09/29/2003
PRELIMINARY
(WS) AGENDA.
MEETING
09/29/03 .. .
WORK SESSION AGENDA
Clearwater City Commission Work Session - 9:00 A.M. - Monday, September 29, 2003
DS DEVELOPMENT SERVICES
1. First Reading Ord. 7183-03 - revise Appendix A, Building Permit Fees, Code of
Ordinances.
ED/HSG ECONOMIC DEVELOPMENT/HOUSING
1. Consolidated Action Plan Amendments and Approval to use CDBG funds for
wayfinding. (Consent)
2. Housing Loan Policy (WSO)
FN FINANCE
1. First Reading Ord. 7211-03 - amend Clearwater Code of Ordinances 2.322, 2.325,
2.328, 2.329 and 2.332 regarding reimbursement and payment of travel costs.
2. Lease Purc~ase Contract with SunTrust. (Consent)
HR HUMAN RESOURCES
1. Authorize the negotiation of a contract for health insurance with United HealthCare
under a fully insured funding arrangement for the contract period of January 1, 2004 to
December 31, 2004, at a total not to exceed cost of $14,750,000. (this includes both
City ($9,925,000.) and employee/retiree/COBRA/Out-of-Area ($4,825,000.)
premiums), and continue the mental health/substance abuse and EAP coverage
contract with Bradman/Unipsych at an estimated cost of $194,000. ($172,000. for
current employees and $22,000. for retirees and COBRA) for the contract period of
January 1, 2004 to December 31, 2006, maintaining the City's current funding
strategy.
PR PARKS AND RECREATION
1. Adopt Res. 03.33 - authorize the execution of a District 7 Off-System Maintenance
Agreement and Letter of Understanding between the City of Clearwater and the State
of Florida Department of Transportation for the purpose of constructing .7 miles of
the EastlWest Trail from the Safety Harbor city limits to Coopers Bayou Park on the
eastern side of Bayshore Blvd.
2. First Reading Ord. 7194-03 . establish new non-resident fees for non-residents to
participate at City recreation facilities and in City recreation programs and activities.
PO POLICE
1.. Approve acceptance of FY 2004 Local Law Enforcement Block Grant (LLEBG)
funding for two years in the amount of $154,707. from the U.S. Department of
Justice/Bureau of Justice Assistance. (Consent)
09-29-03 Work Session Agenda
1
Revision 1
PW PUBLIC WORKS
1. Adopt Res. 03-34 - enter into an Urban and Community Forestry Grant
Memorandum of Agreement with the State of Florida Department of Agriculture and
Consumer Services. Division of Forestry.
2. First Reading Ord. 7192-03 - provide a revised watering schedule for all types of water
to parallel the Southwest Florida Water Management District rescission of
Executive Order SWF 01-18 and adopt the current water use restrictions contained
in Chapter 400-22, F.A.C.
3. Accept a Utility Easement dated June 30, 2003 conveyed by Brown-19, LLC over
and across a 1403 sq. ft. portion of Pinellas County Parcel 17-29-16-00000-220-0100,
aka Drew 19 Shopping Center. (Consent)
4. Adopt Res. 03-37 - support the levy of a one-cent local option gas tax, called the
ninth-cent, to be effective January 2005, for the purpose of funding the countywide
Adaptive Traffic Management System (ATMS) and Intelligent Transportation System
(ITS) and Res. 03-38 - support the levy of an additional five cents local option gas tax,
to be effective January 2005 and to be distributed countywide for the improvement of
the transportation system.
ORLS OFFICIAL RECORDS/LEGISLATIVE SERVICES
1. Appoint three (3) members to a three (3) year term to the Municipal Code
Enforcement Board. (Consent)
2. Appoint one (1) member to the Environmental Advisory Board to complete term to
08/31/2004. (Consent)
CA LEGAL DEPARTMENT
1. Authroize payment of a judgment rendered by the Circuit Court of Pinellas County in
favor of Oakhurst Construction Company in the amount of $78,068.44 plus interest.
(Consent)
Second Reading Ordinances
1. Ord. 7170-03 - Establish a Sister Cities Advisory Board.
2. Ord. 7171-03 - Amend the Operating Budget FY 2002/03.
3. Ord. 7172-03 - Amend the Capital Improvement Program (CIP) Budget FY 2002/03.
4. Ord. 7173-03 - Approve the petition for Annexation of property located at 1420 Lime
Street (Sunny Park Groves, Blk F, Lot 24, Sec. 23-29-15) (Dawn Simpson).
