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12/11/1991 EAB ... ENVIRONMENTAL ADVISORY BOARD DATE 1- JU'vnu. I q ~ ~ ) , ,,>:,.. Alo'. """: . ~' . .' r, ,'of' . " . , ..' .,' " . . , 't" .,',' i.. .,,' .,' . l AGENDA . CITY OF CLEARWATER ENVIRONMENTAL ADVISORY COHMIT~~E ,?- December 1~, 1991; 4:00PM City Hall Annex DRC Conference Room B I. . Routine Agenda . . . . . . . . . . . . . . .(E.A. Committee) .(E.A. Committee) A. Review Minutes for Approval . . . . . B. Consider Agenda Modifications . . . . c. other Business of the Committee . . . .(E.A. committee) .(E.A. committee) . . .(C. Goudeau) . . . (W. Jonson) . . . (W. Jonson) . (E.A. committee) 1. 2. 3. 4. Update on Sunshine Regulations . Resignation Acceptance . . . . . Election of Officers (Exhibit A) Recognition of new Officers. II. Public Works Agenda. . . . . . . . . . . . . . . . (T. Mil.ler) A. Organization changes . . . . . . . . . . . (T. Miller) III. Subcommittee Reports ,".1 ::1 1: A. Organization Subcommittee Status. . . . . . (W. Jonson) . (G. Davis) B. Wastewater Reuse Subcommittee status. . . . C. Watershed Mngmt. Subcommittee status. . . (c. DeBlaker) IV. Old Business A. Watershed Management Planning 1. Summary of Public Works Actions. . . . (T. Miller) a. Meeting with SWFWMDi Re: Funding b. Meeting with pinellas County; Re: Project Ranking for Funding (Exhibit B,C,D,E) c. NPDES Project Approval at city commission Meeting 2. Summary of Commission Request for Committee Action. . . . . . . . . . . . (W. Jonson) 3. Summary of Comprehensive Watershed. (Exhibit F,G) Plan and NPDES Contract Differences. . (T. Miller) 4. Discussion........... .(E.A. Committee) V. New Business (None Scheduled). . . . . . . .(E.A. Committee) VI. Adjourn Meeting. . . . . . . . . . . . . . . . (Chairperson) , ',. . ,.' , " . ,', . ' ". : ." , .. ' '. ' .' "'. . . . . " . ., ( t. , .. Minutes ENVIRONMENTAL ADVISORY COMMITTEE November ~3, 1991 Kembers Present: William C. Jonson, Peter Reuter, Edward Mazur, Jr., will Perry, Charles DeBlaker, Ann Garris, Members Excused: Mile Foley, Harold Hunt, Ann Donovan Kembers Absent: George Davis, III, Also Present: T. H. Miller, Assistant Director j Environmental, Melissa silvers, Volunteer Student, Frank'Blandford, Realtor, and Viola Wasilewski, Recording Secretary. The meeting was called to order at 4: ~5 P. M. by Cha irrnan , Mr. Jonson, in Conference Room B ~t the City Hall hnnex on November 13, 1991. No minutes available of October llleeting for review at present. Mr. Jonson stated that Ann Donovan will be replacing Sue Espey, ho~ever, Ms. Donovan is presently out of town. It was decided to proceed meeting with routine Public Works Agenda until Nr. Perry's arrival to complete quorum. Public Works Agenda Mr. Miller introduced Melissa Silvers, a student of University of South Florida, explaining that she was one of the students recommended by Mayor Garvey to be represented on the committee as ex officio member. Mr. Miller discussed Watershed Management, stating that the City was required to apply for a National Pollutant Discharge Elimination System, (N"PDES) permit. Mr. Miller went into some detail as to how the city and County are participating in this progralll. There is a ranking process ~hereas the water bodies are prioritized, and a brief description of this process was presented. Mr. Miller requested the Advisory COlllmittee's input on this process. A di~cussion ensued as to which organizations ~ould be best suited to balance in assistance of valuation of water bodies. Mr. Miller stated that he would like to get groups together as soon as possible, limiting it to a maximum of 50. It was decided that all Environmental Advisory Committee members ~ould like to attend this meeting. " ,'. ,:, ...... '.' . ." .:..-: .' .......... . . ..' .... . .... . . "."'.- ":,~ '<0-,- ~:; /' i ,.: \ r..eN' ~'joJP Mr. Jonson stated that the ~s of committee is that they concur with proposal to have group meeting with representatives from the different organizations which have been listed, and the committee will assist in identifying contact and assist in getting people to that meeting. This was unanimously approved. Mr. Miller presented the co~mittee with the information that the city had a sludge farm property for sa~e to Hillsborough County through the ELAP Program. Mr. Miller introduced Mr. Frank Blandford, a broker representing the city of Clearwater in the transact~on with Hillsborough County in purchasing this land. Mr. Blandford gave a brief discussion on the property, giving location and what is planned for the property by Hillsborough county. Mr. DeBlaker moved, second€.d by Mr. Reuter that "The Environmental Advisory Committee support the sale of the Hillsborough County property to the Hillsborough ELAPP program with the provision that the deed restrict its use to this purpose only." SubCommittee Reports organiz~tional Sub-committee Mr. DeBlaker lUoved, seconded by Mazur, "Adopt the recommendations of the organizational sub-committee as amended by the full committee (corrected copy attached)." storm water sub-committee Mr. DeBlaker summarized the two meetings of the sub-committee as follows: 1. Watershed Management Plans are an extremely complex technical subject. 2. The County plays a big part in this plan because of the County enclaves. 3. Both the city and the County have NPDES requirements for the same areas. 4. The County is approaching the issue with a "one step at a time" implementations. The Allen's Creek study is the first with 53 others to go. The city of Clearwater's Comprehensive Plan calls for a unified approach for all areas within the city within two years. 2 " .<' ( ~ /,",C i ~ Mr. Miller noted that the NPDES requires part one applications on May 1S, 1992. He further stated that the city of Clearwater had applied to the Anclote River Basin for funding to do the 11 basins in Clearwater. Additional sUb-committee information was provided in Mr. Hunt's sub-committee notes. Committee Consensus - The Environmental Advisory Committee endorses the city staff recommendation to proceed immediately with the FEMA and NPDES studies because of the upcoming deadlines associated with these programs'.., This endorsement in no way diminishments the comIni ttee continued support for the watershed management elements of the Comprehensive Plan. Wastewater Reuse sub-committee Reported that the sub-committee will be scheduling its first meeting later in November. OTHER BUSINESS Mr. Jonson presented a list of Apparent Environmental Code Discrepancies to the Committee. Mr. Miller reviewed the status of the environmental enforcement program within his department. The committee expressed interest in revisiting this issue after implementation of the enforcement program. Mr~ DeBlaker observed that the County has retained a consultant to study consolidation of services within the County. This could lead to a ballot issued in the Fall of 1992. One area of consolidation could be the administration of environmental programs. .He cautioned the committee to consider this potential impact in its deliberations. The next meeting was scheduled for December 11, 1991 at 4:00 PM. Meeting was adjourned at 6:20 PM. Respectfully submitted by Viola Wasilewski, Recording Secretary. .- ,". .. , '. . . . ~ :f 3 . ': ~ . ,.' '. , " . - '. ':. ' I' . " i I, \. J ',.' , ' ' :, " .... '. I' '. ' . . .' ~. . . i:'" , (- I. {y:;j ~ 1" ~ ENVIRONMENTAL ADVISORY COMMITTEE Meeting Date: ');~/j 1/"1; Attendees: .$J?i..-A.' ~ F;t4,J/( & n.-.JO en d . . '. '.::' p '. . ......,. .... .><' "7';~'~'..4 . - .... . . .... , ~ '" " t. .....'.:. I"!', ~, I '. . ' '\ ,::". ' . . . . " f .' ': . I, ..'",.:..'," '.~ '. ". . CITY QI:: CLEARWATER Intel...epartmcnt Correspondence Sheet TO: Kathy S. Rice, Deputy City Managc'r , ~ THRU: w.e. Saker,' Director, Public Works Department~f {;J,r:. FROM: ~~r, 'Asst. Director of PW/Environmental COPIES: Terry Finch, Environmental Program Supervisor SUBJECT: Comprehensive \Natershed Management Program DATE: November 22, 1991 The purpose of this memorandum is assist you in your review of the subject program. The following basis in fact became the substantive rationale lIsed to determine the scope of the Comprehensive Storm Water and Watershed Management Master Plan, being greater in scope and cost than the present NPDES Agenda Item scheduled for Commission review on December 5, 1991: ~ 1. The federal government has amended the Clean Water Act, 33 U. S. C. 1251 et seq. to require operators of medium size, separate municipal storm water systems to submit to the USEPA, NPDES Part I permit applications bV May 18, 1992 and NPDES Part II applications by May 17. 1993. Industrial NPDES permit applications are 10 be submitted by October 1, 1992. The City of Clearwater has been identified as an operator of a medium, separate storm sewer system, has industrial facilities. and is therefore subject to the federal requirements. 2. The Part I application requires that existing water resource conditions be described for municipal and commingled industrial storm sewer systems. The Part II application provides the basis for a comprehensive nlanagement program that includes a planning process, public participation, intergovernmental coordination, pollution reduction through source controls, practicable management techniques, desig n & engineering, and ordinance controls based on Part I application data and negotiated Part II approvals. (40C. F.R. 122 .26(d)(1 J(V)), 3. In February, 1991, The State of Florida amended State Water Policy under specific authority of the State Comprehensive Plan (Chapter 1 87), the Florida Water Resources Act of 1972 (Chapter 373), and the Florida Air and Water Pollution Act (Chapter 403) to provide quidance to local governments in the development of storm water managenmnt programs and comprehensive watershed management plans (F.A.C. Section 17-40.420(1)). 4. The City of Clearwa ter, in conjunction with Booker Creek Preservation, Inc, and the State of Florida, entered into a joint stipulation agreement for settlement of administrative hearing issues for the East Advanced Waste Water Treatment Plant on March 13, 1989. that required modification to the City Comprehensive Plan and included the "systematic and timely preparation of watershed or waterbody specific managernent plans for waterbodies vvithin the City," including "both water quality and flood control considerations and recommended funding sources" (Stipulation Item 1I1D(1)(fl. Page 31, among others requirements. 5. The City of Clearwater approved and published a Citywide Comprehensive Plan in May. 1989, that included the aforementioned stipulation terms, as Comprehensive Goal #17 stating that "Discharges of storm water shall be managed to provide flood protection for the citizens of the City of Clearwater and to preserve, protect. and enhance the water quality of receiving waterbodies (Page 90)." Watershed management planning was also required under other goals of the City Comprehensive Plan (Goal #16, 1/22, h23)' , , IF. ,., \' \.' . " , ,.'."!. -:.';~,..: ~',# "' ,~".; ',.~.: ....~:'.. '~.,,'..."'....",', ::'......~.. ,.....t,..............~....,_.;'.,~~.'. ,',:,.',,:',':"),",:: '::".~ ";:""::":_"..;':"'I"~ .'~.:';':~,"",~":.,~ :,: '" ;/'. G. The Public Works Dc -tmell( published J H(!qucst ror Propos;!1 lF1FP) in May 1991 to dovelop u Comprehensive Storn. later ;.1I1d Watcrsllcd MilllZloerncllt MLls ?i,ln that mot tho requirements of the City Comprehensive PlcH1, Stelle 'vVfltcr Policy, nnd Federal NPDES requirements and included NPDES Elements, Storm Water Master Pltlnnillg, Urban Ecosystem Master Planning, Benoficial Use/Public Participation Elements, an Envirol)fnentClI level of Service Determination, an Intoragoncy Coordination Element, and a r:EM^ Element. Subsequent to consultant .ranking and staff recolllmondation to the Commission to award a contract, substantive policy issues have been identified that cause concern for the continued pursuit of the .more Comprehensive Program in favor of a more limited program scope that only includes elements necessary to achieve the Part I and II NPDES permit application and a FEMA application. These issuos are: A. TIMING CONSTRAINTS AND THE ACCEPTANCE OF PINELLAS COUNTY'S NPDES STRATEGY IMPOSES A CERTAIN RISI< ON THE CITY SHOULD EPA PART II APPROVALS NOT BE CONVEYED AND AS A RESULT. THE CITY IS UNABLE TO MEET NPDES PART II DEADLINES: Assuming the City desires to position itself to meet federal NPDES deadlines, the limited program scope as proposed for the December 5 Commission rnectinQ is minimally appropriate to achieve NPDES deadlines for Part I and Part II. However, this scope will only continue to be appropriate so long as Pinellas County maintains a leadership role, and their present strategy to only study one watershed basin (Aliens Creek) is acceptable to the EPA and can be accol1lplished without significant delays. This "all the eggs in one basket" approach is risky except under ideal circumstClnces. City '.taff presently have serio~s concerns that Pinellas County's strategy may not be acceptable to EPA, since it doesn't fully achieve the intent of the Clean Water Act, and the approach may not be achievable given the present ~deterjorating relationship between the County and their consultant for the Aliens Creek Study. Should these concerns corne to fruition, the City of Clearwater would not be able to effectively meet required obligations for NPDES Part II permits within required deadlines. Address - Does the City desire to accept in full the County approach to NPDES and Watershed ManaQement PlanninQ and follow their lead. or does the City prefer to proceed on their own. while makinQ full utilization of existinQ d~ta and studies in the development of a City Comprehensive Watershed ManaQell1ent Program and N POES applications. An opportunity exists for the City in this rcaard should the consultant for the County on Aliens Creek be dismissed. Since our selected ~on5ultant was also short-Iisted~ thlLCoull1Y..Jo study Aliens Creek and since they are also sub- contracted to survey the Aliens Creek Watershed for the onQoinq study, the County could accept the City's offer to lead the develoIlli}ent of a Comprehensive Watershed Master Plan for Aliens Creek along with the other ten basins in Pinellas County that make up the City of Clearwater. The County would in no lost tilne for contract readvertisir}Q and consultant procurement and would also realize a Qain of 11 basins studied, not oneJj.J....lLgreatly reduced cost per drainaqe basin square mile from the present contract that they are in. While I don't know the full extent of the benefits to the City at this time. t would certainly eX.Qect to see a better nfllLotiating position with the EPA from what would otherwise have been anticipated. B. BY ACCEPTING THE COUNTY APPROACH AND FOCUSING ON ONE BASIN, THE CITY IS AT RISK AGAINST LEGAL CHALLENGES THAT WE HAVE FAilED TO MEET COMPREHENSIVE PLAN POLICIES: Since the specific language imposed on the City to develop a comprehensive watershed management plan originated as a third party administrative action. any apparent deviation from that policy may be interpreted by third party interver~ors and the state as a direct failure to comply which may result in other legal action against the City. ,t Address - Does the City have an obJLglltion to fulfill CornJ~rchensive Plan Goals, Elements, or Policies to its citizens if Pinellas Cou~evelons a fed_era.LJ,-~rl11it stratcClV to acquire NPDES permits that obliQates the City to another, less comprehensive standaDhJ)articularly when the benefit of the county direction is not obvious to the City but th~ costs me. For eXllmple, we have promised the citizens of CI earwater a Comprehensive Watershed Man~ment approllch to resolve Clearwater's water resource problems. AskinQ the City to accept nnd follow County lead in the study of only one basin would ~ar to contradict our Comprehensive Plan and the QIornises to the Citizens of Clearwater. The fallacy of the County ap.RLQach would aQI?_e_,!r to be in the 'Ls_s.J.LmQjion that all basins are comparatively "similar enough" in water glJaIiJy-charnct~ristic~~od cllllrllcteristics.J soil characteristics, land use i i , I " I" \ '.. ! .~'. ...... c" .;>'..'~ ':, ........:.: ,,::.,,:..:.\< ..;:.:' ',.,'. ::i.:...:..: characteristiCS6 etc. S0 . to be considered the some. But unless an effort is made to determine that to be true, the solution, ,Illt might be developed to overcome prcr ns In one basin may not translate directly to a solution in another basin if the basins" are not similar enouah." A aood example Is the Sprina Branch of Stevenson Creek. In this case. the Creek flows into the City of Clearwater while all of the other basins flow away from the City. This basin in that fact alone causes the SDrina Branch to be uniaue compared with the other basins, and therefore suaaests that the solutions to correct any pollution difficulties miaht also be uniaue. . This would be particularly true if this basin had primarilv residential land use where another had primarily commercial. Each basin is uniQue and while there may be a "menu" of pro~en technologies that will solve pollution problems in all basins, the key will be to find the riQht combination of solutions appropriate to each uniQue basin that maximizes pollution reduction while also minimizina solution costs. C. SHOULD THE CITY OF CLEARWATER ACCEPT RESPONSIBILITY FOR AND FUND A STUDY TO CHARACTERIZE EXISTING WATER RESOURCE PROBLEMS IMPOSED BY THE DELINEATION OF WATERSHED BOUNDARIES IN AREAS OUTSIDE CITY JURISDICTION: Unincorporated areas within the City of Clearwater do not contribute revenues to the Storm Water Utility Program yet are connected to the City of Clearwater Storm Sewer System. In addition, those neighboring communities that may be shown to contribute to a surface water pollution problem in Clearwater, from a common watershed basin, also do not contribute funds that may be utilized to support a comprehensive watershed study approach. . Address - Is it necessary to enter into interlocal funding agreements with adjacent Qoverninents prior to enterinQ into a study to develop~uired watershed data for Clearwater. While there may be additional issues not identified here, this represents a starting point for discussion. Please let me know how I may be of further assistance to you ns you consider and discuss these issues. Thank you for your assistance. THMI wmpmemo,env / ' I ., \ , ," t \; ..~/ t ( ri" EXHIBIT E ., '. /< r r<. ~.. . .. < "j. I.. " j c. EXHIBIT F " , " ' ,".:' . . ' ~. , ". '.. "', . ' ,;. .,' '. , ~. " . . C I T Y o F CLEARWATER POST OFFICE BOX 4748 C LEA R W ATE Rt F LOA IDA 3 4 6 1 8 - 4 7 4 8 Environmental Management December 5, 1991 Mr. James Richter, P.E. pinellas county Department of Public Works Planning and Programming Division 440 Court street Clearwater, FL. 34616 RE: Pinellas-Anclote Basin Board FY 1992/93 Joint Funding Request; Comprehensive Watershed Management Plan . , Dear Mr. Richter: The City of Clearwater recently received your response to our funding request for the subject project and was pleased to see the comparati vely favorable ranking. However, there appears to be . several categories for which either no points were received or fewer points were received than were expected. Please further refines project consider the additional information provided below in consideration of our submittal and as your office further the ranking of projects and priorities to determine a final priority list. Points were not assigned to Clearwater's project in the area of "Water Supply Planning and Development." This Comprehensive Watershed Management Plan will address the 95% reduction in pollutant loading to outstanding Florida Waters recommended by state Water Policy. since pollutant loading is a function of both ambient water quality and water quantity discharge, any effort to achieve the level of reduction expected by the state must also consider the conservation of net watershed discharge increases to base flow. This project will consider reasonable alternatives to conserve the net loss of surface waters beyond the minimum base flow requirements necessary to sustain a viable estuarine ecosystem. storm water reuse will be given serious consideration as the City attempts to increase water detention and infiltration. While increased detention and infiltration would be expected to improve water availability within shallow aquifers, the city will also encourage alternative storm water uses that would minimize potable water use and would further reduce water pollution. Therefore, please reconsider the scoring for Reclaimed Water Reuse and for Water Conservation in favor of assigning additional points. "Equal Employment and Affirmative Action Employer" (2VEA) , . j ,..' ... " " .'" .. '.' .'. . . ....". " . Pinellas-Anclote Basin Board FY 1992/93 Funding Request Mr. Jal1\es Richter,. P.E. December 5, 1991 Page 2 I recognize that the reason the city of Clearwater received less than the maximum number of points attainable for SWIM was due to the fact that the city's project was only partially dedicated to a SWIM priority water body. However, this same approach, to provide lower scores for less than total dedication, does not appear to have been consistently applied in other priority areas. consider for example, the scoring of p:r:ojects that are of a regional nature. Several of the projects given the ~aximum number of points influence fewer jurisdictions than other projects that also received the maximum number of points. For those projects that influence fewer regional jurisdictions, a lower score would have been expected had the same approach been applied ap was applied for projects only partially dedicated to a SWIM water body. Why then is the same rationale applied under SWIM not also applied to projects of a regional nature? Scoring to determine project priorities should be applied consistently for all projects. Thank you for the opportunity to comment on the application of criteria for ranking the City of Clearwater's Comprehensive Watershed Management Plan proposal. I look forward to the opportunity to further discuss this with County staff as the final ranking list is developed. Since~ours , omas H. Miller Assistant Director of Public Works Director of Environmental Management I I I' pafund.wlDp ., POST OFFICE BOX 474B . - C I T Y OF CIAEARWA'l'ER C LEA A W ATE R. F LOA IDA 346 1 e. 4 748 City ~anager December 9, 1991 Mr. William C. Jonson Chairman Environmental Advisory Committee 2694 Redford Court West Clearwater, FL 34621 Dear Mr . Jonson: As per your request, I am enclosing cash basis preliminary general ledger amounts for the stormwater utility fund. These figures will be adjusted in the course of the preparation of the City's annual audited financial report. If I can help you with interpretation of the numbers or if you have any questions, please call me. ('1' '" ^o"l:Iolv IJ lA"'",,~.... J , /3r Elizabeth M. Deptula Assistant City Manager I. cc: Tom Miller, Assistant Public Works Director/Environment enc. "Equal Employment and Arfirmative Action Employer" - "" - ~ . . ...., ., ,...., .. . , , .., ~: : t;: ~.;, ..,., ~ :. STORMWATER UTILITY FUND CASH BASIS FINANCIAL STATEMENT AS OF SEPTEMBER 30, 1991 REVENUES Stormwater utility Fees Interest on Investments $2,156,712 8,470 Total Revenues 2,165,182 EXPENDITURES Personal Services other operating Internal Service Capital Transfers $218,503 30,481 47,657 67,213 1,619,450 * Total Expenditures 1,983,304 Net Revenue over Expenditures $181,878 * Includes $1,068,150 transferred to the General Fund to cover stormwater operations remaining in the General Fund. * Also, includes $ 551,300 transferred to the Capital Improvement Fund for stormwater utiltity projects. (See Capital Improvrnent Projects - Page 2) 9~ , .~ : '. . , ",:' , . '.' ' ~'.i.;. ~ ,":':.:'. ,."','., '\ STORMWATER UTILITY CAPITAL IMPROVEMENT PROJECTS AS OF SEPTEMBER 30,1991 project Name storm Drainage R & R project Budget Expenditures as of 9/30/91 projeot Balamoe 927,112 (1) 611,732 315,380 stormwater Management Master Plan 750,000 (2) 256,860 493,140 Office Modifications & Central Counter Expansion 33,492 (3) o 33, 492 1,7/0,{,O'-/ (1) stormwater utility Funding - $500,000 (2) stormwater utility Funding - $50,000 (3) stormwater utility Funding - $1,300 $551,300 -------- -------- .' > .. .... ........','. ':' ,', '. p , .' .->'''.."',~''''.' c"~" "r~:~ ..' ..' r~., t '-... "!"'. ,... ' I Mr.. Tllt:lmt.\ 1!!1 H. M:L 11. r:~r Asst. Dir. Public Works En Y i r Ctf'lInen t al M.7:\II"agf,~tIIew, i~ C:i ty Hall ~~nn e.V; 10 S~uth Mi~~ouri Ave F'. (I M 130:'-; 4'748 Clearwater, Fl. 34618-4748 (; Det7::~fllbe\. 19'~ 1 SL\b.;el;.::b: 1~:e(::ctmtnef1dat; ions of EAC: oy!-~rsigh'~ ~:;Iw\b-.t:'::lfnmi.~ tes addl"es!Sing "S'bormwater M~ster' PI em". . ..@5 Del:. 1. The subcommittee briefly r~viewed the pyoposed City ': ,;:,t,\ .1; l'" aC'~ 'W i t h I< in 9 to)!", 9 i I"ll~~ (.;:'f i n~1 ..:\d d Y' (~S IE. .i. n 9 p '1" e~H.R l' r.1 t i ,::,n Q f "'?DES P!~l"lld.1:: Applif:~ti'=,ns. (I:::;. MazLlr r'll~:d: present..) z. The subcommittae belisvee that G reduction in the aCQP~ and ";Clst e.f 't.he pr'(:'pos~d ';:I~:'nt.l"'l:\~:t may be achievable ~rid plann.-Jd -c1;:1 lobby 'fc,y def~rr'j;\l (If l::ornlllif~siQr1 cThI:ti'::l('1 ,td; {;lle 5 Dr.:!,::.. meet i I"lg. 3. The potential scope reduttion~ are d~6irable in the cur~ent e~Qnomic climate whers ta~ revenue~ aya instlfficient tel adrJn~~~;s i:\ll 1:;'-( the ,='.v,ailable!I:l,./mmendal.,le prJ~:lgl"iimls. 'The ri:-Oucr. i':'II~~ appel~l" 'feasible Sil"ll:e thlX due dcl'ce 'fl:,r tlH? subm i t t ~l S h..::\ s ~..1r;?en EDi t f.'?nded: Group ~ppl i~ations....Part I. ..to M~y 1392 Part II..to May 1~93 I d V 1. t I. M l'::'J'-::J'~~ .n i . ~pp lea iclf1s............'ltQ r.";\y ;.; ..-. In additlon, ths City haffi increased the Environmental Management GYQUP staff (and performance capabilities). 4. The S'~lb(Qtnl1lit'~ee sl,.lc;,lgali5ts tha't t~'H~ pyr,:ljJ'=lser.l c(:m-trar.:'t'ua\l work statement be reviewed by th~ city staff environmental management group relative to performance of some of the t4:1sks bIt City Y'rd:;hE-" thiJn l':ontr~r::t':<l"~(;.H.S1;:lrm~l..-, The- followin~1 li~.,ting'(Tab(e 1) i"derttifi615 an:~as 10\" possible City l"esp:::lnsitJ:i.l ity and ';'::'IT!;ractoY' sCQpe redUI:t i,:;t,.,s. Some 5COp~ reductions are arbitrary.. .reduced funds....or apparent ability to peYform task with fewev houys...and 8dditional arees of potential reduction also OCCUY because the contra~tor peY50nnel need less familiarization in areas in which they are no longer held responsible. This Yevie~ should be ~ompleted pYiar to commission action on this ibem. 5. The subcommittee wishes to again stress the importan~e of (?chi~~yifl9 i:l cO':'\."Je:I"I~t:i'le rF.?latic'list"dp betc.J(,'~H:~li I;: H::y C\nd ~ounty environmental management and plans. Cost eirett~v~ dc':i\tcl bi~Sf~ addil;ion~5 ;:H,d \..r~ili~u)'Lil.:'C\ ref1\min~ l:ln Qb,jecr,ive. Subcommitt~e present: C. De BIQ~sr M. F'ol ey ",. H\..ln t cc: D~ Blakmr; Foley; Hunt; Mazu~. r {"x. ~ Peter Reuter 1950 Sandra Dr. Clearwater, FL 34624-4772 (813) 447-6305 November 18, 1991 Mr. William Johnson, Chairman Clearwater EAC P.O. Box 4748 Clearwater, FL 34618-4748 Dear Bill: I believe the suggestions In the attached letter to Commissioner Bill Nunamaker have sufficient merit to be considered by the EAC and then consider making a recommendation to the City Commission and Staff that they consider allowing Fall-Mart to build on the Jersey Jim Towers prope~ty per the suggestions in the letter. city building and parking lot red u c e air poll uti on and s t or m. codes water Then recommend that the incorporate the suggestions to run off. Sincerely, O.d/T~ Peter Renter \~q .. ., , - \. : .... 'I . ': .~' . ,', '. . " " #.' . ':" ,:. . ','" " .' ' " ..' .' I'.' '~,'" '.'. , ,{ ',.'.J. ' .. .. ., I.';: , I Petel:" N. Reuter 1950 Sandra Dr. Clearwater FL 34624 (813) 447-6305 October 16, 1990 . The Honol:"able Bill Nunamaker Commissioner Cit~ of Clearwater P.O. Box 474 S Clearwater, FL 34618-4748 462-6700 Dear Commissioner Nunamaker, Mayor Garvey and City Commissioners: I believe Jersey Jim store demonstrate the wetlands, improve tile be .s t 10 c a tI Q 11 f 0 l' the Wall - Mar t s tor e 1st h e property, because it would be a good locatl~n to followIng new and innovallve methods to mitigate air quality and p}'otect the environment: 1. D eta In w ate r bye rea tl n g a 4 x 1 2' g r ass a l' e a de pre sse d 2" ate a c h parkIng spac e and a 61 w ide island f O}' t l'e e sl shrubs would be 6" lower than parkIng lot paving to detain and pe1'k stol'm water 1 n tot h e S 011. The p a vI n g bet wee n g l' ass )> lot s W 0 u 1 d be p }' e - cas t 0\- cast in place concrete with built in bumper. Paving between rows of parking spaces can be asphalt or concrete. 2. Septic tank drain field pipe 3' below pat'king lot paving and bllilding a\'ea to perk roof and additional parking lot water after oil is skimmed int 0 the. shallow aqulLer. 3. Roo f "W 0 U 1 d b e b u il t s t r 0 n g en 0 U g 11 t 0 c a IT Y 4 t 0 6 1 n c he s 0 f s 011 and planted with a low growing ground cover or grass to purity po 11 uta n t s fro m the a 1 )' . Offsetting tlle additional coat of construction is a reduced cos.t to a1 I' con~i tion bu ild1ng. T ~t 4. Cover roof with rows of Solar panels to produce electricity and reduce need for electl'lc fronl Florida Power. 5. Grow Vines on trellis attaclled to walls to produce more oxygen from car exhausts. 6. BuHd building on stUts 4' above low wet-land section of lat and build dam around building to detain 3' of storm water so it can perk into shallow i!<juife\'. I would not lIke lo see the Loehmans Plaza altered and disturb the wetlands that are protected and serve a good purpose. f ,.,. '. ~' ' ./'.'; .... :.: ..'.. ...~' .""..:u:.. .""'.'.:',", <.'. .'. :.... :. ..' ........, '''. . ..,.... .~..:.. ,'>: .'.: .. :,... ~...'.....r.:~.:~:.:;t:_"~~..:~.: i~.~,~::.~..~. :~, '.~' :. '.:. ,:' ;~ t, . .' ~ . t. . . . . ~'.'.., " .' . . . . " ' t' I. . ~' .' .'. :',' .,,:- , t . . .... ,r' "i, Pag e' 2 W all- hi a l't 1 0.. I 0 - ~I 1 Wall-Mart planned to dra.stlcally revise \]\0 Jcrse~ Jim prope1.l~ so II Is Ceasible to cleat. the l'addng lot and buildIngs and build the above Pl'oposed methods of Inc1'casing the water entering the aquJ- fer Jim pro v e aIr qua 11 t Y a tall i n t e \' s e c tI 0 n IV' 1 t h 11 e a v 11 y poll ute d a ~ r, red u c e nee d f <> reI e c t r if y and l' e due e p \' 0 h a b nit y 0 f fl 0 () dIn g do W n s b' e am. After these innovativo melhods to det.ain and pel'lt water into soil, mitigate vegetation to improve air quality, produce electricity with solar power and protect the environment. I belIeve long tel'm the a.bove envIronmental protecting proposals are cost effective fOk' WalJ-Ma I't, makes Wall-U art an envIronmentally fl.Iendly business and would give them a lot of good pllbllclty. W hen t 11 e p l' 0 J e c tIs building and olher codes ill cor pOl' ale the a b 0 v e pos sIble. P1'QVOII effective t1l1.\ City would change:tJIB t 0 I' e g u ii' e new an cJ 1. e n 0 v a t1 0 n pro j e c l s _ t 0 environmental pk.otect.lng proposals whene.ver SJncerely, P$l7.~/ Pet erN. R e. u l e 1', Con sum e k' and i~ 11 V 11' 0 n men tal A d v 0 cat e. Not a s a Rl e m - be r 0 f the C 1 car w ate l' En vir 0 n n1 en t a I A d v l s 0 rye 0 rn mll tee ."" "; " .. .t f I ~ '. . ........... ",;;-'> '. . . ". ". .... ,..' ". . H '. .,' .",,:.,.'h. .', ' '. , ~ . , '. " " .'