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, , AGENDA ,
"C~tV Commission Goal Setting Meeting
, ruesday M, May',18, 1993
9 :00.; A. rv1,' M Countryside Li~rary ','
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1993/94 Budget Goals
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Rules of Procedure'
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'CITY OF CLEARWATER
h;te'rdepartmental correspondence
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TO: Mayor and Commissioners
FROM: ' Cynt~in E. Goudeau, City Clerk'
SUBJECT: Rules of Conduct ",
COPIES: Michael J. Wright, City Manager
DATE: May 13, 1993 '
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At your March 29 work session you directed that discussion regar,ding
your rules ,of conduct be continued until your goal setting meeting.
Attached are 1) the rules as they exist today and 2) the Resolution
~rafted by the Attorney amending the rules as previo'usly discussed with yo,u.
. ' 'The goal setting meeting' is scheduled for, Tuesday, May 18th, 9:00 AM at
the Countryside Library.
If there is additional information you would like for 'that meeting,
ple'ase let'me know.
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COMMISSION RULES
RULE 1
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, A quorum for the transaction of business by the City Commission shall consist of
three (3) Commissioners. Presiding officer of the City CommIssion shall be the Mayor-
Commissioner. In case of his absence, the Vice Mayor shall a'ssume those
responsibilities, and if both are absent, the senior Commissioner in years of service
shall preside. The presiding officer shall preserve order. He may call to order any
member of the Commission who shall violate any of the 'rules; and, when in the chair,
he shall decide all questions of order, subject to a majority vote on a motion to appeal.
The chair shall recognize all Commissioners who seek the floor under correct
procedure, Normally, members of the public shall be allowed to speak, but they shall
be limited to three (3) minutes speaking time per issue. All questions shall be stated
and put by him, and he shall declare all votes. '
RULE 2
The City Clerk shall make correct minutes of the proceedings of each Commission
meeting, and shall furnish copies of the minutes of each regularly scheduled meeting
to the Mayor-Commissioner and to each Commissioner at least twenty-four (24) hours
prior to the next regular meeting. Such minutes shall stand confirmed at the regular
meeting of the Commission without the reading thereof in open meeting unless some
inaccuracy or error be pointed out by some member of the Commission present, and,
in such event, 'an appropriate correctIon shall be made. Upon request, the City
Manager will cause the City Clerk to provide any Commissioner with transcribed
excerpts of tapes of CIty Commission workshops or regular or special meetings.
RULE 3
All motions shall. be made and seconded before debate. Every ordinance shall be read
at two (2) distinct Commission meetings before it is passed, except when it is
designated an emergency and receiving a 2/3 vote of the Commission. Such
emergency ordinance shall remain effective for ninety days after effective date. All.
resolutions, ordinances and contracts require three (3' affirmative votes for passage.
RULE 4
A copy of each ordinance when passed shall be furnished by the City Clerk to the
heads of all City departments concerned,
CCRULES,6/13/93
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RULE 5
(rev. 2-20-86; 5-1-86; 1-7-93)
(1) City Commission shall meet on the first and third Thursdays of each month
at 6:00 p.m. In its chamber. Special meetings may be held on call of the Mayor-
Commissloner, City Manager or any two of the members and, whenever possible,
upon no less than twenty-four (24) hours public notice.
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(2) Except as' may be rescheduled from time to time when necessary due to
conflict, a work session shall be held at 9:00 a.m. on the first working day of the
Commission meeting week. Work sessions are primarily designed for information
gathering and guidance, and no formal Commission decision approving or disapproving
an agenda item or items scheduled for public hearing may be made.
(3) Except for Items advertised for public hearing, items may be removed from
the agenda and additional items may be added. The agenda may be reordered,
Minutes shall be taken and distributed by the City Clerk. Only staff members shall be
Included in the work session discussion unless prior arrangements are made through
the City Manager.
(4) A regular meeting or special meeting shall conclude at approximately
midnight unless the time of adjournment is extended by the unanimous consent of the
members of the, Commission in attendance. The Mayor shall adjourn the meeting
upon the conclusion of the item of business which is under discussion at midnight,
Wit the unanimous cnsent of the members of theCommission in attendance, the
meeting may be extended for such time as is necessary to discuss and act upon any
of the remaining items of business on the agenda as the members may agree.
Uncompleted agenda items shall be automatically postponed to the next regular
meting and included on the appropriate agenda unless such items are placed upon the
agenda of a later regular meeting or a special meeting, as a majority of the members
in attendance may agree. Notwithstanding the foregoing, the setting of meeting
dates, the scheduling of uncompleted agenda items for a regular or special meeting.
and a motion to adjourn shall be in order regardless of the time of night.
(5) Four (4) regional meetings shall be scheduled during the year, excluding
June, July, August and December. They will be scheduled at City-owned facilities
throughout the corporate limits when possible.
CCRULES,5/13103
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RULE 6
The City Commission shall appoint all committees and advisory boards In accordance
with the provisions of the administrative code. The City Clerk shall furnish each
committee or advisory board with copies of all resolutions or ordinances relating to the,
concerns of said committee or advisory board, which s,hall be delivered by the most
economical method to the chairman of such committee or advisory board within four
(4) days after the passage of the same, or as soon thereafter as possible.
