03/20/2003
CITY COMMISSION
MEETING
03/20/03
NOTE: 03/17/03
PRELIMINARY (WS) AGENDA & PAPERWORK
THAT WAS IN PACKET INITIALLY BUT THEN
NOT CONTINUED ONTO THURSDAY'S
COMMISSION AGENDA IS AT THE BACK OF
THIS AGENDA PACK.
ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING
Thursday, March 20, 2003 - 6:00 P.M. - Commission Chambers
ITEM #1 - Invocation - Commissioner Jonson
ITEM #2 - Pledqe of Alleqiance - Mayor
ITEM #3 - Introductions. Awards and Presentations - Given
a) Proclamation: Celebrate Clearwater Neighborhoods Week - 3/24-29/03
b) Proclamation: Clearwater Community Volunteers Day - 3/20/03
c) Presentation: TBRPC Mcintosh Award - Best overall project in the Region -
Transformation of the North Greenwood Neighborhood
d) Presentation: Dean Young's Art Work - by Library Foundation
added - Vice-Mayor Gray presented the award from Ye Mystic Krewe of Gasparilla, to the Mayor in recognition
of Clearwater winning the city division for its float in the Gasparilla Parade.
ITEM #4 - Approval of Minutes - 3/06/03
ACTION: Minutes approved as submitted,
.ITEM #5- Citizens to be heard re items not on the Aqenda:
Socrates Charos invited residents to attend the Royalty Theater, welcomed the Gibbs High School Fine
Arts students now performing, and requested help finding a drop off/pickup spot for seniors while Cleveland
Street parking is removed.
Joanie Sieqel reviewed Clearwater Community Volunteer events: 1) 4/5-6/03 - 3rd Annual rummage sale;
2) 4/19/03 - Mainstreet Promotions Downtown Art Stroll; and 3) 4/20/03 - Easter Egg Hunt.
Ellen Schultz opposed locating soccer fields at Glen Oaks Golf Course next to a residential area.
Julie Thompson requested the City continue to dialog with residents living near the Glen Oaks Golf Course
as residents want a voice in how the neighborhood will be transformed.
John Doran said he had found another roundabout in Clearwater, and it too works. He thanked the City for
the advisory board appreciation dinner, particularly the special honor presented Bob Bickerstaffe.
PUBLIC HEARINGS
ITEM #6 - Public Hearinq & First Readinq - Ord 7096-03 - Approve the Zoninq Atlas Amendment from the 0,
Office District, to the I. Institutional District for 300 Pine lias Street (Lots 16 and 18, less the West 85 feet
thereof, C. Perry Snell's Bluff View Court, in See, 21-29-15) REZ2002-12004
ACTION: Approved. Ordinance passed 1st reading.
ITEM #7 - Public Hearinq & First Readinq - Ord 7092-03 - Approve the applicant's request to vacate part of the
drainaqe and utility easement located on Lot 51. Countryside Tract 94. (A,K.A. 2662 Beaumont Court) more
particularly described in Exhibit "A" attached (V2003-02 Catalanotto). PW
ACTION: Approved. Ordinance passed 1st reading.
ITEM #8 - Public Hearinq & First Readinq - Ord 7099-03 - Amend Section 3-1508 of the Community
Development Code. reqardinq noise.
ACTION: Approved. Ordinance passed 1st reading.
ITEM #9 - Public Hearinq & First Readinq - Ord 7063-03 - Amend the Community Development Code allowinq
for sidewalk cafes to be located on private property and on public riqhts-of-way in the Downtown and Tourist
districts. ED
ACTION: Approved. Ordinance passed 1 st reading.
ITEM #10 - Not a Public Hearinq - Pass on First Readinq - Ord 7073-03 - amendinq Code of Ordinances
Section 28.04 to allow approved sidewalk cafes to sell food on public property.
Commission Action Agenda 2003-0320
1
03/20/03
ACTION: Approved. Ordinance passed 1 st reading.
ITEM #11 - Not a Public Hearinq - Pass on First Readinq - Ord 7074-03 - amendinq Code of Ordinances
Section 6.31 to allow approved sidewalk cafes to sell alcoholic beverages on public property.
ACTION: Approved. Ordinance passed 1st reading.
Public Hearing - Second Reading Ordinances
ITEM #12 - Second Readinq Ord 7101-03 - amending Ord 7052-03 to correct scrivener's errors,
ACTION: Ordinance adopted.
ITEM #13 - Second Readinq Ord 7102-03 - amending Ord 7053-03 to correct scrivener's errors.
ACTION: Ordinance adopted.
ITEM #14 - Second Readinq Ord 7103-03 - amending Ord 7054-03 to correct scrivener's errors.
ACTION: Ordinance adopted,
ITEM #15 - Second Readinq Ord 7104-03 - amending Ord 7055-03 to correct scrivener's errors.
ACTION: Ordinance adopted.
CITY MANAGER REPORTS
CONSENT AGENDA (Items #16-20) - Approved as submitted
ITEM #16 - Approval of Purchases (& Declaration of Surplus) per Purchasinq Memorandum:
1) Purchase Contract for Gas Material - Steel pipe and fittings during the contract period: April 1, 2003
through March 31,2004 for $68,000 from M,T. Deason Company, Birmingham, Alabama. (GAS)
2) Purchase of GC I MS Spectrometer for $87,453 from Varian Analytical Instruments, Walnut Creek,
California. (PU/Lab)
3) Purchase of labor and material for installation of fuel system for $167,216 from Convault Florida, Inc"
Wildwood, Florida, (MR)
ITEM #17 - Approve the Modification of Mortqaqe Note with Greenwood Apartments. LLC to increase the City's
loan by $300,000, to total loan amount of $1,000,000, ED
ITEM #18 - Approve co-sponsorship and waiver of requested City fees and services charqes for FY 2003-2004
special events including six annual City events; and fifteen City co-sponsored events; at an estimated gross
cost of $452,894 ($134,500 representing cash contributions and $313,394 representing in-kind contributions)
for the purposes of departmental budget submittals. PR
ITEM #19 - Approve an Underqround Pipeline RIW Utilization Aqreement with Florida Power Corporation, a
Florida Corporation, 3300 Exchange Place, Lake Mary, Florida, 32746, for the Drew and Union Streets
Reclaimed Water Main project (01-0039-UT), PW
ITEM #20 - Appoint Commissioner Grav to serve on the Pension Advisory Committee for the term 4/5/03-
4/4/05. ORLS
OTHER ITEMS ON CITY MANAGER REPORT
ITEM #21 - First Quarter Budqet Amendments
ACTION: Approved.
a) Pass on first reading Ord 7097-03 - Amending operating budget
ACTION: Ordinance passed 1 st reading,
Commission Action Agenda 2003-0320
2
03/20103
b) Pass on first reading Ord 7098-03 - Amending the capital improvement budget
ACTION: Ordinance passed 1st reading.
ITEM #22 - Adopt Resolution 03-12 - which will amend Resolution 00-32 by increasing the amount of lease
purchase debt to be incurred by $4,500,000 to a total of $19,500,000. FN
ACTION: Approved, Resolution adopted.
ITEM #23 -Adopt Resolution 03-13 - authorizing acceptance of Airport Expenditure Plan Chanqe #1 requested
by the Florida Department of Transportation. MR
ACTION: Approved. Resolution adopted.
ITEM #24 -Other Pendinq Matters:
a) Letter for Mayor's signature re the National Energy Policy
ACTION: Approved as modified.
CITY A TIORNEY REPORTS
ITEM #25 - Other City Attorney Items - None,
ITEM #26 - City Manaqer Verbal Reports
Staff reported successful meeting regarding Countywide Traffic Management System. Proposed
agreement with the County is consistent with Commission guidance to implement County control of signal
system in phases. Staff to have input re timing issues and City may have opportunity to maintain
hardware.
Clearwater's traffic information station WPXZ am now on the air, with informational signs up by Saturday.
ITEM #27 - Commission Discussion Items - None.
ITEM #28 - Other Commission Action
Hamilton thanked members of the Mystic Krewe of Margarita for participating with the City's Gasparilla
float.
Hibbard and Aunqst thanked participants in this weekend's Paint Your Heart Out Clearwater.
Hibbard requested residents drive safely.
Gray reminded residents that Spring Break for Pinellas County students starts this weekend.
Jonson referenced a Legislative Bulletin re wireless industry attempts to override local authority re
installation of towers and antennas, Staff already has taken steps to oppose related legislation, Letter for
the Mayor's signature will be prepared.
Jonson agreed it was appropriate for the City to recognize at the Advisory Board Dinner, Bob Bickerstaffe's
many contributions to the City,
Jonson said he had represented the City at yesterday's Pinellas County Animal Services dedication of its
new mobile unit.
AunQst said on 3/14/03, the Commission had enjoyed seeing progress at the Hard Hat tour and light lunch
at the new main library.
Commission Action Agenda 2003-0320
3
03/20/03
AunQst said on 3/15/03, he and Hamilton welcomed the Countryside little League at the Countryside
Recreation Center and wished them a great season,
Aungst said on 3/15/03, he had welcomed the Queen's Band, the Grenadier Guard at Ruth Eckerd Hall,
noting many allies, including band members, were participating in the war against Iraq.
Aunost said on 3/17/03, the Commission had enjoyed the Phillies' dinner at the Belleview Biltmore.
Aunost said on 3/18/03, the Commission had hosted the annual Advisory Board Dinner at the Harborview
Center to show how much the City appreciates volunteer efforts.
Aunost invited residents to attend the annual Greek Independence Day Celebration in front of City Hall at
1 :00 p.m. on 3/22/03,
AunQst reported on 3/24/03 at 6:30 p.m. at the Municipal Services Building, a Public Hearing is scheduled
re naming the "Town Pond."
AunQst said on 3/26/03, the City will host an official welcome back to the Phillies at ~he Harborview Center.
Aunost said on 3/27/03 at 7:00 p,m., he will speak at the Skycrest Neighbors Association at St. Paul's
Lutheran Church.
Aunost said on 3/29/03, is the annual Clearwater Celebrates Neighborhood Day, when Commission
members will visit neighborhood block parties.
Aunost said the next Work Session is on 3/31/03 at 9:00 a,m.
Aunost said he has been invited to participate in a 4/5/03 event planned for Coachman Park and
questioned if it was an approved event.
ITEM #29 - Adiournment - 7:08 p.rn,
CJ
Commission Action Agenda 2003-0320
4
03/20/03
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Clearwater City Commission
Agenda Cover Memorandum
'-
Work session Item #: P L D \
Final Agenda Item # (p
Meeting Date: 3-20-03
SUBJECT/RECOMMENDA TION:
APPROVE the Zoning Atlas Amendment from the 0, Office District to the I, Institutional District for 300
Pinellas Street (Lots 16 and 18, less the West 85 feet thereof, C. PERRY SNELL'S BLUFF VIEW COURT, in
Section 21, Township 29 South and Range 15 East); and PASS Ordinance # 7096-03 on first reading.
[8
and that the appropriate officials be authorized to execute same.
(REZ2002-12004 )
SUMMARY:
The subject site is located at 300 Pinellas Street, approximately 150 feet north of Pinellas Street and
650 feet west of South Fort Harrison Avenue, The subject site is approximately 0.09 acres in area
and is currently occupied by a parking structure used to support the Morton Plant Hospital
Emergency Room. The applicant is requesting to amend the zoning map from the 0, Office District
to the I, Institutional District in order to render the site consistent with the underlying Institutional (INS)
Future Land Use Plan category, Also, the proposed rezoning would consolidate the entire Morton
Plant Hospital Campus under the I, Institutional zoning category.
The Planning Department determined that the proposed rezoning is consistent with the following
standards specified in the Community Development Code:
Ii The proposed rezoning application is consistent with the Comprehensive Plan.
. The proposed rezoning provides consistency between the City's zoning map and Future Land
Use Map,
. There will be no adverse impacts on public facilities and their level of service.
. The district boundaries are appropriately drawn with regard to locations and classifications of
streets, ownership lines, existing improvements and the natural environment.
. The potential range of uses and the specific proposed use are compatible with the surrounding
area.
Please refer to the attached report for the complete staff analysis.
The Community Development Board reviewed this proposed rezoning at its regularly scheduled
meeting on February 18, 2003 and unanimously recommended approval.
Reviewed by:
Legal ~
Budget N/A
Info Srvc
N/A
Originating Dept.:
PLANNING DEPARTMENT
(Marc A. Mariano) ,\f\ j
User Dept.: 1"lf1-V
Planning ~
Attachments
ORDINANCE NO. 7096-03
STAFF REPORT
Costs
Total N/A
Public Works
N/A
?tz2
N/A
Funding Source:
Purchasig N/A
RiskMgmt N/A
DCM/ACM
Other
Current FY N/A
CI
OP
Other
Subm itted by: ~'j I )1.a... ft
City ManaQer ~ .
o Printed on recycled paper
o None
Appropriation Code:
CDB Meeting Date: February 18,2003
Case No.: REZ2002-12004
Agenda Item No.: C 1
CITY OF CLEARWATER
PLANNING DEPARTMENT
STAFF REPORT
GENERAL INFORMA TION
O\VNER:
MOlton Plant Hospital Association, Incorporated
REPRESENTATIVE:
Emil C. Marquardt, Jr
LOCA TION:
300 Pinellas Street
Generally located on the west side of Reynolds Avenue,
approximately 150 feet north of Pinellas Street and 650 feet west
of South Fort Harrison A venue.
REQUEST:
To rezone from the Office (0) District to the Institutional (I)
District.
SITE INFORMATION
PROPERTY SIZE:
3,920 square feet or 0.09 acres
DIMENSIONS OF SITE:
40 feet wide by 100 feet depth m.o.l.
PROPERTY USE:
Current Use:
Proposed Use:
Parkino
::>
Parkino
::>
PLAN CATEGORY:
Current Category:
Proposed Category:
ZONING DISTRICT:
Current District:
Proposed District:
Institutional (INS)
Institutional (INS)
Office (0)
Insti tutional (I)
EXISTING
SURROUNDING USES:
North:
South:
East:
West:
Parki ng/Hospi tal
Parking/Retention Pond
Parking/Medical Offices
Parking/Hospital
Staff Report - Community Development Board - February 18, 2003 - Case REZ1002-12004
Page 1
ANA LYSIS:
The subjcct site is located on the wcst side of Reynolds A vcnue, approximatcly 150 fect north of
Pincllus Strcet and 650 feet wcst of South Fort H:'lITison Avenue in thc Officc (0) District and is
occupied by a parking structurc used to support Morton Plant Hospital Emcrgcncy Room. The
applicant is rcqucsting to changc thc zoning of this sitc in ordcr to render thc entire Morton Plant
Hospital Campus consistcnt with the Institutional zoning district and Institutional Future Land Usc
Plan catcgory.
A. CONSISTENCY \VITH CITY'S COMPREHENSIVE PLAN [Scction 4-602.F.l]
The applicable goal and objective from the Clcarwater Comprchcnsive Plan in support of thc proposcd
rczoning are found in the Land Use Element of the City Comprchcnsive Plan as indicated below:
3. Goal - a sufficient variety and amount of future land use categOlies shall be provided to
accommodate public demand and promote infill development.
3.1 Objectivc - Public institutions, such as hospitals, schools, parks, utility facilities and
govemment facilities, shall be provided sufficicnt land area to accommodate identified
public nceds.
The cun'ent zoning associated with thc subject site is consistcnt with the institutional use of the
property and is not consistent with the City's underlying Future Land Use designation, Approval of
this application will render this site consistent with both the CUITcnt institutional use and the Future
Land Use designation.
B. CONSISTENCY \VITH COUNTY\VIDE PLAN
The purpose of the current Institutional (INS) category as specified in Scction 2,3,3.7.3 of the
Countywide Rules is to designate areas of the County that are now uscd, or appropriate to be used, for
public/semi-public institutional pUIvoses; and to recognize such areas consistent with the need,
character and scale of the institutional usc relative to sunounding uses, transportation facilities, und
natural resource features. Educational facilities, hospitals, medical clinics, ccmeteries, child day care,
fraternal/civic organizations, municipal office buildings, libraries and convcntion centers are the main
primary uscs associatcd with the Institutional (INS) future land use category. While residential,
rccreation/open space and utility/infrastructure arc secondary uscs associated with the category.
The applicant does not propose a change the current Institutional (INS) Future Land Use Plan category
of the site.
The subject site's cun'ent Institutional (INS) category is inconsistent with the site's 0, Office zoning
district. The proposed rczoning from the 0, Office District to the I, Institutional District will render
the site consistcnt with the Countywide Plan.
Slaff Rcporl . Communil)' Dcvclnprncnt Board - February 1 S, ~003 - Case REZ2002-1200-l
Page 2
C. CO'IPA TIBILITY \VITH Sl7RROU:\DING PROPERTY/CHARACTER OF THI~
CITY & NEIGHBORHOOD [Section 4-602.F.2 & 4-603,F.3]
Current lISCS pcrmittcd in thc Institutional zoning district include assistcd living facilities, congrcgatc
carc. ccmcteries. govel11mcnt lISCS, hospitals, nursing homcs, placcs of worship, parks and rccrcation
facilitics and schools.
South Fort Harrison Avenue/Alternate US 19 Corridor
This section of thc Altemate US 19 Conidor is charactcrizcd primarily by officc, retail, hospital, light
assembly, vehicle services, medical dinic facilities, places of worship, and restaurants. Thc City's
Future Land Use Plan map has designated propcrty along the Altemate US 19 conidor as Institutional
(INS). Industrial Limited (lL), Rcsidenti~d/Orfice Gencral (R/OG) and Commercial Gencral (CG).
Immediate Surrounding Area
The City's Future Land Use Plan (FLCP) category for the immediate surrounding arcas to thc north,
south. cast and west is InstitutionallI;\S).
The existing uses sUITounding the subject site to the nOl1h and west are parking lots and hospital uses,
whilc a parking lot and a retention pond occupy the propel1y to the south. The propcrty to the west is
occupied by a parking lot and medical offices. All of the property sUITOlmding the subject sitc is zoned
J, Institutional. The proposed I zoning district permits the acccssory parking use for MOlton Plant
Hospital, which is consistent with the surrounding zoning classifications, as well as the cxisting use.
D. CONSISTENCY 'VITH THE COMMl11'ITY DEVELOPMENT CODE AND CITY
REGULATIONS [Sections 2-1201.1. & 4-602.F,I. and .2.]
As this site is an integral part of the ~lorton Plant Hospital Master Plan that was approved by thc City
Commission in 1995 and subscquently amended by the Community Dcvelopment Board in 2000, 2002
and 2003, the site is consistent with all of thc provisions of the Community Developmcnt Codc.
E. SUFFICIENCY OF IlUBLIC FACILITIES
As stated earlier, thc subject sitc is approximately 0.09 acres in arca and cUITently devcloped as a
parking lot.
Road ways
The current levcl of service (LOS) for South Fort Han'ison Avcnue/Alternate US 19, bctwccn Druid
Road and Lakeview Road is LOS "C:' As no additional devclopmcnt is planned for this propclty and
no change is proposed to the underlying land usc dcsignation, thc proposcd rezoning will not dcgrade
the City's cun'cnt LOS.
Mass Transit
The Citywide LOS for mass transit will not be affected by the rezoning. The total milcs of fixcd route
service will not change. Thc subject site is located within 114 mile of an existing transit routc; and
headways are less than or equal to one hour, Pincllas Suncoast Transit Authority (PSTA) bus scrvice
is avai lable along South Fort Hanison A venuc/Altel11atc US 19.
Slaff Report - Communily Dcvelopmcnt Bc,-.:.;j - Fcbruary 18.2003 -- Casc REZ2()O~-12()O.1
Page J
\Vatcr
As no additional dcvelopment is planned for this property and no changc is proposed to thc underlying
land use designation, the proposed rezoning will not degradc thc City's current LOS for water,
\Vustcwatcr
As no additional developmcnt is planned for this property and no changc is proposed to thc underlying
land usc designation, the proposed rezoning will not degrade thc City's CUITent LOS for wastewater.
Solid \Vastc
As no additional devclopmcnt is planncd for this property and no change is proposed to thc underlying
land use designation, thc proposed rezoning will not degradc the City's current LOS for solid waste
disposal since thcrc is exccss capacity,
Rccrcution und Opcn SI>UCC
The proposed rczoning will not impact thc LOS of rccrcational acreage or facilities, as the existing and
futurc use of thc sitc is non-residcntial.
F. LOCATION OF DISTRICT BOUNDARIES [Section 4-602 .F.6.]
Thc location of the proposcd I, Institutional District is consistent with thc underlying Future Land Usc
Plan designation of Institutional (INS). The boundaries are logical and thc proposed district is
compatible with thc sUITounding uscs in the area, The district boundarics are appropriately drawn in
regard to locations and classifications of streets, owncrship lines and existing improvcments.
G. IMPACT ON NATURAL ENVIRONMENT [Section 4-603.F.5.]
As the rczoning request is only bcing used to rendcr the zoning of the entire Morton Plant Hospital sitc
consistcnt and will not changc thc cun'ent usc of the site, there will be no impact on the natural
environment.
1-1. CODE ENFORCEMENT ANALYSIS
There are no current code enforcement violations or any code enforcemcnt history on this site.
SUMMARY AND RECOMMENDA TIONS
The proposcd I, Institutional District is consistcnt with thc City Comprchensive Plan, is compatible
with thc sun'ounding area, does not conflict with the needs and charactcr of thc ncighborhood and City.
does not requirc nor affcct the provision of the public serviccs, and the boundaries arc appropliately
drawn.
Staff Report - Community Development Board - February 18,2003 - Case REZ2002-12004
Page <1
The Planning Dcpmtment recommends APPROVAL of the following action on this application:
Amend the zoning district designation of thc subject propetty located at 300 Pinellas
Street from the 0, Office District to I, Institutional District.
Prcpared by Planning Departmcnt staff:
~~
Marc A, Mariano, Planner
Attachments
Application
Aerial Photograph of Site and Vicinity Map
Location Map
Zoning Map
Existing Surrounding Uses Map
Site Photographs Map
5:V'lanl/ing Departl/lCII^C D 8\Umillg At/as Ame/ulmt'l/u\Z, 200'Z\REZ2002.12004 Mortolll'lalll Hospital, In(' 1215 Bay Ave\REZ2002.12004 Morton
Plalllllospilal 300 I'i/lellas 51 .uaff reporl.doc
Staff Report - Community Development Board - February 18.2003 - Case REZ2002-12004
Page 5
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LOCATION MAP
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Owner: I Morton Plant Hospital Association, Inc.
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Site: 300 Pinellas Street
Land Use
From:
INS
To:
INS
Property
Size Acres):
Zoning
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REZ2002-12004
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PIN: 21/29/15/09450/000/0161
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! Atlas Page: i 305B
From:
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AERIAL PHOTOGRAPH
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REZ2002-12004
Owner. : Morton Plant Hospital Association. Inc.
Site: . 300 Pinellas Street
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To:
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EXISTING SURROUNDING USES
Owner: Morton Plant Hospital Association, Inc, Case: REZ2002- 12004
Site: 1300 Pinellas Street I Property I 0.11
, SizelAcres): I
Land Use Zoning I I
I PIN: I 21/29/15/09450/000/0161
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From: INS 0 i I
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Site view from the north
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Site view from the south
View looking north
View looking east
Morton Plant Hospital, I nc REZ2002-12004
300 Pinellas Street
ORDINANCE NO. 7096-03
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY REZONING
CERTAIN PROPERTY LOCATED ON THE EAST SIDE OF BAY
AVENUE APPROXIMATELY 150 FEET NORTH OF PINELLAS
STREET AND 650 FEET WEST OF SOUTH FORT HARRISON
AVENUE, CONSISTING OF LOTS 16 AND 18, LESS THE WEST
85 FEET THEREOF, C PERRY SNELL'S BLUFF VIEW COURT,
WHOSE POST OFFICE ADDRESS IS 300 PINELLAS STREET,
FROM OFFICE (0) TO INSTITUTIONAL (I); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the zoning atlas of the City as set forth in this ordinance is
found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive
Plan; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property in Clearwater, Florida, is hereby rezoned, and
the zoning atlas of the City is amended as follows:
Property
ZoninQ District
Lots 16 and 18, less the West 85 feet thereof,
C. PERRY SNELL'S BLUFF VIEW COURT,
According to the map or plat thereof, recorded
In Plat Book 1, Page 69, Public Records of Pinellas
County, Florida (REZ2002-12004)
From: Office (0)
To: Institutional (I)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
Leslie K. Dougall-Sid s
Assistant City Attorne
Ordinance No. 7096.03
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Site: 1300 Pine lias Street
land Use
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Owner: Morton Plant Hospital Association. Inc,
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PIN: 21/29/15/09450/000/0161
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Final Agenda Item :;
Pwl
1
Clearwater City Commission
Agenda Cover Memorandum
Work session Item #:
f\leeting Dale:
03/20103
SUBJECT/RECOMMENDATION: Approve the applicant's request to vacate part of the drainage
and utility easement located on Lot 51, Countryside Tract 94, (A.K.A. 2662 Beaumont Court) more
particularly described in Exhibit "A" attached and pass Ordinance Number 7092-03 on first
reading, (V2003-02 Catalanotto),
lEI and lhatlhe appropriate officials be authorized to execute same,
SUMMARY:
. The applicant is seeking approval of the vacation request in order to build an additional single-family home on
the subject property.
. The Planning Department has no objections provided that the applicant obtain an administrative lot line
adjustment consistent with the LMDR zoning district prior to the issuance of a building permit to construct a
new single-family home,
. Progress Energy, Time Warner Cable, Verizon and Verizon Media Ventures have no objections to the
vacation request.
. No City of Clearwater utilities are present in the subject easement portion and no future need for the easement
portion is anticipated.
. The property owner will be responsible to pay the costs associated with the construction of the sewer main
extension needed to serve the proposed new home.
. Public Works Administration has no objections to the vacation request.
Reviewed b~:. ''',
Legal '!) i'\ ;)
}--)) ) I-::.;
BUdget N/A
Purchasing N/A
Risk Mgmt N/A
Info SIVC
N/A
~/"
(-if
Originating Cept: , (l)
Public Works Admh~a. on
Steve Doherty
User Dept.
N/A
Costs N/A
Total
Public Works
DCM/ACM
Other
Current FY
Funding Source:
CI
OP
Other
Submitted by: ..,."
City Manager r)CR
~.t' · -
Attachments
Ord. 7092.03
Location Map
Appropriation Code:
o Printed on recycled paper
VACATION 2003.02 Catalanotto
ORDINANCE NO. 7092-03
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE DRAINAGE AND UTILITY
EASEMENT PORTION LOCATED ON LOT 51,
COUNTRYSIDE TRACT 94, PHASE 1; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Sandra Catalanotto, owner of real property located in the City of
Clearwater, has requested that the City vacate the drainage and utility easement depicted
in Exhibit A attached hereto; and
WHEREAS, the City Commission finds that said easement is not necessary for
municipal use and it is deemed to be to the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER. FLORIDA:
Section 1. The following:
See legal description attached hereto
is hereby vacated, and the City of Clearwater releases all of its rights in the servitude as
described above to the owner of the servient estate thereto.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption,
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
./0 '7) 'J) ,,j
/'\. ~/'" : 1/_ k' -L1---
_Bryan)?). Ruff.../ 'j /
- Assistant City Attorney
Attest:
Cynthia E. Goudeau
City Clerk
Ordinance No 7092.03
Legal Description for Vacation 2003-02 (Catalanotto)
The drainage and utility easement portion located on Lot 51, Countryside Tract
94 - Phase 1, as recorded in Plat Book 86, Pages 65 - 67 of the Official Records
of Pinellas County, Florida, more particularly described as: Commence at the
southwest corner of said Lot 51, thence N 000 26' 56" W, along the west line of
said Lot 51, 85.00 feet. thence N 890 33' 041\ E, 10,00 feet to the Point of
Beginning, thence N 000 26' 56" W, 63.51 feet, thence N 49057' 47" W, 74.60
feet, thence S 450 12' 04" E, along a line that is 25 feet south of and parallel to
the northerly line of said Lot 51, 116.85 feet, thence along a curve to the left
having a radius of 190.00 feet, an arc of 33.41 feet and a chord bearing S 320 15'
28" W, 33.36 feet, said curve being 10.00 feet west of and parallel to the easterly
line of said Lot 51, thence S 890 33' 04" W, 121.73 feet to the point of beginning,
containing 10,471.08 sq, ft, and/or 0.24 acres more or less.
EXHIBIT
"A"
Sca'e 1"
. II == 50'
ThIs is not
_ a survey
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Scale 1-=1320'
Location Map
CATALANOTTO
2662 B&IUi.lfONT COURT
JOIST A'oK. H
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CITY OF CLEARWATER. FLORIDA
PUBLIC WORKS AD~INISTRATlON
ENGINEERING
~:..~ CATALANOTTO VA~~02
1M""" IT VACA nON REOUEST tNttT
S.D. DRAINAGE & unLlTY EASEMENT t (:F IS
Ool. RC1'...JWWl--..a
O1/JO/200J LOT 51 COUNTRYSIDE TRACT 94 t7-211S-16E
1711A PHASE 1 P8 86 Pg 65 7~J
Clearwater Cit\,
Commission
Agenda C o\'cr
i'v1c morand lIm
SUBJECT/RECOMMENDATION: Amend Section 3-1508 of the Community Development Code.
regarding noise, and pass Ordinance 7099-03 on first reading,
~~~
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Fmal Agel1da
Item ::
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~
3/20C3
1.,,1ee11119 Dale
o and that the appropriate officials be authorized to execute same.
SUMMARY:
Section 3-1508 A has been amended to clarify that an officer mllst hear the noise at a distance of at least
100 feet from the source of the noise. The 1 OO-foot limitation is consistent with that contained in Section
316.3045 Florida Statutes, which makes it unlawful to operate a motor vehicle radio so that the sound is
plainly audible at a distance of 100 feet or more from the motor vehicle.
Section 3-1508 C has been renumbered to Section 3-1508 B and has been amended to clarify that only
"Loud and Raucous" noise is prohibited and to eliminate the wind requirement. When the noise ordinance
was recodified, it was amended to impose a requirement that before the City could issue a citation to a
person for operating an excessively loud radio, amplifier. phonograph, or sound truck, the wind conditions
had to be less than 15 miles per hour. The wind requirement has proven to be unworkable, especially on
Clearwater Beach. Police Officers have difficulty enforcing the noise ordinance because they do not carry
wind-measuring devices and because wind gusts on Clearwater Beach are frequent.
Section 3-1508 D has been renumbered to Section 3-1508 C and has been amended to clarify the
circumstances when a person becomes liable for ensuring that noise sources do not violate the Noise
Ordinance.
Section 3-1508 E has been renumbered to Section 3-1508 D and has been amended to limit the
exception for religious worship activities to those activities occurring on or in religious facilities.
Costs N/A
Total
Funding Source
CaD,lollrnpro.t"mer:!
CUllent Fiscal Year
DOH' alHlq
o~~ 't'-
Appropriation Code:
.--- .- _.....___.,.n. '1
I
I
I Submitted by:
City ManaQcr
o Printed on recycled paper
2/98
o None
Rev
ORDINANCE NO. 7099-03
AN ORDINANCE OF THE CITY OF CLEARWATER,
. FLORIDA, RELATING TO NOISE; AMENDING SECTION 3-
1508A TO SPECIFY THE PLACES PROTECTED FROM
"LOUD AND RAUCOUS NOISES" AND TO REQUIRE THAT
"LOUD AND RAUCOUS NOISES" BE HEARD AT A
DISTANCE OF AT LEAST 100 FEET FROM THE SOURCE
OF THE NOISE; RENUMBERING SECTION 3-1508C TO
SECTION 3-1508B AND CLARIFYING THAT ONLY "LOUD
AND RAUCOUS" ACTIVITIES ARE PROHIBITED;
RENUMBERING SECTION 3-1508D TO SECTION 3-1508C
AND CLARIFYING THE CIRCUMSTANCES WHEN A
PERSON BECOMES RESPONSIBLE FOR ENSURING
COMPLIANCE WITH THE ENFORCEMENT OF SECTION
3-1508; RENUMBERING SECTION 3-1508E TO SECTION
3-15080 AND MODIFYING THE EXCEPTION PERTAINING
TO RELIGIOUS WORSHIP ACTIVITIES: PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 3-1508, Land Development Code, is amended to read as
follows:
Section 3-1508. Noise.
A. Prohibited generally. It shall be unlawful for any person to willfully make, continue or
cause to be made or continued any loud and raucous noise that can be heard upon
the public streets, sidewalks, or rights-of-way, in any public park. in any school or
public buildinq, in any church or hospital, or in any dwellinq and that can be heard at
a distance of 100 feet or more from the source of the noise, measured in a straiqht
line from the radio, loudspeaker, motor, horn, or other noise source.";" The wHish
term "loud and raucous noise" shall mean any sound which because of its volume
level, duration and character, annoys, disturbs, injures or endangers the comfort,
health, peace or safety of reasonable persons of ordinary sensibilities within the
limits of the city. The term includes, but is not limited to, the kinds of loud and
raucous noise generated by the activities enumerated in subsection B G when the
loud and raucous noise can be heard at a distance of 100 feet or more from the
source of the noise, measured in a straiqht line from the radio, loudspeaker, motor,
horn, or other noise source, but not including activities enumerated in subsection 0
E of this section.
Ordinance No. 7099-03
B. It ehCll1 be unlClwful for C1ny person to cClueo loud C1nd r~ucous noieo to bo hOClrd upon
the public etroets, in C1ny public pClrk, in C1ny echool or publi6-9tH1ding or grounds
thoroof, in C1ny church or hoepitClI or tho grounde thereof. in ~my IX:1rking lot, or in C1ny
occupiod residontiClI dwolling C1nd in ::lny ovent from CI 10c;)t~eR-Ret lees tl13n 50 feat
from tho sourco of tho noieo, mO::lsured in CI etr3~Ht-HAe-4reHt-tfle-faGie,-toudspeakef,
motor, horn, or othor noiso eource.
B. G. The following noises. as limited by Section 3-1508A, sffiiH-HfH1eemee-teud C1nd
r::lucoue C1nd are declared to be public nuisances in violation of this section:
1. Engine exhaust. The discharge into the open air of the exhaust of any steam
engine or stationary internal combustion engine except through a Illuffler or
other device that will effectively prevent loud and_JillLG...Q~~'iJloL~Q~UJlgrc[[.9m
which eubstClntiCIlly diminiehos tho volumo of-the4iGund-of-tllH-~xhaust.
2. Pile drivers, etc. The operation between the hours of 6:00 p.lll. and 7:00 a.lll.
on any day or at any time on Sunday, of any pile drivor, stonm shovol.
pneumatic hammer, derrick, dredge, steam or electric 110ist or otllDr heavy
equipment so as to create a loud and raucous noLsQ.
3. Blowers, etc. The operation of any blower or power fan or any intorr181
combustion engine, unless the noise from such blower, Of fan i&-fHuHlea or
SHffi engine is equipped with a muffler device sufficient tOPLq'{.onUQm! an,(!
raucous noise which substClntiCllly diminishos tho volume-er-the-6ound-of-the
exh::lust.
4. Horns, signaling devices, etc. The repeated sounding of any 110m, whistle or
other audible signaling device so as to create a loud and rauco_u_~_noil?J~.
5. Radios, amplifiers, phonographs, etc. The using, operating or permitting to be
played, used or operated any radio, amplifier, musical instrument,
phonograph or other device for the producing or reproducing of sound such
that speech or music emitted by the device is identifiable in terms of words or
melody so as to create a loud and raucous noise 3t 3 diGt~nco iR-any diroctioR
of gro::ltar thCln 100 foot during wind conditions of 10GG th31l 15 mfle6-f)8f-AeHf.
6. Sound trucks. No amplifier or loudspeaker in, upon or attached to a truck or
other device for amplifying sound shall be operated or permitted to operate
within the city such that speech or music emitted by the device is identifiable
in terms of words or melody so as to create a loud and raucous noise at-a
dist::lnco in C1ny direction of greCltor thCln 100 foot during wind conditions of
loss thCln 15 milos par hour.
2
Ordinance No. 7099-03
7. Yelling, shouting. etc. Yelling, shouting, whistling or singing at any time or
place so as to create a loud and raucous noise between the hours of 10:00
p.m. and 7:00 a.m. on any day.
8. Animals, birels, etc. The keeping of any animal or bird which habitually makes
a loud and raucous noise lel:lEH~e5.
9. Defect in vehicle or loael. The use of any motor vehicle so out of repair, so
loaded or in such manner as to create loud grating, grinding, rattling or other
noise or disturbance which is not equipped with Cl muffler so as to prevent a
loud and raucous noise.
10. Construction or repairing of buildings. The erection including excavation
oxc:Jv3ting, demolition, alteration or repair of any building so as to create a
loud and raucous noise other than between tile hours of 7:00 a.m. and 6:00
p.m. on any day or at any time on Sunday, except in case of urgent necessity
in the interest of public health and safety and then only with a permit from the
building official, which permit may bo granted for il period not to exceed three
working days or less while the emergency continues and Wllich permit may be
renewed for successive periods of three clays or loss while the emergency
continues. If the building official should determine that the public Ilealth and
safety necessitates the issuance of such a permit and will not be impaired by
the erection, demolition, alteration or repair of any building or the excavation
of streets and highways within the hours of 6:00 p.m. and 7:00 a.m. or on
Sunday, the building official He may grant permission for such work to be
done within such hours or within a shorter time period during such hours,
upon application being made at the time the permit for the work is issued or
during the progress of the work.
11. Commercial deliveries on property adjacent to residential prope/ty. Deliveries
of goods and materials to commercial property adjacent to residentially zoned
property other than between the hours of 7:00 a.m. and 9:00 p.m. so as to
create a loud and raucous noise.
12. Prope/ty maintenance equipment. The use of property maintenance
equipment on any property adjacent to residentially zoned property other Ulan
between the hours of 7:00 a.m. and 9:00 p.m. ~o as to create a loud and
raucous noise.
13. Noises hearel within schools, public buildings. churches, hospitals. The
creation of any loud and raucous noise which when heard in a ScllOOl, public
building, church or hospital, or the grounds thereof, interferes with the
workings of such institution, or which disturbs or annoys patients in the
hospital.
3
Ordinlll1ce No 7099-03
14. Noises to attract attention. The use of any drum or other instrument or device
to attract attention that creates a loud and raucous noise.
C.G.Persons responsible. Any person, owner, agent or supervisor in charge of
operating, ordering, directing or allowing the operation or maintenance of a device..j! ef
machine, or any other noise source creating noise as prohibited in this section shall be
subject to enforcement of the provision of this section Division as long as the person,
owner, agent, or supervisor had knowledqe or reason to know that the activity was
occurring. failed to intervene in an attempt to prevent the activity from occurring. and
had the power or authority to prevent the activity from occurring.
D.e.Exceptions. The term "loud and raucous noise" does not include noise or sound
generated by the following:
1. Cries for emergency assistance and warning calls;
2. Radios, sirens, horns and bells on police, fire and other emergency response
vehicles;
3. Parades, fireworks displays, outdoor music performances and other special
events for which a permit has been obtained from the City, within such hours
as may be imposed as a condition for the issuance of the permit;
4. Activities on or in municipal and school athletic facilities and on or in publicly
owned property and facilities, provided that such activities have been
authorized by the owner of such property or facilities or its agent;
5. Fire alarms and burglar alarms, prior to the giving of notice and a reasonable
opportunity for the owner or tenant in possession of the premises served by
any such alarm to turn off the alarm;
6. Religious worship activities occurring on or in the premises owned or leased
by places of worship, including but not limited to bells and organs;
7. Locomotives and other railroad equipment, and aircraft.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
4
Ordinance No. 7099-03
Brian J. Aungst, Mayor-Commissioner
Approved as to form:
'"' 'j ~ . :~/--
//\:(. t<~/- iA.tv.:. ~.~
Robert J. ~J,Jrette '
Assistant 'City Attorney
Attest:
Cynthia E. Goudeau
City Clerk
5
Ordinance No, 7099-03
CDB i\keting Date:
Case:
Agenda Item:
i\larch IX. 200-'
"1':\2003-0 I n() I
C()
CITY OF CLEARWATER
PL\l\~I~(; DEP:\RTME:\T
STAFF REPOI~T
REQUEST:
..\mendments tll tl1\..' ('llll1ll1unit~ I k\ dllpml'nt Clll.k I'l'latlllg III
noise indllding prohibitil)ns. lkdared public nuisances. persons
responsible. and e:-:ceptions.
