12/11/1991
EAB
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ENVIRONMENTAL ADVISORY BOARD
DATE
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AGENDA
. CITY OF CLEARWATER
ENVIRONMENTAL ADVISORY COHMIT~~E
,?-
December 1~, 1991; 4:00PM
City Hall Annex DRC Conference Room B
I.
.
Routine Agenda
. . . . . . . . . .
. . .
. .(E.A. Committee)
.(E.A. Committee)
A.
Review Minutes for Approval
. . .
. .
B.
Consider Agenda Modifications .
. . .
c.
other Business of the Committee
. . .
.(E.A. committee)
.(E.A. committee)
. . .(C. Goudeau)
. . . (W. Jonson)
. . . (W. Jonson)
. (E.A. committee)
1.
2.
3.
4.
Update on Sunshine Regulations .
Resignation Acceptance . . . . .
Election of Officers (Exhibit A)
Recognition of new Officers.
II.
Public Works Agenda. . .
. . . . . . . . .
.
. . . (T. Mil.ler)
A. Organization changes . . . . . . . . . . . (T. Miller)
III. Subcommittee Reports
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A.
Organization Subcommittee Status. . .
. . .
(W. Jonson)
. (G. Davis)
B.
Wastewater Reuse Subcommittee status.
. . .
C. Watershed Mngmt. Subcommittee status. . . (c. DeBlaker)
IV. Old Business
A. Watershed Management Planning
1.
Summary of Public Works Actions.
. . .
(T. Miller)
a. Meeting with SWFWMDi Re: Funding
b. Meeting with pinellas County;
Re: Project Ranking for Funding
(Exhibit B,C,D,E)
c. NPDES Project Approval at city
commission Meeting
2. Summary of Commission Request for
Committee Action. . . . . . . . . . . . (W. Jonson)
3. Summary of Comprehensive Watershed. (Exhibit F,G)
Plan and NPDES Contract Differences. . (T. Miller)
4. Discussion........... .(E.A. Committee)
V. New Business (None Scheduled). . . . . . . .(E.A. Committee)
VI. Adjourn Meeting. . . . . . . . . . . . . . . . (Chairperson)
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Minutes
ENVIRONMENTAL ADVISORY COMMITTEE
November ~3, 1991
Kembers Present:
William C. Jonson, Peter Reuter, Edward
Mazur, Jr., will Perry, Charles
DeBlaker, Ann Garris,
Members Excused:
Mile Foley, Harold Hunt, Ann Donovan
Kembers Absent:
George Davis, III,
Also Present:
T. H. Miller, Assistant Director j
Environmental, Melissa silvers,
Volunteer Student, Frank'Blandford,
Realtor, and Viola Wasilewski, Recording
Secretary.
The meeting was called to order at 4: ~5 P. M. by Cha irrnan , Mr.
Jonson, in Conference Room B ~t the City Hall hnnex on November 13,
1991. No minutes available of October llleeting for review at
present.
Mr. Jonson stated that Ann Donovan will be replacing Sue Espey,
ho~ever, Ms. Donovan is presently out of town.
It was decided to proceed meeting with routine Public Works Agenda
until Nr. Perry's arrival to complete quorum.
Public Works Agenda
Mr. Miller introduced Melissa Silvers, a student of University of
South Florida, explaining that she was one of the students
recommended by Mayor Garvey to be represented on the committee as
ex officio member.
Mr. Miller discussed Watershed Management, stating that the City
was required to apply for a National Pollutant Discharge
Elimination System, (N"PDES) permit. Mr. Miller went into some
detail as to how the city and County are participating in this
progralll. There is a ranking process ~hereas the water bodies are
prioritized, and a brief description of this process was presented.
Mr. Miller requested the Advisory COlllmittee's input on this
process. A di~cussion ensued as to which organizations ~ould be
best suited to balance in assistance of valuation of water bodies.
Mr. Miller stated that he would like to get groups together as soon
as possible, limiting it to a maximum of 50. It was decided that
all Environmental Advisory Committee members ~ould like to attend
this meeting.
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Mr. Jonson stated that the ~s of committee is that they concur
with proposal to have group meeting with representatives from the
different organizations which have been listed, and the committee
will assist in identifying contact and assist in getting people to
that meeting. This was unanimously approved.
Mr. Miller presented the co~mittee with the information that the
city had a sludge farm property for sa~e to Hillsborough County
through the ELAP Program. Mr. Miller introduced Mr. Frank
Blandford, a broker representing the city of Clearwater in the
transact~on with Hillsborough County in purchasing this land.
Mr. Blandford gave a brief discussion on the property, giving
location and what is planned for the property by Hillsborough
county.
Mr. DeBlaker moved, second€.d by Mr. Reuter that "The Environmental
Advisory Committee support the sale of the Hillsborough County
property to the Hillsborough ELAPP program with the provision that
the deed restrict its use to this purpose only."
SubCommittee Reports
organiz~tional Sub-committee
Mr. DeBlaker lUoved, seconded by Mazur, "Adopt the recommendations
of the organizational sub-committee as amended by the full
committee (corrected copy attached)."
storm water sub-committee
Mr. DeBlaker summarized the two meetings of the sub-committee as
follows:
1. Watershed Management Plans are an extremely complex
technical subject.
2. The County plays a big part in this plan because of the
County enclaves.
3. Both the city and the County have NPDES requirements for
the same areas.
4. The County is approaching the issue with a "one step at a
time" implementations. The Allen's Creek study is the first
with 53 others to go. The city of Clearwater's Comprehensive
Plan calls for a unified approach for all areas within the
city within two years.
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Mr. Miller noted that the NPDES requires part one applications on
May 1S, 1992. He further stated that the city of Clearwater had
applied to the Anclote River Basin for funding to do the 11 basins
in Clearwater.
Additional sUb-committee information was provided in Mr. Hunt's
sub-committee notes.
Committee Consensus -
The Environmental Advisory Committee endorses the city staff
recommendation to proceed immediately with the FEMA and NPDES
studies because of the upcoming deadlines associated with these
programs'.., This endorsement in no way diminishments the comIni ttee
continued support for the watershed management elements of the
Comprehensive Plan.
Wastewater Reuse sub-committee
Reported that the sub-committee will be scheduling its first
meeting later in November.
OTHER BUSINESS
Mr. Jonson presented a list of Apparent Environmental Code
Discrepancies to the Committee. Mr. Miller reviewed the status of
the environmental enforcement program within his department. The
committee expressed interest in revisiting this issue after
implementation of the enforcement program.
Mr~ DeBlaker observed that the County has retained a consultant to
study consolidation of services within the County. This could lead
to a ballot issued in the Fall of 1992. One area of consolidation
could be the administration of environmental programs. .He
cautioned the committee to consider this potential impact in its
deliberations.
The next meeting was scheduled for December 11, 1991 at 4:00 PM.
Meeting was adjourned at 6:20 PM.
Respectfully submitted by Viola Wasilewski, Recording Secretary.
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ENVIRONMENTAL ADVISORY COMMITTEE
Meeting Date:
');~/j 1/"1;
Attendees:
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CITY QI:: CLEARWATER
Intel...epartmcnt Correspondence Sheet
TO: Kathy S. Rice, Deputy City Managc'r , ~
THRU: w.e. Saker,' Director, Public Works Department~f {;J,r:.
FROM: ~~r, 'Asst. Director of PW/Environmental
COPIES: Terry Finch, Environmental Program Supervisor
SUBJECT:
Comprehensive \Natershed Management Program
DATE:
November 22, 1991
The purpose of this memorandum is assist you in your review of the subject program. The following basis in
fact became the substantive rationale lIsed to determine the scope of the Comprehensive Storm Water and
Watershed Management Master Plan, being greater in scope and cost than the present NPDES Agenda Item
scheduled for Commission review on December 5, 1991: ~
1. The federal government has amended the Clean Water Act, 33 U. S. C. 1251 et seq. to require
operators of medium size, separate municipal storm water systems to submit to the USEPA, NPDES
Part I permit applications bV May 18, 1992 and NPDES Part II applications by May 17. 1993. Industrial
NPDES permit applications are 10 be submitted by October 1, 1992. The City of Clearwater has been
identified as an operator of a medium, separate storm sewer system, has industrial facilities. and is
therefore subject to the federal requirements.
2. The Part I application requires that existing water resource conditions be described for municipal and
commingled industrial storm sewer systems. The Part II application provides the basis for a
comprehensive nlanagement program that includes a planning process, public participation,
intergovernmental coordination, pollution reduction through source controls, practicable management
techniques, desig n & engineering, and ordinance controls based on Part I application data and
negotiated Part II approvals. (40C. F.R. 122 .26(d)(1 J(V)),
3. In February, 1991, The State of Florida amended State Water Policy under specific authority of the
State Comprehensive Plan (Chapter 1 87), the Florida Water Resources Act of 1972 (Chapter 373), and
the Florida Air and Water Pollution Act (Chapter 403) to provide quidance to local governments in the
development of storm water managenmnt programs and comprehensive watershed management plans
(F.A.C. Section 17-40.420(1)).
4. The City of Clearwa ter, in conjunction with Booker Creek Preservation, Inc, and the State of Florida,
entered into a joint stipulation agreement for settlement of administrative hearing issues for the East
Advanced Waste Water Treatment Plant on March 13, 1989. that required modification to the City
Comprehensive Plan and included the "systematic and timely preparation of watershed or waterbody
specific managernent plans for waterbodies vvithin the City," including "both water quality and flood
control considerations and recommended funding sources" (Stipulation Item 1I1D(1)(fl. Page 31, among
others requirements.
5. The City of Clearwater approved and published a Citywide Comprehensive Plan in May. 1989, that
included the aforementioned stipulation terms, as Comprehensive Goal #17 stating that "Discharges
of storm water shall be managed to provide flood protection for the citizens of the City of Clearwater
and to preserve, protect. and enhance the water quality of receiving waterbodies (Page 90)."
Watershed management planning was also required under other goals of the City Comprehensive Plan
(Goal #16, 1/22, h23)'
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G. The Public Works Dc -tmell( published J H(!qucst ror Propos;!1 lF1FP) in May 1991 to dovelop u
Comprehensive Storn. later ;.1I1d Watcrsllcd MilllZloerncllt MLls ?i,ln that mot tho requirements of
the City Comprehensive PlcH1, Stelle 'vVfltcr Policy, nnd Federal NPDES requirements and included
NPDES Elements, Storm Water Master Pltlnnillg, Urban Ecosystem Master Planning, Benoficial
Use/Public Participation Elements, an Envirol)fnentClI level of Service Determination, an Intoragoncy
Coordination Element, and a r:EM^ Element.
Subsequent to consultant .ranking and staff recolllmondation to the Commission to award a contract,
substantive policy issues have been identified that cause concern for the continued pursuit of the .more
Comprehensive Program in favor of a more limited program scope that only includes elements necessary to
achieve the Part I and II NPDES permit application and a FEMA application. These issuos are:
A. TIMING CONSTRAINTS AND THE ACCEPTANCE OF PINELLAS COUNTY'S NPDES STRATEGY
IMPOSES A CERTAIN RISI< ON THE CITY SHOULD EPA PART II APPROVALS NOT BE CONVEYED AND
AS A RESULT. THE CITY IS UNABLE TO MEET NPDES PART II DEADLINES: Assuming the City desires
to position itself to meet federal NPDES deadlines, the limited program scope as proposed for the
December 5 Commission rnectinQ is minimally appropriate to achieve NPDES deadlines for Part I and
Part II. However, this scope will only continue to be appropriate so long as Pinellas County maintains
a leadership role, and their present strategy to only study one watershed basin (Aliens Creek) is
acceptable to the EPA and can be accol1lplished without significant delays. This "all the eggs in one
basket" approach is risky except under ideal circumstClnces. City '.taff presently have serio~s concerns
that Pinellas County's strategy may not be acceptable to EPA, since it doesn't fully achieve the intent
of the Clean Water Act, and the approach may not be achievable given the present ~deterjorating
relationship between the County and their consultant for the Aliens Creek Study. Should these
concerns corne to fruition, the City of Clearwater would not be able to effectively meet required
obligations for NPDES Part II permits within required deadlines.
Address - Does the City desire to accept in full the County approach to NPDES and Watershed
ManaQement PlanninQ and follow their lead. or does the City prefer to proceed on their own. while
makinQ full utilization of existinQ d~ta and studies in the development of a City Comprehensive
Watershed ManaQell1ent Program and N POES applications. An opportunity exists for the City in this
rcaard should the consultant for the County on Aliens Creek be dismissed. Since our selected
~on5ultant was also short-Iisted~ thlLCoull1Y..Jo study Aliens Creek and since they are also sub-
contracted to survey the Aliens Creek Watershed for the onQoinq study, the County could accept the
City's offer to lead the develoIlli}ent of a Comprehensive Watershed Master Plan for Aliens Creek along
with the other ten basins in Pinellas County that make up the City of Clearwater. The County would
in no lost tilne for contract readvertisir}Q and consultant procurement and would also realize a Qain of
11 basins studied, not oneJj.J....lLgreatly reduced cost per drainaqe basin square mile from the present
contract that they are in. While I don't know the full extent of the benefits to the City at this time.
t would certainly eX.Qect to see a better nfllLotiating position with the EPA from what would otherwise
have been anticipated.
B.
BY ACCEPTING THE COUNTY APPROACH AND FOCUSING ON ONE BASIN, THE CITY IS AT RISK
AGAINST LEGAL CHALLENGES THAT WE HAVE FAilED TO MEET COMPREHENSIVE PLAN POLICIES:
Since the specific language imposed on the City to develop a comprehensive watershed management
plan originated as a third party administrative action. any apparent deviation from that policy may be
interpreted by third party interver~ors and the state as a direct failure to comply which may result in
other legal action against the City.
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Address - Does the City have an obJLglltion to fulfill CornJ~rchensive Plan Goals, Elements, or Policies
to its citizens if Pinellas Cou~evelons a fed_era.LJ,-~rl11it stratcClV to acquire NPDES permits that
obliQates the City to another, less comprehensive standaDhJ)articularly when the benefit of the county
direction is not obvious to the City but th~ costs me. For eXllmple, we have promised the citizens of
CI earwater a Comprehensive Watershed Man~ment approllch to resolve Clearwater's water resource
problems. AskinQ the City to accept nnd follow County lead in the study of only one basin would
~ar to contradict our Comprehensive Plan and the QIornises to the Citizens of Clearwater. The
fallacy of the County ap.RLQach would aQI?_e_,!r to be in the 'Ls_s.J.LmQjion that all basins are comparatively
"similar enough" in water glJaIiJy-charnct~ristic~~od cllllrllcteristics.J soil characteristics, land use
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characteristiCS6 etc. S0 . to be considered the some. But unless an effort is made to determine that
to be true, the solution, ,Illt might be developed to overcome prcr ns In one basin may not translate
directly to a solution in another basin if the basins" are not similar enouah." A aood example Is the
Sprina Branch of Stevenson Creek. In this case. the Creek flows into the City of Clearwater while all
of the other basins flow away from the City. This basin in that fact alone causes the SDrina Branch
to be uniaue compared with the other basins, and therefore suaaests that the solutions to correct any
pollution difficulties miaht also be uniaue. . This would be particularly true if this basin had primarilv
residential land use where another had primarily commercial. Each basin is uniQue and while there may
be a "menu" of pro~en technologies that will solve pollution problems in all basins, the key will be to
find the riQht combination of solutions appropriate to each uniQue basin that maximizes pollution
reduction while also minimizina solution costs.
C. SHOULD THE CITY OF CLEARWATER ACCEPT RESPONSIBILITY FOR AND FUND A STUDY TO
CHARACTERIZE EXISTING WATER RESOURCE PROBLEMS IMPOSED BY THE DELINEATION OF
WATERSHED BOUNDARIES IN AREAS OUTSIDE CITY JURISDICTION: Unincorporated areas within
the City of Clearwater do not contribute revenues to the Storm Water Utility Program yet are
connected to the City of Clearwater Storm Sewer System. In addition, those neighboring communities
that may be shown to contribute to a surface water pollution problem in Clearwater, from a common
watershed basin, also do not contribute funds that may be utilized to support a comprehensive
watershed study approach.
.
Address - Is it necessary to enter into interlocal funding agreements with adjacent Qoverninents prior
to enterinQ into a study to develop~uired watershed data for Clearwater.
While there may be additional issues not identified here, this represents a starting point for discussion. Please
let me know how I may be of further assistance to you ns you consider and discuss these issues. Thank you
for your assistance.
THMI
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EXHIBIT E
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EXHIBIT
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. C I T Y
o F
CLEARWATER
POST OFFICE BOX 4748
C LEA R W ATE Rt F LOA IDA 3 4 6 1 8 - 4 7 4 8
Environmental Management
December 5, 1991
Mr. James Richter, P.E.
pinellas county Department of Public Works
Planning and Programming Division
440 Court street
Clearwater, FL. 34616
RE: Pinellas-Anclote Basin Board FY 1992/93 Joint Funding Request;
Comprehensive Watershed Management Plan
.
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Dear Mr. Richter:
The City of Clearwater recently received your response to our
funding request for the subject project and was pleased to see the
comparati vely favorable ranking. However, there appears to be
. several categories for which either no points were received or
fewer points were received than were expected.
Please
further
refines
project
consider the additional information provided below in
consideration of our submittal and as your office further
the ranking of projects and priorities to determine a final
priority list.
Points were not assigned to Clearwater's project in the area of
"Water Supply Planning and Development." This Comprehensive
Watershed Management Plan will address the 95% reduction in
pollutant loading to outstanding Florida Waters recommended by
state Water Policy. since pollutant loading is a function of both
ambient water quality and water quantity discharge, any effort to
achieve the level of reduction expected by the state must also
consider the conservation of net watershed discharge increases to
base flow. This project will consider reasonable alternatives to
conserve the net loss of surface waters beyond the minimum base
flow requirements necessary to sustain a viable estuarine
ecosystem. storm water reuse will be given serious consideration
as the City attempts to increase water detention and infiltration.
While increased detention and infiltration would be expected to
improve water availability within shallow aquifers, the city will
also encourage alternative storm water uses that would minimize
potable water use and would further reduce water pollution.
Therefore, please reconsider the scoring for Reclaimed Water Reuse
and for Water Conservation in favor of assigning additional points.
"Equal Employment and Affirmative Action Employer"
(2VEA)
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Pinellas-Anclote Basin Board FY 1992/93 Funding Request
Mr. Jal1\es Richter,. P.E.
December 5, 1991
Page 2
I recognize that the reason the city of Clearwater received less
than the maximum number of points attainable for SWIM was due to
the fact that the city's project was only partially dedicated to a
SWIM priority water body. However, this same approach, to provide
lower scores for less than total dedication, does not appear to
have been consistently applied in other priority areas.
consider for example, the scoring of p:r:ojects that are of a
regional nature. Several of the projects given the ~aximum number
of points influence fewer jurisdictions than other projects that
also received the maximum number of points. For those projects
that influence fewer regional jurisdictions, a lower score would
have been expected had the same approach been applied ap was
applied for projects only partially dedicated to a SWIM water body.
Why then is the same rationale applied under SWIM not also applied
to projects of a regional nature? Scoring to determine project
priorities should be applied consistently for all projects.
Thank you for the opportunity to comment on the application of
criteria for ranking the City of Clearwater's Comprehensive
Watershed Management Plan proposal. I look forward to the
opportunity to further discuss this with County staff as the final
ranking list is developed.
Since~ours ,
omas H. Miller
Assistant Director of Public Works
Director of Environmental Management
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POST OFFICE BOX 474B
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C I T Y
OF
CIAEARWA'l'ER
C LEA A W ATE R. F LOA IDA 346 1 e. 4 748
City ~anager
December 9, 1991
Mr. William C. Jonson
Chairman
Environmental Advisory Committee
2694 Redford Court West
Clearwater, FL 34621
Dear Mr . Jonson:
As per your request, I am enclosing cash basis preliminary general ledger amounts for
the stormwater utility fund. These figures will be adjusted in the course of the
preparation of the City's annual audited financial report.
If I can help you with interpretation of the numbers or if you have any questions, please
call me.
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Elizabeth M. Deptula
Assistant City Manager
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cc: Tom Miller, Assistant Public Works Director/Environment
enc.
"Equal Employment and Arfirmative Action Employer"
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STORMWATER UTILITY FUND
CASH BASIS FINANCIAL STATEMENT
AS OF SEPTEMBER 30, 1991
REVENUES
Stormwater utility Fees
Interest on Investments
$2,156,712
8,470
Total Revenues
2,165,182
EXPENDITURES
Personal Services
other operating
Internal Service
Capital
Transfers
$218,503
30,481
47,657
67,213
1,619,450 *
Total Expenditures
1,983,304
Net Revenue over Expenditures
$181,878
* Includes $1,068,150 transferred to the General Fund to cover
stormwater operations remaining in the General Fund.
* Also, includes $ 551,300 transferred to the Capital Improvement
Fund for stormwater utiltity projects.
(See Capital Improvrnent Projects - Page 2)
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STORMWATER UTILITY
CAPITAL IMPROVEMENT PROJECTS
AS OF SEPTEMBER 30,1991
project Name
storm Drainage R & R
project
Budget
Expenditures
as of 9/30/91
projeot
Balamoe
927,112 (1)
611,732
315,380
stormwater Management
Master Plan
750,000 (2)
256,860
493,140
Office Modifications &
Central Counter Expansion
33,492 (3)
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33, 492
1,7/0,{,O'-/
(1) stormwater utility Funding - $500,000
(2) stormwater utility Funding - $50,000
(3) stormwater utility Funding - $1,300
$551,300
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Mr.. Tllt:lmt.\ 1!!1 H. M:L 11. r:~r
Asst. Dir. Public Works
En Y i r Ctf'lInen t al M.7:\II"agf,~tIIew, i~
C:i ty Hall ~~nn e.V;
10 S~uth Mi~~ouri Ave
F'. (I M 130:'-; 4'748
Clearwater, Fl. 34618-4748
(; Det7::~fllbe\. 19'~ 1
SL\b.;el;.::b: 1~:e(::ctmtnef1dat; ions of EAC: oy!-~rsigh'~ ~:;Iw\b-.t:'::lfnmi.~ tes
addl"es!Sing "S'bormwater M~ster' PI em". . ..@5 Del:.
1. The subcommittee briefly r~viewed the pyoposed City
': ,;:,t,\ .1; l'" aC'~ 'W i t h I< in 9 to)!", 9 i I"ll~~ (.;:'f i n~1 ..:\d d Y' (~S IE. .i. n 9 p '1" e~H.R l' r.1 t i ,::,n Q f
"'?DES P!~l"lld.1:: Applif:~ti'=,ns. (I:::;. MazLlr r'll~:d: present..)
z. The subcommittae belisvee that G reduction in the aCQP~
and ";Clst e.f 't.he pr'(:'pos~d ';:I~:'nt.l"'l:\~:t may be achievable ~rid
plann.-Jd -c1;:1 lobby 'fc,y def~rr'j;\l (If l::ornlllif~siQr1 cThI:ti'::l('1 ,td; {;lle 5
Dr.:!,::.. meet i I"lg.
3. The potential scope reduttion~ are d~6irable in the
cur~ent e~Qnomic climate whers ta~ revenue~ aya instlfficient
tel adrJn~~~;s i:\ll 1:;'-( the ,='.v,ailable!I:l,./mmendal.,le prJ~:lgl"iimls. 'The
ri:-Oucr. i':'II~~ appel~l" 'feasible Sil"ll:e thlX due dcl'ce 'fl:,r tlH?
subm i t t ~l S h..::\ s ~..1r;?en EDi t f.'?nded:
Group ~ppl i~ations....Part I. ..to M~y 1392
Part II..to May 1~93
I d V 1. t I. M l'::'J'-::J'~~
.n i . ~pp lea iclf1s............'ltQ r.";\y ;.; ..-.
In additlon, ths City haffi increased the Environmental
Management GYQUP staff (and performance capabilities).
4. The S'~lb(Qtnl1lit'~ee sl,.lc;,lgali5ts tha't t~'H~ pyr,:ljJ'=lser.l c(:m-trar.:'t'ua\l
work statement be reviewed by th~ city staff environmental
management group relative to performance of some of the
t4:1sks bIt City Y'rd:;hE-" thiJn l':ontr~r::t':<l"~(;.H.S1;:lrm~l..-, The-
followin~1 li~.,ting'(Tab(e 1) i"derttifi615 an:~as 10\" possible
City l"esp:::lnsitJ:i.l ity and ';'::'IT!;ractoY' sCQpe redUI:t i,:;t,.,s. Some
5COp~ reductions are arbitrary.. .reduced funds....or apparent
ability to peYform task with fewev houys...and 8dditional
arees of potential reduction also OCCUY because the
contra~tor peY50nnel need less familiarization in areas
in which they are no longer held responsible. This Yevie~
should be ~ompleted pYiar to commission action on this ibem.
5. The subcommittee wishes to again stress the importan~e
of (?chi~~yifl9 i:l cO':'\."Je:I"I~t:i'le rF.?latic'list"dp betc.J(,'~H:~li I;: H::y C\nd
~ounty environmental management and plans. Cost eirett~v~
dc':i\tcl bi~Sf~ addil;ion~5 ;:H,d \..r~ili~u)'Lil.:'C\ ref1\min~ l:ln Qb,jecr,ive.
Subcommitt~e present: C. De BIQ~sr
M. F'ol ey
",. H\..ln t
cc: D~ Blakmr; Foley; Hunt; Mazu~.
r
{"x.
~
Peter Reuter
1950 Sandra Dr.
Clearwater, FL 34624-4772
(813) 447-6305
November 18, 1991
Mr. William Johnson, Chairman
Clearwater EAC
P.O. Box 4748
Clearwater, FL 34618-4748
Dear Bill:
I believe the suggestions In the attached letter to Commissioner
Bill Nunamaker have sufficient merit to be considered by the EAC and
then consider making a recommendation to the City Commission and
Staff that they consider allowing Fall-Mart to build on the Jersey
Jim Towers prope~ty per the suggestions in the letter.
city building and parking lot
red u c e air poll uti on and s t or m.
codes
water
Then recommend that the
incorporate the suggestions to
run off.
