04/04/1994
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ACTION,AGENDA - CLEARWATER CITY COMMISSION MEETING - April 4, 1994 - 9:00 A.M.
Welcome. Weare glad to have you join us. If you wish to speak please wait to be recognized, then
state your name and address. Persons speaking before the City Commission shall be limited to 3 '
minutes. No person shall speak more than once on the same subject unless granted permission by
the City Commission. ANY PERSON WITH A DISABILITY REQUIRING REASONABLE
. ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING, SHOULD CALL 813/462-6684.
','
1. Service Awards ,
2. Approval of Minutes - 1/18/94, 1/20/94,
1/31/94, special meeting of 217/94,
2/14/94 & 2/28/94
1 . Employee of the Month 3/94, David Crum'
2. Approved 1/18/94, 1/20/94, 2/7194,
2/14/94 as submitted; 1/31/94 as
corrected; and 2/28/94 continued.
PRESENTATIONS
3. BAC quarterly meeting
3. BAC to review proposed take home cars for
the Police Department. Mission Statement
adopted as amended.
,
4.
Citizens to be heard re items not on the, Agenda
I .
. Jay Elliott requested a response to his sworn statement: Mayor indicated it is being prepared.
CITY MANAGER REPORTS
CONSENT AGENDA (Items '#5-16) - Approved as submitted less items 9 & 14 ,
The following items require no formal public hearing and are subject to being approved in a single
motion. However, any City Commissioner or the City Manager may remove an item from the Consent
Agenda to allow discussion and voting on the item individually.
5. Extension of contract for paging service
with Pac-Tet Paging, St. Petersburg, FL, for
the period 4/1/94-3/31/95, at an est.
$13,833.36 {AS)
6. Contract for lot mowing and debris removal
to fnterbay Landscape Services,
Clearwater, FL, for the period 4/11/94~
4/10/95, for $49,000 (CRT)
, 7. Purchase of gas meters &'regulators from:
Schlumberger Industries, Owenton, KY, at
an est. $83,468.28; Equipment Controls
Co., Norcross, GA, at an est. $20,332.36;
Precision Meter Repair lnc:, Plant City, FL,
at an est. $13,200; Romet International
, '
. . 4/4/~4
1
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Ltd., Missisau'ga, Ontarl6, Canada, at an :' ,I
est" $4,091; Fisher Contro,ls International,
Inc., clo Key Controls Inc., Tampa, FL, at ,
an est. $25,643.52; National Meter Parts i
Inc., Lancaster, OH, at an est. $2,544, for .... . '.\
' "
the period 4/5/94-4/4/95, for a total est. ,
$149;279.16 (GAS) "
8. Rescind action taken on #7 of 2/28i94 " ,
, '
, agenda re purchase of two Peterbilt/Heil
vehicles for $238,400; Purchase of two
Peterbilt/E-Z Pack front-loading refuse
, vehicles from Peterbilt of Central Florida, I
" , Winter Garden, FL, for $237,800; financing , ,
to be provided under city's master lease-
purchase agreement with ~ecurity Capital
" Corp. (GS)
1; 9. C.O.,#1 to Marina Building Improvements 9. Approved.
I '
~ I" Contract (CI? 315-93483) to Anderson &
t ~
" ' Birchard Design/Build Group, 'Inc., , .
.
, Seminole, FL, increasing .the amount by
,
$23,315.50,for a new total of ' ,
"
" $98,188.50; approve transfer of
., ' $23,315.50 from unappropriated:retained j
/, earnings of marina fund into CIP 315-
;, . c 93483 (MR) 1
" ,
10. C.O.#1 to 1993 Street Resurfacing " .
Contract to R.E. Purcell Construction' C'o.,
Inc., Odessa, FL, increasing amount by .
'1,= $,18,980.43 for a new total of ,
I
$1,179,845.43 (PW) I
I
11. Ratify/Confirm award of contract for
S.R.590, Utility Conflict Boxes to FOOT,
. for $13,500 (PW) ,t, !
12. Purchase of aluminum sulfate for the WPC
Division from General Chemical, , \
Parsippany, NJ,' for the period 4/8/94-
2/28/95, at an est. $59,358 (PW) ,
13. Purchase of sulfur dioxide for WPC Division
from PB&S Chemical Co.., for the period
" 4/8/94~2/28/95, at an est. $57,600 (PW)
14. Three year lease agreement with Head 14. Continued to 4/18/94.
Start Child Development and Family
Services, Inc., for city owned property,
commonly known as 701 N. Missouri Ave.,
in Blks B & C of New Country Club
Addition, for $1 (PW)
15. Extension of contract for purchase of
approx. 2,300 90-gallon r,efuse containers
I
,4/4/94 2
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with Reuter ~anu~acturing, Inc., Hopkins,
MN, for the period 4/1/94-3/31/95t at an,
'est. $126,454 and misc. spare parts at an
est. $23,546, for an est. total of $150,000
(PW) , ' '
16. Sanitary sewer lien agreement - 2670 3rd "
Avenue North (Allen) (CA) ,
'"
OTHER'ITEMS ON CITY MANAGER REPORT
17. Neighborhood Advisory Committee .,
removal (CLK)
, ,
17. Removed Richard Kinseher for excessive'
abseflce. Directed ordinance be prepared to
provide City Manager authority to remove
board members for excessive absence.
18. Reappointed Jean Stuart', appointed Vito
Resta. .
"
.18. Historic Preservation Board - 2
appointments (CLK)
19. Other Pending Matters
a) Take Home Car Policy
19., a) Staff directed to continue investigation of
financial viability of take home cars,'
complete dual assignment experiment in C
"west district and' refer to BAC for ,
,recommendations, City Commission to be
advised periodically.
b) Maas Brothers
1) Dean Rowe Contract
b 1) Contract to. be approved Thursday night
, for not to exceed $285,000.
2) Construction Contract with' Biltmore
2) Contract to be approved Thursday night. ,
3) Staff to proceed to. develop the top floor
into conference center and upscale
restaurant, bottom floor with trade sho'w
space and casual restaurant, return to City
Commission with cost estimates. '
3~ Consideration of uses for remaining two
floors
CITY ATTORNEY REPORTS,
20. Other City Attorney ltem~
20. Quarterly litigation report to be out
tomorrow.
21. City Manager Verbal Reports
'a~ Use of St. Petersburg Times for
advertising
21 a) Staft to bring back additional information.,
Cancellation of 6/13/94 meeting to be
considered in May.'
4/4194
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Closed bargaining session set fo'r
12:00 p.m. noon 4/18/94. '
. ,
Municipal Services Bldg referendum to be
on September primary ballot. City Manager
to, expeditiously move' staff from Utility
Bldg.
22. Commission Discussion Items
a) (Cont. 'from 2/28/94) Swearing-in of
speakers ' ,
b) (e'ont. from 3/17/94) Environmentally
Sensitive land definition
c) (Cant. from 3/.17/94) Leg~1 Department
Audit'
22. a) Speakers at Public Hearings to be sworn
in.
el direction re neon and lighted sign poles
(Church's Chickenl
f) City Manager Search'
bl Referred to Environmental Advisory
Committee.
c) City Manager t9 contact Hildebrandt to
indicate City Commission did not feel
contract obligation fulfilled, give opportunity
to cure. M. A. Galbraith removed as City
Attorney but invited to stay in the '
department until the new City Attorney'
determines if wants him as part of
department.
d) Code to be enforced. Staff to continue
to refin'e and bring back beach
redevelopment plan.
e) Staff to continue to review and bring
back recoll)mendations.
f) Elizabeth Deptula appointed as City ,
Manager; contract to come back 5/2/94.
d) (Cont. from 3/17/94) Accessory uses in
Resort Commercial Zones
'23. Other Commission Action
Deeoan questioned a letter to William C. Baker, acting Assistant City Manager, from Tim Johnson
, 'regarding the projected months for closure of Clearwater Pass Bridge. M~. Baker explained a better
, idea of the closure timeframe will be known once the contractor is hired. City will do what can to
have closure at a time when it will be least harmful.
, Deeoan requested something be done regarding Cleaning or replacing the drapes in the chambers.
Deeoan questioned information contained in the updates to the Library Long Range Plan, specifically,
population projection of 140,000 by 2000 A.D. and the construction of a television studio in'the
Library.
Garvev requested Pete Yauch, acting Public Works Director, to explain restripping of Cleveland Street,
east of Highland. Mr. Yauch explained previously the lanes were narrow, cars backed up waiting to'
make left-hand turns and there were complaints of speeding. Now continuous left-hand turn, wide
lanes and speed of cars reduced.
Garvev questioned if action was needed 'regarding Mr. Baker's memo on Sand Key Beach
renourishment. Mr. Baker indicated this was just a status report. If City Commission action is
needed, it will be brought forward.
24. Adjournment - 4:55 p.rn,
4/4/94
4
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J,Oillt Meeting of t,he 'City C()~l1missiqn nnd the Budget Advisory Committee
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Review the D'u~get Advisory Committee. Report to the ~ity~Commission
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Review' the Budget Advisory Commi~tee RecoW:mendations
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Review ,the Budget Advisory Committee Mission' Statement and Objectives
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': Receive further direction front the City' Commission
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BUDGET ADVISORY COr\iIMITfEE
Repol1 tD the City Commission
APl'iI 1994
The Budget Advisory Committee last met with the City Commission on August 20, 1993. At.
that time it' was agreed that the City Commission would meet on a regular basis with the Budget
Advisory Committee to review the Committee's progress and make recommendations on future
projects. It was decided that these meetings would coincide with the quarterly budget review
process.
This meeting of April 4, 1994 is the first of these regularly scheduled meetings.
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Since the Budget Advisory Commiltee'sjoint meeting with the City Commission, the Committee
has held eight meetings and reviewed the f<;lllowing topics:
City Commission Salaries - At,the meeting of September 9, the Committee reviewed
the Commissioners' revisions to the 1993/94 Annual Operating and Capital ~mprovement
Budget from the public hearing of September 2, 1994, At this meeting, the Committee
discussed Commission salary adjustmcnts and a recommendation was presented to the
Commission, This recommendation is included on thc attached listing of Budget
Advisory Recommendations.
Fundine New Pl'Oet'nms - At the meet~ng of September 9, the Committee expressed
concern regarding new programs presented/approved by the City Commission without
identifying specific funding mechanisms to pay for these additional costs. (i.e. the
General Accounting Office, City Commissioner salaries, new City Hall) A
recommendation was presented to the Commission, (See attached Recommendations)
City Hall Pl'oicet - At the meetings of,September 9 and October 5. the Committee
discussed the proposed City HaH project. 'The Committee made recommendations to the
Commission requesting that the specific funding mechanism be identified for lhis project
and that more information be provided to the Committee and the public before final
action by the City Commission. (See attached Recommendations)
Mission Statement and Objecth'l'S - At the meetings of October 5 and 19, the Budget
Advisory Committee drafted the Committec's mission statcment and objectives. This
information is attached,
Libl'lu'y Cooperative - At the meeting of October 19, the Budget Advisory Committec
met with the Library Board to discllss the issue of joining' the County Library
Cooperative. At the meetings of November 2 and January II, the Committce extcnsively
discussed this issue and made two separate recommendations to the Commission
recommending that the City !lQ1 join the Pinellas County Library Cooperative. (See
attached Recommendations)
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Budect Coriccrns for the 1994/95 Budeet - The Committee met with then Assistant City
,ManagerJ 'Betty Deptula, on December 7, 1993 to discuss with her possible impacts on
the 1994/95 budget. TI~ere was discussion of upcom,ing labor n'egotiations, the Pension,
Fund, the Community Consensus project, the Recycling Program, incentive plans for
employeesJ' d,epartment incentives, paid leave for employees, privatization of City
, Services,' new Police Headquarters, the City Hall project', and the budget' process. '
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" Rccycline P.'oernm - The' Committee will he making annual progress reports to' the
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'Brumback on March 15, 1994 to familiarize themselves with the Recycling Fur,td:
'proformasJ goals and objectives, and Mr. Brumback's plans for the Re~yc1i~g Program.
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Committee's progressJ and invite recommendations on additional projects for future review.
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BUDGET ADVISORY RECOMMENDATIONS
Scptembcl' 1993 - Fcbrum'y 1994
September 9. 1993
, The Budget Advisory Committee recognizes that the budget is created from week to week
decisions made at City'Commission meetings, The budget document is merely a
compilation of d~cisions and policy changes made throughout the year.
.
The Budget Advisory Committee recommends that as new programs are
added and changes are made by the City Commission to expend more
funds, that these decisions have identified with them the specific funding
mechanism to be used to pay for these' additional costs. Examples are
Commissioner salaries, the Generai Accounting qffice, and funding for
the new City Hall.
The Budget Advisory' Committee recognizes ,that some salary adjustment is appropriate
for the Commission, but feels that 2 1/2 times the present salaries is exorbitant.
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October 5. ) 993
October 19. 1993
.
.
The Budget Advisory Committee recommends that the subject of the
Commission salaries be assigned to the Charler Review Committee next
year with the recognition, that an appropriate 'adjustment be made wit,h a
provision for annual adjustments based on the general salary adjustments
that are provided to City employees.
.
The' Budget Adyisory Committce recommcnds that before a final decision
is made regarding the constructiOll of a new City Halll that a report,
induding a fuB analysis of the new City Hall operating costs and savings
to be provided from the existing facilities, be made available to the Budget
Advisory Committee and the public. ' ,
.
The Budget Advisory Comminee suggests that.any public hcarings on the
City Hall issue be deferred until financial ~nd operational facts can, be
documented and presented to the public, so that the public can' render an
informed opinion.
The Budget Advisory Committee recommends that if any members of the
City Coinmission choose to go to a Phillics World Series game, they must
,use their own money and not use City Funds.
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November 2. 1993
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BUDGET ADVISORY RECOMMENDATIONS
Septembcl' 1993' - Febl'lltlry 1994
The Budget Advisory Committee recommends that the City of Clearwater
not join the Pinellas County Library Cooperative for numerous reasons
including, but not limited to the foHowing:
1. City of Clearwater residents are now paying approximately $32
(per capita) for library services while non-residents are able to pay
(use the, system for) only $37 for the same services. '
2, Joining the Cooperative would result ina - 35.2 % transaction
increase for the Countryside and East branches, while holdings
(availability of materials) will increase only 7.8 %.
3. If Clearwater were to join the Cooperative, the City would be
selling its services for $18.56 per capita while'citizens arc being
charged $32 per capita for the same services.
4. Clearwater's membership in the Cooperative ,could result in
decreased incentive for other-cities to improve their own library
services.
. The Budget Advisory Committee recommends that the special referendum
, on the General Accounting Office be canceled so that the issue can be
studied by the' Charter Review Committee and then put on the ballot in
March of 1995. This recommendation is made for the following reasons:
"
January 11. 1994
.
1. The public is not adequately informed on this issue.
2.,
The cost of a special referendum is disproportionate to the cost of
a referendum during a scheduled election. -
3. The timing or the special election will not produce a representative
cross-section of voters.
At the Budget Advisory Conlmiltee meeting of , November 2, 1993, the
Budget Advisory Committee reCOll1l11C'nded against the City of Clearwater
joining the Pinellas County Library Cooperative. ^ detailed analysis of
the effccts of joining the cooperative has been presented to the
Commission and, to this date; no argument or data has been offcred by
any group supporti;lg joining the cooperative to refute our position.
The budget Advisory Committee continucs to report that joining
\hc Pinellas COUl\\y Lib'rary Cooperative would not be in the best
interests of the City of Clearwater.
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(Revised 10/19/93)
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BUDGET ADVISORY COMMITTEE
Proposed Mission Statement
1. PURPOSE
The City Commission deems it desirable tllat there be a Citizens Budget Advisory Committee
for the purpose of reviewing and making recommendations to the City Commission with respect
to the municipal budget. Subject review will include,'but not be limited to, the City Manager's'
annual recommended budget for the City of Clearwater. The Commillee will also address and
respond to budgetary-type mallers referred to the Committee by the City Commission.
TheCommiUee shall commence work on next year's budget on October 1st each year in order
to have impact before the City Manager's proposed budget is submitted in July.
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OBJECTIVES
To make recommendations to the City Commission to reduce expenditures through, efficiency
without affecting level of services to citizens.
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To make recommendations to the City Commission on possible new revenue sources and or
alternative funding sources. ' ' , '
To review, the budget process and make recommendations to increase citizen awareness of the
process.
To hold a joint meeting with the City commission at least once each quarter to review progress
and recommendations.
3. PROCEDURES
There shall be five members on the Committee. Each COlllmissioner shall appoint one member.
Term in office shall run concurrent with Commissioner's term.
All meetings shall be held in City Hall unless otherwise arranged by the Budget Director.
Meetings are subject to the State Open Meetings and Records Act, and minutes shall be kept.
It shall be the duty of the City Manager through the Budget Director to furnish the Committee
from time to time with information on issues and proposals that are being considered which
would affect the annual operaling budget, and with a copy of all budgetary documents and
related in formation.
Recommcndations of the Committee and copies of minutes shaH be formaHy transmitted Lo the
City Commission wilhin onc week after each COlllmittee mceting.
Requcsts for information shall bc by consensus of the Committee and in keeping with the
Commission policy. Staff projects rcqliiring Inore than eight hours of work Illust be approvcd
by the Commission. "
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APPOINTMENT OF COMMITTEE MEMBERS' "
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After three consecutive unexcused' or ['total of four committee absences within a twelve month'
period~ the appointing Commi,ssioner will be notified of the automatic removal of the Committee,
,.member and require the Commissioner's immediate replacement action. ' '
If the, Commissioner fails to fill the vacancy within one nlontl1 of notification of,removai, the
'Mayor, with the .concurrence of the City, Commission, shan appoint a replacement.
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item #I
Meeting Date:
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Subject: ,
PAGI~G SERVICE
Recommendation/Motion:
Extend the contract \l1ith Pac-Tel Paging, St. Petersburg, Florida, for paging service for,
the contract period 04/01/94 - 03/31/95 at an estimated cost of $13,833.36,
o and that lhe appropriate ol~jclals be authorized 10 execute same.
BACKGROUND:
Paging service is used by 12 city departments/divisions to enable contact with personnel
both during duty hqurs and after. This a\l1ard consolidates the annual service for all
departments/divisions.
This'is the sccond'renewal of t\110 available as authorized in the general conditions of
, the original bid. There will be no change ~n prices or terms.
The FY 1993/94 various deparbmental operating budgets include sufficient funds for this
contrac.t. Funding for FY 1994/95 will be included in the City Nanager1 s recoomended
Operating Budget.
, Reviewed by: Originating Dept.: Commission Action:
legal N/A Admin. Services 'J o Approved
Budget ""N User Dept.: $6,916.68 o Approvod w/condiUons
Purchasing Current FY o Demed
~:~k Mgmt. ~~A , Various o Continued to:
Funding Source:
ACM 'i, ,l \....() Advertised: o Cap!. Imp.
Other l?3 Operating Attachments:
f' Dalo:
\ Paper; o Olher
Submmed by: [] Not required
;-'L ' kl AppropriaUon Code;
\.... \ (I.l.t,.,(..,-c: .. AlIocted partlos
. 1,/ E5J Notified
City Manager o Not required o None
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Clearwater City Commission
Agenda Cover Memorandum
0.
Itl!m #
Ml!ctfng Oatl!: ____
4(L/!qL!
SUBJECT:
AWARD OF CONTRACT FOR LOT MOWING/DEBRIS REMOVAL SERVICES.
RECOMMENDA TION/MOTION:
Award a contract in the amount of $49,000.00 for lot mowing and debris removal for the period from
4/11/94 to 4/10/95 to Interbay Landscape Services, Clearwater, Florida, which is the lowest most
responsive bid received in accordance with the specifications,
~ and that the appropriate officials be outhorized to eXl!cute some.
. BACKGROUND:
Frequently, there exists within the City properties which are in violation of the Lot Clearing Code due
to excessive vegetative growth or the accumulation of debris. In instances where property owners fail
to correct the violations, it becomes necessary for the City to correct the violations. Historically, the
City has utilized private contractors to perform this work. It is estimated that there are 125 lots cleared
each year by city-employed contractors.
Of particular concern are properties consisting of one acre or more that are cleared by a City-employed
contractor. In order to keep the clearing cost for larger properties from being extremely expensive, an
item has been added to the bid response form that specifically requests a lower rate for clearing acreage.
In 1993 about six properties over one acre were cleared by the City.
The City's Purchasing Division recently invited bids from private contractors for this work. Four
contractors responded.
City staff recommends that Interbay Landscape Services, the contractor submitting the most responsive
and 'responsible bid be offered the contract to perform this work for the City. The available balance of
$38,688.31 as of 3/7/94 for Other Operating Expenses is sufficient to fund contract expenditure of
$25,000.00 for the remainder of this fiscal year. Funding of $24,000.00 will be recommended in the
City Manager's Fiscal Year 1994/95 Budget.
Use Dept:
Community Response Team
$ 25.000.00
Currl!nt FiscaL Yr.
Cornmlssion Action:
o Approved
o Approved w/condltlons
o Denied
o Continued to:
Reviewed by:
legol
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
Odginating Dept:
C nlty Response Team
Costs: S 49,000.00
Totol
Submitted by:
Clty~~
Adverti sed:
Date:
Poper:
o Not Requl red
Affected Partles
o Notified
-
to) Not Rcqul red
Funding Source:
o Capi tal 1~.
o Operot I n9
o Other
Attachments:
Bid T DbuL Dt lon/
Bid Slfll1lllry
Approprlation Code:
010-09219-530400-524-000
o Nonl!
o Printed on recycled pnper
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ClealWater City Commission
Agenda Cover Memorandum
Item #
Heetlng Dote:
r;.
4/4/1'/
SUBJECT:
Purchase of Gas Meters and Regulators
RECOMMENDATION/MOTION:
Award an annual contract from 4/5/94 to 4/4/95 for the purchase of gas meters
and regulators to Schlumberger Industries, Owenton, Ky, at an estimated cost of
$83,468.28; Equipment controls Company, Norcross, Ga, at an estimated cost of
$20,332.36; precision Meter Repair Incorporated, Plant city, FL, at an
estimated cost of $13,200.00; Romet International Limited, Missisauga, ontario,
Canada at an estimated cost of $4091.00; Fisher controls International,
Incorporated, c/o Key Controls Incorporated, Tampa, FI, at an estimated cost of
$25,643.52; National Meter Parts Incorporated, Lancaster, Oh, at an estimated
cost of $2,544.00 for a total estimated cost of $149,279.16, which are the most
responsive and responsible bids submitted in accordance with specifications
~ and that the appropriate officials be authorized to execute saffiC.
BACKGROUND:
This bid represents the Clearwater Gas system's estimated annual requirements
for gas meters and regulators to be used for new installations and change outs.
Thirteen (13) bids were solicited and eight (8) vendors responded. Bids were
evaluated by the Assistant Director CGS/Gas Supply & Operations and awarded
based on cost and the equipment meeting the specifications. After careful
evaluation, the recommendation is as follows:
Please award Items 1, 2, 3, 5, 6 and 20 to Schlurnberger Industries for a total
price of $83,468.28.
Please award Items 4 and 8 to Equipment Controls company for a total price of
$20,332.36.
Please award Item 7 to precision Meter Repair Incorporated for a total price of
$13,200.00.
Please award Items 9 and 10 to Romet International Limited for a total price of
$4,091.00.
Reviewed by:
legal
Budget
Purchasing
Risk Hgmt,
CIS
ACH
Other
Originating D~t:
Clearwater GDS System
Costs S 149.279.16 estimtcd
Total
$ 60.000 estimated
Current Fiscal Yr.
User Dept:
Clearwater GDS System
Fl..I'ding Source:
o capitlll Ifill,
ti1 Operat ing
o Other
commission Action:
o Approved
o Approved wi cond i t Ions
o Denied
o Continued to:
SW.itt.~
C I4D~r -
Advert i sed:
Dote: 02/04/94 & 02/11/94
Paper: pinellas County Review
& TlIrrpa Tribune
o Not Requl red
Affected Parties
c:l Not If i ed
o Not Requ; red
Attnchments:
Bid Tab & Sumn~ry
o Hone
Appropriotion Code:
423-00000141170-000
.-. I d
~. Printed on recye e paper
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Please awar~ I~emsl1, i2, 15,' i6, 17, 18 and 19 ~o Fisher con~rols
In~erna~ional,Incorporated, c/o Key Controls ,Ine for a total price,of
,$25,643.52. , '
,
,
Please award I~ems i3and 14 to Na~ional Meter Parts Incorpora~ed for a ~o~al
price,of,'$2,544.00.
The ,purchasing Manager concurs with this recommendation.'Thesema~erials will
, be purchased under ~he Gas System Inventory Cpde 423-00000141170-000 and
,charged out'to PinellasExpansion Code 315-96359-563300-532-000 or Pasco
Ex~ansion co~e 315-96360-563300-532-000 as. dispersed. '
The' available balance 'in 'the Pinellas Expansion Code is $2,625,107 and in the
Pasco Exp~ns~6ri code is $4,219,800.
Fiscal year 93/94
Fi~cal year 94/95
$60,000.00',
$89,27~.61
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CITV OF CLEARWATER, FLORIDA
BID 76-94 OPENS 02/18/94
BID RESPONSE FORM
PAGE 1 OF 7
eM la, u. .
~'1
' VENDOR NAME:
GAS METERS AND REGULATORS
DESCRIPTION
ill
UNIT
PRICE
TOT~L
PRICE
NOTES OR EXCEPTIONS
, '1. ,250 CFH (NTC) SCREWED CASE ALUMINUM GAS METERS 100
~ITH CONNECTIONS ' '
1) COMPENSATING INOEX CAPABILITIES' (14 INCH W.C.)
2) HUBS: SPRAGUE 1A
3) INDEX: CUBIC FEET DIRECT READING WITH 2 FT.
AND 1/2 FT. TEST HANDS
4) PROOF: 1% FAST + 1/2X SPAN
5) CAPACITY: 250 CFH OF 60 SG NATURAL GAS AT
1/2 INCH U.C. DIFFERENTIAL
, 6) MAXIMUM WORKING PRESSURE: 5 PSIG
7) FINISH: ASA NO. 49 GRAY ENAMEL
, 8) UARRA~TY: 1 YR. AGAINST DEFECTS IN MATERIALS
,AND UQRKHANSH~P.
'9) CONNECTIONS: 1.,FEHALE PIPE THREAD 3/4 INCH GALV.
1 - 3/4 INCH MALE PIPE THREAD GAlV.
INSULATED
2. 250 SCREUED CASE ALUMI8NUM GAS METER WITH 600
CONNECTIONS (NYC)
1) HUBS: SPRAGUE 1A
2) INDEX; CUBIC FEET DIRECT READING WITH 2 FT.
AND 1/2 FT. TEST HANDS
3) PROOF: 1X FAST + 1/2X SPAN
4) CAPACITY: 250 CFH OF :60 SG NATURAL GAS AT
1/2 INCH ~.C. DIFFERENTIAL
5) MAXIMUM WORKING PRESSURE: 5 pstG
6) FINISH: ASA NO. 49 GRAY ENAMEL
7) WARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND UQRKHANSHIP.
8) CONNECTIONS: 1 . FEMALE PIPE THREAD 3/4 INCH GAlV.
1,- 3/4 JNCH INSULATED MALE PIPE THREAD GALV.
3. 400 CFH (NTC) GAS METERS WITH CONNECTIONS 32
1) COMPENSATING INDEX CAPABiliTIES (14 INCH W.C.)
2) HUBS: FOR AMERICAN 425.30 LT.
FOR EQUIMETER 415 - 45 LT.
FOR SCHLUMBERGER 400 . SPRAGUE STANDARD
3) HIIISH: ASA NO. 49 GRAY ENAMEL
4) JNDEX: CUBIC FEET DIRECT READ UITH 2 FT.
AND 1/2 FT. TEST HANDS
5) MAXIMUM WORKING PRESSURE: 10 pSIG
6) CONNECTIONS: (2) 1 1/4 INCH HALE OR FEMALE SWJVELS
ONE INSULATED
,7) PROOF: 1% FAST' + 1/2X SPAN
8) WARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND ~RKHANSHIP
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BID RESPONSE fORM
PAGE 2 Of 7,
DESCR1 PTt oN
. ,
4. 400 CFH,GAS METER'~ITH CONNECTIONS (NTC)
1) HUBS: FOR AMERICAN 425 . 3D LT.
FOR EQU1HETER 415,. 45 LT.
FOR SCHLUHBERGER 400 . SPRAGUE STANDARD
2) FINISH: ASA NO. 49 GRAY ENAMEL
,
3) INDEX: CUBIC FEET DIRECT READ ~ITH 2 FT.
4) PROOf:, ", FAST- + 1/2" SPAN
5) MAXIMuM WORKING PRESSURE: 10 PSIG
6) CONNECTIONS: 2 ~,1/4 INCH,MALE OR FEMALE SYIVELS
ONE INSULATED "
7) ~ARRANTY: 1 YR. AGAINST DEfECTS IN MATERIALS
AND WORKMANSHIP
t'
',5. 675 CFH GAS HETERS~I TH CONNECTIONS NTC 45
1) HUBS:, 45 LT.
