08/30/1993
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ACTION AGENDA ~CLEARWATER CITY COMMISSION MEETING. August 30,1993'.'9:00 A.M.
o
Welcome. We are glad to have you join us. If you wish to speak please wait to'be recognized, then
state your name and address. Persons speaking before the City Commission shall be limited to 3 '
minutes. , No person shall speak more than once on the same subject unless granted permission by
. ,the City Commission.' ',' .
a)
b)
.". "
: I J.
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,1;.: ,>'
1. Service Awards'
2. Approval of Minutes
1. Employee of the Month for August, 1993 .
presented to Holly Ausanio, City Clerk
Department.
, 2. None. '
3~
PRESENTATIONS
o
Snair v. City - Mickey
Florida Orchestra (not before 1 O~OO a.m.)
:3a
Closed Meeting re: settlement, set for
9/?/93 at 4:30 p.m. '
John Hyer, Presi,dent Florida Orchestra,
requested financial support from the !=i~y.
3b
CITY MANAGER REPORTS
4.
, ,
Renewal of contract for Digital VAX 4000
hardware & operating system software
mair1tenance to Network Computing Corp
(NCC), Charlotte, NC, for the period
10/1/93-9/30/94, at an est. $30,200 (AS)
Extension of contract for Unisys A-4 & A-6
computer software licenses to Unisys Corp,
Tampa, FL, for the period 10/1/93-9/30/94,
. at an est. $37,380 (AS)
Extension of cont~act for Unisys A-4 & ,A-6
computer maintenance to Unisys Corp,
Tampa, FL, ,for the period 10/1/93-9/30/94,
at an est. $79,800 (AS)
Purchase & installation of a relay hub and a
four node WaveLAN Wireless Local Area
NetIJVork,from NCR Corp., Orlando, FL, for
a sum not to exceed $28,820; authorize 5
year lease/purchase thru AT&T Credit Corp.
(AS)
Approve City's Long Range
Computerization Plan (AS)
, '
Amend~ents 'to City~s Firm Transportation
. Service Agreement dated 10/1/91 and
commensurate amendments to the General
Service Agreel1)ent dated 11/16/89 (GAS)
"
5.
6.
7.
8.
. 9,.
, 8/30/93
4.
Approved.
5.
Approved.
6.
Approved.
7.
Approved.
8.
Appro~{ed.
'.
9.
Approved.
1
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10. 2-year Contract (9/5/93-9/30/95) for
purchase of cellular telephone service to
GTE Mobilnet, Cle'arwater 1 FL, at an est.
$75,000 (GS)
11. Assignment of lease for marina building
room 8 from Bikini BU,ttons, Inc. d/b/a
Marina One-Hour Photo to Starlight
, Holdings, Inc. (MR)
'12. C.O.1I2 and Final to Elevated Storage Tank
Rehabilitation Project to Damon .
Construction, Inc., Tarpon Springs, FL,
increasin'g scope' of work &, value of'
contract by $6,982.40 for a new total of
$405,266.40 (PW)
13., $94,560 increase to Purchase Order'
II 1 872-91 for furnishing polyphosphat'e and
. providing chemic'al feed, monitoring' and
maintenance of a copper corrosion control
fee system to Sper Chemical Corp.,
Clearwater, FL, fo~ the period 617/91-
6/6/94 (PW)
14. . Contract for crushed shell to Leisey Shell
Corp., Ruskin, FL, for the period 10/1/93-
, 9/30/94, at an est. .$13,000 (PW)
15., Contract for type 1 Portland 'bag c'ement to
Holnam, Inc., Tan;\pa, FL, for the period
, 1.0/1/93-9/30/94, at an est. $12,000 (PW)
16. Contract for type 1 Portland bulk cement to
. National Portland Cement Co., Palmetto,
, FL, for the period 10/1/93-9/30/94, at an
est. annual cost of $33,060 (PW)
1 7. Contract for hauling of rock, sand and shell
. .
to be picked 'up' at 'various mines and
delivered to the City by Norred Trucking,
, Inc." Tampa, FL, for the period 10/1/93-
9/30/9,4, at an est~ annual cost of $55,981
(PW) ,
. 18.~ Extension of contract for mowing
'Clearwater, Airpark for a 3rd year with'
Greenturf Services, for the period 1011/93-
9/30/94, for a total cost not to exceed '
$18,700 (PW) ~
19. Res. #93-47 - approving Pipeline Crossing
Agreement with CSX Tra'nsPo,rtatioh, Inc.
(PW) , '
20. Staff report on Neon Lighting (PLD)
8)30/93
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1 O. Approved 1-year contract.
11. Approved. Set policy that in the future
leases to for-profit organfzations will require
a personal quarantee or 3 years of audited
financial statements,
12. Continued to 9/2/93'.
13. Approve~:L
14. Approved.
,\
15. Approved.
16. Approved.
17. Approved.
. ,
18. Approved.
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19. Res. 1193-47 adopted.
20. Staff ~o bring back regulations.
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21. Received & Referred.
Receipt/Referral - Annexation, Land Use
Plan Amendment to Industrial and IL Zoning
for property located at 2188 & 21 90
Sunnydale Blvd., Clearwater Industrial Park,'
part of Lot 2, 1.24 acres m.o.!. (Sunshine
Pro'parties 'A93~21 , LUP93.29) (PLD)
Staff presentation re: facade inlpr~vement,
program, allocate $25,000 ofCDBG funds
for FY, 1993-94 for program (PLD) ,
,Marine Advisory Board - 1 appointment
(eLK)
Clearwater Housing Authority - 1 .
appointment (CLK) .
(Cont..'from 8/19/93) ,MPO request - Res.
'#93-51 - approving ,a new interlocal
agreement governing the MPO;
'reappointing Commissioner Thomas as a'
,voting member (CLK) ,
(Cont. from 8/19/931 FY 1993-94 HOME
Funding Agreement with Pinellas County
for utili?:ation of funding to be provided
under the HOME federal housing program
(PLD)
S~n Bank Building
27. Continued to 9/2/93.
22. Approved conce'pt & established rules. '
23.
23. Appointed F. David Hemerick.
24.
24. . Reappointed Robert Aude.
'I
25.
25. Res. fl93-51 ~dopted.
',i
26.
'26. ,Approved,.
27.
CITY ATTORNEY REPORTS'
First Reading Ordinances'
.,. 28. (Cant. from ,81.19/93) Ord~ #5434-93 -
Relating to appointive boards and
committees; amending Sees. 2.063, 2.064
& 2.068 to require that' members be
residents of the City, except for the
Community Relations Board; prohibiting city
employees from membership
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28. Continued.'
"
Resolutions
30.
Res. #93-32 - Revising fee schedule for
, tree removal permits ,
Res. #93-49 - Dedicating 45'
, ingress/egress easement lying across city.
owned parcel of property located W of
, Sunshine Dr. - for ~anitation complex
29. Res. #93.32 adopted..
30. Res'-1t93-49' adopted.
8/30/93
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31. Other City Attorney Items
32.
, ,
a)
b)
c)
d)'
: e) ,
f)
g)
31. None.
City Manager Verbal Reports
32. a) 9/28/93 a~ 10:00 a.m.
b) Cons'ensus not to pursue.
c) City Manager & Commissioner Deegan to
negotiate agreement w/CHA.
d) Declined.
e) Decljned~
, f) Approved.
g) Stop operation of downtown trolley
ASAP; Target 1/1/94 to start new venture.,
Set Sign Variance Meetings
(Cont. from 8/19/93) Direction re: Sign
Ordinance recommended by Businesses
Involved in Government, Inc.
(Cont. from 8/19/93) Clearwater Housing
Authority re: SHIP
Direction re: Elliott request
Direction re: Heidenreich request
Chamber request re: Jack Russell Stadium
Continuation of downtown trolley
33. Commission Discussion Items
33. a) Received & Referred.
b) Approved' extending lease to 1 2/94.
c) Approved amendment. ' ,
d) Direct to Code Enforcement Task Force.
e) Continued to 1,0/4/93;
f) City Manager to investigate cost of
salaried court reporter & computer
equipment.
g) Approved $25,OOO/Commissioner, .
$30,OOO/Mayo'r and secretarial position fo
serve Commission. Place on November
1993 ballot for salary to be effective
1/1/94.
h) Letter supporting opposition to
SWFWMD tax 'increase, to be written.
i) Authorized Commissioner Thomas to meet
with City Attorney, City Manager, Police
Chief & State's Attorney.
a) IsayGul1ey request re: N. Garden Avenue'
property
b) Pier Pavillion Lease
c) Beach Diner Lease
d), (Cont. from 8/19/93) Beautificati.on,
Committee recommendation re: parking on
front lawns
e) '(Cont. from 8/19/93) Commission R'ules
f} (Cont. from 8/19/93) Minutes Production
(Court Reporter) ,
g) Commission Salaries
h) Bradenton SWFWMD letter
i) Vile language on the Beach
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34. Other Commission Action
a) Hildebrandt Inc. M Letter of Agreement
34. a) Appointed Commissioner Berfield to act
as liaison to Hildebrandt Inc. & continue to,
9/2/93.
Thomas requested authorization to request
an Attorney General Opinion re: process
used in purchasing Sun Bank (Atrium)
Building. Continued to 9/2/93. ,
Deeaan' questioned response to letter from
Honeywell re: direct bills from Utility
Company. T~e letter has been forwarded to
Finance .for response.
He 'questioned why recycling bid had not
been placed 011 Agenda as he requested.
8/30/93
4,
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, ,difficulties' with the bid and it may need to '
go back to coin'mitte'e; , " :"': " ,
Berfield q'ue,~tioned 'stat~s of the' Cable, .
Consultant. 'It, was reportep this. would be
brought forWard 01, 9/16/93. ,,'
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'Mayor Rita ,GarVey
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FROM:
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Be~ty J. Blunt, Confidential' Clerk Receptionist
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City ,Commissioners, Michael Wright,:, ~yndie Goudeau
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Presentations at the August 30. 19~3 City Commission Meeting'
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SUBJECT:
DATE; Augu'st 30, 1993
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'The fo1l6wing presentations .wi~l' b,e ~~de at the Aug~si 30, 1993 City Commission. meeting.
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Clearwater City Commission
Agenda Cover Memorandum
U Item 1/
,otln. DO: 30 1993
SUBJECT:
Hardware/software maintenance contract on utility's Digital Equipment
corporatian (DEC) VAX 4000 and peripherals
RECOMMENDATION/MOTION:
Renew contract for Digital VAX 4000 hardware and operating system software
maintenance to Netwark Computing Corporation (NCC) of Charlotte,
,North Carolina, at an estimated $30,200.00 for the period of October 1, 1993
through September 30, 1994, Sole Source, as per city Code Chapter II,
section 2.564(B)
~ and that the appropriate officials be authorized to execute some.
BACKGROUND:
The city utilizes the VAX 4000 computer for utility Billing. The system
produces bills and maintains billing/service records for approximately 43,000
Clearwater utility customers.
Network Computing Corporation (NeC), the vendor that developed the utility
Billing software, is authorized by DEC to contract for hardware and system
software maintenance agreements. The service is ultimately provided by Digital
Equipment Corporation regardless of who sells the agreement and the cost of the
maintenance contract is the same whether purchased from NCC or directly from
DEC. The city is provided maintenance in the event of hardware or system
software failure, as well as dial-in telephone software and hardware support.
By contracting through NCC, the City receives an additional layer of software
support through the NCC staff, at no additional charge. Since the ultimate
source and cost of the service is DEC, the authorization for the contract is
requested under the IISole Sourcell section of the Code of Ordinances.
This contract will provide service on the VAX 4000 Monday through Friday from
8:00 a.m. to 5:00 p.m. with four hour response time. The equipment has been
very reliable since the installation of the hardware in July, 1990. The four
hour response to failure has been requested due to the highly visible customer
service position of the utility system.
Reviewed by:
Legal
Budget
Purchasing
Risk Hgrnt. .
CIS
Ar.H
Other
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Originating Dept:
DOIIS/C.I.S.
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&'b&
Co~ts: $ 30,200.00
Total
U~cr Dcpt:
DOIIS/e.1 . s.
t 000.00
Current fiscal Yr.
Conmill~ion Action:
o Approved
o Approved w/condltions
o Denied
o Cant inued to:
Advcrtillcd:
Dnte:
Pilpcr:
~ Not Rcqui r'cd
Atfcct(,>d ('artics
o Notified
~ Not Requi rcd
rlroding Source;
o Cilpi tol lr~.
o Operat H19
o Other
Attachments:
o None
Approprlo t Ion Codc:
555.09660.546200.590'000
o Printed on recycled paper
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:"';,:.!;SEirvices., Computer,: Information/Services ;',..,:Equipmentlser.v.ice and,~'Repair':'other:; ,j.,':,
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Clearwater City Commission
Agenda Cover Memorandum
t:::::': I t em II
::=Jn9 Date:
IU; 3 0 1993
SUBJECT:
Renewal of software license on annual basis for Unisys A-4 and A-6 mainframe
computers
RECOMMENDATION/MOTION:
Extend a contract for Unisys A-4 and A-6 computer software licenses to
Unisys corporation of Tampa, Florida at an estimated amount of $37,380
for the period of October 1, 1993 through September 30, 1994, Sole source, as
per city Code Chapter II, section 2.564(B)
lllI and that the appropriate officials be authorized to execute some.
BACKGROUND:
This license gives the City of Clearwater authority to use the proprietary
unisys Corporation system software' that is required in order to utilize the
Unisys A-4 and A-6 mainframe computers. This software was leased for a period
of five years at the 'time the computers were purchased. The lease terminated
June 30, 1993 and monthly license payments are being made through the end of
fiscal year 92/93. '
The A-4 15 currently used only for Payroll, Occupational License, Assessments
and Inventory. The City purchased a replacement Inventory System as part of the
Ross Finance package, so this application will be moved off the A-4 in the near.
futUre. Computer Information Services will be studying the benefits vs. the
operating costs of maintaining Payroll on the A-4. Until this issue is
resolved, it was determined that a monthly lease would be the most beneficial
as it would not tie the City to another five year lease program. The monthly
lease would allow us to terminate the software license at any time with only
one month written notice to Unisys. The -cost of the software license for the
,A-4 computer is $19,200 per year.
The Police Department, which uses the A-6 for Computer Aided Dispatch, is about
to undertake a study to determine the direction of computerization for the
Department as a.whole. A Request for Proposal (RFP) for this service will be
finalized in August, 1993. This consulting project is in the budget, and will
be brought forward to the Commission when a recommended vendor is selected from
, '1
Reviewed by:
Legal
Budget
Purchasing
Risk Hgrnt.
CIS
ACH
Other
N/A
~4
-~~
N/A
Originating U~t:
OOAS/C.l. S.
}JV Cost!!:
2
~'p
S 37.380.00
Total
Coomi!!sioo Actioo:
o , Approved
o Approved w/condl t Ions
o Denied
o Continued to:
U!!er Dept:
OOAS/C.I.S.
$ 000.00
Curl'c:nt riscnl Yr.
Advertised:
I Date: '
Paper: .
,I ~ Hot Requi red
~ Affected Pnrtics
o Notified
o Not r.cqui red
Fundin!) Source:
o cnpi ta I I ",po
S Opernting
0' Other
Attnchmcnts:
r!J None
Appropriation Code:
555-09860-546200-590-000
010-01144-530300-521-000
.n.
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~~fi~~i~~l1\~'i~~r\~~t:~~t/~;,~/,.:,.\1~"';:(;' ..I!~.~ ~~:;:: ',.': . '-1 ~ I" .. ,. II" ,,: . ,_4, ...:-.....\....X..'E~/.i.' .:'< .~>:'. > 'd::>.;.}~~;\t~
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,~., the RFP 'response~:
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.'':-: ,not, reasonable ,to lock
':(,~,'rrhe "'~icense 'fe~ for
until a
the
the'A-6
,
consultant ishii~dand this ~~udy ~6mpletedi it was
city irito ~notherf{ve year agreement'with Unisys.
computer' is $18,180 'per. year., ','
I ' . . , ! '
0,
"
"
.. ,Tl)e city Mciuiag~rrs, ~isca:l yeal; 93/94:'.rec"ommended budget'in'ctuqe's
',:"',:balance .of. $176,,670.00, ,as of Octobe'i:", 1, 1993; ...in ,the Department
Adm~nistrative Services, c~mputer Informa,tion':services 'D~vision( Equipment
Service 'and RepaiJ::-Othe'r, code 555-0,9860-S462qO-590-000'" The ci tY,'Manager f s
recommended budget includes, an ,available balance of $77,04'0 as of ,october 1,
1993 ' in' ,the Police Department, Other Contractua'l Serv ice, co~e'
.' 010-01144-530300-521-000. " '
an
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ClealWalcr City Commission
Agenda Cover Memorandum
~Itcm /I
~Dntl!:
/JOO 3 0 1993
SUBJECT:
Renewal af hardware/software maintenance contract for Unisys A-4 and A-6
mainframe camputers
RECOMMENDATION/MOTION:
Extend a contract for Unisys A-4 and A-6 computer maintenance to Unisys
Corporation of Tampa, Flarida at an estimated amount of $79,800 for the periad
of October 1, 1993 through September 30, 1994, Sole Source, as per City Code
Chapter II,' Section 2.564 (B)
1m and thot the upproprinto officials bo authorized to eXQcutc same.
BACKGROUND:
The city currently uses the Unisys A-4 mainframe computer, located at
Computer Information Services, for the, Payroll/Human Resources, Assessments,
Occupational Licenses, and Stores Inventory systems. The Unisys A-6 mainframe,
located at the Police Department, provides Computer Aided Dispatching and
'record keeping for the Police, as well as a testing environment for Payroll
modifications on a test payroll system.
The effective use of the mainframes and the timely processing of the above
applications are dependent' upon the computers being in good working order. The
most timely means ta accomplish this is, a rnai'ntenance contract with Unisys, the
computer vendor. Only Unisys can provide support for both hardware and
operating system software.
, ,
The contract will provide service on the 'Unisys A-4 Monday through Friday from
8:00 a.m. to 5:00 p.m. at a cost of $28,960 and A-6 service (7) days a week
'(24) haurs per day at a cost of $50,840. This enhanced level of ser~ice is
: necessary on the A-6 to provide the minimum equipment downtime in the event af
failure of the critically important function of Computer. Aided Dispatching. The
maintenance contracts include on-site hardware maintenance in the event of
failure, preventative maintenance, system software upgrades, and telephane
support in the event of software failure.
Revfevcd by:
leglll
Budget
Purchasing
Risk Momt.
CIS
ACM
Ot~er
I 0 .. . 0
: rlglnatlng cpt:
~ I OOAS/C.J.S.
F~=A
~ User Dcpt:
-0 ~v OOAS/C.I.S.
N/A
CostJ-::
...!...l2.. 800 . 00
Totat
commission Action:
o Approved
o Approved w/condltlons
o Denied
o Continued to:
(J bL--
89':; V
$ 000.00
Current fisenl Yr.
~ f2-VJ
Advertised:
Dnte:
'Pflpf,;'r:
o Not Requi red
Affectl.>d I'art ies
o NOl ified
o Not Requi red
funding Source:
o Cnpital Imp.
o Operat ing
o Otht'r
Attachments:
(>) Nont'
Approp t. i a t i on Code!:
555'09B60'5~6200'590-000
010'011~~.530300'521'OOO
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, Clearwater City Commission
Agenda Cover Memorandum
~ Item II
.', ' Dot.:
MJG 3 0 1993
SUBJECT:
WaveLAN wireless Local Area Network for the Parks and Recreation Department
RECOMMENDATION/MOTION:
Award a contract for the purchase and installation of a relay hub and a four
node WaveLAN Wireless Local Area Network from the NCR Corporation of orlando,
Florida, Sole Source purchase as per City Code Chapter II, section 2.564(8),
for a sum not to exceed $28,820.00, and authorize a five (5) 'year
lease/purchase through AT&T Credit Corporation
ra ond that the opproprlate officials bc authoriZt'd to exccutc saihC.
BACKGROUND:
Presently, the Parks and Recreation Department has 55 micro-computers (and/or
work stations) installed in 17 separate, facilities serving the needs of over
85 computer users. Each of these 17 locations currently processes data
independently and has no data communications link with any other facility.
'Data transfer between these and other facilities is currently accomplished by
telephone, hard copy printouts (frequently requiring re-entry into another
computer), or by "sneaker-net II (hand carrying a computer ,disk to another
facility) . These existing methods are both time corisuming, subject to errar,
and inefficient.
The NCR Corporation (an AT&T Company) has a IIsole sourcell product called
WaveLAN. WaveLAN is a wireless local area network which, by the use of
directional antennas, can connect remote sites separated by a line-of-site
distance of up to five miles. WaveLAN features a data transfer rate of up to
2 megabyte per second; up to ~o times faster than current telephone technology.
No FCC license is required for WaveLAN as it operates in the 902-928 Megahertz
Industry, Science, & Medicine (ISM) band.
This product is currently in use by Sarasota county ,(7 locations), the
R. P. Scherer North America Corp. of st Petersburg (3 locations), and Charlotte
County, Government (4 locations) with excellent results and plans for future
:t. 000.00
Current Fiscnl Yr.
COllmission Action:
o Approvcd
o Approvcd w/conditlons
o Dlmied
o Continued to:
Roviewed by:
legal
Budgct
Purchasing
Risk Mgmt.
CIS
ACM
Othcr
~
~.~
originating Dept:
Admin. servlceB/C.I.S.
.5bL.-
Costs: $ 28.820.00
Totnl
~fJ
Advcrtitied:
Dllte:
Paper:
~, Not Requ'j red
Affected Pnrties
o Not if I cd
~ Not Rcqul red
rlXldino Sourcc:
o Cnp! till llllP.
n Operntino
o Other
Attnchments:
Guarantee letter
YovclAN proposal/diagram
Estimated costs by facility
N/A
/~.
Appropriation Code:
315.94797
o None
o Prlntcd on rllcycled pnpcr
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,expansion. Wave LAN has"beeD under, review by Computer Information Services, the
. , Parks and Recreation Department, and the Police department for 'almost two
: years. The product has passed a preliminary demonstration between several of
our facilities. ' .',"
. ,'The funds necessary fo~ the initial WaveLA~ installation connecting' a minimum
; 'of fiye Parks and'Recreatian facilities are outlined in the City'S
Computerization Long Range Plan (#9005'), and; are contained in the budget for'
", 'FY 1992/93 (CIP '#315-4797) .
, ,
city staff recommends the purchase and ,installation of this WaveLAN system from
:T,heNCR Corporation to interconnect, the following, sites: Parks Administration,
Morningside Recreation Center, and the Long Center (City operations). Due to
'topographical concerns, specifically the line-of-sight limitations caused by
the 75' high Highland Avenue ridge, this installation will require a relay,
'. "HUB" to be installed at the 'sid Lickton baseball complex. This "HUB" will,
receive and retransmit the d~ta signals thereby'maintaining the, required
line-of-sight signal integrity. .
Final purchase of this system will be contingent upon the successful relay of
data, via the hub, between the listed remote sites and the: Parks Administration
local area netwark currently installed in the city hall Annex. These, three , "
',locations will form the nucleus for operational experience, training, and
, future expansion of ,this' state-of-the-art data communications system which may
,b,'e able to. be expanded to include other' City Departl~ents. 'NCR has offered a
written money-back guarantee if we are not satisfied with the WaveL~N product.
'As 'of July 20,1993 Appropriation Code 315-94797 'has a balance of $30,571.00.,
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JUly 28, 1993
Nett Curroul11ln
Orl.llldo District
291 9ourhhl\lIll1m,
MalUtlnd. Florida 32751
Tel~ph<1l1~ .S,df5l 401 815-8282
"
, ,
City ot clearwater "
Parks and Recrea~ion Departu~n~,
10 So. Missouri Ave.
Clearwater Florida 3461~
John Russell '
'"
Dear John,
, i
'Per our phone conversation, ,if ~he city ,of Clearwat~r is
'dissatisfied wi~h the Wavelan produotatter 1nstallation or feels
that it ,does not meet' your expeotation,,' the City would be able t.o
return the product to,AT&T/NCR. The ~it.y of Clearwater would not. be
responsible for any charC)es or payments related to the Wavelan
product' 'or any of 1. t 1,8 required senrices.
AT&T/NCR and the IS organization for ~he city of, Clearwater 'have
join~ly developed a plan for best possible performance and results
for the Parks and Recreation Department.
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P.3,'5
it4 . ~
W A VELAN PROPOSAL
At the request of the Computer Services Division of the City of Clearwater, Florida, tJle NCR
Corporation of Maitl~d, Florida would be happy to submit the following proposal:
To interconnect the computer systems at three Clearwater Parks and Recreation facilities through
the use of WaveLAN technology. TIle three facilities are: The Parks and Recreation
Administratlon local area network currently located in the City Hall Annex at 10 S. Missouri
Avenue; the City of Clearwater local area network located at the Long Center, 1501 N. Belcher
Road: and, the Morningside Recreation Center local area network located at 2400' Ham
Boulevard.
WaveLAN is a wireless Jocal area network which, by the use of dhectional antennas, can
connect remote sites separated by a line-of-site distance of up to five miles. WaveLAN features
a data transfer rate of up to 2 MBit/sec; up to 10 times fol' WaveLAN as it operates in the 902-
928 MHz Industry, Sci,ence, and Medic1ne (ISM) band.
Due to topographical concerns (Attachment #1), specifically the line-of-sight limltatlons caused
by the 75t high Highland Avenue ridge, this installation will require a relay "HUB" to be
installed at the Sid Lickton baseball complex. This IlHUBtI will rec'eive and retransmit the data
signals, thereby maintaining the required llneMofRsight signal integrity.
The estimated maximum (worst case) cost of this installation is $28.,SZ9.0Q (Attachment #2).
Some of the variable costs which could lower the individual site costs and permit additional sites
to be brought on line include: City personnel perfonning some of the installation and/or test and
allgmnent workj satisfactory perfonnance from City-owned AT computer equipment negating
the purchase of the Micro Channel PC's listed in Attachment if2: nnd the use of City supplied
equlpment, cable, parts, and supplies.
The success of this project. us with all of our installations. bOtJl in tenns of technical
performance and customer satisfaction ls extremely important to NCR. Therefore, If this
installation 'does not m(".et the standards of perfonnance represented by NCR, the City of
Clearwater will be under no obligation to purchase the system, and further. all WnveLAN related
equipment will be removed, and the sites retwned to an /titS wasil condition by the NCR
Corporation at no cost to the City. '
Attached #3 lists several references to WaveLAN users in your geographical aren. Please feel
free to contact them for additional infonnntion, or to arrange for a visit to their facilities to see
first hand how effective and reliable WaveLAN technology really is.
,
1 have also included a package or technical infonnation explaining exactly how the WnvcLAN
system works. Please feel free to contact me at any time if I may be of further assistance.
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ESTIMATED WAVELAN COSTS BY FACILITY
I " I Cost/Each I I
Facility/Item Total
CITY HALL ANNEX
1, Micro Channel PC ,2800.00 2,800.00
1 PC-MC Network Interface Card 695.00 '695.00
1 External Directional Antennae 1500.00 1,500.00
1 Misc. cables, parts, etc 200.00 200.00
1 Installation 850.00 850.00
Sub-total---> $6,045.00
EACH RECREATION FACILITY
,
1 Micro Channel PC 2800.00 2,800.00
1 PC-Me Network Interface card 695.00 695.00
1 External Directional Antennae 1500.00, 1,500'.00
1 Misc. cables, parts, etc 200.00 200.00
1 Installation 850.00 , 850.00
sub-total ---> $6,045.00
# of Facilities ---> 2 $12,090.00
The ~'HUB" (at sid Lickton Field #3)
1 Micra Channel PC 2800.00 2,BOO~00
3 PC-MC Network Interface Card 695.00 2,085.00
3 External Directional Antennae 1500.00 4,500.00
1 Misc. cables, parts, etc 300.00 300.00
1 Installation 1000.00 1,000.00
$10,685.00
GRAND TOffAL---> $28,820.00
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Clearwater City Commission
Agenda Cover Memorandum
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SUBJECT:
city of Clearwater computerization Long Range Plan
RECOMMENDATION/MOTION:
approve the city of clearwater computerization Long Range Plan
~ and that the approprtote officials be authorized to execute some.
BACKGROUND:
To ensure coordination of automation efforts in the city of Clearwater, the
Department of Administrative services, Computer Information Services Division,
is responsible far the administration of a long range plan for all acquisitions
of computers, software and computer related equipment. The Plan includes all
automation projects proposed for the next five (5) years, with a value of $500
ar more, although smaller items may be included if the department director
desires. The Plan was last approved on May 21, 1992.
The purpose of this document is to provide a blueprint and strategic plan for
future purchases, as well as a workable budgeting tool for City management and
staff. In and of itself, it is not binding, as all major purchases still
require commission approval.
Attached please find the praposed Computerization Long Range Plan respectfully
submitted for,your review.
Use Dcpt:
DOAS/C.I.S.
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Current Fiscal Yr.
COfIIIIission Action:
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Costs: $ 000.00
Total
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Paper:
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~ Not Requl red
fLnding Source:
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Mtochmcnts:
Computerization Long Range
PIon - provided previou 1y
Appropriation Code:
N/A
o None
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CITY O'F 'CLEARWATER,
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Dep~rtment of Administrati,on Seryices
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COMPUTERIZATION
LONG ,RANGE PLAN
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Revised: .April, ,1993
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City of Clearwater - Department of Administrative Services
Computerization Long Range Plan
Introduction
The Computerization Long Range Plan is a 5-year planning document for all computer related,
purchases of $500 or more. Projects of lesser dollar amounts are also included at the discretion
of the Computer Information Services' (C.I.S.) manager.' Software under $500 is frequently
included if associated hardware is part of a larger project of $500 or more. The City Manager
may require projects relating to a new City Service, or computer items for a department that has.
no computer equipment, to be included in the Plan even if they are under $500.00. All computer
related purchases, of any value. continue to be reviewed by the C.I.S. Manager prior to
purchase. ' ,
The Plan Is administered as follows:
A) Schedule ,
1) Commission review of the Computerization Long Range' Plan will occur during tlie first
half of each year. All projects for both the current and next fiscal year should be in the
plan at that time. Any computer related purchase of $500.00 pr more, which is not
included in the plan, will have to be extensively justified.
B) Plan modification Procedure
1) The Computerization Long Range Plan will be reviewed in March each year. The C.I.S.
Manager will make recommendations on the existing plan, then send each applicable
Department Director? copy of their section. The departments will be asked to review the
document, make appropriate changes/additions and return the updated plan to C.I.S.
within three (3) weeks.
If any Depart'ment has questions or problems with the Plan they should contact the
C.I.S. Manager.
2) The Plan will be submitted to the Director of Administrative Services, the Assistant City
Managers and City Manager in April with Commission review as requested by the City
Manager.
,
3) If an emergency item needs to. be added to the plan prior to the next Commission
, review, and if an agenda item is required for the item, a statement such as lIand amend
the Computerization Long Range Plan to include project XXXXli will be added to, the
agenda item. '
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))epartment 'with, a Long. Range Plall' number. Eme'rgencles should be kept to . a'
minlmumt they should not be used to circumvent ~he careful planning for 'the acquisition
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C;' Replacement Equipm~nt
'1. C.I.S; will help departments prepare to purchase replacement equipmentt by notifying ':
them of the age of their ,equipment during the' budget preparation pro~ess.each year.
Replacement equipment shouid be'included In the Plant,and'a note'should be made In,
the ',description of the project to Indlca~e, tha'! It pertains to replacement equipment., , "
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City of Clearwater .. Departmen~; of Administrative Services
Computerization Long Range Plan
Format
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. Each department is encouraged to submit a cover page, stating the current level of
. computerization in each area and the anticipated future direction. Details of each project
, follow the cover page. Some departments have a cover page with no additional projects.
These areas are' active in automation planningl but do not have any projects over the
. $500.00 guideline. . . .
Projects are numbered based on the calendar year in which they were submitted. For
example, ,a project beginning wi.th "90" was submitted during calendar. year 1990. this
allows the reader to determine how many years a project has been on the plan and how
quickly It accelerated through 'the various phases. " . .
Included In the back of the Plan are summary pages, showing a total dollar flgur'e for
each different IIphasell. '
.J
Recommendatlolls for additional changes to the City of Clearwater Computerization Long
Range Plan are ~elcome at any time. Please contact the C.I.S. Manager.
, Project phases are as follows:
Phase 0, = C~rrently Active (Already purchased/ordered)
Phase 1 = FY 92/93 Active (But not ordered)
Phase 2 = FY 93/94
Phase 3 = FY 94/95
Phase 4, = FY 95/96
Phase 5 = FY 96/97
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Computer Automation Direction . Executive Summary
The City of Clearwater is constantly faceq with r'apidly changing options in the computer
automation arena. Thtough the use of the Computerization Long Range Plan, C.I.S.
provides automation guidance to the City. It is the responsibility of c.I.S. to ensure that
computerization Is reasonably standardized and cost effective yet still provides the
functionality that the users require. C.I.S. looks primarily at two' major areas. of
computerization when planning for the future - personal computers/networks and City-
wide multi-user application systems.
Personal Computers/Networks
The City currently owns 694 personal computers, including 270 lap tops located primarily
in the Police Department. The desk top PCs are organized into 31 local area networks
(LANs) which use the Novell operating system as their networking software. A list of PCs
in the City, their location and initial date of network installation is attached to this report.
The networks are running one of. three different versions of Novell, as well as city-
Standard applications such as WordPerfect Office, WordPerfect, Lotus, Alpha IV and
FoxPro run time applications. Although some LANs are connected to building wide
backbones (in City HaU, City Hall Annex and General Services), the City does not have
any Wide Area Networking (WAN) capabilities at this time, which means that networks, in
one building cannot share information with networks in another building. AlthoughC.I.S.
has researched several alternatives for connecting the buildings, including 56 kb phone
lines, fiber optics, microwave, coax/cable TV lines and Wave Lan (a cableless system),
~one have proven to be cost effective.
As part of the Budget process for FY 93/94, C.I.S. reviewed all networks in the City and
provided Departments with recommended upgrades for the next two fiscal years. These
upgrades were based on the only known, reliable technology that C.I.S. felt comfortable
with at this time - upgrading Novell and moving to Windows for application/office
management software, and using ,its 486-based PCs. ;
There is a problem with this path, however. It is generally recognized in the industry that
we are on the brink of a major personal computer revolution. This is being caused by the
recent introduction of reduced instruction set computing (RiSe) chips by many major
computer companies. TI,ese chips include the Pentium, Alpha, MIPS R4000, SuperSPARC
and several others. These chips run anywhere from two to four times faster than tl,e
current chips, reSUlting in significantly more computing power for the money. Because of
the power that the RISC chip brings to the desktop, alternative desktop operating
systems and PC-based multi-user operating systems (such as Unix, Open VMS and
Windows NT) suddenly become realistic, obtainable options, instead of using a "layered"
networking system such as Novell.
. '
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Due to the pending consolidation of City Services into a centralized City Hall within the
next couple years. C.1.5. Is recommending pulling a hold on the majority of expenditures
~rlginally planned for next fiscal year. Instead, C.I.S. suggests t11at the City walt to see the
effect on the market place of RISC- based technology, and at that time (approximately
18 months from now) reevaluate the entire PC/Network direction of tile City.. The goal for
the next 5 years is to select an appropriate PC hardware platform and select a
City-Standard PC-based multiwuser operating system, capable of supporting a WAN.
Starting in' FY 94/95. Departments located in tile Centralized City Hall would begin
purchasing upgraded hardware and software as recommended by C.I.S. In FY 95/96,
remote locations would upgrade their systems. FY 96/97 would be devoted to
researching and recommending an appropriate WAN topology, for implementation in
FY 96/97 and 97/98. During the next 18 months C.I.S. will focus on maximizing the use.
of current systems through education and training of City computer users.
The City Department Directors and LAN Administrators need to understand the impact
this IIholdlt will have on users. In many cases, we will not be able to upgrade software. as
the newer software may not run on older machines. CD-ROM drives cannot be installed
Into many of the older networks. Addition of new pes to older networks may not be
feasible, as we are not able to license additional copies of older application software.
Swapping ,of hard drives from older to newer machines and purchasing new, replacement
hard drives for these same machines, may be impossible. None of these issues are
qritical, but it is important that upper management Is aware and provides support to C.I.S.
when users become concerned about our inability to resolve Ulese problems.
There are a few known exceptions to t~is plan. Three of the older networks in the City
(Legal, Clerk and Purchasing) need to be upgraded as soon as possible so that currently
required applications can run in those areas. In addition, C.I.S. can no longer receive
support or training on Novell 2.11 or 2.15. so it would be prudent for tile City to bring all
networks to version 3.11 within the next year.
City Wide/Multi~User Application ~irection
The other major area of computerization in the City is City-Wide/multi-user applications.
This includes systems SUCll as Utility Billing, Financial Management and Human
Resources/Payroll. In the future, it may also encompass a Geographic Information System
(GIS). .
. In the short term (12 to 24 months). C.l.S. recommends the following:
> migrating to the GEMBASE/RDB version of the Ross Financial System
> position C.l.S. to support the Utility Billing System independent of tile vendor
> assess the use/retention of the Unisys A-4 mainframe (which will be paid as of
June 1995L and recommend a direction for tile Human Resources/Payroll System
> research and recommend a direction for implementation for a GIS system
>' assist with the selection of a new Police Computer Aided Dispatch System
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The City needs to be sure that any new, major systems can be interfaced to existing multi.user
systems. Again, the City stands only to gain from the RISC technology and the obvious
homogenization that is taking place between today's true multi- user operating systems and
tomorrow's PC boxes. Since the Finance system and Utilities system both run on DEC
computers, and DEC is the producer of the Alpha chip (which is open systems compatible), we
are well.positioned to take advantage of tomorrow's connectivity capabilities.
~
If the City does move to a consolidated City Hall, C.I.S. recommends moving both VAX machines
into one computer room (FY 95/96) and connecting them together (a process called
IIclusteringll). Clustering allows users to take advantage of. both CPUs for processing power.
Connecting the two computers together provides more computing power than two machines
running Independently. Clustering would give every VAX user transparent access to both
Finance and Utilities (with appropriate security authorization). If the Human Resources/Payroll
and GIS systems were also run on a VAX, or on another compatible platform, users would also
have transparent access to these applications at a minimal cost.
. i
After the V AXs are clustered, the next step will be to .connect all City Hall PC networks to the
cluster, enabling any device in the building access to all VAX-based applications. We will also
be able to utilize the proposed PC wide area network to allow outlying users to connect to any
City Wide application just as if they were in the main City Hall building (FY 97/98 and 98/99).
I
By 1996 the Utilities VAX will be five years old. At that time, a migration to a RiSe-based
processor would probably be beneficial from a cost/performance standpoint. The Finance VAX
will need,a CPU, disk and memory upgrade if the Human Resources/Payroll system is migrated
.to the VAX platform. Again, a RISC solution will almost certainly be the answer. In the event that
Human Resources/Payroll are not move9 to the Finance VAX, the system will still need to be
evaluated for workload/performance by or before 1997.
Researching the possibility of running both UNIX and Open VMS on the VAX boxes is
recommended starting in FY 94/95. This project will be partially driven by the decisions made
In th!3 PC area.
In summary, the City will benefit by tolerating some temporary discomfort, caused by restricting
growth and upgrades of networks, while we wait to see where t,he PC market is reading. In a
year to 18 months we will be able to invest in newer and better equipment at a lower cost.
Once the networks are stabilized, connectivity becomes the biggest issue. This needs to be
addressed both in the PC and multi-user environments to eventually allow users transparent.
access to all City applications. Any additional large applications purchased by'the City need to
easily fit Into this 1I0pen system" philosophy.
During the next five years, resource demands in the VAX systems will certainly increase. As this
occurs, and as the systems age, hardware upgrades will need to be addressed.
Overall, the City Is in a reasonable position to benefit from future technological change without
significantly adversely impacting City operations for the next 12 to 24 mont~s.
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City of Clearwater"
Novell Network Status
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Department/Server(s)
City Hall Annex
j C.I.S:.
Engineering .
Environrj1en~al
Parks
Building Inspection
PAD. ,
. Risk Management
Training
Quan PC's
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Original Install
1 0/90
11/88.
1 0/92
11/90
08/87
11/87
, 04/90
05/90
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22
14
25
28
18
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City Hall '
Human Resources
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CItY Manager,
. Clerk '
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1 0/90
02/89 .
05/90
05/91
'12/88
2
10
20
8
11
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'Other Locations
Purchasing
Utilities
Marina
Fire
Pollce/PD1/PD2
PoliceNice
P&R Long, Center
Fleet .,
. General Services . t
Gas/Human Relations .
Infrastructure
. Library
Building & Maintenance
12/88
09/90
. 04/90
01/90
06/89.
11/90
12/90
03/88
12/87
03/92 ,.
11/88
05/91
09/90
5.
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6
7
78
7
7
1,0
5
17
15
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7
Peer/Peer '& Standalones
Library ~ Netware Ute'
WPC
Libr~.ry S/A's
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Pollee ~ Beach
Misc. Rec. Ctrs.
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1 0/92
12/89
12/88
12/89
12/89
01/90
I), Total
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8
4
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17
424
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HARDWARE DEPOT REPAIR AT THE CITY OF CLEARWATER
Background
C.I.S. began the in-house maintenance prC?gram in the 89/90 budget year. This
program was developed with the premise that the City could provide a higher level of
support at a r~duced cost by staffing a repair facility and eliminating outside vendors
from, maintaining the Clty-s. computer terminals and microcomputers.
This area Is staffed by two people (a technician and a supervisor). Start-up. c'osts
included a van, hand tools and a work area.' These initial costs of developing the area
. were exp.ected to negatively impact the 89/90 budget, which it did. In the following
years, the Repair Depot has estimated savings to the city baseq on industry standard
pricing of the equipment'they maintain. '
, . j
,
BUDGET YEAR 90/91 91/92 92/93 .93/94 !
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.!
,
C.I.S. EXPENSES 103,287 , 1 07~748 112,531 123A44
EST. VENDOR CHARGES -105.086 ~173.829 -229.091 -264.426
NET SAVINGS 1,799 66,081, 116,560 140,982
,
On top of these savings, the Repair Depot assists in other departmental services that
an outside vendor would not be providing, which adds to the total value of this
, .
program.
Details regarding the Depot can be found on the following pages:
, ,
1. Summary of equipment serviced by in-house staff.
. 2. . Chart of network growth in the City. .
3. Chart of personal computer growth in the City.
4. Detailed summary of estimated vendor charge for maintenance.'
5; Detailed City costs of the Repair Depot with net savings to budget.
6. List of additional services provided by Depot personnel. '
Operational Plan
. ~
;
. This program has no major changes in its scope of activity in the next five years. The
Depot will continue to service new terminals, printers, and microcomputers as their
warranties expire. '
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City, of Cleanvater Comput,er Equipment Count 1993
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DASI TERMINALS
A TlI 83
30
0,' p'
" ,~
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. LAPTOP COMPUTERS
. .
ToshibaT.1200. T22011, T3200, T33011 '
, '270.
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,3R8 ,
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UNISYS PC'S,
:~W2 30~:IO, PWz S(J(I-12.PVf SOll-J(i. P~r.IWO~20, PCI32061, PC1325~1
Mosl work slmions have IFDD, VGA; Hhcmct Pcb '
, \.
,
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,NON-UNISYS PC'S. . , ,
. Clones, Hewlctl Packard .vectra, DTJ.; Grafika ( 3A. 4A, 40! 4l-I)' ...' '" .
,Most work stalions ha\'~ 2 FDO, SVGA, Elhcmcl Pcb. Hard Dri\'[: (20 - 240 MB)
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MATRIX PRINTERS." ,
Okidatri, 182, Epson (LX81O. LQ850, LQ870. LQ2550)
O'AISYWHEEL PRINTERS.
Unisys AP1300 (Diablo 630)
120
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FIXED DISK I MEMORY
". ESO" 340!\.1B, SCSI 640MB, SCSI 1.2GB / 8MB
31
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: TAPE BACKUPS
. .,~nisys (QIC-60, SCSI-150MB, Colorado MCllJOries (QFA-700; Power Tape 2400)
UPS
31
"
12
U~isys UP-IOOO, American Power Corp. (l200VX, 450AT. Smart 'UPS-600)
"
DIGITAL TERMlNALS
vr320, vr+20
64'
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LASER PRINTERS
'. . Uriis)'s 0478, Hc\\'lcll P~ckard (series 2, 2D, 3, 3D, 3SI, 4) .
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I!EPOT REP AIR..ANAL YSIS"'.
.,
.'
April 1993
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VENDOR-CHARGES.
(If contrnctcd out)
90/9 I
(ACT.)
.'.
.,
BTOS , :.
DASI TERMINALS
, ..
LA}>TOP COMPUTERS
,. UNISYS PCIS .',
, NON-UNlSYS PC'S
MATRIX PRINTERS.
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DAISYWHEEL PRINTE~S
FIXED DISK / MEMORY
TAPE BACKUPS
UPS
DIGITAL TEfUvlINALS
LASER PRINTERS
,COLOR'PRINTERS
10,152
7,500
46,800 .
8,858
6,480
13,2U(1
2,400
;,520
3,120
1,0.%
TOTAL
105,086
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91/92
, (ACT.)
7.603
5.518
59,280
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57,360
7.128
15,840
1,650
, 7;656'
. 3,828
.' 1,452
6,514
------ .
173,829,
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92/93
(EST.)
o
6,069,
65,20K
] 02,432
.,.7,841
,17,424
726
9,002
of ,501
1,9 17
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5523
229,091
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(EST.)
" '0
6,069.
66,480 .
107,088
.17.040
.22,320 '
726
9,002 .
4,50 I ' , .
49,92
12,384
13,224
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n'EPOT. . REPAIR ANALYSIS
April 1993
, "
f;
C.I.S. 'EXPENSES
90/91,
(ACT.)
33,822
30,019
27.621
3,300
95
1191 :.
7239
91/92
(ACT.)
35,690,1
3 J ,579
21,230
3,300
]075
1254
7620
,',
SUPER VISOR
TECHNICIAN
518 REPAIR PARTS
VAN
TRAINING &TRA VEL
UTILITIES'
BUILDING SERVICES
.J
'.
.,
.,TOTAL
103,287
101,748
. !
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VENDOR CHARGES (
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. DEPOT ANALYSIS.. ADDITIONAL SERVICES
The following services are performed by the in-house maintenance 'statt, at no
additional cost tot,he City beyond the stated costs for, running the Depot~ If PC
hardware service was contracted to an outside vendor, these services 'would be
. chargeable. '
'':1
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* Cable testing. repair, new end In~tallations
* Pre'ventative ~aintenance of pes and printers during repair
, .. * Software. installations'
* Telephone support to users on. software packages
, ..
'. * Modem conriguration, repair and installation'
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* Yearly inv~ntory of City computer equIpment
* Reallocation of equipment for longer life span
* Budget preparation assistance
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* Or~ering and monitoring installation of datacom lines
* Testing of datacom lines after instailation and jf problem~ reported
* Installation of Netware Lite networks
*. Relocation' of existing equipment
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* Installation of new hardware
* Paperwork and moving of surplus equipment
* Price quotations for users
, . ,
* Analysis of user needs and appropriate hardware, rec'omm~ndations .
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Emphasis
on Ouality
Computer
Tr,aining
A Successful
Progra'm
Benefits
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, .Computer ~dU&atiiJ.n
. at the City of Clearwater
C1earwater's trainIng program is based on quality 'commercIal models, offering
curriculum in city-wide applications for PCs, MaCintosh and VI\X. .computers.
Core and special curriculum include:
. CORE COURSES
../ Comprehensive WordPerfect (I 5 hours)
../ Advanced WordPerfect (9 hours)
../ Basic Lotus 123 112 hours}
../ WordPerfect Office (6 hours)
.../ Intra to Computers for New Users (6 hours)
../ Harvard Graphics (I 2 hours)
../ Executive Keyboarding (20 hours)
SPECIAL COURSES
..:t' Novell Classes for Network Liaisons 16 hours)
../ Hurricane Damage Tracking Database (for Police. 2 hours)
.../ Automated Agenda Form Program (J hour)
../ Socrates ICity Code Lookup Program} (I hour)
.../ Alpha IV,Database Program I J 5 hours)
../ Ross Financial System for the VAX 19 hours)"
../ Macintosh Desktop PUblishin~g (variable)
The Training Jab has been in operation for nearly three years. In that time:
.../ 589 users registered for classes (almost half of th:e City's workforce)
../ Over 1400 seats have been filled in the classroom
../ Approximately 225 classes have been held
...( 403 seats. were filledjust this year '
../ . 73 classes were held this year
Keeping our training program in-house benefits Employees and Taxpayersl
../ Tr~cking student progress after course completion assists new users
../ Customized trainIng fi(S City needs '
.../ Quality of the training programs is assured
.../ Travel tIme is minimized for mosi students
'/
Monetal)' Benefits ofln~hollse Training
Costs p" Srnamt Prr Day lI'itJ, Di.Jcounts
The city realizes a significant cost savings
. with its in-house training labo~atory over
using comparable quality commercial
training organizations. Per student costs
are calculated by adding all training
. expenses an,d dividing by rhe
number of students lI1Glt have
been trained, . An hourly rine
. can then be determined
based on the average
. number' of /,ours per
. course. See next page for
cost breakout.
$ 170,00
577/Dil'i fn-house,S170/Dnv Exocutraln ,. ,
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A .Commitment
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Support
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Futur e
Training
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Computer Education
. at'the City of Clearwater,
, At an average cost of
S I SO/day, ,the City
would spend about
$420,000 to fill 1400 seats at a
commercial training organization. The
cost of operating the CIS Training ,
. Laboratory has been
$ 155,000 over the last
tl1ree years. Costs in- .
elude salaries, space
maintenance, debt service of
equipment, book reproduction and
miscellaneous expenses.
, .
,In.-I'louse lllOaining Costs
S15S.CXXJ Over Three Years
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\WJlmtll
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lAtwtlU...tn,. nil....
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As the number of users in the City mushrooms, creative approaches to main-
raining user support'levels are being explored:
..( Publication of a quarterly user newsletter containing tips, how-to's
..( Telephone and on-site support
..( Development of On-line forms (such as the Agenda memo program) ,
..( Grass Roots User. Groups (departmental on-site meetings to discuss/solve
computer-related problems)
,-/, Info Exchange meetings (presentations and programs fDr all users)
..( Advertisements/fiyers notitYing users of CIS pDlicy changes, classes, user
group meetings, etc. .
As technDlogy continues to pervade tl1e workplace, the need for training in
office automation applicatiDns w/IJ increase. CDmputer technology, by its
nature, is not static, learving CIS' training prDgram In a constant state of deve'l~
'opment. Projects to be c~mpleled In the 1993.94 fiscill year inclUde;
y' Standardized Alpl1a IV Curriculum or X-base (dependent on application
selected by the City)
y' Advanced Lotus 123 course, including visual enl1ancements in new
versions, graphics capabilities and macro writing.
y' "Basic cDurse in Microsoft Excel, spreadsheet for the Macintosh
..( Completion and Standardization of Ross Financial Package curriculum.
for .tlle VI\X.
../ Cross-traint;r class for WDrdPerfect version 5. I to 6.0
.1
V' A series Df on~.hour topi~al execu'rive seminars for current users
, Over rl1e next tvIIo years, the current operating sys.terns forPCs anhe City are
likely to be replaced by another product At that time, new courses for these
applicatiDns will be develDped,
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confirmed 1993 S.ummer Sche.dule
I 1993 II MON I rUES I WED I THURS I FRI I
Memorial Day 1 Keyboarding 2 .......... > 3 .....7.... > 4 .......... >
J 7 ......- > 8 Lotus 123 9 .......-. ::;. 10 ..-.> 11 .---.. >
U 14 WordPerfect 15 '_n'. > 16 ..-...... ::;. 17' .-.... ::;. 18 ---. >
WP Office ....-.-. ::;.
N 21 Harvard 22 ...n..... > 23 ....-... > 24 ..~._. > 25
E Adv WordPerf ...._.... > ....-.... >
28 WP Office 29 ....n.... ::;. 30 1 2
WordPerfect .....-.. > .--- > .-.... > .......... >
,
5 JUlY 4th 6 7 , 8 9
J 12 lotus 123 13 .......... > 111 .......... > 15 .-.--. > 16
U
L 19 WordPerfect 20 '"'-''' > 21 -..-.., > 22 .......... ::;. 23 ---... >
y 26 Keyboarding 27 .-.-> 28 --.- ::;. 29 ...---> 30 --..>
2 Harvard 3 --> 4. -> 5 ...-..- > 6
A Adv Word Perf ..--.. > -.......... >
U 9 WordPerfect 10 -..-.' ::;. 11 .......... > 12 .--....... ::> 13 .......... >
G
U 16 lotus 123 17' '--.' > 18 .--_. > 19 ...-.... > 20
WP Office .......... >
S 23 24 25 26 27
T WordPerfect "-"'-' > ............. > -..-... > .--- ;+
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1993/94 Tentative Calendar
'93194 MON TUES WED THUI?S FRI
1 Advanced WP, 2 "''''-'' > 3 ._no.... >
S Harvard -....-. > ...-.-.. > ---.... >
E G LABOR DAY 7 8 9 1Q
P 13 WP Office 14 .--... > 15 ROSS Finance 16 .......... > 17 --.->
T 20 WordPerfect 21 -.-.-. > 22 .......... > 23 ....-. > 24 .-.--. >
27 Lotus 123 28 .-....... > 29 .......... > 30 .......... ;- I 1
4 Excel/MAC 5 ..-- > 6 .--- > 7 .......... > 8
0 11 Kevboardlng 12 .-.-. > 13 .......... > 14 .......... > 15 ---.-. >
C 18 WordPerfect 19 .......... > 20 .......... > 21 .......... > 22 .--... >
T 25 26 Harvard 27 -....-.. > 28 -'"'''''' > 29 ..-..... >
1 2 lotus 123 3 .......... > 4 ...-... > 5 .......... >
N 8 Ross FInance 9 ..---. > 10 -........ > 11 Veteran's Day 12
0 15 WordPerfect 16 .......... > 17 ---..... > 18 .-..... > 19 .......... >
V 22 WP Office 23 ---> 24 25 Thanksgiving 26 Holiday
29 Excel/MAC 30 ...--.- > I 1 ..-..... > 2 --.> 3
0 6 Lotus 123 7' .......... > 8 .-.- > 9 .......... > 10
E 13 WordPerfect 14 ....-... > 15 .......... > 16 ..-_.-.. > 17 --...... >
C 20 WP Office 21 -..... > 22 23 24 XMAS Holiday
27 28 29 30 31 New Year's
3 Ross Finance 4 --.-.... > 5 .......... > 6 7
J ,
10 11 Adv Lotus 12 ..--... > 13 .......... > 14 .....- >
A 17 MLK Day 18 Lotus 123 19 ...-..... > 20 .....-. > 21 ...---- >
N 24 WordPerfect 25 ---... > 26 .......... > 27 -........ > 28 .....-.. >
31 I 1 Harvard 2 .......... > 3 .......... > 4 .......... >
7 8 9 Ross FInance 10 .......... > 11 ...-...... >
F 14 Adv Lotus 15 -....-.. > 16 .......... > 17 .......... > 18
E 21 Prez Day 22 Lotus 123 23 .p........ > 24 ........- > 25 .-....... >
B 28 Word Perf 6.0 29 ............... > I
1 .......... > 2 .--.---- > 3 .......... >
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Police Department Overview
Current Status
The'Police Department is presently using a Unisys A-6 Mainframe for Computer Aided
Dispatch (CAD), a dual fileserver Novell Local Area Network (LAN) and 275 Laptop
.Computers. The CAD System (originally written in 1979) is used for dispatching police
, officers and the tracking of .Police Assistance Calls within the city. The LAN is used for
record keeping and office automation., The records kept on the LAN include Offense.
Accident, Incidence reporting and Master Name Index. Office a.utomation includes
word processing, spread sheet, E-mail and forms creation. The Laptops are used by
the police officers for electronic reporting of Accidents! Offenses, Incidents. and False
, . Alarm Ordinance Violations.
