02/28/1994
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ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING - February 28, 1994 - 9:QQ,A,M.
Welcome, We are glad to have you join us, If you wish to speak' please wait to be recognized, then
state your name and address. Persons speaking before the City Commission shall be limited to 3
minutes.' No person shall speak more than once on the same ,subject unless granted permission by
the City Commission, ANY PERSON WITH A DISABiliTY REQUIRING REASONABLE
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING, SHOULD CALL 813/462-6684.
1. Service Awards
2.' Approval of Minutes
1 . None.
2. None.
3,'
PRESENTATIONS
a) Budget Advisory Committee Quarterly
~eport
a) Schedule quarterly meeting for 4/4/94.
4.
Citizens to be heard re items not on the Agenda
"
: Tom Selhorst questioned how,to present economic plan to Commission. Staff reported it is scheduled
for discussion 3/3/94, .
Frank Barlow congratulated the Commission on the progress being made in Clearwater.
CITY MANAGER REPORTS
CONSENT AGENDA Utems #5-13) - Approved as submitted.
The' following items require no formal public hearing and 'are subject to being approv,ed in a single
'motion. However, any City Commissioner or the City Manager may remove an item from the Consent
Agenda to allow discussion and voting on the item individually.
5. Purchase of two 1994 Ford Club Wagon 8-
Passenger Vans, for $32,324 and two
1994 Ford Aerostar 4x2 Mini Vans, for
$28,650 from Carlisle Ford, Inc., St.
Petersburg, FL, for a total of $60,974;
financing to be provided under city's
master lease-purchase agreement with
Securtiy Capital Corp. (GS)
6, Purchase of five 1994 Ford 1/2-ton 4x2
Pickup Trucks, for $60,890 and three 1994
Ford compact 4x2 Pickup Trucks with long
, cab, for $38,358 from Carlisle Ford, Inc.,
St. Petersburg, FL, for a total of $99,248;
financing to be provided under city's
master lease.purchase agreement with
Security Capital Corp. (GS)
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2/28/94
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7.
10.
11.
12.
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13.
14, Res. #94-21 - declaring intent of city to be
reimbursed from proceeds of a future tax-
exempt bond issue for capital improvement
2/28/94
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14. Approved, Res, 1194-21 adopted,
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costs induding engineering work re the
potential expansion of the gas'system in
. areas' of Pinellas County and Pasco County
(AS)' .
,15. Review, Alcoholic Beverage Issue
Worksheet - prc;tvide direction (CP)
16. Res. #94~ 18 - street name change of
Harborage Court to Martna' Del Rey Court
(PW) .
17. Summer Youth Employment Program
Evaluation Report
18. Planning and .Zoning Board - 2
appointments (elK)
. 19,. Historic Preservation Board - 1 appointment
(elK)
20~ . Other Pending, Matters
a) (Cont. ,from 2/14/94) Affordable Housing
Advisory Committee - appointment to,
, ' residential building category .
b) (Cant. from 2/1 7/94) Contract for
development & production of recycling
introduction and promotional materials for
city-wide residential; multi-family & .
commercial programs to Pearson,
Thoinas/LKW, Inc., Tampa, FL, at a cost
not to' exceed $41,216 (PW)
cl (Cont. from 21.17/94) Interlocal
Agreements and Franchise Ordinances for
Pasco Expansion (GAS)
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15. Recomm~ndations reviewed. Direction,
provided., Some issues still t9 be resolved.
16. Approved. Res, #94-18.adopted.
17. Report reviewed, Objectives for this year's
program' to be presented in 2 to 3 weeks,
18. Reapp'ointed John Carassas, second
, appointment continued due to tie vote'.
19. ,Appointed Stephen Alosa.
20. al Appointed Mark Cagni.
bl Approve'd.
cl Approved draft agreements; final
,agreements to be brought back after
, negotiations with other parties,
CITY ATTORNEY REPORTS
21. Other City Attorney Items 21, a) Res. #94-22 adopted as amended.
al Res. #94-22 - Urging the United States
Congress to defeat legislation which would
impose unfunded mandates upon local :'
goverment agencies, or else appropriate "
sufficient funds to enable federally-
mandated programs to be implemented at
, . the local government level
22. City M~nager Presentations 22. None. .
\
23. City Manager Verbal Reports 23. a) Staff to study and present proposals,
a) Vendors on Clearwater Beach
bl Chamber of Commerce Building b) To be discussed 3/17/94.
2/28/94 3
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Direction provide'd for'staff to develop ,
alternatiyes re, fees for applicatio'n for
variancest cO,ndltlonal uses; etc.
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DirectIon provIded not to enforce parking
meters in downtown on Federal Holidays.
Interim City Manager reported due to FCC
rule changes a resolution re cable rates will
be on Thursday:s agenda.
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Commission requested to bring calendars to
Thursday night meethig to schedule follow-
uP. meetings re str~tegi~ plannin'g.
~irection to schedule City Hall discussion
for 3/17/94. Worksession re sam'e 5:00
p,m.' 3/3/9,4.
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24. .,Commission Discussion Items
a) (Cant. from 2/14/94) Swearing~in of
'spel!!kers \ " .
b) Certified Notices to
a pplica nts/re~resent atives
24. ' 'al Continued to 4/4/94.
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b} Direction not to pursue.
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c) Library 25 item limit
c) Rescinded 25 item limit i'f a sign is posted
indicating businesses should not be using
library in order to serve their, clientele.
d) Continued to 3/3/94.
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d) Rule change proposed by, Commissioner
Deegan re Notice of Mayor's absence
25.. Other Commission Action
. ,
25, Deeaan questioned if the County had been
recontacted re annexation question.
Consensus for a response to be obtained
from the County COrlJmissio,nt not the
County Administrator. .
Garvev questioned when reclaimed water
rates was scheduled. Staff responded
3/3/94.
FitzQerald requested approval for travel to
, Suncoast League Annual Mini-Conference at
. Cry'stal River. Travel approved for any
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Commissioner wanting to attend.
26. 3:08 p,m.
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'26, '~djournment.
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2/28/94 .
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! (Hevised 1 U/ 19/93)
'BUDGET ADVISORY COl\'IMITTI~E
'.
Proposed Mission Stntement
1. PURPOSE
, "
The City Commission deems it dcsirable that thcre be a Citizens, Budget
. Advisory Committee for the: purpose of reviewing and, making ,
recommendations to the City Commission with rc'spcct to the municipal
budget. Subject review will include, but 'not be limited' to, the City:,
Manager's.annual recom,mended budget for the City of Clearwater. The ,
Committee witl also address and respond to budgetary-type ,matters
referred to the Committee by the City Commission'.
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The Committee shall commence work on next year's budget, on October
1st each year in order 10 have impact before the Cily Manager's proposed
budget is ,sublnitted in July.' '
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On,JECTIVF~
To make recommendations to the City Commission to reduce exp~ndilures
through efficiency without affecting level of servic(:s to citizens.
To make recommendations. to the City Commission on possible new
reve!1,ue sources and or alternative funding sources.
.
To review the budget proces's and make recommendations to increase
citizen awarene~s of the process.
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To hold a joint meeting with the City commission at least once each
quarter to' review progress and recommendations.
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PROCEDURES
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There shall be five members on the Committee. Each Commissioner shall' ,
appoint' one member. Ternl' in office shall run, concurrent with
CommissiOllcr's term.
All meeting's sllall be held in City Hall unless otherwise arranged by the
Budget 'Director. Meetings are subject to the State Open Meetings .and
Records ^ctt and Illi~llltcs shall be kept. ' ,
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': It shall be the duty of the City Manager through the Budget Director to
furnish the Committee from time to time with infornlation on issues and
proposals that, are bcing. considercd which, wO,uld affcd 'thc annual,
operating budget, and with a copy of all budgetary docm:nentsand related.
information. ' ,
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Recommendations' of the Committee and copies of minutes shall ,be',
, formally transmitted to the CitY,Commission within OtlC weck aflc'r c..1ch '
Committee meeting.
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" Requests for informalion shall ,be by consensus of the Committee and in
keeping with the Commission policy. Staff projects requiring more' than
eigpt hours of work must be approved by the Commission.
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APPOINTMENT OF COMMI1TEE l\1EM8ERS
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After three c'onsecutive unexcused ,or a total of four committee absences" :,
within a twelve month p'erind, the appointing Commissioner will be :
notified of t1ui automatic removal of the Committee member and require
the Commissioner's immediate replacement action, .
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. If the' COlnmissit~~er 'fails to till the.. ~acancy . witl~in one month' of.
, 'I' notification of removal, the Mayor, with the concurrence of the City
, , Commission, shall appoint a replacement. ' ,", ,
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I Membership on the Citizens Budget Advisory Committee does not,
pr~c1ude. appointment to. ~tllcr ~ity boards.'
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Clemwatcr City Conunission
Agenda Cover Memorandum
Item #
Heet ing Oate:
, 'b~
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SUBJECT:
Purchase of two 8.Pusscngcr Vuns und two Econumy Mini VlIns
RECOMMENDATION/MOTION: Award a contract to ClIrlislc Ford, Inc., Sl. Petershurg, FL, for the purchase of two
1994 Ford Club Wagon 8-Passengcr Vuns, at a cost of $32,324 (SI6,162/each), and two 1994 Ford Aerostnr 4x2 Mini Vans,
at a cost of $28,650 ($14,325/cach), for u total cost of $60,974 which is the lowest, most rl!sponsivc and responsible bid
submitted in accordance with specifications; fimmcing to be provided under the City's master ll!ase-purchase agreement with
Security Capital Corporation, '
~ and that the appropriate offIcials be authorized to execute some.
BACKGROUND: Bids were solicited and received for the purchase of one cargo van, two g-passenger 4x2 vtms, and two
economy 4x2 mini vans. Twenty-four firms did not submit bids for the following rt!t1sons: cleven do not offer the product,
three were unable to meet specifications, three firms had scheduling connicts, two were unable to be competitive, one vendor
stated that they did not receive the bid p.lckagc, one No Bid was received atler bid opening, one did not receive assistance from
Chevrolet in vehicle pricing, one vendor Muted thm the specifications were mainly for Foru vehicles, ano Purchasing was unable
to contact the remaining vendor.
Bid No, 22-94 will be split between two vendors: Carlisle Ford, Inc., 5t. Petersburg, and Ferman Motor Cur Company,
Tamp.l. This agenda item involves the purchase or two 1994 Ford Club WagonS-Passenger Vans, at a cost of $32,324
($16.162/each), and two J 994 Ford Aerostar 4x2 Mini Vnns, at a cost of $28,650 ($ J 4.325/each), for a total cost of $60,974
from Carlisle Ford, Inc.
The bids received in 1993 for trLlcks and vans exceeded the budgeted lilneling for replacement vehicles, Vehicle Nos, 1350.72
and 2080.152 wcre scheduled for replacement in 1992/93. The utilization of these vehicles was reduced to allow replacement
in this fiscal year.
The two 8-passenger vans replace Vehicle No. 2080.152, a 1985 3/4-ton Dodge van, and Vtlhicle No. 1720,2, a 1985 1/2-ton
Dodge van, The replacement of the first vehicle was approved by the City Commission during its 1992/93 hudget hearing
meetings and is listed on the approved vehicle replacement list as published in the 1992/93 nudget. The replacement of the
second vehicle, Vehicle No. 1720,2, was approved hy the City Commission during its 1993/94 hudget hearing meetings and
is listed on the approved veh iele replacement list as published in the J 993/94 budget.
The two economy mini vans replace Vehicle No, 1350,70, a 1985 1/4~ton Chevrolet pickup, ami Vehicle No. 1350,72, n 1986
, 314-ton Ford 4x4 pickup. The using department, Public Wurks/WPC Division, has requested that lhe two replacement vehicles
. ,
Reviewed by:
Legol '
Budget
Purchasing
Risk Hgmt.
cts
ACH
Other "
H/A
y;:
H/A
~A
== cs.,iL.
Originating Dept: ts[f}I "lJ.w1
General Sc~ces~"~
Co~t~: $ 60.974
T 0 tell
User ocpr:~
PulJt ic ark PC, "IJill ic
\.Iork!l olld \.10 C, nnd Li[)rllry
$ 6.929
Current Fiscal Yr.
Cannission Action:
o Approved
o Approved wlcond It ions
o Denied
o Cant i nucd ta:
Slbnitted by:
City ~~
Advertised:
Date: 11/5/93 & 11/12/93
poper: Tlllnpil TritJurw f, r.c.
RevIew
o Not RC'Iul red
Atrcctl.>d pa'rtics
l!l Ilotl tied
o Not Required
funding Source:
o Copl ta I IIrp.
o OpcrM i [IS
o Other
Attachments:
Bid Tabulations/Did Summary,
Vendor List
Appropriation Cuda:
315-94221-564100-590-000
o None
o Printed on rccycted poper
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~. . be downgraded to economy mini. vans. Th~.' replacem,ent of the tirst vehicle, No. 1350.70, was approved by the' City
1:' Commission during 'its 1993/94 budget hearing meetings and is listed on the approved vehicle replacement list as'published in
';, the 1993f94 budget, . The replacement of the second vehicle, Vehicle No. 13?O.72, was approved by the City, Commission
)' .' during,its 1992/93 budget hearing meetings and is listed on the approved vehicle replacement list' as published in the 1992f93
! 'b d '. '. ..., ...,. '
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. Funding for this purchas,e is budgele;d in project Motorized Equipment--Lease-Purchase, 315~94221-56~ 1 Op~590-000, which has
'available funds of $2,500,951 as of January 10, 1994. This lease-purchase will be financed under the Citis master lease-
purchase agreement with Security c:npital Corporation. , , .
l f . ' . ~ . . , ' ,
~,...'Fiscal,ye~ri99'3/94 budgetary impact for the lease-purchase is approximately ~6,929 (princip~l: $5,439; interest: $1,490).
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TRUCKS AND ,VANS'
,I
\B1D 22-94
,RESPONSES: .
\
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Carlisle Ford, Inc.
St. ,Petersburg, Florida
TOTAL: See Bid
Tabu la'tion .
'. ,
"
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CroWn Pontiac-GMC "
St. Petersburg" Florida
TOTAL: See Bid
..Tabulation
, ,
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.
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Surishine they. -,'Olds~
~arpon.Springs, Florida
,Jerry Hamm Chevrolet
" Jacksonville ~' Florida
, "
TOTAL: See 'Bid
Tabulation.
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TOTAL: ,See Bid
Tabula tion , .
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Ferman Motor Car Company'
" Tarnp~, Florida'
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TOTAL: See Bid,
Tabulation .
, ,
. '
, " NO ,BID RESPONSES:
.' Florida Fire' & Safety Equipment
Clearwater, Florida
"
, Proequip; Inc.
'Clearwater, Florida
Trucks & Parts' of Tampa
Tampa, Florida
, <.,i.
Mears Motor Leasing
Orlando,. Florida'
, i
Enterprise Rent-a-Car
.Tampa, Florida
,
.!
Autolease Corporation
Jacksonville, Florid~
NO RESPONSE:
Luke Potter Dodge
Winter Park,'Florida,
Kenyon DOdge/Kenyon Boats
Clearwate~, Florida
peterbilt Central Florida
Winter Garden, Florida
U.S. Trading Corp., ,
Los Angeles, California
Unab1.e to meet'
specifications
"'.
Unable ,to, meet
specificatio1).s
Unable i6 be 60mpetitiva
'Do not offer
"
Hardee Mfg.
Plant City, Florida,
Do not offer
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. Wade Raulerson PontiacGMC
" 'Gaine~:viile, Flqrida I
AAA Moving & Storage
Oldsmar, Florida,
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Not ~ompeti ti ye 1
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Do not offer
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'.., ,T. Thomas Ch'evrolet & Geo
Lakeland, Florida
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Did not receive
information from
,Chevrolet to help with
prices
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Fred Davis Chevrolet -, Geo
Green Core Springs, Florida,
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Tyrone Isuzu'
St. Petersburg,' Florida
Prestige Ford',
Eustis, Flo,rida
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Received information'
from Fleet Maintenance
that:~he specs. were
mainly for Ford .vehicles
Does not carry heavy,
t,rucks
'Rec~ived a No Bid after
,opening date
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Heintzelman's Truck Center
, , Orlando,' Florida
Ken Marks'Ford
Tarpon Springs, Florida
Unable to contact
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Our mailing indicates
that we mailed the'bid
package, but Fleet Mgr.
,stated that 11'e did not
;receive bid
Karl,Flanuner,'Ford
Tarpon Springs, Florida
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Sche~ule will not permit,
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Mike'Davidson Ford
,Jacksonville, Florida
Schedule will not permit
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Bello Motors
Richinond' HilI', New York
General GMC Truck Sales
West palm Beach,' Florida
Arrigo Dodge
West Palm'Beach, Florida
Do not offer
Schedule \'lill not permi t
Unable to meet
speci'fications
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CITY OF CLEARWATER
C M b. (,\. '
:;21 i; ~
~5,
Specifications
It,is the intent of the following specifications to reflect the desired
requirements of the City of Clearwater. Alternate equipment or excep-
t,ions to the specifications set forth~ MUST be so stated in your bid.
Bidder must use "the following form to answer ALL bid'specifications by
individual line items. All sizes, ratings and capacities must be shown
whether above or below requirements. Please indicate whether each item'
is standard, optional and/or heavy,duty. ~ ~ 1m. QQID;, IN ORDER.TO
BE CONSIDERED A VALID BID. FAILURE TO COMPLY MAY CAUSE YOUR BID TO BE
REJECTED. Alternate bids shall be clearly'noted and fully documented.
Accurate responses provide the basis for fair and competitive
eval ua tio'n .
Cargo - eight passenger, (4 x 2). Dodge Ram Vision Van, Ford Club
Wagon, GMC Rally or approved equivalent. (Equivalent must be
, approved by the Fleet Manager.)
Make ~ Model: Specify make and model:
/
Enqine: Gasoline engine, 8 cylinder (min-5.0L)
Alternator: Minimum 85 amp.
Transmission: Four (4) speed automatic overdrive
with heavy duty cooler. "
Axles: Manufacturers standard' for specified
engine/transmission combination.
,
Performance Items: Power steering and brakes.
"Comfort Items: Factory tinted glass, all windows.
Factory installed air conditioning.
Factory installed AM/FM radio.
'Rain shields over door windows.
Safetv Items: Outside mirrors, LH & RH,
Ins ide rearview mirror. '
Tires and Wheels: Five (5) P235/75R15
tubeless tires.
Chassis. Frame and Cab: Minimum 9000 Ibs. GVWR.
Minimum 125" wheelbase. Please specify size.
Sliding right side load door.
Single hinged rear door.
Window van with all windows that open.
Rear seats must be removable.
Factory installed ,front and rear bumpers.
Heavy duty trailer towing package.
Rubber floor mats (all floor areas)
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Chassis, Frame and Cab: Minimum GOOO Ibs. GVWR,
factory certified; ,minimum 2200 lb. payload.
Minimum 109" wheelbase. Please specify size.
Minimum 79" overall. width. .Please specify size.
Sliding 'right side load door with fixed window.
'Hinged rear doors with opening windows.
Headliner with insulation in driver area.
Driver and passenger seats.
Factory installed front and rear bumpers.
- Rear: Step and tow type.
tull rubber'mat in cargo area.
Heavy duty trailer towing package.
In addition to equipment specified, vehicle
shall be equipped with all standard equipment
specified by the manufacturer for this model.
Finish and Color: Exterior ~ white.
Interior - Any light color. Please specify.
Rustproofing. Please ,specify' type.
; ,Manuals: One copy parts. One copy service.
,
Warranty: Manufacturers extended 6 year or
100,000 miles, whichever comes first.
. Documents: 20 day tag.
Certificate of origin.
'Applicatior for title.
Invoice, 2 copies~
Documents must accompany vehicle when delivered to Fleet Maintenance.
The City of Clearwater will withhold $200.00 from payment of invoice
,until a~l manuals have been delivered. .
Conditioninq: The successful bidder shall be,responsible for delivering
equipment that has been properly serviced. cle~n and in first-class
. operating condition. Predelivery shall include a minimum of the
following: 1. Complete lubrication. 2. Check and top off all fluid
levels. 3. Tires properly inflated. 4. Engine adjusted to factory
specified standards. 5. All gauges, lights, accessories and mechanical
equipment in proper operating order.G. Vehicle clean with all
stickers, tags and papers removed. 7. No dealer installed name labels.
Warranty Statement. Include one copy of .warranty stateme~t with bid
response.
Additional Filters: Include one complete set of.additional filters to
perform the first periodic maintenance.
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Full ~ength headlining., ,
Vinyl seat upholstery throughout.
In addition,to equipment specified, vehicle
s~~ll be equipped with all standard equipm~nt
specified by the manufacturer for this model.
Finish and Color: Exterior - white..
Interior - Tan. , ,
Rustproofirig. 'please specify type.
Manuals: One'copy parts. One copy service.
Warranty: Manufacturers extended 6 year or
100,000 miles, whichever comss first.
Documents: ,20 day tag.
Certificate of origin.
'Application f9r.title.
,Invoice, 2 copies.
Documents must accompany vehicle when delivered to Fleet Maintenance.
,The City of Clearwater will withhold $200.00.from payment of invoice
until all manuals have been delivered. '
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. Conditioninq: The' successful bidder shall be responsible for delivering
" equipment'that has been properly serviced. clean and in first-class
operating condition.. Predelivery shall include a minimum of the
.'following: 1.. Complete lubrication. 2. Check, and 'top off all fluid
. levels. 3. Tires properly inflated. 4. 'Engine adjusted to factory
specified standards. 5. All gauges, lights, accessories and mechanical !
equipment in proper operating order. 6. Vehicle clean with all .
, stickers, ,tags and papers removed. 7. No dealer installed 'name ,labels'.
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Warranty Statement. Include one copy of warranty statement with bid
response.
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CITY OF CLEARWATER
.,
Specifications
It 'is the intent of the following specifications to reflect the desired
requirements of the city of Clearwater. Alternate equipment or exceptions
to the specifications set forth, MUST be so 'stated i~ your bid.
Bidder must use the 'following form to answer ALL bid specifications by
individual line items. . All sizes, ratings and capacities must be shown
whether above; or below requirements. Indica te whether each item is
standard" optional and/or heavy duty. THIS MUST BE DONE IN ORDER 'TO BE
CONSIDERED A VALID BID. FAILURE TO COMPLY MAY CAUSE YOUR BID TO BE
REJECTED. Responses submitted provide the basis for fair evaluation.
.Alternate bids shall be clearly indicated as such and deviation from the
applicable sp~cifications plainly noted:
- New MINI Van - Economy (4X2 or FWD). (Quantity = 2)
City of Clearwater Specifications
Bidder's ReJJly'
,Make:
Model:
Engine:
Specify make.
Speqify model.
Gasoline engine, 6 cylinder, min.
3.0L (181 CID) and 141 Net HP.
The following engines, or approved
equivalent are acceptable. specify
engine.
Chrysler: 3.0L (181 eIO), 141 Net HP (EFI)
Ford: 3.0L (182 CID), 145 Net HP (EFT)
GM: 4.3L (262 eIO), 150 Net HP (EFI)
Minimum 75 amp. alternator, 500 CCA
@ooF. heavy-duty battery.
Transmission:
Automatic transmission, 3 speed,
minimum. '
Transmission oil-air cooler, factory
or dealer installed. Increased .
capacity oil-water cooler not
acceptable.
Retain maximum engine cooling.
Axles: Manufacturer's standard drive axle
ratio for specified engine-transmis-'
, sian combination.
Shocks. Heavy duty.
Performance
Items: Factory installed ammeter or volt-
meter, fuel, oil pressure and coolant
temperature gauges.
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city of Clearwater Specifications
'e
Bidder's Replv
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Power steering.
Air conditioning, front only.
Factory-installed, high capacity
unit.
Comfort
Items: Tinted glass all around, including
both rear quarter windows. Factory
tinted.
. Vinyl seat upholstery, heavy, duty.
Vinyl trim on doors and side'panels
in passenger compartment. Plain
hardboard panels not acceptable.
Headliner.with irisulation,' full
length. ,
Low back driver & passenger seat.
Heavy-duty-rubber floor mat, floor
'covering, driver and passenger com-
partments, with insulation.
AM/FM radio with push button or
electronic tuning, factory
installed.
Safety
Items:
Tires &
Wheels: .
Chassis,
Frame,
Cab:
Fuel
Tank:
, Seating:
Warranty:
outside mirrors, LH & RH sides.
Power brakes. Factory ins~alled.
Interior dome lights, driver and
passenger compartments.
Five (5) P195/75R14 or P205j75R15
or larger radial BSW highway or all
seasons tread tires. Manufacturer's
standard spare tire and wheel, mounted
inside or outside. State tires bid,
and location and type of spare tire
mount or carrier.
Minimum 4600 lbs. GVWR, factory
certified.
Wheelbase:l1i.0" minimum.
119.0" maximum - Specify.
overall length 177", maximum.
Sliding RH side load door with
windows; dual rear doors both with
e windows.
Hinged, multiposition windows 1n e
passenger compartment. Windows all
around, factory tinted. ,
Maximum heat and sound insulation
available from manufacturer. '
Front and rear bumpers, factory
installed.
Dual fuel tanks.
Removable seat in cargo area.
Extended vehicle warranty, 6 years
or 100,000 miles
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Citv'of Clearwater SDecifications
Bidder's Reply
Finish
Color:
Exterior - White.
Interior - Light Blue or Light
,Brown.
: ,
Rust
Proofing: specify type.
Manuals: 2 copies parts
2 copies service'
2 copies all tech. service & update
bulletins
2 copies hydraulic and wiring
diagrams
Documents:20 day tags
, . ,certificate of origin
Application for title
Invoice
. .
Documents mu~t accompany vehicle when delivered to Fleet Maintenance.
The city of Clearwater will withhold $200.00 from payment of invoice until
, all manuals have been delivered.
,
Training: The dealer and/or factory sha~l provide a mechanic training
instructor for a training sessiqn at Fleet Maintenance. This training
shali orient City mechanics on what to expect and how to handle. new
equipment 'and mechanical procedures regarding the new unit.
Conditioning:
a. In addition to equipment specified, vehicle shall be equipped
with all standard equipment as specified by manufacturer for
this model.
b. The successful bidder shall be responsible for delivering
equipment that is properly serviced, clean and in first-Class
opera'ting condition. Predelivery service shall include the
following:
1. Complete lubrication
2. Check all fluid levels to assure proper fill
3. Inflate tires to proper pressure
4.' Adjustment of engine to proper operating condition
5. Check to assure proper operation of all accessories,
, gauges, lights and mechanical features
6. Cleaning, of vehicle, ,if necessary, and removal of all
unnecessary tags, stickers; papers, etc. '
c. A warranty statement will be included with the bid package.
d. Unit to come with a complete set of
additional filters to perform the
first P.M. service. '
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latest
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C I T'Y
CIVt b, {,{ .
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OF CLEARWATER
Inlcl'orncc Cm'respondcnce Shcct
TO:
Belly Deptula, ~,l~il11 CiLy Manager,' .' .
William 0, Ba{r~~'General Services Director
'!Cyndie G~UdeaU, City Clerk
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FROM:
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COPIES: .
SUBJECT:
Dnclmp for Agenda llcm--Pul'cllnse of 4 VHUS
DATE: .
January 28, 1994
. .
Attached please find the revised agenda item concerning the purchase of two 8-passenger vans,
'and two economy vans,
, ,
The statement concerning extending the vehicles' life expectancy was deleted. The third
paragraph has been rewrillen as follows:.
The bids received in 1993 for trucks and vans exceeded the budgeted funding for
replacement vehicles. Vehicle Nos~ 1350.72 I and 2080,152 were scheduled for
, replacement in 1992/93: .The utilization of these vehicles' was reduced to allow
replacement in this liscal year when new State contract pricing became available.
. , : " As for the current status of these vehicles:
'Vehicle 1350.72 has been used on a limited basis--only driven 688 miles this year.
Vehicle 2080.152 has no mileage this ~urrent year imd has ,been placed on the inactive
list.
If further ill formation is ~Iesiredt please feel free to contact me.
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WOB:pat
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Clemwnlcr Cily Commission
Agenda Cover Memorandum
ttcm tI
Heetlng Dllte:
SUBJECT:
Purchase of eight 1994 Ford 4X2 pickup Trucks
RECOMMENDATION/MOTION:
Award a contract to Carlisle Ford, Inc., st. petersburg, FL, for the purchase of
five 1994 Ford 1/2-ton 4x2 Pickup Trucks, at a cost of $60,890 ($12,17B/each) and
three 1994 Ford compact 4x2 pickup Trucks with long cab, at a cost of $38,358
($12,786/each) for a total cost of $99,248 which is the lowest, most responsive
and responsible bid submitted in accordance with specifications; financing, to be
provlded under the city's master lease-purchase agreement with security capital
corporation,
Ili: and that the opproprlo.te offh:lo.ls be Duthorlz.cd to Cl\ccutc sn~.
BACKGROUND:
Bids were solicited and received for the purchase of one 4x4 pickup truck, two 4x4
pickup trucks with crew cab, five one-half ton 4x2 pickup trucks, twelve compact
4x2 pickup trucks. and three compact 4x2 pickups with long-cabs.
Bid No. 30-9~ will be split among two vendors: Prestige Ford, Inc., and Car~isle
Ford, Inc. This agenda item involves the purchase of five 1994 Ford 1/2-ton 4x2
pickup Trucks, at a cost of $60,890 ($12,178/each) and three 1994 Ford compact4x2
pickup Trucks with long cabs, at a cost of $38,358 ($12,786/each) for a total cost
of $99,248 from Carlisle Ford, Inc.
six vendors responded to the bid solicitation; sixteen firms did not bid for the
following reasons: seven do not offer the product, five were unable to meet
specifications, and four had scheduling conflicts.
The five pickup trucks (one-half ton 4X2) replace:. Vehicle Nos. 2080.170 and
2080.165--1986 Ford trucks used by Solid Waste, Vehicle Nos. 1681.295 and 1602.2,'
1985 Chevrolet and Dodge trucks respectively I Vehicle 1602 .13~-a 1985 Pontiac used
by Parks and Recreation--the using department has requested that the :pontiac.
vehicle be replaced with a pickup truck.
Reviewed by:
legol
Budget
Purchoslng
Risk Hgnlt.
CIS
ACM
Other,
.~
NIA
'iC "'-I \.
Costs: S 99.248.00
Total
S 5.633.00
CUrrent Fiscal Yr.
commission ~ctton:
o Approved
o Approved Il/condltlons
o Denied
o Continued to:
SliIni ttcd by:
~13;~...
^dvcr t i :ll..-d:
Dotc: 11/05 & 11/12/93
Poper: TOll,p" Tribune f. P.C.
Rcv\clol
o Not Requi red
Affcctl-d Parties
t;] Notified
o Not Requl red
runding Source:
[iJ capl tal Irrp.
o Op~rotin9
o Other
At tochllll?nts:
Bid Tabulation/Bid Summary
^1'I,toprint Ion Cod[!~
315'94221-564100'590-000
o NOn!!
~ rr\ntcd on rccyctcd pDpcr
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".', The three compact '4X2 pickups with long cabs replace': Vehicle No. '2050.116--1987
<': Ford'truck used by the Water Division: and Vehicle Nos. 1135.20 and'1135.21--1985'
~. " phevrolet"trucks, used by the ,Police Department.' .,' " . '. ,
, ,
"
. :The replacement of the first six vehicles was 'approved
, during its 1993/94 budget hearing meetings and is listed
replacement: list as published in the 1993/94 budget. '
by the city Commission l .
on the' approved'vehicle
\ I. t, , , ., l
Vehicle Nos., 1135.'20 and 1135.,21','were approved, for replacement by the City'
Commfssion during its 1992/93' budget hearing meetings and are, listed on the
"approved vehicle replacement list 'as' published in the" 1992/93 budget. "The bids
received in 1993 for trucks and vans exceeded the budgeted funding. for replacement
. vehicles. The utilization of these vehicles was reduced to allow replacement in
this fisc'al year. " ' .' " ',' , , "
I
:'.,. F~nd'ing for t\:lis p~rchase i~ b~dg'eted in' proj act Motorized Equlprnent--Lease
. Purchase, 315-94221~564ioo~590-000, 0hich has available funds of $2,313,136~31 as
j' o~' February 4, 1994. .
L: , ,
i Fiscal ,year '1993/94: budgetary imp'act for the, lease-:-purchase is approximately
::.: ", $5,633 (principal: $4,403,; 'intere~t: $1,230),.
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CITY OF CLEARWATER
Spec.ifications
It is the intent of the following specifications to reflect the desired
requirements of the City of ,Clearwater. Alternate equipmen~ or excep-
tio~s to the,specifications set forth, MUST be so stated in your bid.
Bidder must use the following form to answer ALL bid specifications by
individual line items. All sizes, ratings and capacities must be shown
whether above or below requirements. Please indicate whether each ,item'
is standard, optional ,and/or heavy duty. ' THIS MUST BE'QQHg 1H ORDER~.
BE CONSIDERED A VALID BID. FAILURE %Q. COMPLY Ml!X. CAUSE YQill! BID, TO BE
REJECTED. ' Alternate bids shall be clearly noted and fully documented.
Accurate responses provide 'the basis for fair and competitive
'evaluation.
- 'Pickup trucks,' 1/2 ton (4 x 2). Che,vrolet C1500, Ford P:"",,150,
Dodge Ram 1500, or approved equivalent. (Equivalent must be
approved by the Fle~t Manager.)
Quantity = 5
Make ~ Model: Specify make and model:
/
,
Enqine: Gasoline engine, 6 cylinder (min-3.9L)
Alternator: Minimum 60 amp.
Battery: Heavy duty, min 600 CCA @ 0 F.
" '~smission: Three (3) speed automatic - min.
Axles: Manufacturer's standard rear axle for
specified engine/transmission combin~tion.
Performance Items: Power steering and brakes.
Maximum cooling system capacity (factory).
Comfort Items: Factory tinted glass, 'all windows.
AJ:IJ./FM radio.
Rain shields, all door windows.
Factory installed air conditioning.
Safety Iterns:Outside mirrors, LH & RH,
Inside rearview mirror. '
Metal shields for fuel tank.
Tires and Wheels: Five (5) P215/75R15, BSW
highway or all season tread. Spare tire and
rack ~rame mounted. Jack and lug wrenchincl:
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Chassis. Frame and Cab: Minimum 5200 lbs. GVWR.
Minimum 1500 lb. payload incl. options cargo,
and passengers. .
Minimum 115.0 wheelbase. Please specify size.
Fleetside or approved equivalent body, minimum
'77.9" inside box length and 49.0" between wheel housings.
Factory installed front bumper with tow hooks.
, Heavy duty rear step, bumper. '
Heavy duty trailer towing package.
Heavy duty vinyl bench seat.
Heavy duty rubber floor mat(s}'.
Over the rail bed liner.
In addition to equipment specified, vehicle .
'shall be equipped with all standard equipment
specified by the manufacturer for this'model~
Finish and Color: Exterior - white;
Interior - Light. \
Rustprocifing. Please specify type.
, ,
Manuals: One copy parts. One copy service.
Warrantv: ' Manufacturers extended 6 year or'
100,000 miles,'whichever comes first.
'Documents: 30 day tag.
Certificat~ of origin.
Application for title.
Invoice, 2 copies.
, ,
Documents must accompany vehicle when delivered to Fleet Maintenance.
The City of Clearwater will withhold $200.00 from payment, of invoice
until all manuals have been delivered.
Conditioninq: The successful bidder shall be responsible for delivering
equipment that has been properly serviced. clean and in first-class
operating condition. Predelivery shall include a minimum of the
following: 1. Complete lubrication. 2. Check and top off all fluid
levels.. 3. Tires ,properly inflated. 4. Engine adjusted to factory
specified standards. 5. All gauges, lights, accessories and mechanical
equipment 'in proper operating order. ,6. Vehicle clean with all
stickers, tags and papers r~moved. 7. ~o dealer installed ,name l~bels.
Warrantv Statement. Include one copy of warranty statement with bid
response.
ITEMfFS
CITY OF CLEARWATER
specifications '
It is the intent of the followlng specifications to re'flect the desired
requirements of the City of 'Clearwater. Alternate equipment or excep-
tions to the specifications set forth, MUST be so stated in your bid.
Bidder must use the following form to pnswer ALL bid specifications by
individual line items. All sizes, ratings and capacities must be shown
whether above or below requirements. . Please indicate whether each item
is standard, optional and/or heavy duty. THIS ~ BE DONE IN ORDER TO
, 'BE CONSIDERED A VALID BID. ,FAILURE TO COMPLY MAY CAUSE YOUR BID TO BE
REJECTED. Alternate bids shall be clearly noted and fully documented.
