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08/20/1993
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J. : ,",:,','~: :,~~.>.,::,',:,'t.!~,:'{.~'" :,:>i,~'; :',(~ ' . ~ '''' , ,'.', ,..'" " ,,' ',(;';., I ,:'{; , :,: ~f..,,'..: ' ,'; . "', :.;;.', .~; i ~:\~,::",;.",',:~,:.':;":;.\,~,..,',;',~.; .. '"I lj'{'. . ... -rj" .' ,;~>~,,\:':::':'..:.,;'~". .....,l/:~. . c"'" .,,, ,.,.\ . :'1' ,:~.~:.:\'.".~{. :':~, r. _ J' ,.:;{.:.~.~",~,..i~~:'< , c.'~'j ~ ,.1 ~'~'.<.t ,,~/',,;, .',';' ..J 0>' ~.:,.t ::~.I::.'.."" .~l : i._ ...~ f:L. ',f,.".' ,",' ,,'..';',.. ",'., ::.~:::,~J,:~.~.',.:!,',.. :;J ~i J i, . _:;T'~.j-. ,( ~,.' '~'T ,'; .. .. -I'~: ~ t~ ,.;J ,\~'."c~<Z~i ,I .' '1" , . \,' .' ,l. ';:. , " , , , ~ " . 'f <; ~ c,,~ . .. ::.. c ,T ~,' ,'J, ,,': '1.1; , " . " .' ~. ' , " t' lc " ", , J " ',i- ;. AGENDA Special' Budget Meeting' '. August 20, 1993 ',' t10:'OO A!M. ',' ,t J . ~. " ,(C I, ./ ~ ( .. ': ,', .' , " " " " " . .. , ' " " I. Call to' order -, ',' . 'f . ~ ~ . ;: ,f t, ...., ~ I " , II. Computer Information S~rvices , Presentation , : . ~.; ,C.. . r.'\ , ' , , " I.. .t ,> ::. /'. Ill. . "8~dget Advisory Committee Discussion '." ' -' ' , '. . .' " . ' '. ~.. 't >( f 1. .. .. '; I ) ," ,I , ': ;~.. : .1,., , IV. Police' Op,era~ing Budget ,: . '. ~ T . , ,I t'T . . ." ,. > .~ .i,. .1.. " , " j' '1 ~ '. . !" '1 "';; ~ ',,"> " .: .. ./ { '~ V.' . 'Pub'lic Works, Operating Budgets, .; ('all, funds) , ' '.,' 'r- .. l". .' , ,.;. ~. . c"I, , " r, " c; \'". c'<1 ",' . I' :. :~; .' ./',C' , r ': " , ,,' (. . ~ . .', ..,~ ~~.~: 1 . ;, , VI: J Adjournment (, '.f. I . ~'.' ( i' , ..I.J- ',. , , 'l' .. . ~ 'r" r ,~ . ~ ... /: '. ~ .' 'I' '/, ~>' ,: J ,', , .'" " ." " J' ", . ~;"', . .1< ','j " ,', ", } ; ..c '" :::~ .1' > ;" '~;':') . 1. ~:~~ .~ " , 'I "J ,'C".' t '., '. ' " " . , ,~l j c .' j' , ; , , '/ " ,I '" " 'i' ! ., . " . " .~ ,: .'. ,.f " ,J I,: , .. '), " j, " " . : "I ( .. , ~ " ,. .. 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City of Clearwater - Specialized LAN' Based Applications . , D rt t p N D . f ~ ' l, I ~' eoa men rOQram ame escriPl10n Bldg Insp Comply Code Enforcement Tracking Cornerstone Building Permit Tracking B&M Work Orders Work Order Tracking Inventory Inventory of Air Conditioners Clerk Microfilm Index Microfilm Tracking Program Cemetary Cemetary Tracking Document Document Tracking , Property Management City Real Property TrackinQ PCAnywhere Remote Support Software Procomm Plus Communications for access to Pinellas County records .' ARMS Record Center Management Isys Document Indexing ContracULease Contarct and Lease Tracking eM Goal Tracking Employee Goals Tracking CIS Time Tracking Employee Work Tracking Aldus Pagemaker Desktop Publishing Freelance Graphics Presentation Software Corel Draw Presentation Software General Services Electric Bill Tracking City Electric Bill Tracking CrossTalk Communications for access to GTE for Phone Bill Tracking Engineering Microfilm Index Microfilm Tracking Program AutoCadd Computer Aided Drafting EnvirnlfTraf Eng Performance Tracking Employee Performance Tracking Fire Microfilm Index Microfilm Tracking Program HRlPIO Core Gateway Gateway software for Macintosh access to Unisys A4 Payroll Program Legal Westlaw Legal Research Communications Library Acquistions Tracking New Book and Video Tracking Q&A Family Resource Guide Database Long Center First Choice Simple Record Keeping (ie Schedules etc) Calendar Creator Creates Calendars of Schedules Registration Recreation Tracking Marina Microfilm Index Microfilm Tracking Program Slip Rental System Marina Tracking Parks Registration Recreation Tracking Revenue Revenue Tracking Arts and Crafts Recreation Tracking WP Presentations Presentation Software BannerMania Banner Creation Program Org Plus Org Chart Program Calendar Creator Creates Calendars of Schedules Print Master Presentation Software Pre Payroll System Employee Tracking .- Utility Bill Tracking Water and Electric Bill Tracking 12 " , ' , . i' /. ...., .i' . " " ~ ... ,1. : ; ,l)J r ::\ ': " , ' " '-, 'j '. . ' . t 'I . , " . , .! .' . , r' " ,"~. " ,., . : ~ J. t '..,. . , '\' ., ,- ., , . , I ' . ' (.;:.ri~:~~~ -: ., 'L'- :" ," t". / .' City of Cle~rwatef - Sp~cialized LAN Based Applications De artment PAD Police PW/lnfrastructure Purch/Gra hics Solid Waste , ' ", ' i , , i , ! . , i I I I - . l 13 '1 I :'':. .. J" , ~;!, ,'., , <,~, . ~ " , < f ~ , , , ~t?,:,} "',, ..:' '" :",' , ',,', , ~1ti':"': '" ',',.. ; , :~,. ;\ ~~};~y,< ,,: "",. :;')~ '.' '. >~-' . . t,_ , I .. I c' " i ~ . , , , " I ; \: \ City of Clearwater - Software Levels t I' l or IDB BC Ice o us u IDlan orm 00 arvar Bldg Insp , 5.1 , from PAD nTa rila n/al nla B&M 5.1 3.00 n/a 4.2 3.0 2.30 Clerk 5.1 3.01 n/a, 4.2 n/al 2.00 eM 5.1 3.01 2.2 4.2 3.0, 2.11 CIS 5.1 3.10 2.4 4.2 3.0 3.00 Comm Rel/Gas/HR 5.1 3.01 2.4 4.2 3.0 3.00 General 'Services 5.1 from Fleet 2.4 4.2 ,3.0 2.00 EnQlneering , 5.1 3.01 2.2 4.2 3.0 3.00 EnvlrnllTraf Eng 5.1 3.01 2.2 4.2 3.0 3.00 FinlBudget 5.1 3.01 2.2 4.2 3~0 3.00c Fire 5.1 ' 2.00 2.4 4.2 n/a 2.30 Fleet 5.1 2.00 n/a 3.0 n/a ' 2.00 HRlPIO. 