INITIATED BY:
City or Clearwater I.egal /)epartml'l1l
BACKGROUND INFORMATION:
When the Community Devdopl11elll Code \\.as adopted on January 21. 1999. thl' noise
ordinance. which was contained in Chapter 2() llr the City elIde. \Vas reclldilied in SL'ctilln .~-
1508. When the noise ordinance was rccodified. it was amended to imposc a requirL'nh.:nt that
before the City could issue a citation to a person for opl'rating an e:-:cessi\'ely loud radio.
amplilier. phonograph. or sound truck. the wind conditions had to be k'ss than 15 miles per
hour. Thc wind reqllin.:ment has p\'\.\\'en to be unworkabk. especially on Clearwater Beach.
Policc Officers have di rticulty enforcing the noise ordinance hecause they do not carry \\ind-
measuring devices and because wind gusts on Clearwater lkach arc rrequcnt.
ANAL YSIS:
The Code needs to ht: changed to climinate the wind rt:quirement. i\lultiple st:ctions or thL'
current Code arc to be amended. Sections .1-150~L\-B IlaYl' ht:t:n amended tll clarir~ tlwl an
olTict:r must hear the "loud and raUCI'lls" noise at a distance or at least I (H) ti:et rrom thc
sourcc of thc noise before the Orticer can issue a citation. The IOO-llHlt limitatilln is
consistcnt with that containcd in Section .1 1 (dO-l5 Florida Statutes, which makes itunla\\.rul
to opcratc a motor \'ehiclc radio so that tht: sound is plainly audible at a distance or I ()() ll:et
or morc li'om thc motor vchicle. Section .1-150X.C. has been aml.:n(k'd tn dt:lclL' thl' wind
requircmcnt and claril~' that only "loud and raucous" noise is prohihited.
Section 3-1508.D has bcen amcnded to dariry that a pnson hecol11l.:s liahle ror cnsuring that
noise sources do not \'iolatc the noise ordinance only wh0n thc perSI)n has some ahility to
control the noisc. The amcndmcnt will ensure thattht: ordinance is applied cllnstitutillllally so
that third persons whu did not actually produce the noisc are not cited unless they \\L're alsu
culpabIc. Sedion 3-1508.E has beL'n amended to limit the exception 1'01' religious worship
activities to those activities occurring on or in religious l~lcilities. The amendment ",ill
ensure that persons do not unreasonable disturb the public by producing a "loud and raucous"
noise while located in a public placL' only to then claim that they \\crt: L'wrcisin!! their
rdigious rrel.:doms.
Stall Rl:porl . COll1l11unity Ikvl:lopl11l:nt Board :\larch I X. 2(}()~ I :\2()(),.1IItH) I _ 1';I~l' I
CRITERIA FOR TEXT Ai\IENDME:\TS:
Code Section -l-oO] speci lies the procedures and critcria ror re\'ie".ing text amendments,
Any Code amendment must comply \\'ith the rnllowing:
I. Thc proposed amcndment is consistent with and furthcl"s the goals,
policics, ohjcctivcs of the Comprchcnsivc Plan.
The proposed amendments are not inconsistent ".ith goals, policies. or objecti\'es rrom
the Clealwater Comprehcnsi\'c Plan.
2. The proposcd amendments further the (luqwscs 01' thc Community
Dcvelo(lmcnt Codc and other City onlinanccs and ~Ictions designed to
implcmcnt the Plan.
The proposed text amendments clariry conditions under which a person \'iolates the noise
ordinance. These proposed amendmcnts further the following purposes of the Code:
Section 1-103.A - It is the purpose or this Dcn.~k)pment Code to impkment the
Comprehensi\'e Plan of the City: to promote the health. sakt).
gencral \\'ell~lre and quality of Ii Ii.: ill the city: 10 gllld~' the order!)
grO\\'th and dcvdopment or the City: to establish ruks or pwcedurl'
for land dcn~l()pmem apP1'O\',115: to enhance the charach:r or thl' cit)
and the preservation of neighb(ll'hoods: and to enhan~e the quality
or life oCuli rcsidents and property owncrs of the City.
Section 1-1 03.E.3 - J>n~ser\'c thc natural rcsources and <ll~sthetic character of thl'
community for both the residcnt and tourist population consisteJll
with the City's cconomic underpinnings.
SUMMARY AND RECOMMENnATION:
The proposed amcndmcnts to the Community Developmcnt ('ode arc COllSiSk'11l \\ith the
Cleurwatcr Comprehensive Plan and the purposes or the Community Ikwlopment Code.
They more specifically clarify thc criteria for issuing a citation to a person ror violating
the noisc ordinance.
The Planning Departmcnt recommcnds APPI~OVAL of Ordinance No. 7099-03 which
mukes rcvisions to the Community Dewlopmcnt Code regurdil~g noise.
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Prepared by Planning/Lcgal Dcpartment slarr:~(:';-1. .~ ~L~/J /I r ._________ ___
Rob SlIn:nc. Assistan\ Cit\ :\\llll'1le\
ATTACHl\1ENT:
Proposed Ordinancc No. 7099-03
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Stall' RepOJ1 - Coml1lunity Developmenl Board March IS. 2n03 Ti\2003-(\ I O() I - Pag\.' 2
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Clearwatcr City Commission
^g.cnda Cover Memorandum
Final Agenda Item #
ED.L
C;
Meeting Date:
Mar 20, 2003
SUBJECT/RECOMM ENDA TION:
Pass Ordinance #7063-03 on first reading to amend the Community Development Code allowing for sidewalk
cafes to be located on private property and on the public rights of way in the Downtown and Tourist districts
only.
and that the appropriate officials be authorized to execute same.
SUMMARY:
As the City of Clearwater experiences renewed interest from restaurant owners to locate eating
establishments on Clearwater Beach and Downtown due to significant public capital improvements, the City
recognized the need to address outdoor seating on private property and in the public right of way, i.e.
sidewalk cafes, in a comprehensive way.
Sidewalk cafes provide a unique environment for food consumption that enhances the pedestrian, urban and
beach character of the City and provides an additional amenity for the public to enjoy. Furthermore,
sidewalk cafes provide an opportunity to promote economic development and further the City's
redevelopment goals.
A sidewalk cafe can be established as an accessory use to an adjacent business and is located outside of
the boundaries of the building; food and beverage service or other activities related to the principal use may
be allowed as part of the sidewalk cafe. Sidewalk cafes on private property are permitted in the Commercial,
Downtown, and Tourist zoning districts of the City. Sidewalk cafes located on the public right of way will only
be allowed in the Downtown and Tourist districts on Clearwater Beach due to the high intensity of
development and the lack of vacant land. In addition, sidewalk cafes on the public right of way will require a
permit to operate. The permit will be associated with a fee ($120) and renewed annually.
The ordinance provides standards and criteria for developing sidewalk cafes on private property and in the
public right of way. The ordinance strives to improve community aesthetics through the regulation of sidewalk
cafes through a pre-application meeting and design review. In addition, maintenance, safety, and liability
standards are stipulated to maintain high standards for development, which are essential in a community
undergoing redevelopment. The ordinance also details application requirements and the review process.
For existing restaurants desiring to establish a sidewalk cafe in the right of way, the completed application will
be reviewed as an accessory use/Minimum Standard Development within 3 working days. If all conditions
are met, a permit will be granted.
The key components of the ordinance can be summarized as follows:
. Safety-Sidewalk cafes should promote efficient and direct pedestrian pathways. The sight visibility
triangles must be maintained at all times. In addition, no food preparation is allowed on the sidewalk.
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· Design-To enhance the visual quality of the urban environment, the cafe will comply with the Design
Guidelines of the district. Specifically, furniture and fixtures shall be of good design and made of quality
materials and workmanship. The edge of the sidewalk cafe area in the right of way shall be delineated
using nonpermanent fixtures such as railings, potted plants, decorative chains, or other approved fixtures.
· Maintenance-The sidewalk cafe area, the area from the sidewalk cafe to the curb, and five feet beyond
either end will be maintained in a neat and orderly appearance at all times and shall be cleared of all
debris on a daily basis. Tables, chairs, umbrellas, etc. shall be maintained in a clean and attractive
manner and in good repair at all times.
· Alcohol Allowed-With a valid alcohol license from the State of Florida, alcoholic beverages are allowed
for consumption in connection with a restaurant use. However, alcoholic beverages must remain in the
designated sidewalk cafe area. An amendment to the code allowing open containers in the sidewalk cafe
area will be presented as a separate ordinance.
· Music-No amplified music is allowed on sidewalk cafes in the public right of way. Amplified music on
private property shall be reviewed for impact to surrounding properties.
Additional requirements for sidewalk cafes on public rights of way:
· Safety-The City may require the temporary removal of sidewalk cafes when street, sidewalk, or utility
repairs necessitate such action, during any emergency situation, or in the interest of public safety. A
minimum of 4 feet will be maintained at all times to allow unobstructed pedestrian pathways along the
sidewalk. In congested pedestrian areas, this minimum width may be increased.
· Liability-A written agreement with the City is required where the permit holder agrees to indemnify,
defend, save and hold harmless the City from all claims, liability, lawsuits, damages and causes of action
which may arise out of the use of the public sidewalk.
· Insurance-Comprehensive General Liability insurance on an "occurrence" basis in the amount of
$500,000 is required. The City is to be specifically included as an additional insured on the policy.
Two additional ordinances will be needed in conjunction with the adoption of the sidewalk cafe ordinance to
(1) allow alcohol on the public right of way in the sidewalk cafe area and (2) repeal old provisions related to
sidewalk cafes in the Code. These ordinances will be presented by the Legal Department.
The Community Development Board will review this item at their March 18, 2003 public hearing. The staff will
report the results of that meeting that the City Commission meeting on March 20, 2003.
ORDINANCE NO. 7063-03
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO SIDEWALK CAFES AND
TO FEES FOR SIDEWALK CAFES AND
COMPREHENSIVE SIGN PROGRAM MINOR
AMENDMENT; REPEALING SECTION 3-201 C IN
ITS ENTIRETY AND REENACTING A NEW
SECTION 3-201C. SIDEWALK CAFES; AMENDING
ARTICLE 8, DEFINITIONS AND RULES OF
CONSTRUCTION BY ADDING A DEFINITION FOR
SIDEWALK CAFE; AMENDING APPENDIX A, LAND
DEVELOPMENT CODE TO SET FORTH NEW FEES
FOR SIDEWALK CAFE REVIEW, SIDEWALK CAFE
PERMIT AND A MINOR AMENDMENT' TO
COMPREHENSIVE SIGN PROGRAM: PROVIDING
AN EFFECTIVE DATE.
WHEREAS, there exists the need for sidewalk eating establishments (sidewalk cafes)
in the downtown and tourist districts of the City of Clearwater to provide a unique environment
for relaxation and food consumption; and
WHEREAS, because of the high intensity of development in the Downtown "0" and
Tourist liT" zoning districts, the lack of adequate vacant land, and the need to encourage the
redevelopment of existing structures, there exists a need to provide an opportunity for sidewalk
cafes to be located on sidewalks in the public right-of-way; and
WHEREAS, the existence of sidewalk cafes encourages additional pedestrian traffic to
these areas and encourages more downtown and beach activity and redevelopment; and
WHEREAS, there is a need for regulations and standards for the existence and
operation of sidewalk cafes to facilitate and ensure a safe environment in these areas; and
WHEREAS, the establishment of sidewalk cafe zones, permit conditions and safety
standards is necessary to protect and promote the general health, safety, and welfare of the
residents of the City of Clearwater; and
WHEREAS, the issuance of a sidewalk cafe permit shall not constitute nor shall it be
construed to constitute a vacation or abandonment by the City of its interest in the right-of-way or
any easements contained therein; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. Section 3-201 C. Outdoor Cafes., Community Development Code,
is hereby repealed in its entirety and reenacted as follows:
Ordinance No. 7063 -03
3-201 C. Sidewalk cafes.
1. Purpose and Af)fJlicabilitv. It is the intent of the City to allow sidewalk
cafes so as to enhance the pedestrian, urban and beach character of the City by
providinQ an additional amenity for the public to enioy. Sidewalk cafes are permitted in
the Commercial District. the Tourist District on property located on Clearwater Beach
only or in the Downtown district provided all requirements of this section are met.
Sidewalk cafes on public riQht-of-way shall only be allowed in the Tourist and
Downtown Districts. A sidewalk cafe may be established as an accessory use to a
restaurant. ni!:!htclub or other appropriate business as determined by the Community
Development Coordinator. This section applies to a sidewalk cafe located solely on
private property or a cafe located partially or totally within the public riQht-of-way.
2. Application Requirements and Review Process.
a. Review process. If a sidewalk cafe is to be added to an existinQ
business. then the sidewalk cafe shall be reviewed as an accessory
use/Minimum Standard Development. If the cafe is proposed as accessory to a
new business, then the sidewalk cafe shall be reviewed alon!:! with the proposed
use as either Level One-Flexible Standard or Level Two-Flexible Use as
determined in the applicable zoninQ district.
b. Submitta/ requirements.
(1) The applicant is required to hold a pre-application meetinQ with
the Community Development Coordinator to discuss the proposed
sidewalk cafe and application requirements.
(2) A completed application for a sidewalk cafe permit shall be
submitted to the Community Development Coordinator. The
application shall include. but not be limited to, the followinQ
information:
(a) Name, address, telephone number. facsimile and e-
mail address of the applicant (business owner or
designee) and the property owner,
(b) Name. address and leoal description of the property
on which the sidewalk cafe is proposed to be located;
(c) For existinQ businesses, a copy of a valid City of
Clearwater occupational license to operate the business
establishment that is the subiect of the application:
(d) Written approval to request the application from the
owner of the property in which the permitted business
established is located:
(e) A site plan (drawn to scale of minimum 1 :50) showinQ
the layout and dimensions of the sidewalk: sidewalk cafe
2
Ordinance No. 7063-03
area and adiacent private property and buildin~ showinQ
entrances and exits: proposed location, size and number
of tables, chairs, steps, umbrellas, awninqs. canopies,
location of doorways, trees, parkinq meters, bus shelters,
sidewalk benches, trash receptacles, railinqs. decorative
chains and any other fixture, structure or obstruction
either existinq or proposed within the sidewalk cafe:
(n Photoqraphs, drawinqs or manufacturers' brochures
fully describinq the appearance. color. and materials of all
proposed tables, chairs; umbrellas, awninqs, canopies or
other fixtures related to the sidewalk cafe:
(q) COpy of written approval from any agency other than
the City of Clearwater havin~ iurisdiction over the riaht of
way; and
(h) For sidewalk cafes on public riqht-of-way, a coPY of
current certificate of insurance in the amounts and
cateaories reauired by this article.
C. General reauirements for all sidewalk cafes.
(1) Operational reQuirements.
(a) Sidewalk cafes that wish to serve alcoholic beverages
must have a valid license from the State of Florida to
sell alcoholic beveraqes for consumption on premises
in connection with a restaurant use or other
appropriate business.
(b) No food preparation shall be allowed on the sidewalk.
There shall be no cookin~. storaqe of foods or
materials, coolinQ, refriQeration or other eauipment
located in the sidewalk cafe area.
(c) No amplified music at a sidewalk cafe in the riqht-of-
way shall be allowed. Amplified music in a sidewalk
cafe on private property shall be specifically reQuested
bY the applicant and shall be reviewed for its impacts
on surroundinq properties and businesses.
(d) The hours of operation of a sidewalk cafe shall be
coincident with the hours of operation of the principal
business to which it is accessory.
(e) The operator of the sidewalk cafe shall meet all other
City, county and state reQulations, laws or ordinances.
(2) Location and desiQn reQuirements.
(a) Sidewalk cafes in the riQht of way are restricted to the
sidewalk frontage of the subiect business
3
Ordinance No. 7063-03
(3) Maintenance.
establishment to which a permit has been issued or
such other area as approved by the City ManaQer or
hisfher desiQnee.
(b) Sidewalk cafes shall be located in a manner that
promotes efficient and direct pedestrian movement.
Within the public riQht-of-way, a minimum of one
unobstructed pedestrian path at least four feet wide
shall be maintained at all times. In areas of conQested
pedestrian activity a wider pedestrian path may be
required. Access to fire hydrants, fire hose
connections for sprinkler systems, and entrances and
exits of all buildings shall not be obstructed at any time
by barriers or seatinQ.
(c) Outdoor seating shall not be counted when calculatinQ
the parkinQ requirements.
(d) To ensure the convenience of users and to enhance
the visual Quality of the urban environment. the
sidewalk cafe shall comply with the Desion Guidelines
for the district in which it is located. Specifically,
tables, chairs, umbrellas. canopies. awninQs and all
other fixturesfdecorative materials shall be of Qood
desiQn made of Quality materials and workmanship. be
fire-retardant or manufactured of fire resistant
material. Tables, chairs and other fixtures used in
connection with the sidewalk cafe shall not be
attached, chained or in any manner affixed to any
tree. post. siQn or other fixture.
(e) No tables or chairs will be permitted within the siQht
visibility trianQle of a street intersection or driveway as
required in this code. Tables or chairs shall not be
placed within four feet of bus stops, taxi stands.
telephone booths. fire hydrants, or counter service
windows or within two feet of any building entrances
and/or exits.
(f) The perimeter around the sidewalk cafe in the right of
way area shall be delineated usinQ non-permanent
fixtures such as railinQs, potted plants, decorative
chains. or other approved fixtures.
(a) Tables. chairs. umbrellas. canopies, awnings and any
other fixtures used in connection with a sidewalk cafe
shall be maintained by the sidewalk cafe operator with
a clean and attractive appearance and shall be in
Qood repair at all times.
(b) The sidewalk cafe area, the area extendinQ from the
sidewalk cafe area to the street. and five feet beyond
either end shall be maintained by the business owner
4
Ordinance No. 7063-03
in a neat and orderly appearance at all times and shall
be cleared of all debris on a daily basis.
(c) The sidewalk cafe operator is responsible for repair of
any damaQe to the sidewalk in the right of way caused
by the sidewalk cafe. The repair shall be made to City
standards and within a reasonable timeframe.
d. Additional Requirements for Sidewalk Cafes on Public RiQhts-of-Way
(1) A sidewalk cafe on public riQht -of-way shall apply for and receive a
permit to operate within the riQht-of-way. The permit shall be issued to
the permit holder and shall be transferable only with the prior written
approval of the City ManaQer or his/her desi!:mee.
(2) By use of any permit Qranted hereunder, the permit holder aQrees to
indemnify, defend, save and hold harmless the City, its officers, aQents
and employees from any and all claims, liability, lawsuits, damaaes and
causes of action which may arise out of the use of the public sidewalk.
The permit holder shall enter into a written aareement with the City to
evidence this indemnification. Such aareement must have the written
approval of the City Attorney prior to issuance of a permit.
(3) The permit holder shall furnish, pay for, and maintain durinQ the life of
the permit with the City:
(a) Comprehensive General Liability insurance on an
"occurrence" basis in an amount not less than $500,000
combined sinale limit Bodily Iniury Liability and Property
Damage Liability. The City is to be specifically included
as an additional insured on the policy.
(b) Workers' Compensation insurance applicable to its
employees, if any, for statutorv coverage limits in
compliance with Florida laws, includinQ Employers'
Liability which meets all state and federal laws.
(4) The Permit holder shall provide the City with a certificate or
certificates of insurance showinQ the existence of coverages reQuired by
this Permit. The Permit holder will maintain these coveraaes with a
current certificate or certificates of insurance throughout the term of the
permit with the Citv.
(5) When soecifically reQuested by the City in writinQ. the Permit holder
will provide the City with certified copies of all polices of insurance as
reQuired above. New certificates and new certified copies of policies, if
certified copies of policies have been reQuested. shall be provided the
City whenever any policy is renewed, revised, or obtained from other
insurers.
5
Ordinance No. 7063-03
(6) All policies of insurance must be endorsed to provide the City with
thirty (30) days notice of cancellation or restriction.
(7) The City of Clearwater may require the temporary removal of
sidewalk cafes and all related furniture and fixtures by the permit holder
when street. sidewalk, or utility repairs necessitate such action or when,
at the City's sole discretion, it is necessary to clear sidewalks. The permit
holder shall be responsible for removing all sidewalk cafe fixtures at least
two days prior to the date identified in writing by the City. The City shall
not be responsible for any costs associated with the removal or the
return and installation of any sidewalk cafe fixtures.
(8) The City may cause the immediate removal or relocation of all or any
part of the sidewalk cafe or its fixtures in emergency situations. The City,
its officers, agents and employees shall not be responsible for any
damages or loss of sidewalk cafe fixtures relocated during emergency
situations and shall not be responsible for any costs associated with the
removal or the return and installation of any sidewalk cafe fixtures.
(9) The City shall have the authority to secure or remove fixtures and
other items associated with the sidewalk cafe if necessary in the interest
of public safety.
3. Standards for Review and Decision. The Community Development
Coordinator shall review an application for a sidewalk cafe to determine
compliance with all requirements of this section through a complete application
including site plan, proof of insurance and all other documents required by this
code. The Community Development Coordinator may approve the application.
approve the application with conditions that ensure compliance with this code
and are needed to ensure compatibility of the sidewalk cafe with adioinin~
businesses. or deny the application. The timeframe and process for review of a
sidewalk cafe for an existing business shall be as prescribed in Section 4-203.
Building Pennit of this code. The timetrame and process for review of a
sidewalk cafe as part ot a Flexible Standard or Flexible Use shall be as
prescribed in Article 4 of this code.
Upon approval, each permit for sidewalk cafes on right-ot-wav shall be
effective for one year from October 1 until September 30, and must be renewed
annually with the approval of the City. A renewal with no significant changes to
the sidewalk cafe as originally approved will not require a complete review. Any
significant changes to a sidewalk cafe shall require review as a new application.
The City of Clearwater reserves the right to inspect the sidewalk cafe at
any time with or without notice to the operator to determine compliance with this
code and any conditions attached to the sidewalk cafe.
4. Appeal of Community Development Coordinator Decision.
6
Ordinance No. 7063-03
For sidewalk cafes usino public rioht-of-way, the Community Development
Coordinator may deny an application for a sidewalk cafe permit if the applicant
fails to provide the reQuired information or fails to meet the criteria for permit
issuance. Such action shall be considered final and is not subiect to appeal.
For sidewalk cafes on private property, an appeal of the Community
Development Coordinator's decision may be submitted in accordance with the
provisions of Article 4.
5. Revocation of permit.
The Community Development Coordinator may revoke a permit for any sidewalk
cafe located on public rioht-of-way if it is found that:
(1) Any necessary business or health permit has been suspended or
revoked; or
(2) The permittee does not have currently effective insurance in the minimum
amount as reQuired in this Code; or
(3) Chanoino conditions of pedestrian or vehicular traffic cause conoestion
necessitatino the removal of the sidewalk cafe. Such decisions shall be based
upon findings of the Community Development Coordinator. after consultinQ with
the City Enoineer. that the existino conditions represent a danoer to the health,
safety or oeneral welfare of the public: or
(4) The permittee fails to comply with one or more conditions of the permit.
Upon revocation of a permit, the Community Development Coordinator shall
give written notice of such action by certified mail, return receipt reQuested, to
the permittee at the address listed on the application. statino the reason{s) for
revocation. The revocation shall become effective and final fifteen (15) days
followina rnailino of the notice, and is not subiect to appeal.
The City Manaoer or desionee may take at any time. whether or not the permit
was issued, is current. in the process of being revoked, or has been revoked.
such action reaardino a sidewalk cafe located on public property as is
necessary to preserve public safety. Such action shall be considered final and
is not subiect to appeal.
Section 2. Article 8, Definitions and Rules of Construction, is hereby amended by
adding a definition for wSidewalk CafeD and inserting the definition in its proper alphabetical
order within Article 8:
Sidewalk Gafe means an accessory use to an adiacent business and is located outside
of the boundaries of the buildino: food and beveraoe service or other activities related to the
principal use may be allowed as part of the sidewalk cafe. A sidewalk cafe may be allowed
either on private property or within the public riaht-of-wav.
Section 3. Appendix A, Land Development Code, Schedule of Fees, Rates and
Charges, Section VIII, is hereby amended to read as follows:
7
Ordinance No. 7063-03
There is hereby established the followinq fees and charqes related to review and processlnq of
Level One. Level Two and Level 3 Three applications:
(1) Level One.
* * * * *
(i) Sidewalk Cafe Application
If proposed as accessory to an existinq use ................. S50. 00
If part of a Flexible or Flexible Standard
Application. no additional fee.
Sidewalk Cafe Permit ... ......... ...... ... ......... ... ... .................. ..S120.00
Due on or before October 1 of each year and shall cover the time period
of October 1 throuqh September 30 of the followinq calendar year. For a permit Issued
after October 1 and before September 30, the permit fee shall be prorated on a montl1iy
basis. Anv portion of a month shall be considered a full month for the purposes of
calculatinq the prorated permit fee.
1\ * . . 1\
(i) Minor amendment to approved comprehensive siqn proqram. per applicatIon
. . . .. . . .. . . . . . . . . . . .. ... . . . . . . . . . .., ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . S 7 5.00
Section 4. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND }\DOPTED
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
Attest:
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Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
8
Ordinance No. 7063-03
COB ~'lecting Datc:
Casc:
Agenda Item:
\larch IS. 2()()3
TA2002-11 00 I
C5
CITY OF CLEAIH\'ATER
PL:\i\\~Ii\\G DEPARTl\IE~T
STAFF REPORT
REQUEST:
Amcndmcnts to thc Community Dcvc10pmcnt Codc rcgarding
outdoor cat~s on public and private propcrty within thc
Commcrcial. Tourist and Downtown Districts. including:
definitions. pCl1llits/fecs. applications. standards and critcria for
rc\'icw. and providing for conditions of pcrmits. liability and
insurancc. and rcvocation.
INITIATED BY:
City of Clcanvatcr Economic Dcvclopmcnt and Housing
Departmcnt
BACKGROUND INFORMATION:
As the City of Clearwater experiences renewcd intcrcst from rcstaurant owncrs to locatc
eating establishmcnts on Cleanvater Beach and Downtown duc to significant public
capital improvemcnts, thc City recognizcs thc need to address outdoor seating on private
propcrty and the public right-of-way (i.c. sidewalk cal~s) in a comprchensive way.
Sidcwalk cal~s providc a uniquc cnvironmcnt tor relaxation and food consumption that
encourages additional pedestrian traffic and promotes more downtown and beach activity
and redevc1opl11ent. These goals and objectives arc consistent with Beach hy Design as
well as the Downtown Rcde\'clopl11cnt Plan. Becausc therc exists a high intensity of
dcvclopmcnt in the Downtown and Tourist zoning districts, the lack of adequatc vacant
land, and the need to cncourage thc rcdevelopmcnt of existing structures. thc City nccds
to provide an opportunity for outdoor seating to be locatcd on sidewalks in the public
right-of-way to fUl1her its redevelopmcnt goals.
In devcloping a sidcwalk cafc ordinance for the City. Staff researched sidcwalk calc
ordinances from neighboring cities including St. Pctcrsburg, Tampa, Ft. Laudcrdale, and
Winter Park. Rcsearch included intcrviews with these cities to detcrminc which
componcnts havc worked well. The proposed sidewalk calc ordinance outlines standards
and criteria that were dcvclopcd in conjunction with commcnts and discussion from
various dcpartments including Planning. Dcvclopmcnt Scrvices, Legal. Risk
Management. Economic Dcvelopmcnt and Housing. and Enginccring.
StaffRcporl- Community Dcvelopment BO;lrd - ~larch I~. 2003.- '1'1\2002-11001 - Page 1
This text amendment also includes a provision for re\'iewing minor changes to approved
Comprehensive Sign Programs. Application fees for these requests arc 5300. This
ordinance creates a 575 minor amcndment fee to applicant requesting simple changes.
ANALYSIS:
The sidewalk calc ordinance provides standards and criteria for developing sidewalk
cafes on private property and in the public right-of-way. The ordinance strives to
improve cornmunity aesthetics through the regulation or sidewalk cales through a pre-
application meeting and design revicw. In addition, maintenance, safety, and liability
standards are stipulated to maintain high standards for development, which arc essential
in a community undergoing redevelopment. The ordinance also details application
requirements, the review process, and tel1ns and conditions for the revocation of a pel111it.
^ sidewalk cale can be established as an accessory use to an adjacent business and is
located outside of the boundaries of the building; food and beverage service or other
activities related to the principal use may be allowed as part of the sidewalk cafe.
Sidewalk cafes on private property are permitted in the Commercial. Downtown. and
Tourist zoning districts of the City. Sidewalk cafes located on the public right-of-way
will only be allowed in the Downtown and Tourist Districts on Clearwater Beach due to
the high intensity of development and the lack of vacant land.
The sidewalk cafe ordinance proposes to eliminate the park.ing requirement for any
outdoor seating. \Vhen calculating the parking requirement, only the indoor scats of the
business will be used to detennine the appropriate number of parking spaces. This
proposal is based on the City's desire to encourage a pedestrian-friendly atmosphere in
downtown and on the beach, the availability of parking (existing and/or planned), the
negligible increase in actual parking demand for an expanded outdoor scating area and
the impractical nature of adding on-site parking in the downtown and tourist urban areas.
Within the downtown area, there is sufficient parking both public and private to
accommodate the expected sidewalk cafcs. The availability of parking within downtown
is documented by the recent parking study prepared by Urbitran and the downtown grid
land use pattern that provides for on-street parking. It is based on these issues that the
Planning Department supports the elimination of parking requirements for outdoor
seating at sidewalk cafes in the downtown.
Within the Tourist District, parking availability varies widely based on peak or non-peak
arrival and also varies based on the speci fic location. Many efforts are underway to make
pedestrian movements easy and interesting on the beach. Expectations by citizens about
an acceptable length of walk from one' s car to the desired destination arc also being
revised and should continuc to do so over time and as other attractions locate on the
bcach. A regional parking solution is underway and is likely to be resolved within the
near future (within one to two years). Until the regional parking solution is completed,
there may be times of parking congestion and/or longer walks to the desired destination
during the peak times. This potential congestion should be balanced with the long-term
henefits of a "walkable" pedestrian-friendly beach area. Therefore. based on the pending
Swff Report - Community Dcvclopment Board - Murch 1 S. 2003 - T:\2002-11 00 1 - Page 2
parking solution and the importance of a pcdcstrian tourist area, the Planning Department
supports the elimination of parking requin:ments for outdoor seating at sidewalk cafes in
the Tourist District.
Sidewulk cal~s on the public right-of-way will requirc a permit to operate. For existing
n.:staurants desiring to establish a sidewalk calc in the right-of-way, thc completed
application will be revicwcd as an accessory lise/minimum standard dcvelopment within
threc working days. Ifall conditions arc met. a permit will be granted with a fee 01'5120.
The permit will bc in forcc from Octobcr I through September 30 of the following year
and can bc rcnewcd annually.
Sidcwalk cales on prh'atc property will be re\'kwed as part of a Flexible Standard
Dcvelopmcnt or Flexible Dcvclopment application with no additional fee. A pre-
application meeting is required to discuss the proposed sidewalk cafe on private property
and/or on the public right-or-way, application requirements, and conditions of the penllit.
The applications will be submittcd to the Community Dc\'elopment Coordinator.
The main componcnts of the ordinance are summarizcd as follows:
. Safety - Sidewalk cafes should promote efficient and dircct pcdestrian pathways. The
sight visibility triangles must be maintained at all times. In addition, no food
preparation is allowcd on the sidewalk.
. Design - To cnhance the visual quality of the urban environment, the cafe will
comply with the Design Guidelines of the district. Specifically. fumiture and fixtures
shall be of good design and made of quality materials and workmanship. The edge of
the sidewalk cafe area in the right-of-way shall be delincatcd using nonpel1llanent
fixtures such as railings, potted plants, decorative chains, or other approved fixtures.
. Maintenance - The sidewalk cafe area, the area from the sidewalk cafe to the curb,
and five feet beyond either end, will be maintained in a neat and orderly appearance
at all times and shall be cleared of all debris on a daily basis. Tables, chairs,
umbreIlas, etc. shall be maintained in a clean and attractive manner and in good repair
at all times.
. Alcoholic Beverages - With a valid alcohol license from the State of Florida.
alcoholic beverages are pennitted for consumption in connection with a restaurant
use. Howcver, alcoholic beverages must remain in the designated sidewalk cafe area.
An amendment to the Code permitting open containcrs in thc sidcwalk cafe area will
be required as a separate ordinance.
. Music - No amplified music is allowed on sidewalk cafes in the public right-of-way.
Amplified music on private property shall be reviewed for impact to surrounding
properties.
Additional requirements for sidewalk cafes on public rights-of-way:
Staff Report - Community Dcvelopment Board - March 18, 2003 - TA2002-11 001 - Page 3
. Safct\, - The City may rcquirc thc temporary rcmoval of sidcwalk cafes when street.
sidcwalk, or utility rcpairs neccssitate such action. during any emcrgency situation. or
in thc intercst of public safety. A minimum of four fcet \\'ill bc maintained at all times
to pro\'idc unobstructed pedcstrian pathways along the sidewalk. In congested
pedestrian arcas. this minimum width may bc increased.
. Liabilitv - A writtcn agrccmcnt with the City is rcquired where the permit holder
agrces to indemnify, dcfend. save and hold hannless the City from all claims.
liability. lawsuits. damages and causes of action which may arise out of the lIse of the
public sidewalk,
. Insurance - Comprd1i:nsi\'e General Liability insurance on an "occurrcncc" basis in
the amount of 5500,000 is required. The City is to be specifically included as an
additional insured on the policy.
Two additional ordinances will be needed in conjunction with the adoption of the
sidcwalk calc ordinance to (I) allow alcohol on the public right-of-way in the sidcwalk
calc arca and (2) rcpl:al old provisions reluted to sidewalk cafes in the Code. These
ordinances will be presented by the Legal Department.
CRITERIA FOR Al\IENDi\lENT:
Code Section 4-60 I spcci ties the procedures and criteria for revicwing amendments.
Any code amendmcnt must comply with the following.
1. The proposed amendment is consistent with and furthers the goals,
policies, objectives of the Comprehensive Plan.
The following is a selected list of goals and policies from the Clearwater Comprehensive
Plan that are furthered by the proposed amcndn"ients to the Community Devclopment
Code:
. Goal 2 - The City of Clearwater shall utilize innovative and flexiblc planning and
engineering practices, and urban design standards in order to protect historic
resources, ensurc neighborhood preservation, redevelop blighted arcas. and encourage
infill dcvelopment.
. Policy 2.1.1 - Redevelopment shall be encouraged, where appropriate. by providing
development incentivcs such as density bonuses for signi ticant lot consolidation
and/or catalytic projects, as weIl as the use of transfer of developments rights
pursuant to approved spccial area plans and redevclopment plan.
. Policy 2.1.2 - Renewal of the beach Tourist District shall be encouraged through the
establishment of distinct districts within Clearwater Beach, the establishmcnt of a
limited density pool of additional hotel rooms to be used in specified geographic
areas of Clearwater Beach. enhancement of public rights-of-way. the vacation of
public rights-of-way when appropriate, transportation improvements, inter-beach and
Staff Report - Community Dcvclopment Board - Murch IS. 2003 - TA1002-1! OO! - Page 4
intra-beach transit, transfer of development rights and the use of design guidelines.
pursuant to Beach hy Desigll.
2. The proposed amendments further the purposes of the Community
Development Code and other City ordinances and actions designed to
implement the Plan.
The proposed text amendments creating a sidewalk cafe use in the Tourist and
Downtown zoning districts are consistent with the following purposes of the Code:
. Section 1-103.A - It is the purpose of this Development Code to implcmcnt thc
Comprehensive Plan of the City: to promote the health. safcly, general wel farc
and quality of life in the City; to guide thc ordcrly growth and dcvclopmcnt of the
city; to establish rules of procedures for land development approvals; to enhance
the character of the City and the preservation of neighborhoods; and to enhance
the quality of lifc of all residents and property owners of the City;
. Section 1-103.E.2 - Protect the character and thc social and economic stability of
all parts of the City through the establishment of reasonable standards which
encouragc the orderly and bencficial development of land within the City; and
. Section 1-I03.E.3 - Protect and conscrve the value of land throughout the City
and the value of buildings and improvements upon the land, and minimize the
conflicts among the uses ofland and buildings.
SUMMARY AND RECOMMENDATION:
The proposed amendments to the Community Development Code are consistent with the
Clearwater Comprehensive Plan and thc purposcs of the Community Developmcnt Code.
They also further the original redevelopment goals that established the Code. This text
amendment serves to clarify and provide standards and criteria for developing sidewalk
cafes in the public right-of-way as well as on private property. The text amendment also
strives to improve community aesthetics through the regulation of sidewalk cafes. The
standards and criteria for developing sidewalk cafes ultimately promote economic
development and maintain high standards for development, which arc essential in a
community undergoing redevelopment. The text amendment also provides a fee for
minor revisions to approved Comprehensive Sign Programs.
The Planning Dcpartment Staff recommends APPROVAL of Ordinance No. 7063-03
which makes revisions to the Community Development Code regarding sidewalk cafes
and fees for the Comprehensive Sign Program.
prepaJe . by Eco~lOmic qe.v. elopment & Housing Dept. and Planning Department Staff:
. 1fi {1{.
'I' r" f-"
- /u.iJ/i n,e //r"J'L.-/
Gcnildine Campos, Assistatlt Community Redevelopment Director
A TT ACHMENT: Proposed Ordinance No. 7063-03
s: I/'In/II/ing /)el'ortlllclIIl('OIllIllI/l/it.\' /)CI'e!oplI/elll Cor!e1200.l Code A lI/endll/cIIIJ'.\'toJl Report :-03 - Sit/ell'olk C(!/<' Ordi/lt1/1Cl'.doc
Staff Report - Community Development Board - rvtarch 1 S. 2003 - T A2002-11 00 1 - Page 5
. ITEM # 10
.
. .
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Clearwater City Commission
Agenda Cover rVlemorandum
Final Agenda Item #
to
Meeting Date:
3-20-2003
SUBJECT/RECOMMENDATION: Pass Ordinance No. 7073-03 on first reading, amending Code of
Ordinances Section 28.04 to allow approved sidewalk cafes to sell food on public property;
X and that the appropriate officials be authorized to execute same.
SUMMARY:
· This is a companion item to Ordinance No. 7063-03, the Sidewalk Cafe ordinance.
· The adoption of this Ordinance is necessary because currently Section 28.04 prohibits sales of goods,
wares, or merchandise on streets, right-of-way, and public property.
· The exception will apply only to approved sidewalk cafes.
.
Reviewed ~
Legal Info Tech NA
Budget NA Public Works NA
- -
Purchasin NA DCM/ACM
g - -
Risk Mgmt NA Other NA
- -
Originating Dept:
Legal
User Dept.
Planning
Costs
Total NA
Funding Source:
Cnpllollmprovemonl NA
Current Fiscal Year
Attachments
Ordinance
Oporaling NA
Othor NA
NA
Appropriation Code:
Submitted by:
City ManaQer
-0- Printed on recycled paper
2/98
o None
Rev.
ORDINANCE NO. 7073-03
d
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO SiDEWALK CAFES; AMENDING CODE OF
ORDINANCES SECTION 28.04; PROVIDING THAT SIDEWALK
CAFES ARE EXCEPTED FROM THE PROHIBITION AGAINST
SELLING GOODS ON PUBLIC PROPERTY WHEN PERMITTED
PURSUANT TO LAND DEVELOPMENT CODE SECTION 3-
201C.; PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. Section 28.04, Code of Ordinances, City of Clearwater, is hereby
amended to read as follows:
28.04. Trading and selling on streets.
(1) Except for the sale of ice cream from ice cream trucks
on streets in residential areas, which have been issued a city
occupational license for such use, and unless authorized by
article III of chapter 22 which pertains to special events, it
shall be unlawful for any person to sell, barter, exchange, or
offer to sell, barter or exchange any goods, wares or
merchandise of any kind or nature whatsoever in or on or
over any street, right-of-way or public property, sidewalk or
park within the city.
(�} This section shall not apply to curb service furnished by
any regularly established and licensed place of business
in the city, and this section shall not apply to the holding
of bazaars or other sales not made or carried on for
personal profit, where such sales are operated in front of
or adjacent to a store or place of business with the
consent of the owner or manager thereof. The
prohibition set out in subsection (1) of this section shall
not prevent the operation of a sidewak cafe on the
public sidewalk where the sidewalk cafe is permitted
under the provisions of section 3-201 C. of the Land
Development Code.
heor� mo�•
vccrr�rrcr.
