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02/12/1979 ~ ~ ~ ~ CITY COMf.HSSION BRIEFING SESSION February 12, 1979 The City Commission of the City of Clearwater met in briefing session at the City flail, Monday, February 12,1979, at 9:30 a.m., with the following members present: .Charles F. LeCher Karleen F. DeBlaker Karen Martin William Nunamaker Richard E. Tenney Mayor/Commissioner Vice-Mayor/Commissioner Commissioner Commissioner Commissioner *Mayor LeCher arrived at 10 a.m. Anthony Shoemaker Thomas A. Bustin Sue Lamkin City Manager City Attorney Assistant City Clerk The City Manager called the meeting to order and the following items were discussed: Consent Agenda: Notifications of Expirations and Resignations of Advisory Board Members: Community Relations Board: Ordinance '1843 in effect abolished the former Community Relations Board, consequently there are 13 vacancies. The City Manager requested direction about recommendations to boards as some are very specialized boards for which it is difficult to find qualified members. He stated that the former Community Relations Board members would serve until the new board is appointed. The item will be placed on the agenda for notification. Housing Code Violation ~ City Resolution '78-116 The owner has requested a time extension to comply with the Code requirements and the consensus is to grant a 60 day extension. Downtown Development Board - Request for Joint Meeting The City Manager sent a letter to the Board suggesting they wait until the Land Use Plan has been adopted. Commissioner DeBlaker pointed out the Downtown Plan must be adopted establishing the core, with appropriate public hearings and Planning Council approval, before the ordinance is drawn. However, the item will be placed on the agenda for discussion with the Board as requested. Main Library Renovation/Construction Design Contract Commission questioned the missing page of the agreement setting forth additional services to be provided at a fixed fee for: a. architectural and structural, mechanical, electrical engineering services, investigate existing conditions $2,200; b. preparing a set of reproducible record prints of drawings showing significant changes in the work made during the construction process $1.400. Considerable discussion ensued concerning the time frame and the architect's responsibility for meeting the contract dates. The City Attorney stated the City's recourse would be to sue for breach of contract if the requirements were not met. Commissioner DeBlaker questioned the timetable for the first phase stating she felt the date was unrealistic. She feels the date of the fi.rst phase should be set back approximately one month to allow for input by the Commission, the Library Board and the Public. II The City ~tanager recommends that some critical dates be set with the understanding that we have the prerogative to ask for an extension if necessary. 1. 2/12/79 ',' ~ ~ .......,.. .J-..' 1j' '.' f~ ,~ . ...,. ,...._....... ". +, ;~'U.l.t":Cc:':':,.l!"1{;~-';'.~\ '1>j~i:~~1-at~':~"f.f."'~ 'i-(~~..--4 fl!1'.~"'-':"~""':'":.JV''''' ,'~"'~";;""~:r.:'~.:>i ...., ::~, ~, ,',: :;r: \,' :. ',n, T., ~~ .' ....,. .,...H ';I' c' ':.\' L~"\l.Jc >. ~'/:~ ,,~-:L ~'''A """I~:S; :tt".,~ ~...~~, ~)....~ "'~'X-:I\J~.~~~ti~ . J ....... J;,~j,.~.~I"""I......t'.;.1,.j'd'd':CL."'-T*r,'lfi ...., ~~...., '""","I"~odo"="""...' .~':""...,:'I"""'~l'*'~l .;t'".'" l.ij,c....'L~. i,~,J;.~l'.......;;--. .~t',~ ~ L. ',~}(~, '"....0:' ..+'~-.It- 'i~~~. "'{."""'''''''~' > ';;';" }.'~f.ff~~"~""',"~4.,,....}t ..,4~..,c"""''''''';'~~''''''~'~ 'O-.:};...,.,..,.'C...4...'....I.-' ~.I,.n"'4'':~~ ..:'":..~~I..:...."'r.'...-:-J";d"'ir1'..l','j;~~..~ -','~ > ~.,~~~~~':%~~~~~~~ ~ "ii/:I ~ ~ Termination of Agreement with Clearwater Housing Authority The split authority provided by this agreement has created administrative difficulties and since the authority is now able to pay all salaries and benefits of the employees required to conduct its operatfon it is recommended the agreement be terminated subject to HUD concurrence. Elderly Housing Site An appraisal has been ordered on property in the vicinity of Barbee Towers which is owned by Minnesota-Ohio Oil Company. The appraisal has not yet been completed. An offer to sell a 1.51 acre parcel in Morningside has been received, with the proposed usage being for elderly assisted housing. Commission does not favor this location. Commission directed the City Manager to look at various sites for the project and the item is to be removed from the agenda. Sign - Morningside Subdivi5ion The sign has already been installed and