11-13-2001
AGENDA
COMMUNITY
REDEVELOPMENT
AGENCY
11/13/01
AGENDA
COMMUNITY REDEVELOPMENT AGENCY MEETING
November 13, 2001
1. Call to Order
2. Approval of the Minutes
3. Increase the award of contract to URS Corporation Southern, Tampa, Florida, from
$359,135 to $521,979 (an additional $162,844) for additional soil remediation at 901-927
Cleveland Street (Parcel B) that is owned by the Community Redevelopment Agency, in
accordance with Sec. 2.564 (1)(e), Code of Ordinances - impractical to bid (Dimmitt/Balk).
4. Executive Director (Assistant City Manager) Verbal Reports
5. Other Business
6. Adjournment
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11/13/01
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City of ClealWater
Community
Redevelopment Agency
Memorandum
SUBJECT/RECOMMENDATION:
Final Agenda Item #
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Meeting Date:
11/13/01
Recommend City Commission increase the award of contract to URS Corporation Southern. Tampa. Florida. from
$359,135 to $521,979 an increase of S 162,844 for additional soi I remediation at 901-927 Cleve land Street (Parcel 13)
that is owned by the Community Redevelopment Agency. in accordance with Sec,2.564 (I )(e). Code of Ordinances -
impractical to bid (Dimmitt/Balk),
t:8J and that the appropriate officials be authorized to execute same.
SUMMARY:
. On June 3. 1999 the City Commission approved the purchase by the CRA of two parcels of land along Cleveland
Street (SR 60) for the purpose of residential redevelopment.
. On November 16. 2000 the City Commission awarded a contract to Dames and Moore (now URS Corporation
Southern) in the amount of $89.500 for the assessment and remediation of petroleum contaminated soils located in
the area of two (2) hydraulic lifts removed under a previous contract to Dames and Moore.
. On June 18.2001 the City Commission approved increasing the amount of the contract from $89,500 to $359,135 to
provide additional funding to remove an estimated 4,950 tons of petroleum impacted soils. However this removal
was delayed due to additional assessment activities required by the Florida Dcpartment of Environmental Protection
(FDEP) and to date has not been executed,
. As a result of the FDEP required assessment activities additional impacted soils containing benzo(a)pyrene and
arsenic were discovered increasing the original estimated volume for soil removal to 8.710 tons (an additional
3.765 tons).
. The Commission previously approved $359,135 of which $121,979 has been expended lcaving a balance of
$237,156. Administration recommends approving an additional $162,844 that will create an unexpended balance of
$400.000.
. The total estimated cleanup cost is $690,700. The City is currently ncgotiating with the potential dcveloper of the
site to contribute to the additional costs of remediation to make the site acceptable for residential redevelopment.
An additional City contribution may be required to complete remediation on this site to residential standards.
Reviewed by:
Legal M Info Tech
BUdge~~UbIlC Works
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Risk Mgmt ~ Other
Originating Dept:
Economic Dm.-~
User Dept: Economic Development
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Submi"ed by:
City Manager I I
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A"achments :
Agreement and Environmental
Summary available for review at
City Clerks Department
l!I None
o Printed on recycled poper
2/98
Costs $162.884
Funding Source:
Caphal
Improvemont
Operating
Current Fiscal Year
Other X State Brownflelds
Appropriation
Appropriation Codes:
$ 120,778.25 - 181-99976-530100-559-000
$25,120.65 - 181-99824-530100-559-000
$16.985.10 - 181-99973-530100-559-000
$ 162,884.00 Total Brownfields Appropriations
Rev.
. SI20,778.25 will be provided from State Brownfields Appropriation Account 181-99976 and $25,120.65 from the
State Brownfields Appropriation Account 181-99824. These two amounts total $145,898.90 which will be returned
to the State ifnot expended by December 15,2001. The $16,985.10 balance of the $162,884 will be disbursed from
State Brownfields Property Acquisition Appropriation Account 181-99973.
. URS has gained full knowledge of this site regarding the vertical and horizontal extent of contamination due to the
extensive environmental activities performed to date.