/�\ A} lo��+ �ve foo� �f � �n�hn�n �n�or! oirlo��i'+IL
Ordinance No. 7073-03
(b) A revocable peffffit-t€HAStaIl--tfle sidewalk cafe
must be-eBtafned from the city by the licensed
festatlf-af\t-Gwf\ef-aOO-feoorded in the publie
records-Gf-t.He-.6eunty. Sl:!6fHlSe may only be
60nsidcred for installatioR-aaja6ent to a restauraRt
t;I se:-
~I elemeRts or components uHl~e construct
ttle-sfdewalk cafe must be movablo :Jnd no
elemeflt or compenent may be bolteG-ef.-BtRefwise
affixed to the pubUe-stdewCllk. Prior to the
iRSta>>ation of aAj'-element or COmpOf~eflt,a
GHilding permit shall-eGtaifleth
(d) The applicant obtains ~:m occupatioAal--HeeRSe-te
apply to the activity.
(e) The applicant provides the city with a copy of a
policy of insurance, '.vhich policy shall n3me the
~ty 3S a named insured, covering both prol**tY
damages and personal injuries that might occur by
reason of such use of the pUGlie-siG~k. SUtm
policy shall have limits of :Jt ICClst $50,000.00 for
property damages and $500,000.00 for personal
ffijury liability and must be aJ3f3roved by the city
prior to the issuance of a revocable permit.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
, /' --
'-./..,. .' / ('"
Ii' ,/~ ( :),. ',~(,. /' ','~}. ,(
Leslie K. Dougall-Sl es
Assistant City Attorney
Attest:
Cynthia E. Goudeau
City Clerk
2
Ordinance No, 7073-03
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Clearwater City Commission
Agenda Cover Memorandum
Final Agenda Item #
Meeting Date:
l (
3-20-2003
SUBJECT/RECOMMENDATION: Pass Ordinance No. 7074-03 on first reading, amending Code of
Ordinances Section 6.31 to allow approved sidewalk cafes to sell alcoholic beverages on public
property;
X and that the appropriate officials be authorized to execute same.
SUMMARY:
. This is a companion item to Ordinance No. 7063-03, the Sidewalk Cafe ordinance.
. The adoption of this Ordinance is necessary because currently Section 6.31 prohibits sale,
consumption, and possession of alcoholic beverages on sidewalks and other public property.
. The exception will apply only to approved sidewalk cafes. Permit conditions should specify hours of
sale of alcoholic beverages.
Reviewed ~
Legal Info Tech NA
Budget . NA Public Works NA
- -
Purchasin NA DCM/ACM
g - -
Risk Mgmt NA Other NA
- -
Originating Dept:
Legal
User Dept.
Planning
Costs
T atal NA
Funding Source:
Capllol Impro,emenl NA
Current Fiscal Year
Attachments
Ordinance
Ope,ahng NA
Olher NA
NA
Appropriation Code:
Submitted by:
City ManaQer
o Printed on recycled paper
2/98
o None
Rev.
ORDINANCE NO. 7074-03
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA.
RELATING TO ALCOHOLIC BEVERAGES; AMENDING CODE
OF ORDINANCES SECTION 6.31; PROVIDING AN EXCEPTION
TO CERTAIN SALES, POSSESSION, CONSUMPTION, AND
OPEN CONTAINER PROHIBITIONS FOR PORTIONS OF
PUBLIC STREETS, SIDEWALKS, ALLEYS, PARKING LOTS, OR
RIGHTS OF WAY USED FOR SIDEWALK CAFE PURPOSES BY
BUSINESS ESTABLISHMENTS WHICH HAVE OBTAINED CITY
PERMITS FOR SUCH OPERATIONS; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, ordinance No. 7073-03 establishes a procedure for authorizing the
permitting of sidewalk cafes on public property in certain zoning districts, and it is desirable
to harmonize the alcoholic beverage code of the City to allow sales, possession, and
consumption of alcoholic beverages at sidewalk cafes which are properly permitted; now.
therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF CLEARWATER. FLORIDA:
Section 1. Section 6.31, Code of Ordinances, City of Clearwater, IS hereby
amended to read as follows:
6.31 Prohibited acts.
* * * * *
(4) It shall be a violation for any person to sell or consLlme
any alcoholic beverage, or to possess any opened or
unsealed container containing an alcoholic beverage, at
the following places, except pursuant to an alcoholic
beverage special event permit issued under the
provisions of section 22.88 through 22.92 or pursuant to
a sidewalk cafe permit issued under the provisions of
section 3-201 C. of the Land Development Code:
(a) On any public beach.
(b) On or in any public street, alley, sidewalk, parking
lot or right-of-way, including but not limited to
unimproved public street rights-of-way terminating
at a body of navigable water.
(c) In any public park. For the purposes of this
subsection, the term "park" shall mean all parks
Ordinance No 707<1-03
and athletic fields, and all grounds used by the city
for park or playground purposes, including Jack
Russell Stadium and the Clearwater Country Club
Golf Course when the sale or consumption of
alcoholic beverages has been authorized by the
terms of any lease or other agreement approved
by the city commission.
(d) In any public building, except in any portion of a
public building when rented to private parties.
This prohibition shall not apply to the Performing
Arts Center and Theater.
(e) On any portion of the Courtney Campbell
Recreation Area as defined in section 22.21.
* * * * *
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
Attest:
.il'
I .....-.
\... "1.. <
. . -7.'. ,. . .
. '(..If.. ( ~><< 'k r."/ /;( f..(~ {>
Leslie K. Dougall.i~~es
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
2
Ordinance No. 7074-03
Second Reading
(~
ORDINANCE NO. 7101-03
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING CITY OF CLEARWATER, FLORIDA,
ORDINANCE NO. 7052-03 TO CORRECT A LEGAL
DESCRIPTION ERROR IN THE TITLE OF THE
ORDINANCE; PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. Ordinance 7052-03 is amended as follows:
ORDINANCE NO. 7052-03
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY REZONING
CERTAIN PROPERTY LOCATED ON THE EAST SIDE OF
SOUTH FORT HARRISON AVENUE AND THE SOUTH SIDE OF
PINELLAS STREET, APPROXIMATELY 620 FEET NORTH OF
LAKEVIEW ROAD, CONSISTING OF PORTIONS OF POMS
PARK, PETZOLD GULF VIEW, AND AC. TURNER'S ADDITION
TO MILTON PARK SUBDIVISION, AS WELL AS PARCEL 11/03
AND 11/04 IN SECTION 21, TOWNSHIP 29 SOUTH, RANGE 15
EAST, WHOSE POST OFFICE ADDRESS IS 1285 SOUTH FORT
HARRISON AND 609 PINELLAS STREET, FROM INDUSTRIAL,
RESEARCH & TECHNOLOGY TO INSTITUTIONAL; PROVIDING
AN EFFECTIVE DATE.
*****
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
March 6, 2003
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
Attest:
Leslie K. Dougall.Si s
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance 7101-03
Second Reading
ORDINANCE NO. 7102-03
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING CITY OF CLEARWATER, FLORIDA,
ORDINANCE NO. 7053-03 TO CORRECT A LEGAL
DESCRIPTION ERROR IN THE TITLE OF THE
ORDINANCE; PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. Ordinance 7053-03 is amended as follows:
ORDINANCE NO. 7053-03
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED 950 FEET
SOUTH OF DREW STREET AND 690 FEET WEST OF
MCMULLEN BOOTH ROAD, CONSISTING OF METES AND
BOUNDS 22/06, 22/05, AND 22/09 IN SECTION 16. TOWNSHIP
29 SOUTH, RANGE 16 EAST, WHOSE POST OFFICE ADDRESS
IS 3025 CLEVELAND STREET, 3032 EASTWOOD STREET, AND
3036 EASTWOOD STREET, INTO THE CORPORATE LIMITS OF
THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE
CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
* * * * *
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
Narch 6, 2003
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
Leslie K. Dougall S es
Assistant City Attorney
Ordinance 7\ 02-03
(~
Second Reading
\~
ORDINANCE NO. 7103-03
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA. AMENDING CITY OF CLEARWATER, FLORIDA,
ORDINANCE NO. 7054-03 TO CORRECT A LEGAL
DESCRIPTION ERROR IN THE TITLE OF THE
ORDINANCE; PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. Ordinance 7054-03 is amended as follows:
ORDINANCE NO. 7054-03
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE
LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY
AND DESIGNATING INITIAL LAND USE CATEGORY FOR
ANNEXED PROPERTY LOCATED 410 FEET SOUTH OF DREW
STREET AND 520 FEET WEST OF MCMULLEN BOOTH ROAD,
CONSISTING OF CHESAPEAKE VILLAS AND METES AND
BOUNDS 22/02, 22/05, 22/06, 22/08, AND 22/09, IN SECTION
16, TOWNSHIP 29 SOUTH, RANGE 16 EAST, WHOSE POST
OFFICE ADDRESS IS 10 EAST MEADOWLARK LANE, 3001-
3062 CHESAPEAKE STREET, 3025 CLEVELAND STREET,
3039 CLEVELAND STREET, 3032 EASTWOOD STREET, AND
3036 EASTWOOD STREET, FROM RESIDENTIAL URBAN AND
RESIDENTIAL LOW MEDIUM TO INSTITUTIONAL AND INITIAL
DESIGNATION OF ANNEXED PROPERTY AS INSTITUTIONAL;
PROVIDING AN EFFECTIVE DATE.
. .. .. * '*
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
Nnrch 6, 2003
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
'I v (...-) ~a,/'c~j.~
. / '
~./.... . ,.
^/r .ILf/.If. ,\..- vr 1Vj..~' :/.
Leslie K. DougaM~es
Assistant City Attorney
Attest:
Cynthia E. Goudeau
City Clerk
(lrdinan,c 71m-(l~
Second Reading
\6
ORDINANCE NO. 7104-03
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING CITY OF CLEARWATER, FLORIDA,
ORDINANCE NO. 7055-03 TO CORRECT A LEGAL
DESCRIPTION ERROR IN THE TITLE OF THE
ORDINANCE; PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. Ordinance 7055-03 is amended as follows:
ORDINANCE NO. 7055-03
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY REZONING
CERTAIN PROPERTY AND DESIGNATING INITIAL ZONING
FOR ANNEXED PROPERTY LOCATED 410 FEET SOUTH OF
DREW STREET AND 520 FEET WEST OF MCMULLEN BOOTH
ROAD, CONSISTING OF CHESAPEAKE VILLAS AND METES
AND BOUNDS 22/02, 22/05. 22/06, 22/08, AND 22/09, IN
SECTION 16, TOWNSHIP 29 SOUTH. RANGE 16 EAST, WHOSE
POST OFFICE ADDRESS IS 10 EAST MEADOWLARK LANE,
3001-3062 CHESAPEAKE STREET, 3025 CLEVELAND STREET,
3039 CLEVELAND STREET, 3032 EASTWOOD STREET, AND
3036 EASTWOOD STREET, FROM MOBILE HOME PARK (MHP)
AND LOW MEDIUM DENSITY (LMDR) TO INSTITUTIONAL (I)
AND INITIAL ZONING OF ANNEXED PROPERTY AS
INSTITUTIONAL; PROVIDING AN EFFECTIVE DATE.
* . " '* ...
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Hurch 6. 2003
Brian J. Aungst
Mayor-Commissioner
Attest:
Cynthia E. Goudeau
City Clerk
Ordinance 71 (J.I-OJ
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Cleaxwater City Commission
Agenda Cover Memorandum
Findl ,.\gendd It..m~:
17
"Il'pting Ddtp:
03/20103
SU B J ECT /RECOMM EN DA TIO N:
Approve the Modification of tv\ortgage Note with Greenwood r\partments, LLC to increase the City's loan by
$300,000, to a total loan amount of $1 ,000,000.
~ dnd tlldt till' dppropridte offici.tls bt' dutllorizpd to P\Pcutf' S,IIlH'.
SUMMARY:
Greenwood Apartments renovation project is a $14 million dollar rental rehabilitation project involving 192 units.
This project serves as one of the anchors for the redevelopment of the N. Greenwood Community and is one of
many redevelopment projects that are occurring in the North Greenwood Area. The estimated completion date for
the renovation is April 2003.
The Greenwood Apartments represents a partnership bel\veen the Bank of America Community Development
Corporation and Clearwater Neighborhood Housing Services, and seven layers of iinancing. The smallest layer of
financing is $21,000 and the largest is the Pinellas County Housing Finance Authority's bonds at $6.5 million.
The City of Clearwater's original contribution to the project involved a $700,000 low interest loan using State
Housing Initiatives Partnership (SHIPl Program funds. The additional $300,000 will also corne from SHIP funds
and assist the City in meeting our statutory requirements of the SHIP program.
Since the project started last spring, it has incurred significant cost overruns in actual construction charge-backs as
a result of the conditions of the buildings, most of which were concealed. The project has also encountered
structural repairs and identified several floors within the building that had settled as a result of long-term plumbing
problems under the buildings, and resulting erosion.
The terms of the original $700,000 loan will remain the same and the only changes will be in the loan amount and
pay-in schedule. This will be done via a Modification of Mortgage Note. The City funds will be paid back over a
15-Year period beginning in 2005. The total amount of funds to be paid back over the life of the loan will be
approximately $1.25 million dollars.
Reviewed by: . ,d
Legal ( ,: :(?:..' '.-'
~
Budget .,,~..;
Purchasing NA
Risk Mgmt NA
Info Tech
NA
NA
tey
NA
Originating Dept:
Eco. Development &.
User Dept.
~
Costs
$1,000,000
Total
Public Works
DC,\1/ ACt\ I
Other
Funding Source:
SHIP
C.,pti"llrnpHl\f'rr.{'nt
Attachments:
Modification of Mortgage Note &
Project Proforn1.1
OIW'dtlll~
()llu..
Submitted by: ~ 'a' · U.,., ~~
Cit . ,\1.1na er ~ -
o None
AJlpropri.ltion Code:
191.0i218.53030o-S54.000
Rl'v.2/91l
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GREENWOOD APARTMENTS
MODIFIED PROMISSORY NOTE
MODIFIED PROMISSORY NOTE
U.S. 51,000,000
Clearwater, Florida
,2003
BEING INDEBTED, FOR VALUE RECEIVED, the undersigned (the "Borrower"),
jointly and severally, promise to pay to the order of the City of Clearwater (the "Lender"),
or order, its successors or assigns, at its offices at P.O. Box 4748, Clearwater, Florida
33758-4748, the sum of One Million Dollars ($1,000,000), together with interest on the
unpaid balance, calculated in the manner hereinafter stated, from the dates of
disbursements until maturity, both principal and interest being payable in lawful money
of the United States of America. This is a modification to the original Promissory Note
dated on April 1, 2002, as referenced by the Mortgage and Security Agreement, dated
the same herewith, as recorded in O.R. Book 11928, Page 2494 of the Public Records
of Pinellas County, Florida.
DISBURSEMENT OF FUNDS: $1,000,000.00 disbursed under this note shall be
advanced in accordance with the following schedule:
a) $250,000 at 25% of completion as evidenced by certification of the architect:
b) $250,000 at 50% of completion as evidenced by certification of the architect:
c) $250,000 at 75% of completion as evidenced by certification of the architect:
d) $125,000 at Final as evidenced by certification of the architect;
e) $125,000 at stabilization as evidenced by certification of a CPA.
PAYMENT AND TAXES:
1. This Note has a term of eighteen (18) years. The maturity date of this
Note is Apri11, 2020.
2. No payment of interest or principal shall be required during the initial three
(3) year term of this Note, or until May 1,.2005.
3. Thereafter, commencing on May 1, 2005 principal and interest payments,
with interest computed at three percent (3%) per annum on the unpaid balance, shall be
payable on the 1 st day of each month in the amount of Six Thousand Nine Hundred and
Five Dollars and Eiqhty-Two Cents ($6,905.82) until April 1 , 2020.
SUBORDINATE NOTE:
The indebtedness evidenced by this Note is and shall be subordinate in right of
payment to the prior payment in full of the indebtedness evidenced by a Multifamily
Note of even date herewith in the original principal amount of $6,500,000 issued by
Greenwood Partners, LLC and payable to the Housing Finance Authority of Pinellas
County as assigned to U.S. Bank, National Association, as Trustee and Fannie Mae, as
their interest may appear (collectively, "Senior Lender"), or order, to the extent and in
the manner provided in that certain Subordination Agreement of even date herewith,
between the payee of this Note, the Senior Lender and the maker of this Note (the
"Subordination Agreement"). The Mortgage securing this Note is and shall be subject
and subordinate in all respects to the liens, terms, covenants and conditions of
Multifamily Mortgage securing the Multifamily Note as more fully set forth in the
Subordination Agreement. The rights and remedies of the payee and each subsequent
holder of this Note under the Mortgage securing this Note are subject to the restrictions
and limitations set forth in the Subordination Agreement. Each subsequent holder of
this Note shall be deemed, by virtue of such holder's acquisition of the Note, to have
agreed to perform and observe all of the terms, covenants and conditions to be
performed or observed by the Subordinate Lender under the Subordination Agreement.
PARITY/PARRI.PASSU NOTE:
This Note is issued along with a companion promissory note in the face amount
of $300,000 payable to The Housing Finance Authority of Pinellas County. This Lender
agrees that the rights, powers, privileges and remedies granted hereunder are on parity
and parri-passu with The Housing Finance Authority of Pinellas County under its
S300,000 promissory note and relative mortgage. The Lender shall not take any action
which would cause its interests in the Premises to be superior to that of The Housing
Finance Authority of Pinellas County.
EXCESS INTEREST:
In no event shall the amount of interest due or payments made in the nature of
interest payable hereunder exceed the maximum rate of interest allowed by applicable
law, as amended from time to time, and in the event any such payment is paid by the
Borrower or received by the Lender, then such excess sums shall be credited as a
payment of principal, unless the Borrower shall notify the Lender, in writing, that the
Borrower elects to have such excess sum returned to it forthwith.
PREPAYMENT:
This Note may be prepaid in whole or in part at any time without payment of
premium or penalty. Any prepayments shall be applied to the last installments due
hereunder.
SECURED NOTE:
This Note is secured by a Mortgage and such other security or supporting
documents as are executed in conjunction with it (the "Loan Documents") between the
Borrower and Lender on real and/or personal property, improvements, furnishings,
fixtures, appurtenances, and hereditaments (the "Premises"). This Note and the Lender
are entitled to all of the benefits provided for in the Loan Documents or referred to within
them, to which Loan Documents reference is hereby specifically made and they are
hereby incorporated herein by reference for a statement of the terms and conditions
under which the due date of this Note may be accelerated.
TIME OF THE ESSENCE, LATE CHARGES:
2
Time is of the essence of this obligation. If any installment or payment is not
received on or before the 15th day following the installment due date, the Borrower
agrees to pay a delinquency and collection charge of five cents ($.05) per dollar of the
installment then due, in addition to the amount of said installment.
In the event this Note is accelerated pursuant to a failure to timely payor
perform, then the entire unpaid principal shall bear interest at the maximum rate
permitted by applicable law as changed from time to time from the time that payment or
performance should have occurred. In the event a judgment is obtained, the judgment
amount shall bear interest at the default rate recited herein or the rate of interest
established by Section 55.03 Florida Statutes, which ever is the greater, until the full
amount of the judgment is collected.
COSTS, FEES AND NOTICE:
In the event of either a failure to pay any monetary sum when due, or an
occurrence of any default as defined under the Loan Documents, the principal sum
above mentioned or any balance remaining unpaid shall be immediately due and
payable from the Borrower to the Lender without further notice, together with all interest,
all just and reasonable expenses, costs and disbursements, including a reasonable
attorney's fee, whether incurred for suit enforcement, protection of the collateral or
collection, whether or not suit be brought, such attorney's fees to include those incurred
in appellate and Bankruptcy proceedings, if any. Notice, when required, shall be
deemed to have been made upon deposit in the United States mails by the Lender to
the Borrower, at the address shown beneath the signatures undersigned.
REMEDIES AND WAIVER:
The remedies of the Lender, as provided herein or in the Mortgage or any other
Loan Documents, shall be cumulative and concurrent, and may be pursued singularly,
successively or together, at the sole discretion of the Lender, and may be exercised as
often as occasion therefor shall arise. No act of omission or commission of the Lender,
including specifically any failure to exercise any right, remedy or recourse, shall be
deemed to be a waiver or release of the same, such waiver or release to be effected
only through a written document executed by the Lender and then only to the extent
specifically recited therein. A waiver or release with reference to anyone event shall
not be construed as continuing, as a bar to, or as to a subsequent event.
MISCELLANEOUS:
Where applicable, the term Lender shall include any subsequent or successor
holder of this Note and the Loan Documents.
For and in consideration of the funding of this Note by the Lender or any renewal
or extension thereof, should any occur, the undersigned Borrower hereby agrees to
cooperate or to reexecute any and all Loan Documents deemed necessary or desirable
in the Lender's discretion, in order to correct or to adjust for any clerical errors or
omissions contained in any document executed in connection with the loan.
3
WAIVER OF JURY TRIAL. BY THE EXECUTION HEREOF, BORROWER
HEREBY KNOWINGLY, VOLUNTARILY AND INTENTIONALLY AGREES THAT:
(A) NEITHER THE BORROWER NOR ANY ASSIGNEE, SUCCESSOR.
HEIR, OR LEGAL REPRESENTATIVE OF THE SAME SHALL SEEK A JURY TRIAL IN
ANY LAWSUIT, PROCEEDING, COUNTERCLAIM, OR ANY OTHER LITIGATION OR
PROCEDURE ARISING FROM OR BASED UPON THIS PROMISSORY NOTE, ANY
OTHER LOAN AGREEMENT OR ANY LOAN DOCUMENT EVIDENCING, SECURING
OR RELATING TO THE OBLIGATIONS OR TO THE DEALINGS OR RELATIONSHIP
BETWEEN OR AMONG THE PARTIES THERETO;
(B) NEITHER THE BORROWER NOR THE LENDER WILL SEEK TO
CONSOLIDATE ANY SUCH ACTION IN WHICH A JURY TRIAL HAS BEEN WAIVED,
WITH ANY OTHER ACTION IN WHICH A JURY TRIAL HAS NOT BEEN OR CANNOT
BE WAIVED;
(C) THE PROVISIONS OF THIS PARAGRAPH HAVE BEEN FULLY
NEGOTIATED BY THE PARTIES HERETO AND THESE PROVISIONS SHALL BE
SUBJECT TO NO EXCEPTIONS;
(D) NEITHER THE BORROWER NOR THE LENDER HAS IN ANY WAY
AGREED WITH OR REPRESENTED TO ANY OTHER P ARTY THAT THE
PROVISIONS OF THIS PARAGRAPH WILL NOT BE FULLY ENFORCED IN ALL
INSTANCES; AND
(E) THIS PROVISION IS A MATERIAL INDUCEMENT FOR THE LENDER
TO ENTER INTO THIS TRANSACTION.
THE UNDERSIGNED ACKNOWLEDGE THAT THE LOAN EVIDENCED
HEREBY IS FOR COMMERCIAL PURPOSES ONLY AND NOT FOR PERSONAL
FAMILY OR HOUSEHOLD PURPOSE.
Florida Documentary stamps in the amount of $
and the proper stamps affixed to the Mortgage.
have been paid
GREENWOOD APARTMENTS, LLC,
a Florida limited liability company
By: BANC OF AMERICA COMMUNITY
DEVELOPMENT CORPORATION; its
managing member
By:
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GREENWOOD APARTMENTS
ORIGINAL PROMISSORY NOTE
t- t:t; 1 ':I ~UU,j 1 b: 41 FP BAt i.: OF Ht"EP I CA
813 224 5528 TO 97=:'75624037 P. 02.'11
. e ~ I bird ~..
Co~y
PROMISSORY NOTE
Clearwater. Florida
April 1, 2002
BEING INDEBTED, FOR VALUE RECEIVED, the undersigned (the "6orrower'),
jointly and severally. promise to pay to the order of the City of Clearwater (the "Lender"), or
order, its successors or assigns, at its offices at P.O. Box 4748, CleanNater, Florida 33758-
4748, the sum of Seven Hundred Thousand Dollars ($700,000), together with interest on
the unpaid balance, calculated in the manner hereinafter stated, from the dates of
disbursements until maturity I both principal and interest being payable in lawful money of
the United States of America.
U.S. $700,000
./
. . . DISBURSEMENT OF FUNDS: $700,000.00 disbursed under this .r;ote snan 'be "-
advanced in accordance with the following schedule:
a) $175,000 at 25% of completion as evidenced by certification of the arch itect;
b) $175,000 at 50% of completion as evidenced by certification of the arch itect;
c) $175,000 at 75% of completion as evidenced by certification of the architect;
d) $87,500 at final as evidenced by certification of the archit~ct;
e) $87,500 at stablllzation as evidenced by certification of a CPA..
PAYMENT AND TERMS:
1. This Note has a term of eighteen (1 B) years. The maturity date of this Note is
April 1, 2020.
2. No payment of interest or principal shall be required during the initial three (3)
year term of this Note, or until May 1, 2005.
3. Thereafter, commencing on May 1, 2005 principal and Interest payments,
with interest computed at three percent (3%) per annum on the unpaid balance, shall be
payable on the 1 st day of each month in the amount of Four Thousand Eight Hundred Thirty
Four Dollars and Seven Cents ($4,834.07) until April 1, 2020.
SUBORDINA re NOTE:
The ,indebtedness evidenced by this Note is and shall be subordinate in right of
payment to the prior payment in full of the indebtedness evidenced by a Multifamily Note of
even date herewith in the original principal amount of $6,500,000 issued by Greenwood
Apartments, LLC and payable to the Housing Finance Authority of Pinellas County, Flonda,
as assigned to U.S. Bank, National Association, as Trustee and Fannie Mae, as their
interest may appear (collectively, .Senior Lender-), or order, to the extent and in the manner
provided in that certain SubOrdination Agreement of even date herewith, between the payee
of this Note, the Senior Lender and the maker of this Note (the MSubordination Agreemenr).
The Mortgage securing this Note is and shall be subject and subordi~te in all respects to
the liens, tanns, covenants and conditions of Multifamily Mortgage securing the Multifamily
Note as more fully set forth in the Subordination Agreement. The rights and remedies of the
payee and each subsequent holder of this Note under the Mortgage securing this Note are
FEB 19 2003 16: 42 FR BAt ~~:: OF A~1ER I CA
813 224 5528 TO 97275624037
P.03/11
subject to the restrictions and limitations set forth in the Subordination Agreement. Each
subsequent holder of this Note shall be deemed, by virtue of such holder's acquisition of the
Note. to have agreed to perform and obsef"Ve all of the terms, covenants and conditions to
be performed or observed by the Subordinate Lender under the Subordination Agreement
PARITY/PARRI.PASSU NOTE:
This Note is issued along with a companion promissory note in the face amount of
$300,000 payable to The Housing Finance Authority of Pinellas county. This Lender agrees
that the rights, powers, privileges and remedies granted hereunder are on parity and parri-
passu with The Housing Finance Authority of Pinellas County under its $300,000
promissory note and relative mortgage. The Lender shall not take any action which would
cause its interests in the Premises to be superior to that of The Housing Finance Authority
of Pinellas County.
eXCESS INTEREST:
In no event shall the amount of interest due or payments made In the nature of
interest payable hereunder exceed the maximum rate of interest allowed by applicable law,
as amended from time to time, and in the event any sLlch payment is paid by the Borrower
or received by the Lender, then such excess sums shall be credited as a payment of
principal, unless the Borrower shall notify the Lender, in writing, that the Borrower elects to
have such excess sum returned to it forthwith.
PREPAYMENT:
ThiS Note may be prepaid in whole or in part at any time without payment of
premium or penalty. Any prepayments shall be applied to the last installments due
hereunder.
SECURED NOTE:
This Note is secured by a Mortgage and such other security or supporting
documents as are executed in conjunction with it (the "Loan Documents") between the
Borrower and Lender on real and/or personal property, improvements, furnishings,fixtures,
appurtenances, and hereditaments (the "Premis8i"). This Note and the Lender are entitled
to all of the benefits provided for in the loan Documents or referred to wIthin them, to which
Loan Documents reference is hereby specifically made and they are hereby incorporated
herein by reference for a statement of the terms and conditions under which the due date of
this Note may be accelerated.
TIME OF THE ESSENCE. LATE CHARGES:
Time is of the essence of this obligation. If any installment or payment is not
received on or before the 15th day following the installment due date, the Borrower agrees
to pay a delinquency and collection charge of fIVe cents (S.05) per dollar of the installment
then due, in addition to the amount of said installment.
2
FEB 19 2003 16: 42 FP BAtn: OF Ar1EPICH
813 224 5528 TO 97275624037
P. 04, '11
In the event this Note is accelerated pursuant to a failure to timely payor perform,
then the entire unpaid principal shall bear interest at the m?~imum rate permitted by
applicable law as changed from time to time from the time that payment or performance
should have occurred. In the event a judgment is obtained. the judgment amount shall bear
interest at the default rate recited herein or the rate of interest established by Section 55.03
Florida Statutes, which ever is the greater, until the full amount of the judgment is collected.
COSTS, FEES AND NOTICE:
In the event of either a failure to pay any monetary sum when due, or an occurrence
af any default as defined under the Loan Documents, the principal sum above mentioned or
any balance remaining unpaid shall be immediately due and payable from the Borrower to
the Lender without further notice, together with all Interest. all just and reasonable
expenses, costs and disbursements, including a reasonable attorney's fee. whether
incurred for suit enforcement, protection of the collateral or collection, whether or not suit be
brought. such attorney's fees to include those Incurred in appellate and Bankruptcy
proceedings, if any. Notice. when required, shall be deemed to have been made upon
':leposit in the United States mails by the Lender to the Borrower. at the address shown
beneath the signatures undersigned.
REMEDIES AND WAIVER:
The remedies of the Lender, as provided herein or in the Mortgage or any other
Loan Documents, shall be cumulative and concurrent, and may be pursued singularly,
successively or together, at the sole discretion of the Lender, and may be exercised as
often as occasion therefor shall arise. No act of omission or commission of the Lender,
including specifically any failure to exercise any right, remedy or recourse, shall be deemed
to be a waiver or release of the same, such waiver or release to be effected only through a
written document executed by the Lender and then only to the extent specifically recited
therein, A waiver or release with reference to anyone event shall not be construed as-
continuing, as a bar to, or as to a subsequent event.
MISCELLANEOUS:
Where applicable, the term Lender shall include any subsequent or successor holder
of this Note and the Loan Documents.
For and in consideration of the funding of this Note by the Lender or any renewal or
e}(tension thereof, should any occur, the undersigned Borrower hereby agrees to cooperate
or to reexecute any and all Loan Documents deemed necessary or desirable in the Lender's
discretion, in order to correct or to adjust for any clerical errors or omissions contained in
any document executed in connection with the loan.
WAIVER OF JURY TRIAl.. BY THE EXECUTION HEREOF. BORROWER HEREBY
KNOWJNGLY, VOLUNTARILY AND INTENTIONALLY AGREES THAT:
(A) NEITHER THE BORROWER NOR ANY ASSIGNEE, SUCCESSOR. HEIR,
OR LEGAL REPRESENTATIVE OF THE SAME SHALL SEEK A JURY TRIAL IN ANY
LAWSUIT. PROCEeDING, COUNTERCLAIM, OR ANY OTHER LITIGATION OR
3
FEB 19 2003 16: 43 FR BANK CF AMER I CA
813 224 5528 TO 97275624037
P.05/11
PROCEDURE ARISING FROM OR BASED UPON THIS PROMISSORY NOTE, ANY
OTHER L.OAN AGREEMENT OR ANY LOAN DOCUMENT EVlDENCING, SECURING OR
/' RELATING TO THE OBLIGATIONS OR TO THE DEALINGS OR RELATIONSHIP
BETWEEN OR AMONG THE PARTIES THERETO:
(B) NEITHER THE BORROWER NOR THE LENDER WILL SEEK TO
CONSOLIDATE ANY SUCH ACTION IN WHICH A JURY TRIAL HAS BEEN WAIVED,
WITH ANY OTHER ACTION IN WHICH A JURY TRIAL HAS NOT BEEN OR CANNOT BE
WAIVED;
(e) THE PROVISIONS OF THIS PARAGRAPH HAVE BEEN FULLY
NEGOTIATED BY THE PARTIES HERETO AND THESE PROVISIONS SHALL BE
SUBJECT TO NO EXCEPTIONS;
(0) NEITHER THE BORROWER NOR THE LENDER HAS IN ANY WAY
AGREED WITH OR REPRESENTED TO ANY OTHER PARTY THAT THE PROVISIONS
OF THIS PARAGRAPH WILL NOT BE FULLY ENFORCED IN ALL INSTANCES; AND
(E) THIS PROVISION IS A MATERIAL INDUCEMENT FOR THE LENDER TO
ENTER INiO THIS TRANSACTION.
THE UNDERSIGNED ACKNOWLEDGE THAT THE LOAN EVIDENCED HEREBY
IS FOR COMMERCIAL PURPOSES ONLY AND NOT FOR PERSONAL FAMILY OR
HOUSEHOLD PURPOSE.
Florida Documentary stamps in the amount of S ~. ~ S7J ~~ave been paid
and the proper stamps affixed to the Mortgage. '
GREENWOOD APARTMENTS, LLC,
a Florida limited liability company
By: BANC OF AMERICA COMMUNITY
DEVELOPMENT CORPORATION; its
manager
By: ~m.l2.~~
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Clearwater City Commission
Agenda Coyer Memorandum
Work session Item ::: P f( \
Final Agenda Item;:; I -g
Meeting Date: 3/20/03
SUBJECT/RECOMMENDATION: Approve co-sponsorship and waiver of requested City fees and service
charges for FY 2003-2004 special events including six annual City events: and fifteen City co-
sponsored events; at an estimated gross cost of 5452,894 ($134,500 representing cash contributions and
5318,394 representing in-kind contributions) for the purposes of departmental budget submittals,
IBl and that the appropriate officials be authorized to execute same.
SUMMARY:
According to the City Code of Ordinances on special events there shall be an annual review of
City sponsored/co-sponsored events during the budget process. An agenda item approving co-
sponsorship and level of support for these events will be brought before the City Commission at the
beginning of the budget process each fiscal year. In the event additional money is requested
beyond what is included in the approved budget, City Commission approval will be needed before
said additional funds are dispersed.
The attached chart shows cash and in-kind contributions requested to be included in FY 2003/04
budget for City sponsored and co-sponsored special events. In addition, the 2002/2003 approved
spreadsheet is attached.
. The total cash contribution is $22,280 (19.9%) higher than was approved for FY 2002/2003.
This increase includes requests for $15,000 of one-time seed money for a new co-sponsored
event, the Sunsets FantaSea of Lights: 52,000 additional for the North Greenwood Mayfest
($4,500 total); S5,OOO additional for Clearwater Celebrates America fireworks ($35,000 total);
and $280 increase for the Fun-N'-Sun Festival of events. The total cash contribution also
contains $5,000 of CRA funding in direct support of the Downtown Farmers' Market.
. "In-kind contributions" increased by $19,587 (6.6%). "In-kind contributions" are included in
operating budgets under various departments. The largest increase is to the Sunsets Beach
Fest which increased from $11,577 to $31,219; the addition of a new City sponsored Labor Day
Concert series for $20,314; and the new co-sponsored event Sunset's FantaSea of Lights.
This Special Events Committee recommends approval of all events with the following concerns or
recommendations:
. Concerned about awarding $15,000 cash grant to the Sunsets FantaSea of Lights.
. Concerned about the increase of in-kind service costs to the Sunsets Beach Fest.
. Did not grant request to guarantee City will not use Coachman Park during Sunsets Beach Fest.
. Did not grant request to allow use of emergency bypass lane on Memorial Causeway for bus &
trolley service to the beach for Sunsets Beach Fest.
. Court Street banner location is no longer available for any banner use (Sunsets Beach Fest).
Reviewed by:
Legal
Budget
Purchasing
N/A
Info Srvc N/A
Public Works ~./A
DCM/ACM IJiL
Other N/A
Originating Dept: /
Kevin Dunbar \..p/
User Dept.
V/
Parks & Recreation
Department
Attachments
Costs
Total $452,894
. ,"" ,-...,./
\N/A
Current FY
Funding Source:
CIP
Risk Mgmt
N/A
OP $452,894
1. Chart of events
Vision
Submitted by:
City Manager
~M..
..........
-... .LA'
o None
In-kind services from
Various Operating Codes: $318,394
Cash from 1841-581000 codes: 5134,500
Rev. 2/96
o Printed on recycled paper
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Final Agenda Item #
Meeting Date:
PuJ L
I~
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Clearwater City Commission
Agenda Cover Memorandum
Work session Item #:
3/20/03
SUBJECT/RECOMMENDATION: Approve an Underground Pipeline RIW Utilization Agreement
with Florida Power Corporation, a Florida corporation, 3300 Exchange Place, lake Mary,
Florida, 32746, for the Drew and Union Streets Reclaimed Water Main project (01-0039-UT)
00 and that the appropriate officials be authorized to execute same.
SUMMARY:
. This project is a continuation of the development of an expanded reclaimed water system in the City Of
Clearwater. The purpose of this Agreement is to allow a segment of the proposed reclaimed water
transmission pipeline to traverse a 20T-wide Florida Power Corporation electric transmission line Right-of-
Way.
. There is no charge by Florida Power Corporation for this use.
. The reclaimed water transmission pipeline will cross the Florida Power Corporation Right-of-Way in an
existing 50 '-wide City Of Clearwater access easement (O.R. 2510, Page 114).
. A copy of the Agreement is available for review in the Official Records & Legislative Services office.
Legal
Budget
CiJ~.
-:") ..,
.~ ~ .,....--'.
N/A
Info Srvc
Public Works
,1\
Originating Dept: 41\. (})
Public Works / J _ L
Administration (Tom Fears)
N/A
$' User Oept.: Public
- Utilities(Andy Neff)
ktJ
IA Attachments
Costs: None
Reviewed by:
Total
None
Funding Source:
Purchasing
Risk Mgmt
N/A
OCM/ACM
Other
Current FY
Cl
OP
Othe
r
~
Submitted by: · 4
City Manager ~ ~t.r"C...,
~ None
Appropriation Code:
() Printed on recycled paper
Rev. 2/98
RETURN TO: ~. PuJ 2-
Progress Energy of Florida Y-o,l9
Real Estate Document Center (NP3A)
3300 Exchange Place
Lake Ma'1', FL 32746
CERTIFICA TE OF INSURANCE
TillS IS TO CERTIFY THAT TilE
INSlfRANC[ COl\lI'Ai'iY
of has issued policies of insurance, as describl'd
below and identified by a policy number, to the insured named below; and to certif)' that such policies are in full
force and effect at this time. It is agreed that none of the policies will be cancelled or changed so as to alfe.:t this
Certificate until (20) days after written notke of such cancellation or change has been delivered to the Progress
Energy Florida, Inc. (PEF).
I. Insured FP Encroachment #: 20022671
2. Address
3. Status of Insured Corporation 0 Partnership 0 Individual 0 Other 0
4. Location of Operations Insured - State of Florida 0 Limited to the following specific job location(s):
INSURANCE POLICIES IN FORCE
FORM OF COVERAGE POLICY NUMBER EXPIRA TION
5. Workmen's Compensation
6. Manufacturer's or Contractor's Liability
7. Contractual Liabilit" (Liabilitv Assumed bv Insured)
8. Automobile Liabilih'
Policv(ies) Include Coverae.e For: Yes No
a. Liability under the United States Longshoreman's and Harbor Workers' Compensation Act 0
0
b. Damage caused by blastin~, collapse, or structural injury, or damage to underground utilities. 0
0
c. Liability assumed in License Agreement in effect in connection ,,'ith the insured occupanc)' 0 0
and utilization of Progress Energy Florida, Inc. property.
d. All owned, hired, or non-owned automotive equipment used in connection with the 0 0
insured operations
LIMITS OF LIABILITY
FORM OF COVERAGE
BODILY INJURY PROPERTY DAMAG E
9. WORKMAN'S
COMPENSA TION
10. LlAIJILlTY ASSUMED BY $ Each Person $ Each Occurrence
INSURED
II. $ Each Occurrence $ Aggregate
$ Each Person
12. L1AIJlLTY - AUTOMOBILE $ Each Occurrence
13. $ Each Occurrence
Date
Insurance Company
Issued at
Authorized Representath'e
City of Cll'an\ :1Il'1'
lIiJ,!gills-I>isstoll 115 h:\' IID-J:!
