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11/28/1988 (2) ,;',.J r" \ ',:y.: .. > - ~ '..,:~< ",>' . > . ,. ' , 'd,;':" ~', '~.I/'~'~:' ': 'j';'. ~"'. :',.... '.\ < . , , . Tom Thompson stated he and Tyler Grady were the Counting Committee for the election this a.m. and announced the results of the six candidates seeking election to the Board. Mary Vaughan and David Carley were elected to three year terms, John Homer was elected to a two year term and Terry Flowers was elected to a one year ter.m. He further indicated there was only a 15 vote difference among the four candidates, and according to the by-laws, the two receiving the most votes are assigned the three year terms, etc. Mr. Thompson reiterated the Board will miss both Mr. Armstrong and Mr. Brown as well as the other former members. Congratulations was conveyed by the Board to the newly elected officers present. Discussed ensued regarding the continuity of the Board together with services to be provided to the Board in light of the fact the contract with Jacquelyn Smith is due to expire the end of this month. It was stated they had agreed to keep Ms. Smith on~through the initial period for the reporting of the tax millage, as well as the end of the fiscal year. Further discussion ensued regarding the Board services, location, receiving of the tax, finances coming to the Board, paying checks, keeping the minutes and other such services. Mayor Garvey stated the City Clerk is prepared to take over those responsibilities. As the current lease for the space in the First Florida bank building is due to expire, discussion ensued as to a future location for the Board. Mayor Garvey stated the Board could meet in the City Hall Conference Room. Mr. Bell stated he heard the Board was going to be abolished in the future and asked for additional information. Mayor Garvey indicated the City Commission voted to sunset the Board with the understanding that this may happen in a year. If this comes to pass, the assets of the Board would be redistributed and put into more promotion. It was stated at the last meeting, the Board members agreed they would no longer occupy the spaces currently utilized, and they would continue to use Jacquelyn Smith's services through November 30, 1988. It was stated even if the Board is sunsetted, it would not occur until September 30, 1989. Therefore, the Board will still need a meeting place, space for their files and a Secretary to the Board. The Chairman indicated his understanding was the Board would be vacating the present spaces, they are on a month-to-month rental basis with First Florida and plans are to vacate by ~he end of December, 1988. It was also stated the liability insurance expires December 15, 1988. Mayor Garvey stated she would have the City members notifying them of the procedures, and the them of the time and place of future meetings. Manager send letters to Board City Clerk would be notifying The Chairman stated a preliminary audit of the office items has been completed, and those items will be retained and moved to another facility by the City. He also stated all administrative duties will also be handled by City personnel. This will include taking the minutes, handling monies~ etc. iniii:::. .. .. :::1::1::'1 ::ii::.. ... .1....11" II........ ..:I'!!! :1. hf:i!::: . .!lIlm!!! .. ....., ....... "f'i ".1,:. I ....'f. '" ....1.. "'1"1 I" .0:... .. I I' !!!!:!Il1!illiilllllll:: II mli:mllll :..:.:iiE::!::! ::i,fii..i!. h:::z:hih!.:i Clearwater Downtown Develooment Board 2 11/28/88 ":/.) ": ~:,~ ': . :.:: ':'.~:, ~'.. '~: . ,I>:" ,,' >'::::~ '~';';i(~fi::~~::,',:~:;~':':'.;;t~~~;;~f!Lf.:J ,. .... ..' ," !.~ ~ ' ....'1, ',? ;., " ;... ~'\..~' '. pO .<, ...,.\.",' Further discussion ensued regarding the Board make contact with City personnel to currently leased space by December 31, 1988. Board's future. coordinate the It was suggested the move to vacate the Discussion ensued Garvey again stated the meetings. regarding the need for the December 19th meeting. Mayor City Hall Conference Room was available for the Board's In response to a question regarding the election, it was stated Mr. Homer and Mr. Flowers, who were elected to replace those members who resigned, should fill the seats immediately rather than waiting until the first of January. The Chair.man being in agreement, a motion was made for Mr. Flowers and Mr. Homer to become official voting members as of this meeting. The motion was duly seconded and carried unanimously. Further discussion ensued concerning the office equipment, shutoff of telephone service and notification to the landlord upon the Board vacating the premises. Mayor Garvey stated the City could use the pictures, VCR and the television, and the rest of the equipment could be sold with the monies going to the Downtown Development Board. A motion was made to vacate the premises on December 31, 1988, that the Board ask the