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11/02/2000
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'T'„1 -. c'a:;'- .i. .{ . , S . i{• ? {.'.,.: -L's'''r?' ` ,y, ?. .Lf a t? <1` . i} i'k;??n?. 1>?,.° i'' ?,a ,:4 :• 'm;,:,} 1, .??''. P'' .S 'F '^fi ?. '?7>. r,>,. {? •';1.'.f7 ?!. •. rji °f?u•s, S` ?'g• ?• .'?. .Y? '') k? •,7i: {,. `:- Y.'• wfl.?..., ?S 'i+ '!. a r• . t en ao . ; r 568 t"A ?w:.ht"b':?y', 'pry:, Rte. ..k, tg }r« ri ?. I?°; ';i.?;Y'w ` f' 'J??, ?i?f'f< ? ?t.r??•?r?: r?." 7s •E : r . .:?• ?i ;::. .;rr: ".. s#r?rf. -"'; ,'F' ?r,:4,R'rr -irr.?' ",p. r?', rio .[`,s''. ?.e i n.?=' '!9?'. ??.w- P.. _ e.!I '4'r• ? , Cy:Comm,ission, itMeetiong 11-2-00 note: '10-?30-00 Preliminary (Worksession) Agenda and' paperwork that was in package initially but then not continued onto Thursday's agenda is at the back of this agenda pack. 569 7 ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING Thursday, Nover ::.r 2, 2000 - 6:00 P.M. - Commission Chambers 1. Invocation - Rev. David Landers, Heritage United Methodist Church. 2. Pledge of- Allegiance - Mayor. 3. Service Awards - None. 4. Introductions and Awards a) Proclamation: Young Reader's Day - 1118100 5. Presentations a) Nagano Video - Postponed. b) Clearwater Arts Foundation - Folk Art Festival - Update given. 6. Approval of Minutes - Regular Meeting 10/19/00 & Special Meeting 10/19/00 - Approved as submitted. 7. Citizens to be heard re items not on the Agenda Sam Elliott alleged wrong doing regarding a rehabilitation of his family' s home through a City program. The 'City Attorney said the matter has been investigated by numerous agencies and it was determined there was no need to proceed further. Joanie Seagel invited everyone to participate in decorating downtown for the holidays on Saturday at 9:00 a.m. at Station Square Park. She said the "light spectacular" is at 6:30 p.m. on November 24, 2000. Sue Johnston expressed concern regarding construction on Coachman and Keene Roads. She said Coachman Road will become obsolete. Ronald Motley expressed concern regarding tractor trailers not being allowed in neighborhoods. Bill Jonson felt the telecommunication ordinance is not as restrictive as it could. be. Clearwater allows heights higher than the County. Goosh Ghovaee said he appreciates this Commission and what they are doing, especially Commissioner Hooper, He hopes Commissioner Hooper will remain on the Commission as he has demonstrated quality leadership. PUBLIC HEARINGS Not Before 6:00 P.M. 8. Public Hearing - Approve City of Clearwater Neighborhood Revitalization Strategy ACTION: Approved. CITY MANAGER REPORTS CONSENT AGENDA (Items #9-19) - Approved as submitted. 1112100 1 The following items require no formal public hearing and are subject to being approved in a single motion. However, any City Commissioner or the City Manager may remove an item from the Consent Agenda to allow discussion and voting on the item individually. 9. A12groval of Purchases per Purchasing Memorandum: 1) Xerox Corporation, copy machine rental & service, 1011 /00-9/30/01, est. $60,000 (IT) 2) Postmaster, postage, 10/1100-9/39/01, est. $323,000 (SBS / IT) 3) Cayenta Canada Inc., maintenance & support for licensed products, 1011 /00-9/30/01, est. $60,000 (SBS) 4) Hewlett-Packard Company, maintenance of K580 & D350 servers & software support, 10/1/00-9/30/01, $34,212 (IT) 5) Compaq Computer Corp., maintenance of 3 Alpha servers & 1 VAX 4000-300 DEC server, 10/l/00-9/39/01, $ 54,452.28 (1T) 6) Verizon, telephone & related services, 10/l/00-9/30/01, est. $ 540,000 (IT) 7) Ericcson Inc., software service, 12/10/00-12/9/01, $37,500 (GS) 8) PRIDE of Florida, recapped heavy truck tires, 1/1/0.1-12/31101, est. $50,000 (GS) 9).PeopleSoft USA Inc., maintenance for PeopleSoft applications, 10/1/00-9130/01, $67,910 (IT) 10)-Hustler Equipment of Florida, 2 Excell Hustler 3200 Z riding mowers with attachments & 1 Excell Hustler 2500 mid mount riding mower with attachments, replacements, $34,745 (GS) 11) Department of Management Services (Sate of Florida), local & long distance telephone service, 10/l/00-9/30/01, est. $ 205,000 (IT) 12) Sprint Telephone of Florida, purchase & install 3 Nortel PBX telephone systems, $156,560 (lease-purchase financing $135,220 & balance $21,350 cash) (IT) 13) Principal Decision Systems Int'l, software & supporting hardware, for managing, $43,756 (FD) 14) Oracle Corporation, database licenses & software support, 10/l/00-9/30/01, est. $50,000 (IT) 15) Home Depot, building materials & equipment, 12/l/00-11/30/01, est. $45,000 (GS) 16) Hughes Supply, building materials, 12/l/00-11/30/01, est. $45,000 (GS) 17) American Buck-el % The Mack Company, 2 screenings conveyor with compactor including installation, $74,680 (PW) 10. Approve City's annual membership in Tampa Bay Partnership for Fiscal Year 2000-2001, $50,000 (ED) 11. Agreement with FDEP (No. SP589), providing for assessment & remediation of various commercial, orphaned and abandoned sites within Clearwater Brownfields Area (ED) 12. Agreement with Clearwater Beach Chamber of Commerce, tourism services, $25,000 to be funded with $17,809.09 paid by City in FY01 & $7,190.91 to be rolled over from unused funds from last year's contract (ED) 13. Agreement with Clearwater Regional Chamber of Commerce, tourism services, FY 2000-2001, in return for funding in the amount of $170,000 (ED) 14. Amend existing purchase order with Environmental Consulting and Technology, Inc., to complete additional contamination assessment activities to address FDEP comments re Contamination Assessment Report (CAR), increase of $77,000 for new total $299,273.85 (SBS) 15. Contract to Trinity Industries, Inc., 1 st of 2 renewal options, for Liquefied Petroleum (LP) tanks, 11 /3/00-11/30/01, est. $110,000 (SBS) 11/2/00 2 r 16. Clearwater Police Supplementary Pension Plan Board of Trustees - reappoint Bob Shipp (PD) 17. Agreement with YWCA of Tampa Bay, provide advocacy services as part of Hispanic Services Outreach Program,'1113100-11!2101, est. $34,650 (PD) 18. Contract to Steve's Excavating & Paving, inc., for Seminole Dock Baffle Boxes, $88,791.67 (PW) 19. Approve Mayor's travel to NLC donference in Boston 1215-8100 OTHER ITEMS ON CITY MANAGER REPORT 20. First Reading Ord. #6634-00 - Relating to investment of temporary surplus monies; amending Sec. 2.524 to provide for a change in.the types of investments of City funds; approve change to investment policy (FN) ACTION: Approved. Ordinance passed 1st reading. 21. Agreement with FDOT to relocate natural gas mains during improvement project SR590 (Drew Street)/N. Saturn Avenue to NE Coachman Rd., est. $144,837.29; Res. #00-39 - authorizing same ISBS) ACTION: Approved. Resolution adopted. 22. Approve utility work by Highway Contractor Agreement with FDOT for relocation of existing water & sewer facilities impacted by FDOT project located at SP590 (Drew Street) from N. Saturn Ave. to NE Coachman Rd.; Res. #00-41 - authorizing same (PW) ACTION: Approved. Resolution adopted. 23, Contract with WAG[, a division of Wagenvoord Advertising Group, Inc., to purchase part of M&B 24.01 in Sec. 15-29-15, titled as parcels 101 & 601 - FDOT Project 15220-1599, for $500,000 and conveyance of an approx. 1,055 sq.ft. portion of project parcel 100, valued at approx. $8,465, from Cordes Trust to WAGI, plus est. closing expenses of $6,300, for total est. acquisition cost of $514,765 (PW) ACTION: Approved. 24. Agreement with Clearwater Country Club, Inc., regarding operation of property known as Clearwater Country Club Golf Course (PR) ACTION: Approved. 25. Agreement with Tampa Bay Water, reimbursement of funding for preliminary engineering for advanced water treatment facilities in cooperation with City, in the amount of $270,000; approve McKim & Creed Work Order for engineering services providing concurrent studies and technical oversight of advanced water treatment project, $369,000 (PW) ACTION: Continued to 11116100. 26. Other Pending Matters - None. 11/2100 3 `T .,13i1 .1 r -ir :•i?: ?1t ?r r1 . .. r CITY ATTORNEY REPORTS 27. Other City Attorney Items The City Attorney requested Commission authorize a.lawsuit against Nelson Construction Company for out gas lines. The request was-approved. The City Attorney requested direction regarding St. Petersburg Junior College's request that the recent settlement be changed to provide that the college not be charged a stormwater fee in the future. The request was denied. 28.' City Manager Verbal Reports - None, 29. Commission Discussion Items a) Procedure for appointing Commissioner vacancy -- Consensus to request Individuals interested in being appointed to submit names. Appointment to be considered at 11/16/00 meeting. 30. Other Commission Action H_ ar requested discussion regarding a Charter change to provide for the Commission to approve policies and procedures. He requested putting the Internal Auditor under the Commission. These items will be discussed at the 11/13/00 Worksession. He requested discussion regarding parking garages. This item will be on the December agenda. He requested total costs for the Memorial Causeway bridge project. Johnson was happy to hear about the t10 million for the Memorial Causeway bridge. Aun st thanked all the sponsors and volunteers for the Jazz holiday. He enjoyed attending the Clubhouse Estates block party. He said Beach by Design meetings begin next week. The Folk Arts Festival is 11 11 0-1 2100. 