. An approximate total of $676,765 of State and Federal Brownfields Funds have been encumbered and or expended
on assessment, remediation and demolition activities to date for this project. Currently an additional $162,884 is
required for soil remediation activities. The total estimated Brownfields expenditure for this project is $839,609 for
all assessment, remediation and demolition activities to prepare the site for development.
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INTERLOCAL AGREEMENT
THIS INTERLOCAL AGREEMENT, entered into this
, day of , 2002, by and between the COMMUNITY
REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA, a
Florida redevelopment agency, hereinafter referred to as "the CRA", and the
DOWNTOWN DEVELOPMENT BOARD, a special district organized and
operating pursuant to the ordinances and laws of the City of Clearwater, herein
called "the DDB",
WHEREAS, the CRA and the DOB in the spirit of cooperation
desire to offer the downtown constituents the opportunity to utilize more
efficiently the public dollars collected for each entity; and
WHEREAS, the CRA and the DDS have a special obligation to
ensure wise and sound administration of the programs, including the Main Street
Program; and
WHEREAS, the CRA and the DOB desire to enter into an Interlocal
Agreement outlining the scope of services and responsibilities.
NOW, THEREFORE, in consideration of the mutual covenants and
promises herein contained, the parties hereto agree as follows:
1. Scope of Duties. The services that the CRA will provide are:
a) Prepare correspondence for DDS members
b) All DDB funds will be kept in the City's bank accounts and will
be segregated for accounting purposes in the City's records as
a separated, interest-earning fund
c) Assist with preparation and monitoring of the annual budget and
prepare amendments as necessary
d) Prepare monthly financial reports
e) Insure that the annual audit is conducted
f) Prepare agendas and distribute packets to DDS members prior
to each meeting
g) Prepare meeting notices for monthly and special DDS meetings
h) Attend meetings and record and transcribe minutes including
special and sub-committee meetings
i) Coordinate the clerical work of the election procedures
j) Handle all phone inquiries and follow up on the calls
k) Handle any special mailing notices
I) Know the millage rate setting requirements and assure the DDS
meets all the requirements
m) Serve as coordinator for DDS special activities
n) Assist in the evaluation of a public relations program
0) Solicit sponsorships or support for events and publications
p) Assist with event calendar and marketing plan
q) Establish a distribution network for the promotional pieces
r) Make retail retention calls and assist with retail recruitment
s) Assist in establishing a downtown office space leasing plan
t) Administer the Fa~ade Improvement Grant and Historic Fa~ade
Improvement Grant programs
u) Assist in looking into other incentive options to improve
downtown properties
v) Assist with promoting design related programs to the downtown
community
w) Assist with volunteer recruitment for various downtown projects.
x) Other administrative duties as mutually agreed
2. Compensation. The budget for the CRA for the services listed in
Section 1 above shall be as follows:
Personnel and Administration
$45,427
The compensation shall be deducted from the estimated $60,834 tax increment
payment due from the DDS to the CRA, for administrative costs listed above. In
the event the DDS requests staff attendance at field trips or conferences, such
costs shall be reimbursed out of the DDS travel budget.
3, Term. The term of this Interlocal Agreement shall be for one year
commencing October 1, 2002 and ending September 30, 2003.
4, Notice. Sixty (60) days notice of cancellation by either party to the
other pursuant to this Interlocal Agreement shall be given in writing and hand
delivered or mailed as follows:
City: Ralph Stone, Assistant City Manager &
Executive Director
CRA of the City of Clearwater, Florida
Post Office Box 4748
Clearwater, Florida 33758-4748
DDS: Chairperson
Downtown Development Board
Post Office Box 1225
Clearwater, Florida 33757 -1225
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Upon termination. all DDB records and funds shall be delivered to
the DDB.
5. Entire Agreement. This document embodies the whole
agreement of the parties. There are no promises, terms, conditions or
allegations other than those contained herein. This agreement shall be binding
on the parties, their successors. assigns and legal representatives.