Accurate responses ,provide the basis for fair. and competitive
evaluation.
, ,
Pickup trucks, Long Cab Models, ~/4 ton (4 x 2).
Ford Ranger, GMC Sonoma, or approved equivalent.
be approved by the Fleet Manager.)
Quantity = 3
Make ~ Model: Specify make and model:
Enqine: Gasoline engine, 6 cylinder
Chevrolet 5-10,
(Equivalent must
/
Transmission: . Four (4) speed automatic.
,Axles: Manufacturer's standard rear axle for
specified en~ine/transmission combination. ,
Performance Items: power'steering and brakes.
Limited stip or locking differential.
Comfort Items: Factory tinted glass, all windows.
AM/FM radio.
Rain shields, all door windows.
"Factory installed air conditioning.
Safety Items: . Outside mirrors, LH & RH,
Inside rearview mirror.
Tires and Wheels: Five (.5) P205/75R14, BSW.
Jack and lug wrench incl.
Chassis, Frame and Cab': Minimum 4200 lbs. GVWR.
Minimum 122.5 wheelbase. Please specify size.
Fleetside or approved equivalent body.
Factory installed front and rear bumpers.
Heavy duty trailer towing package.
Heavy duty vinyl bench seat.
Heavy duty rubber floor mat(s).
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'Iri addltion to, equipment 'specified, vehicle
, -.shall be 'equipped with all stand~rd equipment
, specified by the, manufacturer for this model.
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Finish and Color: Exterioi'~ white.
'Interior - Tan. ,
Rus~proqfing. 'Please specify type.
Manuals: One copy parts. One copy s~rvice.
, 'Warrantv: ,Manufacturer's extended 6 year or
. 100, p~O' miles" whichever comes first.
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" Docwnents : 30 day tag.
;. Certificate of origin.
Application for title.
. Invoice, 2 copies.
'.1' < I . < I
"Docwnents must accompany vehicle when delivered ,to Fleet Maintenance.
The City of Clearwater will withhold $200.00 from payment of invoice
until all manuals have been delivered.
Conditionlnq~,Thesuccessful bidder shall be responsible for delivering'
equipment that has been properly serviced. clean and in first-class
operating condition. Predelivery shall include,a minirntm of the
following: 1. Complete lubrication. 2. Che~kand top off all fluid
levels. 3. Tires properly inflated. 4. Engine adjusted to factory
specified standards. 5. All gauges,' lights, accessories and mechanical
equipment in proper operating order; 6,. vehicle clean with all .
stickers, tags and papers removed. 7. No dealer .installed nanie labels.,
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Warranty Statement.
response. ,
Include one copy of warranty sta'tement with bid'
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Clearwater City Commission
Agenda Cover ~cmorandum
tt~ #
Meeting Dot!!:
~.
Purchase of two Front-Loading Solid Waste Vehicles
?..1.~~/1'-1
SUBJECT:
.RECOMMENOATION/MOTION:
Award a contract to Peterbilt of Central Florida, Winter Garden, FL, for the
purchase of two Peterbilt/Heil front-loading refuse vehicles, at a total cost of
$238,400 ($119,200jeach), which is the lowest, most responsive and responsible bid
submitted in accordance with specifications; financing to be provided under the
city's master. lease-~urchase agreement with Security capital Corporation,
~ nnd thnt the appropriate officials be authorized to execute same.
BACKGROUND:
Bids were solicited for two front-loading refuse trucks. Four firms responded to
the bid solicitationj sixteen firms did not bid,for the following reasons: 9 do
not offer the product,' 6 were unable to meet specifications, and 1 bid with a
chassis manufacturer. Staff recommends the low bidder, Peterbil t' of Central
Florida, be awarded the contract for Bid No. 29-94.
This purchase replaces Vehicle' No. 2080.157, a 1985 Mack/Leach, and Vehicle No.
2080.179, a 1987 Crane Carrier. These vehicles were approved for replacement by
the city commission during its 1993/94 budget hearing meetings and are listed on
the approved vehicle replacement list as published in the 1993/94 budget.
Funding for this purchase is budgeted in project Motorized Equipment--Lease-
Purchase, 315-94221-564100-590-000, which has available funds of $2,313,136.31 as
of February 4, 1994.
Fiscal year 1993/94 budgetary' impact for the lease-purchase is approximately
$13,532 (principal: $10,577; interest: $2,955).
Rl!viewcd by:
Legal
Budge t .
Purchasing
Risk Mgmt. '
ctS
ACM
Other
N/A
t~~,
N/A
N/A
Costs: $ 238,400.00
Totot
$ 13,532.00
CUrrl!nt Fiscal Yr.
conrnission AcHon: ,
[), Approved
[J Approved w/conditlons
[J Denied
[J Continued to:
(!\")
"dver \ \ s~i:
D~tc: 1115/93 & 11/12/93
Popl!r: TllIrpa Trlbulll! ilnd P.C.
Review
[J lIot Rcqui red
^ffcct~ Partie~
[;) Notified
o Not RC'qui red
fln.llng Source:
S copi tal IInp.
o Opl!rotlng
o Othel"
M\'llChmcnts:
Bid Tabulation/Bid 5~~ry
o None
SWnittcd by:
CI o~
flppropr i 0\ ilm Cod~:
315.9~221'S6~100-590'OOO
-
~;t, Printed on recycled paper
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I CITY 01 CLEARW1'I!1l.
DID 29-94 OPENED'12/03/9~
DID TAlI",
lTEH
..!!!h
IlESCRlPnOll
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1 . PROlff LOADlIIG REPUSE TRUCU
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11.. AI. TEIUlATE FRom:, WADER '
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'lB. A1.n:RllkTE fRONT LOADtR
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2, SIDE'LOktllllG REFUSE TRU~
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2.\. hn:wATE SIIlE LOADER
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QUAlITITT
2
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tlOTll! NO At'l'ElUlA1'E fUEL BIDS RECEIVlDl.
DELIVERY! '
. \
TEIUIS !
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'SU!l!!A1tY OF' BIDS'
!lIDS SOLlctTED I
, BIDS rJ:CEIVEIlI
NO RESPONSE,
tlO-PIIl RESPOllSE!'
SUMMART OF NO !lIDS
110 NOT OF~ERI 8
BIDDltlG IIt'111 CIL\SSIS MFG.l 1
UtlABLt 10 MEET SPECIFICATIONS.',
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PAUl l'ETElUIILT TRUCKS
n, LAUllERIlALE, P[J. ,
UNIT
PRlC~
TOTAL
!lli!
122,'10.00 24',020.00,
Pmt\lilLT / BAPJlEE
HPIV n: lint. 40
2
101,063.00 214,126.00
PmRlllLT/DOOSTER '
DlU-40n:
- BID IllTBDRAtlIl -
, ,
. 'onIOllG ewus 11m
.2
2
106,232.00 212,464.00
PETERBlLT /BAPJlEE ,
24XBB RAPt 0 RAtt. 24
2
106,232.00 212,464.00
PETERBILT / IlARDEE
22ltB!! U1'lD RAIL Z2.
120-180 MTS
lItT 10
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MUlIICIPAL SALtS, llle,'
WIT
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TAMPA, fLORIDA
TOtAL .
flU!:!
.125,229.00 ZSO,~'8.00
PETERBILT/PAC-MOR
FPESOO
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180~210 !lATS '
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UT. PACE'S WASTE, IIlC
JAClSONV1LLE. fLORIOI.
UIIIT
.lli...~
TOTAL
~
131,667.00'263,334.00
CRAlIE CA!P.m IfLIo 4 T
.1
. 10,,446:00 210,892.00 .
CRANE CJJl1tIER LET 26-C
WAYNE CURJImlIER "
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90-1'0 DAlS
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PETERBILT 01' CEtl. l'LA
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II1tmR CARD!!I, l'LA ,
IINlT
, ,PRICE
TOTAL
mg
119,200.00 238,400.00
PETERBlLT/BElL
, I
.121,900.00 243,800.00
PETEIUllLT/PAt-HOR
-,
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118,900.00 237,800.00
PETEIUllLT/E-Z PACK
104,400.00 208,800.00
PtTEllBILT IRAPID RAIL'
,
120~180 DATS
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REFUSE TRUCKS
RESPONSES:
Palm peterbilt Trucks
Ft. Lauderdale, Florida
Municipal Sales, Inc.
Tampa; Flor:ida
Ray Face's ,Waste, Inc.
Jacksonville, Florida
Pet~rbilt of Central Florida"
Winter Garden, Flori~~
, '.
NO BID RESPONSES:
IMCO
, Rupert ,', Idaho
'Sunshine Chevrolet-Oldsmobile
. ,Tarpon Springs, Florida
,'Action Fabrication & Truck Equip~
Clearwater, Florida
Hydraulic Machinery, Inc.
Tampa, Florida
Hardee Mfg. Co,'. .
Plant City, Florida
. ,
Trucks & Parts of Tampa, Inc.
Tampa~ Florida'
Cherokee Mfg. Co., Inc.
Sweetwater, Tennessee
Carlisle Ford, Inc. '
St. ~eterBburg; Florida
Transtat
. Orlando, Florida
, ,
,
Dempster
Toccoa, G~orgia
Me~ro-Tech Equipme~t Corp.
Sarasota, Florida
Prestige Ford
Eustis, Florida'
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BID 29-94
TOTAL: See' aid
Tabulation '.
TOTAL: . See Bid,
Tabulation
TOTAL: See Bid
Tabulation
TOTAL: See Bid
Tabulation , .
I
Do not offer . ,
Do not offer "
Do not offer
Do, not offer
Do not offer
Do not' offer
Do not offer
Do not. offer
. Bidding 'with
Chassis Mfg.
Un'able to meet
specifications
Unable to meet
specifications
Unable to meet
speci'fica tion's
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Daytona Beach, Florida ..
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State International
Florida'
RESPONSE:
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Karl Flammer
Tarpon
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Ford,., Inc.'
Springs,'F~orida
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44 Cu. ~d. Front Loader sanitation Trucks
citv of Clearwater Specifications
Bidder's Rep]v
(~V^ , ft. ,-t ()
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CM b.lA.~ 'I
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Air System:. ,
. , Provide color-coded nylon tubing for
air lines thro~ghout air system.
All air tanks to be equipped with
automatic drain'valves.
Air compressor discharge line is to
be stainless steel' and ,teflon. '
Equipped with air dryer--Bendix
AD4 Model.
, ,
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'Cooli~g
system:, .
cooling system must pass all' engine
and transmission mariufacturerts
cooling certification tests.
, .
Radiator shall have bolted con~
struction of tanks.
, '
Radiator to be positioned so as
not to increase the'temperature
in the driver's compartment.
" 'Radiator fan' to be thermally
controlled via engine temperature
.for on/off use.
Fan will have a guard all around it'
so no hands ~r fingers can contact
fan blades.
I.
Coolant: summer/winter permanent
antifreeze, at -340F.
Body:
Body shall be minimum of 44 cu.yds.
including hopper volume.
Hopper shall be minimum of 12, cu. yd.
.capacity and allow dumping of
up.to 10 cu.yd. containers withorit
obstruction.
, '
Loading arms shall have 8,000 lbs.
minimum lift capacity rated at 3611
from center, to fork cross-shaft and
have a minimum safety factor of two
times rat~d capacity.
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44 Cu. Yd. Front Loader sariitation Trucks
city of Clearwater Speciflcations
Bidder's Replv
Body'sides and roof shall be con-
structed of 3/16" steel, 100,000 psi
minimum yield s~rength steel. All
body seams shall be continuously
welded. "'
, '
Body floor, in hopper area from
face of packer blade to minimum of'
1811 rearward of hopper opening,
shall be constructed of 3/16",
100~OOO psi minimum yield T-1
. abrasion-resistant steel. Hopper
sides in this area shall be minimum
of 3/1611, 100,000 psi yield steel.
"Body shall be ,full' eject to unload,
d':lrnping-type' bO,dy not a.cceptab,le.
'Packer cylinder to be 10" diameter
horizontally mounted, 'attached 'to
front of body with spherical bushing
in rod eye. Base of cylinder to
incorporate trunnion-style gimbal
mount preventing packer from trans-
mitting bending stress into'
cylinder.
Packer must develop 157,000 lbs.
'minimum packing thrust into load at
'forward most position of packer
. blade.,
Hopper sweep time maximum of 26
seconds to extend to rear of hopper
cipeningand return.
I ,
. "
Self-leveling shall be provided.
Arms must be capable of holding,
container in a near vertical position
.throughout complete lift and lower
cycle without requiring,intermediate
leveling by operato~.
,Lift mechanism cylinder shall pro-,
vide hydraulic cushioning at end of
stroke in order to minimize shock
and noise when'dumping containers~
container forks must store vertical
at lowest point of lift cycle.
Body must incorporate hydraulic,
top hinged tailgate; cable operated
from' cab.
8
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44 cu. ~d. Front Loader sanitation Trucks
~itv of Clearwater Specifications.
.
Bidder's ReplV
Tailgate to have hydraulic latches,
'cable operated from cab.
Tailgate shall have a water-tight
seal for retention of liquids to
minimum of 40" abo've floor level.
.,
Packer panel shall ride on
. replaceable nonmetallic shoes
. that 'can be replaced without
removing packer panel from body.
Body shall incorporate a side
'clean-ou~'~atch, bottom hinged'
with latch. Clean-out opening to '
allow removal of debris forward
of packer panel without requiring
operator to enter body.
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Packer floodlight shall be pro-
vided and wired to pilot light-
style rocker' switch on cab
instru~ent bane I to' illuminate.
, '
front of packer.
. ,
A backup floodlight shall be pro-
vided with pilot light-style rocker
'switch located in cab. Backup flood
light will be located on the upper ' ,
portion of the tailgate and shall be'
wired to automatically illuminate
when dash-mounted rocker switch is
on and transmission is placed in
x:everse gear.
, ,
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Electronic backup alarm shall be
provided at rear of vehicle to
sound whenever transmission is
placed in reverse gear. 100 DeB
Grote'Model #73040.
Controls for packing, container
. lift, conta{ner tilt, latching of
tailgate, and tailgate raise shall
be located at a convenient location
for operator. controls shall be
connected to control valve by glycol-
filled cables with service fitting for
maintenance refilling of cables.
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44 Cu. Yd. Front ILoader sanitation Trucks
city of Clearwater Specifications
Bi.dder's Reply:
Pump shall be gear-type of cast
iron with roller bearings and
incorporate a dry valve and constant
flow valve. Pump 'shall be driven
from the engine crankshaft and be
rated in excess of. maximum governed 1
engine rpm.
A high-pressure, full flow filter of
40 micron rating with restriction
indicator shall.be provided on the
pressure side of the pump.
A glycerin-filled pressure gauge
(0-3000 psi)' shall be'moupted on
the side of the body and connected
.to the pump pressure outlet.
.100 gallon hydraulic oil reservoir
shall be. provided, mounted over
rear axle.
'.
i,
A J-micron, dual-element, return- '1'
line filter with restriction indicator
shall be provided.
The suction line shall incorporate
an in-line,' shutoff-valve and be a
minimum of 2-1/2" diameter.
.'
.Wash-out tank--60 gallons, located,
right side behind clean-out door.
'. .
The entire body shall be properly
cleaned, painted with a suitable
p~imer and finish painted with a
high quality acrylic or poly-
urethane paint.
Chassis
Color:
Components:
A minimum of two coats of primer
containing zinc chromate.
Finish.coat of DuPont Imron
matching cab.
units to be painted to match
existing trucks.
Upper half - Tan - Code #64
. 1981 GMC Truck
#45830A
Lower half
Brown - code #82
1981 GHC 'l'ruck
#45828A\'I
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.\" cu. Vd. Front Loader sanitation Trucks
Pity gr Cl~arwptor Specifications
Ruat
Proof ing I spoci ey type" .
Radio: AM/PM fnctory installed.
Illustrative I
& Tochnical ,
Data: .The bidder shall submit, with his
proposal, illustrative brochures
nnd/or technical data on the offered
equipment. Brochures or d~ta shall
clearly indicate equipment's com-
pliance with the Specifications.
,Bidder shall submit written excep-
tions ~o the specifications.
Bidder's Reply
"
Manuals: 2 copies parts
2 copies service
2 copies all tech. service & update
bulletins
2 copies hydraulic and wiring'
diagrams
Oocuments:20 day tags.
· Certificate of origin
Application for title
Invoice .
Documents must accompany vehicle when delivered to Motor. Pool.
The city of Clearwater will withhold $1,000.00 from payment of invoice
.until .all manuals have. been delivered.
, .
Conditioning: .
" '
b.
In addition to equipment specified, vehicle shall be equipped
with all standard equipment as specified by manufacturer for
this model. ' . , )
The successful bidder shall be responsible for delivering
equipment that is properly serviced, clean and in first-class
operating condition. predelivery service shall include the
following:
a.
"
1. Complete lubrication
2. Check all fluid levels to assure proper fill
'3. Inflate tires to proper pressure
4. Adjustment of engine to proper operating,condition
5. Check to assure proper operation of all accessories,
'gauge~, lights and mechanical features ., '
6. Cleaning of vehicle, if necessary I and removal of all
unnecessary tags, stickers, papers, etc.
11
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44 Cu. Yd~ Front Loader Sanitation Trucko
~iti ~f clearw~ter ,Specifications,
'Biddor's Repl~
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c. One complete set of spare filters will be included with the unit
when delivered to the city of Clearwater.
d. . A demonstration of tho oxnct unit bid' will be ~equi~~d. T~is
demonstration will be at 1900 Grand Ave., Fleet.Maintenance
Bu11dlng. . If this is not possiblo, it will be the Bidder's
responsibility to transport city personnel to the demo.site
a't no addi tiona 1 cost to the City of Clearwater. . .
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e. . A w~rranty st~temant MUST be in6luded with the bid package.
The trip is to s~a either the factory o~ units inlo~eration.
'This allows the city to evaluate the operation and construction of unit
'being Bid to the city of clearwater. A completed unit m~stbe rea~y.for
inspection wheruver trip 1s taken.'
Th~ successful Bidder will deliver' each unit cornpl~te as a working'Unit,
all Federal and ,state Laws. as to brakes, lights" noise level, ~tc., ~ill
be complied with'. predelivery' will' be performed by a ,local dealer and
Warranty will be .available in,the local'area.
,
.,
, Training: Bidder will explain 'how and where
training will' be handled.
Bidder.will also explain
Warranty' options.
44FL.WP2
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CleaIWatcr City Commission
Agenda Cover Memorandum
(tcrn #
Mceting Dote:
Purchase of thirteen 1994 Ford Pickup Trucks
~.
~(~(qtj
SUBJECT:
RECOMMENDATION/MOTION:
Award a contract to Prestige Ford, Inc., Eustis, FL, for the purchase of one 1994
Ford 4x4 Pickup Truck with crew cab, at a cost of $20,710 and twelve 1994 Ford
compact 4x2 Pickup Trucks, at a cost of $130,440 ($10,870jeach) for a total cost
of $151,150 which is the lowest, most responsive and responsible bid submitted
in accordance with specifications; financing to be provided under the city's
master lease-purchase agreement with Security capital Corporation,
~ Bnd that the l'Ippropriote officials be l'Iuthorlzcd to execute some.
BACKGROUND:
Bids were solicited and received for the purchase of one 4x4 pickup truck, two 4>:4
pickUp trucks with crew cabs, five 4x2 one-half ton pickup trucks, twelve compact
4x2 pickup trucks, and three compact 4x2 pickups with long-cabs. Bid No. 30-94
will be split among two vendors: Prestige Ford, Inc., and Carlisle Ford, Inc.
This agenda item involves the purchase of one 1994 Ford 4x4 pickup Truck with crew
cab, at a cost of $20,710, and twelve 1994 Ford compact 4x2 pickup Trucks, at a
cost of $130,440 (~10,870jeach), for a total cost of $151,150.
six vendors responded to the bid solicitation; sixteen firms did not bid for the
following reasons: seven do not offer the product, five were unable to meet
specifications, and four had scheduling conflicts.
The one 4x4 pickup truck replaces Vehicle No. 1372.10, a 1990 Ford,' used by the
Marine Department.
The twelve compact 4x2 pickup trucks replace: Vehicle No. 1360.2--1985 Dodge used
by Environmental Management; Vehicle Nos. 1691.6 and 1691.589--1985 Chevrolets
used by Parks and Recreation; Vehicle Nos. 9882.7 (1985 Chevrolet), 9882.1 (1982
Chevrolet), and 9882.2 (1985 Dodge) used by UtilitY,cust~mer Service; Vehicle No.
Reviewed by:
legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
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Originating Dcpt:
Generul Services
Costs:
$ 151.151.00
Total
commission Action:
o Approved
o Approvcd wI cond 1 t Ions
o Denied
o Continued to:
$ 8.579.00
Current Fiscal Yr.
city
'Idverr i sed:
Date: 11/05 & 11/12/93
Paper: Tampa Tribune & p,c,
Review
o Ilot Requl red
Affected Parties
B Notified
o Not Required
funding Source:
Capl tal Imp.
Operating
Other
IIttuchmcnts:
Bid T<lbulotion/Did SutTlnary
Appropriotion Code:
315.94221-564100.590-000
o No~e
.-.
~~ Printed on recycled poper
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1440.3-~1985 Dodge used by Central permitting; Vehicle No.. 6530~62--1~85 Dodge
used by Building and Maintenance; Vehicle No. 6600.177--1985 Dodg~ used by Fleet
Maintenance; Vehicle No.. 2050.84--1986 Ford used by' ,the l~ater Division, and'
Vehicle Nos. 2061.125 (1985 Chevrolet) and 2061'.131 (1986 Ford) used by the Gas
Department. " '
, '
The replacement of the first,five vehicles was approved by the city Commission
during itS,1992/93 budget hearing meetings and is listed on th~ approved vehicle
replacement list as pUblished in the 1992/93 budget. The b~ds re~e~ved in 19,93
for trucks and vans exceeded the budgeted funding for replaceme~t vehicles. ' T~e '
! utilization, of these' ~ehicles was ,reduced t~ allow replacement in this fiscal
, , year.
" The 'last ~ight vehicles were approved by the city ,commission during its 1993/94
budget hearing meetings and are listed on the approved vehicle replacement list
, " as 'publ ished in the 1,993/94 budget.' '
'Funding for this' purchase is budgeted in project Motorized Equipment-~Lease
Purchase, 315-94221-564100-590~OOO, which has available funds of ~2,313,136.31 as
of February 4, 1994.
,".
Fiscal year 1993/94 'budgetary impact fbr the lease~purchase is
'$8,579 (principal: $6,'706; interest: $1,873).
approximately
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,C I T Y 0 F C LEA R W A T Ii R
Interoffice Correspondence,' Sheet
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TO:
Cynthia Goudeau, City Clerk
:' . ' ., vJo"D .
William O. Baird; General Servjce~ Director
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FROM:
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COPIES:
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Betty Deptula, Inleri m City Mamiger
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, SUBJECT:
Agenda Itcms--Piclmp Tr\1cltS--Bid No. 30-94
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DA TE:,
February 8, 1994 , '.
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Please be advised of the following concerning the above-referenced bid and agenda items:
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,Item I--does, not meet the needs' of the user depa'rtl'nent (Parks and Recreation does not
. require"a 4x4 truck); ,this item will be re-bid. '
2. " Because of the above change, Bid No. 30-94 will.be' split bet~veen 'two vendors: Prestige
" Ford and Carlisle Ford.
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3. Item 2~-the Marine Department has requested a change in their vehicle replacement--only
'one of these vehicles is now needed.
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,Due to the above changes, both agenda items wfth 'numerous signatures had to be revised: I
have attached clean originals for this purpose. Thankiilg YOl~ in advance for your !lssistance.
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CITY OF CLEARWATER
Spec~fications
,It is the intent of the following specifications to reflect the desired
requirements of the City of Clearwater. Alternate equipment or excep-
tions to the specifications 'set forth, MUST be so stated in your b~d.
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Bidder must use the following form to answer ALL bid specifications by
individual'line ,items. All sizes, ratings and capacities must be shown
whether above or below requirements. Please indicate whether each item
is standard, ,optional and/or heavy duty. THIS MUST 'BE ~ 1M ORDER TO
'BE CONSIDERED A VALID BID. FAILURE TO COMPLY MAY CAUSE YOUR BID TO BE
REJECTED. Alternate bids shall be clearly noted and fully docurnenteCf:-
Accurate responses provide the basis for fair'and competitive
evaluation. '
Pickup truck, 1 ton (4 x 4)., Chevrolet K3500, Ford F-350, ,
Dodge'Ram 3500, GMC K3500 or approved equivalent. (Equivalent must
be ,approved by the Fleet Manage~.)
Quantity = 2
Make ~ Model: Specify make and model:
,E~aine~ Gasoline engine, 8 cylin~er (min-S.OL)
Alternator: Minimum 75 amp.
Battery: Heavy duty, min 850 CCA @ 0 F.
/
Transmission: Four (4) speed automatic - min.
Axles: l Automatic locking front axle. Rear as
specified for engine/transmission combination.
Performance Items: Power steering' a~d brakes.
Maximum cooling system capacity (factory).
Limited slip d.ifferential. '
Comfort Items: Factory tinted glass, all windows.
, AJ!J./FM radio.
Rain shields, all door windows.
Factory 'installed air condi~ioning.
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Safety Items: Outside mirrors, LH & RH,
Inside rearview mirror.
Metal shields for fuel tank and transfer case.
Tires and Wheels: Five (5) P235/85R16E BSW
on-off road tires. Jack and lug wrench incl.
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., Chassis, Frame and Cab: Minimum 9200 Ibs. GVWR.
Minimum 168.0 wheelbase. Please 'specify size.
Fleetside or approved equivalent body, minimum
97.6" inside box length.' '. '
'Factory 'installed front bumper with tow hooks.
,Heavy duty rear step bumper, 8000 horiz. pull.
Hea~ duty trailer towing package.
Fuel capacity' 30 gallons minimum.
: ,Heavy duty vinyl bench seat.
: 'Heavy duty rubber floor mat( s) . ,
Over, the rail bed liner.
: In addition to equipment specifIed, vehicle
shall be equipped'with all standard 'equipment
,sp~cifi~d by the ,manufacturer for this model.
.'Finish and Color: Exterior - white.
,Interior -:' Tan.
Rustproofing. Please specify type.
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Manuals: One copy parts. One copy service.
Warranty: Manufacturers extended 6 year or
lqO,OOO miles, ,whichever comes first.
Documents: 30 day tag.
Certificate of origin.
Application for title.
"Invoice, 2 copies.
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.. Documents must acqompany vehicle when delivered to Fleet Maintenance.
The City of Clearwater will withhold $200.00 from payment of invoice
, until all, manuals' have been delivered! .'
Conditioninq: The successful bidder shall be responsible for delivering
, equ'ipment that has been' properly serviced. clean and in first-class
operating condition. Predelivery shall include a minimum of the .
following: 1. Complete lubrication.' 2. Check, and top off all fluid
levels. 3. Tires properly inflated. 4. Engine adjusted to factory
sp~cified standards. 5. All gauges, lights, accessories and mechanical
equipment in proper' operating order. 6. Vehicle clea'n with all
,sti,ckers " tags and papers removed. 7. No dealer installed name labels.
Warranty Statement. Include one copy of warranty statement with bid
response.
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CITY OF CLEARWATER
-, Pickup trucks, .1/4 ton (4 x 2).
"Sonoma, ,or approved equivalent.
Fleet Manager.)
Chevrolet S-10, Ford Ranger" GMC
(Equiyalent must be approved by the
Q':lant~ty = 12
Make ~ Model: Specify make and model:
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Enqine: Gasoline engine, 6 cylinder
Transmission: Four (4) speed automatic.
Axles: Manufacturer's standard rear axle for
-specified engine/transmission combination.
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Performance Items: Power steering and brakes.
. L~rnited slip or locking ,differential.
Comfort Items: Factory tinted glass, all windows.
AM/ FM radio. '
Rain 'shields, all door windows.
Factory installed air conditioning.
Safety Items: Outside mirrors, LH & RH"
Inside rearview mirror.
Tires and Wheels: Five (5) P205/75R14, SSW.
Jack and lug wrench ,incl.
Chassis, Frame and Cab: Minimum 4200 Ibs. GVWR.
Minimum 107.5 wheelbase. Please specify size.
'Fleetside or approved equivalent body. ' \
Factory installed front and rear bumpers.
Heavy duty trailer towing pa'ckage.
Heavy duty vinyl bench seat. '
Heavy duty rubber floor mat(s).
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i In addition to equipment specified, vehicle
shall'be equipped with all standard equipment
, specified by ~he manufacturer for this model.
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Finish and Color: Exterior - white.
Interior -'Tan.
R~stproofing. Please specify type.
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Manuals: One copy parts. One copy service.
Warranty: ,Manufacturers 'extended 6 year or,
100,000 miles, whic~ever comes first.
Documents: '30 day tag.
Certificate of origin.
Application for title.'
: I, Invoice i 2 copies.
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Docume~tsmust accompany vehicle when deiivered to Fleet Maintenance.
The City of Clearwater, will withhold $200. OOfroro payment of 'invoice
~ntil al'l 'manuals have been deli~ered.
Conditioninq: 'The successful bidder shall be responsible for delivering
'. ,equipment that has been properly serviced. clean and in first-class.
operating condition. Predelivery shall include a minimum of the
following: '1. Complete lubrication. 2. Check and top off all fluid
levels. 3. Tires properly inflated. ,4. Engine adjusted ,to factory,
'specified standards., 5. All gauges, lights /, accessories and' mechanical
equipment 'in proper operating order. 6. Vehicle clean with all
,stickers, tags. and, papers removed. 7. No dealer installed name labels.
Warranty, Statement. Include 'one c~py of warranty statement with bid
respons,e.
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Ilom 11
Moetlng DOlo: ~
O{Ja5t} t.j
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SUBJECT: PROMOTIONAL LICENSE AGREEMENT
~ECOMHENDATZON/MOT~ON: Approve a Promotional License Agreement between the
Clearwater Mall Company and the city of Clearwater allowing the Parks and
Recreation Department to conduct a Mall Show on July 23, 1994
t........
~ end that the appropriate officials be Buthori:ed to execute some.
BACKGROUND: Over the past several years, the Parks and Recreation Department
has sponsored a promotional activity (Mall Show) as part of the National
Recreation and Parks Month in July. The Department has had great success in
using a local mall to showcase their programs.
The scope of this activity consists of items such as information booths,
video/slide presentations, and demonstrati.ons by instructors and performing
groups. The show gives the Parks and Recreation Department substantial
exposure and assists in the promotion of recreation.
The Clearwater Mall provides an excellent location'for this type marketing
activity. The Mall requires the execution of a Promotional License Agreament
(attached) which the city Attorney has reviewed and approved. The Parks and
Recreation Director concurs.
This activity was held last year on July 31, 1993 at Clearwater Mall and the
attached Promotional License Agreement is identical to the one approved at
that time.
L.egul
Budgol
purchllsing
Risk Mgml,
CIS
ACM
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Revlowod by:
N/A
IOUlI
Commission Action:
NIA
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Usor Dopt.:
Parke & Recreat
Currllnl FY
Funding Sourco:
_ Cllpt, Imp,
_ Opllraling
Olllor
_ Approvod
_ Approvod w/condillons
Doniad
Continuod 10 :
Advertised:
,,:\ Datil:
Pllpar:
AUnchmontl:
Promotional Licenoe Agreement
SubmItted by~
fl~
x Not roqulrod
AIIllctod pllrllllS
_ Notillod
_ Not rllqulrod
Appropriation Coda:
None
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PROMOTIONAL LICENSE AGREEMENT
, THIS AGREEMENT is made and entered into as of this 31st
day of ~nuary. , 19~, by and between Clearwater Trust'
, cia ted 9/30/92, hereina f te r ref erred to as "Li censor ", and City
of Clearwater, Florida hereinafter referred to as
"Promoter".
RECITALS
A . 'Licensor is Clearwater Trust dated 9/30/.92 for that
certain shopping center common! y known as CI earwa ter Ma 11 . Said
shopping center is located. at 20505 u.s. Highway 19 North, Suite
, 310, C! earwa ter, Florida,' 34624 and shall hereinafter be referred
'to as "Center".
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. B. Promoter desires to use a portion of Center at certain
tJ.ffies for the purposes of' conduct ing, thereon certain act i vi ties.
Said activities shall be subject to the terms, CO~Jenants and
conditions of this Agreement. .
TERMS
NOW THEREFORE, for good' and val uabl e considera ti on' and the
mutual promises herein contained, the parties agree as follows:
1. Grant of Lic~nse. Licensor' hereby grants to Promoter a
license to occupy and use. subject to all the terms. covenants and
conditions hereof. that cortion of Center described as follows:
Common area as 'approved by the Marketing Director.
said portion of Center shall hereinafter be referred to as
"Premises".
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2. Scope of License.
occupy the Premises
following described
"Activities"): .
'Disbribution of Parks & Recreation program information about such things as, ,
Moccasion Lake Nature Park. arts and crafts programs, video/sl1de presentatlons,
etc. Instructors will also demonstrate such thlngs as ,dance and tltness classes
and performing groups from ,the Cultural ,Arts SectlOn. Promoter wlll be,
responsible for video and slide equipment.
Licensor agrees that Promoter shall use and
only for the purposes of performing the
,activities (hereinafter referred 'to as
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d h l t' ACl....V' Jtlesare for lh~,e~press benetlt and
Il is agree l a ,le
-1 I?ror.lot:er. The Activitie,s shall be
~romction or center ana - 1
~ t'le tol!owing elates at the to lowing,
per,t'ormed by Promo tel" on I
hours:
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DATES
Set Up: Friday. July 22
Event: Saturday, ~uly 23
'reardo\'/n: Saturday, July23.
,HOURS,
After 9 pm
10. am -, 4 pm
After 4 pm
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SECTIONS 3'and,4.
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The Promoter', as a poLitical subdivis'lon of the State of
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F lor i d a, ~ S e n t i tl e'd t 0 s a v ere i g n i m"rl un i t Y I' ex c e p t tot h e
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e~t ent speci {lca lly' wa.ived by 768.2.8 Florida Sta tutes,. To
, the, e x t e n_ t. ..p e r m i t t e d b)f the ~ a w s, o! the S tat e 0 iF! 0 r i .d a I
unders i gned sha 11 saVe Li censor ha::ml ess' .from darn.ages.
loss, or liability,accurring by reason of any injury to
person or pr~?ert.y occasioned by any act or amiss,ion,
negligenc~ or wrongdoing of the Promoter or any of its
, a!! ice r san d em p lay e c s; and P r 6 mo t e r w ill, a tit sow n cas t
or expense, to, t~e extent permitte'd by the laws of. the
5tat~ of Florida, ~efend ~nd protect Lice~sor ~gainst such" ~
claims and demands. Promoter.shall provide Lice~sor'with
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a ~opy of a Statement of Self-rnsuranc~. Not~ithitanding
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the for Ii got n g, not h i n g con t a t'n e d her e ins, hall r: ell eve
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Licensor of liability' {or.damages resulting from its own
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n'egligence {'n connection with this Agreement',
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5. Payments.
(a)' P~06oter s!~aJ 1 pay L.ict!nso~ the sua ot S' -0- .'
a6co~~lng ,to the terms ofpay~eJ~t specifiec.as follows:
(b)' Licensor s~alr pay P~omoter t~e su~ o!'S -0-
~cco=c!!i':g.' to the' te:-;us 0 f pay:nen t specit i i::d as fal lows:
,
6. Terc, Tertdnation, ,The ter:n ,of. this 'Agreement ,shall
cO!:'.r.lenCE: as of the c.a te of. e;.:ec':.: t ion he:-c::o f, and shall con t il~ue 1:1
'full' for.ce ,and effect' unt:il July 24' , 1'9~ ,~i t:her party I;
shall have the ~i;ht to cancel t~is A;~ee=ent, at any ti~e, upc~ .'
gi~ing thirty (3D) days' written notict! the:eof.