5.1 2.00 n/a 4.2 n/a 2.00 Legal 5.1 3.10 ' n/a n/a n/a nla Library 5.1 3.01 n/a n/a n/a 2.30 Long Center 5.1 , 3.01 2.3 n/a 3.0 3.00 ' Marina . 5.1 3.01 2.3 4.2 nla 3.00 Parks 5.1 3.01 2.3 4.2 3.0 3.00 PAD 5.1 3.01 2.2 -4.2 n/a 3.00 Police 5.1 3.01 2.2 4.2 3.0 2.30 PW/lnfrastructure 5.1 3.00 3.1 4.2 3.0 2.30 Purchasing 5.1 n/a n/a 4.2 3.0 2.00 Risk' 5.1 2.00 2.4 4.2 n/a 2.11 Solid Waste 5.1 for Win 3.10 1.0 for Win nla 3.00 n/a Training 5.1 3.10 2.2 4.2 n/a 3.00 Utilities 5.1 3.00 2.2 n/a 3.0 3.00 PO Vice 5.1 3.01 2.2 4.2 3.0 n/a WPC 5.1 3.10 2.4, 4.2 3.0 3.00 , W d rf t WP Offi L t M It' I F t I H d -.., '~l '. ,) " ,14 " , , " . I ~. J ~ ;<:" .,~ ~ I ' . . ~ 'I , . , , i,.... " ' " " , '. ~:f , " '(', '-. l ~ . > , , , , , '.~ 1 . C'. r . .. C ,\ ;:' I', ' , . ... ~...., , c!:. .; ~ , ,~. ~ I . .' el'l .. C ,'c' ' .. " ; i;:i/r,:.:,..""" . ~:.': ... ~o / .' . ,r. ~Ut:::>:::,'>'>"'; :" .,": :,' ',( ~;.: . ~ ':' ~ \"lC" "I, + t i . .;: . .f. ;', -i . , ,. .< .w. I I'; :.....,. . ":~',;~~~:~ " , ' ' , , '., ::- I ~ ~', ' .,::; :~ '.; ~',. '1~ ,~ ; . ~ I J. ; , , ': I~<' .- '--. < I~.' ~: ~' . ':..:~., ",:.',., 'J ,,' > ' . ~:', ' ' . ~ ,.,. , . ';.:",', ~ ~',..l, ~,\' ~" i~;~~'" c"." .: ... ' <' .J 1.'- , . . /, c:~ .~. >.. : ~ >~~:'.: '~,"..:'.:'j:~ :", >.' ~/(~' .. :p~ '. , ';, ~" '. . ,~. j ~ . ~. . ;'>~!:,;:': '.: : '~.' <',:.,' ,::' ,:'< :. \" " ~'., ' , ," I . . Ie ;t ~:. :. ~:' ,. .' . ; f: ",' . I ~ . c'. .~ '. /' ;.t 1 '. ~ . ~ '. I',. ~ I..' ,\' , , , , '/ 't t' ". . Ie :. t 0, , , I, '. , . I . ," ~ ! , . If. :. , i , ' . " . , , ' . . '. I. '. . " i , , , . , ' . r' . ,.> " , I ' ,. \ j} , J I ; " , . . . , ~ '. , )' ., . " '. ~ . I ~ . . c , , c; c . I '. 'I: . nT -': 1 r ,,'. ,. " T:'. I....;;,; " T I" . '" c ~ :i. , \.L ;1it~'~~~ : I " , ,. , .ll ,c " .< , , " ' , ". I ; . , Gty of OearWater Novell'Software Status . IJePartmnt!Server(s) 'Oty HalIAmex C.I.S. " Engineering Envlrpnm ental Parks' , Building Inspection pAD Risk Training Current Novell level Original Install , . , last LPgrade . r , 3.11. 2.11 3.11 3.11 2.11 3.11 ?11' 2.15 , 1 0/90 1,1/88 10/92 11/90 8/87 , 11/87 4/90' 5/90 5/91 11/90 , . ~ 6/92 12/90 7/93 ", oiY Hall 'I " , '. ~ ': ,: : " , Human Res.. ;'. Legal' , ,"Fin/Budget City Manager Clerk 0theI-' lOcations' " 3.11 , 2.11 3.11 ?15 2.15 , 10/90 2/89 5/90 5/91 12/88 6/93 0 1/92 3/90 .. ' "';. ~. Purchasing Utilities Marina Fire' , , Police/PD1/PD2 ,'Police Vice " . paR Long Center' , , "Fleet ' 'Gen Svces' , . Gas/Comm Rei . Infrastructure ,Solid' Waste Library' " Building & Maint 2.11 12/88 2.15 9/90 . 2.15 4/90 2.15 1/90 ' 3.11 6/89 '3/93 2.15 11/90 4/93 2.15. 12/90 2.11 3/88 6/92 2.11 12/87 6/92 '3.11 3/92 7/92 3.11 11/88 7/93 ' 'j 3.11 6/92 2.15 ,5/91 ' i , 2.15 9/90. .' . , " , '...1 i I , '! 'I f ", ~ ,'. . , ' c j . " , . I . . .'T I J:, ' )' ' o PRINTED ON RECYCLED PAPER " ",t ~. :15'1 .."'.. .... I I~ . , ' ., . ~ " . ~\,"::('., :.... ~:,:}'C:.;,~I;:,\~ ~f ' " ,.", .l. toJ.)\',;:;. ,-,.~>'..:.,,' .'...., ~...,. ;;~';i~l. ,'~t \ ',,' :\c... ',*,', ! ,,~) (:1J'~";II. . ., it . I t '>'~'''''I. ~~:.~::,'", i".".::.',..,., '",:.;~':..:/t~, t...J,tJ:;j L ~.: l r. . . .... J} ifJi~~':~~t~>,:!;'::':;;;;\ ';,::~;"N,,~~.; tlf..., ~ ~",'.. lt~.~ + ...", <';If' i~~.:.;:~I,..' 'r:'~: :;{' .~~I '. .~l I~');";:: ~~<<: ~" ~':' ] .' . ;.;,~ ( \ r. '.j Ij'" ,,' . , I' I.... "of':\~{ .r ". . ";/ l .~ l: ',' '., " .:.) ..: ; ',' > .- . , ~:" /",' 1+..'" . . " ~ . '~ ., " ~ T' ~ t:. .:. ,. ~j't:,<,.. ", , , ,1' " , " , .' J " , , , " :'.o't:. ~'~c". i ! ' ':' j ::, r> .:- ,. (; 1J , , , .. ','r ,. " " . ~c . .. '1'," '" t.-:'~ ~: . >~ '> . I i*?+~~, ,;,"j,: 1:',; ~;: ;::/'~, . " I! ," I, .', .' . ~ . '. T.J , :: .: ~, . , , ".' ... ,.;. ,'". f!' :.' oJ '~ " ~ . , ... . " , '. .' " /, , ~fEMORANDUM CUP'EB, nt. COMMlssrON' , , PRESS ' ',Date 'JUL' 09 1993 , CITV Cl..fH1\ , " !.' p" " ., J . . ;. .~ . /;y.: .......:\.:... ':TO: ..,'Kr<.: ",~M\ ...~, ~.n 2. ;.~~~.:~:;:': _:.'.r. J>:"":' I .' .,,;. -. ~:~. '. '" DATE: .. "'r.' ", ',FROM: Mayor and City Commission '. Ti,na Wilson, B~dget'Djreclor ~ Budget Advisory ,Committee ~ Mission Statement 4. . '" .~ . SUBJECT:, , , July 9t 1993 : , ;', .f .. '.- . ,..' ,- I:". '/1.' ' :' 'I'. " I '. (. " , 'Attached is a'n agenda item denning the purpose,' goals, 'and procedures of 'the B~dgel Advjso~ 'c~minitt~' ~hich . , ",vas approved by lheComnUssion on 10119/89,' " " ' . 'The Budget Advisory Comnuttee ,usually meets on a monthly basi~. The CO~ltee's last several meetings we~e Febroary 25, March 19, April 15 and May 6,' and th"e next scheduled meeting is' July '14.' Meetings usually last . approximately two hours, although at the'meeting of April 15, a motiori was presented and the Committee approved '~at no meeting last longer than one and 1/2 hours., " , '. ," , . '.' ,") e, '. ~ I , ' , " " . i!' ~ .' I ~ i ~'I , , " 'J " I " ," j . " 'I .1 , " , , " :t.o' .' , , " .':"t " " , . .. " 'I . ' .' " . ~. ! '.', :' , , .~ ~.> ,}," .' .', , '-I" ~ " , "<:. ," I p" f, T,I.'