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1. Service Awards
2, Approval of Minutes. 8/1 6/93
1. None.
',2., Approved as submitted.
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ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING - January 31, 1994 - 9:00 A.M.
, .
Welcome. We are glad to have you join us. If you wish to speak plea so wait to be recognized, then
, 'state your illl!!!.Q. and address. Persons speaking before tho City Commission shall be limited to 3
c minutes. No person shall speak moro than once on the same subject unless granted permission by
the City Commission. ANY PERSON WITH A DISABILITY REQUIRING REASONABLE :
ACCOMMODATION IN OROERTO PARTICIPATE IN THIS MEETING, SHOULD CALL 813/462-6684.
I I
3. - Citizens to be hoard ra items not on tha, Agen~a - NONE.
CITY MANAGER REPORTS
,CONSENT AGENDA (ltoms #4-21) - Approved as submitted less #s 6 & 9.
I '
The following items require no formal public hearing and are subject to being approved in a single ,
',. motion. However. any City Commissioner or the City Manager may remove an item from the Consent
',' Agenda to allow discussion and 'voting on the item individually. , .
4. Amendment to Florida Gas Transmission
Phase III Transportation Service Agreement
(GAS) "
5. Purchase of various galvanized flttlngs and
pipe to D&S IndllstrJal 'Plastics, Inc.,
Clearwater, FL, at an est. $23,589.84;
Warner Plumbing Supply, Tmnpo, .FL, at on
est. $14',355; and Peerless Supply, Inc.,
Clearwater, FL, at an est. $2,480.88 for n
total est. $40.425.72, for tho period '
1/18/94-1/17/95 {GAS)
6. ,Purchase of one 1994 Chevrolot' Cnrgo Vlln
from Fennon Chevrolot, Tampo, FL, lor
$13,900.01 (OSI
7. Purchase of 20 handlcapped-occosslblo
outdoor wator fountains from Architecturol
Product Solos, Inc., Palm Boach Gardens.
FL, for $14,633 (OSI
8. Purchnse f)f n bnll'19 systom for recycling
processing from Int~rmltlonal Boler Corp.,
Jocksonvillo, FL. for $129.836 (PW)
9. 1994 Sldtlwolk and Ramping contract
(construction) to Su,icoclst Excavating Inc."
Ozonn, FL, for $694,575 (PW)
6. Continued to 2/14/94.
9. Approved.
(
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1/31/94
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12.
13.
14.
15.
16.
17.
1,8.
" 19.
. 20.
2'1.
10. 1994 Gunlte Restoration contract to
General Gunite and Construction Co., Inc.,
, Florence, Al, for $333,169.89, tPW)
11. Ratify & Confirm C.O.1I3 to Northeast
Wastewater Residuals Handling Facility
, contract with Walbridge Cor1tracting, Inc.,
Tampa, Fl,' increasing the amount $16,627
,for a new total of $4,616,677 (PW)
Sanitary sewer lien agreement. 171 2 EI
Trinidad Drive (Marsh)
Sanitary sewer lien agreement - 2678 3rd
Avenue North (Wing)
Sanitary sew~r lien agreement -: 1351 Irving
Avenue (Allen)' , , .
Sanitary sewer lien agreement - 1363 Irving,
-Avenue (Hunter)
Sanitary sewer lien' agreement - 1374 Irving
Avenue (McClung)
Sanitary sewer lien agreement - 1360 Irving
Avenue (Jakobsen') . , '
Sanitary sewer lien agreement - 1356 Irving
Avenue (Wulf)
Sanitary sewer lien agreement. 1350 Irving
Avenue (Bastarache) , ,
, Sanitary sewer lien agreement - 1344 Irving
Avenue (Knudsen)
Utilities easement in Sec. 1 0-29-15 (Alpha ,
& O'mega, lnc.!
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OTHER ITEMS ON CITY MA1\rA-nl:R~E-P1JJfr
,l,
22.' City Hall Project
a) Negotiations ra Baptist Church Proparty
b) Accept Design Criteria Package
c) Approve Ranking of Design Build Firms
. 23. '(Cant. from 1/18/94) Purchase of. three
1994 Ford Crown Victoria 4-door sedans
(originally reco.mmendad Chevrolet
Corsicas) with police package from Carlislo
, Ford, St. Petersburg, FL, for $41,367:
financing to be provided under city's
master lease-purchase agreement with
, Security Capital Corp. (GS)
24. ,Community Outreach 'Start-Up Pion (AS)
22. 'No Action - Spacial Brninstorrning Session .
schoduled for 2/10/94 at 9:00 a.m.
23.
,
,Approvod. Stnff to' come back with
Infornwtion ra cost of Crown Vict9ria
without police package and policy re'
nUlllllOr of bock up police cms to be in fleet.
2l~ I
,
Approvod With undorstanding infonnotion re
101'0 lorm ostlrnuto of OXfJonditures to be
pi ovltlml. '
1/31/94
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25.' Approval of ranking of fishing pier 25. Approved 111 ranking & funding for west
locations; approval of fishing pier at the end of Memorial Causeway, received Marine
west ~nd of the west bridge on Memorial Advisory 'Board's report re additional
Causeway funded from Penny for PinelJas ranking.
funds from Highland Ave. Widening CIP to
a new CIP entitled Fishing Pier at Mid-Year
FY1993/94 Budget Review and in City
Manager's FY1994/95 Budget (MR)
26. Offer from Hil,lsborough County 26. Approved. Contract to be negotiated
, , Environmental lands Acquisition and providing for draw down on $200,000 for
Protection ,Program to purchase city owned restoration, if funding not all used, excess '
, , property (Sludge Farm) west of Patterson to, come back to City.
Road for $1,200,000 with $200,000 of the,
price to be allocated toward site restoration
, (eM)
27. CERTF Summary Report 27. Accepted report and referred to staff for
I implementation.
,28. Pelican Walk Development 28. Discussed options.
a) Receipt/Referral - lDCA re revised a) Received & Referred.
. , ' setbacks in the Beach Commercial ~oning
District (LDCA94-04)
29. Community Relations Board - 1 29. Reappointed James Murray, Jr.
appointment (elK)
30. Library Board - 1 appointment (eLK) 30. Reappointed Joanne Laurenti.
31. Parks and Recreation Board. 2 31. Reappointed Charles Weaver; appointed
appointments (CLK) William Kirbas.
32. North Greenwood Des,ign Review 32. Reappointed Thomas Hinson, property
Committee - 5 appointments (CLK) owner Imerchant category; Annie Battle to
At~Large Alternate category; Harry Howard
to CNHS representative seat;, and continued
other appointments.
33. Municipal Code Enforcement Board - 2 33: Appointed Carl Rayborn to finish Wyatt's
appointments (ClK) term to 10/31/96 & Robert Theroux to
finish Shannon's term to 10/31/95.
34. Other Pending Matters, 34. al Meeting 'with representatives of Trust of.
a) Update re Bie property on Clearwater Public Lands. trying to find a funding
Harbor source, looking 'at all possibilities.
CITY ATTORNEY REPORTS
, ; 35. Resolutions 35. al Res. 1194-13 adopted.
i a) Res. #94-13 - Assessing property
owners costs of mowing 01 clearing
owners' lots
1/31/94
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b) Res. #94-16 .' Amendi~g Rule 7 of the
Rules of Procedure of the City Commission;
requiring abstention from voting by ,
commissioners on items benefitting
, agencies except when a commissioner 'has
been appointed by.the Commission to serve'
on the ag~ncy's board as a representative
of the City, '
36. Other City Attorney Items
a) Legal Department Staffing Level
b) Attorney General Opinion re Gove'rnment
in the Sunshine Law
, b) Res. #94-1 6 adopted.
36. a) No Action until after Hildebrandt StudY~
.'
, b) Did not approve request. ,
, . Authorized using law firm of Jenner & Block
in Washington D.C. to assist in preparation
for Writ of Certiorari to Supreme Court for
Scientology litigation.
Authorized filing for declaratory judgement
, re Scientology request to not release
documents in the Police Department to the,
public, Alan Zimmett to' be outside counsel
, at $125 per hour with a cap of $5,000.
Cap to be reviewed if necessary.
, Authorized negotiations with firm of Fowler,
White for outside counsel in Marcus Appeal.
Recommendation Thursday night.
Authorized retaining Thompson, Sizemore &
Gonzalez in Ali \is City.
, Agreed to place "lee House" Agreement at
end of 2/7/94 Sign Variance Meeting. ,
Attorney to provide separate tracking list of
Commission requests.
, ,
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37. City Manager Verbal Reports
a) Recommended Posted Speed Limit -
Clearwater Pass Bridge
b) Flood Damage - Lafferty Residence
c) Executive Session p'roposal
37. a) Authorized 25 m.p.h. speed limit.
, '
b) Approved 'no payment for damages.
'c) Consensus to schedule WorkSessions, "
wh~n needed, on Monday meeting dates.
Hold on request re SR60 redesignation until
state reclassification of roads brought
forward.
Consensus tor City to provide Christmas
Tree on the bayfront, as had been done in
the' past.
Authorized $14,000 to paint Maas Brothers.
bids to be obtained for replaciilg roof. '
.1/31/94
4.
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38. Commission Discussion Items
a)' City Mamiger Search
b) Cleveland Street Tree Lights
c) Realignment of Airport Drive
: d)"Jay Elliott request to have an additional
ten minutes for, his statement agendaed for
2/3/94
38: , a) Revisit in 60 days. ,
'b) City,to provide electricity, recommend
CRA provide lights, DDS provide labor. '
c) CIP to come forward as agenda item. '
d) Granted.
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39.
Other Com,mlssion Action
, ,
, 39.~ Berfield requested the Commission consider
swearing~inindividuals speaking to the
Commission; .
Deanan questioned a memo to Betty
Deptula re Beach development~ Will be
discussed next meeting.
.)
"
, 40. Adj,ournment Commission Business Meeting
40. 6:26 p.m.
,
'CONV,E'NE. IN' EXECUTIVE SESSION
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1. Analysis of Privatization of Motor Pool., Postponed to 2/14/94.
Adj~urn .
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Special Meeting Closed Session ra: Labor ,Negotiatio~s
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Clearwater City Commission
Agenda Cover Memorandum
Item II
Meeting Dote:
4.
SUBJECT:
AMENDMENT TO FLORIDA GAS TRANSMISSION PHASE III
I /3Il7~
RECOMMENDATION/MOTION:
Confirm'the Amendment to Florida Gas Transmission Phase III
Transportation Service Agreement(s) signed by the City Manager on December 13,
1993
~ and that the appropriate officials be authorized to execute some.
BACKGROUND: Our natural gas supplier, Florida Gas Transmission (FGT) is
planning to expand their pipeline in late 1994 or early 1995 (Phase III). On
October 17, 1991, the City commission approved two letters of Agreement with
FGT to subscribe to Firm Transportation service in Phase III. FGT has now
received regulatory approval from the Federal Energy Regulatory commission
(FERC) for Phase III with certain amendments.
On September 15, 1993, FGT received all necessary and final regulatory
approvals from the FERC to start the construction process. In the Settlement,
,all Phase III 'shippers, which includes Clearwater Gas System (CGS), agreed to
execute amendments to the FTS-2 Transportation Service Agreements within 60
days of FGT's acceptance of the Settlement. october 14, 1993 is the official
acceptance date.
FGT did not allow sufficient time for us to get this item on the Commission
Agenda; therefore, the city Manager signed this amendment subject to City
commission approval. '
The changes to the Agreement were as follows: Section 3.1 of the old agreement
was deleted and the actual rate cap numbers were used as per the FERC
Settlement; section 10.2(g) of Article 10 was deleted as this section
concerning termination rights are no longer applicable; the Letter Agreement
dated December 18, 1991, is no longer applicable or has been satisfied; the
laws of Texas will govern this Agreement; this Agreement shall be deemed in
Revicwed by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
4r
Originoting Dept:
Clearwater Gas Systern
~S tJ ( 1 L. 1:U-fl.i-'"
Costs:
S NIl.
Totol
Commission Action:
o ApproYt'd
o Approved w/condltions
o Denied
o Continued to:
NIl.
NIA
NIA
NIA ~
' , I4fj
User D cpt:
Clllnrwilter Gns Sy~tcm
S NIA
Current Flscnl Yr.
Subnitt~ by:
rO. (f"d
Cj ty ,",ngcr
{) Printed on recycled poper
Adver t i lied:
Dilte:
Pnpcr:
~ Not Requi red
Affected "lIrt i Cli
o Notified
A Not Requl red
FlSldlng Soorc:e:
< 0 Cop! tol litf'.
o Opernting
o Otl'1l!r
Attachll'lCf1ts:
A~~nded FGT Firm service
Agreement
Appropriation Cadi::
o None
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effect as of the date of the original FTS-2
the' authorization' and jurisdiction to enter
numbered 3610 and, 3611
existing
numbered
contact
3610.
,
service Agreement; the
into this agreement; and both
wer~combined' into one a~reement
shipper has
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We respectfully request that
Assent of, this Amendment and
'the city
approve the
Commission,confirm the city
Amendment for formal
Manager's
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ASSENT TO PHASE III AMENDMENT
I
, .
, The und'ersigned Phase III Shipper hereby agrees to the terms and conditions of the Phase
. III Amendment as modified and agrees to support such settlement through the approval process.
,For purposes hereof,. the IlPhase III' Amendment" shall mean the November 12, '1993," '
Amendment to Firm Transportation Service Agreement Rate Schedule FfS-2 which was I '
, provided by Florida Gas Transmission Company (FGT) in follow-up to the app'rova~ by the
Federal Energy Regulatory' Commission on September 15, 1993, of the August 25', 1992, offer
of Settlement between ,the parties of the FaT Phase III Docket No. CP92-182.
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This as~ent is subject to the approval of the, City ,',
Commission of the City of Clearwater, Florida. I
agree, 'however, to recommend acceptance of the
Phase III Amendment for such approval., I expec~
such approval on or before January 20, 1994.
, '
RECOMMENDED' BY THE CLEARWATER GAS SYSTEM
BY: ,~Ja~-14';\o?f-
Charles S. Wiifrington
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TITLE: Managing Director & Executive Officer
ASSENT BY/THE CITY OF CLEARWATER SUBJECT TO
APPRO' A BY THE CI OMMISSION
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BY:
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TITLE:
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,::E0~~ '/~J?.,_
, Cyntl~ia E.GolJdcau, '"
TITLE: 'Ciry Clerk
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DATE:' December 13, 1993
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AMENDMENT
FIRM TRANSPORTATION SERVICE AGREEMENT
RATE SCHEDULE FTS-2
THIS AMENDMENT is entered into on the 12th d.;\y of November,
1993, between Florida Gas Transmission Company ("Transporter"), a
Delaware corporation and city of Clearwater, Florida ("Shipper"),
a Florida municipality.
WIT N, E SSE T H
WHEREAS, Transporter and Shipper are parties to two Firm
Transportation Service Agreements dated December 12, 1991, for
service under Rate Schedule FTS-2 of Transporter's F.E.R.C. Gas
Tariff (hereinafter referred to in'dividually as "Contract No. 3610"
and "Contract No. 3611" and collectively as "FTS-2 Service
Agreements") and Shipper is a Phase III Shipper; and,
"
'WHEREAS, solely for administrative purposes, Transporter and
Shipper desire to combine the rights, obligations, and liabilities,
., including the Maximum Daily Transportation Quantities, of the FTS-2
,Service Agreements into one FTS-2 service agreement by cancelling
Contract No. 3611 and revising Contract No. 3,610 to include" all
rights, obligatio~s, and liabilities previously covered by Contract
No. 3611; and,
WHEREAS, Transporter and Shipper are parties to the Offer of
Settlem~nt filed on August 25, 1992, ,in Docket No. CP9:'.-182, et
~ which represented the agreement between the parties 'resolving
all non-environmental jssues, including but not limit~d to, rate
design, levelized rate methodology, cost allocation, supply area
capacity, allocation, of receipt point capacity, and terms and
condi tions of firm transportation service through Transporter's
Phase III Expansion ("Settlementtl); and
WHEREAS, the parties agreed, pursuant to paragraph 3 of
Article II (Negotiated Allocation of Risk Among FGT And The
Siqnatorv Parties) of the stipulation and Agreement contained in
the Settlement, to execute, within sixty (60) days of Transporter's
acceptance. of an order from the Federal Energy Regulatory
Commission ("Commission"), an amendment to the FTS-2, Service
Agreements between Transporter and each 'Phase III Shipper that (i)
incorporates the Rate Caps elected by ,such Phase III Shipper; and
(ii) deletes any pre-existing termination rights of the Phase III
Shipper under the FTS-2 Service Agreements or -any related
agreements between Transporter and Shipper; and,
WHEREAS, on September 15, 1993, the Commission issued an
order, satisfactory to Transporter, in Docket No. CP92-182, et al. I
approving and accepting the Settlement without modification
("Order")' and
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W~ERE~S, Transporter accepted'thecertificate issued' by the
Order on October 14, 1993; and,
, WHEREAS, Transporter and Shipper desire to' implement the
amendment process agreed to in the Settlement, as approved by the'
Order.
NOW, THEREFORE, in consideration of the mutual covenants and
promises contained herein, Transporter and Shipper agree, as
follows:
1. section 3.1 of the FTS-2 Service Agreements is hereby deleted
and replaced in,its entirety with the following provisions:
During the first twenty (20) years of ,serv.ice under this
Agreement,' Shipper shall pay Transporter 'the lower of (1) the
rates established under Transporter's Rate'Schedule FTS-2, as
filed with and approved by the FERC and as said Rate Schedule
may'h~reafter be regally amended or superseded, or '(2) the
Final Rate Cap as determined below: '
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( iJ
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For the first two 'years of service, the Rate Cap
shall be $0.80 per MMBtu.
(ii)
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cornrn~ncing'on the third year of service and,
extending for a period of one year, the Rate Cap
shall be $0.82 per MMBtu.
(iii)'
(iv)
commencing on 'the fourth year of service and
extending for a period of one year, the Rate Cap
'shall be $0.84 per MMBtu.
commencing on the fifth year of service and
extending to the end of the eighth year of .
service, the Rate Cap shall be $0.86 per MMBtu.
(v)
commencing on the ninth year of service and
extending to the end of the twentieth year of
service, the Rate Cap shall be calculated as
follows:
" '
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On each Anniversary (IIAnniversary Date"), the Final. Rate
Cap to be effective for the subsequent twelve-month
period shall be determined as the sum, of (a)
seventy percent (70%) of the Rate Cap which 'was effective
for the eight year of service
(IIBase Rate' capll) and, (b) thirty percent (30%) of the
Base Rate Cap escalated (but not decreased) through use
of the GDP Implicit Price Deflator (or any substitute
'index that the parties mutually agree to in writing)
determined by mUltiplying thirty percent (30%) of the
Base Rate Cap by, n fraction, the numerator of' which is
the GOP Implicit Price beflator for the last calendar
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quarter immediately preceding the Anniversary Date and
the denominator of which is the GDP Implicit Price
Deflator for the calendar quarter immediately preceding
the fist month of the eighth year of service.
The Initial Base Rate Cap and all Final Rate Caps to be
calculated hereunder are stated in nominal dollars, and
are 100 percent load factor rates, 'exclusive of ,all
applicable surcharges and fuel. The Initial Base Rate
Cap assumes the. levelized rate methodology which
, Transporter filed for ,approval in the Offer of Settlement
and Stipulation and Agreement of the parties in Docket
No.' CP92-182, et a 1. ." on August 25, 1992 ("S~ttlement").,
The Initial Base Rate Cap and any subsequent Rate cap
, used in the calculation of a Final Rate cap hereunder
shall be adjusted for the impact 'of changes in.state and
, Federal income tax rates by adding or subtracting from
the applicable Rate .Cap the ,difference between the'
applicable Commission ,approved rate a'nd such, rate as
adjusted to include changes in state and/or' Federal
. income tax rates utilizing' the cost of 'service underlying
such rate. In the, event of changes in state and/or
Federal income tax rates prior to the effectiveness of
ini 1:ial FTS-2 rates, the, Rate Cap adjustment shall be
determined by adding or subtracting the difference
between the initial rates and the ,initial rates as
recalculated to include the state and Federal income tax
rates as included in the April 15, 1992 filing in Docket
No~ CP92-182-001. I , '
Rate Cap adjustments shall be implemented on the date of
effectiveness of tariff sheets filed by Transporter
incorporating changes in state and/or Federal incom~ tax
rates.
"
The initial Base Rate Cap is based on $23.5 million of
pipeline rehabilitation costs allocated to .the existing
cost-of-service. 'In the event more than $23.5 million
of rehabilitation costs are allocated to the existing
cost-of~service, then the Initial Base Rate cap and any
subsequent Rate Cap used in th~ calculation of a Final
Rate Cap shall be adjusted downward by $.0006 per every
$1 million (or portion thereof) allocated to the existing
cost-of-service over and above the $23.5 million. In the
'event less than $23.5 million of rehtibilitation costs are
allocated to the existing cost-ai-service, then the
Initial Base Rate Cap and any subsequent Rate cap ~sed in
the calculation of a Final Rate Cap shall be adjusted
upward by $.0006 per every $1 million' (or portion
thereof) less than the $23.5 million currently,ullocated
to the Phase III cost-of-service. '
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-1_~..__.......... ........~ ........... .....__~....-..-__._.~..""' _....... .. ~ .._..... _ - . ___ w..-~_....._... "'-_ ~......-.........
~_. ~~
Shipper agrees that it shall not avail itself 'of any
other Rate Cap that may be made available to it by the
Commission.
2~ se~tion 10.2 (g) of Article 10 (Other provisions) of the FTS-2
Service Agreements regarding Shipper's right to terminate' in the
event the Maximum Daily Transportation Quantity allocation was less
than the amount stated in Shipper's Subscription Quantity ,Form is
no longer applicable' and shall be deleted in its entirety. ,
3. Letter Agreement dated December 18, 1.991, providing assurances
on capacity c~st mitigation measures, protection on initial rates
of service, and FGT's execution of the FTS-2 Service Agreements,' is
no longer applicable or has been satisfied; therefore, the Letter
Agreem~nt shall be terminated in its entirety.
, ,
4. THIS AMENDMENT SHALL BE GOVERNED BY AND
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
CONSTRUED
IN
5. Upon 'execution by both parties, this Amendrnent'shall be deemed
effective for all purposes as of the date of the 'PTS-2 Service
Agreements. ' .
6. Transporter and Shipper each represent and warrant to the
other, applicable, that it is either(i} a corporation duly
organized and validly existing unde~ the lRws of the State of its
'incorporation and has the power and authority to execute, deliver,
and carry ,out the terms and provisions of thePTS-2 Service
Agreements, ,as amended herein and in the Settlement; or (ii) has
received all authorizations, consents, and approvals of
governmental bodies, state or local agencies, committees, boards,
or councils having jurisdiction, necessary to execute, deliver, and
-carry out the terms and provisions of the FTS-2 Service Agreements,
as 'amended herein and in the Settlement.
"
7. Upon execution of the revised Exhibits A and B attached hereto
by both 'parties to reflect the transfer of Maximum Daily
Transportation Quantity form Contract No. 3611 to Contract No.
3610, -contract No. 361.1 will be terminated in its entirety
effective as of the date such was executed and contract No. 3610
shall remain in full force and effect, as amended herein and in the
Settlement.
IN WITNESS \-lHEREOF, the parties hereto have caused this
Amendment to be executed as of the date written above by their duly
authorized officers and representatives.
, '
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CITY' SIGNATURE
PAGE'.
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Countersigned:
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,CITY OF CLEARWATER, FLORIDA
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By:
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Ri ta Garvey "
,Mayor-commissioner, '
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Betty Deptul~, '
'Int,e~~m.. city Manager
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Approved as to foim ~nd
correctness:
Attest:'
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M.A. Galbraith; Jr.
city, Attorney
.,
Cynthia' 'E., Goudeau
,city Clerk
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Clearwater City Commission
Agenda Cover Memorandum
It em tI
Hl!etlng Date:
5'.
SUBJECT:
PURCHASE OF GALVANIZED FITTINGS AND PIPE
'lj{/'1~
RECOMMENDATION/MOTION:
Award an annual contract (01/19/94 to 01/18/95) for the purchase of various
galvanized fittings and pipe to 0 & S Industrial Plastics, Inc., Clearwater,
Florida, at an estimated cost of $23,589.84; Warner Plumbing Supply, Tampa,
Florida, at an estimated cost of $14,355.00; and Peerless supply, Inc.,
Clearwater, Florida, at an estimated cost of $2,480.88 for a total estimated
cost of $40,425.72, which are the most responsive and responsible bids
submitted in accordance with the specifications
~ and that the appropriate officials be authorized to eXl!cute some.
BACKGROUND:
This bid represents Clearwater Gas System's estimated annual requirement for
galvanized fittings and pipe to be ordered as needed. The galvanized fittings
and pipe are required to construct housepiping installations for new customer
connections.
Twenty three (23) bids were solicited and nine (9) vendors responded. There
were five (5) no responses and nine (9) no-bid reponses. Bids were evaluated
and recommended based on the lowest overall bid price per group of items.
'After careful evaluation, the Gas Superintendent recommends awarding the items
as follows:
Group I Item 1-9 D & S Industrial Plastics, Inc.
Group II Item 10-16 D & S Industrial Plastics, Inc.
Group III Item 17-30 D & S Industrial Plastics, Inc.
Group IV Item 31-36 0 & S Industrial Plastics, Inc.
Group V Item 37-42 D & S Industrial Plastics, Inc.
Group VI Item 43-57 D & S Industrial plastics, Inc.
Group VII Item 58-63 D & S Industrial Plastics, Inc.
Group VlIlltem 64-79 D & S Industrial Plastics, Inc.
Group IX Item 80-135 D & S Industrial Plastics, Inc.
Group X Item 136-141 0 & S Industrial Plastics, Inc.
Reviewed by:
legal
Budget
PurchDslng
Risk Hgmt.
, CIS
AeM
Other
User Dcpt:
Clearwater Gas System
$ 33.000.00 estiITk1ted
Curr~nt fiscal Yr.
C~i3sion Action:
o Approvl!d
o Approved w/conditions
o Oenicd
o Continued to:
N/A
'-j),f~
N/A
~~: I~
Originating Dept: ,
CLearwDtl!r Gas System J
(.,1t
Costs: S 40.425.72 estimated
Total
. }O"
Advertised:
Date: 10/29/93 11/05/93
Paper: Pin Co Rev Tampa Trlb
o Not Required
Affected Parties
(;) Notified
o Not Required
FLIlding Source:
o Copl to Limp.
o Opl!rDt Ing
o Other
^ ttochmcnts:
Bid Tab & Surmary
Vendor list
Slbnitted by:
Cllt Hi::& U
o None
Appropl'i at i on Code:
423-00000-141120-000'00D
o Printed on recycled pllper
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'Gr6up'XI Item 142-14~, Warner Plumbing supply
~roup XII.I~e~ 148-169', Peer~ess,supply" In~. "
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Look~ng at the bid tab and summary, Hughes Supply, Inc.' appeared to be,~he
,'lowest. b~dder for Group XII. . However, their bid'for item,160 (Leak Detector
~oap - 55 Gal. Drum) 'was for 16 oz:,quantities only; Applying their unit bid
" of$5~93 would make a 55 Gal. Drum equivalent' $2,609.20.', Therefore, Peerless
Supply ,'Ine'., is the lowest b,idder for this ,group~ '. ", , I" .',',
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, These materials will be purchased under inventory code 423-00000-141120-000-000
,and charged out to Inventory Purchases code, 42~-0206B-531100'7532~000,.' The "
available balance in the resale funq 423-02068-531100-532-000 is'$34,913 as of
", .December 29,,' 1993., '
",The, Purchasing Manager concurs with this' 'recommendation
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GALVANIZED FITTINGS & PIPE
BID 25-94
RESPONSES:
,Bert Lowe Supply Co.
Tampa, Florida'
TOTAL: See Attached
Bid Tabulation
Coast Pump &' Supply
Oldsrnar, Florida
TOTAL: See Attached'
, . Bid T'abula tion
, '
D & S Industrial Plastics
Clearwater, Florida
Davis Meter & Supply
Tampa, Florida
Hughes Supply, Inc.
,Clearwater, Florida
TOTAL: See Attached
Bid Tabulation
TOTAL: ,See Attached
Bid Tabulation
TOTAL: See Attached
Bid Tabulation
Peerless Supply, Inc.
Clearwater, Florida
TOTAL: See Attached
Bid Tabulation
Phillips Engineering
Clearwater, Florida
TOTAL: See Attached '
Bid Tabulation
Tempaco
Clearwater, Florida
TOTAL: See Attached '
Bid Tabulation
Warner Plumbing Supply
Tampa, Florida
,TOTAL: See'Attached ,
'Bid Tabulation
NO BID RESPONSES:
Empire Pipe & Supply Co.
Tampa, Florida
,
Schedule will not permit
L.B. Foster Co.
Maitland, Florida
I
Do not offer product
U.S. Wholesale Fence, Inc.
Tampa, Florida
Avanti Company
Avon Park, Florida
,Century Rain Aid
Tampa, Florida
Donot'offer product
Do not' offer product
Capital City Pipes
Tallahassee, Florida
Do not offer product in
requested quantities
Schedule will not permit
Rudy's Ren~als:& S~les, Inc.
St. Petersburg, Florida
Schedule will not permit
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B, & H Sales,
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USG S.B.
Florida
,Unable 'to meet
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Flo~ida Irrigation 'Supply~ Inc:
Clearwater, Florida,
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NO RESPONSE:'
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The Bernd Group
Du~edin, Florida
Do not offer 'product'
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Sunstate Meter & Supply'
Gainesville, Florida
,Schedule will not permit
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St. ,petersburg, 'Florida
Sav-On utility Supplies
Ft. Lauderdale, Florida
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Clearwater City Commission
, Agenda Cover Memorandum
Item fI
MOl!t t ng Onto:
, SUBJECT:
Purchusc or lJllC Cur~lJ VUIl
, /31/'74
RECOMI\IENDA TION/MOTION:
Award a contract to Fermun Chcvrolet, Tumpa, FL, for the purchase uf one 1994 Chevrolet Cargo Van, at a cost of
$13,900.01, which is the lowest, most responsive amI respunsible bili submilleLl in accordance with specitications;
~ and thnt tho approprinte offlcinls bl! authorized to eXllcUtc same.'
BACKGROUND:
Bids were,solicited and received for the purchase of une cargo van, two 8.passenger 4x2 vans, and t\vo economy 4x2 mini vans.
Twenty-four firms did not submit bids for the following reasons: cleven do not offer the product, three were unable to meet
specifications, three firms had scheduling conflicts, two were unable to be competitive, one vendor stated they did not receive
the bid package, one No Bid was received after bid opening, one did not receive assistance from Chevrolet in vehicle pricing,
one vendor stated that the specifications were mainly l()r Fort.! vehicles, and Purchasing was unahle to contact the remaining
vendor.
Bid No. 22-94 will be split between two vendors: Ferman Chevrolet, Tampa, and Carlisle Ford, St. Petersburg. This agenda
hem involves the purchase of one 1994 Chevrolet Cargo Van, at a cost of $13,900.01, from Perman Chevrolct.
The cargo van replaces Vehicle No. 205 i .32, a 1987 Purd 112-'llln van. The rcplac~ment purchase W~IS approved by the Chy
Commission during its 1993/94 budget hearing mcetings and is listed on the approved vehicle replacement list as published in
the 1993/94 budget. ' .
Funding for the replacement purchase is budgeted in project Motorized Equipml!nt--Cash-Purchase, 315-94222-564100-590-000,
which has available funds of $524,292.98 as of January 10, 1994.
'Fiscal year 1993/94 budgetary impact will bl! $13,900.01.'
Rcvi~cd by:
Legal
Budget
Purchosing
Risk I't!llllt.
CIS
ACH
Othor
Originating oept:
General Se,'viccll J
. . B;N"d U
Co~ts: S 13.900.01
Totnl
U~;l!r Oept:
U Jln(rm;t,'ucturI.!/Uilter
L
'$ ...
Current Fiscal Yr.
Commi~sion Action:
, D Approved
D Approved w/candl t Ions
D' Denied
D Cont i nued to:
,
swn;ttcd by~~
Cl ty H,fl:7"'"
Ad't'er t lli~'(j:
Dote: 11/5/93 6 11/12/93
poper: Tanpo Tribune & P.C.
Review
D Not Requi red
AffeclctJ Pnrlll'~\
[;] Ilolttied
D Not Rl,'qui red
rUlldill!l Source:
S Cnpl to I Imp.
a Opcrntlng
Cl Olher'
Altach~nts;
aId Tabulations/Bid Sunmnry.
Vendor List,
Appropr 1111 i UII code;
315'9~222'564100'590'OOO
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~TRUCKS AND V~S ~ BID 22-94
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~ESPONSES:
"
TOTAL: 'See Bid
, Tabula tion
'.
, TOTAL:' See"Bid
Tabulation
TOTAL: See Bid ,i.
."
Tabulation , ' .
TOTAL: See Bid
Tabula tio,n
TO'l'AL : See Bid
Tabulation
. ' ' ,
Do not offer
,Do not offer ..
Do not bffer " '
..
Do not offer
Do not offer'
Do'not offer
Carlisle Ford, Inc.
"St. Petersburg,' Florida
Crown pontiac-GMC
St. Petersburg, Florida,
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Sunshine' Chev. - Olds. '
, 1
Tarpon Springs, Florida
. ,i
Jerry Hamm Chevrolet "
~ J~cksonville, Florida
.r
Ferman Motor Car Company
'Tampa, Florida
,NO BID 'RESPONSES:
" '
, Florida Fire & ~af~ty Equipment
,Clearwater, Florida
Proequip, Inc.
Clearwater, Florida
Trucks & ,Parts of Tampa
Tampa, Florida
"
"
Mears Motor ,Leas~ng,
Orfando, 'Florida,
Enterprise Rent-a-Car
Tampa" Fl6rida "
Autolease Corporation "
Ja~ksonvil1e, Florida
"
'NO RESPONSE:
. ,
Luke Potter Dodge
,Winter' park, Florid~
Unable 'to meet .
'specifications,
, ,
Kenyon Dodge/Kenyon'Boats
Clearwater, Florida
, peterbi'l t Central' Flor iela
Winter'Garden, Florida
, ,
Unable to meet
sP17cifications
Unable to be c~mpet~tive
U.S. Trading Corp:
.,L6s Angeles, Califor~ia
" 'Hardee Mfg.
Plan,t, Ci ty, Florida
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Do not offer
Do not offer
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Gainesville, 'Florida
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AAA Moving & Storage
Oldsmar, Florida
T. Thomas Chevrolet & Geo
Lakeland, Florida'
Do not offer
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prices '," '
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Fred Davis 'Chevrolet Geo,
Green Core Sp~ings, Florida'
,
Received information
from Fleet Maintenance
that the specs~ were , '
mainly for Ford vehicles.
,poes ,not carry heaVy'
trucks
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, ,Tyrone I suzu '
St. Petersburg, Florida
, '
Prestig,e ,Ford'
Eustis, Florida
'~~ceived.~' No'Bid after
, opening ,date
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Heintzelman's Truck Center
Orlando" Florida '
Ken Marks Ford'
Ta~pon Springs, Florida
,
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that we mailed the bid
p~ckage, but Fleet Mgr.,
stated that he did not'
receive bid
Karl Fiamrner Ford
Tarpon Springs, Florida
Schedule wil,l not permit
, ,
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Mike Davidson Ford
Jac~sonville, Florida
Bello Motors . ,
Richmond Hill, New.York
,
Schedule will not'per~it
Do not offer
,
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.. Gen'eral GMC Truck Sales
'Wes~ Palm Beac?, Florida
Schedule will not permit
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Arrigo Dodge
West Palm Beach, Florida
Unable to meet
specif ications,'
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CITY OF CLEARWATER
Specifications
It is the intent of the following specifications to reflect the desired
requirements of ' the City of Clearwater. Alternate equipm~nt or excep-
tions to the specifications'set forth, MUST be so stated in y~ur ,bid: '
Bidder,must use the following, form to answer ALL bid specifications by
individual line items. All sizes, ratings and capacities must be shown
whether above or below requirements. Please indicate whether ,each item
is standard, optional and/or heavy 'duty. THIS MUST BE ~ 11! ORDER m
, BE CONSIDERED A VALID' BID. FAILURE TO COMPLY MAY CAUSE YOUR BID TO BE
REJECTED. Alternate bids shall be clearly noted and fully documented.
Accurate responses provide the basis for fair and competitive
evaluation. '
Cargo Van, Type A (4 K 2), Chevrolet Chevy Van, Dodge Ram Van, Ford
Econoline, GMC Vandura or approved equivalent. (Equivalent must be
approved by the Fleet Manager.) , '
Make k Model: Specify make and model:
/
Enqine: . Gasoline engine, 6 cylinder(minimum
3.9L and 145 HP}. The following engines, or' approved
acceptable:
Chrysler:
Ford:
General Motors:
equivalent, are
I
3.9L, 180 HP (MEI)
4.9L, 145 HP, (EFI)
4.3L, 155 HP (MPI)
Alternator: Minimum 75 amp. Battery: Heavy
Duty. Minimum 600 CCA @ 0 F. Cooling Syst~m: Maximum capacity factory
installed.
\
Transmission: Automatic overdrive with 4 speed min.
Axles: Manufacturers standard for,specified
engine/transmission combination.
Performance Items: Factory installed ammeter or
volt~eter~ fuel, oil pressure and temp gauges.
Power steering, and brakes.
'Comfort Items: Factory.tinted glass, all windows.
Factory installed air conditioning.
Factory installed AM/FM radio.
Rain shields over door windows.
Safety Items: Outside mirrors, LH & RH, minimum
5" x 7". Inside rearview mirror.
Tires and Wheels: Five (5) P225/75R15 or LT225/
75R16D or larger radial BSW highway or all
season tread. Spare mounted inside vehicle.
, '
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Chassis, Frame and Cab: Minimum 6000 lbs. GVWR,
,factory certified; minimum 2200 lb. payload.
Minirnwn 109" wheelbase. Please specify size.
!>1inimwn 79", overall ,width. Please specify size.
Sliding right side load door with fixed window.
Hinged rear doors with opening windows. '
Headliner with insulat{on ~n driver area.
Driver and,passenger seats.
Factory installed front and rear pumpers.
, - Rear: Step and tow type. '
Full rubber mat in cargo area.
Heavy duty trailer towing package.
In addition to equipment specified, vehicle ,
shall be equipped with all standard equipment
'specified by the manufac~urer for this model.
,Finish and Color: Exterior - white.
,Interior-: Any light color. Please specify.
:Rustproofing. "Please specify type.
Manuals: One copy parts. One copy service.
,
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Warranty: Manufacturers extended 6 year or
100,000 miles, whichever comes firs~.
'Documents: 20 day tag.
Cer~ificate of origin. '
Application ~or title.
Invoice, 2 copies.
Do'cuments must accompany vehicle when delivered to Fleet Maintenance.
The City of Clearwater will withhold $200.00 from paym~nt of invoice
until all man).lals have been delivered.
Conditioninq: The successful bidder shall be responsible 'for deliveriqg
equipment that has been properly serviced. clean and in first-class
operating condition. Predelivery shall include am~nimum of the
following: 1. Complete lubrication. 2. Check and top off all fluid
levels. 3. Tires properly inflated. 4. Engine' adjusted to factory
specified standards. 5. All gauges, lights, accessories and mechanical
equipment in proper operating order. 6. Vehicle clean with all ,
,stickers, tags and papers removed, 7. No dealer installed name labels'.
Warranty Statement. 'Include one copy of warranty statement with bid
response.
Additional Filters: Include' one complete set of additional filters to
perform ~he first periodic maintenance.
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Full length headlining.
Vinyl, seat upholstery throughout. ,
In addition to equipment specified, vehicle
shall be equipped w~th,all standard equipment
specified by the manufacturer for this model.
Finish and Color: Exterior - white.
Interior - Tan.
Rustproofing'. ' Please specify typ~.
Manuals: One c~py par~s. One c~py service.
Warranty: . Manufacturers extended 6 year or
100,000 ~iles, whichever comes' first. '
Documents: 20 day tag.
Certificate of origin.
Application for title:
~nvoice, 2 copies.
,DocUments must accompany vehicle when delivered to 'Fleet Maintenance.
'The City of Clearwater will ~ithhold '$200.00 from payment of invoice
,until all manuals have been delivered.
'. .
,I
'Conditioninq: The successful bidder shall be responsible for delivering
equipment that has been properly serviced. clean and in first-class
operating' condit~on. Predelivery shall include a minimum of the'
following: ,1. Complete lubrication. 2. Ch~ck,and top off all fluid'
levels. ,3. Tires properly inflated. 4. Engine adjusted to ,factory ,
specified standards. ' 5'. All gauges, lights, accessories and mechanical
aquipment in proper operating order. 6. Vehicle clean with all ,
stickers,' ta,gs and papers removed. 7. No dealer installed name' labels.
Warranty Statement. Include one copy of warranty statement with bid
re~ponse.
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Clearwater City Commission
Agenda Cover Memorandum
Item #
H<lllt ing DatI!:
'7
Pm'chnse of' 20 HnndicappcdMAcccssible Outdool' Watcl' Fountains
1131h~
SUBJECT:
RECOMMENDATION/MOTION: Award a contract to Architcctul'al Product Sales, Inc., Palm Bench
Gardens, FL, for the purchase of 20 handicapped-accessible outdoor water fountains, al a tolal cost of $14,633.00
($731.65/each), which is the most responsive bid submitted in accordance with ADA specifications,
~ and that the approprIate offlciots be outhorlzcd to exccute some.
BACKGROUND:
In order to be in full compliance with the Amcrican.s with Disabilities Act (ADA), the City of Clearwater is required
to have 50% of its outdoor drinking fountains located on City property accessible to handicapped persons. On August
16, 1993, the City Commission approved the Phase I purchase of 21 handicapped accessible fountains from
Architectural Product Sales, Inc., in the amount of $15,364,65 ($731.65/each).
Bids were solicited for the purchase of 21 handicapped-accessible drin king fountai ns according to ADA specifications.
Eight !irms did not submit bids for the following reasons: 2 do not offer the product, 1 was unable to bid due to
insufficient time to respond, 1 was unable to meet specifications, 1 was not a supplier, 1 was not interested in
bidding, 1 could not locate the bid package, and Purchasing was unable to contact the remaining vendor: The
fountains' bid by the low bidder, Hughes Supply, Inc., Clearwater, Florida, did not meet ADA
regulations/specifications (knee clearance height of 27" and knee depth of 17t1; Hughes Supply--knee clearance height
of 26" and knee depth of 15").
Phase II of the outdoor handicapped accessible fountain replacement project requires the purchase of 20 additional
units to be installed at the following locations: l--Beach Tennis Courts, l-~Chesapcake Park, 4--Cliff Stevens Park,
1--Coachnmn Park Bandshell, l--Coachman Ridge Park, 1-~Country Hollow Park, l--Countryside Sports Complex,
l--Cypress Point Park, I-~David Martin Soccer Field, I--Marshall Street Park, 2--Morningside Handball/Tennis
Courts, I--Forest Run Park, I--Seminole Boat Ram]>, I--Sid Lickton Ficld. I--Valencia Park, and l--Wood Valley
Park. This purchase was split into two phascs due to the fountain storage requircments. This last phase fulfills ADA
requirements for handicapped-accessible outdoor water fountains.
Funding for this project is budgeted in tlw Capital Improvement Code: 315-1-94702-550800-519-000, ADA
Transition Plan, which has an available lmlancc of $400,726.19, as of January 10, 1994. Fiscal year 1993/94
budgetary impact will be $14,633.00.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
N/A
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Co~ts: ~33.00
Jotol
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Curr~nt Flscol Yr.
Conmission Action:
o Approved
o Approved w/conditions
o Denied
o Continut'd to:
vDriou:;
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o Cnpital Imp.
D Opel'n t i n9
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Attuchlllents:
Bid Tnbulotion/Did Summary,
Vendor LIst
Slbnl ttl.'d by:
Cit nn~
^dver t i !;l>d:
~ Dntu: 5/7/93 & 5/14/93
(",_ ,Pap['r: PC Review & J,lIrpil Trib.
e' Not Required
M fuctl-d I'art i es
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Appr'opr ill t i 011 l:odc:
315-94702-550BOO-519-000
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,OUTDOOR DRINKING FOUNTAXNS
BID 101':'93
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Arch. . Product Sales ,
Palm, Beach Garctens, ' Florida
Hughes Supply, Inc.
Clearwater, Florida
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TOTAL: $15,364.65,
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TOTAL: ,$14, 2 6 9 . 50
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Hunter-Knepshield Co.
'Crestwood, Kentucky
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'TOTAL: $18'i 942.00
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Pro-Flo Products
Cedar Grove, New Jersey'
TOTAL: $18,532.50
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: Sp,ortmaster
Pittsburgh, pennsylvania
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specifications
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:'Maitland, Florida
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Aqua, Coolers of Tampa Bay
,St ~ ' Petersburg, Florida
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Safety Harbor, ,~lorida
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Bradley Corp.
.,Menomonee Fa~~s, ,Wisconsin',
Aquamatic Water Products
Oldsmar~ Florida
,Dominica Recreation Propucts
. Longwood, Florida
The, Wate~ Company
Palm 'Harbor, Florida
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Not interested'.
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Pax: (407) 627-8750
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From: John Siragusa:, ,HAPS, ,Inc.
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Subject: Extension ?f,,'~i:iCin9 deadlin'e
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. Petersen will'e:xtand\:~~~' hol~{ on prIcing as you requested ,for, an
'additional 60 days o.r:':':untilthe, end of Fep~uary 1994 on the new
','order we discussed :on::'12-2B,-93. ' ::
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Item It
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
~.
Meeting Dote
1131114
I I
SUBJECT:
PURCHASE OF BALING SYSTEM FOR RECYCLING
RECOMMENDATION/MOTION: Award a contract to International Baler corporation of
Jacksonvi~le, Florida for the purchase of a baling system for recycling
processing at a cost of $129,836.00, which is the lowest, most responsible bid'
submitted in accordance with the specifications,
au and that the appropriate officials be authorized to execute same.
BACKGROUND: Twenty-two bids were solicited. Four bids
were sixteen no response and two no bid response.
Corporation was the second lowest bid, however, Florida
Service of Lakeland, Florida, the lowest bid, did not meet
our production needs. .
The baler bid by Florida Equipment and Machine Service in their main bid and both
alternate bids failed to meet the specifications as follows:
were received. There
International Baler
Equipment and Machine
the specifications for
L The conveyor width was 48" wide when 60" was specified. A 60" width,
is needed to process commercial cardboard.
,
2. The feed opening was 45" by 50" when 30" x 64" was specified. The 45"
by 50" feed' opening would not adequately accommodate the baling of
corrugated cardboard.
3. The main motors bid were 40 to 50 HP when 75 liP was specified. A 75
HP motor is required for the heavy materials and workload we project.
A 40 or 50 HP motor will not provide the power required for the
material we must bale.
4. Bale 'production on the balers bid is four to five tons per hour when
six tons per hour was specified. six tons per hour is the minimum
acceptable level of productivity to meet our processing needs.
In checking some of the references provided by the vendors, Florida Equipment and
Machine Service references attested to the fact that Florida Equipment and
Machine service had provided conveyors and more expensive balers to the~ but had
not provided the baling machine that was bid. International Baler Corporation
references praised their product and indicated that their baler, like the one
bid, was extremely efficient and very low maintenance.
--continued--
ACM
l.v~
N/A
Originuting Dept. '- I. Costs: '129,836.CJO
Pub l i c \Jork.s jY)J rt''/.: -'I
,"!) (Current fY)$\29.836.00
User Dept. I funding Source:
Utilities/Recycling I
~/J ..,.1 Copt. lllfl. X
"x,- 1'11. 'J
^~ertiscd: 1 Operating
Dote: I Other
Poper: ----- I
^Ilprgpr I Dtlon Codc(s)
. I I Not r"quir"d X I
. ! 315-9680)-564000-534-000
"~ AI '!!cted portl"tJ L
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L Nol rcqui ""~:-1!=- _
ca1JlIission Action
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I l."l N"
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purChOSing~c-----
RIsk Mamt. NIA
CIS N/A
Approved
Approved
w/condltions _____
, Deni ed
Cont1d to
Other N/A
Submitted by:
I eit .::%'Y
f\t t ochmt.'n\ S :
Bid Tabulation and Sun~ry
for Bid 52.94
ReCYCling Staff Hemorondun
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Page 2
Cl'earwater' City commission . ,
Agenda Cover Memorandum
PURCHASE OF BALING SYSTEM FOR RECYCLING'
" ,
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(~ontinued)
,
Based upon the , foregoing 'analysis, we recommend the purchase'of the baler bid by
;I~ter~ational Baler ~orporation of Jacksonville, Florida., "
, '
',' Funding for this purChase \-las included, in the commercial'recycling proforma
, statements approved by the city commission on January 6,' 1994. Tl:1e first quarter
"budget review for FY 1993/94, ,will include amendments to establish a recycling
fund budget. '
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, CITY,OF CLEARWATER
Interdepartmental Correspondence Sheet
'TO:
FROM:
Robert M. Brumback, Assistant Director of Public Works/Utilities
Thomas G;enn, Recycling Staff.::.>fr
COPIES:
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James Maglio, Assistant Superintendent of Solid Waste/OperatIons
, Julia Jablonski, PUblic Information Representative/Recycling
SUBJEGT: Justification for Bid Selection - Baling System
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DA TE:
December 30, 1993
Following the guidelines for selection of a vehdor, the Solid Waste Dlvision,has selected
the bid of International Baler Corporation of Jacksonville, Florida, the second lowest
bidder by cost.' '
A review of the bid submitted by the low bidder, Florida Equipment, revealed that their
principal, bid (and the,ir two alternative bids) did not meet either the specifications or our
. production needs:' .