\:\lnhl'aSl-l'urlL'\\ 230 K\. \'l'-:,3
ETS ::21111:!:!Cl":' I
l'~DEIH ;HOlli\D PI PELI:" E
HI(;lIT.OF-\VA Y l'TILlZATION :\(;HFE;\lE:\T
TillS A(;REEi\IE~T, h~t\\'~l:n Fl.ORIDA PO\VI:I\ (,ORPURATIOi\. a j'lorida corporation.
with its principal onice located at DOO E\changl: Place. l.ake !\ Jary. Florida -,.27-l(,. ("FP") and Thl'
City of Clcarwater (APPLICANT). an incurpnrated i\lunicipalit~' . urganiZl'd and c\isting ul1lkr
la\\'s of" thl: State of" Florida. and duly authorized 10 lransact businl:ss in the Statl' of" Flllrida and
maintaining its principal onice Ii.)\' the conduct of" busin~ss in the State or \, hll'ida at hUl-,~.;\I~Tlll>
A-\'e;(~eH''WHtt!1~.y-;-:1.;.:A6 5520City lIall, 112 South ()~l'l'ola :\n..l'kal'\\:lll'r. 1,1, .n75h.
\\'ITNESSETII
"'IIEI~EAS, FP o\\'ns, operates and mainlains electric transmission linl's ill Florida l1n hoth
casements and f"ee o\\'ned properties held hy FP: and
\VIIEREAS, APPLICANT intends to cOllstruct. operate and maintain an tIIHlcq~rolllHI
2-t" f'e(,>lain J"l'c1aim watcr' pipclinc (hcrcin aftcr rdcn'cd to as "Pipclinl''') in Pindlas l \llll1t~.
Florida and lksires 10 construct. operate and maintain a portion or such pipelil1l: 1~ICilil1l's Ill(' a
single l1 2-t inch diameter pipeline on electric transmission line casements and ke o\\.l1l'd
propertics hcld by FP as mmc specifically deseribcd in E\hibit ":\": and
\VIIEREAS, the Pipeline includes. blll is not limited tn. linc piJll'. cathodic protl'ction
systcm. abovc ground items necessary 1i.1r l)lll:rating. maintaining and idcnlll) 11l~ tllc Illcatl\1I1 1I1 Illl'
Pipeline. pipeline markers and other appuI1enances ncccssary 1i.1r a single 2~" pipclinc IUl..tlCd III
the SE 1I-t of Section 7. Township 29 South. Range 16 East. being gcnerally located bct\\l"ell I:P
Structure numbers HI)-32 and 111)-33: and
\\'HEREAS, FP is willing to permit. to the cxtent that it may do so Ia\\ rully. APPLl< .A;\T
to construct. operate. inspect. maintain. repair, remo\'c and replace the Pipl:lim: in the mea
described in attached Exhibit "A" (The "Pipeline Utilization Area"):
NO\\', THEREFORE, in consideration of the mutual covenants. terms and conditions
hcrein contained, FP and A....LlCANT d() hereby agrce as Il)llows:
), PERMISSION TO USI~ RIGHT OF WAY. FP. to the extent that it may do so Iawrully.
hereby grants to A....LlCANT permission to access. construct. opL'rate. inspect. maintain.
repair. remove, and replace the Pipeline Utilization Area shown on the attached Exhibit ;\. FP
will have the right to review for compatibility with FP's usc of its properties AP..LlCANT's
proposed use of the Pipeline Utilization Area or other adjacl'nt FP properties amI approve an)'
and all pm1s. installations or facilities of the Pipeline located on FP property including the
Pipeline Utilization Area prior to and after the installation of" the Pipeline. whieh appro\'al shall
not be unreasonably withheld.
I'a~l' I Ill' q
Th~ p~n11lSSllln to us~ thL' PipL'linL' l.tili/alion ,\r~:l iIlL'lll,iL'S p~rl11issl\ In tll USL' :ldj:\(l'l1t
portit)ns n!' thL' FP easL'melll alld Ice prppertiL's idemitiL'd hy FP :IS tL'l11pl1r:Il';. \\l)l'k~'):I(L' ,lIld
!'or ingr~ss and L'gress tll till' Pip~lin~ l !tili/:lti\)l1 :\rl':1 ,I> IlL'CeSS:ll';. l~ll' Cllll>tl'lI-.:illll.
maimL'nalKe. repair and replacement or thL' PipelinL' durin!,!. thL' lL'nll of this :\!21\'L'mL'nl. IlhL'
"..\ppnnnl Temporary \\'llrkspace"), In thL' e\'L'nt that APPU( 'A:'-\'I'\ LI(ilitiL's intL'l'tlTL' \\1111
FP's presellt or !'uturL' use o!' the Pipeline l'tili/atilln :\r~a :\PPl.IC,\;\T a~!L'L'S hI rL.lll(;lll' II~
l~lCilities within the Pipeline t.:tilization :\rL'a at it:-; soIL' enst :lIld eX\1L'l1SL', n' a~rl'L'S hl
coordinate the timing o!' such relocation of APPI.ICANT's t":l(ilities s\) sud) rL'lpe:lliun \\ ill
not unreasonahly intL'rtl.'re with :\PPUc.\\T's op~r:ltipn of it~; bL'ilities,
In exchange for this permission. :\PPI.ICA:'oiT :lgrL'L'S to slril.tl> ~:ulllpl;. \\ IIh allthL' lL'l'll1:-' illld
conditiolls of this Agreeml.'nt and its attaL'hmel1IS (a;-; may bL' :l111L'lllkdl. which il1L'llIdL's Ihl'
Florida Power Corporation !'\oll-~1ctallic J>ipL'linL' (. 'nlhlL::llinn (iuidelillL's d:llL'd J)L'L'L'mhL'! I\).
2001. incorporated herein as F\IIIBIT "B" :lI1d "l'''.
APPLICANT agrel.'s to pust ckarly ,.isihlL' hal.:lrd nuliliL':llillll \\arnll1t! :-.it!l1s \\Itlllll till'
Pipeline Utilizatioll Area \\'hich stall' "FP transmission rights or way L'tllllaill high "I)lla!,!.L'
power lines. Extreme caution must he lls~d whell \\nrking in thL' righl or \\ay'"
APPLICANT acknowledges lhal the use l)!' the FP properties hl.'reill !!ranlL'd hy FP IS Ill1l1-
exclusivc. FP and others so authoriZL'd hy FP may lICCUPY. Ir:l\l'l'SL' or llthLT\\ISL' 1I1111/\.' .111\
ponion or the FP properties. including that portion designated herein as the Pipelil1e l'tili/.:tlillll
Arca. provided that FJ> and/or olhl'rs authorized by FP to util i/e SUL'h FJ> prnpertiL's \\.j II
comply with all applicable laws. rules and regulations and will11l1t unreasonahly interkre \\'ith
(APPLICANT's) occupation and utilization of the Pipeline l!tili/ation :\rea.
2. TERI\I AND CONSIDERATION. This Agreement \\'ill become e!'kctivc upon its
exccution by the parties. delivery of a fully executed copy to APPLICANT, and payment by
APPLICANT to FP of the sum of $ tn.OO and uther goml and \'almlhle consideration.
APPLICANT agrees to reimburse FP for all expL'nses associated with I ) lhe rclOl:alion or any
FP I~lcilitics necessitated by APPLICANT's utilization or the FP properties which arc the
suhject or this Agreement. and 2) all costs :Issociatec! with any FP sakty inspectors or cr~\\.s
FP deems reasonably necessary during the construction. olK'ration. or maintenance or the
Pipeline.
In further consideration of FP's permiSSion to use this Pipeline lltilization Area.
AI}PI.JCANT agrees to give prctcrential consideration to any pruposed FJ> use uf
APPLICANT's existing or future right or way where required by FJ> to rullill FP's o\\'n
service requirements. Any such permission by APPLICANT to FP \\'ill he granted undcr
substantially similar terms and conditions as arc provided herein or otherwisc as nHllually
agreed.
~. REQUIRED I}ERMITS, LICENSES OH, EASEi\IENTS. AI)PLlCANT acknowledges
that the FJ> transmission line casements and fee o\\'ned properties contain propcrly ur lands in
which persons other than FP may own or control an interest l)Wr \\'hich FP may not havc
1';I~l' ~ (II' \)
lawrul authnrily to p~rl11it th~ CnnSlrLh:lillll ;lI1d mainl~nalh.:l.' llrlhe J>i;',-'Iilll' ill:-111;11.t~ thl' I ic.:i:!,
llr such p~rSllllS arc clll1cerned, :\PPUC:\:"T \\ill Sl.'l.'tII'e and 111~li11lai11 k~~dly sunil.'Il.'lll
eas~l11enls.I1l.'rl11its. or licL'l1s~s rrnm allll\m~rs llrprnpeny upon whil.'h thL' PipdinL' l itili/atip11
:\n:a or :\ppn1\'ed Temporary ('llnstruclion :\rl.'a may he IUl:ated ;IS IlL'L'L'ssar~ tll Cllll~trUL'l.
operate. and mainlain the J>ipelil1l.', l ~pl))1 rL'asnnablc requl.'st by FP. APPUCA:"T will prll\ ilk
tn FP enpi~s nr an)' and all such L':lsemL'llts. PL'I'Il1its. III' lil.'l.'IlSl'S autlllll'llIl1!..'\PPI.1< '\ '\T....
use or the Pipeline l lliliz.ation :\rl.':I,
APPLICANT \\'ill comply \\ith all applicahk' ti:dl.Tal. Slate and local 1;1\\ s. rllk~ ~ll1d
n:gulations ",ith rcspect to the use or :111)' FP ll\\ Iled prllpenies, APPLICANT \\ ill SL'ClIIe ~llld
maintain all permits. licenses and'ur appro\'als rrom all federal. <all.' ;lI1d Illl',t! "11111:~'.
agencies necessary to the construction. operatioll alld l11aintl.'nanCl' l)t' the J>ipl'linl.'. I, P ;1t.~.rl'L";
to cooperate with APPLICANT in allY applicatinll prnCl:SS rl)r such 11L'cessar~ pL'nnll-;.
licenses and/or appn1\'als.
4. nAMAGE AND REPORTS. Each party will exercise all reason;lbk precautillns to a\llid
damage to the FP casements and fee o\\'lll:d propl:nies. the J>ipdil1l.' and the bcilities or I. P alld
or others located on the FJ> casements and ICe owned properties. ..\PPLlC:\~T ()(' FP. will
make an immediate report to other J>arty's nearest local oniCI: or thl: nCCUITl'nce or allY such
damage to FP's or APPLICANT's 1~lcilities. APPLICANT hereby agrees to reimhurse I-'P ror
all expenses inclllTed in making repairs to FP t~lcilitil:s or properties 1'01' any and all loss nn
account or any such damage arising out or or resulting li'om thc construction. operatiun.
inspection. maintenancl:, repair. remo\'al. and replacement or the Pipclinl:. except when caused
by the sole negligence or FP. its emploYl:es. agents. contractors. represl:ntatiws or nthl:r
persons engaged in FP's activities. FP hl:reby agrees to reimburse APPLICANT rnr all
expenses incurred in making repairs to APPLICANT's 1~lcilities nr prupcrlies ror any ;\Ild all
loss on account or any such damage arising out or or resulting li'om the construclion. opl:ratiul1.
inspcction, maintenance. repair. removal, and n:placcment or the FP l~lCilities located on the
FP owned propel1ies described by this Agreement, except when caused by the sole negligence
of APPLICANT, its employees. agents, contractors, representatives or other persons engagl:d
in APPLICANT's activities.
APPLICANT will assume the sole duty, responsibility and obligation to restore the entire
disturbed area within the FP casements and fee owned properties used by APPLICANT.
including FP's patrol roads and the berms existing on the FP Ice O\\'nl:d prupl:rties. tn a
condition reasonably as good as that which existed prior to APPLICANT's dislurhancl: or the
area. Nothing herein contained will be construcd to compel FP to maintain thl' FJ> right orway
except as nceded for its own service requirements.
5. INSPECTION. That FP shall have the right, at any time to insped the Pipdine I Jtilization
Area and APPLICANT's activities thereon. Providcd. howeyer. APPLICANT and ils
contractors exprcssly acknowledge and agree that any such inspection shall be solcly ror the
bene lit of FP. APllLICANT and its contractors expressly acknowledge and agree that FP
shall have no legal duty to any persons or entities to provide a safe placl' 1'01' APPLICANT tll
conduct its activities on the Pipcline Utilization Area or to provide a sale place III work or 1<,
provide any warnings of any kind, APPLICANT and its conlr;lCtors shall L'(lllliI1I1PII~"
inspect and review site conditions on the PipdinL' I Jtilizatilln 1\1\.'.1 and \\prk I'nln'dllrl.':-' hI
Page :I of ()
assurc thL' Pipclinc {:tili/atinn :\rc;1 is ;1 :,.It'L- placc tll \\llrk,
(l. Lli\IIT,\TIO;\,S OF LIABILITY. FP rCSL'r\'es tn ilsL'IL its SlIL'CL'ssors ;\11,1 ;Issigns, Ilk' riFI1!
to construct. maintain. rcnc\\' and npnatc its !;\cilitiL'S Il\'L'r. lindeI' and Upll!1 all propLTtiL'S Ill'
casemcnts held hy FP in such man!1cr as tll cnahk it III /lillill its OW!1 :-L'I'\ icL' rL'qllirL'l1ll'IlI"
1 1 O\\'C \'L' I'. I'V will accnmplish such acti\'itiL'S in a manner that \\ ill not intL'rkre \\ilh thL' sdk
opL'ratiollllr the Pipelinc. Similarly. APPLlC:\i\T \\illno( inlL'rll:n: with thL' s~de (Jper:ltilln nr
th\.' FP 1;lciliti\.'s. 0:\.'itl1L'r APPLlCAi\T nor FP \\ill hL' liable to thL' lllher Party Illr any
temporary illlL'rruption or sCI'\'ices ,\hidl may hL' c;llIsed by the prL'SL'llce. npL'ration.
maintenancl:. brl:akdown or altl:ratiolls of. or additions to. thl: linL's and Elcilitil:s or eithl:r I'P or
APPLICANT, FP and APPLICANT specilic;i1ly rL'k:lse any claims against the othL'r Parl~
lilr any \.'onsl:qucntial damages. which result li'om :\PPLIC:\~T's nr FP's use of the I,P kL'
owned pl'llp\.'rt ies or eascments,
7. INDEi\lNIFICATION AND INSllRAi\CE.
A. As tn any claims arising on the 1-'1' ll:e t)\\.ned properties or easements occasionL'd or causl:d
hy any third party damaging the Pipeline or any or APPLICANT's operations th\.'reon.
APPLICANT hereby t:xpressly and specilically assumes nil risks and agrees to indemnity
and hold FP harmless li'om and against HnY-ilIH.4-iiU claims. costs. expenses. damages.
actions and causes of action. including \vithnut-limilnlinn reasonahle atlllrne~ tL-L':-'.
resulting directly or indirectly. in \\'lwle or in part. Ii'om such third party's act or L'laim.
except when directly caused hy the sole negligence of FP. its L'll1ploYL'L'S. ;tt!L'I1IS,
contractors. representatives or other persons engaged in FP's activities Up-hHHHlnl-ltmil-nr
live mt.Jillin dollar~~ ($5.000.00<f:). APPLICANT agrees tn immediately repurt such
incidents to FP. As part of the abm'e indelllnity. APPLICANT \\ill further indL'lilnil~'.
protect and san~ harmless FP rrum and against rmy--nfltl-nU claims and demands I(Jr
damages to property. and injury or de~llh to persons. including payments made ulltkr allY
Worker's Compensation law or under an)' plan Ii)/' employee's disability or tleath benelits.
which may arise out of or be caused by third part)' ~Ictio/ls affecting thL' cnllstructinll.
maintenance. presence, use. removal or abandonment of the Pi pd illc ur hy IhL' prox i 111 i ty 0 r
the Pipeline to facilities or FP or or others using the FP propl.'rties. or caused by ;I\lY ;\\.'1 or
acts of APPLICANT or its agents on or in the vicinity or FP's bcilitiL's. and rur HllY-Hnd-illl
costs or expenses (including WtthHHt-timiIHtiH/1 reasonable attUrIll'Y'S 1l.'L'S) incllrred by I-'P
by reason or any such claim or demand. l:xcept whcn directly caused hy 11lL' sulL' I1L'[!Ji~l'lln'
or FP. its employees. agents. contractors. reprL'selllati\'L's llr tlther 11L'r~1111 L'll!,'.dl'l'd III I ""
activities HrHO the salHe-ri\'l:~ milliHlh~ai1F-{#::\-JmO~)O(H-ltmit.
13. Other than the above stated. indel11nilicatioll. APPLlCAl'iT and I:P. \\'ill L'adl he
responsible for their respective operatinlls on the FP propcrties alld \\ ill each illtklllnil\
and hold the other harmless li'olll sllch respecti\'e olK'ratiolls. eXL'L'I1t III tilt' L"IL'lll . ,r Ill,'
negligence attributable to either in a court or la\\ or as may he ;lgrL'L'd lIpOIl hl.t \\ ,','ll Illl:
Parties. In no event shall FP or APPLICANT he rL'spullsihk III liahk 11It dll\
consequential damages arising li'om the other's operations on the FP lmlled prupenies or
eascments.
C. APPLICANT will secure and maintain and \\ ill require ~dl (I( its L'OIHrdl'tors 1<1 ."t'l't1ll' ;lilt!
1'.\~l'.1 O(l)
maintain all insurance rL'qllil\:d hL'rein and in Exhibit "13" to this ,1~rL'L'lllL'lll in a 1'01'111 ,lnd
anlllllnt accl.'pt:lbk tl1 FP in FP's :'lIk di:'I.TL,tiol! il!suring againsl all risks t\l ,III j1L'rsllIls I'r
entities which may sustain property dam~\gl.' or persnnal injury as ,I rl.'slllt Ill' thl.' cOl1lhinl,d
acts and omissions or the APPLICANT. it:-; contractl)rs. Ilr FP ".hil.'h may bL' rL'!alL'd in any
way tll APPLICANT's tiSI..' \If thl.' l'ipL'lil1l.' \ Itililatil)l1 :\rL'a. I'P shall bl.' named as ;Ill
additiollal insurL'd Iln all such insunlnl'l' 1'ldiciL'S. :\PPI.IC:\l"T ~1I1d its L'l)l1lractllrs "ill
ha"e the insurance policies menti\\ned I.'lhh\rsed hy their insur,IlKL' L'~\rril..'r to pn l,ide hlallkl.t
contractual Cllyerage L'xpressly "ith rl..'spL'L'1 tll Ihe ahlln.'. tll hill linlits III and lill' 11lL'
liahilities insured under said PI llil..'ies. Priln to 1..'I1Il1Il1enL'in!,'. initial L'lIl1struction acti,.ilil'S
within the Pipelille Utilizatilln :\1'1.'41 APPLICANT ".ill rUl'llish 1:1' "ilh ~l l'llll!pkll'
cenilil'ate. ill duplicate. on the attached \ Illdilied Fllrl11 I)()X .tool (S I l'\'idenl'illg inSllWnL'l.'
cll\'erage urthe liahility assumed ahl1\'l.',
APPLICANT may satisl~' this rL'quirelllelll hy prm.iding to FP a ('l.'rliliL'atL' or SL'It'-
Insurance in a li.ll'lll and anlPUIH aL'ceptahlc 10 FP in FP's Sl1le disL'I'l,tillnllr lIther lill'l\1 Ill'
security l11utually a!,'.n..'ed tn hy :\PPLlC:\:\T and FP.
X. TEHi\IN:\TION. Ir APPLlCA~T materi:llly t~lils tll c,)mply with allY Ilr the prll\isillns or this
t\gn:el11l..'nt or dctlllllts in any or its l1hligations hereundl..'J'. and bils within sixty (Il(l) days after
written Iloticc rrol11 FP to COITl'ct such dL'f~lltltllr IH)n-colllpliancc. FP Illay at its Il!'tioll L'IlITL'cl
an)' such dL'fl:ctiw perrOrJ1HII1CC herl'under and in\'oicl.' APPLICANT 1'01' all L'XpL'nSl..'S incurred
hy FP in such correction. or terminatc Ihis ..\grL'ellll..'nl. In the evcnt that APPLICANT has
notified FP in writing that COlTectilln Ill' such dcj~\l1\t or non-compliance cannot reasonahly be
accomplished within such sixty (hO) day period. and :\PPLlCA~T lkmonstratL's to FP\
rcasonable satisraction thaI APPLICA~T is diligently cOll1piL'ting COITL'l.'tiOll or stich dL'f~lldt or
non-compliancc. FP may l..':-\tl..'nd sllch si:\t)' (ClU) day pcriod,
Upon tcrmination or this Agn:cmenl. and alter approval authnrilY tn abandon the Pipeline and
rdated I~\cilities has bl..'cn granted hy all regulatory agencies. APPLICANT. at
APPLICANT's soIL' expcnse. will Cl..'asl' lIse of and rl..'ml1W the Pipl..'line 1'1\'111 thl..' I:P
eaSl'l11ents and Il:e owncd properties in a Illannl'l' consistent with all applicahiL' lL'lkral. stalL'
and local laws and rl..'gulations. Concum~l1lly with said rL'n1ll\'al APPLICANT. al
APPLICANT's sole expense. will restore the aftectl..'d portion of thL' FP pn)pi..'r1il's 10 :1
condition reasonably idcntical to that which existed prior w APPLICANT's utilizalion orFP's
propl..'rties. I I' APPLICANT 1~lils to rcmo\'l.' the Pipdine and.:nr rl..'storL' FP's propl.'rtil's. thL'n
F1> will ha\'e the right to remove all or portions of such Pipdine and/or rl.'SIOrL' the I:P Right-ot-
Way at APPLICANT's Cxpl..'nsc and without any liability for such rcmn\'al ur rL'storatinn, 111
thl..' c\'cnt that FP terminates this Agrl.'l..'ll1cnt undcr this Sectil)J]. APPLICANT will not hl..'
cntitled to any rdi.lI1d 01' an)' amounts paid or due to FP by AI)PLICANT pursuant to this
i\greeml..'nt.
9, NON-\VAIVER OF TEW\IS. Failure to enforce or insist upon compliancc with any ur the
terms or cOIHJitions or this f\grecl11cnt shall not constitute a general wai\'er or n:lint]uishl1H..'nt
or any stich terms or conditions. blllthe same will hl..' and remain at alltiml..'s in li.lIll'i.m:c and
efll:ct.
10, OTIIER PERMITEES. Nothing hl..'rl..'.in will hL' cPllstrued to alkct ill ,1I1Y' 1l1i1l1l1et' an)' ri!!hts
p;\~'.\.' ~ \)1' q
or pri\'ikgcs prcviously cnnlL'ITed by Fl>. hy cllntract llJ' otlll'r\\isL'. to (\thL'rs to II:',' till' 1,'\1
ll\\'Ileo prnperties descril1L'd hy this :\grL"'l11elll. alld FP will ha\'e thL' ri~ht tll COll\iIlUL' alld
extend sllch ri~hts and privileges, Upon request hy APPLICANT, FI' \vill pn)\'ide cl)pies llf
all sue h contracts alld arrangements, ThL' pri vi leges herL'i n granted wi II at all t il11es hl' su hiL'L't
to such existin~ contracts and arran~ements. includin~ any rl'l1L'\\als Ill' L'\k'l1siIIIlS 111"1",'\1\ lllv
privileges herein granted will be Iwn-exclusin:. and FP shall ha\.\.' thL' right ill ih Silk
discretion to grant privileges ot' any sort to any perSlln, linn or corpuration. pl'll\'ided sUL'11 ~rant
will not unreasonably intcrll:re with :\PPLlC:\;\,T's utilization ot' the J:P propL'I'til's llr
APPLICANT's sale operation and maintenance ot'the PipL'line under this :\grecl11ent.
11. ASSIGNABILITY. APPLICANT will not assign. transler or sublet the privilq!l's hL'rl'h)
granted \\'ithout the prior consent in writing li'om Fl>. which consent willnll\ be 1IIl1'L'aslln;lbl)
withheld, Transfer ol"this Agreement to an)' APPLICANT aniliate, including an)' partnership
in which APPLICANT or its parent company has a majority interest. with the linancial and
legal ability to satist'y the terms and Cllnditions Ill" this l\grL'L'l11l'nl will nllt hL' de,'l11l'd :111
assignment hereundcr. Any APPLICANT aniliatL' or partnership recei\.ing such a transtl:r Ill'
rights must m:cept all terms and conditions 1)1' the :\grel'\l1elll and nlltil\ I:P ot' such tr;\Ilsll-r
and acceptance in writing,
12. SllCCESSORS AND ASSIGNS. Sub,iL'ct tn thL' provisilln or Sl'l'lil III I () I1lTl'I" Ill,:
Agreemcnt wi II ex tend to and hi nd the successors and assi glls II I' t hl' pit rt i l'S I1L'rL't o.
13. COVEH.NING LA \V. This Agrecment and each or its pJ'll\'isiol1s shall he gll\'L'l'I1l'd h\' ami
construed in accordancl: with the laws ot'the Statl: or Florida,
14. SEVERABILITY. Thc provisions or this Agreement are intended to be severable, and the
i n\'al idi ty or unen Ii:H"ccabil ity 0 f any pro\'ision wi II in no manner a fIect the \'al id i ty or
cnforceability or any othcr pro\'ision.
] 5. COLJNTEI~PA({'rS. This Agrecmcnt may be executed in any number ot' COUlllnparts. each or
which will be dccmcd an original, but all nt' which together shall constitutl' hut nnl.' :tnd the
samc Agreement.
]6. ACKNO\VLEDGMENT OF ENClJi\IHRANCE. lJses alll)\vcd herein constitute all
cncumbrance 011 FP's casements and fec owned properties. and the stalL'd considewtioll
compensates for that cncllmbrance. as wcll as for additional henelits realized by APPLICANT
in occupying said properties.
Pag.e 6 of (I
17. NOTICES. :\n)' noticl: or tkmand n:quirl:d llmh:r this 1\g.n:l:l11l:nt or by law, will be in writing.
and will be del:l11cd to have been ddivl:red upon hand ddivl:ry or livc (5) days Ii.)llo\\'ing thl:
mailing of such notice by Certilied i\'!ail Rdurn Reccipt Rcquested. and addressl:d to the
following:
FP:
Florida Power Corporation
Attention: Encroachment Agent
.t 121 St. Lawrence Dr. 7S 13
New Port Richey, FL. 3.t653
APPLICANT:
City of Clearwater
1O() S. Myrtll' A \'c.
Clearwater, FL. 33756-552()
IN \VITNESS \VI-IEREOF, the parties herl:to have caused these prl:sl:nts to be cxecutl:d,
by their respective oflicers thereunto duly authorized on the datl:s indicated bdmv:
FLORII)A PO\VER CORPORATION
ATTEST:
By:
\Vitncss
By:
Sarah S. Rogers
By:
\Vitncss
Title: Vice Presidellt, Transmissioll '-~
RTO I>e\'clo)ll11ent
Hatcd this
day of
, 2()()2.
ATTEST:
By:
\\'itncss
By:
By:
\Vitncss
Title:
Datcd this
day of
, 2002.
Page 7 nf9
STATE OF FU>I{II)!\
)
)ss.
)
COUNTY OF SFM INOI.I':
The !l)regoing illslrlllll\.'nl \\'as m:knowlcdged bdl)J'(~ 111C this da> ,II
....' 2(J()2. by Sarah S. Rogers as Vice Prcsident o/' FI.OI{II );\
POWER (,OI{P( mATI( )N, a Florida private corporation on behal/' o/' the corporation. Shl'
personally appeared hellll'l.~ IIlI.: at the time o/'notarization, and is personally known to 111e.
Notary Public
tvl)' Commission Expirl.:s:.__
STATE OF FLORID^
)
)ss.
)
COUNTY OF
Thc foregoing instnll1H:nt was :Il:kllll\\'ledged bcl(m~ mc this day of
2002, by ... .__. ..__._. ho'_.____ as of
, a_~_____. Corporation, organized and
existing under thc laws of (Ill' Slille or . d ._. _...___ , on behalf of the Corporation. He/She
personally appeared hcIlll'l: 1111.: ill thc tillll' ol'l1otilrization, and is personally known to me.
Notary Public
Notary Commission Expires
f'a!!l' X or!)
Signature page for City of Clearwater for
Underground Pipeline Right-of-Way Utilization Agreement
ETS #20022671
Countersigned:
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
¢� ; ,;:�- ,.r � � f
�. ' � %�-.
a .R �
Assistant City Attorney
CITY OF CLEARWATER, FLORIDA
:
William B. Horne II
City Manager
Attest:
Cynthia E. Goudeau
City Clerk
EXHIBIT "A"
TO THAT CERTAIN UNDERGROUND PIPELINE
RIGHT-OF-\VAYUTILIZATION AGREEMENT
BETWEEN
FLORIDA POWER CORPORATION
AND
APPLICANT
DATED
, 2002
See drawings Attached,
attached hereto and by this reference made a part hereof.
Page 9 of9
,i , ,,, z i , ' . _
i ; a �� � � 24" (D.I.) HOftIZONTAL 45' BEND 24� (HDP�E) RCW `�
„�,.o i` I' , 1:, ' r, STA. 41+21 CONSIRUCTION _ ; -- -
,, I�; �, �,r BREAK, BcGIN CONST'nUCTION " -2¢^ (D.I.) HORIZONTAL 43+00 ; 73
�-
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.c�"-1 � � � ( ��I: t Va� � � � �BY OTH RS) -------------- -=-�..a.==�...-�.., - -- - . _. _,_ ,_..
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I . , .,J., . -. : : CAUTIO�N!
� T O; r II! � j � t ,� Q4" (HDPE) � RCW : - ns D FLORIDA PO�R BARTOW TO AN
�� I'. �: i i ��• m "�'''�' li . iNERMAL INSULAIED OIL TRANSPORT UNE.
�o I � ` � , , ,,,se' ao , ; � . ; i�. (BY 07HERS) .. , . 2oY ROW � ` \ ' • . _ ' J
, - �:! CONTACT CARNEY CAMERON (727) 827-62
� � a '.; FLORIDA PO�R CORPORA110N � ��? �, YV01`1NE PONCE (727) 826-4266 FORTY-"cl
� , ��� t� P�I�EL � COUN7Y �� �f ,� � �, �.t'. HOURS PRIOR TO CONSiRUCTiON. EOUIPMEP
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i� I � �1T� Z�F (D.'I.) ROTA7ED,.4�5' BEND BY O'fHERS (iYP�j �: 1�, � i� (70) FEET OF 011 PIPEUNE CENIERLWE.
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EXHIBIT A
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iWJ
Clearwater, Cit~. of
Higgins-Disstoll (Double Circuit) 115 KV HD-32
ETS #20ll2267I
EXHIBIT "U"
~.EEC!.E!C REQU!REMENT~
!()f
Installation of Reclaim Water Main
1. That other than LICENSOR's facilities, no overhead wires. poles light standards. dumpsters.
signs, trees, buildings, structures or obstacles shall be located. constructed or installed within the
License Area without written approval by LICENSOR.
") This area contains high voltage power lines. Extreme caution must be used when working within the
License Area. ( RESTRICED TO LOW PROFILE VECHILES. NO I300rvl TYPE)
3. Florida Power Corporation's fce simple owned right of way shall not he used to satisfy wetland
mitigation requirements.
4. That LICENSEE is responsible for performing an endangered/threatened species study prior to
alteration of terrain.
5. That LICENSEE shall plant no landscaping within FP's fee simple owned right-ot:way.
6. That pole protection be provided for Structure No. HD-32 because the utilization is located
within twenty-five feet (25') of this structure. LICENSEE shall provide and install tratTic barriers
as specified by LICENSOR's field representati
7. That all excavations for LICENSEE's utilization shall be a minimum of fifty feet (50') from the
nearest edge of FP's transmission structure and a minimum of thirty feet (30') from guying.
8. That any sprinkling system which may be installed by LICENSEE within the License Area shall
spray no closer that twenty-five feet (25') from the nearest edge of LICENSOR's structures or
guying and to a maximum height 0 f ten feet (10').
9. That any and all piping and/or culverts (cables) installed by LICENSEE within the License Area
shall have suflicient earth cover to prevent breakage due to the operation of LICENSOR's
vehicles and heavy equipment within the right-of-way.
) (J. That no below ground grade drainage or facilities be installed by LICENSEE within the License
Area without LICENSOR's review and written approval.
11. That LICENSEE shall not install cathodic protective devices without first notifying LICENSOR's
Material Technology Engineer, (i.e., Alvan L. Hite, or his designated alternate. telephone
904/795-4811. Ext. 253, Crystal River).
P:1II(' 1 of ')
1:2. That UCENSFE agrcc5 to turnish [lnJ il:~.I<~J] p~nn'::l1t:nt lIlar~l.'rs showing the lo~atinn ,")f Thr.:
lmderg/'0cmd fac.ilities within the Lkenic Are:.i Said markers shall be LICE!'';SEE'~ respoll"ibiljt~
at all times.
13. Thai LlCE!\ISEE agrees that no rdllcling op~rati(lns take place: within tht: right-ct:\\u:'.
14. That n,l parking or storage shall o....I.'ur within 30 f~et (th!liy') ofFP's 'itructurc::s.
J 5. ThaI all parked vchicles within the License An~a sh3.I! be motor vehicles of an operative and
transient nature; mobile homes, office trailers or clilTkr:5 of cxplosiyc materials are pwhibill:d.
\ 6. That UCEl\:SEE shall no tit). LICENSOR's rcpresl:ntative of Transmission Underground (i.e..
Paul T. White or his designawd alternate, telephone 727/893-9240, Sf. Petersburg) at least forty-
eight (48) hours prior to LICENSEE's pcrlorming any excavation within the License Area in
order that LICENSOR may aITIU1ge for an authorizt:d representative to he on site to assist in
establishillg the existing locatk,n oi LICF~SOR's llndergroUliJ cnbJe(s) and w observe ~li
excavation activities in proximity to said cablc(s) v,'ithin the License Area,
17. That LICENSOR shall make spo.:cial note of FP':; Hot Oil Pipeline CoIlo,~ation Guid~lincs
attached hereto as Exhibit "C", and by this reference. mcorporated herein and made a part
hereof: and GRANTEE shall .:omrly funy with said Guidewles.
18. That LICENSEE shall notify LICENSOR's r{'rrcsent3ti\'~ for l'nderground Fuel au Pipeline
(i.e., Bob Case or his d~$ignated alternate, tdephone 352i424-0561) at least forty-cig~t (48)
hours prior to LICENSEE's performing any excavation within LICENSOR's right-of-way
easement strip Ul order that LICEl':SOR may arrange tor an authorized representative tc ~ on
site to assist in establishing the existing location of LICENSOR's underground fuel oil pipeline
and to observe all excavation acti";lies in prGxirnity to said pipeline within LICENSOR's right-of-
way.
APPROVED BY
TRANSMISSION LINE ENGINEER1NG
Signature: ;:~7.V'1-kDA. -
Name: ___.~3h-'..~__.~-:~~"~!S-___.u__.
[late: __..-_..~?~.l_____
EXHIBIT 448"
P:hYP , "f"
The Cit~. of Clearwater
Higgins-I>isston 115 KV H032
Northeast- Curlew 230 KV NC-53
ETS #20022671
EXHIBIT "C"
GUIDELINES FOR CONSTRUCTION CROSSING OF THE BfA HOT OIL
PIPELINE
The Progress Energy Florida, [nc.-BartoK' to Ane/ote Thermal insulated oil transport
line has been installed and is operated in compliance with Title 49-Part 195 Federal
DOT Transportation of Liqllids by pipeline. The line is 14" in diameter coated mId
insulated for a total outside diameter of 1 7. 5".
1. Buried Structures - Crossing Situations
The minimum clearances required for crossing situations of the BI A oil line and proposed other
lines or structures follows:
a. Maintain 12 inches of clearance between the oil line and other pipes or structures being
buried and crossing the line.
b. When 12 inches of clearance is not practical~ provisions can be negotiated with Progress
Energy Florida, Inc. for a substitution of the soil barrier with an approved barrier.
c. Contact Luis Gonzalez, (7:'.7) 'i':,'27.6~; k'. (48) hours prior to construction. A representative
of PEF must be present during any excavation, drilling, boring etc. and to inspect any
crossings or installations that are made.
2. Buried Structures - Paralleling Structures
There are two standards of acceptability for paralleling situations:
a. Progress Energy Florida., Inc. R.O.W.. casements and other controlled areas.
l. All paralleling of buried structures and other pipes to the BfA oil line must maintain a
minimum ofthrec (3) feet surface to surface clearance.
b. All paralleling situations outside the control of the Progress Energy Florida, Inc. should
request the minimum three (3) feet surface to surfilcc clearance.
3. Minimum Soil Cover Over BfA Oil Line
The minimum soil cover requirements at any location along this Bartow to Anclote oil pipe line
has been established to be 48 inches, as referenced from top of the pipe to ground level, road bed,
river bottom, drain ditch bottom, etc. Any variance in this minimum protective soil cover must be
ncgot iated with and approved by the Progress Energy Florida. 1 nc..
Pno~ 1 of?
4. Roadwavs
Roadways of the oil pipeline must be cased and wnted from R.O. W. line to R.O. W. line.
Driveways which can be closed to allo\\' Il.)r maintenance on the pipeline will not normally be
required to provide casing, but will be required to comply with item 3 above.
Note: Actual casing requirements will be determined by conditions at location of the crossing.
5. Building. Structures. Retention Ponds. Wells. Fences
a. All structures. building retention ponds or wells. must maintain a minimum of fifteen (15)
feet from B/A oil pipeline centerline. If existing foundation, retention ponds or wells are
closer than fifteen (15) feet, designate them as existing and submit information to PEF on
design drawings. For retention ponds. the fifteen- (15) foot requirement applies from the top
or bank to centerline of pipe.
b. Fencing should be constructed in a way that poles straddle either side of line. The fence
shall be grounded. Grounding rods shall be 15 feet away fTOm the B/ A oil pipeline.
6. Construction Equipment
Equipment or material used in construction activities must not be parked or stored within ten
(10) feet of the B/A oil pipeline centerline.
I>:H'" ? nr?
ITEM # 10
'8~~W~ i
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Clearwater City Commission
Agenda Co\'er Memorandum
Worksession Item #: Co rz L 5 I
")0
Final Agenda Item # ..7\
Meeting Date: 3-20-03
SUBJECT/RECOMMENDA liON:
Appoint Commission member to serve on the Pension Advisory Committee for the term 4/5/03-
4/4/05.
o and that the appropriate officials be authorized to execute same.
SUMMARY:
The Pension Plan calls for 3 City Commissioners to serve on the Pension Advisory Committee
(PAC).
Commissioners Hoyt Hamilton and Frank Hibbard were appointed to terms expiring 4/4/04.
Commissioner Whitney Gray's term expires 4/4/03. The Commission member appointed to fill this
vacancy will serve a two year term from 4/5/03 to 4/4/05.
The PAC meets on the 2nd Thursday of each month at 9:00 a.m. The next meeting is 4/10/03.
N/A
N/A
N/A
N/A
Info Srvc
Public Works
DCM/ACM
Other
N/A ~
",~
(f/(')
(tlAv
Originating Cept.: ~
Off Ree & Legis Srv~
User Dept.:
Costs
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt
Total
Current FY
Funding Source:
CI
op
Other
Attachments
Submitted by: RiIP JJ.
elt M.............- -
y anager .-p---
o Printed on recycled paper
, None
AODroDrlatlon Code:
"
First Quarter Budget Review
Fiscal 2002-03
City Manager's Transmittal
~\
Memorandum
FROM:
Mayor and City Commission
Bill Home, City Manager Y-
TO:
COPIES:
Garry Brumback, Assistant City Manager
Ralph Stone, Assistant City Manager
Department Directors
SUBJECT:
First Quarter Budget Review - Amended City Manager's Annual Budget Report
DATE:
March 7, 2003
Attached is the First Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on three months of activity (October, 2002 through December, 2002) in this fiscal year.
The report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund expenditure amendments reflect a net increase of $1,692,860 at first quarter. The
majority of this increase is due to one-time allocations of retained earnings in the amount of $1,132,000 to
provide advance funding for the Clearwater Library Foundation funds for construction and $450,000
allocated to the Harborview Fund, which was approved by the City Commission in February 2003. Other
smaller increases include the funding of the neighborhood grants and service coordinator position totaling
$67,900 in Development Services and an increase of $20,870 in the final tax increment payment to the eRA
based upon final taxable values. These increases are easily offset by funds returned to the General Fund
from closed capital projects. An additional increase of $22,000 in Economic Development for temporary
services is offset by a like increase in Community Development Block Grant revenue reimbursing the
General Fund for this cost.