. . '.,' ,,' ''''.' " . J . ~ 'f ". ' .,.. ::'. . .' ", . . '. . , '... . , '" . '. . :. ' / r~D ~ @ l~ 0 W ~ In) ~rnFr.~ .~ -I~~]l~ , " . (" .. -1 , ....., ...i:n ., ..- ...-.....-,--..-- 5 Dec embe\" 1'3':) 1 ," PUIUt: ~ DfPt . II'II'I!1\ U1Jt 1m l1WIS mY. / 000 LI mtB U C""i Q ft.c ~ o r.l CI CJ a ~ Mr. Theom<:1s H. t1i Ilf?I" ('I: Asst. Diy. Public Works Envi YOl'1mental Mi",n(~\gl:==tnent City Hall Ann(;?~/; 10 South Mi~souri Ave P..O. Bel:'; 474f3 Clearwater, Fl. 34618-4748 O,WM U.lRl. GNP OOf~S TO: _. AIEl Sub.j e,: t : Recommendations or EAC ovevsight sub-committee i:':\d d '( f?SS i ng It St 0\"- m \1) i::\t (? \r Milst (21" Plan'I... @5 Dl~C. 1. The subcommitlee bviefly reviewed the proposed City contract with King Gngineerirlg addressing preparation of NPDES Permit Applications.. (E. Mazur not present.) :2 .. T t'l e ~5 LllJ I: 1::- in cn i t t .;:,~ f.0 1] f~ 1 i f-.? V (:~ ~5 t )., a t; aye d Ll-: t; i (:1 fl i II the s -: ':- p e and cost of the prop()secl C(),.,.tl"act tni3Y be achievable c:\nd planned to lobby foy defeYt.al of commission action at the 5 Dec. meetinD.. 3. The potential scope reductions are desirable in the CUi"\rent E?c()nclmic c 1 imi::\te ',)IH:?Y(':? t i:~>; r f:.~venues are insuf fi,: ient to address all of the available/commendable programs. The red u c t i 0 r"J ~; i::\ P P E? (;j r- f ('-? i;j ~~ i b ]. E? -:;:, i r.,,: Io? .\; h e d L\ e d ate for the submittals has been extended: (;h- 0 U P i-:i P P 1 i cat i () rE:i .. . . Pal.' t I... t c. ~1 (.~ y 1 9'32 Part II. .to May 1993 I n d i 'I .. i:?t p p 1 i r:.: i:7I t :i. (:. n :;;. . . . .. . . . . .. . toM a y 1'39:"2 In addition, the City has increased the Environmental Management Gi"OUP s;.t<,::\ff (r.;..nd p(':?)'-fOYlT1c:\n,:e ci::\pabil ities:>. 4. The subcommittee suggests that the proposed contractual work statement be reviewed by the city staff environmental manc'gernent grc.up 'I'"f:?l at iVf=:' to pel" fo\rmance .:.f some .:.f the tasks by City \ratIIE~.( th,::-I'"I r:::ont\~act':lr P(~'lrsonnel. The following listing (Table 1) identifies areas for possible City Y'f.?spol1siLJil il;y ~;\I1d contracl:;oy scope reductions. Se'rne scope reductions are arbitrary...reduced funds...or apparent abili.ty tCI per-f()"(1ri ta~~k t,."lith fel..Jr~r hCI\.\rs.. .and additiclnal areas of potential r.eduction also occur because the contractor personnel need less familiarization in ayeas in .,Jt'd.r:h .they C:\y.e no lOllqel" h(~ld responsible. This review shc.uld bE? compl(.:.~tt:-:cl p.r.ioru to cornfn:i~5~:3ion a.:tioll on this item. 5. The subcommittee wishes to again stress the importance of achieving a cooperative relationship between city and county environmental management and plans. Cost effective d i:3. tab as e .::\(.1 d i t: ion S c1 n d uti], i ;:: at i. I) n rem a ins a n c. b .j ec t i ve . Subcommittee prEsent: c. De Blaker t1. Foley;,'.~" '~... ", ' H. Hunt'..l I.. II V L. I " , I / . IT: . .. '7 ,'. . .... ---L-...r--:_S:::..2...I.__."_____ cc: De Blaker; Foley; Hunt; Mazur. ., t'.'" ": ~I",", I' . r , '''I- P u.. I L'!" , . ", " .... ... <-............. '.' ........... ..................... .'. ,.:................. '.' .:...... . . , .. , . . ' ,'~ . . , .' . " . ,~ . .' '" '.'. ,... :: " .., ,. '" ,,"'. '.' I ,'. , . ..',.... ..'.' . 'f' ... ^ ~., ;~ ,. " . " r' I \. t~".~' ;0 " Pag e 2 (- f 2 6 De.: emb er 1 '3'31 TABLE I Candidate reductions in contractor funding (vs 10/07/91) Item ~~Lty r.:P.J'::.J 1;0.:"l!l!:~ n~!..;.e P.:edLIC eq pl;:..!.:me Base Data A 1C A lD A lE A 1 F <: U~~5:> :1. 0 ~::: 11 K t f:3 1.( :I. (l 1< . i I I I "J NF'DES F't"::\)" t I B lA B 18 B 1C B 1D B lE B iF 12 j'" " G V " 18 I'" ", 5 V '" i'-' 1-'" ..::. ", .....f ~... " ". ~- '; ~' , NPDES Part II B 110 B l1E B l1F I;':e i mb Ll r sl:\b ]. (-2~; 30 V' ", '3 f'" '. ':' r ....1 " 30 ~", ". NF'DES-Industl'" i .::,1 c: lA F.:e i mbLu" <'::ic:"\.b 1 e!3 7 1< 15 I::: (:01:11" d i 11 at i .:In Dill Re i rnb u'( 51:\b 1 as 8 1< 2 ~::: 160 K 48 ~< Assuming thc:..t 85% of the above 2013 ~< I:andidate reductions are plausible, the 478 K contractoy quote could b~ reduced to approximately 300 K. This value is more taxpayer tolerable and consistent with the capabilities we should yeasonably expect the city staff effort to encompass. " , , ...:. "., ~ (- J\' r....." CITY OF CLEARWATER .' POST OFFICE BOX 4748 C LEA R W ATE A, F LOR IDA 3 4 6 1 B .414. n City Manager December 9, 1991 Mr. William C. Jonson Chairman Environmental Advisory Committee 2694 Redford Court West Clearwater, FL 34621 Dear Mr. Jonson: As per your request, I am enclosing cash basis preliminary general ledger amounts for the storm water utility fund. These figures will be adjusted in the course of the preparation of the City's annual audited financial report. If I can help you with interpretation of the numbers or if you have any questions, please call me. Sincerely, /3~ Elizabeth M. Deptula Assistant City Manager cc: Tom Miller, Assistant Public Works Director/Environment. enc. "Equal Employment and Affirmative Action Employer" .'); ...: !.l m .., ~J 1.. ' :.. ..... :;:t!\~ "Wlo... ~. ,....., ..\t.' - i ,j , ; :1 .1 1 .:\ .:" :.,:f .,. ':'" .1 .. ,. f~ ., ..! .. .f:" . . . .. '; .' .' '. ~ ". . ~ . . ..' . . . ' .. . '. . , . ' " ' . . ~ : " '. ,. ,. , ., (~.. S~ORMWATER UTILITY FUND CASH BASIS FINANCIAL STATEMENT AS OF SEPTEMBER 30, 1991 (j.'.; I, t" REVENUES . Stormwater utility Fees Interest on Investments $2,156,712 8,470 Total Revenues 2,165,182 EXPENDITlmES Personal Services other operating Internal Service Capital Transfers $218,503 30,481 47,657 67,213 1,619,450 * Total Expenditures 1,983,304 Net Revenue over Expenditures $181,878 * Includes $1,068,150 transferred to the General Fund to cover stormwater operations remaining in the General Fund. * Also, includes $ 551,300 transferred to the Capital Improvement Fund for stormwater utiltity projects. (See capital Improvment Projects - Page 2) .' . ":.' :; II .',,;r ~~~ '. ..~rrY ," ,. ~d'\t '~,\.i'ii;-':' 'l~ ."l.tt~ \.>j,..., '",f.'P'.1 , . --.., ,," " .,~""""""'.~"'..""""1I .... ,I' ...' , .J" ' ,.' .':\ , ~ . . 1 ::.,1 . , '~. ~ j '.', 'l : L .1 ... .,":1 .. . . . ..,. , -:. } '. 'I , . , " :- j , . ~ n ._tf ,.':-:., )~"J '""''Io;''~ ,,' ~ 1 .j .,.;.~ . : ~~-.1t: .. ,. " . .. , . '... , "." , ,.' . . . . ': . . I '..' f '. . 'I .: , ' , '~ . : . r. \ . . :": ,~ ;.:.t Ii. Ii. STORMWATER UTILITY CAPITAL IMPROVEMENT PROJECTS AS OF SEPTEMBER 30,1991 . Project Budget project Name storm Drainage R & R 927,112 (1) stormwater Management Master Plan 750,000 (2) Office Modifications & Central Counter Expansion 33,492 (3) (1) (2) (3) stormwater utility Funding stormwater utility Funding - stormwater utility Funding - $500,000 . $50,000 $1,300 $551,300 -------- -------- '.Ill!........... ........ , . 1 t.'p' .,. ...... tl'" ~.lll T"'---~. .,. . " ...~. I . . . ~ Expenditures as of 9/30/91. project Balance 611,732 315,380 256,860 493,140 o 33,492 " , ' ...': - ;,~~7' ~~.~: '~, ',~'.~~~.~~;.{:~.. "', .';:.~' , ~ ~,"'~:~..,~':! .I~'.: ..',~(; i . r ", ["',' '''.'":'":'' t, '" Y '""'J!. '"T.~. II' .. , ' ',:,' ~ , I . ' . '.:. " 1 ':)' . . ., . ' . ',' "~ ....:, '. ,..'. ':. ' ,,: ., , I ( CITY OF CLEARWATER Interdepartment Correspondence Sheet TO: Environmental Advisory Committee . FROM: ~m Miller, Asst. Director of PW/Environmental COPIES:\T Kathy S. Rice, Deputy City Manager William C. Baker, Director of Public Works Viola Wasilewski, Staff Assistant II SUBJECT: Preparation of Committee Minutes DATE: December 11,1991 The concern of the Environmental Advisory Committee, which is shared by staff, is for minutes of Committee meetings to be reported accurately and in timely fashion to members. This has 11.0t been the case, not at least during the more recent meetings. Understandably, this has prompted the Committee to seek a resolution of this matter. As a result of these concerns, I have established the following procedure, subject of course to Committee approval, to overcome reporting problems for future Committee business. The new procedure will be: 1. Subsequent to an Environmental Advisory Committee meeting, minutes will be drafted and mailed to the Chairperson within 5 working days. The minutes will reflect a new level of information detail that will only include: (1) date, time, and place of the meeting; (2) attendees present and members absent; (3) each item discussed at the meeting will be noted in accordance with the agenda, along with a one or two sentence summary of the nature of the discussion; and (4) any motions or other action, the persons bringing the action, and the final count. This information will be provided along with a return address, pre-addresses, stamped return envelope. 2. Within 10 working days of the Environmental Advisory Committee meeting, the Chairperson will review the draft minutes, make appropriate comments or corrections and return that information along with recommended agenda items for the next meeting to Viola Wasilewski in the pre-addressed, stamped mailer. 3. Within 15 working days of the Environmental Advisory Committee meeting, Viola Wasilewski will make final changes to the minutes, complete agenda development, and mail the minutes, forthcoming agenda, and any required backup information to the Committee. As a result, the Committee will have all necessary information for their review one week prior to the upcoming meeting. To further ensure that this process is adhered to, by copy of this memorandum, staff recognize that the development of minutes in support of this Committee deserves the highest level of priority. Therefore, any work required by this Committee shall be considered the priority which shall supersede all other work being performed by Environmental Management at any given time. Other staff outside the Environmental Management Group will continue to support staff in a manner which also recognizes this priority. Thank you for bringing these concerns to my attention and for the Committee's continued patience and assistance them. J am confident this new procedure will prove to be a reasonable solution to overcome these difficulties. " ... " . ,,' .' .... ',' '/ ' .' .1 .'. , . . _\' '.., . " . .', '. ;.' . I' i COMMISSIONERS BARBARA SHEEN TODD - CHAIRMAN GEORGE GREER - VICE CHAIRMAN JOHN CHESNUT, .JR. CHARLES E. RAINEY BRUCE TYNDALL November 14, 199~ f rD) Jf]~ ..1; .). ~q m 17'01 IOJ I # I II LH.L ! / I 8 1991 Ii Ii t I . -~~ ern,' r.~ t"i -.. . ...-_,., - .J Pll~' I! ',..:'. ..,~.:.. .;. ...\ -\I '--- ...' ~,...' I v \l..J' ", T -'-_~_-:':'~.:"':';...;.:.~..1 COlV1MIS SIONERS PINELLAS COUNTY, FLORIDA DEPARTMENT OF PUBLIC WORKS 440 COURT STREET CLEARWATER. FL 34616 PHONE: (813) 462-3251 BOARD OF COUN"TV PU8UC WORKS DEPT. Cl 'N'C8 . INfRA UllL EN3 TRANS [NV / Q QS D Rt.4B CI CMI-l a 1<C r~ Q 0 Q 0 ;. Thomas H. Killer Assistant Direct~r of Public Works/Environmental City of Clearwater P.O. Box 4748 Clear~atert FL 34618-474B a Hrn Q JR1. co.~ 101 fl~ QNP RE: Pt"'oject Iden.tification for Joint Funding with the Pinellas-Anclote Basin Board in FY ~992/93 Dear Kr. Miller: At tbe October 3 workshop the fol1o~ing calendar ~as agreed upon for submittal and review of pr~ject proposals: Friday, November 1. 1991 D~aft project proposals to be t"'eceived by James Richter . Friday, November 15. 1991 P~oject prioritJ listing (ranking). to be mailed by James to all participants. Thu~sdaYt December 5. 1991 Heeting in Utilities Conference comment on priot"'ities and to additional information fot"' ranking. Room to present Thut"'sday, Decem~er 19. 1991 Heeting in review and list. Utilities Conference Room to approve final project priority Friday, Janua~y 3. 1992 James Hi chter to send a.l1 project proposals to the SWFWHD wi.th recommended order of prio~ity. Friday, Janua~y 10, 1992 Final deadline for receipt of. project proposals by the SWF~D, Twenty-seven draft project proposals were submitted for review and ranking by County staff. The preliminary cost estimates for tbese projects total approximately $26.6 million. ~ ':' Cr.. V ~ '"'c# I: ~,~ 4 t.a U WI 2.1., DATE: 11- I-(!l~q/ ..... rr :........; t'!r-. \' ":,r- -~ - ..:'" ...,. -,-.r-,. ", ,.' to!. .,.t. .'. :', ;'. "PINELLAS COUNrilSAN EQUAL OPPORTUNJT'r'EMPLO\iE:~~' 4j'_(j.",:~~l~~< t..I..i.. ;.>.~;.nL Member-Pinellas Partnership for a Drug Free Workplace A ".I printed on recvcled paper (0." EiIV ". '. ' " '." . . . ", ' . , , . ," . ',' .. ", . (-. {"' \' Novenber 14, 1991 ThoJn.as Killer Project I.D. for Joint Funding with the Pinellas-Anclote Basin Board in FY 92/93 Page Two Enclosed is a list of the project proposals and their estimated costs, a copy of the criteria used by County staff for rank.ing and a tabulation of. the seo~es given to each proposal. The applicants are listed alphabetically, not in ~rder of priority. Please note that seven projects received a score of 70 poi~ts each, for a total estimated eost of $7.000,000.00. A ~opy of the ranking is being sent to each applicant for review and dlsc:ussion at the next workshop meeting, .scheduled for December 5. 1991, from 2: 3() to 4 :30 p.m. in the Pinellas County Utili ties Conference Room 310 Court Street. Clearwater. Please bring to this workshop additional information, in writing, to support any recommendation for revision to the ranking. A C()py of eaeh proposal is available in my office for your examination and review. Please call either me or Sandra McDonald at 462-3251. A final workshop, if needed, is scheduled for December 19, 1991 to review and appcove the final project priority ranking. Please submit a copy of your ft nal project proposal to me prior to January 3. 1992, so that they can be mailed to the Southwest Florida Water Management Di strict (SWFWHD) on that date. IBank you for your participation. Sincerely, ~~ James R~er, P.E. Pinellas County Department of Public Works Planning and Programming Division Stormwater Management Section PWPFRLTR.44 ,:"'j /.> .;,.., .::'~ "-~'" i ~,~;.' \,,' ....,j , ... . '~."". ';~1*;~{'~.i",t~;iv~}.. '- .. , {. . " ., ','. . ' . .,',' " ." .' .. .. '. .'. " . .' 1. Joint Project Dunedin/Cle8~water 2. Belleair 3. Clearwater r. ) 4. Dunedin , 1 .j 5. GUlfport ~ \ \. .~ ~ 6. Indian Rocta Beach 7 . Oldamar ~ 8. Pinellas County Department of Environmental Management ~ 1 ( 9. Pinellas Park 10. PPWHD 11. Safety Harbor 12. St. Petersburg 13. South Pasadena 14. Treasure Island PWPSKEKO.18 .J' : i" ( PINELLAS-ANCLOTE BASIN BOARD JOINT FUNDING REQUEST FOR FY93 PROPOSALS RECEIVED BY PINELLAS COUNTY NOVEMBER 1. 1991 PROJECT ESTlKATED COST a) Hydrogeologic Enhancement of Groundwater Supply $ 700,000.00 Phases 3, 4, and 5 a) Water Supply Development a) Watershed Management Plan a) Reclaimed Water Transmission Piping a) Construction of Storm~ater Improvements b) Reclaimed Water Trunk Hain and Booster Pump a) Sto~water 8aster Plan a) Effluent Storage Facility for Reclaimed Water a) Implementation of Lake Tarpon Watershed Management Plan b) Implementation of Lake Seminole Watershed Management Plan ~ c) Implementation of Allen's Creek Watershed Management Plan d) Development and Implementation of Alligator Creek Watershed Management Plan e) Habitat Restoration at the Fish Hatchery Site f) Storrnwater Retrofit in the Lake Tarpon Drainage Area ~g) Environmental Enhancement in the Allen's Creek Watershed a) Reclaimed Water System a) Channell Improvements b) Channel lA Improvements c) Channel 4 Phase 3B Improvements a) Master Drainage Plan a) Lake Maggiore Restoration Implementation b) Late Rehabilitation c) Reclaimed Water Storage and Recovery System d) ~erald Lake Water Quality Improvement Program e) Reclaimed Water System Transmission Main a) Reclaimed Water Trunk Hain Extension a) Reclaimed Water Transmission System Total (gvep.) ~ .... i ' $ 458,150.00 $ 980,000.00 $ 1,010,000.00 $ 900,000.00 $ 992,000.00 $ 404,000.00 $ 2,016,000.00 $ 400,000.00 $ 450,000.00 $ 1,700,000.00 $ 1,200,000.00 $ 100,000.00 $ 200,000.00 $ 1,000,000.00 $ 750,000.00 $ . 875,000.00 $ 2,075,000.00 $ 1,780,000.00 $ 250.000.00 $ 400,000.00 $ 400,000.00 $ 527,000.00 $ 400,OO~.OO $ 2.360.000.00 $ 137,800.00 J 4.144,608.00 $26.609,558.00 , . . '.:~ .:. '~'..: :, ." ,..'..,' ','."..'.,. ..:,~'''.''..'... ,:' '.,'. . ,.....", '.' .; ,. '. . ,.,.,,: , . .'.,'.." .,.;~ ,'.... ' :. ",'.' . . . ~':', ' '.., ' - '.. :'. ~ ". .:' . .. ,"~ '1. . .. .. . '. '",,' , " . ' . ': . . ..... . ',' . , . ' . ". . . .'.. ~. ':' . ' , /'.,~ l [ JOINT FUNDING PROPOSALS FOR FY 1992/93 . ~ f,.. ~r f\'\AVJt~~ . WATER YATER H20 SUP COMP Svrt)~ I/r..D PROJECT REGNl. SWNP SWlt1 REUSE CONSRU DEUEL TIME PLAN TOTAL 'l. ~ ~ s' ~J,. 1Iv'~. ~ Jtrr PROJ Q l1u~ ~,J ~~.I. DUHlCL\nR 25 ~ ro I \5 10 10 1 16 5 ~~. BElLEAIR ~lU\...l~~ a: 10 0 0 0 0 10 10 5 35 .J1 ~ 01 N4J. ClRlfTR @ ()Jt? ~ I r-- a: 25 15 10 0 0 0 10 5 JYI.-M.I YtI\ ~ 1''' lVa.,b . DUtiEDI Ii a: 20 0 S 10 5 0 J 10 5 55 GULF PORT a: 16 15 S 0 0 0 / 10 5 45 bl 25 0 5 10 5 0 10 5 60 IIRIBCH a: 15 10 10 0 0 0 10 5 50 OLDSHAR /10 a: 25 0 15 10 5 0 5 70 a: 25 15 15 0 0 0 10 5 70 b: 25 15 15 0 0 0 19 5 70 c: 25 15 15 () 0 0 10 5 70 d: 25 15 15 0 0 0 10 5 70 e: 10 0 10 g 0 0 10 5 35 f: 20 0 15 0 0 0 10 5 50 g: 25 15 15 6 0 0 10 5 70 PHLLS PARK a: 20 0 0 10 5 0 10 5 50 PPYHD a: 20 15 5 0 0 0 10 5 55 b: 20 15 5 0 0 0 10 5 55 c: 20 15 5 0 0 0 10 5 S5 SFTY HRBR a: 25 15 15 0 0 0 10 5 70 ST. PETE a: 10 10 15 0 0 0 10 5 SO b: 5 0 15 0 0 0 10 5 35 c: 10 0 0 10 5 0 10 5 40 d: 10 15 15 0 0 0/10 5 55 e: 20 0 10 10 S o 10 5 60 SO. PSDNA a: 25 0 5 10 S 0 ./ 10 5 60 TRS. ISlHD a: 25 0 5 10 5 OV' 10 5 60 f' PROJECT PROPOSALS (or JOINT fUHDIH(i' \15th the PIHELLAS-ANCVOTE 8ASIN BOARD FY 1992/93 Criteria [or Rankln~ Proposals (baaed on FY 92/93 Basin Plan Priorities) Criterion Relative Value 1. Does the project address a re~ional \later resource problem! i.e.: an entire watershed. multi-jurisdictional. or affectint a common water body. 2S 2. Does the project meet Pinellas-Anclote Basin priorities relatIve to: Surface Yater Management . A. Is the project (part of) 8 sto~ater management master pl&R? .15 B. Does the project affect a .S.~.I_M. or other "priority water body!" 15 . Water Supply P18nnin~ and Development C. Reclaimed water reuse 10 D. Water conservation 10 E: \Tater supply development (~7 ~e-.J~) 10 3. Time fr~e for betinnin~ the project (including purchase of r1tht-of-way or betinnint of 8 study), measured from the date of approval by the Pinellas-!nclote Basin Board. Within six months 10 ~itbin one year S 4. Is the project listed in the applying authority's comprehensive plan? S Maximum possible score for a project = 100 tSurface Water I~provement and Management Department of the Southwest Florida Water Management District ,". '~"'n.,....,. .. ft . ~ . .,.., ... ':" . .. . .' ' 'I ' . , ' ".' ,... <' . . ' , I. .' f .' . ~' ( f'~' ~ \ .', Minutes ENVIRONMENTAL ADVISORY COMMITTEE October 16, 1991 Members Present: william C. Jonson, Peter Reuter, Harold W~ Hunt, Edward Mazur, Jr., will Perry, Mike Foley, Charles DeBlaker, Anne Garris, George Davis and Sue Espey. Also Present: T. H. Miller, Assistant Director / Environmental, Julia Jablonski, Public Inforruation Representative and Tom Glenn of Solid Waste Division; Arthur Deegan II, and Jay F. Keyes, of Clearwater Beach Blue Ribbon Task Force; Viola Wasilewski, Recording Secretary. The meeting was ca lled to order at 4: 05 P. M. by Chairman, Mr. Jonson, in Conference Room B at the city Hall Annex on September 18, 1991. Correction was made to the September 18, 1991 meeting. Typographical error on page 3, removing repetition of "to ask". Also correction to page 4, "Motion approved by vote of 8 in favor" No further corre~tions motion was made by Mr. DeBlaker to approved minutes with corrections as noted, and s~conded by Mr. Reuter. The motion was carried unanimously. :.. .'. Mr. Jonson recoInlllended two items to be added to the agenda as presented. An' Item "D. Standard Public Works Comments" was added. to the Routine. Agenda I and under Old Business "Report from Discussion with City commision" ..;..:. ' .' ...~. . .......'. ..>, , ", Public Works Agenda Mr. Miller informed the committee that two additional employees have been hired for the positions of Research Environmentalist and Water Resourch Engineer to become effective November 18, 1991. . . Mr. Millers stated that the Watershed Management Master plan was submi toted to the City Manager's Off ice. Some concerns were expressed by that office regarding county enclaves and other jurisdictions adjacent to city boundaries and if these areas are in fact contributing, to the water quality problem in our stormwater system. Mr. Miller further discussed details on these concerns and recommended that a sub committee be formed to review these issues prior to next meeting to see if there are better ways to deal with them. Recommendations could then be brought back to the Advisory Committee at the next meeting. CDVER) ,', "", ,',.",' ,. ' .. " ,. -, . . ,. ,- . " ,f , ' . ' ...... I l"7- ~ Mr. Jonson asked about the status of stevenson Creek Phase I, and if there were any problems. Mr. Miller explained to the Committee the difficulties that were being experienced by the contractors and city, due to the weather conditions. Schedules have been revised as how to handle these problems and Mr. Miller went into further details. Mr. Hunt inquired about a ~eeting in regard to Allen's Creek, and stated that notification of meetings of this nature should be brought to the attention of the Environmental Advisory Committee, so that they may attend if so desired. Also inquired about the functions of Reynolds smith and Hill and King Engineers on the Allen's Creek project. Mr. Miller deferred that question to Mr. Mazur, where by Mr. Mazur informed members that it is a tri-party venture between Largo, City of Clear~ater and pinellas County. He also explained to what extend King Engineering is involved with Allen I s Creek. Mr. Miller made reference to the relation ship between the City and County and stated that he- believed that communication is improving and attempts are being made to solve some of the .issues. Mr. Miller explained the different approaches by the City and County in reference to the NPDES rules. ~ OLD BUSINESS EAC Mission Mr. Jonson stated that based on the discussion at the last committee meeting regarding the mission of the Environmental Advisory commi ttef; I Hr. Jonson presented a two page summary to the .city Commission. This memo was attached to the Agenda Item and. presented to the committee members. Mr. Jonson stated that based on the Work Session a decision was made that the EAC would continue for at least an addition?l year ~ith its present board members. A .decision will be made in the future as to forming the EAC Committe by ordinance instead ~f resolution. . Mr. Jonson stated that at the commission meeting, there ~ere several items in which the Environmental Advisory Committee's input was requested. Mayor Garvey expressed concern of public education in the environmental area. The city Manager stated interested on EAC input on the stor~water Management Program and the Waste Water Reuse Program. Mr. Fitzgerald expressed concerns relative to chemical usage, i. e. pesticides in residential and cOll1mercial areas. There was some discussion as to whether the caromi ttee should.focus on water issues only. The general impression was to not restrict environmental issues but to cover these. issues where appropriate. 2 iT"" f ,.,. ~ NEW BUSINESS Recylinq program :~ , ~ Mr. Miller introduced Ms. Julie Jablowski and Mr. Tom Glenn from the city of Clearwater Solid Waste Division. A very interesting and in1:ormati ve slide presentation was made to the Committee regarding the Solid Waste Recyling Programs. Ms. Jablowski stated that in 19B8 the Florida State Legislature mandated that the city recycle 30% of solid waste stream by 1994 or suffer penalties. Clearwater presently recycles approximately 13% and the County 23~. The city and County are presently in a recyling partnership. The only difficulty in this area is the fact that there is only one land fill at the Waste Energy Plant in Pinellas Park, which has about reached i ts capacity. Therefore al terna ti ves need to be found. . After January 2, 1992, yard waste will no longer be accepted in the land fill. Eight drop off centers are located in this area where a multi tude of mater ials can be dropped off. Mul ti-fa111ily recycling programs are also available. Yard waste is taken to the Pinellas County's mulching facility and prepared into mulch, then made available at no cost to the citizens. Public Education Programs are also available. A lengthly discussion followed with the committee members asking various questions. Some discussion involved the city's involvement in recyling and options for disposal of solid waste. Informational Environnental Packets were distributed to each member. A coffee mug was also presented to eqch member. The Committee members praised the Solid Waste Department for their involvement in ,the Recyling Program. Blue Ribbon Task Force Mr. Miller presented Mr. Deegan and Mr. Keyes of the Clearwater Beach Blue Ribbon Task Force. A report "Forward to 2001" was provided to the Committee. Mr. Deegan proceeded to give an overview of the purpose of the Caromi ttee as they prepared the report to share their thoughts and concerns. Mr: Deegan discussed several environmental issues of major concern and directed Committee lUembers attention to the report. Some discussion occurred. The Committee thanked Mr. Deegan for their report. 3 ~vpp) ,- ( I I other Business of the Committee Mr. Jonson suggested the formation of severa 1 SUb-col1\mi ttees including Watershed Management, Organization Committee, Wastewater reuse program and stormwater utility Fund. Mr. Foley, Mr. Hunt, Mr. DeBlaker and Mr. Mazur offered to serve on the Watershed Management sub-committee. Ms. Garris and Mr. Miller offered to serve on the organizational sUb-committee, along with Mr. Jonson. Mr. Perry, Mr. Davis and Mr. Reuter offered to serve on the Waste Water Reus'e sub-committee. Mr. Hunt made a motion for a vote of confidence to the continuance as a full committee member to Mr. Mazur, stating tha~.the committee benefits with his presence. Mr. DeBlaker seconded motion. All in favor, motion passed unanimously. To insure that we operate in the sunshine will. also avoid potential proble~s of conflict of interest. Mr. DeBlaker made a motion that the committee recommend to the commissioners that Clearwater reinstitute a two day a week water restricting capatible with County's' limitations. Ms. Garrish seconded. A discussion followed. Mr. Davis supported this motion, stating this would also support reclaimed water. Motion passed 9 to 1. Anne Garris elected to write letter to commission in reference to this recommendation. The next meeting was scheduled for November 13, 1991 at .4:00 PM. Mr. Jonson thanked Ms. Espey and Mr. Foley for their participation in the committee. Mr. Miller also thanked these members and the fine work of the committee. Meeting was adjourned at 6:40 PM. Respectfully submitted by Viola Wasilewski, Recording Secretary. 4 f '. ~~ CITY OF CLEARWATER Interdepartment Correspondence Sheet TO: Environmental Advisory Committee FROM: Tom Miller, Asst. Director of PW/Environmental COPIES: Kathy S. Rice, Deputy City Manager William C. Baker, Director of Public Works Viola Wasilewski, Staff Assistant II SUBJECT: Preparation of Committee Minutes DATE: December 11, 1991 ThG concern of the Environmental Advisory Committee, which is shared by staff, is for minutes of Committee meetings to be reported accurately and in timely fashion to members. This has 110t been the case, not at least during the more recent meetings. Understandably, this has prompted the Committee to seek a resolution of this matter. As a result of these concerns, I have established the following procedure, subject of course to Committee approval, to overcome reporting problems for future Committee business. The new procedure will be: 1 . Subsequent to an Environmental Advisory Committee meeting, minutes will be drafted and mailed to the Chairperson within 5 working days. The minutes will reflect a new level of information detail that will only include: (1) date, time, and place of the meeting; (2) attendees present and members absent; (3) each item discussed at the meeting will be noted in accordance with the agenda, along with a one or two sentence summary of the nature of the discussion; and (4) any motions or other action, the persons bringing the action, and the final count. This information will be provided along with a return address, pre-addresses, stamped return envelope. . 2. Within 10 working days of the Environmental Advisory Committee meeting, the Chairperson will review the draft minutes, make appropriate comments or corrections and return that information along with recommended agenda items for the next meeting to Viola Wasilewski in the pre-addressed, stamped mailer. 3. Within 15 working days of the Environmental Advisory Committee meeting, Viola Wasilewski will make final changes to the minutes, complete agenda development, and mail the minutes, forthcoming agenda, and any required backup information to the Committee. As a result, the Committee will have all necessary information for their review one week prior to the upcoming meeting. To further ensure that this process is adhered to, by copy of this memorandum, staff recognize that the development of minutes in support of this Committee deserves the highest level of priority. Therefore, any work required by this Committee shall be considered the priority which shall supersede all other work being performed by Environmental Management at any given time. Other staff outside the Environmental Management Group will continue to support staff in a manner which also recognizes this priority. Thank you for bringing these concerns to my attention and for the Committee's continued patience and assistance them. I am confident this new procedure will prove to be a reasonable solution to overcome these difficulties. ....' ' .. <,"0. f (' With Committee Corrections CITY OF CLEARWATJ~R November 13, 1991 ENVIRONMENTAL ADVISORY BOARD ORGANIZATION SUB-COMMITTEE Minutes of the meeting of November 1, 1991: The sub-committee consisting of Ann Garris and William Jonson met with Thomas Miller at 11:30 am in the latter's office. I. Communications: A. Full Committee minutes: Mr. Miller detailed the time required to transcribe the committee's minutes each month. 8-10 hours are required to prepare these minutes largely because of interruptions of the Secretary's time. Mrs. Wasilewski described the difficulty of understanding the major points of the meetings from the transcript tape. . The sub-committee recommends the following changes: 1. The minutes need only state: those present, subjects covered, motions and summary statements. 