09/04/1990 (2)
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CITY COMMISSION BUDGET WORK SESSION yy,+ ?Ii y,.,
September 4, 1990 ?, rk, lcr4r,?•.5.a•°g ;?.. •7,1'r :.! yi,. '.• i.. f.•
The City Commission of the City of Clearwater met at City Hall, with the following
f,u 3;,:;. s41Yf;r members present:
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?..' Rita Garvey Mayor/Commissioner
X NZ Richard Fitzgerald Vice-Mayor/Commissioner stir o4 Y ,FY '
A Lee Regulski Commissioner ;. nor
'
William Hunamaker Commissioner
Sue Berfield Commissioner
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Also present were:
Ron H Rabun City Manager
Elizabeth Deptula Administrative Services Director
'`o' Cynthia E. Goudeau City Clerk
rr=. The Mayor called the meeting to order at 1:35 p.m. and ?he following items ,? ' S°' •:::,:{a; ? ??tt;
were discussed
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Discussion ensued regarding the response to the memo of Art Deegan, President
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s;;::';",•:?;: of Island Estates Homeowners' Association, regarding the budget. It was explained
that although plans are to contribute 1.4 million to the general fund sur
plus, it will actually come to $1,629,000 due to additional savings or earnings.
In response to a question regarding how salary increases were calculated
the Administrative Services Director indicated it was not simply a matter of
plugging in 107% of the current salaries. She stated the salaries were calculated
based on anniversary dates, longevity increases, and other factors. The City ni•. 't"r'";;r;'V;:
Manager stated he did not feel justified in continuing the hiring freeze as all the
targeted positions have been addressed. He indicated the budget is based on
direction from the City Commission. :; ' :`'',,; ;" •;'
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Discussion then ensued regarding Police overtime
and it was indicated the •
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program for special speed enforcement on Clearwater Pass Bridge is all overtime. .?Ir.•..V':r „:,. i•i
" • ''' {"' °' Questions were raised re
ardin
whether or not -Fines collected for s
covered
eedin g
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w the cost of the program. It was stated police overtime needs to be looked at very
O
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, carefully, and that 33-35% of the overtime costs are for court appearances. q ,i..? :
Concerns were expressed that the City of Clearwater is paying more overtime than
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"
other jurisdictions. It was stated some overtime is due to contract agreements. -
A suggestion was made that the Marine Patrol be eliminated, and the three officers
be assigned to street patrol Chief Klein, responding to the question regarding
the cost of the special speed enforcement, indicated the City collected $191
052 , ;
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more than the overtime cost for this program. Chief Klein also indicated Clearwater T
is currently in labor negotiations with the FOP unions. He reported that, as more
arrests are made, additional court time is required. He stated they have tried to
control these costs to some degree in determining who is authorized to be subpoenaed
for court cases. In response to a question, he indicated the Police Department is =.'
contacted by the State Attorney when scheduling court dates. Discussion ensued ••.``<<:?f
regarding the fact that adding additional officers will create additional arrests
which will, in turn, create even more court time. Consensus of the Commission was
to reduce police overtime by $186,000.
