09/15/2003
PRELIMINARY
(WS) AGENDA
MEETING
. 09/15/03
PRELIMINARY AGENDA
Clearwater City Commission Work Session - 9:00 A.M. - Monday, September 15, 2003
Service Awards
Convene as Community Redevelopment Agency (CRA):
1 - Call to Order
2 - Approval of Minutes: 08/18/03
3 - Approve Interlocal Agreement with the Downtown Development Board (DDB) to provide
personnel, administrative and management responsibilities during fiscal year 2003-04 in the
amount of 547,244 to reimburse the difference between the CRA tax increment revenues
and the management fee, and to approve a loan of $48,000 to the CRA for the purchase of
real property located near Clearwater Automotive.
4 - Approve the purchase of Real Property identified as Pine lias County Parcel 15-29-15-
65196-000-0035, from Andrew Miller of 8034 Peaks Road, Mechanicsville, Virginia 32116,
in the amount of $48,000.
5 - Approve Extension of Time for Development Agreement for Stage I of Mediterranean
Village for The Balk Development Company, Inc.
6 - Executive Director (Assistant City Manager) Verbal Reports
7 - Other Business
8 - Adjourn
Convene as Pension Trustees:
1 - Call to Order
2 - Approval of Minutes: 08/18/03
3 - Approve the recommended administrative expenditures for fiscal year 2003-04 totaling
$151,250 for the City of Clearwater Employees' Pension Plan.
4 - Approve the contract with the firm of Charles D. Hyman & Company for consulting services
with an annual cost of $15,000.
5 - Other Business
6 - Adjourn
Reconvene Work Session
PRESENTATIONS
PUR PURCHASING
1. Library materials, books and publications during the contract period: October 1, 2003 thru
September 30,2004, for $151,000.00 from Book Wholesaler, Lexington, KY.
2. Library materials, books and publications during the contract period: October 1, 2003 thru
September 30, 2004, for $226,000.00 from Ingram Library Services, Lavergne, TN.
3. Disposal of refuse during the period: October 1, 2003 thru September 30, 2004, for
$2,265,000 and $2,585,000 from Pinellas County Solid Waste Management Department
4. Installation of gas mains and service lines during the period: October 1, 2003 thru
September 30,2004, for $850,000.00 from Mastec North America, Inc., Tampa, FL
5. Latent fingerprint and crime scene services including evidence and property storage during
the contract period: October 1, 2003 thru September 30, 2004 for $490,084.33 from Board of
County Commissioners, Clearwater, FL.
6. Purchase tasers, holsters and cartridges for $109,898.86 from DGG Taser, Jacksonville, FL.
Work Session Agenda 2003-09-15
1
Rev. 01-09/15/03
BU BUDGET
1. Public Hearing - FY 2003/04 Budget
a. Second Reading Ord. 7187-03 - setting a final millage rate of 5.753 mills for Fiscal Year
2003/2004 levied against non-exempt real and personal property within the City.
b. Second Reading Ord. 7188-03 - Annual Operating Ordinance, on First Reading which
establishes the City of Clearwater Annual Operating Budget for the 2003/2004 Fiscal Year.
c. Second Reading Ord. 7189-03 - Capital Improvement Ordinance, on First Reading
establishing the FY 2003/04 budget and six-year plan for the Capital Improvement Program
(CIP).
2. First Reading Ords. 7171-03 and 7172-03 amending the City's Annual Operating and Capital
Improvement Program (CIP) Budgets for FY 2002/03.
OS DEVELOPMENT SERVICES
1. Presentation - North Greenwood Code Enforcement. (WSO)
FN FINANCE
1. Approve the purchase of property, casualty, liability, workers' compensation, emergency
medical services (EMS), fuel tank, and flood insurance coverage for Fiscal Year 2003/2004
as provided for in the agenda item in an amount not to exceed $1,962,020. (Consent)
2. Authority to pay up to $70,000 for incurred and anticipated expenses and anticipated claims
related to a sewer backup at the Holt Avenue Youth Center Building. (Consent)
3. Res. # 03-35 authorizing the refunding of the outstanding Water and Sewer Bonds, Series
1993.