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'1, . Per m 1 t s . Pro :it 0 t e:- :i h a 11 0 b t a i :l a ~ y and a 12 per!: its .
licenses and autho=izations which oay be re~u1~ed by any ~nd all ~
governcental authorities wit~ respect to the Activ~ties. S~ou2d
1 i v~ or r En::orc.ec music tie use~ by ?~omo ::t:~. ?zoo:no te:::- shall be "
responsible foZ' all fees payable to ASCA~ C~ any othe:::- authc~ized
ag~ncy 0:::- a~sociation.' Should P:::-omote~ hold a vali~ lice~se :C~
this pu=po~e, a co~y 0: said cu~:::-en\ license shar! be ?=o~idee ~o
tht! Xarketing ,Direct6r no late~ ~han thirty (30) ~aY$ before the
scheduled Activi ties. All i:1stallat!o~$ and equiprr.en\., '~sed by
!?~omote:- i:~ ?e:-to:-:::ir~~ the Act!'..d.ties shall, be mair:taj~ed and
j~stalled in strict con!o~~!ty ~!th \.~e req~1=emen\.s ot ~he'Soard
ot ' F i:-E: Und~~wr 1 t.:rs a.s WE: 11 as lCJca 1., s ta te a:':c. t~ce~al laws,
::ult!s and, regulatiol':s.
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8. Taxes and Fees. Any and all ta;.(es, fees and assessmen ta,
including, bu t no t 1imi ted to, license tees, fees to:" permi ts I
pro!.1 ts, sales or use taxes, pe::"sonal property ta;.(es, or any
other taxes, which may be levied or assessed on the assets,
business or cap.! tal of P::"omoter or on prornoter I 9 income there-
from, by an'y duly constituted gove:'nment authority,' shall be
bo:-~e and paid ~or by P::"o:ote:-. '
9. 'Rules and Requlations. Licensor has and shall f:-om t.!:ne to
time se t for th Rules and Regula t ions Gove:'n!ng Promo t iona.'!.
Activi ty. P:-o:note::" agrees to abide by all such ~ules and
Regulations as thoug~ set ~or~h i~ =ull herein.
10. Emplovee IS Benefits. P::"omoter agrees to assume ,exclusive
1 iab.1 1 i ty to::" the paymen t 0 f any SUl:l$ 11:1pOsed by goverm::en t
aut~o:-~ties for 0::" relating to wo::"k~enls co~pensation insu:-ance
'0::" the Social Sec~::"ity of employees 0::" othe::" persons who pe::,fo::"~
'work or se::"vice =or Promote::" in the pe:,fo::"::'lance of i1.s obliga-
tions hereunder. P:.oomoter also agrees that it will execute and
delive::" to Licenso::" any furthe::" written docu~ents i~ connection
with the foregoing which L1censo~ ~ay ceem necessa~y or expedient
to co::ply w:.t~ a:lY o::'de~, ::"ule 0:' ::"egulat:,o:l 0= any duly
constit~ted gove::':l~ent autho::,ity.
11. 'Assiqnment. :'t is e>-:pressly agreed t~at P~o::'loter sha!l :lot
assign its rig~ts :~c~::" delegate :.ts du.ties u:lde~ t~is Ag::'e~::e~~
without the prior w::,itten consent of ~icenEcr._...,,~n.:r..':.::lse.i,g:~cei~t. -:::f
rights or delegation of duti8s by P:oo:r.ote::" wit~-:.out t~'le prio::"
written consent of Licensor is void.
12. Removal of Property. 0:1 ::,'evocation, su::"remder or other
te:-mination of the license hereby g!ven~' ?ro:oter shall quietly
a:ld peaceably su::,::"ende:- the, Premises and s:J.all :,emove al l
= ix tu:,es, squ.:p:nem t, a:ld 0 the::, t~-:.ings placed by Promo te:o on t~'le
Premises ~'le::'eunder, and i= Pro~oter s~all =ail to do so, Licensor
shall ~ave the right to make such removal at P:-ornots::,ls expense.
P::"omote::' shall =ai:ltain the P::"em.:ses i~ a neat and clean
condition and, at the conclusion of t~-:.e Activities, thoroughly
sweep, clean and restore the p::"emises and leave them in at least
as gool:! condi t ':I)n as they we:-e befo::"e the pe::'forr.1ance of the
Activities, or shall contract with Licensor =or such se:-vices at
Pro~oter's expense. '
13. Notices. All notices, de:r.ands or ot~er writings in t~lis
Agreement p::,ovided to be given, ::lade 0::" sent bye.it~~er pa:-ty
hereto to the other, s~al1 be deeoed to have been ful!y given,
made or sent when l~ade in wr 1 tiny and cepos i tee. in the Ur.i tad
States mail. postage prepaid and addressed as follows:
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TO LICENSOR:
Clearwater Hall
P.O. Box 5008
Clearwater, 'FL 34618
Attn: Marketing Director
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TO ,PROMOTER:
City of Clearwater
P~O. Box 4748
Clearwater, FL 34618 "
Attn:Office of Parks & Recreat;on~ BlrglttDowd (462-6531)
In the event Promoter is
corporations or combinations
Promoter shall be their joint
given to one of them shall-be
,
two or more persons, partnerships,
thereof" then the obligations of
and several obligations, and notice
deemed notice to all. '
14. Exclusiveness., The license given herein is not exclusive and
Licensor reserves the right at any time to grant other or similar
licenses to use or occupy the Premises.
,
.15. Death as Terminatinq Joint Licenses. It is expr~ssly agreed
that the license granted by this Agreement is personal to, the'
Promoter and shall not inure to the benefit of the heirs, assigns,
or successors in interest to the Promoter and such license shall
cease and terminate immediately upon the death of Promoter.
16. Entire Understandi.nq of the pcirties. The making, execution
and delivery of this Agreement by Promoter has been induced by no
representation other than those herein expressed. This Agreement
embodies the entire understanding of the parties and there are no
further or other agreements, written or oral, in errect between the
parties, relating to the subject matter hereof. This instrument
'may be amended or modified only in writing signed' by both parties.
17. Governinq Law. Entirety of Aqreement and Partial Invalidity.
This Agreement shall be governed by the laws of the state in which
Center is ,l,ocated. If any provision of this Agreement is held by
any court to be inval id, void or unenforceabl e, the remaining
provisions shall nevertheless continue in full force and effect.
l8. Risk of' Loss or Damaqe. The risk of' 1 ass or damage to any
materials, equipment or' any other personal property of Promo~er
used on Center's property or in the performance of its obliga-tions
under this Agreement shall rem?in solely with Promoter.
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19. Waiver. Wa~ver by Center o~ any breach of any term,
covenant or condition herein contained shall' not be deemed a
waf ver 0 f such term, covenantor condition or any subsequent
breach of the same or any other term, covenant or condition
herein contained.
20. Attorneys 1 Fees. I f any ac t ion at law or in equity is
necessary to enforce or in terpre t the terms !:If this Agreemen t,
the prevailing party shall be entitled to ~easonable attorneys'
fees, costs and necessary disbursements in acdition to any other
relief to which such party may be entitled. '
,
21. No Partnership Interest or Estate. It is understood and
agreed that nothing herein 'contained shall be consice~eeas in
any, way constituting a partnership between Licensor and P~omoter
and that Promoter does not and' shall ~ot clai~ at any time any
interest or estate of any kind.
22.Corporation~ In the event P=omoter shall be a corporation,'
the parties executing this Agreeme~t on behalf of Promoter hereby
covenant and warrant that Promoter is a duly qualified corpora-
tion and all steps have been taken p~ior to the date hereof to
qualify Promote~ to do business in t~e state in which center is
located; corporate taxes have bee~ paid to 'date~ and all future
forms, reports, fees and othe~ documents or payments necessary to
comply with,applicable laws wi~~ be f~lled or paid when d~e.
23. Time of Essence. Ti:ne is of t~e ".es::;t~r:I.:t= 1:1 this--A:yreement
and every ter~, covenant and conditio~ herei~.
24. Exhibit A. ~~hibit A is a written docu~ent which, includ-
ing all the parag::aphs listed the:'ei~, is attached. hereto anc
i~co~po=ated oy ~e~e~ence he~ei:t.
25. Security Deposit. ~romoter has depos:.ted with Licensor
$ _n_ as a security deposit, ~eceipt of which is he~eby
acknowledged. Said deposit shall be held by !..icensor, without
liability for interest, fa:, the fa:.thful pe~forcance by Promoter
of all te:::ms, covenants and condi tions in this Agreement to be
obse=ved a:td pe~fo:':.1ed by P:'omo t:e:::. License::: shall dedl:ct al!
costs and e~pensesj wit~out. limitat.ion, associated wit~
Promote='s use of the Premises, and shall refu~d to Promote:' the
balance of the security deposit appro~imately two weeks afte~ the
Activities have te:::=i~ated.
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. 2,6. By signature below! promoter, acknowledges that it has
. received, read! and fully understands the Centerts .Rule's. ,and
Regul a tions Governing pr'omotional Acti vi ty, and express I y agrees to
. abide' by each and, everyone as though fully set forth and'
, inc.arpora ted herein." ,
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, IN WITNESS WHEREOF, the parties hereto have entered into' this
Agr~ement on the day and,y~ar first above written.
" PROMOTER
',.
LICENSOR
, II "
,
City of Clearwater, FLorida
Clearwater Trust dated 9/30/92
dba: Clearwater Mall
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,~k>>HX~~ Elizabeth'M. Deptula
, ,I Inter~m C~ty Manager
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Lori White, CMD
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, Marketinq Di rector
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<ATTEST:
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Cynthia E. Goudeau
City, C1 erk '
Counters i gned':
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Approved as to form and 'correctness:
Rita Garvey
Mayor-coffimis~ioner
, .
M.A. Galbraith, Jr.
'City Attorney'
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EXHIBIT A
, 1 .
Date on which Promot10nal'License Agreement 1s executed:
1/31/94
2.
~egal name ,and legal status of ?romoter:
City of Clearwater, Florida
,3.
Address of Promoter:
P.O. Box 4748~ Office of Parks & Recreation, Clearwater, FL 3461~
4.
Name of shopping center:
Clearwater Mall
5.
Address of shopping center:
, 20505 U.S. Hwy. 19 N., #310, Clearwater, ~L j4b~4
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6.
Description of activities to be performed by Promoter (be
specific) : Distribution of,Parks & Recreation program' infonnation~
dance and fitness instructions~ performing cultural groups. etc.
.~
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7. Hours during which Promote~ shall pertor~ its activities:
DATE
HOURS
July 23. 1994
10-4
8. Terms and a:noun t s 0 f paymen t to be T.'lade ,by Licensor to
,promote:- (i~ none, inse:-t n~onen):
Amount of Pay~ent
D~e Date of Pav=e~t
None
Total of Contracted Payments:
Payments '.to be made at address set' forth in Paragraph :3
unless specified otherwise below:
9.
Terms and amounts
Licensor'(lt none,
of payment to be
insert "None"):
made by Promoter
to
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'Amount of Payment
Due Date of Payment
None'
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'Total of contracted'payments:
Payments to .be made at address set forth 1n Paragraph, 5'
unless,' specified .otherwise below:
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10.
Licensor's address(for no~1c~s, if different from address ~n
Paragraph,S above: '
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11. ,Erromoter I S address for notices, if different from address in
I . " ~ai-agraph. 3 above:
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item fI
10
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Meeting Date
SUBJECT: 1994 SANITARY AND STORM UTILITY ACCESS PORTAL
RECOMMENDATION/MOTION: Award a contract for the 1994 SANITARY AND STORM UTILITY
ACCESS PORTAL REHABILITATION PROJECT to ROWLAND" INCORPORATED of PINELLAS PARK,
FLORIDA for, the sum of $39,125.00 which is the lowest responsible bid received
in accordance with plans and specifications, ,
au and that the appropriate officials be authorized to execute same.
BACKGROUND:
There were 21 bids solicited for this contract. Of this total, there were 4
responses received, 10 no responses, and 7 no bid resp'onses.
The purpose of this contract is to provide for the in place repair of sanitary
and storm utility access portals in various locations. The utility access
portals to be repaired are generally made of mortared brick and are defective due
to infiltration and structural deficiency. The specifications provide for three
alternate methods of repair being: placement of a solid fiberglass liner;
application of the strong System restoration materials; and application of,
Innerline Systems restoration materials. The low bid received is for the use of
the strong system. ' The strong Seal System is a monolithic fiber-reinforced
cementious liner which is spray applied in a minimum of two coats to the interior
surface of the wall and bench sections of the, utility access portals.
preliminary operations prior to final coating materia'~ provide for removal of
loose and unsound material, elimination of active infltration, patching and
surface preparation as necessary for the condition of the particular utility
access portal being repaired. Roland, Inc. of pinellas Park is trained and
certified by the materials system manufacturer to proper ly install the strong
Seal System.
This project will start on or about March 14, 1994 and is scheduled to be
completed within 60 calendar days.
Item 1 consists of storm Drainage utility access portal work of approximately
$4,500 and Sanitary Sewer utility access portal work for the remaining $25,000.
Item 2 is considered totally storm Drainage for a total of $9,625.
The available balances of $1,522,155 and $4,506,125 as of January 14, 1994 in the
storm Drainage R & R and Sanitary Sewer R & R capital improvement projects are
sufficient to provide funds for this contract.
Reviewed by:
I Legal N/A
Budgct~
I purChDSlng~
Risk Hgmt. N/A
I I
I Originating Dept. ~CDstS: S39,125.00
II Public \Jorks/Engine~riM.1 (Current FY) $39.125.00
User Dept. I Funding Source: .
I Public \Jorks/Engineerlng I Capt. Imp. X
I 'Mvertiscd: 1 operating
IIPDPer: Pin. Co. Review I
IODte: 12/17/93 I Other
T lIrrpll 1 r I bune
, Oote: 12/24193 I
1 Appropriation Code(G)
(J' Not requl red
\ 'I 315'96104-563800.539-00.Q
I Affected porties
notified
I Not required X
DIS
ACH
N/A
Wt/)
Other N/A
I Subnl tted by:
1%e:Y
315.96632.563700.535.000
lM...wly a.Jt.
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l Did Tabulation and Suanary
I Scopo of Worle for Project
list of Utility Access
Portnls
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COllIlIission Action
Approved
Approved
w/ccndltions _____
Oenl cd
Cont1d to
Attllchmcnts:
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UfILIlY ACCESS PffiTPL REHABILITATIOO - BID 00. 65-94
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Rowland, Inc.
Pinellas Park, Florida
1
TOTAL: See Bid .1
Tabulation "'1
TOTAL: See Bid i
, 1
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Tabulation
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Do not offer
,Do not offer
'Do not offer ' , '
, RESPONSES:
'.
Griner's/A-One Pipe
"Mount Dora, Florida
Innerline Enviro. Services
,Pace, Florida
Kimmins Contracting
Tampa', Florida
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Overstreet Pavin~ Cb.
La~go, Fl6rida "
Sieg, & Ambachtsheer, Inc.
,~range City, Florida
General 'Gunite & Construction
Florence, Alabama,
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,Dallas 1 Construction
Temple', ~errace, Florida
Scarborough Constructors
Wesley Chapel, Florida
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Lakeland, -Florida
R.E.'Purcell Construction
Ode'ssa, Florida
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NO RESPONSE:
Waste Engineering
Oldsmar, Florida
',Do not offer
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Feimster-Peterson
'Athens, Georgia
Flowline Construction
Clearwater, Florida
Kearney Development
Tampa,' Florida
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Schedule .will not
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seeing .it'
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T.A. Cummings Construction
Pinellas Park, Florida'
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1994 SANITARY & STORM UTILITY ACCESS PORTAL
REHABILITATION CONTRACT
SCOPE OF WORK
The work contemplated in this contract is the rehabilitation of
sanitary and storm utility access portals using either the
Interline Environmental Services Inc. liner products system, the
strong Seal liner products system or by the placement of preformed
fiberglass liners. The utility access portals are to be
rehabilitated in place and. the maximum allowable disruption 'to
pavement or parkway areas will be the removal of the existing
corbel tops if fiberglass liners are to be used. The Contractor
will have the option to use.any of the three systems for utility
access portal rehabilitation, but the Contractor is to use only one
of the systems in the contract work. The Contractor will bid only
one system and this system will be identified in the space provided
in the bid proposal sheet. unit payment for utility access portal
rehabilitation including all cost of labor, equipment, materials
and any needed restoration shall be per vertical foot of utility
access, portal measured from the bottom to top of' rehabilitation
material actually placed in each utility access portal.
See Article 49 of the Technical specifications for the descriptions
and requirements for installation of the utility access portal
liner products for the Strong Seal System, Innerline Environmental
Services System, and Fiberglass Liner Product.
Location of initial utility access portals are shown on the'
attached list. Contractor is encouraged to check the. existing
co~dition of utility access portals to be restored prior to bid.
For any further information contact Mr. Claude Howell, Project
Engineering or Mr. Terry Jennings, Chief Engineer at 813-462-6970.
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General Conditions
1. The Contractor will be responsible for finding his own staging
area (s) . Contractor will restore all staging areas to
original conditions.
2. The Contractor will be responsible for the maintenance of
traffic control at all locations. Two way traffic is to be
maintained at all times in at least one lane.
3. The Contractor will mark construction drawings or atlas
drawings with the location of all rehabilitated utility access
portals. Location drawings will be provided by the city for
the Contractor's use.
4. Pavement Replacement if necessary will be the responsibility
of the contractor as part of the unit price of utility access
portal rehabilitation. See construction drawing index
attached to these specifications for details of pavement
replacement. Repair of broken sprinkler systems will also be
included in unit cost of rostoration.
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5~ utility relocation(s) if necessary will be done by others.
6. ,The city reserves the ,option to add and/or omit particular
utility access portals from those described in the attached
list and to direct the order of utility access portal
rehabilitation. The contractor may at his discretion choose
not to perform any particular additional work which he
believes to be aberrantly difficult, dangerous, or ,not in
keeping with the character of the known work in this contract.
It will not be the intention of the city to call the
Contractor to town for one or two utility access portals at a
time. Scheduling of any additional utility access portal work
will be worked out with the Contractor's presence 'in the local
vicinity and,the Contractor's current work commitments.
7. The 'Contractor must be familiar with and have sufficient
'experience with ,the materials to be used for utility access
portal rehabilitation. For coating materials, the contractor
, must be certified or recommended as experienced and fully
,capable for this work by the material supplier or license
,holder of the material(s) system being used. The city may
require proof of this certification prior to recommendation of
award of bid. The city reserves full discretion to determine
if the Contractor has the ability to successfully accomplish
the project for the City using the materials system bid.
In preparing the bid the Contractor is to state which specific
material system is to be used in the utility access portal
rehabilitation. The contractor will not be allowed to change
material system after the bid unless sufficient reason is
approved by the city.
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'SCOPE OF WORK CONTINUED:'
8.
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9. Contractor is to take every necessary precaution to protect
the work, the workers and the public from harm at all work
locations. Work is to conform to the requirements of OSHA.
10. The Contractor is to be aware that the city cannot provide
overtime inspection of work unless the Contractor provides
payment for the city's inspectors. In general work, which must
be immediately inspected should be performed during normal
work hours. '
I
11. The Contractor is responsible for all necessary bypass
operations, including pumping, as may be necessary to complete
the work. The cost is to be included in the unit price of
utility access portal rehabilitation~' Particular care must be
exhibited and taken by the Contractor to prevent any foreign
materials from entering the sanitary or storm systems.
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Contractor shall at all times, keep the premises free of
",accumulated wasted materials, rubbish or other debris caused
by his work. Debris disposal is the. responsibility of, the
~ontractor. W~en adjacent property is affected, or endangered
by ..any work done under ,this contract, 'it ~shall be the
re'sponsibility of the contrac~or to' take, \o1hatover, steps are
n~cessary to prote6t 'th~ adjacent property and: notify the
Enginee~ing Division. '
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13.
progress meetings may
Engin~er to discus~
diff icul tie,s.
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be called on occasion by the project
,the progress of the work' at, 'any
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UTILITY ACCESS PORTALS LISTED BELOW ARE IN NEED OF REPAIR OR REPLACEMENT
SANIT1\RY
.
DEPTH
8'
10'
5'
5'
6'
5'
21' ,
DEPTH
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6'
6'
,15'
. 10.'
,- \ 6'
9'
- 12'
,
- 8 "
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6'
6'
6 '
4 '
4 '
4 '
.. 4'
3.51
4.5'
4 '
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DIAMETER,
, STORM
Park and Myrtle South side
Court and osceola
Edenville and Druid Road
Waverly Way and Park street
Missouri Ave. & Palm Bluff S.E. Cor.
Palm Bluff and'Madison Avenue
West End of Turner st. at'Bay
4811
46"
, 48"
48"
, 48"
36"
60"
. ;
DIAMETER'
, I
902 , Palm Bluff.
':600 Franklin
Vine and Maple ,
7'03 Myrtle
. .
Oak and Turner. ,
'Garden and Franklin
'Montclair'Park
910 Jurgens street
1900 Oruid Road'
400 Garden Avenue
503 Garden Avenue,
1000 Wellington Avenue
600 Cleveland street -'
Barnett Bank on 'Garden'
1'100 Garden Avenue
801 ,Garden Avenue
305 Osceola Avenue
910 Pine street
909 Park street,
: Oak' & Court
1301'Bellevue Blvd.
48"
481~
48"
48'~ '
48"
40"
48" "
3611
48"
40u
40"
48"
4811
40"
4611,
4611
48"
481'
, 48"
42"
4811
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CLEARWATER CITY COMMISSION
Agenda Cover'Memorandum
11.",,,,n. ;i~~lqi-
SUBJECT: Solid Waste Complex (93-24) change Order #1
RECOMMENDATION/MOTION: Approve change Order #1 to the Solid Waste Complex (93-
24) to C.A. Oakes Construction Company, Inc. of Tampa, Florida, increasing the
contract amount by $140,100.00 for a new contract total of $1,789,574.00 and
approve an extension of 60 days from the end of the current contract or 60 days
frpm issuance of the building permit for this building, whichever is earliest,
au and that the appropriate officials be authorized to execute same.
BACKGROUND: On November 15, 1993, the city Commission of Clearwater approved the
Residential and MUlti-family Recycling Programs to be done with ,city forces.
Included in these programs was a, Recyclable Materials Processing and Marketing
Facility. On January 6, 1994, the city commission approved Commercial Recycling
for Clearwater which expanded the requirements for processing of recyclables and
included the purchase of a baling system to enhance marketability and optimize
revenues from the sale of recyclables. As a result of these decisions, a
recycling building and processing facility are to be added to the Solid Waste
Complex, now under construction at 1701 North Hercules Avenue, Clearwater.
The recycling facility will be located in that section of the Solid Waste Complex
previously designated in the certified site plan for this use. This Change Order
#1 provides for the construction of a 80' x 75' pre-engineered metal processing
building and an additional 50' x 70' loading ramp adequate to accommodate the
loading of four (4) tractor trailers simultaneously. The foundation for the
baler operation is included lo,ithin the 'building. C.A. Oakes Construction
Company, Inc. (contractor constructing the Solid Waste Complex) has submitted a
proposal of $14.75 per square foot (including the loading dock) to design and
construct this facility for a total of $140,100. The Public Works Department has
determined this square foot cost ($14.75) to be highly competitive. Construction
by C.A. ,Oakes will ,assure complete integration into the complex and provide for
the earliest completion and placement into operation of the recycling facility.
Funding for this construction was included in the Residential and MUlti-family
recycling proforma statements as an initial internal loan. The first quarter and
mid-year, FY1993/94, Budget Amendments will provide funds to the Recycling
Building capital improvement project and establish these new enterprises.
I R..;~", by, d-. ~
I
Originating DCPj. I Costs: 5140.100.00 commission Action
Legal Public ~orks/Engineeri I (Current FY) 5140,100.00 Approved
Budget c:=~~ I User ocpt.~ -z1 I Funding Source: Approved
I .m. , I w/conditlons _
Purchasing 'W/A I Utilities/Recycling Capt. I~. X
Denied
I Rls~ Hgmt. Il/A I Advcr t i sed: I Operating
I I Cont'd to
CIS ilIA I Date: I Other
tJfh/ I I
I ACM I Paper:
I Appropriation Code(s): A ttachlhCflts:
I Other --.,1 I
HIA {\r ~ 1 Hot required iliA
I 315-96802-563600-534-000 Change Order 111
I Subnitted by: I Affected parties I Proposal dated 01/19/94
Ci$a~ I notified ! Drawing proposed building
location drawing
I Not required ilIA
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CONTRACT CHANGE ORDER NUMDER: 1
DATE:
, Januarv 26. 1994
PROJEC~: Solid ~aste complex
CONTRACTOR: C.A. Oakes construction Co.
14409 N. Nebraska Avenue
Tampa, Florida 33613
PROJECT NUMBER:
DATE OF CO~TRACT:
93-24
11/04/93
CODE: 315-96802 -563600-534 -000
SCOPE OF CHANGE: THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT
~DDITIONAL ITEMS:
Item #35 - Recycling Building
1 Lump Sum @ $140,100.00 = $140,100.00
TOTAL ADDITIONAL ITEMS $140,100.00
I, ~
Contract time extension of 60 days from end of current contract or 60 days
from issuance of building permit for this building, whichever is least.
STATEMENT OF CONT~\CT AMOUNT
ACCEPTED BY:
original Contract
Change Order #1
$1,649,474.00
+ 140,100.00
$1,7'89,574.00
C.A. OAKES CONSTRUCTION COMF}U~Y, INC.
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Ne~ Contract Amount
By: ~(SE"LI. I
Rona I _ oai) I ns ~ :1:"(.ve V I ~ti-:":: r'e.::l j dent
Date:
/-2/3-.94
~ita Garvey
Mayor-commissioner
.1
CJ.ty Attorney
form & correctness)
Recommended by:
.~;n, 21'~..~h./1 .
Robert M. Brumback, Assistant,
Director Public Works/utilities
ATTEST:
CITY OF CLEARWATER, in
PINELLAS COUNTY, FLORIDA
cynthia E. Goudeau,
city Clerk
El~zabeth M. Deptula,
Interim city Manager
Date:
lolhlro,au
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, CITY OF CLEAIlWA1E1l
ENGlNf.EftlUG OEPARlt:,mL~__
C.A.OAKE'S
CO~STn UC;I~I(~j'N"COMPAN'Y ,INC.
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January 19, .1994
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Mr. Glen Bahnick
city of Clearwater
10 S.Missouri Ave.
Clearwater, 'FL 34618
,Reference: proposal for :Recycling Building
Dear Mr. Bahnick: ,
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'W~ propose to design and construct a 80; x: 75~ x 20' clear
pre-engineered metal building as follows:
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3 Bays @ 25'
611 concrete slab, reinforced W/ #4
190 LF of 10" thick retaining wall
Truck dock io' x 50' x 6" thick WI
140 LF, x 3' 6" high retaining wall
Four dock levelers with angle iron
32 pipe bollards
Bailer pit a' x 16' x 4'
75 LF of'trench drain
1050 gallon oil separator
"Cantol" flo'or sealer'
,A~l 'structural steel to be painted
Electrical work to include:
1 8 circuit panel 1 PH 3W MLO N-32
1 50 AMP 1 PH 3W feeder
6 - 400 WATT metal halide high bay lights
6 Weatherproof receptacles
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rebar @ 12" D.C. E.W.
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#4 rebar @ 1211 D.C. E.W.
fence' '
,frames
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14409 N. NEBRASKA AVE,
TAM PA. 1'1. 33613.2226
(813) 972.3922
FAX (813) 977-1253
Slllh~ C"crtilit'lIlc ("CiClll121 II?
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COST BREAKDOWN
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slt~work
Concrete Approx 270'CY
~~~-Engineered Building,
'Roof Insulation '
..' Floor Sealer
Pipe ,':Bollards
Painting
Fence 140LF
Dock Leveler'Frames
"Dock I.Jevelers '4 Each'
"Electrical Work
Design Fee
"
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$ 6,000
51 ,777
,:33,563'
,2,70,0
1,300'
4;800
1,5QOJ
1,40q
1,000
1~;26B,
3,781
4.000
$125',089 '
.15.011
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TOTAL
$140,'100
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, .= Buildings
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PORTAL BRACING
BRACING
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The standard procedure to transfer longitudinal wind/seismIc forces Irom Ihe eave line 10 "
. the roundallon,is to utilize diaphragm aclion of l~e wall sheeling and/or provide "~" fod (or
cable) bracing in Ihe side walls, Should building requirements preclude the use of Ihe standard
procedure, Ceca Buildings provide two altern ale methods of bracing; one of whIch is
a Portal Frame system: '
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"X" BRACING IN
Pt:ANE OF ROOF
(IF REQUIRED)
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PORTAL BRACING
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This system consists of rigid frames in the side wall located between Primary Frames. The
Porlal Frame rafter is horizontal, with its top located i 'a" below eave height. All members 01
the Porlal Frame are prismalic..and are made of hal-rolled beam or welded-up H se,clions, '
The number of Portal Frames provided in any side wall will be as required by design, Portal
'Frames may be located only in bays having "X" bracing'in the roof (as illustrated) and/or
, in other bays as necessary 10 provide sufficient longiludinal bracing, The slructural design
01 Porlal Frames is based on a rigid connection between Portal columns and rafter and a
,pinned columnbase condition, .
.. . I .
Porlal Bracing is designed to carry the entire longitudinal wind/s~ismic eave line load without
sharing any ollhis load with any other bracing system.', '
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CITY OF CLEARWATER
,
Interdepartment Correspondence Sheet
FROM:
, ~
" Betty Deptula, Interim City Manager y
Robert M, Brumbac~, Assistant Director ot PW/UtiHtiesrtf yI" ,
William C. Baker, Interim Assistant City Manager
Peter J. Yauch, Acting Public Works Director
Gary A. Johnson, Public Works 'Project Coordinator
James V. Maglio, Solid Waste Superintendent
. Glen Bahnick, Public Works Civil Engineer II
TO:
COPIES:
SUBJECT: SOLID WASTE COMPLEX CHANGE ORDER
, .
DATE:
February 14, 1994
The purpose of this memorandum is to provide backup information for the change
order to' the Solid Waste Complex which authorizes construction of the recycling
building.
, ,
The certified site plan for the Solid Waste complex included a proposed location for
a recycling building. The building was only proposed because the City had decided
to bid out the recycling program and we were not sure that we would be doing
recycling or the processing of recyclables. When we won the bid and the Citywide
, recycling programs were approved, we had Engineering finalize a design for the
recycling building and estimate, what they felt would be, a reasonable cost tor the
construction. Engineering also inquired of C.A. Oakes, the' contractor currently
building the Solid Waste,Complex, as to whether or not a recycling building could be
incorporated in the present project without creating delays or interfering with the Solid
Waste Complex construction. C.A. Oakes stated that they could include the recycling
building in the Solid Waste Complex without difficulty and provided a design. They'
stated that, if we would provide them a change order, they would immediately
integrate the scheduling of the recycling building into the various processes of
construction within the complex, such as, site preparation, utilities installation,
drainage, etc.
They estimated the cost of the building to be $149,000. Our Engineering section
examined their estimate and with some discussion of costs, materials, etc., got the
estimate revised to $140,100" That estimate was in line with our engineering
estimate. The design of the building presented by C.A. Oakes was excellent and, in
the opinion of the Engineering Division, one which could be readily integrated into
l'
I'
I , ,
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J(.e, - II
Page ,2 '
,Memo to Betty M. Deptula
Interim' City Manager
Subject: Solid Waste Change Order
February 14, 1994
(continued)
the overall site construction with minimum difficulty and/or loss of time. Engineering
recommeflded that we accept the estimate of e.A. Oakes and developed the change
order.
Having C.A. Oakes build the recycling building has a number of advantages. First,
there'is no way that the recycling building construction can interfere with or delay the
construction of the Solid Waste Complex. C.A. Oakes, as general contractor, can,
integrate all aspects of the recycling building construction into the overall complex
construction using their own subcontractors without any interference or delays from
any outside organizations. In addition, C.A. Oakes can purchase the materials from
the same source that they are already obtaining other materials within the 'complex
, to, make everything look alike and continue the general the~e of the complex
throughout. By awarding the construction to C.A. Oakes on a change order,
recycling/processing. building will be completed at the earliest possible time. C.A.,
Oakes has asked for a BO-day extension after award of the change order which means
that the recycling building can be completed approximately thirty days after the rest
of the Solid Waste Complex. No delays in 'the Solid Waste project should o'ccur. The
recycling building construction should only last thirty days past the overall project.
The BO-day extension discussed in the change order simply gives C.A. Oakes
adequate time to properly construct the recycling/processing building and does not
effect the other construction deadlines in the project.
'We are pleased that C.A. Oakes will take the job and integrate it into the complex
with minimum impact on the overall construction schedule. We ,also feel that the cost
, of the recycling building, particularly in view of the fact that it includes a loading dock
for four,(4) tractor trailers simultaneously is reasonable. We are particularly delighted
t~at, by using a change order with 'the Solid Waste Complex, we will be 'able to install
the baler and start up processing of recyctables at the Solid Waste Complex sooner
than we could have had we gone to bid and undertaken the recycling building with an
outside contractor.
If you have any additional questions or if I can provide further information, please let
me know.
RM6:scm
Iwchaord.lcm
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
}~.
Item #
Hl!l!tlng DatI!
ct/;):g /9 ~
CONCRETE STORM LINE
SUBJECT: SEDIMENT BASIN IMPROVEMENTS and 24" REINFORCED
REHABILITATION. CLEARWATER COUNTRY CLUB (93-20)
RECOMMENDATION/MOTION: Award the contract for SEDIMENT BASIN IMPROVEMENTS AND 24"
REINFORCED CONCRETE STORM'L1NE REHABILITATION. CLEARWATER COUNTRY CLUB (93-20) to
S UN COAST EXCAVATING, INC. of OZONA, FLORIOA, for the sum of $111,313.00 which is the lowest most
responsive bid received in accordance with the plans and specifications,
00 and that the appropriate officials be authorized to execute same.
BACKGROUND: SEDIMENT BASIN IMPROVEMENTS: This contract includes the construction of improvements
to the sediment basin designed and constructed as part of the Stevenson Creek - Phase I Channel Improvement
project. This project contains features that will improve maintenance operations to remove sediments from the
sediment basin without damage to the fairways of the golf course. These features were stipulated in the permit
issued by the Department of Environmental Protection for the Phase I project, Bid items 1 through 1 5 total
$80,313.00 and are considered the Stevenson's Creek Improvements portion of this project.
The location for the work is on the east bank of Stevenson Creek, just south of Palmetto Street and includes the
following: the removal of sediments from the sediment basin, the installation of a 130 lineal foot aluminum sheet
pile retaining wall with concrete cap, the construction of an asphalt paved access road and ramp from Palmetto
Street to the sediment trap, and the placement of rubble rip-rap along the exposed face of the proposed wall to
. provide erosion protection. '
24" REINFORCED CONCRETE STORM LINE REHABILITATION: An existing 24" concrete pipe that drains storm
water from Drew Street to Stevenson Creek across the Clearwater Country Club Golf Course is in poor condition
structurally. This contract will include sliplining 620 lineal feet of 20" polyethylene pipe through the deteriorating
storm line" Sliplining will minimize impact to the operation of the golf course. Bid item 16 for $31,000.00 is
considered the Storm Drainage R & R portion of this project,
'All permit modification approvals have been obtained from the appropriate environmental regulatory agency,
The project is scheduled to begin on May 2, 1994 and is scheduled to be completed by July 2, 1994. The
contract time is sixty (60) calendar days.
The available balance of $2,868,497 in the Stevenson's Creek Capital Improvement project and $1,508,875 in
the Storm Drainage R & R Capital Improvement project. as of January 27, 1994, are sufficient to provide funds
for this contract. .
I Re'o'i C'oIcd by:
I Legal N/A
I Budget ~ '
Purchasing ~/A
Risk Hgmt. N/A
I DtS H/A
A CH t..J c,;.
I Other
I Subnl ttl!d by:
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I Originnting r~il~JU
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IPubllc Vorks/Englnel!rlng I
I Advertised: I
!note: 12/23}93 & 12}31}93 I
Ipaper:5t. Petersburg Timesl
II Not required II
, /.
I Affected parties I
! notified II
Not rl!qulred X
I I
315-96102'563100-539-000
315.96104-S63100-539-00Q
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I Construction Drawings
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tosts: $111.313.00
(Current FY) $111.313.00
commission Action
Approved
Funding Source:
Approved
w/condltions _____
Capt. 11T'p. X
Denied
Operating
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Cont'd to
Appropriation Codl!(s)
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Clcmwutcr City Commission
Agenda Cover Memorandum
Item tI
Hl!ct '''9 Ootc:
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SUBJECT:
Franchise Negotiations Assistance and utility Tax Compliance Review services
RECOMMENDATION/MOTION:
Award a contract for consultant services regarding franchise fee and utility tax
compliance review and negotiation assistance with Florida Power Corporation and ,
General Telephone company to Municipal Administrative services (MAS), Houston, TX,
in an amount not to exceed $118,000, in accordance with state of Florida statutes,
Chapter 287.057, section 2, Procurement of Commodities or Contractual Services by'
Competitive Sealed Proposals,
~ and that the approprlote officials be authorized to execute some.