RULE 7.
(rev. 6-20-85)
No Commissioner shall vote in his official capacity on a, matter In which that
Commissioner has a direct or indirect personal or financial interest, or which Inures to
his special private gain, or to the special gain of any principal by whom ~e is employed
or otherwise retained. He must also state at the public meeting the nature of his
interest and within fifteen (15) days after the Commission meeting file with the City
Cle'rk a Form4 to describe the nature of his interest in the matter. The Form 4 shall
be received by the City Clerk and incorporated into the'minutes of the meeting.
RULE 8
, . ,
The City officials whose regular attendance shall be required during t,he sittings of the
Commission shall be the City Clerk, City Manager and City Attorney or their
substitutes; but all or any other officers of the City shall be bound to attend any
meetings upon direction of the City Manager or by special request of any
Commissioner to the City Manager.
RULE 9
No citizen, except those determined to be out of order and subject to removal by the
,Chief of Police, ~hall be excluded from any meeting of the Commission whether It be
regularly scheduled or specially called.
CCRULES.6/1 :1/93
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'RULE 10
(rev. 2-20-86; 12-1-88: 12-17-92)
The order of business shall ordinarily be:
I '
I. Procedure
A. . Special recognitions and awards. :
B. Minutes of previous meetings, '
C. Citizens to be heard re jtems not on agenda,
D. Public hearings (not before 6:00 p.m,)
Leolslative and administrative matters:
1. City Clerk announces public hearing duly advertised. '
2. Presentation of issues by City staff. ,
3, Statement of case by applicant or representative (5 minutes).
4: Statement of case by opposition (5 minutes). :
5. Commission questions ,
6. Comments In support and comments in opposition.
a, Individual (3 minutes).
b. Spokesperson for groups (10 minutes).
7. Commission questions.
8. Rebuttal by opposition (5 minutes).
9. Final rebuttal by applicant or representative (5 minutes).
10. Commission motion to determine disposition.
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Variance applications:
1. City Clerk announces public hearing duly advertised.
2. Staff states its recommendation and briefly summarizes its'
reasons for the recommendation (2 minutes).
3. Applicant presents case, including its testimony and, exhibits~
Witness' may be cross-examined (1 % minutes). '
4.
Staff presents further evidence. May be cross-examined' (10
minutesl,
Public comment (3 minutes per speaker). ,
City Commission discussio, and may qustion any witness.
Applicant may' call witnesses in rebuttal (5 minutes).
Conclusion by applicant (3 minutes).
Dec'ision;
5.
6.
7.
,8.
9.
CCRULES.61\3/S3
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All time limits may be extended upon request, and upon approval of '
request by majority of City Commission.
, E. City Manager reports.
F. City Attorney reports.
G. Other Commission action,
II. Speaking.
Persons speaking before the City Commission at times other than public hearings shall
be limited to three minutes per speaker. No person shall speak more than once on the
same subject at the same meeting unless granted permission by the City Commission.
RULE 11
Any member of the Commission who voted with the prevailing side may move a
reconsideration of-any action of the whole Commission provided that the motion be
made at the same meeting at which the action was taken. A motion to reconsider,
shall be in order at any time (during the meeting at which the action was taken)
except when a motion on some other subject is' pending. No motion to reconsider
. shall be made more than once on any subject or matter at the' same meeting.
Commission action may be rescinded by a 4/5 vote. The motion may be made by any
Commissioner.
RULE 12
The City Manager, City Attorney, or any Commissioner may agenda an item. Any
citizen may request to be agendaed, even though staff has assured petitioner that
adverse action may result. The Chair cannot depart from the prescribed agenda but
the Commission may do so by a 4/5 vote or by consensus in response to a 'suggestion
from the Chair.
RULE 13, (rev, 1-7-93)
These rules, or any of them, with the exception of Charter provIsions" and the
provisions of Rule 5 relating to adjournment, may be amended or temporarily
suspended at any meeting of the Commission by an affirmative vote of four (4)
members thereof. The, provisions of Rule 5 relating' to adjournment may be
temporarily suspended with the unanimous consent of the members of the
Commission in attendance, as provided in the rule, and fTlay be amended by an
affirmative vote of 4 members of the Commission voting upon a motion to amend the
rule which was made and seconded not less than 24 hours before the vote upon the
motion. These rules are for the efficient and orderly conduct of the business of the
CCRULES,6113/1J3
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Commission, only, and no violation of such rules shall invalidate any action of the
Comn:-'isslon when approved by the majority votes required by the Charter.
