09-17-2001
Agenda/eRA
9-17-01
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AGENDA
Community Redevelopment Agency Meeting
Monday - September 17, 2001 - 9:00 a.m. '
1 . Call to Order
2. Approval of Minutes - June 18, 2001
3. Appoint Ralph Stone as eRA Executive Director
4. Approve Interlocal Agreement with the Downtown Development Board (DDB) to
perform certain responsibilities and functions consistent with and to further the FY
2001/02 Downtown Redevelopment Plan
5. Approve Interlocal Agreement with Downtown Development Board (DDB); CRA will
provide personnel, administrative and management responsibilities in exchange for
$43,680; FY2001
6. Executive Director (Assistant City Manager) Verbal Reports
7. Other Business
8. Adjourn
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Oearwater Community
Redevelopment .Agency
ftgenda Cover Mmorandum
Rnal Agenda Item #
Meeting Date:
3
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SJ B...E:CT/RB:O M MEND A 11 0 N :
Appoint Ralph Stone as Executive Director of the CRA.
o and that the appropriate officials be authorized to execute same,
SUMMARY:
City of Clearwater CRA district has been established since 1983.
While the CRA rules have not been updated to reflect this, in 1996 the City Commission decided the
CRA Executive Director should be an Assistant City Manager, reporting to the City Manager.
Therefore the Assistant City Manager with Economic Development responsibilities should be
appointed the Executive Director of the CRA.
Half of the Assistant City Manager's salary comes from the CRA budget for the Assistant City
Manager to take on the CRA Director responsibilities and administration.
The CRA Director will attend the regularly scheduled meetings, make budget and program
recommendations to the Trustees on CRA activities.
RevIewed by:
Legal )!!ftr
Budget NA
Purchasing -;:u;-
Ri sk M gmt -;:u;-
Info Tech
Public Works
DCM/ACM
Other
NA
rW
NA
COlla
N/A
Total
Funding Source:
Captill Improv_t
Current Rscal Year
Opdng
Other
&Ibmltted by: 'il~.. ~.~
elt Man ~ -
Prlnled on reqded .....
Appropriation Code:
X None
Rw. 2/91
Community Redevelopment
Agency
Agenda Cover Memorandum
Approve the Interlocal Agreement with the DDS to perform certain responsibilities and functions
consistent with and to further the Downtown Redevelopment Plan for Fiscal Year 2001/02,
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Finol Agenda Item #
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f\'\eeting Dote:
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X and that the appropriate officials be authorized to execute same.
SUMMARY:
. Florida Statues 163.387 requires all taxing authorities to make annual appropriation in an
amount equal to the incremental increase in the ad valorem revenue within the CRA area.
The DDS is a taxing authority within the CRA area and is not statutorily exempt from making
such payments to the CRA.
. The DDS estimated increment of $55,383 is to be paid to the CRA.
. The DDS is paying the CRA $43,580 for the administration of the DDS.
. This is the first year that the increment payment from the DDS exceeds the administrative
costs.
. In Fiscal Year 97-98 prior to the CRA taking over administration of the DDS the eRA had
returned the increment dollars back to the DDS to undertake activities to support downtown
redevelopment.
. Staff recommends that the balance of the CRA increment currently estimated to be $11,703
to be returned to the DDS in order to carry out the duties identified in the Interlocal
Agreement.
. The Interlocal Agreement is available for review in the City Clerk Department.
Reviewed bYjl:L.. Originating Dept: 0 I:5f' Costs
Legdl Info Tech NA CRA - Didne Smith '''' Totdl
Budget Public Works NA User Dept. ~ Funding Source: DDB tax Increment
Purchasing ~ -# (lit' dollars
DCM'ACM CRA C.pil..llrnp'ovt'l1'..... Fiscal Year 01/02
RiskMgmt NA Other NA Attachments.lnterlocal Op<-rJling DDB Tax Increment
Agreement Dollars
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011....
Submitted by: ~ A4&
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City Manager -... -
o Printed on recycled paper
o None
Appropriation Code:
188.09311.590200-581.000
Rev. 2/98
C f<.A 1-/
INTERLOCAL AGREEMENT
This Intcrlocal Agrccmcnt is madc and cntcrcd into this _ day of , 200 I, by and bctwccn the
Community Rcdcvclopmcnt Agcncy of thc City of Clcarwatcr. Florida (CRA). a rcdcvclopmcnt agcncy
cstablishcd pursuant to law, and thc Downtown Developmcnt Board (008). a special district organized
and opcr:1ting pursunnt to thc ordinances and laws of thc Cily of Clenrwater.
WHEREAS. Florida Statutes 163.387 rcquircs all taxing nuthoritics to mnkc an annlLal
approprintion in an amount cqual to the incrcmcntal increase in thc nd valorcm rc\'cnuc within thc CRA
arca. and
WHEREAS. the DDB is a taxing nuthority within thc mcnning of thc statutc.
