06/10/19832)
Btw= VOK SEMON
June 10, 1983
The City Commission of the City of Clearwater met in budget work
sessions on Friday, June 10 and Tuesday, June 14, 1983 at the Library and
the Marina respectively. The following were present:
Kathleen F. Kelly
James L. Berfield
Rita Garvey
William G. Justice
Absent:
James Calderbank
Also present were:
Anthony L. Shoemaker
Lucille Williams
Mayor-Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
City Manager
City Clerk
On June 10, 1983 the meeting was called to order at 8:15 a.m. and
the City Manager gave a brief overview of the budget process, explaining
the various forms used by the Department Directors to establish their
budget requests for the upcoming year. A new format considered a service-
oriented budget technique is being used this year. This technique is a
part of our existing budget process, but it's basic impact will allow the
City Commission to select and prioritize the service efforts they wish
to provide.
The forms require that Department Directors indicate their base level
service. The base level services were described in broad terms by each
department and these included services which are required by law, affect
health and safety or are necessary to preserve a capital asset value.
The same form indicated if only the base level service is funded, those
activities which would not be provided and the number of existing or
currently funded positions which would be eliminated if only the base level
service was funded.
The second sheet described programs and services in addition to the
base level and is considered a decision package. This form also contains
information on how this decision package relates to the current level of
operation.
The cover page for each department summarizes the staff base level
and decision packages and identifies prioritizing of the decision package.
It also includes a percentage of current level for each program and a
Commission ranking column. Each top sheet contains a ranking column for
the Commission's rankings as follows:
E - for essential services should equate somewhat to Staff's base
level. Essential service should be the services which the City is required
to provide.
I - for important services are those programs that add quality to
the City's service program. They provide depth or breadth to our existing
base level programs or are activities in their own right that supplement
or add dimensions to other high priority programs.
L - for less important programs include activities which are by
their nature "nice to have services". They may or may not be directly
involved with a base level service.
Budget Work Session 1. June 10, 1983 1€?
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Based on Commisson rankings, the City Manager will prepare the annual
budget. Programs considered to be essential will be funded, programs
considered important will be funded next providing sufficient funding is
available and programs ranked less important will be funded to the extent
revenues are available.
The City Manager reported that no increase in revenue projections
is anticipated. The sales tax is less than projected. Some projections
are up and some down, but the majority will remain constant. He also
reminded the Commission that the $400,000 approved to assist in the
operation of PACT is not covered in the budget. The Road and Drainage
Fund is not included either in the amount of $1.5 million. The funds are
there and can be allocated. There is a $300,000 surplus for emergency
use, but if it is used it cannot be replaced.
There are many capital improvement project requests, however no money
is funded and they are not built into the budget. The Road and Drainage
Funds of $1.5 million can be used for the extension of Druid Rd. This
is considered a first priority with Drew St., Keene Rd., and Myrtle Ave.
recommended for future years.
The Park Impact Fees are approximately $200,000 and can be used for
park projects. Some park projects can be phased in and continued in future
y4years.
Police De artment.
r Police Chief, Sid Klein, listed 11 Decision Packages. The base level
package is 87.7% of the current level of service. The base level service
includes patrol of the City 24 hours a day, investigating crimes, arrest
of violators, responding to citizen's calls for assistance during
emergencies and support services to provide these activities.
Concerns were expressed by the Commission about sufficient police
protection and the Chief responded that the level of service is 10 years
behind where it should be. The ratio of police to citizens should be 2.61
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i; officers to 1,000 citizens. The City would need an additional 73 officers
to meet this ratio. The City is currently at 1.9 sworn officers.
He is requesting the addition of 10 police officer positions. The
Countryside Substation will allow development of a service call management
system and provide personnel to serve the public at the new substation.
The Crime Prevention Unit provides programs for children from
kindergarden through high school and adults through senior citizen groups.
The retention of this Unit will provide continunity of these programs
including the highly successful neighborhood watch. Crime prevention and
community relations begin with public awareness and members of the Crime
Prevention Unit are trained specialists in this field.
The Marine Patrol provides law enforcement service to the bays, inland
waterways, canals, island homesites and the Gulf of Mexico. It is a
deterrent to reckless operations, speeding and violations of safety, and
marine rules and regulations by the general and commercial boating public.
The Chief reported the patrol's hours had been reduced from 16 to 8 per
day and 2 officers are budgeted from the Marina Fund. He also noted that
the patrol boat needs to be replaced.
The Court Liaison Officer maintains court trial calendars affecting
Police Department personnel and developer and communicates information
which contributes to the Department's efforts to reduce the Police
Officer's time spent in Court and overtime costs.
The Post Detail is a walking patrol officer in the downtown section.