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Specifically I key discrepancies were:
Criteria ' Florida Equipment Specifications Notes
Conveyor width 48" wide 6011 wide 60" is essential to ,process and
bale corrugated cardboard
Feed opening 45" x 50" 30" x 6411 Again, essential to process and
bale corrugated cardboard
Main motor 40 hp '75 hp Motor under~powered .
Bale production 5 tph. or less 6 tph Any less thEm 6 tph not acceptable
for our production needs
· Tons per hour
The bid summaries are attached. Please call me at 462-6654 if you have any questions. '
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BAILING' SYSTEM BID 52-94
RESPONSES:
Recycling' Systems '& Services
Clearwater, Florida
International Baler Corp.
Jacksonville~, 'Florida
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Tabulation
TOTAL: See Bid
Tabulation
TOTAL: See Bid
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TOTAL: See Bid
Tabulation
II
, ~ >,F1:orida Equipment &, Machi,nery
"'~akeland, Florida
Global Straping
Atlanta, Georgia
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NO BID RESPONSES:,
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Maran Engineering Corp.
South ~olland, Illinoi~
'Load King Mfg. Co., Inc.'
Jacksonville, Florida
Unable 'to meet
spe~ifications
Unable'to meet
specifications
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GENS CO America, Inc.
Lithonia, Georgia
Received bid after
, opening date & time
, NO, RESPONSE:
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Wayne, Pennsylvania
, The G.F. PUH~ Company
'Goodlettsvllle, Tennessee
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Do ,not offer'
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'po not offer
Gand M Company
Salem, North Carolina
Harris GrC?up
Minneapolis, Mirlnesota
'Do not 'offer Winston
'Do not offer
BQle Mart International Inc.
Tampal, Florida
Unable ,to meet
specifications'
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American Baler
Bellevue, Ohio
.' Mar.athon Equipment Co'.,
Clearfield, Pennsylvania
Lummus Development Corp.
Columbus, ,Georgia
. Marathon Equipment
Vernon, Alabama
Unable to meet'
specifications'
Unable to meet
specifications
bo not' offer.
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
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Meeting Date
SUBJECT: 1994 Sidewalk and Ramping contract (94-7)
RECOMMENDATION/MOTION: Award a construction contract to SUNCOAST EXCAVATING,
INC. of OZONA, FLORIDA for the sum of $694,575.00 which is the lowest most
~esponsive bid received in accordance with the plans and specifications,
DU and that the appropriate officials be authorized to execute same.
BACKGROUND:
The purpose of this construction contract is ,the installation of sidewalk ramps
to bring the sidewalks in the city.s public rights-of-way into conformance with
the Americans with Disabilities Ac~ and to provide for the extension of new
sidewalk in various locations. The principle work in the contract is the removal
of barrier curbs and the construction of sidewalk ramps. The contract work will
concentrate on that portion of the city west of Missouri AVe. being the oldest
sections of the city and with the highest concentration of barrier curbs.
Scheduling priority will be' the high use pedestria'n areas of Downtown and
Clearwater Beach. This contract will also install new sidewalks and replace
sidewalks on streets selected by Public Works as a part of the 1994 sidewalk
construction.
FOllowing the award and execution of this contract a pre-construction conference
will be held. The contractor will begin work on February 21, 1994. The contract
calls for completion in 240 calendar days, which is October 18, 1994.
T~e appropriate accounting breakdown of this contract is as follows:
Description
Ramping, curbs, sidewalks
handrails and retaining walls
New sidewalk extensions
Replacing existing sidewalks
Amount
TOTAL
$561,775
104,000
28,800
$694,575
Item #
1, 3, 5,
6, 7, 8
2
4
The available balances of $998,719, $158,609 and $342,583 as of December 30,
1993, in the ADA Intersection Improvements, (new), Sidewalk Construction
General, and Sidewalk R & R capital improvement projects are sufficient to fund
this contract.
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10.
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Meeting Date
1/3 f /r:rLJ
t I
SUBJECT: 1994 GUNITE RESTORATION CONTRACT (94-3)
RECOMMENDATION/MOTION: Award a contract for the 1994 Gunite Restoration Project
(94-3) to GENERAL GUNITE AND CONSTRUCTION COMPANY, INC. of FLORENCE, ALABAMA for
the sum of $333,169.89 which is the lowest responsible bid received in accordance
with plans and specifications,
au and ,that the appropriate officials be authorized to execute same.
BACKGROUND:
The purpose of this project is to provide for the structural repair of
deteriorated storm sewers in various locations. The methods used in this
contract will be the application of pneumatically applied reinforced concrete
commonly referred to as IIgunite" and the pressure injection of grout to fill
voids at defective pipe joints. Gunite will be applied on the inside surface of
the pipe either at. the joints or along the entire length of the pipe depending
on the condition and material of the pipe being repaired. These procedures will
not require excavation for storm pipes being repaired nor will there be a need
for extensive property restoration.
Construction'sites are at the intersections of - Greenwood Avenue/Tuska~illa
street; South Garden Avenue/Franklin street; Betty Lane/C.S.X. Railroad; Highland
Avenue/Jeffords street; Lakeshore/Meadow Wood Drive; and at various locations -
Island Way; Windward Passage; Souvenir Drive; Huntington Lane; Nimbus Avenue;
Mercury Avenue; Neptune Avenue; Hercules Avenue: Cirus Avenue.
,This project will start on or about March 1st and is scheduled to be completed
within 180 calendar days.
The available balance of $1,522,545 as of January 3, 1994, in the storm Drainage,
Renewal & Replacement capital Improvement project is sufficient to fund this
contract.
I RcYi~ro by:
\ L~9Ul ' ~/A
I
, ! Budget ~
I Pur~hDslog '-N/A
I Risk ~gmt. N/A
'J 015 --\ N/A
I ACH f)&6
I Other N/A
I Sub'nitted by:
I City~~
I
Approved
w/conditlons _____
Denied
I
I Originating Dcpt{)..i"
I PubLI, """"oo'of"lo
I User \lcpt.
I Public ~orks/Enginecring II
'Mvertiscd:
Dote: 12/11L93 & 12/17/93 I
IPopcr:St. peter~hurq T'R~sl
" ,I Not requi red I
[ Alteeted parties
notified
I Not r'cqul red
,
1
Costs: $333.169.89
(Current F~) $333.'69.89
Funding Source: '
COIIIIIissioo Actioo
ApprovC'd
,
x
Copt. I~.
Operating
Other
cont'd to
Appropriation COQets) ^ttD~hmcnts:
315-96104.563800.539-000 ,I Bid TDbulotl~n & SU'TJoory
, I Construction Drawings
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CaTbrldge, ~ryland: 21613
'Coastal Marine Construction, Inc.
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
110m # ,
Meotlng Date:
II
Northeast Wastewater Residuals Handling Facility - Project No. CL 91090-2
Reco m mend a tionl Motion:
J{3f(99
Subject:
Ratify and confirm the approval of Change Order No.3 to the Northeast Wastewater Residuals Handling Facility
contract with Walbridge Contracting, Inc., of Tampa, Florida, increasing the contract amount $16,627.00,
which. adjusts the total contract amount to $4.616,677.00.
t8and thattha appropriate olficials be authorized to executa same,
BACKGROUND:
The purpose of this Change Order No.3 is to compensate the Contract,?,r for the new work he has been directed
to perform. Change Order items which have been completed are those which could have caused delay in
complellon of the project if not done immediately.
Item A - The originally bId construction drawings indicated the supply
. and return waterlines for the two (2) standby generators
would be Installed using P.V.C. pipe materials. Further review
by Briley, Wild & Associates, concluded that due to heat build-
up in the pipeline, the material should be welded joint black
Iron pipe. This work included, the Installation of 129 linear
feet of 4-lnch iron pipe and 72 welded joints, which required
a considerable amount of labor. This change also was made to
meet the City of Clearwater BuHding Code. Had this work
been included in the original contract, the cost of the work .
would be approximately the same as the price negotiated
for the Change Order. (Work Completed) ,
$6,260.0,0
Item B. The roof mounted exhaust fan (EF.9, Plan designation)
at the new generator building did not Include an enclosure
and starter for the operation of the unit and is needed for
the operation of the exhaust fan. This was a construction
plan omission, and had it been included in the original
contract; the cost of the work would be approximately the
same as the price negotiated for the Change Order,
(Work Completed) =
$955,00
Continued Next Page
, ,
Reviewed b~ OriginatIng Dept.fN Costs: 1.16.627.00 ' Commission Action:
Total o Approved
Legal fi?,( Public Works/l~ T o Approvod w(condilions
l $16.627.00
Budget ~ User Dept.: Curront FY o Denied
PurChaSing _ Water Pollution o Continued to:
RISK Mgml. --...N A
015 rJCt6 N-A-- Funding Sourco:
ACM N-A~ Advertised: ' ex Cap!. Imp. Attachments:
Other N.A- Dalo: o Operating
Papor: [J Othor _____ Chungo Ordor No. a includil1({
Submitted by: 50 Not requirod ExhihiL Items "All thru "J"
AlloclOd partlOS Appropfi.Jlion Code:
7t;:/JU o Nolihod 315-96647-563600- c-.++l
ity MZger lX Not rcqUll ud 535-0UU L.: Nonu
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Northeast Wastewater Residuals Handling Facility
Agenda Cover MelJlorandum for Change Order No.3
Page two I '
Item C -In ,order to meet the City Building Department electrical
code, 'the Contractor was' directed by the Building Official
to Install a 3/4" - 20 foot long grounding Jod using 4/0
wiring for each of the two (2) standby generator units.
Jhls ground was connected with the existing building ground.
, Had this work been included in the original conlract, the cost
, ',of the work would be approximately the same as the price
neg,otlated for the Change Order. (Work Completed) =' .
$600.00
Item 0 -
The two (2) new standby generators were furnished with space
hea~ers as a part of, the shop drawing review. The original
construction drawings did not inClude a circuit for the added
space heaters. Circuits Number, 9 and 13 in panel "L-2"
were used to complete the electrical installation. The'space
heaters were Installed to reduce corrosion by eliminating
moisture in the two (2) generator units. Had this work been
included in the original contract, the cost of the work would
be approximately the same as the price negotiated for the
Change .order. (Work Completed) =
$102,00
" '
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Item E - Ught ftxture type "B" lo~ated at the generator building fuel
storage area w~s inadvertenlly noted on the conslruction
drawings as a fixture using 277 vol! service. The, electrical
service at the new generator buildIng is 120 volt service. '
To 'add the transformer In the fixture was cheaper than
J . replacIng the entire fjxture. I~ad this work been included
In the original contract. the cost of the work would be
. approximately the s'ame as the price negotiated for the ,
Change Order: (Work Completed) =
Item F -' During the ,installation of the' four (4) Inch P.V.C. underdrain
. pipeline, the Contractor encountered a conflict with an
existing eight (8) Inch ductile iron drain pIpeline. The
least costly way to resolve this matter Vias 10 relay approximately
280 linear feet of four (4) Inch P,V,C. underdrain pIpe over the
top of the existing eight (8) inch 0.1. draIn line at a higher. .
elevation, and still maintain Ihe necessary pipe cover and proper
drainage. Had the conflict been known prior to the actual work
being undertaken, the' cost to clear the exIsting ,pipeline would'
have been Included in the original contract as added excavation.
and the cost would have been approximately lhe same as the price,
negotlated for the Change Order. (Work Completed) = '.
, ,
$114.00
, '
$940.0'0
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Northeast Wastewater Residuals Handling Facility
Agenda Cover Memorandum for Change Order No.3'
Page three
Item G - During the excavation to install the new sanitary sewer
, pipeline, from the new Residuals Building to the existing
eight (8) Inch sanitary sewer, the Contractor encountered
a large mass of concrete (thrust block) where an existing'
pipeline changed horizontal direction. Rather than pursue an'
. alternate location, it was less costly to remove the concrete
.. ' mass than to excavate, and add more pipe and fittings. Had
this work been included tn the original contract the cost
, of the work would have beon approximately the same as
" the price negotiated for this Change Order. (Work Completed) :::
,
$820.00 .
, , '
, ,
Item H- In order to meet the 'electrical code Interpretationt the City's
Building OHicial dtrected the Contractor to install ten (10)
service disconnect switches on the R.D.P. (Equipment Supplier)
furnished pasteurization slide gates. This was not a part of the
original construction drawings. There are two (2) complete
pasteurization prpcess systems with each having' five (5)
slide gales. Had this work been included in the original contract,
the cost of the work would be approximately the same as the price
c neg~tfated for the Change Order. (Work Completed) :::
Item I. As a safety feature, the City Water Pollution Control Division
requested that the Contractor install a sight glass on the sulfurlc
acid and sodium hypochlorite chemical storage tanks so the
,Supplier of the chemIcals can observe the sight glass and not "
overfrll the tanks. Had this work been Included In the original
contract', the cost of the work would be approximately the same'
as the price negotiated for the C~ange Order. (Materials Ordered) :::
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$764.00
$947,00
, '
Item J~ The Contractor commenced Installation of the two (2) standby
generator units using the shortest route for both the conduit
, and wiring, By doing so the double doors at the east-side of the
new generator building would have to be fully open to 'observe
the operating panel of the units. The Contractor was directed
to provtde a cost to rotate the two (2) generator units (the
units had not yet been installed) 180 degrees. This required
extending the twelve (12) 3-inch conduits and forty-eight (48)
4/0 XHHW stranded conductors, ten (10) linear feet to the
west. The negotiated price to extend all the conduits and
conductors has been reviewed by the City's Consulting Engineers
(BWA) and was found to be reasonable for the added work.
By rotating the units, they can be observed during inclement ,
weather without the double doors being open, Had this work
been ,included in the o'riglnal contract the cost of the work would
be approximately the same as the price negotiated for the
Cha.nge Order. (Work Completed) ..
Total Change or Increase ..
$5,125.00,
$16,627.00
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, '; Northe~s(Washilwater Residuals Handling Facility
,c. Agenda Cover Memorandum for Change Order No.3'
! Page four
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These changes result 'In the 'follow~ng adjustnie~ts of t~e C~nlract Price:
"Contract Price prior to this Change Order ::z
N~t' (Increase) resulting from this Change Order ..
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'$' 4,600,050.00
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Current Contract Prlpe including this Change Order ..
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$ , 16,p27.00
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>, $ 4,616.677.00
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, "There,ls no Increase'ln the Contract time.'
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If Items A thruJ .had been, Included in the original contract, the cost 'of the work would be approximately the :
same as \ the 'price negotiated ,for. the Cha'nge Order. 'Detalled Change Order forms which become' a 'part of the
'contract are, attached for further Information. C
. "r
, The, i,lva'lIa'ble balance, of, $222,049 as of January 3,,1994, In, the Wastewater, Residual C
':Treatment Facility,. capital Improvement p~oject, is sufficient' I to fund this Change Order.
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.... q~:HrrRACT'C1iA1IGE ORDER NUMBER: THREE (3)
DATE: '~embel' 22, 1 !l!l3
?ROJECT: Northeast Waste\~ater Residuals' Handling
. ' FeciU ty
PROJECT UUHBER:
CL 91090-2
, ,
,CONTRACTOR:
Walbridge Con trecting, incorporated
410, Ware Boulevard, Suite 900
Tampa, Florida 33619
DATE OF 'CONTRACT:' November 13, 1992
BODGET CODE: 315-96647-563g00-535-0000
P.O. No. 699-i437
SCOPE OF CaANGE:
THIS C!{AHGE ORDER ACCEPTS REVISIONS TO THE CONTRACT
This Change Order No.3 has been prepared, to compensate the Contractor ror the new work
he has been directed to perrorm.
.' .
, SEE ATTACHED ,EXHIBIT DESCRIPTION OF CHANGE ORDER ITEMS IHCLUDING, OVERAGES AND
UNDERAGES
(R E F E RE NeE A T T A C HE D EX HI B [T IT E^11 s' II A II, II B II, It C II II 0 II II E II II F II 11 ' ,
- Il , ,',", G It, II H II, It 1"
AND ItJII.)
C~ange Order No. L $
Change Order No. 2 ($
Change Order No.3' $
9,299.00
7,500.00)
16,627.00
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ACCEPTED BY:
Walbridge Contracting, InCtH'poro.ted
By:' -a~'t/. ~ ~aall.
Thomas W. Empric, President
Date: ' . 1(4- ( '( 4-
. STATR.'!E~ OF CONTRACT AMOOllT
original con~ract
$4,598,,251.0,0
Ne',,; Con~=ac,~ A.meum: $4,616,677.00
H'I'l':lESSES:
~~ d- LM--I~'r'--
~J2f;f7- ,
R'ecommended by:"~'
Works
Recommended by 'Engi~eerinq
Consultant: '
, ~BrileY. Wild 81 Ass~es, [I;1c.
,~V: 1!.;/~~
;.' 0 F. Dennis, P. E. '
Date: ., //6/91-
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ATTEST:
Rl, t:a Garvey I
Mayor-Comrn~5sione~
cynt:hia =. Goudeau,
Cit:y Clerk
Da't:e:
~.A. Galbra1~~'J=., ~i~y At:~brne~
(Aoorove'as ~o form and Cor=ect:ness)
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CITY OF CLEARWATER, in
PHlELLAS COlJNTY I FLORIDA
Elizabeth ~1. Deplula)
[nlel'illl City Managel'
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ATIACHMEN"t
NORTHEAST WASTEWATER RESlDUALS
HANQUNG FACILITY
fmlbils 10 Chanoe Order No.3
Contractor;
Prolect No; 1
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WalbrIdge Contracllng, Incorporated
410 Ware Boulevard, Suite 900
Tampa,' Florida 33619
CL, 91690-2
Purpose: ThIs ChanQe Order No, 3 has been prepared to compensate the Contractor for the new
work he has been directed to perform, an as fu'rther detailed in .the following Exhibit Item HAH.
I'B H "f" H "D'" "E" "E" "n H "H" "IH &. " IH .
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CONTRACTOR WAS DIRECTED TO INSTALL WELDED JOINT BLACK IRON PIPING FOR THE ROOF
MOUNTED RADIATORS IN PLACE OF P.V,C, PIPING, THIS WAS A CITY BUILDING CODE
REQUIREMENT
, Exhibit Item "A"
(Contractor was directed by a Field, ~rder)
The ,original bid construction. drawings !nad~erterllly indicated, that the supply and return
waterlines for the Generator Building roof mounted radiators (2) should be constructed using
P,V.C. pipe materials. Further review has concluded that the pipelines should be installed using
, welded joint black Iron piping. This work Included ~ linear teet of black Iron pipe and 72
, welded joints, which required a consIderable amount of labor. Had the black Iron piping been
Inc.Juded with the original work, the Contractor would have included this added cost In his
original bid. .
The following cost Is fair and reasonable for the added cost for the black Iron pipIng, and It is '
recommended by the City's Consulting Engineers (BWA) thai It be accepled and the Contractor
. reimbursed for his added expenses. '
Descrlotion:
, Amount:
Labor and material coslto install Black Iron In place or P.V.C.
piping for the Root Mounted RadIators; The following summary
provides a "~" for the originally Bid P.V.C. work:
Install Black Iron Piping =
"Credlt" for P,V,C. PipIng =
$7,680.00
General Contractor's Insurance @ 0.40% ($5,876.00 x 0.004)=
-{$1,804,OO)
$5.876.00
$23.00:t.
Added Cost to change to black iron piping =>
General Contractor's Bond @ 1.0% ($5,899.00 x 0.01) ::J
$59.00:!:..
Subtotal =
General Contractor's, Fee ($5,876.00 x 5% ;00$'293.00 ;t, plus
Material ",; Tax - $9.00) '"
$5,958.00
Total Increased Cost =
$302.00
$6.260.!LQ
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Change Order No.3 - Continued, Page 2
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THE CONTRACTOR WAS DIRECTEQ TO INSTALL ONE (1) NEMA "1" ENCLOSURE AND
CQfv1BINATION STARTER IN ORDER TO CONTROL THE THERMOSTAT FOR THE ROOF MOUNTEQ'
EXHAUST FAN (EF-9\ AT THE GENERATOR BUILDING
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ExhibIt lIem "B"
(Contractor was directed by a Field Order)
. The roof mounted Exhaust Fan (EF-9 Plan Designatlon) at the Generato~ Building did l.1.Ql show
an enclosure with combInation starter for the operation of the unit and Is needed for opera lion of
the exhaust fan. The following cost Is fair and reasonable for the added work a'nd It is
recommended by the City's Consulling Engineers (BWA) that it be accepted and the Contractor
relf!lbursed for his added expense. . , , "
Descflollon:
Provide Nema 1. Enclosure with comblnatton starter,
wlr!ng and controls; Add circuit breaker In Panel k3... =
Amount:
Subtotal =
$896.00
, $4.00;f:.
$9.00
$909.00
'General Contractor's Insurance at 0.40% ($896.00 x 0.004) =
General Contractor's Bond at 1.0% ($900,00 x 0.01) =
General Contractor's Fee ($909.00 x 5% = $45.00 plus
Material Tax - $1,00) =
$46.00
Total Increased Cost =
$955.00
, THE CITY'S BUILDING DEPARTMENT ELECTRICAL CODE REQUIRED THE INSTALLATION OF A
" GROUNDING SYSTEM FOR THE TWO (2) STANDBY GENERATOR UNITS
j:::<hibit Item "e"
(Contractor was directed by a Field Order.)
The Cily Building Department Electrical Code required the Contractor to install a' 3/4" - 20 foot
long grounding rod using 4/0 wIrIng for each of the two (2) standby generator unIts. This
ground was connected with tho existing building ground;
. The following cost Is fair and reasonable for the added work, and it is recommended by the City's
Consulllng Engineers (BWA) thatlt be accepted and the Contractor be reimbursed. .
poscrlotlof!:
Install complete, slandby generator groundIng system to
meel the Clly Building Code requirements =
Amount:
.$564.00
General Contractors Insuranco @ 0.40% ($564.00 x 0.004) =
Goneral Contractor's Bond @ 1.0% ($566.00 x 0,01) =
$2.00;!:.
$6.00.:t,
Subtotal =,
Goneral Contractor's FOQ ($572.00 x 5%) =
$572.00
$20,00+
Totol Incroasod Cost =
$600.00 '
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Change Order No. 3 - Conllnued.' Page 3
THE CONTRACTOR WAS DIREGTED TO INSTALL A ELECTRICAL CIRCUIT FOR "~CH" OF THE TWO
(2) NEW STANDBY GENERATOR SPACE HEATERS
Exhibit Item "0"
{Contractor was directed by a Field Order.}
\'
The new standby generator units were furnished with space heaters. The original constructlon
drawing did lliU include a circuit for the added space healers. The space heaters were installed to
reduce corrosion by eliminating molslure in the generator units.
The following cost for the two (2) space healer circuits Is fair and re,aso,nable, and it Is
recommended by the City's Consulting Engineers (BWA) that it be accepted and the Contractor
compensated for his added expenses.
Descriotlon:
Install complete. two (2) electrical circuits for the standby
generator space heaters :::
,Amount:
Subtotal :::
$95.00
, $1.00;/:.
, $1.00;/:.
$91.00
General Contractor's Insurance @ 0.40% {$95.00 x 0.004} :::
General Contractor's Bond @ 1.0% ($96.00 x ,0.01) :::
General Contractor's Fee ($97.00 x 5%) u
$5.00+
Totat Increased Cost =
, $102.00
CHANGE LIGHT FIXTURE TRANSFORMER FROM 277 VOLT TO 120 VOLT SERVICE AT THE
GENERATOR BUILDING FUELSTOAAGE AREA
Exhibllltem "E"
{Conlractor was direcled by a Field Order}
,
Light fixture type "B" located at the Generator Building ruel storage area was inadvertently
noted as a', fixture using 277 Volt power. The power al the generator building Is 120 vall
service, To add the transformer was cheaper than replacing the fixture. The followlng Is a fair
, and reasonable cost to change tho transformer In the light fJxlure from 277V to 120V and it is
, . recommended by the Cl\y's Consulting Engineers (BWA) that It be accepted and the Contractor
,reimbursed.
Descrlollon:
Chango light fixturo transformer from 277 Volt to 120 Vall Service =
e,mount:
$107.00
General Contractor's Insuranco @ 0.40% ($107.00 x 0.004) ..
Gonoml Contractor's Bond @ 1.00/0 ($108,OO x 0.01) '"
$1.00;/:.
$1.00+
Subtotal =
$109.00 '
Gonoral Contractor's Fea ($109,OO x 5%) ,c'
$5.00;/:.
Total Incroasod Cost =
$114.00
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Change Order No.3. Continued, Pago 4
PONTRACTOR WAS DIRECTED TO RELAY 280 LINEAR FEET OF 4.INCH P.V,Q, UNDERDRAIN
PIPELINE DUE TO A CONFLICT ENCOUNTERED WITH AN EXISTING 8.INCH D,I. DRAIN LINE
,Exhibit Item "F"
(Contractor was directed by a Field Order)
\'
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'During the installation of the four (4) Inch P.V.C. underdra[n pipeline. the' C~ntractoi
encountered a conflict with an exIsting eight (8) Inch duclile Iron drain pIpeline. The least
costly way to resolve thIs malter was to relay the four (4) Inch P.V.C. underdraln pipe over top
of the existing eight (8) Inch D.L draIn line at a hIgher elevation, and still maintain the
necessary pIpe ,cover. Based upon the Project Inspector's dally records, the folloWing cost is
fair and reasonable for the added work, and It is recommended by the City's 'Consulting Eng[neer
(BWA) that It be accepted and the Contractor reImbursed for his expense.
. Descrlpllofl;
Relay 280 L.F. of 4" P.V.C. underdrain p[peline due 10 conflict
with an existing 8" ductile iron drain line; , '
Includes Subcontractor's 10% O,H. & P. :=
Amounl:
$882.00
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General Contractor's Insurance @ 0.40% ($882.00 x 0.004) ::
General Contractor's Bond at 1.0% ($886.00 x 0.01) ::
$4.00.:l:.
$9.00.:l:.
Subtotal ==
$895.00 '
General Contraclor's Fee ($895.00 x 5%) =
$45.00;t.
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Total Increased Cost =
$940,00
COMPENSATE CONTRACTOR FOR REMOVAL OF EXISTING CONCRETE THRUST BLOCK AT
CONNECTION WITH EXISTING SANITARY SEWER PIPELINE
Exhibit Item "G"
(Contractor was directed by a F[eld Order)
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During the excavation to install the sanItary sewer pipeline connection with an existing eight
, (8) Inch sanitary sewer, the Contractor encountered a large mass of concrete (Existing Thrusl
Block). This had to be removed in order to make lho connection. Based upon the Project
Inspector's dally records, the following cost Is fair and reasonable for the added work, and [t [s
recommended by the GUy's' Consulting Engineers (BWA) that It be accopted and the Contractor
reimbursed for his expense. '
D escrlDlIon:
Remove existlng thrust block encounlerod during installatIon
of new sanitary sewer connoctlon; Includos subcontraclor's
10%O.H, & P. =
General Contractor's Insuranco at 0.40% ($769.00 x 0.004) '"
General Contractor's Bond at 1.0% ($772.00 x 0,01) :=
Am9~lnt:
$769,00
$3.00d;.
$B.OO;t.
Sublotal ""
General Contrac\o;r's Fee ($780,00 x 5%,) ""
$780.00
$40.00.:l:.
$ 0 2 0 lJJ...Q
Totnl Increased Cost t<I
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, Ch,;i'nge Order No.3, Continuod, Page 5
THE CITY'S BUILDI~G OFFICIAL OIHECTED THE INSTALLATION OF ELECTRICAL DISCONNECT
SWITCHES ON THE 8..D.P, {EQUIPMENT SUPPUER} FURNISHED PASTEURIZATION SLIDE GATES
IN ORDER TO MEET THE ELECTRICAL CODE
ExhIbit Hem "H"
\'
The Clly's Bulldlnc;J Official directed the Contractor to Install service disconnect switches on the
R.D.P. (Equipment Supplier) furnished pasteurization slide gates. This was D.QLa part of the
original bid work and the Contractor is therefore due reimbursement for the work necessary to
meet the Electrical Code. .
The following cost has been reviewed and found to be fair and reasonable, and It is recommen,ded
by the City's Consulting Engineers (BWA) that it be accepted and the Contractor compensaled for
hIs add~d expense.
Description:
Furnish and Install ten (10) service disconnect switches
on the H.D.P. furnished slide gates ""
Amount:
, $717.00
General Contractor's Insurance @ 0.40% ($717.00 x 0.004) '"
General Contractor's Bond @ 1,0% ($720.00 x O,01) ::
$3.00;t,
, $ 7'.0 O;t,
Subtotal ==
$727.00
. General Contractor's Fee @ 5% ($727.00 x 5010) '"
$37,QO:r..
Total Increased Cost =
.$764,00
INSTALL SIGHT GlASS ON THE SULFURIC ACID AND SODIUM HYPOCHLORITE CHEMICAL STORAGE
TANKS
Exhibit Item "I"
The Cltv (W.P ,CJ requested that the Contractor install a Sight Qlass on the sulfuric acid and
Sodtum Hypochlortte Chemical Storage Tanks s~ the Supplier of the chemicals can observe tho
.'slght glass and 1lli21" overfill the tanks. This ,was OQ! a part or the original bid work and the cost
provided Is rair and reasonable, and 1l is recommended by the Clty's Consulting Engineers
(BWA) that it be accepted and the Contractor reimbursed ror his added expense,
, I ' '
o cscriotion:
FurnIsh and Install cOJTIplete, two ,(2) sight glasses,
one (1) at each of the Chemical Storage Tanks ':"
AmOllnt:
$888.00
General Contractor's Insurance @ 0.40% ($888.00 x 0.004) '"
Genoral Contraclor's Bond @ 1.0% ($892.00 x O,01)' ~
$4.001:.
$9.001:.
Subtotal '"
$901.00
Goneral Contractor's Feo ($901.00 x 5%) ..
$46,OO;!:.
Total Incrctlscd Cost :::
$~47.0Q
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Change Order No. 3. Conllnued,Page 6
,
RELOCATE TWO (2) STANDBY GENERATOR UNITS SO THAT THE OPERATING PANELS WILL BE AT
THE OPPOSITE END AWAY FROM DOUBLE DOORS
"
" Exhibit Item .. J"
(Refer to WalbrIdge's leUer of 7~30-93 ,and BWA tetter dated 8-25.93)
The Contractor commenced tnstallaUon of the two (2) standby generator unIts usIng the shortest
route for both the conduit and wirIng. By doing so the double doors at the east-side of the new.,
generator building would have to be fully open to observe the operating panel'of.lhe 'units. The
Contractor was dIrected to provide a cost to rotate the two (2) generator units 180 degrees.
(The units had not yet been' Installed) This required' extending the' twelve (12) 3-lnch
conduits and, forty~elght (48) 4/0 XHHW stranded conductors, ten (10) linear feet to the west.' '
The negotiated price to extend all the conduits and conductors has been reviewed by the Clly's
Consulting Engineers (BWA) and was found to be reasonabie for the added work. By rotating the
units they can be observed during inclement weather without the double doors being open.
\'
It is recommended by,the City's Consulting Engineers (BWA) that the negotiated cost be accept~d
a;nd the Contractor be reimbursed for his added expenses. '
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Descrfption: ,
Subcontractor's cost for .\..ab.Qr and Material to extend 3" conduits
and 4/0 XHHW stranded conductors; ten (10)' linear feet,
including trench excavation, asphalt coating of.3" condulls, and,
3", ~oupllngs '""
Amount:
$4,810.00
) "
General Contractor's Insurance @ 0.40% ($4,810,00 x 0.004) =
General Contractor's Bond @ 1.0% ($4,830,00 x 0,01) =
Subtotal = ,
$20.00i:.,
$48.00;!:.
$4,8,78,00 '
General Contractor's 'Fee' ($68,00 x 10%) =
Subcontractor's Fee ($4,810,00 x 5%)' =
$7.00;!:.
$240~QO:!:.
Total Increased Cost =
$5,125,00
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SUMMARY OF CONSTRUCTIO'I COSTS ~'
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., 'qrlgl~al Contract Total Base Bid Amount= '
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$4.598.251.00
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Increase
Decrease
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!Adjusted Contract Total Base
Bid Amou~t by previously
, Approved Change' Order No.1'"
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"$9,299.00-
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$4.6.07,550.00
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Ad]ust~d Contract Total Base'
Bid Amount 'by' previously
, Approved Change Order No~ g ""
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($7,500.00).' $4,600.050:00
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., Adjusted Contract Total Base
,Sid Amount by thIs
, Change Order No. :i, Exhibit
Items, "A". "B": "C", "D", "E", "F",
"IGU~I' tfHu. Up. ~ & nJ" ::J
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$16,627.00
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~ ln~rease by thl~ Change Order No. a
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: Adjusted Contract Total Base Bid Amount by this Change Order ~ ==
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$~.61,6.677.00, .
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A G R E E MEN T
l~
THIS AGREEMENT, made and entered into this
, 19 , by and between G. stephen
1712 E1 Trinidad Orive , Clearwater, Florida 34619,
referred 'to as "Owner, II and the CITY OF CLEARWATER,
munic~pal corporation, hereinafter referred to as "citYill
day of
Marsh of
hereinafter
FLORIDA, a
WIT N E SSE T H :
WHEREAS, the Owner presently owns the real property described
herein, and has requested that the city install a sanitary sewer line
and facility to make sanitary sewer service available to serve the
property and that the Owner be permitted to tap into the sanitary sewer
line upon installation; and
WHEREAS, the Owner is agreeable to have the city ,of Clearwater
complete said special improvement and upon completion thereof to have
the city immediately file a lien against the property in the amount of
their pro rata share of the cost of installation of the sanitary sewer'
line and facility; and
WHEREAS, the city is willing to install the sanitary sewer line
and facility to serve the property under certain conditions;
NOW, THEREFORE, in consideration of the foregoing premises and
other good and valuable considerations, the parties hereto agree as
follows:
1. The Owner agrees that the city may immediately commence and
complete the installation of a sanitary sewer line and facility to
serve the real property owned by them, legally described as follows:
Lot 4 and the South 5 feet of Lot 5 , Block
~, Virqinia Grove Terrace Subdivision
according to the map or plat thereof as
recorded in Plat Book -1!-, page ~, Public
Records of pinellas county, Florida.
Known as: 1712 El Trinidad Drive
Clearwater, Florida 34619
and that upon completion of said work that the City may immediately
file a lien against the real property in the amount of $ 1.002.75
which is the Owner's pro rata share of the installation of the sanitary
sewer line and facility. said lien shall provide that it may be paid
in ten. equal annual payments in the office of the city Clerk, with
interest at the rate of 8% per annum from the date of the lien until
paid and in case of default in the payment 9f said minimum annual
payments, together with the interest thereon, that the City may take
immediate steps to enforce said lien by foreclosure or other
proceedings. Said lien shall also provide that if the city is required
to enforce the collection'thereof by foreclosure or other proceedings,
that the Owner shall be responsible for the payment of legal 'fees and
all costs of said proceedings.
~'.
"
.'
2. The Owner by this Agreement specifically grants unto the' city
of Clearwater a lien in the amount set forth in paragraph 1 above,
which is the Owner's pro rata share for the installation of the
sanitary sewer line and ' facility against the above described ,real
property and waives all requirements for and entitlement to the conduct
of and notice of any public hearing by the ,city of Clearwater for a
speclalimprovement assessment against their, property for the
installation of said sanitary' sewer line and fac!li ty. The Owner
further agrees upon the request of the City to execute all additional
instruments, 'if any, which may be required to formally grant unto the
city a lien against their described real property.
3., The City agrees to permit the Owner upon the completion of
said installation to connect to the sanitary sewer line under the same
conditions as other owners are p~rmitted to do so. .
, ' ,
4. ,This agreement shall be binding upon the heirs, administra-
tors, p~rsonal representatives, successors and assigns of the parties
hereto and a copy ,thereof may be immediately recorded i~ the Public
.Records of Pinellas County, Florida, by the City so as to serve as
notice thereof to all other persons.
IN WITNESS WHEREOF, the parties hereto have caused these presents.
to be executed on the date first above written.
~~I\ 'G. L~
WITNESS
'l)~rJ~Li) 1:) .Vl.E-LrJ,)t-
W1tness Printed Signature
9f/~
S ephen Marsh '
480 Alternate 19 Northy 1715
Palm Harbor, Florida 34683
~~;/4=~
Na/I~ II 'l1~ker-
W1tness printed Signature
Type/print/stamp name of acknowledger
. t"11 'c' ~~ II, ~c "" \'l ..,. "\.}ao ,'''
..,.. .'J'IW"I'.'II" lU. 1MoI:. j.,~
.""......,.. TL..l~ .:l....AJ: I". ;.I"'iI
Title or rank, and Serial No., if any
'.
t, ,
..' .
Countersigned:
CITY OF CLEARWATER, FLORIDA
Rita Garvey
Mayor-Commissioner
By:
"
Eliizabeth M. Deptula
Interim city Manager
,ATTEST:
Approved as to form
,and correctness:
cynthia E. Goudeau
city Clerk
M.A., Galbraith,' Jr.'
city Attorney
Page J of Agreement between the CITY OF CLEARWATER, FLORIDA, and
G. stephen Marsh bearing the dat~ of , 1993
regarding sanitary sewer for ~ot 4 and the South 5 feet of Lot 5,
Block' ~, Virginia Grove Terrace SUbdivision
STATE OF FLORIDA
COUNTY OF PINELLAS
BEFORE, ME, the undersigned, personally appeared Rita Garvey, the
Mayor-Commissioner of the City of Clearwater, Florida, to me well known
to be the person who executed the foregoing instrument and acknowledged
the execution thereof ,to be her f.ree act and deed for ,the use and
purposes herein set forth. '
WITNESS my hand and official seal this
day of
19
Notary PUblic
Print/Type Name:
My commission Expires:
(include Commission No.
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Eliizabeth M.
Deptula, the Interim City Manager of the city of Clearwater, Florida,
to me well known to be the person who executed the foregoing instrument
'and acknowledged the execution thereof to be his free act and deed for
, the use and purposes herein set forth.
WITNESS my hand and official seal this
day of
19
Notary Public
Print/type name:
My commission Expi.res:
(inClUde comrniss~on No.
" ,
: '
~
A G R E E MEN T'
l 3 .
"
THIS AGREEMENT, made' and entered into this "day of
, 19 , by and between Larry B. winq and Marcella
M. Winq. his wife of 2678 3rd Avenue North, Clearwater, Florida ,
34619, hereinafter referred to as uOwner," and,the CITY OF CLEARWATER,
FLORIDA, a municipal corporation, hereinafter referred to as "city;1I
WIT N E SSE T H :
WHEREAS, the Owner presently owns the real property described
herein, and has requested that the city install a sanitary sewer line
and facility to make sanitary sewer service available to serve the
property and that the Owner be permitted to tap into the sanitary sewer
line upon installation; and
WHEREAS, the Owner is agreeable to have the city of Clearwater
complete said special improvement and upon completion thereof to have
the city immediately file a lien against the property in the amount of
their pro rata share of the cost of installation of the sanitary sewer
li~e andfacilitYi and
WHEREAS, the city is willing to install the sanitary sewer line
and facility to serve the property under certain conditions;
NOW, THEREFORE, in consideration of the foregoing premises and
other, good and valuable considerations, the parties hereto agree as
fo;tlows:
1. The Owner agrees that the city may immediately commence and
complete the installation of a sanitary sewer line and facility to
serve the real property owned by them, legally described as follows:
The Easterly 20 ft of Lots 7 & 20, all of Lots
B & 19, and the Westerly 35 ft 9 & 18, all
lying in Block 47, unit NO.1, Sec. "A"
Chautauqua on the Lake according to the map or
plat thereof as recorded in Plat Book 9, page
52 , Public Records of Pine lIas county,
,Florida.
Known as: 2678 3rd Avenue North
Clearwater, Florida 34619
and that upon completion of said work that the City may immediately
file a lien against the real property in the amount of $18145.00
which is the Owner's pro rata share of the installation of the sanitary
sewer line and facility. Said lien shall provide that it may be paid
in ten equal annual payments in the office of the city Clerk with
interest at the rate of a~ per annum from the date of the lien until
paid and ,in case of default in the payment of said minimum annual
payments, together with the interest thereon, that the city may take
immediate steps to enforce said lien by foreclosure or other
proceedings.' Said lien shall also provide that if the City is required
to enforce the collection thereof by foreclosure or other proceedings,
that the Owner shall be responsible for the payment of legal fees and
all costs of said proceedings.
, 2. The Owner by this Agreement specifically grants unto the city
of Clearwater a lien in the amount set forth in Paragraph 1 above,
which is the Owner I s pro rata share for the installation of the
,sanitary sewer line and facility against the above described real
property and waives all requirements for and entitlement to the conduct
of and notice of any public hearing by the city of Clearwater for a
special improvement assessment against their property for the
. installation of said sanitary sewer line and facility. The Owner
further agrees upon the request of the city to execute all additional
instruments, if any, which may be required to formally grant unto the'
city a lien against their described real property.
3. 'The city agrees to permit the owner upon the completion of
said installation to connect to the sanitary sewer line under the same
conditions as other owners are permitted to do so.
4. This agreement shall be binding upon the heirs, administra-
tors, personal representatives, successors and assigns of the parties
hereto and a copy thereof may be immediately recorded in the pUblic
Records of Pinellas County, Florida, by the city so as to serve as
notice thereof to all other persons.
IN WITNESS WHEREOF, the parties hereto have caused these presents
to be executed on the date first above written.
U\,~
WITNESS
":-
b d'.J' A- \... \:) 'b . f-'\E Lo.J\~
Wi~ness Printed Signature
~~~ ~ '~~~,;-'
Larry ~ Wing ~~
2892 Union Street
Clearwater, Florida 34619
~r R /?~~
WITNESS
"eOI', / r d ,.(,,~ J
Witness Printed Slgnature
; /t . J)'
~l,~r1 t!~~ \..d. L.>t,~~I
areelln M. Wing - }I
2~ Union Street
Clearwa~er, Florida 34619
I , STATE OF FLORIDA
COUNTY OF PINELLAS
',' -The foregoing' instrument was acknowledged before me this :JC'1"'-day
of i'>l:;,(!.."td.:.~,. 19C/~ by Larry B. winq and Marcella M. Winq, HIS WIFE,
who is personally known to me or who has produced
as identification and who (~)did ( )did not take an oath.
"'-........ /(/" ~
~ -',/....", --- ... -'-.
Signat:ure of ,,~,\)I \:,\1 ':..,'"
C';l'd\.;'\~':: ;~!:"I'~l\::rt I
,.".. ,....,\';..~t..1 ~.. ~ .I~~"'"
('..,I',r,... "".., ,;Il....l ''''\
. I li p. "t',1 'l.~ ......'.;' :.. r. ~ '..
~ar".l". ...., . ""'\>":J
I' ,. y.,,..~':-:;~""~' ~ II". I.~:~: ..., "".'l\lt .
Type/p~~ntl~~~m~ o~ acknowledger
Title or rank, and serial, No., if any
",
"
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;t> ", r ",' J
, '
"
I,'."
"
. >
Countersigned:
, ,
CITY OF CLEARWATER, FLORIDA
I '
Ri ta Garvey',
Mayor-commissioner
By:
Eliizabeth M. Deptula
Interim city Manager
, ,
ATTEST:
Approved as to form
and correctness:
Cynthia E. Goudeau
city Clerk
M.A. Galbraith, Jr.
city Attorney
'Page 3 of Agreement between the CITY OF CLEARWATER, FLORIDA, and
Larrv B. WinQ and Marcella M. Winq. HIS WIFE bearing the date of
, 1993 regarding sanitary sewer for the Easterly 20 ft of
Lots 7 &20, all of Lots 8 & 19, and the Westerly 35 ft of Lots 9 & lS,'
all"lyinq in Block 47, unit NO.1, Sec., It All Chautauqua ,on the Lake
(Subdivision) .
STATE OF FLORIDA ).
COUNTY OF PINELLAS )
\ ,
BEFORE ME, the undersigned, personally appeared Rita Garvey, the
Mayor-Commissioner of the city'of.Clearwater, Florida, to me well known
to be the person who executed the foregoing instrument and acknowledged
the execution thereof to be her free act and deed for the use and
.purp~ses herein set forth.
WITNESS my hand and official seal this
day of
19
Notary PUblic
Print/Type Name:
My Commission Expires:
(includ~ Commission No.
'STATE OF FLORIDA' )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Eliizabeth M.
Deptula, the Interim city Manager of the city of Clearwater, Florida,
to me well known ,to be the person who executed the foregoing instrument
'and acknowledged the execution thereof to be his fre~ act and deed for
the'use' and purposes herein set forth.
WITNESS my hand and official seal this
day of
19
Notary PUblic
Print/type name:
My Commission Expires:
,
, ,
A G R E E MEN T
1 L{ ~. '
THIS AGREEMENT, made and entered into this day of
, 19 , by and between Mark E~' Allen and Kimberly
A~ Allen. his wife of 1351 Irvina Avenue, Clearwater, Florida 34616,
hereinafter referred to as "Owner ,"and the CITY OF CLEARWATER,
FLORIDA;. a municipal corporation, hereinafter referred to as "CitYi"
WIT N E SSE T H :
WHEREAS, the Owner presently owns the real property described
herein, and has requested that the city install a sanitary sewer line
and facility to make sanitary sewer service available to serve the
property and that the owner be permitted to tap into the sanitary sewer
line upon installation; and
WHEREAS, the Owner is agreeable to have the city of clearwater
complete said special improvement and upon completion thereof to have
the City immediately file a lien against the property in the amount of
their pro rata share' of the cost of installation of the sanitary sewer
line and facility; and
WHEREAS, the city is willing, to install the sanitary sewer line
,and facility to serve the property un~er certain conditions;
'NOW, THEREFORE, in consideration of the foregoing premises and
other good and valuable considerations, the parties hereto agree as
follows:
1. The Owner agrees that the city may immediately commence and
complete the installation of a sanitary sewer line and facility to
serve the real property owned by them, legally described as,follows:
Lot~, Emerald Hill Estates according to
the map or plat thereof as recorded in Plat
Book 46, page 18, Public Records of
Pinellas county, Florida.
Known as: 1351 Irving Avenue
Clearwater, Florida 34616
and that upon completion of said work that the City may immediately
, file a lien against the real property in the amount of $2 I 923.20
which is the Owner's pro rata share of the, installation of the sanitary
sewer line and facility. said lien shall provide that it may be paid
in ten 'equal annual payments in the office of the city Clerk with
interest at the rate of 8% per annum from the date of the lien until
paid and in case of default in the payment of said minimum annual
payments, together with the interest thereon, that the City may take
immediate steps to enforce said lien by foreclosu~e or other
proceedings. Said lien shall also 'provide that if the city is,required
to enforce the collection thereof by foreclosure or other proceedings,
that the Owner shall be responsible for the payment of legal fees and
all'costs of said proceedings.
2. The Owner by this Agreement specifically grants unto the city
of Clearwater a lien in, the amount set forth in Paragraph 1 above,
which is the Owner's pro rata share for the installation of the
sanitary sewer line and facility against the above described real
property and waives all requirements for and entitlement to the conduct
of and notice of any public hearing by the city of clearwater for a
special improvement assessment against their property for the
installation of said sanitary sewer line and facility. The Owner
further agrees upon the request of the city to execute all additional
instruments, if any, which may be required to formally grant' unto the
city a lien against their described real property.
3. The city agrees to permit the owner upon the completion of
said installation to connect to the sanitary sewer line under the same
conditions as other owners are permitted to do ~o.
, 4. This agreement shall be binding upon the heirs~ administra-
tors, personal representatives, successors and assigns of the parties
hereto and a copy thereof may be immediately recorded in the PUblic
Records of Pinellas County, Florida, by the city so as to serve as
notice thereof to all other persons.
IN WITNESS WE OF, the parties hereto have caused these presents
to xecuted 0 thb date first above written.
71~. ~.qMa-
1351 Irving Avenue
Clearwa~er, Florida J~616
~~'tn~ (!. 01h::tJ
imberly . Allen
1351 Irving Avenue
Clearwa~er, Florida 3~616
STATE OF FLORIDA
COUNTY ,OF PINELLAS > '
, . d
~The forego in>> instrument was acknowledged before me thisc91- day
of ~ec- , 19~ by Mark E. Allen and Kimberlv A. Alle IS WIFE,
who 1S personally known to me or w 0 has produced
as identification and who ( )did ( )did not tak
5ig
..] n At.. (:r
Type/print/stamp name of
,~ ..
