)
Notwithstanding any provisions set forth herein, the terms of the utility permits
shall supersede any contrary provisions, with the exception of the provision herein
with reimbursement rights.
The City ahall have a reasonable right to onter upon the lands described herein for
the purposes outlined in Paragraph 1 above, including the right to trim such trees,
brugh, and growth which might endanger or interfere with such facilities, provided
that such rights do not interfere with the operation and safety of the FDOT'.
facilities. '
'2.
PARCEL 134.02
PAGE 2
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Thi. in.trum.nt'prapared
· Un~.r the direction 0
Kenneth G. WIng
. D.plM!alia'tG@llBr'f'~W~PbI
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The city agrees to repair any damage to FDOT facilities and to indemnify the PDOT
again.t anyl08e or damage resulting from ,the city exercising its rights outlined
in Paragraph. 1 and 3 above.
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,IN WITNESS WHEREOF, the FDOT hereto has executed this agreement on the day and year
tir.t above written.
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Signed, .ealed and 'delivered in
the pre.enc8'of&
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
By&
Director of Production for District VII
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WITNESS
PRINT NAME
ADDRESS
11201 N. MALCOLM McKINLEY Dr.
TAM~A FL 33612
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WITNESS
PRINT NAME
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STAT~'OF FLORIDA
COUNTY OF HILLS BOROUGH
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The
foregoing instrument
, ,199
for District
was acknowledged before
, by
VII , who is personally
as identification.
day of
, DIRECTOR
known'to me or who has produced
me
this
OF PRODUCTION
.'
PRINT NAME
Notary Public in and, for the
County'and State last afor~s~id.
My Commiosion Expires;
Serial No., if any&
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PARCBL 134.02
PAGE 3
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Thl. In.trument prep.r~d by,~
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, Asslslant Genoral Coun ,
Dep.rt~nt ofTran.~r tion
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STATE-' OF FLORIDA
THESS WHEREOF, the said grantor has caused these pro..nta to be executed in ita
Board of city Commissioners acting by the Chairperson or Vice-Chairperaon of,
. day and yoar aforooaid.
. . ~,
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name
laid
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CITY OF CLEARWATER , Florida,
By Its city Council
Bya
Its Chairperson (or Vice-chairperson)
PRINT N~
ADDRESS
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,PRINT NAME'
,Clerk (or
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COUNTY OF PINELLAS
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The ~oregoing ,instrument
, 199
(or, Vice-Chairperson), of the I
Personally ,known to me or who has
was acknowledged
, by
CITY OF CLEARWATER
producod
~his day of
, Chairper80n
City council, who ill
as identification.
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PRINT NAME
Notary Public in and for the ,
county and state last aforesaid.
My Commisoion Expiresl
Serial No., if any:
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PARCEL 134..02
PAGE 4
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IN WITNESS WHEREOF, the said grantor' has caused' these presents
'to be' executed in its name by'its city Manager the day and,year
aforesaid.
, countersign~~:
CITY OF CLEARWATER, FLORIDA
Rita ,Garvey.
Mayor-commissioner'
By:,
Michael J. Wright
city Manager
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Attest:
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Cynthia E. Goudeau
city Clerk
STATE OF FLORIDA )
COUNTY OF PINELLAS )
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BEFORE ME, the undersigned, personally appeared Rita Garvey,
, the Mayor-commissioner' of, the' city' of ,clea;-water, ,Flori.da, ..who
'executed the foregoing instrument and acknowledged the execution'
the'reof to be her free act and deed for the, use and purposes herein'
set forth,' and w~o is personally known to me.
. ,
\
WITNESS my'hand and official seal this
1993.
day of
"
1
Notary Public
Print/type name:
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Michael J.
Wright, city Manager of the c,ity of Clearwater, Florida, who
executed the foregoing instrument and acknowledged the execution
thereof to be his free act and deed for the use and purposes herein
set 'forth, and who is personally known to me.
WITNESS my hand and official seal this
1993.
-'
day of
Notary Public
Print/type name:
Approved as to form and correctness:
M. A. Galbraith, Jr., city Attorney
'PARCEL 134.02
PAGE 4
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
\ I t"" # l!iFii
2 '. Htotlng D.te~ 0 tJ :3
SUBJECT: Monitoring program for Clearwater Pass Bridge.
RECOMMENDATION/MOTION: Approve the continuation of the Clearwater Pass Bridge
Monitoring Program with Kisinger, Campo and Assoc. Corp for 12 months, from
October 4, 1993 through September 30, 1994, at a cost of $86,000.00,
au and that the appropriate officials be authorized to execute same.
BACKGROUND: In June of 1987 when the Clearwater Pass Bridge abruptly settled a
vertical distance of 10", Kisinger Campo Engineers were engaged to effect an
immediate emergency repair and closely monitor the bridge for additional problems
while the city awaited the long-term effort whereby Federal Highway dollars
administered through Florida Dept. of Transportation could be obtained for a new
bridge.
In Nov. 1987, the city approved a multi-year agreement with Kisinger Campo and
Assoc. to design and implement a bridge monitoring program. This program was
renewed for fiscal year 1992/93 in September 1992. There is a need to continue
the monitoring program until the completion of the new bridge in early 1996.
Therefore, Kisinger Campo and Assoc. has submitted a monitoring plan for the
continuation of the monitoring program begun in 1987. This program will provide
for periodic inspection and evaluation of bottom scour; pile embediment and the'
bridge structure; continued monthly review and recommendations regarding survey
elevation data; as well as the review and installation of cathodic protection
(corrosion control) in the form of sacrificial anodes which corrode to protect "
the bridge members from corrosion. The ,cost of the monitoring program for, fiscal
year 1992/93 was $99,500.00. Costs are reduced for fiscal year 1993/94 due to
smaller allowance for anode repair, removal of tilt sensors from the bridge and
the deflection surveying on crutch bents beams to be performed by the Engineering
Division survey crews.
The available balance of $66,440 in the Sand Key Bridge R & R Project as of
July 29, 1993 is sufficient to provide funding for the Bridge repairs portion of
this contract. The FY1993/94 Public Works Capital Improvement Program requests
include $100,000 to cover the monitoring portion of this contract.
Breakdown of Contract*
Description
Repairs
Monitoring
Total
Amount
$20,000.00
$66.000.00
$86,000.00*
Code
315-93469-563800-541-000
315-93479-561300-541-000
Revi ewed by: ~
Legal
Budget t:1.
Purchasing
Risk Mgmt. N/A
015_ N/A
ACM N/A
Other NIA (~0
." stltted bYJ <<),161
'~ . b.Q
i I ty (..HonSQer
rnonIl"~,ovn ,
Originating Dept.
Costs: S86.000,OO*
(Current FY)$86.000.00*
Commission Action
Us~r Ocpt_
Funding Source:
Approved
Approved
w/conditions _____
Denied
Public ~orks/Englnecring
AdvertislXl:
Dote:
Copt. l~. X
Operlltlng
Other
Cant Id to
Paper:
Not required N/A
Affected parties
notUled
Appr opr I at i on Code ( S,)
315.93~69-563800-541-000
315-93479-561300-541-000
Attllchments:
Letter and Monitoring Plan
,Not rcqul red N/A
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July 29,
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Mr. William Baker
Director of pubiic Works
cit~'of Cle~r~ater'
P.o: Box ~74B .
c~earwater, FL 34618
RE:
cont~nuati~m ,o~ Monitoring, Plan for t~e Sand Key, Bridge,
Br~dge'No. 155508for'Fiscal Year '1993/94 (From'octob~r 1993
through'September 1994)
'/
,Dear' Mr. Baker:
, En'closed is, the monitoring plan proposed for th~' S~nd Key
B~idge. ~his ~lah is for,one (1) year beginning bctoher ,1993 ~nd
continuing thro~gh September 1994. We anticipate using the city's
"staff and equipment where possible to minimize the, cost to the
'city. , We are 'looking forward 'to working with 'Yo~r staff qn the'
continuation of this, vi tal project. If you have' any questions
please call'my office.' ' .
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sin~erely,
~ )U-~
Ken ReinhOld
Dire6tor of Inspecti~ns
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2208 N. LoJa &enoo · Bulw 410 · 'Dunpa, Florida S3007 0 BJMl71.oS31. PAX: 8UY871..5185
53G A&D SooIQ1i Lone o'Dilla1UWlOO, florida 82309 .1NW88~. FAX: 904/386.2298'
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,'~RIDGE NQ~ 155508
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i,l.t,i,t',:,::" .,...' :,;~ONITORING 'PRd~~'FRdM OCTOBE,R' 1993,
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July.29, 1993
SAND KEY BRIDGE
MONITORING PLAN REVIEW
, The current monitoring program has worked well for', its
original intent of providing adequate, warning of impendi~g
'settle~ent and scour. This proposal ii for the continuation of
this plan from oct~ber 1993 through september 1994. '
" The' ,following is a brief outline of the continuation of the
plan and the activities involved including th~ city's
par,ticipation:
(A) Bay Bottom l1oni~oring and Evaluation
. ~ . I
1. KCA measure pin to bay bottom every 3, months
beginn~ng in October 1993 thru July 1994,
2. KCA. evaluate data obtained with submittal of 'report
to the City on findings~
3. T~e city and ReA req~est more frequent inspections
based on unusual weather. conditions, storms, tides,'
effect of new bridge construction, ~tc~ These will
b,e in addition to those mentioned in thisplan~
4.' Us~of city's boat or barge may be necessary.
(B)" B~idge Inspection and Evaluation
1 .
1. KCA inspect all components in July +994 (Elxclud~ng ,~
~~chanical and electrical components)'. This
. includes observing the cap beams deflection at the
,crutch bents. '
, .
KCA evaluate all data obtained and submit a report
to the city on findings.
3. Use of City's barge or boat may be necessary.,
2.,
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July 29, 1993
SAND KEY BRIDGE
MONITORING PLAN, REVIEW
.l J .
(C)- Sacr~f~ci~l Anode Evaluation'
1: KCA'monitor anodes for deterioration in January 1994 and July
~,'1994., This includei Checking bolt,co~nections.
2. KCA adq additional anodes, when approximately 25% section ,loss
remains (Estimated September '1994) .'
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KCA. check,s~e~l pile thickness '~uring ariode evaluation.
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4.. Use of City/s boat or barge,maY,~e necessary.
(D~ ~~rve~ D~ta Evaluation
" .
1.'
'city drill holes in concrete deck over center of.cr~t~h be~ms,
for deflection reading. '22 bents x 2 holes = 44 drilled
holes. '
.'i .'
I, .
,?
... .
city/s survey personnel conti~ue to take cap e~evations and
j oint widths monthly. This. includes' n~w survey data c;m.
ceqter of crutch beams. Submit data to KCA.
KeA review and plot survey data monthly.
, ,
"
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,4. KCA and city may req~est more frequent surv~y monitoring if,
conditions warrant it.
,city will continue enforcing speed and weight restrictions
on th~s structure.
5.
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(E) Additional requests ,by the city notin~lud~d above ,will be
'negotiated ~t the time ,of the:request.
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,MONITORING PLAN FOR SAND KEY BRIDGE
...~I
July ~9, 1993
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'):,Month and,
.:: ~ . \ <
::;Year' '
, '
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BaYJ3ottom
Monitorfng &
Evalqati6n
B~idge
Inspection
Evaluation
Sacrificial'
Anode
Evaluation
Survey
Evaluatfon
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#1, '$ 7,500.00
$
$
,#1
, #2
$ -750,'. q.o
:'
1993
, .
750,.00
,. ~
: ,Oec'.1993
#3
750.00,'
",Ja~~' 1994
,>Fe.p ~ ,1994
;, Ma'rch ,1994
#2
7,500.00
#1 7 ~.500: 00'
'#4
750.00
#5
750.00'
.'
#6
75Q~00.
, "
:':'April, 1994
:: May 1994
:'June 19'94
,
#3
7,500.00'
, #7
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,#8
..
750.00
#9
"'750.00
::"J t
~'July 1994
,#4
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#1
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#2
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#10
750.00
::'August, 1994
" .'#11
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$ ,12 , 000 ~ 0.0 ,
$'35,OOO.0~, '
$ 9, 000 . 00
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$' 86,000.00'
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~* Ap~roximate anode repl~c~~en~ cost' if necess~ry.
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item # '
~ ~ .,,'In. D.'.~()lllf3
,SUBJECT: 1992 Sidewalk Replacement Contract, Change Order #3
RECOMMENDATION/MOTION: Approve Change Order #3 to the 1992 Sidewalk Replacement'
Contract (92-26) to MTM Contractors, Inc. of Pinellas Park, Florida, increasing
the contact amount by $12,801.60 for a new contract total of $219,744.43 and,
,approve an extension of 90 days to the contract time, .
DO and that the appropriate officials be authorized to execute same.
BACKGROUND:
" 'The purpose of this Change Order #3 to the 1992 Sidewalk Replacement Contract is
, to provide'contract quantities for the sidewalk replacement on the east side of
Mandalay street from Papaya street to Baymont street. Last fall Phase 1 of the
Mandalay st. sidewalk replacement program was completed on the east side of
Mandalay street from Marianne Blvd. to Papaya street. The project included
,concrete sidewalk replacement, decorative specialty brick, sable palms and
utili ty accommodations. The concrete' and brick work were completed by MTM
Contractors, Inc. and the remainder of the work was performed by city staff.
, This project proposes that Phase 2 of the work will ,be completed in th~ s~~
manner. Approximately 300 feet of the proposed sect10n of walk to be~pl~ '
will be accomplished by the developer of Pelican Walk, who has received a perm1t
'for the start of this construction. The work of the developer will be
coordinated with thecityts work and is expected, to be performed during the'
months of October and November,' 1993.
'The available balance of $112,577 as of August 18, 1993 in the Mandalay Sidewalk
Capital Improvement Project is sufficient to fund this change order.
Rcviewed by:, ;{}y originating Dlllt~ Costs: $12,801.60 ComQission ~ction
,.' (Current
Legal ng FY>S12.801,60 ' Approved
Budget c: User, Dept. Funding Source: Approved
Public Works/Engineering w/condftions _
Purchasing Capt. Ifil:I. X
Denied
Risk Hgmt. N/A Advertised: Operating
, Cont Id to
DIS N/A Dote: Other
ACM N/A Paper: , ,
Appropriation Codees) Attachments:
Other N/A, .,;;~ Not required N/A
1.." , Affected parties ~15.92336.563700.541.000 Change Order
r-:-
notified
Not required N/A
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CONTRACT CHANGE ORDER NUMBER: #3
DATE:
Auqust 23. 1993'
,.
1992 sidew&lk Replacement
PROJECT:
PROJECT NUMBER:
92-26
CONTRACTOR:, MTM Contractors, inc.
6550 - 53rd street North
Pinellas Park, FL. 34665
DATE OF CONTRACT: 08/20/92
CODE: 315-92336-563700-541-000
SCOPE OF CHANGE: ,THiS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT
INCREASES:
',Item 1 - 4" Concrete Sidewalk
, Item ~ - 6" Concrete Sidewalk
Item 6 - Curb Removal and Replacement
" Item'S ,- Remove Existing Concrete
'Item 9 ~ Speciality 'Brick Sidewalk
2,600 S.F. @ $1.43 = $ 3,718.00
520 S.F. @ $1.68 = $ 873.60
50 L. F. @ $6.90 = $, 345.00
4,500 S.F. @ $ .52 = $ 2,340.00
1,300 S.F. @ $4.25' = $ 5.525.00
TOTAL INCREASES = ' $12 , 80,1.60
ACCEPTED BY:
MTM CONTRACTORS, . INC.
"
'Time Extension of 90 Days
STATEMENT OF CONTRACT AMOUNT
original Contract
change 'Order #1
Change Order #2
Previous Total
Change Order #3 +
New Contract Amount
$197,874.00
$ .30
+ S 9.069'.13
$206,942.83
$ 12.801.60
$219,744.43
, ,
By:
~ hn W. McVey,
Da te: c:fi d.3 -:;, 3
Rita Garvey
Mayor-commissioner
ALICE R. ECKMAN
Recommended by:
~.A. Galbraith City Attorney
(Approved as to form and correctness)
~~
Terence
Chief E);
ATTEST:
P.E.
cynthia E. GOUdeau, city Clerk
Date:
CITY OF CLEARWATER, in
PINELLAS COUNTY, FLORIDA
92SlDI!CC.^RX
Miohael Wright,
city Manager
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CLEARWATER CITY COMMISSION
Ag~nda Cover Memorandum
Item U
Hooting Date/a/'11,(3
:l3.
SUBJECT: Change Order #1 Marshall st. South Interceptor Sewer Replacement, Phase
2 (93-10)
RECOMMENDATION/MOTION: Ratify emergency work by approving Change Order #1 to the
Marshall st. South Interceptor Sewer Replacement, Phase 2 Contract (93-10) to
'Rowland, Incorporated of Pinellas Park, Florida, increasing the contract amount
by $28,041.00 for a new contract total of $613,676.00,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
At the end of June the Public Service Division discovered a large settlement in
the center of the pavement of Myrtle Ave. at Laura street and the intersection
was immediately closed to vehicular traffic. After further examination, it was
determined that deterioration of the sanitary and storm manholes together with
the stormwater culverts were causing l~rge voids beneath the pavement of Myrtle
AVe. To reopen the street, extensive rehabilitation of the storm and sanitary
system was required. It was determined that the most expedient and cost
effective course of action was to add this work as a change order to the Marshall
st. ,South Interceptor Sewer Replacement, Phase 2 contract. The city Manager gave
verbal authorization to proceed with the work and informed the city commission
at a regular meeting. This work was completed by Rowland and the roadway 'was
returned to full service July 30, 1993. This change order represents the actual
quantities used in the construction. Additions to sanitary Sewer related items
(#34 through 38) total $10,078, and additions to storm Drainage Renewal and
Replacement items (#39 through 45) total $17,963.
The available balances of $3,367,764 and $861,576 as of August 27, 1993, in the
Sanitary Sewer R & Rand Stormwater Drainage R & R, Capital Improvement Projects
are sufficient to fund this change order.
Rcvicucd by:
Jv
originating Dept_ Costs: $28.041,00 C~ission Action
Public Uorks/Engln~~ (Current FY> $28. 041. 00 Approved
User Dept_ !) Funding Source: Approved
w/conditions _____
Public Uorks/Englneering Capt. I~. X
Donied
Advertised: operating
Cont1d to
Date: Other I
---"--- 'I
,
Paper: ,
Appropriation Code(s) Attachments:
eD Not roqui red N/A Change Order
315-96632-563700-535-000 No 1
'-, Affected parties
not I fled 315-96104-563800-539-000
Not requl red N/A
Legal
I
Budget ~ J
purchasi~g 'fA
Risk Hgmt. N/A
CIS N/A
ACH ' N/A
Other N/A
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ALQ-23-19!J3 OG I S7 FR01 C!TV OF CL~J. Et,t'l1I ~E(R I N:i TO'
(j54b1l4b4
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COJII.ll'RAC'J:I CB.UQZ OlWB1\ NUHBEP. I, i i
'RO\!B~ I Harehall at. south :r1J:t;e~oept.or
Sewer aeplace.ent, PhaHB,2,
COH'UlACTOR: Row1and, xncor>>orated'
G8SS - 102n4 ~VO>>UQ NQrth
Pinellaa park, FL. 3<<666
DATE I ----bMgp..~~._.lJ)j)..;}.
PROJECT RUMDER 93-10
DATE OF CONTRACTI 06/2~/93
CODE; 315-96632-563700-535-000 (Al
315~96104-563BOO-539-000 (B)
SOOPE OP CBABOEI Taxa CRANGR ORDER ACCEPTS REVZGZONG ~O ~RB CO~C~
ADDt.'l:%QNJ.1i ti'EMS:
Item 134 - Mo~ilizat1on/Damobilization San. 1 L.S. @ $3,000.00 ~ $ 3,000.00
Item #35 - construct 8" Sat\it.aJ:Y 54 L.P. @ $ 32.00 "" $ 1,720.00
Item 136'- Conneot to Bxisting San. 2 RACH Q $ 400.00 ~ $ 800.00
It.em #37 - Install 42u Fiberglass M.lt. Line.r 9 V.F. @ $ 300.00 CI $ 2,700.00 "
Ite= #38 - construct sanitary Mnnhole ,lEACH @ $1,850.00 = $ l,8S0.00
Item 139 - Mobilization/Demobilization storm 1 L.S. @ $3,000.00 u $ 3,000.00
Item 140 - 6"-Asphaltic Base Replacement 266 S.Y. Q $ 24.00 ol:.I $ ,6,384.00,
ItQ~ #41 ~ Con~truct Plowable Fill 2 C.Y. @ $ 120.00 = $ ~40.00
Item #42, - ~ebuild sto~ Manhole 1 EACH @ $1,500.00 = $ 1,500.00
It~lO #43 - ConGtruot. an stom 27 L~F. @ $ 32.00'" $ B64.00.
Item #44 - construct 12" storm, 125 L.P. (li $ 35.00 - $ 4,375.00'
Item #45 - Connect to Existing storm 4 E.A.,@ $ 400.00 ~ Sl.r~O.oq
Items 34 - 3B are, Sen'itel'Y Sewer Items (A) for $10.070
Items 39'- 45 are Storm Drainage R & R TOTAL ADDITIONAL ITEMS = $28,041.00
Items, (8) for $17.963
S~A~tMtNT OF CONTRAci'AMOUNT ACCEPTED'BY:
original contraot
change order 13-
NGw:oontraot Amount
$585,635.00
+.5 ~~.04~,OQ
$613,676.00
ROWLAND, INCORPORA'1lED
By:~ 1 ~-L~4Q'
5 . K Q.. t' -I- 1..., C LI..J I C( ,AJ ((.
Date: (6/Z. 3/ '1.3
Rita Garvey
l'tayor"Commissioner
~;A. Galbraith City Attorney
(Approved aa to form and correctness)
A'r'1'EOTI
Cy~t.tlla' E. Goudoau
Date:
city Clerk
.
CITY OP CLEARWATER, in
PIHBLLAB COUNTY, PLORiDA
"
Kicbnol W.r:19h~i
City KAn"9"Or
TOTAL P.132
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Item '#
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Meeting Date
aLf.
1~L/IC(3
SUBJECT: Purchase of an improved residential parcel located at 800 Mark Drive on'
the southwest corner of Mark Drive and Druid Road.
RECOMMENDATION/MOTION: Approve the Contract For Sale and Purchase with Lenore B.
Johnson for the above desc~ibed property for $65,000.00 plus the costs of a
termite inspection report and recording fees estimated at $40'.00, resulting in
, an estimated total cost of approximately $65,040.00,
ua and that the appropriate officials be authorized to execute same.
BACKGROUND: The Stevenson's Creek Phase II improvement project requires widening
the creek bed and bridge reconstruction as the creek'passes below Druid Road.
This parcel on the east side of Steven sons Creek will be used for construction
staging, access to the construction site, and permanent creek improvements.
staff has compared the purchase price of this parcel to recent sales of similar
properties in the immediate area and find the negotiated price to be reasonable.
Additional support for value was obtained through the Pinellas County ,Property
Appraiser's value record. The 1993 value record documents a replacement cost
value of $69,120.00 and a comparable sales value of $67,800.00 based on sales
'prior to 1993.
The seller will provide the City with a title insurance policy and pay customary
seller expenses of approximately $1,000.00. The City will pay approximately
$40.00 for a termite inspection report and fees to record the deed.
The available balance of $2,936,612.00 as of August 26, 1993 in the stevenson's
. Creek 'improvements capital improvement project is sufficient to fund this
purchase.
Reviewed by:
~
t:
N/A
Costs: $65.040,00
(Current F~) $65.040,00
FUnding Source:
COllPIission Action
Legal
Budget
Purchasing
DIS
ACH
N/A
N/A
N/A
User Dept.
Advertised:
Date:
Paper:
ft) Not requlred_ )(
Affected parties
not iff ed
Not reqlllred )(
Copt. 1/r9. X
operating
Other
Approved
Approved
w/conditions
Denied
]
Risk Hgmt. N/A
Cont1d to
Other
Appropriation Code(s)
315-96102-560100-539-000
Attachments:
Purchase and Solo Agreement
Locat f on map
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YUN 111M:' fon SAL.l ANO f'UIlCt''''~E
Lenore B. Johnaon, nn unremnrri~d Womnn
BOO Mark Dnve, Clearwllter, n, 34611i=1U:lb IPh"",9J8~9SB9
Ci tv ,of Clenr'1Jnter, Jo"loridll, G F 1 oridn Huni cipal Corporllt i. on '"h.~'
nnd_ _ l~
~I P. O. Box 4748" Clearwater, Fl. 34618-47',B IPI.,....,.62-663B t
t...uy 'Q,ft. tn.t 1/,.. S<ttlr, ""'~ sO!ll ~nd~' ""'1 t:uy I"" 1<)l\).,oOQ ,.., pruu."y ['"t~l 1''''''''''y'131"\l Pt,...>.!1 ~o..tv r~"""',:.r'lc"lecl""Y '~'I upon 11\11-.
hffll'" N"ld car.tlta'll.. ....tuch INCLUOe. 1"'Ie SI.'~I[f1 lor f1'ftJl' Elt~ht rr,IJ.",fu:Uon'l r-SI:HdIUCi'U ) o,....."uJ on IhI; 1""1'111 01 aUAt.; IiJI ...", R~er. ~ 10 rhil II\IJtun'IOO,
l. OUCAtPTlONl
I.IL"Q>>! d"lCIiCll<>n 0111".1 P_ly IaColod'" I' i ne 11118 Col.'I~, Flu..l.
Lut 18. DRUID E~TATE~. according to the map l)r pint thereof as recorded in Plat Book 35,
Pl1gc 62, of the Public Record8 of Pinelllls County, Florida
Inl SlrootAlllIlIU Clly tlIl clln.'PnlPllllylS, 800 Hark Drive; Clearwnter. Florida 34616~4216
altl PoIIIO<'ftlly' W'ali o.ven, range top, nll attached fixtures and appliances, all \.Iall to wall Cllrpet,
11 draperies, blinda, rods and othHr \.Iindow treatments.
PAIHJ~SI
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65;000.00
II. PUI\CI1"~E PRICE .,.'........",...........,,,, ".......... ...., '..,
PAYMF.tm N 1,\
I-I o.pa"'I.IIO bo ~Id I" aocrow bv N / A In lho! an""-"'I el .. S
ttJ.l MJ~"On.1II11ICtDW d.p()i;~1 W1lhlrn dlllys idlet EUfl'CErva U.:II", '" t~.., 'mOu,,! o.f ...NTl\.........I............."....'..f.....4.U S
r,1 Subt."10 AND ...un!","'" a' mo,tg,,1jtI In good .'..l(j'l1\Ilo I."" of ,
1~1Y.lQ a" ,lllll'o"mal. pres.nl prlr.:oal blla"C. 01 .. S N I A
[<II ""'Cl1... """'"y rrorlo.>Q. .nd ""1.110"'11'] amwl 1010'01111 ..lU..A- '11'''0 M<Jo""'''''1 on .".,u"I CI ",,,..'.'..' ......,..'.....,,,..,, $ N / A
t" Ol/~'; N / A S N I A
[I, a.l.no:.I'HIO.otU,S, caoh,~OCAll.Y ORAWNc.,I,lltllQ< cuh..,....n.c~I, ,ubi_Clln ;IOMI"",,,'. .""c,,,,alocn, ""..............,....,,,. S 65,000.00
III, TIME FOn ACCEPTA!lCI:; EFrEcn"'E O"TEI F....clllMILEIII I"'. oUo' Is 1'<'1 o."oulod cy or<! dOI"o'~d '0 o~ ""rile, OR FACT OF EXECUTION cOIl1ITi1lITQlad In Wf.liN;
bft_on I"" POll... 00 0' bt!..o Or r nh "" I Ii I Q q 'l . I~u Cilpo.,llsl ""U,.I 11~.. eplion, bo ,.IlJ11Tt!d 10 Buya' .r<l I"'. oUo' Wllhd,..,n, A ''''$Imo'. COC\I 01 I".
~'KI IIX &10 and ""Ie""'. n:<lnl'"Cn "," .ny 1'111\110'"1 ho;'oOft 110,'1"- c",,,",'od 10' .11 OO'POlo' a. ",...'01.. filii dala 01 ConI'.CI rEIlf'Cli~ 0010'1 WIll bI I"" d.111 """n
lI>4tl.u! <)IlIQ/ 1""0...,..'.... Soto.~h.. .ignocll",.'oIl." "
IV. fIN,r.NCINOI
1'1 I'I....IlU'chI.. pre. e' any..e,OI' 01 il i. to bo fino"".d by I Ihird.pa'lv 100", Ito. Conl.oe' <~ con:l>!io"od 011' I"" ~ obIllni"9 . ..MIt." comm't....nl to< ICHJ;t:;~ 111
'" 121 Cl< 13)~) II 0 . li,ed, (2) LJ In od""I.b1o "'131 0 a 1"011 Cl< ,~H'abl. '.'0 10." "'II><nN..lA- days alta, ElItet"''' DILlA,t IJlInoUallnl"ul Ill. 00110 "clld...liJ..A.,.,
t.,m 01 N L ~.,. 'lid JIlf ''''' p...:Io.1 QITlQUITI 0' S N f A ,1l<Jj 0' WIll ma~. ~PIlIC'lon ..~h1n N f i1 dm all" ElfoCI"'- 0.'. and us. <tUO<lalU
1l,I"orc. 10 ollla'n I"" loan eorn".;lmml ."". U1I,ulI.,. te ""'01 I"" I.".S and con:.llon. 01 ''''' com...l","nl .... c:lct.. ltoe Ia." Bura, 11\I. pav ~n IoIJ\ "~nUL fI Eki't~
la~. 10 ebl.,n Ih, Cllm..lmlnl '" lOQ to ,,"NtI Buy..'. '1Qh1. unO<t, ItQ IUbpa"g'.pI1 '''11>0' lho '11M .'" obl.>ning I"" can.....,1TlCIIl '" .IL.. diigonl .n",1 I,js to mill UtI
I..ms and cor<l"..... 01 11-4 ccmm'lmInl. 11'>00 IiI"" pa'ly In....II.. by pron'cl .,"IIM IlOlco 10 Ih. othe< m.y canelll IhI ConI'ICI and C<t,., ."" Il. ,tl""""d In. dll:>IlsJUll'
lbl Tho .""11nQ ...,,1??oo o.lct,btd In P"lO'apl1 IItclall<Mo hollCHECK (II Of [211: III 0 , ..,..Ill. 1n1...11 '"it Ilf (2) 0 . 1I.,d Inl..a.t <AI. 01 ~I-A-- 'JI. POI .",.",.,
AI limo oIldll 1,.".1., IIOITI. n..d 1n1.'.ll ,.1.. ... )ubj.el 10 loc'ft...,I1InC1....d. Iho 1.110 Jh.I~ 001 a.e..u -1:1..I.A..- '10 PI' annum. Salil' thai, .,ilNo . N / A da)'tl an.,'
IWOC1'" 0.,., lu",ish Slllftmonl. I,om II """111100" 1I.1"'Ij pr'copal bolInc..: mell1:xl of l'Iy....ol. in'a,..1 '.I~ Ind IlOIlO. 01 l""l<IQatilaL II lI..,..r /tas 10'.11<1<10 ..SllrlW .
"""19100 .,~1cIt '.ouW.1 approval 01 Buyo, by thl """10000. I", a"~n>t"",. 1""0 1lir)1I' ah.. _tv obl.ft ... 'f(],.;,1d ac~I"'" and ..011 Cl<ligontty comoItl. and ,.tOln
IltIm Ie the """lQIQlI., ""' morlQIIJI' chIrvet.l ""I te UCtod S N I A .ha' b. paid by J! I A IiI nollUlttd in, IQUOlIy dlvl:lldl. U Buytr II noI
acctPIod by """I9IOCI. 0< L.... rIq\O"menls tor aswmclion lI.oot in ICCOIII,,"". ..'I~ tho! ..,,"S 01 Ih'l Cenl,ad or motl1laoo. m"~" a chi/V, 11 """ of \hit stalld amounl,
Selle' C( DIf)fl ......, ..lcln<I W. tqnt'acl by JlfOI"Cl! w"lI... rtoIc. '0 I~ olh... ~.,Iy unlo.. ellh", .lIcl, 10 ply thl lnctI... 10 inl....t ..,. '" 'kCIIS mor101ll11 dwQt.,
V. TITLE [VIOENCE, "'lu.1 '" h.." in.... 1...-d.\'$ b.ro,. clQ...~ d.atl. Stl~., ."".,.i Sol",'a ..Il<lrt.., dol..., Ie Buya' ot Ouytt. ~Ilcr""', n ac~....1It SI'ndOld~:
(CHECK III or 1211: III 0 ab.t'lIel oIltII. Cl< 121~UIIe InSurt"C. c"""""",,"., "rei, aile' clasl"ll. 0..""..'. poIoCy 01 UI"'lnsu'''neo '
VI. CL.OSINQ OATEI ThI, "S/tucllon wll b. cleSld 1M;"" d~ed lid 01"'" ~slng pap.,. dol"'-"d on Nn\r , l QQ 1 . u"';'u o.loIfldtd by OINt Ilf(Ms..... 01 C<lnltoeL
VII. RESTRlCTIONSI E....SEMENTSI U'"'IT....TION 51 e.,y.. ShOlL I.~.10111 subivclla: ror.nq, '" .I'oCIOIlS, prol1,bllJOIIa and on.., ~.lTlIot. lrr(x>.oO by Pe""no:l\ll! authOrity; ,o.ltlc\lon.
Ir<J .".U.,s ICP..,11lQ 011 In. ()III Cl< OL""I"'III cant""",' 10 I"" 1U1l<l....1cn: I>>bl'c "Ilily 101.."..,1. 01 "ccnl1.."",,,..nl$ "'. Ie "- lo<:alld contlgunuo III At.. Pnlc>I.ly I.... &nO
nol !Mr. IIlIn lQ r.ftl in 'II1dlh .1' Ie "" '0" Cl< I_t .....1 I1nd r'l, 1<<1 In ..<fIh as Ie I"" ..la ....., unltu ollw<wisft IIOI.d /tttO.,); ..... rot )'liar el dosing ar<l tob..qlJonl
)1lm; ....1ITtOd """Icaoe. andpun:/tl.. mIlITI1 """I~..,.' .ny; 01'-'<: None
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m.II/"". u"Ls.t closing"" .ldallonol l!tII101tQOi"9 and ""... oll~," pI~_1S w. 01 nul PtoP<lrly!", S i n~ I... f nmi 1 'I' res irientia I J>KpcM(&I,
VIII, OCCUP....NCYI 5ellol ..a"a..la \/Ial I".,. ... "" pAIl... in QC(LOOnev 011101 Ihan 601.r. bu~ i' PrOllo.W I. Inlor<l.d 10 b. tenlftd or QCcup..d b~~ clcslnQ, 1M IlIel Ind 1"1\11
,1""'..,' w, b~ .'alld ""'.in lInd IhI tonanll,' Q< occucanll d.selolod CU..,.,,1 10 51""".." F, Sal.. agrees 10 dclt.., CCCOllllllC'( 01 PrOPllly al 1_ 01 clo""O ~u el""."",,
11.,.d /tt,ein, II IlCbJO.ncy It Ie b. d_'ftd "-'0Ie cle...,.,. eu-,." os"'...... all ,I.~ 01 loss Ie PrOQl"y Irom dalt oj IlCcuponcy, shall b<I ..n,,,,,.,1N onll liable lot ....lolt"""'. lrom
In.l dOlO, and lho_ b. do.med 10"'" accopled Prep.'IY In ~s ..1.1;"9 'COll,I.", IS 01 llmll oIl~klr'l oc_.ncy ynlo IS olhe,wl,u Ifall" ha'.,;n or 10 " SOPDro'. ....Il<lQ,
IX. TypeWRITTEN on ""NDWRITTI:N PROVISIONSt Tyeo....U." Cl< ""ncJwl~l.n pro,""""" ""'" (""Ilot aU p<inl." p,,,,,I,iON 01 ConltlCt In conlllc1 WlLh Il1om,
),', nIOenSI(CHECK ~ IIIT'f 01 lhelo/lQwllY,j R<llfl D,. Ippleable ~.... .Uachod 10 Ih'" CQnI,aell:
1'1 0 COASW, WISIRUCToOH WlTna. U.~ Il<<ft [<I 0 FonEtIDl fiVUTl.lfIlT ~l nEAl. PliQ('(m Y TAX ACT n,ocn 1.1 0 n ..,...... Rltlt:n
tbl 0 CCnOO"';'UM nllEA 101 0 .ISliLATlOtl /bIleA' III 0 OrHEn
XI, AUlaN....'IIILITY, ICHECK III '" 1211= Ilu"" t \I 0 m.y ~'SfQO '" 121 f] m.y no! alligo In,s Contract.
XII. SPECIAL C~,r.USESIIClCeCK (1' '" {211, Addendum III tV i. DlI~O""U Of 1210 Iho'ol. "" Addo'>l~m, The IlOde rs igned pllrt iea llcknowl ed~
XIII. TIME III Of THE ESSENCl! Of Tl1Ill COPlTn....CT. RADON DISCLOSURE is at tached to IInri made .1 part he reof-;,uYEn's m....u
XIV. OISCLOSUR ESI Ooftt":O .CkMwloOQ1I1 01 a ltfKoII~ oCkrowIOdQ<lIDC/'1l1 01 lIUtM,:r;~y/ratloo~lW4llLll1ltllr.t ~UWll~:J~,A;';I'J.oUtj(./..cklsu'....; N I ~ ,
THIS IS INTENoEDTO DE "LEGALLY BINOIN-G CONTRACT.
IF tlOT FUL.LY utIDERSTOOO. SEEK THE AOVlCE OF Atl ATTaR/lEY PAIOR TO SIGNING,
THIS FORM HAS oeEN IoppnOVEO 0'1' TIlE FLonlDA AS!:OClMIOIJ OF REt.\.TORS/oNO nlE fLORlOA SIoA.
