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01/30/1989 (2) ,~ . -.' \. ':: I '1', ~ .. ~~.<r ',', - ~. .~. f 'i"; . .~ " ',",f, 1 ~ ,1 :.. "'!::"~"'~~ ~'. ';' r",:!J." ".~. ':. . :,,:'~ l; :<,~'" 'i "~ , , ' ",')" /,', If,. '\\ ';~': <,:'\"~''''''!~r:'''l'!A;p;~<<~' , ., ~ V CLEARWATER DOWNTOWN DEVELOPMENT BOARD January 30, 1989 Members present: Tom Thompson, Chairman Charles Finegan, Vice-Chairman Mary Vaughn, Member C. David Carley, Member John Homer, Member Terry Flowers, Member Members absent: Tyler Grady Also present: Michael Wright, Elizabeth Paula Kenneth Assistant City Manager, Deptula, Director of Administrative Harvey, Acting Planning & Development Feldhausen, Secretary to the Board Community Services Services Director Guests: . Paul Brown Mr. & Mrs. J. Arlos Ogg Rose Phifer Jon Silverman on Theresa Bierney, St. Mike Copeland, Tampa Tribune Nick Karay, Florida Power Corporation Bob Ropiati, Jiffy Reproductions Mike Miller, Clearwater Chamber of Commerce Glenn Edward Best, GEB Incorporated behalf of John Petersburg Gallant Times The Chairman called the meeting to order at 5: 30 p. m. He welcomed all the new members and thanked them for their participation. Item.I A1>Droval of the Minutes of the November .28, 1988 Heetinq. John Homer indicated that he abstained Building. the minutes should be on the vote regarding the Pine lIas amended to reflect County Utilities Finegan moved November 28, 1988 as carried unanimously. Mr. to approve amended. the minutes The motion was of the duly meeting seconded of and /. DDB 1 1/30/89 ..,. .', I, \~i(;~:I;:~.;~t~~{;'~~;1~i~~~~:'::; .,. .. ", '~' \ ~ ".I'" . '" .; I . " .:' (I ;:, ,".'" . . ~ 1 , "i, ',1 t.", ' .. .' ,,'" , .' ." :,1,'. . , \" ~,.' '.' '.: .," '. . , ". " " \ f" '/.\ ,;' '. ..' i:.' " . ~ :,/' ' ,,' '..' I'" " , , : " . '~ ' ." Item II - Financial Statements and Fund Balances. Deptula, Director The Chairman introduced Elizabeth Administrative Services of the City. Ms. Deptula stated she will be handling the accounting for the Downtown Development Board. She distributed copies of a financial statement to all members and reviewed it in detail. In response to a question, Hs. Deptula stated the account is interest-bearing. Mr. Carley moved to approve the financial statement. The motion was duly seconded and carried unanimously. Item III - Point of Contact with City Staff. The Chairman introduced Hike Wright, Clearwater's Assistant City Manager for Community Services. . Mr. Wright stated he will be working in the areas of planning and development, economic development, downtown redevelopment, parks and recreation, etc. In response to a question regarding the downtown streetscape pro ject, he indicated the Ci ty has received all the permits from the Department of Transportation (DOT) with the exception of the Maintenance of Traffic Plan, a local permit regarding placement and tasks of flagmen. Work on this project should begin by the end of the month. Discussion ensued regarding Mr. Wright's involvement with a streets cape project during his employment elsewhere. He indicated this project was finished shortly before he left and its impact on traffic and merchants had not been determined. A concern was raised regarding Clearwater's project, that starting in the 400 block would adversely impact businesses, at this time, more than starting at the 700 block. Mr. Wright stated he thought this was necessary due to the location of utility services which have to be reconnected to maintain service. He stated he would verifty this. He stated the contractor, COUCH, was on another job, which was delaying the start of this project. ITEM rv - Transition Items. Hr. Thompson stated all the furniture has been moved to Clearwater City Hall; the accounts receivable and payable are being handled by HS. Deptula and her staff; the lease for the office space and ancillary services have been terminated. It is recommended that the bookkeeping be changed from a manual checkbook accounting sys~em to a special designated fund supported by the City. This will also save the $1,000 audit fee as the City will produce the annual audit. . OOB 2 1/30/89 .)