Title or rank, and Seriul NO'1 if any
('. - .. " ,
\ ,
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I .-
~ .
I I " . 1 f/ e ~ '8
' I
~ ..
~
. '\ , - 'l- ...
"
"- ..- ..
c, ,
Countersigned:
CITY OF CLEARWATER, FLORIDA
Rita Garvey
Mayor-Commissioner
By:
Elizabeth M. Deptula
Interim city Manager
ATTEST:
Approved as to form
and correctness:
M.A. Galbraith, Jr.
ci ty Attorney,
Page 3 of Agreement between the CITY OF CLEARWATER, FLORIDA, and
Mark E. Allen and Kimberlv A. Allen, HIS WIFE bearing the date of,
, 1993 regarding sanitary sewer for Lot ~,
Emerald Hill Estates.
Cynthia E. Goudeau
city Clerk
STATE OF FLORIDA )
COUNTY OF PINELLAS )
,
BEFORE ,ME, the undersigned, personally appeared Rita Garvey, the
Mayor-Commissioner of the city of'Clearwater, Florida, to me well known
to be the person who executed the foregoing instrument and acknowledged.
:the execution thereof to be her free act and deed for the us'e and
purposes herein set forth.
WITNESS my hand and official seal this
day of
19
Notary PUblic
Print/T~e Name:
My Commission Expires:
(include commission No.
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared. Elizabeth M.
Deptula, the Interim city Manager of the city of Clearwater, Florida,
.to~me well known to be the person who executed the foregoing instrument
and acknowledged the execution thereof to be his free act and deed for
the use and purposes herein set forth.
WITNESS my hand and official seal this
day of
19'
Notary PUblic
Print/type name:
My Commission Expires:
(include Commission No.
AGREEMENT \5.
THIS AGREEMENT, made and entered into this day of
, 19 , by and between Erika D. Hunter of 1363
Irvinq Avenue, Clearwater, Florida 34616, hereinafter referred to as
"Owner, II and the CITY OF CLEARWATER, FLORIDA, a municipal corporation,
hereinafter referred to as Itcity;lI
, ,
W I ~ N E SSE T H :
WHEREAS " the Owner presently owns the real property described
herein, and has requested that the city install a sanitary sewer line
and facility to make sanitary sewer service available to serve the
property and that the Owner be permitted to tap into the sanitary sewer
line upon installation; and
WHEREAS, the Owner is agreeable to have the, city of clearwater
complete said special improvement and upon completion thereof to have
the City immediately file a lien against the property in the amount of
their pro rata share of the cost of installation of the sanitary sewer
line, and facility; and
WHEREAS, the City is willing to install the sanitary'sewer line
and facility to serve the property under certain conditions;
NOW, THEREFORE, in consideration of the foregoing premises and
other good and valuable considerations, the parties hereto agree as
follows:
1. The Owner agrees that the city may immediately commence and
complete the installation of a sanitary sewer line and facility to
serve the real property owned by them, legally described as follows:
Lot~, Emerald Hill Estates accordinq to
the map or plat thereof as recorded in P1at
Book 46, page 18, Public Records of
Pinellas County, Florida.
Known as: 1363 Irving Avenue
Clearwater, Florida 34616
and that upon completion of said work that the City may immediately
file a lien against the real property in the amount of $2~923.20
which is the Owner's pro rata share of the installation of the sanitary
sewer line and facility. Said lien shall provide that it may be paid
in ten equal annual payments in the office of the City Clerk with
interest at the rate of 8% per annum from the date of the lien until
paid and in case of default in the payment of said minimum annual
payments, together with the interest thereon, that the City may take
immediate steps to enforce said lien by foreclosure or other
proceedings. Said lien shall also provide that if the city is required
to enforce the collection thereof by foreclosure or other proceedings,
that the owner shall be responsible for the payment of legal fees and
all costs of said proceedings.
..
2. The Owner by this' Agreement specifically grants unto the city
of Clearwater a lien in the amount set forth in Paragraph 1 above,
which is the Owner I s pro rata share for the installation of the
sanitary sewer line and facility against the above described real
property and waives a11 requirements for and entitlement to the conduct
of and notice of any public hearing by the city of Clearwater for a
'special improvement assessment against, their property for the
installation of said sanitary sewer line and facility. The Owner
further agrees upon the request of the city to execute all additional
instruments, if any, which may be required to formally grant unto the
City a lien against their describ~d real property.
3. The city agrees to permit the Owner upon the completion of
said installation to connect to the sanitary sewer line under the same
conditions as other, owners are permitted to do so.
4. ,This agreement shall be binding upon the heirs, administra-
tors, personal representatives, successors and assigns of the parties
hereto and a copy thereof may be immediately recorded in the PUblic
Records of Pinellas county, Florida, by the city so as ,to serve as
notice thereof to all other persons.
IN WITNESS WHEREOF, the parties hereto have caused these presents
to be executed on the date first above written.
Bernadine Quartetti
WLtness Printed ~Lgnature
B.L Odl I..
~ ErLka D. Hunter
1363 Irving Avenue
Clearwater, Florida, 3~616
'? 'en
/.:Jk'vYt"",,~ tA..;dq-;t;er"
WITNESS
~:t'1lNE S /"
Ralph W. Quartetti
WLtness Printed Signature
STATE OF FLORIDA
COUNTY OF PINELLAS
\. The foregoin~~ instrument was acknowledged before me this Cl-fL day
of Il (Co . I 19 ~ by Er,ika D. Hunter , ,who is personally known to
me 'or who has produced fl IY. L d'f',,ge as identification and who
( )did ( )did not take an oath.
d.
~ignature of person
.'
.... . ~-
\0.. no..
Type/pri
owledger
A R N
Stalo 01 Florida
.., Corm\. Exp.~, \9. 19i5
Comm. II CC 242607
Title or rank, and Serial NO., if any
;, '
-. 1\ ~.' : ~ . ,
, ,
Coun:tersigned:
CITY OF CLEARWATER, FLORIDA
Rita Garvey
Mayor-commissioner
By:
Elizabeth M. Deptula
Interim city Manager
ATTEST:
Approved as to form
and correctness:
M.A. Galbraith,.Jr.
city Attorney
Cynthia E. Goudeau
City Clerk
Page 3 of Agreement between the CITY OF CLEARWATER, FLORIDA, and
Erika D. Hunter bearing the date of 1993
'regarding sanitary sewer for Lot ~, Emerald Hill Estates.
STATE OF FLORIDA )
COUNTY OF PXNELLAS )
,BEFORE ME, the undersigned, personally appeared Rita Garvey, the
Mayor~commissioner of the City of Clearwater, Florida, to me well known
to, be'the person who executed the foregoing instrument and acknowledged
',the execution thereof to be her free act and deed for the use and
purpose~ herein set forth.
WITNESS my hand and official seal this
day of
19
Notary Public,
Print/Type Name:
My Commission Expires:
(include Commission No.
,STATE OF FLORIDA )
COUNTY OF PINELLAS)
BEFORE ME, the undersigned, personally appeared Elizabeth M.
Deptula, ,the Interim City Manager of the City of Clearwater, Florida,
to me well known to be the' person who executed the foregoing instrument
and acknowledged the execution thereof to be his free act and deed for
the use and purposes herein set forth.
WITNESS, my hand and official seal this
day of
" 19
Notary Public
print/type name:
My commission .Expires: .
, (include Commiss,ion No.
AGREEMENT, '\~.
THIS AGREEMENT, made and entered into this day of
, 19 , by and between Robert. s. Mcclunq and
Marqaret. M. Mcclung. his wife of 1374 Irvinq Avenue, Clearwater,
Florida 34616, hereinafter referred to as "Owner," and the CITY OF
,CLEARWATER, FLORIDA, a municipal corporation, hereinafter referred to
as "C,i ty; ..
WIT N E SSE T H :
WHEREAS, the Owner presently owns the real property described
herein, and has requested that the city install a sanitary sewer line
and facility to make sanitary sewer service available to serve the
property and that the ,Owner be permitted to tap into the sanitary sewer
line upon installation; and
, WHEREAS, the Owner is agreeable to have the City of Clearwater
complete said special improvement and upon completion thereof to have
the City immediately file a lien against the property in the amount of
their pro rata share of the cost of installation of the sanitary sewer
line and facility; and '
WHEREAS, the city is willing to install the sanitary sewer line
'and facility to serve the property under certain conditions;
NOW, THEREFORE, in consideration of the foregoing premises and
other good and valuable considerations, the parties hereto agree as
follows:
1. The Owner agrees that the city may immediately commence and
complete the installation of a sanitary sewer line and facility to
serve the real property owned by ~hem, legally described as follows:
Lot~, Emerald Hill Estates according to
the map or plat thereof as recorded in Plat
Book 46, page 18, Public Records of
pinellas county, Florida.
Known as: 1374 Irving Avenue
Clearwater, Florida 34616
and that upon completion of said work that the City may immediately
file a lien against the real, property in the amount of $2.923.20
which is the owner's pro rata share of the installation of the sanitary
sewer line and facility. said lien shall provide that it may be paid
in ten equal annual payments in the office of the City Clerk' with
interest at the rate of at per annum from the date of the lien until
paid and in case of default in the payment of said minimum annual
payments, together with the interest thereon, that the city may take
immediate steps to enforce said lien by foreclosure or other
proceedings. Said lien shall also provide that if the city is required
to enforce the collection thereof by foreclosure or other proceedings,
that tho Ownar shall be responsible for the payment,of legal fees and
all costs of said proceedings.
..... .' I. ~
2. The Owner by this Agreement specifically grants unto the City
of Clearwater a lien in the amount set forth in Paragraph 1 above,
which is the Owner 1 s pro rata share for the installation of the
sanitary sewer line and. facility against the above described real
,property and waives all requirements for and entitlement to the conduct
of and notice of any public hearing by the city of Clearwater for a
special improvement assessment, against their property for the
installation of said sanitary sewer line and facility. The Owner
further agrees upon the request of the City to execute all .additional
instruments, if any, which may be required to formally grant unto the
city a lien against their described real property.
3. The city agrees to permit the Owner upon the completion of
said installation to connect to the sanitary sewer line under the same
conditions as other owners are permitt~d to do so.
4. 'This agreement shall be binding upon the heirs, administra-
tors, personal, representatives, successors and assigns of the parties
hereto and a copy thereof may be immediately recorded in the Public
Records of Pinellas County, Florida, by the city so, as to serve as
notice thereof to all other persons.
IN WITNESS WHEREOF, the parties hereto have caused these presents
to be executed on the date first above written.
~d 10, - ~.~
~~
Te r r{' Q.... D; Ie. ()
Witness Printed Signature
~ A. fYj~ ~_
Robert s. McClung
1374 Irving Avenue
Clearwater, Florida 34616
W~A~
NE.B S
-/ e yo r; e D i (e 0
Witness Printed Signature
'\\, c..-. \(~'YV.A'v~ I!\.J,,--r -- l' j ~
MargA~ot M. McClung (~
1374 Irving Avenue (S
Clearwater, Florida 34616
STATE OF FLORIDA
COUNTY OF PINELL~S
The foregoing instrument was acknowledged before me this $~ay
of /()tc.-..',,-/~<- , 19 9..3 by Robert s. McClunq and Marqaret M. McClunq I HIS
WIFE, who is- personally known to me G-:t= who- has'
prod\1eed a-s-identifi-ea-t;-i:on and who ( ) did ('"tdid
not take an oath.
t:-;!r:v~. ;r>. ::-:~~ .! ~.~',:,~,
r.~.t "':: r- ." -:...:~ .' '~'f:'! ".\ 'l -;, ~r:~4
Deborah Beauchamp " ' , ,.' '.'.' ... ':,
Type/print/stamp name of acknowledger
Notary Public AA 757009
Title or rank, and Serinl NO., if any
.
.~ ,
"
Countersigned:
CITY ,OF CLEARWATER, FLORIDA
Rita Garvey
Mayor-Commissioner
By:
Elizabeth M. Deptula
Interim city Manager
ATTEST:
Approved as to form
and correctness:
. M.A. Galbraith, Jr.
city Attorney ,
Page 3 of Agreement between the CITY OF CLEARWATER, FLORIDA, and
Robert S. McClunq and Margaret M. McClunQ~ HIS WIFE bearing the date of
, 1993 regarding sanitary sewer for Lot ~,
Emerald Hill Estates. '
Cynthia E. Goudeau
City Clerk
STATE OF FLORIDA )
COUNTY OF PINEL LAS )
BEFORE ME, the undersigned, personally appeared Rita Garvey, the
Mayor~commissioner of ,the city of Clearwater, Florida, to me well known
to be the person who executed the foregoing instrument and acknowledged
the execution thereof to be her free act and deed for the use and
purposes herein set forth.
WITNESS my hand and official seal this
day of
19
Notary pUblic
Print/Type Name:
My Commission Expires:
(include commission No.
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Elizabeth M.
Deptula, the Interim City Manager of the City of Clearwater, Florida,
to me well known to be the person who executed the foregoing instrument
and acknowledged the execution thereof to be his free act and deed for
the use and purposes herein,set forth.
WITNESS my hand and official seal this
day of
19
Notary,Public
Print/type name':
My Commission Expires:
(include Commission No.
"
. "
.i..
, l
f> '. ~
A G R E E MEN T
) '(.
j'
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, " " "').',
l THIS AGREEMENT, made and entered into this day of
, 19 , by and between Linda C. Jakobsen of 1360
Irvin~ Avenue,. clearwater, Florida 34616, hereinafter referred to as
"Owner," and the CITY OF CLEARWATER, FLORIDA, a municipal corporation,
hereinafter referred to as "cityj"
WIT N E SSE T H :
WHEREAS, the Owner presently owns' the real, property described
herein, and has requested that the city install a sanitary sewer line
and facility to make sanitary sewer service available to serve the
property and that the Owner be permitted to tap into the sanitary sewer
line upon installation; and . ,
" !
WHEREAS, the Owner is agreeable to have the city of Clearwater
complete said'special improvement and upon completion thereof to have
the city immediately file a lien against the property in the amount of
their pro rata share of the cost of installation of the sanitary sewer
line and facility; and
WHEREAS, the City is willing to' install the sanitary sewer line
and facility to serve the property under certain conditions;
NOW, THEREFORE, in consideration of the foregoing premises and
other good and,valuable considerations, the parties hereto agree as
follows:
. 1. The Owner agrees that the city may immediately commence and
complete the installation of a sanitary sewer line and facility to
serve the real property owned by them, legally described as follows:
Lot,~, Emerald Hill Estates according to.
the map or plat thereof as recorded in Plat
Book 46 I page 18 I Public Records of
Pinellas county, Florida.
Known as: 1360 Irving Avenue
Clearwater, Florida 34616
and that upon completion of said work that the city may immediately
file a lien against the real property in the amount of $2~923.20
which is the Owner's pro rata share of the installation of the sanitary
sewer line and facility. said lien shall provide that it may be paid
in ten equal annual payments in the office of the city Clerk with
interest at the rate of 8% per annum from the date of the lien until
paid and in case of default in the payment of said minimum annual
payments, together with the interest thereon, that the city may take
immediate steps to enforce said lien by foreclosure or other
proceedings. said lien shall also provide that if the city is required
to enforce the collection thereof by foreclosure or other proceedings,
that the Owner shall be responsible for the payment of legal fees and
all costs of said proceedings.
'.
It
,
I, . I
2. The Owner by, this Agreement specifically grants unto the city
of Clearwater a lien in the amount set forth in Paragraph l' above,
,which is' the Owner I s pro rata share for the installation of the
sanitary sewer line and facility against the above described real
property and waives all requirements for and entitlement to the conduct
'of and notice of any public hearing by the city of Clearwater for a'
special improvement assessment against their property for the
installation of said, sanitary sewer line and facility. The Owner
further agrees upon the request 'of the city to execute all additional
instruments, if any, which may be required to formally grant unto the
city a lien against their described real property.
3. The city agrees to permit the Owner upon the completion of
said installation to connect to the sanitary sewer line under the same
'conditions as other owners are permitted to do so.
4. This agreement shall be binding upon the heirs, administra-
tors, personal representatives, successors and assigns of the parties
hereto and a copy thereof may be immediately recorded in the Public
Records of Pinel'las County, Florida, by the city so as to serve as
notice thereof to all other persons.
IN WITNESS WHEREOF, the parties hereto have caused these presents
to be executed on the date first above written.
, ~C) -1~ 62e.e-e..e.e-rr-
WITNESS '
v'LC/1 ~C/TOcAJfA.,'G-
Wit~ess Printed Signature
#';2, A n-./~~j.
, LLWda c. J~n '
. 1360 Irving Avenue
Clearwater, Florida 34616
'I
'--;-;7a0//!r ~~/~
WITNESS
fJ7 )J /l /... c 1/) t3' /JJ /J ~ L (./ w'tE
Witness Printed Signature
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoin2! in~trument was acknowledged before me this .;:;~. day
of Not.! . , 19..2:.3..- by Linda C. Jakobsen, who ,is personally known to
me or who has produced as identification and who
( )did (~did not take an oath.
State of: ' ' 11-1.1;.-1 "3 ~'
COunty of: kn wladgod bofore mo thla -."
, TheFolegolng\llslJtJmoolW3nc 0 be or who hB!l pfodllctrt
. .",c~"r''''~I~hO Is p'erson~l~n k~OW~'~(dld nol)' an o. S . ! . t~~Yf"
. '" a:..;. 14 ~ D.S Idenn ell 0 I 1<pta ure
~/ c,~;.... 1~:~t"~WI 01)' t: t1 1" C/
~1'.D. / IV'; '41 /'
' ~\,,\\"lllllltllll.
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'""..!.. . .. ","
~~jr- .
erson ,-a ing acknowledgment
d€"K'R'( G, ~uRr
Type/print/stamp name of acknowledger
AI ~ /)<J r .;
Title or r~nk, and Serial No., if any
" ,
,
,
, I
:~ ~ j' ....
"
Countersigned:
CITY OF CLEARWATER, FLORIDA
'Rita Garvey
, . Mayor-commissioner
By:
Elizabeth M. Deptula
Interim ,city Manager
ATTEST:
Approved as to form
and correctness:
M.A. Galbraith, Jr.
city Attorney
Page 3 of Agreement between the CITY OF CLEARWATER, FLORIDA, and
Linda C. Jakobsen bearing the date of 1993
'regarding sanitary sewer .for Lot~, Emerald Hill Estates.
cynthia E. Goudeau
Ci ty , Cler}:
STATE OF FLORIDA )
COUNTY OF PINELLAS ')
,
BEFORE ME, the undersigned, personally appeared Rita Garvey, the
Mayor-Commissioner of the city of Clearwater, Florida, to me well known
to be the person who executed the foregoing instrument and acknowledged
the execution thereof to be her free act and deed for the use and
purpose~ herein set forth.. '
WITNESS my hand and official seal this
day of
19
Notary PUblic
Print/TYP~ Name:
My Commission Expires:
(include Commission No.
STATE OF FLORIDA )'
COUNTY OF PINELLAS' )
'BEFORE ME, the undersigned, personally appeared Elizabeth M.
Deptula, the Interim city Manager of the city of, Clearwater, Florid~,
to me well known to be the person who executed the foregoing instrument
and acknowledged the execution thereof to be his free act and deed for'
the use and purposes herein. set forth.
WITNESS my hand and official seal this
day of
19
Notary PUblic
Print/type name:
My commission Expires: .
(include commission No.
/,
, ,
,
I,
,
A G R E E M E N T )~.
THIS ~GREEMENT, made and entered into this day of
, 19 , by and between Karen L. Wulf of 1356
Irving Avenue, Clearwater, Florida 34616, hereinafter referred to as
"Owner, II and the CITY OF CLEARWATER, FLORIDA, a municipal corporation,
hereinafter, referred to as "city j ~I
WIT N E SSE T H :
WHEREAS, the Owner presently owns the real property described
herein, and has requested that the city install a sanitary sewer line
and facility to make sanitary sewer service available to serve the'
property and that the Owner be permitted to tap into the sanitary sewer
line upon installation; and '
WHEREAS, the, Owner is agreeable to. have the city of Clearwater
complete said special improvement and upon completion thereof to have
the city 'immediately file a lien against the property in the amount of
their pro,rata share of,the cost of installation of the sanitary sewer
line and facility; and
WHEREAS, the city is willing to install the sanitary sewer line
and facility to serve the property under certain conditions;
NOW; THEREFORE, in consideration of the foregoing premises and
other good and valuable considerations, the parties hereto agree as
follows:
1. The Owner agrees that the city may immediately commence and
complete the installation of a sanitary sewer line and facility to
serve the real property owned by them, legally described as follows:
Lot -Ll-, Emerald Hill Estates according to '
the map or plat thereof as recorded in Plat
Book 46, page 18, Public Records of
pinellas county, Florida.
Known as: 1356 Irvinq Avenue
Clearwater, Florida 34616
and tha't upon completion of said work that the city may immediately
file a lien against the real property in the amount of ~2 ~ 923.20
which ~s the Owner's pro rata share of the installation of the sanitary
sewer line and facility. Said lien shall provide that it may be paid
in ten equal annual payments in the office of the City Clerk w,ith
interest at the rate of 8% per 'annum from the date of the lien until
paid and in case of default in the payment of said minimum annual
payments, together with the interest thereon, that the city may take
immediate steps to enforce said lien by foreclosure or other
proceedings. Said lien shall also pr.ovide that if the City is required
to enforce the collection thereof by foreclosure or other proceedings,
that the Owner shall be responsible for the payment of legal fees and
all costs of said proceedings.
. ,
,l "t,
2.' The Owner by this Agreement specifically grants unto the city
of Clearwatei a lien in the amount set forth in paiagraph 1 above,
which'is the Owner I s pro rata share for the installation of the
sanitary sewer line and facility' against the above described real
property and waives all requirements for, and entitlement to the conduct
of and notice of any public hearing by the city of Clearwater for a
special improvement assessment against their property for the
installation of said sanitary sewer line and facility. The Owner
further agrees upon the request of the city to execute all additional
instruments, if any, which may be required to formally grant unto the
city a lien against their described real property.
3. The city agrees to permit the Owner upon the completion of
said installation to connect to the sanitary sewer line under the same
conditions as other owners are permitted to do so.
4. This agreement shall be binding upon the heirs, administra-
tors, personal representatives, successors and assigns of the parties
hereto and a copy thereof may be immediately recorded in the Public
Records of Pinellas 'County, Florida, by the city, so as to, serve as
notice thereof to'all other persons.
IN WITNESS WHEREOF, the parties hereto have caused these presents
to be executed on the date ~irst above written.
Qj~rlJL~dlc0J .
WITNESS . I ~
'J /
c.. V f\J n.hPr :J C, PlLte v1
Witness Printed Signature J
'Karen L. Wulf,
1356 Irving Avenue
Clearwater, Florida 34616
v QJl ('~ q '? Ll Q()lL~~
WITNESS -
~ E ~\, F S :R1J('~Ie.t.LI~L
Witness Printed Signature
STATE OF FLORIDA
, COUNTY OF PINELLAS
The foregoiD9 instrument ~as acknowledged before me this ~~ay
of ~ )0/ , 19~1.~ by Karen L. p~~lf, who. is P7r~ona~ly known to me <?r
who has produced Lv Y.I a ,- S/) ~l')'-) (~)s.Qt.s ~dent~f~cat~on and who' ( ) d~d
~did not:., take an oath. ,
, rl J .':' .-;-~\. l~~~
~ie of ,~rson taking acknowledgment
~"I v.-J11..\-'\ \'i- ) C(P1tL'~Y
Type/print/stam~o~~~aBts~~~~~~r~ger
NY COMHISSrON EXP. AUG. 1.1994
, GOHDEn TlIRU GENeRAL It/s. UNO.
'ritle or rank, and serial No., if Ll.ry
"
. .
, ,
, ,
"
;. .1'. .: ~~ '. .,:
Countersigned:
CITY OF CLEARWATER, FLORIDA
Rita Garvey
,Mayor~Commissioner
By:,
Elizabeth M. Deptula
Interim city Manager
ATTEST:
Approved as to form
and correctness:
cynthia E. Goudeau
city Clerk
M.A. Galbraith, Jr.
city Attorney'
Page 3 of Agreement between the CITY OF CLEARWATER, FLORIDA, and,
Karen L'. wulf bearing the date of ' 1.993 regarding
sanitary sewer for Lot '-2!-, Emerald Hill Estates.
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Rita Garvey, the
Mayor-commissioner of the city of Clear~ater, Florida, to me well known
to be the person who executed the foregoing instrument and acknowledged
the execution thereof to be her free, act and deed for the use and
purp~ses herein set forth.
WITNESS my hand and official seal this
day of
19
Notary Public
print/Type Name:
My Commission Expires:
(include Commission No.
STATE OF FLORIDA )
COUNTY OF PINELLAS ),
BEFORE ME" the. undersigned, personally appeared Elizabeth M.
Deptula, ,the Interim city Manager of the city of Clearwater, Florida,
to ,me well known to be the person who executed the foregoing instrument
and acknowledged the execution thereof to be his free act and deed for
the use and purposes herein set forth.
WITNESS my hand and official seal this-
day'of
19
Notary Public
print/type name:
My Commission Expires:
(include Commission No.
, ,
L,
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A G R E E MEN T
I Cf.
;
I .
THIa AGREEMENT, made and entered into this day of
, 19 , by and between Gerard J. Bastarache and
l\lveta M. Bastarache his wife of 1350 :rrvinq :Avenue, Clearwater,
Florida 34616, hereinafter referred to as "owner,1I and the CITY OF
CLEARWATER, FLORIDA, a municipal corporation, hereinafter referred to
as "City;"
WIT N E S a E T H :
WHEREAS, the Owner presently owns the real property described
herein, and has requested that the city install a sanitary sewer line
'and facility to make sanitary sewer service available to serve the
,property and that the Owner be permitted to tap into the sanitary sewer
line upon installation; and
WHEREAS, the Owner is agreeable to hav~ 'the city of Clearwater
complete said special improvement and upon completion thereof to have
the city immediately file a lien against the property in the amount of
their pro rata share of the cost of installation of the sanitary sewer
line and facility; and '
WHEREAS, the city is willing to install ,the sanitary sewer line
and facility to serve the property under certain conditions;
NOW, THEREFORE, in consideration of the foregoing premises and
other good and valuable considerations, the parties hereto agree as,
follows:
1. The Owner agrees that the City may immediately commence and
complete the installation of a sanitary sewer line and facility to'
serve the real property owned by them, legally described as follows:'
Lot~, Emerald Hill Estates according to
the map or plat thereof as recorded in Plat
Book 46, page 18, Public Records of
pinellas County, Florida.. '
Known as: 1350 Irving Avenue
clearwater, Florida 34616
and that upon completion of said work that the city 'may immediately
file a lien against the real property in the amount of $2.923.20
which is the Owner's pro rata share of the installation of the sanitary
sewer line and facility. Said lien shall provide that it may be paid
in ten equal annual payments in the office of the city Clerk with
interest at the rate of 8% per annum from the date of the lien until
paid and in cnse of default in the payment of said minimum annual
payments, together with the interest thereon, that the ,city may take
immediate steps to enforce said licn by foreclosure or other
proceedings. Said lien shall also provide th~t if the city is required
to enforce the collection thereof by foreclosure or other proceedings,
that .the Owner shall be responsible for the payment o~ legal fees and
all costs of said proceedings.
...
2. The Owner by this Agreement specifically grants unto the city
of Clearwater a lien in the amount set forth, in Paragraph 1. above,
which is the Owner I s pro rata share for the installation of the
sanitary sewe.r line and facility against the. above described real'
property and waives all requirements for and entitlement to the conduct
of and notice of any pUblic hearing'by the city of Clearwater for a
special improvement assessment against their property, for the,
installation of said sanitary sewer line and facility. The Owner
further agrees upon the request of the city to execute all additional
instruments, if any, 'which may be required to formally grant unto the
city a lien against their 'described real property.
3. The city agrees to permit the Owner upon the completion of
said installation to connect to the sanitary sewer line under the same
conditions as other owners are permitted to do so.
4. This agreement shall be binding upon the heirs, administra-
tors, personal representatives, successors and assigns of the parties
hereto and a copy thereof may be immediately recorded in the public
Records of pinellas County, Florida, by the city ,so as to serve as
notice thereof to all other persons.
IN WITNESS WHEREOF, the parties hereto have caused these presents
to be executed' on the date first above written.
~ u,_~/ 4aL:-L
~ Gerard J Bastarache
1350 Irving Avenue
Clearwater, Florida 34616
~(1~t::.r i'-~~~'--
WITNESS
Xa.ret- ~\DL~
Witness Printed Signature
(V~JJ-:L& 10=3
WITNE~S ,( .
c.ffA-I'LLotrcf V [. l"lrv....<E:j
Witness Printed Signature
'/;A -4 ___ r
c.c: .FZr~ -zt=, 7?? ~ ~~ ;tc:e~1J-e)
Alveta M. Bastarache '
1350 Irving Avenue
Cloarwater, Florida 34616
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing lnstrument was acknowledged before me this ~~day
of '~O\J , 19~ by Gerard J. Bastarache and Alveta M. Bastarache.
HIS WIFE, who is personallY known to me. or who has
produced as identificatio and who ( )did ( )did
not take an oath.
r
of acknowledgcr
'K:;'~'ij"'. DONALD J~ MAll.LET !
I.t .... ltt~ MY COMMlSSlmu cc 313m
~L%t:\}9 EXPIFlES; S6Dlem,* 8, IlI91
~kf:~ !ondId lllIIl Hall/y P\IbI~11
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Countersigned:
CITY OF CLEARWATER, FLORIDA
Ri ta Gar,vey
Mayor-commissioner
By:
Elizabeth M. Deptula
Interim city Manager
, ,
ATTEST:
Approved as to form
and correctness:
cynthia E. Goudeau
city Clerk
M.A. Galbraith, Jr.
city Attorney
Page 3 of Agreement between the CITY OF CLEARWATER, FLORIDA, and
Gerard J. Bastarache and Alveta M. Bastarache. HIS WIFE bearing the
date of 1993 regarding sanitary sewer for Lot
. ,~, Emerald Hill Estates.
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Rita Garvey, the
Mayor-Commissioner of the city, of Clearwater, Florida, to me well known
to be the person who executed the foregoing instrument and acknowledged
the ,execution thereof to be her free 'act and deed for the use and
purposes herein set fort~.
WITNESS my hand and official seal this
day of
19"
Notary public
print/Type Name:
My Commission Expires:
, (include Commission No.
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Elizabeth M.
Deptula, the Interim city Manager of the city of clearwa~er, Florida,
to me well known to be the person who executed the foregoing instrument
and acknowledged the execution thereof to be his free act and deed for
the use and p~rposes herein set forth. '
WITNESS my hand and official seal this
day of
19
Notary PUblic
pr i nt I type name:
, ,
My commission Expires:
(include commission No.
,
, ,
A G R EE M EN T
~().
THIS AGREEMENT, made and entered into this day of
, 19 ., by and between Keith C. Knudsen and Donna
J. Knudsen, his wife of 1344 rrvinq Avenue, Clearwater, Florida
34616, hereinafter referred to as "owner, II and the CITY OF CLEARWATER,
FLORIDA, a municipal corporation, hereinafter referred to as "city;"
WIT N E SSE T H :
WHEREAS, the Owner presently owns the real property described
herein, and has requested that the city install a sanitary sewer line
and facility to make sanitary sewer service available to serve the
property and that the Owner be permitted to tap into the sanitary sewer
line upon installation; and
WHEREAS, the Owner is agreeable to have the city of Clearwater
complete said special improvement and upon completion thereof to have
the City immediately file a lien against the property in the amount of
their pro rata share of the cost of installation of the sanitary sewer
line and facility; and, . , ,
WHEREAS, the city is willing to install the sanitary sewer line,
'and facility to serve the property under certain conditions;
NOW, THEREFORE, in consideration of the foregoing premises and
other good and valuable considerations, the parties hereto agree as
follows:
1. The Owner agrees that the City may immediately commence and
complete the installation of a sanitary sewer line and facility to
serve the real property owned by them, legally described as follows:
Lot -11-, Emerald Hill Estates according to
the map or plat thereof as recorded in Plat
Book 46, page 18, Public Records of
pinellas Co~nty, Florida.
Known as:
1344 Irving Avenue
Clearwater, Florida 34616
and that upon completion of said work that the City may immediately
file a lien against the real property in the amount of $2,923.20
which is the Owner's pro rata share of the installation of the sanitary
sewer line and facility. Said lien shall provide that it may be paid
in ten equal annual payments in the office of the City Clerk with
interest at the rate of 8% per annum from the date of the lien until
paid and in case, of default in the payment of said minimum annual
payments, together with the interest thereon, that the city may take
immediate steps to enforce said lien by foreclosure or other
proceedings. Said lien shall also provide that if the'City is required
to enforce the collection thereof by foreclosure or other proceedings,
that the Owner shall be responsible for the payment of legal fees,and
all costs of said proceedings.
, '
"
,"
,
"
2. The Owner by this Agreement specifically qrants unto the city
of Clearwater a lien in the amount set forth in Paragraph 1 above,
which ,is the Owner I s pro rata share for the ins,tall'ation of the
sani tary sewer line and facility ,against the above described real
property and waives all requirements for and entitlement to the conduct
of and notice of any pUblic hearing by the city of Clearwater for a
special improvement assessment against their property for the
installation of said sanitary sewer line and facility. The Owner
further agrees upon the request of the City to execute all additional
instruments, if any, which may be required to formally grant unto the
City a lien against 'their described real property.
c '
3. The city agrees to permit the Owner upon the completion of
said installation to connect to the sanitary sewer line under the same
conditions as other owners are permitted to do so.
4. This agreement shall be binding upon the heirs, administra-
tors, personal representatives, successors and assigns of the parties
hereto and a copy thereof may be immediately recorded in the Public
Records of Pinellas County, Florida, by the City so as to serve as
notice thereof to all 'other persons.
to
IN WITNESS WHEREOF, the parties hereto have caused these presents
be executed on the date first above written.
~(~ C' ~l<-<ok,--
Keith C. Ki1 dscn ' .
1344 Irv1ng Avenue
, Clearwater, Florida 34616
.~~:-1rJ.~~(J
WITNESS
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L e. .;, l. ~ rr:.. 'J? A 1\1S A- ~
Witness Printed signat re
)1_/, ;' 3 '
C</,;, /.1<1 /. j ./ h,... /
"rITNESS j ).-,
i/ ,.
J ()
udsen
1344 I n Avenue
Clearwater, Florida
34616
.t
STATE OF FLORIDA
COUNTY OF PINELLAS
reI '
The foregoing instrument was acknowledged before me this j --day
of '!k~t.ll'b~ , 19.12-. by Keith C. Knudsen and Donna J. Knudsen, HIS,
WIFE, ,who is personally known to me Qr wh..... -h.as
produced as identification and who <, )did ( )did
not take an oath.
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Signature of person taking acknowledgment
name of acknowledger
Title or rank, and Serial No., if any
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Countersigned:
CITY OF CLEARWATER, FLORIDA
Rita Garvey ,
Mayor-commissio~er
,8y:
Elizabeth M.,Deptula
Interim city Manager
ATTEST:
Approved as to form
and correctness:
cynthia E. Goudeau .
City Clerk
M.A. Galbraith~ Jr.
city ~ttorney
Page 3 of Agreement between the CITY OF CLEARWATER, FLORIDA~ and ,
Keith C. Knudsen and Donna J. Knudsenl HIS WIFE bearing the date,of
, 1993 regarding sanitary sewer. for Lot ~,
c Emerald Hill Estates.
STATE OF FLORIDA )
COUNTY OF PINELLAS )
'~BEFORE ME, the und~rsigned, personally appeared Rita Garvey; the
Mayor-Commissioner of the city of Clearwater, Florida, 'to me well known
to be the person who executed the foregoing instrument and acknowledged
. the execution thereof to be her free act and deed for the use' and
purposes herein set forth.
WITNESS my hand and official seal this
, day of
19
Notary Public
pr int/Type Name:
My commission Expires:
(include Commission No.
,
, STATE OF FLORIDA ) ,
COUNTY OF PINELLAS )
I 'BEFORE ME, the undersigned, personally. appeared Elizabeth M.
Deptula, the Interim city Manager of the city of Clearwater, Florida,
to me well known to be the person who executed the foregoing instrument
and acknowledged the execution thereof to be his free act and deed for
the use a~d purposes herein set forth.
WITNESS my hand and official seal this
day of
19
Notary Public
Print/type name:
My Commiss{on Expires:
,( include commission No.
"
\ r "
~1.
, .
E AS E HEN T
FOR AND IN CONSIDERATION of the sum of One Dollar ($1.00) cash in hand
paid to it, the receipt of which is hereby acknowledged, and the benefits to
'be derived therefrom,
ALPHA & OMEGA, INC.,
a Florida corporation Not For Profit
1601 South Evergreen Avenue
Clearwater, Florida 34616-1241
does hereby grant and convey to the CITY OF CLEARWATER, FLORIDA, an easement
over, under and across the following described land, lying and being situate
in the county of Pinellas, state of Florida, to wit:
Commence at the Southwest corner of the Northwest 1/4 of section
10, Township 29 south, Range lS East; thence N 00010'04" East,
along the West line of said section 10, lS7.0 feet; thence S 890
32'20" East, 30.0 feet; thence S 00010'04" West, 41.77 feet, to '
a the POINT OF BEGINNING; thence S 04044'17" East, 62.11 feet, 'to
a point of curvature of a curve to the left; thence along the arc
of said curve 23.13 feet, having a radius of 40.00 feet, a chord
, bearing of S 21018'23" East, and a chord length of 22.81 feet;
thence N 4S018'S2" West, 5.28 feet, to a point on a curve to the
'left; thence along the arc of said curve 31.06 feet, having a
radius of 40.00 feet, a chord bearing of S 67017'45" East, and a
chord length of 30.28 feet; thence S 89032'20" East, 4.76 feet;
thence S 001110'04" West, 2.00 feet, to the Southeast corner of Lot
6, Block E, REVISED MAP OF JURGENS ADDITION TO CLEARWATER, as
'recorded in Plat Book 4, Page 17, of the Public Records of Pinellas
county, Florida; thence along the arc of a curve to the right, 62.09
feet, having a radius of SS.82 feet, a chord bearing of N 57021'03"
West, and a chord length of 58.94 feet; thence N'00010'04" East,'
GS.33 feet to the POINT OF BEGINNING.
Containing 372.20 Square Feet.
This easement is for utilities installation and maintenance. If the
grantee should at any time cease to use the easement herein granted, for
purposes as expressed herein, all real property rights and interests herein
granted shall cease and revert to the grantor.
, '
The CITY OF CLEARWATER, FLORIDA,' shall have the right to enter upon the
above described premises and to construct, install and maintain thereon a
utility signal pole and to inspect and alter such utility signal pole from
time to time. '
"
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~N W~TNESS WHEREOF, the party hereto has ,caused these' pres~nts to be
duly executed by its proper officers thereunto authorized this :)3 'day of
A\' . --
;J) ~... ;, .......~[ "'.l , 19 ~ .
Signed, sealed and delivered
in the presence of:
(t~n 11-tb~)
WITNESS
By:
ALPHA & OMEGA, ~NC.
".} , ')
L,'~~'nl ~L . I
Samuel Cole, Pres1dent
, 160~ South Evergreen Av.
Clearwater, Fl. 34616-1241
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,Witness' Printed signature
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Wi?NS;S .1'~~'D' (.'
~V,'L /~ "1'1+ LoJ~h
Witness' Printed signature
C-c-t~.l'- '
Attest:
LJ ,.L .. +- /") , ,,~ L' J. ~ .
/~ ~~"-<../ . ,~, ,
Hubert ~ucker, secretary
1601 South Evergreen AV.
Clearwater, Fl. '34616-1241
(CORPORATE SEAL)
STATE OF FLORIDA )
.0
COUNTY OF IIfi/e1-LII-:::> )
. D 'rhe foregoing ~strument \'laS acknowledgaJ befor~ me thi.s ,;;J '3 day
,of . 'mqm.;c:::e " 197':3 by Samuel Cole, President of Alpha & Omega, Inc.,
a Florida Corporation Not For Profit, on behalf of the, corporation. He is
.personally known to me or has produced . as
~dentification.
I /
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(d4,!.I ,,~i,/ ~'~'L/'~ ~.~~?--
sign~~ure pf, ~erson taking acknowledgmen~
, ;lOtI!rv Public, :ifare 01 ;IOlllla
"My r;nmm, Ex Oct, ~3, t~94 ' '
77 I ~nd~~"rU j1 (Il R llit>\ , r~~/ ,( ,
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Title or 'rank, and serial No.,
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R vised ,Map Of ,
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0 rgens
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. PALMETTO ST. 1l01E: nli~ I~' nal II 51lrvQ)t
" s~ COR 'NW ;/'1 ~c 10-20-15
II/IE [lIRECllON Ol5iAlICE
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(~1 40,00 3106 30,111 S6"'17~~
C2 55.82' 62,0<)' SIUl>\' 1/57"2S'():iVw
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item 1#
Clcmwatcr City Commission
: Agenda Cover Memorandum
Heetlng Date:
'd~
SUBJECT:
NEW CITY HALL PROJECT
RECOMMENDATION/MOTION:
Consider information relating to a property agreement with Calvary Baptist Church,
the Design Criteria Package for use by prospective Design-Build Firms, the short-
listing of Design-Build Firms to four final candidates, and an itemized summary
of all 'costs associated with the project, and direct staff as to the Church
property matter, approve the Design criteria Package and approve the short-listing
of Design-Build Firms
[] and that the appropriate officials be authorized to execute some.
BACKGROUND: The Project Management Consultant, Donnell and Associates, has prepared Design Criteria Packages
(conceptual specificationsl which will form the basis of much effort on the part of the Design-Build Firms which will be
selected as final candidates for the project. Since the" B-1" configuration has been selected as the City Commission's choice
and involves a significant land-parking agreement between the City of Clearwater and Calvary Baptist Church, it is necessary
that this agreement be finalized before delivery of the Design Criteria Packages to the Design-Build Firms, The consideration
of the status of the City-Church negotiations will determine Commission direction to staff and Project Management
Consultant regarding further activities and the pursuant of the "B-1" concept project. Commission is to also inform the
Project Management ~onsultant of its review of the Design Criteria Package.
A selection committee made-up of City staff and the Project Management Consultant received Qualification packages from
nineteen (19) design-build firms in November, 1992, Each firm has been carefully considered by the Selection Committeo
and a short list of four final candidates has been prepared. A report of tho Committee's activities is attached hereto, the
four firms. in,alphabetical order. are: .
o
Brasfield and Gorrie/HKS
(Orlando) (Tampa)
Brown & Root/Reefe Yamada
1St. Petersburg) (Tampa)
Contex GSW/Spillis Candela
(Orlando) (Miami)
The Haskell Company
(Jacksonville I
o
o
o
Total
COIllIIilision Action:
o Approved
o Approved W/condltions
o Dcnl cd
o Continued to:
Reviewed by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS.
ACH
Other
N/A
N/A
N/A
N/A
'Y)c;..;4
Originating Copt:
City Manager's Office
Costs:
User Copt:
City Manager's Office
Current FIscat Yr,
SlOni ttcd by:
A-76I'
C HIl'hager
Advertised:
Date:
Paper:
o Not ReCl,ul red
Affected Parties
o Notified
o Not Rcqul red
FU'lding Source:
o Clip! to\ Irrp.
o Operating
o Other
At tllchmcnt:l:
cOIlIni t tee Act; vi ty ~eport
o NOlie
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Appropriation Code:
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01-26-199:4 0314SA1 FRCl1 ro-.f.ELL CCN3. It-C.
TO
4626'Tc:'G ,P .133
Deslp . Build Submissions'
Analysis Report
CiQ' of Clean,.atct"
New CUy Hall Project
26 JanuRry 1994
, Sheet No.2
Introduction
As part of its contracted project management consulting services. Donnell Consultants ,
Incorporated/Rowe Arcbitects (DCIIRA) is to chair a Selection Committee to roview and
analyze submissions from those fimls responding to the City's advertisements for
designlbuild firms. With the submission of this report. DCIIRA has completed this task.
I
Submissions
The City initiBlly, received a total of nineteen (19) submissions from designJbuild fi~s in ,
November 1992. The process experienced a hiatus until September 1993. whereupon a11
, finns were contacted by the City to confirm their continued interest in this project. This
res~ted in a final listing of sixteen (16) firms. .
AnnlysislReyiew
In its original proposal call, the City outlined certain criteria that would be used to
evaluate designlbuild submissions. These were incorporated into an evaluation form'
along with supplementary criteria developed by DCIIRA and, in consultation with the
City's Selection' Committee, prepared weighting and rating points to be a'isigned to each
criterion. A copy of the evaluation form is attached to this report. The Selection
Conunittee (comprising Stewart Donnell and Denn Rowe of DCI/RA. and City
representatives Kathy Rice. William Baker, William Baird and Victor Chodora) met in
December 1993 and Janumy 1994 and reviewed all 16 submissions against the criteria. A
short-list, repre~enting a Selec~on Committee consensus. emerged after computation of
criteria points.
Result:s
Four firms scored above 200 points, six ranged between 153 and 196 points and the
remaining six finns ranged between 52 and 146 points. Independent and confidential
quality reference nnd financial checks were made by the Selection Committee ot:l the four
highest Tanked firms. All checked out satisfactorily.
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. 01-:-26-1934 0315m1 'FR01 OO-tB-L COB. It-C.
TO
4626729 P.04
, City of Clent'wnier
Ne\1' City Hall Ptoject
26 January 1994
Sheet 'No. 3
, ,
,
Design - Build Submissions
. ~alY5is Report , '
Recommendations
The Selection Committee now respectfully recommends to the Commis'sioilers the
. following highest ranxed firms for invi~tions to submit designfbuild px:oposals for this : '
City Hall project: - '
Einns
'.
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, Brasfield tuld GonielHKS
(Orlando) (Tampa)
. Brown & Root! R~efe Yamada
(St. Petersburg) (Tnmpa)
Centex GSW/Spiltis Candela
(Orlando) (Miami) .
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The Haskell Compan)'
(Jacksonville)
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Alternntives
, The following ty..o firms are noted for possible inclusion in'the invitation list should, aft~r
re\iew, the Commission wish to substitute or supplement the foregoing: ~ '
Mel1on~S tuart/po AL
(pittsburgh) (Tampa)
Opus South Corporation
, (Tampa)
, "
Rernainde(
, ;,
The following firms ~omprise the balance of submissions received: ~
Architectural Concepts/W.O. Mills Inc.
"
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Barger Interests/Spencer Jonnatti
Biltmore Const.lWalker & Assoc.
Creative Contractors/Hnn'ard Jolly !\.lIlTcet
Fedell}l Const.fWedding & Assoc.
Holder Conse. Co/Reynolds
Smith & Hills Inc. ,
Lescher & Mahoney/Cas Contr. '
Lincoln PropertieslHardin/HOK .
Mudano- Williams'Heosel Phelps
Nelson Const.AVilliam ,Henry
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131-26-1934 031Sll=M FRO'! r.o.ta.L CCNS. rt-C.
TO
46267213 P.05
DCIIRA PROJECT MANAGEMENT CONSULTANTS
CITY OF CLEARWATER, FLORIDA
CITY HAII1.- PROmcr
Design~Build Firm Criteria Evaluation
. Stage I - Short List Selection
Design-Build Finn:
Date:
Score:
Criteria
Professional Services Committee Consensus
S<:oJ'c
WT Rating (WT s RAting) Comments
1) Completion of A 305 8:. SF 255 Forms 1
Mandatory
2) Ability of design & construction entity 4
as compatible for this project
Highly Desirable
3) Successful e"~erlence with municipnl 3
institutional design-build projects
Desirable
4) Past perfonnance on City of Clearwater 2
proj eets
Desirable
5) Ability to meet schedule & budget
requIrements
3
Past Projects
GCIA.E
6) Rccent~ current and projected
workloads
2
G.C.
A,E.
7) Location where design work to be
performed
2
Preferable
8) Financial Capabilities
4
Mandatory
9) Qualifications of Firm, Partners,
Members, key personnel.
3
Fl. Statute, Sections
489.119 (GC)
471.023 (A.E. &
287,055
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81-26-1994 0315(FN FI~l'I OCH'ELL CO,S. IN:.
,TO
4626720 P,Il5
Criteria
Score
WT Ratiog (\Vf x Rating)
Comments
10) Gen. Contr. self-performed work , 2
(beyond Gen. Conditions)
11), Equal opportunity & nffinnalive action 1
, posture'
12) Protection for City ngainst errors &
omissions
3
Min. Professional
Liabilit)' Insurance
$ mH,
13) Special experience or other special 3
qualifications
14)
"
Totol
Criteria Weicht in"
Cr' . R .
,lleMa atmi:
4 .. Exceptionally Important
3.w Very Impo11nnt
2 I:; Importlull
1 ... Minimally Important
1 0 "" Excellent
8 e Very Good
6 ... Good .