. .. ,", J.:,,", , (, . . ~ ~ I \ " " ," .!" )'... <.;. " " !' '. ' . ' . . .'...., ~{:,t:~:'~/l\"(\',-:'. ';;I,~'~?~:'>~ 35i,; tht.,., ;'.oj'., """ " >.. 7(;Y',<~,~':;,~'<.',:,>,' '" ::'(;': .I~t" \' " , .. ,',,' !!:!~~~,'(<:;'. '~:"'\" ;.~?/~tl! ,l~" ":l ,,'" , '" "",, J~~;~~i:; 'L\: :;::.:".,::'..,. ,c :~:;~~.::j;t ~jr,.i".. '. ' .. J'" .. '1''''.;',- !p...~,..~.,::~: , t~~~, .? '. "0' :.'. . .. ): ~ ':f: ~a''''<f,' "\'1" .. 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'~l':,): 1~~~~ 't.:O ....1."(..,,; ", J~. ...,::t,~ l~t ,..,1. .1~i.~1.J ~.<,I:~ :~~r;.f;~ ..K';-'. _~:.4f';1 ..t~ ~'''1.i\tt.}~i''~ I.i~~~'~~~~t: .".'\0.,"'-'" ... ",,~.},',.:,..;~d ~~ r::..1"!!(.... ,. .' ,~.. .':.~111..' ~"i .7"~}j;:~t;1;;1 !.,,~...~~~...~.. ,.....i')~..~k"t; .... ~.-::....t~ f......... .~...~...... ~~;~~ ~~~~ : ~..~.~'!j,~.:>...,:J .:r;.~~..~~~~' J tU <~-:r. .......\,~ . _IT,' ..~L~' .+...~~ . .:J~"4 ~.~t,." -""':'1 .,t.. :(~;...;Jt \ oj ~~ ".IJ".~J. 'c;~;;~.::-:.$':..~ ~..~ : ~'.~ ~";.. ;::71 ;,;,!~~t~l :t...~j'; ~'j :':~ :1:'t:;;~J,~2~ <.~':~~:g~J)~~ I' ':",'iI.~"'.l '. ;.,:,.\"I''::.~ ',11 1- ,.' ~ "j;':', . .' '-'.., ,\,\. ~ t ;~;:..:~: ~{~L': ..:~+ ;.:(;.;~~JJ :~,i.:';~J\.j .: i'" ::: 'i. ,; f..~': '~;,:~~~~:: .;; I~' : ~...., ~ ,," ".. .. ... '.I.~", . .. .. -- .... . , . Aoenda No. Meetl ng Date: MEMORANDUM TO: AS../ The City Commission of the City of Clearwater SUBJECT: IOf\9/09 BUDGET A~VISOR~ COMMITTEE RECOM MENDATION: D!scuanion and direction to staff. Approve staf! recommendations for the reformulation of the nudget Advisory COll\mittee and adopt tho proposed lI\i9s1.on statllm'lnt and goneral rules of procedures for the committee. Adopt Option ~1 or '2 regar~ing membership. C And that the approprlatlll offlclols be Quthorii:ed to execute some. BACKGROU N 0: For the past oeveral Illonthe the City Commiusion and City !lta!f have been discussing various options for the proposed re-creation of the Budgat Advioory Committee to include the adoption of a formalized mission statement. I\fter indiv1.dual attached Mission Goals, Proceduros HemberG) has becn dtscuso1.on!l ....ith City Stlltoment (tncludinq and ':;uide lineo for developed. CommiSG ion. membo rs. the II S ta tomen t 0 f PurposoJ, Appo in tme n t of Commi ttee In order to provldo furt~her guidance for Budget Advioory Commit- tee lI\elilbero, tho bt'lnic budget procoDs calendar is also included ....ith notati~nB/!Iuggcstions for Committee invol~ement in the budget. procoGs. The ability of a ne....ly formed nudget Adviuory Committee to play II moaningful role in the formulation and revie.... of the , 990/91 Budget is contingent on Commis5ion adoption of a dl.rcction for the committee and the timely appointment or members. Commission Disposition: 1. Ap~rond II Rl1Xlmmllldld/R.,I...d/Condltlol\ll 2. Continued to ..... Fo! low-u p AcHon; Submitted by; -6771 z:i?t:.' City Mor.oQer D Affected Portles NotifIed of MeetlnQ ro Nol Required Cosh: N/A FundlnQ Source: o Capital Improve- ment 8udl;Jet CJ Operat1ng BudQet CJ Ot her Tentative Calendar (2lAltochments; COlTJT1ittee Mission State- ment Adverilsed: Do..: PaPlr: ONOI Requlrld Date a Sequentlol Reference OrI9In.J~I,?}l_ Department: f3!> A~rative Services CJ None Appropriation Code ~ .i.J ~ ," .' " \ \ :i~ ., t. " " "'~' ~ I, " " , " . ' <,"}. J" L .iJ d' >:~ i. :' ,', , ' . v ,'. ~ ;~it'" 11 . ".p , . ,. ... ill. ."-. a:. (~... .~ ...c.'_, ;;t:: ?'j " "" t , ;K~. ~ ~,.:\ .". ..)'~ tt::r.,.7~7' "I'~' U . t .~!; 'r (\"/jt~ ,.-...Ti-:'. . J .~" ~.~ r~.t ~ . {~.... ...., L"""J,'~I" !:,:?! ..'Jo'lI, ~/.flr1t~~' ~t~~~ ~~~~~ ' ~:~JI:~ ;1,"'1::' ~~.,. ~:;~(tl'A i\jt,~~ i.%~~~~ ~I~.:.o'if~' ~ .'ft""~U · (..l,rf1 l~J"~~~~ ll(.,,~ ' .of, .. l' ,'~ ~':;~;5!.t' [.~ ~Wok< ;';~1ilr~"'l::' !t: ....~-.... r.ft~~'P:1}~ 'c::y~:::.v. r'':fa-\'''~ , 1,,'~1i'~~' _:;'i'~~""l ~"''''~''''~: , :'!~"~J.~~w. I";.; ~.~.:4.t... '\~~/;'~~t:G "" r ... 1 ',.;1 \~~", ~ ~~I'~"'''~~' " ,,"<'. 'I" ....,~.'l 1.1'...1~t ',_.. :;'~::}dir .....,.'...1"':( ,.~~::"ir~:: ' . :f..b~ri~ ':~:,:::~:~r1' :;...~ ~~ ~~~ J: :1!~~1 , . .... ;:~~;jl ,t.... ::.-:- , .?<~~~~ ;0' ~ ~~~~ r.~.'..~ ., f ~ ..' I-r~" ]:tL}~' :'''~'~'1': I,"':'" ..4.... 'I i::~Pf..'.~~~. r " I-o-'.~. r '1+-"; ril'~". l }?~r; f'". ~:~:.:~~~ I ~ I_.,.~ l;~~!I~;< '~i J~;. ~~ ,\. t........ .r~ "l.I.1'. . ~.~~:.'~: ~:~~ , .~!tt ~ f ~.~.~.. ~) .i.~ :,!j()~ ,{I 'l~6r.~ ..' , ,,""' "11~~~.l,.: , . ~ "!.,' \ . ..... ....h1 '.~ ". .>- . ~ :" .'11I" t. .:l' ~~ ~ :.1. ::..~.. :' ..l~ / :~ I ,.."",In.. I'., · '" <, :: "~1..'i" :~;'.Y>~;{7~: " " OUnC&T ^UVlS0~t COHHITT~~ .'1 HLuoLun ~tAtu~ont 1 . l'URVOSE Th~ CLty CommLnglon du~m3 it d~~Lrabl~ that thoro bu a Cltl:ons'DudqQt ~dvL~ory CommLttuo for the ~ucpoo~ of r u v L \l 101 L n \l 'd n d maId n", r 1'1 com m It n d i1 t Lon 9 t I) t h,t C L t Y , COIIUnL91lLon wl.th rUllpl!ct to tho,l mun.iclpal budget.. Subjf!ct rl!vl.ew 1011.11 include, but nut bl! llmitcd to, the CLty HanagerlB annual rucornmundod bud~ot foi tho ,CLty of Clearwater. Tho CommLtt';!tt..wLll aloo addrcli,s, .and respond to budgetllry-typc matters re(urred to tho CommLttop by tho CLty CommLsslon. 