31. Adjournment - 9:31 p.m. 1112100 4 Clearwater City Commission Agenda Cover Memorandum Worksesslon Item #: Final Agenda Item # Meeting Date: SUBJECTIRECOMMENDATION: Approve the City of Clearwater Neighborhood Revitalization Strategy I] and that the appropriate officials be authorized to execute same. SUMMARY: The City of Clearwater Neighborhood Revitalization Strategy is a component of the City's Consolidated Plan. The Neighborhood Revitalization Strategy is a program established to promote a flexible design in the City's allocation of funds provided by the U. S. Department of Housing and Urban Development (Community Development Block Grant Program) to promote innovative programs in economically disadvantaged areas of the City of Clearwater. Approval of the Revitalization Strategy is the first of several steps that will lead the City to a more flexible and responsive approach to our community development issues. The strategy provides for enhanced regulatory flexibility in the program requirements for providing Community Development Block Grant Program (CDBG) funds for economic development, housing and public service activities. In terms of economic development relief, the strategy allows any job creation or retention efforts relief by not requiring businesses to track the income of people hired or retained. Economic development activities carried out in the approved neighborhood revitalization area are also exempt from the aggregate public benefits standards. The relief for public service activities can be viewed in terms of the regulatory requirement that no more than 15% of the total CDBG allocation can be used for public services activities. Under this strategy, all public services offered within the subject neighborhood and carried out as part of qualified projects by a Community Based Development Organization are exempt from the public service cap of fifteen percent. Therefore, the City will be able to offer a more intensive level of service to stimulate revitalization. It will also allow the City to address some of the needs of the disadvantaged community by offering job training and other related economic development assistance. In the housing arena, the revitalization strategy will allow the City to track scattered site housing units as a single strategy. This will permit the City to provide housing opportunities to not only low to moderate- income families, but to other families who earn between 80 - 120 percent of area median. This will increase the level of affordable housing units and thereby raise the income level of the neighborhood. This strategy will be used in the North and South Greenwood communities. Reviewed by: originating Dept.: Costs Legal NIA Info Srvc NIA Planning and De ??rnq? Total NIA Services Budget NIA Public Works NIA User Dept.: 7u, ? Funding Source: Purchasing NIA DCMIACM T Mousing Divisio Current FY Cl W Risk Mgmt NIA Other Attachments OP Neighborhood Revitalization Other Strategy Submitted by: - 440W.A.. City Manager None norooriation Coda: Grinlprr on rnr.vr,1Pd nanar F ;'??f.7 JfC 1•!r`. .,j r; _. ..?i ?: Vrt,.Jti+?., '? 7'r Ir ., rL ! ,t ; :I 7?Td ??1,'Ll;,?+'d.'1!'' ?..?'• grv 7::? I ,1 `§ F,l :?i:'ir ..Y. i.t''.r l,l.g' r f;!'e. i .i}!. :"+, 'l ?,?f; i;'•!'r?... .l:. r'. `{,:N. {, -I;. rr{'?7, ?I:?:YrNt 1 r. FL y?: ?;S'S••H t•`.?•??°''Sr.li.°?F,.,.1'a'4 ?S'V Ti.y,?fti,?7y!'?'.r,r?.4{"r''MW4a?1?e.r,?l•.i'L,u..?..•ri».. ?•.wa:,r+,;'d`??.;?lw%wfi,r•t+p.«i...:4'se,-.,li•.?w.:ri: ts.?iin?v?::r?s=.1 ,..:i o, .F,,.o..,e,.ro.';J,.?''11:1..+ , :. ?,i,?l: ,o,,.r..::`... .. .. ? ?eF?. Fld3' ?Il` ? `?`?.?t']I'{-'? ?! R'?.'j ?`a :; •?S+• r.a:l r; t??. r*1??}?,• ?'?; d.'?•'3.` <! •, . ?' 'r ;'!°" ri'; 1P s{. ^ 1 . Syr. ''?1 ; r'°".}, ?'1, `i' '??.... ???.a7 ?.r;'?! 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"' .. .. ? ?? ?? , TABLE OF CONTENTS Neighborhood Revitalization Strategy Area Map .....................................Page" i Neighborhood Revitalization Strategy Program Description ........................Page 2 Neighborhood and Demographic Overview .................................... ........Page 3 Community'Consultation ............................ ......:...................... ........Page 4 Strategy Area Assessment .:..............................................................Page S Unmet Demand for Services and Facilities.'.... ................................ ........Page 7 Problem Analysis ...........................................................................Page 10 Economic Empowerment ........ . ............... . ................................ ......... Page 13 Performance Measures ............................................................ .........Page 16 North Greenwood Neighborhood Comments................................... ........... Page 18 South Greenwood Neighborhood Comments ............................................Page 21 .. j 11 i NORTH GREENWOOD , NEIGFIbORHOOD I STRATEGYIAREA ?• ;• - ?.L `?a it • ?..?' j.i? +•. f ST. }. ?_ •? i CLEARWAM j =ZMAND NY OW TO MAY 11M AN L"m L - NEIGHBORHOOD AREA MAP ; Census Place -!County (High Res) SOUTH GREENWOOD =Water Area - NEIGHBORHOOD Streets " ?•.., ??.-- _,. ,•.. . city I STRATEGY•AREA o .40 •80 4.2 } Mites CITY OF CLEARWATER, FLORIDA NEIGHBORHOOD REVITALIZATION STRATEGY The City of Clearwater Neighborhood Revitalization Strategy is a component of the City's Consolidated Plan. The Neighborhood Revitalization Strategy is a program established to promote a flexible design in the City's allocation of funds provided by the U. S. Department of Housing and Urban Development (Community Development Block Grant Program) to promote innovative programs in economically disadvantaged areas of the City of Clearwater. The strategy provides for enhanced regulatory flexibility in the program requirements for providing Community Development Block Grant Program (CDBG) funds for economic development, housing and public service activities. In terms of economic development relief, the strategy allows any job creation or retention efforts relief by not requiring businesses to track the income of people hired or retained. Economic development activities carried out in the approved neighborhood revitalization area are also exempt from the aggregate public benefits standards. The relief for public service activities can be viewed in terms of the regulatory requirement that no more than 15% of the total CDBG allocation can be used for public services activities. Under this strategy, all public services offered within the subject neighborhood and carved out as part of qualified projects by a Community Based Development Organization (CBDO) are exempt from the public service cap of fifteen percent. Therefore, the City will be able to offer a more intensive level of service to stimulate revitalization. It will also allow the City to address some of the urgent needs of the disadvantaged community by offering job training and other related economic development assistance. In the housing arena, the revitalization strategy will allow the City to track scattered site housing units as a single strategy. This will permit the City to provide housing opportunities to not only low to moderate-income families, but to other families who tarn between 80 - 120 percent of area median. This will increase the level of affordable housing units and thereby raise the income level of the neighborhood. NEIGHBORHOOD REVITALIZATION STRATEGY AREA (NRSA) BOUNDARIES The City proposes to establish two different strategy areas. One strategy area will encompass Census Tract 261 and 262, hereby known as the North Greenwood Neighborhood Strategy Area and Census Tract 258, hereby known as the South 2 Greenwood Neighborhood Strategy Area. The North Greenwood Strategy Area is bounded by Betty Lane to the east, Clearwater Harbor to the west, Union Street to the north, and Drew Street to the south. The South Greenwood Neighborhood Revitalization Strategy Area is bounded by Evergreen Drive to the cast. South Ft. I larrison Avenue to the west, Lakeview Road to the north and Belleair Road to the south. Please see attached map ol'the strategy areas. NEIGHBORHOOD AND DEMOGRAPHIC CRITERIA North Greenwood Neighborhood Revitalization Strategy Area (NGNRSA) The North Greenwood Neighborhood Revitalization Strategy includes census tracts 261 and 262. Both census tracts have a combined population of 6,321 people of which 63.3 percent are considered of low to moderate income. Census tract 261 has a population of 4,170 people of which 55.3 percent is low to moderate income. Census Tract 262 has a total population of 2,151 in which 71.2 percent are low to moderate income. These two census tracts have the highest percentage of low to moderate-income residents. In fact, these areas have a low to moderate-income level that is almost double the City's average of 35.5 percent. The total land area for the North Greenwood Neighborhood Revitalization Strategy Area is approximately 1.3 miles. The population in the area is relatively young with the median age being 33.3. There are approximately 1,537 families in the area with 861 (56%) of the families living as married couples and 540 (35%) of the families living as single parent households with no husband present. The area is also primarily residential in nature. There are a total of 3,224 housing units in this area. The housing conditions vary from dilapidated to sound. The median home values in this area are lower than the rest of the City. The median value of homes in tract 262 is $39,000 and $65,000 in 261. The median value of homes in the City of Clearwater is $80,400. The median contract rent is $328 per month for tract 261 and $253 for tract 262. The median contract rent for the City is $393. The household income in these areas is also lower than the rest of the City. Tile median income for the City is. $26,971. The median income for tract 261 is $20,700 and $12,716 for tract 262. There are 199 families in tract 261 who are below the poverty rate and 140 in tract 262. The unemployment rate for persons 16 years or older is 7.1 percent in tract 261 and 11.1 percent in tract 262. This is over twice the City's rate of 4.8 percent. South Greenwood Neighborhood Revitalization Strategy Area (SGNRSA) The total land area for the South Greenwood Neighborhood Revitalization Strategy Area is approximately.7 miles. The population in the area is relatively young with the median age being 31.6. There are approximately 866 families in the area with 536 (62%) of the families living as married couples and 250 (29%) of the families living as single parent households