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The LAN is a dual fileserver Novell Network. with one server used for the storage of
the records programs and files and the other used for the'storage of the office
autqmation programs and files. There is currently 63 personal computers (PC)
attached to the LAN. Three of the attached. PC.s are usep for special functions. The
first PC is used as a Gateway or Communications Server to allow concurrent
connection of any 12 pes attached to the LAN to access the CAD System for use as
terminals. The other 2 pes are used to allow PCs located at the substations
(Countryside, Beach, Vice) to access the records programming and E-mail on the LAN
via the use of modems. The modems .allow computers to send and receive data over
telephone lines. The A-6 has 32 terminals directly installed for use at the main police
station and 1 terminal installed at each substation for access via modem to the CAD
System. Diagrams of the networks, are included in this document:
The present Information Systems(IS) staff includes two computer operators and a
microcomputer programmer. With the retirement of Captain Kaminskas in early 1993,
there is no IS manager and with the promotion of Wayne Reid there is no mainframe
programmer at this time. The Police Department is presently creating a new civilian IS
Manager position and will soon be hiring someone to fill that position. A Request for
Proposal (RFP) is' also being written for finding a Consultant to assist in directing the
replacement of the CAD System and laptop computers (which are technologically
outdated) and the creation of a long term Information Systems Plan. The need to
replace the mainframe programmer position will be determined by the consultant's
report.
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Background
The computerization of the Clearwater Police Department began in the late 1970ls with
the Installation of a Burroughs B 1800 Mainframe for use'in Computer Aided Dispatch
(CAD). At the same time a Burroughs 81800 was installed by the city for Utilities
Billing, Occupational Licensing and Payroll and Finance. The CAD Software was
acquired from a city' in North Carolina. The software was rewritten for use in
Clearwater by a Contract programmer to allow Uniform Crime Reporting to the S,tate
of Florida. The Mainframe was installed at City Hall Annex and the Police Department
communicated with the Mainframe via Telephone Lines. The use of telephone lines for
data use was relatively new'and the system was plagued by phone line problems. The
system was also plagued by software problems. As time lvVent on the phone line
problems were resolved and the use of the contract programmer discontinued. The
programming responsibilities were assigned to Wayne Reid of Computer Information
Systems{CIS) who 118S since rewritten the entire system. In 1987 Burroughs (Unisys)
made the city an excellent offer to replace the B 1800's with their new A series
Mainframes. A Series A-4 was installed for Police CAD use and a Series A-6 was
installed for Payroll, Finance and Occupational Licensing Programs.
,
Computerization was increased in 1985 with the purchase of a Tandy 3000 and a
Tandy 6000. These machines were installed using Xenix operating Systemwhidh was
found to be very difficult to use and even more difficult to find vendors for support.
The Tandy 3000 was installed at Vice and Intelligence and the Tandy 6000 was
installed in the Records Section. Both systems were used for record keeping. The
database applications used on the Tandy systems were written by Captains
Kaminskas and Williams. Also during 1985 three Exxon Word Processors were
purchased. Captain Kaminskas was given the management responsibilities of
computer systems at the Police Department at this time.
The new Tandy and Exxon systems were plagued with hardware problems. The Tandy
6000 had repeated hard disk problems, the Tandy 3000 had memory and tape
backup problems and the Exxon Word Processors had repeated printer and disk
problems. There was little to no vendor support available for these systems. The data
was becoming more and more IIMission Critical II and in 1989 it was decided to replace
the failing systems with MS-DOS operating system based PC networks. About this
same time a State of Florida Bureau of Public Safety Management grant was applied
for and received to purchase 100 Laptop Computers for use in the police cars and the
creation of an Electronic Accident Reporting System Pr~gram.
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The systems were replaced in two phases. The Exxon Word Processors and the
Tandy 6000 were replaced jn late 1989 with a dual fileserver Novell Local Area ,
Network{LAN). Captain Kaminskas and Jay Peer quiqkly wrote dBase 3 programs .to
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duplicate those running on tt,e Tandy 6000. The data stored on the Tandy 'was then.
converted and copied to the new Novell network. Wordperfect w'as loaded 011 the
network to take over the word processing and the .files fro.m the Exxon Systems were
converted by a third party company to the new format. The second phase. the
'replacement of the Tandy 3000 at Vice with a Novell Local Area Network was
. completed in the first quarter of 1990.
Whlle the new networks were being installed and the programs written to replace
those used by the Tandy equipment. a contract was awarded to Advanced Systems
Design Inc. of Tallahassee to write the Electronic Accident Reporting System and the
False Alarm Ordinance Reporting Program. Captain Kaminskas and Jay Peer were .
very involved with the testing and debugging of the systems being written by
Advanced Systems Design. During the testing phase of the software Captain
Kamlnskas quickly found the need to bring the support for these programs in house.
Jay Peer and Sgt. Donn Githins rapidly learned Dbase and Clipper which was being
used by Advanced Systems Design to write the Accident and Alarm Programs. The
Alarm Program was quickly implemented and was fully functional October 1, 1990. The
Electronic Accident Reporting System was not as quickly implemented. The State of
Florida Department of Highway Safety and Motor VehiCle Department (DHSMV) was
reluctant to 'accept the Accident Reports electronically. Th~y also changed the format
and requirements of the reports several times. In January 1991 the Accident Reporting
System was completed and accepted by the state. The officers were trained in the use
of the program and the Laptops were Installed in the Police Cruisers.
Since 1990 Captain Kaminskasj Jay Peer and Sgt. Githins have written many Dbase
programs to increase the amount of needed data available for investigation and to
stream-line the original Records Programs. They have also written an Automated
Offense. Program for use on the Laptops.
In 1991 a new Utilities Billing System was purchased by the city and the decision was
. made to move the Payroll, F!nance and Occupational Licensing Programs to the
Burroughs A-4 Mainframe. The Burroughs A-6 Mainframe was then moved to the
Police Department as CAD would be the only application which would have to run on
the A-6 Burroughs Mainframe, The telephone lines were no longer needed and were
removed. The L09al Area Network was directly connected to the Mainframe allowing
the pes to replace the many of the Mainframe Terminals. Wayne Reid and two
Computer Operato~s were transferred from CIS to the Police Department at that time.
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In late 1991, with the increased amount of data being stored on the Local Area
Networks, it was decided to upgrade the fileservers used in the networks. The disk
capacity was in.creased from 200 megabyte on the first server 'to 330 megabyte and
< 660 megabyte on the second. Also during this time the number of installed pes on the
network was Increased greatly. The amount of data continued to grow rapidly and in
late ,1992 it was decided tal upgrade the servers again. In early 1993 the server with'
the 330 megabyte Drive was moved to Vice and the 660 megabyte unit was used as a
replacement. A new 486 server was purchased and Dual 1.3 gigabyte drives were
installed in it. All the Dbase applications were moved to .the new 486 server. All other
applications (word processing, spreadsheet, e-mail etc)"were move~ to the 660
megabyte server. The old server retired from Vice was converted to a network
workstation.
At the same time the requirements of the LAN were increasing, so was that of the
Mainframe. It was becoming more apparent that the software running on the
mainframe needed more and more rewriting and the data stored was inadequate for
today's investigative needs. The cost of hardware maintenance for the A-6 has also
Increased from $32,256 a year in 1988 to $47,987 in 1993. Captain Kaminskas started
looking for a LAN based replacement solution in 1992 and until his retirement was
unable to find a suitable replacement. In early 1993 Wayne Reid was promoted to .
Programmer Analyst and moved back to CIS increasing the need to replace the
Mainframe. . ,
The requirements of the Laptops has also changed since the original installation in
1989. The report requirements of the State of Florida DHSMV has continued to
increase and Original Laptops are unable technically to keep up with the new .
requirements. The replacement of these units is greatly needed.
In late 1992 Captain Kaminskas' decided to retire and in early 1993 he left the Police
Department. Since then the CIS staff has assisted Captain Egger, Jay Peer and Sgt.
Githins with computer operations at the Police Department as much as possible. The
replacement of Captain Kaminskas with a civilian Computer Systems Manager in
underway at this time. Also at this time the RFP for a Consultant is being written by
Police and CIS Staff. The Consultant is needed to make recommendations on the
overall computer operation of the Police Department. Included in this recommendation
is the replacement of the Laptops and Mainframe as well as tIle connection of the LAN
to the Pinellas County Sheriffs Property and Criminal Justice Systems.
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TABLE OF CONTENTS
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ADMINIST~A TIO~ >. . . .. . 1 . . I . , ~,' . . .. . . , . ... . 1 . .. . -II . . . , .. . . . ,I . ". . .. . , . , .", , 2 i
CITY MANAGER'S OFFICE . . , , . . . . . . . . . . . . . . .. , . . , . . . . ~.. . ... , . . '. .. .3
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CI'TY CLERK., oil , .. . Ii . . . . . ,.. oil Ii -I It- . oil .. . -I ., .. . . '. . . : . It- . .. . II- .,".. . . : -II . -I .. .. . . Ii . ~ ,', ',' 4
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DEPARTMENT OF ADMINISTRATIVE SERVICES. . . . . . '. .', . , . . . .,~ . , . . . . . .. .6
COMMUNITY OUTREACH/GRAPHICS .:,........,...,.........:..... . 7
. COMPUTER INFORMATION SYSTEMS . . , . . . . . .', . ~ .'. , . .,.. . . . . . . . . ~ .. . 7
FINANCE/BUDGET' ..,....:........ + . . , . . . . . . . . . , . . . . , ~ . ~ '.' . . .. . 11
,cPURCHASING ...,........ Ii ...'.... ... '" '..... Ii It..',. Ii ,'" ., -I: .,.. ,... ~ 12
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RISK ............,... -I . . Ii Ii Ii Ii . Ii II- Ii . . . . . . . . . . .. . , . Ii . ,.. . . . Ii '. Ii . . : . . . . .'. "c 13
UTILITIES/CUSTOMER SUPPORT . . . . ; . . . ; . . . . . . . . . . . ... . . . . . . . . . '.' 13
FIRE DEPARTMENT Ii'..... "".11"''''''''''. Ii '.... ~. ..,~..'. ,'.1." I" ,",.....
...
GAS SYSTEM of'.' Ii. . , .'.. . , , Ii I .. , Ii , ~ ,'. , I , . .. , . . . I , . . : . . . . . . .. . . . . . . "
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GENERAL SERVICES DEPARTMENT. . .. . . . .. .. . . . . . . . ... . . . . . . . . ~ . :., . . . .
ADMINISTRATION ....."...,.",.., I , .. ,'.. , . . .. .~' . .. ~ ,', , : ~ . ~ . .. . ..I.
BUILDING AND. MAINTENANCE . . . , . '. . . .. . . . . . . . '. . .. .. , . . . . . . . . . . ,
FLEET ADMINISTRATION/RADIO SHOP. . .. .'. . .'. . . . ... . . . . .. . .. . . ..
. " I
HUMAN RELATIONS '... ... .. . . . . . . . '. . . Ii .. . , Ii. . . . , .. '. . Ii. . . . Ii .c;. ... . . . . . . -lie.
,
HUMAN RESOURCES .............'..:..'. ,.. .:, .. . ,:'. . . . ',.. . : ,. ~ . . :.
LEGAL DEPARTMENT ........,....,.................'..... '. . . . . . . .
. .
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LIBRARY DEPARTMENT . . . . . . . . . . . . . . . . . . . . , , .. , . . . . . . . . . . . . . . . . . .
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'. MARINA DEPARTMENT ...........,..........,. .'. . , . . . . : : . '..,.'. . ... . . . .
PARKS AND RECREATION DEPARTMENT. . '.', ... , . . . . . . , :'. . . . : . . . . . .. . , .35
PLANNING AND DEVELoPMENT DEPARTfv1ENT .........,.,...,...... '. . :. 41
CENTRAL PERMITTING/OCCUPATIONAL LICENSE, . . . , . .. . . . . . . . '.' . .. 43
BUILDING INSPECTIONS/CODE ENFORCEMENT ...............,.... 43
. CENTRAL PERMITTING: . . , . . . . . . . . . . .. . . . . . . . ; . . . . . . . . . . . .' .'. . . .'. 44
'; -
POLICE DEPARTMENT. . . ... .. . . . . . . ,.... . . . . . .. . . . . . . ; . . . . , . . . . . . . ., 45
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ENGINEERING
ENGINEERING WPC .'.
ENVIRONMENTAL MANAGEMENT
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PROJECT SUMMARY: Phase 3
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CITY-WIDE PROJECTS
Graphic Information System
Budget: CIP #47XX
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Hrdwr:' 500.000.00 "
Sftwr: 250,000.00
Phase: 3
The City currently has many databases which contain similar information
regarding parcels and property ownership. This information is included in
the Occupational License, Building Permitl Utility Billing. Police Computer
Aided Dispatch.. and the Engineering Mapping systems. Although all of
these systems contain 'some similar information'. no information can be .
. shared between databases. This results in redundant data entry by the City
staff ~nq greatly increases the opportunity for inaccuracy.
It is ~ecommended that the City consider developing a Graphic Information
System (GIS) which would allow all applicable departments to share like. .
data. The end goal of such a project is to go to a te.rminal" enter an
address or parcel number, and see all information relevant to that parcel
including property owner data, street address, utility information, and
license information. ThE! system would also allow the user, to view a map of
th~ parcel or area; including "layers" for easen;ents and utilities.
This project can be approached several ways Including working with
the County, the Property Appraiser or with a commercial company.
The City belongs to 'a committee that is researching the feasibility of
establishing a County-wide GIS system.
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A GIS system is a time intensive and costly' process. but results in greater ,.
data accuracy and efficiency for the City as a whole. Project planning .is
'scheduled for FY 94/95. It should be noted that implementino and
supporting a proiect of this maonitude will require an additional c.I.S. staff .
member who' specializes in GIS systems.
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The Adminl'stratlon tier of City management is comprised of the Manager's Office and
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the City Manager's Office to share word processing documents (such as agenda items)
with other City departments. In addition, the City Manager's Office has the capability to
utilize a building-wide Electronic Mail system. spreadsheets. and electronic scheduling.
This same network is used to interface with the mainframe to gain access to the Payroll
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alone ~s they do not have independent file servers.
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Equipment currently used by PIO and Economic Development will be reallocated, as
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CITY MANAGER'S OFFICE
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Network Upgrade-PART I
Phase: 3
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Upgrade communications, cards for, faster network .throughput. Upgrade
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Network Upgr~de-PART.I
'Phase: 3
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Upgrade communications' cards for. faster network throl.:/ghp.u,t. Upgrade
operating system. Install new 1 gigabyte (gb) hard. drive and. associated
backup device. Upgrade application software to. City-standard.
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The.., CIty. Cle.rk's D*?partment: Is' utilizing' a City-staridard
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8337
Records Management Index',
, .- .* Completed 1993 ..
, Phase:
Hrdwr:
Sftwr:-
000.00 '
9,000.00
Software .for Index retrieval of'records stored at the Records Center. '
,9345
Network Upgrade
..Budget: CIP #4704
Phase: 2 , . . Hrdwr:
Sftwr:
. 40,000.00
,6,000.00
. .
Upgrade of eight (8) workstations and one (1) file server fn order to support
vendor mandated new release of Automated Records Management software.
Upgrade of Novell operating system. Increase In disk storage, to 1 gb and
new tape drive to accommodate disk. Two (2) new workstations to replace
PCs used for one (1) new position and one (1) public access device.
9346 "
Optical DIsk/Car System
, Budget: CU~ #4704
Phase: 3 . Hrdwr: 175,000.00
Sftwr: 75,000.00
. ,
Optical Disk Storage hardware and computer aided retrieval software for the
consolidated storage. of City records. .
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.9347
Cash Register
Phase: 4
.Hrdwr:
Sftwr:
3,280.00
000.00
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Computerized cash registe~ for automated interface to Ross Financial System. . .
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, The stated purpose of the Department of Administrative Services is to strt3ngth~nthe
'overall framework of fiscal administration within the City through.the consolidation of the'
~ajor components of financial management.
The diverse elements of this depa'rtment include the Financel Management and Budget,
Purchasln'g, Risk Management, Utilities/Customer Service and Computer Information
Services activities of the City. '
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In FY 93/94, the new Community Outreach program will be added' to Administrative
, Services. 'Community Outreach will include the current Public, !nformatlon (PIO) area,
Graphics and a new video program.
The Ross Financial System was installed in September, 1992. General. Ledger, 'Accounts
Payable, Purchasing; Budget, and Encumbrance went live in January, 1993. Inventory
Implementation is scheduled for August, 1993 with the Fi~ed Assets System planned for
the first half of FY 93/94. The addition of thirty-two (32) on-line user devices are planned
for FY 93/94., ' ,
The tw.o MS-pOS computers currently in use in PIG/Economic Deve'lopme':1t, will be
reallocated as needed on~e the reorganization of Community Outreach and Economic
, Development'has. been finalized. .
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COM~UNITY OUTREACH/GRAPHICS
.Desktop Publishing/Graphics System Phase: .
** Completed 1993 **
Hrdwr: , I 40,578.00
Sftwr:, 1,500.00
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.9103
Graphic Communications has received and' installed a complete Apple
personal computer, network, black and white printer, camera,1 and color
printer, and desktop publishing sofuyare.
The CMC compugraphic typesetter will b,e phased. out as staff becomes
proficient with the new system. .
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COMPUTER INFORMATION SYSTEMS
8833
Network Processor Llnk~PART I
Budget: CIP #47XX .
** On hold pending outcome
of consolidatiorl of City.
. departments **
Phase: 3
Hrdwr: 70,000.00
Sftwr:. 000.00
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Installation of high ~peed communication lines, and associated hardware to
provide faster access for remote users of the Proposed Financial System.
Initially, all 'remote financial system users, will be connected by 'leased
telephone lines and modems. Once the volume of data traffi"c and system
usage has b~en determined, it may become cost effective to install fiber optic
cable or another type of broad band cable' to support, high volume locations
, such as City Hall. The. City would contlnue to utilize existing modems by
relocating them as appropriate to other City buildings. Details of this project
will be available following the Commission review of a recommended Finance
package. This PART I of the network processor link could be deleted if the
City Annex and current City Hall 'departments were combined In. one building.
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Finance System Expansion
Budget: Operating Budget
23.180.00
, 9.000.00
Phase: 2
Hrdwr:
. Sftwr: '
This project provides thirtYMtwo (32) additional remote connections to the Ross
Financial System. Includes dedicated Finance system access for General ,
Services, Public Works, Fire, Parks and Recreation, Payroll,' Planning, and
Police. A pank of five (5) dial-in lines wi!1 be shared by Environmental, Marina.'
Human Relations, Risk, Solid. Waste,and other low volume areas. Project
Includes communication lines) modems. multiplexors, phone line installations,
upgraded VMS user license for the VAX and terminal emulation software. This
equipment can be reallocated to provide additional access for permanent
. remote sites (such as Fleet Administration, 'Public Works/Public Service) Fire
Department, and Police Department) if City departments are consolidated.
9365
Payroll/Human Resource System
Budget: CIP #47XX
Hrdwr: 122,000.00
Sftwr: 206,000.00
Phase: 3
,
Migration of Payroll off of the Unisys mainframe computer onto existing VAX
, computer system. VAX computers. are more cost effective to operate and
require less user intervention then mainframe systems. Project includes VAX
hardware upgrades. . '
9377
Disk Manager ,.
0,000.00
5,500.00
Phase: 2
Hrdwr:
Sftwr:
This software provides fast access to disk file locations for the Finance and
Utilities computers.. Permits C.I.S. to monitor drive space and be alerted, to
space problems before they occur. Tracks history of growth of files) and alerts
Operations at unusual file activity.
9379
Network Analysis Software
Hrdwr:
Sftwr:
. 0.000.00
1.300.00
Phase! 2
Software to allow C.I.S. network administrator to monitor City Novell networks.
Allows micro computer staff to watch network activity from a central,location
instead of driving to outlying sites to check for system errors. The software
monitors various parameters and reports if any predefined conditions or
errors exist on the networks. Allows C.I.S. staff to repair small problems
before they become large ones.
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Network Upgrade Phase: 2
Budget: CIP #4706 - Hardware
Budaet:. Operating Budget - Software
Hrdwr: 111500.00
Sftwr: .141000.00
Upgrade training network to latest version of Novell, operating system and
application software. Includes mice for each workstation .to expand Lotus
training. .
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9366A. Network Upgrade
Budget: CIP #4706
., 9329
,9058
9059
Phase: 3
Hrdwr: 49tOOO.00
Sftwr: 9,500.00
Upgrade C.I.S. network and training network to support City-standard network
operating system and application software. This upgrade will allow C.I.S. to
develop training classes and to provide user support for newest versions of
pC application software. This project was split into two projects for funding
purposes.
Financial System Upgrade
Budget: CIP #4705
Phase: 3
Hrdwr: 361000.00
Sftwr: 30,000.00
Upgrade Ross Financial System from current RMS Index Sequential files to
Gembase Database system. Gembase provides a pc-!ike user interface as
well as numerous user/function enhancements. A database also provides
. faster and have access for reporting purposes. Project includes additional
memory and disk to allow VAX computer to accommodate Gembase.
Network Processor link-PART II
Budget: CIP #47XX
Phase: 4
Hrdwr: 1451000.00
Sftwr: 2,500.00
Installation of high speed communication cable to link Public Works/Gas.
Division, Purchasing, Policet and Utilities. This project could be reduced. in
scope if Purchasing and Utilities were moved to a consolidated City Hall
facility.
Network Processor link-PART III
Budget:. CIP #47XX
Phase: 5
Hrdwr: 160,000.00
Sftwr: 1 ,500.00
,
.Installation of additional high speed communication cable to Fleet
Administration and the Public Works complex. This link would provide PC'
connectivity and access to the main City computer. Software includes
personal computer communications software.
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9232
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Finance System Hardware/Support
** .Completed 1993 **
Phase:
Hrdwr: 229,004.00
Sftwr: 6,120.00
Projects #8839, 8834, 8835 and 8843, which included fun9s for 'upgrading
existing City mainframe computers to run the proposed Finance System, have
been deleted and are replaced by Project. #9125. After. receiving RFP
respons~s, talking with vendors and visiting a user site, C.I.S. is
recommending the purchase of a separate computer for the Finance System.
The computer, if approved, would be located in the Finance Division and
require minimum operator intervention, which is in keeping with the City's
overall C.I.S. philosophy to move toward distributed computing whenever
feasible.
The costs of this project include the CPU, one high speed line printer for the
Finance area, 'a laser printer for lower volume reports in Finance, connections
for terminals .in Purchasing, inventory/stores locations, City Hall, and c.1.8.
Although the software is capable of providing the City with a fully on-line
Financial,solution, the connections required between all the City buildings are
not cost effective at this time. The issues of additional user connectivity will be
, ,
addressed after the core system users are successfully utilizing the system.
Also included In the costs of this' project are' estimated charges for the
installation of data lines for remote locations, travel and expenses for City
employees to receive training, and for vendor expenses. when they are
working at our sits; conversion assistance costs for converting the current
. batch general ledger data to the. new system; and additional. copies of
proprietary user manuals for the recommended software..
Unisys A.4 Tape Drive
Budget: CIP #4791
Phase: 1
Hrdwr:
Sftwr:
30,000.00
000.00
The Unisys mainframe is projected to be used to support the City's Payroll
, functions for at least two more years. The current tape drive, which is used,
to back up payroll data for disaster recovery purposes, may be dropped from
Unlsys maintenance in October, 1993. If this occurs, C.1.8. will need to replace
the tape drive at that time. '
, , '
Status: Unisys has warned the City for two years that our tape drive may no
longer be eligible for maintenance service. At this time it is still eligible, at least
until September 30, 1993. C.I.S. does not want to invest in a new tape drive
unless the current one cannot be ,maintained; hence. this project needs to
remain active pending the vendor's decision.
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9135
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FINANCE/BUDGET '
On~Line Integrated Finance System
** Completed 1993 ** ,
Budget: CIP #4755
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Phase:
Hrdwr: 000.00
Sftwr: '~43,970.00
Selection and installation of an on-line, interactive Financial Management
System to replace the current batch General Ledger, Stores Inventory, Budget
Preparation and Fixed' Asset Syst~ms installed in 1976. This system would
also replace the Honeywell based Accounts Payable System located in
Finance. LAP #8367 (Budget Preparation) has been .deleted and is included
in this project.
. Proposed system would include:. General Ledger" Accounts Receivable,
Accounts Payable, Fixed Assets, Inventory, Purchasing, Project/Program and
Grant Accounting and a user oriented report generator. All modules of the
system are integrated, which means that data is entered only once to reflect,
as appropriate; throughout the system.
A committee of ten (10) City staff, members are currently selecting a
recommended vendor, and the project is scheduled to be brought to the.
Commission in February, 1992.
Hardware, support, implementation .and estimated travel expenses are
'included in Project #9125 in the C.I.S section.
Finance Office Automation.
Budget: CIP #4755
, Phase: 1
18.000.00
14;744.00
Hrdwr:
Sftwr:
This project used to be a part of Project No. 8540, and has been broken out
, for clarity. Includes eight (8) City standard personal computers for the
completion of the Finange work group network. Software includes word
processing; spreadsheet, database handler, mail, and scheduler.
Communications software. (to allow the PCs to use the Finance System) is
',also included. Two personal computers have been received. Six still pending
for FY 92/93.
Status: Ordered June, 1993
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9360 ,
8841
9361
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Network Upgrade-PART I
Phase: 3 .
10.500.00
4.240.00
Hrdwr:
Sftwr:
. Replace five (5) workstations. Upgrade server and upgrade communications
cards for better systefll throughput. Increase disk storage to 1 gb and replace '
tape backup to accommodate disk. Upgrade application software for City- ' .
wide con'sistency.
Network Upgrade-PART II
Budget: CIP #47XX .
Phase: 4
Hrdwr: 31 :550.00
Sftwr: . 7,200.00
Replace fourteen (14) 286/386 workstations to enable support of enhanced
software. Upgrade file server, communications cards. disk storage, and tape
backup device to accommodate (esource demands new software. Upgrade
applications. '
PURCHASING
Purchasing Application System
** Completed 1993 **
. Phase:
000.00
000.00
Hrdwr:
Sftwr:
* Costs included in Finance System, #8540
, ,
Selection and installation of interactive software to provide full support of
Purchasing function and interface with General Ledger software.
Network Upgrade '
Budget: Operating Budget
Phase: 3. Hrdwr: 22,470.00
Sftwr: 2,520.00
Replacement of four (4) six year'old pes and file serve"r to support recent
versions of City-standa~d software including, on-line Code of Ordinance
access. Upgrade. of communications cards for faster network throughput.
Increase hard disk storage to 1 gb, and purchase new tape backup to
accommodate disk. Upgrade WordPerfect, WP Office, Lotus, dBase, and I
Harvard to windows versions. Upgrade Novell for City-wide standardization
and increased functionality. '
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9231
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Network Upgrade-PART I Phase: 3
Hrdwr:
'. Sftwr:
8.100.00
. 000.00
. .
Replacement of three (3) 286 workstations to windows compliant machines.
Upgrade. of communication. ~ards f,?r faster network throughput.
Network Upgra~e.PART II
Phase: 4
Hrdwr:
Sftwr:
9,300.00
2,250.00
Upgrade City-standard software. to latest release. Replace file server to
accommodate Increased demands of new software. Upgrade operating
system for increased functionality and City-wide standardization.
UTILlTI ES/CUSTOMER SUPPORT
Meter Reading System
Replacement
Budaet: CIP #4798
Phase: 1
Hrdwr.: 441000.00
Sftwr: 61000.00
The present computerized. hand-held meter reading systems is six (6) years
old. When this system was implemented, it replaced an antiquated manual
process, and has been highly successful. time-saving, and efficient. It ,is used
to retrieve readings for meters that record consumption 'of waterl sewer. and
, n'atural gas for the City's daily Utility billings. Like any other high-technology
system, hardware failure can be expected, and is gradually being,
experienced, resulting in task repetition and lost time. Normal life span of such
equipment is approximately five years, and by FY 92/93 the equipment will be
seven years old.
...Status: Bid specifications being developed.
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FIRE DEPARTMENT
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MS-DOS Office Network-PART 11
'*.~ Completed. ~ 9~2 **
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Phase:
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The project includes three (3) additional workstations Including one,(1) for the
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modem. This PC will also have a hard drive arid ,appropriate softWare to allow
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Network Upgrade-PART I
Budget: CIP #12XX-
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Upgrade communication boards. for faster network throughput.. Upgrade
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286/386 workstations. Upgrade file server, communication cards; diskstorage,
arld .tape backup device. to accommodate resource demands enhanced'
software.
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,..The, cfearwat~r..G'as Syst,erT1ls re~ponslble for dls~ribution 'of natural gas arid'.m~ln.tEm~nce
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GAS DEPARTMENT
9041
CADD System Upgrade.
** Completed 11/92 **
16.000.00
1.00.0.00
Phase:
Hrdwr:
Sftwr:
Upgrade three (3) existing CADD workstations by replacing HP Vectra
systems with Unisys 386 systems.' T~is Unisys hardware and software is
significantly faster which will produce enhanced productivity. and it will allow
the Gas Divisionis system to be compatible'with the equipment used in Public
Works Engineering.
. .
,
9043
Micro Upgrade
*.* Completed 1992 **
Hrdwr: 36.000.00
Sftwr: 5,000.00
Phase:,
Replace (6) 8-26 workstations with Unisys 500/16 equipment and create a
LAN by installing a file server. The replacement of this obsolete system will
also. bring the Gas Division into compatibility with the equipment used in
Public Wor~s Administration and Engineering. This file server will be shared ,
by Utilities-Administration. ' ,
I
9339b
. .
Gas Controller Office Phase: 2
Budget: CIP #63XX - Hardware
Operating Budget - Software
. Add one (1) workstation to be used for access to the Ross Financial System,
Inventory Control, and for office automation. .
Hrdwr:
Sftwr:
6,000.00
1 ,000.00
.9340
, Gas Administration
6,000.00
1 ,000.00
Phase: 1
Hrdwr:
Sftwr:
Aqd two (2) laptop 486 computers with 100 mb hard disk with WordPerfect,
Lotus, and modems. Used to interface with Gas Telemetry System during
emergencies, for use at seminars and classes, and for off-site work.
Status: Pending approval of third quarter amendment.
9341
".
Drafting . Phase: 3
Budget: CIP #63XX - Hardware
Operating Budget - .Software
One additional Cadd station and related software to. be used by the additional
. Drafting Technician.
Hrdwr:
. Sftwr:
5,000.00
2,000.00
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9343
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Inventory Control ,
Budget: CIP #67XX
Hrdwr:
Sftwr:
25,000.00
5,000.00
Phase: 3
Installation of' a Bar Coding Inventory System compatible with the Ross
System for the Storeskeeper.
Propane Gas Operations
Budget: CIP. #63XX
Hrdwr:
Sftwr:
Phase: 2
31500.00
900.00
Scheduling and delivery system for GAS maintenance program to insure
adequate supplies to customers. Includes one. (1) 486 workstation and one
(1) laser printer: System will be custom written by C.I.S" using database
software.
9363. Network Upgrade-PART II Phase: 3 Hrdwr: 19,600.00
Sftwr: 2,550.00
,9370
9371
. .9372
I 'r'
',Cf'
Replace seven (7) workstations, upgrade file server and communications
cards. Upgrade applications to latest, enhanced versions.
Computer for Training Phase: 2
Budget: CIP #63XX - Hardware
Operating Budget - Software
One (1) personal computer and City~standard software (WordP~rfect,
WordPerfect Office, Lotus, Alpha IV) to support new training specialist position
which will be added to the Gas network.
Hrdwr:
Sftwr:
2,200.00
900.00 '
Pasco Expansion Project Phase: 2
Budget: CIP' #63XX - Hardware
Operating Budget - Software
Hrdwr:
Sftwr:
5,800.00
1,800.00
The Pasco Expansion Project will need two (2)' personal computers, a laser
printer and City-standard software to support a customer service
representative and sales personnel.
"1
Gas Installation Phase: 2
Budget: CIP #63XX - Hardware
Operating Budget - Software .'
. One (1) personal computer City-standard and scheduling software to support
additional six crews requested in FY 93/94 budget. PC will be added to Gas
network.
, Hrdwr:
Sftwr:
2,200.00
1,000.00
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Gas Sales Expansion Phase: 2
Budget: CIP #63XX . Hardware,
Operating Budget.. Software
Three (3) per~'onal computers and City-standard software for us.e. by sales
assistant and .two proposed sales representatives. T.hls 'willrequlre 'creatlo'n
of a new Novell netWork, hence software: costs are' increased.
7,QOO.OO
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Gas Marketing. . Phase: 2
Budget: CIP #63XX .. Hardware'
Operating Budget. Software
This new pr.og~am will require thre~. (3) personal computers, a laser printer
and City-standard software to support the staff assistant. marketing director
~nd m~rketing .engineer positions., These. pes will be' added to, the' Gas
network.
8;300.00
2,700.00
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, .GENERAL SERVICES DEPARTMENT
The Long Range Data Processing 'plans for the General Services Department Include the
following: .
...
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Part I
. Expand the capability of the computer system in the, General Services DivIsion so the staff
will be able to access and utilize the database information provided on the Fleet
Maintenance computer system to make short and long-range planning easier than.current
manual computations.',
Part II ,
This project expanded the capability of the Building and Maintenance Division so the staff
could access the database of the Fleet M~lntenance computer. This is completed.
.' J, .
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. , Part In
. There are a nUlnber. of other enhancements of the General Services data system that do
not include a requirement for additional hardware or software,. but will utilize the unique
capabilities of the Fleet Maintenance system (e.g.. to maintain Inventqry control,
!Tlaintenanc~ and other cost ir:'lformation on the City's new radio systemt and to add to
that ~atabase the' information necessary for the development 'and implementation of the
telecom~unlcatioris maintenance and repair system). .
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ADMINISTRA liON
PC Network Expansion
. ** To be deleted -
. No longer needed **
One (1) additlon~1 workstation to complete the General Services offi<?e
automation network. Workstations will be shared by the Department Director
and Assistant Department Director. and will include a, color monitor.
Phase: .
Hrdwr:
Sftwr:
1.900.00
600.00 ..
Network Software Upgrade
Phase: 1
Hrdwr:
Sftwr:
0,000.00
5.640.00
Upgrade Novell operating system for increased functionality and to
standardize City-wide for ease of support. Upgrade WordPerfect, WordPerfect
Office. and Lotus to latest non-windows version. for City-wide compatibiHty.
Status: Fleet Administration will be reviewing their budget for a possible third
. quarter budget amendment to fund this project.
Network Upgrade
Phase: 3
Hrdwr: . 17.100.00
Sftwr: 1,350.00
Replace four (4)286/386 workstations. Upgrade. file server, communication
cards, disk storaget and tape backup device to accommodate resource
demands. Upgrade applications to latest, enhanced software requirements.
BUILDING AND MAINTENANCE
, Network Upgrade-PART I '
Phase: 3
Hrdwr: 10,360.00
Sftwr: 11,320.00
,/
, Replace communication cards for faster network throughput. Upgrade disk
storage to 1 gb and replace backup device to accommodate new disk.
Upgrade Novell operating system. Upgrade WordPerfect and WordPerfect
Office for City-standardization.
. .
Network Upgrade-PART II
Phase: 4
Hrdwr: .16,900.00
Sftwr: 3.110.00
Replace six (6) workstations and upgrade file server to accommodate latest.
enhanced versions of software. Upgrade application software.
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FLEET ADMINISTRATION/RADIO SHOP
8459
Fleet Admin/Fuel System Upgrade
. , ** On Hold **
Phase:
Hr,dwr: 2931250.00
Sftwr: 151500.00
Replace'the PDP 11/24 and Tech 21 Fuel system with a new, state-of-the-art
fuel system and Fleet Administration computer. This unit was purchased in
1990 and was two thirds complete as of June, 1991. ' ,
Status: : Looking at bidding commercial sites. Reactivation of project will
depend on outcome of bid. '
9019 .
Laser Printer
**. To be deleted **
Phase: t
Hrdwr:. 2,000.00
Sftwr: 000.00'
Laser printer to be located in the Radio Communications areal to be used for
prlnti~g word processing d~cunientsl inventory 1 and \Nork orders. .
, ,
Status: Since Radio Communications can now access laser printer in
Administr~tion Division, this,purchase is no longer nec::essary.
,I
9122
Color Monitors
** Completed 1992 **
Phase:
Hrdwr:
Sftwr:
375.00
000.00
One color monitor for Fleet Administration to facilitate use of office automation,
, packages.
9332
Network Software Upgrade
,\
Phase: 3
Hrdwr:
Sftwr:
000.00,
6.440.00
Upgrade Novell -operating system for increased functionality and to
standardize City-wide for ease of support. Upgrade WordPerfect, WordPerfect
Office, and Lotus to latest non-windows version for City-wide compatibility.
9333
Network Upgrade
Budget: CIP #47XX
Phase: 4 Hrdwr:
. . Sftwr:
26,100.00
21700.00
Replace nine (9) 286/386 workstations to support enhanced software
applications. Upgrade file server, communication cardsl disk storage, and
tape backup device to accommodate resource. deman~s ,of new software.
Upgrad,e applications'to latest versions.
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. 'The Human Relations Departm'ent consists of the, Affirmative Action ,Office .?lnd the
. Community Relations Division.
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Affi~ma~ive Action too~ delivery of a new rv1a~lntosh network in March. 1993. Community
Relations utilizes a City Sfandard Novell n~tw~rk. .. , '.' ,
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During FY 93/94, Human Relations will be added to the Ross Finance System via, a dial':'
up' conns'etion. Th'ls project is .included In, the Computer Information. Services Dlvis.lon
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Office Automation
**' Completed 1"993
Phase:
Hrdwr:
.Sftwr:
12,000.00
1,500.00
**
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This project will provide office automation and creatkm 'of 81J offense tracking
system. It will consist of 3 wor~stations and a laser printer. No file. server is
required, as these units will be connected to the bullqing backbone and utHize
an existing serVer.
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Phase: 3
Hrdwr:'
Sttwr:
21,800.00
3t150.00
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Replace none (9)' 289/386 workstations to. support enhc:mced software.
Upgrade file serv~r,. communication cards, disk s~orage,' and, tape backup.
device to accommodate resource'demands s.6ttware. Upgrade ,ap'plications.
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currently . bel~g . conneCted with a Novell. network. Als'o,. the MaClritos~ network has ~ a
. statlori In the police Department for applicant tracking. An addltfonallaser printer and the
,~i~~ow~ed scanner w.ere .ad~ed t6 ~um~n. Respurces network in 1992. , ,
The MaCIntosh network will be replaced with !'Jew equipment In 1993. Future proje,cts.
include enhancements to the new network and connection to the Ross Financial System.
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HUMAN RESOURCES
, Print Spooler Phase:
**, To be deleted. Included in New System **
'Hrdwr:' 000.00
Sftwr: , 500.00
Software to 'allow spooling of print jobs to the laser printer. Currently. 14
people use the printer and there is no way to prioritize jobs. Not available yet '
from vendor.
. "
Software Updates and New Software Phase:
** Completed 1993. ** ,
Hrdwr:
Sftwr:
000.00
3,000.00
Update current software and purchase new software as needed ov~r the neXt
five years. .
, .
Apple pes - Replacem~nt .
** . Completed 1993 **
Budget: CIP #4799
Phase:
Hrdwr: '40tOOO.00
Sftwr:. '. 8j500.00
"
';
Replacement of 15 Apple PCs which are six (6) years' old and obsolete.
Includes upgraded operating systemt ~ord' processing. and database
software. ". ,.
Laser printers
. Phase: 3
Hrdwr:
Sftwr:
2.450.00 '
000.00
Additional laser printer with envelope feeder and extra paper tray.
~oftware Upgrade.PART I
Phase: 3 Hrdwr:
, Sftwr:
0.000.00
3.600.00
Routine upgrades ,to Excelj WordPerfect. and WordPerfect Office for.the MAC.
Software' ~pgrad~.PART II
Phase: 5
Hrdwr:
Sftwr:
0.000.00
3,600.00
Routine upgrades to Excel" WordPerfect. and WordPerfect Office for th.e MAC.
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Network' Upgrade~PART I
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LIBRARY
Circulation System Major
Upgrade-Replacement
** Completed 1993 **
phase:
Hrdwr: 200,000.00
Sftwr: 12.000.00
Major upgrade to the present CLSI Libs 100 circulation system. or.
replacement of system to support new software releases, and over 100
terminals. Upgrade would also include. (1) the change from DD (removable)
disk drives to winchester (fixed) disk drives. (2) streamer tape backup. (3)
,upgrade in multiplexors to allow more terminals at the branches. (4) extending
electri~al and cabling requirements, and (5)' authority control.
Micro for Acquisitions
** Com'pleted 1993 **.
Phase:
Hrdwr:
Sftwr:
2,100.00
900.00
Replacement of obsolete equipment with City standard MS-DOS. Used for
UAcquisitions-on-Orderll file tracking. . .
Public Access Computers
, Budget: Operating Budget
Phase: 2
Hrdwr:
Sftwr:
4,150.00
2,500.00
,
Install five (5) micros and printers to enable the public at all branches to have
access to word processing, spreadsheets, and database software. This is a
frequent request from the public and is a standard service in many libraries,
replacing public typewriters. Hard drives on these computers would .contain
the most commonly-used programs (such as WordPerfect), a~ well as
computer. literacy. and educational tutorials. They would be read-only access.
If possible, reallocated equipment will be used for this project, providing that
, . the older equipment can be modified to function as. stand alone units. The '
, model of disk drives used in the older pes is becoming increasing difficult to
find, and a drive would be required for each PC (estimated hardware cost:
, $3,150). Printers would also be required ($1,000). Software would need to be
purchased ($2,500). , '
Additional Gaylord Equipment
Budaet: Operating Budget
Phase: 2
, Hrdwr: '4,400.00
Sftwr: 000.00
Adding equipment to Gaylord Automated Library System. Included Library of
Congress CD-MARC interface to show automated updates of MARC records;
printer for cataloging area; two (2) Barwand scanners for Technical Services
to 'eliminate manual entry of bar codes; three (3) terminals to replace existing
six year old terminals.
(31 )
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Office Automation Upgrade
Budget: CIP #3515
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Hrdwr:
Sftwr:
Phase: 3
., t ~
65,800.00
6.800.00
Includes Workstations for Librarv Branches and Division Managers. The four
,l1brarydlvislon managers must now share 'one remote workstation, which
limits the usage of the system for E-mail and other communication. l:he four
I1brary branches are not currently on the office automation network. A
workstation is also needed for the reference desk at Main. Therefore. nine (9)
additional office automation workstations and six (6) laser printers are needed.
C.I.S. . is recommending that all 286 and 386 computers be upgraded to the
1486 model in order to support enhanced software application. Supporting
software, file servers. and 11ardware would be required.
Clearwater Sun Archives
Budget: CIP #3514
Hrdwr:
Sftwr:
Phase: 1
,. i
35,000.00
10,000.00
The. Library is' responsible for the archives from the Clearwater, Sun
newspaper. which ceased publication in May, 1990. An optical'disk flling and
retrieval system is being requested. '
Status: Library is investigating possible products in order . to facilitate
information retrieval from the'vast collection of clippings, photographs, and
negatives now housed' in the Main Library. The cost of contracting the
scanning of these documents is not included in the above quote.
Personal Computer/CD-ROM
Budget: Op~rating Budget
Phase:, 2. , Hrdwr:
Sftwr:
3,200.00
000.00
PC with multi disk CD-ROM changer, which will be used for public access to
CD-ROM based Federal Government information. , .
Multi-Disk/CD-ROM
. BudQet: Operating Budget
Phase: 2
,Hrdwr:
Sftwr:
1.000.00
. 000.00
Multi disk CD-ROM changer to be added to existing computer in the
Reference Section for access to CD-ROM based reference databases.
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MARINA DEPARTMENT
9352
Network Software Upgrade~PART I
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.The ultimate computerization goal of the Parks and Recrea,tion Department has been t6
ha~e a complete, .on.llne, office and field automatior:'! system by the end of FY 1993; Due
to constantly changing technology, the need to be more responsive,toth!3 demands of
the general public for sound fiscal management and accountability, and the requirement
to provide more and better programs and service with the same and/or a downsized
professional staff, the expansion of the Parks and Recreation Departments field
automation system will, of necessity, continue to grow through the end of'FY 1995. The
proposed L/WAN sy~tem would provide iryteractive data comrpunication betwe~n all major
Parks and Recreatiol:1 offices within the City of Clearwater. Some of the functions whic~
will be handled through this. aut~matfon are as foll<;>ws:
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. Resident and Nbn~resident membership registration arid files and cards
. Updated calendar of events for publicrelaUons and information,
., Revenue accounting, a'r)d financial transaction ahalysis
. Cash register reports. and receipts ,
~ Multimedia presentatio'n capabilities for public, gatherings.
. Mailing labels ' .
. . Facility "Rental Scheduling and Contracts,
. Athletic Event Scheduling
. Inventories - properties, equipment, and supplies,
. Statistical reports for Budgeting ,
. Work measurements and visitation statistics
.. Contract instructor payment and accountiflg
. Class and program lists
. , . Word processing
. . Graphics for flyers, brochures, and reports
. Maintenance scheduling and work orders
. Impact fee preparation, tracking; and analysis
. Project management
.' Utllity. expense tracking and analysis
. Landscape, irrigation, and, ~ecreation facility design .
. Weather station data collection and analysis
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Installation of communications links between twelve Parks &. Recreation facilities will
depend upon the state~of*the~art systems currently being evaluated by the C.I.S. Division
and the Parks and Recreation department. PART III expenses were budgeted for fiscal
year 1993. The cost of these communications links was budgeted for FY 1993.
PART IV (FY 1995) will include the replacement of some obsolete equipment and various .
system upgrades' within the Parks and Recreation Department, and the addition of the
multi-media hardware necessary to meet the increasing demand for ACCOUNTABILITY
and PUBLIC SERVfcE before forums of both City Officials and Community Service
groups. ,The addition of new computer hardware and software at the proposed
Countryside Recreation Center has been moved back to PART V of the Long Range Plan
, to. remain consistent with current construction schedules and should be budgeted in
FY 1996.
. '
Due to increasing interest by the general public in the North Greenwood community I four
stand-alone microcomputers are herein included to replace the obsolete and inoperative
equipment previously donated to the Martin Luther King. Jr. Recreation Cente~ for that
purpose.
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. 1.995.00
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250.00
, 280.00
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. , $15.920.00
A. HARDWARE.
1. File Server to 486/66 EISA
3, 32 but Ethernet cards
Secondary s~orage to 1.3 Gig SCSI
2. 5 work stations from 286SX to '486/50DX
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. by switching to personal Laser Jets vs dot-matrix printers.
The four dot matrix printers will be moved, to M.L.King. 'Jr
Rae. Center.
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. 3. NEW. MULTI-MEDIA PRESENTATION HARDWARE
: '~,
A View.LU11 Illuminator video projector
. B. . Canon RC470 still video ,camera and kit
C. . Light Show Presentation Package
D. Custom (hard) carrying ca~es '
E. . Audio visual equipment cart
F. Bretford'3070~L Portable Screen
G.. SVHS Stereo. 4-head VCR
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PART IV TOTALS'
1. HARDWARE
2. 'SOFTWARE
GRAND TOTAL -->
$38,220.00
$5.000.00 ,
~43.218.00 ,
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ESTIMATED COST: PART V (FY 1996)
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1. .. ,Countryside area Recreation' Center (proposed)
A. ,NEW HARDWARE ,
,1. 3. 486SX. VGA microcomputers
2. 3. Personal LaserJet Printers:
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6,000.00 . .
3.000.00.
. $9,000.00 '
B. NEW SOFTWARE .
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2. Calendar Creator
3: Spreadsheet
3. Office Menu System.
750.00 '
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250.00
450.00
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A. 'UPGRADE TO HARDWARE' . '..., .,
1. Upgrade 20 workstations for IlWindows" .
(4 meg of RAM, mouse, & Intel. 16 bit card each)
7.000.00
$7.000:00
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(Change to uWindowsu environment)
. 1. Office & WordPerfect (@ $160.00 each)
2. Lotus .(@ $80;00 each)
3.. WordPerfect Presentations
4. Other routine upgrades
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640.00 .
300~00.
4.000.00
$8,760.00
PART V TOTALS:
HARDWARE COST. LEASE-PURCHASE
$16,000.00
$10.510.00
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PARKS AND RECREATION
Field Automation-PART II
** Completed 1992 **
Phase:
Hrdwr:
Sftwr:
53.300.00
.12,900.00
Install hardware at recreation sites in the field to communicate with the master
. system and expand the Recreation Automation program. This timely and
accurate information 'for administrative functions. Includes hardware at
recreation centers such as Morningside, McMullen Park Tennis Complex,
Mocc~sln Lake Nature Park, and Clearwater Beach Recreation Center.
Field Automation-PART III
Budget: CIP #4797
Phase: 0 Hrdwr:
. Sftwr:
62,200.00
9,850.00
Purchase desk top aDd portable computers and software to be utilized at nine
(9) remote sites including Ross Norton, ~arks and Nursery Field offices,
Martin Luther King Complex, Kings Highway. Condon Gardens, Wood Valley,
Morningside Pool, and Recreation facilities office. This equipment will expand
the city's capability to. serve the public and improve serv.ice as, well as
administrative information and includes lease/purchase of twelve (12) wireless
Wide Area Network (WAN) systems.
Status: Hardware to be quoted 07/93. WAN pending testing.
Field Automation-PART IV
Budaet: CIP #4797
, Phase: 3
Hrdwr: 38,220.00
Sftwr: 5,000.00
Upgrade Parks & Recreation Administration network to support enhanced
City-standard' applications and upgrad,e field printing capabilities at four (4)
locations. Purchase multi-media presentation hardware.
Office Automation
City Hall Annex
** Completed 1992 **
Phase:
Hrdwr: 11,600.00
Sftwr: 1,500.00
Add three (3) additional, VGA workstations to the Parks networl<. These
workstations will be located in the athletics. special events, and 'cultural arts
offices. The interest and computer skills of the staff has increased to such an
extent that PC access time is at a premium. The Parks Department has
, Increased their number of users from 24 to 50 in one. year (Feb., 1992 bid).
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. "City'Hall Annex
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Hrdwr:'
Sftwr:
.16,000.0,0
. 10:51 q.OO
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'Install hardwa.re and softWare at. (proposed) Countryside, recreation areas.
Upgrade hardware at City Hall .Annex to, support, enhanced. softWare"
applications. Upgrade soft~~re. ' . .,
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"Desk Top Publishing Software
Budget: Operating
Phase: 2
Hi'dwr:
.Sftwr:
000.00
600..00"
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. Used to enhance quality of production, of brochures, flyers, "notices ~nd other
promotional. materials. Permits parks and Recreation to delivery camera ready
.copy:to Graphicsfor reproduction, thus eliminating rework.,. . '. ..., '.,
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PLANNING AND DEVELOPMENT DEPARTMENT., "
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'The Department of. Planning' 'and Development currently lnclude.s the divisions of
Administration. Code Enforcement, B~ilding, and Community Development ,
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Effective F:Y 93/94t Planning will. be divided into two hew departments:' Econo'mic .
, Development, which will include Administration a~d C.ommunitY Development; and-Central
, Permitting, encompassing Planning Services, Buildill9 Servicesa!1d Occupational ~icense.
For cla~jty, all completed. projects in the plan' remail'J under their 92/93 organizati'onal
headings. New projects are found under their FY 93/94 headings, but are ,still located.
under the "PlanningU section. Next year, the two new departments'will each have a section
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,PC network. Only Occupational Licehse, a 15 year old system"is'running on the'Unisys.
mainframe. In ac;:Jdition to C.I.S. recommended hardwa~e enhancements, the main focus
. of the computerization plan is the development and/or procurement' of software that will
enhance the efficiency of Eco!1,omic Development and Central. Per~itting functions. .
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PLANNING AND DEVELOPMENT
Office Automation
Department-Wide Use
** Completed 1992 .**
UpgradeWordPerfect1 Multiplan, dBase IV, Harvard Graphics to highest
versions currently avallable. Purchase 91-92 budget year. .
.Phase:
Hrdwr: 000.00 .
Sftwr: . 7,926.00.
Phase:
Hrdwr:
Sftwr:
3~325.00
000.00
Office Automation.-
Replace monitors
. ** Completed .1992 **
Replace seven (7) monochrome monitors with color monito"rs in Planning and
Community Development for use with graphics and spreadsheet applications
'as well'as word processing. On February. 1992 bid.
Office Automation
** Completed 1992 **
, ,
8,800.00
1.200.00
Phase:
Hrdwr:
Sftwr: '
. Purchase.four (4) new City standard PCs for use by the Zoning ,Section and
as a "self-help" zoning information station at the front counter. On February,
1992 bid.
Grammar Checking Software
** Completed '1992 **
Phase:
Hrdwr:
Sftwr:
000.00
2.000.00
. .
'Purchase RightWriter or simiiar grammar checking software.' On February,
1992 bid.
ECONOMIC DEVELOPMENT/CENTRAL PERMITTING
Server Upgrade
Hrdwr:
Sftwr:
Phase:
4,500.00
5,000.00 ,
, .
The Planning and Development,Department,has experienced a combination
of growth and network utilization requiring an enhancement to the 'planning ,
.. server. The upgrade will provide a 486 motherboard, additional memory! more
disk storage and faster network interface ,cards. Additionally, ,the Novell
software will be upgraded to the newest version. These changes will provide ,
faster throughput to the network 'users as well as a hardware growth path.
Status: Scheduled to install July, 1993
(42)
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Network Upgrade-PART I
Budget: CIP #4708
Phase: '3
Hrdwr:,
Sftwr:
38,100.00
2,840.00
Replace Seventeen (17) 286/386 workstations' to . support enhanced'
City-standard software. Upgrade communications cards for faster netw.ork
throughput. Upgrade application software.
9356
Server Upgrade-PART II
. Budget~ CIP #4708
Phase: 4
Hrdwr:
Sftwr:
7,050.00
6,750.00'
Replace two (2) Unlsys laser printers. Replace four (4) 286/386 workstations'
'to be winc::Jows compliant. Upgrade me server, communication cards, disk
storage, and tape backup device to accommodate resource demands of
windows upgrade applications to windows versions. '
CENTRAL PERMITTING/OCCUPATIONAL LICENSE
9016
Occupational License Software
Budget: CIP #4707,
Building & Code Inspection
Permitting Software replacement
Phase: 3
Hrdwr:
Sftwr:
30,000.00
50,000.00
. Current DeL software, runs on the mainframe and is about eight years old.
Permittln.g and inspections run on a PC network, lack functionality and cannot
interface with OCL resulting in ,duplicate data. This project ~ould replace
these systems with integrating Planning package on a mini or .netV:Jork
platform. In addition to hardware and software, the project also' requires
$5,270 for training and $3,700 in annual product support.
BUILDING INSPECTIONS/CODE ENFORCEMENT
9009
Hand Held Computers
Building Inspection Division
** Completed 1993 **
. Phase:
Hrdwr:
Sftwr:
7',1 10.00
3,900.00
For Building Inspectors to log inspection results.
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Sftwr: 11000.00
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Office Automation -
, Building Inspection Division
** Completed 1992 ** .
Add two (2) workstations for use by Planning Technicians and Inspectors.
One purchased and installed 02/92. . I,
Printer for Code Enforcement
** Completed 1992 **
Phase:
Hrdwr:
. Sftwr:
1.800.00
000.00
, I
One (2) Epson printer (LQ-2550) for the Code Enforcement Division to be
used to generate notices, letters, forms. and reports from the Comply II
pr'ogram. One printer received 12/91; another on February, 1992 bid.
CENTRAL PERMITTING
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Building Inspection Division
Hrdwr:
Sftwr:
Phase: 3
. 12,600.00
000.00
Replace five (5) ~orkstations which were installed in ,1987.
Replacement printers ~
1 ,000.00
000.00
Phase: 2, Hrdwr:.
Sftwr:
,Replace five (5) printers in the Licensing and Permitting area of the Central
Co~nter. These printers are no longer economical to maintain due to age.
Network Upgrade-PART I
Budget: CIP #4708
Phase: 3'
Hrdwr:
Sftwr:
12,100.00
4,320.00 .