Sincerely,
O.d/T~
Peter Renter
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Petel:" N. Reuter
1950 Sandra Dr.
Clearwater FL 34624
(813) 447-6305
October 16, 1990
.
The Honol:"able Bill Nunamaker
Commissioner Cit~ of Clearwater
P.O. Box 474 S
Clearwater, FL 34618-4748
462-6700
Dear Commissioner Nunamaker, Mayor Garvey and City Commissioners:
I believe
Jersey Jim store
demonstrate the
wetlands, improve
tile be .s t 10 c a tI Q 11 f 0 l' the Wall - Mar t s tor e 1st h e
property, because it would be a good locatl~n to
followIng new and innovallve methods to mitigate
air quality and p}'otect the environment:
1. D eta In w ate r bye rea tl n g a 4 x 1 2' g r ass a l' e a de pre sse d 2" ate a c h
parkIng spac e and a 61 w ide island f O}' t l'e e sl shrubs would be 6"
lower than parkIng lot paving to detain and pe1'k stol'm water
1 n tot h e S 011. The p a vI n g bet wee n g l' ass )> lot s W 0 u 1 d be p }' e - cas t
0\- cast in place concrete with built in bumper. Paving between
rows of parking spaces can be asphalt or concrete.
2. Septic tank drain field pipe 3' below pat'king lot paving and
bllilding a\'ea to perk roof and additional parking lot water
after oil is skimmed int 0 the. shallow aqulLer.
3. Roo f "W 0 U 1 d b e b u il t s t r 0 n g en 0 U g 11 t 0 c a IT Y 4 t 0 6 1 n c he s 0 f s 011
and planted with a low growing ground cover or grass to purity
po 11 uta n t s fro m the a 1 )' .
Offsetting tlle additional coat of construction is a reduced cos.t
to a1 I' con~i tion bu ild1ng.
T ~t
4. Cover roof with rows of Solar panels to produce electricity and
reduce need for electl'lc fronl Florida Power.
5. Grow Vines on trellis attaclled to walls to produce more oxygen
from car exhausts.
6. BuHd building on stUts 4' above low wet-land section of lat
and build dam around building to detain 3' of storm water so it
can perk into shallow i!<juife\'.
I would not lIke lo see the Loehmans Plaza altered and disturb
the wetlands that are protected and serve a good purpose.
f
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W all- hi a l't
1 0.. I 0 - ~I 1
Wall-Mart planned to dra.stlcally revise \]\0 Jcrse~ Jim prope1.l~
so II Is Ceasible to cleat. the l'addng lot and buildIngs and build
the above Pl'oposed methods of Inc1'casing the water entering the aquJ-
fer Jim pro v e aIr qua 11 t Y a tall i n t e \' s e c tI 0 n IV' 1 t h 11 e a v 11 y poll ute d
a ~ r, red u c e nee d f <> reI e c t r if y and l' e due e p \' 0 h a b nit y 0 f fl 0 () dIn g
do W n s b' e am.
After these innovativo melhods to det.ain and pel'lt water into
soil, mitigate vegetation to improve air quality, produce electricity
with solar power and protect the environment.
I belIeve long tel'm the a.bove envIronmental protecting proposals
are cost effective fOk' WalJ-Ma I't, makes Wall-U art an envIronmentally
fl.Iendly business and would give them a lot of good pllbllclty.
W hen t 11 e p l' 0 J e c tIs
building and olher codes
ill cor pOl' ale the a b 0 v e
pos sIble.
P1'QVOII effective t1l1.\ City would change:tJIB
t 0 I' e g u ii' e new an cJ 1. e n 0 v a t1 0 n pro j e c l s _ t 0
environmental pk.otect.lng proposals whene.ver
SJncerely,
P$l7.~/
Pet erN. R e. u l e 1', Con sum e k' and i~ 11 V 11' 0 n men tal A d v 0 cat e. Not a s a Rl e m -
be r 0 f the C 1 car w ate l' En vir 0 n n1 en t a I A d v l s 0 rye 0 rn mll tee
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Mr. Theom<:1s H. t1i Ilf?I" ('I:
Asst. Diy. Public Works
Envi YOl'1mental Mi",n(~\gl:==tnent
City Hall Ann(;?~/;
10 South Mi~souri Ave
P..O. Bel:'; 474f3
Clearwater, Fl. 34618-4748
O,WM U.lRl. GNP
OOf~S TO: _.
AIEl
Sub.j e,: t :
Recommendations or EAC ovevsight sub-committee
i:':\d d '( f?SS i ng It St 0\"- m \1) i::\t (? \r Milst (21" Plan'I... @5 Dl~C.
1. The subcommitlee bviefly reviewed the proposed City
contract with King Gngineerirlg addressing preparation of
NPDES Permit Applications.. (E. Mazur not present.)
:2 .. T t'l e ~5 LllJ I: 1::- in cn i t t .;:,~ f.0 1] f~ 1 i f-.? V (:~ ~5 t )., a t; aye d Ll-: t; i (:1 fl i II the s -: ':- p e
and cost of the prop()secl C(),.,.tl"act tni3Y be achievable c:\nd
planned to lobby foy defeYt.al of commission action at the 5
Dec. meetinD..
3. The potential scope reductions are desirable in the
CUi"\rent E?c()nclmic c 1 imi::\te ',)IH:?Y(':? t i:~>; r f:.~venues are insuf fi,: ient
to address all of the available/commendable programs. The
red u c t i 0 r"J ~; i::\ P P E? (;j r- f ('-? i;j ~~ i b ]. E? -:;:, i r.,,: Io? .\; h e d L\ e d ate for the
submittals has been extended:
(;h- 0 U P i-:i P P 1 i cat i () rE:i .. . . Pal.' t I... t c. ~1 (.~ y 1 9'32
Part II. .to May 1993
I n d i 'I .. i:?t p p 1 i r:.: i:7I t :i. (:. n :;;. . . . .. . . . . .. . toM a y 1'39:"2
In addition, the City has increased the Environmental
Management Gi"OUP s;.t<,::\ff (r.;..nd p(':?)'-fOYlT1c:\n,:e ci::\pabil ities:>.
4. The subcommittee suggests that the proposed contractual
work statement be reviewed by the city staff environmental
manc'gernent grc.up 'I'"f:?l at iVf=:' to pel" fo\rmance .:.f some .:.f the
tasks by City \ratIIE~.( th,::-I'"I r:::ont\~act':lr P(~'lrsonnel. The
following listing (Table 1) identifies areas for possible
City Y'f.?spol1siLJil il;y ~;\I1d contracl:;oy scope reductions. Se'rne
scope reductions are arbitrary...reduced funds...or apparent
abili.ty tCI per-f()"(1ri ta~~k t,."lith fel..Jr~r hCI\.\rs.. .and additiclnal
areas of potential r.eduction also occur because the
contractor personnel need less familiarization in ayeas
in .,Jt'd.r:h .they C:\y.e no lOllqel" h(~ld responsible. This review
shc.uld bE? compl(.:.~tt:-:cl p.r.ioru to cornfn:i~5~:3ion a.:tioll on this item.
5. The subcommittee wishes to again stress the importance
of achieving a cooperative relationship between city and
county environmental management and plans. Cost effective
d i:3. tab as e .::\(.1 d i t: ion S c1 n d uti], i ;:: at i. I) n rem a ins a n c. b .j ec t i ve .
Subcommittee prEsent:
c. De Blaker
t1. Foley;,'.~" '~... ", '
H. Hunt'..l I.. II V L. I "
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cc: De Blaker; Foley; Hunt; Mazur.
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6 De.: emb er 1 '3'31
TABLE I
Candidate reductions in contractor funding (vs 10/07/91)
Item
~~Lty r.:P.J'::.J 1;0.:"l!l!:~ n~!..;.e
P.:edLIC eq pl;:..!.:me
Base Data
A 1C
A lD
A lE
A 1 F <: U~~5:>
:1. 0 ~:::
11 K
t f:3 1.(
:I. (l 1<
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NF'DES F't"::\)" t I
B lA
B 18
B 1C
B 1D
B lE
B iF
12 j'"
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NPDES Part II
B 110
B l1E
B l1F
I;':e i mb Ll r sl:\b ]. (-2~;
30 V'
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30 ~",
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NF'DES-Industl'" i .::,1
c: lA
F.:e i mbLu" <'::ic:"\.b 1 e!3
7 1<
15 I:::
(:01:11" d i 11 at i .:In
Dill
Re i rnb u'( 51:\b 1 as
8 1<
2 ~:::
160 K
48 ~<
Assuming thc:..t 85% of the above 2013 ~< I:andidate
reductions are plausible, the 478 K contractoy quote could
b~ reduced to approximately 300 K. This value is more
taxpayer tolerable and consistent with the capabilities we
should yeasonably expect the city staff effort to encompass.
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CITY
OF
CLEARWATER
.'
POST OFFICE BOX 4748
C LEA R W ATE A, F LOR IDA 3 4 6 1 B .414. n
City Manager
December 9, 1991
Mr. William C. Jonson
Chairman
Environmental Advisory Committee
2694 Redford Court West
Clearwater, FL 34621
Dear Mr. Jonson:
As per your request, I am enclosing cash basis preliminary general ledger amounts for
the storm water utility fund. These figures will be adjusted in the course of the
preparation of the City's annual audited financial report.
If I can help you with interpretation of the numbers or if you have any questions, please
call me.
Sincerely,
/3~
Elizabeth M. Deptula
Assistant City Manager
cc: Tom Miller, Assistant Public Works Director/Environment.
enc.
"Equal Employment and Affirmative Action Employer"
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S~ORMWATER UTILITY FUND
CASH BASIS FINANCIAL STATEMENT
AS OF SEPTEMBER 30, 1991
(j.'.;
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REVENUES .
Stormwater utility Fees
Interest on Investments
$2,156,712
8,470
Total Revenues
2,165,182
EXPENDITlmES
Personal Services
other operating
Internal Service
Capital
Transfers
$218,503
30,481
47,657
67,213
1,619,450 *
Total Expenditures
1,983,304
Net Revenue over Expenditures
$181,878
* Includes $1,068,150 transferred to the General Fund to cover
stormwater operations remaining in the General Fund.
* Also, includes $ 551,300 transferred to the Capital Improvement
Fund for stormwater utiltity projects.
(See capital Improvment Projects - Page 2)
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STORMWATER UTILITY
CAPITAL IMPROVEMENT PROJECTS
AS OF SEPTEMBER 30,1991
.
Project
Budget
project Name
storm Drainage R & R
927,112 (1)
stormwater Management
Master Plan
750,000 (2)
Office Modifications &
Central Counter Expansion
33,492 (3)
(1)
(2)
(3)
stormwater utility Funding
stormwater utility Funding -
stormwater utility Funding -
$500,000 .
$50,000
$1,300
$551,300
--------
--------
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Expenditures
as of 9/30/91.
project
Balance
611,732
315,380
256,860
493,140
o
33,492
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CITY OF CLEARWATER
Interdepartment Correspondence Sheet
TO: Environmental Advisory Committee
.
FROM: ~m Miller, Asst. Director of PW/Environmental
COPIES:\T Kathy S. Rice, Deputy City Manager
William C. Baker, Director of Public Works
Viola Wasilewski, Staff Assistant II
SUBJECT:
Preparation of Committee Minutes
DATE:
December 11,1991
The concern of the Environmental Advisory Committee, which is shared by staff, is for minutes of
Committee meetings to be reported accurately and in timely fashion to members. This has 11.0t been
the case, not at least during the more recent meetings. Understandably, this has prompted the
Committee to seek a resolution of this matter. As a result of these concerns, I have established the
following procedure, subject of course to Committee approval, to overcome reporting problems for
future Committee business. The new procedure will be:
1. Subsequent to an Environmental Advisory Committee meeting, minutes will be drafted and
mailed to the Chairperson within 5 working days. The minutes will reflect a new level of
information detail that will only include: (1) date, time, and place of the meeting; (2) attendees
present and members absent; (3) each item discussed at the meeting will be noted in
accordance with the agenda, along with a one or two sentence summary of the nature of the
discussion; and (4) any motions or other action, the persons bringing the action, and the final
count. This information will be provided along with a return address, pre-addresses, stamped
return envelope.
2. Within 10 working days of the Environmental Advisory Committee meeting, the Chairperson
will review the draft minutes, make appropriate comments or corrections and return that
information along with recommended agenda items for the next meeting to Viola Wasilewski
in the pre-addressed, stamped mailer.
3. Within 15 working days of the Environmental Advisory Committee meeting, Viola Wasilewski
will make final changes to the minutes, complete agenda development, and mail the minutes,
forthcoming agenda, and any required backup information to the Committee. As a result, the
Committee will have all necessary information for their review one week prior to the upcoming
meeting.
To further ensure that this process is adhered to, by copy of this memorandum, staff recognize that
the development of minutes in support of this Committee deserves the highest level of priority.
Therefore, any work required by this Committee shall be considered the priority which shall supersede
all other work being performed by Environmental Management at any given time. Other staff outside
the Environmental Management Group will continue to support staff in a manner which also recognizes
this priority.
Thank you for bringing these concerns to my attention and for the Committee's continued patience and
assistance them. J am confident this new procedure will prove to be a reasonable solution to overcome
these difficulties.
" ... " . ,,' .' .... ',' '/ ' .' .1 .'. , . . _\' '.., . " . .', '.
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i
COMMISSIONERS
BARBARA SHEEN TODD - CHAIRMAN
GEORGE GREER - VICE CHAIRMAN
JOHN CHESNUT, .JR.
CHARLES E. RAINEY
BRUCE TYNDALL
November 14, 199~
f rD) Jf]~ ..1; .). ~q m 17'01
IOJ I # I II
LH.L ! / I 8 1991 Ii Ii t
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ern,' r.~ t"i -.. . ...-_,., - .J
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COlV1MIS SIONERS
PINELLAS COUNTY, FLORIDA
DEPARTMENT OF PUBLIC WORKS
440 COURT STREET
CLEARWATER. FL 34616
PHONE: (813) 462-3251
BOARD OF COUN"TV
PU8UC WORKS DEPT.
Cl 'N'C8 .
INfRA UllL EN3 TRANS [NV /
Q QS D Rt.4B CI CMI-l a 1<C r~
Q 0 Q 0 ;.
Thomas H. Killer
Assistant Direct~r of Public Works/Environmental
City of Clearwater
P.O. Box 4748
Clear~atert FL 34618-474B
a Hrn Q JR1.
co.~ 101
fl~
QNP
RE: Pt"'oject Iden.tification for Joint Funding with the Pinellas-Anclote Basin
Board in FY ~992/93
Dear Kr. Miller:
At tbe October 3 workshop the fol1o~ing calendar ~as agreed upon for submittal
and review of pr~ject proposals:
Friday, November 1. 1991
D~aft project proposals to be t"'eceived by
James Richter
. Friday, November 15. 1991
P~oject prioritJ listing (ranking). to be
mailed by James to all participants.
Thu~sdaYt December 5. 1991
Heeting in Utilities Conference
comment on priot"'ities and to
additional information fot"' ranking.
Room to
present
Thut"'sday, Decem~er 19. 1991
Heeting in
review and
list.
Utilities Conference Room to
approve final project priority
Friday, Janua~y 3. 1992
James Hi chter to send a.l1 project proposals
to the SWFWHD wi.th recommended order of
prio~ity.
Friday, Janua~y 10, 1992
Final deadline for receipt of. project
proposals by the SWF~D,
Twenty-seven draft project proposals were submitted for review and ranking by
County staff. The preliminary cost estimates for tbese projects total
approximately $26.6 million.
~ ':' Cr.. V ~ '"'c#
I: ~,~ 4 t.a U WI 2.1.,
DATE: 11- I-(!l~q/
.....
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", ,.' to!. .,.t. .'. :', ;'.
"PINELLAS COUNrilSAN EQUAL OPPORTUNJT'r'EMPLO\iE:~~' 4j'_(j.",:~~l~~< t..I..i.. ;.>.~;.nL
Member-Pinellas Partnership for a Drug Free Workplace
A
".I printed on recvcled paper (0." EiIV
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.
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Novenber 14, 1991
ThoJn.as Killer
Project I.D. for Joint Funding with the
Pinellas-Anclote Basin Board in FY 92/93
Page Two
Enclosed is a list of the project proposals and their estimated costs, a copy
of the criteria used by County staff for rank.ing and a tabulation of. the
seo~es given to each proposal. The applicants are listed alphabetically, not
in ~rder of priority. Please note that seven projects received a score of 70
poi~ts each, for a total estimated eost of $7.000,000.00.
A ~opy of the ranking is being sent to each applicant for review and
dlsc:ussion at the next workshop meeting, .scheduled for December 5. 1991, from
2: 3() to 4 :30 p.m. in the Pinellas County Utili ties Conference Room 310 Court
Street. Clearwater. Please bring to this workshop additional information, in
writing, to support any recommendation for revision to the ranking.
A C()py of eaeh proposal is available in my office for your examination and
review. Please call either me or Sandra McDonald at 462-3251.
A final workshop, if needed, is scheduled for December 19, 1991 to review and
appcove the final project priority ranking. Please submit a copy of your
ft nal project proposal to me prior to January 3. 1992, so that they can be
mailed to the Southwest Florida Water Management Di strict (SWFWHD) on that
date.
IBank you for your participation.
Sincerely,
~~
James R~er, P.E.
Pinellas County Department of Public Works
Planning and Programming Division
Stormwater Management Section
PWPFRLTR.44
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1. Joint Project
Dunedin/Cle8~water
2. Belleair
3. Clearwater
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) 4. Dunedin
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5. GUlfport
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6. Indian Rocta Beach
7 . Oldamar
~ 8. Pinellas County
Department of
Environmental
Management
~
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9. Pinellas Park
10. PPWHD
11. Safety Harbor
12. St. Petersburg
13. South Pasadena
14. Treasure Island
PWPSKEKO.18
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PINELLAS-ANCLOTE BASIN BOARD
JOINT FUNDING REQUEST FOR FY93
PROPOSALS RECEIVED BY PINELLAS COUNTY NOVEMBER 1. 1991
PROJECT
ESTlKATED
COST
a) Hydrogeologic Enhancement of Groundwater Supply $ 700,000.00
Phases 3, 4, and 5
a) Water Supply Development
a) Watershed Management Plan
a) Reclaimed Water Transmission Piping
a) Construction of Storm~ater Improvements
b) Reclaimed Water Trunk Hain and Booster Pump
a) Sto~water 8aster Plan
a) Effluent Storage Facility for Reclaimed Water
a) Implementation of Lake Tarpon Watershed
Management Plan
b) Implementation of Lake Seminole Watershed
Management Plan
~ c) Implementation of Allen's Creek Watershed
Management Plan
d) Development and Implementation of Alligator
Creek Watershed Management Plan
e) Habitat Restoration at the Fish Hatchery Site
f) Storrnwater Retrofit in the Lake Tarpon Drainage
Area
~g) Environmental Enhancement in the Allen's Creek
Watershed
a) Reclaimed Water System
a) Channell Improvements
b) Channel lA Improvements
c) Channel 4 Phase 3B Improvements
a) Master Drainage Plan
a) Lake Maggiore Restoration Implementation
b) Late Rehabilitation
c) Reclaimed Water Storage and Recovery System
d) ~erald Lake Water Quality Improvement Program
e) Reclaimed Water System Transmission Main
a) Reclaimed Water Trunk Hain Extension
a) Reclaimed Water Transmission System
Total
(gvep.)
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$ 458,150.00
$ 980,000.00
$ 1,010,000.00
$ 900,000.00
$ 992,000.00
$ 404,000.00
$ 2,016,000.00
$ 400,000.00
$ 450,000.00
$ 1,700,000.00
$ 1,200,000.00
$ 100,000.00
$ 200,000.00
$ 1,000,000.00
$ 750,000.00
$ . 875,000.00
$ 2,075,000.00
$ 1,780,000.00
$ 250.000.00
$ 400,000.00
$ 400,000.00
$ 527,000.00
$ 400,OO~.OO
$ 2.360.000.00
$ 137,800.00
J 4.144,608.00
$26.609,558.00
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JOINT FUNDING PROPOSALS FOR FY 1992/93 .
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WATER YATER H20 SUP COMP Svrt)~ I/r..D
PROJECT REGNl. SWNP SWlt1 REUSE CONSRU DEUEL TIME PLAN TOTAL 'l. ~ ~ s' ~J,.
1Iv'~. ~
Jtrr PROJ Q l1u~ ~,J ~~.I.
DUHlCL\nR 25 ~ ro I \5 10 10 1 16 5 ~~.
BElLEAIR ~lU\...l~~
a: 10 0 0 0 0 10 10 5 35 .J1 ~ 01 N4J.
ClRlfTR @ ()Jt? ~ I r--
a: 25 15 10 0 0 0 10 5 JYI.-M.I YtI\ ~ 1''' lVa.,b .
DUtiEDI Ii
a: 20 0 S 10 5 0 J 10 5 55
GULF PORT
a: 16 15 S 0 0 0 / 10 5 45
bl 25 0 5 10 5 0 10 5 60
IIRIBCH
a: 15 10 10 0 0 0 10 5 50
OLDSHAR /10
a: 25 0 15 10 5 0 5 70
a: 25 15 15 0 0 0 10 5 70
b: 25 15 15 0 0 0 19 5 70
c: 25 15 15 () 0 0 10 5 70
d: 25 15 15 0 0 0 10 5 70
e: 10 0 10 g 0 0 10 5 35
f: 20 0 15 0 0 0 10 5 50
g: 25 15 15 6 0 0 10 5 70
PHLLS PARK
a: 20 0 0 10 5 0 10 5 50
PPYHD
a: 20 15 5 0 0 0 10 5 55
b: 20 15 5 0 0 0 10 5 55
c: 20 15 5 0 0 0 10 5 S5
SFTY HRBR
a: 25 15 15 0 0 0 10 5 70
ST. PETE
a: 10 10 15 0 0 0 10 5 SO
b: 5 0 15 0 0 0 10 5 35
c: 10 0 0 10 5 0 10 5 40
d: 10 15 15 0 0 0/10 5 55
e: 20 0 10 10 S o 10 5 60
SO. PSDNA
a: 25 0 5 10 S 0 ./ 10 5 60
TRS. ISlHD
a: 25 0 5 10 5 OV' 10 5 60
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PROJECT PROPOSALS (or JOINT fUHDIH(i'
\15th the
PIHELLAS-ANCVOTE 8ASIN BOARD FY 1992/93
Criteria [or Rankln~ Proposals
(baaed on FY 92/93 Basin Plan Priorities)
Criterion
Relative
Value
1. Does the project address a re~ional \later resource problem!
i.e.: an entire watershed. multi-jurisdictional. or affectint
a common water body.
2S
2. Does the project meet Pinellas-Anclote Basin priorities relatIve
to:
Surface Yater Management
.
A. Is the project (part of) 8 sto~ater management master pl&R? .15
B.
Does the project affect a .S.~.I_M. or other "priority
water body!"
15
.
Water Supply P18nnin~ and Development
C. Reclaimed water reuse
10
D. Water conservation
10
E: \Tater supply development (~7 ~e-.J~)
10
3. Time fr~e for betinnin~ the project (including purchase of
r1tht-of-way or betinnint of 8 study), measured from the date
of approval by the Pinellas-!nclote Basin Board.
Within six months 10
~itbin one year S
4. Is the project listed in the applying authority's comprehensive
plan? S
Maximum possible score for a project = 100
tSurface Water I~provement and Management Department
of the
Southwest Florida Water Management District
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Minutes
ENVIRONMENTAL ADVISORY COMMITTEE
October 16, 1991
Members Present:
william C. Jonson, Peter Reuter, Harold
W~ Hunt, Edward Mazur, Jr., will Perry,
Mike Foley, Charles DeBlaker, Anne
Garris, George Davis and Sue Espey.
Also Present:
T. H. Miller, Assistant Director /
Environmental, Julia Jablonski, Public
Inforruation Representative and Tom Glenn
of Solid Waste Division; Arthur Deegan
II, and Jay F. Keyes, of Clearwater
Beach Blue Ribbon Task Force; Viola
Wasilewski, Recording Secretary.
The meeting was ca lled to order at 4: 05 P. M. by Chairman, Mr.
Jonson, in Conference Room B at the city Hall Annex on September
18, 1991. Correction was made to the September 18, 1991 meeting.
Typographical error on page 3, removing repetition of "to ask".
Also correction to page 4, "Motion approved by vote of 8 in favor"
No further corre~tions motion was made by Mr. DeBlaker to approved
minutes with corrections as noted, and s~conded by Mr. Reuter.
The motion was carried unanimously.
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Mr. Jonson recoInlllended two items to be added to the agenda as
presented. An' Item "D. Standard Public Works Comments" was added.
to the Routine. Agenda I and under Old Business "Report from
Discussion with City commision"
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Public Works Agenda
Mr. Miller informed the committee that two additional employees
have been hired for the positions of Research Environmentalist and
Water Resourch Engineer to become effective November 18, 1991.
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Mr. Millers stated that the Watershed Management Master plan was
submi toted to the City Manager's Off ice. Some concerns were
expressed by that office regarding county enclaves and other
jurisdictions adjacent to city boundaries and if these areas are in
fact contributing, to the water quality problem in our stormwater
system. Mr. Miller further discussed details on these concerns and
recommended that a sub committee be formed to review these issues
prior to next meeting to see if there are better ways to deal with
them. Recommendations could then be brought back to the Advisory
Committee at the next meeting.