with no husband present. The area is also primarily residential in nature. There are a total of 1,555 housing units in this area. Their housing conditions vary from dilapidated to sound. The median house value in this area is lower than the rest of the City. The median value of homes in tract 258 is $53,800. The median value of homes in the City of Clearwater is $80,400. The median contract rent is $322 per month for this area and $393 for the City. The household income in these areas is also lower than the rest of the City. The median income for the City is $26,971. The median income for tract 258 is $18,147. There are 168 families who are below the poverty rate. The unemployment rate for persons 16 years or older is 6.1 percent and 4.8 percent for the City. COMMUNITY CONSULTATION The community consultation process involves soliciting input on the revitalization strategy from the residents of the area, owner/operators of businesses, local financial institutions, non-profit organizations, and community groups. The method used by the City in this process included holding two public information-gathering meetings in the community with all the stakeholders; providing a 30-day comment period, holding a meeting with the local housing advisory board and City Commission, and providing two additional follow-up meeting with the results. The first public meeting was held on July 13, 2000 for the North Greenwood Strategy Area and on July 18, 2000 for the South Greenwood Strategy Area. The follow meetings for the North and South Greenwood Neighborhopds are tentatively set for September 12 and 14, 2000. The local housing advisory board meeting to discuss this strategy is scheduled for September 19, 2000. The City Commission will meet to discuss this item on November 2, 2000. The final meeting with all stakeholders is yet to be determined. Please see pages 18-20 for public comments from the first and second community meetings. ASSESSMENT Level of Employment According to the 1990 Census, there were 83,351 people living; in the City that were 16 years or older. The Census reported that of this population, 57% (47,568) was in the labor force. Of the total labor force, 45,175 people were employed and only 2,292 were unemployed. The unemployment rate for the City is only 4.8%. 4 1 While the City as a whole demonstrates a vibrant area with employment opportunities, some communities within the city do not show this type of success. In the Neighborhood Revitalization Strategy Area (NRSA), the employment outlook is not as bright as the City. The reason for the disparity varies'from education to economic disinvestment. The census reported that a total of 5,210 people 16 years or older lived in the North Greenwood Neighborhood Revitalization Strategy Area. Ofthis total, only 3,368 (65%) J of the people were listed in the labor force. The unemployment rate for this area, which includes two census tracts, is an aggregate of9.1%. The unemployment rate in tract 261 is 7.1 % while the rate for 262 is 11.1 %. The employment rate in the South Greenwood Neighborhood Revitalization Strategy Area is 7.6%+. The unemployment rate for tract 258 is 6.1 percent. This rate is viewed by the total of 1,694 people 16 years or older in the workforce with 1,590 being employed. In both strategy areas there are not enough employment centers to offer employment to the area workers. In. both areas and the City as a whole, a significant number of the residents in the workforce work outside the neighborhoods. In the City of Clearwater only 52% of its residents work within the city. This trend continues for the North Greenwood Neighborhood Revitalization Strategy Area where 66% work within the City. The mean travel time to work of 20.9 minutes suggests that only a very few residents work within their neighborhood. This is also seen in the demographics for the South Greenwood Neighborhood Revitalization Strategy Area where the mean travel time to work is 20.3 minutes and only 53% of the workforce is employed by businesses located in the city. Neighborhood Business and )Employment Data Data on the number of businesses located in the area and the number of people employed was not available. Access to Capital for Area Businesses A majority of the businesses located in both strategy areas are small and neighborhood based. The relatively small population does not offer much opportunity for the businesses to expand. Potential business owners who seek capital from the private sector have found it difficult to secure resources. Private sector loans are normally larger than the amount of the funds needed by area small businesses and have underwriting criteria that most new or expanded businesses could not meet. Funding resources available to these businesses are through a small amount of CDBG funds provided by the City, and a revolving loan fund provided by the National Development Corporation - Grow Clearwater Fund. Other resources available include the City's Brownfield Program and economic development funds from the State of Florida. 5 Housing Needs There are a total of 3.224 housing units located in the North Greenwood Revitalization Strategy Area and 1,555 in the South Greenwood Revitalization Area. In the North Greenwood area, 1376 (43%) are owner occupied and 1,447 (45%) are rental occupied. The vacancy rate is 17' XU for the entire area with a rate of 3% for units for sale and S% for units for rent. The low vacancy rate for units for sale and rent tend to suggest that there are not enough housing units in the area. The median value for the owner occupied units is $48,700 for the North Greenwood Strategy Area. The value in census tract 262 is $39,000 and $58.400 for tract 261. The median contract rent for the area is $290 per month. The contract rent for tract 261 is $328 per month and $253 for tract 262. There are 731 (47%) owner occupied units and 645 (41%) rental occupied units in the South Greenwood Area, One hundred seventy nine units are vacant. The vacancy rate for the area is 12 percent. The vacancy rats for owner occupied units is 3% and 4% for rental occupied units. These rates also suggest the need for additional units. The median value for owner occupied units is $53,800. 'flit median contract rent is $322 per month. The housing conditions in these areas range from dilapidated to sound. The housing stock in these areas is some of the oldest in the City. Due to lack of income for home maintenance, some of the homes require a substantial amount of rehabilitation. Specific details on the conditions ofeach home are not available. Current Availability of Economic Development or other Community Services There is only one agency located in the strategy areas that provide direct economic development services. Clearwater Neighborhood Housing Services, Inc. provides direct loan funds to new and existing businesses. The agency also provides technical assistance to potential and existing; businesses and assistance with preparation of business plans. Other agencies that provide economic development services indirectly include Ervin's All-American Youth Club and the North Greenwood Family Center. Ervin's All- American Youth Club offers a youth business enterprise program and the North Greenwood Family Center offers a youth program for job skills training. Lockheed Martin Pinellas Works! provides recruitment, orientation, eligibility intake, assessment, remedial education, GED, life skills training, job training and job placement services to youth between the ages of 18-21. The Clearwater Stars program provides low to moderate income hard to place citizens with attitudinal training, job placement, and job development and post placement support, These services will be offered primarily in the Neighborhood Revitalization Strategy Areas. There are many organizations located in the strategy area that provide needed services. These organizations include but are not limited to Community Pride Child Care Centers, Homeless Emergency Project, Mount Carmel Community Development Center. North Greenwood Association, North Greenwood Family Center, Alpha Kappa Alpha Sorority, 6 Safe House, South Greenwood Neighborhood Association, Community Services Foundation,. South Greenwood Family Service'Center, Greenwood Panthers, North Greenwood Community Health Center and the African American Leadership Council. Their operational resources are generally derived from federal, state or local contributions. A survey completed by Career Options in 1998, reported that 71% of the agencies that provide services in the neighborhood revitalization strategy areas serve more than 200 people per year. The categories in which these organizations provide services include Community Facilities, Education and Training, Community and Neighborhood Development, Faith, Civic & Volunteerism, Youth Development, Job Skills Training, Family Support Services, Employment/Job Search Services, Business Development and Services for Self-Employed, Health Services, Basic Needs and Emergency Services and Information and Referral., The survey also noted that a majority of the agencies surveyed stated that they provide services in more than one of the categories listed above. Unmet Demand for specific types of facilities and services The survey completed by Career Options viewed the unmet demand for specific types of facilities and services though the resource categories mentioned in the previous section. They include the following: Resource Category A: Employment Services and Job Search Assistance Not offered: Job Banks which list candidate data Pre-Employment Physical Exams Pre-Employment Drug Screening Paid Internship Limited: Subsidized Work Placement Funding Subsidies for Employment Services Unpaid Internships Resource Category B: Job Shills Training Limited: Electronic Assembly (very low for youth) Advanced Computer Skills for Youth Building Trades (none reported for youth) Bartending and other hospitality occupations Elderly Care Building Maintenance Environmental Technology