RULE 14
Any member of the Commission making a motion or second shall address the
Chairman and await recognition before speaking., The Chair must re'cognize any
person who seeks the floor while entitled to it, The person making the motion Is
entitled to the floor first for debate. No one is entitled to the floor a second time on
the ~ame motion as long as any other member who has not spoken on the issue
desires the floor. When a motion is made and seconded, it shall be stated by the
Chairman before any debate shall be in order. Upon presentation of agenda items,
members may ask questions and request additional information prior to making
motions. For a member ,to discuss a m.atter while no motion is pending requires
permission from the Commission. Motions and any amendments can be withdrawn
or modified by the maker at any time prior to the Chair stating the question on the
motion; after that time, the permission of the Commission majority must be obtained.
The Chair cannot close debate as long as any member who has not exhausted his
right to debate desires the floor except by an affirmative vote of four (4) members.
A tie vote shall 'constitute a continuance to the next regularly scheduled meeting.
'I
RULE 15
The following motions are not debatable:
To adjourn;
To lay on the table;
To take from the table;
For the previous question.
RULE 16
Individuals speaking on non-agenda items shall be limited to not less than three but
not more than five minutes.
RULE 17
The Commission shall, at the direction of ,the Chair, take a ten minute break
approximately every two hours, and may recess for dinner, if the members of the City
Commission agree by their vote. .
CCRULES.6/13/93
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RULE 18
(rev. 6-20-85)
All material prepared by the CIty Manager for the Commission shall be provided to the
press and to the public via a special box in the City Clerk's office. Reports shall be
made available In the Clerk's office for the public to review.
RULE 19
(rev. 6-20-85; 5-1-86; 4-20-89)
All mail to the Mayor-Commissioner and the Commissioners arriving at City Hall
received pursuant to the law or in connection with the transaction of official business
by the City of Clearwater shall be copied as follows:
A. Eaqh Commission member will receive the original of items addressed to
them and copies of everything will continue to be made for the City
Clerk's Office and the City Attorney's Office, the citizens' file, the press
file, and the read file.
8. Anonymous letters will not be distributed.
C. Publications and lengthy agenda materials for other boards upon which
the, Commissioners serve will not be copied. Only the agendas will be
circulated. Items of considerable length (such as petitions) will not be
copied, but instead a memo will be distributed announcing the availability
of the item in the office, .
D, Mail with the words similar to "Personal", "Confidential", or "For the
Addressee Only" will be delivered unopened to the addressee.
E. The Mayor-Commissioner and Commissioners receiving individually
addressed mail will be' responsible for replying, asking the City Manager
or City Attorney to reply, or placing the matter on the agenda for formal
Commission consideration.' '
F. The City Manager will be responsible for seeing that mail addressed to,
the Mayor and other City Commissioners is properly answered or placed
on the agenda. .
G. ,The City Manager will answer individual complaint letters.
H. The <;::ity Manager will discuss with the Mayor malicious mail.
CCRULES.6" ::1/93 , 7
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COMMISSION RULES
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RESOLUTIONS
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Resolution No.
Date of Resolutions
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,77-44
77-129
78-65
80-62
80-1 01
80-118
81-32
81-92
82-33
82~36
'82-115
82-119
83-4'2
83-75
-85-47"
"',86-18
86-30
88-61
89-21
92-79
93-4
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5-12-77
11-23-77
6-1- 78
.5~15w80
9-1 9-80
11-6-80
4-16-81
8~6-81,
4-1-82
4-15-82
1 2-1,6-82
1 2-,1 6~82
4- 7-83
7-7-83
6-20-85
2~20~86
,5-1-86
"2-1-88
4-20-89
12-17-92
1- 7-93
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HEM 0 RAN 0 U M
TO: '
FROM:
RE:
DATE:
The lIonorable Mayor and Members of the City Commission
M. A. Galbraith, Jr., City Attorney?
Commission Rules of Procedure
.'1
~1arch II, 1993
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In reviewing'the proposed revisions to your rules of procedure, which will be on
your agenda next ,week. you may want to give further thought to' the proper
disposition of the motion for. the previous question. ,
During your last meeting., a,motion for the previous question was made. A point "
was made that the mot ion is not proper as long as any other member wi shes to
speak.
Rule 14 (to be renumbered as Rule 12) states that, ". . ;.The Chair cannot close
debate as long as any member who has not exhausted his right to debate desires
the floor except by an affirmative vote of four ,(4) members~ . .." ,
Rule 15 (t~ be renumbered as Rule '13) lists four motions which are not debatable.
One of them is the Illotion for the previous question.
Reading these rules together, and trying to give effect to each, it would appear
that the motion is in order even if one other member wishes to speak. Rule 14
limits the ,power of the Chair to close debate. The rule is consistent with
Robert I s Rul es, wI! i ell says that the cha i r can ask, II Are you ready for the
quest ion?" bu t cannot "gave 1 through" a measure. Us ing the ter'minology of
Robert's Rules, the "assembly" (City CO\ll1l1iss,ion) can "order" the closing of
debate by using either of two llIotions--the motion to 1 imit debate, or the motion
for the previous question. Neither motion is in order when another member has
the floor, neither is debatable, both require a ,second, ,and both require a two-
thirds vote for adoption.