2. ,GOALS To make recommundatLons: to the City Hllnal]l1r' And Cl.ty Cornmis8 Lon on pos s t ble new reVenue !IOU rces ilnd or alternatLve funding sources. To anai,YzQ ClearwAter's ,serv!.cos to Lts ctr.izen.'s And make recommondations to the City Manager ,and ,tho City CommLssion toward improvLng the efnclcncy 'or effectiveness or th~ service dell.very. To' revLew the budgc t proculls and maku recommenda- tions for incruaslng citizen awareness and partLeL-. patLon Ln the City budget formuLation. 3. PROCEDURES Staffing t" the CommLtteo' uhall btl, provided by, the City Manager's Office ~r desLgnee. All meetings shall be hold in City HalL and subject to the State Open ~,e{:tings 4nd' Records and mLnutes sh~ll be kept. ar<: Ac t, ,It shall be the duty of the City Manager members of the Oudgdt hdvLsory Committee of any proposed change~ or amendments to to furnish with a copy the budget. Recommendations tran smi tted tp regular meeting of the Commi ttee sha 11 the City Commlssion or budget worksDssion. be at formally Its ne:(r. Reques ts fo l' in forma tl,on sha 11 be by cons ensus of the Committee al\d In keeping with r.hc Commission pol icy. S t a f f pro j c e t 5 l' e q u L ri n g m'o r e t h a n e i 9 h t hours of ':'Iork must be approved by the ma'jority of, tho City Commissioners. 'I' t >, " , ' 'i, '. ~ .~.. ,J. \... ~ ~\ .' ~, : '.\ ! ~ ,':.,!: ~ / ~;. .;;'. ~F ' 'i/(;" ,,' ,);" 1'1 I ~ 'J:.:; > '. 1 ~r:,~,;,'.~ .~":',;',,;' /,~ ',':' r . c .,,' ~ ~,..~".";\".,,.~~.}>,; _:. '. " . :.,'. ,t..,..,., ~P,}hd..~.I.I: ~ :':~~/:"'!"":::"~:'.'~"':';";::~""'~'~:'~ :.,i:." <. :..",' ~ ,.."~: ;~ >', , ~ .,'." ,', : ,..{~::% '~(~~:,~ ':~,' . ~" . . " t , "~', " c:'"< ... 'l " ~ '. < .. ,~ .. ::1' : l't'~ " ,< ,I, ,! ',1;:' ~ ~ " , ' iY', , " " , ; , . ~ . >. i ::."..> ~. ,. + i~,': t ." ~ ' " ' t i. '.' '. 1\ l' I 1 ". , ", 'i, !t;; . . } ~ .t .. '1' ;j " " (! ,J . 'J ,~ " ' , , " , ' " 'i , ' " ," '/,' ,;1, v ,'. " . , ~ ' r' t, " , .t~;c_ III -_.~~~..:tU~~.ItMIlI_-":"'~~':,J~lii'~~~f'~~~."i, f..'~' .:~'::-".~'~l .t;VL~i.:!';~'~~tlt+:;:W~,:t..f.f .~ V: '.' ..' -' .' , " , , . " " .. " ~ ","c. . . ~ , I,' ~' . c" . , ' .',-\ ' " , , :\~r\~ I;" , . ~~"~~, ,'~~ ... '~' ,I' T. t. t.....\ 1".(,1,' ~~.... . , ~~~'\~,.~ .<1 __ T, , !/J'; ~')'l y 4' " . I,',>, I ~ \ .TI~~~.:: '}' ,fj\/::,/,<, ::., " ,.,.. @: ,..,':)! 1:.' '!, " . '. ' ; '; ,I; '#Ji:!,'/,:,::-:'/" :" ./:" '';\' ,I;., ~{Pfl.f...', I. ~. I~'- ~l~t.t"ltl"'."\' I. ~.~ ~:i~ . ;',~j..:'... :~. fc itH,';;;,I ' ' f~rf~~~:..J"~'\' "'h"-'.~ I ": ,'.r l~": :,'. '" . ,i::<;,\ ~:(',..~ . "I'. ',\ ,";' ,,~;;~V'~; ..':: .~.:'~~~~ ,'1. " . . ~~\'I~ ~ j,'!f,t: I. ~ 'fj'),. I ~j4J :1~JN 'V.ifi.~~' 'i'~': JJo':t .....I_""'" '!t'~~l"Jl ')~n~( "r.1('~:~ ':f~J;1 rJ,~?~~~~ '~~"fl , <" 'J- 'ffi t';'!I..."~.u t~T~fJ t"'r}': ,Ill .'~ '!Jf::~ f.t1<'t~" t'J ?{.. t..i.~ Uk :,if~1,~. :i!~'t..~~ . ..,f..\.,ll ) I.J:~ ," I ~~~U~ ;'!::"i}iJ!; I.:~(~., "~~r;.'# ~~,~';-' .....ri.,~ .".......~I- .........\. .", ~.,.:t:'1f r~~""~ ... I..... t' . ~!~~\'~:- ,(:~i\~f ~.:t't)..r' ..""..'-.~"< ~t~;:'.~ ~:".~''''~~Ii' .~i,~',:~' ,. .........i ..~...r\~, ~'~;J~:I-i ;"t '1~.',.J J..:.~;~l<.t ....; +.(';.'", ~ ~':..', ~~,; I :-.':;~:.:;',~ t ~ ".:> ...-: 1""";<- /:::tt. ,"". . .,' '):f{;: r: :::.:: ; . L.: II;' I:,?') . f:i- ~i .:;.... >~.'.:T ~\: :}i'::~i' ,. r'" .'.:'. " ... '. ;\ t t till d .\11 C IJ ...blloncu!:I or o C ,t U t 011\" t 1 C bu ylvun:to Comhl11l1llonerll .1 L M '1.t t 1 n -J U . ^ f t.:! t' t '.I U , ': 'Jlhlu cut 1 Y ~ (::\ur 111 IIlly'tWl.!lvlJ IlIlJnth l'ur10;J. not:lc,} r Q m 0 v., L .., r" t hue" m m 1 t t U'J III oJ III bur ,j h .1 l 1 thu I1ppoLntinl} Commia.GiunQr (ur that action, 4. ^prOINTH~NT OF COHHITTUE H~HnERS :/. Option 11 - 5 'Ho~berD. Each Comm1slIlonur upon .1~8um1nq ofCica ahAtl appoint on~ citlzen of ClearWater to serVe on th~ Citizens nudqet ^dvi~ory Comm1ttce. The tenure oC tho appointod mombers will bo identical with ,that 'of thl! ..,ppointlng Conlmi3910nor~.. , ' " .) . ' Option 12 - 10 Ha.berD. Each Commisllioner upon dsuuminq oCf1cQ shall appoint two citizuns of Clearwater to serve on th~ C1tizuns Budget Advillory Committee. The tenur~ of the appointed'mombers wlll be identicaL with that of thl! apPlJi,ntin9 Conl,ml!lsionurn. After tWo ,consecutiva or four Comm1tteQ moet1ng abseneD within atwelv~ month per1od, the nppo1nting CornmiDsioner will' be notified, of thll automatic removal of 'the, Commit.toe member and require tho Commiosionor's immediate replacQmen~ a~tion' ,If tho CommlDuionor fa~LB to fiLL the vacancy one month of' notlflcu.tion of removal, the 'w1 th the concur ronCQ elf the C 1 ty Comm i59 i on. appoint a rep~Acement. within Hayor. shall Membership on the Cltluens Budget Ad~i5ciry CommittaQ dO~9 not procLude ~ppolntment,to o~her City Boards. . \ " , ,'! . ~ .,. ...~..:.. ,..l .'t:, , :. :-,'.' .. "~ .~ )~'.:'j . . " ; ~ . , " ....., '/': ::.. : I ,,.':' .I . ::, ,~t= .;t......,,; ..~.~:::: .~.' :.t', t ~ t.:+.:'~ .', . '. ~ "0; ~. '. ...' , :::,':<,.; . , Co .,' ., , .. .... .' ,,~','.