....: ,.., . , , ~. ,,,.- . .. .' , .'" ..' ,..... . _". ,~. , ;,' ,';"." : . c. .,' "",' /' , ",\ i, :. \, ,. .f' , ,. :,",' " ---n' ," , . " ' . of t ': h', ," "',1' ...r ' " ; '. " ,/...--~' \ '\ . . . Mr. Carley moved to approve the change to accounting system. The motion was duly seconded. the automated Concerns were expressed that the Board maintain its autonomy and the checks clearly indicated they are from the DDB. The Chairman reported that the City Clerk's handling the agendas, minutes, and City Manager would be the principal Department would be notices, and that the Assistant contact person for DDB matters. ITEM V - Presentation of FY '87/88 Audit. The Chairman examine the audit reported he asked Ms. Deptula and recommended acceptance. and her staff Ms. Vaughn moved September 30, 1988. unanimously. to accept the audit for the fiscal year ending The motion was duly seconded and carried Upon the vote being taken, the motion carried unanimously. ITEM VI Undate on Streetscaoe (Discussed under Item III). ITEM VII Director. City in Birinq Proqress Economic Development an . Mr. Wright stated he is working closely with the City concerning the selection of an Economic Development Director. field has been narrowed down and the person should be hired Manager The soon. Mr. for Staff Homer asked for discussion on Item IV(f) Support. - Use of CRA Funds Mr. Wright stated the Mayor asked that a record of personnel time that directly pertai.ns to the CRA (Community Redevelopment Agency) be maintained. The City Commission will decide whether or not to charge these costs to the CRA fund. Concerns were expressed that CRA money that could be used for development was being used to pay City personnel costs and this is not done for development in other areas of the City. It was explained that tax money above the 1981 assessment, collected from the eRA district goes into the CRA fund. All taxes from other areas of the City go to the General Fund. A charged request was made that the Board to the CRA fund and for what time be informed purpose. regarding . DDB 3 1/30/89 ,~~ .. ,> " "-'t,,', to , . '", ~'lf' , . -." " " ~ , '~;, ~ . ~. ,,', ," ,'\ '.' -, . . 0,;"<', ....I";,,J.t . . ~ . ",:. VIII - Future Heetinq Schedule. The by-laws require Monday of the month has been that meetings be established as held monthly. The the meeting date. last IX Election of Officers AND X to the CRA. Desianation of Ex-Officio Members The Chairman stated it has been traditional that the Chairman and Vice-Chairman also serve as the ex-officio members to the CRA. He recommended consideration be given to making these appointments separately and that specific terms of office be established. Discussion ensued officers and the appointments make the appointments floor and the vote by concerning procedures to the CRA. It was the separately, that nominations would be secret ballot. for the election of consensus to from the The Chairman requested nominations for Chairman. Hr. Chairman. Finegan moved to The motion was nominate Tyler duly seconded. Grady for the position of Hr. Homer moved to nominate Charles Chairman. The motion was duly seconded. Finegan for the position of Mr. Finegan declined. . Hr. Flowers moved to motion was duly seconded. nominate Dave Carley for Chairman. Mr. Carley declined the nomination. The Hr. Homer moved to nominate Terry Flowers for Chairman. motion was duly seconded. The Hr. Carley moved the nominations be closed. seconded. The motion was duly in the active Hr. Flowers stated by-laws should in development of he felt the standing committee be established and the Board downtown. provided for should be more The secretary announced the tabulation of the secret ballots as a tie. Hr. Carley moved that the election of officers be continued to the next meeting. The motion was duly seconded. Upon the vote being taken, Messrs. Finegan, Carley, Flowers, Thompson, and MS. Vaughn voted "aye." Hr. Homer voted "nay." Motion carried. Hr. Finegan moved to postpone the members to the CRA to the next meeting. appointments of ex-officio The motion was duly seconded. . DDB 4 1/30/89 .. .,' " . ;t:. ~'f'-<; -:. \", .