08/19/1980&!7j
0
CITY COMMISSION MEETING
BUDGET WORK SESSION
AUGUST 199 1980
The City Commission mot in special budget work session
on August 19, 1960 at the City Hall Annex, at 9:45 a.m.
with the following members present:
Charles F. LeCher
William Nunamaker
Rata Garvey
Marvin Moore
Richard E. Tenney
Also present were:
Anthony L. Shoemaker
Jean Gansel
Lucille Williams
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
City Manager
Budget Director
City Clerk
The mayor called the meeting to order and the City
Manager reviewed memos of August 18th distributed to the
Commission:
Memo #1 - Estimated Proposed^Property Tax.
The dollar impact of an increased millage rate can
not be set because the taxable value provided by the property
appraiser is based on the 1979 tax rolls and the actual
tax bills will be based on 1980 tax rolls. If an amendment
is approved in October 1980,property owners may be eligible
for an additional $15,000 homestead exemption. Assuming
an assessed home value of $40,000, if the proposed millage
rate for 1980 was 6.303 and -the millage rate for 1979
6.218 the estimated increase in taxes would be $2.98.
Memo #2 - Social Service Agency Requests
Nine agencies have requested funding from the City
of Clearwater but only The Neighborly Center, Day Care
Center at the Housing Authority, Religious Community
Services and Quest Inn have been allocated funds in the
80/81 budget equal to last year.
Memo #3 Items Budgeted in Other Services or Charges
Each Department identified those items.
Memo 04 - Recommended Professional Services for Fiscal
year 1995/01.
Each department identified the purposes for which
professional service costs were allocated in their budgets.
The City Manager reported overall the General Fund
Budget had increased, but the 1980/81 budget is a conservative
one. A salary increase of 71A for employees was not included
in last year's budget but the 7% increase for this year is
included.
In response to Commissioner Nunamaker's question on the
auditors' letter on internal control improvements the
City Manager reported the City did not agree in all cases
with the auditors' recommendations. A memo dated June 25, 1980,
subject, Response to Auditors' Comments will be furnished to
the Commissioners.
i.
8/19/80
r
The increased expenditure for fuel impacts on almost
every department's budget.
Increased revenue sources will include franchise fees
from Cable Television and increased utility rates. Licenses
and permits will increase due to an increase in the Occupa-
tional License fees for the first time since 1971.by the
legislature.
A revenue reduction in the-fire protection tax is
projected. In 79/80 the City received revenues from a
multi-year adjustment for underfunding and this revenue
will not be available this year.
The City Manager reported there had been sixty-seven
requests for additional personnel in the general fund and
'he was recommending twenty-seven, of which eight are CLTA
conversions. The number of CLTA employees has been reduced
from 170 to approximately 48 and is slowly being phased out.
The expansion of the Library requires additional employees
for the new section. The Victim Assistant will not be
funded by a grant and the City will pick up that position.
Parks and Recreation need additional personnel to conduct
programs at the swimming pool on the Beach and at the
expanded Recreational facility at Condon Gardens.
Commissioner Tenney requested a ten percent cut-back
of the budget which would approximate $600,000. The City
Manager stated to meet such a cut-back he would have to
eleminate all of the requested General Fund positions
and associated costs, all requested new equipment, a one
time general replacement of allvehicles and the'balance
to be a one time only amendment to delete $271,000 from
the road improvement millage.
By request the City Manager reviewed the justification
of all twenty-seven positions in the General Fund.
The Marina expansion would be a direct result of a
Marina Revenue Bond and would not effect the General Fund.
Commissioner Tenney suggested the Annex Parking lot
paving and drainage project be deleted.
The Mayor questioned the impact of the census on the
City. The census shows eighty-three thousand and the cities
projection had been 90,000. The Planning Director reported
they were comparing the count on house units and it was
being reevaluated.
The Mayor requested a comparison of the number of
employees per capita recommended for fiscal year 80/81 with
other comparable cities.
Commissioner Tenney questioned the different costs
of the same capital acquisition items.
Capital Improvement Program and Budget
Keene Road
The funding source will be a budget appropriation
from the road drainage millage of $100,000 and impact
fees of $150,000 which will be used to acquire right-of-way
to support a Pinellas County project to widen and extend
Keene Road to four lanes, north and south from Drew Street
2. 8/19/80
a. ,+', .? ;+?t.i??ty?t a, ,??':;? -t'.v.ton ?'7.'}.e,? t _ ..r?_:?s• ?a':e?:e"?sJ?;., ;fir{.?, ,,.f.?; -,i?"' 3:••5,,,?i,r +?..;y) '.?:
..4 •r ?i'G`'?d.h ,,f :7"• is ^+e.°a •' t ,1?+, t`'?k'. •? ?. :.t°c.t.- ?j: ?t+`• .+ 3.
north to Greenlea. Presently there is no railroad crossing
between Highland and Hercules Avenues.
Sidewalks
Approximately six thousand feet of sidewalk is annually
constructed in priority one locations where foot traffic
is high and motorized traffic is a hazard to pedestrians.
The Sidewalk Committee decides where they will be constructed.
Storm Drainage
There is continuous annual funding for land to be
used for construction of ponding areas throughout the
City and along major drainage channels to improve the storm
drainage system. The City Engineer reported the ponding
area on North Highland is under construction and the
contractor is doing the razing of the building and excavating
in exchange for the dirt.
Parking Lot Improvement
This will be funded by parking revenue in the amount
of $36,000 for Lot 23 located between Court and Franklin
Streets, east of Garden Avenue, The project will provide
approximately 50 spaces and generate revenue for the
Parking Fund.
Marina Tie Piling Replacement
This is an ongoing program for replacement of approx-
imatly thirty pilings per year in Clearwater Marina and Island
Estates Marine Station.