ANX2003-060 13
5. Ord. 7174-03 - Approve a Land Use Plan Amendment from County Residential Low
(RL) to City Residential Low (RL) for property located at 1420 Lime Street (Sunny Park
Groves, Blk F, Lot 24, Sec. 23-29-15) (Dawn Simpson). ANX2003-06013
6. Ord. 7175-03 - Approve a Zoning Atlas Amendment from County R-3, Single-Family
Residential District, to City Low Medium Density Residential (LMDR) for property
located at 1420 Lime Street (Sunny Park Groves, Blk F, Lot 24, Sec. 23-29-15) (Dawn
Simpson). ANX2003-06013
09.29.03 Work Session Agenda
2
Revision 1
7. Ord. 7190-03 - Amend Chapter 2, Article III, Division 3, Code of Ordinances to revise
Section 2.104, Powers and Duties of the Beautification Committee for the Committee's
review of selected City projects.
8. Ord. 7191-03 providing for the refunding of the Gas Revenue Bonds, Series 1996A
9. Ord. 7212-03 - relating to municipal elections amending Sec. 14.41 (2) relating to
filing fees, Sec. 14.41 (7) relating to qualifying periods, Sec. 14.42(1 )(d) relating to
compliance with laws, Sec. 14.44(1) relating to write-in candidates.
Other City Attorney Items
City Manager Verbal Reports
Commission Discussion Items
Other Commission Action
Adjourn
Presentation(s) for Thursday Night .
1. Senator Fasano - 2003 Legislative Wrap-up.
2. IEDC Award for Marketing brochure.
3. National Senior Benevolent Association - presentation of check for CHIP.
09-29-03 Work Session Agenda
3
Revision 1
.
.
.
t-; is tory 0 f ~1 0 u sin 9 loa n
Progranls
li'i Housing Program Initiated in 1978
.
En Initially a Grant Program
[I Has Evolved into a loan Program
-Limited Number of Grants
.
EO/;-15~C :)
.
rlousing & ED Allocations
" FY02-03
· Housing Pool Activities $2.2M
· Business loan Activities $202K
n FY03-04
· Housing Pool Activities $1.7M
· Business Loan Activities $150K
.
.
2
.
Loan p.ctivities
It Down Payment & Closing Costs
Assistance
lJ Rehabilitation
· Single Family
· Multifamily
" New Construction
" Acquisition
c New & Existing Businesses
.
.
3
.
.
.
4
.
.
Loan Restrictions
c Loans Due and Payable if:
· No Longer Principal Residence
· Rent Property
· Resale
· Transfer Title
· Subordination (Some Cases)
.
5
.
Subordination Policy
~ Primary Residence
~J No-Cash Out
-1'0
· Debt-Consolidation, Home Equity,
Lines of Credit, Personal Loans
G At Least 2 Points Below Current
Rate
" Closing Fees are not Excessive
"J Hardship
.
Subov (]~n{ltion PolicV
" Taxes & Insurance Current
" Good Payment History - If City
loan
" New Mortgage - Fixed Rate - No
Balloon
., Loan-to-Value = 950/0 or Lower
.
6
.
.
loan I\tlanagenlent
D Trakker" Loan Management
Software
OJ Run Delinquency Report on 1st
and 16th of Each Month
" 1st Notice - Bring Current - 14
Days
· Contact Client - Telephone
.
7
.
Loan iVSanagement
II 2nd Notice - 14 Days to Bring
Current
II 3rd Notice (Certified) - 7 Days to
Bring Current
III If No Payment - Default Occurs
· Abide by Default Provisions of Loan
Documents
.
loan r~anageinent
n 4th Notice - Instructions to Join
"Homebuyers Club" or Similar
Organization
· Credit, Financial,
Homeownership Counseling
· Must Submit Proof of Enrollment
to City Within 14 Days
.
8
.
loan Manageolent
D If Client Enrolls in HB Club - LQan
Goes into Suspense Status for 6
Months
- No Late Fees and No Longer in
Default
fJ May Request an Additional
6 Months
.
lOiln ~jl a n,lqenlent
" After One Year - If Still Unable to
Resume Payments - loan May be
Restructured
,1 IFn ref ios II ~ e ! s t\h'V (lVS the It\ST
Opt ion
,
.
9
.
loan Modificateon Options
6 Deferments/Forbearance
:J Restructu re
fJ Reduction/ Forgive
a Suspense
Il Default
Cl Foreclosure
.
LOdn ~\!}jod~fic~tgons
" Typical Reasons for Modifications:
· Loss of Full-Time Job
· Substantial loss of Income
· Fire, Flood or other Natural
Disaster
· Call to Duty - U.S. Armed Forces
.
10
.
.
Approval Authority
t1 For Deferring, Restructuring,
Reducing and Forgiving Loans:
· $10K and Below - Assistant
Director
· $10K to $25K - Director
· $25K to $50K - Assistant City
Manager
· $50K to $100K - City Manager
· $100K+ - City Commission
.'
