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CI?t C0NKL%91C= BRIEFING SMION
January 17, 1983
The City Commission of the City of Clearwater-met in briefing session
at the City Hall, Monday, January 17, 1983, at 1:27 p.m., with the
following members present:
Charles F. LeCher (arr.
Paul A. Hatchett
Rita Garvey
James Calderbank (arr.
James L. Berfield
Also present were:
Anthony L. Shoemaker
Thomas A. Bustin
Lucille Williams
1:37) Mayor-Commissioner
Vice-Mayor/Commissioner
Commissioner
1:42) Commissioner
Commissioner
City Manager
City Attorney
City Clerk
Acting Mayor Hatchett called the meeting to order and the following
items were discussed:
Community Redevelopment Agency
The City Manager reported a special meeting of the City Commission
sitting as the Community Redevelopment Agency has been scheduled for 5:00
p.m. January 20, 1983. The first item on the agenda is a Resolution
containing Rules and Procedures for the Community Redevelopment Agency.
The rules are similar or the same as the adopted rules for the City
Commission with one exception. State Law requires disclosure of interest
in a project and prohibits voting by a member of the Community
Redevelopment Agency. This is contrary to the rule of the Clearwater City
Commission which requires a Cc=issioner to vote after disclosure of
interest.
The second item for the Community Redevelopment Agency to consider
is to authorize staff to advertise for residential development proposals
oonsisttnt with the redevelopment plan. One site is located on N. Ft.
Harrison Avenue in the vicinity of the Osceola Inn and the second site
is in the vicinity of the 1100 Building on Cleveland Street.
CBDG - Economic Development.
1 proposal had been received from Elihu E. Brayboy and Associates,
relating to the North Greenwood Neighborhood Economic Development Program.
The program is currently being administered by SPEDCO and State Law
requires only certain non-profit organizations and qualified small business
firms may administer such a program. Brayboy and Associates is a
for-profit partnership and acceptance of their proposal would violate HUD
regulations for the expenditure of Block Grant Funds. The proposal was
placed on the agenda at the request of Commissioner Hatchett and the City
Manager recommended under the circumstances it be withdrawn.
Discussion ensued on present handling of the contract by St.
Petersburg and the possibility the program could be handled by Neighborhood
Housing Services.
Change in Formula for Distribution of Sales Tax.
The original resolution proposed to set the valuation as the formula
for distribution. The revised resolution has three components: assessed
valuation, population, and sales taxes collected in the community. This
proposal takes into consideration Municipalities which would loose revenues
if a different sales tax distribution formula was established. Clearwater
would receive an additional $760,000 in sales tax revenue if the revised
formula is adopted.
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Downtown Free Parking Program.
The Downtown Development Board has requested a reduntion in the charge
for free parking in the City Hall lot. The Board requests the City pay
a proportionate share of the cost of the reimbursement to the parking
system as they feel the City's use of the lot is 70% and the merchants
use is 307. The recommendation is to approve the request.
Alcoholic Beverage Designation Requests.
Three requests have been received from Sunset Pub, Sea Raker
Restaurant, and Parness Restaurant for various designations. Each of these
establishments is situated within 500 feet of another alcoholic beverage
establishment and/or a residential area.
Industrial Development Bonds.
Tim Johnson, Attorney representing Imperial Construction Company,
requested 'a public hearing at 7:30 on January 20, 1983, to consider an
inducement resolution to issue industrial revenue bonds for the purpose
of developing an office building complex within the downtown redevelopment
district. The Company proposes acquisition and renovation of an office
complex situated in the City of Clearwater at 516 Franklin Street, also
known as the Elks Lodge.
The proposed bond issue will not exceed $600,000 which will include
purchase and renovation of the property.
CDBG - Economic Development Project.
The 8th year CDBG application included an allocation of $85,000 to
establish a revolving loan fund to make matching loans to downtown property
owners for real property improvements to commercial or residential property
Guidelines have been prepared and HUD has waived the requirement that
such an activity be within a HUD recognized strategy area in order
to enable the City to establish such a fund to assist downtown businesses
and eliminating blight.
CDBG - N. H. S. Lump Sum Drawdown Agreement.
Lump sum drawdown agreement was approved with Clearwater Neighborhood
Housing Services and funds deposited. Through adoption of the current
Block Grant Application an additional $100,00 allocation was approved.
HUD approval will be requested for an additional $100,000 drawdown for
the rehab pool.
Verbal Reports.
The City Manager reported a number of problems and incidents have
taken place on Clearwater Beach at the Mandalay parking lot.
Chief Klein was present and suggested a citizen task force be
appointed to work with him to resolve the issues.. The small motels are
loosing their guests. It is imperative that a move be made quickly. Most
of the activity by the young people are considered misdemeanors and an
Officer must see the act before arresting a culprit.
Island Way Traffic Control.
The Traffic Engineer was present and opposes installation as the area
has had only 15 accidents in ten years. The manual on uniform traffic
control devices requires a certain number of vehicles per hour for eight
hours per day and this area does not meet the requirements.