General Fund Reserves - In order to ensure adequate reserves, the City Commission's policy reflect that
General Fund unappropriated retained earnings of 8.5% of the City's budgeted General Fund expenditures
must be maintained as a reserve to guard against future emergencies. With the closing of the year-end 2002
books, and the allocation of reserves noted above, estimated General Fund reserves at first quarter are
approximately $10.6 million, or 11.50/0 of the current year's General Fund budget, exceeding our
reserve policy by just over $2.7 million.
The only significant amendments to other City Operating Funds are as follows:
..
First Quarter Budget Re\;ew
Fiscal 2002-03
City Manager's Transmittal
Gas Fund
First quarter amendments to the Gas Fund recognize an increase of $ 192, 110 in budgeted expenditures,
which is basically due to the increased cost of fuel and contractor costs. This amendment is easily offset
by increases in anticipated revenues from sales and interest earnings of over $314,000.
Harbon'iew Fund
First Quarter revenue amendments reflect the receipt of $450,000 of retained earnings from the General
Fund to correct the deficit in the current asset balance approved by the City Commission on February 5,
2003.
Central Insurance Fund
The only significant amendment to the Central Insurance Fund at first quarter recognizes the allocation of
$500,000 of retained earnings from the Central Insurance Fund for property, casualty and liability insurance
premiums. The Commission approved this amendment in September 2002 with the Commission's approval
for the purchase of property, casualty and liability insurance contract for the fiscal year 2002/03.
Capital Improvement Fund
The amendments to the Capital Improvement Fund total a net increase of $1,462,907. The most significant
increases includes the transfer of $1,132,000 of General Fund retained earnings to the Main Library
construction project to support the final construction contract phase and an increase of $605,000 to the
Community Sports Complex project based upon final budget figures presented to the Commission in
January. The budget amendments include more than $276,000 that is being returned to the General Fund
with the completion or closing of projects, including the $141,100 of funds appropriated for the demolition
of the Cabana Club last year, which is no longer necessary.
The City Commission has previously approved almost all of the capital improvement project budget
increases. These amendments are outlined on page 22 of this report.
Special Pro2ram Fund
The amendments to the Special Program Fund total a net increase of $886,867. Of this amount, almost
$393,000 is directly related to revenues received from Special Events during the first part of the year and
over $300,000 represents revenues for Public Safety projects including almost $110,000 in court proceeds
from contraband forfeitures and more than $140,000 in grants for DUI enforcement and Operation Apoyo
Hispanic and other public safety programs.
Detailed amendments are outlined on starting on page 38 of the report.
If you have any further questions, or would like additional detail, I would be pleased to discuss this quarterly
review and my recommended amendments with you.
CITY OF CLEARWATER
FIRST QUARTER SUMMARY
2002103
FY 02103 First First First
Adopted Quarter Quarter Quarter Amended
Description Budget Projected Actual Variance % Adjustment Budget
General Fund:
Revenues 93,236,590 35,937,933 31,176,761 -4,761,172 -13% 1,692,860 94,929,450
Expenditures 93,236,590 26,726,348 25,440,611 1,285,737 5% 1,692,860 94,929,450
Utility Funds:
Water & Sewer Fund
Revenues 46,228,000 11,166,851 9,453,867 -1,712,984 -15% 0 46,228,000
Expenditures 44,452,990 11,919.327 10.303,912 1,615,415 14% 0 44.452,990
Stormwater Fund
Revenues 9,538,080 2,184,162 2,067,153 -117,009 -5% 30,310 9,568,390
Expenditures 9,538,080 4,336,908 4,258,538 78,370 2% 30,310 9,568,390
Gas Fund
Revenues 29,274.990 6.869.025 6.663,4 71 -205,554 -3% 314,240 29,589,230
Expenditures 28,393,600 8,965,433 7,964,115 1,001,318 11% 192,110 28,585,710
Solid Waste Fund
Revenues 16.175,100 4,043,700 4,096,925 53,225 1% 29,000 16,204,100
Expenditures 15,724,910 4,186,309 4,085,558 100,751 2% 30,490 15,755,400
Recvclina Fund
Revenues 2,356,000 587,962 668,991 81,029 14% 56,300 2,412,300
Expenditures 2,344,840 764,125 764.462 -337 0% 58,200 2,403,040
Enterorise Funds:
Marine & Aviation Fund
Revenues 3,201,400 689,850 725,985 36,135 5% 8,530 3,209,930
Expenditures 3,181,860 924,316 876,587 47,729 5% 7,790 3,189,650
Parkina Fund
Revenues 4.351,920 618,179 665,875 47,696 8% -21,360 4,330,560
Expenditures 3,363,700 1,184,880 1,038,925 145,955 12% -38,330 3,325,370
Harborview Center
Revenues 2,276,280 700,362 644,201 -56,161 -8% 450,000 2,726,280
Expenditures 2,276,280 610,329 656,148 -45,819 -8% 0 2,276,280
Internal Service Funds:
General Services Fund
Revenues 3,264,090 753,524 737,173 -16,351 -2% -23,500 3,240,590
Expenditures 3,239,680 1,017,568 923,224 94,344 9% -23,500 3,216,180
Administrative Services
Revenues 8,332,980 2,083,250 2,017,291 -65,959 -3% 0 8,332,980
Expenditures 8,332,980 2,169,426 1,787,537 381,889 18% 0 8,332,980
Garaae Fund
Revenues 8,957,230 2,134,932 2,169,443 34,511 2% 0 8,957,230
Expenditures 8,957,230 2,166,309 2,116,253 50,056 2% 0 8,957,230
Central Insurance Fund
Revenues 15,779,190 3,515,408 4,087,120 571,712 16% 561,320 16,340,510
Expenditures 14,076,920 3.126.817 3,446,844 -320,027 -10% 500,000 14,576,920
FIRST QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2002-03 REPORT
PAGE #
General Fund Operating Budget.. ................... ............... ...... ................. ...... ..................... .............................................. 3
Utility Fund Operating Budget .................................................................................................................................... 11
Other Enterprise Funds Operating Budgets ................................................................................................................ 16
Intelllal Service Funds Operating Budgets .................................................................................................................. 18
Capitallrrtprovement Program Budget........................................ ........................................................ ....... ........ ......... 22
Spec ia1 Program Fund Budget............................................................................ ....................................... ....... ........... 38
Special Development Funds......................................................................................................................................... 49
Adn1inistrative Change Orders............................................................................................................. ........... ............. 52
Ordinances............................................................................................................................. .......................... ............. 55
First Quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that projects identified in the
report are not simply time percentages applied to annual budgets but rather department director's judgment of
month-ta-month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents three months, October 1, 2002 through December 31,
2002. The adjustments, however, represent all data available at the time of the report, including action taken by the City
Conunission after December 31, 2002.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget
The budget as adopted by the City Commission on September 19, 2002.
Third Quarter Projections
Monthly budgets submitted by departments are based on prior year experience and
unique circumstances.
Third Quarter Actual
Self-explanatory.
Variance
Difference between First Quarter projected and First Quarter actual.
Variance %
% of variance to First Quarter projection.
Adjustments
Adjustments which have been approved by the City Conunission, made at the
Manager's discretion, and/or adjustments proposed based on First Quarter review.
Amended Budget
Adding the Original Budget and Adjustments.
Amended Budget %
Percentage change of amended budget to original budget.
1
Capital Improvement Projects
The amended 2002103 Capital Improvement Projects budget report is submitted for the City COnmUssion review. This
review provides the opportunity to analyze the status of all active projects and present fonnal amendments to the project
budget.
The Capital Improvement and Special Program funds infonnation is presented as follows:
Definitions:
Budget
The budget as of October I, 2002, which includes budgets from prior years which
have not been completed.
Amendment
Amendments which have been approved by the City COnmUssion, made at the
Manager's discretion, and/or adjusbnents proposed as a result of the First Quarter
review.
Revised Budget
Adding colunms one and two.
Expenditure
Self-explanatory.
Encwnbrance
Outstanding contract or purchase order cOnmUbnent.
Available Balance
Difference between revised budget and expenditure plus encumbrance.
Status
C - project is completed
Amend Ref
Reference nwnber for description of amendment.
2
Property Taxes
Telecommunlcatlonsl
Sales Tax
Franchl.e Fee.
Utllltv Taxe.
L1cen.e. & Permits
Fine.. Forfeiture. &
Penaltle.
Interaovernmental
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2002103
Increasel
(Decrease)
Description
No Amendment. Property taxes are approximately as
estimated at first quarter. The negative 19% variance is
basically a timing difference in collections. As of the end of
January. 83.8% of budgeted revenues had been collected.
At the same time in 2002, 83.4% of the year's total revenues
had been collected.
No Amendment.
At first quarter, Sales Tax collections are approximately
$41,800 or 4%, below budgeted estimates, but are $60,500
more than last year's actual collections for the same period.
No amendments are recommended at this time until further
collection statistics are available.
At first quarter, Telecommunications Tax collections are
approximately $108,700 or 8% below budgeted estimates.
No amendments are recommended at first quarter until
further collection statistics are available, since this is a new
tax with an inconsistent month to month collections record.
No Amendment. Franchise fees are approximately as
budgeted at first quarter.
No Amendment. Utility taxes are approximately as budgeted
at first quarter.
The13% positive variance is due to increased Occupational
license and Building Permit revenues. No amendments are
recommended until further collection statistics are available.
No amendments are recommended until further collection
statistics are available.
22,000
The budget amendment reflects an increase in Community
Development Block Grant funding to fund the increase in
administrative costs ouUlned under Economic Development.
The $77,852, or 8% negative variance in county revenues is
entirely due to Fire Tax collections.
3
Charaes for Service
Use & Sale of Cltv
Property
Miscellaneous
Interfd
CharaeslTransfers
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2002103
Increase/
(Decrease)
Description
No Amendment. The 39% negative variance is primarily due
to timing differences between estimated budget and actual
receipts. Also, a two week closure of Pier 60 resulted in
lower than normal first quarter receipts. No amendments are
recommended until further collection statistics are available.
No Amendment. The 23% negative variance is due to lower
than estimated cash pool interest rates plus a timing variance
in the budgeted estimate of receipts.
No Amendments are recommended at first auarter. The
46% positive variance is due to greater than estimated
workers compensation reimbursements.
270,400
The budget amendment reflects a $17,000 increase in the
budgeted reimbursement from the Employees Pension Plan
for costs of oversight of the plan, to bring the reimbursement
up to the amount approved by the Pension Trustees on
.9/16/02. Also included is the return of remaining revenue
from closed Capital Improvement projects: 315-91227, Fire
Administration Computers, $3,030: 315-93208, Softball
Complex, $1,130; 315-94805, Human Resources Evaluation
System, $8,140; and 315-94819, Cabana Club Demolition,
$141,100: and the return of $100,000 from 315-92829,
Sports Complex approved 1/23/03.
.
Transfer ( to) from
Surolus
Increase/
(Decrease)
1,400,460
1,692,860
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2002103
DoscrlDtlon
The budget amendment reflects the Commission approved
allocation of $450,000 to Harborview to eliminate the net
current asset balance deficit (approved 215/03), the allocation
of $1,132,000 to the New Main Library construction project
as an advance for Clearwater Library Foundation funds
(approved 2/20/03), the $67,990 of expenditures for
Neighborhood beautification grants and a Neighborhood
Services Coordinator (approved 1/8/03), and $20,870 of
additional tax Increment funding for the Community
Redevelopment Agency, for a total of $1,670,860. This is
then adjusted by the $17,000 increased reimbursement from
the Pension Plan, and the retum of $253,400 of General
Fund revenues from Capital Improvement Projects, netting a
total appropriation of $1 ,400,460 from General Fund Surplus
at first quarter.
.
"
5
Increasel
(Decrease)
City Manaaer
8,420
City Attorney
6,940
DeveloDment
Services
103,410
Economic
DeveloDment
80,780
Eaulty Services
2,930
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2002103
DescrlDtlon
The budget amendment recognizes the allocation of
$8,420 as the department's portion of deferred
compensation increases from the Non-Departmental
program.
The budget amendment recognizes the. allocation of
$6,940 as the department's portion of deferred
compensation increases from the Non-Departmental
program. .
The budget amendment recognizes the allocation of
$32,680 as the department's portion of CW A increases
and $2,740 as deferred compensation increases from
the Non-Departmental program. In addition, there are
increases of $25,000 for neighborhood beautification
grants and $42, 990 for 1.0 FTE Neighborhood Services
Coordinator approved 1/8/03, which are being funded by
revenues being returned to the General Fund from
closed capital projects.
The budget amendment recognizes the allocation of
$7,330 as the department's portion of CW A increases
and $2,200 as deferred compensation increases from
the Non-Departmental program. In addition, there is an
increase of $49,250 from operating savings of the
Sailing Center to fund the marina feasibility study
approved 3/6/03, and $22,000 for two temporary
positions in Housing Services funded by an Increase in
Community Development Block Grant revenue,
reimbursing the General Fund for administrative costs.
The budget amendment recognizes the allocation of
$2,930 as the department's portion of deferred
compensation increases from the Non-Departmental
program.
6
City of Clearwater
General Fund expenditures
First Quarter Amendments
FY 2002103
Increasel
(Decrease)
Description
Finance
12,670
The budget amendment recognizes the allocation of
$8,360 as the department's portion of CW A increases
and $4,310 as deferred compensation increases from
the Non-Departmental program.
Fire
18,840
The budget amendment recognizes the allocation of
$17,400 as the department's portion of CW A increases
and $1,440 as deferred compensation increases from
the Non-Departmental program.
Human Resources
4,230
The budget amendment recognizes the allocation of
$4,230 as the department's portion of deferred
compensation increases from the Non-Departmental
program.
Library
27.510
The budget amendment recognizes the allocation of
$23,760 as the department's portion of CWA increases
and $3,750 as deferred compensation increases from
the Non-Departmental program. Also. $23.500 is being
returned by Capital project 315-93521. Books/Material
Collection, to fund the Brodart audio lease agreement.
The net library budget amendment is an increase of
$27,510.
The budget amendment recognizes the increase of
0.6 FTE Marine Facilities Operator approved 9/5/02 and
funded from operating savings in Pier 60 operations.
and a decrease of $49,250 in personnel expenditures
for the Sailing Center to fund the Marina feasibility study
in Economic Development approved 3/6/03. for a net
budget decrease of $49,250.
Marine & Aviation
(49.250)
OffIcial Record. &
Leal.latlve Service. $
6,480
The budget amendment recognizes the allocation of
$6,480 as the department's portion of CW A increases
from the Non-Departmental program.
7
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2002103
Increasel
(Decrease)
Description
Parks and Recreation
120,240
The budget amendment recognizes the allocation of
$115,120 as the department's portion of CW A increases
and $5,120 as deferred compensation increases from
the Non-Departmental program.
Plannlna
7,000
The budget amendment recognizes the allocation of
$3,200 as the department's portion of CW A increases
and $3,800 as deferred compensation increases from
the Non-Departmental program.
The budget amendment recognizes the allocation of
$59,760 as the department's portion of CWA increases
and $12,510 as deferred compensation increases from
the Non-Departmental program. Amendments also
reflect the transfer of $7,750 of operating savings to
Special Program project 181-99947, Safe Neighborhood
TV Specialist, to increase funding for the project.
Pollee
72,270
Public
Communications
2,720
The budget amendment recognizes the allocation of
$2,720 as the department's portion of deferred
compensation increases from the Non-Departmental
program.
Public Works
Administration
65,490
The budget amendment recognizes the allocation of
$61 ,120 as the department's portion of CW A Increases
and $4,370 as deferred compensation increases from
the Non-Departmental program.
8
Non-Departmental
Non-DeDartmental
Net Fund
Amendment
Increase/
(Decrease)
1,202,180
1,692,860
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2002103
DescrlDtlon
Ooeratina Exoenditures
The distribution of budgeted funds set aside in Non-
Departmental for contractual salary increases for CW A
union employees to the General Fund departments,
(330,080) contract approved 2/6/03.
The distribution to the General Fund departments of
budgeted funds set aside in Non-Departmental for
increased City contributions to the City Money Purchase
Plan for management employees not participating in the
(70,610) City Pensi~n Plan, ordinance approved 10/3/02.
Transfers to (from) Other Funds
The budget increase represents the transfer of
increment property tax funding to the Community
Redevelopment Agency, based upon the final October
20,870 tax values.
The budget increase represents the transfer to the
Harborview Fund to eliminate the net current asset
450,000 balance deficit approved 2/5/03.
The budget increase represents the transfer to
Capital project 315-93523, New Main Library, to provide
advance funding for Clearwater Library Foundation
1,132,000 funds for construction, as approved 2/20/03.
9
.
GENERAL FUND
FIRST QUARTER REVIEW
For Three Month Period of October 1,2002 - December 31, 2002
2002103 First First 2002103
Adopted Quarter Quarter Budget Proposed 1 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
General Fund Revenues
Property Taxes 31,385,360 24,167,000 19,676,398 (4,490,602) -19% 31,385,360
Telecommunications/Sales Taxes 13,973,940 2.355,000 2,204,447 (150,553) -6% 13,973,940
Franchise Fees 6,891,660 1.135,414 1.225,204 89,790 8% 6,891,660
Utility Taxes 9,958,970 1,798,847 1,934,392 135,545 8% 9,958,970
Licenses & Pennits 3,282,610 804,061 909,151 105,090 13% 3,282,610
Fines, Forfeitures, & Penalties 1,504,130 259,462 240,332 (19,130) -7% 1,504,130
Intergovemmental
Federal 481,520 120,381 120,001 (380) 0% 22,000 503,520
State 2,835,070 768,268 737,566 (30,702) -4% 2,835,070
County/Other 6,475,690 978,502 900,649 (77 ,853) -8% 6,475,690
Charges for Service 2,502,810 477,857 289,416 (188.441) -39% 2,502,810
Use & Sale of City Property 1,228,800 307,201 236,923 (70,278) -23% 1,228,800
Miscellaneous Revenues 139,460 23,766 34,636 10,870 46% 139,460
Interfund Charges & Transfer 11,968,670 2,742,174 2,667,646 (74,528) -3% 270,400 12,239,070
Operating Revenues 92,628,690 35,937,933 31,176,761 (4,761,172) -13';' 292,400 92,921,090
Transfer (to) from Surplus 607,900 n1a 1,400,460 2,008,360
Total Revenues 93,236,590 35,937,933 31,176,761 (4,761,172) -13% 1.692.860 94,929,450
General Fund Expenditures
City Commission 266,850 60,954 79,651 (18,697) -31% 0 266,850
City Manager's Office 798,720 275,268 262,323 12,945 5% 8,420 807,140
City Attomey's Office 1,354,850 375,245 320,089 55,156 15% 6,940 1,361,790
City Auditor's Office 128,790 31,602 30,068 1,534 5% 0 128,790
Development & Neighborhood Svcs 3,127,450 763,736 744,697 19,039 2% 103,410 3,230,860
Economic Development & Housing 1,537,180 414,303 469,334 (55,031) -13% 80,780 1 ,617 ,960
Equity Services 482,650 189,130 180,450 8,680 5% 2,930 485,580
Finance 1,942,630 473,148 446,816 26,332 6% 12,670 1,955,300
Fire 16,212,950 5,151,023 5,060,306 90,717 2% 18,840 16,231,790
Human Resources 1,212,310 294,075 276,687 17 ,388 6% 4,230 1,216,540
Library 4,687,640 1,620,765 1,603,002 17,763 1% 27,510 4,715,150
Marine & Aviation 501,280 243,664 108,374 135,290 56% -49,250 452,030
Non-Departmental 4,010,430 1,616,947 1,629,664 (12,717) -1% 1,202,180 5,212,610
OffICe of Management & Budget 284,970 70,581 66,830 3,751 5% 0 284,970
Official Records & Leglslallve Svcs 1,207,340 298,422 280,869 17 ,553 6% 6,480 1.213,820
Par1ls & Recreation 15,778,130 4,430,971 4,525,028 (94,057) -2% 120,240 15,898,370
Planning 1,158,920 279,088 224,259 55,629 20% 7,000 1,165,920
Po/ice 28,929,080 7,616,981 6,793,350 823,631 11% 72.270 29,001,350
Public Communications 905,120 222,959 209,176 13,783 6% 2,720 907,840
Public Wor1ls Administration 8,709,300 2,296,686 2,129,636 167,050 7% 65,490 8,774,790
Total Expenditures 93,236,590 26,726.348 25,440,611 1,285,737 5% 1,692,860 94,929,450
10
Water & Sewer Fund
Revenues:
Expenditures:
Increasel
(Decrease)
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2002103
DescrlDtlon
o
At first Quarter. Water & Sewer Fund anticioated revenues
exceed anticioated exoenditures bv 51.775.010 for FY 2002103.
The 15% negative variance in revenues is primarily due to
timing variances due to a January increase in water and sewer
charges that will result in proportionately greater revenues later
in the year. Other factors include a delay in the receipt of
revenue from Safety Harbor and lower than anticipated interest
revenue. Fund revenues are expected to be approximately as
budgeted for the year.
First quarter expenditure amendments reflect the transfer of
one position from Water Pollution Control Plant Operations to
Public Utilities Administration, for a net budget amendment of
zero.
o
Stormwater Fund
Revenues:
Expenditures:
30,310
30,310
At first Quarter. Stormwater Fund anticioated revenues eaual
anticioated exoenditures for FY 2002103.
Budget amendments reflect the retum of unused funding
from capital project 315-96121, Cooper's Point Restoration &
Management, which is being closed.
First Quarter expenditure amendments reflect an increase in
monthly dump fees, which is offset by the increased revenue
above.
11
Gas Fund
Revenues:
Expenditures:
Increasel
{Decrease)
314,240
192,110
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2002103
Description
At first Quarter. Gas Fund anticloated revenues exceed
anticloated exoenditures bv aooroximatelv $1.003.520 for FY
2002103.
Budget amendments to Gas revenues reflect an increase of
$271,980 In the use of retained earnings for increased dividend
transfer to the General Fund based on final audit results for
2002, $167,770 in installation due to the continuing strong
housing new construction market, $134,490 reimbursement for a
1995 State Joint Project Agreement, $100,000 due to increased
anticipated interest earnings, and miscellaneous small increases.
totaling $50,000. This is partially offset by a decrease of
$410,000 of franchise fees'due to lower fuel prices. The net
revenue increase is $314,240.
First Quarter expenditure amendments include an increase
of $77,640 in Administration & Supply due to the increase in the
General Fund Dividend transfer that was partially reduced by a
reduction in taxes. The $99,670 decrease in South Area Gas
Operations is due to the transfer of personnel expenditures to
North Area Gas Operations to handle increased installation
workload. North Area Operations also reflect an increase for
resale material and contractor costs for a total increase of
$207,000. Amendments also include an increase of $7,140 in
Marketing & Sales due to reallocation of the administrative
service charges. The overall net increase to Gas Fund
Expenditures is $192,110.
Solid Waste Fund
Revenues: .
Expenditures:
29,000
30,490
At first Quarter. Solid Waste Fund anticioated revenues exceed
anticioated exoenditures bv $448.700 for FY 2002103.
Budget amendments to Solid Waste revenues reflect
increases of $20,000 from roll-off services, $5,200 of anticipated
interest earnings on Solid Waste's equity in pooled cash, and
$3,800 in reimbursements for workers compensation claims.
First Quarter budget amendments reflect increased dump
fees of $21,000 and garage charges of $9,640 due to the
increased pick-ups noted above, and an increase of $16,650 for
debt service for purchase of a new roll-off truck approved
12/05102. The Increases are partially offset by $16,800 of
savings in Interest on an internal loan due to lower than
anticipated interest rates, for a net budget Increase of $30,490.
This expenditure increase is almost entirely offset by new
revenues.
12
Recvcllna Fund
Revenues:
Expenditures
IncreaseJ
(Decrease)
56,300
58,200
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2002103
DescrlDtlon
At first auarter. Recyclina Fund anticioated revenues exceed
anticioated exoenditures bv $9.260 for FY 2002103.
The Budget amendments to Recycling revenues reflect
increases in collection fees from Plnellas County recycling drop-
off centers of $15,000 plus an increase of $50,000 in the sale of
recyclables due to higher than projected market prices for
commodities. These increases are reduced by a $4,000
decrease in expected collection fees from new multi-family
complexes and a $4,700 decrease in anticipated interest
earnings on equity in pooled cash, for a net revenue increase of
$56,300.
Budget amendments reflect increases of $35,950 in the
Residential Program for debt service for four curbside recycling
trucks approved by the City Commission on 1/09/03, $2,250 In
the Multi-Family Program for emergency repairs to the recycling
baler, and $20,000 for inventory purchases for resale in the
Commercial Program due to increased collections from adjacent
cities and the county. The net budget increase Is $58,200. This
expenditure increase is almost entirely offset by new fund
revenues.
13
UTILITY FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2002 . December 31, 2002
2002103 Flr.t Flr.t 2002103
Adopted Quarter Quarter Budget Proposed 1 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
Water & Sewer Fund Revenue.
Operating Revenues:
Water Revenue 20,415,000 5,103,750 4,372,857 (730,893) -14% 20,415,000
Sewer Revenue 20,703,000 5,175,750 4,517,852 (657,898) -13% 20,703,000
Reclaimed Water 341,000 85,251 96,159 10,908 13% 341,000
Total Operating Revenue 41,459,000 10,364,751 8,986,868 (1,377,883) -13% 0 41,459,000
Other Operating 927,000 236,250 77,764 (158.486) -67% 927,000
Other Revenue 3,335,000 523,100 352,879 (170,221 ) -33% 3,335,000
Other Financing Sources 187,000 42,750 36,355 (6,395) -15% 187,000
Operating Revenue. 45,908,000 11,166,851 9,453,867 (1,712,984) -15% 0 45,908,000
Transfer from Surplus 320,000 nla 0 320,000
Total Revenue. 46,228,000 11,166,851 9,453,867 (1,712,984) -15% 0 48,228,000
Water & Sewer Fund expenditure.
Public Utilities Administration 654,130 168,528 130,959 37,569 22% 26,960 681,090
Wastewater Collection 3,463,230 1,150,145 1,052,583 97,562 8% 0 3.463,230
WPClPlant Operations 10,243,060 2,775,958 2,405,451 370,507 13% (27,670) 10,215,390
WPCIlaboratory & Pretreatment 2,024,460 557,747 416,854 140,893 25% 0 2,024,460
Water Distribution 7,462,530 2,124,995 2,045,898 79,097 4% 0 7,462,530
Water Supply 10,352,370 2,578,281 1,757,760 820,521 32% 710 10,353,080
Reclaimed Water 300,290 75,443 58,569 16,874 22% 0 300,290
Non-Departmental 9,952,920 2,488,230 2,435,839 52,391 2% 0 9,952,920
Total Expenditure. 44,452,990 11,919,327 10,303,912 1,615,415 14% 0 44,452,990
Stonnwater UtIlity Revenue.
Operating Revenues:
Stormwater Revenue 8,192.000 2,048,001 2,020,400 (27.601) -1% 8.192,000
Total Operating Revenue 8,192.000 2,048,001 2.020,400 (27,601) -1% 0 8,192,000
Other Revenue 544,640 136,161 46,753 (89,408) -66% 30,310 574,950
Other Financing Sources nla
Operating Revenue. 8,736,640 2,184,162 2,067,153 (117,009) -5% 30,310 8,7M,950
Transfer from Surplus 801,440 nla 0 801,440
Total Revenue. 9,538,080 2,184,162 2,067,153 (117,009) -5% 30,310 9,518,390
Stormwater Utllltj expenditure.
Stormwater Utility 6,548,940 3.592,785 3,573,497 19,288 1% 30,310 6,579,250
Stormwater Management 2,989.140 744,123 685,041 59,082 8% 0 2,989,140
Total expenditures 8,538,080 4,33',8011 4,258,538 7',370 2% 30,310 1,518,380
14
UTILITY FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2002 . December 31, 2002
2002103 Flr.t First 2002103
Adopted Quarter Qu.rter Budget Proposed 1 Qtr Amended
BUdget ProJectlon Actu., Variance % Amendment Budget
Ga. Fund Revenue
Operating Revenues:
Sales 22,066,280 5,382,356 5,301.443 (80,913) -2% (45,000) 22,021,280
Total Operating Revenue 22,066,280 5.382,356 5,301,443 (80,913) -2% (45,000) 22,021,280
Other Operating - 4,274,710 1,009,534 889,233 (120,301 ) -12% 167,770 4,442,480
Other Revenue 1,934.000 477,135 472,795 (4,340) -1% (80,510) 1,853,490
Other Financing Sources 1,000,000 271,980 1.271,980
OperaUng Revenue. 29,274,190 6,869,025 8,663,471 (205,554) -3% 314.240 21,589,230
Total Revenue. 29,274,190 8,869,025 8,863,471 (205,554) -3% 314,240 21,589,230
G.. Fund expenditure.
Administration & SUPply 18.104,380 4,382,886 3,439,795 943,091 22% 77,640 18,182.020
South Area Gas Operations 5,176,230 2,653,.78 2,598,480 54 ,998 2% (99,670) 5,076,560
North Area Gas Operations 2,722,730 1,337,721 1,379,407 (41,686) -3% 207,000 2,929,730
Marketing & Sales 2.390,260 591.348 546.434 44,914 8% 7,140 2,397,400
Total expenditure. 28,393,600 8,965,~ 7,964,115 1,001,318 11% 192,110 28,585,710
Solid W.... Revenu..
Operating Revenues: 15,485,300 3,871.250 3.910,175 38,925 1% 20,000 15,505,300
Total Operating Revp-nue 15,485,300 3.871.250 3,910.175 38,925 1% 20,000 15,505.300
Other Operating Revenue 97,000 24.250 27,062 2.812 12% 97,000
Other Revenue 592,800 148,200 159,688 11,488 8% 9,000 601,800
Other Financing Sources nla
Oper.tlng Revenue. 18,175,100 4,043,700 4,09&,925 53,225 1% 21,000 18,204,100
Total Revenue. 16,175,100 4,043,700 4,098,925 53,225 1% 21,000 11,204,100
Solid W.... expenditure.
Residential CoIJectlon 7,010,940 1,765,872 1,747,493 18,379 1% 26,700 7,037,640
Commercial Collection 5,964,660 1.658,037 1,608.426 49,611 3% 3,790 5,968,450
Transfer 1.193,280 393,025 378.291 14,734 4% 0 1,193,280
Container Maintenance 568,020 143,924 133,750 10,174 7% 0 568,020
Administration 988,010 225,451 217,598 7.853 3% 0 988,010
Total Expendltu.... 15,724,110 4,111I,301 4,015,558 100,751 2% 30.490 15,755,400
Recycling Revenues
Operating Revenues: 1,406.050 351,512 370,360 18,848 5% 11,000 1,417,050
Total~tingRevenue 1,406,050 351,512 370.360 18,848 5% 11,000 1,417,050
Other Operating Revenue 949,950 236,450 298,631 62,181 26% 45,300 995,250
Other Revenue nla
Operating Revenu.. 2,358,000 587.112 He,"1 81,021 14% 51,300 2.412,300
Total Revenues 2,358,000 587,112 He,"1 11.0a 14% 51.300 2,412,300
Recycling expenditures
Residential 1,026,710 342,486 331,986 10,500 3% 35,950 1.062.660
Multi-Famlly 499,nO 159,573 152,584 6,989 4% 2,250 502,020
Commercial 818,360 262,066 279,891 (17.825) -7% 20,000 838,380
Total &pendltu.... 2,344.140 7.... 125 714,482 (337) 0% 51,200 2,403,040
15
Increase/
(Decrease)
Marine & Aviation Fund
Revenues:
8,530
Expenditures:
7,790
Parklna Fund
Revenues:
(21,360)
Expenditures:
(38,330)
Harborvlew Fund
Revenues:
450,000
Elcpenditures:
City of Clearwater
Other Enterprise Funds
First Quarter Amendments
FY 2002103
DescrlDtlon
At first Quarter, Marine & Aviation Fund anticioated
revenues exceed anticioated exoenditures bv $20,280
for FY 2002/03.
Marine & Aviation revenue amendments at first
quarter reflect increased fuel sales due to increased
hours of operation of the fuel dock made possible by
the additional 0.4 Marine Facility Operator below.
Marine & Aviation expenditure amendments at first
quarter reflect increased personnel expenditures due
to the additional 1.0 custodial worker approved 7/18/02
and 0.4 FTE Marine Facility Operator approved 9/5/02.
These FTE's were approved late in the budget process
and the costs were not reflected in the approved
budget even though the positions were reflected.
These costs are offset by reduced custodial
expenditures and the increased revenues above.
At first Quarter, Part.inQ Fund anticioated revenues
exceed anticioated exoenditures bv $1.005,190 for FY
2002103.
Revenue amendments reflect the elimination of the
reimbursement from the Community Redevelopment
Agency (CRA) to the Parking Fund for Saturday
downtown and Harborview parking, as approved by the
eRA on 8/19/02,
First Quarter expenditure amendments reflect a
decrease in the subsidy for Jolley Trolley in the new
one-year agreement approved 8/8/02.
o
At first Quarter, Harborvlew Fund anticioated revenues
exceed antlcicated exoenditures bv $450,000 for FY
2002103.
Revenue amendments reflect the transfer of
unappropriated retained earnings of the General Fund
to eliminate the deficit net current asset balance at
9/30/02 as approved by the Commission on 2/5/03.
Expenditure amendments reflect the transfer of
$15,000 of operating savings to capital project 315-
94729, City-wide Connectivity Infrastructure, approved
2120/03.
16
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2002. December 31,2002
2002103 First First 2002103
Adopted Quarter Quarter Budget Propo.ed Amended
Budget Projection Actual Varlance ";' Amendment Budget
Marine & Aviation Fund
Operating Revenues:
Sales 1,715,000 318,250 344,572 26,322 8% 8,530 1,723,530
Rentals 1,225,000 306.249 319,663 13,414 4% 0 1,225,000
Total Operating Revenue 2,940.000 624.499 664.235 39,736 6% 8,530 2.948,530
Other Revenue 261.400 65,351 61,750 (3.601 ) -6% 0 281,400
Operating Revenues 3,201,400 889,850 725,985 38,135 5% 8,530 3,208,830
Other Finandng Sources nla 0
Total Revenues 3,201,400 889,850 725,985 38,135 5";' 8,530 3,201,930
Marine & Aviation Fund expenditures
Marina Operations 2,938,080 859,707 827,057 32,650 4% 7,790 2,945,870
Airpark 243,780 64,609 49.530 15,079 23% 0 243,780
Total Expenditures 3,181,860 924,318 876,587 47,729 5% 7,780 3,181,850
Parking Fund Revenue.
Operating Revenues:
Parking Receipts 3,915,000 508,950 572,927 63.977 13% 0 3,915,000
Total Operating Revenue 3,915,000 508,950 572,927 63,977 13% 0 3,915,000
Other Revenue 436,920 109,229 92,948 (16,281) -15% (21,360) 415,560
Operating Revenue. 4,351,920 818,179 885,875 47,888 8% (21,360) 4,330,510
Other Flnandng Sources
Total Revenue. 4,351,920 818,179 685,875 47,898 8% (21,360) 4,330,510
Parking Fund Expenditure.
Public WkslParklng System 2.826,080 1,069.284 924,663 144.621 14% (38,330) 2,787,750
Beach Guard Operations 537,620 115,596 114,262 1,334 1% 0 537,620
Total Expenditure. 3,363,700 1,1114,1180 1,038,825 145,955 12% (38,330) 3,325,370
Harborvlew Center Fund Revenue.
Operating Revenues: 2,101,230 525,312 469,150 (56.162) -11% 2,101,230
Total Operatlng Revenue 2,101.230 525,312 469,150 (56,162) -11% 0 2,101,230
Other Finandng Sources 175,050 175,050 175,050 0% 450,000 625,050
Total Revenue. 2,271,280 700,382 ""',201 (51,'181) -1% 450,000 2,728,280
Total Revenue. 2,271,280 700,3'2 ""',201 (51,111) -1% 450,000 2,721,260
Harborvlew Center Fund expenditure.
Harborview Center Operations 2,276,280 610,329 656,148 (45,819) -8% 0 2,276,280
Total expenditure. 2,271,280 810,321 851,1411 (45,818) -1% 0 2,278,210
17
General Services
Revenues:
Expenditures:
Increasel
(Decrease}
(23,500)
(23,500)
City of Clearwater
First Quarter Amendments
Internal Service Funds
FY 2002103
DescriDtion
At first Quarter, anticlDated revenues exceed
anticioated exoenditures by $24.410 for FY 2002103.
Revenue amendments reflect the discontinuation of
services no longer needed at McMullen Tennis and
Marina operations,
Expenditure amendments reflect an offsetting
decrease in contractual services for custodial due to
discontinuation of services no longer needed at
McMullen Tennis and Marina operations.
Administrative Services
Revenues:
Expenditures:
o
At first Quarter, anticioated revenues eQual anticioated
exoenditures for FY 2002103.
No Administrative Services revenue amendments
are proposed at first quarter,
No Administrative Services expenditure
amendments are proposed at first quarter.
o
Garaae Fund
Revenues:
Expenditures:
o
At first Quarter. anticiDated revenues eQual
anticioated exoenditures for FY 2002103.
No revenue amendments are proposed for the
Garage Fund at first quarter,
First quarter expenditure amendments reflect the
transfer of $6,000 of operating savings to capital project
315-94729, City-wide Connectivity Infrastructure,
approved 2/20/03. Fuel and personnel savings of Fleet
Maintenance Operations are offsetting an increase in
the Radio Communications program for radio repair
and test equipment along with the transfer to the
Connectivity project. The net budget amendment is $0.
o
18
Central Insurance
Revenues:
Expenditures:
Increase/
(Decrease)
561,320
500,000
City of Clearwater
First Quarter Amendments
Internal SelVlce Funds
FY 2002/03
DescrlDtlon
At first Quarter. antlcioated revenues exceed anticioated
exoendltures by aODroximatelv $1.763.590 for FY
2002103.
First Quarter budget amendments include a
$500,000 increase In the use of retained earnings for
property, casualty and liability insurance premiums, as
approved 9/5/02, a $2,370 increase in the
reimbursementfrom the pension fund for the cost of the
oversight of the plan which was approved by the
Pension Trustees on 9/16/02; $33,320 of insurance
recovery representing the return of unused funds
previously deposited with the insurance company for
1983 & 1984 claims, now that those claims are fully
settled; and the return of $25,630 of unused funding in
completed capital project 315-94807, Risk Management
System Upgrade. The net revenue increase is .
$561,320,
First quarter budget amendments reflect the use of
$500,000 of unrestricted retained earnings for Property,
Casualty and liability insurance premiums as approved
by the City Commission 9/5/02. Also included is a
transfer of $10,000 for medical examinations from Risk
Management operations, where they have been
budgeted in the past, to Non-Departmental, where they
are currently budgeted.
19
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2002 - December 31, 2002
2002103 First First 2002103
Adopted Quarter Quarter Budget PropOHd 1 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
General Services Fund Revenues
Operating Revenues: 2.994.090 748.524 729.440 (19,084) -3% (23.500) 2,970,590
Total Operating Revenue 2,994.090 748,524 729,440 (19,084) -3% (23,500) 2,970,590
Other Revenue 20.000 5,000 7,733 2,733 55% 20,000
Operating Revenues 3,014,090 753,524 737,173 (16,351) -2% (23,500) 2,990,590
Other Financing Sources 250.000 250,000
Total Revenues 3,264,090 753,524 737,173 (16,351) -2% (23,500) 3,240,590
General Services Fund expenditures
Administration 225,030 54,940 51,955 2,985 5% 0 225,030
Building & Maintenance 3,014,650 962,628 871,269 91.359 9% (23.500) 2.991.150
Total expenditure. 3,239,680 1,017,568 923,224 94,344 9% (23,500) 3.216,180
Administrative Service. Revenues
Operating Revenues: 8,267.980 16,250 18,212 1,962 12% 0 8,257,980
Total Operating Revenue 8,267,980 16,250 18,212 1.962 12% 0 8.267.980
Other Revenue 65.000 2.067,000 1,999,079 (67,921) -3% 0 65,000
Operating Revenue. 8,332,980 2,083,250 2,017,291 (65,959) -3% 0 8.332,980
Other Financing Sources 0
Total Revenues 8,332.980 2,083,250 2.017,291 (65,959) -3% 0 8,332,980
Admlnl.tratlve Service. expenditures
Information Technology/Admin 510,660 123,456 115,472 7,984 6% 0 510.660
Information TechlNetwof1( SVC5 1,343,060 351.538 224.150 127.388 36% 0 1,343.060
Info Tech/Software Applications 1,582,870 562,298 478,505 83.793 15% 0 1,582.870
Info TechfTelecommunlcations 1,170,970 292,122 244,304 47.818 16% 0 1,170.970
Pub ComrnlCourier 193.070 48.087 30,383 17,704 37% 0 193,070
Pub ComrnlGraphlcs 3n.200 93,288 90,010 3.278 4% 0 3n,2oo
Clearwater Customer Service 3.155,150 698,637 604.712 93,925 13% 0 3,155,150
Total expenditure. 8,332,180 2,161,426 1,787,537 381,sn 18% 0 8.332,880
Garage Fund Revenues
Operating Revenues: 8.085,780 2.021,445 2,046,951 25,506 1% 8,085.780
Total Operating Revenue 8,085,780 2.021,445 2,046,951 25,506 1% 0 8,085,780
Other Revenue 471,450 113,487 122,492 9,005 8% 471,450
Operating Revenu.. 11,557.230 2,134,132 2,169,443 34,511 2% 0 8.557,230
Other Financing Sources 400,000 400,000
Total Revenue. 8,157,230 2,134,132 2,181,443 34,511 2% 0 8."-',230
Garage Fund expenditures
Fleet Maintenance 8,530.220 2,059,313 2,025,038 34,275 2% (15,910) 8,514.310
Radio Communications 427,010 106,996 91,215 15,781 15% 15,910 442,920
Total expenditures 8,157.230 2,168,309 2,118,253 50,058 2% 0 8.157,230
20
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2002 - December 31, 2002
2002103 First First 2002103
Adopted Quarter Quarter Budget Proposed 1 Qtr Amended
Budget ProJection Actual Variance % Amendment Budget
Centrallnaur.nce Fund Revenue.
