08/13/1974
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CLEARWATER. DOWNTOWN DEVELOPMEN'1' BOARD
SPECJ:AL MEETING
August 13, 1974
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PRESENT:
Charles Galloway, Jr.,Chairman
Lewis Homer
Tom Brown, Jr.
Darwi.n S. Frank
M. E. Palmer, Exec. Dir.
Mr. Knight, guest
Mr. & Mrs. O9g, guests
Paul Bergmann, City Planning Dir.
Bob Levison, CAC
Joe R. Wolfe
The Chairman asked Mr. Brown to give the invocation.
Mr. Knight, a property owner in the downtown area, was introduced by the Chair-
man. Mr. Knight responded, giving the location of his property and added that
he is interested in the board's activity. Mr. Galloway thanked him for atten-
ding the meeting.
The Chairman stated, with a quorum present tOday, he would like to have a motion
to ratify the action taken at the July 30 meeting. Also that a motion to ap..
prove the minutes of the July 30 meeting be made. A motion was so moved and
passed.
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The Chairman stated that this is a special meeting, ca11ed for the purpose of
consideration of the results of meetings held with the City Staff concerning
ways and means to finance the proposed downtown redevelopment study, and speci-
fically to discuss the position of the CAe and their offer to prepare a state-
nent of work which would be necessary to have in hand prior to conversations
with consultants who might make such plans. He asked Mr. Frank, Chairman of
the Land Use Convnittee to report.
Mr. Prank responded with a brief review of each meeting with the City Staff,
Mr. Bergmann, City Planning Director and Mr. Shoemaker, Asst. City Manager.
He stated that a result of the first meeting there is agreement that the pro-
posed redeve10pment study is needed. He added that we agree that it is now
necessary to engage the CAC to prepare a statement of work as the next logical
step toward determination of the real cost whicl\ is involved in the study by
consultants.
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Mr. Prank again stated, that the purpose of this specia~ meeting is to be able
to determine how the City would share the cost of the study with us. We now
find that we ~e unable to report definitely how the cost wi11 be shared.
Mr. Prank referred to the motion passed at the June meeting which authorized
us to retain the CAe to prepare a statement of work, however, contingent upon
our finalizing the financing arrangement. with the City. So, we can not at this
t:lme instruct the CAe to go forward unless we have a new motion presented and
passed.
Mr. Prank read the letter from the CAe in which they set up a time schedule for
the preparation of the statement of work. It is as follows:
" Data assembly preparatory to establishing the statement
of work --------------------~-----------.--~~------~-~~---~4 weeks
Develop draft and submit to Downtown Development Board and
the City of Clearwater for review and comment--------------3 weeks
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Special Board meeting August 13, 1974
p-2
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Prepare final statement of work -------------------2 weeks
The above times are realistic and can be compressed into
6 weeks dependent ~pon availability of all parties to
Dleet and make decisions in a timely fashion."
Following this, Mr. Frank moved as follows, "That we instruct the CAC to begin I
preparation of the statement of work according to the agreement previously
worked out with them as to cost and timing."
Mr. Homer seconded the motion with a statement that if it remains to be true
that the City feels that the tax payers in the CnDB should bear the entire cost
of the redevelopment study and plan, that we should stop where we are at this
time. He added, for us to under write the entire cost of the work would keep
us financially unable to perform and do any other work effectively. He added
that the matter comes back to the final cost of the project, and he is in favor
of finding out what is the real cost, ~pending the $1800 for the statement of
work, and therefore, his second of the motion.
Comments and considerable discussion followed with one conclusion, i.e., we must
take the first step of ordering the statement of work; talking with a screened
list of consultants and then asking them to bid on what is wanted by this board
which will be clearly stated in the statement of work; and then again approach
the City with information and data which is not now in hand, and open up nego-
t1ations as to how much, if any at all, help will come from the City. Our only
commitment at this time will be the $1800 to the CAC.
~ The Chairman asked for a vote on the amended motion which passed.