2. The Chairman can assist in this process by ensuring that the motions are clear and entered into the record. This will be assisted by the use of a motion form that can be given to the secretary. Mr. Miller will draft this form. 3. The Chairman can further assist by, closing each subject where motions are not made with a summary statement which can be entered into the record. B. Communications with the City Commission: 1. The sub-committee recommends that a brief summary letter be sent after each meeting by a corresponding secretary. This corresponding secretary may also regularly attend the Commission Meetings and give a brief statement. Ann Garris volunteered to fill this role. II. Meeting Procedures: A. Full Conmittee continue to meet once a month. B. Recommerrd 1 to 2 topics a month along with the sub-committee reports. C. Sub-comnittees can be used to do most in-depth information gathering. D. Where possible guest speakers (full committee) presentations need to be limited to not more than 10 minutes to be followed by questions. Mr. Miller will ensure speakers know about this in advance. A timer will be used to assist with this limitation. E. Committee member's comments need to be limited to 3 minutes each presenting the key issues. Comments need to be "something which has not been mentioned before". Members will be given an additional chance to speak after others have spoken when needed. The Chair needs to be somewhat flexible in this procedure to ensure adequate exchange of information without consuming extra time. F. The con~ittee agenda needs to be received by committee members at least a week in advance of the meeting. This is needed to ensure the members are prepared to discuss the agenda subjects. w- I I , . r r' I !~ . III. Officers Terms: Currently the officers terms are offset six months from the committee appointments (November 1 to October 31). It is recommended that this be adjusted to coincide with the Co"~ission appointments. Suggest that an election be held in November or December 1991t for officers to November 1, 1992. Elections would then be held every November from then on. IV. Sub-committees: A. Standing Committee: 1. Business, Budget, By-laws: This standing committee would have ongoing responsibility to review the Environmental Departments budget, the storm water utility budget,.staffing issues and committee organizational issues. 2. Planning: This standing committee would meet quarterly to review the agenda for the next several months. Composed of the Chairman, Vice-Chairman and one other person. B. Adhoc Committees: Specific sub-committees appointed to address major topic areas. These sub-committees would perform the detailed interface with City staff and report back to the rest of the committee. V. Student Members: Suggest that three student members be added to the committee. One each from Countryside and Clearwater High Schools and one University Student. These committee members would provide liaison to organizations in their respective schools. Recommend that the City Commission consider expanding the committee by three student voting members to accomplish this objective in the fall of 1992. ********************************************* The recommendations of the sub-committee, with corrections included above, were adopted by the entire Environmental Advisory Committee on November 13, 1991. ,'~' .,' .;' . . ' , . "'.' . .' " ." .. ,~, . '.." ':, '. ..,. . . OPERA~I~G BYLAWS FOR ENVIRONMEHrAL ADVXSORY COMMI~EE ADOPTED BY ~HE CI~Y COMMISSION O~ JULY 19, 1990 I. Membership and Terms: staff recommends that a body of ten (10) citizens who are permanent residents of Clearwater be appointed by the Commission. Fo~lowing an advertisement for interested parties filed by the city Clerk, a po01 of interested citizens will be developed. Each Commissioner wi.ll appoint one (1) representative for a 3-year tenm. The remaining five (5) members will be appointed by a vote of the full Commission. Three of the five (5) members selected from the pool and affirmed by a vote of the Commission shall serve .for a 2-year term. Two (2) remaining members selected from the pool and affirmed by a vote of the Commission shall serve for a 1-year term. IX. Meetings, Officers and Rules: (a) The committee shall meet quarterly and at such other times as the board, by majority vote, may find necessary. (b) The committee shall select a chairman, vice chairman and such other officers as it may find necessary, from its membership. (c) The committee may adopt such rule of procedure as it finds necessary, which shall not be in conflict with Florida law or ordinances of the city. (d) Each officer shall serve for a term of one year. The Chairman shall be limited to a one year term of off ice and shall not serve consecutive terms of office during appointment to the committee. (Approved by E.A.C. May 15, 1991) IXI. Removal: The City Commission shall have the power to remove any member of the Clearwater Environmental Advisory Committee for misconduct, any conflict or neglect of duty. In addition, the City Manager shall have the power to remove any member because of the unexcused absence of the member from meetings of the Committee as provided in Section 22.06 of the City Code (i.e., three (3) unexcused absences ~n a calendar year). IV. Duties: The Clearwater Environmental Advisory Committee shall be supported by City staff and my review and make recommendations to the City commission concerning all water, wastewater and stormwater programs or projects initiated by the City exceeding $50,000 in construction cost or other programs selected by majority vote of the Committee which have other substantial environmental benefits or consequences upon Clearwater's natural resource6. At the Committee's option, these other progr~s would include but not be limited to: (1) Upland and wetland hab~tat preservation and creation. (2) Natural shoreline restoration. (3) Wetlands restoration to include fresh water and marine systems. (4) Purchase of properties for preservation of uni.que ecosystems. Requests for information and staff work shall be hy consensus of the Committee and in keeping with the City Commission policy regarding projects and requests for staff work, i.e., staff projects or reports generated at the majority request of the Committee requiring more than eight (8) hours of work' must also be approved by a majority vote of the City Commission. . :. -. ";' '. ~ - I, ' . ': ," .'. " ' " : ' 1 ' . I' : ' - " ~ . . . t ,. '" ". . . . 8, .., 1 tern # f CLEARWATER CITY COMMISSIQ Agenda Cover Memorandum Meeting Date 09/19/91 SUBJECT: .Agreement for Professional Serv ices Management M~ster Plan stormwater and Watershed RECOMMENDATION/MOTION: Approve a contract for consultant services in the amount of $ 898,606.50, with King Engineering Associates, Inc. to develop and produce a comprehensive watershed management and urban ecosystem management ~aster plan for the city of Clearwater, to be known as "The City of Clearwater storrnwater and Watershed Management Master Plan," (SWMMP) as described in the attached agreement for professional services, for a term of two years, subj ect thereafter to renewal by Commission approval. ~ And that the.appropriate official be authorized to execute same. BACKGROUND: The quality of water in our Nation's lakes, streams, bays and harbors has recently gained considerable attention and focus from local, state and federal environmental regulatory agencies, legislators, environ~entalists, and private citizens. According to the "National Water Quality Inventory, 1988 Report to Congress," pollution fro~ sources such as agriculture, urbanization, construction sites, land disposal and mining are among the leading causes of water quality impairment. Subsequent to this report, on November 16, 1990, the Water Quality Act of 1987 (.Also known as the Clean Water Act of 1987) implemented the National Pollutant Discharge Elimination System permit process for municipal and industrial stormwater discharges. In addition to the new federal requirement applied to local water resource protection, the State of Florida has also imposed significant legislation to improve water resources and control stormwater discharges in Florida. Changes were made to the State Comprehensive Plan as well as to the administrative rules of state environmental regulatory agencies. In addition, the state Water Policy was amended to afford greater protection to state water resources from diffuse source (Non-Point Source) runoff and has established as a surface water protection and management goal, the development of comprehens i ve watershed manage~ent p~ans. This will not only prevent existi.ng environmental, wa.ter quantity, and ~ater quality proble~s from becoming worse, but will also reduce existing flooding problellls, improve existing water quality, and preserve or restore the values of natural systems. ( continued) Reviet.led by: j}v Originating Dept. Costs: $ 898.606.50 legal Public \Jerks (Current FY) Budget ~ User Dept. Funding Source: Purchasing Nil. Capt. Imp. X Risk Mgmt. NA Advert i sed: Operating CIS NA Date: Other ACM Nil. Paper: Appropriation Code(s) Other Not required X 315-'-2403-612/541 Submitted by: Affected parties noti 1i ed Cfty Manager Not requ ired X f I. . Cocrmissi 00 Acti on . I I ,I I . I I I . Approved Approved w/conditions _____ Denied Cant I d to A ttacllments: S\.JMHP Contract .. . .;.... .....:> .' ... .".. . ':.'.: :.... .:. .:>> ......,'.. ..'. :".:.:' .'. ........'. ....':' . . .':,,: :.,' .' . : '..: .". ,'., . :.'. ".,'." . . :.! (3vER) ., ~ ~, .. , . , ',~ ",',. . " '. -', , .", 1 ~.', '.', . ". , : ' Clearwater city Commission' lenda Memorandum Subject: Agreement for pro{ sional Services - King Engineering Associates, i:l~. Page 2 (continued) .. In May, ~989, the city of Clearwater approved, through the Comprehensive Plan, a pledge to develop a stormwater master plan consistent with the state Comprehensive Plan, and address policies consistent with the protection of water and natural resources through a conservation element, a drainage element, a coastal zone management element, and a recreation element. In addition, the City Comprehensive Plan also called for the establishment of a stormwater utility fee or other funding mechanism to provide the necessary funding to achieve these goals. \ The stormwater utility Fee was approved on second reading by the commission on December 20, ~990 (Ord. #5058-90) to fund the program as outlined by the Camp Dresser & McKee report entitled "Establishment of stormwater utility Progra1ll for the city of Clearwater, published in May, 1990. This report recommended that ~ seven hundred and fifty thousand dollars ($750,000) be allocated in funding for the development. of .a stormwater Master Plan. This was subsequently funded in ,full through the FY;1990-91 budget process. Presently, four hundred and eighty- six thousand dollars ($486,000) remain in this project account subsequent to ,expenditures in support of the development of a storrowate~ utility Fee. ~~: . On August 1, 1991 the C01llmission approved the ranking of prospective consulting ~engineers to prepare a citywide stormwater and Watershed Management Master Plan ~and authorized staff to begin negotiations with the selected firms in order of ~their ranking. The attached contract developed through negotiation with King Engineering Associates and city staff includes six principal elements. A description and proposed level of funding for the principal elements are: 1. Stormwater Master Plan Element $ 484,285 2. Ecosystem Management Master Plan Element $ 113,275 3. Beneficial Use Plan Element $ 21,098 4. NPDES Permit Development Element $ 234,187 5. Public Outreach Element $ 36,272 6. National Flood Insurance Element $ 9,490 TOTAL $ 898,607 since the original stormwater management program concept was conceived, a number of changes have occurred that required staff to expand the scope. As outlined above, they include a more aggressive federal NPDES program than originally anticipated or planned for by Camp Dresser & McKee in the development of the ~. stormwater Utility Program, a greater focus on watershed management comprehensive .,planning required of the City by federal and state authorities than originally ~conceived within the city of Clearwater's Comprehensive Planning Document, and the desire to pursue an additional Flood Insurance 'requirement within the watershed plan concept to provide an additional opportunity to the citizens of Clearwater to reduce flood insurance premiums within high flood prone areas. Approximately $486,000 is available in Project 315-2403, Stormwater Management Master Plan, for this contract. The first quarter budget review will include an amendment to transfer the balance of funds for this contract from Project 315- ~ 6103, stormwater Quality Improvement/Property Purchases. ~ Approval of this item will mark the City of Clearwater's most significant. and ,,1t\eaningful effort to date toward resolving stormwater quantity and guali ty problems in a comprehensive manner. " . ... ... " . .. ".' -,: " .~ .\ :'-'l\' '.'_, . ,-, ' ,. '. ,... . . . " - . ... ,: .' " , ,. . - , of ('0 .. . ., AGREEMENT BETWEEN CITY AND ENGINEER/CONSULTANT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this _ day of , 19_, by and between the City of Clearwater, Florida, hereinafter referred to as the CITY, and King Engineering Associates, Inc., a Florida corporation, hereinafter referred to as the ENGINEERJ CONSULTANT. WITNESSETH: WHEREAS, the CITY proposes to do certain work towards accomplishment of the project. The nature, character, CITY'S objectives and limits of the proposed project are to develop and produce a comprehensive watershed based storm water management and urban ecosystem management master plan for the City of Clearwater, to be known as nThe City of Clearwater Stormwater and Watershed Management Master Plan". Work includes the preparation of Industrial and Municipal NPDES permit applications. Public input will be obtained at key milestones of the work effort in order to facilitate the preparation of a Beneficial Use Plan that will be used to rank the various alternatives. An application will also be prepared to comply with Flood Damage Reduction requirements of the National Flood Insurance Program. WHEREAS, the CITY desires to engage the ENGINEER/CONSULTANT to perform certain professional services pertinent to such work in accordance with this Agreement; WHEREAS, the ENGINEER/CONSULTANT desires to provide such professional services in accordance with this Agreement. NOW THEREFORE, in consideration of the premises and the mutual benefits which will accrue to the parties hereto in carrying out the tenns of this Agreement, it is mutually understood and agreed as follows: 1. GENERAL SCOPE OF THIS AGREEMENT Tbe relationship of the ENGINEER/CONSULT ANT to the CITY will be that of a professional consultant, and the ENGINEER/CONSULT ANT will provide the professional and technical services required under this Agreement in accordance with acceptable environmental and engineering practices and ethical standards. 09/06/91 - 1 - ~ vcR) ';', "1~~.~li~.~..1i'i~i?~J ,.:,j ':~..":', ". . . '., . , . ~ . , . ~ . .' . . I. . ' ' .' . . ~ " . I' . ,.: ~ . .: ' , '. I , .,' II. PROFESSIONAL AND TECHNICAL SERVICES It shall be the responsibility of the ENGINEER/CONSULT ANT to work with the CITY and apprise it of solutions to environmental, engineering, planning and design problems and the approach or techniques to be used towards accomplisl1ment of the CITY'S objectives as set forth in Attachment A. The scope of services to be provided to accomplish the CITY'S objectives is set forth in Attachment B, subject, however, to the inclusion of additional services as provided in Section IV.C. Additional Services by the ENGINEER/CONSULTANT may include upon completion of the Master Plan, and upon direction of the CITY, providing additional engineering, environmental, planning and surveying services required to design, permit and construct the various selected alternatives and/or to assist the CITY with the implementation of the Master Plan. III. PERIOD OF SERVICE A. l 1 j ~ B. ~ ., . ~ r Ii ~ " I C. The ENGINEER/CONSULTANT "Will begin work promptly after receipt of 3- fully executed copy of this Agreement; such receipt shall constitute written notice to proceed. If the ENGINEER/CONSULTANT'S design services called for under this Agreement are delayed for reasons beyond the- ENGINEERJCONSULTANT'S control, the time of performance shall be adjusted appropriately. If the services under this Agreement continue for a period of more than two (2) years from the beginning date (as above provided), the fees contained in Attachment C shall be subject to renegotiation; any change in such fees shall apply only to the unfinished services as of the effective date of such change. The ENGINEER/CONSULTANT shall not be bound under this Agreement if a fully executed copy hereof is not received by the ENGINEER on or before November 1, 1991. IV. GENERAL CONSIDERATIONS A. B. 09/06/91 All original sketches, tracings, drawings, computations, details, design calculations and other documents and plans that result from the ENGINEER/CONSULTANT'S services under this Agreement are and remain the property of the ENGINEER/CONSULTANT as instruments of service. Where such documents are required to be filed with governmental agencies or where indicated in Attachment B, Scope of Services, the ENGINEERJCONSUL T ANT will furnish copies to the CITY upon request. The CITY may, at its expense, obtain a set of reproducible copies of any maps and/or drawings prepared for it by the ENGINEER/CONSULTANT in consideration of which the CITY agrees that no additions, deletions, changes or - 2 - \<ii ,(, ::'",-.' !.~" "".~~'tt.~..;~\~i;('(;:l:<':"~r;~;..~'~t:.,{..}/r.: 'f..~~,: , . ;: " , ." ,. ," '. l' .' :. " . .:' J.'. .". '.' ' . ' , '",' . ' f- '. -. revisions shall be made to same without the express written approval of the ENGINEER/CONSULTANT. C. Notwithstanding that specific services are enumerated in Attachment B, the ENGINEER/CONSULTANT will, upon written request of the CITY, provide any and all other civil engineering, environmental, surveying, landscape architecture and planning services required to implement the Master Plan and normally falling within the scope of services offered by the ENGINEER/CONSULTANT; provided, however, that such additional services shall result in extra compensation to the ENGINEER/CONSULTANT, as provided in Attachment C. It is understood and agreed that if such additional services are requested, the Agreement shall be considered as a con~nuing contract with respect thereto. E. It is understood and agreed that the ENGINEERJCONSUL T ANT'S services under this Agreement do not include participation, whatsoever, in any litigation. Should such services be required, a supplemental agreement may be negotiated between the CITY and the ENGINEER/CONSULT ANT describing the services desired and providing a basis for compensation to the ENGINEER! CONSULTANT. D. The CITY hereby aclmowledges that estimates of probable construction costs cannot be guaranteed, and such estimates are not to be construed as a promise to design facilities within a cost limitation unless mutually agreed in advance. F. Upon the ENGINEER/CONSULTANT'S request, the CITY will furnish or cause to be furnished such reports, studies, instruments, documents, and' other information as the ENGINEER and CITY mutually deem necessary, and the ENGINEER/CONSULTANT may rely upon same in performing the services required under this Agreement. G. . The CITY and the ENGINEER each binds itself and its successors, legal representatives, and assigns to the other party to this Agreement and to the partners, successors, legal representatives, and assigns of such other party, in respect to all covenants of this Agreement; and neither the CITY nor the ENGINEER will assign or transfer interest in this Agreement without written consent of the other. V. INSURANCE/SAFETY AND HEALTH A. Workers Compensation and Employers Liability The ENGINEER/CONSULTANT shall procure and maintain, for the life of this Contract! Agreement, Workers Compensation Insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall 09/06/91 - 3 - 0!veR) , _.... ~',', ., . '.~ '0' , ' '. '." '. ". . . ~ ' . . .... .. . ~ , , '., I .' " ~ . f '. . .' ...' . { ...... include Employers Liability with limits meeting all applicable state and federal laws. B. General Liability The ENGINEER/CONSULTANT shall procure and maintain, for 'the life of this ContractJ Agreement, General Liability insurclllce. This coverage shall be on an "Occurrence" basis. Coverage shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. Coverage shall be no more restrictive than the latest edition of the Commercial General Liability policies of the Insurance Services Office (ISO). This policy shall provide coverage for death, bodily injury, personal injury or property damage that could arise directly or indirectly for the performance of this Agreement. The minimum limits of coverage shall be $500,000, per Occurrence Combined Single Limit for Bodily Injury Liability and Property Damage Liability. The minimum limits of coverage shall be $500,000, per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability, with a $100 deductible. This coverage shall be an "Any Auto" type policy. Coverage shall be no more restrictive than the latest edition of the Business Automobile Policies of the Insurance Services Office (ISO). The CITY shall be included and identified as an Additional Insured under the policy/certificate of insurance. C. Business Automobile Liability The ENGINEER/CONSULTANT shall procure and maintain, for the life of the Contract! Agreement, Business Automobile Liability Insurance. The CITY shall be included and identified as an Additional Insured under the policy/certificate of insurance. D. Professional Liability Insurance 09/06/91 The ENGINEER/CONSULTANT shall procure and maintain, for the life of the Contract! Agreement, Professional Liability Insurance. This insurance shall provide coverage against such liability resulting from this contract/project. The minimum limits of coverage shall be $1,000,000 (with a $75,000 deductible limit paid by ENGINEER/CONSULTANT). -4- " ", . . ' , ',- . " .:"..~ ~~:'..'" ". ......... .~.. .'. " . . ' ' _ ' '. . . . It. . " . I,' '. .' . ' ., ~ , _ I , . " ,,' , I, , . <," , , /''' ~ ... E. Indemnity In consideration of the sum of One Hundred Dollars ($100.00), the receipt and sufficiency of which is acknowledged, payable as part of the first payment for services the ENGINEER/CONSULTANT agrees to defend, save and hold the CITY, its agents, assigns and employees, harmless from all claims or causes of action, including costs and attorney's fees, and all judgements whatsoever, involving personal injury, bodily injury, death, or property damage, arising out of any negligent act or omission, or the violation of any federal, state or local law or regulations by the Engineer/Consultant, its subcontractors, agents, assigns, invitees or employees in connection with this Contract! Agreement. F. Supplemental Provisions The insurance coverages and conditions afforded by tne above mentioned policies sl1all not be suspended, voided, canceled or modified except after thirty (30) days prior written notice by certified mail return receipt requested has been given to both tne Public Work.s Director and the Risk Management Offices of the CITY. Certificates of Insurance meeting the specific required insurance provisions specified within this Contract! Agreement shall be forwarded to both the Public Works Director and Risk Management Offices of the CITY and approved prior to the start of any work. After review, the Certificate will be filed with the City Clerk as a part of the official contract file. Receipt and acceptance of the ENGINEER/CONSULTANT's Certificate of Insurance, or other similar document does not .constitute acceptance or approval of amounts or types of coverages which may be less tl1an required by this Contract! Agreement. The CITY may, at its option, require a copy of the ENGINEER! CONSULTANT's Insurance Policies. G. Safety and Health Requirements It is the ENGINEER/CONSULTANT's sole duty to provide safe and healthful working conditions to its employees on and about the site of Contract/Agreement Performance. The CITY assumes no duty for supervision of the ENGINEERJ CONSULTANT. 09/06/91 - 5 - @veR) ~. . . . .' .,'. .', .' i ' . , " . ,','. . . ' ,,' I , . ~ , ..' t. , tr The CITY. may order that the work stop if a condition of immediate danger t() CITY employees, equipment or property damage exists. This provision shall not shift responsibility or risk of loss for injuries or damage sustained from the ENGlNEERlCONSUL T ANT to the CITY, and the ENGINEER! CONSULT AN1' shall remain solely responsible for compliance with all safety requirements and for the safety of all persons and property at the site of ENGINEERl CONSULTANT performance. Should the work continue into the construction phase, it is understood and agreed to by all parties that the approved contractor will have sole responsibility for safety and health conditions at the construction site. The ENGINEER/CONSULTANT shall comply with the standards and regulations set forth by the Occupational Safety and Health Administration (OSHA), the Florida Department of Labor and Employment Security and all other appropriate federal, state, local regulations or CITY safety and health standards. VI. COMPENSA nON The ENGINEER/CONSULTANT shall be compensated for all services rendered under this Agreement in accordance with the provisions of Attachment C. VIT. TERMINATION This Agreement may be terminated by either party by seven (7) days prior written notice, in the event of substantial failure to perfonn in accordance with the terms hereof by the other party through no fault of the terminating party. If this Agreement is terminated, the ENGINEER shall be paid in accordance with the provisions of Attachment C for all work performed up to the date of termination. VIII. SUSPENSION, CANCELLATION OR ABANDONMENT " In the event the project described in Attachment A, or the services of the ENGINEER! CONSULTANT called for under this Agreement, is/are suspended, canceled or abandoned by the CITY, the ENGINEER/CONSULTANT shall be given thirty (30) days prior written notice of such action and shall be compensated for the professional services provided and/or related fees for which there is an irreversible obligation up to the date of suspension, cancellation or abandonment. l ~ 09/06/91 - 6 - ,:~~.;ji:,.;.tiJ~~l;i~'~.!,~;t' ~~. ~-t~j~lz:'{.1 ~:.~ :.:;,,-;;:'.i; ~~!:i.:, ;':;";!f i ;i~.:.; ~:. ~" . '.' :: I~, "'" (.. (J' .. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date and year flIst above written. KlNG ENGINEERING ASSOCIATES, INC. ! I !. .. j WITNESS By: Countersigned: CITY OF CLEARW A TER Rita Garvey Mayor-Commissioner By: Michael J. Wright City Manager Approved as to form and correctness: Attest: I f: M.A. Galbraith, Jr. City Attorney Cynthia E. Goudeau City Clerk 09/06/91 -7- (oveR) .' , t ~: j,": ~' f /;..,.. . (....' \ (' ATTAClIl\mNT A STATEMENT ON A DRUG FREE WORKPLACEI SWORN STATEMENT - PUBLIC ENTITY CRIMES rB/06j91 - 8 - '10:.'. ,', . ~"' it;. ~..q .. . ... I' . . SWORN" STATL\1.ENT UNDER SECI10N 2S7~.I.....j(3)(a), FLORIDA STATlTTES, ON PUllUC E.'fl1TY CRI.MES nns FO~\1 Mus'r BE SIGNED rN THE PRESE..'fCE OF A NOTARY PUBUC OR OTnER OFFICER AUTHORlZED TO ADMlNISTER OATHS. ~ ~. This sworn St.1tement is suornittc.!d with Bid.. Proposal or Contract No. brCity of Clearwater Stormwater & Watershed Management Mast~r Plan 2- This sworn sr.atement is submitted by King Engineering Associa tes) Inc. [nnme of entity submitting sworn Sla.teroeot] whose.busi.ne:ssaddressis 24945 u.s. 19 North, Clearwater, FL 34623 and 59-1782900 (if appliC:lble) itS Federal Employer Identification Number (FEIN) is (Ii the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: .) MynaOleis Jerome Baranowski (ple.::lse print name of individual signinpJ , endry naIlled above is Chief Financial Officer 4. I understand t/tat a "public entity crime" as defined in P:lragraph 2S7.133(1)(g), E.lorid~LBt3tute~, means a violation of any state or federal law by a person -Mth respect to and directly related to the transaction of business with any public enciry or with an agency or politiC<ll subdivision of any other state or with the United. States, indudin.g, but not limited to, any bid or contract for goods or services to be proVided to any public entity Or an agency or political subdivision of any otl'te: state or of the United States and involving anritrUSt\ fraud, theft. briber:v\ collusion, racketeering, conspiracy, or material ro.isrc~re.sentatioD. 3. and my relationship to the 5. I understand tllat "convictedll or "conviCtion" as deEned in Paragraph 287.133(1)(0), florid::! St~tutes. means 3 finding of guilt or a conviction of a public entity crime, v."ith or v.ithout an adjudication of guilt, in an.y federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989. as a result of a jury verdict. n.onjury tria,4 or entry of a ple:.l of gci.1ty or nolo contendere. ., 6. I understand that an "aifUiale6 as definec1 in Paragraph 287.133(1)(a), Florida St.:ltutes. means: 1. A predeo;;essor or successor of a person convicted of a public entity crime: or 2. An entity unde:- the control of any natural person. who is a.ctive in the manage:nc:n of the entity and """n.o has been convicted of a public entity crime.. The ter:o. Baft'iliatcft includes those officers, directors, executives, partne:s, sharellolders, e~ployees, .members. and agents who are active in the management of an af:filiate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipme:lt or income among persons when not for fair market valu.e uIlder an arm's length ag.reement. shall be a prima facie case that One pe:son controls another person. A pe:-son who knov.ingly ~nters into a joint ve:lr.ure '''ith a person who has been. con\;icted of a public entity crime in Rorida during the preceding 36 months shall be considered an affIliate. . i. I understana th:tt a 'pe:-son" as defined in Paragraph 2S7.1.33(1)(e). Eloodn Sbt1,1tes, means any natural person or entity organizea under the laws of any state or of the United States with [he legal power to en ter into a bindin g contr:JC~ and which. bids or applies to bid on contr.lcrs for the provision of goods or services let by a public endry, or which otherwise 4.-v.usacts or applies to transact business with a public entity. Tht ier;n .person" includes those officers, direc::ors. executives\ panners, shareholders, employees, members, and agentS who are active in management of an entiry. S. Based on infonr:.ation :lna belief. the SUltement which I have iO.3l'kc::d below is true in relation to the en tity submitting this sworn 5 taternenL [ple~e indicate which statement applies.] Statement - 2 (?VJJR) TOTAL P.02 ,-, c 1QQ1_",:) '. ,... ; , '.' . ,'.. ,'" . . ,'., l .. '. . , J, ',' ,', 1" . ': ' '. '::.EP-i;)E,-1991 14: 53 FRO~t (' '="HF:ld....nEP F'UF'(HH'.31IlCl [,\1 I Tr: '37'~ 11:=t22c:- P.Ol X Neither the entity submitting this sworn Si3tc:nent, nor any offi~:s. dire~of'$. e:>:ecl.1tivcs, partners, shareholders. employees. members, or 3ger: rs who are :lct:ve in :TIan:lgemc:1t of the .:':nticy, :lor any affiliate ot th,e entity have been charged with and convic..ed. of a public e:nity :_'rim~ subseque:'lt to july 1. 1989. i The entity submitting this sworn st:ltement. or one or more of the offic.:rs. directo:s, ~xecu[ives, parmers, shnrcholoe:s, employees, members. or ~ge:1ts who are active in management of the entity, or an nffiUate of the entity has been c~arged with and convic:ed of a public entity crime su~sequent to July 1.. 