City to move the furniture and all fixed assets and the Board donate those assets for the City's use. The motion was duly seconded. A member stated some of the fixed assets are of historical value and should be made available to a historical organization for purchase. Mayor Garvey stated the pictures would be used by the City with a guarantee they would not be disposed of. An amendment was made to the motion that the available to Mr. Ogg as he has been involved with motion was duly seconded and carried unanimously. presented with the picture in appreciation for Development Board. picture of Downtown be made the Board for a long time. The At that time Mr. Ogg was his service to the Downtown Discussion ensued regarding a letter of recommendation and severance pay for Jacquelyn Smith. The Chairman stated he would like Mr. Finegan to handle the changeover in the interim. He stated he and Mr. Finegan would sign the checks as Jacquelyn would be removed from the signature list. Chuck Finegan agreed to oversee the changeover and pointed out a letter of recommendation was issl1ed to Ms. Smith at the last meeting. He stated her last paycheck included severance pay as agreed upon. Paula Harvey stated Pinellas County is proposing an addition to their utilities building west of the corner of Osceola Ave. and Court St. She stated they will be doubling the size of their office building and propose a one story parking structure over a portion of the parking lot. Ms. Harvey stated they are asking for a variance from the City of the 40% view corridor. 1!!g!!I:, .. :u::!I::: .:'::. I:: :11:'" I:: :,:.:,:::: . S' sr'" .l. i.... III: I: :1, . J lilll'fml"'I:: .. .: : : :i ::i IU :n' :u: I::: 1I1!11!IIII!lIhll!III,II!iill!liiilliiiil'i'I'1 !!!n::. fhs:; i:,.:!.t.::!..~t!!!I:h:b Clearwater Downtown Oevelooment Board 3 11/28/88 ;. \.'{/' ').. "\"'..,... .' ". .' ...."., "","1,'.' , , ..- - . '.. ..~.,_.. ... ,.... .. .'..:....;,.."?;...,,'\,:,: \.. ~Io." I '. Li\"..:..~.~:'" . ' 't ",';' '-:,lft:'t:;' ::::'-". '. .:--:~:./ C?,; " .... . 'j. "-, "" , ' I, ,< . :,i' '" ~~:' ',' ',1. .'... r ,', . 0<; ....... . ..,,-. appropriate location. Board Memberl If we could give them thirty days notice, that way the furniture could be moved anytime during that thirty days. Would the City have a need for, or a use for, these tables and chairs, VCR and television? Mavor Garvey. VCR's, television, pictures, yes. Now, when we get into tables and chairs, maybe. We would put them up for auction, and the money would go to the DDB. Board Member I If we turn the furniture over to the liquidators, we will get very little on the dollar. I would rather see it go to the City for use, or to a charity that might use it, or give it to the housing authority, or somebody. Mavo~ GarveYI The TV and the VCR I know for a fact could be used in 25 different departments. The typewriter and the copier I am sure we could also use. Hr. Tvler. I would make a motion that we vacate these premises and stop our lease on December 31, 1988, and that we have the City move the furniture and all the aSBets of the DDB, and that we donate those assets to the City for their use. . The Motion was seconded. Board Memberl One area that I would like to get into is, there is the office furniture such as the tables and chairs, but I think there are pictures in the hallway which are of some historical value, and I think there should be a diversion in that regard, that people who have historical needs, or would be willing to take a donation of historical photographs, should be given an opportunity at them also. Mavor GarveYI From my perspective and the City's perspective, we would love to have the historical pictures a's part of our City Art Collection. We would not be disposing of those. I can almost guarantee you of that. Hr. Tvler. I feel that they should be in Bome proper spot or area, that they will ba well appreciated. I don't just want them handed out to people here and there. Board Memberl I would like to ammend my motion in one area, and that is, there is a picture of downtown that Hr. Ogg is contemplating purchasing. I was thinking, because of his presence and the amount of meetings he has been at, or involved with....He probably took the picture. I would like the members of this Board to make a presentation of that picture to the Oggs from the Board. The Chai~man seconded the Motion. . Vice Chairman. I lika the concept of that and I also appreciate the comments Terry Plowers 8nd Mayor Garvey Baid. Terry wanted to make sure that they were going to be used properly, that they would not be disposed of or abused. The CJ.ty said they will be happy to have them. ,~ . ~,:'~ < ;~: ,:' '~;.: ~" ~- , '. ,_,_"_'~ H _ .. ,," ,,-, "",-,.. , ", . , ." '... - ,.', ..- .qt..' ,~' f ">...;.. _.. ~ . ,.., ,,". .. -IS.,~ - ',t,~if,,'.'J, ~ 'Y.,t"l,'_~f11:" ',~;".:V':~, r:i:fn1i:r'~t:. 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