< '. ,; , ' , "'. " - ,. . '.' t ,.1'.+',:.. ,_, f;l\..,,'....;;.'~..I.' .~.~ ,... \t .......... :~r...I. I o";~, ~,. 1", ll~ . 4..'1..1;..; j, ',,' ~i ~"l;~ ~'~~~I~~~"t.\~':'"#:-'4'.I_.;>:;;til.,.~~~f1{''~~''' '~1!';'~'<S:.t~~tf~~. ~~ ". '.',.,".,.." " r" ..,......t.~~~:!.~~.;":I.,.i..~~ !.T""fl''''' :or,...,P ..,"''' .,.~'i((~ , " W~.~~ ~Xi~: '. . ." .1 ~("::Ir. g- .... -- V/f;; .~'l,""".~ :',~ ~.~"";"': . I '..;t,'..........l . ,..~ . .Jt\~{ ,t"t.J ~....t'...' I .::,{.. J ~.}..;;::~"i~:~~!?j ,.f /.:'l~~\:~::.~;' . " t1 J. ~"'.~ .',; """~,,,,, t\ i'~ ~~:'..' ~ .~,;..,. , . .j.I....t/tr.. ,,::'.~ ~~'!1;;:3 : ..,.. ~I" ;1':"'lir~ . '"". '.' '1% " " ",r.. '" ....{. 'j. +: . ...AI.t .....".. ..>-';......~/r"of .J ~':::'~~;'l~' ',j ; 1:~1'~~.t~!).;.;.! ')..1:, y~{I..'''rl .~.;t~?Ml!ir\ ..,~ ~~ <'10" \':;': . ,t)"~~n \:.lo;~ ':~ 'R. .. 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'It. j' . , Aoenda No. Meeting Date: MEMORANDUM TO: AS../ The City Com mission of the City of Clearwater SUBJECT: 101\9/09 BUDGET AOVISORY COMMITTEE RECOMMENDATION: Discusaion anG direction to st~ff. ~pproVe staff recommondations for the reformulation of tho Dudqot Advisory COllllnittee and "dopt tho proposod misslon stlltoJmcnt and qonoral ruloD of procedures for tho committee. Adopt Option ., or 12 reqar~inq memberohlp. ' C And tnat the appropriate officials be authorii:ed to execute some. BACKGROU NO: For the paat several moneh!l the City Commission and City staff have boen discussing various options tor the proposod ra-creation of the Budge t Advisory Committee to include the adopti.on of " formalized mission statement. Af tor i ndi vidual attached Hiss ion Goals, Procedures Hembers) has been dlscuSlIionB wIth City Statoll.ent (including and ':;uide lino5 for developed. Commission' members, 'the a Statement of Purpo5oJ, Appointment or Committee In order to provide rurt~her guidance for Budget Advioory Commi t- toe member?, the b...sic budget process calendar is also included with notations/suggeotions for COmmittee involvement in the budqet p~OCe!iB. The ability of a newly (orned Dudqet Advisory Committee to play LI meaningful role in the formulation and review of the 1990/91 Budget is contingent on Commission adoption o[ a direction [or the Committee and the timely appointment of members. Commission Disposition: 1. APPfOYtd.. Rt'eOrnmlndHURnlsed/Condhiorul 2. CQrnlnuod 10 w.u ~.. :."7:~""'"".,: .. . ,+ ~ . .. 'n .~ ';:~i~,:Y~ ~ij " . ~.&: ":'.1 ..i~;;~~ I, ':~. .'." 1'1 I :. <:::~ '~:::':i . :':..:: l'i\~ ~. I .-.. t. .: ~ ."... ~ .':~' ::(~.:;~I~ ~>~t }~~'~:J .. '.... . . Fallow-up Action: Submitted by: z$7A( z:?4' Advertised: Cosh: "fA ~Attochme.n1s: Fundln~ Source: Committee t:l Capitol Impro\le- Mission State- ment BudQot ment Cl Operotll'lQ BudQet Cl Other CJ Affected Portl es Notified of MeetlnQ t] Not R'Qulr.d Tentative Calendar Dot.: City ManaQer Pcp.r: ONol R.qulr.d Dote a Sequential Reference. Orlol~~lp; ~ De'lortment: 1M> A~rative Servfces Cl None AppropriatIon Code II , .. . ". ~ . .. :.. .. ~ .... I . -:.~.. " ~ : . .' :~ .~. . j . :. .l.:~'~~:: ':~ I". ,-;.. , " r , ! ., " :r~<'. ., f ~ ~ ] _. J~ I " ," ,''fi' " . \'. " ',. t ~. . I' , .T,(. " ~:~~'>~"'C ..t F..1 01-'.. ,.' t:,. , : I~ : ',CO. i'~.'~~~'" " I ,.. ~l;tf;\'( . , ' f " " VJ.:, ,'~... ,1-" ...('-, t~~lji;.i , ~~~~ ' ~~;;k~t?l\( Wft~ f~~hlff.r'f.~J.~' .~,~,. ;1 r'\~~-!'~}:i t. . '\ t:.~...t ,.!.!~'~-!' ~;1. ,!,~.~ :II 11.;.):'1" . , ~;,..~-;.' :~ ....4 , .,.,.. }.~. l ~ ~~},.~" ~, .1.1:f{t., ~t~....(l't: ~,.~t/:~~. .~. i.J..'1f.1 ,,"",.C~""7. ,."',..,.~~ r....I.'.'f;'J ~V~~~~.. ~>~.~~~ l"("i.ii~JS{ I;: ~~S!"" l\ I~',~~ ~fl1~t& JI~.{.~'" ~ ~!,~~ . "'''f4t..., . i~'<t-t~~ .~..... . ....~ :.. .:t:'l~'c -~!..,.l.~~ :<.: ',"t:;~..r (t;M:f:J~, t,d !Jil~'t~'t. ..,~. 4...'1.:, ~"!:',:r.n~ [fl~..... C~:It, ".~.' ,~ ~.. . "t "'... 1-'.~~1'J~.. r ."'j1 . ~_) ::'~:l'.../~..,..... It'.:) "(.'1.) :1i~~t.; y. ~ . . ~ ..... .""::('~:.':ff ................,f . :.~., .~,~ ' jr,...... ..~'l . ',..,. . " ,"'''''. f': ~:.:l(.c .:/........;~'" .:~i'~i.f$ ';~i . ,:'\: I > .;; .~.. '~?'I DUDC~~ ADVlSORt COHH1TT~C Hiouiun ~tlltollont 1 . PURPose Th~ City Commission du~m~ it d~~irabl~ that there bu ~ Cltltons Budget AdYl~Qry Committ~u for the purV~SQ of r u V I1J";' i n':l " no r:l41<\ 1 n'i' r" coin m.t n d 01 t ion s t I) t h ot C L t Y COllllllilloion with ru~p~ct to thll municipal budget. Subjflct review will include, but nut btJ limited to, the City Manager's annudl r~commundQd budget for thu Cl ty of Clearwater. Tho Commi tt'!u.. ..,ill also address and respond to budgetllry-type ma tters rer~rred to the Committe~ by tho CLty Commission., 2~ COALS d) , 'To mal<\e recommundations t~ the City Hanaqp.r Commission on possible new reyunue !lources alternative fUnd~ng iources. and City and or '(j) To analyze Clearwater's .serv~coB to its' citizen.'s and make recommendations to the City Manager and the City Commission toward improving, the e!ficicncy or effectivenuss oC the service delivery. I . To cavie'" the budge t procll!ls and make recommenda- tions for increaoing citizen awareness and partici- pation in the City budget formulation. 