CDVER)
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Mr. Jonson asked about the status of stevenson Creek Phase I, and
if there were any problems. Mr. Miller explained to the Committee
the difficulties that were being experienced by the contractors and
city, due to the weather conditions. Schedules have been revised
as how to handle these problems and Mr. Miller went into further
details.
Mr. Hunt inquired about a ~eeting in regard to Allen's Creek, and
stated that notification of meetings of this nature should be
brought to the attention of the Environmental Advisory Committee,
so that they may attend if so desired. Also inquired about the
functions of Reynolds smith and Hill and King Engineers on the
Allen's Creek project. Mr. Miller deferred that question to Mr.
Mazur, where by Mr. Mazur informed members that it is a tri-party
venture between Largo, City of Clear~ater and pinellas County. He
also explained to what extend King Engineering is involved with
Allen I s Creek. Mr. Miller made reference to the relation ship
between the City and County and stated that he- believed that
communication is improving and attempts are being made to solve
some of the .issues. Mr. Miller explained the different approaches
by the City and County in reference to the NPDES rules.
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OLD BUSINESS
EAC Mission
Mr. Jonson stated that based on the discussion at the last
committee meeting regarding the mission of the Environmental
Advisory commi ttef; I Hr. Jonson presented a two page summary to the
.city Commission. This memo was attached to the Agenda Item and.
presented to the committee members. Mr. Jonson stated that based
on the Work Session a decision was made that the EAC would continue
for at least an addition?l year ~ith its present board members. A
.decision will be made in the future as to forming the EAC Committe
by ordinance instead ~f resolution. .
Mr. Jonson stated that at the commission meeting, there ~ere
several items in which the Environmental Advisory Committee's input
was requested. Mayor Garvey expressed concern of public education
in the environmental area. The city Manager stated interested on
EAC input on the stor~water Management Program and the Waste Water
Reuse Program. Mr. Fitzgerald expressed concerns relative to
chemical usage, i. e. pesticides in residential and cOll1mercial
areas. There was some discussion as to whether the caromi ttee
should.focus on water issues only. The general impression was to
not restrict environmental issues but to cover these. issues where
appropriate.
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NEW BUSINESS
Recylinq program
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Mr. Miller introduced Ms. Julie Jablowski and Mr. Tom Glenn from
the city of Clearwater Solid Waste Division. A very interesting
and in1:ormati ve slide presentation was made to the Committee
regarding the Solid Waste Recyling Programs. Ms. Jablowski stated
that in 19B8 the Florida State Legislature mandated that the city
recycle 30% of solid waste stream by 1994 or suffer penalties.
Clearwater presently recycles approximately 13% and the County 23~.
The city and County are presently in a recyling partnership.
The only difficulty in this area is the fact that there is only one
land fill at the Waste Energy Plant in Pinellas Park, which has
about reached i ts capacity. Therefore al terna ti ves need to be
found. .
After January 2, 1992, yard waste will no longer be accepted in the
land fill. Eight drop off centers are located in this area where
a multi tude of mater ials can be dropped off. Mul ti-fa111ily
recycling programs are also available. Yard waste is taken to the
Pinellas County's mulching facility and prepared into mulch, then
made available at no cost to the citizens. Public Education
Programs are also available.
A lengthly discussion followed with the committee members asking
various questions. Some discussion involved the city's involvement
in recyling and options for disposal of solid waste. Informational
Environnental Packets were distributed to each member. A coffee
mug was also presented to eqch member.
The Committee members praised the Solid Waste Department for their
involvement in ,the Recyling Program.
Blue Ribbon Task Force
Mr. Miller presented Mr. Deegan and Mr. Keyes of the Clearwater
Beach Blue Ribbon Task Force. A report "Forward to 2001" was
provided to the Committee. Mr. Deegan proceeded to give an
overview of the purpose of the Caromi ttee as they prepared the
report to share their thoughts and concerns. Mr: Deegan discussed
several environmental issues of major concern and directed
Committee lUembers attention to the report. Some discussion
occurred. The Committee thanked Mr. Deegan for their report.
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other Business of the Committee
Mr. Jonson suggested the formation of severa 1 SUb-col1\mi ttees
including Watershed Management, Organization Committee, Wastewater
reuse program and stormwater utility Fund.
Mr. Foley, Mr. Hunt, Mr. DeBlaker and Mr. Mazur offered to serve on
the Watershed Management sub-committee.
Ms. Garris and Mr. Miller offered to serve on the organizational
sUb-committee, along with Mr. Jonson.
Mr. Perry, Mr. Davis and Mr. Reuter offered to serve on the Waste
Water Reus'e sub-committee.
Mr. Hunt made a motion for a vote of confidence to the continuance
as a full committee member to Mr. Mazur, stating tha~.the committee
benefits with his presence. Mr. DeBlaker seconded motion. All in
favor, motion passed unanimously. To insure that we operate in the
sunshine will. also avoid potential proble~s of conflict of
interest.
Mr. DeBlaker made a motion that the committee recommend to the
commissioners that Clearwater reinstitute a two day a week water
restricting capatible with County's' limitations. Ms. Garrish
seconded. A discussion followed. Mr. Davis supported this motion,
stating this would also support reclaimed water. Motion passed 9
to 1. Anne Garris elected to write letter to commission in
reference to this recommendation.
The next meeting was scheduled for November 13, 1991 at .4:00 PM.
Mr. Jonson thanked Ms. Espey and Mr. Foley for their participation
in the committee. Mr. Miller also thanked these members and the
fine work of the committee.
Meeting was adjourned at 6:40 PM.
Respectfully submitted by Viola Wasilewski, Recording Secretary.
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CITY OF CLEARWATER
Interdepartment Correspondence Sheet
TO:
Environmental Advisory Committee
FROM:
Tom Miller, Asst. Director of PW/Environmental
COPIES:
Kathy S. Rice, Deputy City Manager
William C. Baker, Director of Public Works
Viola Wasilewski, Staff Assistant II
SUBJECT:
Preparation of Committee Minutes
DATE:
December 11, 1991
ThG concern of the Environmental Advisory Committee, which is shared by staff, is for minutes of
Committee meetings to be reported accurately and in timely fashion to members. This has 110t been
the case, not at least during the more recent meetings. Understandably, this has prompted the
Committee to seek a resolution of this matter. As a result of these concerns, I have established the
following procedure, subject of course to Committee approval, to overcome reporting problems for
future Committee business. The new procedure will be:
1 . Subsequent to an Environmental Advisory Committee meeting, minutes will be drafted and
mailed to the Chairperson within 5 working days. The minutes will reflect a new level of
information detail that will only include: (1) date, time, and place of the meeting; (2) attendees
present and members absent; (3) each item discussed at the meeting will be noted in
accordance with the agenda, along with a one or two sentence summary of the nature of the
discussion; and (4) any motions or other action, the persons bringing the action, and the final
count. This information will be provided along with a return address, pre-addresses, stamped
return envelope.
. 2. Within 10 working days of the Environmental Advisory Committee meeting, the Chairperson
will review the draft minutes, make appropriate comments or corrections and return that
information along with recommended agenda items for the next meeting to Viola Wasilewski
in the pre-addressed, stamped mailer.
3. Within 15 working days of the Environmental Advisory Committee meeting, Viola Wasilewski
will make final changes to the minutes, complete agenda development, and mail the minutes,
forthcoming agenda, and any required backup information to the Committee. As a result, the
Committee will have all necessary information for their review one week prior to the upcoming
meeting.
To further ensure that this process is adhered to, by copy of this memorandum, staff recognize that
the development of minutes in support of this Committee deserves the highest level of priority.
Therefore, any work required by this Committee shall be considered the priority which shall supersede
all other work being performed by Environmental Management at any given time. Other staff outside
the Environmental Management Group will continue to support staff in a manner which also recognizes
this priority.
Thank you for bringing these concerns to my attention and for the Committee's continued patience and
assistance them. I am confident this new procedure will prove to be a reasonable solution to overcome
these difficulties.
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With Committee Corrections
CITY OF CLEARWATJ~R November 13, 1991
ENVIRONMENTAL ADVISORY BOARD
ORGANIZATION SUB-COMMITTEE
Minutes of the meeting of November 1, 1991: The sub-committee consisting of Ann
Garris and William Jonson met with Thomas Miller at 11:30 am in the latter's
office.
I. Communications:
A. Full Committee minutes:
Mr. Miller detailed the time required to transcribe the committee's
minutes each month. 8-10 hours are required to prepare these minutes
largely because of interruptions of the Secretary's time. Mrs. Wasilewski
described the difficulty of understanding the major points of the meetings
from the transcript tape. .
The sub-committee recommends the following changes:
1. The minutes need only state: those present, subjects covered, motions
and summary statements.
2. The Chairman can assist in this process by ensuring that the motions
are clear and entered into the record. This will be assisted by the use of
a motion form that can be given to the secretary. Mr. Miller will draft
this form.
3. The Chairman can further assist by, closing each subject where motions
are not made with a summary statement which can be entered into the record.
B. Communications with the City Commission:
1. The sub-committee recommends that a brief summary letter be sent after
each meeting by a corresponding secretary. This corresponding secretary may
also regularly attend the Commission Meetings and give a brief statement.
Ann Garris volunteered to fill this role.
II. Meeting Procedures:
A. Full Conmittee continue to meet once a month.
B. Recommerrd 1 to 2 topics a month along with the sub-committee reports.
C. Sub-comnittees can be used to do most in-depth information gathering.
D. Where possible guest speakers (full committee) presentations need to be
limited to not more than 10 minutes to be followed by questions. Mr.
Miller will ensure speakers know about this in advance. A timer will be
used to assist with this limitation.
E. Committee member's comments need to be limited to 3 minutes each
presenting the key issues. Comments need to be "something which has not
been mentioned before". Members will be given an additional chance to speak
after others have spoken when needed. The Chair needs to be somewhat
flexible in this procedure to ensure adequate exchange of information
without consuming extra time.
F. The con~ittee agenda needs to be received by committee members at least
a week in advance of the meeting. This is needed to ensure the members are
prepared to discuss the agenda subjects.
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III. Officers Terms:
Currently the officers terms are offset six months from the committee
appointments (November 1 to October 31). It is recommended that this
be adjusted to coincide with the Co"~ission appointments. Suggest
that an election be held in November or December 1991t for officers to
November 1, 1992. Elections would then be held every November from
then on.
IV. Sub-committees:
A. Standing Committee:
1. Business, Budget, By-laws: This standing committee would
have ongoing responsibility to review the Environmental
Departments budget, the storm water utility budget,.staffing
issues and committee organizational issues.
2. Planning: This standing committee would meet quarterly to
review the agenda for the next several months. Composed of the
Chairman, Vice-Chairman and one other person.
B. Adhoc Committees:
Specific sub-committees appointed to address major topic areas.
These sub-committees would perform the detailed interface with
City staff and report back to the rest of the committee.
V. Student Members:
Suggest that three student members be added to the committee. One
each from Countryside and Clearwater High Schools and one University
Student. These committee members would provide liaison to organizations
in their respective schools. Recommend that the City Commission consider
expanding the committee by three student voting members to accomplish this
objective in the fall of 1992.
*********************************************
The recommendations of the sub-committee, with corrections included above,
were adopted by the entire Environmental Advisory Committee on November
13, 1991.
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OPERA~I~G BYLAWS FOR ENVIRONMEHrAL ADVXSORY COMMI~EE
ADOPTED BY ~HE CI~Y COMMISSION O~ JULY 19, 1990
I. Membership and Terms:
staff recommends that a body of ten (10) citizens who are permanent residents of
Clearwater be appointed by the Commission. Fo~lowing an advertisement for
interested parties filed by the city Clerk, a po01 of interested citizens will
be developed. Each Commissioner wi.ll appoint one (1) representative for a 3-year
tenm. The remaining five (5) members will be appointed by a vote of the full
Commission. Three of the five (5) members selected from the pool and affirmed
by a vote of the Commission shall serve .for a 2-year term. Two (2) remaining
members selected from the pool and affirmed by a vote of the Commission shall
serve for a 1-year term.
IX. Meetings, Officers and Rules:
(a) The committee shall meet quarterly and at such other times as the
board, by majority vote, may find necessary.
(b) The committee shall select a chairman, vice chairman and such other
officers as it may find necessary, from its membership.
(c) The committee may adopt such rule of procedure as it finds
necessary, which shall not be in conflict with Florida law or
ordinances of the city.
(d) Each officer shall serve for a term of one year. The Chairman shall
be limited to a one year term of off ice and shall not serve
consecutive terms of office during appointment to the committee.
(Approved by E.A.C. May 15, 1991)
IXI. Removal:
The City Commission shall have the power to remove any member of the Clearwater
Environmental Advisory Committee for misconduct, any conflict or neglect of duty.
In addition, the City Manager shall have the power to remove any member because
of the unexcused absence of the member from meetings of the Committee as provided
in Section 22.06 of the City Code (i.e., three (3) unexcused absences ~n a
calendar year).
IV. Duties:
The Clearwater Environmental Advisory Committee shall be supported by City staff
and my review and make recommendations to the City commission concerning all
water, wastewater and stormwater programs or projects initiated by the City
exceeding $50,000 in construction cost or other programs selected by majority
vote of the Committee which have other substantial environmental benefits or
consequences upon Clearwater's natural resource6.
At the Committee's option, these other progr~s would include but not be limited
to:
(1) Upland and wetland hab~tat preservation and creation.
(2) Natural shoreline restoration.
(3) Wetlands restoration to include fresh water and marine systems.
(4) Purchase of properties for preservation of uni.que ecosystems.
Requests for information and staff work shall be hy consensus of the Committee
and in keeping with the City Commission policy regarding projects and requests
for staff work, i.e., staff projects or reports generated at the majority request
of the Committee requiring more than eight (8) hours of work' must also be
approved by a majority vote of the City Commission.
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CLEARWATER CITY COMMISSIQ
Agenda Cover Memorandum
Meeting Date 09/19/91
SUBJECT: .Agreement for Professional Serv ices
Management M~ster Plan
stormwater and Watershed
RECOMMENDATION/MOTION: Approve a contract for consultant services in the amount
of $ 898,606.50, with King Engineering Associates, Inc. to develop and produce
a comprehensive watershed management and urban ecosystem management ~aster plan
for the city of Clearwater, to be known as "The City of Clearwater storrnwater and
Watershed Management Master Plan," (SWMMP) as described in the attached agreement
for professional services, for a term of two years, subj ect thereafter to renewal
by Commission approval.
~ And that the.appropriate official be authorized to execute same.
BACKGROUND: The quality of water in our Nation's lakes, streams, bays and
harbors has recently gained considerable attention and focus from local, state
and federal environmental regulatory agencies, legislators, environ~entalists,
and private citizens. According to the "National Water Quality Inventory, 1988
Report to Congress," pollution fro~ sources such as agriculture, urbanization,
construction sites, land disposal and mining are among the leading causes of
water quality impairment. Subsequent to this report, on November 16, 1990, the
Water Quality Act of 1987 (.Also known as the Clean Water Act of 1987) implemented
the National Pollutant Discharge Elimination System permit process for municipal
and industrial stormwater discharges.
In addition to the new federal requirement applied to local water resource
protection, the State of Florida has also imposed significant legislation to
improve water resources and control stormwater discharges in Florida. Changes
were made to the State Comprehensive Plan as well as to the administrative rules
of state environmental regulatory agencies. In addition, the state Water Policy
was amended to afford greater protection to state water resources from diffuse
source (Non-Point Source) runoff and has established as a surface water
protection and management goal, the development of comprehens i ve watershed
manage~ent p~ans. This will not only prevent existi.ng environmental, wa.ter
quantity, and ~ater quality proble~s from becoming worse, but will also reduce
existing flooding problellls, improve existing water quality, and preserve or
restore the values of natural systems.
( continued)
Reviet.led by: j}v Originating Dept. Costs: $ 898.606.50
legal Public \Jerks (Current FY)
Budget ~ User Dept. Funding Source:
Purchasing Nil. Capt. Imp. X
Risk Mgmt. NA Advert i sed: Operating
CIS NA Date: Other
ACM Nil. Paper:
Appropriation Code(s)
Other Not required X
315-'-2403-612/541
Submitted by: Affected parties
noti 1i ed
Cfty Manager Not requ ired X
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Cocrmissi 00 Acti on
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Approved
Approved
w/conditions _____
Denied
Cant I d to
A ttacllments:
S\.JMHP Contract
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Clearwater city Commission' lenda Memorandum
Subject: Agreement for pro{ sional Services - King Engineering Associates, i:l~.
Page 2 (continued)
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In May, ~989, the city of Clearwater approved, through the Comprehensive Plan,
a pledge to develop a stormwater master plan consistent with the state
Comprehensive Plan, and address policies consistent with the protection of water
and natural resources through a conservation element, a drainage element, a
coastal zone management element, and a recreation element. In addition, the City
Comprehensive Plan also called for the establishment of a stormwater utility fee
or other funding mechanism to provide the necessary funding to achieve these
goals.
\ The stormwater utility Fee was approved on second reading by the commission on
December 20, ~990 (Ord. #5058-90) to fund the program as outlined by the Camp
Dresser & McKee report entitled "Establishment of stormwater utility Progra1ll for
the city of Clearwater, published in May, 1990. This report recommended that
~ seven hundred and fifty thousand dollars ($750,000) be allocated in funding for
the development. of .a stormwater Master Plan. This was subsequently funded in
,full through the FY;1990-91 budget process. Presently, four hundred and eighty-
six thousand dollars ($486,000) remain in this project account subsequent to
,expenditures in support of the development of a storrowate~ utility Fee.
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. On August 1, 1991 the C01llmission approved the ranking of prospective consulting
~engineers to prepare a citywide stormwater and Watershed Management Master Plan
~and authorized staff to begin negotiations with the selected firms in order of
~their ranking. The attached contract developed through negotiation with King
Engineering Associates and city staff includes six principal elements. A
description and proposed level of funding for the principal elements are:
1. Stormwater Master Plan Element $ 484,285
2. Ecosystem Management Master Plan Element $ 113,275
3. Beneficial Use Plan Element $ 21,098
4. NPDES Permit Development Element $ 234,187
5. Public Outreach Element $ 36,272
6. National Flood Insurance Element $ 9,490
TOTAL $ 898,607
since the original stormwater management program concept was conceived, a number
of changes have occurred that required staff to expand the scope. As outlined
above, they include a more aggressive federal NPDES program than originally
anticipated or planned for by Camp Dresser & McKee in the development of the
~. stormwater Utility Program, a greater focus on watershed management comprehensive
.,planning required of the City by federal and state authorities than originally
~conceived within the city of Clearwater's Comprehensive Planning Document, and
the desire to pursue an additional Flood Insurance 'requirement within the
watershed plan concept to provide an additional opportunity to the citizens of
Clearwater to reduce flood insurance premiums within high flood prone areas.
Approximately $486,000 is available in Project 315-2403, Stormwater Management
Master Plan, for this contract. The first quarter budget review will include an
amendment to transfer the balance of funds for this contract from Project 315-
~ 6103, stormwater Quality Improvement/Property Purchases.
~ Approval of this item will mark the City of Clearwater's most significant. and
,,1t\eaningful effort to date toward resolving stormwater quantity and guali ty
problems in a comprehensive manner.
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AGREEMENT
BETWEEN CITY AND ENGINEER/CONSULTANT
FOR
PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this _ day of , 19_, by and
between the City of Clearwater, Florida, hereinafter referred to as the CITY, and King
Engineering Associates, Inc., a Florida corporation, hereinafter referred to as the ENGINEERJ
CONSULTANT.
WITNESSETH:
WHEREAS, the CITY proposes to do certain work towards accomplishment of the
project. The nature, character, CITY'S objectives and limits of the proposed project are to
develop and produce a comprehensive watershed based storm water management and urban
ecosystem management master plan for the City of Clearwater, to be known as nThe City of
Clearwater Stormwater and Watershed Management Master Plan". Work includes the
preparation of Industrial and Municipal NPDES permit applications. Public input will be
obtained at key milestones of the work effort in order to facilitate the preparation of a Beneficial
Use Plan that will be used to rank the various alternatives. An application will also be prepared
to comply with Flood Damage Reduction requirements of the National Flood Insurance Program.
WHEREAS, the CITY desires to engage the ENGINEER/CONSULTANT to perform
certain professional services pertinent to such work in accordance with this Agreement;
WHEREAS, the ENGINEER/CONSULTANT desires to provide such professional
services in accordance with this Agreement.
NOW THEREFORE, in consideration of the premises and the mutual benefits which will
accrue to the parties hereto in carrying out the tenns of this Agreement, it is mutually
understood and agreed as follows:
1. GENERAL SCOPE OF THIS AGREEMENT
Tbe relationship of the ENGINEER/CONSULT ANT to the CITY will be that of a
professional consultant, and the ENGINEER/CONSULT ANT will provide the professional and
technical services required under this Agreement in accordance with acceptable environmental
and engineering practices and ethical standards.
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II. PROFESSIONAL AND TECHNICAL SERVICES
It shall be the responsibility of the ENGINEER/CONSULT ANT to work with the CITY
and apprise it of solutions to environmental, engineering, planning and design problems and the
approach or techniques to be used towards accomplisl1ment of the CITY'S objectives as set forth
in Attachment A. The scope of services to be provided to accomplish the CITY'S objectives
is set forth in Attachment B, subject, however, to the inclusion of additional services as provided
in Section IV.C. Additional Services by the ENGINEER/CONSULTANT may include upon
completion of the Master Plan, and upon direction of the CITY, providing additional
engineering, environmental, planning and surveying services required to design, permit and
construct the various selected alternatives and/or to assist the CITY with the implementation of
the Master Plan.
III. PERIOD OF SERVICE
A.
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C.
The ENGINEER/CONSULTANT "Will begin work promptly after receipt of 3-
fully executed copy of this Agreement; such receipt shall constitute written notice
to proceed.
If the ENGINEER/CONSULTANT'S design services called for under this
Agreement are delayed for reasons beyond the- ENGINEERJCONSULTANT'S
control, the time of performance shall be adjusted appropriately. If the services
under this Agreement continue for a period of more than two (2) years from the
beginning date (as above provided), the fees contained in Attachment C shall be
subject to renegotiation; any change in such fees shall apply only to the unfinished
services as of the effective date of such change.
The ENGINEER/CONSULTANT shall not be bound under this Agreement if a
fully executed copy hereof is not received by the ENGINEER on or before
November 1, 1991.
IV. GENERAL CONSIDERATIONS
A.
B.
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All original sketches, tracings, drawings, computations, details, design
calculations and other documents and plans that result from the
ENGINEER/CONSULTANT'S services under this Agreement are and remain the
property of the ENGINEER/CONSULTANT as instruments of service. Where
such documents are required to be filed with governmental agencies or where
indicated in Attachment B, Scope of Services, the ENGINEERJCONSUL T ANT
will furnish copies to the CITY upon request.
The CITY may, at its expense, obtain a set of reproducible copies of any maps
and/or drawings prepared for it by the ENGINEER/CONSULTANT in
consideration of which the CITY agrees that no additions, deletions, changes or
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revisions shall be made to same without the express written approval of the
ENGINEER/CONSULTANT.
C. Notwithstanding that specific services are enumerated in Attachment B, the
ENGINEER/CONSULTANT will, upon written request of the CITY, provide any
and all other civil engineering, environmental, surveying, landscape architecture
and planning services required to implement the Master Plan and normally falling
within the scope of services offered by the ENGINEER/CONSULTANT;
provided, however, that such additional services shall result in extra compensation
to the ENGINEER/CONSULTANT, as provided in Attachment C. It is
understood and agreed that if such additional services are requested, the
Agreement shall be considered as a con~nuing contract with respect thereto.
E. It is understood and agreed that the ENGINEERJCONSUL T ANT'S services
under this Agreement do not include participation, whatsoever, in any litigation.
Should such services be required, a supplemental agreement may be negotiated
between the CITY and the ENGINEER/CONSULT ANT describing the services
desired and providing a basis for compensation to the ENGINEER!
CONSULTANT.
D. The CITY hereby aclmowledges that estimates of probable construction costs
cannot be guaranteed, and such estimates are not to be construed as a promise to
design facilities within a cost limitation unless mutually agreed in advance.
F. Upon the ENGINEER/CONSULTANT'S request, the CITY will furnish or cause
to be furnished such reports, studies, instruments, documents, and' other
information as the ENGINEER and CITY mutually deem necessary, and the
ENGINEER/CONSULTANT may rely upon same in performing the services
required under this Agreement.
G. . The CITY and the ENGINEER each binds itself and its successors, legal
representatives, and assigns to the other party to this Agreement and to the
partners, successors, legal representatives, and assigns of such other party, in
respect to all covenants of this Agreement; and neither the CITY nor the
ENGINEER will assign or transfer interest in this Agreement without written
consent of the other.
V. INSURANCE/SAFETY AND HEALTH
A. Workers Compensation and Employers Liability
The ENGINEER/CONSULTANT shall procure and maintain, for the life of this
Contract! Agreement, Workers Compensation Insurance covering all employees
with limits meeting all applicable state and federal laws. This coverage shall
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include Employers Liability with limits meeting all applicable state and federal
laws.
B. General Liability
The ENGINEER/CONSULTANT shall procure and maintain, for 'the life of this
ContractJ Agreement, General Liability insurclllce. This coverage shall be on an
"Occurrence" basis. Coverage shall include Premises and Operations;
Independent Contractors; Products and Completed Operations and Contractual
Liability. Coverage shall be no more restrictive than the latest edition of the
Commercial General Liability policies of the Insurance Services Office (ISO).
This policy shall provide coverage for death, bodily injury, personal injury or
property damage that could arise directly or indirectly for the performance of this
Agreement.
The minimum limits of coverage shall be $500,000, per Occurrence Combined
Single Limit for Bodily Injury Liability and Property Damage Liability.
The minimum limits of coverage shall be $500,000, per Occurrence, Combined
Single Limit for Bodily Injury Liability and Property Damage Liability, with a
$100 deductible. This coverage shall be an "Any Auto" type policy. Coverage
shall be no more restrictive than the latest edition of the Business Automobile
Policies of the Insurance Services Office (ISO).
