03/27/1989 (2)
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Concern was expressed that there should be some discretionary funds
available for the DDB. It was reported there is an unemployment claim of $4,000
from the former secretary.
Mary Vaughan moved to allocate $30,000 to the Community Redevelopment
Agency promotional activities. The motion was duly seconded and carried
unanimously.
8. General Discussion reQardinq the Florida Sunshine Law
M.A. Galbraith, Jr., City Attorney, handed out information regarding the
Florida Statutes on the Sunshine Law and Public Records. A question had been
raised regarding whether or not there was a conflict with Downtown Development
Board members serving on the CRA Promotional Committee.
The City Attorney explained that for public records, any records created
are subject to the law and open for inspection, and that letters and documents
should be filed with the City Clerk. He reported regarding the Sunshine Law
that any time two or more members of the Board discuss business, it is considered
a public meeting and notice to the public is necessary as well as compilation
of minutes. He stated that committees and subcommittees must also notify the
public of their meeting; if two or more members serve on another agency, there
must be notice to the public. The Board can not give one member authority to
negotiate and come back to the Board with a recommendation.'
In response to questions, the City Attorney indicated the Sunshine Law
applies to ad-hoc committees and that a committee of one is possible as long as
that one member does not tell other members other members' positions. He stated
the only safe poll is regarding setting a board meeting date. In response to
a question, he indicated the members are not required to keep their own files
of records as long as the custodian (City Clerk) has them.
C. Update on Various CRA projects
Michael Wright reported there has been an agreement reached regarding the
sale of the Bilgore property to H&G Structures. He outlined the conditions of
that sale.
Concerns were expressed regarding the City selling the property for less
than it had paid for it. It was indicated the City bought the property when it
was zoned commercial, and is selling it for a residential use.
Michael Wright reported negotiations are continuing with Mas One but they
are not complete.
He stated all documents have been signed for the Sidewalk Streets cape
program and there is a imminent start date. In response to a question, he
indicated the hearing regarding the redesignation of S.R. 60 has been set for
late June with a site to be determined. It was stated the redesignation issue
should be separate from the parking on Cleveland Street issue.
DDB
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3/27/89
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The Acting Planning and Development Director, Paula Harvey, was questioned
regarding for what purposes eRA funds can be used. Ms. Harvey reviewed the
history of the establishment of the Community Redevelopment Agency and stated
the agency is obligated to spend its money in accord with the approved RTKL plan.
She stated they are precluded from spending it on construction of administrative
buildings for government, police or fire, for publicly owned capital improvement
projects or for general government operating expenses outside the CRA district.
She stated the funds can be used for funding the CRA promotional activities.
Ms. Harvey reported that a consultant had updated the plan, however it has never
been officially adopted. In response to a question, she indicated the County
Commission still has approval authority over the City's plans.
IV - Board comments
Mr. FineQan indicated satisfaction with the exchange of information that
is occurring between the Downtown Development Board and City staff.
Mr. Flowers indicated although subcommittees would have to abide by the
Sunshine Law, the DDB still has the ability to appoint members to subcommittees
to gather information. It was stated this would be agendaed for the next
meeting. Mr. Flowers requested a presentation by the Downtown Clearwater
Association regarding request for funds be agendaed.
The City Clerk requested direction regarding the meeting in Mayas the
last Monday of that month is the Memorial Day holiday.
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Mr. Flowers moved to establish the meeting date for Monday as May 22nd.
The motion was duly seconded and carried unanimously.
The meeting adjourned at 6:55 p.m.
Attest:
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See etary
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DOB
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3/27/89
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