BACKGROUND:
On November 1, 1993, an Invitation for Request for Proposals (RFP) was issued to
provide franchise fee and utility tax compliance service, and negotiation
assistance with Florida' PO\oler Corporation (FPC) and General Telephone Company
(GTE) . Three companies submitted proposals and gave presentations to the
selection committee which was composed of representatives from the Office of the
city Manager and Departments of Internal Audit and General Services.
MAS was chosen by the selection committee as their proposal was determined to be
the most advantageous to the city taking into consideration the following areas
of evaluation criteria set forth in the RFP: experience with similar projects;
ability to manage and coordinate the project involving compliance with applicable
ordinances" rules and regulations; knowledge of electric and telecommunications
management as well, as billing systems; success in negotiating telephone and
electric franchises; qualifications of key personnel; thoroughness of materials
submitted including the proposed work plan; references; proposed fees and contract
terms acceptable to the city. '
considering the complexity of franchise fee and utility tax calculations and the
difficulty in monitoring compliance, the city wishes to gain assurance ~hat
franchise fees and utility taxes paid to the City from Florida Power, General
Telephone, and other telecommunication carriers (OTe's) represent the appropriate
compensation as required in the franchise agreements and applicable laws and
ordinances. The results of the reviews \./ill be used in conjunction with
User Dept:
/ldninistrativc Services
$--
Current Fiscal Yr.
Comllission Action: I
D 'Approved _ I
D Approved w/conditions
D Denied
o Continued to:
'Reviewed by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
ACM
Other
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Costs: $ 118.000
Total
Subnlttc;~
c' HO:Z;- r
Advert iSL't!:
Date: T1/26/93 & 12/03/93
PJp>:r: TampJ Tribune, P.C,
Review
o tlOl Ilcqui red
Affected Parties
[;] /loti tll:!d
o NOl Requi red
funding Source:
o Capital hIp.
o Operating
o Othl:!r
AttllchllJl!nts:
Contract
Respondents
List of
/lppropr I at i on Code:
OtO-7000-530300-519-000
o None
o Printed on recycled pJpcr
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negotiations "of the' new franchise ,agreements, with, Florida Power and 'General
Telephone due to expire July 1996 and June 1994, r~spectively.
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MAS will complete'the comprehensive compliance audits and provide negotiation
support and direction to the city in developing new franchise' agreements with
Florida 'Power and General Telephone. '
The fees for prOfessional services are, separated into two areas. The first area
, ,provides for the performance of comprehensive 'compliance audits of GTE, FPC and
one'OTC for $50~500 in professional fees plus out-of-pocket expenses (travel and
'per diem) not to exceed $7,~00~, The second area provides for negotfation support
,al1;d direction to the city in developing new franchise ,agreements with GTE and FPC.
" ' The professional serv~ce fee fo~each' agreement includin9~uccessful nego~iation
of, the new franchise is $25,00~ plus out-of-pocket expenses (travel and per diem)
~ot to exceed $5,000 per agreement.. '
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" A mid-year budget amendment transferring $118',000 from the unappropriated retained,
'earnings of the, General Fund to the General,Fund Non-Departmental program will
.,provide ftindsfor this contract.
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CONTRACT TO PROVIDE
PROFESSIONAL CONTRACT NEGOTIATION
AND AUDITING SERVICES ,TO THE
CITY OF CLEARWATER, FLORIDA
RELATIVE 'TO FLORIDA POWER
GENERAL TELEPHONE COMPANY AND
ONE OTHER TELECOMMUNICATION CARRIERS
THIS CONTRACT I entered into thi s day of February, 1994, and
effective immediately, by and between Municipal Administrative Services, Inc.;
(herei nafter referred to as the uConsu ltant II) and City of Clearwater, a Mun,i c i pa 1
Corporation organized under the laws of the State of Florida (hereinafter
referred to as the "Cityll), WITNESSETH THAT: .
WHEREAS, the City receives certain utility tax and franchise fee revenue
'from utilities conducting operations within the City; and,
WHEREAS, the City following sound management practices desires to
renegotiate new agreements and review the correctness of the revenues as paid to
iti and,
WHEREAS, the Consultant is staffed with personnel knowledgeable and
experienced in the requirements of developing and conducting such contract
negotiations and reviews; and
WHEREAS, the City desires to engage the Consultant to conduct reviews to
ensure fair and reasonable payment of amounts due by said utilities.
NOW THEREFORE" the parties hereto mutually agree as follows:
1. Employment of Consultant. The city agrees to engage the Consultant
and the Consultant hereby agrees to perform the following services.
2. Scope of Services. The Consultant shall do, perform and carry out
in a 'good and professional manner the following services:
2.1. Perform comprehensive compliance audits of General Telephone
Company ("GTP), Florida Power Corporation ("FPCII) r and one other
selected teleconmunication carrier (1l0TCIl), (collectively referred
to as the IIC i ty IS Ut il it i es II) . MAS wi 11 perform comprehens i ve
compliance audits of the City1s Utilities to determine the degree of
compliance of the City's Utilities operations and, fiscal
administration with the current franchise agreements, municipal tax,
ordinances and applicable Florida Statute Law. These audits will
initial,ly address the most recent fiscal year-end of the 'CitYi if
warranted, these audits may be extended at the City's request for
additional years. As part of this audit, MAS will critique current
franchise agreements for improvements to be incorporated in future
franchise agreements. MAS will prepare a written report summarizing
the results of the audit including complete documentation for any
claims (financial'or other) which may result therefrom and suggested
improvements for future agreements. t~A$ wi 11 also perform a
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comprehensive franchise and,municipal tax audit of one OTC. MAS has
been provided revenue information for ~he OTC.
2.2. Provide negotiation support and direction for the City to
develop new fra,,:,chise agreements with GTE and FPC, incorporating
those areas identified in Category ,1 above and providing the City
with necessary technical and analytical data to maximize franchise
revenues and ease of franchise compliance monitoring and to
reasonably protect the City from revenue loss due to, legal,
environmental or technological changes in the industry.
"
3.
,
Time of Performance. The services to be performed hereunder by the
Consultant shall be undertaken and completed ,in such'sequence as to
assure their expeditious completion and best carry out the purposes
of the agreement, provided that, the'Consultant shall complete the
GTE audit and pre-negotiation preparation within 90 days of notice
to proceed and be prepared to assist in negotiation of the new GTE
franchise agreement on the effective date of this contract. The
remainder of the project will be started within 10 days of notice to
proceed and the required report delivered not later than 120 days
from the date of the notice to proceed, barring exigencies beyond
the control of MAS. '
4. Compensation. The City Agrees to pay the Consultant as outlined in
paragraph 12 "Payment of Services."
5. Chanoes. The City representative may, from 'time to time, require
changes in the scope of ,the serv ices of the Consu 1 tant to be
performed hereunder. Such changes which are mutually agreed upon by
and between the City and the consultant, shall be incorporated in
written amendment to this agreement. '
Services performed pursuant to an Amendment shall be billed at a
rate agreed upon by the parti~s prior to the performance of such
serv'i ces.
6. Independent contractor. The relationship of the Consultant to the
City shall be that of an independent contractor, and no principal-
agent or employer-employee relationship between the parties is
created by this Contract. By entering into this Contract with the
City, Consultant acknowledges that it will, in the performance of
its duties and under this Contract, be acting as an independent
contractor.and that no officer, agent or employee of the Consultant
will be for any purpose an employee of the City and that no officer,
agent or employee of t~e Consu 1 tant is ent it 1 ed to any of the
.benefits and privileges of a City, employee or officer under, any
provision of the statutes of the State of Florida and ordinances of
the City. The Consultant further acknowledges that it is not an
, off i cer or agent of the City and that no act i on taken by the
Consultant shall bind the City with regard to a third-party or estop
the City from asserting any defenses otherwise available to it.
2
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8.
7. Non-waiver of Powers of ReQulations. This Contract shall not be
,taken or held to imply the relinquishment or waiver by the City
of its power to make other reasonable requirements or regulations
pertaining to the subject matter hereof, and the City hereby
. expressly reserves the right to make all regulations which may be
. necessary or proper to secure the safety, welfare and accommodation
of the public.Furthe~, nothing herein contained shall constitute
a waiver of any of the requirements of the rules and regulations
~eretofore adopted by the City, including the right to make such
changes and amendments to said rules and regulations as said City
may deem to be advisable and necessary to protect the public health
and general welfare of its inhabitants.
Services and Materials to be Furnished by the City. The City shall
locally furnish the Consultant with all available necessary
information, data, and material pertinent to the execution of this
. agreement. The City shall cooperate with the Consultant in carrying
out the work herein and shall provide adequate staff for liaison
~ith the Consultant.
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9. Termi nat i on of AQreement. The City sha 11 have the right to
terminate this agreement by giving written notice to the Consultant
of such termination and specifying,the effe~tive date thereof. ,The
Consultant shall be entitled to payment for services rendered to and
accepted by the City through the effective date of the terlnination.
10. INSURANCE
10.1. General The Consultant shall not commence work under this
Contract until it has obtained all the insurance required under this
'Contract. Consultant shall be responsible for delivering to the
City the Certificate of Insurance., Consultant shall name the City
of Clearwater as an additional insured on the Certificate of
Insurance. All 'insu~ance policies shall be issued by the companies
duly licensed to write business insurance policies in the State of
Florida and rated -A- or better by A.M. Best Key Rating Guide.
Further, the City 'shall be named as an' additional insured on all
insurance policies (except Workers. Compensation). Insurance
coverage specified herein constitutes the minimum requirements and
said requirements shall in no way lessen or limit the liabil,ity of
the Consultant under the terms of ' this Contract. The Consultant
shall procure and maintain at its own cost and expense, any
additional kinds and amounts of insurance that, in its own judgment,
may be necessary for proper protection in the prosecution of its
work.
10.2. Workers' Compensation Insurance The Consultant shall
maintain, during the term of this Contract and any renewals,
Workers I Compensation Insurance on a 11 of its employees to' 'be
engaged,in work under the Contract, and shall require the same from
any subcontractors used. In the event that any class of employees
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~ngaged in hazardous work pursu~nt to .this Contract is not protected
'under the Workersl Compensatlon Statute, the. Contractor shall
provide adequate employer's ge'ncral liability insurance for the
, protectiori of employees not so protected.' .
"
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10.3. Comprehensive General Liabilitv Insurance The Consultant
shall procure and shall maintain during the term of this Contract
and any renewals Public Liability, and Property Damage Insurance in
an ,amou~t not less than $1,000.000 combined single limit coverage
for bodily injury, death and property damage (except automobile).
10.4. Automobile Insurance The Consultant shall procure and
ma i nta in, ' dur i ng the term of this Contract and any rehewa 1 s i
Comprehensive Automobile Liability Insurance in an amount not less
than $1,000,000 combined single limit coverage for ~odily injury,
death, and property damage (automobile).
10.5. Excess Umbrella Liability The Consultant shall procure and
maintain, ~uring the term of this Contract and ~ny renewals, Excess
Umbrella Liability Insurance in an amount not less than $1,000,000
, coverage ,in excess of Automobile and Bodi 1y Injury/Property Damage
coverages.
10.6. Scope of Insurance The insurance required under the above
,paragraphs sha 11 pro\'i de adequate protection f.or the Consu ltant
against damage claims which may arise from operations under this
Contract, whether such operations be by the insured or by anyone
directly or indirectly employed by the insured. The City shall :be
named as an insured on a 11 of Consu 1tant IS insurance po 1 i c i es
provided for herein.
~~ .
10.7. INSURANCE OF THE CONSULTANT PRIMARY
The Consultant's required coverage shall be considered primary, and
all other insurance shall be considered as excess, over 'and above
the Consultant1s coverage. The Consultant's policies of coverage
wi 11 be cons i dered p'rimary as re 1 ates to a 11 prov i s ions of the
Contract. '
10.8. LOSS CONTROL AND SAFETY
The ,Consu 1 tan t. sha 11 reta i n contro lover its emp 1 oyees , agents,
servants and subcontractors, as well as control over its invitees,
and its activities on and about the subject premises and the manner
in which such activities shall ,be undertaken and to that end, the
Consultant shall not be deemed to be an agent of the City.
Precaution shall be exercised at all times by the Consultant for the
protection of all persons, including employees, and property. The
Consultant shall make special effort to detect hazards and shall
take prompt action where loss control/safety measures should
reasonably be expected.
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11.
'10.9. HOLD HARMLESS ,
The Consultant shall hold harmless 'and indemnify the City of
Clearwater; its subsidiaries or affil iates, elected and appointed
officials, employees, volunteers, 'representatives and agents from
any and all claims, suits, actions, damages liability and expenses
in "connect ion with copyright vio lat ions, trade secrets, loss of
life, bodily or personal injury, or property damage, including loss
or use thereof, directly or indirectly caused by, resulting from,
arising out, of or occurring in connection with the performance of
this Contract, whether arising solely out of the negligence of the
Consultant or not. The Consultant's ob1igation shall not be limited
by, or in any way to,:any insurance coverage or by any provision in
or 'exclusion or omission from <~ny policy of insurance.
Information and Reports. The Consultant shall, at such time and in
such form as the City may require, furnish such periodic reports
conc~rning the status of the project, such statements, certificates"
,approvals and copies of, proposed and executed plans and claims and
other' information relative to the project as may be requested by the
City. '
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, 12. Pavrnent for Services.
12.1. Perform comprehensive compliance audits of' GTE. FPC. and one
OTC. (OTC being one other telecommunication carrier which the City
selects to be audited for franchise and municipal tax compliance
purposes.) '.
GTE - the cost for a one year comprehensive franchise compl iance
audit of GTE is estimated to require approximately 200 man-
hours. The fee for this audit will not exceed'$22,OOO plus
out-of-~ocket travel and per diem expenses.
FPC - the cost for ~ one year comprehensive franchise compliance
audit of FPC is estimated to require approximately 140 man-
hours. The fee for this audit will not exceed $16,000 plus
out-of-pocket travel and per diem expenses.
OTC - the cost for a one year comprehensive franchise compliance
audit of the selected aTC is estimated to' require approximately
120 manhours. The fee for this audit will not exceed $12,500
plus out-of-pocket travel and per diem expenses.
The total cost of the City for the above auditing,services is as follows:
Not to Exceed
Utility Manhours Professional Fees expenses' Total Cost
GTE
FPC
OTe:
200
140
120
$22,000
16.000
12,500
$50,500
$2,500
2,500
2.500
$7,500
$24,500
18,500
15.000
$58,000
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12.2.'Out-of-pocket expenses. MAS will be reimbursed for out-of-
pocket travel and per diem expenses based on the following not ,to
exceed guidelines:
Hotel
Car Rental
Other
$85.00 per day
85.00 per day, inc1u'sive
of, insurance .
35.00 per day
400.00 round trip
Houston/Tampa
15.00
..
Meals
Airfare
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,12.3:' Provide neqotiation support and direction for the.Citv to
, develop new franchise aqreements with GTE and FPC. The cost for:to
complete the scope of services required for a successful negotiation,
of the City's anticipated new franchise agreements with GTE and FPC
is' $25,000 per franchise agreement. This. estimate is, based on an
estimated manhour requirement of MAS personnel of 120 hours and
legal consultation of 50 hours. Expenses for'this project will be
based on actual but will not exceed $5,000 per franchise agreement
and wi'll be reimbursed per item as set forth in paragraph'12.2
, above.' ,
. ",\
13. Notices. Any notices, bills, invoices, or repo~ts required by this
agreement shall be sufficient if sent by the parties in the United
States mail, postage paid returned receipt requested, to the
addresses~noted below: '
Elizabeth M. Deptula'
Interim ~ity Manager'
City of Clearwater
112 S. Osceola Avenue
Clearwater, Florida 34616
Mr. George T. White
President, Municipal Administrative
, Services, Inc.
10103 Fondren, ,Su He 350
Houston, Texas 77096
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,14. Forum. This agreement ,shall be' governed' by ,and construed in,
" accordance with the laws of the State of Florida. Venue .'shall lje
Pinellas County.' ,
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, IN WITNESS WHEREOF, the City and the COl'Jsultant ,have executed .this
,agreement as,of,the date first written' above.
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, Attest:'
.\
ctTY OF CLEARWATER, FLORIDA'
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BY:
: :.' T'. . ~ I.
. "Cynthia E. Goudeau,
City'Clerk
Mayor,
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BY:,
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City Manager.
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APPROVED AS'TO FORM~,
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, ,MUNICIPAL' ADMINISTRATIVE,
.. SERVICES, INC.
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, BY:
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George T; White, Presiden;
',' 'City Attorney,
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ATTEST:
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Corporate Secretary
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Sill-r-tARy OF RFP 40-94:. FRANCHISE lITILITY TA.X ,COHPLIA1'1CE REVIEI-1'
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RESPONSES :
Has ,
1010~ Fondren, Sui te 350 .
. HO!Jston, Texas 77096
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ATCS
. 7337 Aloma Avenue, Suite 200
Winter Park, Florida '32792
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'Harper, VanScoik
2111 Drew.'Street
Cleanvater, Florida 34618
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, 'NO BID RESPONSES:
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, Concannon Gallagher
'St. Petersburg, Florida 33702
Ernes t Young ,
,Tampa, Florida 33601
KPMG Peat Mal:\vick ' ,
St. Pe,tersburg, ,Florida, '33701
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Do Not Offer Servic'e
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Do Not Offer 'Product
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Conflict of Interest,
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Arthur Anderson & Company'
, ' J' Tampa, Florida 33612
Schedule ~{ill Not. Pe1:mi t.
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NO RESPONSE:
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BUrrmer & Rogers, P.A..
Apopka, ~lorida 32704
Frank J. ,\{anemaker , ,
Tampa,' Florida
Oliver & Co. '
18 N. Broad St'. :
BrooksViile, FL 34601
Coopers & Lybrand
101 E. Kennedy Blvd.
Tampa, FL 33602 ,,'
Daily & Tsagaris
2555, En.terprise Road
Clearwater, FL 34623 '
Schedule t{ill Not Permit
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Unable To Contact
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Schedule Will Not Permit
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Conflict of interest
Do'not remember'receiving
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Cleruw:ller City Commission
Agenda Cover Memorandum
Itl!m tI
Meeting Oate~
d-1d-8/t'l
SUBJEC~: DECLARATION OF INTENT TO REIMBURSE CERTAIN GAS SYSTEM CAPITAL
IMPROVEMENTS REGARDING SYSTEM EXPANSION WITH PROCEEDS OF FUTURE TAX-EXEMPT BOND
ISSUE,
I If.
RECOMMENDATION/MOTION: ADOPT RESOLUTION NO. 94-21 DECLARING INTENT OF THE CITY
TO BE REIMBURSED FROM PROCEEDS OF A FUTURE TAX-EXEMPT BOND ISSUE FOR CAPITAL
IMPROVEMENT COSTS INCLUDING ENGINEERING WORK REGARDING THE POTENTIAL EXPANSION
OF THE GAS SYSTEM IN AREAS OF PINELLAS COUNTY AND PASCO COUNTY
~ and that the appropriate officials be authorized to execute some.
BACKGROUND: The City has approved a plan to expand the Clearwater Gas System
in pinellas County and Pasco county. This project consists of expansion in'
these two counties as well as a marketing effort. It is anticipated that a
bond issue ,of $12 million will be sold during the second quarter of FY 93/94 to
finance this project. To date only eng~neering work has been done regarding
the expansion into Pasco County. system extension work is on hold pending
approval of the appropriate interlocal agreements. Customer demand and
scheduled road work has required that work in Pinellas County proceed. The
Commission has approved several agenda items covering work and material for the
project. It was stated in the approved agenda items that monies for these
expenses were originally included in the FY 93/94 budget to be funded by a Gas
System Expansion Bond issue and that the transfer of Gas revenue for these
expenses was in effect a loan from the city's cash pool, and was anticipated to
be an interim solution, as these monies will be reimbursed to the Gas Fund once
the new bond monies are available and the Gas System Bond Funds are
established.
We have been informed by bond counsel that a formal "declaration of official
intent.. to reimburse the Gas Fund from the bond issue proceeds is necessary.
Therefore this resolution is being presented for Commission approval.
=G::
ilIA
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'-'I'Yl..c
Costs:
iliA
Total
COI1fIII 55 i on Act ion:
D Approvcd
D Approvcd w/conditlons
o Dcnled
D Cont inued to:
Reviewed by:
legDI
Budget
Purchasing
Risk Mgmt.
CIS
ACH
Other
Orlginllting Dept:
00115
User Dcpt:
Current Fiscal Yr,
SWni ttcd by:
C' ~n1::
Adv(!rtiscd~
DiltC:
Pilpcr:
D Not Requi red
Affected Parties
o NOtificd
D Not Rcqu; red
fundin!l Source:
D Cnpi till IIl:p.
o Operot ing
o Other
MtDchlllcots:
list of Agenda Itcms
Refcrcncl!d nnd Rcsolutlon
tI
^pproprinticn Code:
o None
'. ,
RESOLUTION NO. 94-21
A RESOLUTION, OF TilE CITY OF. CLEARWATER,
FLORIDA ESTABLISHING ITS 'INTENT. TO REIMBURSE
CERTAIN PROJECT COSTS INCURRED WITH, PROCEEDS
OF FUTURE TAX-EXEMPT FINANCING; PROVIDING
CERTAIN OTHER Ml\TTERS IN CONNECTION THEREWITH;
AND PROVIDING AN 'EFFECTIVE DATE.
WHEREAS, the City' Commission of the city of' Clearwater,
'Florida (the II Issuer") has determined that the need exists to
construct certain capital improvements ?onsisting of the purchase
and i~stallation of gas pipeline equipmen~, additional pipelines
and related.facilities and equipment within the current service
,
area of the Issuer'f!i gas' system (the "System"), together with
engineering work regarding the potential expansion of the System to
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serve additional areas in pinellas County and Pasco County, Florida
(collectively, the "Project");
NOW, THEREFORE,' BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA THAT:
. .
SECTION 1. AUTHORITY., This Resolution (hereinafter called
the "Resolution") is adopted pursuant to the provisions of t.he
Florida Consti~ution, Chapter 166, Florida statutes, and other
applicable provisions of law.
SECTION 2. DECLARATION OF INTENT. The Issuer hereby expresses
its intention to be reimbursed from proce'eds of a future tax-exempt
financing for capital expenditures to' be paid by the Issuer,. in
connection with' the construction of the Project.
Pending
reimbursement, the Issuer expects to use funds on deposit in the
capital Improvement Fund maintained in the System enterpri~efund
and funded from rovenues of the System to pay costs of the Project.
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It is not reas~nably expectad that the ,total amount of debt to be
in~urred by the Issuer to reimburse itself for expenditures paid
with respect to the Project will exceed $14,000,000.
This
Resolution is intended to constitute a "declaration, of official
intent" within the meaning of section 1.103-18 of the Income Tax
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, Regulations.
SECTION 3. SEVERABILITY. If anyone or more of the provisions
of this Resolution 'shall for any reason be held illegal or invalid,
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such iliegality or invalidity shall not affect any other proylsion
, of this Resolution, bu~ this Resolution shall be construed and
enf.orced as if such illegal or, invalid provision had not been
contained therein.
.
SECTION 4~ REPEALING CLAUSE. All resolutions or orders and
parts thereof in conflict herewith to the extent of such conflicts,
are 'hereby superseded and repealed.
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SECTION 5. EFFEC'l'IVE DATE. This resolution shall take effect
immediately upon its adoption.
Passed and adopted by the city commission of the' city of
Clearwater, Florida, this day of. , 1994.
(SEAL) ,
By:
Hayor
. ATTEST: '
city Clerk
Approved as to'form, and
correctness:
city Attorney
Clearwatcr City commission
Agenda Cover Mcmorandum
15.
Meeting Date:
~/~/7'f
SUBJECT:
Workshee,ts for Alcoholic Beverage Issues.
RECOMMENDA TION/MOTION:
Review attached Alcoholic Beverages Issue Worksheets and provide direction to staff.
[J and that the ~ppropri~te officials be ~uthorizcd to execute saffiC.
BACKGROUND: ,
Staff is ready to prepare a comprehensive revision to the City's alcoholic beverage regulations but we
need final guidance from the Commission in order ,to develop the ordinance. The attached Alcoholic
Beverage Issue Worksheets have been devel~ped to elicit Commission direction regarding 12 key issues.
At the Commission meeting, staff will go over each worksheet with the Commission in order to cleady
ascertain the appropriate direction to take in formulating the ordinance. If there are other issues that
the Commission would like to 'address, staff will be ready to receive direction in those areas as well.
After the worksession, staff will develop an ordinance in keeping with Commission direction.
IlIvlawsd b~:
legal
Budget
Purchasing
Risk Hgmt.
ClS
ACM
Other
~
N/A
N/A
N/A
Hfl,
= --11 ,I.,.IZ-
N/A
O,tginll'inll Dill':
CENTRAL PERMITTING
Cll''':
..11!JA
Total
Comlllllllon Action:
[) Approved
[) Approved w/condi t I on!l
[) Denied
[) Continued to:
Un, Depl:
$
Current Fiscal Yr.
j,'')
Advertilld:
Date:
Paper:
~ Not Requ; red
Alflct.d Pardn
o Notified
~ Not Requi red
Funding Source:
o Copi ta I Imp.
o Operating
o Other
A ltuhm,nu:
ALCOHOLIC BEVERAGE ISSUE
\lORKSHEETS
Submitted by:
Ci onflfi
ApproprllltlDn Code:
[) None
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,.~ Printed on recyc e popcr
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
/6.
Item N
Heetlng Date
SUBJECT: street Name Change
~/~8/T'f
RECOMMENDATION/MOTION: Approve the street name change of Harborage court to
Marina ,Del Rey Court and pass and adopt Resolution No. 94-18,
~ and that t?e appropriate officials be authorized to execute same.
BACKGROUND: Harborage Court is a private road located on the South end of Sand
Key. It' has been requested' by the applicant to change the street name of,
Harborage Court to Marina Del Ray Court. At their annual meeting on November 18, .
1993, the Condo Association of Marina Del Rey, Unit "Bt! voted and passed (32 for
and 16 opposed) to change the street name as requested.. '
The units'that are 'located within The Harbor condominiums are all,addressed off
,of Gulf 'Boulevard and their mailing~is not affected by this street name change.
The Post Office has reviewed this request and has,no objections.
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Revi cwcd by:
'I legal
Budget
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'OrigiMting Dept. I
Publ!c \Jori!'fjfrln~ I
U~er Dept. I
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Advertised; I
Dote: O~/17 & 02/24/94 I
Paper: Tampa Tribune I
Not r~Guircd I
Affected portle~ I
notiried Yes I
Not required
Commission Action
NIA
Funding Source:
Approved
Approved
w/condlticns _____
Den! ed
Purchasing N/A
Risk Hgmt. N/A
015 ' N/A
Copt. 1/rfI.
Operating
Other
Cont1d to
ACH
I Other
':~~
N/A
Approp~iDtion Code(s)
N/A
Attachments:
N/A
Resolution 94-16
Processing Sheet:
Letter from Post Offie
S INMCIlOI AI;
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S T R'E E T N 'A ME' C H A N G E
PRO C E S SIN G SHE E T
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" PLEASE REVIEW' THIS PROPOSED STREET NAME CHANGE AND INDICATE YOUR COMMENTS,
BELOW:
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CHANGE FROM:
HARBORAGE COURT
, TO:,
MARINA DEL RAY COURT
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,REFERENCE ATLAS SHEET NO 311BI K-~ SECTION~TOWNSHIP 29S RANGE 15E
"
'1. ' ENGINEERING DIVISION: .,.... . /' " "
REVIEWED BY:G?C\. VV\a.A--I APPROVED BY:'''~/~-'(3 ~ DATE: /- 6'-7~
COMMENTS: Harbo~age Court is a private road ocat a n the South end of
Sand Key. It has be,en req1;lested bye' naging, Agent, , Robert
Reinhardt, with Resource Property Management for Marina Del Rey
condom1nium, to change the street name of Harborage court to Marina Del
Rey Court. On November 18, 199J~ the Condo Association of Marina Del
, Rey,' unit liB" voted and passed (, J 2 for and 16 opposed )' to change the
street name as requested at their, annual meeting 'on November 18, 1993.'
TRANSPORTATION GROUP:~' 'f . '
REVIEWED AND APPROVED B~: \' 'Q...~ D1\TE: \ /b(eit
COMMENTS:' . I \
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CENTRAL PERMITTING:
REVIEWED BY:' e4J.-.~
COMMENTS:
N l) ~ .....-rA-(-c:::r
APPROVED BY:,
~OL
DATE:, dl..07- 1 r
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BUILDING INSPECTION: ~/~
REVIEWED AND APPROVED By:~6(.~
COMMENTS:
, \JClJ.JE
DATE: l~o/q~'
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5.
SANITA'flON' DIVISION:
REVIEWED BY:
COMr1ENTS:
APPROVED BY: 7.e:/}1. 1()~~__'UDA'rE:' 11'/(7,'/
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GAS DEPARTMEW;:
REVIEWED By.:/{tI4r O!Srf...i/t
COMMENTS:' ,
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^PPRO~ED' DY ;;<JYd;Sr~e...,
,DATE: '/13/94
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FIRE OEP1\RTMENT:
REVIE\'1ED ,BY: ,
COMMENTS:
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,DATE :,,1/11//1'
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POLICE DEPARTMENT:, ' /)/ JJI ~ ' " '
REVIEWED, AND' APPROVED BY: Iv{" ~' ~o-i.../
(:OMMENTS:' ". '0
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DATE,: J/J Li/re..{ ,
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COMMENTS: /--
No (."OMt1 ~fJ7 j aI!..' ooJ(;cTto s. "
. DATE:, i~ ILl - q:i ',', '
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A ' N/^ ' N/A
ADVERTISING D TE:. . __,_._, ' AND
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, 'COMMISSION ACTION: ----AppROVlm----CoWrINUED----TABLED----DENIED--.:..-.
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ORDINANCE NO. DATE OF ADOPTION
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REtORDED INO. R. BOOK:' PAGE:
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LETTER TO ,PROPER'l'Y OHNRH ^DVJS1NG COHPIJE'l'JON OF VACATION
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VACATION CARD
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SHEET 2 OF 2,
REVISED 11/90,
STREETNA. DDM , '.
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RESOURCE
PROPERTY MANAGEMENT'
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Decel"ibsr, 7 ~ 1993'
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,Mr. Baker
Dir~~tor of Public Woiks
',P.O., ,Box 4748 -
Clearwater, ~L 34~18-4748
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R~:' Street name change ,for Marina Del key'
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Dear Mr. Baker, ,
, 01'1 November '18, 1993, the, homeowners of Marina' Del Hey
voted by a, wide majority to change thestree~ name fr6m',
I Harborage Court to Marina Del Ray. Therefore, t~isletter
, will serve as a formal request to initiate thiRBction. '
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If there is a'nything that needs to he done p,1ease'do'
not hesitate, to contact me at Resource Property Milriaoement.
I am the managing ageryt for Marina Del Ray.
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Sincerely,
~~~~ectors
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Robert Reinhardt" LCAH
Managing agent
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.Tlie. one sour.ce fQr all YOllr property I1w11agen1erit lle~(!s.
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160/ Easlllay Drive t l.argo, Flurida 341N I t 81,'{.5H /.:Ni(i:!
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HQ~ina,OAI Rey~ Urilt n, at Sond Key Condo. AARoa., Ino.
'AnnuRl MQGtinq Minutes
November 18, 1993
'Pranident l,nrry Swift C':nJled the meetinq to order at 7:J(J.
P.M. and nnnounned that a'quarum wasestabliahed with 40
pl\lFl ClwraerA rRpreAented in parRon or by proxy.
R. BlwAJJ ,motIon, seconded by P. Moyer to aOcApt minutflH of
lant meetlnQ aA reoordad. Motion carriad.
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l~Hnc1BO!lllA CQ.mmll: tee ,fLa.nQ.r...t - I-'h i 1 Moyer
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.r!.r~ltl den t~ fI R~P'.Qtl
NAW delinquent account policy iB working weJl.
Raooverad $6,200. out of $9000. '+ by leoally purBuin~
ownorR in California. '
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LandRcape project from last aBRe~6ment delayad due to
1 rmq comm ~ t. tee' de Ii bara t1 on, aearah for conRU I t'.i.n t and
pr.ohlems of c:ontrooto:r.. 'l'hBnkAd commi ttee fOJ~ ,1011(1
hnr.d and diligent affort.
Thanked owners for positive reoponRR to claRn up of
~nnividual units.
Thanked ownera for good responAA to survey.
n~quQRted owners assistance in ~olioino p~u~ or@~ to,
prevent further tilmpering ancl vandnlism.
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Very positlvA, out of 72 units laRa than a dozen eVAn
showed avldence of minor exte~nal connern and 2 may
hnvR dry air termites. Racommended eaoh building
appoint their own reaponsihla party and take what
oorrehtive actJon may be necessary on a bUilding by
buildinq basis.
f.l nfl n n 1 01 ,_~~.en.Qtl
1993 Axpensea trackinu hudgRl well, except Dp~rox.
$11,000 s1"n and landsaap~ damage due to Marnh 13, 1993
No Name Alorm. Thin i~ balBncAo by a aavings of
upprox. $11,OOn ill budgatad watering dOSts thanks to
,Hon Reinhardt and RPM B)(trn .effor.ts in controllinq thi:l
apr.lnxlRr~ by hand,
1993 cash on hnnd $41,615 plus $21,~Ja for Innd~c:apA
DGSt1f1llment.
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\=lh 11 MCJyer thanked owners fo]'~, pi'! 1:' i snca po 1 nU ng on t.
: t\ml~ takAn to obtain oonr.ultant, and devAlop projent.
~on91der'nu 20 speoialfactor~ to our tropina) cJlmal~.
'Projeot was d~aorihad.
&.o(':i aL.Commi t t.Ae R.J3nort .. ,lo-Anna Uenwnl'e
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Jo-Anne "enware reporting foi Esther Wogner, nAW
ohairperAon.
Four socials i'lr~ beino pl~nn8d, one for each sanAnn.
Son,". Ray CiviO..,l\r;aooi'at.ion - Bob Ha(1ameyer
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Next' SKCA meeting December 1, 1993 at Clearwater
tiaillnq Canter.
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H~ported on undArground utilities, street light,
proposala, Jolly Trolley expanBj~n from Cahana Club t6
Glanr.water Beach Hotel.
Beoch renou~iBhmant,on schedule.
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Ev~cuation procedure to be ostablj~he~.
Communication Comm,ttse to hA COIH'llA AnderflOn.
Anno\lnced t.hn t on 1 y two owners' ran for. 2 rOfl i t i on A on the
~oord therefor.e the new direatora werAI
Htunrt. DQmon
Larry Swift
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J994 BudgAt. was presented. MotIon S. Damon, R&condAd by N.
l1:nglart to approve ~a pralianted. Motlon cnr.ried unanimously.
PrOl1Qsed name chflnOA of street from lJnrbari1qa Court to
Mnrinn Del Rey waA discussed. MotIon Lindo Oainga, AAnondad
by a. Schwartz to proceed to change nama. Corried'32 for
Finn 16 opposed.
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Proposed Qhange of Documents to provide for a master
building insuranoa polir:y covering, all bui lrlings for f.ire,
At.arm and flood. . Motion S. WhjtA, AEwonded,;J. UenwnTR for
nnnrd'to prooeed in' that diroction with final proposal nnri
c1o~ument ~hange pn~flented to ownerfi for r:onsidoration.
Carried unanimoualy. '
lL Hngemeyer. requent.eo boat: ownerfl sign \IP for i1 mut.ual
prnlAction nnd asoifltnnce progrnm. 14ist n\rnulated ~nri will
hA providen t.o all A'onArs.
Meeting adjou~nRd at apprnximntely 9:45 PM.
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United States
Postal Service
100 S BELCIIER RD
CI.EAR\oi'ATER, PI. 3/,625-9998
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December 9,' 1993
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MR BILL SHEPARD
ENGINEERING DIVISION '
CITY OF CLEARWATER
PO BOX 4748
CLEARWATER PL 34616-q746
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"Dear ~r. Shepard:'
.. This will have' reference to tel'ophollu' c~ll\',er~ati()lL 011 Decarnb't>c 7, 1,993 between
Mr. Dob Reinhart I Resource Pro'pert}', and Connie' Ulackburn, Addreus' r'1anagem~nt
,Systems Clerk, concl":!l'ning appro\'~lr of ehan~illg a ~;t'reHt name.
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Please be advised that the street name 11~IARrNA DEL REY" is acceptable by the
Clear\<1ater Post Office to replll'cc IIARBORAG~ CT. . I ,
Please send us a 'letter confil'ming that all necessary action has been taken so
that we may EoUOI" u~ Hi t,h changing our records.