The CITY shall be included and identified as an Additional Insured under the
policy/certificate of insurance.
C. Business Automobile Liability
The ENGINEER/CONSULTANT shall procure and maintain, for the life of the
Contract! Agreement, Business Automobile Liability Insurance.
The CITY shall be included and identified as an Additional Insured under the
policy/certificate of insurance.
D.
Professional Liability Insurance
09/06/91
The ENGINEER/CONSULTANT shall procure and maintain, for the life of the
Contract! Agreement, Professional Liability Insurance. This insurance shall
provide coverage against such liability resulting from this contract/project. The
minimum limits of coverage shall be $1,000,000 (with a $75,000 deductible limit
paid by ENGINEER/CONSULTANT).
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E. Indemnity
In consideration of the sum of One Hundred Dollars ($100.00), the receipt and
sufficiency of which is acknowledged, payable as part of the first payment for
services the ENGINEER/CONSULTANT agrees to defend, save and hold the
CITY, its agents, assigns and employees, harmless from all claims or causes of
action, including costs and attorney's fees, and all judgements whatsoever,
involving personal injury, bodily injury, death, or property damage, arising out
of any negligent act or omission, or the violation of any federal, state or local law
or regulations by the Engineer/Consultant, its subcontractors, agents, assigns,
invitees or employees in connection with this Contract! Agreement.
F. Supplemental Provisions
The insurance coverages and conditions afforded by tne above mentioned policies
sl1all not be suspended, voided, canceled or modified except after thirty (30) days
prior written notice by certified mail return receipt requested has been given to
both tne Public Work.s Director and the Risk Management Offices of the CITY.
Certificates of Insurance meeting the specific required insurance provisions
specified within this Contract! Agreement shall be forwarded to both the Public
Works Director and Risk Management Offices of the CITY and approved prior
to the start of any work. After review, the Certificate will be filed with the City
Clerk as a part of the official contract file.
Receipt and acceptance of the ENGINEER/CONSULTANT's Certificate of
Insurance, or other similar document does not .constitute acceptance or approval
of amounts or types of coverages which may be less tl1an required by this
Contract! Agreement.
The CITY may, at its option, require a copy of the ENGINEER!
CONSULTANT's Insurance Policies.
G. Safety and Health Requirements
It is the ENGINEER/CONSULTANT's sole duty to provide safe and healthful
working conditions to its employees on and about the site of Contract/Agreement
Performance. The CITY assumes no duty for supervision of the ENGINEERJ
CONSULTANT.
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The CITY. may order that the work stop if a condition of immediate danger t()
CITY employees, equipment or property damage exists. This provision shall not
shift responsibility or risk of loss for injuries or damage sustained from the
ENGlNEERlCONSUL T ANT to the CITY, and the ENGINEER! CONSULT AN1'
shall remain solely responsible for compliance with all safety requirements and
for the safety of all persons and property at the site of ENGINEERl
CONSULTANT performance. Should the work continue into the construction
phase, it is understood and agreed to by all parties that the approved contractor
will have sole responsibility for safety and health conditions at the construction
site.
The ENGINEER/CONSULTANT shall comply with the standards and regulations
set forth by the Occupational Safety and Health Administration (OSHA), the
Florida Department of Labor and Employment Security and all other appropriate
federal, state, local regulations or CITY safety and health standards.
VI. COMPENSA nON
The ENGINEER/CONSULTANT shall be compensated for all services rendered under
this Agreement in accordance with the provisions of Attachment C.
VIT. TERMINATION
This Agreement may be terminated by either party by seven (7) days prior written notice,
in the event of substantial failure to perfonn in accordance with the terms hereof by the other
party through no fault of the terminating party. If this Agreement is terminated, the ENGINEER
shall be paid in accordance with the provisions of Attachment C for all work performed up to
the date of termination.
VIII. SUSPENSION, CANCELLATION OR ABANDONMENT
"
In the event the project described in Attachment A, or the services of the ENGINEER!
CONSULTANT called for under this Agreement, is/are suspended, canceled or abandoned by
the CITY, the ENGINEER/CONSULTANT shall be given thirty (30) days prior written notice
of such action and shall be compensated for the professional services provided and/or related
fees for which there is an irreversible obligation up to the date of suspension, cancellation or
abandonment.
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IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement
on the date and year flIst above written.
KlNG ENGINEERING ASSOCIATES, INC.
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WITNESS
By:
Countersigned:
CITY OF CLEARW A TER
Rita Garvey
Mayor-Commissioner
By:
Michael J. Wright
City Manager
Approved as to form and
correctness:
Attest:
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M.A. Galbraith, Jr.
City Attorney
Cynthia E. Goudeau
City Clerk
09/06/91
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ATTAClIl\mNT A
STATEMENT ON A DRUG FREE WORKPLACEI
SWORN STATEMENT - PUBLIC ENTITY CRIMES
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SWORN" STATL\1.ENT UNDER SECI10N 2S7~.I.....j(3)(a),
FLORIDA STATlTTES, ON PUllUC E.'fl1TY CRI.MES
nns FO~\1 Mus'r BE SIGNED rN THE PRESE..'fCE OF A NOTARY PUBUC OR OTnER OFFICER
AUTHORlZED TO ADMlNISTER OATHS.
~
~. This sworn St.1tement is suornittc.!d with Bid.. Proposal or Contract No.
brCity of Clearwater Stormwater & Watershed Management Mast~r Plan
2- This sworn sr.atement is submitted by King Engineering Associa tes) Inc.
[nnme of entity submitting sworn Sla.teroeot]
whose.busi.ne:ssaddressis 24945 u.s. 19 North, Clearwater, FL 34623
and
59-1782900
(if appliC:lble) itS Federal Employer Identification Number (FEIN) is
(Ii the entity has no FEIN, include the Social Security Number of the individual signing this sworn
statement:
.)
MynaOleis Jerome Baranowski
(ple.::lse print name of individual signinpJ
,
endry naIlled above is Chief Financial Officer
4. I understand t/tat a "public entity crime" as defined in P:lragraph 2S7.133(1)(g), E.lorid~LBt3tute~,
means a violation of any state or federal law by a person -Mth respect to and directly related to the
transaction of business with any public enciry or with an agency or politiC<ll subdivision of any other
state or with the United. States, indudin.g, but not limited to, any bid or contract for goods or
services to be proVided to any public entity Or an agency or political subdivision of any otl'te: state
or of the United States and involving anritrUSt\ fraud, theft. briber:v\ collusion, racketeering,
conspiracy, or material ro.isrc~re.sentatioD.
3.
and my relationship to the
5. I understand tllat "convictedll or "conviCtion" as deEned in Paragraph 287.133(1)(0), florid::! St~tutes.
means 3 finding of guilt or a conviction of a public entity crime, v."ith or v.ithout an adjudication of
guilt, in an.y federal or state trial court of record relating to charges brought by indictment or
information after July 1, 1989. as a result of a jury verdict. n.onjury tria,4 or entry of a ple:.l of gci.1ty
or nolo contendere. .,
6. I understand that an "aifUiale6 as definec1 in Paragraph 287.133(1)(a), Florida St.:ltutes. means:
1. A predeo;;essor or successor of a person convicted of a public entity crime: or
2. An entity unde:- the control of any natural person. who is a.ctive in the manage:nc:n of the
entity and """n.o has been convicted of a public entity crime.. The ter:o. Baft'iliatcft includes those
officers, directors, executives, partne:s, sharellolders, e~ployees, .members. and agents who are active
in the management of an af:filiate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipme:lt or income among persons when not for fair
market valu.e uIlder an arm's length ag.reement. shall be a prima facie case that One pe:son controls
another person. A pe:-son who knov.ingly ~nters into a joint ve:lr.ure '''ith a person who has been.
con\;icted of a public entity crime in Rorida during the preceding 36 months shall be considered an
affIliate. .
i. I understana th:tt a 'pe:-son" as defined in Paragraph 2S7.1.33(1)(e). Eloodn Sbt1,1tes, means any
natural person or entity organizea under the laws of any state or of the United States with [he legal
power to en ter into a bindin g contr:JC~ and which. bids or applies to bid on contr.lcrs for the provision
of goods or services let by a public endry, or which otherwise 4.-v.usacts or applies to transact business
with a public entity. Tht ier;n .person" includes those officers, direc::ors. executives\ panners,
shareholders, employees, members, and agentS who are active in management of an entiry.
S. Based on infonr:.ation :lna belief. the SUltement which I have iO.3l'kc::d below is true in relation to the
en tity submitting this sworn 5 taternenL [ple~e indicate which statement applies.]
Statement - 2
(?VJJR)
TOTAL P.02
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'::.EP-i;)E,-1991 14: 53 FRO~t (' '="HF:ld....nEP F'UF'(HH'.31IlCl [,\1 I Tr:
'37'~ 11:=t22c:-
P.Ol
X Neither the entity submitting this sworn Si3tc:nent, nor any offi~:s. dire~of'$. e:>:ecl.1tivcs,
partners, shareholders. employees. members, or 3ger: rs who are :lct:ve in :TIan:lgemc:1t of the .:':nticy,
:lor any affiliate ot th,e entity have been charged with and convic..ed. of a public e:nity :_'rim~
subseque:'lt to july 1. 1989.
i
The entity submitting this sworn st:ltement. or one or more of the offic.:rs. directo:s,
~xecu[ives, parmers, shnrcholoe:s, employees, members. or ~ge:1ts who are active in management of
the entity, or an nffiUate of the entity has been c~arged with and convic:ed of a public entity crime
su~sequent to July 1.. 1989, tJiQ. [Plense indiote which odditioo::ll sUlte:I1e~t applies.]
There has be~n a proceeding concerning the conviction before a hearing officer of
the SUite of Florida.. Division of Administrative Hearings. The final order entered by the
hearing officer did not place the person or affiliate on the convicted vendor list. (Plense
att:1ch a ~opy of the fIn::ll order.]
The person or affiliate was placed on the convicted ven.dor list. Tnere haS been a
subsequent proceeding before a hearing officer of the State of Rorida, Division of
Administrative Hearings. The final order entered by the hearing officer determ.L.'1ed that it
.was in tbe public. inte:-est..tO remove the person or affiliate from the convic:ed_\'e=.dor list.
[ple:1Se :1ttach a copy or the final order.]
.. The person Or affiliate has not been placed On the convi~ed vendor lic;t. (Please
.describe any :1ctioo taken by or pending with the Department of Gener:ll Services.)
G~__(~?
,
Date:
[SigD~ture]
September 6, 1991
STATE OF Florida
COUNTY OF Pinellas
PE...~SON.ALLY APPEAR-t:D BEFORE ME, the
Jerome Baranowski
[name of individuaL signing]
.1ndersigI. ed aut.hor.iry t
who. after fL"'St beirg sworn by l.'1e~ a1:5xed hisfher signature
My commission expires:
C;:;;P~ll~
JANET NICHOLS
State of Florida
My Comm. Exp. Feb. 25. 1993
in t~e space provided above on this
6th
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ATTACHl\fENT B - SCOPE OF SERVICES
GENERAL
1'11is Scope of Services which was developed jointly by the Consultant and City of Clearwater
staff with the mutual goal of developing a unique and innovative Comprehensive Watershed
Management Master Plan for the City of Clearwater that include the following important
sections:
Stormwater quantity oriented management program that will reduce or eliminate
stormwater quantity impacts (i.e., flooding and stream erosion) throughout the City.
Hydraulic/hydrologic models will be prepared for major drainage basins within the City
to determine design flow rates and flood elevations in the basins.
A. Stormwater Management Master Plan
:B. Ecos)'stem Management Master Plan
Ecosystems Management Program that will be coordinated comprehensively with the
Stonnwater Management Master Plan but will also focus specifically on protecting,
improving and restoring the ecological characteristics of the City of Clearwater.
c. Beneficial Use Plan
Concurrent with develop men t of the Stormwater Management Master Plan and Ecosystem
Management Master Plan, a Beneficial Use Balancing Model will be developed to
balance the technical merits of the various stormwater and ecosystem alternatives against
both cost and public acceptability.
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D. Mun.icipal NPDES Permits
Meet the requirements of the U.S. Environmental Protection Agency nonpoint source
NPDES program through completion and submittal of Parts I and n of the stormwater
nonp<>int source Pollution discharge elimination system permit application for the City
of Clearwater municipal stormwater system.
E. Indwtrial NPDES Permits
Meet the requirements of the U.S. Environmental Protection Agency nonpoint source
NPDES program through preparation of individual Industrial nonpoint source pollution
discharge elimination permit applications for selected Ci ty of Cleanvater industrial
facilities.
F. PtIblic Outreach
It will be critical to the success of the Comprehensive Watershed Management Master
Plan program to involve the public in the process. Without a positive attitude by th.e
citizens and activist groups of the City, the highest degree of storrnwater quantity and
quality improvement can not be achieve<L
G. National Fload Insurance Program Applicati()B
Compliance with the National Flood Insurance Program, Flood Damage Reduction
Requirements for those areas of the City that are considered repetitive loss properties.
These properties include 18 locations within the City of Clearwater that have been
damaged more than one time since 1978.
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The City of Clearwater Stormwater and Watershed ~Ianagement Master Plan described herein
will be a comprehensive product tl1at serves a number of beneficial uses and meets current City
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needs and is flexible enough to adapt to future City needs, programs and goals. The program
will be based upon a sound foundation of public understanding and support.
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CITY OF CLEARWATER
STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN
SECTION A
STORMW A TER MASTER PLAN
A primary objective of the project study will be to prepare a comprehensive Stormwater
Management Master Plan (SWMMP) for the basins identified in Table 1, all of which are within
the City of Clearwater Drainage Service Area.
The SWMMP will be used by the City as a tool in the planning and regulation of future
development and as a basis for determining and prioritizing capital improvements. This primary
objective will be met by conducting a comprehensive watershed modeling analysis that will
identify solutions to drainage problems in the many drainage basins within the City. The
Watershed Modeling and Management analysis will also evaluate alternative Storrnwater
Management methods aimed at controlling existing problems and minimizing the prevention of
fut\lre problems.
The anticipated level of effort for each task (e.g., number of drainage structures modeled,
number of lakes and reservoirs included, etc.) ,is estimated in the Preliminary Estimate of Time
and Effort (Exhibit A).
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I. INFORMATION COLLECTION AND MANAGEMENT
Upon receipt of written notice to proceed from the City, the Consultant will proceed with
Task I.
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I. A. Work Program Coordination - Coordinate the City work program with relevant
Federal, State and local regulatory agencies; undertake and begin conducting the
09 /06/91 A-I
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TABLE 1
DRAINAGE BASINS
A. BASINS TO BE MODELED
AREA CHANNEL NUMBER OF
:BASIN (SQ. MI.) LENGTH MILES STRUCTURES
Alligator Creek + 12.5 + 10.2 +45
Curlew Creek +9.2 +14 +55
Spring Branch +1.5 +2 +14
Coastal Zone 1 +2 +1 +5
Stevensons Creek +6 +3.7 +32
Coastal Zone 2 +1.4 0 +20
Coastal Zone 3 +1.3 +.3 +4
Possum Branch +1.5 +1 +5
B. BASINS MODELED/BEING MODELED BY OmERS
BASIN MODEL PREPARED/ YEAR REMARKS
BEING PREPARED FOR PREPARED
Aliens Creek Pinellas County (1) 1991 (1) RS&H
Bishop Creek Pinellas County 8/90 Greiner
Mullet Creek Pinellas County 8/90 Greiner
(1) City of Clearwater and City of Largo is participating with Pinellas County in Allens
Creek proj eet.
c. BASINS TO BE EVALUATED BY RATIONAL OR SPREADSHEET METHOD
BASIN AREA REMARKS
(SQ.MI.)
Clearwater Beach +1.5 No previous studies have
been prepared
09/06/91 A-2
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Project as' described in the Agreement, supplying the necessary personnel,
essential equipment, and facilities to accomplish the objectives stated therein.
LB. Project Coordination Meeting - Designate in writing to the City, the Project
Manager and those persons who will supervise and coordinate the essential
portions of the project. The Consultant will also designate a project liaison
officer to coordinate significant project actions with the City. Once these key
personnel are designated by the Consultant, the Consultant will schedule an initial
joint coordination meeting with the City.
I.C. Literature Search - Perform a literature search to review and assimilate available
information pertinent to the study area. This will include but not be limited to,
a review of the following information available from the City, Pinellas County,
the Southwest Florida Water Management District (SWFWMD), the Florida
Department of Environmental Regulation (DER) , the Florida Department" of
Transportation (FDOT) , the U.S. Army Corps of Engineers (COE), the U.S.
Geological Survey (USGS), the U.S. Department of Agriculture Soil Conservation
Service (SCS), and the Tampa Bay Regional Planning Council (TBRPC).
1. C.1.
Existing reports relative to the study area. A list of studies known
to- the Consultant at the time of this writing are attached as an
Appendix.
I.C.2.
Hydrologic, meteorological, and tidal records.
LC.3.
City Storrnwater Atlas Sheets
LCA.
Existing drainage and storrnwater management systems within the
study area on file.
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LC.5.
Aerial photography of the study area.
I.C.6.
Documentation of selected significant flood events. The
verification and calibration process may require an investigation of
past events which have existing documentation (i.e., rainfall data
and streamflow records).
I.e.7,
Present and projected land use within the study area including the
land use elements of the City of Clearwater Comprehensive Plan,
and major developments which have been approved by the City.
Data regarding prop<:>s~ DRI's, PUD's and other large scale or
significant impact projects will be requested from the City,
Pinellas County, TBRPC, etc. Projections of future land use will
be based on demographics taken from Traffic Analysis Zone
(TAZ) data from the Metropolitan Planning Organization (MPO).
The existing conditions case will be established following
evaluation of these data.
I.C.8.
Drainage maps for City, County and State roads within the City.
l.e.9.
Rules and laws related to storrnwater and flood plain management
(local, regional, state, and federal) pertinent to the study area.
I..D. Field Work - The City of Clearwater Storm water Atlas sheets will be reviewed
and evaluated. The major channels will be field investigated and existing drainage
and stormwater management systems not indicated on the Stormwater Atlas sheets
will be identified.
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A written and/or photographic documentation of modeled reaches (i.e., structures)
in main channels will be included. The photos will include upstream and
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downstream conditions if warranted (particularly if maintenance is required to
resolve poor flow characteristics). Structure numbering willl>e consistent with
the labeling system chosen during modeling.
The field level familiarization will point out specific problem areas and also note
other pertinent factors such as areas subject to sedimentation, high velocity
reaches, environmentally sensitive areas, and features affecting modeling. A GIS
EHYDRO coverage will be prepared showing major paths and structllre locations
intended for modeling.
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I.E.
Land Use Inventory - Inventory existing land uses and proposed land uses for
the year 2000 as shown on the City of Clearwater land use plan for use in
developing input data for the stormwater model. Summarize existing land use
plans and policies developed by the City, Pinellas County, and/or regional
planning agencies to gauge future development potential and submit to the City
for approval.
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I.F.
Survey, Geologic, and Topographic Base Data - Maximum use will be made
of existing data found in studies made for the City and for Pinellas County.
Maximum use will also be made of City staff, as available, to support base data
collection.
I.F.l.
Topography - Reproducible aerial topographic maps (scale:
1 "=200' with l' contours) will be procured by the City from
SWFWMD for the entire basin. If SWFWMD topographic data
is available in GIS format, an integrated layer for topography will
be included in GIS data fues.
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I.F.2.
Cross Sections - Cross sections for modeling will be entered into
GIS format on the basis of contours taken from the SWFWMD
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topographic maps described in Section I.F .1. and cross section
data contained in existing models/studies. Additional cross section
information will be field surveyed (see Section I.F.9.). The
additional cross section data would then be included in the final
model.
I.F.3.
Crossing Structures - Existing As Built plans for bridge and culvert
crossings on the major channels will be obtained, where available,
and pertinent information (invert elevations, low chord elevations,
overtopping elevations at road crossings, pile size and spacing, and
opening dimensions) will be entered into the GIS/ESTRUC
Coverage. Should As Built data not be available for specific
structures, the structures will be field surveyed (see Section
I.F.9.).
I.FA.
Outfall Structures - Details of major outfall structures will be taken
from existing plans obtained from the City, Pinellas County, DOT,
etc. Where such are not available, details will be field surveyed
(see Section I.F.9.). Such details will include structure
dimensions, elevations of the flow line and any bleed down device,
existing surface elevation, and elevation of the top of bank; this
data will be entered into the GIS/ESTRUC Coverage.
I.F.5.
Soil Maps - Soil maps will be obtained from the Soil Conservation
Service (SCS) by the Consultant. Soils data will be entered into
GIS ESTRUC Coverage.
I.F.6.
Seasonal High Water Levels - Measurements will be made, to
facilitate the hydrologic modeling task, at selected locations to
determine the estimated seasonal high water elevations. Prior to
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commencing field work, a GIS SHWL map indicating the location
of proposed seasonal high water elevation determinations will be
submitted for approval by the City. The seasonal high water
elevation will be estimated from biologic and/or vegetative
indicators. Each measurement will be referenced to NGVD by
field survey. SWFWMD will be requested to verify the field
flagging.
I.F.7.
Water Bodies - A GIS Coverage (WATER) showing major water
bodies digitized from SWFWMD aerial topographic maps will be
prepared. This will be a polygon coverage showing areas that
appear to be significantly wet based on the aerial photography
(wetlands, streams, lakes, etc.)
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I.F.9.
Surveying - Conduct surveying as necessary under Tasks I.F .2., .
I.F.3., and I.FA. It is understood that the amount of work effort
will not exceed the allowance available for this item as shown on
Exhibit A.. It is understood and agreed tbat the purpose of this
allowance is to allow the Consultant to obtain by field survey
limited data not available from As Builts, city records, etc.
Should field survey services beyond the allowance shown in
Exhibit A. be required, the Consultant will perform field surveys
as authorized by the City as an additional service.
I.F .8.
GIS Data Base - "GIS coverage will be developed containing data
developed under Tasks I.C., LD., I.F.2., I.F.3., I.F.4., and
I.F. 7. of this Section.
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I.G. Model Review/Selection - Determine a FINAL and specific methodology and
choice of hydrologic/ hydraulic model(s) for each drainage basin, based on the
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quality and quantity of data assimilated in the earlier portions of the stlldy. In the
Interim status Report described below (I.H), the Consultant will include a brief
decision making matrix justifying and describing rationale behind choice of
methodology and model(s).
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1.H. Interim Status Report - Deliver to the City twelve (12) copies of an Interim
Status Report and Detailed Work Plan for Watershed Modeling and Planning
Tasks summarizing data acquired and discussing data deficiencies and
recommendation of model. The Interim Status Report will include a preliminary
Basin Boundary Map. The Consultant will make a formal status presentation to
the City.
1.1 EAC Workshop - A workshop will be held with the City of Clearwater
Environmental Advisory Committee. A status presentation will be made by the
consultant and input will be solicited from the committee.
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1.J. Public Workshops - Several public workshop(s) will be held in lo<:ations
throughout the City after the Consultant has developed familiarity with tne various
drainage basins. The purpose of this worksbop is to gather information related
to the perceptions of the public with regard to historic flooding probleITls, obtain
additional information regarding flood elevations associated with specific events,
and further insight into unique characteristics of the study area. This workshop
will be an informal meeting and will be coordinated with the City, Chamber of
Commerce, local civic associations, etc.
n WATERSHED MODELING AND PLANNING
II.A. Watershed Modeling - Upon receipt of written approval by the City of the
Consultant's recommended methodology and model(s), the basin model(s) will be
prepared for the purpose of determining design flow rates and flood elevations in
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the select~ drainage basins. The level of detail for the modeling task will be
described in the Interim Status Report. City staff will have opportunity for input
through their review. The Interim Status Report will prioritize the modeling
needs and identify budgetary limitations on level of detail regarding which
drainage basins within the City will be modeled, have existing models updated or
utilize existing models prepared by others.
Floodplain information developed during the modeling process will be submitted
to FEMA for acceptance as "best available information". Consultant services will
reflect support of the City's request for a Letter of Map Amendment through
FEMA.
11
One set of executable load modules for models used, input data developed, and
supporting documentation will be provided to the City at the end of the contract
for unrestricted use by City personnel and for use by consultants working on City
projects within the basins. Provisions will be made by the consultant for
explanation and training of City personnel on the use and update of the final
model input files and on GIS interface. The Consultant will not be responsible
for delivering software packages that are copyrighted by third parties such as (but
not limited to) GIS. Copyright status will be a consideration in the selection of
hydrologic/hydraulic model(s).
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Final recommendations of prefened software to accomplish the modeling tasks
are to be submitted for review and approval by the City during review of the
Interim Status Report. Review of the information gathered during Task I of the
study is necessary to adequately determine the best "tools" available for the
modeling task.
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II.A.!.
Watershed Parameters - Develop prelilUinary values for drainage
basin parameters including the following (or their analogues,
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depending on choice of model). Maximum use of parameters
developed for prior studies (both City and County) will be made:
1. Major and sub-watershed drainage boundaries.
2. Land use and soil type.
3. Runoff curve numbers based on existing conditions land
use and soil type.
4.
Times-of-concentration for the major watersheds and sub-
watersheds.
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Technical information developed for this task will be input to the
ARC/INFO Geographic Information System (GIS) developed for
this project. Appendix A identifies the specific type and format of
the data flie coverages that will be prepared as a part of this task.
ARC/INFO attribute information will be exported to DBase fues;
runoff and hydraulic routing models will obtain basin parameters
and structure information from these dBase files.
II.A.2
Hydraulic Routing Model - Hydrologic routing models from
existing drainage studies will be used to the maximum extent
possible, however, where appropriate, a hydrodynamically based
model of the main channels may be prepared. Software such as
the National Weather Service (NWS) DWOPER Program and/or
the Environmental Protection Agency (EP A) EXTRAN Program
will be evaluated for use as a hydraulic routing model. The
selection of software may vary from one basin to another.