II
.
.
.
12
(J){1
~ Cleanvater
City Co m m issio n
Agenda Cover Memorandum
,~, ~ -:,: >..~ ~~ =,<....~........::: "-:.
~:.~--:...-,~.r'::::'__~.....~
Tracking Number: 201
Actual Date: 10/02/2003
Su_Qj~ Recommendation:
Adopt Resolution 03-37 supporting tl1e levy of a one-cent local option gas tax, called tl1e
ninth-cent, to be effective January 2005, for the purpose of funding tl1e countywide AdcJptive
Traffic rvlanagement System (ATrvlS) and Intelligent Transportation System (ITS)and Resolution
03-38 supporting the levy of an additional five cents local option gas tax, to be effective January
2005 and to be distributed countywide for the improvement of the transportation system,
Summary:
The Board of County Commissioners is presenting two resolutions to the City Commission for
consideration relating to a proposed fuel tax increase. Thi ill be brought forward for your
consideration in October. The first r 0 u 'on deals with la ing an additional five cents of
Local Option Gas Tax (LOGT) effec ve Jan ary 20 . Th se ond resolution is tl1e 9th cent Fuel
I
Tax whicl1 would be devoted to In elligent ran p rt tion stems (ITS) deployment and
operations. This 9tl1 cent would a so be feet' a u,ary 005. Along with the enactment of
the resolutions is tl1e issue of the rap shari n . 'lor the generated revenue. The
current LOGT of 6 cents is shared 75/25 r n plit with the county receiving the first
75% and the 24 municipalities spli lng thf re ning 25% based on population. Clearwater's
population percentage is 16.86. tj\.t
The current discussion is leaning to ~ possible scenarios. They are 75/25%, 66.6/33.3%,
60/40% and 50/50%. County's estin te for Clearwater's share in each of these scenarios based
on 2002 population figures is as follows:
75/25%: $
66.6/33.3%: $
60/40%: $
50/50%: $
700,000
1,000,000
1,150,000
1,500,000
These figures reflect that Clearwater will receive 16.86% of the municipal dollars. It should be
noted that whatever funding share is adopted for the new five-cent LOGT could also be applied
to the existing 6 cent LOGT when it expires in February 2007. County has indicated that a lower
percentage than 75% as the County's share could require municipalities to contribute more to
their share of County projects planned for that municipality (Le., Belcher Road).
(continued)
City Co m mission
Agenda Cover Memorandum
The following points highlight key facts about each of the resolutions.
~ Cleanvater
.) ~~..~-:-~~ :J?-::~=-~:';:':~~ :..:..
The extension of the existingsix-cent LOGT would continue tofund existing programs
already in the pipeline. Pinellas County's share is used to fund maintenance projects. The
City's share funds major intersection improvements and traffic calming projects. Extension of
this existing six-cent LOGT could require a third resolution. The current Clearwater share of this
six-cents is $900,180 per year.
The new five-cent levy wQuldfund programs including capacityenhancement, preservation
and protection of road and bridge infrastructure, community enhancement projects and
economic development projects. The County has identified Gulf Blvd. as it's leading project for
these funds. Clearwater's share could be spent on beach streetscape projects (Beach Walk)
and/or downtown streetscape projects. Examples of projects identified by tile County in
Clearwater would be Belcher Road from Druid Road to Sunset Point Road, Highland Avenue from
Druid Road south, Belleair Road from Missouri Avenue to Alternate U.S. 19 and Old Coachman
Road from Drew Street to Sunset Point Road.
The 9th cent levy would beused for capacity optimization namelyATMSjITS deployment as
well as operation and maintenance of the ATMS corridors such as Gulf to Bay and U,S. 19. This
funding would be used exclusively by the county and would generate approximately $3.6M per
year or $35M bonded out over 20 years.
Originating:
Engineering
User DeRtartment:
Section:
Other items on City Manager Reports
Categorv:
Other
Number of Hard CODies
attached:
1
Public Hearinq:
Finanr.iill Information:
IYP~ Other
~I Approval
MOIITIIEN
Oq/ORnoo~
1 S:SO:OS
GBRLH-1SAC
09/19/2003
14:50:32
BHORNE
09/23/2003
09/23/2003
OR:/O: /R
r.GOlIOEAI J
07:4R:4S
.