Should you have any questions or need additional informatio~~ ple~se contact
Ms. Blackburn at ~G4-2947.
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Sincerely,
. ,
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Officer-i~-Charg~
'ClcarHater. P,L 3'.625-9996
,P;J3i.,!; '....~h If .I~f~::.' r~lr~JT >
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cc: C. Blackburn, AMSC1erk
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RESOLUTION NO. 94-18
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
, 'CLEARWATER, FLORIDA, RENAMING HARBORAGE COURT, LOCATED
. ON SAND 'KEY AT MARINA DEL'REY AT SAND KEY UNIT "BIl
CONDOMINIUM AND THE HARBOUR CONDOMINIUM, AS MARINA DEL
REY COURT; PROVIDING AN EFFECTIVE DATE:
WHEREAS, it has been requested by the Mar i na De 1 'Rey at Sand Key Un it UB U
Condominium Association that the name of the street known as Harborage Court in '
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Marina Del Rey.Condominium in the City of Clearwater be changed to Marina Del Rey
Court; and
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WHEREAS, the City Commission finds that the' change of the name of the
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street as requested ;s approp~iate; now, therefore,
BE IT RESOLVED BY THE CITY,COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA: . '
'Section 1. H~rborage Court, located in The Harbour Condominium and Marina
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Del Rey at Sand Key Unit uBu Condominium, according to the'maps or plats thereof
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as recorded in Plat Book 39, Page 56; and Plat Book 81, Page 54. respectively,
of the public records of Pine'llas County, Florida, is hereby renamed Marina Del
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Rey Court. '
'Section 2. The City Clerk is hereby directed to record this resolution in
the public r~cords of Pinellas County, Florida.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
1994.
. Attest: .
Rita Garvey
Mayor-Commissioner
. Cynthia E. Goudeau
City Clerk
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'MARINA DEL REY AT
. o'r
$' ~ 1/1
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SAND KEY UNIT
"sit 81 - 54
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Note:' This' is not a SURVEY
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Orawn by I O,O,M.
Date: 1/14/94
Revind: 1/25/94
City of Clearwater
Summer Youth
Employment Program
Evaluation Report
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February, 1994
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Prepared By:
The Juvenile Welfare Board
of Pine lias County
4140 49th 51. North
51. Petersburg, FL 33709
Research & Development Center:
Judy Hall, PhD, ACSW
Judith Kugler, M.B.A.
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EVALUATION. REPORT
Juvenile Welfare Board
Research & Development Center'
CITY OF CLEARWATER SUMMER YOUTH EMPLOYMENT PROGRAM
EXECUTIVE SUMMARY
PURPOSE: The evaluation collected infonnation to assist the City of Cleanvater in determining
the impact of the 1993 Summer Youth Employment Program for the purpose of future planning.
PROGRAM MISSION: An updated an explicit mission stat'ement would assist in evaluating
the impact of future programs. Survey results reflect an implicit evolution of the program
mission 'from diversionary to work experience oriented.
METHODOLOGY: Interviews were conducted with key stakeholders, including City
representatives, WORKFORCE administrative and program staff, youth participants,
representatives of Clearwater Community Police, and Recreation departments, and community
leaders from the target neighborhoods. Employer evaluations and participant data supplied by
WORKFORCE were reviewed.
f'+~ <
BENEFITS: All stakeholder groups agree that the program has provided a variety of work
experience related benefits to youth. All available resources indicate a generally favorable to
enthusiastic rating of the program relative to expected benefits.
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While no fonnal measures of diversionary impact are available, interviews with police
representatives and other neighborhood observers indicate that the Summer Youth Employment
Program, in combination with other measures, contributed to a "lack of juveniles hanging out"
and a "quiet summer" in the target neighborhoods,
.~ . .
.....
AGE RELATED ISSUES: The program attracted more young teens and fewer older teens than
expected. Adult respondents reported differences in motivation and ski~ls between the age
groups. and increased difficulties with job placement due to employer expectations and child
labor laws.
Survey results do not show many differences between measures of satisfaction and benefits
perceived by youth in different age groups. Employer ratings of youth do not seems to be
consistently correlated with age differences. Pay rates seem to be slightly more important to
older youth. Youth in the younger age group actually completed more weeks in the Program,
on average, than older youth. Youth in all age groups appeared to rate their experiences and
benefits more favorably than adult respondents expected.
I,
Several adult respondents suggested that the program focus on either the younger or older age
group in the future; however no clear consensus on this issue was revealed by this survey.
STAKEHOLDER RECOMMENDATIONS:
recommended the following:
Several '. respondents in all categories
.
Continue the program with current emphasis on private sector job placement.
*
Start recruitplent, job development and placement activities early.
lie
Increase communication and contact between program staff and employers.
lie
Provide increased orientation for youth and employers.
lie
Increase efforts to match skills and interests of youth with employers job
requirements.
'.
Increase efficiency of payroll procedures.
lie
Extend program length.
,,'
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, 'Improve outreach, 'recruitment and application procedures.
Additional suggestions for improving and expanding the program were offered by all groups.
These are summarized in the evaluation report.
EV ALVA TOR' FINDINGS AND RECOMMENDATIONS: Constraints due to sample
characteristics and time frames are explained under methodology in the body of the report
Community partnerships have been fOll11ed which provide a basis for future program
development.
The common perception of all stakeholders indicates that the Program provided youth with a
vaIua~le work experience.
If the program is continued, planning and advertising for this program must begin early in the
year. Youth could benefit from more pre:-employment training. Operational efficiency and
improved youth-employer match might be achieved through implementation of stakeholder
, recommendations. Goals and expectations should be clearly defined for all participants.
EVALUATION: If the City of Clearwater undertakes a Summer Youth Employment Program
during 1994, the inclusion of evaluators in the planning process is recommended. The evaluation
process should include updating the mission statement, derming the target population, establishing
clear and measurable objectives, and defining clear responsibilities for data collection and
management.
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: ~~e'cutive Summary
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Eyaluation Report
" Introduction
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EV ALVA TION' REPORT
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" TABLE OF CONTENTS,
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.' Program Description.
Themes
, M~tbodo~ogy
Survey Results
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MissionlPurpose'
Expected and Perceived Benefits
Recommendations for Fut~re Evaluation
Figures
Appendix'
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CITY OF CLEARWATER SUMMER YOUTH EMPLOYMENT PROGRAM
EVALUATION REPORT
,PREPARED BY THE RESEARCH AND DEVELOPMENT CENTER
'JUVENILE WELFARE BOARD OF PINELLAS COUNTY'
INTRODUCTION
This evaluation collected information which would be helpful to the City of
Clearwater In"evaluatlng the Impact ofthe Clearwater Summer Youth Employment
Program.
The evaluatron' was requested by Ms. Eleanor Breland. Human Relations Director
for,the City of ble~rwatert who has baen the Clty's primary liaison and
administrative coordinator for this program sinc~ it was initiated In 1992. During
an Initial consultation between Ms. Breland and staff of the Research and
DeveloPrlJent Center at the Juvenile Welfare Board, the following areas of inquiry
were identified as the focus of this evaluation:
· Impact of this type of program on the target population
· Appropriate age group to benefit from this type of program
· What changes and modifications might improve program effectiveness.
· Evaluation methods should the program be continued
, The agreed upon Ume frame for completion of the evaluation and presentation' of
" a written report of findings was four. weeks from acceptance of the Juvenile
Welfare Board's proposal for evaluation. The agreed upon completion date is
February 9, 1994. '
PROGRAM DESCRIPTION
.
. ,
,The Information in, this section is based primarily on background provided by
Ms. Breland. and the 1993 end of summer report prepared by the program
operator, WORKFORCE.' , ,
1
The City of Clearwater first funded a Summer Employment Program for youth In
1992. This program was one of several efforts to provide constructive activities
for young people wh9 might otherwise be Involved In disruptive activities. The
targt;)t area in 1992 was North Greenwood. The program was Initiated with
cooperatl9n of the Clearwafer Police Department, City Recreation, community
leaders and private sector employers because of concern over widespread unrest
and racial tensron throughout the country, ,and after a disturbance involving youth'
in the North Greenwood area.
,The program was operated by the Plnellas Private Industry CouncWs
. , WORKFORCE centert which operates a variety of other employment programs,
Including the federally funded JTPA program. The first summer program placed
youth in both pUblic and private sector Jobs and had less restrictive economic ellgi-
- billty guidelines than did the federal program.
This evaluation focused on the program as it operated during 1993. It was decided In
1993 to place city program participants in private businesses only, to avoid
,'duplication with existing JTPA f~r:Jded programs,' and to ~xpand the geographical
target area to inctude North Greenwood, South Greenwood and Condon Gardens.
The City program contfnu,ed to ~ave less restrictive Income eligibility guidelines, and
used a "one child/one employern approach which further differentiates It from the
JTPA program. In a related effort to "keep the kids off the streets", City pools and
recreation facilities were kept open with supervised programs at night. <'..
The target population age range was older teens and young adults (ages 17-23)
, althougry the program was open to teens over 14. WORKFORCE conducted job
development activities beginning in Ma'rch 1993, targeted to jobs suitable for the
older group, and obtained job offers from 125 different private sector employers In
the Clearwater area. (WORKFORCE report, Tab 3). Contrary to the City's
expectation, 66% of those who completed job applications were In the 14-16 year old
age r~'nge. The WOR'KFORCE report states that this resulted in additlon,al Job
development efforts and requests to employers to redefine job responsibilities to be
more suitable to the skills of younger workers. Several job 'offers determined to be
more suitable to older workers were not utilized.
In addition to Job development, Intake and screening of applicants, payroll services
and job placements, WORKFORCE provided a three hour orientation and
employability skills training for all participants, some work site trouble shooting and
c'ounselingt a field trip to Tallahassee which included a tour of the capitol and two
collegest and an appreciation luncheon for employers and youth. (See Fig. 1.)
. WORKFORCE reported the following outcomes:
* Applications received 207
· Total enrollments 139
· Participating employers 78
· Total placements 124
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FIGURE 1
City of Clearwater - Summer Youth Employment Program · 1993
Activities and Timetables
February 1993 Descriptive flyers and app1JeaUon ,sent to school counselors,
Outresch community pollee substations, recreation centers and other
community contacts to begin recruitment of youth.
March 1993 l
Workforce staff began to contact private employers to secure
Job Development Job sites. Employers were provided with an orientation
package, and -signed an agreement specifying responsibilities
of the employer and program staff.
March~Aprll 1993 Applications sent to PPIC. Applicants received appointment
Application letter.
April~May 1993 Youth and parent or guardian met by appointment with
Intakes Workforce staff. Intake Interviews were held evenings at the
Condon Gardens and North Greenwood Community Pollee
Substations and at Workforce Center.
May 1993
Summer Counselors Hired
May 1993 Job Developer and summer counselors reviewed applications
Job Metchlng and job orders to match 'youth to jobs.
June 14~July 21 Each participant atteDded a 2~3 hour orientation. Seven group
Orientation end Job orientations were held. Workforce staff conducted the
AssIgnment orientation. An Introduction to employer expectations. summer
program procedures and child labor laws was provided. After
the orientation. partlclpants~ere given a 'job placement sheet.
The job placement sheet gave job address, time to report and
name of supervisor. This also served to Introduce youth to
employers.
.
. . Youth who started late were scheduled for individual
orientation.
June 14~21 Job developer notified employers by telephone of planned
Employer Notlflestlon start date.
June 21-August 7 Work placement~ 30 hours per week.
Work
Counselors picked up time sheets and delivered paychecks to
each work site (alternate Fridays).
August 7 End of summer employer recognition luncheon.
Luncheon
THEMES
Several themes emerged during a preliminary review of the history and background
Information whtch appeared to tmpact outcome. These themes. which provided
direction for the evaluation Inquiry, Included:
· Shift In focus of primary mission of program from diversionary to providing
benefits related,to work experience. .
· Concern about tailoring aspects of the program to meet needs of different
age groups.
I
· logistical considerations In operating an. Individualized and geographically
dispersed program. .
· Role of, various community partners. Including private sector employers.
· Recruitment and retention Issues.
These considerations influenced the selection of Information which was collected
and the analysis of results.
METHODOLOGY
The primary strategy utilized tn the evaluation process was to conduct interviews with
key stakeholders. Including City representatives, WORKFORCE program staff.
community police and recreation personnel who cooperated with the recruitment
efforts.community assoclation,representatlves and youth who participated In the
program. Individuals Imoy.rledgeable about the program were Identified by Eleanor
Breland and the WORKFORCE Project Director. Thirteen individual structured
Interviews were conducted in person or by telephone with adult spokespersons. ,
(See Appendix A.)
Nineteen Indlv!dualtelephone Intervlew~ were conducted with youth who participated
in th.e program. Youth to ,be Interviewed were selected from a list of 79 n.ames provided
by the City by dividing the list Into equal segments and attemptlngto contacttheflrst
indivldua! In a'sch oftw~ age groups (14-16 and 17-23) within each segment. Iftheflrst
person within the age group was not reachable. the second was selected. until at least
one individual from each segment ofthe list had been reached.
The 14-16 age group was further subdivided Into a 14-15 year old age group and a group
,'of 16 year olds. A group Interview was also conducted with eight graduates ofthe
summer program who are now participating inthe Youthbulld program. One memberof
the groupwas also Included inthe Individual sample. The total youth sample (26)
'represents32.9 %ofyouth who were on the list provided. or20.9 % ofthe 124youth who
were fnjob placementfor some part ofthe summer.
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In addition, WORKFORCE 'program staff participated In a group Inte'rvlew to provide
. detal~s ohhe program oper,atlon. andthree individuals with knowledge otthetarget
communities provided Information about related activities for youth In the target
neighborhoods during the program period. Ail Interviews were completed between
January 14 and January 27, 1994.
Two separate sets of question ware developed; one ior usa with adults and one
for use with teens. Each set of questions was designed to elicit Information about
expectations, 'perceived benefits and recommendations related to the summer
program. The surveys, with responses from all Individual Interviews, are given In
Appendix B. A summary of results froom the group interview with Youthbulld
participants Is given in Appendix C.
AC:fdlttonallnformation was obtained by review of data and employersurveys Included
In the 1993 WORKFORCE end of the summer report, and from analysis of payroll
records and program oulcome records provided by WORKFORCE.
Information was not ava(lable about the youth who applied for the program but did
not enroll, or those who attended an orientation but did not start a Job placement.
Age distribution data was available for 56.8 % of the enrolled youth.
SURVEY RESULTS
Mission/Purpose:
ADULTstakeholders were asked to Identify the primary purpose of the
program. Answers from an respondents felllnto one of these two
categories:
· Diversionary purpose (IlKeep the kIds off the streetsll).
· Work experience related purpose (.Leam about the world of work').
Of the seven respondents who Identified a diversIonary prImary experience. fIve
also mentioned a work experience related purpose. Of the six respondents who
Identified work experience as a primary purpose. four also mentioned a
diversionary purpose.
These responses reflect the trans\tlon or evo\ut\on of the program from a
diversionary focus to Increased emphasis on providing benefits related to a work
experience.
YOUTH surveys also emphasized work related benefits. Youth participants were
-- asked to rate the importance of reasons for participating In the Summer Youth
Employment program. Ratings are summarized In Figure 2.
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AU of the YOUTH surveyed rated the following a8 "very Important" to
, "somewhat Important": , ' .
· Job experience
fI Learning new skills
· Learning about careers
· Earning money
Experience and learning were rated as "very Important" by 89% of youth surveyed.
J;:arnlng money was rated as "yery Important" by 59% of youth surveyed. In addition to
items named In the questionnaire, the Youthbulld group gave "learning responsibility".
-independence". and "supporting chl1d o'rfaml1ytl as "very Important" reasons to be In a
summer employment program.
Only 19 % of youth rated parenta' expectations as "very Important" reasons for
working; however. when "somewhat important" ratings are combined with "very
Important" ratings. 66 % 01 surveyed youth,appearto consider parental expectations
when applying forthe Summer Youth Employment Program. .
Two youth named "having something to don as Important. One Identified "keeping
off the streets" as an Important reason for participating in the Summer Youth
Employment Program.
These results seem to Indicate that both adult stakeholders and youth participants
share a common perception ofthe work related experience as a primary purpose of the
SummerYouthprog ram.
Expected and Perceived Benefits:
All available sources Indicate a generally favorable to enthusiastic rating of
program results relative to expected benefits. Several perceived benefits were
consistently mentioned across stakeholder sub-groupings.
Employer's commen,ts about assigned youth were,revlewed, as werethe
outcome summaries for each participant which were flied by WORKFORCE staff.
Youth andEmployer'swJ111ng to particIpate agaIn:
fI 100% of the surveyed youth (26) would choose to participate again.
(Five qu~t{f1ed this. "If r don't have another job,. One qualified this. "If pay
Is hlgher-).
· 93% (fourty of fourty-five) Indicate a willingness to participate again. Three
employers were uncertain. .
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'" 66% '(ninety-three of 141 outcome reports) contained positive to very po~ltlve
ratings of students, by WORKFORCE staff. ,10.6% (fifteen reports) were '
neutral to mildly negative. 23.4% (thirty-three reports) were very negative.
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"Additional benefits" mentioned most frequently by ADULTstakeholders
Include:
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.. f:JIotivate youth to stay In school or 'expand career options.
, '" Expose youth to environments. experiences and relationships beyond their' I
day to day experiences. (expand horizons. break boundaries, dissolve '
preconceptions, open up opportunities.)
,. Increase self esteem, give sense of accomplishment. help youth 'to feel
.. important, Improve social skills, get along with people of different
backgrounds. .' .
.. Provide opportunity to earn money.
· Increase job skIHs.
.. Provide "real wor\dll, private sector job experience, more realistic
expectations about employer expectations.
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~Llkes" mentioned most often by YOUTH Include:
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... People, Including employers,' program staff and customers.
... Learning things.
.. Variety of tasks and responsibilities.
· Having responsibility, being trusted', feeling important.
... Autonomy (working at own pacet flexible hours. indepe~dence).
· Specific job tasks.
... The field trip. ,
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Only four of the youth Interviewe'd stated that they disliked their jobs. The
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EMPLOYER'S "likes" Included: .
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... Giving children/students a chance to work; opportunity to get experience
In work environment. , '
~ Students were dependable, eager to learn motivated. helpful.
.. Learning experience for both student ano:rmployer.
· Filled a vacancy. saved the company money, increased productivity.
· Gave students an opportunity to Increase skills, enhance education.
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.. Motivate youth to stay In school or expand career options.
.. Expose youth to environments, experiences and relationships beyond their
day to day experiences. (expand horizons. break boundaries, dissolve
preconceptions" open up opportunities.)
.. Increase self esteem, give sense of aocompllShment, help youth to feel
- . Important, Improve social skills, get along with peop e of different '
backgro u nds.
.. Provide opportunity to earn money.
" .. Increase job skills.
.. Provide "real world", private sector lob experience, more realistic
expectations about employer expectations.
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pt.\ PROGRAM STAFF ratings of Students:
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r. 0* 66% (ninety-three of 141 outcome reports) contained positive to very positive
ratlng~ of students by WORKFORCE staff. 10.6% (fifteen reports) were
!' neutral to mildly negative. 23.4% (thirty-three reports) were very negativ~.
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Include:
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"Likes" mentioned most often by YOUTH Include:
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* People, inCluding employers, program staff and customers.
.. Learning things.
* Variety of tasks and responsibilities.
* Having responsibility. being trusted, feeling Important.
* Autonomy (working at own pace, flexible hours, independen'ce).
* Specific lob tasks.
~ The field trip.
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Only four of the youth interviewed stated that they disliked their jobs. The
reasons given were "didn't get along with boss", and "boring", "not enough to do".
EMPLOYER'S flUkes" Included:
* Giving chUdren/students a chance to work; opportunity to get experience
in work environment.
.. Students were dependable, eager to learn motivated, helpful.
.. Learning experIence for both student and .~mployer.
* Filled a vacancy, saved the company money. increased productivity.
* Gave students an opportunity to Increase skills. enhance education.
7
Unexpected Benefits:
. Adult stakeholders were asked If there were any actual results or outcomes which
, . ,surprised them. Youth were asked if anything had Msurprlsed or dlsapolnted" them.
Comparable Information was not available from the employer surveys.
Unexpected benefits mentioned by ADUL.TS Included:
.. Cooperation and support from private sector employers.
.. Employers $0 open to working with youth some employers willingness to
accept younger,' unskilled ,WOrkers. , '
· MHow nice most of the kids were."
,. IINoUclble and obvious lack of juveniles hanging out."
., Praise from youth. '
., Employers hired some youth Into regular jobs.
Unexpected benefits mentioned by YOUTH Included:
· "Liked everything. staY,ed all summer."
, · Liked learnIng new rules and how to dress and act on the job.
Unmet Expectations and surprises mentioned by ADULTS Included:
.. Old not attract as many older youth as expected.
.. "Unrealistic expectations" of some youth and their fammes (about pay
rates and the type of jobs unskilled youth could qualify for).
.. Kinds of jobs some youth would not accept.
.. Kinds of jobs some parents wouldn't allow their children to accept.
· Lack of motivation and enthusiasm of some youth.
* Lack of basic employability skills of some youth.
.. How many youth do not live with parents or legal guardians; related
difficulties obtaining eligibility documentation from legal guardians.
,
oil Logistical difficulties In operating geographlcaHy dispersed program with
. private sector employers versus center based or cluster based program.
· Amount of staff time and supervision required to manage program.
· Barriers to participation, Including transportation difficulties, need for
child care. ,
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Relatively few -disappointments" were noted, most of these by older youth.
*Not enough hours (2)
*Low pay (1)
*Missed trip (1)
.Checks late (1)
*Not enough work (1)
.Boss gossiped about co-worker (1)
"
PERCEIVED AND ACTUAL. DIFFERENCES BETWEEN AGE GROUPS:
Adults surveyed reported that the wide spread in' ages of the youth resulted In the
following:
* Younger youth were not as interested In the trips. especially the college
visit.
.. The Program was designed with private employers to work with older
youth. The participation of so many younger youth caused some Jobs not
to be filled or employers' needing to change job descriptions.
· Younger youth were not as motivated as older youth.
However. youth and employer surveys did not support all of these perceIved age group'
differences. For example. younger youth reported liking the trip. Employers' reports
of satisfaction or dissatisfaction did not appear to be conslstantly related to the
age of the youth. "
Age data was only ava\lable for about haU of the enrolled youth. Where age Is
, known. younger pa'rtlclpants completed more weeks In job placement on average
than did older youth. (See Figure 3.)
Because youth (of all ages) who dropped out or did not follow through after
applying were not CO[llacted. It is not possible to determine:
.. What factors were Involved In the lack of follow through or In dropping out
of the Program once accepted.
*' Whether changes In the program would attract and retaIn an older group.
.. Whether this Program helps to develop motivation among participating
youth or whether It Is most appealing to youth who are already at least
minimally motivated.
9
Stakeholder Recommendations for Change:
YOUTH, EMPLOYERS and other ADULTstakeholder all agreed:
· Program should start earlier with recruitment, job development, and placement.
· More orientation and job skills training would be helpful to many.
. · Better match between Interests and skills of youth and employers's Job
requirements Is desirable.
I
· A more efficient and timely system for delivery of tlmesheets and pay checks Is
needed. ,
· Extending the program to year round would be beneficial to soma.
· Outreach, recruitment, and Intake procedures should be improved.
EMPLOYERS and other ADULT stakeholder agreed:
· There is a need for more consistent and timely communication between employers
, and program staff. . '
· There Is a need for clear program goals and definition of expectations among all
, parties. '
ADULT stakeholder recommendations Included these program modifications to meet
the needs of different age groups:
~ Add more orientation, job skills training and supervision for younger group.
· Create internships leading to tong term employment for older group.
· Umit overnight field trip' to Tallahassee for older group only; schedule local day trips
to more tour1st orlentea locations for younger group.
· Promote program as opportunity for older youth.
,Some ADULT stakeholder. recommended that program focus on either older or younger group;
however thls survey did not reveal a clear consensus on this issue.
YOUTH recommendatIons Included:
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· Add more jOb skills classes.
· Add more field trips, both educational and <<fun."
· Add optional academic classes or tutoring for those who want them. '
· Expand program to offer jobs to more youth.
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YOUTHBUILD GROUP recommended this marketing strategy to Increase youth
partlclpatron:
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· Simple, attractive posters In communlty locations to announce program. stress
opportunity to eam money and gain experience. "
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· Simplify instructions, provide help with appJlcatJons.
· Start early.
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WORKFORCE staff recommended several strategies to Improve efficiency: .
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· Keep program records on site. .
· Assign full time supervisor.
-Increase staff ratios.
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, · Seek,more experienced summer counselors.
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· Assign one person to monitor and trouble shoot application process.
Other 8uggestlons Included:
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· Longer summer programs.
· Extended hours - evenings and weekends.
· Provide more asslsstance with transportation and child care.
· Start summer with -Kick-off ~rea!dast- or other employer recognition event.
· Give employers opportunity to meet applicants prior to placement.
, · Increase outreach to parents and cor:nmunity.
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FINDINGS AND RECOMMENDATIONS:
Limitations of this evaluation:
* Sample size was drawn from list of youth provided by WORKFORCE.
· Because of time constraints, evaluators did not contact youth who applied but did not
particIpate or youth who began tne Program and dropped out. Therefore, findings are
only for those youth who participated in the Program. "
· Analysis was conducted only on the most common issues identified by adufts, youth
and employers.
Common perceptions of all stakeholders:
· The Program provided youth with a valuable work experience.
Real and perceived difference between age groups:
· Adults im~rviewed reported differences between younger and older youth with regard
,to motivation, interest in field trips and ability to match youth to existing jobs.
· Younger youth reported high satisfaction with all aspects of the Program.
~ Employers' reports of satisfaction and dissatisfaction with the youth employed In their
'businesses did not appear to differentIate on the basls of the age of the youth.
Implementation RecommendatIons:
· Planning and ,advertising for this Program needs to begin early in the year.
, '
· The Program needs to continue to build its marketing efforts on the effective
partnerships established to date wIth sChoots,community centers, pollee substations
and reoreation centers. In addition, the Prograrn should develop attractive. easy to
'read posters with a simple, straightforward message to youth to be placed In storest
laundramats and local businesses. The Program should emphasize the opportunity to
,earn money white getting job experience.
* Youth would benefit from more pre-employment training.
· Assessing interests and skills of youth would assist in making more appropriate job
placement decisions. .
.. Employers need more preparation for the Program related to expectations and
problem solving. ,
· Program support should be ongoIng to employers and youth throughout the summer.
12
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Recommendations, For Future Evaluation:
If the City of Clearwater undertakes a Summer Youth Employment Program during 1994, the
following Is recom'mended In order to evaluate the effects of the Program:
" Include evaluators during the planning process In order to decide what Information '
should be collected, by whom, and how It will be maintained.
" Determine the mission of the Summer Youth Employment Program.
" Establish explicit goals for the Program.
· For each Program goal, develop clear, measurable objectives to be Included In any ,
contract the City sets up with a provider. .
*, De,flne the population to be served by the Program, i.e., younger or older youth or
some combination of all youth.
· Include a measure of youth satisfactIon with the program as part of the data collection. '
" Collect and analyze Information about youth who applied but did not 'enroll In the
Program and for Program dropouts.
,* Set minimum service parameters such,as nUrJ:lber of youth to be served, number of
~mployers to partIcipate, number of hours of pre~emptoyment training for
youth/employers. .
· Determine the amount and content of pre-employment traIning,' who should provide
the training. who should participate and some form of evaluating the effectiveness of
the training. .
* Define the time frame for the City to receive Information about the Program.
Determine who will provide neces~ary reporting and any final report.
* If the City decides to use an outside evaluator, include the evaluator in aU the steps.
."
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NAME
TITLE
AGENCY
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'Kathy Rice
Eleanor Breland
Sarah Snyder
Phyllis Burch,
Donald Rutlege
Barbara Kleinhenz
Lois Lindsey ,
Don" Pingree
Susan Bell ,
Rev. Walter Campbell
Sgt. Ed Griffin '
Al Hinson '
Mohammend Abdur Rahan
Deputy City Manager
Human Relation Director
Executive Director
Center Director
Prog Coord Youth Programs
SR. Svc Support Specialist
Job ,Developer
Career Counselor
Counselor - Summer only
Reverend of Bayview Church
Community policing Program
Recreation Supervisor II
Historian
City of Clearwater
City of Clea~ater,
PPIC
PPIC/Workforce '
'PPIC/Workforce
PPIC/Workforce'
PPIC/Workforce
PPIC/Workforce
PPIC/Workforce
Bayview Baptist
Clearwater Police,
, MLK Complex ,
N.Greenwood Carom Asso.
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Sgt. Beery
Barbara'Miller
Victoria Redwood
Police, Sergeant
Recreation Supervisor
MFC Counselor I
Condon Garden's police Sub.
Condon Gardens 'Rec. cntr{L' ,
MFC UWB ' -'
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CLEARWATER SOMMER YOUTH EMPLOYMENT PROGRAM
YOUTH QUESTIONNAIRE
AGE RANGB = 14-15
N a 7
1. What k~nd of jOb did you get through the summer program?
Probe if needed: ,what did you do at work~ what
responsibilities did you have, what was your job title,
etc.?" '
Dishwashing, ground keeping.
Secreta~ Assistant, typing letters, filing and
answering.
I answered phones, booked appointments, washed and
combed hair.
A = Show people around, clean the boat a lot of stuff.
A:= Maintenance at patio motel - cleaning up painting.
,A = Secretary' - "took notes and filed. "
A = Cashier, Stock.
2. How did you like your job?
A =
A =
A =
A = Cool!
A = I liked it a lot, because it helped me.
A = It was alright. I loved it. It was by my house. .
A = It was good.
A = Yes.
A = Liked it - it was nice.
A = It was fine.
2a., Probe if needed: if. first response is favorable, ask,
"could you tell me a little "more about what you liked?"
" A = Kids & bosses were friendly.
A = People were nice, they taught me a lot.
'A = "Big responsibility - liked answering phones.
A = "everything - people were alright and friendly.
A = People who worked there with me - I ,liked people who
helped me get job. " '
A = I gpt to call radio stations. I liked meeting
people.
A = Talking to the people. Organizing.
Was there anything you didn't like?
A = Sometimes the work. "
A = No.
A = No.
A = No.
A = No.
A = No not re[:}'ly.
A = No
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.2b. Probe if needed:' If first response is negative, ask:
What'didn't'you like?
Was there anything you did like about it?
, 2c. Did you have a choice of jobs?
, YES_5_task what other jobs were ,offered)
NO_2_ (ask if' there was another kind of jOb they would
have liked)
A =
A =
I'm not 'sure.
They gave it to me. I would have liked to work at
a teen center, helping the
counselors.
First choice was too far for me - don't remember
jOb.
Recreation working at pool at Clwtr Bch or Patio
Motel.
Beauty Salon, Bank Teller and Restaurants.
Secretary, office work.
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A =
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3.
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Was thls your first job? (YES)__4~(NO)__3___
If yes: What did you do other summers?
A = Nothing- hung out with friends
A = Usually babysat.
,A = Took computer class & volunteer work at library.
A = Went on vacation.
If no: What other job have you had? How did ~ou get
those, jobs?
A = Clearwater Discovery School. through workforce.
A = '2nd year at program. I worked at Recreation Pool in
Clwtr Bch. '
A = applied last October Tampa Tribute before summer
I worked at Library.
4. Are,You still in school. If yes, "how's it going?"
A = Yes~cool-grades ok..
A = Yesl it's okay.
A = Yes - Making honor role. Like school
A = Yes - okay
A = Yes! it's okay.
A = Yes I like it.
A = Yes - I like it.
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Do you have a job now? YES__l___(NO)__6___
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? Part time__l__?
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If yes: did your experience last summer help you to get
this jo~?
A =, Yes it d~J because job require answering phones this
came frL".: my, swnmer job experience.
If no: are~':-Ju looking for a job?
A= Yes'. , '
,A' = Yes - applying.
A ~ Yes - going to soon apply at Winn Dixie but I don't
like bagging.
A = Yes - no openings.
A = Yes.
A = Yes.
How did you hear about the summer employment program?
A ~ Guidance Counselor - Kennedy School in, Clearwater. '
A = My Dad works for city and brought application home.
A- ~ Mrs. Susan Bell - WORKFORCE.
A = School Kennedy School in Clearwater.
A = School talked about it Clearwater High both time
(both years) I heard abut it. .
'A = Through my high.school - Clwtr High.
A = Next door neighbor, she gave me application.
7. ,Were you in the program for the whole six weeks?
YES_5_ NO_2_
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Why?
A = I left!
A = becau,se of paperwork and interviewing I started late.
7a. Did you' keep the same job the whole time?
YES_6___ NO
Probe: Why did you change jobs.
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8. We've learned that people' may have many reasons for
wanting a summer job. I'm going to read you a'list, and
. I'd like you to' tell me if each one is very important to
you, somewhat important or not, important at all.
9.
People use the money they earn from summer jobs for many
different things. which of these 'ways did you use your
money?' .
\ Do' things with friends_3_Help farnily_4_Save
some_5_Buy clothes for school_6_Buy something else
you need_l____Other '
9a. Was there something you wouldn't have been able to'do
without your summer job?
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A = Not really.,
A = I couldn't have bought ~ clothes and have extra
spending money.
,', A = I wouldn't have been able to save.
A = 'A lot of stuff - all of the above and sorne~
A = No.
A = No not really:
A = No not really.
10. Besides the job, what else did you like about the summer
progr~J
A = Field trips.
A = Whole program was nice because they are trying to
'help people.
A = Responsibility, trip, luncheon.
A = Liked the trip to Tallahassee.
A = people, trip to Tallahassee.
A = People put time out for the kids, helping us.
Appreciated program as a whole.
A = Like trip to Tallahassee.
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, Did' anything about the SUITmler program surprise or
disappoint you?
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A = Surprised about pay
disappointments.
A -'No. ,
A = What surprised me was I didn't get
disappointment - because place was
I was ,satisfied.- '
No.
Nothing.
No. '
I liked it (job)
no
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bored
closed on Monday.
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Do y?U think any of the following should be added? '
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___6__field trips
(what kind?)
Mixture fun, educational
Educational, fun.
Yes, in a way.
Educational, 'fun
__4__academicclasses,
other, (what?)
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from school.
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A =
Liked it the way it was.
Tutoring classes because a lot of people might need
help.
Be more interesting to do field trips.
Trips to business'offices, to Tallahassee
Field trips are educational - there should be more
of those.
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13.
'If you were in charge of the summer program, is there
anything else that you would do differently?
A = Yes I would' add .25 per hour to the paychecks
A = Make it last a little 'bit longer.
A = I would help people who dropped out school - help
students who can't read.
A = I would pay higher wages $5.00 - 5.75.
A = No.~ I
A =.I would probably want more jobs available because
many kids couldn't get them.
A = No - liked it- it was simple.
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Do you have any dependents? NO__7___YES
If yes, ask what arrangements they made for child' care.
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How did you get to work?
walk_2_bus 'oarents drove_3_own car
, , friend other_3_ . '
ie: relative = 1
bike = 2
Was it easy or difficult to arrange transportation to get
to'work?
. "
, A =, Easy because 2 minutes from home.
A = Easy.
A = No problem easy. ,
'A = maybe, it wasn't difficult,- somewhat.
A = Easy,' no problem. '
A = No 'not difficult - job not far from home.
A :::: Easy.
16. I
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Do,you think you will participate in the job program
again ,next summer if it is available?
A = Yes - unless I go on vacation.
A = Yes.
A = Yes.
A = Yes unless I have another job.
A = Ye's.
A = Yes if I don't have a job by then.
A = Yes.
17.
Are there any kinds of programs or activities which you
think would be more helpful to young people in your
neighborhood?
A = Program year round.
A'= I don't know. I.
A.= I would,like to see more field trips talk to students
about working and school.
A = Helping older people in neighborhood.
A = No.
A = ,Yes - going on educational trips, meeting people.
A -= No'. - not that I can thing of.
18. Is there anything else you ,would like to tell me about
the Summer Youth Employment Program?
.
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A = No.
A = That's about. itl
A = No.
A = Not really.
A No.' ,
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A = No you covered it.
A -. No.
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YOtJ'l'H QOBS'l'IONNAIRB
AGB RANGE CI 16
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What, kind of job did you get through the summer program?
Probe if. needed: 'what did you do at work, what
responsibilities did you have, what was your job title,
etc.?
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Office work, variety, filing and computer.'
Sweep up, cut up sheet metal, help deliver, write
up orders and help customers.