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IT.A.3
Runoff Model - Software such as the U.S. Army Corps of
Engineers computer program HEC-l or the SCS computer program
TR-20 may be used for generating runoff hydrograpns and for
routing through ponds, lakes, channels reservoirs.
IT.A.4
Flood Profiles - Flood elevations may be computed using the U.S.
Army Corps of Engineers computer program EEC-2. Discharges
will be taken from the output of the hydraulic routing model runs.
IT.A.5.
Testing/Calibration/Verification - Validation of the models is
necessary to ensure accuracy. This validation can occur at three
levels depending on the availability of historic data. Testing
relates to determining that the model's physical input data cover
hydraulic conditions that may occur under those storm events to be
simulated, up to and including the lOO-year event. Input data
adjustments will be made, as necessary. Adjustments at this
level usually involve network topology and selection of procedure.
The second level of validation is the calibration process.
Calibration involves the simulation of a historic event for which
hydrologic observations are available. The model parameters are
then adjusted so that computed results are similar to hydrologic
observations. Observations include measured discharge and stage
data.
The final level of validation is called verification. This is the
process where simulation of one or more ltistoric events not used
in the calibration step are compared to hydrologic observations.
09}06/91
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The Consultant will validate the models at all three levels within
generally acceptable parameters provided that historic data and
adequate hydrologic observations are available. The degree of
calibration and verification will depend on the availability of
historic flood data as well as its quality, coverage, and detail. It
will be assumed that data obtained from public agencies are
accurate and suitable for use in calibrating hydrologic models.
Only those drainage basins for which new models are prepared
will be validated.
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n.B. Rates/Volumes - Develop rates and volumes of stormwater runoff for the 25 and
loo-year flood events using the SWFWMD rainfall volumes or other appropriate
and approved precipitation data. Flood profiles will be plotted for the flood
events in major conveyance systems, lakes, and other selected water bodies.
1I.C. Interim Modeling Report - Deliver to the City twelve (12) copies of a Interim
Modeling Report summarizing data and runoff rates and volumes for 25 and 100
year events. In addition, specific stormwater problem areas will be identified for
further evaluation under Task II.D. Flood profiles described in II.B. above will
also be presented.
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ILD. Develop St()rmwater Master Plan Scenarios - Detailed SWMMP alternatives
will be developed that consider alternative stormwater management techniques and
technologies. These technologies will include structural and non-structural
approaches and will incorporate to the maximum extent possible those alternatives
previously selected and evaluated in basin studies identified in Appendix B. The
Consultant will formulate alternative storm water management master plan
scenarios which will consider a broad range of possible storm water management
improvement technologies/techniques/locations within the selected basins. It is
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underst~ that the maximum number of alternatives to be evaluated, exclusive
of the do nothing alternative, will not exceed 30 for the entire study area.
Emphasis during development of master plan alternatives will be given to
nonstructural approaches, permitting feasibility (as related to channel
improvements, wetland impacts, upstream and downstream effects, alteration of
historical flows, ... etc.), and cost effectiveness as related to benefits derived.
Each of the proposed alternative SWMMPs to facilitate conformance to current
federal, state, regional and local regulations and requirements for discharges into
receiving bodies. A coordination meeting(s) will be held with federal, state,
regional and local regulatory agencies to review and solicit input regarding
development of alternative SWMMPs. Alternative SWMMPs will also address
the use of detention/retention facilities for solution of stormwater problems.
Alternatives developed will be modeled and refined to allow comparison of costs
and performance.
Alternatives analysis will include the identification of proposed ordinance
provisions and! or regulations that could be adopted by the City to control future
growth and development to achieve stormwater management and flood control
objectives.
The Consultant will analyze output from the modeling of existing conditions to
assess the severity of flood problems. within the ,study area. Problem areas will
be classified for storm frequencies modeled in accordance with the following:
a.
nuisance problem (street and partial yard flooding with no property
damage associated)
b.
potential health threat (e.g., inundation of sanitary sewer systems, long
standing water etc.)
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c. property damage threat
d. public safety threat
II.E. Analysis of Selected SWMMP Alternatives - These analyses willl>e based on
the conceptual level information to be prepared for each recommended
alternative. Analysis will be performed for each of the alternatives developed and
will include flood control benefits calculated as the difference between flood
damages incurred under existing conditions and those incurred under the proposed
alternatives. Damages will consider loss to both private properties and to public
facilities (infra-structure). Generally, the analyses should include:
· Initial costs (maintenance costs, capital costs, etc.). Land acquisition cost
data will be made available by the City.
· Implementation and public acceptance considerations.
· Operation and maintenance costs.
· Reliability.
· Overall benefits.
· Implementation considerations (practicality).
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· Infrastructure impacts
Recommendation of the preferred alternative SWMMP for selected basins will be
made.
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A matrix ~pproach will be utilized for comparison of the SWMMP alte,rnative
plans and the selection of the preferred alternative. Evaluation factors will
include but may not be limited to factors listed above. Supporting documentation
of the rationale employed for the selection of the recommended SWMMP
alte.mative will be described for each evaluation factor.
n.F. Draft SWMMP Report - Prepare and deliver the draft Stormwater Management
Master Plan (SWMMP) report; the report will describe both the master planning
process, as well as the alternatives selection and recommendation process. The
storm water master plan report will also include the recommended management
.
implementation elements of the master plan, as well as a schedule for completion
and/or enactment of appropriate management functions (e.g., watershed or City
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Stormwater Ordinance). A workshop meeting will be held with the City staff,
followed by a formal presentation to the City Commission, emphasizing the
master planning process and its community involvement components. The
storm water management alternatives evaluated during the master planning process
will be presented to the Commission, along with the recommended management
plan and its technical and financial support basis.
Twelve (12) copies of a SWMMP Draft Report will be provided for review.
ill. PREFERRED PLAN DEVELOPMFNT
The remainder of the tasks to be performed by the Consultant will occur after the review
by City staff of the draft SWMMP report and the presentation and selection by the City
Commission of the recommended alternative SWMMP hereinafter referred to as the
PREFERRED PLAN.
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III. A .
Design Detailsl Criteria - Prepare conceptual design details! criteria for the
various elements of the PREFERRED PLAN approved by the City. The
selected plan will require final refinements and simulation.
III.B.
Land Use Plan Conformity - Review the applicability, consistency and
conformity of the City's future land use plan with the PREFERRED
PLAN. Provide recommendations of amendments (if necessary) to City
policies, ordinances, etc.
III.C.
Cost Estimates - Prepare conceptual cost estimates for the Capital
Improvement components of the PREFERRED PLAN.
III. D.
Final Report - Prepare and deliver a Final Stormwater Management
Master Plan (SWMMP) Report. Included in the Final Report will be an
Executive Summary, the conclusions and recommendations of the study,
data and information concerning elements of the study described herein,
project map, and other data and!or information as appropriate. This
document will be prepared as a tool for the City to use in implementing
the PREFERRED PLAN for the watershed.
Twelve (12) copies of the Final SWMMP Report will be provided to the
City for review and approval. Upon incorporation of revisions requested
by the City, twenty (20) copies of the Final SWMMP Report are to be
furnished. In addition, one (1) photo-ready original of the Final SWMMP
Report will be furnished for future use by the City.
III.E.
Deliverables - In addition to the Final SWMMP Report, the Consultant
will provide the City with certain information on two medias:
conventional notebooks and mylar and, GIS (AR:CIINFO software)
magnetic media. Listed below are items to be provided on conventional
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materials. Specifications and items to be provide<! in GIS format on
magnetic media are !istoo in Appendix A.
1.
2.
3.
4.
5.
6.
7.
09/06/91
Master Drainage Basin Study Area Maps delineating major and
sub-watershed boundaries on existing 1" = 200' scale aerial
topographic mylar transparencies.
Floodplain maps delineating the 25-year and lOO-year floodplains
for "Existing" conditions will be prepared on mylar transparencies,
1" =200' scale.
Survey data, as requested and authorized by the City, including the
location, number, type, size and invert elevations of structures,
and cross-sections of primary channels within the watershed.
Computer user documentation which will include input data and
output. Input data will be accompanied by explanation of origin
and assumptions with respect to input parameters.
Node network maps or diagrams will be submitted if not included
in the Final SWMMP Report.
Plots of GIS coverages as described in the Appendix. Additional
coverages generated during the hydrologic data development
process, including CN worksheet layers, will also be provided.
Executable modules of ARC/INFO to d13ase conversion software
and executable models of interface software between dBase and the
storm water models used.
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ARC/INFO GIS Software suitable for use by City to run on PC
system.
ill.F.
Final SWl\1MP Presentation - Upon acceptance of the Final SWMMP
Report by the City, the Consultant will make a presentation at a public
meeting (Reference Section F, Public Outreach) to discuss the findings of
the study, the SWMMP adopted, and capital improvements and regulatory
criteria associated.
IV. PROJECT SERVICFS
At the option of the City Commission, services will consist of preparation of construction
documents and regulatory permits for an element(s) of the PREFERRED PLAN selected
by the City or other stormwater management/ecological consulting services. The exact
scope of services and estimate of fees for professional services will be negotiated at the
time when the City is prepared to authorize the work. It is mutually understood that the
schedules for fees and charges may need to be revised and! or updated at the time these
services are negotiated.
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CITY OF CLEARWATER
STORMWATER AND WATERSHED MANAGEMF~T MASTER PLAN
SECTION B
ECOSYSTEM MANAGEMENT MASTER PLAN
This section of the scope describes the approach to the specific ecosystems management master
planning efforts that will be undertaken for this project. Thi~ approach allows for the evaluation
of the ecological impacts of a full range of environmental "stresses" in the watershed, as
opposed to only storm water runoff. The technical approach to be used for the ecological impacts
analysis is a spreadsheet methodology that uses information contained in GIS overlays for each
selected watershed. These GIS overlays (e.g., land use) have technical information associated
with them (e.g., land use types, loading factors, etc.) that is stored in the GIS database. This
information can be manipulated, using database management techniques available for the GIS
system to, for example, summarize the acreage of various land use types within a specified
geographical area or drainage basin. The GIS database management system then also allows for
calculations to be made that assign a specified pollutant load to a data parameter (for example,
land use) and then summarized this data parameter's information - for example total pollutant
loads for land use in a specified drainage basin. This approach is used for all pollutant types
described in this section.
In this way, the following environmental impacts will be identified graphically (within a
watershed and its priority sub-basins) using the GIS system:
o Runoff nutrient loadings based on land use categories
· Loss or degradation of wetlands and other natural systems.
· Use of herbicides, pesticides, and fertilizers.
· Disposal of automotive and yard wastes.
· lllicit discharges into sewers.
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In a similar matter, the following comprehensive non structural ecosystem management
alternatives will also be evaluated:
· Maintenance of ditches and retention ponds.
· Preservation and conservation of natural systems.
· Upland buffers.
· Natural control vs. use of herbicides and pesticides.
· Urban pond and wetland maintenance and mitigation.
· Erosion control.
· Reclaimed water use.
· Hazardous wastes management.
The ecosystem management planning process will be composed of the following tasks:
I. INFORMATION COLLECTION AND MANAGEl\1ENT
I.A. Establish Ecological Database - This task includes a literature review, interviews
with City staff and field investigations to acquire and evaluate the ecological
database for the City as it relates to the needs and the goals of this proj ect.
I.A.!.
Acquire/review existing information - Available information
(studies, documents, reports, etc,) will be gathered in the
following four ecological areas:
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water quality (existing data sources to include USGS,
FDER, SWFWMD, Pinellas County)
habitat identification (e.g., FLUCCS Code)
stream conditions (e.g., bank erosion and hardening,
sediment contamination,. etc.)
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· watershed characteristics (e.g. SCS soils types, impervious
surface area etc.)
In addition, interviews will be conducted with appropriate Public
Works Department personnel to determine availability of
maintenance staff and equipment, frequency of maintenance work,
etc.
I.A.2.
Field Investigations - Where necessary, field investigations will
be conducted to verify available data. New and independent data
will also be gathered as a part of this process, and additional data
needs (e.g., project specific water quality data) will be defined and
discussed with City staff.
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LB. Build GIS O-verlay System - This task includes the development of coverages for
an ARC INFO Geographic Information System (GIS). These coverages will be
developed for ecosystems information. Where possible and where information
is available, GIS coverages from previous and ongoing studies e. g., watershed
management and protection studies will be used. Where possible, existing
sources of electronic media will b~ used for the information to be input to the
ecosystems management GIS coverages. However, where appropriate, data maps
for ecosystems and environmental information will be digitized as a part of this
task. The coverages will include the following:
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Land use and cover type information for existing and future conditions
(developed from Section A).
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Natural habitat areas for both flora and fauna.
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Water quality data.
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· Su:eam characteristics, including streambed and flood plain conditions
(primarily ecosystem characteristics).
· Agricultural conditions and characteristics.
· Points of illicit discharge into the storm drainage system (including
contaminated groundwater seepage).
· Wastewater treatment and disposal methods, including areas of septic
tanks use (eristing and projected).
· Historic and current landfill areas and conditions (including known and/or
documented contamination of surface and groundwaters).
· Point sources of pollution, including wastewater treatment facilities,
industrial discharges, and other "dry weather sources".
· Nonpoint sources of pollution, including land use nonpoint source loads.
· Watershed chemical usage, including fertilizers, pesticides, herbicides,
etc. on a land use basis, or on a site activity basis.
· Watershed waste disposal activities and/or practices, including automotive,
yard, trash, etc.
· Areas of sediment contamination, and areas susceptible to contaminated
sediment resuspension.
· Stream system hydraulic impacts, including soil erosion and sedimentation
caused by high runoff velocities.
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I.C. Establishment of Ecological Enhancement "Targets" - Ecological base data will
be evaluated to determine the types of ecological problems in each selected
watershed which will be targeted for improvement. This evaluation will
incorporate two considerations: 1) identifying historical conditions targets, and
2) tying these targets into current designated uses for city watersheds including
water quality data and goals. This task will require specific public input into the
targeting process, developed as a part of the overall project public involvement
program, but specifically focused on the particular needs and requirements of this
ecosystem targeting process for each selected watershed.
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A public questionnaire process may be implemented for this sub-task that fully
advises the public of the questions being raised by this effort and solicits public
input to the targeting process. This process, i.e., the use of the public
involvement questionnaire for ecosystems considerations is also a part of the
overall beneficial use balancing effort to be completed for this project. The
specific results of the questionnaire process, and the public involvement process
in general for this ecosystems management task, may be used for the public
support factor of the beneficial use balancing model to be developed for each
selected watershed (see Section C).
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I.D. Interim Status Report - Summarize and synthesize the information and data
assimilated under sub-tasks LA. through 1. C. This report will evaluate and
analyze the historical ecosystem conditions for selected City watersheds, identify
data deficiencies, and will set forth a detailed work program for task II.
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n. IDENTIFY WATERSHED ECOLOGICAL IMPACTS
Watershed ecological impacts will be identified by locating point and nonpoint source
impacts throughout the watershed, using available information concerning documented
pollution discharges resulting from the identified ecological impact categories.
II.A. Ecological Impact Analysis - The GIS overlay system will be used to define
ecological impact summaries for each selected City watershed. This is essentially
the accumulated total of ecological (primarily stormwater or nonpoint source
pollution) impacts on a sub-area and total watershed basis. Watershed nonpoint
source loadings will be identified for selected ecosystem problem points
throughout each selected watershed. Total pollutant loading coverages to these
ecosystem problem points will be overlayed, calculated and documented.
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II.B. Prioritize. Ecosystem Problems - A. decision matrix. type presentation of
ecological problems in the watershed and their probable causes will be developed.
This task will include the following:
n.B.!.
II.B.2,
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II.B.3.
II.E.4.
Identification of existing and proposed future ecological impact
sources - Year 2000 planning conditions will be evaluated using
the GIS system described above to develop a current and projected
storrnwater/nonpoint source load for the selected ecosystem
problem points on a watershed basis.
Evaluate ecosystem problems - Evaluate ecosystem problems in
selected watersheds in a generalized manner to identify the
technical cause and effect relationship be~ween upstream sources
of stormwater/nonpoint source pollution and the identified or
projected ecosystem problem.
Prioritize ecosystem problem areas - Categorize and prioritize
ecosystem problem areas as well as ecosystem impact sources on
the basis of environmental/ecological factors, cost, and public
input, utilizing a decision matrix approach.
Develop ecosystem problem list - Following City staff input, a
prioritized list of ecosystem problems for which control
alternatives will be evaluated will be finalized. City policy will be
documented with respect to the implementation of the ecosystem
management planning task.
n.e. - Identify and Evaluate Control/Enhancement Alternatives - Alternatives for the
prioritized problem areas defined above will be evaluated. Sub-tasks to be
completed for this work include:
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Define control/enhancement alternatives - An assessment of
potential management alternatives for the prioritized ecosystem
problem areas will be developed. The control/enhancement
alternatives will be both structural and nonstructural in nature,
with an emphasis towards non structural controls as much as
possible. Structural controls will include individual construction
projects involving water quality or ecosystem management
components. Nonstructural controls may include regulation and
public policy adoptions regarding:
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· Comprehensive public education programs.
· Natural control versus the use of herbicides and pesticides.
· Urban pond and wetland maintenance and mitigation.
· Erosion control.
· Reclaimed water use.
· Hazardous wastes management.
· Preservation and conservation of natural systems.
· Use of upland buffers.
GIS system analysis of control alternatives - A GIS identification
and evaluation of expected performance characteristics of control
alternatives will be conducted. These control alternatives will
include both:
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Point Type Controls - where a specific project, such as a
wet detention pond, can be located on a GIS ~()verage.
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Area Type Controls - where the use of primarily
nonstructural alternatives, such as public education, can be
identified for a large section of a watershed.
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Expected performance of each identified control, in terms of
percent reduction in stormwater/nonpoint source pollutants will be
determined andlor defined for each selected control alternative.
An overlay type summary of individual control options, including
structural and nonstructural, will be accumulated for each
ecosystem management alternative. Selected alternatives for
detailed evaluation will be defined.
n.C.3.
Control Alternatives Evaluation - The GIS coverages described
above will be used with a series of control overlays to develop a
watershed wide reduction in storm water nonpoint source pollution
to be achieved through the implementation of a given control
alternative. A control alternative could be a single point type
project, an area wide non structural alternative, or a combination
of both.
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A matrix approach will be used to evaluate those control
alternatives that achieve a required level of pollution reduction in
a watershed. Required pollution reduction levels will be defined
by the city policy statement described above. For those control
alternatives identified above, the following evaluation criteria will
be used to determine a recommended control alternative:
.
Hazardous waste data.
Natural features data.
Biological assessment data.
Environmental permitting requirements.
Water quality criteria.
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ll.C.4.
Coordination with Stormwater Management Master Plan - Water
quantity oriented (flood control) alternatives being developed as a
part of the stormwater management master plan will be
coordinate.d with the water quality/ecosystem management
alternatives developed.
H.D. Draft Ecosystem Management Master Plan - Prepare and deliver the draft
Ecosystem Management Master Plan (EMMP) report. This draft report will
describe both the ecosystem management master planning process as well as the
alternatives selection and recommendation process. The draft report will also
include the recommended management implementation elernents of the master
plan and a schedule for completion or initiation of appropriate management
functions (e.g., development of City Ordinances).
ill. PREFERRED PLAN DEVELOPMENT
ill.A. Selection. and Modeling of Final Control Alternatives - Following the
development of a Draft Ecosystem Management Master Plan Report, City input
to the contraIl enhancement alternatives evaluation process will be solicited.
Based on the results of this input, the preferred plan of control/enhancement
alternatives will be seleCted for each of the selected city watersheds. Following
this selection, a preferred Ecosystem Management Master Plan will be prepared
and presented to the City Commission.
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ill.B. Final Ecosystem Management Master Plan - The fmal ecosystem management
master plan component of the final watershed master plan will be developed as
a part of this task, and incorporated a single coordinated watershed management
plan document. In addition, an implementation program will be developed as a
result of this project. Heavy emphasis will be placed on supporting Best
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Managemeqt Practices (EMP) including maintenance of ditches and retention
ponds, etc.
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CITY OF CLEARWATER
STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN
SECTION C
BENEFICIAL USE PLAN
Concurrent witl1 the activities performed under Section A (Stormwater Management Master Plan)
and Section l3 (Ecosystem Management Master Plan), the Consultant will develop and implement
a beneficial use balancing model. The model will be used to balance the technical merits of
stormwater and ecosystem alternatives against both their cost and public acceptability through
the utilization of a weighted decision matrix. As such, the model will be used both to rank
project alternatives and to evaluate the technical results to incorporate public involvement and
support into the alternatives evaluation process.
The beneficial use planning process will serve as the major component of the projects I overall
public outreach program, and will be composed of the following tasks:
I. DEVELOPMENT OF THE WEIGHTED DECISION MATRIX
The Consultant will prepare a draft framework for the beneficial use balancing model
based on input received from the City staff. The following components will be included:
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I.A. Eeneficial use categories. Beneficial use categories include positive functions
and attributes of various management alternatives generated under both the wet
(SWMMP) and dry (EMMP) plans. These categories will include but not be
limited to the following:
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· ~lood protection and control
· Water quality protection/enhancement
· Habitat protection/enhancement
· Erosion control
· Recreational benefits
· Aesthetic benefits
· Navigational benefits
· Water supply protection
· Economic support
LB. Effectiveness ranking scales and factors. The effectiveness ranking scales and
factors will encompass a hierarchical numeric system for ranking the relative
technical effectiveness of the selected management alternatives (developed in
Tasks ll.F. of Section A and n.B. of Section B) with regard to each beneficial
use category.
I.e. Public support ranking scales and factors. The public support ranking scales
and factors will encompass a hierarchical numeric system for ranking public
preference and acceptability for a each beneficial use category as it relates to a
particular management alternative. The product of the effectiveness factor and
the public support factor will constitute the feasibility factor for each beneficial
use category.
I.D. Cost ranking scales and factors. The cost ranking scales and factors will
encompass a hierarchical numeric system for classifying and ranking the various
costs associated with a particular management alternative. The cost factor is to
be utilized as a divisor of the cumulative total of feasibility factors for each
beneficial use category.
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I.E. ::Beneficial. use ranking scales and factors. The quotient of the sum of all
feasibility factors divided by the cost factor for each management alternative will
constitute the beneficial use factor for that management alternative.
The draft weighted decision matrix will be presented to the City staff for review
and critique. The fmal structure and scaling factors of the weighted decision
matrix will be jointly determined by the City and the Consultant. Upon approval
of the structure and function of the weighted decision matrix between the
Consultant and City staff, the final concept will be presented to the City
Environmental Advisory Committee for further commentary and refinement. The
final product of tI1is task will be a uniform weighted decision matrix. which can
be applied to the evaluation of storm water and ecosystem management alternatives
for each selected basin in the City drainage service area.
n. RANKING AND ANALYSIS
II.A. Public Education. and Involvement Workshop.
Upon approval of the weighted decision matrix approach, the City and the
Consultant will jointly hold a public workshop with the City Commission for the
purposes of presenting and explaining the beneficial use planning process. At the
workshop the weighted decision matrix will be presented for public commentary,
In addition. commentary will be specifically sought from the Clearwater Chamber
of Commerce and other interested groups.
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II.E. Establishment and Involvement of Citizens Advisory Committees
See Section F (public Outreach)
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II. C . Alternatives Ranking Process.
Alternatives developed via the storm water master planning and ecosystem
management planning processes will be applied to the beneficial use balancing
model for' ranking. The various alternatives will be presented to the citizens
advisory committee(s) in a series of workshops (not to exceed a total of ten one-
day workshops) for review and evaluation.
Prior to the workshops, the Consultant will determine both. the effectiveness and
cost factors for each alternative evaluated. The City and the Consultant will
jointly assist the citizens advisory committee(s) in determining appropriate public
support factors for each alternative.
At the conclusion of the workshops, beneficial use factors for each alternative
presented will be calculated and subsequently ranked. Various combinations of
wet and dry plan alternatives for each basin will also be evaluated, and the
preferred combination of alternatives for each basin will be determined. The
results of the alternatives ranking process will be summarized in an interim report
for each affected basin.
II.D. Level of Service Analysis.
Following the alternatives ranking workshops, the Consultant will develop a draft
framework for the environrnenta1level of service matrix. The draft framework
will include appropriate scaling for the cumulative beneficial use factors
established during the alternatives ranking process, as well as an analysis of
governing regulations and a defensible rationale for defining relative
"environrnentallevels of selVice" (e.g. level of service A, B, Coo.) in relation to
regulatory requirements and environmental quality. Applicable regulations to be
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considered in the evaluation and development of stormwater and environmental
levels of service will include but not be limited to:
· Chapter 17-3 F.A.C. - State water quality standards
· Chapter 17-25 F.A.C. - State stormwater rule
· Chapter 40D-4 F.A.C. - SWFWMD surface water management rules
· Chapter 17-40 F.A.C. - State water policy
In addition, the Consultant will provide an analysis of costs which may be used
by the City to establish corresponding storm water utility fee rates for each defined
environmental level of service.
The draft environmental level of service matrix will be presented to the City staff
and the City Environmental Advisory Committee for review and critique.
m. BENEFICIAL USE PLAN DEVELOP:MENT
Upon approval by the City of the level of service matrix, results of the Beneficial Use
Balancing procedure, (effectiveness and cost analysis) for alternatives identified in the
Surface Water Management Master Plan (SWMMP) and the Ecosystem Management
Master Plan (EMMP) will be presented in a Final Beneficial Use Plan Report. Twelve
(12) copies of the Final Beneficial Use Plan repOrt will be provided to the City for
review and approval. The City can then use the Final Beneficial Use Plan in prioritizing
and scheduling of Capital Improvement Plan projects.