4. First reading Ord. # 7191-03 providing for the refunding of the Gas Revenue Bonds, Series
1996 A,
5. Approve a contract with Ross Systems and authorize payment to Ross Systems in an
amount not to exceed $720,000 for the purchase and implementation of a new financial
system and approve a transfer of $500,000 of unrestricted retained earnings of the Central
Insurance Fund to project 315-94809. (Consent)
6. Adopt Res. # 03-32 expressing the City's intention to be reimbursed from the proceeds of a
tax-exempt financing for certain capital expenditures.
CGS CLEARWATER GAS SYSTEM
1. Adopt Resolution #03-28 and approve and accept an Interlocal AgreemenUFranchise with
the City of Belleair Beach in order to provide natural gas service to the citizens of Belleair
Beach.
PR PARKS AND RECREATION
1. Public Hearing - Declare as surplus for the purpose of granting a perpetual Utility
Distribution Easement to Progress Energy Corporation ("Grantee") a 1 O-foot wide easement
area defined as lying 5 feet each side of Grantee's facilities to be installed at mutually agreed
upon locations over, across and through a portion Sec. 7-29-16.
2. Approve a one-year funding agreement, in the amount of $291,240 between Jolley Trolley
Transportation of Clearwater, Inc., and the City of Clearwater for the operation of
transportation and trolley services on Clearwater Beach, Island Estates, Sand Key and
services from Clearwater Beach to Downtown Clearwater. (Consent)
3. First Reading Ord. 7190-03 - Amend Chapter 2, Article III, Division 3, Code of Ordinances to
revise Section 2.104, Powers and Duties of the Beautification Committee for the
Committee's review of selected City projects.
Work Session Agenda 2003-09-15
2
Rev. 01-09/15/03
4. Approve a five-year agreement from October 1, 2003 - September 30, 2008, between the
City of Clearwater and the Mount Carmel Community Development Corporation of
Clearwater, Inc., for the use and supervision of the Kings Highway Center. (Consent)
PD POLICE
1. Award a contract in the amount of $109,898.86 to DGG TASER, Jacksonville, FL for the
purchase of one hundred fifty (150) M26 Tasers. (Consent)
2. Approve acceptance of grant funding in the amount of $30,822 from the State of Florida,
Office of the Attorney General, FY 2003/2004 Victims of Crime Act (VOCA) Grant Program.
(Consent)
3. Approve a transfer of $300,000 from the 2003 debt service account into a special project
account established to fund a downtown team of one Sergeant and five Officer positions.
(Consent)
4. Approve an agreement between the City of Clearwater and the School Board of Pine lias
County, Florida providing for the continuation of the School Resource Officer program at
Clearwater High School and Countryside High School for 3 years commencing August 17,
2003, through July 31, 2006. (Consent)
PC PUBLIC COMMUNICATIONS
1. Citizen Survey Results - WSO
PLD PLANNING
1. Public Hearing and First Reading Ords. 7173-03, 7174-03 and 7175-03 - Annexation, Land
Use Plan Amendment from County Residential Low (RL) to City Residential Low (RL) and
Zoning Atlas Amendment from County R-3, Single-Family Residential District, to City Low
Medium Density Residential (LMDR) for property located at 1420 Lime Street (Sunny Park
Groves, Blk F, Lot 24, Sec. 23-29-15) (Dawn Simpson). ANX2003-06013
2. Approve an amendment to the City Commission land development policy relating to
freestanding signs, landscaping, walls and monuments service subdivisions. (Consent)
ED/HSG ECONOMIC DEVELOPMENT/HOUSING
1. Housing Loan Policy Presentation - WSO
2. Approve the Markopoulos project term sheet and provide direction regarding the proposal of
a "one way" south for South Gulfview contiguous to the Markopoulos property. (Consent)
PW PUBLIC WORKS
1. Approve the Beach Walk Design concept as proposed by the City's consultants and City
Management and Staff. (Consent)
2. Award a contract for parking attendant services at the Pier 60 and South Gulfview parking
lots for the period 10/01/03 - 09/30106 to Standard Parking Corporation, Tampa, FL, at a
cost of $1,235,004 per the final evaluation of the Request for Proposal #33-03 in accordance
with the specifications. (Consent)
3. Approve the Cooperative Funding Agreement between the Southwest Florida Water
Management District (SWFWMD) and the City of Clearwater for funding the Alligator Creek
Implementation Projects, Phase II in the amount of $1,000,000. (Consent)
4. Approve a work order with Parsons, an Engineer of Record, for construction engineering
and inspection for the Kapok Wetland and Floodplain Restoration Project in the amount of
$599,547. (Consent)
Work Session Agenda 2003-09-15
3
Rev. 01-09/15/03
5. Public Hearing - Declare as surplus Lot 37, Slk D, Greenwood Park #2, and offer for sale by
invitation for Sid No. 32-03 for residential development at the minimum bid amount of
