08/05/1977
City Commission Budget Work Session
August 5, 1977
The City Commission of the City of Clearwater met for a
budget work session at the City Hall, Friday, August 5, 1977,
at 9:30 a.m., with the following members present:
Gabriel Cazares
Karleen F. DeBlaker
Darwin S. Frank
Karen Martin
William Nunamaker
Also present were:
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
City Manager
City Attorney
Assistant City Manager
Administrative Assistant
The Mayor called the meeting to order.
Anthony Shoemaker
Thomas A. Bustin
Jeffrey Butler
Jean Gansel
The City Manager presented some of the highlights in
his letter to the City Commission dated July 29, 1977. He
commended all the departments for their cooperation and sup-
port and cited Ream Wilson and the Parks and Recreation Staff
for special credit for the new format they developed in their
service program description.
Prior Commission action directed that all funds stand
alone and be self--supporting without subsidies.
The recommended budget for the General Fund is 11%
higher than for 76/77 and is partly due to the inclusion of
Public Housing Employees paid by the federal government, the
estimated increase in the use of the federally funded CRTA
program over the amount budgeted one year ago, and the require-
ments to operate three new City facilities.
Commission discussed the revenue sources:
The McMullen Court Fees
Parka and Recreation Department was asked for a report of
fees on all tennis courts (including manpower costs, etc.).
Franchise Taxes
The City Attorney reported the lawsuit requiring the
power company to pay the tax instead of charging the citizens
has not been settled yet.
Utility Taxes
Suggestion was made to reduce the utility tax but the RudRet
Director reported the utility taxes are pledged to pay the
bridge and utility tax certificates. The 28% increase in
utility Caxea for telephone was based on growth and the rate
increases of General Telephone.
Licenses and Permits
These fees are state controlled but the City Attorney
was asked to research other municipalities raising their fees.
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8/5/77
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Fines,"Forfeitures and Penalties
This is a conservative projection.
State Revenue Sharing
Funds are earmarked and projected by the state.
County Road and Bridge Tax
Commission questioned the zero figure and was informed the
County had phased out this tax, as they will retain the funds
for maintenance of County roads. Staff was asked 'to examine
the County budget to determine the amount spent on road main-
tenance countywide and the amount spent on roads within the
City Limits.
Fire Protection Tax
Clearwater provides its Fire Tax Districts with EMS.
Suggestion was made to charge the unincorporated areas an
additional fee for EMS.
701 Planning Grant
The Planning Director reported the total funds to be
distributed had been decreased, which was the reason for
Clearwater's lower estimate.
Swimmina- Fees
Commission requested justification and a report from the
Parks and Recreation Department.
The City Manager reported a detailed status report on
all fees from the Parks and Recreation Department would be
ready for the next meeting.
Lot Moving
A status report was requested, with an increase in the
rates to cover administrative costs.
Hon-Resident Fees
Staff was requested to check with other cities on their
charges as Clearwater's charge may be too low.
Sale of Land
Commission requested a report from the Budget Director
on properties that had been sold.
Interest on Investments
Commission questioned the decrease.
Rentals and Leases
The Mayor requested a list of all properties that had
been leased, the revenue, and a list of unoccupied properties.
The Mayor suggested a 25% reduction across-the-board for
document reproduction and telephone service and the Commis-
sion requested the criteria established for messenger service
and swithboard charges and asked that steps be taken to re-
duce the casts.
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Finance Department - A. C. Lowrey_,__1r.
Professional Services are for audit costs.
Equipment Service and Repair Account is for maintenance
contracts.
Personnel Department - H.M. Laursen
Commission questioned a 21% overall increase. The Person-
nel Director reported the Tuition and Refund Account and Re-
location and Reimbursement Expenses for executive level employees
are now included in his budget.
The City Manager reported that the CETA employees' salaries
are included in Personal Services in each department's budget
this year for the first time and there is a corresponding ac-
count under Revenue Estimates for the funds received. Commis-
sion recommended an evaluation of the CETA program for the
future.
Commission requested a breakdown of telephone charges,
local and long distance service, and a comparison of '76 and
'75.
Police Department - Chief Frank Daniels
Commission discussed the monitoring of Police calls by
the citizenry and requested the Police Chief research other
systems. Commission suggested the Crime Prevention Program
be expanded. The Chief reported the Police Cnmmunity Relations
Program develops rapport between the police and the citizen and
the officer Friendly Program is a continuing program coordina-
ted with the School Board and teachers. Overtime is required
because of court appearances for the officers but is a saving
over hiring additional help and paying all the fringe benefits.
Three new employees have been requested.
Fire Department - Chief John Pitts
Chief Pitts justified tht two secretaries for the Fire
Department Supervision. Commission suggested utilizing a
secretarial pool.
Commission requested a fire inspection report on all
buildings within the City that are used by the public that
are fire hazards.,
Public Works
Drainage Division (Paul Kane)
Commission discussed the need for more employees
in this division because of the numerous complaints they
receive, and also discussed sharing equipment with the Parks
and Recreation Department.
Commission questioned the need for an Administrative
Assistant in Public Works.
Engineerin Division
Max Battle, City Engineer, reported they are now
administering 49 capital improvement projects and 20 other
City projects which have generated additional paperwork and
cost accounting,procedures. The Clerk Typist requested is
needed to maintain the current level of record keeping.
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The City Manager reported the dredge and its operating
costs had been deleted from the Public Works Budget until
the report on Clearwater Pass is received from the University
of Florida and can be evaluated.
Community Development
The City Manager reported this is not a new department
but a series of changes have reorganized it to include Com-
munity %lations and Public Housing. The Community Develop-
ment Planner will be transferred from the Planning Department.
Community Development Fund3 will be increasing for the next
two years and the Community Development Planner will administer
these grants, make applications, etc.
Commission discussed the number of employees working at
Condon Gardens.
Traffic Engineering
Keith Crawford, Traffic Engineer, reported the computer
for the automated traffic signals should be on line by Septem-
ber 30, 1978.
The Division will be maintaining the Christmas decorations
this year but will riot be purchasing additional decorations.
Under Lamp Replacement, he reported it is cheaper to do a num-
ber at one time rather than individually and current City policy
is to replace them all every other year.
The Mayor left the meeting at 12:52 Vim.
Library
Commission questioned the increase in personnel during
the proposed construction stage.
The City Manager requested the Commission give him com-
ments on the new Parks and Recreation format.
Commission expressed concern about the Planning, Engi-
neering and Building Departments being separated, and felt
they should be together in the same building.
Central Services - Floyd Carter.
The Central Services Director justified the Assistant
Central Services Director as a need for continuity as the
CETA program is an on-again off-again affair.
The security guard provides protection for the vehicles
parked outside the Annex fence.
An Accountant I has been requested to do cost accounting,
to accumulate data, and to set up procedures.
Commission asked how the level of services to be provided
is determined.
GaraSe Division
Commission questioned the continued use of Mainstem and
was informed the in-house system was scheduled to begin October
1, 1977,but problems have arisen in developing the system.
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Commission suggested that when new vehicles are purchased,
smaller cars'be considered and the number reduced. Commission
also suggested eliminating car allowances.
The meeting was adjourned at 1:25 p.m., to meet again on,
Thursday, August 11, 1977, at 9:30 a.m., at the City Hall Annex.
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