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CITY OF CLEA.R W A "fER
STORMW A TER AND WATERSHED MANAGEMENT MASTER PLAN
SECTION D
MUNICIPAL NFDES PERMIT APPLICATION
I. PART I NPDES PERMIT APPLICATION
In 1972 the U. S., Congress amended the Clean Water Act to prohibit point source
discharge of pollutants to waters of the United States. These discharges are regulated by
the U. S. Environmental Protection Agency (EPA) under the National Pollutant
Discharge Elimination System (NPDES) permitting program. The initial goal of the
NPDES Program was to reduce pollutant loading in municipal sewage and industrial
process wastewater. The Water Quality Act of 1987, also known as the Clean Water Act
of 1987, added Section 402(P) which require(! that the EPA establish regulations
governing NPDES permit application reqllirements for storm water discharges. On
November 16, 1990, fmal NPDES permitting application requirements for industries as
well as certain municipalities were publish.ed in the Federal Register (Vol. 44, No. 22).
Generally, municipal permits (a two-part application) are required for urban areas with
populations in excess of 100,000 (1980 census).
The Part I application is a background assessment of the City of Clearwater (City) using
predominately existing information or information developed through other sections of
this project. This information establishes technical, legal, management, and financial
"baseline" data for the Part II application Work Plan.
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The Consultant will coordinate with the City to identify and define:
LA Data Collection and Legal Authority
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Ge~eral information regarding the City required for the Part I application.
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The existing legal authority of the City to enact ordinances, require
permits, or monitor activities that mandate control of stormwater
discharges by various types of sources.
This task will include the establishment of a coordination plan with Pinellas
County . for their County-wide NPDES permit. Technical tasks will be
coordinated with GIS data management considerations for the NPDES as well as
the Stormwater Master Plan (Section A) and the Ecosystem Management Master
Plan (Section B).
LB. SClIree Identification
The Consultant will identify and document background data necessary for the
development of a comprehensive storm water pollution management program and
a NPDES permit application. This background information is required for the
/ Part I NPDES permit application and also supports the technical studies that need
to be completed in order to prepare the final management plan for the Part II
NPDES application. Specific items to be gathered, assessed, and documented
include:
· Outfall locations
Identification of known storm sewer outfalls that discharge into waters of
the United States (existing outfall location maps to be used).
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· Drainage Boundaries
Estimate of the outer perimeter and area of drainage for each major
outfall.
· Land Use Data
Identification of land use activities within the drainage basin of each major
outfall, with estimates of population densities per land use and projected
growth (year 2(00) areas. An average runoff coefficient will be provided
for each land use.
· Industry ~tions
Identification of industrial activities by Standard Industrial Classification
(SIC) codes.
· Waste Disposal Facilities
Location and description of municipal landfills (operating or closed) and
waste treatment facilities, including hazardous waste sites.
· Existing NPDES Discharges
Location of known discharges to the storm sewer system that have been
issued an NPDES permit.
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· Stormwater Controls
Location of major structural stormwater/nonpoint source pollution controls
for stormwater discharges.
· Open Space
Location of publicly owned parks, recreational areas and other open areas.
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. 1. C. Discharge Characterization
The Consultant will gather and present backgrollnd infonnation on the storrnwater
discharge characteristics of the City's storrnwater system, as well as conditions
in, and potential impacts to, downstream water bodies. Specific items to be
addressed include the following:
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Rainfall Information
Monthly mean and average information.
I.C.2.
Discharge Information
Existing quantitative data for volume and quality of storm
discharges, summarized from existing drainage studies. Include,
where readily available, water quality sampling information,
including procedures and methods.
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I.C.3.
Receiving Water Information
Summarize existing water quality information on waters that
receive City storm discharges. The following data sources will be
used for this analysis:
· Section 305 (b) Reports
· Section 304 (1) Reports and supporting information
· Section 319 (a) Report for the State of Florida
· Section 314 (a) Reports
· Section 320 Estuary Program information
· Available water quality reports provided by the City
1. C.4.
Field Screening
The Consultant will coordinate with Pinellas County staff and the
City of Clearwater to develop the field screening program for the
City of Clearwater which will:
Utilize City wide grid system (1/4 mile square grid cells) to define
candidate grid cells. Use land use information, e.g., heavily
urbanized areas suspected of illegal discharges, to select final
screening points. Select 250 screening points. Each screening
point will be visually observed during non-storm conditions. If
fl()w is observed, two grab samples shall be collected in a 24 hour
period and evaluated for:
.
flow rate
color
odor
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turbidity
oil sheen or surface scum
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Provide a narrative description of the above for both samples.
Also, develop field analytical data for:
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. pH
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. total chlorine I,
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. total copper t.
. total phenol
. surfactants
The Consultant will coordinate with City and PinelIas County staff
who will perform actual sampling and use results of field screening
program to support the Part I application.
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I.D. Characterization Plan.
Prepare a plan for storm discharge characterization, including the selection of 10
discharge points for storm event sampling. Prepare narrative for Characterization
Plan.
I.E. Management Program
Prepare a narrative of tile City's existing management programs for storm
pollution control. Include narrative sections describing:
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structural and non-structural controls
operation and maintenance measures
floodplain management program
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· wetland protection program
· land development regulations
· emergency/spill response programs
· Florida DER and SWFWMD storm pollution control regulations/programs
currently being implemented in Clearwater.
· any programs/measures directed toward illicit connection detection and
management.
1. F. Financial Review
The Consultant will review the City's existing financial abilities (e.g., the current
Stormwater Utility) to determine whether it has adequate capacity to finance the
final City storm water management program. Activities will include:
· Identify current financial resources of the City to fund stormwater NPDES
implementation tasks, including current funding levels, municipal budget
overview.
· Identify funding requirements for preparation of the Part n application and
for long-term ability to support more intensive water management
responsibilities.
· Searcll for other funding sources such as the Southwest Florida Water
Managetrlent District.
LG. Preparation of NPDES Part I Application
Part I NPDES application materials will be prepared according to EPA content
and format requirements.
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· ~ai:a Mapping
Information developed in Task LB. will be input to the GIS data
management system as separate overlays. This data will then be mapped
for Part II application pUrp<lses, on either 7.5 minute USGS topographic
maps or other appropriate base map approved by EP A.
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· Permit Application Narratives
Develop a draft report that summarized necessary Part II application
information for City review. Incorporate review comments, if necessary,
and prepare final application/report for City submittal to EP A by May 18,
1992.
LH. Part II Work Plan
Following the completion of the preparation of the Part I NPDES Permit
Application, the work plan for the preparation of the Part II application will be
refined, as necessary by the Consultant to incorporate new information developed
. or identified through the Part I application process. This work plan will be based
on the preliminary work plan presented below, along with an evaluation of the
results, conclusions and' policy decisions made during the Part I application
process.
n. PART n NPDFS PERMIT APPLICATION
The Part II application will supplement and build upon the information submitted in Part
I and will require comprehensive water quality sampling and testing. The final objective
of the Part II application is to establish a comprehensive storrnwater management
program for the City of Clearwater.
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II.A. General and Legal Activities
The Consultant will coordinate with City staff and the City Attorney's office to
develop a narrative report containing the following:
· Roles and responsibilities of ilie City dllring the ensuing permit
compliance period.
· Legal framework and options for the various management plan
alternatives, including; industrial site activities and storm discharges, illicit
discharges, spills or oilier non-storm discharges, co-applicant agreements
with Pinellas County, enforcement provisions, inspection or
monitoring! surveillance activities.
· Identify recommended steps to exerCIse legal authority to control
discharges.
IT.B. Source Identification
· Outfall locations
Identify and map any new outfall locations identified subsequent to the
preparation of the Part I application. Include with GIS amp overlay
developed for Task LB. 1.
· Industrial Discharge Data
Develop ;m inventory of industrial storm dischargers by watershed,
including SIC codes. Use the overlay map developed for Task I.BA.,
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updated with any industrial storrnwater NPDES permit application
information that can be obtained from EP A.
II. C. Discharge Characterization Data
Gather information and conduct sampling as described below:
IT.C.l.
Quantitative Data
Collect storm discharge samples for 3 events at 10 outfall locations
(at least 30 days between sampling). Prepare a narrative
description for the following for each sampling event:
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· date and storm duration
· rainfall amount
· time from last rainfall
Analyze storm samples for:
· organic pollutants, Table II of EP A Form 2F
· toxic pollutants, Table ill of EP A Form 2F
· TSS, TDS, COD, BOS, Oil and Grease, Fecal Coliform,
Fecal Strep., pH, TKN, NOz/N03, dissolved phosphorous,
Total ammonia plus organic nitrogen, Total p.
IT.C.2.
Pollutant Estimates
Prepare estimates for annual pollutant load of cumulative
discharges to Water of U. S. from City outfalls defined in I. B. 1.
and II. B. 1. Also, estimate event mean concentration of this
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cumulative discharge for BOD, COD, TSS, TDS, Total N, Total
ammonia plus nitrogen, Total P, dissolved P, CD, CU, PB, and
ZN. Prepare a narrative of estimation procedures.
II.C.3.
Seasonal Pollutant Estimates
Develop a schedule to provide estimates of seasonal pollutant loads
and event mean concentrations for any constituent detected in
sampling conducted for Task n.e.I. This task is for the
development of the schedule only, no additional sampling or
analysis is budgeted.
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Monitoring Program
II
Develop a 5-year sampling and monitoring program, including the
identification of outfall locations, sampling and analysis protocols,
and narrative justification.
TI.D. Develop NPDES Stormwater Management Program
Coordinate the project activities of Section A tasks (Stormwater Management
Master Plan) and Section B tasks (Ecosystem Management Plan) to identify the
proposed city wide comprehensive storm water management master planning
programs and activities to be conducted by the City in/during the five year permit
period. Augment these programs/activities with those required by EP A
regulations as developed in the following sub-tasks (budgeted effort does not
include the actual development of ordinances or ordinance language):
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Commercial and Residential Area Controls
Identify measures and programs as described below for commercial
and residential areas:
a. maintenance activities and schedules for structural controls
b. planning procedures for new development, including
construction site runoff
c. public roadway storm pollution control plan
d.
flood control program coordination, including retrofit
opportunities
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e. management and monitoring plan for storm pollution at
municipal waste facilities, including inspection schedules
f. pesticide, herbicide and fertilizer management program
ll.D.2.
Illicit Discharge Management Program
Prepare a program and schedule to detect and remove illicit
discharges and improper disposal of pollutants in storm sewer
system. Include the following provisions:
b.
screening procedures and locations
a.
sources to be covered under tl1is program (reflect EP A
regulations)
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c. detailed pipe inspections for identified illicit connection
areas, including areas to be so tested
d. spill prevention and emergency response program
e. public involvement and reporting program
f. educational program for HSed oil and toxics disposal
II.D.3.
Industrial and Municipal Waste Disposal Program
Develop a storm pollution control program for municipal waste
disposal areas and industrial discharges subject to SARA Title ill
Section 313 provisions. Identify inspection priorities and
procedures, and a city wide management program. Also, develop
an industrial stormwater discharge monitoring program.
n.D.4.
Construction Site Program
Develop a program, or incorporate existing City and SWFWMD
programs for construction site storm pollution (erosion and
sedimentation) control. Identify site planning provisions, BMP
requirements, inspection program, enforcement program, and
educational and training measures.
IT.E. Assessment of Controls
Identify the anticipated reduction in existing condition stormwater pollution loads
(developed in Task B. 1. C.) that can be expected to occur by implementing the
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Management Program developed in Task II. D. of this Section. Use technical
procedures described for the Ecosystems Management Tasks (Section B).
ll.F. Financial Plan
Based upon funding required to implement the Part II management plan, the
Consultant will identify a financial strategy which will be required to support the
overall management plan on, an annual basis for the fi. ve year permit program.
Funding.sources will be identified. Select feasible financing mechanisms for the
City's selected Part 2 Stormwater Management Plan.
II.G. Preparation of NPDFS Part II Application
The Consultant will prepare Part II NPDES permit application which will include
the preparation of narrative information that must be provided in the Part II
NPDES application. In addition, identify and define programs and commitments
necessary to implement the Part 2 Management Plan.
09/06/91
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CITY OF CLEARWATER
STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN
SECTION E
INDUSTRIAL NPDES PEm1IT APPLICATION COMPONENT
I.
INDIVIDUAL INDUSTRIAL NPDES PERMIT APPLICATION
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As described in Section D, Part I, the final National Pollutant Discharge Elimination
System (NPDES) permitting program (Federal Register Volume 44, No. 22) also require
Individual Industrial permits for certain industry facilities operated by Municipalities.
I.A.
Site Inspection and Coordination Meeting
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The Consultant will meet with City personnel . to gather necessary facility
information required for the permit application package. This information
includes site mapping and related characteristics data, as well as existing
information concerning materials use, management, and disposal at the facility.
This meeting will include a site inspection to identify storm drainage
characteristics and site areas and/or outfalls.
I.B.
Agency Coordination Meeting
It is proposed that the final sampling plan for a facility (including any grouping
of similar outfalls that is relevant and appropriate) be identified to EP A for
review and approval. Any additional specific considerations for a facility, as they
relate to the development of a permit application according to the EP A
regulations, also would be identified as part of this task. A meeting with the
agency to review this information will be requested.
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Individual app~ications for storm water NPDES permits require that a field sample
of storm discharge from a facility (and from all outfalls of a facility unless
grouping of similar outfalls is appropriate) be submitted with the application
package.
I.C. Field Sampling
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The Consultant proposes the use of analytical test kits, which include specific
sampling and handling information designed for each site. With this approach,
City personnel can sample its own stormwater flows using EPA-approved bottles,
preservatives, and QA procedures, to ensure the proper and consistent timing,
collection, storage, and holding time for each analysis.
The analytical test kit approach for NPDES permit application sampling involves
the f()llowing subtasks:
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Selection of representative outfalls for field sampling.
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Development of instructional materials (possibly including an instructional
video tape) describing and illustrating the field sampling procedures for
the particular facility, and including the specific sampling locations, along
with the proper use of the sampling kits.
.
Training of City of Clearwater personnel for sampling of storm events at
each necessary facility.
.
Delivery of a field sampling kit(s) with a description of specific sampling
procedures to the City.
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St~rm event sampling by City personnel (according to specific instruction
and guidelines included with the sampling kit), including completion of
sampling forms and submission of detailed site photographs and
supplementary information.
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Delivery/shipment of completed samples by City personnel, in the
sampling kit, to the selected analytical laboratory for analysis within
required holding times.
· Rigorous evaluation of analytical laboratory results by the Consultant
including QA/QC and data consistency check.
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I.D.
Non-Stormwater Discharge Certification
EP A regulations require that a facility owner certify that there are no non-
storm water discharges to a facility's storm drainage system. The Consultant
proposes to use a field inspection during non-storm conditions to identify whether
any discharge is occurring in or through the facility's storm drainage system.
This independent inspection can then be augmented by a documented reinspection
program by City facility personnel over a long enough period of time to allow for
the necessary certification to be provided to the regulatory agency.
The field inspection and thorough review of a facility's operations and storm
, drainage mapping may identify a need to conduct more rigorous smoke or dye
testing. The Consultant Team can then develop a practical testing program for
specific applications as necessary.
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I.E. Pennit Application Preparation
Information gathered and developed through the previous tasks will be synthesized
into a draft permit application document for review and approval by City staff
prior to submission to EPA. The Consultant will provide documentation
(including backup files) for the application package.
I.F. Agency Interaction
This task includes coordination with EP A Regional IV (Atlanta) personnel to
discuss the permit application package and respond to any questions or concerns.
Additional support needs, including negotiation of eventual permit conditions
and/or limitations, will also be provided by the Consultant.
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I.G. Control Alternatives
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Based on the sampling results and the interpretation of facility information, a
practical and cost-effective management strategy, including specific control
alternatives, can be developed to satisfy both the city's needs and EPA
requirements. A control alternatives document will be developed that identifies
the types of practical and cost-effective measures that are applicable to the VariOllS
facilities.
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CITY OF CLEARWATER
STORMWA1'ER AND WATERSHED MANAGEM:EN'T MASTER PLAN
SECTION F
PUBLIC OUTREACH
It will be critical, tluoughout the entire work effort, to involve the public in the process in order
to obtain pertinent information and data about each watershed that may not be available from,
or known by City staff. In addition, since the funds needed to make the recommended
improvements will come from the Stormwater Utility Fee paid by residents and business owners,
their involvement is beneficial and necessary to provide them with a significant opportunity to
comment on the criteria used to rank: the alternatives as well as the advisability of the actual
improvements. Most importantly, however, the final public education process will determine
the degree of success of the Plan since it is most likely that the average resident and/or business
owner may not choose to participate in the public workshops tnat will occur during the planning
and evaluation work efforts. Without a change in attitudes and practices by these groups,
however, the highest degree of improvement to water quality can not be achieved.
Reference to meetings, workshops, etc. have been made during previous sections of this Scope
of Services, and are summarized in the remainder of this section.
I. EVALUATION OF OUTSIDE ASSISTANCE
In order to accomplish the highest degree of public involvement/education, maximum use
must be made of the public workshop process. It is recommended that three Citizen
Advisory Committees be established (one for the beach/Island Estates area, and two for
the "mainland II area). These Committees will receive input during the public workshops
to be held regarding drainage basins within their area of the City. The make up of the
Committees will be determined by the City Commission. Each Committee will meet
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three times. The ~rst will be during the data collection phase, the second will be to help
determine ranking criteria and the third will be to help evaluate the rmal alternatives.
In addition, other existing entities such as the Environmental Advisory Committee,
Clearwater Chamber of Commerce, Coalition of Homeowners, League of Women
Voters, Vision Cable, local newspapers, etc. will be informed of the importance of the
Plan and the need for public involvement/education, and a concerted effort will be made
to determine the role each of these entities will serve in the process. Each of these
groups, and others as appropriate, will be contacted during the initial phase of the work
in order for each to receive a thorough explanation of the future work as well as the
reason for maximizing public involvement, and a commitment will be obtained from all
entities that want to be involved in the process. A report will be prepared outlining the
commitments and how each groups efforts will fit in to the overall public outreach
process.
II. PUBLIC INVOLVEMENT - DATA GATBERlNG
During the initial phases of both the water quantity and water quality elements of the
work effort, public meetings will be held to obtain appropriate site specific information
that may not be available from City staff. Due to the large number of drainage basins
within the City, it may be more appropriate for these meetings to occur at three locations
(two locations on the "mainland II and one on the beach/Island Estates area). One meeting
should be held with the City Commission, preferable during a special workshop session,
to obtain input and direction from the Commission, and one meeting with the
Environmental Advisory Committee should also be held. A detailed list of the types of
infonnation/datalinput to be requested dllring these meetings will be presented to the City
for review prior to any meetings taking place.
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m. PUBLIC INVOLVEMENT. RANKING OF ALTERNATIVES
Two sets of meetings will take place with each of the groups mentioned in the previous
section except for the City Commission. (Ranking criteria input from the Commission
will be obtained during the workshop mentioned above). The rust set of meetings will
address criteria to be used during the preparation of the :Beneficial Use Plan, and the
second set of meetings will address the results of the ranking of alternatives. A detailed
list of the recommended ranking criteria etc. to be discussed at each set of meetings will
be presented to the City for review prior to any meetings taking place. The final meeting
will then be held with the City Commission to obtain approval of the alternatives and the
Plan. If the Public Involvement process results dictate the need for analysis of further
alternatives in one or all of the basins, upon authorization by the City, additional
alternatives will be developed and analyzed.
IV. PUBLIC EDUCATION
It is highly likely that during the development of the Plan, it will be determined that
maximum water quality improvement results can not be obtained unless the average
residentlbusiness owner understands the need to change certain practices (e.g., overusage
of fertilizers, disposal of grass clippings and motor oil, etc). Therefore, a special public
education effort is critical to the success of the Plan. Upon request of the City, the
Consultant will prepare up to three "flyers" to be printed and distributed by the City.
In addition, assistance from others such as newspapers, Vision Cable, etc. will be
solicited and representatives of the Consultant will be available to meet with Homeowners
Associations, business groups and other concerned citizens to further explain the benefits
that can be realized by a change in these practices.
09/06/91
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CITY OF CLEARWATER
STORMWATER AND WATERSHED MANAGEl\1ENT MASTER PLAN
SECTION G
NATIONAL FLOOD INSlJRANCE PROGRAM APPLICATION
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The City desires to comply with the Flood Damage Reduction requirements of the National
Flood Insurance Program by preparing an application addressing those areas of the City that are
considered to contain Repetitive Loss properties. The Engineer has been provided with a list
of 18 locations that have been damaged by flooding more than one time since 1978. This list
will be tile basis of the work outlined below.
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I. RESEARCH/EV ALUA TION
The Engineer will visit each of the' IS repetitive loss sites and discuss the prior damage
with owners knowledgeable of the events. In addition, research will be conducted to
determine the recurrence interval of tile storm that created the damage to determine if it
exceed the 100 year event in order to determine which of the 18 sites (if any) need not
be classified as Recurring Loss sites.
ll. APPLICATION
The Engineer will prepare an application outlining a program to reduce/eliminate the
damage occurring at the Repetitive Loss sites. Parts of the application will explain the
Stormwater Management Plan work effort, outlined in other sections of this Agreement,
to show progress already being made in eliminating the Repetitive Loss damage. It is
understood that structural solutions may not be available for all sites and that, in some
cases, acquisition and/or relocation may be the only solution.
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Any follow on reports outlining further progress will be prepared by tile Engineer under
separate Agreement since it is outside the Scope of Services of this work element.
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ATTACHMENT C
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COl\1PENSA TION
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ATI'ACHMENT C - COMPENSATION
1. METHOD OF COMPENSATION
A. Time Charges - The CITY agrees to compensate the ENGINEER for the
professional services called for under Attachment B to this Agreement by the hours worked and
the attached fee schedule as outlined in Table 1.
Estimated costs for each of the work items follow in Exhibit 1. It is estimated
that the cost for some work items may be less or greater than the estimate as long as the upset
limit total including reimbursable costs shown for the entire work effort is not ex:ceeded.
B. Additional Services - Services authorized by the CITY other than those
specifically listed in the Scope of Services shall be considered additional services for which the
CITY shall compensate the ENGINEER as provided for herein. Additional services shall
include revisions to work previously performe<i that are required because of a change in the data
or criteria furnished to the ENGINEER, or a change in the scope or concept of the project
initiated by the CITY, and/or services that are required by changes in the requirements of public
agencies, after work under this Agreement has commenced.
C. Out-of-Pocket (Reimbursable Expenses) - The CITY shall reimburse the
ENGINEER for all out-of-pocket expenses directly chargeable to the services provided at the
actual cost incurred. Such charges shall be itemized and included in the monthly invoices and
shall be submitted and paid as provided for such invoices. Typical reimbursable expenses
include long distance phone charges, meals and travel expenses when traveling outside the
Tampa Bay area on the CITY's behalf, computer time charges, and identifiable reproduction
costs.
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II.
INVOICING PROCEDURE
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A. The ENGINEER shall submit invoices and progress reports to the CITY for
work accomplished during each calendar month; the amount of each monthly invoice shall be
based on time charges/out-of-pocket expenses for the work accomplished during the invoicing
period. 'The ENGINEER is employing professional subcontractors on this project. The CITY
shall reimburse the ENGINEER for the cost of subcontracts. Such invoices shall be submitted
by the ENGINEER as soon as possible after the end of tile month in which the work was
accomplished and shall be due and payable by the CITY within thirty (30) days.
B. If the ENGINEER employs legal services to collect overdue amounts, the
CITY agrees to pay all costs of collection, including reasonable attorney's fee, whether action
be brought or not.
09/06/91
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m. MISCELLANEOUS
A. Fee Renegotiation - If the ENGINEER's services continue beyond 24 months
from the date of this Agreement, the fees contained in Exhibit 1 of this Attachment shall be
subject to renegotiation; any change in such fees shall apply only to the unfinished service as of
the effective date of such change.
B. Regulatory Constraints - The CITY understands and agrees that should the
CITY direct the ENGINEER to perform a portion of the work prior to receiving the necessary
approval from the applicable regulatory agency, and regulatory agency approvals, when granted,
require changes to said work, such changes shall be considered as "Additional Services" and the
ENGINEER will be compensated for the "Additional Services" in accordance with Paragraph
I.B above.
C. Rules, Regulations, Ordinances - The CITY understands and agrees that the
work outlined in Section I of Attachment B, Basic Services, and the fees outlined in Section I
of Attachment C, Compensation, are based on the ENGINEER's performing the services in
accordance with the existing local, County, State, and Federal rules, regulations and ordinance
in effect at the time of execution of this Agreement and that should any changes to such rules,
regulations and ordinance be made, the ENGINEER will be compensated for any It Additional
Services" necessitated by such changes in accordance with Paragraph I.B above.
09/06/91
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TABLE 1
FEE SCHEDULE
-1 ob Cl~~ification
Principal
Water Resources/Environmental Science Director
Senior Project Manager
Project Manager
Senior Engineer
Project Engineer
Designer
Technician
Drafter
Senior Environmental Scientist
Environmental Scientist
Sllrvey Manager
Land Surveyor
Survey Technician
GIS/CADD Technician
Survey Crew (3 Man)
Sr. Planner
Planner
Construction Manager
Field Representative
Word Processor
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Rate ($/Hour)
$110.00
97.00
91.50
77.00
85.00
62.00
48.50
42.00
32.00
73.25
56.25
65.00
52.00
47.00
55.00
82.00
70.00
55.00
55.00
49.50
25.00
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Meeting Date 11/21/91
SUBJECT: Agreement for Professional Services - NPDES Element of the Stormwater and Watershed
Management Master Plan
RECOMMENDA~ION/MO~ION: Approve a contract for consultant services in the amount of $ 477,654.50,
with King Engineering Associates, Inc. to develop and produce the National Pollutant Discharge
Elimination System (NPDES) permit applications, an element of the Comprehensive Watershed
Management and Urban Ecosystem Management Master Plan for the City of Clearwater (SWMMP), and
other related activities as described in the attached agreement for professional services, for
a term of two years, subject thereafter to renewal by Commission approval.