Sewing/Clothing & Fashion Trades Resource Category C: Other Education and Training 7 W ba - ?tr I. . Limited: Resource Category D: Limited: Resource Category E: GED Preparation. Low for youth. Some past locations Discontinued. College credit for youth Scholarships Education Test Preparation Business Skills Training for Youth Practical Economics for Youth Individual & Family Support Services and Counseling Child Care - Center based care for toddlers Child Care - Infant Care Child Care - Evening & Week-end Care Child Care - After School Care for School Aged Children Child Care - Young Teens Individual & Family Counseling Services for Small Business, Entrepreneurs, and'Seif Employed None reported for youth Classes in Small Business Management Small Business loans, venture capital, start up fees Funding for Bids on Government Contracts Resource Category F: Community Facilities None Reported Community Training Facilities and A-V Equipment Limited: Community Access to Computer Labs Outpost Offices for Community and Social Services Resource Category G: Community & Neighborhood Development, Faith Based, Civic & Volunteer Activities. Utilization figures not reported Resource Category H: Basic and Emergency Needs Not Reported: Emergency Food Services Abuse shelters/victim services Resource Category I: Health Services Not Reported: Emergency Health Care Eye Exams, Dental Care, Hearing Aids, and Family 1 1 Resource Category ]: Youth Development Limited: Mentoring & Teen Council Participation Summer Camp After School Activities Not Reported: Adult participation in Mentoring, Teen Council, Other YD Comments made by the community stakeholders in the first series of public meeting echo those addressed in the Career Options survey for unmet needs of the community. The unmet needs stated by the groups are as follows: • There is a need to take a survey to specifically identify conununity needs. • There is a need fora family planning organization. • There is a need to de'Velop a minority training program for youths to get them thinking of going into the police and fire departments careers, • There is a need to build a new community library with a meeting/training room, • There is a need for more ne«w sinule family homes. • There is a need for rehabilitation of existing single family homes. • There is a need to provide better service delivery in providing housing loans. + There is a need for more youth social services. • There is a need for drug awareness training programs. • There is a need for additional children programs. • There is a need for a youth mentoring program. Although there was consensus on the unmet needs of the community, the stakeholders suggested that a needs analysis should be completed to verify their claims. The future needs analysis should include the most recent census data. Community Organizations that are ready and available to assist with economic development efforts There is only one established organization that is ready and available to assist with direct economic development efforts. Clearwater Neighborhood Housing Services, Inc. has been providing direct services to business and potential business developers for over twenty years. Through funds provided by the City of Clearwater, State of Florida and the Neighborhood Reinvestment Corporation, the agency has offered direct loans to businesses for start up and business expansions, business plan preparation assistance and technical assistance. Two new organizations have been established to provide job placement services in the Neighborhood Revitalization Strategy Areas, They include Lockheed Martin Pinellas Works! and Clearwater Stars. Lockheed Martin Pinellas Works provides recruitment, orientation, eligibility intake, assessment, remedial education, GED, life shills training. job training and job placement services to youth between the ages of 18-2 1. The 9 Clearwater Stars program provides low to moderate income hard to place citizens with attitudinal training, job placement, and job creation and•post placement support. Skilis or Services that arc currently unused or underutilized within the community Please see unmet needs section. Fledging projects started within the neighborhood but are unable to take root due to funding According to the Career Options survey, a majority of all agencies listed in its survey reported that the lack of funding is the primary reason they are not able to deliver the services needed in the community. The North Greenwood Family Health Center is a relatively new organization that provides health care services to families in the strategy area. They have recently obtained funding to build a new facility and operational support to provide these services for one year. There is a continuing need to provide financial support for this type of organization. The services rendered by this organization are truly needed in the community. With financial and capacity building support, this organization can be self sufficient within a few years. Two other programs that are in their infancy stases include the Clearwater Stars Program and Lockheed Martin Pinellas Works! Program. Both of these programs provide job training and placement services for residents in the strategy area. Both programs rely on financial support from local, state and federal grants. Should these funding resources not be available to these organizations, they would not survive. The services provided by these would be lost and there are no other agencies established to provide these services. The North Greenwood Family Center is another fledging program that relies on financial support from public resources. Continual financial support is needed f'or this program that provide educational and social skills training to youth in the community. There are other organizations in the community that also require financial support, However, The greatest need appears to be providing capacity building so these organizations can become self sufficient. Problems the community is likely to face as it implements programs o Hesitation from the private sector (such as banks) to invest in the area One of the primary impediments disadvantaged communities encounter is lack of investment or reinvestment from the private sector. The public sector has traditionally been the catalyst for funding in the redevelopment process. Through the efforts of the City of Clearwater and Clearwater Neighborhood Housing Services, Inc., private sector support for housing development has been successful, In the past eight years, to W4 these agencies have been able to generate a commitment of over three million dollars to help in the redevelopment process. However, private sector support for economic development has not been as successful. The only support in this area was a program previously administered by Clearwater Neighborhood Housing Services, Inc. The program provided an economic development revolving loan fund through a collaborative effort from local banks. The program has since been canceled. An analysis to view the lack of private sector support for reinvestment in the area has not been completed. • Community opposition to certain types of development The neighborhood revitalization strategy areas are primarily residential in nature with businesses located primarily along North and South Greenwood Avenue. It is presently a low-income community with the housing stock primarily consisting of single family homes. The residents of the community have stated that they would like for their neighborhoods to look like the rest of the City, with rising housing values and economic development opportunities. Any efforts that would limit this effort would be opposed by the community. In addition, the North Greenwood community stakeholders who attended the public meeting on the revitalization strategy, noted that they will also oppose any efforts that would - expand the North Greenwood Police Substation, - increase the number of homeless shelters in the North Greenwood Community - increase the activities at Russell Street Water Treatment Site - increase Florida Power transfer lines - fund any assistance to absentee land owners - fund housing programs that will build small houses in the community - provide funds to renovate Fulton Avenue Apartments for transitional housing for the homeless. - build the North Greenwood Library on a site other than the Jack Russell Field Stakeholders in the South Greenwood Neighborhood stated that they are opposed to additional rental housing development and any actions that increase crime and drug activity. Inexperience of local community groups and organizations Most local community groups and organizations have been established for over ten years and are well established in the community. "They are experienced in their particular area of service. However, technical assistance would enhance the efforts of the groups and organizations. • , Crime and/or security concerns at project sites Police data files show that there were 67,583 calls for services in the North Greenwood Neighborhood from August 1996 to June 2000. Of those calls, only 15,214 became written reports. The highest written reports (1347) were related to traffic stops. Drug related written reports accounted for 690 of the 15,214 (A5%) written reports. This data also show that there were 30,000 calls for service in the South Greenwood Neighborhood during the same period. Of those calls, only 6,609 resulted in written reports. Unlike the North Greenwood Neighborhood, theft in progress resulted in the most written reports ('195). Drug related written reports accounted for only 97 of the 6,609 written reports (.U 1%). Both strategy areas are very concerned with crime in their neighborhoods. Both areas also have police substations to foster community-policing efforts. The South Greenwood community has actively participated in crime reduction tactics for years. The have an organized crime watch program that actively monitors and reports suspicious activities to the police