WHEREAS, thc City Commisison of thc City of Clearwatcr in 1982 attcmptcd to cxempt thc
DDS fromthc obligation to mnkc said paymcnt to the CRA. nnd
WHEREAS. such cxcmption was not statutorily authorizcd at thc timc the ordinance was adopted,
and
WHEREAS, thc opportunity to crcatc such an cxcmption has elapscd. and
WHEREAS. the CRA and thc DDS wish to cntcr into an Intcrlocal agrccmcnt pursuant to Florid:l
Statucs 163,0 I. in which thc DDB agrces to pcrform ccrtain rcsponsibilitics and functions consistcnt with
and in furthcmncc of thc Downtown Rcdcvclopmcnt Plan. in rctUnl for an amount cqunl to thc differcnce
betwecn the incrcmcnt payment nnd thc $43.680 the DDS pays thc CRA for administration,
NOW THEREFORE. in consideration of thc covcnants madc by each party to the othcr and of thc
Illutual advantagcs to realizcd by the parties hcreto. the DDS and thc CRA agrcc as follows:
Scction I
Septcmbcr 30, 2002.
Tenn. Thc tcnn of this Intcrlocal Agrcemcnt will be the datc hcrcof through
Scction 2. Intcnt. It is thc intcnt of thc parties that thc moneys pnid to the CRA by the
DDS pursumlt to Florida Statutes 163.387. commonly refcrred to as the tax increment payment. be retunled
to the DOH by the CRA thc amount in excess of the $43.680 for the administr:1tion of the DOll. The
amount retumed to thc DOH by the CRA will be in exchangc for performance of ccrtain rcsponsibilities
and functions consistcnt with and in furthcr:1nce of thc Downtown Rcdevclopmcnt Plan. by thc DOll.
Scction 3. Responsibilities ofthc DOll. The DOH agrecs to mmket. promote and assist
with business rccmitment. Thc cost of said serviccs shall not be less than the dilTercnce betwccn the
increment and the cost of administr:1tion.
Scction 4. Compensation, In retUnl for the above services. thc CRA shall pay to the DDS
this differcnce upon rccciving the incrcmcnt paymcnt fromthc DDS,
Section 5. Notice. Notice by cithcr part)' to the othcr pursuant to the Intcrlocal Agrecmcnt
shall be given in writing and hand - delivered or mailed ns follows:
Chairperson, Board of Tmstecs
Community Redevclopmcnt Agcncy
112 S, Osceola Avenuc
Clearwater, FL 33756
Chairperson
Downtown Dcvelopment Board
P. O. Box 1225
Cleamater, FL 33757
Scction 6, Eutire Agrecment. This doculllent embodies the wholc Agrcement of the
parties. There are no promiscs, tenus, conditions or allegations other limn those contained herein. This
Agrecmcnt shall be binding on thc pnrties, their successors. assigns and legal representatives.
Section 7. FilinJ! cffectivc dntc, As required by Section 163.01 (11), Florida Statutes, the
Interlocal Agrecment shall be filed with thc Clerk of the Circuit Coun of Pinellas County aftcr execution by
the panics, and sh.1ll take effect upon the date of filing.
IN WITNESS WHEREOF, the parties hereto. or their lawful representativc, have executcd this
agrcement as of the date first abovc written,
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF CLEARWATER, FLORIDA
BY:
Chnirpcrson. Board ofTmstees
Brian 1. Aungst
Approved as to form:
Attest:
J.1. Akin
City Attomey
Cynthia E. Goudeau
City Clerk
DOWNTOWN DEVELOPMENT BOARD
By:
Glenn Warrell, Chairperson
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Community Redevelopment
Agency
Agenda Cover Memorandum
Fina' Agenda Item #
s
Meeting Date:
t.). /'7 . c I
SU HJ ECl/RECOMMEN DA liON:
Approve the Interlocal Agreement with the Downtown Development Soard (DDS), wherein the CRA will
provide personnel, administrative and management responsibilities in exchange for $43,680 during
Fiscal Year 2001 -02,
[8] and that the appropriate officials be authorized to execute same,
SUMMARY:
· The CRA Trustees executed the first Interlocal Agreement to provide personnel, administrative
and management responsibilities to the DDS in Fiscal Year 1999-2000. This is the third fiscal
year that the CRA would enter into the agreement.
· The agreement between the CRA and the DDS states the CRA will provide a comprehensive
scope of administrative and programmatic functions to the DDS.
· The management of the DDS by CRA staff enables the CRA and the DDS to utilize the public
dollars more efficiently.
· The DDS shall pay the CRA $3,640 per month for the services agreed to in the Interlocal
Agreement. The DOS's estimated share of the CRA tax increment revenues for Fiscal Year
2001 -02 is $53,383. The compensation shall be deducted from the tax increment p3yment. The
difference between the administration fee and increment payment will be returned to the DDS
to provide financial support for Clearwater's Main Street program.
· The interlocal agreement is available for review in the City Clerk Department.