:'-Il'"MII ~J r1O/ CD'l11'flII~ .,. cp/<>Q'1 lhot any '" I~c tonnl """ CM(/,IIIln. "1 I/I'S CuntTICI ShOuld tG ifCCCl)led by m. ~r.'" 011 ".,rlCtl'-" V....SOC/iM. roms
3IlC! C<YI(tIt01f shO<ll<t llol <I</90113Ied /ld.o<Il.UC\'I ,,,.. 1t!OltClIt1t ..rll/'aSlS, ol/f<;ctl_ IIld b.1I11"rwtg po&IrlooJ 01 II ___ted ponalS.
C l'f'l 01' CI.....ARWhT'" I' COpyntGtlT IGO I ov Hie FLOmD^ Mn At,D JflE FL.OIlIOA _~OCl/lT1ml OF RE....1.TOflS
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Dew.'I....II. P"ow''''' .ro' '1C0MtI; IF OTlIER .l1.Atl <:.ASH. mEIl SUOJECT TO C~EAlw,CE
llRnt<en 5 FEE: (CHECK ANI) COI.,lP\.ETE TlIF. OIlE .AWUC,r.U~EI 11,
o If.A LlSTlIlQ AanHMENT IS CUnRENTL"'IH EFFECT; ,
on ~~' 1Q"es Ie ""yl/tt E\lol<et f\4IT1I1 botiow,IocIoAJ,..~ 'OC()I<al"'~ ."u "'QO'~I n"",oM, ",,"'1'"'01 III I~ I.,IT\.I 01 an ."IIOIIIJ. 1O/lI,.I. li't'OJ lIJ'O_n'
o If NO L1STINQ AOREUIl'.:HT II CURReNTL... IN EHECT:
s;ir., 01;'''. 10 Ply I"" Blo.., n,m.1l bllow. .1 hm."OT<TO....q,.."... In. nllbo'......ol. 011/.. pleutd. of In. nl., co,,,p.n..IJOnlJllhto ,mouol Of ICQMPl.ElE OIlLY O',EI
_... III """.. purUlaSlIllOCO 0' S ' rot 11<0..' I ....0:.. '" .t1.c"~ II.. nil Dy I'nd',,? Ihlll."" ,tilly, ..'Ihng .r<l.DIt 10 ll'I'ch". 10"'0'"'110 Ill. 'Cl<0v-l
Cont'K! IJ llt"..- rOil$ 10) ~toim llIll doool4111lt ..Ia.-...l, ~Q'" 1''0,..,1. bo,1 ."" .,col<I"9 Ihlll"'....'. ,.. .00'" pr-.:l, ....' ~ 1'1>1 E\lQk.. U '10' c~atllll'l lOt Bnl.1I1
M"''''''' 1'""'-<1"'9 COlli upet'<ltd D\' 01010", aM I,... ba"'-':. .....~ ~ /><lot 10 S<<<<"", II I.... U."..th,,, oN~ "'" CIO,. ~..:auso cl ,0110011", ,..... at '-'It, 10 1>"'10<'" Sftllt< sN~
PlY I~ I". I.. 10 &01<., en OIl..... In IIIT'f ~t..,."IJ" ,rllonQ 00.01 '" '1'1 C<lrlract conctlr,r>q IN- lloOk., I I.., I". l1'o.ljonQ cat1y "",. 'lClNlI' "a__ 111OI",y I f... ard COlli
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STANDARDS FOR REAl.. ESTATE TRANSACTIONS'
A, EV,DENCE 0' TInE: C If An 'bW~' a' ,,'- ",.po,.d CI UoYIl"1 ",,"u,,1 b~ . '.lO,'.bIoI ."" ~...I<>:l nbl.l,." r",., C~ ml ".1>1100 then un,I"d n colI.cl by an ..illl1O II"
Pufpol'llnQ '0 ~ an .KO.II.I. .~I"lDCl'.1 UW ml'l.II'Nnts .IIKliOQ ..tl4l 10 Uw f~..t PfD~ttr fll'c.olded 10 too ;publ.c 'Ko.U. of u~ coun.." w....~., A...l Pl'CCHlnr .. Iac.Iltd 'hrnu;:
Ellltl... Oal. Ird w!lIeh l.N~ CtlllVllOl1C. ."Ih Ih. IOlho'l 11lIJl.. ,rcolll. Qf SUCh Loll., <\Its ., ....y ~ c".'''"'''y III 1118 cu.ny Upon cIo...., Illltd Irln_11oI\, IhI .b,I'tel _
b"""" IIWJ 1lI1l1)111y 01 o.r,..,. ._, '0 ''''' r~l ollt"nlOO Itw'''''' h~ tor., rno,t'l'l'J'O. unl,I 1""/ p.ol I~I /l I"'~ "',,,,"''''. co'.....I""'"II..',.,.j by . FI<lr<l.l keno.d ,.10 ....."
aJle.1f'IMl '0: II"'" to ~.'.1.()On t.c.ordl~ gI ttot 1Il..iJ 10 l!uyt.. III 0'#IIfW1;' I tH)lIC.... 01 t,tlU ul"4,.It,O,r'JC:,_ III ~r.e +l1~f\1 01 If... QUrcN.... PfIC' iln.$t.IIIUQ Eh..,..,'a hi'" SO 1'-" ".at PrDrw.U
.....bpliC1 uliI" 10 ItIW...... ..f"QtfIit.WarlC:.a.. e.c.IliIQ'" Of" cp.whh:M.bora "..I '-DUh tn Ith.. wl1l...., I1ld t100'd whlChc...,..i1~ b~ th:tcnaIQ4'1.J by Sel~' II 0( t;ell)t. CSOIiIftlJ Selie, "'.. c,aofl:
nl.uII",.,UMt llIlt 1,ubiec.t 0Iltt to .1Illtt'It.. Iff"ICllnlOtlncill:., ..,.pllon" 01 Q\...ahhc.Ll)l'l'l :MNtClI.td IIn ""'" CCltlI'lKl .....u"'.'.bJltt 111~ AhJ,U IJti 08Eorrn.ratd acC:OIlJ.t'Il'J 'Q .,opl.call'lllJlII Sr~n
.l<IOl>'.d l>y o"I""",ly or T,," 'om 0,. .r>l oil aec<>nlJ/'C. ""~ II" ilorrI, Ill.. ~.'" 30 li.o,., " .b.Uact, .. ~ d.,., ,I 1,'10 CorMlI'....."I. I""" <lO1. al '1IC...ong ..oIotnt. 01 1'1
111 CUlnllllU It .t hUe" 10und ootlC.trtt, BIl'j(!f ...~, WIU"Url:Ji d..~.. OOI.t.. 5clkH In Yt"'II'l\1 !IlJaC.t__I.., Utih.1:U\1 11 It", 'lJt.1.:(.lt,,~ tenth'. MIv iJIIIII\MI"'~I."', $ir1ltr1 w.. h"lo'w 120 ~l. Iw
,.e.'Ill 0/ 0010:. ..~n,n who:tl 10 '''00'' 11'1II dol.tll.t. I~i'ng ...~..11 e......' .h.,1 Iu", lho GIl'''' 01 .~t\o!r a"c~."J llol hi'" M " U.", " '" damar>l''IJ . ,.Iu,l<! 01 Ofll<>ill\.) ~..
..h,,~ .hAI ,",""'IliII.ty be I.,,,.M<! 10 o.r,...; lI,."ItUI>erI,lJlf\'&I ond :;,,,,,, IoNI '8,"~'" elWl Of\<)U.,' cl ~I r",,,,,.. oblog.lltlltll. ..lIll<I' lho1 Co"lracl &/"'" I.h.II, ,I hl" I. IOYI'd ,,"rnM~~I:'C
,... Oj~1 oll<llllD COI"tl d.'.el.., in Ii'll 1'111 ...1"'" I'" 1_ P'"".oeOU..,,,.lor. 'l'I<:~od"'Il1hO blill\l""9 or M"UU.'Y SIo'IS
U, PURCH"'SE MOPlEY MORTG...a~l SECURITY ...aREEMEIn TO SELLER: ~ py'th:'.. ""''''i fOOtlu.lQO "'-.I nlo'llJ.J\lo 001. III Sui". IlII1I1 pro.d. lor . JO-(\.lV g>ac. p.roo,
,n. "",,"I "I dal.ull II . 1".1 morlglgoo Nod . l~-d.~ o,ac. p...w ,I ~ lOcO/Id A' ....u, n""'l/tlII", .f\,;', 1A"""'~ lor 1~n1 CI pI.ooY""',,1 oil ,,1001. '" in pa'l ..,lhaYl Ilaf1InV: olk
r'IOI pe,,,..,. .c:-C.I.....IIOI' Of ..,hu.'. ",,.,I"l'Mull Wl .........'11 1>' rillotl~ oi RUiI-l Pro~,t)'. "11". rti.J'o"'f' .n PlKIt t::cns and -ancutror.1nCct. toO fl. I/te~t '^ ,good slandl4~ And 'Ol':Dd mDd"alllt't
'" "'" 'uluUI id,,~E-':'1 u"ll:JiilI~ PlLiI IJ'KMlg,ilUU111. .If'l) tN nJOflO.JYtl'. l'lCltt ~.d ...u~utj ii-U't,'lJtfl(Jlll illJ,jl ~1t I.)I,...J....I~i.lII; 1.lIIn .1l4 c..>Ilhllll llIi1:Iulr"*tJ bY' 5.llat, b.,1 s.,'lef m...y QUi.. ''''1\10I''
t'L.\L1IU CiJ110l1'1Jl'1fy lou,"".n mott;aQi!t, n.ottQ.a9d I10tU and "l!(.'1.I;IIIV .o)IJtl.4l~""11 \if..f....".tl., uh"'HhJ lJy lil-IUJI .arlO I.o..lrlmll.tlilllQnl- 01 '1~1e 01 n.'hQi'~1 Wilks aoc.J;htd In. it'll c.oun
,,-......'ft.-tn flea.!- P~":i tj. Ilucahlld .AI p.,.ICIl.lI!Y :II"" hJDlUJ I:lulm~ LCfl\rllrua or .u"~I\e-tJ .......1. at 5&1I'lt1 .. wht.... be t.ull.!u!;l ,.g I,.. IlIin 01 J; lucuuey 'lJf'iI!'lI\it!'ot trVtdencllJ lrt '.CCI~
hllJOCOlI\J slihl'mlnl' U 'lJ.:.uoon rnoI.~.l:hu IlfltlJ poiVrNnt ....11 UtCI;!t-" Itl. ""'llO41O .p~)',",'H'J t1M:rtK'n
C. SUIiVE"'~ p."y..r, al e.u,., to __Pin.". ""llhln ',,"IQ illlowttd to J.plt""" tt'llK>ln.:u of IllIb ill"'" Id ."lIItld)'l UrM, "My *lairV A...t P(cQoul~ ~urY1i'r!l'd ~nd -C.,lII...d b~ .. '1Dq1-lt'f1ld FtOfJC
k.I'Ir'tI.,I.)I. I. .....,ve-V .rm.., erao.a.:nmant en n.al Pt:O~rlv Ui' 11\4;11 UI1JllLhWUloWm. b:iil.:'''' bt) n...t PrulJ"",ly vnCrO...Ch ao ,uUJitCk L"..I. U"ll:ttncl1~.. ~nul O. olhat. -:A vlOl.al' an, 't1"tIC1~
eon"..1 co......nl. Qf .p~e.bI<I Q)'OI'......nl.1 '''II''lallOO, lhe ..n.. .""11 COI'il~"I. . t'lIo ""loci .
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D. tERM!TES~ Buy.f. al e...r,..,. Illlens... ...,tn.n III'l'tt g~d 1u U.h...cr 41vK::U1"''' 101 tlLv :uld 1.0 IItlloijmlflid' :LlUU1ol. tn.,,- ,...,...11 ndl. PrODfit.y .......c.c.te-d by D Flarolda Co,tdlflJ Pvtl Contt
Oou'II()I' .-0 du~efmll'''' Ir tt.,. It .ny V1.1.bIe .cl~ lefml'a tnh!llilllun Ot' V1".:bt-u u,ll~s.hng d.1m.i~1 "10m tt'lm'lu In'at.lahl)lil Ill' It...... IInp1QwerNnll U Ullhif Of bOtn ar. ~aund" Buyer .....
.l.tIlfV .. (J~V'l It-om o"hl' ~ wrluun f1OIlCi' ttwul!oI WIUun "'"ICllID tla.... on d.:aJ1'l.OJiJUl-. loTf~lhur ""'11.:JtI 04' not tnipac'alJ end OIIIr-wltt2 Dr .u *,c.nud~bUikJer or Q,uNlrll contlAC:tor. ~Ik.
1'l,J:I. ~y 'l'tLlld COS.tI of tut3tmdflE and IIDiJlr or lIti id.o.rn.auc l..Q 101 ;!~ of pu,ctI.a$1'l OICtl'. Sl~ \..x;n CDUI IIUCltdD Ih.;Jl ,bmOr.Jtll, [J!l'tt:, I.h.ol J~. the QJ,lhOn Qt c:.nc:c"ro CQllua.
....dli'1_1 ~ I,!:.3IYI Itllr rucl'lpt 01 conttactor. ff:DliJr fr'ltll1\ala by Ol....lt-ag w"nun. notice to WClJt Of B.".." rn.y ct~ett 101 ploc.altd with U'Ut Ir.llnIUChCM\ -In wmlCn e....n. ~r ~II! U!CII\
. Ch~'h. n. dO.Ji1'9 01 an .moun. .LJ,nJ 10 lhe tOIal- ce IhQ tU:ltlt.rent And t....O':II1' e'ltrn.ltl not 1.\ It1CE~U 01 2", ct ".., pll,ch.alll D/tCe -TdUl'''Ile.'' ,t\A1t be deemltd tt) ItIicW. all 'I'M
<ldtrolo>J O<II-IMml I...... Dd 10 ~. .rPCtlud un<lol' II... Florida P".I CCtll'o/ ~CL '
~. ltIilnESS "'ND ~aRESS; S.I:r, ....a.nl. lIt1<l "pluenl. 1~~III"'" il "'!l,un ond "Q'o" 10 II" R..ll'rllP",ly ...lIot.."llor I"., "I."'~O~';". U ~".c',bod In Po'.g',,,,, Vi ho.r~
fir... 10 w"-.:1l1.S I., a<;ccrd.af1Cu 1Hllh SI,]no.,d A l ~ t r
'1 U::AS~S: &111ft '1\1.11, fIOl kI'l ~hln ., (lays bGIOI. clollrlO. '-uulll,ll to Uoryillllll toP1IilI1 cl t111 """II!I,.l ~.;IIUJ. f1lvJ lu,IO,...ct 1aJ.1h.l' horn .uJ.-:r\ t~nt IPGClfy""'-i1 the .n.atllte .and duf.hc
. oJ II"Il!I 1anantl oc~Y. ..nt.. f..... 11:::J"'lrcfil UJifll :It~ ,eCY'11Y lIJiJtIOl'*' Qilild by Itf\.l)nt It S.1)Qf I' ~b1' '0 QI.lIJJJ1 such lalhu rlOm each 19.fUJlt. the UIJ1tl ~IOfrnallOO INI. t
IU'NlllUd l>)' S.!Iol. 10 1lu,-9. ..."hln INlI I""" p,'1CJd IrI 1M lo,m 01 n SU'!'". elM..., Inti B-t,u' m.y 1""'C.'lo' ee"t"tl t""OOlt 10 coni"", sYCh InlorlNlon" Sollel Ih8I, .1 dO....
"""'... .nd .UOJOl.. oriQIn.tJ IUICi 10 O_r. ' -, .'
Q, L1EIIS: 50.,., l.Il;a' ,...n,'" 10 ~, .t I",," 01 CIOso'll .'1 oll.~"'1 OUOllo>J 10 Ih. ollnn.:;., ..n.... ","", ..... ",,'.oloId lor he,..n, 01 """ 'il~nc.'lll .t.lImenIS, c!a''''' el I..n ,
poI".llall..no.. kMoon to s.roCf ol'd '",Itlet on.."ng 11111 lhe'. f\,;... ~."n 00 .nl'lo.......''''I. e' '.0'" 10 "'" Propo,ly lor 1111 <I.IY' omme~..ltly P'.e.d,1>'J 0.1. 01 clo"'Il II Pr_rI
n.. ~"n 11I'Qtll~ or r.p...<I wllhin 11>.11 hn~, Selle. .r.aJI dolrw. lalr.1s.. Qf ....,....'S 01 ""'ch:ones' IHlra o.OCUlaL! b)' III 0.......1 Conl/ottorl, NlJConll.e1<l1S, SUlJIlIiars .n:I m11le"alme
In OlklollOO 10 SeIlcl'I ...n .U,j~>I1 unong ,,,,Ih 1M nan... 01 ~~ ~ g.,...,.1 conlloCloro. ."bCOoII'oclors, _pi.." 0"" "'OI.lIoll'...n .nL! 1"111... .n..",1I1O 11>.11 a~ t.h'llQU II)( I_msn:
01 l.pOl'. ...htCh COlJld .r... .. . b.u.. lor . IOOcNl.,",'. I..n or . C\J.", lor d~""\l<ll f\,;.... ooen pool 0< will 00 0.01 01 ClllS"", 01 1111, Clnll~cL
It. PL"'CE OP CLOSING, Cbl.ing ~q ~ held In 111I c"'-"'Iy "III,.,n I,.. Rolli P'o~~"y ..lOClllolI a1 1118 oUe. 0111'" 'IIOI''''V 01 011'"1 clo"lQ .gonl duoonsled by Soli.'.
I, TIME: TIIlII Jle'ICJd. IWM 01 leu Iflln 6 d.... wi ., 1110I _lOUO" ~.t"-'<l. Sotu'd'yl, SullOoly. Or>l 'I~I. O' ""1"""'110031 llOIol.1oyl, ."" any lime pC,lod prCMLfe<! 101 hali'
..Ilic~ 1Il0,!hnl on S.,...doy, Sundoy ot lIoQ31 l>oIol'i wh.t..llllo ~ 00 pm olin. ",,01 tllJ.IJ1OU d.y,
J, DOCUMEIlTS FOR CLOSIIIG: s.J1e' oNll '",hi"'IIlI do.d, boll 01 ..."', ","eMnie's ..on ulldJ>tl, uslo;Jnmelltl 011....., tl>rlanl at1<l morl~O\le' ".Icppollelle.. nn:! CQf,<<I.... inll'..-m&1111
1lu,-9, al... I""nh dol.<<1Q lIol.me.... ..."lllIO., /llOIlllDgI 001., ua"ily D\l'..""'n! nr>l I",.ncing .I.'en.,nl., '
K. EXPEIlSES: Oo<:iJmatIi.,y "1Il1l. 011 IhI du.d IIld tlCOIdUlQ ~:W"CI;". ""'Irumenlo ill..1 b. pac ~y SolI"'" Docu,,,..,,I...,y .1._', int""9'bl. I.. .nd '''cDl<ling ""'rthal'; mone
"""llIgolll 5.11.,. dud ana ltNnCroO alOlum""lo ""'I be p;ul by lIuyu
L PROfl...TlONS; CREOlTS: Ta..1, a.....manll, ,.n:I.lnl.,ut, murOllC. and elt..' hpclruOI .nl ,,,....... rol P,lIp<!rly iIHIn be prnr.too lhrouo;;h (\.lr blIOI. eJosing, ~ ~ Ill.,
Ii'll llIllon 01 1011,1'9 owl IIlr ..l1long poItci1. "I I.....'.nc.. ~ auu,,,.b1.. In ..hlCh ...nl Ilfenwm. .ho~ b. plo'.'ed, Cash II clolong """I be Inclnu<:l or doCl..u1l<:l AS mov t,
'.o.ol.d by pra'I~. PrOlllllOl1& .... b. mallO I"'wg~ dOy 1"101 10 occtlQOl"r ,I OCQ,.(lOncy ottIJ'. llvlor. ClO.'1l\l ,Iou..nc" I.nl IIld .."""ty .upeoil. "tf1 be Cla<:Idl<!lD llutIl ...
OStrClw dopel;l. Ilotl<:I by rnor1~. .... be clld,le<:! 10 Salll'. Tarr. Ill'. b. ",OI.I.d b.1$o<:l 011 IIWJ CIll.e,,1 )1Iof. Ia. w'th dYe al........... .- lor m..lrnum allClw.bI1t distoun'
h'J",..,.Od .n:! Dlha< ..rftllloona, U cIoling occu.. al . dal. wMn I,., cu,,1:tII 1'..... mollagu ii nol ...ad 01lLl am.nl y....,'a au...",om I. .....ilablt, ta.as ...11 be pr:w.:ed bill.
upoo auch a....llmlnI ord IhI IXIOI )'111" /l'oIllogo, II o."otnt y.al's .........On! IS Me .......1>1I. lhen IUdO ..~I be pror.ht<1 en Ii'll pi.... )11..'. ....,11 Ii'll'. .,. ccmpIoII<! ,"""",,""""'t
"" Itw Real Prcpe.ly by, J.;......,y bl or )'III or cIoAlng ""hic;~ 'mer"""mornls ...'a nol .n .,.slene. on J.""o/Y 1.1 01 IhI pr!(ll )'III, tllen I.... SIIIII b. prQf.,ed !>.i.1<! 1.00II Ih
1)I!(lI \-Cafa mi'"llI .1Id al .n ......loble .....0/1'CfI1 10 bI ogrue<! """" borlWol.n It.. pilI..., I."ong >Y1licn, '.".....1 "'I be med. 10 IhI Cwnlv Prepe,ty Nlpr.I_ I... III Inlo<ml
u....",.nl 1.~1Ilg 11II0 _or.lU! ....1.11>1I ..-.mll""., ~/'tf .... pror.llQl1 b...d 00 .n .,":NIt .~.I, 01 .rQW.l 01 a,U,", Il"l"l' or 5o11eI, bo .yb.._nll)' IIJIIl,u.tad upon tcceit
011.. b.1 011 ~IIon 111I1 . ...I.....nlle I~.I .lIecl iI inlha Clol.lng 1l0lrmonL ,
M, SPECI...L ~SSESSMEIIT UfPlSt ea.1~.ed. tcnl.mad and ..t,lted .pet..1 ......menl bot". o. 01 d~11 01 '10...." 1110l AI. 01 E,recl... 0011.' "0 10 ~ p.>ld by- 5,,,,. PU":hng 1lI~
~i 01 OJlo 01 cIoling oh.II b. .",-"neL! br BIIyW', U 11101 impro\1lnM",1 Ill. born ....bilanh."y C!ln'QIIIloll U 01 E lIutll.. 0.11., l.UtIl p..-.Jo.;al..n .h.U b. comd...d C.,hl.d. coni.....
,,,. ,,,,,.rIl.1'd Salle. i/HIll, .1 clcsUlg.1MI ch.Irved .n I/TIOUI'lI equal 10 111011011 ..,.....10 01 au...manl lor Ilia lII1pI""""",nl ~I' 1110I pyblc bo<If.
/I, ltlSPECnOt/, REP""R "'ND ......IIITEt/...t/CEI Selle, ...'ronl. Ifill. alai 10 d.ys pllOI tQ do'"'9, thO te,o>jl, "",I CItw:JujIf1<J Ilia luell .rId .QUlIs) .1Id .dO/Ior ard Intlllot w~'"
.uNIi. (or .QlIHolOnlLalld doc~.1lI Lfo nol ".... a/'tf VISIBLE EVlOEtlCE 01 lu~., "air. c~m"!JCl 01 tl'a.o;lurQI w,,',,~. .00 lhal lha I.eplc rank. paoI. all .ppll.sncol, rnilcNr.:;,
~I/IlJ, I1OIJrll'9, Coooil']. .IICIrlC.1I. pUnoirog Oysl.ms '00 maclliI'IC'y 010 In WOI1KING COItOITlON 1Io.t,-u, "'"v, 01 Buya' a 8.prn... ha.. ino".tlionl IT\IdG or 1110.. hmo by . ror
01 irI<lM<lual lpac.LillooJ inlw:lme lnl.~rel1OOs .r>l I1oId""J .n ott'-'O"lionol "cvn.. lor ...eh PY/cou 1,1 '.a.M'.OI ... br an .P\ltopr..lily licen~ad Flotilla conll.tlot. Il<tyIr lhatl, plio
10 au-,.r'. OCCL(l.ncy or not leu I"'~ 10 "'1. prlOt 10 clcl.iog, ..neh......' occurs 1".1. r"POII .. ..mn1Q 10 SclOO' suth il.ms Iho. (lo not mllel Ilia .llOve .1_. .. 10 dol..!:
IMo.. Iluya' "/lOII. IUth IIar..ct. ...lIoin I~.I I....., Iluya' iIHI'I IJu d.."",d 10 h... .....ed Sol"''', w~".nl'.. .. Ie O.I.tll 001 rUPOllld, It ,.p... or ,.ploev"'.Ill. II. tlllIOr.t
S.'Io' &hall caus. IuCIlIIPI'" 10 bI nwjo ond IlUIa par UP to ~';. 01 II", p,"tlu.e pilei '0< ..ell 'el1"'" or II~ce""'nll o. rNf b. 'IOUI,ud In CIao, 10 pI.to IuC/1I1.ml In WORKUl'
CONOmOtl. II lha CO~I 101 IuC/1ltll.". or 't;lloc.menl 8'COrl<l. J~ el lOt pureruse piC" El<ric, 0< 5.1101 "'ai ".eel 10 PlY weh .lten, I.~,ng "lIM;h .,1_ parly ",.y cane'
II.. ConIIOCt.1I 5uI1or1 I. ~"'b1. 10 cCll.el lho! dolcct. P'!(lI 10 clo......, lhtr ce~1 I~.,.ol ShO. b. p~,j inlQ Uc'c.. .1 do.ong, ~tI." ....U. uoon ,eU",,"Dle /\OIC.. llIovidr uhW... UIV<.
~"" attu. 10 111I PrOl'l'lV lot 1",pocl""'.. Ir>tUl,"g . ""o-lh'OoI',II\ PI"" 10 elO:.>ng 1101...." ell"'l.... 001. ,1.1d r... 0.1.. 01 tlo""II, u..ept l<lI/.p.;no IIQl.lvod by lhil 5~t'4'I"
5v':liJt itlall m:unll.n PJot:)trtr. inckJdlf'lg, b.Jt .not 1tI"Ii41.d KI. ttlt LJwn .to :U'fubbq,v~.n thf (:Of'Id,hQ(I hg,om W""~.ll"dl ""a.nary wt"ar ItU teal Oll.,.pl.d
0, RlSI( OF'LOS~: 11 IhI Pr"""liy I. damilOCd by tIt. 0I1lI1.., O:O.....,ly bel"'. ""'-'Il ~"d co" of ,Ulor.'tQtl <,,,'" 001 ..c..d 3,. 011"" au.uod .~Iu"on <ll I,," f'roI>C<lV I
d~""'J<ld, cell or ,"ICllltOl'l $NI l>O In 0019>"011 01 U.. S",,"' .r>l coo>ona ..,.u O'oe.oll py'.".~1 10 Ilia IlIms 01 Con"~tl ..~n ,.0101011QI1 cos" IIC1O'AOII al cl<>sirIg It Ii'll COt
ot Jl'ilOt.llhOn 1'~l;eltdl- 3-:. DI .n. .uuwd 'II'Iu"~1QI1 -0' the IU'flfoyttn'Unls lu d~t1~QUd. 6..r,c, .rutl "alia the U[}liOCl 01 w.u...., ID"'W19 P'O"~rfv ., II. cogtlh."r Vltllh .11....' thll 3'4 0(
all)' liI1:1oL1ran:;:a pflX:.Qlf:d... p.~abl. by ..vII... DllU:h loll Of' d:tm~. or Q. C::.i:lnceiltf"r.J tl"', COf~IIIIiCI YoU .eClllv;ji)] fi:lurri ~ th."PO$IICI). '
p, PROCEEDS OF SAlE: CLOSING PROCfOIJREt fill oood .tu~ IJ. 'utOlWd "'''''1 t'."O'''" 01 l,nwJl, U ~1J."atl, o.tI1anc. 01 hi;" ..... be conlln''''L! nl Buyo,'. ..p.n.. 10 .....'
W. II.IluyeI. "",lI'o.Jr "'1 .ncun>brant.. or tlllnoo ..I""" ~ r.,'!Ju' S."",'. toUo """'.'~.tOlll. 1,0n> Ih. 1l.I" 01 II.. "'.. "',",,,,..e P,ocllds 01 11101 nil SlllII D. Ilel:! II "Clo
b)' s....... .IIO/nay "" by ~ "',.., ''''''''''''i .Ct.ptoble ..crew IgInl I... " ,,"'ood 01 n" Iono:l.' 1110" 5 ""~' "011I und .11., tJo"/'Il dOl. II Sall.,'o 1~11 I. 'and.,ed ulUN/....,.bI<
Ih'lIlogn 00 I.on or Buyer, lluyor &11I1, ",II~n lho ~ 'll.Iy P<l,oad, ""lory Su'", l~ ""'0'1 cl tho oJoI~.1 a"" S.ile, .",." r..... 3D Il.Iv. r,On> <lO1. 01 loe.opI 01 ....h OOllIO:,'1QI1 10 r:w
I"e drl"tl n Sele' I.~. 10 lIn..tv CUt. till ""Iecl, .. ll1IO<l"II01 a'>l elO.""" l"I1IU I".!I, wen "''''.n dr"un<J bV e......' .M wotton 5 d~y. ollr. d."'II1d, be 101Y/nod 10 IIuyII .0
,o'lul\J,..OUslV ...Ih SUCh ,0Ply"'e"I, Eluyel SIll. ..lulO """OI1nffy and vSC.lo Pro".lIy .'10 ,ec""""'i'l I" Seu,,, bi .~et..1 ...".ntv OtJud, II eu,.1 1.,1> la /Il.'l~. I.....ty dOf1lond I.
rt.'lund, Bu)1il"' In.1I t,l~. tl1" t11 Is, w,,,,,w"I] .. ..glltl a~lI\sl So~1ttt ;1:11 to arrt 1n1~''''..tf'''u"''9 d&;lh,lcl f.CfPl .. m.ll tle au~lJble ID Bl1)'t"r D~ "'..UG: ot w:wran1... cOOla.....,d: In IhI d,a:1
U I poIllOf'1 0* ~ p..!,cl1Ase IPrICIJI b w. be den...d ttOtn .."U:uhOOolI 111\01111:11:..1 (V 'thn'tk;II"J. fuQ\.IloIetMIlL'S of UkJ- i4!o.,H-.:] N1I$hhJI.on ;1'1. 10 pt,aCI. tune cl Wii end ;proc:ltbtl 1;)1' Ck:!;S.i1l
0'1';1 rOt "'1$buf1t~nC 01 morCQIJoQI prOCIII'WI, lhi.. CCitLLnX u,ur ClJI'llUity Pto,rlft.ol.Xl :In. tht, COUII.l'" 5u~r '1L.l:& hD",U ~he .1iI.1l' lO IIUJVlfll! hum lhe WtwJl"'IQ 1i1111Iu"~' a wuU.n C.QI1'\tfIo'~1
111.,1). .. "'I~ no!: wllhhold dlw...wafllnwlll oIl1lCM't~ ptDC..dl ... .iJ rUI*1 of any I~U., 1Jc111c-1 LtUtlbuf~bie 10 U.r,.:t "tn(ll1Q.J9Of. TrIOi VSClOIH oill"d (lO...ng ClfOCitdunt hl'QIJIfItc] by IhlS SI&ncJ.r
m.'V 00 ...MIII ~ "II. .oanllniu....d..,." ma1l0" "","""nlIO S.tl.", ~U,7lH I, F S 119~al. u a_wJl!Il '
O. ESCROW; A,r'i o:a.c'~ a.ge-nt t..~... .W'C-OMllIJIluodS 04' .I).II",.aI9I.t 1$ .LJlharllod vn.... P9fOCI fJt ....;C-Upt3JJo:. 01 Itwm 10 dOPol.1 rnf-rIl prOlT'Qlly. ho\J ioil-l'lMilIll ..,.crDW' '"<J.I.W)(lt.
11,) c;:1e.a1~1lCl!'. dt"1buUa 'f1em"" .CC-orll~. ""'llh t,una ,ar,j c:.onLMI()r1-S oJ' Conr.i)l,:t F,jlll\~'~ 01 CItl:Uj)I-c.. of '",f111:S1 ,h3~ noL m;CU$\l' B.J,.~I'" purlCllm:ulCa It In I1ri)lJbl al II) Agent', du'I4'
QI k.\t;..ld~1 Ul"IJel I.... Pf-D\'I.l.ioUI d ConIt..:.. ,lg-"nl "'\.3,.. f11 /u.NnI. OUCoo. COflI:r.... 10 t'\(Jld IN ....UI'l'CI u,.:&U...., c' It... Q\.crlJ".. until UW! p'fl-llt' mt+hJi)lI,- iQUUt 10 JlI ~SD.IIS'U1fl
01 ,,"IV. jud.J","n:I 01 . ~QU'I 01 tOl1lP<lle'" ~JIll.lJelo"" .1IQIl Oo'.,m,,,. 100 "g"l~ 01 II.. 1>.1'10.. o. ~O",'I may tWtIl>,,1 .""'" ",'n tllU Q<,(~ III U10r CIIC",I tOlJlI ""1110 "",idltl~
01 II., ~I'poj:. Upon l1O"h"'ll al Jl.1,I... corr.:e....d CI such ~ct""', .1 ".I>oI.IV en ll'" P'l'1 C1' AQcnl .hJ1: h<lf louno",'., ..tep4 10 II.. ell.,,1 01 a~co"""o~ lor lIli ,tam. pI""OOU~
1::ef,tycft:4 Out or IIClOW. II ~ Ictml.d ....1 ..t;lII. bIO""", Agftn. w,", tDl1'QlI' w.m PfO~UlCns 01 Ch~.plet .. 7 5. f S (IOt.l~l. '" '"....l;)lIfd An~ WII bCl'11H1!efl &.')lur ;Snd s.,.'lIJt wht,..." Agow,
IS sn..~ .. 104'lr btC;)\IU .pi lc.unQ'~1 AiJuol JlieUf'UI'I..1II". QI In .111/ Illlt ....!'"..tUtNl ,A"fltl. mt.uIlJ'I',U3S it"" ..uu,c~1 nt..Ui;_ of 1114' i1titrow, .#uJ'~"'\I I-ra..- ttc:ov",' h!U~tJjI. ..UOi'N.... 11t~
~I'" co... lIl'lUJul-d w.th IhI I.., .and "0.11 to b. ~,.j Ilem ""tLj out at U'N,t Il'ICIO...."L.I .~IIII.U. Of ...Q.'......JI~n'.1'\f1d C.n.ll'f,rJlI ilnd Ih~"lthnJ as cOU_1 C:0,11 III lavoI 01 'hi prl....oItnQ :(l~1
polrt.... W).e. 1'1.1. AQunl ,hall t'lQl u. hDb~ .0 .any p~t,. lJI I,:'U'\IJof\ JOI ""\Ut:b'f'U1)' til O.r,"'f Of Sull(-f 01 LI"'II~'lI .c....L'IK1 tJ. Itilt Cl"CJQw, ,When t..L,K;h rru..C1iW...'y .1 IJ~,. 10 \I'ooo,(Jh.. b1l1till\
ell.... COlII/.tl or g'ou ,wgl'll"'''. GI ~~.,,1. '
n \ Ar rOnUEY'S fEES;. COSTS: rl, Jiny fll'll,)illhon A;I~"~ ad IIJI tt'l. CtJntlac:.~: I'.e- .pic"",.!,,)'j .r.illJ1y jojl flt.ICh '!.IiO-JJClQIl Yrh-..U. t.Jf 1I\ii:1 ttumo:... 01 lhl, SI,:UxJ-iI'lI. '5ol'1~.t: ~'1Clw. S...-!rot,. s..r.1.
lothltA 1.l~L)" llr. B~t'. Qmtr.l!' o1lvl IJ."y :.ubOlt;Junll to Iho "lhflJ Urh"IJ' UI Uuo,-:- I uIO".r, ~::I ~ lm el lllll,"tI t~ WCD"t'I w.tllun.HJ.'. ~U;:"N'y I IUIJ I ;lr'l(J COlt.&
S FAILUnE OF P'fiRfOAlYAtiCE: ,e 00.1)0' l"llt to, iC'Uffolm :,.., CoUI'lU.:tr:t, V-I~t\ln ~h. 1III"oU 'u'it.c~...,d. 1.1C..:k,.,1....J ,jJ.....II"lU"111J ut ';I~ dtlOiJ'-llt\l. the d4lloo,-,thl ptild uy O,"".r ..~ ".DO&.IU
"Or{ltd to 'bljl Pol"". ,.,...., 011 tC'41~""tJ by Ot '01 '''4 ~CC,,",U1.. cf 5l1~,.t ...... .tIJIU"O It)Q1\ 1"-"'oI.~h'.:J: lJ.m\.~Y'\l1 COn:tJ.J..:HIMill _.or u,.. t!.f,I(~lh.Jin -01 tn.t CQrvrpct Q'\Ij .., fuU ,"1"""'1'\1 Of ,,~
CI.s.m;.. Y"'lat~.I1..rtc.r &I'd S.~liffolsJ1..l:1 b4 rt'illllW\S oIlH obI'l)JLQ"l' Ll",lQj (:.)"'Uj'. ." s...r...", 1"= ~.Ikit.' -oU'llC)I~. t'OilY prPCi;t.UI If\ fI:~.r.JoI1f 10 .yNOtoi:. S.I.,.... '.lQhlll..Ul&Jt, u... ~"',..