department. The North Greenwood community also participates in crime watch efforts. Future efforts to eliminate crime in the strategy areas include working with the City's Police Department to continue community policing efforts, developing a community enforcement program. establishing crime watch programs throughout the neighborhoods and using code enforcement to reduce criminal activities. ECONOMIC EMPOWERMENT The residents in the neighborhood revitalization strategy areas stated that they want their community to look like all others in the City. In order to accomplish this objective, there is a need to establish and implement strategies that will provide economic empowerment. The first strategy is to identify and remove any barriers to investment or reinvestment in the community. The second strategy is to create a collaborative effort to involve internal and external community organizations in the economic development process. The third strategy to provide economic empowerment is to increase the number or employment opportunities to the residents of the community. The final strategy involves increasing public sector infrastructure and capital support. • Identification and removal of barriers to investment or reinvestment strategy The lack of investment could be attributed to the high number of substandard structures, the low per capita income of the residents, the perception of crime, and a declining tax base. To reduce the number of substandard structures, the City will continue to provide 12 loans to eligible low to moderate homeowners to repair their structures. In homes that are dilapidated, funds will be made available to demolish their existing structure and rebuild a new home on the same site. Relocation funds may be made available to tenants in substandard structures that are acquired by the City with CDBG or HOME funds. To further these efforts, the City will continue to use the services of the Community Response Team for code enforcement. To reverse the declining tax base, the City will continue its partnership with local housing providers to rehabilitate and build new homes in the strategy area. The new homes being built have housing values higher than a majority of the existing homes current value. Code enforcement efforts will be used to encourage property owners to keep their property up to code, thus eliminating blighting conditions that devalue property. To raise the per capita income in the community will require several actions. The residents in the community must have skills and access to employment opportunities. The City will continue to fund projects that provide job readiness, job training and job placement services, The City will also fund agencies that work with hard to place individuals and people from the Wages Program. The crime level in the strategy area is the highest in Clearwater. Police Department crime statistics identify eleven major crimes for the Federal Bureau of Investigation national crime database. For'the years 1993 through 1995, 22,959 such crimes were reported in Clearwater. The neighborhood strategy areas represented 9,223 of these major crimes. This level of crime acts'as a significant barrier to new investment in the area. To reduce these levels of crime, the City will continue to use resources available through the Weed and Seed Program to expand law enforcement opportunities, community policing and other crime prevention, intervention and treatment programs. The community stakeholders also noted that the City should look at other ways to invest in projects other than using CDBG and other federal funds. One option mentioned included floating a housing bond. Other items mentioned to remove barriers for investment viewed changing the City's Zoning Code to allow for flexibility in development, increasing code enforcement efforts in the community, and getting the police department to take an active approach in cleaning up drugs and closing drug houses. Development ofa collaborative effort to involve internal and external community organization in the neighborhood revitalization effort. The Career Options Survey identified several community organizations that provide economic development activities in the strategy areas. Some of the organizations are located in the strategy areas while others are not. The survey also noted that most of the agencies provide many different services and some of the services are duplicated. To assist the City in the redevelopment process, the City will use the resources identified in the survey and form a collaboration from the agencies to establish a united and organized approach to providing economic developnent opportunities to the residents of the area. 13 Od Both the North and South Greenwood neighborhoods have a variety of social service agencies and non-profits working to improve and revitalized the community. Over the past two years, important strides have been made in bringing those groups together to form a collaborative that will integrate and work together strategically in meeting the needs of the community. In recent months, the collaborative has met regularly and shares information on their programs and vision for the future. The City of Clearwater anticipates that this effort will result in greater focus and a more comprehensive revitalization, especially since it is community driven. To further these efforts stakeholders in the North Greenwood neighborhood suggested that the City set aside funds for technical assistance to community organizations for capacity building and set aside funds for grant writing help for community organizations so that they can obtain they own funding and become self sufficient and not rely on the City as much. The stakeholders also noted that agencies that are located in the strategy should receive first priority for funding. They further stated that the existing collaborative should be informed of matters that affect the community prior to going before the city approval process and that they should be involved in the decision making process. South Greenwood stakeholders suggested assistance should be provided to help neighborhood organizations form a collaborative group to address their community needs. They also noted that they community should be considered as part of the City's Neighborhood Planning Program. • Increase the number of employment opportunities for residents of the strategy area. There are several existing businesses located in the strategy areas. A majority of these businesses are classified as mom and pop ventures that hire only a few residents from the community. Their level of return on their investment is marginal. To increase their levels or return and possibly hire additional employees, the City will provide loans for business expansions and offer technical assistance and assistance with developing business plans. To encourage the creation of new businesses in the strategy areas, the City will provide loans for start up businesses and develop business incubators. In addition, the City will develop a promotional strategy to encourage businesses to relocate in the area. The strategy areas are located in a state-designated enterprise zone, which offer unique opportunities for new businesses in the community. A large amount of the organizations in the strategy areas rely on volunteer support to operate their agency. Because they do not have paid staff, they are not as effective with delivering their services to the community. To maximize service delivery, the City will continue to fund operational support for salaries for the agencies that provide services in the strategy area. The additional support may lead to new jobs for residents of the community. To compete in today's job marketplace requires skills and training. Some of the residents in the strategy areas do not possess them. Many of the residents sixteen years or older do 14 • 4 f s . . qi.., not have a high school diploma. To provide assistance in this area, the city will continue to fund organizations that offer assistance with obtaining a graduate equivalency degree, school drop out prevention, adult literacy, and tutoring programs for school aged children. The City will also continue to fund programs that offer job readiness training and other job training related programs. Stakeholders from the North Greenwood community suggested that the City take the following approach to increase opportunities for community residents: - Look at the Jack Russell Stadium for the future site of economic development activities. j - Fund community based organizations that live in the neighborhood and not those that only provide some services in the area. This will allow for agencies to hire additional staff. i - Look at ways to safeguard re%,cnues that are awarded based on neighborhood demographics. 'rhe stakeholders feel that other agencies receive funding based upon North Greenwood demographics and do not provide any support for the community. - Recruit minority contractors and subcontractors to bid and work on houses built with federal funds. - Develop a plan to use minority vendors for businesses who receive federal funding. Comments from South Greenwood stakeholders expressed views to increase the number of employment opportunities. They stated that the community needs the following to be successful: - build a neighborhood training center so that agencies that provide job training and placement services would have a place for training the potential employees - build a child care facility that is open at different hours so that there is a place for residents who work on various shifts to leave their children. - establish a job training program that would pay a stipend to participants so that potential employees can earn while they learn a new skill - develop a system to enable the existing businesses and potential businesses to take advantage of the various economic development programs such as the ones offered through the smell business administration. Increasing public sector infrastructure and capital support. 