If you wish to establish a rule that the 1lI0tion for the previous question is not
prope~ ,as 101lg as any other member wishes to speak, then you should amend Rule
,14 (the' new Rule 12) as follows:
The Chair canno't close debate1 and the motion for the previous
Question shall not be in order, as long as any member who has not
exhausted !lis right to debate desires the floor C>lccpt by aA-
-a,f.:HTllIa.t-i.ye-.yete-o:f--:foup-(+)-membeP-5-. .'..
MAG:a
Copies:
Cynthia Goudeau, City Clerk
Michael Wright, City Manager
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RESOLUTION NO. 93-14
A RESOLUTION OF T11E CITY COM~lISSION OF TI1E CITY OF
CLEARWATER, FLORIDA, AMENDING TI1E RULES OF PROCEDURE OF .
'TI1E CITY COMMISSION RELATING TO THE CONDUCT OF, ITS
BUSINESS: REORGANIZING TI1E ORDER OF BUSINESS AT A
REGULAR, MEETING, AND REVISING THE RULES RELATING .TO THE
PRESIDING OFFICER, THE READING OF ORDINANCES, THE'
DISTRIBUTION OF MINUTES OF WORK SESSIONS, TIME LIMITS
UPON PERSONS ADDRESSING THE CITY COMMISSION, MOTIONS TO
RECONSIDER AND' TO RESCIND, DEPARTURES FROM THE
PRESCRIBED AGENDA, THE DISTRIBUTION OF MAIL TO THE CITY
COMMI SSION, THE USE OF ROBERT I S RULES OF ORDER, AND
RELATED MATTERS: PROVIDING AN EFFECTIVE DATE. .
WHEREAS, the City Commission finds that the rules of procedure for ~he'
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conduct of its meetings should be amended as provided herein'in order to promote
I
the orderly and eff ic; ent conduct of bus iness, and to promote the better ' '.
understanding rif the rules: now, therefore,
BE. IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:.
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SEE EXHIBIT IIAII TO TlUS RESOLUTION.
Section 2. This resolution shall take effect immediately upo~ adoption. , 'J
PASSED AND ADOPTED this
day of March, 1993.
Attest:
. ,
Cynthia E. Goudeau
City Clerk
, R ita Garvey
Mayor-Commissioner'
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( RESOLUTION NO. 93-14
A RESOLUTION OF TilE CITY COMMISSION ,OF THE CITY OF
CLEARWATER, FLORIDA, AMENDING TIlE RULES OF PROCEDURE OF
TilE CITY COMMISSION RELATING TO TilE CONDUCT OF ITS
BUSINESS; REORGANIZING THE ORDER OF BUSINESS 'AT, A
REGULAR MEETING, AND REVISING TilE RULES RELATING TO THE
PRESIDING OFFICER, TilE READING OF ORDINANCES, TilE
DISTRIBUTION OF MINUTES OF WORK SESSIONS, TIME LIMITS
UPON PERSONS ADDRESSING THE CITY COMMISSION, MOTIONS TO
RECONSI DER AND TO RESCIND, DEPARTURES FROM HIE
PRESCR IOED AGENDA, THE 0 I STR I BUT I ON OF MA I L TO HIE CITY'
COMMI S5 I ON, TlIE USE OF ROBERT I S RULES OF ORDER, AND
RELATED MATTERS; PROVIDING AN EFFECTIVE DATE.
WHEREAS" the City. Commission finds that the rules of procedure for the,
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conduct of its meetings should be amended as provided herein in order to 'promote
the orderly and efficient conduct of' business, and to promote the better
unde~standino of the rules; nOfJ, therefore,
'OE IT RESOLVED BY TilE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The Rl1les of Procedure of the Clearwater City Commission are,
amended to read:
'SEE EX/lIIHT IIAII TO TillS HESOLUTION
Section 2. This resolution shall take effect 'immediately upon adoption.
PASSED,AND ADOPTED this
Attest:
day of March, 1993.
Cynthia E. Goudeau
City Clerk
Rita Garvey
Mayor-Commissioner
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RULES OF PROCEDURE
CITY COMMISSION
CITY OF:CLEARWATER, FLORIDA
RULE 1
A quorum for the transaction of business by the City Commission shall consist of
1 three (3) Commissioners. The oresidinq PresiaiFlg officer of the City
Commission shall be the Mayor-Commissioner. In the absence of the Mavor cascof
his absence, the Vice Mayor shall assume those responsibilities, and if both are
absent, the senior Commissioner in years of service shall preside. The presiding
officer may be referred to as the "chair." The chair shall preserve order......,...J.Ie.
may call to order any member of the Commission or other person who shall violate
any of the rules. and :-and, \'Jhcn in tAt:: chair, he- shall decide an questions of
order, subject to a majority v.ote on a mot i on to appea 1. The cha i r sha 11
recognize all Commissioners who seek the floor under correct procedure.
Normally, members gf the public shall be allowed to s~eak, b~t they shall be
limited to three (3) minutes speakiRg time per issue. All questions shall be
stated and put by the chair~, and the chair fla shall declare all votes.