. Installation of additional hard drive, to permit storage of documents. Replace
network cards for faster.system response. Upgrade 'Novell operating system.
Replace tape to accommodate hard drive expansion backup. Upgrade
software to latest Cjty-standard Version.
Network Upgrade-PART II
, Budget: CIP #4708
. Phase:. 5
Hrdwr: 63,150.00.
Sftwr: ,\ 8,100.00
, .
Replace seven year old Unisys laser printer.. Replace twenty-seven (27),
286/386 workstations to support enhanced software., Upgrape file server,
communication cards, disk storage, and tape backup device to accommodate
resour<?e demands of enhanced software. Upgrade applications.
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POLICE DEPARTMENT
The Clearwater Pojice Departme~t's computer plans can be categorized into two main
are.as: mainframe,' applications and microcomputer applications. ' '
Mainframe Applications ,
The Police Department presently is using the A-6 mainframe computer, which was
relocated to the Police Department in Feqruary" 1991, for Comput~r Aided .Dispatching
, (CAD). City Computer Information Services and the Police Department will ,be conducting
a ,s~arch for a new CAD/integrated police information system. This search will be aided
by the results of an outside consultant's recommendations as to the best course of action
for the Police Department and the City. '
Microcomputer Applications
Future applications may be placedonto a networked microcomputer system on another
platform, depending on the CAD project outcome. This system has multiple, file server
computers as its central base', and will have numerous workstation computers networked
'into the file servers. Additional workst~tjon computers will be purchased in phases 'as
monies are ava~lable and, as additional applications can be developed. , .
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The major phases are identified in the Police Department's five (5) year long range plans.
. The plan may be implemented sooner if monies are available.
. '1
The first phase of this long range plan was tile placing of Records Unit applications on
the network. The next step, already completed, was to replace all of our individual word
processors with networked workstations. The third step was to have police 'accident and
offense reports taken in the field using laptop computers. this step is approximately 80%
complete. Once this is accomplished, we. hope to make the Police Department
"paperless", as the officers in the field will, in essence, become the "dat~ entry clerkll.
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POLICE DEPARTMENT
'Officer Reporting .Networklng
Budget: CIP # 1121
** On hold pending
consultants recommendations **
. Phase:
On-going
. Hrdwr: 220,000.00
Sftwr: 18,000,.00
As funds are available from the 1993/94 Budget process, add workstations,
printers and associated software. This added equipment and software will
, . '
connect command staff; investigations, services, patrol, communicationst and
inspectional services to the Police network. A computerized Parking Ticket
system and.an Optical Disk/Storage system will be added to benefit the entire
group utilizing the network. Analysis will be conducting regarding the potential
use . of laptops in the newly created Neighborhood Response/Code
Enforcement Program.
Mobile Data Terminals Phase:
Budget: Clp. #1121
** On hold pending
consultants recommendations ** ,
Hrdwr: 300,000.00
Sftwr:' 000,000.00
The Police Department has implemented a program to use laptop computers
to write offense, incident and traffic accident reports.' This program reduces .
the amount of clerical support needed for processing and filing' reports. This
'project expands the program to all the laptop computers to serve as in-car
mobile data terminals (MDTs) reducing the 'communications support needed
to dispatch calls for service and to obtain warrant, driver's license, vehicle
registration and other information. In order to accommodate this move to
DMTs. the currel:lt laptops need to be replaced with upgraded computers:
.'
Inter Agency Connectivity
Budget:. (SLEF) Special Law
Enforcement Fund
phase: 2
50,000.00
5,000.00
Hrdwr:
Sftwr:
As funds are available from the Special Law Enforcement Trust Funds,
11ardware arid the associated software will be purchased to facilitate the Inter
Agency connectivity. '.This equipment will enable the appropriate divisions
within the Police Department to access the Pinellas County Criminal Justice
information system and the Pinellas County Sheriff's Information System.
'Along with the~e 'connections will be the connecting of the POlice,Department
, . with other departments within this city.
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9375
Code Enforcement. Printer'
. Budget: Operating
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Phase:.2 '
Hrdwr:
Sftwr:
1 ;200.00
000.00' .
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One (1) laser printer for use. by 'the new ~elghborhood Response/Code
Enforcement Program to print corresp~ndence and ,reports.
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COMMUNICATIONS CENTER
9129
Computer Aided Dispatch System
, Budget: CI P #1119,
** On hold pending consultants
recommendations **
. Ph.ase:,
,
Hrdwr: 100,000.00
Sftwr: ' 250,000.00
"
The Clearwater Police Department is planning' to replace' the 'present
Computer Aided pispatch (C~D) program, which is on .the mainframe, which.
is 'over 14 years old' and which has had n.umerous modifications made. to it
over the years. The problems with the present system include lack of speed,.
'. lack of user friendliness and lack of ability to be easily modified. The new. CAD.
system will run qn either a minicomputer or on networked micro computer.
System selection .will be . predicated upon the state-of-tHe-,art at, the time.
Wh~tever system is chosen, it .'will have to have the 'capability of freely
. ,.,'exchi:mglng.data with the present police network. This system must also have
. 'the capability to accept Glqbal Positioning data as this facet of technology will
become a part of the ClearwCiter, Police Department operation; " .
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PUBLIC WORKS
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The Public, Works' Computerization Long Range Plan (CLRP), encompasses those
. programs, functions. and tasks of the Public Works Department which are suit~ble for
automation. '
The CLRP is based on the concepts of: (1) timely replacement and upgrade of current
automated systems to avoid obsolescence; (2)' acquisition of addition.al automation
systems. . software, and equipment to enhance the productivity 'of the Information
processing functions and activities of ,the Department; and. (3) continuous review;
analysis, and assessment of automation technology as applied to Public Works activities
for long range enhancement. All of the automation requirements outlined herein have.'
consequently been developed ~o replace. enhance, or add to 'the automated capability
of the Public Works Department where they can' be justified. .
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Presently, the department is in the fourth year of a ten year program to. fully automflte the.
design and drafting capabilities of the PLiblic, Works Department. This program, the
Automated Graphic Information Management System (AGIMS), will also result, In a
geographically based information/data. base. Thei AGIMS data base will enaqle all City
'functions and agencies and other authorized users external, to the City to access and
, utilize geographically referenced information necessary to the creation and maintenance
of a comprehensiv~ Infrastructure data base.
A major continuing Public Works automation, program objective is the, provision. of
computer workstations' to all Departmental personnel engaged in the acquisition,
processing, and dissemination of information and data. All functional levels: executive,
technical. administrative, and operational are being equipped where It is feasible to do
so. This, program will largely be completed by end FY 93.
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, ADMINISTRATION
Job Order Cost Accounting Phase: 2
Sy~tem (JOCAS)
Budget: Operating
This is a computer based job order/cost accounting system th?t will enable
costs to be captured and allocated to all activities of a project nature, i.e..
having a precisely defined output and a .finite beginning and end~ The data
base thus created will s~rve accounting and ma'nagement uses as well. as
providing information for billings; productivity measurement and. budget
justifications.. ' . .
. Hrdwr:
Sftwr:
000.00
2,000.00
9023
Director's Work Station
2.200.00 .
600.00
Phase: 3
Hrdwr:
Sftwr:
Provides a workstation for the, Public Works Director. .
9107
Public Works Administration
Utility Customer Support
, ** Completed 1993 ** .
Provide a connection between the Utility Customer Support/Billing Sy~tem and
the PW/ADMIN office.
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Hrdwr:
Sftwr:
,9202
Public Works Expansion
Budaet: Operating Budget
5,068.00
1,200.00
Phase : 1
Hrdwr:
Sftwr:
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Two workstations and City ,standard software for PW/Administri:dion Group.
for Drafting Technician, a!1d Real Estate Property Manager positions.
Status: This will be brought to the Commission for approval this fiscal year,:
as part of a third quarter budget amendment. '
9203
, p,ublicWorks Expansion
Phase: 3
Hrdwr: ' 2.534.00
Sftwr:. 600.00
One workstation and City standard software for PW/Administration Group.
This PC will be used by an Enginee~ III position. .
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9027
9028
9105
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ENGINEERING
. Engineer Workstations
Phase: 0
Hrdwr:
Sftwr: "
5,000.00,
600.00
This project Includes tWo workstations. One was purchased ancJ' installe.d in
FY 90/91. This. item was modified in October, 1992, to include one more
workstation for PW/Englneering. Due to the decrease In price of workstations,
funding was available in #9024 and #9028 to cover three pes instead of two.
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, Status: Approved by Commission and ordered June, 1993.
Public Works Customer.
Service Center Workstation
*.* Completed 1992 **
Phase:
12,400.00
4, 1 OO~OO
Hrdwr:
Sftwr:
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Provides two PC workstations and one PC CAD workstation for, the. front
counter. Standard City. hardware. (On order 02/92) ,.
. ,
Engineering ,Field Workstations
. Budget:. Operating Budget
Phase: 3 Hrdwr: , 14,400.00
,Sftwr:' 3,600.00
,.
Adds six (6) field engineering laptops to enable processing of engineering
survey, inspection, and administrative control data and info~mation from four
inspectors, four field crews, and a materials test/field lab technician.
Drafting CAD Workstations (2)
** Completed November, 1992 **
Phase:
Hrdwr:
, Sftwr:
8,000.00
2,500.00
Add!? the last two 386 equivalent or better CAD workstations with softwaJe. to
nine (9) required. Important to allow full integration of the remaining manual
drafting func~ions into the AGIMS system. One PC installed 02/92.
,
E-Size Plotter
Phase: 0 . Hrdwr: 25,000.00
Sftwr: .000.00
, .
This type of plotter will provi~e fast, high qualiW plots. of construction plans,
atlas pages or other drawings. This will be a much needed tool as more
departments rely on computer generated drawings to achieve their goals. This
typ.e of plotter will also reduce the number of re-plots due to pen failures. A
'print server will be used to connect to the network.
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. Status: Ordered June, 1993
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Tape Streamer Replacement
** Completed June, 1993 **
Phase:
Hrdwr:
. Sftwr: ,
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1.000.00
000.00
'Replacement of network, tape backup unit to accommodate increased disk
storage; complete backup faster and alloW backup to run with no staff
Intervention. .
Network Upgrade~PART I
Budget: CIP #4710
Hrdwr:
Sftwr:
Phase: 1
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53.680.00
5;810.00
Replace 21 workstations for faster response and software compatibilitY.
Upgrade Novell Operating system. Upgrade disk to 1 gb and replace tape
streamer to accommodate new disk. Upgrade' 32 copies of WordPerfect to
Version 6.0, WordPerfect Office to .4.0; and Lotus to 2:4.
Status: Budget amendment will be submitted third quarter' for this ,project.
. Network Upgrade~PART II
Hrdwr:
Sftwr: '
Phase: 3
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211100.00
.10.500.00
, '
Replaces eight (8). remaining 386 workstations to 486 windows compliant .'
units. Upgrade .tile server and communications cards to handle' increased
system load.' generated by windows. Upgrade. software to windows
applications.
Connection to Sparkle
** Completed 1993 **
Phase:
Hrdwr:
Sftwr.: '
Allow three (3) additional pes to access Sparkle-the Utilities System. Includes
data lines, modems, muxes, Utilities System phone lines and emulation. Used
, by Public Works for looking up Utilities Accounts. ',.
CD-WORM '
Budget: Operating ,Budget .
Phase: 3 . Hrdwr:
I Sftwr:
51090.00
000.00
Write-One-Aead-Many data storage device. This will allow a reliable method
to archive engineering drawings and other large format data files.
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,'File Server for ENG/Field Office
'"Phase: 3
Hrdwr:
Sftwr:
,. 5,000.00,
3,509.00 '
This Is a Novell file server, laser printer, and software. to providecofTlputer
'service for.the Enginserlflg Field office.as ~ remote,office at the ti.me they, are
sep'a~ated from E,ngineeri~g in a new City Hall. '
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Drafting Software
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Phase: 3
Hrdwr: .
Sftwr: .
000.00.
,12,000.00
Provides for tne upgrade of exi~ting Drafting and Design ~oftware' and for the
purchase or four (4) additipnal Design packages for, Engineering Drafting.,
, " Wide Format Plotter ' '
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. Budget: CIP #47XX
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, 25,OOq.OO
, , 000.00
I
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Provides for an additional or replacement plotter that is capable of producing
wide output plots, 42 In.qhes, for C!ty area maps' without the need, to splice,
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9029
ENGINEERING WPC
Laboratory Info Management Phase: 3 Hrdwr: ' 000.00
Sftwr: 7t200.00
Adds three each dBa~e IV stand~alone packages, two each Laboratory
Information Management Packag~s. (LANS' and network copies not now
feasible due to distances between plants where they will be in use).
Marshall Street Expansion Phase: Hrdwr: 8,000.00
** Completed 1"993 ** Sftwr: 2,400.00
. Adds two workstations with printers at Marshall St; one for Chemist & one for
Operator responsible for training and Safety. Includes the follo~ing:
, '
.9030
386 Unisys, minimum 20 meg Hard Drivest VGA monitorst coprocessorst both
5.1/4" and 3.1/211 floppy drives, DOT matrix printers and 2 copies each
Wordperfect, Wordperfect Library. dBase IV, Lotus 1,2,3, & Harvard Graphics.
9031
Unlnterruptable Power System
Budget: Operating Budget
Phase: 2
Hrdwr: 10,000.00
Sftwr: 000.00
.f
UPS system . to maintain Atomic, Absorption Spectroscopy and Gas
, Chromatography systems on' line for minimum 45 minutes during power
outages. Adds smaller" office UPS for two additional Micros. Two units were
purchased for pes in 1992. Two. additional units will be purchased in 1993 for
Atomic Absorption and Gas. Chromatography equipment.
9322
Network Upgrade-PART I
I
Phase: 3
Hrdwr:
Sftwr:
. Replacement for five year old office' network and lab computers. Dollars for
this project cannot be. predicted until PW/WPC receives a report from a
consultant on this issue. Plan will be updated when report is received.
9323
Network Upgrade-PART II .
Phase: 4
Hrdwr:
Sftwr:
/.' .
Second phase of replacement computer equipment for office and lab use.
Dollars for this project' cannot be predicted until PW/WPC receives a report,
from a consultant on this issue. Plan will be updated when report is received.
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9033
9034
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** Co~pleted 05/93 **
Phase:
Hrdwr:
Sftwr:
.12,000.00
3,000:00
It is anticipated, due to storm. water management,. increasing regulatory
requirements, and advance. wastewater treatment requirements, that the two
laboratorY's workloads for data management will have increased to the extent
, that the plant process computers will no tong~r have either adequate storage
capacity or access time for all the lab data and programs. Therefore, it will
become necessary to add a work station in each laboratory dedicated to data
acquisition, Laboratory Information Management, Sample logins and tracking,
'and Quality Assurance procedures. These computers would have to have the
capability of feeding data, after filtering thr.ough the QA tests: into the data"
, bases in the plant computers, either by floppy transfer or hardware. This may
not be all the data generated, but"would have to, include data' necessary for, ,
regulatory reports, for generating trending charts, and for operational control
and plant evaluations. These systems should als'o be able to communicate via,
modem to transmit requested data to Environmental Management's database
"Yithout having to rekey. Includes two PCs, plotters, printers, and modems.
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Office Automation
** Completed 05/93 **
Hrdwr:
Sftwr: .
5,000.00
2,000.00
Phase:
, ,
Two (2) additional terminals and communications software for Superintendent
and Assistant Superintendent's offices. . . '
Process' Control ~ Plant
Mechanic Workstations
Budget: Operating
Adds three (3) PC micro computer workstations to be utilized by each of the
, WPC mechanics at the City's three Advanced Wastewater. Treatment Facilities. '
The equipment will be used by the mechanics to track equipment information,
preventative and corrective maintenance, spare parts needed, spare parts on
hand and maintenance scheduling: In addition, these PC's will be shared with
the .lead operator (supervisor) at each plant. The lead operator will use the
workstation 'to prepare operatiOnal procedures, plant memos,. other '
correspondence and employee information tracking.
Phase: 2
Hrdwr:
Sftwr:
10,950.00
3,000.00
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9035.
City Forester's Workstation
** Co.mpleted 1992 **
. . Hrdwr:. 2,300.00 '
Sftwr: . 600.00
Phase:
Provides standard City workstation and software for the City forester.
Administrative backlog drives this critical requirement.
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9036
Environmental Data Management
System
Budget: Operating
000.00
4AOO.OO
Phase: 2
Hrdwr:
Sftwr:
Purchase of Alpha IV and a statistical package to capture, process, analyze
and prepare reports from data generated by field activities of the
Environ.mental group. . .
9108
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** Completed 1992 **
2,300.00
1,600.00
Hrdwr:
Sftwr:
Provid~s standard City workstation and software to this position. This position
. Is supported by the Stormwater Utility Program and is responsible for the
collection; assimilation, interpretation. and reporting of water quality conditions
for the City of Clearwater. Statistical software will be essential for the overall
interpretation of data.
9109
Environmental Specialist
Supervisor Workstation
** Completed 1992 **
2,300.00
600.00
Phase:
Hrdwr:
Sftwr:
Provides standard City workstation and software to this position. This position
is supported by the Stormwater Utility Program and is responsible for the
overall management of the regulatory program, environmental administration>
of > land. development, and other water resource regulation activities.
Hydrolog!c software may be required to support this position. One 02/92 bid.
9110
Environmental Office Support
Supervisor Workstation
** Completed 1992 **
Phase:
Hrdwr:
Sftwr:
2,000.00
000.00
An Ink-jet printer or plotter is required to support the office for the purpose.s
of presentation graphics required for Commission presentation. Environmental
Advisory Committee presentations, and general public presentations that staff
are presently providing.
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Laser ~rlnter
Budget: Operating
Phase: 2
Hrdwr:
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2,000.00,
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Lotus/Advanced WordPerfect, Scientific Notation/Italics: Ifpossible. the old.
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9303
Laptop/Luggable'
Budaet: Ope.rating
Phase:' 2
Hrdwr:
Sftwr:
4,550.00.
350.00
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-may b~color laptop o'r IIluggable" gas.:.plasma.,disp!ay. Existing laptop will be
. used, for Research environr:nentalist to replace laptop kept in Wet/Acid
environment. The option'of ruggedized machine' will be'explored. ' ,
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9044
Sanitation Administration
** Completed 19'92 **
Hrdwr: 20,000.00
Sftwr: 3,200.00
Phase:
Adds one (1) file server and five (5) work stations for a total office automation
system upgrade to be compatible .with standard City systems. Includes two
(2) upgraded p~inters. . .
9047
Transfer Station ~ Operations
12,000.00
3,000.00
Phase: 3
Hrdwr;
Sftwr:
To include a computerized truck weighing and reporting system.
9313
Recycling Bar Coding-PART I
Budget: CI.P #
Hrdwr: 30,000.00
Sftwr: 8,000.00
Phase: 2
Provide initial equipment to furnish 2-4 residential curbside vehicles with
scanners; data recorders and custom software. "
, NOTE: This project depends on the outcome of the proposed RFPto privatize
recycling services. '
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9314
. Recycling Bar Coding-PART )I
Budget: CIP #
Phase: 3
Hrdwr: 20,000.00
Sftwr:, 2,000.00
Furnish the balance of 4-7 Solid Waste curbside trucks with scanners, data
recorders and custom software.
NOTE: This project depends on the outcome of the proposed RFP to privatize
recycling services.
9315
Network Upgrade-PART I '
Phase: 3
Hrdwr:
Sftwr:
1,840.00
2,050.00
Upgrade of WordPerfect, WordPerfect Office and Lotus. Addition of
PageMaker anQ one (1) workstation for desktop publishing to be used in
recycling education for production of brochures and handouts. It is important
, for the City to publicize the, recycling program, even if recycling is privatized,
so that participation in recycling remains high.
9316
Network Upgrade-PART II
Phase: 4
Hrdwr: 12t800.00
Sftwr: 000.00
Upgrade of seven (7) pes from 386 to latest model to accommodate new
software resource demands.
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Phase: 3 . . Hrdwr: .,. 18',146.00
Sftwr: '2,175.90"'
. Replace seve~ (7) existing PCs to be windows compliant. Upgrade'software '
to windows versions. :rhe syst~m will 'be seven years old at the time of
replacement. This project used to be combined'. with #9052 and' was
, separated for funding purposes. . , .
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Budget: CI,P #67~6
Phase: 2
Hrdwr:
,. Sftwr:
140,000.00 .
.000.00
. .
Additional field monitoring devices (wells, elevated t~nks, etc.) compatible with .
recently installed Data Flow System telemetry hardware/software. The Water
Telemetry System is not compatible, nor does it' need to be compatible,with
the Gas Telemetry System. There is' no need, to interface data between the
. two systems; The Water Telemetry System was selected, in part, ,due to its.
. compatibility' with existing rembte telemetry units, valued at approximately
$150,.000. Both the Gas. and Water Systems were purchased via' the
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INFRASTRUCTURE
9050
Office Efficiency
Public Service (4)/Water .(3)
,** Completed 1992 **
Replace existing monochrome monitors with color (VGA), increasing efficiency
. and providing bette~ software/hardware cOl1}patibility. '
. Phase:
. Hrdwr:
.4,200.00
905~
. System Minimum Upgrade ~
Infrastructure
** Completed 1993 **
Phase
Hrdwr:
Sftwr:
5,000.00
3.000.00
Replace existing file server with "586" (or.. ~hatever is becoming industry
standard at that time). With computers becoming obsolescent in about 5 yrs.,
. the existing system will be about 8 yrs. old, existing efficiency must be upheld
C?r improved. .' . ,
9307
, . Network Upgrade~PART I
,)
Phase: 3 Hrdwr: 15,020.00
. Sftwr: 2,440.00
\
Replacement at 14 communications qards for faster network throughput.
Upgrade Novell operating system, replace tape backup unit. increase disk
storage to 19b. Replace six (6) ,year old laser (2) and dot matrix (1) printers.
Upgrade to latest City-standard versions of WordPerfect, WordPerfect Office,
and. Lotus.
9052
Network Upgrade~PART II
Phase: 4
Hrdwr: 15.554.00
Sftwr: 2,175.00
Replace six (6) pes, hardware and, file. server (1) to support enhanced
software. Upgrade software. The system will be seven (7) years old at the
time of this replacement.
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9053
Network Upgradewl nfrastructure
Phase: 3
Hrdwr:
Sftwr:
4'.500.00
1,000.00
New optical drive for efficient use of existing technology. Makes more efficient
use of storage capability and greater access to 3rd party 'information for
report writing.
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9056,
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9118
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TRAFFIC ENGINEERING
File server
** Completed 1992 **
Phase:
Hrdwr:
Sftwr:
7,000.00
4,000.00
Provide separate file se!Vsr for Transportation Group work stations. '
Office Automation
Budget: Operating Budget
Phase: 3
Hrdwr:
Sftwr:
2,100.00
800.00
Add work stations for one executive/professional employees. One to be
utilized by Oper?tions Engineer and one to be shared by two Traffic'
Engineering Assistants.
CADD System-Traffic
Budget: Operating Budget
Phase: 3
Hrdwr:
Sftwr:
4,000.00 .
2,500.00
New AutoCADD software, digitizer table, plotter, and 486 Computer. Traffic
currently has. no AutoCADD capabilities and needs to begin entering traffic
information into Engineering drawings.
Laptop Computers
. ** Completed June, 1993 **
Phase:
Hrdwr:
Sftwr:
5,000.00
2,000.00
Purchase of two (2) laptop computers for use with recent upgrade to the
Pinellas County Traffic Cont~ol System. Laptops can be remotely connected.
to the system via cellular phone. and/or by cable at any intersection in the
City. Software includes ProComm and DOS.
Status: Laptops received June, 1993.
Network Upgrade-PART I
Phase: 3
Hrdwr: 20,000.00
Sftwr: 5,000.00
I
\
Replace five (5) of existing terminals with new industry stC!-ndard of that time.
With computers becoming obsolete in about 5 years, the existing system will
, exceed that. .
Network Upgrade-PART II
Phase: 4
Hrdwr:' .20,000.00
Sftwr: 5,000.00
Replace five (5) of existing terminals with new industry standard of that time.
With computers becoming obsolete in about five years, the existing system
will exceed that.' '. .
II
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PROJECT,SUMMARY: Phase oh
Fiscal Year 92/93 '. '.
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Project
Number Description
"
Paoe
Amount
. ADMINISTRATION SERVICES
COMPUTER INFORMATION SERVICES
" 9232 Unisys A-4 Tape Drive
, ~ " 1
, >' '
.,
10
Subtotal
'.
30,000.00
$ 30,090.00"
, '
'. '
FINANCE/BUDG ET
91.35. ' Finance Office Automation
, ,
11
.', Subtotal
32,744~00
~ 32,744.00
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UTILlTIES/CUSTOfy1ER SUPPORT , .
9231 Meter Reading System Replacement 13 50.000.00
, .,Subtotal $' 50.000.00'
TOTAL of ADMINSTRATioN SERVICES . $ 112,744.00
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"GAS
9340
'Gas Administration
17 7.000.00
Subtotal $ 7,000.00
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.. GENERAL SERVICES
ADMINISTRATION
9330 . Network Software Upgrade .
"
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LI BRARY
'9380 . ClearWater Sun Archives
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. PARKS & RECREATION
9005 Field 'Automation-PART III
'.
39, '
, ,
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$ 72,050.00
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PUBLIC, WORKS.
, ADMINISTRATION
9202 Public Works Administration
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ENGINEERING'
9024 Engin"eer Workstations
.' 9105' E-Size.Plotter., f ..'.
.9205 NetWork Upgrade-,PART I
. ,
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51
51'
,52 '
. .Subtotal
.TOTAL'.of PUBLIC WORKS.
"
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, ., 5,600.00
25,000.00 ..'
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59.490.00
.90.090.00
.. ~6,358.00'
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'PROJECT SUMMARY: Phase 2,
Fiscal Year 93/94' .
. Project
Number Description Page Amount
, , },i
ADMINISTRATION :
'. CITY CLERK ,
.1
9345 Network Upgrade 5 46.000.00 : I
Subtotal $ 46,000.00 ' !
:
, .,
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ADMINISTRATIVE SERVICES.
COMPUTE~ INFORMATION SERVICES t
,.
,9364. Finance System Expansion 8 32,180.00 ,
. , .5,'500.00 ' ., ,
.,' 9377 : . , . Disk Manager .8 , .
,9379 Network, Analy~is Software s. 1,'300.00 .', '
.'
9326' . Network Upgrade.. 9 25.500.00 "
, Subtotal $ , 64,480.00
" " .,'
, ,
,.
. GAS,
" ,9339 Gas Controller Office 18. 71000.00 .
.', , 9343. Propane Gas Operations 19 4,400.00
/ ,',," ' 9370 Computer for Training , ' 19 3,100.00
Pasco Expansion Project .
,. ' 9371 19 7,600.00
9372 Gas Installation .- 19 3,200.00
9373 Gas Sales' Expansion 20 13,300.00
9374 Gas Marketing .20 11.000.00
Subtotal. $ 49',600.00
" 'I
, , ,
LEGAL
9305 Network Upgrade-PART I ,. 30 28.680.00
Subtotal $ 28,680.00
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LIBRARY
9310 Public Access Computers
, ! ' 9378 Additional Gaylord Equipment
, 9368 Personal Computer/CD-ADM
93~9 Multi~Disk/CD~ROM
32 6t650~00
32 4,400.00 1
I
33 31200.00 .'j
33. $ 1.000.00
Subtotal $ 15t250.00 .
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9376 Desk,Top Publishin'g 41 600.00
, " Subtotal $' 600.00
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, PLANNING & DEVELOPMENT
CENTRAL 'PERMITTING
9344 Replacement printers 46 $ 1 .000.00
Subtotal $ 1.000.00'
POUCE ,
8571 . Officer Reporting Networking
. 9312 , Inter Agency Connectivity
9375. Code E'1forcement .Printer
COMMUNICATIONS CENTER
.9129, ' Computer Aided Dispatch, System'
.,
PUBLIC WORKS
'ADMINISTRATION
.8844 Job Order Cost Accounting System
ENGINEERING WPC
9031 Uninterruptable Power System
903~, Process Control Plant
, Mechanic Workstations
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. ENVIRONMENTAL MANAGEMENT
9036 ., Environmental Data Management-System.'
9302 Laser Printer .
9303 : Laptop/Luggable
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UTILITIES/SOLID WASTE ,', ..' '
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,
, .
59
-Subtotal
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38.000.09 ..
, :
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8838
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Subtotal
TOTAL of PUBLIC WORKS
, ,+ ~
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Phase 2.GRAND TOTAL:
$1,065,060.00
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PROJECT SUMMARY: Phase 3 "
Fiscal Year 94/95 . }
, Project . '.
, Number Description Paoe Amount
CITY..WIDE PROJECTS
9017 . Graphic Inf?rmation Syst.em . .1 750,000.00
8848 ' ,
Subtotal $ 750,000.00 ,;
, ,
, J
ADMINISTRATION
CITY MANAGER'S OFFICE
9324 Network Upgrade~PART I
. '
.1
3 9,860.00
Subtotal $ 9,860.00 ,-
, "
T'.'.
. ,
5 250:000.00
Subtotal. $ 250tOOO.00 I ~,. c
"\
".
CITY CLERK
9346 . Optiqal Disk/Car ~ystem
ADMI N ISTRA TIVE' SERVICES
. COMPUTER INFORMATION SERVICES
'8833 Nl?twork,Processor Link~PART I
9365 Payroll/Human Resource System
9329 Financial System Upgrade
9366A Network Ugrade
, ,
7
8
9 ,.
9
. Subtotal
701000.00 ,
328.000.00
661000:00
58,500:00
$ 5221500.00
, :i
"
FINANCE/BUDGET , ,
9359 Network Upgrade. PART I
.12 14,740.00 '
Subtotal $ 14t7:40.00
I,
PURCHASING
9361, . Network Upgrade
/.
12 ---2..-t990.00
Subtotal ,$ 24,990.00
. ,
,
~:~
RISK MANAGEMENT
9366 ' Network Upgrade-PART I
. I
/
13 8,100.00
Subtotal $' 8,1 00.00
,
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9328, . Network Upgrade-PART I
,.
II,
. '
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., 16 29.690.00 '.
Subtotal $ .29.690.00
, 18 7tOOO.00
. 19 30tO~)Q.00
19 . .22.150.00
Subtotal $ 59,150.00
,
, " :
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'~' " .
, .
GAs
, ' 9341 Drafting
9342' Inventory Control
9363 '" Network Upgrade-PART 11
. ;:1
, "
GENERAL SERVICES
ADMINISTRATION
9331. Network Upgrade
22 18.450.00
Subtotal. $, 18A50.00
,.
, I
BUILDING &' MAINTENANCE
9308 . Network Upg~ade-PART I
, .
22 21 '.680.00
Subtotal . $ ,21 ,6~0.00
.,
"
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, '.
. ,
FLEET ADMINISTRATION '
9332 Network Software Upgrade
23
.' , Subtotal
TOTAL of GENERAL SERVICES
6.440.00
$, 6.440.00
$ 46,570.00.
, .
HUMAN RELATIONS,
. COMMUNITY RELATIONS
9336' Network Upgra~e-PART II
25 24.950.00
Subtotal. $. 24.950.00
HUMAN RE?OURCES
9348 Laser printers .
9349 . Software Upgrade~PART I
9354 Powerbook Portable PC
> ,.'
27 ' . 2A50.00
..27 3.600.00
28 3.533.00
Subtotal $' 9,583.00
,
30 , , ,10.650.00
Subtotal $ 10,650.00
,
/ .
".:
. '
, LEGAL
9306 ,. Network Upgr~de-PART II,
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LIBRARY
931.1 Office Automation Upgrade
,33.
72.600.00 ' ,
$ 72,600.00'
" '
".
MARINE
9352 . Network Software
35
$ 5.000.00
$ . 5,000.00
PARKS & RECREATION
9006 field Automation-PART IV
40 43.200.00 ,-
Subtotal . $ 43,200.00
,
. , , , '
"44 40.940.00 I
Subtotal $ 40,940.qO . I
J
\
44 80,000.00
Subtotal, .$ 80,000.00
PLANNING & DEVELOPMENT.
9355 Network Upgrade-PART I
,f "
OCCUPATIONAL LICENSE
9016 Occupational License Software
. .,
CENTRAL PERMITTING
.' : 9012 Office Automation
9357' Network Upgrade-PART I
. 46.
46
Subtotal
TOTAL of PLANNING AND DEVELOPMENT.
121600.00
16.420.00
~ 29.020.00
$ 1491960.00
/, '
PUBLIC WORKS
ADMINISTRATION
9023 Director's Work Station
9203 Public Works Expansion
,
51
51
Subtotal
2,800.00
3.134.00 '
$' 5,934.00
. .,
ENGINEERING
9027 Engineering Field Workstations
9318 CD-WORM
9206 Net~ork Upgrade-PART II '
9319 file Server for ENG/Field. Office
9320 Drafting Software
52 18,000.00
53 5,000.00
.53 31,600.00
54, . 8,500.00
54. 12:000.00 , j
Subtotal $ 75,100.00 !
I.
",', '
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: '
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ENGINEERING WPC ,.
< 9029 Laboratory Info ,Management . 55 7.200.00
' ~ ,
'9322. Network Upgrade.PART I . 55 . . 0.000.00
Subtotal $ 71200.qO
. . ,.
. , UTILITIES/SOLID WASTE ,.
9047 Transfer Station - Operations 59 15,000.00
,
. . 9314 . Recycling Bar Coding-PART H 59 22,000.00
' '.
, . 9315 Network Upgrade-PART I 59 3.890.00
,Subtotal $ '. 40.899.00 .
, . i
. WATER . .
". . 9052A . NetWork Upgrade-PART II 20.321.00
" 60
. .
Subtotal .$ 20.321.00 .1.
I,:',
.. ,
, INFRASTRUCTURE .
.' ,
9307 Network Upgrade-PART I 61 17.460.qo .
, .
..
9053 Network Upgrade-Infrastructure 61 5.500.00 . .
I- 'I Subtotal $ 22;960.00
, . I,
.,'. '. I, '
';t" ': TRAN,SPORTATION
i, ' " 9117 Network Upgrade-PART I. . 62 25.000.00
/.'
.'. 9056 Office Automation 62 . 2.900.00
,~ " .
cf "
~. ..', ' 9116 CADD System-Traffic 62 6.500.00
"
, "J1 Subtotal ~ 34,400:00
.,. ,TOTAL of PUBLIC WORKS $' 206.805:00
,
Phase 3 GRAND TOTAL: $2,238,348.00
. .' "
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9 147.500.00
Subtotal $ ,147.500:00 ' .
, ,
, 12 38.750.00
Subtotal $ 38,750.00
, !
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PROJECT, SUMMARY: Phase 4
Fiscal Year 95/96
Project
Number Description
ADMINISTRATION
. CITY MANAGER'S OFFICE
9325 .NetWork Upgrade .
Page
3
Subtotal
CITY CLERK
9347 Cash ,Register
5. '
Subtotal
rOT AL of ADMINISTRATION'
. ADMINISTRA -rIVE' SERVICES
COMPUTER INFORMATION SERVICES
9058 Network Processor Link-PART II '
FINANCE/BUDGET
, 9360 Network Upgrade-PART II
RISK MANAGEMENT
. 9367 'Network Upgrad!3-Part II ' ,13
Subtotal
TOTAL of ADMINISTRATIVE SERVICES
GENERAl: SERVICES
BUILDING & MAINTENANCE
9309 Network Upgrade~PART II
,'.
" '. ..
~ .
,
, "
, . ~ -
"
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Amount'
,22.750.00
$ 22.750.00
,
3.280.00
$ '3,280.00
$ 26.030.00
11 .550.00
~ 11 ,550.00
$ 197,800.00
21 20,010.00
Subtotal $ 20,010.00'
FLEET ADMINISTRATION
9333 Network Upgrade
22
Subtotal
TOTAL of GENERAL SERVICES
HUMAN RESOURCES
9351 , PC' Replacement
9353 CD-ROM Drives
27
,27
Subtotal.
(70)
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28.800.00
$ 28.800.00
$ 48.810.00
4.803.00
1.092.00
$ 5,895.00
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MARINA
9337 Network Upgrade-PART 11
9352 NetWork Software Upgrade-PART I
, .34
34
Subtotal,
, 2,900.00
5.000.00
$ 7,900.00,
PARKS & RECREATION
9304 Field Automation-PART V 40 26.510.00
Subtotal , ,$ 26.510.00
.,
, ,
, PLANNING AND DEVELOPMENT.
9356 Server Uprade-PART II ' 43 13.800.00
Subtotal $ 13.800.00
PUBLIC WORKS
ENGINEERING
9321 Wide Format Plotter 53 25.000.00
. Subtotal $ 25,000.00 ' "
ENGINEERING WPC . "
9323 '. Network ~pgrade-PART II 54 00.000.00
Subtotal '$ 00,000.00
, , UTILITIES/SOLID WASTE
. , 9316 . . Network Upgrade-PART II 58 12.800.00
,
Subtotal $ . 12.800.00
INFRASTRUCTURE
9052' Network Upgrade-PART II 60 17.729.00
Subtotal $ 17.729.00
.1
TRANSPORTATION "
" , 9118 . Network Upgrade-PART II
61 25.000.00
, Subtotal $ 25.000.00
.' , TOTAL for PUBLIC WORKS $ .80.529.00
Phase 4 GRAND TOTAL: $ 4071274.00
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PROJECT ,SUMMARY: Phase 5
Fiscal Year'g6/97
,..
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Project.
Number Description
Page
Amount.
, "
.'
ADMINISTRATIVE SERVICES.
. COMPUTER INFORMA TIONSERVICES
'9059 'Network' Pro'cessor Link-PART II
. .
9 161.500.00
Subtotal $ 161,500.00
. HUMAN RESOURCES.
,,9350 Software' Upgrade~PART II '.
. '
26. 3.600,"00
,.Subtotal $ 3t600.00
. '}
, ,;;
, 4
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MARINA
9~38 Ne~ork Upgrade~PART UI
I ..
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. .17.300.00
$ 1}' .300.00
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CENTRAL PERMITTING
.,9358 Network Upgrade-PART II
"
.45 71 .250.00
, Subtotal ifi 71 .250.00
.
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Phase 5 GRAND TOTAL: '
$ 253,650.00
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. Clearwater City Commission
Agenda Cover Memorandum
~.:tln' D.,.: ____
IU.1 3 0 1993
II
SUBJECT:
FIRM SERVICE AGREEMENTS WITH FLORIDA GAS TRANSMISSION
RECOMMENDATION/MOTION:
Approve amendments to our Firm Transportation Service Agreement dated October
1, 1991, and commensurate amendments to the General Service Agreement dated
November 16, 1989
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
Our natural gas supplier, Florida Gas Transmission Company (FGT) became an open-
access pipeline by order of the Federal Energy Regulatory commission .(FERC) on
August 1, 1990. This allows other natural gas suppliers and local,distribution
companies (LOCs), like the city of Clearwater to directly transport gas over
FGT pipelines as opposed to purchasing supply gas from only FGT.
In order to further reducG our gas costs and lower our customers' bills, we
would like to convert an additional 25 percent of our Firm Sales Service to
Firm Transportation Service (FTS) which will allow us to purchase 75 percent of
our gas supply on the open market. We are currently directly p~rchasing and
transporting 50 percent. Under the FERC approved transition plan, each year
FGT allows the LOCs to convert a certain percentage of their Firm Sales Service
gas to Firm.Transportation Service. The 75 percent level represents the
maximum that we can convert to FTS as of August 1, 1993.
In order to accomplish this we are amending our existing General Service
Agreement and Firm Transportation Service Agreement with FGT. The Seventh
Revised Exhibits A & B will be inserted in our. original General Service
Agreement with FGT. This will reduce our Firm Sales Service from 50% to 25%.
The Third Revised A, B & C will be inserted in our original Firm Gas
Transportation Service Agreement. This will increase our Firm Transportation
service from 50% to 75%. The revised Firm Gas Transportation Service Agreement
increases our Firm Transportation gas by 25% which is the same amount as our
General service contract is reduced.
Revf ewed by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
AtH
Other
,4v
N/A
N/A
N/A
N/A
N/A
Originating D~t:
Cle ter Gas Sys~em
Costs: S N/A
Use
Total
comnission Action:
o Approved
o Approved w/cond! t Ions
o Denied
o Continued to:
$ N/A
Current Fiscal Yr.
Advertised:
Date:
~'" Paper:
~ Not Requl red
Affccted Parties
o Notified
~ Not Required
Food!n!l Source:
o Capl tal lll'fl.
o Operating
o Other
Attachments:
Seventh Revised Exhibits A, B
General Service; Third
Revised Exhibits A; B & C
Firm Transportation
Approprint ion Cooc:
o Hone
rlnted on recycled paper
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This conversion will allow Clearwater Gas System to purchase'increased levels
of natural gas on the'spot market from one of our four current'ly contracted,
suppliers (Citrus Industrial, Coastal Gas Marketing, Natural Gas,'Clearinghouse,
MG Natural Gas). We will continue to purchase natural gas in this m~nner until
FGT is fully deregulated by FERC Order 636'which is projected ,to occur October
1, 1993. When FERC Order 636 is'implemented for FGT we will immediately
transition to 100 percent Firm Transportation and plan to purchase our natural
gas through the Municipal Gas Authority of Florida (MGAF) which ,will be a joint
gas buying organization for municipal LOCs on the FGT Pipeline., MGAF currently
, has 15 municipal members including Clearwater.
To demonstrate the effect of this action we purchased and transported natural
gas as follows for June,'1993:
"
FGT General Sales Gas (includes Transportation)'
FGT Firm Transportation with spot Gas
Savings Available ~n June, 1993 from spot Gas '
36,. 79/therm
22.9c/therm
13.89/therm
Our overall Weighted Average Cost of Gas (WACOG) which is our' basis for the
monthly billing rate is lowered by shifting to Firm Transportation with spot
'Gas. . In June our WACOG was 26.69/therm~
Once FERC Order 63'6 is implemented for FGT we believe our assurance of service'
(potential reliability) will improve as we will be purchasing Firm '
Transportation and Firm Gas through the MGAF interlocal. Our latest
projections of the cost of gas for FY 93/94 under the new deregulated world of
FERC Order 636 is 299 - 339/therm which is 49 - 8Q/therm higher than our WACOG
for FY 92/93 to date which has averaged 25.0Q/therm. FERC has implemented this
deregulation on the premise of long range lower prices and improved
availability of natural gas.
We recommend approval and execution of the attached Amendments with FGT. It is
in/the Clearwater Gas $ystem's best interest to tr~nsport the maximum amount of
natural gas as allowed by the FERC transition plan so as to minimize our fuel
costs.
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General Service Agreement
Between
'Florida Gas Transmission company
, and
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. Dated
November 1, 1989
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Maximum Dailv contract Ouantitv
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During each day of the months indicated below, ~he,MDCQtapplicable
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October
18,740
20,548
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, :
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May-sept~mber
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4,923,615 'therms'
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, "
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SELLER
BUYER
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FLORIDA GAS TRANSMISSION COMPANY
THE CITY OF CLEARWATER
BY:
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TITLE: Vice-President. Marketinq
TITLE:
J'
Date of this Seventh Revised Exhibit A superseding' sixth Revised Exhibit
A dated August 1, 1992: August 1, 1993 .
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OJ;' CONTRACT NO. 4266
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Seventh Revised ~xhibit B
. To
General Service Agreement
, Between
Florida Gas Transmission company
, I ," and" .
'The, city of Clearwater
, Dated
November 1, 1989
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Description of
Point(s) of
Delivery
POI
-pct
Maximum Oaily Ouantities*
(MMBtu)
Nov-March April
, .
May-Sept
J
. , 1., Clearwater East 16204
., 2. Clearwater North ,.16205','
"3., Clearwater South, 162,06
50,000
50,000
50,000
50,000
, 50 '000
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50',000
'50,000
50,000
30,000
30,000
'30,000
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,TOTAL MDCQ:
"
',18 ,740
20,548
25 ;,548
11,630
~
;*Seller shall not ,be obiigated to deliver on a firm basis volumes
in the aggregate under Buyer's Service Agreements under Rate Schedules
" G arid FTS-1 or any other firm r'ate schedule. of Seller, which exceed the
" ,Maximum Daily Quantity specified, for each point.
, '
SELLER
BUYER
FLORIDA GAS TRANSMISSION COMPANY
THE CITY OF CLEARWATER
, ~Y:
BY:
TITLE: Vice-President. ,Marketing
TITLE:
Date of this Seventh Revised'Exhibit B superseding sixth Revised Exhibit
B dated August t, 1992: August 1, 1993,
, I
CONTRACT.NO. 4266
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Third Revised Exhibit A
to
Gas ,Transportation. Service Agreement
Between
Florida Gas Transmission Company
and
city of Clearwater
Dated
October 1,
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Receipt' '
POI
, Oct
Maximum Daily Quantities*
(MMBtu) :
Nov-March April 'Mav-Sept
FGT MOPS,REFUGIO
SNGjNNG'
611
2,085
2,'2'86
2,,842
'1,,293
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FGT SABINE
23062
2,490
2,731
.3,395'
1, 5'45
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1', 216
1,332
1,657
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STONE,CARNES
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this, Third Revised Exhibit A superseding Second
A d~ted August 1, 1992: Augus~,1~, 1993'
Revised
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Third 'Revised Exhibit B
to
Firm Gas ,Transportation service Agreement
, Between "
Florida Gas Transmission Company
. and
city of Clearwater
Oated
October 1, 1991 .
Description' of
Point (s') of
Deliverv '
POI
Oct
Maximum Daily'Ouantities*
, (MMBtu)
Nov-March APril Mav-Sept'
1. Clearwater East,
2. Clearwater North
3. Clearwater South
16204
16205
16206
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
3,0X> .
3jCOJ
3,0X>
TOTAL MDTQ:
5,622
6,164
7,664
3,489
r,
* : Transporter shall not' be obligated to del~ver .on "a firm
basis volu~es in the aggregat~ under' Shipper's Service Agreements
'under Rate Schedules G and FTS-1 or any other firm rate schedule of
~ransporter which exceed the Maximum Daily Quantity specified for
each point. '
, I
TRANSPORTER:
FLORIDA GAS TRANSMISSION COMPANY
SHIPPER:
CITY OF CLEARWATER
BY:' r
BY:
, I
TITLE: vice President. Marketinq
TITLE:
",
DATE:
DATE:
Date'of this Third Revised Exhibit'B superseding second Revised
Exhibit B dated 'August 1, 1992: August 1, 1993
1
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CONTRACT'NO. 20336
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Third Revised Exhibit C
to ,
Firm Gas Transportation Service Agreement' , ,
Between "
Florida ,Gas Transmission Company
, " ,arid' ','
city. of Clearwater
Dated '.'
, October, 1, ,1991 ,
" ,
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Maximum Dailv Transportation Ouantitv
, ,
During' each day of the months indicated below, the MDTQ.
applicab~e hereunder shall be as set forth below:
l;.,' ...
Period
MOTO lMMBTU)
October,
November-March
, Apr il
MaY~September
5,622
6,164
7,664
3,489
"
Maximum Annual Transportation Ouantitv: 1,477,084' MMBTU'
TRANSPORTER: 'SHIPPER:
FLORIDA GAS TRANSMISSION COMPANY CITY OF 'CLEARWATER
, ,
BY:
BY:
TITLE: Vice President. Marketing
OATE :'
TITLE:
DATE:
. t."
Date ,of this Third Revised Exhibit C superseding Second Revised
Exhibit C dated August 1; 1992: August 1, 1993 '
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CONTRACT NO. 20336
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Cleanvater City Commission
Agenda Cover Memorandum
. Itemfl~
Heeting Dote: ~
W3 30 1993
SUBJECT:
Purchase of ,Cellular Telephone service
RECOMMENDATION/MOTION:
Award a two-year contract (9/5/93 - 9/30/95) to GTE Mobilnet, Clearwater, FL, for
the purchase of cellular telephone service, at an estimated cost of $75,000, which
is the only responsible and responsive bid submitted in accordance with
,specif ications,
~ ond thot the oppropriate officiols be outhorlzed to execute some.
BACKGROUND:
Bids were solicited and received for cellular telephone service (the city has 58
active cellular telephones using approximately 5,400 minutes of air-time per
month). GTE Mobilnet submitted the only bid for this service. six firms did not
respond to the bid solicitation for the following reasons: 1 schedule will not
permit, 1 does not offer product, 3 unable to meet specifications, and 1 bid from
Cellular One was received after formal bid opening--Gellular One's bid was higher
than GTE Mobilnet's bid.
GTE Mobilnet bid a monthly base rate of $15.00 with $.25/minute for peak usage
(Monday - Friday, 7:00 a.m. - 7:00 p.m.), $.l8/minute for off-peak usage (Monday-
Friday 7:00 p.m. - 12:00 midnight and weekends), and $.15/minute for night usage
(12:00 midnight - 7:00 a.m.).
GTE Mobilnet offers a low-usage option with a monthly base rate of $8.50. This
option is for minimal air time at a higher air time rate--$.49/minute for peak
usage (Monday - Friday, 7:00 a.m. - 9:'00 p.m.), $.17/minute for off-peak usage
(Monday - Friday, 9:00 p.m. - 7:00 a.m. and weekends).
At no a~ditional charge, GTE Mobilnet offers a GoPac System for use during
emergenc1es (hurricanes, severe storms, etc.). This system consists of 5
telephones and 1 fax machine which are available for the City's use 24-hours per
,day.
Fiscal year impact for 1993/94 will be approximately $30,000. Sufficient funding
has been included in the city Manager's recommended budget to fund this contract.
Reviewed by:
Legol
Budget
Purchoslng
Risk Hgmt.
CIS
ACH
Other
~
iliA
/$t)
Originating Dept:
. . Gcnero~ scrViC~
Costs: $ 75.000.00
Total
User Dcpt:
$ -0-
Current Flscol Yr.
Commission Action:
o Approved
0, Approved w/condltlons
o Denied
o Cont i nued to:
various
Fooding Source:
o Capitol Imp.
~ Opel'ot I ng
o Other
A ttochmcnts:
Bid Tabulation & Bid Summary
(0
Advertised:
Dote: 7/2 & 7/9/93
Paper: P.C. Review & Tampa
T rI bunc
o Not Required
Affected Parties
o Notified
~ Not Rl!qul red
Appropriation Code:
565-06510-542100-590-000
o None
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FIRST ALTERNATE
2 TWO YEAR CONTRACT
. , " MONTHLY BASE RATE:
PEAK,USAGE RATE:
OFF-PEAK USAGE RATE (SPECIFY'TIME):
NITE RATE (SPECIFY TIME):
SECOND ALTERNATE
3 ONE YEAR CONTRACT
"
MONTHLY BASE RATE:
PEAK USAGE RATE:
OFF-PEAK USAGE RATE (SPECIFY TIME):
NITE RATE (SPECIFY TIME):
OTHER QUESTIONS
A LOCAL REPAIR FACILITY (IDENTIFY LOCATION) :
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BID '~42-,93 OPENED 07/21/93
DID TAB
PAGE 1 OF 2
GTE'MOBILENET
CLEARWATER. FLORIDA
DESIRED CONTRACT PERIOD
1 THREE YEAR CONTRACT
MONTHLY BASE RATE:
PEAK USAGE RATE:
OFF-PEAK USAGE RATE (SPECIFY, ,TIME):
RATE A
8.50
0.49
" 0.17
9P-7A M-F,
WEEKEND
N/A
NITE RATE (SPECIFY TIME):
RATE B
15.00,
0.25
0.18
7P-12A,
M-F" WKND
0.15
, 12A-7A M-S
t"
"
SAME AS ABOVE
,....
":
SAME AS ABOVE
17900 U.S. HWY 19 N;
CLEARWATER. FL 34624
B
ACTIVATION/DEACTIVATION CHARGE:
PRIORITY ACCESS IN AN EMERGENCY (YES/NO '& CHARGE):
.:
NO CHARGE
C
SEE ATTACHED
D,
EMERGENCY EQUIPMENT AVAILABLE FOR LOAN (CHARGE):
IDENTIFY EQUIPMENT AND AP~LICABLE CHARGES IF ANY:
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NON-EMERGENCY SITUATIONS.
YES-NO CHARGE
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CONSOLIDATED ~ILLING PROVIDED? (YES/NO & CHARGE):
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YES-NO CHARGE
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CHARGE: CALL FORWARDING. 'CONFERENCE CALLING. ,CALL WAITING. MOBILE SECRETARY
( BASIC). CALL RESTRICTIONS. 'ALSO AVAILABLE AT PUBLISHED RATES ~ ENHANCED
MOBILE SECRETARY. MR. RESCUE. 'CELLULAR ASSURANCE '
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,'.,iJID'142-93 ,OPENED 07/21/93
, .. BID TAB
.".PAGE 2 OF 2
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ROAMING CHARGES (YES/NO & 9HARGES):
,NO -' IN FLA. . & OTHER
MOBILNET AREAS.
THIRD ALTERNATE
SECONDARY PROVIDER OF CELLULAR SERVICE (EMERGENCY ONLY)
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MONTHLY BASE RATE:
P~ USAGE ,RATE:'
OFF-PEAK USAGE RATE (SPECIFY TIME):
NITE RATE (SPECIFY TIME):"
DETAIL ~ILLING PROVIDED? (YES/~O & CHARGE):
20;00
0.25
',,20 (9P-6A M-F. ,WKND
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S~Y OPBID 142-93
BIDS SOLICITED:
BIDS RECEIVED:
NO.RESPONSE:
NO-BID ,RESPONSE:
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SUMHARY, OF NO-BID RESPONSES
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DO,NOT OFPER PRODUCT:
SCHEDULE WILL NOT PERMIT:
UNABLE TO MEET SPECIFICATIONS:
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CELLULAR TELEPHONE,SERVICE
BID' 142':'93
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ClearWa~er, Florida
TOTAL:
See
Bid
Attached
Tabulation
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NO BID RESPONSES:
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,Cell ular One
Tampa, F1"orida
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Bid received after
opening, dat'e
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,Liz Rafaloski
Odessa, Florida
Unable to meet;
, specifications
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Innovative Technology, Inc.
., Brooksville, Florida
Unable to meet
sp~cifications "
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JHW Enterprises, Inc.
Bridgeview, Illinois
Automation Research Systems, Ltd.
Tampa,' F'lorida
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sp~cifications'
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Largo.' Florida
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Clearwater City Commission
Agenda Cover Memorandum
. ttl,':::.~
/ AUG 3 0 t99~
SUBJECT:
Bikini Buttons, Inc., d/b/? Marina One-Hour Photo - Assignment, of Lease
RECOMMENDATION/MOTION:
Approve the assignment of lease for Clearwater Marina Building room 8 from
,Bikini Buttons, Inc., dlb/a Marina One-Hour Photo to starlight Holdings, Inc.
~ and that the appropriate officials be authorized to execute same.
-
BACKGROUND:
Mr. Eric Peterson, President of Bikini Buttons, Inc., d/b/a Marina One-Hour
Photo has requested the assignment of ' his lease to Starlight Holdings, Inc.
The Lease Agreement 'for Marina One-Hour Photo covers Room 8 which contains 391
square feet and is located on the first floor of the Clearwater Marina ,
building. Under the terms of the Lease Agreement, the lessee must pay room
rent in the amount of $600.00 per month throughout the term of the lease.
Starlight Holdings, Inc. will continue with the same,operation of the photo
shop, with the exception that all nude postcards will be removed.
All other conditions, limitations, restrictions and obligations of the current
Lease,Agreement will remain in effect throughout the term of the lease which
will end on November 30, 1994.
ReViewed by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
~
N/A
~
N/A
Originating D~t: I/J I
MarinoU/
Costs: S N/^
Totol
S N/A
Current Fiscal Yr.
Commission Action:
o Approved
o Approved ~/condltlons
o Denied
o Continued to:
User Dcpt:
Horine
FlnJing,Source:
o Copl tol IIT1J. '
o Operotlng
o Other
.."'''"t)
Advertised:
Dote:
Paper:
~ Not Requf red
Affected Portien
o Notified
~ ' Not Requl red
Appropriation Code:
Attachments:
1. Letter from Hr. Eric
Peterson.