OU And that the appropriate ~fficial be authorized to execute same.
SACKGROUND: The quality of water in our Nation's lakes, streams, bays and harbors has recently
gained considerable attention and focus from local, state and federal environmental regulatory
agencies, legislators, environmentalists, and private citizens. According to the "National Water
Quality Inventory, 1988 Report to Congress," pollution from sources such as agriculture,
urbanization, construction sites, land disposal and mining are among the leading causes of water
quality impairment. subsequent to this report, on November 16, 1990, the Water Quality Act of
1987 (Also known as the Clean Water Act of 1987) implemented the National Pollutant Discharge
Elimination System permit process for municipal and industrial stormwater discharges.
In addition to the new federal requirement applied to local water resource protection, the state
of Florida has also imposed significant legislation to improve water resources and control
stormwater discharges"in Florida. Changes were made to the State Comprehensive Plan as well
as to the administrative rules of state environmental regulatory agencies. In addition, the
state Water Policy was amended to afford greater protection to state water resources from diffuse
source (Non-Point Source) runoff and has established as a surface water protection and management
goal, the development of comprehensive watershed management plans. This will not only prevent
existing environmental, water quantity, and water quality problems from becoming worse, but will
also reduce existing flooding problems, improve existing water quality, and preserve or restore
the value of natural systems.
In May~ 1989, the City of Clearwater approved, through the Comprehensive Plan, a pledge to
develop a stormwater master plan consistent with the State Comprehensive Plan, and address
policies consistent with the protection of water and natural resources through a conservation
element, a drainage elemant, a coastal zone management element, and a recreation element. In
addition, the City Comprehensive Plan also called for the establishment of a stormwater utility
fee or other funding mechanism to provide the necessary funding to achieve these goals.
(continued)
Reviewed by:
Legal YES
Budget YES
I
Originating Dept. I Costs: S 477.654.50
Publ ic "'arks t>JyI (Current FY)
Approved
Approved
w/conditions _
Deni ed
Commission Action
User Dept_
Funding Source:
Purchasing
NA
Capt. imp. X
Operating
Other
Cont1d to
Risk Mgmt.
NA
Advertised:
DIS
NA
Date:
AtM
NA
Paper:
Other
Not required
Appropriation Code(s)
Attachments:
x
Submi tted by:
Tom Hi ller
315-1-2403-612/541
NPDES Contract
Affected parties
not Hied
Ci ty Manager
Not required
x
(oveR.)
1 . '., '" ,." .' ...,....', . , '" " . 'r I , . I ""'" "". A'
Clearwater City Commission Age~.' Memorandum
Subject: Agreement for Profess! Services - King Engineering
Page 2 (continued)
>ciates, Inc.
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The stormwater Utility Fee was approved on second reading by the commission on December 20, 1990
(Ord. '5058-90) to fund the program as outlined by the Camp Dresser & McKee report entitled
"Establishment of Stormwater Utility Program for the City of Clear~ater, published in May, 1990.
This report recommended that seven hundred and fifty thousand dollars ($750,000) be allocated
~n funding for the development of a stormwater Master Plan. Th~s was subsequently funded in full
through the FY 1990-91 budget process. Presently, four hundred and eighty-s~x thousand dollars
($486,000) remain in this project account subsequent to eKpend!.tures in support of the
development of a Stormwater Utility Fee.
On August 1, 1991 the commission approved the ranking of prospective consulting engineers to
prepare a Citywide Stormwater and Watershed Management Master Plan and authorized staff to begin
negotiations with the selected firms in order of their rankins. The attached contract developed
through negotiation with Ring Engineering Associates and City staff includes five principal
elements. A description and proposed level of funding for the principal elements are:
i
~
1.
2.
3.
4.
5.
Base Data Development
Municipal NPDES Permits (Two parts)
Industrial NPDES Permits
Municipal/Regulatory Coordination
National Flood Xnsurance
$ 93,699
$ 279,912
$ 64,500
$ 30,054-
S 9 r 490
TOTAL $477,655
Since the original stormwater management program concept was conceived, a number of state and
federal changes have occurred, including a more aggressive federal NPDES program than originally
anticipated or planned for by Camp Dresser & McKee in the development of the Stormwater utility
Program, a greater focus on watershed management comprehensive planning required of the city by
federal and state authorit ies than or ig inally conceived wi thin the City of Clearwater I s
Comprehensive Planning Document, and the desire to pursue an additional Flood Insurance
requirement to provide an additional opportunity to the citizens of Clearwater to reduce flood
~nsurance premiums within high flood prone areas.
The available balance in this project is sufficient to provide funds for this contract. Although
the $486,000 now available was anticipated to fund the development of a Comprehensive Sto~water
Master Plan, of which the NPDES Element was certainly an anticipated component, the changes that
have occurred at the state and federal level require staff to now consider phasing this project.
The work proposed by this contract represents those elements minimally required to meet federal
requirements due on May 18, 1992 and which is integral to the development of a final Municipal
and Industrial NPDES permit. Approval of this item will allow the City of Clearwater to move
forward on the most critical elements of the Comprehensive Watershed Management and Urban
Ecosystem Master Plan while details and alternative funding mechanisms are developed for those
remaining features of the Master Plan.
While the focus of this contract is primarily on the NPDES efforts, the contract contains
language that allows for expansion into the more comprehensive master plan which ~as originally
envisioned and is still desired. Should the City of Clearwater be successful in its application
for a 50~-SO% funding cost share with the Southwest Florida Water Kanagement District or from
other similar sources, an amendment ~ill be processed whereby King Engineering is assigned the
greater study.
Agendal.env
.
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.
AGREEMENT
BETWEEN CITY AND ENGINEER/CONSULTANT
FOR
PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this _ day of , ":'19 _, by and
between th~ City of Clearwater, Florida, hereinafter referred to as the CITY, and King
Engineering Associates, Inc., a Florida corporation, hereinafter referred to as the
ENGINEER/ CONSULTANT.
WITNESSETH:
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WHEREAS, the CITY proposes to do certain work towards accomplishment of the
project. The nature, character, CITY'S objectives and limits of the proposed project are to
develop and submit U.S. Environmental Protection Agency, National Pollutant Discharge
Elimination System (NPDES) municipal and industrial permit applications for the City of
Clearwater. Work includes coordination with Pinellas County and adjacent cities to
eliminate duplication of effort. An application will also be prepared to comply with Flood
Damage Reduction requirements of the Nation~ Flood Insurance Program.
WHEREAS, the CITY desires to engage the ENGINEER/CONSULTANT to
perform certain professional services pertinent to such work in accordance with tbis
Agreement;
WHEREAS, the ENGINEER/CONSULTANT desires to provide such professional
services in accordance with this Agreement.
NOW THEREFORE, in consideration of the premises and the mutual benefits
which will accrue to the parties hereto in carrying Ollt the terms of this Agreement, it is
mutually understood and agreed as follows:
I. GENERAL SCOPE OF THlS AGREEMENT
The relationship of the ENGINEER/CONSULTANT to the CITY will be that of
a professional consultant, and the ENGINEER/CONSULTANT will provide the
professional and technical services required under this Agreement in accordance with
acceptable environmental and engineering practices and ethical standards.
II. PROFESSIONAL AND TECHNICAL SERVICES
It shall be the responsibility of the ENGINEER/CONSULTANT to work with the
CITY and apprise it of solutions to environmental, engineering, planning and design
problems and the approach or techniques to be used towards accomplishment of the
CITY'S objectives. The scope of services to be provided to accomplish the CITY'S
objectives is set forth in Attachment B, subject, however, to the inclusion of additional
I
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11/26/91
- 1 -
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servIces as provided' in Section IV.C. Additional Services by the
ENGINEER/CONSULTANT may include upon completion of the NPDES Permit
Applications, and upon direction of tbe CITY, to prepare a comprehensive Stormwater
and Watershed Management Plan and to provide additional engineering, environmental,
planning and surveying services required to design, permit and construct the various selected
alternatives resulting from the Master Plan and/or to assist the CITY with the
implementation of the Master Plan.
III. PERIOD OF SERVICE
A The ENGINEER/CONSULTANT will begin work promptly after receipt of
a fully executed copy of this Agreement; such receipt shall constitute written
notice to proceed.
B. If the ENGINEER/CONSULTANT'S design services called for under this
Agreement are delayed for reasons beyond the
ENGINEER/CONSULTANTS control, the time of performance shall be
adjusted appropriately. If the services under this Agreement continue for a
period of more than two (2) years from the beginning date (as above
provided), the fees contained in Attachment C shall be subject to
renegotiation; any change in such fees shall apply only to the unfinished
services as of the effective date of such change.
C. The ENGINEER/CONSULTANT shall not be bound under this Agreement
if a fully executed copy hereof is not received by the ENGINEER on or
before December 31, 1991.
IV. GENERAL CONSIDERATIONS
11/26/91
~
A
All original sketches, tracings, drawings, computations, details, design
calculations and other documents and plans that result from the
ENGINEER/CONSULTANT'S seIVices under this Agreement are and remain
the property of the ENGINEER/CONSULTANT as instruments of service.
Where such documents are required to be filed with governmental agencies
or where indicated in Attachlnent B, Scope of Services, the
ENGINEER/CONSULTANT will furnish copies to the CITY upon request.
B.
The CITY may, at its expense, obtain a set of reproducible copies of any maps
and/or drawings prepared for it by the ENGINEER/CONSULTANT in
consideration of which the CITY agrees that no additions, deletions, changes
or revisions shall be made to same without the express written approval of the
ENGINEER/CONSULTANT.
c.
Notwithstanding that specific services are enumerated in Attachnlent B, the
ENGINEER/CONSULTANT will, upon written request of the CITY, provide
any and all other civil engineering, environmental, surveying, landscape
architecture and planning services required to implement the NPDES Permits
-2-
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. , '. ,'. . . . " . ' I ' ..', . . ':.' . .'. , '. .
and/ or Mas'ter .Plan and normally falling within the scope of services offered
by the ENGINEER/CONSULTANT; provided, however, that such additional
services shall resu It in extra compensa tioD to the
ENGINEER(CONSULTANT, as provided in Attachment C. It is understood
and agreed that if such additional services are requested, the Agreement shall
be considered as a continuing contract with respect thereto.
D. The CITY Ilereby acknowledges that estimates of probable constfuction costs
cannot be guaranteed, and such estimates are not to be construed as a
promise to design facilities within a cost limitation unless mutually agreed in
advance. .
E. It is understood and agreed that the ENGINEER/CONSULTANT'S services
under this Agreement do not include participation, whatsoever, in any
litigation. Sbould such services be required, a supplemental agreement may
be negotiated between the CITY and the ENGINEER/CONSULTANT
describing the services desiIed and providing a basis for compensation to the
ENGINEER( CONSULTANT.
F. Upon the ENGINEER/CONSULTANTS request, the CITY will furnish or
cause to be furnished such reports, studies, instruments, documents, and other
information as the ENGINEER and CITY mutually deem necessary, and the
ENGINEER/CONSULTANT may rely upon same in performing the services
required under this Agreement.
G. The CITY and the ENGINEER each binds itself and its successors, legal
representatives, and assigns to the other party to this Agreement and to the
partners, successors, legal representatives, and assigns of such other party, in
respect to all covenants of this Agreement; and neither the CITY nor the
ENGINEER will assign or transfer interest in this Agreement without written
consent of the other.
v. INSURANCE/SAFETY AND HEALTH
A. Workers Compensation and Employers Liability
The ENGINEERjCONSULTANTshall procure and maintain, for the life of
, this Contract/Agreement, Workers Compensation Insurance covering all
employees with limits meeting all applicable state and federal laws. This
coverage shall include Employers Liability with limits meeting all applicable
state and federal laws.
11/26/91
- 3 -
f2v 15 R)
" ' . . ", '."., . ".., '. I.. . .' ': ',' , ..', . ,'.
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B. General Liability
The ENGINEER/CONSULTANT shall procure and maintain, for the life of
this Contract! Agreement, General Liability insurance. This coverage shall
be on an "Occurrence" basis. Coverage shall include Premises and
Operations; Independent Contractors; Products and Completed'"Operations
and Contractual Liability. Coverage shall be no more restrictive than the
latest edition of the Commercial General Liability policies of the Insurance
Services Office (ISO).
This policy shall provide coverage for death, bodily injury, personal injury or
property damage tbat could arise directly or indirectly for the performance
of this Agreement.
The minimum limits of coverage shall be $500,000, per Occurrence Combined
Single Limit for Bodily Injury Liability and Property Damage Liability.
The CITY shall be included and identified as an Additional Insured under the
policy/certificate of insurance.
C. Business Automobile Liability
The ENGINEER/CONSULTANT shall procure and maintain, for the life of
the Contract! Agreement, Business Automobile Liability Insurance.
The minimum limits of coverage shall be $500,000, per Occurrence, Combined
Single Limit for Bodily Injury Liability and Property Damage Liability, with
a $100 deductible. This coverage shall be an "Any Auto" type policy.
Coverage shall be no more restrictive than the latest edition of the Business
Automobile Policies of the Insurance Services Office (ISO).
The CITY shall be included and identified as an Additional Insured under the
policy /certificate of insurance.
D. Professional Liability Insurance
The ENGINEER/CONSULTANT shall procure and maintain, for the life of
the Contract/Agreement, Professional Liability Insurance. This insurance
shall provide coverage against such liability resulting from this
contract/project. The minimum limits of coverage shall be $1,000,000 (with
a $75,000 deductible limit paid by ENGINEER/CONSULTANT).
11/26/91
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E. Indemnity
In consideration of the sum of One Hundred Dollars ($100.00), the receipt
and sufficiency of which is acknowledged, payable as part of the first payment
for services the ENGINEER! CONSULTANT agrees to defend, save and hold
the CITY, its agents, assigns and employees, harmless from' all claims or
causes of action, including costs and attorney's fees, and all judgements
whatsoever, involving personal injury, bodily injury, death, or property damage,
arising out of any negligent act or omission, or the violation of any federal,
state or local law or regulations by the Engineer/Consultant, its
subcontractors, agents, assigns, invitees or employees in connection with this
Contract! Agreement.
. F.
Supplemental Provisions
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The insurance coverages and conditions afforded by the above mentioned
policies shall not be suspended, voided, canceled or modified except after
thirty (30) days prior ,vritten notice by certified mail return receipt requested
has been given to both the Public Works Director and the Risk Management
Offices of the CITY.
Certificates of Insurance meeting the specific required insurance provisions
specified within this Contract I Agreement shall be forwarded to both the
Public Works Director and Risk Management Offices of the CITY and
approved prior to tbe start of any work. After review, the Certificate will be
filed with the City Clerk as a part of the official contract fue.
Receipt and acceptance of the ENGINEER/CONSULTANTs Certificate of
Insurance, or other similar document does not constitute acceptance or
approval of amounts or types of cover~ges which may be less than required
by this Contract! Agreement.
The CITY nlay, at its option, require a copy of the ENGINEER/
CONSULTANTs Insurance Policies.
G. Safety and Health Requirements
It is the ENGINEER/CONSULTANTs sole duty to provide safe and
healthful working conditions to its employees on and about the site of
Contract! Agreement Performance. The CITY assumes no duty for
supervision of the ENGINEER/ CONSULTANT.
11/26/91
The CITY may order that the work stop if a condition of immediate danger
to CITY employees, equipment or property damage exists. This provision
shall not shift responsibility or risk of loss for injuries or damage sustained
from the ENGINEER/CONSULTANT to the CITY, and the
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ENGINEER/CONSULTANT shall remain solely responsible for compliance
with all safety requirements and for the safety of all persons and property at
the site of ENGINEER! CONSULTANT performance. Should tbe work
continue into the construction phase, it is understood and agreed to by all
parties that the approved contractor will have sole responsibility for safety and
health conditions at the construction site.
The ENGINEER/CONSULTANT shall comply with the s-tandards and
regulations set forth by the Occupational Safety and Health Administration
(OSHA), the Florida Department of Labor and Employment Security and all
other appropriate federal, state, local regulations or CITY safety and health
standards.
VI. COMPENSATION
The ENGINEER/CONSULTANT shall be compensated for all selVices rendered
under this Agreement in accordance with the provisions of Attachment C.
VII. TERMINATION
This Agreement may be terminated by either party by seven (7) days prior written
notice, in the event of substantial failure to perform in accordance with the terms hereof
by the other party through no fault of the terminating party. If this Agreement is
terminated, the ENGINEER shall be paid in accordance with the provisions of Attachment
C for all work performed up to the date of termination.
VIII. SUSPENSION, CANCELLATION OR ABANDONMENT
In the event the project described in Attachment A, or the sefYlic{~s of the
ENGINEER/ CONSULTANT called for under this Agreement, is/are suspended, canceled
or abandoned by the CITY, the ENGINEER/CONSULTANT shall be given thirty (30)
days prior written notice of such action and shall be compensated for the professional
services provided and/or related fees for which there is an irreversible obligation IIp to the
date of suspension, cancellation or abandonment.
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IN WI1NESS WHEREOF, the parties hereto have made and executed this Agreement
on the date and year first above written.
SSOCIATES, INC.
WITNESS
By:UW/fiA ~~
. Countersigned:
CITY OF CLEARWATER
Rita Garvey
Mayor-Commissioner
By:
Michael J. Wright
City Manager
Approved as to form and
correctness:
Attest:
M.A. Galbraith, Jr.
City Attorney
Cynthia E. Goudeau
City Clerk
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ATTACHMENT A
STATEMENT ON A DRUG FREE WORKPlACE/
SWORN 5rATEMENT - PUBUC EN'llTY CRIMES
(PREVIOUSLY SUBMITTED)
::
-ON FILE WITH CITY-
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CITY OF CLEARWATER
STORMWATER AND WATERSHED MANAGEMENT MASTER PlAN
SECIlON A
BASE DATA
An objective of the Base Data task will be to assimilate available existing information which
may be used to compile the data required for submittal to the U.S. Environmental
Protection Agency (EP A) under the NPDES municipal permitting (Section B) and industrial
permitting (Section C) tasks. No new research will be undertaken except as may be
required to meet NPDES requirements and where it may be demonstrated to the City that
information is not otherwise available and is a Federal requirement.
The anticipated level of effort for each data collection task (e.g., number of structures to
be located, number of outfalls to be sampled, etc.) is estimated in the Preliminary Estimate
of Time and Effort included as Exhibit A
1. INFORMATION COLLECI10N AND MANAGEMENT
Upon receipt of written notice to proceed from the City, the Consultant will proceed
with Task 1.
LA. Work Program Coordination - Coordinate the City work program with
relevant Federal, State and local regulatory agencies; undertake and begin
conducting the Project as described in the Agreement, supplying the necessary
personnel, essential equipment, and facilities to accomplish the objectives
stated therein.
LB. Project Coordination Meeting - Designate in writing to the City, the Project
Manager and those persons who will supervise and coordinate the essential
portions of the project. The Consultant will also designate a project liaison
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officer to coordinate significant project actions with the City. Once these key
personnel are designated by the Consultant, the Consultant will schedule an
initial joint coordination meeting with the City.
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I.C. Uterature Search - Perform a literature search to review and assimilate
available information pertinent to the project area. This will 'include but not
be limited to, a review of the following information available from the City,
Pinellas County, the Southwest Florida Water Management District
(SWFWMD), the Florida Department of Environmental Regulation (DER),
the Florida Department of Transportation (FDOT), the U.S. Army Corps of
Engineers (COE), the U.S. Geological Survey (USGS), the U.S. Department
of Agriculture Soil Conservation Service (SCS), and the Tampa Bay Regional
Planning Council (TBRPC).
I.C.1.
Existing reports relative to the study area.
I. C.2.
Hydrologic, meteorological, and tidal records.
I.C.3.
City Storrnwater Atlas Sheets
I.CA.
Existing drainage and storrnwater management systems within
the study area on file.
I.C.6.
Documentation of rainfall volume and duration data. The
NPDES permit application process required documentation of
the annual median or average rainfall event in the City to
determine appropriate storm events for sampling.
I.C.S.
Aerial photography of the study area.
11/26/91
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I.C.7. Present and projected land use wifhin the study area including
the land use elements of the City of CleaIWater Comprehensive
Plan, and major developments which have been approved by the
City. Data regarding proposed DRI's, PUD's and other large
scale or significant impact projects will be requ~s!ed from the
City, Pinellas County, TBRPC, etc.
I.C.8. Drainage maps for City, County and State roads within the City.
I.C.9. Rules and laws related to stormwater and flood plain
management (local, regional, state, and federal) pertinent to the
project area.
1.C.10. Water quality (existing data sources to include USGS, FDER,
SWFWMD, Pinellas County)
I.C.1I. Stream conditions (e.g., bank erosion and hardening, sediment
contamination etc.)
1. C.12. Watershed characteristics ( e.g., SCS soils types, impervious surface area
etc.)
In addition, interviews will be conducted \vith appropriate Public Works
Department personnel to determine availability of maintenance staff and
equipment, frequency of maintenance work, etc.
1.0. Field Work - The City of Cleanvater Stormwater Atlas sheets will be reviewed
and evaluated. Major cbannel/outfalls will be field investigated and existing
drainage and stormwater management systems not indicated on the
Stormwater Atlas sheets will be identified. This work will not result in a
formal update or revision of the City's Atlas sheets.
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The field level familiarization will point out specific problem areas and also
note other pertinent factors such as areas subject to sedimentation, high
velocity reaches, environmentally sensitive areas, and features affecting
modeling. A GIS EHYDRO coverage will be prepared showing major
drainage conveyance routes, structures and outfall locations.
I.E. Land Use Inventory - Inventory existing and proposed land use records from
the City of Clearwater land use plan for use in developing input data for the
municipal NPDES permit application.
LF. Survey and Topographic Base Data - Maximum use will be made of existing
data found in studies made for the City and for Pinellas County. Maximum
use will also be made of City staff, as available, to support base data
collection.
I.F.1. Topography - Reproducible aerial topographic maps (scale:
1" =200' with l' contours) will be procured by the City from
SWFWMD for the entire basin. If SWFWMD topographic data
is available in GIS format, an integrated layer for topography
will be included in GIS data files.
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Crossing Structures - Existing As Built plans for bridge and
culvert crossings on the major channels will be obtained, where
available, and pertinent information (invert elevations, low chord
elevations, overtopping elevations at road crossings, pile size and
spacing, and opening dimensions) will be entered into the
GIS/ESTRUC Coverage.
I.F.3.
Outfall Structures - Details of major outfall structures will be
taken from existing plans obtained from the City, Pinellas
11/26/91
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County, DOT, etc. Such details will include structure
dimensions, elevations of the flow line and any bleed down
device, existing surface elevation, and elevation of the top of
bank; this data will be entered into the GIS/ESTRUC Coverage.
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I.F.4.
Water Bodies - A GIS Coverage (WATER) sh~~g major
water bodies digitized from SWFWMD aerial topographic maps
will be prepared. This will be a polygon coverage showing areas
that appear to be significantly wet based on tbe aerial
photography (wetlands, streams, lakes, etc.)
I.F.5. GIS Data Base - GIS coverage will be developed containing data
developed under Tasks I.C.7., I.C.l0., lD., I.E., I.F.1., I.F.2.,
LF.3., and I.FA. of this Section.
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ATTACHMENT B - SCOPE OF SERVICES
QENERAL
This Scope of Services which was developed jointly by the Consultant and City of
Clearwater staff with the mutual goal of responding to the U .5. Environmental' Protection
Agency (EP A) NPDES municipal stormwater permitting requireInents. The Scope of
Services is broken into sections as follows:
A. Base Data
Collection of information necessary for development of U.S. Environmental
Protection Agency - NPDES stormwater permit applications for the City of
Cleanvater municipal stonnwater system and designated City industrial facilities.
Existing information will be used wherever possible and available. New research to
support the development of required NPDES application will only be .undertalcen
where it may be demonstrated to the City that such work is necessary and not
otherwise available through existing data.
B. Municipal NPDES Permit Application
Meet the requirements of the U.S. Environmental Protection Agency nonpointsource
NPDES program through completion and submittal of Parts I and n of the
stormwater nonpoint source pollution discharge elimination system permit application
for the City of Clearwater municipal stormwater system.
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C. Industrial NPDES Permit Application Component
Meet the requirements of the U.S. Environmental Protection Agencynonpointsource
NPDES program through preparation of individual Industrial nonpoint source
pollution discharge elimination permit applications for selected City of Clearwater
industrial facilities.
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D. Coordination - Municipalities/Regulatory Agencies
It will be critical to the success of the NPDES project to adequately coordinate
activities with Pinellas County, the Cities of Dunedin, Safety Harbor, Largo, Belleair
and Belleair Beach, as well 'as regulatory agencies such as the ~n~ronmental
Protection Agency (EP A) and the Florida Department of Environmental Regulation
(FDER). The Consultant will assist the City staff through meetings, coordination,
technical research and presentations.
E. National Flood Insurance Program Application
Compliance with the National Flood Insurance Program, Flood Damage Reduction
Requirements for those areas of the City that are considered repetitive loss
properties. These properties include 18 locations within the City of Clearwater that
have been damaged more than one time since 1978.
F. Project Services
At the option of the City Commission, services will consist of preparation of
Stormwater and Ecosystem Management Master Plans, construction documents and
regulatory permits for watersheds or basins selected by the City or other stormwater
management/ ecological consulting services. The exact scope of services and
estimate of fees for professional services will be negotiated at the time when the City
is prepared to authorize the work. It is mutually understood that the schedules for
fees and charges may need to be revised and/or updated at the time these services
hare negotiated.