15 0 Ud C? 1 ' y ' •1 P I I a 1 Communities that have adequate public infrastructure and capital facilities prosper while ones that do not are on a downward spiral. Communities with adequate roads, street lighting, drainage, sidewalks, parks, libraries, schools, community centers, and other public facilities attract people and businesses. To improve the strategy areas, the City will provide of funding for infrastructure and capital projects. During the next five years the City will fund an infrastructure project for North Greenwood Avenue, install sidewalks where needed in new housing developments, clean-up contaminated properties, improve Stevenson Creek and develop a passive park. In addition to the infrastructure projects, the City will build a new recreation center, swimming pool, and library. The stakeholders suggested that CDBG should not be used to fund public infrastructure ' or capital projects. PERFORMANCE MEASURES To measure the success of the City's redevelopment efforts, the following performance measures have been established. Eliminate the poor conditions of structures in the strategy areas • Demolish two or more structures annually • Rehabilitate 20 or more homes annually Remediate low-level contaminated sites • Clean-up three contaminate sites per year Reverse declining property values • Assist 10 new homebuyers in purchasing a home in the strategy areas • Assist in the development of 10 new single family homes per year • Bring into code compliance 20 structures per year (Rehabilitation) Expand business opportunities • Provide technical assistance: to five businesses per year • Develop 1 business plans per year • Provide 1 business loans per year ($15,000-50,000 loan amounts) • Facilitate the development of one new business per year • Assist in the development of one business incubator per year • Assist in the development of a Micro Lending Program Create new investment opportunities 16 E ..f' .s..e , ?4• ? fes.t. ?l.'1bi u... ... .Y4•e n. ?.. .w...-... .o... ...i ??. ..7 J.. ? ... . i -.. • , Identify one new funding opportunity for housing per year • Identify one new funding opportunity for economic development per year •, Generate $100,000 in private sector investment per year • Develop a Community Development Financial Institution over the next five years Increase new job training and placement opportunities • Fund one community organization that provides job training and placement services Empower neighborhood residents to eliminate crime • Facilitate the development of a crime watch program over the next five years • Facilitate continued community policing efforts in the strategy areas * Facilitate continued policing efforts identified in the Weed and Seed Program Strengthen coordination of community organizations in the redevelopment effort • Develop a strategic plan with community organizations to deliver services in the neighborhood revitalization strategy areas. • Create funding opportunities for existing and new community organizations to deliver services. • Develop a Community Housing Business Organization within the strategy area • Establish information disbursement system to inform the public on matters that affect their community. 17 t? .?r NORTH GREENWOOD NEIGHBORHOOD COMMENTS ON THE NEIGHBORHOOD REVITALIZATION STRATEGY, CRIME AND SECURITY CONCERNS • Work with the police department to continue community-policing efforts. • Develop a community enforcement program. • Continue to establish crime watch throughout the neighborhood. • Continue code enforcements to reduce crime. COMMUNITY OPPOSITION TO CERTAIN TYPES OF DEVELOPMENT • No more expansion on the North and South Greenwood Police Substations. • No more expansion of the homeless shelters in the North Greenwood Community. • Development of activities the promote water pollution of Stevenson Creek. • Development that promotes additional Florida Power Transfer Lines. • Development that provides funding for absentee owners, • Development of housing programs that build small homes in the neighborhood. o Development of housing programs that fund Fulton Apartments to house the homeless. The community needs more apartments f'or people with higher incomes that look nice. • Development of the library on the Jack Russell site. Do not build the library on the Ray Green Field site. IDEN'T'IFICATION AND REMOVAL OF BARRIERS TO INVESTMENT OR REINVESTMENT STRATEGY • View alternatives to funding housing programs (i.e. float a housing bond to provide binding for housing and use the CDBG funds for other things). • View zoning regulations to provide for mixed use housing. • Increase code enforcement efforts in the neighborhood. • Encourage the police to become more active in enforcement efforts (drugs, closing of drug houses, etc). INCREASE THE NUMBER OF EMPLOYMENT OPPORTUNITIES • View the Jack Russell Stadium site for the future site of business for economic development opportunities. • Fund community based organizations that are located in the neighborhood and not those that only provide limited services in the neighborhood. This will allow I'or community organizations to hire needed staff. 18 Il C? • View ways to safeguard revenues that are awarded based on neighborhood demographics. Agencies obtain funding based upon the north greenwood demographics and do not provide any funding to the community based upon their awards. • Recruit.minority contractors and subcontractors to bid and work on houses built with federal funds. • Develop a plan to use minority vendors for businesses funded through federal dollars. DEVELOPMENT OF A COLLABORATIVE EFFORT TO INVOLVE INTERNAL AND EXTERNAL COMMUNITY ORGANIZATIONS • Develop community-based organizations and not fund agencies that do not live/work in the community. 0 Set aside funds for grant writing help for the community organizations so that they can get other funding and not have to rely on the City as much for funding. • Set aside funds for technical assistance for the community organizations in capacity building. • Allow the existing community collaborative to be involved in the decision making process for items affecting the community prior to going before the Neighborhood and Affordable Housing Advisory Board and the City Commission, (empower the existing collaborative). • Use the existing collaborative in determining the community based development organization. INCREASING PUBLIC SECTOR INFRASTRUCTURE AND CAPITAL SUPPORT • Use more general fund dollars for projects and less CDBG dollars. • Do not. use CDBG funds on public infrastructure or capital projects. ELIMINATE POOR CONDITIONS • Demolish and replace dilapidated housing units. • Compile a list of the number of dilapidated structures. Fund community based rental rehabilitation (fund rental rehabilitation for property owners who live in the City and not those who are absentee owners), • Develop additional rental housing units. • Renovate/rebuild North Greenwood Apartments • Increase code enforcement efforts. • Bury electric lines when new homes are built. 19 .r. t. PERFORMANCE MEASURES ` • ' Acquire, construct or build one new business in the community. ' • ' Develop an affordable micro lending program. • Provide capital for one start up business per year. F , OTHER COMMENTS • Use recycled dollars (program income and unused funds) to'fund agencies that are' community based. • Stop using consultants. • Make coffee, drinks and food available at meetings. • Fund the community health center. Give priority to neighborhood projects in the CDRG application process. •" Hold these types of meetings on C-View. • Use the police department telephone dialing system to tell people about public x meetings. ` • . Set aside additional,dollars for environmental design or enhancements. 20 5 r 1 , t 1 ' f S s a , SOUTH GREENWOOD RESPONSE TO THE NEIGHBORHOOD REVITALIZATION STRATEGY CURRENT AVAILABILITY OF ECONOAHC DEVELOPMENT OR OTHER COMMUNITY SERVICES • Need for more educational opportunities for owners of existing and potential new business owners. • Need a neighborhood training facility. • Need additional space to hold community meetings. Need a child care facility in the South Greenwood Community • Need for a paid training program to get people into jobs. • Take advantage of the Small Business Administration Programs. • Need to leverage resources i UNMET DEhLUND FOR SPECIFIC TYPES OF FACILITIES AND SERVICES • There need for a survey to find out what the needs are. • . There is a need for a family planning organization. • There is a need to develop a minority training program for the youth to get them thinking of going into the police and fire careers l • There is a need to build a new community library with a meeting/training.room. • More construction of new single family homes • More rehabilitation of existing single family homes. Better service delivery in providing housing loans. o Need for youth social services s ± • Need for drug awareness training program ' • Need for additional children programs • Need for a youth mentoring program DEVELOPMENT OF COLLABORATIVE EFFORT TO INVOLVE INTERNAL AND EXTERNAL COMMUNITY ORGANIZATION IN THE NEIGHBORHOOD REVITALIZATION EFFORT. • Need to form a collaborative group to address community needs Y Need to be included in the City's Neighborhood Planning Program INCREASING PUBLIC SECTOR INFRASTRUCTURE AND CAPITAL SUPPORT • Clean up Lake Belleview % Build a new community center 21 ?r wit 'f??'s1f,„ i,. .. .r. "'?{...-: {??'?f.?"ds^.vw_rv,r. m ?..... ,.1l.. s. i .s s r • Build a community librmy • Use city owned property to spur development SKILLS OR SERVICES THAT ARE CURRENTLY (UNUSED OR UNDERUTILI2 D MTPHIIV' THE CO • Establishing method for getting the word out on community forums and meetings • Establishing'a'neighborhood beautification program PROBLEMS THE COMMUNITY IS LUMLY TO FACE AS IT IMPLEMENTS PROGRAMS i • planning and Development Services Department to offer more flexibility and faster response time. ' E ? COMMUNITY OPPOSITION TO CERTAIN TYPES OF DEVELOPMENT ' f • Increase rental housing development 0 Activities that increase crime and drug activity 1 ' 22 r,, •ai°, ky+:,e;ja;l S y?5""'f r} ,..