2. Lutter from Mr. John C.
Acker, Jr.
3. Assignment of loose.
D None
~ Printed on recycled paper
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Ma'rfna'L ,Hour Photo
'15, ,Cau s ~way B'l vd'"~''' #8 ",
"Cl earwa:t e r Beach IF 1
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,'':'' Mr 'Johfl ,C; Acke....~ Jr. and, h 1's .w if e t Catl;y M. Acker, ar e'
..','-i~ter,ested., In taking' over'my. business 10cat'10n. ,:' [ w.ould, lIke
~'!."to ,'ask "for reassignment, ,of my' lease' toS'tar 1 ight' Holding,t I
In6,.., M'rs. Cathy Acker ,is the'Presidentand"Mr.; John' Acker
isS'ecretary/Treasurer. They have, read and"agreed to. 'follow
all the ~onditions of .the lease..
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'EnclO'sed is acopy'of Mr.,&Mrs Acker's financial statement.
Ma'ny., tll'anks for your :early' cons'1deration in thl,s matter' "
IPlease contact, me at 4'+9-0023 if, yo~ have ~ny questions
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STARLIGHT HOLDINGB.1INC.
3920 'CORAL DRIVE'
, TAMPA, FL 33634
,{813} 882-4344
" ;
,August 3, ,1993
Mr. Bill Held
Harbormaster
Clearwater Marina
City of Clearwater
25 Causeway Blvd
Clearwater, FI 34630
Dear Bill::
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It was a pleasure meeting with you today,' and I look 'forward to wor~ing with you in
~he future.
As I' explained to you, my wife and I have formed a corporation, Starlight Hol,ding, Inc.;
, and we are purchasing, the One Hour P~oto Shop at the marina (and two other One
Hour Phot9,Shops in the Clearwater area).
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My' wife and I do not want to sell any "nudett postcards, and we will not purchase any
of these cards which are in inventory. We will be talking to you and our customer~ to
determine which items such as magazines, disposable camerast etc., as needed, and
then we will arrange to stock those Ilerr:ts. " '
I am,a Florida native who graduated from the University of Florida in 1970 (BSBA):
As my resume shows, I have been a corporate manager for 22 yearst and I have
moved back to the Tampa Bay area to be close to my'brother and sister, and their
families. We intend to move to Clearwater once our house sale closes) and settle
here permanently. ' .
Bill, we would appreciate your support in tranSferring the lease to our corporatlon~
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Sincerely)
Starllg,ht H9Idin~,lnc. ~"
Q!rt{! @~,~ T
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John C. Acker, Jr.
SecretarylTrea.surer
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DSSIONM~NT OF'LEAS~
In consideration of the Dum'of One Dollar ($1.00) and other good,and
valuable considerations, the undersigned, BIKINI BUTTONS, INC. d/b/a MARINA
ONE-HOUR PHOTO, hereby BQlls, ,transfers rind BDslgnn 'all of its right, title,
and interest in and to that certain leaoe doted the lot doy of December, 19~9,'
by and between the CITY'OF CLEARWATER, FLORIDA, a municipal corporation, as' >
Lessor, and MARINA 'ONE-HOUR PHOTO, os Losoee, to,STARLIGUT HOLDINGS, INC.,
A8s1gnee, effeotive BS of " , 1993, which lease covers Room 8 in the- '
Clearwater, Marina Building, located on Lots 11 and 12 of the city Park
subdivision, according to the map or plat thereof as recorded in plat Book 23,
PageJ7, of ~he public recorda of Pineltas county, Florida.
> IN WITNESS WHEREOF, we have hereunto oet our hands and seals this
day of 1993.
witnessenz
BIKINI BUTTONS, INC.
d/b/a MARINA ONE-HOUR PHOTO '"
Byz
preaident
Attestz
Secretary
ASSUMPTION OF OBLIOATIONS UNDER LEASE
,The/undersigned, STARLIGHT HOLDINGS, INC. in conaideration of,the above
and foregoing'Assignment of Lease, and in further consideration of the Consent'
thereto by the city of Clearwater; Florida, hereby assumes and agrees to
perform each and ~very covenant and obligation of BIKINI BUTTON, INC., d/b/a
MARINA ONE-HOUR PHOTO, accruing under the lease, effective as of
, , 1993 and for the remainder of the term thereof.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this
day of 1993.
witnessesz
STARLIGHT ,HOLDINGS, INC.
, ,
Dy:
, President
Atteat:
Secretary/Treasurer
CONSENT TO ASSIGNMENT
" ,
, The CITY OF CLEARWATER, FLORIDA, a municipal corporation, the Lessor in
the above-described lease agreement covering Room 8 in the Clearwater Marina
Building, hereby consents to the foregoing asnignment thereof from BIKIN~
BUTTONS, INC. d/b/a MARINA,ONE-HOUR PHOTO to STARLIGHT HOLDINGS, INC.
IN WITNESS WHEREOF, thin consent has been signed by that through the
proper officials of said municipal corporation, the day of
1993.
Countersignedz
CITY OF CLEARWATER, FLORIDA
, .
Rita Garvey
Mayor-Commissioner
By
Michael J. Wright
City, Manager
,Approved as to form and correctness:
Attest:
M.A. Galbraith, Jr.
city Attorney
cynthia E. Goudeau.
City Clerk
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88-04-'1993 11: 14AN FRON "1('1 t=ILLErl Z ASSO(.. 1I1C.
TO
4491122
P.02
..r..... I ,
INSURANCE BINDER ~===~=~~==:~~=~==~~===========~~=====~~====~~=== ISSUE DATE
08/04/93
THIS BINDER ,IS A TEMPORARY INSURANCE CONTRACT, SUBJECT TO CONDITIONS, SHOWN
ON THE REVERSE SIDE OF THIS FORM.
PRODUCER ,
1IIC Ar..LD , ASSOC, :tHe.
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SUB-CODE
COMPANY BINDER NOMBER
014 nominion Ins CO QPP 3110909
EFFECTIVE TIME EXPIRATION TIME
DATE X AM DATE X12 AM
06/24/93 12:01 PM 06/24/9. NOON
~I~n~~~F.~~BN~~ COVERAGE ,IN A>>OV~ CO.
DESCRIPTION OF OPERATIONS/ VEHICLES/
PROPERTY (INCLUDING LOCATION)
P. O. BOX 1138
CODE......_..
INSURED
Bikini BUttOD8, Ino 4ba
'Cl.arwater On. Hour Photo
25 caus...y Blvd., am#. a
Cl.arwater BeaCh, PL 34630
'COVERAGES ===~====~=~=======~~==~==~=====~~=~======~=~=========== LIMITS =======
TYPE OF INSURANCE ' COVERAGE/FORMS ' 'AMOUNT DEDUCT COINS,
PROPERTY C OF IrS
BAS BRD spe
Photo Lab
GENERAL LIABILITY GEN AGO. '$ 500,000
J: COMM GEN LIAS PR-CMP/OP PS $ 500,000
CL MD, X oce PR Ii AOV"INJ $ 300,000
OWNER , CONTR EA OCCUR $ 300,000
FIRE'DAMAG $ 50,000
RETRO DATE FOR CLAIMS MADE: MED~ EXPENSE ~ s,OOO
AUTOMOBILE LIAB. CMB .' s. LIM.
ANY AUTO at (PER,PSN) ~
ALL OWNED AUTOS BI (PER ACe)
SCHEDULED, AUTOS PROPERTY DMG $
HIRED AUTOS MED'PAYMENTS $
NON-OWNED AUTOS PIP $
GARAGE LIAB. UNINS. MOTR. $
$
AUTO PHYS DAMAGE ALL VEH'S SCHEDULED VEHICLES ACY
eOL OED: ST AMT $
OTe DED~ OTHER
EXCESS LIABILITY EACH OCCUR $
UMBRELLA FORM AGGREGATE $
OTHER THAN OMS RETRO DATE FOR CLAIMS MADE: SELF-INS RT $
WORKERS' STATUTORY
'COMPENSATION EACH ACCIDNT $
AND EMPLOYERS' DIS-POL LIM. $
LIABILIT~ OIS-EA EMPL. $ ,
SPECIAL CONDITIONS/OTHER COVERAGES ' '
NAME & ADDRESS =~======~~=~====c~==~;==========~c=========~=~_~=================
MORTGAGEE X ,ADDITIONAL INSURED
city o~ Cl..rwo~er LOSS PAYEE
P.o. Box 4748 ' LOAN#
el..r~ater, PL 34618
FORM 75-8 (7/90)
AUTHORIZED REPRESENTATIVE
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C LEA R w'Ar E R
P. O. Box 4748
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City Commission
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. MEMORANDUM
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TO:
Michael Wright, City Manager
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FROM:
Fred A~ Thomas, Commissioner
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COPIES:,
,Mayor, Commission
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DATE:
Augu'st ~6, 1993
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RE: Agenda Item 'UIl1August 30.'1993
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Please add a personal guarantee to the Assignment of ~e for signature of both Mr. and; Mrs. .
Acker. Thank you for your attention to this matter. ' .,' " ' . '
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Clearwater City Commission
Agenda Cover Memorandum,
31tCI1l'
11 Hooting O.te: --,-
PJ..G 3 0 1993
SUBJECT: Polyphosphate Contract
" C
RECOMKENDATION/MOTION: Approve an increase of $94,560 to Purchase Order
#1872-91 to Sper Chemical Corporation of Clearwater, Florida for the peri.od
from 6/7/91 to 6/6/94 for furnishing polyphosphate and providing chemical
feed, monitoring and maintenance of a copper corrosion control feed system
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: Polyphosphate is a chemical used in the water treatment process to
control'the natural corrosivity af water and its reaction with metal pipes.
The existing three-year contract is jointly, funded by the Water and Water
Pollution Control Divisions of the Public Works Department.
When the subject contract was originally negotiated, the use of polyphosphate
served two (2) main purposes - to insure conformance with EFA and DEP
standards for copper residuals in sludge generated by the wastewater treatment
process and to improve the aesthetic appearance of the potable water supply by
minimizing discoloration (iron) caused by wate~ in direct contact ~ith metal
pipes in the 'water distribution system.
During the course of the contract, the federally mandated Lead and Copper Rule
came into effect, necessitating an increase in the injection rates of the
polyphosphate in order to maintain compliance with established standards for
potable water. Failure to meet those standards would result in the
requirement for additional extensive water treatment installation and public
notification. .
Also, during this period rehabilitated wells and the pumping facility at
Reservoir 2 were returned to operation, resulting in an increase in quantity
of polyphosphate required for effective water treatment.
Use of the polyphosphate has produced very favorable results, that has enabled
the'Water and Water Pollution Control Divisions ,to meet standards for those
metals controlled by this product. For example, the metals analy~es from the
various WPC plants averaged 2,445 Mg/Kg for copper and 111.7 Mg/Kg for lead in
1988. In the second quarter of 199~, those figures 'were reduced to an average
,..I
Hcvicwcd by:
legal
Oudgct
Purchils\ng
Hi~k Mgmt.
CIS
ACM
Other
Costs: $ 94.560
Total
~ 0
Current Fiscal Yr.
Coornissiull Action:
o Approved
o App,"oved wleond I t ions
o Den led
o Cont I nued to:
~)
Advertised:
Date:
Paper:
I!) ,llot Hcqu ked
Affected I'art ios
o /loti f ll!d
~ flot Ilequircd
Funding Source:
o Capital Imp.
rn Opera t\ Ilg
o Other
Attachncnts: ,
P.O. 11872-91;
Vendor letter
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^,lpropr III tion Code:
421-02053-550400-533-000
421-01351-550400-535-000
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of. iO,05 Mg/Kg for. copper and 43.5 Mg/Kg ,for lead. ',The ,.standa'rd' fop coppe:r;
1500 Mg/Kg,and300 Mgl.Kg for' lead.,' polyphosphate dO~B .not remove iron from
water, but,qreates a micro-thin coating on internal walls of pipes 'that'
, "minimizes the'reac'tion between water and the pipe and the, resulting 'number
,". ,"dirty water" 'complaints.
is
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~However, the' increased usage of the polyphosphate has resulted in a,~epletion
, o"f, available funding establishecl., in the original contract. Consequently i "an ,
. additional $94,560 is needed through June '6, 1994. Wate'r Division'S portion'" ,
is $47,280 and Water Pollution Cont~ol's portion is $47~~80. 'The' vendor, has
i~dicated'a desir~ and ability to provide the additional product and service
req~ired . " 't ',',' l ,
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The balance remaining in the original contract is sufficient to continue
"utilizing' the contract through September, 30, 1993. Funding has been requested
"in, th~ Operating Suppli~s code of the Water Supply Cost Center'(($10S,000'fo~ ,
:~his and other supplies) and the Water Pollu:tion. Control Cost Center ' ," "
.','($1,039,500 for this and other supplies) for FY 93/94 to provide "'funds. for
. ;this ~ncrease to this contract through June 6, 19,9,4. . "', '
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. PURCHASE ORDER
CITY OF CLEARWATER
PURCHASING DIVISION
P.O. BOX 4748 PHONE {BI31462"6860
CLEARWATER, FLORIDA 34618-474B
FLORIDA SALES TAX EXEMPTION CERT. NO. 04.{)0023.{)2.62
FEDERAL EXCISE TAX EXEMPTION NO. 59-78.{)10SK
P.O. o A!!
. 1872 -91
NO.
6/07/91 ,
MM/DD/VY
rF.'"e: 1.0. NO:
I VENDOR NAME
I
rsHIP TO:
City of Cleartr.ltcr
Uater Division
1650-8 fro. lu:cturas Ave
CJ..em:wter, FL 34525
-,
Sper 01ml:ical Corporation
14770 62rd Street N.
Clearwater, FL, 34620
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MAil TWO COPIES OF INVOICE TO:
CITY OF CLEARWATER
FINANCE DEPARTMENT
P.O. BOX 4748
CLEARWATER, FLORIDA 34618,4748
ATTENTION: 24 HOUR ADVANCE NOTIFICATION REQUIRED'
ON ALL SHIPMENTS TO CITY OF CLEARWATER LOCATIONS.
,OIRECT,ALL COMMUNICATIONS ON THIS ORDER TO:
Tom Haclcett
(8131 462~" 5"848
EXPENSE COOE
421-1;'1350-504/535
DEPARTMENT'
T
n.... SHIPPING; AND. HANDLING 3 CHARGES'"
...,. INCLUDED IN PURCHASE PRICE:".. .
b SHIPPING AND HANDl:.ING CHARGES NOT,:
INCLUDED IN PURCHAse PRICE. VENDOR
SHALL PRE,PA Y AND INVOICE SEPA-
RATELY. NO COD SHIPMENTS ACCEPTED.
o OTHER '
DISCOUNTS I On any cUscount. IImll will be computcd
'rom dale of sUlsfactory delivery o' all Items or from
datil correct Invoice 1$ receIved. WhIchever Is thll later d~te.
UNIT
DESCRIPTION
UNIT PRICE TOTAL PRICE
1.
'1,
Wnp
Sum'
Contract Period 6/7/91 - 6/6/94
furnish long c..1-W.n t of ~1( polyphosphate having 3
~i..n:inua of, 18 pboSI;hcn:us, ions to meet approximate,
dosage rate o.E 1 rig/L. of total' coodensed' phoBfitate
EOl: 15 ll~d + of potable water for' three' (3)' years~
Chemical shall be approvoo. for usa in potable .
drinking water sYSte!i1s by Y..?... food :m:l Drug ,
Administration, U.S. Envirotl"ucntal, Protection Agency
Florida D.E..R., National Sanitation Foundation and
P~llas County tUblic Health Unit.
Product is to be. injected into high service pUilpiog
mains at: t.hrco (3) Reser.roir sites utilizing existi 0
bardwace.
3' Year
Es t:lms. ta'
\ .,
4~23~t 712..'
2.
1
lunp
SL..1fi1
~rovide daily cnenical Eeed,. r.lOnlto.ring. .!lnCi tn.'d.aten-
arlce of 1,3 corirt>l~tc coi:'flCr cot'ro~ion control feed
3y~te"n. !-lust cp.spor:d to 5ervice requests t..,i~'1iL1
t~nty-iOUl: (24) hours. Bidder shall have an
.ast.ablls!\ctl .service rcprescntativt:l \-rith a Clsss !fA"
~loJ:ida il'llter Tre.at7lent Plant Oi>erlltorls liCCl"l:>l! .:\00
nn or fice lo..:.ated in t>incllns County.
.\~'Covoo by C1 t)' l.,brussion 6/7/91, y r 1
o CONFIRMING ORDER WITH loree etlr' .,ta
ON , 00 NOT DUPLICATE.
36 LYj()
0259,712..0':"
,
)
THE CITY OF Cl.EARWATER ,MAY CANCEL THIS ORDER, EITHER ORAl.LY
OR IN WRITING. AT NO COST TO THE CITY, IF I\NY ITEMS 00 NOT ARRIVE
'.8'1' THE DATE REQUIRED AND/OR IF ANY DO NOT CONFORM TO SPECtFI.
~;HlaNS, NON.CONFORMING ITEMS ',"IILl DE HELD FOR THIAT'r' (30) DAYS.
'NDINCi RECEIPT OF DISPOSITION INSTRUCTIONS FROM VENDOR. AFTER
\~H TIME THEY ',\tILl. BE DISPOSED OF AS SURPLUS CITY,OWNED PROPERTY.
APPROVING OFFICIAL
FU;~(2 J:\"'~I: ..:i ~~I'~'t./l~,::~:
TITl.E
.
,
REOUISITIONER'~ COpy
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SPER
Chemical
Corporation',
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P.O. BOX 55G6 · CLEARWATER, FL 34616 · (613)535-9033
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, J~ly, 18 ~ 1993
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'Nr'. Torn Hackett
City 'of Clearwater - Water Division
P. '0. Bo~' 4748 ,
Clearwater, FL 34615,
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R~: Copper Corrosion
Control'System,
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Dear Tom:
This is in 'regards' to the current Purchase Order#1872-91,'a' three year
',contract we' have wi th the C1 ty of Cl earwater. We are' capabl e 'and eager,',
:'of, continuing to ,)provide the' ci ty' wi th cor:r.osi'on control: t'reatment . .
, 'thro.ugh the contract period, without any chang'ein cost fo'r the proPouct' "
or services. '
"." I I
Thank you for' your continued business and please keep me, informed should
."ther~ b~ 'any changes' concerning our contract with the city of 'clearwater; ,
",
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Clearwater City Comniission
Agenda Cover Memorandum
IUtem, '
, T ' He~ting Date: ~
AUG 3D 1993
,SUBJECT: PURCHASE OF CRUSHED SHELL
RECOMMENDATION/MOTION:
Award a contract for crushed shell to Leisey Shell Corp., 3939 Cockroach Bay
Road, Ruskin, FL 33570, at, a cost of, $3.25 per ton, F.O.B. Ruskin, for the
period of 10/01/93-09/30/94,' at an estimated cost of,$13,000, which is the
lowest responsible bid submitted in a~cordancewith the specifications,
~ and that the appropriato officials be authorized to execute same.
BACKGROUND: ,
The Public Service Division has an annual requirement for approximately 4,000
tons of crushed shell for road maintenance and repair, and also miscellaneous
construction projects., This, shell is to be hauled by Norred Trucking Co.
under a separate hauling contract.
The FY' ,1993/94 Public Works/Infrastructure-Public Service Operating Budget ,
,Request includes $6,500 in the Heavy Equipment Operations and $6,500 in the
Stormwater Utility Budgets, which provides sufficient funds for this $l3,000
contract.
!'
~ '
Reviewed by:
. Lega 1
Iludget
Purchasing
Risk Hgmt.
CIS '
ACH
Other
~
H/A
Originating Dcpt:
PH/Infrastructure-Public
Ser !i~ l' '
Costs: $ 13.000
Total
Commission Action:
o Approved
o Approved w/condlttons
o Denied
O. Continued to:
User Ilcpt: '
PH/ J nfrastructure-11ub 1 ic
Service
$
Current Fiscal Yr.
Funding Source:
o Capital Jrrp.
~ Operating
o Other
s
Advertised:
Date: 07/02/93 - 07/09/93
Paper: Pinellas County
Review/Tampa Tribune
o tlot Required
Affected Parties
ISI Notified '
o Hot Required
Appropriation Code:
010-01343-550400-541-000
419-02090-550400~539-000
Attaclumnts:
Ilid Tabulation
Bid Sunmary
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:,:'./CITY OFCLEARr.YATER I
/';',; iJID '1~8-93, OPENED 07/28/93
;;',' BID TAB' ,
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SEMINOLE.' 'FLORIDA
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DESCRIPTION,
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QTY.
PER
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TOTAL
PRICE'
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TOTAL
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CRUSHED SHELL
4000 TONS
9 ~ 00 36'; 000,' O~
3.25 13,000.00
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TERMS:' ,
, NET 15
NET 25
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DELIVERY:
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NO.. RESPONSE:
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DO NOT 'OFFER SERVICE:
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lNFRASTRtJCTl;~E GR~;J? 0 '
COP4ES TO
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TO: '
'. PW/lnfrastructure,
JUL 2,9 lqO~
~gs
,WTR ~
gT'AH :.H2tr_OA
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FROM:
Purchasing Division/George McKibbeI1'.s.
a~H
o
COPIES:
, ,
Crushed Shell
Annual Contract
SUBJECT: 'Bid 138-93,
DATE:
July 28, 1993
Please furnish the following information so that'we c~n
complete processing your r~quirement(s):
1. ( )
Purchase Order Contract expires on __/__/__
If you require contract renewal, submit purchase
requisition with quantities, item descriptions and
specifications' as' applicable. c c, 'c'
Evaluate bids/quotes and make award recommendation~
Narrative justification signed by Department Direc~
. tor is required if recommendation other than to low
bidd~r: Earliest bid/quote ,expiration date 11/27/93
Agenda item required.,
2. (X)
3. (X)
4., ( )
,
,P.O. must be issued by date
price extension may be required.
c ,
or
S.,(X)
Bid Advertised: ,
(X) Pinellas County Review
( ) St. Petersburg Times
(X) Tampa Tribune
( ) Other
07/02/93
I, 1
07/6'9/93
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puauc ENTITY 'CRIME'
SWORN STATEMENT
RECEt"10
FllSO IN CV 19 ~. FilE.
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Item
No.
BID RESPONSE FORM (138,:,"93)
Qty. c~mmodity, Description
E;st.
4000 Tons Crushed Shell ,,'
Price Total
Per Ton Price'
$90.0 $jf3(..~o~. ~ 0
: Delivery: C-.t-.. /s S- dA7...$', after receipt' of order ~
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Annual Contract for Contract period: 10/01/93 ~ 09/30/94,
Contact Judith Adriance, '813/462':'6587, with questions
regarding thi.s bid. ' ,
F.O.B.' CLEARWATER" FL
< '
BIDOER REPRESENTATION
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I represent that this bid is submitted in compliance with all
"terms, conditions and specifications of the Invitation for
'Bid,and that I am authorized by the owners/principals to .
'execute and submit this bid. on behalf of the busines's
identified below,
BUSINESS NAME': ft--I/vt ,::trt1cC'Ae:.E / e.uc.-.r::j>JG lIVe prD# ~9~:A';?';} wO=:3L/ t
, STREET ADDRESS: 7 7 S'.:2.. ' '7 l :5 I -:e'er:. i' /'1,
CITY, STATE, ZIP ,CODE: '5CM _Nr.)(..,C,' ;:L, 54~'47'
PRINT/TYPE NAME OF AUTHORIZED REP: V€KG;"flCA' 11 CL:ll l3E.
TITLE/POSITION OF AUTHORIZEO REP: ,SEC.) ~/;Ut5. - DWlVi=~
SIGNATURE OF AUTHORIZE:O REP ': . ~~ /J.'? 737.:.~' ,
DATE SUBMITTEO': 7 !.JG /93 TEL'EPH~NE(~/3 )37/3 ~~/!S.
FAX NUMBER:
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BID RESPONSE FOR...'1 (138-93)
Item
No. Qty. Commodity Description Price Total, '
Est. Per,Ton Price
1. 4000 Tons 'Crushed .Shell $ 3.25 $ 13,000.00
Annual Contract for Contract Period: 10/01/93
09/30/94
Contact Judith Adriance, e13/462~6587, with questions
regarding this bid.
, '
. "r ~. >>x:". ",.:-'dJ1(.\.~{i;.~ D1t:"~" ~..
'br~' ," ~~'l~li'-" I
Deliv~ry: FOB Leisey Shell" " afte:r'''ceiPt. of ord.er.
payrnen t terms: Net 25 days
BIDDER REPRESENTATION "
I represent .that this bid is submitted in compliance, with all
terms, conditions and, specifications of the Invitation for
Bid and that I am authorized by theowners/principals to ,
execute and submit this bid on oehalf of the business.,
identified below.
BUSINESS 'NAME: Lesiey Shell Corp.
STREET ADDRESS: 3939 Cockroach Bay Rd~
CITY, STATE, ZIP CODE; 'Ruskin, Florida 33570
F!O#" '59-2627710
PRINT/TYPE NAME OF AUTHORIZED REPi
Eric Shafer
TITLE/POS ITION . OF. AUTHOR! Z EO P.EP: Vice President
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SI~NATURE OF AUTHORIZED REP:
...
DATE SUBMITTED:
7/26/93
TELEPHONE 813 6~5-3068
,
FAX NUMBER,: 813 645-1696
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,CRUSHED SHELL-~AL CONTRACT
BID 138-93
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RESPONSES: '
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'Emmett ,McCabe
Seminol~, Florida
TOTAL: $36~OOO.OO
Lesley
Ruskin,
Shell Corp.
Florida
TOTAL:
$13 ,'000 ~ 00
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, I!!!c:ting Dato: _
=:;1 fl.UG 3 0 1993
Cle~ater City, Commission
Agenda Cover Memorandwn ,
SUBJECT: BAG CEMENT
, .
RECOMMENDATION/HOTION:
Award a contract for type 1 Portland bag cement to Holnam,' Inc., 3417 Port
Sutton Road~ Tampa, FL 33619, at a cost of $4.00 per bag, F.O.B. Clearwater,
for the period 10/01/93 '- 09/30/94, at an estimated annual cost of $12,000,
which is the lowest responsible bid submitted in' accordance with the
specifications,
~ and that the appropriate officIals be authorized to execute same.
BACKGROUND:
'The'Public Service Division has an annual requirement for approximately '3,000
bags'of bag cement. The bags weigh 94 lbs. each. The bag cement is used for
numerous construction, maintenance and repair projects in the Streets &
Sidewalks, Stormwater Utility and the Sanitary Sewers Sections. ,
The FY 1993/94 Public Works/Infrastructure-Public Service Operating Budget
. request includes, $4,000 each in ~he Streets & Sidewalks, Stormwater Utility
and the Sanitary Sewers Sections, which provides sufficient funds for this
-' $12,000 contract.
Revtewed by:
Legal
Budget
PurchasIng
RIsk Mgmt.
CIS
ACM,
Other
Costs: $ 12.000
Total
Commission ^ctfon:
o Approved
o Approved w/conditions
o Denied
o Continued to:
User Dcpt:
P.W./lnfrastructure-Public
Service
$
CUrrent Fiscal Yr.
Funding Source:
o Cap ital Irrp.
fiil Operating
o 0 thcr
^ttacluoonts:
Bid TabulatIon
Bid SUl11llilry
o Hone
'11
Mvertiscd:
Date: 06/25/93 - 07/02/93
, Paper: Tampa Trlbune/Pincllas
rf\\ County Review
[J Not Required
(). .., 'Affected Parties
Ia.~ t>1 Notified
[] Not Required
^ppropriation Code:
010-01341-550400-541-000
419-02090-550400-539-000
421-01~4G-550400-535-000
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", INFRAS1:RlJC1lJAE GRO' r~
COPlES TO ' VI'
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Public Works/Infrastructure
Purchasing Division/George ~cKibben )',S.
'" OAcH
Bill Baker, Director of Public WorksQ
Bid 133-93,
Bulk & Bag cement
July 16, 1993 ,
please furnishtne following information so that we can
'complete processing you:r; re~uirement{s):
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Purchase Order C~ritractexpireson / / .'
If you, require contract renewal, submi~purphase
requisition with quantities, ,item descrip~ions and
specifications as'applicable~ '
Evaluate'bids/quotes and make award recommen9ation.
Narrative justification signeQ by Dep~rtment Direc-
tor is required if recommendation oth~r than ,to low
bidder. Earliest bid/quote expiration date 10/14/93
Agenda item r~quired.
,P.O. must be issued by date
price extension may be required.
or,
Bid Advertised:'
(X) pinellas County Review
,( ) St. Petersburg Times
(X) Tampa' Tribune
(,) Other
"
07/02/93
/ /
06/E/93
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BIO RESPONSE'FORM (133-93),
'Item,
'No. Qty.
Estimated
."' Uni t, ,Total
Price ' Price
Commodity Oescription
" ; . I ~
1.
600 'Tons
Bulk Cement
$
, .
$ Nor b/dcb,uc-
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3000 Bags
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. Bqg Cement 'typ~~t1>nr~ $t57 ~ -;- $ IS'I 6"6), V7>, .
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Annual Contract for Bulk and Bag Cement to be delivered to
the City of Clearwater for the contract period:' 10/01/93 ~
09/30/9.4.
, "
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F.O.B. CLEARWATER, FL
2't7rty~
4,
Payment terms: ~ ~ ' t?y .I i1 T.4-ftA ~r;,.~ nr
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, after' receipt of order.'
Start, Date:
,
Contact Judy Adriance, 813/462-6587 with questions regarding'
this bid.
~. '.
BIODER REPRESENTATION
. '
I represent that this pid is submitted ,in compliance with all
terms, conditions and specifications of the Invitation for
Bid and that I am authorized by the owners/principals to
execute and submit this bid on behalf of ' the business
identified below.
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, TITLE/POSITION OF AUTHORIZED REF:' I//c:.~ j7.:fi?~j/J......rl."';>-
SIGNATURE OF AUTHO~JE; REP; (~_ ~~.a:~ .
DATE SUBMITTEO: _~ ~" t~~2<...P7" I 79'/ TELEPHONE ~/?-8ft~ 77&:.1. '
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FAX NUl.IEER: 15r> -ttS6 '- &8 2;z.
BUSINESS NAME: C&LcRo C 1ff.4-7'.d;:;'/,rH.J.rrV c ,FIO# :r9"-' )'300 ?R2.
STREET ADDRESS:' $tftJ-y pd/den.s;..v RCJ~.o
CITY, S'TATE, ZIP CODE: Tnpv/,pA- ~L- ??ta./sZ.
PRINT/~YPE NAJ!E OF AUTHORIZED REP:
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BIO RESPONSE FORM (133-93)
Unit
Price
Total
Price
, ' ,
; Item
No..
Qty. Commodity Description
Estimated
, ,
, 1.
600 Tons,
Bulk Cement
$ *59.68 '$"35,808,00
$ NO BID $ ,NO BID
. "I.
,3000 Bags
Bag Cement
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,Annual Contract for Bulk and Bag Cement to be delivered'to
. the City of Clearwater for the contract period: 10/01/93-
, ,09/30/94. . '
*l~~~TERIAL: TYPE I'lII PORTLAND CEMENT
2, FREIGHT HINIMUM: 25 TONS. '
3. UNLOADING: FIRST HOUR FREE AFTER ,WHICH THERE tHLL BE A CHARGE OF $7.'50 PER QUARTER
HOUR OR PORTI,ON THEREOF.' r.l ~ 'A"A < P=~;.U M '
. r. 0, f..J. d.L l!i:A I<U'J 7Cifi! f' ()
S,tart Date: ONE (1) 'DAY after receipt, of order,'
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STREET ADDRESS: ' l616 S, 1l1'fH STREET (loL\ILING ADDRESS: P.O. BOX 490300)
CITY, STATE, ZIP CODE: LEESBURG, FL 34749-0300
NET 30 DAYS
"i'
, Payment terms:
Contact Judy Adriance, 813/462-6587' with questions regarding
this bid.
BIDOER'REPRESENTATION"
.. ,
I represent that this 'bid is submitted in compliance with all'
.terms~ conditions an~ specifications of the Invitation for
Bid ,and that 'I am authorized'by the owners/principals to
execute apd submit this bid on behalf of the business
identified below.
BUSINESS NAME: FLORIDA CRUSHED STONE COHPANY
FID# 59-1379494
PRINT/TYPE NAME OF'AUTHORIZED REF:
CAROL YN B. OR}IE"
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,TITLE/POSITION OF,AUTHORIZED
SIGNATURE OF AUTHORIZED REP:
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DATE SUBMITTED: 6/29/93
REF: SALES SERvrCE MANAGER
Lu 15. ~'rp.~5C-.
'ltELEPHONE' (904) 787-060R
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FAX NUMBER:'
(904) 728-5001'
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BID RESPONSE FORM (133-93)
Unit Total
Price Price
Item
No: Qty. Comm6~ity Description
Estimated,
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1.
.600 Tons
3000 Bags
Bulk Cement
$ roO. OJ)' $ :3 ~l 000
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$ ~.~ $ J~'OOD
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Bag Cement
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Annual Contract for Bulk and Bag Cement to be delivered to
~,the City of Clearw~t8r for the contract period: 10/01/93
" . 09/30/94. '
, "
F.O.B. CLEARWATER, FL
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Start Date: O,Jt;,. DA':i'~ Nof,'c.rr:... ' ~fter receipt of order. " , .'
. ' 8ul.Jt:: CGJrto'lCNt.-!J 1.00 pf'A Tbwdlsec.-J:fj"'1 Jorltp....". -,W~1'". 30 OA~S
.'payment terms: BtA'! ~r~f - .O$q.I)~" b1d'.3CtI....A/by IO~f.."",t - ,N&r .30~
Contact Judy Adriance, 813/462-6587,with questions ~~garding ,
this bid.' '
BIDDER REPRESENTATION
I represent t~at,thisbid is submitted in compliance with all
terms; conditions and specifications of the Invitation for
Bid and that I am authorized'}:ly, the owners/pri"ncipals to
executeand'subrnit this bid on behalf of the business
identifi~d below.
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, BUS INES'S NA!-!E:
STREET ADDRESS:
Holnam. Inc.
FID# 38-2943735
3417 Port Sutton Road
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CITY, STATE, ZIP' CODE:
Tampa, FL 33619
.PRINT/TYPE NAME OF AUTHORIZED, RE?:
TITLE/POSITION OF AUTHOR!Z~D REP:
Bill Kaminsky
Norket Hanager
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DATE SUBMITTED:
7 - J 5 - '13
ad /(4~~
. TELE?HONE 813-248-31'29
800-922..:.8152
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SIGNATURE OF AUTHORIZED REF:
FA.1: NUMBER:.. '813-247-5187
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B~D RESPONSE FORM (133-93)
Unit .Total
Price,' Price
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Item
No.
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Estimated
:d I' .,'
$ $:.s, l~"s' 330~.O,oD
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600, Tons ,Bulk Cement
3000 Bags Bag Cement
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,~he city of 'Clearwater for the contract period: 10/01/93'~,
09/30/9.,4. ,..,
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F.O.B. CLEARWATER, FL
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Start, Date: Following day,
'after recei~t of order.'
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'Payment terms:
30 days
. .
Contact"Judy Adriance, 813/462";'6587 with ques~ionsregarding
this'bid.
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BIDDER REPR~SENTATION',
Irepres~nt.that this bid is, submitted in compliance with all
terms, conditions and'specifications of the Invitation'for
Bid and that I 'am authorized by the owners/principals to
execute a~d submit this bid on behalf ,of the business
'identified below.
BUSINESS ,NAi'1E: Na tional Portland. Cement' Co. FID# SQ:"'1407640"
STREET ADDR,ESS:' 304' National St., Pt. Nanatee
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CITY; STA~E, ,ZIP CODE: Palmetto, ,Fl 34221
PRINT/TYPE NAHE, OF AUTHORIZEO REP: 'Stephen t. Holt
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SIGNATURE OF AUTHORI ZED REP: -,/ U..Yk'U d /' ~r-
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BIO RESPONSE FOro1 (133-93)
I.
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Unit
Price
Total
Pride'
Item
No.
Qty, Commodity oescription
Estimated
, .
$' ,~S~qS" $, 3q ,S"70..~'1
$ 4-.,q, $ ,\4-1'3.10.00
1.
600 Tons
Bulk Cement
3000' Bags
Bag Cement
'I Annual Contract for Bulk' and Bag Cement'to be delivered "'to,
the City' of Cl earwa ter' f or the contract, period: . ,1 0 / 01/93 .
09/39/94.
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F.O.B. CLEARWATER, FL
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'. Start Date: I.>~ 00;)
. ,
after receipt of order.
Payment t'erms: 'ME.T
,
,
IO"'i'H
Contact Judy 'Adriance , 813/462-6587 with questions regarding
this bid,
'.
BIDDER REPRESENTATION
, '
I 'represent that this bid is submitted in compliance with all
terms, conditions and specifications of the Invitatiorifor
B~d and ,that I am authorized by the'owners/principals to
execute'apd submit this bid on behalf of the business
identified below.
BUSINESS NAHE:
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STREET ADDRESS: ,iQ i C So. rn "'1 RTLE: ' ~ \J c:
CITY, STATE,' ZIP CODE:'
('_\...r::.P..(~..l..0 ~,E R. \ \=L. 3.4-ic i ~
PRINT/TYPE, NAME' OF AUTHORIZEO REP;
\-\ 1\ q"Q lb ~ U::. F. R m ll.ll
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TITL~lPOSITION OF AUTHORIZED
SIGNATURE OF AUTHORIZED REP:
REP: t.:~mtl\c:R~I:>"'L
~~u.100 0019.~"~\\9 '
TELEPHONE
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'DATE SUBMITTED:
- 1.1.'1 ~ I (',.2
4-4-/3 .. 1.6 '07
FAX NUMBER: ~\ '3.,' c~-I ., ..:J i 1,,-'
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,BULK AND BAG CEMENT
ANNUAL CONTRACT
BID
.R.~-=~5J
f
133-93 ~/~
RESPONSES:
Coloroc'Materials
Tamp'a, Florida
TOTAL: See Attached'
Bid Tab~lation '
TOTAL: See Attached' ,
Bid'Tabulation
W30
"
Florida Crushed Stone Co.
Leesburg, Florida
Holnam, Inc'.
Tampa', Florida
National Portland 'Cement
palmetto,' Florida
TOTAL: See,Attached
Bid Tabulation'
','
TOTAL: 'See Attached
Bid Tabulation
J, . '
Scotty's
Clea~ater, Florida
'TOTAL: See Attached
'Bid Tabulation
..'c I.,
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NO BID RESPONSES:
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Hughes Supply
Clearwater, Florida
Do not offer product
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Florida Construction Materials
Clearwater, Florida
00 not 'offer product
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Continental Flooring Company
Scotts~ale, Arizona
. '
Insufficient time
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'NO RESPONSE:
Builder's 'square
Largo, Florida
~ Do not offer product,
,
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Home Depot
, Clearw~ter, Florida
Bert Lowe Supply Company
Tampa, Florida
Unable to contact
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:Received bid afier
,opening date
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Cleaiwatei City Commi~sion
Agenda Cover Memorandum '
I /,..Item'
'V Heetin~ Date:,~
AIJ3 3 0 1993
SUBJECT: BULK CEMENT
, '
RECOMMENDATION/MOTION:
Award a contract for type 1 Portland bulk cement to National Portland Cement
Co'." 304 National St, Pt. Manatee, Palmetto, FL 34221, at a ,cost of $55.10
per ton, 'F.O.B. Clearwater, for the period 10/01/93 - 09/30/94, at an
estimated annual cost of $33,0,60, which is the ,lowest responsible bid
submitted in accordance with the specifications,' '
9 and that the appropriate officials be authorized to execute same.
BACKGROUND:
The Public Service Division has an annual requirement for approximately 600
tons of bulk cement. The bulk cement is used in the cement truck. ~
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The FY 1993/94 Public Works/Infrastructure-~ublic Service Operating Budget
, "Request includes $205,000 to fund this $33,060, and other items.
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Revtecf by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH'
Other
Costs: $ 33,060
Total
Commission Action:
o Approved ,
0, Approved w/condftfons
o Denied
o ContInued to:
~ "' }
Mvcrtiscd: '
Date: 06/25/93 - 07/02/93
Paper: Tampa Tribunc/Pinellas
County Review' .
o Not'Required,
Affected Parties
1SI Notified
tJ Not Required
$
Current fiscal Yr.
Funding Source:
o Capital III'fl.
~ Operating
o Other
User'Dcpt: ,
P.W./Infrastructurc-Public
Service ' ,
Appropriation Code:
OlO~01341-5504000-541-000
Attachllllnts:
IUd Tabulation
Bid SUl11Mry
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SUBJECT:
,DATE:
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COPlES TO' , VI'
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---~-;-----~~
. Public Works/Infrastructure
Purchasing Divisiori/George M6Kibben ~&
OAoH
Bi'll B~ker, Director of Public WorksQ "
. J~L 1 9 199'.;
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Bid 133-93'~ ' Bulk & Bag cement,
~'NF'" '
UOA
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July 16, 1993
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'please furnish the following information so that we can
comp~et~ processlng your ,requirement ( s) : ,t
purc~ase Order Contract expires 'on __1__1__
If~you require contract renewal, submit'purchase
requisition with quantities, item descriptions and
'specifications as' applicable.
2. ,(X), Evaluate bids/quote~ and make ,award recoffimen~ation~
Narrative justification ,signed by Department Direc-
tor is required if recommendation other than to low
:' bidder. Earliest bid/quote expiiation date '10/14/93 .
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P.O: must be issued by 'date
price extension may be, require~.
'Bid Advertised: . ' ,
(X) Pinellas County Review
() St. 'Peter~burg Times
(X) Tampa Tribune
(,) Other
or
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07/02/93
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''56 /25 /93
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BID RESPONSE FORM (133-93)
Item
No. Qty. '
Estimated
Uni t Total'
Price 'Price
Commodity Description
.1.
600 Tons
Bulk ' Cernent
$
'$ /':Y or jp;ckb...o.c~
3000. Bags
Bag Ce~ent 1YPS~{bit.r~ '$57 if) '> $ ISI 6"D, VT>
Annual Contract for Bulk and Bag Cement to be deliveredtto
the City of Clearwater for the contract period: ,10/01/93
09/30/94.
. "
F.O.B. CLEARWATER, FL
.
BUSI~ESS NAME: C&L.b(?O~ /P-r.;4-r~)/J-L) A(/ C FID# :r:t.../3oe'7R2.
S'1;REET ADDRESS: $2f~::J1 p-,.-vden..r"".,tV )?f:'4--.J.:J
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Start'Date: 2 P4~~ after receipt of order.
~. .
Payment terms: ~~ RY,IdT.J,-"i.e.r:;'.t:ir;;,.
.. ,
Contact ,Judy Adriance, 813/462-6587, with question~ regarding.
this bid.' '
'"
BIODER REPRESENTATION
I represent that this bid is submitted in compliance with all
terms, conditions and specifications of the Invitation for
Bid and that Iam authorized by the owners/principals,to
exec"ute' and submit this bid on behalf' of the 'business '
identified below. c
CITY I STATE, ZIP, CQOE: 7/f-P"I,PA- "-:"i- ??&.,/;;L
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PRINT ITYP E NAl1E OF AUTHOR I Z ED REF: ,7Pl;, /1..,/ 23v- :z.J4./2rh
TITLE/POSITION OF AUTHORIZED REP: J//~.pP;t<?..e..s/'.)~..-z;;>-'
SIGNATURE' OF AUTHOR,'\: ZED 'REP:' n A -r ~~ 4 6,-.}, .
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DATE SUallITTED:. ~' . ." (0._ tLf.:, /7'l',/ TELEPHONE t:g)?-g8~ 7?b/
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FAX Nill.mER: 'b1-:?-tf:S6 -€J$ 22
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'Annual Contract for Bulk and Bag Cement to be delivered to
the City of Clearwater for the contract period: ,10/01/93
09/30/94. "
*L NATBRIAL: TYPE 'I1I1 PORTLAND CEMENT
. 2. FREIGHT HINIMUM:, 25 TONS. .'
3. UNLOADING: FIRST HOUR FREE AFTER WHICH THERE WILL BE A CHARGE OF $7.50'PER QUARTER
'HOUR OR PORTION' THEREOF. 'r:l'... 0, fA FJ.... ~ ^"
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Start Date: ONE (1) DAY after",receipt' of order.'
paymen t ,terms: NET 30 DAYS
Contact Judi,Adrianr, f 8i3/462-6~87 ~ith questions regardi~~
this bid.
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BIO RESPONSE, FORM (1'33-93)
'Item "
No. Qty. Commodity Description
Estimated
Unit, Total
Price ',Price
, .
600 Tons
Bulk 'Cement ,
$*59,'68' $ 35,808.00
$ NO BID $ NO BID
1, .
3000 Bags
Bag Cement
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BIDOER REPRESENTATION
, '
I represent that this bid is submitted in compliance with a,ll
terms, conditions and, specifications of the Invitation for
Bid and that I,' am authorized by the owners/principals to
execute and submi'tthis bid on behalf of the business
identified below.
BUSINESS NA...'1E: FLORIDA CRUSHED STONE COHPANY
FIO# 59-1379494
STREET ADDRESS: 1616 S. 14TH STREET n-L\ILING ADDRESS: P.O. BOX 490300),
CITY, STATE, ZIP CODE: LEESBURG. FL, 34749-0300
t.
PR~NT/TYPEoN~1E OF AUTHORIZED REP:
CAROLYN B. OIU-IE
TITLE/POSITION OF AUTHORIZED REP: SALES SERVICE NANAr.ER
,I SIGNATURE:'OF AUTHORIZED 'REP: L~;.5. ~ '-d~ .,c:c. S G
U' F=,
OATE SUBMITTED: 6/29/93 TELEPHONE (Q04) 787-0608 '
'FAX NtJl.1BER:
(904) 728-5001
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'BID RESPONSE FORM (133-93)
Item'
No. ' Qty. ,Conunodi ty Descrfpti~n.
Estimated'
Unit Total
Pripe 'Price
.1
1.
"
$ t,O.OSl $ 3(P;Qoo
..
$ Jf.'1!!. $ 1'-,000 '
., ~
600 TOns
Bulk Cement
.'
3000 Bags
Bag Cement
Annual Contract for Bulk and Bag Cement .to b~ delivered to
the city of Clearwater ',for the contract period: 10/01/93
o 9 / 3 0 /9 4 . '" , ' .
F.C.B. CLEARWATER, FL
" ,
Start Date: O/Jt;. DAIj,'~ Nof,'c<t:... ',after receipt of order.' '
8"LJ( ~e.,.,eNt:- /11.00 P'A 7b... d.,',c(I...-J"jc'l JC~I'''''''' - w~:r: ,30 OA'JS
'Payment terms: R,o'l ~~N f ~ .0 s q f"" b'1 d"~ct1~ / by 10 ~ f,u)l. - :Ne..,r :s 0 ~
Contact Judy Adriance, '813/46~-6587 with questions regarding
this bid. ' ,
! '
BIDDER REPRESENTATION
I represent that this bid is submitted in compliance with all
termsr conditions and sp~cifications of the Invita~ion for
Bid and that I am authorized by the-owners/principals to
execute and'submit this bid on behalf of the' business ,)
identified below. ' '
BUSINESS NAHE:
Holnam, Inc.
FID#38-2943735
. STREET ADDRESS; 3417 Port Sutton Road
CITY, STATE, ZIP CODE:.
Tampa~ FL 33619
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PRINT/TYPE N~!E ,OF AUTHORIZED' REF:
TITLE/POSITION OF AUTHORIZED REF;
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DATE SUBMIT'rEO: --2":' J 5 - q3
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TELEPHONE 813-246-3129
800- 9 2'2-815 2
Bill Kaminskv
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Narket Nanager
FAX NUMBER:
813-247"':5187
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BIO RESPONSE FORM (133-93)
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Item,
No. Qty.
,Estimated
Un! t Total '
Price Price
Commod~ty Description
r, .
.,' ..
1 . , 600 Tons
.3000 Bags
Bulk Cement
'$/ . '
$ 5 5', 10s
$ '127 $
336~o,oD
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Bag. Cement
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Annual Contract for Bulk and Bag Cement'to be delivered to
the. City of ,Clearwat~r for, the contract period': 10/01/93,
09/30/9,4.
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I represent that this bid is: submitted incompliance with all
terms, conditions and specifications of the Invit~tion for
Bid and that I, am authorized by the owners/principals to
execute,a~d submit this bid on behalf of the 'business'
identixied.below.
F;O.B. CLEARWATER, FL
.'
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Start Date: FollowinQ day
Payment terms: ,30 davs
Contact Judy Adriance, 813/462-6587 \'lith questions' regarding
'this bid.
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after receipt of order.'
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BIDDER REPRESENTATION
. BUSINESS NAME: National Portland.Cement Co.F~D* SQ-1407640
STREET ADDRESS:. 304 National. St., Pt. Hanatee
CITY, STATE, ZIP CODE: Palmetto. Fl 34221
PRINT/TYPE NAl1E OF AUTHORIZEO REP:,' Stephen 1.. Holt
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TITLE/Posr.TIoN OF AUTHORIZED .REP'dt.1.es Hanae~ '
SIGNATURE OF AUTHORIZED RE~: ~1,'0 d i!Yk.r-
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DATE SUBMITTED.: i /8/ q 3 " TELEPHONE a11-7??';' 14RO
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FAX NUMBER:
813-722-4RiS'
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. Item
No.
Qty.
,Estimated
Commodity Description
l~
600 Tons
Bulk Cement
$ ~ S .L) S; ; $ :3!\. S'7 o. \) ,C;
t
, .
3000 Bag~
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$ ,t+-:7 1 $
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,Annual Contract for Bulk and Bag Cement to be delivered to
,,' 'the' city of Cle,arwater for the contra'ct period:, 10/01/93 ~
" 09/30/94..
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F . 0 . B; CLEARWATER', FL'
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Start ,Date: 5 t;:.f:\~~' after receipt of order.
Payment terms: tJr:.T IO.H
'Contact Judy Adriance, 813/462-6587 with questions regarding'
this bid. '
OATE SUBMITTED:
BIDOER REPRESENTATION
. '
, ,
,
I represent that ,this bid'is submitted' in c~mpliance wit~ all
t~rrns, conditions and specifications of ,the Inyitation for
Bid and that I am authorized by the owners/principals to
execute and submit this bid on behalf of the 'business
identified below.
BUSINESS NAHE:
C' (' '_ --.- '. J , ~. '
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FID#: ~11.. D ~l14.1 ~'~~ u~"1
STREET ADDRESS:
10,\ C.
So ,~\JR-.....
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D.\Jc
CITY, STATE,ZIP CODE: c...LE.!:\R"-u!\I~R..; t=~. 3~'pib
PRINT'/TYPE NAME OF, AUTHORIZED, REP: ,HM~.Q~ Ci.LDEKl't'\ i\U
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REP : CJ~m t1\E R t.. ~'- SC:\I.E<; ~E.P ~~ S.~;,r.-l v:t:
~I\UlOO OOI~\'''^\\9 " -
TELEPHONE 4-4-'~.. "'~'i'Ji
TITLE/POSITION 'OF AUTHORI?ED
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SIGNATURE OF AUTHORIZEO REP:
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FAX NUl-lB ER ':, '6 \ '3. . ~ 1 ...::,) 1 ~ -, .
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Clearwater City Coromjssion
, Agenda Cover Memorandum
Item'
17 .,::etlng D.t.:.____
t'f.,JI;J3 0 1993
SUBJECT: HAULING OF ROCK, SAND AND SHELL
RECOMMENDATION/MOTION:
Award the contract for the hauling of rock, sand and shell to be picked up at
various mines and delivered to the City of Clearwater by Norred Trucking,
Inc., P. O. Box 17290, Tampa, FL 33682-7290, for $4.75 per ton for rock and
sand, and $4.50 per ton for shell for the period of 10/01/93 - 09/30/94, at an
estimated annual cost of $55,981, which is the lowest responsible bid
submitted in accordance with specifications,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
The Public Service Division has an annual requirement for approximately 4896
tons of rock, 3100 tons of sand, and 4000 tons of shell. The rock and sand
are used in making concrete as well as for numerous construction projects.
The shell is used for road maintenance and repair.
,The material is picked up at various mines located near the Brooksville area
and delivered to the Infrastructure Complex located at 1650 N. Arcturas
Avenue.
The FY 1993/94 Public Works/Infrastructure-Public Se~~ice Operating Budget
Request includes $205,000 to fund this $55,981, and other items.
Reviewed by:
Legs 1
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
Costs: $ 55,981
Total
Commission Action:
o Approved
o Approved w/conditions .
o Oen~ed
o Continued to:
Mvertised:
Date: 07/02/93 - 06/25/93
Paper: Plnellas County
ReView/Tampa Tribune
o Not Requ i r,ed
Affected Parties
~ Notified
181 Ilot Requ ired
$
Current Fiscal Yr.
Funding Source:
o Capita 1 IITfJ.'
181 Operat f ng
o Other
,user Ocpt:
P.W./lnfrastructurc-Public
Service
Appropriation Code:'
010-01341-550400-541-000
Attachnrmts:
Bid Tabulation
OM Sunmary
o Ilone
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'\NFRf\.SiRUGl1JHE GROUP
, caPlES TO '
~lLE_
P.S.
o ,lOH
Purchasing Div~sion/George MCKibbdrl
JUL '2 0 1qcr;
,,{il.r
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Public Works/lnfrastrucure
Bill Baker, Director of Public Works
SUBJECT: Bid 135-93, Hauling Serv-ice (Rock, Sand and Shel~) ,
DATE :'
July 19,1993
Please furnish the following information 50 that we can
complete processing'rour requirement(s):
1. ( )
"
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2 ~ (X)
3. (X)
4 . ( )
5. (X)
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Purchase Order' Contract expires on,~/~/~.
If you require contract renewal, submit purchase'
requisition with quantities, item descriptions and
specifications as applicable. '
Evaluate bids/quotes 'and make award 'recommendation.
Narrative justification signed by Department Direc-
tor is required if recommendation other than to low
bidder., Earliest bid/quote expirat~pn date lO/l7/93
Agenda 'item requir~d.
P.O. must be issued by date
price extension may be required.
Bid Advertised:
(Xl' Pinellas County Review
( ), St. Petersburg'Times
, (X) Tampa Tribune
( ) Other
or
07/02/93
/ /',
, 06/25/93
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BID RESPONSE FORM (135-93)
. , PUBLIC ENTITY CRIME
SWORN 8T A TtMENT
RECEIVED
' FILED IN CY,19..~ FILE.
~
, '
Item
No.
"
Commodity Description'
Price
Per
Ton
Total
Price
f
.
Hauling Services
1. Hauling of apprx. 4896 tons of rock $ d 7') $ 23.256.00
(Location - Brooksville,FL)
2. Hauling of apprx. 3100 tons of sand $ 4 7~ $ 14. 7?G. 00
, from (area to be named after contract
is awarded. '
, 3:
Lot Hauling of. apprx. 4000 tons of
crushed shell (from are to be named
after contract is awarded)
S 4.50 $ 18.000.00
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" GRANO TOTAL $ 55.981.00 ' '
Annual, Contract for hauling of materials, from plant' site ,to
'the City of Clearwater for the contract period: '10/01/93 -
.9/30/94.
Delivery: 7 Days
'after arrival of order.
Terms:
?~ vithin 30 day~
.' ~ .
BIDDER REPRESENTATION
Contact Judith Adriance, 813/462-6587 for any questions,
regarding this bid.
F.O.B. Clearwater; FL
. , . . ,
t represent that this bid is submitted in compliance with all
terms', conditions and specifications of the Invitation for,
Bid and that I ,~m.authorized by the owners/principals to
execut~ and submit this bid on behalf of the business
identified .below. .... .
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BUSINESS NAME:Nnrrpn 'T'rllC'~;ntJ.Tnr
'STREET ADDRESS:151'~ N. Nphr~~krl ~VP
CITY/STATE/ZIP: 'T'1'ImpA', F1nr;n::! 11fi11
PRINT/TYPE NAME OF AUTHORIZED REP: Doyal O. Norrp.d
SIGNATURE OF AUTHORIZED REF: '>L""'Lr-l,a) 11.:.L:.~
DATE SUBMITTED: 'July 7/ 1993 ,TELEPHONE: (813) 977-1488
FIO# 59-2linli11 1
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FAX NfR.!BER:
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PUBLIC ENTITY CRIME
SWORN STATEMENT
, R E eEl V..E.D
FILED IN CY 19:1..S. FILE.
