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12/31/1990
!, ,;.,:..-, ~'...... ~~~~. .. ..."..~' - .. \.+..--......,........ . ~....- "~,,.. ~. ..... ..~~..~~~. " , . ~,T " ','., , " " .;>, M , ~ ,'" ~ o f: ' , The vehicle chassis carries a standard I-year warranty and the rear body unit carries a 5-year structural defects warranty. o work session 3 12/31/90 . .'., , , .' ~.;, --....::,"- .:..' ,I,j_ .......... .:--... ,,' ~ ~ -, .~ ~ , .l_":'~.>,._ """"I . ., .., .;: ::,;t'.f::'\f~~ '. . ~., , , ,...,.., .' .. .....+.. o In response to a question, it was indicated the former leasees paid $850 per month. Bill Held, Harbormaster, indicated they will be putting out an RFP to lease the space vacated by Harbor Yacht Sales. o -_..-~ .:;,~,!_, ~..~.......:J~ ","F... ,.....,.'.... '~ , .fi~~~H' ~"- J..,. ,.-.4J" f',J " . ~":!:-"~: :- ~4; ~ ~~~~ l.i': P'~~~ ~ :'~ :'. }" 4 12/31/90 , '\ I ~._. p.__.> '., ,,,,,", . ..~~,...::~:f!~~(!i~f;;'E;~,;,;~!.~~~ ~ ~. 'A . . . ~ ", I.~"":'. .' . ' . , I"~.- ~._....,~_...~ ~. I......,. . .~....t~..~.. 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'+ II \ ,. ~,~ '.', "~i"" .'\~ ~'~";";:'f"~'-!'t;.~"':i~. j;'<' :'~i~~~~t~*~!t~~~/>(;vr{~!~~:::\;~;~f~;):~:::.C;:;~A~:\':(<,:;'::::{<:\.',', ~~:',~~:..~:.',,' .. ,'-: '(, " " ," ': ' ;": . ,',,' '.,' .', ,',," ';, " .,.'.:,:,"." ::'~" ;~;< ::::>!F/!:~V~:tN}t~:~~~li g~?~:l>: ","_.:.,:,u~(#oIl.~~rioh~ii'~~(~,' :'" ;'1:' ';";7\>f!\~:d) 'Jt;:..,~~ JiltM'.l1~:-m7.;:n1Z.~'liU'.tr.~Il,:\,"t~:tt'&U~~,Cf~~~\;;, ",'~~;.,", ',0),,:,' ~~}":~f!';~ A reement with Pinellas Conl'll.mit Center Inc. (formerly The Center Cancellation of lease agreement with Clearwater Youth Recreation (eM) I <~?r;:;i!f:~~:t?t;~~~~ r. . ... . ~,' r ',j. "~" '. '\' ,o":'} .~ ), f "?\,,I;,,">'J'.,/~."'9 .i I d<" n, .",' !. ;. ',1,",' "li!""!I~~~", 1 ,..." ..'rJ~.~" 1~..,+ $or . ,,;,', '::' ~:~~~:~i,.<'?! t~ , ~~ ;.i'-:--! { I~,:';i+~....,'r"'r~~...q: :,.)'~t '~~ ~ .~/~ ~/~:'~i-l~ ~;.t~~if{1 ~ .;.'} ~:(I~~ '~1~~ t~~i.i~~~"l>~~ , "':.i ,,,,"""'''~' <'1r:P1l.~ 1~;fjlflf~~ o Lease Foundation Center, I nc. I , !'.:'" The recreational development, commonly known as the Center Foundation, has undergone a series of expansions and evolutions since the City entered into a lease agreement with the Clearwater Youth Recreation Center, Inc. in December 1986. The purpose of that lease was to allow on City-owned property, the ubuilding and operating (of) a facility for public recreational and educational programs, and to maintain the property as a park to be open and accessible to the public in a manner generally consistent with the operation of City public parks, subject to reasonable rules and regulations as may be established from time to time by the Board of Trustees of the Foundation ...11 The City property, valued at $1.5 million. is leased to the Center for $1 per year. In addition, the City has contributed $750,000 to date in cash and, subject to the appropriation process, anticipates an additional $250,000 contribution in the next fiscal year. o The 15.5 acre facil ity includes an olympic-sized indoor pool, a therapeutic pool, a 15,000 square foot gymnasium, various fitness rooms, locker rooms, training rooms, administrative offices, outdoor ballfields and a 75,000 square foot office, education and training