RULE 2
The City Clerk shall make correct minutes of the proceedings of each Commission
meeting, and shall furnish copies of the minutes of each regularly scheduled
meeting to the Mayor-Commissioner and to each Commissioner at least 24 -tweflt-y-
four (2q) hours prior to the next regular meeting. Such minutes shall stand
confirmed at the regular meeting of the Commission without the reading thereof
in open meeting unless ,some inaccuracy or error be pointed out by some member of
the Commission present, and in such event, an appropriate correction shall be
made. Upon'request, the City Manager will cause the City Clerk to provide any
Commissioner with transcribed excerpts of tapes of City Commission workshops or
regular or special meetings.
RULE 3
All motions shall be made and seconded before debate. Every ordinance shall be
read on at least 2 se arate da 5 at either a re ular or a s ecial meetin of the
Citv Commission .. emmission meetings before it is passed,
except when it is designated an elnergency and receives at least receiving a 2/3
vote of the Commission, Such emergency ordinance shall remain effective for 90
fl4A~ days after the effective date. All resolutions, ordinances and contracts'
require 1 ~c (3')affirmative vofes for passage.
RULE 11
A copy of each ordinance when passed shall be furnished by the City Clerk to the
heads of all City departments concerned.
EXHIBIT "AU
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RULE 5
(rev. 2-20-86; 5-1-86; 1-7-93)
(1) The City Commission shall meet on the first and third Thursdays of
each month at 6:00 p.m. in its chamber. Special meetings may be held on call of
the Mayor-Commissioner, City Manager or any two of the members and, whenever
possible, upon no less than 24 .twe-fl.ty four (2q) hours public notice. '
(2) Except as may be rescheduled from time to time when necessary due to
conflict, a work session shall be held at 9:00 a.m. on the first working day of
the Commission meeting week. Minutes shall be taken bv the City Clerk. but not
distributed unless requested bV the City Commission. Work sessions are primarily
designed for information gathering and guidance, and no formal Commission
decision approving or disapproving an agenda item or items scheduled for public
hearing may be made. On1v staff members shall be included in the work session
discussion unless prior arranoements are made throuQh the City Manaoer. except
with the approva 1 of a ma,;oritv of the members of the C itv Commi ss ion in
attendance.
(3) Except for items advertised for public hearing, items may be removed
from the agenda and additional items may be added. The agenda may be reordered.
Hi "utes sha 11 bo t~l(cn and d is tr i bl:Jtcd by thc City Cl crl<. On 1 y staff mcmbers
~all bc included in the worl( scssion discussion unless ~rier arrangements arc
made through the City Ma~~
(4) A regular meeting or special meeting shall conclude at approximately
midnight unless the time of adjournment is extended by the unanimous consent of
the members of the Commission in attendance. The Mayor shall adjourn th~ meeting
upon the conclusion of the item of business which is under discussion at
midnight. Hith the unanimous consent of the members of the Commission in
attendance, the meeting may be extended for.such time as is necessary to.discuss
and act upon any of the remaining itenls of business on the agenda as the members
may agree. Uncompleted agenda items sha 11 be automat ica lly postponed to the next
regular meeting and included on the appropriate agenda unless such items are
placed upon the agenda of a later regular meeting or a special meeting, as a
majority of the members in attendance may agree. Notwithstanding the foregoing,
the setting of meeting dates, the scheduling of uncompleted a~enda items for a
regular or special meeting, and a motion to adjourn shall be in order regardless
of the time of night.
(5) Four +~) rcgiofhl-l-me~-s- lltown meetinQs" shall be scheduled during
the year, excluding June, July, August and December. They will be scheduled at
City-owned facilities tllroughout the corporate limits when possible.
RULE 6
The City Commission shall appoint all committees and advisory ,boards as orovided
bv ordinance +fl-tt€€e~fl€C witlr4ke provisions of the admiRistrative code. The
City Clerk shall furnish each cOlllmittee ,or advisory board with copies of all
resolutions or ordinances relating to the activities and duties €ORCerns of said
committee or advisory board, which shall be delivered by the most economical
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method to the chair -eha-i-PfHatl of such committee or advisory board within! .:foo.p.
{4-} days after the passage of the same, or as soon thereafter as poss'ible.
No Commissioner sha-ll vote in his official capacity on a matter iA which that
fammissioAer has a direct or in~et-personal or financial inte~
inures to his special private gain, or to the specia1 gaiA of aAY principal by
whom he is employed ar otherwise retained. He m~st also state at the public
meetin!) the nature of his interest afld within fifteeFl (16) days after thG
Commission meeting file with the City Clerk a Form q to describe the nature of
his interest in the-matter. The Form 4 shan be received by the, City Clcrl< aAd
. 4flearporatcd into tR€-;l\-H\utcs of the-meeting.
RULE I 8
The City officials whose regular attendance shall be required during the $ittiA~s
of tho Commission meetinQs and work sessions ,shall be the City Clerk I City
Manager and City Attorney' or their subst itutes. un less excused by the City
COInmission.t-but all or aAY other officors Other employees of the City shall *
boornl-te- attend ilflY meetings and work sessions upon direction of the City Manager
or by speci~l request of any Commissioner to the City Manager.