Municipal Election February 8,1983, CanvassingBoard.
The City Commission sits as the Canvassing Board for city elections.
Prior to the election a test is conducted by processing a pre-audited group
of ballots. The Commission may appoint one of their members, other than
2. January 17, 1983
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a candidate, to represent them as the Canvassing Board.
Discussion ensued and Commissioner Berfield agreed to represent the
Commission at three tests.
Tourist Tax Resolution.
The Clearwater Parks and Recreation Board has requested the City
request tourist tax money be spent for the acquisition, and/or development
of additional parkland. Current State Statutes do not permit tourist tax
monies to be spent on purchasing land for parks and recreation and a change
in the Legislation would be required. I
Discussion ensued and the consensus was that the timing was wrong
as the City had just requested funding for PACT from tourist tax monies.
The City Manager was instructed to write a letter to the PAR board.
Reschedule Public Hearing to Consider the Issuance of Development Orde...
for Park Place. (Metro Development Corporation)
Park Place is proposed to be located between Drew Street and
Gulf-to-Bay Boulevard, west of Hampton Road. It will be a development
of regional impact.
The recommendation is to direct the City Clerk to cancel previous
notices of advertising for a Public Hearing on March 3, and to readivertise
for Public Hearing to be held on April 7, 1983, to consider issuance of
the development order.
Official Flowering Tree.
The Beautification Committee suggest the weeping bottle brush tree
as the official flowering tree for the City of Clearwater. The City
Manager responded it is a low maintenance bush and blooms almost
continuously. The Committee hopes that this action will encourage
residents to plant the tree at their residences which in turn would add
color to the city.
Commissioner Garvey suggested the Parks and Recreation board and
Beautification Committees be combined as they both consider the same
items. The City Manager will discuss with both committiees.
Revalidation of Countryside Village Square Site Plan, Phases I and 11
PSP-80-29 and PSP-82-15.
The property is located on the south side of Countryside Boulevard
between U.S.19 and Village Drive. It is partially developed. The major
plan change to Phase I was approved by the City Commission on May 6, 1982.
Phase II was approved for construction of a restaurant. There is a six
month time limitation for procurement of building permits and the developer
has requested an extension. The Phase I plan reflects addition of an
observation deck over the retention pond and Phase II has been revised
for an office building instead of a restaurant.
Revised Site Plan - Americana Gulf Resort (Boldog).
This is an existing five story structure located on the east side
of Gulfview Boulevard between Third and Fifth Streets. It was constructed
in 1979 as a thirty-five unit multiple family residential structure under
RM-28 zoning, subsequently the land use plan was adopted which classified
the property Commercial/Tourist Facilities and the zoning was changed at
the request of the property owner to CTF--28 with the condition the maximum
number of motel units permitted was forty-eight.
The property owner has purchased contiguous lots to be incorporated
into the site in order to reflect single ownership and increase a unit
count in,the five-story structure.
The recommendation is to approve the revised plan as it is consiotent
with the zoning ordinance.
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Petition for Annexation (Rhoades) A-82-22.
The property is located at the southeast corner of Otten Street and
Kings Highway. It is vacant except for one single family residence. The
developer plans a single family residential subdivision. A plat will be
required to be submitted for review and approved by the City Manager prior
to an Assurance of Service letter being submitted to the County. City
water and sewer are available to the property. The project will be
permitted in the County prior to the effectuation of the annexation.
Petition for Annexation (Dijan) A-82-23.
The property is located on the east side of Missouri Avenue, south
of Lakeview Road. The site is developed and the owner plans to demolish
the existing building on the lot to be annexed together with the existing
building to the south to redevelop the entire site into a new
commercial/business use. Water and sewer are available. The applicant
requests a waiver to the parkland dedication/cash payment requirement.
Zoning Ordinance Text Change -_Waterfront Property Setback and Transfer
of Development Rights to Section 131 of the Clearwater Code of Ordinances. k'
The first amendment to the code would establish the Coastal
Construction Control Line as the point of measurement for building setback
along the Gulf of Mexico. The second amendment deals with transfer of
development rights. ,
The Planning and Zoning Board wishes to discuss the item further and
has recommended a continuance.
Zoning Ordinance Text Change Regulation of Impermeable Lot Coverage
Requirements.
The definition of Impermeable Lot Coverage provides a credit relative
to the maximum percentage of impermeable lot coverage for earth surfacing
materials which allow partial permeability of water into the soil. The
requested text change would require that variances from the maximum
allowable impermeable lot coverage be considered by the Board of Adjustment
and Appeal on Zoning.
Zoning Ordinance Text Change - Concerning Plan Review of Parcels More
than 2_Acres in a PS Zone by the Planning and Zoning Board.
The change will delete the requirement that prior to approval of a :u
zoning consideration by the Planning and Zoning Board of a parcel of more
than two acres in size for Professional Services zoning, a plan must be
submitted to the Planning and Zoning Board. This regulation is in direct
conflict with another section of the code which states no rendering, site
plans or other exhibits shall be allowed to be shown.
Zoning Ordinance Text Change re: Temporary and Portable Buildings.