Jack Russell Stadium Grand Stand
The funding source is the General Fund in the amount of
$25,000.to provide for sand blasting and painting the steel
structure supporting the Grand Stand roof.
Bike Trails
This is a continuous annual funding project of the
bike trail system in the eastern portion of the City. The
current year project continues development of a north/south
trail utilizing the Florida Power Right-of-Way. Florida
Power has granted permission for the use.
Bay Front Dock
A General Revenue Fund source projected for $33,600
in 1981/82. The City Manager reported no bids had been
received for removal and reconstruction of a Bay Front Dock.
Commissioner Nunamaker suggested bids be advertised again
to allow a ten year lease plus five year renewal.
Downtown Park Improvements
This is a General Revenue Funding source and will
provide for the improvement, development and landscaping
of the Dov- L'cwn Park areas, including Coachman Park, the
Memorial 1 rk, Municipal Tennis complex and the Norman Bie
property. Ream Wilson stated there may be a State Grant
available and the area considered number one would be
behind City Hall, and after that a band shell for Coachman
Park. Some funds remain from last year and a conceptual
plan will be presented to the Commission shortly.
3. 8/19/80
COMMA
?y??d ?Jr;sr' ;^ltl 1? r? t'':??3 _?? .?r?r ;:+t; ?'..'? % '?„'.ti-•? .?,-.?i-. 4.•a'r. c'yf? ix,.'
e"SF'!tS':?}?. ? t?k??7ri;t1 :?? F'??i,;' 'a? .'?: »;;; r:.?>??.w1S r?.s". ?_?.:•": '.tY-.?`?t"e•'? ''?5:;1r?.• ?ri''r, s??'Y?
i.,?.,:.???'y?..a ? .t 5•!} F:i :•`.? '4'l t• ?;'? ''irt `. .,;r'r. 1: r'r`; r:11:,.. "? `^_' .;,?}?n
",?"??1,"4. L x i-.?;; kr+t•,.,. .:i .is' : 1Y.t? ??,r3 ?" ??? ,.r ??.'' ??' lw:
e ?' ,??. r:j :,,r, .:i-?i :aTX???t. •,?-` "' ,r< I r'•. a..?m". ;w. 1, 7. ns - rY S.r ": q.;..i•?L«?.J.<'.=L.a??c..t?
.r:-,- • ei. '?. ,yr. -;" •? '?r. ?? ;}e• 'a_af,`'? .r s• 'i::t ,} h,ft ,y rrr
.,r« ' ? ? ? '.k??+?. .° ?, ?ti •x}?k Y`."r..'3?`f"? . ..t ?:!'='?. r;;r;r,k? 1f ;?.!:M.:Jti?i:?S„? ?lt?, , ?f? r
0 0.
Crest Lake Park
This is a continuing General Revenue fund source with
$25,000 appropriated for 80/812 to continue the phased imple-
mentation of the Lane Marshall beautification plan. The
current year project will provide rest room facilities and
designated parking areas.
City Hall Annex Parkin Lot
The fund source is the Road Drainage millage in the
amount of $1509000. This project will provide drainage
improvement, paving and landscaping to the south portion
of the Amex parking lot which is heavily used,
Water System
The Funding source for the Water System is water
revenue. The system is continually being expanded as a
result of population growth in newly developing areas.
It also provided funding for hydrant installation and for
relocation of water system lines on an "as needed" basis
due to Public Works construction. A tapping machine has
been included in the budget which will have the capability
of making taps and new main extensions. Control valves
reduce pressure between the Clearwater water system and
the Pinellas county system and control the amount of
water Clearwater purchases from the county. Water meters
become deteriorated or obselete and a phasing program
based on an estimated 15 year life has been established
for meter change overs.
Water Pollution Control
A vehicle upgrade has been included in the Capital
Improvement Program Budget in the amount of $219500 to
be funded by sewer revenue for a three thousand gallon
tandem tanker to a six thousand gallon tractor trailer
to improve efficiency in sludge disposal procedures.
Commissioner Tenney suggested a Police Department
substation in the Countryside area to save fuel in police
cruisers.
Library
A computerized circulation system at a cost of
$350,000 has been scheduled for a future General Obligation
Bond Issue, possibly 1984 or 85.
The City Manager reported the EDP Committee has been
reviewing the current programs on the computer.
The meeting adjourned at 11:58 a.m.
4. 8/3.9/80
t ! X ! 7'f} }; f{?{r. {;?F ;Y{ s 74e *sr; ,`:c? 1n;?kke ni.Kf}, "• ` .! '' (L+?. ?-U+..:`-? '.4{ S'f'??i• ;f,; "?
+5 Y?wi? v'«'"i.Y'?:r..F'i? .i •.v 47 F••i; ti ".'^°' t4 44 ?r•y- y,C?-7 ??a'?.,?btwj?{?',?.,s:?}a?,k?}%:u';,{..t'i°;?rY,. i'?,. ..=r.e;r-? ?ti?gikutky,
.1 ?' '?!?r4 ,..e'?J.?.?+5' 439 ?+?.Ve ;'S :'?1`s* ?1 ?.•" ';'r.t r;?a.?..? e??i z???w"?s?5, <<?,•'; ..r...?`., a. .E•i: :i
I1 t {,Y,¢ t ;• f.f. A. Fr,l.?+f. x.i. ? ,. '?;"t' ,pl,V,1r"..?,E. r ?:?: '." ?' ,... =r.-..'?
4'.?,eZ?n e: t r•i.i S%? , :sd; ??z.;j w"- :+. ? •?:" "f aw' ?.. -f:•F... •?`,v. _ f = `,.