2) FINISH: ASA NO. 49 GRAY ENAMEL
. 3) INDEX:' CIRCULAR READ IInH 10 ft. TEST HAND
4) PROOF: 15 FAST + 1/2" SPAN
(5) MAXIMUM WORKING PRESSURE: 25 PSIG
,',
6)' CONNECTIONS: (2) 1 1/2 INCH HALE GALV. SlIlVElS
ONE INSULATED
7) WARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
'NO WORI04AN SH I P
" '
6., '000 CFIt (HiC) GAS KE1'ERS \lITH CONNECTIONS ' 36
1) HUBS: SPRAGUE STANDARD
2) fiNISH ASA NO.49 GRAY ENAHEL
3) INDEX: CIRCULAR READ WITH 10 FT. TEST HAND
4) ,PROOF: '" FAST + 1/2" SPAN'
'5) MAXIMUM WORKING PRESSURE: 25 PSIG .
6) C~NNECTION~: (2) 2 INCH FEMALE SIlIVELS DALV.
ONE INSULATED
7) WARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND 'Io'ORKHANSHIP ,
"
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GAS METERS AND ,REGULATORS' VENDOR NAME:
ill
UNn
PRICE
80
TOTAL
PRICE
NOTES OR EXCEPTIONS
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I PAGe 3 OF 7 ,
OESCR I f:'Tt ON
.' 7. 3000 CFH CNTC) GAS METER (DIAPHRAH TYPE) (NEW)
1) CONNECTIONS: 3 INCH FLANGE
2) MAXIMUM WORKING PRESSURE: 100 PSIG
3) FUnSH: ASA NO. 49 GRAY ENAMEL
4) PROOF: 1% FST + 1/2X SPAN
?) INDEX: VERTICAL CIRCULAR READ CUBIC FEET'
, WITH 10 FT. TEST HAND
6) CAPACITY: .1400 CFH AT 1/2 INCH w.e. DIFFERENTIAL OF
.60 SG N^TURAl GAS
7) UARRANTY: 1 YEAR AGAINST DEFECTS IN MATERIALS AND
WORKMANSHIP
CONNECTIONS: 3/4 INCH PT MALE GALVANIZED SWIVELS, ONE
'INSULATED
<'
, ,
8. 5000 CFH (NTC) GAS METER (DIAPHRAH TYPE) (NEU) 4
, '.. 1) 4 INC~ FLANGE
2) MAXIMUM WORKING PRESSURE: 100 PSIG '
3) FINISH: ASA NO. 49 GRAY ENAMEL
4) PROOF: 1X FAST + 1/2X SPAN
5) INDEX: VERTICAL CIRCULAR READ CUBIC FEET
, UITH 10 FT. TEST HAND
6) CAPACITY: 2300 CFH AT 1/2 INCH \J.C. DIFFERENTIAL OF
.60 SG NATURAL GAS
7) WARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
WORKMANSHIP
9. 3 ~ H ROTARY GAS HETER STD. INSTRUMENT DRIVE
>
1) CONNECTION SIZE: 2, INCH FLANGE
2) FINISH: ASA NO. 49 GRAY ENAMEL
3) PROOF: 1/2% FAST + 1/2% SPAN
,4) MAXIMUM WORKING PRESSURE: 100 PSIG
5) MOUNTING POSITION: VERTICAL
6) ROTATION OF STUFFING BOX: CLOCKWISE
, 7) DRIVE IlATE: 10 .tU.fl.
8) WARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND \IORKHANSHIP
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GAS METERS AIID REGULIITORS VENDOR NAME:
UNIT
PRICE
12
,3
TOTAL
PRICE
NOTES OR EXCEPTIONS
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BID RESPONSE FORH
PAGE 4 OF 7
DESCRIPTION
, t
'0. 5H - ROTARY GAS HETER STD. INSTRUMENT DRIVE
" CONNECTION SIZE: 3 INCH FLANGE
, 2) FINISH: NUHBER 49 ASA GRAY ENAMEL
3) PROOF: 1/2% FAS,. ... 1/2% SP~H
4) MAXIMUM ~RKING PRESSURE: '00 PSIG
5) HOUNTING POSITION: VERTlrAL
6) ROTATION OF STUfFING BOX:,CLOC~ISE
7) DRIVE RATE: 10 CU. FT.
8) WARRANTY:,' YR. AGAINST DEFECTS IN MATERIALS
AND ~RKHANSHIP
"
I.
'I
C~S METERS AND REGULATORS VENDOR H~E:
UNIT,
2ll ' fRill
2
11. 3/4 IHCH PIPE SIZE ANGLE GAS REGULATORS WITH INTERN '500
RELIEF VALVE
,
,) INLET PRESSURE: 60 PSIG
2) OUTLET PRESSURE: 7 INCH W.C. TO 14 INCH W.C.'
3) ORIFICE: 1/8 INCH
4),FINISH: ASA NO. 49 GRAY ENAMEL
5) veNT POSITION: EQUIHETER - N14
FISHER - . E
SCHLUHBERGER ~ - . N13
LANCASTER - - - 9-9
AMERICAN ., VALVE HEAD (A) VENT#
, 6) WARRANTY: 1 YR. AGAINST ,DEFECTS IN MATERIALS
AND IJORKHANSHIP
12. 3/4 INCH PIPE SIZE ANGLE GAS REGULATOR WITH INTERNAL 500
RELIEF VALVE
1) INLET,PRESSURE: 6 PSIG
2) OUTLET PRESSURE: 7 INCH W.C. TO 14 INCH w.e.
3) ORIFICE: 1/4 INCH
4) FINISH: ASA NO. 49 GRAY,ENAMEL
5) VENT POSITION: EQUIHETER - #14
FISHER - - E
SCHLUMBERGER - - - #13
LANCASTER - - - 9'9
AMERICAN' VALVE HEAD CA) VENTN
6) WARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND IJORKHANSHIP
13. 1 INCH PIPE SIZE GAS REGULATORS WITH INTERNAL RELIEf VALVE 144
1) INLET PRESSURE: 60 PSIG
2) OUTLET PRESSURE: 7 INCH w.e. TO 14 INCH W.C.
3) ORIFICE: 3/16 INCH
4) FINISH: ASA NO. 49 GRAY ENAMEL
5) VENT POSITION: AMERICAN. VALVE HEAD (C) VENT #2
EQUIMETER . 105
LANCASTER - 6-6
SCHLUMBERGER . #5
FISHER n--n3F
6) WARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND IJORKHANSHIP
TOTAL
PRICE'
NOTES OR eXCEPTIONS
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BID RESPONSE FORM'
PAGE 5 OF 7
DESCRIPTION
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1
'15. 2 INCH 'FEMALE PIPE THREAD GAS REGULATOR UITH INTERNAL
RELIEF VALVE
1) INLET,PRESSURE: 60 PSIG .60 SG NATURAL GAS
2) OOTLET PRESSURE': 7 INCH U.C. TO 14 INCH U.C.
(MUST BE CAPABLE OF OUTLET PRESSURE UP TO
2 PSI UITH ONLY A CHANGE OF SPRING.)
3) ORr FICE: '318 INCH ' '
4) CAPACITY: '10,000 CFH \11TH 112 HICK ORIFICE
5) VENT POSITION: AMERICAN - VALVE HEAD (C) VENT N2
EQUIMETER - 105
LANCASTER . 6-6
SCKLUKBERGER . ~s
FISHER _u,,'3F
6) UARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS,
AND Io/ORKMANSHIP
, ,
16. 2 INCH FLANGED REGULATOR WITH INTERNAL RELIEF VALVE 20
1) INLET PRESSURE: 60 PSIG .60 SG NATURAL GAS
, 2) OOlLET PRESSURE: 7 IHtn Y.C. TO' 14 IHeR \l.C.
(MUST BE CAPABLE OF OUTLET PRESSURE UP TO
,2 PSI UITH.ONLY A CHANGE OF, SPRING.)
3) ORIFICE: 3/8 INCH
4) CAPACITY: 10,000 CFH WIT~ 1/2 INCH ORIFICE
5) VENT POSITION: AMERICAN - VALVE HEAD (e) VENT N2
EQUIMETER . 105
LANCASTER - 6-6
SCHLUHBERGER . #5
FISHER ......3F
6) WARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND Io/ORKHANSHIP
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GAS HETERS AND REGULATORS VENDOR NAME:
UNIT
oTV, ~
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12 .
TOTAL
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NOTES OR EXCEPTIONS
14. 1 INCH PIPE SIZE GAS REGULATORS UITH INTERNAL RELIEF VALVE 48
1) INLET PRESSURE: 6 PSIG
2) OOTLET PRESSURE: 7 INCH U.C. TO 14 JNCH W.C.
'3) ORIFICE: 5/16 INCH .
4) FINISH: ASA NO. 49 GRAY ENAMEL
5) VENT POSITION: ~ER~CAN - VALVE HEAD (C) VENT N2
EQUIMETER - 105
,
lANCA~TER - 6-6
SCHLUHBERGER . #5
FISHER u_ u-3F
,6) UARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND \o/ClRKMANSHIP
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RESPONSE FORM
PAGE 6 OF 7
DESCRIPTlOll
17..
3/4 INCH FEMALE PIPE THREAD GAs REGULATOR YITH IIlTERNAL'
RELIEF VALVE
>
1) IIlLET PRESSURE: ,100 PSIG .60,50 NATURAL GAS
2) OUTLET PRESSURE: 15 PSIG
3) ORIFICE: 1/8 INCH
4) CAPACITY: 1000 CFH
5) VENr POSITION: AMERICAN . VALVE HEAD (C) VENT #2
EQUIHETER '. 105
LANCASTER - 6-6 '
SCHLUHBERGER . #5
, FISHER ,......3F
6) YARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND WRICMANSHIP
,
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1 INCH FEMALE PIPE THREAD GAS REGULATOR YITH INTERNAL,
RELIEF,VALVE ,
1) INLET PRESSURE:'100 PSIG .60 SG NATURAL GAS
2) OUTLET PRESSURE: 15 PSIG
3) ORIFICE: 1/4 INCH
4) CAPACITY: 1500 CFH
5) VENT POSITION: AMERICAN - VALVE HEAD (C) VENT '#2
EQUIHETER . 105
LANCASTER . 6,6 ,
sCHLUKBERGER - #5
FI SHER .... - -3F
, ,6) YARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND WRKHANSHIP
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19. 2 INCH FEMALE PIPE THREAD GAS REGULATOR YITH INTERNAL 8
RELIEF VALVE
, 1) HIl.U PRESSURE: 100 PSI,G .60 SG ,NATURAL GAS
2) OUTLET PRESSURE: 15 PSIG
3) ORIFICE: 1/2 INCH
4) CAPACITY: 10,000 CFH ,
5) VENT POSITION: AMERICAN - VALVE,HEAD ec) VENT #2
EOUIMETER . 105
LANCASTER - 6-6
SCHLUHBERGER - #5
FISHER u.'..-3F
6) YARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AIID \KlRKAANSH IP
7) RELIEF PROTECTION: INTERNAL RELIEF ,MUST PROTECT
DOWNSTREAM PRESSURE TO MAOP
YITH MAXIMUM INLET PRESSURE
TO 130 PSIG.
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GAS METERS AND REGULATORS VENDOR NAME:
, UNIT
aiY PRICE.
24
96
TOTAL'
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NOTES OR EXCEPTIOllS
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, DESCRIPTION'
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>.20: 2,JNCH FEMALE PIPE THREAD PJLOT OPERATED GA'S REGULATOR
WITH'JNTERNAL RELIEF VALVE
, ,
1) INLET PRESSURE: 100 PSIG .60 SG NATURAL GAS
2) OUTLET PRESSURE: 520 PSJG
3),ORJ'FJcE 1i4, JNCH
, ,,' 4) 'CAPACJTY: 4000 CFH
5) VENT 'POSITION: AHER~CAN
EQUtMETER
LANCASTER 6-6
'SCHLuMBERGER ~ N5
FJSHER ---'--~,3F
c' ",6) ,WARRAHTh 1 YR;~AGAUIST DEFECTS IMMt,TERJAlS
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ISSUE DATE:
PREBID CONFERENCE:'
MAIL, BIDS ,TO:'
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DEL,IVER B IDS TO:
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BIDS MUST BE RECEIVED
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POST OFFICE BOX 4748
C LEA R W ATE R, F LOR IDA 346 1 B,. 4 7 4 B
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Invitation for, Bid' 76-94
Gas Meters and Regulat~rs
F~bruary 10, .1994
None
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City of Clearwater
purchasing Division
P. O~ Box 4746
Clearwater, ,PL 34618-4748
City of Clearwater'
purchasing Division
,711 Maple Street
Clearwater, FL 34615
,
, (
"
February 28, 1994
11:00 AM
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Bids, may not be withdrawn
,within 90 days after such
time and date."
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,
George E. McKibben
purcha~ing Manager
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. . Equal E m p I 0 V men ! and A "II r mat t v e Action E m p I 0','1 e r ' .
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STATEMENT OF NO BID 76-94
"
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NOTE: '
only.
City of Clearwater/Purchasing
P.O.' Box 4748
Clearwater, FL 34618-474~
"
If you do not intend' to respond, please return this
, '
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We, the undersigned, have declined to bid on the above 'noted
Invitation for Bid for the following reason (s): " ',' ,'.
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Insufficient time to resporid to the Invitation for Bid~
Do not offer this product/service
Our schedule will not permit us to perform.
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Unable to meet sp~cifications.
Unable to meet insurance requirements.
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We understand ,that if a "no bid" statement is not returned,
our ,name may be removed from the Bidder" s List of the City of
'Clearwater.
COMPANY NAME:
ADDRESS: '
CITY/STATE/ZIP:
SIGNATURE:
DATE:
TELEPHONE:
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BID RESPONSE FORM (76-94)
c9mmodity' Description
Gas Meters & Regulators
(Per Attached Specifications and Response Sheets)
, ,
'Please return tw~ (2) copies of Bid,Response
F.O.B. CLEARWATER
Delivery Date:
after receipt of order.
Payrnent'terrns:
, '
" Contact Terry Neenan,' 813/462-6630, .with questions regarding
, this bid. '
'I
, ' . BIDDER REPRESENTATION
"I repres~nt that this bid is subrnit~ed in compliance with all
terms, conditions and specifications of the Invitation for
Bid and that I am authorized by the owners/principals to,
execute and submit this bid on behalf of 'the business
identified below.
BUSINESS NAME:
FID#
'STREET ADDRESS:
CITY, STATE~ ZIP CODE:
PRINT/TYPE NAME OF AUTHORIZED,REP:
TITLE/POSITION OF AUTHORIZED REP:
SIGNATURE OF AUTHORIZED REP:
DATE SUBMITTED:
TELEPHONE
FAX NUMBER:
, ,
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CITY OF ClEARYATER"FlORIOA
BID 16.94 OPENS 02/18/94,
BID RESPONSE FORM
PAGE,1 OF 7
DESCRIPT10~
,
)'
I ~ '
1. ,250 CFH (NTC) SCREYED CASE ALUMINUM GAS METERS
YITH CONNECTIONS,
1) COMPENSATING lNneX CAPABiliTIES (14 IHtH W.t.)
2) HUBS: SPRAGUE 1A
3) INDEX: CUBIC FEET DIRECT READING ~ITH 2 FT.
AND 1/2 FT. TEST HANDS
4) PROOF: 'X FAST + '/2% SPAN
" 5) CAPACITY: 250 CFH OF 60 SG NATURAL GAS AT
, .
1/2 INCH ~.C. DIFFERENTIAL
6) MAXIMUM WORKING PRESSURE:' 5 PSIG
, '
1) FINISH: ASA NO. 49 GRAY ENAMEL
8) YARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND ,WORKMANSHIP.
9)' CONNECTIONS: 1- FEMALE PIPE THREAD 3/4 INCH GAlV.
1 . 3/4 INCH MALE PIPE THREAD GAlV.
INSULATED
2.', 250 SCREWEO CASE AlUMIBNUH GAS HETER \.11TH 600
CONNECTIONS (NTe)
1) HUBS: 'SPRAGUE 1A
" 2), INDEX: CUBIC FEET,DIRECT READING WITH 2 FT.
AND 1/2 FT. TEST HANDS
3) PROOF: 1X FAST + 1/2X SPAN
, 4) CAPACITY: 250 CFH OF .60 SG NATURAL GAS AT
1/2 INCH W.C. DIFFERENTIAL
5) MAXIMUM WORKING PRESSURE: 5 PSIG
6) FINISH: ASA NO. 49 GRAY ENAMEL'
7) WARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND WORKMAIISHIP.
8) CONNECTIONS: 1 - FEMALE PIPf THREAD 3/4 INCH GALV.
1 - 3/4 INCH INSULATED HALE PIPE THREAD GALV.
" '3.
400 CFH (NTC) GAS METERS WITH CONNECTIONS
1) COHPE~SATING INDEX CA~A5IL1T1ES (14 tNCH w.e.)
2) HUBS: FOR AMERICAN 425-30 LT.
FOR ECUIMETER 415 . 45 IT.
FOR SCHLUHSERGER 400 - SPRAGUE STANDARD
3) FUllSH: ;'SA' NO. 49 GRAY ENAMEL
4) INDEX: CUBIC fEET DIRECT READ YITH 2 FT.
AND 1/2 FT. TEST HANDS
5) MAXIMUM WORKING PRESSURE: 10 PSIG
6) CONNECTIONS: (2) 1.1'4 INC>> ~lE OR FEMAlE S~IVElS
ONE INSULATED
7) PROOF: 1X FAST + 1/2X SPAN
8) WARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND \IORXHAtlSHIP
I,
"
GAS METERS AND REGULATORS
9.ll
UNIT
PRICE
100
32
TOTAL
e.B.ill.
, VENDOR N~E:
NOTES OR ExtEPT10MS
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B[O RESPONSE FORM
PAGE 2 Of 7 '
OEseR I PTlON
!
4. 400 CFH GAS METER WITH CONNECTIONS (NTC) ,
," 1) HUBS: FOR AMERICAN 425' - 30 LT.
FOR'EQUIMETER 415 - '45 LT.
FOR SCHLUMBERGER 400 ~ SPRAGUE STANDARD
2) FtNISH~ ASA NO. 49 GRA~ ENAMEL ,
3) tNDE~: CUBIC FEET O[RECT READ ~ITH 2 FT.
,4) PROOf: '1X FAST + 1/2X SPAN
5) MAXIMUM WORKING PRESSURE: 10 PSIG
6) 'CONNECTIONS: 2 1 1/4 INCH MALE OR ~EHALE SWIVELS,
" , ONe [NSULATED
7) WARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND WORKMANSHIP
,',
"
, ,
"
, ,
5., ,675 CFH GAS METERS WITH CONNECTIONS NTC
1) HUBS: 45 LT.
'2) FINISH: ~SA NO. 49'GRAY ENAM~L , ,
3) INDEX: CIRCULAR READ WITH 10 FT. TEST HAND,
4) PROOF: 15 FAST + 1/2X SPAN
5) MAXIMUM ~K1HG PRESSURE: 25 PSIG
6) CONNECTIONS: (2) 1 1/2 [NCH MALE CAlV. SW1YELS
ONE [NSULATED
7) WARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
ANl) WOlUQ4ANSHIP
6. 1000 CFH (NTC) GAS METERS WITH CONNECTIONS
1) HUBS: 'SPRAGUE STANDARD
2) FINISH ASA NO.49 GRAY ENAMEL
3) INDEX: CIRCULAR READ WITH 10 FT. TEST HAND
4) PROOF: 1X,FAST + 1/2X SPAN
5) MAX[MUM WORKING PRESSURE: 25 PSIG
6) CONNECTIONS: (2) 2 INCH FEMALE SWIVELS GALV.
ONE INSULATED
7) WARRANTY: ,1 YR. AGAINST DEfECTS IN MATERIALS
AND WORKMANSHIP
, '
, ~.
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GAS METERS AND REGULATORS VENDOR NAME:
9I!
80
45
! '
UNIT
filii
36
" .
TOTAL
PRICE
NOTES OR EXCEPTIONS
.'
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BID RESPONSE FORM
PAGE 3 OF 7 '
, .
GAS METERS AND REGULATORS VENDOR NAME:
DESCRIPTION
ill
UNIT
PRICE
TOTAL
PRICE
NOTES OR EXCEPTIONS
, \
7. 3000 CFH (NTC) GAS HETER (OIAPHRAH TYPE) (NEU)
1) CONNECTIONS: 3 IIIC~ FLANGE
2) MAXIMUM UORKING PRESSURE: 100 PSIG
, 3) FINISH: ASA NO. 49 GRAY ENAMEL
4) PROOF: 1X FST + 1/2X SPAN
5) INDEX: VERTICAL CIRCULAR READ CUBIC FEET
UITH 1D,FT. TEST HAND ,
,6) CAPACITY: 14DO CFH AT 1/2 INCH U.C~ DIFFERENTIAL OF
.60 sa NATURAL GAS
7) UARRANTY: 1 YEAR AGAINST DEFECTS IN MATERIALS AND
, UORKMANSH I P , ,
'CONNECTIONS: '3/4 INCH PT MALE GALVANIZED SUIVELS, ONE
, INSULATED
12
"
, ,
"
8. 5000 CFH (NTC) GAS METER (DIAPHRAM TYPE) (NEW)
1) 4 INCH FLANGE
2) HAXI~M UORKING PRESSURE: 100 PSIG
3) FINISH: ASA NO. 49'GRAY ENAMEL
4) 'PROOF: 1X FAST ,~, 1/2X SPAN
, ,
;5) INDEX:, VERTICAL CIRCULAR READ CUBIC FEET
, " UITH 10 FT. TEST HAND
6) CAPACITY: 2300 CFH AT 1/2 INCH U.C. DIFFERENTIAL OF,
.60 SG NATURAL GAS
7) WARRANTY: 1 YR. AGAINSI D~FECTS IN MATERIALS
WORKMANSHIP
4
: .'
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, ,,9~ 3 ~ M ROTARY GAS METER SID. INSTRUMENT DRIVE
1) CONNECTION SIZE: 2 INCH FLANGE
, 2) FINISH: ASA NO. 49 GRAY ENAMEL ,
,3) PROOF: 1/2:( FAST + 1/2" ,SPAN
4) MAXIMUM UORKING PRESSURE: '100 PSIG
5) HOUNTING POSITION: VERTICAL
'6)'ROTATION OF STUFFING BOX: CLOCKWISE
7) DRIVE RATE: 10 CU. FT.
6) UARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND UORKMANSHIP
, 3
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GAS METERS AND REGULATORS VENDOR NAME~
UNIT
ill ,flli1
TOTAL
fB!g
,
810 RESPONSE fORM '
PAGE 4'Of 7
DESCRIPTrON
10. 5M - ~OTARY GAS METER STD~ INSTRUMENT DRIVE
1) CONNECTION SIZE: 3 INCH FLANGE
2) FINISH:, NUMBER 49 ASA GRAY ENAMEL
3) PROOF: 1/2X fAST, + 1/2X SPAN'
4) ~XIHUH ~RKING PRESSURE: 100 PSIG
5) HOUNTING POSITION: VERTICAL
6) ROTATION Of STUFFING BOX: CLOCKWISE
7) DRIVE RATE: 10 CU. FT. '
8) ~ARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND ~RKMANSHIP
2
. 11. 3/4 INCH PIPE SIZE ANGLE GAS REGULATORS ~ITH INTERN ' SOD
RELIEF VALVE' '
1) INLET PRESSURE: 60 PSIG
,2) OUTLET PRESSURE: 7 INCH ~.C. TO ,14 INCH ~.C.
3) ORIFICE: lIB INCH
4) fINISH: ASA NO. 49 GRAY ENAMEL
5) VENT POSITION: ECUIHETER - ~14
FISHER - - E
SCHLUHBERGER - - - ~13
LANCASTER- - - 9-9
AMERICAN - VALVE HEAD (A) VENT#
6) ~ARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND WORKMANSHIP
"
12. 3/4 INCH PIPE SIZE ANGLE ~S REGULATOR ~ITH INTERNAL
RELIEF VALVE
1) INLET PRESSlJRE: 6 PSIG
2) OUTLET PRESSURE: 7 INCH ~.C. TO 14 INCH ~.C.
, 3) ORlF ICE ~ 1/4 INCH
4) FINISH: ASA NO. 49 GRAY ENAMEL
5) VENT POSITION: EQUIHETER - #14
FISHER - - E
, SCHLUHBERGER - - - #13
LANCASTER - - - 9-9
AMERICAN - VALVE HEAD (A) VENT#
6) ~ARRANTY~ 1 YR. AGAINST DEFECTS IN MATERIALS
AND ~RKMANSIIlP
, SOD'
13. 1 'INCH PIPE SIZE GAS REGULATORS YITH INTERNAL RELIEF VALVE, 144
1) INLET PRESSURE: 60 PSIG
2) OUTLET PRESSURE: 7 INCH ~.C. TO 14 INCH ~.C.
3) ORIFICE: 3/16 INCH '
4) FINISH: ASA NO. 49 GRAY ENAMEL
5) VENT POSITION: AMERICAN - VALVE HEAD eC) VENT #2
ECUIMETER . 105
LANCASTER - 6-6
SCHLUHBERGER . #5
FI SHER . -. - - -3F
6) ~ARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND ~RI:MANSHIP
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NOTES OR EXCEPTIONS ,
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BID RESPONSE FORH
PAGE 5'OF 7
GAS HETERS AND REGULATORS VENDOR NN~E:
DESCRIPTION
aTY
UNIT
f.!!jg,
TOTAL
f.aill
NOTES OR EXCEPTIONS
'1
, ,
14.,., 1 INCH ,PIPE SIZE GAS REGULATORS \11TH INTERNAL RELIEF VALVE 48
~) INLET PRESSURE: 6 PSIG
2) OUTLET PRESSURE: 1 INCH \I.C. TO 14 INCH W.C.
;3) ORIFICE: 5/16 INCH
4) FINISH: ASA NO. 49 GRAY ENAMEL
5) VENT POSITION: AMERICAN - VALVE HEAD ee) VENT ,#2
EQUIMETER - 105
LA"CASTER - 6.6
SCHLUHBERGER - IS
FISHER ----- .3F
"6)'\lARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS,
AND Ioo'ORKHANSHIP
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15. 2 INCH FEMALE PIPE THREAD GAS REGULATOR WITH INTERNAL
,RELIEF VALVE
1) INL~T PRESSURE:, 60 PS1G .60 SG NATURAL GAS. ,
2) OUTLET PRESSURE: 1 INCH W.C. TO 14 INCH W.C.
(HUST BE CAPABLE OF OUTLET PRESSURE UP TO
2 PSI \11TH ONLY A CHANGE OF SPRING.)
3) ORIFICE: 3/8 INCH
4) CAPACITY: 10,000 CFH WITH 1/? INCH ORIFICE
5) VENT POSITION: AMERICAN - VALVE HEAD (C) VENT #2
EQUIHETER - 105
LANCASTER - 6.6
SCHLUHBERGER - #5
FISHER ---.. .3F
6) WARRANTY: 1 YR. AGAINST DEFECTS IN MATERIALS
AND Ioo'ORKHANSHIP
12 '
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16_ 2 INCH FLANGED REGULATOR WITH INTERNAL RELIEF VALVE
1) INLET'PRESSURE: 60 PSIG .60 sa NATURAL GAS
2) oUTLET PRESSURE: 7' INCH W.C. TO 14 INCH W.C.
. (HUST BE 'CAPABLE OF OUTLET,PRESSURE UP TO
2 PSI WITH ONLY A CHANGE OF SPRING.)
3) ORIFICE: 3/8 INCH
4) CAPACITY: 10,000 CFH WITH 1/2 INCH ORIFICE
5) VENT POSITION: AMERICAN - VALVE HEAD (e) VENT #2
EQUIHETER - 105
LANCASTER - 6.6 '
SCHLUHBERGER - #5
FISHER --.. "3F
,6) WARRANTY: \ YR. AGAINST DEFECTS IN MATERIALS
AND Ioo'ORKHANSHIP
20 '
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RESPONSE fORM
PAGE 6 OF 7
GAS METERS AND REGULATORS, VENDOR NAME:
, DESCR IPTlO~,
ill
UNIT
f.!!jg,
TOTAL
PRICE
NOTES OR EXCEPTIONS
'17. 3/4 INCH FEMALE PIPE THREAD GAS REGULATOR ~ITH INTERNAL 24
REL IEF VALVE '
1) INLET PRESSURE:, 100 PSIG .60 SG NATURAL GAS
2) OUTLET PRESSURE: 15 PSIG
3) ORIFICE: 1/8 INCH
4) CAPACITY: 1000 CFH
5) VENT POSITION: AMERICAN - VALVE HEAD eC) VENT #2
EQUIMETER - 105
LANCASTER - 6-6
SCHLUMBERGER - #5
,FISHER '..0..-3F
6) ~ARRANTY: 1 YR. ,A~AINST DEFECTS IN MATERIALS,
AND I.'ORKHANSHI P ,
, ,
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1 INCH FEMALE PIPE THREAD GAS REGULATOR ~ITH INTERNAL
. RELIEF VALVE
, ,
1) INLET PRESSURE: 100 PSIG .60 SG NATURAL GAS
2) OUTLET PRESSURE: 15 PSIG
3) ORIFICE: 1i4 INCH
'4) CAPACITY: 1500 CFH
5) VENT POSITION: AMERICAN - VALVE HEAD eC) VENT #2
ECUIHETER - 105
LANCASTER - 6-6
SCHLUMBERGER - #5
FISHER ""--3F
6)' IoIARRANTY: 1 YR. ,AGAINST DEFECTS IN MATERIALS
AND I.'ORKHANSHIP
96
, 18.