Worked at bank - file up to date
. Stock boy, stock vegetables; ran register.
maintenance, helped repair lights, yard work. "
How did you like,your job?
very nice.
, It was good.,
Yes, I loved it, everybopy was nice, they helped'me
a lot, showed me around.
,I didn't like ~ job that,rnuch.
HOT - but it was alri~ht.
Probe if needed: if first response is favorable, ask,
II could you tell me a ,little more about, what you' liked? n .
A = I received experience.
A :::Everything, ,very busy.
A::: Being around the people
Was there anything you. didn't like?
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A = No. .
A = Nothing.
A = No.
A = Yes.
A ::: No.~ really.
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I.could you tell me a little more about what you liked? n
A = I didn't g~t,along with owner.
Was there anything you did like about it?
A = It wasn't that'much.work.
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YES__2___(ask what other jobs were offered)
NO___3__(ask if there was another kid of job 'they would
have liked)
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A =
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A =
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There wasn't any other job.
No I was satisfied.
Recreational center with little kids.
Seafood Wards.
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Was this yo~r first job?
(YES) __2___ (NO) __3_
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What did you do other summers?,
Have .fun.. .
Helped grandfather'c~t y?rds.
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jobs? ,
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,Worked for Mease Manor - applied.,
worked with kids at BOYS Club.
Worked in city - nursery chopping
applied through the school.
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, Are you still in school~
A = Yes - love school.
A = Yes - doing okay.
A = Yes good like school.
A = Yes it's okay.
,A, = Yes it's alright.
If yes, I'how's it going? n
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Do you have a job nowi YES
(NO) __5.-:.....
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? Part time
?
, If yes: did your experience last summer help you to get
this job?
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If. no: " are you looking for a job?
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Yes.
Yes.
When I get I.D. then I'll look.
Applying kind of - I am a track runner and lOOking
. for a job,tl)at doesn't conflict.
Applying.
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A =
A =
A =
A =
Advertisement on TV and friends.
Workforce.
Workforce and cousin.
My school Dunedin High School through counselor ,
Police came to my home and gave me a application.
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Were you in the program for the whole six'weeks?
YES_3_ ,NO_2_
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Probe: did you start late__l_, or leave early_1____
Why?
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A = Started on tims - 'left between June July appro 4,
wks. My baby was sick; had to go out out of town.
A = I don't know. They didn't have jobs, then 2 weeks
later they did.
7a.Did you keep the same job the whole time?
YES_4_ NO_I_
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8.
Probe: Why did you change jobs.
A = Started at Wards for 1 week and then switched. I
didn't like cleaning out freezer.
We've, learned that people may have, many reasons for
wanting a summer job. I'm going to read you a list, and
I'd like you to tell me if each one is very important:to
you, somewhat important or not important at all.
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SOMEWHAT
IMPORTANT
NOT
IMPORTANT
VERY
IMPORTANT
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Earning money
Job experience
Learn new skills
Learn about careers
Parents tell them to
Fri~nds work
_3_
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Other reasons' (list)
Something to do.
9. people use the money'they'earn from summer jobs for many
different things. which of these ways did you use,your
money?
Do things with friends Help family_2_Save
'some_3_Buy clothes for school_S_Buy something
else you need__1____0ther
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9a. Was there something you wouldn't have been able to 'do
without yoursununer job?
, would' have
A = All the above. I clothes but not as
much.
A := No.
'A := Wouldn't be 'able to buy clothes, go to Bush
f , Gardens.
A = No.
A = No. '
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Besides the job, what else did'you like about the summer
lprogram?
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A' :=
A =
A :=
A = ',Environment. People (nice).
A:= Field trips, I never been to
I've been to Tallahassee but
People were great'.
'It ,was a good experience.
Gave me something to do.
the Capital before.
not' capi tal'.
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, disappoint you?
program s,:,-rprise or
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A := Not really.
A = No.
A := They had new rules, dress up, be on time, smile,
nothing disappointed me.
A := No not really.
A = No.
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,Do you think any of the following should be added?
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__5~more job skills classes
__5___field trips
(what kind?)
'Trips to corporations,
Educational, fun.
.More fun trips.
, Disney World, fun
__l__acadernic classes
other (what?)
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seeing management.
Corporate experience.
Sports 'classes.
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Conunent"s:
A'= Do good in school.
A = More trips to ,Tallahassee because I didn't go.
If you were in charge of the 'surmner program, is there
anything else that you would do differently?
A:= Try to recruit more teenagers, not just for summer
but all year round. '
'A = I would make paycheck more available o~ time. I
would like student to h~ve job they signed up for.
A = No.
A - Make it more convenient for the kids to get'work.
A I I would extend at longer and start earlier.
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. Do'you have any dependents? NO_4____YES__l___
If yes, ask what arrangements they made for child care.
A = Mom babysat.
How did you get to work?',
,walk bus__2~arents drove__l~own car
friend other__2___
ie: Boss=l
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Was it easy or difficult to arrange transportation to get
to work?
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Sometimes difficult.
No not difficult.'
Easy not far from home.
Kind of difficult from Dunedin
sometimes difficult.
to Bellaire.
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Do you think you will participate ,in the job program
again next' summer if it is available?
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A = Yes - definitely.
A ::; Yes = if 'I don't have a jO'b otherwise.
A = Yea Definitely.
A = Yes.
A = Yes.
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Are there any kinds of programs or activities which you
think would" be more helpful to young people in your
neighborhood?
A = More trips, educational. .
A = More field trips, educational and fun activities.
A' = Ba'sketball . more recreational activities.
A = No not really.
A = It's okay the way it is.
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Is there anything else you would. like to tell' me about
the Summer Youth Employment Program?
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A = Fairly good, keep it up.
A = No.
A = No.
A' = No.
A - Not really.
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What kind of job did you get through the summer program?
Probe if needed: what did you '. do at work, 'what
responsibilities did you have, what was' your job title,
etc.?
I 2. How did you like your job? i ,
A ::: I like it. .,'
,
, ' A It was okay - I liked'it.
:::
A ::: Alright. "
A ::: It was a great job.
A ::: Yes, like it a lot.
A ::: Yes, I did. .
A '- Pretty nice.
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'A :::
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CLEARWATBR SUM:MER YOO'l'H EMPLOYMENT PROGRAM
YOO'l'H QUESTIONNAIRE '
AGB 'RANGB = 17-21
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Hospital pa1n1ng arouhd hospital.
Attendant, took orders, open concession ~stand.
Putting tanks on ,truck. ,
Serving food, cooking food, cleaning up.
Great Western Bank - filing
Secretary, file papers, answer phones.
Bank, fil~ng typing answer phones.
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2a. .probe if needed: if first response is favorable, ask~
"could you tell me a little more about what you liked?"
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A -
A :::
A :::
A :::
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People were nice that I worked with something
different. .
People were nice, I ,got along g!eat with the
people.
It was work that's all.
I got to work at ~ own pace.
Learn'ing" about bank, meeting new people.
People were 'very nice. .
The atmosphere, clean, people were nice.
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, ' A' :::
No.
, I " A ::: No.
A ::: No.
A ::: No.
A ::: Boring at times.
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'2b. Probe if needed: If fi'rst response is negat'ive, ask:!
What didn't you like?
Was there anything you did lie about it?
2c.
Did, you have a choice of jobs?
A = I don't reme~er.
(ask what other jobs were offered)
(ask if there was another kid of job they would
hav~ liked)
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NO
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Working in Dept. Store.
I wanted to work' at the Recreation Center
'summer cap and etc.
Work at hospital, grounds keeper
Recreational Center.
Probably ,some line of work.
for
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'A =
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Was this your first job? (YES) (NO)
Y=2 N:::5
If yes: What did you do other summers?
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A = Babysat.
If no: What other job have you had? HOW did you get
those jobs?
A - , I did labor,work construction applied for it.
A = Retirement home - waitress - applied.'
,A = 18 yrs of age - worked ,at community pool.
A = .Working at 'checkers fast food - applied.
A = Recreational Center - applied.
A = Kash & Karry, Home Shopping Net.
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4. Are you. still in school. If yes, uhow's it go~ng?1I
A = No. I'm going to PTEC soon.
A = Graduated (June) . Start Nursing School next month.
A = No - not in school.
A = Yes it's okay.
A = Yes I like school.
'A = Yes, SPJC
A'= Yes, SPJC ,
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Y=3 N=4
Full time__2~? Part tirne~l___?
If yes: did your experience last s~er help you to get
, ,this j~b? ,
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If no: are you looking for a job?
Yes.
Yes, applying~
No.
Yes.
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It helped me to continue to work.
No.
It didn't make any difference.
6. How did you hear about the summer employment p~6grarn7'
:,.
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A =
A =
A =
A '=
A =
'I went to PTEC I and she told me and g~t me an
application. , '
I 'knew abut it. I heard people talking about the
program ,and 'went to police station to fill out
application.
Some people told me,to go down to police station
and fill out application.
My 'school - Clwtr High.
Advertisement - Country High School.
Dad worked for city-he hold me to'go to the Police
station and apply. ,
I saw it in Newspaper.
7.
Were you in the program for the whole six weeks?
YES NO
Y=5, N=2
A = I was starting school had to get paper work r:eady.,
Probe: did you start late_l____, or leave early
Why?,
A = I'oidn't know about it till after it started.
7a. Did you keep the same jOb the whole time?
YES NO
y'=? N=
Probe: Why did you change jobs.
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,We've learned that people may have many reasons for
wanting a summer job. I'm going to read you a list, and
I'd like you to tell me if each,one is very important to
you, somewhat important or not important at all.
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VERY
SOMEWHAT
_2_
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DEPEND ON JOB
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. Earning money
Job experience
Learn new skills
"
Learn about careers
',Parents tell them to
"Friends work
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,Keep off streets
To have money
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',different things. which of these ways did you use your
money?
Do .'things with friends_2_Help f ami ly_S_Save
some_3_Buy clothes for school_5_Buy something
else you nee~3____0ther__l ' ,
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A'= 'Few necessities.
9a. Was there something you wouldn't have been able to. do
without your summer j~b?
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A =
Buy stuff, go places, hang out - no money no mall.
No.
I wouldn't have, enough money to do what I thought
was important.
Get .~ school clothes. I wouldn't have been able.
to pay some of ~ bills.
B~y my school clothes.
I wouldn' t have been able to go on ~ summer
vacation.
By school clothes. I would have to depend on morn
for my clothes.
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A =
A =
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A =
A =
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Besides the job, what else did you, like about the summer
program?
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A = , Taught me how to be responsible in life. Motivated
me to work.
A ,- Gave me a chance to go out and get a jO? and gave
me extra money.
A = Meet different people, people were nice.
A = ,Chance to meet new'people.
A = Nothing else.
A = Counselors were helpful, field trip.
A = .. People that ran the program.
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Did anything about the summer program surprise or
di~appoint you?
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A =
A =
A, =
Disappointed - pay was low.
No.
Wasn't enough hours.
Sunrise - I didn't think I could keep the job that
long - I liked it.
I didn't go on trip'- disappointing.
Sometime the checks were late.
No not really.
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~5___field'trips
(what kind?)
Amusement
Bush ,Gardens
Educational
.Academic classes could be added, depending on who was
filing out applications.
Educational trips,'
__5___academic classes
other (what?)
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Do you think any of the fallowing should be added?
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after H.S.
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A =
A =
A =
A =
A =
A =
,
If you were in charge of the summer program, is there
anything else tnat y~u would do d~fferently?
Pay was too low and time frame was a little late.
, They should have started a couple of weeks earlier.
,No I didn't think so.' It was organized.
Younger groups should have been separated' from
older ones.
Have people have more choices of jobs. Let,them
work in area they want to work in~ >
Bring paycheck in morning instead of' afternoon so
we can cash it.
I would have 'the checks there on time.,
No It was pretty nice paychecks came in late
sometimes., '
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DO you have any dependents? ,NO
,~=6,
YES
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If, yes, ask what arrangements they made for child care.
A = Day care center.
How did you get to work?
walk_l~bu5_1---parent5 drove~2_own car_4_
friend other '
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Was it easy or difficult to arrange transportation to get
to work?
w
A = Easy.
A = Easy.
A = Easy.
A = , Easy.
A = Easy and Difficult.
A = Easy.
A " Easy.
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. '
Do you. think you will participate in the job program
again next summer if it is available?
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A = Yes - I think so, if pay was more and more filed
trips. ' "
A = Yes.
A = Yes.
A = Yes.
A - , Yes.
A = Yes if I didn't have another job.
A = Yes.
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'Are there any kinds of programs' or: activi\:ies which you
think' would, be more helpful to, young 'people in your
,neighbox:hood?
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A =' I don't know at this time.
,'A =, No''': no't that I can think of.'
A,'= What was' already available, was OKay.
'A =' I 'can' t think of any.'.. ~, '
A = ,No, I don't think. so.'
A', = More counseling,rnore academic skill when they are' ".
, in school. ,
A =" No not that, I, know of. "
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Is there anything else you would like to tell me about'
,the'Summer Youth Employment p,rogram?
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'A = No not really - you covered it'.
A = No - you cover it.
A = ,No not re'ally, ' . ...;~
A = No. ,
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A = No - you covered'it.
A = No ' ,
.'A = No not really.
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APPOINTMENT WORKSHEIIT ~
FOR COMMISSION MEETING februarv 28.1994 APPOINTMENTS A~enda uJ "
, BOARD: Plannina and Zonina Board
TERM: 4 yea'rs (effective 11/1 8193)
APPOINTED BY: City Commission
, FINANCIAL DISCLOSURE: Required
RESIDENCY REOUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7 .
CHAIRPERSON: John Caresses
MEETING DATES: 1st and 3rd Tuesdays
at 2:00 p.m.
APPTS. NEEDED: 2
DATE APPTS. TO BE MADE: 2/28/94
THE FOllOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW,
APPOINTEE. '
Name.Address
, Date of Original'
AODointment
Attendance
Record
)nterestin
rea DDointment
1. lee Savage
1991
"
NA,
NO
2. John Carassas ,
1460 Gulf Blvd..Apt.#511.34630
1991 past 20 mtgs/present all YES
current terms of the above expire 3/31/94
THE FOllOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO Fill THE ABOVE
VACANCiES: '
, Name.Address
Comments.Related EXDerience. Etc.
1. Stephen Thomas Alosa
2771 Sand Hollow Ct'l 34621
Commercial Real Estate
2. Dale Anderson
923 Bruce Ave..34630
Commercial Real Estate Broker
3. George Athens
1018 Bay Esplanade Dr., 34630
Restaurant Manager
4: Ernie Cline
2074 Sunset Pt.Rd., 34625
Self-employed/building contractor
5. Mark Hatoun
303 Cedar St., 34615'
Engineer w/ Pinellas County
6. Bill Johnson
479 E. Shore Dr., #11 34616
Real Estate Broker
7.'Nicholas Kudlicka
200 Starcrest #153, 34625
Self-e~ployed ~ Potter
8. Frank C. Kunnen
22067 US19N. 34625
General Contractor
Continued
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Planning & Zoning' Board Volunteer list Cont.
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9 ~ Johnny Long ,
2315 Minneola Rd.,34624
Past member N.Greenwood Design Review CommittBe
Retired military " , " . ,
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10. James Madden ',>, '
" 51 Island Way,'34630
. Retired Deputy City Clerk '
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11. Shirley Moran , ,
, 240 Windward Passage,#805,34630
, ,
self-employed, consultant
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r ' ' , :' '.. 1:2. Brenda Harris Nixon
, " '902 Pine,lIas St.,' 34616
"
Past member Planning & Zoning Bo~rd
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,13. Bernard Panush
19029 US19N, #1-18, 34624
Past member Library ~oard '
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, 14. Delphine Pullar Retired credit analyst
.' ", . 2663 Sabal Springs Circle, # 102,34621 '
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1341 Fair"1ont St., 34615,
Teacher
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16. 'William Weller ':
223 S.Venus Ave.,34615
Adr:ninistration representative w/Morton Plant
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, APP01NTMENT WORKSHEET
FOR COMMISSION MEETING Eebruarv 28. 1994 APPOINTMENTS
Agende # JJ
.'
~ I . .
BOARD: Historic Preservation Boord
TERM: 4 years (effective 11/18/93)
APPOlNTED BY: City Commission
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None '
MEMBERS: 5,
CHAIRPERSON: Michael Sanders
MEETING DATES: As Called
. PLACE: Conference Room
APPTS. NEEDED: 1
DATE APPTS TO BE MADE: 2/28/94
, . '
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
"
I
, ,
Name-Address-Phone
Date of Original
AODointment
Attendance . Willingness
Record To Serve'
\ .
,
"
1. Michael Sanders ,1988 NA , NA
term expires 3/31/94 - new person to begin April 1 st and have term to 3/31/98
\ ..
'THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE
'ABOVEVACANCIES: ; ,
Name-Address~Ph'one
Submitted Bv
Comments~Related Exoerience. Etc.
1. Stephen Thomas Alosa
2771 Sand Hollow Ct., 34621
H:724-9B34 0:442-4111
self'
Commercial Real Estate
. '
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2. Vito Rests.
~ 9~3 Albany Dr:, 34623
H:791-8232
Self
Retired/28 years w/Port'of NY
Authority. LaGuardia Airport
Maintenance
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RE Affordable Housing Advisory Committee (AHAC)
Of the 4 names provided at the 2/14 meeting re the vacant residential buiidi~g
category, please note:
" I
, Mr. Potts has returned the City's' Advisory Board application. (attached) ,
, Tony qavis and To~ Geo~ge are not Clearwater residents and therefore their
names are not submitted now. '
Mr. Cagni hasn;t retur~~d the application se~t to him as of yet but had sp~ken
yvith Mike Holmes and stated he would accept a'n appointment. (his address
I, & tel. # is listed here) " "
'.
, I'
, , ,
" Mark Cagni
. , Cagni Construction Company
, 635 Court Street, 34616
442-4037 '
I'
, The Better Business Bureau and the Department of Professional Regulations'
, were cont~cted. Neither age~cy had any negative reports re Mr. Potts and Mr.,
Cagni. '
, Please note the attached memo from Mike Hol~es re an appointment made t~
the ~anking/mortgag'e industry category.
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CITY OF CLEARWATER
Application ffJr Advisory Boards
(must be ,Clearwater resident)
RECEIVED
FEB 2 2 1994
CITY CLERK DEPT
, .
Name Michael Potts
" ,
Horne Address:
Office Address:
1155 Jack~on Road
916 McMullen Roat.h Rn~n
Clearwa ter" FL
ZIP:34615
Clearwater, FL
ZIP: 34619
. I ,
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Telephone (813) 447-5855,
Telephon~ (Fll'1) 7?n-on?Q
I :!
How LO':"9 a resident of the City of Clearwater? 1 n yp~ rB
Occupation Genera 1 Co'ntract.or Employer: H. D. A., Inc. /OYfner
Field of Education:
Other Work Experience:
B.S. BUilding,construction
Worked in a family OYfnen hll~inpss
since childhood. 25 years experience,
Engineering -Michigan State Un'in housinq / construction
,Masters in 1983 ' .
-f1 retiree, former occupation
, ,
Community Activites:Beach/Shorel i ne Clean Up, St. Cecel ia Church Youth
advisor, Salvation Army Relief Volunteer, US Power' Squadron Member
Constru~t.ion Ruildpr~ A~~nri~tinn Mpmhpr
,
, Other Interests:
Board Service (current and past)
'Board Preference:
Pres; d..."t OF r::tudi?ni- BId Ider
Asso. Mlch State Univ.
Vice Pres. Senior Class
Ar1rkC-
Additional Comments~ It would be' an 'honor to servp the community tha t
ch"arishes.
Date: ?/17/94
Please s e attached list for Boards that require Financial Disclosure. PLEASE RETURN THIS
FORM TO:,City perk's Departmont P.O. Box 4748 Clearwater, FL 34618
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C J.T Y 0 F' C LEA R W ATE R
Interdep~rtn1e'nt' Correspondence
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TO:
\'
FROM:
Cyndie Goudeau, City Clerk " . . ,
Michael Holmes, Assista~t com~'unity Devolopment Ma'na ~~rJ ' .'
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,
SUBJECT: Now Affordable Housing Advisory Commi~tee Member
, '
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COPIES:
, ,
,
Sally Thomas, ,City Clerk Tech/Agenda
, .. , . I
. ~ ., ;. I
. DATE:
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February 18,' 1994
, ,
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, .
It is:my understanding that Mary Myhill was appolnted'to'the Affordable Housing Advisory
Co"mmittee at a January Cqmmission meeting. A current updated membership list is
. attached. " ., \. ' ~.
'.
In,a'telephone contact with Joanne Levy, we learned that although Ms. Myhill is employed.
in Clearwater, she is not a City resident. Her residence is Palm Harbor. Does this enable.'
her ,to remain on the committee'? She has express~~ a.,willingn~ss to serve if it is allowed. "
Please advise us of the final determination on Ms; Myhill's appointment.
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FE8-~3-l 9;1...1 10= 19 F(..,'CN 1-'L~~m~G & DEI..<ELOPl'IEIH
10
9o.l526-188
P.Ol
AFEORDAm..'E HOUSING ADVISOltY (:QMM!TrEE
'4"; ~ <..:~.
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CITY CLERK OEPT
. ,
RECEIVED
f) - '10 '
I' e. - ~' 0. FEB 2 4 199~
~)a<slq tf
CITY OF CLEARWATER
ApplicCltion tor Advisory Boards'
(must be Clearwater ,~~identl
N'ame -L.V\ A(2.~
L-A-C,.'N '1: ,
,I l-tome Address:
Office Address:
l yq ba..vOf\..l Dr. ro..JE
Cp -.,; '.:; C C1..J Ii: J.- ~(Ct-.~t.4. (-- .
, .
c..l.a,'~'z.l..v~h.JL &1\,'L.ZIP: :;'ctL~::"'l' (- Lt)~.'l'vJ~6.'Z.. (vL ZIP: ~<{(.,{,,:'
Telephone S SS - 2.0t..( B Telephono .LfLt ?",-l..{O'S 7
Ho'w, LoriQ a !esidoQt of tho City or Clearwator? 9 Ydt:,,(l.-S
c;..~A~' Con."ti.(:; c. b
, ,Occupation c;..1c!AJ~n.)..1 Co-..n-nA(T("'I~ Employer GA('"'.....~ C.c..'-J'Q,.n-:.,..(1 co......l Cc...... (:>/,,4,.,.,
(.b, (' 0 ~ '2.'1 e4
Field of Education: Other Work Experionce:
,
'.,
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[)tlo(..~\cf.L.O a. {.. C 'S.L'J:ll J u: ':r-,...(
. L:r:C.~....c~1L~ ~*L lS";:>io.:,:h~, E("o(t..tr e-
I,
,
gl.l;....D".t',J~ (~JJ'>.r.....L...( \.:>,J - Ui-I:v. ~~T-w;
If retired, former occupntion
"
Community Activites: c./-c ~~ \l.I6~-ca.. '&l.\.A<:. ~ 120., b(z'o.I - "Pr.CT' D; rz It,.(er.: j_
TA.Mt-'A '~~~lA<t:-v~s'{- \!()t..........., gt../Z. I
.
>' '
.'Other Inte~e~ts: l-l~..\,I".... b~ A.C...IA:",;'...~; ::>,J ...( 140.~6P..v; ........,fi,... ~ 12..c.......;.r:.r,1 or'':.. CO..J ...C'.", t j Ll,lZoti (./.$.O
d:\.~';;)>.J~+t'. '~P')1-0z;:.. I 1-1b.1-10'" Ai..... bc,.t;,<."lc:.l...{...O.... ...(. T~.s, (Z.~1.-t-~,':):. I j N l.., \.N b..,..~~f\-'1' j l>.....~.qh {E
Board Service (current and past) 'Board Preference:
l)..'F"FO~ \:,:>,lI.B.~. t-\~hJ;''''':' >.oJ (., b..~~
C~aVl^~',.\A~cr
, .
Additional Commonts:
, '
Signed: ~~ CL~
Please see attached list for Boards that require Financial Disclosure. PLEASE RETURN THIS
FORM TO: City Clerk's Department P.O. Box 4748 Clearwater. FL 34618
, . .
Date: '
-Z!~qL{
.'
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
"10 J ,Hem II
0( b Helltlng Dote
';{/ d,f?!cri
w
SUBJECT: Introduction and Promotional Material for Recycling
RECOMMENDATION/MOTION: Award a contract to Pearson, Thomas/LKW, Inc. of Tampa,
Florida for the development and prOduction of recycling introduction and
promotional materials for city-wide Residential, MUlti-family and Commercial
programs at a cost not to exceed $41,216.00,
au and that the appropriate officials be authorized to execute same.'
BACKGROUND: Pearson, Thomas/LKW, Inc. was awarded a contract in February, 1992
to develop intrOduction and promotional material for the Curbside Recycling pilot
Program. .The contract stipulated that the material developed was to be designed
so that it could be modified later to support a city-wide recycling program, if
one was implemented. The material developed for the pilot program was well
received and very effective. Upon approval of city-wide recycling, Pearson,
Thomas/LKW was requested to develop an action plan and cost schedule for
development ,and production of the introduction and promotional m~terial for the
new programs.
Pearson, Thomas/LKW has provided the attached action plan and cost schedule for
production of materials for use in the Residential, MUlti-family and Commercial
Recycling Prog~ams, as well as a Multi-media Advertising and Promotion Program.
The' attached action plan and cost schedule (budget) explains in detail the
approach and line item costs. The budget for introduction and promotion for the
three programs are:
I
j
I
~
~
,
Residential
Multi-family
Commercial
Total
$33,654.00
$ 1,535.00
$ 6.027.00
$41,216.00
The broad-seoped introduction and promotional plan proposed is needed to inform
and motivate citizens in order to launch the programs effectively and achieve the
participation required to make the programs successful. These materials will
also be used for orientation of new residential customers and for sales land
marketing of mUlti-family and commercial recycling. The Action Plan will be
funded from the state Recycling Grant.
The first quarter, FY 1993/94 Budget Review will include an amendment to transfer
$41,216 of the state Grant recycling funds budgeted in the operating budget to
the Recycling Program capital improvement project to provide the necessary funds
for this contract. .
CIS
H/A
I I
I Originating Dept.
I Publ t. ""~I" I
I Ullllr D'cpt. 1
I ~tieS/S~d ~aste I
I~~~~;' I
I
I
Costs; $41.216.00
(Current FY)\41,216.00
Funding Source;
Capt. Inp. X
Commission Action
R C!V I IlWCd by;
Ll!go.l H/A
Budgl!t (J:"
Purchasing ,J',q
,
Risk Hgmt, N/A
OpClrating
Approved
Approvlld
w/condltlons _____
Denllld
Cont'd to
Datil;
other
ACH
I Other__
:~~
N/A
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Paper;
Not rcquirlld ____iL---
Affected pnrlic~
no t i fi Ild
Appropriation Cadets)
315-96433-543500-534-000
AttachlDCflts:
Pllorson, ThomDs/LK~
Action Plon ond Budget
Hot required X
pJorm"cy.ftgn
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City of Oearwater
Curbside Recycling
Proposed Plan of Action
, for Citywide Introduction
I,
December 10,1993
" .
~ingle Family Residents
Purpose:
, .
, Overview:
, ,
, Households:
"
Introduce curbside recycling to all Clearwater singl~ ~a~ly residents
, (less those involved in the pilot program) to begin June 27, 1994.
, , ,
The Curbsi,de Recycling pilot program conducted May through October'
of 1992 indicated an acceptance by Clearwater residents to participate in'
curbside recycling. Program surveys further indicated that residents
wer~ willing to pay as much as $2 per month for curbside recycling
services. '
Introduction materials used in, the pilot program were surveyed for
thoroughness and understandability. According to the results,
, residents found the materials informative and, we' can' assume,
motivating based on the number of recycling participants.
26,048 total
1.289 less pilot program
24,759 household balance
,
All five weekdays will be utilized for curbside recycling in the citywide
program. Garbage will continue to be collected on the normal two-day-'
a-week schedule.
,
The city,will furnish each household with a molded, 18~gallon yellow
bin for recyclable materials, along with instructions for use and,
collection.' Residents may request additional bins and IIcaddyl1 at
an additional,cost. ..
,2
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,Acceptable recyclable mate,rials include:
1), Plastic (milk jugs and soda bottles)
2) Aluminum/Tin Cans '
3) Glass (brown~ clear and green)
,
. 4) Newspaper
Marketing Strategy:
, ,1) Utilize existing informational materialsl prom9tional piecesl
and themeline "When you recycle, everyone wins:t f.rom the'
. pilot program. Update copy' for appropriate citywide message.
Introduction Materials:
Announcement Utility insert
, N~wspaper advertisiIlg
CableVision
Guide to Recycling
Magnet with ,recycling day
Thank-you/progress card
utility insert
Public Service Announcement
(broadcast and print)
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. Evaluation:
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, ,
'2) Schedule a series of informational mailings based on ,service,
beginning week of June 27/1994;
3) 'Support introduction efforts with a public relations program.
,
- ~ailing #1
- Scheduled
, - Schedule
- Bin Insert
- Bin Insert'
, I
- Mailing. #2
- On-going
Conduct a resident survey 4 months after colleCtions have
begun. Contrad with outside professional service to conduct
surveYI tab,ulate resultsl and provide all final reports. Survey
company to recommend mailers or telephone as, best method.
,
3
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May, 1994
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Suggested Introduction Schedule:
Week of May 2
Printing announcement to City' ,
Utility Department for mailing in May
bills. Mailing announces bin distri-
bution schedule.
June 2 and
June 5 ,
June 6-25
, Newspaper ad announcing bin'
dis tribu Hon.
Week of
June 30
Anow 15 ~eekdays plus 3 Sa,turdays
for bin distribution. ,'. 1
Bins contain Guide to Recycling
and magnet to identify residents'
collection day. '
Begin'VisionCable spots and "
PSA program. (Wed. and Thurs.
on Government Access channel)
, Newspaper public service announce-
ment to, remind residents of collections
starting June 27.
Week of June 27 Collections begin
June 19 and
June, 26
August 15
Nov. 1
Mail thank-you cards
Questionnaire /Survey begins
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Public Relations Program:
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, 1) Update press kit contents and prepare approximately 50 kits
using 'existing pocket folders. Contents include:
Backgrounder
List of Key Contacts
.- Fact Sheets/Critical Data
Photos / Truck (Bin)
, "
List of Speakers/Topics
, Samples of mailing materials and promotional items,
2) Update media list,as necessary.
3) Seek o~t editorial opportunities, i.e. special ,environmental
dssues, community broadcast programs, etc., for a 6-month
period beginni~g in March and continuing through August.
Attached is, a list of broadcast media and possible programs.
4) ,Pro:vide news releases to local, county and Bay area media of key
news such as:
Approval of citywide program.
Announce speakers bureau program capabilities for civic,
professional, neighborhood group, etc.
Announcement of bin distribution schedule.
Announcement of recycling start date.
Recycling results.
. . . . l
Profile Momingside residents who partidpate4 in pilot
program.
Profile of city recycling driver - HDay In the Life..." or what
happens to'materials after collection.
S~ory on radio stickers.
, \
.5) Provide speakers and/or materials for neighborhood meetings:
...
5
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In-~ch061 educational program. Develop a program'tol ,
provide, classroom teachers wi~h general recyc1il1g/ enviromental
l '
info.rmation and specific City of Clearwater re'cycling program,
information. Elements may include coloring books, post~rs, "
video (if pOssible). Program may include a promotion or ,
contest to stimulate involvement.' For example, if middle school:
, .
, After one month of recycling, guess how many milk jugs }:lave
I . , .
'been collected. Prize might include $100 plus a 'pizza'party for
, the class:, Grade schools could hold a poster contest.
,',
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'7) 'Develop a schedule of speaking ~ngagements at various local
'dvi~ and' profession~l organizations..
. .... ~
, "
8) Develop a Proclamation from the Mayor.
. ,
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.' '
9) \ Run insert I s~ory i~ Chamber, newsletter~
, I . l '
10) Tape public service programs with Channel 9 and Channel' 50
for, sch~duled. rebroadcast. Suggest taping as early as February
or March and, ~f agreeable to stations, use tape at speaking
engagemen ts.,
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August 13, 1993
Tampa Bay, . >
TALK/PUBLIC AFFAIRS PROGRAMS
, ,
RADIO-Live Fonnat
WFLA.AM 970 (NewsITalk)
, 4002-A Gandy Blvd. '
, Tampa. FL 33611
(S13) S39-9393
, "FAX(813) 831~3299 '
,
, M-F.
" "Gardener & Co.1t 5-9AM
. . ,"Mark Larsen Showlt 9 AM-noon.,
> "News Hour" noon-1:00 PM,
> "Lioneltt 3-6 PM ,
"Mark Williams Show" 7-10 PM
Producer~ Rene Heath
Producer- >Sue Treccase
Producer-.Sue Treccase
Producer- Sue Treccase
I ...
'WHNZ-AM 570 (New~) ,
11300 4th Street'North '
Suite 318
St. Petersburg, FL 33716 >
, (813) 577-7131
FAX (813) 578-2477
, .
, I
Sat. "Better Lawn and Garden" 7-BAM
Sat. "Auto News and Views" '8-9 AM
Sat. "The Real Estate Show" 3-4PM
,Sat. "The Sports Nut" 7-10 pm
Exec. Producer - Matt Hilk
Tom MacCubbin
AI Leo
John Sipos
Mark Danie'
, , '
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WRBQ-QI05
5510 Gray Street '
Tampa~ FL 33609
(B13) 287-1047
" ,
. ,
News Director - Roger Schulman
Sun. t11n Touch" 6:30-7 AM
" Public" Servic.e ~hows (Early Sunday Mornings) Producer-Chary Southmayd
WFLZ-'Power 93' (Top 40)
4002-A Gandy Blvd.
Tampa, FL 33611
(813) 839-9393
. FAX (813) 831-3299 ,.
"
News Director- Don Richards
Sun. Public Service Announcements 6-6:30 AM Andy Eden .
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W.HPl'102.5
11300 4th Street N."
.. 'Suite 318 .
" , " St. Petersburg, FL 337ia
, ',"" " .' (813)577-7131
; , 'FAX (813) ~78-2477
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WY:NF 95YNF
WARM' 107 .. FM (two station simulcast)'
9720 Executive Center Drive N, Suite 200
St. Petersburg, FL 33702 " '
(813) 57&6090
FAX (813) 576-4233 '
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,Sun. Spectrum 6-8 AM
, '
News DirectOr-Read Shepard
I Hosts-Dale Green& Read Shepard'
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': WX'IB 98 ROCK
Feather Sound Corporate Center
. Two Corporate Drive
Suite 550 '
Clearwater, FL 34622
(813) 572-9808 '
F}u{(813) 573-2994
"
Program Director-Greg, Mall
, ,
Sun. Suncoast Magazine 6:30-7 .AM:
," .
News Director-Marla Stone
, ,
WMTX Mix 96 (AM & FM)
18167 U.S. 19 North, Suite 500
Clearwater, F134624
(813) 536-9600
FAX (813) 536-6000
I,
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M-F
, Mason & Co. on the Morning 6-10 AM
(some public affairs)
Sun. At Your Service 7~9 AM .
, \,
Program Director - Mason Dixon
Producer ~ Bill Connely , .
News Director-Pat Brooks
Hugh Smith
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1210 E. Dr. Martin Luther King, Jr. Blvd.
Tampa. FL 33603
(813) 238-8001
"FAX(813) 2374259'
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,M-F 10 AM: & T-TH 6:30 PM
"Radio ActivityU, ,
Sat: ""Vomens Show" 10 AM-noon
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Producer - Dorothy Abbott
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'WSUN-AM (News Talk) .
877 Executive Center Dr. W. Suite 300
S~. Petersburg. Fla. 33702
',(813) 576-1073'
~AX (813) 577-9276
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:':,Swi. Local Affairs Program 7-9 AM,'
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I' 'News Direc'tor-Steve Blizen
I Host-Bob Lassiter
\ Hosts-Ke'n Stevens
'.. ~.haron Taylor
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TEl ,RVI~ION. Live Format
'WTVT ChAnnel 13 (CBS affiliate)
P.O. Box 31113
'Tampat FL 33631.3113, or
"(813) 876-1313
FAX (813) 871-3135 .