U lor ....tt u:..,OI1 c(hdt tn.art '~IM. 01 S.n." If) .J1\Q.~" &llLi... . tll..., It"',al..u.:lv ..ihJ' tJ.I.....II,.. \JU1"of1 5'i.....~r I"jl,. r",-,r;ul;;h, Q~ iell..'"'' tQ iHU l.)I'm It'w' ~1"Ct. Uhl BUy'=' ~, u..~ spetl'
~1J_kMnloo1nc;. Of ..e1 to 11'(C1VW' t1'ltJ Jt:L~ I) 0_ OIlJIff' dt5.XJ:S fll ",,.UrQ.j1 U~'tb)' VrI\11o'~rIlCJ .:'Ill; ..t.o;I:II)O I I"" iJ,IojI,)oJ.n I (I"...UIflLJ .'oo-n St~.lff I Ur"'Ic.h
T, COIHRACT 1I0T RfCORO...ULE; PfRSOHS 1l0UllO; NOTICE, rl..U." Ih', C..'U.tl 1>" "'I ,....c. cl ,I, ..,~. 1>0 ,.c"'o~~ .. 11''1 pOOle ..t"'d. TI.. Conl,atl ","I "'.... .,
''''11__ to 1.... b...lj,o. In. p.uh.. .aro ttw-lf' $uCC:;"~' ., .,U.,iII;UII \'Yt.IVI......-u' tt\lll "OIJ.1~.1 ~:.'.....h :r,..."".u, }.h..:..oa ~'I(u'" VktI..11 ...~ 00* ",1Itf"Ij"" .h.J,'IIIII'ItJ;I,A'w~. N.ohc. 0'Wf\ by ,
. 'III.. .Iltllnoty I", ./'tf pa,'V sIII11 be .. .1Ietl'''' .. ~ tllW'l by <lI tQ 1''''1 p.'IV ' ,
u. tOUVEYANCEt 5CIILf iI\,1>J canw, l.~LiI 10,) U\I 11~~ Plouv_h IJ; ...tilhIIO'" .....:!r'I,.'~)' 11l-J..ht..1 ,^,1~}nlll ''''~hoJ''ilnl~''h.~' CI ........mJ..."u ue-.a. .. .JPPlOOo'I~t... 10 ,... &11tu1 d s.,.'lI1 c
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RE:' Contract For Sale and Purchase
, BETWEEN: Lenore B'. Johnson 'and city' of Clearwater, Florida
"PROPERTY: Lot 18, DRUID ESTATES
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health risks 'to persons who are exposed to ,it over time. Levels of
,Radon that exceed federal and 'state guidelines ha~e been found in
buildings in'Florida. Additional information regarding, Radon and
Radon testing may be obtained from your county publ~c health:unit.
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INPUT FORM FOR CONTRACTS AND LEASES
,lyOUR NAME: ei,.,l.f.- M~~ EXTENSION: ,(,~3g- TODAY'S DATE:. _/~/'-'
"**DATE OF INSTRUMENT _/ _/ ___
* * PARTY ).e/J()I! e, u,}I)j'O~
*~RESPONSIBLE DEPT/'tt..bc,b.. ItJb/1.,/lf' <20) **CONTACT ff/11Pk~fI/#-
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**CLERK FILE #
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**CONTRACT/LEASE'
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<22) Expiration Date:___/___/___
, **MONIES
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" (SUPPLEM) Terms:
**OPTIONS
Terms:
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**INSURANCE Expiration Date:___I___/~
*~REQUI~ED REPORT # 1
**REQUIRED REPORT # 2
<22) Due:_/~/~ ':
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**COMMISSION ACTION REQUIRED By: IO/~/ 93
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**CANCELLATION PROVIS~~NS IYdN j>(?;'!.;;/u>>nA-Ce ~ seU.cl'~.
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Clearwater City Commission
Agenda Cover Memorandum
Item ,
Heeting Date:
f(j/lf/c;3
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SUBJECT: Annual contracts' for cast iron meter/valve boxes, lids, etc.
RECOMMENDATION/MOTION: Award annual contracts to purchase miscellaneous cast
iron meter/valve boxes, lids, etc. for the period from October 8, 1993 to
October 7, 1994 from Sunshine Foundry of St. Petersburg, Florida for an
estimated amount of $41,645.50 and from Opelika Foundry Co. of Opelika,
Alabama fo~ an estimated amount of $5,946.00, which are the lowest responsible
bids for the items awarded,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: There is a limited number of vendors who supply this type of
material. Of the five (5) bids received, Sunshine Foundry submitted the only
complete bid for all items.
Cast iron meter/valve boxes are used in conjunction with various water
main expanSion/replacement/maintenance projects throughout the city.' Some of
the items included in these contracts will be installed as part of new
installations and other items (valve 'box caps, lids, etc.) will be used to
replace broken or damaged facilities in the field.
Four (4) separate vendors submitted the lowest quote on at least one item
each. Allied Corrosion Industries was the lowest bidder on items 4-6 and item
14. However, the quote for items 4-6 was for 'plastic boxes, which does not
meet specif~ca'tions and was rejected. For efficiency, it is recommended that,
item 14 be included in the contract with Opelika Foundry Co. at an additional
cost of $0.77 per riser.
Although Davis Meter & Supply submitted the lowest bid for item 10, it is
recommended this item be included in the contract with Sunshine Foundry at an
additional cost of $0.78 per lid rather than establishing an annual contract
for a single item.
Rcvi ewed by:
Legal
Budgct
Purchasing
Risk Hgmt,
CIS
ACM
Othcr
1JE='
IliA
H/A
IliA
H/A
Costs: $ 47.591.50 Cest.)
Tota 1 '
User Dept:
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
;.~itiCdbY: J
OlN.'c.lu&
City Manager
f1
6J~~ /},-
, Advertised:
Date: 8/6/93 & 8/13/93
Paper: Pinel1as Co. Review &
Tal1fla Tribune
o Not Required
Affected Parties
o Notified
, l!lI Not Required
Funding Source:
o Capital Il1fI.
o Operat i ng
~ Other Water
Distribution Stock
Appropriation Code:
421-00000-141110-000-000
Attacluoonts :
Invitation for Bid 157-93
Bid Tabulation & Summary of
Bid 157-93;
Bid Response Summary 157-93.
o t{one
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The recommended contract with Sunshine FoundrY willinclucle"items ,1~4 land
6-12.,' Sunshine Foundry currently supplies this material to the city through
','an existing contract. It provides quality castings't~at match the vast
'majority of. similar items presently in place throughout ,the water distribution
system, allowing for replacement of lids and. box covers instead of replacing"
'complete/meter or valve, boxes. The local manufacturer also provides
convenient and reliable delivery of material. '
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. ,The remaining items (5,& 13-16) are recommended for purch~se through a
contract with Opelika Foundry Co.
Material will be pur~hased as needed, during the contract period 'using a',
Water Distribution stock code and placed into inventory at the warehouse. As
it is withdraWn, the material will be charged ,to ,the following' Capital:' ,.
Improvement Program projects-: The, available balances as 'pf September 15,
'1993, 'in the Main Construction - Bond'Issue is $4,216,'60~, in the,System',
R & R - Capitalized project $114,96B, in the, Line Relocatio~ - Capitalized
project $1,162,032" in the System ,Expansion'project $126,662, in'the System:
. ,R & R - Maintenance project,$33,B05and in the Line Relocation - Mainten~nce,
project, '$99" 391, which ,are sufficient'to provide funding for these 'contrac~s.
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CAST IRON METER & VALVE - BID 157-93
RESPONSES:
,
Allied Corrosion Industries
Marietta, Georgia
,Davis Meter & Supply
Tampa, Florida
General Foundries
Staten Island, New York
TOTAL: See Attached
Bid Tabulation
, ,
TOTAL: See Attached
Bid Tabulation
TOTAL: See Attached,
Bid Tabulation
TOTAL: See Attached
Bid Tabulation
TO~AL: See Attached
Bid' Tabulation' ,
, : ''',
,Opelika Foundry Co.
Opelika, Alabama
, ,
, ..".
'I "
. . ~ : ','
Sunshine Foundry ,
'St. Petersburg, Florida
. ~ 'c
.,. ,
NO BID RESPONSES:
, ,1
"
D & S Industrial Plastics
Clearwater, Florida
Schedule will not permit
" '
, "
" . I>
, ,
,Warner Plumbing Supply
Tampa, Florida
Unable to,meet sp~cs~
Kent Meters,
Ocala, Flc;>rida
Mueller Co.
Decatur, Illinois
Do not' offer product
Do not offer product
, .
.':
'0
SLC Meter Service
Waterford, Michigan
The Avanti Company
Avo~'Park, Florida
Hughes Supply Tampa
Tampa, Florida
Do not offer product
.' !.
Do not offer product
, ,
',.
Do not offer product
"
Badger Meter
Milwaukee, Wisconsin
Control Technology, Co.
Clea'rwater, Florida' .
Do not offer product
Do not offer product
, .
Do not offer product,
,
Do not offer product
,)
.,'<1
Bristol Babcock
,Winter Park, Flor~da
" Blankenship & Associates, Inc.
Oviedo, Florida,
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
SUBJECT: Demolition of Old and Dangerous Bridge section
RECOMMENDATION/MOTION: Award a contract for the demolition of the west half of
the east end;of the old Clearwater Harbor Bridge to The Hardaway Company, Tampa,
Florida, for a lump sum amount of $254,000.00, which is the lowest responsible
quote obtained,
ua and that the appropriate officials be authorized to execute same.
/" Item #
~l1?.. Hee~lng Date {O('t/93
. BACKGROUND:
The city of Clearwater is currently engaged in the removal of two old bridge
sections located at the western end of state Road 60. These dilapidated and
dangerous structures are being removed per commission action in response to a
strong recommendation by Kisinger Campo and Associates, engineers, and 'a
recognition of the city's liability.
We have now received a report by Risinger Campo dated May 27', 1993, and July 13,
1993, which speak to the structural integrity of the two old bridge sections at
the eastern end 'of state Road 60. To summarize these reports the easternmost
bridge section currently operating as a fishing pier is structurally sound,
although needing some cosmetic and surficial repair. It is our intention,to
accomplish this work routinely.
The final bridge section involved is that one which is most dilapidated and of
the greatest danger. While it has for some time been completely closed for any
use whatsoever, our engineers state that "this. entire pier still imposes a
serious hazard for boaters and/or swimmers who may be under, or adjacent to this
structure due to falling concrete or possible collapse at any time". They
recommend that we remove this pier or that we undertake to completely wrap this
pier in fencing. This would amplify the horrendous eyesore already present and
detract even more from the beauty of Clearwater Harbor.
The Environmental section of the Public Works Department has obtained emergency-
type removal permits from all necessary parties. We have obtained three (3)
quotes for the work. They are as follows:
DATE RECEIVED
CONTRACTOR
AMOUNT
08/03/93
08/04/93
08/09/93
Hendry Corporation
Inter-Buy Marine Construction
The Hardaway Company
$280,000.00
$490,000.00
$2,54, 000 ~ 00
continued:
Reviewed by:
/legal 'N/A
Budgl:t L
,/ purchasiny ,
Risk Mgmt. N/A
I Originating Dt'pt. jl
I Public ~orks/EngrnCl:A)r9
I User D<lpt_ lJ,)LJ
Public ~orks/En9inl:l:ring
Advertised:
Costs: $254.000.00
(Current FY) $254.000.00
commission Action
funding Source:
,~pprovcd
Approved
w/conditlons _____
Denied
DIS
, ACM
N/A
N/A
Date:
Capt. JIIF. X
Operating
Oth'er
Cont1d to
Paper:
Not requlr~d ' N/A
Affected part es
notified
Not required ilIA
Appropriation Code(s)
Attachments:
315-93484-560600-541-000 1. Excerpts from KCA Report
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Demoli tioD ,of Old', and Dangerous' Bridge SectioD
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The
:'well as
'Bridge.
Hardaway Company is
the Demolition of the
currently our'contractor for
'Westernmost sections of
the Big pier 60 project 'as.'
the,Old Clearwater'Harbor
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'T~e thlrd quart~r; FY1992/93,' Budget Review will include a transfer "of. $254,000
'from' Unallocated Intere'st Earnings' of the Specia~ Development Fund, to the
'Demolition ofClearwa tar ,~ridges capi:ta l' Improv~men:t Project' to 'fund : this
contract.
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July 13, 1993
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Mr~ William Baker
Director of, Public Works
city of Clearwater
,P~o. Box 4748
Clearwater, FL 34618
RE: Collapsed Fishing Pier
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Dear Mr. Baker:
, As part of the recent inspection of the open east fishing pier
at the east shore of Clearwater Harbor (adjacent to F.D.O.T. Bridge
No. 150044) a,cu~sory review of the 'closed and collapsed west pier
, was undertaken. No underwater inspection was completed. The
:attached photographs depict the conditions of this pier. There is
. ,no reason to get into narrative form t~ describe the~e,deficiencies
'i ", ';! because this ,structure is currently closed and definitely should,
, ,remain that way. '
Of importance is the fact that this'entire pier still imposes
a serious 'haz'ard for boaters and/or swimmers who may be under or
" adjacent to this structure due, to falling concrete or possible
, collapse at any time.
, ,
First, it would be' KCA's recpmmendation,to remove
its entirety to alleviate the city,of any liability.
present u~e of this pi~r.
this pier in
,There is no
Second, if this pier is not removed it
'recommendation to fence off and sign the sides of
boaters and/or swimmers aware 'of the dangerous
,keep them a\'lay from the structy.re. If, you
information or have any quest,ions please advise.
Sincerely" a.f2.
~~.
Ken Reinhold
Director of Inspections
would be RCA,' s
the pier to make
condition and to
need ,additional
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KCR:la
Encl.
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, .' lIome omreJlJ,o. Box 252610 'llunpa, Florida 033622-5261
2203 N. LoIs A\\!nuuO Suite .no. 'DlIllp8; florida 3:1607 ~ 81lJ.l871-63310 FAX: 8131871-6135
, l)3li A&n Smttyh l.ane 0 'DillnhA.~ FlorIda 82SOS 0 oo.v.J86.88OO 0 FAX: 9OtI886-2298 '
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CLE'ARWAT:ER ,'f'
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C I T Y
OF
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Interdepartment Correspondenc~ Sheet.
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COPIES:
William C. Baker, Director of Publtc Works
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TO:'
,FROM:
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Gary Johnson, Public Works Project Coordinator
Terry Jennings,' Chief Engineer
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SUBJECT:
Old Clearwater Harbor Bridge/ East End Demo
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DATE:
,
August 12/ ,1993
I have received quotes from three Marine Contractors fo~ the dcm~litton of the wes~ern sectlon of tho' '.
.' Bast side of the Old Clearwater Harbor Bridge. The quotes are as follows: '. .
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DATE RECEIVED
CONTRACTOR'
AMOUNT::
"
08/03/93
Hen'dry Corporation
$ 280/000.ob'
$ 490,000.00
08/04/93
Inte;-Bay Marine Construction
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08/09/93
The Hardaway Compaiw'
$ 254,000,00
The appa'rent low bidder is The Hardaway Ccmpany, however their quote Includes a'{l extra .$ ~/OOO.OO
to remobilize if they finish the current demo project at the west end of, the Old Clearwater Harbor
Bridge before,they get the "go-ahead" to start this project. I have enclosed copies of.the t/:tree quotes'
that we received via fax. . ' .'
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RECOMMENDED VENDOR
MAIl/STREET ADDRESS
CITY, STATE. ZIP CODE
EXPENSE CODE
DATE SERVICES/MATERIALS NEEDED:
,PART BI,
The Hardaway CaTpany
P.O. Box 290817 (623-5877)
TaTPa, Florida 33687
PURCHASE REQUISITION
City of Clearwater
PURCHASING DIVISION
P,O. BOX 4748
CLEARWATER. FL 33518
DELIVER TO: CI ty of Clw. FW/Eng I neer t ng DCl't.
STOEET ADDRESS P.O. Box 4748
CITY. STAT!:, ZIP CODE CI earwater, FL. 34618-4748
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"f;mfCI-tASE ORDER NO. o<!..O
IASSIGNED DY PURCHASINGI
, PAnT A
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OEPT./DIV, F"ub II c Works IEng.
, bAte P'REPA~~b -DJUJJ.31.9.J_
,PERSON' " "
RESPON$lbL~ ',; Gary A. Johnson
PHoNE NO. (813) 462.. 6042
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ASP-P
VENDOR NAME
ATTN:
MAIL/STREET ADDRESS
CITV, srATE, ZIP CODE
,
ITEM aUANTITV
NO.
UNIT
OF
MEASURE
EQUIPMENT. SUPPLIES OR SERVICES REnUIRED
FURNISH COMPLETE DESCRIPTION, MAKE/MODEL AND INCLUDE
OR ATTACH SPECIFICATIONS WHEN APPLICABLE
UNIT
PRICE
TOTAL
PRICE
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Each
Ramvc the West half of the old Clearwater Harbor
Bridge at the Easternmost end:of the Nerrorlal
Causeway to tWO feet. below mud line, with upland
disposal of debris including al I labor, equlpTent
and rmter la I.
$2SQ,000 ,$2511,000
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PART C
This work Is for the amrgency dcnnl ition and ramval of the West half of the Oid
Clearwater Harbor Bridge at the Easternmst end of the Mcrrorlal Causeway.
, HEREBY CERTII"Y 'TI~AT THE ITEMS SPECII"IED AIlOVE AnE
NEceSSARV FOR 'THE OPEnATloN 01" TI,II5 OEI'AnTMI1NT. THAT
SUFFiCiENT FUNDS' AnE AVAILAIlLI! TO cov!!n TillS RE-
QUIREMENT AND THAT TillS nEOUlnEMUNT 15 ll!:INO PRO,
CES5ED PURSUANT TO LA on' ADMINISTRATIVE AUTHonlTV
DELEGATED TO ME,
F,O,B, POINT
PROPOSED D1:I.lVEnV DATE
SUBMITTED BV
APpnOVeO,DY
DATE APPROVED
~'p~., <!~ JII _
(SIGNA TunE or AUHlonIZf;D IJEnSONI
MYMENrrenMS
GUQ'feO IlV ,IN^MEI
'ISIONATun,E OF DIVJOF:PT, lIt;/lnl
TE Lr:rllONE NO.
011l1n: rXI'JRI::; __~~..::
ACC:EI'TF.O nv
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U'URCItASING OFFICIO
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item #
Hec~lng DDte J~41~~
~7.
SUBJECT: Short term rentAl Agreement between the city and Dr. Paul Brown and
wife, Betty Jean Brown, involving City-owned property at 1171-1175 Cleveland st.
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~ RECOMMENDATION/MOTION: Accept and approve Rental Agreement between the city and
Dr. Paul Brown and wife, Betty Jean Brown, for city-owned property at 1171-1175
~, Cleveland street, with rent set at $1,000.00 per month for August, September and
October, 1993, with tenant having option to extend occupancy through December 31,
1993 at the same monthly rent,
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~ and that the appropriate officials be authorized to execute same.
BACKGROUND: The city purchased real property at 1171-1175 Cleveland street from
Dr.' Paul Brown and wife, Betty Jean Brown, on September 7, 1990 ,for $350,000.
As additional consideration for the purchase, the city entered into a Lease
Agreement with the sellers dated September 4,' 1990 allowing the sellers to
continue to occupy the property for 28 months thereafter at an annual rental of
$1.00 per year. That lease expired January 3, 1993. '
Early in 1993 the Browns entered into negotiations with the Economic Development
Office to attempt to purchase the CETA building at 1180 Cleveland street from the
Community Redevelopment Agency (CRA). A lease/purchase offer of $285,000 for the
property, submitted by the Browns was rejected by the CRA at its meeting 'of April
19, 1993. Negotiations for the purchase of the CETA property ended at that point
and the city consequently sent 'the Browns a proposed month-to-month lease for the
117~-1175 property in April with fair monthly rent calculated at $1,850 per
month. That rent proposal was rejected by the Browns. An offer by the Browns to
continue to rent under the original $1.00 per year lease until the Fall of 1993
was rejected by the city. On June 25, 1993 the city sent the Browns a letter
summarizing activity regarding the CETA property negotiations and occupancy of
the 1171-1175 Cleveland' street property with a demand to start paying rent or
vacate the property by August 1,1993.
The Browns signed this Rental Agreement on September 7, 1993 and sent a check for
$2,000 that was received on September 9, 1993 to cover rent due for August and
September, 1993 under terms of the Rental Agreement. An additional $1,000 rent
payment is due October 1, 1993. Under terms of the Rental Agreement, the Browns
may continue to rent the property through December 31, 1993 upon timely payment
of rent of $1,000 per month.
Reviewed by: ~ Originating Dept. Costs: NfA COIIIIIission Action
. ' Legal Public Yorks De~rt~nt (Current. FY) Approved
1 User Oept. lP cJ)/
i Budget N/A .Funding Source: Approved
Ci ty Manager wtconditlons
Purchasing NfA Capt. Irrp.
Deni cd
Risk Mgmt. NfA Advertised: Operat Ing
Cont'd to
DIS N/A Dote: Other
ACH_ NfA Paper: Approprlotion Code(s)
A ttochmcnts:
Other NfA /~,., Not requi red )( RentaL AgreCfllCnt
I' NfA Copy of $2,000 check received
Affected parties
not ified
Not requl red X
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R~HT..~J..Jt.Q.!H1E-':ir~
': TiltS 1\GREEMEUT,' mado thls _ dny oC
betwBen the CITY OF CLEARW1\Tlm, F'LORlf)1\, a Florida
heralnafter called "LeGsor", ,nnd l'1\ur~ CIl1\RLF.S nnowlt
hereinafter callod IlI,O!:lsQol1;
, 199:1, by and
Municipal corporation,
and DETTY JEAU DROWn,
W 1 'I' nd': SSE T It:
'That in considerntion of the covenants h~rcin contnined'on tho part of tho
Lassoe to bo kept llnd porCormod, the mild LODsor doe,S hereby rent to Ilaid f,eSDCO
the following described property, inclUding nl1 improvements thereon, located in
Pinellas county, Flor~da, to wit: ' , " ,
Lot 19, GIBSOn'S CLEARWATER HEIGll'l'S SUI30IVISIon, llccording to
tho map or pInt thereof as recorded in Plat Book 4, Page 99,
of the Public Recordll of lllllDborough county, Floridn, of which
pinollns county was formerly a part, .
TO 111\VE 1\ND TO HOLD tho sClrno for. tho ontire months of August, Saptombor and
october, 199:1, with said Losseo pnying tho rental of $1,000.00 per month in tho
following manner: $2,000.00 duo and payablo upon execution of this agreement by
Lossao, but no~ later than soptember 10, 1993 and $1,000.00 due and payablo on tho
First. Day of, October, 1993. Lessor and Lessea agroo that tho, term of this
llqrcornonl: may bo oxtended on a month to month basis commonclng November 1, 1993'
,upon recoipt by the LesGor of the monthly rental of $1,000.00 hy said date, and
by recoipt thereafter or tho sUm of $].,000.00 not later December 1, 1993. This
agroomont shall terminate not later thi'ln Dccomber :Jl, 1993, unless extonded by
~ritten mutual ngror:>ment of the particHl,
In consideration of the promises the parties mutually covenant and agreo as
follows: "
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1. This property shall be uaed an art gallery and chiropractic office for
the lessee and for moeting and work'space and living quarters.
2 Tho Lessee shall havo tho right to enter upon lIaid proporty and
maintain, use and occupy uaid building, and said property as may be necossary'for
said purpose provided, however, that said Lossce shall, when exercising the
~rivilQgoG herein granted, leaVe tho prcmtAos in as.clean and good a condition as
whon enterod upon with tho exception of' tho items to' ba removed, by Loasea and
outlined in section 10 of this 1\groemo":t:.
J. The Lassee agrees that it will, subject: to I,oGsor's approval, at its
sole ,expense make llny intoriur repairs to tho pr.amlt:eG it ,deems necessary. Tho
LOSSDD shall bo responsible (or structural and exterior repairs to tho'preml~os.
Lassor's approval will not unreasonably be withhald., '
, 4. Tho lessoo shall not usa 'sald promises for any pur.posos other than as
outlined horein nnd will quit nnddelivor up said promises at tho end of said term I
in good condition' and all improvements to tho promises shall be tJ:le property of
the Lessor. Furthor, if the Losse, sll.,ll violate any of, the covenants or terms
ef thia agreement, than said Lessor shall be anti tIed to immediately re-enter and
retako possossion o[ tho premises upon 15 days written notico th the Lossee, and
all rights of the Lessoa shall immediately torminato.
5. Tho Lessee agrees that. it 'will, prior to using tho facilitIes, obtain
and keep in force dur Ing the term of till s J\'greoment, il liabil i ty and property
damaga 1nsuranca. policy covllr 1ng an j d faell it teEl in the minimum 11mi ts of
'$100,000/$:100 ;000 nnd $10,000, \illlich !lnid polley shall name tho city of Clenr\Ulter
as nn ndd i t10n11 1 insured. '1\ ,cartI rica to oC l1nld insuranco shal\l, bo furnishod to
tho city Clerk of the city of Cloarwater.. In the ovent that tho loasod premises
aro'so oxtonsivoly damaged by ao~o casualty that it ahall bo determined by tho
LosGor as being impractical or inoquitable to ropair and rostore, such lapsed
promises thon this lease nhall thoroupon terminnto, unless the Lesseo notHins
Lessor that it will reston~ such promises al; ita own oxpense.
6. The LeGsee agrees and covonnnts to properly maintain the prop~rty in'n
clean nnd satlafactory cond1tion~ nnd 'ogreaa to pay before becomil1g dalinquent all
billa for electrical servIce nnd utility sorvices and nny ronl property taxes that:.
may bo nssossod and leviod on tho proporty or on the lQnuchold on 'IJ pro rnta basis
through finAl dny of occupancy undor tho torms of this agrooment.
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, ,7. 1\I1Y lmprovame'nl: which has been orllcl:ed onl:ho premisos horoin dos~r ibed,
" by the r~QGDeO shnll become tho propot."ty or tho, ,city of Clearwllter at tho
explrat:1on or t:armlnlltlon oC 1:1110 1\gromnant: or nny oxtanslon heroof.
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B. "1\t tho ,eoncluoion or tho, rontal poriod, l:ho I.o~see may romove, at Lessee
exponsn" the following it:emn Crom tho proporty: light: tlxturos, wood trim, from'
tho art gallery, interior doora, app1ian~es, counter ~nd cabinets. '
9. This agreoment GhD 11 not bo nssignod to 'another party.
10" Upon execution by IIOSGeD and timoly submittal of n~orosaid rental
paymenta, this agreement shall be ho lel uncond i Honally open for, approva 1 and
acceptance by tho city CommifHdon or tho Cil;y of Claarwntar/. Florida.
I ' , ,
, 11, 'Thl3r~ are no ot:her r~prosentat1ons or u~derBtnndings, Ql ther W1:' ltbnl' or
oral, batwoon tho prlrtiea other thlln thosf.! as 'oxpressad in writing herein;, an
there aha1l bo no modifications of any 'terms and condItions as contained herein
prIor to execution by Lassoa llnd rocolpt hy Lessor of all rent timely paid as
afol."osl1Id. Thoren fl;.or, any modie ient! on[; to this agreemont'sh!111 bo only by mutual
',agreemont of tho pDrtias and only as oxpros~d In writing and as roporty execute
by the p~rties horeto., 'W~~ ~ ~~o-..~ ~ oJ':- t>~......,~,
. , ' , u......~~__ ~ tl ~l\" ~~~~ ~,[::!V: '
, .12. If aacli, and eVery covenant and condition DS > cont~ined' herein that'
, requires compliance by soptombor 10, 1993 is not fully complied with 'by midnight
of saiel elate, thio agreement oho11 e:<ph:a and ba void in all respects thereafter,
whereupon the premisos ore to'ho vacLlteel and the Lossor shall, havo full authority
in law and in oquity to taka' pOSso511!on or th,o premior.s. .
IN \:l'ITtlF.SS WlIEREOF, thl) potticn hava C1:1\1scd thesa t>t'eGOntA to be oxecuted the
day and yoar first nbove written.
'(
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HITNESSES:
Exocuted by I.ossoo (date) :..3-\~_
;f!/;?~
Paul Charles Brown
"
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, ny:
Brown
countersigned:
CITY OF CLEARt~1\TEn , FLOHID1\
'ny: --;:ilchael "'right, city
J. Mnnager"
AT'fES'l' :
Cynthia E. Goutl~nu, city Clerk
, ,
Rita Garvey, Mnyor-c.ommissionct'
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^p~roved as to Corm a~d correctness:
M. 1\. Gal~raith, J~., City ~ttorney
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r~' II DR. PAUL C. BROWN 5~a7
, BETTY J. BROWN '
" 1171 CLEVELAND ST., 446-1259
:: ~ ~ CLEARWATER, FL 34615 ~- '\-,-a~
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" Uate' SEP 29 19S..:
CITY CLER~
"
MEMORANDUM'
'I,
'" TO:
Mayor and Commissioners
Commissioner Fitigcrald f. ,F:'
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: FROM:
"
COPIES:
Mike Wright, City Manager, Kathy Rice, Deputy City Ma~ager
William Baker, Public 'Works Director
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"SUBJECT: '
, .
Item 28 Octobc,r 4~ 1993 agenda ,
September 29, 1993
. .,'
DATE:
> . ,<'
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I attended a meeting last night with approximately 40 residents' of Clearwater' who reside at McMullen ',',
B~oth Road and, Marlo Drive. These same residents had met with Traffic Engineer; Peter Ya,uch la,st.',
week, They are extremely concerned about the traffic problems 'and the ability to' make left hand turns'
" "in this area. ' They have asked that the City Commission consider this item on qctober 7: 1993 at the
evening meeting since most of them work and cannot attend day time meetings.
, I will ask that this item tie taken out ,of order 'and continued until October 7, 1993 to accommodate
the residents request. I would like this discussed early on .o~tober 4, 1993 so that-the staff can notify,
the residenl~ of the, Commission decision on continuing this item. .
Thank you for your consideration of this matter.
>,
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CITY OF CLEARWATER
Interdepartment Correspondence SheElt
TO:
Michael J. Wright, City Manager
~ ' "
. ~c.~~ C~~ __J
William C. Baker, Director of Public Works
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FROM:
COPIES:
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Peter J. Yauch, Asst., Director PW/Traffic Erygineer
Terry Jennings, Chief Engineer '
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SUBJECT:
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Highland Avenue Widening Project
McMullen Booth Road and Marlo Drive
. DATE:
August 31, 1993
" '
Please refer to Peter Yauch's attached memo dated August 23rd ,relative to the Highland
Avenue Widening project~ Our most recent conversations and observations of the,Pinellas
County' work program leads' us to belie~e that their, Keene Road widening project now has'
mo~e validity than ever and one can believe that it will go forward. With that-in mind, we
, believe that because of the, numerous right-of-way parcels involved 'in our Highland Avenue
project, some of which will require condemnation, that we should proceed with a redesign
'of Highland Avenue incorporatin(r a three-lane section involving a continuqus left turn lane.
Referring also to a Peter Yauch memo 'dated August 31, 1993, relative to his traffic
observations at McMullen Booth: Road and Marlo Drive, it is clear that the problems there
might not be as traumatic as some have expressed. Mr. Yauch points out various '
addresses to the situation and they need to be discussed. This is to request that you
allow a presentation by Mr. Yauch concerning these two items 'of concern to be '
deliberated at the saine meeting. We are prepared to do this at any time. We 'would hope
that you would simply schedule this as a presentation for information and not require a
formal agenda item, to be entered into the norinal process.
WCB:jl
Attachments - 2
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C J T Y 0 Ii' C J, g ^ Jl 'V ^ T E. It
lut crdepart menj n I Cm'l'esIJUtI,dcJ,lCe Sheet
TO: Willinm C. Bakcrt Director of Puhlic Works
FROM: Pele ,,:auch, City Traffic Ellgil1e~r fp'~
COPIES: Doug Mu[Jis, Pinellas County Traffic Engincer
Michael Wright, Cily Manager
~
sun,'ECT: Marlo Drive at McMullen-Boolh nOilll
DATE:
August 31, 1993
,
"I
Wilh, lhcopenillg of the BaY!iitJc Bridge, tmrfic nn f\kf\fllllcn..l1oolh R(J~d hn~ incrcilscd'
signi ncal1t1 y.' Un fortunately, Ihe addcd volull1cs have overloadcd' the t \Yo lane section of
McMullcn-Booth, to the north of Sunset Point Rond. We have received several complaints, ami
inq\tiries from the residents of the Country Villns South subdivision, which is nccessihle only
by tI\C Marlo' Drive I McMullen-Booth Road inlcrscclioll, ahout delays and ncddents when
entering amI leaving (heir suudivisiofl. ^ receu[ newspaper article and editorial also described
the concerns of residents mid suggested severnl options. '
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Jurisdiction over the intersection is shnrcd -- Mnrlo Drive is ill Ihe City of Clearwater,
McMullen-Booth Road is a Pincllns County road, nnt! Wcalh('l'stotle Drive" which forms the cast '
leg of the inlersection, is in SlIfrl)' Ilnrhnr. Bnth Ihe CO~lI1ly and the City of Clcarwalcr have,
observed the intersection over the past few lIIonlhs, with detailed shtdies being conducted during
the past couple of days.
The newspaper article described dclays of "tip 10 15 minules" when turning len nut of the
subdivision. The City Trame Engineering Division, 011 Thmsdny and Priday of fnst week,
conducted deln'y studies for the morning, midday I nnd evening peak periods. The time of nrrivnl
(first stop at the intersection, possihly hehind other wniling vchicles) and lime of departure
(entering the traffic stream on McMullen-Boolh) of each vehicle :1rriving 011 the Marlo Drive
,approach was noted;. the differcnce in these times shows L1ml vehiclc's delay in entering the
intcrsectioll.
, A slIll1nmry tahle for these delay studies is allachcd; note that during the fivc hO~lrs that the
intersection was monitored, the lungcst thaI n Icn lurning vehicle leaving Mnrlo Drive waited
WClS 4 miuutes J2 second,') (the sccoJl(I lungesl wflH was 3 minutes 24 seconds); dllring the
morning, the average delay was 53 seconds. Right tllrning vehicles \\'ailed an average of 23
seconds during the morning peak; the longest delay during the entire five hours \Vas I minute,
43 seconds. While these, times can seem long to drivcrswaHing to enter the road, they do not
approach the 15 minute figure mentioned in the newspaper ,nrticle~ '
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, Mr. William nakcr
August 31, 1993
Page Two
There is a :Iignificant difference betwecn the numhers of right tllrning and lcfl turning vehicles
leaving Marlo during peak periods. Severnl passerby noted to data collpctinn staff that, because
of concerns about making left turns, many people tmn right and then nmke a U~turn farther
south. With the unusual split between left and tight tUfIlS, this is undoubtedly true.
Scveral options have bccn discussed:
SI~lInU1.c the iu(cl'S(lc(ton - National standnnls for signal' imHallatioll warmnts call for a
combination of minimum main street nud millor .'ltrcct tr:1mC volumes, with mJdUiollnJ
considerations for approach speeds, pedestrian activity, and accident histories. Pinellas County
Trame Engineering has studied' the interscction and determined that the side street tmffic docs
not come close to satisfying thcse minimum volume requircmcnt5. In addilion,.lheir study shows
that there is not a significant accident history in regard to right-angle accidclIts, which would he,
the type 'normally correctcd by signal installnliol1.
Why not make an exception and put uj) lhc signalallyw<lY -- In "prcvenl all nccidcnl",! Contrary,
to popular belief, traffic signals do not prcvcnt al'cidenl~. FOIly-ninc of the lop fifty <Iccidcnt
localions in the City of Clenrwatcr nre at signnli1,cd intcrseetions. Thc typic:\1 installation of a
signal may reduce right-angle accidcnts, hut with an increasc in rear-end and side-swipe
accidents. Rig.ht angle accidcnts have not heen n prohlem nt Ihis intersection, Iml therc' havc
~ccn scvernl rcm-cnd accidents in thc v,icinity nlrrady -. a function of l,hc currcnt congcstion
Jevels. The jnslnllalionof a signal would furlher disrupt the traffic flow on McMullcn-llooth
and polentially increase the rear-end accidenls. '
OIl'
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Huild n hnck CII'nllICC 'n 'hc suhdh'ision - As shmvn in the aUnched lIedal photograph, the,
weslern cdge of the Country Villas suhdivision is forllled hy tile City-owned righl-or.wny for
a future extcnsion of Landmark Drive. The I.nndJllaJ k projecl':;; priorily was greatly leduced
whcn the Pincllas County School Board (lccidcd not 10 hllild a proposed 'middle schoof on
property that faces the Landmark right-of-way. However, plnns for a thrce Inllc roadway, from
Enlcrprise Road south to Union Street, are complete and are now undergoing the envimllmental
pcrmitting process. '
At the present time, the County is further along in the construction process for widcning
McMuJlcn-Booth Hum we wouJrJ be jf Lnndmark Drivc cxlcrlsioll hccnmc rt top priority. As the ,\
completion of McMullen-Booth Road would resolve the congestion problem bcing faced hy the
rcsidents, starting on a full-blown Landmark project at this time would not he all appropriate
solution. In addition, the residcnts of thc sutlllivi5ion havc becn divided on whether lhe
subdivision should evcr be connecled to Lnndm:uk, ill fear of a potential "clIt-thronghU route
being formcd. A petition against a future conncction, signcd by many of the rcsidents, was
received by our office a few monlhs ago.
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Mr. William Baker
August 31 t 1993
Page Three
^ tcmporary road along this alignmcnt has heen suggesled, as Marlo Drive dead ends inlo the
LmuJmark corridor. Unfortunately, the Landlllnrk righHlf-way to the north of Marlo, nnd
particularly just south of nnterprise Road, is considered jurisdictional wetlands, triggering,
special environl1lental conccrns that would dcltly any proposcd "quick and dirty" construction
projects.
There are two alternatives to constructing a temporary road all the way to Enterprise f~oad --
both involve connections to existing street ends ill thc mljnccnt subdivision - Coulltrypnrk. The
easiest to construct route would be the extension of Marlo Drive westerly along an existing hard-
sudhced access road on undeveloped CUy Park property, to meet with the southern cnd of
Parkstream ^venue (shown as Alignment ^ in the photograph). However, Ihis alignment would
be immediately adjacent to the rear property lines of cleven hOllses on HiI1creek Circle SOllth,
in the Countrypark subdivision, the residents of which hnvc already becn vocaJ about future park
plans. In addition, the use of this corridor may not be compatible with the terms of the Fcderal
grant used to purchase the park land 'over twenty years ago. '
r.i..
The sccond alternative roule is shortcr, but wilh greater environmcnlal impacts. It would nll1
along Ute Landmark corridor to Saucr Drive (Alignment B in Ihe aerial), and retention ponds
may have to be constructed. However, the ruute docs run behind undevCloped lots in the
COlllltrypark subdivision, thus minimi7.ing residenlial impncts.'