3. PROCEDURES Staffing to the Committee shall b~ provided by the CitY Manager's Offiee cr designee. All mect.inqs shall subject to ,the State and minut.es shall be be held in City Hall and Open ~.et:t1.n9a and Reeords kept; arp. Aet. It shall be the duty of the City Manager to Curnish members of the 8ud9~t hdvisory Committee with a copy of ~ny proposed change~ or alllendments to the budget. i. :.::~ ::4 ;'I~:~ ..... .... .. ...... Recommendationll tran stili t ted tp -z::.elJ' \I ~, r ....... t i nQ of the Committee shall ,be formally the City Commis.ion. ~ nrt hn....-g11l t': ""nr"'Kc~~~~ I.....-n....-c. ,:;':' ;:~.J~ .........., I: ?:::.~ti ,~I ..., ...... ...-; . d.:,.. .......... ; I '. ... I'-~I. t, .... ..' f:, ~": : .:) :' .::..~.....~ ...".~\..Ipl,. I........ ........1 ~~... ~r;.;.:t. . ..':'t.::-: rr('" .0, I ;'}~:7.:~ ~ ....~ .....:.., " ~ "1-'f;: ~ <..,.. ....."r..:,. :~;~. ~':.~ .~j~~~~:~ ~ I~~'~ ...j .~~.1.':: i~4 ,.;'t'~~ :'.' " ~:i.: .,.... . " ~.!. ~.f,\ ...~:....:;....\ ..~, ~~.>; .. ~.,. ~~ 1 .. /. .~.. ~.~. ~<.~ f~.' ~.",,' . ~~.:.' ,III f' .: .. Requests for information shall be by consensus oC t.he COlllmitt.eo and in keeping with the Commission policy. Staff projects requiring moro than eight hours of "'ork must be approved by the majority 'of the City Commissioners. t. ' t, \'; :'. I',. . , , , ," ...~. .' c i, 'c' i' 0, " :r:1 '. " "\ , ~ . ~' ~ I'" , . '1 ~c , .: c< ~' ." j '. > . ,', i . . : 'c, :.: 'J,'. .:., Il-: ~. :;J.T~~~. . .. , ~ +(~~':!~~,~" c !~!<:~-.I:; .-:, ~t~; ~ .:: . ~W' ". ') I,' r , , MINUTES BUDGET ADVISORY COMMITTEE Thursday, July 15, 1993 A.meeting of the Budget Advisory Committee was held on July 15, 1993 at 9:00 AM in the Large Conference Room, city Hall, 3rd ,floor. PRESENT: Robert E. Wright, Chairperson Daniel Moran Brenda Harris Nixon 'Lee Regulski Louise Riley ALSO PRESENT: Jeff Harper,' Director of Administrative Services Tina wilson, Budget Director Diane FitzGerald, Staff Assistant A quorum was present. Mr. Regulski passed out copies of his report on the "Privatfzation of Median Mowing in Residential Areas. II Discussion on this topic ensued. Ms. Wilson stated that the City Manager has been looking at the issue of privatization as well,' and has started the process of bidding out services for the maintenance af Memorial Causeway, one of the fire stations, and at least on other facility., Mr. Wright shared his invest~gation on wark done by the Parks and Nursery Divisions on Island Estates. He stated that his investigation lead him to conclude that there was opportunity for considerable savings. Ms.c Riley suggested that spending $22 an hour is ridiculous and suggested that firemen mow the areas around the fire stations while they were sitting around. Mr. Regulski explained that this is negotiated'in the union contract and could not be done. Mr. ,Wright formulated a recommendation .which stated that, after investigating Morningside Meadows and Island Estates, the potential for a 50% cost savings on the privatization of mowing medians and cuI de sacs exists. Recommendation to the city Commission The Budget Advisory Committee recommends to the city commission" the privatization of the maintenance of Morningside MeaQows, Island Estates, and like services. Ms. Riley made the motion and Ms. Nixon seconded the motion. Mr. Wright stated that the,'Budget Advisory committee did not receive a copy of the last overtime report. Ms. Wilson assured the Committee that ,they would have this information in the future. . ',' , ' . , , ~ ", , ", " , , " . '. , >' 'F. .~. .~: ' :1, , ~'/.' ' . ~j~. :r : , ' , , r Ms. W~lson passed out copies of the Annual operating Budqet, and the 1993/1994 Budget Detail. Mr. Wright complimented Ms. Wilson on the budget book which purposely eliminated many details. Ms. Wilson stated that she had been asked by at least one cammi~sioner, why the Budget Advisory committee was not more involved in actual budget preparation. She noted that she welcomed any help they were willing to give and could always put committee members to work if they had time to give toward the process. Mr. Regulski stated that he personally does not want to participate in budget preparation and felt that such involvement would only serve to hold up the budget process. He noted tha~ Ms~ Deptula has her hand in it and stated'he would not want to usurp duties. Mr~ Wright agreed that he did not want to get invalved in formulating the budget either. Ms. Nixon stated that while she did nat want to help put the budget book together, she felt that the committee should have had a meeting before the Commission saw the budget. Ms. Wilson explained that the committee did not meet in June because so many members were aut of town and time did not permit. 