11/01/1977
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CLEARWATER DOWNTOWN DEVELOPMENT BOARD
WORK SESSION MINUTES
November 1, 1977
4:00 P. M.
BOARD MEMBERS IN ATTENDANCE:
Rose Phifer, Chairman
Aaron Bilgore, Vice Chairman
Leon Hanunock
Perce Powell
William Nunamaker
Dale Warren
Sam Casella, Executive Director
NON MEMBERS IN ATTENDANCE:
Howard Groth
Chuck Albury
Rose Phifer, Chairman, began the meeting by stating that two
items were to be discussed: the duties of the Executive Director
which is in connection with the revision of the By-Laws and the
matter of legal counsel. An outline of duties of the Executive
Director, prepared by Mrs. Phifer, was distributed to the Board
members.
.
Mrs. Phifer pointed out that some of the duties listed were
taken from the By-Laws and that some were suggested changes and
additions. The Board proceeded to briefly discuss item by item.
Highlights of this discussion were: combine in the monthly news-
letter the date of the work session and also the date of the
regular monthly meeting; under Article V, section C, that the
audit be arranged within 60 days rather than the proposed 90 days;
that the Executive Director convey to the Board in written memoran-
dum all matters that affect the Board; that the following be in-
cluded under Article VI: "He will inform and disclose all corres-
pondence, communications and other items of business for the Board
within 24 hours of receiving same to the Chairman of the Board or
in his/her absence, the Vice Chairman. He should not make decisions
that affect the Board."
.
Mrs. Phifer then stated that there was a misunderstanding in the
office and she wanted it clearly straightened out. The Executive
Director does not make decisions for the Board and the Chairman
is in charge of the office and business of the Board. She went
on to explain that she had asked ~tt. Casella not to do certain
things, one of which was sending work to Attorney Wolfe. However,
work had been sent to him. She said "you can't run a business and
an office if you don't know who is going to give orders~"
Mr. Casella first made a statement with regard to the work session
itself. He informed the Board that a legal opinion had been re-
ceived that notice should be given to all freeholders with regard
to the work session, and brought to the Board's attention his
memorandum dated October 26th. It was his feeling that his dili-
gence in this matter was what caused the duties of the Executive
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Work Session Minutes
-2-
Novembe r I,
1977
Director to be
Board that he had
secretary take minutes
secretary's presence was proper
the need to ]{eep accurate
added
been
to today's discussion. He
requested by Hrs. Phifer not
at the work session but that he felt the
for administrative efficiency and
minutes to conlply with the law.
informed the
to have
the
Lengthy discussion ensued
Nunamaker stated that
abide by the Sunshine Law.
would put in writing his
as long as the press was notified
matter needs to be clarified and Mr
Tom Bustin, city Attorney, speak to
is to comply with the Sunshine Law
issue.
concerning the
it was terribly important
Hrs. phifer
opinion that
Sunshine Law. Bill
that the Board
said that Attorney Wolfe
worK sessions could be held
and no decisions were made. The
. Nunamaker suggested that
the Board on how important it
and also to help clarify this
There was disagreement and
authority Mr. Weiss had been
and Mr. Hammock suggested
attorney for the Board be chosen
This would prevent any further
legal counsel.
misunderstanding regarding
requested to review the
that pOlicy should be made that
on an annual basis by the Board.
misunderstanding with regard to
upon whose
By-Laws, etc.
an
.
A work session was set for
Notice of the work session
The work session will deal
Each Board member is to compile
discussion at the next work
Tuesday, November
be mailed to
the
his DIm
session.
will
with
22nd, at 4:00 P.M.
the freeholders.
duties of the Executive Director.
thoughts and ideas for
The meeting closed at 5:00 P.M.
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