1Wb€-9-
No citizen, except those dcter~ed to be out of order and subject to removal by
the Chief af Polica, shall be excluded from aAY meeting of the Gommission whathep.
it be regularly ~&he4uled or specially called.
RULE 8 ~
(rev. 2-20-86; 12~1-B8; 12-17-92)
The order of business of a reqular or special meeting shall ordinarily be:
I. ReQular meetinQs rroced~.
A. Special recognitions and awards.
B. Minutes of previous meetings.
C. Citizens te-he-Hcard rc iteffiS-flGt-on agenda.
,b..:. 4h- Public hearings (not before 6:00 p.m.)
Legislative and administrative matters:
1. Gity Cleric annOaAces public hearing duly ,advertised.
l~. Presentation of issues by City staff.
2~. Statement of case by applicant or representative (5 minutes).
3 4, Statement of case by opposition (5 minutes).
1 i. Commission questions.
i 6. Co~nents in support and comments in opposition.
a. Individual (3 minutes).
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b, ' Spokesperion for groups (10 minutes).
Commission questions.
Rebuttal by opposition (5 minutes),
Final rebuttal by applicant or representative (5 minutes),
Commission motion to determine disposition.
Variance applications:
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City C 1 crl~ af1A9\:inCCS pub 1 'if: hear i fig duly aa'/crt i sed.
Staff states its recommendation and briefly summarizes its
reasons fpr the recommendation (2 minutes).
Applicant presents case, including its testimony and exhibits.
Witnesses may be cross-examined. (15 minutes).
, Staff presents further evidence. May be cross-examined. (10
minutes). '
Public comment (3 minutes per speaker), ,
City Commission discussion, and may question any witness.
Applicant may ca11,witnesses in rebuttal (5 minutes).
Conclusion by applicant (3 minutes).
Decision.
~ Citizens to be heard t'eQardino items not on aQenda (3 minutes per
speaker) .
E. City Manager reports.
F. City Attorney reports.
G. Other COlllmission action.
~ Special meetinQs.
If an aoenda item reauirino a public hearina is ~cheduled for a special meetinQ.
the rules set forth above for leQislative and administrative matters or variance
applications. as appropriate to the aQenda item. shall apply.
lll~. Speaking.
Persons speaking before the City Commission at times other than public hearings
shall be limited to three minutes per speaker except to the extent that a lonoer
time mav be allowed bv this rule durino public hearinQs. No person shall speak
more than once on the same subject at the same meeting unless granted permission
by the City Commission.
RULE i H-
ill Any member of the Commission who ,voted with the prevailing side may
move to reconsider -a-re-eefl.s-:HJeratioR--&f. any action of the wfi&j.e. Commission
provided that the motion ,be made at the same meeting at which the action was
taken. A motion to reconsider shall be in order at any time (during the meeting
at which, the act ion was taken) except when a Illation on some other subject is
,pending. No motion to reconsider shall be made more than once on any subject or
matter at the same meeting. '
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ill Commission action may be rescinded by a 4/5 vote. The motion to
rescind may be made by any Comnissioner.
RULE 10 ;!2.
The City Manager, City Attorney, or any Commissioner may place ~fHia. an item of
business on an agenda. Any citizen may request that an item ~ be placed on an
aQenda -8iJe-A4ae4, even though staff has assured pet it ioner that adverse action ma,y
result. The Chair may cannot depart from the prescribed agenda with the aporoval
of not less than two other Commissioners ,but the CQmmissioA may do $0 by a 1/5
~tc or by consensus in response to a ~uggestioA from the Chair.
RULE 11 -l-3-
(rev. 1-7-93)
These rules, or any of them, with the exception ,of Charter provlslons reQuired
bv the City Charter or Florida law, and the provisions of Rule ,5 relating to
adjournment, may be amended or temporarily suspended at any meeting of, the
Commission by an affirmative vote of ! four' (1) members thereof. The provisions
of Rule 5 relating to adjournment may be temporarily suspended with the unanimous
consent of the members of the Commission in attendance, as provided in the ,rule,
and may be amended by an affirmative vote of 4 members of the Commission voting
upon a motion to amend the rule which was made and seconded not less than 2q
hours before the vote upon the motion. These rules are for the efficient and
orderly conduct of the business of the Commission only, and no violation of i!
rule ~uch rules shall invalidate any action of the Commission when approved by
the majority votes required by the Charter. '
RULE 12 -1-4
Any member of the Commission making a motion or second shall address the chair'
Chairl~ and await recognition before speaking. The Chair must recognize any
person who seeks the floor while entitled to it. The person making t~e motion
is entitled to the floor first for debate. No member ooe. is entitled to the
floor a second time on the same motion as long as any other member who has not
spoken on the issue des ires the floor. When a motion has been 4-5- made and
seconded, the motion +& shall be restated stated by the chair Chairman before ~
debate shall be in order. Upon presentation of agenda items, members may ask
questions and request ,additional information prior to making motions. For a
member to discuss a matter while no motion is pending requires permission from
the Commission. Motions and any amendments can be withdrawn or modified by the
maker at any time prior to the Chair stating the question on the motion; after
that time, the permission of the Commission majority must be obtained. The Chair
cannot close debate as long as any member who has not exhausted his right to
debate desires the floor except by an affirmative vote of i fo~r (1) members.
