03-29-1999
. Agenda/eRA
3-29-99
AGENDA
Community Redevelopment Agency Meeting
Monday - March 29, 1999
1. Call to Order
2. Approval of Minutes: February 16, 1999
3. Approve a one year Interlocal Agreement with the Downtown Development Board
(DDB) in which the eRA agrees to provide personnel, administrative and management
responsibilities and office expenses to the DDBfor $42,000.
4. Assistant City Manger Verbal Reports
5. Other Business
6. Adjourn
.
Clearwater
Community Redevelopment
Agency
Agenda Cover Memorandum
C reA. 3
Agenda Item #
Meeting Date:
3 ..;(}. '1~
SUBJECT IRECOMMENDA TION:
Approve the one-year Interlocal agreement with the Downtown Development Board (DDB) in which the
CRA agrees to provide personnel, administrative and management responsibilities and office expenses in
exchange for $42,000.
~ and that the appropriate officials be authorized to execute same.
SUMMARY:
· The agreement between the CRA and the ODB states the CRA will provide a comprehensive scope of
administrative and programmatic functions to the DDS.
· As compensation for the services agreed to in the Interlocal Agreement, the DDS shall pay the CRA
$3,500 per month. The DDS owes the eRA the Fiscal Year 98/99 tax increment of $24,660.55. The
compensation shall be deducted from the $24,660.55 tax increment payment paid by the DDS to the
CRA. Once the tax increment funds are exhausted, the compensation shall be paid from ODB funds
budgeted for that purpose.
Reviewed bll,.
legal ~
Budget ~
Purchasing '--14/A
Risk Mgmt N/A
Finance
Info Srvc N/A
Public Works ,tN ./
DCMlACM /
Other' .
Orlginatinc Dept:
City MaMler
User Dept. _
CRA
Costs
Total
Current FY
Funding Source:
CI
OP
Other
Attachments-
Interlocal Agreement
o None
A r riation Code:
Rev. 2/98
INTERLOCAL AGREEMENT
THIS MERLOCAl.. AGREaENT, entered mo this day of
,1999, by and between the COM\UNITY REDEVELOPM:NT AGENCY OF
THE CITY Of CLEARWATER, FLORIDA. a Aoma redewlopment agency, hereilal\er referred to as
"the CRA,- and the DO'MfTO~ DEVE1.<::>PM:NT BOARD. a special distrU organized and operathg
pu~ant to the ordinances and laws of the CIy of Clearwater, hereil called "the 008.-
'M-iEREAS, the CRA and the 008 il the spit of cooperati>n desR to offer the downtown
constluents the opportunly to utiize more etficiendy the pubic dollars collected for each entIy, and
'M-tEREAS, the CRA and the ooe haw a special obl~ to ensure v.;se and sound
admili5traOOn of the programs, ilrJudilg the Mail SIreet Program; and
'MiEREAS. the CRA IInd the OOB desI'e to enter no an ~ ,tQreement outIililg the
scope of seNces and responsI)ilies;
NOW. THEREFORE. n c:onsi1eration of the mutual cownants and promises herei1 conIailed,
the parties hereto agree as follows:
1. StaDe of Duties. The seras that the eRA wil prow:te are:
.) Prepare conespondence for COB members
b) All DOS funds wi! be kept il the CRy's bank accounts and wi be segregated for accountilg
purposes n the Cly's reaxds 85 a separated, i1terest eamilg fund. ReceM and re\4ew
n\Oices, and forward to 008 treasurer for re\4ew. Process pa)fllents as authorized by the
OOB treasurer.
c) Assist wIh preparati)n and monIomg of the annual budget and prepare amendments as
necessary.
d) PrepIn monIhIy t'NndII reports.
e) hscn the annuli uti is conducted as pert of the Cly's annual audl. A separate fee wi
be pIIj by the COB eo the CIy to reinburse the ~ for this cosl
f) Prepare agendas and mal packets to DOB members pmr to each meetilg.
g) Prepare meetilg nati::es for monthly and special OOB mee&9S.
h) Attend meeti1gs and recGfd and tnInsQ1)e miUes I1dudi1g speciII and subc:ommltee
meeti1gs.
o ~e the c:leti:al wen of the election procedures.
D Handle II phone ~ and follow up on the CIIs.
k) HIndle any speciII malilg notices.
I) Know lie mIIIge ..... seIIi1g requRmenIs Md .... ht DCB meets .. the
requi'emenls. .
m) SeM 85 COOfdi'\IIIor for DOB spec:iII adNIieS. such as b Jazz Holiday and Jazz Up
CIeIlWlter.
n) SeM 85 the c:oorcrnator for a pubfCation i'I exqundbt witt lie MIi1 snet Promotion
Commltee by assistilg i1 the establishment of a theme, aoquiilg orwrlilg articles
0) Assist n the e't8luatOn of . public relations program.
p) Sold spollSOfSh", or support for ewnts and publicatOOs
q) Assist wIh ewnt calendar and maltetilg plan.
