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10/25/1977 . " I'"~ .' '.',' "f .,' , " . . ,. J'l,\" ': '.'1 i '" \, I C;? ,. I.. C '~ " " .r. . CLEARWATER DOWNTOWN DEVELOPMENT BOARD MINUTES OCTOBER 25, 1977 BOARD MEMBERS IN ATTENDANCE: Rose Phifer, Chairman Aaron Bi1gore, Vice Chairman Leon Harrunock. Perce Powell Dale Warren A. Bronson Thayer Sam Casella, Executive Director NON MEMBERS IN ATTENDANCE: Charles H. Finton Howard G. Groth A1 Love N. J. Birthright Tom Brown, Jr. Dam Minotti John Chestnut Mr. & Mrs. J. ArIas Ogg Chuck Albury Jil1 Greer William C. Kravas Darwin Frank Warren Renando Lewis Homer The meeting of the Clearwater called to order by Rose Phifer, Downtown Development Board was Chairman, at 3:05 P.M. . The invocation was given by Tom Brown. A motion was made by Aaron Bilgore to approve the minutes af September 27, 1977. seconded by Leon Hammock, motion carried. Under discussion of items not on the agenda, Perce Powell moved that the Downtown Development Board have a work session once a month previous to the regular monthly meeting to discuss items to come before the Board that we do not 'have time to discuss at our regular monthly meeting, seconded by Aaron Bilgore. Chairman Phifer stated that according to the Attorney Jody Wolfe work sessions could be held notices to the freeholders as long as the press no decisions are made at the work session. legal opinion of without sending is notified and Sam Case11a said that he wished the opinion the law as regular meeting or a special meeting we must send out all property owners and it must be sent out five days The law as it is written does not mention the word work session and according to a strict interpretation of the law send out a notice for any meeting even if it were a and no action was taken just the same as if it were a special meeting or a regular meeting. He wished the Board to know his viewpoint on this matter. it is written says that whether we Board to know that in his have a notices to in advance. we would work session ~i . The Board, however, felt that notices need not a work. session as long as the press is notified, sion was scheduled for TueSday, November 1, 1977, the office of the DOvntown Development Board. be sent out and at for a work. ses- 4&00 P.M. at '/- .' .' " . 1': l.:~ .:.'\' .' ( MINUTES -2- October 25, 1977 . There being no further discussion of the matter, the motion was then passed unanimously. COMMITTEE REPORTS Lewis Homer, Chairman, NOEinating committee. Mr. Horner presented the names of the following nominees: NiCk Karay, Rose Phifer, Dale Warren and Gene Wathey. Mrs. Phifer thanked the Nominating Committee and then asked for nominations from the floor. Mr. Perce Powell nominated William Kravas of Kravas Realty. The nomination was accepted. There being no further nominations, a motion was made by Leon Hammock and seconded by Perce Powell to close and accept the nominations as presented, the motion was carried. Mr. Bill Nunamaker was not present to report on the Marina. EXECUTIVE DIRECTOR REPORTS . Free Parking Report: Mr. Casella reported that he had conferred with city staff and with the Clearwater Downtown Association and a draft addendum to the memorandum of understanding has been pre- pared by the city staff. If it meets with the Board's approval and the City'S approval a 4th lot would be added to the free parking in the downtown area at a cost of $460.00 per month. The Clearwater Downtown Association appointed a committee at their last meeting to get commitments from their membership of the business community in the downtown area to pay for the difference. That committee has given a list of commitments, in the form of pledges, to Sam Casella which when added to the regular contri- butions already being received would prOduce $1572.00 which we would need to make the monthly payments under the new agreement. Sam Casella recommended that the Board enter into this addendum to the agreement for a 4th lot and also authorize him to sign the addendum to be forwarded to City staff so they can forward it to the City commission for their consideration. The lot under consideration is located at South Garden Avenue and Park Street between Park Street and pierce Street and consists of 100 spaces. Dale Warren moved that the addendum to the memorandum of under- standing to the city to include Lot #6 be approved, seconded by Aaron Bilgore, motion carried. . Farmers Markets Sam Casella reported that he had been working closely with the Clearwater Downtown Association and its President, Bob LOve. A committee was formed, of which Mr. Casella is a mem- ber, to look into how a Farmers Market could be done. Mr. Casella received correspondence from Charlotte, North Carolina, (copy of which was sent to Board members) and also corresponded with City staff and with other officials in the county who would have juris- diction over other aspects. A letter has been prepared to the city staff which includes suggestions how a Farmers Market could be accomplished and suggested rules and regUlations. At this time Mr. Casella was recommending that the letter be sent to the .: :' . .