A tie vote shall constitute a continuance to the next regularly scheduled
meeting.
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The following motions are not debatable:
To adjourn;
To lay on the table;
To take from the table;
For the previous question.
RijbE-J..6.
Individuals spoal<iRg OR non agenda itoms shall be limited to not less than three
but not more than five minutes.
RULE 14-1+
The Commission shall, at the direction of the Chair, take a ten minute break
approximately every two hours, and may recess for dinner, if the members of the
City Commi s s i on agree by the i r 'late.
RULE 15 -18
(rev. 6-20-85)
All material prepared by the City Manager for the Commission shall be provided
to the press and to the public via a special box in the City'Clerk's Department
office. Reports shall be made available in the Citv Clerk's Department office
for the public to review.
RULE 16 l-9-
(rev. 6-20-85; 5-1-86; 4-20-89)
All mail to,the Citv Commission Mayor Commissioner ana thc Commissioners arriving
at City Hall received pursuant to the law or in connection with the transaction
of official business by the City of Clearwater shall be copied as follows: .
A. Each Commission member will receive the original of items addressed
to them and copies of everything will continue to be made for the
City C1erk1s Department Office ~4-tfle City Attorney's Office, the
citizensl file, the press file, and the read file.
B. Anonymous letters will not be distribut"ed.
C. Publications and lengthy agenda materials for other boards upo.n
which the Commissioners serve will not be copied. Only the agendas
will be circulated. Items of considerable length (such as
petitions) will not be copied, but instead a memo will be
distributed announcing the availability of the item in the office.
D. Mail with the words similar to Itpersonallt, "Confidential II , or IIFor
the Addressee Onlyll will be de 1 ivered unopened to the addressee.
However. such words or similar words shall not cause a document to
be deemed exempt from the public records law if the document would
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otherwise 'be sub.iect to th'e public 'records law.
-The Mayor Cemmissiencr and Commissioners receiving individually
addressed mail will be responsible for replying, asking the City
Manager. or' City Attorney to reply I or placing the matter on the
agenda for formal Commission consideration. Copies of responses
will be placed in a read file in the' office of the City t-1anaQer and
in the citizens' file or press file in the City Clerk's Deoartment'
for review bv Commissioners and the public.
T~e City Manager will be responsible for seeing that mail addre~sed
to the Mayor and other City Commissioners is properly answered or
placed on the adenda. '
The City Manager will answer individual eom~laiRt letters.
The City Manager 'IIi 11 discuss with tho Mayor ma 1 icious mai 1.
RULE 17
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Except as provided herein. or as mav,be reQuired bv Florida law'or the City
Charter. the rules of the City Commission for the conduct of its business shall
be as provided in the most recent edition of Robert's Rules of Order.
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1993-94 Budget Goals'
1. Speeding Control
The objective is to reduce the 'level of speeding on city streets~ 'We
'should provide whatever support is nee,ded, to educate ,t~e residents
,and visitors, win the cooperation of homeowner groups, tourist
promoters, etc., and enforce posted speed limits by adequate police
patrols, signs, advertising, "infomercialsH, etc.
2. Code Enforcement
The objective is to reduce the overall number of actual violations
(ticketed or not) and complaints about violations and the system to
enforce existing codes. This might entail reality check ,of existing
.codes, adding bodies to inspection/enforcement teams, review or
revision of present systems. We might begin with appointing' a ,task
force to examine the entire issue ( codes, education, inspection,
enforcement, administrative/quasi judicial board, etc.)
3. Standards of Productivity
The objective would be to develop and monitor appropriate standards
of productivity for all city employees. This begins with education
and agreement on what such standards are (and are natL procedures
for establishing them, mechanics for tracking performan€?e and re-
vision of performance evaluation system to incorporate them.
4. Economic Development
The objective would be to improve the overall tax base by adding to
the number of commercial activities (and organizations) in the city.
The obvious difference here is to spend time on more than downtown,
5, Sign Control
The objective is to continue to inspect and enforce compliance,
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Renovate the City Hall Annex
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qet. Maas .Bros. Building pr.oducing revenue as an entertainment, trade sho'w, and multipurpose
use facil}lY, '
,gOAL 113
Get Legal Department fuIly alldited and accountable.
GOA L #4
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Develop a Business Board for Clearwater and implement a major drive ,to bring businesses into
Clearwater. '
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VISION OF CLEARWATER
YEAR 2010
-,'
The, future is as ~xciting as ~ne's imagination wishes to make it.
While the future is not totally predictable, we can influence the direction of
our future by sound planning and applying a little imagination to the process.
Sometimes it is,necessary to look into our cr~stal ball without the
encumbrance of specific details or cost constraints and see just what could lie
ahead.