facility for the Upper Pinellas Association for Retarded Citizens (UPARC). When the City entered into the lease agreement with the Center, there were three partners, or participating agencies in the development of the facility. They were the City, UPARC and Clearwater for Youth, Inc. The lease was for a period of time of at least 15 years. possibly 25 years and perhaps for 99 years, if approved by the electorate. At the end of the lease period, the facilities are to be owned by the City. Under the present lease agreement, the facility Trustees appointed by the three participating members appo'lnted at large by the Trustees. is managed by a Board of agencies and a lesser number of '. ~ '~ It was initially conceived that the Center would operate at no cost with a restricted endowment fund providing the majority of the operating capital. Realizing there might not be sufficient money in the endowment fund, the lease agreement allowed, "in the event the Foundation experiences a shortfall in monies available for maintenance and operation, the Board of Trustees may deem it necessary that rental or utility charges be paid by the Participating Agencies.1I Participating agencies are allowed to charge user fees, non-resident user fees and other fees for programs conducted by the participating agency. Simply put. the Center is the landlordj it manages the facility and pays for the cost of operations, utilities and maintenance. 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'"" ,'..' ...., ", (" \t1,\>.;~ '" f"~ '.' + .... l,:'",., .;.;~ .\ ','., .t~I.-,;~~~..~'.-..'I~- ~~I r"" ':',,-- ", v...\"".,._.,~ "~I\'-' /.;:W{;i~~j~*!t~l~~ . '-;\-, 1';f:.l!r. f<)i , ;'j {t:.:,: (,l'~'~;~4;. ~. O";:.u , './, ~'Itl-. ,---.1,., ~j,'l~~" 'it <r, '::~, ~:'~~:"rl!;;--i.~",(-:J;t r!, '~~1~~~I:'A~ , " l' ;f,,fi::::j?',.!Jj1t ,-::t ~~"Yiv;r'{;,.( , '~tL~~:'n't.,J'f~'qrr ~.'. !I:".'~ "!;~;1(~,~~1f4"1 ~. ,<.. ,t~;" ~ ~ ';~,';.~l. ~, e Discounted endowment. rent means that portion of the operating costs not paid by the The estimated budget of the facility, excluding tn~ 75,000 buildings and adjoining grounds operated by UPARC, is $706,400. share of utilities and other costs outside of the budget. square feet of UPARC pays its The Trustees expect to receive $706,400 in revenues from three primary sources the endowment fund, memberships and rental fees paid by the participating agencies. In the 1990/91 fiscal year, the endowment is budgeted to produce $200,000 (plus $45,810 one time contribution) and approximately $156,640 is expected to be received from memberships leaving a balance of about $303,950 to come from the participating agencies. At the April 5, 1990 City Commission meeting, the Commission unanimously agreed to allow three new participating agencies to become "partners" in the project. The new lease agreement will replace the existing 1986 lease. a number of significant points, including: It contains The term of the lease is 15 years, unless extended by referendum. The Center wi 11 be managed by a Board of members, two of which are appointed by the City. Directors, consisting of 18 o The City of Safety Harbor and the .Young Wo~en' s Chr i st i an Assoc i at ion (YWCA) are included as additional sponsorlng agencles. St. Petersburg Junior College, the third