Operating Revenues: 13,109,350 3.095,136 3,609,653 514,517 17% 0 13,109.350
Total Operating Revenue 13.109,350 3,095,136 3,609.653 514.517 17% 0 13,109,350
Other Revenue 1,681,090 420,272 477 .467 51,195 14% 61,320 1,742.410
Operating Revenue. 14,790,440 3,515,408 4,087.120 571.712 18% 81,320 14,851,760
Other Financing Sources 988,750 500,000 1.488,750
Total Revenue. 15,779,190 3,515,408 4,087.120 571,712 16% 561,320 11,340,510
Centralln.urance Fund expenditure.
Flnance1Rlsk Management 366,100 88,572 61,432 27,140 31% (10,000) 356,100
Hum ResourceslEmployee Benefits 267.130 65,574 54,227 11,34 7 17% 0 267,130
Non-Departmental 13,443,690 2,972,671 3,331.185 (358,514) -12% 510,000 13,953,690
Total expenditure. 14,078,920 3,126,817 3,448,844 (320,027) -10% 500,000 14,578,120
21
Clearwater, Florida
CAPITAL IMPROVEMENT FUND
First Quarter Summary
FY 2002-03
The amended 2002-03 Capital Improvement Program budget report is submitted for the City Connnission's first quarter
review. The net proposed amendment is an increase of$I,462,907. This review provides the opportunity to examine the
status of aU active projects and present fonnal amendments to the project budgets. Fiscally significant budget increases
encompassed within this review are as follows:
The Conunission has not previously approved the following significant Capital Improvement Budget Increases:
Fleet Asset Management System (new project) - A budget transfer of $95,701,55 from another Fleet project that is
being closed, 11lls will establish a project to provide for an Asset Management System for Fleet operations.
Building & Maintenance Asset Management System (new project) - A budget transfer of $64,886 from another
Building & Maintenance project that is being closed. This will establish a project to provide for an Asset Management
System for Building & Maintenance operations,
All significant budget increases that have been previously approved by the Conunission are listed below:
SR 60 Corridor Beautification
Community Sports Complex
Eddie C. Moore g & 9
Stevenson's Creek Estuary Restoration
Vehicle Acquisition
Recycling Equipment Replacement
Project
Rudget Inl'rPllIse
214,104
605,000
780,000
399,000
102,961
333,456
Commission
Approval
8/6198
1/23/03
1/23/03,11/16/00
11/21/02
12/5/02
1/9/03
22
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2002103
Increasel
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
315-91213 Fire Apparatus Refurbishment
24,500 To record a budget transfer of $24,500 In
General Fund revenue from project 91232, EMS
Vehicle Refurbishment. Both projects have
similar scopes and this amendment will merge
the two projects into one project and close the
EMS Vehicle Refurbishment project. 24.500
2 315-91227 Fire Administration Computerization - CLOSE
PROJECT
(3,027) To record a budget decrease of $3.026,77 In
General Fund revenue, The project is complete
and the revenue will be retumed to the General
Fund. (3,027)
3 315-91232 EMS Vehicle Refurbishment - CLOSE
PROJECT
(24,500) To record a budget transfer of $24,500 In
General Fund revenue to project 91213, Fire
Apparatus Refurbishment. Both projects have
similar scopes and this amendment will merge
the two projects Into one project and close the
EMS Vehicle Refurbishment project. (24,500)
4 315-92262 SR 60 Corridor Beautlncatlon - BUDGET
AMENDMENT ONLY
214,104 . To record a budget increase of $214,104 in
Florida Department of Transportation revenue,
This Is a reimbursement for the mast anns
Installation which were installed in the summer of
2001. 214,104
5 315-92263 North Greenwood Corridor Enhancements
8,167 To record a budget transfer of $8,167.01 of Road
Millage from project 92266, Streets, Sidewalks &
Bridges, This was for Change Order #6 for this
project that was discussed with the City
Commission on July 18. 2002. 8,167
6 315-92266 Streets, Sidewalk. & Brtdge.
(8,167) To record a budget transfer of $8,167.01 of Road
Millage to project 92263, North Greenwood Corridor
Enhancements. This was for Change Order #6
for the North Greenwood project, which was
discussed with the City Commission on
July 18, 2002, (8,167)
7 34e.92820 Memortal Cau.eway Brtdge Replacement -
BUDGET AMENDMENT ONLY
(36) · To record a budget decrease of $36 in Bond
revenue. This will correct a transposition error
that occurred when the project was amended at
1 st Quarter '02, (36)
23
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2002103
Increasel
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
8 3xx-92829 Community Sports Complex
To record a net Increase of $605,000 In budget
amendments as approved by the City Commission
on January 23, 2003, detailed as follows:
(100,000) ($100,000.00) - General Fund
(368,733) ($368,732,70) - Bond Proceeds
750,006 $150,006.00 - State Funds
972,113 $972.112.17 - County Funds
73,118 $ 73,718.13 -Interest on Bond Proceeds
(472,104) ($472,104.20) -Infrastructure Tax
(250,000) ($250,000.00) - Insurance proceeds, which will
be transferred to 93201, Eddie C Moore 8 & 9, 605,000
9 315-93128 Ray Green Park Expansion - CLOSE PROJECT
(425) To record a budget decrease of $425 in Recreation
land Impact Fees, which will close the project.
The project is complete and the revenue will be
retumed to the Special Development Fund for
reappropriation, (425)
10 315-93201 Eddie C Moore 8 & 9 - NEW PROJECT
To establish a new project and record a budget
250,000 transfer of $250,000 in Central Insurance revenue
from project 92829, Community Sports Complex.
This was approved by the City Commission on
January 23, 2003 to replar.e Bomber Stadium.
The stadium was demolished to make way for the
new Community Sports Complex.
330,000 To also record budget increases of $330,000 In
200,000 donation revenue and $200,000 in grant revenue,
These funds were originally recognized in project
181-99990, but are now reflected In the Capital
Fund to merge all funding Into one project.
The donation revenue represents $330,000 from
Calvary Baptist Church per the land swap
agreement.
The $200,000 grant revenue represents a
reimbursable grant from the Florida Recreation
Development Assistance Program. 780,000
11 315-93208 Softball Complex Development. CLOSE
PROJECT
(1,121) To record budget decreases of$1,121,29 In
(13,445) General Fund revenue and $13,445.22 In Penny
for Plnellas revenue. The project is complete and
the revenue will be returned to the respective
funds for reappropriation. (14,573)
12 315-93267 p.rtcland Purcha.. - CLOSE PROJECT
(400,000) To record budget decreases of $400,000 in
(50,160) Recreation land Impact Fees and $50,159,50 in
Open Space Impact Fees, which will close this
project. The revenue will be returned to the
Special Development Fund for reappropriation. (450,760)
24
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2002103
Increasel
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
13 315-93270 Parks & Beautification Pickup Trucks - CLOSE
PROJECT
(2,466) · To record a budget decrease of $2,466 In Lease
Purchase revenue, which will close the project.
The equipment has been purchased. (2,466)
14 315-93273 Restrooms on Clearwater Beach - BUDGET
AMENDMENT ONLY
(150,000) · To record a budget decrease of $1 EtO,OOO In grant
revenue, The anticipated grant rev~\nue of
$150,000 was not awarded to the City of
Clearwater. (150,000)
15 315-93274 Parks & Recreation Technology Upgrades.
BUDGET AMENDMENT ONLY
14,000 . To record a budget Increase of $14,000 In Lease
Purchase revenue. This was approved by the
City Commission on February 5th for the purchase
of a digital photo Identity card system, 14,000
16 315-932'/5 Dog Paft( C Crest Lake BUDGET AMENDMENT
ONLY
20,000 * To record a budget increase of $20,000 in donation
revenue from Plnellas County. This donation
was part of a land swap agreement with the
County, 20,000
17 315-93492 Pier 60 Maintenance
(540) To record a budget transfer of $540.23 in General
Fund revenue to project 94769, Pier 60 Visitors
Center, This will provide additional revenue for
unanticipated expenses for the Visitors Center. (540)
18 315-93521 Books/Material Collection
(23,500) To record a budget decrease of $23,500 In
General Fund revenue. This will be retumed
to the Library Department's operating budget
to pay for the Brodart audio lease agreement.
This lease was unintentionally budgeted In the
capital project, but all leases are now expensed
In the operating budget. (23,500)
25
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2002103
Increasel
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
19 315-93523 New Main LIbrary - BUDGET AMENDMENT ONLY
58,463 . To record a budget Increase of $58,462,52 In
interest eamings. This reflects quarterly Interest
payments from 4th quarter of fiscal year 2002 and
1 st quarter of this year for the Slenker and
Clearwater Library Foundation donations based
on Commission direction November 7, 2002.
(1,132,000) · To also record a budget decrease of $1,132,000
In donation revenue, which will be offset by a
1,132,000 budget increase of $1,132,000 In General Fund
revenue. This represents the advanced funding
for Clearwater Library Foundation funds that
will be replenished as capital campaign pledges
are fulfilled. 58,463
20 315-94223 Garage Technology Upgrade - CLOSE PROJECT
(95,702) To record a budget transfer of $95,701,55 In
Garage Fund revenue to project 94230, Fleet Asset
Management System. This transfer will close the
existing project (Technology Upgrade) and provide
funding to establish a proposed new project,
Asset Management System, which is proposed
to include such items as software licensing,
implementation services and data conversion
related to fleet asset management (95,702)
21 315-94230 Fleet Asset Management System. NEW PROJECT
95,702 To record a budget transfer of $95,701.55 in
Garage Fund revenue from project 94223, Garage
Technology Upgrade, This transfer will close the
existing project (Technology Upgrade) and provide
funding to establish a proposed new project,
Asset Management System, which Is proposed
to Include such items as software licensing,
Implementation services and data conversion
related to fleet asset management 95,702
22 315-94516 Building & M.lnten.nce Technology Upgl1lde -
CLOSE PROJECT
(64,886) To record a budget transfer of $64,886 In General
Services revenue to project 94522, Building &
Maintenance Asset Management System. This
transfer will close the ex/sting project (Technology
Upgrade) and provide the funding to establish a
proposed new project, Asset Management System,
which is proposed to Include such Items as
software licensing, Implementation services, and
data conversion. (64,886)
23 315-94520 Building & M.lnten.nce 3/4 Ton Pickup Truck -
CLOSE PROJECT
(4,317) · To record a budget decrease of $4,317 In Lease
Purchase revenue, which will close the project.
The vehicle has been purchased. (4,317)
26
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2002103
Increasel
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
24 315.94522 Building & Maintenance Asset Management
System - NEW PROJECT
64,886 To record a budget transfer of $64,886 in General
Services revenue from project 94516, Building &
Maintenance Technology Upgrade. This transfer
will close the existing project (Technology
Upgrade) and provide the funding to establish a
proposed new project, Asset Management
System. which is proposed to Include such Items
as software licensing, implementation services,
and data conversion. 64,886
25 315-94714 Downtown Redevelopment - CRA . BUDGET
AMENDMENT ONLY
214,905 . To record a budget Increase of $214,904.79 In
CRA revenue. This represents the transfer of
the year end cash balance of the CRA Fund as
approved by the CRA on August 19, 2002, 214,905
26 315-94729 City-Wide Connectivity Infrastructure
6,000 To record budget increases of $6,000 In Garage
15,000 revenue and $15,000 In Harborvlew revenue,
This revenue will be transferred from the
respective operating budgets as approved by the
City Commission on February 20, 2003.
This will be used toward the contract to install
conduit, fiber optical cable and termination
equipment. 21,000
27 315-94738 Telephone System Repl.cement
21,560 To record budget transfers of $21,560 in
Administrative Services revenue from project
14 94808, Phone System Replacement and $141n
Administrative Services revenue from project
94813, Training Room Upgrade, This will
fund the consultant and increased cost for the
Library switch and close the Phone System
Replacement (94808) and Training Room Upgrade
(94813) projects, 21,574
28 315-94769 Pier 60 VI,ltors Center - CLOSE PROJECT
540 To record a budget transfer of $540,23 In General
Fund revenue from project 93492, Pier 60
Maintenance, This will provide additional revenue
for unanticipated expenses for the Visitors Center
and close the project. which Is completed. 540
29 316-94805 HR Ev.lu.tlon System. CLOSE PROJECT
(8,142) To record a budget decrease of $8.142 In General
Fund revenue and retum the funds to the General
Fund, which will close the project. The project Is
complete. (8,142)
27
CAPITAl IMPROVEMENT FUND
First Quarter Amendments
FY 2002103
Increase!
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
30 315-94807 Risk Management System Upgrade - CLOSE
PROJECT
(25,626) To record a budget decrease of $25,626,38 In
Central Insurance revenue, The project Is
complete and the revenue will be retumed to the
Central Insurance Fund for reappropriation. (25,626)
31 315-94808 Phone System Replacement - CLOSE PROJECT
(21,560) To record a budget transfer of $21,560 In
Administrative Services revenue to project 94738
Telephone System Replacement. This will fund the
consultant and increased cost for the Library
switch, To also record a budget decrease of
(1,179) · $1,179.32 In lease Purchase revenue, which
will close the Phone System Replacement
(94808) project. (22,739)
32 315-94811 Electronic Meter Reading Replacement - CLOSE
PROJECT
(100,000) · To record a budget decrease of $100,000 In lease
Purchase revenue, which will close the project.
At this point, the system Is being upgraded, which
will be paid for out of the operating budget of the
Customer Service Department. (100,000)
Training Room Upgrade -IT - CLOSE PROJECT
33 315-94813 (486) · To record a budget decrease of $486 In lease
(14) Purchase revenue and a budget transfer of $141n
Administrative Services revenue to project 94738,
Telephone System Replacement. The Training
Room project is complete and the project can be
closed. (500)
34 315-94818 Airpark Security Improvements - CLOSE PROJECT
(40) . To record a budget decrease of $40.36 in grant
revenue, which will close the project. The project
Is complete. (40)
35 315-94819 Cabana Club Demolition - CLOSE PROJECT
(141,100) To record a budget decrease of $141,100 In
General Fund revenue, which will close the project.
All Issues have been satisfied and the revenue
will be retumed to the General Fund for
reappropriation. (141,100)
36 315-96119 Allen'. Creek Rehab C Hercule. - BUDGET
AMENDMENT ONLY
(14,961) · To record budget decrease of 514,960.89 in
(36,705) · Pinellas County revenue and 536,704,58 In other
governmental grants. All revenue has been
received. (51,665)
28
CAPIT AlIMPROVEMENT FUND
First Quarter Amendments
FY 2002103
Increasel
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
37 315-96120 Alligator Creek Implementation Deslgn.- BUDGET
AMENDMENT ONLY
(146,781) . To record budget decreases of $146,780.97 in
(242,000) · Pinellas County revenue and $242,000 in Dept. of
Environmental Protection revenue. All revenue
has been received.
320,783 . To record a budget increase of $320,782.56 in
other govemmental grants from SWFWMD so the
budget will match actual cash received. The net
budget amendment is a decrease of $67,998.41, (67,998)
38 315-96121 Cooper's Point Restoration & Management
CLOSE PROJECT
(30,310) To record a budget decrease of $30,310.24 in
Stonnwater revenue and return the revenue to
the Stormwater Fund for reappropriation. The
project is complete and will be closed. (30,310)
39 377-96125 Town Lake - BUDGET AMENDMENT ONLY
(236,956) . To record a budget decrease of $236,955,90 In
Stormwater Bond revenue. This Is based upon
the final proceeds for the '02 Bonds, (236,956)
40 357-96129 Stevenson's Creek Estuary Restoration
BUDGET AMENDMENT ONLY
399,000 . To record a budget Increase of $399,000 In
Stonnwater Bond revenue, This will bring the
budget in line with what was presented to the
City Commission on November 21, 2002. 399,000
41 315-96141 Kapok Flood Resolution - BUDGET AMENDMENT
ONLY
15,936 . To record a budget increase of $15,936 In Sales
revenue to reflect actual cash received for sales
of used mobile homes. 15,936
42 315-96146 Grade All Excavator - CLOSE PROJECT
(15,347) · To record a budget decrease of $15,347.30 in
Lease Purchase revenue, which will close the
project. The equipment has been purchased. (15,347)
43 315-96438 Vehicle Acquisition - BUDGET AMENDMENT ONLY
102,961 . To record a budget increase of $102,961 In Lease
Purchase revenue. This was approved by the
City Commission on December 5, 2002 for the
purchase of a roil-off truck. 102,961
44 315-96645 Laboratory Upgrade
(24,947) To record a budget transfer of $24,947 In Sower
revenue to project 96656, Laboratory Building. This
was approved by the City Commission on
October 3, 2002 to provide funding for the overrun
of the contingency budget. (24,947)
29
.._,............. -..
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2002103
Increasel
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
45 343-96654 Facilities Upgrade & Improvement - BUDGET
AMENDMENT ONLY
17,213 * To record a budget increase of $17,213 In Bond
revenue to reflect anticipated proceeds from a
future bond Issue. 17.213
46 315-96656 Laboratory Building
24,947 To record a budget transfer of $24,947 In Sewer
revenue from project 96645, Laboratory Upgrade,
This was approved by the City Commission on
October 3, 2002 to provide funding for the overrun
of the contingency budget. 24,947
47 343-96665 Sanitary Sewer R&R
1,000,000 To reflect a budget transfer of $1,000,000 in
Bond revenue from project 96748, Water
Treatment Facility. This was approved by the City
Commission on June 20, 2002, 1,000,000
System R&R - Maintenance
48 315-96721 37,000 To record a budget transfer of $37,000 in Utility
Renewal & Replacement revenue from project
96743, MeterlBackflow Prevention Device Change-
out. This is to fund part of Change Order #6
for N, Greenwood Corridor Enhancements that
was approved by the City Commission on
July 18, 2002. 37,000
49 315-96743 Meter/Backflow Prevention Device Changeout
(37,000) To record a budget transfer of $37,000 in Utility
Renewal & Replacement revenue from project
96743, Meter/BackfJow Prevention Device Change-
out. This Is to fund part of Change Order #6
for N. Greenwood Corridor Enhancements that
was approved by the City Commission on
July 18, 2002. (37,000)
50 . 315-96748 Water Treatment Facility - BUDGET AMENDMENT
ONLY
4,601 * To record a budget increase of $4,600.84 in
revenue from Tampa Bay Water. This represents
partial reimbursement for well plugging work the
City had paid for,
* (1,000,000) To also record a budget transfer of $1,000,000 in
Bond revenue from project 96665, Sanitary Sewer
R&R. This was approved by the City
Commission on June 20, 2002. (995,399)
51 315-96754 Reclaimed Water Pickup Truck. - CLOSE
PROJECT
(9,777) * To record a budget decrease of $9,777 In Lease
Purchase revenue, which will close the project,
The vehicles have been purchased, (9,777)
30
Amdmt
#
52
Project
Number
315-96806
TOTALS
Increase!
(decrease)
Amount
333,456 ·
1,462,907
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2002103
Transfer
Amount
Description
Recycling Equipment Replacement - BUDGET
AMENDMENT ONLY
To record a budget increase of 5333,456 in Lease
Purchase revenue, This was approved by the
City Commission on January 9, 2003 for the
purchase of four curbside recycling trucks.
31
Net Budget
Amendment
333,456
1,462,907
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2002 - DECEMBER 31, 2002
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/1/02 Amdmts Budget To Date Encumbr Balance Status Ref
PUBLIC SAFETY
Police Protection
91127 Police Computer Network 5,339.305 5,339,305 3,804,139 305.106 1,230.059
91144 Beach District Substation 820,260 820,260 621,844 104.303 94,112
91146 Traffic Speed Boards 30,000 30,000 27.608 2,392
Sub-Total 6,189,565 0 6,189,565 4,453,592 409,409 1,326,564
Fire Protection
91213 Fire Apparatus Refurbish 524,975 24.500 549,475 145,320 404,155
91218 Fire Engine Replacement 2,754,333 2,754.333 2,754.333 0 C
91221 EMS Capital Equipment 785.955 785,955 653,283 132,672
91226 Vehicular Support 254,239 254,239 238,433 15,806
91227 Fire Admin Computerization 25,500 (3,027) 22,473 22,473 0 C 2
91229 Replace & Upgrade Airpacks 269,700 269,700 223,924 45,776
91232 EMS Vehicle Refurbishment 24,500 (24,500) 0 0 C 3
91236 Rescue Vehicle 182,800 182,800 78,527 114 104,159
91237 Northwest Station 2.198,650 2,198.650 7,988 154.000 2.036,663
91238 Sand Key Fire Station 1,859,300 1.859,300 1,321,224 125,271 412,805
91240 Fire GIS 74,000 74.000 74,000
91241 NW Station Fumlshlngs 124,000 124,000 124,000
91242 Fire Training Facility 100,000 100.000 100,000
91243 Clwr Mall Fire Station 2,000.000 2,000,000 162,601 42,465 1,794,935
91244 Aerial 879,011 879,011 879,011 0
91245 Fire Garage Door Replcmt 30,000 30,000 30,000
91246 Front-Line Engine Replcmt 167.062 167,062 167,062 0
91247 Traffic Pre-Emption 30,000 30.000 30,000
Sub-Total 12,284,025 -3,027 12,280,998 5,608,106 1,367,922 5,304,970
TRANSPORTATION
New Street Construct/on
92141 Drew Street Widening 2,600,000 2.600.000 2,274.724 189,959 135,317
92145 Landmark Dr Extension 752,502 752,502 740.677 4,490 7,335
92146 Druid Rd Improvements 1,750,000 1,750,000 821.816 928,184
92148 Gateway to the Beach 10,062,697 10.062,697 9,133,799 307,490 621,539
Sub-Total 15,165,199 0 15,165,199 12,971,016 501,939 1,692,375
Major Street Maintenance
92259 Traffic Calming 2,500,000 2,500.000 465.944 736,141 1.297,915
92261 Beach Streetscape 2,504,420 2,504,420 1.716,968 722,358 65,094
92262 SR 60 Corridor Beaut 3,165.922 214,104 3,380,026 2.283,944 350.000 746,082 4
92263 N Greenwood Corridor Enhanc 1,286,426 8,167 1,294,593 802,900 491.693 0 5
92265 Myrtle Ave/All 19 1,000,000 1,000,000 391,011 170,741 438,249
92266 Streets, Sidewalks & Bridges 6,391,573 (8,167) 6,383,406 2.109,077 138,597 4,135,731 6
92267 CoronadolS Gulfview 1,075,000 1,075,000 500,000 575,000
92268 Bluff to Beach Guideway 50,000 50,000 50,000
Sub-Total 17,973,341 214,104 18,187,445 7,769,844 3,109,530 7,308,070
Sidewalks and Bike Trail
92339 New Sidewalks 389,833 389,833 389,833
92340 Clw Bch Wesl Bridge Co 3,485,560 3,485,560 179,953 299,077 3,006,530
92341 McMullen Booth Rd Overpass 400,000 400,000 220,457 179,543 0
Sub-Total 4,275,393 0 4,275,393 400,410 478,620 3,396,363
32
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2002 - DECEMBER 31, 2002
Actual Expenditures
Budget Revised Project Open Available Amend
Description 1 0/1/02 Amdmts Budget To Date Encumbr Balance Status Ref
Intersections
92551 City-Wide Intersection Imprvmt 811,778 811,778 393.146 418,631
92552 Signal Renovation 681,148 681.148 501,316 179,832
92553 New Signal Installation 710,188 710.188 295,775 5,411 409,003
92555 Intersection Improvements 3.213,915 3.213.915 2,148,304 4,064 1.061,547
Sub-Total 5,417,029 0 5,417,029 3,338,542 9,475 2,069,013
Pandng
92630 Parking lot Resurfacing 1,029.023 1,029,023 490.013 100,375 438,634
92632 Pkng Garage Structure Rpr 743,432 743,432 135,077 30.237 578,118
92636 Parking lot Improvement 712,977 712,977 345,459 133 367,385
92637 Elec Real Time Signing Systen 350,000 350,000 350,000
92640 Downtown Parking Garage 3,200,000 3.200.000 102.200 3,097,800
92641 Seashell Parking lot 6,000,000 6,000.000 6,000,000
Sub-Total 12,035,431 0 12,035,431 1,072,749 130,746 10,831,937
Miscellaneous Engineering
92820 Memorial Causeway Sr Repl 36,948,701 (36) 36,948.665 35.861,456 315,259 771,950 7
92622 Miscellaneous Engineering 515,846 515,846 163,255 2,266 350,467
92827 Global Pos Sys Survey Equip 125,000 125,000 125,000
92828 Public Works Field laptops 210,000 210,000 17,322 192.678
92829 Comm Sports Complex Dev 21,907,997 605,000 22,512.997 4.569,883 17,164,459 576,443 8
92832 CAD Computer Upgrade 65,000 65,000 65,000
92834 Sign Wori( Station 35.000 35,000 35,000
92635 Preheating Kettle 33,200 33,200 33,200
Sub-Total 59,840,744 604,964 60,445,708 40,611,916 17,481,985 2,149,757
LEISURE
Land Acquisition
93128 Ray Green Park expansion 403,166 (425) 402.741 402.741 0 C 9
93129 Bayview Park 250.000 250,000 216,027 31.973
Sub-Total 653,166 -425 652,741 620,768 0 31,973
Park Development
93201 Eddie C Moore 8 & 9 0 780,000 780,000 780,000 10
93204 Concrete Sidewalk & Pad 172,913 172,913 133,068 39,625
93206 Skate Pks & Roller Hcky Rink 320,000 320,000 6,000 314.000
93208 Softball Complex Dev 982,448 (14,573) 967,675 967,875 0 C 11
93212 Reaeation Trails 948,457 948,457 860.090 56,427 31,940
93213 Park Amenity Purchase & Rep! 374,942 374,942 235,244 31,808 107.889
93229 Tennis Court Resurfacing 294,082 294,082 251,943 37,901 4,238
93230 Playground & Atness Equtpme 726,130 726,130 623,533 29.280 73,317
93231 McKay Park 70.000 70,000 19,520 50,480
93232 long Center 1,000.000 1,000,000 10,400 989,600 0
93235 Maple Swamp Allen's Ck Reha 90,000 90,000 82,291 7,709
93237 Irrigation Sys Mem Cswy RO~ 50,000 50,000 200 49,800
93239 N Gmwd ReclAquatic Camp 4,220,376 4,220.376 4,076,165 297,431 -153,220
93242 JRS Infrastrucuture Repairs 390,000 390,000 284,632 105,368
93243 NW Rec Ctr Start~p Costs 292,000 292,000 193,942 26,656 71,402
93253 Ross Norton Complex 2,700,000 2,700,000 5.287 187,026 2,507,887
93262 Fencing Replacemt Program 424,555 424,555 333,989 14,625 75.941
93266 P&B Infrastructure ImpMTlts 55,000 55,000 55,000
93267 Park land Purchase 1,000,000 (450,760) 549,241 549,241 0 C 12
93268 Passenger Van-Rec progrm 25,000 25,000 25,000
33
CAPITAl IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1,2002 - DECEMBER 31, 2002
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/1/02 Amdmts Budget To Date Encumbr Balance Status Ref
Park Development (continued)
93269 Light Replacement 1,069,176 1,069,176 944,649 101,251 23,277
93270 P&B Pickup Trucks 32,000 (2,466) 29,534 29,534 0 C 13
93271 Swimming Pool R&R 200,000 200,000 200,000
93272 Recreation Trails 2.527,000 2,527,000 2.527,000
93273 Restrooms on Clwr Beach 300,000 (150,000) 150,000 150,000 14
93274 P&R Technology Upgrades 94,000 14,000 108,000 108,000 15
93275 Dog Park @ Crest Lake 90,000 20,000 110,000 61,372 38,923 9,705 16
93276 Carpenter Baiting Tunnel 60,000 60,000 29,491 29,878 631
93277 Harborview Infra Rep/lmpr 60,000 60,000 60,000
93278 Long Center Infra Repairs 67,000 67,000 67,000
93279 Holt Ave Pool Demo 25,000 25,000 615 24,385
93280 Portable Bleacher Sys 38,000 38,000 32,131 5,869
93286 Pklng LoUBlcyle Path Resur & 257,000 257,000 135,068 121,932
93295 Lake Chautauqua Park 597,323 597,323 595,331 2,350 -358
Sub-Total 19.552,402 196,202 19,748,604 10,441,496 1,863,290 7,443,818
Marine Facilities
93413 UUlitieslSvcs Replace 333,966 333,966 314,059 19,907
93429 Dock Replacement & Repair 233,740 233,740 231,521 2,218
93487 Fishing Piers 356,031 356,031 195,712 160,319
93490 Fuel System R&R 80,000 80,000 27,599 52,401
93492 Pier 60 Maintenance 76,540 (540) 76,000 40,438 16,160 19,402 17
93493 Marina Restroom Renov 310,885 310,885 200,764 162 109,959
93494 Fuel Tank Replacement 150,000 150,000 150,000
93495 Dock Construction 70,000 70,000 70,000
93496 Marine Fac OredglMaint 179,029 179,029 44,371 3,347 131,311
93497 Docks & Seawalls 150,000 150,000 150.000
9349B Sailing Ctr Improvements 74,000 74,000 62,922 11,078
93499 Pier 60/Sailing Ctr Maint 15,000 15,000 15.000
Subtotal 2,029,191 .540 2,028,650 1,117,385 19,670 891,596
Airpark
94713 Airpark Master Plan Improv 1,797,885 1,797,885 1,625,803 71 ,4B6 100,593
94772 Airpark Berm 594,000 594,000 234,016 241,772 118,212
94816 Airpark Improvements 400,000 400,000 400,000
94817 Airpark Maint & Repair 20,000 20,000 11,557 8,443
94818 Airpark Security Improvmts 70,000 (40) 69,960 69,960 0 C 34
Sub Total 2,881,885 -40 2,881,844 1,941,335 313,261 627,248
Libraries
93521 Books/Mat'ls Collection 4,470.538 (23.500) 4,447,036 3,719,667 22,114 705,257 16
93523 New Main Library 20,266,001 5B,463 20,324,464 4,648,379 7,426,504 11,266,689 19
93525 N Greenwood Library 1,268,397 1,268,397 1,051,463 79,772 30,041
Sub Total 26,024,935 34,963 26,059,898 9,419.509 7,528,390 12,021,986
GARAGE
94210 Motor Pool Refurbishment 428,624 428,624 64,226 18.035 346,363
94222 Motorized Equip -Cash 1,280,751 1,280,751 963,349 89,735 227,667
94223 Garage Tech Up 369,301 (95,702) 273,600 273,600 0 C 20
94227 Motorized Equip - UP 17,722,307 17,722,307 13,274,787 1,584,620 2,652,274
94228 Garage Hvy Equip Lifts 121,000 121,000 121,000 0
94230 Fleet Asset Mgmt Sys 0 95,702 95,702 95,702 21
Sub-Total 19,921,983 0 19,921,983 14,696,961 1,692,390 3,522,006
3"
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2002 - DECEMBER 31, 2002
Actual Expenditures
Budget Revised Project Open Available Amend
Description 1 0/1/02 Amdmts Budget To Date Encumbr Balance Status Ref
BUILDING MAJNTENANCE
94510 Air Cond Replace-City Wide 1,043,650 1,043,650 663,830 3,4 79 376,341
94512 Roof Repairs 464,235 464,235 410,334 53,900
94514 Roof Replacements 772,160 772,160 532,775 16,281 223,103
94516 Bldg & Maint Technology Upgr. 64,886 (64,886) 0 0 C 22
94517 Painting of Facilities 133,000 133,000 32,440 100,560
94518 Fencing of Facilities 62,000 62,000 10,543 51,457
94519 Flooring for Facilities 538,000 538,000 10,319 171,147 356,534
94520 B&M 3/4 Too Pickup Truck 30,000 (4,317) 25,683 25,683 0 C 23
94521 Elevator Rerum/Modemlzation 220,000 220,000 220,000
94522 B&M Asset Mgmt Sys 0 64,886 64,886 64,886 24
Sub-Total 3,327,930 -4,317 3,323,613 1,685,924 190,908 1,446,781
GENERAL PUBLIC BUILDINGS & EQUIPMENT
94612 MSB/Clty Hall Security 95,000 95,000 52,689 42,311
Sub-Total 95,000 0 95,000 52,689 0 42,311
MISCELLANEOUS
94711 Sand Key Power Line 1,400,000 1,400,000 1,203,312 196,688
94714 Downtown Redevelopment 1,546,974 214,905 1,761,879 1,196,345 20,000 760,438 25
94729 City-wide Connect Infra 300,000 21,000 321,000 321,000 26
94 736 Geographic Information 700,000 700,000 450,131 48,859 201,010
94737 Inform Svcs UPS System 45,000 45,000 40,072 4,928
94738 Telephone System Replac 1,371,062 21,574 1,392,636 1,335,843 56,793 27
94753 Integrated Doc Mgmt Sys 702,352 702,352 509,749 75,208 117,396
94757 Util Billing/Gust Info Sys 1,573,270 1,573,270 1,4 7 4,267 40,938 58,065
94761 Poll Stor Tank RemlRtlpl-Gen 303,658 303,658 206,026 9,272 88,360
94 765 IMR Development 1,541,788 1,541,788 1,320,184 31,326 190,278
94769 Pier 60 Visitors Center 70,000 540 70,540 70,540 0 C 28
94801 Tldemar1< Upgrade 742,623 742,623 377,864 19,125 345,634
94802 Ent Nelwtl; Malnt & Repair 192,377 192.377 192,377 0
94803 Envmmntl Assessmt & Clean-l 524,066 524,066 60,282 413,784 50,000
94805 HR Evaluation System 75,000 (8,142) 66,858 66,858 0 C 29
94807 Risk Management Sys Upgrad. 76,650 (25,626) 51,024 51,024 0 C 30
94808 Phone Sys Replacement 156,560 (22,739) 133,821 133,821 0 C 31
94809 Financial Sys Replacement 1,300,000 1,300,000 183,914 21,300 1,094,786
94811 Elee Mtr Reading Replcmt 100,000 (100,000) 0 0 C 32
94813 Training Room UpgradellT 35,980 (500) 35,480 35,480 0 C 33
94814 Networ1< Infra & Server Upgr 240,000 240,000 186,820 15,256 37,924
94819 Cabana Club Demolition 141,100 (141,100) 0 0 0 C 35
94820 HR Peoplsoft Upgrade 150,000 150,000 150,000
Sub-Total 13,288,460 -40,089 13,248,372 9,094,909 695,068 3,673,300
UTILITIES
Storm water Utility
96103 Slormwater Quality Imp/Prp 2,328,822 2,328,822 2,321,628 1,680 5,514
96119 Allen's Ck Wtrshd Rehab 1,872,218 (51,665) 1,820,552 1,817,026 50 3,476 36
96120 Alligator Ck Implementation 3,222,614 (67.998) 3,154,616 2,210,150 88,042 856,424 37
96121 Cooper's Pt Restoration 348,419 (30,310) 318,109 318,109 0 0 C 38
96124 Storm Pipe System Improv 4,114,441 4,114.441 1,784,678 161,933 2,181,222
96125 Town Pond 11,783,500 (236,956) 11,546,544 5,834,161 1,592.652 4,119,731 39
96127 N Grwd Stmwtr Retrolll 530,326 530,326 318,360 18,820 193,146
96129 Stev Ck Estuary Restor 6,171,673 399,000 6,570,673 2,130,833 54,297 4,210,543 40
96130 NPDES 119,170 119,170 106,979 12,190 1
96137 FDEP Compliance 1,008,000 1,008,000 1,008,000
35
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2002 - DECEMBER 31, 2002
Actual Expenditures
Budget Revised Project Open Available Amend
Description 1 0/1/02 Amdmts Budget To Date Encumbr Balance Status Ref
Stonnwater Utility (continued)
96140 Sharkey Rd Drainage Imprv 900,000 900,000 7,495 499,300 393,206
96141 Kapok Flood Resolution 16,688,000 15,936 16,703,936 11,548,120 1,996,345 3,043,535 41
96142 Myrtle Ave Drainage Imprvmt 9,355,000 9,355,000 189,325 77,475 9,088,200
96143 N. Beach Nelghbrhd Drainage 470,000 470,000 470,000
96144 Stevensn Crk Impl Projects 4,776,563 4,776,563 149,124 695,604 3,931,836
96145 Tropic Hills Drainage Imprv 550,000 550,000 550,000
96146 Grade-All Excavator 200,000 (15,347) 184,653 184 ,553 0 C 42
96147 Laptops for Field Crews 45,000 45,000 45,000
96148 Well Points & Headers 32,000 32,000 32,000
96149 Storm Sys Expansion 1,000,000 1,000,000 1,000,000
96150 Momlngslde/Meadows Drain 575,000 575,000 575,000
96151 Power Screener 200,000 200,000 200,000
Sub-Total 66,290,746 12,659 66,303,404 28,920,640 5,198,387 31,906,834
Water System
96721 System R & R-Mainlenance 715,149 37,000 752,149 723,627 13,075 15,447 48
96739 Reclaimed Water Dist 25,659,401 25,659,401 17,577,874 1,261,265 6,820,261
96740 Water SupplyfTreatment 3,846,089 3,846,089 1,122,023 570,729 2,153,338
96741 System R & R-Capitalized 5,127,825 5,127,825 2,888,871 238,160 2,000,794
96742 Line Relocation-Capltalized 5,664,323 5,664,323 4,568,566 83,295 1,012,462
96743 Mtr Bkflow Prev Dev/Chang 1,623,898 (37,000) 1,586,898 638,783 7,103 941,012 49
96744 System Expansion 1,326,040 1,326,040 620,305 705,734
96747 Rain Sensor Rebates 185,000 185,000 987 184,013
96748 Water Treatment Facility 9,335,000 (995,399) 8,339,601 2,977,639 4,937,911 424,051 50
96749 Clwr Harbor Transm Main 2,546,833 2,546,833 1,765,292 93,187 688,354
96750 Well Rehabilitation 776,375 776,375 261,225 10,584 504,566
96751 Disinfection Systems 1,400,000 1,400,000 957,438 108,025 334,537
96752 Water Service Lines 1,500,000 1,500,000 24,935 632,470 842,595
96754 Reclaimed Wtr Pickup Trucks 58,800 (9,777) 49,023 49,023 0 C 51
96755 Skd Mounted Vac Reclm Sys 83,000 83,000 83,000
96756 Flat Bed Pick up Truck 25,000 25,000 25,000
96757 Water Pick up Trucks 50,000 50,000 50,000
Sub-Total 59,922,733 -1,005,176 58,917,556 34,176,589 7,955,805 16,785,163
Sewer System
96604 WPC Major Equip Overhaul 250,000 250,000 35,724 214,277
96605 WWC Interceptor Lines 3,167,000 3,167,000 127,522 22,543 3,016,935
96606 THM Control 1,700,000 1,700,000 350 15,680 1,683,970
96607 Upgrade TV Truck 40,000 40,000 40,000
96608 Rear Easement SwrClnr 38,000 38,000 38,000
96609 Port CCTV Insp Camera 45,000 45,000 45,000
96610 Portable Generator Sets 65,000 65,000 65,000
96630 Sanitary Sewer Ext 1,452.439 1,452,439 651,469 149,198 651,523
96634 San UtiI Reloc Accomodation 4,203,092 4,203,092 2,258,412 75,392 1,869,288
96645 Laboratory Upgrade & R&R 635,113 (24.947) 610,166 409,272 200.894 44
96654 Facllities Upgrade & Improv 1,775,366 17.213 1,792,579 735,119 275,725 781,735 45
96656 Laboratory BUlldlong 2,198,962 24,947 2,223,909 2,224,665 774 -1.730 46
96658 Chlorine Hndlg/NE AWl 10,342,882 10,342,882 5,453,249 1,351.357 3.538,276
96662 Digester CLNAlMarshall 450,000 450,000 450,000
96664 WPC R & R 3,391,806 3,391,806 2,748,325 114,005 529,476
96665 Sanitary Sewer R&R 17,715,098 1,000,000 18,715,098 7,669,593 247,836 10,797.669 47
96670 Poll Stor Tk Remov-WPC 196,000 196,000 122,326 73,674
96671 Rotary Screen Sludge Thick 153,762 153,762 148,611 5,151 0
36
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1,2002 - DECEMBER 31, 2002
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/1/02 Amdmls Budget To Date Encumbr Balance Status Ref
Sewer System (continued)
96672 NE AWT Carousel 4,595,219 4,595,219 560,364 9,136 4,025,719
96676 Telemetry Sys for Lift 8ta 310,000 310,000 59,707 250,293
96680 NE & East-Influent Screen Cor 170,000 170,000 74,680 95,320
96681 NE-Control Bldg Gr FI Remod 157,000 157,000 157,000
96683 WPC Master Plan Ph II FY99/C 1,200,000 1,200,000 9,017 201,500 984,568
96685 WPC Master Plan Ph III 1,700,037 1,700,037 -241,811 413,734 1,028,115
96686 Pump Station Replacement 7,080,000 7,080,000 1,128,045 2,610,890 3,341,065
96687 Clw Harbor Force Mains 1,440,563 1.440,563 1,411,963 28,600 0
96688 CIw Harbor 8wr Line Reloc 550,000 550,000 550,000
96691 Sewer Portable Generators 130,000 130,000 130,000
96693 WWC Force Main Replcmts 1,936,000 1,936,000 1,147,347 97,115 691,538
96694 Manhole & Gravity Line Repl 1,250,000 1,250,000 493,419 6.493 750,088
96695 WWC Lateral Repairs 400,000 400,000 400,000
96696 WWC Sewer Upgrades 90,000 90,000 90,000
96697 WWC Pick-up Truck 29,400 29,400 29,400
966~B WWC GPS Data Collector 30,000 30,000 30,000
Sub-Total 68,887,739 1,017 ,213 69,904,952 27,227,567 5,625,127 36,547,093
Gas System
96358 Environmental Remediation 1,187,335 1,187,335 541,172 41 ,443 604,719
96365 Line Relocatlon-Pinell Maint 116,089 116,089 116,089
96367 Gas MeIer Change Out-Pin 430,000 430,000 30,757 399,243
96374 Line Relocation-Pin Caplt 2,428,822 2,428,822 425,648 187,150 1,816,024
96376 Line Relocation - Pas Malnt 30,000 30,000 30,000
96377 Plnellas New Main / Ser 5,170,805 5,170,805 2,416,566 23,288 2,730,951
96378 Pasco New Mains / Ser 2,816,782 2,816,782 1,217 ,646 4,016 1,595,121
96379 Pasco Gas Mtr Change Out 420,000 420,000 420,000
Sub-Total 12,599,832 0 12,599,832 4,631,788 255,897 7,712,147
Solid Waite
96426 Faclllty R & R 1,196,752 1,196,752 837,728 40 358,983
96427 Residential Container Acq 2,063,996 2,083,996 1,861,301 67,597 155,098
96429 Commerclal Container Acq 3,478,708 3,478,708 2,798,931 128,418 551,359
96438 Vehicle Acquisition 495,000 102,961 597,961 367,353 121,385 109,223 43
96439 Container Screening Pro 450,000 450,000 17,683 432,318
96440 Improvements to SW Complx 208,785 208,785 32,801 175,984
96442 SW Vehicle Replacement 210,000 210,000 76,458 133,542
Sub-Total 8,123,241 102,961 8,226,202 5,992,255 317,440 1,916,506
UUllty Miscellaneous
96516 Citywide Aerial Photo 185,232 185,232 149,166 36,066
96521 PW Infra Mgmt System 1,077,360 1,077,360 411,204 666,156
96522 Pub Utilities Adm Building 115,000 115,000 93,434 1,789 19,777
96523 Pub Utilities Adm Bldg R&R 52,000 52,000 953 7,051 43,996
Sub-Total 1,429,592 0 1,429,592 654,757 8,840 765,995
Recycling
96802 RecycJ BldglProcess Ramp 334,833 334,833 334,146 687
96804 Recycling CartslDumpsters 566,925 566,925 250,051 10 316,864
96805 Recye ExpanIPrornIR&R 882,236 882,236 515,139 7,500 359,596
96806 Recycling Equip Rap/ac 1,179,550 333,456 1,513,006 726,844 786,163 52
96807 Recycling Van AcquiSition 151,000 151,000 146,600 4,400
Sub-Total 3,114,544 333,456 3.448,000 1,826,179 154,110 1,467,710
TOTAL ALL PROJECTS 441,324,105 1,462,907 442,787,012 228,726,926 55,308,210 158,751,877
37
Special Program Fund
First Quarter Budget Amendments
October 1,2002 - December 31, 2002
Increasel
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs
Clearwater DUI Enforcement Program -
Record a bUdget of $36,000,00 representing
grant received from the Florida Department
of Transportation for the purpose of equipping
10 pollee vehicles with in-car video systems
to enhance the Police Department's our
efforts. Approved by Commission on January
1 99297 36,000 21,2003, 36,000
Operation Apoyo HI.pano 2003 - Record a
budget of $91,726,00 representing
$68.794.00 received from the Florida Office
of Criminal Justice and a transfer of
$22,932.00 from 181-99331 Special Law
Enforcement Trust to provide the city's match.