For example, what do I see when 1 take a look,at a Clearwater of the
future, say sometime after the turn of the century, maybe about twenty years
from now?
I envision a mid-size city of perhaps 140,000 residents. A city that
has matured, no longer a Hsmall towntt but a soph~sticBted desirable city in
'which tO,live, work Bnd play. A well trained, highly motivated, state~of-the-
art equipped police department maintains an enviably low crime rate for a city
,
of this size. The city has developed its own niche. Rather than trying to
compete directly with Tampa or St. Petersburg, it plays a very important
supportive role in the Greater Tampa Bay ~etropolitan area. It has
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successfully made the transition from the explosive growth 'of the 1970's and
80's into a progressively redeveloped city noted for its residential
neighborhoods.
Clearwater has developed a reputation as a leader ~n addressing
e~vironmental concerns. Having successfully attracted environmental
industries, this Suncoast community has become home to many companies involved
in solar research and manufacturing. Its academic institutions have become
. ,
renowned for their environmental research as well. Clearwater "sparkles"
brightly in the 21st century.
The City is structured Qround three basic commercial centers:
"Downtown", US 19 and SR 60, and Countryside.
Changes in the transportation network have ,redefined "Downtown". A
new North/South corridor, road shifting the Alternate US 19 route eastward from
Ft. Harrison to Missouri Avenue has attracted both residential and business
, interest.
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The splitting of SR 60 between Drew Street westbound and Chestnut
eastbound has allowed closure of Cleveland Street. This in turn has spawned
.....
development ,of a Downtown Mall that extends from 'Osceola Street eastward toward
the re-sited Alternate US 19. , The beautiful Bay front has been preserved with
a promenade leading down old Cleveland Street to an extended Coachman Park
setting.
Through use of innovative zoning the area from Drew Street going north
along the Bay has re-emerged as a premier residential ar,ea of single family
homes, townhouses and condominiums in a park-like setting. The area extends
eastward from the Bay to Greenwood with additional new neighborhoods continuing
east to ,the Missouri corridor and beyond. Redevelopment north extends to the
Dunedin city boun~ary. With the resurgence of residents in this nDowntown"
area, commercial retail business has flourished. Realistic redevelopment
zoning applied to Clearwater Beach has restored confidence for both residents
and businesses alike. Following a well planned and agreed upon Beach
Redevelopment, Plan the Beach has returned to being a family-oriented tourist
destination. Parking and traffic problems have been overcome through
restructuring traffic, patte~ns and by pro~iding for a mass transit system to
allow inland parking for day visitors to Clearwater. This system is unique in
several regards. It stemmed from a city sponsored initiative that received
both state and federal funding support~ An elevated monorail constructed
initially from Missouri and Cleveland follows a figure eight pattern westward
to Clearwater Beach where the loop extends from the Clearwater Beach Hotel area
on the north high along and above a Beach Boardwalk down to service the hotels
of the South Beach. Visitors and residents alike enjoy the panoramic view of
our beautiful beaches and marinas and our downtown. Visitors at our beach
hotels also find this efficient and inexpensive system convenient, especially
after sundown, to go to our downtown Hall and the entertainment district that
has developed with many fine restaurants, theaters, cultural activities and
unusual shops. The system also services a downtown conference center.
A unique water taxi and ferry system provides Beach-goers with
entertainment and service while cutting down on the number of individual
vehicles on the Islands themselves.
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In addition, a direct mass transit link between Tampa International
~irport and Clearwater has proved to be a draw in,Bttracting tourists to
Clearwater Beach as a vacation destination. This transit link connecting with
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our internal Beach and Downtown systems also benefits Clearwater residents who
work in Tampa.
Clearwater, the seat of County Government for one of the most populous
counties of Florida, has evolved into a g~vernmental center. A new Courthouse
complex with additional State facilities has changed the character of the area
around Court Street and east to the Missouri corridor.
Clearwater has become an academic center for training people to support
the huge business growth of "the Greater Tampa Bay Metropolitan Area. The St;
Petersburg College campus on Drew Street is an accredited four-year school. ,A
North Clearwater 'Campus , started in the 1990's, has developed into a graduate
, .
, research center specializing in the Environmental Sciences and has rapidly
gained a worldwide reputation.
The-redevelopment efforts orchestrated by concerned private citizens,
the business community and government have resulted in B unity of purpose for
the City. With the successful redevelopment activities, the tax base for City
revenues has expanded to ma~ntain and improve the quality of life in Clearwater
neighborhoods without overburdening the homeowner-taxpayer.
With Clearwater in the lead, the State has passed legislation that
enabled cities to annex enclaves that were completely surrounded by a single
municipality, res~lting in more efficient and cost-effective governmentai
functions.
A progressive, fiscally responsible City Commission continues to
provide managed redevelopment for the future. It adheres to a well-structured
Master Plan that is geared to provide the City adequate revenue and insure the
best quality of life possible for its citizens while continuing to strengthen
the City's supportive role in the Greater Tampa Bay Metropolitan Area.
Richard A. Fitzgerald
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