$10,500. subject to special qualifying criteria
CM ADMINISTRATION
ORLS OFFICIAL RECORDS/LEGISLATIVE SERVICES
1. First Reading Ord. 7170-03 establishing a Sister Cities Advisory Board.
CA LEGAL DEPARTMENT
1. Authorize settlement of Udoh v. City of Clearwater, an employment discrimination case, in
the amount of 565,000. (Consent)
Second Reading Ordinances
1. Ord. 7106-03 - Approve amendments to the Community Development Code as relating to
Comprehensive Infill Redevelopment Projects, signage, length of time for Level One
(Flexible Standard) and Level Two (Flexible Development) development reviews, clarifies the
effect of Level One (Flexible Standard) and Level Two (Flexible Development) approvals,
expands minor amendment provisions regarding changes to Level Two development
approvals, increases the number of times and under what circumstances Level One (Flexible
Standard Development) and Level Two (Flexible Development) approvals can be extended
and adds a definition for adopt-a-park signs. (PLD)
2. Ord. 7153-03 - Approve the Clearwater Downtown Redevelopment Plan. (PLD)
3. Ord. 7001-02 - Land Use Plan Amendment to Residential High (RH) for property at 3021
State Road 590 (Lot 2, South Oak Fashion Square in Sec. 09-29-16) (Bayridge Apartments,
LLC/Advent Realty Ltd. Partnership) LUZ 2002-05004 (PLD)
4. Ord. 7002-02 - Rezoning to Medium High Density Residential (MHDR) for property at 3021
State Road 590 (Lot 2, South Oak Fashion Square in Sec. 09-29-16) (Bayridge Apartments,
LLC/Advent Realty Ltd. Partnership) LUZ 2002-05004 (PLD)
5. Ord. 7056-02 - Land Use Plan Amendment to Residential Medium (RM) for property at 209-
229 Windward Passage (Lots 1-11 inclusive, The Pools of Windward Passage, Plat Book
118, Pages 63-64 in Sec. 08-15-15) (The Pools at Windward Passage Homeowners'
Association; Rep. Joseph W. Gaynor) LUZ 2002-09010 (PLD)
6. Ord. 7057-02 -Rezoning to Medium High Density Residential/Island Estates Neighborhood
Conservation Overlay District (MHDR/IENCOD) for property at 209-229 Windward Passage
(Lots 1-11 inclusive, The Pools of Windward Passage, Plat Book 118, Pages 63-64 in Sec.
08-15-15) (The Pools at Windward Passage Homeowners' Association; Rep. Joseph W.