Reviewed by: M
legal ~
Budget ~
Purchasing 'I'JA
Risk Mgmt NA
Info Tech
Public Works
DCMlACM
Other
NA
Originating Oept: . (,,~
CRA - Diane SlT1itl(1)'~ I'M ~~
User Dept. I
CRA
Costs
Total
~
NA
-~
Funding Source:
C~l1l1ol hnl1'ov~m~III
Current Fiscal Year
Attachments
O,,"',t1I11R
OlhN
ODD
tall increment dollars
Submitted by: 1)". M. .
City Mana2er T1fJJ .. r
o Printed on recycled paper
Ie None
Appropriation Code:
188.09311-590200-581-000
Rev. 2/98
~M :)
INTERLOCAL AGREEMENT
THIS INTERLOCAL AGREEMENT, entered into this day of
, 2001, by and between the COMMUNITY REDEVELOPMENT
AGENCY OF THE CITY OF CLEARWATER, FLORIDA, a Florida redevelopment agency,
hereinafter referred to as "the CRA," and the DOWNTOWN DEVELOPMENT BOARD, a
special district organized and operating pursuant to the ordinances and laws of the City of
Clearwater, herein called "the DDB."
WHEREAS, the CRA and the DDS in the spirit of cooperation desire to offer the
downtown constituents the opportunity to utilize more efficiently the public dollars
collected for each entity; and
WHEREAS, the CRA and the DDS have a special obligation to ensure wise and
sound administration of the programs, including the Main Street Program; and
WHEREAS, the CRA and the DDB desire to enter into an Interlocal Agreement
outlining the scope of services and responsibilities;
NOW, THEREFORE, in consideration of the mutual covenants and promises
herein contained, the parties hereto agree as follows:
1. Scope of Duties. The services that the CRA will provide are:
a) Prepare correspondence for DDS members.
b) All DDS funds will be kept in the City's bank accounts and will be segregated
for accounting purposes in the City's records as a separated, interest-earning
fund. Receive and review invoices, and forward to DDS treasurer for review.
Process payments as authorized by the DDS treasurer.
c) Assist with preparation and monitoring of the annual budget and prepare
amendments as necessary.
d) Prepare monthly financial reports.
e) Insure that the annual audit is conducted.
f) Prepare agendas and distribute packets to DDS members prior to each
meeting.
g) Prepare meeting notices for monthly and special DDS meetings .
h) Attend meetings and record and transcribe minutes including special and
subcommittee meetings.
i) Coordinate the clerical work of the election procedures.
j) Handle all phone inquiries and follow up on the calls.
k) Handle any special mailing notices.
I) Know the millage rate setting requirements and assure the DDS meets all the
requirements.
m) Serve as coordinator for DDS special activities, such as the Jazz Holiday and
Jazz Up Clearwater.
,
n) Assist in the evaluation of a public relations program.
0) Solicit sponsorships or support for events and publications,
p) Assist with event calendar and marketing plan.
q) Establish a distribution network for the promotional pieces.
r) Make retail retention calls and assist with retail recruitment.
s) Assist in establishing a downtown office space leasing plan.
t) Administer the Facade Improvement Grant and Historic Facade Improvement
Grant programs.
u) Assist in looking into other incentive options to improve downtown properties.
v) Assist with promoting design related programs to the downtown community.
w) Assist with volunteer recruitment for various downtown projects.
x) Other Administrative duties as mutually agreed upon.
2. Compensation. The budget for the CRA for the services listed in Section 1
above shall be as follows:
Personnel and Administration
$43,680
The compensation shall be deducted from the estimated $55,383 tax increment payment
due from the DDS to the CRA, for administrative costs listed above. In the event the DDS
requests staff attendance at field trips or conferences, such costs shall be reimbursed out
of the DDB travel budget.
3. Term. The term of this Interlocal Agreement shall be for one year
commencing October 1,2001 and ending September 30,2002.
4. Notice. Sixty (60) days notice of cancellation by either party to the other
pursuant to this Interlocal Agreement shall be given in writing and hand-delivered or
mailed as follows:
City: Garrison Brumback, Acting Executive Director
CRA of City of Clearwater, Florida
Post Office Box 4748
Clearwater, Florida 33758-4748
DDS: Chairperson, Downtown Development Board
Post Office Box 1225
Clearwater, Florida 33757-1225
Upon termination, all DDB records and funds shall be delivered to the DDB.
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If the agreement is canceled, and if a balance remains from the tax increment
referred to in paragraph 2 of this agreement, the DDS and the CRA will enter into a
separate Interlocal Agreement as to remaining funds.
5. Entire Aareement. This document embodies the whole agreement of the
parties. There are no promises, terms, conditions or allegations other than those
contained herein. This agreement shall be binding on the parties, their successors,
assigns and legal representatives.
6. Filing Effective Date. As required by Section 163.01(11), Florida Statutes,
this Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas
County, after execution by the parties and shall take effect upon the date of filing.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date set forth above.
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF CLEARWATER, FLORIDA
By:
Brian J. Aungst. Chairperson
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
DOWNTOWN DEVELOPMENT BOARD
By:
Glenn Warren, Chairperson
3