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19. 2 INCH FEMALE PIPE THREAD GAS REGULATOR ~ITH INTERNAL
, , RELI EF VALVE
1) INLET PRESSURE: 100 PSIG .60 SG NATURAL GAS
,2) CUTLE! PRESSURE: 15 PSIG
3) ORIFICE: 1/2 INCH
4) CAPACITY~ 10,000 CFH
5) VENT POSITION: AMERICAN 0 VALVE HEAD (C) VENT #2 ,
ECUIHETER - 105
LANCASTER - 606
SCHLUHBERGER 0 #5
FISHER --~.--3F
6) ~ARRANTY: 1 YR~ AGAINST DEFECTS IN MATERIALS
AND I.'OIlKHANSHIP
7) RELIEF PROTECTION: INTERNAL RELIEf HUST PROTECT
OO\olNSTREAH PRESSURE TO HAD?
~ITH MAXIHUM INLET PRESSURE
TO 130 PSI G.
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RESPONSE fORM
PAGE 1, Of 1 '
,<
..DESCRIPTION
..
2'INCH FEHALE PIPE THREAD PILOT OPERATED GAS REGULATOR
~ITH INTERNAL RELIEF VALVE '
1) INLET PRESSURE: 100 PSIG .60 SG NATURAL GAS
2) OUTLET PRESSURE: 5 20 PSIG
3) ORI FICE '1/4 INCH ,
" .
4) CAPACITV: 4000 CFH
5)~VENT POSITION: AMERICAN
, '
EQUIHETER
LANCASTER 6-6
SCHlUHBERGER,-'#S
FISHER u--.-3F, " '
6) UARRANTV:'1 YR. AGAINST DEFECTS IN MATERIALS "
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, AND WORKMANSHIP .
20.
" ,
- VALVE HEAD ee) VENT,#Z
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GAS HETERS,ANQ REGULATORS
ill
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UNIT
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TOTAL
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VENDOR NAME:
NOTES OR EXCEPTIONS
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Clcmwuter City Commission
Agenda Cover Memorandum
s.
I tern 1/
M~~tlng Oot~:
'-IN /1 '-/
SUBJECT:
purchase of two Front-Loading Solid Waste Vehicles
RECOMMENDATION/MOTION: Rescind action taken on item 7 of February 28, 1994,
agenda (awarded a contract to Peterbilt of Central Florida for the purchase of two
Peterbilt/Heil front-loading refuse vehicles, at a total cost of $238,400) and
award a contract to Peterbilt of Central Florida, winter Garden, FL, for the
purchase of two Peterbilt/E-Z Pack front-loading refuse vehicles, at'a total cost
of $237,800 ($118,900/each), which is the lowest, most responsive and responsible
bid submitted in accordance with specifications; financing to be provided under
the city's master lease-purchase agreement with Security capital corporation,
~ ond thot thl! approprlilte officials be authorlzcd to execute somc.
BAC}CGROUND:
This agenda item corrects an error presented to the city commission on
February 28, 1994: staff recommended the purchase of two Peterbilt/Heil front-
loading refuse vehicles, at a total cost of $238,400 ($119,200/each). The low bid
for this purchase is from the same vendor submitting a second alternate bid, to-
wit: the Peterbilt/E-Z Pack, at a total cost of $237,800 ($118,900/each). Staff
is recommending t.he Peterbilt/E-Z Pack model vehicle.
Bids were solicited for two front-loading refuse trucks. Four firms responded to
the bid solicitation; sixteen firms did not bid for the following reasons: 9 do
not offer the product, 6 were unable to meet specifications, and 1 bid with a
chassis manufacturer ~ staff recommends the low bidder I Peterbil t of central
,Florida, be awarded the contract for Bid No. 29-94.
,
This purchase replaces Vehicle No. 2080.157, a 1985 Mack/Leach, and Vehicle No.
2080.179, a 1987 Crane Carrier. These vehicles were approved for replacement by
the city commission during its 1993/94 budget hearing meetings and are listed on
the approved vehicle replacement list as published in the 1993/94 budget.
Funding for this purchase is budgeted in project Motorized Equipment--Lease-
Purchase, 315-94221-564100-590-000, which has available funds of $1,769,435.98 as
of March 14, 1994. Fiscal year 1993/94 budgetary impact for the lease-purchase
is approximately $13,723 (principal: $10,379; interest: $3,344).
Rcvl cwcd by:
Legal
Budget
Purchasing
Risk. Mgmt.
CIS
ACH
Other
IUA
Tt.VI,6J
c.,.c,. e
iliA
Il(A
'1'-'::017-
Co~ts: S 237.800.00
Totol
U!;cr Ocpt:
Public ~orks/Solid ~~stc
$ 13,723.00
Current Fiscal Yr.
Canmission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
S\bni ttcd by:
Clt il~~
Advcr t I :;1XI:
Dote: 11/5/93 & 11/1~/93
Paper: T nmp:l T r i llul1~' oncJ P. C.
Rcvicll
o Ilot Requi rl,eJ
^' fected Purt il!!l
o /lotifled
o Not Requi red
runJill9 Source:
(0) C:Jpi ti'll Imp,
o OI;e1'ot i n9
o Oth...r
At tl1chnlt'nts:
Illd Tobuli'ltlon/Bld SUfJnMY
o Ilone
^IJIJI'Opri (J t Ion Code:
315-94221.564100'590.000
o Printed on rccyel cd paper
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Cln OF ct.r.ARIIATF.ll
DID 29-94 orr-IIm J21D31'~
IIID TAli
"
Iml
.J!2l.
, pUCll.lt'tl011
I. nonT LOAIllllC REFUSE nucu
>,
lA. UTIIUlATE tROlrt LOAIlER
Ill. ALTnlIA n: nolft, LOAIlER
2. SIDE LOADIHC REFUSE TT1UCU
2A, 'ALttllllATE SlOE LOAIlER,
'". i
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\ 2
:t' ..
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IU!Junr: nuC'l:.~
, PAUl rtrnoU,T TT1UCU
PT. LAUDf:P;DALt. ru.
UtlIT
~
TOThL
J'UtE
~
J~2.SI0.00 2~,,020.00
rnnnJLT/IWlOI!!
,hrlV FE nEIL 40
2
101.063.00 214,126.00
rETEUILTIDD!I'Sm
DIU -401E
2
.,
106.232.00 212.46~.00
PETERIIILT/IIAIlOEE
2UBB WI 0 RAIL 24
!06.232.0D ~12,~64~00
PETEIlIIILTIIIAIlDEE
22XBB RAPID ~IL 22
1I0Tl! I liD ALTDlIlA1E fUEL IIID!: 1l!CP.IV1lll.
Dr.LlVEIl:U
ttlUlS I
'SlJHHAltT Dr DIDn
"
DlDS SOLICITED I
BIDS IlECEIVED,
110 RurOIlSEI
110-1110 RESPOIISE.
"
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20
4
2
14
, ,
120.18U lJAt~
,ltn 10
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IlUltlClPAL gALES, UIC.
TAMPA. fLORIDA
UIIIT
UICE
TOTAL
l'UCE
, 12'.229.00 2'D.4,B.00
rEttkblLT/rAC-lm
FrEIOO
, ,
110 IllD
l&lJ-2Ib UA\':'
ItET 10
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RAT PACEta IIAstt, lilt
J^~SDUVILLE. 'LoRIDA
unIT
'~
TOTAL
um
131,667.00 2&3,334.00
CUlIE CAMIIl1l UL44T
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10S,44&.00 210,192.00
CUlIE: CAMIER, LtT 26-C,
VAnl! CUIlDtl';!lOEl
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90-1'0 Oo\U
IIET 10
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11~,200.00 238.~OO.00
P!ttUlLT/DllL'
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'ETmlLTlrAX.~.
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111,900.00 237,100,00'
PnDJIILTII.~ 'Act '
10l,lOO.00 20a,100.oO
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REFUSE lIlRUCKS,
RESPONSES:
Palm Peterbilt Trucks
Ft. Lauderdale, Florid~
Municipal'Sales, Inc.
Tampa, Florida
I ,
Ray Pace's Waste, Inc.
Jackeon~llle, Florida
,
peterbilt of Central Florida
Winter Garden, Florida
, NO BID RESPONSES:
)'
IMCO
Ruper t, Idaho .
'Sunslllne ' Chevrolet-Oldsmobile
Tarpon ~prings, Florida
Action Fabrication & Truck Equip.
Clearwater, Florida
Hydraulic Machinery, Inc.
,Tampfl, Florida
Hardee Mfg', Co.
Plant City, Florida
Trucks & Parts of T~mpa, Inc.
Tampa, Florida,
Cherokee l1fg, Co~., I no.
~weetwater, Terinsssee
carlisle Ford, Inc.
St. Petersburg, Florida
Transtat
Orlando, Florida
Dempster
Toccoa, Georgia
Metro-Tech Equipment Corp.
Sarasota, Florida
Prestige Ford
Eustis, Florida
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DID 29-94
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TO'fl\L: See Bid
Tabula tion '
1.'o'rAL : See Bid
Tabulation
TOTAL: se's Bid "
Tabul'ation ,< j !'
'l'o'rAL : See Bid
Tabulation
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Do not offer
Do not offer
Do not offer
Do not offer
Do,not offer
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Do not o t'f e r
Do not offer "
Bidd'ing' wIth
Chassis Bfg.
Un'able to meet.
, specifications
Unable t.o meet.
specifications
Unable to meet
spec,lflcations
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Daytona,~each, Florida
Sun State International Trucks
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NO
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44 cu. Yd. Front Loader sanitation Trucks
city of Clearwater Specifications
Bidder's Replv
Air System: .'
, Provide color~coded nylon tubing for
air lines throughout air system.
,All air tanks to be equipped with
automatic drain valves;
Cooling
system:
Body:
, ,
Air compressor discharge line is to
be stainless steel and teflon.
Equipped with ,air dryer--Bendix
'AD4 Model. '
Cooling system must pass all engine
and transmission manufacturer's
cooling certification tests.
Raaiator shall have ,bolted con-
~~ructiori of tanks.'
Radiator to be positioned so as
not to increase the temperature
, in the driver's compartment.
Radiator fan to be thermally
controlled via engin~ temp~rature
for on/off Use.
Fan will have a guard all around it
so'no hands or fingers can contact
fan blades.
Coolant: Summer/winter permanent
~ntifreeze ~t -J4QF.
Body shall be minimum of 44 cu.yds.
including hopper ~olume.
. ~ Hopper shall be minimum of 12 cu. yd.
capacity and ,allow dumping of .
up to 10 cu. yd. containers without
obstruction.
Loading arms shall have 8,000 Ibs.
minimum lift capacity rated at 36"
from canter to fork cross-shaft and
have a minimum safety factor of two
times ra~ed capacity.
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44 Cu. Yd. Front Loader Sanitation Trucks
city of Clearwater sueciflcations .
Body sides and roof shall be con-
structed of 3/16" steel,' 100,000 psi
minimum yield strength steel. All
body seams shall be continuously,
welded.
" ,
Body floor, in hopper area from
face of packer blade to minimum of
18" rearward of hopper opening,
shall be constructed of 3/16",
100,000 psi minimum yield ,T-1
abrasion-resistant steel: Hopper
sides in this. area shall be minimum
of 3/1611, 100,'000 psi yield steel.
, ,
Body shall be full ~ject tOlunload,
dumping-type body n~t ~cceptable.
Packer cylinder to be 10'" diameter
horizontally mounted, attached to ,
front of body with spherical bushing
,in rod eye. Base,of cylinder to
incorporate ,trunnion-style gimbal
mount preventing packer from trans-
mitting bending stress into
cylinder.
Packer must develop 157,000 lbs.'
minimum packing thrust into load at
forward most position of packer
blade.
Hopper sweep time maximum of 26
'seconds to extend to rear of hopper
opening and return.
Self-leveling shall be provided.
Arms must be capable of holding
container in a near vertical position
throughout complete lift and lower
cycle without requiring intermediate
leveling by operator.
Lift mechanism cylinder shall pro-
vide hydraulic cushioning at end of
stroke in order to minimize shock
and noise when dumping ,containers.
container forks ,must store vertical
at lowest point of, lift cycle.
Body must incorporate hydraulic,
top hinged tailgate; cable operated
from cab. '
8
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44 Cu. Yd. Front Loader Sanitation Trucks
,city of'Clearwater Specifications
. .
Bidder's ReplY
Tailgate to:have hydraulic ,latches,
cable operated from cab.
Tailgate shall have a'water-tight
seal :for retention of liquids to '
minimum of 4011 above floor level.
Packer panel shall ,ride on
replaceable nonmetallic shoes
that can be replaced without
removing packer panel from body.
Body shall incorporate a side
clean-out hatch, bottom hinged
with latch. Clean-out opening to .
allow removal of debris forward
of , packer panel,without requiring
op~rator to enter body.
, '
Packer floodlight shall be pro-
vided and wired to pilot light~
style rocker switch on cab
instrument panel to illuminate
'front of packer.
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vided with pilot light-style rocker
switch located in cab. ' Backup flood
light will be located on the upper
portion of the tailgate and shall be
wired to automatically illuminate
when dash-mounted rocker switch is
,on and transmission is placed in
:r:everse gear.
, '
, Electronic backup alarm shall be
provided at rear, of vehicle to
sound whenever transmission is
placed in reverse gear. 100 DeB
Grote Model #7)040.
controls for packing, container
lift, c'ontainer tilt, latch-ing of
tailgate, and tailgate raise shall
be located at a convenient location
for operator. Controls shall be
connected' to control valve by glycol-
filled cables with service fitting for
maintenance re~illing of 'cables.
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44 Cu. ,Yd. Front Loader Sanitation Trucks
city of Clearwater Specifications
Chassis
color:
13idcler's Reply ,
','
Pump shall be gear-type of cast
iron with roller bearings and
incorporate a dry valve and constant
flow valve. Pump shall be driven
from the engine crankshaft and be
rated in excess of maximum governed
, eng ine rpm.
A high-pressure, full flow filte~ of
40 micron rating with restriction
indicator shall be provided on the
pressure side of ,the pump.
, ,
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A glycerin-filled pressure gauge
(0-3000 psi) shall be' mounted ,on
the side of the body and connected
to the pump pressure outlet.
" ,
~oo gallon hydraulic oil reservoir
, shall be provided, mounted'over
rear axle'.
A 3-micron, dual-element, return-
line filter ,with restriction indicator
shall be provided.
The suction line shall incorporate
an in-line, shutoff-valve and' be a
minimum of 2-~/2" diameter.
Wash-out tank--60 gallons, located
right side behirid clean-out door.
The entire body shall be pr6perly
cleaned, painted with a suitable
pr.imer and finish painted with a
, high quality acrylic or poly-
urethane paint.
components:
A minimum of two coats of primer
containing zinc chromate.
Finish 'coat of DuPont Irnron
matching cab.
units to be pai~ted to match
existing trucks.
Upper half - Tan - Code #64
1981 GHC Truck
#45830A
Lower half
Brown - code #82
1981 GMC 'l'ruck
#45828AH
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44 CQ. Yd. Front,Loader Sanita~ion'Trucks
,
city of Clearwater Specifications
Bidder's Reply
Rust
Proofing: Specify -type.
Radio:' Al1/ FI1 'factory installed.
Illustrative
& Technical
Data: The bidder shall submit, with his
proposal, illustrative brochures
and/or technica~ data on the offered ,
equipment. Brochures or data shall '
clearly indicate equipment's com~
pliance with the Specifications.'
Bidder shall submit written excep-
tions to the ,specifica~ions.
'Manuals: 2 copies parts
2 copies service
2 copies all tech. service & update
bulletins
2'copies hydraulic and wiring
diagrams
, ,
Documents:20 day tags'
certificate of origin.
Application for title
Invoice
,,Documents must accompany vehicle when delivered to Hotor Pool.
The city of, Clearwater will withhold $1,000.00 from payment of invoice
until all' manuals have been delivered.
Conditioning:
a. In addition to equipment specified, vehicle shall be equipped
with all standard equipment as specified by manufacturer for
this model. '
b. The successful bidder shall be responsible for delivering
equipment that is properly serviced, clean and in first-class
operating condition. Predelivery service shall include the
following:
1. Complete lubrication
2. Check all fluid levels to assure proper fill
3. Inflate tires to proper pressure
4. Adjustment of engine to proper operating condition'
5.' Check to assure proper operation ai' all accessories,
gauges, lights and mechanical features
6. Cleaning of vehicle, if necessary, and removal of all
unnecessary tags, stic~ers, papers, etc.
11
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44, Cu. Yd., Front' Loader' sanitation Trucks
City of Clearwater Specifications
Bidder's Replv
c. One complete set of sp~re filters will be included with the unit
when delivered to the city of Clearwater.
d.
A demonstration of the ~xact unit bid will be'required. Thi~
demonstration will be at 1900 Grand Ave., Fleet Maintenance
Building. If this is not possible,. ft'will be the,Bidder's
responsibility to transport city personnel to the demo site
at no additional cos~ to the City of Cl~arwater.
A warranty statem~nt MUST be ~ncluded with the bid package.
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I. being Bid to th'e city of' Clearwater.
i~spection wherever trip, is taken.
, ,
opera ti'on and construction of unit
A completed unit must be ready for
, '
Th~ successful Bidder will deliver each'unit complete as a working Unit,
,all Federal and State Laws as 'to brakes, lights" noise level, ,etc., will
be complied with. Predelivery will be' perfor:med by a local dealer and
Warranty will be available in the local area. "
, Training: '
Bidder will explain how and where
training will,be'handled.
Bidder will.also explain
Warranty options.
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Clearwater City Commission
Agenda Cover Mcmorand wn
Cj .
I tt'll1 II
~cetlng Date:
'I1'IhL/
SUBJECT:
Marina Building Improvements Contract, Change Order #1
RECOMMENDATION/MOTION:
Approve Change Order ,#1 to the Marina Building Improvements Contract CIP 315-
93483 to Anderson & Birchard Design/Build Group, Inc. of Seminole, Florida,
increasing the contract amount by $23J315.S0 for a new contract total of
$98,188.50 and approve the transfer of $23,315.50 from unappropriated retained
earnings of the marina fund into Marina Building Improvements Capital
Improvement Project 315-93483
~ and that the appropriate officials be authorized to execute sarno.
BACKGROUND:
The Marina Building Improvements contract at a cost of $74,873.00 was awarded,
to Anderson & Birchard Design/Build Group, Inc. on August 11, 1993. Fowler
Associates Architects, Inc. did the design work for the building improvements
and was also hired to monitor the work by the contractor. Work on the project
started in September 1993 and was projected to be completed in December 1993.
In October 1993, work on the project was stopped because the city was advised
that the contractor had penetrated the roof membrane, which was under a twenty
year warranty. Since that time the city has been working with the architect,
contractor, and insurance company to develop the design and costs for the work
needed to retain the roof warranty.
This change order will modify the contract by exchanging the rOOfing profile,
deleting 'low profile metal roofing and adding flashing and exterior coatings.
This change will insure that the roof warranty remains in effect for the full
term. If this extra work (now necessary to preserve the integrity of the roof
warranty) had been included in the original contract, the total contract amount
would have been approximately $98,873.00, an increase of $24,000.00
The available balance of the unappropriated retained earnings of the marina
fund is $141,000. The MidYear Budget Review for FY-93/94 will include an
amendment to transfer $23,315.50 from unappropriated retained earnings of the
marina fund into elP 315-93483 to cover the costs of this change order.
Reviewed by:
Legal
Budget
PurcllOs I ng
Risk Hgmt.
CIS
AeH
Other
,~I
N/A
N/A
Originating Ocp~: / I,
HDrlne l}J
Costs: S 98.188.50
Totnl
'$23.3\5.50
Current fiscal Yr.
CQaaission Action:
o Approved
o Approved wlcondl t Ions
o Denied
o Continued to:
User Oept:
Horine
fl.l1d i ng Source:'
~ CDpi tal Jill'.
o OperDting
~ Other unapproprlntcd
rctnlncd enrnlng~ of the
IMri nn fund.
AttDctwncnU:
1. Change Order #1.
SWrlIi ttOO by:
I~--U
C Mnnnger
Advertised:
Date:
PDper:
~ Not Requl red
Affected pnrtiCH
o Notified
~ Not Requl red
o None
Ar.propriatlon Code:
315-93483.562800.575.000
.~. l cd
,.... Printed on rccyc paper
. ... . __ . . j. I ,. ~
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II
CHANGE
ORDER
AM DOCUMF,^'T Gmt,
OWNER
^RCIIITIiCT
CONTRACTOR
FIELD
OTllliR
o
o
o
o
o
~~'
PROJECT: clear\'/ater r~arina Remodel ing
(namc, address) 25 Cause\oJay Boul evard
, Clear~/ater, FL 34630
TO CONTRACTOR:
(name, addrcs5) ,
, Anderson & Birchard Design/Build Group
P.D, Box 40948
st. Petersburg, FL 33743-0948
The' Contr.tct Is changed as rollows:
CI IANGE ORDER Nu~mER: 1
DATE: 11 ~larch 1994 .
ARCHlTECT'S PROJECT NO: 92-231
CONTRACT DATE: 11 August 1993
CONTRACT FOR: Exterior Remodel ing
Ie.
Exchange roofing profil e from batten to 900 standi ng seam Uti
high - allow a maximum. deduct not to exceed $2,~OO.00; ,final
figures ,to be determined on alternate panel selection and'
subsequent application/trim detail revisions.
Delete low profile metal roofing as indicated in Detail 4/A-2,
and repair roof ~'add $497.50. "
Add flashing details as required to maintain existing roof
warranty (per approved sketches) - add $25,370.00.*
Change exterior wood coatings from stain to sealer and paint and
provide 5'year warranty - add $2,363.00,
Work shall recommence 5 days after Commission approval and be
completed no longer than 75 calendar days thereafter~
*Should ~tem Ib be accepted; Item Ie would be reduced by $2,415.00.
la.
'Ib ~
Id.
Ie.
. ,
Not valid until signed by the Owner, Architect and Contractor.
The: orlgtn:tl (Contr:tcl sum) (Gu:lrallle:e:d MaJdmum Price:) W:l~ , , , . . . . . , , . , . . . , , . , . . , . , S
Net change: by previous!}' :Julhorlzc:d Change Orde:rs . . . , , ' . , , . , . . . . . . . . . . . , . ',' , . . , . S
,The: (Conlract Sum) (Guar.mlc:ed M:lXlmum Price) prIor 10 lhls Change: Order was, . , . . . . . . . S
The: (Contr.acl Sum) (cKXi~rdH{;(&XlbiUhUX&) will be (IncrC'J.~e:d) (dKcK~"*~
Ki(1Xeti{l)t~ by ihls Ch:mge: Order In the :tmOUnl 01 . , . . . , . . . , , , . . . . . . . . . , . . . . . . S
The' new (Contf:Jct Sum) (G(JXr))"~l(~Q(lX.ll~W~)c(iX~ Including this Change Order will be ,. S .
The Comr:!Cl Time will be (Incre:lScd) ~W~X*~~K~lHm~l) by
The: d:lle of SUbSl:lOllaJ Conlplc:tlon :l~'of the d:ne of lhls Chal1Re Order there10re Is
74,873.00
-0-
'74,873.00
23,315.50
98.188.50
75 ) days,
NOTI!: Thl~ summ~ry uoes nOl renCCl ch:lIl~cs In the C(llllr~tl SUIll, COlllr~Ct Time Of GII~rar1lccd M~:drnllm Prlte ,,"'hlch h:I\'c hccn aUlhurl7ClI hy
CnllstnJcllnn ClunRe DIrective,
Fowler' Assoc., Arch.; Inc.,
,A~rt#2'ir.TCourt Street
er, F ":~4616
City of Clearwater
(p\\:~I:R Box 4748
FL 34618
n,\'lF.
AlA DOCUMENT Grot . CHANGE 01l0ER ' 19H7 EDITION · AlA" · (l19A7 , lllE
AMfRtC:M-I IN~lITlITF. or ^Rr.lllrrr.T~, I n~ Nf.~' "ORK A\'F.. N W, 'X'AslIINr1TON. [) C 2{~~\r.
G701-1987
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lt~ #
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
10.
Hnl!t I ng Dote
SUBJECT: 1993 street Resurfaoing Contract (93-19) Change Order No. 1
if/t/!,q
RECOMMENDATION/MOTION: Approve Change Order No. 1 to the 1993 street Resurfacing
Contract (93-19) to R.E. Purcell construction Company, Inc. of Odessa, Florida
increasing the contract amount by $18,980.43 for a new contract total of
$1,179,845.43,
UU and that the appropriate officials be authorized to execute same.
BACKGROUND:
This change order provides for a small amount of additional work and the
adjustment of contract quantities as described below.
The Clearwater Neighborhood Housing Services, Inc. is currently redeveloping
construction of new homes in the block bounded by Myrtle Ave., the Pinellas
T~ail, Margo street and Nicholson street. The roadway section of Margo street
on the north side of the development needs realignment and reconstruction. New
contract items, 10 and 11 provide construction quantities for the lump sum
realignment, grading, rebuilding and resurfacing of Margo street between Myrtle
Ave and the Pinellas Trail and the reconstruction of a portion of Nicholson st.
'adjacent to the Pinellas'Trail. Approval of this change order allows street
reconstruction to be completed prior to completion of housing construction. Upon
the completion of this roadway work the resurfacing contract will be closed.
Cleveland' street in downtown Clearwater was resurfaced with Friction Course Type
,4 asphaltic concrete according to the FOOT permit requirements. New contract
item 12 is a lump sum price adjustment for 734.05 tons of asphaltic concrete used
for a total of $2202.15. This asphaltic concrete costs the contractor an
additional $3.00 per ton to produce, which appears to be reasonable.
The change order also adjusts the contract quantities to actual quantities used.
This is done to offset known underages against known overages and it allows for
payment of overages to the Contractor.
The available' balance of $1,571,932 as of March 2, 1994, in the street
Resurfacing capital improvement project is sufficient to fund this change order.
I Reviewed by: /" '
I Legal ""'~C'J ,
Budgnt' ~
I Purchoslng N/A
Risk Hgmt. N/A
DIS
t:./A
ACH
I Other N/A
/ Submitted by: ,
ICi~i?
I '
W.llf'l'1 -,.
I
I Originating Dcpt1"'J,
I Public ~orks/Enginccri~g
I User Dept. I
I Public ~~rkS/EnginCerlng I
I AdvertIsed: I
I Date: I
I Paper: I
t f
I Not required N/A I
I Affected parties I,
1 notified I
I ' I
I Not reqUired N/A I
Costs: $18,980.43
(Current FY) $18,980.43
,
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I Change Order No. 1
I
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Cannission Action
Approvnd
Funding Source:
Approved
w/conditions _____
Capt. 11fll. X
Operating
Other
Dnnlnd
Cont'd to
Appropriation Codc(s)
Attachments:
315-92256-563700.541-000
( ,
CONTRACT CI~NGE onDER NUMDERz #A
PROJECT: 1993 street Rosurfacing
,CONTRACTOR: R.E. Purcell construction Co.'
P.O. Box 837 ..
Odessa, ,FL. 33556
DA'l'E:
l>larch 2 I ] 99.1--
PROJECT NUMDER:
DATE OF CONTRACT:
93-19
09/22/93
CODE: 3]5-92256-563700-541-000 (A)
SCOPE OF CHANGE: THIS CHANGE ORDEn ACCEPTS REVISIONS TO THE CONTRACT
ADDITIONAL ITEMS:
Item #10 - Base Work Margo, Nicholson
Item 111 - Sod
Item #12 - FC4 Aspha,l t Requirement
1 L.S. @ $14,333.00 = $14/333.00 (A)
3,500 S.F. @ $ 0.20 = $ 700.00 (A)
1 L.S. @ $ 2,202.15 = $ 2,202.15 (A)
TOTAL ADDITIONAL ITEMS = +$17,235.15 (A)
OVERAGES:
Item 1 - Install Asphaltic concrete
Resurfacing (PC-l and PC-J)
Item 3 - Adjust Manhole
450 TONS @ $
32.65 =
$14,692.,50 (A)
UNDERAGEB:
75, EACH @ $ 95.00 = $ 7,125.00 (A)
TOTAL OVERAGES = +$21~817.50 (A)
TOTA!J ADDI'l'IO~AL ITEMS/OVERAGES = +$39,052.65 (A)
.Item 2 - curb Replacement 240 L.F. @ $ 12.00 = $ 2,B80.00 (A)
Item 4' - Adjust/Rebuild Storm Catch Basin J EACH @ $ 1,200.00 = $ 3,600.00 (A)
, Item 5 - Adjust Grate Inlet 67 EACH @ $ 150.00 = $10,050.00 (A)
Item 6 - Repl. 6" Reinforced Concrete Dr. 1,090 SF @ $ 2.55 = $ 2,779.50 (A)
Item 7 - Replace 4" concrete Sidewalk 200 S.F.,,@ $ 2.10 = $ 420.00 (A)
Item 8 - Mill Existing Pavement 504 S.Y. @ $ 0.6B = $ 342.72 (A)
TOTAL UNDERAGEB = -$20,072.22 (A)
NET ADDITIONAL ITEMS/OVERAGES/UNDERAGES = +$18, 980.43 (A)
STATEMENT OF CONTRACT AMOUNT
ACCEPTED BY:
, Original Contract $ 1,160,865.00
Change Order #1 + $ 1B.980.43
New Contract Amount $1,179,845.43
R.E. PURCELL CONSTRUCTION co., INC.