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CITY OF CLEARWATER
STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN
SECTION B
MUNICIPAL NPDES PERMIT APPUCATION
I. PART I NPDES PERMIT APPLICATION
11/26/91
In 1972 the U. S. Congress amended the Clean Water Act to prohibit point source
discharge of pollutants to waters of the United States. These discharges are
regulated by the U. S. Environmental Protection Agency (EPA) under the National
Pollutant Discharge Elimination System (NPDES) permitting program. The initial
goal of the NPDES Program was to reduce pollutant loading in municipal sewage
and industrial process wastewater. The Water Quality Act of 1987, also known as
the Clean Water Act of 1987, added Section 402(p) which required that the EPA
establish regulations governing NPDES permit application requirements for
stormwater discharges. On November 16, 1990, final NPDES permitting application
requirements for industries as well as certain municipalities were published in the
Federal Register (Vol. 44, No. 22).
Generally, municipal permits (a two-part application) are required for urban areas
with populations in excess of 100,000 (1980 census).
The Part I application is a background assessment of the City of Clearwater (City)
using predominately existing information and information collected under Section A
Base Data. This information establishes technical, legal, management, and financial
"baseline" data for the Part II application Work Plan.
LA General Information and Legal Authority
The Consultant will coordinate with the City Attorney, Public Works
Department, and other appropriate personnel to document:
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General informatioll regarding the City required for the Part I
application.
· Those laws that provide legal authority to the City to enact ordinances,
require permits, or monitor activities that mandate control of
stormwater discharges by various types of sources.
This task will include the establishment of a coordination plan with Pinellas
County for their County-wide NPDES permit. Technical tasks will be
coordinated with GIS data management considerations for the NPDES.
lB. Source Identification
The Consultant will identify and document background data necessary for the
development of a comprehensive stonnwater pollution management program
and a NPDES permit application. This background information is required
for the Part I NPDES permit application and also supports the technical
studies that need to be completed in order to prepare the final management
plan for the Part II NPDES application. Specific items to be gathered,
assessed, and documented include:
· Outfall locations
Identification of knoWn storm sewer outfalls that discharge into waters
of the United States (existing outfall location maps may be used).
· Drainage Boundaries
Estimate of the outer perimeter and area of drainage for each major
outfall.
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· Land Use Data
Identification of land use activities within the drainage basin of each
major outfall, with estimates of population densities per land use and
projected growth (year 2000) areas. An average runoff coefficient will
be provided for each land use.
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Industry Locations
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Identification of industrial activities by Standard Industrial
Classification (SIC) codes.
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Waste Disposal Facilities
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Location and description of municipal landfills (operating or dosed)
and waste treatment facilities, including hazardous waste sites.
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Existing NPDES Discharges
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Location of known discharges to the storm sewer system that have been
issued an NPDES permit.
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Stormwater Controls
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Location of major structural stormwater /nonpoint source pollution
controls for stormwater discharges.
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· Open Space
Location of publicly owned parks, recreational areas and other open
areas.
I.C. Discharge Characterization
The Consultant will gather and present background information on the
stormwater discharge characteristics of tbe City's stormwater system, as well
as conditions in, and potential impacts to, downstream water bodies. Specific
items to be addressed include the following:
I.C.l. Rainfall Information
Monthly mean and average information.
I.C.2. Discharge Information
Existing quantitative data for volume and quality of storm
discharges, summarized from existing drainage studies. Include,
where readily available, water quality sampling information,
including procedures and methods.
lC.3. Receiving Water Information
Summarize existing water quality information' on waters that
receive City storm discharges. The following data sources will
be used for this analysis:
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Section 305 (b) Reports
Section 304 (1) Reports and supporting information
Section 319 (a) Report for the State of Florida
.
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11/26/91
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. Section 314 (a) Reports
· Section 320 Estllary Program information
· Available water quality reports provided by the City,
Pinellas County, SWFWMD or FDER
I.C.4. Field Screening
The Consultant will coordinate with Pinellas County staff and
the City of Clearwater to develop the field screening program
for the City of Clearwater which will:
Utilize, City wide grid system (1/4 mile square grid cells) to
define candidate grid cells. Use land use information, e.g.,
heavily urbanized areas suspected of illegal discharges, to select
final screening points. Select 250 screening points. Each
screening point will be visually observed during non-storm
conditions. If flow is observed, two grab samples shall be
collected in a 24 hour period and evaluated for:
· flow rate
color
odor
turbidity
oil sheen or surface scum
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Provide a narrative description of the above for both samples.
Also, develop field analytical data for:
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pH
total chlorine
total copper
total phenol
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The Consultant will coordinate with City and Pinellas County
staff who will perform actual sampling and use results of field
screening program to support the Part I application.
I.D.' Characterization Plan
Prepare a plan for storm discharge characterization, including the selection
of 10 discharge points for storm event sampling. Prepare narrative for
Characterization Plan.
I.E. Management Program
Prepare a narrative of the City's existing management programs for storm
pollution control. Include narrative sections describing:
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structural and non-structural controls
operation and maintenance measures
floodplain management program
wetland protection program
land development regulations
emergency jspill response programs
Florida DER and SWFWMD storm pollution control
regulations/programs currently being implemented in Clearwater.
any programs/measures directed toward illicit connection detection and
management.
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I.F. Financial Review
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The Consultant will review the City's existing financial abilities (e.g., the
current Stormwater Utility) to determine whether it has adequate capacity to
finance the final City stormwater management program. Activities will
include:
· Identify current financial resources of the City to fund -stormwater
NPDES implementation tasks, including current funding levels,
municipal budget overview.
· Identify funding requirements for preparation of the Part n application
and for long-term ability to support more intensive water management
responsibilities.
· Search for other funding sources such as the Southwest Florida Water
Management District.
I.G. Preparation of NPDES Part I Application
Part I NPDES application materials will be prepared according to EP A
content and format requirements.
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· Data Mapping
Information developed in Task I.B. will be input to the GIS data
management system as separate overlays. This data will then be
mapped for Part II application purposes, on either 7.5 minute USGS
topographic maps or other appropriate base map approved by EP A.
.
Permit Application Narratives
11/26/91
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Develop a draft report that summarized necessary Part II application
information for City review. Incorporate review comments, if
necessary, and prepare final application/report for City submittal to
EPA by May 18, 1992.
lH. Part n Work Plan
Following the completion of the preparation of the Part I NPDES Permit
Application, the work plan for the preparation of the Part n application will
be refined, as necessary by the Consultant to incorporate new information
developed or identified through the Part I application process. This work plan
will be based on the preliminary work pian presented below, along with an
evaluation of the results, conclusions and policy decisions made during the
Part I application process.
ll. PART IT NPDES PERMIT APPUCATION
The Part n application will supplement and build upon the information submitted
in Part I 'and will require comprehensive water quality sampling and testing. The
final objective of the Part IT application is to establish a comprehensive stormwater
management program for the City of Clearwater. The Consultant will not proceed
with Part II NPDES permit application preparation and related services without
written authorization by the City.
II.A. General and Legal Activities
The Consultant will coordinate with City staff and the City Attorney's office
to develop a narrative report containing the following:
Roles and responsibilities of the City during the ensuing permit
compliance period.
11/26/91
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· Legal framework and options for the various management plan
al ternatives, including; industrial site activities and storm discharges,
illicit discharges, spills or other non-storm discharges, co-applicant
agreements with Pinellas County, enforcement provisions, inspection
or rnonitoring/sUlveillance activities.
· Identify recommended steps to exercise legal authority to control
discharges.
D.B. Source Identification
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· Outfall locations
Identify and map any new outfall locations identified subsequent to the
preparation of the Part I application. Include with GIS map overlay
developed for Task I.E.
· Industrial Discharge Data
Develop an inventory of industrial storm dischargers by watershed,
including SIC codes. Use the overlay map developed for Task lB.
updated with any industrial stormwater NPDES permit application
information that can be obtained from EP A.
TI. C_ Discbarge Characterization Data
Gather information and conduct sampling as described below:
II.C.1. Quantitative Data
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Collect storm discharge samples for 3 events at 10 outfall
locations (at least 30 days between sampling). Prepare a
narrative description for the following for each sampling event:
· date and storm duratiuil
· rainfall amount
· time from last rainfall
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Analyze storm samples for:
· organic pollutants, Table II of EP A Form 2F
· toxic pollutants, Table III of EP A Form 2F
· TSS, IDS, COD, BaS, Oil and Grease, Fecal Coliform,
Fecal Strep., pH, TKN, NOiN03, dissolved phosphorous,
Total ammonia plus organic nitrogen, Total P.
n.C.2. Pollutant Loading Analysis
11/26/91
Prepare estimates for annual pollutant load of cumulative
discharges to Water of U. S. from City outfalls defined in I. B.
and II. B. Also, estimate event mean concentration of this
cumulative discharge for BOD, COD, TSS, IDS, Total N, Total
ammonia plus nitrogen, Total P, dissolved P, CD, CD, PB, and
ZN. The technical approach to be used for the pollutant
loading analysis is a spreadsheet methodology that uses
information contained in GIS overlays for each selected
watershed. These GIS overlays (e.g., land use) have technical
information associated with them (e.g., land use types, loading
factors, etc.) that is stored in the GIS database. This
information can be manipulated, using database management
,techniques available for the GIS system to, for example,
summarize the acreage of various land use types within a
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specified geographical area or drainage basin. The GIS
database management system then also allows for calculations
to be made that assign a specified pollutant load to a data
parameter (for example, land use) and then summarized this
data parameter's information - for example total pollutant loads
for land use in a watershed. This approach is used for pollutant
types described herein.
In this way, environmental impacts can be identified graphically
(within a watershed) using the GIS system; such as:
.
Runoff nutrient loadings based on land use categories
Loss or degradation of wetlands and other natural
systems.
Use of berbicides, pesticides, and fertilizers.
Disposal of automotive and yard wastes.
Illicit discharges into sewers.
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In a similar matter, the following nonstructural pollution
management practices can also be evaluated:
Maintenance of ditches and retention ponds.
Preservation and conservation of natural systems.
Upland buffers.
Natural control vs. use of herbicides and pesticides.
Urban pond and wetland maintenance and mitigation.
Erosion control.
Reclaimed water use.
Hazardous wastes management.
This task includes the development of coverages for an
ARC/INFO Geographic Information System (GIS). These
11/26/91
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coverages will be developed for ecosystems information. Where
possible, existing sources of electronic media will be used for
the information to be input to the ecosystems GIS coverages.
The Coverages will include the following data:
· Points of illicit discharge into the storm drainage system
(including contaminated groundwater seepage).
· Wastewater treatment and disposal methods, including
areas of septic tanks use (existing and projected).
· Historic and current landfill areas and conditions
(including known and/or documented contamination of
surface and groundwa ters).
· Point sources of pollution, including wastewater treatment
facilities, industrial discharges, and other tldry weather
sources"4
· Nonpoint sources of pollution, including land use
nonpoint source loads.
· Watershed chemical usage, including fertilizers, pesticides,
herbicides, etc. on a land use basis, or on a site activity
basis.
Watershed ecological impacts will be identified by locating point
and nonpoint source impacts throughout the watershed, using
available information concerning documented pollution
discharges resulting from the identified ecological impact
categories.
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The GIS overlay system will be used to define ecological impact
summaries for watersheds within the City. This is essentially the
accumulated total of stormwater or nonpoint source pollution
impacts on a watershed basis. Watershed nonpoint source
loadings will be identified for selected ecosystem proble~ points
throughout each selected watershed. Total pollutant loading
coverages to these ecosystem problem points will be overlayed,
calculated and documented for use by the City in developing
future Watershed Management Plans and for submission to
EPA.
II.C.3. Seasonal Pollutant Estimates
Develop a schedule to provide estimates of seasonal pollutant
loads and event mean concentrations for any constituent
detected in sampling conducted for Task II.C.I. This task is for
the development of the schedule only, no additional sampling
or analysis is budgeted.
ILCA. Monitoring Program
I,
Develop as-year sarnpling and monitoring program, including
the identification of outfall locations, sampling and analY..sis
protocols, and narrative justification.
IJ.D. Develop NPDES Stormwater Management Program
Coordinate with City of Clearwater staff to identify proposed city wide
comprehensive stormwater management master planning programs and
activities to be conducted by the City prior to or during the five year permit
period. Augment these programs/activities with those required by EP A
regulations as developed in the following sub-tasks (budgeted effort does not
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include the. actual development of master plans, ordinances or ordinance
language):
11.D.1. Commercial and Residential Area Controls
Identify measures and programs as described- below for
commercial and residential areas:
a. maintenance activities and schedules for structural
controls
b. planning procedures for new development, including
construction site runoff
c. public roadway storm pollution control plan
d. flood control program coordinatio~ including retrofit
opportunities
e. management and monitoring plan for storm pollution ~t
mu.nicipal waste facilities, including inspection schedules
f. pesticide, herbicide and fertilizer management program
11.0.2. lllicit Discharge Management Program
Prepare a program and schedule to detect and remove illicit
discharges and improper disposal of pollutants in storm sewer
system. Include the following provisions:
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a. sources to be covered under this program (reflect EPA
regulations)
b. screening procedures and locations
c. detailed pipe inspections for identified illicif .connection
areas, including areas to be so tested
d. spill prevention and emergency response program
e. public involvement and reporting program
f. educational program for used oil and toxies disposal
n.D.3. Industrial and Municipal Waste Disposal Program
Develop a storm pollution control program for municipal waste
disposal areas and industrial discharges subject to SARA Title
III Section 313 provisions. Identify inspection priorities and
procedures, and a city wide management program. Also,
develop an industrial stormwater discharge monitoring program.
ILDA. Construction Site Program
Develop a program, or incorporate existing City and SWFWMD
programs for construction site storm pollution (erosion and
sedimentation) control. Identify site planning provisions, BMP
requirements, inspection program, enforcement program, and
educational and training measures.
11/26/91
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II.E. Assessment. of Controls
Identify tile anticipated reduction in existing condition stormwater pollution
loads (developed in Task II.C.2.) that can be expected to occur by
implementing the Management Program developed in Task ~. D. of this
Section.
n.F. Financial PIClIl
Based upon funding required to implement tbe Part II management plan, the
Consultant will identify a financial strategy which will be required to support
the overall rnanagement plan on an annual basis for the five year permit
program. Funding sources will be identified. Select feasible financing
mechanisms for the City's selected Part 2 Stormwater Management Plan.
IlO. Preparation ()f NPDES Part n Application
The Consultant will prepare Part n NPDES permit application which will
include the l'reparation of narrative information that must be provided in the
Part II NPDES application. In addition, identify and define programs and
commitments necessary to implement the Part 2 Management Plan.
11}26/91
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ATTACB1\1ENT C - COMPENSATION
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ATTACHMENT C - COMPENSATION
I. METHOD OF COMPENSATION
A. Time charges - The CITY agrees to compensate the
ENGINEER/CONSULTANT for the professional services called for under
Attachment B to this Agreement by the hours worked and the~attached
fee schedule as outlined in Table 1.
Estimated costs for each of the work items follow in
Exhibit A. It is estimated that the cost for some work items may
be less or greater than the estimate as long as the upset limit
total includirlg reimbursable costs shown for the entire work effort
is not exceeded.
B. Additional Services - services authorized by the CITY
other than those specifically listed in the Scope of Services shall
be considered additional services for which the CITY shall
compensate the ENGINEER/CONSULTANT as provided for herein.
Additional services shall include revisions to work previously
performed that are required because of a change in the data or
criteria furnished to the ENGINEER/CONSULTANT, or a change in the
scope or concept of the project initiated by the CITY, and/or
services that are required by changes in the requirements of public
agencies, after work under this Agreement has commenced.
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C. out-of-Pocket (Reimbursable Expenses) - The CITY shall
reimburse the ENGINEER/CONSULTANT for all out-of-pocket expenses
directly chargeable to the services provided at the actual cost
incurred. Such charges shall be itemized and included in the
monthly invoices and shall be submitted and paid as provided for
such invoices. Typical reimbursable expenses include long distance
phone charges, meals and travel expenses when traveling outside the
Tampa Bay area on the CITY's behalf, computer time charges, and
identifiable reproduction costs.
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II. INVOICING PROCEDURE
A. The ENGINEER/CONSULTANT shall submit invoices and
progress reports to the CITY for work accomplished during each
calendar month; the amount of each monthly invoice shall be based
on time chargesjout-of-pocket expenses for the work accomplished
during the invoicing period. Such invoices shall be submitted by
the ENGINEER/CONSULTANT as soon as possible after the end of the
month in which the work was accomplished and shall be due and
payable by the CITY within thirty (30) days.
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III. MISCELLANEOUS
A. Fee Renegotiation If the ENGINEER/CONSULTANT's
services continue beyond 24 months frOlll the date of this Agreement I
the fees contained in Exhibit 1 of this Attachment shall be subjec~
to renegotiation; any change in such fees shall apply only to the
unfinished service as of the effective date of such change.
B. Regulatory constraints - The CITY understands and
agrees that should the CITY direct the ENGINEER/CONSULTANT to
perform a portion of the work prior to receiving the necessary
approval from the applicable regulatory agency, and regulatory
agency approvals, when granted, require changes to said work, such
changes shall :be considered as "Additional Services" and the
ENGINEER/CONSULTANT will be cOEpensated for the "Additional
Services" in accordance with Paragraph I.B above.
c. Rules, Regulations, Ordinances - The CITY understands
and agrees that the work outlined in section I of Attachment a,
Basic Services, and the fees out1ined in section I of Attachment
C, Compensation, are based on the ENGINEER/CONSULTANT's performing
the services in accordance with the existing local, County, state,
and Federal rules, regulations and ordinance in effect at the time
of execution of this Agreement and that should any changes to such
rules, regulations and ordinance be made, the ENGINEER/CONSULTANT
will be compensated for any "Additional Services" necessitated by
such changes in accordance with Paragraph I.B above.
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CITY OF ClEARWATER
SIORMWATER AND WATERSHED MANAGEMENT MASTER PlAN
SECIlON C
INDUS1RIAL NPDES PERMIT APPLICATION COMPONENT
I. INDIVIDUAL INDUSTRIAL NPDES PERMIT APPUCATION
As described in Section B, the final National Pollutant Discharge Elimination System
(NPDES) permitting program (Federal Register Volume 44, No. 22) also requires
Individual Industrial permits for certain industrial facilities operated by
Municipalities. It appears, at this time, that City facilities requiring individual
permits will include:
East Wastewater Treatment Plant
Northeast Wastewater Treatment Plant
· Marshall Street Wastewater Treatment Plant
Solid Waste Transfer Station
Vehicle Maintenance Facility
Airport (if required)
Solid Waste Management Facility (adjacent to Marshall Street WWTP)
Public Works Materials Storage/Handling Facility
. loA Site Inspection and Coordination Meeting
The Consultant will meet with City personnel to gather necessary facility
information required for the permit application package. This information
includes site mapping and related characteristics data, as well as existing
information concerning materials use, management, and disposal at the
11/26/91
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facility. This meeting will include a site inspection to identify storrn drainage
characteristics and site areas and/or outfalIs.
I.B. Agency Coordination Meeting
It is proposed that the final sampling plan for a facility (including any
grouping of similar outfalls that is relevant and appropriate) be identified to
BPA for review and approval. Any additional specific considerations for a
facility, as they relate to tile development of a permit application according
to the EP A regulations, also would be identified as part of this task. A
meeting with the agency to review this inforrnation will be requested.
Le. Field Sampling
Individual applications for stormwater NPDES permits require that a field
sample of storm discharge from.a facility (and from all outfalls of a facility
unless grouping of similar outfalls is appropriate) be submitted with the
application package.
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The Consultant proposes the use of analytical test kits, which include specific
sampling and handling information designed for each site. With this
approach, City personnel will sample stormwater flows using EP A-approved
bottles, preservatives, and QA procedures, to ensure the proper and consistent
timing, collection, storage, and holding time for each analysis.
The analytical test kit approach for NPDES permit application sampling
involves the following subtasks:
.
Selection of representative outfalls for field sampling.
11/26/91
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· Development ()f instructional materials (possibly including an
instructional video tape) describing and illustrating the field sampling
procedures for the particular facility, and including the specific
sampling locations, along with the proper use of the sampling kits.
· Training of City of Cleanvater personnel for sampling of storm events
at each necess~ry facility.
Delivery of a field sampling kit(s) with a description of specific
sampling :proce<iures to the City.
Storm event sampling by City personnel (according to specific
instruction and guidelines included with the sampling kit), including
completion of sampling forms and submission of detailed site
photographs <lnd supplementary information.
Delivery/shipment of completed samples by City personnel, in the
sampling kit, to the selected analytical laboratory for analysis within
required balding times.
Rigorous evaluation of analyticallaboratary results by the Consultant
including QA/QC and data consistency check.
LD. Non-Stormwater DisclIarge Certification
EP A regulations requ.ire that a facility owner certify that there are no non-
stormwater discha.rges to a facility's starnI drainage system. The Consultant
proposes to use a field inspection during non-storm conditions to identify
whether any discharge is occurring in or through the facilit)?s storm drainage
system. This independent inspection can then be augmented by a documented
reinspection program by City facility personnel over a long enough period of
11/26/91
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time to allow for the necessary certification to be provided to the regulatory
agency .
The field inspection and thorough review of a facility's operations and storm
drainage mapping may identify a need to conduct more rigorous smoke or dye
testing. The Consultant Team can then develop a practical testing program
for specific applications as necessary.
I.E. Permit Application Preparation
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Information gathered and developed through the previous tasks will be
synthesized into a draft permit application document for review and approval
by City staff prior to submission to EP A. The Consultant will provide
documentation (including backup files) for the application package.
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I.F.
Agency Interaction
This task includes coordination with EP A Regional IV (Atlanta) personnel
to discuss the permit application package and respond to any questions or
concerns. Additional support needs, including negotiation of eventual permit
conditions and/or limitations, will also be provided by the Consultant.
IG_ Control Alternatives
Based on the sampling results and the interpretation of facility information,
a practical and cost-effective management strategy, including specific control
alternatives, can be developed to satisfy both the city's needs and EP A
requirements. A control alternatives document will be developed that
identifies the types of practical and cost-effective measures that are applicable
to the various facilities.
11/26/91
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TABLEt
FEE SCHEDULE
J ob Classification
Principal
Water Resources/Environmental Science Director
Senior Project Manager
Project Manager
Senior Engineer
Project Engineer
Designer
Technician
Drafter
Senior Environmental Scientist
Environmental Scientist
Survey Manager
Land Surveyor
Survey Technician
GIS/CADD Technician
Survey Crew (3 Man)
Sr. Planner
Planner
Construction Manager
Field Representative
\-Vord Processor
10/02/91
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Rate ($/Hour)
$110.00
97.00
9] .50
77.00
85.00
62.00
48.50
42.00
32.00
....... ?-
J:J ._J
-6 ?-
J ._.)
65.00
52.00
47.00
55.00
82.00
70.00
55.00
55.00
49.50
25.00
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CITY OF CLEARWATER
STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN
SECTION D
COORDINATION - MUNICIPALITIES/REGULATORY AGENCIES
An objective of this task will be to ensure that all work efforts are performed as efficiently
and economically as possible by eliminating duplication of efforts performed by adjacent
municipalities, and preparing documents, etc. in accordance with the latest guidelines from
the reviewing agencies when it is in the best interest of the City to do so.
I. MUNICIPALITIES
Upon receIvIng direction from the City, the Consultant will meet with the
appropriate representatives of Pinellas County and adjacent municipalities to discuss
project objectives, approach and final product in order for all work efforts to be
coordinated and free of duplication. It is anticipated that meetings/coordination with
the Cities of Dunedin, Safety Harbor, Largo, Belleair and Belleair Beach, as well as
PineIlas County will be required.
n.
REGUlATORY AGENCIES
I
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Upon receIVIng direction from the Client, the Consultant will meet with
representatives of EPA and FDER to discuss and negotiate for the most efficient
final work product that is in the best interest of the Client. It is anticipated tbat
travel to Atlant~ Georgia, and Tallahassee, Florida, will be necessary on several
occasions.
11/26/91
D-l
.
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!
Upon receiving direction from the Client, the Consultant will meet with, and present
status reports to, groups such as the Clearwater Environmental Advisory Committee,
and others as tlle budget will allow. In addition, it is anticipated that two
presentations to the City Commission will be made.
,,.
,.
ill. OTHER MEE1'INGS
11/26/91
D-2
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, . , ." '. \ ,,' . ' " " I " . "" :. '.
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CITY OF CLEARWATER
STORMWATER AND WATERSHED MANAGEMENT MASTER PLAN
SECI10N E
NATIONAL FLOOD INSURANCE PROGRAM APPLICATION
The City desires to comply with the Flood Damage Reduction requirements of the National
Flood Insurance Program by preparing an application addressing those areas of the City
that are considered to contain Repetitive Loss properties. The Engineer has been provided
with a list of 18 locations that have been damaged by flooding more than one time since
1978. This list will be the basis of the work outlined below.
L RESEARCH/EVALUATION
The Engineer will visit each of the 18 repetitive loss sites and discuss the prior
damage with owners knowledgeable of the events. ' In addition, research will be
conducted to deternline the recurrence interval of the storm that created the damage
to determine if it exceed the 100 year event in order to determine which of the 18
sites (if any) need not be classified as Recurring Loss sites.
n. APPUCA nON
The Engineer will prepare an application outlining a program to reduce/eliminate
the damage occurring at the Repetitive Loss sites. Parts of the application will
explain the S'i,orrnwater Management Plan work effort, outlined in other sections of
this AgreelEent, to show progress already being made in eliminating the Repetitive
Loss damage. It is understood that structural solutions may not be available for all
sites and that, in some cases, acquisition and/or relocation may be the only solution.
11/26/91
E-l
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Any follow on reports outlining further progress will be prepared by the Engineer
under separate Agreement since it is outside the Scope of Services of this work
element.
....
"
11/26/91
E-2