'Mr. Wright stated that the . Budget Advisory Committee could have provided paperwork to shorten meetings so that. Worle Sessions would not last so long. Mr. Regulski asked wh~t 60uld have been suggested. Mr. Wright stated that last year he wrote his recommendations and sent them to Commissioner Deegan. He received a thank you for his efforts and felt that Commissioner Deegan questioned department heads thoroughly as a result of his efforts. Mr. Regulski asked what could be done that is not political or philosophical. He asked what the committee' could say to effect the budget? Mr. Wright discussed rightsizingjdownsizing, reduction in labor. Ms. Riley raised the question of whethe~ or not to run a Nursery at all. Mr. Regulski nated that these issues can be addressed at any time without the budget book. He stated that once the budget. is out it is tao late for the Budget Advisory Committee, and that the ,process of looking at procedures should start now for next year's budget. Mi. Moran stated that he sat down with Fred Thomas and told him that he didn't have anything to do with the budget book. Mr. Moran stated that the Budget Advisory Committee should be more involved in the process; he is a bean counter. He wants the opportunity to come in from time to time. Ms. Wilson assured him that all' members of'the committee were welcome to come in at any time and she would be happy to have them work on the ~udget. ,Ms. Wilson not~d that the commission has adopted a tentative millage rate of 5.1158 mills for fiscal year 1993/94 and set public hearings on the budget. A Town Meeting will be held at the East Library on August 9th at 7:00 PM. Budget Workshops will be August 10th at 9:00 AM, August 20th at 10:00 AM, August 31st at 9:00 AM. pUblic hearings will be on Thursdays, septembe~ 2nd and 16th, at 6:00 PM. , ~ I ' . r. . . ~ .. .. ~ . t~ . ',. , ," Jc ..' , , . (, ' I.. .' / , , . Mr. Moran stated that he would like to sit down before the Budget Meetings so he could advise the Commissioners. Mr. Regulski noted that approval of the budget is a starting point. He stated that it was the intent of the city Manager and the Commission not to increase the millage rate. He stated the Gas dividend should lower the tax millage. Mr. Wright stated that he.liked Code Enforcement under Police. Ms. Nixon agreed; Mr. Regulski did not agree. Mr. Regulski stated that all tools to enforce codes have been available and the system could have worked. . Cooperation has been missing. Ms. Nixon discussed her personal problem with f~lse alarms. She stated she felt it was good idea to move responsibility from Mr. Polatty to Chief Klein. Ms. Riley stated she could always go to John Richter with a problem. Mr. Regulski stated that an officer on patrol can issue a ticket. If shown a code book which explains the violation"he can issue a ticket. Mr. Wright noted that the Gas Budget was not included in the book. He asked if the increase in personnel would pay far .itself. Ms. Wilson noted that they were hoping to go into Pasco ~ounty ~ith gas lines. Mr. Regulski stated that more work ' justifies more people. He noted that the same sour notes still exist in that there is no sales follow up'fram the Gas Division. Ms. Wilson stated that when she got copies of the Gas Budget she would send them out. ' ~ The issue of laptop computers in Police was discussed. Mr. Regulski noted the Police was always understa~fed with less patrolmen than authorized. This has been the pattern aver the years. Mr. Wright stated that the committee needs to look at where to save money. Ms. Nixon stated that they should concentrate on Parks and Rec and Ms. Riley agreed. Volunteers might be used to' reduce costs. contractual services for the Nursery are an issue. Recommendation to the city commission The ,motion was made to support the city Manager's decision to charge incr~ased recreation fees for non-City residents or property owners. Ms. Nixon seconded the motion and left the meeting at 10:15. Mr. Regulski noted that it costs $30 for a citizen of Clearwater to use the Long Center while anyone who is a member of any'group can pay only $35 and 'have the same privileges. Ms. Riley suggested that it might be a good idea, to invite Ream Wilson, parks and Recreation Director, and Ozell George, Parks superintendent, to the next meeting. Mr. Regulski stated the money spent on labor and materials must be looke~'at in relationship, to what is produced at the end of the year. Is this cost effective? It was suggested that Mark Roether, Nursery' superintendent, also be in~ited.' , I , , ',.: , ' 'f '.t" .: :':'.~.~ ',J~:'~" .~."'~""'''''';~r'~~~ ' ~ '>~',:, '~',~ ':' :iit~: Ii:' /~'~?~:ilf 'j .~. I', \.,1- , '.'. >{~~~:",), i~ . Ii. . <; : :" ~: .~~\:~.~: . ,...... . '" "-'. :;;~ ~. ' i ;'1.. .! 'I I~j:t\~t{:\.., ':>;:"i::, ',' ; ::',:~: , ~'t'-(/'" I' 't~" '~: . ,.,:' '/ ~~<~; ~ ; ~ , ~~:1>~. i:, :~'( ,/', . " ' ~"';';"';ll,':;,,:,;,:.;.;;,:,,;', ';' , :: :', ,:,;~' ,':, ,',' ,/';,:, ';" I ~: 'f. . '. J : J ~ . -.1 ':, ',~ , i;, , . , , . f .', l,... l':: , '~"! i . <' 4 l' :' " ~,,' j c 1. ,.. ~ ' -( .. I' , ., '),'. ,: ' ~~. i.. .. 1 .~. ~ ':,:'~ ,"'.," ,.~.." .1',' ,.' !i~':';~,/,:, /:,:" ':, " ,'~... . ' .'