)
Date:
Rita Garvey
Mayor-commissione~
WITNESSES:
~'
~. .{.LdA-- .vk..,,(((/y/UL..--
~S~_~#j
Nun~Ci .
Reconuucnded by:
/Y"' .
/.> ~4h:7 .
Terence C. ~enn , P.E.
Chief Ell9 nee
M.A. Galbraith, city Attorney
(Approved as to form and correctness)
CITY OF 'CLEARWATER, in
PINELLAS COUNTY, FLORIDA
Elizabeth M. Deptula
Interim, city Manager
ATTEST:
Cynthia E. Goudeau, city Clerk
!lJ~uJ.&n
Datu:
~ I ' ~ ~'. , .'. ~ . I',' ~:.. .
.'
Item #
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
\ \ .,
MeetIng Do to
4!L/(q1./
SUBJECT: state Road 590, utility conflict Boxes
RECOMMENDATION/MOTION: Ratify and confirm award of contract for state Road 590,
utility Conflict Boxes to Florida Department of Transportation in the amount of
$13,500.00,
au and that the appropriate officials be, authorized to execute same.
BACKGROUND: The Florida Department of Transportation (FOOT) is currently in the
process of constructing improvements to state Road 590 (Northeast coachman Road)
from Drew street to U.S. Highway 19. These improvements include the widening of
the roadway to construct roadway shoulders, relocation and improvements of the
storm systems and minor intersection improvements. The project construction
plans prepared for the Department of Transportation did not evaluate the presence
of various existing utilities and as a result the FOOT contractor has discovered
uti~ity conflicts during the construction process.
The accommodation of these conflicts are being evaluated by the FOOT construction
management team as they are discovered. The FOOT has proposed to install roadway
ditch and a storm culvert beneath the ditch adjacent to the southerly right-of-
way line of Northeast coachman Rd. between Belcher Road and Alligator Creek. The
city has an existing 12" water main in the same location which is in conflict
with the proposed storm improvements. This requires the enlargement of five
storm inlets so that storm water can still be collected in the bottom of the
roadway ditch and also allow the passage of the water main through the inlet.
The cost of conflict boxes is much less than the relocation of the entire 12"
water main.
Attached is a letter from Mr. Robert Grimsley, FOOT Utility Engineering advising
of the conflict and the cost of enlarging the five inlets for a total of $13,500.
Mr. Grimsley also advised that the FOOT project has been forced to stop due to
the various conflicts and requested the City's immediate approval of the above
amount so that construction could resume as soon as possible. Therefore, Public
Works requested and received emergency approval from the city Manager for this
purchase order contract to the Florida Department of Transportation.
The available balance of $345,457 as of February 28, 1994, in the (Water) Line
Relocation,- Maintenance capital improvement project is sufficient to fund this
contract.
Reviewed by: I f' Costs: S13 , 500 .00 Commission ,Action
i Legal Originating DCPt I
ilIA IPUbllC ~orks/Englnecri 9 I (Current FY) SI3,500.00 Approved
I .""'.. ~ Funding Source: Approved
User Dcpt.
, w/conditlons _____
,Purchasing ~ ( P~ - lnfrostructure/~ater I Copt. Inp. X
Public \lork I Denied
, Risk Humt. N/A Advertised: Operating
I Cont1d to
, DIS NIl. Date: I Other
I'
ACH Poper: I
I Appropriation Code(s) A ttochments:
Other N/A Not required' X I
I 31S-Q6722-S63800-S33-000
'ifiir Affected porties 1
1 notified I FOOT Letter
I Not required X I
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IAWfOrl CIItU,S
OOlil.llrlClH
,= DEPARTMENT
-
-
.-
-
-
'-
,-
OF
TRANSPORTATION'
11201 N. McKinlcy Drive
MIS 7~820
Tmnpa,'FL 33612
(813) 975-6040
February 25, 1994
lll,rl (1, "An!>
!>U: HU "It"
City of Clearwuter
Mr. Terence Jennings
City Hull Annex
10 South 'Missouri
Clearwater, FL 34618:4748
"
STATE PROJECT: 15050-3526
WPI NO.: 7117031
SR: 590
. COUNTY: PINELLAS
DESCRIPTION: SR590
Dear Mr, Jennings,
\ '
During construction of the above refcrenced project, it bas become necessary to install a pipe along
the south of SR590. ' The original plans called for the south side t9 have any open ditch with ditch'
bottom inlets. The City of Clearwater maintains a 12" water Illain along the south side of SR590 that
wiJI be in conflict with the Type C inlets tha~ arc needed to collect surface water run-off,
, ' ,
After exploring all options of how to eliminate the connict, we have determined that jf we expand the
inlets to a Type J conflict struclure this will al,low your 12" water main to pass through the structure
and resolve the conflict. The following Stations on: where lhe connict structurcs wilJ be locntcd:
Station 133-1-00,25' right, Stotiol1 134+75, 24S right, Station 138+15,24.5 right, Station 139+40,
25.5' right, and Station 142+75. 26,0' right. Our contmclor, Golden Triongle, has submilled 0 price of
$5,400.00 pcr connict structure in which the Department agrees to pay for half.
At ihis time, we ore requesting II lelter 'from the City agreeing to pay half the cost per structure of
($2.700,00) for a totnl of $13,500.00 pending Board approval. Our contractor has pullcd ofT the
project awaiting on answer, so limo is of lhe ulmost imparlance. In addition to these changes, there
hove been' some 01 i~or desi,gn'. c,h,anges to the pions, which III ar effcct your facilities, , I will keepE6you
abreast of ony connlcts wllleh anse from these deSign changes, , PUDl.lC WOB!<!) [l[PI',RTMF ' ,
o weal
If you should hove any questions, pleuse feel free to cull. mntA UTI!. f.NI) Hi IS V
rJ (is 0 IHIoIl CJ r:I,;H I"{ [J n.t
(.1 tJ 0 U, l:J
Ll I'l~ (,) JIlL .0 Mli LJ 011
Respectfully"
'12c~l?r~~ ~- h\t\.~""\h.Q.Q..t...1 'r
Robert F. Grimsley, Jr. '
Assislunt Utility Engineer
CI,OIES TO, ~~____
I'll LI ___..__.___~
l: [\ll:li[ J[y.{{:fIG GnOUp
r.t lvr:;J' I:. fJJ rJ F./W
1:J1:t1, 1.1:,':: II 1:1
(J i-:.!'~ L1 i,,',,' iJ I:!;~.t (I GPO
C".l V:J:~ \ I ,~~ f (J r. f. ~ CI }\r~
o r::i;J U ':.P.: '.1 :: ,j IJ WI
C,l f,;;;; t.I l,':~~ c~ (1;U l'J .w
xc:
Lenton Jenkins
Jack FrcellHln
Claude Howell
Steve Tidwell
Oliver Perdomo
l'n'~J' u: r, I:,: II \"i I". .
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.ill} FEB 2 81984 .. i~i
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InlllCYCltD
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DEPT./DIV, P\a~nRineQr1 n~
pATEPREPAnE~ 02/28/94
PEnSON
RESI"ONStll LE '1'1' r 1.Y-C-.........J.c.nn.i.ngs
PlfONE' NO, (813) 462. 6970
PURCHASE REQUISITION
City of Clearwater
PURCHASING DIVISION
P.O, BOX 4748
CLEARWATER, FL 33518
DELIVER TO: Ci ty of C1eJl1:liL1ter Pt~/Enginee.ti.n&--
("'/V\ lo.~.
PURCI J'A:jE OnlJEn NO.
I^SStGNED ny punC:llASINGI
*1/
RECOMMENDED VENDOR Florida Dcpt, Qf Transportntion
MAil/STREET ADDRESS I 120 IN, HcKinlev Dr.
CITY. STATE, ZIP CODE Tampa I Florida' 336 ~~ti
EXPENSECDDE 315-96722-563800-533-000
DATE SERVICES/MATERIALS NEEDED: March I] J ] 99/,
PART B
STREET ADDRESS 10 Smith Ni ~~nll1'; Ave
CITY,STATE,ZIPCODE ClearwaterJ FL 3461.6::4748
VENDOR NAME
ATTN:
MAll/STREET ADDRESS
CITY. STATE. ZIP CODE
UNIT
, ITEM QUANTITY OF
NO. MEASURE
EQUIPMENT, SUPPLIES OR SERVICES REQUIRED
FURNISH COMPLETE DESCRIPTION, MAKE/MODEL AND INCLUDE
OR ATTACI~ SPECIFICATIONS WHEN APPLICABLE
UNIT
PRICE
TOTAL
PRICE
5
Each
Enlarge stormwater inlet to accommodate conflict
with City 121t water main in NE Coachman Rd. (SR 590)
2J700.00 $13,500.00
PART C
F,o,n.I'OINT
rnOrOSElJ ()ElIVEJl Y DATE
I'A YMENl TEfIM!;
ounr [[i,IlY lNMl1F.1____
H 1.1'PIION[ NO, _______
fluorr: r:XI'IfIF!i __'__m__._________.
ACCEPTED BY
(ru nCIIMilNCl 01' rlCrI
flAGE I
punCIlASING COpy
, "
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EXCEPTIONS TO BIDDING PROCEDURES, APPLICABLE TO
, (See Art. II, Sec. 42,23, Code of Or.cHnancns).
, CAt\. 0, ~. '
PURCHASE ORDER NO. lA... '4F II
IASSIGNED BY p~
CERTAIN PROCUREMENTS OVER $500
, .
, ,
The following exception is applicable, to this requirem!!nt, narrative explanation/justification is furnished below
as required: ' '
, ,
1. (x) Emergency requirement. See Sec., 42.23 (1) Code of Ordinances for requirement for Department Director
" ,to prepare and submit written summary of facts demonstrating existence of the emergency, , "
, .
2. (x) Sole source. See Sec. 42.23 (2),Code of Ordinances for requirement for Department, Director to prepare
and submit written summary of facts substantiating sole s'ource purchase, ',', ,
3. () Commodity available on Federal, State, County or other government entity contract, .'
,,4, , ,) Professional services procured under au thority 0 f Sec. 287.055, F Ibrida Statutes.
, '
, ,
5. I) I mpractical to solicit competitive bids,
EXPLANATION/JUSTiFICATION: (Required for items 1,2 and 5 only).
REQUIREMENT OF FDOT TO RESTART CONSTRUCTION ON SR 590 (NE COACH}~N RD.) DUE TO CONFLICT
OF FOOT STORM SYSTEM AND CITY WATER MAIN.
.
SEE ATTACHED LETTER FROM MR. ROBERT GRUISLEY. FDOT UTILITY ENGINEER DATED FEBRUARY 25 I 1994.
2 - j~~ 9CJ-
Dale,
CIIIEF ENGINE~
Title of Authorized Official
MGE 4,
DEPAnTMENT. SEND THIS COpy TO PURCHASING
, , .
. I ~. . I ... . '. '~. . I ' . . + , . : ., ~ ~ " ~ . ~. '
Clearwater City Commission
Agenda Cover Memorandum
}J.
Item'
Meeting Date: ____
'II t{ !qt.!
SUBJECT:
Purchase' of liquid Alum (Aluminum sulfate) for the Water Pollution Control
Division.
RECOMMENDATION/MOTION:
Award a contract for the purchase of Aluminum Sulfate from 4-8-94 to 2-28-95
from General Chemical, Parsippany, N.J., for the Water Pollution Control
Division at an estimated cost of $59,358.00, under Pinellas County Co-op
Contract in accordance with Sec. 2.564 (1) (d) Code of Ordinances (Other '
Governmental Bid 4069),
H and that the appropriate officials be authorized to execute same.
BACKGROUND:
The Water Pollution' Control Division (WPC) is mandated by the United States
,Environmental Protection Agency (USEPA) and the Florida Department of
Environmental Protection (FDEP) to remove phosphorus from its treated
wastewater at the Marshall Street Advanced Wastewater Treatment Plant. The
USEPA and FDEP plant operating permits require that the effluent concentrations
of phosphorus not exceed a limit of one part per million. Liquid Alum is used
to reduce the phosphorus concentration to a point at or below this limit. ,Alum
is one of the most widely used, cost effective, and safest chemicals used to
remove phosphorus. ' '
The available balance of $765,083 as of February lB, 1994 for Operating
Supplies (alum and others) is sufficient to fund this contract for the
remainder of this fiscal year. Funding of $29,679 will be recommended in the
Cit~ Manager's Fiscal Year 1994/95 Budget.
Reviewed by:
legal
Bui:lget
Purchasing
Risk Hgmt. '
CIS
ACH
Other
~
Originat ing Dept:
Pub I ic Works/WIlC -I
'''JL-
Costs: $ cst 59.358.00
Total
Commission Action:
o Approved,
o Approved w/conditions
o Denied
o Cont inucd to:
User Dept:
Water Pollution Control Div.
$ 29,679.00
Current Fiscal Yr.
Funding Source:
o Capital 11I1J.
1:!2 Operating
o Other
Mtaclm'cnts:
City of St. Petersburg
2/10/94 Purchasing Director1s
letter
Mvcrt tsed:
Date:
Paper:
~ 1I0t Required
Affected Parties
~ 1I0t If led
o I/ot Required
Appropriation Code:
421-01351-550400-535~OOO
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CITY OF ST. PETERSBURG
Februa,ry. 10, 199,4
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Mr. George McKibben
City of Clearwater
PO Box' 4,748
Clearwater, ~L~4618-4748
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RE,: Recommendation'for Award for 885-99 Water Treating Chemicals,
Dear Mr. ~cKibben:
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We have, reviewed the bids for
recommend the low bidders:
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Van Waters ,& Rogers, Inc
Chlorine, 1 TN
Sodium hypochlorine, ,
S-15% ' ,
Calcium hypochlorite
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Allied Universal Corp
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Chlorine, 15~ LB
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, ,Chlorine, 250 GA
Calcium Hypochlorite
SodlumBicarbonate
Sulfur Dioxide,
150, LB
, Diatomaceous Earth
'Cyanuric Acid
Sodium Hypochlorite,
10%
Muractic Acid
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General Chemical Corp
Aluminum Sulfate
Novachem, Inc
Potassium permanganate '
Ashland Chemical Corp
Sodium Hydroxide
Methanol
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water
treating chemicals and
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$1,567, 5'S8 ..96
3iS8~ TN ~ $393.00
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50 , 000 GA @ ,
1f 012 LB "@
,.'75
2',08
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, $ 201,021. 40 ,
1,64,1 SA @ $ 49.80
30,000 GA @ .48
'20,350 LB @ .30
11,600 LB @ .184
SO EA @ 52.50
,12,450 LB @ .176
, 1,100 LB @ .78
101,660 GA @ .85
200 DR @ 15.00
",$ 134,54:4 .,80
1~360 TN @ $ 98.93
,$
102,194.00'
740 DR,@ $138.10
$
38,380.00
12 TN @ $140,09 ,
50, 000 ,GA @ .734 W;"'C'f:l/VlCl,"jt'f '
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Water Tr~ating Chemicals
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Apperson Ch~micalsi Inc
Cal'cium ,Hypochlo'rite,
100'LB
Calcium Chloride
Hydrated Lime
Muratic Acid, 1 GA
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33,749.06
42,400 LB' @, $
,2/000, LB @
50EA @
4S'0,EA @
, .7694
.167
4.06,
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Light ,Soda Ash
Sufuric Acid
12,,700 LB @ $
,700 TN @
$
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40.65
29,979,74
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Kem,iron, Inc
Ferrous Sulfate
$
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'165 , 000 GA @, $
.21
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Ducier Chemical Indus~ries;, Inc
$
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Hydrofluosilicic Acid ' 52'; 000 GA @ $', ' .372
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'PB . '& S Chemical Co
$
40,568.7fl '
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Sulfur Dioxide, 1 TN '
,Calcium Hypochlorite,
tablets
84 EA @ $480,00
250 LB' @, $' . 9 95 ,
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,These bidders meet"the specifications, terms; and conditions of Bid
..No. 4069 dated December 21, 1993.
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,We have attached a bid. tabulation and a copy of the bids for your
review.
, , ,
'We will' schedule Cou'ncil approval' for February 24/ 1994, if we
r~ceive your' response by MONDAY, FEBRUARY 14, 1994.
Pl~ase indicate your response in the space provided.
I
'If ,you have any questions re'gardfng, this mat ter, please contact,
,Georgette Luckel, Buyer; at 813-892~5297.
, ,
sin 'erely: ) , ' '
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, 'j\fl U LZ/
~s ~. oore I C?PO
Director, purchasing ,
and Materials M~nagement
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LM: GL :'BAH
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Clearwater City Commission
Agenda Cover Memorandum
l3,
Item'
MeetIng Date: ____
L//tI/qtf
SUBJECT:
Purchase of sulfur dioxide (502) for the Water Pollution Control Division(WPC).
RECOMMENDATION/MOTION:
Award a contract for the purchase of sulfur dioxide from 4-8-94 to 2-28-95 to
PB&S Chemical Company, for the Water Pollution Control Division at an estimated
cost'of $57,600, under Pinellas County Co-op contract in accordance with Sec.
2.564 (1) (d) Code of Ordinances (Other Governmental Bid 4069),
9 and that the approprIate officials be authorIzed to execute same.
BACKGROUND:
The City of Clearwater operates three Advanced Wastewater Treatment Facilities.
All three facilities discharge treated effluent to surface waters. . The
Marshall Street plant discharges effluent into Stevenson's Creek and the East
and Northeast facilities discharge effluent into Tampa Bay. The United States
Environmental Protection Agency (USEPA) and The Florida Depart~ent of
Environmental Protection (FDEP) mandates that residual chlorine be removed from
the treated effluent before being discharged. The USEPA and FDEP issued
operating permits for the Marshall Street, Northeast, and East Facilities
requiring residual chlorine in the effluent to not exceed 0.01 parts per
million. In order to meet this legal requirement, the facilities were designed
and constructed to utilize sulfur dioxide to de-chlorinate the effluents.
Sulfur dioxide in this form has been determined to be the most cost efficient
chemical for this purpose.
The available balance, of $765,083 as of February 18, 1994 for Operating
Supplies (S02 and other) is sufficient to fund this contract for the remainder
of this fiscal year. Funding of $28,800 will be recommended in the City
Manager's Fiscal Year 1994/95 Budget.
Reviewed by:
legal
Duilget
Purchasing
Risk t1gmt.
CIS
ACM
Other
II/A
~
OrIginatIng Dcpt:
Pub lIe Works/W'j1 ,.)C_
User Dcpt:
Water PollutIon Control
Costs:
S cst 57,600.00
Total
Commission Action:
o Approved
o Approved w/condH Ions
D DenIed
o Continued to:
~~
Mvert bed:
Date:
Paper:
~ Not Required
Affected Parties
~ lIotHled
o !lot Hequ Ired
$ $ 28,800.00
Current Fiscal Yr,
Fundln!) Source:
o CapItal I~.
tiJ Opera t I I1g
o Other
Attachuents:
City of St. Petersburg
2/10/94 Purchasing DIrector's
letter
AppropriatIon Code:
. 421-01351-550400-535-000
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,CITY OF ST. PETERSBURG ,
February' 10" 1994
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Mr, George McKibben
City, of' Clearwater '.'
Po" 80x,4748
Clearwater, FL, ,3'4,618'-4748.
RE: ,t Recommendat'ion for ,Award for 885-99 W'ater Ti:eating Chemicals
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Dear Mr. McKibben:,
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Ne ha~;e reviewed the bids
recomm~nd the low biddersi,
Van Waters & 'Rogers, Inc
Chlorine;' '1 TN
Sodium hypochlorine,
, 8-15% '
Calcium' hypochlorite
for water treating 'chemicals
and
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$1,567,588.96
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i,888 TN@ $393.pO
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50,000,GA @
1,012'LB' @
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$ 201,'021.40
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1,6',11 EA @ $ 49.80
30,000 GA @, , .48
20,350 LB @ .30
11,600 LB @ .184
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Chlorine, 150 LB
Chlorine, 250 ,GA
.Calcium Hypo'chlorite
" "Sodium ,Bicarbonate
Sulfur Dioxide, ,
150, LB
Diatomaceous Earth
Cyanuric Acid ,
Sodium, Hypochlorite~
l'O%-
Muractic Acid
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,Aluminum Sulfate
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102,194,.00
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Potassium permanganate
Ash~and 'Chemical Corp
Sodium Hydroxide
,Methanol, '
,
,3 8., 3 8 0 , 0 0
. '12 TN @
.50,000 GA @
$140.0,0
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'Water'Treating chemicals,'
Page 2' ',' ,
Appe~son Chemicals, 1n6
Calcium HyPochlorite/
100 -LB
Calcium Chloride
Hydrated. Llrne
Muratic 'Aci~i ,,1 GA,
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$ ,'33,749.06
4 2 , 4 00 LB @ $,
2,000' LB @'
50 EA @
450 EA @
,7694
.167
4.06
.372
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, Industrial Chemical & Supply
$, 29 " 979 . 74
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Light soda Ash
Sufuric Acid
12,700'LB @ $ .,12
'700' TN @ 40 ; 65
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Kemiron,. Inc "
Ferrous"Sulfate '
165 , 000 GA, @ $ ,
..~
Hydrofiuosilicic Acid
PB '& S, Chemical Co'
Sulf~r Dioxide, 1 TN '
Calcium Hypochlorite,
tablets
52,00,0' GA @ $
$ 24,650.00
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$', 19,344.00' d,
,372
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$ 4 0 ,5 68 '. 74 " ,I
84 EA @ $480.00 I
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250 LB'@ $ .995 ,I
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These'bidders meet the specifications, terms, and'con~itioris of Bid
No. 4069 dated December 21, 1993.,
We have attac~ed a bid tabulation, and a copy of the bids for your
.'review.
We will schedule Council approval for February 24, 1994" if we
receive your response by MONDAy,'FEBRU~RY 14, 1994.
,Please indicate your response in the space provided.
. I
I
!
I
I
,
l '
If you have 'any questions regarding this matter, please contact
Georgette Luckel, Buyer, .at 813-892-5297; I '.
'.
s oore, CPPO
Director, Purchasing
, and Materials Management
"
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LM:GL:BAH
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i tern #
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
MeetIng Date
\5
II It/I q L{
SUBJECT:
PURClIASE OF 90-GALLON PLASTIC REFUSE CONTAINERS AND SPARE PARTS
RECOMMENDATION/MOTION:
Approve an extension of the existing contract with Reuter Manufacturing, Inc.,
Hopkins, Minnesota, from 4.11/94 to 3/31/95,' for the purchase of approximately
2,300 90-gallon refuse containers at the exact unit price of $54.98 per
cont~iner and an estimated total cost of $126,454, and miscellaneous spare parts
at ,various exact unit prices for an estimated total cost of $23,546, which
results in a total cost for both containers and spare parts of $150,000.
au and that the appropriate officials be authorized to execute same.
BACKGROUND:
The Solid Waste Division has recurring requirements to replace unserviceable 90-
gallon refuse containers used in its automated side-loading solid waste
collection system.
Reuter ManUfacturing, Inc. has agreed to extend the terms 'set forth in the 1992
contract for an additional year. The agreement letter is attached. The prices
bid on the current contract were favorable. Reuter ManUfacturing, Inc. has
performed well under the contract. Purchasing regulations permit two extensions.
This extension is the second one.
The available balance of $152,374 as of February 23, 1994, in the Residential
container Acquisition capital improvement project, is sufficient to fund this
purchase.
I I I
Revi ewcd by: Originating Dept. 1 Costs: $150,000 ! CDIlJQission Action
Public Uorks/Utllities I
I legal N/A (h&z.~_ I (Current Fn Approved
I I
I '''''' I ~J 1 Funding Source: Approved
User Dept. I
Solid ~aste Division w/condltlons _____
Purchasing 41'1 ~ml~. ! Capi tal Imp. )( I
I Denied
I Risk Mgmt.' N/A ^ ertised: I Operat i ng
Cont'd to
I CIS N/A Date: ! Ot!\Qf
I ACM -?! /1,,;- Paper: I
I I Appf'opr i at ion Codc( s) Attachments:
I Other N/A. Not rl!qui red )( I Letter - Reuter ManUfacturing
I
I 315-96427-564000-534-000
I Slbai tted by: Affected Pllrtios
notified I
l$:~~ I
IMager Not rl!qui red X I
.
UOU-.J....., ""11
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MANUFACTURING, INC,
RECEIVED ~MB OBEY o FA
FE~ - 11994 o UE OJUL 08AM
JIM ClTG ORH
Solid Waite Dlt'fsl~~ OMH OTO aTK
DCHY. DTJ DJAM
CopIes 1.0:
, "
.. '.
January 27, 1994
Mr. James Maglio
Solid Waste Superintendent
City of Clearwater
P.O. Box 4748
10 South Missouri
Clealwater, FL 34618
RE: Contract Renewal for 1994 '
Dear Jim:
"
,On January 26, 1994, you received a truckload of containers from Reuter Manufacturing which
completes the contract for 1993. At that time we picked up 100 containers to help clean up the
10l for your move in March.
I spoke with ~r. Don Raine of Trash-Matic Systems, Inc. and he said, that you needed a
confirmation in writing to extend the 1992 Contract for an additional year. Reuter will extend
the Contract bid #50-90 for 1994, where Reuler will supply 90 gallon structural foam refuse
container and replacement parts at the price stated in that bid. These container will be
manufactured with 75 % virgin and 25 % recycled resin.
We appreciate, the opportunity to respond to the needs of the city and will continue to work
closely with you as we have do'ne over the past 16 ye..lrs. If you have any questions, please feel
free to contact me or Mr. Don Raine at 392-0542.
Sincerely, (/ ~
~/~/ /7-fi/'./~/
Michael W. Malikowski
Sales Manager
Plastics Division
MWM:ss'
cc:: Don Raine
.110,111 h 1\\'1'11111' ~fllll It, 11111'1(111'" i'.IN !'m:l,I:\
Phnlll': III I:!j H:I!l.mI21
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TO:
FROM:
COflIES:
SUBJECT: '
",'
DATE:
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,CITY OF'CLEARWATE~
, ,
lnterdepanment Correspondence Sheet
M, A. Galbraith, Jr" City Attorney
R~bert J. Maran, Civil Engineer 111 G!< '\ 'M.
William J. Shepard. Engineering Drafting Supervisor
Don Melone, Central Counter
\ G .' ,
4Nh''f
Agreements for Lien (Sanitary Sewer)
Rex D. Allen and Sheila M. Allen. his wife
Easterly 30' of Lots 5 & 22, all of Lo'ts 6 & 21. and1the Westerlv 25' of Lots 7 &
20, all lying In Block 47, Unit No.1, Section "A" Chautauqua on the lake "
(2670 3rd Avenue 'North, Clearwater, Fl. 34619)
March 10, 1994' ,
The attached Is a "Revised" Agreement for Lien for signature, There was a
scriveners error on the original" Agreement for Uen" in the amount owed for tho
sewer assessment sent to your office on November 19. 1993:
, '
The original Agreement for Lien for Rex D. Allen and Sheila M. Allen, his wife was
" scheduled for the Commission Meeting on January 3, ~.
" , " J1q~
.Plea'se have the City Commission approve the attached Agreements for Uen.
"
NOTE: The agreement was approved by the City Commission on l-3~94
but riot routed for si~natute as Public Works di~covered"trie
error.
, "
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I RECE\\l,ED
MAR 11'1994
CITY ATfORNEV
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A G R E E MEN T
THIS AGREEMENT, made and entered into this day of
, 19 , by and between RexD. Allen and Sheila M.
Allen. his wife of 2670 3rd Avenue North, Clearwater, Florida 34619,
hereinafter referred to as "Owner, II and the CITY OF CLEARWATER,
FLORIDA, a municipal corporation, ,hereinafter referred to as "city;"
WIT N E SSE T B :
WHEREAS, the Owner presently owns the real property described
herein, and has requested that the city install a sanitary sewer line
and facility to make sanitary sewer service available to serve the
. property and that the Owner be permitted to tap into the sanitary ,sewer
line upon installation;, and
WHEREAS, the Owner is agreeable to have the city of Clearwater
complete said special improvement and upon completion thereof to have
the city immediately file a lien against the property in the amount of
their pro rata share,of the cost of installation of the sanitary sewer
line and facility; and
WHEREAS, the city is willing to install the sanitary sewer line
and facility to serve the property under certain conditions;
NOW, T~EREFORE, in consideration of the foregoing premises and
other good and valuable considerations, the parties hereto agree as
follows:
1. The Owner agrees that the city may immediately commence and
complete the installation of a sanitary sewer line and facility to
serve the real,property owned by them, legally described as follows:
1"
! '
The Easterly 30 ft of Lots 5 & 22, all of Lots
6 & 21, and the Westerly 25 ft 7 & 20, all
lying in Block 47, Unit NO.1, Sec. "A"
Chautauqua on the Lake according to the map or
plat thereof as recorded in Plat Book 9, page
52 , Public Records of Pinellas County,
Florida.
Known as: 2670 3rd Avenue North
Clearwater, Florida 34619
and that upon completion of said work that the city may immediately
file a lien against the real property in the amount of $1.145.00
which is the owner's pro rata share of the installation of the sanitary
sewer line and facility. said lien shall provide that it may be paid
in ten equal annual payments in the office of the city Clerk with
interest at the rate of 8% per annum from the date of the lien until
paid and in case of default in the payment of said minimum annual
payments, together with the interest thereon, that the City may take
immediate steps to enforce said lien by foreclosure or other
proceedings. said lien shall also provide that if the city is required
to enforce the collection thereof by foreclosure or other proceedings,
that the Owner shall be responsible for the payment of legal fees and
all costs of said proceedings.