potential additional sponsoring agency, will not be included. The Center is responsible for all costs of operation, maintenance and repair of the project. Sponsoring agencies may be assessed for rental or uti 1 ity charges if the "Center experiences a shortfall in monies maintenance and operation. II ava ilab1e Each sponsoring agency wi 11 pay a fair and proportionate share of the costs of operation, maintenance and repair of the project based on a cost sharing distribution formula developed by the Board of Directors, but subject to the approval of the City Commission. Michael Wright, Assistant City Manager, indicated this is an agreement with the operating board only. He said the advantages to the City in this agreement are that 1) the Board of Directors can not be increased without consent of the City, 2) sponsoring agencies have a priority in scheduling activities at the center, and 3) the City Conuni ss ion has the authority to approve the cost distribution formula. o Mr. Wright indicated there were two technical corrections to be made to page 4 of the agreement: at the top, the fourth listing of an organization "Young Women's Christian Assoc. II needs to have the words "of Greater Clearwater" added to it. Also, in paragraph no on page 4, in the third sentence the word "equally" is to be deleted between "that" and lldistributes." Concern was raised work session 8 12/31/90 ." " - '...~ ~ . .." ""'.;:~1,i.' \;~;"~f,:{t ~"1l'!~I~rs~ ~,u: :<'l:.v~,:~...~~~.....",.'. , '. , '.' ~ ' , " .\.~--......_..._.,-., ". - .-..,.,. . ...,'~'... ." .' , ' , . .; 0,;r ::Yt~~jf.~0~:,::::{~J;}~2T'~ ....:", .. ,':~" ;.'''::~~,.~ ',' :~)~:,~.:' "~:.' 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H', ~.i J~:;~<;,I~~l ~~:1{(~I~~;rf~~~J..'~ " ;'';~"t. .: , ,". ..../.:',.1'.""1>.1.'." t; JJ\~'" " Ll ,..,'......~ ~"n...\t,/ '~, t:. ~~f )' . ,:,~,"t.'.p;i~';~i~~j~"~'~~;~~o;l~k< } ~A1. ;~\ .~. : .....', .::\ :';:h}~ ,!;:J.i:.~,~~{j,~~;':~ v. -,KIJ~' ,., ",~.t::~:~'l:~.v~~t\~;rjf~\'~\. ~\t.r;~ i'~ " 'I ~ ''','''I\,~~''~'...~..,;.~pr~I,Iy,!j...'''',;, J.~~ ,1,' ~ . .~' +:"~l:s~,,'sj.'t~;'S;>~;'~:\~~~~. t~'l~ T~.,., \'. ..... "'"'~.;;\~"ri".l-"..q~(~HI'r.r-~~ :(\~(, :t,: regarding deleting this word, and it was indicated it was felt this would protect ..':".:'.'f';;,~~';:~\;,;i\,~~';/\!~c: '~~:i __ the City. Concern was expressed this would place the Commission in the "bad guy" ('~;:~:i;>7;}:~~~;'1't;t~;,~~; r~~% 'J: position. Mr. Wright indicated he believed the formula will work and, if therp. L:,..,.,,:~':?:,~,~';~X~~i;Xl1;{3~:( ',,'\ ~\', are no safeguards in the lease, we will be at the mercy of the organization. i".,,).,.'1"""\'~'J.'i!'y.,~{'\,~ . I~~ ~1, I, ,,:.i:,;,:;{:;~}~?~~!;\~{~~::,~~~ ;.,-.' .', t ""'.~.I!\),,:,."\t'.i~H..... "L! :~J~ ~(~ A concern was expressed regarding the City not being 1 isted as a sponsoring ':,:,~':;::;:)'~\/:~\~~,~I~?}(j,t6!~~ f::::", i~;' agency, and it was indicated that those were sponsoring agencies that had use ,".i.~::;.:.';,:;L;,'.\y;:!;~}!P-,~. '~~ N; agreements with the Center, whereas the City has a lease agreement. Mr. Wright ::<,::,}..:;t~~,;;::~t~~:J~!i~~;~~ "C?' l'" indicated we are different from the other agencies in that we will eventually : ",,',"'';....~~;\),..ti;'}',~,,;,.J 'iV;P ;~:;, own the property. 