1989, tJiQ. [Plense indiote which odditioo::ll sUlte:I1e~t applies.] There has be~n a proceeding concerning the conviction before a hearing officer of the SUite of Florida.. Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Plense att:1ch a ~opy of the fIn::ll order.] The person or affiliate was placed on the convicted ven.dor list. Tnere haS been a subsequent proceeding before a hearing officer of the State of Rorida, Division of Administrative Hearings. The final order entered by the hearing officer determ.L.'1ed that it .was in tbe public. inte:-est..tO remove the person or affiliate from the convic:ed_\'e=.dor list. [ple:1Se :1ttach a copy or the final order.] .. The person Or affiliate has not been placed On the convi~ed vendor lic;t. (Please .describe any :1ctioo taken by or pending with the Department of Gener:ll Services.) G~__(~? , Date: [SigD~ture] September 6, 1991 STATE OF Florida COUNTY OF Pinellas PE...~SON.ALLY APPEAR-t:D BEFORE ME, the Jerome Baranowski [name of individuaL signing] .1ndersigI. ed aut.hor.iry t who. after fL"'St beirg sworn by l.'1e~ a1:5xed hisfher signature My commission expires: C;:;;P~ll~ JANET NICHOLS State of Florida My Comm. Exp. Feb. 25. 1993 in t~e space provided above on this 6th ~ ~ .; ') ,. r ( ATTACHl\fENT B - SCOPE OF SERVICES GENERAL 1'11is Scope of Services which was developed jointly by the Consultant and City of Clearwater staff with the mutual goal of developing a unique and innovative Comprehensive Watershed Management Master Plan for the City of Clearwater that include the following important sections: Stormwater quantity oriented management program that will reduce or eliminate stormwater quantity impacts (i.e., flooding and stream erosion) throughout the City. Hydraulic/hydrologic models will be prepared for major drainage basins within the City to determine design flow rates and flood elevations in the basins. A. Stormwater Management Master Plan :B. Ecos)'stem Management Master Plan Ecosystems Management Program that will be coordinated comprehensively with the Stonnwater Management Master Plan but will also focus specifically on protecting, improving and restoring the ecological characteristics of the City of Clearwater. c. Beneficial Use Plan Concurrent with develop men t of the Stormwater Management Master Plan and Ecosystem Management Master Plan, a Beneficial Use Balancing Model will be developed to balance the technical merits of the various stormwater and ecosystem alternatives against both cost and public acceptability. rlJj06j91 (gYe~ , .' .,. t .,'., : , . , . '.. I., : ': I ,. . , . .'. " -.', " " ~ '. ~'. (<. /,,-' I. D. Mun.icipal NPDES Permits Meet the requirements of the U.S. Environmental Protection Agency nonpoint source NPDES program through completion and submittal of Parts I and n of the stormwater nonp<>int source Pollution discharge elimination system permit application for the City of Clearwater municipal stormwater system. E. Indwtrial NPDES Permits Meet the requirements of the U.S. Environmental Protection Agency nonpoint source NPDES program through preparation of individual Industrial nonpoint source pollution discharge elimination permit applications for selected Ci ty of Cleanvater industrial facilities. F. PtIblic Outreach It will be critical to the success of the Comprehensive Watershed Management Master Plan program to involve the public in the process. Without a positive attitude by th.e citizens and activist groups of the City, the highest degree of storrnwater quantity and quality improvement can not be achieve<L G. National Fload Insurance Program Applicati()B Compliance with the National Flood Insurance Program, Flood Damage Reduction Requirements for those areas of the City that are considered repetitive loss properties. These properties include 18 locations within the City of Clearwater that have been damaged more than one time since 1978. ': The City of Clearwater Stormwater and Watershed ~Ianagement Master Plan described herein will be a comprehensive product tl1at serves a number of beneficial uses and meets current City 09/06/91 .. (- \. (". ~. ~ ,". needs and is flexible enough to adapt to future City needs, programs and goals. The program will be based upon a sound foundation of public understanding and support. i~ ; 09/06/91 [OvE8) . ,. ,- "'.'.'. j, '. j . I' " -. , " "I ';-..', ... '. (" ( CITY OF CLEARWATER STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN SECTION A STORMW A TER MASTER PLAN A primary objective of the project study will be to prepare a comprehensive Stormwater Management Master Plan (SWMMP) for the basins identified in Table 1, all of which are within the City of Clearwater Drainage Service Area. The SWMMP will be used by the City as a tool in the planning and regulation of future development and as a basis for determining and prioritizing capital improvements. This primary objective will be met by conducting a comprehensive watershed modeling analysis that will identify solutions to drainage problems in the many drainage basins within the City. The Watershed Modeling and Management analysis will also evaluate alternative Storrnwater Management methods aimed at controlling existing problems and minimizing the prevention of fut\lre problems. The anticipated level of effort for each task (e.g., number of drainage structures modeled, number of lakes and reservoirs included, etc.) ,is estimated in the Preliminary Estimate of Time and Effort (Exhibit A). I L 1 i I. INFORMATION COLLECTION AND MANAGEMENT Upon receipt of written notice to proceed from the City, the Consultant will proceed with Task I. i , j,: I. A. Work Program Coordination - Coordinate the City work program with relevant Federal, State and local regulatory agencies; undertake and begin conducting the 09 /06/91 A-I ~""";""~'.;.,'t.~'.;,,.,, c..)..'..~,... "i:~ ;'!;'J ::"I~'&.:; , \. ' . ". . ~ . I , ' ' '.. " ' ~ . . ' . " I . , . '.' ",' '" I. . " \: I.' i TABLE 1 DRAINAGE BASINS A. BASINS TO BE MODELED AREA CHANNEL NUMBER OF :BASIN (SQ. MI.) LENGTH MILES STRUCTURES Alligator Creek + 12.5 + 10.2 +45 Curlew Creek +9.2 +14 +55 Spring Branch +1.5 +2 +14 Coastal Zone 1 +2 +1 +5 Stevensons Creek +6 +3.7 +32 Coastal Zone 2 +1.4 0 +20 Coastal Zone 3 +1.3 +.3 +4 Possum Branch +1.5 +1 +5 B. BASINS MODELED/BEING MODELED BY OmERS BASIN MODEL PREPARED/ YEAR REMARKS BEING PREPARED FOR PREPARED Aliens Creek Pinellas County (1) 1991 (1) RS&H Bishop Creek Pinellas County 8/90 Greiner Mullet Creek Pinellas County 8/90 Greiner (1) City of Clearwater and City of Largo is participating with Pinellas County in Allens Creek proj eet. c. BASINS TO BE EVALUATED BY RATIONAL OR SPREADSHEET METHOD BASIN AREA REMARKS (SQ.MI.) Clearwater Beach +1.5 No previous studies have been prepared 09/06/91 A-2 &VErf) 't' . . . :,.,..:, ..<:. ':: .': .'. ,..>~_~.".: . " ., :" '.,. .. .. " '. .: .'.. :.: :'. .', :'.:: .:. ." " .' .: :. . .~','. ~~ ::ft!:t:.:",;:_ 't:.':'. ;>..,,_-~,.-h ~_I. .,' '-'. .,.. .' - ......." .. ,.-.' . .,' .' ': " , , '. .'. . ' ',".' '0 . . ' !. . .. , ' .,... . . ' , ' . t , . " , , . . ,.' . . ~, ,," I. , ,. .~. (" . ... .,; Project as' described in the Agreement, supplying the necessary personnel, essential equipment, and facilities to accomplish the objectives stated therein. LB. Project Coordination Meeting - Designate in writing to the City, the Project Manager and those persons who will supervise and coordinate the essential portions of the project. The Consultant will also designate a project liaison officer to coordinate significant project actions with the City. Once these key personnel are designated by the Consultant, the Consultant will schedule an initial joint coordination meeting with the City. I.C. Literature Search - Perform a literature search to review and assimilate available information pertinent to the study area. This will include but not be limited to, a review of the following information available from the City, Pinellas County, the Southwest Florida Water Management District (SWFWMD), the Florida Department of Environmental Regulation (DER) , the Florida Department" of Transportation (FDOT) , the U.S. Army Corps of Engineers (COE), the U.S. Geological Survey (USGS), the U.S. Department of Agriculture Soil Conservation Service (SCS), and the Tampa Bay Regional Planning Council (TBRPC). 1. C.1. Existing reports relative to the study area. A list of studies known to- the Consultant at the time of this writing are attached as an Appendix. I.C.2. Hydrologic, meteorological, and tidal records. LC.3. City Storrnwater Atlas Sheets LCA. Existing drainage and storrnwater management systems within the study area on file. II 09/06/91 A-3 " ,I . " " . , ~ . . . ........;....... ..' .' ......... . . p' " '".n .... ........ . ......... ;:> ..' ". " , I' , \ '\ LC.5. Aerial photography of the study area. I.C.6. Documentation of selected significant flood events. The verification and calibration process may require an investigation of past events which have existing documentation (i.e., rainfall data and streamflow records). I.e.7, Present and projected land use within the study area including the land use elements of the City of Clearwater Comprehensive Plan, and major developments which have been approved by the City. Data regarding prop<:>s~ DRI's, PUD's and other large scale or significant impact projects will be requested from the City, Pinellas County, TBRPC, etc. Projections of future land use will be based on demographics taken from Traffic Analysis Zone (TAZ) data from the Metropolitan Planning Organization (MPO). The existing conditions case will be established following evaluation of these data. I.C.8. Drainage maps for City, County and State roads within the City. l.e.9. Rules and laws related to storrnwater and flood plain management (local, regional, state, and federal) pertinent to the study area. I..D. Field Work - The City of Clearwater Storm water Atlas sheets will be reviewed and evaluated. The major channels will be field investigated and existing drainage and stormwater management systems not indicated on the Stormwater Atlas sheets will be identified. . i \. A written and/or photographic documentation of modeled reaches (i.e., structures) in main channels will be included. The photos will include upstream and 09/06/91 A44 (fJVER) ., . . I ,,' '. .', ..' ' '.: I ',. ' '.', ,... .. ',' ~ , ( ( downstream conditions if warranted (particularly if maintenance is required to resolve poor flow characteristics). Structure numbering willl>e consistent with the labeling system chosen during modeling. The field level familiarization will point out specific problem areas and also note other pertinent factors such as areas subject to sedimentation, high velocity reaches, environmentally sensitive areas, and features affecting modeling. A GIS EHYDRO coverage will be prepared showing major paths and structllre locations intended for modeling. I I I. I: ! f I I.E. Land Use Inventory - Inventory existing land uses and proposed land uses for the year 2000 as shown on the City of Clearwater land use plan for use in developing input data for the stormwater model. Summarize existing land use plans and policies developed by the City, Pinellas County, and/or regional planning agencies to gauge future development potential and submit to the City for approval. i i I.F. Survey, Geologic, and Topographic Base Data - Maximum use will be made of existing data found in studies made for the City and for Pinellas County. Maximum use will also be made of City staff, as available, to support base data collection. I.F.l. Topography - Reproducible aerial topographic maps (scale: 1 "=200' with l' contours) will be procured by the City from SWFWMD for the entire basin. If SWFWMD topographic data is available in GIS format, an integrated layer for topography will be included in GIS data fues. ! I I ! I r : I.F.2. Cross Sections - Cross sections for modeling will be entered into GIS format on the basis of contours taken from the SWFWMD Ci9/06/91 A-5 . . . . '. , '.. : .: " ,'.., ," i . . ". . J . .' " '., . 0 ' ~ ( ':.. , .' " " t' \ topographic maps described in Section I.F .1. and cross section data contained in existing models/studies. Additional cross section information will be field surveyed (see Section I.F.9.). The additional cross section data would then be included in the final model. I.F.3. Crossing Structures - Existing As Built plans for bridge and culvert crossings on the major channels will be obtained, where available, and pertinent information (invert elevations, low chord elevations, overtopping elevations at road crossings, pile size and spacing, and opening dimensions) will be entered into the GIS/ESTRUC Coverage. Should As Built data not be available for specific structures, the structures will be field surveyed (see Section I.F.9.). I.FA. Outfall Structures - Details of major outfall structures will be taken from existing plans obtained from the City, Pinellas County, DOT, etc. Where such are not available, details will be field surveyed (see Section I.F.9.). Such details will include structure dimensions, elevations of the flow line and any bleed down device, existing surface elevation, and elevation of the top of bank; this data will be entered into the GIS/ESTRUC Coverage. I.F.5. Soil Maps - Soil maps will be obtained from the Soil Conservation Service (SCS) by the Consultant. Soils data will be entered into GIS ESTRUC Coverage. I.F.6. Seasonal High Water Levels - Measurements will be made, to facilitate the hydrologic modeling task, at selected locations to determine the estimated seasonal high water elevations. Prior to 09/06/91 A-6 (Q \JJ5R) ", .' . . '. r . I . ..... " , . ", ' '.'.. :,.. ~'. .'. '. . .' . " ' : : , , "':I . ," f commencing field work, a GIS SHWL map indicating the location of proposed seasonal high water elevation determinations will be submitted for approval by the City. The seasonal high water elevation will be estimated from biologic and/or vegetative indicators. Each measurement will be referenced to NGVD by field survey. SWFWMD will be requested to verify the field flagging. I.F.7. Water Bodies - A GIS Coverage (WATER) showing major water bodies digitized from SWFWMD aerial topographic maps will be prepared. This will be a polygon coverage showing areas that appear to be significantly wet based on the aerial photography (wetlands, streams, lakes, etc.) ~ ~ j i .~ I.F.9. Surveying - Conduct surveying as necessary under Tasks I.F .2., . I.F.3., and I.FA. It is understood that the amount of work effort will not exceed the allowance available for this item as shown on Exhibit A.. It is understood and agreed tbat the purpose of this allowance is to allow the Consultant to obtain by field survey limited data not available from As Builts, city records, etc. Should field survey services beyond the allowance shown in Exhibit A. be required, the Consultant will perform field surveys as authorized by the City as an additional service. I.F .8. GIS Data Base - "GIS coverage will be developed containing data developed under Tasks I.C., LD., I.F.2., I.F.3., I.F.4., and I.F. 7. of this Section. ~ ~ 1 I I. I.G. Model Review/Selection - Determine a FINAL and specific methodology and choice of hydrologic/ hydraulic model(s) for each drainage basin, based on the 09/06/91 A- 7 " , ,. ,'"" 1'1', I', " ".' "" ,'. '. '.' . " . . ..,..', " , ," . ~l- quality and quantity of data assimilated in the earlier portions of the stlldy. In the Interim status Report described below (I.H), the Consultant will include a brief decision making matrix justifying and describing rationale behind choice of methodology and model(s). 'I; 1.H. Interim Status Report - Deliver to the City twelve (12) copies of an Interim Status Report and Detailed Work Plan for Watershed Modeling and Planning Tasks summarizing data acquired and discussing data deficiencies and recommendation of model. The Interim Status Report will include a preliminary Basin Boundary Map. The Consultant will make a formal status presentation to the City. 1.1 EAC Workshop - A workshop will be held with the City of Clearwater Environmental Advisory Committee. A status presentation will be made by the consultant and input will be solicited from the committee. f 1.J. Public Workshops - Several public workshop(s) will be held in lo<:ations throughout the City after the Consultant has developed familiarity with tne various drainage basins. The purpose of this worksbop is to gather information related to the perceptions of the public with regard to historic flooding probleITls, obtain additional information regarding flood elevations associated with specific events, and further insight into unique characteristics of the study area. This workshop will be an informal meeting and will be coordinated with the City, Chamber of Commerce, local civic associations, etc. n WATERSHED MODELING AND PLANNING II.A. Watershed Modeling - Upon receipt of written approval by the City of the Consultant's recommended methodology and model(s), the basin model(s) will be prepared for the purpose of determining design flow rates and flood elevations in " 09/06/91 A-8 (oveR) ", I ','... , '. '.' . '.',..,.. '. . "".. ;.. r I ( the select~ drainage basins. The level of detail for the modeling task will be described in the Interim Status Report. City staff will have opportunity for input through their review. The Interim Status Report will prioritize the modeling needs and identify budgetary limitations on level of detail regarding which drainage basins within the City will be modeled, have existing models updated or utilize existing models prepared by others. Floodplain information developed during the modeling process will be submitted to FEMA for acceptance as "best available information". Consultant services will reflect support of the City's request for a Letter of Map Amendment through FEMA. 11 One set of executable load modules for models used, input data developed, and supporting documentation will be provided to the City at the end of the contract for unrestricted use by City personnel and for use by consultants working on City projects within the basins. Provisions will be made by the consultant for explanation and training of City personnel on the use and update of the final model input files and on GIS interface. The Consultant will not be responsible for delivering software packages that are copyrighted by third parties such as (but not limited to) GIS. Copyright status will be a consideration in the selection of hydrologic/hydraulic model(s). p I" ! \ I I i I. I I ! I Final recommendations of prefened software to accomplish the modeling tasks are to be submitted for review and approval by the City during review of the Interim Status Report. Review of the information gathered during Task I of the study is necessary to adequately determine the best "tools" available for the modeling task. r i. i: II.A.!. Watershed Parameters - Develop prelilUinary values for drainage basin parameters including the following (or their analogues, 09(06/91 A-9 ". .... _.to .. ~,. . . ~ ..', '.,: ....': .:'..' . ....'~...'.., ."";",.".,',', ,......: .....,.' ..;' .: '. .:.,.....'. , . .....:.:." ... ~: .. :..... .:. ;',. ".......:. .' , .,..' . I ,.' ',~'., .'. I . .,' " . .'. .' " .:. ,,'. . . '. " '... I ' .' .: ( t.. , depending on choice of model). Maximum use of parameters developed for prior studies (both City and County) will be made: 1. Major and sub-watershed drainage boundaries. 2. Land use and soil type. 3. Runoff curve numbers based on existing conditions land use and soil type. 4. Times-of-concentration for the major watersheds and sub- watersheds. ! i, S t ! ~ \l II" Technical information developed for this task will be input to the ARC/INFO Geographic Information System (GIS) developed for this project. Appendix A identifies the specific type and format of the data flie coverages that will be prepared as a part of this task. ARC/INFO attribute information will be exported to DBase fues; runoff and hydraulic routing models will obtain basin parameters and structure information from these dBase files. II.A.2 Hydraulic Routing Model - Hydrologic routing models from existing drainage studies will be used to the maximum extent possible, however, where appropriate, a hydrodynamically based model of the main channels may be prepared. Software such as the National Weather Service (NWS) DWOPER Program and/or the Environmental Protection Agency (EP A) EXTRAN Program will be evaluated for use as a hydraulic routing model. The selection of software may vary from one basin to another. ! :, ; . 09/06/91 A-IO (QvePJ , " ..,. ' , ..', , I.' , . . , ' '. , . ' . . . ,~ . ; ~ ' "''', J 1'-#" . ~ f ,. i IT.A.3 Runoff Model - Software such as the U.S. Army Corps of Engineers computer program HEC-l or the SCS computer program TR-20 may be used for generating runoff hydrograpns and for routing through ponds, lakes, channels reservoirs. IT.A.4 Flood Profiles - Flood elevations may be computed using the U.S. Army Corps of Engineers computer program EEC-2. Discharges will be taken from the output of the hydraulic routing model runs. IT.A.5. Testing/Calibration/Verification - Validation of the models is necessary to ensure accuracy. This validation can occur at three levels depending on the availability of historic data. Testing relates to determining that the model's physical input data cover hydraulic conditions that may occur under those storm events to be simulated, up to and including the lOO-year event. Input data adjustments will be made, as necessary. Adjustments at this level usually involve network topology and selection of procedure. The second level of validation is the calibration process. Calibration involves the simulation of a historic event for which hydrologic observations are available. The model parameters are then adjusted so that computed results are similar to hydrologic observations. Observations include measured discharge and stage data. The final level of validation is called verification. This is the process where simulation of one or more ltistoric events not used in the calibration step are compared to hydrologic observations. 09}06/91 A-II '. ..' :.. ',...'. . ".., ....,. '.', ~ .:"j ..,'.. " " ,. ',' ,,' " I '. ,; h. ,.." The Consultant will validate the models at all three levels within generally acceptable parameters provided that historic data and adequate hydrologic observations are available. The degree of calibration and verification will depend on the availability of historic flood data as well as its quality, coverage, and detail. It will be assumed that data obtained from public agencies are accurate and suitable for use in calibrating hydrologic models. Only those drainage basins for which new models are prepared will be validated. ~ n.B. Rates/Volumes - Develop rates and volumes of stormwater runoff for the 25 and loo-year flood events using the SWFWMD rainfall volumes or other appropriate and approved precipitation data. Flood profiles will be plotted for the flood events in major conveyance systems, lakes, and other selected water bodies. 1I.C. Interim Modeling Report - Deliver to the City twelve (12) copies of a Interim Modeling Report summarizing data and runoff rates and volumes for 25 and 100 year events. In addition, specific stormwater problem areas will be identified for further evaluation under Task II.D. Flood profiles described in II.B. above will also be presented. :;, ILD. Develop St()rmwater Master Plan Scenarios - Detailed SWMMP alternatives will be developed that consider alternative stormwater management techniques and technologies. These technologies will include structural and non-structural approaches and will incorporate to the maximum extent possible those alternatives previously selected and evaluated in basin studies identified in Appendix B. The Consultant will formulate alternative storm water management master plan scenarios which will consider a broad range of possible storm water management improvement technologies/techniques/locations within the selected basins. It is 09/06/91 A-12 <EVER) . ~' I '. , ." '" '.. I:. ' ~, ., " , ." . . .'.. ' '.' . ." ,,' 1 '.' ' . . ' . . '. '.' ' /" (- -- underst~ that the maximum number of alternatives to be evaluated, exclusive of the do nothing alternative, will not exceed 30 for the entire study area. Emphasis during development of master plan alternatives will be given to nonstructural approaches, permitting feasibility (as related to channel improvements, wetland impacts, upstream and downstream effects, alteration of historical flows, ... etc.), and cost effectiveness as related to benefits derived. Each of the proposed alternative SWMMPs to facilitate conformance to current federal, state, regional and local regulations and requirements for discharges into receiving bodies. A coordination meeting(s) will be held with federal, state, regional and local regulatory agencies to review and solicit input regarding development of alternative SWMMPs. Alternative SWMMPs will also address the use of detention/retention facilities for solution of stormwater problems. Alternatives developed will be modeled and refined to allow comparison of costs and performance. Alternatives analysis will include the identification of proposed ordinance provisions and! or regulations that could be adopted by the City to control future growth and development to achieve stormwater management and flood control objectives. The Consultant will analyze output from the modeling of existing conditions to assess the severity of flood problems. within the ,study area. Problem areas will be classified for storm frequencies modeled in accordance with the following: a. nuisance problem (street and partial yard flooding with no property damage associated) b. potential health threat (e.g., inundation of sanitary sewer systems, long standing water etc.) 09/06/91 A-13 .' . . .. . . .... . , '. J.. . .' . .' . ..,' .. - . : ; .. . " '. . ".. , .i'." .' (- " ~ c. property damage threat d. public safety threat II.E. Analysis of Selected SWMMP Alternatives - These analyses willl>e based on the conceptual level information to be prepared for each recommended alternative. Analysis will be performed for each of the alternatives developed and will include flood control benefits calculated as the difference between flood damages incurred under existing conditions and those incurred under the proposed alternatives. Damages will consider loss to both private properties and to public facilities (infra-structure). Generally, the analyses should include: · Initial costs (maintenance costs, capital costs, etc.). Land acquisition cost data will be made available by the City. · Implementation and public acceptance considerations. · Operation and maintenance costs. · Reliability. · Overall benefits. · Implementation considerations (practicality). I' I i k · Infrastructure impacts Recommendation of the preferred alternative SWMMP for selected basins will be made. 09/06/91 A-14 0VJ5R) (' A matrix ~pproach will be utilized for comparison of the SWMMP alte,rnative plans and the selection of the preferred alternative. Evaluation factors will include but may not be limited to factors listed above. Supporting documentation of the rationale employed for the selection of the recommended SWMMP alte.mative will be described for each evaluation factor. n.F. Draft SWMMP Report - Prepare and deliver the draft Stormwater Management Master Plan (SWMMP) report; the report will describe both the master planning process, as well as the alternatives selection and recommendation process. The storm water master plan report will also include the recommended management . implementation elements of the master plan, as well as a schedule for completion and/or enactment of appropriate management functions (e.g., watershed or City . Stormwater Ordinance). A workshop meeting will be held with the City staff, followed by a formal presentation to the City Commission, emphasizing the master planning process and its community involvement components. The storm water management alternatives evaluated during the master planning process will be presented to the Commission, along with the recommended management plan and its technical and financial support basis. Twelve (12) copies of a SWMMP Draft Report will be provided for review. ill. PREFERRED PLAN DEVELOPMFNT The remainder of the tasks to be performed by the Consultant will occur after the review by City staff of the draft SWMMP report and the presentation and selection by the City Commission of the recommended alternative SWMMP hereinafter referred to as the PREFERRED PLAN. 09/06/91 A-15 ,. . . .' " '. . , , ~' .' "* ", ,.:' J., ,'. ' " " ". '. . ' , ~ . ,I- ~. III. A . Design Detailsl Criteria - Prepare conceptual design details! criteria for the various elements of the PREFERRED PLAN approved by the City. The selected plan will require final refinements and simulation. III.B. Land Use Plan Conformity - Review the applicability, consistency and conformity of the City's future land use plan with the PREFERRED PLAN. Provide recommendations of amendments (if necessary) to City policies, ordinances, etc. III.C. Cost Estimates - Prepare conceptual cost estimates for the Capital Improvement components of the PREFERRED PLAN. III. D. Final Report - Prepare and deliver a Final Stormwater Management Master Plan (SWMMP) Report. Included in the Final Report will be an Executive Summary, the conclusions and recommendations of the study, data and information concerning elements of the study described herein, project map, and other data and!or information as appropriate. This document will be prepared as a tool for the City to use in implementing the PREFERRED PLAN for the watershed. Twelve (12) copies of the Final SWMMP Report will be provided to the City for review and approval. Upon incorporation of revisions requested by the City, twenty (20) copies of the Final SWMMP Report are to be furnished. In addition, one (1) photo-ready original of the Final SWMMP Report will be furnished for future use by the City. III.E. Deliverables - In addition to the Final SWMMP Report, the Consultant will provide the City with certain information on two medias: conventional notebooks and mylar and, GIS (AR:CIINFO software) magnetic media. Listed below are items to be provided on conventional f1J/06/91 A-16 Ce\J~f{) " . . " '. . . J 8 . . " " ' -' . ' .'., '.' . . " ~ . ~. " ", f'.' ". . .,; /,,1' -,,' f materials. Specifications and items to be provide<! in GIS format on magnetic media are !istoo in Appendix A. 1. 2. 3. 4. 5. 6. 7. 09/06/91 Master Drainage Basin Study Area Maps delineating major and sub-watershed boundaries on existing 1" = 200' scale aerial topographic mylar transparencies. Floodplain maps delineating the 25-year and lOO-year floodplains for "Existing" conditions will be prepared on mylar transparencies, 1" =200' scale. Survey data, as requested and authorized by the City, including the location, number, type, size and invert elevations of structures, and cross-sections of primary channels within the watershed. Computer user documentation which will include input data and output. Input data will be accompanied by explanation of origin and assumptions with respect to input parameters. Node network maps or diagrams will be submitted if not included in the Final SWMMP Report. Plots of GIS coverages as described in the Appendix. Additional coverages generated during the hydrologic data development process, including CN worksheet layers, will also be provided. Executable modules of ARC/INFO to d13ase conversion software and executable models of interface software between dBase and the storm water models used. A-I? .:. :"', '. . .... ','.' ':'.;'. "...'