~ ".'_~':r.~...~",'t,{;,.;::(..,;.,!,l -.. ..t.,' I., .. ':',',' ,...'.',..-..- . ~ VI method was requested that the members be established. for designation of the It officio ex- on the motion Messrs. Finegan, Carley, Mr. Flowers voted "nay." the ex-officio Homer, Thompson, Motion carried. Upon the vote appointments being taken, and Me. Vaughn voted .. aye, .. to postpone Finegan moved to to the eRA. annually The motion was independently nominate duly seconded and the ex- carried Mr. officio members unanimously. XI Citizens Comments none. Other Board Action. A request was made that copies of the by-laws be sent to all members. A concern was expressed that items regarding downtown development are not being brought to the Board for input. It was suggested the standing committees called for in the by-laws be established. . Paula Harvey, Acting Planning & Development Director, stated the Planning & Development Department will inform the Downtown Development Board regarding requests for variances, site plans, etc. for downtown development. Me. Harvey stated the Planning & Development Department a preliminary site plan from Norman property near Pierce 100 Condos. The proposal condominium development. The plan meets a water retention area. received development of his is for a twelve-unit code requirements except for Bie for The meeting adjourned at 6:55 p.m. Attest c- ~~ ~ c~ n ~ ~z See etary fLL -- [, ~ b . DDB 5 1/30/89 ;, " ,.~,,'~~~-:-,';<'.';'.,~. ,'.,':/~{~j/}~;:;~ ;-,' .' ,J"( . . ~'1....:... . ,',"'", ,:::', .. .. - .' l,,"'';.;.,' CLEARWATER DOWNTOWN DEVELOPMENT BOARD January 30, 1989 Members present: Tom Thompson, Chairman Charles Finegan, Vice-Chairman Mary Vaughn, Member C. David Carley, Member John Homer, Member Terry Flowers, Member Members absent: Tyler Grady Also present: Michael Wright, Elizabeth Paula Kenneth Assistant City Manager Deptula, Director of Administrative Harvey, Acting Planning & Development Feldhausen, Secretary to the Board Services Director Guests: . Paul Brown Mr. & Mrs. J. Arlos Ogg Rose Phifer Jon Silverman on Theresa Bierney, St. Mike Copeland, Tampa Tribune Nick Karay, Florida Power Corporation Bob Ropiati, Jiffy Reproductions Mike Miller, Clearwater Chamber of Commerce Glenn Edward Best, GEB Incorporated behalf of John Petersburg Gallant Times The Chairman called the welcomed all the new members meeting and thanked to order at 5: 30 p.m. He them for their participation. ItleJIl I Approval of the ~nutes of the November 28, 1988 Meetinq. John Homer indicated the that he abstained on the vote Building. minutes should be amended regarding the Pinellas to reflect County Utilities . Finegan moved to approve November 28, 1988 as amended. carried unanimously. meeting seconded Mr. the minutes The motion was of the duly DDS 1 1/30/89 .; ...., ~"'~~~"?!5?:7:?' ,-:-: ';7>':~>X~:7;'':~; '" ,.t.:-,- , ,) of and \ ."' ,.-. '7]' ",' , , , ',,' ,', " " ,', '. , .' I \., ,.. '. . p " ", " " I" , !. . .... .", '.'" . " c-;.:.~' " (: .c .~ I I, , , " I' " ' .', "."' .: .. . .:t " :", .; .,.. , . ' , , . .' ~.. ..... .',': >. .' " 0" J". :~~""""~M"-';~~i&~~'~'" Item II - Financial Statements and Fund Balances. The Chairman introduced Eli zabeth Administrative Services of the City. Deptula, Director of Ms. Deptula stated she will be handling the accounting for the Downtown Development Board. She distributed copies of a financial statement to all members and reviewed it in detail, In response to a question, Ms. Deptula stated the account is interest-bearing. 