BID RESPONSE FORM (135-93)
Item
. ,No.
Price Total
Per Price
, Ton'
Commodity Des~ription
Hauling Services
i
1. Hauling of apprx., 4896 tons of rock S S".6Q s~7.LjI7."u
(Location - Brooksville, FL)
,2. Hauling of apprx. 3100 tons of sand S $."".lC $ 17"JbO.(/IJ
from (area, to be named after contract
is awarded.
, '
"
$ S". be $ J1, '-trIO. 'tJO
3.
Lot Hauling of apprx. 4000 tons 'of
crushed shell (from are to be named
,after contract is awarded)
. GRAND TOTAL $
6 ~ /1,1. be)
,>
Annual Contract for hauling of materials from plant, site to
the City of Clearw-ater for the contract period: ' 10/01/93
9/30/94.
(
Oeli very: 7 cl1J.... o;q'lJ
Terms: fJ& dO 1)/1 'If '
after arrival of order.
Contact Judith Adriance, 813/462-6587 for any questions
regarding this bid. '
F.D.B. Clearwater, FL
BIDDER REPRESENTATION
, ..
I represent that this,bid is submitted in compliance with all
terms; conditions and specifications of the Invitation for
Bid and that I am authorized by the owners/principals to
execute and submit this bid on behalf of the business
identified below.
BUSINESS NAL'1E: Kirnnins O:lntracti.nq (bro.
FIO#' 16-0810270
STREET ADDRESS:
CITY/STATE/ZIP:
lS01 2n:i Avenue
'I'aITm. Monda 33605
PRINT/TYPE NAME OF AUTHORIZEO
SIGNATURE OF AUTHORIZED REP:
DATE SUBMITTED:
FAX, NUMBER: (813) 247..()183
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BID RESPONSE ~Om1 (135-93)
PUBLIC ENTITY CRIME
SWORN, STATEMENT
R E C E I V.ED .
FILED IN CY19-U FilE.
Item
No.,
Price Total
Per' Price
Ton
Commodity oescriptio~
Hauling Services
1 .
Hauling of apprx. 4896 tons of rock
(Location- Brooksville, FL)
Hauling of apprx. 3100 tons of sand $
from (area tabe named after contract
is 'awarded.
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5.'J' $ /5)500
; ,
$
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3.
Lot Hauling of apprx. 4000 tons of
crushed shell (from are to be named
after contract is 'awarded)
$ ~ %) . ..>> $ a ~,o 0 0
/,
'GRANO TOTAL $ 5'7 '1 r (;; . , ,,-
Annual Contract for hauling of materials frod plant 'site to
the City of Clearwater for the ,contract period: 10/01/93-
9/30/94. " '
- ~~livery:~ --:r:; , . "1 J~~ .s after arrIval of order.
, ." I
Terms: . N f' T ""3 0
Contact Judith Adriance, 813/462-6587 for any questions
regarding this bid.
F.O.B. Clearwater, FL
BIDDER REPRESENTATION
,
I represent ,that this bid is submitted in comoliance'with all
,terms, conditions and specifications of the Invitation for
, ,Bi~ and ,that I am authorized by the owners/principals to
execute and submit this bid on behalf of the business
~dentified below.
,BUSINESS NAME: CCt(~ J.e-.~: Co., S't FID#-..5&-&bCt-7~";?J,
STREET ADDRESS: ~7 ~ 0 , (.5 -1''-1 A-t/6 tV
CITY/STATE/ZIP: L~""j 6 p, '\
, ,PRINT/TYPE NAl'K.E ,OF AUTHORIZED REP: 11ft: c:.lt~'t (; ( ,f (.f.'.1 ; " c..h 5
fl/lt 1- ,d. ~{
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TELEPHONE: j f I ' 0 I 7'''}
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SIGNATURE OF AUTHORIZED REF:
DATE SUBMITTED: - "7 II / ~ .,
FAX NUMBER: '3 .1 / - () I 9- G
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PUBLIC ENTITY CRIME
SWORN STATEMENT
RECEIViO
BID RESPONSE FORM (135-93) FILED IN CY 19.1J.. FILE.
Item
No.
COlnmodi ty oesc.:ription.
, Hauling. Services
Price Total
Per ,Price
Ton
1.
. ,
$U,82. $ 3/'8'2'/,~
~
Hauling'of, apprx. 4896 tons of rock
(Location ~ Brooksville, FL)
,2. Hauling of apprx. 3100 tons of sand, $ $
from (area to be named aft~r contract
is awarded.
, 3. Lot Hauling of apprx. 4000 tons of $ $
crushed shell (from are to be named
,after contract is awarded)
GRAND TOTAL _-.$
'3 }i.zi 00
Annual Contract for hauling of materials from plant. site to
the City of Clearwater for the contract period: 10/01/93-
9/30/94., ' ' ,
oei1:very: ~htf9rJCe' /0 JAIl 5 after arrival of order.
, . . ..-:"'1 I · I
Terms: "&i'-fJ10/Uif,!, b,/I,;f6 , MlJM(.A1T "If) ?e(~~lJr"
, ~ -1,/::;
Contact Judith Adriance, 813/462-6587 for any questions
regarding this hid. ,
F.O.B. Clearwater, FL
BIODER,REPRESENTATION
I 'represent that this bid is submitted in compiiance with all
terms, .conditions and specificatio~s of the Invitation for
Bi~ and that I am authorized by the owners/principals to
execute and submit this bid on behalf of the business
identified below.
BUSINESS NAME: /AJIIL5!/ l?ftJs, ) jJ C' FID# s-f~ ;;.1t{' 12.17
STREET ADDRESS: 3~1:L'i oJ 3:2. {f,IP., Ill,
CITY/STATE/ZIP: .'Sf. 'Rtt;;bifrq'1=! ~. 537 J 3
,~ '
PRINT/TYPE NAL'1E OF AUTHORIZED REP: Ii II 001.JN (,(J {lLst.J
SIGNATURE OF' AUTHORIZED' REP:' J~/1 (J..)tJ.2A
OATE SUBMITTED: Julu Jt./. )t1'\3 <<EL~PHONE: 813- S-2.:)- 4371
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PUBLIC ENTITY CRlr\1E;
SWORN STATEMENT
RECEIVED
BID RESPONSE FORM (135-93) FILED IN CY 1903. FI! e
Item
No.
Price, Total
Commodity Description ,Per Price
Ton
,Hauling Services
1.
- 60
$ ~.
~ /50
so '
$;(0/50'
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2.
3. .
'/' 00
GRAND TOTAL! - ': $ ~ '1)"h 7tf
Annual Contract for' hauling of materials from plant site to
the 'City of Clearwater, for the contract period: 10/01/93-
9/30/94'. '
Delivery: .5 ~Ay.5
Terms: .IV E. 7 ,.z 0 DA '/.:5
Contact ~udith Adriance, 813/462-6587 for any questions
regarding this bid.
after arrival of order.,
.' "
F.O.B. Clearwater, FL
BIDOER REPRESENTATION
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BID ,135-93
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RESPONSBS:
, ,
Emmett McCabe
Seminole,' Florida
Walsh Brothers, ~nc.
St~ Petersburg, Florida
Caladesi Construction
Largo, Flor~da
Kimmins Contracting
Tampa, Florida .
Norred, Trucking, Inc.
Tampa,' Florida
TOTAL: See Bid'
Tabulation
TOTAL: See Bid
Tabulation
TOTAL: See Bid
Tabulation
,TOTAL : See Bid'
Tabulation "
.'
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TOTAL: See Bid ' '
Tabulation .' I
\,
~O BID'RESPOHSBS:
Merola Enterprises,'Inc.
Jensen 'Beach, Florida
Eagle Demolition Company, Inc.
Tampa', Florida
'Attwoods/Waste Aid Systems
Tampa, Florida
Sims Crane & Equipment Co.
Tampa, Florida
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
ItClmN~
Hoot Ing DtJtfl-'-l-
I'
Am 3 0 1993
SUBJECT: Annual Airpark Mowing Contract
'RECOMMENDATION/MOTION: Extend the contract with Greenturf services for mowing
Clearwater Airpark for a third'year, from October 1, 1993 to September 30, 1994,
for approximately 34 mowings at the current rate. of $550 per mowing, for a total
cost not to exceed $18,700
au and that the appropriate officials be authorized to execute same.
, BACKGROUND: Greenturf Services of Tampa, Florida, being the lowest responsible
bidder was awarded the Clearwater Airpark mowing contract for FY 1991/92 at the
I:ate of $500 per mowing. There are approximately 34 mowable acres at the
Airpark. This amounts to approximately $15 per acre. Brown's Lot Mowing, who
bid $495 per mowing, had withdrawn their bid. In April 1993, it was necessary
to, 'begin mowing the newly cleared safety zone, an additional five acres.
Greenturf Services agreed to mow the cleared safety zone for $50 per mowing, a
rate of $10 per acre. since that time, Airpark mowings have been $550 per cut.
Greenturf Services has performed well under the contract and has offered to
extend the contract for a third yea~, from October 1, 1993 through ,september 30,
1994, at the same rate of $550 per mowing. According to the Purchasing Manager,
the contract can be extended for a third year without re-bidding.
"
The recommended FY 1993/94 Airpark operating Budget of $20,000 for lot mowing is
sufficient to fund this contract.
Reviewc;d by:
legal NA
~"-"
Budget ~4'
purchas I 0W~If(,
Risk Mgmt. NA
Originating Dept.
Public Yorks
-1f.-yt'1 . 11.
U r Dept.
Commission Action
Funding Source:
Approved
Approved
u/conditlons _____
DenIed
CIS
ACM
NA
Advertised: ,
Dote:
Capt. [1Tp.
Operatfng X
Other
Conttd to
;J. ' ~owetrpk..
;~
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Paper:
Not required X
Affected partfes
not If fed
Not required_~
Appropriation Code(s) Attachments:
010-01325-530400-542'000 letter from Greenturf Services
Original Bid Tabulation
Original Bid SpecifIcations
NA
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Greenturf
Services
8510 N. Paddoyk
Tampa,,',Florida 33614 '
(813) 933-2647
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LANDSCAPE MAINTENANCE
Commercial &, Industrial'
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June 28; 1993
: '
t-1r~, Bob Bru:mback
, city of Cl~arwater
Public Works Department
Post Office Box 4748
Cle~r~ater, Floridar" 34618-4748
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" Re:
Clearwater Airpark Mowing
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Dear Mr Brumback:
,As per our conversat-ion in regards to, the above account,
'please be, advtsed that we will extend our contract from October 1,'
1993 to September 30, 1994, for 'the same price of $550.00 per~ut
with a ~% discount if paid ~ithin 30 days.'
Thank you for your cooperation in this regard.
,
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'. AIRPARK MOWING SPECIFICATIONS
'I. INTRODUCfION.
, The Clearwater Executive Alrpark is the local aerial point of entry for the Clcarwater community. As such,
that facility must present a neat, business park-like appearance which reflects the civic pride in and careful
stewardship of municipal assets demanded by Cleanvater's Citizenry. Central to that appearance is the
maintenance of the large arcas of grass (sod)on the Airpark proper. Such close nttenlion, to the 'physicn1
appearance of the Airpark is also neccssary to the safely of Airpark ground' operations. lJnkcmpt,
overgrown areas obscure potential hazards to pedestrians, motor vehicles, and aircraft under power. A
reliable; efficient grounds maintenance, and mowing opcrator is thus a key factor in the operation of
1 Clearwater Airpark. ' , 1 '" ' '
, '
II. JOB REQUIREMENTS.
A.
Primary Scope of the Work. All ~od areas on airport proper and the'adjo~g
Rights-of Way are to bc mowed. This includes the arcas betwcen the main runway
and the taxiwav; areas'in and around sod parking area:. for aircraft including areas
under and aroUnd parked aircraft; the area betwecn the Airpark parking lot arid the
ROW'on Hercules; runway and taxiway shoulders; and the areas to the \'fest of the
runway now in sod. Areas requiring equipment not normally associated with
, ,"mowing" as 11 fuDction such as that required for brush, tree~ or other heavy
, vegetation removal and control shall not'be subject to or a part of this contract.
, .
B.
, Alternate Scope of the Work. The City maYt at its electioD; consider alternate
contract bids providing for no mowing in areas under and around parked aircraft.
Bidders are invited to submit bids on both the primary and alternate scope of the
work. Mowings around airr.raft is the only difference between the primary and
alternate scope of the work.
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C.
Minimum Mowing FrcQuencY. The Airpark is to receive 11 minimum of 34 mowings
for the life of this contract with the number of mowings per month as shown belo'Y,
subject to modification by the contract'smveillance representative as required.
. '
" ,
Month
Number of Mowings
, .
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January
February
March
A.pril
May
June
July
August,
September
October "
November
, December
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2
2
3
3
3
4
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3
3
2
'2
34 mowings
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Airpark Mowing Spcctncatlons
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D. Minimum Performamce Standards.
1. All grass areas within the Airpark fence are to be mowed and trimmed to
present a clean, neat appearance free of litter, grass clippings, and other debris.
2. Areas near buildings, fences, hangars, hardstands, and other structures arc to be
edged or otherwise trimmed. Chemical herbicides such as Roundup may be used
to control the growth of vegetation in areas where edging or trimming .
is not possible or is otherwise impractical and where, the use of the herbicide will
not harm the composition, extent, or coverage of the turf.' In cases where the City's
authorized contract surveillance' representative determines that damage to the turf is
present or ,likely, the contractor will be asked to cease the use of herbicides and '
resume trimming/edging using mechanical means.
3. All clippings, trash, or other debris generated by the contractor's activities shall
be rcmn\'cu by the contractor at his expense.
4. All work shall be carried out under the responsibility of and at the personal c
, direction of an experienced supervisor.
5. The contractor shall carry out the work with such care and in such a way as to
avoid damage to public and private property. '
E. Furnished Equipment and Supplies. The contractor shall warr~t possession of
sufficient equipment and trained personnel to perform the work satisfactorily. References ,
from a minimum of two clients for whom the contractor is or has recently performed work
of a similar scope and nature may be required upon request. .,
1. The contractor shall furnish all required equipment and personnel.
2. The contractor should be prepared to rWnish all materiUls. The City may, at its
election and in its own best interest, decide to furnish herbicide for this contract to
allow application where needed by the contractor.
III. CONTRACT MANAGEMENT.
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A. Contract Surveillance. The Clearwater Staff Airpark Coordinator shall function as the
contract surveillance representative. As such, that perso'n shall have the overall
responsibility for the delivery of and proper payment for, contracted 'services in the manner
nod amount specified herein. The contract surveillance representative shall also be
responsible for the interpretation of the contract in the event of any dispute as to
performance. The Airpark operator on.scene shall monitor the actual delivery of services
under this contract, certify work accomplished as satisfactory, and advise the contract
surveillance representative as to any problems or conditions requiring attention.
,1. Contractor personnel shall take direction only from their supervisor on the job.
Problems in performance shall be referred to the contract surveilliance
representative only, who in turn shall communicate with the contractor himself.,
Airpark personnel, patrons, pilots or other members of the general public shall not'
altempt to direct,' advise, schedule, or otherwise communicate with the contractor's
personnel in the performance, of their duties. , ,
,2. The contractor may, at any time, communicate with the con'tract surveilhmce
representative to discuss problems, co'ncerns, and conditions not foreseen and
, provided for by the terms of this ~ontract. '
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AIRPARK MOWING SPECIFICATIONS
PUI!C 3 of 3
IV. BILLING AND DOCUMENTATION.
, ..
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. A. Documentation. Job (service delivery) tickets shall be used to ~ubstantiate and record
the'delivery of service under the terms of this contract., Each time the airfield is mowed or
otherwise receives maintenance attention, the contractor shau prepare a service delivery ,
ticket containing or otherwise setting forth the following inCormation: (1) .Date of service
delivery; (2) Nature of service performed; (3) Areas of Airpark receiving service; (4), Name
of on.scene supervisor in charge; (5) Number and names of personnel performing work; (6)
Type and number of pieces of equipment used; (7) Signature ohupervisor certifying that
the work ,was done; (8) Signatur~ of authorized contract monitor (Airpark management'
person) certifying work was done to required performance,standard.' , .
B. Billinl!s. Contractor shall submit invoice's for work performed on a monthly basis by the
, flith working day of the month foUowing the period during whic~ the work was performed.
1. Invoices shall have attacbed the service delivery (job) tickets appHcable to ~ach
mowing for the period covered by the invoice. Payment shall not be made for,
service for which there is no job ticket. "
2.' Partjal payments may be ~ade on inw;)iccs for those mowings for which job
tickets are available. A pen and ink notation to this efCect initialed by the contract
surveilhmce representative on th~ invoice shall autho~ize such partial payment.' '
.'
"
..
,V. INSURANCE'AND PER!\'Ill'S.
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A. Jnsurance. The contractor shall possess, show proof oC, and keep current the necessary
insurance coverages as required by the City of Clearwater.
, ,
B. Permits and Licenses. Contractor shall procure and show proof that he' has all necessary
licenses and permits to accomplish work under the terms of this contract and shall keep
same current.
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CLEARWATER CITY COMMISSION
Age~da Cover Memorandum'
Item II
I~Heet1ng Date ,
,I lID 30 1993
SUBJECT: AGREEMENT CSX TRANSPORTATION, INC. - MISSOURI AVENUE CROSSING
RECOMMENDATION/MOTION:, Approve the Pipeline Crossing Agreement RE-~00303 with
qsx Transportation" Inc. and adopt Resolu tion 1193-/~ 7 .
1. ~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
Phase 9. & 10 water main replacement program includes a crossing of the CSX
Railroad tracks at Missouri Avenue. This crossing will allow two existing
deadend lines to be joined. thus eliminating circulation problems. The CSX
Railroad requires a Pipeline Crossing Agreement and ,a Resolution by the city,
,approving' the, agreement for each crossing.' The cost to the city for the
agreement 'is a one-time $225.00 to meet the railroad requirements for a
Construction Risk fee, a one-time License Lee of $750.00, and a one-time
Preparation fee of $50.00 for a total'of $1,025.00. The city'needs to have the
required permit prior to construction of the crossing., The work will be
performed during the normal contract period. '
The available balance of $4,325,176 as of July ~9,
,Construction and Replacement - Bond Issue Capital
sufficient to fund this agreement.
1993 in the Water Main
Improvement project is
Roviewed by: '~ originating Dept. Costs: $1.025.00 c~ission Action
Legal (Current FY) $1.025.00 Approved
Budget t\jJ U!ler Dept. Funding Source: Approved ,I ,
w/conditions ____
Purchasing ,( Capt. Irrp. X
Denied
Risk Hgmt. NIA Advertised: operating
Cont1d to
DIS . NIA Date: Other
ACM NIA Paper:
Appropriation Code(s) Attachments:
Not required xxx
367-96707-565400-533-000
Affected parties Resolution 93-47
not IfiC!d Agreeroont
Not required xxx
Clillnn.AGH
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RESOLUTION NO. 93-47
A RESOLUTION -OF THE CITY, OF CLEARWATER,
FLORIDA, AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO EXECUTE AN AGREEMENT WITH CSX
TRANSPORTATION, INC., FOR THE INSTALLATION AND
,MAINTENANCE OF A, WATER 'PIPELINE WITHIN THE
RAILROAD RIGHT-OF-WAY AT MISSOURI AVENUE;
PROVIDING AN EFFECTIVE DATE.
, ,
WHEREAS, the city of Clearwater has found it 'necessary to
install and mai.ntain, for the purpose afconducting potable water,
a 6" Ductile Iron Water Main across the right-of-way and underneath
the tracks of CSX Transportation Inc. i, and
WHEREAS, an appropriate agreement has been preparedj
.BE IT ,RESOLVED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER', FLORIDA:
, '
, Section 1., The Mayor and the .city Clerk are hereby authorized
ta execute the agreement with CSX Transportation Inc., ,a copy of
which is attached hereto as Exhibit A, for the purpose of,
installing and maintaining a 6" ouctile Iron Water Main across the
right-af-way and underneath the tracts of said Railroad, at
Missouri Avenue, in Clearwater, Florida, as is more particularly
described in saidagree~ent. '
Section 2. This ,Resolution shall take effect immediately upon
adoption.
, ;
PASSED AND ADOPTED this
day of
1993.
Rita Garvey
Mayor-Commissioner
Cynthia' E" Goudeau
city Clerk
RES9347.W15
R.OB/03/93
RD.l00303
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, ~SPORTATION
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500 Wator Street, SC J180
'Jacksonvllle,FL 32202
, (904) 359.1n4 ,
Peggy Forrest
Contracts.UtlUty, Group
Admlnlstrallve Services
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June 23, 1993
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, When corresponding, always'
refer to: RE-100303
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Mr. :William C. Baker. Director
, Ci ty ,of Clearwater '
Post Office Box 4748
Clearwater, FL 34618-4748
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Attached. in 'duplicate, 'is propo~cd ag'reement dated June 23 I 1993 I between
CSX Transportation, Inc. I and City ~f Clearwater, covering the' installation and
maintenance of a water pipeline crossing Railroad's right-of~way and trackage at,
a point 1..060 feet south of Milepost S.Y-873, at or near Clearwat'er, Florida.,
Question~ regarding the fnsurance'requirements of the agreement should be'
directed to Mr. R. L. mlite, Assistant DirectorpCasualCy Insuranc~. CSX
Transportation, Inc., 550 Water Street (SIC J907),Jacksonville, Florida 32202,
telephone (904) 359-1662.
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',Dear Mr. ,Baker:
Please arrange for execution and re,turn all copies of the agreement to me,
observing, the, items indicated on the Form ceB attached to your. ,duplicate- '
original. ' Upon receipt of the exe~uted agreement, I 'will arrange for execution
o~ behalf of the Railroad and will thereafter ret.urn to you a, duplicate-original
for your records. The ins tallation will noC be permitted, until the agreement has
been executed and applicab;Le fees remit~ed. '
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,Very t~uly yours,
riirrt 'J'~.
Peggy Forrest
" Att~chment .
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hpt(l 1991 ~
rUe: RI~- /(/(1303
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DIVJ~SION'
l'L1~hSE 1>0 NOT Im~loVE FROH AgHEEHEN'l'
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. p lense obse r~c the follow lug when execl1l:11l1~ tho at ttichct.1 ins l:rllmont::f
1.~-~n behalf of: n COItPOltATION' should' Lo accolnpllshed bYI dIe
Prosldc~t, Vico President or nn officer nutl\orlzod by Donru Rod01u~1~h to
oxecuta 10g01 documents on holin1f of tlm Gorporatlo'n. ,If the Corpo1:ate
nome is sot out: crronoously 1n the Agroellumt, tho dOcllment shouid 60
oxecuted ano 'the Ilmlle corrected nnd Illltlollotl where 1.l: opponr.s. (FLlrnlsh
copy of' such lt~solutioll.) :1
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2.~ If hgroolT1ent 1s with nil INlHVIDU^,-" Uwt Illlllvldunl should sigh the
. h,grcoment exactly as the 110ll1e Is Get 'out .ill Ule copl:lon of the ^greelhent.
If: the nOllle is sot out ol:rotlcously 1n the hgrecl1lent, the docUJricnt sllolild
be executed nno tho nome cor.rected and inltlllllod where it oIJpeors.!
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J. lf the Agreement is with n l'^ltTNlmSllll'. all Bcnora! members of; i;he
partnership'should e,xccuto the dor.umollt unIons ono member of the firih has
beon designnted lIInnoglng pnrl:ncr 01: expressly by. the plll:tnetship to
" eKccute thi,s ^nreClllont. (fllr,nlsll copy of sllch authodty.)
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1I,0ho s1gnoture5 mllst he 'UI'l'NI~SSEl> by ~ ~ witnosses 1.n UlO spacos
. ~ldcd. ,
5._ NMm(S) Dnd 'l'l'l'LlHS) of porson(s) cxocut{,llg tliu UOC\llnellt must be typed or
prInted In lnlc dlrecCly hOl1oath slBuntuJ:o(s).
G. ~urnl.ng tho Aeroemcnt, plense fund.sll tho Jol1Qw1.ng [00(5) set oUt fn
the hrticlc(s) spec1.J1.cd:
Article /0$ - $ O? ;:U;-.O 0 Gonntrucl:lon IU.sk l~cc
^1:t1clc .;rz...1 $ ~. DO Ouo-Time Llconso Fen
^J:l:lcl'~'OT^r. ~ ~ $ ~- :...."..O":L"'I OthD"'~1'_~
$- -r-;~7 "
Initial und tin te ench r {l~r n tl;nchcd 1;0 tlte documallt fol10w1ng
exccutlOll sheet.
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8. ~ish Gcrtlf1;cnte of Insut:llllcu ns ovldcllCIJO by ArUcle
9 .~qucllt to receipt: o[ n ful.ly executed GOPy of tilts \HtcllllcjrlpeUlle
^grcel1lcnt, you must l10liry tho 1>1vi.!1~,l)n 1~l\i~llleOr',s o[Ll(:o at 'l'Ol1lpl1,
Flor lcln. telephone (B lJ) GG/,. 62 10, cKl:ontllng at lells t [t ve (5)doys'
mlVlIIlCC ilOttc'o oE the unto oml t1ulO you dn~d to to perform any work 011
null road proJ!nrtyj:) o-aJ~a:;;;f;"/LJ O:/J'~.:J &1/-vd RIJ-- t'1? -33'1:JJ
10._ If RENTAL, U^JNT~^~lGE ClIflHGg or QTlIEIt Fnlm lire JIlvolvcd, sbow bolo!" 'tho
mlllrcsn to wit I,ell hills should be t;OlJe: ~
Stccct Autlnw!> ,'1l1d/oJ: P. O. Hox NurnooJ:
City
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Zip, CollQ
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CSXl"Form 2037-G Page 1,
Revised March 1992
RE~100303
,JA30\PF0623P3.93P
PIPELINE CROSSING AGREEMENT
,)
TillS AGREEMENT, Made as of the 23rd day of June, 1993', by and, bctweon
CSX TRANS PORTA'l'I ON , INC., a Virginia corporation, whose mailing address is,
500 ,Water Street, Jacksonville, Florida 32202, hereinnfter called "Liccnsoru llnd
CITY OF CLEARWATER, a municipal corporation, political subdivision or state
agency, under the laws of the State of Flor.ida, whose mailing' address is Post
Office, Box /~ 7/~8, Clearwater, Florida 34618 -/~7/~8, hereinafter called ItLicenseetl,'
WITNESSETH:
, WHEREAS, Licensee desires to construct and,maintain a certain pipeline ,or
duct work, solely for the transmission of ,water, hereinafter'called ItPipeline"
under or across the track(s) and property owned or controlled by Licensor at or'
near CLEARWATER, County of PINELLAS, State of FLORIDA, at a'point 4,060 feet
, southwardly meas~red along the center line of Licensor':s lIIai~, track(s) from
Licensor's Milepost SY-873, Clearwater Subdivision, (Station No. ',1325+,/16)"
hereinafter called the t1Crossin~tt; as shown on print of Licensee 's Dr:awing'
attached hereto and made a part hereof; other details and data pe-.:tafning to said,
Pipeline being as i~dicated on Licensee's Applica~ion Form, dated April 2,' 1993,
also 4ttached'hereto and made ,a part her.eof:
NOW, THEREFORE, inconsideration of the mutual covenants, conditions, terms
,and agreements, herein contained, the parties here to agree, and covenant as
follows:
1. LICENSE:
1'.1 Licensor, insofar as it has the legal right, power and authority to
do so, and its present title permits, am]' suuj ect to:
(A) Licensor's present and' future right to occupy, possess and use
its property wit:hin the area of the Crossing, for any Elnd all purposes;
(n) All etlClllnbronces, comH tions, 'covenants, easements, and
limitations applicable to Licensor's title to or rlghts in the subj ect property;
and
(C) Compliance, by Licensee wi tll the terJlls and conditions herein
contained;
does hereby license
operate, use, alter
use ,stated above,
termination.
and permit Licensee to construct, maintain, repair, renew,
or change snid,Pipeline at:: the Crossing above solely for the
for the term herein s ta ted, llnd to remove sallie upon
1.2 Theterlll Pioeline, as used herei.n, shall include only the pipes,
ducts. casing, 'vents. manholes, connectors,. fixtures, appliances nndancillary
facil:i tics devoted exclusively to, the trmlSlillssion uaage' above within the
Crossing, and as'shown on attllchcd Application Forlll.
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CSXT Form 2037-G Page 2
Revised March 1992
1.3, No 'additional 'Pipeline or Wiro1ino or other faci1rt~es shall be
p1aced,'al10wed or maintained by Licenseo, in, upon or along the Crossing except
upon separate prior written consent of Licensor.
2. L1C~NSE FEEj TERM:
2.1 Upon execution of this Agreement, Licensee shall pay Licensor a one-
time nonrefundable License Fee of SEVEN HUNDRED AND FIFTY U. S. DOLlARS ($750.00).
2.2 Effective Date of this Agreement shall be the date first written
'above. License sholl ,be revocable only in the event of Licensee's default, as
herein provided, but shall also terminate upon (a) Licensee's cessation of use
,of the Pipeline or Crossing for the purpose(s) above. (b) removal of the
Pipeline, or (c) subsequent mutual consent.
2.3 Licensee also assumes sole responsibility for and, shall pay directly
(or reimburse Licensor) any additional taxes and/or assesslnents levied against
Licensor or Licensor's property solely on account of ~aid Pipeline or Crossing.
2.4 In further consideration for the license or right hereby granted.
Licensee hereby agrees that Licensor shall not be charged or assessed, directly
or indirectly, with any part of the cost of the installation of said Pipeline and
appurtenances. and/or maintenance thereof,' or for any public works proj ect of
wh~ch said Pipeline is a part.
3. CONSTRUCTION, MAINTENANCE AND REPAIRS:
3.1 Licensee shall construct. maintain, relocate, repair, renew. alter.
and/or remove said Pipeline. in a prudent. workmanlike manner, using quality
materials and complying with: any applicable standard(s) or regulation(s) of
Licensor (A.R.E.A. Specifications) and Liccnsee's particular industry, and/ol' any
governmental or regulatory body having jurisdiction over the Crossing or
Pipeline.
3.2 Location llnd construction of Pipcline shall be made strictly in
accordance with design(s), and specifications furnished to and approved by
Licensor. and of materia1(s) and size(s) appropriate for the purpose(s) above
recited.
3.3 All Licensee's work and exercise of rights hereunder shall be
undertaken at time(s), satisfactory to Licensor and so as to eliminate or minimize
any impact on or interference with tlle safe use an~ operation of Licensor's
trac1~(s) .
3. '. In the installation. maintenance,' L'epair and/or removal of said
Pipeline, Licensee shall not use explosives of any type or perform or cause any
blasting without the separate express written consent of Licensor. As a
condition to such consent. a repi~esentlltive 'wIll be assigned by Licensor,' to
monitor blasting, and Licensee shall reimburse Licensor for the entire, cost
and/or expense of furnishing said monitor.
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CSXT Form 2037.G Page 3
Revised March 1992
3.5 Any repairs or maintenance to Pipeline, whether resulting from acts
of Licensee, or natural or wcathel" events, which arc ncccssaryto protect or
facilitate Licensor's use of its property, shnllbe mode by Licensee promptly,'
but in no event later than thirty (30) days after Licensee has notice as to the
need for such repairs or maintenance. ' I'
3.6 Licensor, in order' to protect or safeguard its property" rail
operations, ,equipment and/or employees from damage or inj ury, may request
immediate repair or'renewal of the Pipeline, and if the same is not perf01?med,
may make or contract to make such repairs or renewals, at the sole risk, cost and
expense of Licensee.
, 3.7 Neither the failure of Licensor to obj ect to any work done, material
used, or method of construction or maintenance of said Crossing, nor any appr,ova1
given or supervision exercised by Licensor, shall be construed as an admission
of liability or responsibility by Licensor, or as a waiver by'Licensor of any of
the obligations, liability and/or responsibility of' Licensee under this
Agreement.
I,
3.8 Licensee hereby agrees to reimburse Licensor any loss I' cost or
e'xpense (including losses resulting from' train delays and/or inability to meet' "
train schedules) arising from any failure of Licensee to make or from improper
'or incomplete repairs or maintenance of Pipeline. ' ,
4. PERMITS, LICENSES:
4.1 Before any \>lOrk hereunder is performed, or before use of the Crossing
for the contracted purpose, Licensee, at its, sole cost and expense, shall secure
all necessary permit(s) (including but not limited to zoning. building,
construction, 'health, 'safety or environmental m~tters) , letter(s) or
certificate(s) of approvaL Licensee expressly agrees and warrants that it shall
conform and limit its activities.to the terms of such permit(s), approval(s) and
authorization(s), and shall comply with all applicable ordinances, ,rules I
regulations, requirements and laws of any governmental authority (state" federal
or local) having jurisdiction over Licensee's nctivities, including the location"
contact, excavation and protection regulations of the Occupational Safety and
Health Act (OSHA) (20 CFR 1926.651 (b), ct 81.)., and' State "One CalP - "Call
Before You Dig" requirements.
4.2 Licensee assumes sole responsibility for failure to obtain such
permit(s) or approval(s). for any violations thereof, or for costs or expenses
of compliance or remedy.
5. MARKING AND SUPPORT:
5.1 With respect to any subsurface installation upon Licensor's property.
Licensee, at its sole cost and expen~o, shall~
(A) Support track(s) and rondbcd of Licensor, in' a manner
satisfactory to Licensor;
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CSXT Form 2037~G ~ Page t.
Revised March 1992
(n) Backfill with satisfact~ry material and thoroughly tamp all
trenches to pre~ent settling of surface of land and roadbed of Licensorj Dnd
(C) Either remove any surplus earth 'or material fro'm Licensor's
property or cause said surplus earth or material to be placed and distributed at
location(s) and in such manner as Licensor may approve.
5.2 After construction of Pipeline. Licensee shall:
(A) 'Restore 'said track(s) . ,roadbed and other disturbed' property 'of
Licens'or j ,and
(B) Erect, maintain and periodically verify the accuracY' of
abovegrbund'markers, in a form approved by Licensor, indicating the location,
depth and ownership of Pipeline or related facilities.
5.3 Licensee shall remain responsible for any settlement of the track(s)
or roadbed for a period of one (1) year subsequent to completion of installation.
6. TRACK CHANGES:
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6.1 In the event that Licensor's rail operations and/or track maintenance
result in changes in grade or alignment of. additions to, or relocation of
Licensor's track(s) or other facilfties, or in the event future use by I:.icensor
of right~of-way and property necessitate any change of ~ocation. height or depth
of Pipeline or Crossing, Licensee, at its sole cost and expense and within thirty
, (30) days after notice in writing from Licensor. shall make changes in Pipeline
or Crossing to accommodate Licensor's track(s) or operations.
6.2 If Licensee fails to do so.' ~icensor may make or contract to make
such changes at Licensee's cost.
7. PIPE CHANGES:
7.1 Licensee shall periodically monitol- a~d verify the depth or height
of Pipeline and 'Crossing in'relation to Licensor's tracks and facilities, and
shall relocate Pipeline or change Crossing. at Licensee's expense, should such
relocation or change be necessary to comply with ,the minimum clearance
requirements of this Agreement or of any public authority.
7.2 If Licensee undertakes to revise, renew, relocate or change all or
any part of Pipeline (including any change in circumference, diameter or radius
,of pipe or carrier pipe, change in operating pressure, or change in materials
transmitted in and through said pipe). or is required by any public agency or
court order to do so I plans therefor shall be submitted to Licensor for approval
before any such change :is made. After' approval the terms and conditions of this
Ag:t;'eement shall apply thereto.
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Revised March 1992
, ,
8. INTERFERENCE WITH RAIL FACILITIES:
8.1 Al thou'gh the Pipeline/Crossing herein permitted may not presently
interfere with Licensor's railroad operations or facilitiesJ in the event that
the operation, existence or maintenance of said Pipeline. in the sole judgment
of Licensor, causes: (a) interference (physlcalJ magnetic or otherwise) with
Licensor t s communication, signal or other wires., powerlines. train control
systemJ or' ~acilities; or (b) interference in any manner with the operation,
maintenance or use by Licensor of its right-of-\olaY t track(s) J structures, pole
line(s) I devices J other property J or any appurtenances thereto; then and in
either event I Lic'ensee I upon receipt of written notice froni Licensor of any su~h
in~erference J and at Licensee' s sole' riskJ cost and expense. shall promptly take
such remedial action or make such ~hanges in its Pipeline or its insulation or
carrier pipe, as 'may be required in the reasonable judgment of Licensor to
eliminate all such interference. Upon Licensee's failure'to remedy or change,
Licensor may do so or contract to do so, at Li,censee' s sole cost.
,', 8.2 Without assuming any duty hereunder to inspect Licensee' s Pipeline,
Licensor hereby reserves the right" to, inspect same and to require Licensee to
undertake necessary repairs, maintenance or adjustments to Pipeline, which
Licensee. hereby agrees to make promptly, at Licensee's sole cost and expense.
9. RISK; LIABILITY, INDEMNITY:
With respect to the relative risk and liabilities of the parties, it is
hereby agreed that:
9.1 Licensee hereby asswues, and, to the fullest extent permitted by
State law (Constitutional or Statutory, as amended)J shall defend, indemnify and
save Licensor harmless from and against any and all liability. loss, claim, suit,
damage, charge or expense which Licensor Illay suffer, sllstain ,incur or in any way
be subj ec te'd to, on account of des th of or inj ury to any person whomsoever
(including officers, agents, employees or invitees of Licensor), and for damage
to or loss of or destruction of any property whatsoever, arising out of I
resul ting from, or in any way cormec ted wi th . the cons truc tion, ,presence I
existence, repair, maintenance J replacement, operations, use or removal of
Pipeline or ony structure, in connection therewith, or restoration of premises of
Licensor to good orde~ or condition after removul, EXCEPT when caused solely by
the fault or negligence of Licensor. ,
9.2 Use of Licensor's right-of-way involves certain risks of loss or
damage as a result of Licensor's rail operations. Notwithstanding Section 9.1,
Licensee expressly assumes all risk of,1oss'ond damage to Licensee's Property or,
Pipeline in, on, over or undel~ the Occupancy, including loss of or any
,interference with use thereofJ regardless of cause, including electrical field
creation. fire or derailment arising out of Licensor's rail operations. For this
Section. the term "Licensee's Propertyl1 shall include pipe contents as well as
'property of third parties situated or placed' upon Licensor's right- of-way by
Licensee or by such third,parties at request of or for bcn~fit of Licensee.
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Revised March 1992
9.3 Notwith,standing Section 9.1, Licensee also oxpressly assumes all risk
of loss which may result from Licensee's failure to maintain eicher the Pipeli.ne
or the required depth and encas?ment ,for Pipeline.
9.4 To the extent p~rmitted by State law, as above, Licensee assumes all
responsibility for, and agrees to defend, indemnify and hold Licensor harmless
from: (a) all claims, costs and expenses, including reasonable attorneys' fees,
as a consequence of any 'sudden or nonsudden pollution of air, water, land and/or
ground water on or off the Crossing orca, arising from or in connection with the
use of this Grossing or resulting from leaking, bursting, spilling, or any escape'
of the material transmitted in or through said Pipeline; (b) any claim or
liability arising under federal or state law dealing wich either such sudden or
non sudden pollution of air, water, land and/or ground water oris Ing therefrom or
the remedy 'thereof; and (c) any subsidence or failure of lateral or subJacent
support of Licensor's tracks arising from such Pipeline leakage, etc.
9.5, Obligations.. of Licensee hereunder to defend, indemnify and hold
Licensor harmless shall also extend to companies and other legal entities that.
control or are controlled by or subsidiaries of or are affiliated with Licensor,
and their respective officers, agents and employees.
9.6 If a claim is made or, action is bro~ght against either party, ~6r
which the other party may be responsible hereunder in whole or in part, such
other party shall be notified and, permitted to participate in the handling or
defense of such claim or action. '
10. INSURANCE:
, 10.1 Prior to commencement of surveys I. cons truc tion or, occupa tion of
Crossing pursuant to this Agreement', Licensee shall procure, and shall l1Iaintain
during the continuance of this Agreement, at Licensee's sole cost and expense,
a policy of Commercial General Liability" 'Insurance (CGL) , naming Licensee as
insured and covering liability assumed by Licensee under, this Agreement. A
coverage l1m1 t of not less than THREE HILLION DOLLARS ($3,000,000) Combined
Single Limit per occurrence for' bodily injury lillbili ty and prop'erty damage
liability is currently recommended as a prudent limit to protect Licensee's
assumed obligations.
10.2 If said eGL policy does not automatically cover Licensee's
contractual liability 'during periods of survey, construction, maintenance and
continued occupation, a specific endorsement adding such coverage shall be
purchased by Licensee. If said GGL policy is written on a "claims made" bas~~
ins tead of a "per occurrence" basis, Licensee shall arrange for adequate time for
reporting losses. Failure to do so shall be at Licensee1s sole risk.
10.3 Notwithstanding the provisions of Sections 10.1 and 10.2, Licensee,
pursuant to Stato Statute(s), may self-insure .or self-assume, in any alriount(s),
any contrllc ted liabili, ty arising under this Agreement, under a funded program of
self-insurance, which fund will respond to liabJ.liey of Licensee imposed'bY'and
in accordance \deh the procedures established by law.
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CSX'l' Forlll 2037 -G ,- Page 7
Ruvinod Morch 1992
10.4 Securing such insurance shall not limit Licenseo's liability under
this Agreement, but shall be'additional security therefor.
10.5 In the event that Licensee or its agents or contractor(s) shall
perform construction or demolition operations within fifty feet (50') of any
operated railroad track(s) or affecting any rail~oad bridge, trestle, tunnel,
track(s), roadbed, overpass or underpass, Licensee shall (a) notify Licensor and
(b) pay to Licensor the sum of TWO HUNDRED TWENTY-FIVE U. S. DOLLARS ($225.00)
t~ cover the cost of adding this Occupancy (Crossing) to Licensor's Railroad
.. Protective Liability (RPL) Pol icy for any, period of act.ual construction or
, . demolition.
11. GRADE CROSSINGSj FLAGGING:
11.1 Nothing'herein cont~ined shall be construed to permit Licensee, or
any contractor of Licensee. to Inove any vehicles or equipment over track(s) of
Licensor, except at public road crossing(s), without separate prior written
approval of Licensor (CSXT Form 7422).
11.2 If Licensor deems it advisable, during' the progress of any
construction~ maintenance, repair. renewal, alterntion, change or removal of said
Pipeline, to place watchtnen, flagmen. inspectors or supervisors at the Crossing
for protection of operations of Licensor or others on Licensor's right-of-way,
and to keep persons, equipment and materials away from Licensor's track(s),
Licensor shall have the right to do so at the expense of Ltcensee, but Licensor
shall not be liable for failure to do so. .
11.3 Subject to Licensorts consent and to Licensor's Railroad Operating
Rules and existing labor agreements, Licensee lIIay provide such flagmen, ,,,atchmen,
inspectors or supervisors, during all times of construction, repair, maintenance,
. replacement or removal, at Licensee's sole ,risk and expense; and in such event,
'Licensor shall not be liable for' the failure or neglect of such watchmen,
flagmen, inspectors or supervisors. '
12. LICENSOR'S COSTS:
12.1 Any additional or alternative costs or expenses incurred by Licensor
to accommodate Licensee's continued use of Licensor's prop'erty as a result o'f
'l'rack Changes or Pipo Changes shall ~lso be paid by Licensee.
12.2 Licensor I s expense for wages (It force accountH work) and materials for
any work performed at the expense of Licensee pursuant hereto shall be paid by
Licensee within thirty (30) days after receipt of Li.censor' s bill therefor,
subject to Licensee's budgetary rules. .
12.3 Such expense shall include, but not be limited to, cost of railroad
.labor and supervision under :uforco account". rules, plus current applicable
overhead percentages, the actual cost of mnterlals, and insurance, freight: and
handling charges on all materials used. Equipment rentals shall be in accordance
with Licensor's applicable fixed rate(s).
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Revised March 1992
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12.1.' All undisputed bills or P9rtions of bills not paid within said thirty
(30) days shall thereafter accrue interest at twelve percent (12X) per annum.
unless limited by local law) and then at the highest rate so permitted. Unless
Licensee shall' have furnished detailed objections to such bills within said
'thirty (3D} ~ays. bills shall be presumed undisputed.
~3. DEFAULT, BREACH, WAIVER:
13.1 The proper and complete performance of each covenant of this
Agreement shall be deemed of the essence thereof, and in the event Licensee fails
or r~fuses to fully' and completely perform any of said covenants or to remedy any
breach. within thirty (30) days after receiving a written notice from Licens~r
to do so, Licensor shall have the option of immediately revoking 'this Agreelnent
and the privileges and powers hereby conferred. regnrdlessof iicense fee(s)"
having been paid in advance for any annual or other 'period; Upon s'uch
revocation) Licensee shall make removal in'accordance with Article 14.
13.2 No waiver by Licensor of C1ny breach of covenant, or condition shall
not be construed as a permanent waiver of such covenant or condition) or any
, subsequent breach thereof. unless such covenant or condition is permanently,
waived, in writing by Licensor.
14. TERMINATION, ,REMOVAL:
14.1 All rights which Licensee may have hereunder shall cease upon the
date of:' (a) revocation, (b) termination, (c). subsequent agreement. or
(d). Licensee 's, removal of Pipeline from the Crossing. However i neither
revocation nor termination of this Agreement 'shall affect any claims and
liabilities which may have arisen or accrued hereunder) and which at the time of
termination or revocation have not been satisfied; neither party. however.
waiving any third party defenses or,llctions.
14.2 Within thirty (30) days after revocation or termination, Licensee,
at its. sole risk and expense. shall (a) remove Pipeline from the right-of-way of
Licensor, unless the parties hereto agree otherwise. (b) restore property of
Licensor in a manner satisfactory to 'Licensor, and (c) reimburse Licensor any
l~ss. cost or'expense of Licensbr resulting from such removal.
15. NOTICE:
15.1 ,l.icenseo shall give Licensor's Diylsion Engineer (5656 Adamo Drive,
Tampa. FL 33619-3240) at least five (5) days' written notice before doing'any
work on Licensor's right-of -way, except that ,in cases of emergency shorter notice
may be given to said,Division EngIneer.
15 ~ 2 All other notices and cOllununications concerning this Agreement shall
be addressed to Li,censce at the address above, and to Licensor at' tho address
'above, c/o CSXT Contract Administration, J180; or at such other address 'as either
party !nay designate in writing to the other. -
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CSXT Form 20~7-G - Page 9
Revised March 1992
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15.3 Unless otherwise expressly stated herein, all such notices shall be
in writing and sent via Certified or Registered Mail, Return Receipt,Requested)
or by courier, and shall be effective upon (a) actual receipt, or (b) date of.
,refusal of such delivery.
16. ASSIGNMENT:
16.1 The rights herein conferred are the pri~i1ege of Licensee only, and
Licensee shall obtain Licensor's prior writ,ten consent to any assignment' of
Licensee's interest herein; said consent shall not be unreasonablywi~hheld.
1~.2 Subject to Sections 2.2 ,and 16.1) this Agreement shall be binding,
upon and' inure to the benefit of the parties hereto and their respective
successors or assigns.
16.3 Licensee shall, give Licensor notice of any legal succession (by
merger) consolidation, reorganization, etc.) ,or other change of 'legal existence
or status of Licensee, with a copy of documents attesting 'to such change or legal
succession, ,within' thirty (30), days thereof.
16.4 Licensee expressly reserves the right to assign this Agreement, in
whole 01" in part, to any grantee or vendee of Licensee's underlying pro'peri::y
interests ,in the Crossing, upon notice thereo~ to'Licensor.
16.5 ,In the event of any unauthorized sale, transfer, assignment,
sublicense or encumbrance of this Agreement, or any of the rights and privileges
hereunder, 'Licensor, at its option, may revoke this Agreement by written notice
to Licensee'or any such assignee; and Licensee shall reimburse Licensor any loss ~
cost or expense incurred by Licensor as a result of Licensee's failure to obtain
said consent.,
17: TITLE:
17.1 Licensee shall not ,at any time own or claim any ~ight, title or
interest in or to "Licensor's property occupied by Licensee I 5 Pipeline, 'nor shall
the exercise of this Agreement for any length of time give rise to' any 'right,
title or interest in Licensee to. said property o'ther' than the license herein
created. .
, 18; GENERAL PROVISIONS:
. ,
, 18.1 'rhi's Agreement, and the attached specifications I contains the entire
understanding between the parties hereto.
1,8; 2 Nei'ther this Agreement, any provision hereof, nor any agreement or
provision included herein by reference, shall operate or be construed as being
for the benefit of any third person.
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18.3 Neither the form of this Agreement, nor a~y language herein, shall
be interpreted or construed in favot of or against either party hereto'as' the
'sole drafter thereof.
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Revised March 1992
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. 18.4 This, Agreeme'nt 'is ex'ecuted under ~urrent interp~e'tation of applicable
federal, state, county, municipal or other local statute" ordinance or law(s).
" However',., each separate division' (paragraph, clause;' item, ,term, condition,
covenant or 'agreement) hereof shall have independent and severable status ,for the
,determination 'of 'legality, so that if any separate division is determined to be
void'or unenforceable for any reason, such determination shall have,no'effect
,upon the, validity or enforceability I of ,each other separate division,. or _ any
combi~atiori thereof.
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, :,state' in which the' Pipeline and Crossing is located'.
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by the laws ,of the
IN'WITNESS WHEREOF,
duplic~te (each of which
written.
the parties hereto have ,executed this Agreemet:lt 'in
shall constitute an original), the date, first above
,va tness for Licensor:
,csx TRANSPORTATION, 1N9.
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By
Title:
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CITY OF CLEARWATER, FLORIDA
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Authority under
Resolution No;
dated'
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REV. , +'1.1
SCL-B
, At'I'LICATIlJ( l'(R rl1'ELl~cRoosl~O'iER mxmn:s AJll Tm:l
Plan' for proposed inctallation shall be Eubnitted to and ~eet the approval oC the Railroad Con~nr betore oan,tructlon
J, bcqun. HaterJ,J and installation are to be !n strict accordance ~ith cpacifications o{ the Anerlean Railway
Enqineerln9 Association and rcguirenentc oC CSX Transportation. Inc. 'Original and tour (t) cqpiec o{,thls (orn shall be.
subnltted. accompanied by five (5) letter size printc o! a drawing chowing plan. elevation section of crossing [ron
fleld,curvey. loca~ion in reGpect to nilepost. ~idth oC Railroad'c righl-o{~vay and location oC adjacent structurcr
aCCecting croGsIng. and all inCarnation required 1n FJqures J and 2 ot AREA Specjljcation~, Parl 5 ~ Pipelines. II open
cUtting or tunneling is necessary. details of cheeling and ~clhod oC supporling tracks or driving tunnel shall be $hovn.
City of CIearwnter
1. Conplele legal nane at applicant:
Telepoone: ( B 13 ) q 62 -6970
2. Address: P.O'. Box 47~8 City: Clnllrwntr>r State: "~1ori(l:l ZiP1MdR'-.
3. If IncorJXlratcd. nane of state in I/hich incoqnrated Flor-irl:l Huniclpal1ty 1"1(>:1....,.,....,..
i. Location 4~G;.O teel ~r--H- (dIrection) !ran nearest Railroad Kilep:Jst ~":<-'&1'3
V.S.
S. Nearest Station: ,Snf.ety Harbor County: Pi nr>lI.'1"l
Division : 'f;HTlP a Sutxllv Islon
6. Within linits of public highway? Yes -1l-- No~,
Crossing No. N l ^ .
7. Tenporary track support or ripr~ppjn9 required? Yes _____ 1~ ~ - Describe
State I
Val. Sec. (Mapl
l! "ye,". chall the road right-at-way on prlnt. OOT/MR
Florin:!
NIA
8. Hires, JXlles. obstructions to be relocated? Yes _ >>0 -X- - Dcscribe N I ^
9. Product to be conveyed
JO. Hax. HOrking Pressure
Jl. Location of shut-otr valves
12. pm sm:lnCATlfllS:
Material
Katerial Speci!icatIons & Grade
Hin. Yield Strength of Haterlal PSI
Ktl1 Test Pressure PSI
Inside Oianeter
Hall ThiclUlecs
outside Dfa~cter
'Type or Sean
Laying Lengthc
Und o! Joints
Total Length Kfthin Railroad Right-o!-Hay
Veats: HUJlbcr 0 ' She N !(1
Seals: Both ends N I A
Bury: BaSil o[ rail to top o( cacing 5
Bury: (Not beneath trac~') 3
Bury: CRoadl/ay ditch!!!>) N/A
CATHCVIC PROJ'BCTJONI Yes }b X
FRfJ1'ECTlvt COATIOOI Yes ~ X 1.ind
Type. size Bnd spacing oC iru;u1alors o~ Il11P?Jrts
13. KeUxxJ ot lnctallaUon ;ac1{ nnd bon'!
FlalUlable? Veli,_ No --X- Tenperature 8011 F 1-
Fi.eld Test Pressure 150 PSI. Type test ^ i r
& 'l'ermi l\at ion 0 f proposer! vi p~ Ii ne
CARi1KR PIPE CASIIJ PIPB:
Ductile iron Steel
ASA A2 1.6 ~P1 51., Gr:r.,r!p
2 I . DaD 1'; t non
500 7 SO
6 . /,0" I 2 "
.250" .37511
6.90" '2.7"iO"
Se~ml~ss E)rc. n~BiRt Wpl~
18' - 0" 4nt
RcstCQjned Rp]] & Spigot FI~rt..ir W~lrl
tJ:1 tF>r
70 PSl.
Be~innin~
Height abJve ground
One end tj I A
[eet
!eet
teet
NIl\,
6
o
NIA
inches
inches
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Clearwater City Commission
Agenda Cover Memorandum
Item fI ~
Heotlng Dato: ~
SUBJECT:
Neon lighting Study - Second Report.
RECOMMENDATION/MOTION:
Receive staff report on neon lighting and provide direction for further staff action.
o and that tho approprlato officials be authorized to execute snrne.
-
BACKGROUND:
After receiving staff's first report on the regulation of neon lighting, the City Commission directed that
further research be done into the methods which other communities regulate neon lighting. The attached
table,' provides a summary of the stafes research, and includes selected citations from several
communities' regulatory requirements.
To summarize the tablet the selected.communities regulate neon lighting in three primary ways:
, ,1. Regulation through building code requirements only; no restrictions on the placement of neon
lighting from architectural, zoning, or sign regulations standpoint.
2. Administrative regulation of neon lighting from an architectural; zoning or sign regulation
standpoint.
"3. Regulation of neon lighting through an architectural review board.
Many communities simply regulate neon lighting through building code requirements only. This is the
same method that Clearwater utilizes.
Other communities establish administrative standards for the regulation of neon signage from primarily
an architectural point of view. For instance, North Miami Beach utilizes extremely subjective
administrative standards in regulating the "architectural content" of !leon lighting. Key West, on the
other hand, limits the area allowed for neon signs and prohibits use of neon to outline building facades
or door or window openings. Other communities in this category, such as St. Augustine, regulate neon
simply by prohibiting it in certain districts (i.e., the St. Augustine historic district in this example).
Reviewed by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
iliA
iliA
iliA
NIA
iliA
iliA
Originating Dcpt:~~
PLANNING & PE~P~4t.
Costs: S N/~
Total
User Pept:
$
Current fiscal Yr.
Con~'ssion Action:
o Approved
o Approved w/conditlons
o Deni ed
o Continued to:
((!) ,
Advert i sed:
Date:
Paper:
t;l Not Requllwd
AffcctCd Partie~
o Notified
~ Not Requl red
Flnllng Source:
o Capital I11lp.
o Operating
o ather
Attochl1lCflts:
TABLE
r2-~.
o None
Appropriation Code:
~ Printed on recycled poper
"
"
Neon lighting Study
. ~o Page 2
Still other communities, exemplified by Miami Beach, Daytona Beach, Boca Raton and Key West, utilize
an architectural review' board to regulate neon lighting, among other architectural components.