M.F
13 Eyewitness News in the Morning, 6- 7 AM
. ,
Eye on Tampa Bay 12:30-1:00,
'Kathy Fountain-Host
13 Eyewitness News at Noon 12.12:30 PM
, Alan Wendt/LesHe Sp~ncer
13 Eyewitness News 5-6 PM
Kathy FOWltain/Denise White
, 13 Eyewitness News 6:00-6:30 PM
Frank Robertson/Kelly Ring
13 Eyewitness News at 11:00 PM
Frank Robertson/Kelly Ring
, 13 Eyewitness News Weekend
. (9:00-9:30 a.m.t 6PM, 11PM)
Lloyd Sowers~Anchornian
News Director - Bob Franklin
Assignment Manager-Keith Bunce
Operations Manager - Daniel Webster
"
3213 West Kennedy Blvd.
, Tampat FL 33609'
Producer - Cynthia Lynn
Producer , Joyce Cagney Pearson
Assoc. Prod. Kathy Good '
Producers - Ellen Fiss, Jennifer
Boyd & Patricia DiCarlo
,Producer- Robin Sweat
Producer - John Hoffman'
Producer - David Gonigans
Producer. - Andrea Clenny
Operations Supervisor-Lowell Otto
Night Assgn. Ed.~Kay Long
Director - Dan Webster
.'
WFLAChannel8 (NBC Affiliate)
. . 905 E. Jackson St.
Tampa, FL 33602
(813) 228-8888
FAX (813) 225-2770
(P.O. Box 1410
Tampa, 33601)
M-F '
News Show - 6.7 AM
Newswatch at Noon 12-1 PM
Live at Five 5.6 PM ,
Tampa Bay Today 6 a.m. Sat.t 6:30 Sun.
Producer - Dan Dailey,
Producer- Joe Lonigro
Producer - Steve Overton
Producer - Veda Martin
Assgn. Editors-Doug Anderson
Exec. Prdcr.-Larry She~osky,
Program Director-Russ Myerson
Asst. News Director-Dan Bradley
News Director~John Butte
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WTSP Channel 10 (ABC nffillnte)
11450 Gandy Blvd. (P.O. Box 10,000
St. Petersburg, FL 33716 St. Pete, 33733)
(813) 577-1010
FAX(813)576-6924 '
Good Morning Tampa Bay
6-7 AM.
Anchor-AI Ruechel
Producer-Mikki Preston
Anchor-AI Ruechel
Producer-Susan Wade .
Assgn. Mgr.-Denise Costa,
Anchors-Jane Acree & Dave Wagner'
Producer-Tracye Fox, ,',
Prodticer-Tracye Fox '
Anchors-John Wilson & Sue Zelenka
, Producer-Denise Rich
Anchors-J ohn .Wilson & Sue Zelenka
Anchor-Reginald Roundtree ':
Producer-Spencer Cook
NewsCenter 10 at Noon 12~12:30 PM
NewsCenter 10 at Five
Newscast at 6:00
"
Newscast at 11:00
Weekend News at 6:00 & 11:00
TEl .RYISION. Pre-Recorded ProItr'amS
, WTOG-1V Channel 44 (IND)
. 365 105th Terrace, NE
,St.-Petersburg, FL 33716
(813) 5764444
FAX (813) 576-3942
Spotlight 44
Sun 10:30 PM or Sat..6:00 AM:, Sun. 6:00 AM '.
WEDU ChannelS (PBS)
1300 North Blvd.
, Tampa, FL,33607
(813) 253-2736
FAX (813)-253-0826
P~oducer- Cheryl Marx
Mr. Green.thumb-Saturday at 10-10:30 AM
Tampa Bay Week-Sunday 11:00-11:30 AM
,
Producer- Stan DeFreitas
Producer - Byl Farrell
WFIS Channel 28 (IND)
4501 E. Columbus Dr.
Tampa, FL 33605
(813) 623-2828
FAX (813) 744-2828
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Bayview 6:00 a.m. & 11:30 p.m. Sun.
, Sports Rap 11:00 PM on Sunday
ProducerlHost: Joy Petit
Producer ~ Tom Schrantz
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VISion, Cable (Ch. 9)
2530 Drew St. .
'Clearwater, 'FL 34625,
Ph: 797-1818 or'ex. 681 and 220
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, Government AccesS Cable (Ch. 25)
, 315 Court St.
',' ,,:Clearwater, FL 34616
".' ',~ Ph: (813) 464-4807,
Fax: (813) 464-4432
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, ,,' ; 2530 Drew Street
I',' \>,' Clearwater, FL 34625
,r:,':' , ' (813) 797-1818 ' "
FAX: (813) 797-9629
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Ms. Diane GrIoff I'
City Clerk ' ,
Pasadena Information ChRnnel15
, 7047 Sunset Dr. S.', , -
South Pasadena, FL '33707
(813)3474171 '
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:P,SA's
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11500 Ninth St., N.
St. Petersburg, FL 337.16
(813) 579-8600
: Froc 579-4981
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,PineDas County Gov&nmentAccess (City ofSt Petersburg)
Ch 115 d 25 ' . . ... '! .
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, 175 Fifth St. N.
': St. Pete~sburg, FL 33701:'
" 892-5184 '.' ,
Fax: 892-53721546-9831
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Director of Administration
''l'CI CabWvision' '
542 Main St; . '
DWledin, FT.I 34684' ,
Ph: 736-1436
',FAX: 73~9362 .'
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MuIti.FaI1lily Residents
Overview:
Rental and condo prope,rties, hiwe the option to participate in the
recyding program. A city recycling representati~e will visit with
" property representatives to determine an,ticipatedvolume of
recyclable material. Container may vary from standard dumpster
to 90~gallon semi-autom~ted carts. Contai~ers will b~ dark blue.
Each property will be assessed for their solid waste colle~ion needs '
and assigned anticipated collection schedule. Volume will be
mo~tored and adjusted as necessary.
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Number of Units:
The best way to determine number and address of units is 'through
, the Solid Waste Divis~on for current users of dumpsters.
Currently, 37 mUlti.family complexes are being ~erved with a semi.
autof11ated system 'and a further 12 are being served with dumpsters for
newspapers. We will market. to a total of 230 prospects, phasing in
'serv~ces over a 3-year period: Year 1 = 100, Year 2 = 65, and Year 3 = 65.
. ,
Accepted recyclable materials include:
1) Newspapers
2} Comingled aluminum and steel cans
,3) Clear, green and brown glass bottles and jars
Marketing Strategy:
Reach rental property office :management and condo associ~tion
representatives through. direct mail, public service announcements,
and one-an-one meetings between recycling'representatives and
propertY representatives.
Timeline:
Collections can be scheduled to begin at the same time as the single-
family program, however we, suggest beginning this program in
March to eliminate confusion.
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Februaiy . 1994
, S M i W'" F S
, ' 1 '.2 ,3 4 >5
6 7 e 9 10 11 12
13 14 15 16 17 18 19
2021 22 23 2<11 25 25
2728
, - Week of
Feb. 14
, . .,.
Mailer to property representatives .
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announcing program and :requesting
represe~tative to call to schedule an
'appointment 'with recycli1)g
" representative.
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Match ' '\ 994
:5 M '," W ,T' F S
, 1 .2 34 5
6:1 8 91011 12
13 1A 15'16 1718 19
20 21 22 23 24 25 26 .
Zi 28 29 30,31
Week of
Feb. 21
, "
if property representative h'as not
responded, collectors to begin,
, foIlow.up calls. -
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depc:nding on response from first'
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Publi~ Relations Support: ' ,
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Suggest public sen1ce news releases to announce program a!ldf provide.
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phone number for information. .
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S1:1ggested Program Schedu1~:
February , 1994
S M T'W T F S
1 234 5
6 7 8 9101112
,13 14 1S 16 17 18 19
20 21 22 23 24 25 25
2728
Week of
Feb. ,14
Mailer to property representatives ,
announcing program and requesting
representative to ca~l to schedule ~n
, appointment with recycling
representative.
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March 1994
SMTWTFS
1 2 3 '4 5
. 6 7 8 9 10 11 12
13 '" 1516 17 18 19
2021 22,23 24 25 26 ,
272829,30 31
Week of
Feb. 21
, If property representative has not
,responded, collectors to begin
~ol1ow~up calls.
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Week of '
Mar. 1
Collections begin
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Sugg~st repeating the mailing in May,
depending on response from first "
'mailing.
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Public RelationS Support: , '
Suggest public service,news releases to announce program' and provide
phone number for information. ' .
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Commercial Recycling Prowam
Overview:
Beginning January 1, 1994, collecting recyclable material from
commercial businesses will be open to competition. The
. City of Clearwa~er's solid waste division will begin its marketing
program upon approval of the city commission, which is anticipated
. in January.
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Commercial businesses yvill be provided an assessment by a recycling
representative of their solid waste recycling n~eds. Appropria~e
containers will be provided along with a collection schedule
based on anticipated volume. Containers will.vary from 90-gallon
'semi-automated carts to locking dumpsters. (Containers will be dark
blue.) Collections will be adjusted as needed.
Number of Units:
Based on current dumpster users and the types of businesses,
promotion will market to 3,000 to capture 800 ~ver a 3-year period.
Acceptable recyclable materials include:
1) Corrugated cardboard
2) White office and camp'uter paper
3) Glass bottles and jars (brown, clear and green)
4) Steel and aluminum' cans
5) Newspaper
Marketing Strategy:
Reach businesses through 'di~ect mail announcing program and'
requesting that the' business representative call for a waste audit,
appointment; public service announcements; and one-on-one '
meetings. Mailer to be addressed to business owners or operatio!ls
manager. The City may consider running a paid newspaper
ad since this is a .competitive situation.
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Timeline:
Suggest direct mail program begin February 14. Meetings, container
~e1iveries and collections will be scheduled on an on-going basis:
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Suggested Schedule:
,Week of
February 14 ,
February 1994
SMTWTFS
1 234 5
6 7 a 9 10 11 12
13.14 15 16 17 18 19
2D 21 22 23 24 25 26
2728
March 1994
SMTWTFS
'12345
6 7 8 9 10 11 12
13 14 15 16 17 18 19
2021 2223242526 .
27 28 29 30 31
, February 20, 28
March 6, 14 ,
February 21
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April 1994
SMTWTFS
, 1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 1B 19 20 21 22 23
24 25 26 27 28 29 30
April 18 .
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On-going ,
Mail announcement brochure
requesting representative to call
to ~chedt.:Zle an' appointment. '
Newspaper announcement ads
(Clearwater Times, Tampa Tribune
and Chamber mailer).
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Begin (ollow-up calls to select larg~
businesses to schedule waste audit
meetings.
We suggest considering a follow-up
mailing consisti~g of a reminder
'postcard to businesses who have not
responded ',t9 the mailing and who have'
not been contacted. Card would again
provide phone number and request to
call to set waste audit ~ppoinlment.
Follow,:up calls, container distribution,
collections, monitoring and program
, evaluations.
Public Relations Support:
News release announcing program and providing information
, .
phone number.
Provide businesses a service of employee presentations with
video and hand-out materials.
Seek editorial opportunities to feature businesses that are, recycling.
'!':'Jews release regarding participatio~ after 4~6 ~onths iIlseryice.
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Agency Role and Compensation'
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Pear~,on, Thomas/LKW will provide all creative se~vices, including concept, layou't,
copy, mechanical paste-up, production coordination with vendors, as well as '
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. imarketing ac~otint service time ~o develop and execute projects listed on tile ' '
following'b~dget pag~. The City will handle all Public Relations nctivities unless
oth~rwise reques~ed. ' ,
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,Outside printing services will be arranged by the agency with the city printing ,
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~ printers at net.
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,MisceIlaneo'us out-of-pocket costs, such as lo~g distance, postage, photocopies"
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deliveries, etc., will be billed at cost. Total cost not to exceed $1,000. '
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CityWide Recycling Program
Revised Budget
2/10/94, .
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RESIDENTIAL
AnnouncEmierit Utility Stuffer '" ,
Pre~pre5s... ...... II ....... ...... II ..1.. II .............. ..1. II...; II.' 1.11-, ..~. II II' .,...... 1.$2,200,00
Pr~nting (42,OOQ) ".". ..... i, ,...... ..., 1,....011 I" I' ~ ,......:. II.....'.......,. ...., ..$3 .325.00
Su bto tal..... ..... .... I... II II .... II ...41.'.. I"~' It. II III....... .$5p~5,OO .
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Guide to Recycling (insert in bin) " "
Prellllpress 1"11' .... II ....... ....,... II.. II.. ........1-. It. .....~ ....... It... II.... 11....,.t II ...$1,655.00
New photography (3 shots - props provided'
by cl i en t) ... ,..,..,...... ~ .."..... ..... ..............'" ........... ...... ....,..... ....... ....... ....: .,."........... ,:...., It..~. .'$460 ,00
Prin ting (35 ,000) ~.. '" II ....,<...... ,........~. ....~....... ,...,.~.. '... ......,.., ..... .$7 J-OOO~OO
Su b total...;. ..." .........., .~..... .......... ,.,. " ............... "" ..$9,115.00
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. Magnets (city,to order) .................. ..................................................$4.,000.00
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Tha~k-You Utility Inserts
, " Pre-press..... ........... ...... .... ............ ........ .,. ....... ....... .., ............ ..... ...:.$750.00
. Prin ting (42,000)...... ...... ..,.... ..:........ ,.. ................ ,.................. ...$610.00
Sub to tal......... :..,..,... .......:... ",......... ......,. ,....... ,$1 ,360.00
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VisionCable
:30 spot - creative, script and supervision
prod uction.. ,.............. ...;...... ........, ........ ,...... ".... III........" ,.. .$1,500.00 '
V isionCa bIe prod uction ...... ...,........ .... II tit.,........ II........;. II.. .$500. 00
Sche~ule (Budget only)
$800/wk. for 6 weeks VisionCable...:.....................:....$4.800,OO
Su btotn 1 .. ........... .................... .....,..., ~., ,.~.;..... ,.$(?,800.00
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Survey
Telephone Opinion Survey ............... ...............~............$4.,195.00
Newspaper Advertising
Ad crea ti ve / prod uction....,..................... II............. II. If..... +$1/2~5.00
PI a cemen t ......I~;.' ;", ....... ........ '......1....'..,...,:..... I I......,......... t" .$1,404.00,
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. ,Clearwater Times,
Sunday,
3 eol. x II" insertion @ $19.09 pci '= $629.97
Thursday , . , '.
3 eo1. x 11" insertion @ $15.07 pd = $497.31 ..
$1127.28
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Tampa Tribune - Pinellas edition
Sunday.
3 eo1. 'x II" insertion @ $5.60 pa =
Thursday,
3 eol. x II" insertion'@$2.80" pci '=
$184',80
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$92.40
$277.20
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"pickup rate
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Newspaper Subtotal...............:...... ........$2,659.~O
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TOTAL RESIDENTIA~....~ ......: .:....~ .,.....:.......;... ....... .$~3,654.00
MULTI.FAMILY
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Pre-press ,..,.... 11.1...."... f.I..... II.... II II II II ,..... II II II II..... It:, II II.. ..~.~. "..11". ..$1 ,335.00
PrintiJ'lg (600):.. II .......... ....... ......"..... "....... ,. .... II II':. "... II II II........ II.. .$~ 50.00
Postage to mail 300 @ .165 ea. ............,........,......u..................$50.00 ..
Sub total...,.. ,. ,..,..." .........;~.. ...... ,. ..... II "' II +. If ...... .$1 ,535..00
TOTAL MUL TI-FAMIL Y................................... ........$I,p35.00
COMMERCIAL
Mailer
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Pre-press... ,....... I"~"'" I 1........1.. I! .................~... ~. ~...............;.. ..$1,,335.00
Printing (51000).................,.. ........,., .......................c....."........,~. ".$360.00
Postage to mail 3,000 @ .165 ea....................;.;................$495.00
Sub to tal.,............ ...... ..... I............ I ".............. " ,,$2; 190.00.
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. Follow-up Postcard ,
Pre-press. .,.. .,..... ...... ...........1.. ..... ............ .... .......,'~........ ................ .$345, 00
Prin ting (~,OOO) ............ ,. ...."...... ,..........,.. "".",, II.... I- ..,... I~'... ,.... II..... ..$55.00
Postage to mai11,500 @ .165.ea......................:.................$248.00
Su btotal............,............ .....",.........,...., .......+........,.$648.90
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'. ,,(Newsp'ape~-'Sunday &MOIld~Y/2x each)."" ','"
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(2x; 3 col. x 3"1 $265 ea.) , "
Newsletter ......,,~.__.......... ....... iii .,......'........~.. u ... ~'. ...... .$530#00'
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SU b to tal.......;....:. ..,:......: ........:...... !'... ..;.... .::~31 ~ 89 .O~
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TOTAL COMME.RCIAL.....~ ..~...............~... ..'.. ;... ..:...;. .$6/027.qO
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GRAND TOTAL..... .~'. .,11I,. iii t. .,u:~...~. lit..... "' ....~.... .,~.f.' ..... ...$4.1 ,216.0q.
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", Citywide Recycling,'Progrnrn '
, Budget Recap
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CLEARWA TER GAS SYSTEM
Interoffice Correspondence Sheet
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FROM:
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Eliz'abeth M. Deptula, Il1terim City Manager' ' , " \
Chuck Warrington, Gas System Managing Director ~
TO:
COPIES:
AI Galbraith, City Attorney; . Terry Neenan, Asst. Director CGS/Gas
Supply & Operations; Jim Lewin, Manager of Gas Operations; Jerry
Figurski, Pasco Legal Counsel; Bob. Reed, Bond Counsel'
~ " .
SUBJECT: INTERLOCAL AGREEMENTS AND FRANCHISE ORDINANCES
FOR PASCO EXPANSION
, DATE: February 11, 1994
As we have discussed, attached are the proposed agreements for Pasco County, New
Port Richey and Port Richey. These were prepared, by Jerry Figurski and have been
reviewed by Al Galbraith as well as our bond counsel. These reflect our current verbal
negotiations with each of these governmental entities, and t would expect some
changes before they are fully satisfactory from each of these entity's perspective;
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I understand that you will be sending these to our Commission for their review arid
discussion at the February 17th Commission Meeting. I will be 'available ,at that
meeting to answer any questions that they may have on these agreements or the
status of ou~ negotiations with the Pasco governmental entities.
Please note that the proposed Pasco County franchise differs from the city franchises
in that John Gallagher, Pasco County Administrator, is requesting a 4.5% Payment.
in Lieu of Taxes (similar to what we have in Clearwater) whereas we are proposing,
a more standard 5 % franchise agreement for the Pasco cities. We have also included
language in the proposed Pasco franchise assuring our commitment to spend all of our
Net Income from natural gas sales within Pasco County for at least seven (7) years
on capital expansion in Pasco County. Our Strategic Plan actually projects .that we
will be spending sufficient capital In Pasco to cover our Net Income (from natural gas
sales only) for at least the next 10 years.
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Elizabett, M. Deptula, Interi~ CitY ,Manag~~
, Page 2' , .
, February 1,1,,1994
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It is my hopethat our, City Commission will give uS,the "green IightU to present these
,agreements to,the Pasco governmental entities and allow us the freedom to negotiate
nepessary changes' provided they do not materially aff~ct our profitability. We would
then bring,these ag~eements back to the Clearwater ,City Commis~jor' for their final
appr,oval. once they have"been 'executed by the respective Pasco governmental
entities ~
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. Betty, please let me know if you need any additional information on'thls before th,e.
'February ,17th Commission Meeting," ,.' , I ' , ' .
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INTERLOCAL AGREEMENT REGARDING
GAS SERVICE BETWEEN PASCO COUNTY,
FLORIDA, AND THE CITY OF CLEARWATER. FLORIDA
crHIB AGREEMENT, made and enter'ed into this
day of
,
1994, by and between Pasco County, Florida~ a
political subdivision of the state of Florida, by and through its
Board of County Commissioners (herein "COUNTY") and the city of
Clearwater, a Florida municipal corporation, by ,and through its
City commission (herein "CITY").
WIT N E SSE T H:
WHEREAS, it is in the best interests of the citizens of the
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unincorporated areas of the COUNTY to be provided gas service
whenever and wherever feasible; and,
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WHEREAS, pursuant to Chapters 166 and 180, Florida Statutes,
the CITY has the power, and the present capability to provide such
gas service in the, COUNTY; and
WHEREAS, the COUNTY and the CITY wish to set forth their
agreement with respect to the provision of such. gas ~ervice to
certain areas of the COUNTY, pursuant to the, provisions of the
Florida Interlocal Cooperation Act of 1969, as amended.
NOW, THEREFORE, for value and other consideration, it is
agreed:
SECTION 1. RECITALS.
The recitals and findings contained above are hereby
incorporated within this agreement in full.
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SECTION 2. TERM; GRANT: DEFINITION OF GAS.
For a period of 30 years from the effective date of this
agreement, the COUNTY, its successors, and assigns, does here~y
give and grant. to the City, its successors and assigns, the non-
exclusive right, privilege and franchise to furnish gas and to
construct, operate and maintain within the unincorporated areas of
COUNTY, all facili ties required by the CITY to supply gas to
COUNTY, its inhabitants and the places of business located within
the unincorporated areas of COUNTY and other customers and areas
now or hereafter supplied, or to be supplied, gas by CITY. The
exercise of this authority and franchise by the City shall, be
consistent with the terms, and conditions of the Ordinance attached
,hereto as Exhibit "A" which is incorporated herein by reference.
The word "Gas" shall mean na'!:ural gas and/or commingled gas
which is distributed in pipes. It shall not mean bottle gas or any
other fuel; however, nothing herein shall be interpreted to
prohibit CITY from engaging in the sale of liquid petroleum
(propane) gas.
SECTION 3. EXTENSION.
Upon expiration of this agreem~nt, or upon expir~tion of any
extensions provided for in this paragraph, said agreement shall
automatically be renewed for five (5) year periods until such time,
as the COUNTY provides to CITY, prior to the end of the initial
term or the end of any additional five (5) year period, a'six (6)
months written notice of COUNTY's election not to extend the
franchise for an additional five (5) year period.
Upon
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notification'of non-extension, the ,CITY shall have, for one (1)
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year from. the end,of the term, the right, privilege and option of
removing all franchise piping and equipment. In the event of the
removal of such equipment, the CITY shall repair all of, the
COUNTY'S property to the same condition as theretofore existed.
Upon termination of this agreement, the CITY shall also have the
right to' sell any or all of its piping and equipment as provided in
I" the attached Ordinance.
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SECTION 4. TERMS AND CONDITIONS.
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All terms and conditions as set forth in Pasco County
Ordinance No~
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, being adopted simultaneously herewith, a
copy of said franchise ordinance being attached hereto as Exhibit
HAil, ,are, incorporated herein by reference as if fully set forth
herein.
IH,WITNESS WHEREOF; the COUNTY and CITY hereto have executed
this agreement on the day and year above written.
BOARD OF COUNTY COMMISSIONERS
.OF PASCO COUNTY, FLORIDA
By:
Chairman
ATTEST:
Clerk
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Countersigned: '
CITY 'OF
CLEARWATER;,
FLORIDA
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By:
Elizabeth M. 'Deptula
Interim city Manager
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Rita Garvey
Mayo~~C~rnmissioner
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Approved as to form and
correctness:
Attest:
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,City
A. Galbraith,
Attorney
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Cynthia,E. Goudeau
~ity Clerk
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By Commissioner
ORD INANCE NO.
AN ORDINANCE GRANTING TO THE CITY OF CLEARWATER., A FLORIDA
MUNICIPAL CORPORATION, ITS SUCCESSORS AND ASSIGNS, A FRANCHISE TO
FURNISH GAS WITHIN THE UNINCORPORATED AREAS OF THE COUNTY OF PASCO,
A POLITICAL' SUBDIVISION OF THE STATE OF FLORIDA, AND IMPOSING'
CERTAIN CONDITIONS RELATING THERETO:
Section 1. Term; Grant; Definition of Gas. For a period of 30'
years from the effective date of this ordinance, Pasco County, a
political subdivision of the State of Florida, its successors, and
assigns, (herein referred to as Grantor) does hereby give and grant
to the City of Clearwater, a municipal corporation created and
existing pursuant to the laws of the ,State of Florida, its
successors 'and assigns (herein referred to as Grantee), the non-
exclusive' right, privilege and franchise to furnish gas and to
construct, operate and maintain within the unincorporated areas of
Grantor, all facilities required by the Grantee to supply gas to
Grantor, its inhabitants and the places of business located within
Grantor's unincorporated areas and other customers and areas now or
~ereafter supplied, or t~ be supplied, gas by Grantee.
The word "Gas" shall mean natural gas and/or commingled gas which
is distributed in pipes. It shall not mean bottle gas or any other
fuel; however, nothing herein shall be interpreted to prohibit the
Grantee from engaging in the sale of liquid petroleum (propane)
gas.
Section 2. Use of Public Streets. with respect to the right,
privilege and franchise granted to Grantee in Section labove,
Grantee shall have the right, privilege, franchise, power and
authority to use the streets, avenues, alleys, easements, wharves,
bridges, public thoroughfares, public grounds and other public
places of Grantor as they now exist or may hereafter be
constructed, opened, laid out or extended during the term of this
franchise. The Grantee's right to use the rights-of-way, streets
and roads of the County shall specifically include any portion of
the County Road System extending through any ~ncorporated area.
Section 3. Rates. The rates, charges and fees to be charged by
the Grantee for gas service within the unincorporated areas of
Grantor during the term of this franchise shall be as provided in
the Grantee's rate schedule now or hereafter approved by Grantee's
1
City Commis sian, or as modi f ied by the City Manager, or other
designated City official, to the extent city Manager, or other
designated City official, is expressly authorized to approve
changes to such rates, charges, and fees, or such other agency of
the state of Florida as may have proper jurisdiction over such
rates and charges of Grantee under the general laws of the State of
Florida, or Grantee's charter and ordinances. such rate schedule
shall be identical to the rate schedule applied to ratepayers
within the corporate limits of the city of Clearwater.
Section 4. Payment in Lieu of Taxes. 'In consideration of the
granting of this franchise, and commencing upon the first
anniversary of this Ordinance, and each year of the franchise
thereafter, Grantor shall be entitled to receive from Grantee four
and one-half percent (4~%) of the gross receipts from sale of Gas
to residential and commercial customers ,excluding industrial:
customers, within the unincorporated areas of the Grantor;
provided, however, any monies owed Grantor by Grantee under this
paragraph shall be decreased by monies paid by Grantee for any
taxes (excluding a utility tax if authorized by Florida law and
implemented by Grantor) , licenses, assessments, or other
impositions which may now or hereinafter be assessed, levied, or
imposed by Grantor I by the Tax Collector or any other
constitutional officer of Pasco County, Florida, or by any other
local or state entity which assessments, levies, impositions, or
collections are collected by Grantor or the Tax Collector, or any
other constitutional officer of Pasco County, Florida, upon
Grantee's facilities and property and Grantee's business 'and
operations. This payment in lieu of taxes shall be payable on a
calendar quarterly basis, each such calendar quarterly payment
being due on the last day of the month following the end of each
calendar quarter.
Section 5. Use of Grantor's 4~% of Gross Receipts. Grantor, in
the sole discretion of Grantor's Board of County Commissioners, may
re-transfer any monies paid Grantor pursuant to Paragraph 4 above
to Grantee for the purpose of Grantee further extending Gas service
within the unincorporated areas of Grantor.
Grantor may define the purpose or purposes for which such monies
will be used, ~I extension of major distribution lines or
extension of service lines to other customers. Any directions for
use of such funds provided hereunder are subject'to the provisions
of this franchise ordinance.
Section 6. Extension of Service. In consideration of the rights
granted under this franchise and the duration of this franchise,
the Grantee agrees that its facilities to be installed within the
2,
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unincorporated areas of Grantor will be expanded to. provide service
to new customers on the terms and 'conditions hereinafter set forth.
Such expansion shall occur on the following terms and conditions,
to-wit:
A. Gas service shall be extended to customers desiring
said service based on a feasibility formula. Such formula shall be
the formula currently in effect system-wide as then-administered by
the Grantee, but, at a minimum, shall be as follows:
, Gas service shall be extended if the construction costs
expended to service such customer(s) including, but not limited to
debt service, expenses, and cost of fuel, will be'recovered by
Grantee through rates paid by customer(s) within, a maximum of 7
years. If an application for gas service does not meet the 7-year
payback, period, then, in such event, such 'customer(s), or the
Grantor pursuant to Section 5 hereof, may, make a lump sum
contribution in aid of construction to allow the 7-year payback
standard to be met.
B. In the event the system-wide formula provides for a
formula longer than seven (7) years, that longer period shall be'
used.
Section 7. Use of Net Proceeds. For a period of seven (7) years
from the effective date of this Ordinance, any net Gas revenues
produced by Grantee's operation in Pasco County shall be used to
expand and extend service within Pasco County. Net Gas revenues is
defined as gross natural gas revenues, excluding revenues from
industrial customers, less any expenses including, but not limited
to: cost of fuel; cost of debt service; administrative expenses;
customer service expenses; payment in lieu of taxes; expenses of
operation, including expenses from services to individual
customers.
Section B. Force Majeure. In the event by act of God, strike,
riot, public enemy or other calamity,' or restriction in the supply
of gas beyond the control of Grantee or its interstate supplier or
by reason of regulation exerted by the Florida Public Service
Commission or the Federal Energy Regulatory Commission or other
regulatory body having jurisdiction in the premises, the supply of
gas should be interrupted, the Grantee shall, nevertheless,.
continue to supply the available gas to such customers as it is
possible, shall employ its full services to remedy such deficiency
of gas supply, and shall resume complete gas service when that is'
possible.
Section 9.
franchise,
Competition.
Grantor agrees
As a further consideration of this
not. to engage in the business of
3
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distributing and selling gas during the life of this franchise or
any extension thereof in competition ,with the' Grantee, its
successors and assigns.
Section 10. Extension of Franchise. Upon expiration of this
franchise, or upon expiration of any extensions provided for in'
this paragraph, said franchise shall automatical1y be renewed for
five (5) year periods until such time as the Grantor provides to
Grantee, prior to the end of the initial term or the end of any
additional five (5) year period, a six (6) months written notice of
Grantor's election not to extend the franchise for an additional
five (5) year period. Upon notification of non-extension, the
Grantee shall have, for one (1), year from the end of the term, the
right" privilege and option of removing all franchise piping and
equipment. In the event of the, removal of such equipment, the
Grantee shall repair all of the Grantor's property to the same
condition as theretofore existed. Grantee shall also have, for a
period of one (1) year after such termination, the,right to sell
any or all of its piping and equipm~nt to GranLor or a third party
who at the time of termination or subsequent thereto possesses the
right to provide gas service in those areas previously served by
Grantee.
Section 11. Interlocal Aqreement. The parties, acknowledge that
the Grantee has the legal authority pursuant to the Florida
Statutes to provide gas service and, further, that Grantor, upon
'appropriate exercise of its powers could also provide such service.
The Grantor and Grantee have determined it is in the best interests
of both parties and their citizens for Grantee to provide gas
service within the unincorporated areas of Grantor as defined
herein. Although the right to provide such gas service is being
granted hereunder by a franchise ordinance I it is the intent of
Grantor and Grantee that this ordinance, to the extent necessary,
constitute also an interlocal agreement pursuant to the provisions
of the Florida Interlocal Cooperative Act of 1969, as amended.
Section 12. Conflict. All ordinances and part of ordinances in
conflict herewith be and the same are hereby repealed.
Section 13. Severabilitv. If any section or sections of this
ordinance are declared invalid for any reason, such invalidity
shall not affect the remaining sections thereof.
Section 14. Effective Date. This ordinance shall become
effective upon the acceptance of this franchise by appropriate act
by Grantee's governing board after adoption by Grantor's governing
board.
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,PASSED 'AND ADOPTED BY ~ASCO
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COUN~~ ,
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IN!I'ERLOCAL AGREEMENT REGARDING
GAS SERVICE BE~EN THE CITY OF NEW PORT RICHEY,
FLORIDA. AND THE CITY OF CLEARWATER. FLORIDA
THIS AGREEMENT, made and' entered into this
day of
, 1994, by and between The City of New Port Richey,
Florida, a Florida municipal corporation, by and through its City'
conunission (herein "NEW PORT RICHEY") and the City of Clearwater,
a Florida municipal corporation, by and through its City Commission
(herein "CITY").
; ~
We! T N E SSE T H:
WHEREAS, it is in the best interests of the citizens of,NEW
PORT RICHEY ,to be' provided gas service whenever and wherever
feasible; and,
WHEREAS, pursuant to Chapters 166 and 180, Florida'Statutes,
the CITY has the power and the present capability to provide such
gas service in NEW PORT RICHEY; and
WHEREAS, NEW. PORT RICHEY and the CITY wish to set forth their
agreement with respect to the provision of such gas service to
those areas within the corporate limits of NEW PORT RICHEY,
. pursuant to the provisions of the Florida Interlocal Cooperation
Act of 1969, as amended.
NOW, THEREFORE, for' value and other consideration, it is
agreed:
SECTION 1. RECITALS.
The recitals and findings contained above are hereby
incorporated within this agreement in full.
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SECTION 2. TERM= GRANT = DEFINITION OF GAS.
For a period of 30 years from the effective date of this
agreement, NEW PORT RICHEY, its succes sors , and as signs, dOGS
hereby give and grant to the City, its successors and assigns, the
rion-exclusive right, privilege and franchise to furnish ga~ and to
construct, operate and maintain within the corporate lImits of NEW
PORT RICHEY, as such limits may' be expanded, all facilities
required by the CITY to supply gas to NEW PORT RICHEY , its
inhabitants and the places of business located within the corporate
limits' of NEW PORT RICHEY, as such limits may be expanded, and
other ,customers and areas now or' hereafter supplied, or to be
supplied, gas by CITY.
The exercise of this authority and
franchise by the City shall be consistent with the terms and
conditions of the Ordinance attached hereto as Exhibit t1AIf which is
incorporated herein by reference.
The word "Gas" shall mean natural gas and/or conuningled gas
which is distributed in pipes. It shall not mean bottle gas or any
other fuel; however, nothing herein shall be interpreted to
prohibit CITY from engaging in the sale of liquid petroleum
(propane) gas.
SECTION 3. EXTENSION.
Upon expiration of this agreement, or upon expiration of any
extensions provided for in this paragraph, said agreement shall
autom~tically be renewed for five (5) year periods until such time
as NEW PORT RICHEY provides to CITY, prior to the end of the
initial term or the end of any additional five (5) year period, a
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six (6) months written notice of NEW, PORT RICHEY's election not to
extend 'the franchise for an additional five (5) year period. Upon
notification of non-extension, the CITY shall have, for one (1)
year from the end of the term, the right, privilege and option of
removing'all franchise piping and equipment. In the event of the
'removal of such equipment, the CITY shall repair all of 'NEW PORT
RICHEY's property to the same condition as theretofore existed.
, ,
Upon termination of this ~greement; the CIT~ shall also have the
right to sell any or all of its piping and equipment as provided in
the attached Ordinance.
SEC~ION4. TERMS AND'CONDITIONS.
,All terms and conditions as set forth. in NEW PORT RICHEY
, ,
Ordinance No.
, being adopted simultaneously herewith, a
copy of said franchise ordinance being attached hereto as Exhibit
.. A", are. incorporated herein by reference as if fully, set forth
herein.
IN WITNESS WHEREOF, NEW PORT RICHEY and CITY hereto have
executed thi~ agreement .on the day and year ,above written.
CITY OF NEW PORT RICHEY
By:
'ATTEST:
Mayor
Clerk
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Counters~9ned:
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CITY OF'CLEARWATEa, FLORIDA'
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Rita Garvey
Mayor-Commissioner
Deptula.
Manager
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Approv~d as to form and
correctnes's:
Attest:
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A. Galbraith,
Attorney
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City clerk
Goudeau
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By Commissioner
ORDINANCE NO.
'AN ORDINANCE GRANTING TO THE CITY, OF CLEARWATER, A FLORIDA
MUNICIPAL CORPORATION, ITS SUCCESSORS AND ASSIGNS, A FRANCHISE TO
FURNISH GAS WITHIN THE CORPORATE LIMITS OF THE CITY OF NEW PORT
RICHEY, A' FLORIDA MUNICIPAL CORPORATION, AND IMPOSING CERTAIN
CONDITIONS RELATING THERETO:
Section 1. Term: Grant: Definition of Gas. For a period of 30
years from the effective date of this ordinance, New Port Richey,
a Florida, municipal corporation, its successors, and assigns,
(herein referred to as' Grantor) does hereby give and grant to the
City of Clearwater, a municipal corporation created and existing
pursuant to the laws of the State of Florida, its successors and
assigns (herein referred to as Grantee), the non-exclusive ,right"
privilege and franchise to furnish gas and to 'construct, operate
and maintain within the corporate limits of Grantor, all facilities
required,by the Grantee to supply gas to Grantor, its inhabitants
and the places of business located within Grantor's corporate
limits and other customers and areas now or hereafter supplied, or
to be supplied, gas by Grantee.
