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BUDGET WORK SESSION
W
July 1, 1985
The City Commission of the City of Clearwater met in Budget Work
Session at the City Hall, Monday, July 1, 1985, at 9:12 a.m., with the
,following members present:
Kathleen F. Kelly
Rita Garvey
James L. Berfield
Lee Regulski
Don Winner
Also present were:
Anthony L. Shoemaker
Frank X. Kowalski
Lucille Williams
C-1-
C__
Mayor-Commissioner
Vice-Mayor/Commissioner
Commissioner (arrived 9:30 a.m./left 1:40 p.m.)
Commissioner
Commissioner
City Manager
Acting City Attorney
City Clerk
With few exceptions no new positions or their accompanying costs have
been included in the budget as presented to the City Commission. Also,
with minor exceptions, recommended computer equipment acquisition is
consistent with the Commission-adopted long range plan. The effect of
compliance with the Fair Labor Standards Act is not reflected in the
personal servica costs and a 2% across-the-board salary savings has been
projected.
Estimated revenues exceed the recommended expenditure by $442,685.
Discussion ensued regarding raising fees charged to the public to offset
expenditures. It was also stated that the Bridge Fund continues to operate
at a deficit. A report will be sent to the Commission by the first of
September.
Concerns were expressed regarding Building and Personnel service
costs increasing throughout the City. The building services cover
custodial services and maintenance-type work being done in the various
offices. Personnel services continue to rise due to increases in salaries
and the beginning of a risk-management program. Suggestion was made that
the Personnel Department investigate ways to cut down on the amount
of time spent with applicants. There was also discussion regarding the
incentive program for employees to improve procedures and, in turn, save
money for the City.
Commission.
Payments to outside agencies were discussed. Concerns were raised
that the City is funding promotional-type items rather than essentials.
It was stated that such money should be considered "seed" money allowing
organizations to enhance their fund-raising capabilities. Consensus of the
Commission was to fund the Fun 'N' Sun program at $30,000; Jazz Holiday at
$5,000; Fireworks, $4,620; Florida Orchestra at $10,000; and the "This is
Clearwater" advertisement at $1,300 for a total of $50,920.
Book 2
322.
July 1, 1985
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03
Administration.
The City Manager said there will be a report on the impact of a retro-
active April 15, 1985, date for the Fair Labor Standards Act. Discussion
ensued regarding the development of a self-insurance program and the
accumulation of a self-insurance reserve. In the City Manager's Office
budget it was determined to approve a part-time Clerk-Typist Il to help
with Affirmative Action and the Risk Management program.
Legal.
The Commission requested the Acting City Attorney investigate what
computer applications could be used to reduce their book and publication
costs. The Acting City Attorney stated they will be coming back during the
1984/85 budget for materials needed once the area on the second floor of
City Hall is made available to them.
The City Clerk was replaced by Shi..'ley Corum, Research and Elections
Technician and the Acting City Attorney left at 11 a.m.
Finance Department.
The City Manager pointed out that by relying on in-staff internal
auditors, consulting costs have been held down by at least $8,000.
However, this hampers internal auditing during work on the City financial
statement, Dan Deignan, Finance Director, stated computer installation
would take place December 1 at the earliest and it would be May 1 before
it would be used for anything except word processing.
el ' Personnel.
It was questioned why advertising costs have risen at the same time
that the City has cut down the number of employees hired. The City Manager
stated most advertising is done locally in the Clearwater Sun with the
exception of advertising executive positions nationally twice a year.
Non-Departmental Expenditures.
The City Manager said there is proposed legislation that will virtu-
ally eliminate tax-exempt bonds. If the legislation passes and goes into
effect on January 1 the City will be impacted.
Police.
The City Manager stated the Police Department is establishing a motor
pool concept to free up vehicles and eliminate sedans being taken home.
A copy of the policy will be forwarded to the Commission.
It was questioned how the $166 per capita cost for police service
compares with other cities in the area. The City Manager responded that
he would provide this information. It was requested that St. Petersburg
Beach be included in the comparison.
Book 2
July 1, 1985
.323.
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Fire.
In response to a question the City Manager stated the arson investi-
gator must be a trained detective and thus far the Fire Chief has been
reluctant to release the position. It most likely will be included in the
Police Department budget in the futrre.
Parks and Recreation.
Why the salary budget is up when Parks and Recreation has lost two
employees to the Planning and Urban Development Department was questioned.
The Assistant Budget Officer stated that two positions are a very small
portion of Parks and Recreation's budget and their full-time employees
category is up by 5% which is the normal increase. Printing and binding
expenses were questioned. The City Manager responded this covers the bi-
annual Parks and Recreation newsletter being distributed in recreation
centers, the Library, City Hall and the Chamber of Commerce.
Discussion enssed regarding soliciting sponsors for Parks and
Recreation programs.
. The City Manager stated the restriction on impact fees having to be
spent in specific areas of the City may need to be addressed.
The $63 per capita cost for Parks and Recreation and how it compares
with other cities was questioned.
a, The City Clerk returned at noon.
Library.
Discussion ensued regarding the possibility of a County-wide library
system.
Occupational License.
The possibility of raising occupational license fees was discussed.
Building Inspection.
Building Inspection fees will be increased to make the Building
Inspection Department self-supporting.
Gas.
Most of the monies in the Gas Division are being spent on the Tarpon
Springs expansion and once completed, any surplus funds generated from the
sale of applicanees and gas will go to the General Fund.
Book 2 324. July 1, 1985
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Water.
There are increases in the Public Works Department for the additional
Brew to facilitate the water system improvements.
The City Manager reported that the Pier on Rock-A-Way Beach is in need
of major renovation. Removal or repair would cost $40,000.
Central Services.
Upon questioning, the City Manager stated a generator for the Data
Processing Division is needed in the event of an emergency as there is
vital information contained in the mainframe computer.
Commission questioned what action the Budget Advisory Committee is
taking at this time. It was stated that all material provided to the
Commission is being provided to the Committee and the Committee will be
meeting on the second of July to discuss the budget.
The TRIM millage rate will need to be set at the July 18, 1985, City
Commission meeting. The tentative rate is 4.64315 mills.
Consensus of the Commission was that the economic crime unit requested
by the Police Department and the Library outreach program are not
necessary. They asked that the Phillip Jones Park CIP be considered for
use of Community Development Block Grant money. The City Manager said that
the two Maintenance Workers for the Parks and Recreation Department are
needed to maintain additional facilities that have been added to the City's
Parks and Recreation schedule.
Discussion ensued regarding the Goals and Objectives meeting of the
Commission and they requested that their next meeting be set with Dr. Peter
Caffentzis either July 11 or 12 at his convenience.
Meeting adjourned at 2:10 p.m.
a-'
Book 2
325.
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July 1, 1985
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