.'.. '.,.'.:~' 0,.._'. ,',.;.... ..':.... .: .... ... . ", '. ,.... .... .'.. ..:. . ...,.... . ....:.:... ...........,.. , ..~.... , , '.' ..' f . ,. . : . . . .. .. : . ,'. i" . , t,. .~' , '. , '".,' .'." . - ..' . III ' ~\ ..' I ' ".'.;. //" \. l". - . 8.. ARC/INFO GIS Software suitable for use by City to run on PC system. ill.F. Final SWl\1MP Presentation - Upon acceptance of the Final SWMMP Report by the City, the Consultant will make a presentation at a public meeting (Reference Section F, Public Outreach) to discuss the findings of the study, the SWMMP adopted, and capital improvements and regulatory criteria associated. IV. PROJECT SERVICFS At the option of the City Commission, services will consist of preparation of construction documents and regulatory permits for an element(s) of the PREFERRED PLAN selected by the City or other stormwater management/ecological consulting services. The exact scope of services and estimate of fees for professional services will be negotiated at the time when the City is prepared to authorize the work. It is mutually understood that the schedules for fees and charges may need to be revised and! or updated at the time these services are negotiated. 09/06/91 A-i8 ( vvER) I r . ; F , " . ' . , I ~ .,' . ' '. .' :- '; , ..' " ,,' '.' ' .. " ~. . " ,:' ' , , . ' (" CITY OF CLEARWATER STORMWATER AND WATERSHED MANAGEMF~T MASTER PLAN SECTION B ECOSYSTEM MANAGEMENT MASTER PLAN This section of the scope describes the approach to the specific ecosystems management master planning efforts that will be undertaken for this project. Thi~ approach allows for the evaluation of the ecological impacts of a full range of environmental "stresses" in the watershed, as opposed to only storm water runoff. The technical approach to be used for the ecological impacts analysis is a spreadsheet methodology that uses information contained in GIS overlays for each selected watershed. These GIS overlays (e.g., land use) have technical information associated with them (e.g., land use types, loading factors, etc.) that is stored in the GIS database. This information can be manipulated, using database management techniques available for the GIS system to, for example, summarize the acreage of various land use types within a specified geographical area or drainage basin. The GIS database management system then also allows for calculations to be made that assign a specified pollutant load to a data parameter (for example, land use) and then summarized this data parameter's information - for example total pollutant loads for land use in a specified drainage basin. This approach is used for all pollutant types described in this section. In this way, the following environmental impacts will be identified graphically (within a watershed and its priority sub-basins) using the GIS system: o Runoff nutrient loadings based on land use categories · Loss or degradation of wetlands and other natural systems. · Use of herbicides, pesticides, and fertilizers. · Disposal of automotive and yard wastes. · lllicit discharges into sewers. 09/06/91 B-1 '. ..;::~ ~,~*l,;.~",.. 'l.~,:..t~ .;.. ~"" ~'" ;';.(.~,~ ~"" ~ ~', ~.,. :,. ~ :;~. ., " , : '.' ' . .. . I ... ,. -. , ' , ' : " ~.' , '. '. ,'..... . .... . . {" In a similar matter, the following comprehensive non structural ecosystem management alternatives will also be evaluated: · Maintenance of ditches and retention ponds. · Preservation and conservation of natural systems. · Upland buffers. · Natural control vs. use of herbicides and pesticides. · Urban pond and wetland maintenance and mitigation. · Erosion control. · Reclaimed water use. · Hazardous wastes management. The ecosystem management planning process will be composed of the following tasks: I. INFORMATION COLLECTION AND MANAGEl\1ENT I.A. Establish Ecological Database - This task includes a literature review, interviews with City staff and field investigations to acquire and evaluate the ecological database for the City as it relates to the needs and the goals of this proj ect. I.A.!. Acquire/review existing information - Available information (studies, documents, reports, etc,) will be gathered in the following four ecological areas: . water quality (existing data sources to include USGS, FDER, SWFWMD, Pinellas County) habitat identification (e.g., FLUCCS Code) stream conditions (e.g., bank erosion and hardening, sediment contamination,. etc.) ! . . 09/06/91 B-2 0VlfR) .' . . . \ -: ' . . . .~ , , " .' . .'. .,' , . " . '. . ." " ~ , . ' , . " . (' · watershed characteristics (e.g. SCS soils types, impervious surface area etc.) In addition, interviews will be conducted with appropriate Public Works Department personnel to determine availability of maintenance staff and equipment, frequency of maintenance work, etc. I.A.2. Field Investigations - Where necessary, field investigations will be conducted to verify available data. New and independent data will also be gathered as a part of this process, and additional data needs (e.g., project specific water quality data) will be defined and discussed with City staff. ,. I ! I . ,! LB. Build GIS O-verlay System - This task includes the development of coverages for an ARC INFO Geographic Information System (GIS). These coverages will be developed for ecosystems information. Where possible and where information is available, GIS coverages from previous and ongoing studies e. g., watershed management and protection studies will be used. Where possible, existing sources of electronic media will b~ used for the information to be input to the ecosystems management GIS coverages. However, where appropriate, data maps for ecosystems and environmental information will be digitized as a part of this task. The coverages will include the following: . Land use and cover type information for existing and future conditions (developed from Section A). . i. . Natural habitat areas for both flora and fauna. . Water quality data. 09/06/91 B-3 , ' " . . " . . '. f.' ., .. .. , . . '~. . , .' ,". . ~ '., '. ~ I · Su:eam characteristics, including streambed and flood plain conditions (primarily ecosystem characteristics). · Agricultural conditions and characteristics. · Points of illicit discharge into the storm drainage system (including contaminated groundwater seepage). · Wastewater treatment and disposal methods, including areas of septic tanks use (eristing and projected). · Historic and current landfill areas and conditions (including known and/or documented contamination of surface and groundwaters). · Point sources of pollution, including wastewater treatment facilities, industrial discharges, and other "dry weather sources". · Nonpoint sources of pollution, including land use nonpoint source loads. · Watershed chemical usage, including fertilizers, pesticides, herbicides, etc. on a land use basis, or on a site activity basis. · Watershed waste disposal activities and/or practices, including automotive, yard, trash, etc. · Areas of sediment contamination, and areas susceptible to contaminated sediment resuspension. · Stream system hydraulic impacts, including soil erosion and sedimentation caused by high runoff velocities. ! ;: I.C. Establishment of Ecological Enhancement "Targets" - Ecological base data will be evaluated to determine the types of ecological problems in each selected watershed which will be targeted for improvement. This evaluation will incorporate two considerations: 1) identifying historical conditions targets, and 2) tying these targets into current designated uses for city watersheds including water quality data and goals. This task will require specific public input into the targeting process, developed as a part of the overall project public involvement program, but specifically focused on the particular needs and requirements of this ecosystem targeting process for each selected watershed. . ~- ":[ ~ ~ ,.. f : (Y.) /06 /91 B-4 f8.V& R) . " . I '. . I ..' ".' .... '.. . . ~'. ' . : ' , .' . '..I. . , ' " . " , ~~A; \ A public questionnaire process may be implemented for this sub-task that fully advises the public of the questions being raised by this effort and solicits public input to the targeting process. This process, i.e., the use of the public involvement questionnaire for ecosystems considerations is also a part of the overall beneficial use balancing effort to be completed for this project. The specific results of the questionnaire process, and the public involvement process in general for this ecosystems management task, may be used for the public support factor of the beneficial use balancing model to be developed for each selected watershed (see Section C). I I r I i r ! I.D. Interim Status Report - Summarize and synthesize the information and data assimilated under sub-tasks LA. through 1. C. This report will evaluate and analyze the historical ecosystem conditions for selected City watersheds, identify data deficiencies, and will set forth a detailed work program for task II. ! ! i I n. IDENTIFY WATERSHED ECOLOGICAL IMPACTS Watershed ecological impacts will be identified by locating point and nonpoint source impacts throughout the watershed, using available information concerning documented pollution discharges resulting from the identified ecological impact categories. II.A. Ecological Impact Analysis - The GIS overlay system will be used to define ecological impact summaries for each selected City watershed. This is essentially the accumulated total of ecological (primarily stormwater or nonpoint source pollution) impacts on a sub-area and total watershed basis. Watershed nonpoint source loadings will be identified for selected ecosystem problem points throughout each selected watershed. Total pollutant loading coverages to these ecosystem problem points will be overlayed, calculated and documented. I L , l, I 09/06/91 B-5 , ". , II.B. Prioritize. Ecosystem Problems - A. decision matrix. type presentation of ecological problems in the watershed and their probable causes will be developed. This task will include the following: n.B.!. II.B.2, ~ 'f. II.B.3. II.E.4. Identification of existing and proposed future ecological impact sources - Year 2000 planning conditions will be evaluated using the GIS system described above to develop a current and projected storrnwater/nonpoint source load for the selected ecosystem problem points on a watershed basis. Evaluate ecosystem problems - Evaluate ecosystem problems in selected watersheds in a generalized manner to identify the technical cause and effect relationship be~ween upstream sources of stormwater/nonpoint source pollution and the identified or projected ecosystem problem. Prioritize ecosystem problem areas - Categorize and prioritize ecosystem problem areas as well as ecosystem impact sources on the basis of environmental/ecological factors, cost, and public input, utilizing a decision matrix approach. Develop ecosystem problem list - Following City staff input, a prioritized list of ecosystem problems for which control alternatives will be evaluated will be finalized. City policy will be documented with respect to the implementation of the ecosystem management planning task. n.e. - Identify and Evaluate Control/Enhancement Alternatives - Alternatives for the prioritized problem areas defined above will be evaluated. Sub-tasks to be completed for this work include: O9J06/91 B-6 ~YcA) , , . ," '. '.... >,.... '", . ~' .. ,. ' '. . . '. . " ....... ,~ , '. ',' ...,. . '" '. ,: . '" n.e.t. II.C.2. (1)/06/91 Define control/enhancement alternatives - An assessment of potential management alternatives for the prioritized ecosystem problem areas will be developed. The control/enhancement alternatives will be both structural and nonstructural in nature, with an emphasis towards non structural controls as much as possible. Structural controls will include individual construction projects involving water quality or ecosystem management components. Nonstructural controls may include regulation and public policy adoptions regarding: i I I ; r l t i r: i I I I · Comprehensive public education programs. · Natural control versus the use of herbicides and pesticides. · Urban pond and wetland maintenance and mitigation. · Erosion control. · Reclaimed water use. · Hazardous wastes management. · Preservation and conservation of natural systems. · Use of upland buffers. GIS system analysis of control alternatives - A GIS identification and evaluation of expected performance characteristics of control alternatives will be conducted. These control alternatives will include both: . Point Type Controls - where a specific project, such as a wet detention pond, can be located on a GIS ~()verage. . Area Type Controls - where the use of primarily nonstructural alternatives, such as public education, can be identified for a large section of a watershed. B-7 :' . . '.' ,','/ . . , . . " '," ,', ,..1.....,. ".,' , , '.' '. ' '. ('1 l ;: Expected performance of each identified control, in terms of percent reduction in stormwater/nonpoint source pollutants will be determined andlor defined for each selected control alternative. An overlay type summary of individual control options, including structural and nonstructural, will be accumulated for each ecosystem management alternative. Selected alternatives for detailed evaluation will be defined. n.C.3. Control Alternatives Evaluation - The GIS coverages described above will be used with a series of control overlays to develop a watershed wide reduction in storm water nonpoint source pollution to be achieved through the implementation of a given control alternative. A control alternative could be a single point type project, an area wide non structural alternative, or a combination of both. ~ A matrix approach will be used to evaluate those control alternatives that achieve a required level of pollution reduction in a watershed. Required pollution reduction levels will be defined by the city policy statement described above. For those control alternatives identified above, the following evaluation criteria will be used to determine a recommended control alternative: . Hazardous waste data. Natural features data. Biological assessment data. Environmental permitting requirements. Water quality criteria. . . . . 09/06/91 B-8 ~v~R) " " 'J' ' , ' ",... ''''.:. 'j' ,', ~.". I \ ~ . . '..,.: .'. '.... .. .'.... -. .. '.'~. '. ..' ...' .:......... , ..... . ..... ...:' .': .... .::. ..', '., ,.' '., ',' .....:.... , ,', " '..' , . ..: "", : " .' '., .' ',.; . . :" ','., . r ll.C.4. Coordination with Stormwater Management Master Plan - Water quantity oriented (flood control) alternatives being developed as a part of the stormwater management master plan will be coordinate.d with the water quality/ecosystem management alternatives developed. H.D. Draft Ecosystem Management Master Plan - Prepare and deliver the draft Ecosystem Management Master Plan (EMMP) report. This draft report will describe both the ecosystem management master planning process as well as the alternatives selection and recommendation process. The draft report will also include the recommended management implementation elernents of the master plan and a schedule for completion or initiation of appropriate management functions (e.g., development of City Ordinances). ill. PREFERRED PLAN DEVELOPMENT ill.A. Selection. and Modeling of Final Control Alternatives - Following the development of a Draft Ecosystem Management Master Plan Report, City input to the contraIl enhancement alternatives evaluation process will be solicited. Based on the results of this input, the preferred plan of control/enhancement alternatives will be seleCted for each of the selected city watersheds. Following this selection, a preferred Ecosystem Management Master Plan will be prepared and presented to the City Commission. , I \, ill.B. Final Ecosystem Management Master Plan - The fmal ecosystem management master plan component of the final watershed master plan will be developed as a part of this task, and incorporated a single coordinated watershed management plan document. In addition, an implementation program will be developed as a result of this project. Heavy emphasis will be placed on supporting Best 09/06/91 B-9 .... ;(5i~-'-;~r.~:t~.~ <; (:~"'~~;."'f':;~'4:\ {..."" f, <, \ , ,k,:,t Managemeqt Practices (EMP) including maintenance of ditches and retention ponds, etc. I I . !: ; I L i ( I ,< r I; I. ;. Ii 09/06/91 B-10 fOveR) "..- ! (' CITY OF CLEARWATER STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN SECTION C BENEFICIAL USE PLAN Concurrent witl1 the activities performed under Section A (Stormwater Management Master Plan) and Section l3 (Ecosystem Management Master Plan), the Consultant will develop and implement a beneficial use balancing model. The model will be used to balance the technical merits of stormwater and ecosystem alternatives against both their cost and public acceptability through the utilization of a weighted decision matrix. As such, the model will be used both to rank project alternatives and to evaluate the technical results to incorporate public involvement and support into the alternatives evaluation process. The beneficial use planning process will serve as the major component of the projects I overall public outreach program, and will be composed of the following tasks: I. DEVELOPMENT OF THE WEIGHTED DECISION MATRIX The Consultant will prepare a draft framework for the beneficial use balancing model based on input received from the City staff. The following components will be included: .. .. , I.A. Eeneficial use categories. Beneficial use categories include positive functions and attributes of various management alternatives generated under both the wet (SWMMP) and dry (EMMP) plans. These categories will include but not be limited to the following: " t. i 09/06/91 C-l , , ~ " . . '" ' .. I .' ..." . ' , '. ,. '. '. ' , . " ,'~" :"#.1 " , . .. . I\~:: ,. ,,. ,"" ( ( · ~lood protection and control · Water quality protection/enhancement · Habitat protection/enhancement · Erosion control · Recreational benefits · Aesthetic benefits · Navigational benefits · Water supply protection · Economic support LB. Effectiveness ranking scales and factors. The effectiveness ranking scales and factors will encompass a hierarchical numeric system for ranking the relative technical effectiveness of the selected management alternatives (developed in Tasks ll.F. of Section A and n.B. of Section B) with regard to each beneficial use category. I.e. Public support ranking scales and factors. The public support ranking scales and factors will encompass a hierarchical numeric system for ranking public preference and acceptability for a each beneficial use category as it relates to a particular management alternative. The product of the effectiveness factor and the public support factor will constitute the feasibility factor for each beneficial use category. I.D. Cost ranking scales and factors. The cost ranking scales and factors will encompass a hierarchical numeric system for classifying and ranking the various costs associated with a particular management alternative. The cost factor is to be utilized as a divisor of the cumulative total of feasibility factors for each beneficial use category. 09/06/91 C-2 <!2 ve-R) . ~ ,. d' . , . ~, . a . . , ' I ' " ' . ',', ~ , .' . .. , . ,,' ' ~' . ,.-,' . . "',', t. .f t. I.E. ::Beneficial. use ranking scales and factors. The quotient of the sum of all feasibility factors divided by the cost factor for each management alternative will constitute the beneficial use factor for that management alternative. The draft weighted decision matrix will be presented to the City staff for review and critique. The fmal structure and scaling factors of the weighted decision matrix will be jointly determined by the City and the Consultant. Upon approval of the structure and function of the weighted decision matrix between the Consultant and City staff, the final concept will be presented to the City Environmental Advisory Committee for further commentary and refinement. The final product of tI1is task will be a uniform weighted decision matrix. which can be applied to the evaluation of storm water and ecosystem management alternatives for each selected basin in the City drainage service area. n. RANKING AND ANALYSIS II.A. Public Education. and Involvement Workshop. Upon approval of the weighted decision matrix approach, the City and the Consultant will jointly hold a public workshop with the City Commission for the purposes of presenting and explaining the beneficial use planning process. At the workshop the weighted decision matrix will be presented for public commentary, In addition. commentary will be specifically sought from the Clearwater Chamber of Commerce and other interested groups. I ,. f. II.E. Establishment and Involvement of Citizens Advisory Committees See Section F (public Outreach) 09/06/91 C-3 . . . .ii " . ," . . '.' ' ," . ' . , . ,. .. . ...... 11"'. ii II. C . Alternatives Ranking Process. Alternatives developed via the storm water master planning and ecosystem management planning processes will be applied to the beneficial use balancing model for' ranking. The various alternatives will be presented to the citizens advisory committee(s) in a series of workshops (not to exceed a total of ten one- day workshops) for review and evaluation. Prior to the workshops, the Consultant will determine both. the effectiveness and cost factors for each alternative evaluated. The City and the Consultant will jointly assist the citizens advisory committee(s) in determining appropriate public support factors for each alternative. At the conclusion of the workshops, beneficial use factors for each alternative presented will be calculated and subsequently ranked. Various combinations of wet and dry plan alternatives for each basin will also be evaluated, and the preferred combination of alternatives for each basin will be determined. The results of the alternatives ranking process will be summarized in an interim report for each affected basin. II.D. Level of Service Analysis. Following the alternatives ranking workshops, the Consultant will develop a draft framework for the environrnenta1level of service matrix. The draft framework will include appropriate scaling for the cumulative beneficial use factors established during the alternatives ranking process, as well as an analysis of governing regulations and a defensible rationale for defining relative "environrnentallevels of selVice" (e.g. level of service A, B, Coo.) in relation to regulatory requirements and environmental quality. Applicable regulations to be I. 09/06/91 C-4 (0 VER) F ' ..,'., ..' > ~ " .;, (' considered in the evaluation and development of stormwater and environmental levels of service will include but not be limited to: · Chapter 17-3 F.A.C. - State water quality standards · Chapter 17-25 F.A.C. - State stormwater rule · Chapter 40D-4 F.A.C. - SWFWMD surface water management rules · Chapter 17-40 F.A.C. - State water policy In addition, the Consultant will provide an analysis of costs which may be used by the City to establish corresponding storm water utility fee rates for each defined environmental level of service. The draft environmental level of service matrix will be presented to the City staff and the City Environmental Advisory Committee for review and critique. m. BENEFICIAL USE PLAN DEVELOP:MENT Upon approval by the City of the level of service matrix, results of the Beneficial Use Balancing procedure, (effectiveness and cost analysis) for alternatives identified in the Surface Water Management Master Plan (SWMMP) and the Ecosystem Management Master Plan (EMMP) will be presented in a Final Beneficial Use Plan Report. Twelve (12) copies of the Final Beneficial Use Plan repOrt will be provided to the City for review and approval. The City can then use the Final Beneficial Use Plan in prioritizing and scheduling of Capital Improvement Plan projects. ,. 09/06/91 C-5 ............' ".' "',', ,d ....' ',' '. ..' ".' .. '.'~".<<'" ,.,~.' . .' ,..... .' . ' , ., ... ' / 1>."1 , . ' " . .. , . , '", ~ ~, . ' , .'. ' ; <, ~, " (> ",' I ' (. (..., CITY OF CLEA.R W A "fER STORMW A TER AND WATERSHED MANAGEMENT MASTER PLAN SECTION D MUNICIPAL NFDES PERMIT APPLICATION I. PART I NPDES PERMIT APPLICATION In 1972 the U. S., Congress amended the Clean Water Act to prohibit point source discharge of pollutants to waters of the United States. These discharges are regulated by the U. S. Environmental Protection Agency (EPA) under the National Pollutant Discharge Elimination System (NPDES) permitting program. The initial goal of the NPDES Program was to reduce pollutant loading in municipal sewage and industrial process wastewater. The Water Quality Act of 1987, also known as the Clean Water Act of 1987, added Section 402(P) which require(! that the EPA establish regulations governing NPDES permit application reqllirements for storm water discharges. On November 16, 1990, fmal NPDES permitting application requirements for industries as well as certain municipalities were publish.ed in the Federal Register (Vol. 44, No. 22). Generally, municipal permits (a two-part application) are required for urban areas with populations in excess of 100,000 (1980 census). The Part I application is a background assessment of the City of Clearwater (City) using predominately existing information or information developed through other sections of this project. This information establishes technical, legal, management, and financial "baseline" data for the Part II application Work Plan. I !, The Consultant will coordinate with the City to identify and define: LA Data Collection and Legal Authority 00/06/91 D-1 (p V E R) .. . . ." ,'," . , , " " ,.. t', , .,: ,# (' . Ge~eral information regarding the City required for the Part I application. e The existing legal authority of the City to enact ordinances, require permits, or monitor activities that mandate control of stormwater discharges by various types of sources. This task will include the establishment of a coordination plan with Pinellas County . for their County-wide NPDES permit. Technical tasks will be coordinated with GIS data management considerations for the NPDES as well as the Stormwater Master Plan (Section A) and the Ecosystem Management Master Plan (Section B). LB. SClIree Identification The Consultant will identify and document background data necessary for the development of a comprehensive storm water pollution management program and a NPDES permit application. This background information is required for the / Part I NPDES permit application and also supports the technical studies that need to be completed in order to prepare the final management plan for the Part II NPDES application. Specific items to be gathered, assessed, and documented include: · Outfall locations Identification of known storm sewer outfalls that discharge into waters of the United States (existing outfall location maps to be used). 09/06/91 D-2 r .c'""'~ ( ,r.c ~ · Drainage Boundaries Estimate of the outer perimeter and area of drainage for each major outfall. · Land Use Data Identification of land use activities within the drainage basin of each major outfall, with estimates of population densities per land use and projected growth (year 2(00) areas. An average runoff coefficient will be provided for each land use. · Industry ~tions Identification of industrial activities by Standard Industrial Classification (SIC) codes. · Waste Disposal Facilities Location and description of municipal landfills (operating or closed) and waste treatment facilities, including hazardous waste sites. · Existing NPDES Discharges Location of known discharges to the storm sewer system that have been issued an NPDES permit. 09/06/91 D-3 ( 0 Vt/O " .~ .; .~ (" ". I" ( · Stormwater Controls Location of major structural stormwater/nonpoint source pollution controls for stormwater discharges. · Open Space Location of publicly owned parks, recreational areas and other open areas. I . 1. C. Discharge Characterization The Consultant will gather and present backgrollnd infonnation on the storrnwater discharge characteristics of the City's storrnwater system, as well as conditions in, and potential impacts to, downstream water bodies. Specific items to be addressed include the following: I- /. I.C.I. Rainfall Information Monthly mean and average information. I.C.2. Discharge Information Existing quantitative data for volume and quality of storm discharges, summarized from existing drainage studies. Include, where readily available, water quality sampling information, including procedures and methods. f. i. 09/06/91 D-4 (" \ I.C.3. Receiving Water Information Summarize existing water quality information on waters that receive City storm discharges. The following data sources will be used for this analysis: · Section 305 (b) Reports · Section 304 (1) Reports and supporting information · Section 319 (a) Report for the State of Florida · Section 314 (a) Reports · Section 320 Estuary Program information · Available water quality reports provided by the City 1. C.4. Field Screening The Consultant will coordinate with Pinellas County staff and the City of Clearwater to develop the field screening program for the City of Clearwater which will: Utilize City wide grid system (1/4 mile square grid cells) to define candidate grid cells. Use land use information, e.g., heavily urbanized areas suspected of illegal discharges, to select final screening points. Select 250 screening points. Each screening point will be visually observed during non-storm conditions. If fl()w is observed, two grab samples shall be collected in a 24 hour period and evaluated for: . flow rate color odor . . O9J06/91 D-5 (01/ fJ?) . I, _ ,",,'." '. . ..." '. '. : " ' . 1 .,', . ' ' , .' ,,:' . ,,'. ',,' ~\ ; J,' fiL'; 'if .,,' .~:~ . turbidity oil sheen or surface scum . Provide a narrative description of the above for both samples. Also, develop field analytical data for: .. I . r I ~ . pH i . total chlorine I, .1 I . total copper t. . total phenol . surfactants The Consultant will coordinate with City and PinelIas County staff who will perform actual sampling and use results of field screening program to support the Part I application. i i L I j I.D. Characterization Plan. Prepare a plan for storm discharge characterization, including the selection of 10 discharge points for storm event sampling. Prepare narrative for Characterization Plan. I.E. Management Program Prepare a narrative of tile City's existing management programs for storm pollution control. Include narrative sections describing: I . structural and non-structural controls operation and maintenance measures floodplain management program . . 09/06{91 D-6 :; ..' .' .' "I' (' (' · wetland protection program · land development regulations · emergency/spill response programs · Florida DER and SWFWMD storm pollution control regulations/programs currently being implemented in Clearwater. · any programs/measures directed toward illicit connection detection and management. 