The word "Gas" shall mean natural gas and/or commingled gas which
is distributed in pipes. It shall not mean bottle gas or any other
fuel; however, nothing herein shall be interpreted to prohibit the
Grantee from engaging in the sale of liquid petroleum (propane)
gas.
Section 2. Use of Public Streets. With respect to the right,
privilege and franchise granted to Grantee in Section labove,
Grantee shall have the right, privilege, franchise, power and
authority to use the streets, avenues, alleys, easements, wharves,
bridges, public ,thoroughfares, public grounds and other public
places of Grantor as they now exist or may hereafter be
constructed, opened, laid out or extended during the term of this
franchise.
Section 3. Rates. The rates, charges and fees to be charged by
the Grantee for gas service within the corporate limits of Grantor
during the 'term of this franchise shall be as provided in the
Grantee's rate schedule now or hereafter approved by Grantee's City
Commission, or as modified by the City Manager~ or other designated
City official, to the extent City Manager, or other designated City
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official, is expressly authorized to approve changes to such rates,
charges, and fees, or such other agency of the state of Florida as
may have proper jurisdiction over such rates and charges of Grantee
under the general laws of the State of Florida, or Grantee's
charter and ordinances. Such rate schedule shall be identical to
the rate schedule applied to ratepayers within the corporate limits
of the City of Clearwater.
Section 4. Franchise Fee. In consideration of the granting of
this franchise, and commencing upon the first anniversary of this
franchise, and each year of the franchise thereafter, Grantor shall
be entitled to receive from Grantee a monthly franchise fee equal
to five percent (5%) of Grantee's gross revenues from the sale of
gas to residential and commercial customers, excluding industrial
customers, provided, however,_ any monies owed Grantor by Grantee
under this paragraph shall be decreased by monies paid by Grantee
for any taxes (excluding a utility tax if authorized by Florida law
and implemented by Grantor), licenses, assessments, or other
impositions which may now or hereinafter be assessed, levied, or
imposed by Grantor, by the Tax Collector or any other
constitutional officer of Pasco County,' Florida, or by any other
local or state entity which assessments, levies, impositions, or
collections are collected by Grantor or the Tax Collector, or any
other constitutional officer of Pasco' County, Florida, upon
Grantee's facilities and property and Grantee's business and
operations. This franchise fee shall be payable on ~ calendar
quarterly basis, each such calendar quarterly payment being due on
the last day of the month following the end of each calendar
quarter.
Section 5. Annexation. In the event of the annexation of any
territory to the present corporate limits of Grantor, such annexed
territory and all portions of the gas 'system of Grantee located
therein shall become subject to all of ' the terms and conditions of
this franchise and ordinance as of the time such annexation becomes
effective. It shall be the responsibility of Grantor to notify
Grantee in writing within thirty (30) days after the effective date
of every such annexation.
Section 6. Extension of Service. In consideration of the rights
granted under this franchise and the duration of this franchise,
the Grantee agrees that its facilities to be installed within the
corporate limits of Grantor will be expanded to provide service to
new customers on the terms and conditions hereinafter set forth.
Such expansion shall occur on the following terms and conditions,
to-wit:
A. Gas service shall be extended to customers desiring
said service based on a feasibility formula. Such formula shall be
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the formula currently in effect system-wide as then-administered 'by
the Grantee, but, at a minimum, shall be as follows:
Gas service shall be extended if the construction costs
expended to service such customer(s) including, but not limited to
debt service, expenses, and cost of fuel, will be recovered by
Grantee through rates paid by customer(s) within a maximum of 7
years. If an application for gas service does not meet the 7-year
'payback period, then, in such event, such customer(s), may make a
lump sum contribution in aid of construction to allow the 7-year
payback standard to be met.
B. In the event the system-wide formula provides for a
formula longer than seven (7) years, that longer period shall,be
used.
Section 7. Force Ma;eure. In the event by act of God, strike,
riot, public enemy or other calamity, or restriction in the supply
of gas beyond the control of Grantee or its interstate supplier or
by reason of regulation exerted by the Florida Public Service
commission or the Federal Energy Regulatory Commission or other
regulatory body having jurisdiction in the premises, the supply of
gas should be interrupted, the Grantee shall, nevertheless,
continue to supply the available gas to such customers as it is
possible, shall employ its full services to remedy such deficiency
of gas supply, and shall resume complete gas service when that is
possible.
Section 8 . Competition. As a further consideration of this
franchise, Grantor agrees not to engage in the business of
distributing and selling gas during the life of this franchise or
any extension thereof in competition with the Grantee, its
successors and assigns.
Section 9. Extension of Franchise.' Upon expiration of this
franchise, or upon expiration of any extensions provided for in
this paragraph, said franchise shall ,automatically be renewed for
five (5) year periods until such time as the Grantor provides to
Grantee, prior to the end of the initial term or the end of any
additional five (5) year period, a six (6) months written notice of
Grantor's election not to extend the franchise for an additional
five (5) year period. Upon notification of non-extension, the
Grantee shall have, for one (1) year from the end of the term, the
right, privilege and option of removing all franchise 'piping and
equipment. In the event of the removal of such equipment, the
Grantee shall repair all of the Grantor's property to the same
condition as theretofore existed. Grantee shall also have, for a
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period of one (1) year after such termination, the ,right to sell
any or all of its piping and equipment to Grantor or a third party
who at the time of termination or subsequent thereto possesses the
right to.provide gas service in those areas previously served by
Grantee.
Section 10. Interlocal Aqreement. The parties acknowledge that
the Grantee has the legal authority pursuant to the Florida
statutes to-provide gas service and, further, that Grantor, upon
appropriate exercise of its' powers could also provide such service.
The Grantor and Grantee have determined it is in the best interests
of both parties and their citizens' for Grantee to provide gas
service within the corporate limits of Grantor as defined herein.
,Although the right to provide such gas service is being granted
hereunder by a franchise ordinance, it is the intent of Grantor and
Grantee that this ordinance, to the extent necessary, constitute
also an interlocal agreement pursuant to the provi~ions of the
Florida Interlocal Coqperative Act of 1969, as amended.
Section 11. Conflict. All ordinances and part of ordinances in
conflict herewith be and the same are hereby repealed.
Sebtion 12. Severability. If any section or sections of this
ordinance are declared invalid for any reason, such invalidity
shall not affe~t the remaining sections thereof.
Section 13. Effective Date. This ordinance shall become
effective upon the acceptance of this franchise by appropriate act
by Grantee's governing board after adoption by Grantor's governing
board.
of
PASSED AND ADOPTED BY NEW PORT RICHEY, FLORIDA, this
, 1994.
day
New Port Richey, Florida
By:
Mayor
ATTEST:
Clerk
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IN~ERLOCAL AGREEMEN~ REGARDING
GAS SERVICE BETWEEN, THE CI~Y OF POR~ RICHEY,
FLORIDA, AND ~HE CITY OF CLEARWATER, FLORIDA
THIS AGREEMENT, made and entered into this
day of,
,
1994, by and between The City of Port Richey,
Florida, a Florida municipal corporation, by and through its City
, ,
Commission (herein "PORT RICHEY") and the City of 'Clearwater, a
Florida'municipal corporation, by and through its City commission
(herein "CITY").
WIT N E SSE T H:
WHEREAS~ it is in the best 'interests of the'citizensof PORT'
, . '
RICHEY to be provided gas service whenever and wherever fea6~ble;
and,
WHEREAS, pursuant to Chapters 166 and 180, Florida Statutes,
the CITY has the power and the present capability to provide such
gas service in PORT RICHEY;' and
WHEREAS, PORT RICHEY and the CITY wish to set forth their
agreement, with respect to the provision of such gas ,service to
those areas within the corporate limits ,of PORT RICHEY, pursuant to
,
the provisions of the Florida Interlocal Cooperation'Act ,of 1969,
as amended.
NOW, THEREFORE, for value and other consideration, it is
agreed:
SECTION 1. RECITALS.
The recitals and findings contained above are hereby
incorporated within this agreement in full.
1
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SEC~ION 2. ~ERM= GRAN~~ DEFINITION OF GAS.
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For a period of 30 years' from the effective date of this
agreement, PORT RICHEY, its successors, and assigns, does hereby
give and grant to the City, its successors and assigns, the non-
exclusive right, privilege and franchis~ to furnish gas and to
construct, operate and maintain within the corporate limits of PORT
RICHEY, as such limits may be expanded, all facilities required by
the CITY to supply gas to PORT RICHEY,. its inhabitants and the
,
places of business located within the corporate limits of PORT
RICHEY, as such limits may be expanded, and other customers and'
areas now or hereafter supplied, or to be supplied, gas by CITY.
The exercise of this authority and franchise by the city shall be
consistent with the terms and conditions of the Ordinance attached
hereto as Exhibit "AU which is incorporated herein by re~erence.
The word "Gas" shall mean natural gas and/or commingled gas
which is distributed in pipes. It shall not mean bottle gas or any
other fuel; however, nothing herein shall be interpreted to
l
prohibit CITY from engaging in the sale of liquid petroleum
(propane) gas.
SECTION 3. EXTENSION.
Upon'expiration of this agreement, or upon expiration'of any
extensions provided for in this paragraph, ~aid agreement shall
automatically be renewed ,for five (5) year periods until such time
as PORT RICHEY provides to CITY, prior to the end of the initial
term or the end of any additional five (5) year period, a six (6)
months written notice of PORT RICHEY's election not to extend the
2
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franchise.
for
an
additional
five
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(5)
year,
period.
Upon
notification of non-extension, the CITY shall have, f~r one (1)
year from the end of the term, the right, privilege and option of
l .
.
removing all franchise piping and equipment. In the event of the
removal of such equipment, the CITY shall repair' all of PORT
RICHEY's property ~o the same condition as theretofore existed.
Upon termination of this agreement, the CITY shall also have the
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right to sell any or all of its piping and equipment ,as provided in
,the attached Ordinance.,
,
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SECTION 4.' TERMS AND CONDITIONS.
. All 'terms and,conditions as set forth in PORT RICHEY Ordinance
, being adoptedJsimultaneously herewith,:a copy of said
No.
'franchise ordinance being attached hereto as Exhibit "A",
,
are
, \,
incorporated herein by reference as if fully set' forth herein.
, ,
,IN WITNESS WHEREOF, PORT RICHEY and CITY hereto have
"
executed this agreement on the day and year above written.
\ ,
CITY OF PORT RICHEY
" .
By:
'ATTEST:
Mayor
,City Clerk
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Count~rsig~ed: '
,CITY'OF CLEARWATER, FLORIDA
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Rita ,Garvey
Mayor-Co~issioner
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'By:
Elizabeth.M.
,Interim' city
Deptula
Manager
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Approved as ,to. form and
correctness:
Attest:
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M,. A. Galbraith,
City, ;Attorney, ,
Jr.,
Cynthia ,E.
,City, Clerk
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"'
ORDINANCE NO.
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By conunissioner
AN ORDINANCE GRANTING TO THE CITY OF CLEARWATER, A FLORIDA
MUNICIPAL CORPORATION, ITS SUCCESSORS AND ASSIGNS, A FRANCHISE TO
FURNISH GAS WITHIN THE CORPORATE LIMITS OF THE CITY OF PORT RICHEY,
A FLORIDA MUNICIPAL CORPORATION, AND IMPOSING CERTAIN CONDITIONS
RELATING THERETO:
Section 1. Term: Grant: Definition of Gas. For a period of 30
years from the effective date of this ordinance, Port Richey, a
Florida municipal corporation~ its successors, and assigns, '( herein
referred to as Grantor) does hereby give and grant to the City of '
Clearwater, a municipal corporation created and existing pursuant
'to the' laws of the state of Florida, its successors and assigns
(herein referred to as Grantee), the non-exclusive right, privilege
and franchise to furnish gas and to construct, operate and maintain
within the corporate limits of Grantor, all facilities required by
the Grantee to supply gas to Grantor, its inhabitants and the'
places of business located within Grantor's corporate limits and
other customers and areas now or hereafter supplied, or to be
supplied, gas by Grantee. '
The word "Gas" shall mean natural gas and/or commingled gas which
is distributed in pipes. It shall not mean bottle gas or any other
fuel; however, nothing herein shall be interpreted to prohibit the
Grantee from engaging in the sale of liquid petroleum (propane)
gas.
Section 2. Use of Public Streets. With respect to the right,
privilege and franchise granted to Grantee in Section labove,
Grantee shall have the right, privilege, franchise, power and
authority to use,the streets, avenues, alleys, easements, wharves,
bridges, public thoroughfares, public grounds and other, public
places of Grantor as they now exist or may hereafter be
constructed, opened, laid out or extended during the term of this
franchise. '
Section 3.' Rates. The rates, charges and fees to be charged by
the Grante~ for gas service within the corporate limits of Grantor
during the term ,of this franchise, shall be as provided in the
Grantee's rate schedule now or hereafter approved by Grantee's City
Commission, or as modified by the City Manager, or other designated
City ,official, to the extent City Manager, or other designated City
1
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official, is expressly authorized to approve changes to such rates,
charges, and fees, or such other agency of the State of Florida as
,may have proper jurisdiction over such rates and charges of Grantee
under the general laws of the S tate of Florida, or Grantee's
charter and ordinances. Such rate schedule shall be identical to
the ,rate' schedule applied to ratepayers within the corporate limits
of the City of Clearwater.
Section 4. Franchise Fee. In consideration of ,the granting of
this franchise, and commencing upon the first anniversary of this
franchise, and each year of the franchise thereafter, Grantor shall
be entitled to receive from Grantee a monthly franchise fee equal
to five percent (5%) of Grantee's gross revenues from the sale of
gas to residential and commercial customers, excluding industrial
customers, provided, however, any monies owed Grantor by Grantee
under this paragraph shall be decreased by monies paid by Grantee
for any t~xes (excluding a utility tax if authorized by Florida law
and implemented by Grantor), licenses, assessments, or other
impositions ,which may now or hereinafter be assessed, levied, or
imposed by Grantor, by the Tax ,Collector or any other
constitutional officer of Pasco County, Florida, or by any other
local or state entity which assessments, levies, impositions, or
collections are collected by Grantor or the Tax Collector, or any
other constitutional officer of Pasco County, Florida, upon
Grantee's facilities and property and Grantee's business and
operations. This franchise fee shall be payable on a ,calendar
quarterly basis, each such calendar quarterly payment being due on
the last day of the month following the end of each calendar
quarter.
Section 5. Annexation. In the event of the annexation of any
territory to the present corporate limits of Grantor, such annexed
territory and all portions of the gas system of Grantee located
therein shall become subject to all of the terms and conditions of
this franchise and ordinance as of the time such annexation becomes
effective. It shall be the responsibility of Grantor to notify
Grantee in writing within thirty (30) days after the effective date'
,of every such annexation.
Section 6. Extension of Service. In consideration of the rights
granted under this franchise and the duration of this franchise,
the Grantee agrees that its facilities to be installed within the
corporate limits of Grantor will be expanded to provide service to
new customers on the terms and conditions hereinafter set forth.
Such expansion shall occur on the following terms'and conditions,
to-wit:
A. Gas service shall be extended to customers desiring
said service based on a feasibility formula. Such formula shall be
2
the formula currently in effect system-wide as then-administered by
the Grantee, but, at a minimum, shall be as follows:
Gas service shall be extended if the construction costs
expended to service such custorner{s) including, but not limited to
debt service, expenses, and cost of fuel, will be recovered by
Grantee through rates paid by customer(s) within a maximum of 7
years. If an application for gas service does not meet the 7-year
payback period," then, in such event, such customer{s), may make a
lump sum contribution in aid of construction to allow the 7-year
payback standard to be met.
B. In the event the system-wide formula provides for a
formula longer than seven (7) years, that longer period shall be
used.
section 7. Force Majeure. In the ,event by act of God, strike,
riot, public enemy or other calamity, or restriction in the supply
of gas beyond the control of Grantee or its interstate supplier or
by reason of regulation exerted by the Florida Public Service
commission or the Federal Energy Regulatory Commission or other
regulatory body having jurisdiction in the premises, the supply of
gas should be interrupted, the Grantee shall, nevertheless,
continue to supply the available gas to such customers as it is
possible, shall, employ its full services to remedy such deficiency
of gas supply, and shall resume complete gas service when that is
possible.
Section 8. Competition. As a further consideration of this
franchise, Grantor agrees not to engage in the business of
distributing and selling gas during the life of this franchise or
any extension thereof in competition with the Grantee, its
successors and assigns.
section 9. ,Extension of Franchise. Upon expiration of this
franchise, or upon expiration of any extensions provided for in
this paragraph, said franchise shall automatically be renewed for
five (5) year periods until such time as the Grantor provides to
Grantee, prior to the end of the initial term or the end of any
'additional five (5) year period, a six (6) months written notice of
'Grantor's election not to extend,the franchise for an additional
five (5) year period. Upon notification of non-extension, the
Grantee shall have, for one (1) year from the end of the term, the
,right, privilege and option of removing all franchise piping and
equipment. In the event of the removal of such equipment, the
Grantee shall repair all of the Grantor's property to the same
condition as theretofore existed., Grantee shall also have for a
period of one (1) year after such termination, the right to sell
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any or all of its piping and'equipment to Grantor or,a third party
who at the time of termination or subsequent thereto possesses the
right'to provide gas service in those areas previously served by
Grantee.
Section 10. Interlocal Aqreernent. The parties acknowledge.that
the Grantee has the legal authority pursuant to the Florida
statutes .to provide gas service and, further', that Grantor, upon'
appropriate exercise of its powers could also provide such service.
The Grantor and Grantee have determined 'it is in the best interests
of both parti~B .and their citizens for Grantee to provide gas'
service within the corporate limits of Grantor as defined herein.
Although the right to provide such, gas service is being granted
hereunder by a franchise' ordinance, it is the intent of ,Grantor and
. Grantee that this ordinance, to the extent necessary, constitute
> also an, interlocal agreement pursuant to the provisions of the
Florida Interlocal Cooperative Act of 1969, as amended.
section 11. Conflict. All ordinances and part of ordinances in
conflict herewith be and the same are hereby repealed.
\
S~ption 12. Severability. If any section or sections of this
ordinance are declared invalid for any reason, such invalidity
shall not affect the remaining sections thereof.
Section 13. Effective Date. This ordinance shall become
effective upon the acceptance of this franchise by appropriate act
, by Grantee's governing board after adoption by Grantor's governing
board.
PASSED AND ADOPTED BY PORT RICHEY, FLORIDA, this
, 1994.
day of
Port Richey, Florida
By:
~ayor
,1
ATTEST: '
Clerk
-4
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CLEARWA TER GAS SYSTEM
Interoffice Correspondence Sheet
, ~/~ 'B/C;~
TO:
Elizabeth M. Deptula, Interim City Manager
~
FROM:
Chuck Warrington, Gas System Managing Director
COPIES:
,AI Galbraith, City Attorney; Terry Neenan, Asst. Director eGS/Gas
Supply & Operations; Jim Lewin, ,Manager of Gas Operations;' Jerry
Figurski, Pasco Legal Counsel; Bob Reed, Bond Counsel
, \
SUBJECT: INTERLOCAL AGREEMENTS AND FRANCHISE ORDINANCES FOR
PASCO EXPANSION
DATE:
February 23/ 1994
This is in response to the Commissions' questions regarding the impact of Pasco
County's request for a "Payment in lieu of Taxes" rather than a traditional franchise
payment.
Attachment "A" is a copy of the discussion piece requested by Mr. John Gallagher,
Pasco County Administrator, during our preliminary negotiations. Please note that his
opening position was that we should pay a 23 mill Ad Valorem Tax on our installed
capital facilities which would grow from about $90,000/year in calen'dar year.1995
to about $230,000/year by the year 2000. We told him that we could not offer rates '
at the same level as our customers in Clearwater (which was a key commitment that
we had both agreed on at the outset) if this exceeded 4.5% of revenues (this is the
same level as in the City of Clearwater). This limits the Payment in Lieu of Taxes to
about $100,OOO/year by 2000 which grows with our revenues (a key difference)
rather than with our investment. Mr. Gallagher also asked us to demonstrate that our
Plan called for all earnings from natural gas in Pasco County to be invested in Pasco
County for at least seven (71 years. This analysis showed that this would be th~ case
for at least 8.6 years and, with expenses excluded, would probably be in excess of
10 years. "
Attachment "B" provides an analysis of the impact of this Pasco County Payment in
Lieu of Taxes on our original Strategic Plan projections. You will note that while this
reduces our Pasco Net Income by 8.2%, it only reduces our year 2000 "Total Return
to the City of Clearwater" by $40,000 or 0.1 % of Total Return over the seven (71
year plan. We believe tt1is is minimal impact.
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Memorandum to Betty M. Deptula/Interim City Manager
. February' 23, '1994 ). , , " '
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Page 2.,
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Attachments "C" and tlDtI are excerpts from the original Gas'System Strategic Plan
, for 'reference. These show respectively the original projections of Net Income for the,
~ver~1I Strategic Plan ,and the projections for Strategy #3 . Pasco County Expansion.
. . < I
,I understand that this Agenda Item will be back on the Monday,' February 28th "
Commission Agenda, and I ,will be happ'y to answer any additional questions on this. '
" '
Again; it is my hope that our City Commission will give us the "green Ilghtft to p~esent '
'the:se agreements to the Pasco governmental entities and allow us the freedom to
negotiate necessary 'changes provided they do not materially affect our profitablHty. ,
We would then bring these agreements back to the Clearwater City Commission for
their final approval once they have been executed, by the respective, Pasco
governmental entities.
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Betty, please let me know if you need any additional information on this before the',
I February 28th' Commission Agenda meeting. . , I
CSW/sh
Attachment
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Attachment A
1/7/94
,PASCO COUNTY EXPANSION PLAN
PROJECTED CAPITAL INVESTMENT
, AND NATURAL GAS REVENUES
~alendar
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NO Capi~l
. Investment
($MilHons)
Gross NG Revenues
($MilIions)
ResllComl Indus Total
Net Non-Fuel NO
Revenues ($Millions)
,ReslfComl ~ 'Total'
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1994
1995
1996
1997
1998 '
1999 .
2QQQ,
$ 4.0
2.6
1.2
0.8
0.5
0.5
!U
$0.2 $0.0 $0.2 , $0.1 $0.0 $0.1
0.9 ' 0.4, 1.3 0.4 0.1 0.5
1.2 0:8 2.0 0.6 0.2 0.8
1.9 0.8 2.7 ' 0.9 0.2 1.1
2.6 0.8 3.4 1.3 0.2 1.5
2.8 0.8 3.6 1.4 0.2 1.6
. '
3.1 9.:.8 :h2 U. . 0.2 ' .L1
($0) , $4.4 $17.1 $6.2 $1.1 $7.3
7YRS $10.1
61~.
* Assumes
1. No cost of money.
2. No administrative expenses.
3. No customer service expenses.
4. No property tax/payment in lieu.
Analysis of Payment in Lieu of Taxes for Year 2001
Basis: 4.5% of prior y~~ natural gas revenues within unincorporated Pasc,o,County.
, Including Industrial Revenues = $3.9 Million ~ 4.5% x 70% = $12?4000
Excluding Industrial Revenues = $3.1 Million x 4.5 % x 70% =@O,go:E)
Note: If Pasco County were to impose a tax level above 4.5% of natural gas revenues, this would necessitate
an additional surcharge being established for Pasco County customers to defray the added opera~ing
costs above those paid by the custolllers in the City of.Clearwater. ' ,
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, , CLEARWATER GAS SYSTEM
.EB.9JECTED INCOME STATEMENT
($ MIlLIONS)
.' FY92@ ,FY93l!M, , EY94/95 FY95~ FY96/97 F)'.97/98 I FY98/~ FY99LQQ
REVENUES,
Sales of Gas (NG & LP) , , 1,1.45 12,31 14.37 16.06 ,17.90 . 19,94, 21.39 22.85
Less Gas Commodity , -3,82 ' -4,12 , -4,83 -5.41 -6,04 -6.74 -7.23 -7.73
------ --- --- ------ ------ ______ ______ c_______ ______
Gas Salos Margin 7.63: , 8.19 9.54 10,65 l'.8S 13,20 14,16 15,12
, Other'Revenues 1.03 1.79 1,86 1.92 1.99 2.04 ,2.10 2.15
Bond lnlol'l:!st Earned 0.00 0.40 0.12 0,27 0,11 0.15 0.12 0.05
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------ ------ ------ ------ ------ ------ ------ ------
Net Revenues 8,66 . '10,38 11.52 12.84 13.96 15,39 16,38 17.32
EXPENSES
Gas Reservation ,Charges 0,81 0,B6 0,86 0.86 0,86 0.86 0.86 0,86 '
AdmIn. & Supply # : 3.43, , 2.64 2.67 I
2.70 2,72 2.75 2.78 2.80
Dispatch # ,,' , 0.13 0.15 0.16 ,0,16 0.17 0.17 0.18 ' '0.19
Distribution # , ' In AdmIn. 1.14 1.17 ' 1.21 ,1,24 1.27 1.31 1.34
Service # ' 1.05 1.16 1.18 1.18 , , 1.18 1.18 1.18 1.18
Sales N 0.52 ,0.81 .0.81 0,81 0,81 0,81 0,81 0,,81
Pasco # NA 0,40 0.44 'OA7 ,0.50 0:54 0.57 0,60
, , Marketlng # NA 0,19 0.19' 0,19 0.19 0.19 0.19 0.19
, DeprecIation ' 0,54 0.59 ' 0,88 '1.07 ' 1,20 1,32 1'.42 1.42
rnl~rest Expenses 0.50 1.10 1.21 1.60 1.60 1.83 1.83 1.83
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------ ------ ---- --- ------ ------ ------ ------ ------
Tolal Expenses 6,98 9.06 9,57 10,25 10.47 ~O,92 " 11.13 11.22
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Net Income 1.68 1.32 1.95 2.59' 3.49 4.47 5.25 6:10
, Dtvidends fr -0.22 ' -1.01 -1.00 -1,00 :"'1.00 -1.00 -1.52 -2,24
. ------ -....- --- ______ ______ ______ ______T______ ______
Ne~ Chan'ge In Equity 1.46 0,31 ,0.95 1,59 2.49 3.47 3.73 3.86
Beginning Equity Bal~nce ,6,23 7,69' 8,00 8,95 10.54 13,03 ' '16,50 20,23
------ ------ ------ ------ ------ ------ ------ ------,
Ending Equity Balance 7.69 8,00 8,95 10,54 13,03 ~6.50 20.23 24,09
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Notes':
/I Assumes levelized $1 Million dividends b&glnning for,FY 94/95 until half of Net Incomifcatches up: ,
Dlvfdends may be oHsel-by higher City assessments for Payment In Ueu of Taxes and AdmlnistTaUve'lnlerfund charges,
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# Assumes addition of 24 employees In FY 93/94 which Is all 4 Strategies and addition of 15 additional employees
, .' (\2ln ?GS and 31(\ UCS) to meet,lho growth In customer maintenance workload.
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Attachment D
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, SUMMARY OF STRATEGY #3
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Expand Existing Gas Services into Pasco County ,
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Add 225 Additional New Customers/Year (200 NG and 25 LP)
1,900 Net Additional Custome~s by the Year 2000
$270,000 Projected "ror'FY 93/94
$3.16 Million ProjeCted by FY 99/00
$39~, 130 Projected for ,FY 93/94
-0- Projected Depreciation
140.000 Project~ Net Interest Expense ' , : ' , ,
, . $538,130 Projected Total Operating Expenses for FY ,93/94 Net of, '
, . Bond Interest .',
, ,$1.56 Million Projected by FY 99/00
Customers:
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Net Revenues:
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Net Operating Expet:\ses: '
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, Net Income:
($268,130) Projected for FY 93/94
, $1.60 Million Projected for FY 99/00,
. Capital Budget Requirements:
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$ 4.96 Million from Bond Sales in FY 93/94
$10.06 Million Total for Next 7 Years "
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'Persoimel Requirements:,
7.0 Additional Full Time for FY 93/94
, .::i2..Q By FY 99/00 (Plus 1 in UCS)*
12.0 Total by,FY 99/00
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FY 93/94 Additions
Trucks
Sedans
"pes
1 Operations Man~ger
'1 Customer Service Rep.
2 Sales Reps. .
2 Pipefitter Helpers (Construction)
1 Service Technician (Repair)
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Total: 7
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*See Separate Listing for Additi?nal Employee Requirements.
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,RESOLUTION NO. 94-22
, A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, URGING THE UNITED
STATES CONGRESS TO DEFEAT LEGISLATION WHICH WOULD IMPOSE UNFUNDED
MANDATES UPON, LOCAL GOVERNMENT AGENCIES, OR ELSE APPROPRIATE
SUFFICIENT FUNDS TO ENABLE FEDERALLY-MANDATED PROGRAMS TO BE
IMPLEMENTED AT THE LOCAL GOVERNMENT LEVEL.
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,WHEREAS, federal revenue sharing programs once enabled local governments
to make local choices amon~ progr~ms having local priorities, and matching grants
'once mad~ federal funding available for local public works projects supporting
national priorities; but
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WHEREAS, revenue sharing programs and grant~ to local government agencies
have been replaced by federally mandated programs which are unfu~ded except by
local revenues; and
WHEREAS, the im'position of unfunded federal mandates" no J:I1atter how
laudable their purposes, unfairly shifts financial responsibility and,
accountability to the agencies of government having the least flexible and most
'restricted sources of revenue, to the detriment of other progr~ms serving the
,public health, safety and welfare;which compete for funds at the local government
level; and
WHEREAS, the process of imposing national priorities upon local governments
has failed to involve local governments in setting either the priorities or the
procedures by which mandates are' carried out; and
'HHEREAS, the crea t i v i ty by wh i ch one 1 eve 1 of government can direct another
level of government to spend its revenu~s requires' ~im;ts to avoid destroying the
abili~y of all governments to respond to the needs of their constituents; and
WHEREAS, the si~i1ar p'rob1em of unfunded, state mandates was add~essed in
the State of Florida by an' amendment to the Florida Constitution which prohibi~s
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unfunded state mandates except in certain special circumstances su~h as wher'e the
legislature also authorizes a new revenue source sufficient to fund the' estimated
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cost of the mandatory ,action, or the measure is enacted by an extraordinary vote
,of two-thirds of each house; and
WHERE,AS, it is time to ,restore fairness, accountability"and responsibility
to the financial relationship between federal and'local governmentsj and.
WHEREAS, cert~in Members of Congress have, recognized the problem by
introducing 23' proposed bills to address theissuej and
WHEREAS, addressing the inequity of federally unfunded mandates' is a top
priority on the Action Agenda of. the National League of Citfes for 1993i and
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WHEREAS, the issue of unfund,ed federal mandates should also be a top
:priority,of all Members of Congres~j now, therefore,
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BE IT RESOLVED BY THE CITY,COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The City of Clearwater hereby urges Congress to defeat a~l
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legislation which would impose unfunded mandates upon local government agencies, '
or else appropriate sufficient funds to enable federally-mandated program~ to be
implemented at the local government level.
Section 2. Copies of this resolution shall be sent to the President of the
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Senate. the Speaker of the,House of Representatives~ each member of the Florida
Congressional delegat'ion, and to the President of the United, States o~ America.
PASSED AND ADOPTED this
day of February, 1994.
Attest:
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Cynthia E. Goudeau
City ~lerk
Rita,Garvey
Mayor-Commissioner
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C I T Y , 0 F ' C LEA R W,A T E R
Interdeparbnent Corrllpondenc~'
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FROM:
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Bctty ~cPtula, Interim City Manag~~. 'V
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, Kathy Rice, Deput)' City Manager ' :
Scott Shuford, Central Permitting Director 9J
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Vendors on Clearwater Beach
copms:
Sandra Glatthorn, Central Permitting 'Managers
Steve Doherty, Zoning Section Supervisor
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DATE:
Febr:uary 9, 1994,
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I have b'een approached by Ms'. Donna Bruno'about the possibility of operating a vending,stand for McDonaJds
in the Beach Commercial zoning district. Ms. Bruno intends to operate the vending stand on Clearwater Beach
. in ~e general vicinity of the McDonalds on Mandalay Avenue. "
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Vendorst if properly controlledt 'can promote a festive atmosphere in a pedestrian oriented situation. We have,
, " made provisions for vendors in do\\;ntown C1e~water t and currently have one Clperating from Station ~quare
, Park. ' '
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The Beach Coinrnercial district is a pedestrianaorientcd district similar to downtown Clearwater, and it seems
that vendors would be appropriate there as well. As in the downtown, territories, attire, product, hours of
operation, liability insurance, and other issues would have to te addressed. It would also be recommended to
limit beach vendors to restaurants, or' stores operating from the BeachCornmercial district. This additional
requirement would not allow businesses from outside tile district to compete with businesses which are localed
in the district. ,
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This.is an issue that you may wish to discuss with the Commission. Should you have questions or comments,
'please contact me.' 1 aw~it your further direction on this matter.
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C I T Y ,OF C LEA R W ATE R
Int~rdepartmontal Correspondence
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To:
city commission
Arlita Hallam, Library Director
From:
Copies:
Library Board, Betty Deptula, Kathy Rice,
Library Division Managers
. Date:
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Subject:
February 23, 1994
Library Board and staff Recommendation reo
25-material limit
The Clearwater Public Library staff and Board
studied the following options and is making the
recommendation at the end of this memo.
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Numbers. of Materials (options):
(1)' Leave limit of library materials at 25, which, during
the analysis in September, 1993, affected 151 people who
had more than 25 items checked out at one time.
(2) Raise the limit to a higher number (30, 35, 50),
which would affect fewer' people (six had more than 50
items checked out in the September analysis).
(3) Rescind the 25-material limit.
Methods to prevent profit-making organizations from
'taking out large numbers of library materials (options):
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(1) Require a~yone wanting to check out more than the
limit to tell staff why they need a greater number of
materials. If 'the reason is to provide a library
collection for a profit-making business, staff deny.the
increase. If it is for another purpose (research;
homeschooling, reading to own children, use in a public
or non-profit organization), permit the increase. The
limit for "approved" ,customers would be, over-ridden on
the computer database.
(2) Post signs reading that "The Clearwater pUblic
Library's collection is for use of individuals' in
pursuing their recreational and informational needs.
Businesses are encouraged to use library services, but
not check out' collections of materials in order to
provide library service to their clientele."
(3) Require applicants to sign a statement that they wi 11 '
not use library materials to supplant business libraries.
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Discussion:' The Library Board again went on'record as
opposing any limit of the number of ,materials checked out
on, a library card. 'Staff are' opposed to any limit, but'
'feel 'that if, ,the Commission is not willing to, rescind the
'limit, it should be imposed equally upon everyone.
, The, Library Board"and Staff discussed options for
attempting to prevent the few "Offenders" ,who do check
'out collections for their prOfit-making daycare centers,
preschools I nursing homes', etc.' The posting 0;( a sign or'
requiririg 'a signed,' statement on a library' card
application were perceived as a negative pUblic relation,s
technique in view of ,the small number of people we would
'be trying to affect. ,Requiring people who 'wanted more
than the limited number to state ,their purpose' ..for'
needing the additional items was also viewed by both',
,groups as, encouraging people to lie or lIplaying games"
with the public. None of the options are 'recommended.
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Recommendation: Rescind the' limit' of twenty~five library'
materials and impose no.other conditions' upon the'use of'
the libr~ry materials checked out by librarycustom~rs.
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,COPIES m: '0( . .
COIVIMISSION . ' . > ',",
'PRESS ' . 0l/~f/1'i'
Date, fEB 23 1994,
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CITY. CI..EHt\
m 'em 0 ran dum
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'DATE:
TO: '
, COPIES:
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February 23. 1994'
Mayor." Commission
City Attorney' AI Galbraith / .
Interim City Manager Betty Deptula
Art Deeg'an, Commissioner. '
Commission Rule " .
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FROM:
SUBJECT: .
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I ,would like to offer'the following addili~n t~ our CommissIon Rules:
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Whenever the M'ayor find's s/he will be oul of' lown.,s/he ,will provide 'notice"
to the Vice-Mayor) Ind'leatlng the time of absence from the City and a 'way to .
make contact In case of an emergency:
There may be a better JNay oJ wording this, but the Idea'is provide the same kind ,of notice that is
> required of the City Manager in case of his/her absence. ' , '
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As Vice Mayor. I have privately, politely and firmly asked that thIs be done as a courtesy. but
~ the Mayor has chosen not'lo honor this request. The intent is not 10 Interfere with anyone's., '
privacy or anything ,of that sort, but simply to provide for the same kind of good order that Is to
. " 'be found at every other level of government and public service. "
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