4 ... Adequate
2 =- Marginally Acceptable
= Unacceptable
DeVOel, 6193
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, C I T Y 0 F ,'c LEA R W ATE R
. ' Interdepartmental Correspondence
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Mayor and Commissioners ,
. Cynthia E.Goud";'u, ciiy Cle,rk@
Item #22, 1131194 - City Hall Project,
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, Elizabeth Deptula, Intc'rim City Manager,
, William C, Baker, Acting Assistant City Manager '.
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January 27, 1994
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,Bill Baker will bc: having a final n1'eeting . with representatives ,of Calvary Baptist Church "
today at 3:30 p.nl.~ He will provide you with an update regarding the status of those negotiations'
at the meeting on M.onday, January 31;. 1994. ' , ,
Rega~ding the cost estimates re'fercnced' in the agend~ item, D~an Rowe will (iistribute tllOSC
at, the meeting Monday.
If you IUlve any que~tions, please let me kilow. '
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DONNELL CONSULTANTS INCORPORATED,
In o"oolollon YJ.:h ' ,
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. The followIng Is a restatement of the budget provIded to and dIscussed with the City Commissioners
and the !?eputy CIty Manager up to ~nd Including Aug'ust 16. 1993. ' " '
. , Construction Budget (os presented on August 16, 1993 and subsequently approved by City
Commissioners).
1993 $
,
0), New BuildIng Concept B- 1
70.300 gsf building
, '
400 car parkIng garage
UpgradIng above to Institutional quality
. b)' RenovatIons to Existing BU,l1dlng ,
Major RenovatIon Scheme
$6,295,0:0
'$ 1 ,680,0:0
$ 1 ,640,0:0
Total
The fchawlng Items were excluded from the above budget:
. , ,
$1.245.0:0
.. $ 1 0,860,000 ,
I'
8. '
Open office systems. furniture and exIsting fumiture refurbishing.
LandscapIng and IrrigatIon allowance (CIty) .
Professional project management fees and expenses ,
ProfessIonal design fees and expenses (to be Incorporated Into' design/build contract)
Escalation beyond August 1993 (ditto)
Owner's constructIon stage contIngency
Other owner costs (moving. rental of temporary office space. etc,)
FInal move-In costs
Construction materials testIng and Inspections (City)
CIty purchased computers and other office equipment
( .
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2;
3.
4.
5.
6.
7.'
9.
10.
Cot Nonh Dalt Mwr)' HiChway. TlIlllu, Florida 3)509
100 Mwlhon Slted,Suile :200, Tamtu, Florida 33602
, ,
Fu.: (813) 1i71i.:2963 (813) S7S~5074
Fu.: (813) 221,9154 (813) 221.8711
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DONNELL CONSULTANTS INCORPORATED
In o&socfatlon with
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I ,H COR P 0 R ^ TED
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'1.
, hlew Bulld1nOS:
a), 'New Office Building AdditIon (70.c;oo gsf :1:)
, b) Parking Garage (241 :f: cars). plus surface parking upslope
(72:1: cars) and down slope (113:l: cars)
, for 0 total of 426 cars :i:
$7.290.COO '
"
"
$2.1oo.COO
, ,
2. " l1enovatlons: .
0) ExIstIng City Hall B,ulldJng (25,363 gSf)
3. SJtework and Services etC(. ,
a) Pierce street lowering (It required)
b) SerVices and Retention
,c) ,Landscaping (to be provided by City;
$1.615.COO
, $840.COO
$30000J
excluded
, ~ ( "
Total
, $12.145,000
~:" .
,(Note: the foregoing Construction Budget figures Include escalatIon. design and construction
., fees, but exclude all other prolect Bupoet Items os detailed on page one).
The following summary reconciles the Project Budget totol:
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, f. Total above
'II. Open office systems~ furnIture ond exIstIng furniture refufblshl~g
(330 statIons @ $3.334/statlon Including fees)
,
III. Escalation on Item II above
IV, Construction contingency
V. Materials testing and Inspections
VI. ProfessIonal project management (Estimate Includes $225.oco basIc
sel\llcas 1hrough selec110n of DBD
VII: Owner moving. rental of temporary offices costs.
and Owner final move-In costs
$12.145.(00
,$ 1. 1 CO,CCO
$6S.oco
$650,CCO
$70.000
$6OO.COO '
Totol
$ 350,COO
$14.980.000
One North Dale Mabry IliCh\l'lY, Tampl, Florida 33609
100 Madilon S\n:.d. Suite 200. Tampa. Florida 33602
Fu: (813) 878.2963 (U3) 875-&074
Fu: (8]3) 221,9]54 (813) 221.8n1,
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DONNELL CONSULTA(\JTS INCORPORATED
In osscx;lellon with
M'.a~
fPWE AACHITEClS
INCORPORATED
I '
January 20. 1994 '
,
"
Bill Baker. AssIstant CIty Manager
City of Clearwater '
112 South Osceola Avenue '
Post Office Bpx 4748
Clearwater. Florida 33618.4748
Re: New CHy Hall Project
Deslg0 Criteria Package
Bill. we are pleased to transmit to you for your submittal to the Mayor. City CommIssIon. City
" Manager, Deputy CHy Manager and the City BuildIng Committee draft copies of the DesIgn CriterIa
Package. ' ,
To our knowledge and as of this submittal. the City of ClearWater has not fJnallzed theIr legal
, agreement wIth the Calvary Baptist Church for the acquisition of the necessary property south of
PIerce Street for the New OffIce BuildIng Addltton. We hove shown. In the package. the proposed
new property line presently being negotiated. This acquisition needs to be finalized prior to the final
, , publication and release of the DesIgn Criteria Package to the short listed Design Build Teams.
Further. your attentIon Is c~lIed to the fact that certain Appendix Items ore excluded from this
package,
. They ore: City of Clearwater Building standards which we ore In the process of
finalizing from complied InformatIon we have gathered from you and your staff.
Our hope Is that this can be consIdered 0 document that not only applies to thIs
project but 011 future City at Clearwater projects. We will be, transmittIng the draft
of thIs document to you prior to January 27. 1994 for distributIon and approval and
InclusIon In the final publication of the DesIgn CriterIa Package,
, , ,
Other AppendIx Items excluded are: The Site Survey DrawIngs. ExIsting City Hall As-
Buflt Drawlngs. Geo-Technlcal Reports and EnvIronmental Report hove been
excluded from thIs transmittal of the DesIgn Criteria Package because they "are '
what they are". As such. they ore not Items that need' revlew and/or approval.
We encourage the Mayor. City CommissIoners. City Ma'nager. Deputy City Manager. you and your
BuildIng Committee to carefully revIew these documents and eIther forWard your comments t6thls
'office or hove comments ready for the meeting of January 31. at whlch tIme we hope to have the
package Officially approved. '
We look forward to continuIng the Selection and then Implementatfon process of this exciting City of
Clearwater project. .
,~---
Stewart Donnell, FRICS
, 0"0 North Dolo Meb/)'. Sullo 10.10. Tempa, r10rlcle 33609
100 Mod4on Stroot. Sullo 2CXJ, Tempo. Florlde 336020017C4
, ,ro~: 613~77'9166 Pnonu: 813.875-0074
Fm: 813.'21'9lf,4 Phono: 813.:'21-ili11
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Clearwater City Commission
Agenda Cover Memorandum
It em #
HllCt\09 OntC:
'd3.
1/31/1 If
SUBJECT:
Purchase of Three 1994 Ford Crown victoria Sedans
RECOMMENDATION/MOTION:
Award a contract to Carlisle Ford, st. Petersburg, FL, for the purchase of three
1994 Ford Crown victoria 4-door sedans with police package, at a total cost of
$41,367 ($13,789/each), which is the lowest, most responsive and responsible bid
submitted in accordance with specifications; financing to be provided under the
city's master lease-purchase agreement with Security Capital Corporation,
~ and that the appropriate officials be authorized to execute saine.
BACKGROUND: "
This agenda i tern concerns the replacement purchase of three sedans. On
January 18, 1994, an agenda item was submitted for the purchase of three mid-sized
Chevrolet Corsica sedans from Ferman Motor Car Company. In an. effort to
standardize the city's vehicle inventory, staff is recommending the purchase of
Ford Crown Victoria 4-door sedan vehicles. The 10\1 bidder for this vehicle
purchase is Carlisle Ford, st. Petersburg.
Bids were solicited and receiv~d for the purchase of 10 Po1ic~ 4-door vehicles (7
pursuit and 3 sedans). Ferman Motor Car company bid Chevrolet Corsica sedans at
$12 r 342. Fleet Maintenance is recommending standardizing its fleet and purchasing
three additional Ford Crown victoria vehicles at a cost of $13,789 instead of
three Chevrolet Corsica sedans. Standardization diminishes the 'need for
diversified training requirements for the mechanics as well as allows for the
consolidation of vehicle and equipment parts inventory.
sixteen firms did not respond to Bid No. 33-94 for the following reasons: 9 do
, not offer the product, 5 were unable to meet bid specifications, and 2 schedules
did not permit them to bid at this time.
The fallowing 1985 Dodge sedans are being replaced: 1331.130,
1430.13. Vehicle 1331.130 is used by Public '~orks/Transportation
investigate. citizen complaints concerning traffic and parking,
1430.12 and 1430.13 are used by Central Permitting personnel in
inspection activities.
1430.12, and
personnel to
Vehicle Nos.
their' building
Us~r Dept: '
pub.r~~crks/Tronsportation~
~~g-" ~
" 4.706
Current FisenL Yr,
commission Action:
o Approved
o Approved w/eondlt lons
o Denied
o Continued to:
Revicw.ed by:
Legol
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
~
NIA
Origin.1ting Dc-pt:
Gc-nlifj I Scrv i CC-!! (;
W\~\\a"" DolrJWO
Costs: $ 41.367
Totot
,"T
Advc-rtiscd:
,Dote: 11/5/93 & 11/12/93
Paper: Tompo Tribune & P.C,
Review
o Not Rcqui red
^ If cc t t'tJ Purl i Cll
c;] NotifirJO
o Not Requl red
Furding Sourco:
c;] Copi tfll Imp.
o Operot i n9
o Other
Attachments:
U id Tobut at i on/S Id SU:1I1<lry.
Vend~r Llfit & Specl(ications
Approprllllion Code:
'315-94221.564100'590-000
o None
CI ty
o Printed on recycled popel'
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,.' 'The, replacement pu'rchase was approved 'by the city commission, during it~ 1.993/94,
':" budget ,hearing meetiJ).gs' and is 'listed on .the approved vehicle replace,ment l~st as
'published in the 1993/94 bud'get., .'
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I Funding is budgeted in project Motorized Equipment--Lease Purchase" 315-94221-
,"564,~OO-590-000, which has available funds'of $2,390,603.31 aspf JanuarY,25, 1994.
This', lease purchase ,will' be, financed 'under the city's master lease,:"purchase
. "agreement with',' Security capital corp'oration.
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',:"'.,Fis'cal' year '1993/94, budgetary impact will be approximately $4, 706 (principal:"'
:!', "$3,. 687'; interest:' $1,019).'
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!1O J'-9~ orKURV 1210919'
" DllJ rAD
SlilMHSll'l11IsrllT VTilllcr.rrs'
AI.TE1UIATR PUBr. (IItL11m^,. ClAB)
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110 nIP
FEnJL\lI !lOTOR CAR' cd. 'ILA. SHERIFfS AsSOC.
(hVAtLABLE COIITMCT)
TAl IrA, FLORIDA TALLEllhSSEK, nORID"
UlllT TOTAL UIIIT TOTAL
f!llQ! lliQ! PtucK PRICK
11.,\191,00 101,,937,00 1',136.00 ~0,,9'1.00
CArRICK CROI/H VICTORIA
Ho nIP HO BID ,c
12,31,2,00 37.026.00 16,73',00 , 110 DID
COII.&IC.... T"URU!I I'\JJ\SUIT,
: 110 DID 110 DIP,
'CMII.lSU: FOliO, uta.
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ST. PETERS DURO , rt.A.
NrJ. '
DESeR II'TlON
c ,grr.,
UlllT
PRICE
TOTM.
, PRICK
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'I. HErt 4-DOOR runsUlT VlillICtES (""Reli
BUB DEOMI (RIIO),
13,789.00 96,'23,00
CROIIII V I CIOR IA
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110 DIP
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LIInOF.fIUD-BI7.F., t, Doon BROAU
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120 DAYS
120 OAtS
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SlmHARr Of DID :J:J-94
BIDS SOLIOlTElll'
BIDS RECEIVEOI
110 REsrOIlSEI
1I0.DID REsroUSEI
'18
2
12
rLUS SllERll'FS ASSOOlhTlOtl'S hVAJI,hUI.E COllTnhCT.
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SEOl\NS/PURSUI'l' VEHICLES
',DID 33-94
,~ESPONSES:
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Carlisle Ford, Inc.,
St. Petersburg, Florida
TOTAL: See Bid
'Tabulation
Ferman Motor Car Co.
T~mpa, Florida
T01.'AL: See, Bid,
Tabulation
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NO BID RESPONSES:
" Autolease Corp. of Florida,
Jacks~nvill~, Florid~
Do not offer
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Mears Motor' Leasing ,
Orlando, Florida
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Florida Fire & Safety ,Equipment
Clearwater, Flo~id~
Ken Marks Ford
'Clearwater, Florida
Do not offer
Do ,not offer
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NO RESPONSE:
Enterprise ,Rent-a-Car
Tampa, Florida
, '
Do not offer
Arrigo Dodge
West Palm Beach, Florida
Luke Pott~r Dodge
Winter Park, Florida
Crown Pontiac-GMC
'St. Petersburg, Florida
Fred Davls Chevrolet-GEO
Greeri Core Springs, Florida
Unable to meet
sp'eciflcations
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specifications'
Unable to meet
specifications
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Kenyon Dodge/Kenyon Boats
Clearwater~ Florida
Unable to mee't
speciflcatlons
Do not offer
Mike DavIdson Ford
Jacksonville, Florlda
Schedule~il1 not
permit
~yrone louzu ,
St. Petersburg" Florida
Do nol:. offer
Karl 'Flammer Ford
Tarpon sprlngs, Florida
Schedule \'1111 not:
permIt
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Clearwater City Commission
'Agenda Cover Memorandum
~4.
Item it
Meet fng Date:
01/31194
SUBJECT:
Community Outreach start-up -- city Television Production capability
RECOMMENDATION/MOTION:
Approve the Community Outreach st~rt-up Plan
[] and that the approprfate officfats be authorfzed to execute same.
BACKGROUND:
The purpose of community Outreach is to redirect and improve the city's efforts
at informing the public, via cable broadcast media (Attachment 1). To initiate
this process, the Community outreach start-Up recommends that a television
production capability costing $350,000 be acquired' by the city.
Although the use of television is generally accepted by business, education and
government to yield significant communication benefits, tha following factors
influenced this specific recommendation:
1) All city Commission meetings and Community Redevelopment meetings need to be
recorded and broadcast;
2) As of January 7, 1994, seven "broadcast-quality" television production~ had
been requested by Directors and Managers (Attachment 2);
3) Almost none of the city's existing inventory of video equipment is usable
for television production (Attachment 3);
4) contracting our production needs to the private sector would cost more than
acquiring the in-house capability through a five-year installment purchase
(Attachment 4).
A capital improvement project, 315-4717, community outreach Video Equipment,
will be established at mid-year to fund the lease-purchase of thi.s equipment
(Attachment 5). Funding for the debt service payments on the equipment for
fiscal year 1993/94 (estimated at approximately $40,000) will be provided by
savings in the Community Outreach operating budget. Funding for debt service
Reviewed by:
Legal
Budget
Purchasfng
Rls" Mgmt.
CIS
ACH
Other
~)
N'A
NA
JJK.rJJ P
Orl ginnting Dept: '
Adminlstrati~ S ~Ices
(.L H'1h.---
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User Dcpt: .
Costs:
..!....DL!!
Totol
commission Action:
o Approved
o Approved w/condltfons
o Ocnled
o Contfnued to:
$ n/o
Current Fiscal Yr.
StJ.i ttcd by: ~
Lct/Sf'
Mana(;;r
Advertfsed:
Date:
Paper:
~ Not Requt red
Affected Partfes
o Notffled
t'l Not Requt red
Fl.I"Idfng Source:
o C,apl tilt lrrp.
o Operat fog
IJ Other
Approprfation Code:
A ttaclUOOf\ts:
1. Community Outreach
Purpose, CODls and Timetable
2. Suftable ProjectF
3. Current Inventory
4. In"House VS. Privote
Sf'ctor Cost COIlporlson
5. Funding Sources,
6. E ul .cot ll!lt
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,paytnents 'for years' ,two through
'in'Vision Cable franchise
. ',' increase should
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five is anticipated
fees from three percent to
also offset scheduled maintenance of
upgrade'costs.
to be offset, by an increase
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equipment and cover
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Attachment 1
Community outreach ,Purpose, Goals and Timetable
PURPOSE :'
The purpose of community outreach'is described by its Mission
statement, whose underlying theme is communicatinq with the
citizens and encouraqing 'their involvement in the city
Government:
1. To promote citizen awareness of and participation in our
representative government.
2. ,To foster community consensus on the problems and
opportunities facing our city.
3. To provide readily available information to citizens,about
the services, activities andprogra~s of the city through
print and cable broadcast media.
By approving the Fiscal Year 1993-94 Budget, the city commission
acknowledged the power of television to achieve communication's
single most important goal: getting the message to a mass
audience. This fact, long understood by industry, business,
education and advertising, for selling goods, services,
information and ideas, is the basis. of Community Outreach's
efforts to modernize the city's communications technology and
improve communication with the citizens.
.. .
. '
Thirty-thousand residents (and countless visitors) in Clearwater
subscribe to Vision Cable. Reaching this audience offers
considerable potential for ecllancing the city's "reputation as'a
leader in innovation in the delivery of municipal services..,"
and provides another way to nge't the' word out to all Clearwater
citizens of all the positive things going on in the community.1I
The' City will be competi.ng against cable television's other'
channels for viewers' attention and reactions. Our competitors
have two advantages: (1) their experience in the arena is longer-
term, and (2) their broadcast-grade p~oduction equipment yields a
technical quality and aesthetic capability expected by modern
viewers. '
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At the same time, Clearwater has a significant competitive edge
in getting the attention of the viewing public: (1) our services,
goods, 'information and ideas are unique; (2) the goal of our
communications is a two-way exchange, between proadcaster and
citizen; (3) we can use lower-cost, professional-grade production
equipment for approximately one-half the cost of comparable
"broad!=last-gradell equipment; (4) we' don 1 t have to purchase all
equipment at one time; and (5) we own the copyright on our
productions, and if desired, we can mass-distribute appropriate
titles through our Libraries and through direct methods.
The City is positioned to capitalize on its competitive
advantages:
* Community Outreach staff has designed a modest television
, facility that will 'give us in-house production capabilities;
* The list of needed equipment is ready to be sent out for
bid;
* The job descriptions for the two approved positions, yet
to be filled, are ready for posting.
Upon Commission Approval, Community outreach will proceed towards
the above stated purpose and pursue the specific goals described
below.
GOALS:
Community Outreach ,Goals, as stated in the 1993-94 Program
Budget, 'are straight-forward. Each is presented in bri~f
statement form, followed by its resource requirements.
GOAL #1: To broadcast city commission meetings using city
facilities and staff by March 31, 1994.
,
Goal #1 Requirements:
Capital
staffing
Training
Facility
Other '
none (assumes transfer of equipment from
Vision to city)
3 F.T.E. (as approved FY 1993-94)
several hours,w/Vision Staff
commission Room
Replacement Character Generator ($8,000.00 -
permits name and title identification over
'television picfure); ,
blank videotape stock
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T~ pro.ducle a cable-readY."annual report on the' state of
the cit~ by'June 30~ 1994.' 1
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OJ,T, Hands-on', and, off~site t
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tape ~tock, other suppli~s
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GOAL #3: To produce a city of Clearwater news and ~ctivit,ies
program by september 1994.
Goal #3 Requirements:
Capital'
staffing
Training
Facility
same as Goal #2
same as Goal #2'
same as Goal #2,
same as Goal #2
Additionally, the equipment required' for Goals #2 and' #3 gives us
the capability for'producing almost any other television programs
'desired. The exception would be producing live remote programs,
which require~ additional equipment (see Attachment 2).'
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TIMETABLE:
The following timetable outlines the steps and estimated time to
design, purchase, staff, install and begin operation of in-house.
television production. The result of this plan will be a .
production facility that will enable the city to produce and
broadcast its meetings, programs and events.
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Begin Project,
visit area Gov~rnment
Access Channel sites
survey available
television equipment
Commission approves
program budget
Develop production
strategy, equipment
needs, ,staffing
needs, funding source
Identify'facility
site alternatives,
select site
1 day
10 days
July 17, 1993
July, 1993
10 days
August/september, 1993
1'day
September, 1993
90 days
October, 1993 - January,
1994
10 days
December, 1993
, '
Page 6
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Prepare equipment 6o'days. November, 1993 -
specifications January, 1994 , ,
Present plan to City 1 day January, 1994
commission
~mploy remaining 6 weeks to"ebruary /~arch, 1994
'staff
Begin taping of city - February', 1994
commission meetings ,
with city staff
Begin telecast of all - February/March, 1994
city commission
meetings with City
staff ,
obtain commission 7 weeks February/March/April, ,
approval and solicit 1994
bids for productio~
equipment
Install production 4-6 weeks May/June, 1994
equipment
Produce programs for (continuous) starting June, 1994
telecast
Obtain city of - approx. July/August,
clearwater government 1994
access channel ,
Begin televising over (continuous) approx. . JUly/August,
city of Clearwater 1994 ,
channel
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Attachment 2
suitable Projects
. The seven broadcast~quality projects listed below represent
. suitable ones that were formally requested and scheduled for
production, as of January 7, 1994.
While the listed projects have high potential for advancing the
. City's communications impact, Community Outreach will be handling
many other'television'projects, such as taping,and broadcast of,
Commission meetings and other Board meetings, co-production of
the Police Department's citizens video Police Academv and several
Fire Prevention programs, and documenting many city-sponsored
events and activities. Community outreach has also budgeted
'equipment needed to produce a text and picture message display,
which, 'when added to the variety of other programming planned,
could fill a cable channel for 24 hours a d~y.
I
'!
,
REQUESTED BROADCAST-QUALITY PROJECTS
"
TITLE:
,REQUESTOR:
PURPOSE:
"Clearwater Annual Report"
city Manager
To offer a video-based annual report on the state
of the city which shows accomplishments, ~akes
viewers to them and talks to people who
contributed to them and benefit from ,them
Cable subscribers
12-16 minutes
Annual
June 30,1994
AUDIENCE:
,LENGTH (EST.):
FREQUENCY:
DUE DATE:
TITLE: '
REQUESTOR:
PURPOSE:
"Hurricane Preparedness"
Emergency Operations \
To help insure that the public correctly prepares
for and responds to hurricane disaster conditions
90 % of City of Clearwater Households '
10 Minutes
AUDIENCE:
. LENGTH (EST.):
Page 8
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,,'
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REQUESTOR:
PURPOSE:
'AUDIENCE:
LENGTH ( EST. )
FREQUENCY:
.DUE DATE:
"
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TITLE:
REQUESTOR:
PURPOSE:
AUDIENCE:
LENGTH ( EST. )
, FREQUENCY:
DUE DATE:
"
TITLE:
REQUESTOR: '
PURPOSE:
, AUDIENCE:
LENGTH ,( EST. )
FREQUENCY:
DUE DATE:
TITLE:
REQUESTOR:
PURPOSE:
AUDIENCE:
LENGTH (EST.)
FREQUENCY: .
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9
Annual
May 15, 1994
II city Recycllngll, spots
'Solid Waste ,Recycling ,
To advertise the city-wide recycling p~ogram
Cable subscribers and public audiences
30 seconds each '
As needed
June 15, 1994
"
\ "
"city, Recycling Program"
Solid Waste Recycling ,
: To inform city residents of ~he city-wide
recycling program and to show how they'can he~p
make the program a success
Cable subscribers and pUblic audiences
28 minutes C
,semi-annual
June 15, 1994
. I
'.
"Clearwater News and Activities"
city Manager ,
To promote City government to citizens and , ' ,
publicize ,City-sponsored, events and activities
Cable subscribers and public audiences
28 Minutes
Weekly or Monthly
september, 1994
.'
" '
lIRace to the Bottom Line"
communi ty Redevelopment '
To show prospective businesses that Clearwater'
understands ,the "hurry up and wait" dilemma of
establishing or relo~ating a business and has ,
taken a highly' proactive approach to simplifying
the process
'Business Executives
30 seconds.
Annual
Page 9
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DUE DATE:
June 1f?, 1994'
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TITLE:
REQUESTOR:
PURPOS~:
'"
"Solvin~ the Maze" ,
Community Redevelopment
To' walk thr6ugh the centra~,Permittirig Process~and
show what the city'has,'done to I significantly'
reduce'the' time r'equired, for
pUblic, Chamber of Commerce,
10-Minutes
Annual
June 15, 1994
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Attachment 3
Current Inventory
On August 27, 1993, the Department of Administrative Services
surveyed all other city departments to ascertain what,.if any,
television equipment owned by the city could be used for
Community' Outreach television' production. .
The survey, summarized below, shows that nearly every piece of
teLevision equipment owned by Clearwater is consumer-grade. While
exceptions exist in the Police and'Fire Departments, most
equipment there, is used for department-specific training
situations.
Videotape recorded on consumer-grade television equipment cannot
be used for professional-quality production. These recordings,
lacking the electronic reference signals necessary for use,with
professional 'editing equipment, are 1imi ted in use to simple
recording and playback.
. I
I
Department
Cameral 'Recorder TV Editing
Camcorder Sets System
Gen Svc/Fleet Main. 1
Gen Svc/Bldg. Main. 0
Human Relations 1
SolId Waste 1
Fire Dept. (Edu6.) 0
Fire Dept. (Stat.) 0
Fire Dept. (Admin.) 0
Fire Dept. (Train~) 2
Police Dept. 4
Public Works 2
Marine-Harbormaster 0
Environmental 0
Training and Dev. 1
city Clerk ' 0
Water Pollut~ ctrl. 1
Parks and Rec. 1
Libra'ry, 1
1
o
1
2
2
1
o
8'
1
2
.1
o
3
o
1
o
o
2 0
2 0'
1 0
'3 0
2 0
1 0
1 0
2 Yes-Pro-sumer VHS
,1 Yes-(1987)
2. 0
1 0
o " 0
3 0
o '0
t 0
,0 0
o 0
Page 11
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Attachment 4
,
In-house vs. Private Sector, Cost Comparison,
Although variable costs constitute nearly all of the total cost
of producing a sophisticated television program, four private
sector television producers ,in Clearwater quoted "average" costs
per finished minute. Each producer added that costs could range
up to tens of thousands of dollars for a well-produced 'spot
commercial and that more accurate estimates require significant
additional discussion.
QUOTE SOURCE
Tel'emation
TeleVisual Communications
chris Layhe & Associates
Silver Image Interactive
AVERAGE COST PER MINUTE
800 to 1,300
900
1,000
900
For comparison, the following assumptions were made:
1)
Demand for video production is projected to increase over
time. A. 15, percent per year increase is considered
realistic.
2)
Costs associated with video production are projected to
increase over time. A G percent per year increase is
consfdered realistic.
3)
The equipment which enables this capability has a usable
technological life of five-years.
'4)
, , ,
External Costs for fiscal 93/94 are based on two accounting
, periods. Therefore, a base of 89 finis~edminutas (from
Attachment 2) is used for fiscal 93/94, 'and a base of 178
finished minutes (89.times 2) is used for projecting and
calculating External Costs in subsequent fiscal years.
"
Page 12
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In-House cost
,-
capital Personal Int '1. avc! Total
(over Service operatinq
five years) (+3%!yr. ) (+S%!yr. )
93/94. 40',000 51,835 30,190' 122,025
94/95 80,000 106,780 '63,399 250,179
95/96 80,000 109,984 66,569 256,553
96/97 80,000 113,283 69,897 263,180
97/98 80,000 .116,681 73,392 270,073
98/99 40,000 120,182 77,062 237,244
I TOTAL 1 400,000 618,746 I 380,509 111 , 3 99 , 254
At the end of the five-year technological life, having In-House
capability versus using External services yields a surplu~ of
$365,433.
P~lge 14
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Attachment-5
Comrnunityoutreach Funding Sources
Based on calculations by the Budget Director, a lease-purchase
over a five-year period with a Purchase Price of $350,000
requires a Total Payment ,of $397,140.
Installment Sale and Purchase Amortization Schedule
Community outreach
Totals by, Fiscal Year
Total Payment Interest Principal
Fiscal 93-94 39 ,714 8,452 31,262
Fiscal 94-95 79,428 14,552 64,876
Fiscal 95-96 79,428 11,290 68,138
, " Fiscal 96-97 79,428 7,861 71,567
Fiscal 97-98 79,428 4~261 75,167
Fiscal 98-99 39,714 724 38,990
I TO~AL 397,140 47,140 350,000
Savings in the 93-94 Community Outreach Budget will cover the
first year's debt service.
Approved Amended Percent
93/94 93/94 change
. Personal service 103,670 103,670 0%
other,Operating 31,550 31,550 0%
Internal services 28,830 28,830 0%
Capital 50,000 10,000 n/a
Debt Service' 0 40,000 nja
Transfer 0 0 nja
Page 15
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An increase in the city's vision cable'Franchise fee,' from the
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annual revenue of approximately $150,000.~' ,
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Financial Effects of ' Vision Cable Franchise Fee, Increase
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Present Proposed Add · l. community ,Surplus
(3% ) (5%) Revenue, outreach Revenue
Fiscal 94- 225,000 375,000 150,000' .(80,000) 70,000
95 ,
. Fiscal 95- 225,000 , 375,000 150,000 (80,000) 70, ,000
961
,
Fiscal 96- 225,000 375,000 150,000 (80jOOO) 70,000
97
Fiscal 97- 225,000 375,000 150,00'0 (BO,OOO) 70,000
98
TOTAL 900,000 1,500,000 600,000 (320,000) 280,000
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Equipm~nt List
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'A detailed list, of tele~ision equipment is available at the, city,
Manager! s' office. The equipment on this list"includes a,
professional-grade, portable, single-camera, package,' used-to
.record raw (unedited) footage, and ,the editing/mixing equipment,'
",u::;ed 'for producing a finished tel'evision program from the raw
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, Supplement to Community Outreach Agenda Item
for Commission Meeting of January 31 t 1994 0+fJo.. <:.(., l'Yrr G ')
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"COMMUNITY OUTREACH
Television Equipment List"
The equipment on this list is separated into 7 packages, corresponding to major function.
Individual items were chosen because .of reliability, suitability to task, cost effectiveness in a
non-broadcast environment, and compatibility with television equipment in current or planned
Use by Vision Cable, ~inel1as County Government, St. Petersburg, and Pinellas Park.
Prices are based on manufacturer's suggested retail prices; we can expect a discount
averaging appr.oximately 10% t.o 12%. Package items may change with the pending
introduction of new .or replacement technology and may be shifted fram one package t.o
anather to increase bid campetitiveness.
, I
PACKAGE 1 - Portable camera packages for II single-camera II recording
QIy, M....t'I<'l\lt'C. (Of &l1c_~_1 M<dol Uul1 Prb F..1caW Prl..
. 1 Sony , DXC-S37AL-PAC Portllblc Camera, Including: $11,850,00 Sl1,850,oo
-Camero. Head
_1.sw ViewHnder
-Tripod Plate
-Carrying Casc
-Shotgun Microphone
-Microphone Holder
-Camera Adaptor Plate
1 Sony EVW-300L Hi8 Camcorder $7,781.00 57,781.00
t Fujinon SI6x6,7BRM lens for EVW-300L 52,610.00 52,610.00
1 Sony PVV-IA PREMfER BetaCam SP doekllble 59,900.00 59,900,00
recorder
1 Fujinon AI6x9BERM lens for DXC-537AL $5,550,00 $5,550,00
2 Vinlen SD-l:!A Tripod Head $5,295.00 $10,590,00
2 Vinlen Tripod Legs, Dotly $800,00 51.600.00
. t QTV DC-operated Tcle.Prompter 56,700.00 $6,700.00
1 E1eclro son ics Wireless microphone transmillerl rccciwr 53,200,00 $3,200,00
2 Sony ECM.55B Lavuliere Microphones $360,00 S720,00
2 AudioTcchnica ' Ifllmllu:ld Microphones S255,OO 5510,00
3 AudioTechnica Audio Headsels $ 135,00 $405,00
1 Lowel Lighting Kil for indoor ,hooting $2.600.00 $2,600,00
8 Sony N p.1B rechurCC!lblc ballerie! for cameras Ilud 5 120.25 $962,00
n~corders
I Sony He-tWO bullcry dlllr!:cr S580.00 $580.00
!
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Page 1
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1 Sony CMA-8A AC adapter $705.00 5705.00
1 Sony ENO-8044Q 8" Monitorl VP-S05 Hood for field SI,5oo,oo SI,5oo.oo
viewing (quality control)
1 PortA-Brace G2IPN transport cart for equipment $763,00 $763.00
Shure M-267 Audio Mixer for field mixing 5550.00 5550,00
SUB.TOTAL S69,076.OO
PACKAGE 2 - Sync, signal processing, & test ,equipment
1 Grnss Valley 9520Al952OTSG Sync Generator, provides system 54,300,00 $4,300.00
,syneronizing signnls
10 Grnss Valley 8501 Video Signal Distribution Amplifiers $195.00 $1,950.00
2 Grass Valley 85001'2-120 Video Tray, holds 8501'5 $845.00 $1,690.00
2 Grass Valley 8561 Stereo Audio Signal Distribution Amplifiers S495.00 5990,00
1 Grass Valley 8500EX Extender Card, for testing and S95,OO $95,00
adjustment
1 Gn19S Valley 8560T2-120 Audio Tray, holds 8561's 5995.00 $995.00
1 Faroudja CFD-SN Decoder, transllltes signals from various S6,500.oo $6,500,00
formats
1 Digital DPS-29S Time Base Corrector, eorreels tape- S5,495,oo $5,495.00
related timing errors
1 Tektronix 1760 Wllvefonnl Veetorseopc, monitors signal 54,900,00 $4,900,00
quality
1 Tektro nix SCH/Color Framing Module (Pllrt of 1760) $1,700,00 $1,700,00
1 Tektronix 17ooFOO Rack mount kit, holds 1760 in $60,05 S60,05
equipment rack
1 Tektronix' White Phosphor Option (part or 1760) $100.00 S100,00
1 Win~tcd Edit ConsolcstRack. to hold equipment 512,000,00 $12,000,00
1 Be Iden 8281F Cablc, 1000 Jl, S900,OO $900,00
600 King Video Cable Connectors $3.50 $2,100,00
1 King Crimper Set, for installing conncclOr5 S560,00 $560,00
5 Mauhey Delay lines. for source signllltiming $480,00 $2,400,00
SUB-TOTAL $46,135,05
--
P"gc 2
I ' PACKAGE 3 - Videotape Sources I
1 Sony PVW-26S0 Dynllmic Tracking BelJlCam Player 516,875.00 $16,875.00
"
1 Sony RMM-l10, Rack Mount for PVW-2650 5335.00 5335.00
1 Sony UVW.18OO BclllCam SP Recorder 59,450.00 59,450,00
1 Sony RMM-130, Rack Mount for UV\V61800 5295.00 $295.00
1 Sony BVR-SO, TBC Remote Controt for UVW-18OO 5925,00 5925 .00
1 Sony VO-98S0 3/4" Recorder 510,310.00 510,310.00
1 Sony BKU-70S Time Code reader for VO.9850 $ 1,490.00 51,490,00
1 Sony RMM-SOI Rack Mount for VO-9SS0 $335.00 5335.00
1 Sony EVQ-9850 Hi.S Rccorder 57,240,00 57,240.00
1 Sony EYBK-loo SMPTR InputJOutput electronics for 5440.00 S440.oo
EyQ-9850
1 Sony RMM-980 Rack Mount for EVO.9850 5315,00 5315,00
1 Sony BVR-55 TBC Remote for EYO-9SS0 5775.00 $775,00
I Ponasonie AG-7750 S-VHS Recorder 57,750,00 $7,750,00
1 Panasonie AG.F700 Time Code reader for AG-7750 $775,00 5775,00
1 Panasonic AG-M750E Rack Mount for AG.7750 5105.00 5105.00
2 Sony PAC-S044Q (2 @ S" video moniton and fllck 52,975.00 55,950,00
mount hardware for monitoring source signals)
1 Sony CCZRGB-3 Component 26-pin cable (for 5335.00 5335.00
connecting camera to edit systcm)
I SUB-TOTAL I $63,100.00 I
PACKAGE 4- - Machine Control, Image Mixing, Special Effects
Sony BVE62000 Source Controller $13,520,00 513,520.00
1 Sony BYS-3200C Switchcr (switches video sources) 526,525.00 526,525,00
Pinnacle PRIZM Special EffcclJ Unit (mixcs sources) 540,000.00 540,000,00
4 Videolek RS-I0A Routing Switeh,er (selects video sources 51,275,00 S5.100.00
for PR\ZM)
2 Sony PVM-IJ44Q (13" video monitors for Switchcr SI,325.oo S2,650.00
and Prilln)
2 Sony MB-S02A Rack Mount for PVM.IJ44Q 5189,00 S378,00
2 Sony SLR-102 Slides, for repair llcecu 10 PVM-1344Q 5166.00 $332.00
SUB-TOTAL I $88,505.00 I
Page 3
:'
, ,
PACKAGE 5 M Character Generator(Graphics)
White Systems Chal'llcter Generator Electronic chassis and image 57,500,00 $7,500,00
storage unilJ
3 Mntrox Video Character Generator cards, for above $3,695,00 511,085,00
2 Inscriber Character Generator Software with 12 fonlJ $2,895,00 $5,790.00
Ins criber FontMaker software for converting fonlJ 5495,00 5495.00
2 Adobe Font Library on CD Rom 5150.00 5300,00
2 Sony PVM-1344Q (13" video monitors for character 51,325,00 52,650.00
generator preview and prognm channels)
2 Sony MB-502A Mount for PVM-1344Q $189.00 5378.00
2 Sony SLR.102 Slides for maintenance aeccss to PVM- 5166.00 $332,00
1344Q
CPC CPC-7oo Closed/Open Captioning equipment 58,040.00 58,840,00
1 Bcncher Copy Stand, 500-71, for shooting still objects and $3,000,00 53,000.00
fiat art
1 Bencher Camel'll Release, 060.20, for converting above for 535,00 535,00
35mm camera use
SlIB.TOTAL 540,370,00 I
PACKAGE 6 - Destinations/viewing area
Sony PVW-2BOO Editing Recorder - flOal destination 517,885.00 517,8B5.oo
recorder
Sony RMM.ll0, Rack Mount for PVW-2800 5335.00 5335,00
Sony BKW-2020 U-Matie DUB Kit for allowing use of S305,00 $305,00
3/4" video signals
Sony PYM-1944Q (19" video monitor for viewing flOul 52,235,00 $2,235,00
image from recorder)
Sony SLR-IOl Slide Kit for PYM.1944Q 5107,00 5107,00
Sony UVW-1400 Recorder/Player for vil:wing room $7.280,00 $7,280.00
Sony SYRM-I00 Remote Control (or UVW-1400 5300.00 5300,00
1 Sony CKV-27EXR 27~ Color Monitor 51,010.00 $1,010.00
Various Backgrounds (or location shooting $600.00 5600,00
Winsted Tape Storage rucks und shelves $2,500.00 $2,500,00
Gamer Bulk lllpe eraser $1,500.00 $1,500,00
SUB.TOTAL I S34,057.00 I
Page 4
I'
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PACKAGE 7 - Audio Recording/Editing
1 Crown 0-75 audio power amplifier 5590.00 $590,00
2 JBL Series 10 studio audio monitors 5295.00 $590.00
2 Mackie Model 601 audio mixer $800.00 .. $1 ,600,00
1 Technics SL-P1300 Cueing CD Player $1,875,00 $1,875,00
1 Tllscllm 122MK-1II Cueing cassette player $1,300,00 $1,300,00
1 Casio 8000 EI~tronie Keyboard, for adding music lo $895,00 $895,00
productions
1 Sonex Acoustic Dampening Foam, (or reducing $1,200,00 $1,200.00
unwanted noise
1 Sonic Solutions Audio Editor $6,995.00 $6,995,00
1 Sonic Solutions Sound Storage Drive 52,895,00 52,895,00
1 Sonic Solutions AlD-Ot A Converter S995 ,00 $995,00
1 Apple Quadra 840AV computer, configured for Sonic $7,400.00 $7,400.00
Solutions Audio Editor
SUB-TOTAL $26,335,00
I SUB-TOTAL ALL PACKAGES I $368,778,05 I
I CONTINGENCY (shipping, inslalllllion And price increases.) $20,000,00 I
I TOTAL (berore 10% discount) I $388,778.05 I
I TOTAL (after 10 % discount) I $349,900,24 I
"
* Prices on Japanese-manufactured television equipment are volatile, haviI:1g risen by more
than 12 % in the past twelve months.
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Clennvater City Commission
Agenda Cover Memorandum
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SUBJECT:
Fishing pier Locations.
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RECOMMENDATION/MOTION:
Approve the ranking of Fishing Pier Locations within the City of Clearwater and
approve ~ Fishing Pier at the west end of the west bridge on Memorial Causeway
funded from '"Penny for pinellas" funds from Highland Avenue Widening e!p to a
new elP entitled Fishing Pier at Mid-Year FY1993/94 Budget Review and in the
. city Manager's FY1994/95 Budget,
~ and thot'the appropriate offlclats be authorized to execute some.
BACKGROUND:
On December 14;' 1993, the Marine Advisory Board ranked Fishing pier locations
,within the City of Clearwater, after Pi~r 60, in the following order:
1. west end of the west bridge on l1emorial Causeway, at the old location
of the removed bridge end.
2. South end of the new Clearwater Pass Bridge with a low level catwalk.
3. North end of the new Clearwater Pass Bridge with a low level catwalk.
4. The city continue to maintain the east end of the east Memorial Bridge
for fishing.
5. Clearwater Beach'Recreation Center and Yacht Basin. Two fishing piers;
one in the basin near the tennis courts and one on the east end of the
property.
6. Seminole Docks, on the southwest corner of the property.
7. Turner street Dock, the 'city continue with plans to rebuild this dock.
S.' Magnolia street Dock, the city continue with pluns to rebuild this
dock.
A recommendations on the exact design, length, construction materials and
funding for any new fishing piers was not made by the Marine Advisory Board~
Staff agrees that the western most section of the old recently removed bridge
on Memorial Causeway should be the first priority for a new fishing pier.
Engineering Services can prepare a design and permit upplication for a 20 foot
,wide by 75 foot long fishing pier at this lOCution with an estimited cost of
$100,000. (Cont)
Reyi~ by:
Legot
8udgl!t
Purchosing
Risk "'gmt.
CIS
ACM
Other
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Or;gi!lo.ltin<J Dcpt: / II
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CO!lts:
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c~ission Aetlon:
o Approved
o Approved,lI/c:ondltlons
o Denied
o Continued to:
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Current Fiscal Yr.
Hllrinc
ru-xfl nq Source:
t;] ,Cnpitnllll'p.
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Cili:n~;6{
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Dote:
Poper:
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AI fected I'llrtie::
o lIotlll'Jd
M Hot Rcqui r(!d
~Pl'rO\Jr i nl it.., C.xw.:
315'9j~BI'56j800'575'000
AttochlTlCflts: ,
\. llarborlMster memo of
AuglJst 13, \99:.\ on Fishing,
Locot!on1.
Z. Mnrlne Advisory Boord
minutes of \2/\~/93,
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IIPenny for'Piriellasll,funding for this project will .occur in two:steps.
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, step 1. , The Mid-Year F'i 1993/94 Budget Review, will include an amendment
,transforring $50,000 from the.Highland Avenue widenirig capital Improvement..
'proj~ct t9t~is new Fishing Pier Capital Improyement ,project.,
step 2. Funding for an addit~~~al $50,000, with a corresporiding reduciion
of,,$50,000 from tne Highland Avenue Widening project, will be recommended in
, the,' ci ty Manager I s F,Y, 1994/95 Budget'. '
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!~t is antibipated that the necessarf permits to construct the new fishing pier
:will take between six and twelve months to obtain. This two step fundirig .
:rnech~nism will provide funds as ~ct~al1y needed.,
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JAI~-06-1994 10: 04 FROt'l CLEARWATER l'IAR It~A
TO
6488
P.03
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C I T Y 0 F C LEA R W ATE R
Interdepn~tmont corrospondence
rdchael J. Wright:, City Nonl:lger ~t/,?-t!-;---
William c. Held, Jr., Hax:bormaster W~ .
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Setty Deptula, ACM" Bill Baker, PWD, cynd~e Goudeau, CC'
F~shing Locations
August'13, 1993
FROM:
COPIES:
SUBJECT:
DATE:
As you dir,ected, fishing locations within the city were
identified and visited by Marine Department employees over the
past three days. Fisherman at the locations wore asked to
, comment on whether clearwater provides accessible fishing areas.
This quick survey of twenty four fisherman showed that twelve
felt the areas were provided and twelve felt thoy were not:. Only
four of the fisherman surveyed were hot local residents. '
Each fishing location mentioned in this mamo is identified on the
attached chart:
BRIDGES/PIERS
1: Pier 60 is a prime spot for fishing within the city due
to its on open water location. The pier is presently being
.rebuilt and is expect"ad to' be reopened around 'the first of the
year.
2. The south end of Clearwater Pass Bridge is a favorite
spot for fishing. Fishing from this bridge will be allowed until
the new bridge is .constructed. Fishing on the new bridge should
not be allowed,'due to the fact that boats can past undor any
section of the b1:"idge. Littering by fisherman on the bridge has
been a continuing problem. The city has a custodial company
cleaning the.bridge three times a week.
J. The' cast side of,the old Memorial causeway Bridge end
is another favorite spot for fishing. This bridge end is located
just'south of the Momorial Causeway Bridge. To my knowledge,
there are no plnns to discontinue fishing from ~lis location.
,
4. stevenson Creek Bridge is also used for fishing.
SEAWALLS/SHORELINES
5. Clearwater DCQchRQcreation center is used for fishing
along 'the entire length of tho oost soowall and inside the bosin.
G. The west aido of Momorial cauo~wny Bridge end is used
,from the point just north of the existing bddge to the. entL-ance
of the Dait House at the morina. A favorite fishing spot at this
.
JAIH:J6-1994. 11:) =lJ4 FRO~1 CLEARWATER 11AR II~A
TO
6488
P.04
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location is off the seawall under the bridge. Recently the city
authorized fishing from the marina seawall between the existing
bridge and the entrance to the Bait House. since we have
authorized fishing from the seawall in that area, fishermen have
been taking advantage of it.
7. The east side of the west Memorial Causeway Bridge end is
used by fishermen off the old bridge seawall' and along the
shoreline. .
8. The water area off the the Memorial Causeway parking lot
is. used by fishermen for shoreline/wading fishing.
9. The north shore line-of~ Memorial causeway is also used
by fishermen for ,shoreline/wading fishing.
10. Under the north end of Clearwater Pass Bridge is used for
shoreline/wading fishing~ ' , .
11. Under the south end of Clearwater pass Bridge from Sand
Key Park to the public restrooms off the Sand Key Toll Plaza,are
used for shoreline/wadinq fishing.
12. Sand Key County Park allows fishing off the seawall from,
the Artificial Ree! staging area to the south jetty.
13 . The west, end of Seminole Launch Ramp is used for, fishing.
within the past year, the city has established a fish cleaning
station at this site. '
'14 . Turner street dock.
15. Magnolia street dock.
In summary, fishermen have many looations within the city, to use
for fishing. It is unfortunate that the rebuilding of pier 60 and
, old bridge end demolition occurred at the same time. '
Please advise me if more informatio~ is needed or if you have any
questions.
JAI~-()5-1994
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JAI4-06-1994 Hl: 07 ,FROt-! CLEARWATER l'lAR I NA
TO
6488
P.06
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'-,
CITY, OF CLEARWATER
HARINE ADVISORY BOARD
MINUTES OF THE DECEHBER 14, 1993 MEETING
The meeting was called t~ order by Chairman Bill stephan. at
. 0802. ' ,
Members present were: Jim 'Ashbaugh, Harbormaster Bill Held,
David Hemrick, David Martens, Don McFarland, Ex -Officio
Member Dave Perkins, Chuck.Pollick of 'Beach Views, Bill
Stephan and Dick Twining.
A long'discussion waG held reguarding fishing pier locations
and the prioritizing of locations baSed'on the study done by
the, Harbormasters Office and submitted in a report on August
. ,
13,1993.' "
Emphasis,was placed on the 14 sites selected in the study,
although Turner and Magnolia street d6cks were considered as
two sepaiate locations ma~ing a total of 15 sites.
It was also mentioned that fishing is available south of
Courtney Campbell Causeway in east Clearwater, at the east
end of the streets ,which dead end at the seawall east of Bay
Esplanade on Clearwter Beach and off the small bridg~s in
, Island Estates.
All Board Members agreed that the prime location was Pier 60
which is presently under reconstruction and scheduled to open
in early 1994.