Budget Work Session
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June 10, 1983
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The Traffic and Meter Enforcement Officers provide enforcement in
all areas of the City and are responsible for approximately 40,000 parking
tickets annually.
Juvenile Diversion/Victim Assistance - This program provides
assistance to crime victims, for victim compensation through the State
of Florida. It has been funded by Grant, but this will expire.
, Identification-Supervision - This program is a 24-hour a day, 7 days
a week program and the overtime has exceeded the cost of a full time
position and the Chief requests one additional position.
School Crossing Guards - This program assists students in traffic
safety and crossing busy streets. It is a service that is difficult to
eliminate due to the danger of Civil liability in case of accident-injury
involving a school age child. Commission expressed concerns and requested
that the School Board be contacted to assume some of the cost.
Commission ranked the Marine Patrol, the Post Detail and the School
Crossing Guards as lama important programs and all others as essential.
The Second Department - Fire Department.
Chief Bob Davidson reported'10 program Decision Packages with the
base level at 76% of the current level of service.
Discussion ensued on the transport by the Fire Department of Advanced
Life Support victims instead of by private ambulance. The Chief noted
that both the Police and Fire Departments respond to accident reports,
but when the combined communications unit is operational only one would
need to respond.
He stated Fire Suppression, Emergency Medical Services and Fire
Prevention are essential service programs. The Inspectors in Fire
Suppression will be cooperating with the Building Department in making
inspections and checking for occupational licenses. The Emergency Medical
Services force will be kept at the current level. There will be no
increase in personnel. Concerns were expressed for the elderly who are
a high percentage of the population in Clearwater. Support services
include preventive maintenance of trucks, repair on auxiliary equipment,
training of personnel including the re certification programs for
paramedics, emergency medical technicians and fire inspectors.
The City Manager reported that there is under consideration an
Ordinance to charge citizens for false alarms and that all buildings be
equipped with smoke detectors. The public education program would be
getting the information out to the public and will be combined with the
Police Crime Watch. If the public is made aware of fire dangers, injuries,
death and financial loss can be reduced for the community. Education
requires no personnel, but is done by regular duty officers.
Commission ranked the first 6 programs as amaential and the last
4 as less Important.
Library
Linda Mielke, Library Director, reported 7 program with the base level
set at 67% of the current level of services. At the base level, the Main
Library hours would be reduced from 60 to 37.5 with the Branch Libraries
current operation considered as the base.
Library services include school visits by Public Librarians and use
of the Adler Community Room, daily for community and library programs and
meetings. Staff instructs groups and individuals, programming of special
events, such as the Adler Literary Arts Festival. Shakespearean Festival
and Children's Holiday programs are also presented in the community room.
Budget Work Session 3. June 10, 1963
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Library services - a collection of materials: and space to encourage
reading for young adults is available at the Main Library. The Northeast
Arts and Crafts Festival is a major neighborhood program and coordinated
with the Junior Friends of the Clearwater Library. The summer reading
program attracts children from the entire City.
She reported that there are not enough cultural programs and those
that are scheduled are always over-attended. The jobs bill will provide
funds to build a branch library with matching money required. If the
facility hours were increased to 68 hrs. per week, which would include
being open 5 evenings and Saturday, books and materials could be returned
to the shelves more efficiently. There would be an increase in use, in
reference and information, children and young adult services and the Adler
Community Room special programming.
The Commission ranked the first 6 services as eaaeatial , but the
increase in facility hours was ranked important, but not essential.
Traffic Engineering
Keith Crawford, Director, presented 10 program packages. The base
level service was listed at 68% of the current level of service. The base
level would perform emergency traffic signal repairs, install traffic
signals, maintain stop signs and other traffic control signs, repaint
center lines and crosswalks, receive complaints and requests from the
public, revise signals, perform traffic counts, analyze accidents, review
plans of developments, parking lots and streets, manage the parking system
and perform clerical duties.
The street lighting program contributes to the safety of pedestrians
and drivers and acts as a deterrent to crime.
The parking lot lighting program increases pedestrian safety during
night use of facilities.
The computerized signal system provides improved traffic flow by
selection of plans compatible with the traffic conditions existing during
a given 15 minute period. The traffic signal preventive maintenance
program should be expanded. Failure to replace, control loose wiring and
other field equipment results in increased trouble calls and increases
our exposure to liability.
Commission ranked recreation lighting DP1 and 2 as trots important
than computerized signal system-DP2. Computerized signal system - DP2,
recreation lighting - DP2 and Christmas Decorations were ranked
important, but not essential. All other programs were ranked
esssatiml.
Meeting adjourned at 12:15 p.m.
Budget Work Session 4. June 10, 1983
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