},?'? # f i _ • . S ' ? e ? .' ,. ? ? .. '}1 ai?tR?}`yll?:';i?+li?,{`q"ids*.'a? 4 1 .7 "f. '?.?. r Le.?f? .'z:lY?,%,t`? ,:M'i" 17?,?ra "c^,1>ei °'??. ? 'J .r• ?.?1!?. '.?,. 'r `?,. Jj.l 'jl.f?tr 't .'ft,'I 'i. 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SUB)hCT/RECOMMENDATION: Clearwater City Commission Agenda Cover Memorandum Worksession Item #: Final Agenda Item # Meeting Date: ?O Approve the City's annual membership in the Tampa Bay Partnership for the Fiscal Year 2000-2001, in the amount of $50,000.00, © and that the appropriate officials be authorized to execute same. SUMMARY: • The Tampa Bay Partnership has provided invaluable marketing services for the region. The image enhancement and research of the Partnership has enhanced the City's ability to attract and retain businesses. • The Mayor has served on the Policy Board. The Assistant City Manager for Economic Development has served on the Marketing Committee with Conui issioners attending key functions during the year. • In consideration for the City's membership, the Partnership provides services such as having the City featured in advertising in economic development publications, providing regional and national public relations assistance for Clearwater, and membership in key committees which keeps the City included in plans and strategies for issues such as transportation, workforce development and international trade. • The Partnership provides essential research on targeted industries which enables the City to better target attraction activities and provides regional comparisons of economic and demographic data. The Partnership has assisted in-the location of larger industries which assists Clearwater by providing growth opportunities and sales leads for our existing businesses. • The partnership provides timely legislative updates and takes on a leadership role in supporting legislation that is good for the region. • The City's current dues are $50,000 per annum, which is funded in the Economic Development operating budget. Reviewed by: Originating; Dept: Costs IXKjl N/A lnru 5rvc N/A Economic Devck: C LTreuhuft 'T'otal 50,006 Budget Public Works N/A UBer rcpt. 1uuling Source: Purchasing OCNI/ACM /A tnp Economic Acv ment current FY CI Risk NIbmit N/A Other Attuchn?clus OI' Other X Submitted by: City 11121kugcr x Ncmc A ra iation Cod : 010 09216.557100 552.000 r c . . Printed on recycled paper Rev. 2190 k Clearwater City Commission Agenda Cover Memorandum Worksession Item 9: Final Agenda Item N Meeting Date: i SUBJECT/RECOMMENDATION: Approve Agreement No. SP589 between the City of Clearwater and the Florida Department of Environmental Protection providing for the assessment and remediation of various commercial, orphaned and abandoned sites within the Clearwater Brownfields Area. © and that the appropriate pfficials be authorized to execute same, SUMMARY: o Line Item 1608A of the 2000-2001 Florida Appropriations Act provided for $500,000 for the assessment and remediation of various commercial, orphaned and abandoned sites in the Clearwater Brownfields Area. • The Florida Department of Environmental Protection is the administrator of these funds and has provided the subject agreement for execution. • The funding will be used to provide Phase I and 11 Environmental Assessments, Site Preparation, Removal of Pollutant Storage Tanks, Performance of Initial Remedial Actions, Preparation of Site Assessment Reports, Remedial Activities, as well as other activities required to remove environmental impediments from redevelopment projects. • The primary focus of the funding is to transform market-ready commercial, orphaned and abandoned environmentally impaired sites within the Clearwater Brownfields Area (CBA) into productive economic development and/or community development projects. • The remediation of these sites will augment activities specified in existing State and EPA Brownfields Work Plans and will provide redevelopment and remedial funding for sites in the Community Redevelopment Area (CRA? and the North Greenwood and South Clearwater communities within the CBA. • A copy of the Agreement is available for viewing in the City Clerk's Office. Reviewed by: Originating Department: Costs: NIA Commission Action: Legal Econ. DevelopXily M'r, 0 Approved dle Mdallogg Budget NIA Total q Approved with Conditions Purchasing NIA User Department: © Denied Risk Mgmt. NIA Economic Dev lopment Current Fiscal Year 0 Continued to: Is NIA Funding Source: NIA ACM 0 Capital Improvement- NIA Finance L-tyU Advertised: ? Operating- NIA Date: 0 Other; NIA Attachments-. None Paper: Submitted by: •/ l A X Not Required Affected Parties Appropriation Code NIA j ? II-W? ? Notified X None City Manager 0 Not Required 0 Printed an recycled paper Clearwater City Commisslon -? Agenda Cover Memorandum SUBJECTIRECOMMEN DATION: Originating Dept: Economic Developmen (Anne Green) User Dept. Economic Development Approve an Agreement between the City and the Clearwater Beach Chamber of Commerce for tourism services in Fiscal Year 2000-2001 in the amount of $25,000 to be funded with $ 17,809.09 paid by the City in FY01 and $ 7,190.91 to be rolled over from unused funds from last year's agreement, and that the appropriate officials be authorized to execute same, SUMMARY: • Last year the City Commission changed the way it promoted tourism in the City. The City entered into agreements with the Clearwater Regional Chamber of Commerce and the Clearwater Beach Chamber of Commerce in which the Chambers provided specific tourism services on behalf of the City in exchange for a certain amount of funding from the City. This has proven to be an excellent partnership and the City is satisfied with this arrangement. • The Beach Chamber will continue to provide visitor information services at the Visitor Information Center at the Clearwater Marina. Services shall include payroll, scheduling and maintaining employees, providing all needed supplies, materials, and furnishings to the Visitor Information Center, telephone service and its attendant costs as described in Exhibit "A" of the agreement. In Fiscal Year 1999-2000, the City of Clearwater provided $25,000 to the Beach Chamber to assist with funding the agreed upon activities and expenses. Due to some internal staffing issues which have since been rectified, funds totaling $ 7,190.91 remained from last year's funding. In keeping with normal City business practices, remaining funds will be deducted from the $25,000 agreement amount for Fiscal Year 2000-2001, + Funding in the amount of $ 17,809.09 has been budgeted for and is available in the Quality of Life program to fund this agreement. The Beach Chamber shall provide an accounting of said funds, as well as furnish the City with a monthly report of activities on behalf of the City. + The term of the agreement is for one year. Reviewed by: Legal Budget S Purchasing Risk Mgmt NA Info Tech NA Public Worsts NA KM/ACM Other Submitted by: ( f ie, City Mana er d Printed on recyc ed paper Final Agenda Itern # I D-?, Meeting Date: I I. a- 0 0 Costs Funding Snurce: c.tptiat Impro%emenl $17,809.09 Total Current Fiscal Year NA Attachments °IX''aI'"s X + Copy of Exhibit "A" to Agreement o"'e! Appropriation Code: 0 None 010-01770-581000-579-000 f ? y^ ? of ? ? ? , S .., .?•? . ... .. > ? ...... I s EXHIBIT "A" • The Visitor Information Center will serve as the Clearwater Beach Visitor Information Center. The Clearwater Beach Chamber of Commerce will be the City's agent in all matters pertaining to the Beach Visitor Information' Center. . • Current space in the Clearwater Marina will be provided to the Visitor Center rent- free and shall be open Monday through Saturday, 9:00 a.m. - 5:00 p.m., Sunday 1:00 p.m. - 5:00 p.m., and closed Christmas Day, New Years Day, and Thanksgiving Day. • Payroll, scheduling, and maintaining employees will become the responsibility of the Clearwater Beach Chamber of Commerce. • The City will donate the current desk and chair to the Beach Chamber of Commerce for use in the Visitor Center. The Chamber will provide all needed supplies, materials, future furniture, signage, and other furnishings for the Visitor Center. • The City will continue to provide the phone service through the Marina. Long- distance charges will be paid by the Chamber to the Marine Department. The City will notify the current employees that they will no longer be city employees and will, with approval of the Beach Chamber, become Chamber employees. • The Clearwater Beach Chamber of Commerce will maintain a separate account for the Visitor Information Center and will provide an accounting of the expenditure of funds to the City Manager. O The Clearwater Beach Chamber of Commerce will provide monthly reports to the City Manager of the number of visitors and type of questions answered. • Clearwater Beach Chamber of Commerce may purchase City shirts at cost. 5 Clearwater City Commission Final Agenda Item # -13- Agenda Cover Memorandum Meeting Date, a . 