1. F. Financial Review The Consultant will review the City's existing financial abilities (e.g., the current Stormwater Utility) to determine whether it has adequate capacity to finance the final City storm water management program. Activities will include: · Identify current financial resources of the City to fund stormwater NPDES implementation tasks, including current funding levels, municipal budget overview. · Identify funding requirements for preparation of the Part n application and for long-term ability to support more intensive water management responsibilities. · Searcll for other funding sources such as the Southwest Florida Water Managetrlent District. LG. Preparation of NPDES Part I Application Part I NPDES application materials will be prepared according to EPA content and format requirements. 09{06 )91 D-7 lOVfRJ . . . " ; I '~" :' . ',' "', . " I. " . '" . " . "", , . ...; '~ ..;: /~. , · ~ai:a Mapping Information developed in Task LB. will be input to the GIS data management system as separate overlays. This data will then be mapped for Part II application pUrp<lses, on either 7.5 minute USGS topographic maps or other appropriate base map approved by EP A. I I i I } · Permit Application Narratives Develop a draft report that summarized necessary Part II application information for City review. Incorporate review comments, if necessary, and prepare final application/report for City submittal to EP A by May 18, 1992. LH. Part II Work Plan Following the completion of the preparation of the Part I NPDES Permit Application, the work plan for the preparation of the Part II application will be refined, as necessary by the Consultant to incorporate new information developed . or identified through the Part I application process. This work plan will be based on the preliminary work plan presented below, along with an evaluation of the results, conclusions and' policy decisions made during the Part I application process. n. PART n NPDFS PERMIT APPLICATION The Part II application will supplement and build upon the information submitted in Part I and will require comprehensive water quality sampling and testing. The final objective of the Part II application is to establish a comprehensive storrnwater management program for the City of Clearwater. 09/06/91 D-8 '.:;' t. 1 i' r., ~ [,. . t ;' j, .~ t~ { , ", ; ;. ( f (' II.A. General and Legal Activities The Consultant will coordinate with City staff and the City Attorney's office to develop a narrative report containing the following: · Roles and responsibilities of ilie City dllring the ensuing permit compliance period. · Legal framework and options for the various management plan alternatives, including; industrial site activities and storm discharges, illicit discharges, spills or oilier non-storm discharges, co-applicant agreements with Pinellas County, enforcement provisions, inspection or monitoring! surveillance activities. · Identify recommended steps to exerCIse legal authority to control discharges. IT.B. Source Identification · Outfall locations Identify and map any new outfall locations identified subsequent to the preparation of the Part I application. Include with GIS amp overlay developed for Task LB. 1. · Industrial Discharge Data Develop ;m inventory of industrial storm dischargers by watershed, including SIC codes. Use the overlay map developed for Task I.BA., 09/06/91 D-9 Co veRJ , t,..... :-.., ,Iii:, . (' /" I. updated with any industrial storrnwater NPDES permit application information that can be obtained from EP A. II. C. Discharge Characterization Data Gather information and conduct sampling as described below: IT.C.l. Quantitative Data Collect storm discharge samples for 3 events at 10 outfall locations (at least 30 days between sampling). Prepare a narrative description for the following for each sampling event: l I · date and storm duration · rainfall amount · time from last rainfall Analyze storm samples for: · organic pollutants, Table II of EP A Form 2F · toxic pollutants, Table ill of EP A Form 2F · TSS, TDS, COD, BOS, Oil and Grease, Fecal Coliform, Fecal Strep., pH, TKN, NOz/N03, dissolved phosphorous, Total ammonia plus organic nitrogen, Total p. IT.C.2. Pollutant Estimates Prepare estimates for annual pollutant load of cumulative discharges to Water of U. S. from City outfalls defined in I. B. 1. and II. B. 1. Also, estimate event mean concentration of this 09/06/91 D-IO , .',,' ~. , . ~, ' . I j . " . . . '. . . " . ' ".,:.'" j ,..' " , ' ~. , ; (- 1"" v cumulative discharge for BOD, COD, TSS, TDS, Total N, Total ammonia plus nitrogen, Total P, dissolved P, CD, CU, PB, and ZN. Prepare a narrative of estimation procedures. II.C.3. Seasonal Pollutant Estimates Develop a schedule to provide estimates of seasonal pollutant loads and event mean concentrations for any constituent detected in sampling conducted for Task n.e.I. This task is for the development of the schedule only, no additional sampling or analysis is budgeted. " i ! rr.C.4. Monitoring Program II Develop a 5-year sampling and monitoring program, including the identification of outfall locations, sampling and analysis protocols, and narrative justification. TI.D. Develop NPDES Stormwater Management Program Coordinate the project activities of Section A tasks (Stormwater Management Master Plan) and Section B tasks (Ecosystem Management Plan) to identify the proposed city wide comprehensive storm water management master planning programs and activities to be conducted by the City in/during the five year permit period. Augment these programs/activities with those required by EP A regulations as developed in the following sub-tasks (budgeted effort does not include the actual development of ordinances or ordinance language): I,. 09/06/91 D-ll COV];RJ . . . '. ' . ' , " . . " " . " , " . ,'. '. . " .',". . I ~ , , , ('" IT.D.l. . Commercial and Residential Area Controls Identify measures and programs as described below for commercial and residential areas: a. maintenance activities and schedules for structural controls b. planning procedures for new development, including construction site runoff c. public roadway storm pollution control plan d. flood control program coordination, including retrofit opportunities I I' I' I ': e. management and monitoring plan for storm pollution at municipal waste facilities, including inspection schedules f. pesticide, herbicide and fertilizer management program ll.D.2. Illicit Discharge Management Program Prepare a program and schedule to detect and remove illicit discharges and improper disposal of pollutants in storm sewer system. Include the following provisions: b. screening procedures and locations a. sources to be covered under tl1is program (reflect EP A regulations) 09/06/91 D-12 '. " '., ..' , , ' ", . " '. t.,',.. , . . ('" ..' .,' . ,":' " ~':,' . ,6 , ,J. . - , . }'. . i{. . /' I {' \ c. detailed pipe inspections for identified illicit connection areas, including areas to be so tested d. spill prevention and emergency response program e. public involvement and reporting program f. educational program for HSed oil and toxics disposal II.D.3. Industrial and Municipal Waste Disposal Program Develop a storm pollution control program for municipal waste disposal areas and industrial discharges subject to SARA Title ill Section 313 provisions. Identify inspection priorities and procedures, and a city wide management program. Also, develop an industrial stormwater discharge monitoring program. n.D.4. Construction Site Program Develop a program, or incorporate existing City and SWFWMD programs for construction site storm pollution (erosion and sedimentation) control. Identify site planning provisions, BMP requirements, inspection program, enforcement program, and educational and training measures. IT.E. Assessment of Controls Identify the anticipated reduction in existing condition stormwater pollution loads (developed in Task B. 1. C.) that can be expected to occur by implementing the 09/06/91 D-13 C2vt.R) . " ','. . > . ,,:', " ',.,.. 'f< . \, " . ,;.i '::1,. (+ . Management Program developed in Task II. D. of this Section. Use technical procedures described for the Ecosystems Management Tasks (Section B). ll.F. Financial Plan Based upon funding required to implement the Part II management plan, the Consultant will identify a financial strategy which will be required to support the overall management plan on, an annual basis for the fi. ve year permit program. Funding.sources will be identified. Select feasible financing mechanisms for the City's selected Part 2 Stormwater Management Plan. II.G. Preparation of NPDFS Part II Application The Consultant will prepare Part II NPDES permit application which will include the preparation of narrative information that must be provided in the Part II NPDES application. In addition, identify and define programs and commitments necessary to implement the Part 2 Management Plan. 09/06/91 D-14 . .., . '.' . ' ", " '," " . p' ,~."".' .', ' t, ,', '"., ' . ;, , . ." ' . ;..',' ' . r'" {'t , CITY OF CLEARWATER STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN SECTION E INDUSTRIAL NPDES PEm1IT APPLICATION COMPONENT I. INDIVIDUAL INDUSTRIAL NPDES PERMIT APPLICATION .. ; As described in Section D, Part I, the final National Pollutant Discharge Elimination System (NPDES) permitting program (Federal Register Volume 44, No. 22) also require Individual Industrial permits for certain industry facilities operated by Municipalities. I.A. Site Inspection and Coordination Meeting I ~ The Consultant will meet with City personnel . to gather necessary facility information required for the permit application package. This information includes site mapping and related characteristics data, as well as existing information concerning materials use, management, and disposal at the facility. This meeting will include a site inspection to identify storm drainage characteristics and site areas and/or outfalls. I.B. Agency Coordination Meeting It is proposed that the final sampling plan for a facility (including any grouping of similar outfalls that is relevant and appropriate) be identified to EP A for review and approval. Any additional specific considerations for a facility, as they relate to the development of a permit application according to the EP A regulations, also would be identified as part of this task. A meeting with the agency to review this information will be requested. i I i. 09/06/91 E-l C9 v6R) . ~, ."'...'." . : ' '., " " . . , . . '. " '.' . , . '. ' , " . '. !: ... . l'~/' ,,"" . I ( , Individual app~ications for storm water NPDES permits require that a field sample of storm discharge from a facility (and from all outfalls of a facility unless grouping of similar outfalls is appropriate) be submitted with the application package. I.C. Field Sampling Ii The Consultant proposes the use of analytical test kits, which include specific sampling and handling information designed for each site. With this approach, City personnel can sample its own stormwater flows using EPA-approved bottles, preservatives, and QA procedures, to ensure the proper and consistent timing, collection, storage, and holding time for each analysis. The analytical test kit approach for NPDES permit application sampling involves the f()llowing subtasks: r I I I' k j i, 't . Selection of representative outfalls for field sampling. . Development of instructional materials (possibly including an instructional video tape) describing and illustrating the field sampling procedures for the particular facility, and including the specific sampling locations, along with the proper use of the sampling kits. . Training of City of Clearwater personnel for sampling of storm events at each necessary facility. . Delivery of a field sampling kit(s) with a description of specific sampling procedures to the City. 09/06/91 E-2 I . " ",':" . '. " '. ': " . .,", . '.: . ". , .' (~. t ., \ . St~rm event sampling by City personnel (according to specific instruction and guidelines included with the sampling kit), including completion of sampling forms and submission of detailed site photographs and supplementary information. . Delivery/shipment of completed samples by City personnel, in the sampling kit, to the selected analytical laboratory for analysis within required holding times. · Rigorous evaluation of analytical laboratory results by the Consultant including QA/QC and data consistency check. 1 t I I.D. Non-Stormwater Discharge Certification EP A regulations require that a facility owner certify that there are no non- storm water discharges to a facility's storm drainage system. The Consultant proposes to use a field inspection during non-storm conditions to identify whether any discharge is occurring in or through the facility's storm drainage system. This independent inspection can then be augmented by a documented reinspection program by City facility personnel over a long enough period of time to allow for the necessary certification to be provided to the regulatory agency. The field inspection and thorough review of a facility's operations and storm , drainage mapping may identify a need to conduct more rigorous smoke or dye testing. The Consultant Team can then develop a practical testing program for specific applications as necessary. , ' ~', .:" '. 0 '1, ;. . . ' .' . ,"0 ' , ' "., , ' I,. T' . , , .. ",. ~:,' '. ,. ' ~. ("", / t I.E. Pennit Application Preparation Information gathered and developed through the previous tasks will be synthesized into a draft permit application document for review and approval by City staff prior to submission to EPA. The Consultant will provide documentation (including backup files) for the application package. I.F. Agency Interaction This task includes coordination with EP A Regional IV (Atlanta) personnel to discuss the permit application package and respond to any questions or concerns. Additional support needs, including negotiation of eventual permit conditions and/or limitations, will also be provided by the Consultant. t 1.' I I I I.G. Control Alternatives , , I i I j; I Based on the sampling results and the interpretation of facility information, a practical and cost-effective management strategy, including specific control alternatives, can be developed to satisfy both the city's needs and EPA requirements. A control alternatives document will be developed that identifies the types of practical and cost-effective measures that are applicable to the VariOllS facilities. 09/06/91 E-4 '. ,. . t , . . . . ,',', I., ' '~"." , . ' . . . . : ..,. .' " ' . . '. I ' " . ' f I (' CITY OF CLEARWATER STORMWA1'ER AND WATERSHED MANAGEM:EN'T MASTER PLAN SECTION F PUBLIC OUTREACH It will be critical, tluoughout the entire work effort, to involve the public in the process in order to obtain pertinent information and data about each watershed that may not be available from, or known by City staff. In addition, since the funds needed to make the recommended improvements will come from the Stormwater Utility Fee paid by residents and business owners, their involvement is beneficial and necessary to provide them with a significant opportunity to comment on the criteria used to rank: the alternatives as well as the advisability of the actual improvements. Most importantly, however, the final public education process will determine the degree of success of the Plan since it is most likely that the average resident and/or business owner may not choose to participate in the public workshops tnat will occur during the planning and evaluation work efforts. Without a change in attitudes and practices by these groups, however, the highest degree of improvement to water quality can not be achieved. Reference to meetings, workshops, etc. have been made during previous sections of this Scope of Services, and are summarized in the remainder of this section. I. EVALUATION OF OUTSIDE ASSISTANCE In order to accomplish the highest degree of public involvement/education, maximum use must be made of the public workshop process. It is recommended that three Citizen Advisory Committees be established (one for the beach/Island Estates area, and two for the "mainland II area). These Committees will receive input during the public workshops to be held regarding drainage basins within their area of the City. The make up of the Committees will be determined by the City Commission. Each Committee will meet 00/06/91 F-l Co vf5K) r .. , l ~'" u >" , ',: .:. ' ':. . ." '; ", : .,..- , : three times. The ~rst will be during the data collection phase, the second will be to help determine ranking criteria and the third will be to help evaluate the rmal alternatives. In addition, other existing entities such as the Environmental Advisory Committee, Clearwater Chamber of Commerce, Coalition of Homeowners, League of Women Voters, Vision Cable, local newspapers, etc. will be informed of the importance of the Plan and the need for public involvement/education, and a concerted effort will be made to determine the role each of these entities will serve in the process. Each of these groups, and others as appropriate, will be contacted during the initial phase of the work in order for each to receive a thorough explanation of the future work as well as the reason for maximizing public involvement, and a commitment will be obtained from all entities that want to be involved in the process. A report will be prepared outlining the commitments and how each groups efforts will fit in to the overall public outreach process. II. PUBLIC INVOLVEMENT - DATA GATBERlNG During the initial phases of both the water quantity and water quality elements of the work effort, public meetings will be held to obtain appropriate site specific information that may not be available from City staff. Due to the large number of drainage basins within the City, it may be more appropriate for these meetings to occur at three locations (two locations on the "mainland II and one on the beach/Island Estates area). One meeting should be held with the City Commission, preferable during a special workshop session, to obtain input and direction from the Commission, and one meeting with the Environmental Advisory Committee should also be held. A detailed list of the types of infonnation/datalinput to be requested dllring these meetings will be presented to the City for review prior to any meetings taking place. 09/06/91 F-2 '. ,'. ~~'.; ;)l~'~~~f~:; ~;::~ .:/:j.;~VJ.:.~ !:." ;:::;"~;I:ti;;,;..~A,i.v.:~;?-~ .,~';t''':'~~ i;1"~"" " ~'",.., '''. . . I. . , '. , .' ' , . ". .,.... . ' . ~ _ " " , ' ' .' (" I' t m. PUBLIC INVOLVEMENT. RANKING OF ALTERNATIVES Two sets of meetings will take place with each of the groups mentioned in the previous section except for the City Commission. (Ranking criteria input from the Commission will be obtained during the workshop mentioned above). The rust set of meetings will address criteria to be used during the preparation of the :Beneficial Use Plan, and the second set of meetings will address the results of the ranking of alternatives. A detailed list of the recommended ranking criteria etc. to be discussed at each set of meetings will be presented to the City for review prior to any meetings taking place. The final meeting will then be held with the City Commission to obtain approval of the alternatives and the Plan. If the Public Involvement process results dictate the need for analysis of further alternatives in one or all of the basins, upon authorization by the City, additional alternatives will be developed and analyzed. IV. PUBLIC EDUCATION It is highly likely that during the development of the Plan, it will be determined that maximum water quality improvement results can not be obtained unless the average residentlbusiness owner understands the need to change certain practices (e.g., overusage of fertilizers, disposal of grass clippings and motor oil, etc). Therefore, a special public education effort is critical to the success of the Plan. Upon request of the City, the Consultant will prepare up to three "flyers" to be printed and distributed by the City. In addition, assistance from others such as newspapers, Vision Cable, etc. will be solicited and representatives of the Consultant will be available to meet with Homeowners Associations, business groups and other concerned citizens to further explain the benefits that can be realized by a change in these practices. 09/06/91 F-3 (OVliR) ~~.:'. ' ,; .' .....~ ' " " ,.' " " - .' , , ' . . ' .:. " ' . , . , ~~;:- ' {'" CITY OF CLEARWATER STORMWATER AND WATERSHED MANAGEl\1ENT MASTER PLAN SECTION G NATIONAL FLOOD INSlJRANCE PROGRAM APPLICATION t I 1 I I I I , I I I The City desires to comply with the Flood Damage Reduction requirements of the National Flood Insurance Program by preparing an application addressing those areas of the City that are considered to contain Repetitive Loss properties. The Engineer has been provided with a list of 18 locations that have been damaged by flooding more than one time since 1978. This list will be tile basis of the work outlined below. ! , i I. RESEARCH/EV ALUA TION The Engineer will visit each of the' IS repetitive loss sites and discuss the prior damage with owners knowledgeable of the events. In addition, research will be conducted to determine the recurrence interval of tile storm that created the damage to determine if it exceed the 100 year event in order to determine which of the 18 sites (if any) need not be classified as Recurring Loss sites. ll. APPLICATION The Engineer will prepare an application outlining a program to reduce/eliminate the damage occurring at the Repetitive Loss sites. Parts of the application will explain the Stormwater Management Plan work effort, outlined in other sections of this Agreement, to show progress already being made in eliminating the Repetitive Loss damage. It is understood that structural solutions may not be available for all sites and that, in some cases, acquisition and/or relocation may be the only solution. 09/06/91 G-1 (~ ,ri.' ~' , ,< " " .L,' Any follow on reports outlining further progress will be prepared by tile Engineer under separate Agreement since it is outside the Scope of Services of this work element. 09/06/91 . G-2 (PV&~J /" { 0' f' ( " ',' ;-: ~J' , ATTACHMENT C - COl\1PENSA TION ~:~ \ j: '.J, , ',..., ',.' a" I. ..' , ',. " . . I .. ,',. " . '. . . ,. ATI'ACHMENT C - COMPENSATION 1. METHOD OF COMPENSATION A. Time Charges - The CITY agrees to compensate the ENGINEER for the professional services called for under Attachment B to this Agreement by the hours worked and the attached fee schedule as outlined in Table 1. Estimated costs for each of the work items follow in Exhibit 1. It is estimated that the cost for some work items may be less or greater than the estimate as long as the upset limit total including reimbursable costs shown for the entire work effort is not ex:ceeded. B. Additional Services - Services authorized by the CITY other than those specifically listed in the Scope of Services shall be considered additional services for which the CITY shall compensate the ENGINEER as provided for herein. Additional services shall include revisions to work previously performe<i that are required because of a change in the data or criteria furnished to the ENGINEER, or a change in the scope or concept of the project initiated by the CITY, and/or services that are required by changes in the requirements of public agencies, after work under this Agreement has commenced. C. Out-of-Pocket (Reimbursable Expenses) - The CITY shall reimburse the ENGINEER for all out-of-pocket expenses directly chargeable to the services provided at the actual cost incurred. Such charges shall be itemized and included in the monthly invoices and shall be submitted and paid as provided for such invoices. Typical reimbursable expenses include long distance phone charges, meals and travel expenses when traveling outside the Tampa Bay area on the CITY's behalf, computer time charges, and identifiable reproduction costs. ~ t. II. INVOICING PROCEDURE ~ A. The ENGINEER shall submit invoices and progress reports to the CITY for work accomplished during each calendar month; the amount of each monthly invoice shall be based on time charges/out-of-pocket expenses for the work accomplished during the invoicing period. 'The ENGINEER is employing professional subcontractors on this project. The CITY shall reimburse the ENGINEER for the cost of subcontracts. Such invoices shall be submitted by the ENGINEER as soon as possible after the end of tile month in which the work was accomplished and shall be due and payable by the CITY within thirty (30) days. B. If the ENGINEER employs legal services to collect overdue amounts, the CITY agrees to pay all costs of collection, including reasonable attorney's fee, whether action be brought or not. 09/06/91 1 i C9 V.E 1:<) ',....'..."'.. ". ;.'. I I, i I _.,'" :,...'.". "..-:,':, '...',... ..'..'>,.-:.,:...,'...'.:::. .:....'. ...,.'....'. ,:. . ,~t'.-":-'.':'.?, ',_',' .:.',. ~.::.", , l. " " " " '1, (<' !~.."... m. MISCELLANEOUS A. Fee Renegotiation - If the ENGINEER's services continue beyond 24 months from the date of this Agreement, the fees contained in Exhibit 1 of this Attachment shall be subject to renegotiation; any change in such fees shall apply only to the unfinished service as of the effective date of such change. B. Regulatory Constraints - The CITY understands and agrees that should the CITY direct the ENGINEER to perform a portion of the work prior to receiving the necessary approval from the applicable regulatory agency, and regulatory agency approvals, when granted, require changes to said work, such changes shall be considered as "Additional Services" and the ENGINEER will be compensated for the "Additional Services" in accordance with Paragraph I.B above. C. Rules, Regulations, Ordinances - The CITY understands and agrees that the work outlined in Section I of Attachment B, Basic Services, and the fees outlined in Section I of Attachment C, Compensation, are based on the ENGINEER's performing the services in accordance with the existing local, County, State, and Federal rules, regulations and ordinance in effect at the time of execution of this Agreement and that should any changes to such rules, regulations and ordinance be made, the ENGINEER will be compensated for any It Additional Services" necessitated by such changes in accordance with Paragraph I.B above. 09/06/91 2 ::- " : - .~, '.~.; - '. :, , .. \' : ( TABLE 1 FEE SCHEDULE -1 ob Cl~~ification Principal Water Resources/Environmental Science Director Senior Project Manager Project Manager Senior Engineer Project Engineer Designer Technician Drafter Senior Environmental Scientist Environmental Scientist Sllrvey Manager Land Surveyor Survey Technician GIS/CADD Technician Survey Crew (3 Man) Sr. Planner Planner Construction Manager Field Representative Word Processor 09/06/91 ','! ,..~\~,~.; .'.t .,') ,:.-}" tt ("...' {, Rate ($/Hour) $110.00 97.00 91.50 77.00 85.00 62.00 48.50 42.00 32.00 73.25 56.25 65.00 52.00 47.00 55.00 82.00 70.00 55.00 55.00 49.50 25.00 . . ~ .. . , . 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J tern #I CLEARWATER CITY COMMISSION Agenda Cover Memorandum Meeting Date 11/21/91 SUBJECT: Agreement for Professional Services - NPDES Element of the Stormwater and Watershed Management Master Plan RECOMMENDA~ION/MO~ION: Approve a contract for consultant services in the amount of $ 477,654.50, with King Engineering Associates, Inc. to develop and produce the National Pollutant Discharge Elimination System (NPDES) permit applications, an element of the Comprehensive Watershed Management and Urban Ecosystem Management Master Plan for the City of Clearwater (SWMMP), and other related activities as described in the attached agreement for professional services, for a term of two years, subject thereafter to renewal by Commission approval. OU And that the appropriate ~fficial be authorized to execute same. SACKGROUND: The quality of water in our Nation's lakes, streams, bays and harbors has recently gained considerable attention and focus from local, state and federal environmental regulatory agencies, legislators, environmentalists, and private citizens. According to the "National Water Quality Inventory, 1988 Report to Congress," pollution from sources such as agriculture, urbanization, construction sites, land disposal and mining are among the leading causes of water quality impairment. subsequent to this report, on November 16, 1990, the Water Quality Act of 1987 (Also known as the Clean Water Act of 1987) implemented the National Pollutant Discharge Elimination System permit process for municipal and industrial stormwater discharges. In addition to the new federal requirement applied to local water resource protection, the state of Florida has also imposed significant legislation to improve water resources and control stormwater discharges"in Florida. Changes were made to the State Comprehensive Plan as well as to the administrative rules of state environmental regulatory agencies. In addition, the state Water Policy was amended to afford greater protection to state water resources from diffuse source (Non-Point Source) runoff and has established as a surface water protection and management goal, the development of comprehensive watershed management plans. This will not only prevent existing environmental, water quantity, and water quality problems from becoming worse, but will also reduce existing flooding problems, improve existing water quality, and preserve or restore the value of natural systems. In May~ 1989, the City of Clearwater approved, through the Comprehensive Plan, a pledge to develop a stormwater master plan consistent with the State Comprehensive Plan, and address policies consistent with the protection of water and natural resources through a conservation element, a drainage elemant, a coastal zone management element, and a recreation element. In addition, the City Comprehensive Plan also called for the establishment of a stormwater utility fee or other funding mechanism to provide the necessary funding to achieve these goals. (continued) Reviewed by: Legal YES Budget YES I Originating Dept. I Costs: S 477.654.50 Publ ic "'arks t>JyI (Current FY) Approved Approved w/conditions _ Deni ed Commission Action User Dept_ Funding Source: Purchasing NA Capt. imp. X Operating Other Cont1d to Risk Mgmt. NA Advertised: DIS NA Date: AtM NA Paper: Other Not required Appropriation Code(s) Attachments: x Submi tted by: Tom Hi ller 315-1-2403-612/541 NPDES Contract Affected parties not Hied Ci ty Manager Not required x (oveR.) 1 . '., '" ,." .' ...,....', . , '" " . 'r I , . I ""'" "". A' Clearwater City Commission Age~.' Memorandum Subject: Agreement for Profess! Services - King Engineering Page 2 (continued) >ciates, Inc. .' Y.~~ The stormwater Utility Fee was approved on second reading by the commission on December 20, 1990 (Ord. '5058-90) to fund the program as outlined by the Camp Dresser & McKee report entitled "Establishment of Stormwater Utility Program for the City of Clear~ater, published in May, 1990. This report recommended that seven hundred and fifty thousand dollars ($750,000) be allocated ~n funding for the development of a stormwater Master Plan. Th~s was subsequently funded in full through the FY 1990-91 budget process. Presently, four hundred and eighty-s~x thousand dollars ($486,000) remain in this project account subsequent to eKpend!.tures in support of the development of a Stormwater Utility Fee. On August 1, 1991 the commission approved the ranking of prospective consulting engineers to prepare a Citywide Stormwater and Watershed Management Master Plan and authorized staff to begin negotiations with the selected firms in order of their rankins. The attached contract developed through negotiation with Ring Engineering Associates and City staff includes five principal elements. A description and proposed level of funding for the principal elements are: i ~ 1. 