>, , '. ;.,".:' Y~,';Y'f C)::J, ." , ,i.'. Q ~ \:', '; , .:. i ! "~I " . t::~':) (, . 6. ~. , : " . I 1. . ".,,1,,'., ' '" I . . .\ " , . .' " '. .. '. \., . ,I.. ,,', . ~~:""-"""""'~-"""~-'~ "'"'.~._-~--"- MINUTES -3- October 25, 1977 . city staff for their input, and when it is put in final form it will then be brought back to the Board for approval. The basic rule for the Farmers Market would be that you must grow or make ~hat you sell. The proposed rules and regulations were read for the Board's information. The question of responsibility was raised and Rose Phifer stressed that we would want the city attorney to give us assurance that we will not be held responsible. Dale Warren moved that Sam Casella be authorized to continue preliminary discussion on the Farmers Market, seconded by Leon Hammock, motion carried. with regard to the proposed hours the Market would be open (8:00 A.M. to 11:00 A.M.) it was the consensus that if the demand warranted~ the hours could be expanded. The next item to be discussed was the Resolution with regard to the establishment of the ICMA Retirement Plan. A number of questions were raised such as amount, appendixes, when it is to be paid, etc. Also concern was expressed whether or not the Board would be locked into putting another employee into the retirement plan if it should add another employee in the future? It was agreed that this matter be discussed at the work session. . Dale Warren moved that we refer these legal agreements to legal counsel for his review so we may have it available for the work session, seconded by Perce Powell, motion carried. The Financial Report was then made. It was pointed out that $655.41 had been received from the tax collector as excess fees and $75.00 had been received as reimbursement from expenses re the IDEA conference. The Financial Report will be changed be- ginning next month to reflect the budget amount~ expenditures and balances. Aaron Bilgore moved that the financial report be accepted, seconded by Perce Powell, motion carried. Sam Casella reported to the Board that a grant application had been submitted to the National Endoy~ent for the Arts under the Livable cities program in the amount of $3500.00 for the down- town signing program. copy of the apPlication had been forwarded to the Board members. He noted that the application had to be submitted by October 14th and the Chairman and Vice Chairman~agreed that we shou1d seno it and would 1ike the Board's approval at this time. . Leon Hanmock moved that the Board approve the application, seconded by Dale Warren, motion carried. Re the RTKL Plan~ the City commission at their last meeting ap- proved certain amendments and revisions to the plan as proposed by RTKL with certain additional amendments as proposed by city staff. Sam Casella reviewed the changes in the RTKL report ap- proved by the city commission and recommended approval of the plan as amended by the city commission. ':- "- :rt;:.'" ;'" . , .... ,;. ~. .... , . , " .~' " . J " 1 ,', <'.\ . ~ " . . " ' : ~ ' '. : d , ' , "r~~l!;~'t~~%'.1~~wM~ml2.~~~'3l" MINUTES -4- October 25, 1977 . Aaron Bilgore moved that we concur with and accept the reco~ mendations that were approved by the city commission on October 20th with regard to the changes that they made in the RTKL Plan, seconded by Perce Powell, motion carried. After a brief discussion regarding purchase of a new IBM type- writer for the office, A. Bronson Thayer moved that we approve purchase of the typewriter in the amount of $702.00 along with a service contract, seconded by Aaron Bilgore, motion carried. . The next item on the agenda was bench advertisements. Mrs. Phifer stated that at the recent city commission meeting the City approved the placing of benches in the city with advertising on them across the back and front. Mrs. Phifer expressed dis- pleasure at this method of advertising. Perce Powell also said that he waS very much against it and will bring it up to the Downtown Business Association on November 9th. Warren Renando reported that the Parks & Recreation Board approved it on a split vote and the Beautification Committee of the city also approved it. Mrs. Phifer further pointed out that in the literature distributed to the Board members regarding this matter it says that the downtown core could be exempt, it does not say it will be exempt. We should also, look at all the areas that this could affect. The proposal as it is written raises a number of questionable issues such as how many benches, costs, payment to the Jaycees, continual renewals of the contract, etc. therefore the Chairman recommends that a letter be sent to the city saying that the DOwntown Development Board does not approve of it. Mr. Casella agreed with the Chairman's recommendation and noted that the contract had been sent to the city