'Mr. Carley moved to approve the financial statement. was duly seconded and carried unanimously. The motion Item III - Point of Contact with City Staff. The Chair.man introduced Mike Wright, Clearwater's Assistant City Manager for Community Services. Mr. Wright stated he will be working in the areas of planning and development, economic development, downtown redevelopment, parks and recreation, etc. In response to a question regarding the downtown streetscape project, he indicated the City has received all the permits from the Department of Transportation (DOT) with the exception of the Maintenance of Traffic Plan, a local permit regarding placement and tasks of flagmen. Work on this project should begin by the end of the month. Discussion ensued regarding Mr. Wright's invol vement with a streetscape project during his employment elsewhere. He indicated this project was finished shortly before he left and its impact on traffic and merchants had not been determined. A concern was raised regarding Clearwater's project, that starting in the 400 block would adversely impact businesses, at this time, more than starting at the 700 block, Mr. Wright stated he thought this was necessary due to the location of utility services which have to be reconnected to maintain service. He stated he would verifty this. He stated the contractor, COUCH, was on another job, which was delaying the start of this project. ITEM IV - 'Transition Items. Mr. Thompson stated all the furniture has been moved to Clearwater City Halli the accounts receivable and payable are being handled by Ms. Deptula and her staff; the lease for the office space and ancillary services have been terminated. It is recommended that the bookkeeping be changed from a manual checkbook accounting system to a special designated fund supported by the City. This will also save the $1,000 audit fee as the City will produce the annual audit. DDS 2 1/30/89 ~.,~~~~1:'~~;i';,~,#Pi;1i:;~2~,~~,..:.. ", ,-::::,;~,}.,~:,;;:~ .~ I ., "', ,'~" ' . :.~ '. . "1.', .' ", . - " " . c ': " " ~ e ::-,1, '. ~, \" " . ^. '" ," '\ :: .,.,. ""l.t I ,1, ;. l. ',' t:::':~) , t" ~ I ,- ' - ',f ,'\ .- ... /" . ":~;.)/' "" ,0" .,.;>; . " ' " ,',' ,'r . - . " , . ~. . ~,,*.w~~.""'" . ,'., ' . . , . -, , - tl.&ifiJq')f._&f'~-- ~ ' G-;,. ':l.:;1 '" Mr~ Carley moved to approve the change to accounting system. The motion was duly seconded. the automated Concerns were expressed that the Board maintain its autonomy and the checks clearly indicated they are from the DDB. The Chairman reported that the handling the agendas, minutes, and C~ty Manager would be the principal City Clerk's Department would be notices, and that the Ass~stant contact person for DDB matters. ITEM V - Presentation of FY '87/88 Audit. The Chairman reported he asked Ks. Deptula and her staff to examine the audit and recommended acceptance. Ms. Vaughn moved September 30, 1988. unanimously. to accept the audit for the fiscal year ending The motion was duly seconded and carried Upon the vote being taken, the motion carried unanimously. ITEM VI - Update on Streets cape (Discussed under Item III). e w ITEM VII Director. City Proqress in Hirinq an Economic Development Mr. Wright stated he is working closely with the City Manager concerning the selection of an Economic Development Director. The field has been narrowed down and the person should be hired soon. , ~ Mr. HOWCES- asked for discussion on Item IV(f) - Use of CRA Funds for Staff Support. Mr. Wright stated the Mayor asked that a record of personnel time that directly pertains to the CRA (Community Redevelopment Agency) be maintained. The City Commission will decide whether or not to charge these costs to the CRA fund. Concerns were expressed that CRA money that could be used for development was being used to pay City personnel costs and this is not done for development in other areas of the City. It was explained that tax money above the 1981 assessment, collected from the eRA district goes into the CRA fund. All taxes from other areas of the City go to the General Fund. A request was made that the Board be informed regarding time charged to the CRA fund and for what purpose. . DDS 3 1/30/89 ," , , ...' ";' ,', '" ~I' 0.. 