work session
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`c, i? ,-j' ,-%, :s` . ;' Discussion uteri turned to the subsid for user fees at the Center Foundation, " `~°`"5.?;
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?;fa:11 . a'c?'.ri?<?:, i.• with the su estion bein made that the user fee be assessed for artici ants at y,
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?"trt. ?.:,.,fi;,; ?; .' ?4 :w: the Center Foundation and passed on to the Center Foundation. Concerns were f'-7:` a,'--; "ot
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I t cIF'' «Y expressed regarding the need for some history of this program prior to knowing what :'" °.,,_ ;SF`s'"
"W.1 : I. '?a=,=' to charge. It was indicated the agreement with the Center Foundation would call ! h .?, ':,IV'?"rS' `
?' za' =p; =,".l ,•#:1(`;7.:;.. for the City to pay any manias needed at the end of the year. Consensus of the 3 " ?;4.?j>
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7? ,} 11 . .cr'``" i . Commission was for staff to continue to recruit new members to the Center foundation `' - '-r' ;,ta? ,: ?.:
I ?:w 4 ` Jyy,r'? ; ;,. and to ]eave funding far the Center Foundation as isY r.?; ',?.`,a., _,-: - :.,:
; t-.??•_ . : =>,1'',;r A suggestion was made that the proposed restroams for Coachman Park be 1a:, 1, c,
sitf`+F`;.q' eliminated. Commission consensus was to delete these restrooms from the budget• Y' R aLfhry=:
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•? °. f,.;=." :'.#•r: A suggestion was made that some of the capital improvement projects be '? ,k- ::._•i -. ;r?>Y ;=
f'i? '-.,?:,, transferred to be funded by the In€rastructure sales tax and free up X228,180 from . , ,. `.1
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, , the general fund. Charles Hunsicker, Assistant City Manager for Operations, stated ,' i.;'':?t- .1+ i?.
:r tirtY,,•l :L, t;,y, this would cause no problem. Consensus of the Commission was to reduce the general . t. ?.. =
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Discussion ensued regarding the capital improvement projects scheduled for
funding through the road and drainage millage; and a suggestion was made that
drainage capital improvement projects be transferred to the proposed stormwater
utility. It was indicated if the stormwater utility was implemented by January,
the revenue stream would support this. DiSCUSSion ensued regarding the proposed
stormwater utility fee. It was indicated staff is assuming a $900,000 reimbursement
from starmwater utility to the general fund. It was indicated that timing is
everything in that the ordinance should be coming forward in October or November
with the billing to begin in January. A question was raised regarding whether or
not $I.3 million would be considered, and it was indicated we may not be a61e to
generate that much. Consensus of the Commission was to go with $1 million to be
generated by the stormwater utility fee. This would result in a $834,000 reduction
to the general fund.
A suggestion was made that the amount of funds going to the surplus be
reduced. Concerns were expressed regarding the world situation and the increased
costs for energy, materials, etc. Consensus of the Commission was there be no
reduction in the funds proposed for the general fund surplus.
A question was raised regarding savings in Sanitation, and it was suggested
such things as once a week pickup and recommending leaving grass clippings on the
]awn 6e pursued. It was stated long term waste and garbage rates will need to be
]ooked at as recycling and other means to reduce the waste stream impact rates.
A question was raised why 0avin in conjunction with the Sailing Center on
Sand Key was needed, and it was indicated there have been problems with people
getting stuck in the sand, as well as the need for the City to meet code for the
parking ]ot.
A question was raised regarding how much had been contributed for the azebo
at the Mandala ark, and Mr. Wilson, parks and Recreation Director, indicated the
funds have not been received to this point.
Response was requested to some of the points in Mr. Dee an's letter to the
Tribune, in particular regarding a laser printer for Personnel costing 2,000 while
a laser printer far Hub]ic Works cost $2,700, the price of a postage machine, VCRs,
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executive chairs, riding mowers, and rep]acement sedans v. original sedans.
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work session 2 g?O4?90
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Kathy Rice, Assistant City Manager, indicated that for replacement sedans we
are able to reuse light bars and other specialized equipment; when we receive a new
sedan, everything is replaced.
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A question was raised regarding whether or not police vehicles actually needed
high performance engines, and the Police Chief indicated the 24 hours of continual
use requires this higher standard of car.
Betty Deptula, Administrative Services Director, indicated the difference in
laser printers had to do with the difference in the brand of equipment, and the
capabilities of the printers. She stated the $700 for a VCR includes the VCR, TV
and stand - all three, not just the VCR. She indicated she will look at the
executive chairs which are listed at $500 a piece; and the 50 inch Gravely riding
mower is a typical cost.
The meeting adjourned at 3:43 p.m.
work session 3
9/04/90
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