Attorney for his review. Mr. Casella went on to say that a letter should be sent to the City commission indicating that we are not in favor of this bench program and that if the city commission continues to approve of it that they specifically indicate that the DOwntown Development District shall be excluded. We should ask the city commission to reconsider and not sign the contract. Aaron Bilgore moved that the Downtown Development Board write a letter to the City commission of Clearwater stating its strong and negative view on this matter of placing benches on which signs, advertising or anything are placed, in the downtown area particularly, and indicating its displeasure at their being placed in any area of the City, and to further indicate that we would ask the city Commission to restudy its position on this matter and come up with a negative position alsoo The motion was seconded by Perce Powell and carried unanimously. Chairman Phifer asked the Board if they wished to change the December meeting from the schedu1ed date of December 27th to December 20th due to the fact that it was Christmas week and also. '+-"" ..... u ~ .. ~ T \l""d IP' ""p~pd t.o take Rome. x~('::>.r~ gJih_ti.utib:aLliJile.'K. . . - , . P .. 1<, _I T ~ . ~W~~~~)j~0j:,!,~,;; 'i,'!";!i;?!~?f,,';ici,W;'T'" '" "'. ..;. .' ; : '.*' , ' '.~ \ .:-. ",1 \ l..).o, (! C ,~.. \ , ~'. ~. 0< . " i I., ',' " ~ -; , ,i " \' ;. 'j ~ ,f I"'--~ '~ , ' . :~ I: ~ \ , . " ", ' 'J. " ,", . . . . . .'" . '. . .' ...,. .. . ",.:;. '.. .~.;,. , . . . .. .~~ ~ . "'"~~}!!\~__h.-m.ti.:'~.:~~,,=,.t1f~J!~~~~~~~~!f~, "~:~~$'~ MINUTES -4- October 251 1977 . Aaron Bilgore moved that ve concur with and accept the recom- mendations that vere approved by the city commission on October 20th with regard to the changes that they made in the RTKL Plan, seconded by Perce Powell, motion carried. After a brief discussion regarding purchase of a new IBM type- writer for the office, A. Bronson Thayer moved that ve approve purchase of the typewriter in the amount of $702.00 along with a service contract, seconded by Aaron Bilgore. motion carried. The next item on the agenda was bench advertisements. Mrs. Phifer stated that at the recent city co~ssion meeting the City approved the Placing of benches in the city with advertising on them across the back and front. Mrs. Phifer expressed dis- pleasure at this method of advertising. Perce Powell also said that he was very much against it and will bring it up to the Downtown Business Association on November 9th. Warren Renando reported that the Parks & Recreation Board approved it on a split vote and the Beautification committee of the city also approved it. Mrs. Phifer further pointed out that in the literature distributed to the Board members regarding this matter it says that the downtown core could be exempt, it does not say it will be exempt. We should also look at all the areas that this could affect. The proposal as it is written raises a number of questionable issues such as how many benches, costs, payment to the Jaycees. continual renewals of the contract, etc. therefore the Chairman recommends that a letter be sent to the city saying that the Downtown Development Board does not approve of it. . Mr. Casella agreed with tne Chairman's recommendation and noted that the contract had been sent to the city Attorney for his review. Mr. Casella went on to say that a letter should be sent to the city commission indicating that ve are not in favor of this bench program and that if the city commission continues to approve of it that they specifically indicate that the DOvntown Development District shall be excluded. We should ask the city co~ssion to reconsider and not sign the contract. . Aaron Bilgore moved that the Downtown Development Board write a letter to the city commission of Clearwater stating its strong and negative view on this matter of placing benches on which signs, advertising or anything are placed, in the downtown area particularly, and indicating its displeasure at their being placed in any area of the city, and to further indicate that we vould ask the city Co~ssion to restudy its position on this matter and come up with a negative position also. The motion was seconded by Perce Powell and carried unanimously. Chairman Phifer asked the Board if they wished to change the December meeting from the scheduled date of December 27th to recember 20th due to the fact t.hat it was Christmas week and also . that Mr. Casella had planned to take some vacation time that week. m The Board agreed that they would meet on December 27th as scheduled and although the Chairman said it would not be necessary for Mr. Casella to attend the meeting, he stated he would change his plans in order to be there. Dale Warren moved to 'adjourn the meeting at 4:30 P.M., seconded by Leon Hammock, motion carried. '. 'j;" . 'H:.:~ ". ,~~'.' L)"') . {> C I .. ";.1 . " ;', ':. ~l" ,/ ., 'I I J , .. " ;t . ~ .. i . ! ~,'..' ~. ' f . : .' J,,' ~'" .~.a-__..