2. The Owner by this Agreement specifically grants unto the city'
of Clearwater a lien in the amount set forth in Paragraph 1 above,
which is the Owner I s pro rata share for the installation of the
sanitary sewer line and facility against the above described real
property and waives all requirements for and entitlement to the conduct
of and notice of any pUblic hearing by the city of Clearwater for a
special improvement assessment against their property for the
installation of said sanitary sewer line and facility. The Owner
further agrees upon the request of the City to execute all additional
instruments, if any, which may be required to formally grant unto the
city a 'lien against their described real property.
3. The City agrees to permit the Owner upon the completion of
said installation to connect to the sanitary sewer line under the same
conditions as other owners are permitted to do so.
4. This agreement shall be binding upon the heirs, administra-
tors, personal representatives, successors and assigns of the parties
hereto and a copy thereof may be immediately recorded in the Public
Records of Pinellas county, Florida, by the city so as to serve as
notice thereof to all other persons.
IN WITNESS WHEREOF, the parties hereto have caused these presents
t:;~ted on the, d:; first above wr{J;b . ~
~ESS ~ . Rex D, Allen
2670 3rd Avenue North
i-incL o. ZQ ntJ2-zi clearwater, Florida 34619
Witness Printed Signature
, I
~/A"&~~~'
WEBS
L j rd 0... Z ana "2. zi
Witness Printed signature
v '" ~J7A.~ rIJ. {U~
~ ' Sheila M.' ~len
2670 3rd Avenue North
Clearwater, Florida 34619
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoi~ instrument was acknowledged before me this q, day
of ~()(cY1 , 19~ by Rex D. Allen and Sheila M. Allen, HIS WIFE, who
is personally known to me or who has producedFL//)t.i:JAl/::5D~1;1t/-ldr6otd)as
identification and who ( ) did ( u-did not take an oath. FL.1i:;:; 1!50-?73-/tJf( -f.t;It:Z c
Signature 0
acknowledgment
.oI,,:';"'J';i<:.~ ' ELlEN BASILE
{.~m"H W CCWMISS10H , CC273085 EXPIRES
~'r.! Marth 31, 1997
.., I(ICl(D ffi'IJ Tl'l1i'~ 1161.1WCE, ItC.
~...
Type/print/stamp name of acknowledger
Title or rank, and Serial No., if any
r
. , . .' .. , ~ .~ ., .. " ~ 4- I - .
.' .. ",' '~". ~ -. , ~
Countersigned:
CITY OF CLEARWATER, FLORIDA
Rita Garvey
Mayor-Commissioner
By:
Elizabeth M. Deptula
Interim city Manager
ATTEST:
Approved as to form
and correctness:
M.A. Galbraith, Jr.
city Attorney
cynthia E. Goudeau
city Clerk
Page 3 of Agreement between the CITY OF CLEARWATER, FLORIDA, and
Rex O. Allen and Sheila M. Allen. HIS WIFE bearing the date of
, 1993 regarding sanitary sewer for the Easterly 30 ftof
Lots 5 & 22, all of Lots 6 & 21, and the Westerly 25 ft of Lots 7 & 20,
all lying in Block 47, unit NO.1, Sec. II AU Chautauqua on the Lake
(Subdivision). '
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Rita Garvey, the
Mayor-Commissioner of the city of Clearwater, Florida, to'me well knewn
to be the person who executed the foregoing instrument and acknowledged
the execution thereof to be her free, act and deed for the use and
purposes herein set forth.
WITNESS my hand and official seal this __ day of
19
-
Notary Public
Print/Type Name:
My Commission Expires:
(include commission No.
STATE 'OF FLORIDA ,)
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Elizabeth M.
Deptula, the Interim City Manager of the city of Clearwater, Florida,
,to me well known to be the person who executed the foregoing instrument
and acknowledged the execution thereof to be his free act and deed for
the use and purposes herein set forth.
WITNESS my hand and official seal this
day of
19
Notary pUblic
Print/type name:
MyCornmission Expires:
(include commission No.
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I tern f#
Clearwater City Commission
Agenda Cover Memorandum
I il.
Heetfng DBte: 4/4/94
SUBJECT:
Neighborhood Advisory Committee (NAC)
'RECOMMENDATION/MOTION:
Remove member Richard Kinseher (East ,Clearwater category) from the NAC
[] and that the appropriate officials be authorized to execute SBmC.
BACKGROUND :'
Ord. #5434-93, Sec. 2.066 states members may be removed from advisory boards.by
the,appointing authority (in this case, the Commission) for excessive absences.
For a board that meets less often than monthly, more than three absences in a
12-month period is considered excessive. Mr. Kinseher has missed all of the
past five meeting dates.
If the Commission removes Mr. Kinseher'frorn the board, the city,Clerk
Department will agenda an appointment at an, upcoming meeting to fill the
, vacancy.
!
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Revicvcd by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
ACM
Other
N/A
N/A
N/A
N/A
_N~~
N/A
Orlginat log Ocpt: ~
City Clerk ~ '
Costs:
S MIA
Total
C~isslon Action:
o Approved
o Approved w/condltlons
o Denied
o Continued to:
User Dept:
$ IUA
Current Flsr.al Yr.
StDitted by:
Cl HaE
Advertised:
Date:
Paper:
~ Not Requl red
Affected Parties
o Notified
~ Not Requl red
FLrding Source:
o Cap I tal Irrp.
o Operat Ing
D Other
Attoct-lnts:
N None
Approprlaticn Code:
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APPOINTMENT WORKSHEET
,
Ag~nd8 nJJ.
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!
, FOR COMMISSION MEETING r~DTiI 4. ,1994 APPOINTMENTS
BOARD: Historic Preservation Board
TERM: 4 years (effective 11/18/93)
APPOINTED BY: City Commission
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALlFICA TIONS: None
MEMBERS: 5.
CHAIRPERSON:
MEETING DATES: As Called
PLACE: Conference Room
APPTS. NEEDED: 2
DATE APPTS TO BE MADE: 4/4/94
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'THE F70LLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
Name-Address
Date of Original
ADoointment
Attendance Interest in
Record reaooointment
, I
',1 . Carol Whitehurst
, 720 Snug Island. 34630
1991
NA
No,
I
. . l .
"
, 2. Jean Stuart'
1532 Pine~ood St.. 3461,5
both end 1 st term on 4/30/94
1991
past 1 2 meetings YES
present all
'.
THE FOllOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FilL THE
ABOVE VACANCIES: ..
, Name-Address
Submitted By
Comments-Related Exoerience. Etc.
1 . Vito Resta
1,923 Albany Dr., 34623
Self
Retired/28 years wlPort of NY
Authority, LaGu'ardia Airport
Maintenance
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CITY OF CLEARWATER
Interdepartment Correspondence Sheet
19 Q
FROM:
Belly Deptula, Intenm City Manager
Sid Klein, Chief of Police ~K.
ll/y /'fY
TO:
COPIES: Kathy Rice, Deputy City Manager; Bill Baird, Director of General Services;
Pete Fire, President, F.O.P., 114; Sgt. Jeff Patterson, President, Supervisor's
Bargaining Unit; File '
SUBJECT: Take-Home Car Plan - Commission Discussion of Policy Issues
DATE: March 2, 1994
BACKGROUND
In May, 1993, Commissioner Fred Thomas participated in 'a ride-along program with a
number of uniform patrol officers in the three patrol districts of the city. As a result of that
ride-along, Commissioner Thomas directed the former City Manager to provide an in-depth
review as to the f~1sibility of adopting a take-hOlne vehicle plan c0I111TI()nly referred to as the
"IndianapoJis Plan. II
As a result. I was directed to prepare a thorough analysis of how the Indianapolis Plan would
. work in the City of CI~1rwater. The report was to include dcmographic information for
current police officers and an examination of the fcasibility of providing a cash incentive to
a~ assigned officer for extending the life of the vchicle. Additionally. I was also instructed
to examine the option of an alternate plan, (two officers per car), that was implemented in
,May, 1993 on an experimental basis in the west patrol district.
As I attempted to complete this assignment, I was faced with a myriad of policy decisions
that would financially impact the number of vehicles, their use and the total cost of the plan.
Accordingly, you suggested and 'the commission approved a course of actlon to narrow the
scope ohhis proposal by bringing forward a set of staff generated recommendations for the
commission to begin the decision making process,
Hence, it is the plirpose of the remainder of this preliminary report to provide the City
Commission with appropriate background, historical and initial financial information to begin
a discussion of the issues to address initial policy decisions that will enable staff lo accurately
finnHze the financial component of the Commission's desired course of action,
Perhaps most importantly, to determine if there is a clear consensus by the City Commission
10 do one or lhe following.~
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Memo to Betty Deptula, Interim City Manager
Take-Home Car Plan - Commissioli Discussion of Policy Isslles
~age 2' .
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Adopt a take-home car plan, or;
Adopt an alternate plan providing for the assignment of two officers per vehi~le, or;'
" '
Increase the size of the overall fleet to eliminate existing vehicle shortages throughout
the department and maintain the existing vehicic assignment plan. :
HISTORICAL OVERVIEW
To give the reader some insight as to the experience of some selected law enforcement
agencies that have implemented the take-hon,e car plan, I have extracted from available
research data a summation of the following:
INDIANAPOLIS. INDIANA
,
,The City of Indianapolis, Indiana, began the t.:1ke-home vehicle
program in 1971. The program continued through 1978. It was at that
time that the department reverted back to the IIpool car system, II similar
to what is used at the. Clearwater Police'Department. Indianapolis
police officials advise that a contract dispute with the police officers'
union resulted in the program being eliminated. Surprisingly, no
official critique of the program was ever conducted. They also
provided a copy of their proposal to re-institute the program. A
breakdown of the projected cost for their program is available'in our
research materials.
TAMPA POLICE DEPARTMENT
, ,
The Tampa Police Department began the use of the Indianapolis Plan in
the early 1970's. Included in our research materials' is a report from
the city of Tampa's Internal Audit Department.' The report points out
so~ne problems with Tampa's take-home car program that almost led to
its abolition in 1990.
Under Tampa's plan, personal use accounted for 58% of the total
mileage, Tampa's program allowed officers'to take their vehicles home
as long as the officers lived in Hillsborough County. It is noted that
'since January I; 1986, Clearwater has also had a requircment that any
'oflicef'hired on or after that datc has to reside in Pincllas County.
These geographic areas are very different. Hillsborough COllnty is
approximately 1,100 square miles while Pinellas County is
npproximately 290 square miles.
, 'Memo to Betty Deptula, Interim City Maimger
Take-Home Car Plan - Commission Discussion of PoHcy Issues
Page 3 '
Tampa's repair costs reportedly had escalated far above what would be
considered normal. A number of factors apparently contributed to this,
including a lack of proper controls over authorizations for garage
services.
PINELLAS COUNTY SHERIFF'S OFFIC~
I,
The Pinellas County Sheriff's'Office began using a take-home vehicle
program in fiscal year 1989/90. Their program, known as the
,Sheriff's Mobile Response Plan, was phased in over a three year period
with the purchase of approximately 130 vehicles each year. Their
policy, restricts the use of vehicles to the geographic boundaries of
Pinellas County. Their st~dy cites the main benefits of the program as
being a cost savings as ~elI as increased productivity, increased
responsiveness to citizen complaints, higher morale, and an infinitely
better delivery of law enforcement services to the community.
THE HILLSBOROUGH COUNTY SHERIFF'S OFFICE
The HiIIsborough County Sheriff's Office began their tlassigned car
program" in 1972. ' Their fleet consists of over 1,300 vehicles which
are driven in excess of 23,000,000 miles per year. Their report states
lithe positive aspects of the assigned car program clearly place a law
enforcement agency in the position to deliver belter service to the
,public under sound fiscal managemcnt. II
SUMMARY OF HISTORICAL OVERVIEW
In researching this concept, it was learned that the take-home vehicle
plan is very common with municipal, sheriffs and highway patrol
departmcnts in this and 1110st states. For instance, shcriffs departments
in fifty-one counties in the State of Florida as weB as the Florida
Highway Patrol utilize the Indianapolis Plan. Nationwide, departments'
that utilize the plan range from 8-officcr rural towns to 1,200 - officer
highway patrols.
INITIAL OBSERVATIONS
in revicw of the volume of material researched for this report, I would like to offer some
initial observalions from my perspective as ChicI' of Police as to the feasibility of a take-
home car plan for thc Clearwater Police Departmcnt. First, the size of our department lends
itself to this plan. This research revealed that a number of the departments that use the plan
had 500 - 1,000 sworn ofliccrs, This forces a city considering this plan to appropriate a '
much larger alllollllt of moncy in the capilal improvement arca to facilitate the purchase of
Memo to BeHy Deptula, Interilll City Managcr
Takc-Home Car Plan - Commission Discussion of Policy Issucs
Page 4
hundreds of vehicles as compared to what it would take for implementation of the plan in ollr
city.
Second, the geographic size of the City of Clearwater and Pinellas County again work in our
favor. Our city and county arc very compact. Most of the agencies that were contacted
allowed personnel to have a take-home car if they live within the county of employment, and
, many of these counties were quite large. Our small geographic area immediately restricts the
mileage needed to get to and,from work and work-related business, thereby extending the life
expectancy of a vehicle.
Third, despite the initial net budgetary increase to expand the fleet, this plan would be
beneficial to the city for other reasons:
. Most reports indicate that although capital costs are higher initially, total program
costs are reduced by implementation of take-home plans! Anticipated reductions in
total program costs arc based on the belief that the reduced maintenance costs will
offset the higher initial capital outlay.
. Reducing the number of officers that use a vehicle allows the officers to store all of
their necessary equipment in the vehicle. After attending their daily shift briefing,
they do not lose time finding their patrol car, driving it to their personal vehicle, and
loading their equipment. After their daily briefing, they arc immediately available to
answer calls for service. This saves, 10-12 minutes a day at the beginning of the shift
and another 5-10 minutes, spent unloading and securing at the end of shift, per
officer. This amounts to approximately 1.5 hOUf a week or 75 hours per year X 135 ,
officers in the Patrol Division, or approximately 10.125 work hours saved. At an
average cost of $15.60 per hOUf, this amounts to a total savings of $157,950 per year.
It also allows for a smoother shift transition as officers can remain in-service within
their assigned zones until relief is on-duty in the patrol area. Lag time on patrol
responses to calls~for-scrvice due to shift change procedures will be decreased.
. During the time immediately before and after shift changes in the various district,S,
there would be additional marked police cruisers traveling to and from the stations,
thereby increasing visibility to the public. The lack of police cruisers seen patrolling
ill various areas has been a repeated complaint of citizens in our annual Customer
Satisfaction Surveys.
. In view of the results of the recent Community ConsenslIs survey that places an
emphasis on greater effectiveness, higher visibility in lhe neighborhoods, and'
enhanced response timc, n take-homc car plan lends itself to the accomplishment of
thesr. objectives and ccrtainly increases a scnsc of citize'n san~ty and security.
. This plnn would provide the departmcnt with the itbility to fully dcploy p~ltrolunits in
the cvent of a natural disaster or othel. emergency situation. Police departments that
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Memo to Betty Deptula, Interim City Manager .
, Take-Home Car Plan - Commission Discussion of Policy Issues
Page 5 '
experienced Hurricane Andrew, lost much of their tleets. This plan would increase
the odds that more of our fleet would survive.
. Maintenance would be completed in a timely manner and the officers would be more
cognizant of the proper care of their vehicles, including the engine, power steering,
air conditioning, etc~ This will prevent small problems from becoming major repairs
because of problem~ being passed on from shift to shift. In addition, a take-home
vehicle plan can estabHsh accountability for the department's vehicles.
. When a fleet vehicle is taken out of service for repair, atI three shifts are short that
'vehicle. However t when a take-home car assigned to one officer is out for service,
only one shift loses the use of the vehicle. '
. Agencies implementing take-home plans report that the single-user vehicles did last '
longer. An average life span of five years was reported, with some cities
experiencing even longer usages.
Intangible Benefits
. This plan would immediately place additional marked police vehicles in
neighborhoods and apartment/condominium parking lots. Much has been written
about whether take-home cars decrease crime rates. The answer is arguable and
probably depends on the evaluator's subjective opiilion of the plan. However, the
, plan should provide at least an increased sense of security to the citizens of
Clearwater. This is a positive reinforcement for the Community Policing concept.
. In other cities and counties that have adopted the plan, most officers have taken more
pride ii, their vehicles. Anofficer's personal pride wm likely be a motivating factor
in keeping a car clean and in good repair. This boosts morale, as shown by the
program in our own West District.
OVERVIE\V OF THE CLEAR\VATER POLICE DEPARTMENT
The Clearwater Police Department has an authorized strength of 241 sworn police officers
organized into six divisions.
In July. 1993, we conducted a study to determine the residency for all sworn members of the
department. The result or this data which is summarized in Attachments A and B to lhis
report is as follows:
1. SeventY-aile (71) sworn employees lived within the City of Clcarwater
2. Nincty~four (94) sworn cmployees lived within five miles of a Clearwater
boundary
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Memo to Betty Dcptula, Intcrim City Manager ,
Take-Home Car Plan - Commission Discussion of Policy Issues
Page 6 '
3. Forty-one (41) sworn employees lived within ten miles of a Clearwater
boundary
4. Twenty-seven (27) sworn cnlployees lived outside Pinel\as County
A statistical analysis of the above information revealed the following:
1. 30.4 percent of sworn employees lived within the city
2., 40.3 percent of sworn employees lived within five miles of the city
,
3. 17.5 percent o~ sworn employees lived within ten miles of the city ,
4. 1 L 8 percent of sworn' employees lived outside Pinellas County
As I began to narrow the focus of this report to recommend that only sworn patrol officers
living within the city be authorized a take..home vehicle, I administered a survey in
January, 1994 only to those sworn police officers assigned to patrol living within the city to
, determine if they wanted an assigned marked, take-homc car if it was offered. The results of
that survey determined that as of January, 1994, there are currently thirty-five sworn patrol ,
, officers within the City of Clearwater which is a reduction from the total of fifty-six (56)
,who lived in the city as of July 1993., At present, only thirty-one out of thirty-five sworn
officers assigned to the.Patrol Division living within the city currently would want to take a
patrol car home. Of the four who declined, the reasons typically related to their reluctance
to have a uniform patrol car parked in front of their residence, lack of adequate parking
facilities, or currently their residency within a rented apartment building. It is clear from the
January, 1994 research that a significant number of our sworn officers arc moving out of the
city.
It is noted that the current residency requirement in existing union contracts for police
officers is limited to the geographical boundaries of Pincllas County.
CURRENT VEHICLE DEPLOYMENT BY DIVISION
There are currently 193 vehicles assigned 10 the Police Department.
Office of the Chicf
The Office of the Chief has 7 sworn posilions. There arc 6 vehicles assigned 10 the unit, of ,
which 4 arc lake~llOme.
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Memo to Bctty Deptula, Intcrim City" Manager
Take-Home Car Plan - Commission Discussion of Policy Issues
Page 7
Patrol Division
The Patrol Division has 176 budgeted positions. There are 130 vchicles of all types assigned "
to the Division, 12 of which are take-home.
Investigations Division
The Investigations Division has 32 budgeted positions. There are 25 vehicles assigned to the
Division I of which 2 are take-home.
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Narcotics & Intelligence Division
The Narcotics & Intelligence Division has 18 sworn positions. Due to the nature of the
unit's w~rk, there are 25 vehicle~ assigned to the Division. Each detective IUls a take-home
car.
Support Services Division
, "
The Support Services Division has 7 sworn position~. There are 6 vehicles assigned to th~
Division, of which 2 are take-home.
Co'mrnunications Division
The Communications Division has 1 sworn position, the division commander, who has a
take-home vehicle.
PATROL DIVISION VEHICLE DEPLOYMENT
I'
There are 107 marked and ul11l1arked patrol cars. The remaining vehicles include 3-wheel
motor scooters, prisoner transport vans, pickup trucks, a mobile sub-station, a.S.W.A.T.
van, and two-wheel scooters. These are assigned for special purposes. '
The following is a breakdown of vehicle usage by the Patrol Division's 107 units for FY 91-
92:
Miles traveled:
Gallons of gas used:
Fuel Cost:
1,440,983
132,879
$122,292.25
A verage per unit:
Average per unit:
A verage per unit:
13,467
1,241
$1,142.92
The City of Clearwater is 36.3 square miles in area. It is divided geographically into three
patrol districts: West, East and Beach.,
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, 'Memo to Betty Deptula, Interim City Manager
Take-Home Car Plan - Commission Discussion of Policy Issues '
Pqe8 .
West District
The West District is 7.1 square miles in size. There are 60 officers and 40 marked and
unmarked vehicles assigned to the district. During FY 91-92, its vehicles averaged 1 t530
miles per month.
The West District Degan an experimental program in May, 1993, permanently assigning each
cruiser to only two officers. The vehicle is normall'l used only by these two officers and
they are responsible for the vehicle's maintenance, cleanliness, etc. If the vehicle shows
signs of abuse or' neglect, accountability is easier to establish.
This program required the purchase and outfiuing of an additional 8 cars and the re-
assignment of 6 others.to the West District. It has already provided some initial
improvements in the test group. The vehicles are cleaned and waxed regularly. They are
averaging less miles per month and they look beUer. If you park a West District vehicle'
next to a vehicle from any other district, the improvement is obvious.
A comparison of the assigned vehicles (used in the West District) and the non-assigned
vehicles (used elsewhere in the Patrol Division) has been reviewed. The review, while not
conclusivct shows that from October 1, 1993 to February 15, 1994, the vehicles in the
assigned program had experienced lower costs in the areas of labor costs, parts costs and
commercial charges.
Additional time is necessary to completely evaluate the data and I have suggested to Bill
Baird that we use the period of October 1, 1993 - September'30, 1994 to give us a more
accurate analysis within the confines of the program budget process before we make any final
determination as to the effectiveness of cither plan.
East District
The East District covers 26.7 square miles. The are 61 sworn officers and a tolal of 36
marked and unmarked ,vehicles assigned to the district. During FY 91-92, its vehicles
averaged 1,822 miles per month, the highest average mileage in the departmcnt.
Beach District
The Beach District is 2.5 square miles. There arc 23 sworn officers and 15 marked and
unmarked vehicles assigned to the district. During FY 91-92, its vehicles averaged 1',130
miles per month, the lowest monthly mileage of the three districts.
Spccial Operations
The Special Operations scction of the Patrol Division has 17 sworn officers and 16 marked
and unmarked vehicles. It consists of the Traffic Enforcement Team, vehicles for the
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Memo to Betty Deptula, Interim City Manager
Take-Home Car Plan - Commission Discussion of Policy Isslles
; , Page 9
Enhanced Traffic Enforcement Program (E.T.E.P .), K-9 units, and the Community Relations
section. Vehicles assigned to this section are stationed at the West District and average
mileage is included in the,West District figures.
CURRENT REPLACEMENT PROCEDURE
Currently I three parameters are used to calculate the replacement of these vehicles.
Mileage
'0 ~ .
Approximately 70,000 per unit. Fleet maintenan~e normal1y does not consider replacing a "
vehicle with lower mileage unless it is a IIlemon, II it has been in an serious accident, or is,
not cost effective to maintain any longer.
j,
YCflrs of Service
I,deaJly 5 or 6 ye.1rs. However, this plateau is rarely attained, since patrol vehicles usually
reach 70,000 miles in 3 to ,3.5 years.
ToWI ODerating Costs
All Maintenance costs not to exceed 75% of the original purchase price of the vehicle.
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However, many other factors affect the decision to replace a vehicle. For example, as a
" patrol car nears the end of its service life, it is used less and less. 'When new cars are placed
into service, officers prefer to spend 8-10 hours in them rather than the older ones. Also,
under our current pool system, the patrol vehicles are driven by many different officers.
Therefore, even though the vehicles are inspected periodically, accountability for excessive
wear and te.1r and/or abuse is difficult to establish.' As a result, maintenance costs increase. '
CURRENT FLEET COSTS
The department currently pays the city garage a monthly fee on each vehicle to cover
, replacement, maintenance, and operating costs. Replacement costs are calculated on a 36
month cycle.
The charts below show a breakdown of the costs associated with the 2 largest divisions in the
department:
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Memo to Betty Deptula, Interim City Manager
Take-Home Car Plan. Commission Discussion of Policy IsslIes
Page 10
Patrol
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~l"ill~l ~~k~~~i~t~; l~b~~1~lr~f01qjt;~,~~~1Wn'~;;. ;,r~~~~liij@~~
$670.96
3000
.28
$432.64
$238.32
, Investigat.ions
tliiiit~ ~1~~~~11~1 ~it11I~W~~ .1~W~~t~~~;~ i~'iJ.i~Cil
*$245.68
450
$0.21
$126.91
$118.77
*Monthly rate for majority of vehicles assigned.
Narcotics and Intelligence
The Narcotics and Intelligence Unit currently has 25 vehicles assigned. These vehicles are
on maintenance and operating costs (M&O) ollly.
, FUTURE POLICY ISSUES
Listed below are those future policy issues identified during the course of this assignment
that will be impacted by the initial decisions of the City Commission:
I. EMPLOYEE RESIDENCY REOUIREMENTS
A. Which employees will be' allowed to participate in the program?
1. Only those employees residing within the Clearwater' city limits.
2. Only those employees residing within Pinellas' County.
3. All sworn employees - regardless of where they may reside.
B. Would employees living outside the city and/or county be required to
reimburse the department for the additional mileage']
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Memo to Betty Deptula, Interim City Manager
Take-Home Car Plan - Commission Discussion of Policy Issues
Page 11 '
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1. How much would the employee be required to pay thc department for
the use of the vehicle?
2. Would it be a flat rate or a per mile charge?
n. USE OF DEPARTMENTAL VEHICLES
A. When may employees utilize the departmental vehicle? '
..
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Only for departmental business such as to and from a regular assigned
I shift, court, 'state attorney investigation, etc. '
For all departmental business ils listed a~ove and including off-duty
assignments.
For all purposes including personal and recreational use. .
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2.
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B. Would employees be requir~d to remit a portion of their earnings to,the
department for the use of the vehicle for off-duty employment?
1. If so, how much would the department charge?
2. Would it be a flat rate charge, per job or an hourly ratc? '
C. If employees were allowed to use the cruiser for personal and recreational
purposes, would their families be permitted to ride as passengers? '
IlL VEHICLE MAINTENANCE
A. How would minor maintenance such as oil changes, speedometer calibrations,
emission checks, etc, be handled?
1. Would this type of maintenance be completed during normal working'
hours'? ' ' , '
2. Would the employee be expected to completc this type of maintenance
during off-duty hours?
B. How would normal preventative lype maintenance and/or emergency repairs be
handled?
1.
Would there be someone within the department who could be
designated as the Fleet Management Coordinator and would schedule
and coordinate Ihis maintenance wilh the city garage?
Would each employee have to schedule this maintenan~e on an
individual basis with the city garage']
, Will employees be given a "pool" car to take-home while their
regularly, assigned vehicle is Ollt of service'!
2,
3.
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, ,Mem~ to Betty Deptula, 'Intcrim City Manager
Take-Home ~ar Plan - Commission Discussion of Policy Issues
, Page 12 , '
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4.
, Will this depend on the availability of 'Ipool" vehicles or will they
strictly be used for an officer's regularly assigned shift?
C. How' will the washing and waxing of the vehicles be accomplished?
'. ,
1.
,2.
Would this be done on an on-duty or an ofT-duty basis'?
Would the City continue to pay for these services through commercial
est3blishments or would employees be expected to complete this
maintenance? '
IV. F.L.S.A. ISSUES
A. Routine Maintenance
1. If,employees were expected to perfonil routine maintenance at home,
such as washing and waxing, would that be considered as time worked?
B. Work Related Incidents
1.
If an officer is on the way to work or court and comes upon an
accident, disabled vehicle, etc., would' he/she be paid for their time?
Would this be considered "recall" under the current F.O.P. contracts,
with a minimum of two hours pay'? ' ,
2.
UNION ISSUES
The City of Tampa case in front of the Florida Public Employees Relations Commission,
Docket Number CA-88-039; order number 88u-326, December 5, 1988 establishes the use of
off-duty police vehicles as an important employee benefit and a mandatory subject of
bargaining. We would need to bargain the benelit. An alternative would be to bargain a
demonstrated waiver 10 bargain iIlthe contract and characterizc the assigned vehicles as a
privilege 'rather than a benetit or cl11ploymcnt right.
I have further discussed this issue with Pete Fire, President of F.Q,P. Lodgc 10 and
mcmbers of their executive board, as well as Sergcant Jeff Patterson, President of the
Supervisor's Bargaining Unit and members of their executive board. The positions of both
bargaining units are identical in that they wallt no part of a take-homc car program if it is to
be thc subject of collective bargaining. Further, if it was decided to be presented as lhe
subject of collective bargaining, they would seck compensation for their members who would
not be ~1igible for the assiglln~ent of a take-home vehicle.,
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Memo to Betly Deptula, Interim City Manager, ,
Take-Home Car Plan - Commission Discussion of Policy Issues
Page 13 '"
EVALUATION CRITERIA
In consideration of adoption of a take-home car plan, if would be vitally important to ,ensure
that an accurate evaluation component was included. I would suggest that an evaluation plan
include but not be limited to the following:
, ., Fleet Maintenance would provide a quarterly report containing an analysis of
performance data. Factors such as vehicle mileage, fuel consumption,
maintenance costs, etc. would be reported in order for the Police Department
to monitor an~ evaluate the program.