,
David Hemrick made a motion which was, seconded by Jim
Ashbaugh that the City concentrate new fishing pier
construction nt the following locations based on the
prioriiies that the Board established. (Numbers refer to the
Sites identified in the August 13,,1993 study.)
#6 - West end of the west bridge on Memorial Causeway.
#2 - South end of the new Clearwater Pass Bridge with a
low level catwalk to be installed.
#10 - North end of the new Clearwater Pass Bridge with a
low level catwalk to be installed.
#3 The city continue to maintain' the east end of ~he
east Memorial Bridge for fishinQ. "
#5 - Clearwater Beach Recreation Center and Yacht
Basin. Two fishing piers; one in the basin near
the tennis courts and one on the east end of ,the
property.
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JAt'Hil6-! 994 10: 07 FROf'! c CLEARWATER l'IAR I HA
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#13 -' Seminolo Doclto, on the southwer.t'. COl'nor of t'hn
property. '
#14 - Turner Street Dock - The city continue with plans
td rebuild this dock. ,
'#15 Magnolia street Dock - The city continue with
plans to rebuild this dock~
, '
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The motion passed unanimously.
, ,
A discussion was held reguarding the Seminole Launch Ramp
Fees. Harbormaster Dill Held pointed out that the present
fees suppoit all the costs a~6ociatad with the Ramp inclUding
interest on the mortgage. '
There was concern as to,how the Empress Cruise Line'would
affect access to the ramps and 'p~rklng.
60n M~Farland mhved and David Martens seconded that any
discussion of these fee increases be tabled indeflnitly.
The motion passed urianimously. '
Bill Held discussed the Marina Customer Survey which is being
given to all people 'who ut~!~ze tne Marina.
The Board 'felt that item #7 - How do you rate our physical
facilities, should be added.
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The corps of Engineers says that the bids will go out in
January 1994 for dredging the Marina channel.
The Marina Building renovations are on hold due to a problem
, with the roof warranty and hopefUlly will proceed ahead
shortly.
The 'sidewalk contract 'at the l1arina for the outer 2 'feet i,n
'pavers was approved yesterday.
costal'Tech continues to guther data reguarding Dunedin Pass.
,
The'planned Island Estates Marino has run into a problem
where the state does not want the pilings to be of wood due
to pollution aspects of the chemically preserved wood
, pilings.
The cost of utilizing concrete pilings would be much greater,
thus, Bill Held is unsure how the city will proceed.
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"JAH:-06-1994 10 108
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6488
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:, Bill Held.alSO stated' that' 112 of the property to the' east of
" "the proposed, Island Estated Marina is for sale for $24P,OOO
',.
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Dick Twining moved and 'Don McFarland seconded that the
Harbormasters Office talk with the' Coast Guard ,to evaluate
th~ relocation or remov~l of Green MarkerGl and Red Markers
"" R2 and, R'4 in the r1andalay channel.
It was felt that ,the Gteen Marker wai't6 far east and ~hat
the bar that been marked by the redrnarkers no longer
existed.
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The motion passed unanimously.
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Clearwater City Commission
Agenda Cover MemoffiIldum
SUBJECT: SALE OF CITY PROPERTY IN HILLSBOROUGH COUNTY
RECOMMENDA TION/MOTION: Accept the offer from Hillsborough County Environmental Lands Acquisition
and Protection Program to purchase city owned property west of Patterson Road for $1,200,000 with $200,000 of the
price to be allocated toward site restoration,
Item W -4
Hl!l!tlng Dote: C>(tp.
1/31/qtj
~ and that the appropriate offfciats bl! outhorlzed to execute some.
BACKG.ROUND: At the October 4th City Commission meeting an offer to purchase the property for $1,000,000
with 20% allocated for site restoration was presented by Hillsborough County. The City Commission rejected that
offer and proposed a counter offer of $2,000,000 with $200,000 of the sale price to be set aside for restoration. The
original purchase price of the nominated parcel (Parcel E) was $1,773,000. The appraisal report indicates that the fee
simple market value of the r:tominated parcel (Parcel E) is $2,300,000. '
HiUsborough County is now presenting a finnl counter offer of $1,200,000 with $200,000 of the sale price to be
allocated for site restoration (see attached letter), They have indicated that no counter offers from the City will be
considered. Issues to be considered in the decision to accept or reject the Hillsborough County offer include:
To Accept the Offer:
1) The City Commission's commitment to environmental protection of open space lands even though this property is
not located in the City of Clearwater. This site is contiguous to the 6,000 acre Pine lias County preserve.
2) The investment return that the City could earn on the $1,000,000. At our current cash pool rate the $1,000,000
would increase to approximately $1,708,144 over ten years.
3) Potential immediate uses of the $1,000,000. The City no longer has a need for the property for the spread of
sludge.
4) The current HiIlsborough County plans do not provide utilities to this tract until after the year 2010,
5) Non-quantifiable growth in the value of the land if the City were to hold it for ten years.
To Reject the Offer:
1) The City's purchase price of the land approximately 10 years ago was significantly higher than this current offer.
2) Unknown potential for increased value in the area as road systems and growth patterns reach this area.
3) The City has no immediate need for the cash and could "afford" to hold the property until some further date,
4) Marketing of the entire 900 acre tract could be beneficial at some future date rather than selling off only
approximately 1/2 of our property,
Based on the above facts, City staff is recommending that the City Commission accept the offer as presented by
HiIlsborough County.
Reyi~cd by:
Legat
Budget
PurchDs I ng
Risk Hgmt.
CIS
ACH
Other
DriginQting Dcpt:
Ci ty Manager
Costs:
Total
COClrnission Action:
IJ Approved
o Approved w/eond! ti ons
IJ Denied
o Cont inucd to:
User Dcpt:
Current Fiscat Yr.
SWllltt,~
cf MIlZ';
AUver t i sed:
Date:
Paper:
tt) Not Rl!qul feu
Affected Pnrt'eu
ril Notified
IJ Not Requl red
rU1ding Source:
o Copi tol Irrp.
o Operating
o Other
Attachments:
1,5/94 Letter from
Hillsborough County
IIpproprilltlon Code:
o Nene
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HILLSBOROUGH COUNTY
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Florida '
Office oCtile County Administrator
Frederick B, Karl
IlOARD OF COUNTY COMMI5Sl0NEltS
rt'I'lIi> Du..mlr
Jo.: OIUlut.
SI1v\. Ximhdl
Lytllo M,ll.,
Jim Norttlll"
]a" Pl.n
E.l TUllnchi"
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A"i".nl CO\1tI1r A<I",illl>1tlll'n
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Cr.un lcf""on (lnlrti", ApI<>h.mrlll)
JUlImi. X..l
I~...tt Tlllor (/rVtllm Apl"hamr,.)
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January 5, 1994
CERTIFIED RETURN RECEIPT REQUESTED
#P 338 563 931
Elizabeth Deptula
Acting city M'anager
city of Clearwater
P. o. Box 4748
Clearwater, Florida 34618
RE: Property on Paterson Road & Tarpon Springs Road
Clearwater site/ELAPP
Dear Mrs. Deptula:
As you are aware, Hill'sborough c'ounty is, considering the
,acquisition of the referenced property through the County's
Environmental Lands Acquisition and Protection Program (ELAPP). The
approximate boundary of this property is indicated on the attached
map.
As part of our negotiations, we have shared each other's
appraisals and other information from the County, regarding our
offer. Our reports valued the property at One Million Three Hundred
Twenty Thousand' Dollars ($1,320,000.00) and One Million Three
Hundred Sixty Five Thousand Dollars ($1,365,000.00), for an average
of One Million Three Hundred Forty Two Thousand Five Hundred
Dollars ($1,342,500.00). Your appraiser valued the property at Two
Million Three Hundred Thousand Dollars ($2,300,000.00). Based on
our review of these documents, the difference ,in value is primarily
attributed to the appraisers opinion on when it will be feasible to
develop the property, perception on the impact of the wetland
configurations, and certain underlying assumptions. While we are
not disputing the opinion, of your professional, we feel that our
valuations are a better indication of the property's current fair
market value.
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We have previously presented an offer of One Million Dollars'
($1,000,000.00) with Two Hundred Thousand Dollars ($200,000.00) of
the sale price to be set aside towards the restoration of this
site. This offer was presented to your city commission, and was
rejected at their meeting on October 4, 199'3 .At that same meeting,
your commission presented a counter offer of Two Million Dollars
P,,,t nm,,~ B.,>; 1110,. Tamp". FI"riJa ,I H'll) I
Art ^1t~t'II.s.. ( .~ 1"Ulll.'flillll t)Vj".U1itt.ll ~ : '~.,'-':"'J(I
cr,:'~l~'~' l'".,t,)d ;)n nW;YC./l1 Pq..,.
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Elizabeth Deptula
January 5, 1994
Page 2
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($2,000,000.00) with Two Hundred Thousand Dollars' ($200,000.00) of
the sale price to be set aside, for restoration. Based on I the
,discussion of your commission, they expressed concern over selling
the property for less than their acquisition cost.' It is our
understanding that the City paid approximately One Million Eight
Hundred Thousand Dollars (si,aoo,ooo.oO) for this property. While
we can fully appreciate the' Commission's desire to recoup 'the
city's costs, it would be a disservice to the citizens of
HillsDorough County to acquire property at more than the current
fair market value or deviate from the policies of the 'ELAPP
Advisory Committee (EAC) without substantial justification.
, The city's counter offer and other information has been
presented to the EAC and they have authorized a counter-offer of
One Million Two Hundred Thousand Dollars ($1,200,000.00) with Two
Hundred Thousand Dollars ($200,000.00) to be' allocated to the
restoration of the site. This offer is essentially ninety percent
(90%) of the average appraised value. It has been the policy of the
EAC to have a discount from the average appraised value to account
for the advantages associated with a cash purchase with, only
standard transactional contingencies. This counter-offer is also
based on recognizing our mutual responsibilities to the general
public and protection of the environment.
This offer is contingent upon: 1) approval of a contract first
by the Clearwater city council and then by the Hillsborough County
Board of County Commissioners, 2) an environmental audit assuring
that the site is not contaminated with hazardous wastes or other
pollutants, 3) a survey verifying the acreage and indicating that
there are no structures, encroachments or other survey defects, and
4} a title policy indicating that. there are, only acceptable
encumbrances. Conveyance will be by Special Warranty (or statutory)
Deed for all property above the ordinary high waterline and a Quit
Claim'Deed for any property interest in submerged areas. .
The County will pay the cost of the survey and the city ,will
be responsible for the cost of the environmental audit, title
insurance, and recording fees. It is our understanding that we are
both exempt from paying documentary stamps, but in the event that
these are required they will be at the city's expense.
Please be advised that the EAC has directed that th~y will
, recommend rejection of any counter offer presented by the City that
is based upon the City's acquisition cost and that this counter-
offer should be considered tho maximum that the EAC will authorize.
Additionally, if this offer is not accepted by the city it is
anticipated that staff'will recommend to the ELAPP site Selection
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Elizabeth Deptula
January 5,,1994
Page 3
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Committee that this project be re-ranked as' 'a "Suspended
'Acquisition". This is a classification within the program to remove
approved si tes from' active consideration to make \ room for new
sites. This transfer occurs essentially when an acquisition effort
has 'been unsuccessful or if the owner has indicated that they are
not willing to sell. sites within this classification can be
reactivated if' new information is present'ed that wquld warrant
further consideration or if .there is, available space within the
appropriate classification. This process is incorporated into the
standard site selection process which is based on an 'annual cycle.
, This offer is valid for ninety (90) days from'your receipt of
this, letter. If the city would like to proceed on this basis,
please provide written verification that you are prepared to do so
and we will start drafting the contract for pu~chase. Please do not
hesitate to contact ,us if you have any questions or wish to discuss:
this transaction. We appreciate your cooperation and look forward .
, to hear in9 . fr~m you. "
L
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sincerely,
,,'/'-:7~/// #
-'-~~/ 4i'~~~
Kurt G. Gremley ~,
, ELAPP Acquisition Manager
Real Estate Department
(813) 272-5810
,( 813) 272-5597 FAX
Enclos'ure
" KGG/jo
co: ELAPP Advisory committee,
Kathy Rice, Deputy city Manger
Frank'Blandford, Tourtelot Bros., Inc.
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LEAGUE OF WOMEN VOTERS~" ~C;
'NORTH PINELLAS COUNTY
In 1992 when the C~ty Of Clearwater nominated its land in
Hillsborough County for acquisition under the County's
Environmental Lands Acquisition and Protection Plan (ELAPP), the
two Leagues of Women Voters in Pinellas County supported the'
action. Our position has not changed. It was based on a study
of the site by Clearwater's environmental management staff and a
wildlife specialist.from Pinellas County'. The study concluded
that the 1and,met all ELAPP's criteria for acquisition:
A. Land containing native, relatively unaltered flora and fauna,
representing a natural habitat unique to or scarce within the
State or County.
B. Land that provides or could provide a significant habitat
important to the support or protection of endangered or
threatened plants and animals.
The study also stated that the property was valuable in its
ability to protect LaKe Tarpon from further water quality
degradation that typically occurs from the transition of these
areas to urban land use and it provides an opportunity for
groundwater recharge.
South West Florida Water Management District (SWFWMD) recognizes
the Brooker Creek headwaters in Hillsborough County as an
important component in its "Save Our Rivers" Plan. Now
that ELAPP has made an offer to purchase this land and protect
it from development the question is, what is the value of this
400 plus acres?
We ask the Clearwater Commission to consider the following:
~. For over ten y~ars the property has provided Clearwater with
a land spread for sludge from'its wastewater treatment plants
subsidizing its initial purchase.
B. By selling the land to ELAPP, Clearwater will make it
possible to 'protect Lake Tarpon and Brooker Creek Preserve.
pine1las citizens, and of course that includes the residents of
Clearwater, have taxed themselves an additional one-half cent to
buy environmentally ~Qnsitive land. This is a valuable
opportunity for Clearwater to recove~ a major portion of the cost'
of this property and at the sam~ time make' a significant
contribution to protecting and enhancing the 6/000 acres that
Pinellas taxpayers have purchased in Brooker Creek Preserve. The
League of \vomen Vote rs, of, Nor t,h Pi nell a s Coun ty and the
St. Petersburg Area urge the Clearwater-City Commission
to accept ELhPP's oECer to purchase this cr~tical protection f6r
Brooker Crock PresQrve~
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P.O, (]OX 0125 . CLEI\RW^H~1l HOIlIDA 340 III · 813.447-1504
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'J,~nuary' 31" '1994
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The Ci~~~waterCitY'Commission
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the League ~f Women Voters of th~ ~t'petersburg
tity of Clearwater to~ell the 400 acres of ,
land board~ring on,the Brooker 'Creck' Preserve. This,whol~.,
"tri-count'y"area is in need of good" const'ant ,supply' of potable'water~
GlJ:lc, all available ,water' resourcessho,uld 'be- protected. ;Over',thi?' years
we, have lost' many' acres of prime 'wate,r recharge:land .to development.'
This.p~opert~inc1udes~water' redharge areas and w~tlapds,~bo~h
.ess~ntial to 'dur wate~ supply. "
"By s'elling'this' li:md ,to Hillsborough' County it will not only
:,benef,it 'H~llsborough.'~tounty but' Clearwat~ras 'well, perma~l?ntly.
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On behalf of
Area'; I I urge. the
undeveloped
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Joanne Shrewsbury" :Chair",
,Natura~'Resou~ces Committee
League of Women Voters of the
St Petersburg Ar'ea '
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TO: ART DEEGAN, COMMISSIONER
FROM: LISA LANZA
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JANUARY 26, 1994
SUBJECT: CLEARWATER SALE TO HILLSBOROUGH FOR ELAP PURCHASE
AT THE DECEMBER AND JANUARY EAC MONTHLY MEETING I ATTEMPTED TO
BRING THE TOPIC OF THE BROOKER CREEK PROPERTY TO THE TABLE,
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ON BOTH OCCASIONS I FELT THAT TOM MILI.ER STEERED THE COMMITTEE
AWAY FROM THE TOPIC,' I UNDERSTAND THAT HE AND THE EAC CHAIRMAN
MADE THE DECISION NOT TO BRING THE TOPIC 'TO THE ATTENTION'OF THE
EAC COMMITTEE. FURTHERMORE, HE SKIRTED THE ISSUE IN HIS RESPONSE
T9 THE MEMORANDUM WHICH I FAXED TO HIM IN JANUARY. '
I HAVE BEEN RECEIVING PHONE CALLS QUESTIONING ME AS TO WHY THE
EAC HAS'NOT ADDRESSED THIS TOPIC. ISN'T THAT OUR MANDATE:' THAT
WE LOOK TO SAVE ENVIRONMENTALLY SENSITIVE LANDS FROM DEVELOPMENT?
I UNDERSTAND THAT HILLSBOROUGH HAS MADE THEIR LAST OFFER FOR,~_
PURCHASE OF THIS PROPERTY OF 1.2 ,MILLION DOLLARS, ---~--..--'~
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I ALSO UNDERSTAND THAT THE BAYS IDE ARBOR PROPERTY WAS SOLO TO THE
CURRENT DEVELOPERS FOR 1.2 MILLION DOLLARS. '
r'F THIS IS TRUE, CLEARWATER MISSED THE OPPORTUNITY TO SAVE TWO
ENVIRONMENTALLY SENSITIVE LANDS AT NO COST.
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APPARENTLY, THE EAC CHAIRMAN IS UNDER THE MISTAKEN BELIEF THAT
THE EAC SHOULD NOT BE DISCUSSING REAL ESTATE TRANSACTIONS. HOW
THEN CAN THE,EAC CARRY OUT ITS PAST AND ~ECENT MANDATE?
I HAVE DISCUSSED THE CHAIRMAN'S OPINION WITH VARIOUS, EXPERIENCED
REALTORS WHO ASSURE ME THAT WE SHOULD BE METTLING IN LAND SALES
AND INTERVENING IF THERE IS A POSSIBILITY'FOR US TO SAVE LANDS
FOR STORM WATER RETENTION OR CONSERVATION.
.. -W....r1l...~
TONIGHT ED MAZURS NAME WAS BROUGHT UP IN RELATION TO THIS BROOKER'
CREEK PROPERTY. WHAT I,S.H~::[~~1R~.lf.;~~~~~i; ''1':.::;-",
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CITY OF CLEARWATERI/31/q~
rNTEROFFICE CORRESPONDENCE SHEET
t-/'
TO: '
FROl\f:
, Betty Deptula, Interim City Ma!1r1ger
Lt. Jeff Kronschnabl, Special Assistant t~ ~/l...-
. City Manager/Community Response Teaa
Kathy S. Ricc, Deputy City, Manager
Status Response - CERTaF Summary Report'
January 13, 1994.
COPIES TO:
COMMISSION
PRESS
Date ~JAN 14 1994
CITY CLERK
COPIES:
.' SUBJECT:
DA TE:
On December I, 1993, the Citizens' Code Enforcement Review Task Force,(CERTaF),
submitted a summary report of their findings, conclusions, and suggestions. The following
responses arc brief recommcndations obtairycd through slaff mcctings and collective data.
Background: the background statcment made by CERTaF accurately renec~s the iinportance
of Code Compliance/Enforccment and its relationship with Community Standards. The
Communily Response Team dedicates itself to reaching and rmiinlaining the swndards expresscd
in this "backgroundll statemcnt. '
Code Enforcement Adrninis'rnOon:
A)...The need for a central "Clearing Housell for oil code violations: City staff agrees
with this recommendation. This is the key clement that will actually dictate the levcl of code
compliance/enforcement that the City of Clearwatcr is willing to commit to, We ask for your
approval and direction in researching this long term process. I~ should be notcd that this process
.as recommended by the CER'~'ar board mcmbers will require substantial rcsourccs to do the job.
, B)...~hc need to train code enforcement personnel bellel' in "-case management" to
prosecute pl'Oblem or hahitual ofrendcl'S more effectively: City staff ngr'ees with this
recommendation. Code Inspectors have already completed a training overview of what effective
"case managemcnt" is, and in addition, completed an introductory courtroom demc.anc rand
testimony training course, This course was p~esented by an accomplished ex~prosecuting
attorney who stressed the importance of proper IIcase managcmenttl techniques.
C)...The need to educate/communicate better to the citizens the content of Code of
Ordinances. The pamphlet ^ Cilizen's Guide to Understandinc Code Enforcement,
distributed by the City of Port St. Lucie, wos agreed to lie an excellenf c"'IUnph.":' City slatf
, , ngrees with-the rccommendation that education and communication is' notably important. The
Community I~csponse Team C~ordinalor and the Central Permitting Director arc working
logcther on preparing a series of educational brochures and pamphlcts. The Community
Response Team's cornerstonc lo excellence, is the' ability 10 achieve compliancc through
education, communication, and cooperation. Porl St. Lucie's example will be reviewed.
Memomndul1l
Status RepOI't
})age 2
D)... The need to Iwovidc fOl' enhanced safcty for code enforcement pel'sonnel via radio
communications system: City staff agrees with this recommendation. Police Department
radios are available for distribution to code enforcement personnel. Distribution should occur
within the next seven to ten days. Training and implemcntation procedures will begin on the
date of issuance, Computer Aided Dispatch System (CADS), capabilities and enhancement
potential for future applications is under reviC\~.
The CERTaF endorses the general concept known as "Community Policing.lI However, we
, disagree with shifting Code Enforcement's administrative control to the Police Department:
The Community Response Team and the Police Departmcnt have taken the concept approved
by CERTaF and are working together to support and embellish this project through education,
communication and sharcd resourccs, Community Policing's philosophy, action, and results will
be implemented to the fulleSt extent possible, Several community meetings educating and
communicating with the public on code compliance/enforcement issues have already been held,
The next step to be implemented, will be to train the police department in understanding,
enforcing and communicating the top ten code enforcement issues/violations, along WIth an
overview of what code enforcement is. Over the next 12 weeks, during their in-service training
seminar, a one hour training class addresr.ing this goal has been scheduled to begin on January
31, 1994, CERTaF's recolllmcndation of Community Policing and using police cnforcement
capabilities is being implemented, '
The CERTaF has reached n consensus on how Clearwater's code enforcement should be
administered.
A)...A new uppel' level staff position should be implemented -- the Code Enforcement
Coordinator. This individual would report directly to the City Manager and have nuthOl'i(y
( with regard to code enfol'cement issues) over other depm'tmcnt heads: Cily Slaff agrees
with recommendation. Implementation process complctcd, Lieutenant Jcff Kronschnabl was
appointed Special Assistant to the City Manager reporting directly to Dcputy City Manager
Kathy Rice,
B)...The office of the Code Enforcement COOl'dinalOl' should be the focal point for all
. code enrOl'cement mattcl's. This ornce should IUlYe a staffed, 7 - day pel' week centralized
phone number for the public. Other city departments receiving code enf()I'cement related
complaints should rccord the cOIilplaint with the Code EnfOl'cement Coordinator: City slaff
agrees wilh recommcndation. If the City Commission agrees with this concept, city staff will
develop an aclion plan ;'0 include the proposed implementation process and project cost
estimates,
C)...The ornce of the Code Enforcement Coordinatol. should be charged with tracking
all code cnfol'cement complaints and assuring that they reach a :iuccessful conclusion: City
Staff agrees with lhis recommendation, but only if included as part of the proposed Ucentralize~
telephone number system". which would have the resources necessary to implcmcnt the tracking
process,
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Memornndum
Status nCpol't
Page 3
D)...The Cocle Enfol'ccment Cnol'dinntOl' should be pl'ovided with adcquate f~U1ding,
stnff, computcl'S, ctc. to CIll'I'Y out hi!j duties efficiently: City staff agl'ces and the following
, process is ongoing; slarnng level comparisons to other communities are undcr review, lime study
and employee accountability records evaluated, funding issucs 3nlcnded as ncedcd aftcr careful
review and justification, computers within the community response section are in need of
replacement, code compliancc computer software program is outdated and insurncient to our
needs - new, software being evaluatcd, awaiting dircction and authorization on "centralized
telephone number system 11 .
E)...Because of the Imowledge and enthusiasm he has dernonstmted to the CERTnF,
it was rccmnmcnded that Lt. .Jeff Kl'onschnabl be nppointed to the post of the nl'st Code
. Enforcement Coordinator: City staff ngr'ees, appointmcnt completed.
F)...The Code Enforccment Coordinator shall be given tile latitude to set up and
ndministe." his depaMmcnt as he deems most appropriate: City staff agrees, the only issue
that has counlered this rccommcndation is an ongoing discussion over the name "Community
Response Team, "
G)...The CERTnF l'ecommends that the current staff of code inspectors be retained,
but trnnsfencd to the office of the Code Enforcement Coordinator: City staff agrees, move
has been completed and the department is operational. In addition, the temporary sign
amorti7.ation inspectors have been transferred to the Community Response Team.
I1)...AlI code inspec!OI's should participate in the training and cel1ification programs
offered by the FIOI'idn Association fOf Code Enforcement (FACE): City staff agrees,
Lieutenant Kronschnabl has updated all of the code inspectors history and certi fication training
status relating to F,A,C. E.. The Licutenant is coordinating upcoming F.A.C. E. training sessions
as they become available.
, I)...AJI code inspectors should be provided with marlted vehicles, uniforms, and radios
enabling them direct contact with Police Dispatch: City staff agrees, but discussion required.
It is recommcnded that two vehicles assigned to the Community Response Section remain
"unmarked", for use, as, surveillance vehicles. Uniforms and radio's have been approved,
implementation process ongoing.
J)... The worldng hotu's of code inspectors shall be staggcred to provide seven - day per
week coverage: Cily slaff disagrees, present staffing levels of five code inspectors prohibit this
coverage on a regular basis. As reliable data and priorities would dictate, hours can be "flexed"
and/or tlovertime" approved to handle special situations. '
It is the Commission's desire to "get seriousll and be pro-llcth'e ahout code enforcement,
they must malte it clem' to all {kpal'tments and Ic\'Cls of the city staff. In ordcr for this
Memorandum
Status RCp0l1
Page 4
plan to worlt, the office of the Code EnfOl'cement Coordinator will requh'e the cooperation
of the City Attorney's office, Police Department, Planning & Zoning, Public \Vorlts,
Utilities, Building, Fh'e Department; indeed, the entircty of the city staff: City staff agrees, .
,Special Assistant to the City Manager, Lt, Kronschnabl,' has implemented this proce!.s and
advises that the cooperation from the entire city staff and their departments has been
"outstanding. " .
Specinc Obstaclcs Facing Code Enforcement:
Paramount, among the obstaclc...lt to effective code enforcement is the issue of repeat
violators. Thel'c are those in our City who have learned to "play the game II and take
advantage of loopholes in the law.
Florida Statutes #162.09(1) states that repeat ,,'iolators may be subject to n fine imposed by
the Municipal Code' Enforcement Board (MCED) UfoI' each day the repeat ,violation
continues past the date of notice to the violator of the repeat violation" (emphasis added).
It is the opinion of our City Attar'ltey (although those of other municipalities differ) that if
a repeat violation is corrected the same dny that the notice of the repeat violation is given,
then no fine can be levied. \Ve recommend that the Code Enforcement Coordinator review
the procedures used by the city of Port 81. Lucie in dealing with repeat violators: City staff
agrces that alternatives to the loopholes created within our present enforcement of "repeat
violators", needs to be researched, closely monitored and resolved, Lieutenant Kronschnabl has
been assigned that tusk and will keep city staff informed of his progress, Information received
from Lt, Kronschnabl will be evulualed by the City Attorney and if approved, implementation
procedures developed,
'This allows for the habitual violation of cCI1ain ordinances without feOl' of prosecution.
This is most prevalent in illegal signage and outdoor displays: City staff agrees and
Lie~tcnant Kronschnabl has recently completed a sign amortization program evaluation that,
clearly lists our progress and steps needed to insure that violations clo not go unnoticed, We are
also tracking signs that have been denied variances by the City Commission to insure that they
come into compliance. Outdoor displays arc presented to the Code Board with continuity, and
accountability issucs addressed, This is an ongoing problem that requires a "case by case"
evaluation,
The CERTnF recommends that, thl'ough the Flol'ida League of Cities, and the Pinellas
Legislative Delegation, Clennmtcl' lobby the State Legislature to modify this statute to
allow for the immediate citing of repeat violators: City staff \vill have the legal department
review this' recolllmendation in detail. On the surface, any assistancc in stopping the "repeat
violators" from using the system to their advantage, would certainly be helpful to the code
inspectors and ollr cnforcement/col11pliance program, ,
The CERTaF further l'eCOIlUllCllCls that the Code Enforcement Coonlhmtor investigate all
potent in I :H'CIllJ(~S of en fOl'('ement not ell I'['cnlly in use in Clea ['wat ei'. Thc:"e include:
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Memorandum
Status Rep0l1
l'age 5
A)...The use of a Hearing Master as a supplement to the Municipal Code Enforcement
Board: City staff agrees with review of this allemative and will recommend that Lieutenant
Kronschnabl research this Ithcadng master" conceptual process and coordinate his findings with
the city legal department. This information will be given to the City Attorney's office during
third quarter of FY 93-94. '
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B)...J'he use of the Police Depar'tment and the County Couri System in code
enforcement: City staff agrees and this process is ongoing. Lieutenant Kronschnabl has
coordinated the cfforts of scveral city departments concerning code enforcement. The police is
one department that has provcn to be very supportive by providing personnel, equipment,
surveillance and documentation assistance, An example of a coordinated effort was the complex.
investigation of an illegal Jet Ski business that was operating' off the Courtney Campbel1
Causeway. An undercover police/code enforcement operation resulted in the business owner
being issued an ordinance viol~tion that will be brought before the Pinel1as County misdemeanor
criminal court. The trial date to be set.
C)... The concept of IIReview and Determinationu and "Certilicatioll of Finell used by
the MCEB of the city of Port St. Lucie to deal with repeat violators: City staff agrees,
Legal staff will review and make a recommendation to the City Commission by June 30, 1994.
D)... The impl'ovement of fm'cclosing on liens resulting fl'om MCEn actions: City staff
agrees. Legal staff will review and make a recommendation to the City Commission by
June 3D, 1994.
Anofher fl'UstrnfiolJ to code inspectors is the enforcement of lot clearing cases where the
propcl'ty 'owncs. is out - of - state. The CERTaF recommends that the posting of the
'property be deemed adequate scnice or notice when other methods of contacting the
owners have failed: City staff agrees that alternative methods of notification have to be
reviewed and implemented. City staff recommends thal the Icgal department coordinate with
Lieutenant Kronschnabl the concerns expressed by CERTaF, and together come up with a
recommendation for cily ~taff.
Past fmstrntions have included the inability of code inspcc'tors to cite abandoned vehicles
on the gl'ass area of a City I'ight~or-waYt in the same manuel' they could on Pl'ivatc
property. The CERTnF is confident that the Code Enforcement COOl'dinatort worldng in
conjunction with Public \Vol'ltSt cllllresoh'c this type of issue: Cily staff agrees and has been
notified by Lieutenant Kronschnabl that, progrcss is being madc. Code inspectors will be
compleling tlparking specialist" training on January 14, 1994. They will bc ablc to issuc parking
citations that includc; right-of-way violations, fire lane violations, handicap parking violations
and olher parking violalions that have been of conccrn. In addition, Lieutenant Kronschnabl has,
coordinated the efforts of code cnforcemcnt and Police Dcpartlllcllt pcrsonnCl to "immediately"
tow vehicles len on (he righHJf-way by repcat violntors,
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Memorandum
Status Report
Page 6
CERTl1F Recommendntions for Modifyilll! the Existinl! Code of Oc'dinnnces:
Chapter 2..:Administrntioll:
A)...Section 2,.211, Definitions. Amend the definition of I'epeat ,'iolation: City staff
agrees with this recommendation and will have the legal department review and respond with
its findings to the City Commission by June 30, 1994.
B)...Scction2.218, Enforcement PI'ocedure. Renumber this section in proper sequence:
City staff agrees ,with this recommendation and will have the legal department review ,'and ,
respond with its findings to the City Commission by June 30, J 994. '
C)...Other modilications to the tangunge of this section consistent with the establishment-
of the Code Enforcement Coordinntor position: City slaff agrees with this recommendation
and will have the legal department review and respond with its findings to the City Commission
by June 30, 1994, ,
Chapter 7... Amusements:
A)... The CERTaF feels that the entirety of Chapter 7 is poorly written and is gcneral1y
not enforced. After consuUntion with Captain Paul Maser, we recommend the Police
Department clearly define what they are attempting to accomplish by such regulation and
work with the City Attol'J1ey~s orlice to, draft a replacement ordinance that addresses the
desired objectives: City staff agl'ecs and Chief Klein has advised that the Police Department
will begin the process and coordinate their efforts with the City Attorney, , '
Chapter 20...Nuisanccs:
A)...In general, modify the language of Al'ticle I to be consistent with the establishment
of the position of Code Enforcement, Coordinator: City staff will direct legal dcpartmen~ to
review recommendation and report ils findings. '
B)...Articlc 111- Noise: The CERTllF recommends that the Police Depal'tmcnt undergo
further training with regard to the enforcement of nuisances: City slaff agrees and starting
January 31, 1994, Licutcnant Kronschnabl will ,coordinate training of code enforcement issues
,with the Police department through their in-service training session. ^ one hour presentation
will be presented once a week for the next 12 wecks to idcnti fy the top" 1 0" eodc violations and
,show police oflicers how they can help with resolving these violations, In addilion, Chief Klein
advised that the policc departmcnt will continuc its efforts to enforce "noise violations II , and
code inspectors will be givcn noise enforccment training to handle "industrial" noise complaints.
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Memorandum
Status Rcport
Page 7
Chaptcr 21.. .Ofrcnses:
A)...Section 21.02, Littering: The CERTaF recomnlcnds thnt this section be expanded
to include the indiscriminate throwing of unsolicitcd newspapers or ndvc11ising on front
lawns: City staff agrees and wilt have the legal department review the alternatives necessary
I ,to implement this recommendation. Central permitting department will also review with the city
attorney the possibility of expanding the newsrackloutdoor vending machine ordinance adopted
by the City Commission in 1993, to include unsolicited publicalions. ,
B)...Section 21.03, Prohibited Trees: The CcrtaF recommends that this be a part of
Chapter. 20, Lot Clearing, so the City can taIte action to rcmove nuisance plants: City staff
agrees and will recommend that this code provision concerning nuisance vegetation be combined
with the tree proteclion ordinancc, rather than the lot clearing ordinancc due to the need for
species identification during enforcemcnt. This issue ~vil1 be referred to the City Atlorney and
the Public Works Department for resolution. '
C)...Section 21.04, ForhmctcHing, etc.: The CERTaF questions the applicability (and
constitutionality) of this section: City staff has received a recommendation from Police Chicf
Sid Klcin, that strongly requests the retention of this section in its entirely.' This ordinance
serves our efforts in identifying and enforcing fraud related crimcs associated \yith this type of
business.
D)...Section 21.05, Disrobing in I)ublic: The CERTaF recommends that this section be
repealed, as it is awltwnrd and unnecessary: City staff anrces with lhe rcmoval of this
ordinance. Assistant City Attorney Rob Surette is presently werking on a "public n.lditi'
ordinance that should address this issuc and others involving public nudity.
E)...Section 21.08, False Rep0l1s of nombing, etc.: The CERTaF reels this is covered
by State statutes and unnecessary as a City Ordinance: Cily slaff agrees lhat the slale statute
is covered by state staltitc and should be eliminated. The legal department will review and
respond with its findings to the City Commission by June 3D, 1994. '
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F)...ScclioI121.11, Disorderly Conduct; loitering: The CERTaF feels this is covered by
State's1atutcs and unnecl'ss:ll')'. as a City ordinance: . City staff disagrees with this
recommcndation. The City ordinancc provides us with a "broader latilllde" than contained in
the State statute and there arc times that a wrillen "ordinancc violation" is an effective
enforcement tool. Chicf Sid Klein strongly recommends that we retain this ordinance in its
entirety and lISCS as an cxample another city ordinance that proved to be very effective towards
the enforceinenl of "profaniti' on the beach. The State statutes could not provide us with the
answer on that issue and the city ordinance proved to be the effective measure needed.
Memorandum
Stntus Report
Page 8
Chapter 23...Peddlers. Solicitors and Canvassers:
A)...The CERTaF l'ecomll1encls no revisions: City staff agl'ecs.
Chapter 28...Streets. Sidewalks, Other Public Places:
, I
A)...Scction 28.08: The C.ERTaF suggests thnt the Commission exempt official address
numbers from the prohibition of painting/marking curbs. An' improved minimum standard
for address numbers should be implemented in both commercial and residential zones: City
staff advised that Central Permitting Director Scott Shuford will be presenting to the CERTaF
, board members on January 13, 1994, a program to provide improved compliance with current
address display requirements,
Chapter 30... Traffic And Motor Vehicles:
A)...The CERTaF recommends no revisions: City staff agl'ees.
CERTaF Comments on Proposed New Ordinances Pendinl! Commission Approval:
The CERTaF offers its endorsement of the concepts of the following proposed Ol'dinances
presented to the CERTaF in nn August lIt 1993, memo from James M. Polatty regarding
Land Development Code Amendments:
A).~.(Phase I, #5) Allow utility slIbstations/facilitiC'.5 in all zones by conditional use:
City staff met with Florida Power represcntativcs in late Deccmbcr, 1993, to, discuss the
ordinance, A revised ordinance will be brought forwnrd in the second quarter of PY 93-94.
B)...Phasc I, #8) Develop amendmcnts allowing compensating vat'iations to dimcnsional
requirements (e.g., height, 'setbacl{, open space, buffers, etc.) to allow reasonable
development at existing densities: City staff advises' that this will be a complicated tllow
return II ordinance; the minor variance ordinance rcduces the impact of this proposal. City staff
recommends a low priority.
C)...Phasc I, #15) Ordinance 5387-93. Protect urban forests, natul'lll aI'eas and wildlife
habitat from disturbance: The CERTaF recommends further that an ordinance be drafted
to prohibit the planting of protected vegetation on public laud.Ii without Commission
approval (e.g., sea oats, mangro\'es, etc.): City staff advises that lhis will be highly
complicated and diffic'ull to cnforce. Il willlikcly resull in a negativc public perception, City
staff recommends a low priorily, .
D)...(Philse lI, #3) Administl'ative handling of minOl' nOJl-confot'(nities, mther fhut
requiring variances: City st\lff advises lhat ()rdill~nce 5508-94 (minor variances) has been
adopted on first reading by the City Commission on 1/6/94. ,
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Memorandum
Stahis Report
Page 9
E)...(Phase II, #15) Setback cllcl'oachmellts for unenclosed porches~ fireplaces, etc.
provided for (permit millOl' IIm'chitcctural dctailll encroachmcnts into setbach: arcas): City
staff advises that this is a simple amendment that could be combined with "G" (Phas~ II, #19).
F)...Phasc II~ #16) Dumpster screening and location requil'ements to pl'otect adjoining
properties: The CERTaF recommends further that n higher 'priority be estahlished for this
item: City staff agl'ees ,that this should be a' high priority code amendment. City slaff will
prepare a recommendation for second quarter FY 93-94 consideration,
G)... (I'hasc II, #19) De"t'elop standards for front and corner,setbaclLc;: in character with
existing setbncltS for infill devclopmcnt: City staff recommends that this amendment be
combined with IIE" (Phase II, #15). The affordable housing advisory committee also
recommends approval of this ordinance, CHy staff will prepare a recommendation for stcond
quarter FY 93-94 consideration,
II)...Phase 1I~ #50) Establish site lighting regulations (height~ type~ off-site glm'e): The
CERTnF I'ecommcnds further (hat a higher priority be established for these items: City
staff agrees and wilt prepare for second quarter FY 93-94 consideration.
TIlC CERTnF recommends ll.2ninst the following proposed ordinance changes:
A)... (Phase II~ 117) Allow administrative approval of dock length increnses in order to
reach deep water: The CERTnF recommends that the regulntion of docks be deleted from
thc Clearwater Code ns it appears (0 be regulated adequately under existing County Code
because the County regulations are more stringent that the City~s: City staff agrees with
CERTaF's recommendation, see attached memorandum.
B)...(Phase II~ 1131) Delete requirement for duplex to be within one building: The
CERTnF recommends that the Code as it is written remnin and thnt the requirement for
a duplex to be within one huilding' not be deleted: City slaff agrees with CERTaF's
recommendation and will delete from work program unless otherwise directed.
The CERTaF concluded that the Receipt and Heferml system should he altered and that
only projects exceeding 25 acres go through n Receipt and Refel'ml process; flJl'ther, that
all commel'cial developments consist ing of one (1) acre or more or I'csident ia I developments
of eight (8) units or more be posted for a time period of not less than ten (10) days on each
right.-oC-way exposure with a 24-foot square sign located not marc than 20 feet fl'om the
right-of-way in clear \'iew of the right-of-way indicating thnt a development is going to be
done on the site and that a site plan is avnilahle fOJ' review Ilt City lIall offices; and fm'ther,
that the sign will indicnte the date of placing and the date of expected permit issuance and
that no permit will he isslled prior to that date: City slaff is vcry supportive of this approach,
see allachcd Illcmorandlllll.
Fence l'\'lailltelllll1Cl~; p:u.( of Attachmcnt 18...C'ity staff ad~ises that this ordinance has been
drafted and prepared fur receipt and referral.
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Memorandum
'., Status ,Repcnt
'Page 10
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, In c]osingt' the Community Response Team has only been in existence for the pas~ 90 day's.' 111
addition to all of the' before mentioned achievements, we have found ourselves tasked with
accomplishing a physi9al move to new sllrr~undings that includedall of the logistical applications
necessary to 'set up shop. Cleaning, painting, telephone linest ,computer linest' furniture
, inoving/furnishingst filingt etc. all had to be done. The code inspectors 'w~re required to learn
. a'new philosophy and instead of surviving on one's own abilitiest learn how to, work together
as' a Uteam" and use their al?i1itics to compliment other team members abilities. New
,mamlgement techniques requiring'structured accountability, credibility and ucase managcmenC'
, tcchniques have all combined to 'create an environment that proved to be very challenging,
sometimes problematic and yet, very rewarding. The surprising, element'of so many changes was
, that the tstatisticsU associated Wilh this section did not slip during the changeover, but increased
notably. The aUached statistics and this closing statement serve as a compliment to the support
and direction from our elected officials,' sh1ff, and employees frolll throughout the city. Our
appreciation to all of you as we conlinue to pursue excellence 'in the ever, cha~ging and
'demand'ing field of code compliancc/en'forcemenl.' . '
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C I 'T Y 0 F C lEA R W ATE R
Intordl!J1nrtmllnt Correspondoncl!
, TO:
Belt)' Deptula, Interim City 1\'lanagcr
Kathy Rice. Deputy City Manager
Scott Shuford. CeJ1lral Permitting 'Director
Customer Service Improvcment - Dock Permitting
VIA:
FROM:
SUBJECT:
COPIES: M. A. Galbraith. Jr.; City,Attorney
, Dill Baker, Assistant City Manager ,
c Peter Yauch, ^~til1g Public Works Director
Dill Held, lIarbormaster
Tom Miller, Assistant Director of, Public Works/Environmental
Vie Chodora, Assist.1llt Director of Central pcrmilting
Sandra E. Glatthorn, Cei,tral Permitting Manager
Steve Doherty, 'Zoning Scction Supervisor
, '
DA TE:
January 7, 1994
I am writing to recommend a major' cllstomer service improvement. Th is recommendation is that we simply
drop our Land Development Code regulations concerning docks. We will still review the building permits
associated with Clocks, but "wning" amI environmental approvals will occur through outside agencies. ,
: This change in procedures will substantially shorten the time period involved for an applicant to receive approval
for construction of a dock. As defined in our code, n dock is a noncommercial accessory use that allows not
more than two boats to be berthed. ,Marinas; including "docks" berthing morc than two vessels, would still go
through our conditi~nal use permit approval process u~der this proposal. . ,
The clIrrent agencies issuing permit,> to construct il dock or mId on to nn cxisting dock arc as follows:
I '
~ City zoning and building.
.,. , City Harbormaster. .
.,. PinelJas County Wnler and Navigational COnlrol Authority.
.,. Department of Environment:1I Protection. .
The Pinellas County Water and Navigational Control Authority requircinenls include setback and dock length
requirements which arc more stringent than Chy requirements. The Authority also requires a sign-off on any
, dock construction from the local Harbonnaster with regard to any navigation issues. Conscquently, if we drop
, our Land Deve]opment Code requirements for docks, Bill He]d will still have the opportunity to review and
,comment on any dock proposal,'and tJle 3pplicant will still have to meet the more stringent County requirements
'with regard to setback nnd dock length. The County also has a more elaborate environmental inspection process
than we are able provide, resulting in a more careful environmental impact analysis of the potcntial' impact of
, any dock construction. . ' ,
Dy taking City zoning approval Ollt ,of tlle review process, we wm eliminate approxirn:llely 10 v:lriancc requests'
per year ,!od 3pproximate]y 80 dock construction reviews per year. This is a substantial reduction in our
workload, with no appreciable rcduction in protection of Clcan\ialcr rcsidents. l11e dock owner also henefits
,from a considerably shortened rcview period.
To make tJlis change to our procedures would require a very minor amendmcnt to Ollr Land Development Code. .
I an; inlercsled in h~aring your Ihoughts (;11 lhis matter. Should YOll have questions or COlllmcnts, plcase cont~cl
m~ .
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C,I T Y 0 F C LEA R W ATE R
Intcrdl!portmcnt CDrrespondence
'1"0:
Mic~lael Wright, City Manager
, VIA:
Kathy Rice, Deputy City Manager
')
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FROl\l:
SCOll ShufonL Central Permitting Director
New Proposal. Site Plan 'and Subdivi'sion proce'ssing
SUBJECT:
COPIES:
M.' A. Galbraith, Jr., City Attorney
William C. Baker, Public Works Director
Cyndie Goudeau, City Clerk, .
jam'cs M. Polatty, Jr.. Economic Devclopment Director
.' Sue Ph illips, Scnior Staff Assistant
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DATE:'
Novcmher 15,' 1993
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I am ~riting to share with YOll an exciting new proposal generated by the Code' Enforccmcnt Review Task Force
and endorsed by the Affordable Housing Advisory Committce. This proposal involves tJlC elimination of receipt
and referral and, as a .consequ~nce, direct Commission, revie\\' of most site plans and subdivisions. The
proposals also involves improved public notice regarding properties being subdivided or site planned.
The Code Enforcement Review Task Force fclt that the current method of receipt and referral of site pl~ns and,
subdivisions was resulting in unnecessary del nys, of development projects. 111e Task Force also noted that there
was no substantive notification to the public'that development was about to take place. To correct this situation,
the Task Force has recommended tJle foIlm\'ing proposal: ' ,
to Receipl and rcferral should only occur for site plans nnd subdivisions of 25 or more acres.
.. All sile plans and subdivisions (other than minor adjustments to existing site plans or administrative lot
divisions) should require added puhlic notice efforts - specifically, the property shall be posted with n
24 sq. ft. sign describing in general Icrms the dcvelopmcnl proposed for the property and Iisting the
Central Permitting Department telephone number as a contact. .
.. Other than site plans and subdivision undergoing the receipt and referral process, all plans and plats wilt
be approved by City staff, with tJle nddcd requirement tJlat no final approvals shall be given untit the,
public notification sign has been up a minimum of 10 days. . After this 10 day period, tJ1e plan or plat
may be approved administrativcly.
Staff would also suggest that certification of sitc plans occur, at tJlC Central Permitting Departmenl, eliminating
a procedural requirement involving tJle City Clerk's office. The Clerk's office would stiIJ receive a copy of Ule
certified site plan for official rec,ord.keeping, but its direct 'involvement would not, be needed since the City
Commission would be "out of thc loop" on smalJer scale site plans and subdivisions.
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This proposal would greatly reduce the time frame required for processing a development review activity and
would improve upon e.\;is!ing puhlic notice procedures, resulting in subst,mtinlly improved customer service.
The recent reorganization that created the Central Pcrmitting Department will facilitate this new process.
, I am anxious to disclIss this l1laller with you in greater, detail. Please allvise when we coin get together.
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COMMUNITY RESPONSE TEAM "
D9wn~own/Beach/North Greenwood Violations
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GOAL #2: : reduce the total number of code violations' 'by 10 percent
:in the' downtown, ,'beach and North Greenwood area zones' {need 124'
fewer violations which'would result in a total of 1,118 violations
fo~ the year. ' , ,.'
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Monthly Number of Inspections
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GOAL #1: Increase the, number of inspections' from FY 92/93 to
FX 93/94 by 20% (need 2070 more inspections which' would 'result in
,~ a total of 12,420 inspections for tqe year:'
"
MONTHS 92/93 93/94 INCREASE/DECREASE
: 'OCTOBER 831 1207 +376
,NOVEMBER 785 828 +43 , ,
DECEMBER 748, 992 +244
". \ JANUARY 61,7
\ FEBRUARY '850 '
MARCH 1040
APRIL 981
MAY 855
JUNE. 837
, , , JULY .781
AUGUST 978
,'SEPTEMBER 1047
TOTALS 10,350
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TO:
,rtP f,M7~ ,tY ~~ CITY OF CLEARWATER
~ ~~k.':r' INTERDEI~ARTi\lENT l\IEl\JORANDUM
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~euy Deptula. Interim Cily Manager J /). u'-' ({!:, ~'V~. q~
Kathy S. Rice, Deputy City Manager t...bl'-l. ~ \l)J U
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VIA:
FROM:
'COPIES:
Scott Shuford, Central Permitting Director.j.