]n considering either route, several (jucstinlls \\'ould flCl'd 10 he nddressccl, What dcsign
standards should be used? Should strecllighling he provided'! Woilld the tcmpomry roml attract
trnffic as a ellHhrough route, as motorists try' to hypnss thc delays ;ttthe Enterprise / f\1cMullcn-
Booth signal? One solution to minimi1.ing conccrns might hc 10 provide only a singlc lanc, onc-
way roadway, aJJowing Counlry YiJlas traffic to exit to Enterprise Road, but with all trnffic
destincd for thc subdivision required 10 lIse the McMullen-Boolh entrance.
])ropplng the Speed Limit Oil Mcl\-Iullcn-BouCh ni, 1hc Mnrlo Dd\'c inCcl'scc(ioll - Speed limits
are set in accordance with Stale laws and procedures, to ensure their en forceability. As specd
limits are sel based on free-now speeds, I don't see any provisions for reducing the limit in this
area. An artificially low speed limit, without heavy police prescnce, will he ignored.
Ins(nHing big signs wifh nnshing 'ligh<<s - The COllnly did insfall DO NOT BLOCK
]NTERSECTION signs northbound and sOlllhholllH1 at Marlo Drive. From my observations,
most drivers on McMullen-Booth are aware of Ihe 'Marlo Drive inlersection and, when in a
stopped queue, will provide a gap for side sfrccl 1110101 iSIs, llnweve", pCI'hnps from a cOllcern
of heing rear-ended by following tmrnc, most nHllorisls Il'ilvclling at speed nlong MeM\llJell~
Booth will not slow or stop to allow side slreet Imflic to cnler. I doubt that any signing would
be effective in changing this behavior. and may cause a false scnse of security for side slrccl
traffic.
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Mr. William Baker
August3J, 1993
Page Four
I have scen non~standnrd achmted signs, rending TRAPFIC ENTERING ROADWAY WilEN
FLASHING, with dctcCtors on the side street npproaches, uscd in olher slales where sight
distance wm; a conceq1. 1 clic;cm:scd thesc with the Counly's Trame Engincer, who n'oted 'that
the beginning of roadway construction would almost immcdiately destroy the detectors, thus'
negating the value of the signs (i f any).
, Adding n Len Tun. Lone un I\Icl\lullcn-Unuth - By h1pcring n~ollll(l the illterscclinn with
allded pavcment, it might he possible to provi(ll~ a I crllgC , for l'nrs exitillg Marlo alld
Wcatherstone (as well as provide a lert turn Inllc illln these strects). This solutioll was found tn
bc impractical due to the almost immcdiate constructidn work on McMlIllen~Boolll, which would'
eliminate the extra width from the pavemcnt. '
P..ohlhltlll~ LeU 'I'm'lIs Out of the Suhdh'lslol1 - If snfcly is the prinmry concern, the potclllinl
for right,angle accidents involving left turning vehicles could he climinating by prohibiting the
turn -- certainly a loss of convcnicnce for the suhdivision's residents. J\'fnny motorists leaving
the subdivision during penk hours arc already imposing this upon themsclvcs. I do not consider
a prohibilion to be the resolution to the problem. '
,;
"
In summary, the only renl option to rcsolving the Country Villas access problcm is the
construction of n temporary acccss road, inost likely to one of Ihe strcetcnds in the COllnlrypnrk
subdivision. This would most likcly result in significant opposition from the Coul1trYJlnrk
rcsidents, due to possible additional trame, noise, dust, and lighting spillover. And, there would
be a delay in complelion if cnvironmental factors necd to he rcsolved.
The immediate question is whclher the problem warrants Ihis type of action. Avcrage side slreet
delays are not that high -- in fact, with lhe cycle lengths required to move the T\lcMullcn-Booth
traffic, average side street delays at all of the signnli7.cd intersections 'along McMullcn-Booth arc
, ,
longer than the avcrage wait at Marlo. If delays sllch as thcse became the stnndard for
constructing a signal, then virtually every fast food reslaurant on US 19 would qualify for a
, signnl instai lation. ' '
In addition, it should be noted lImt there arc several ether cOllllections to Mcl\,tullcn-Booth (most
on the enst side of the road, olltside Clearwaler) with similar dclays.
If there is furthcr intcrcst ill dcvcloping a tC!11JlOlHry roadway, please Jct me know.
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CITY OF CLEARWATER
Inlerdcpnl"tmcntnl Correspondence Sheet
" ,
TO:
WiItiam Baker, Director of Public Works
Pele Yauch, City Traffic Engineer ~
, PUBLIC WOR ~EPARTMENT
{r~go
Highland A venue Traffic Analysis INrRA UTIL liNG TIW~S EN'!
l:I as 0 f;?!lB (,) cr,tH ' 0 I"( U TM
U II 0' lJ 0
August 23, 1993 t"I 1"1'1 C~ Jill, Cl ~'1I Cl I1U
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FROM:
COPIES:
SUBJECT:
DA TE:
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At the City Commission budget session on Capital Improvement Projects, the current ,necessity
, for the widening of Highland Avenue was questioned. Highland Avenue was the Department's
highest priority widening project, with plans for a four lane cross-section between Gulf- To-Bay
and PaJmetto, a five Jane / four lane divided cross section between Palmetto and Sunset Point,
and a four Jane section between Sunset Point and Union. However, 'Pinel1as County has moved
the extension of Keene Road, between Gulf-To-Bay and Sunset Point Road, into its work
program for FY 95/96. Keene could conceivably handle the traffic that HighlamJ was projected
to receive.
Highland can be divided into a number of differeiJt sections based on its existing conditions:
, ,
At Union Street: A 1988 intersection improvement funded through the FJorida Department of
Transportation 'as an off-system project provided for long northbound and
southbound left and right turn lanes. We have received no complaints about
congestion at the intersection since the project was completed,
South of Union Street to Il0l1h of Sunset Point Road: The road is two lanes wide, with
several intersections with minor residential streets. The City's latest traffic counts
show approximately 15,800 vehicles per day travel this seCtion, which would
reprcsen t a Level of Service "D" for a suburban collector1.
At SUllset Point Road: The southbound approach provides a short' taper to a' short 'left turn lane
and a shorter right turn "notchl!. Northbound, a short left turn lane is provided.
The alignment of movements across the intersection is poor, particularly in the
southbound direction. An intersection analysis of existing peak hour volumes show
an intersection Level of Service of lIBII for ~he morning and "Cn for the evening.
South of Sunsct Point Rand '0 North of Gl'ccnlca Ddvc I OUcn Street: This is a narrow
three lane section (short left turn bays qown the center) with numerous commercial
driveways. Our counts show approximately 18,900 vehicles per day travel this
section, which would represent a Level of Service "FII for a suburban' concetor.
ILevel of SClVitc anlllyscs for sectiulls of roadway tlrc hascd on It planning process; nnalyses for intersectiolls
nre ,based on 11 det>litcd simulation and IIrc 'milch morc microscopic ill nllture. There are often discrepancies between
'tho two vlllucs for the sllmc piece of rolldwlIY; we believe the intersection llnalyses to he the best rcprescntlltions
of Ilctua) Held conditions.
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Mr. William Baker
, August 23t 1993
Page Two
At Greenlea Drive I Otten Street: The southbound left turn lane is adequate; the northbound
left turn lane is very short. This is a school crossing. Peak hour analyses show
an existing morning Level of Service of "C" but an evening Livel of Service of
"Fit.
South of Grccnlea I OUen to North of Palmetto Street: This is a two lane section; our link
counts are the same as the adjacent northern s~tion, showing 18,900 vehicles per
day and a Level of Service "P", This section includes a'railroad crossing and poor
intersection geometries at Flagler Street.
At Palmetto Street: The northbound and southbound left turn lanes are short and the roadway
is narrow. Intersection analyses show a Level of Service of tlB" during the
morning and "DtI during the evening peak.
South of Palmetto Street to North of Drew Street: This is a two lane section which is in
transition to the five lanes of the Drew Street intersection south of Jacaranda
Circle. The Drew Street PD&E study shows an average daily traffic of 16t400
vehicles p~r day, which represents a collector Level of Service of "D".
At Drew Street: This intersection was improved by the State in 1987; the Drew Street PD&E
study shows that it is currenLly operating with a Level of Service "B" during the
morning peak and lie" during the evening peak.
South of Drew Street to North of Cleveland Street: This two block section consists of a L:'lper
back to a two lane section. Counts from the Drew Street PD&E study sho,w a
daily volume of 14,900, which would be a Level of Service HC",
At Cleveland Street: This intersection is constraine<] with inadequate corner radius, making
right t'urn maneuvers difficult. However, left turn bays for the northbound and
southbound approaches and relatively light traffic on the cast and west approaches
resu1L i'n an intersection Level of Service of "BI1 for both the morning and evening
peak Periods.
South of Cleveland Street to' North of Gulf- To-Bay: This is a two lane section which
transitions to four lanest for the Gulf- To-Bay inter~ectiol1 t south of De Leon Street.
Based on the link data from the Drew Street PD&E study J the daily volume would
be approximately 14,900 and the collector Level of Service "e".
At Gulf-To-Bay: This intersection was determined during the Cleveland Street Parking Study
to be operating at ~ Level of Service liD".
When the Highland Avenue widening project was formulatedt there was little action on
alternative north-south routes. The Alternate US 19 PD&E study had just been initiated
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August 23, 1993
Page Three
(meaning construction was at least seven to ten years oft) and Keene Road (County ~oute 1) had
been shelved for years.
Assuming a north-south traffic growth rate of 1.4 percent per year (as determined in the Drew
Street PD&E study) and no improvements to Highland, the intersection Levels of Service would
'be t1C"'in the morning and "0" in the evening at Sunset Point; liE" and uF" at Greenlea I OUen;
"0" ,and "F" at Palmetto Street; and "0" and "C" at Cleveland Street. Similarly, all roadway
sections would be,at Level of Service liE" or uF". Therefore, the planned widening to four or
five lane cross sections was valid and justified. '
However, earlier this year Pinellas County moved the construction of Keene Road, from Gulf-
To-Bay to Sunset Point, into its Transportation Improvement Program. If we assume that this
construction will in fact take place, then we can reevaluate the need to widen Highland A venue.
The ,travel pattern model referenced in the Drew Street PD&E study has assumed that Keene
Road would be built as planned; that Missouri Avenue, between Drew and Cleveland Streets,
would b~ widened, and extended north of Drew to Douglas Avenue (as Alternate US 19), and
that Highland would be widened to a four lane diyided section., The following table compares
1992 volumes to the model's projected 2005 volumes for all major corridors to the north of
Drew Street, west of Northeast Coachman Road:,
Corridor 1992 Volumes 2005 Volumes % Difference
Fort Harrison A venue ' 23,080 18,390 -20.3
Garden A venue 2,070 780 -62.3
Myrtle Avenue 11,190 6,710 -40.0
Greenwood A venue 4,550 1,710 -62.4
Missouri A venue 0 13,740 100.0
Betty Lane 9,140 400 -95.6
Highland A venue 16,410 20,150 22.8
Saturn Avenue 4,650 1,760 -62.2
Keene Road 0 20,190 100.0
Hercules A venue 24,940 15,570 -37.6
AREA TOTAL I ' 96,030 99,400 ,\ 3.5
Highland Avenue attracts trips in the model solely because of the planned widening. Without
the widening, the other north-south arterials (such as Myrtle and North Fort Harrison A venues
and Betty Lane) would not have lost the trips in the model. As the model is showing a total of
only 3.5 percent increase over all th~ corridors, the added capacity of a new Keene Road (even
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August 23. 1993
Page Four'
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without t~e Missouri extension) should relieve the'demands on Highland A venue.
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Therefore, it should be possible to' scale b~ck ,an improvement project to' a three lane cross
section, with intersection improvements (inc~uding left and right turn bays) and improved corner
radiuses. rhis should considerably dowriscale' the right-of-way acquisition requirements and
storm drainage retention and treatment requirements.' " , " ,
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',' However, I believe an improvement project is still necessary -- that we 'shouid :notjust c~ncel
or postpone the project. Because of lane constI;ictions' and tight turn radiuses, we are not getting
the full capacity and smooth flow that we could. The three lane,section would 'allow left turning'
vehicles to get, out, of the flow, of traffic, 'reducing' delays and the probability of rear end
collisions. . Radius improvements would help traffic flow within the intersections. Pedestrian
and bicycle safety would' also be enhanced. ' '
If I can 'provide any additional information, please let me know.
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Highland Avenue alSunscl Point Road
lien SuNtlIU'Y Resul-ts for tA:lc: II-SP-ntt
Ex ll:ling 1It1 Pftllk
Sunset PolntAlIohl",nd
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Highland A venue at Grccnlea Drive I Otten Street
ucn SUflNary >>e~uJt~ for Cue: t1-G-ilt1 Otten
ElC h; l i 1lfJ tlt1 Peak
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H01 SuN4llry Results For Case: U-p-f'ln
Edd,lng
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....IHIJhland
Unrs:IDn 2.8
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CLEARWATER'CITY COMMISSION
Agenda Cover Memorandum
~ jl>te 10/'/113
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SUBJECT: contract for Engineering Services - Dunedin Pass Project
RECOMMENDATION/MOTION: Award a contract for Professional Engineering Services
related to the Dunedin Pass project to Coastal Technology Corporation of Vero
Beach, Florida, and authorize the ,performance of Phase I activities for a cost
not to exceed $88~023.00,
au and that the appropriate officials be authorized to execute same.
BACKGROUND: On July 13, 1993, the City commission of the city of Clearwater, ,
sitting as ,the Ranking Committee for the Dunedin Pass, engineer selection
procedure, after deliberation, ranked Coastal Technology corporation of Vero
Beach, Florida, as its first choice for awarding of an engineering contract. The
attached contract is structured such that all consulting activities will be
accomplished in three distinct sequential phases. The contract calls for each
phase to include a scope of work, a project schedule, and a compensation schedule
,and budget. Each of these items are' detailed for Phase I activities in this
initiating agreement. Each of the items will be identified and approved in
writing at the appro~riate authorizing date for Phases II and III. Although
Coastal Tech earlier estimated a total cost of services at $400,000, the exact
amount of services and fees associated with each subsequent project phase is
influenced by the results of the preceding phase and will be exactly identified
at the authorization time for each phase. This contract identifies all Phase I
activities, sets a fee schedule of hourly rates for Coastal Tech and others
participating as members of their team, and identifies $88,023 as a not-to-exceed
cost for all.Phase I activities. Phase I activities are to be completed within
ninety days of authorization. Phase II is, likewise, estimated to require ninety
days,' with Phase III being estimated at,eighteen months.
The balance available of $298,580 as of August 23, 1993, in the Dunedin Pass
Dredging capital, improvement, project is sufficient to fund this contract.
"I Reviewed by: I
'J-, originating Dept. I Costs: $88.023.00 commissfon Action
Legal Public ~orks vJ# , (Current FY) $88.023,00 Approved
I Budg.:t ~/A User Dept. Funding Source: Approved
w/condltlons _____
Purchasing Copt. I"". X
Denied
Risk Mgrnt. H/A Advert! sed; Opernt f n9
Cont1d to
I CIS N/A Date: Other
ACM N/A Paper:
Appropriation Code(s) Mtochrnents:
Other !LL- Not required )( Hen~ to Boker 8/5/93
315.93462'561300'575'000 Agreement
Affected parties Phase I sco~e of York
notified Phase I'Het ad of Compensation
Not required X
consti.l.ngn
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COl'IE5 TO., ,
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MEMORt\NDU!\1
DATE:
August 5, 1993
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TO:
Bill Baker, ~ublic Works Director
City of Clearwater '
Michacl Walther, P'E~
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FROM:
RE:
REOPENING OF DUNEDIN PASS'
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This memo is to submit n proposed ngrccmcnt and Phnse I Scope of Work. 'We have
identified three phases of work lending to obtainment of permits as summarized below:
Phnse Description Estimated Projected Stnrt Projected Finish
Cost Dnte Date
1. PrewappJicatioll . $ 88,000 August, 1993 November, 1993
2. ' Prepare and Si.lbmit $ 92,000 November, 1993 ' February, 1994
, Permit Application
3. Permit Processing $220,000 February, J 994 August, 1995
Total $400,0'00
Please note that we rutly expect to complete Phase I work within 90 days of aut,horization
to proceed. Phase I work will suppdrt <lnd partially fulfill the' permit 'applications proposed
'under Phase 11." Both the scope and timing or Phases II anti III arc dependent upon agency
response to Phase I work. At the completion of Phase I work, we will submit a cost cstimate
Rnd schedule for Phases II and III with a detailcd scope and fee estimate for authorization
of Phase II scrvices.
Attached are:
1)
a draft "Agreement Between the City of Cleanvr{1iJ1'
and Coastal 7ech11O!og}' Cmporalion"; "
f\ draft t1Phnse J Scope of Work II including a proposed method of compensaticm
flud a schedule. '
and, 2)
Please review the above and contact..me' as soon ns possible so that we may conclude,
contract negotiations, obtain: Commission authorization of Phase I services, and proceed with
the work. Y<;)lIr prompt response is greatly appr'cciatcd. '
'rf) COASTA~ TEet!
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f:nMlli\l, 'J;lIVIn()NMrNMI,' r.lVII,' rNr.t~lrrnl~ln MllH'I Mllllllr. '
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-10: 17
.1031
,. 082
AGRE:F.MENT
BE1WEEN
THE OITY OF CLEARWATER
AND
. COASTAL TSCHNOLOGY CORPORAll0N
FOR PROFESSIONA4 SEAVICES
ARTICLE 1: SCOPE OF SERVICES
'"
THIS AGREEMENT entered into this '
day of
,1993 by and bEltw~en
the CITY OF CLEARWATER hereinafter referred to as CITY and COASTAL TECHNOLOGY
, :
, ,
CORPORATIONt of Vero Beach, Florida hereinafter referred to as CONSULTANT i$ for
the provision of professional services towards the reopening and maIntenance or Dunedin
, ,
Pa~i:5; such services to be, auth<?rized and perlormad in sequential phas~s. Each
sequential phase shall include in detail a scope of work.' a project schedule, a description
of the compensation for services including t~e method of payment and budget estimate
.' and shall also include special provisions or conditions specrflc to the phase of work baing
authorized,
The ,Consultant 'shall provide services for the CITY In all phases to Which this
, AGREEMENT applies. serve as CITY'S professional representative 'for the proJect, and
shall give professional consultation and advice to the CITY during, the perlorman~ of
services hereunder. The CONSULTANT shall perform professional services as he'relnaft~r
stated which include customary civil, structural, coastal and marine related engineering
t5ervlces and customary survey t environmental and planning services incidental thereto.
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10: 17
1031
003
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'AB authorlz~d in writing by the CITY, the CONSULTANT shall provide such ,services as
shalf be defined at the tIme of their authorization. Such services may Include but ate not
limited to those services required for design. permitting, construction, and maintenance
of Dunedin Pass.
..
ARTICLE 2: CONSUL r ANT RESPON~IBIUnES
" ,
In connection with professional servicus to be rendered pu'rsuant to this Agreement, the
CONSULTANT further agrees to:
A. Maintain an adBqu~te st~ff of qualified personnel on the work at all times to EJnsure
cornp(etlori of services within t,he term sp$Cified In the Agreement. '
B.
, ,
Comply with federal, state and local laws or ordinances applicable to the work.
.. ,
C. Cooperate fully with the CITY'S scheduling and coordination Of all phases 01 the
work.
D. Report the status of the work to the CllY upon request and hold perunent data,
calculations, field' notes, records, sketct,es. ar'1d, other products open to the
inspe~ion of the CITY or tts authori~ed agent at any time consistent with Chapter
. 119 Florida Statutes.
, ,
representative of the work's progress at the percentage stages of completion
1:. Submit for CITY review, design computations, sketches and other data
which may be stipulated In the Agreement. Submit for CITY approval the final
worK products upon Incorporation of any modlflcaUons requested by the CITY
during any previous review, ,)
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:-8: 18
'1831
ee4
F. Confer with the 'CITY during the further deveJopment and Implementation of
improvements for which the CONSULTANT has provided design or other 8ervtc~s
as to Interpretation of plans and other documen1s, correction ~f errors and
, ,
omissIons and preparation of any necessary plan thereof.
ARTICLE 3: CITY'S RESPONSIBIUTlES
The CITY shall:
, . Make known full information as to CITY's requirements for the work, Incl!-lding
design obJectiv85 and constraints, space, capacity and performance requirements,
flexibility and expendablUty, and any budgetary Iimitatl~ns;, and furnish copies of
all design and construction standard:s which CITY may require to be included in
the Drawlng!5 and Spectficatlons,
2, Assist CONSULTANT by placing at his di$posaJ all available Information pertinent
....
, ,
to the work Includlfl9 previous rttports and any other data relative to design or
construction of projects.
, .
3. Arrange for access to and make aU provlslona for CONS~L TANT to enter upon
public and private property as required for CONSULTANT to perform his services.
4. Examine all studlesl reports, sketches. drawings, sp6Cifications, proposals and
other documents presented by CONSULTANT. obtain advice of an attorney,
Insurance counselor and other confJultants as CITY de:em~ appropriate for such'
examination and render in wriUng decisions pertaining thereto within a .reason8~le
,'time.
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88/27/93
'W:!9
'1031
005
5. Provtde such accounting', independent co~(estJmatlng and Insurance counseling
services as may be required by the CITY for the project. such legal se;rvlces as
CIll' may require or CONSULTANT may reasonably request with regard to legal
issues pertaining to the project including any that may be ra1sed by Contractor(s),
such auditing service as CITY may require to ascertain how or for what purpose
any Contractor has used the monies paid,to him under the construction contrtlct,
and such Inspection services as CITY may require to ascertain that Contractor(s)
are comptylng with any law, rule ,or regul~lon applicable to their performance of
the work.
6, The ,City Manager will act as the CITY'S representative with respect to the services
to be rendered under this Agreement. Such person shall have complete authority
to transmit Instructions, receive information, Interpret and define CIlY'S policies
, c
and decisions with respect to material, equipmentt elements and $ystems pertinent
to CONSULTANT'S servlcos.
7. Pay all permit fe8s. charges and provide City.owned easements and rights of way
as may be required to accompHsh this project.
ARTICLE 4: nME FOA COMPLETION
The services to be rendered by the, CONSULTANT for each phase of the worle shall '
,
commence upon receipt of written authorization and ~hall be completed In 8c,cordance
with the project schedule submftted by, the CONSULTANT and accepted by the written
authorization.
4
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'W: 19
1031
006
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A reasonable extension of time Sh~1 be granted In the avent there Is a deiay on the part
of the CITY in fUlfilling its part of the Agreemam or should weather conditions, acts of
God, or hidden conditions delay performanc~' of the CONSULTANT'S duties. Such
extensIons of time shall not be cause for any claim by the CONSULTANT for oXtra
oompensadon.
ART~CLE 5: COM~NSATION
The CITY agrees to pay and the CONSULTANT agrees to accept, for services rendered
pursuant to this Agreement, fees and ,other comlj)9nsatlon computed in 'accordance wtth
one or a combination of the methods outlined below:
"
. ,.
,A. HOURLY RATE A The CON5ULTANT~shBII be compensated at the att~checf
Hourly Rate Schedule (Attachment "AI') for each hour of time engaged dlrectfy In
the work.
B. LUMP SUM FEE - The fee tor any requested portion of work may be a lump
sum mutually ag(eed upon by the CITY and the CONSULTANT and stated In the
writ!en Agreement.
C. REIMBURSABLE EXPENSES M The CONSULTANT shall be cOmpensated for
. ,
certain work related expenditures not cover~d by 1e~ for services, provided such
expend~ures are previously authorized by the CITY. ' The CONSULTANT will be
, "
compensated for such reimbursable expenses at a rate or,1; 1 times actuaj (direct
co~t) expanses Including:,
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1031
13137.
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,1. ExpvnSflts for dC?cument r reproduction, rentai of specialized
equipment, and purchase of special instruments necessary for tho
~clent pe~ormance o( the work, provided that the purchase of such
.
Instruments are approved In wrtting by. the City and remain tho
.
property of the CITY upon work oompletlon.
2. Reasonable and customary. expenss$, for. travet, transportation and
subsistence.
D. ' SPECIAL EQUIPMENT - compensation for any spada! equipment required for
" ,
work by lhe CONSULTANT' Is Identlfled In the rate schedule of Attachment IIAII or .
otherwise shall be Identtfled In the Agreement coverhia the work.
E. SUBCONTRACTOR FEES - TIle CON$ULTANT shall be compensated for the,
fees and reimbursable expenses of Subq:ontractors at a rate of 1.0 times actual
subcontracted fees and expenses when 'the CONSULTANT Is compensated by
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other than a lump sum fee. Subcontractors are subject to the approval of the City
(See ,Article 12).
F. UTJGA TJON - Should services involving Utlgatlon o'r expert teetlmony be
, ,
required, a Agreement may be negotlated'between the City and the CONSULTANT
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descnblng the services desired and proViding a basis for compen&atton to ,the
CONSULTANT at rates commen:surate far the work.
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'18: 20
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ARTICLE 8: . PAYMENT
. . .
The CONSULTANT shall submit monthlY stat~ents for services rendered and for.
Reimbursable Expenses Incurred consistent with the Agreement. Upon staff confirmation.
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the CITY'shall make prompt monthly payments ,hi response to CONSULTANT'S monthly
statements.
c The request for payment s~all also ,Include the fQ)lIowlng Information:
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Total Phase and Contract amount,
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Percent 01 work complete for lump: sum items.
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Hourly rates and hovrG for hourty items.
Reimbursable expenses.
Amount earned.
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Summary of work done this billing period.
Invoice number and date.
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'ARTtCLE 7: SCHEDUU: OF WORK
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The CITY s~a11 have the $ola right to determine on which units or seCtions of ~e work the
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CONSULTANT shall proceed and in what 'order.
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1.0:21
1031
009
ARTICLE 8: INSURANCE AN~ INDeMNIFICATION
The CONSULTANT shall not commence WORK on any phase of work unttf he has
, obtaf,ned all Insurance required by the CIlY. The CONSULTANT shalllndemnwY and save
the CITY harmless from any and wi claims, liability, losses and causae of actions arising
solely out of an error, omission, or negligent act of the CONSULTANT Incident to the
performance of the CONSULT AN"fS professlon$1 services under this Agreement.
The CONSULTANT shall maintain; during the term of this AGREEMENT. the following,
insurance: .
A. Professional Uablllty Insurance In the amount of $500.000 'lAth deductible
per claim if any, not to exceed 8% of the limit of liability providing for all
, ,
sums which the CONSULTANT shall become legally obllga1ed to pay as
damages' for claims arising OlJt of the servlce$ performed by the
CONSULTANT or any person employed by him In connectton with this
Agreement. This Insurance shall be maintained for one year after
completion or the construction and acceptance of the Project.
B. Public Uabllity Insurance in amounts not less than $1,000,000 per'
.,
occurrence.
C. Worker's Compensation InsU(ance In com~anca with Chapter 440. Florida
Statutes, as presently written or h~eafter amended.
D. Business Auto Policy. The limrt of lI$bility shall be no less than $500,000 per
occurrence combined single limit for Bodily Injury and Property Damage
Uabllity and shall include coverage for all owned, non-owned, and hired
vehicles.
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1031
ew
, AU Insurance potloles shall be Issued by compatlies qualified to do business under the
laws of the State of Florida.
, ARTICLE i: CODES. ORDIt.fANCES AND LAWS
; The CONSULTANT agrees to abIde and be governed by aU CITY, County. State C!lnd
Federal codes, ordinances and la'N'S which may t:1avB a bearing on the sarvices provi~ed
by the CONSULTANT or on projeots pertaining ~o this Agreement.
ARTICLE 10: NPnCES'
Any notices. reports or other written communications from the qONSULTANTto the CITY
shall be c~nsldered delivered when posted by mall or delivered in per!JOn to the erTY.
Any notices, reports or other communications from the. CITY to the CONSULTANT ,shan
be consfdered delivered when posted by mall to the CONSULTANT at the last addre"
left on file with the CITY or delivered In person to said CONSULTANT or the
CONSULTANT'S authorized representative.
"All.
.]
ARTICLE 11; AUDIT RIGHTS
The CITY reserves the right to audit the record~ of the CONSULTANT related to this
Agreement at any time during the prosecution' of the work InctudlKi herein and ,for a
period of five years after final,payment Is made. The CONSULTANT agrees to provide
copIes of any records necess~ to substantiate payment requests to the CITY as may
be requested by the, CITY, solely at the cost of reproduction as Identified in Attachment
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08/27/93,
'10:22
ell
, 1031
r.
ARnC~12: SUBCON~CnNG
The CONSULTANT shall not subcontract, asil~n, or transfer any work under this
Agreement without the written approvaJ of the OITY.
ARTICLE 13: WI4RRANTV
The CONSULTANT warrants that no company or pel'$On, other than a bona fide
employee working solely for the CONSULTANT. has been retained or employed to solicit
or secure'thls Agreement and that no company or person, other than a bona fide
employee working solely for the CONSl!LTANT, has been, paid or guaranteed payment
of any fee, commission, percentage fee, gifts or any ather making of this Agreement. For
breach or violation ot this warranty. the CITY shall have the right to anriul this Agreement
without liability.
ARTICLE 14: TERMINAllON/MODIFUCATlON OF AGRBEMENT.
The CITY may terminate this Agreement without penalty and without a showing of , breach
,or defautt on the part of the CONSULTANT by giving notlpe of termination to
",
CONSULTANT and by declining to approv~ 5eq~entl~1 phases provided In Articfe 1. In
. .
the event of such termlnBUonl the CITYS sols obligatIon to the CONSULTANT shall be
payment in accordance with Article 6 for those units or 'sections of work previously'
. avthorlzed. Such payment shall be determined on the basis of the hour'$ of work
performed by tho CONSULTANT up to the time of receipt of notice of termination. In the
event of such termination, the 'CITY may I without penalty or other Obligation to the
CONSULTANT elect or employ other persona to perform the same or similar services.
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08/27/93 ' '10: 23
1031
012
The terms of this agrlMfTlsnt may be modifi~ upon the mutual agr..ment of the
, , CONSULTANT and the CnY as confirmed In writing. In the event that the CONSULTANT
changes his mime, mer9a5 with another company, becomes a subsldkuy or makes other
substantial change In structure or In prfnclpals, t~e CITY reserVes the right to terminate
this Agreement subject to the tenns presctibed above.
ARTICLE 1 S: DURATION OF AGREEMENT
,
This Agreement shall remain In full force and effect after lis date of execution, unle88 thJs
agreement is terminated In accordance with the I provisions provided herein.
"
ARTICLE 1 IS: OWNERSHIP
All reports, tracIng, reproducible drawln~$.5peciflcatlon8, field books, survey Information,
maps, contract documents, and other work products developed by the CONSULTANT
pursuant to this Agreement become the property of the CITY and shall be made available
by the CONSULTANT at any time upon request of the CITY. When all work under each
phase of , work is complete, all of the final work pfo.ducts shaJl be delivered to the City.
ARnCLE 11: REUSE OF DOCUMENTS
TIle CONSULTANT may reuse data from other sections of the work Induded In this
Agreement provlrjed Irrelevant material Is deleted. The CITY shall not accept any reused
data containing an excess of Irrelevant matel"JaI which' has no. connection with the
applicable portion of the wOfk.
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, ..10: 23
1031
013
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IN WITNESS WHEREOF; the partie,s hereto have, executed these presents this
day of ' 1993, . , c'
, .
BY:
Michael ,P. Walther, President
COASTAL TECHNOLOGY CORPORA:nON
BY:
Mayor " ' ,
OIlY OF C~RWATER. FLORIDA
"
A lTEST: .'
ATTEST:
citY Clerk
,
, APPROVED AS TO LEGAL FOAM AND CONTENT: ,
BY:
City Attor~ey , '
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APPROVED AS TO TECHNICAL CONTENT:
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BY:
Director of!Publlc Works
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BY:
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City Manager
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, 1'0: 24
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1031
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ATTACHMENt -A-
, " ;/
COASTAL n;CHNOLOGVl'CORPORATlON
HOURLY RATE SCHEDUl.e
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~rlncipal/Prolect Manager
$102
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Senior Englneer/~c1entlst
$90
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,Project Engineer
$ 78
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$46
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'perfOrt Speclf!lllst
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Drafteperoon/CaCld Operator
$44
Clerical,
$27
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,ffilW1~~ CHARGES
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Xerox copies
$
.10
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Q!.BJiQT mtP.ENSES
Cost X 1.1
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Cost X 1.0
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MILEAG~'r Mt!!.
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138/2"? /93
10:24
1831
,015 '
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TITLE
, , ATTACHMENT "AM qONTtNUED " ,
SUBCONTRACTORS' HOURUV RATE! SCHEDULE
~
Dr. Robert G. Doan
, $100.00
9H2M Hili:
ES 7
ES 4
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5120.53
S 72.10 .
S S9.B3
$ 43.31
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Bloloalcal RoscDrch f'.$$ociotD!l. lnc.~
Principal
Prolect Manager/QuaJlty Control Officer
Sr. Ecologist ' '
Ecologlat, '
Envlronmer'rtBl Spool"Ust
Clerical I
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$126.00'
$ 00.00
$ ,715.00
$ 86.00
'$ 56.00
$ 30,00,
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ConsBr;vatlon Consl,JltanfS, lmt1
Principal Scientist
Senior Scientist
Environmental Sctentlst IV
Environmer'lt1ilJ Scientist III
environmental Sclf)rrtlat II '
, Environmental Scientist I
, 6r. EnvlronmentaJ TechnloUul
envlronmenta' Technician
CADO Operator ,
Word Processor Operator
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$115.00
$ 95.00 . $ 95.00
; $ 76',00 - $ as.OO
, $ 80.00 . $ 70.00 ,
$ SO,oo . $ 60.00
$ '~.OO '. $ SO.OO
- $ 3,6.00 . S 45.00
$ ~.OO. "35.00 .
S 50.00 of S SO.OO ,
$2~,OO .-, 35.00
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Continental Shoff Assoc;1alet5. Inc.:
, Princfpal
Sr. St;lorrtist
Operations Manager/Sr. SUIff ~lst
LOOd TecnnlclanlSt" SckKJtIat '
Technician .
Technk:aJ Asa1atant
Word Proc~/O".,ator
Graphic lIIustnuor'
Olerlcal
$108,00
. $ 96.00
$ '83~OO
$ 70.00
$ SS.OO
S 40,00
$16,00'
$ 47.00
$ :)7.00
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fJlorO{ltl & Eklund. Ine::
Chief Sl,Jrveyor
p~ SurveyOt
3-Man Crow
Technlctan
'. $75.00
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SCOPE OF WORK
Phase I . Pre-AppUc;atiOD/CODct:pt Dctvelopment
In general, the work performed under phase I will result in a conceptual plan for re.opening
Dunedin Pa~s to become the basis of penuit, applications to be prepared and submitted
under Phase 11 authorization, Data wilt be colkct~d to assess the potential for public
, benefits associated with reopening the Pass and to assess the impact of alternativc:s for
reopening the Pass, A pre-application conference will be held at which time agency
comments will be obtained towards formulation of u conceptual plan. The work under
phase I includes the following tasks:
a) The Consultant will obtain water quality data at stations within Clearwater
Harbor and the Gulf of Mexico adjacent to the hJstoncallocation of Dunedin Pass.
Station location and identification wiU follow the same conventions as shown on the
attached map - as sampled previously in 1988 by CH2M Hill. Field meBsurements
of depth, dissolved oxygen, temperature) pH, conductivity, salinity. transparency, flow
direction, flow velocity, wind direction, and wind velocity win be collected at stB.tion:s
I, 2, 3, 4, 5, and 6 during a rising high tide and a falling low tide. Samples fur
quantitative analysis will be coUected at Stations 1 and 6, for a total of two samples.
Samples will be analyzed for turbidity, chlorophyll !L total' kjeldahl nlttogen,
ammonia.nitrogen, total phosphorus, five day biochemical oxygen demand and total
and fecal coliforms. Composite water samples will be obtained from individual grabs
at the surface Bnd one foot above the bottom, if sufficiently deep. Each sample will
be grab collected by a Ponar sampler. Samples Will be analyzed for percent solids,
bulk density, ICP metals, total coliform and fecal coliform. The laboratory analysIs
wiH be performed in standard 23 day turn arounu time. Sampling is expected to
occur in mid August, 1993. The consultant will prepare a simple summary of the
data to be included within the letter report prepared under task "llt. The letter report
will contain:
Sampling protocol employed for sample coll~ction and laboratory analysisi
. Summary tllblt and sketch of sampling location:J; ,
. Copies of analyticallliboratory reports~ ,
. Summary table of field parameter measurement~ by ~taLion and time.
The Consultant w111 compare the coHecteu data to the range and mean of data
collected in 1988 to determIne whether the water quality of the Harbor has
uett:riurated since the closing of the Pass.