6. Filing Effective Date. As required by Section 163.01 (11),
Florida Statutes. this Interlocal Agreement shall be filed with the Clerk of the
Circuit Court of Pinellas County, after execution by the parties and shall take
effect upon the date of filing.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as of the date set forth above.
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF CLEARWATER, FLORIDA
By:
Brian J. Aungst. Chairperson
Approved as to form:
Attest:
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Assistant City Attorney ,!
Cynthia E. Goudeau
City Clerk
DOWNTOWN DEVELOPMENT BOARD
By:
Glenn Warren, Chairperson'
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INTER LOCAL AGREEMENT
This Interlocal Agreement is made and entered into this _ day of
I 2002, by and between the Community Redevelopment Agency of the
City of Clearwater, Florida (CRA), a redevelopment agency established pursuant
to law, and the Downtown Development Soard (DDS), a special district organized
and operating pursuant to the ordinances and laws of the City of Clearwater.
WHEREAS, Florida Statutes 163.387 requires all taxing authorities to
make an annual appropriation in an amount equal to the incremental increase in
the ad valorem revenue within the CRA area; and
WHEREAS, the DDS is a taxing authority within the meaning of the
statute; and
WHEREAS, the City Commission of the City of Clearwater in 1982
attempted to exempt the DDS from the obligation to make said payment to the
CRA; and
WHEREAS, such exemption was not statutorily authorized at the time the
ordinance was adopted; and
WHEREAS, the opportunity to create such an exemption has elapsed;
and
WHEREAS, the CRA and the DDS wish to enter into an Interlocal
agreement pursuant to Florida Statues 163.01, in which the DDS agrees to
perform certain responsibilities and functions consistent with and in furtherance
of the Downtown Redevelopment Plan, in return for an amount equal to the
difference between the increment payment and the $45,427 the DDS pays the
CRA for administration.
NOW THEREFORE, in consideration of the covenants made by each
party to the other and of the mutual advantages to realized by the parties hereto,
the DDS and the eRA agree as follows:
Section 1. Term. The term of this Interlocal Agreement will be the date
hereof through September 30, 2003.
Section 3. Responsibilities of the DDB. The DDS agrees to market,
promote and assist with business recruitment. The cost of said services shall not
be less than the difference between the increment and the cost of administration.
Section 2. Intent. It is the intent of the parties that the moneys paid to
the CRA by the DDS pursuant to Florida Statutes 163.387, commonly referred to
as the tax increment payment, be returned to the DDS by the CRA the amount in
excess of the $45,427 for the administration of the DDS. The amount returned to
the DDS by the CRA will be in exchange for performance of certain
responsibilities and functions consistent with and in furtherance of the Downtown
Redevelopment Plan, by the DDS.
Section 4. Compensation. In return for the above services, the CRA
shall pay to the DDS this difference upon receiving the increment payment from
the DDB.
Section 5. Notice. Sixty (60) days notice by either party to the other
pursuant to the Interlocal Agreement shall be given in writing and hand -
delivered or mailed as follows:
Chairperson, Board of Trustees
Community Redevelopment Agency
112 S. Osceola Avenue
Clearwater, FL 33756
Chairperson
Downtown Development Board
P. O. Box 1225
Clearwater, FL 33757
Section 6. Entire Agreement. This document embodies the whole
Agreement of the parties. There are no promises, terms, conditions or
allegations other than those contained herein. This Agreement shall be binding
on the parties, their successors, assigns and legal representatives.
Section 7. ' Filing effective date. As required by Section 163.01(11),
Florida Statutes, the Interlocal Agreement shall be filed with the Clerk of the
Circuit Court of Pinellas County after execution by the parties, and shall take
effect upon the date of filing.
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IN WITNESS WHEREOF, the parties hereto, or their lawful representative,
have executed this agreement as of the date first above written.
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY IF CLEARWATER, FLORIDA
BY:
Chairperson, Board of Trustees
Brian J. Aungst
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
DOWNTOWN DEVELOPMENT BOARD
By:
Glenn Warren, Chairperson
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