M. A. Galbraith, Jr., City Attorney
Ll. 'Jeff Kronschnabl, Special Assistant to the City Manager
Code Enforcement Review Task Force'
SUBJECT:
. Code Enforce,ment Review Task Force
Emergency Sign Ordinance
DATE:
'January 25, 1994
Scott,Shuford informed me that on January 13, 1994, the Code Enforcement Review Task Force met
to discuss se,veral sections of the Land Development Code. The Task Force had a significant concern
about the Church's Fried Chicken freestanding sign (located at the intersection of Lake Avenue and
Gulf to Bay Boulevard). . This sign has a support structure that is internally illuminated causing the sign
to appear larger than allowed by code when illuminated. "
The Task Force was interested in having the Commission direct staff to prepare an amendment to the
sign code to:
Require that any internally-illuminated area on a freestanding sign, induding its structure,
should be counted in determining the area of the sign. This would include any exposed
lighting used to illuminate the sign directly, such as neon tubing or exposed incandescent
bulbs.
Require that the support structure associated with the sign not contain more than 50% of
the area of the sign;
The purpose behind this proposed amendment is to ensure th3t new signs like the Church's Fried
Chicken sign would not continue to be permitted. The Task Force was not in favor of amortizing
existine signs (including Church's) that did not meet this new requirement.
I would appreci~te Commission direction regarding the urgency of this request in relationship to other.
Central Permitting Department' priorities. Thank you for your assistance in this matter. If you have
questions or ,comments, please contact m~.O. .~
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ClTY OF CLEAR\VATER
P.O. BOX' 4748
CLEARWATER, FLORIDA 34618.4748
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City Commission
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MEMORA NDUVr
,1'0: Betty Depmla, Interim City Manager
FROM:
Fred A. ThomaS, Commissioner,
COPIES:
Mayor, Commission
Dt\TE:, January 25.. 1994
SUBJECT: P,elican Walk
, ,
~__________________________________~___w_~_______________________________________
"
During a recent City Commission meetingl Pelican'Valk came before us with a problem on their
, project under construction on Clearwattir B~ch. The problem ,was that lhey bad no acceSs to
, their parking lot from the main street of Mandalay due to a change in ~ earlier agreement wlth
their direct neighbor, Eckerd Drugs. They therefore developed an alternadve, plan that was
submitted to the City Commission to allow a pass through from Mandalay'at one of the cut,
throughways of the shopping center to go 10 their parking 1m behind the building. It was widely
debated and tlle Commission recommend~ to stafi that they create the system to have a sidewalk
that' was raised' for the. pedestrians to be able [0 easiLy travel from the iront to the back of the
shopping center. Also to create guard rails and other pedestrian safety devices irom the stairway
to keep pedestrians from being able to walk into any car passing into the parking lot into the
center.
'The directions were very de-'U' from the Commission lO'city staff. Mr.:sm Baker, himself, said
that they would be able to solve theproblein. He felt a soLution would easily be worked out at
the staff level. It was to 'then be brought back to the Commission.
I have now heard that staff at the Development Code Adjustment Board made no attempt to
, advise the Development Code Adjustment Board oi its desire to soLve this problem until after,
two hours of debate and then it was turned down by the Development Code Adjustment Board
" without giving a clear concise dlrectionIor the City Commission.
Problem number one is staff did not follow through to its commitment to the City Commission.
Problem number tWO is that the issue now appears to, have [0 go beyond the control and purview
of the City CommissiolllO a St.3.te Hearing Officer. Th'is is in the' midst of a major multi.million
, dollar construction project that is sorely needed on Clc:\fwater Beach's north cnd. This Is going
'to be very costly to the business, people that invest~d in this project. and it didn't have to be.
St-1ff wonders, and the, Commis~ion wonders why C!c3.nvarer has the reputation of having a
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~,JA/'I 2S: "904 15:27 . I
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Pelican Walk
January 25 I 1994 .
I Page Two
, 113 J11~
negative atmosphere for people to conduct business in this city. This is a prime examPle of why
the City of Clearwater has a bad reputatlon when it comes to working wil:h busin~ses. I would
like this issue brought back 10 the Commission to .see if it can be saved.
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It is just wrong' to have such a harmful methodology of working with businesses that are
investing in our city. ,
We recently had a fmancial meeting'showing the top line of our city. The lop line is revenue
from property taxes. We have to increase the lop line. The top line has been decreasing and
is projected to continue to decrease into the future as long as the projection was made which is
.five yeaxs out. There is nothing on the homon to show any change other than a decrease in
property ta....,income for the City of Clearwater. The only way we can reverse this negative
trend is to improve tedevelopmenc of old areas of Clearwacer~ ' That's what ~aS happening at
this' project. Shacks were torn down that created no revenue for the city except at the lowest
. possible level. Now we have a multi-million dollar project where the city' win nave a '
considerable increase in property taxes, and yet, wet as a city I have harmed this developer and
this business man on this project in the way we have handled this situation. How many other
situations do we do tWs over and over again. This has to come to a stop. 'We have to work
. with business to help them improve property So that the taX 'base of this city can be increased
instead of coiuinually declining. r would like this as a main agenda item as quickly as possible.
This'is a construction project in the midst of construction, and it cannot be delayed for a state
,hearing. '
. I believe a structural change must be made immediately where the City Commission has the
authority to override its Development Code Adjustment Board versus having it to go to a
Hearing Officer. It shouLd be under the City Commission's purview, not ari outsidert to solve
City of Cleanvater problems. The same should be looked at in the Planning and Zoning issue,
where we have a Slate Hearing Officer versus the City Commission. I believe ordinances should
be created where the City Commission is the court of last review other than an actual court of.
, law at the circl!it law and on up to give any level of relief to any citizen claiming harm. The
time has come to get the State Hearing OffiCers out of the loop and pUt the city in control oi its
future, and this type of problem can be quickly salved by changing the process. I request that'
you have the City Attorney'draw up an ordinance to that effect for the board to review. Thank
you.
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Clearwater City Commission
Agenda Cover Memorandum
Itl.'l1l #
Meet I ng OMI!:
I 13 fh~
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SUBJECT:
Land Development Code Amendment ~ Revised Setbacks in the Beach Commercial Zoning District.
(LDCA 94-04)
RECOMMENDA TION/MOTION:
Receive draft Land Development Code amendment and refer it to the City Clerk for advertising for public
hearing.
[] and that thl! appropriate officials be authori~ed to execute sam~.
BACKG RO UN D:
The Development Code' Adjustment Board's consideration of the Pelican Walk devolopment has prompted
staff to bring forward a 1992 proposal to modify setback requirements in the Beach Commercial zoning
district.
In 1992, staff proposed several changes to setback requirements in tho Beach Commorciul district
primarily to eliminate the structural setback requirement from a street right-of-way und to corroct
inequities in the setback requirements for residential structures. This proposed code amendment was
put "on holdtl pending an overall redevelopment and zoning plan for Cloarwator Boach. '
The attached draft code amendment eliminates the current requirement that troats properties with larger
frontages differently from properties with smaller frontages. The current code roquires il 10 foot setback
from the street right-of-way if new development occurs on a lot that has 90 or more foet of frantago.
On lots of lesser width, there is no street setback. The result of this roquirement is tho croation of
"gaps" in the streetscape as setbacks jog back and forth.
Staff feels that the proposed ordinance is in keeping with the Tropical Seascape Thome design proposDls,
as it promotes improved pedestrian "ambiance" along the Boach Commorcial strootfronts. und would
again recommend Commission consideration and approval.
The Planning and Zoning Board and the Development Code Adjustmont BODrd will both nood to roview
this proposed code amendment. , A proposed schedule of public hoarlngs is provided on pago 2.
R. vluw n d by:
Legal
Budgl!t
Purchasing
Risk Mgmt.
CIS
ACH
Other
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, LDCA 94-04
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ORDINANCE REVIEW SCHEDULE '
REVIEW BOARD
CITY. COMMISSION ;.' RECEIPT AND REFERRAL
PLANNING AND ZONING BOARD
DEVELOPMENT CODE ADJUSTMENT BOARD
CITY COMMISSION - 1 ST READING
CITY COMMISSION - 2ND READING
HEARING DATE"
JANUARY 31,1994 .
FEBRUARY 15, 1994 '
FEBRUARY 24, 1994
MARCH 3, " 994"
'. .-
MARCH 17, 1994
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ORDINANCE NO. M94
AN 'ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,'
RELATING TO TIlE LAND DEVELOPMENT CODE; AMENDING SECTION
40.367, CODE OF ORDINANCES, TO DELETE CERTAIN SETBACK
\ AND BUILDING SEPARATION REQUIREMENTS IN THE BEACH
COMMERCIAL ZONING DISTRICT; PROVIDING AN EFFECTIVE DATE.
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BE IT ORDAINED BY' TI~E CITY COMMISSION OF, THE CITY OF
CLEARWATER, FLORIDA:" '
Section 1. 'Subsections (2), (6), and (7) of Section 40.367, Code'of
Ordinances~ are'amended to ~cad:
Sec;40~367. Dimensi~nal and n~merical development,requirement~.
The following dimensional and numerical requirements shall, apply to
, '
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devel~pment withiribeach co~nercial districts:
"
(2)
>
Minimum setbacks: Structures shall be afforded setbacks which measure
not less than as r~ferenced in this subsection not less than any higher standard
, whic~ maybe applicable to a particular property in accord with, the uniform
. '
,development regulations containe,d in chapter 42. Principal and accessory
I
structures shall have the following minjmum setbacks:
,(a) From a street right-ofMway: None.
,
i. Stf'lI-e-tu~~y having a width of ~o fect or
,1 cs s sha-H-nG-t-hn-v.e-il-Fequ ired -sotbac-k-r
~" Stru-e-tur-e-s-4-0cated on propeFt-y-having a \ddth grc'atcr tl-1an 90
.f.eet~ha-l-l-hiwe-a-pequ-H1E}d-se-t.'-9aek-{)f 10 feet.
,
(Il) From a sidu property 1 ine: None.
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Nenpe5-j.deH'Ha.:J~ctlJre$ sha 11 not Rave a required $etbacl(.
2, Res-i.tJen-t-i-il-l-5-t-FOE-t:urcs sha 11 have J requ ired setbacl( of 10
, .f.f.&trr .
(c) 1""0111 il rOl1'r property line: Ten (10) fect from an abuttinq alley. if
illLY.1-9JJ.l!lOi.iJill.t. II C} n II ~
,1.,---:"NoJlflo64dentr-lit-l-frt-flue-t-ure's SIta-l-1-Aot ha'jc a rcqu ired sctbacj(
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excopt '(/~ere the rear property line abllts all alley in \'Jhicl1 case a 10 feat
~etback shall be req~ircdT
(b) Res i dent i a 1 uses shall hat/o a, requ-l-reG setbacl( of 10 feet.
*
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(6) Minimum b1:.lildi~g separation distance ~dtAin a developmentl E:ae-lt
building within a development shall be separated from ca~h othor building within
, tho samc,deve16pmcnt by a dis~ance equal t6 50 pc~cent of the sum of ihe hci~ht~
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of such two adjacont buildings, but in ne case shall tho separation distance be
less than 20 fcctT
iQl +++ Ma~imum building coverage: 75 percent.
Section 4. The provi.sions of this ordinance have been found to be
'consistent with the City of Clearwater Comprehensive Plan.
'~ection 5. This ordinance shall take effect immediately upon adoption.
PASS,ED ON,' FIRST READING
PASSED ON SECOND AND
FINAL READING AND ADOPTED
" '
Rita Garvey
Mayor-Commissioner
Attest:
, "
Cynthia E. Goudeau
City Clerk
,Approved as to form and correctness:
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, M. A'. Galbraith, Jr.
" City At~orney
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APPOINTMENT WORKSHEET
" d.'CJ
FOR COMMISSION MEETING Januarv 31. 1994 APPOINTMENTS Agenda 1/--:.-
BOARD: Community Relations Board
TERM: 4 years (effective 11/18/93)
APPOINTED BY: City Commission
. FINANCIAL DISCLOSURE: Required
RESID,ENCY REQUIREMENT: City of Clearwater
(up to 2 Pinel,las Co~nty Residents at,one time)
MEMBERS: 13 ,
CHAIRPERSON: Herbert' Freitag
MEETING DATES: As called (4/yr.)
PLACE: Commission Chambers'
APPTS. NEEDED: 1
DATE APPTS: TO BE MADE: 1/31/94
"
: ,
THE FOllOWING ADVISORY BOARD MEMBER IS) HAVE TERMS WHICH EXPIRE 'AND NOW
, REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
SPECIAL 'QUALIFICATIONS: 1 representative from each of the following: Retail Merchandising
rvigmt; Industrial Mgmt;; Real Estate Sales; Property Leasing; Mortgage Financing & Law
Enforcement. (There may be 2 from Pin. Co. under Clwr jurisdiction)
Name. Address
Date of Original
Appointment
, ,
Attendance ,Willingness
, Record To Serve
1. James B. Murray, Jr.
2630, Pearce Dr., #204, 34624
H: 796M0389 (Retail Merch. Mgmt.).
current term expires 2/28/94
1991
5 mtgs in 1993 YES
present 4/absent 1
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
NameMAddress
Comments-Related Experience. Etc.
1. Sheila Cole
, 200 Dolphin Pt., 34630
(At.L~rge)
Retired Director Weight Loss Co.
Pres. Island Estates Civic Assoc.
, 2. Bernard Ferrell,
2717 Foxfire Ct., 34621
(At.Large)
Pharmacist
3. Florence Hosch
1840 Venetian Point Dr., 34615
(A t-Large)
Past Member Clwr Health
Facilities Authority
4. Nicholas Kudlicka
200 Starcrest 1/153, 34625
(f\t*Large)
5. Bernard Panush
19029 US19N, 1/1M18, 34624
(At.Large)
Self-employed M Potter
Past member Library Board
,
6. Naomi Williams
1300 Ridge Ave., 34615
(At.Lorge)
Administrator 51. Petersburg
Junior Collogo
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APPOINTMENT WORKSHEET
30
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'FOR COMMISSION MEETING Januarv 31. 1994 APPOINTMENTS Agenda I' ~
BOARD: Library Board MEMBERS: '11
TERM: 4 years (effective 11/18/93) CHAIRPERSON: David Berry
APPOINTED BY:,City Commission .' fv1EETlNG DATES:3rd Fri. @9:30a.m.
FINANCIAL DISCLOSURE: Not Required PLACE: Library Conference Room
RESIDENCY REQUIREMENT:City of Clearwater, APPTS. NEEDED: 1
SPECIAL QUALIFICATIONS: None DATE APPTS TO BE MADE: 1/31/94
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, THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER' REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
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Name-Address
Date pf Origina,1
Appointment
Attendance
Record'
.-
Willingness
To Serve
1. Joanne Laurenti,
1012 Mark Dr., 34616
H: 441-9335
current term expires 2/28/94
, 1991
9 mtg~ in year
present 8/absent 1
YES
, ,
, ,
THE' FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO 'FILL THE'
, '
ABOVE VACANCIES:
Name-Address
Comments-Related Exnerienoe.Etc.
1. Harvey Alexander
, 675 Gulfvlew Blvd,1I30B,34630
Retired engineer
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2. Shirley Kennedy
908 Wellington Dr., 34624
, '
Former Librarian
, ,
3. Christine Morris
1 q44 N. Madison Ave., 34615
Retired Librarian for City of Clearwater
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4. David Waddell " Retired from Morton Plant, carpentry/machinest
, 500 N. Osceola Ave.,1I709/3461, 5
5. Lucille Weiss Substitute Teacher
337'Midway Island, 34630
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APPOlNTMENT WORKSHEET
'31
, *revised'
. FOR COMMISSION MEETING Januarv 31. 1994
APPOINTMENTS Agenda ,,__
BOARD: Parks and Recreation Board
,TERM: 4 years (effective 11/18/93)
APPOINTED BY: City Commission
RESIDENCY REOUIREMENT:, City of Clearwater
FINANCIAL DISCLOSURE: Not Required,
MEMBERS: 9
CHAIRPERSON: Gary Giordano
MEETING DATES: 4th Monday, 7:30 p.m.
APPTS. NEEDED: 2 ' '
DATE APPTS. TO BE MADE: .1/31/94
:t:HE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WH1C~ EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
Name-Address
Date of Original
Appointment
Attendance
Record
Willingness
To'Serve
, ,
1. Allen Weatherilt '
880 Bay Esplanade, 34630
0: 726-9776, H: 446-5060
1991.
1993 - 12 mtgs
present 4
YES
,I
2. Charles Weaver
120 Glonwood Ave., S., 34615
H: 443-4290
1991
1993.- 12'mtgs
present 9 ,
YES
current term of both the above expires 2/28/94
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:,
Name~Address
Comments-Related Exoerience. Etc.
1. Stephen Thomas Alosa
2771 Sand Hollow Ct., 34621
Commercial Real Estate
2. Bernard Ferrell
2717 Foxfire Ct., 34621
Pharmacist
*3. Deborah Hobbs
407 Hillcrest Dr. N..34615
Housewife/Realtor
4. William Kirbas
, ~4 Bohenia Circle N, 34630 '
Financial Planner
5. James Maddon
51 Island Way, 34630
Retired, City of Los Angeles employee
, ,
,6. Bernard Panush
19029 US 19N, U 1-18. 34624
.
Past momber Library Board
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APPOINTMENT WORKSHEET
Ag.n~3
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FOR COMMISSION MEETING Januarv 31. 1994
BOARD: N. Greenwood Design Revi~w Committee
TERM: 4 years (effective 11/18/93)
APPOINTED BY: City Commission
FINANCIAL DISCLOSURE: Not required
RESIDENCY REQUIREMENT: City of Clearwater
STAFF LIAISON: Economic ~evelopment
MEMBERS: 7
CHAIRPERSON:
MEETING DATE: when called/2nd Wed.
PLACE:
APPTS. NEEDED: 5
DATE APPTS TO BE MADE: 1/31/94
, SPECIAL QUALIFICATIONS: "Membsrship shall consist of (4) 'property owners or merchants
within the district, (1) shall be a design profess,ional (architect, landscape architect, engineer or '
urban pl~nner), (1) shall'be a representative of Clearwater' Neighborhood Housing Services and (1)
shall be at.large. Also, (2) at-large alternates shall be elected.
THE FOLLOWING ADVISORY BOARD MEMBER(S) t-jAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
Name-Address
Date of Original
Aopointment
Attendance
Record
Willingness
To Serve
1. Vacant Seat - CNHS rep
2. Vacant Seat - Design Professional
3. Vacant Seat - Property owner or merchant
4. Thomas Hinson
1 ~26 Fairmont St., 34615
H: 447-4702, 0: 442.4980
"Property owner or merchant"
1990
past year/1 mtg
no quorum
YES
, ,
5. Leon,Russell
, 1224 Mellonwood Ave., 34619
464-4880
n~t-Large Alternate"
1990
NA
NO
,
, '
current term of both the above expires 2/28/94
, Note: 1 st term of both members was only 1 year r reappt in 91 to 94 '
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
Name-Address,
Comments-Related Experience. Etc:
1. Annie Bottlo
,1109 Fairmont St., 3'461 5
Homemaker
2. Curleo Rivors
1341 Fairmont St., 34615
Toncher
3. H. Viroinin Robinson
1005 Amblo Ln., 34615
Nurse. Red Cross VokJOtoor
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APPOINTMENT WORKSHEET
33
.. revised
FOR COMMISSION MEETING Januarv 31. 1994 APPOINTMENTS Agenda #_
BOARD: Municipal Code Enforcement Board MEMBERS: 7 ,
TERM: 3 years , CHAIR: Stephen Swanberg .
'APPOINTED BY: City Commission MEETING DATES: 2nd & 4th,
FINANCIAL DISCLOSURE: Required Wednesdays, 3:00 p.m.
RESIDENCY REQUIREMENT: City of Clearwater APPTS. NEEDED: .. 2 ,
SPECIAL QUALIFICATIONS: "Whenever possible DATE APPTS. TO BE MADE: 1/31/94
this Board shall include an architect, engineer, businessman,
general.contractor, sub-contractor and a realtor.1I
, ,
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW.
APPOINTEE.
Name.Address
"
Date of Original
Appointment
Attendance
Record
Willingness
To Serve
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1. D. Wayne Wyatt (Engineer) resigned
new member wi!'1 begin imm.ediately & finish term to 10/31/96
*'.2. Tamara Shannon resigned (Real Estate Agent). she was appointed to finish out Louise
Bolton's term to 10/31/95, new member will have that expiration date.
THE FOLLOWING NAM,ES ARE'BEING SUBMITTED FOR CONSIDERATION TO FILL THE
ABOVE VACANCIES:
Name-Address 'Comments-Related Experience. Etc.
1. Ernie Cline
2074 Sunset Pt.Rd., 34625
Self-employed/building contractor
2. Helen Kerwin
1173A Granada St.,3461 5
Retired Oept.Mgr. - Singer Co.'
3. William Kirbas
,34 Bohenia Circle N, 34630
Financial Planner
4. James Madden
. 51 Island Way, 34630
Retired Deputy City Clerk
5.' Robert Matz
1478 Maple Forest Or.,34624
President of Public Corp.
6; Delphine Pullar Retired credit analyst
2663 Sabal Spriligs Circle, U 1 02,34621
7. Carl Rayborn
1161 Marine St., 34615
rotired morchant marino
Pres. Edgewater Dr. Assoc.
8. H. Virginin Robinson
1005 Amble Ln., 34615
Nurso, Red Cross Voluntoer
Continuod
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9. Robert'Theroux · I
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\~' \55 Rog,ers St..,U206, 3461,6
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10. 'William Weller
223 S.Venus Ave.,34615
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C I T Y 0 F C LEA R W' ATE R :;;4
Interdepartment correspondence Sheet
TO:
Kathy S. Ricet'Deputy city Manager
Earl Barrett, Real Estate Services Manager~
01
,
FROM: '
COPIES: Peter J. Yauch, Acting Director of Public Works
File
SUBJECT: FOllow-up in re aie property on Clearwater Harbor
D1\TE:
January 6" 1994
, I
This memo will serve to update my last communication to you on
,October 22, 1993 regarding commissioner Berfield's request to look
into obtaining the fo~mer Ble property 'on Clearwater Harbor. :
, Attached is a ,copy of a' cover letter signed by Bill Baker that was
sent with pertinent addenda on November at 1993 to Sybil Rivers, on
'staff with the Trust For PublIc Lands In Tallahassee. The package
was, sent. to 'Ms. Rivers because of the agencies contacted, her
'organization indicated 'it might have the best potential resources
for obtaining some degree of funding 'for the purchase.
When I called Ms. Rivers yesterday to check the status of the
request,' she told me she never received it, but 'verified it was
properly addressed. She said she "would look around 'for i t". Ms.
Rivers also suggested I obtain some information about possible
funding-from the FlorIda Community Trust Program. I called and'
asked staffer Pat 'Edwards t~ send information. AccordIng to Ms.
Rivers, the trust prog~am has been in existence for three years and
has only funded one project to date. At this point I do not hold'
out a' great deal of hope for outside funds being available to
pu~chase the property.
I have also made several phone contacts with the broker who is
marketing the property and with a Mr. Bill Tharpt Vice President of
the lending institution that now owns the property. I discussed
witn Mr. Tharp some possible tax benefits of donating the property
for public use, or possibly considering a 'combination
purchase/donation. The, attached fax receiv~d yesterday from
Auction Associatest the real estate brokert is the result of those
conversations. There are several components that could be
structured into a possible transaction. Ona of those will most
certainly be a degree of cash.
Please let me know if commissioner Berfield wishes to pursue this
further.
,
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L.~fi: 'pv-I- on f~'
Vb t --#. !:w,'li-/ d-w f- -
f cl~ - IlUor/ft.t~o.
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.1 tv I/.~/- O/l..,Jr-kECEIVED
J~
.1AN 18 1994
CITY CLERK liEP),
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RESOLUTION NO. 94~13 ,
'A RESOLUfION OF, THE CITY OF' CLEARWATER, FLORIDA,
ASSESSING THE OWNERS OF PROPERTY THE ,COSTS OF HAVING
MOWED OR CLEARED THE OWNERS' LOTS. '
" 'WHEREAS, it has been determined by the City Commission of the City of
Clearwater that, for the p~rpose of.promoting the health, safety and general
welfare of the citizens and residents of the City, real property within the City
should be cleared of w~eds, rubbish, 'debris and othe~ noxious material; and
WHEREAS, notice pursuant to former Section 20.38, Code of ,Ordinances, now
Section 20.38, Code of Ordinances, was provided to the owner of each of the lots
listed in Exhibit A, and the notice required each property owner to cause the
violation to be remedied or to file a notice of appeal within 10 days after the
date the proper~y was posted; and
. WHEREAS, the property owners have ,fa iled to take remedia 1 act ion within the
time provided and have failed to file a notice of appeal within the time allowed, I
"or appealed the notice of violation but failed.to,take remedial action within the
time provided by the Code Enforcement Board, and it became necessary for the,City
to take ~emedial action; and
, WHE~EAS, the owner of each lot listed on Exhibit A has been provided with
, a notice and opportunity within which to pay the costs and administrative charges
set forth on Exhibit A, but no payments have been received; .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF CLEAR~IATER, FLORIDA: .
,Section 1. The City Commission finds the preamble hereof to be true and
correct.
, i
Section 2. The City Commission hereby assesses a lien upon each parcel of
real property listed on Exhibit A for the actual costs of mowing or clearing,.
plu~ administrative costsi as shown on Exhibit A.
Section 3. Th~ City Clerk is herebj directed to prepare a notice of lien
against each property listed on Exhibit A and to record the same in the public
records of Pinellas County, Florida.
PASSED AND ,ADOPTED this
day of
, 1994.
At te s t :
Rita Garvey'
,~layor-Commi 55 ioner
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EXHIBIT A (JANUARY)
35~
PROPERTY OWNER LEGAL DESCRIPTION
ADMIN.
COST CHARGE TOTAL
James D. Harrison Baskins Replat Resub Part
of'Lot 2
:USAFedNatl Ntg Assn Bidwells oakwood Lot 27
James/M~ry Wooding Bidwells Oakwood Lot 31
Carole Lewis Tre. Bidwells Oakwood Lot 33
Guardian Argel Land Trust
$ 249.34 $ 200.00 $ 449.34
99.33 200.00 299.33
200.00
86.91 200.00 286.91
265.77
65.77
Robert/Ruth Smith
Danny/Mitchell Harter
Boulevard Hts Blk H Lot 2 81.76 200.00
Carolina Terrace Annex" 12b.87 200.00
Lot 27 & W1/2 Lot 26
William M. Finlay
c/o 1st FIa Bank .
Mack/Betty Postell
Coachman Hts Rev Blk C', 69.80 200.00
Lots 17-20
country Club Estates, 474.84 200.00
,Blk A, 9 E95. 69' Lot ,6
Georgia Meyer
DelOra Hts, Lot 11 206.87 200.00
J.J.Eldridge, Blk C, 50.00 200.00
E75' Lot 29
" s. J. Vaccaro
'Rodrigues McLeod
J.J.Eldridge, Blk C, 190.27, 200.00
W40' Lot 32
Commonwealth Fed S/L
c/o'Richard McIver
Fairwood Forest Lot 61' , . 50.00 200.00
Karen J.' Jones
Greenwood Manor Lot 8 85.00 ' 200.00
Alfred Bridges
C.E.Jacksons Blk 3, 5100' '138.34 200.00
Lots 6-8 '
:Capltal South Mtg
Investment Inc.
Ira E.Nicholsons Blk 2 520' 58.07 200.00
Lt 3 & Lt 4 Is 540'
Olg~ Wendling
city Hsg Assist 'Corp
Bess'ie/Mary
singletary
Norwood Blk A Lt 4 Is SlO'/st 93.03 200.00
Palm Bluff 1st Add S50~ Lt 14 129.10
200.00
Palm Park Unbound Blk Lt 23
less N4' for ROH
154.10
200.00
'Christine l<eno
Palm Park Blk CLot 8
131. 85
200.00
281.76
320.87
269.80
674.84
406.87
250.00
390.27
250.00
285.00
338.34
\
258.07
293.03
329.10
354 . 10
331.85
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EXHIBIT A . (JANUARY) ,
, PROPERTY OWNER
LEGAL DESCRIPTION
COST
ADMI~.
CHARGE
TOTAL
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. Daisy Williams 'Palm, Park Blk 'C Lot 16. $ 98.61, $ 200.00:' $ 298.61
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': Kenneth/Betsy Roush Plaza Park Blk C EllS' Lt 1 .99.53 200.00 29,9.53
'. ~. I & N3' of EllS' Lot 2 . , I
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Ja.~es/Nancy Erskine Plaza Park Blk D Lot 6 ',146.28 200.00 , 346.28
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. I , Anthony B. Harris ' Plaza Park Blk '0 570' of 91.36 200.00 291. 36
Lots 9-10
John C. Garner' J.H.Rouse B;1k 2, 533' 50.00 200.00 250~00
, , " MOL Lot 13
,
Paul/Kay Hiller Russells"Unit 1 N55' Lt 9 (towing). '200.00 ,200.00
& 515' Lot 10
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" Beach Communities Inc See 19-29-1,5, M&B' 14/.03 50.,0,0 ' 200.,00 250.00'
,,'Ruby L. Clayton Sec 22-29':"15, M&B 32/13 286.46 200.00 486.46
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RESOLUTION NO. 94-16
A RESOLUTION OF THE CITY COMMISSION OF THE CITY' 'OF
: CLEARWATER, FLORIDA, AMENDING RULE 7 OF THE RULES OF
PROCEDURE OF THE CITY COMMISSIONi REQUIRING ABSTENTION
FROM VOTING BY 'CITY COMMISSIONERS ,ON ITEMS BENEFITTING
AGENCIES EXCEPT WHEN, A COMMISSIONER HAS BEEN APPOINTED
BY THE CITY COMMISSION TO SERVE ON THE AGENCY'S BOARD AS
A REPRESENTATIVE OF THE CITYi PROVIDING AN EFFECTIVE
DATE ~ ' ' " I
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WHEREAS, the City Commission finds that Rule 7 of the rules of procedure
,
for the conduct of its' meet i ngs shou 1 d be a'mended as prov i ded herein i now,
thereforfi!,
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BE IT RESOLVED BY THE CITY. COMMISSION OF THE CITY OF
, CLEARWATER, FLORIDA:
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Section 1. Rule 7 of the Rules of Procedure of the Clearwater. City'
"Commission is amended to read:
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RULE 7 .
, (rev. 6-20-85; 12-2-93)
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No Commissioner shall vote in his or her official capacity on a matter in which
that Commissioner has i direct o~ indirect personal or financial interest,' or
which inures to his or her special 'private gain, or to th~ special gain of any
pr i nc i pa 1 by whom the Comm; s s'; oner is emp 1 oyed, or otherwi se reta i ned. The
. 'Commissioner shall state at the public meeting the nature of,his or her interest
. 'and; within fifteen (15) days after the Commission meeting file with the City
,Clerk a Form 4 to: describe the nature of his or her interest in the matter. The
Form 4 shall be received by the City Clerk and incorporated into the 'minutes of
the meeting. A Commissioner shall abstain from voting on an item benefitting a
specific agency if that member serves on the board of the agency. except when the
Commissioner has been appointed bv the Citv Commission to serve on the board as
a representative of the City.
, Section 2. This resolution shall' take effect immediately upon adoption.,
PASSED AND ADOPTED this
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day of January, 1994.,
Attest:
Cynthia E. Goudeau
City Clerk
. Rita Garvey ,
~layor-Conlllli 55 io'ncr"
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M E M'O RAN O'U M
36C\
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TO:
FROM: '
RE:
" DATE:
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The Honorable Mayor and Members of the City Commission
M. A~ Galb'raith, ,Jr.. Ci~y ~tt,orne~ ' "
Legal Department Staffing Level
January 21. 199~
When I promised you on Tuesday that I would deliver a repprt today on the ,future '
staff level of the legal department, I did not ,expect that. the Ice House
situation would demand as much of my time on Wednesday that it did. The report
I have started will, be finished over the weekend and should be ready for
distribution on Monday.
In the meantime, however, I want ,you to begin thinking about a proposal that will
be included in that report., This proposal will be the only part of the report
that w111 call for a deci s ion on your part in the near future insofar as our
, . staffing levels are concerned. and your decision will have an impact upon :the
current year's budget and this department's ability to maintain at least its
current levels of service. '
,
I have recently learned that Assistant City Attorney Rob Surette will be taking
a leave of absence for medical reasons, beginning in mid-February and lasting for
perhaps ten weeks. Although he'tells me that he is less harried than he was this
time a year ago, shifting his caseload to the remainder of my department will
undoubtedly impact our ability to perform what we are~doing already. .
I will be asking you for approval of two new positions in'this department 'during
the current fiscal year in order to permit the hiring of one new attorney and one
receptionist.
--The attorney would become an assistant police legal adviser working out
of the police station. I would transfer to that office the function of '.code
enforcement. This is a move made recently by th~ City of Tallahassee,
incidentallY. In many code violation situations we are asking whether: the case
should be taken to the code enforcement board, to county court, or to circuit
cour't' for injunctive relief. It makes sense to have one, lawyer, easily
accessible to the code enforcement response team (including the police officers)
and who understands the criminal side of the county court system, evaluating the
case, deciding'which route to take, and following through with prosecution in the
app~opriate forum. I would expect our code enforcement program to be given a .
boost by,this move. The assistant police adviser would also back up Mr. Surette
and relieve Mr. Lance of the code enforcement function, freeing up some of Mr.
Lance's time for other tasks. '
,
--The receptionist would work out of the legal department in city hall.
We presently have no system for fielding incoming telephone calls in an organized
manner: ,as a resu It. when you ca 11 our office, you never know who wi 11 answer the
telephone . The chances are that you wi 11 not be nnswered by the secretary who
. has, convenient access to the right ca lenda~ to make an appointment. Th i s is not '
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a problem for c~llersl who typically ex~ect to be forwarded to somebtidy else at
least once, but it, is tremendously inefficient for the secretaries. A
. recept i on i st wi 11 screen, out some ca 11 s . that shou I d be referred' to another,
department, send most calls to the right secretary or lawyer, and save the
secretaries from time wasted due to interruptions and distractions. If you count
~he time required to recover from an interruption and refocus your attention on
your work, a call to the wrong person wastes several minutes in addition to the'
time spent actually conversing and adds up to a substantial amount of wasted time' '
by the end of the day. In addition to handl ing inc~ming calls and greeting
visitors, the,receptionist would'also serve as a backup for typing and paper flow
man~gement tasks such as opening, ,~orting, and logging mai,l.' '
This proposal, if approved, will require an'amendment to the budget. The salary
'range for the attorney with the kind of experience we need for the new position
would be $43,000 upwards, annually. The starting salary will depend upon the
experience and qualifications of the attorney.' I have someone in mind for this
position if it is created, and I do not Want to establish an upper end without
hearing what that person might be willing to work for. The sal?ry range for the
receptionist, or tlstaff assistant I,ll,. is $15,738 to 22;645 annually., The budget
amendment would in~lude the ~ther typical payroll costs. Since we are part-way
through the current fiscal year, the impact upon the,'current budget will be in
proportion to the fraction of ,the year remaining when the new employees begin
work.' ,
I will ask you to consider and approve this proposal during your next regular
daytime ,meeting on Monday, January 31, 1994.' Should you have, any questions
regarding this proposal in the meantime, please let me know.
MAG: a ' '
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,Copies: '
Betty Deptula, Interim City Manager
Each Assistant City Attorney
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MEMORANDUM
TO:
The Honorable M~yor and Members of the City Commission
M. A. G~lbraith, Jr., CitY.Attorne~
Government in the Sunshine Law '
FROM:
HE:
DATE:
January 26, 1~94
"
During your meeting next Monday, I will ask for your approval of
the enclosed letter ,to the Attorney General requesting opinions on
two questions relating to the attendance of two members of the same
board at, a meeting of another board, when the other board is'
complying with the Go~ernm7nt in'the Sunsh~ne Law.
These questions were prompted by a question raised this week by
Commissioner Berfield, who has been appointed to the board of the
Jolley Trolley corporation. The same question could be asked if a
'co~issioner attends a meeting of the PPC, the MPO, or .any other
board which is subject to the Sunshine Law and has one, of qur
commissioners sitting as a member,' or if two of, ybu - attend and
participate in a meeting of the board' of county commissioners or
the legislative delegation.
"
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'If I were to render an opinion on these questions, the answer to
each question would be ~no~ in view of the 1992' Attorney General
opini.on regarding candidates I forums. If the Attorney General
renders the same opinion, we will have something to take to the
Legislature with a request for remedial legislation.
Copies;, '
Betty Deptula, Interim City Manager
Cynthia Goudeau,'City Clerk
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C I 'T Y:
o F C' L ]~ A ,R \V ATE R c
POST OFFICE BOX 4748
C LEA A W ATE R. F LOR IDA 3 <I 6 1 B. 4 7 4 B .
Olficool
City Altolnov
(813) 462.6760
fOl( (813) 462.6426
J?nuary 31, 1994
The Honorable Robert A. Butterworth
Attorney General
The Capitol
,Tallahassee, Florida 32301
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Dear Mr. Butterworth:
i'
The city Commission of the city of Clearwater has approved the
submission of the follo~-Ting questions ~oran opinion from your
office: c
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1. May tHo 'or more members of a board of a pUblic
agency simultaneously attend a properly noticed meeting
of another board of the same or another pUblic agency and
participate in the, meeting, without giving notice of a
"meeting" of their own board or otherwise complying with
the requirements of the Government in the Supshine Law,
~286.011, FiS., such as preparing minutes of a "meeting"
of 'their own board?
"
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2. If a member of 'a board of a public agency has been
appointed to 'serve as a member of another board of the
same or another public agency/ may that member and one or
more other' members of the same board simultaneously
~ttend a meeting of the other board and participate in
the meeting, without giving notice" of a Ilmeeting" of
their own board or otherwise complying with, the
requirements of the Government in ,the Sunshine Law,
5286.011 " F. S." such as prepar .ing minutes of a "meeting"
of their own board?
'J
:.
For drafting 'c.onvenience and to make the questions easier to
understand, I have used "board" to mean a board or commissidn'of a
publ'ic agency which is subject' to the requirements of the
Gove'rnment in the Sunshine Law, 5286.011, F.S. "Public agency",
means any agency, \1h'1ch is requ,ired to comply \1i th the Government in
the Sunshine Law, including any private organization which is
deemed to p'lay an integral. pcu.t in the decision-making process of
a public agency and therefore subject to the law.
. '
Q,
, , E 1111 II I E III II Illy III It II 1 n II 11 A I r I r III a II ~.I A c: 1 I nilE fI\ I' .1 0 Y II r . ,
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,Robert A, Butterworth
Page Two,
January 31, 1994
The questions are closely r~lated: ,To restate them in plainer'
English, if members of Board A attend a meeting of Board B, ,does
that constitute a meeting of Board A for the purposes of the
Sunshine Law? In, the second question, a member of Board A is also
a member'of Board B. For each question, the assumptions are,that
both boards are public agencies and that Board B is complying with
the Sunshine Law by giving proper notice, meeting at a suitable
location which is open and accessible to the public, and keeping
minutes'of its proceedings. It is further assumed that some of the
topics of discussion by or before Board B are also topics which
will'or may come before Board A. Finally, to carry~hese questions
a step, beyond the questions you answered in Attorney General
Opinion 92-5, an assumption is that both members of Board A
participate in the meeting and engage in an interaction or
interchange of ideas, ,The interaction, or interchange of ideas
would' be indirect in Question 1 if the' members independently
address their comments, to Board B, but would be direct in Question
2 where a' member of Board p, sits as a, member of Board Band
considers a matter after hearing comments from the other member of
Board A.
"
This question can be raised in a variety of factual situations.
For th~ first question, hypothetical situations include: (a) two
members of a city board attending and participating in a city
commission meeting; or (b) two city commissioners attending and
participating in a meeting of the board of county'commissioners.
For the second question, a hypothetical situation is where a city
commissioner is appointed to serve as a member of any board. or
committee which is subject to the Sunshine Law and is coriplying
.../ith it, and one or more other city commissioners attend and
participate in a meeting of the board or committee. In all caies,
business which may come before the city board or city commission is
under discussion at the meeting of the other board.,
,
In Attorney General Opinion 92-5, you expressed the opini9n that,
at a candidates I night or political forum, an expression by one
incumbent city commission member would not subject the meeting to
the Sunshine Law so long as there is no l1interaction" or discussion
between two incumbent members on an issue which will foreseeably
come before the commission, 1'l1e mere attendance of the second
member at the same meeti.ng does not require compliance with the law
if the two members do not discuss the issue, II interact., II or engage
in an IIfnterchanCjc,1I l3ut, if two 01.. morc incumbent members attend
and discuss or delJute issueu coming be,Eore the commission, the
meeting would bo subjoct to the Sunshine Law.
You and your predece~sors have reauhed similar opinions before in
other contexts, and they are ~ummarizcd in tllo 1993 edition,of the
IIGovernmcnt in the SUl1sh.i ne Nunll':lll1 CI t pi.lCJc 37,
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'R~bert A;!Butterw6rth
Page Three
. January' 31,,1994
However, i,do not,believe your offi~e 'has addressed the,question
under circumstances where the Sunshine Law is' ~eing complied.with,
'~lbeit by a different agency. ,The'purpose of the law, is to discuss
pUblic business openly. In the ques~ions presented above and'the
hyp~thetical situations upon which ,they are'based, 'proper, notice
has been ,given and the open public, meeting is held at a,proper
location, and minutes are being kept. A negative answer to these
question~ will not necessarily result in greater public notice or
public deliberation upon the issues, but, would likely chill the
p'rospects' of participation by, public officials 'in an open public
, 'forum. 'A lIyes" ansvle'r ''''ould I in our C!pinion,' be closer to the
intent of the Legislature when it declared meetings at which
official acts are to be taken to be open public meetings. . If the
meetin~s are in fact open, to the ,public, proper notice has been
given,' and minutes are kept, \>le suggest that the" law has been
satisfied and that no good purpose would be served by requiring the
expense of addit~onalnotices and' additicinal s~ts of minutes by
. ano~her public agency. ' '
.;
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Your assistance in this matter will be greatly appreciated.,
Sincerely,
, "
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CITY COMMISSION OF THE CITY OF
CLEARNATER" FLORIDA
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'0, ~y:
M. A. Galbraith, Jr.
city Attorney
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',SENT BY:Xerox Tolocopier 7021: 1-25-94 ; 10:45 ':
e
January 25; 1994 ,
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, Mr. William C. Saker
, Director of' Public Works
City of Clearwater' ,
P.O., Box 4748 , ,
, ,ClearWater, Florida 34618-4748
,ReI Recommended Posted Speed Limit
Clearwater'Paas Bridge
. Dear Mr. Bak'ar: '
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BaS8d on an ass&ssment of the bridge inspection reports and ,a
review of' the channel monitoring data for ,the' Clearw'Ater Pass
B.r:l.c:lge,: Kieinqer' Campo and Alu,ociatas recommends an incX'ease. in',the
postea, speed lilnit from 15 MPR to, 25 MPIL ' "",
.The decision to permit an' adjustment in.the'posted speed limit
". is governed by the current ~onditions of the bridge and channel.
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KCA will centinuQ to monitor the inteqrity 'of the structure
and to evaluate the scour Qf the channel. If conditions change, a
re-eva~uation of this recommended, speGd limit for the bridge will.
be warranted. ' '
Sincerely, ,
~C,~~
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Tho~sA. LoCicero, P.E.
, TAL;tmf
,'CI\wp51\Clwtr.ltr,
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1IoaIll OMce/P.Q Dim ~281' 'Illmla. F\.crIAA. · S362U261
1208 N. Lola ~ · SaJte tlO . thnIpa, Flor1d& 38607 · Bl8.1m63SL · FAX: 81&117MllJ3
, 6M 1J&B ScolQ\ Wi' 'IliUAh~ YlQrld& U~ · OOWMSSOO. F~ (l(WSS6.1'l98
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CITY OF CLEAR'VATER
Interdepartmental Correspondence
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TO:
Mayor and Commissioners I
19'(
L \Jhc:~ fU:
COIVIIVIISSIOI\I
PRESS
Date J AN 1.a lY~l.j
CITY Gu:t1l\
FROM:
Betty Deptula, Interim City Manager
COPIES:
Kathy Rice, Deputy City Manager
William C. Baker, Acting Assistant City Manager
Jim PolaUy, Economic Development Director
Leo Schrader, Risk Manager
Al Galbraith, City Attorney
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SUBJECT:
. DATE:
Flood Damage - Lafferty Residence
January 13, 1994
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On August 25, 1993, a severe thunderstorm resulted in stormwater sufficient to enter a ground level garage
at 1707 Harbor Drive. The house there had recently been constructed under the City's CDBG housing
program. The house was constructed in accordance with all codes, including FEMA requirements, relating
to that neighborhood. The flood level elevation requirement there is eleven feet above mean sea level and there
are no requirements as to a garage floor elevation. While some owners choose to elevate their 'garage floors,
they are more often at ground level being the terminus of the approaching driveway. Ms. Lafferty chose to
store certain property on the garage floor, at ground level, which resulted in the water damage.
The City's Risk Management Office has found no liability on the part of the 'City. Johns Eastern, a' City
Insurance Agency, has also denied the damage claim staling that the City is not liable for an "Act of God".
The Neighborhood Advisory Committee, at its meeting of January 11, 1994, recommended that the City do
three things: '
1. Improve the storm drainage facilities in the, neighborhood as soon as possible.
This work is already under design by our Engineering Department.
2. Maintain the existing storm drainage system. ,
. This is a routine function of our Public Service Division. The storm drain pipe in that
neighborhood was not stopped up, nor failed to operate
3. The City pay Ms. Lafferty $1,500 for her 'damages. The Committee simultaneollsly declared that the
City was not liable for damages, but wanted Ms. Lafferty compensated strictly from a humanitarian
standpoint.
Page 1 of 2
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, CITY OF CLEARWATER
Il1tcrdcpal1n~cntal Correspondence
37b
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TO:
COP1FS:
Mayor and Com~issioners
Betty Deptula, Interim City Manager
Kathy Ri,ce, Deputy City Manager ,
William C. Baker, Acting Assistant City Manager '
Jim PoIatty, Economic Development Director
Leo Schrader, Risk Manager '
. Al Galbraith, City Attorney
Flood Damage - Lafferty Residence
" FROI\t:
'\,
SUBJECT:
DATE:
January 13, 1994
It is the recommendation of this office that no payment be made to Ms. Lafferty, for the following reasons:
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1. The City has not been negligent in the maintenance of its stann water system.
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2. The City is not required to provide storm systems that cannot'be exceeded by any size storm. Even
our most modem storm dr~n systems tan be inundated by storms of great intensity.
3.. There was sufficient water fat'Iing upon the Lafferty property alone to' inundate the garage,
notwithsumding th,e carrying capacity of the pipe from the street, to Stevenson Cr~ek:
4; The consequences which might become of the payment to property owners even remotely as~~ciatcd '
with flood damages when not a function of the City's negligence could become astounding.
5. While we appreciate the Neighborhood Advisory Committee's sensitivity to Ms. Lafferty's situation,
there are numerous other, perhaps even morc deserving, humanitarian gestures that the City might
make in behalf of its many citizens. . ' ' .
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** DRAFT **'
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Briefing Session Guidelines
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,"The purpose of these sessions is to allo~ slaff to inform City Commission, in a less formal
'atmosphere than a regular Commission meeting, on complicated issues that will be' brought
> before them 'for decisions at a future regular meeting; to allow the surfacing of additional issues
. and positions' for consideration before an actual vote by the Commission; and, to make
educational presentations.
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Commission decisions will not be made at these sessions. The format will provide
opportunity to discuss' issues with staff and other Commissioners" ask questions, request
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FROM:
COPIES:
I!"l'1yc~ r-/. (!6"";J7/~SjO'.u€",QS , " ~ q ~
/J ~c:.t/~.lJ ,A.<r /,;~~s,.,A' /=',-,:01" *'/, 2 A.('J"-e0l"E8 TO: ' 0 G\~ ~
4s .e"d~tlKe:1J hy ~1'~1!' L,Av~!;~.u - COMMISSION' f(j!
e>1lIe-1:: Proror:... I.s .-t!PL 4vt1,!,..,hle.. CITY OF ~[~A.BWATER
,IV -no,(... dPhitr- . Interdepartmental ~po'tfM~ 'h~~N
Belly Deptuln, Interim City Manager CITY ClERK
H. Michael Laursen, Human Resources Director
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SUBJECf: ,Receipt' and Review or Proposals for City Manager' Senrch
DATE:
January 21, 1994
, ,
Severnl weeks ago lelters were di rected to eight (8) national recru i tment fi rm s
soliciting proposals for a national, scarch process for City Manager. The following
five (5) agencies responded to the request:
Slavin, Ne~ins . & Associates
Norman ,Roberts & Associates
The Mercer, Group
Ralph Andersen & Associates
The PAR Group
I have made nn initiul review of the proposals submitted by the firms, all of which I
believe to be quality nationnl senrch firms capable of performing this proposed
assignment There urc only minor differences in the, proposl1ls; nnd, in fact, much of
the language in the recruitmerll process as described by the firms is identical. I.
have attached nn analysis which represcnts my vicw as to a rating of the' firms nnd is
the basis for submitting my ranking of the firms nt' this time as follows: '
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#2
#3
#4
Slavin, ,Ncvins &. Associates
The Mcrcer Group
The PAR Group
Ralph Andersen & Associates
Norman Roberts & Associates
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This anl1lysis is not based on any reference checking on the firms. Each' of the firms
did list current nnll/or past clients for whom it has conducted successful national
searches and who f~H1Y be contacted in this regard.