2. 3. 4. 5. Base Data Development Municipal NPDES Permits (Two parts) Industrial NPDES Permits Municipal/Regulatory Coordination National Flood Xnsurance $ 93,699 $ 279,912 $ 64,500 $ 30,054- S 9 r 490 TOTAL $477,655 Since the original stormwater management program concept was conceived, a number of state and federal changes have occurred, including a more aggressive federal NPDES program than originally anticipated or planned for by Camp Dresser & McKee in the development of the Stormwater utility Program, a greater focus on watershed management comprehensive planning required of the city by federal and state authorit ies than or ig inally conceived wi thin the City of Clearwater I s Comprehensive Planning Document, and the desire to pursue an additional Flood Insurance requirement to provide an additional opportunity to the citizens of Clearwater to reduce flood ~nsurance premiums within high flood prone areas. The available balance in this project is sufficient to provide funds for this contract. Although the $486,000 now available was anticipated to fund the development of a Comprehensive Sto~water Master Plan, of which the NPDES Element was certainly an anticipated component, the changes that have occurred at the state and federal level require staff to now consider phasing this project. The work proposed by this contract represents those elements minimally required to meet federal requirements due on May 18, 1992 and which is integral to the development of a final Municipal and Industrial NPDES permit. Approval of this item will allow the City of Clearwater to move forward on the most critical elements of the Comprehensive Watershed Management and Urban Ecosystem Master Plan while details and alternative funding mechanisms are developed for those remaining features of the Master Plan. While the focus of this contract is primarily on the NPDES efforts, the contract contains language that allows for expansion into the more comprehensive master plan which ~as originally envisioned and is still desired. Should the City of Clearwater be successful in its application for a 50~-SO% funding cost share with the Southwest Florida Water Kanagement District or from other similar sources, an amendment ~ill be processed whereby King Engineering is assigned the greater study. Agendal.env . ~ 't ;i ~ 1, '.", ,.' -",', ','. " ".: " ','.' ','" ':, ".4, " .. " .'., ,'~:'" ,..' . ,'""' ,..".::, ,: ',' "~," " '...:," , . , .", ,...., ' . , , ", ~ ',.' ". . . " . ',' "'.. ' , ,','..". " ~ w.' r ~ . . AGREEMENT BETWEEN CITY AND ENGINEER/CONSULTANT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this _ day of , ":'19 _, by and between th~ City of Clearwater, Florida, hereinafter referred to as the CITY, and King Engineering Associates, Inc., a Florida corporation, hereinafter referred to as the ENGINEER/ CONSULTANT. WITNESSETH: I ! \ i ! , l , , ~ ~ ~ WHEREAS, the CITY proposes to do certain work towards accomplishment of the project. The nature, character, CITY'S objectives and limits of the proposed project are to develop and submit U.S. Environmental Protection Agency, National Pollutant Discharge Elimination System (NPDES) municipal and industrial permit applications for the City of Clearwater. Work includes coordination with Pinellas County and adjacent cities to eliminate duplication of effort. An application will also be prepared to comply with Flood Damage Reduction requirements of the Nation~ Flood Insurance Program. WHEREAS, the CITY desires to engage the ENGINEER/CONSULTANT to perform certain professional services pertinent to such work in accordance with tbis Agreement; WHEREAS, the ENGINEER/CONSULTANT desires to provide such professional services in accordance with this Agreement. NOW THEREFORE, in consideration of the premises and the mutual benefits which will accrue to the parties hereto in carrying Ollt the terms of this Agreement, it is mutually understood and agreed as follows: I. GENERAL SCOPE OF THlS AGREEMENT The relationship of the ENGINEER/CONSULTANT to the CITY will be that of a professional consultant, and the ENGINEER/CONSULTANT will provide the professional and technical services required under this Agreement in accordance with acceptable environmental and engineering practices and ethical standards. II. PROFESSIONAL AND TECHNICAL SERVICES It shall be the responsibility of the ENGINEER/CONSULTANT to work with the CITY and apprise it of solutions to environmental, engineering, planning and design problems and the approach or techniques to be used towards accomplishment of the CITY'S objectives. The scope of services to be provided to accomplish the CITY'S objectives is set forth in Attachment B, subject, however, to the inclusion of additional I ~ 11/26/91 - 1 - r:E VE!?) ~i', '" . ..... > .... , 1-........ '1 ;l:':\....."... ,,_, T ot' I. .'.:' " I . .' . \ ......,J: '~:', ,', ' .,' . '. I .', , , , servIces as provided' in Section IV.C. Additional Services by the ENGINEER/CONSULTANT may include upon completion of the NPDES Permit Applications, and upon direction of tbe CITY, to prepare a comprehensive Stormwater and Watershed Management Plan and to provide additional engineering, environmental, planning and surveying services required to design, permit and construct the various selected alternatives resulting from the Master Plan and/or to assist the CITY with the implementation of the Master Plan. III. PERIOD OF SERVICE A The ENGINEER/CONSULTANT will begin work promptly after receipt of a fully executed copy of this Agreement; such receipt shall constitute written notice to proceed. B. If the ENGINEER/CONSULTANT'S design services called for under this Agreement are delayed for reasons beyond the ENGINEER/CONSULTANTS control, the time of performance shall be adjusted appropriately. If the services under this Agreement continue for a period of more than two (2) years from the beginning date (as above provided), the fees contained in Attachment C shall be subject to renegotiation; any change in such fees shall apply only to the unfinished services as of the effective date of such change. C. The ENGINEER/CONSULTANT shall not be bound under this Agreement if a fully executed copy hereof is not received by the ENGINEER on or before December 31, 1991. IV. GENERAL CONSIDERATIONS 11/26/91 ~ A All original sketches, tracings, drawings, computations, details, design calculations and other documents and plans that result from the ENGINEER/CONSULTANT'S seIVices under this Agreement are and remain the property of the ENGINEER/CONSULTANT as instruments of service. Where such documents are required to be filed with governmental agencies or where indicated in Attachlnent B, Scope of Services, the ENGINEER/CONSULTANT will furnish copies to the CITY upon request. B. The CITY may, at its expense, obtain a set of reproducible copies of any maps and/or drawings prepared for it by the ENGINEER/CONSULTANT in consideration of which the CITY agrees that no additions, deletions, changes or revisions shall be made to same without the express written approval of the ENGINEER/CONSULTANT. c. Notwithstanding that specific services are enumerated in Attachnlent B, the ENGINEER/CONSULTANT will, upon written request of the CITY, provide any and all other civil engineering, environmental, surveying, landscape architecture and planning services required to implement the NPDES Permits -2- ',: " ,.,' :', "~':'" :'......: ..' "...... ".':.".,.....'. . .',',:,:,,', ..'" ,::,' ,:' .." .':"'::. '.".... ':. .,' .'., " ,'. ',', '...',,' . , '. ,'. . . . " . ' I ' ..', . . ':.' . .'. , '. . and/ or Mas'ter .Plan and normally falling within the scope of services offered by the ENGINEER/CONSULTANT; provided, however, that such additional services shall resu It in extra compensa tioD to the ENGINEER(CONSULTANT, as provided in Attachment C. It is understood and agreed that if such additional services are requested, the Agreement shall be considered as a continuing contract with respect thereto. D. The CITY Ilereby acknowledges that estimates of probable constfuction costs cannot be guaranteed, and such estimates are not to be construed as a promise to design facilities within a cost limitation unless mutually agreed in advance. . E. It is understood and agreed that the ENGINEER/CONSULTANT'S services under this Agreement do not include participation, whatsoever, in any litigation. Sbould such services be required, a supplemental agreement may be negotiated between the CITY and the ENGINEER/CONSULTANT describing the services desiIed and providing a basis for compensation to the ENGINEER( CONSULTANT. F. Upon the ENGINEER/CONSULTANTS request, the CITY will furnish or cause to be furnished such reports, studies, instruments, documents, and other information as the ENGINEER and CITY mutually deem necessary, and the ENGINEER/CONSULTANT may rely upon same in performing the services required under this Agreement. G. The CITY and the ENGINEER each binds itself and its successors, legal representatives, and assigns to the other party to this Agreement and to the partners, successors, legal representatives, and assigns of such other party, in respect to all covenants of this Agreement; and neither the CITY nor the ENGINEER will assign or transfer interest in this Agreement without written consent of the other. v. INSURANCE/SAFETY AND HEALTH A. Workers Compensation and Employers Liability The ENGINEERjCONSULTANTshall procure and maintain, for the life of , this Contract/Agreement, Workers Compensation Insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employers Liability with limits meeting all applicable state and federal laws. 11/26/91 - 3 - f2v 15 R) " ' . . ", '."., . ".., '. I.. . .' ': ',' , ..', . ,'. f i, B. General Liability The ENGINEER/CONSULTANT shall procure and maintain, for the life of this Contract! Agreement, General Liability insurance. This coverage shall be on an "Occurrence" basis. Coverage shall include Premises and Operations; Independent Contractors; Products and Completed'"Operations and Contractual Liability. Coverage shall be no more restrictive than the latest edition of the Commercial General Liability policies of the Insurance Services Office (ISO). This policy shall provide coverage for death, bodily injury, personal injury or property damage tbat could arise directly or indirectly for the performance of this Agreement. The minimum limits of coverage shall be $500,000, per Occurrence Combined Single Limit for Bodily Injury Liability and Property Damage Liability. The CITY shall be included and identified as an Additional Insured under the policy/certificate of insurance. C. Business Automobile Liability The ENGINEER/CONSULTANT shall procure and maintain, for the life of the Contract! Agreement, Business Automobile Liability Insurance. The minimum limits of coverage shall be $500,000, per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability, with a $100 deductible. This coverage shall be an "Any Auto" type policy. Coverage shall be no more restrictive than the latest edition of the Business Automobile Policies of the Insurance Services Office (ISO). The CITY shall be included and identified as an Additional Insured under the policy /certificate of insurance. D. Professional Liability Insurance The ENGINEER/CONSULTANT shall procure and maintain, for the life of the Contract/Agreement, Professional Liability Insurance. This insurance shall provide coverage against such liability resulting from this contract/project. The minimum limits of coverage shall be $1,000,000 (with a $75,000 deductible limit paid by ENGINEER/CONSULTANT). 11/26/91 - 4 - , ' .'. , ,. ' " , . . . . . . '. I', .~. . ' , ' ',' , >,' " E. Indemnity In consideration of the sum of One Hundred Dollars ($100.00), the receipt and sufficiency of which is acknowledged, payable as part of the first payment for services the ENGINEER! CONSULTANT agrees to defend, save and hold the CITY, its agents, assigns and employees, harmless from' all claims or causes of action, including costs and attorney's fees, and all judgements whatsoever, involving personal injury, bodily injury, death, or property damage, arising out of any negligent act or omission, or the violation of any federal, state or local law or regulations by the Engineer/Consultant, its subcontractors, agents, assigns, invitees or employees in connection with this Contract! Agreement. . F. Supplemental Provisions " , j :1 The insurance coverages and conditions afforded by the above mentioned policies shall not be suspended, voided, canceled or modified except after thirty (30) days prior ,vritten notice by certified mail return receipt requested has been given to both the Public Works Director and the Risk Management Offices of the CITY. Certificates of Insurance meeting the specific required insurance provisions specified within this Contract I Agreement shall be forwarded to both the Public Works Director and Risk Management Offices of the CITY and approved prior to tbe start of any work. After review, the Certificate will be filed with the City Clerk as a part of the official contract fue. Receipt and acceptance of the ENGINEER/CONSULTANTs Certificate of Insurance, or other similar document does not constitute acceptance or approval of amounts or types of cover~ges which may be less than required by this Contract! Agreement. The CITY nlay, at its option, require a copy of the ENGINEER/ CONSULTANTs Insurance Policies. G. Safety and Health Requirements It is the ENGINEER/CONSULTANTs sole duty to provide safe and healthful working conditions to its employees on and about the site of Contract! Agreement Performance. The CITY assumes no duty for supervision of the ENGINEER/ CONSULTANT. 11/26/91 The CITY may order that the work stop if a condition of immediate danger to CITY employees, equipment or property damage exists. This provision shall not shift responsibility or risk of loss for injuries or damage sustained from the ENGINEER/CONSULTANT to the CITY, and the - 5 - (9 veR) ::.- 1 ." I . ~. , ' . ,: ~ ,.., " ' ' . ., .' , ' , . ",.' " ..'. .' , '. . " , " ... . t' ' I ENGINEER/CONSULTANT shall remain solely responsible for compliance with all safety requirements and for the safety of all persons and property at the site of ENGINEER! CONSULTANT performance. Should tbe work continue into the construction phase, it is understood and agreed to by all parties that the approved contractor will have sole responsibility for safety and health conditions at the construction site. The ENGINEER/CONSULTANT shall comply with the s-tandards and regulations set forth by the Occupational Safety and Health Administration (OSHA), the Florida Department of Labor and Employment Security and all other appropriate federal, state, local regulations or CITY safety and health standards. VI. COMPENSATION The ENGINEER/CONSULTANT shall be compensated for all selVices rendered under this Agreement in accordance with the provisions of Attachment C. VII. TERMINATION This Agreement may be terminated by either party by seven (7) days prior written notice, in the event of substantial failure to perform in accordance with the terms hereof by the other party through no fault of the terminating party. If this Agreement is terminated, the ENGINEER shall be paid in accordance with the provisions of Attachment C for all work performed up to the date of termination. VIII. SUSPENSION, CANCELLATION OR ABANDONMENT In the event the project described in Attachment A, or the sefYlic{~s of the ENGINEER/ CONSULTANT called for under this Agreement, is/are suspended, canceled or abandoned by the CITY, the ENGINEER/CONSULTANT shall be given thirty (30) days prior written notice of such action and shall be compensated for the professional services provided and/or related fees for which there is an irreversible obligation IIp to the date of suspension, cancellation or abandonment. " I I I ! I i " I I 11/26/91 - 6 - , '~.~\~'~:..i.'f':..' .:.',~..:;.,> -, " , ,'.., ,,' , .' " . , ' I...' , , . . ' . , , .. ," .j , /""'<" ;, \~~, , IN WI1NESS WHEREOF, the parties hereto have made and executed this Agreement on the date and year first above written. SSOCIATES, INC. WITNESS By:UW/fiA ~~ . Countersigned: CITY OF CLEARWATER Rita Garvey Mayor-Commissioner By: Michael J. Wright City Manager Approved as to form and correctness: Attest: M.A. Galbraith, Jr. City Attorney Cynthia E. Goudeau City Clerk 11/26/91 - 7 - @VJJiO t,: .' \!, J' :~ f ;f-,; ATTACHMENT A STATEMENT ON A DRUG FREE WORKPlACE/ SWORN 5rATEMENT - PUBUC EN'llTY CRIMES (PREVIOUSLY SUBMITTED) :: -ON FILE WITH CITY- 11/26/91 - 8 - , "~'.: " ,:,.1;, - ,... 'h'.il *....4l...;., ,/~ I f } , ! I , '. . . ' .', ,', " . ' ., ,.'. . " , .' , ',' ", , CITY OF CLEARWATER STORMWATER AND WATERSHED MANAGEMENT MASTER PlAN SECIlON A BASE DATA An objective of the Base Data task will be to assimilate available existing information which may be used to compile the data required for submittal to the U.S. Environmental Protection Agency (EP A) under the NPDES municipal permitting (Section B) and industrial permitting (Section C) tasks. No new research will be undertaken except as may be required to meet NPDES requirements and where it may be demonstrated to the City that information is not otherwise available and is a Federal requirement. The anticipated level of effort for each data collection task (e.g., number of structures to be located, number of outfalls to be sampled, etc.) is estimated in the Preliminary Estimate of Time and Effort included as Exhibit A 1. INFORMATION COLLECI10N AND MANAGEMENT Upon receipt of written notice to proceed from the City, the Consultant will proceed with Task 1. LA. Work Program Coordination - Coordinate the City work program with relevant Federal, State and local regulatory agencies; undertake and begin conducting the Project as described in the Agreement, supplying the necessary personnel, essential equipment, and facilities to accomplish the objectives stated therein. LB. Project Coordination Meeting - Designate in writing to the City, the Project Manager and those persons who will supervise and coordinate the essential portions of the project. The Consultant will also designate a project liaison 11/26/91 A-l \9V~A) I' '. ' .,',...',,', " , '." , ',. " , , :. ".' ',',,',.. ' officer to coordinate significant project actions with the City. Once these key personnel are designated by the Consultant, the Consultant will schedule an initial joint coordination meeting with the City. 1" ' " ';,. I.C. Uterature Search - Perform a literature search to review and assimilate available information pertinent to the project area. This will 'include but not be limited to, a review of the following information available from the City, Pinellas County, the Southwest Florida Water Management District (SWFWMD), the Florida Department of Environmental Regulation (DER), the Florida Department of Transportation (FDOT), the U.S. Army Corps of Engineers (COE), the U.S. Geological Survey (USGS), the U.S. Department of Agriculture Soil Conservation Service (SCS), and the Tampa Bay Regional Planning Council (TBRPC). I.C.1. Existing reports relative to the study area. I. C.2. Hydrologic, meteorological, and tidal records. I.C.3. City Storrnwater Atlas Sheets I.CA. Existing drainage and storrnwater management systems within the study area on file. I.C.6. Documentation of rainfall volume and duration data. The NPDES permit application process required documentation of the annual median or average rainfall event in the City to determine appropriate storm events for sampling. I.C.S. Aerial photography of the study area. 11/26/91 A-2 ;:~'" .':;G>~~'~~~~~~,"~~.~.i.i.t';;l~,~,'. (:"(1:--".\ ':\'f~5,,~.x...~.:..~_, . I " ..,':. ' - ..:..... '" ',_,' .'...' , ," \:'" . . j' . ' , . .r 1.. ~4!'J'."'" . . I.C.7. Present and projected land use wifhin the study area including the land use elements of the City of CleaIWater Comprehensive Plan, and major developments which have been approved by the City. Data regarding proposed DRI's, PUD's and other large scale or significant impact projects will be requ~s!ed from the City, Pinellas County, TBRPC, etc. I.C.8. Drainage maps for City, County and State roads within the City. I.C.9. Rules and laws related to stormwater and flood plain management (local, regional, state, and federal) pertinent to the project area. 1.C.10. Water quality (existing data sources to include USGS, FDER, SWFWMD, Pinellas County) I.C.1I. Stream conditions (e.g., bank erosion and hardening, sediment contamination etc.) 1. C.12. Watershed characteristics ( e.g., SCS soils types, impervious surface area etc.) In addition, interviews will be conducted \vith appropriate Public Works Department personnel to determine availability of maintenance staff and equipment, frequency of maintenance work, etc. 1.0. Field Work - The City of Cleanvater Stormwater Atlas sheets will be reviewed and evaluated. Major cbannel/outfalls will be field investigated and existing drainage and stormwater management systems not indicated on the Stormwater Atlas sheets will be identified. This work will not result in a formal update or revision of the City's Atlas sheets. }]/26/91 A-3 (0 1/ JS~) ":. ~ , "" i "." " '" " " . I ). .~ . '" . '~ t , . ' .... '. ' .' . '. .' . ~' ' ~'," ; , ," , . . J' ","'--, !: The field level familiarization will point out specific problem areas and also note other pertinent factors such as areas subject to sedimentation, high velocity reaches, environmentally sensitive areas, and features affecting modeling. A GIS EHYDRO coverage will be prepared showing major drainage conveyance routes, structures and outfall locations. I.E. Land Use Inventory - Inventory existing and proposed land use records from the City of Clearwater land use plan for use in developing input data for the municipal NPDES permit application. LF. Survey and Topographic Base Data - Maximum use will be made of existing data found in studies made for the City and for Pinellas County. Maximum use will also be made of City staff, as available, to support base data collection. I.F.1. Topography - Reproducible aerial topographic maps (scale: 1" =200' with l' contours) will be procured by the City from SWFWMD for the entire basin. If SWFWMD topographic data is available in GIS format, an integrated layer for topography will be included in GIS data files. " f \ I.F.2. Crossing Structures - Existing As Built plans for bridge and culvert crossings on the major channels will be obtained, where available, and pertinent information (invert elevations, low chord elevations, overtopping elevations at road crossings, pile size and spacing, and opening dimensions) will be entered into the GIS/ESTRUC Coverage. I.F.3. Outfall Structures - Details of major outfall structures will be taken from existing plans obtained from the City, Pinellas 11/26/91 A-4 ::,,":;;fit:,\:i'~}\:~:'ftf:'i~. :,:...~..: '.~i"l,,.;<,., ' ';J. " f), f.: ,\ ~! 0, ~\~"!>' , ',t~ t~~,~.~ ~', . .. County, DOT, etc. Such details will include structure dimensions, elevations of the flow line and any bleed down device, existing surface elevation, and elevation of the top of bank; this data will be entered into the GIS/ESTRUC Coverage. ..,: I.F.4. Water Bodies - A GIS Coverage (WATER) sh~~g major water bodies digitized from SWFWMD aerial topographic maps will be prepared. This will be a polygon coverage showing areas that appear to be significantly wet based on tbe aerial photography (wetlands, streams, lakes, etc.) I.F.5. GIS Data Base - GIS coverage will be developed containing data developed under Tasks I.C.7., I.C.l0., lD., I.E., I.F.1., I.F.2., LF.3., and I.FA. of this Section. 11/26/91 A-5 ceV.6~) . '., , ,. L . , . '. " ' " ...,,', .' ... . . _ . . . . , ATTACHMENT B - SCOPE OF SERVICES QENERAL This Scope of Services which was developed jointly by the Consultant and City of Clearwater staff with the mutual goal of responding to the U .5. Environmental' Protection Agency (EP A) NPDES municipal stormwater permitting requireInents. The Scope of Services is broken into sections as follows: A. Base Data Collection of information necessary for development of U.S. Environmental Protection Agency - NPDES stormwater permit applications for the City of Cleanvater municipal stonnwater system and designated City industrial facilities. Existing information will be used wherever possible and available. New research to support the development of required NPDES application will only be .undertalcen where it may be demonstrated to the City that such work is necessary and not otherwise available through existing data. B. Municipal NPDES Permit Application Meet the requirements of the U.S. Environmental Protection Agency nonpointsource NPDES program through completion and submittal of Parts I and n of the stormwater nonpoint source pollution discharge elimination system permit application for the City of Clearwater municipal stormwater system. j, ( C. Industrial NPDES Permit Application Component Meet the requirements of the U.S. Environmental Protection Agencynonpointsource NPDES program through preparation of individual Industrial nonpoint source pollution discharge elimination permit applications for selected City of Clearwater industrial facilities. 11/26/91 -1- .) ( ~ \ . D. Coordination - Municipalities/Regulatory Agencies It will be critical to the success of the NPDES project to adequately coordinate activities with Pinellas County, the Cities of Dunedin, Safety Harbor, Largo, Belleair and Belleair Beach, as well 'as regulatory agencies such as the ~n~ronmental Protection Agency (EP A) and the Florida Department of Environmental Regulation (FDER). The Consultant will assist the City staff through meetings, coordination, technical research and presentations. E. National Flood Insurance Program Application Compliance with the National Flood Insurance Program, Flood Damage Reduction Requirements for those areas of the City that are considered repetitive loss properties. These properties include 18 locations within the City of Clearwater that have been damaged more than one time since 1978. F. Project Services At the option of the City Commission, services will consist of preparation of Stormwater and Ecosystem Management Master Plans, construction documents and regulatory permits for watersheds or basins selected by the City or other stormwater management/ ecological consulting services. The exact scope of services and estimate of fees for professional services will be negotiated at the time when the City is prepared to authorize the work. It is mutually understood that the schedules for fees and charges may need to be revised and/or updated at the time these services hare negotiated. 11/26/91 -2- C2 Y.€fiJ ~, , . :' '. ". , .' .' .', '. .." " ". . ' .. . . . '. -,' I.' , . I . , . " , '" CITY OF CLEARWATER STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN SECTION B MUNICIPAL NPDES PERMIT APPUCATION I. PART I NPDES PERMIT APPLICATION 11/26/91 In 1972 the U. S. Congress amended the Clean Water Act to prohibit point source discharge of pollutants to waters of the United States. These discharges are regulated by the U. S. Environmental Protection Agency (EPA) under the National Pollutant Discharge Elimination System (NPDES) permitting program. The initial goal of the NPDES Program was to reduce pollutant loading in municipal sewage and industrial process wastewater. The Water Quality Act of 1987, also known as the Clean Water Act of 1987, added Section 402(p) which required that the EPA establish regulations governing NPDES permit application requirements for stormwater discharges. On November 16, 1990, final NPDES permitting application requirements for industries as well as certain municipalities were published in the Federal Register (Vol. 44, No. 22). Generally, municipal permits (a two-part application) are required for urban areas with populations in excess of 100,000 (1980 census). The Part I application is a background assessment of the City of Clearwater (City) using predominately existing information and information collected under Section A Base Data. This information establishes technical, legal, management, and financial "baseline" data for the Part II application Work Plan. LA General Information and Legal Authority The Consultant will coordinate with the City Attorney, Public Works Department, and other appropriate personnel to document: B-1 - . . . " . '. ' .' . \' , i' " .., .,' '. '., , . ! , Il('e~, t.'.; ~ \ . General informatioll regarding the City required for the Part I application. · Those laws that provide legal authority to the City to enact ordinances, require permits, or monitor activities that mandate control of stormwater discharges by various types of sources. This task will include the establishment of a coordination plan with Pinellas County for their County-wide NPDES permit. Technical tasks will be coordinated with GIS data management considerations for the NPDES. lB. Source Identification The Consultant will identify and document background data necessary for the development of a comprehensive stonnwater pollution management program and a NPDES permit application. This background information is required for the Part I NPDES permit application and also supports the technical studies that need to be completed in order to prepare the final management plan for the Part II NPDES application. Specific items to be gathered, assessed, and documented include: · Outfall locations Identification of knoWn storm sewer outfalls that discharge into waters of the United States (existing outfall location maps may be used). · Drainage Boundaries Estimate of the outer perimeter and area of drainage for each major outfall. ~ 11/26/91 B-2 @ \fer.) " -~: .. i " '. , '.. .' ',' "'/ ...., ...' ':: '..... .'. .'~ ".',' " ,'. , . '.',' " ('~"" "l · Land Use Data Identification of land use activities within the drainage basin of each major outfall, with estimates of population densities per land use and projected growth (year 2000) areas. An average runoff coefficient will be provided for each land use. . Industry Locations I I Identification of industrial activities by Standard Industrial Classification (SIC) codes. . Waste Disposal Facilities I',;' ,. ,', i' I' Ie I I Location and description of municipal landfills (operating or dosed) and waste treatment facilities, including hazardous waste sites. -\.. ' . Existing NPDES Discharges .~ Location of known discharges to the storm sewer system that have been issued an NPDES permit. . Stormwater Controls ~ ." Location of major structural stormwater /nonpoint source pollution controls for stormwater discharges. , ~' 11/26/91 B-3 , , . ' " . ", . ,. .'