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02/24/1976 .. '" '.: '! . . '". '. . ; ~. : ,,' ~' , ' '. . ' . ~ . ',. '. . l". : i; '" ....., .;.; . ~.... ~_.... -'IlI~'" --,..... ^ ~ CLEARWATER DONNTCNJN DEVELOPMENT,A3oARD BOARD MEETING " MINUTES February 24, 1976 3:00 P.M. Chamber of Commerce PRESENT: Darwin S. Frank, Chairman Charles Gallo!:Jay Dale Warren Rose Phifer Hugh Parker Leon Hammock M. E. Palmer Joe R. Wolfe Bob Taylor Dom Minotti Tony Shoemaker Sam Casella Paul Bergmarm Mary Ann Lirot Sissie Bierman Percy Powell The Chairman opened the meeting and asked Mr. Minotti to give the invoca- tion. The Chairman then introduced guests, who were at least first-timers at our meeting, and Mrs. Bierman, a new merchant in the Downtown area responded. The Chairman asked for approval of the minutes of the January 27, 1976 meeting. The minutes were approved unanimously. The Chairman asked Mr. Hammock to give us the financial report, a copy of which is attached to these minutes. ED There were questions asked of those present regarding items on the agenda. In this category Palmer asked for Board consideration of attendance at the IDEA meeting in Arkasnas, on April 11, 12, l3, and 14th. He asked that in addition to himself attending this meeting. he would very much like to have Dale Warren, a new member gc with him. After some consideration, the Board ) unanimously agreed to pay the expenses of both Mr. Warren and Mr. Palmer, to the mid-season IDEA conference. . The Executive Director then brought the Board up to date regarding the 'e.iec- tion procedure and the dates involved. He stated that ballots will be mailed to all qualified freeholders and business entities who have submitted their affidavits as of March 12th. On March 12th, the ballots will be mailed. Within two weeks the results of balloting will be tallied, and the Board will be notified at its meeting on March 30th. The Executive Director stated that since there is an important development of new life in the downtown area, particularly in the area of merchants, he has asked that Bill Reed and Associates devote the next issue of Topic to this SUbject, with photographs and stories of the new merchants who have recently opened businesses in the downtown area. A report by the Beautification Chairman, Mr. Percy Powell, was made in part, and since Mr. Powell requested that the bulk of his presentation is lengthy, and this meeting a long one, he asked that this be put off until the March m~~ting. A report by the Merchant, Association Chairman, Mary Ann Lirot, stated that the story prepared by Irene Piraino, of the Clearwater Sun, regarding new merchandising and new merchants wjthin the downtown area, that she had ... ':. ~..... . ( ,,";;:;'"":.~""~ d; :.{ ,~,'.:'..:'.I. . ~':.:...;~~\.~r:;s~>:,:;h~'". :,.:;,;f;~~~t~{~12;ti;;~'{:;i:,,~~::;,;,?~:,:')~~{~i;i~~J~:l;%t~r.3~,~T',' ~ '. ~:: , I .,', , . , "1' ',' " " " f';~)" ' . ---' L~'" . , 'e:::;,., "1 , / ' " t-,' "'., l ' , ,J,.:. " ,c.-,::.) (, 'c ~ " \ '. \ ! ,. . ,!'.. 'I . t, i' '.' "'...."..."..,'~~ ~:Jl'll..~~'1i-m"1l>'#!~-\'m(~'ii~ ' .,' y. ; Minutes - page 2. - presented a proposition to the Executive Committee of the Clearwater Chamber of Commerce to feel them out as to their feeling as to the importance of this matter, and suggested that since they are in complete accord with her plans, I' that she is in the process now of putting together a Downtown Merchants Asso- ciation l' I J' devoted entirely to merchandising. This report received unan- imous approval of the Board of Directors. The Chairman asked Mr. Shoemaker to report regarding the sale of the old fire station as proposed by the City Staff some time ago. In the absence of Mayor Cazares, ~. Shoemaker stated activities in this direction are complete- ly at a standstill since the city has received the resolution from the Board to hold in abeyance the sale of all properties in the downtown area until the comprehensive planning of the RTKL