MEMORANDUM OF UNDERSTANDING - RECORDS MANAGEMENT AND COMPUTER AIDED DISPATCH PROGRAMSSheriff Jim Coats
Pinellas County Sheriff's Office
"Leading The Way For A Safer Pinellas"
August 20, 2008
Chief Sidney Klein
Clearwater Police Department
645 Pierce Street
Clearwater, FL 33756
(Hand Delivered)
Subject: MOU between Pinellas County Sheriffs Office and Clearwater Police Department
regarding records management program
Dear Chief Klein:
Enclosed please find the Memorandum of Understanding between the Pinellas County Sheriff s
Office and the Clearwater Police Department regarding the Sheriff s Office records management
program, ACISS, and the terms for usage by the Clearwater Police Department.
As you know, this MOU is an update of the recently expired MOU and continues the terms that
were in place. I apologize for the lapse in the MOU and any inconvenience it might have caused,
and will ensure in the future that the MOU is executed prior to expiration. Please contact me if
additional questions come up and we need to discuss this further. I can be reached at 727/582-
6721.
We appreciate the opportunity to continue the cooperation and sharing of information and data
permitted by this system.
Sincerely,
Sheriff Jim Coats
B
JuIWL. Upman
Labor Relations Director
Enclosure (1)
10750 Ulmerton Road P.O. Drawer 2500 - Largo, FL 33779 (727) 582-6200 http://www.pcsoweb.com
RECORDS MANAGEMENT AND COMPUTER AIDED DISPATCH PROGRAMS
MEMORANDUM OF UNDERSTANDING
Between
THE PINELLAS COUNTY SHERIFF'S OFFICE
And
THE CLEARWATER POLICE DEPARTMENT
This Memorandum of Understanding (MOU) is entered into by and between the Pinellas County
Sheriff s Office (PCSO) and the City of Clearwater Police Department (CPD).
ARTICLE 1. THE PROJECT
The Pinellas County Sheriff s Office will provide a records platform to the Clearwater Police
Department for sharing automated records and computer aided dispatch systems in order to
maximize data resource sharing, increase efficiency, eliminate redundant records systems and the
associated fiscal impact.
ARTICLE II. TERM
The term of this MOU shall be from August 1, 2008 through July 31, 2009, with an option to
renew for an additional 12 months by mutual agreement of the parties.
ARTICLE III. OBLIGATIONS OF THE PARTIES
The Pinellas County Sheriff's Office shall operate a law enforcement records system (ACISS) on
a computer hardware system and provide a point of network connectivity for the Clearwater
Police Department. The Pinellas County Sheriffs Office is responsible for maintaining the
records management computer system, including all required software licenses, upgrades,
updates and system administration. The Pinellas County Sheriff's Office is also responsible for
maintaining the records management software (ACISS), including all necessary software
licenses, upgrades, updates and system administration.
The Clearwater Police Department and the Pinellas County Sheriff s Office shall share the
expense for the leased network connectivity between the records management server and the
Clearwater Police Department. The Clearwater Police Department will provide a microwave
communication link to the Pinellas County Sheriffs Office public safety campus at 10750
Ulmerton Road, Largo, Florida. As the network technology continues to evolve, typically with
improved throughput and reduced cost, either network connection may be substituted upon
agreement by both parties. The network described herein shall provide connectivity for the
records management system and the computer-aided dispatch system.
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Both CPD and the PCSO have independently purchased the rights to a computer-aided dispatch
application, TriTech Software Systems. Each agency independently purchased the systems
hardware and software and each agency is responsible for maintenance, upgrades and updates of
the respective systems. CPD and PCSO shall share all computer-aided dispatch information real
time, with minimum delay, so the benefits of a shared system will be maximized and officer
safety enhanced.
The Pinellas County Sheriff s Office will offer to the Clearwater Police Department access to
software applications that have been developed by the Sheriff s Office Computer Services staff.
Initially, PCSO will provide all software relating to the ticket-writer program, the document
imaging program and the gps-avl (automatic vehicle locator) program. Other in-house programs
will be shared as the software is developed. Modifications and enhancements to the software
will be entertained on a case-by-case basis dependent on the statement of work and the
availability of staff to accomplish the desired outcomes.
ARTICLE IV. TERMINATION
Either party may terminate this Agreement thirty (30) days after receipt by the other party of
written notice of intent to terminate.
ARTICLE V. OTHER CONDITIONS
Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only
be valid when they have been reduced in writing, duly signed, and attached to the original of this
Agreement. The parties agree to renegotiate this Agreement if revisions of any applicable laws
or regulations make changes in this Agreement necessary.
IN WITNESS WHEREOF, the parties hereto cause their signatures to be affixed.
CLEARWATER POLICE
DEPARTMENT
PINELLAS COUNTY
SHERIFF'S OFFICE
SID KLEIN, Chief
Date: X?o I-e QJ
COA S, Sheriff
Date: Q S -10 %?, 9-
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