.', ';: ' ' ," ~~V",~;/t;':' '. '.'f '\"~,"'. s.: ..' 1, '\ I~ I" ).1 ~. f~!,!'1.f~':J!;:j,t,,(t'j,n ;:.(1" '::";",>(\" ':' ": :"" ;:',', '. 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'J .~.. .. ' .::' . /~ ~ ~ " L. ~~. I, . " : II < ~ /.! ,i' ;, " ." , , ;,', .',' :~, : .:. 1 ! :: '/: ...:' ~~~, "c :: . ~ .c, .. i:~ :~i: . ~ j...... . ,'iii.."'.. ..\.:, '-'...~, i' .:.. . ...,. ',. '.,il ." h,,' !'/,t. ~ , '..' -; (~.. u,... ~ ' '" , , , ,I . " . c~. .~. ~.;T . I , .' " ;;,". c ~ t . ~ :;,. J,t; . . oF I, ~ i , ,. <' J r, , ~ ~ . , . " " 'I ,c', ') ".1' ;:", ,Mr., ,Harper 'of', the, new 'it, and Ms.' a~ked the members, of, the committee'what they thqught format of the budget, book.' Mr. Wright stated he liked Riley state9 she found it 'very informative.' ,., , ' The next ~eeting:of the Thursday, 'August'12th, city Hall'. . ' " ,! ,:,'r ,>-.' Budget Advisory at 9:00AM in the large committee will. be conference , , ,r,oom at' I, ..,;.;'<. , "::; :,::, .:~ ~ ..' . '.' .>..;,~ /: " ,~ I.',' " m~eting was '~djour~ed'at'~o~30 . , . . . AM. , , The ': , , '1.. . ./ ' .' , ~ t, , .. ,-:~:,\ .',: '~;.' t.:~ ~ 4 ~:. :.:;., .: . " ....:: .., H. .: :, /!~ ': ~~o~. :' " t' " , ' , ,;' ,I ',A' " , >, " F , , " '" ~; t.'." ~ ! j~:.' . f ,rl " " ! ':,. f c ~,. ~ .. ). cr. 4... ,I I' , l '~ t, ,1 :.\" ' . i' ~ : J ': ~ . " 'I " '.' . '',-, I ' ~ T" .~. " ...... .' .'c. ~,j, ~ < ., ~ t: ~'. . ' '\..' .: r. >... " , , , " ' " , " .. :", '.< , i ;. . " ," ~ I . . ~ . c . , . '/ ' , " , " ',\ I ,. !. .,,' ',t ',> ,;", , " '" , , ' I, ;. " . >, ' , ' " #': ' ~ " . " '" -: i- c ~ t. : ..,> , , " . " " , , T.1,< ,\ , ; " , , . i > ~ ;:40 '. ~; : ..j J J, , ,. I". .;1 .. ~. J_ 'I ...... . " . ~ . " c', .J : '.' :, ,.v "il , , , ' " " , " . d .. " f!, ',> i " . ~.. .:1 ,~.' , .J.' " " " ," It ." " " ,,'I " , . 1-' " , .' ; "" , , , " , " '.' , " . ~. 1 > " ',\, j'.J ~ ',". I , " .~ . : ~l . ,I " .' . "t.J. !, , " , ,', . j >1 I,' ;, " , ,I'. , ' .! ',.. r '>1' >./ ,: ;. ~ ~., " ,', .' ' 'j <' '.~ I : '. ~ . ( ;~.,,>j.. '; ,,' . , ~ ~ '< '~ \ " ." ", . ..' i , , ~,' " ~ , ~ 1<'. . c~.. ~~~.' .. ~ .~'. '" " , " ' :' :J , , J Hi : . i .. , ' ,-~. .., .' 1:. . .' , . ,'( ,,' , :1 ',' T . .~ .,:; , 'J, ..' ',\ .' ~ :. ,'," " ~ I" !~ <~t . ..: , : c c., " .'1' ~.~: ~ t' :~~ :>i Lj :.~', ,..> )1. l' " 'I I, . ; ~, . :~~ ~~ J :'; ,'.~ I'. >;/::..~ . ;:'J .' c . ~ c . I ~. :,!. < J. .c I. ; ~...,.. I.' .1", " iFJ:;,',: i:; ".I,.,": ,,'. .'" ," (. " , /:' . .;. :....'... .<i~:' :. , .,' i. " , ' " " ,) .' o^ '.~ , I . ! . " 'I t . " . I " , , ' ,', ,"" . . .. , , "j' f .. ' . , ~ '. t J :' }:'. ,:.- " </~: 1", :~U,:', .,:. ,,' ~ /.: . . > ',' . . '. r/..\'" , .' , < t,.l . . ',' " . ',.f . ~ '. . " " , ,', 'f " ~ , . , , " I. ." ?': '. .'r" r'I.... ;. .' '. I ~ -' " ... '.. ~ . ..'~' . ~ , ,. " ) ~~~.:,:;";,' < , ' .1~~..1. Ii' ,1,\ '" n . . ...~..I ifJ}' <.' '. ,,; I. , ~ .' . , " 1,-( , . ..; ...' ! l ': ~.J " 'J~.. '. ,.'. " (, ,. , , , , : . , , t, '~ LEF IU1GULSKl IO"~ CIIIH^m:n1lY RO^O CLr.^'tWATER. rLoruO^ 3402t1' " '. .! <', ~ !.. . . ' ," , ' "r ~. . r > :.. i '. :.:' . ~ 1 ",". "PRIVATIZATION OF MEDIAN MalvING INRESIDEN'IIIAL AREAS It '! . . . I . For the twel~e,months'ending March 1993, the Parks D~vision expended ,3682 ,manh~urs' at'$2~.59/hr. moving and edging median ' st.rips,'in resident.ial areas of .t.he city. ',' , , Eight percent. of the work 'was 'in \:.he Horningside/Meadows, . neighbornood. Quotations' were sOlicited from three J.awncare'contractors active in the Morningside/Meadows neighborhood to dete~mine . the potential cost, savings ,by ptivatizatio'n. The' Horningside/Meadows , (Glenmoor, Harn, Stewart) were mowed and edged by t.he Parks' Division 17 times ih Mornings,ide and 14ti~es in the Mead6ws during the 12 month period. The 'Ci\:.y,cost for this work was $6,78~.31. . The, average , quotation to this work for the same number of times by private contractors ranged from $2747 to $3130, with an aver.age cos t of' $ 309 2. Thi s ,would i nd i ca \:.e a J?ot.ent fa 1 savings of ,$3592 per year, ,a 511% 'savings by privatization. A bett,er appf;!aring ci ty 'would be accomplished by mo",'ing, . these medians once per 'month four months of the ya'ar, ana twice' per mon\:.h' for 0 months of year" or a total o'f 20 times per year. This ,schedule by private ,contractors is, esti~ated to cost $3653 or a savings of $3131, saving~ of 46%,by privatizatipn. The City cost to do medians in the residential areas of t.he: city is $83545 per year. Priva\:.izati6n' would indicate a savinqs of $38,430with the increased mowings. . ; ..~ .1'- The potential ,for additional Gavings'exis~s in privatiza~ion ofmow1ng, other, seiectt~d c:ity' filcilit,ies. 'l , , " , ' " . I' . , t ' . > ~ " I" '\, ", ;.' .'. I ^ . . I '.~ .' " ~ "" : , " '\'r~ _ I~ it,. ~ " f:, _ , ... . . .f' "'~<>'."'."'.:'~'~::'i"'~ ',;: ,~.:: ~~ 4,' . . I . , .. . . ,\t.-' . . ..: ."i~ {::,.':,, ',', .' ...,.~',..\\ ~~;:':;":.. :;:;',','i: ; ,,:, .";;~ ~l! ("i' .' ,.' ~ ,"~'~.(' 11~~J"~::':;;,,',,,e'j~ , " , ' , , .." I