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The Chairman called upon Mr. Wolfe to reconfirm his opinion as to the rights of
the Board in committing its income to help pay for a redevelopment plan for the
downtown area. Mr. Wolfe responded by reviewing the reasons when he previously
stated that we are within our rights to contribute funds with the City to pay
for such plans. He added that although there may be an area wherein we might
be challenged by a suit, that we would be in good position to win such suit if
we do contribute funds to help pay for such a plan.
Mr. Levison r.aised the question of the contract for the statement of work. Dis-
cussion that followed resulted in the decision to have the CAC prepare a simple
contract, along the lines of our present contract, and after submission to Mr.
Wolfe it may be revised for consideration by the Board. Mr. Levison added that
Mr. Mudano who represents the firm selected by the CAe to head up the work, will
be the signer of the contract. Further, that Mr. Levison will continue to re-
present the CAC at the board meetings and along with Mr. Mudano, at the other
meetings with the City, etc.
Hr. Wolfe referred to a letter from Mr. Brown, City Attorney, which in effect
asked that our minutes reflect the statement that the financial disclosure law
dc)es not affect tm present board. Future boards wilJ. be required to file
disclosure, etc. ,
Mr. WOlfe reported, he has received the legislative intent of the amended
Florida Unemployment Compensation Law which now includes the Executive Director
as an employee who is now covered by the law.
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Special Board meeting, August 13, 1974
p-3
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Mr. Ogg, a property owner in the downtown area, and a f~equent visitor to the
Board meetings, asked why there is so small representation by merchants and
business people at tho meetings. He added that he feels that more should be
encouraged to come. The Chairman responded by saying, we have in the past
invited more to be present from time to time, and are sti~l adding names to
our invitation list. He assured Mr. Ogg that we too are interested in better
representation amongstthe merchants group. Mr. Homer added that he intends to
get the local Board of Realtors to be represented at all our meetings on a
regular basis.
Mr. Levison asked about the Land Use Committee being the group to work with
'the CAe and the City. The Chairman stated, that this is the intention.
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The next regular scheduled meeting is August 27.
been so advised.
All members and guests have
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Mr. E. Pa~r
Executive Director
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ARCHITECTS
CD LLAB D RATIVE
CLEARWATER
August 13, 1974
MEMO
To:
Darwin Frank
Downtown Development Board
Frank R. Mudano ~~11
Mudano Associates, Architects, Inc. ~r"l
"Statement of Work" Timetable
From:
Re:
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l. Data Assembly preparatory to establishing
"Statement of Work" 4 weeks
. 2. Develop Draft and submit to Downtown Development
Board and City of Clearwater for review and
comment 3 weeks
3. Prepare Final Statement of Work 2 weeks
The above times are realistic and can be compressed
dependent upon the availability of all parties
decisions in a timely fashion.
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into 6 weeks
to meet and make
FRM:cas
cc:
Robert H. Levison,
President, Clearwater Architects Collaborative
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REPLY TD:
1189 N.E. Cleveland Street, Clearwater, FL
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33515
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ARCHITECTS
CD LLA B D RATIVE
CLEARWATER
August 15, 1974
CleanJater Downtown Oeve1opment Board
121 North Osceola Avenue
Suite #205
Clearwater~ FL 33515
Gentlemen:
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The Clearwater Architects Collaborative agrees to do the
work outlined in our letter of proposal, dated 30 May 1974,
for the sum of Eight~en Hundred Dollars ($1,800.00).
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It is our understanding that pa),lJ1~nt for this work will be
at the conclusion .-tc delivery,ct:ffCl&rec~~H~@~nt of t~ork".
We appreciate thi~ opportunity to ~~further service.
Sincerely,
RHL:cas
ACCEPTED for the Clearwater Downtown Development Board
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Dated:
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REPLY
Copy of Proposal Is attached and made a part of this Contract. tJ.1 kJ
TO: 1189 N.E. Cleveland Street, Olt-earwater, Fl 33515 -y J fJI'
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