Firm is completed. Regarding the negotiations with RTKL, Mr. Bergmann' Mr. Shoemaker stated that at this moment a contract is now available for approval by the Board, and later by the City Commission. That a copy has already been forwarded to RTKL. who according to telephone conversations , are in agree- ment with the content of the contract. At the suggestion of Mr. Wolfe, our attorney, the Board considered in-depth the estimated cost of Clearwater's in-kind contribution to the Downtown Development Study, in fact the city's total contribution in both cash, and in-kind was considered. The final con- census was, and the agreement is, that the Downtown Development Board will furnish cash payment up to $50,000.00,. that the City of Clearwater furnish cash payment up to $25,000.00, making $75,000.00 in cash payments to the RTKL consulting Firm. Additionally the City wil~ furnish up to $25,000.00 worth of in-kind services. At this point the memorandum on February 18, 1976, covering this matter was considered in depth, and although it is obvious that the City is planning to spend even more than $25,000.00 for their in-kind ser~ices, that the total payment in cash to RTKL will not be changed. There-' fore, a motion was made to approve the RTKL contract with the provision that the City is in accordance with the contract, and the estimated category list, furnished to us February 18,1976.... it being understood that not less than $25,000.00 in in-kind services, be provided to the consultant. The motion was seconded, and after considerable discussion, was passed. At this point the status of the nTask Porce" formation was considered, and I an agreement was made and adopted by the Board, to recommend two additional members to the Task Porce, making a total of seventeen (17) members. That both new members are property owners within the downtown area of Clearwater l and the selection of actual people to fill these two spots be made by the City Commission. This was put in form of a motion, was seconded and passed. ~ W . A letter to Southern Land Development and Leasing Corp., was addressed to Mr. Donald P. Strauss, P.O. Box 779, Clearwater, Fl. This letter being an id~ntical letter to that which was mailed in the past to all corporate enti- ties, suggesting that they nominate a voting representative within their group to receive ballots for election in future years. The Executive Director stated that at this date, although the letter was dated February 10, 1976, there has been no response to the letter. Mr. Wolfe, representing the United Churches of Fla., being present at the meeting, stated that, yes he realized that the letter had not been responded to, and he would see that the proper affidavit be supplied to the Development Board, so that a member of their group would be qualified to vote in the upcoming elections. , ~. ., '..;" . .1,' " ". 'f,! ',' ',\:" " (' '.;, :.~ ". '~, _ I, .. '.'",>.. .. ..' , , .' ,... ' .' .., ./,' : ' .' '. . '.. t... '. ;. . .',. , ~.... " It:, ' , . , , , , ':", ,-t.;. " ',' , .'! Page 3 - Minutes ~',.:'" .,I,r:;,. :..., ;,r~: ~ The ChairmAn asked Mr. Wolfe to report on the proposed City of Clearwater ame~dments to the Clearwater Downtown Development Board Act. Mr. Wo1fe responded by saying that he had received notice of this from the Executive Director, and that he had written to Mr. Curtis Kaiser, Pine11as County Legislative Delegation Chairman, to make it clear that there are several portions or parts of the proposal that are either unclear, or are unnecessary. The copies of this letter had previously been given to all board members and to the City Attorney, the City l:fft8(!J'C as well. After complete discussion the Board ~d to unanimously vote to oppose this legislation, based on the findings of its attorney, Mr. Joe R. Wolfe. The motion was seconded and was passed unanimously. ) ( fhe final item on the Agenda for the day was a letter written by Board Chair. man, Darwjn S. Frank, in