approval of a permit is recommended with the Association agreeing to remove or relocate upon request of the City Manager. Marina Auditorium - Waiver of Usa~c Fees for Coast Guard Auxiliary There was discussion concerning possible problems with other non-profit organizations requesting waivers. Commissioner Martin suggested an agreement be entered into stipulating fees will be waived in exchange for their providing free public meetings. The item will be approved with an agreement to be brought back to the Commission. Agreement between City of Clearwater and Mr. John Williams, Tennis Professional at the McMullen Park Tennis Complex Discussion ensued regarding items available for sale at the Complex. Commissioner Martin questioned whether the City is com- peting against private business. The City Manager stated the City is not, this matter having been carefully investigated. He recommends approval of the agreement stating it is one of the best tennis professional agreements in the entire state. ParkinR Management ARreement - Clearwater llieh School Band Boosters Commissioner Tenney recommends the parking fee be raised to $2.00, stating this is the minimum parking fee charged for other activities in the Bay area. ' Considerable discussion ensued regarding the merits of raising the parking fee, the general consensus being that the maximum should be no more than $1.00. It was suggested that the City Manager check with St. Petersburg concerning their arrangements. Agreement Between City of Clearwater and Clearwater Babe Ruth Baseball League, Inc. Commission objected to the change in the agreement concerning clean-up procedures and the City Manager is to determine how many employees are on hand during these games. Surplus Property Once the items are declared surplus an effort is made to obtain bids on any usable items. If no bids are received, the material is disposed of as scrap. The City Manager assured the Commission nothing would be dis. posed of for which a use within the City could be found. 2. 2/12/79 ,...... f~. !.~ :.} ~ '.. ,.,' .:.....' .. ....,.' '~"J :'~I.." :-~... .i.~.~.; -:.....,~:l .: :"", o' .;': . :-'";:..;.." ~,'..: '. ........~~. j:' ..:,~" '.'; ".\. ~ ~.j/~';", .,'; .~:~ u ;-l~~X-fA~~HI'.t':I,"";}j.J~~ + ':1 rt :JI:~'~~~;S:"~:l;tr:;fk.~t&)~':;:~:.;;<.I":'~' '<'):;;;..$i~'l~:': i::::;~" ,';[}l>':'!~I:, ,:,'.';"::!V'[ ;",',' "."t;:"{1~:;::'~"~'\:";41~~if4-~' ~ ' .!;{~1~."".""';ij:,,+'f~"~;t;\'1;0Y1~~~0~::;J):~tt~:<\~ff:T:~7;Y't~;TgD1~:;1~:;~~jfj,~t~:, .."."';;'~~ @ ~ Verbal Reports & Other Pending Matters (Also see page 4) Phillies Appreciation Day A budget appropriation of $800.00 for a dinner for the Phillies will not be needed as the Chamber of Commerce will have a golf outing instead this yenr. It was suggested the City purchase a banner not to exceed $800.00 to extend across Cleveland Street welcoming the'Phillies to ,ClearWater. Preliminary Site Plan Review, Tract 21 (U.S. Homc) The Community Impact Statement was waived and the Tract is currently in the process of being rezoned fr~m RM-24 to RM-12. Recommendation is to approve the plan and the Planning Director concurs. Commissioner Martin requests the plan show only one exit on S.R. 580. She suggested the developer indicate only one exit on S.R. 580 on their sales drawings in fairness to purchasers in Phase I. CPD Plan ChanRe, Countrysidc Country Club Commission questioned the number of parking spaces in Phase I. The plan provides 15 spaces more than required, but 19 lcss than they currently have. Commission approval may be granted with the stipulation that in Phase II a more porous surfacing be used subject to the City Engineer's approval. Extension of the RPD and approval of revised plan for Phase III of Sunfish Bay (Tibma) Considerable discussion ensued concerning the history of this project and whether or not the developer had lived up to the original plan and restrictions. The Planning Director feels the intent to comply is evident and requiring the developer to remove certain plantings would be more damaging than allowing them to remain. Consensus is to deny the request for extension and schedule the item for public hearing to rezone with height restrictions clearly outlined. Purchase Contract Award - Twelve-inch (12") Cutter Head Dredge Max Battle, City Engineer, outlined the complicated bid pro- cedures which were followed on this item. Eight bids were received; 1 did not meet specifications for either a new or used machine and only one met specifications for a new machine. The City Engineer explained some of the procedures involved in the dredging of Dunedin Pass also in the offing