" Establish a dltlbltiJn network for the promotional pieces.
5) Make retal retention calls and assist wIh retal reaulment.
t) Assist n establishing a downtown ob space Ieasilg plan.
Li) Admilister OOB Programs, ildudilg the Facade mprowment Grant and Historic Facade
Improwment Grant programs.
~ Assist Illookilg Ilto other incentM! opOOns to inpro~ downtown properties.
w) Assist wth promotilg desgn related programs to the dO'Mltown communty.
~ Assist wth wlunteer recrulment for various dO\Nl'ltown projects.
'I> Other Admi'listT"atM! duties as mutually agreed upon.
2. Comoensation. As compensaoon for the seMces lemized abow, durilg the i1lial
twelw month term of this AQreement, the DOe shall pay the CRA (or the CIy) $3,500 per month. The
annual budget for the serW:es is lemized as follows:
Personnel and AdrnilistratX>n $38,000
Ofti:e ~nses ~
TOT~ ~2~
The compensatixl shall be deducted from the S24,660.55 tax i1crement pa)fTIent paij by the 008 to
the CRA. Once the tax i1aer11n funds are eNusted, the compensation shall be paid from the DOS
funds budgeted tor that purpose.
3. Jmn. The term of this ~ Agreement shaI be for one year commencilg
and endilg
4. fi2!Is!. SWy (60) days notice of cancellation by elher party to the other pursuant to
this lnter10cal ~ment shall be g~n i'l wrtilg and hand-<telMred or maled as follows:
Cly. Robert KeIJer. ~ Di"ector
Communty Rede\elopment Agency of
the cay of Clearwater, FloRia
Post 0fYk::e Box 4748
Cle8lWlter, FJoma 33758-474a
DOB: Chaipefson. OcJv.ftown Der.elopment Board
Post Office Box 1225
Clearwater. FJoma 33757-1225
Upon tennilation. all OOB records and funds shall be deliwred to the 008.
If the agreemert is canceled, and r . balance remans from the tax ilaement referred to i'I
paragraph 2 of this agreement. the OOB and lhe CRA wit enter ilIo a separate ~ertocal Agreement as
to remaili1g funds.
5. EntiN.AaNlment. Tbis ~ embodieS the whole agreemn of the parties.
There are no promises. tInnS. condIions or dllptiDns ahIr IIIn IIase conIIi'Ied...... This
Igreement ShaI be bi1dng' on the parties, Ihei' suc:cessoIS.lSSigns and legal representaIhes.
6. Filina Effective Date. f4s requred by Section 163.01 (11), Florda statutes, this
Inter10cal Agreement shall be fted wth the Clerif. of the Ci'cul Court of Pflellas County, after e>ecution
by the parties and shall take effect upon the date of ring.
IN VVlTNESS \NHEREOF, the parties hereto haw e>ecuted this Agreement as of the date set
forth abow.
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF CLEARWATER, FLORIDA
By.
Brian J. Aungst
Chairperson
Approved as to fonn:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Cler1t
DO\t\NTO\MII DEVELOPtJENT BOARD
By:
Chaiperson, Glenn Warren
s:\Agreements'OOB agreement
'.
.
~ Clearwater
u
Interoffice Correspondence Sheet
Date:
Mayor and Commissioners
Cyndie Goudeau, City Clerk 0-
Michael J. Roberto, City Manager; Keith Ashby, Chief of Staff
March 25, 1999
To:
From:
CC:
RE:
Follow up to Questions posed by Commissioner Hart
As Commissioner Hart will not be present at Monday's Work Session he met with Keith
Ashby and I to review the items. The answers to his questions are provided in agenda order
CRA Item #3 - DOB Interlocal Agreement - the $42,000 is roughly based on the costs
of one additional person. The Agreement will require the addition of one person but this
should not affect the CRA or General Fund. The amount of staff time to be spent on providing
these services is estimated to be approximately Y2 of one persons time. Part of the agreement
is that the combined staffing will allow the Economic Development Team to provide a greater
level of service to the full Downtown program.
Purchasing memo - surplus property - It is estimated $50,000 will be generated by the
auction of these items. The Proceeds are returned to the owning department and is a true
revenue source. The funds generated by the auction are indirectly used to offset the
replacement cost as they are reflected in the departmental budget.
FN-1 - Stormwater Bonds - a list of the projects to be funded by these bonds will be
provided.
PR-1 - Beach Vegetation - The current (2/28/99) balance in the Recreation Facility
Impact Fee Account is $262,574.78. Recognizing anticipated revenues and expenditures the
projected 12/31/99 balance is $329,900.