,b) Based, on telephone interview with local marina operators and with, the
Clearwater Chamber of Commerce, the Consultant will coneet data relative to
historical patterns of boat lIse. As may be available from the State of Florida
Depanment of Transportation (DOT), tile Consultant will obtain data relative to the
frequency of bridge openlnls on State Road 60, ,It is expected that thi, data will
show an increase in the number of bridge openings since Dunedin Pass closed. 'The
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Consultant will also assess ~T and Count~ actions relativelto the Clearwater PRIls I
Bridge associated with scouring at the bridgd as may be attributable to the clo~ing of
Dunedin Pass. The Consultapt will also C011fer with staff at Caladt:sl I.land StAte
Park regarding impacts to park use aince tne Paas has closed,
c) The Consultant wiU revi~w existing literature rCgJlrdfns nesting. forgin& and
transient bird use surrounding the Pau. The Consultant will also conduct interviews
with individuals (professional and hobbyist birders) to document knoWn observations
of nesting shorebirds in the 'Vicinity ur the Pass. The Cun8ultnnt will prepare a
written summary of the literature review and interviews with recommendations
regarding the need for additidnal work necessary to accurately 83BeSS the effects that
opening the Pass would have on the avifauna of the area. The written summary will
be included in the letter report prepared under task HI", ,
d) Existing information will be obtainea by the Consulwnt to fulfill the following
requirements of Chapter 16B41 FACt to obtain a DNR permit:
1)
2)
3)
4)
S)
6)
and, 7)
a description of physical characteristica;
a sediment budget;
stability and hydraulic c:haracteristics including current velociti~~,
tidal prism, and current patterns of the flood and ebb tides,
a description of the wind and wave cllmat.e in tbe area of
influence:
a description of the sediment characteristics of the Pass and its '
related shoals;
a descri~tio~ of the InfJuence of existing man..made structures;
the current and historic shoreline erosion and accretion trends.
e) The Consultant will obtain an updated topographic and bathymetric Sllrvey of the,
historical Pass and adjacent waters of the Gulf of Mcxico1 meeting permit application
requirements of Chapter 16841.008 F.A.C. The survey shall include a minimum. of
5 ~roflles at DNR monuments both north and south of the historical pass. Onshore'
and .offshore profiles,wiU be surveyed along the published magnetic bearing (DNR)
out to a distance .of 2,500 feet .offshore. WIthin the immediate project aIeU (between
monument T-28 and R-32), intennediate project profiles win be established midway
between the DNR range monuments or at approximately 500 foot intervals. These
lines win extend from the east side .of the original channel westerly to 2,500 feet
offshore. The interior channel will be surveyed at 500 foot intervals from its northern
extremity south to the southerly extent of the flood shoal. The flood .hoal will be:
surveyed at 200 foot intervalJ as water depth allOM. In addition, the Consultant will
obtain cOI:ztroJIed serial pbotograph! covering approximately 5,000 feet north and
south of the historical Pass. The Consultant will obtain color positive photography,
, at scales of 111 = 200', 111 = 500', and 1" = 1,000. O\'er Dunedin Pass. The I" :: 200'
photography will be color positive film and will be taken along a strip 5,000 feet north
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1031
019
and south of the Pass. The 11~ == 500. photograph will be a Contact print and shall i'
include, photo~'nterprcted elevbUon contoutl over the cxistiIig spit of land be,twe"n '
the mo~t recent location of the Pass and the loca.tion previously proposed by Pmellas '
County for a new channel. The 1'1 ~ 1,000. photography will be a contact print. All
photography wiU be obtained using a Zeiss RMXIA 15/23 pre~ision mapping camera.
f) The Consultant will prepare conceptual drawings depicti~g .Iteraative (oad(ODI I
of a new Dunedin Pass channel and surrounding natural reSQurces. These drawings
shall be suitable for conversion to penn{t sketches. Existing surveys and maps will
be the basi!i of these drawings.
g) For each alternative channel location. the Consultant Will estimate a fedlment
budRtt and costs including construction, maintenance" and monitoring c~sts. ,
h) The Consultant win meet It'ith' the City to present and review the results of work
for tasks Ita" through Itglt as described above. '
i) With assistance from the City's staff, the Consultant will arrange and' chair an '
Inter-agency pre.application conference including representatives from:
1) Department of Environmental Protection (DEP);
i. ,Bureau of constaJ Engineering and Regulation;
ii, Dredge and foJU ,Section;
iii. Oivi:;ion of State Lands;
iv. Bur~au of Aquatic Preserves;, ,
2) U.S. Army Corps of Engineers (USAGE) .. Regulatory Division;
3) U.S. Fish ami WHdl.ife Service;
4) City of ClearWtlteli;
5) PineUas County Water and NavigatIon Authority;
and, 6) PlnelJas County Environmental.
~e Consultant will also informally confer ~th representatives of each agency to I
clarify the alternatives and the requests for agency input.
The conference should be open to the public, but should not include public comment. ,
Coastal Tech will present 'work results as appropriate. Coastal Tech will solicit.
comments from each agency representative to identify:
1)
2)
3)
specific requirt=mcnts for completion of permit applicatiDns; i
additional information that may be requited to complete pemutl
applications; ,
guidelines from each agency as to concerns. dSUCS, and criteria, for~
identfficatio'n of the IC:i1$t impactive aJtel1Ultiv~;. '
an apparent least impactive:: alternative.,
and,' 4)
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j) Following the pre-appUcati9n conference, the Consultant M'ill prepare a detailed
conCerence report and distribute copies of the report to meeUng participants. .
k) At a pulJUc bearing, relative: to local needs and objectives for on opened Dunedin
Pass. the Con$ultant wi1l present work results and ,chair or participate 4S deemed
appropriate by the City. Public comments will be noted and summamed by the
Con~uItant in writing. ,
I) The Consultant will prepare a Ittt.er l'tport including the results of tasks I'a"
through "k" citing:
1)
2)
3)
a recommendation for a new channellocationt '
justification of the recommendation, in part j 8S based on the pre~
application con&rence nnd p~blit:, hearing, ,
a, proposed S<tope' of work required to r meet agency permit
requirements a~' identified at lhc pre-application confcrence,
a proposed fee schedule to complete the scope of work.
and, 4 )
, .
m) The Consultant will subn1it the letter rtport to the City, and subsequently ltIef!t
.with 'the Clty to obtain authorization for the Consultant tuproceed with phase 2 of
the work. '
Phase I .. Schedule
Phase I selVices are e~ected to be completed withJn 90 days of the dale 'of receipt by the
Consultant of City HuthorJzation for the work.
" The following describes services anticipated under Phases II and III; thcse services require
separate authorization frdm the City, Prior to such authorization th~ Consultant will submit
a detailed scope of work and fee estimate for these phases of the work in accordance with
the Agre~ment. ' ,
Phase n - Pn:paratioD and S.bmitJal or Pe-nnit AppU~tIoal
The Consultant will prepare application forms nnd :supporting 'documents required to I
complete the penuit applications and submit these items to the City for review and approval.
~oUowjng City approval, the Consultant wiU submit the permit applications and supporting
documents to the permitting agencices in formal application for pemnits. Requirements for
permits are summarized in Table 1.
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1031
021
Pbllle III .. J1ermlt ~IIIDC
In general. the Consultant will fulfill all requirements to obtain perm:its for the project. The
following tasks are anticipated as included within .)hase Ill:
a) The Consu1ttint will informally confer with agency staff toladdress staff questions,
concerns, and issues relating to the project.
,b)' On'a monthly basis, the Consultant wilJ submh a summary of the S~tU8 of permit
applications including authori~ed work completed, work'rcll)sining, and the project
budget.
c) Upon agency staff identification of rdquirements or ~pon formal receipt of
Requests for Additional InfOrmation, the Consultant will i promptJy prepnre the
required' information a:nd submit the information to the ag~llcy. In the event the
requested information requites City authorization. the CQnsultant will promptly
prepare a'nd, submit to the CJty - a scope of work and fee Fstimate/brcakdown for
approval and authorization.
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'd) The Consultant will confer and meet with agency staff Sf.), as to pre~ent technical :
results, negotiate permit, requirements, and to negotiate permit cunditIons. It is ,
expected that several m'eetings win be required with USF&Wt DER, and DNR staff. '
e) The Consultant will meet with and confer with Citr staff and other ,City .
consultants to ensure an effective collective and cooperaliv~ effort. .
f) The Con$ult~nt 'will att'end, represent the project, and address questions at public :
meetings and hearings as may b~ required by the City.
g) The Consultant will assist the Cltywith.obtalning all easenJCmts. adjacent property .
owner authorizations, and other information as may be req.nred to complete permit I
a~dpub1ic easement applications and fUlfiU associated con(litions.
h) The Consultant will review aU proposed final orders and'drnft perm!ta and advise I
the City as to requirements and costs to fulfill pt:rolit conditions. '
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10:29
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TABLE 1: PERMlT!APPLlCATIQN REQlJ~
: ITEM '. . ~ . .. '. . +; ....~.. . '..: '.' I'. .~.. :' '~~+:;j)~~ '." . '~J.......';;':..~~r'~4i...~... '" ...... .':, :r/;~(~:" :Hn}:f!:,::~Itii}X::r:);;-::
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1 Application FormlProject Narrative
2 Project Sketches
3 Aerial Photographs
4 Historical Aerial Photogr~phs i
5 Topographic Survey
6 Wnter Quality Data ,
7 Sediment Data r
i
8 Shorebirds and Upland J-Iabitat Inven~ory/Asllossmcnt I
9 Hydrographic Report
10 Avifaunal Report
11 Btlach Mouse Stutly
12 Current measurements ~ Sediment Analysis
13 Scagrass Study
14 Statistics Concerning Boats and Bridge Openings, Cle ~ater Harbor
15 Department of State. Letter Citing Absence of Histo neat Sites
16 "Demonstration of Suffibient Title Interests in Riparia~ Upland Property.
17 1t,..Locaf Government Approval...ConsfsteIlt with...COII~pr~hen5ive PJanll
,
18 Easement survey ,
19 Public Interest Assessmrent j
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20 "...Affidavit of No Objection from tho Affected Adjn~nt Property
Owners" !
21 A nVariance" Request ttor a Turbidity Mixing Zone
22 A Map Depicting the Boundaries of Properties Surro~ndjng and
Including the Site of th~ Proposed Plf.ss. .' .
.
23 A Benthic Swvey of ~cavatjon and Fill Areas ~
:
24 A Survey of Fishes on the Bay Side of the Pass
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,',The CONSULTANT'shall be paid fot phase Iservices ~llhc ho?rlylratesw:hi9h arc set aut'
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in paragraph A of Article S of the ,Agreement. Any reimbursablelexpenses for the work i'
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shaU be r~imburscd in accordance with para'graph ~ of, ArUclel 5 of' the . Agrcement~
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of work may be less than or exceed its specific subtotal, in no ~ent s all the to~lcostst fe~s,
,and ~xpenses for ~he Phase 1 work e~cced the ~U.tII df $~023. e Cjty will pay actuui' ! .
, measured amounts w,hich may be fe'ss' than $88,02,3 up ,to the s' m' of $88,023' a~d' the I '
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I ".n.h~r .nd Cost' E8tt~t..
Scope of Work
Dunedin PaslS
for
City of CLearwater
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PHAse /1 . Proeppt fc:,tiQl'l / Concept eve l opMtnt
5102
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16
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155.0
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$300
$200
$750'
1500
S3,80~
tOtal d;reet eo~t~ : I 15.550 I
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$78
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4
12
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6
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Task oesr.riptiun
Pro] Man. pro].:Eng Eng Tech Draft~ Cler;
S4C
S44
t7,440
11 ,958
117,418
$414'
I 51 344'
I s' :344
S414
: '''14
. 'S414
11,678 \
$23,325 S2:4. 205 '
'$880
$3 ,868 " '
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I' S2.424
$2.268
, 13,042
1878 ,"
SZ,32?'
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, $1,432
S'~232
I- $1,948
; $1,748
I $2, 160 ,
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-.;;S:~75. r;Si:~73.;'
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a) water aUftlity dMtw
b) bawts, SR 6Q & PArk
C) bl rds ' lit. scorch
d) Chap 16B-41 FAC
1) phYRical char.
2) JiM:!. frTlent bUdGet
3) hydraulie char.
4) winds & waves
S) sedlmMtll
6) ~n.made ~truct,
'7) erosion/accretion
e) bathymetric survey
controlled 9.rJals
f) conceptual draw;ngs
9) sediment budgets
Gons
h) n_utrno wI City
I) 1"ter-agcn~y ~onf.
j) (;onf~r~cft r.pcwt.
k) public hearing
l) l~tt~r r~port
,) rec c:tM'lerlda t i on
2) justification
,3) defIne SCope
~) CDXt. c~ttmates
m) meeting w/ City
project Manngemeht
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subtotal hours :
.---_.~~...---.....~._---
subtota l' fees :
4
6
I 4
$6~950
4
6
20
4
4
1
1
6
6
12
16
32
16
4
,
6
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128
3&,
64
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S3 456
$3,800
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53,520
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DIRECT COSTS:
ulophone
"t:product'; on
tr~vnl
hotel & meals
o6rial photography
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,JUN 2 3 1993
PO~' OFFICE flOX 414~"
CLE/,RWATER, FLORIDA 34618.4748
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CITY CUm;{ C;:~~'j.
June 22, 1993
, , '
Coastal Engineering Consultants, Inc.
, 3106 S. Horseshoe Drive'
Naples, Florida 33942
Coastal Technology Corpqration
800 - 20th Place, Suite 6, '
'Vera Beach, Florida 32960
, ,
Coastal Planning' and Engineering, Inc.
2481 N.W. Boca Raton Boulevard
Boca Raton, Florida 33431
Olsen Associa~es, Inc.
4438 Herschel Street
Jacksonville, Florida' 32210
:-
Gentlemen:
'f
On June 16~'1993, you were informed by letter of your selection as a finaI,candidate for our Dunedin
Pass Project engineer. That letter containe9 a Scope of-Services and other information for your use. '
The purpose of this ,letter is to pro~ide further information and to infqrm you of a change of location
Jor the scheduled presentatio~s. ' ,
Your written proposal' package which is to be submitted to this office by 5:00PM, July 6, 1993, shou~d
have eight (8) copies. Your presentation will be made of! 'the date and time as previously, announced;
however, the location will be at the City of ClearWater East'Library Conference Room, 2251 Drew
Street (south 'side of Drew Street between 'Belcher Road and U.S. 19), in Clearwaier. '
! .'
, "
A "Criteria For Ranking Of Candidates" is enclosed for your further, information. We look forward
to seeing you on July 13th.
,Very truly yours, ,
} ) .
~r7Q
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William C. Baker'
Public Works Director
WeB/sn
Enclosure (2)
cc: Michael Wright, City Manager
Cyndie GQudeau, City r.lp.r!-' ,
Mayor, and City Corn,mission
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OF CANDIDATES
'CRITERIA FOR RANKING
FOR
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DUNEDIN PASS PROJECT
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1. ' Extent to which the firm has demonstrated, adequate technical resources to successfully
,ac~omp1ish the project task '
, . . ..... (Assign Zero to Fifteen) . . . . . . . . .,. . . . . . . . . . . . . . . . . . . . .
2.
, . ,
Extent ,to which the firm has experience in successfully obtaining difficult Florida D.E.R. '
and'Florida D.N.R. permits for environmentallysensiiive coastal projects:' ,
.....(Assign Zero to Thirty)'. ... . . . . . . . . '. . . . . . . . . . " . . . . . ",'
II
3.
Extent to which the firm has proven successful experience in completing Florida barrier
island dredging projects '
......(AssignZero toThi~y)..... .'... ....... .,.. .,..... ......
4.
Extent to which the firm has described a particularly unique~ interesting, OJ;' innovativ~
strategy or item of conside,ration which might enhan~e the success of the projects design,
permi"''ing, or construCtion '
..... (Assign Zero to Fifteen) . . ',' . . . . . . . .
, ,
5.
Extent to which the assigned Project' Manager/Managers is/are capable of leading' the
firm's activities in this matter ' "
.. ... (Assign Zero to Ten) .... . . . . . . . . . . . . . . . .
, Maxirrium,;ro,tal:
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Clearwater City Commission
Agenda Cover Memorandum
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,SUBJECT: RICE WILLIAMS CONTRACT FOR CONSULTING SERVICES
RECOMMENDATION/MOTION: to approve the contract with Rice, Williams Associates
for consulting services, including the cost of services which are outlined in
the contract,
II and that the appropriate officials be authorized to execute some.
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,BACKGROUND :
Attached is a proposed contract from Rice, Williams Associates, the cable
television consultant. 'Also included is the scope of services~ which has been
previously approved by the city commission. '
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Reviewed by:
Lego l
Budget
Purchasing
Risk Mgmt,
CIS
AeM
Other
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Originating D~t:
City Manager
Costs:
Total
Commission Action:
'0 .' Approved,
o ,Approved w/condftions
o Denied '
o Continued to:
IUA
N/A
N/A
N/A
User Dcpt:
Current Fiscal Yr.
FLnding Source:.
D capf tal 11lJI.
o operating
'0 Other
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Cft Manager
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Advertised:
Date:
Paper:
I:EI Not Requi red
. Affected Parties
,1llJ Notified
o Not Required
Attachments:
1) Contract
2) , Cost of Services
3) 'Scopa of Services
Appropriation Code:
o None
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CONTRACT FOR CONSULTING SERVICES
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This AGREEMENT made this
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day of 19~3, by and between the City of
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Clearwater, Florida (City) and Rice, Williams Associates, Inc. (Consultant), a corporation' duly
organized and existing under the 'laws of the District of C;olumbia. '
WHEREAS, the City of Clearwater 'Yishes to haveconsuHing services conducted,
regarding cable television services, '
. WHEREAS, the City of CleaIwater deSires to engage Consultant to undertake said
,
project, hereinafter'described,
NOW THEREFORE, the City o~ ClearWater and Consultant do mutually agree
, , as follows:
ARTICLE 1
SCOPE OF \VORK'
, . /.
'Consultant agrees to perform th~ following services from a specifi~ ?ocument
. ,
entitled, . "Scope of ServiCes"" whiCh is' attached hereto and made a part of this Agreement:.
, ,
InitiaiConsultation; Community Needs Assessment 'and Consumer, Market Survey; Analys,is of
Compliance and Ordinance Development; Technical Analysis; Development of the Request for,
, '
Renewal Proposal; Evaluation of Renewal Proposal; Assistance with 'Negotiations; and
Attendance at Public H~ings.
, ARTICLE 2
TIM.E OF,PERFORMANCE
Consultant agrees to complete performance of the services specified in' Article,!
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by a date mutually agreed to by the City and Consultant.' ,
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ARTICLE 3..
REPORTS
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Reports on the'various tasks will be provided to the City ~f Clearwater on dates
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mutu~lly agreed to by the City and ,Consultant.
ART!CLE 4
COMPENSATION
. '
The City will pay Consultant a sum not to exceed those'specified in the Cost of-
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Service sectiqn o'f the proposal, attached ' hereto and made a: part of this Agreement. Ih ad~ition,
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to this amount, the City will reif11burse the Con~ultant ror reaso'nable a~d necessary travel. and
expenses and for services duri~g attendance at mee~ings and hearings on an at cost basis. The
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, City may, from time to time, require change~ in the scope of the seryices of Consultant to be
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performed hereunder, including but, not limited to, t~e designation of one 'or more additional
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study areas. Such changes, including any increase or decrease 'i~' the amount ofConsul~i1t's,
, ,
compensation and changes in the 'terms of this Agreem~nt :which ~re mutually ag'reed upon by,
and between City and Consultant shall be effective when incorporated in written amendment to
. . . . .
this Agreement.
.,
ARTICLE 5
,METHOD OF PA YMENT'
, .
,Consultant will bill on, a bi~eek1y basis for services petformecL' the City shall
p~y invoices within 30 days of receipt:
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ARTICLE 6
CONTACTS FOR RESPONSIBILITY
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Don Williams and Jean Rice will be designated as Project Directors for this
project by Consultant, and to manage and supervise the performance of this Agreement o~ behalf,
of Consultant. Associated with the ~roject Directors will be staff members whose experience
, '
and qualifications are appropriate for this study. The'City will be represented ,?y :.setty Deptula,'
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Assistant City, Manager, or her designee for all l1}atters relating to this Agreeme'nt.
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ARTICLE 7
TERMINATION OF CONTRACT
The City shall have the right'to tcrmi nate any contract to be' made hereunder for
its ,cp~venicnce by giving Consultant written ,notice of its election to do so ,and by specifying the
. , . '. .
'effective date of such terminadon.' The Consultant shall be paid for its services through the
effective date of such termination. Further, if Consultant shall fail to fulfill any of its '
obligations hereunder, this contract shall be in default, the City may terminate the contract, and
'Consultant shall be paid only for work completed.
ARTICLE 8
NON~DISCRIl\1lNA TION
, There shall be no discrimination against any employee who is employed 'in the
, "
work covered by the Agreement, or against applicants for such employment, because of race,
reJigi~n, color, sex, or national origin. This provision, shal,l include, but not be limited 'to the
,following: employment, upgrading,' demotion, or transfer; recruitm~nt or recruitment
, ,
advertising; layoff or, termination; rate'of payor other forms of compensation; and selection for'
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training, including apprenticeship.
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ARTICLE 9
INTERESTS OF PARTIES
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A. No offic<;r, member, or employee of the City and no member of its governing
body, and no other p'ublic officials of the governing body of the locality or Iocalit,ies in which
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this project is situated or being ca~ried out, who, exerdses any functions or responsibilities in
~hereview of approval of the undertaking or carrying out of this Project shall (1) participate in,
any decision'relating to this Agreement which affects his personal interest or the interest of any
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have any'interest, direct or indirect, i.n this Agreement or the proceCds thereof. "
, B. Consultant covenants that its offic,ers, employees and shareholders have no,
interest and shall not 'acquire any interest, direct or indirect, which, would conflict in any manner
o'r degree with the performance of services required to be performed under this Agreement.
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IN WITNESS W~EREOF, the City of Cl~~~er~ Florida and Co~sultant, ,have
executed this Agreement on the date first above written.
, .
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. APPRO VIf 0 AS TO FOR1\tI:
RICE, WILLIAMS ASSOCIATES~ INC.
BY:
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CITY OF CLEAR \V A TER, FLORIDA,
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Don C. Williams, Ph.D., Partner'
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Other
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COST OF SERVICES
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Initial Consultation
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$1,980.
Community ~eeds Assessment and
~onsumer Market Survey
$4,600-:-7,700.'
$12,250
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Analysis of Compliance
'Ordinance Development
$3 ,500-$6,500~
$5,600
Technical, Analysis
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Developnie~t ~f a Req~est for Renewal Proposa~
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$195 per hour Attorneys
$ 85 per hOUf Staff Consultants
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SCOPE OF SERVICES
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I Task 1
Initial Consultation
Rice, Williams Associates will conduct initial consultation sessions with the City'to discuss
the latest legal, technical and economic developments affecting the cableltelecommunications
industry. Rice, Williams Associates will work with the City in reviewing the regulatory history
. of ,the operator and discussing the speci fic procedures to be followed prior to and during the '
renewal processes. We will make recommendations to the City on procedural and material " ,
compliance with the Cable Television Consumer Protection and Competition 'Act of 1992.
, ,
Over the past severa! years, our firm, has worked on behalf of cities' in pushing for the
adoption of cable rate re-regulation legislation. We are very familiar with the provisions of the
new bill. In our discussions we will focus on thc,following issues: ' .
. Rate re~regulation for basic and unreasonable standard for sateliite services,
regulation of prices for cable equipment, and related FCC'rulemakings.
· Consumer protection, including anti~buy through, negative option billing, consumer
notice of free mc>vie options; uniform rate structures; local authority to develop
consumer standards, and privacy.
· Must carry and channel positioning, including carriage of noncommercial stations
and low power TV; maintenance of public, educational and government access
channels on the basic tier,' and retransmfssion consent.
., ,Requirements for operators, including EEO, emergency announcements, home
wiring) anti-trafficking of cable franchises, leased access, and ownership and
control.
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During, initial consultation sessions, special attention will be given to informing City
officials about practical implications of the Cable Communications Policy Act of 1984 and how
the Cable Television Consumer Protection and Co'mpetition Act of 1992 will affeCt the City's
renewal process. , For example, the franchise renewal provisions of the Cable Act which'
establish the process for renewal, the areas where municipalities can establish requirements of
the cable operator and the factors for denial. Other applicable sections include 'general franchise
requirements, privacy, modifications, and consumer service regulatory authority. ,
Rice, Williams Associates will also keep City representatives apprised, as necessary, of
, other cable regulatory issues uJ:ld specific policy' conc'erns. Consultation sessions will address
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the impact of recent court decisions; FCC rulemakings, and other changes in cable regulation
and industry practice.' .
Recent developments that will be covered include:
The 'Cable Television Consumer Protection and Competition Act of 1992.
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FCC rulemakings on rate regulation.
Newly adopted FCC technical standards.
Trends in cable system sales and acquisitions, valuation of, systeins~ and
implications for franchising authorities. ,
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Rolla Cable System. Jne.. v. City,of Rolla, No. 89~2101 C (2).
ComcastCablevision of Sterling Heights; Jnc. v. City of Sterling Heights, Macorrib '
, County Circuit Court,' Michigan.
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Century Federal. Inc. v. City of Palo Alto, No. C~8S-2168 EFL and the settlement
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. . Erie Telecommunications, Inc., v. City of Erie, No; 85":185.
. Latest decision in Preferred Communications v. The City of Los Angeles.
. 'City of New York v: FCC, No. 85~1841.
Special attention will be given to advising City representatives about the potential iI1lpact
of new developments on any future plans and policies being considered by the City. We will
develop a full record of City needs and interests which enha~ces the City's negotiating power.
Policy issues related to local administration and regulation of the franchise which have
been identified by city representatives, such as franchise fee payments, will also be'discussed.
We believe. the initial consultation meeting will be an ideal time for the City of Clearwater to
'\' 'provide us with historical information on cable service to consumers, support for ac'C:ess, and
the City's goals for the future. This background will be invaluable in developing the renewal
process. In addition to those ,issues raised by the City, local policy issues may include:
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. use of streets
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. upgrade of channel capacity
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" access program~ing and facilities
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~ regulatory structure ...
. franchise fee .
,. system financing provisions
. access provisions'
. buy~back options
. technical requirements
. institutional services
. EEO, local hiring
. overbuilds
. competition for the franchise
'. consumer service practices.
'Analysis of these policy issues may require special research, hearings) and/or' requests for
information from the company. Ricc, Williams Associates will 'work with the City to develop
such requests, the public record and related procedures. We will also be available to atte'nd the
C,ity's public hearings. ' ,
Initial, ,consultation sessions will address the 'technical and financial considerations
associated with t~ese technologies. Rice, Williams Associates :will work with the City 'in,
,assessing these technologies and their potential applications to meeting the City of ClearWater's
future cable communications needs.
..
Task 2
Community Needs Assessment and Consumer Market Survey
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, Rice, Williams Associates will assist the City in conducting a thorough assessment of '
municipal) comn1'unity, and of consumer needs. The information collected through, this process
will provide much of the basis for City decision making on the access, technical, and service
parameters of the new franchis~ agreement. This assessment, as supplemented by public
hearings and other information, may serve as the basis 'for the City's estimation of its II future,
cable-related community needs and interests, II as the term is used in' the Cable Communications
Act of 1984 'and the Cable ,Television Consumer Protection and Competition Act pf 1992.
Rice, Williams Associates will conduct tW9 surveys to assess the communitis future cable
co'mmunications needs and satisfaction with existing services and facilities: a community needs
assessment and a consumer market survey. ' ' .
A community needs assessm,ent will consist of:
. ' 'workshops and a survey of current and potential users of the City's governmental,
public). and educational access channels and .facilities, and other existing and
proposed institutional services. ' ,
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A consumer market survey would consist of: '
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. a survey of cable subscribers and nonwsubscribers regarding customer satisfaction
and demand for expanded cable services, facilities, and special offerings.
The results of the surveys will be used to identify potential improvements that could
enhance the quality of service to Clearwater citizens. The identified improvements would be
reviewed in conjunction with the technical and financial analyses to assess their feasibility, cost
effectiveness and overall public benefits. Following is a description of the community needs
assessment and consumer market survey. '
Community Needs Assessment. Rice) Williams Associates will assist the City in
conducting a thorough assessment of municipal, educational, and community needs. The
information collected,through this process will provide part or the basis for City decision making
on the technical, access, and service parameters of a new franchise agreement.
Rice, Williams Associat~s will conduct a survey to assess the Community's future cable
communications needs for public, educational and governmental access and the need f9r"
replacement equipment, new facilities, and access services. The survey will also analyze interest
in institutional telecommunications needs and detail current and future needs of the City for an
institutional network. The 'results of the survey will be used to identify potential modifi'cations
and improvements that could enhance the quality of service', to Clearwater citizens. The
identified improvements and modifications will be reviewed in conjunction' with the technical and
financial analyses to assess their feasibility, cost effectiveness and overall public benefits.
Rice, Williams Associates is firmly committed to the belief that local cable
communications can provide:
. ,
. A vehicle for community dialogue on locai issues.
. ~ore cost effective delivery of information and services by the City and public
institutions.
. Improved entertainment and service options to the public.
The community needs assessment will aid in evaluating current provisions for public access
and in meeting future needs for public, educational and government access. Rice, Williams
Associates will work with City staff in identifying local government departments, schools, public
, service agencies, and other ,organizations to be surveyed.
Rice, \VilliaIl)s Associates will design the ascertainment .survey and will administer the
survey. A seminar' will be held to inform organizations about the potential of access. Mailed
questionnaires will be used to collect the information. Survey questions will be designed to
ide'ntify public buildings and institutions that would now or in the future be able to utilize access,
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and institutional channels, video equipment, and cable drops. Items will be included to assess
the adequacy of existing facilities and services, and to identify ways in which the City can
achieve cost savings in intra-governmental communications, and delivery of information and
public services. A review of institutional applications will be conducted to determine whether
the City's local institutions will benetit from institutional channel capacity or an institutional
network. Examples, of institutional applications include energy management, closed-circuit
training program delivery to work sites, security services, delivery of library information, and
data transmission. Specific items will be included based on consultation with City staff.
...
Once the data has been collected and verified, Rice, Williams Associates will conduct an
analysis of the results. A report and interpretive summary will be provided to the City,
including specific recommendations. The re,sults will also be important to the City in developing
realistic and effective plans for future services and franchise requirements and in making
determinations 'regarding technical design configurations, equipment and funding for public,
educational and government access and institutional services to be negotiated during the renewal
process.
The results of the' survey will be used to identify potential improvements that' could
enhance the quality of service. to the citizens of the City of Clearwater. The identified
improvements would be revi~wed, in conjunction with the proposal analysis to asse~stheir
feasibility, cost effectiveness and overall public benefits. '
Consumer i\1nrltct Survey. A consumer market survey can be very important during
renewal, as it provides a means for input from a cross section of the City of Clearwater
subscribers and non-subscribers regarding the existing system and potential' services. The
consumer market survey would be designed to determine customer satisfaction with 'installation,
, sales, repair work, response time, picture reception, billing, and programming. The survey
would also assess consumer interest in, and the economic viability of, expanded cable services;
increased channel capacity, additional programming, and special offerings.
Following discussions with City officials and a review of existing program and service
offerings, a questionnaire would be designed by Rice, Williams Associates. Questions will be
included to assess overall subscriber satisfaction with services and consumer related practices.
Items will also be included to determine s'ubscriber interest in alternative program offerings such
as new movie packages, arts services, computer services,. local prograF"ming, special
programming for the hearing impaired and handicapped, and pay-per-view programming. Rice,
Williams Associates can provide price and service information on these potential services. In
addition,' the price that respondents would be willing to pay for various cable packages and
, services would b~ reviewed in. regard to findings in other cities.
Rice, Williams Associates will insure that the survey provides a valid representation of
Clearwater residents. The survey design will be cross-sectional. A random sample of
Clearwater residents will be scientifically drawn from the most complete list of ,residents I
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availa.ble. This method ens'ures that the respondents are representative and geographically.
dispersed throughout the City of Clearwater.
, The data from the survey will be elicited'~ coded, and verifi~d ,to ensure vali,d results.
. Computer data analysis will be used 'to calculate relevant frequency distribution, corresponding
,statistics and cross tabulation of data. A report on the findings of the consumer market survey ,
will be prepared for the City~ These findings wi11 provide the basis for, analysis of the 'existi~g
cable operation and the interest ,in new offerings.
. Rice, Williams Associates staff have the statistical training, practi~al survey ,experience,
and in-house computer capability to insure reliability of results. All,suiveys are accompanie4
by a report summarizing and interpreting the relevant data, including 'recommendations for
incorporating the results into the public ~ecord and using them as the basis for future planning
and evaluation.
Rice, Williams As~ociates woul'd evaluate the co~pany's compIian~e with th~.'provisio~s
of the' ordinance and franchise. Issues already identified by the City would be reviewed, in
detail., FqIlowing are some of the areas that Rice, Wi11iams Associates will analyze Jor
compliance: '
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A~ml)'sisor Comnliance nnd Ordinnnce Development
~onstruction completio,n
performance, of street work
. system technical standards
adherence to City procedures (e.g., transfer of ownership or control); ,
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insurance, indemnification, and performance bond;
use of poles and facilities agreements
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system extension, operations, standards, and procedures
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availability of books, maps, records, and specially requested i'nformation
and reports
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compliance with stale and federal laws
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community progr~mming, equipment, and services
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conSlimer billing practices
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After initial evaluation of the City,' s franchise and ordinance and City 'records' on' system
'compliance, we' will discuss any major ~ssues and problem areas the City has ~dentified. Rice,
Williams Associates will then determine if additional information is needed. Should this be the
case, Rice,Williams Associates will, prepare a request for information for the City to provide
t9 the company. "The information provided will be analyzed and' a. determination oft~e "
company's compliance with the legal' and technical elements of the franchise and ordinance, \'IiIl
be, made. Rice, ,William,S Associates will also review the companies customer serviCe reports
as submitted to the City. '
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Ricet Williams Associates will also analyze the City's ordi'nance and 'franchise. Provisions
to be reviewed and discussed may 'include:
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Definitions
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Regulation, of. Franchise
Supervis'ion of the Franchise
Performance Evaluation
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Design and Construction Pr~visions "
· ' Construction and Technical Standards, .
· Dedicated Institutional and Access Channels:
· System Construction Schedule
· Extension of Service.
.. Specia~ Agreeme~ts
· Co~struction Reporting Requirements
· Use of Streets
.:, , Tests and Performance Monitoring
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Service Provisions ,
· Community Programming and Services. . ' , '
· Calendar for the Provision of Programming Equipment
. ' Personnel and Facilities .
· Communit'y Programming Funding Structure and Payment Sch~ule, '
· Services to Subscribers . ,
· Services' to institutions
· Lockout'Devices
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Operation and Maintenance
'. Repqrts Required
. ' Records R~quired
. . Service Cans and Complaint Procedures
-Billing and Collection Procedures '
. Antennas and Antenna Switches
. Grantee Rules and Regulations
Where appropriate Rice, Williams Associates will p~ovide assistance to the City in the
development of an updated ordinance to insure compliance with charyges in cable reg~latory,
policy. In conjunction with City staff, Rice, \)'iIliams Associates will al~o conduct a general'
review ofthe franchise and ordinance to insure that they contain provisions of importance to the '
City for ongoing regulation and administration of the franchise. This review will identify the
specific regulatory and contractual controls that arc available to the City and various provisions
enforceability and practicaHty will be discussed with the City. In the regulatory area, we will
discuss any current problems the City has' that sh'ould be addressed in a revised document, 'as
'well as ensuring the ability to take'advantage of future regulatory authority. Special attention
will be paid to consumer protection provisions. We have had a great deal of experienc~
developing quantifiable m~thodologies for regulating customer service.
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Task 4
Technical Annlvsis
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Rice, Williams Associates will provide a technical analysis of the cable system. The
analysis' will focus on the' status of the existing. system and where applicable, the options for
upgrade and rebuild.
Rice, Williams Associates will assess the technical performance of cable plant and will
compare the findings to industry standards. An initial review of the results of proof of
performance tests submitted to the City will be performed and a review of the systems 'maps Will
o be conducted. Based on these tests, the system maps, system performance records, and
information provided by City representatives, Rice, Williams Associates will perform an on-site
technical review. ' ,', '
The technical review includes testing of the system. Ricet Williams Associates will
prepare the testing procedures for a spot check evaluation of the system. The, tests will
determine the current operating status of the headend and distribution system. These tests will
determine the overall integrity and construction quality of the plant by reviewing connections, '
drops and amplifiers. Tests will be conducted to analyze the signal quality and level and the
attenuation in the cable itself. Quantitative measurement will determine 'critical performance
factors such as signal-to-noise interference levels.
"
Information 'relating to the specific engineering design parameters will be obtained from
the cable system's engineering staff to amilyze the system' s th~oretical performance capabilities.
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Parameters to be examined will' include technical performance specifications of the electronic
amp1ifier~ and passive components, coaxial cable, headend, and subscriber coupling equipment.
...
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The operating parameters for the indi vidual clemen ts of the system such as ampli fier output
levels, physical spacingt and other operational characteristics define the expeCted performance
levels. A mathematical computer model wiII be used to calculate the expected performance
characteristics for the cable system based on the number of cascaded trunk amplifiers, '
distribution amplifierst and subscriber tap levels. The purpose of this exercise will be to' define
expected performance levels, for the. system based on specifications as provided by individual '
equipment manufacturers. The expected des~gn performance will ~e used as a criterion for
evalua'ting whether or not the system is properly adjusted to manufacturerts specifications.
The testing procedures for evaluation of the system will be prepared. The tests win
determine the current operating status of the headend and distribution system. These tests will
determine the overall integrity and construction quality of the plant by reviewing connections,
dropst and amplifiers. Tests will be conducted to analyze the signal quality and level and the
attenuation in the cable itself. Quantitati,'e measurement will determine critical per(ormance
factors such as signaHo-noise interference levels. .
. The plant evaluation tests will be performed on individual trunk and distribution ~mplifiers ,
to ascertain physical ~ondition to determine the network performance characteristics. The tests, ,
will be based on generally accepted test procedures 'for key paran1~ters. ,"
Ricel Williams Associates's engineer will select test locations and supervise the tests. Our
past experience with testing, numerous cable systems indicates that this is the most desirable
procedure since it affords us an opportunity not only to perform the test, but also to evaluate the
ability of the cable system staff to perform regular tests. Prior to performing the testst we will
prepare a test procedure protocol which will outline the specific tests to be conducted 'and
equipment block diagrams for each test. Data sheets used to summariie the results of the testing
at each test location will be. prepared to serve as a permanent record of the test results. Tests
for the . following ,performance parameters will be performed as a part of the
proof-of~pe,rformance testing: .
· Carrier amplitude levels
· Peak~to-vaIley frequency response
. Signal-ta-noise measurements
. Hum modulation
· Composite triple beat tests
. lntermodulation tests
· Subjective viewing tests.
Inspection wili be made of the headend facility for the major components 'used for
receiving satellite and off-air broadcast signals. Equipment to,be inspected includes antennast
14
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satellite, dishes, recdvers, modulators, and demodulators. Tests ~iII be performed using
standard equipment to {~valuate picture quality, clarity, and signal-to~noise characteristics.
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, . The field inspection process, and testing results will be compared with current FCC
specifications, proposed FCC spedfications, and allY performance claims made in the franchise,
agreement. An evaluation will be made to determine compliance with generally acce~ted
performancestan~ards adopted by the National, Cable Television Association. '
Rice, Williams Associates will prepare and review possible channel capacity configurations
'including upgrade and rebuild (e.g., 42, 54, 60, 72) for the City. Special attention will b,e:given
to the need to rebuild and the u'seful life of the equipment. Following are types of ,equipment'
that will be included in the analysis:
.' 'Tower and Antennas
. Satellite Earth Station
. Headend Equipment
. Distribution Trunk
. Feeder Cables
. Institutional Network- '
. Subscriber and Institutional'Terminals
. Emergency Alert
. Local. Programming Equipment
. Enhanced Services.