I would note that the ani)' difference in my analysis between Slavin, Nevins &
Associlites vcrslI s The Mercer' Group is, a fi ftecn ( 15 )-da)', d i ffcrenee in the time
schedule to complete the project If nile were to discount timing as a relevant
concern . bceause of the appointment of nn Interim City Mannger who also is
projected to be n candidnte for the job on a permnnent basis, thcn the firms would be
rated equul ill my perspective.
'Altl1ched nre copies of survcys for City Mnnllgcr and City Attorney conducted h y
Human Resources eliI' 11iS, month.,
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Proposal Summary for City Manager Recrultment Process
FIr m' 5'~'" "I" uJ ~ '. ........ .' ' '
'_ ~~_ua~s_&~~Q~~L~_____________________________________
______JQ~~~~Q~~_~~!~~B2~~_~~1i~_B~______________~________________
-_____B2~S~~~L_~_~Q~L~___________________________~_______________
---------------~----~-----~--------------~------------------------
, . ,
-----------~------------------------------------------------------
Base Cost:
Add't. Ex pe n s e: .J:1SP.5! .!!~~~LJl2j:._ .t:!:!_~~c:..~ej._.1Q!_ 0 f
Base' (Le. $4,988)
TIme To Complete Job: __~~_'!..':Y!l_....:________________________;...____________
$12;470.
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GUarantee(s):
______.ll_'dill.....nQ.t...J~~ r.u.i.~~.anQ.:ld.ro:ia _w.!JU;l~a...r.;i!t~t. _(g.f_~t..J.$S2.1:.J;l".9 _y~<g'~.l
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year.
Flrmls Comparable Searches for City Managers:
Did 9 local government CEO searches
__las.t. yeaz.:_a~l. 5lJC~li.ful.~nts
__1n~i~_~~~Q~L_~~~g_R~Q~~~~1!y,FL
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'Other Searches of Note:
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__n!p.!!~;:'~l!..s...:_.Q,gg~f.t~l..9_!!gsgh ,-Ji.aj.~.f!2V i 11 e ,_122.!:c!!'!'Q.~...l_.F.2!!!E.e..Q.~J~~2snL______':"__ '
__ Mi~!.t..L..!!I2EL~CI.l!.I'!..cj..!!2_2~;:..:..~q,9-!.9.Q0 inc 1 E~!!!2.J~..I.!.s_tJ.E.!._!~L_~.!l.E.!~~~~!..._t!.C.!___
Lakewood, CO; San Diego, CA.
Staff: '
Ran",,..t- ~ 1 :'I"; n - ....1.2.-Y.eal:S..-WP.:rki.nl;-.fol:_gmte..J:Dm~ _2...:tJ:,S....a a~~ ~-u... ~Q.u.~,nl.tan t
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__~alL_A.li 1! 1~J~...i!:Y_l.:!9F..:_1Ltl.l!!'l2.!} _Rti!LoJlE!: ~!.!.'pj..E.:._ to...F_]~Y.ti ~l'y _!!!..!.~....! _g~-.J_E~~_c:..o~..I?l e ted
course work for 'Masters Degree in ,Public Administration
,'" Client list and reference list providnd.
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Proposal Summary for City Manager Recruitment Process'
F i'r m :--'till!_M~P.:.~.!"_~t:.Q..\!p__________~_______________~~_______~____~____~' ,
One Lakeside Conunon ' , '
,-~-----99-0-H;;;o~d-Driv~~-N~-E~--suft~-510---------~-------------------
----------------------------------------------------------- .
, . Atlanta, GA 30328' ,-------
------------------------------------------------------------------
Base Cost: '$12,448.
A d ~ I t. Ex pe n s e: E~.Eg!l1i~.!i...!1.Pl__J:Q_~~~eJ!.ELl~1..Q.Q.Q...
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TI meT 0 Com p I ete Job: __"?~~~y;!_1!!.":..a.!~_~L!:L~~_2!:.!.~~<<:..~~.!E!~!._~i.:~_~~_.y}..?124 )
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Gu>ar~ntee(s): ' '
~_1l.iI_'s.~.1:ed~_mdida.~ 1 e.a~.in_fi.r.s.t_'LeaJ:..Jd iU....rJi!.QQ _~~h_tp...r_~Q!.2..t.;_11_not .
J __;:.~..!".!:!it. _G1.~ !!~CLt..,g~ _ ~...E....l,gyg~!'!. _f.g~_ ~~.fl~.2 _,lL .D,gy~;:. J:~.s: !~-!:.. t:..s.b~_c:..aJ.1E!2.<;!. t:..e_.E !e.c ed ;
4), continue search until city satisfied
Firm's Comparable 'Searches for: City Managers:
Austin, TX; Boca Raton,' 'F,L; Ann Arbor, HI: Rock Hill, SC, etc.
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Other Searches of Note:
'PM' ; f""p .c.hie..fs..-L-Mo.l:.t.h. T.; t-t-l p .Reck, AR), NpUTnrt- New.s.~.JlA-_-_------'-----~
~dQUnty_~inL~trato~s.~~J&~ia_County~~-~~a-R~~~-E~~-_______~
Staff: ,
James Mercer, Firm CEO Master of Bus. Admin: held positions with Hercer,
--Sla"Vln-&"NevIils(was-presIden-tl-;-andKornlFerry-(P'artner-~lrid-Vpf;-was-an---
~-AS-st:-CrtY-Mgr~~n-Rare~gn;-Nc~---------------------------~----------
--G'ehe~gweari.iiger-:'-RaSt-ers-rnVulilrcAcm,.rii'rs"1::ra'Eron-:'-was-SUpef'VIS1.i'ig"""'Pi::l.11~rpa 1
of the ICMA Retirement Corp.; a State Dir. for Nanagement Improvement C.orp of
America.
Client list and references provided
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Proposal' Summary for City Manager Recruitment Process
Firm: The PAR Group '.'
_____==j~~~~iY~=~J[(i=~~=~~t~i=~=~yrEg=l~]=======================
.~_~____1~~_~2_u~~Jla_~_~~~~~______~_________________________________ '.
Lake Bluff. IL 60044 '
---------------------------------------~--------------------------
------------------------------------------------------------------
It II .
Base Cost:
$12,500.
Add't. Expense: ~c:.~~!~_=~5_E':.~~_~~~~~..:____,
TIme To Complete Job: _l.?__cLa...Y.~_____________________________~________
I'
Guarantee(s.J: ' ' , .
;....______].-=1-.......~j.-t..Y-r:M.B...r-.--i;..~~ef~~!.~~~~~L!9E-ElaE~~-!1..!--tJ1J_n_}j_r_~~1L~'!.~!..
'W~LL reuo searcn or expenses on y. 2 will not recruit
-~-~-----from-Cle-aiWater-w[thout-knowIedge7per~1Ssion-:------~---
Firm's' Comparable Searches' for City Managers:
, ,
9 City Mgr. searches started
: =}It=_~=il~-7=cow:PI~t:~~=~lib====
_p~_~~~~nt2~1_~~~Qing-------
Pas t Ci ty Hgr. recrui tments':'
--Austln:--fX-~-DaTris--Tx-----
_______________________L_____-__
Richmond VA St. Pete FL
___________~_____________L______
__H~~~_~_~~~QI~~_~~~_l~_____
Other Searches of Note:'
A:rl ingt.aD...._'.c'O~--+-- vA~r3._pl Af'pments
, ,
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Staff :
Paul ReaUme. Pres..of The PAR Group--public mango consulting for
----over-7U""year-s-;-Yo-r-nTer-C[E'yr;}gr:--Hasters-1.rCPtiol.Tc-AamTtf1Sttat ion
=g~E~I~~~].2~~~~=.=j)=(~~=q:(=~~~~)~~SE~!~~~E}J=}2~I=~aAaJt~~tlt team
, ,. memDer oL,rnoenix, AR; Masters Degree in Pub. Aaministration.,
Client references listed with phone numbers.
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Proposal Summary for City' Manager Recruitment Process'
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Fir m :'~__~~~<:.n_~~~:.~t.:_~_~:.s.?z~:~:..5_.:._____________'____________...:_______
, __~_____J~~Q_~~~~Ety~~_~~s~~_~~t~_~~~________~_______________~___~
, :__~_____~~_~3~1~~~_~~_~~~6]=1~~~__~_______________________________'
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------~------------------~----~-----------------------------------
"
Base Cost:
$15,000.
Add't. Expense: E~~~!::~~~..'_EE~_~~_':.~.=.=~_.E.!...~O..?
Time To Complete .Job: _~~..?~X~_.r!..~..!I!l~~~L______________________________
Guarantee(s):
___;tL.a~.t.ed_cm:wida.t.e.,_Qthm:.. .tban...s;"ULint.ID:.o.al_c.andidate-lea~!ii ithirLQue.
.__~E~~_~~rm_~~l~_~~~o_~~a~~~Jg~_~x~~n~~~~______~____~~__.:.________~___.
,Firm's Comparable Searches for City Managers:
,
Current recruitment for Elgin. IL
------------------------------~-
_~~_~~cini~~~CA~______________
:..t;..hJ~l_!;~~~ll.~i..Y.!'LE~~t~h_l'L!Ll.Q.f_L____
Clearwater, FT. Lauderdale, Gainesville
=r!~~l=~~~~~~=sJ:. pe!~:--~~========
Other' Searches of Note:
-"_..l1o..l:::Ina.--Rn h", r. t:!'l ' inSl.~led..i.n.-p 1.ai:eme n ts ' fcJ:....Lo.s_I'.n gP 1 '" r::' .D.l~p.tc...comm.._..c.tlehe.r ro th) ;
I . _J.tfu_1JQu:ii~bQt.i..tY_L..f.6iJ:faz.&..S1\ CountY_.Mminis..~.l._Cin.cinnati_Ci.t:L...Ngr.
Staff: ' ,
. Norm Roberts, 20 years experience in public sector nationa1,recruitment;
--1rasters-pegree-ptibilc~~dminlstration-~--~---~-------------~-~-------~
------------------------------------------------------------------
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, Submitted client list and references.
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Proposal Summary for City . Manager Recruitment Process
Fir m :___B~12.h_~nf!~E~.Q!,,-~_P.~~2S.J..a._~~s___....'5"I'\_________. . .
~___ 3860 W. Northwest Hwv. Suite LJU ----------------
----DaIlas--TX-~7~22-0--~~-r-----,----------~------------------
--------------~---------------------~----------~------------------
------------------------------------------------------------------
------------------------------------------------------------------
Base Cost:
$14.000.
Add't. Expense:' $.E_O_Q.Q.:..:.~~.QQ.Q_~_s_t:.~~~~~.:___
90 days
-----------------------------------------------
Time To Complete Job:
Guarantee(s):
-If..._~.i.tb.i:rL9.D1L.Y~1lj:'.:...__C_iJ;y__l>ill.:.::..._;:~2.!.gn~_Q!:_1E_Sl.!.2m}~~~_d_ f2_r caus e '"
_fifID~~il1_E~E2_~~2~S_h__to_~_~~~~~~~_~g!~~_______________=__======
Firm's Comparable ~earches for City Managers:
I '
_19.9..1-..&._c.ur.t:eIl.t-~J:1g1:...-.&.....:-
," -E~c. Dir. recruitments:
_~=.1\r-Eill.~wood .L=:g~===--Q:~~g~_ ci_t:Y ~ ,KS :-Lubt)o-c-k~-fx-----------~------
Cincinnati~ OH Har1ingen, TX --DaIlas-l\rea-TranslLt-(Exec~n~r.)
--Copperr;-TX LaQulnoFa-; CA --CuaaaTupel)Iafico-'1Uvef-roXcn- (Exe. Dir(
Other Searches of Note:
_r.ity~~~NAPJJuL~~L________
_ S crr_~fi..Q..t.a - B !:g.fJ.~..D t o_Ill.-Int..!.bi.F.R...o r t
Various-Orange Co. ~FL
Staff: '
, _D.ayi.d.....E.is.enho~..sx....._v.E..-&J1g:t:"-..._t!al1. sl~..J._1'1C.Qiij.J:~___J:..6_.Y_~s_L_q"Q.1l~ u 1 t i ng
___~D1L.Yl.&!!lj::..:_~]t.P .-:_L.h~l.c.i_~t;..<!tf_~nsL2~!!!2E_l~.Y~.1_..:.2.!l..?) .Y_tJ_~<!.1;.jJ_~~'!.. t:.!.ons wit h
____pS Ellb-l!!.il1J:-AOl1dj..9i:..t~l'j{-i--~~l!.~~J~.!.U.li&E~-QE!!EE-~.EEJ..E~-1-J2C_.__l:!.B.-s_t:..~::.~_l?.~g r e e in
u c m n~strat~on.
Donna ,Starling~ Sr. Consu1tant--S yrs. withfirmj previous exp,. as
Adm. Asst. and Eng. Technician in Wi,lmington. NC ,'.Masters Degree in
, Public Administration .
--------------------------------
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--g!~.Y-~A;:.~L.-~~g-.b.!!..$:9-t!!:.2..!.li~~
Sacramento, CA POL~ce C ~e4.City Atty.
List of 1993 and current city mgr. searches arid client reference
lis t wi th, phone' I!~ .:::.;.::
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C I T Y 0 F, C I.. EAR W ATE R
Inlcrdepartmcntnl Corresponuence Sh., .
Betty Deptula, Interim City Manager " ~
Ream.Wilson,Director, Parks and Recreati~
Pe te r Gona , Executive Dire ctor , eRA' T . :J f? b
Fred A. Thomas Memorandum, December 21, 1993 \ ,
Cleveland street Tree Lights
TO:
FROM:
COPIES:
SUBJECT:
DA TE:
January 4, 1994
This information is provided in response to commissioner
Thomas' memorandum regarding the white lights in the trees
along Cleveland street. I discussed the subject with Peter
Gozza, Executive Director of the eRA, and we are in agreement.
The original intent of the tree lights 'on Cleveland street was
to have them burning throughout the year. Th'ey were installed
during the early part of the summer in ~992 as a joint project '
of the City ,and the Downtown Clearwater Association. The city
provided the electrical source at the base of each tree, pays
the monthly electric bills, and provided the initial
installation of lights. The 'DCA purchased the original
lights, replacement lights, and was,to provide maintenance.
In November of 1993, the DCA requested that new strings of
lights be installed to replace those that were burn~ out. In
response, the Community Redevelopment' Agency arranged for this'
work resulting in an attractive ,and conspicuous display.
cornmissio'ner Thomas alsQ-'asked for cost information. 'Although
it is extremely difficult to determine exact cost 'data, the
following estimates are provided.
ELECTRICAL SERVICE
Currently, there are eight different points of service
(meters) supplying power to the tree lights. These meters
also supply power for the colonial lamp posts as well as
Christmas decorations. ' Of the eight meters, six are 100 amp
services while two are 50 amp services. The ,current,
electrical service was originally designed to handle two,
strings of lights per tree. Howeverj some trees have only one
string while others might have 'four or five depending on the
size and type of tree. This sometimes creates problems when
'there are more strings of lights than can be handled by a
specific electrical service.
Regarding costs, staff recommends that the two 50 amp services
be upgraded to 100 amps and that each tree be wired 'to
accommodate four strings of lights (cost estimate for
materials and labor - $11971. 60) .'
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'Page 2
Betty De'ptula
January 6, 1994
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ELECT~ICAL BILLS (POWER CONSUMPTION)
36b
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If four strings of lights are provided for each of the 58
trees, the hourly cost would approximate $2.51. Wi th the,
lights burning six hours each evening, the daily cost would be ' I
$15.06 or $5,496.90 per year. ,
COST OF LIGHTS
According to the eRA, ,the cost of each string of lights was
$7.69. If a~standard of four strings of lights per tree was
established for each of the sa trees" 23'2 strings would be
needed at a total cost of $1,784.08. However, assuming that
only one half of the lights would need replacement each year,
the annual cost would be $892.04. This assumes that a string
of lights will last an average of two years.
MAINTENANCE/INST~LLATION
It currently takes two employees an a~erage of approximately
45 minutes per tree to remove old lights and to restring new
lights. Based on one half of the lights being replaced each
year, the cost would be 43.5 man hours' x $17.35 per hour, at
an annual cost of $754.73. The hourly cost of a bucket truck
used' for, this purpose is $11.10 or an additional: cost of
$241.43 per year.
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SUMMARY OF COSTS
Electrical service ,
Electrical Bills (Consumption)
Cost of Lights
Installation/Maintenance of Lights
,
Total
$1,971. 60
$5,672.10
$892.04
S 996.16
$9,531.90
,Although the tree lighting program is a definite, asset to
Downtown~ there, are certain obstacles associated with the
continuous lighting program., These, include:
1. 'Vandalism of lights (removal of strings of lights,'darnage
~o electrical receptacles, etc.) ,
2. Tree growth sometimes breaks lights and plug connections.
'3. Lights/trees damaged by vehicular accidents
4. Unauthorized use of city electrical service
5. The trimming of the trees is a little more difficult ,with
lights installed.
staff recommends that the program be continued with the City,
providing for the electrical services and electrical bills,
and the DCA or CRA providing for the lights, their
mai'ntenance, ,replacment and installation.
RW:LB
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SUBJECT:
, '
m ,QJCfC /e:ob1h7/;.:sI'O''.v~S -
,.tJd.~1t'nAI/' 7S,ce.c?~~ G~ 7k.-3'i5 C- .
/JJ;~~ ~,..,~~ C I T Y 0 F C lEA R W ATE R
IS S l.,G. lnterdepartment Correspondence Sheet
w~ 1:.4.J;1/ c4si!.q.s.s; 0"7 y;,~ 3/.
, 7S~
Elizabeth M. Deptula, Interim City Manager /
, '
Peter J. Yauch, Acting Director of Public Works ~ES m:
William C. B~ker, Interim Assistant City Manager :SSION
Donald A. Meerians, Acting Traffic Engineer Date -JAN 13 1994
CITY CLfHK
~
TO:
FROM:
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,
,COPIES:
,
Proposed Realignment of Airport Drive
'DATE: '
Janua'ry 10, 1994
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'At'the January 3rd Commission meeting, Mayor Garvey expressed concerns about'the
proposed realignment of Airport Drive. This project is still in the conceptual stages; and
grew out of an investigation of an accident history at the intersection of Gilbert Street and'
Hercules Avenue. We had also received complaints about excess traffic from the residents
,of Gilbert Street, and we had also been asked by the Parks ,and Recreation Department for
assistance in locating additional parking for their Marymont Park.
Attached is a description of the proposed project, written about a year and a half ago. It
describes the concerns leading to, and the potential benefits of constructing this project.
Note that the proposed realignment of Airport Drive does not encroach on Airpark
property. The existing fencing around the Airpark encompasses a portion of Marymont
, Park land. In addition, we have checked with the Department of Transportation's Aviation
Group, and it.is our understanding that the relocation of Airport Drive would not intrude on .
protected air space. . ,
As I mentioned in my earlier memo to Commissioner Deegan, we had presented this plan
to the Airpark board and received a negative reaction. Subsequently. higher priority
projects preempted 'additional work on this project. .
We feel that it is a valid project. and have identified a potential funding source., If you
, ,
believe that now is the appropriate time to bring this before Commission, please let me
know. In addition if there are any questions or comments, also please let me know.
PJY:jl
Attachment
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Proposed Realignment of Airport Drive
Department of Public Works I Transportation Group
City of Cleanvater
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, Airport Drive is the first east-west street south of the Clearwater Airpark, and connects
,Keene Road and Sa'tum Drive, to the west, with' Gilbert Street just west of Hercules Avenue:
The conceptual plan for the realignment and extension of Airport Drive to create a new
intersection with Hercules Avenue came about as a result of four concerns:
o
The Airport Drive I Gilbert Street corridor carries a significant amount of traffic;
almost 4,000 vehicles per day. We consider 2,000 vehicles a day to 'be high for a
residential 'street such as Gilbert. We also were concerned about that level of traffic
making the back-to-back90 degree turns as Airport Drive traffic turns south into
Gilbert, then east to Hercules. .
o
A significant traffic collision history was becoming apparent at the existing
intersection of Gilbert Street and Hercules A Vf;nUe. In 1991, there were twelve
accidents, of which nine involved the eastbound to northbound left turn. In both 1989
arid 1990, eight of these right-angle accidents were'reported. A possible solution was
signalization; however, signalization would make the corridor even more attractive,
increasing traffic on Gilbert.
, ,
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o Residents of the Marymont Subdivision, which lies to the south of Airport Drive and
Gilbex:t Street, had previously expressed concerns about traffic on Gilbert and along
other streets in the subdivision the subdivision, as motorists tried to avoid conge~tion
along Drew ,Street. '
o City-owned park land (Marymont Park), bounded by Brandon Avenue to the west,
, Airpark property' and Airport Drive to the north, Gilbert Street to the south, and
Hercules Avenue to the east, is bisected by the turn 'of Airport Drive. The Parks and
Recreation Department, while developing plans for refurbishing the park. inquired
about moving their parking area to the eastem haIf of the property to avoid' conflicts
with residents adjacent to the west park boundary. However, they were concerned
about' having park visitors crossing Airpon Drive.
, ,
The realignment and extension of Airpon Drive would provide several benerits:,
o
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The new intersection would provide alignment between Airport Drive. to the west of
Hercules Avenue, and Marilyn -Street. to the east of Hercules, thus allowing the
construction of a 11 +" type intersection. The signalization of the ne\\' intersection
would resolve the right angle acCident history. benefitting both Airport Drive and the
. neighborhood to the east along Marilyn. .
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'Proposed Ai~rt Drive Realignment, page 2
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The heavy traffic would be removed from tne residential streets in the Maryniorit
Subdivision.' ' .
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'The park land would be contiguous, allowing greater ~tilization of the' property
without worries about pedestrians crossing Airport Drive between the park and a
'relo7ated parking lot. .
o . The back-to-back turns along Airport Drive would be eliminated~
\ .
Ultimately, the entire Airport Drive corridor, between Saturn and Hercult:~st would be
widened to provide a standard three lane cr?ss-seetion, capable of adequately ,accommodating
existing ,and anticipated (particularly after tne completion of Keene Road) traffic 'volumes. '
,
,
Based on the City's property records, the proposed realignment of Airport Drive skirts
~irpark property t falling entirely on the northern, edge of the Marymont Park property. Note
that the existing Airpark fence extends south onto park prope~y.
, Noting' a concern abo~t possible intrusion into the' Airpark's approach slope "imaginary
surface", Traffic Engineering contactedFDOT for assistance' in identifying current standards.
The distance from the displaced threshold on the runway to the Airpark property line is
approximately ,980 feet, measured along the extension of the runway's centerline. The,
approach 'slope extends at a 20: 1 slope from a point 200 feet beyond the displaced "threshold
'(780 feet from the property line) t thus crossing. the property line at an approximate elevation
~bove ground of 39 'feet. Passing vehicles on a relocated Airport Drive would not ccr.le '
close to extending into the approach. slope; signalization supports and roadway Iightin'g
stan~ards (if used) would be designed to 'avoid conflicts with .the approach slope surface.
Traffic Engineering considers this project to be a significant safety enhancement to the
, intersection and the area. ' ' "
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lndlca'te
North
LEGEND
'~,19h1 A~Qle ~
~eo': End ..... I IJIoo...-
, H,ad On' -Jl>- ..
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Lhc or lr.f n 9 r-"1I ::t1I'"
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NO T ES
'f
COll 15 tON OlAGRAM 8 TRAFFIC ACCIDENT ANAL:YSI5
TtaUle En,incctLaI D<<parnatDc: CLEARWATER. n.ORtDA
'GILBERT &. HERCULES
Frcm JAN I' J9 & 'to DEe
19 (
c g
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.
t'- 0
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11-19-') \..l ,:$1
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q-Iq -j' ih 0'044
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-15, <1/ \v 0 47 z..
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SUMMARIES
D.;"'~ t- ~ ::: 511r'\IIVfr::
YEAR
Ti me of Oay Pvmt. 'Cond..
0.:,... n CorlL - Or)' We1 Unk.
Ous~ lieu
:z.. 9 3
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COLLISION DIAGRAM.8 TRAFFIC ACCIDENT ANALYSIS
;
1
,1
TraHle: EnsiDeetic! ~p-rn!lCct. CL.EARWATER. TT.ORtDA
, , '
GILBERT & HERCULES
From JAN I
19 90 to DEe 31 19
Indicate
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SUMMARIES
D0tJ~ G'''' .:i.sAt~'I')I-=:-:
OTAL
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NOTES
Time o t Doy Pyml. Condo
YEAR ~. Ocrw n Co:lr.. -
Dry Wef Vnk. fiA
Lil. Duv "en
2- 9
orHEfi FAT
PO
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GILBERT & HERCULES
From . JAN I, 19..as.. to DEe 31 19 S..'
COLLISION DIAGRAM ,a TRAFFIC ACCIDENT ANALYSIS
Tr.Hlc EnsillcerUJ5 D~p'utmO:llt. CLEARWATER. n.OntDA
, "'J l/ ~
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ot .. -/9,
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Ie ' Se V e r II y
, Time of Day PvmL Condo Type of Col II 5 Ion TOTA
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R'EC,EIVED
JAr~ 2 6 '1994
'~ '. , .
CITY CLERK DEPT.
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1993
"
January '24,
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M~. Cin~y,Goudeau
'ci ty Clerk "
.City' of' Clearwater
112 s. Osc~ola Avenue
Clearw~ter, ~L 3~616
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Dear Ms. Goudeau:
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Yours truly, ,
~'G~
.Jay ~iott' ".
, 1880 'Lom?ardy Drive
~learwa~er, FL '34615
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Clearwil tar', Ci ty Commi ss ioners
St~' Petar~~ur~ Times
'Tampa Tribune
WTVrr News
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ALPERT, JOSEY & HUGHES, P. A.
100 South AsWey Drive, Suite 2000 (33602)
Post Office Box 3270
Tampa, Florida 33601.3270
Telephone: (813) 223-4131
Fax: (813) 228-9612
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Civil Trial and Appellate Litigation in all, Federal and' State Courts, Alternative Dispute'
Re~olution, Commercial Collections' and BankruptcY, Construction Law, Government
Contracts, Insurance and Casualty, Environmental, ,Labor and Civil Rights Law/Product
Liability, Professional Malpractice and Regulation, Securities Litigation and Arbitration, and
Workers' Compensation. ' I
JONATHAN L. ALPERT, born Baltimore, Maryland, August 4, 1945; admitted to bar,
1969, Florida arid Maryland; U.S. Supreme Court, 1973. Education: Johns Hopkins University
<B.A. 1966); University of Maryland (J.D. 1969); Harvard University, (LL.M. 1970). Chairman,
Moot Court Board; Associate Editor, University cifMarvland Law Review, 1968.69. Author:
Florida Real Estate, Lawyers Co-Op, 1982; Florida Motor Vehicle No Fault L8w, Harrison Co.,
1992; (co'author) Damages, Harrison Co. 1990; (co.author) Florida Workers' Compensation.
With Forms, Harrison Co., 1991; (co-author) Products Liabilitv. Harrison Co., 1991; (co-
author) Settlement and Release Contribution and Indemnitv. Harrison Co., 1991. Published
articles in: American Bar Association Journal, American Journal of Lel!81 HistoTV, Marvland
Law Review, Case & Comment, Journal of Lel!Bl Education, John Liner Review, and the
Florida Bar Journal, among others. Adjunct Professor, 1977.1979' and Associate Professor,
1979-1982, Stetson University College of Law. Judge of Industrial Claims, 1977.1979. Co-
Chnirman, 1981-1982, Continuing Legal Education Committee, Administrative Law Section
and Member, 1980-1983, Executive Council, Compensation Section, The Florida Bar.
Chairman, Continuing Legal Education Committee, Compensation Section, The Florida Bar,
1977.1978. Member: Board of Directors, Florida Suncoast Chapter, American Concrete
Institute, '1984.1986. Secretary, Technical Specifications Committee, American Concrete
,Institute, 1984-1993. MllBter, Ferguson-White Americ!ll Inn of Court, 1987-. Assistant
Secretary, Florida Bar Foundation, 1986-1987. Member: HiUsborough County Bar Association;
Maryland Slate Bar Associntion; American < Judic!1ture Society; Selden Society; Defense
Research Institute; The Florida Bar; Scribes.
WILLIAM S. JOSEY, born Baltimore, Maryland, March 7, 1955; admitted to bar, 19B1,
Florida; 1982, U. S. District Court, Middle District of Florida and U.S. Court of Appeals,
Eleventh Circuit; 1985, U.S. District Court, Southern District of Florida. Edru:ation: Oxford
College of Emory University (A.A. 1975); Emory University (RA. 1977); University of Florida
(J.D. 1981). Member: The Floridf\ Bar; Hi.11sborough Count.y Bar Association; American Bar
'Association (Member, Forum Committee on the Construction Industry: Torts and Insurance
'Practice Section); Barrister, Ferguson-White American Inn of Court; Defense Research
Institute.
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LINDA RE~ATE HUGHES, born Hannu, Germany, October 25, 1947; admitted to bar,
1980, Michigan and U.S. District Court, ,Eastern District of Michigan; 1982, Georgia: 1984,
Florida and U.S. District Court, Middle District 'of Florida and U.S. Court of Appeals,
Eleventh Circuit. Education: University of Minnesota (B.A. 1968); Wayne State University,
(J.D. ~ laude, 19S0). Wayne State University Law Review. Assistant County Attorney,
HiUsborough County Florida, 1985-19S9. Certified Federal Court 'and Circuit Court Mediator
and Arbitrator. American Arbitration' Association Panel of Neutrals. Traffic Court
Magistrate. Adjunct Professor, University of Detroit Law School, 1982. Law Clerk to the
Honorable Julian A. Cook, Jr., U.S. District Judge, Eastern' District of Michigan, 1980.1981.
Aulhor: ftEmployers' Price for Polygraph,ft 60 Fla.' Bar J. 39 (1986); "Who's The Client? Sec.
1963 Defense,ft 62 Fla. Bar ,.J. 65 (1988); "Hypnosis in the Civil Case,ft 65 'Fla. Bar J. 25 (1991),
38 Fed. Bar News & J. 274 (1991). Member: Hillsborough County Bar Association; Vice-Chair,
Public Information; Pro Bono Award (l985); Appellate Rules (19B6); Judici81 Evaluation
(1987.91); Chair ADR (1990-92); American Bar Association; Vice-Chair, Florida' Bar
Professional Ethics Comm. (1989-93); Florida Bar Traffic Court Rules Comm. (1991-93);
,Florida All Bar Conference (1989-93); Florida. Association of Women Lawyers (Past
OfficerlBoard Member); Federal Bar Association; Barrister: Justice William Glenn Terrell
American Inn of Court; Defense Research Institute.
. . . . . . . .
, CATHERINE A. KYRES, born Torrington,' Connecticut, July 29, 1964; admitted to bar,
1991, Florida, U. S. Court of Appeals, Eleventh Circuit. Education:, Simmons College (B,A.
1986); New England School of Law (J.D. !lli!IDY! ~ laude, Phi Delta Delta Prize, West
Publishing Company Award, 1991). Editor-in-Chief, New England Law Review. Aulhor:"A
'Cracked' Image of My MotherfMyse1f?: The Need for A Legislative Directive Proscribing
Maternal Drug Abuse," 25 New Enltlnnd L. Rev. 1325 (1991). Member. The Florida Bar;
HilIsborough Comity Bar Association; Hi11sborough Association of Women Lawyers; Guardian
Ad Litem Programj Pro Bono Attorney; Defense Research Institute.
, PATRICK B. CALCUTT. born Norfolk, Virginia, January. 25. 1965; admitted to bar,
1990, Florida; 1991, U.S. District Court, Northern District of Florida; 1992. Middle District of
Florida. Education: Florida State University (B.S.,!!!!YID.!! ~ Imide, 1987; J.D., with high
honors, 1990). Order of the Coif; Omicron Delta Kappa. Member 1988.1990, and Associnte
Editor, 1988-1989, Florida State University Law Review. Author: "The Victims' Rights Act of
.1988. the Florida Constitution, and the New Struggle for Victims' Rights,ft 16 Fla.8t.U.L,Re....,
811 (1988); "The Bankruptcy Code Meets the Statute of Limitations: The 11 D.S.C. Section
lOB Extension of Time,ft 65 FIn. Bar J. (Dec. 1991). M~mber: The Florida Bar (Member,
Sections on Labor and Employment Law, Trial Lawyers); HiUsborough County, Bar
Associationi Defense Research Institute.
. .
R. CHRISTOPHER RODEMSt born Buffnlot New York, December 4, 1966; admitted to
bar, 1992, Florida and U.S. District Court, Middle District of Florida. Education: University
of Florida (B.S. 1989); Florida Stote University (J.D. 1992); Florida State University Law
Review. Member: The Florida Bar; Defense Research Institute.
CHRIS A. BARKER, born ,Sheffield, Alabama, July 24, 1965; admitted to bar, 1990,
Alabama; 1991, Florida, 1991; U. S. District Court, Northern District of Florida, 1991; U.S.
District Court, Middle District of Alabama, 1993; U.S. District Court, Southern District of
. Alabama, .1991; U.S. Court of Appeals, Eleventh. Circuit, 1991, U.S. District Court, Middle
District of Florida, 1993. Education: Birmingham.Southern College (B,A. ~ SJ:!!!l laude
1987); University of, Alabama (J.D. 1990); Editor-in-Chief, The Column - LegnI Newspaper,
1989.90; Associate Editor, The Law and PsvcholollV Review, 1988.90; Member: Phi Alpha Delta
,Legal Fraternity;, American Bar Association; 'l'he AJ8.bama Bar; The Florida Bar.
J.S. LUCAS FLEMING, born Lakelond, Florida, July 12, 1962; admitted to bar, 1991,
Florida; 1992, U.S. District Court, Middle District of Florida. Education: University 'of Florida
(B.A. 1984); Stetson University College of Law (J.D. 1990). Member: American, Bar
Association; HiUsborough County Bar Association; The Florida Bar.
KIRSTEN K. ULLMAN, born Philadelphia, Pennsylvania, April 17, 1966; admitted to
bar, 1990, Florida; U.S. District Court, Middle and Southern Districts of Florida; U. S. Court
of Appeals, Eleventh District. Education: Utica College of Syracuse University (B.A., cum
laude, 19S8); Stetson University College of Law (J.D., ~ laude, 1990); Stetson Law Review.
Member: Hillsborough Counly Bar Association, American Bar Association; Defense Research
Institute; National Association of ~oad Trial Counsel; The Florida Bar.
GREGORY JOSEPH BLACKBURN. born Tampa, Florida, October 13, 1963; admitted
to' bar, 1992, Florida; U. S. District Courl, Middle District of Florida; U. S. Court of Appeals,
Eleventh Circuit. Education: University of Tampa (B.S. 1988); Stetson University College of
Law (J.D. 9!!!! ~, 1991); Articles and Symposia Editor, Stetson Law Review;, Author.
Comment, Government. the Holidn,' Season, 8TId the Estnblishment Clause: 11 Perspective
on the Issues, 20 Stetson L. Rev., 217 (1991) Member: American Bar Association; HiI1sborough
County Bar Association; The Florida Bar.
DA VlD D. FERRENTINO, born Buffalo, New York, November 10, 1966; admitted to bar,
1991, Florida. Educalion: University of Rochester (RA. 1988); Whittier College School of Law
(J.D., Bureau of National Affairs Award, 1991); University of Florida (M.B.A., Finance,
Certificate in Entrepreneurship, 1993). Member, \Vhiltier Lnw Review, '1990-1991. Recipient,
American Jurisprudence nnd Phi Delta Phi Awards in Professional Responsibility. Memlx'r:
American Bar Association; The }'Iorida Bar.
WILLIAM .l. COOK, born Fnirfax, Virginia, June 13, 1968; admitted to bnr, 1903,
Florida. EducaJion: Virginia Tech (B.A. 1990); Stelson University College of Law (J.D" m!!!! .
laude, 1993); Americnn Jurisprudence Book Awurd in Business Associations; Finalist in 1092.
93 Scribes Note and Comment Competition; Notes Editor, Stetson Lnw Review. tiulhor: Nole,
From Insider Trndinlt to Unfair Trndinl!: Cheslmnn n rmd Rule 14e'3, 22 Stelson L. Rev. 171
(1992). Member: The Florieln Bar; HilIsborough County Bar Asaocintion; Scribes,
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Mortgage &. Investm~ntSt Inc.;
Inc.; American International
Management Co'rp.; Atlimtic ' Mutual
Calonia Insurance ,Co.; The 'Dow Chemical Co.;
Company; Georgia.Pacific Corporation;', ,Guaranty
.NatioIuu Insurance Co.; Heath and Co.; Hudson' Insurance Co.; Johns Eastern'
Co., Inc.; Rash N' Karryt Inc.; Liberty. National' Bankj. Maryland' Casualty Co.;
. .Maserali, 'Automobilest 'Incorporatedj Massachusetts Indemnity 'and Life
Insurance 'Co.; Mt. Hawley, Insurance, Co.; Notional Reinsurance Corp.;
Nationwide Insurance Co.; Oshkosh Truck Corporation; . Professional, Liability'
Insurance Co.; Professional Service industriesj RLI Insurance' Co.; Scott. Wetzel
Services; 'Skand1a' America' ,GrouPi The Beibets Bruce .Insurance Companies;
Wilkinson Sword/Cricket. ), "
REPRESENTATIVE
AbbeylFostert 1nc.; Alexander
Adjustment Co.; , . American
, Companies;' The Clorox Co. i
Gates "McDonald and
CLIENTS:
AABCO
'& Alexander I
Risk
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,
TO:
FROM:
RE: '
DATE:
M E M 0 n A " 0 U H
CITY CLERK DEP1
The Hono,rab le Hayor and Members of the City Commi ss ion .
M. A. Galbraith, Jr., City Attorney ~
"Friday Re-Cap"
RECEIVEl)
,JAN 28 1994:
January 28, 1994 '
.,
"We have several items on the, agenda for Monday. Instead of giving you a separate
memorandum for each item (several of which have been brought' to your attention
earlier), let me-give you this summary. Some of these are new, late':'breaking
items which you have not seen before.
On Monday, you will be seeing the following items, not necessarily in order of
importance: '
1. LeQa 1 Department. (a) The s taft i ng 1 eve 1 s of the 1,e9a 1 department,
specifically my request,to begin the process of adding one,new attorney and one
receptionist, to the department. Th'is process will include an amendment to the
currentyearl s budget, which will be an action item later if you approve the
concept.
(b) The classifications arid salary ranges for the assistant city
a tlorneys, and the mer it pay sca 1 e to be i nc 1 uded in the SAMP plan for the
assistant city attorneys.
2. Sunshine Law. Request for authority to ask for an Attorney General
op1nion on the application of the Government in the Sunshine Law to situations
~here two members of the sallie board a t tend and part i c i pa te in a meet 1 n9 of
another board which is complying with the law, and the variation \lJhere one member
is also a member of the other board. '
. ,
, ,3.,' Public Records. Potential litigation involving the Church of
,Scientology relating to certain records in the police department (see attached
letters from the Church of Scien~ology request ing access' to those records,
. followed by a letter asking that public access to certain records, not be
permitted). We asked Alan Zimmet to participate in,responding to tllese requests
because of his familiarity \'Jiththe pending litigation. l~r. Zimmet will attend
your Il1eeting on 1,10nday at which time \lIe will discuss possible responses by the
City.
4. ChUl'cll of ScientoloQV Litigation. He have received a proposal frolll
our outside counsel to retain the services of a ~'Jashington, D.C., law firm to
assist in the preparation of our petition for 'rwil of eel'tiol'ad to the Supreme
Court. The proposal is sUllll1lal'ized in the enclosed lelter ftom Alan ZiI1I1I1Ct. The
services would consist of the use of paralegals to review numerous doculllents in
Hashington, D.C., aOlI to review ilnd critique the dr'aft of ,the 'petilion for
certiorari. Nr. Zimmet \I/ill also ~e available lO,disclIss this item on f.londay.
, t
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5. Marcus Appeal. Request for authority to retain the law firm of
Fowler, White as outside counsel to handle the appeal of Charlie A. Marcus in his
case against the City and Officer Carrasquillo. This is the case in which we
brought in two law firms to try the case because of an apparent conflict of
interest between the City and Officer Carrasquillo. The trial resulted in a
II def ense verd i ct II ( tha tis, oath i og) for the p 1 a i nt iff. We are somewhat
surprised that he has taken an appeal. 1 prefer not handling the appeal in-house
due to the time required and the fact ,that Mr. Surette, the only in-house lawyer
familiar with the ,facts', will be out of service until the end of April or early
May. On' the other hand, I do not believe that we need two law firms on the'
appeal. Fowler, White represented Officer Carrasquillo. Mr. Stoler of that firm
believes that the conflict has been'resolved, but he will obtain the consent of
all parties to allow the appeal to be handled by a single firm (see his letter,
attached). The other firm, Salem, Saxon and Nielsen, did a fine job for the City
and I would like to retain them again in the future in an appropriate case.
Lyndi Gordon, who was a partner in Salem, Saxon and Nielsen and who was primarily
responsible for handling this case, for that firni, is now in solo practice. I
would like to retain her in the future in an' appropriate case. For this appeal,
however, I recommend retaining Fowler, White. ,
. 6. Ali v. Citv. Request for authority to retain Thompson, Sizemore and
Gonzalez,as s~ecia'l courysel,to' represent the City in' a 1awsu1t filed by Luqm~n
A~dul All agalnst the C1ty 1n federal court (Case No. 93-1834~CIV-T-24)~ Th1S
'suit, served on the City today, is actually a reincarnation of a pending' suit
filed in 1992 which has been handled by Thompson,Sizemore and Gonzalezj' under
the circumstances, n~ request for authority to retain this firm is essentially
~ formality.
Ice House. The lee House is not an the agenda for Monday, but Tim Johnson, the
owner's attorney, tells me that the amendments to the agreement you approved at
your last meeting are not acceptable to the owner. I was waiting for a letter
from Mr. Johnson to that effecti if one comes in, I wi 11 send it to you right
away. Mr. Johnson will be out of the state all next week. He are proposing that
this matter be added to your February 7 agenda, when you will be meeting to hear
sign variances. I believe we are probably close to an agreeme,nt if we can
discuss it in the presence of the owner and his attorney.
,1 will be updating my contribution to the track lng 1 ist on Friday morning each
\'leek. If you 1 ike thi 5 "Fr i day Re~Cap" memorandulll, I wi 11 prepare one each
Friday, or at least whenever it seems useful to have one.
~lAG : a
Copies:
I' )' Betty Deptula, Interim City Nanager
Cynthia Goudeau, City Clerk
Alan Zimlllet, Esquire (via fax)
Robert Stoler, Esquire (via fax)
Rich~rd Nielsen, Esquire (via fax)
Tim Johnson, Esquire (via fax)
Deborah Crumbley, Esquire (via fax)
, ,
TO: Al Galbraith. City Attorney
, .' ,FROM: .' Sid KIein~ 'Chief of pOlice'.lt
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CITY OF CLEARWATER 1
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lnterdepartment Correspondence' Shee~ \
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" COPIES:
B~tty Deptula, Interim City Manager; File' ,
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SUBJECT:' Public Records Request - Church of Scientology
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January 24, 1~94
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As a follow-up to ciur've'rbal discussion regarding the'retention pf Alan
Zimmett. I am forwarding th~ attached just to keep you informed,regarding the,'
scope of the Scientology request for public records.
W~ will be' meeting, with Alan Zimmett on January 28 to deal with the issue of '
the last paragraph on each of the att~ched individual records, requests.
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, ' ,Also attached is a letter from Paul Johnson received, on January' 24.
"
I will keep you informed of our progress.
j ',. " SRKllh'
, Attachment
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REC~PJEI)
,JAN 2 7 '1994
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January 20,.1994
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Ju lU 1021 AH '9~'
R E C [ !l
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_.. ___.___~_:__~~!=>_~~~_R.::~~!_~~_~~~_~~~':!~~~~___n ,_. ___~ ,9..~ I_Q,t ~,rJ.! _~ f__ ..._ ____. ,._______,__, ___
Custodian of Records
qlearwater Police Department
202 'South Park street
Clearwater, FL. 34616
Dear Sir:
This letter is to request, pursuant to FS 119.07,' that
the Clearwater Police Department grant immediate access to
the Church's attorney, Paul B. Johnson and others designated
,by him, for the purpose of personal inspection and,copying,
to all public records concerning any and all' communication
between the Clearwater Police Department and the st.
Petersburg Times, its employees, agents or afttiliated groups
concerning the Church of Scientology Flag service
Organization, Inc. and any other Scientology Church or
organization. This request is for public records as defined
by FS 119.01 (1) and the request includes without limitation
written or recorded communications, written or otherwise
recorded records of conversations, notes, memos 'or
electronically stored information concerning the Church of
Scientology, Flag service organization, other Churches of
scientology and affiliated organizations that have occurred
between the Clearwater Police Department and the st.
Petersburg Times within the past year which is not part of an
"active" investigation as defined by FS 119.011 subsection
(3) (d).
As used in this request, reference to the Clearwater
Police Department includes all record systems maintained or
accessed by the Department. The term "record" is used in its
broadest sense to include any writing or record of any type
or description, whether handwritten, printed or recorded
me~hanically or electronically.
If any part of my request is denied, please state the
basis of the exemption which you contend is applicable ,to the,
record, including the statutory citation to the exemption
~reated and afforded,by statut~, and state in writing and
with particularity the ~easons for your conclusion that the
record is exempt.
, "
Sincerely,
,".,/ / /-
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Mary story
Vice President {
Church of Scientology
Flag Service organization,
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January 20, 1994
JAH 20 to 21 'AH '9~
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, .
custodian of 'Records
Clearwater Polic~ Department' "
202 South Park street
clearwater,' FL. 34616 '
RE:. Public Records Act Request
Dear Sir,
This letter is to request, pursuant to FS 119.U7 that
the Clearwater Police Department grant immediate access to
Church's attorney Paul B. Johnson and others designated by
him, for the purpose of personal inspection and copying, to
,all public.records concerning the Church of,Scientoloqy Flag
, , Service organization, Inc. and any other Scientology Church
or organization and any individuals associated with the
Church either as employees or parishioners. . 'This request is
for public records as defined by FS 119.01 (1) and the
request includes without limitation all complaints made
against the Church of Scientology Flag service organization,
Inc. and other Scientology Churches-or organizations,
complaints made by parishioners of the Church, investigative
,repor~5 and memoranda and also all criminal intelligence
information and criminal investigation information which is
not "activell as defined by FS 119.011 subsection (3) Cd).
As'used in.this request, reference to the clearwater
Police Department includes all record systems maintained or
accessed by the Department. The term "record" is used in its
broadest sense to include any writing or record of any type
or description, whether handwritten, printed'or reoorded
mechanically or electronically.
If,all or part of my request is denied, please state
the basis of the exemption 'which you contend is applicable to
the record, including the statutory citation to the exemption
created or afforded by statute, and state in writing and with
particularity the reasons for your conclusion that the record
is exmept.
sincerely,
t..' C (, c c (~,
'Mary story
Vice President
Church of scientology
Flag service organization,
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Inc.
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January 20, 1994
Custodian of Records
Clearwater Police Department
202 South Park Street
Clearwater, FL. 34616
RE: Public Records Act Request
.,.-.- _.-, --'--De'ar-st"r:-:--.---n-.'-'-.-..-- --'.. --,,'p ___n.__.._. :.'..."......
Ju 20 10 21 AM '9~
R E C ~:i'~T D
OF FI C~: 0 F
POLICE CHIEF
This letter is to request, pursuant to FS 119.07 that
the Clearwater Police Department furnish the Church's
~ttorney, Paul ,B. Johnson and persons designated by him with
~mmediate access, for the purpose of personal inspection and
copying, to all ,public records concerning the Church of
Scientology Flag Service Organization; Inc. and any other
Scientology Church or organization and any individuals
associated with the Church either as employees or
parishioners, which have been made available by the
Department, to the st. petersburg Times or any of its
employees, agents or 'affiliated organizations within the past
year. '
, . This, request' is for public records as defined by FS
119.01 (1) and the request includes without limitation all
complaints made against the Church of Scientology Flag
Service Organization, Inc. and other Scientology Churches or
organizations, investigative reports and memoranda and also
all criminal intelligence information and criminal
investigation information which is not Uactive" as defined by
FS l19.0ll subsection (3) (d) that has been made available to
the st. Petersburg Times as above described, under Chapter
119 FS within the past year.
As used in this request, reference to the Clearwater
Police Department includes all record systems maintained or
accessed by the Department. The term "recordlt is used in its
broadest sense to' include any writing or record of any type
or description, whether handwritten, printed or recorded
rnachanically or electronically. .