'd?;:':~{<'~'~ >. . , ':,- ;~ ::;.:;. :'.::rzj:.~jr;p~:t;\~;~!: .-...--_......---_.._-----_.....-------~--...._--..__. ._~._.._. ....-- ..~_..._...._. -"-,---.,-.--...-' (; VIII Future Meetinq Schedule. The by-laws require Monday of the month has that meetings be been established as held the monthly. The meeting date. last IX to Election of the eRA. Officers AND X Desiqnation of Ex-Officio Members " The Chairman stated it has been traditional that the Chairman Vice-Chairman also serve as the ex-officio members to recommended consideration be given to making separately and that specific terms of office be and the CRA. He these appointments established. concerning procedures to the separately, that ballot. the the would of consensus to be from the Discussion ensued officers and the appointments make the appointments floor and the vote by secret for CRA. It was nominations election The Chairman requested nominations for Chairman. Mr. Chairman. Finegan moved to The motion was nominate Tyler duly seconded. Grady for the position of Mr. Homer moved to Chairman. The motion nominate Charles Finegan for was duly seconded. Mr. Finegan the position declined. of ~ ~ Mr. Flowers moved to motion was duly seconded. nominate Mr. Carley Dave Carley for declined the Chairman. nomination. The Mr. Homer moved to nominate Terry Flowers for Chairman. motion was duly seconded. The Mr. Carley moved the nominations be closed. seconded. The motion was duly in the active Mr. Flowers stated by-laws should in development of he felt the standing be established and downtown. committee provided the Board should be for more The secretary announced the tabulation of the secret ballots as a tie. Mr. the next taken, Messrs voted " aye. " Carley moved that the election meeting. The motion was Finegan, Carley, Flowers, Mr. Homer voted II nay. " of officers be continued to duly seconded. Upon the vote being Thompson, and Ms. Motion carried. Vaughn Mr. Finegan moved to postpone the appointments members to the CRA to the next meeting. The motion wa s of ex-officio duly seconded. . DDS 4 1/30/89 1 , l' "t, '_ ,_ ':. .::"" .': ....,\... ,~, , . : )..;..~~,;.."y,::.~.. ....!!' ~ ".. . '.' ,t., .f~~ .- ":.-..-- " ,":-.f ,:-\;,~:' ',., -.;?:" ~'I~ .:-: ." ':.~"'4 .. It officio was requested that the members be established. method for designation of the ex- Upon the vote appointments being taken, and Ms. Vaughn voted "aye," on the motion to Messrs. Finegan, Carley, Mr. Flowers voted "nay." the ex-officio Homer, Thompson, Motion carried. Mr. Finegan moved officio members to the unanimously. to CRA. annually The motion was independently nominate duly seconded and the ex- carried XI Citizens Comments none. Other Board Action. A request was made that copies of the by-laws be sent to all members. A concern was expressed that items regarding downtown development are not being brought to the Board for input. It was suggested the standing committees called for in the by-laws be established. . Paula Harvey, Acting Planning & Development Director, stated the Planning & Development Department will inform the Downtown Development Board regarding requests for variances, site plans, etc. for downtown development. Ms. Harvey stated the Planning a preliminary site plan property near Pierce 100 condominium development. a water retention area. from Condos The plan & Development Norman Bie for The proposal is for a twelve-unit meets code requirements except for Department received development of his The meeting adjourned at 6:55 p.m. ,; " ,'I " . DDS 5 1/30/89 "" :".::"';-:,. ..,. '.,,:~~ ~~...:;~.~,': . ~;\.