If the Commission wishes to further regulate neon lighting, there are two basic approaches:
administrative standards enforced by staff, or an architectural review board.
Under the first approach, pdminlstrative standards for neon lighting could be set up to:
1) Completely prohibit neon lighting;
2) Prohibit components of such lighting (e.g.,' prohibit using it to outline door and window openings,
not allow its use on decorative structures not part of building, such as the Calypso Bay Cafe
"palm trees" on Gulfpto-Bay Blvd.), or limit percent of neon used for signage; or
.3) Limit use of neon lighting to a maximum amount per linear foot of building width.
Staff comments on the above options are provided below by number:
1)
2}
Outright prohibition of neon did not seem to be the goal of the Commission.
Not allowing neon to outline window and door openings may limit creative use of neon to define
prominent architectural features. Stopping the use of neon in such cases as the Calypso Bay Cafe
"palm trees" can be readily accomplished by interpreting such use as signage rather than artwork.
Restricting the total amount of neon in proportion to building width may also limit design
creativity. For example, Checkers restaurants appear to use about three feet of neon lighting for
everyone foot of linear building width; this may be !ftoo much" neon In most circumstances, but
it 'works well for Checkers.
3)
The administrative standards discussed above would result in a staff-administered, regulatory approach.
This approach would be inflexible (except through variances), and may limit creative use of neon. From
our discussion with the Commission in the first presentation on neon lighting, we felt a t1scalingll of neon
lighting in proportion to the structure was the primary concern of the Commission. This concern is best
handled through the architectural review board approach used by a number of other cities. In these
cases, design elements are reviewed by an appointed or elected board according to established design
criteria or guidelines.
If an architectural review board approach is desired, staff requests the Commission provide direction with
regard to board duties and area of focus~
to Should a unified architectural review board be established in conjunction with the board that the
Clearwater Beach Tropical Seascape Theme Committee recommended be set up to handle Tropical
Seascape Theme implementation?
to Should a seoarate architectural review board be established for the commercial areas of the City
other than Clearwater Beach?
to Should the board's duties be restricted to neon lighting only or a wider range of architectural
components?
.. Should the geographical area to which the architectural review board regulations would apply be
all nonresidential areas In the City or should it be limited to the predominant commercial corridors?
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Clearwater City Commission
Agenda Cover Memorandum
Item#~
Meeting Date: ~ I
ra; 3 0 1993
SUBJECT:
Petition fqr Annexation, Future land Use Plan Amendment, and Zoning Atlas Amendment for 2188 &
2190 Sunnydale Boulevard; Owner: Sunshine Properties; 1.24 acres m.o.1. ,
(A 93-21 & LUP 93:'29)
RECOMMENDA TION/MOTION:
Receive the Petition f~r Annexation, land Use Plan Amendment to Industrial, and Zoning Atlas
Amendmentto Limited Industrial for Part of Lot 2, Clearwater Industrial Park, refer the request to the'
City Clerk to be advertised for public hearing, and authorize the Director of Public Works to permit
the apP,licant to connect to the City's sewer after all applicable fees have been paid.
. [] a~d that the appropriate officials be authorized to execute same.
BACKGROUND:
The subject property is located on the north side of Sunnydale Boulevard approximately 1,270 feet
east of Hercules Avenue. There is an existing structure on the property. The applicants would like
to connect this structure to the City's sewer system. There is an existing sewer in Sunnydale
Boulevard which can serve the property. Since there is no intergovernmental coordination required
(PPC or State), staff recommends that the applicant be permitted to connect to the City's sewer
upon payment of applicable impact fee and payment or, execution of lien for sewer assessment for
the property.
Pertinent information concerning the request is summarized in the tables on page 2.
RlVlIWld by:
Legal, N/A
Budget N/A
Purchasing , N/A
Risk Mgmt. N/A
cts N/A
, ACM , ,
Other/PUBLIC \.lORI'S We.. t3
Originating DIlPC :\:"'.M.JP
PLANNING & DE~1r'N~
Co sll:
tNlA
Total '
Commission Action:
o Approved
o Apprpved w/conditions
o Oenied
o Continued to:
U..r OapC,
$
Current Fiscal Yr.
SU~:
cflJn~cr
Ad wartlsad:
Date:
'" Paper:
E!1 Not Requi red
Alllclad Partl..
o Notified
E!1 Not Required
Funding Source:
o Capital Irrp.
o operatfng
o Other
Attachmenl':
PETITION
MAP
o None
Appro p rllllon Code:
()
Printed on recycled paper
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A 93~21 & LUP 93~29
Page 2
Subject
Property
North
EXISTING ZONING AND FUTURE LAND USE OF.
APPLICANT'S AND SURROUNDING PROPERTIES
IN CITY FUTURE LAND USE
OR PLAN CATEGORY ZONING ACTUAL USE
COUNTY
County Industrial Limited M-1 Vacant industrial building
City Medium Density RM-12 Sunset Grove Condo
Residential
City Industrial IL Tanko Screw Products '
City Industrial IL Space Center, contracting offices
and shops.
County Industrial Limited M-1 'Gagne Wallcoverings, Inc.
LOCATION
South
East
West
DESCRIPTION
ZONING RESTRICTIONS
IL
REQUIREMENT
20,000 sq. ft. min.
100 ft. min.
100 ft. min.
0.65 max.
EXISTING
Lot Area
, Lot Width at setback line
Depth
Floor Area' Ratio
Open Space
Lot
Front
54,011.65 sq: ft~ m.o.1.
163.7 ft.
:i: 330 ft.
0; 1 0 m.o.!.
10% min.
25% min.
88% m.o.1.
91 % m.o.1.
,I
I
I
OTHER REQUIRED REVIEWS
AGENCY
YES'
NO
X
X
Pinellas Planning Council/Countywide Planning Authority
Florida Department of Community Affairs,
ABBREVIA TIONS
IL
M-1
RM-12
Limited Industrial (City)
Light Manufacturing and Industrial District (County)
Multiple Family Residential "Twelve II
..),
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. PETITION 'FOR 7\lIUEX1\TJ:ON
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city commlss ion
city or Clearwater
P.O. 80x'4740
clearwater, Florida
Commissioners:
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We, the undersigned, 'being all owners' or the described real
proporty, contiguous to tho present boundarios of the city ot Clearw~ter,
and situated ,in an unincorporated araa of. Pinellns County, ~lorida, do
horeby request that said property be ann9xad into tho corporate limits ~f
tho city of Clearwa tar, Florida. ' ' ,
, We het"eby further raquost that said prop'et"ty b'e zoned nnd classified
under the Zoning Ordinance ot the city ot Clearwater, as set forth on the
fallowing page.,
httached hereto is' a current survey of the described proporty, (if
it 1s unplatted), together ,with n certiticate of' title from a title
company, n copy of the deed or a letter,ft"om a licensed attorney setting
forth the names ot all persoris, firms or corporations owning any'intorest
in tho described property. '
The undarsigncd have been' advised o'f, understand and in
consideration of annexation, utility services, and other good and
valuable consideration, do het"eby agree and covenant as follows:
"
. 1. all stru~tures and' Improvemonts which at"c ct"ected upon' said
property subsequent to tho date of this petition for annexation
shall comply with all applicable city ,or Clear\iater regUlation!]
and ordinances as set forth in the city Code of ordinances;
,2. to 'convey such recreation land, recreation facilities and open
spaca land dedication and/or fees in the amount and manner
prc~cilbed by Division 2 and J, Chapter 116, Article IV of the
Clearwater Code of ordinances; and
when any substandard abutting street or utilities arc
subsoquently upgraded by tho City to meet city standards, said
improvement will be done on an aSGeSGment ,basis, consistent
with city procedures thet"cfore.
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We, the undersig~ed hereby cdrtify that We havo read and exnmined
all of the Atatemonts Ilnd a110g8.tiona in tne foregoing Petition inclUding
attachmenta and after being duly sworn, 'deposed and say that such
statements are correct, complete and tru ,and voluntarily made with full
c .. knowledge thereof. '
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STATE OF FLORIDA ) ,
COUNTY OF PINEL~S)
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general partnership
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this 9dh d~'I of '~Q.LL-
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Subscribed and sworn to boforo me
199.3..
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My Commission Expires:
~a.wn),. (\-J.~~
Notary ~ ' .
~'.'11r1if.i:-;j~~-.._~ D^WIl S. 'JOJlPjsOil' --
I: J: My COMMISSIOH ICe 210S91
~~ii],f EXI'II1lS: .1un12~o lQ90
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PROPOSED ANNEXATION
LAND USE PLAN AMENDMENT and ZONING
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LAND USE PLAN
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Bo:. BU5\NESS
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RAlNTREE VlLLAG E i
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PROPERTY 0 ESe RIPTI ON
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\,'2.4 ACRES
RIGUT OF WAY
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ACRES
CITY COMMISSION
RANGE (S E
ATLAS PAGE
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Cleanvater City Conunission
Agenda Cover Memorandum
Jtcm#~
Meeting Date: ~
IOi 3 0 1993
SUBJECT:
Nqrth Greenwood Commercial District Facade Improvement Program.
RECOMMENDA TION/MOTION:
Receive staff presentation on facade improvement program, provide direction regarding program
components and focus, and allocate $25,000.00 of Community Development Block Grant funds for FY
1993-94 for program.
[] and that the appropriate officiaLs be auth~rlzed to execute same.
BACKGROUND:
Staff has prepared the following North Greenwood Commercial District Facade Improvement Program
outline for Commission review and comment.
PROGRAM GOALS AND FUNCTION
The program would be established to fund facade improvements on storefronts along North Greenwood
Avenue within the North Greenwood Commercial District (CNG) to promote an improved business
climate. The program would use Community Development Block Grant (CDBG) funds to provide two
types of grants:
1.
Matching grants (one to one match ratio) for improvements of Lip to $5,000.00.
1
Straight grants (no match) of up to $500.00 for eligible improvements. ~
2.
A total of $25,000.00 of CDBG funds would be reserved for this program:
Eligible projects would have to conform to the North Greenwood Design guidelines, but would not be
subject to'the "pointU system of the Guidelines for funding decisions or grant evaluations.
Reviewed by:
Legal
'Sudaet
Purchasing
Risk Mgmt.
CIS
ACM
Other
N/A
~N/A WM-
c;- tl/ A
H/A
HI"
HI"
originating Dept:
PLANNING & DEVELOPMENT
J\Jv\f' So S
Costs: s25.(XXJ
T ota l
User Dept:
S
Current fiscal Yr.
C~ission Action:
o Approved
o Approved w/condltlons
o Denied
o Contlnued'to:
Adverthled:
Dote:
Paper:
181 Not Requl red
Affected Parties
o Notified
181 Not Requl red
F...-.dino Source:
o Capl tal Irrp.
o Operot Ing
HI Other COOG
AttachMents:
1m None
Appropriation Code:
~ Printed on recycled paper
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.. Awarding grants; a,nd
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PROGRAM ,ADMINISTRATION
, The program would be administered by the North Greenwood Business Alliance Steering Committee who
, ,would be responsible for:
.. Evaluating competing grant applications that met minimum requirements;
.. Insuring completion of work within parameters set by grant.
City 'staff support for the Steering Committee would involve intaking and reviewing applications for
compliance with North Greenwood Design Guidelines (appeals of staff decisions could be heard by the
North Greenwood Design Review Committee), providing application completion technical support
(including zoning and building code requirement reviews), and insuring that COBG funding requirements
were met. Staff assistance in the design area may also be necessary.
The Steering Committee would'receive a fixed percentage (five percent or some other percentage fixed
by the Commission) of the grant monies, on a project-by-project basis, for expenses and overhead.
GRANT ' APPLICATION
In conjunction with the Steering Committee, City staff would develop a grant application form intended
to both meet CDBG requirements and to provide direction to applicants concerning approval
expectations. A budget would be required, and some architectural design work would also be required
as a part of the application package. Reimbursement of associated design fees could be considered as
part of the grant, but would only be awarded to projects which succeeded in obtaining funding.
IMMEDIATE STAFF ASSIGNMENTS ~ AUGUST THROUGH SEPTEMBER
.. Determine interest of the Steering Committee to accept this responsibility. (This will hopefully
be accomplished prior to the City Commission meeting at which this item is to be discussed. The
Commission will be advised of acceptance status via a separate memorandum.)
.. Prepare an application form to meet COSG funding and grant monitoring requirements, as well as
to provide ,a clear, concise program goal statement and application completion instructions for
applicants. '
..
Prepare a photographic inventory of eligible structures to establish a baseline for evaluating grant
program effectiveness.
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APPOINTMENT WORKSHEET
a3
FOR COMMISSION MEETING Auaust 30.1993 APPOINTMENTS Agenda U~
BOARD: Marine Advisory' Board
TERM: 3 years
APPOINTED BY: City Commission
Fl NANCIAl DISCLOSURE: Not Required'
RESIDENCY REQUIREMENT:City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7 . ,
CHAIRPERSON(S): Bruce Littler
MEETING DATES: 2nd Tuesday, 8:00 a.m.
PLACE:' Marina
APPTS. NEEDED: 1. .
DATE APPTS TO BE MADE: 8/30/93
, THE FOllOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE
EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
, ,
" Name-Address-Phone
Date of Original
Anoointment '
Attendance
Record
Willingness
To 'Serve
1. Bruce C. Littler ,
717 Bay Esplanade, 34630
Q: 441-3036 H: 447-5827
term,ends 9/30/93
1987
NA
NA
person appointed will begin 10/1/93 with term to 9/30/96
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATIOr\J'TO FILL THE ABOVE
VACANCIES:
,
Na me.Address-Phone
Submitted Bv
Comments-Related Exnerience. Etc'.
.1 . Stephen Thomas Alosa
2771 Sand Hollow Ct., 34621
H:724-9834 0:442-4111
self
Commercial Real Estate
"
2. Ernie Cline
2074 Sunset Point Rd., 34625
H:461.2751
self
Self-employed, building contractor
3. George D. ,Davis HI
" 1962, Harding 34625
H:442-B088
self
President - Swim Dewey
(Retail Operation)
. Member Envlron.Advisory Committee
.' ,
4. Edward Dohrman
224 Skiff Pt., 34630
H:446-1481 0:461M3290
self
B.S. Marine Transportation
owner charter fishing business
past service in coast guard
5. F. David Hemerick. D.D.S.
891 Harbor Island. 34630
H:446.1426 0:461-9556
self
Self-employed dentist
past owner/operator Belleair Beach
Yacht Club & Marina
6. Daniel Kensak
1861 Overbrool< Ave.. 34615
H:447.S151' .' '
self
Self-employed, maintenance
Continued
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Marine Advisory', Board Volunteer List Continued
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" 7; Nicholas. Matsis
736 Island Way, #305,34630
H:447'"6426 0:442-5155
self/via Thomas
employed' w/Kemper Securities, Inc.
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8.A'rthur,Murr~ Jr.
1355 Hihbiscus St.,'.3461 5
H:461-5426 W:536-7653
self
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9. Edward O'Brien, Jr.
,: 3376 F.erncliff Ln '
H:7S5-S63,4
self
,Self-~rriployed, rehabilitation provider
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10. ,Cari Rayborn
, 11~lMarlne si:, 34615
H:442~0372
self
retired merchant marine
Pres.' Edgewater Dr. Assoc.
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,1 i. Ina E. Sharpe
, ;,154 Granad,a St., 34615
H:442:3045
:self
Condominium Manager .
, Me'mber Environmental, Adv; Committee
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,,12. David S'mith
:,1209 Alameda Ave., 34,61,9
,H:725':'1741 W:572-7072
self
Pres/Owner FL Video, Systems
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APPOINTMENT WORKSHEET
I
~L/
*, ree'v since notification
FOR COMMI~SION MEETING Auaust 30. 1993 APPOINTMENTS Agenda 11_
BOARD: Clearwater Housing Authority
TERM: 4 years
AP~OINTED BY: Mayor. Approved by City Comm.
FINANCIAL DISCLOSURE: Required
RESIDE~CY REQUIREMENT: City of Clearwater
liAISON: Community Development '
MEMBERS:, 5 '
CHAIRPERSON(S): Howard G. Groth
MEETING DATES: 4th Thursday
PLACE: Robert'H. levison
Community Center
APPTS. NEEDED: 1
DA TE APPTS. TO BE MADE: 8/30/93
SPECIAL QUALiFICATIO~S: One member must' be a Public Housing Rosident (effective 10/1/84)
THE FOllOWIr>:JG ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE
EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE:
. ~:.
Name/Address/Phone,
Date ot Original'
Appointment
Willingness
To Serve
Attendance
Record
, !
, 1. Robert Aude 1991
1719 Brentwood Dr.. 3461 6 (fill out Mr. levison' term)
0:44.3-4585 H:446-3628
term ends 09/26/93
13 mtg period
present 11/excuse~ 2,
YES
, ,
THE FOllOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO Fill THE ABOVE
VACANCIES:
Name/Address/Phone ,Submitted bv
Comments/Related Experience. Etc.
1. Mark Hatouri , self
303 Cedar St., 34615
H:442-0761 W:462-3765
Engineer w IPinellas County
,
2. Nicholas KudHcka self
200 Starcrest II 153, 3,4625
H:.441-8062
Self~employed - Potter
*3. Shirley Moran. , self
2:40 Windward Passage,1f805.34630
H:442-1660 0:796-7835
past member Community Relations'
4. Curlee Rivers
1341 Fairmont St.. 3461 5
H:461-1793 0:449-0455
A ffirmative Action
Teacher
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TO:
FROM: '
, The' ~onorab 1e Mayor and Hembers of the G ity COffinli ss i~n
, M'.':' A~ ~a1braith~ Jr:., City Attorney k
,Inter1ocal Agreement Governing MPO (Resolution 93-51)
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RE':
DATE:
August 13,. 1993
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On your agenda for Monday, August 16, is Resolution 93-51. Th.is resolution
approves a new interlocal'agreement for the Metropolitan Planning Organization,
,and'reappoints Commissioner ,Thomas' as the city's representative on the,MPO:
, We have received a last~minute redraft of the proposed interloca) agre~ment, and'
'I am enclosing a copy of Brian Smith's cove'r letter, and 'the revised ,agreement
'~htch.has uride~lin~ng and struck-thro~gh type to ,show you the ch~nges.
T~e changes are not significant insofar as the City1s interests are concerned.
One change!is to recognize that the MPO is ,for the Pinellas County portion of the
Tampa/St. Petersburg/Clearwater Urbanized Area. -Another is tq r~cognize that the
Urban,Mass 'Transportation Act of 1964 is now the Federal Transit Act. The few
othe~ changes are unremar~able.
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Ordinarily I would suggest postpohement ,to allow time to digest the change~, but
these changes are easy to digest ~nd we ~re under a deadline to take 'action by
the end of the month. What I will ask you to do on Monday is to substitute a
IIcleanu copy of the revised agreement in place of the draft which was distributed
, to~you erirlier. '
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MAG:a
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Enclosure
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Copies: ,
Michael Wright, City Manager,
Cynthia Goudeau, City Clerk
Peter Yauch, Traffic Engineer
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PINELLAS COUNTY' '
" c, METROPOLITAN PLANNING ORGANIZATION
MP. . 14.South Fort Harrison Ayenue Clearwater, Florida 34616
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,August 4, 1993
Mr. Michael Wright, city Manager
city of Clearwater
P.O. Box 4748
Clearwater, FL 34618-4748
,
Dear Mr. Wrightl
REf INTERLOCAL. AOIlEEHENT/MPO REAPPORTIONMENT
The Inter local A9r~ement prQvioullly mailed to you regardlng the MPO Memborship,
Reapportionment has, been slightly modlf led to reflect input received from' the
Florida Department of Transportation. A modified agreement ls' attached for action
by your Councilor Commission. The changes to tho agreement are represented by
strike throughs for deletions and underlining for additions_ The changes are found
on pages one and two of the Agreement. They include specific language 'from the
'federal regulations regarding the MPO reoponsibilities' as a ,Transportation'
Management Area (i.e~, an urbanized areA with A population of 200,000 or 'more),
changes to reflect the redeoignation'of the U~ban Mass Transportation Administration
to the Federa+ Transit ,Administration, Ate.
Again, it is our intent to have a tully-executed agreement in place within the 60-
day time period provided by tho Covernor. ,Therefore, ,we appreciate your prompt
attention to this matter and hope that thODe minor change. to the agreement will not
'delay action by your Council or' Commission. MD. Sarah Ward of the MPO staff is
Available to aauist you in thiu proceau, au noeded. Pleass feel free to contact Ho.
Ward at 464-4751.
Sincerely,
e~.7.d::1::1ve Dinctor
Pinallas County
Metropolitan Planning'Organlzation
BKS/SEWIC~
CC z Comrniosioner Fred 'ThomBQ, MPO HelMer
Hr. Al Galbraith, City of CloarwatQr Attornoy
'Attachment
MPO~....." 404,
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RE{;~;JVE.O
AUG 0 6 1993
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PINELLAS AREA TRANSPORTATION,STUDY
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Clearwater
PinellaS Park
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Rotated member for Tarpon SpIjngs,
.Oldsmar, and' Safety Harbor
,PSTA:(elected member)
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STANDARD INTERLOCAL AGREEl\mNT
This INTERLOCAL AGREEMENT is made and entered into this _ day of
1993, by and between
CleafWl\~~tRe6tR-M:m:i:e-:-PifleHas-Pnf1t:-St-:-Petef5euf~l~mft~fIfflR-SuFi~ftfety
Harbor. PifleHfl3 COllnty-:-ftftd-the-P1netlft5-SuneeM~n5i~tHterity
Pinellas County. city of Sf. Petersbur~. cit' of Clean...ater. city of Larl:O, city of Dunedin. city
of pinellas Park. city of Oldsmar. city of Safety Harbor. city of Tarpon Sprines. Pinellas
Suncoast Transit Authority.
and TIlE FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the slale of
Florida. hereinafter called the Department, and creates and eslablishes, a l\-tETROPOLITAN
PLANNING ORGANIZATION for the Finellas County portion of the Tan1DalSt. Petersburg[,
Clearwater Urbanizet:l Area, hereinafter called lhe MPO;
WITNESSETII
WHEREAS, the parties to this IntcrlocaI Agreement desire to participate coope.r:ativcly
in the performance, on a continuing basis, of a coordinated, comprehensive tiansponation
planning process to assure that highway facilities, mass transit, rail systems, air transportation,
and other facilities will be properly located and developed in relation to the overall plan of
community development; and '
\VI-IEREAS, the Federal Government, under the auLhority of23 U.S:C. 134 and Section
3(a) (2), 4(a), 5(g) (1), and 5(1) of the Federal Transit Act -Hthnn Mnss-'fmft5perttlUen Act of
-1%4, as amended [49 V.S.C. 1602(a) (2), 1603(a), and 1604(g) 1 and (1)], requires that each,
urbanized area" as a condition'to the receipt of federal capital or operating assistance, have a
continuing, cooperative, and comprehensive transportation planning process that results in plans
and programs consistent with the comprehensively planned development of the MFa. and the
urbanized area which is a desienated Transportation Mana~emel1t Area ITMA) pursuant to 23
use 134(i), and stipulates that the State and the MFO shall enter into an agreement clearly
identifying the responsibilities for cooperatively carrying out such transportation planning for the
MPO 3(ea and the TMA as a whole. in cooDeration and 9oordination with the MPOs desienaled
for Hillsboroueh and Pasco Counties; and
WHEREAS, 23 use 134 and the Regulations of the Federal Highway Administration
. (FHW A) and the Federal Transit Administrntion (FT A), 23 CPR 450 (hereinafter cal1ed the
Rules), provide for the designation of MPOs by the Governorj and
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INTERLOCAL AGREE1.-lENT
, Page 2 or 10
WHEREAS, Cha'pter 339.175' of the Flonda Statutes provides for the creation,
designation, 'and apportionment of MPOs consistent with the federal laws, and rules identified
above. '
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NOW, THEREFORE" in consideration of tile mutual covenants, promisest and
representations herein, Ute parties ,agree as follows: '
1.00' PURPOSE
The purpose of this Interloca1 Agreement is to, assure eligibility for' the receipt of
federal capital and operating assistance pursuant to 23 U.S.C. 134 and Section 3(a) (2),
4(a), 5(g) (1), and 5(1) of tile Federal Transit Act Urban M833 TCllft5p6ftatioo Act of
+9&4, as amended [49 U.S.C. 1602(a) (2), 1603(a),and 1604(g) (1) and (1)], and to
. implement and ensure a continuing,' cooperative, and comprehensive transportation
'planning process that results in coordinated plans and programs consistent wiUt Ule
comprehensively planned development of the MFa. and the rest of the affected
, urbanized area which is a desienated TMA pursuant to 23 use 134m, in cooperation
with the Department.
Chapter 334, Florida Statutes, grants the broad authority for the Department's role in
transportation. Section 334.044_ Florida StatuleS, evidences the legislative intent that
. the Department be responsible for coordinating the planning of a safe, viable, and
balanced state transportation system serving all regions of the State. Section 339.155_
Florida Statutes, requires the Department to develop comprehensive plans, in
conjunction with local governmental entities; including but not limited to. regional
, planning agencies, for all Metropolitan Statistical Areas. Section 339.175, Florida
Statutes, specifies the authority and responsibility of the MPO and the Department in
the management of a continuing, cooperative, and comprehensive transportation
plannii1~ process for ,the urbanized area.
. In fulf1llment of this purpose and in the exercise of Ule various powers granted by
Chapters 334 and 399, Florida Statutes, the Department" and all parties to this
Agreement acknowledge that the provisions of Section 163.3161 - 163.3215, the Local
Government Comprehensive Planning and Land Development Regulation Act, as
amended, are applicable to this Agreement and those parties shall take particular care
that the planning processes and planning integrity of local' governments as ,set forth in '
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INTERLOCAL AGREEl\I~T
Page 3 or 10
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that Act as evidenced by the legislative intent expressed in Chapters 334 and. 339.
Florida Statutes, shall not be infringed upon.
, ' .
,2.00 TIlE PROJECT,
.01' Established MPO
The "Project" is defined as the continuing, cooperative. ,and comprehensive,
t.ra.nsp()rtation planning process for lhe TampalSt.' Pet~rsburgl.clearwater
urbanized area(s). a designated TMA..'
.02 Pursuant to federal, state.' and local Jaw
,I
In the event that any election, referendum. approval, permit. notice. or ot~er
proceeding or authorization is requisite under applicable law to undertake any
Project hereunde~, or to observe, assume, or carry out any of the provisions of
the Agreement~ Ule MPO will, to the extent of its'legal capacity, comply wilh all
applicable laws and requirements and work toward the accomplishment arid
. fulfillment of its objectives.
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'.03
. ,
Submission of proceedings, contracts. and other documents
. The MPO shall submit to the Department such data, reports, records. contracts.
and other documents relating to Ule Project 'as the Department may require.
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.04 Rights of review
"
All parties to Ulis Agreement, and the affected federal funding agency (i.e..,
FHW AI FrAt and FAA), shall have the rights of technical review 'and comment
of MPO projects. ' ,
j,
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3.00 COORDINATION AND AGREEMENT
"
Th~ designated MPO shall carry out transportation" planning and programming activities
as identified in the Agreement between the Department and the MPO. Section 112
planning funds will be made avajJ~ble by" agreement upon MPO designation by the
Governor. '
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INTERLOCAL AGREEl\lENT
Page 4 oC 10
4.00 COl\1POS,mON, l\mMBERSlillJ, TERl\tIS OF OFFICE
.01 The voting membership of the MPO shall cOnsist of not less than five (5) nor
more than eighteen (18) apportioned members. The Governor shall apportion
total membership on the MPO fro~ among the cities and County on an equitable
geographic population ratio. All voting members of the M~O shall be elected' ,
officials rept'esentil1'i ef-either Clearwater, Dunedin, Largo, Pinellas Park, 51.
Petersburg, Oldsmar. Safety Harbor. Tarpon Springs,' Pinellas County, and the
, Pinellas Suncoast Transit Authority with the number of representatives from each
of these general purpose local governments to be determined by the geographical
population ratio employed by the Governor in appointing the MPa.
. .02' The County Commission members shall be composed of not less than 33 1/3
percent of the MFO membership, except for an MPO with more Lhan 15 members
located in a County with a 5-member County Commission, in which case County
Commission members may compose less Lhan 33 1/3 percent of the MPa
membership but all 5 County Commissioners shall be members of the MPG. All
voting members shall be elected officials of general purpose governments, except
that any local governing entity which has two or more members on Lhe MPa may
appoint, as one of its apportioned voting members, a member of a statutorily
authorized planning board of transportation, expressway I aviation, or port
authority. .
. .03 In urbanized areas. in which auth~rities or other agenci~ have been, or may be,
created by law to perform transportation functions U13t are not under the
jurisdiction of local elected officials, they may be considered by the Governor for'
one voting membership'on the MPa. Provided, however, in urbanized areas in
which authorities or other agencies have been, or may be, created by law to
perform public transit functions that receive financial assistanCe or grants from
, the State, said authorities or agencies shall have one voting membership on t..he
MPO. Said member shall be an elected official appointed by the respective
authority or other agency performing public transit fun.cdons: or, where there is
. more than one public transit agency in tile urbanized area, the members shall he
electCd by vote of Ule transit agencies. The, County Commission shall compose
not less than 25 percent of the MPO membership when a public transit
representative has been appointed.
.04 Each apportioned member shall designate the appropriate number of members to
the MPO from eligible officials. Representatives of the Department shall serve
as nonvoting members of the MPO. '
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INTERLOCAL AGREEMENT
Page 5 or 10
'.os The tenri of office of members of the Metropolitan Planning Organization shall
be four (4) years.
.06 , Appointments to the MPO shat1 be m~e by each of the partie3 to this Agreement
wilhin sixty (60) days after the notification by the Governor of the duty of each,
governing body to make such appOintments. If any governing body fails to fin
an assigned appointment to the MPO within such sixty (60) day periodt the
appointment shall be made by the Governor from eligible representatives of the
appropriate governing body.
/
5.00 POWERS"RESPONSIDILn1ES, AND OBLIGATIONS
.01 The MPO shall have all 'powers; enjoy all rights, privileges, and immunities;
exercise all responsibilities; and perform all obligations as specified in Section
339.175(2)(b), Florida Statutes, and other sections and as authorized in Section
163.01t Florida Statutes', and made a part hereof, includhlgt but not limited to, .
the following: '
.02 The MPO may employ personnel and, pursuant to contract, il may utilize the staff
, resources of local and/or slate agencies [55. 339.175(19)].
'.03 The MPO shall enter into agreements with the Department, operators of PUL .IC '
mass transportation services, and the metroPolilan and regional intergovernmental
coordination and review agencies serving the urbanized area. These agreements
will prescribe the cooperative manner in which the transportation planning process
will ~ accomplished [5S. 339.175(12), (13), and (14)].
"
.04 The MPO may enter into contracts [55. 163.03(14)].
,~os The MPO may acquire, own, operate, maintain, sell. or lease real and personal
property [5S. 163.01(5)].
.06, The MpO may aCcept funds, grants, assistance, gifts, >Ior bequests from local,
state, and federal resources [S5. 163.01 (5)].
.07 The MPO shall establish a budget which shall 9pcrale on a July I to June 30 basis
as required by the Un1fied Planning Work Program. '
.08 The MPO may pro~ulgate rules to effectuate its powers, responsibilities, and
obligations enumerated herein ~ provided said rules do not ,supersede or conflict
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.INTERLOCAL AGREEMENT
Page 6 or 10
, I
with applicable loc.a.1 and state laws, rules, and regulations [55. 163.01(5) and (a)].
The MPO, in promulgatin'g rules, policies, bylaws, and procedures,. shall
coordinate with Ole Department to obLain its concurrencepnor to MPO approval
and implementation of such rul~, policies, bylaws, and procedures. '
,09 . TIle MPO, in cooperation with the Department, shall carry out the urban
transportation planning process as required by Title 23 of U1C: Code of Federal
Regulations (CFR), Parts 420 and 450, and consistent with Chapter 339, F. S.,
. .and other applicable state and locallaws~ . .
.10 Plans and programs developed by Ul.e MPO carrying out the urban transportation
planning process shall be in compliance with Department procedures, federal
regulations, and state laws.
6.00 GONTRACTS OF TI.m MPO.
All contractual agreements must be approved by the affected federal funding agency and
the Department. Except as otherwise authorized in writing by the Department and the
affecLed federal funding agency where state or federal funds are to be used, Ule MPO
shall not execute any contract or obligate itself in any other manner with any third party
with respect to the Project without the prior written concurrence of the Department,
, FHW At FT At or FAA, as appropriate. Subletting of consultants .contracts involving
funds administered by FHW A shall be in accordance with the' requirements of
Paragraph 6b(5) of Volume 4, Chapter 1, Section 2, Subsection 2t of Ule Federal-Aid
Highway Program Manual. . '
. 7~OO INVENTORY REPORT
. ,
.01 The MPO agrees to inventory, to maintain records of and to ensure the proper .
use, control, and disposal of all nonexpendable tangible prope~ acquired
pursuant to funding under this Agreement. This shall be done in accordance with
the requirements of Property Management Standards set forth in Paragraph IO(c)
of the Federal-Aid Highway Program Manual Transmittal 402, November 5,
1986, Vol. 4. eh. 1, Sec. 2 ("FHPM 4-1-2. Paragraph 10, c), which is attached
hereto and' incorporated as part of Ulis Agreement. The MPO shall make all
records and necessary infonnalion available to the Department in order for the'
Department to conduct a review of and detennine the accuracy of the 'MPO
inventories, property control information, and. its compliance with the
requirements of FHPM 4-1-2, Paragraph 10, c.
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INTERLOCAL AGREEMENT
,Page 7 or 10
.02 The Department will. maintain all records in accordance wiUl FHPM 1-6-2,
"Rerord Keeping and Retention Requirements for Federal-Aid Highway Records
for State Highway Agencies. ·
8.00 MISCELLANEOUS PROVlSION
,
.01 How Contracts Affected by Provisions Being Held Invalid
If. any provision of .tl1is Agreement is held invalid, the, remainder of this
, Agreement shatl not be affected Ulereby if such remainder would then continue
to conform to the terms and requirements of applicable law.
.02
Stale or Territorial Law
Nothing in the Agreement shall require the MPO to. observe or enforce
compliance with any provision thereof, perform any other act, or do any other
thing in contravention of any applicable state law. Provided, that if any of the
. provisions of Ule Agreement violate any applicable state law, the MPO will at
once notifylhe Department in order that appropriate changes and modifications
may be made by the Department and MPO to the end that the MFO may proceed
as soon as possible with Ule Project.
.9.00 EXECUTION OF AGREEMENT
) This Interloc.al Agreement may be simultanoously executed in several counterparts, e:ach
of which so executed shall be deemed to be an onginal and such counterparts together
shall constitute one and the same instrument:
10.00 CONSTITUTIONAL 'On. STATUTORY DUTIES AND
RESPONSIDILITlES OF TIlE PARTIES TO TIm AGREEl\1ENT
This Agreement shall not be construed to authorize the delegation of the constitutional
or statutory duties of any of the parties. In addition. this Agreement does not relieve
any of the partie:J of an obligation or responsibility imposed upon them ,by law except
to .the extent of actual.and timely performance U\ereof by one or more of the parties to
this Agreement or any legal or administrative entity. created or. authorized by this
Agreement, in which the case the perfo'rmancc may be offered in satisfaction of the
obligation or responsibility. '
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lNTERWCAL AG~IENT
Page SoC 10
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11.00 DURATION OF. AGREEMENT AND WITHDRAWAL
PROCEDURE
This Agreement shall remain in effect until terminated by the parties to Ule Agreement.
Any party may wiOldraw from Said Agreement after presenting in written form a notice
of intent to withdraw to Ule other parties, at least 90 days prior to the intended date of
withdrawal, provided that financial commitments made prior to withdrawal are effective
and binding for their full term and amount regardless of withdrawal.
12,00 . AIvIENDl'v1ENT OF AGREEIvIENT
Amendments to or modifications of this Agreement may only be made by written
agreement signed by all parties hereto with the same fonnalitles as the original
agreement and shall nol be effective until it is filed with the Clerk of Circuit Court of
each county where a party hereto is located, pursuant to Section 163.01(i 1), Florida
Statutes. . '
13.00 'INDEl\tlNIFICATION
To the extent allowed by taw. t~e ~tPO agrees that it will indemnify and hold
harmless the Department anJ all of the Department's officers, agents, .and employees
from any claim, loss, damage, cost, charge, or expense arising out of any act, action,
neglect or omission by Lhe MPO during the performance of the contract, whether direct
or indirect, and wheUler to any person or property to which Ole Department or said
parties may be subjectt except the MPa will not be liable under Ulis section for
damages arising Ollt of injury or damage to persons or property directly caused. or,
resulting From the sole negligence of the Department or any of its officerst agents, .or
employees.
14.00 CONFIRMATION OF AGREEl\t1ENT
The Agreement shall be reviewed by the MPa and the Department to confirm the
validity of the contents and to recommend' the type of amendments> if any, Lhat are
required. Review of this Agreement shall occur whenever an MPO ~eapportionment
Plan is developed for approval by tile Governor, pursuant to iliis procedure for MPa
, Reapportionment:
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EFFECTIVE DATE
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.15.00 ...AGREEl\tiENT, FOlU\4A T
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All word~ used .h'erein in. the singular fot:ffi shill exteqd to and include theplural. ., AU
w.ords used in Ole plural rann shall extend to and rnchide th'e singular. .All words. used
in any gender, shall extend lQand inc~ud~aU gen~ers.. '
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Th.is Agreement s~a11 beCome effective lipo~ ~xec~pon '~~alf parties'.here~ ~d ~~,
, with the Clerk of the Circuit Court of ea~h county, Where aparly to the Agreement is'
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INTERLOCAL AGREEMENT
Paae 10 or 10,
.. , IN \VITNESS \V1IEREOF, the undersigned parties have caused this InterlocaJ Agreement to be duly executed
, in their behalf and hereby establish the above designated MPO this _ day of I 1993.
'I
Mayor, City of Clearwater
A TIEST:
(Title):
A ITEST:
(rille) :
MaY'Oft City of Dunedin
. Mayor, City of Largo
A TrEST:
(THle):
ATTEST: .
(Title):
. ' Mayor, City of PinelIas' Park
". ~~ayof, ICily of St. Petersburg
A TIEST:
(Title):
Mayor, City ,of Safety' Harbor
A TIEST:
(Title):
Mayor, City of Oldsmar
A ITEST:
(Title):
. Mayor, City 'C?f Tarpon Springs
A'ITEST:
(TiUe):
Chairman, PineJJas Board of County Commissioners
ATTEST:
(Tille):
Chairman, Pinellas SuncQ.;,lst Transit Authority
A TIEST'
. .
(Tille):
FLORIDA'DEPARTMENT OF TRANSPORTATION
BY:
A TrEST:
TITLE:
Di strict Secretary or Desh:nee
(SEAL) ,
TITLE:
(SEAL)
. A'pproved as to Form, l.egallty, Florida Department of Transportation
BY: .
BY: .
, TITLE:
Clerk of the Circuit Court
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. RESOLUTION NO, 93-51
A RESOLUTION OF THE CITY OF, CLEARWATER, FLORIDA,
APPROVING A NEW INTERLOCAL AGREEMENT GOVERNING THE
PINELLAS COUNTY METROPOLITAN PLANNING. ORGANIZATION:
REAPPOINTING CITY COMMISSIONER FRED A. THOMAS AS A
'VOTING MEMBER OF THE PINELLAS COUNTY METROPOLITAN
pLANNING ORGANIZATION: PROVIDING AN EFFECTIVE DATE,
WHEREAS, the Pinellas Country.Metropolitan Planning Organizati6n ("MPO~)
was created and established by an Interlocal Agreement dated A~gust. 17; 1977, as
.,amended in 1979; and '
, '
WHEREAS, ~ection 339.175(3)(a), Flo~id~ Statute5,.~equires the Governor to
review the composition of the MPO every five 'years and to require a membership
reapportionment plan, if necessary; and
W'HEREAS, the, Governor has rev i ewed the compos it ion of' 'the MPO 'and has
approved a membership reapportionment plan which provides for new member
governments to be added; and
WHEREAS, based upon this approva.l, a new interlocal agreement between the
.member governments. of the MP.O and the Florida Department of Transportation
consistent with the membership reapportionment plan is necessary and advisable,
and such"an agreement has been proposed and presented to the City Commission for
approval; 'now, therefore, .
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BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The City Commission does approve and authorize the.execution
of~the Interlocal Agreement governing the Metropolitan Planning Organization, a
copy of which is attached hereto as Exhibit A, and agrees to be a member in
conf~rmance with the terms of such agreement.
Section 2.. City Commissioner Fred A. Thomas is hereby reappointed as a
. voting member of the MPO as organized and constituted under the new Interlocal
A~reement approved by this resolution.
Section 3, This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of August, 1993.
.J
Attest:
Cynthia E,. Goudeau'
City Clerk
Rita Garvey
Mayor-Commissioner
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Clearwater City Commission
Agenda Cover Memorandum
Meet;n~ liatt
r/30/13 ~~
SUBJECT:
FY 1993"94 HOME Funding Agreement
RECOMMENDA TION/MOTION:
The City Commission approve the HOME Funding Agreement between the City of Clearwater and
Pinellas County for utilization of funding to be provided under the HOME federal housing program.
~ and that the approprfat~ officials be authorized to execute same.
. BACKGROUND:
On June 3, 1993 the City Commission approved a three year extension o.f the cooperation
agreement between the City and Pinellas County to utilize HOME funds. The. agreement entitled the
City to a pro-rata portion of the HOME funding through the Pinellas County HOME Consortium. The
funding is to be prorated according to the amount the federal gpvernment establishes for each
participating entitlement community in the .consortium.
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N A
HI
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Originating Dape
PLANNING & DEVELOPMENT
:::JmP / U,.8'
COlla:
$ . 0 .
Total
Commiuion Action:
o Approved
o Approved w/condftions
o Denied
o Continued to:
For Fiscal Year 1993-94 the Pinellas County Consortium was awarded $1,284,000. Of this amount,
, , $192,600 was deducted for the local Community Housing Development Organization, $258,662 for
the City of Clearwater, $151,704 for ,the City of Largo and $ 681,034 for Pinellas County. These
funds must be matched at the local level from non-Federal sources. Matching fund requirements
range from 30% for new co~struction to 25% for rental assistance and moderate/substantial
rehabilitation (matching contributions may be in the form of cash from non-federal sources, real
property, infrastructure improvements, or taxes, fees or charges that are waived, forgone, or
deferred). The City of Clearwater has defined its non"Federal match in the Comprehensive Housing
Affordability Strategy (CHAS).
Rlvlewld by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
Unt Dapt:
$ . 0 .
Current Fiscal Yr.
Advlnind:
Date:
Ci) Paper:
1m Not Requi red
AUlctld PartIn
o Notified "
1m Not Rcqui red
Funding Source:
o Capital Imp.
o Operating
o Other
Attachmllntl:
.HOME Fund!ng Agreement
o None
ApproprIation Codl:
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FtTNDING AGREEMENT
CITY OF CLEARWATER, FLORIDA
PINELLAS COUNTY CONSORTIUM. HOME PROGRA1\.1
FY 1993-94 ACfIVITY M M-93-DC-12-0217
This Agreement is entered into this day of , 199_, by Pinellas
County, F1orid~, a political subdivision of the State of Florida,. hereinafter referred to as' the
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"COUNTY" and City of Clearwater, Florida, hereinafter referred to as ."CITY," and
WHE~ PineJlas CountYt as lead agency for the Pinellas County Consortium~ has agreed
with the United States Department of Housing and Urban Development (HUD) to administer the.
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HOME program with, federal financial' assistance under the National Affordable Housing Act; and
WHEREAS the Community Development department, . hereinafter called the
"DEPARTMENT;' will act on behalf of Pinellas County in conducting the program~ and
WHEREAS. the CITY has proposed to provide housing rehabilitation assistance to eligible
homeowners and pay eligible administrative expenses in connection with this program~ hereinafter
referred to as the "PROJECTt" and
WHEREAS the cost of PROJECf to Consortium's HOME program is $258,662, of which
, .
not more than ten percent can be used for administrative expenses, and
~REAS COUNTY has found that th~ PROJECT proposed by the CITY is consistent
with its Comprehensive Housing Assistance Strategy and is eligible for financing through lhe HOME
program;
THEREFORE, the parties agree as follows:
1. USE OF HOME FUNDS
CITY shall, in a satisfactory and timely manner as determined by the DEPARTMENT, carry out t~~
PROJECf in a~rdance with this Agreement Any changes to the project description, included 'as
a part of this Agreement as Attacbment A, must be approved by th~ DEPARTMENT and must be
.in conformance with HUD regulations for the HO:ME' Program.
2. FUNDING TERMS
CO~NTY, through DEPARTMENT, will provide funds to carry out PROJECT upon receipt of
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supporting documentation. CITY shall m)l request disbursement of funds until funds are needed for
payment of eligible costs and the amount of each request must be .limited to the amount needed.
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3. TERMINA nON 'OF AGREEMENT
COUNTY, through DEPARTMENT. may suspend, withhold or terminate payment for PROJECf
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for cause. Causet which shall be determined by COUNTY, includes, but is not limited to the
following:
.8) Improper use of PROJECf funds
b) Failure to comply with the terms and conditions of this Agreement
c) Refusal to accept conditions imposed by HUn
d) SubmitLal to DEPARTMENT of documentation which is incorrect or in,complete in any
material respect
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e) Failure of eIn' to obtain other necessary financing or approvals for PROJECT.
CITY may terminate Agreement without further obligation or penalty for cause or convenience upon
written' notice to DEPARTMENT, except that any funds disbursed and expended for HOME
activities prior to. termination shall. remain subject to all applicable rules and regulations of the
HOME Program.
4. AFFORDABILlTY REQUIREMENTS
All housing unitS assisted by CITY with HOME funds shall comply with the affordability requirements
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of 24 CFR ~92.252 or ~92.254 as applicable. CITY shall be responsible for annual inspections of
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rental records to determine compliance and shalt submit documentation to DEPARTMENT
confirming such compliance on an annual basis during the period of affordability for each assisted
unit Should any HOME assisted rental unites) fail to meet the applicable affordability requireme.nt,
,errv will provide owne.r of the property written notice of the deficj~ncy and require owner ,to bring
unites) into compliance within 30 days. If owner fails to comply, CIn' shall immediately declare all
HOME funds that were disbursed on behalf of the property due and payable to DEPARTMENT.
For activities involving home buyer assistance, CITY shall administer. the Resale Restrjctio~s as
,submitted to and approved by HUn in Program Description. DEPARTMENTshaIl proVide guidanct}.
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and technical assistance to erTY in developing procedures to be used in enforcing affordabilit}i"
guidelines.
5. HOUSING QUALITY STANDARD
. CITY, shall insure that the HOME assisted housing is maintained in compliance with Housing Quality
Standards as established by HUD for the Section 8 Program and local housing code requirements [or
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t,he duration of the period of affordabiliry for each HOME assisted property. CITY shall conduct
annual insp~ctions of each rental property to confirm compliance, su~mit supporting documentation
"to DEPARTMENT and establish procedures approved by DEPARTMENT to remedy instances of
noncompliance.
6. TENANT LEASES AND PROTECTIONS
CITY shaJl require ,aU owners of rental property assisted with HOME funds to comply with the
provisions of 24 eFR ~92.2S3 which prohibit certain lease terms and require Written tenant selection
policies.
7. AFFlRMA TIVE MARKETING
CITY shall require owners of rental properties assisted with HOME funds to comply with PineUas
County Consortium's Affirmative Marketing Requirements as prescribed in its Program Description
submitted to and approved by the United States Department of Housing and Urban Development
(HUD).
8. RECORDS AND REPORTS
CITY shall re'Lain all records pertaining to all a~tivities conducted under the PROJECf for a period
of three yeaTS after audit and/or resolution of audit findings involving this Agreement. These records .
shall be made, available to COUNTY, HUD and/or representatives of the COmptrolJcr General of
the United States for audit, inspection o'r copying purposes during normal business hours. .
9. PROGRAM INCOME
All repayment, interest, an~ other return on the investment of HOME funds under PROJECT shall
be remitted to COUNTY through DEPARTMENT. These funds shall be deposited in the HOME
trust fund and made availahle to the City of Clearwater for eligible HOME activities described in the
PineJlas County Consortium's Program Description as may be amended from time to time.
10. ADMINISTRATIVE AND PROGRAM REQUIREMENTS '
CITY shaH comply with applicable unifonn administrative requirements as described at 24 CFF-
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~92.505. CITY shall carry out each activity under PROJECf in Compliance with all federal laws arid
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. regulations described in subpart H of 24 eFR *92
11. . RELIGIOUS ORGANIZATIONS
If HOME funds for PROJECT are used to assist any religious organization, CITY shall include th~
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, conditions prescribed in 24, CFR ~92.257 in its written agreement with such religious organization.
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12. ENFORCEMENT OF AGREEMENT
CITY shall require all prope~ty owners who receive HOME funds under"PROJEer to execute a
Note and Mortgage in favor of CONSORTIUM. The form of Note and Mortgage shall be approved
by DEPARTMENT. The affordability requirements for rental housing described at CFR 24 ~92.252
. shall be enfor~d by dee~ restrictions. Resale restrictions for assisted owner ~ccupied units shall be
approved by DEPARThlENT and HUD. DEPARTMENT shall approve CITY's procedures for
carrying out each activity under PROJECf prior to disbursing HOME funds to CITY for that activity.
13. ASSIGNMENT OF INTEREST
CITY shall not assign any interest in this Agreement without prior written consent of the COUNTY.
14. HOLD HARMLESS
The CITY and COUNTY agree that each will save the other harmless due to the negligent acts of
its employees, officers or agents, including volunteerS, or due to any .negligent operation of
equipment. The CITY and COUNTY shall only be obligated to defend and hold hannless the other
under this AGREEMENT to the e~tent that each may be held liable under Chapter 768.28 of the
Rorida Statutes, as it may be amended from time to time. This section shall not be construed as
waiving any defense or limitation which either party may have against any claim or cause, of actions
by any person not a party of this AGREEMENT.
15. INSURANCE
The CITY shall require of contractor's doing construction/rehabilitation work, liability and builder's
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risk insurance coverages with sufficient limits to protect the Pinellas County Consortium's interest
and grant funds invested in the property, and workerts compensations as required by law. In cases
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of rehabilitation' activities. adequate homeownerts insurance coverage will preclude the necessity of
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builder's risk insurance.
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16. TERM OF AGREEMENT
This Agreement shall be in effect until all HOME requirements, including the period of affordability.
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for assisted units and resale restrictions for owner occupied units have been satisfied. Expenditure"
of all funds for PROJECf does not constitute fulfillment of CITY's responsibilities under this
Agreement. In the event Agreement is ,terminated in' accordance with paragraph three (3) of this
Agreement, DEPARTMENT shall be responsible for insuring that units assisted with HOME funds
under PROJECf remain in compliance with applicable HOME regulations. Upon expiration or
termination of Agreement, CITY shall transfer to .coUNTY through DEPAR1MENT any HOME
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be handled in the manner p'rescrib~d ~or .pr6gra~ income in paragraph nine (9~ ~f this ~gree!11ent.
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'City of Clearwat~r,
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PlNELLAS COUNTY, FLORIDA'.
,a' poliiic~ll subdivision bya'nd: .
through its. governing body, the
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'KARLEEN F. DeBLAKER; CLERK
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CITY OF CLEARWATER
Inte~department Correspondence
TO:
Michael Wright, City Manager
Kathy S. Rice, Deputy City Manager 1LS(6..v
VIA:
FROM:
J/Y) P .
James M. Polatty, Jr., Director, Planning and Development
SUBJECT:
Additional Infonnation on HOME
DATE: .
August 3, 1993
This memo is written in response to two questions from the City Commission at their meeting on Monday,
August 2, 1993, and a request for infonnation from them on the CHAS (Comprehensive Affordable Housing
Strategy). .
AUs.
. The first question from the Commission concerned the total of all funding for HOI\1E projects: ,
TIle total share of federal HOME funds for Clearwater for program year 1993/94 is $258,662. TIns
amount must be matched by $64,665.50 in additional funding. This additional funding is projected to
be supplied through SIDP funds. . (As long as the SIDP funds flow through the City and the activities
funded are HOME eligible, the smp monies can still be used as matching funds for HOME.)
Therefore, the total funding for the HOME eligible activities is projected to be $323,327.50 (i.e., the
total of the federal HOME funds and the matching funds).
The Commissionts second question concerned the reasoning for Cle.urwaterts 2nd year funds being used
entirely for home owner rehabilitation:
The second year of the HOME activities in Clearwater are all dedicated to home owner rehabilitation
because the $292,000 allocated to CNHS from the first year's monies will be used for new housing in
that agencY's Intill Program (note: the fIrst yearts funds do not require a match). It was thought that
by using the City's HOME funds for rehabilitationt our community would then have a more balanced
affordable housing strategy. The previous City of Clearwater HOME allocation was $170,550; of that
amountt the City has about 60% of the funds uncommitted ($102,738) winch will have to be expended
within a two year period ending December 1993. As an additional note, the matching funds required
for new construction is higher than for rehabilitation, (30 % as compared to 25 %).
The Commission also requested additional information on the CHAS which is being furnished through
copies of that report. Attached you will find eight copies of the five year CHAS. As you know t the City
of Clearwater is one member of the Pinellas County Consortium for HOME (the other two members are
Pinel1as County and the City of Largo). The lead agency in the consortium is PinelJas County who oversees
the prcparation of the consortium's CHAS. The first five year plan (attached) was developed by each entity
based on its own Housing Assistance Plan (HAP) and its Housing Element. In Cleanvater's case, the Housing
Issues 'Paper also provided part of the background for thc CHAS strategy development (you will find these
included in the CHAS as appendices). Priorities for the consortium were developed through consensus during
this initial strategy development process. TIle consorth~pl is now in the process of developing a second five
year strategy .w the first five year strategy is only in effect for two years pel' .federal regulations. If any further
infonnation is needed concerning the CHASt please let me know.
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.:f/3D/93 . .
CITY OF.Cl.EARWATER
Interdepartmental Correspondence' ,
TO:
Mayor and Commissioners
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FROM: ' CY'1thia E. Goudeau, 'City Clerk (f!JJ
SUBJECT: ~dvisory Boards - Ordinance 5434-93
COPIES: . Michael J. Wright, City Manager
M. A. Galbraith; Jr., City Attorney
DATE: July 7, 1993
The following information is being provided in connection with your consid~rrition of
Ordinance 5343~93 regarding advisory boards:
1) The Firefighters' and Police Officers' Supplemental Pension Fund Trustees haye City,
employees serving as'members. These. plans were established by Florida Statute Chapters 175 and
,185. Those statutes requir'e two firefighters and two police officer~ 'to. be elected by those
participating in the plans. Two other members for each board are appointed by the Commission and .
must be Clearwater residents. The tiFth member of each is elected by the other four members, the
. mime is submitted to the Commission who must confirm the appointment.
,2) The Firemen's Relief and Pension Fund was established by Florida Law in 1955. This
plan covers firefighters that were hired prior to July I, L963. After that time firefighters were
placed in the city wide pension plan. The law requires the membership be the Mayor, the Fire
Chief and three members of the fire department.
, .2) The Gas Fitters Examining Board determines .tlle competency of gas fillers. Clearwater's
gas system certifies employees as Master Gas Fitters through the authority of this board. With out
this bo~rd the PCCLB would license our personnel and charge $110 as ,an initial testing fee plus a
$30-70 annual licensing fee. They would also require credit bureau checks and insurance
" requirements which'.are not nceded by a municipal gas company. The Clearwater 'Gas Code calls
for the Gas System Superintendent and the City Gas Inspector to be ex' officio members of this
boa~d. Of the remaining three members: two are to be currently licensed Master Gas Fitters, one
with a Master Plumber's License and the. other a LP Gas License, both with at least ten years of
plumbing or. pipe-Jilting experience and an established place of business in Clearwater and one is
to be a layman who is a resident of Clearwater. These requirements were established by a City
ordinance and could be changed by the Commission. Staff recommends due to its ' technical nature
and the gas territory extending beyond the City limits tllere should be exemptions for both el~ployee
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membership and residency requirements for this board.