. If any or all of my request is denied, please state the
basis of the exemption which you contend is applicable to the
record, including the statutory citation to the exemption
created or afforded by statute, and state in writing and with
particularity the reasons for your conclusion that the record
is exempt.
Sincerely,
.:"'c/. ('"c" (.
Mary story
Vice Pre'sident
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Church of scientology
Flag service organization, .Inc.
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'A.."..., rL:H~IOA 33601
llLr~~oNt. 1813 223'5321
HAND DELIVERY
January 24, 1994
. '
,r,,~ le\3 223. S32E>
Sidney R. Klein'
Chief of'police
Clearwater Police Department,
644 pierce Street
Clearwater, Florida, 34616
Re: Church of Scientology Flag Service Organization, Inc.
\ ,
Dear Mr. Klein:
As you know, we represent the Church of Sciemtology Flag
Service Organization, Inc. and a number of its staff 'and,
parishioners, including minor children. We were notified by the
'St. petersbura Times that the Times was provided access to Police
Department records covering a thirteen (l3) year investigation of
the Church of Scientology, its 'leaders and parishioners. We note,'
that th~s thirteen (13) year investigation ha~ produced no criminal
charges against anyone. '
Upon learning that the Scientology records were produced for
the Times, I, immediately requested access to the same records. I
thank you for personally seeing me and making 'arrangements to
promptly produce the records for 'our inspectio~ and copying.
From our review of the same Police Department records provided
'to 'Cite Times and presumably available for access to the public, we
have learned that the Police Department records iriclude numerous
documents either exempt from disclosure under Chapte~ 119 of the
Florida Sta-r.utes or' the disclosure of which would viola'Ce the
privacy rights of individuals associated with the Church and the
Scientology religi~n, as well as, the Church il:self. Such documents
would include, without li..mitation, reports of child abuse or'
neglect, information relating to individual~ choosing to a5Social:e
with 'Che Church, the, personal or, financial affairs of 'such
individualsi the 'religious 'beliefs and practices of such
individuals and of the Church iT.selfi the political or social
associations of such individuals or 'the Church; complaints made by
such individuals of harassment by others based upon their
association with the Church; and unfoundod allegations of' improper
or criminal act.s by, such indi \' idual& or, tbe Church / especially
where such allegations did no't result. in the filing of criminal
charges.
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Sidney R. Klein, Police Chief
January 24, 1994
Page Two
, '
\ The Church, on behalf of itself and those associated with it,'
strongly objects to the release of these raw files to the public
or the press, or the providing by the Police Department of bccess
to these files for perusal by the public or the press. The mere
fact that the Police Department has chosen to engage in an open-
ended, never-ending investigation of'the Church does not mean that
the entire world has the right of access to records concerning the
private. and religious affairs of those associated with the Church.
Any right of access to such records under the Florida Public
Records Act must be considered in light of the applicable
exemptions and must be balanced a9ains~ the common law and
constit~tional rights of the Church and its members to privacy.
The Supreme Court has explicitly recognized a privacy right .. in
avoiding disclosure of personal matters," and has stated that the
government's right to collect and use data for public purposes is
accompanied by a "duty to avoid unwarranted disclosures . "
Whalen.v. Roe, 429 U.S. 589,599,605-606 (1977). See also,
Department of Justice v. Reporters Committee for Preedom of the
Press, 109 S.Ct.,1468, 1476 (1989).
Nwnerous caBes have held that' individuals have a
constitutional privacy right lito be free from government disclosing
private facts about its citizens." Ramey v. Ci tv of HedwiQ
Village, 765 F.2d 490, 492 (5th Clr. 1985); American Civil
Liberties Union v. State of Mississip~i, 911 F.2d 1066 (5th Cir.
1990) . In the latter case, the Court. enjoined the State of
~ssissippi from publicly releasing its investigatory files of the
civil rights movement in Mississippi without protecting from
disclosure those materials containing matters of personal,
associational or religious privacy. (1 sho}11d note that the
district court, will soon be considering the appropriate amoun~ of
attorneys' fees to be awarded agains~ the State in that action,
, just as 't.he Eleventh Circui't. is presently considering the Church's
request for statutory attorneys' fees from' its successful appeals
in the Clearwater ordinance case.)
There is simply no support or precedent: for the ClearWater
Police' Deparcmen~'s mass release of i~5 raw files in this manner,
with no protection for personal 0::::" associational privacy nor
protection from release of otherwise exempt records. The Florida
Supreme Court has held t.hat the "public-records law exceptions give
standing to the noncus't.odian of a public record to assert a
stat:ul:.ory exception . " .. Times Publishino Company,.. A. J.. et
el., 18 F.L.,W. 5474 (Sept.. 9, 1993). At the least, the Departmem:
may r~lease port:ions of i1:.S files only after development: and
implernent.at:.ion of e meaningful procedure pursuant. to i.<,'hich such
exemp1:ions and privacy right.s may be protect-cd.
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Sidney R. Klein, Police Chief
Janua:ry 24 i' 1994
"Page Three
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We t.herefore urgently request' ,t.hat the Police Depart:.ment
immediately cease and desist, from providing further access to,the
records of its investigation of Scientology until such time as such
a, meaningful, exemption and, ,privacy protection mechanism can be
implemented. We further'request t.hat. no records or documents be
destroyed until.this matter is finally'resolved. We ~re ~repared
to meet with you and your representatives on an inunediate and'
, continul.ng basis to ensure that adequate protections for exemptions
and piivacy rights are developed and carried out. . The Church has",
a'dut.y and an obligation to its members and those associated with,
it to. take all proper and legal steps to ensure that "their rights,
to assert statutory' exemptions and their rights to privacy and
association are not further violated.
, Given the possibility 'that' other third parties may immediately
request access te> these files, i't, is essential that ftn interim
moratorium, be placed on further access to or release of the files'
'on an immediate basis.
We request an ~ediate response 'to this earnest and urgent
reque,st.
Sincerely yours f "
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.JOHNSON & JOHNSON
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\J~--vJ/ ~G',~~ v/l~V)'J~_
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Paul B. Johnson
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TEW, ZINOBER, BARNES, ZIMMET & UNICE
ATTORNEYS AT LAW
JOEL R. TEW
FREDRIC S. ZINOBER
ROBERT L. BARIIES, JR.
ALAN S. ZI111ET
T. R. UNICE; JR.
ANDREW J. SALZMAN
ROBERT A. SANTA LUCIA
ROJIALD G. WEIlDEL
STEPHANIE A. VAUGHAN
SUSAN R. KINGON
DANIEL Y. ZOHAR
EVAN N. BERLIN
JILL FISHER POWERS
LEE W. ATKmSOt~
'Of Counsel
Craig Turtzo
CLEARWATER OFFICE
PRESTIGE PROFESSIONAL PARK
2655 McCORMICK DRIVE
CLEARWATER, FLORIDA 34619
CLEARWATER OFFICE
(B13) 7!19-2882
.iERNAtIOO OFFICE
2154 MARINER BLVD., SUITE C
SPRI11G1Ull, FLORIDA 34609
PLEASE REPLY TOl
P.O. BOX 5124
CLEARWATER, FLORIDA 34618-5124
HERNANDO OFFICE
(904) 6B3-0597
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FAX
(813) 726-0058
(813) 799-6794
January 27, 1994
1.-7,' -, LI ' ~ NTI ' \..,,(,-
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VIA FACSIMILE
M.A. Galbraith, Jr., Esquire
City Attorney"
City of Clearwater
P.O. Box 4748
Clearwater, FL 34618-4748
Re: Church of Scientology Flag Service Org. v. City of Clearwater
Dear AI:
This letter is a follow-up to our recent telephone conversation concerning the
request of Larry Velvel and me to retain the services of Jenner & Block in Washington, D.C.
for assistance In the above-referenced matter. Initially, we would ask Jenner & Block to
provide paralegals to review numerous documents that arc located in Washington, D.C.,
which is where Jenner & Block is located. These documents would be reviewed by paralegals
at Larry Vel vel's direction and will be sClIrchIng for information that will be used by Mr.
Velvelln drafting the Petition for Writ of Certiorari. We hope that these documents contain
information that will persuade the Supreme Court of the importance of reviewing this case.
Jenner & Block charges between $68 and $100 per hour for its paralegals. They have
indicated that their paralegals that charge $68 or $70 per hour would be assigned to this
task. Larry Vc1vel and I estimate' that this task wlll take between 150 and 200 hours.
Additionally, we may wish to use attorneys at Jenner & Dlock to review a draft
of the Petition for Writ of Certiorari and provide suggestions concerning the drafting of the
petition. These attorneys have extensive experience preparing such petitions and In
practicing before the U.S. Supreme Court. They would not be asked to rewrite the Petition,
by retaining Jenner & Block to do this, we wouid obtain recommendations from attorneys
who are not us close to the cuse as Mr. Velvel and J. These attorneys charge either $210 or
$250 per hour and huve:agrecd to a cap of 20 hours. Thus, the most this tusk could cost the
City is $5,000.
, In light of the crltlcnllmportunce of the Petition we wlll be filing, we urge the
City to authorize retaining Jenner & l3Iock to perform these' services. If you or the
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. M:A., Galbraith, Jr.,' Esquire
January 27, 199,4
Page' 2
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Commissioners have any questions regarding this matter) please do not hesitate to call either',
LarryVelvel elr myself. Thank you far your attention to this matter:,' , . i ,
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RECEIVED
.JAN, 2 B19~3
CITY A TTOR'NEY
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FOWLER, WHITE, GIL~EN, BOGGS, VH..LAREAL. ANb BANKER, R A.,
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TAMPA
ATTORNEYS AT t.....W ,
ST. PETERSBURG - C~EARWATtR
FT. MYERS - TALt.AHASSEE
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CAUL!: . row,uTI:
t1:u;x 52716
501 1:"'51 ~I:NN[DY BLVD. ,
POST orne!: uox 1430
T...MP.... FLORIO... 33601
Tl:lI:COPI!:R
1013) 229.8313
10131 2lHI.74 I I
January. 26, 1994
RECEIVED
JAN ,28 1993
CfT" ATTORNEY'
Milton'A~ ~albraith,Jr., Esq.
112, South Osceola 'Avenue
P.O. Box 4748
Clearwater, FL 34618-4748
"
,RE:,Marcus vs. Carrasquillo
Our File No.: 193-0117
D~ar Mr. Galbraith:
, ,
Enclosed please find plaintiff's notice of appeal.
. '
<' As you know, we were successful in obtaining a defense verdict
after a lengthy jury trial on November 2, 1993. Now ~h~t Judge
Wilson has denied plaintiff's motion for a new trial, At~orney
Rubaii has filed a notice of appeal. Frankly, I am astonished that
he continues to pursue this ridiculous claim.
As you know, Fowler, White has an appellate department which
special'izes in appellate practice . Additionally, I have personally
handled appeals in the past. Needless to say; we would w~lcome the
opportunity to continue to represent Detective Carrasquillo and/or
the City of ,Clearwater.
As you may recall, a potential conflict arose in the Marcus
case after Detective'Carrasquillo initiated,his claim against the
city. That potential conflict necessitated the retention of two,
lawyers to repre~ent both Carrasquillo and the city individually in .
the Marcus case. However, now that plaintiff has decided to'pursue
an appeal, ,my initial thoughts are that the conflict, may have been
resolved. ~hatever the case~ we can clearly obtain consent from
all parties in order to take care of the problem.'
As you know, my representation of Officer carrasquillo
throughout the Marcus trial was at a rate of $95.00 ~er hour. In
the event you would like me to continue with his representation (as
wall as representation of the ci ty in the event there is, no
conflict), I will cbntinue to'do so at a rate of $95.00 per hour~
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Page' 2
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further information.
Klein, 'Deputy Chief'
them to do the, \s~~e.
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By copy of this 'correspondence to Chief
"Eastrid~e, ,and Rob ,~uretb~, I am e~couraging
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truly
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,FOWLER, \1HITE, GILLEN,
VILLAREAL AND BANKER,
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UNITED STATES DISTRICT,COURT
MIDDLE DISTRICT OF FLORIDA
TAMPA DIVISION
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CHARLIE, A. ,MA.RCUS,
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,JORGE CARRASQUILLO, and
" CiTY OF CLEARWATER, jointly
and severally, ' . .
. CASE NO. 9,l~309-CIV~T.17A'
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Notice is given that the Plaintiff/Appellant, CHARLIE A. MARCUS, hereby appeals to
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.' " th~ Eleventh 'Circuit Court of Appe~l, the final order of this Court entered 'on November 2, '
1993,' and the rulings of the Court during the trial of this' action, the judgment entered by
j' the Clerk in favor of the Defendants on November 2, 1993, and the d-:nial Plaintiff's motion
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for new trial and/or motion for judgment asa matter of law dated December 22, 19,93, and
, .:, the judgment entered b{the Clerk on December, 23, 1993. The orders of ~ovember 2,
,1993 and December 22, 1993, are final orders.
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CERTIFICATE OF SERVICE
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,I HEREBY'CERTIFX that 'a copy of the foregoingin'strument has been fur~jshed by'
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U" S~ M?lil to James J~ EV,angelista, Esq., Fo~ler~ White, Gillen, Boggs" Villareal & Banker,
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" P.A., Post Office Box 1438, Tampa, Fl 33601, and lyndi Gordon, Esq., Salem; Sax'on &
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Nielsen, P.A., .101 East Kennedy
.~~' day of January, 1994.
, ,
Boulevard, Suite. 3200, Tampaj' Fl 33602, on this
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JAWDET'I. RUBAII, P.A.
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Jawdet I. Rub'aii " , F
Attorney fori Plaintiff '
, , ,13.45 South Missouri Avenue, #213
Clearvvaterl FL ,34616 : '
(81 3) 442-3800" I
FBN ~ 276601
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DATE:
M E M 0 RAN DUM
The Honorable'Mayor and Members of the City Commission
M. A. Galbraith, Jr., City Attorney ~
SAMP Pla~, Classification System and Salary Ranges
for Assistant City Attorneys
January 24~ 1994 ,
TO:
FROM:
RE:
, A SAMP plan for the assistant city attorneys was approved by the City Commission
on March 19, 1992 (copy enclosed). That plan included a salary range for the
assistant city attorneys of $29,565 to $60,439. The range had been adjusted 4
'percent in November, 1991. '
In September of 1992, I requested that the range he adjusted again, without
'recommending a ,specific a'mount or percentage. After some discussion of this
subject with the City Commission, 1 recommended in October. of 1992 that the
position of assistant city attorney be deleted from the salary ranges or that the
top end be increased, with my preference being to take the position out of the
established salary ranges. The Commission's decision was to wait to evaluate
that request after a salary study was completed" but to allow an increase in base
salaries and to establish October 1 as the effective date each year for salary
adjustments, rather than the anniversary dates of the attorneys, to avoid some
anomalies that resulted from earlier changes in the SAMP'rules.
.
The salary study began with a review of the specific job tasks performed by each
, assistant city attorney. The Human Resources Department then surveyed a number
of Florida cities and counties to determine their salary ranges and the average
'of actual salaries paid to assistant city or county attorneys and to police legal
advisers. The cities and counties listed in their report were St. Petersburg,
Tampa, Lakeland, Orlando, Tallahassee, Orange County, Hillsborough County, and
Pinellas County (others were listed but reported no range. no classification, or
private contract). Gainesville was not one of the cities surveyed.
Fcir the agencies responding, the low end of the ranges for an assistant city
,attorney position was spread between $25,376 and $35,626. The high end of the
ranges was spread between $58,219 and $83,100. The average actual salaries wer'e
spread between $40,672 and $65,229. No distinction was made between entry-level
positions and higherM level positions. lIillsborough County brought down the curve
with the' lowest average actual salarYi Tallahassee raised the curve with the
highest. Clearwater's actual av~rage salary ,was $56,403.00, lower than
Tallahassee and Orang~ County but higher than 5, other agencies.
For police legal adviser, the low end of the ranges was spread between $29,682
and $43,300. The high end of the-ranges was spread between $56.347 and $68,9Q4.
The actual salaries were spread between $47,213 and $83,319. Tallahassee brought
dm.m the curve with the lowest actual salary and Orlando raised it with the
highest. Clearwater's actual salary was $60,495, less than Orlando's but
favorable to the other five agencies. A follow-up report indicated that none of
the police legal advisers for otller agencies were assigned the defense of civil
rights cases, as is the case in Clearwater~ '
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The report was received in April of 1993. T~e follow-up report was rec~ived in
~un~ of 1993. The task of developing a salary range and a new classification
system for assistant city attorneys enjoyed no priority in my office during the
remainder of 1993 because,we have only three assistant city attorneys; they would
have been in the same classification, .and none of them were indicating a desire
to create a vacancy to be filled (in ,fact. all three are still employed by the
city). Meanwhile, 1993 was a busy year fo~ other rea~ons. ,
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In addition to the salary' study performed by our Human'Res'ources Department" ,the
actual salary ranges used by Tampaj Orlando, Gainesville, and Tallahassee, should
also be considered. These are ranges, not actual salaries. Not all cities have
a 11 ranges. '
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Assistant City Attorney I . (entry leve 1):
Mi n imum .'
Maximum, City
30,955 46,551 Gainesville
29,994 . 37,003 Orlando ,
33,093 ' 49,608 Tampa ,- I,
,Assistant City:Attorney 'II':
Minimum Maximum City
43,823 65,902 Gainesville.
41,829 67-,122 Tallahassee
40,997 68,994 Orlando
39,603 59,384 Ta,~pa
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'Assistant City Attorney .III, or
, , Ch~ef or 'Sen,ior Assistant City Attorney:
, Minimum Maximum City
'48,630 72,883, Tampa ' >' .
44,990 79,997 Orlando
55,9!3 89,814 . Ta 11 ahassee
i " , ,Assistant Police Legal Adviser:
,
Minimum Maximum City I
29,682 47,632 Tallahassee
Senior Police Legal Adviser:
"
Minimum Max i murn .illY
43,823 " 65,902 ,Gainesville
36 , 130 '5,7 ,990 , Ta llahassee
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RECOMI~ENDATION: After considering the foregoingl I recommend the es'tablishment ','
of a classification system and pay ranges for two classes .of as~istant city
attorney:
C. \ '~
Class Minimum, Maxi~um
Assistant City Attorney r 35,000 ,,' 50,000
Assistant City Attorney II, 45,000 70,000
, '
Th~ p~lice legal adviser would,6e ah Assistant City Attorney II. The proposed'
,new assistant. police legal adviser would be an Assistant,City Attorne'y II.' The
. proposed new assistant city ,attorney position to be added in 1995~96would be an
Assistant'City Attorney I. ,," , ,
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One issue not addressed 'is merit increases. For ,the assistant cHy, at'torneys,.'
I recommend t~e fol,lowlng schedule according to, the rating _ on the annual
performance evaluation: '
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Successful 2 percent
Highly ~uccessfJl 4 percent'
Outstanding 5 perc~nt
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J~is schedule is the same as for employees in th~ other SAMP'pl~n~ '
MAG:a
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Enclosure
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Copies:
, Betty Deptula, Interim City Manager
Cynthia Goudeau, City CJerk .
Michael Laursen, Human Resources Director
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Clearwater City Commission
Agenda Cover Memorandum
Itl'1lltl~
Heetlng Date:~~
OCA ,
SUBJECT:
Removal of Assistant city Attorneys from the SAMP pay plan and approval of
separate plan for city Attorney and Assistant city Attorneys.
RECOMMENDATION/MOTION:
Approve the recommendation of the city Attorney and the city Manager to'remove the
Assistant city Attorneys from the, SAMP pay plan and to adopt a'separate plan for
the city Attorney and Assistant city Attorneys.
B and that the oppropriate officials be authorized to execute same.
BACKGROUND:
The city Charter states that the city commission shall appoint the city Attorney
and authorize Assistant city Attorneys, but the terms and conditions of their
employment are to be determined. 'A question has been raised regarding the
propriety of having the city Manager approve salaries and other benefits for the
Assistant City Attorneys, 'as has been done in the past. At the work session of
November 11, 1991, the Commission directed the city Manager and the city Attorney
to develop a proposal to present to the commission.
The proposal is attached in the form of a manual which outlines the benefits for
those employees. It is modeled after the SAMP manual and contains no additional
benefits but does clarify the reporting roles.
salary levels for Assistant city Attorneys will be set by the city Attorney and
discussed with the commission in the city Attorney's budget. The salary for the
city Attorney will continue to be set by the City commission.
Reviewed by:
Legal
Budget
PurchasinQ
Risk Hgmt.
CIS
,.CH
Other
.~
NIA
NIA
N/"
NIA
MIA
Originating Dept:
Adnlnlstration
Legsl
Costs: S D
Toul
C~iti$ion Action:
0' /.pproyed
o Approved w/condltions
o Denied
o Continued to:
S 0
Current Fiscal Yr.
User Dept:
r~i09 Source:
o Capi tol InF.
o Opcra.t 11'19
o Other
A tt acillI!Cf'I hi :
Hanual
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Cl t H;n~!lcr' h .
Advert I sed:
Date:
Paper:
)( Not Requi red
Affl."Cted Parties
o Notified
o Hot Requi red
"WI' opI" hit i co Code:
o None
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5S
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FOR TilE CITY ATTORNEY AND ASSIST ANT
CITY ATTORNEYS IN TilE LEGAL DEPARTMENT
Dale Iss\lcQ:
Purpose:
The purpose of this Manual is to provide the City Attorney and all Assistant City Attorneys,
referred to' herein as Legal Department employees.. with clear and comprehensive
infornlation that applies to thcm in the arca of pay and benefits.
Pay Plan
The salary' of the' City Attorney is delcnnined by the City Commission. The salary range for
Assistant City Attorney shall be $29,565 to $60,439.00.
j,
As used herein., II Appointing Authority" means the City Commission for the City Attorney or
the City' Attorney for an Assistant City Attorney.,.
'Pension and Social Secnrit}"
, ' ,
Legal 'Department' cmployees not previously covered by the City Employees' Pension Plan,
arc not deemed eligible to participate in the Pension Plan. Such employees 8re covered by
and must participate in the federal Social Security program.
Deferred Compensation
The City contributes an 'amount equal to 6% of the employee's salary into the ICMA Deferred
Compensation Program on behalf of the City Attorney and Assistant City Attorneys who arc
not covered by the City Employees' Pension Plan. Additionally, these employees may
authorize payroll deductions for further amounts they wish to defer from their salary.
In all instances of deferred compensation. there are IRS limitations as to deferral amounts,
whether paid by the City, by the employee, or, jointly.
Holidnvs
Legal Department employees are cligible to receive ten (10) "designated" holidays and three
"floating" holidays annually, except that floaling holidays for employees in their inital
year of hire arc prorated as referenced below.
Desi{mnlCd 'holidays IIrc:
New Yearls Day
Martin Luther King Day
Presidcnt's Day
. Memorial Day
Labor Day
Independence Day
,Veterans' Day
Thanksgiving Day
Day After Thanksgiving
Christmas Day
The City shall determine the actual day off to be used for the designated holiday. Gcnerally,
when a holidllY falls on a' Sunday, the following Monday shall be recognized as the holiday;
and. when a holiday falls on a Saturday. the prcceeding Friduy. shall be recognized us 'the
hoHdaYi
- I -'
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Clearwater City Commission
Agenda Cover Memorandum
It~#~
Mooting Dote:~
OCA t
, SUBJECT:
Removal of Assistant city Attorneys from the SAMP pay plan and approval of
separate plan for City Attorney and Assistant city Attorneys.
RECOMMENDATION/MOTION:
Approve the recommendation of the city Attorney and the City Manager to remove the
Assistant city Attorneys from the SAMP pay plan and to adopt a separate plan for
the city Attorney and Assistant city Attorneys.
Ii and that the pppropriate officials be Duthoriled to execute some.
BACKGROUND, :
The City Charter states that the city commission shall appoint the city Attorney
and authorize Assistant city Attorneys, but the terms and conditions of their
I employment are to be determined. A questi,on has been raised regarding the
propriety of having the city Manager approve salaries and other benefits for the
Assistant City Attorneys, as has been done in the past. At the work session of
November 11, 1991, the Commission directed the city Manager and the city Attorney
to develop a proposal to present to the commission.
The proposal is attached in the form of a manual which outlines the benefits for
those employees. It is modeled after the SAMP manual and contains no additional
benefits but does 'clarify the reporting roles. '
Salary levels for Assistant city Attorneys will be set by the city Attorney and
discussed with the Commission in the city Attorney's budget. The salary for the
city Attorney will continue to be set by the city commission.
Reviewed by:
\.ogol
Budgot
Purchllsing
R lsk Hgmt.
CIS
ACM
Othllr
~
NIA
ilIA
ilIA
NIA
ilIA
Originating Dllpt:
Adninistratlon
Legal '
Costs: , 0
Totol
co..isslon Action:
0' Approved
[J Approved w/conditlons
o . Donled
[l Continued to:
S 0
CUrrent flscol Yr.
Us or Dcpt:
,
Sibil ~ted'by: I I
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C i t Hanogor )"
Advertised:
Doto:
Paper:
)l Ilot Roqul red
"tf t"Ctcd purt I es
o Notified
a Mot Rl:ql.ll red
flrlding Source:
o ClIpi tal Inp.
o opcrot lnll
o Other
AttocMcnts:
MtmuQ I
Approprlllt ion Code:
o llano
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TKE :EnPLoyn:ENT Of'
C'L'JY ATTORNEY AN'n
ASS'LST ANT C'L TY A T'TO:ftN$ys
'LN TKE LEBAL :DEPA:R:rnENT
THE
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5S
FOR THE CITY ATTORNEY AND ASSISTANT
CITY ATTORNEYS IN THE LEGAL DEPARTMENT
Date Issue<t:
Purpose:
The salary of the City Attorney is dcterrriined by the City Commission. The salary range for
Assistant City Attorney shall be $29,565 to $60,439.00.
As used herein, "Appointing Authority" means the City Commission for the City Attorney or
the City Attorney for an Assistant City Anorney.
Pension and Socia' Securit~
'Legal Department employees not previously covered by the' City Employees' Pension Plan,
nre not deemed eligible to participate in the Pension Plan. Such employees arc covered by
and must participate in the federal Social Security program.
Deferred Compenslltion
,
The City contributes an amount equal to 6% of the employee's salary' into the ICMA Deferred
Compensation Program on behalf of the City Attorney and Assistant City Attorneys who arc
not covered by the City Employees' Pension }llan. Additionally, these employees may
authorize payroH deductions for further amounts they, wish to defer from their salary.
In all instanc'es of deferred compensalion, thcre arc IRS limitations as to deferral amounts,
whether paid by the City, by the employee, or jointly.
Holidays
Legal Department employees arc eligible to receive ten (10) "designated" holidays and three
"floating" holidays annually, except that floating holidays' for employees in their inital
year of hire arc prorated as referenced below.
nesiennlcd holidays arc:
New Year's Day
Martin Luther King Day
President's Day'
Memorial Day
Labor Day
Independence Day
Vcterans' Day
Thanksgiving Day
Day Afler Thanksgiving
ChrislnHls Ouy
The City shall dctermine the uctual day off to be used for lhe designated holiday. Gencrally,
whcn a holiday. falls on n Sunday, the following Monday shall be recognized as the holiday;
and, whcn a holiday falls on u Saturduy, the prccccdrng Friday shall be recognized as the
.holid ay.
I -
FOR TilE CITY ATTORNEY AND ASSISTANT
CITY ATTORNEYS IN THE LEGAL DEPARTMENT
Pate Issued:
Purpose:
. "
The purpose of this Mnnual is to provide the City AlIorney and all Assistant City Allorneys,
referred to herein as Legal Department employees, with' clear and comprehensive
infonnation that applies to them in the area of pay and benefits.
Poy Pion
The salary of the City AlIorney is' determi~~~ the City Commission.
Assist~nt City AlIomey. is determined by th~ Allomcy.
. As used herein, "Appointing Authority" means the City Comm ission for
'the City Allorney for an Assistant City Allomey.
The salary of each
the City Attorney or
Pension ond Social Securitx
Legal Department employees not previously covered by the City Employees' Pension Plan,
are not deemed eligible to participate in the Pension Plan. Such employees arc covered by
and must participate in the federal Social Security program.
Deferred Compensation
The City contributes an amount equal to 6% of the employee's salary into the ICMA Deferred
Compensation Program on behalf of the City Allorney and Assistant City Attorneys who arc
not covered by the City Employeest Pension Plan. Additionally, these employees may
au thorize pay roll deductions for further amounts they wish to defer from thci r salary.
]n all instances of deferred compensation, there arc IRS limitations as to deferral amounts,
whether paid by the Ci ty, . by the employee, or jointly.
Holidays
Legal Department employees arc eligible to receive tcn (lO) "designated" holidays and thrce
Itfloating" holidays annually, except that floating holidays for employees in their initnl
ycar of hire are prorated as referenced below.
. ))cSij;mnlCd holidllYs lire:
Ne~' Year's Day
Martin Luther King Day
President's . Day
Memorial Day.
. Lubor Duy
Independence Day
Veterans' Day
Thanksgiving Day
Duy After Thanksgiving
Christmas Day
The City shall determine the actual day off to be used for the designated holiday. Generally,
whcn a holiday falls on II Sunday, the' following MOIHtay shall be recognized as the holiday;
and, when a holiday falls on u Saturday, the prccecding Friday shall be recognized liS the
holiday:
- I -
, ,
Employees do not report to work on rccognlzed' hol idnys unless olherwise dlrcc,ted by
appropriale management: however, 8n employee may be required to work on nil)' or nl,l of
said holidays as d,etermined by thc City 'Allorncy" referred to herein ns tlmnnagement."
An employee on any type of leave without pay during n period when n designated holiday
occurs shall not receive holiday pay. '
Eloatin~ Holidays
'Floating holidays are schcdulcd at thc mulunl convenience of the employee and
management. Floating holidays mny not i,e uscd unlil the employee has been employed
with the City for a period of sixty (60) calendar days.
Employees may be allowed by thc City Alldrncy to split nonling hoJidil)'s into blocks of less
than a full day. "
Floating holidays may not be carried ovcr from one fiscal year to another and, .j( not taken.
are forfeitcd, cxcept that when a department cannot schedule or cancels a previously
schedulcd floating holiday(s) due to City work needs, the flanting holidays may be retained
if approved in writing by the City Attorney but must be taken within sixty (60) calendar
days of the new fiscal year. Unclassified SAMP employecs may not be paid in lieu of. taking
, 'nanling holidays.
fIoratin~, of Holidays During lnilial Ycar or Hire.
Any Legal Department employee hired between October 15t and Decembcr 31 st shall receive
thrce (3) floating holidays to be utilized during the fiscnl yel\r of hire: if hired betwecn
January 1st and March 31st, the cmployee shall receive two (2) noating holidays during Ihe
fiscal year of hire; 'and if hired between April 1st and June- 30th, the employee shall receive
one (1) floating holiday to be used during the fiscal yenr. An cmployee hired betwecn
July, ] 5t and September 30th shall not rccciye any floating hol idnys for that fiscal year.
'After the year of hire (fiscal year). the employee shall receive thrce, (3) floating holidays
each fiscal year.
Overtime
Legal Department employees IIrc not eligible fur overtime. They meet criteria for
- exemption under FLSA nnd shall work those dl\)'s IUlll hours nCCCSS1\TY to pcrform thc
responsibilities of the posilions they hold wllhollt cxlrll cOlllpensntion.
Vocation Accrual. Use. aud Accumulntion
Legal Department employees Ilccrue pnid vacnlioll cOllsistent with the schcdulc provided
below. Except for Ihe firsl vllcntion (see helow), all vaclltion cnrnings occur on January 1st
of each year.
VnClll!ou Schedule
filtrs uf Scrrlcr
.Y1u:..nt iun Days
o
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o
10
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Vacation ,Schedule
Years of Service
Yacntion Dny~
2
3
4
'5
6
7.9
to-11
12 '
13 . 14
15
16 or ovcr
10
11
12
13
14
15
16
17
18 '
19
20
Ijt as of anniversary date if it occurs inthc first three quarters of the calendar yenr,
, Vacation is not earned if employed in last quarter of the calendar year.' The' first 'vacallon
thcn will be earned on January 1st of the year following the anniversary date of the
employee.
Vacation use is consistent wilh the provisions and limitations provided to the general
employee ,8foup of thc City.
Legal Department employees may accumulate vacation up to but not exceeding the number,
of days that can be accumulated in three (3) years.
Sickllniury , Leave
A cc ru n I: Legal Department employees shall accrue sick/injury leave ,in accor-dunce with
the schedule below:,
Scheduled Pay
Period Hours
'Sick/Injury Leave
Hours Accrued
Per Pay Period'
Number, of Yearly Pay
Pcriods Sick/Injury
Leave is Accrued
Yearly
Sick/Injury
Leave HOll rs
7S ,
80
4.7
,5.0
24
24
I I 2~8
120.0
Sick/lnjury Leave may be accumulated for each of the designated puy periods thc employee
actually works or is in a pay status which includes periods when the cmployee is using
accumulated sick/injury leavc, holidays,' vacation with pay,' Ill1d the hno loss of PIlY
sick/injury" time. Sick/injury !cayc does not accrue during periods when the employce Is
using "borrowed" sick/injury leave or du~ing any leave of absence without PllY.
"Cap" on Accrual: The maximum, sick leave accrual shull he 2400 hour:; or 1950 huurs.
Sick/Injury Leave Use
A Lcglll Departmcnt employee may use sick/injury leave fur Ilb1i~IlCCIi fWIll' dUly due 10:
I. Personal illness or physical hlCapt\cily caused by fllctors uver whil'h Ihe, empluyee hilS
no reasonable immediate conlrol.
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2. Exposure to contagious disease in, which the health of others would be endangercd by
the, employee's attendancc on dUly.
3. Doctor and dental appointmenls, physical examinations, or other personal sickness'
prevcntion mcasures. . .
4. Il1ness of n rJ!.ember of the immediatc family which rcquircs thc personal care and
attcntion of the employee, not exceeding in anyone calendar year the number of
scheduled work hours in the cmploycets regular biweekly 'scheduled work period.
Immediate family means spouse, parents, grandparents, children, grandchildren.
, brothers., and sisters of the employee or of the employee's spouse.
Sick/injury leave' charges shall be based on the numbcr of regular hours the employee
misses with absence for fractions of a day being rounded to the tenth of an hour in
accordance with a designated schedulc.
,
A Legal Department employee who has no accumulated sick leave will not be charged for
time off of Jess than a full day of work.
Sicklloiury Leaye Doctorts' Certificate
A Doctor's Certificate shall be required when so indicated by the City Attorney.
Sick Lcave Loan
Legal Department employees may request to "borrow" sick leave when they have cxhausted
sick leayc. A request must be in writing and include. a statem'ent from competent medical
authority as to the need for the employee's continued absence because of iI fness or
incapacity. A sick leave loan is subject to the approval of the City Attorney.
An approved sick leave loan must be repaid, either through :111 offset of subsequcnt sick
leave earnings or by repaymenl in cash. An employee is nor entitled to use' any additional '
sick leave until the loan has been repaid.
Sickllniury Lenye Incentive
Legal Department employees shall bc eligible to convcrt sick leave to personal leave days on
the following basis:
Calendar Year Sick
Leave Used
May Convert to
Personnl Leaye Day(s)'
For 40 or 37 112 Work' Week
o hours
2 days
For 40 Work Week:
! - 16 hours
day
For 37 1/2 Work Week
I - 15 hours
I day ,
Note: Sick/injury Icavc includes personal and family ~ick leavc, whcther caused by illncss.
or injury. including job injury. It docs nol include funeral Icave not charged to sick leave.
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Siek Leave Paymcnt at Retirement
Upon retirement to rcceive bencfits undcr thc City Employees' Pension Plan or
federal Social Security or upon an involuntary separation due to such reasons ns
disability or death, layoff due to reorganization, Dr other like reasons as detemlined by the
Appointing Authority, and subject to having a minimum of five years of consecutive
City service, a Legal Departmcnt employee shall bc paid, one-half of his/her accrued,
sick/injury leave upon separation as provided 'below. Additionally, unclassified employees
in the Legal Department who have at least thirty (30) years of City service, regardless of
their agc, or who have at least twcnty (20) ycars of City service and arc at least fifty-five
(55) years of age and retire under provisions of the I CMA Deferred Compensation
Program may also be paid one-half of his/her accrued sick/injury leave upon separation
as provided below. I
I. If employed prior to Octobcr, 1, 1990, the employec shall have nn option to he paid a lump
sum payment for one-half of the sick/injury leave or may utilize one-half of the
sick/injury leave to advance his/her retirement date.
, 2. If employed on or after October I, 1990, the, employec shall he paid a lump sum payment
for one-half of the sick/injury leave.
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Except \ us may bc agreed to by the Cily Commission and the City Attorney at the time the City
Attorney is employed by the City Commission, an employee who is dismissed shall have no
claim ,for sick/injury leave payor use. An employec who leaves prior to retirement as
defined above for voluntary reasons, such as to seek or accept other employment.
relocate, return to school, care for relntiyes/friends, or othcr reasons of a like nature, shall
have no clnim for any portion of sick/injury leave.
Fqperal Leave
Lenye wilhout Charge to Sick Leave
Legal Department employees shan be allowed up to four (4) days fun'eral leave with no
loss of pay and no charge agaiIlst their sick leave timc in the event of a death in the family,
defined as follows: spouse, child, stcpchild, parent, stepparent, grandparent, grandchild,
brothcr, or sister of the employee or of the employee's spouse.
Leave with Charee to Sick Lcave
" Legal Departmcnt employees shall be allowed up to four (4) days funeral leave
chargeable to sick leave inthc event of a death in the "immediatell family, defined as
follows: stepbrother, stepsister. brother's wife, sister's husband. aunts, uncles, nephews,
and nieces of the employec or, of the employee's spouse. Immediate fnmity shall also include
any blood relative or the employee living in the employee's household. ,
Additional Tim~
Legal Depurtmenl employees may rcquest additional funeral Icayc lime for extcnuating
circumslnnces. Such additional Icave, if granted, shall be with or without chargc to siek
leave bused on thc family relationships as defined above.
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,(ury Dutv, and Court Attendance Len.v~
Legal Department employees shall be allowed to absent themselvcs from duty without loss of
pay when caUed for jury seryice by a court of competent jurisdiction. Jury service shall
include thc timc when the employee must report for, jury duty and standing by until
released by the Court, as well as the actual time of scryicc on a jury. Thc cmployce shall he
,paid his rcgular salary and shall retain the jury duty allowance payment rccelved from the
court.
The employee must notify his/her supervisor as soon as possible after rcceipt of a summons
for jury service.
When an employee on jury dUly or court attendance is excused by the proper court, the
employee shall report back to work if thcre are R reasonable number of hours remaining in
the employee's workday. (The employee and Department should dctcrmine this when the
cmployee is called to serve on jury duty.)
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A Legal Department employee who is, a plai!ltiff or defendant other than on behalf of thl'
City of Clearwater as rclated to his/her dutics shall be required to use his{her paid leave
time or leave without pay for any absence from regular work hours. Any employee who is
suing the City on any maller must use hislher own time (I.e. vacation, floating holidays) or
time off' ~ithout pay.
When an employee is subpoenaed as a witness. except in a case where the litigation has
been initatcd by' the employee or in any case involving divorce, child support, or child
custody, such employee shall be grantcd time off with pay. (The employee may use
available paid time such as vacation or floating hoHdays' for court situations not covered by
timc off with pay.)
Militory Leave
Legal Department employees who arc called to active d'uty with a unit of the 'United States
Army, Navy, Marine Corps, Air Force, Coast Guard or National Guard will receive military
leave with pay for up to seventecn (17) days in a calendar year.
Military leave without pay will be granted to employees who are called to active duty for
extended periods of 'timc and to thosc who enlist in time of war. Such cmployees will bc
eligible for reinstatc":!cnt to City employmcnt aftcr honorable dischargc provided thcy arc
at that lime physically and mentally capable of pcforming thcir job dutics. Application for
rcinstatement must be made within ninety (90) calendar days from date of discharge or
release. ' ,
State or federal law may supercede any of' the aboye requirements and, in that event, such
statc ,or federal law shnll prevail.
'LJ!nve of Absence
'A Legal Dcpartment employee may. on wehten application therefore. be granted n leave of
nbsence without pay upon the prior approval of the Appointing Authority for any of the
following rcnsons:
l. Physicnl or mental disability.
2. Announcement of candidacy for public office.
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3. Entrance' upon a course of training or study for the purpose of improving the quality of
hls/ller 'service to the City and/or of filling the ~mployee for promotion.
4. Extraordinary reasons, sufficient In the opinion of the City Attomcy to warrant such
lea ve.
5. Maternity/child care to, enable a parent to carc for ,a newborn, newly-adopted, or
seriously ill child..
Leave for any of the above reasons shall be subjcct to the following regulations:
I. Leaye shall not be granted for more than a six (6)-monthsl period but may be renewed
upon written request by the employee and approval of the Appointing Authority.
2. The employee may request early' 'return from an approved leave and may be rcstored to
his/her former position before the leave expiration date.
3. ]n' the eyent that it would be unreasonable and/or against the best interest of the City to
rcstore such employee to his!ller former position or the position has becn abolished, the
employee shall be placed at the head of the re-employment list for the class of position
nearest approximating that in which he/she was employed prior to the leuye.
L..o..D.&-1erpl Disllbility
The City has established a long-term disability program, funded by the City, that includes,
Legal Department employees not covered by the City Employees' Pension Plan.
This p,Togram has a benefits schedule of 600/0 of base salary to age 65 with a minimum
income benefit of $50, per month and a maximum benefit up to $3000 pcr month. Disability
must be long-tenn in nature and result in the employee's inability to perform thematcrial
and substantial duties of his/her job.
Emplovee A~sistnnce PrOerulll
The Employee Assistance Program (EAP) is a special benefit service available to all City
employees, including Legal Department employees. Through thc EAP, employces and
immediate family members can receive profcssiontll counseling for personnl matters
involving family' situations, stress, legal and financial problems, drug and alcohol
problems, or other private concer~s.
The program is available through a dcsignated providcr wilh a slaff of psychologisls, social
workers, and trained counselors. Using the EAP is voluntary and confidential. The City i,s
not lold of your participalion.
The EAP does provide for "mundmcd" referrals when un cmployee is involved in a lfaumatic
incident while on the job. (Such incidents include Police Officer shoOlings, fatui accidents,
or other events involving loss of life or disfigurement.)
The first three (3) counseling sessions arc at no cost to the employee. If additional
counseling is rccollunellded, the employee's health insurance muy provide for some, portion,
of the cost.
Health Plan
The City provides a medical benefit progrum which allows ellch Legal Deparlment employee
a choice of benefits thlll best fits his/her needs. The City pays Ihe employee cost DUtl
employees I11ny exercise un option to illclude depcndcnl coverage.
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Specifics' of the program are subject to change consistent' with annual review of the
program bencfits and costs.
Dental Plan,
Legal Departmcnt employees, at their option. may participatc in the dental plan, that is
authorized by the City for payroll deductions.
Cancer Phil
Legal Department employees. at their option, may participate in the cancer insurance plan
that'is authorized by the City for payroll deductions.
Life Insurance
The City administers seyeral life insurance programs available to Legal ,Department
, employees.
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"One Percent" Life Insurance Proeram
The City will participate in the cost of some ,life insurance purchased by the employee on
his/her own life when paid through payroll deduction. The City wlll contribute one.half of
the premium, .from a participating lifc insurance company, proYided the City's, contribution
will not exceed 1 % of the employee's salary for the premium period. ParticipaUng life
,insurance companies arc Iimitcd to approximately five (5) companies as dctermined by City
management in conjunction with the City's Insurance Committee.
11$250011 Group Ufe Insurance
A\\ Legal Department full~time pennancnt employees of the City shall bc coycrcd by a $2500
,group life insurance policy, the cost of which is borne by the City.
"SAMP" Group Insurancc Plan
,The City provides basic life insurance for Legal Department employees in amounts equal to
their annual salaries. This Cily.provided group term-life insurance is non.taxable to
$50.000. For SAMP cmployees whose basic insurance coverage (lhe SAMP Group Insurancc
Plan and the $2500 Group Life Insurance) exceeds $50,000, premium pllyments allributablc
to the excess will be included in tnxable income.
]n addition to the one-time annual snlary coverage provided by the City at no cost l<1 the
employee, the employee may exercise an option to purchase three (3) additional "ticrs" of
coverage, each in amounts equal to the cmplClyee's annual salary. The first two elllployec
purchased "tiers" mllY be done without II requirement of insurability. A third t1ticrtl of
employee purchased coverage, may require evidence or insurnhilily.
Snyin~s Ronds
Legal Department employees lHay purdlnse U, S. S,lIvings Bonds Ihrough II, payroll deduction
progrnnL
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Tuition Refund
Lcgal Departmcnt cmployecs in the Plan who have at least six (6) months of servicc are
eligiblc for tuition rcimbursement up 'to $1200 annually. Any amount reimbursed over $650
annually is subjcct to repayment to the City if thc employee leaves within two (2) ycars of
the rcimbursement check.
Courses must be approvcd as job.relatcd or relatcd to a rcasonablc promotional allainmenl.
Tuition reimbursement applies to tuition costs only; it does not apply to fces, books, travel,'
etc.
Approval of courses must bc granted in advance by the City Attorney.
Coli paCk. Recoil. ond Holdover Pu}'
Legal Department employees, arc not eligible for, 'call b'ack, rccall, or holdovcr pay.
,Workers' Compensation
All City Attorney's employces arc covered under provisions of the State of Florida Workerst
,Compensation law in the evcnt of job.incurred IIlJury or illness. Workers' Compensation
proyides medical attention and hospital services in accordance with a schcdule provided by
the Florida Industrial Commission. It also provides dcsignated wuge income supplements
when an employee is disabled from work for marc than scven (7) days.
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The City will prorate an employ'cc's availablc sick leave in an amount sufficient to provide
the employcewith the equivalent of his/hcr regular salary. (E.g. An employee recciving a,
two-thirds wage supplement' from Workers' Compensation may rcccive a one.third sick
leave payment from the City. The employee's sick leave accumulation will be charged for
the, amount of sick leave paid.)
R~st Breaks
Legal Department employees urc responsible' (or completion of their responsibilities and
breaks may be taken at the employce's option, subject to meeting job responsibilities.
Cur Allowance
Legal Department employees shall be provided a mileagc rcimburscment or a cur allowance
based on the City's established policy. , This policy includes provisions whcrein car
allowanccs arc based on documented mileage for City business. '
I)rohlllinnnry PeriodlEmployment llt Will
Legal Department employees have no probationary period. Assistant City Altomeys serve at
the pleasure of the City Attorncy. The City Auorney retains at Illl times the right to
terminate the services of such employees. The City Attomey serves at the pleasure of the
City Commission which retains the right to terminate the services of the City Allorncy. In
the evclH of termination, the City Attorney shall he eligiblc as applicable for severance pay
,in accordance with the provisions of the City Attorney's cmployment agreement.
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Qlscipline 'Dnd Appeal Riuhts
Legal Departmcnt employecs have 1liL, right of appeal of disciplinary action through the
Civil Service process.
Funeral Expense Pro~ram.
ln the event of, a Legal Department employec's death resulting from an injury, or
occupath?na) disease arising out of and in the course of employment with' Ute City, the City
will pay up to fifteen hundred dollars ($1500) for the actual funcral expenses. This includcs
both an ,immediate instance or when death, results from an accident within one (I) year
thereafter.
Credit 1Jnion
Legal Dcpartment employees may participate through payroll deductions in the ernployee's ,
Credit Union.
Termination and Severance Pay nnd Benefits
Legal Department employees arc eligible for termination and severance compensation. and
benefits if c,xpressly provided by their Agreement Leller when termination is made without
cause, I because of injury or ilIncss which prevents thc employee from pcrformiIig his/her
rcsponsibitties, or as may otherwise be provided by that Agreement.
Jwportnnt Notes:
The City Attorney may modify and/or discontinue any of the above benefits at his/her
option. However, any changcs in benefits will be applied to all City Attorney's employees as
a whole and not on an individual employcc basis.
1. An effort has been made to includc major pay and benefits information in this Manual
that apply to Legal Department employees; however, it, may not beaU inclusive.
Generally, but not in every, instance. benefits not herein referenced' which are
available to the gcneral employee group are also provided to the employecs.
Detcrmination of benefits nut hcrein refcrenced arc at the discretion of the City
A Horney.
2. This Manual is intended as a guide to the pay and benefits, for Legal Department
employees. From lime to time the City may find it necessary or advisable \0 alter such
pay and benefits. To the extent that stale lllld/or federal laws impact such payor
'benefits. pny and benefits may change. Nothing in this Manual shaH be deemed to
constitute a contract of employment or for benefits.
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