This Is the second year funding for Operation
Apoyo Hispano. The grant will be used to
provide Interpreter, victim advocacy, and
crime prevention services to the City's rapidly
growing Hispanic Community. Approved by
2 99298 68,794 22,932 Commission November 7, 2002. 91,726
VOCA Grant 2003 -Record a budget of
$36,980,18 representing a $34,510.00 grant
from the Florida State Office of Attorney
General along with a transfer of $2,470.18
from 181-99328 VOCA 2002 to partially meet
match fund requirement. The remaining
match fund will be met with salary reflected in
the Police Department's general fund. The
purpose of the grant is to provide at least
one staff member designated as victim
advocate. Approved by Commission October
3 99301 34,510 2,470 3, 2002. 36,980
4
99316
10,000
Police Volunteers - Record a $10,000.00
budget transfer from 181-99329 Investigative
Cost Recovery to be used to buy uniforms
and equipment for the volunteers.
10,000
5
99317
26,542
Police Education Fund. Record a budget
Increase of $26,542.36 In Police Education
Fines 10 match bUdgeted revenues with
actual revenues received.
26,542
38
Special Program Fund
First Quarter Budget Amendments
October 1,2002 - December 31, 2002
Increasel
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
VOCA 2002 - Record a budget transfer of
$2,470,18 to 181-99301 VOCA Grant 2003 In
order to reduce budget to actual
6 99328 (2,470) expenditures. (2,470)
Investigative Cost Recovery - Record a
budget transfer of $10,000.00 to 181-99316
Police Volunteer Program. This transfer will
be used to purchase unifonns and equipment
7 99329 (10,000) for the volunteers. (10,000)
Florida Contraband Forfeiture - Record
budget Increase of $109,950.38 In court
forfeiture proceeds to match budgeted
8 99330 109,950 revenue with actual revenue received. 109,950
Special Law Enforcement Trult - Record
budget transfer of $122,932.00 representing
a $100,000,00 transfer to 181-99356 Safe
Neighborhood Program and $22,932.00 to
181-99298 Operation Apoyo Hispano 02103
to satisfy the match fund requirements for the
9 99331 (122,932) grants, (122,932)
Officer Friendly Program - Record a budget
Increase of $7,395.00 in donations to match
budgeted revenue with actual revenue
10 99332 7,395 received, 7,395
Vehicle Replacement Fund - Record a
budget Increase of $7,240.00 which
represents a transfer from 181-99908 Extra
Duty Program, The Initial budget reflects an
additional charge of $10.00 per each Extra
Duty job that requires a police vehicle. This
fund has been established to set aside
money for the replacement of vehicles for the
Police Departments' Take Home Car Plan.
11 99350 7,240 The source of revenue will vary. 7,240
Safe Neighborhood Program - Record
budget transfer netting to $25,000.00 which
represents a $75,000.00 transfer to 181-
99947 Safe Neighborhood TV Specialist and
a $100,000.00 transfer from 181-99331
12 99356 25,000 Special Law Enforcement Trust 25,000
Crime Prevention Program. Record a
budget Increase of $800,00 In donations to
match budgeted revenue with actual revenue
13 99364 600 received. 600
39
Special Program Fund
First Quarter Budget Amendments
October 1, 2002 - December 31, 2002
Increasel
Amdmt Project (Oecrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Fed Forfeiture Sharing - Record a budget
increase of $9,810.72 representing
$6,686.27 in federal forfeiture revenue and
$3,124.45 in Interest to match budgeted
14 99387 9,811 revenues with actual revenues received, 9,811
Homeless Shelter - Record a budget
increase of $26,936.46 representing
payment in lieu of taxes from the Clearwater
Housing Authority to the Homeless Shelter
program as approved by the Commission on
15 99938 26,936 August 22, 2002, 26,936
Safe Neighborhood TV Specialist - Record
a budget transfer of $82,750.00 representing
a transfer of 575,000,00 from 181-99356 Safe
Neighborhood Program and $7,750.00 from
the general fund to fund 1V Specialist salary
16 99947 7,750 75,000 and benefits, 82,750
Public Safety Program
Totals: 328,289 7,240 335,529
Community Development
Inflll Housing 2003 - Record a budget
transfer of $185,000.00,558,811 from 181-
99681 Economic Development 2001 and
$126,189.00 from 181.99690 Economic
Development 2002. The proposed location
and scope of the Mt. Carmel Community
Development Corporation of Clearwater, Inc.
project has changed which necessitated the
city allocating additional funds to the project.
Program funds for the acqUisition of real
property and development of an elderly rental
community in the North Greenwood area,
Approved by the Commission February 5,
17 99404 185,000 2003, 185,000
Economic Development 2001 . Record a
$58,811.00 budget transfer to 181-99404 Inflll
Housing 2003 to be used for the acqUisition
of real property and development of an
elderly rental community In the North
Greenwood area. Approved by the
18 99681 (58,811 ) Commission February 5, 2003, (58,811 )
40
Special Program Fund
First Quarter Budget Amendments
October 1, 2002 - December 31, 2002
Increase/
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Economic Development 2002 - Record a
$126,169,00 budget transfer to 181-99404
Infill Housing 2003 to be used for the
acquisition of real property and development
of an elderly rental community in the North
Greenwood area. Approved by the
19 99690 (126,169) Commission February 5, 2003. (126,189)
Community Development
Totals: 0 0 0
Marine Programs
Sembler MItigation Project - Record a
budget Increase of $23,491.53 in interest
earnings to match budgeted revenue with
20 99704 23,492 actual revenue received, 23,492
Beach Guard Donation - Record a budget
Increase of $1,360.00 in donations to match
budgeted revenue with actual revenue
21 99707 1,360 received. 1,360
Marine Programs
Totals: 24,852 24,852
Miscellaneous Programs:
Clearwater Pedestrian/Bicycle Coordinator
- Record a budget In the amount of
$52,787.00 from the Florida Department of
Transportation to obtain a Pedestrian/Bicycle
Coordinator as approved by the Commission
October 3, 2002 to dedicate and focus
resources to address the serious safety
needs of pedestrians and bicyclists in
22 99830 52,787 Clearwater. 52,787
State Brownfield's Redevelopment
Account - Record a bUdget of $133,620.78
representing balances in 181-99971
Brownfield Assessment, 181-99972
Brownfield Stabilization, 181-99973
Brownfield Clean-Up, 181-99974 Brownfield
Data Collection and Research. Received
letter from the Office of the Governor
authorizing the transfer of the funds to a
unified State Brownfield's Redevelopment
23 99871 133,621 Account dated November 25, 2002. 133,621
41
Special Program Fund
First Quarter Budget Amendments
October 1, 2002 . December 31, 2002
Increasel
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Sand Key ATV Donation - Record a budget
In the amount of $9,433,91 in donations
received from the Sand Key Civic Association
to pay for a new ATV for EMS purposes at the
24 99897 9,434 new Sand Key Fire Station, 9,434
Fire Department Honor Guard - Record
budget increase of $650,00 representing an
additional donation to purchase Fire
25 99898 650 Department Honor Guard jackets. 650
Frog Reissue Program. Record a budget
increase of $37,35 in sales to match
budgeted revenue with actual revenue
26 99903 37 received, 37
JWB - MLK 2002 . Record a $3,375.00
budget decrease to reduce budget to actual
expenditures, Program Is complete and is
27 99905 (3,375) being closed (3,375)
Police - Outside Duty - Record a budget
increase of $243,314,60 in contractual
services to match bUdgeted revenue with
$250,554,60 actual revenue received and a
$7,240,00 transfer to 181-99350 Vehicle
Replacement Fund, The transfer reflects an
additional charge of $10,00 per each Extra
28 99908 250,555 (7,240) Duty Job that requires a police vehicle, 243,315
LIbrary Special Account - Record a budget
Increase of $3,248.58 In donations to match
budgeted revenue with actual revenue
29 99910 3,249 received. 3,249
Waste Tlr. Grant - Record a budget In the
amount of $14,706.80 representing grant
revenue from the State of Florida Department
30 99919 14,707 of Environmental Protection, 14,707
Peg Acc... Support - Record a budget
Increase of $100,000.00 in donations to
match budgeted revenues with actual
31 99925 100,000 revenues received. 100,000
Moccasin uke N8ture Park - Record a
budget Increase of $815,30 representing
$80,25 In donations and $735.05 in sales to
match budgeted revenues with actual
32 99941 815 revenues received. 815
..2
Special Program Fund
First Quarter Budget Amendments
October 1, 2002 - December 31, 2002
Increase'
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
JWB - Ross Norton 2002 . Record a
$535.00 budget decrease in order to reduce
budget to actual expenditures, Program Is
33 99943 (535) complete and is being closed, (535)
Special Events - Record a budget Increase
of $392,215,78 representing $176,719.52 In
sales, $150,571.84 in donations, $22,608.20
In sponsorships, $10,015,00 in
memberships/registrations and $32,301.22 in
rentals to match budgeted revenue with
34 99954 392,216 actual revenue received. 392,216
Parks & Recreation Donations & SpeCified
Programs. Record a budget increase of
$75,083.01 representing $14,174.52 In sales,
$37,135.57 In donations, $733.86 in
sponsorships $2,095,90 in admissions,
$19,214,63 in memberships registrations, and
$1,728,53 in rentals to match budgeted
35 99962 75,083 revenue with actual revenue received. 75,083
Economic Dov91opment Incentive Program
. Record a budget transfer of $94.943,88
representing $94,492,00 transfer from
Community Redevelopment Agency and
$451.88 In interest to match budgeted
revenues with actual revenues received, The
agency has included this transfer In their Full
Year 02103 Budget which was adopted
36 99963 94,944 August 19, 2002. 94,944
Cleveland St....t Maintenance - Record a
budget increase of $10,000,00 representing a
transfer from Community Redevelopment
Agency. The agency has Included this
transfer In their Full Year 02103 Budget which
was adopted August 19, 2002 to be used for
37 99968 10,000 maintenance of Cleveland Street. 10,000
Tree Replacement Project - Record a
budget increase of $16,739.20 representing
$16,714,20 In court forfeiture proceeds and
$25.00 In donations to match budgeted
38 99970 16,739 revenue with actual revenue received. 16,739
43
Special Program Fund
First Quarter Budget Amendments
October 1,2002 - December 31,2002
Increasel
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Brownfield Assessment - Record a budget
decrease of $15,129.61
representing a transfer to 181-99871 State
Brownfield's Redevelopment Account to unify
all remaining Brownfield balances into one
unified program, Authorized by letter from the
Office of the Governor dated November 25,
39 99971 (15,130) 2002, Program will be closed, (15,130)
Brownfield Stabilization - Record a budget
decrease of $105,943.41
representing a transfer of $108,591.04 to 181-
99871 State Brownfield's Redevelopment
Account to unify all remaining Brownfield
balances Into one unified program offset with
budget Increase of $2,647.63 in Interest
earnings to match budget revenue with actual
revenue earned, Authorized by letterfrom the
Office of the Governor dated November 25,
40 99972 2,648 (108,591) 2002. Program will be closed. (105,943)
Brownfield Clean-Up - Record a budget
decrease of $108,241,32
representing a $6,962.19 transfer to 181-
99871 State Brownfield's Redevelopment
Account to unify all remaining Brownfield
balances Into one unified program and reflect
a budget decrease of $101,279.13 to adjust
budget revenue to reflect actual revenue
received, Authorized by letter from the Office
of the Govemor dated November 25, 2002.
41 99973 (101,279) (6,962) Program will be closed. (108,241)
Brownfield Data Collection and Relearch .
Record a budget decrease of $2,408,63
representing a $2,937.94 transfer to 181-
99871 State Brownfield's Redevelopment
Account to unify all remaining Brownfield
balances into one unified program.
Authorized by letter from the Office of the
Govemor dated November 25. 2002. Also
reflects budget increase of $529.31 In interest
eamlngs to match budgeted revenue with
actual revenue received. Program will be
42 99974 529 (2,938) closed. (2,409)
Main Street Program - Record a budget
Increase of $537.13 In Interest earnings to
match budgeted revenue with actual revenue
43 99978 537 received. 537
....
Special Program Fund
First Quarter Budget Amendments
October 1, 2002 - December 31, 2002
Increase/
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
EMS Incentive/Recognition - Record a
budget Increase of $8,000.000 representing
funds received from Pinellas County paid to
the Fire Department for EMS Services
performed above standards ouUlned In the
44 99982 8,000 County EMS contract. 8,000
Increment Revenue - IMR - Record a budget
increase of $135,175.73 representing
Community Redevelopment Agency fees for
IMR lands as ouUined under the original
45 99988 135,176 development agreement. 135.176
Moore Fields 8 & 9 - Record a budget
decrease of $530,000.00 In donations and
close program. This program will be reflected
46 99990 (530,000) In the Capital fund, (530,000)
JWB - Kings Highway 2002 - Record a
budget decrease of $1,434.00 to reduce
budget to actual expenditures. Program is
47 99994 (1,434) complete and is being closed, (1,434)
Safety Village - Record a budget increase
of $2,244,90 in donations to match budgeted
48 99998 2,245 revenue with actual revenue received. 2,245
Miscellaneous Programs
Total: 533,727 (7,240) 528,487
I Grand 886,867 0 886.8671
Totals:
4S
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1,2002 - DECEMBER 31,2002
Actual Project
Budget Revised expenditures Open Available Amend
Description 10/1/2002 Amendment Budget To Date Encumbr Balance Status Ref
PLANNING PROGRAMS
99128 Countrywide Consistency Grant 45,050 0 45,050 33,910 0 11,140
45,050 0 45,050 33,910 0 11,140
PUBLIC SAFETY PROGRAMS
99297 Clearwater DUI Enforcement Program 0 36,000 36,000 0 0 36,000 1
99298 Operaclon Apoyo Hispano 2003 0 91,726 91,726 0 0 91,726 2
99301 VOCA 2003 0 36,980 36,980 8,333 0 28,647 3
99303 HUD Drug Elimination/CHA 2000 132,949 0 132,949 132,949 0 0
99304 FY01 HUD Drg Elim Cha 142,501 0 142,501 122,069 0 20,432
99305 Bullet Proof Vest 02 720 0 720 798 0 (78)
99310 K-9 Equipment 7,665 0 7.665 12,505 0 (4,840)
99311 Weed & Seed Asset Fori. 2001 50,000 0 50,000 50,790 2,225 (3,015)
99315 Safe Neighborhood Hero 1,000 0 1,000 890 0 110
99316 Police Volunteers 17,500 10,000 27,500 18,301 0 9,199 4
99317 Police Education Fund 798,510 26,542 825,052 784,729 2,688 37,636 5
99319 Weed & Seed 2000 175,000 0 175,000 174,282 0 718
99321 Hispanic Initiative Video 40,000 0 40,000 40,000 0 0
99323 Weed & Seed 2001 175,000 0 175,000 170,907 0 4,093
99324 LLEBG FY02 203,782 0 203,782 0 0 203,782
99325 Citizen's Police Academy 28,500 0 28,500 21,208 0 7,292
99328 VOCA 2002 39,981 (2,470) 37,511 37,352 0 159 6
99329 Investigative Recovery Costs 876,324 (10,000) 866,324 622,280 650 243,394 7
99330 FL Contraband Forfeiture Fnd 511,751 109,950 621,701 326,439 2,170 293,092 8
99331 Law Enforcement Trust Fd '91 1,851,133 (122,932) 1,728,201 1,559,327 0 168,874 9
99332 Officer Friendly Program 95,491 7,395 102,886 81,046 5,012 16,828 10
99334 Nghbhd Police Homeless 997,800 0 997,800 581,367 32,250 384,183
99335 Opration Apoyo Hispanic 86,666 0 86,660 78,907 0 7,759
99337 Project Next Step 78,500 0 78,500 79,222 0 (722)
99339 COPS Technology Grant 748,350 0 748,350 495,583 84,194 168,574
99348 LLEBG 2002 280,380 0 280,380 170,634 25,136 84,610
99350 Vehicle Replacement Fund 7,240 7.240 0 0 7,240 11
99353 DUI Education Program 3,000 0 3,000 1,420 0 1,580
99356 Safe Neighborhood Program 195.145 25,000 220,145 131,392 1,200 87,553 12
99363 DUI Equipment Fund 19,000 0 19,000 18,889 29 82
99364 Crime Prevention Program 630 600 1,230 573 0 657 13
99375 COPS Universal Grant 1,871,905 0 1,871.905 1,876,612 0 (4,707)
99387 Federal Forfeiture Sharing 173,056 9,811 182,867 97,164 16,900 68,803 14
99393 COPS MORE '98 1,439,383 0 1,439.383 1,424,224 0 15,159
99489 Americops - Project Nucops 262,379 0 262,379 214,620 0 47,759
99938 Homeless Shelter 764,396 26,936 791,332 691,333 0 99,999 15
99947 Safe Neighborhood TV Speclalist 180,897 82,750 263.647 211,471 0 52,176 16
Sub-Total 12,249,294 335,529 12,584,823 10,237,818 172,452 2,174,754
COMMUNITY DEVELOPMENT
99402 Economic Development 2003 201,469 0 201,469 0 0 201,469
99403 Housing Rehab 2003 100,000 0 100,000 0 0 100,000
99404 Infill Housing 2003 12,500 185,000 197,500 0 0 197,500 17
99405 Public Facilities & Improvements 2003 200,829 0 200,829 0 230,352 (29,523)
994 06 Public Services 2003 201,564 0 201,564 0 131,694 69,870
99407 Program Admin 2003 225,400 0 225.400 0 0 225,400
99408 Fair Housing 2003 10,000 0 10,000 0 0 10,000
99409 Demolition 2003 20,000 0 20,000 0 0 20,000
99410 Relocation 2003 25,238 0 25.238 0 0 25,238
99433 Infill Housing '97 561.486 0 561.486 561,486 0 0
99651 Economic Development 50,696 0 50,696 99,853 0 (49,157)
99652 Housing Rehabilitation 221,344 0 221,344 (49,157) 0 270,501
46
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER " 2002 - DECEMBER 31,2002
Actual ProJect
Budget Revised Expenditures Open Available Amend
Description 10/1/2002 Amendment BUdget To Date Encumbr Balance Status Ref
99653 Infill Housing '98 209,B15 0 209,815 209,815 0 0
99661 Economic Development '99 163,655 0 163,655 163,655 0 0
99662 Housing Rehabilitation '99 43,959 0 43,959 38,146 0 5.B13
99663 Home Ownership '99 67,B32 0 67,832 68,282 0 (450)
99670 Housing Relocation 2000 0 0 0 7,568 0 (7,56B)
99671 Economic Development 2000 165,000 0 165,000 18,682 0 146,31B
99672 Housing Rehabilitation 2000 93,725 0 93,725 122,251 0 (28,526)
99673 Infill Housing 2000 0 0 0 21,378 0 (21,37B)
99674 Public Facilities & Improv 2000 270,525 0 270,525 113,19B 0 157,327
99675 Public Services 2000 150,750 0 150,750 150,723 0 27
99676 Program Administration 2000 219,000 0 219,000 194,547 0 24.454
99677 Fair Housing 2000 14,000 0 14,000 13,519 0 481
99678 Demolition 2000 4,743 0 4,743 9,565 0 (4,B22)
996BO Housing Relocation 2001 6,233 0 6,233 18,200 0 (11,967)
996B1 Economic Dvlopmt 2001 331,273 (58,811 ) 272.462 146,216 0 126,246 1B
99682 Housing Rehabilitation 2001 74,424 0 74,424 44,941 0 29,4B3
99683 Infilling Housing 2001 0 0 0 31,082 0 (31,082)
99684 Public Facilities & Imprmts 2001 382,550 0 382,550 386,459 0 (3,909)
996B5 Public Svces 2001 159,031 0 159,031 135,424 0 23,607
99686 Program Adm 2001 255,710 0 255,710 209,514 0 46,197
996B8 Demolition 2001 4,987 0 4,9B7 0 0 4,987
99690 Economic Development 2002 445,000 (126,189) 318,811 29,267 216.436 73,108 19
99691 Housing Rehab 2002 26,415 0 26,415 99,093 0 (72,67B)
99692 Infill Housing 2002 0 0 0 1,720 0 (1,720)
99693 Public Fac & Improvements 294,B83 0 294,8B3 165,934 3,949 125,000
99694 Public Services 2002 150,902 0 150,902 190,158 2,502 (41,75B)
99695 Program Adm 2002 205,BOO 0 205,800 213,458 0 (7,65B)
99696 FaIr Housing 2002 31,000 0 31,000 22,429 2,571 6.000
5,601,738 0 5,801,73B 3,437,404 587,504 1,578,830
SOCIAL SERVICES
9953B Affordable Housing Imp Fees 432,676 0 432,676 132,236 0 300,440
99557 Code Enforcemenl-N Gmwd '96 66,488 0 66.488 0 0 66,488
99559 EEOC Charge Resolution 230,690 0 230,690 224,190 0 6,500
99560 HUD Fair Housing Assistance 107,200 0 107,200 97,200 0 10,000
99562 HUD Special Education 30,000 0 30,000 25,000 0 5,000
99564 Youth VIP Program 31 ,250 0 31,250 1B,750 0 12,500
99565 JWB - Teen Camp 35,160 0 35,160 35,160 0 0
99598 Challenge Loan Guarantee Fd 80,757 0 80,757 0 0 80,757
99599 Infill Housing Developmt Pgm 475,194 0 475,194 209,136 0 266,05B
Sub-Total 1,489,415 0 1,489,415 741,872 0 747,743
MARINE
99704 Sembler Mitigation Project 494,911 23,492 518,403 0 0 518,403 20
99707 Beach Guard Donations 2.410 1,360 3,770 1,545 0 2,225 21
Sub.Tolal 497,321 24,852 522,173 1,545 0 520,828
MISCELLANEOUS PROGRAMS
99801 Brownfield Remediation 307.483 0 307,4B3 300,000 422 7,061
99802 Brownfield Revolving Loan 500,000 0 500,000 57,613 0 442,18B
99803 Long Center Sinking Fund 287,260 0 2B7,260 252,797 0 34,463
99804 City Manager's Flexibility Fund 260.442 0 260,442 117,982 0 142,460
99813 CPR Doll Donation 1,000 0 1,000 985 0 15
99815 Cert Grant 22,012 0 22,012 18,261 0 3,751
99821 JWB-Joe DIMaggio Teen 2001 49,550 0 49,550 54,022 0 (4,472)
99822 JWB.Norton Teen 2001 49,550 0 49,550 56,123 0 (6,573)
47
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2002 - DECEMBER 31, 2002
Actual ProJect
Budget Revised Expenditures Open Available Amend
Description 10/1/2002 Amendment Budget To Date Encumbr Balance Status Ref
99824 OTTED Brownfield Remediation 111,000 0 111,000 110,980 0 20
99827 United Way 2002 1,500 0 1,500 1,325 0 175
99828 Vulnerability Assessment 115,000 0 115,000 0 0 115,000
99830 Clearwater Pedestrian/Bike Coordinator 0 52,787 52,787 0 0 52,787 22
99871 State Brownfields Redev. Account 0 133,621 133,621 401,717 0 (268,096) 23
99897 Sand Key A TV Donation 0 9.434 9,434 0 0 9,434 24
99898 Fire Dept Honor Guard 3,300 650 3,950 0 0 3,950 25
99899 GASB34 Implementation 40,000 0 40,000 0 0 40,000
99903 FROG Reissue Program 10,630 37 10,667 7,989 0 2,679 26
99905 JWB - MLK 2002 33,000 (3,375) 29,625 29,625 0 0 C 27
99908 Police - Outside Duty 1,139,294 243,315 1,382,609 1,436,179 0 (53,570) 28
99910 Library Special Account 300,817 3,249 304,066 255,088 0 48,978 29
99919 Waste Tire Grant 337.462 14,707 352,169 339,588 0 12,581 30
99925 Peg Access Support 425,000 100,000 525,000 418,335 0 106,665 31
99927 Emergency Operation 276,772 0 276,772 0 0 276,772
99928 Nagano Sister City Program 52,329 0 52,329 44,997 0 7,332
99931 Folk Art Festival 132,682 0 132,682 119,601 0 13,081
99939 Brownfield - Federal 300,000 0 300,000 192,629 57,410 49,961
99941 Moccasin Lake Nature Park 91,381 815 92,196 80,905 0 11 ,291 32
99943 JWB - Ross Norton 2002 8,800 (535) 8,265 8,265 0 0 C 33
99950 IDB Fees 54,131 0 54,131 32,830 0 21,301
99954 Special Events 2,169,182 392,216 2,561,398 2,282,680 27,830 250,888 34
99959 Safety Village Upgrado 14,785 0 14,785 10,589 0 4,196
99962 Parks & Rec Gift Giving Pgm 877,981 75,083 953,064 842,597 5,160 105,307 35
99963 Economic Development Incentive Prgrm 133.422 94,944 228,366 51,358 0 177 ,008 36
99964 Sand Key Beach Vegetation 145,042 0 145,042 134,290 0 10,752
99966 Integrated Disability Mgmt Asmnt & Impl 80,000 0 80,000 40,000 0 40,000
99968 Cleveland Streot Maintenance 39,000 10,000 49,000 19,314 0 29,686 37
99970 Tree Replacement Pmject 418,274 16,739 435,013 314,836 0 120,177 38
99971 Brownfield Assessment 195,512 (15,130) 180,382 180,382 0 0 C 39
99972 Brownfield Stabilization 165.462 (105,943) 59,519 59,519 0 0 C 40
99973 Brownfield Clean-up 179,819 (108,241 ) 71,578 71,578 0 0 C 41
99974 Brownfield Data Collection & Research 92,646 (2,409) 90,238 90,238 0 0 C 42
99976 Brownfield St Award 500,000 0 500,000 500,000 0 0
99977 Greenwood Ecodev 70,000 0 70,000 48,461 0 21,539
99978 Malnstreet Program 11,316 537 11,853 0 0 11 ,853 43
99979 Historical Facade Program 44,180 0 44,180 34,006 0 10,175
99982 EMS Incentive/Recognition 5,925 8,000 13,925 2,460 0 11 ,466 44
99983 Local Mitigation Strategy 50,000 0 50,000 24,064 0 25,937
99985 FI Wild Fire Support 23,273 0 23,273 23,273 0 0
99986 Mediterranean Village 277 ,330 0 277,330 184,137 58,727 34,466
99988 Increment Revenue - IMR 44,062 135,176 179,238 0 0 179,238 45
99990 Moore Fields 8 & 9 530,000 (530,000) 0 0 0 0 C 46
99991 Trailer Pk Fire 65,000 0 65,000 0 0 65,000
99992 Fire Prevention 15,000 0 15,000 0 0 15,000
99993 Sailing Center Donations 27,815 0 27,815 26,975 0 840
99994 JWB - Kings Highway 2002 8,800 (1.434) 7,367 7,367 0 0 C 47
99995 Water Conservation Devices 100,000 0 100,000 74,407 956 24,637
99996 Water Conservation Education 1,052 0 1,052 1,052 0 0
99997 Main Library Field Trust 115,571 0 115,571 0 0 115,571
99998 Safety Village 19,526 2,245 21,771 14,026 0 7,745 48
11,330,370 528,487 11,858,858 9,375,638 150,504 2,330,716
TOTAL ALL PROJECTS 31,213,188 886,887 32,100,057 23,827,7115 910,481 7,381,811
48
City of Clearwater
SPECIAL DEVELOPMENT FUND
First Quarter
Amendments
FY 2002103
Revenues
Recreation Land Impact Fees
local Option Gas Tax
Allocation of Designated Reserves
Tranfer-In from the Capital Improvement Fund
Increase!
{Decrease} DescrlDtlon
The revenue amendment reflects an Increase
in anticipated revenues based upon
collections on development projects, The
impact fees of $134,638 collected on the Bella
Rosa Condominium project on Sand Key and
$26,660 on the Heights at Clearwater project
located at the Sunshine Mall redevelopment
$147,150 site were in excess of anticipated revenues.
This amendment reflects a correction of
anticipated annual revenues from local
Option Gas Tax. Although reflected correctly
in the Capital Improvement Fund forecast,
these revenues were budgeted Incorrectly
here. Estimated annual revenues are
800,000 anticipated at $928,060 (not $128,060).
This amendment reflects a correction of the
allocation of designated reserves for capital
projects. With the correction of annual gas
tax noted above, the use of designated
reserves for projects funded by gas tax are
(800,000) not necessary.
This amendment reflects the retum of funds
from capital projects: $485,549.42 from 315-
.92829 Sports Complex project, $450,759.50
from 315-93267, Parkland Purchase; and
936,734 $425.00 from 315-93128 Ray Green Park.
$ 1,083,&84 Net Revenue Amendments
49
..
SPECIAL REVENUE FUNDS
First Quarter: October 1, 2002 - December 31, 2002
Original First Quarter
Budget Amended Budget
2002103 2002103 Amendments
SPECIAL DEVELOPMENT FUND
Revenues:
Ad Valorem Taxes 2,003,450 2,003,450
Infrastructure Tax 11,439,990 11,439.990
County Reimbursement - Fire Tax 481,000 481,000
Development Impact Fees 75,370 75,370
Interest Earnings 500,000 500,000
Open Space Fees 181,600 181,600
Recreation Facility Impact Fees 37.970 37,970
Recreation Land Impact Fees 14.150 161,300 147,150
Transportation Impact 286,280 286,280
Local Option Gas Tax 128,060 928,060 800,000
Appropriation of Designated Reserves 1,145,360 345,360 (800,000)
Transfer-In from Capital Improvement Plan 0 936,734 936,734
16,293,230 17,377,114 1,083,884
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 2,002,350 2,002,350
Infrastructure Tax 4,775,000 4,775,000
Development Impact Fees 75,000 75,000
Transportation Impact fees 290.000 290,000
Local Option Gas Tax 800,000 800,000
Undesignated Special Development Fund 85,000 85,000
Debt Service on Penny for Pinellas Bonds 7,049.690 7.049.690
15,077 ,040 15,077,040 0
50
SPECIAL REVENUE FUNDS
First Quarter: October 1,2002 - December 31,2002
Original First Quarter
Budget Amended Budget
2002103 2002103 Amendments
SPECIAL PROGRAM FUND
Revenue.:
COSG Grant 1,027,000 1,027,000
Home Funds 511,000 511,000
Grant Funds 108,175 108,175
Police Fines and Court Proceeds 159,893 159,893
Donations (217,255) (217,255)
Sales 191,666 191,666
Rentals 34,030 34,030
Sponsorships 23,342 23,342
Admissions 2,096 2,096
Memberships/Registrations 29,230 29,230
Contractual Services 250,555 250,555
Interest Earnings 100,000 130,782 30,782
General Fund 7,750 7,750
Community Redevelopment Agency 239,668 239,668
Other Agencies 26,936 26,936
Transfers from General Fund
Sister City Program 3,000 3,000
City Manager's Feasibility Fund 100,000 100,000
Special Event Funding 64,720 64,720
Homeless Shelter Program 100,000 100,000
Americorp COPS - Matching Funds 40,000 40,000
1,945,720 2,832,587 886,867
Expendltu....:
CDSG Grant 1,027,000 1,027,000
Home Program 511,000 511,000
Public Safety 308,592 308,592
Marine 24,852 24,852
Sister City Program 3,000 3,000
City Manager's Feasibility Fund 100,000 100,000
Other Miscellaneous Programs. 134,271 134,271
Special Event Funding 64,720 456,936 392,216
Homeless Shelter Program 100,000 126,936 26,936
Americorp COPS - Matching Funds 40,000 40,000
1,845,720 2,732,587 888,887
LOCAL HOUSING ASSISTANCE TRUST FUND
Revenues:
SHIP Funds 889.505 881,505
Expenditures:
SHIP Program 889,505 881,505
51
City of Cleanvater, Florida
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2002/03
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders
without City Commission approval within certain limitations,
The following change order have been administratively approved since the last report to the Commission based on the
code specified criteria:
08/30/02
10/14/02
10/16/02
10/22/02
1. Increases do not exceed 10% over Commission approved amount on a cumulative basis,
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5, The time for completion may not be extended by more than sixty (60) days, in anyone change or
cumulatively for the same project.
*****
Administrative Change Order No. 7 - North Greenwood Reclaimed Water &
Corridor Enhancements (#OI-0029-EN). This change order increases the
contract by $176,475.84 for actual quantities of supplies used and additional field
work not included as part of the original contract and decreases the contract by
$176,476,04 for other actual quantities of supplies used, This results in a net
contract decrease of$0.20.
Steve's Excavating, Inc_
-$0.20
Administrative Change Order No, 1 - Town Pond Rehabilitation Project (#98-
Ol/6-EN). This change order increases the contract by $128,574,83 for
additional stonnwater drainage construction, relocation of electrical and gas lines,
and other additional work that was not part of the original contract
Caladesi Construction Co.
$128,574.83
Administrative Change Order No.2 - Mandalay Avenue / Papaya Street / San
Marco Reconstroction (#99-0089-EN). This change order increases the contract
by $431,043,16 for actual quantities of supplies used and additional field work
not included as part of the original contract and decreases the contract by
$277,251.47 for other actual quantities of supplies used, This results in a net
contract decrease of$153,791.69
Keystone Excavating, Inc.
$153,791.69
Administrative Change Order No, I & Final - Cleanvater E/W Recreation Trail
Including Cliff Stephens Park (#OO-0064-PR), This change order increases the
contract by $18,290.00 for actual quantities of supplies used and additional items
required and decrease the contract by $18,400,00 for other actual quantities of
supplies used. This results in a net decrease of $11 0.00 to the contract.
Dolphin Constructon, Inc.
-$110.00
52
11/05/02
11114/02
11/15/02
12/05/02
12/10/02
12/19/02
1/15/03
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2002/03
Administrative Change Order No. 1 - Beach Pump Station Improvements -
Phase 3- Pump Stations 11,/4,45 RefUrbishment, This change order increases
the contract by $109,422.00 and decreases the contract by $15,308 due to
changes in the work required due to unforeseen conflicts. This results in a net
increase of$94,114.oo to the contract.
Westra Construction Corporation
Administrative Change Order No. 1 & Final - Reservoir No I, 2, & 3
Monochloramine Disinfection (#01-0025-U1), This change order increases the
contract by $38,304,75 for a portion of the contractor's overtime expenses and
decreases the contract by $94,010.06 for the unused portion of the contingency
allowance and liquidating damages being assessed for late completion. This
results in a net decrease of $55,705.31 to the contract.
Cole Engineering & Constructors Corporation
Administrative Change Order No. 1 & Final - Sand Key Fire & Rescue Station
#51 (#01-0041 -FI). This change order decreases the contract by $18,862.32 for
actual costs used in completion of this project.
Caladesi Construction Company
Administrative Change Order No.2 - North Greenwood Branch Library
(01-0012-Ll). This change order increases the contract by $21,121.46 for a
change in the type of doors used in construction and other miscellaneous
unanticipated costs.