Gaynor) LUZ 2002-09010 (PLD)
7. Ord 7088-03 -Land Use Plan Amendment to Residential High (RH) for property located at
202 Windward Passage (Island Estates of Clearwater Unit 5, Block D, a portion of Lot 9 and
all of Lots 10-13, together with a portion of Vacated Dory Passage) (High and Dry Marina,
Inc.) LUZ2002-11011 (PLD)
8. Ord 7089-03 - Zoning Atlas Amendment to High Density Residential (HDR) for property
located at 202 Windward Passage (Island Estates of Clearwater Unit 5, Block 0, a portion of
Lot 9 and all of Lots 10-13, together with a portion of Vacated Dory Passage) (High and Dry
Marina, Inc.) LUZ2002-11 011 (PLD)
Work Session Agenda 2003.09-15
4
Rev. 01-09/15/03
Other City Attorney Items
1. Request for an Attorney-Client Session (National Advertising Co. v. City)
City Manager Verbal Reports
Commission Discussion Items
1. City Manager and City Attorney evaluations.
2. December 2003 and January 2004 meeting schedules.
3. Revised 2004 Election schedule.
4. Receiving Charter Review Report.
Other Commission Action
Adjourn
Presentation(s) for Thursday Night
Work Session Agenda 2003.09.15
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Rev. 01-09/15/03
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History of Housing Loan
Programs
II Housing Program Initiated in 1978
. Initi(]lIy (] Grant Program
. Hils Evolved into a Loan Program
-- lilllited NUlllber of Grants
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Hou~ing & ED Allocations
· FY02-Q3
· Housing Pool Activities '$2.2M
· Business loan Activities $202K
· FY03-Q4
· HQusing Pool Activities $1.7M
· Business loan Activities $lS0K
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Loan Activities
· Down Payment & Closing Costs
Assistance
· Rehabilitation
· Single Family
· Multifamily
· New Construction
· Acquisition
· New & Existing Businesses
3
4
Loan Restrictions
· Loans Due and Payable if:
· No Longer Principal Residence
· Rent Property
· Resale
· Transfer Title
· Subordination (Some Cases)
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i . Subordination Pol'icy
l'
; · Primary Residence
· No-Cash Out
· Debt-Consolidation, Home Equity,
Lines of Credit, Personal Loans
· A,t Least 2 Points Below Current
R'ate
· Closing Fees are not Excessive
· Hardship
Subordination Policy
· Taxes & Insurance Current
II Good Payment History - If City
Loan
a New Mortgage - Fixed Rate - No
Balloon
· Loan-to-Value = 950/0 or Lower
6
Loan Management
· Trakker Loan, Management
Software
· Run Delinquency Report on 1st
and 16th of Each Month
· 1st Notice - Bring Current - 14
Days
· Contact Client - Telephone
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Loan Management
· 2nd Notice - 14 Days to Bring
Current
· 3rd Notice (Certified) - 7 Days to
Bring Current
· If No Payment - Default Occurs
· Abide by Default Provisions of Loan
Documents
Loan Management
a 4th Notice - Instructions to Join
"Homebuyers Club" or Similar
Organization
· Credit, Financial,
Homeownership Counseling
· Must Submit Proof of Enrollment
to City Within 14 Days
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Loan Management
· If Client Enrolls in HB Club - Loan
Goes into Suspense Status for 6
Months
- No Late Fees and No Longer in
Default
· May Request an Additional
6 Months
loan Management
a After One Year - If Still Unable to
Resume Payments - Loan May be
Restructu red
· Foreclosure is Always the LAST
Option
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~oan Modification Options
· Deferments/Forbearance
· Restructure
· Reduction/Forgive
· Suspense
· Default
· Foreclosure
Loan Modifications
a Typical Reasons for Modifications:
· Loss of Full-Time Job
· Substantial Loss of Income
· Fire, Flood or other Natural
Disaster
· Call to Duty - U.S. Armed Forces
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Approval Authority
· For Deferring, Restructuring,
Reducing and Forgiving Loans:
· $10K and Below - Assistant
Director
· $10K to $25K - Director
· $25K to $50K - Assistant City
Manager
· .$50K to $100K - City Manager
· $100K+ - City Commission
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~ Clearwater
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City Attorney's Office
Memorandum
TO:
Honorable Mayor and City Commissioners
FROM:
Pamela K. Akin, City Attomey
RE:
National Advertising Company v. City of Clearwater
Request for Attorney-Client Session
DATE:
September 15, 2003
I am requesting an attomey-client session in the above case to be held from 4:30 to 5 on
October 2, 2003.
PKAlgmd
Copy to:
William B. Home II, City Manager
,;