2':':'; :':>i:'l,Y::il;";:;>:",t.>1J';:-iz.:.:; :;1t/~ .~.t , '::\..~ ,~...'-.,l~~ f..:{....fA-:-;o,.:l)t~1 ,~j:1.fr A~{ I .,'. .' . ".-:;i',;1:, r~'1:.;t,~",,~?:~~!: ;[~'~, ;~i Discussion ensued regarding the City1s ability to take over should the " .',. ~,.;l:;,~:~l,o;,s:~t..1r.'c7!,~i ~~ ~{~ Center encounter financial difficulties, and it was indicated that paragraph 4 ':":,/~}?::~Y'0,Wci:~~~~J ..~~;:~ ,~~~'; of the agreement addresses this issue. In response to a question I it was ,"j:';'!l:/: 40;~}~,:,1J.f' ik.}. ','", indicated that should the Foundation dissolve, the endowment of the Foundation i.' "\:;'~.I:,".d~"i{",~V.t,j~l , t\-~;.'-;;J~ :' ',/~. } "'1 ~ .. ,'" ,~t,.!< t::.,. t\'l~~~~:.;:~'.t",.\~\?~l ~,f'(i ~~, would go to anothe char t 11. ':;';:'-> ~'(~i~~J....r~'...itt~"-"~I:"\!'"",~ ,..;V,S&~ ~:~;.\, r i y. ",::" ,~,,':';'i'DE:l~l;'f.I'J"':'i1-':!I\~r. ,i1~r.f~!!:~~~'t, '.~,(.~ .,..., ,'~ ...: ' .:,:: -f;,) j .rl....~' Vt. y:h....~1.l ;~~:J~3. ~l It was stated that Clearwater currently contributes 20% of the operating :<~:~t';(~?~>3~,:f~~~~1ttJ V,;t'i;<0:1y::), ',p; costs, and it is the goal to decrease that contribution. ': ::;; ~,1S:,'~'2:~.o:"0'"r-.' , :1{i~~;~F~i;:~S1} '~;} ':::' :~:,;~~::::~,!.~;i~:~1:f(t~il~~ . '~';<"1,,};"',:"'I:~';X;[",,: Fred Fisher indicated it is hoped the endowment will be increased to $5 ,,': J!'~4'~"',.';'~,;~:'/!~n~ ~".'i,:~~",'~'1i~j-""I''''''';~''';~1~.''''~ ~ k, .11 + .,.,t ~,'Ij'~'., ,~:~".j,~'r:"l:f')-g\;r'I..(R.1" ,.;.. .. .,."y......~""\I.',...;;... rl-,.,;.&."'.," 'I ml 10n ' . ,.:.?.... J.~!~....I...:t,,..f!1'r..~.)>1-..: ${J;:'t};;;..:>/.,,~~/,,:,(, .'<1, · " '"'>"~'>~>';;';'r'"..r,;-t;,~;;f~~V, l.......if..;-t~tJ.f..~l:/'-~ !:~.;.f':''''''':,"t~ .~.. ,. ,,~.. :": ~~'~_r:.;;>-,~,:....:::~",..,:.o&:i"""Jo~ 1':f1I~fA"\"'j"'.'~"-;'''''''-;''''''~':'~'''I,...t~.;. ~. . I :. ~,. ~":'/~~''''''^.'i'.\;' ''''f~ lft~e~!;~~%:i~~~';~l~it:j:!.{ ,~ It was requested that an annual meeting with the Foundation be established, ,', '...,i~y\:.;,~,~;?1~~ZJik4t.~ ~""'~"'!'~,:'-;;~"'" '....'.'>; '~'; much as the Commission has annual meetings with PACT and the Housing Authority. . " :", "'{\-"".""~\C"l,'!I::~"'\' ~:--'~'<"~";;o""'<"""""'''( Financial Status of The lonQ Center (formerly The Center Foundation) (eM) !" "" "";',' ,I "',' ,.'( ~r~~~!~i?~r~~~1\&.'~~~;~~ :;~:; f"i:'::~;~,Yt;':;N\\;~::~~W}it; fi'Ji~b.T...':~:1:,\\;~!Jjt1~i;!'i ::' The Long Center ended its fi rst, though abbrev i ated f i sca 1 year on , ":,:,::'; ,'.,:,;'<t:,:,::'\7- I, t~\t.~%11i~ ~. ~~~~dm::: ~:~: ;:~;~; :::a ~~:::::n:::s::r ~:~:::::: e::::::::: ~::;::per::: )~~;:;f:.if~~:~tt~~~ ;"~;~ l !i~ff!il;:it\\~~~::;:~~~i~~1;~~~f}~~!!~~;~:Ii;~:th~~:~~~g~~J~:~ i~~ il~~;~i~lfi;11 ')~ Participating agencies are allowed to charge user fees, non-resident user '.,,'.." "'.j"1;.-.,,.",i,,;..'.'.....'f.l' :~ fees and other fees for programs conducted by the part;c;pating agency. ~i}t~~~;i.fifj1r!![~~ "~ The estimated budget of the facility, excluding the 75,000 square feet of ..",\~''yr,;.~'~''v,t",~I(l31., :;;; bU1'ld1'ngs and adJ'ol'n1'ng grounds operated by UPARC, l'S $706,400. UPARC pays l'ts :'..;::',:i;c\');,r7;,~{it, ).o'\"t.;{il~';i ~ share of utilities and other costs outside of the budget. 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