Angle & Scbmid, Inc.
Administrative Change Order No. 7 - 2001 Sidewalk / Curb Replacement
Contract (01-0021-EN), This change order increases the contract by $35,631.50
for actual supplies and quantities used and for an additional item that was not part
of the original contract This change order also decreases the contract by
535,631.50 for other supplies used or not required. This results in no net change
to the contract amount.
Keystone Enavator5, Inc.
Administrative Change Order No, 1 & Final- Coachman Park Storm Sewer Pipe
Replacement (02-00 79-EN). 11tis change order increases the contract by
52,800.00 for additional time and material costs associated with unforeseen field
conditions.
Dolpbin Constructors, Inc.
Administrative Change Order No, 2 - Improvements to Clearwater Airpark
Runway 16134 (0 1-0050-AP). This change order increases the contract by
594,688.01 for actual supplies and quantities used and decreases the contract by
594.685.21 for quantities of other supplies used. This change order results in a
net decrease ofS2.80 in the contract amount.
K100te Constructlnl, Ine.
53
594,114.00
-$55,705.31
-518,862.32
$21,121.46
50.00
52,800.00
-$2.80
1/22/03
1/24/03
2/26/03
City of Cleanvater, Florida
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2002103
Administrative Change Order No.8-North Greenwood Reclaimed Water &
Corridor Enhancements (OJ -0029-EN), This change order increases the contract.
by $121,128,29 for actual supplies and quantities used and additional work
required based on actual field conditions. The change order decreases the
contract by $121,461,51 for quantities of other supplies used, This change order
results in a net decrease of$333,22 in the contract amount.
Steve's Excavating, Inc_
Administrative Change Order No.1-North Odor Control Implementation East
AWl' Facility (O/-OOSS-U7), This change order increases the contract by
$10,696.65 for additional work not covered in the original contract.
Wharton-Smith, Inc.
Administrative Change Order No. 3 & Final - /mpr(Jvements to Clearwater
Airpark Runway /6134 (OJ-OOSO-AP). This change order increases the contract
by $10,822,11 for additional work not covered in the original contract and for
actual quantities of supplies used. The change order also decreases the contract by
$9,993.60 for actual quantities of other supplies used. The net change is a
decrease of$828,5 1 to the contract amount.
K10te Contracting, Ine.
54
-$333.22
510,696.65
S828.51
ORDINANCE NO. 7097..o3
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2003 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND,
STORMWATER FUND, GAS FUND, SOLID WASTE FUND,
RECYCLING FUND, MARINE & AVIATION FUND, PARKING
FUND, HARBORVIEW CENTER FUND, GENERAL SERVICES
FUND AND CENTRAL INSURANCE FUND, AS PROVIDED
HEREIN; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2003, for operating
purposes, including debt service, was adopted by Ordinance No. 7012-02; and
WHEREAS, at the First Quarter Review it was found that increases and decreases are
necessary in the total amount of $5,068,451 for revenues and $3,336,797 for expenditures;
and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Commission to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No, 7012-02 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2002 and ending September 30, 2003 a copy
of which is on file with the City Clerk, the City Commission hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2, This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst, Mayor-Commissioner
Approved as to form:
Attest:
Cynthia E. Goudeau, City Clerk
Pamela K. Akin, City Attorney
55
Ordinance No, 7097-03
EXHIBIT A
2002-03 BUDGET REVENUE
First
Quarter
Original Amended
Budget Budget
2002103 2002103 Amendments
General Fund:
Property Taxes 31,385,360 31,385.360
Sales Tax 13,973,940 13,973,940
Franchise Fees 6,891,660 6,891,660
Utility Taxes 9,958,970 9,958,970
Licenses & Permits 3.282,610 3,282,610
Fines, Forfeitures or
Penalties 1,504,130 1,504,130
Intergovernmental Revenue 9,792,280 9.814,280 22,000
Charges for Services 2,502,810 2,502,810
Use and Sale of City Property
and Money 1 ,228,800 1,228,800
Miscellaneous Revenues 139,460 139,460
Interfund ChargeslTransfers 11 ,968,670 12,239.070 270,400
Transfer from (to) Surplus 607,900 2,008,360 1,400,460
Total, General Fund 93,236,590 94,929,450 1,692,860
Special Revenue Funds:
Special Development Fund 16,293,230 17,377.114 1 ,083.884
Special Program Fund 1,945,720 2,832.587 886,867
Local Housing Asst Trust Fund 889,505 889,505 0
Utility & Other Enterprise Funds:
Water & Sewer Fund 46,228,000 46,228.000
Stormwater Utility Fund 9.538,080 9,568,390 30,310
Solid Waite Fund 16,175,100 16,204,100 29,000
Gas Fund 29,274,990 29.589,230 314.240
Recycling Fund 2,356,000 2,412,300 56,300
Marine and Aviation Fund 3,201.400 3,209.930 8.530
Parking Fund 4,351,920 4,330,560 -21,360
Harborvlew Center Fund 2,276,280 2,726,280 450,000
Internal Service Funds:
Administrative Services Fund 8.332,980 8.332,980
General Services Fund 3,264,090 3,240,590 -23,500
Garage Fund 8.957,230 8,957,230
Central Insurance Fund 15,779.190 16,340,510 561,320
Total, All Funds 262,100,305 . 267,168,756 5,068,451
56
Ordinance #7097-03
EXHIBIT A (Continued)
2002-03 BUDGET EXPENDITURES
First
Quarter
Original Amended
Budget Budget
2002103 2002103 Amendments
General Fund:
City Commission 266,650 266,650
City Manager's Office 796,720 807,140 8,420
City Attorney's Office 1,354,850 1,361,790 6,940
City Audit 128,790 126,790
Development & Neighborhood SVCI 3,127,450 3,230,860 103,410
Economic Development & Housing Svc 1,537,160 1,617,960 80,760
Equity Services 482,650 465,580 2,930
Finance 1,942,630 1,955,300 12,670
Fire 16,212,050 16,231,790 18,840
Human Resources 1,212,310 1,216,540 4,230
Library 4,687,040 4,715,150 27,510
Marine & Aviation 501,280 452,030 -49,250
Non-Departmental 4,010,430 5,212,610 1,202,180
Office of Management & Budget 284,970 284,970
. OffIcial Records & Legislative Svcs 1,207,340 1,213,820 6,480
Parkl & Recreation 15,778,130 15,898,370 120,240
Planning 1,158,920 1,165,920 7,000
Police 26,929,060 29,001,350 72,270
Public Communications 905,120 907,840 2,720
Public Works Administration 8,709,300 8,774,790 65,490
Total, General Fund 83,238,580 94,929,450 1,692,860
Special Revenue Funds:
Special Development Fund 15,077,040 15,077,040 0
Special Program Fund 1,845,720 2,732,587 886,867
Local Housing Asst Trust Fund 869,505 889,505 0
Utility & Other Enterprise Funds:
Water & Sewer Fund 44,452,990 44,452,990
Stormwater Utility Fund 9,538,080 9,568,390 30,310
Solid Waste Fund 15,724,910 15,755,400 30,490
Gas Fund 28,393,600 28,585,710 192,110
Recycling Fund 2,344,840 2,403,040 58,200
Marine and Aviation Fund 3,181,860 3,189,650 7,790
Parking Fund 3,363,700 3,325,370 -38,330
Harborvlew Center Fund 2,276,280 2,276,280
Internal Service Funds:
Administrative Services Fund 6,332,980 8,332,980
General Services Fund 3,239,680 3,216,180 -23,500
Garage Fund 8,957,230 8,957,230
Central Insurance Fund 14,076,920 14,576,920 500,000
Total, All Fundi 254,831.125 258,288,722 3,338,797
57
Ordinance #7097..(J3
ORDINANCE NO. 7098-03
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2003, TO REFLECT A NET INCREASE OF $1,462,907
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2003 was adopted by Ordinance No, 7013-02; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City
Commission to provide for the expenditure of money for proper purposes not contained in
the budget as originally adopted due to unforeseen circumstances or emergencies arising
during the fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No, 7013-02 is amended to read:
Pursuant to the First Quarter Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2002 and ending September 3D, 2003, a copy of which is on file with the
City Clerk, the City Commission hereby adopts a First Quarter Amended
budget for the capital improvement fund for the City of Clearwater, a copy
of which is attached hereto as Exhibit A,
Section 2, This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance #7098-03
58
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2002/03
First Qtr
Original Amended
Budget Budget
2002/03 2002103 Amendments
Pollee Protection 500,000 500,000
Fire Protection 1,929,200 1,926,173 (3,027)
Major Street Maintenance 3,782,350 3,996,454 214,104
Sidewalks and Bike Trails 3,006,560 3,006,560
Intersections 385,000 385,000
Parking 400,000 400,000
Miscellaneous Engineering 103,200 708,164 604,964
leisure -425 (425)
Park Development 4,572,500 4,768,702 196,202
Marine/Aviation Facilities 340,000 339,419 (581)
Libraries 642,500 677 ,463 34,963
Garage 3,111,500 3,111,500
Maintenance of Buildings 851,000 846,683 (4,317)
Miscellaneous 1,255,000 1,214,911 (40,089)
Stormwater Utility 18,699,000 18,711,659 12,659
Gas System 2,845,000 2,845,000
Solid Waste 500,000 602,961 102,961
Utilities Miscellaneous 227,000 227,000
Sewer System 14,238,000 15,255,213 1,017,213
Water System 10,175,900 9,170,724 (1,005,176)
Recycling 230,000 563,456 333,456
TOTAL 67,793,710 69,256,617 1,482,907
59
Ordinance # 7096-03
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2002/03
First Qtr
Original Amended
Budget Budget
2002103 2002/03 Amendments
GENERAL SOURCES:
General Operating Revenue 1,939,780 2,794,884 855,104
General Revenue/County Co-op 166,420 166,420
Special Development Fund 85,000 85,000
Community Redevelopment Agency 214,905 214,905
Road Millage 2,002,350 2,002,350
Recreation Open Space Impact Fee -50,760 (50,760)
Recreation Land Impact Fee -400,425 (400,425)
Transportation Impact Fees 290,000 290,000
Penny for Plnellas 4,775,000 4,289,451 (485,549)
Penny for Plnellas Bond -368,769 (368,769)
Development Impact Fees 75,000 75,000
Local Option Gas Tax 800,000 800,000
Grants. Other Agencies 4,656,560 6,642,783 1,986,223
Donations -782,000 (782,000)
Interest 132,181 132,181
SELF SUPPORTING FUNDS:
Marine/Aviation Revenue 225,000 225,000
Parking Revenue 400,000 400,000
Harborview Center Revenue 60,000 75,000 15,000
Water Revenue 141,250 141,250
Reclaimed Water Revenue 2,000 2,000
Sewer Revenue 329,750 329,750
Water Impact Fees 220,000 220,000
Water R & R 1,719,000 1,719,000
Sewer Impact Fees 200,000 200,000
Sewer R&R 605,000 605,000
Gas Revenue 2,857,000 2,857,000
Solid Waste Revenue 500,000 500,000
Recycling Revenue 230,000 230,000
Stormwater Utility 2,611,000 2,596,626 (14,374)
Grants 403,900 288,797 (115,103)
INTERNAL SERVICE FUNDS:
Garage Fund 74,000 80,000 6,000
Admin Services Fund 225,000 225,000
General Services Fund 250,000 250,000
Central Insurance Fund -25,626 (25,626)
60
Ordinance # 7096-03
,
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2002/03
First Qtr
Original Amended
Budget Budget
2002/03 2002/03 Amendments
BORROWING - GENERAL SOURCES:
Lease Purchase 711,200 722,734 11,534
Internal Loan 900,000 900,000
SELF-SUPPORTING FUNDS:
Lease Purchase - Sewer 188,000 188,000
Lease Purchase - Water 158,000 148,223 (9,777)
Lease Purchase - Stormwater Utility 200,000 184,653 (15,347)
Lease Purchase - Solid Waste 102,961 102,961
Lease Purchase - Recycling 333,456 333,456
Bond Issue - Stormwater Utility 15,955,000 16,117,044 162,044
Bond Issue - Water & Sewer 20,667,000 20,684,213 17 ,213
INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 3,111,500 3,111,500
Lease Purchase - Administrative Svcs 60,000 -41 ,665 (101,665)
Lease Purchase - General Services -4,317 (4,317)
TOTAL ALL FUNDING SOURCES: 67,793,710 69,256,617 1,462,907
61
Ordinance # 7098-03
Clearwater City Commission
Agenda Cover Memorandum
Worksession Item #: F N I
Final Agenda Item # ~ d\
Meeting Date: _~ ~O lJ ~
SUBJECT/RECOMMENDATION: Approve Resolution No. 03-12, which will amend Resolution No.
00-32 by increasing the amount of lease purchase debt to be incurred by $4,500,000 to a total of
$19,500,000.
lEI and that the appropriate officials be authorized to execute same.
SUMMARY:
The City utilizes lease purchasing to finance capital equipment such as vehicles, thereby spreading
out the payments over a three to five year term.
Resolution No. 00-32 anticipated $5,000,000 per year in lease purchases for the three-year term of
fiscal 2001 thru fiscal 2003, This estimate was based on historical lease purchase activity.
lease purchase activity across City departments has increased significantly, partially due to low
interest rates, The requested increase will provide sufficient lease purchase financing for all
budgeted fiscal 2003 lease purchases,
The current interest rate the City pays for items that are lease purchased is very reasonable.
Current interest rates approximate 2.42% for three-year and 2,79% for five-year debt.
lease purchase is also attractive to departments because it allows them to spread the costs of
acquiring an asset over the useful life of the asset rather than having to fund the full cost up-front.
Reviewed bYt)
Legal m ~ Info Srvc
Budget ~.)J Public Works
Purchasing ~ DCM/ACM
Risk Mgmt ;VIA Other
It/II
,.I./~
~/
Originating Dept:
Finance I Bill Klelnsorge
User Dept. .
Finance l. ) ) } ~. /r". "..-'
Costs
Total
Current
FY
Funding Source:
CI
Attachments
OP
Other
Submitted by:
City Manager
J Printed on recycled paper
o None
A ro riatlon Code:
Rov.2/98
RESOLUTION NO. 03-12
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING RESOLUTION NO. 00-32; WHICH
ESTABLISHED THE CITY'S INTENT TO REIMBURSE
CERTAIN PROJECT COSTS INCURRED WITH
PROCEEDS OF FUTURE TAX-EXEMPT FINANCING;
TO INCREASE THE AMOUNT OF DEBT TO BE
INCURRED BY $4,500,000. FOR A TOTAL OF
$19,500,000; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the city of Clearwater, Florida (the
"Issuer") passed Resolution No, 00-32 allowing debt of $15,000,000 to be
incurred in order to acquire certain items of equipment during the 2000-2001,
2001-2002 and 2002-2003 fiscal years; and
WHEREAS; it has been determined that an additional $4,500,000 is
required for these purchases;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF CLEARWATER, FLORIDA THAT:
SECTION 1, Section 2 of Resolution No. 00-32 is amended to
increase the amount of debt to be incurred by $4,500,000 for a total of
$19,500,000,
SECTION 2. EFFECTIVE DATE, This resolution shall take effect
immediately upon its adoption this day of , 2003.
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
U~
Pamela K. Akin
City Attorney
Attest:
Cynthia E. Goudeau
City Clerk
Resolution Nil. 03-12
Clearwater City Commission
Agenda Cover
Memorandum
Worksession Item #: ~
Final Agenda Item # ~'6
Meeting Date: 3/20103
SUB.ECTIRECOMMENDA TION:
Adopt Resolution 03-13, authorizing acceptance of Airport Expenditure Plan Change #1 requested by
the Florida Department of Transportation,
~ and that the appropriate officials be authorized to execute same.
SUMMARY:
The City Commission approved Supplemental Agreement Number 4, Resolution 03-04, at the January
23, 2003 Commission meeting. The Florida Department'of Transportation (FOOT) agreed to increase
reimbursable funding to include additional security fencing in the existing JPA for the design and
construction of two - ten plane T-hangars, one corporate hangar, the completion of the storm water
management plan and the emergency soil mitigation and fuel tank replacement at Clearwater Airpark,
The FOOT may participate in the security fence construction at one hundred percent up to a maximum of
$20,000 dollars. The total funding provided by the FOOT for thisPA remains the same at $1,118,800.
What the FDOT is doing is making this $20,000 available at 100% instead of the 80/20 split. The $4,000
(20% of $20,000) will remain in the project for future improvements,
This increase represented one hundred (100) percent participation on the part of the FOOT, and nothing
additional on the part of the City. The FOOT is now asking that we officially accept the change to the
Airport Expenditure Plan.
Reviewed by:. -
legal V!jf;.....--__lnfO Srvc
Budget"" Public Works
Purchasing ~ DCM/ACM
Originating Dept:
Marine and Aviation (Bill Morris)
r Depl
Marine and Aviation
Costs
Risk Mgmt N/A Other
N/A
N/A
at
Total
Current FY
Flnding Source:
CI
Attachments
1, Resolution 03-13
2, Airport Exp. Plan Chg #1
o
p
Other.
Slbnltted by: 'O.j' A4.
City Manager Q&A4 v........-
Printed 00 recycled paper
o None
ro nation Code:
Rev. 2/98
RESOLUTION NO. 03-13
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA TO
APPROVE AIRPORT EXPENDITURE PLAN CHANGE #1 THAT
MODIFIED SUPPLEMENTAL AGREEMENT #4 TO PROVIDE
100% FUNDING FOR SECURITY FENCING UP TO $20,000 OF
THE EXISTING $1,118,000 FOOT FUNDING PORTION FOR THE
JOINT PARTICIPATION AGREEMENT BE1WEEN THE CITY OF
CLEARWATER AND THE STATE OF FLORIDA DEPARTMENT
OF TRANSPORTATION AT CLEARWATER AIRPARK;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the FOOT has agreed to provide 100% funding for the repair and
replacement of security fencing, up to $20,000.00, in the Airport Expenditure Plan
Change #1 attached hereto as Exhibit "A" for Joint Participation Agreement FM No.
40300619401, Contract No, A1076: now therefore,
BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF CLEARWATER, FLORIDA;
Section 1. The City Commission hereby accepts and approves Airport
Expenditure Plan Change #1 to the JPA between the City and the FOOT, FM No.
40300619401, Contract No. AI076 to include 100% funding to repair and replace the
security fence in the expenditure plan.
Section 2, This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
2003.
Brian J. Aungst
Mayor-Commissioner
Attest:
Cynthia E. Goudeau
City Clerk
Resolution No. 03~ 13
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February 14,2002
AIRPORT EXPENDITURE PLAN:
1',-
'.,.
The intent of this plan is to use the Airport Flexible Funding Program provideu by S1348B for':;
the following security projects at the Clearwater Executive Airports: ;;,
1, Security Gate Card Reader
2. Perimeter Fence Repairs
3. Closed Circuit Security Camera System
'111e funding for the above projects will be from FloriJ:1. Department of Transportation
F!vl#4029931940 1 in the 01/02 current year work program and will be funded at 100 perccnt,
The above expenditure has been approved by thc City of Clearwater Commission Resolution
#02-09 dated 2/7/2002,
~ .I()~
Beverly 1 , 13uysse
.:\ssistant Marine & Aviation Director
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Change #1
November 25, 2002
Add $20,000 for fence repair :md rep/;lcement required for 1:lyout change due to Keene
Road extension. Tllis is also requested :It 100% from tbe Airport Flexible Funding
Program provided b)' SD48B.
If appro ved pl:Jce il1JPA 40300619401 :md modifY the scope to reflect tbis item.
A..,.j .tJ"Y:7-
B~ver{y)A. Duy~se
Al:ltir~l & Al'i:ltiol1 Assistant Director
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PRELIMINARY AGENDA
Clearwater City Commission Work Session - 9:00 A.M. - (Monday, March 17, 2003)
Service Awards
Convene as Pension Trustees:
1 - Call to Order
2 - Approval of Minutes: 02/18/03
3 - Request for acceptance into membership: James Purdy, Mirna Selva, Jason Kinney, Sara
DeBella, Brian Davis, Carol Anding, Stacy Keenan. Dawn Jenkins, Andrew Rawlins. Robert
Davis, Jr., Charles McAbee, Ann Galluccio, William Bennett, Joseph Raffo, Michael Hayes,
& Michael Roseto.
4 - Regular Pension(s) to be granted: Gertrude Devers, Richard Hodge, Roscoe Dobson,
Jr.,Fredrick Fricke, Melvin Acton, George Johnson, & John Urban.
5 - Approve the change in ownership of EPW Investment Management, Inc.
6 - Authorize staff to conduct a search for a "fixed income" style manager for the Employees
Pension Fund, authorize Callan & Associates to assist with the search for a fee of S25,OOO,
authorize the: cost of the search, including staff travel of approximately S4,000, to be paid
from the pension fund.
7 - Other Business
8 - Adjourn
Reconvene Work Session
PUR PURCHASING
Approval of Purchases per Purchasinq Memorandum:
1. Purchase Contract for Gas Material - Steel pipe and fittings during the contract period:
April 1, 2003 thru March 31, 2004 for $68,000 from M.T. Deason Company, Birmingham,
Alabama. (GAS)
2. Purchase of GC / MS Spectrometer for $87,453 from Varian Analytical Instruments, Walnut
Creek, California. (PU/Lab)
3. Purchase of labor and material for installation of fuel system for $167,216 from Convault
Florida, Inc., Wildwood, Florida. (MR)
BU BUDGET
1. First Quarter Budget Amendments
a. Pass on first reading Ord 7097-03 - Amending operating budget
b. Pass on first reading Ord 7098-03 - Amending the capital improvement budget
ED/HSG ECONOMIC DEVELOPMENT/HOUSING
1. Approve the Modification of Mortgage Note with Greenwood Apartments, LLC to increase
the City's loan by $300,000, to total loan amount of $1,000,000. (Consent)
2. Public Hearing & First Reading - Ord 7063-03 - Amend the Community Development Code
allowing for sidewalk cafes to be located on private property and on public rights of way in
the Downtown and Tourist districts.
Work Session Agenda Shell Master
1
FN FINANCE
1. Approve Resolution No. 03-12, which will amend Resolution No. 00-32 by increasing the
amount of lease purchase debt to be incurred by $4,500,000 to a total of $19,500,000.
MR MARINE /AVIATION
1. Adopt Resolution 03.13, authorizing acceptance of Airport Expenditure Plan Change # 1
requested by the Florida Department of Transportation.
PR PARKS AND RECREATION
1. Approve co-sponsorship and waiver of requested City fees and services charges for FY
2003-2004 special events including six annual City events; and fifteen City co-sponsored
events; at an estimated gross cost of $452,894 ($134,500 representing cash contributions
and $313,394 representing in-kind contributions) for the purposes of departmental budget
submittals. (Consent)
PW PUBLIC WORKS
1. First Reading and Public Hearing Ord 7092-03 - Approve the applicant's request to vacate
part of the drainage and utility easement located on Lot 51, Countryside Tract 94, (A.K.A.
2662 Beaumont Court) more particularly described in Exhibit "A" attached (V2003-02
Catalanotto ),
2. Approve an Underground Pipeline RIW Utilization Agreement with Florida Power
Corporation, a Florida Corporation, 3300 Exchange Place, Lake Mary, Florida, 32746, for the
Drew and Union Streets Reclaimed Water Main project (01-0039-UT). (Consent)
PLD PLANNING
1. Public Hearing & First Reading - Ord 7096-03 - Approve the Zoning Atlas Amendment from
the 0, Office District, to the I, Institutional District for 300 Pinellas Street (Lots 16 and 18,
less the West 85 feet thereof, C. Perry Snell's Bluff View Court, in Sec. 21-29-15) REZ2002-
12004
ORLS OFFICIAL RECORDS/LEGISLATIVE SERVICES
1. Appoint Commission member to serve on the Pension Advisory Committee for the term
4/5/03-4/4/05.
CA LEGAL DEPARTMENT
Second Reading Ordinances
1. Second Reading Ord Nos. 7101-03, 7102-03, 7103-03 and 7104-03, amending Ord Nos.
7052-03, 7053-03, 7054-03 and 7055-03, respectively, to correct scrivener's errors.
First Reading Ordinances
1, Pass on First Reading - Ord 7073-03, amending Code of Ordinances Section 28.04 to allow
approved sidewalk cafes to sell food on public property.
2, Pass on First Reading - Ord 7074-03, amending Code of Ordinances Section 6.31 to allow
approved sidewalk cafes to sell alcoholic beverages on public property.
3, Public Hearing & First Reading - Ord 7099-03 - Amend Section 3-1508 of the Community
Development Code, regarding noise.
Work Session Agenda Shell Master
2
Other City Attorney Items
City Manager Verbal Reports
Commission Discussion Items
Presentation(s) for Thursday Night
1, Celebrate Clearwater Neighborhood Week - March 24-29, 2003.
Other Commission Action
Adjourn
Work Session Agenda Shell Master
3
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Clearwater City COl11mission
Agenda Cover rvlemorandul11
Work session Item #:
Final Agenda Item #
3/17/03
Meeting Date: 3/20/03
SUBJ ECT/RECOMMENDA TION:
SERVICE AWARDS
o
SUMMARY:
and that the appropriate officials be authorized to execute same.
The following employees be presented with service awards for their length of service in the employment of
the City of Clearwater
Reviewed by: Originating Dept:
Legal Info Srvc
- -
Budget Public Works User Dept.
- -
Purchasing DCM/ACM
- -
Risk Mgmt Other Attachments
- -
BACKGROUND:
5 Years
Karma A. Killian
George S, Banores
Laura L. Damico
David M. Larremore
Albert P. Carrier
Frank J, Calabrese
Tyrone Floyd
10 Years
John G, Henry
Steven D, McKinney
David Fletcher
15 Years
Dennis L. Allen
Diane G. Bennett
Charles E, Porthouse
20 Years
James Ruggiero
Submitted by:
City Manager
o Printed on recycled paper
2198
Engineering
Marine
Customer Service
Engineering
Engineering
Parks & Recreation
Public Services
Gas
Solid Waste
Public Services
Parks & Recreation
Police
Parks & Recreation
Fire
Costs
Total
Current FY
Funding Source:
CI
OP
Other
o None
Appropriation Code:
Rev.
- Clearwater
,- ~"'/-~:-~~
. '-::/~-'-/'
Interoffice Correspondence Sheet
To:
Mayor and Commissioners
From:
Cyndie Goudeau, City Clerk
Bill Horne, City Manager; Pam Akin, City Attorney; Garry Brumback, Assistant
City Manager; Ralph Stone, Assistant City Manager
CC:
Date:
March 14, 2003
RE:
Tourist Development Council (TOC) Legislation
I am requesting direction regarding how to address the concern that Clearwater,
although the Pinellas County municipality in which the greatest amount of tourist tax is
collected, is not guaranteed a seat on the TOC a/kla Convention and Visitors Bureau. It
needs to be recognized that a change in the legislation wil/ impact any County with a TOC,
not just Pinellas.
Current State Statutes provides for nine members of the TOC: 1 County
Commissioner (Chair of the BCC unless BCC designates otherwise); 2 elected municipal
officials, one of which is to be from the most populous city; and 6 involved in the tourist
industry (3 to 4 to be owners of motel, hotel, etc).
There are three options to address this concern:
1. Request the Statute to be amended to change the "most populous municipality"
to "municipality in which the greatest amount of tourist taxes are collected."
Under this option Clearwater would be guaranteed a seat and the number of
members on the CVB would not increase. However, this would no longer guarantee S1.
Petersburg, the most populous municipality, a seat.
2. Request an amendment that would have the two elected municipal officials be
from the most populous and the one generating the largest amount of tourist tax dollars.
Under this option both Clearwater and 8t. Petersburg would be guaranteed a seat
but no other municipality in Pinel/as would have representation. In some counties the two
officials may come from the same municipality.
3. Request the membership be increased, providing for three municipal officials; one
from the most populous, one from the one that generates the largest amount of tourist tax
revenue and one "at-large." In order to maintain an odd number of members, the
amendment could also include an additional representative from the industry.
Under this option Clearwater, 81. Petersburg and one other municipality would have
representation. In some counties an eleven-member board may be a bit unwieldy.
318.18 Amount of civil penalties.--The penalties required for a noncriminal disposition
pursuant to s. 313 1"1 are as follows:
* * *
(3)(a) Except as otherwise provided in this section. $60 for all moving violations not
requiring a mandatory appearance.
(b) For moving violations involving unlawful speed. the fines are as follows:
For speed exceeding the limit by:
Fine:
1-5 m.p.h. ... ... .., ... ... ...... .., ......... ... ... .., .,. ......... ........................... ......... Warning
6-9 m.p.h. ............. ... ... ... .., ... ... ...... ... ...... ... ... .,. ... .., ... ... ... ... ... ... ... ... ... '" .., ... $ 25
10-14 m.p.h. ............ .,. ...... ... ..................... ... ... ...... ... ... .,. .,. ... ... ... ... .,. ... .., '" $1 00
15-19 m. p. h. ............ ................................................................................. $125
20 - 29m. p . h. ............. .. . .., ... '" ... .. . ... . .. .. . .. . . .. '" ... ... ... ... .. . .. . . .. ... .., .. . ... ... . .. . .. $1 50
30 m. p. h. and above ............ ...... ... ... ... ." ... .. .. . . '" .. . ... .. . .. . ... ... ... .. . .. . .. . .. . .. . .. ... $250
(c) Notwithstanding paragraph (b), a person cited for exceeding the speed limit by up to
5 m.p.h. in a legally posted school zone will be fined $50. A person exceeding the
speed limit in a school zone will be assessed a fine double the amount listed in
paragraph (b).
(d) Notwithstandinq paraQraph (b). a county or municipality may adopt an ordinance
doublinq the fine a person will be assessed for exceedinq the speed limit in a posted
residential district..
1ill (G1 A person cited for exceeding the speed limit in a posted construction zone will be
assessed a fine double the amount listed in paragraph (b). The fine shall be doubled for
construction zone violations only if construction personnel are present or operating
equipment on the road or immediately adjacent to the road under construction.
(e) If a violation of s. 316.1301 or s. 316.1303 results in an injury to the pedestrian or
damage to the property of the pedestrian, an additional fine of up to $250 must be
assessed. This amount must be distributed pursuant to s. 318.21.
(f) A person cited for exceeding the speed limit within a zone posted for any electronic
or manual toll collection facility will be assessed a fine double the amount listed in
paragraph (b). However, no person cited for exceeding the speed limit in any toll
collection zone shall be subject to a doubled fine unless the governmental entity or
authority controlling the toll collection zone first installs a traffic control device providing
warning that speeding fines are doubled. Any such traffic control device must meet the
requirements of the uniform system of traffic control devices.
316_008 Powers of local authorities.--
( 1) The provisions of this chapter shall not be deemed to prevent local authorities, with
respect to streets and highways under their jurisdiction and within the reasonable exercise
of the police power, from:
(a) Regulating or prohibiting stopping, standing, or parking,
(b) Regulating traffic by means of police officers or official traffic control devices.
(c) Regulating or prohibiting processions or assemblages on the streets or highways,
including all state or federal highways lying within their boundaries,
(d) Designating particular highways or roadways for lIse by traffic moving in one direction,
(e) Establishing speed limits for vehicles in public parKS.
(f) Designating any street as a through street or designating any intersection as a stop or
yield intersection.
(g) Restricting the use of streets.
(h) Regulating the operation of bicycles.
(i) Regulating or prohibiting the turning of vehicles or specified types of vehicles.
(j) Altering or establishing speed limits within the provisions of this chapter.
(k) Requiring written crash reports.
(I) Designating no-passing zones.
(m) Prohibiting or regulating the use of controlled access roadways by any class or kind of
traffic.
(n) Prohibiting or regulating the use of heavily traveled streets by any class or kind of traffic
found to be incompatible with the normal and safe movement of traffic.
(0) Designating hazardous railroad grade crossings in conformity to criteria promulgated by
the Department of Transportation,
(p) Designating and regulating traffic on play streets,
(q) Prohibiting pedestrians from crossing a roadway in a business district or any designated
highway except on a crosswalk.
(r) Regulating pedestrian crossings at unmarked crosswalks.
(s) Regulating persons upon skates, coasters, and other toy vehicles,
(t) Adopting and enforcing such temporary or experimental regulations as may be necessary
to cover emergencies or special conditions.
(u) Enacting ordinances or erecting signs in the rights-oF-way to control, regulate, or
prohibit hitchhiking on streets or highways, including all state or Federal highways lying
within their boundaries.
(v) Regulating, restricting, or prohibiting traffic within the boundary of any airport owned by
the state, a county, a municipality, or a political subdivision and enforcing violations under
the provisions of this chapter and chapter 318.
(w) Regulating, restricting, or monitoring traffic by security devices or personnel on public
streets and highways, whether by public or private parties and providing for the
construction and maintenance of such streets and highways.
(2) The municipality, through Its duly authorized officers, shall have nonexclusive
jurisdiction over the prosecution, trial, adjudication, and punishment of violations of this
chapter when a violation occurs within the municipality and the person so Charged is
charged by a municipal police officer. The disposition of such matters in the municipality
shall be In accordance with the charter of that municipality. This subsection does not limit
those counties which have the charter power to provide and regulate arterial, toll, and other
roads, bridges, tunnels, and related facilities from the proper exercise of those powers
pertaining to the consolidation and unification of a traffic court system within such counties.
(3) No local authority shall erect or maintain any official traffic control device at any location
so as to regulate the traffic on any state road unless approval in writing has first been
obtained from the Department of Transportation,
L1.l.A.countv or municipality may enact an ordinance providing a fine for the violation of s.
316.183 or 316.189 double the amount of the fine specified by s. 318.18(3) when a person
is cited for exceeding the speed limit in a posted residential district,
ill {41 A county or municipality may enact an ordinance providing a fine for the violation of
s. 316.1955 in excess of the fine specified by s, 31 S .18( 6), except that such a fine may not
exceed $250. Any such ordinance may provide for the deposit of such fines in a separate
county or municipal account to be used in the following manner:
(a) One-third to be used to defray expenses for the administration of this subsection,
(b) Two-thirds to be used to provide funds to improve accessibility and equal opportunity to
qualified persons who have disabilities in the county or municipality and to provide funds to
conduct public awareness programs in the county or municipality concerning persons who
have disabilities,
(5)(a) A county or municipality may enact an ordinance providing a fine for the violation of
s. 316.1945(1)(b)2. or 5. in excess of the fine specified by s. 318.18(2), except that such
fine may not exceed the fine specified in s. 318.18(2) by more than $3. However, such
ordinance shall provide that the fines collected pursuant to this subsection in excess of the
fines which would be collected pursuant to s, 318.18(2) for such violations shall be used by
the county or municipality for the purpose of funding a firefighter education program. The
amount of the fines collected pursuant to this subsection in excess of the fines which would
be collected pursuant to s. 318.18(2) for such violations shall be reported on a monthly
basis by the clerk of the court to the appropriate county or municipality.
(b) A county or municipality may enact an ordinance which dedicates a portion of any fine
collected for a violation of such ordinance for the purpose of funding a firefighter education
program, if such ordinance is limited to the regulation of parking within a firesafety zone,
(6) A county or municipality may enact an ordinance providing for the establishment of a
"combat automobile theft" program, and may charge a fee for the administration of the
program and the cost of the decal. Such a program shall include:
(a) Consent forms for motor vehicle owners who wish to enroll their vehicles.
(b) Decals indicating a vehicle's enrollment in the "combat automobile theft" program. The
Department of Law Enforcement shall approve the color, design, and other specifications of
the program decal.
(c) A consent form signed by a motor vehicle owner provides authorization for a law
enforcement officer to stop the vehicle when it is being driven between the hours of 1 a.m.
and 5 a.m" provided that a decal is conspicuously affixed to the bottom left corner of the
back window of the vehicle to provide notice of its enrollment in the "combat automobile
theft" program. The owner of the motor vehicle is responsible for removing the decal when
terminating participation in the program, or when selling or otherwise transferring
ownership of the vehicle, No civil liabilities will arise from the actions of a law enforcement
officer when stopping a vehicle with a yellow decal evidencing enrollment in the program
when the driver is not enrolled in the program provided that the stop is made in accordance
with the requirements of the "combat automobile theft" program.
OJ 1~ 2003 11:18 FAX i2i3929~iO
City of Redington Shores
~OOl
"
-
...
'-'
RESOLrnON 2003.01
RESOLGTIOf'" OF THE PINELLAS COUNTY, FLORIDA, BARRIER ISLAl\'"D
GOVER:'"")m~T AL COUNCLL (BIG-C). STRO;'CL Y URGING THE FLORIDA
LEGISLA Tl'-RE TO SAVE THE S30 ~llLLION A1~lJAL BEACH ~lA1~AGE:\-IENT TRUST
FUND CO~TRlBUTION TO FULL YFID.'D THE DEPARTMENT OF ENVIRONMENTAL
PROTECTIO~'S BEACH EROSION COl'iTROL P~:OJECT PRIORITY LIST FOR FY 03-
04 AS PROVIDED FOR IN CHAPTERS 161 Ai~D 201 OF THE FLORIDA STATUTES k"1)
FURTHER REQUESTING THE FLORIDA LE:GISLATURE TO OPPOSE ANY
LEGISLATIVE EFFORTS TO Al'IEND EXISTL"I'G LAW WIDCH ALLOCATES 530
MILLION ANNUALLY IN CERTAIN DOCUMENTARY STAl\lP TAX REVENUES TO
THE ECOSYSTEM iYlANAGEMENT Al'""D RESTOR;\TION TRUST FV~D FOR THE
PURPOSES OF BEACH PRESERVATION Al'lD REI' AIR; AND BY PROVIDING FOR AN
EFFECTIVE DATE.
\VlIEREAS. Florida's nwnber one tourist attraction is it:. beaches; and
\VHEREAS, beach related tourism has a $41.6 bi llion in:.pact on the state's economy; and
\\'HEREAS, beaches contribute over 51 billion in tourist-related sales tax revenues annually; and
\.......
WHEREAS, 442,000 jobs are created by beach-related tOHrism, with an S8 billion payroll resulting
from additional spending related to Florida's beaches; an(~
\VHEREAS, over half of Florida's 825 miles of sandy be.:lches are experiencing erosion, with 333
miles designated by the Department of EnvironmentaJ Prctection as critically-eroded; and
WHEREAS, the Florida Legislature, pursuant to Chapter l61, Florida Statutes, has declared beach
erosion to be a serious threat to the economic and general 'velfare of the state and its residents; and
has further declared it to be a necessary responsibility t,) preserve Florida's beaches and make
provisions for beach nourishment projects; and
WHEREAS, the Florida Legislature, in 1998, pursuant to statute 161.091 and statu:e 201.15 (11),
provided that designated funding of $30 million annually shall be deposited in the Ecosystem
Management and Restoration Trust FW1d, and that documentary stamp tax revenues shall be the
source ofU1at funding; and
WHEREAS, this $30 million annual allocation hns clllbled Florida to develop a consistent,
adequately-funded, priority driven, long range managcmcr.~l program to address critical erosion; and
'--"
WHEREAS, this program reprcsen1$ a cost-effective intcrg,)vemmental parmership \vhich leverages
a dollar for dollar 10caJ govcnunent match, and up to 651'{, of the total project cost [Tom Federal
sources.
03/14'2003 11:19 FAX 7273929470
City of Redington Shores
l4J 002
'--'
NO\V THEREFORE, BE IT RESOLVED THAT THE PINELLAS COUNTY, FLORIDA,
BARRIER ISLAND GOVERNMEl'iTAL COUNCIL (BIG-C), strongly urges the Florida
Legislature to fully fund the Department of Environmental Protection's beach ~rosion control project
priority list for FY 03-04 with $30 million as provided fo r in Chapters 161 and 201 of the Florida
Statutes.
BE IT FURTHER RESOLVED THAT THE PIl'iELLAS COUNTY, FLORIDA, BARRIER
ISLAND GOVE&~NTAL CO~CIL (BIG-C), respectfully requests that the Florida
Legislature oppose any legislative efforts to amend existing law which allocates $30 million
annually in certain documentary stamp tax revenues to the Ecosystem Management and Restoration
Trust Fund for the purposes of beach preservation and repair.
This Resolution shall take effect immediately upon its adoption,
The foregoing Resolution was offered during Regular Session of the Pinellas County, Florida,
Barrier Islands Governmental Council (BIG-C), on the 26.~day of February 2003, by Mayor Leon
Atkinson who moved its adoption, and said motion was seconded by Mayor Harold Radcliffe and
upon roll call the vote was unanimous,
/Z;~
~I
President
"-'
ATTEST:
---;:~ ~~-=-
Tom De Cesare
Secretary
'-"