. The Police Department would develop a reporting program that would be used
, to track the nature (arrests, acts of assistance provided, back-ups, etc.) and the
number of citizen contacts that officers, would make in an off-duty status inside
the city limits.
. The Police Department's annual Customer Satisfaction Survey would be used
, to gauge the public's perception concerning the visibility and effectiveness of ,
the take-home car program within individual neighborhoods.
. An Employee Satisfaction Survey would be re-administered to gauge any
change in employee morale brought about by the implementation of this plan.,
STAFF REC01\1MENDATIONS AND COMMISSION DECISIONS,
The remainder of this report is intended to narrowly focus on staff recommendations for
decision by the City Commission.
STAFF RECOMMENDATION: Limit the initial phase of a takcMhome cm'
, pl'ogram only to markcd patrol cars for OfriCCI.S living within the City of
Clearwater.
COMMENTARY: It is apparent from the research that many law enforccment
agencies have opted to lIphase in" various options of the take-home car plan.
Limiting the initial phase of a take-home car program only to those uniform patrol
offlcers who live in the city would ccrtainly be a reasonable starting point that would
have the mast direct henent to the citizens of the City of Clearwater. This option
would also be the most manageable with perhaps the most minimal budgctary impact
and the greatest opportunity (or a very accurate program evaluation. If the program
were detcrmined to be successful after an evaluation, it could always be cxpanded to
the next plateau as determined by the City ,Commission.
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Mcmo to Belly Dcptula, Interim City Manager
Take-Home Cur Plan - Commission Discussion of Policy Issues
Page 14
At prcsent, a take-home car plan limiting initial participation only to uniform officers
assigned to patrol would require the purchase of an additional thirty-one (31) marked
patrol cars.
, .
COST OF A TAKE-HOME CAR PLAN: The current purchase price of a fully
equipped cruiser is $20,000 per unit. Therefore, the cost to purchase an additional 3 I
cruisers would be $620,000. The debt service charges for this money would be
$141. 800 per year for five (5) years.
Replacement costs would increase by $45,27~ per year. This is explained as foHows:
Currently, vehic1es cost $238 per 1110nth to replace, which is the depreciated cost
divided by 36 months. The new vehicles would be figured at $121.71 per month (the
depreciated costs over a 60 month period or $121.71 X 31 X 12= $45.276).
With 31 additional units being' added to thc Patrol Fleet, the overall increase in
operating cost should expelience an increase of $147.444 per year for five (5) years.
In FY 92-93, total expenditures for the entire Police fleet were, $1,049.974. The
lowering of the base rate for the 31 additional cruisers should result in a total
expenditure of $1,197.418. There is also a one-time cost for Fleet Maintenance of
$9.700,;for items such as: 1 lift. 1 workbench, 1 cabinet and items issued to the
mechanic. Please note that the $28,622 ~alary for the additional mechanic required to
service the additional cars will be shown, in Fleet Maintenance's budget. Therefore.
the total budget increase for the first year would be $298,944 (arrived at by adding
the underlined figures above). In years 2-5, ,the increase would be $289,244,
The estimated costs above do not take into accollnt the future replacement allowance'
which can be found in the lICurrent Fleet Coststt section of this document.
STAFF RECOMMENDATION: Allow pcrsonal use of assigned take-homc
mal'licd cruiscrs within the Cit.y or Clcarwatcl' as un incentive in'licu nr cash
bOl1us. '
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COMMENTARY: It is a staff consensus that the realization of any financial savings
cannot be predicted with any degree of accuracy until we have had a reasonable
period of time to evaluate the effectiveness of a take-homc car plan, Clearly~ at some
point in the process, the city would realize a savings resulting from an extension of
the life expectancy of the vehicle, A cash incentive rebate program may be a future
possibility, but only after we havc been able to delerminc b:\seline dala that would
substantiate a cost' savings probably to be established on an average cost per mile for
the program.
Clearly, a set of structured guidelines regarding dclinition of a\lowablc I'pcrsona\ use"
would have to be structured. Front my perspcctivL\ in order to manage the program,
"personal lIse" should restrict use of the \'ehich,~ only to the officer and not for othcr
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Mcmo to Bctty Deptula" Interim City Manager
Take-Home Gar Plan,:, Commission Discllssion of Policy ISSlles
Page '15'
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family members and/or passengers. I believe that a direct benefit from allowing
personal use would be the opportunity to increase police visibility in the
neighborhoods and to be 'able to enhance OUf level of service. Not only would
neighborhoods in the city have the benefit of a visible police car in th~ir '
, ,neighborhood, but officers could respond to emergency calls and/or act as back-ups
, when in the area. .,
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CONCLUSION
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For the rea~ons enumerated above, I believe that a uphased inti 'take~home car' plan within the
City of Clearwater could be a tremendous asset to both the citizens of the city and the
officers of the department residing in the city. Certainly it would be an incentive for more
officers to, move into the city at a future time as we began to further develop the program if
it is successful.. It presents a unique and exciting opportunity to structure an accurate
evaluation of this concept and to include an on-going, component for citizen evaluation of the'
program.
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J shall look forward to discussing this proposal with the City Commission on March 17,
1994.
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SRKllh
Attachments: Attachment A ~
Breakdown of the Place of Residence of All Sworn
Personnel at the Clearwater Police Department as of
July, 1993
Attachment B ~
Regional Distribution of All Sworn Personnel at the
Clearwater Police Department as of July, 1993
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ATI ACIJl\.IENT A
Place Office Patrol' Invest Svcs. Narcot Cornm Total
of of Div. Div. Div. Intell
Residence Chief
Clwr 1 56 9 5 71
Largo 10 J J' 16
Dunedin 12 1 2 15
Seminole 6 J 1 10
Tarpon 9 1 10
Spring's
Safety H. 10 3 1 14
Palm 4 34 4 42
Harbor
st. Pete 6 6
.
Oldsmar 6 2 1 9
Pinellas 3 1 4
Park
County 1 1 2 3 2 9
out of 1 12 5 4 22
County
Tampa 4 1 5
TOTAL 7 169 31 7 18 1 233
The above is a breakdown of the place of residence of all sworn personnel at. Clearwater
Police Department a~ of July, 1993. '
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1\1 E 1\1 0 RAN D U 1\1
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II. U 6 1994
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CI TV ~Ll:,RK DEPT.
TO:
Belty Deptpl~, lnlerim City Manager
..,.J .~,.....--_:,f=-~
William C. Baker) Acting Assistant City Manager
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FROM:
COPIES: Mayor, Commissioners
Kathy Ricc, Deputy City Manager
Peter Gozza, eRA
SUBJECT: Background Information for Commission Agenda Item
Building Renovation for Stein Mart
DATE: April I, 1994
* Commission agenda item flI9b, April 4, 1994, is necessary, in order to facilitate the Stein
, Mart lease considerations. Because Dean Rowe agreed to begin work for us immediately
upon our request, they are performing at the moment under our existing contract with
Commission's knowledge but without, as yel, an identified fee. They have been ~o busy fast
tracking this project that little time has been available for preparing a formal contract . ,
amendment. While a contract document will. not be available for examination or execution
Monday, a fee schedule or budget will and we ,can obtain some indication from the
Commission as to the acceptability of the numbers with an actual contract document being
officiallY,approved at the Thursday, April 7th Commission meeting.
* We received 5 bids for the buiiding renovation. The low bidder was Biltmore
Construction Company of Belleair who bid $80,605 for the General Condition Items
(miscellaneous expenses) and $80,000 for overhead and profit for a total of $160,605. As
you know, we will pay actual direct costs for the construction work. The construction costs
arc assumed, for bidding purposes, to be $2,000,000. With the architect and contractor both
taking part in t1~e programming of all work, it is believed the costs can be managed
sufficiently'to accomplish the project for $2,000,000. If, during the course of the project,
considerable changes are made in the project scope or discoveries are made which dictate
< other expenses to the extent that any of the General Condition Item costs are verifiably
,influenced by the change, or the construction costs exceed $2,000,000) an adjustment is,
, made to the General Condition item) in the exact manner in which the change influenced the
item and in the profit and overhead fee by the same percentage in which the profit and
overhead fee was to the original $2,000,000 ~ in Biltmore's case - 4 %. While an actual
contract document will not be available for examination or execution on Monday, a
description of the form of contract, we intend to employ and the numbers which wilt 'be a part
of the contract will be and we will ask the Commission to indicate approval of Billmore
Construction Company, with the documents being brought for formal approval on Thursday.
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Background' Information Jor Commission Agenda Item
'Building Renovation {or Stein Mart ' . ,', "
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" *~ Because the.'use of the other two floors 'of the'buildi1)g,will.significantlyaffect the
renovation costs (fire code)t we will ask the Commission to indicate Monday ,the likelihood
"of the building being used in any manner in~olving meetings or the congregalingof people.
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'Dean Rowe will. discuss and show drawings of how people and materials will access the three'
, floors under various circumstances. He will also discuss how air conditioning strategies and
,economics are affect~ by, kno~ledge of'the build'ingts possible uses. , ",",' ".
:', ' Atta~hed,hereto is the materiai I have,in hand as of FrldaYt Aprlllst.
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l'i'115
Fn.E M:H I TEeTS
P.C1
'DONNELL CONSULTANTS INCORPORATED '
It\ ouoelallofl \lIo4th
RONE ARCHiTECTS
I N ,C 0 A ,. 0 n " t E 0
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Aprll1. 1994 '
Renovotlon of Mecs Blothers Building/Stain Mort ProjecT
~leQNJQter. Rorldo '
Projected Fee tor ProJeof Mcnc!;lement Consultant ,
'and Architectural/Engineering Services
,
80510 SaNless In accordonee wIth state or Florldo. Deportment of MonoQo'mant Ser,.,ICG&. Dlvlslon
'of BuildIng Construction Fee Schedule tor Archltecturol ond Engineering Servlcee (see oHoched)
. Sholl be 7.5% or Construc1lon Budge1 $2.200,(0:) .. Sl65D:lO. J';
; IJ.-' ,b-. \
Plus AdditIonal SeMces tor: ' L)~~.}.t. v
1. FeasIbility studies Analyses
2. Facility ProgrammIng
, 8" Existing FacilitIes' Analysis
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All of the above hourly In cccordance wlth COntract
through 4/04/94 ' . Allowance
Meo8ure,d Drowlngs . AII~wonce
DetoJed Cost Estimates
IncludIng Stain Mort Leosehold EstImates . Allowance
, Project Representotlon DurIng Construction '
Beyond Periodic InspectIon
(Full 11me Clark of the Works) . Allowance '
, Sincerely,
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'$30.g:o.00
$10.0:0,00
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Fa:c:813-221-9164 , /'honOl 81:!'nl~771
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,Billie SeNlee~J: T\"lo fee C\Jt\.e3 ,llhown 01'111'l. (iV;rso SleD Wile edC:lpled toy th~ OMslcn cf BuHdll'lg CCnrM\lCllOI', o'gprartmt;'!: c~ a,,r:l!rll
S'lVll;lIIln '9<i9 and AtO for .,cn~,eC'lUralllnd engineerIng dUI<irlo !:lld~lr.g a....o tt:r.s1Ne\lcn !DrvICDll, 1nc:1u"nl1 no/mill CC:1l1UJIIl/l1 UNlc!!",
· 1'11050 reo CU/"r'OS Il:I u,!d O:'l~ as 'a guide t!ll1a~t~ In Rulli 1:3C.:lj Flor1da Admtnl~ra\}ye COdO, wl:h lho ~C1utl r,,~ IUI1r.lfd by thG vcMect
01 ongll"llll!t submmlng e. dOIs.lled ~rcpo$fllll'\ ~ccottl&nce wht'lljuldelk1u 01 the DMslon 01 eI.JJ:d:ng Cons'\r1'/~lo:'l1 Oopllrlm.nt 01 Management
Servl:u.
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Acldnlonel SGlYh::9~: Addr,lonal ~eNr:es Arli nollncluoad withln\no too eUN9s: Ad~r.lon"I,afllVlc:O$ mey In:ludo'nny epecle.1 ,conauMinls
rOQ,uJrod by Ihe prolllC't tfld arQ typIcally \hO~6 !eNI~Il:l furnished beyond whS1l~ shewn In Ar1J~19 3 ,01 '~e 'Form or A~~umom ellt\'f~en Owner
Md A(ch~QC1.E(\glnet(' used by the Olvlr.lcn c1 Bulttllng Con~NC1ton, f.dc1ttro~a! seNlCB8 mo~ ~cmm:),11y 8tlthorluld havo'bun ~"ml1.9d
b.'C"f/. ; " '. ~ ~ . ~. . '".. p..' .' t,' "< '. '"- 'oil' t' .. .
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, :~~~::;::::S~ORe _H AIIEPAGE COM;l~~ ' ,'; i: :,<,~. .;.'.' :. ::, :::';::~,:' ::'.~ ,: :: c.: ,
COmpla'/C Lnbore:10nOIl:,. COmplex MlltllcaJ. HOllplt1l18,' i <'~'. ;::. , ',' :.'.. ': ':'.: ',i';;.. ,.., "'~,' :::~,;:-:~~~::,,:..~,.~,.:.~...:..'
'e'.MORETHANAVcRA13ECOMPL.EX1TY '." . I': ," '. :.. ":"~'I'i .;, '.:.'::, "...,. .r.........'.
AVllragll l.ilbClr~orlD6, Montal HO.:1pneJo\ ,S Impra .~9dl~ .r:t~sp~~I!,..cUnl~" Cou~ lio\J$e,.. The Il\! ea, Comp~~x Unh'~r'lIY eUJrql!1g,; S pllell!./
Pur~osa ClaS&rOo{'l:U1\ labOratory Classrool'TlS, Ubre:le.s, AUCl"Qnutr'~i Mus9~m9, ~lrTermlnallll Food SONJ:e FocUt.Ie.s, Sp~IAl[%8d DetentIon
ArM! Oetentlon.Tre~merrt ArsBS ReMdeMU " I' ,... '. :. .., -....., '.' . .. .::t ';~'~,';.:::"... .:,' "".
'C'.REPAIRS AND AENOVAi10NS " " .' :. '.. , .,' ... ..... ',"~" ...'. ,":'~..,~,. .:"'J ".',::',',"
MI$l;llnl!J'leQUS Rel=~lr:end RenovlI':ions, A~IHI!tJonli to Office $plc:e,or Dorm~Ol'/ Sp~co, F~Q Cod'p Coi't!~l;'i8 Work
. . , , .nll , . .. _..:._ ""..t . u ._ . :.,':": ". .1..:.......::...;_.. .
, GeM!!1 Offlee Spaeo.. GlnaraJ Teach.lna ~paeD; ~y'rrin!5Iuim': G9n9r'i! Og1~ml~n Uvln,g FacllnJ9S, FllC1.ory ,eulldlnQs
'E' . LESS THAN AVEMGE COMPLEXITY . :' ,~ " ;, ..., " ,"'- :. I", ,,',:'" -:-:;-:....:..., .,.,
. . A~Mli:\Gl1\ BVlldlngo, Dotn'lhory eulldlngllj SllNlclI G!.'aee~, StadIum!, R!poeU1.lVe Deslgo' Fe.clt~.l~'o, .O.fflCQ eulldlngs Whh
.' Undafined lJ1\or1or spae4 (opan for lator pat\~ron"ig)1 SpocllltZGd Fui1<'lng 'Sf!\JC;t~ros '~...' _ ,"';." . ,~'; '. ,; ,,: '
'F' . COHSIOERAet. '( LESS THAN AVERAGE; OOMPLEXrrY .. ~-, ........, ': .' , :-.. t~ ,... .". ,:" ' . , ~.:,:. L..
:.' Warshousll;. Pnr1<lng GAregu\ storage F!cnt\l~lS " ...,.. ., ''':, ,..:. ;..', .... : ,~". -,.
'0'. ENGINEERING SERVICES " ,:1;'. .,. - ,. - ",'.' ..,., ..' ;',' . ,
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A00I110NAL. SERVlc'eSfE<PENSES: :' .. ,..: 1 ." , '~,' .;..;,':..;. !': "',, .":',''' ::.;:'. ,
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'I'M fOllOwIng :5arVlcB" CJG eons/ogred AddftlonAl to Be.5Ilc SaMeu tnd iro 'not lileiudlld whhln 1!1Q b~lc rie repr&8Bnl&d tit ths foa CUIVe.s:
, ' -t · F,.i,lbDHv SludleS/Ar,8/>,"Ms' . . " ;," ',. . Valull' Ai'1!1ySlls '.-: :,;" .'.,:-'.. ' .. ~ :..., , _~,
+! ~aClUlty pro:lrunmlnq \ ,! Q.~V.m.6nl' erllpu!l'd fer: _u " " ,::'"
. M~er PIUlnlng ,",i.~.. ... ..',.' AhGrn~G aIds RQa.ua~od By Ownar . ....'
. S'olle lnv9S1lgmlcm:l/Repons .: .... ..... .' . .. ~' Changs O,rdG~ .~:"~~' .! .:':' . ,:, . . .... :';.'.;.,",.,
S'UN~S ~ TopographlclBcund'llryl J. " . ~ Mu~I?16 Co'nWVc1lon ConlrAc\~, . . . " ,
... Vegot2.lloN!mproviment&{Ullllt.IQ8 ~ ',' , " , . . '_... . Rocord Documonl;.., ,:' ::' ,u. ..
M89!Ur~ Drawln ll. Qf E:dstll'\ F'e.ellhlos: " . . prolonged Construel/on coritract , '
. ExIsi.Il'\g FfoCUKlos Ana.itllOs \ . . " , > Admlnr~rlr\lcn ~,9/VJcetJ .
. Enal9Y AnatysllS (FLEE'T) . , " . Thrlllncld Inspocllons " .'...,
+- . AsbllS103 COrlsUlurtlon/SLlrveys . ,'.J":' ' , . + '.. Prolect Reore.s9rrle1lon O\lrlr.9 . . ..._.' ..
. EnVlrorlmllnlal AUllll.srner.lS i' - ','. . Con~J'lJc\lon B!lyono '?erlo::ltc ': "
~:~ . t" :. f' ,,".' _, II ...
TretncAnatl'lu '",~ '" :,';":"," ':,"Insp&ctlon' '-'" ',' ' .;;., . ...:".
S\ormw'tQ( Manegomllm Perml'i\lni1 .'.~'." i ' ' .. Ac1dlllonsJ. cOn$ttuctlon' Conliact, ,,<' '".':''' " .". --.' "
Er:vlronmantt,vSK9 Permm~sf ,: ' ~:... : .~: .. t' ':: ",..'; A~l!1r!:'l!'J,at)q(l S9ry1ce~.1or MultIple,,, " ':. :
· T'httlI91JAcl;lUrllce,1 ConJu~allon ....:'.. ' . ~. '"....; ComraC\s::.: ...'. -. '1: .::,. .. ";..' . ,~, . " ~. , ,',
F,ood. Sorvlc:o ~n5unatlQn : . ;. '. ' , .. ,..' , Post OCCUPll."Icy Insp&l:',I~ln~lEy~,h.le.Uoml, .:., .
Lllnd:Scapo Consullellon.... . , ., '.::., ;,.. . "; RendetlngJ!.M1?::llile' :"~:,';: .:.: 1 " ~. .....:.:..; ';, "
1n1'~tlOr 0(l3lgn/Furnlshlng~1 ' , ""' ' :'. Chr.ne~~~ I~ S~~~l 'S,I:'1l 0: co.mpl.e~'::: :'. ' ,.,., ~
.... PI!rrtsea~lr"lgJM&C!lpll'lg ',..,':,!..:. ,..".:~Rovl$lons Ie Pravlous!y Ap~lOVg-.;l':.-:: .... : ...,,~ . ."
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DIVISION OF BUILDING CONSTRUCTION
FEE SCHEDULE FOR ARCHITECTURAL:. AND ENGINEERING SEP.V1CES
COlo.'STAu...-nON Bl.'OOIrr
KUNDP.EOS OF ,rlO'JSANDS
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DONNELL,CONSULTANTS INCORPORATED
In allOClcllon \Io'ffiI
R8VVE PRCHlTECTS
INCORPORATro
March 31. 1994
:.t
WUllom c. Boker, ActIng Asslstont City Manager
City ot Clearwater
'12 South Osceolo Ave,nue ,
Post Offlce Bolt .4'~6
Clearwater. Florida S3616-4748
", . ,0'
, Re: Moos Brothers Bulldlng
Proposed Renovotlons
,Deor Bill:
We hove completed' Q coreful review and analysfs of the frve proposals received from the Invited
, General Contractors for lump sum general conditions and overhead ond profit tee to prov1de 011
constructIon servIces requlr~d work tor the above. " , '
, ,
: ihere werE! mInor vana1lon! In scope of the submissIons but we have made'the necessary
odJujtment$ to moke oll bIds on the some'bosls for tolr comparison purposes.
"
, ,
The oo)usted amounts for each of the five submlss!ons ale os follows:
Contractor ,Cost Cond~lons Fee Totol
1. Biltmore $80,605 $80.003 $160.605
2. Moore S77 ,083 S lOO.ooJ $177,083
3. Centex Rooney S82.875 S tOO,OOJ S162,875
,4. Pater Brown S \07,650 $90,CCO $197.650
5. Crectlve S6B.921 S 145.0:0 S213,921
In conclusIon, DCI/RA would, on 0 cost basIs recommend any of the low three flrms, On 0 reputotlon
basIs all five firms ore equally acceptable to DCIIRA.
. ,
We respect1uUy IUbm" this report to you f?r presentation by you ot Monday's commission maeilno for
octlon/declslon by 1he Commluloners. Theretore, we 1001< fOrv/ard to assistIng you and ihe CIty Legal
Deportment prepare 1he necessory controct wl1h the selec:ied contractor, '
, SIncerely.
~~--
H. Decn Rowe.FAIA
Siewort Donnell. FRIeS
OM NorlhCdl) M"bIy, "-KID 100(0. TCIfT'lrx" FlotIda ~3&l9
It.'O Wodson St~l. )1)1. 200, lcmpo. f1Ol1dc: ~~-4704
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DONNELL CONSULTANTS INCORPORATED
In auoc:lotl~ wM
ROJ\tE AACH1TECTS
I ,1-/ C 0 A P 0 n A. l I I)
ApMI1, 1994
WillIam C. Bol<eT, Actlr'lQ Asslstont City Monoger
CItY or Clearwater
112 South Osceola Avenue
Post Office Box. 4748
Clearwater. Rondo 336l6-4748
Ra: Renovallon of Moos arothers 8ulldlnc/Stl?ln Mort proJect'
, '
BIll. I om enclosing the followIng for your transmlHcl to the CommIssIoners for theIr revIew on the ,
referenced project prIor to our Monday, April 4th Workshop Meet,lno.
, 1, Our tabulation of bIds and recommendatIon of a general Contractor/Cof)structlon Manager
for this proJect, The contract format between Owner and General Contractor/Construction
Manager we would recommend Is 0 format presently beIng used by the Board or
Regen1$/Stc:rte UnIversIty System, '
,2, A revl$ed schedUle whIch Illustrates the overlapping of Monacemen1. Atchltec1urol.
Englneanng and General Construction octlvltles which Ole neces50ry to meeT 1hls very dltllCUIt
schedule. '
3. . A proposol for the additIonal ArchltecturoJ/Englnaerlng salYlcas you hove asked us to perform
, under1he FcstTrock basIs necessary to complele the project In accordance wIth Its,
deadlines. These addfflonaJ sSNlces ore In accordance w~h our orlolnol Proleci Management
Consultant Contract doted January 'l. t 993,
We wm be presentIng conceptual drawlnQ$ of the proJect on Monday whIch will SChematically
lIlustrote how 1hD Ingress and ~greS$ of, all three flOOrs might be accomplished.
Also 0 narratIve report will be presented of how the Mechonlcol. ElectrIcal end PlumbIng strategy
mIght be approached for the other two 110o~ 10 best odvan1oge whlle liotlSfYlng the Stein Mart
Lease,
The asbestos survey has been received end revIewed. The great majorIty ot 1he frloble csbestos
(under side of eastern portIon 1he maIn floor) cen be mltlQoted rather then removed by
encapsL1lotlnQ It withIn the gypsum wallboard calling WhiCh will be requ1red to achIeve the fire ronno
that Is required between steIn Mort end the other tenants, '
Other bulldlr'lg sUIVeys hove been accomplished Incl~dJnQ structural. The original CIty budgeted
$400,oco i: for structural reinforcing of the perkIng deck ((or Steln Mor1'& employee parldno) must, for
the time beine, be IaN In ploce, Further Mid testing may be necessary end work with selected
, Generel Controctor(Connruc1lon Manager wlll need 10 be done to determine how much ot thIs '
budget Item w", be neces$Ory, AI~o some of thIs budoet ttem win be needed for structurol roof deck'
repaIr end reinforcing 10r olr condItIoning repair.
OM No"" OQIo Mc'cly, ~\J\o \04:l. TO'\'lIXl. F"oida ~
100 ~d~on Sit"!, &u1ta ro, lampe, F\o>idc ~~2~7~
,\
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.'Aprll 1. 1994
Page Two.
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, ~ Was delineated In our Request tor Proposel to the flVe prequaltfled General
Controcto~/ConS1/\Jctlon MonoQsrs the construotlon BUdQet wlthoLJt lump sum cenerol condltlona
and their fixed overhead cnd profit fee Is $2.oo:J,COJ, Adding In ,the above would pu,f the totol" "
construction bUdget at 52. t60.60S to S2.182,575 depending on whIch General, , ,
Conhoc1orlConstructlon Manager selected. '
,
" ~ I. ~
1'm 5ura the CbovEfond enclosed will cenarate ouestlons which we will be oreocred to onliwel
"',Monday os well os we con wHh the Informatlo.n w,e hove accumulated to dote. ' ....
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.. Sincerely,
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H. Decn Rowe, FAIA
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----, ' CUPIES 10:
COMMISSION
PRESS' ....' 1[1114
Date UA.R 2 9 ~~
GlTY GLEfn"
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memorandum
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DATE: March 28, 1994
TO: May.or. CommIssioners
COPIES: Interim Olty Manager Betty Deptula
, Peter GOZZQ. eRA Executive Director
SUBJECT: , Hamr:nerlSller/George Associates Report
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Apparently we havEI another report which some people want to Interpre,t'to sull their own
preconoelved agenda (of Sunday's, edItorIal In St. Pele Times.)
I understand the report 10 validate the feasibility of a trade ,show/conferenoe center/multi-
, purpose public meetrng reom operation In the former Maas Brothers Building, at least In
, comparison with similar operallons In other Florida cttles. ,
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I therefore believe we should take the neXI'step In determining what would be Involved In
,readyIng the remaining two floors (above and below Stein MaQ) for these purposes.
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At the same tIme, because my poslllon art along has been to keep all optfons open and to do '
business with the flrst people who are ready to present an acceptable proposal. I would
entertain any other proposals that mIght be presented to us at this time. ,ThIs would put us In
the dellolous position of being able'to choose from among allernallves for the first 1Ime In ages,
I would like this Item to be put on the Agenda for April 4, whloh f belleva supports
Commissioner Thomas' suggestIon In hIs memo of March 25. I would expect slaff.to prepare 8n
agenda Item outlining the steps we might take 10 make any necessary deolslons. "
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CITY OF CLEAR'VATER
P.t?~_ '
CLEARW~DA 34618-4748
City Commission PRESs
MEMORANDUlVI fSte .25 1994
CITY ClERK
TO: Mayor, Cornmis'sioners, Interim City Manage
DATE: March 25, 1994
FROM: Fred A. Thomas, Commissioner
SUBJECT: Maas Bros. Building/Convention Center/ConferencelMulti-pufpose Public Room
and Meeting Center
_____M.~~~__________________________________~A__.________________~_______________~_______________________~
On the September 16, 199~ Minutes, there was a Motion made and passed, with reference to
the development of a Conve~tion/Trade Show/Conference Center and Public Meeting Rooms in
the Maas Bros. BuUding. It was Item #20B, beginning on Page 26'of the Minutes and ending
on Page 28. '
Obviously I the original intent was to go forward with an Entertainmeot Complex on the top
floor. Based on the current situati.on, where a majority of the Commissioners chose to place a
Department Store on the middle floor, that somewhat alters the intent of the Motion made and
passed on September 16th. However, Commissioner Deegan specified he. wants to have all
oplions open, and his intent was to be able to have one floodeascd in the Maas Bros. Building
before he would revive his approval for the Convention/Trade Show/Conference Center
Program.
I suggest the acceptance of the Stein-Mart Lease fulfills that obligation. I further suggest that
this be brought back to tbe Commission immediately for. consideration and the final approval of
the Convention/Trade Show/Conference Center to go into the bottom floor and the top floor of
the old Maas Bros. Building.
The recent Hammer/Siler/George Associates Report indicates a positive market need for such
a service and facility. 1 am not sure that the costs will be as high to the City as the Report
suggests, nor ar:n I convinced the business will. be as small as the Report suggests, since their
, prior Report showed a much higher usage. '
I do believe that we should move forward with the implementation, putting the Trade Show floor
on the bottom, with a refurbished restaurant and the. Conference Center on the third floor ~ with
some windows and a new elevator bank to be able to move the people between the two floors.
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This item should be brought up for immediate discussion. Since we are in the process of doing
a major renovation on the building, the time is rigl1t to complete lite job.
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Upon roll call, the vote WflS:'
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"Ayes": Fit~{lerBld, Serfield, Dee'gall. Thomas and' GRrvey.'