which he asked that his resignation as Chairman, and me~r of the Board of Directors, CDDB, be effective as of February 24, 1976. He went on to state that he had been happily received, and that it gave him great pleasure to serve on the Board for the past two years, and as Chairman for the last four months. " He stated that his resignation is due entirelY tothe fact that he was recently elected to the position of Commissioner of Clearwater. The final paragraph in his letter stated as follows: If I will continue to attend the meetings, and would a.ppreciate serving as a member of the Long Range Committee of the Clea'rwater Downtown Development Board." The next scheduled meeting of the Board is March 30, 1976, at the Chamber of Commerce of Clearwater Board room. M. E. Palmer Executive Director ." * * * * 'it * ", * -It 'it .. ." * * 'II ." ." 'it ." * * ." * ." .. ." ." ." tit * <It ." ." ok ." * * 'II CLEARWATER DCMNTONN DEVELOPMENT BOARD FINANCIAL STATEMENT Feb. 24 , 1976 Total Cash $40,221.34 1,530.08 41, 751.4~ 1,220.00 40, 531.42 1,185.11 $39,346.31 " Cash on hand Feb. 1, 1976 Add Cash receipts in Feb. Less: checks paid in Feb. Balance Less: Accounts payable in Feb. Cash on hand Feb. 28, 1976 (est.) . \r,". \, I',., . ~"'~.l' ;...... . ".'r. ..' " ;, . ~ : .: ". '. v:JiJI My recent electmon to Commissioner of Clearwater my resignation. the position of is the reason for " -;'::7''''',' . "',~/. r'" ... .. 'J'.,) .... , ,,', f.' tC.:., ~ " o,(t~ " ,;_ :" It., J 'Y,.' $ Feb. 24, 1976 Board of Directors Clearwater Downtown Development Board Clearwater ,Fla. Gentlemen& Please member accept my resignation as , of the Board of Directors of the DoWntown Development Board effective as date, Feb. 24, 1976 Chairman and Clearwater of this ,,J . It Board for the in allowing four months that 'I made continue to has bee~ my pleasure to past two years. Your to serve you, as Chairman forever be treasured. The friendships will not cease with my resignation. but will grow. serve act me will I will continue to would appreciate servhg Long-range Committee. attend the meeting, as a member of the and ".,' Sincerely , ,~ (! //7 l )!.;~' AJ ~ t Darwin S. Frank. I ,: ~ . ,.. 't. I . ~.,', T ' . .,.1' , i !- ,; .; , ., ;t ~ ~. / .. ' , ~ 3'.'':.:..'.~ 1 ....~.,. .,' .r ,;1';' '-' ~ "'. <. I:"~~ ~. iJ, I.' ,Jf" .~ \ , i i ,! i " " ,;, :,' :./ :('" \ . ,~. . '. . ~', :, f : I, .. 'I .:' ..t ~ ~ . ' i~~~;~~tJ~~~i~~~~i{;.:/$~i~11.;~~@k.b:;~;~~:\E;;~~77~~~~7~'~ ,. , " .f'. ' , . ;. J ;", ,. , ~,\. t rJ JO To: The and Honorable l'layor ~ the city l'1anager city of Clearwater, city commissioners, 'rhe Board of Directors of the Clearwater Do"mtmvllJ:{evelopment Board, at its regular meeting held on February 24th, 1976 did consider the proposed joint contract of the city of Clearwater, the Clearwater DOIvnto'vn Development Board and the RTKL Associates Inc. ^ motion was made as follOlvs: '1'0 approve the HTy;,L contract Hith the provision that the city of Clearwater is in accordance with the contract and also the category list of in-ldnd services~ ,vhich the city 'viII offer to the consultant, dated February lSth~ 1976. It is further understood that not less then Twenty-five thousand dollars, ($25,000.00) of such in-kind services be provided the consultant. The motion was passed unanimously. Following this action the status of the "Tasle Force" formation was con- sidered and an agreement was reached by the Board to recommend two ad- di tional members to the .4rrask Force" making a total q{; seventeen (17) members. Both ne,,, members are to be property O"\"ner~' f'n the downtown area of Clearwater, and the selection of the actual people to fill these byo spots may be made by the city commission. .......'. .......: '-;H 'l'his ,vas put in forrll of a motion, "Tas seconded and passed unanimously. Clearwater Downtown Development Board N.E. Palmer, Executive Director f . . . . ,. " , ;' ,,' .,' , .';: ~ .. --,. , - 1ld[~.J.i!I::; , ,. " ~. .. --