.' . . '.),' :', ~ ,... .,',.... ' , '. " '. , . , " , ".', ," " 1.1, d / . \ · Open Space Location of publicly owned parks, recreational areas and other open areas. I.C. Discharge Characterization The Consultant will gather and present background information on the stormwater discharge characteristics of tbe City's stormwater system, as well as conditions in, and potential impacts to, downstream water bodies. Specific items to be addressed include the following: I.C.l. Rainfall Information Monthly mean and average information. I.C.2. Discharge Information Existing quantitative data for volume and quality of storm discharges, summarized from existing drainage studies. Include, where readily available, water quality sampling information, including procedures and methods. lC.3. Receiving Water Information Summarize existing water quality information' on waters that receive City storm discharges. The following data sources will be used for this analysis: . Section 305 (b) Reports Section 304 (1) Reports and supporting information Section 319 (a) Report for the State of Florida . . 11/26/91 B-4 C9v~R) '.' t .. .,. '! ~. " ' . . ' ' ' ., ~ : I . '~, ' , . . ' _ . - , ' :-.. . ,"f-, ,,'f.... I , . Section 314 (a) Reports · Section 320 Estllary Program information · Available water quality reports provided by the City, Pinellas County, SWFWMD or FDER I.C.4. Field Screening The Consultant will coordinate with Pinellas County staff and the City of Clearwater to develop the field screening program for the City of Clearwater which will: Utilize, City wide grid system (1/4 mile square grid cells) to define candidate grid cells. Use land use information, e.g., heavily urbanized areas suspected of illegal discharges, to select final screening points. Select 250 screening points. Each screening point will be visually observed during non-storm conditions. If flow is observed, two grab samples shall be collected in a 24 hour period and evaluated for: · flow rate color odor turbidity oil sheen or surface scum I i i I I I i I i I i~ , t Provide a narrative description of the above for both samples. Also, develop field analytical data for: . pH total chlorine total copper total phenol 11/26/91 B-5 . ',.' ., , , ' , ' , " . , ,I ,~ . ' .' . . ..' , :. , '., ,( (' .. surfactants The Consultant will coordinate with City and Pinellas County staff who will perform actual sampling and use results of field screening program to support the Part I application. I.D.' Characterization Plan Prepare a plan for storm discharge characterization, including the selection of 10 discharge points for storm event sampling. Prepare narrative for Characterization Plan. I.E. Management Program Prepare a narrative of the City's existing management programs for storm pollution control. Include narrative sections describing: . structural and non-structural controls operation and maintenance measures floodplain management program wetland protection program land development regulations emergency jspill response programs Florida DER and SWFWMD storm pollution control regulations/programs currently being implemented in Clearwater. any programs/measures directed toward illicit connection detection and management. . . . . . . . I.F. Financial Review 11/26/91 B.6 <9VJr~) iJ;'. . '. . .,.." , " ,"", . '. j ." " " ,~ " .' , ' . t.." '<, 'f. {" I The Consultant will review the City's existing financial abilities (e.g., the current Stormwater Utility) to determine whether it has adequate capacity to finance the final City stormwater management program. Activities will include: · Identify current financial resources of the City to fund -stormwater NPDES implementation tasks, including current funding levels, municipal budget overview. · Identify funding requirements for preparation of the Part n application and for long-term ability to support more intensive water management responsibilities. · Search for other funding sources such as the Southwest Florida Water Management District. I.G. Preparation of NPDES Part I Application Part I NPDES application materials will be prepared according to EP A content and format requirements. t I I, · Data Mapping Information developed in Task I.B. will be input to the GIS data management system as separate overlays. This data will then be mapped for Part II application purposes, on either 7.5 minute USGS topographic maps or other appropriate base map approved by EP A. . Permit Application Narratives 11/26/91 B-7 '.~j.:ii.~,l';:tt;';'i~,~~ ~)' 1, ,'.;. l~,I:I~~i,.~v:,.~" ~;:.Jtl.r :M-.--).,i".\,:...,._' ,. . .' . '....' ,.' , . j . " " ' , . "" ' , , Develop a draft report that summarized necessary Part II application information for City review. Incorporate review comments, if necessary, and prepare final application/report for City submittal to EPA by May 18, 1992. lH. Part n Work Plan Following the completion of the preparation of the Part I NPDES Permit Application, the work plan for the preparation of the Part n application will be refined, as necessary by the Consultant to incorporate new information developed or identified through the Part I application process. This work plan will be based on the preliminary work pian presented below, along with an evaluation of the results, conclusions and policy decisions made during the Part I application process. ll. PART IT NPDES PERMIT APPUCATION The Part n application will supplement and build upon the information submitted in Part I 'and will require comprehensive water quality sampling and testing. The final objective of the Part IT application is to establish a comprehensive stormwater management program for the City of Clearwater. The Consultant will not proceed with Part II NPDES permit application preparation and related services without written authorization by the City. II.A. General and Legal Activities The Consultant will coordinate with City staff and the City Attorney's office to develop a narrative report containing the following: Roles and responsibilities of the City during the ensuing permit compliance period. 11/26/91 B-8 (gVI5R) . ' I .' ~ ,'. .' , ~ , ' .' . . I .' ' , . , .. .,,' .', . : . ," , . " to,' ," '. .. , . I . :;. 11/26/9] ./'-.' , i ". · Legal framework and options for the various management plan al ternatives, including; industrial site activities and storm discharges, illicit discharges, spills or other non-storm discharges, co-applicant agreements with Pinellas County, enforcement provisions, inspection or rnonitoring/sUlveillance activities. · Identify recommended steps to exercise legal authority to control discharges. D.B. Source Identification " '. · Outfall locations Identify and map any new outfall locations identified subsequent to the preparation of the Part I application. Include with GIS map overlay developed for Task I.E. · Industrial Discharge Data Develop an inventory of industrial storm dischargers by watershed, including SIC codes. Use the overlay map developed for Task lB. updated with any industrial stormwater NPDES permit application information that can be obtained from EP A. TI. C_ Discbarge Characterization Data Gather information and conduct sampling as described below: II.C.1. Quantitative Data B-9 .:~~~ ~,:.~~.' ~J ':~;I' ~~IVfi;':;l(:oj'I.!; ~% :.t:.,.; .f:,,,,",,..,' .~~ -.;... .J, "" ~ ,_l' 'I.. .. ..: .\ . ! . . '., , ' ~ . ' I' , ,'. .. '. . . , . r. " ' Collect storm discharge samples for 3 events at 10 outfall locations (at least 30 days between sampling). Prepare a narrative description for the following for each sampling event: · date and storm duratiuil · rainfall amount · time from last rainfall \ i Analyze storm samples for: · organic pollutants, Table II of EP A Form 2F · toxic pollutants, Table III of EP A Form 2F · TSS, IDS, COD, BaS, Oil and Grease, Fecal Coliform, Fecal Strep., pH, TKN, NOiN03, dissolved phosphorous, Total ammonia plus organic nitrogen, Total P. n.C.2. Pollutant Loading Analysis 11/26/91 Prepare estimates for annual pollutant load of cumulative discharges to Water of U. S. from City outfalls defined in I. B. and II. B. Also, estimate event mean concentration of this cumulative discharge for BOD, COD, TSS, IDS, Total N, Total ammonia plus nitrogen, Total P, dissolved P, CD, CD, PB, and ZN. The technical approach to be used for the pollutant loading analysis is a spreadsheet methodology that uses information contained in GIS overlays for each selected watershed. These GIS overlays (e.g., land use) have technical information associated with them (e.g., land use types, loading factors, etc.) that is stored in the GIS database. This information can be manipulated, using database management ,techniques available for the GIS system to, for example, summarize the acreage of various land use types within a B-IO (9v,ER) '.. " . .'. ' '.' . . "."'. " . 1 " ,': " .' . " , .... " ' ,,!..; ,I. , ',j' ... ~, specified geographical area or drainage basin. The GIS database management system then also allows for calculations to be made that assign a specified pollutant load to a data parameter (for example, land use) and then summarized this data parameter's information - for example total pollutant loads for land use in a watershed. This approach is used for pollutant types described herein. In this way, environmental impacts can be identified graphically (within a watershed) using the GIS system; such as: . Runoff nutrient loadings based on land use categories Loss or degradation of wetlands and other natural systems. Use of berbicides, pesticides, and fertilizers. Disposal of automotive and yard wastes. Illicit discharges into sewers. . . . In a similar matter, the following nonstructural pollution management practices can also be evaluated: Maintenance of ditches and retention ponds. Preservation and conservation of natural systems. Upland buffers. Natural control vs. use of herbicides and pesticides. Urban pond and wetland maintenance and mitigation. Erosion control. Reclaimed water use. Hazardous wastes management. This task includes the development of coverages for an ARC/INFO Geographic Information System (GIS). These 11/26/91 8-11 :"':~~;\~r ~...j;~;.1.\'\..; .':':'i1:\' ,':t.'.:!:"" " I I I I , .'. '. . . '. . ".' . ,'.. " .'.' , '. . " I' . . 11/26/91 -:1 coverages will be developed for ecosystems information. Where possible, existing sources of electronic media will be used for the information to be input to the ecosystems GIS coverages. The Coverages will include the following data: · Points of illicit discharge into the storm drainage system (including contaminated groundwater seepage). · Wastewater treatment and disposal methods, including areas of septic tanks use (existing and projected). · Historic and current landfill areas and conditions (including known and/or documented contamination of surface and groundwa ters). · Point sources of pollution, including wastewater treatment facilities, industrial discharges, and other tldry weather sources"4 · Nonpoint sources of pollution, including land use nonpoint source loads. · Watershed chemical usage, including fertilizers, pesticides, herbicides, etc. on a land use basis, or on a site activity basis. Watershed ecological impacts will be identified by locating point and nonpoint source impacts throughout the watershed, using available information concerning documented pollution discharges resulting from the identified ecological impact categories. B-12 ~veR) f~~ . .' ' ,: .' . '; ,,: ",' . . " . -" ',',,'.', .', . ' , ' ~\ '. t~~"~ \ ~ The GIS overlay system will be used to define ecological impact summaries for watersheds within the City. This is essentially the accumulated total of stormwater or nonpoint source pollution impacts on a watershed basis. Watershed nonpoint source loadings will be identified for selected ecosystem proble~ points throughout each selected watershed. Total pollutant loading coverages to these ecosystem problem points will be overlayed, calculated and documented for use by the City in developing future Watershed Management Plans and for submission to EPA. II.C.3. Seasonal Pollutant Estimates Develop a schedule to provide estimates of seasonal pollutant loads and event mean concentrations for any constituent detected in sampling conducted for Task II.C.I. This task is for the development of the schedule only, no additional sampling or analysis is budgeted. ILCA. Monitoring Program I, Develop as-year sarnpling and monitoring program, including the identification of outfall locations, sampling and analY..sis protocols, and narrative justification. IJ.D. Develop NPDES Stormwater Management Program Coordinate with City of Clearwater staff to identify proposed city wide comprehensive stormwater management master planning programs and activities to be conducted by the City prior to or during the five year permit period. Augment these programs/activities with those required by EP A regulations as developed in the following sub-tasks (budgeted effort does not It/26/91 B-13 , " , ',' ." . :'" ' .'. .'. ~ . . r , .. " , '~ ..', , ',' ., j' '. ' t :..' /'" ( include the. actual development of master plans, ordinances or ordinance language): 11.D.1. Commercial and Residential Area Controls Identify measures and programs as described- below for commercial and residential areas: a. maintenance activities and schedules for structural controls b. planning procedures for new development, including construction site runoff c. public roadway storm pollution control plan d. flood control program coordinatio~ including retrofit opportunities e. management and monitoring plan for storm pollution ~t mu.nicipal waste facilities, including inspection schedules f. pesticide, herbicide and fertilizer management program 11.0.2. lllicit Discharge Management Program Prepare a program and schedule to detect and remove illicit discharges and improper disposal of pollutants in storm sewer system. Include the following provisions: 11/26/91 B-14 @V&R) " ,,' . #' . . , , .. ' ", .', ' ,,", ~' I, .,: ' '.. . , " ;'. , . , ' ' . . , .' (, "0, I" ", a. sources to be covered under this program (reflect EPA regulations) b. screening procedures and locations c. detailed pipe inspections for identified illicif .connection areas, including areas to be so tested d. spill prevention and emergency response program e. public involvement and reporting program f. educational program for used oil and toxies disposal n.D.3. Industrial and Municipal Waste Disposal Program Develop a storm pollution control program for municipal waste disposal areas and industrial discharges subject to SARA Title III Section 313 provisions. Identify inspection priorities and procedures, and a city wide management program. Also, develop an industrial stormwater discharge monitoring program. ILDA. Construction Site Program Develop a program, or incorporate existing City and SWFWMD programs for construction site storm pollution (erosion and sedimentation) control. Identify site planning provisions, BMP requirements, inspection program, enforcement program, and educational and training measures. 11/26/91 B-15 ,. .' ": ' . " , ~. ., .... " " ' , , ~1if.r" _ . .':':'.. ". ..., "'-; , ,.'. '... ,: ,','~, .', "" :'." ,',-:".', ',- "'" ,.....",'.,...':..,". . . - ", .) .,.. "',' ' , ,....,', ". .,..... "/.. i~ ,r i II.E. Assessment. of Controls Identify tile anticipated reduction in existing condition stormwater pollution loads (developed in Task II.C.2.) that can be expected to occur by implementing the Management Program developed in Task ~. D. of this Section. n.F. Financial PIClIl Based upon funding required to implement tbe Part II management plan, the Consultant will identify a financial strategy which will be required to support the overall rnanagement plan on an annual basis for the five year permit program. Funding sources will be identified. Select feasible financing mechanisms for the City's selected Part 2 Stormwater Management Plan. IlO. Preparation ()f NPDES Part n Application The Consultant will prepare Part n NPDES permit application which will include the l'reparation of narrative information that must be provided in the Part II NPDES application. In addition, identify and define programs and commitments necessary to implement the Part 2 Management Plan. 11}26/91 8-16 (9. viER) -, " ,L t,. " f r , ATTACB1\1ENT C - COMPENSATION ':1 i '. .1 . t- i " ',! j . . J . . ',',. .' ' , " ':,;. :.'. . "", ',' . . , ,; . ~, . ". . .' " . , i , 1#'..' , ATTACHMENT C - COMPENSATION I. METHOD OF COMPENSATION A. Time charges - The CITY agrees to compensate the ENGINEER/CONSULTANT for the professional services called for under Attachment B to this Agreement by the hours worked and the~attached fee schedule as outlined in Table 1. Estimated costs for each of the work items follow in Exhibit A. It is estimated that the cost for some work items may be less or greater than the estimate as long as the upset limit total includirlg reimbursable costs shown for the entire work effort is not exceeded. B. Additional Services - services authorized by the CITY other than those specifically listed in the Scope of Services shall be considered additional services for which the CITY shall compensate the ENGINEER/CONSULTANT as provided for herein. Additional services shall include revisions to work previously performed that are required because of a change in the data or criteria furnished to the ENGINEER/CONSULTANT, or a change in the scope or concept of the project initiated by the CITY, and/or services that are required by changes in the requirements of public agencies, after work under this Agreement has commenced. ~ ~ C. out-of-Pocket (Reimbursable Expenses) - The CITY shall reimburse the ENGINEER/CONSULTANT for all out-of-pocket expenses directly chargeable to the services provided at the actual cost incurred. Such charges shall be itemized and included in the monthly invoices and shall be submitted and paid as provided for such invoices. Typical reimbursable expenses include long distance phone charges, meals and travel expenses when traveling outside the Tampa Bay area on the CITY's behalf, computer time charges, and identifiable reproduction costs. ~ 1 II. INVOICING PROCEDURE A. The ENGINEER/CONSULTANT shall submit invoices and progress reports to the CITY for work accomplished during each calendar month; the amount of each monthly invoice shall be based on time chargesjout-of-pocket expenses for the work accomplished during the invoicing period. Such invoices shall be submitted by the ENGINEER/CONSULTANT as soon as possible after the end of the month in which the work was accomplished and shall be due and payable by the CITY within thirty (30) days. 11/26/91 C-l ~" ,;RJ " '" , . , , ' ' , , : ' -. , '. ~ " .' I ... ,- " ' . . ' :<1 (~ , III. MISCELLANEOUS A. Fee Renegotiation If the ENGINEER/CONSULTANT's services continue beyond 24 months frOlll the date of this Agreement I the fees contained in Exhibit 1 of this Attachment shall be subjec~ to renegotiation; any change in such fees shall apply only to the unfinished service as of the effective date of such change. B. Regulatory constraints - The CITY understands and agrees that should the CITY direct the ENGINEER/CONSULTANT to perform a portion of the work prior to receiving the necessary approval from the applicable regulatory agency, and regulatory agency approvals, when granted, require changes to said work, such changes shall :be considered as "Additional Services" and the ENGINEER/CONSULTANT will be cOEpensated for the "Additional Services" in accordance with Paragraph I.B above. c. Rules, Regulations, Ordinances - The CITY understands and agrees that the work outlined in section I of Attachment a, Basic Services, and the fees out1ined in section I of Attachment C, Compensation, are based on the ENGINEER/CONSULTANT's performing the services in accordance with the existing local, County, state, and Federal rules, regulations and ordinance in effect at the time of execution of this Agreement and that should any changes to such rules, regulations and ordinance be made, the ENGINEER/CONSULTANT will be compensated for any "Additional Services" necessitated by such changes in accordance with Paragraph I.B above. " r 11/26/91 C-2 ..~ .: ~ .... ""C.:: ........~:... .: ... . .. .... .. . . -" . '" , .' , , " . '. ' ',,' . .' " '. ,,'. ," ':" ' " . , ,'. '. ' ',. " " '. ."" " CITY OF ClEARWATER SIORMWATER AND WATERSHED MANAGEMENT MASTER PlAN SECIlON C INDUS1RIAL NPDES PERMIT APPLICATION COMPONENT I. INDIVIDUAL INDUSTRIAL NPDES PERMIT APPUCATION As described in Section B, the final National Pollutant Discharge Elimination System (NPDES) permitting program (Federal Register Volume 44, No. 22) also requires Individual Industrial permits for certain industrial facilities operated by Municipalities. It appears, at this time, that City facilities requiring individual permits will include: East Wastewater Treatment Plant Northeast Wastewater Treatment Plant · Marshall Street Wastewater Treatment Plant Solid Waste Transfer Station Vehicle Maintenance Facility Airport (if required) Solid Waste Management Facility (adjacent to Marshall Street WWTP) Public Works Materials Storage/Handling Facility . loA Site Inspection and Coordination Meeting The Consultant will meet with City personnel to gather necessary facility information required for the permit application package. This information includes site mapping and related characteristics data, as well as existing information concerning materials use, management, and disposal at the 11/26/91 C-l (QV E R) . ..' " ' , -l " . '. . .', ' " ..... ' '. ..' . , . II' '. " " "",".. ('- , , facility. This meeting will include a site inspection to identify storrn drainage characteristics and site areas and/or outfalIs. I.B. Agency Coordination Meeting It is proposed that the final sampling plan for a facility (including any grouping of similar outfalls that is relevant and appropriate) be identified to BPA for review and approval. Any additional specific considerations for a facility, as they relate to tile development of a permit application according to the EP A regulations, also would be identified as part of this task. A meeting with the agency to review this inforrnation will be requested. Le. Field Sampling Individual applications for stormwater NPDES permits require that a field sample of storm discharge from.a facility (and from all outfalls of a facility unless grouping of similar outfalls is appropriate) be submitted with the application package. I r ! I I ! I The Consultant proposes the use of analytical test kits, which include specific sampling and handling information designed for each site. With this approach, City personnel will sample stormwater flows using EP A-approved bottles, preservatives, and QA procedures, to ensure the proper and consistent timing, collection, storage, and holding time for each analysis. The analytical test kit approach for NPDES permit application sampling involves the following subtasks: . Selection of representative outfalls for field sampling. 11/26/91 C-2 .' '. ,;' ... '.' " '... " ,..... .'P<"< u:,;' <. :. .'.., < '~"; ..,..,,: . .'. ' . ' :, ' ". '. ' . , . . . , ,., " ' ~'. " . , 'I:" . .' . . . " ' . ,,' ( · Development ()f instructional materials (possibly including an instructional video tape) describing and illustrating the field sampling procedures for the particular facility, and including the specific sampling locations, along with the proper use of the sampling kits. · Training of City of Cleanvater personnel for sampling of storm events at each necess~ry facility. Delivery of a field sampling kit(s) with a description of specific sampling :proce<iures to the City. Storm event sampling by City personnel (according to specific instruction and guidelines included with the sampling kit), including completion of sampling forms and submission of detailed site photographs <lnd supplementary information. Delivery/shipment of completed samples by City personnel, in the sampling kit, to the selected analytical laboratory for analysis within required balding times. Rigorous evaluation of analyticallaboratary results by the Consultant including QA/QC and data consistency check. LD. Non-Stormwater DisclIarge Certification EP A regulations requ.ire that a facility owner certify that there are no non- stormwater discha.rges to a facility's starnI drainage system. The Consultant proposes to use a field inspection during non-storm conditions to identify whether any discharge is occurring in or through the facilit)?s storm drainage system. This independent inspection can then be augmented by a documented reinspection program by City facility personnel over a long enough period of 11/26/91 C-3 \9 ve R ) , . , " · '.. " ~ I , -.. , ". '. . ~. . '., . .' .... " ...... to: . . 'I.: . ,'-'~. ".,'.." " ,', ,::' "',',":"."":"",'~' ,.' ',' ",.' "::""'.':' ,,', ',', ,.,'" " " , ""....,,',', ',"',:, , ; , " . ' ,",' . . l ':"'. '. "', : ' ( ",' . ," '.' \, " , . ' , , ,#,.", ' ,,' '.' ,: t-'" t \ time to allow for the necessary certification to be provided to the regulatory agency . The field inspection and thorough review of a facility's operations and storm drainage mapping may identify a need to conduct more rigorous smoke or dye testing. The Consultant Team can then develop a practical testing program for specific applications as necessary. I.E. Permit Application Preparation ~ )i \l ~ Information gathered and developed through the previous tasks will be synthesized into a draft permit application document for review and approval by City staff prior to submission to EP A. The Consultant will provide documentation (including backup files) for the application package. l ^ I.F. Agency Interaction This task includes coordination with EP A Regional IV (Atlanta) personnel to discuss the permit application package and respond to any questions or concerns. Additional support needs, including negotiation of eventual permit conditions and/or limitations, will also be provided by the Consultant. IG_ Control Alternatives Based on the sampling results and the interpretation of facility information, a practical and cost-effective management strategy, including specific control alternatives, can be developed to satisfy both the city's needs and EP A requirements. A control alternatives document will be developed that identifies the types of practical and cost-effective measures that are applicable to the various facilities. 11/26/91 C-4 -^ " I g 8 0 g 8 0 . . . . . -' ... 0- 0- N - C - ... '" ~ '" - ... '" '" .... a - .. .. .. . - - - ... 0 ., CD .- .. N - - ::l .- - - .n - 0 g 0 0 88 a 0 0 0 .. . . . . . . .. N 0- ~ N .... ., .. ~ - .., "" & .010 .. ~ 4t' . "" -... .. .. .. - . . .. . OJ - - .... 0 N'" .. .. .. N - -- .. - - .. .. ': - .. .. .n 0 C 0 N NN .. ! N N <0 <01 aD- ., - N . Z ~ W . '" ... ... 10 Cl co UrI N ., -' '" - N 00 U ... - '" - - .. :a N '" ., - U lit N ..J an .. .. . .,. CI . lit N ... a ...., .. a ..0 ao an .Z -- ViI .,. ... ... a- . '" N '" -- . . . a_ .. 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'" WO&.I - II < <:) "" CIl :c J a: '" Cl 0 0 c- - X ex :z: - u .... :r - 0- .. << 4( :> 0 < at 0 U -- " 8 u ..J DC Cl :z < ..J 0&.1 00 C) II :;) "" X 0- W - -, -- ~ .. u :z: c :c u CII - U 0 CI> c:l -c .. ~ ... - w w ... < .... ex: :;)::> .... .. 0 a: 0 a: lit .... at X CIl a... VI '" l<.:J .. % .. ::z:: .. 0 0 II .. " .. ... - .. .. u u .. .. w .... " .. III '" Co 0 Co w .... ,<:, ::.:.. i- .' '. ... .' .... >' .' '.. . ..... .;';' ." "':'.', ....., " .'. '.' ....' ::":_~"'".,.'.~ h ,. . . c'.., " TABLEt FEE SCHEDULE J ob Classification Principal Water Resources/Environmental Science Director Senior Project Manager Project Manager Senior Engineer Project Engineer Designer Technician Drafter Senior Environmental Scientist Environmental Scientist Survey Manager Land Surveyor Survey Technician GIS/CADD Technician Survey Crew (3 Man) Sr. Planner Planner Construction Manager Field Representative \-Vord Processor 10/02/91 . .'w" .... "'.f ....".;" ..., . , 19YER) (' Rate ($/Hour) $110.00 97.00 9] .50 77.00 85.00 62.00 48.50 42.00 32.00 ....... ?- J:J ._J -6 ?- J ._.) 65.00 52.00 47.00 55.00 82.00 70.00 55.00 55.00 49.50 25.00 .,'~' .,~; ; :'f, I) , ' ". I .' ' ',',": '.. . ',' ,., .:, " .,' .' ..' ,., r (' ( CITY OF CLEARWATER STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN SECTION D COORDINATION - MUNICIPALITIES/REGULATORY AGENCIES An objective of this task will be to ensure that all work efforts are performed as efficiently and economically as possible by eliminating duplication of efforts performed by adjacent municipalities, and preparing documents, etc. in accordance with the latest guidelines from the reviewing agencies when it is in the best interest of the City to do so. I. MUNICIPALITIES Upon receIvIng direction from the City, the Consultant will meet with the appropriate representatives of Pinellas County and adjacent municipalities to discuss project objectives, approach and final product in order for all work efforts to be coordinated and free of duplication. It is anticipated that meetings/coordination with the Cities of Dunedin, Safety Harbor, Largo, Belleair and Belleair Beach, as well as PineIlas County will be required. n. REGUlATORY AGENCIES I ! i i i , I ~,:..' r I' I, Upon receIVIng direction from the Client, the Consultant will meet with representatives of EPA and FDER to discuss and negotiate for the most efficient final work product that is in the best interest of the Client. It is anticipated tbat travel to Atlant~ Georgia, and Tallahassee, Florida, will be necessary on several occasions. 11/26/91 D-l . ~I; , (~" /' ! Upon receiving direction from the Client, the Consultant will meet with, and present status reports to, groups such as the Clearwater Environmental Advisory Committee, and others as tlle budget will allow. In addition, it is anticipated that two presentations to the City Commission will be made. ,,. ,. ill. OTHER MEE1'INGS 11/26/91 D-2 lov~~) , . , ." '. \ ,,' . ' " " I " . "" :. '. ('"' r' CITY OF CLEARWATER STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN SECI10N E NATIONAL FLOOD INSURANCE PROGRAM APPLICATION The City desires to comply with the Flood Damage Reduction requirements of the National Flood Insurance Program by preparing an application addressing those areas of the City that are considered to contain Repetitive Loss properties. The Engineer has been provided with a list of 18 locations that have been damaged by flooding more than one time since 1978. This list will be the basis of the work outlined below. L RESEARCH/EVALUATION The Engineer will visit each of the 18 repetitive loss sites and discuss the prior damage with owners knowledgeable of the events. ' In addition, research will be conducted to deternline the recurrence interval of the storm that created the damage to determine if it exceed the 100 year event in order to determine which of the 18 sites (if any) need not be classified as Recurring Loss sites. n. APPUCA nON The Engineer will prepare an application outlining a program to reduce/eliminate the damage occurring at the Repetitive Loss sites. Parts of the application will explain the S'i,orrnwater Management Plan work effort, outlined in other sections of this AgreelEent, to show progress already being made in eliminating the Repetitive Loss damage. It is understood that structural solutions may not be available for all sites and that, in some cases, acquisition and/or relocation may be the only solution. 11/26/91 E-l , ': " -.: ... ~. " " '!',' j to ..... ......j ....." ~ (' I" t. I' Any follow on reports outlining further progress will be prepared by the Engineer under separate Agreement since it is outside the Scope of Services of this work element. .... " 11/26/91 E-2