"Nays": None.
,ITEM ~29 . $Declel orGsentEltLons of widQsoreoJJ public fntereSl
a) Doctor Kenneth E. Webster re: purchtlse of MODS Brothers Building for an Osteopathic
MedicIne College '
Dr. Kenneth Webster. Florida College of Ostcopa'thlc Medicine, presented
background information on the college.' He said the Ttlmpa Bay area has a large c'ontingent
of osteopathic physicians and hospitals, Several osteopathic physicians in the Tampa Bay'
erea have joined together In an effort to establlsh nn osteopathic mcdical college. In '
Florida, over 4.000 students were not accepted Into U,e .four Florida medical schools. An
extensive feasibility study to identify the need for such a medical institution in the temps
Bey area has been completed. A state license hu been recaivcd to proceed towards
accreditation. He said other sl\es had bean reviewed and the Mass site ranks in the top
(au'r. Kg said the college is Interllsted in the availability of tho former Maas Brothers
property as it could be considered for a campus due 'to the size of the (acility and
proximity to the library. '
Mr: Webster said the economic impact study conducted by Florida Power
Corporation indIcates. an annual impact in excess of $20 million, He said this could be a
signature project, drawing many to the orea. Cost estimates are available and the college
hos been approved for a .$3 million bond issue. He said they would like to have a building
by January 1994.
. Commissioner Thomas asked if the City Hall Annex site had been considered. and
Mr. Webster said this was not considered to be as appealing as the Maas Brothers site.
b) Mans Brothers Buih:fing . Haralson Report
Commissioner Thomtls said he would like to have a decision on whether or not to
proceed with converting the Maas Brothers property into a trade show. multi-purpose and
COtwention center With en entertainment complex on the third floor. He said the Haralson
Report proves the feasibility of an entertainment complex. He said there have been past
rap'orts on the ,feasibility of a convention center in Clearwatrtr. He said the Heery reporl
shows how the Mea:; Brothers building can be renovated in two phases. He felt it was
now time to decide what to do with this proposal.
Commissioner Thomas moved to adopt the Heery plan using Schemcs A and B, and
upon having an acceptable tenant for operating the entertainment complex on the third
floor. to exercise Scheme C.
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Commissioner FltzgAr;tld "ointed out the J.\oanda itern ferl~cts the Har\llscn repcr'
nnd h~ thought there would be diclJr.:<:fon nl this.
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The trlotiOl"l was duly seconded,
, Commissioner Fitzgerald Que:;rioned how the />olcntiol attanc.Jance figures were
derlved. indicating he was not very iinpresscd with the flmort. He said he does not eccam
the (igur~s j\.IS\ because they Me in the report. COlnmlssioner DoegDI1 said subsequent
, peges reflect how the ligures wore computed. Commissioner Fitzgerald sllid he s\1II could
not understand how the figures were derived. He Questioned the figures in table 8.
Commissioner Deegan said the figures are based on experience 111 similflr types of
Ilnter'tainment centers. Comrnissionar Fitzglusld questioned whether the market population
was arrived at through' surveys or guesses, Commissioner Bcrtleld ~ajd most u::;e,a genoral
rorinulo in arriving at figures. Commissioner Thomas said market rese~rch is 'statlstical and
is a science and is recognized. He commented this report was done by professionals.
Commissioner Fit'2:g~rald, ref erring to the Hnanelel projections r indicated no attempt
has been made to prolect rent or developlne'ntal costs at this time. He Questioned whether
,thMe figllres were important to know, Commissioner TholnbS said thesl! figures would be
I)egotiated with the tenant. CommiSSioner Fitzgerald indicated the Commission has not
decided how much they want to invest,
Commissioner Fitzgerald expressed Concern the noise intensity of the facility would
not be, ~ppeaHng to the older generation as the report showed Clearwater's greatest
population to be in the GO plus age group. Commissioner Thomas said this was taken into
consideration when the report was done.
Commissioner Flt7.gerald said the report referred to a concept similar to a Dallas
complex with which he said he was familiar. 'He indicated this complex was not the
booming success it was touted to be. He said he had a proble"" with the Commission
. being asked to react to this report as the basis for developing this type of faclHty which
would become City supported. He said there is nothing in the report that would mnke him
risk the Citts money in this prolect.
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Commissioner Thomas said the City would not invest in. the tblrd floor until there 15
a tenant. Mayor Garvey questioned where the money would com'e from for tIle first two
floors.
Commissioner Fit7.gerald felt the high ,number of retirees in the area would not
support such a facility and Commissioner T~omEs said the report tells how much the
facilitv will produce, Commissioner Fitzgerald expressed concern the report tells what Mr.
Haralson thinks the CommIssion wanlS lO hear. .
Comm'ssionflr Deegen pointed aut In the first full year of operation there is a
'nolentialof a .$1.9 million gross profit. Commissioner Fitzgerald said he did not agree II
profit projection could be,made at this time,
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911 8193
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Commissioner Berrield found the figures in thn raport to be extremely con~ervati"e
indica lIng they do not include ~, mlllio', ~ tourist ~ per YP.Q r. "
CommissIoner Fitzgerald responded if this is such 0 super idea. why is there no one
beating down the door to do It. He had a problem with Clearwater spending' a graat deal
of money on this facility and fe'~ this Is something the private sector should do.
Mayor Garvey asked w"ere the money would come from fOf the renovation of the
,first two 1100rs. Commissioner Thomas indicated this would be handled by the City
. Manager,
Commissioner Deegan asked for cl~rlflc;)tion of tlie motion o,n the rloor and the City
Clark road back the motion as follows: the motIon is to adopt the ,Heery plan using
Schemes A and B. and upon havIng a tenant acccptQble for the entertainment complex, '
th~n to execute Scheme C. "
Commissioner Deegan said he was not convinced the City should start the first two
floors until there was a tenant for the third floor. . '
. Commissioner Thomas stated the market place supported a convention center.
. Renovations to the first floor would elso replace the Community room at the Annex.
However 1 he agreed to emend the motion if the others would no~ support It as sta~ed.
, Commissioner Deegan asked the motion on the floor be amended to reflect' tt1e City
would not go ahead with Schemes A and e until such time as a tenant is found for the
third floor. The maker of the motion and seconder accepted the amendment.
Commissioner Deegan said until this proposal is finalized that the City should stay
open to all opportunities that are presented regarding the Maas Brothers property.
Commissioner Thomas said he hoped the City Manag'er was being directed to find a
, third floor tenant.
Upon the vota being taken on the motion on the floor. CommissIoners Berfield.
Deegan and Thomas voted "aye:" Commissioner Fitzgerald and Mayor Garvey voted "nay."
Motion carriech
Commissioner Deegan moved to direct the City Manager to discuss with Dr.
,Webster the college's proposal, The motion was duly seconded and carried unanimously.
ITE,M 1/ 21 - Cit;l:ens to be heard ra itamSi'lot on the Aoenda.
, J.swl!than \~ said the appropriate 'procedures were followed in requesting the
renaming of Pleza Park. He was displeased the motion renaming the park was rescinded.
It was pointed out this hem would be reconsidered at a future meeting.
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COPIES 10:
COMMtsslON
PRESS '
,Date MAR 2 4 19~,+
CITY Cl.EHt\
EXECUTIVE SUMMARY
CLEARWA TER CONVENTION CENTER FEASIBILITY UPDA TE
The major market findings and conclusions resulting from the Clearwater Conven-
tion Center feasibility update are indicated below. The updated analysis is focused upon
, use ,of the former Maas ,Brothers site in downtown Clearwater. Our assignment
excluded ,any specific evaluation of the building and its capacity to provide the neces-
sary space and level of quality expected.
1. Trends in the Florida convention and trade 'show industry indic'ate that:
a. Conv'ention and trade show activity is increasing; most
of the increase is attributable to international and national
events;
b. Orlando continues to increase its share of statewide,
convention and trade show activity: 32 percent of all,
conventions and 38 percent of those with exhibits in'
1993;
c. Clearwater is likely to effectively compete for moderate
size state group meetings with a few national and an
occasional international meeting. A convention facility
would allow the city to compete for events needing
exhibit space and large meeting and banquet space. ,
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2. Major hotels with exhibit space in the Clearwater area are now' attracting
small meetings (mostly under 150 delegates with limited exhibit are~ needs).
A small convention center in Clearwater could attract groups which' motels
cannot accommodate and which do not want to go to the large !ampa
Convention'Center if they select to meet in the Tampa Bay area.
3. The operating experiences of several key competitive state-located facilities
were examined: The Tampa Convention Center; Ocean' Center (Daytona
Beach); Convention Hall (Harborside-Fort Myers); and Bayfront Center (5t,
Petersburg). The latter three facilities have difflculty attracting conventions
and trade shows because of few nearby conventlon.quality hotel rooms. The
HAMMER. SILER. GEORGE. ASSOCIA TES
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All four facilities operate at substantial deficits.
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lack of hotel rooms has affected the ability of these managements to attract
conventions and trade shows. In FY 93 Ocean Center attracted 22 conven-
tions/trade shows. The Fort Myers facility attracted seven conventions/trade
shows. '
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4. A survey of selected potential users conduc~ed to ascertain their sensitivities
to the proximity of quality hotel rooms and acceptable hotel rates when
considering a location to hold their, convention. Over 90 percent either said
that proximity to hotels was very important or that they meet only in hotels;
nearly two thirds said that a convention 'center that is not within walking
distance (generally 5;.10 minutes) of hotels would disqualify a location from
consideration by their group.
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5. In terms of utilization of a convention center at the former Maas Brothers
site, we ,project that at least ten conventions/trade sQows could be staged
during the first stable year of operation (usually three years after opening) if:
al a convenient shuttle system to beach hotels which is suitable to meeting
planners is guaranteed; and b) seasonal hotel rates can be negotiated to
levels which are acceptable to most meeting planners. Future growth would
be modest until and 'when a hotel is built.
We project 12 consumer shows the first stable year of operation, with
reasonable growth potential thereafter.
Local grou'ps/associations could stage 28 events with good future growth
potential. Business organizations could stage 10 events the first stable year
of operation. '
Conventions and trade shows draw out-of-town visitors and dollars to the
community. The other types of events discus'sed here attract the 'local
population and dollars already part of the local e'conomy.
6. In order to be competitive for the convention/trade show potential we have
projected, a convention center similar in size to the proposed 1990 facility
Is believed appropriate for Clearwater, An initial exhIbit hall (expandable in
the future) of 50,000 square feet needs to be provided. With meeting
rooms, ballroom, kitchen, lobby and circulation, and administrative space, the
total building area would need to be approximately 150.000 square feet.
HAMMER' SILER · GEORGE' ASSOCIATES
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,7. Utilization estimated for the ,downtown convention center would produce an
operating deficit of, $657,000. This results from'estimated total revenues of.
$331,500 and estimated total expenses of $987,500.
, The' projected level of deficit is lower than the FY 93 operating deficits for
Ocean ,Center and The Tampa Convention Cente'r. It is higher than the'
operating defictt,for the Fort Myers facilities.
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8. Although the projec~ed convention center will have a low level of c:~mven-
, tion/trade show activity, it will generate an, economic impact -- pril"flarily
resulting from expenditures by out-of-town visitors for hotel rooms and car
, rentals and in restaurants and stores. These expenditures are projected at
, about $3.2 million. They will ripple through ,the economy and, thus, with a
multiplier effect the total economic impact generated by out-of-town visitors
,is projected at $6.2 million.
A smaller uncalculated ecpnomic impact will be generated by the building's
operations:' paid salary and wages, expenditures for equipment and supplies;
and catering and concession sales. "
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CLEARWATER CONVENTION 'CENTER,
',' FEASIBILITY' UPDATE
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Pre~,flre? ,for,
City of Clearwater
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HAM MER' ~ S 1 L' E R, G E 0 R' G E ASS bel ATE S.
Atlanta/Denver/lSilver Spring/Washington . "
,1819 Peachtree Road, N.E.
Atlant'a. Georgia 30309'
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TO:
Kathy S. Rice
,Deputy City Manager,
,City of Clearwater
March 18, 1994
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MEMORANDUM
FROM:
J. D. Wingfi,eld, Jr.
, SUBJ:
Convention Center Feasibility - Update
, ,
, In July 1990 Hammer, Siler, George Associates (HSGA) delivered a report to the
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City of Clearwater -- Market Feasibility Analysis, Clearwater Convention/Conference
Center. Our judgment was that market demand was sufficient to host a mix of conven-
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tions and trade shows, consumer shows, business events, and local or civic activities
in Clearwater. Based upon the res'earch conducted in late 1989 an~ 1990, a building
with 50,000 square feet of flat-floor exhibit space, ballroom, meeting room~, and
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support space would be necessary to compete ;n the Florida market environment for
those events.
The firm was asked by the city in early 1994 to update the key aspects ,of the
1990 study and to include an estimate of operating revenues and expenses and an
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assessment of the economic impact generated by such a facility. For the update HSGA
was directed to assLime that the location would be the Maas Brothers department store
site,
Lacking any detailed building evaluation and consequent design studies, this
analysis is limited to the assumption that competitive space could be delivered ,at that
site. One option available would be renovation of the exis~jng building. We were not
retained to research the implications of that question,
HAMMER " SILER' GEORGE'. ASSOCIA TES
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To accomplish the research required by the city in this assignment, HSGA
examined published data on the convention and meeting industry and utilized its files
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from the earlier Clearwater analysis and from other studies. Interviews were conducted
'of management personnel in Daytona Beach (Ocean Center), Fort Myers (Harborside
Convention Center), Tampa (Tampa Convention Center), and St. Petersburg (Bayfront
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Centerl. Additionally, senior HSGA s~aff interviewed City of Clearwater personnel,
Pinellas County Convention and Visitors Bureau staff, Tampa Convention and Visitors
,
Bureau staff, and hospitality industry representatives in Clearwater. The Maas Brothers,
"site was also inspected.
We have assessed current market conditions a'nd trends to evaluate the ability of
a downtown center to attract meetings. UtilizlJtion has 'been projected in terms of
events, event d?ys" and attendance, by types of business/activity. We have prepared
an illustrative operating pro forma showing income and expenses in order to establish
the general level of public subsidy req'uired to offset p'rojected operating deficits.
Finally, we have estimated the Elconomic impact attributable to the center's ~peration.
Florida Convention and
Trade Show Market
In the 1990 report Hammer, Siler, George Associates presented ~n overview of
the Florida convention and trade show market over a five-year period covering 1986-
1990. Although not a complete listing of all convention and trade show activity, such
data are useful for establishing Florida meetings' market trends. This perspective is
useful.for evaluating Clearwater's likely position in the marketplace.
For this assignment we have added 1993 data which allow for extending these
trends over a longer t,ime period. The data and conclusions follow,
HAMMER. SILER' GEORGE' ASSOCIA rES
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. The recent upward trend is primarily attributable to increases in intern~tional and
nation~1 meetir:tgs activity. Florida' state 'activity declined slightly, as did regional:
activity. State and regional conventions are likely to select Cle,arwater as a meeting site
,more frequently than ,are intern'ational and most national groups, T~ere are no direct
international flights into Tampa International Airport or St. Petersburg International
Airport, except to Canada and the Bahamas. Clearwater is a 30 to 40 minute drive from
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the Tampa airport.
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Trends in Events
Table 1 shows Florida .convention and trade show activity annually between
198fj-1990 and for 1993. The total number of' events has increased since 198B.
Between. 1990 'and 1993 total events increased from 692 to 711 -- ()f by 2.7 percent.
" Table 1
'.. TRENDS IN FLORIDA CONVENTIONS
AND TRADE SHOW EVENTS, BY TYPE
1986-1990 AND 1993
Other
Year International National Regional Florida State District Total
1986 42 389 47 100 14 24 '620
1987 49 358 35 145 36 34 660, I
1988 60 325 37 108 29 22 583
,1989 , 60 387 ,36 110 ' 21 25 649
1990 57 430 50 109 23 21 692,
, Average 54 378 41 114 25 25 641
1993 79 446 40 114 22 10 711
Source: HSGA based on Successful Meetings. Directory of Conventions.
"
HAMMER · SILER' GEORGE' ASSOCIA TE~
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Trends in Events With Exhibits
"
Most conventions and trade shows which are held in convention centers (as
opposed to hotel-based ":leetings) have exh,iblts as part of their program. The number
of events with exhibits has grown steadily. Between 1990 and 1993 the number of
events, with exhibits grew from' 308 to 365 u or by 18.5 percent.
, ,
As Table 2 shows, most of this increase is again attributable to international and
national events. Florida state and regional meetings with exhibits grew marginally and
declined, respectively, between 1990 and 1993.
Trends in Attendance
The total number of conve~tions and trade shows, their average attendance, and
the total attendance of those events have increased from 1990 to 1993. In general,
the last three yearscontinues'the fiye-year'trend noted in our earlier report. '
HAMMER . SILER' GEORGE' ASSOCIA TES
4
I, '
, This trend does not appear, however, when attendance is examined for specific
. .." .
categories of events. The number of statewide conventions and trade shows (which
, .
includes Florida and other statesl increas'ed fr?m 133 in 1990 to 136 in 1993; however,
total attendance and average attendance fell, This implies that statewide organizations
, , '
are hosting more events, but fewer people are attending them.
"
, .
I. '
; ~
; ,
While the total number of events increased only slightly (from 692 to 711l,
, attendance grew at a' greater rate. This finding su'ggests that conventions and trade,
sh9WS held in Florida are attracting more people per event.
i
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From 1990 to 1993 the number,of regionwide conventions and trade shows
,. > " .
decreased f,rom 50 to 40, and the total 'and average attendance figures decreased as
well,
In, summary, growth in attendance ,in the Florida convention and 'trade show
,market appears to beconcentrated in national and international events. The'se catego-
. .
ries have larger average' event attendance. State activity has increased also, but
average attendance has fallen. Regional activity and average attendance has dropped.
. i
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Performance by City
Clearwater will have to compete with other Florida cities in 'attracting convef!tion
and trade show activity., Despite major new convention centers in Fort Lauderdale and
. .
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,Tampa since 1990, Orlando continues to be the predominant location for- conventions .,
. . . .
and trade shows held in, Florida. This is attributable to the large and expanded Orange
County Convention Center, an array of ~ajor resort hotels' with considerable meetings
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allowing convention delegates to combine business and family vacations: In addition,
orlando has excellenttransportation access, including superior national and international
air, service and regional' and interstate highway connections.
, .
,
Between 1990 and 1993 Orlando increased its. market share of Florida-held
conventions from 27,0 percent to 31,7 percent. Tampa showed an increase' from 5'.7
~ Y . I
percent to 6.2 percent bnween 1990 and 1993. Other communities showed either a
very slight increase or decmases. The latter group lricludes Miami and Miami Beach.
, , ,
Mi~mi B'each recently expanded its conven~ion'center; however, it still 'has djffi~ulty,
drawing conventions because of the iack of hotels in proximity to the center.
Clearwater's market share declined from 2.0 percent to 1.7 percent between
1990 and 1993. Table 4 shows these market shares,
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Performance by City R' ,Events, With Exhibits
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As Table 5 shows, Orlando r~glstered an even stronger increase in its share of
. . . . ~
events with exhibits u from 3.0.3 percent in 1990 to 38.4 percent in 1993. With Its
" . . I. j
new convention center, Fort Lauderdale showed a slight market share increase between
. .
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19~0' and 19~3 -- from 1.0 'percent to, 3,8 percent. . Even with a new, convent,ion.
'center, Tampa lost in market share of events, with exhibits, down from 8. 7 'percent in
1990 to 8.4 percent in 1993. , '
! . .... ~.
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Clearwater had a slight i~crease in such events, ~apturing a 1.1 pe~cerit market' .
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share in,1990 and,"'6 percent' in 1993. Lacking any compot!tive faciUty"the,change '.
In market share for Clearwater ,must be attributable to' statistical aberration. Virt'ually
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all events' counted In this ca~egory would be based 'in hotels. .
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Florida Events By Attendance
.'
On average, about 75 percent of all ,meetIng events held in Flo'rida are attended'
, .
.. by 1,000 or less delegates; 58 percent are attended by 500 or less delegates.
International events tend to .produce'higher attendance, especially in the "over
2/000 delegate" category. National 'events' have also increased in size. Although
. . ,
district events seem to "split down the middle" with correspondingly high. and low
. attendance; but, it should be remembered that these events are small in number.
. I ' Florida state events showed an increase in smaller attended activities and a
. ~,
, '" decrease in larger attended activities between 1 990 and 1993., Table 6 presents these
distributions.
Market Implications for Clearwater
Clearw~ter ,market support will be most likely found in state and regiOna,~ gr~,up~.
Some smaller national associations and groups may be attracted also, OccaSionally, an
international group may be booked. Facility. size, room stock, and access are factors
which ,would influence the choice of a meeting or show location there. Most groups
rotate their. meeting location, and the amenity' ~ttractions of Clearwater should be
, .
appealing. Conventions and trade shows drawn to a Clearwater convention center are
. . I ,
more likely to be those of moderate size with modest demands for flat-floor spac~.
HAMMER · SILER' GEORGE' ASSOCIA rES'
11
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Clearwater Convention Environment
I.
In the 1990 market. report Hammer, Siler, George Associates described and
discussed the facilities which hold convention activity in the Clearwater area. Most
meeting space was, .and still is, provided by beach hotels.
"
,
Our earlier report presented information on the dimensions of space (and break-
outs} as well as the types of groups which comprise most convention activity for seven
beach hotels, The largest contiguous space among ,the hotels is 12,860 s'quare feet
within the Holiday.lnn-Surfside,"The Sheraton-Sand Key grand ballroom provides 8,600
square feet of contiguous space.
'For this assignment we interviewed management representatives for four beach
,
prop'erties (the Holiday Inn-Gulfview, Holiday lnn-Surfside, Sea Stone,' and Sheraton~
, '
Sahd Key) and the Selleview Mido to obtain information on the nature of meetings held
in these facilities, Since this information was obtained in confidence, we have com- .
bined the 'data to reflect total rather than individual operations,
Key findings from the 1994 interviews include the following,:
Events included a wide range of national, state,'and local corporate and organi-
.' zational meetings and conferences. .
. Each event lasted three to four days,
Attendance ranged from 35 to 400 persons.
. Meeting room space' was provided 'free for events with higher room sales;
rented for up to $3,000 for larger spaces and $150 to $4~O for smaller
spaces.
HAMMER. SILER. GEORGE. ASSOCIA rES
13
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,
,
" I,
· Total committable hotel rooms varied from 825 in season to 925 off season at
rates that ranged from a seasonal level of $92-$140 and an off-season range
of $60 to $105. .
Meeting activities currently held in these hotels are small. with most events
attracting less thar:t 150 delegates, Typically. they repr~sent small state groups.
corporations, small national groups, and local groups,. Seasonal hotel room rates are
. higher than what many'smaller state and national groups report they find acceptable.
Market Implications for Clearwater
The major hotels in Clearwater accom~odate small meetings (mostly under ., 50
, '.
, .
delegates) with limited exhibit area needs. A sma,1I convention center could attract,
groups with larger exhi~it needs which do not want to go to the large Tampa Conven-
, '
tion Center and which would welcome a Clearwater location. on their meeting site
,
rotation.
Comparable Convention Facilities
,
, In the 1990 report Hammer, Siler, George Associates presented a profile of major
public exhibit facilities in Florida. For this assignment we have s~lected four facilities
for analysis which we believe provide an important perspective for a facility in Clearwa-
ter. These are the Tampa Convention Center, Ocean Center in Daytona Beach, Harbor-
. ,
side Convention. Center in Fort Myers, and Bayfront Center in St. Petersburg.
Although the new Tampa Convention Center is very large, it obviously has an
. impact on overall Tampa Bay convention competitive environment. Ocean Center. with
about 60,000 square feet of exhibit space (arena floor and conference center. space
combined), is closer to being comparable in size with the type of t,acilitY which could' be
HAMMER . SILER. GEORGE' ASSOCIA rES
14
+ . . 1,,-
, .
marketed in Clearwater. Ocean Center is located on the beach near a large hotel room
,
s~?ck., Harborside Convention Center is located in downtown ~ort Myers and offers a
30,000-square-foot exhibit area. It is supported by a single convention~quality hotel;
\ '
most area hotels are at Fort Myers Beach and Sanibel/Captiva, In St. Petersburg,
do'wntown, Bayfront Center hosts consumer shows, but conventions with exhibits are
severely limited by the lack of downtown area convention-quality hotel rooms.
,
The Tampa Convention Center
The'Tampa Convention Center. located downtown. opened in 199q and offers
600,000 square.feet of function space, including a'n exhibit hall of 2001000 square feet.
, ,
It replaced Curtis Hixon Hall, which contained only 62,000 square feet of exhibit space..
. .
The Tampa Convention Center has had a significant impact on attracting more
and larger meeting groups to Tampa Bay, Specifically, there. has been a substantial
. , .
increase in national conventions/attendance that have been attracted by the new center.
There has been some new international activity as well. Trade show attendance has
more than doubled. .
The new center has substantially increased the number of local events housed
there compared to Curtis Hixon Hall. The most notable increases have been in corpo-
rate" government, and education functions. Table 7 compares meetings activi~y fo'r
Curtis Hixon Hall (FY 88) and the Tampa Convention Center.
HAMMER' SILER' GEORGE' ASSOCIA TES
75
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Tablo 7
COMPARISON OF UTILlZA TlON OF
CURTIS HIXON HALL AND TAMPA CONVENTION CENTER
Curtis Hixon Hall (FY 881 Tamoa Con\!. Center IFY 931
Event Event
Type of Event Events Days Attendance Events Days Attendance
International Convention 0 0 0 5 7 '1,500
National Convention 4 10 10,700 18 48 52,500
State Convention 6 21 22,800 13 21 15,500
Regional Convention 1 1 600 1 ' 2 4,100
Trade Sho~' ~ 47 52.900 --14 45 119,100
. .
Subtotal 29 79 87,000 . 51 123 192,700
Other Events 1 78 148 120.800 296 ' 430' 1 89 ,300
Total 107 227 207,500 347 553 382,000
1lncludes consumer shows, business/corp'orate, government, and education group
meetings, social events, and other local events.
Source: Respective building managements.
Although the number of events and total attendance have increased since Its
openingt the Tampa Convention Center still' operates at a substantial deficit. The.
operating loss for FY 93 was $714,000; in FY 92 it was $482,500, Much of the
increase in the operational deficit is because of a sharp decline in food and beverages
revenues. 80th deficit figures exclude debt seivice,
, ,
Rental rates, up to four days, are $10,000 (entire hall), or $ .60 per net square
foot per day. There is an additional charge of $.05 per net square foot per day for more
, "
than four event days, 'There is no move-in/move-out charge up to three days, Rental
charges for ballroom space is $1.00 per net square foot per' day up to four days, with
an additional charge of $,05 per net square foot per day beyond four days. TDere is no
move-in/move-out charge up to t'wo days. Meeting room space rent~ tor $60 to $,180
per day. with no move-in/rnove-out charge up to two days'. Charges are levied for'
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Riverwalk and Waterfront ,areas and other space which might be used by a particular
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Ocean Center
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j . Ocean Center in Daytona Beach is a multi-use facility with an' arena (4,000
. ': perm~nent seats, 3,000 telescoping seats, and th~ capacity for 2,000 fold'ing chairs on
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. the arena floorl and a conference area. It has some locational characteristics which are,
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simil~r to Clearwater.' Ocean' Cente'r is located in a beach commUllit\t hi an area with
high tourist profile. It is approximately a 90-minu'te drive from the international airport
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in .orlando and' 30 minutes from the local ,regional airport.
The 46~OOO-square-foot exhibit area (arena floorl is close in size to what Clearwa- .
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ter could support. There is 14,000 square feet of carpeted meeting' room space in the
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adjacent confer~nce hall, which on occasion is combined with t~e arena floor to provide
60,000 square feet of. exhibit area.
Table 8 compares the utilization of Ocean Center for FY 90, FY 92, and FY 93.'
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Table 8
COMPARISON OF UTILlZA TION OF OCEAN CENTER
FY 90, FY 92 AND FY 93 .
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FY 90
Type of Event
Convention and Trade Show
, ,Consumer Show
Entertainment Event
. Community Event
,Sporting Event
,Total
Event
Days Attendance
75 318,783'
38125,041
13 42,273
,76 ,63,732
.:.ll. 571.049
217 571,049.
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FY 92 FY 93
, Event ' Event
,Type of Event Days Attendance , Days Attendance
" Convention and ,Trade Show I, . 89 160,434 91 198,575
Consumer Show , 41 195,202 68 134,637
Entertainment Events 18 88,484 a 28,724
Concert (12) 161,182) (7) 124,326)
. Family, Perforrryance ( 6) (27,302) (1) ( 4,398)
Community Event 40 , ' 35,565 '32 47,752
Sporting Event 10 24,308 39 48,954 .
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Meal Functions -2. .2.860 -H. 3.939
Total 305 506,853 252 ' 462,581
Source; Ocean Center Management.
Although convention/trade show event-days have increased over the analysis
,period, attendance has declined sharply. Thi~' means that the center has ~een at~ractjng
. smaller conve'ntion/trade show ev~nts. The major convention activity is offered bV the
Church of God and Watchtower (Jehovah's Witnesses). These groups are attracted by,
arena, seating. Other conventi.on activity consists primarily of small state groups and
trade associations. A variety,of small trade shows use the facility.
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The only increase in both event days and attendance is for sporting ev~nts. l"his
is attributable to the a~ena serving as the home of a new professional minor league ice
hockey team.