A report wilI be prepared documenting the testing process. The report, will include
d~finitive, findings on the system including, its tec~nit;:aI performance and an analysis of the
,feasible options for and technical 'requirements of a system upgrade or rebuild.
Task 5
, Development of a Request for Renewal'Proposnl
Rice, Williams Associates will develop for renewal, in consultation with City
representatives, a formal Request for Proposal (RFP). This document serves as the foundation
for the renewal process in that it establishes priority areas and guidelines for the City's cable
communications needs. The cable company response to this document will constitute their
proposal. . '
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J!lay be obtained: '
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Ownership Experience and Financial Resources
. Experience of company and staff. ,
. Finandal capability to upgrade or rebuild and operale the proposedsyste~. '
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Financial Projections
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Realism of financial projections.
Equity and depreciation.
Completeness and accuracy.
System Design
..," ,lnitial coverage and line extension policy. ,
. Reliability and capacity of proposed system d~sign. ,
. Area-wide 'interconnection capability.
. UndergrouDd requirements.
. Construction schedule.
. ' Equipment and installation capacity.
.' Institutional channel capacity..
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. Variety a'nd availability of program offerings.
. Variety and ava,ilability of. consumer services.
. Variety of enhimced, service offerings. ,
. $ystem operation and maintenance plans and personnel.'
. Billing practices. ,
. Subscriber cO!flplaint procedures.
. , Subscriber privacy practices and procedures,
Local Programming
II ' Support for access. ,
. Quality and 'philosophy of access plans.
· Quality of local origination plans.,
· Ex.perience with local programming.
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Task 6
',Evaluation of Renewal Proposal
, ,
Rice" Williams Associates will conduct a complete ,analysis of the renewal proposal as
'outlined in the Reques~ for ProP9sal. The responses to the RFP' will he c~ecked' for
thoroughness, internal consistency, and accuracy, of financial and technical data as required. The'
comprehensive analysis would include an examination of management and opera~ing experience,
system design and features, financiaI,capability, channel usage, enhanced services, and support
for' access and local origination facilities and' staffing.
, '.
Financial Analysis. Rice, Williams Associates will conduct a financial analysis of, the
proposal. This analysis will include a review of the fl~ancial proforma and capital spending.
16
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Special attention will be given .to evaluating the applicant's capability to p~ovide setvices,
facilities, and equipment.
The financial analysis will be consistent- with the spirit of the Cable Communications Act'
of '1984. One key provision of the Act states~
...the cable operator shall ensure (A) that the safety, functioning; and'
appearance of the property and the' convenience and safety of other
persons not be adversely affected by the installation or construction
of facilities necessary for a cable system; (B) that the cost of the
installation, construction, operation, or removal of such facilities be
borne by the cable operator or subscriber, or combination of both for
any damages caused by the installation, construction, operation, or
removal of such facilities by the cable operator; and (C) that the
owner of the property be justly compensated by the cable operator for
any damages caused by the installation, co'nstruction, operation, or
removal of such facilities by the cable operator. Sec. 621.,(a)(2), 47
U.S.C. Sec. 541(a)(2).
Consistent wi th the Cable Act, we will establish whether the cable operator has provided
sufficient financial information to assure the City that it witt be able to comply with these aspects
of the general requirements.' " " "
, The financial analysis of the companyl s proposal will provide the City with an essential,
profile of the cable operators plans for the future. First, the system's basic characteristi~s will
be described and analyzed. This part of the an3.Iysis focuses on such items as homes passed,
subscriber levels and pene~ration. Next, the operator's financial proforma are' examined in
detail. Income statements and Sources and Uses of Funds stat'ements arc reviewed to assess
profitability. As franchise fee payments are typically based on gross receipts, the City's interests
are affected by th'e sales performance of the system. '
Operating expenses are examined in detail from two perspectives. First, the operating
expense budget is reviewed from a viewpoint of adequacy. For example, are staffing levels and
the salaries budget adequate to provide satisfactory service, to subscribers? Are, projected
expenses for community programming sufficient? Second, operating expenses are reviewed from
a viewpoint of efficiency. Fo~ example, are amounts allocated as corporate overhead expense
reasonable or excessive? ' '
Capital spending is reviewed to determine the rate of reinvestment in plant and equipment.
Are' capital ex'penditures consistent with normal industry'practices on replacement, and
maintenance? In conjunction with an analysis of balance sheet data, rates of return on invested
capital are calculated'.
. '
The plan outlined above will subject the proposal to an evaluation based on reasonable
financial criteria. The analysis also will' assist the City in determining th~ reasonableness of the,
17
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financial plans and . the ability of. the applicant 'to provide the, service proposed on a
nondiscriminatory basis. In addition, the overall financial :~bi1ity of the company to meet ,the
, future needs of,the community will be assessed. One ,importan't factor' for denial of an
'application is financial inability to perform. Since thi,s is a factor for den~al, it needs to be a
concern during the analysis~
Rice, Williams Associates has worked with many clients in assessing ,the financial plans
of prospective franchisees and renewal applicants. Through these experiences, we have seen,and
evaluated a variety of financial plans" proforma, and ownership structures of MSOs' and
independent cable companies. We have considered such factors as hurdle rates, operating ratios,
and operating margins. . '
The data. ge~erated from the financial analysis forms a sound foundation for better
understanding of the system and provides valuable data in framing renewal negotiation requests,
and the data necessary to evaluate the financial capacity and proposed business plans of the
, c9mpany.
Technicnl Considerntions. The technical considerations component of the evaluation will
be multifaceted. It'will cover:
· ,.the adequacy, in terms of reasonableness, achievability and eJfectiveness, of system
performance, maintenance schedule, equipment packages, subscriber equipment,
and terminals; ,
· whether ot not a proposed system or rebuild is' state-of-the-art;
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· whether or not the applicant provides manuals and information which indicate that
they are technically able to provide and maintain suc~ state-ofHthe-art equipment
and systems; , '
· whether or not such equipment is of good quality;
· whether the proposal' for public, educational, and access facilities and equipment
are reasonable.
, ,
An examination will be made of the applicant plan? for a rebuild and impleme':1tation of
the cable television network. Construction a'nd service schedule will be reviewed. Time frame'
proposed for completion of construction will be evaluated. The adequacy of time frame for
, pre-construction activities such as utility make-ready, utility agreements, zoning approvals, and
any other types of construction authorizations that are necessary will be' analyzed. Typically,
the, construction method utilized, and the number of construction crews are major factors in '
dcterrnining construction plans and the proposal will be analyzed accordingly. ,
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A major factor in fluencing the reliabilily and general operation of cable systems relates to
construction techniques. CATV hardware, such as cable, taps and other passive elements, and
amplifiers tend to be rugged and of standard construction. In contrast, the actual implementation
, of the system, particufarly in regard to placement of cable and cable splicing, greatly influences
the performance of the system. It is important to determine whether the applicant plans are
based on proven construction techniques. The construction manual, provided by applicant, will
be reviewed for adequacy and consistency with current industry practice. '
The key elements of system design will be the transport system, bandwidth and
transmission characteristics, processing equipment, satellite receiving equipmentt and overaJl
system level design criteria. ~hese and other factors involved in the overall system design will
be reviewedt including subscriber terminal equipment, system reliability and mail1tenance, and
interconnection to neighboring cable systems and facilities. Upstream capacity and the proposal
to activate such will be analyzed.
, ,
Should the applicant propose an institutional networkt an analysis similar Lo the one of the
technical components of the system, including the overall design will be provided of the
institutional network. , We have designed institutional networks for many cities and developed,
operational plans. The technology used, fiber optics and coaxial cable, will be reviewed for its
capacity and comp~tibility with existing data terminal arid processing equipment. . Our report will
examine transmission characteristics between the subscriber network and any institutionaJ
network as proposed.
Specialized items, such as standby power, subscriber terminals, tiber opticst and
emergency alert systems, will be analyze,d for their state-of-the-art nature and integration within
the entire network. Any interconnection plans will also be reviewed. Another area that will be
, reviewed is how the design will impact overall technical system performance.
The report to the City will include an overall description' of the system proposed by the
applicant; system characteristics; channel capacity; program reception facilities; 'the number of
plant miles; and any special equipment to be noted, such as off premises equipment. An analysis
of whether the system and equipment is state-of-the-art will be provided.
Overall system reliability will be an evaluation criterion. ' Other criteria include the
reasonableness and achievability of,each compone~t of the technical proposal. The technical
analysis will be subsequently integrated with the financial analysis to determine the financial
viability and practicability, of the proposed system design and construction schedule.
Services. We will review the services proposed by the applicant. To initiate this analysis,
we will provide charts which summarize the proposed signal carriage and channel' allocations.
This will include tiers of service and provisions in the following areas:
· local broadcast signals;
· imported television broadcast signals;
19
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sateJ1ite services;
pay cable service;
nonbroadcast television' channels; ,
channels designated for PEG communications;
channels designated, for local origination;
audio services;
nonbroadcast audio simulcast;
. other services.
..'
Based on these summaries,' we will evaluate the overall diversity and provi~ion 'of service to
classes of users.
Public. Educntionnl and Government Access. The applicant's proposal for public,
educational, and governmental access facilities, equipment, and services, and instit,utiona!
network and' services will be evaluated. 'One of the initial assessments to be, made is whether
or not the operating budget proposed is within the confines of the services aspect of cable under
the access provisions of the Cable Act or whether the applicant anticipates that franchise fees
will be utilized. '
The match between the operators plans and City plans in this a~ea will be reviewed. The
operating budget for the applicant will be reviewed in terms of equipment' funding, anJ}ual
services, and total funding. Should the offer be tied to per subscriber values or percents of
gross revenues, or to minimums that will be provided, those will be reflected in our analysis.
The operating budget, if requested, will be an'alyzed for the amount allocated to staff for
maintenance, training, and public relations and/or advertising. '
In addition to the operating budget, we will look closely at the facilities and equipment that
are proposed to be offered. An examination will be made of initial capitalization, replacement
, costs, and any renovation expendi~u~es.
Other areas such as channel allocation will be reviewed. Channel allocations that are
provided to access will also be analyzed with the assistance of the City 'to determine whether
they adequately meet community ,needs.
Overall, access and other related public benefits will be evaluated in a thorough and
comprehensive manner, and will entail an analysis of the applicants ,equipment package, budget,
operational support and expenditures and adequacy of the overall plan.
A major factor for the City's determination of whether, to award a franchise will be
whether the applicant illustrates the financial, legal and technical ability to provide the services
promised. We will take a rigorous approach to our analysis of each compone~t of the proposal
as well as conduct a review of the integrated whole. Questions or determinations of inability
in any of the three areas will be brought to the City's attention with an explanation of the bases
for such determinatioll. If any such problems are discerned, it will be critical for lhe City to
20
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be on firm and rea'sonabJe grounds ,in making such a determination and proceeding as
appropriate. " ,
'Another area 'which will. be analyzed 'is whether the applicant has met the minimum
requirements as set forth by the 'RFP. 'This will be imp9rtant in ensuring that residents receive
the services that are needed and that the City is protected in the future. Minimum requirements
'are, as the name indicates, the minimum that can reasonably be expected., -Any applicant not
proposing the minimum requirements will be identified in our report.
The final area that will be analyzed is whether the applicant proposal: meets the future
community needs of the City. We will assist the City in making this determination. '
If ~dditional information or clarification of any information provided in the proposal is '
. neededl Rice, Williams Associates will prepare clarification questions for the City to submit to
the company.
...
Based on this informationl Ricel Williams Associates will make recommendations to the
City on the renewal' proposal and the compatibility of ,the proposal with the goals established by
the City. ..
Tnsk 7
Assistance with Puhlic Henrinl!s nnd Neeotintiolls
Ricel Williams Associates will be available to assist the City in public hearings 'and
~ negotiations. We'will assist the City in developing the hearing process, the agenda for hearings, '
and, participation. in the hearings. Our nrm participates in. many public hearings and council
workshops each year,and can advise the City on the various formats that can be used. We will
. be available at hearings to make opening remarksl which sets the regulatory framework for the
hearing in layman's terms, and ~o answer questions as needed'.
Rice, Williams Associates has extensive experience in assisting municipalities, with
~egotiations and development of agreements. The firm is currently working. in the area of
negotiations with a number of cities and has had great success in working with these cities in
achieving their goals for renewal.
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Item #
Cleanvater City Commission
Agenda Cover Memorandum
Heetlng Dote: ____
31
SUBJECT: CABLE SERVICE REGULATIONS
RECOMMENDATION/MOTION:
Approve the filing of FCC Form 328 to provide local regulation of basic cable
service rates; and FCC Form 329 to trigger FCC review of non-basic cable service' ,
tiers,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
The FCC has recently released the' forms to implement sections of the Cable'
Television Consumer Protection and Competition Act of 1~92.
Form FCC 328,' Certification of Franchising Authority to Regulate Basic Cable
Service Rates and Initial Finding of Lack of Effect;ive Competition, will allow the
city to initiate cable rate regulation of the basic service tier., This filing,
will indicate c our intention to adopt (within 120 days of' certification) and
administer regulations that are consistent with the FCC regulations.
Form FCC ,329, Cable Programming Service Rate Complaint, will request the FCC to
exercise'jurisdiction over the non-basic tier of rates. Refunds accrue only from
the date of filing the complaint, so timely' filing would maximize potential
refunds. Pay-per-channel and pay-per-view' services are exempt from rate
'regulat'ion.
Reviewed by:
legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
N/A
N/A
N/A
N/A
~
Originating Dcpt:
City Manager
Costs:
Total
commission Action:
o , Approved
o Approved w/condltfons
o Denied
o c Continued to:
Uscr Dcpt:
S
Current Fiscal Yr.
Advertised:
Dote:
Paper:
~ Not Requl red
Affected Parties
1SI Not If I cd
a Not Requl red
FlIldlng Source: '
~ capi tal Irrp.
o Operating
o Other
Attachments:
Form FCC 328
Form FCC 329
Appropriation Code::
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FtdtnI Communle.llons Conrnhllon
Wuhlnllan, D. C. 10$ 54
ApptIl~~ by OM'
J060-0U'
hpl," OS/Jl~r.
For FCC Use Only
FCC 329
CABLE PROGRAMMING SERVICE RATE COMPLAINT FORM
(Carefully re,ad Instructions on reverse before filling out {arm'
1, Compl"ln""t's Ntlme,
Cit of Clearwater
Maillns Address
P.O. Box: 4748
CIty
Clearwater
Domlme Tel~hone No. (Indude area code):
B13-46:!-6700
9. In the tables below, describe the c"ble progr"mming service to which
the complaint Is addressed and, U ilPpHcable, how It has changed. If this
space is Insufficient, include any additional comments on a separate page
..!tached to this form,
ZIP Code
34618
list channels by name Included In the service:
Mailing Address
2. local Franchising Authority's Name
Vision Cable of Pinellas
Mailing Address
2530 Drew Street
City
Clearwater
ZIP Code
34625
3. Cable Company's Name
ZIP Code
list channels by name deleted from the serv1ce (if any):
I SEE AtTACHED I
City
Cable Company's FCC Communlly Unit Identifier (If known):
4. Ind[cate whether this [s the first time you have filed this complaint
with the FCC or whether you arc filing a corrected complaint to cure a
d.'''' [n . p,[o, compl'[n'. CHECK ~
SEE A TACHED
10. If you are a subscriber, you must att&r.ch a copy of your current bill
reflecting the rate or rate Increase about which you are complaining.
NOTE: Failure to attach a copy of your current bill reilecting the rate or
rate Increase may result In dismissal of your complaint.
I have att~ched a copy of my current bill. _ _ _ _ _ 0 Yes DNo
First time complaint
Corrected complaint
S. H you are filing a corrected complaint to cure a defect In a. prior
complaint, indicate the date the prior complaint was filed with the FCC
and the date you received notification from the FCC that the prior
complaint was defective.
Date prior complaint riled: _ _ _ _ _ I Month I Date I Year [
Date you received FCC [I ' I
notlflcaUon that the p.rior I Mon.h Date Year
complaint WoU defectIve: _ . . _ _ _ '
6. Ind[cate whether you are challenging the reasonableness of: (1) a
rate concerning cable programming service or associated equipment In
~Hect on September 1, 1993; or (2) a rate increase. (See the
Instructions for different filing deadlines depending on which type of
complaint you are flllng.) CHECK ONE.
~ Rate in effect on September 1, 1993
ORale Increase
11. Optional: If you are a subscriber challenging the reasonableness of a
rate increase, attach a copy of a previous bill (if available) reflectIng the
rate Immediately prior to the rate increase. 0 0
I have att&r.ched a copy of my previous bill. Yes ND
12. I certifY that I am sending a copy of this complaint, Including all
attachment!, to the cable company and the local franchising authority at
the addre5s115 listed above via first class mail, postage prl!paid, at the
same time I am sending a copy of this complaint to the FCC. NOTE:
Failure to satisfy this requirement may result In dismissal of your
complaint. The co1ble company will not be required to r!.'Spond unless
you send a copy of the complaint to the cable company by mall.
DYes DND
Date sent: I Month I Dale I Year I
13, I believe that the c"ble company's rate for the cable programming
service or associated equipment described above is unreasonable because
It violates the fCC's rate regulations. (CHECK BOx) _ _ _ _ _ . _ _ . ~
14.1 certify that, to the best of my knowledge. the Information supplied
on this form is true and correct.
I S~n.'.~
. Date
7. If you are a subscriber challenging the reasonableness of a rate
Increase, Indicate the date you first received a bill from the cable
operalor reflecting the rate increase about which you are complaining.
I Month J Dil.e I Yeilr
8. Indicate the current monthlv rate for the cable programming sel'\'ice
or ilSsoclaled equipment and, if you are challenging the rl!.1sonableness
of,) r.lle Increase, the most recent rale In effect immediately prior to
the rate Incruse. SEE ATTACHE$D I Mon.h I Year I
Current Monthly Rate: _ .,.
$ I Monlh J Year I
Prevlou. Monthly Rate: _ .. ,. . ,
WillfUL rAUE 5TAnMENTS MACE ON THIS rORM AU ,UNISHAltf BY FINE
ANO/et IM",ISONMENT (U.s. CODE TI TU 11, SECTION' 0011
(Note to clln'4llloln&nt: lhlt complaint 'onn wllllH: m.alnllolned In the FCC'. records unckr lt1c cloblo complony'.
community UIlIt~. It will not lit OItd under your 1WM.1
fee 3U
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WUhlnJlOII. O. C. 2055.
FCC 329 INSTRUCTIONS
~~
[.q:we 1M 11,;16
1. This FCC (orm Is to be used by subscribers, franchising dUlnorilles, and
olher relevant slale or local governmenl entities seeking to (ile a
complillnt with the FCC challenging tne reasonableness of a cable
company's rates (or cable programming service or (or InSlallation or rental
of equipment used to receive cable programming service.
2. The h!rm 'cabll! programming service" includes all video programming
provided by a cable company except: III programming prOVided on Ihe
basic service lier; or (21 programming provided on a pay-per-channel or
pay-per-program basis. See Question 9.
3. The "basic service tier" is the tier lhat includes over-the-air television
broadcast signals and public, educalional and govemmental access
channels. Under federal law, In mosl instances, your local franchising
authority rather Ihan the FCC regulales rales for the basic service lier or
assoclaled equipmenl. Therefore, if you believe Ihat your rate for, the
basic service tier or associated equipment is unreasonable, you should
conlact your focal franchising aUlhority to determine if It Is authorized to
regulate basic service tier rates.
4. Under federal law, video programming provided on a pay-per-channel or
pay.per.program basis [for example. a premium movip. channel such as
HBO or a pay-per.view sports evenU is not subjed 10 tate regulation by
either the FCC or your local (ranchlsing aUlhority.
5. If you are concerned about your rates (or cable programming service or
associated equipment, Ihen you may fill out this form and submit it 10 Ihe
FCC. The FCC will examine the reasonableness of your cable
programming service rale according to a specific formula. If Ihe rale the
:able company currelllly is charging you for the cable programming
service is grealer than Ihe rate produced by the FCC's fonnula, the cable
company's rate will be presumed unreasonable. In Ihese circumstances,
unless the cable company can provide cost Information to justify the
reasonableness of its rale. Ihe FCC may order a refund and/or a
prospealve rate reduction for Ihe cable programmIng service al issue.
6. Please nole the (ollowing time Iimitallons for filing a complaint:
· If you are challenging the reasonableness o( a rale Increase (or cable
programming service or assoclaled eqUipment, your complaint must be
actually received by Ihe FCC within 4S days from the date you receive
a bill from your cable company reflecting the tate increase. (Nole: a
reduction in number o( channels may conslitute an effective rate Increase
even Ihough Ihe exisling rate (or Ihe cable programming service remains
unchanged.1
· The only exception 10 the 4S day time limitation concerns cable
programming service and associated equipment rates in cffed when Ihe
FCC's rules become effective - that is, September I, 1993. You may
challenge the reasonableness of such rales, but you must file your
complaint within 180 days from Seplember 1, 1993 -that is, by February
28, 1994,
· After February 28, 1994, you may only file complaints about rate
increases and you must follow the general 4S-day filing requirement
described above.
. Late-filed complaints will be dismissed with no opportunity to refile.
7. In addition to the cable company's name and mailing address, you
should provide the cable company's "FCC Community Unit Identifier."
(The FCC Community Unit Identifier Is a number assigned to each cable
system by the FCC (or administrative purposes.) Also, you must provide
Ihe name and mailing address of the local (ranchislng aUlhority. (The
local franchising authority is the local munldpal, county or other
government organization lhal regulates cable television in your
community,) FCC rules require the cable company to furnish all this
informal ion to you on your monthly bill. If this Information dOllS not
appear either on the (ront or back of your monthly bill, contact your
cable company, your local franchising aUlhority, or your local
govemment to obtain the necessary In(ormation before filling out this
form.
8. You must indIcate whelher you are challenging the reasonableness of;
(1) a rate concerning cable programming service or associated equipment
In effect on September I, 1993; or (2) a rate Increase. Except for a
IImlled opportunity to challenge existing rales In effect on September 1,
1993, complaints may be filed only In the event of a rate Increase.
9. If you are a subscriber. you must attach a copy of your monthly cable bill
reflce!lng the rale or rale increase about whIch you are complaining, If
you are challenging the reasonableness of a rale concerning cable
programming servlce or associated equipment In effect on September I,
1993, tne bill should reflee! that rate. If you arc challenging the
reasonableness of i1 rate increase, the bill should reflect the Increased
rat~. (If you are challenging Ihe reasonableness of a rate increase and
have a previous bill which reflee!s the rate Immediately prior to Ihe
increase, please attach a copy of the previous blll - note, however, that
Ihis 15 opli.onal.1 '
10. You must check the box staling your belief that the cable programming
~ervice rate Is unreasonable, The FCC staff will apply the formula
mentioned In paragraph S 10 determine whether the cable company's ralc
Is presumed reasonable or not - you do not need to make 'this
calculalion.
11, You must fill in all inforinalion required by this (arm.
12, You may conract your local franchising authority for assistance in filling
out this form. In addition, you may attach a stalement (rom your local
franchising authority describing its views on the reasonableness of the
cable programming service rate in question. This Is not a requirement.
If you do attach such a stalement, you should also mail a copy of it 10 the
cable company.
13. You must sign and date this form.
14. Copie! must bemailed.lncludlngallaltachmenlJ.tolhe following:
Original:
Federal Communications Commission
Attn: Cable Programming Service Rale Complaint,
P.O. Box 18958
Washington, D.C. 20036;
the cable comp.1ny (at the address listed on your complalntl; and
the local franchising authority (at the address listed on your cOnlplaint).
please be sure to send all caples to the correct address. If you do not,
we may not be able to process your complaint.
I S. NOTE: If you do not m,,1l a copy of this form, Including "II
attach menu, to the cable company at the ~me trme you mail your
complaInt to the FCC, the cable company will not be required to
respond and your complaint may be dismissed.
1 D. If your complaint meets the requIrements listed above. the FCC will
require the cable company to respond to your complaint within Ihirty
days and provide a justification for the reasonableness of your rate. The
cable company must provide you with a copy of its response to the FCC.
17. The FCC staff will examine ~our complaint and the cable company's
response and then rure on the reasonableness of the cable programming
service rate. This ruling will be In writing, and you will receive a copy
by mail. If the FCC staff determines that the rate in question Is
unreasonable, It may order refunds and/or prospedive rate redudions.
I( it determines that the rale In question Is reasonable, the FCC staff will
deny the complaint.
rcc NOTlCf TO INUIVlOUALS RfQUllllO IIY nif PluvAev ACT AND THf PAPERWORl(
REDUCTION ACT
The l(llicil~tion or po!n(ln~llnlormallon In Ihl' rOlll1lt aijlhorl,fd by Ihe Communi(aIlOIl, Act 0119 )~,
al .mendN, Th.. Commluion w,lI u~ Ih. Inform. lion provldt1l III Ihll form 10 delermln. lh.
realonolblen.u 01 . cable tompllny'l 'oIlet, In rnchlnl Ih.l d.I.,m,nolIIOIl. or ror I.w enlo".m.nl
PU!pol('\. II m.y bKom. n<<et"ry 10 ,ele, po!r\oml inlolmallOIl conlollnN in I~II, 'orm 10 ~nolh.,
1I0v.rnmenl'l.ncy. All in'orm~Ilon provided In Inlt lonn Will be llY~ll~bre '01 publiC ,nlp<<lIon. YOij'
re1pome II lequired 10 obllln tMe lequnled fell.l.
Public IfllOr1lnl burden follh IscollfCtlon of Inlolll1~lIOn it rtlimolled 10 a,,'oIle lnoul. lncludinllhe
tlm. for revtfWllI1 Inl1ructlons, leuthlnl ,"lttln. dall ,ou,~, plh",'n. .nd m~'nl..nlnl Ih. d...
neoedfd. oInd complellnl and r....lewlnllh' coi1lC'llon oflnfuln1oIlIolI, s.nd comm.nls f.prdmllnll
burden ('\lImll' o'lny OIMef l'p<<t 01 Ihl, tollfCtlon or In'0"".1Ion. IlIcludln I ,ul,lttllQnl for re<fijCml
Ih, burd,", to IhIt Fed"., CommulliCll1on1 Comm illlon, IlKord' M1n~lemrnl O"Ulon. MlD-I'I,RS.
W.lhlnJlOfl. O. C. 20554.0100 10 IhIt Otlla 01 Mln~l.mffl'lOO lIud",. Plpo!.....Otl< AfduC'lIon PIOJIC'l
U06().Q5491, Wllh Inllan, D, e. ~050).
THf mllCOINC NOTla IS IfQUIUD IV THI PlIVAC\' ACT OF "74, ',L ".57', OEClMlE1
]1, 197', S UoS.e. sn~.)(El AND nu PAPIIWOIl( IlDUCTION ACT Of '910, r.L ".511,
DICfMla '1, 1910, '" U.s.c. lS07.
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FCC 328
I For FCC Use Only
CERTIFICATION OF FRANCHISING AUTHORITY TO REGULATE BASIC CABLE SERVICE RATES
AND INITIAL FINDING OF LACK OF EFFECTIVE COMPETITION
'.
Name of Franchising Authority
Cit of Clearwater
M.1l11ns Addre$!
P.O. Bo)C 4748
City
Clearwater
Telephone No. (include area code):
813-462-6700
Perso.n to contact with respect to this form:
Elizabeth Deptula
J. Will your franchising authority adopt
(within 120 days of cl!rtlficilUon) Olnd
ildmlnlster regulations with respect to
basic cable service that are consistent
with the regulations adopted by the FCC
pursuant to 47 U.S.C. Section 54J(b)t
~YtS DNa
City
ZIP Code
34618
4. With respect to the frOlnchislng authority's regulations referred
to In Qutstlon 3, ~ Yts DNa
a. DoC!S your franchising authority hilve
the legal 3uthority to adopt theml
2..1. Name (s) and address(es) of cable system{s) and associated FCC community
unit Identifiers within your Jurisdiction. (Attach additional sheets If netessary.)
~Ie Sys:tem's Name
Vision Cable of Pi
Mallin, Address
2530 Drew Street
City ,
Clearwater
~Yt5 DNa
b. Does your franchising authority have
the personnel to administer themr
~Yts DNa
5. Do the procedural laws and regulations
applicable to rate'regulation proceedings
by your franchising authority provide a
reasonable opportunity for consideration
of the views of Interl!5ted partlesr
~y~ DNa .
ZIP Code
34625
Uble System's FCC Community Unit Identifier:
0492
G. The Commission prl!5umes that the cable
system(s) listed In 2.b. is (are) not subject
to effective competition. Based on the
definition below, do you have reaJon to
bl!:lleve that this presumption is correctl '
(Effective competition means that (a) fewer than 30 percent of the
houleholds in the franchise att:a subscribe to the cable service of a
cable system; (b) the franchise arta Is (i) served by at least two
unaffiliated multichannel video programming distributors each 01
which offers comparable video programming to at least SO percent
of the households in the franchise areal and (ij) the number of
household. subscribing to programming services offered by
multichannel video programming dhitributors other than the largest
multichannel video programming distributor exc~s 15 percent of
the households In the frilnchise area; or (c) a multichannel video
programming distributor operated by the franchising authority for
'that franchise aru offers video programming to at leilst 50 percent
of the households In thilt franchise .1rea.)
Cable System's Name
M;aillns Address
ZIP Code
CWle SYs1em's FCC Community Unit IdenllHer:
2. b: N.1me (5) of system(s) and assocl.1ted community unit rdentlfier(s) you
dolim ,are sub/e<:t to regu/oldon and wilh resp<<t 10 which yall are filing this
certification. (AtUch additional 5 heels If necessary.)
Name of System
Community Unit
Identifier 0492
Vision Cable of Pinellas '
I N.m..f 5"''''
Community Unit .'
Identifier
SIgnature
2. c. Have you served a copy of this form on all parties ~ Yts DNa
listed In 2.b.l ,
Title
Assistant eft
D;ate
WILLFUL FALSE STATEMENTS MADE ON THIS FORM ARE
PUNISHABLE BY FINE AND/OR IMPRISONMENT (u.s. CODE
TITLE lB, SECTIO",! 1001).
Return the c:irl&lnal.1nd one copy of this certification form (as
indicated In Instructions), idong with ,IOY attachments, to:
Fedel'al Communlc.1tions Commission
Attnl ~Ie Frilnchlslns Authority Certification
P.O. 8011 18539
Washlnston, D. C. 20036
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INSTRUCTIONS FOR FCC 328
FRANCHISING AUTHORITY CERTIFICATION
.1. The Cable Television Consumer Protection and Competition Act,
eniJcted In October 1992, changes the manner In which cable
television systems that are not 5ubleCl to effective competlllon am
regulated. In general, rates (or the basic 5ervlce liet {Ihe lier requill!d
as a condition of access to all other video services and containing,
among other services, 10CllI broadcast station signals and public.
educational, and public access channelsl and associated equipment
wilt be subject to regulation by local or state governments
("franchising authorities"l. Rales for cable programming services and
associated equipment (all services except basic and pay channelsl will
be subject, to regulation by the fCC. Rates for pay channels
lehannels for which ,there Is a specific per-channel or per.program
chargel are not regulated.
2. Only cable sYSlems that are not subject to effective competition may
be regulaled. Effective competition means Ihat (011 fewer than 30
percent of the households in the franchise area subscribe to Ihe cable
service of a cable system; {blthe franchise area Is III served by atlea~t
two unaftlllated multichannel video programming distllbutors each of
which offers comparable video programming to at least SO perc!!nt of
the households In the franchise area; and [Iii the number of
households subscribing to programming services offered by
multichannel video programming distributors other than the largl!st
multichannel video programming distributor exceeds IS percent of
the households in the franchise arl!a; or (c) a multichannel video
programming distributor operated by the franchising authority for that
franchise area offers video programming 10 at least SO percent of Ihe
households In that franchise area.
3. In order 10 regulate basic service tier rates, a franchising authority
must be a:.aIfu:d by the FCC. In ord!!r to be certi(jed, a franchising
authority must complete Ihis form. An original and one copy of the
completed form and all attachment! must be returned to the fCC
by registered mail, return receipt requested, to the fCC at Ihe
llddress on the form.
4. ^ copy of Ihe form must be served on Ihe cable operator by first-class
mail on or before the date the form is sent or delivered to ,he FCC.
s. The franchising aUlhority's certification will become effectl"e ~
arrer the dale slamped Wl.Jb.e.JlQ.S.1aLre1l.Wl.w:iiliU unless otherwise
notified by the Commission by, thai date. The franchising authority
cannot begin to regulate fates, however, unlil it has actually adopted
the required regulaliuns (see below) and until it has notified the cable
operalor that it has been certified and Ihat it has lldopted the required
regulatJons,
'6. In order 10 be certified, franchising authorities must answer "yes" to
Questions 3, 4, and S,., .....hkh ilre explainEd as follows:
7. Question 3: The franchJsing aUlhority musl adopl rille regulallons
comistent with the Commission's regulations for basic cable seIVice.
To fulfill this requirement for certification, the franchising authority
may simply adopt a regulation Indicating Ihat It will follow the
regulallons eSlablished by the fCC.
The franchising aUlhority has 120 days to adopt Ihese regulalions
after Ihe time il Is certified. The franchising authority may not,
however, begin to regulate cable rales until after it has adopted thesl!
regulations and until It has notified the cable operator thilt It has been
certified and has adopted the required regulations.
8. Quesllon 4101): The franchising authority's "legal aUlhority" 10 regulate
basic service must come from slate law. In some slales onlv rhl'
Slale iovernmenl may rt>~ulate cable raIl'S, In those states, the stolle
government should file Ihls certlficallon. Provisions In franchIse
agreements that prohibit rate regulation are mW. ilnd do not prevent
a franchising' authority from regulallng the basic service tier and
associated equipment.
I '
"
'.
QUl!stion 4(b): The franchising authority must havl! a suiilclenl
number of personnel to u'ndertifke rate regula/Ion.
A franchise aUlhorlty unable to .Jnswer "yes. 10 questlons 4(.11 or 4tbl
may wish to review the fCC's &ew:utilWLOrdeLin Docket 92-266.
FCC 93-177 (released May 3, 19931 for further Informatlon on the
eSlablishment of alternative federal regulatory procedures.
9. Questfon 5: Franchising authorities must have procedural regulations
i1l1owlng for public participation in rale regulation proceedings. If a
franchising authority does not have Ihese regulations already In place,
It musl adopt them within 120 days of certificatIon and before It may
undl!rtake rate regulation.
10, Question 6: Most cable systems are am subject to 'effective
competition, as defined by the Cable Act. (The definlllon is Included
above and on Ihe form.1 The (ranchlslng authority may ~ thaI
the cable syslem in its jurisdiction Is not subjeC1 to effective
competition.
for purposes of applying Ihe definlllon of effective competition (see
Hem 2 above), "multlchannervideo programming d/strlbulOrs"lnc/ude
a cable operator, a multichannel multipoint dlstribullon service, a
direC1 broadcilst salellite service, a television receive-onJy satellite
program distributor; a video dlaltone service, and a satellite master
antenna television system. A multichannel video programming
distributor's services will be deemed "of(ered" when Ihey are both
lechnically and ilC1ually ilvailable. Service Is "techn1cally available"
when the multichannel dlslrlbutor is physically able to deliver the
service to a household wishing to subscribe, wilh only minimal
additlonal Investment by the distributor, ^ service 15 "actually
available" if subscribers in the franchise area are reasonably aWilre
through markellng efforts thaI the service is available. Subscribershlp
of those mullichannel video programming distributors offertng service
10 at least SO percent of the households In a franchise area will be
aggregated to determine whether at least IS percent of the
households in the franchise area are served by competitors, ^
multichannel video programming distributor must offer at least 12
channels of programming, at least one channel of which is
nonbroildcast, 10 be found to offer "comparable. video programming.
\ 1. This cenlficiltton form must be signed by a government official with
authority to act on behalf of the franchising authority.
FCC NOTICE TO INDIVIDUALS REQUIRED BY THE PRIVACY ACT AND TJiE PAPERWORI(
REDUCTION ACT
I h~ 'OIlCI\.I1I00 0' ~nonll 1~lormllion in Ihi, form .. lulhl/llled bf l!>to C(IIl\n>ut1lcllICltl' "'a ot
'9)4.lllm~nded. Th~ C~mml\lIQ~ will u~ lho!! lnfonmllon p,ovidcd In Ihk rllmllO delermlnt'
if Ih~ r'lnchlW! ~ulho,lty "lQuld be IUlhorlzed 10 r~l"llle clble <lln. In relchlnl Ihll
d~l~rminlliO<l, 01 'or IIW ~nrofeelMnl PLt~, I' mlY becom~ nKnUI)' 10 "r~t penond
Informltlon conlllnfd In Ihb 'orm '0 lnother l~mmenlll~nl:Y, Allln/ormltlon prlJ'/idcd In Ihls
lorm Will be IVIIllble lor PLtblic Inspection. YOtlt tnpooW! ~ f~ulred 10 ollum 1M mum/cd
aUlhoflly.
Public 'epOl1i1'1 burden rOt In I' collec1lon ot l/lronmllon II nllmlted 10 IVffi&e 30 mlnUll!'l.
IncflJ'dlnl Ihe lime 'or Intcwinl fn"NarOn,. SItlrdltnl It.isllnl dl,j fOUl,", plherilll and
mllntlinlnllhe dIll nredf'd. and comllletlnllnd r",lewlnlthe collec1lon 0' Informltlon; Sefid
[ommen" reprdlnl ,hll burden "IImale or lny olher upea 0' Ihl, colleclll)r1 0' In'ormallOll.
lncltldlnl,uuntlon, rorrf'duclnl'he burden. lolhe FcderalCommunlClllon, CommlnlCltl. Rt('onh
Mlnlll!1Ilenl Oivhlon, AM~IRS. WI,hlnllon. O. C. 2055', and 10 Ihe Otr~ of MlnU.mHU
Ind Rudlet, PapefWolio. RtdUC11Cl/lPlojKt U06()..(J5S0), Wllhl~l1~n. O. C. 2050).