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3) You are already aware of the reason for non-residents (maximum of two) on the
.' Community Relations Board and an amendment has been, p~epared :to. make that exemption.
However, the ,Board is also required to have a law enforcement representative which has
traqitionally been a Clearwater Police Officer. However, this is not a requirement.
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4) The Building Board and Adjustment and Appeal/Flood was created by the Standard
Building Code .(adopted by Ordinance) and members are appointed by the City Manager~ There is
, no requirement for city residency but the membership is to be made up of one. architect, one gene.ral
contractorand three at-large from the building industry. There are currently two, members who live
outside tl~e city limits:' . '
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. 5) The North Greenwood Design ~eview Committee currently has one city employee serving
. iil the at-large category; This Committee was established by City Ordinance. It contains no
requirement for a city employee. ., .
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6) .The Pension ,Advisory Commillee'is made up of three c~ty employees as the Pension Code
calls for the membership to be pension' plan participants elected by those participating in the plan.
In order to change this, it would need to be bargained with all four unions and then voted on in a
, . City wide re~~rendum. '" ' .
" Questions have been raised regarding the effect of the Ordinance on non-city boards such as '
'J Ervin's All. American Youth Club (Police Chief serves), ADA Advisory Committee (several
employees serve) and PACT (City Manager serves). Also,' assuming the ordinance,is adopted what
it your direction regarding tile current terms of those effected?
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ORDINANCE NO. 5434~93
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO THE APPOINTIVE BOARDS AND COMMITTEES OF THE
CITY; AMENDING SECTIONS 2.061 THROUGH 2.069, CODE OF
ORDINANCES, TO REQUIRE THAT MEMBERS OF THE APPOINTIVE
BOARDS AND COMMITTEES OF THE CITY SHALL BE RESIDENTS OF
THE CITY, WITH THE EXCEPTION OF THE COMMUNITY RELATIONS
BOARD AND THE GAS FITTER'S EXAMINING BOARD; PROHIBITING
CITY EMPLOYEES FROM MEMBERSHIP ON THE BOARDS AND
COMMI~TEES OF THE CITY; PROVIDING AN EFFECTIVE ,DATE,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Sections ~.061 through 2.069, Code of Ordinances, are amended
to read:
"
Sec. 2.061. Application of article: definitions.
ill The provisions of this article shall apply to all appointive boards
of the City and comRlittee~, except as otherwise provided in this Code.
m As used in this 'article:
ill I1Board of the Cityll or IIboardll means a board, committee, authority.
or other entity established by an ordinance or resolution adopted by the city
commission or bv a special act of the Florida leaislature relatina solely to the
city. and for which the city commission has the authority to establish ,the
qualifications for membership. The term does not include an aQency of the state
or of the county. or an aQency. established by interlocal aQreement.
notwithstandinQ that the city commission may appoint one or more members to the
board of such aqency;
ill I1Res ident II means a natura 1 person who res ides with i n the City of
C~earwater for not less than six months in each calendar vear..
Sec. 2.062. Establishment of new boards and co~nittccs.
New boards -8/ld committees- shall be establ ished by ordinance at the
discretion of the city commission. '
Sec. 2.063. Qua lificatio'ns and appointment ~eA-t of members.
'ill In addition to other Qualifications which may be specified for board
membership, a person appointed to a board shall be a resident of the city at the
time of appointment and shall maintain residency within the city durinQ the term
of the appointment as a condition of eliqibilitv to hold office. No employee of
the city shall be appointed to membership on a board of 'the city. As exceptions
. to the residency requirement of this section:
(a) A member of the Community Relations Board.. which has jurisdiction
beyond the corporate limits of the city by contract with Pinellas County. shall
reside within Pinellas County. north of Ulmerton Road.
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(b) The Gas F1tter1s Examininq Board shall be appointed as provided in the
Gas Code of the City of Clearwater, Florida, 1965. as adopted bv Ordinance 1070
. on December 6, 1965, or as may be amended from time to time.
ill Any person appointed. to any board or committee of the city shall be
appointed by the city commission in the following manner:
ill {-l-1. At the second regular city commission meeting of each month,
announcement shall be made of vacancies on the various advisory boards appointed
by the commis:ion. '
ill {-2-} Nominations with brief resumes shall be made by the.' mayor-
commi s s i cner and the other commi s s i cners pr i or to the .next regu 1 ar meet i ng.
Nominations in writing will be accepted from individuals and groups, Cop~es of
names shall be distributed. .
l.f.l ~ At the first regular meeting each month 'the mayor-commissioner
sha 11. present his or her recommendat ions and appointments will be ,made by the
commission to fill .vacancies. '
1Ql f4+ The members of all advisory boards and committees shall continue
. to serve on such boards or com~~ until their successors are appointed,
, , ig1 ~ Persons nominated and ~ot appointed shall be retained on a list
'for future consideration if such persons express an interest in being placed on
the list.
ill fa-} ,.When a vacancy is filled the term starts on the date of
'appointment unless there is a conflict. with state law.
Sec. 2.064. Number of terms.of members.
No With the except ion of city staff or department members appo i ntcd to
hOJrds; no person shall serve more than two consecutive full t~rms orr anyone
board or committce, and no person sha 11 serve concurrently on more than one'
board. .) , ,
Sec. 2.065. Compensation of members.
Board Jod c~n~e members shall serve without compensation except asmav
be provided by ordinance or spcciJl resolution of the commission.
Sec'. 2.~66. Attendan~e by members at meetings.
(1) Except a~ may otherwise be provided by law, a representative to any
board or committee 'may .be removed by the city manager for. more than three
unexcused absences in any 12-month period. ' ,
(2) Each board,or COffffilittec shall be required to submit monthly repprts to
the city manager setting forth both the excused and 4nexcused absences of each
member of the board or committec.
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, (3) Any board'or committee member affected by a determination by the city
manager that such board or committee member should be removed because of three
unexcused absences in any 12-month period'may appeal such decision to the city
commission by filing a notice of.appeal with the city clerk within ten days of
receipt of the city manager's decision removing such board or committee member.
Such appea 1 sha 11 b.e 1 imited to the record of the act ion taken by the ,city
manager.
Sec. 2.067. Officers and bylaws.
The boards and committce~ established by the city,shall meet annually for
the purpose .of electing one of their members as chairperson and electing other
such officers as may, be necessary. Each" board or committce shall adopt rules and
regulations to govern its proceedings, includjng rules and regulations governing
. attendance, and keep a correct record thereof.
Sec. 2.068~ Staff members and et-hef- ex officio members.
(1) The city manager shall appoint a staff member to serve as a liaison
wi th "8f1 ex off i c i 0 member to each of the adv i sory boards and committees
established by the city commission. City, employees shall provide support for a
"board upon invitation only or as their official duties may reauire.
(2) The In addition, the- city commission shall ffla-y. designate a person
between the age of 17 and 22 years who mayor may not be an active student to
serve as A J~ ex officio member of each of the followina boards: the community
relations board, parks and recreation board, library board and beautificatioQ
committee.
. .
(3) h'hcre the city commission requests that a person having the status of
J ~tudent be appointed as an ex officio member to JOY of the bOJrd~ e~tJbli~hed
~e city commis:ion, then the city manager shJll select such a ~er$on to fill
such ex officio appointment after first verifying that such person i: either a
high school or college student and shall provide J report to the city commission
giving .the name of the person :elected, the place whe~e such persoR is enrolled
as a student and the board such person will serve on as ox officio member.
Sec. 2.069. Resignation of members.
Members of boards and committees may resign at any'time. All resignations
shall be in effect for a period of one year and during that period, a member who
resianed re:ignccs will not be eligible for appointment to the same board,er.
-eemmi t tee. .
Section 2. Nothing herein shall affect the term of any member of a board
of the City as of the effective date of this ordinance, and each such member
shall ,serve the remainder of his or her term without regard to ~ny provision of
this ordinance which might otherwise disqualify such member from appointment or
membership. ' "
II
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Section 3.
'This. ordi~anceshal1
take 'effect .immed iate ly upon adoption,
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PASSED. oN FIRST' READING
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1 . :AND ADOPTED
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Attest:
Rita Garvey
Mayor-~ommissioner
Approved as. to form and
correctness:
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City C1 erk
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MOTION TO AMEND ORDINANCE 5434-93
<,
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In the tit le, after "COMMUNITY RELATIONS BOARD" insert llANO THE GAS FITTER I S
. ,EXAMINING BOARD".
In Section 1 of 'the o'rdinance, in the amendment to Section 2,063 of the' City
Code, delete the following:
As an exception to, the ,foreQoinQ, a member of the Community
Relations Board, which has jurisdiction beyond the corporate limits
of the city bv contract with Pinellas County, shall reside within
Pinellas County, north of Ulmerton Road, No employee of the city
shall be appointed to membership on a board or committee.
, and substitute the following:
No.emolovee of the city shall be appointed to membership on a board
or committee. As exceptions to the residency requirement .of this
section:
. .
. ,
, (a) . A rilember of the Community Relations Board, which has
jurisdiction beyond the coroorate limits of the city bv contract
'with Pinellas County, shall reside within Pinellas County. north of
Ulmerton Road.
(b) The Gas Fitter's Exam;n;nQ Board shall be appointed as
. provided in the Gas Code of the City of Clearwater. Florida. 1965.
as adopted bv Ordinance 1070 on December 6. 1965, or as may be
amended from time to time.
.,.
NOTE: This' adds the Gas Fitter's Examining Board to the list of exceptions.
This board has been in existence'at least since 1965. The board consists of five
,members,.. as follows: .:tfl.e. Superintendent of the Gas Utility, who shall be
chairman and ek-officio member of the Uoard; the City Gas Inspector, who shall
be secretary and ex-officio member thereofj two members of the Board who shall
be currently licensed Master Gas Fitters, one of whom holds a Master Plumber's
License and the other a Liquified Petroleum Gas License, both of whom shall have
had at least ten years of plumbing or pipe fitting experience and an established
place of.business in the Clearwater area; and the fifth member shall be a layman
.. wh6 is a resident of Clearwater.
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RESOLUTION NO: 93-32
89
.8/36/93' ,;
. ,
A RESOLUTION OF THE CITY OF. CLEARWATER, FLORIDA,
. REVI SING .HIE SCIfEDULE OF, FEES FOR TREE REMOVAL PERtHTS i
PROVIDING AN EFFECTIVE DAJE. . .
. ,
, WHEREAS, the administrative and enforcement 'costs involved in servlclng
. tree removal permits have significantly incre~sed in recent y~ars; and
I
WHEREAS, the 'present fees for tree re~oval. permit applicat~ons are
irisufficient to pay for. such costs; and'
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WHEREAS, it is ~roper that such co~ts 'be recovered through the adoption of .
a fee schedu'le r~flecting current expendituresj' now, therefore,
, .
, ,
'BE IT RESOLVED ,BY TilE CITY COM~lI SSION OF THE CITY OF
CLEARWATER, FLORIDA:
,Section 1.. The following schedule.of fees, as established by ~esolution
81~13 as amended by Resolution 86-9, and as published 'in Appendix A to the Code
of Ordinances, is amended to read: .
TREE PROTECTION:
. Remova 1 :
(1) . Permit fee (9 52.32),-J1er tree-
$2.00 $15.00 for
removal ,of 1-5 trees;
3.00 per tree over' 5
,
Fee for appeal following denial ,of permit (~52,34)
(2)
(3)
(q)
25.00
Reinspection fee, pe~ additional inspection
25.00
Special inspection .fee
, .
25.00
c.
These fees' shall be paid prior to the issuance of permits, an~ such fees shall
be nonrefundable.
'.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
. day of
I 1993.
Attest:
Cynthia E. ,Goudeau
. City Clerk '
Rita Garvey
Mayor-Commi~sioner
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RESOLUTION NO. '93-49
A RESOLUTION OF, THE CITY ,OF CLEARWATER, FLORIDAt
DEDICATING A 45-FOOT INGRESS AND EGRESS EASEMENT LYING
ACROSS A CITY-OWNED PARCEL'OF PROPERTY LOCATED WEST OF
. SUNSHINE DRIVE, IN SECTION I, TOWNSHIP 29 SOUTH, RANGE
15 EAST, PINELLAS COUNTY, FLORIDA; PROVIDING AN
EFFECTIVE DATE.
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. .,.' ,WHEREAS. the City of Cl~arwater is the owner of the hereinafter'described
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pr.operty; ~nd
WHEREAS, it is necessary to. dedicate the property as an ingress and egress.
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,easement; now, therefore,
., ,
BE IT RESOLVED BY THE CITY, COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA: ',' ,
!,
Section 1. The property described in Exhibit A attach~d hereto, consisting
. of a 45-foot wide tra~t located West of Sunshine Drive, is here6y dedic~ted as
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an ingres s ~nd ~gress ,~ase~ent ,~or use by the genera 1 public and the City of
Clearwater as ~~eir interests may appear.
Section 2. The. Gity Clerk is hereby directed to record this resolytion i~
the p~blic records of Pinellas County, Florida.
Section 3. This resolution shall take effect immediately upon adop~ion.
"
'PASSED ANDADOPTE~ this
day of
. 1993.
,.
R ita Garvey .
Mayo~-Commissioner
. Attest:
!,
Cynthia E. Goudeau
City Clerk
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EXHIBIT IlAII
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SANITATION COMPLEX INGRESS & EGRESS EASEMENT.
. "
Beginning' at the S.W. corner 'oftheS.E. 1/4 'of Section 1, Township 29 South,
Range 15 East, Pinellas County, Florida and run thence S89021'1711E, 50.od feet
to point lying ,on the Easterly right-of-way of Hercules' Avenuej .thence
NOoo16'3011W, 395~00 feet ~long the Easterly right-of-way of Herc~les Avenue;
thence Sa9021'OO"E,' 225.00 feetj thence NOoo16'30"H, 100.00 feet; thence
Sa9021'OOllE, 90,00 feet along the South line of the Clearwater Industrial park,
according to the plat thereof as. recorded in Plat Book 4~, Page 46t of the Public
Records of Pinellas County, Florida: thence SOOOI6'30"E 400.00 feet; thence
S89021117"E, 411.19 feet along a lioe95 feet North of and parallel to the South
boundary of said ,Section ,1, to a point 8 'feet East'of the centerline of, a
railroad spur track; thence Nq6045'10"E along a curve to the. left having a
radius of 4aa.65 feet, arc length of 70.48'feet, chord of 70.42 feet, along a
. line a feet East of the centerline of the aforesaid railroad, spur track; thence
Sa9021'll"E, 521.49 feet to a Point on the Westerly right-af-way of Sunshine
Drive, as shown on the aforementioned plat of Clearwater Industrial Park: 'thence'
SOoo09'32"E, 112.91 feet, along the Westerly right-of-way of Sunshine Drive, to
the POINT OF BEGINNING, thence continue SOQ009'32"E along said Westerly right-
of-way line of Sunshine Drive, 52.09>feet, to a point on the South bQundary of
.said Section 1; thence N8902I'17"W along said South boundary of Section I,
558.60 feet to a point 8 feet East of the centerline of a railroad spur track;
th~nce along a curve ,to the left also being on a line 8 feet East of the
. centerline of the,aforesaidrailroad spur, having a radius of 488.65 feet, Chord
bearing of N19041131"E, .Chord length of 47.61 feet, and a"arc length of 47.63
feet.i, thence leaVing said curve, run S89021'17"E along a line 45 {eet North of
. and, parallel to the South line of said Section I, 519.91 feetj thence
N73005152"E, 23.52 feet to the POB.
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BUSINESSES INVOLVED.IN GOVERNMENT, INC.
1211 Court street'
Clearwater, FL 34616-5897
3~'h~
8/aq.
July 28, 1993
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Mike Wright, City Manager
City of Clearwater
p, O. Box 4748
Clearwater, FL 34618
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RE: Existing Sign Ordinance
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Dear Mr. Wright,
Members' of our organization have been working on a revised ,sign
ordinance for Clearwater. This effort is' now complete. We are now
providing you with the proposed ordinance ,and supporting
documentation.
.We believe sign regulations should strike a fair balance .between
public policy considerations and the interests of the private
business sector. The proposed ordinance incorporates standards
and criteria which accomplishes this goal, '
, ,
The city i~ presently involved in extensi~e litigation concern~ng
,the validity of its existing sign ordinance. This is a perfect
time to review the code and establish a new direction for sign
regulations. We believe this effort will lead to a result that
benefits the city and protects the vitality of the business
cpmmunity.
We appreciate your consideration in this matter and will be
':available at your convenience to further'discuss this proposal..
Sincerel
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Jo n H. Meek, Jr,
esident
:BUSINESSES INVOLVED IN GOVERNMENT, INC.
c: Members of BUSINESSES INVOLVED IN GOVERNMENT,. INC.
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RECEIVE
JUl ? 0 1993
City Manager
(l[eattIJatet . c:HoU1J.ing d/uthotity
P.O. BOX 960
210 EWING AVENUE
.CL.EARWATER. FLORIDA 34617
PH: 18131461-5777 . FAX 446-3462
;.
July 19, 1993
Mr., Michael Wright, City Manager
city of Clearwater
P .0. . Box 4748
.Clearwater, Florida.346l8
Re: SH~P P~ogram
Dear Michael:
The Board of Commissioners met in a Special Meeting on
. July 16; 1993 to discuss the State Housing Initiatives Program.
(SHIP) as it relates to the. Housing Authority providing the
administration.
"
After'ffiuch discussion, the Board has requested that Iadvise.you
that we appreciate your confidence in our agency but must
respectfully decline your offer to administer this worthwhile
program, The decision was made due to the fact that we have
recently purchased The Hampton property and are concentrating
our efforts in making this building a success. In addition, we
are not certain that we could adequately oversee this program
with the limited administrative fees provided. We believe the
first year of operation wilY set the tone for the program and
adequate s~affing and expertise will be essential to its
success.
We recommend that you and the Commission consider leaving the
administration of this program wit~ the Planning & Urban
Development office ,who have adequate staff'to implement and
track the program. In the event that you would still consider
releasing the program to a non-profit agency after a year of
experience, we would like an opportunity to again review the
offer, along with a draft agreement setting out the specific'
outcomes you are seeking.
We believe this program has tremendous potential in leveraging
funds to provide affordable housing in the City of. Clearwater.
We are excited about the potential and would be happy to assist
.in an advisory capacity if this would be appropriate,
.,
Serving man)' of Clearwater s finest families
BARBEE TOWERS - 1100 Druid Road East - Tel. 446.1045 · RICHARDS TOWER ~ 211 South Prospecl Ave.";' Tel. 461-5777
. CON CON GARDENS APARTMENTS - 2990 Tanglewood Dr.. So, - Tel. 797-7700 . CHESA~EAKE VILLAS - 3001 Chesapeake 51. - Tel. 797.7700
H~MER~LLAS - 1664 N. 8ettylane - Tel. 461-9434 · FULTON APARTMENTS - 1610 FultonAvenue- Tel. 461-943,4 '
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August 9, 1993
Ms, Cindy Goudeau
city Clerk
Ci ty,' of Clearwater
. 112 S. Osceola Avenue'
Clearwater, FL 34616
RECEIVED.
AUG 1 7 1993 .
3q'di
<6/36
CITY, CLERk DEPT.
Dear Ms. Goudeau: .
The HUD report has come in and is filled with inaccuracies which,
,discredit us in the eyes of the community. In' order, to regain our
,credibility we feel it is important to address eleven points of
dispute with the HUD report. We are.therefore requesting to be put on
the Commission agenda to discuss this matter.
o '. . " .
Please keep in mind that all information contained in the HUD report
was obtalned'from file information provided by the Planning'&
. Development Department which has spent nearly .three years ,trying ,to
dtscredit us. '
One small example of' the many inaccurate sta. temen tEi included in the
HUn.report is as follows:
"According to their .letter, the deci~ion (regarding choice of
contracitor) was influericed by the high quality of'kitchen c~binet~
which would normally be a general property improvement, rather than
structural improvements~1I
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'.
A copy.of my'letter is attached. There is nothing in it about high
quality kitche~ cabinets. .My cabinets are garden variety Home Depot
cabinets of pressed board. The HUn report itself recommends
lI~nstallation' of wood cabinets which would be less subject to water
damage, coming apart, loose door hinges, and separation of laminated
surfaces, instead of press~d board kitchen cabinets and vanitiesll.
Therefore our kitchen cabinets are of a lesser, not Ithighlt quality.
We do.not feel there is an alternative. medium to ,pursue this item. We
are appealing to the City Commission to help us regain our credibility
in the eyes of the community. ~
c,
. Sincerely, J1?'vU t)hYJ
~e Elliott .
18BO, Lombardy Drive
Clearwater, FL 34615
Enc1:
cc: .City Commissioners
MaY9r Rita M. Garvey
Mike Wright '
Abdon Pallasch
Mike Jackson
Hagit Limor
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August 24, 1990
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M~.,Michnel Hughes
Office of Community Developme~t
P: o. 'Box 4748 ,.
C1earw~tcr, FL 34618
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Dear Mr. Hughes:
I, want to' thank y,ou for 'your pr~mpt' response in cal'ling me with regard'
to the.bids on' our repair workt and also tocxprcss'apprcciation for
your emergency. help yesterday .with, regard to '.our water. heater crisis,
an~ the resulting rive~ in our'garag~.
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. Ai ter .discussing the bids with my husband, we. have .d ecided to give the
.'job to'Qwei~ughes ,of Merger Construction~ ,The rea~on for this decision
'was based 'on the fact that although his bid was $957. 00 highc~ than the'
lowest bidder.';. we f ~lrt he had. done ~h~ best preparat~on for his 'bi,d, by,
coming to our home not once but three times, bringing with him .an
electrition; a plumber and a cabinet man.
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In the final anal~sis we feel his bid was most uccurhte.and he.mo~t
clearly. had an idea of. our wishes and n'eeds in this matter. We felt
that as. soon as' t!te lowest bidder actually stprted the job and discussed
with us' cabinets, ctc~, his estimate would go up to equal or above
Merger Construction.
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, If you feel we'are in ~rror of oUr assessment.of this 'situation, please ,.
feel.free to call me and discuss our decision. Otherwise, we fee~
,comfortable with Her'gcr and its pric~s.
'.
. ..
'Thank.you again for your couFtcsy nnd prompt attention to our needs.
t.:
. . f '
. .
Sincerely, ,
~~~.
. ~ J'. ,
. ,
" Diane Elliott
1880 Lomnardy Drive
Clearwater, FL 34615
461-43~O '
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R E C:E I V E D
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. '. AVG' 2 8 '1990
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PlANNJMG & URBAN
DEVElOPMENT'DEPT.
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~nSSS . ': '_ 1.36'
bate t AUG 11 1993
. , '
, CITV GLEHK
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, Karen HEddenreic.h
'1401 Barry St
. Clearwater: FI 34616
h~me: .(813) 442~3055
work: (813) 538-4560
..
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August' 6, 1993
'.
Clearwater Commission
PO BOX 4748
Clearwater FI 34617
"
, ,
RE: Commission Hearing/Meeting
,Stevenson Creek flood Projects
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Dear City Commission:
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'. In regard to ttie commission meeting of Jt.,Ily 15 t .1993 .at which
time the' commission recommended the Alternative i/2 .(to buy 14'
.homes and extend Linn .Lake in the next 3 years) floodproj ect...
t.. . .' , ' .
:,.
. We request to have the Stevenson CreekP.,I:oj ect put. on the :agenda
. for aJl upcoming Thursday eycning Commission, meeting., ' ,
"
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, ,
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.It along with several residents' affected by this projec.t will
. - :prescnt over 20 pages of signature:s for the Alternative #1,
(culvert under JeffordsSt: 18 m9nths. construction time) along
with statements ,from the majority of the 14 homeoWners chosen
to sell their property, who have .no intentions of selling their
'properties to the City of Clearwater.
Please inform me qf the hearing date and time.
.Any,questions, please call me.
.'.
...
, ,
. ..~~dJ4'.,{P~
, O/::n Heidenreich. .
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, GREATER CLEARWATER
CHAMBER .OF COMMERCE
Executive CommlllC1!
R. Calhm Ward
C/laimw:1t oflM Board
Phil M. Umdmm
CMimta/l.EI'~1
Stephen R. Fowler
VC EcoMmW
BlJSiM~~ O,vdoPlrllltl
Ann M. Wilkins '
VC GOVIrIVfUltUJI A.JIaJr.rJ
E.bu:orioItOev,lopM61t1
~ Iulie F. Nichols
VC rourism
John P. Connell)'
VC M''''Nr~Aip
Clules D. Riggi, III
Trlasu"r
Kennelh O. 1IamU1Dll
J/nII'Udial' PM' Chairlfll21t
JuliuJ I. Zachlu
l.6ral COIUUt!
PctuWoodhlm
P"siJ.ml. CliO
Board or DIrectors
Mark N. Abdo
Daniel M. Andriso
U:c n. Arnold. Jr.
Chules n. nchr
Robert Dlekcnlaffc
Alan C. nomslcln
David 11. nonk
Flank A. Dnxk.1II
Robort A. nurwell
Robc.rt W. nyn!
Isnkcn.Cal4
Raben N. .Pcto. COIwfnrd DDS
Edwlrd C. Dm'le
OcnniJ E. r:.ckel
MJchacl W. l:jcMJ
Robert E. I 1c:ilmln,I r.
Roland S. KennC<ly
. !'clef W. K:cuzlllcr
alII)' R. Lubi
DanlclT. "'hnn
J!dwlld Mal';ut. Ir.
Ro)'I. McCraw,Jr.
J. U. McCulUln,lr.
frank V. MUfJlhy, ID
Dlvld C. RijoJ
Mldeline r.L Robtn.on
lack E. Ruucl1,Jr.
Talrnadgo Rutledge
Du)'lJ. Sc.aloo '
Olin 1.. Sutm
E1iubah Shaw
Ronald W. Stuart
. Dayid (I, Slme
TJmm)'Te5I00
Jlmc.l Warncr
Ilelen A. Wheelis
Julius J. 7.&ch.u
TAMPA BAY
~~
128 N. OSCEOLA AVE. P.O. DOX 2457, CLEAI\WATtR. flJ4617. 8t~/46t'OO11. fAX81:l/449.2889
August J.7, J.993
RECEIVE1)
AijG 2 0 199:)
,City Manager
Michael J. Wright
city Manager
P.Q, B'ox 4748
Clearwater, Fl 34618-4748
Dear Mr. Wright:
The Business Alliance is 'hosting a 'Business Fai1.~
on'September 18, 1993 at Jack RUssel~ Stadium parking lot,
from 10:00 a.m. until 4:00,p.m.. The event will give the
residents in North Greenw~od.the opportunity to meet with
the owners of small businesses in the 'area.
The Business Alliance'would like to ask the city
co-sponsor the Business Fair and waive the rental fee for
the use of the city's stage and all insurance requirements
for this event.
If you have any questions, please contact Eileen Pearson
at (813) 442-8J.29 or Tina Dixon at (813) 461-0157..
Thank You
Sincerely,
~~
Eileen Pearson
Volunteer Coordinator
--v:-~~ ~~~ .
Tina Dixon
Volunteer Coordinator
Business Alliance
JGjjeg
CC:Mayor Rita Garvey
Mike Wright
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. FU3-26-1993 ,13:0:; FR01. PSTA
T.o
3~ P.~ . if36
PI rHI I I.JZ'U nooo.'
T....n.11 Authorll)'
~.. ~ ... - -._. . ,
'4840 49th Stroel Nonh
Clnrwato't Ill. 341l22.28~3
Telephon, (813) 53Oollll21
Fax (813)~5ao
.,
AUgust'26, 1993
Mr~'Miohael'J. Wriqht
City Manager
City of Clearwater.
P.O. Box 4748
clearwat;~~~FL 34618-4748
Dear Mr l"1rrtght:
.'
The .PSTA Board of Directors reviewed tha proposal for.a non-profit
orsanization to operate the Beach and Downtown Trolleys. Generally
speaking, the Board is receptive to the conoept: however, the. Board
is opposed to any direct or imUreat subsidy to the non-pro~i't
orqanization~ The Board directerJ me to work with the City of
Clearwater to develop a.more detailed plan, inoluding a possible
start up date.
Since it appears that the implementation of this proposal will not
ocour prior to October 1, 1993, the issue of continual city of
Clearwater funding of the Downtown Trolley and Route SO after
September30~ 1993 is unoertain to us. .In order for the Downtown
Trolley to continue atter september 30 PSTA will 'require a
commitment from the city ot Clearwater to fund both the Downtown
Trolley and the losses o~ our. Route 80.
I would appreciate it if you could let me know as soon as possible
what the Cityl~ position is on this issue.
sinc~):elY,
PI~SUNC~AST TRANSIT AUTHORIT~
R0ger Sweeney
Executive Director
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14940 49th Street No~h
Clearwater I FL 34622.2993 . I
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Fax. . f (813) 535.5580
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~tigu'st' 19, 1993
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,Mr'. 'Mike' Wright, 'city Manager'
ci~y of Clearwater '.
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Draft Lease Agreement for Two Trolleys
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. Dear. Mr. Wright:
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I have reviewed the attached ,draft of the lease. agreement between
PSTA and Jolley Trolley Corporation .of Clearwater. At this point
in time, the draft is acceptable to PSTA with the exceptions. as.
.noted on the cover page.
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Sincerely,
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'PINELLAS SUNCOAST.TRANSIT AUTHORITY
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'Roger Sweeney
Executive Director
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LEASE AGREEMENT ,
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BEtWEEN
~INELLAS SUNCOAST'T~SIT AUTHORITY (pS~A) ..
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JOLLEY TROLLEY TRANSPORTATION CQRP.' OP'CLEARWATER,'INC,
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NOTE: .
THIS IS A DRAFT ONLY. THE PSTA EXECUTIVE DIRECTOR RESERVES THE
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RIGHT TO AMEND, ADD, ALTER OR SUBSTITUTE ANY PROVISION. HEREOF
AFTER REVIEWING THE DRAFT FROM THE CITY MANAGER OF THE CITY OF
CLEARWATER FOR ITS COMMENTS AND/ORAPPROV AL. AFrER PSTA'S RECEIPT .
FROM THE CITY, OF CLEARWATER OF ITS COMMENTS TO THIS LEASE
AGREEMENT, THE FINAL. DRAFI' Wll..L. BE SUBMI'ITED TO THE CITY' OF
. CLEARWATER CITY COl'vIMISSION, THE PSTA BOARD OF DIRECTORS, ANI) THE'
LESSEE'S BOARD OF DIRECTORS.
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DRAFT
LEASE AGREEMENT
THIS LEASE AGREEMENT made this day of , 1993, by and
between the PINELLAS SUNCOAST TRANSIT AUTHORITY, a governmental entity, whose
address is 14840 49th Street North, Clearwater, Florida, (hereinafter called "PSTA"), and the
Jolley Trolley Transportation CorP. of Clearwater, Inc., whose address is 706 Bay Way
Boulevard, Clearwater, Florida 34630 (hereinafter called "Lessee").
In consideration of the mut~al premises made below t the parties ,agree as follows:
I. Lease Vehicles and Rental
PSTA agrees to lease to Lessee, and Lessee agrees to hire from Lessor, the vehicles
specified in Schedule A attached hereto of the models therein described, including ~he standard
and extra equipment, if any, therein described. When used in this Agreement, the term
II vehicle II shall mean a motor vehicle leased hereunder with all such equipment. Any additions
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to or deletions from Schedule A, when agreed to by both parties, or any agreed variation in.
models or types of vehicles, shall be evidenced by a supplement to this agreement. Substitutions
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of a vehicle or related equipment for any other vehicle or equipment, . or an addition of
equipment will be evidenced by a new or additional Delivery Receipt amending the previous
i'eceipt{s). This Agreement shall constitute the master lease and shall be deemed to comprise
as many individual leases as there are vehicles which may be delivered by PST A to Lessee under
original individual Delivery Receipts, or supplements thereto.
II. Ownership of Vehicles
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This is an agreement of lease only and may not be construed as a contract for the sale
of vehicles. Lessee acknowledges that PST A is the owner of all vehicles ,leased hereunder.
Lessee further agrees that it does not acquire any legal or equitable interest in leased vehicles
but shall merely have the possessory right to use and operate ilie vehiclest which possessory
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right shall be forfeited upo.n the termination or expiration of this Lease Agreement as hereinafter
provided, the terms and conditions of any subrental or subleasing agreement (whether or not
authorized by this agreement) to the contrary notwiilistanding.
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m. Payment of Rent
Lessee will pay PSTA the annual rental payments of One Dollar ($1.00) per.v~hicle,
payable on the first day of.the second month of the lease term. The rent pe~od fOJ: each vehicle
shall commence upon the day this Agreement has been signed by both PST A and Lessee
("Commencement Date"), which date shall be inserted on the first page of this Agreement, .by
the second party to sign, and shall terminate one year later.
IV.
Term
The term of this Agreement shall be for three (3) years. If a vehicle is stolen or
disappears, Lessee shall forthwith notify th~ appropriate local authorities and PST A. If a vehicle
is stolen or disappears, or is destroyed or so damaged that it cannot economically be placed in
good ,working order, the Lease shall terminate with respect to such vehicle, and the resulting
expense shall be borne, as elsewhere provided in this Agreement. PST A shall have the right to
,:,erify such damage at its option. This Lease automatically renews in increments of three (3)
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years unless notified by any parties to the Lease to the contrary.
V. Taxes
Lessee shall pay and bear all federal, state and local sales, use, excise, personal property
and all other taxes and all governmental assessments, fees and charges imposed on or in
connection with any vehicle, or on the lease, use, ownership 'or possession thereof pursuant to
this Agreement, unless Lessee establishes a valid exemption to said tax. fee or charge.
VI. Repair and Maintenance
1. PSTA shall perform at its sole cost and expense the routine maintenance of the
vehicles which will include performing PSTA's 12,000 mile inspection every 12,000 miles (See
Exhibit 1) and rep~acing or repairing the tires as needed. Additionally, PST A shall perform at
its sole cost an'd expense all maintenance required in accordance with the specifications set forth
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in the VS-24 Streetcar Maintenance, Manual (See Exhibit 2). Lessee shall m~ke all other
necessary repairs to the vehicles for those items specifically set forth on Exhi~it 3 attached
hereto and made a part hereof, in order to keep and maintain each vehicle in good operating
condition and working order and shall ensure that the vehicles are presented to PST A for
performance of the 12,000 mile inspections and the maintenance required in accordance with the
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specifications set forth in the VS-24 Streetcar Maintenance Manual. All replacement parts and
accessories including batteries but excluding minor parts such as oil filters regularly scheduled
for replacement installed by Lesseet must be genuine manufacturer~s parts. Title to. aU
. replacement parts shall vest in PSTA.
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2. PSTA shall not be obligated to pay for any washing, parking, garage, highway~
or other fees or tolls of any nature that may be incurred in connection with the operation of each
vehicle.
3. Lessee shall be liable for all fines, parking violations and any fines imposed by
any governmental authority upon the vehicle or driver thereof during the lease term which shall
be paid by ,Lessee. Lessee shall hold PST A harmless from any and all fines, penalties and
forfeitures imposed on account of the operation of the vehicles in violation of any law or
ordinance, together with expenses incurred by PST A in connection therewith.
4. Lessee shall be liable for any and all damage done to the vehicles during the term
of this Agreement. This incudes any damage to the vehicles caused by Lessee~s employees, .
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agents, or officers and, passengers of the vehicles.
VII. Insurance
1. The Lessee shall purchase and maintain insurance coverages, with limits not less
than those shown below ~ with insurance companies acceptable to PST A for each vehicle. The
coverages shall have no more than a $10,000 deductible.
A. Comprehensi~e General or Garage Liability Insurance including Personal
Injury, COl1tractual of the Agreement, Broad Form Property Damage~ Products and Completed
Operations Coverage. PSTA is to be named as an ~dditional insured in each policy.
Bodily Injury Liability combined single limit of not less than $500,000 and
Property Damage Liability of not less than $100,000 per occurrence.
B. Automobile Liability insurance covering the operation, maintenance and
use of all vehicles of not less than $500,000. PSTA is to be named as additional insured.
C. Worker's Compensation and Employers Liability insuranc~ according to
the laws of the State of Florida.
Worker's Compensation ~ Statutory
Employers Liability - $100,000 per accident
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D. If an Umbrella Liability Insurance Policy is used to comply with the limits
of liability requi~ed in this agree~ent, the limit of liability shall not be less than $500,000 Bodily
Injury and Property Damage Combined Single Limit.
2. Lessee to p~y any deductible and any amounts ~ot covered by insurance payments,
including any amounts awarded by a claims bill.
3. PST A, Lessee, their employees and/or their officers and directors shall comply
with all terms and conditions of insurance policies. All claims, (i~cluding bodily injury,
property damaget or vehicle damages) are to be reported immediately to ,both PST A and the
insurance company under this provision and provision XI(3) of this Agreement.,
4. Certificates of Insurance will .be required prior to delivery of the vehicle. The
Certificates of Insurance ,shall"provide that PSTA shall be given 30 days' prior writte~ notice
of the cancellation or reduction in policy limits of any insurance policy required un~er this
, 'Agreement.
VIII. Return of Leased Vehicles
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Upon the expiration or termination of the lease for any cause to any vehicle or upon
substitution of an~ vehicle, said vehicle shall be returned forthwith, and without delay to PST A
at Lessee's expense at a place designated by PSTA. The Lessee. shall return such vehicle in as
good condition and order as when received by Lessee, ordinaiy wear and tear and damage or
, defects, which are specifically covered by manufacturer's warranty, and natural depreciation,
excepted. Lessee shall give PSTA thirty (30) days' advance written notice of vehicles to be
taken off lease. Each vehicle shall be in good operating condition and wi11 have all original
. equipment.
IX. Indemnification
The parties recognize and intend that Less~ be an independent contractor. Lessee shaH
defend, indemnify and hold harmless PSTA; its officers, employees and agents from and against
any and all damages, loss, theft, or destruction of any vehicle and against any and all losses,
liabilities, damages, injuries, claims, suits, demandst costs and expenses of every kind and
nature, including legal fees and disbursements, arising out of or in connection wit~ in any way
Lessee's use of the vehicles. This includes but is not limited to any claims, losses, liabilitiest
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'damages, injuries, suits, demands, costs and expenses arising out of PSTAts ownership of the
leased vehicles, PSTA's performance of maintenance of said vehicles or PSTA's training of
lessee's drivers. This provision shall include claims made by employees of Lessee against
PSTA and Lessee hereby waives its entitlement to immunity under Chapter 440, Fhi. Slats. with
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regard to such claims. Nothing contained herein is intended nor shall it be construed as a waiver
of any immunity from or limitation of liability PSTA may be entitled to under the doctrine of
sovereign immunity, ~768.28, Fla. Stats" or any other doctrine or law_.
X. Lessee's Damages
PS~A shall not be responsible to Lessee; or its agents, servants, or employees, for loss
of business or other damage caused by any interruption of the service, or. by time lost in the
repairing of any vehicles, nor for any loss, injury or damage in ~y way aris~ng out of or
relating to PSTA's agreement to provide the vehicles, to perform the rn,aintenance delineated in
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Section VI, or to train Lessee's drivers. PSTA assumes no liability or responsibility for any acts
or omissions of Lessee or of Lessee's agents, servants or employees, or for any property of
Lessee, its agents, servants or employees or any other persons, property which is damaged, lost
or stolen in or from the vehicles.
XI. Operation of Vehicles
1. Lessee shall permit only those possessing a valid Florida Commercial Driver's
License (CDL) to operate the vehicles, and shall require them to operate such vehicles with
reasonable care and Giligence and to comply with standard writtc'o instructions furnished by
PST A covering the operation and maintenance of the vehicles.
2. Lessee shall not permit any vehicle to be used in violation of any federal, state
or. mun~cipal statutes, laws, ordinances, rules or regulations, or contrary to the pr?vision of any
applicable insurance policy, and Lessee shall indemnify and hold PST A harmless from any and
all fines, forfeitures, damages or penalties resulting from violation of such laws, ordi~ances,
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rules, regulations or any of tl1em. PST A shall forward to Lessee any notices received by PST A
of fines or other penalties levied in connection with, the use of leased vehicles, and may pay such
fines if Lessee does not do so within ten (10) days of the date of PSTA's notice and may bill
Lessee therefore immediately.
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3. Lessee shall ~otifyPSTA immediately of any and all accidents involving a leased
vehicle, Such notice shall be by telep~one and in writing and shall include full details of the
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accident and the names and addresses of all p~es and witnesses. Lessee shall keep PSTA and .
its insurer fully informed of all claims,' suits or proceedings, arising out of any accident
involving a ,leased vehicle. .. Lessee shall forward to its insurer and PST A a copy of every
demand, notice, summons or other process receiyed in connection with 'any and all.claims, suits
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or other legal proceedings resulting from an accident involving a vehicle leased under this
Agreement. .
4. Upon notice from the PST A, the Lessee shall immediately remove, prevent an,d
not allow any driver designated in such notice to operate or drive any leased vehicle.
, 5. Except with the written consent of P~T~, the u~e of all vehicles ~hall be limited
to' the. City of Clearwater, Florida and specifically to operate fixed route service between
Clearwater Beach arid downtown Clearwater (bounded by Myrtle Avenue on the east, Chestnut
Street on the south and Drew Street to the north) including Island Estates and running north and
south ~ong Clearwater Beach and Sand Key.
6. PSTA agrees to provide training in operating the. leased vehicles to Lessee's
drivers. Such training will be similar to the training PSTA provides to its own bus operators
regarding the operation. of a bus.
7. The Lessee agrees not to overload a leased vehicle.
8. The PSTA may inspect, adjust or repair any vehicle, upon the Lessee's premises
or elsewhere at any and all reasonable times, and the Lessee shall cooperate fully to facilitate
such inspections, adjustments, and repairs.
9. The Lessee agrees not to assign this Agreement or sublease or charter any leased
vehicle.
,10. In no event shall any vehicle leased hereunder be operated by any person under
the influence of alcohol or narcotics. The PST A shall have the right to cancel this Agreement
with reference to any vehicle so operated andlor demand that the person so operating the vehicle
be forbidden to drive any vehicle leased hereunder.
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XIL Default and Tennination of Lessee
1. , In the event that the Lessee fails to pay in full on the due date any payment due
, hereunder, or defaults in the performance of any of the terms, conditions or covenants contained
herein or iri the event of the Lessee's bankruptcy or insolvency, upon ten (10) days' 'written
'notice to Lessee, the PSTA shall have the right to take immediate possession of the vehicles with
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process of law, and to terminate the lease with respect to each su~h vehicle. The PST A shall
no't be liable in danlages for any termination pursuant to this paragraph and no termination of
this Agreement by the PSTA or repossession of any vehicle shall in any way relieve the Lessee
of liability for any sum or sums due or to become due the PST A under this Agreement, or for
any damages which the PST A shall have sustained as a result of any' default by the Lessee
including but not limited to the cost of repossession. The mention therein of any particular
rem~y shall not preclude the PSTA from any oth~r remedy at 'law, or equity, nor shall the
exercise of one remedy preclude the exercise of another.
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2. Any term~nation of this Agreement is made subject to the provisions of ~ection
vm and this Section Xli of this Agreement. The provisions of Section IX of this Agreement
shall survive the termination of thi~ Agreement, however terminated.
3. . If any vehicle is lost, stolcn or disappears, or is destroyed or so damaged, in the
PST A's judgment" that it cannot be economically placed in good working order, the lease shall
terminate with respect to such vehicle. Said termination shall be effective thirty (30) days from
the date of notice by Lessee of loss, theft, or damage. If a vehicle is lost, stolen or so damaged .
or disappears or is destroyed, under this section, the Lessee is not relieved of the obligation to
pay under this Agreement and said termination shall be treated as a termination by Lessee and
, is subject to Section XII(1) and (2) of this Agreement, as to termination charges. The PST A
may, in its disc~etion offer a replacement or substitute vehicle which vehicle(s) shall be subject
to the terms of this Agreement.
4. Notwithstanding anything contained herein to the contrary, this Agreement
terminates automatically and without notice, with respect to all vehicles, on (a) an atte~pted
assignment by Lessee of this Agreement, or (b) an assignment by Lessee for the benefit of
creditors.
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xm. General Provisions
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1. PSTA shall deal directly with Lessee's director of operations and has no right to
and will not'directly control the activities, work and oPerations of Lesseets employees. This
incudes the method of operating any vehicle. Any rights PSTA may have to control Lessee's
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oPerations does not alter Lessor's responsibility for the ~fety of Lessee's operations for which
Lessee is solely responsible.
2. Lessee shall comply with all federal, state. county and local laws, rules and
regulations applicable to the operatiori of the vehicles. This includes all applicable regulations
of the Federal Transit Administration and Florida Department of Transportation, including but
not limited to those regulations requiring a safety plan. Lessee mus~ also comply with all
applicable laws regarding drug-free workplaces and must submit a public entity crime certificate
in accordance with ~287 .133, Fla. Stats., before this Agreement can take effect. If it is ever
determined that this Agreement violates any federal, state, county or local law, rule or
regulation, it shall terminate immediately and ,the provisions of Section XII shall apply. PSTA
reserves the right to approve aU of Lessee's fares, schedules and routes and otherwise regulate
and govern Lessee as provided in Chapter 70-907, Fla. Stats., as amended"
3. This instrument constitutes the entire agreement between the parties hereto and
shall be binding on their legal represenlativest successors and assigns. This Agreement shall not
be effective .until executed by an authorized representative of PSTA and an authorized
representative of Lessee and cannot be amended or. altered in any manner unless such
amend~ent be in writing and signed by an authorized representative of PSTA and by an
authorized representative of Lessee. No forbearance to exercise any right or privilege under this
Agreement shall constitute a waiver of any such terms, rights ,or privileges, but the same shall
continue and remain in full force and effect the same as if no such forbearance had occurred.
4. This Agreement ,or P~T A I S interest in any rent due or to become due may ~e
assigned by PST A without consent ,of Lessee, but subject to the rights of Lessee hereunder.
5. Any nolice given by one party to the other under this Agreement shall be given
in writing at lhe address of Ule ather party as set aut in this Agreement, or at such other address
as may have been furnished in writing far such purpose.
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6, Lessee shall notify PSTA immediately in writing of any charges or liens of any
,kind whatsoever imposed upon the vehicles and shall discharge any liens ~ssee is obligated to ,
pay under this Agreement.
7. Ids understood that should a leased vehicle be used or operated in any way or
. manner other than indicated as its intended use, the PSTA shan have the right to terminate this
Agreement upon te.n (10) days' written notice to the Lessee and retake said vehicle.
8. Thi~ Agreement shall be interpreted under and gove~ed by the laws ot Florida.
If any provisions hereof or the application of any provisions ,to any person .or circumstance. is
held invalid or unenforceable, the remainder hereof and the application of such provision to
. other persons or circumstances shall remain valid and enforceable.
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IN WITNEss. WHEREOF, the parties h~ret~ have executed thi's Agreement as of the
day and year frrst above' written.
, ATIEST:
PlNELLAS SUNCOAST TRANSIT AUTHORITY
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Roger Sweeney, Executive Director
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APPROVED AS TO FORM:
Alan S. Zimmet, Generill Counsel
A TrEST:
JOLLEY TROLLEY TRANSPORTATION
CORPORATION OF CLEARWATER, INC.
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.TROLLEY SPECIFICATIONS (34 Pa~senger V~hicle)
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VANITY PANEL CHOCK BLOCKS
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BACKUP ALARM
FIRE EXTINGUISHER
ETCHED SAFETY GLASS WINDOWS
SPARE WHEEL AND TIRE
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FOLDUP JUMP SEAT FOR PASSENGER USE WHEN SPACE IS NOT
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COW CATCHER BUMPER 'IN PLACE OF STANDARD FRONT BUMPER .'
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CUSTOM-MADE LOCKING OAK MONEY BOX
MAIN FARE BOX VAULT SYSTEMS
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MOLLY,TROLLEY - CHOICE OF CHASSIS
FORD P53 CHASSIS
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17,000 avw, 7,5 UTER 460 FUEL INJECTED v-a ENGINE
OASQUNE POWEREP
17611 WHEELBASE FRAME
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STANDARD FORD POWERTRAIN WARRANTY
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MOLLY CORPORATION BUILDS ITS TROLLEYS UPON FEDERALLY
CERTIFIED .CHASSIS ~NUFACTURED BY THE MAJOR AUTOMOTIVE
'INDUSTRIES. MECHANICAL PARTS AND POWERTRAINS ARE COVERED
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1.. Attractive, NOSTALGIC DESIQN
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3. Low maintenance costs .
.4. Maneuverable In, traffic
5. . ~nufactured form aluminum.
a. ~9ht welgh~
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SIONS WHILE KEEPING THE ATIRACTIVE APPEARANCE OP THE VEHiCLE IN.TACT.
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TEXAS
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TROLLEY TICKET BOOTHS
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,When it comes to ADA compliance,
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LZII Ultra III Series
Commercial
Wheelchair Lift
The Braun Corporation has a tong tradition of
building commercial wheelchair lifts that meet or
exceed government specifications. In fact, going
. to greater lengths to ensure quality and safety has
kept us a step ahead. How far "ahead" was
recently revealed by tI,~ requirements of the
~merlcans with Disabilities Act of I 990 (ADA).
Many features offered in our origin!:ll L20SU and
L2SU lifts are now required by law. Not content
to rest on these achievements, Braun has built on
years of experience by introducing the L2 I I U
Ultra III Commercial Wheelchair Lift.
This lift keeps Braun a step ahead by refin(ng ~I'e
dependable elements that are now demamled by
ADA regulations. Additfons include: an inboard
barrier, aqding a second bolt.on handrail and
providing a manual back-up system.
The L2.11 U Ultra III a/sa reflects tile standards set
by Its predecessor, the UMTA Ultra III. A bifold
safety barrier, taller platform side plates and bolt-
on components were original to this rift and fire
retained on the l21 J U.
III dddttioll Ii) II H.'rr fJtUVt',1 [ll'rlorlll,llll L' 11l1lll' [IL'leI, <III UrdUIl
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It )'lHJ rll.'('d tu ('lfJlply WIll) ADA rl!quldtIOrl"', plc',IW (0111 I.
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COMMERCIAL WHEELCHAIR LIFT SPECIFICATIONS
IN COMPLIANCE WITH
United States Department of Transportation Rules and Regulations 49CFR. Part 38.
FROM THE AMERICANS WITH DISABILITIES ACT OF 1990
"ProvIded to make your spec writing easier."
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The wheelchair lift shall be of modular steel frame construction. The design shall be of box frame construction
providing rigidity without depending on the vehicle body for reinforcement and lift alignment. The frame and platform
design shall have been tested to a minimum static load of 3000#. The lift shall have an '100# tested lift capacIty and an
800# continuous lifting capacity.
The power supply shall be an electric hydraulic system operating one, single-acting cylinder. The hydraulic power
pack shall have an easy-to-fiJl translucent pump reservoir allowing for visual fluid level checking. The hydraulic power
pack pump shall.be mounted inside the frame structure of the lift. maximizing noor and seating space. This hydraulic
system shall be of a flow-controlled gravity-down design requiring no limit switches or bypass valves to s,top the down- '
ward travel of the platform. There s~all be no power-down operation. The operation of the unit shall provide a
smooth. Jerk-free ride In both up and down directions. The switch box for 11ft operation shall be of a .one-hand
operation design made of durable ASS plastic. Rocker switches will be required to be permanently stamped with the,
appropriate function legends. All telescoping slide tube assemblies shall incorporate UHMW bearIngs and guides'
designed for easy replacement In the field. . .
The bridge plate forming the bridge between the platform and vehicle floor when the platform Is at floor level
position. shall be constr,ucted of a slot-and-key hinge design. providing a maintenance-free envir,onment. All bridge
plate and lever assemblIes shall be of bolt-on design for easy in-field replacement.
TI1e platform shall be of steel construction and the surface shall be of see-through grating allowing for improved
, visibility and safer use In inclement weather. The platform shall have a wheelchair passageway of 30" and a length of
48". The side of the platform shall be a minimum of 4-1/4" high. measured at platform surface to assure lateral security
'oF the wheelchair. The platform shall have a bolt-on detachable feature allowing for longer platform retrofits in the field.
The platform shall also Incorporate a 3" adjustable leveling feature allowing for field adjustment. . '
The platform shall be electrically folded and unfolded and fully-automatic in operation. This mechanical procedure
shall be separate from the up/down function of the lift. No hydraulic or hydraulic actuated mechanical system shall be
used in the fold/unfold cycle of the lift. This actuator shall be designed to be quickly removed in event of a power
fallure allowing the operator to manually fold and unfold the platform. The platform shall. permit both inboard and
outboard facing of wheelchair and mobility aid users.
The roll stop .~hall be spring-loaded in the up position to eliminate any possible human error factor. The roll stop
. shall be a minimum of 10" high measured from the platform surface. The operation of roll stop shall be attendant-
operated by foot depression outside the platform side plates allowing for entry and exit of the wheelchair without the
possibility of the wheelchair running over the attendant's foot. Roll stops which require upward platform movement to
engage and disengage are not acceptable. A I" passive inboard barrier shall be required on the platform.
A manual bacl(-up system shall be provided to ensure operation of the 11ft in case of electrical failUre. The back-up ,
system shall provide a reliable means of manually raising and lowering the lift while occupied. The back-up pump shall
be Integrated with the hydraulic power pack system such that no hydraulic lines or fittings are required for fluidic
transfer.
Dual handrails shall be provided to add security and convenience. These handrails shall be of bolt-on design, 1-1/4"
mInimum diameter, minimum 30. in height, mInimum of 20" in length. and withstand a 100# force in any direction
including vertical.
The 11ft may also be ordered semi-automatic In operation, requiring the platform to be manually folded and un-
folded. simplil}ting the operation of the lift.
All lift components shall be finished with a baked-on powder coating, which will meet a sillt spray test of 1000
hours. to provide corrosion resistance and a long service life. '
Braun series number L2 1 I U to include but not limited to
the following model numbers:
. AUTOMATIC
L211U70
. L211U67
L2 I I U64
L211 US8
SEMI-AUTOMATIC
L21 U70
L2 I U67
L2 I U64
L21 US8
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"Providing Access to the World"
I-BOO-TilE ~IFT,'
Inl"ItMIlOII,11 Corpor.lIt) Hdqt$: P.o. OOK 310 W;,...mac, IN 469% U~
HIOO.8U~4]8 1119194(,.(,153 FAX: 12191946.~('10
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HUllllnglon Ut',lch. CA USA
/VA llk"i\U~......"'n. clt"t.~III"il:l(")' ..w....~ ',I""'lt.~tll)tI."'l u.., rlll.)j,tlllti:;! 4f1l1r tW\4'lJ on UIt L.tnt M....urm.IlNiI'l.N.""~..w-.n"~ bll..... 01 r.lLJlM(.I{I-On Ft14l' (Ytk~U COIIJPMhOO IMl"t""'1 tfliC flfJh110 m,l"'- ch.IIVt"~. .-w.~ 11ftW' rwd'1l1Ut noUU".
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PRICE LIST:
STANDARD 34~PASSENGER MOLLY. TROLLEY
178 INCH WHEELBASE 1993 MODELS
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BASIC TROLLEY .WITH:
Drop Curtains'
.$72 , 795 . 09
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BASIC TROLLEY WITH:
'Drop curtains, door & rear heaters.
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$75,295.00'."
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BASIC TROLLEY WITH:
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#4 .BASIC TROLLEY WITH:
Drop curtains, door, rear heaters
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*5 BASIC TROLLEY WITH:
'Permanent windows,' insula tion and
air conditioning
$85,000..0'0
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#6 BASIC TROLLEY WITH:
Window inserts, curtain.s i insulation ,'.
air ~onditioning, door & defrosters
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, TERMS:,
F.q.B. OGUNQUIT, MAINE
$25,OOO,Deposit on Contract Signing
Ba 1 ance Due oh De'1 i very. 'in Ogunqui t ~ . ME.
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Four 60" x 20'.
(Total per mo.),
$450. . $600.
$lt800.. $2.400.'