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" Ocean Center operates at a sUb,stantial deficit. For FY 93, it was $805,000, up
from $676,000 in FY 92. Although revenues were almost con~tant for both fiscal
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years, operating expenses increased by $120,000 between FY 92 and FY 93. About
one half of this increase was ,in personal services expenses, (primarily health and
retirement benefits and worker's compensation), ,Contract services and administratlve
service charges were also primary contributors to escalating' operational expenses.
There has been' a decline in event days and attendance for other events. The
, decline in entertainment events is at least partially due to the recent opening of the large
arena in Orlando. Entertainment promoters are increasingly booking events at this larger
,facility rather than Ocean Center,
Rental rates for conventions and trade shows are as follows:
Trade Show (Arena - 46,000 sq.ft,):
Show Days $2,000 per day
Move-ln/Move-Out $1,000 per day
Conventions (Conference Center- 12,000 sq. ft.):
Show Days $1,000 per day
Move-ln/Move-Out $ 500 per day
The main conference center may be subdivided into five smal,ler rooms. Across
the lobby is a ~eeting area totaling 2,268 square feet. It can be subdivided Into th~ee
equal size rooms {756 sq. ft. each}. Rental ratos for portions of the total meeting space
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range from $50 per day to $'300 per day {banquet size~. Rates do not'include labor
charges and charges for equipment and miscellaneous services, as appropriate, '
Fort Myers Convention Hall (Harborside)
This downtown 'facility opened in 1991 and is complemented by two older
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buildings under the same management staff:, Exhibition HalJ with 12,000 square feet
and Hall of Fifty States, a theatre with 384 seats and a small exhibit area. The Conven-
tion Hall co'n,sists o~ a ,3~,OOo.sq~pre-f~ot exhibit area plus ~our second-floor confere'nce
rooms, For this analysis, we have reviewed utilization of the Convention Hall, whe're
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most 'convention and consumer show events are staged.
Tabls 9
UTlLlZA TlON OF CONVENT/ON HALL
A T HARBORS/DE, FY 93
Event
Type of Event Events , Days
Conventionrrrade Show 7 27
Consumer Show 4 15
Local Events 46 67
Entertainment anq Sporting
Events ~ ~
Total 80 152
Attendance FY 93 125,894
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: , Source: Hammer, Siler, George Associates based, on
informat;onsup'ptied by Fort Myers
Harborside.
A full-time staff of ten municipal empl~yees is s,upplement~d by part-time workers on
an as-needed basis.
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Revenues and expenses for Fort Myers Harbor::.ide are not broken ,down for
individual facilities. In FY 93 the total complex generated an operating deficit of
$452,000.
Bay/ront Center
The Bayfront center complex on the downtown waterfront is once again being
operated by the City of St. Petersburg. It consists of a 2,OOO-seat theatre and 8,400-
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, se'at arena, Management reports the small stock of nearby hotel rooms to be a major
'detriment to attracting a .Iarger number of conventions and trade shows. Busi-
~ess/corporate meetings are occurring downtown" both in the Hilton Hotel and now in
the rehabilitated historic Vinoy Hotel.
Bayfront Center is able to offer flat-floor space (23,500 square feet) and books
it for 12 to 15 consumer and trade shows each year. However, its lack of meeting
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room space -- exacerbated by the lack of hotel rooms -- results in few conventions and
conferences.
The market area for consumer shows and civic events includes ,all of Pinellas
County and, for some events, Hillsborough County as well.
Bayfront Center requires a staff of about 25' full-time employees and a,n annual
operating subsidy of $730,000. Some s,taff is shared with the' Thunderd?me, yvhich is '
under the same city departmental responsibility.
Market Implications for Clearwater
As indicated earlier, Ocean Center has had difficulty increasing its market share
of the stata',s convention and trade show business because of hotel problems: ,the
HAMMER. SILER' GEORGE' ASSClCIA rES
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refusal of Marriott to commit to convention rates more than one year In advance; most
nearby hotel 'rooms are old and unappealing to meeting planners. ' Ocean Center's
convention/trade show activity has been around 22 events annually for about three
years.
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Harborside experiences the' same booking problems because of the lack of hotel
rooms in downtown Fort Myers. In FY 93 the hall booked seven conventions. In our
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ju~gment, a dowrito~n Clearwater facility will not be able to attract as, many con~en-
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tioris/trade shows as Ocean Center (22) because of the separation of the downtown
location from Clearwater Beach hotel rooms. If Clearwater provides a suitable shuttle
system, it might' attract a ,few mare conventions/trade shows than Harborside (7).
1994 User Surve y
In the con~ention industry it is known that both proximity to hotel rooms and
sensitivity, to hotel room rates are important considerations tor meeting planners in
determining where to take their group to conventions. Hammer, Siler, George Associ-
, ates conducted a survey of a sample of organizations which meet in Florida to ascertain
the degree to'which these considerations are considered important to meeting planners,
We also included questions about the receptivity of holding conventions in Clearwater,
The potential users included ten state, five nati'onal, and one regional organization.
. Questions and their responses are summarized below:
1. As you evaluate possible locations for your meeting, how important'
is the proximity of the convention center to the hotel room stock?
Number
Percen,t
69%
25%
6%
Very
Only Meet in Hotels
Not as Important as Cost
11
4,
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'2. Would a distance between the con~ention center and the hotel room'
stock that is beyond walkinfJ distance disqualify a location?
. . Number Percent
Yes 10 63%
,No .4 , ,25%
'No ~e~ponse 2- 12%
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3. Is your organization particularly sensitive to hotel room rates?
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Number Percent
Yes, 12 75% '
, Usually 1 6%
" .No 0
No Response 3 19%
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Range. ,
Average
$ .70~$125
'$100
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5.,Would your organ:?ation consider a Clearwater convention cente,r for
your annual convention? '
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Number Percent
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Yes 7 44,%
Possibly 4 25% '
No 2 12'% ' '
No Response 3 19%
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6. If you are familiar with Clearwater, would a dqwntown convention,'
center be of interest to your organization?
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l' Yes 4 ,25%
'No '6 38%
No Response 6 38%
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7. Is a beach location essential for holding your convention in Clearwa-
ter?
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, Yes
No,
No Response
Number
, 3
10
3
Percent
19%
63%
19%
Note: May not add to 100% due to rounding,
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This survey strongly confirms that most meeting planners, when evaluating
, conventfon sites, place a heavy weight on the location' and pricing of hotel 'rooms.
Market Implications for Clearwater
Because downtown Clearwater does not have hotel rooms,' it is at a disadvantage
for attracting conventions compared to sites with nearby hotels. Of the 11 groups
. surveyed expressing possible interest in meeting in a Clearwater convention center,
seve~, indicated that the absence of hotels within walk.ing distance (usually 5-10
rJ:1inutes) would disqualify a location from consideration.
,Of ~he ,ten groups indicating that the beach was not an essential location for.
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holding their conv'ention in Clearwater, seven indicpted, nevertheless, that the proximity
of hotel rooms was livery importantl1 in their locational decision.
Hotel rates are also a major consideration in determining where to hold a conven-
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tlon. Ocean Center in Daytona Seach has had problems attracting conventions and
'trade shows because the Marriott Hotel (across the street) will not commit at conven- '
tion rates more than one year in advance. Convention bookings, of course, are us~ally
three to fiye years in advance,
HAMMER . SILER. GEORGE., ASSOCI~ rES
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Ocean Center has had to book rooms in secondary hotels in ~rder to provide rates
acceptable to many groups. Obviously, housing in some ofthe secondary hotels creates
a problem. In FY 93 average monthly room rates for groups booked into hotels ranged
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from $32 to $107 per day. The overall average wa~ probably $60~$70 per day.,
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The 1994 survey resp~mdents ,expressing an interest in holding their annu~1
meeting in the city would ~ring fro~ 300 to 3,000 delegates for the event. Accommo-
. dating many of-these groups would require utilizing the concentration of hotel rooms on,
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, the beach. The average daily room rate would need to be 'about $100 to offer sufficient
appeal to the groups !nterviewed, This rate is lower than the minimal seasonal rates,
yvhich m~jor hotels quote9,for convention delegates when interviewed as part of this
study. Of course, somewhat higher rates might be acceptable if they included added
amenities as part of a guest's stay.
Clearwater Convention Center
Utilization Schedule
This subsection presents our updated judgment regarding a utilization schedule
for a conv.ention center on, the Maas Brothers site in downtown Clearwater. The
schedule represents the first stable ye,ar of operation. Since convention and trade show
events are usually booked three to five years in advance, the fjrst stable year will likely
be the third year of operCltion.
Conventions and Trade Shows
Forecast's of convention and trade show's take into consideration results of the
exte~sivemail survey which we conducted for the 1990 study. Those results have
been modified to reflect recent activity trends and the user survey we conducted for this
HAMMER' SJLER' GEORGE; ASSOCJA 7'ES
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analysis. We attached considerable importance to user 'reaction about proximity of the
convention center to hotel rooms,
We project1that 10 conventions/trade shows could be staged at the downtown
facility if: 1} a convenient shuttle system to beach hotels which is suitable to,meeting
planners is guaranteed, and 2) seasonal hotel rates can be negCltiated to levels which
are acceptable to most meeting planners.
These events would require up to 50,000 gross square feet of exhibit space on
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one level, a,s well as an assortment of meeting room and banquet space. Attendance
would average 1,100 persons per event and each event would average 3.5 days stay
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at the hall.
This convention/trade show activity level is lower than the 1990 projections that
were used for three sites within proximity to a significant hotel room supply.
Consumer Sho ws
Consumer show activity in the Tampa Bay area has grown, and Clearwater is in
a good position to attract smaller shows. A variety of shows s,uch as collectibles, gifts,
, flower/orchid, arts and crafts, etc., can be promoted in the Clearwater market. In total,
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we project 12 consumer shows the first stable year of operation, with reasonable.
growth potential thereafter. Exhibit ,space needs would vary, with a flower show
requiring about 15',000 gross square feet; whereas, an arts/crafts show might utilize
much of the exhibit hall. These shows could attract an average of 3,000 people per'
event.
It should be noted that consumer shows, unlike conventions/trade shows, draw
. support from the local population. Therefore, they generate limited new dollars into the
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economy (generally only dealers/sponsors spend the nlol11), espoclally In terms of hotel,
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restaurant and retail support. .
Usually, consumer,shows and other events are booked Into co'nvention centers
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, as "space,fillersll when convention/trade show business Is low In order to produce more
~uilding revenue and, consequently, ~e~uce oper~ting doficits somewhat.
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, Lo,cal Groups, Business Events
Meeting room and banqu'et space in the convention center could attract a variety
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of ,I local groups for, meetIngs, receptions, banquets and other activities. Loca,l
,groups/associations could hold 28 events annually.. The events would average 1,27
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days each and attract an a~erage attendance of 320 people, Business organizations
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could stage 10 events (meetings, seminars, retrE:cits, ete'.) annually at the convention
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center. These events would average 1.50 days each and attract an average attendance
of 400' people.
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Table 10 shows the projected utilIzation for a convention cen,ter at the former
Maas Brothers sIte for the first stable year of ,operatIon. Total est!mated attendance of
60,000 compares with our earlier estimate of 84,700.
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Table 10
UTlLlZA TION PROJECTION FOR A'
CLEARWA TER CONVENTION CENTER
IN DOWNTOWN CLEARWATER
Number
of Events
Averllge
Attendance
Per Event
1,100
3.000
320
400
Total
Attendance
11,000
36,000
9,000 '
4,OOQ
60,000
Event
Days
35,
36
36
-1..2.
122
Conventions and Trade Shows
Consumer Shows '
Local Group Events
Business Events '
Total
, 10
12
28
-1Q.'
60
Source: Hammer, Siler, George Associates.
In all likelihood, a facilit~ at ,this location a~d, of the type envisioned would also
, become a popular site for a large number of small civic a'nd community events, meetings
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and activities. This function of the building has not been forecast nor would, it ,be a
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source of substantialincome~ scheduling these activities would be at a 10,wer priority
than larger revenu~Mproducing functions.
With aggressive management and promotion the proposed convention center.
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should be able to attract 60 events upon stabilization. This will generate 122 'event
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'days of activity. Total attendance will approach 60,000 people.
All 6f the consumer sh.ows and up to 85 percent of conventions and trade shows
,will require use of some portion of the facility's exhibit space, The exhibit event days
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will require setup and teardown time. Because most of the events will be small, It, will
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be possible to schedule events so that one is setting up while another is taking place.
The number of conventions/trade shows may not increase very much beyond the
, first stabilized year, at least until' and when a downtown hotel is built. The number of
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consumer shows that can be attracted 'will probably increase because this 'segment of
,tho Industry is growing and the planned facility will offer the second largest exhibit
space In the Tampa Bay area. Likewise, there should be an increase in the number of
local events staged at the planned center.
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Attendance at conventions, trade, show's, and consumer ,shows will probably
increase modestly in subsequent years.
Clearwater Convention Center Size
Our current 'evaluation of the marketplace indicates that a convention center
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similar. In size to the proposed 1990 facility is appropriate for Clearwater. In order to
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be. competitive for attracting conventions, trade shows, and consumer shows with
modest exhibit space 'needs, the facility needs to initially provide contiguous flat-floor
exhibit area of at least 50,000 squa,re feet. The design needs to provide flexibility for
e~panding the exhibit aTea as the market grows in the future.
The exhibit are? should be divisible into at least three components so that users
can select their exhibit space needs: the total haU, two thirds of the hall, one third of
the hall. The building should also include meeting rooms and a ballroom with similar,
flexibility. ,Support space will include a lobby and public circulation areas, food services,
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administrative/office space, and other storage and service space. In total, building size
could require at least 150,000 square feet of space.
If the city decides to forego convention activities at the downtown location in
favor of staging consumer shows and local and civic events, less building space would
probably be required for meeting requirements of these activities. That analysis is not
part of this study,
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Convention Center Operating Performance
This subsection examines the potential operating performance for a new down-
town Clearwater convention facility. Almost all convention centers sustain operating
. deficits which must be funded from outside sources (in addition to construction debt
service). Usually, the deficit is higher in the initial years of operation. Over time" a~
more events/event days are booked, the operating deficit usually decreases; however,'
few facilities ever reach break even.
For this analysis we do not have a building concept provided or design team
consultation, Therefore, we have examined the general relationships between events '
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..and income/expenses for the Tampa Convention Center, Ocean Center, and Fort Myers
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Harborside, as well as relationships between income and expense items and total
income and expenses. We have made estimate~ for a Clearwater facility which we
believe are reasonable n especially for indicating the magnitude, of operating deficit
which will need to be covered follo~ing operational stability,
The analysis is discussed and then summarized in Table 11.
The city will need to establish a competitive rent schedule in order to maximize
usage of the new, convention center. We have provided some guidelines based on the
average rent schedules for the facilities in Daytona Beach and Tampa.
, I $1,500 per day for the entire exhibit hall
$500 per day for one third of the exhibit hall (exhibit or convention)
. $.60 to $1.00 msf for meeting room and banquet space
, I Movein and moveout charges are customarily one half regular space rental charges and
, only charged if an extra day is used over and above the principal day of use,
HAMMER. SILER ' GEORGE' ASSOCIA TES
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Operl!ting Revenue
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The principal sources' of revenue for the new convention complex will be rents
from event sponsors, equipment rents. labor'rents. and parking.
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It is assumed that in Bddition to its full-time employees, the city will draw upon
a part-time labor pool to assist event sponsors in setup, ,takedown, and other event-
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related staffing needs. Th~ city will pay wages to these p'art-time employees, but will
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recover some of the costs through labor charges. '
It is assumed that the city will contract an outside vendor to pr'ovide food and
beverage catering and concession services. The city will realize 30 percent of 'gross
sales for these functions.
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Operating Expenses
Major building expenses are personnel and utilities. We estimate that 12 full-time
employees will be needed to han?le managing t~e schedule of activities at the proposed
. convention center. If the building functioned as a ftdepartment" of the city, it is
conceivable that a smaller staff complement coyld be retained by contracting certain
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functions to other city agencies. The staff would be headed by a professional director
with experience managing a similar building. Personal service costs include salary and
benefits,for full-time employees and wages for part-time employees.
The utility cost estimate has been derived from a review of the Maa~ Brothers
,store utility costs as well as a comparison of the comparable centers' utility costs, on
a per-event basis.
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, The City of' Clearwater indicated to us that insurance would be c'overed by
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,existing city procedures; hence, we have no.t included insurance as part of the expens- '
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The follaw~ng t~ble shaws the estimated revenue and expel'1se stream for a
, building's first stable year af operatian. Total revenues af $33l~ 500 and total expenses ' ,
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. 'of $987 ~500 are projected. The resulting deficit which the city would need to urid~r-
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write Is $657,009. "
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Table 11
ESTIMA TED OPERA TlNG PRO FORMA
CLEARWA TER CONVENTION CENTER
1ST YEAR OF STABLE OPERATION
(1994 constant dollars)
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Amount
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Revenues
,Building Rents
Labor Rents
Equipment Rents'
Food/Beverage
Parking'
Miscellaneous
Total Revenues
Operating Expenses
Personal Services
Contractual Services
Marketing/Promotion
lJtilities
. Materials/Supplies
Pas ta ge/Communications
, Repair/Maintenance
Miscellaneous
Total Expenses
Total, Operating Deficit
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$ 150/000'
52/000
37,500
27/000
60,000
25,000
$33l/S00
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. $480/000' ,
, , 95/000
50,000
. 225,000
, 5/000
7,500
65,000
50.000
$987/500
($657,0001
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Source: Hammer. Siler,' George Associates.
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EconolT!ic Impact of Out-of- Town Visitors
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Economic impacts that would result from development of the proposed conven-
, tion center inclu~e expenditures by out-of-town visitors in hotels, restaurants, stores,
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and ,for car rentals and th,e creation of some full- and 'part-time support employment
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positions. The primary,expenditures made by visitors are subject to a multiplier as the
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income created is spent by its recipients in the local economy.
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Convention and trade show delegates will stay overnight. They will spend money
for all categories listed above. Hote,~ room spending is adjus~ed to reflect some room
" sharing. Of the estimated'" ,000 such visitors, ':5 percent might remain overnight.
Allowing 1 .2 persons per room creates 7,792 room nights. None of the consumer sho~
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visitors are assumed to spend the night (show sponsors will produce a few overnight
visits but not calculated in this example).' About five percent'of con!;umer show visitors
might drive into Clearwater from out of town. They will make food and retail purchas-
es.
The daily expenditures for convention/trade show overnight visitors are estimated
~t $155 ($80 hotel; $35 food; $1,2 retail; and $28 car): For day visitors to consumer
shows expenditures are assumed at $10 for food and $5 for retail. Table 12 shows the'
estimated total expenditures which out-o~-town visitors could generate,
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Table 12
TOTAL EXPENDITURES GENERATED
BY OUT.OF. TOWN VISITORS
'CLEARWA fER CONVENTION CENTER
1ST YEAR STABLE OPERATION
, (7994 constant dollars)
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Category Expenditures
Hotels $1,558,400 .' J "
Food 836,125
Retail 289,050
',' Car Rental 490,840 ' ,
$3,174,415 : ' . ,
Total
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Source:" Hammer, Siler. George
, Associates.
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, , " :", stores: and car rental agencies (as well a,s other businesses not sh?wn in the c?llcula~
\, .:" tions: gas st~tio~~, taxicabs. etc.). In, turn, these dollars would turn over in the loc'al
econofnV' The total imp,act of this spending with the multiplier effect taken into
, ' ,.' 'ac~ount wquld be $ 6.2',million. The multipl!e~ effect information is derived from data
compiled for ,Florida a~d puplished by the Bureau of Economic Analysis of'the U.S.
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HAMMER. SILER' GEORGE. ASSOCIA rES
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Table 13
ECONOMic IMPACT OF OUT.OF-TOWN VISITORS
CLEARWA TER CONVENTION CENTER
(1994 constant do//a;sJ
, ,
. '
Hotel Expenditures'
Multiplier Effect '
, Total Hotel Expenditures Economic Impact
Food Expenditures '
Multiplier Effect
.
, T~tal Food Expenditures Economic Impact
Retail Expenditures
, ML!ltiplier Eff~ct
Total Retail Expenditures Im'pact
Car Rental Expenditures
,Multiplier Effect
Total Car Rental Expenditures Impact
Total Expenditures
Multiplier Effect
, ,
Total Economic Impact
Amo'unt,
. $1,558,400
, " .402.560
$2,960,960 .
,
,$ 836,125
" 836,~!ll
,$1,673,086
,$ 289,050
292,808
$ 581,858
490,840
499.184 '
, '
$ 990,024'.
$3,'7,4,415
'3.031 ,513
$6,205,928
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Source: Hammer, Siler, ,George Associates.
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. Incre,ased hotel 'room tax revenues generated by these visitors will benefit the Pinellas
, County Convention and Visitors Bureau.
,
Operation of the convention center building will, have some added economic
'impact. Empioyee wag'es, building management expenditures, and catering and conces-
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',sian sales will ripple the economy, benefiting appropriate businesses and creating some
new 'jobs.
~ , . . c
Finally, though not subject to quantification, the increased level of convention' and,
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trade show activity will have a positive impact upon Cle'arwater property tax revenues.
As hospitality industry and support services prosper, property vall!es could be expected
, HAMMER . SILER' GEORGE. ASSOCIA rES
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1"';R-03-1.S94 13:18' FF.~J:'1 CITY OF CL\.\. EI.jCiti'EERlI~3 10
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CITY OF CLli:hRWA'TER .
lntct'u~pl\ttmtntt\l M~mQrnndum
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Mic:hnl:1 Wrighl, City M:lnilger ' ,
4-7": ~ - ...:.....C~
, w.e. nnkc;' Publk..Works Oirec\tlf .
1l1. .;;(." Mill... Aui.1 'hi D;"c!o, ~( Publi. W.~';'flEN V
'~:~cmbr;r 2, 1993 '
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SCI1~i\ivc Envlttmmc~11\1 Lnndl I?erinillon
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,EnvlrOIlI\\cl!lnl MnnrGcrnenl hilS I)oon roquest'cu to provide lhc sllbJcdt dcnnitlo!1 to you for (oview lIot! dJsou~,ion "
with the CII)' Commlssinn, Ple1\~c :1c~cpllhll folluwIng ns our drnh deCinlllon ol Sonslllvc EDmonD\~QI~1 Lllndl '
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i'rop':rlicJ rcp~,frmti"8 sl'gtlificrllltly a/(crcd CCOJYJtcfilJ wh(ch couid be rcsiorcd 10 provide signiJicQm habitat ': . "~t " (
Co SllppOIt' or proleCI cII6m'l:ucd or tl.rentcllcd .rpe:ies ol.fpcciell cgnccf1I, or Wfliell could be prestnied or , : ., ' I
CI,ircmccd to protcct Witter qr/rJlity (Ula qllnllclfy, or willetl pro\lide protccticlI for fish alia wildtife hO,bflat bllt " I' ;
Ivlaich COIIIIOt ill: nrlcql/(/tcl)' protectcd. (i"01l&11 existlllg r'CF;U/atoO' plTJ;;:-ams; " . (': I;
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.e/lVirolllllrmt(lll)' SCIIs1l1ve LrmtJ,f .shall /IIeall tllosll proparll,s Of pelt/OilS 01 propcrlltss Illat ccmto{n II/ater at: IOtid .
!(!(lCllrcJ of lilltque VCl(UC 10 tile welfare of clle dlitellS of Clcon,>,artr or 10 tllO deslraftle members of dll: plant or.
animal comnlllll/ry. ' , .
IJ-YAMPLes
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PropCl1ics C01l1D;II;1I8 rare, l!IIdrl1lp,ercd or ~hrcarallcd Jpccies of Jp.:ci(ll COllcar1l as "sled by (fIe U.S. Fish d
Dna Witdllfc Service, till: Plo,jrJ(J Game ollef Freshwater Fisla CommissIolI, Clf/d tile 7'a11lpa Bay p.cgJ'c)IIal
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UlIdeveloped propcltiC.f colts/stillG 01 t"~fll mId animol $/1IJclc: (IU((Yl 10 CI~anV(lIer end vuhlarab/u to'
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I'ropCI((cJ WiOI II/I;qllo rCsollrces or jcaftlrcs tlm( w/life native to Flotida ara rJllCO,lIl1iOfl ill Clacmvalu aild , .
\'Utl/emb/a to IOJJ,' " , " , , " :,'
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'Propcrdcs WMell JlI'ovirl~ w)/uo(}Cc DC cds. . /11IId lillla, buf!cr ;zonal, oradditiollS fo aistirrK m viroJ:mcll tally
,fCf/,rilivc {mlds alld wMcla Itre C.f,wlt;a{ for '/lG protcctiQlI Gild mallagement of (1l(1S0 (1lIlirOIl1I1C'I(ollj
JCllsltlvc IOlldr;
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Pl'OfWUc.s lccarcd cOIIIi{;l{oUX to tlellwal SlrCOlllli or ct pn'IIlClt)' fToocIwrr} wllicfl, if owned by f/a CiO~ could
bc /lsed aJ (I tin/ural flcorJplnfllj fIlar.rlr, or CSIlliV)',' ,
It.
Propcrtia.t tilm if lIor pllrcho.wl, woti/rl .wiOll.tly iml'/'Iir /lIC CifY of Cl~arwa(tr'S aWlt)' ~o 'nallaG~' or
otll~rw;JI! protcr;lllanrby r./lVi'OIlI11CI/(nlly .rcnsitivc puvlit: propc1ty; ,',
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froper!ieJ 'deemcd deJirrrlJlc [er uciN:acioll n,r (l grolllldwater r~c"arpllC area er potable water SIIPply"
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C I T Y 0 F C LEA R' W ATE R
IntllrdeplIrlmenl Corrllpondance
, TO: Betty Deptula, Interim City Manager
VIA: Kathy'S. Rice, Deputv City Manager ~te-,'
FROM: Scott Shuford, Central Permitting Director C; .5 da d.
SUBJECT: Accessory Uses in Resort Commercial Zones 414 ,
COPIES: Community Response Team
, ,
DATE: : February 25, 1994
,
This is in response to Cornmissioner Deegan's comments, on February 17 regarding accessory uses in metels on
Clearwater Beach.
We have investigated the two establishments that Commissioner Deegan brought to our attention. The property on'
Bayway is a conversion project involving what were formerly aDartments; the new design consists of a dwelling unit
over two retail stores. It is not a motel conversion. This project has received several variances from the Development
Adjustmont Board, and is not governed by the accessory use regulations. The mixed use formula was used in
determining development intensity for this particular site. '
, ,
We have also investigated the jewelry store on Coronado Avenue in the vicinity of the Port View Motel. Our
occupational Ih:ense records show no approvals for a jewelry store in this area. The store is not readily visible from
Coronado Avenue, so I have referred possible occupational license and zoning violations tei t~e Community Response
Team, by copy of this memorandum, for a more thorough investigation. .
I . .
.If there is a desire to tighten our current regulations regarding ol:cessory uses in motels, the following options are
suggested: .
... . Allow accessory usos in the resort commercial distrh:ts only as a conditional use, with supplementary standards
that further restrict the potential for motel conversion.
... Provide requirements under the use limitations section of tha resort commercial zoning districts regulations
which limit accessory uses in motels to a specified percentage of the total floor area of the motel and provide
further restrictions on what typo of accessory uses can be located in motels. '
... Revise sign regulations which limit signage for accessory uses (this was previously. discussed in an earlier
memorandum). "
Please, advise if you have questions Dr commonts.
SSJvld
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
lIem #
Meeting Date:
Subject:
414/14
City Manager Search
R ecomm end ation/Motion:
City Commission review the issue of selection of a permanent City Manager and provide direction
to stuff as to the process to be followed.
[gJ and that the appropriate officials be aulhorized to execute same.'
BACKGROUND:
Prior to' Januury 31, 1994, the Human
,firms for bnckground on conducting
with proposals. The base cost for a
estimates for the project ranging from
Resources' Director solicited responses from nationnl sea rc h
a City Manager search process. Five (5) firms responded
national search ranged from $12,448 to $15,000, with time
sixty (60) to ninety (90) days.
On Junuary 31,1994; the subject "City Manager search" was considered under the heading
"Commission Discussion Items." The result of that discussion was to revisit the subject in sixty (60)
duys.
Subsequent to the Commission's action, the Human Resources Director advised the firms that the
recruitment effort wns on hold for a period of sixty (60) days and, upon being readdressed, nmong
the severnl options that might result were the following: I) the Interim City Manager might be
appointed; 2) the Commission might accept one of the proposals of the search firms and initiate n
national search through that process: or 3) the Commission might utilize the Humlln Resources
Department to conduct a national search.
Page Rl!\'lcwcd h)':
Costs: $
Commission Action:
Orlglnlltlng Dcpt
Iluman Reso~~
Tntul
o Approved
D Approved \\'/contlitions
o Denied
o Continued to:
Legal N ^
Budget NA
Purchasing -1iL\._
Risk ~Igmt. ...1iL\._
CIS N^_
ACM
Olher N ^
User Ucpl.:
Currenl FY
Fu lid i ng Source:
D Capt. 1/111'.
D Operating
o Other
A rl \' t. r tis cd:
Dilte:
Paper:
o NUl required
Affet.:lell parlics
o Notified
o NIl\ rC~l\llrctl
None
Attnchmcnts:
S II Ii milt t' d h)' :
,\pprllprilllioll Culle:
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CilV ~Ialllll~'r