THE FOIUCOINC NOTICE IS UQUllUD IV THE PRIVACY ACT OF 1974, P.l. 'J.Sr.,
DECEMIER J I, 1975,S U.S,C. 5131[.)(31 AND THE PAPERWORK REDUCTION ACT OF IUD,
P.L. ',"S1l, DECEMlflll II, "10,<< U.S.c. 3507.
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Attachment A
P~ge One
,',
MONTHLY RATES
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SERVICES
PRIOR TO
9/93
EFFECTIVE **
9/1/93
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, ~ASIC. CABLE,
'CABLE SERVICE
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6.56
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16.95
10.81
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, ADDITIONAL OUTLET
, VOLUME
PREMIUM CHANNELS
:HBO
'CINEMAX
SHOWTIME ,
THE, ~OVIE CHANNEL
, DISNEY
, 3.50
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9.25 * 9.25 *
, 9.25 * 9.25* ,
9.25 * 9.25 *
9.25 * , , , 9.25 *
.* $9.25 for first premium service, each,addiUonal
premium Is $7.50
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SUPERSTATION
PACKA.r:~E (WOR,WGN ,TBS,TNT)
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.70
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ALA CARTE
SUPERSTATIONS
WGN,
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WOR
TNT
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N/A
N/A
N/A'
.25
.25
.25
.25,
RATE TO BE DETERMINED
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PREFERRED PACKAGE
A LA CARTE
PREFERRED PACKAGE
CARTOON
SOl FI CHANNEL
THE LEARNING CHANNEL
COUNTRY MUSIC TELEVISION
, DIGITAL CABLE RADIO
FREE PREVIEW
FREE PREVIEW
FREE PREVIEW
FREE PREVIEW
FREI: PREVIEW
,
RATE TO BE DETERMINED
RATE TO BE DETERMINED'
RATE TO BE DETERMiNED
RATE TO BE DETERMINED
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8.95
8.95
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EQUI PMENT
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ADDRESSABLE CONVERTER
NON ADDRESSABLE CONVERTER
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REMOTE (1 per converter)
N/A .73 ,
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N/A, .47
'-1\
N/A ,.06
** All rates effective September 1, 1993 subject to applicable franchise fees and taxes.
Premium Channel rates rer1,1aln tho same and Include applicable franchise fees. . :
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Attachment A '
,Page Two
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'" ";, RATECOMPARISON:I
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NON~'RECUARING:CHARGES~), 'I
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INSTALLATION FEES
PRIOR TO
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,
EFFECTIVE **
9/1/9~
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,AERIAL INSTALLS
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UNDERGROUND,INSTALLS
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23.24
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TRANSFER CUSTOMER
APARTMENT INsTALL
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DELINQUENT RECONNECT
9.16
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TRIP FEE,{UPGRADE)
~ ADDRESSABLE UPGRADE
1'3.74'
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2.00,
4.95
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RETURNED CHECK
'15.00
" 15.00
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u' All rates effective September 1, 1993 subject to 'applicable franchise fees and taxes; ,
, Premium Cha"nnel rates remain the same and include applicable franchise fees. '
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SEP- 9-93 THU 11:08
(I
VISION CABLE JIM WALDO
FAX NO, 8137979629
P.02
V1slon Cable Of Plnllllu, Inc.
~530 Oruw Street
Clearwator, Florida 34625
(fl10) 7a7.1818
september 9, ~993
KS~ Betty Deptula, Assistant city Manager
City of Clearwater
Post oftioe Box 4748
Clearwater, Florida 34618-4748
Dear Betty:
The following is in response to Karents request for information
this morning:
In Qompliance with the Cable Act of 1992, the fOllowing ohannel
.' line up was put into plaoe on september 1, 1993 (Attachment "B").
Attachment IIA" was our line up before SepteI\lber 1, 1993.
Broadcast Basic servioe became Basic Servic~ and,includes all the
channels required in the Cable Act of 1992 speoifically the local
broadoast channels and the P.E.G. (Public, Educational and
GovernmGnt Access) channols. '
In compliance with the Cable Act, benchmark formulas for
determin1nq what we are allowed to charqa per chahn~l, WQ
oalculated cur allowable oharge per channel.' We were below the
benohmark allowable rate per channel and therefore aid not have to
reduoe our rates on requlatad channels. We Were allowed under the
cable Aot to offer cartaib channals on an ala carte basis or in a
paokage thus not charging for these channels in t~o ba~ic or cablG
service packages and leaving thQ choice up to the consUlUsr to
deoide if they wanted to purchase these channels. By oreating this
new ala carte/package ohoice, the Superstation Package consisting
of WTBS, WOR,' WGN and TNT was developed. These channels are
available for $0.25 each or ,all four for,$O.70.
In addition, we have been previewing free of charge, four channels
(Country Music ~elevision, Sci-~i Channel, Cartoon Network and The
Learninq Channel) since Ap~il of this year. Later, they will be
made avallable on an ala carte basis or as a preferred packaqe for
a no~inal charge yet to be determined.
Should Clearwater deoide to regulate rates under 'the Cable Act of
1992, they would be allowed, to regulate only the Basio service
channels (AttaChment liB" first column), installation rates and
equipment charges. These rates must be caloulated usinq the FCC
formulas in the Cable,Act of 1992.
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THi ENTERTAINM!NT PEOPLE
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SEP~ 9-93 THU 11:09
VISION CA8LE,JIH WALDO
,FAX NO, 8137979628
',P.03 I
" '
Ms. Betty Oeptul~
September 9, 1993
Page Two
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Our new requlated rates were, deValoPQd'usinq,these'FCC'formulaa.
, 'There ware approKimately 500 Broadcast Sa;dc' customers " before
SeptelOber 1 in Clearwater., Many of them have tak~n out-affer to
try our c2Wle television service. We anticlpa-ee very few, remaining
"Basia Service, Only CUstQ1ners"'. ' ~9te.' '1\11 eab~. TV CQrvicQ,
ou~toinerlB arerequ!r.~ to'Q'ijv'basic se~ice fQJ;' S6.56/month plU8,
al:)plicable t'ranchtse fees and taxes. In oompliance with the'Cable"
, Aot of 19512, cable rates for all regUlated tiera of service, i. e., '.
',Basic serviClG and Cable service, are cletennlned via ,the FCC
benchmark formulas which determ1~e the allowable rate per channel, ,
you ,then multiply this rate times the number of,chBnnels,in the
regulatea tier. '
All Commisslonerswere provided information on thQ~O changos a~
,\rlell as samples of .what was mailed to our customers. We also
contaoted'the office of each commissioner ~o field'any 'questions
they might have had.
es R. Waldo .
ce President/General Manager
Enolosures
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VISION CABLE JIM WALDO
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FAX NO, 8137979629
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VISION ,CABLE JIM WALDO
FAX NO. 8137979629
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CITYOF CLEARWATER
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P. O~ BOX 4748
CLEARW A TER, FLORIDA 34618-4748 '
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Ci ty Co~mission
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MEMORANDUM
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TO:'
, Michael J. Wright, City Manager
CUlW!V!lSSION '
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Dtill1. , SEP 'J 7'19~':.;:
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CITY ClE:1iI~"
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FROM:
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F~e,d ~. Th~m:a,s" ,Commis~ioner:,' rJ
. Mayor" Commission . ~ /
September 16, 1993 (.
RE: ,;~c;:ity:,Q\-Vr:ted- Property:'in ,HiHsborqugh,Cpunty:,,- ~: ~ ,.."
....,..........* "'*...... '" 11-..1/ ...........*....... II- '" ................ '" ","'*" "'........ "''''................ .."'''' It.. *.. "'It"'''' '" "'... ...... "'.. '" "'... ,',
DATE:
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.In reference to lyIs. Deptula's Interoffice Correspondence, dated September 7"
,1993, ,this Commissioner is opposed to th,e sale of this property. : Due to the
property's environmental sensitivity perhaps our' City could' determine a
inox:e appropriate use' for it. 'I understand: t!tis will 'co,me before us in early
,October; therefore; I will await the presentation from Hillsborough County.
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,:MEMORANDUM
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TO:
,Mayor and City Commission
Betty DeptulaJ Assistant-, City ManagerB V
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FROM:
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Michael WrightJ City Manager
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SUBJECT:
BACKGROUND INFORMATION
COUNTY PROPERTY
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Hll..LSBOROUGH'
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DATE:
September 21~ 1993
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Attached for your information is additiomil background, information from' Fr~k
Blandford 'concerning the offer to purchase the Hillsborough County property,
which is schedule~ for' ~he Octo~er 4th' City Commission "1eeting~'
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As you can see, Mr. Blandf~rd proposes several options but you may r~c~ll that
staff has recommended 'you reject the ELAPP offer and discuss.a counter offer.
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Please call if I can be of assistance.
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REALTORS
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September 20, 1993
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Mr. Michael J. Wright
City Manager
City of Clearwater ,
112 SoDth Osceola Avenue
Clearwater, Flori~a 34618-41~8
RE:
, NW
ELAPP Offer to Purchase 400 Acres (mol) of City ,Property in'
Hilisborough County
Dear Mr. Wright:
Pursuant: to, my discussion t9day with Mrs. Elizabetb Deptula. ,the
.pu~pose of this letter is to set forth the background of the
ELAPP proposal, the importance of the Brooker Creek '
watershed/riverine system to the region. and the proposed
, I'
purchase offer from Hillsborough County. It is my understanding
thaI:. :th~ County' 5' otfer to purchase 400 acres (mol) of the Ci ty' 5
property is scheduled for the City Commission meeting on October
4, 1~93.
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Backqround
The Environmental Lands Acquisition and Pro~ection'Program
(ELAPP) was approved by the Hillsborough County Board of
County Commissioners in 1987. That'same year the voters of
Hillsborough County approved a referendum, issue to support,
ELAPP ,through a one-quarter mill tax. . Again, in .1990. the
voters approved another ELAPP referendum for the issuance of
bonds up to $100 million to further support the program.
ELAPP is in its ~ixth year and todate has acquiied 13;300
acres ot, property strictly on a voluntary sale basis.'There
are an additional 1,400 acres contained i~ pending
agreements.
Work to nominate the City of Clearwater's property in NW
Hillsbor.ough County for, acquisition began In' April, 1991.'
'In October, 1991, the City Commission was presented with a
program by Tourt.lot Brothers, Inc. (TBI) to submit the
I ,enti're 900-acre City-owned property in NWHillsborough
County for possible acquisition by ELAPP. This submittal,
including a commission upon sale arrangement with our
cornpan~, was approved. '
On Octo~er 31, 1991, a deta(led nomination report was filed
with Hillsborough County~ Once the property was nominated
for acquisition, other ~ctivities in the 1991, 1992,,'and
1993 period included: (11 meetings with the Keystone
,(
4.4 . 4th AVENUE ~ORTH. ST.. PETERSBURG, FlORIOA 33701
(111311121-21128 R..ld.nUal · IBI31 823.8383 CDmm~rd.1
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Mr. Michael J. Wright
September 20, '1993 '
Page 2
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Community Association and other groups in NW Hillsborough
and Lake Tarpon to gain,local support for the City's
nomination; ,(2) worked ,with the site investigation team to
show the property; (3) attended, together with the City
Manager, the County I s pub I ic hear i ng on the s i,te nomi na t i on;
(4) received approval by the County for acquisition the ,400
acres of,the total City property holdings assuming that an
upland restoration plan can be worked out with the Ci~y; (51
prepared and presented a proposed upland restorat~on plan in
cooperation with Pinell~s County; and (6) worked with the
City's'environmental consultant and the ',three appraisers
one City and two County -~ a~d the ELAPP and City staffs to
reach a'~ritten offer for the property.
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,In summary, there have been considerable efforts for 2 1/2
years by our company, the City of Clearwater, Pinel las,
County, t~e various ~ivic associations in NW Hillsboroug~-
Lake Tarpon areas, and,Hillsborough County to arrive,at a
'firm offer to purchase the 400 acres. OfcourseJ the'
~greement. to the City, as recommended by staf~, is always
subj~ct to final approval by the Hil(sborough,Cou~ty Bo~rd
of County Commissioners.,
Impor'ta nee' of the Brooke r C'reek Wa tershed/Ri ver i ne 5ys tern
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The Southwest Florida Water Management District (SWFWMD) has
lo'ng recog n i zed the importance of Brooker C reek as a'
principal surface water source for Lake Keystone and other
lakes in NW Hilfsborough County a~ well as Lake Tarpqn in
Pinel~as County. In addition, this area is the principal
recharge area for'the aquifer serving the water supply needs
of the Tampa Bay area. For 10 years, Pinellas County has
been in the process of acqu i ring, a long wi th 'SWF:WMD,
approximately 6,400 acres of land in northeast Pinellas
County as a preservation area 'and now has a management study
'underway f6r the "Brooker C~eek Pre~erve."
,\'
Hillsborough County, through actions of the ELAP Program and
NW Hillsborough'County Basin Board/SWFWMD, is beginning its,
own program to acquire the headwaters and,downstream
sections of Brooker Creek e~entually tying inlo the Pinellas
Preserve. The "Clearwater ELAPP Site" and lhe "Cyptess'Bend
Sile" are the two properties now under 'consideration (r~fer
to lhe accompanying location map).
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Mr. Michael J. Wright
September 20, 1993
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The bottom line is tha~ both Pinellas --'and now
Hillsborough -- counties along with 5WFWMD, are seeking to
preserve' the important, watershed areas for both water
management (i.e., protection of water recharge areas and
fl'ood control> and protection of wildlife habitats., Through,
plarining and ~a~ly acquisition, \hey are trying to prevent
another Alleri.s Creek from,happening wh~re develo~~ent could
'encroach upon the natural watershed area and cause,flooding.
Offer to ,Purchase from Hitlsborouqh County'
The City' of Clearwater has received copies of, the County's
two apprai sa 1 5 of the ,400 (moll ac res in NW Hi 11 sborough.
Both appraisal firms estimate~ the tand vatue in the $1.3
million range. The City.~ appraisal firm indicated a land.
value in the $2.3 ~iltion category.
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There appear to be several options or alternatives ,for the
City of Clearwater to consider in'evaluating HIUsborough'
County's offer:
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:tt Accept
20% to
site.
SWFWMD
assist
City1s
Hillsborough County's offer of $1,000,000, less the
be set aside and applied, to restoration of the
There may be pos5ipl~ interest, on the part of
-- through its ~SWIM Program~ -- to financially
in the restoration effort thereby increasing the
proceeds to be derived from the sale.
* Counter propose to Hi t Isborough County another 'price for
the 400 acres of property and possibly include revised
terms of sale (~.,e., certain costs 'of sale to be absorbed
by County, etc. ) ,Such a counter proposal probably 'would be
subject to further evaluation by Hillsborough1s ELA??
Advisory Committee and'p~ssibl~ 'may. require anoth_r 30 to
45 days to obta'i n a re,sponse.,
* Hold the property' in NW Hillsborough County -- without
haVing any future .municipal purpose for it -~ and continue
to,c6ver costs of maintaining the land 'from time 'to 'time,
the annual expense of 1 iabi 1 i ty i nsut"ance,' etc. Al though
the City has had approximately eight years, (1983~1991) use
o~ the'property for land-spreading sludge from,the waste
trea~ment plants, there does'not appear to be' any likely
municipal use, ,whereas the pt"oceedp of the sale to
Hillsborough 60uld be use~ for pther Ci(y purposes in
Clea~water.' .
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'Mr., Michael
Sep tembe r.
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Wr,i gh t
1993
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Or, the Ci ty could market the acreage for ~'sale to
private'developers. However', extens'ion of, infrast'ructure
" ( such, as water, sewer,' etc'.) to the property i spos,S i hi Y 5'
to 10 years' away an~ the City would have to compete ~ith
6the~ residential projepts havi~g an ex{sting invent~ry'of
developable lots for homesites~ Since the present'County
~oning ~llows ahe dwelling'unitper ~ive abte~~ ,there
would be a po~ential maximum yield of only 80 lots on,the
400 acres.
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.. This summarizes~'J as much as possible.' the principal act.ivities
~n~ steps l~ading up'to Hillsborough Couniy's ~ffer. Mr. Kurt
Gremley, the ELAPP, A~quisition Manager for Hillsborough County;
and I plan to be present 'at the October 4, 1'993, City Commission
m~eti~g to discuss the offer ~nd answer any questions.,
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Broker-Salesman
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Clearwater City Commission
Agenda Cover Memorandum
Item #
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SUBJECT: SALE OF CITY PROPERTY IN HILLSBOROUGH COUNTY
RECOMMENDATION/MOTION: Reject the offer from Hillsborough County Environmental
Lands Acquisition and Protection Program to purchase city owned property west
of Patterson Road for $1,000,000 with 20% of the price to be allocated toward
site restoration, and discuss a counter offe~
~ and that the approprfate offfcfals be authorfzed to execute same,
BACKGROUND: During the early 1980's the city purchased approximately 903 acres
i Hillsborough County for the disposal of sludge produced by our wastewater
treatment plants. Funds for the purchase were provided by Sewer System ,
Revenues, utility Revenue Bonds and Sewer Tap (Impact) Fees. )
In 1991 the city ceases operation of the land spread of sludge and the city h~s
no further use for the property. The city commission approved an agreement
with Frank Blandford 'of Tourtelot Brothers, Inc. to represent the City in the
nomination of our property to the Hillsborough County Environmental Lands
Acquisition Program (ELAPP). In September 1992, the Commission discussed our
property and the need for 'site restoration to enhance the environmental
,sensitivity of the area. To make, the property attractive to Hillsborough
County, the Commission agreed to offer $250 per gross acre (approximat~ly
$100,000 total) for restoration. The City had a Phase 1 environmental audit
'performed by King Engineering and submitted to Hillsborough County; and, an
independent appraisal of the property was performed by The Centerline,Group in
March.
The ,original purchase price of the nominated parcel (Parcel E) was $1,773,000.
The appraisal report indicates that the fee simple market value of the
nominated parcel (Parcel E) is $2,30q,000. We have now received the attached
written offer from Hillsborough County. In summary, the county is offering to
purchase the prope~ty for $1,000,000 with 20% allocated for site restoration.
A copy of the background information submitted by Hillsboraugh County is
attached for your review.
Reviewed by:
Lcgal
Budget
Purchasfng
Rfsk Hgmt.
CIS '
ACH
Other
N/A
N/A
N/A
N/A
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Originating Dept:
City Manayer
Costs:
Total
Commission Action:
o Approved '
o Approved ~/condftfons
o Dcnied
o Continued to:
Uscr Dept:
Current Fiscal Yr.
Advertised:
Date:
Paper:
~ Not Requi red
Affected Parties
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Funding Source:
o Capi tal liTf'.
o Operating
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Attachments:
Background Information
Appropriotion Code:
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Sale of City Owned Property in Hillsborough C9unty
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Background Information
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Original 'offer From Hillsborough County E~vironmeri,taI Land 'Acquisition and
Protection Program, (ELAP:P). Received September 3t 1993 '
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,Additional background information on the County offer from Kurt Gremley t
ELAPP Acquisition Manager. Received September 20t 1993' ,
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Summary pages from the appraisals prepare4 for Hillsborough County by
Omni Appraisal Group and by the Dohring Group.
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Additional background information about the' ELAP Program, the property' appraisal prepared
for tlie City by t~e Centerline GrouPt and well as edit~d copies of the appraisal reports
submitted by. Hillsborough Count~ are a,vailable in the office..' " :
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HILLSBOROUGH COUNTY
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DOARD or COUI'fn COMMISSIONERS
rh~ll. Ilu..n.ky
Joe ChUhlfa
Sylm. ICImbf;lI
Lydill Miller
Jim HorttWn
Jan Mitt
Ed Turanchlk
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Office of the County Administrator
Frederick n. Knrl
Anlnant CounlY AdmlllIJlla,CIta
Edwin II unacker
Crella John.on (Irvntrn f\IIlxlbmm)
Jimmie ICecl
~II Tayl(:1; (llllnimN>polnuntrv)'
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Michael J. Wright
city Manager ' .
City of Clearwater,
P. o. Box 4748
Clearwater; Flor~da 34618
City MC1llGger
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August 31, 1993
CERTIFIED RETURN RECEIPT REQUESTED
#P 338 563 923
RECErVE])
SEP - 3 1993
RE: Property on Paterson Road & Tarpon springs Road
Clearwater site/E~PP
Dear Mr. Wright:
Hillsborough County is considering the acquisition of the
referenced property through the County's Environmental ~ands
Acquisition and Protection Program' (ELAPP). The attached map
indicates the approximate boundary of this tract.
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In conjunction with the acquisition, the County has researched
the property and had it appraised by two MAl appraisers. It is the
policy of the program that the ELAPP Advisory Committee (EAC)
approve all offers to acquire land and other issues that impact
negotiations or acquisitions. This information was 'first presented
to' the EA'C in June and they authorized an offer of one million
dollars '($1,000,00.00) with twenty (20), percent of the purchase.
price to be allocated towards restoration and site management. We
advised your agent, Frank Blandford, of this offer1and he indicated
that it would be better to initially present this offer verbally to
city staff.
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Posl Omce Box 1110 · Tampa, Florida 336()1
'..." ^ffinllillilt M~lIIm'l1/nl Ojt/&lr1ull~' flnjllo)'l'r
Orlgfld Pllnlod on Rocyclod P~I '
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Michael J. Wright
August 31, 1993
Page 2
We recently met with Kathy Rice and Elizabeth D~ptula and
presented this offer. They expressed some concern because our offer
was substantially below the value determined by your appraiser.
Additionally, they 'indicated that if your City Council approved a
contract with the County and later it was determined that our offer
had varied from the county's appraised value then the City Council
may be subject to criticism for making a decision when they did not
have full information or improperly disposed of prope~ty. In order
to prevent this situation, they requested that the County release
the appraisals and that they would do the same so that all parties'
would be able to make an informed decision.
, As you know appraisals and related real estate documents 'are '
considered confidential and are exempt from public disclosure. ,It
is our position that their release is at our option and since they
have an impact on negotiations the EAC has to a};)prove their
release. '
We presented your staff's request to. the EAC and they
indicated that we would be willing to release the appraisals ,to you
on the condition that the County's offer is presen~edto the City
Council. with these appraisals we will include an explanation of
the basis of our offer. It was the EAC's position that this would
address the concerns expressed. by your staff and the city council
would be able to make an informed decision.
At this meeting the EAC also has modified the county I s
position on the acquisition of this property and have authorized us
to offer One Million Dollars ($1,000,000.00) with twenty percent
going to site restoration only.
This offer is contingent upon: approval of a contract first by
the Clearwater city council and then by the Hillsborough County
Board of County Commissioners, an environmental audit assuring that
the site is not contaminated with hazardous wastes or other,
pollutants, a survey verifying the acreage and indicating that
there are no structures, encroachments or other survey defects, and
a title policy indicating that there are only acceptable,
encumbrances. Conveyance will be by Special Warranty (or statutory)
Deed for all property above the ordinary high waterline and a Quit
Claim Deed for any property interest in submerged areas.
The County will pay the cost of the survey and the city will
be responsible for the cost, of the environmental audit, title'
insurance, and recording fees. It is our understanding that we are
both exempt from paying documentary stamps, but in the event that
these are required they will be the City'S cost.'
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This.offer is valid for sixty days , from your 'receipt of this
letter. If you want. to proceed. on, this. basis, please, 'provide
~ritt~n' ~erification that, you are prepared to do, so and we will
forward the appraisals, background informatio~, and a draft, of the'
contract for your ,review. Please do not hesitate to contact us,:if
you ,have any ,questions or wish to discuss this transaction~' We
appreciate your cooperation and look 'forward' to hearing from'you.
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ELAPP Acquisition Manager
Real Estate Department
(813) 272-5Bio '
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'HILLSBOROUGH COUNTY
Florida
Office of lhe COUnty AdminisrnllOr
Frederick B. Karl
DOARD OF COUNTY COMMISSIONERS
Phy\lb Dmansky
Joe OllllufI
Sylvia Kimbell
Lydia Mill~r
11m Nom..n
)In PIau
Ed Turlnchlk
Sc,nlor CouillY Admlnlmllor
rluicla Dean
Anbtanl CounlY Admlnlmllou
Edwin Hunzeker
CUlfIl }dIrtSOIl lIrrtri1ll ~/rtmltnl)
Jimmie Keel
Rohen Tny/a- (/l1ltrim ^sIpl/rtlTltnl)
August 31, 1993
HAND DELIVERED
HECEI'lED
. S E P 2 0 19~3
City Man~ger
,
Michael J. Wright
city Manager
city of Clearwater
P. O. Box 4748
Clearwater, Flori~a ' 34618
RE: property'on Paterson Road & Tarpon Springs Road
Clearwater sitejELAPP
Dear Mr. Wright:
We are in receipt of the correspondence from Elizabeth Deptula
advising that the County's offer on the referenced property is
scheduled to be pres'ented to the city Commission of October 4,
1993. In, accordance with'our offer, enclosed'are copies of the
County's appraisals. We will forward a draft of the county's
contract once it has ,been reviewed by,the County Attorney.
since these appraisals also address other properties, we have
deleted or blackened out the information that does ,not apply to the
city's property in order to maintain confidentiality on' these
properties. If you need to verify that we did not delete
information relevant to your property, we can have an appraisal
available 'for review in our office. If you are able to discern
information we have intended to delete, we respectfully request
that you maintain the confidentiality of this, information as a
condition of your receipt of these documents.
The appraisers have valued the property at One Million Three
Hundred Sixty Five Thousand Dollars ($1,365,000.00) and One Million
Three Hundred Twenty Thousand Dollars ($1,320,000.00). It is the
position of the ELAPP Advisory Committee, which is comprised of
volunteen citiznes involved in the real estate industry and
Hillsborough County executive staff, that these these valuations
provide a reference point for offers. These professionals who
,prepared these reports look at transactions of other similar
properties in order to establish a basis for their opinion. These
transactions indicate the current price accepted by the buyers and
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POSI a{(ke Box J 1 10 · 'rmupa. }1JorlJII 3360J
An Alfinllilit t hlkmlfql<lll Opponuni) I:tripln)M'
Olgind Pllntad On Rocycbd Peper
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Michael J. Wright
September 17, 1993
Page 2
sellers. As there are more transactions involving a certain type of
real estate, the "market" for that type of property is more well
ssdefined.
Unlike single family homes, there are very few current sales
of vacant tracts comparable to the city's property. Additionally,'
based on our discussions with various appraisers and people
involved in the real estate industry, there are very few current
buyers for large vacant land tracts. These individuals have
indicated that the investment perspective of certain properties,
especially vacant land, has been impacted by the recent changes in
the lending industry (saving and loan failures, loan requirements),
the slowing of population growth in the, area, distressed sales by
various institutions, and the number of properties currently
approved for development or currently being offered, as well as
growth management regulations.
Based on our discussions with various
professionals, there is little buyer motivation to
land unless the transaction has at lease one of
factors:
real estate
acquire vacant
the following'
The property has been approved for development or other
use, the permits necessary to accomplish this development
or use are in place, and the infrastructure services for
the approved development (roads; water & "'laste, water
service, etc.) are available. '
There is a use or feasible development envisioned for the
property immediately or in the near future (no more than
three to five years).
The property has some significance or importance to the
purchaser, such as being an important part of an
assemblage.
- , The property is acquired at a price that represents a
discounted value from a tract that is available for
'immediate use or development.
We have been advised that in many cases a buyer will require more
than one of these factors' if it is felt that there are few buyers
for a type of property.
The appraisers have utilized various sales in their valuation
of this land. It is the position of the ELAPP Advisory committee
that, while they fully respect the'opinions of these professionals
and these sales may be similar to this' property, . there are
important differences between this property and most of ,the other
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September 17, 1993
Page 3
current transactions. Wi thin the Omni Appraisal, most of the
comparable are half the size of the property or substantially
smaller, are improved and actively utilized for cropland, have an
immediate use, (the borrow pit sale), or not in the immediate
vicinity of the property.
In the Dohring appraisal, most of the comparable have
development ,approvals and the associated infrastructure for
development or had an immediate use. Additionally, one of the sales
in the Dohring report has not closed, it has been under contract
for two years, and since the pu~chase price was not divulged they
used the' current listing price. It should also be noted that with
the exception of the contract pending and the borrow pit sale, that
all of the other transactions were for preservation which indicates
that there, are few participants interested in these types of
properties unless there is an immediate use. .
The property in question has no development approvals,
permi~ting,' or infrastructure required for development of
residential lots ,less than one acre (specifically, water and waste
water service). Based on the number of projects currently approved
in the area to the south and southeast of this property,' current
absorption rates; and the amount of vacant land between' those
proj ects and this property, the development of this tract into
homesites smaller that one acre will not occur for some time since
it is not feasible to extend water and waste water service to just
this site. This property is not improved for row crop cultivation
and there appears to be limited demand for this type of
agricultural activity or new citrus groves in this area. Since this
property' is not in a natural condition and would not qualify for
acquisition without restoration, we incorporated the restoration
funding as a requirement of this transaction.
Therefore, it is the position of the ELAPP Advisory Committee
that based on the nature of the sales indicated in these reports,
the characteristics of this property, that there is no immediate
use of this property and the fact that it'was their opinion that
the development of this property for residential purposes is not
feasible for the foreseeable future, as well as the' benefits
associated with a cash transaction, they felt that they could only
authorized the offer that has been presented to you. Please be
advised that this position by the committee in no may implies that,
the appraisers have valued this property in an inappropriate or
unprofessional manner. The committee respects the opinions
expressed by these appraisers.
We' can appreciate the, concerns expressed by ,your staff
regarding the fact that our offer is less than the city's
acquisition cost. Based on the appraisals that we have seen in the '
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September 17, 1993
Page 4
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past few years, the value of vacant land in certain areas 'has 'not
been appreciating and in some circumstances the value has declined.
It is our understanding that this is primarily attributed to ,the
slower population growth in certain areas which has impacted,the
demand for housing.. ' ,
We hope that th,is addresses, your conc.erns regarding the,
County's offer to ,acquire this property. If you have any further
questions 'or need additional information, pl~ase do not hesitate 'to
contact us. There ~ill be a representatiye of the County available
to answer, questions when this item is presented, to , the, city
Council. Thank you' for your interest and we look forward to.'working.
with you on this transaction.
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Kurt' G. ,Grem"1ey .?-
ELAPP Acquisition Manager
Real Estate Department
,(813) 272-5810
'(813)' 272-5597 (Fi\X)
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cc: ELAPP Advisory Committee,
Kathy Rice, Deputy city Manger
Elizabeth Deptula, Assistant city Manager
Frank Blandford, Tourtelot Bros., Inc.
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Clear~ater Site ParcCls 100 & '103 .",
Loca,led on,lhe souUlwest quadrant of Tarpon
Springs-Lake Fern' Road and PaUerson Road,
HiIlsborough County, Florida.
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'Date of Value: June 15, 1993
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PREP ARED FOR:-
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Kurt q.. Grem~ey
~LAPP' Acquis~tion Manager,
.RealEslite'Department
P.O: Box 1110 '
Tampa, Florida 33601,
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; OMNI, APPRAISAL GROUP, P .A. .
,.15619 Premiere Drive, H 104
Tampa, Florida '33624
(8 J 3) ~69~9080
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OMNI APPRAISAL GROUP? 1\
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June 15, 1993
Kurt G. Grem]ey
E~APP Acquisition Mana'ger
Real Estate Department
,P.O. Box 1110 ,
Tampa, Florida 33601
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RE: Clearwater Site Parcels 100 & 103
Date of Value: June 15, 1993
Dear Mr. Gremley:
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As contracted, I have made an appraisal of the above referenced property located on the
southwest quadrant of Tarpon 'Springs-Lake Fern Road and Patterson Road, Hi11sborough
County, Florida. Parcel J 00 consists of 390.50 acres with a mixture of soil and vegetation types
(Le. citrus groves, wetlands, pasture hindS). Parcel 103 which cont.-1.in 67.7 acres has been
classified as a riverine system on the provided aerial map however, for the purposes of this
appraisal, 50% of the property is assumed, usable and 50% of the property is assumed to be
wetland/preservation area. ' ,',
The purpose of this appraisal is to estimate the fee simple market value o( both parcels as
contracted, by Hillsborough County. An' inspection' of the subject property has been made, and
, to the best of my knowledge and belicf, the statements and conditions containcd in this report
are correct, subject to any conditions mentioned in this report. '
In addition, the, appraisal is subject to those it~ms listed in 'the "General ASSlUl1P/iotls or and
"General Limiting Conditions" which can be found in the Addenda of this report. The appraiSa1
report was prepared in conformance with, the Uniform Standards of Professional Appraisal
. Practice and those Standards of the Appraisal Institute.
The appraiSal report will be divided into two subsections which' separate the physical description
arid valuation analysis of both parcels. In addition, there will be two separate certificates of
values for each parcel. Howevcr, the very beginning section of the appraisal report will address
issues (i.e~ function of appraisal, scope of appraisaJ"pllolographs, ArcaAnalysis, Neighborhood
~nalysis, definitions, etc.) whi,ch are the same for both parcels.
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June 15,,1993
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As a result,of my investigation into those matters which affect market vatue'J 1 hav~ formed'the ,(,
opiniori that the fee simple market value',of ,the ~ubject p~operties as of June 15; .1'993, was: "',
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LAND VALUATION ANALYSTS (pARCEL lOp)
Introduction
Parcel 100 consists of two basic property types. First, approximately 224.10 acres of the site'
is usabl~ agricultural lands which could be developed residentially. The other 166.40 acres of'
the property consists of Xeric Scrub, Cypress Swamp, and Riverine system. Most of this
portion of the site is unusable however, density credits can be transferred to the usable portion
of the site.
Therefore, the first part of the Parcel 100 valuation will address the valuation of Ule usable'
pasturelands and orange groves together. The orange groves will be added to the area of the
pasturelands which will equate to a lotalland size of 224.10 acres. The interim value of the
orange grove income will also be added but later in the analysis. The second part of the Parcel
100 valuation will address the valuation of the wetland preservation areas. This, area totals
166.40 acres.
Valuation of Usable Lands - Parcel 100
Financing Terms Adjustment
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All five of the comparables were sold as either cash to seller transactions or w~th purchase
money m<;lrtgages' at a competitive market rate. In any event, none of the comparables required
cash equivalent adjustments to account for unusual and/or atypical financing. '
Condition of Sale Adiustment
All five of the comparables were arms'-length tran'sactions. Again, no adjustment was,ne7essary
for any unusual conditions of sale.
Time Adiustment 'Analysis
The available hind sales data did not provide conclusive evidence to adequately support a specific
percentage adjustment for appreciation or decrease in land values. Therefore, no time
adjustment was made to the comparable sales.
Location' Adhlstment
The available land sales data did not provide conclusive evidence to adequately support a specific
percentage location adjustment. However,' all of the comparables used were located in similar '
type of agricult':lral/rural neighborhoods consisting of orange groves, croplands, p~sturelands,
'and no puo1ic utilities available. In addition, both the subject and comparable sales were not
within close proximity to employment centers or other residential support facilities.
Property Size Adjustment
The usable land area for the parcel 100 is 224.10 acres thus, it was necessary to locate land sales
which were generally 100 acres or more in size. Land sales 1, 2, 3, and 4, were greater than
100 acres with the smallest being 140 Gross Acres or 119 Net Usable Acres. Therefore, no
adjustment was warranted for these four land sales.
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Land sale 5 (48 acres ,gross - 38 acres net) was considered for a property size adjustment
howev~r, Ute selling price was no, less than the other agricultural land sales. Again, no
, . adjustment appeared to be warranted. .
Available Utilities
Parcel 100 ,had no public water and sewer facilities available. Note that all five of the
,comparable land sales also had no public water and sewer facilities available. Therefore" no
. utility adjustment was warranted. '
Other Adju~tments
The sales' were ariaIyzed to support other adjustments for differences in frontage, depth/widUt,
, zoning" topography, available utilities and others. However, the available market data did not,
provide 'conclusive evidence to adequately support most other adjustments. Therefore, these
items were not adjusted for. '
Land Value <;ohclusiQns
The effectiye range of values is from a low of $4,363/acre to a high of $5,385/acre. Four of
the five comparables were given equal consideration in the analysis and final value conclusion.
However, comparable' 5 was given less consideration than the other four sales because of its
smaller size and because of its restrictive access and road fron'tilge. Therefore, the estimated
,value of the usable portion of parcel 100 as of June IS, 1993 is $5,OOO/acre~
224.10 acres,@ $5,OOO/acre' ,
= $1,120,500
,Interim Orange ~rove Income Analysis
As mentioned earlier, the orange groves were, added to the overall usable land area which
predominately consists of croplands. However, orange crop sales information provided by the
client which indicated that the City of Clearwater receives approximately' $10,600 per year in
, orange grove, revenues from Edwards Fruit Company (See Invoice in Addenda).
Although the value of the orange grove land equals $5,000 per acre, there is an adderl value for,
the orange, grove revenues. Located below are the calculations of the interim income for the
orange grove income. The value of the orange grove income was discounted at 15 % to account
for the high risk in an old orange grove with limited useful life. The dis~ount factor also
accounts for the risk of winter freezes and diseases. The income will be discounted for a period
of 5 years only because it would be too speculative to predict the health and income potential
of these orange groves beyond this time period. '
Annual Orange Grove Income
(x) P. V. factor for 5 yrs. @ 15 %
Estimatedv~ue of Interim Orange Grove Income
- $10,600
~ (x) 3.3522
- $35,533
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Introduction
In addition to the usable 'cropland/orange grove portion of the property, Approximately 20%
(166.40:!: acres) of the property consists of environmentally sensitive wetlands and/or low lands.
For purposes of this analysis, wetlands are defined as:
II Areas that are frequently inundated or saturated by surface or ground water and support.l
vegetation typically adapted for life in saturated soil conditions; generally includes swamps,
marshes, bogs, and similar areas, but classification may differ in various jurisdictionsll's
Valuation Techniques. Procedures and Motives
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Sales of wetlands within Hillsborough County or anywhere in southwest Florida arc generally
rare in nature. Examination of the available land sales with substantial wetlands has revealed
the following motives behind the buyers. '
1.