and, considering all factors, the recommendation is to purchase the new machine which meets specifications. Discussion ensued concerning personnel costs connected with the dredging operation. These employees are covered under the Federal Longshoreman's Act. Personnel used in the dredging operation would be under the supervision of the Harbormaster and he recommends they be contract employees only for the length of time of the dredging operation. A fully qualified dredgemaster cannot be hired at a salary less than $16,000. This figure is in line with salaries paid in Boca Raton and in Palm Beach County and is low compared with the Corps of Engineers. The City Engineer reported if the bid is approved as recommended the Company representative will present a change order at the time of award which will increase the height of the dredge by one foot, which they feel is advantageous because of the wave action in this area, at no additional cost to the City. Discussion ensued as to disposition of the dredge material. It is the Engineering Department's opinion the City's best interests would be served by purchasing the new dredge. @ (i} Public Hearings Starcrest Library Site Commissioner DeBlakeT reported George Hunt has his property on the next Planning Council agenda for a rezoning and she presumes he will then ask for annexation. Bid Request for Proposal - Study Natural Gas Utility The City Manager reported he would have copies of the actual contract to distribute before Thursday's meeting. Verbal Reports and Other Pending 'Matters (Also see page 3) The City Manager reported there would be recommendations for proposed legislation. He advised he would be in Tallallassee Wednesday and would not be present for canvassing th~ vote. Jeff Butler will be acting in his place. Public Hearings Requests for Rezoning e. Lots'l and 2, Block A, J. J. Eldridge's Subdivision from RS-sO to RM-12 (Wickman). Commission questioned division of the property into single family lots. The Planning Director stated this would require street access to all lots, the street being either public or private. The Planning and Zoning Board and the Planning Director recommend denial of the application and approve RM-8 zoning instead. The City would then return with a complementary application to rezone the appropriate adjoining area to establish a valid district. f. Portion of S 1/2 of Sect~,on 8-,29-16 from RPD to RM-16 (AE Realty Partners) (To be continued). Commission questioned this continuance and it was reported a conflict of dates had developed. Recommendation is to continue until March 15, 1979 with the City to initiate rezoning if the applicant does not proceed, at that time. Commission questioned the time frame for several area rezonings. The Planning Director advised the work on South Greenwood would be completed this week, the North Beach will be the next area. City Attorney Reports First Reading, Ordinance *1888 - Amending Chapter 13 re Licenses, to regulate Topless Dancing, Etc. The City Manager reported there is a County ordinance relating to this subject now in effect, and this ordinance was prepared under the direction of the Chief of Police. First Reading, Ordinance 11890 - Amending Section 2-35 of Code Specifyin~ Printing Requirements for Notices Commissioner DeBlaker questioned whether different size print could be used for different type ads, with Public I~aring ads in larger type. The City Manager advised the ordinance sets minimum size only. Advertising with the Clearwater Sun is less expensive than with the St. Petersburg Times. Other Commission Action Commissioner Martin questioned procedures used for obtaining gasoline for police cars. The City Manager advised gasoline is purchased 4. 2/12/79 . ., through' a bidding process and is subjected to a very careful cost analysis. , Discussion ensued concerning cost of car wash for City vehicles. , ' ' " Considerable discussion ensued concerning the mailing made prior to the February 13, 1979 election, and it is the Commission consensus the activity should be investigated. , 1 ,j Commissioner Tenney advised he is going to be, in Washington D.C. in March and would like Commission support for him to approach Senator Dole requesting an investigation of cults in the ,Clearwater area. The meeting adjourned at 12:40 p.m. , i.' '., ' l' " :~ .', , , ,'! ,) , " . "" 'i ",1 ~ :,~' ~ .' . I , ,i ..' . -:..' ~ r ~.l " .' " "/ ; , , "". . . "t.' . jJ :1 , ~ i '~ < . ", .' .:'. . , , "':... I' ~ ')." ~ , .' ,J :! ,.t ,; '+~,. . .lil . e -,I ',I, " ,l ,/ , ~. , ,,' . ( , ~ " .:' ,', " .' 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