The text change will provide regulations governing the erection of
tents, allow time extensions to be considered by the BAAZ and provide
regulations governing temporary retail sales and displays and giving the
City Manager the ability to administratively consider requests.
Request for Commission Authorization to Replace Existing Building for
West Coast Water Sports, Inc. (Mark Robinson)
The West Coast Water Sports, Inc., has been operating on Clearwater
Beach for ten years. The owner proposes to remove the existing buldings
which havr deteriorated and replace with two connected portable buildings
to serve s customers and for storage purposes.
Printing Equipment
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The recommendation is to award a contract to AB Dick in the amount
of $66,959 for the purchase of printing equipment. The equipment will
be bought and paid for on a lease/purchase for five years.
Floyd Carter, Central Services Director, reported the City's printing
costs would be reduced. Serveral employees have been re-classified but
no new hires made.
DATABANK Teledynamic Communication Management System
The City's telephone statistical data and cost control is taken from
the Com Dev accountant and recorded on tape. The tapes are processed,
sorted, and reports generated at a cost of approximately $18,000 per year.
A mini-computer has been designed to perform the tasks that were
formerly available from Com Dee and will be produced on site in a more
timely period. Having the equipment on-site will provide faster input
of pertinent data, more timely reporting, and a substantial cash savings.
Mr. Carter reported that as of February 1, 1963, the City will be
on the State long distance system.
Commissioner Hatchett noted a number of complaints he had received
relating to City Employees giving citizens a hard time. The City Manager
will dictate a memo to City Employees to correct the situation.
Replacement of Equipment
The City Manager reported the Central Services Director and the Garage
Superintendent make the decision on the replacement of the equipment.
It is not done by the department director. The decision is based on the
amount of down-time of the vehicle and the cost to maintain the vehicle
for one year. There are over 1,000 pieces of equipment that the City owns
which includes lawn mowers as well as vehicles.
Commissioner Berfield noted a problem with front end loaders. The
City Manager responded a compromise had been worked out with the company
involved.
Bid - Missouri Avenue Widening.
The recommendation is to award to the contract to R. E. Purcell
Construction Company for $189,251.50. Missouri Avenue will be widened
to four lanes between Court Street and Cleveland Street; two southbound
and two northbound with storage lanes as needed.
Police Sub Station - State Road 580 and McMullen Booth Road. CountEyside.
This facility will provide more effeeient and effective police
services to the eastern and north-eastern portions of the City. It will
be a one-story building of 6,000 square feet with amenities conducive to
future growth of services in the area.
The recommendation is to award the contract to Hawkins Construction
Company for $287,870.
Commissioner Hatchett questioned the removal of trees on Greenwood
Avenue.
A complaint has also been received about a tree that is leaning
toward power lines on Highland Avenue.
Verbal Reports
The City Manager reported that 230 fingerprints had been taken of
children at North Ward School through the Officer Friendly Program.
Discussion ensued on the placement of signs directing voters to Martin
Luther King Center on February 8, 1983, Clearwater's election day.
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The City Manager reported on the Artist-in-Residence program and
stated the next work of art would be a photo collage, probably a 4x6 foot
poster of all prior productions.
The City Manager reported he is working on a memo relative to the
Countryside Playfields. He reported inspections and use of Seminole Docks
had been done and there were no violations.
Commissioner Calderbank requested they be monitored after 8:00 p.m.
as mullet fishermen are using the docks but it is hard to identify a
commercial fisherman from a sport fisherman.
Ordinance #2928-82
The City Attorney reported a change in the definition of contributions
and that all reference to the Church of Soientology had been deleted.
The Ordinance provides a vehicle whereby complaints can be registered and
resolved if the money contributed or provided by citizens is used by any
organization for other than a charitable or non-profit purpose. He
presented to the Commission an article entitled "A reconsideration of
the religous exemption: the need for financial disclosure of religious
fund''raising and solicitation practices."
Other Commission Action.
Commissioner Calderbank questioned whether the City was considering
the purchase of a fire boat. The City Manager responded "no".
Commissioner Calderbank left at 3:18 p.m.
Commissioner Hatehett noted complaints from the Yacht Basin
Apartments on noise from motor cycles. Requested research on a ban of
motor cycles on the Beach.
The Mayor requested the Jolly Trolley run to Belleair Beach. The
City Manager responded the turn-around time would be too long. It is
scheduled now to make a trip every half hour.
Commissioner Berfield requested the Clearwater Beach citizens be
allowed to speak at Thursday's meeting on their problems with the younger
generation in the parkin lots. The City Manager responded the Chief would
make a report but all the alternatives have not been worked out yet.
The City Manager reported he had been in discussion with City
Managers in St. Petersburg on the budget process and was considering
changes for Clearwater. The zero base budget formula is under
consideration. He will confer with the Commission before the budget is
drafted so that they may input their priorities at that time.
Commissioner Garvey suggested a program review committee visit
each department, learn the fundamentals, and make suggestions for
improvement of procedures.
Meeting adjourned at 3:35 p.m.
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January 17, 1983