!1{ J{
RESOLUTION 03-37
A RESOLUTION OF THE CITY OF CLEARWATER
SUPPORTING THE LEVY BY PINELLAS COUNTY
OF A ONE-CENT LOCAL OPTION GAS TAX,
CALLED THE NINTH-CENT, FOR THE PURPOSE
OF FUNDING THE COUNTYWIDE ATMSIITS
SYSTEM; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Adaptive Traffic Management System (ATMS) and
Intelligent Transportation System (ITS) are accepted methods of relieving
congestion and improving the efficiency of transportation systems; and
WHEREAS, the Pinellas County Metropolitan Planning Organization's
Long Range Transportation Plan identifies A TMS/ITS as a necessary component
to improving the area's transportation system; and
WHEREAS, Section 336.021 Florida Statutes provides counties the
authority to levy a one cent local option gas tax, known as the ninth-cent fuel tax,
for "transportation expenditures" as defined in Section 336.025(7) Florida
Statutes; and
WHEREAS, the A TMS/ITS program is an acceptable transportation
expenditure for the ninth-cent fuel tax; and
WHEREAS, th~ ninth-cent fuel tax is not required to be shared with the
incorporated areas of the County, but the ATMSIITS program is a countywide
effort and a transportation improvement that will benefit the County as a whole;
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. That the City of Clearwater supports and requests the Board of
County Commissioners act to levy the additional local option gas tax,. known as
Resolution No. 03-37
the ninth-cent fuel tax for the purpose of funding the County's local government
share plus operation and. maintenance costs to upgrade the Countywide
computerized, smart, traffic signal control system with Adaptive (aka: Automated)
Traffic Management Systems (ATMS) with Intelligent Transportation System
(ITS) components all for traffic congestion relief on the major road network (City,
County, and State) in the County.
Section 2. That the levy of the ninth-cent fuel tax shall expire on
December 31,2025.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
,2003.
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
Attest:
Bryan D. Ruff
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
2
Resofution No. 03-37
f}{ ~!
RESOLUTION 03-38
A RESOLUTION OF THE CITY OF CLEARWATER
SUPPORTING THE LEVY BY PINELLAS COUNTY
OF AN ADDITIONAL LOCAL OPTION GAS TAX TO
BE DISTRIBUTED COUNTYWIDE FOR THE
IMPROVEMENT OF THE TRANSPORTATION
SYSTEM; PROVIDING AN EFFECTIVE DATE.
WHEREAS, there exists a need within Pinellas County for additional funds
to be used for transportation improvements identified in the capital improvements
element of the Pinellas County Comprehensive Plan; and
WHEREAS, the County is given the authority under Section 336.025(1)(b)
Florida Statutes to levy up to an additional 5-cent local option gas tax, known as
the ELMS Five Cents; and
WHEREAS, revenues from the ELMS Five Cents are intended to be used to
meet the transportation needs identified in the capital improvements element of
the adopted comprehensive plan, and may be further utilized for "transportation
expenditures", which are defined in Section 336.025(7) Florida Statutes, as
follows:
a) Public transportation operations and maintenance.
b) Roadway and right-of-way maintenance and equipment and structures
used primarily for the storage and maintenance of such equipment.
c) Roadway and right-of-way drainage.
d) Street lighting.
e) Traffic sign, traffic engineering, signalization, and pavement markings.
f) Bridge maintenance and operation.
Resolution No. 03-38
g) Debt service and current expenditures for transportation capital projects
in the foregoing program areas, including construction or reconstruction
of roads; and
WHEREAS, the ELMS Five Cents will allow the use of Penny for Pinellas
revenue for projects, such as the Gulf Boulevard Beautification Project, and
Vision 2010 improvements, and also provide additional revenue necessary to
fund transportation projects, Arterials Capacity Enhancements, Bridge
Replacement/Rehabilitation Program, Advance Roosevelt Expressway,
Pavement Resurfacing/Rehabilitation Program, and countywide intersection
improvements; and
WHEREAS, the ELMS Five Cents must be shared with municipalities based
on an interlocal agreement with municipalities representing a majority of the
population in incorporated areas or based on transportation expenditures of the
county and municipalities for the preceding five (5) fiscal years; and
WHEREAS, the levy of the ELMS Five Cents does not affect the levy or
distribution of the current 6-cent local option gas tax which expires on August 31,
2007;
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. That the City of Clearwater supports and requests the Board of
County Commissioners act to levy the additional local option gas tax, ELMS Five
Cents, as allowed under Section 336.025(1)(b) of the Florida Statutes.
2
Resolution No. 03-38
Section 2. That the City of Clearwater further requests that the ELMS Five
Cents be distributed in accordance with the current interlocal agreement, dated
July 1, 1991, for the original 6-cent local option gas tax.
Section 3. That the levy of the ELMS Five Cents shall expire on
December 31,2025.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
,2003.
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
Bryan D. Ruff
Assistant City Attorney
3
Resolution No. 03-38