SUGG~$TED TROLLEY REVENUE SCHEDULE
"EXTERIOR ADVERTISING"
34-Passenoer Trolley:
NO. OF SIGNS
MONTHLY PRICE RAN~
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Three 60" x 20" $450. . $600.
Ono 36",x 20" $400: -$545.
. (Total per mo." $1,750. - $2,345.
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REAR OF VEHICLE
Two 32" x 20. $400. - $545. ,
CTotolper mo.) $800. - $1,090.
Daarside
INT~RIO~
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Twenty 24" x 12" . $ 1 00. - $,150.
(Totol per mo,) $2,000. - .$3,000.
Curbside
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(Monthly total) " $6,350.. $8,835.
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1txJ2 N. (JRl!lNWOOD AVE.
CLEAJIIWATSft I'LOPlIOA :sAe115
, ,(81$)44204155
~. Ziich...l Wr:ight
Cit.y Man&g.r
ctty ,of Cl.~rY&t.r
P.. O. Box 4741$.
Cl.arva~er, Flo~id& 34618
Ra: aoa Garden AYenuo
'CNH$' ~rQPosed Off~co 'BQloca~ion
O....r Mr. Wr:Lgnt.:.
First ot a..t.l, Ot). b"b.:a.lf' of Claa.l',".r.a.ter Neighborhood. i:1ot.tuicg
. Service., Incorpgr~te~, W~ t~uly roccgn!za Qnd QPpi~c1~~9 ,the'
p&rtnor$bip rol~t.~Q~sh1p t.hat we h~Y~ w1th the Ci~y"
A4yoa ara ~wa~o, etfort$ bQv~ ~een.undarw~y tor ~ite
aom.ti~Q ~c rglc~&~e the CNHS oCfice. _0 V~ C~ bQ~ter aQrve
g~r C11Gnts. By having adequat.e $pace ~Q ~an provide mora
services on Q1~e that we have nOt been &ble to ~o in thQsa
vQry .mal1 qu~rt~~s.
Thi$' m.ove 1s being made pos.sible bQcaU5Q of don;d:,ions of b6'~
the d~~lling and tho lot ~o the program. Whe~Q YQ ~nt ~o
~Q1Qc~to 1~ ~lso challenging, for =any ne~d~ ~x1g~ wilhin
~ha~ a~e.. as volt. We Y~leome tnis cb.llefige. Ear w~ want
~o'aid tho Clty in providi~g cpportuni~ias for.atford~le'
hQutd.ng a.nc:l econoto.i c development..
. ,
, ~. ~ow ~hat pl~~ for the downtown devQlopmen~ ~rQ 1n vtQ~.
bu~ in.Qr~Qr ror as to occupy our new otfiee loca~ion by
'OctobGr 1. 1993, we aro aSKin; you to plea5Q ~11ow us to
occupy ~h. .!;).tU.J.eliJ:l.I'1 tJ;i),d.ef-. "Zoning In I?rog.rosS'." Rohab. on the-
~uilding is ~b~ut to begin and atre~YWQ ~~e h~v1ng p~oblem~
"'1t.htrO'spaS:S:9.r~. .
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Ano~ber bardship we ~ro'about to hav9 ~s dQubl~ p&~on~s.
. At~er W~ ~ade applicat.ion for a %o~ing ~hango to th9 Cily in
'Jane, W~ rQlt lb&t by September ~~ wott!d be ~aady to
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, PLAt"" I He; S. DEVELOPMENT,
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Law Offices
':THACKER & SMITHERMAN) P.A.
, 4-07 South Ewing Avenue
P.O. Box 1808
Clearwater. Flo'rida 34617- iHOe '
(813) 146.0525
FAX (813) 447-8368
Q. Stephen J'hackc~
David B, Smitherman
August 5, 1993
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Honorable Rita Garvey ~ ~~h
P.Q, Box 4748
Clearwater, .FL 34618
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Date , AUG 0 5 ~99~
CITY CLERK
RE: PIER PAVILION OF CLEARWATER, INC./LEASE WITH
CITY OF. CLEARWATER
Dear Mayor. Garvey:
I represent Pier' Pavilion of Clearwater, Inc., a Florida
, corporation, which.' is, owned and operated by Willi.am. Alexander:
Pier Pavilion is currently leasing from the, City of Clearwater the
concession facilities and retail shops located adjacent to the pier
on Clearwater Beach. Mr. Alexander or his corporation has leased
,this property for the last 32 years. The present lease expires by
its' terms on December 31,' 1993.
As t. am ~ure you are aware, the City of Clearwater is in the
process of demolishing the existing. pier and constructing a new
pier. The construction work for this project began in June of this
.year, The closing of the pier and thefenci~g of the sur~ounding
area has resulted in a very dramatic decrease in sales by Pier
pavilion.of Clearwater, Inc. For example, the business was down
27.5% in June 1993 as compared with June of 1992. The sales for
July of 1993 are. down in excess' of 44% as compared with July of
1992, Consequently, losses have been suffered. and will likely
continue ,throughout the period of construction.
We belie~e that the'decrease in sales during June and July is
directly, attributable to this construction project. The
construction company has erected a fence which extends the entire
length of the beach to the Gulf of Mexico on 'both sides of what was
the old pier. Thus, the public has no.acce~s .to the pier itself
~nd cannot pass by the Pier Pavilion on the beach side as it is
fenced off. A further problem has,developed in that the constant
pounding, of the .pilings causes many beach customers. to leave the
immediate area of the Pier Pavilion. .
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Honorable Rita Garvey
I ,August 5, 1993
Page 2
The net effect of this ongoing construction project is two-
fold, Firstly, sales are way down during what is typically 'the
,peak time of the year thus resulting in lost profits and'business
losses. Secondly, inventory levels are high arid it appears doubtful
that the Pier Pavilion can sell its existing inventory in the
ordinary course. of business before the expiration of the lease
'period because the traffic from the buying pu.blic is simply not
there. ' ,
This construction project could not have,been commenced
worse time of year. Traditionally the summer months are the
months of the year for the Pier Pavilion's business.
certalnly has not been the case this summer.
.Mr. Alexander recently learned that the City,was considering
allowing him to remain as a month-to-month tenant 'after expiration
of the lease. While' he is appreciative .of this opportunity.,
Mr..Alexander suggests that one month's notice to vacate would ,be
grossly insufficient. Further, Mr. Alexander fears that the lease
may be terminated shortly after its normal expiration date. .This
would undoubtedly create an undue hardship for Pier Pavilion as
such would not afford the Company ,sufficient time to move existing
inventory and to wrap up business after 32 years. Pier Pavilion'
has known for over thirteen years when the lease ended~., Pier
Pavilion did not" however, know of the various ramifications
involved .in building a new pier and the effect of this construction
project on existing ~u,siness particulal.<~y at the. height of the
season. Alsol this year's inventory will be outdated by the next
season. My client needs to know whether he will be.allowed to
operate next season as updated inventory must be ordered now.
at a
best
Th,is
On behalf of Pier Pavilion, Mr.. Alexander respectfully
requests that the City of Clearwater extend the existing' lease for
one year {i.e.1 until December 31, 1994} so as to allow him an
opportunity to recoup the losses. presently being suffered and to
allow the business ample opportunity to sell the rather substantial
arn~unt.of existing inventory. In other words, Mr. Alexander feels
that it would be fair to allow him to work the business through
, another summer and shortly thereafter for the reasons stated.
I certainly' don't want to question the ability of this
.conunission to act. promptly with regard to any city issue,. As a
practical matter, however, it seems unlikely that a new tenant will
be in place by January 11 1994,' without interruption of service.
This lease. is both a, profit center for the City~and a service to
the general public, We. would hope a fair resolution could be
reached which would insure non-interruption. of service yet
guarantee Pier Pavilion ample time to reduce inventory and recoup
losses, .
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Honorable Rita Garvey
August 5, 1993,
Page. 3
Pier Pavilion has ' enjoyed an excellent relationship with the
City 'of, Clearwater for over three. decades., There were many
problems on the Beach over the ,years, which were readily resolved
. du~ . to the conciliatory nature of Mr, Alexander. I th;nk the
'City's.staff can confirm his cooperative attitude with ,the City of
Clearwater over the years. .
. . .
In summary, Pier Pavilion asks you to. recognize and take into
consideration when. reviewing this, request the substan~ial adverse
affect to Pier Pavilion's business resulting from the new. pier
project, the amount, of inventory that is requlred to ~e kept on
hand and the inabili ty to mov!!: this inventory due to the pier
project, the long time service record of Pier Pavilion. and the
cooperative attitude. between Bill Alexander and the.. City during
these many years of service~ Please understand that Pier Pavilion
must know in the inunediate future whether the lease, will' be
extended and, if so, what ~erm will be allowed. This is necessary
so .new inventory can be ordered, if applicable.
.I welcome any questions you may have concerning this request
or. the . lease in general. . I. wil,l gladly' furnish any relevant
. information you may desire to review. I have forwarded a similar
. letter to each member of the Commission. Thank you, for your time
. 'and consideration.
Sincerely,
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o. .Ste,phen Thacker
OSTl.jg
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-Michael Wright, City Manager
Al. Galbraith, Esq.,' City Attorney
'Bill Held, Harbor Master
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COPIES :
The City Commission
Michael J~~hl.' City Manage~
. Cyndie ,Goudeau~ City, Clerk
~OPtES ru:
GOIVI1VJlSSION
'PRESS
Data. :AUG 05 199::'
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SUBJECT:
Beach Diner Lease
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AugustS, 1993
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I rec~ived an inquiry through Commissioner.. Deegan seve~l weeks ago r~garding the gazebo
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-I'have no objection to the proposal I but an amendment to a lease requires' Commission
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. If you c!Jncur,,it would be appropriate to 'remove paragraph 7 b., which is aUa~hed, from'the
. lease. Please advise if you need additional inform~tion..
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, COMMISSION
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Date MAY 2 G 1993
CITY CLERK
Commissioner Art Deegan
, . .
. ,M!ehael J.~t, City Manager
City Commission '
Information Center at Beach Diner
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. May 25, 1993
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Attached: is a~qpy of the lease ,with the ~'larriou Corpora~jon for .l~e B~ctl. Diner property.
:rhe"currenrtenant is occupying the site as the result of,purchasing the corporate stock of a .
city ap'p~oved sub:-Iessee.
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~odi,fication ,to the lease would be betwee'n the city and Marriott. , ' ,
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Cy'ndie Goudeau is researching the City Commission minutes to determine why the
information center currently exists: However, the recollection by long time city employees
was that the Center was created as an. alternative information site for non-Chamber of
Commerce. me'mber businesses on'the beach.
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center to be removed, but I think the request should come from Marriott. .
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Please advise if r can provide additional information.,
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July 29; 1993
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city of Clearwater
P.O.. Box 4748
Clearwater, FL 34618-4748
Attn: Mr. Michael Wright,
RE: 'Beech Diner - 85X3024
56 Causeway Blvd.
'Clearwater Beach, 'FL
Dear .Mr" .wright:
It is my understanding that you have given verbal permission to
st~ve~ chrindler,opeiator of Beach Diner( to use the gazebo on
the northeast. corner of the building for the ,purposes of selling
,'items such as ice.cream and frozen yogurt. currently, this space
is being used 'as an Information center for the distribution of
materials providing information tO,tourists and local. residents
pursuant to paragraph.7b of the lease date~ January 21, 1982,
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city Manager
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Please acknowledge that Beach Diher may ,change the use of the
gazebo for the remainder of the lease term by signing both copies
of this letter and returning one (1) to me. If, you have any
questions or comments, please call me at (301) 3BO~1766.
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'~i~nbeck
Property Manager
Corporate Real Estate
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Michael Wright, City Manager
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c~ntrol by giving Lessee ninety (90) days p~ior wr~tien notice of stic~ tcrminbtion,
such.notic~ to be provided withi~ thirty (30) days following the time period provided
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to. Lessee. .Lessee shall not permit any business to be operntedin or from the premises
~y any concessionaire or licensee.
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5. Lessee agrees that it will promptly pay all ad valorem ~eal ~rop~rty taxes,
and personai ~roperty taxes thac.may be assessed against the property subject to this
lease during the term. Lessee further agrees that it will pay any sta:te sales, tax
due on the' rental payment made by the Lessee' to the. Lessor and that it ,will pay all
,. '
other,taxes, including, but n~t limited to, occupational license, beverage license,
and perm~ts relating to .the operation of the business conduct~d 'on the demis'ed premises,
.which are required by law. It is further agreed by the Lessor that n?thing herein shali
obligate Lessee to payor to reimburse Lessor for t'he payment of. assessments for per- .
manent improvements or bettermentst 'such as sidewalks, sewers, and streets.that would
normally accrue to the demised premises.
I'
6. The Lessee hereby covenants and agrees to pay all bills for electrical
current, gas, watert hea t ,refuse coll~c tion, and other services to the p,remises
when due..
"
7. '
a. The.Lessee further covenants and'agr~es to ,operate a restaurant
on the demised premises during the entire ye~r of each year dur-
ing the term of this lease, except for the,period of time'involved
in bona fide natural disasters, including governme~tal orders or
requirements 'such ai.evacuation for h~rrican~ preparation, and
, ,
that time necessary to repair or replace any damage. caused to the
demised premises by a bona,fide nat~r~l disadter.
b. The Lessee further covenants and .agrees to maintain and operatet
at Lessee's expenset an. Information C~nter in the area shown
. ,
'for such Center on the approved plans for the structure to house
the Lessee's business. . Such Information Center shall provide
service to local resident~, t6uristst and motel/hotel owners,
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and shall be opernted during all hours. the rest.aurant is open
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RECElVED
J U I 2 8 1993 .
City. Manager
33 d
?;/3 D
July 26" 1993
.,
Mayor/city commission/city ~anager
. P.o. Box 474 B
Clearwater, ~L 34616-4748
Dear Mayo:t:;'/city Commission and city 'Manager:.
The Beautification committee strongly re6om~erids th~t. you
reconsider adopting the.ordinance changes (s~e attached)' to control
th~ parking of vehicles on front lawns in residential are~s. '
We feel that by'nothaving such an 'ordinance, the appearance of a
community can suffer and a real hardship can be experienced by the
people livinq near those.properties that h~v~ vehicles randomly'
parked in their front yards. Presently, Clearwater citizens have.
no choice but, to, tolerate the unsightly appearance of those
properties. Further~ should any of those surrounding homeowners
. decide' to . sell their home, they will likely discover that the
"market value of their property has been reduced because of the
proximity to ,the ,neighbor's unkept property.
To alleviate any hardship to residents who have several vehicles,
it is felt that the previously proposed ordinance be modified to
allow parking on non-impervious areas that are specifically
constructed for parking; for example, a mulched area surrounded py
1andscaping ties. Such a parking area ~an be installed at a very
modest cost. . ,
If we can be of.any'assistance to you or if you wish, one of our
Committee members can attend a city .commission Meeting and answer
any questions you may have regarding this recommendation. Please
contact the Committe by calling Parks and Recreation Department at
462-65
"
Robert Resch
Chairman
cc: Scott Shuford, Pl~nn~ngManager
Attachment
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ORDINANCE NO.
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AN ORDINANCE OF THE CITY OF CLEARWATER. FLORIDA.
RELATING TO CHAPTER 121. TRAFFIC AND MOTOR VEHICLES,
CODe OF ORDINANCES: AMENDING SECTION 121.01 TO
PROHIBIT PARKING ON UNSURFACED PORTIONS OF STREET
RIGHTS-OF-WAY;CREATING SECTION 121.292TO ESTABLISH
VEHICLE PARKING RESTRICTIONS ON LAWNS ANp OPEN
SPACE AREAS ON PRIVATE PROPERTY; PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE C1TY COMMISSION OF THE CITY OF
CLEARWATER. FLORIDA:
Section 1. Section 121.01. Code of Ordinances. is amended to read:
Sec. 121.01. Manner of parking generally
It shall be unlawful for any parson to stand or park a motor vehicle in a street riqht.of.
waY.. other than on the surfaced oortion of the street rlc1t1t-of-wav parallel with the edge of the
street headed in the direction of traffic, and with the curb-side wheels of the vehicle within
twelve (12) inchos of the edge of the surfaced cortion of the street riqht-of-way, except as
follows: '
(1) Angle parking. Upon thqse streets which have been marked or signed for angle
. parking. motor vehicles shall be parked at the angle to the curb indicated by such markings
,or,signs. Each space shall be limited to no more than one motor vehicle per parking space.'
(2) Parking space, Any motor vehicle parked in any parking space in any publicly.
owned or operated parking lot or publicly owned parking garage shall pe positioned with the
front end of such vehicle facing into said parking space ami the rear of said vehicle facing
outward and at all time shall be parked within the lines marked on the pavement or ground
for such parking space so as not to occupy more than a single parking space. E(lch space
shall be limited to no more than one motor vehicle per parking space,
(3) Driveway or sidewalk. No motor vehicle shall be parked so that any portion of
it blocks or obstructs any public or private drive. driveway or sidewalk.
Section 2. Section 121. Cl'Jde.of Ordinances, is amended by the creation of.Section
121,292 in its entirety to read:
, Sec. 121.292. Vehicle ParkinQ on Lawns and Ooon Space Areas.
(a) As used in this section, the term "vehicle" means anY motoriz~d or nonmotorized
automobile. truck, bus. recreational vehicle. trailer. boat. or motorcycle.
(b) It shall be unlawful for the owner or lessee of a vehicle to oermanentlv nark said
vehicle within the front orooerty line setback on any onen....2lli!co. lawn or other 11011-
im oervious area not soeci fically desinned as a driveway servinQ detached sinqle f amity. dunlex
or triolex uses in any residential zoning district. However; one vehicle may be temooram
oarked in such areas for uo to two hours in anY twenty-four hour period for the ourposes of
visitation, washing and cleaning, or minor .renair work.
(c) It shall be unlawful for the owner or lessee of a vehicle to permanontlv or
temporarily park said vehicle in any open space, lawn. landscaped. retention or other non-
imoervlous area not specificallv designed and designated for oarkino on all nroDertios other
than those in subsection (b) above,
lltL Whenever any motor vehicle without a driver is found narked in violation to this
section:
[ 1) the orovisions of Section 121,40 and Section 121 .41 of the Code qf Ordinances
mav be aoolied: and
(2) the owner, lessee, or any oars on authorized bv the owner or lossoe of any ronl
QLQ1jerty aHected by this section mQY causo any vehicle unlawfully rmrked nursuant to this
section to be rernoved In accordance with the provisions of Section 121.29 I,
~tectto.n 3. This ordinance sha\! ttlke AHnet immedin\nly \lpon ndnptlnn.
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COMMISSIOU RULES
RULE 1
3..3'e,
t}3b.
A quorum for the transaction of business by the City Commission shall consist of
three (3) Commi.ssioners. Presiding officer of the City Cpmmission shall be the
Mayor-Commissioner. .In case of his absence, the,Vice Mayor shall assume those
responsibilities, and if both are absent,the, senior Commissioner in years of
service shall preside. The presiding officer shall preserve order, He may call
to order any member of the ,Commission who shall violate any of the rules; and,
when in the chair, he shal) decide all questions of order, subject to a majority
., vote on amotion to appeal. The chair,sh~ll recognize all Commissioners who seek
the floor under correct procedure. Normally, members of the public shall be
,allowed to speak, but the~ shall be limited,to three (3) minut~s speaking time
per issue. All' questions shall be stated and put- by him, and he shall declare
a 11 votes.
RULE 2.
(rev. 7-1-93)
. ,
The City Clerk shall make'correct minutes of the proceedings of each Commission
meeting, and shall furnish copies of the minutes of each regularly scheduled
meeting to the. Mayor-Commissioner and to each Commissioner at least twcnty four.
(21)'hours prior to the next regular ~cctin~. Copies of the minutes of a req~lar
daytime meetinq shall be furnished at least seven days, when. possible, prior to
the next reqular daytime meetino, and copies of the minutes of a reqular niqht .
meetinQ shall be furnished at least seven days, when possible, in advance of the
next ~eaular niaht meetina.. Such minutes shall stand confirmed at the regular
meeting of the Commission without the reading thereof in open meeting'unless some
,inaccuracy or error be pointed out by some member of the Commission present, and
in such event, 'an appropriate correction shall be made. Upon request, the City
Manager will cause the City Clerk to provide any Commissioner 'with transcribed.
excerpts of tapes of City Commission ',JOrl(:Iw~ regular Or" ~ccial'meetings.,
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RULE 3
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All motions/shall be made and seconded before debate. Every ordinance shall be
. read at two (2) distinct Commission meetings befote it is passed, except when it.
is designated' an emergency and receiving a 2/3 v.ote of the Commission~ . Such
emergency ordinance shall remain effective.for ninety days after effective date.
All resolutions/.'ordinances and contracts require three (3) affirmative vo~es for
passage. '
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CCRULES
. revised 712193
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RULE 4
A c6py of each ordinance when passed shall be furnished by t~e City Clerk to the'
heads of aJl City departments concerned.
RULE 5
(rev. 2-20-86; 5NIN86;,l-7N93; 7-1-93)
(1) The City Commission shall meet on the. first' and third Thursdays of
each month at 6:00 p.m. in its chamber.(>>reaula~ niaht meetinas>>). and on the
Mondavs before the first and third Thursdavs at 9:00 a.m. or at such other time
as shall be announced not less than 24 hours in advance (nreaular daytime
meetinas"). Special meetings may be held on call of the Mayor-Commissioner, City
, Manager or any two of the members .and, ""hene'/er pos&-i.e.+e" upon' no less than 24
. twcnty four (21) hours public notice to the public and to the members of the City
Commission.
t. (2) Aaenda items may be scheduled for a reaular daytime meetina or a
reaular niaht meetinq, except that items requirino a public hearinQ shall be
scheduled for reQular niaht .meetinas. Except as may-be rescheduled from timc to
time when nCCCSSJry due to eonflict, a work session shall be held Jt 9100 J.m.
on the first \'JOrking day of the Commission meeting tNcek. \10rlc sessions arc
~arily designed for information gathoring and guidance. and no formal
Gommis~ion dcci~ion approving or di~Jpproving an Jgcnda item or items seheduled
for public Rearing ~e-maa~
, (3) Except for items advertised for public hearing, items may be removed
from the agenda and additional items. may be added. The agenda may be reordered.
Minutes shall be' taken and distributed by the City Clerk. Only staff members
shall be included in the work session discussion unless prior arrangements are
made through .1he City Manager;
. (4) A regular meeting or special meeting shall conclude at approximately
midnight unless the time of adjournment is extended by the unanimous consent of
the members of the Commission in attendance. The Mayor shall adjourn the meeting
upon the conclusion of the item of business which is under discussion' at
, midnight. ' Wit. the unanimous consent of the members of. the Commission in
, attendancet the meeting may be extended for such time ~s is necessary to discuss
~nd act'upon any of the remaining items of bu~iness on the agenda as the members
may agree. Uncompleted agenda .items shall be automatically postponed ,to the next
regular meting. and included on the appropriate agenda.unless such items are
placed,upon the agenda of a later regular meeting or a special meeting, as a
majority of the members in attendance may agree. Notwithstanding. the'foregoing, .
'the setting of meeting dates, the scheduling of uncompleted agenda items for a
,regu,lar or special meeting, and a motion to adjourn shall be in order regardless
of the time of night. '
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CCRULES
, revised 712193
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(5) .Four (4) regional meetings shall be .schedu1ed during the year,
excluding June, July, August and December. They will be schedul~d at City-owned
facilities throughout the corporate limits when possible,
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RULE 6
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The City Commission 'shall ~ppoint all committees and advisory b6ards in
accordance with the provisions of the administrative code. The CitY,C1erk shall
furnish each committee or advisory board with copies of all resolutions or
ordinances relating to the concerns of said committee ,or advisory board, which
sha,ll be, de 1 i vered by the mosteconomica 1 method to the chairman of such'
committee o~ advisory board within four (4) days after the passage'of the same,
or as soon thereafter as possible.
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RULE 7
(rev. 6-20-85)
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'No Commissioner shall vote'in his official capacity on a matter in which- that
Commissioner.has a direct or indirect personal or financial interest, or which'
'. inures to his special private gain~ or to th~ special gain of any principal by
',' whom he is employed or otherwise retained. He must also state at the. public
'meeting the nature of his interest and' within fifteen (15) days after the
Commission meeting file with the City Clerk a Form 4 to describe th~ nature of
his interest in the matter. , The Form 4 shall be received by the City Clerk and
incorporated into the minutes of the m~eting.
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RULE 8
The City officials whose regular attendan'ce shall be re'quir~ed during the sittings
of the Commission shall be the City Clerk, City ~1anager and C,ity Attorney or
their substitutes; but all or any other officers of the City shall be bound'to
attend anYlneetings upon direction of the City Manager or by special request of
any Co~missioner to the City Manager.
RULE, 9
No citizen, 'except those determined to be out of, order and subject to removal by
the Chief'of'Police,shall be excluded from any meeting of the Commission whether
it be regularly scheduled or specially called.
CCRULES'
,
revised 7/2193 '
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, RULE 10 , ' , .
(rev. 2-20-86; 12-1-88: 12-1?-92; ~-1-93)
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ill The order 'of business for a reQular niQht meetinQ shall ordinarily
be: .
Procedure
.A. Special recognitions and awards.
B; Minutes of previous meetings.
C. Citizens to bc hcard rc items not on JgenGar
C. B-r Public hearings (not. before 6:0~ p.m.) ,. I .
..:.. ',. 'LeQislative, and admin'istrative matters:
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6.
City 'Clerk announc,e~ pubH'c' hearing 'duly"adver~ised.
Presentation of issues by City, staff. ' .
Statement of case by applicant or representative, (5 minutes).
, Statement of case by opposition (~ minutes); . .
Commission questions..' , , , '
Comments, in support and comments in opposition.,
a. Individual (3 minutes), ' ,
b. Spokesperson for groups (10 minutes),
. Commission questions,' . ; I
Rebuttal by o~position(5 minutes). , .
'Final rebuttal by applicant or. representative (S'minu.tes).
Commission motion to determine disposition.
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8.
9.
10.
. '. 'Variance' applications: '
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,I. 'City Clerk announces public hearing duly advertised.
2: Staff states. its recommendation and briefly summarizes' its
reasons for the recommendation (2 minutes)~
.,3. Applic'ant presents case"includingits testimony and e.xhibits.
Witness'may be cross-examined (15 minutes)..
4. Staff presents further evidence. May be cross;..examined (10
minutes). . '. '
5 . Public. comment (3m; nutes per speaker). :
6. City Commission discussion, and may question any witness.
7. Applicant. may call witnesses in rebuttal (5 minutes).
8. Conclusion by applicant (3 minutes),
9. . Dec is i on ~ . , ,
': All time 1 imits may be extended upon reque5;t, and uponapprova 1 of
, reques~ by majori~y of City Commission.
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revised 712193 '
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RULE 14
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Any member of the Cb~ni~sion making.a motion or second s~all address the'Chairmari
and await recognition before speaking. The Chair must recognize any person who
seeks the floor while entitled to it. The person making the motion is enti~led
to the floor first for debate. No one is entitled to the floor a second time on
the same motion as long as any other member who has not spoken on the issue
desires the floor. When a motion is made and seconded, it shall be ~tated by the
Chairman.before any debate shall be.in order. Upon presentation of agenda items,.
members may ask questions and request additional information prior to making
.motions. For a member to discuss a matter while no motion is pending requires
permission from the Commission. Motions and any am.endments can be withdrawn or..
modified by the maker at any time prior to the .Chair stating the question on the
mot ion; after that time, the permi ss ion of the Commiss ion majority must be
"obtained. 'The Chair cannot close debate as long as' any member who. has not
exhausted his right to debate desires the floor except by an affirmative vote of '
four (4) members. . A tie vote shall. constitute a continuance to the next
reg~la~ly scheduled meeting. .
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RULE 15
. The following motions are not debatable:
To adjourn;
To lay OQ the table;
To take from the table;
For the previous ,question.
RULE 16
., Individuals speaking on hon-agenda items s~all be limited to not'less thari three
but not more than five minutes. '
<' .
. RULE 17
'. I.
TheCommis~io" shall, at .the di~ection of ,the Chair, take a ten minute break
approximat~ly every two hours, and may recess for dinner, if the ~embers of the
City Commission agree by their vote.
. t,
RULE 18
(rev. 6-20-85)
"
. All ,mat~riaJ p~epared by the City Manager for.the Commission shall be pr6vided
to the pr~ss and .to the pub1'ic via a special box .in the City Clerk I s office.
Reports shall be made available in the Clerkts office for the puh~ic to review.
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CCRULES
6
revised 7/2/93 '
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RULE 19. .
(rev. 6-20~85~ 5-1-86~ 4-20-89).
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to the Mayor-Commissioner and,the Commissioners arriving at,City Hall
pursuant to the law or in connection.with the transaction of official
by the City'of Clearwater shall be copied as, follows:
.
Each Commission member will receive the original of items addressed,
to them .and copies of everything will continue to, be made for the
City Clerk~s Office and the City Attorney's Officet the,citizens'
f'ile., the press fi,le, and the read file.
Anonymous letters will not be distr1b~ted.
Pub J i cat ions and le'ngthy agenda material s for. other boards' upon
which the Commissioners serve will not be copied. ,Only the agendas
will be cir~u1ated. Items of considerable length (such a~
petitions) will not be copied, bu~ instead. amem6 will be
distributed announcing the availabi 1 ity of the item in the office.
, '.
Mail with the words similar to. "Personal", "Confidentia1", or "For
the Addressee On1y" ,will be ~elivered unopened to' the addressee.
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The Mayor-Commi 55 i oner. and Commi ss ioners recei vi ng i nd ivi dua 11y,
addressed mail will be responsi,ble for replying, asking the City,.
Ma'nager or City Attorney to reply'; or placing, the matter on the
agenda for formal Commission ,consideration..
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The City Manager will be responsible for seeing that mail addressed
to the Mayo~ and other .City,Commissionersi5 properly answered or
placed on the agenda. " \
The City Manager will answer individual complafnt letters.
The City Manager will disC4SS with the Mayor malicious mail~
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Date of Resolutions
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77 -44
77-129
78-65.
80~62
80-101
80~ 118
81-32
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:,.82-115..
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86':'18
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93"-45
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11-23~7i
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11-6-80
4-16-81
8~6':81
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4-15";82
12-16-'82.
i2';,16-82
4-7-83.
7~7-83
.6:-20-85
2-20-86
. 5-1~86
12-1-88
4-20~89
12-17~92
I',~ ~ '1~7-93
.'7-1-93
7-1-93"
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No member.of the COInmissi.on shall furnish ,directly. or.'.indir:e'';t~y,
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City if.' such informa tionplaces, or ':could r,easomlbly' be', expecte?- :to
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. '.:, :, or more, other providers of se.rvices or ma ter"ials , ,in. bidding . for
::.','''co~tr~ctswith the c'itjr'.' As used in this 'rule;' .~'providerll includes
but~is, not. limii~d t6 any~rospective provider.whethe~' a bid is.
submitted. or not.
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I{ECEI."ED
, AUG - 3 1993
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-City Managc'r
CITY 'OF CLEARWATER
Interdepartmental Correspondence Sheet
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10 Rick Ebelke, Human Resources Manager/Systems and Support
COPIES:
Kathy Rice, Deputy City Manager;
(;Ul)'~;J HI:
GOlVUVIIS810l\J
M:ay'or :. and ': City" Ccimmissioner~Rl:SS
Date AUG 0 l1198-:J
CJTV CLf:Mi\
FROM:
H. Michael Laursen, Human Resources Director
SUBJECT: Survey-Salary Structure for City Commission
DATE:
August 2, 1993.
Please initiate a survey of other agencies in the State of Florida with respect to salary
structures for elected officials as requested by Commissioner Deegan (see attached).
I would suggest that at a minimum we survey those agencies that historically have
been included in. salary and benefit surveys conducted for City Manager and City
Attorney "positions. These agencies are:
Sarasota
Lakeland
Tallahassee'
Ft. Lauderdale
Dunedin
Pinellas Park
St. Petersburg
Hillsborough County
West 'Palm. Beach
Gainesville
Daytona Beach
Largo
Safety Harbor
Tampa
Orlando
Pinellas County
The above list i nel udes agenCies of "com parab Ie" size and agenc.ies. in our' i ~ me d i ale
area, notwithstanding the size,
In addition to the specific items requested. by Commissioner Deegan for ,the survey,
we should include the following in the survey:
Car Allowance
,Life Insurance
Dental Insurance
Pension
Other Expenses Paid
Disability Insurance
Health Insurance
Social Security
Deferred Compensation
. ,
The target date .for. completion of this survey was set as August 6th. . Unfortunately..
this, would requfre the survey be. conducted by, phone; and I do not believe it is
realistic to get a full response within that time frame. Accordingly, I have. requested '
that the deadline ~e set for August 27th. This will allow a survey form to be developed
and mailed out the week of Au t 2nd, with two weeks for response and follow up to.
the week of the 23rd for summary preparation,
'..
. .~ding agendes. a~
HNlL/dlf ~ -
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Date '.AUG 1 '3 '993
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ClTY GLEki'\
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C I T Y 0 F C.L EAR W A T ER
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, . InterdepartmEmtal Correspondence Sheet
~
33)
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TO~
FRav1:
f .
SU8JECT~ Survey on Salaries and Benefits of'Elected Offlcla,ls.,
. COPIES: Rick Ebelke, Human Resources Manager
"
" DATE~
August 12. 1993
, ,
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Pursuant to .a request frofTI Commissioner Deegan a salary arid beneflts"survey relating to
'. elected officials was made of a number of cities in the .State of Florida, as well as of Plnellas
?ourity Governmeryt. '
.,
, ,
Attached are the' results of that survey,
We have'made no attempt to develop averages qr to make other analysis at this time.' We did
note three clUes have "strong mayors" and In those cities the salary. o.f the Mayor is
slQ~ficantly greater than the salaries of the remainder of the Council/CommIssIon..
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, .' If we can be of further assIstance, pleC!-se advise.
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CITY OF BRADENTON
BHt\DENTON, 1:IDI~II)^
(H 1:'3) -7 ~I-H-()H()O
C.\I.LEH SEnVICE :..!;'iIJlrl
: H:.!()(}
BILL EVEHS
i\It\YOH
August6,1993
r.{JP~~3 ill:
{;OIVlIVIISSlP'" .
I)RESS .
.Date rAUB ('} 9 '993
CITY CU;h~~
Mayor and City Council
City. of Clearwater.
. PO Box4748
Clearwater, Flmidn . .'J.in lR
Dear Rita Garvey:
In response to my recent letter opposing an unprecedented tax increase
for C~ties and Count.ies throughout the sixteen (I 6) County area
regulated by SWFWMD, that agency has initiated a public relations effort
to quell the growing opposition. They have sent representatives to local
government meetings making one . - sided presentations to. avert this
growing tax rebellion, They have written letters to ,each. City apd County
governnlent attempting to jpstify their increases which range from 240/0
to 670/0 dep'ending on which basin board regulates you. .
There is another side to this tax question. There are many facts which
.challenge the assumptions on which this lax is based, .
I want you to have the opportunity to hear both sides of this, issue. If
SWFWMD 'asks to appear before your government regarding this tax
increase, I would like to ask for' th~ opportunity to present the other
slde. I beUevp. "OL! ~rl1d V01.~r C()l1~tit I)p.nt~ wfll h~ wp.11 s~rved. hv H$kinfl
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me to make illY presentation, as well.
I want briefly t.o share some information t.hat challenges the waler
scarcity assumptions on which the additional tax is based upon:
,\
1. Florida has the largest fresh water aquifer known in the nalion.
containing more fresh waler than the 5 Greal Lakes conlbined.
2. Florida .receives 54 inches of rainfall per year, l~fcc the national
average and second.oJ.11y to Louisiana. Our water usage is replaced by
our rainfall.
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3. Florida ranks 42nd in per capita ~ater usage of the 50 states.
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Since. 1961, when SWFWMD was' establ1shed, ,we have given Ulem
hundreds of millions of dollars to meet their goal' of protecting our water
supply: From their own p'ubHc pronouncements. they have failed. as the
. agency who issued .the very pe~ils to take waler fronl our aquifer. they
are re~ponsible for ariy water shortage. real or imagined.
These are some' of the things .sWFWMD isntt telling us -- there are many'
more relevant points beyond the scare tactics of saltwater intrusion and
water scarcity.
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, SWFWMD logically can not.!usWY ::Jdding more staff to the 748 currcntly
. budgeted positions. or., nlore nloney to' their 104 million dollar budget.
, . While we,' ,as elected officials. tighten our belts to safeg~ard our
constituent ta.x dollars. SWFWMD has become gluttonous seeking
. outrageous tax increases and un,needed new staff positions.
. I have encloscd a letter drafted by Mr. Pick Talley, Director of tile Pinella's .
, County Water System, which oullines the myth of SWFWMDts water .
crisis and presents the facts.
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If you would like to have me address your governmenta~ body, please
contact me or John Novak, of my staff. at (813) 748-0800.. I will do
everything I can to attend your meeting.
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Sincerely,
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BiB Even;
Mayor
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caUNT,y COMMI.SSION~RS'
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PINELLAS COUNTY, FLORI,OA
PINELLAS COUNTY WATER SYSTEM
P. O. BOX 1780
CLEARWATER, FLORIDA 34817
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BOARD, OF
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CHARLES E. RAINEV, CHAIRMAN
BRUCE TYNDALL. VICE CHAlRw.N
SALLIE PARKS
STEVE SEIBERT '
BARBARA SHEEN TODD
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Mayor Wi1liam.A. Evers
City of Bradenton
P.o. Box 25015
Bradenton, Florida '34206-5015
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Dear Mayor Evers:
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I enjoyed "your comments :on. the' SWFWMD taX ,i.:lcrease.~I .'thought
you might .enjoy my prot~st 'o'~. the. technical side. o( tb.is' issue> . > "
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Yours truly,
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PINELLAS l;lOl!NTY WATER SYSTEM.
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Pick T~ll~1
Director
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BOARD OF COUN~"Y. COMMISSIONERS
PINELLAS COl:JNTY, FLORIDA
PINELLAS COUNTY WATER SYSTEM
P. O. BOX 1700
CLEARWATER, FLORIDA 346.17
COMMISSIONER8
CHARLSS E, RAINEV . CHAfRJ.4AN
eRUCE TYNDALL. VICE CHAIRMAN
SALLIE PARKS
. STevE SEIBERT
BARBARA SHEEN TODD
'.
July 12, 1993
The Honorable Buddy MacKay,
Lieutenant Governor.'
State of Florida '
. The Capitol'
Tallahassee, Florida 32399
Subject: Sobriety Needed in Florida's Water Crisis
De~r Lieutenant Governor' MacKay:
You recently addressed the Water Management. District Retreat in Tallahassee on
the new Department of Envirorunental Protection and, oth'er{ current activities
affecting Florida IS \fater policy. ,Your personal. interest' and your
representation of the Governor's office on water policy in the new department
affor.d you the opportunity of, guiding Florida t s' future .on water. issues. The
attached article in ,the St. Petersburg Times raises a great deal of concern
that,'the new department may" be pursuing water policy that, while 'politically
correct I, needs to have a very sober review. The proposal to consider water
rationing in. Florida (8 per capita use limitation) will have 'serious
co~sequences for the ~uture for our' existing citizens as well as f~ture
economic development. Please consider the ,following three issue areas in the
development of State water policy:
~
1.a~~y of Water Respu~~a1 - While the policy of the scarcity of
Florida's water resources is 'politically correct', it is largely
a myth.. Florida. is blessed with an abundance of freshwater
resources. The average .rainfall. by stat.e in the United States is
27' inches per year. Florida receives an average of 54 inches per
year. Only Louisiana with an average of 57' inches of rainfall per
year exceeds Florida's rainfall. Florida receives an average of
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PINELLAS COUNTY
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Lieutenant Governor MacKay
'July 12, 1993
Poge 2
25 billion gallons per day of water . flow into the State from
Georgia and Alabama, The Floridan aquifer, running under most of
the State, is the largest freshwater aquifer known in the, nation.
It has been estimated. to contain morc freshwater than the five
Great Lakes combined, Most of our rainfall resources. are
developed through groundwater well systems from this enormous
na tural storage feature. . Mas t of this water is available inland
away from coastal areas and potential saltwater 'intrusion. The
majority of public demand for water is in the coastal areas, where
the majority of the State's population resides. A need is created
to transport water from inland, reliable groundwater reservoirs to
the urban population on the coasts. This is not unusual in that
every major urban area in the history of mankind has imported
freshwater Ileeds either through natural or manmude means. We
Floridians import oil from the Middle East' and wheat from Kansas,
but have difficulty in transporting water across County
boundaries.
Water in Florida is a renewable resource. Unlike many areas of
the U, S., water, used annually wi th f ew exc~ptions , is replaced
annually through rainfall. There are areas of the State where
withdrawal of groundwater exceeds the rate of recharge. However,
water to recharge these areas is so plentiful that if withdrawals
ceased, water levels would. return to pre-pwnping conditions. in' a
very short period of time. The total average water inflow to the
State from rain and surface water is 175' billion gallons per day.
(bgd). The average evaporation and plant transpiration .rate is
approximately 107 bgd. The runoff available for all uses
including envirorunental needs is 68 bgd. Consumption is in the
neighborhood of 6 bgd. The scenario of a water crisis created by
scarcity is hard to support,
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It could be said that Florida has too much water. As a result of
the high annual rainfall,. the water table in Florida is very near
the surface. Florida has more lakes than any other State .in the
nation and more wetlands because of this high ~ount of rainfall.
Any use of water that significantly impacts the level at the
surface is a cause for concern.' If we had less rainfall and dryer
surface conditions, perhaps more water coutd be used with less
impac t .
In the Southwest Florida Water Management District. (SWFWMD) , the
District with the reported water shortage crisis, the average
rainfall is 25.2 bgd. The total average water use by all water
users is 1. 6 bgd, less than 7. percent of the average rninfal1.
The public water supply ,use in 1990 in SWFWMD was 443 MOD, lesR
than 2 percent of the average rainfall. Total public supply use
will rise to 685 MGD with the projected increasp. in demand over
the next 30 years, still less than 3 percent of the average
minfall.
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July 12, 1993
Page 3
What is needed is an objective analysis of the availability of
water resources for all of mans' needs, including protection of
the environment. Until this inventory of water resources is
scientifically obtainp.cl from a truly objective entity, it is
difficult to set F101:ida water policy and unwise to begin the
development of water rationing,
2, llae of Water by Flortdiana The 1993 Information Please
Environmental Almanac. reports that Florida ranks 42nd in the
nation in "'ater use for all purposes determined on a per capita
basis. A recent survey by the American Water Works Association of
member public utilities was conducted on citizen water use,
Responses were received from 1 ,097 utilities serving 112 million
people. The retail water delivered per capita excluding
agricultural t large indus trial or mining uses) averaged 180 gpd '.'
U,S, EPA Region IV, the southeas tern United Sta tes, averaged 157
gpd. The average retail per capita use in SWFWMD is 140 gpd,
Rainfall in the .District. is almost 8,000 gpd per capita.
Florida's water use record reflects. Floridians' concern for
conservation of resources.
While the statistics provided above are relative to SWF'WMD water
. users, they are comparable statewide. These figures beg the
question, "What is the environmental .significance of a water
rationing system to limit, use by citizens on public supply to a
specific amount, perhaps reducing from 140 gpd ~er capita. to 120
gpd per capita when the average rainfall is 8,000 gpd per
capita?" Is it beneficial to require enforcement of this
regulation in the face of such a plentiful' resource? Does new
business want to locate in a state that rations water to it's
citizens? Is the crisis real or is it a result of an un,friendly
governmental environment to business and consumer activity?
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3. S..tD..tJLJlaJ;..e.r Supply Agency - There is a subs tantial amouht of
'effort underway with regard to the State t s water policy, These
areas of activity include the efforts of the DEl' Secretary and. the
five Water Management Districts to, develop conventions for
consistent water policy throughout the, State, the District Water
Management Plans, the, State Water Management Plans, the State,
water policy, the work product of the ELMS Committee, the
coordination between State Water Management Plans and Local
Comprehensive Plans, and the Land and Water Integration Task
Force. This list is certainly not all inclusive. The most urgent
.concern is the enormous weight. exercised by regulatory
bureaucracies and envirorunental lobbyists in the development of
all of these issues that will ultimately culminate in the State
Water Policy. Conspicuously absent is strong representation. of
the people's water needs, including public, supply, agricultural,
mining and industrial needs,
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Lieutenant Governor MacKay
.. l.July 12, 1993
Page 4
Two examples from SWFWMD being considered for Slatewide adoption
that do, not reflect reasonable consideration of the public t s water
supply interests are the conservation rates and the per capita
limits on water use (water rationing), Conservation rate programs
apply an increasing rT\te structure as a custom'.!rl s. monthly use of
public water supplies increases. Citizens who use water from
private wells are not impacted by conservation rates. Citizens on
public water systems who have private supply wells for irrigation
are also not impacted. Even though all water use is from the same
aquifer, only public water supply citizens who cannot obtain
alternate sources of water for irrigation purposes are penalized
for.increased levels of water use.
The necond example is the limitation on water use. What it means
to the public is . that public water supply utilities will ,be
limited on the amount of water they can develop. to a per capita
basis. Great urban cities in our State will not be able to
develop the wnount of water needed, but .will be limited to a per
capita consWDpt,ion figure. All' others not on a public' supply
system will be able to avoid water supply rationing by the State. '
These and other restrictive use measures are being considered in a
State where average retail water use. is less than 150 gpd per
,person, and average rai.nfall exceeds 8,000 gpd per person., The
only real cause for the myth of scarcity and the crisis
orientation towards water supply management is. based on the
disparity between' the location of available resources. and the
location of demand. Water needs to be transported from where it
is plentifully available to where it is needed, Never before have
there been such compelling reasons for a State water supply
agency. A water supply agency would 1) serve the public by
developing water resources to meet all of the reasonable,
beneficial ~eeds of the State, and 2) represent the water user at
the negotiating table with regulators and environmentalists to
properly balance the. development of the State's water policy.
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In conclusion, Florida's governmental leaders need to take a sober' look at
Florida's water policies. Legislation in 1975 required the Water ~tallagement
Districts to prepare an inventory of water resources available for
development. That has yet to be accomplished. A clear understanding. of
Florida's wealth of water resources would reveal the absurdity of discussions
of rationing water for public nse.
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Very truly yours,
PINELLAS COUNTY WATER SYSTEM
P~l~~
Director
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Attachment
cc: Pinellas County Legislative Delegation.
Pinellas County Board of County Commissioners
-4 0&/05/9n' - 06::ln 'ZS'813 987 6720
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SouthtvestFLorUia
Water Management r
2379 aiCQa SfTE>et . P.rooIcI'o'i1~. FIQ(lOO 34609-6alXl . 1.800
C9Od) ,,,6,7211 . SUNCOM 62B--4160 . T.O.O, Number 01'\'"
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COPiES lU:
COlVllVlISSlON
PRESS
Date 'AUG 06 1993
CITY CLERK
E.\CtJ/ence
Through
Quttliry
Service
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TPA cmrn AFFAIRS n'lAo-lQ2. ( Q>IV\O-i.~
July 29. 1993 '
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This leller was sent ~ alllocU i:overnments in the District
As you may know, the Goveming Board of the Southwest Florida Water
Management D1stri~ has teatativety approve11 1ts fiscal year 1994 budget which
talb for an incteas~ in. prOptrt}' taX levies. Tbe ovwll proposed budget, which
enc:ompasses Dlsttil;t-widt opmtiDg tundJ, :Basin Baaed funds, state and flU1eral
gttnt money, and lhe proposed "New Water Supply Fund," wltJ go from
.s104~260,06L to S123,9&t.460. : .
1 would. like to taka this opportunity to provid~ j'ou with lOme background on the
budget a.n.c1 th~ proposed tax increase.
. The. UJC[e;se represents funding needed for developing' n=w or enhanced Distric~
pro:rnms. Approx.i.nmte1y 9S percent or tho mU1age increas.e is attrIbuted to
new or enhnnced 'MIter resource development proeroms. 'Ihes~ programs are a
necessary investmeJlt that will provide safe and adequar.: w!ter supplies for our
citi:l~ now and in the furore.
W1Jirt kind bf progress wU1 be made with these dollArs? Programs J.nc1ude the
d~YI;IQPh1ent of alternative water supply sources, improved flood. contrOl and water
quality plans. public cdutatlon and outreach programs. and ensuring the
compliane= of the District's rules and regulatIons. Keep in mind. Ioea!
gOVet'DmCJ1ts partic:ipatCl in our cooperative t\mdiDg process a.ad that the
implonicntolt1oJ1 or tbese progr2lm reprcsW1t your w: dollan: goln~ back into
, projects for your colD.Il'lnnity. These programs :Uso-symbolize the imporu.nce tbt:
District has placed on the iutur~ of southw~t Florida's water supplies. .
Most significantly, the S10 oillllon New Water Supply F\lQd will be esrablishe.d.
~ money will be.zvailable 10 local gov=nunents and orher major water USets to
as~ there with thelr water consen-aUon efforts. CUJ:t'C,nUY, tPcrc: are not enough
funds llvallable to provide for fututt Waltr supplies in lhe n~essary tittle frames.
This ~.ne\V Witet- fund is to be used for proje::rs such as making reclalmed Water
morc avanab!e., misting in rcgion3;l~g water supply systems, developing'
additional suppli~, and iar agricultural c:onsecvatlon programs. The District will
develop 3. masw plan on how to allor;aw tbe New Water Supply Fund.
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AUG 03 '9~ 19:se 904-754-6879
TPA COllY AFFAIRS
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SWFWMD 'BUDGET. (Condnued)
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, How mu'ch will the iocrean cost the .uxpayer rJ1u yea:1 For example. if a person owns .B. S100,000 home
with a $2.S.000 e~emptlon, the cose would be tho followinZ in these Basins (see 3aacb.t:d map):
... ...
hsln, FV 93 Cog FY 9~ C~t FY 94 Ync:rea.c;e
Alafia River S32.18 $4,4 .48 Sl'Z,aO
Coast;{ Rivers 34.28 42.83 8.SS
Billsl)orough River 31.42 43.28 11.85
Mana$ota 30.45 39,98 9.53
Nonb.west HIllsborough . 31.58 52,96 21.3&
Peac:e .River 31.3S 4<>.22 8.93
Plne11as-All.clote River 39.45 54.38 14.93
WiIhlacoochee River 42.60 53.48 10.88
The District is com.mlned to f1l1dlng solutions th.t safeguard and guarantee futuro water S1lppli~, Wo all
know thQte is B price for protecting and providing ,wuter to CUI" residents. It's an inTestment at
npproxI.matdy three to five dollnr$ a m.onth thnt ultimately supports our economy, our tnl'irOJ1J'JWlt and
, Ol1r' J1rtSlyles.
I think it is im~rtaDt to note: that the Distl'ict..widc millage dccreasCd twO years in a row - fIscal years 1992 .
and 1993. 'l..:ut ycu's'toul budget was reduced by 12 percent from the prcvJous yc.ar'~. Over the years. the
. District has made significant stride.s in cutting eoS[S ~hlle not reducwg SUYJces. However, this year
representS a time when we need to make an important invesuneD~ ih the tuture.
You may also be interested in .knowing that the. Distrlt't re=ntly receIved the resultS of the Governing Board
initiated efficiency stUdy which was conducted by the Il12nllgement consultiDg firm of KPMG Peat Matwkk.
A .summary of me fmdings Indicztec1: the DiStrict is both efficIent and effective in carrying OUt ItS mission;
the managemeet and Staff pt'Ovid~ ~ubstantial expertise and diVersity in water management issues; and it's a
great benefit that the Basin Boards have the ebllity to sponsorJocal and regional projcets.
You are invitw to attend the pubUc hearings on the :proposed budget and tax increase. The te.owivc budgec
hearing is scheduled for 5:01 p.m. OD September 14 at the DistrIct's Tam'pa 5etY'(ce office Jocated at 7601
'U.S, Highway. 301 North. The :final declsions' wW be discussed at a public hw.tng on September 28 at: 5:01
p.m. at theBrooksvillehcadquB.\ler~ located.at 2379 Broad Street (U.S. Highw,*, 4-1). You may also attend
upc:omln& Basin Board meetings (see attached. :l:chedtzle). '
I hope you agree with and can support our effortS to invest In programs that secure :fuNXC water supplies.
l?lc~~ call me If you have any qUtstlollS or conCerns abOUt th~ tentative budget or ocher DisttIct issues.
Sincerely I
}letcr Q. Hubbcll
Executive Director
EnclosurtS
cc: COmuy CommIssioners and Administrator
Clty CouncU and Manager
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:zr81~ 987 6726
TPA COm! AFFAIRS
III 004
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'PINELLAS-1\Nc:::LOTZ RIVER BASIN BOARD
Budget OVorview
Fiscal Year 1994
Budgot In Review
.. . "Budget f.igureo are tentativQ until final approval in September.,
~ l1.2! ntfremotlQ
BlX1slot l!11hge !IllSgat. Ji1lla9l !lJdQat.., lUJ.1.Boe
P-l $12,413,837 .204 $13,ros,6SS . .2.95 $1,191,818'" .094.
-------...._--_.---..._~.._.-..._._--....._:-_..-.._-------_...-.._-_..-----....--.-""-.
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D1striat..vide
Opu'atiDg , $42,5713,999
$4,289,)01
$46,968,306
.3~5
.013
.322
''Hell WlItGr*'
'IlJIQ ,$10,000,000 .092 $lO,OOO,Oc;o. .092
.._____w___~__-.__~~_____~~__.-_______________._w___.~.~.~-w~._______~.___..____________~~___~~..____._____"~~".__
mnr.s
P-J. aDd
District-wid. $35,092,836
0puat.1Jl,g '" ~
.526
$'L5,4tll,125
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.199
=-ol
.$70,573,961
.725
--
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Cost to Rosident
What does this mean to a propli:rty owne= 1n,tl1e Pinella:i-Anclote River Basin? . A h0lIl8owner
.living in a $100,000 home which has a $25,000 exemption would pay $54.36 for Oietrict-wicQ
and Basin budgets in 1994 ---, a $14,93 increase over the previous y~arl s cost of $39.45. "
New Projects To Be Ft.u1ded U1 FY 94 ,
The P1nellas-Anclote ~ivBr Basin Board is pl~nning to fund 17 new Cooper~tive Funding.
projocts for the upcoming fiscal year. ,These proj~cts demonstrate the investment into
protecting and pre~ervingfutur~ water supplies in. the pinellas-Anclote River Basin , I
community.
P"A Basin Pro1ects~
Tierra Verde reclaimed water system
L~90 Phase V ~eclaimed water system
St. Petersburg aquifer storage
. Dun.ain brackish water developm~nt
Jay B. Starkey Qducat~on center
Mid-Pinellas compr~hensive watershed
managament <
Trinity communltiQ5 reclaimed water
South Pasadena reclaimed water ' ,
south Cross Bayou reclaimed water
,Tarpon Springs ~ecll11Jnad water
Gulfport ~tormwater ut11ity
$ 710, 639
1,202,139
104,011
137,661
, 47, SS4
1,300,100
117,350
47,639
2,661,639
102,139
39,460
(over pleasu)
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08HIS
"a'813 987 8728
TPA CO!W AFFAIRS
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'P-A Basin P~ojectu'Cont.,
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Pasco plwribing
'Pinellas Trail
Weddoh'X81and
New Pert Richey/Pasco interconnoct
Resarve tor lakes restoration
Reserve fer joint Pa:sco/Basin
I
retrofit'
. Xer ~lill::aplil
$ 2,007
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750,000'.
100,000
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.$9,498,417
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flomparison Tof All n' 194 Basin Budgets and Millage Rates
,-BAsins r~nked from lowest to,?i~hest millage ratas.
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:FY 94 '}Ulle.ae
n 94 nuaqat,
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.~P9aca River
Coastsl Rivers
Hillsborough River
Alafi~ Rivel: ' '
'Ncrthw8Gt Hills. .
Withlacoochee River
PinellaswADolote.River
0.3.06
o .110
0.144
0.150
0.166
.0.279
0,266.
0.298
$ 3,~51,334
2,869,,133
'2,294,101
3,108,269
1,209,G71
2,668,329
2,94~,16G
13,605,655
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$31,749,676
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