:Uninformed Buyer - In many cases, wetland properties that are purchased are with the
knowledge that the site could be developed when upon further investigation>> and 'after
the closing, the wetlands are unusable. Thus, the reflected price app'ears high relative
to the general topography and utility of the site. We did not use any sales of this
nature in our analysis.
2. Partial Use of Wetlands - Wetlands are often purchased with usable lands and
sometimes can be used for density credits, drainage, privacy buffer, or aesthetic'
appeaL In these cases, wetlands have some utility but not as desirable' as dry, usable
lands. In other cases, the market will desire to purchase a large tract of land which
just happens to have some wetlands as part of the site.
3. Mitigation - Mitigation is the replacement of wetlands, or a wetland system to an
alternative location~ Sometimes, especially in commercial areas, a developer will
mitigate any wetlands on his primary commercial holding to a secondary site which
was purchased for that very purpose. This allows the developer to obtain maximum
use of his primary commercial site. In most cases>> the secondary site will contain both
usable lands and wetlands. '
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In addition, the developer is generally willing to pay a premium for the wetland site.
The reason for this is that the cost of buying the secondary wetland site, plus
mitigation cost and site' preparation, is far less than' the added value to his prim'ary
commercial holding after removal of the wetland areas.
4. Preservation - Government agencies and quasi-government agencies often purchase
,wetlands for the sole purpose of preserving them in their natural state. This has
become increasingly popular in recent years due to the increase~ destruction of natural
wethinds for development purposes. '
Trans~ctions motivated by reasons nU,mber 2 and 4 above provided the best data for the wetland
analysls. ' : '
5 American Inntitute of Real Estate Appraioers, The Dictionary of Real Estate
Appraisal (Chicago: American Institute of Real Estate Appraisers, ,1984), page 327.
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1PA SAY AREA
) Rend M<<iNal1y
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\~El'LAND SALES LOCATION HAP
(PARCELS 100 & 103)
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Discu~sions of Wetland Salc-.S
The j four comparables provided a range of values from a low of' $868/acre to' a high of
,$1,339/acre. The range of values are relatively close and no adjustments were applied to the
wetlands because in general, wetlands hav,c very limited ut,ility and value as demonstrated by the
comparabJes. In other words, because wetlands cannot be developed, it does not matter whether
public utilities are available or not. The size of the wetland area and location also do, not make
any difference to value. With the exception of comparable' I, the other three sales had a wetland
percentage which was greater than ,80% of the total gross site area.
Howeyer, wetland/preservation areas in conjunction with adjoining usable lands do provide some
value to the usable portion of a property, especially 'if the usable portion is being used for
, residential purposes. For example, density credits can be applied and/or transferred from the
wetlands to the usable lands accord~ng to the Hillsborough County zoning codes. The' issue of,
density credit transfers will be discussed in more detail in the next section of the appraisal
report.
. ~ , '
The effective range of values for the wetlands is from, a low of $868/acre to $1,339/acre. Based
'on the four wetland salesJ the esli mated value for the wetland/preservation 'portion of the subject
,as of June 15, 1993 is $1,000 per acre. .
166.40 acres (Wetlands/Preservation) @ $I,OOO/acre -
$166,400
Test of Reasonableness (Wetland/Preservation Value) .
, ,
To test the reasonableness of the wetland value concluded above, another method for measuring'
the maximum contributory value of the wetlands to the total site is by the amount of, and lor the
value of the density credits which can be transferred from the wetlands to the uplands. As
mentioned above, density credits can be transferred from the wetland portion of the property to
the usable portion of the property. According to comprehensive plan, Gross Residential Density
refers to: '
".... . dwelling units per acre within a given project.... .excluding lands for commercial,
office, industrial and other 'non-residential uses.....for purposes of calculating Gross
Residential Density,' a project's total residential acreage does not include those lands
designated as conservation/preservation and/or water bodies unless as provided for below
and as defined herein. II
" .... All of the following lands and waters shall be included for purposes of calculating
gross residential densities provided that the total acreage for those areas described below
does not exceed 25 % of the projects total residential acreage within each Land Use pran
,category on which a project or portions thereof is proposed as provided for above: II
1. Conservation and preservation areas as defined in the Future'
Land, Use Element, and as descrjbed in the Future Land Use
,Element as Environmentally Sensitive Arcas~ with the exception
of water bodies as previously defined,
2: Man-made water bodies as defined;
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In other words, the amount of wetland acreage which density credhs can be transferred from,
,'cannot exceed 25% of the usable,arca (Refer to 'the addenda of the appraisal report for, a more
detail description of the density transfer rules). LocaLed below are the calculations to determine
the amount of wetland acreage wh~ch density credits can be transferred from. . , ,
Usable cropland area
(x) 2S % Density Credit Rule
Maximum amount of wetland area which density
credits can be calculated from
=
224.10 acres
(x) . 25%
56,03 acres,
,Thus, only 56.03 acres . of wetland/preservation area' can be used to calculate density' credits.
The balance (110.37 acres) of the wetland/preservation area does not provide any direct value
to the usable portion of parcel 100. ' ,
, '
'Hypothetical - If a developer believed that the density credits from the wetlands are equal in
value to the density allowed on the upland area. then the maximum ,value for the wetlands which
are attrib~table to density credit transfer would equal $280,150 (56,03 acres x $5;OOO/acre),
'However. rarely does the density credit transfer from wetlands equal dollar for'dollar the value'
of usable .lands. Generally, it is much less, , ,
c '
, , '
Therefore, because the' wetland value based on the comparable sales is less than the maximum
value possible from' density' credit transfers. the value based on comparable sales would be
, considered reasonable~
FINAL VALUE ESTIMATE (PARCEL 100)
Us'able cropland. 224.10 acres @ $5,OOO/acre
Esti~ated value of Interim Orange Grove Income
,Wetland/Preservation, 166.40 acres @ $l,OOO/acre
Total Estimated Land Value - Parcel 100
- ' $1,120,500
- 35,533
- ' 166.400
- $1,322,433 '
.
- ~1 , 320..QQQ
Estimate Land Value (Roundeq)
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, PREPARED FOR:
HJLLSBOROUGH COUNTY REAL EsTATE DEPARTMENT
PoST OFACE BoX 1110
TAAiPA, FLORIDA 33601
,
,
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"
REQUESTEIl R Y:
, . ~
,MR. KURT G.GREhiLEY
ELAPP ACQUISITION MANAGER
, I
AS OF:
MAY 1,0, 1993
, ,
'By:
THE DOHRlNG GROUP, INC.
315 EAST MADISON, STREET
SUITE 1002
TAMPA, FLORIDA 33602
TEl,: 813.223.9111
FAX: 813.225.1790
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Un'nd.l J. Dohring. MAl
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May 17, 1993
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d', I .1~1 \1.ldl"-'lI\"',II""1
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. .
Mr. Kurt G. GremJey
. ELAPP Acquisition Manager
Hillsborough County Real Estate Department
Post Office Box 1110
Tampa, Florida 3360 I
Re: Pared #'s 100, 101, 102, '103
, Within Clearwater SitelELAJ>P'
HiUsborough' County, Florida
, "
"
Dear Mr. GremJey:
In accordance with your recent request, we have compleled an appraisal ,of Parcels 100, 101, 102, and
103 comprised of390.5, 8.26,10, and 66.7 acres, respectively, located on the south side of Tarpon Springs-
, Lake Fern Road and west of Patterson Roau in northwest HHlsborough County. ELAPP is inlercs'tel! in .
purcb~ing the parcels in conjunction with the Southwest Florida Water Management District's (SWFWMD)
"Save Our Rivers" program due to the location of Brooker Creek headwaters within the parcels. Nonetheless.
our appraisal report reflects the market value of the property, based on our conclusions of highest and best use
, as detailed in the following report. The property has been utilized for agricultural purposes in the recent past
nod is viewed as being utilized for similar use in the foreseeable future. Typically, large vacant tracts require
18 to 24 months marketing time if the asking price is consistent with reaHslic value and use. Given that we
are providing iDdivid~al values on the, above parcels, estim!,ted marketing times for ~b will be discussed in
the following report. " . ,~ '
. ,
We bave personally inspected the subject and the surrounding environs and have utilized Direct Sales
Comparison as our valuation method. While large acreage tracts are somecirnes valued , based on hypothetical
or planned development approach, the results of our bighesl and ~t USe analysis precluded our utilization of
a development approach to value. '
, In summary the subject parcels arc located in an area of northwestern HiIlsborough County largely,
considered rural I which will become increasingly accessible once the Vderans Expressway is complete.
Although the parcels could be developed with residential units, the cost of developing a residential project on
most of the property is excessive and prem:lture at this, point and time. Given that the acreage is largely
pasturet cypress and pine trees, and grove, it is ideally suited for agricultural use.
Having cot1:iidered all of the various factors and forces which influence market value for the parcels,
our ~alysis resulted in the ronowing market value estimates as of our last day of inspection, May 10, 1993:
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Mr. Kurt G. Gremley
May17,' 1993 '
, ' Page Two
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~arket Value
Parcel 100 ~ 390,5 acres
, ,
ONE' MILLION THREE HUNDRED SIXTY FIVE THOUSAND DoLLARS, .
($1 tJ65 toao)
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~nTket v3iu~
PnrcellOl ~ 8.26 acres
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Mnrket Value
Purcel,102 ~ 10 acres
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Parcel 103 - 66.7 Beres
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The ,following' rej>ort sets out our reasoning, methodology, and conclu'sions. It has been prepared in
,accordance With the Appraisal Standards and Procedur~ as currently promulgated by the Appraisal Standards
Board o,f ,the Appraisal 'Foundation, as set forth in the Financi3;l Institutions Refonn, Recovery,' ,arid
, Enforcement,Act (FIRREA) of 1989, as well as the Code of ProfeSsional Ethics and Standards of Professional '
fracdce of the Appraisal Institute: '
, ' vie strive to present tbe most timely market data v.ilb pertinent analysis methods ret1~tive of.c:urrent, '
'market participants. Nonetheless, we are receptive,to suggestions of methodology, report presentation or other
concerns about this report.' We appreciate this opportUnity to pro~ide service 'and look forward to providing,
appraisal or consulting services for Hillsborough County in !be future. ' ,
"
Respectfully submitted,
, ,
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BID/fmz '
File No.:' 93..Q5026
Federal ID1I59-3123699
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IV
Sales Comparison Approach (continued)
, Compurable Lund Sllles Anulysis
We have made a diligent effort to locate recent
sales of comparable sites for eacb of the parcels based
on our conclusions of highest and best use. The market
for vacant land has been sluggish over the past few
years and as a result, few sales bave occurred within
the neighborhood. The search was ultimately narrowed
to the comparables detailed herein IInd applied as
appropriate to the varying parcels.
Market perception dictates that a price per acre
is the most appropriate for commercial land. Large
acreage tracts are many times examined on a,price per
upland acre when it is determinable und important to
the purchase. Much of the land throughout northwest
HiUsborough County has significant environmental
areas and it is common for lip to 50%, or even greater,
of a site to be considered env~ronmentalJy sensitive.
While we have examined the comparables on a price
per upland acres, due to the difficulty in confirming the
exact percentage of uplands to wetlands, this index was
not weighted heavily.
The following text sets forth the method of
adjustment for the comparable analysis. Subheadings
for each parcel and the applied adjustments follow.
Method of Adiustment
The relationship between the subject and the
comparnbles should be stated ,in the manner that
corresponds to the way perceived by the market.
Adjustments to the com parables were made on a
percentage basis. Our qualitative statements regard~ng
the comparability of the sales were such that the
transactions were relllled to lhe subject (e.g.,
Comparable x is 5 % superior to the subject) mther than
the subject to the sales. Since tIle value of the
comparable is the known and the value of the subject is
l,
J)
the unknown, adjustments must he applied to the sales.
Accordingly, the statement "Comparable x is 5 %
superior to the subject" is expressed as:
Indicated Value or Subject = Comparable Price 1105%
The statement "Comparable x is 5 % inferior to
the subject" is expressed as:
IlldM:at~d Value or Subject = Compurable Prk:~ 1 95%
This method properly reflect.1i our statements of
, '
comparison. The magnitude of the, net adjustments to
the comparables can be shown for clarification and
measurement of overall comparability; i .e,'t a 20%
negative adjustment reflects a mathematical downward
change of 17%.
The subject is being analyzed on a fee simple
basis. All of.the comparables were sold based on the
same and no adjustments were made for the marketed
intcrest of the properties.
Purc('1 1 00
Financial Considerations
None of the trnnsactions were confinned to
involve financing which had a material impact on the
sales price nnd therefore no adjustment for cash'
equivalency was warranted.
MP.rkct Conditions - TIme
The comparolbles cover a timespan from January
1991 to a pending contrnct. Given the sluggish and
overbuilt real estate markel, together with the additional
costs associated with development fees, government
regulations nnd environmental issues, land values have
in many instances decreased. Given that the selected
transactions have all occurred within the past 21h years,
during which the market was relatively stable as to its
depressed condition, we have not made specific
adjustments for time. Note that Compnrables 4 and 7
which are basically equal with the exception of size and
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Sales Comparison Approach, (continued)
percentage of uplands. Pairing these two transactions,
which occurred 18 months apart, shows virtually no
ch~nge in pricing. Nonetheless, those most recent
oomparubles were weighted in the final analysis.
Sule Conditions
Comparable I is the reportedly pending contract
of B parcel .that had been listed for $4.0 million or
$8,421 per gross acre, for quite some time. TIle
~roker would not divulge the oontrnct price but did say
it was "somewhat" less Ulan \he most recent asking
price. This price had been priced as high as $10,000
, ,
per gross acre' over the past thr~ years. As a result of '
our conversations with the broker and pricing trends in
the area. we have adjusted this sale down 30% from the
reported asking price of $4.0 million. Each of the
other transactions were continned to as being ann's
length with DO need for adjustment.
Time A~iusted Clt~h Eouivnlent Priccs
Prior to adjusting for specific locational and
physical characteristics, the compar.lbles r.lnge in price
from $2,397 to $6,478 per gross acre and from $4,297
to $10,256 per net acre. While negotiations for an
acreage tract of this si7..e typically involves some
discussion of price per uplands Versus price over.ill, we
have relied, per market dictatC:S, on price per gross
acre.
Locnt i onlExDOsu rc
The subject's location is a TUrnl section of
HillsbOrough County and was consider~ similar only
to Comparable 5 which is located southwest of Boyette
Road and north of Rhodine Rond in southeastern
Hillsborough County. The balance of the oomparables
required ~justme~t. Comparables 1, 2. 3 and 5 are all
coDSidered superior in location though to varying
degrees. Comparables I. 3 and 5's locutions, adjacent
" ; ~
7.31
to developing sectors, are oo~sidered slightly superior
and wert: adjusted downward 5 %. Likewise~
Comparahle 2, which is in a much more densely,
developed sector, was adjusted downward 10%.
Comparable 5, which is located in southeastern
Hillshorough County, in a more developing area of
Brandon, was adjusted downward 5%;
Compambles 4 and 7 are both located in Pasco
County. north of State Road 54 and west of 1-75.
These parcels are found in areas of significant vacant
acreage, were considered inferi?f and a 15% positive
adjustment was applied.
Develonmcnt Potential
The subject's development potential is oonsidered
. only average as our highest and best conclusion is
continued agriculturdl use. This is not the case for
Companlhles I, 2, 3 and 5, which are all considered
superior in Ulis respect. Comparables I, 3 and 5 were
adjusted downward 5 % given their similar desirability
for residential use. Comparable 2 was adjusted
downward 10% as ils development potential was
greater. Compara~les 4 and 7 hav~ little development
potential and were adjusted upward 15%. '
Zonine:
The subject's agricultural zoning is similar to
Com parables 3, 6 and 7. The balance of the
comparnbles were zoned for planned development and
based on the additional cost and risk associated with
achieving re~zoning, a 5% downward adjustment for
those properties with zoning in place was made across
the hoard.
.'
Si7-e
For the most part, the comparobles were similar
el\ough in sire that the market would not respond or
recognize any adjustment.
The exceptions arC.'
, ~~' ,
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"
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Sales Comparison Approach (continued)
Comparables 2 and 6 which are approximately 913 and
] A3] acres respectively. ]n recognition of economies
of scale, und~r the> premise that buyers typically pay
more per acre for smaller sites when compared lo
larger ones, when all else is equal, wetve adjusted the
comparables upward 5% and ]0% respectively.
TOpol:rODhv/Wetlands
The subject has a significant amount of
topography' and' wetlands. The' majority of the
comparables were, very similar with the ex~ption of
Comparables 4 and 6 which are thought to have a
greater percentage of weUands. As we are valuing the
property on, a gross basis, some adjustment for the,
amount and type of environmentally sensitive land was
appropriatet and these sales were adjusted upward 10%.
Com parables ] and 3 have a much lower percentage of
wetlands and were adjusted downward 10%.
Utilities
Water and sewer are not available to the subject,
nor is it anticipated to be available within the next 5 +
years. More than likelYt a .large planned community
that could support the costs of running water and sewer ,
lines would. be necessary and the cost would be
significant given the subjectts location. Comparables 1,.
2, 3~ 5, and 6 all have availability ofwaler and sewer.
, "
Based on an examination of the approximate costs,
associated . with this, we have adjusted these
comparables downward 5%.
Summary
After adjustments for specific loeational
differences, the comparables range on a gross ucreage
basis from $2,667 to $4,983. The big~ end of the
range is represented by Comparable 1, which is the
reported "under contract" parcel but the price was not
disclosed. While we attempted to address the potential
for the price to be less than the past. confirmed pri~ of
$4.0 million the indexes from this comparable were
fairly unreliable. As we are not confident of the '
comparables adjusted pri~ of $4,983 per acre, we have
examined the comparables disregarding this transaction
for which a tighter range from $2,667 to $3,505 exists.
Of the comparables, 5 and 6 required the least
adjustm~nt. Weighing these comparnbles for their
, overall similarity, and Comparables 2 and 3 for their
timelinesst we have estimated the value of the subject
at $3 t500 per gross acre.
390.5 acres X $3,500 per acre = $1 t366,750
IndiC:lted Value of
Parcel 100
(Rd.) $1,365,000
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, RECONCILIATION AND FINAL VALUE CONCLUSION(S)
8.1
The purpose of this appraisal was to estimate
the individual market values which are follows:
address our value should the figures relied' on alter
significantl y.
In the final analysis. considerate of the various
parceP s, highest and best. use and marketability, we
have concluded to the following value estimates as of
our last day of inspection being May ]0, 1993. 0
Parcel 100
Parcel 101
Parcel 102
Parcel 103
$1,365.000
In each instance, the parcels had differences
relative to size. topography I configuration and even
specific loeational characteristics relative to iu;cess and
frontage. 'The Sales Comparison Appronch, weighing
, per acre units of value was most reliable, and through
the course of our investigation, we examined nnd'
reviewed in ex.cess of 2S sales prior to the analyzation
of the 13 transactions presented in this report. The data
utilized' and presented herein was both quantifiable and
verifiable and is a good indication of where the market
is today. The smaller parcels; i.e., Parcels 101 and
102, probably bave the greatest potential' for
marketability. If priced consistent With market dictates,
these parcels could be expected tq sell within an 18
month timefrnme for their residential development or
investment potential. 00 the other hand. Parcels 100
and 103. which are significantly larger and have little
development potential. will be more difficult to market.
In talking with active brokers in the north Hillsborough
County submarket, particularly those involved in
pasture, acreage and/or zoning tracts. stated that many
times a two to three year marketing period can be'
. ,
expected. Based on our highest and best conclusions
for Parcels 100 and 103. we would anticipate a
marketing time for these pro~rties of minimally 24
months.
Market Value
PilI'cel 100 - 390.5 acres
,
"
ONE MILLION THREE HUNDRED
SIXTY FIVE THOUSAND DOLLARS
($1 ~65 .000)
Market Value
Parcel 101 - 8.26 acres
(,
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Market Value
Pnrcel 102 - 10 acres
Market Value
,Parcel 103 - 66.7 acres
)
~/..
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i
A:; there is some concern aD the part of the
appraiser that n delineation of Parcel 103 's upland and
wetlands could prove to be different then that reported
herein, we reserve the right to re-examine and re-
,.", , -",' -'.., '....'.0.. '0":. '.........._.\~"!l..A,.v""~.^.rE ~~'':';'i'f~~'..... 'i':~i" . 'w........ "..1" .J~=--"AA'~~tr.\)" "..".. . . " ,,'
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OCT
4 1993
Item #I
Clearwater City Commission
Agenda Cover Mernorand~m
3&/
Meettng Oate1 ~
SUBJECT:
The Long Center Board 'of Directors
-
RECOMMENDATION/MOTION:
Reappoint Gary Giordano as a Clearwater representative tp serve on the Board of
Directors of The Long Center
o and that 'the appropriate officials be authorized to execute SOOle.
BACKGROUND:
, At the 7/1/93 Commission meeting, Mr. Giordano was appointed to complete an,
unexpired term on this board to 9/30/93. As this was such a short. period, it
was noted that unless told otherwise, the Clerk Department would submit Mr.
Gio~dano's name for reappointment',
A term 'on this board is for three years.
Attached is a recently received 'application from Shirley Moran and the
information that was provided when Mr. Giordano was originally appointed which
includes 'an application from David Smith.
, ,
'I
!
Revicwoo by:
Legal N/A
Budget N/A
Purchasing N/A
Risk Mgmt. N!A
CIS N!A
ACH N/A
Ot~er N/A
,
Origin.1ting Dcpt: ~
' City Clerk ~
Costs:
S. H!A
TotDl
Commission Action:,
o Approved
o Approved 'w!condl tions
o Dented
o Continued to:
User Dept:
$ N/ll
Current FisClll Yr.
S~~ttcd' by:J ' {J" h..-
"1)(M"Lu.,Q. "
~ty Manoger '
^dvertisoo:
Date:
Paper: .
l:il Not Requi red
Affccted PBrt\CS
o , Notified
l:il Not Requi red
Flndin!l Source:
'0 Capl tlll Imp.
o ' 'Operllting
o Other
Attachments:
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Appropriation Code:'
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CITY OF CLEARWATER ,
Application for Advisory Boards
'(must be Clearwater resident)
Name
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Home Address:
Office Address:
/?o.~
C?LL.~~r1n~
'7.;;LIS
ZIP:.3 Y'6/~
c2Jjo uJ,:tlDw~ ,?'1%..9?o:k:-
,;t 8'o~-
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Tele'phone '-IY~ -/~60 . Telephone "'79~ -78S.s-
How Long, a residen~ of the City of Clearwater? C::<;:J.. 7' ~~ oS
Ac.L'F
Occupatio!) C~/.,.III0:5tJ J-I/J-;,JT . 'Employer 0G,t....r=" e-m"c'.t...t) /"c D
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Field of Education:
Other Work Experience:
t3 .19. ~~i1-l. ' ~f..:~ W cc-
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If retired. former occupation'
Community Activites:, C!..I,/fi..'"f .
/hVv'D/9 Y 't::JN 77/1:- J:'St.:AJoS
Other Interests:
BOdrd Service (current and past)
Board Preference:
(j) 110 [.(S,:J a; A 771 a;.e; 7Y
@ fJM7VtV/~C;J y ~OA/I "AI;;; .' '
~ LorJ,{f~e/? .8bh<f.J- 9/'ft3
.' Additional Comments: ~-r / s 0~() e;tt!VJ-.L.. j ~S ..s /;Nc ~- '.....L~ 'oSc.'X: v~7!J,
c>/tJ It c./i7, 6ot'}n:.,Q /JAIO -'"r (.,<.//.5# 70 Si::-;(..t!L::' 7/11::-
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. Signed. J:;z; 1t........L/ Date: ~ .:1.0, ;7:3 .
, 'q??~ I " ,
, '
Please see attached list for Boards that require Financial Disclosure. PLEASE RETURN THIS
FORM TO: City Clerk's Department P,O. Box 4748 Clearwater, FL 34618
COtn~;v, '7'/ I( tfLrJ7;D,vS.
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j:iJU11 APR 10 1992 i@j
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CITY ClE.HK OEPT. .
Applicac~on tor Ad7iso~ Boards
(mus~ be Clearffa~a~ r~sicien~)
Name bA I, I) .s'rVI! 'm
Home Address:
, I:), c: CI A I~~ M t"l.'/c!" A V c:::.,
Ci 0.1 i",:L'r.7... f-2r,Fi 34l./ Cl
Telephone '12 ~ 17 L/ J
Of::ice Address:
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Telephone ..:::; I L . I C, j 2-
E:c.YI Lona a -es ideni: oi tile C:.. ~r or C':'ear,.ra:c:ar? / .r y r.:S .
oc='Cat:.~on '~/==:5 lo;"~-'))i::72- - 2:l1ployer ,~~.'J,.../ c1t.1- t.1cle~ ~/.s /-r~V'115
~ I I
?ield of Ec.ucat:..on:
(",0' ~ /l_l
'2-;-' 'oF;" k ..J (___ r.:;:eU.
CLiJ. I]It.?j~/;d~f.1 & /11 fL
~i.J.U4 S:./~ i' a.l - / Iv ~y~
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O~er 'I'tior!-t.
E:xper:..encs:
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ABtciA€y, f/.P.(l(''.{'aleL Av/I./'ht 1-ed.t11. /;"-/uc./ -:Btl t$ Sk:tCyt!~f Chti~h~f:.k
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Eoa:d Ser7i.ce (cu.:t:=:9n't: and pas\:) aoa-."l'""ti P::eference:
'j{- /i.;€ 67/JJ tf?/fI ,k/)_ ..'13ctf..~./1 Or Vir,
A11J,,;t1Je., lAd VJ~ -Iv Bli,
Au.A.'Tl: !IuJA C~L!n
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Additional Commen't:s:
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Slgn'ed: J. AA f... .tJA./1
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please "', see at'::ach.ed list:, for Boaxds
Disclosure. PJ,-e~SE 'RrroRN THIS FORM. ~o:
P.O. Box 4748 Cleartlater,.F!& 34618
~~a~ re~~=e Fi~~c~al
<:.it? Cle:5r;:' s Depa.:_Em't
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t-fAY 1 2 1993 '
I,
, CIJ'Y CLERK DEPT.
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CITY OF CLEARWATER
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. ". 'J ANI 7 1992 ..:'
"
Application icr Advisory Boards '
, (must be Clearwat:er resident)
C;; a.r7 ' G I '0 I'- d 1:1 /? () " ' c
Home Address: Office Address:
/Ot.lb 0 IhtAberr7 ~.
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Name
Telephone
, Telephone
How Long a, resident ot the Ci~y of Clear-hater?
:2. ~ /.k!9'
OCC'olpati.on
tfe-f:
Employer
Field of Education:
Other Work Experience:
If retired, former occupation
~ C /' c? J-.(" e Ie vi di.l- - C t1U J-tS (/o~
Community Activites:
Other Interests:
'Boa:d Service (C1J.:C:'ent and past) Board Preference:
6, t- /;""t9h #-. e...,-Ic?./ .~/so~7
/7 c;l;-. lr>' e A ~/S'cJ'-':7
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j/d -f s ;J.... II< t!r I-e,;ll /J ~ 15 (/ a~/
Additiona~ Comments:
Signed: _j~ . ~~
Date: {/ /~/9'. ?
Please ",see attached list for Boards that require Financial
Disclosure. PT.'P.i\5E R.E'J!tJRN THIS FORM. TO: . Ci.ty Clerk's' Depart:nl!!J:c
P.O. Box 4748 Clearwater,.FL 34618
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CLEARWATER,
,;
P. O. Box 4748'
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,Clearwater, 'Fiorida ~4618-474~
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'City Commission
MEMORANDUM:
DATE:
Cynthia E. G,?udeau, 'Mayor, Commission //'.
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COPIES TO:
COMM\S51ON '
PRESS "':,
Date,;' ~UN 231993
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,TO:
,'I Michae~ J. Wright, City Manager,
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COPIES :
, CITY CLERK
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FROM:
Fred A. Thomas, Com~issioner'
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June 22, 1993
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RE: Long Center ,'. ' ',' " ,
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Pursuant to a memorandum dated 'June 2, 1993 from Rea~ Wilson.conceming'the resignation
of-Rabbi Gary, Klein, I wish to endors~ Gary 'Giordano, 1046 Chinaberry Road, 'Clearw'ater,
Florida 34,624 as ,replacement for Rabbi Klein. '
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Clearwa~er ,City Commission
Agenda Cover Memorandum
35.
Item fI
Heetlng Dotc: 10/04/93
SUBJECT:
Town Meetings for 1993/94
RECOMMENDATION/MOTION:
Approve Town Meetings schedule,for 1993/94.
o and that thc appropriate officials be authorized to execute same.
BACKGROUND:
"
The Town Meetings schedule for 1993/94
meetings commencing at 7:30 p.m.:
Martin Luther King center
is
proposed.as follows with all
October 19
,
Morning~ide Recreation Center
Memorial .civic Center
November 16
March 22
countrysid~ Library ,
April 19,
The dates recommended for the October. and November meetings are based on
,input from the North Greenwood and Morningside/Meadows Associations. As you
"will recall, last year's dates conflicted with N. Greenwood's schedule for
;othermeeting~, and the date in November cODfli.cted with the Thanksgiving
Holidays~ The Morningside M~adow~Association prefers the November Town
Meeting be held November 30, but indicated the 16th would be acceptable. Due
~o a conflict with DDB, the recommended date is the 16th. Both the M~rch ~nd
April meetings 'were moved up one week in order not to conflict with DDB.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
N/A
N/A
N/A
N/A
N/A
N/A
Originating Dept:
City Cler
Costs: $ NA
Total
commission Action:
o Approved
o Approved w/condltlons
o Deni ed
o Continued to:
User Oept:
,
$
Current Fiscal Yr.
~. ttod by:
, 'c.~ J
'C' Y Dnagor
{d~ 6,-
Advorti~ed:
Date':
PlIper: '
~ Not Requl red
Affected Parties
o Notified
~ Not Rcqui red
Funding Source:
D copital Imp.
o oparating
o Other
t,
^ t tachmc.'flts:
X None
^r~roprilltlon Code:
NA
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Clearwater City Commission
Agenda Cover Memorandum
Item #.'
3p ~ ""t'n;~71113 .
SUBJECT:
MICROGRAPHICS SERVICES (35MM)
RECOMMENDA TION/MOTION:
. Extend contract for 35MM micrographic services with Micro Image, Inc. of Tampa, including
amendments, for the period 10/1/93 through 9/30/94 per bid specification of Bid 11-91 for an
esti mated tota I of $1 7,000.00
, ,[] and that the appropriate officials be authorized to execute same.
tSACKGROUND:
In January 1991, the City Commission approved a purchase order to Micro Image, Inc. to provide
3,5MM micrographic services in conjunction with the City-wide Vital Records Protection and
Microfilming Program. Bid 11-91 provided for up to three renewal periods. This represents the third
and final renewal. This item will be rebid next year.
On 8/12/91 the purchase' order was amended to ,add a line item for a 35MM silver duplicate roll and
on 8/18/92 the purchase order was amended to add' a line item for alphabetizing microfiche. These
amendments were added'to provide an additional security roll under certain conditions and to
allevi~te City staff from spending many hours sorting thousands of fiche.
Micro Image, Inc. has agreed to extend the contract with no increase in price.
The Purchasing Manager concurs with the extension of this contract.
Funds have been ',,,ct~c::.d in the Clerk's 93/94 operating budget, Professional & Other Contractual
Services, to continue with this program.
Reviewed by;
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACH
Other
II/A
~
ilIA
ilIA
Originating Dept; ,~
City Clerk Dept'~
C08t~; $ 17.000.00 (Est.)
, Total
User Dept;
$
Current Fiscal Yr.
Coomission Action;
o Approved
o Approved w/conditions
o Denied
o Continued to:
Various
FLnding Source:
o capital Imp.
Dt'l Oper!lt Ing
o Other
Attachments: .
., e.X1-(X\'5~Ol'\ l <.~~r
i
S~ ttcd by:
j{~<A'c..~ J
d1~ Managcr
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Advertised:
Dllte:
, Paper:
B lIot Requi red
Affected Parties
{t.J . ~ 0 lIotified
o Not Rcqul rcd
I'
c.: None
. Appropriation Code;
. 010-09700-530300-513-000
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PRO A::CESS S'r'ST8'S
284 Fe2' 5EP 09 '93 13107
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sept:anber 9,1993
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CYN'rHIA GOUDEAU
CITY CLERK
CI~Y OF CLEARWATBR
112' South Osceola
Clearwater, 'Fl., ~4616
"
Dear !-Is~Goudeau:
please acoept this lettex'as consent from MICRO Il1AGE INC;
to continue Microfilmin9 Services for the CITY OF CLEAR~lATEa
under the specifications outlined~in BID# 11-91 for additional
twelve (12) mon~ peri~d 10-1-93' thru 9-30-94.
Condi~1ons and-prices as quoted.
"
erelYb
awn Rica
, presidant
lo1icro Image In'c.
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1308 N. Ward ~ Suite B: Tampa, 'FL 33607 '. 81 ~.289-8091
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~.~~.{~ (~:"~ :~:>.: :. :\ ~ ,'. ." o'~2f:~
City of Clearwater
1:' ,The'City is seeking a firm to furnish micrographics services
for the filming of records for the City ~f Clearwater. This, is to
be accomplished in three 'phases as follows:
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t, INVITATION TO BID
eM b.lA-#~~
MICROGRAPHICS SERVICES'
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Phase I
Vital Records' [includes
approxima~ely ,850,000
letter/legal images and
22,'000 drawings'
(Engineering, 'Building-f]
TIME: Completion by
12/31/91
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, 'Phase II,
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Records wi th permanen:t
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Reten~ion Requirements
[includes appro~tely:4.8
million :. letter / legal
images] ,
. TIME: Starting at
completion of Phase I and
continuing as expeditiously
as, funding allows
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'Phase III
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. ,Ongoing, filming of reqords
whose reten,tion, volume,
or rate of accession make
filming feasible as
determined by the ,city
Clerk'
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BID SUBMITTAL REQUIREMENTS '.
.1
All filming is to be done in accordance with Florida 'Statute
1B-26 .0021 (copy attached). Testing will 'be done to assure 'that
the microfilm meets minLrnum standards and a certificate a~testing
to same will be provided at various intervals to be determined at'
a' later date. All microforms must be, clearly labeled to show their
conten't:s'. Film must have minimum of dual level blipping.
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"Bid should be shown as per image cost for each of the
microforms proposed (see attached Bid I~em List). The successful,
bidder' shall supply one (1) silver origina,l and a minimwn of one
dia~o duplicate. If more' than one duplicate is required, the
bidder shall, supply any additional duplicates for no more than the
cost of the first duplicate.
"
There shall be_a maxi~um ten working day turnaround from the
time records are picked up 'from the City until they are returned
with the film. If either or both of the alternates areaw~rded,
the turnaround time will be extended,' to allow for the performance
of these tasks. The successful 'bidder is responsible for
transporting all recor~s and film.
The successful bidder must have the ability to retrieve
requested information and transmit same'to requestor within four
hours by ph~ne, fax, or other reasonable method.
,
OPTION #1 - DOCUMENT PREPARATION
The.bid shall include a charge for document preparation which
shall include, but not be limited to, removal of staples, and paper
'clips, straightening corners, repair of minor tears, etc.
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, OPTION' #2
INDEXING
. The bid shall include a charg~ for i~dexing the film in such
a manner as'to facilitate retrieval of documents.
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The inclusion of the options in the final contract shall be
the City's choice.
2. Per~od of Contract
, ,
'The prices bid must remain 'firm for twelve months from date
of award.
3. Contract Extensibn'with Price Adiustment
The contract'will be automatically ~xtended f07 up to three
(3) additional, twelYe (12) month periods provided neither party
gives notice of intent to cancel in writing at least sixty (60)
~ays prior to termination of 'the current contract period .",' Such
extension shall be under the same terms and conditions as the
" '
original contract qnd is 'subject to appropriation of funds by,the
City Commission.
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Contract prices may ,be adjusted'annually in ,an amount not to
exceed the Bureau of Labor Statistics Conswner Price Index total
, '
(C. P. I.) for the, twelve months, preceding the current contract
anniversary date.
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4. Award of Bid
. City. reserves the right to award bid to the most
responsive/responsible bidder in each format.
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BID ITEM LIST
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CLEARWATER, FLORIDA 34618-4748'
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City Com1p~ssiOIl "
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MEMORANDUM
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TO:
Michael J: Wright~' ~ity'Manager
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'FROM:
Fred A.. Thomas, Commissioner
COPIES:
Mayor, Commission
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DATE:
$eptember 13, 1993
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, . RE: Computers for : I.:ega I 'Department ,.
**********************************************************************~. I
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'Attached is a Interdepartmental Correspondence .f~om M.', A., Galbraith/Jr.,
City Attorney concerning the above referenced topic. Please agenda this' topiC
f<:Jr an: upcoming Commission: Meeting.' , '
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RE:
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Computers for Legal Department
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: .~CITY' OF. CLEARWATER.
Interdep~ rtrilent'~lh~pr<<~.sponde~ce Sheet
, COlV!lV:I~SION' ' '
PRES~,
Date
CITY CLt:Hi\
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FROM:
Commissioner Fred ~hom~i '~ ,
I~. .P.. .Galbraith, Jr. . CitYAttorney~
SEP b 2 '993
TO: '
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'DATE:
September 2/ 1993
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In response to your September 1 memorandum, the request 'for computer, upgra~es fC?r '
the Leg'al Departmerit is 'conta i ned w'ith; n the cityw,; de computer.iiat ion plan Vih ich,
was on ,your agenda.- 1 ast Monday and 'approved; That 'approva 1 did n'o'tauthori ze-~the
upgr'ades. In the normal c'ourse of events you \'dl1 have two,niore ,opporfunities ",".-'
to vote on the upgrades I for' eacll department--once when yo'u vote ori ,the' city IS'
budget and aga'in wh.e~ th,e request to approve the 'specific purchase come's up.,. SOl " '"
this subject can be ,discussed as ear1y,,-~s' tonight. , ,. , '
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,1 will schedule the request ,for 'computer upgrades for the. Legal Dept.tf,tment as an
,item.'to be discussed and acted upon by the'COImilission at the next'availab,le:
meet i og ;: samet ime , in October / ' as, you -requested.' " "
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:Copies:
> Mayor' and City Commission'
Laura, Chase, CIS ,Director
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