0o S U B) ECT/RECOMMENDATION: Approve an Agreement between the City and the Clearwater Regional Chamber of Commerce for tourism services in Fiscal Year 2000-2001 in return for funding in the amount of $ 170,000, __? _ and that the appropriate officials be authorized to execute same. SUMMARY: • Last year the City Commission changed the way it promoted tourism in the City. The City entered into agreements with the Clearwater Regional Chamber of Commerce and the Clearwater Beach Chamber of Commerce in which the Chambers provided specific tourism services on behalf of the City in exchange for a certain amount of funding from the City. This has proven to be an excellent partnership and the City is satisfied with this arrangement. • The Clearwater Regional Chamber will continue to provide visitor information services for the City at the Chamber's business location. Services will include the preparation and distribution of visitor guides, advertising, telephone service and its attendant costs, and the operation of the tourism web site formerly handled by the City, as described in Exhibit "A" of the agreement. • Funding in the amount of $ 170,000 has been budgeted for and is available in the Quality of Life ' program to fund this agreement. The Clearwater Regional Chamber shall provide an accounting of said funds, as well as furnish the City with a monthly report of activities on behalf of the City, • The term of the agreement is for one year. Reviewed by: Originating Dept: Costs $170,ODD Legal Info Tech NA Economic Development 12 Total ~ (Anne Green) , Budget Public: Works NA User Dept, Funding Source: Purchasing ,t( .,? DCNVACM Economic Development Caphal improvement Current Fiscal Year Risk Mgmt NA Other NA Attachments 01kralind X Copy of Exhibit "A" to Agreement othrr Appropriation Code: Submitted by: K 50 ? None 070-01770-S8 T000-579.000 L.Gity Manager t Printed an recycled p I130 Clrmo o ST*W, Cmu wArrit, FL 33755.4841 www. clan rwahn%r klo.org 727/461-0011 FAX 727/a.t9.2889 Exm$" Wmmift Ed Armstrong CWm-,on of the Board Frank Murphy Chairman- lect John Connelly Vice Chairman . 1 Business Gary S. Gray Vice Chaimwn . Mwiibarsliip Holly Dunwn Vice c6immn . Gammmwk4 A16a/Econrrik Dow4opmenr Ed Droste Vita Chaim+an . spoew F,ents Greg Brosius Yca Choinnart • Tourism Robert Kinney Vice Chamwn .Area Councils Pat Duffy Traostmw Judy Mitchell Immediota Past Chairman Julius J. I.schou ingol Counsel Mike Meidel President, CFO Board of Directors Dan Andriso Keith Appenxeller Janice Case Steve Chandler Theresa Crane Karen Dee Ann Duncan Raymond Ferrara Doug Fredericks Jur1y Gonisin Doug Grasko Hoyt Hamilton William Heiler Jean Kingsbury Darlene Kole Charlotte Korba Don Lucas Alan Manning Jim Myers David Nadeau Barbaro Pacheco Jeanie Ren6w Charles Riggs Joe Ritchie Daryl Seaton David Sipe Ron Stuart John Timberlake Doug Williams ACkarwater REGIONAL CHAMBER OF COMMERCE Exhibit A • The Clearwater Regional Chamber of Commerce will oversee Visitor Guide fulfillment. All requests received from the various sources (for example, Miles Media, the Chambers, the call center, etc.) will be sent directly to the mailing house, Thomas Packaging and Fulfillment. The mailing house will prepare a monthly report indicating the number of leads by source, number of pieces mailed, postage amounts, etc. The report will be forwarded to the Clearwater Beach Chamber, along with the listing of prospects received from all non-chamber sources. • The Clearwater Regional Chamber of Commerce will contract for and maintain the inventory of visitors guides at the Jennings and Yulee Welcome Centers. • The Clearwater P%,egional Chamber of Commerce will place destination advertising in the St. Petersburg/Clearwater Area Convention and Visitors Bureau and Visit Florida Visitors Guides. Other advertising and promotion will be examined by the Advertising Committee and could include consumer advertising and advertising through the State of Florida's web site, www.flausa.coni. • The Clearwater Regional Chamber of Commerce will contract for and manage the call center for toll-free number answering services and oversee the WATS services/billing. • The Clearwater Regional Chamber of Commerce will manage and maintain the www.visitclearwaterflorida.com web site; enhancements to the site will be considered. • The Clearwater Regional Chamber of Commerce will utilize the Visit Florida and the St. Petersburg/Clearwater Area Convention and Visitors Bureau sales programs for Visitor Guide brochure distribution to the travel trade and consumers. • The Clearwater Regional Chamber of Commerce will reapply for the Clean Beaches Council's Blue Wave award on behalf of the City. Tlje Voice ofBitshless ilt otcr Cmummlity 3 R Clearwater City Commission Warksession Item: Agenda Cover Memorand= Finial Agenda Item Meeting Date: ' SUBJECT/RECOMMENDATION: Amend the existing purchase order with Environmental Consulting and Technology, Inc., of Tampa, Florida, by $77,000 for a new total of $299,273.85 in order to complete additional contamination assessment activities which will address the Florida Department of Environmental Protection (FDEP) comments on the contamination assessment report (CAR), 19 and that the appropriate officials be authorized to execute same. SUMMARY: • The City Commission on April 21, 1994 approved the original contract, authorizing Environmental Consulting and Technology, Inc. (ECT) of Tampa, Florida, to develop a Contamination Assessment Plan (CAP) and a Contamination Assessment Report (CAR) on the Manufactured Gas Plant (MGP) site located at 400 North Myrtle Avenue. All original fieldwork under the CAP and CAR has been completed and the required reports sent to the Florida Department of Environmental Protection (FDEP). • ECT completed the Contamination Assessment Report (CAR) in December 1999, and it was sent to the FDEP for review and recommendations. The FDEP issued a report requesting additional fieldwork to better determine contamination boundaries in certain areas of the former Manufactured Gas Plant site. A result of these reports indicates a need to install 6 more monitoring wells and 7 soil borings to more completely define the extent of ground water contamination in the north and southeast corner of our property. • This change order incorporates the projected environmental costs for the next 12 months in order to address the FDEP recommendations. The estimated cost for this additional work is $77,000, which includes a 10% contingency. • The funds for these professional services are available in the Environmental Gas Project Code 3 1 5-963 58, which currently has a balance of $312,268.11 Reviewed by: Originating Dept: Gas Costs Legal re-Ar' Info 5rvc N/A Brian Langille Total $77,000 Budget 2.-w-- public works User Dept. Funding Source: Purchasing NSA DCM/ACM N/A Clearwater Gas System Current FY $77,000 CI Risk Mgmt NIA Other NIA Attachments of, Other Submitted by: IInp of Site City Manager '.? ? None Appropriation Cade: 315-96358-530300.532-000 Prinled on rervrted naner Rev. 2190 i i k? 7 t f T f T T S FIGURE 15. HORIZONTAL EXTENT OF SHALLOW VISIBLY IMPACTED SOILS FORMER CLEARWATER MANUFACTURED GAS PLANT ,R?r IfV CLEARWATER, FLORIDA Ertrironmtenlaf Corttultirtp do Technology, Irte. tare.; ECT. IM. 411 mw. 0 MAPLE STREET . POLL POM --.---.. - ----- r ..-¦ ,r --r ?¦ ¦ - ¦ - ¦ MCC . tt-f EA I , 1 . ! t2w-! r Tf-tag WV-2 ww-280 1 PUBLIC COLOAUNtCiTION/ B t N I 1 It-27..m tAW N G n-1 WAM PURC= §TT-24A BUILDINB I 26 2W--7 TT-24 TT-23 Tt-13 1 1 2 'WW- 0 STORAGE I BLMI. I Tr- 18A rIF] ? I -,? Tr-23 TT-14 , •G-4 ! ! `R3 w+-140 26 - TT- LW-.4/SB-4 t +ci I - 2 TT-3 TT-1j B 7T-a fj TT-13 TT-12 + t 114 I 1tA j I ptev-uo/G-a ?C I G-a f { K' 1 ' l ?t z G' ? 729 r ? . v-u to Is. e+-N W-12 I I d lL,,J? ! rt t f • i w-13 cr-f 1 IJ^" i t U oMS BUIDINO ; I T 1 1 t -1 _, ! f A Lij TT-?ni? • \ TT-20 i 1.? TT-21 OFFICE 749 0 • R-1T ? I 1 1 , TO - 'ltd ,Tr-4 ""'• ? 4 C?-It '?___ , ? / qh? "ter1 !Tr-22 - - ------ - - I HART ST. \7T-1Q --- •- IIW-13+ N ---•----------1.1 { * 1 l PSTOR Cf WW-so-? ti I l: b W UUXDM r 1 t GZOTPM I C:==:D i DEPT uR IXW-, o Nw too I I PUMP PRE ROOM OOM r ? T r C?s.R t' (b w LEG r R Etj ? T7-4 CZ= H MT I DCH UrA D(ww tfwxme TT-2a ymmm Twjai MRH TAR WA= o eo wt+ HCIOM04 WIU UXAT1011 MIgpMAL RTZM Of SKMACM O ANILT WAC,TfD • R7 SCALE (FEET) • G-u csoPaoas aoRa+a Louuan • w-I 61DPNK WM00 U]GI1011 Mirth VME IIMACTS / 1? ti 1 C fi U a .G O U `o w C tU C L` 4J a C? W U d W?p Ch ?d0 ~ Q n .now y N 7 Q ,c° WJW? ? 0 -j 3 mQlt.U r°n '. t Clearwater City Commission Worksession Item #, Agenda Cover Memorandum' Final Agenda Item it S S g? ? o0 Meeting Date:' SUBJECT/RECOMMENDATION: Award a Contract for the purchase of Liquefied Petroleum (LP) tanks to Trinity Industries, Incorporated, Dallas, Texas for $110,000 (Estimated) during the period November 3; 2000 to November 30, 2001, ® and that the appropriate officials be authorized to execute same. SUMMARY: • Trinity Industries, Incorporated is the current low bidder on Bid 38-99 -- Liquefied Petroleum Tanks that expired on September 30, 2000. • Trinity Industries, Incorporated agreed to hold current pricing on LP tanks for another year. o This is the first of two (2) available renewal options as authorized in the terms of Bid 38-99. • The LP Tanks will be utilized to provide LP service to new customers in the Clearwater Gas System operating area. Reviewed by: LNgal _ Info Srvc Budget Public Works Purchasing Risk Mgmt NIA Other Originating Dept.: GAS NIA Tom Sewell NIA User Dept.: Clearwater Gas System NIA Attachments Costs Total $110,000 Estimated Funding Smirce: Current FY $110,000 CI X Estimated OP Other "?; Of 11 6444 0 None t,?yn+v A?+?t? Appropriation Code:353 96310 5633 532 UOU City Manager 353 96314 5633 532 000 • The $110,000 will be costed to inventory 423 00000 141120 000 and then issued to either Pinellas 353 96310 or Pasco 353 96314 when installed at a customer location. Funding in the amount of $100,000 is currently available in project 353-96310, Pinellas County Gas Mains, Service Lines and LP. A first quarter budget amendment transfer from project 353-96313, Pinellas Land, Buildings and Equipment to project 353-96314, Pasco County Gas Mains, Service Lines and LP in the amount of $10,000 will be made to cover the $10,000 required. The transfer will not have any negative impact on project 353- 96313, Pinellas Land, Buildings and Equipment, i i s r s9; 5 3 ' TRINITY INDUBTRIES, INc. September 26, 2000 Clearwater Gas System Attn:. Thomas K. Sewell 400 N. Myrtle Avenue P.O. Box 4748 Clearwater, FL 33758-4748 Mr. Thomas K. Sewell,' Per our conservation September 26; 2000, this letter is to confirm that THnity Industries would like to roll prices, as follows, for another full year from the last year. 120 AGUG $274.82 250 AGUG $383.17 Reference P. 0.20969 With rogards to 500 AGUG, reference P.O, 26134. Estimated amount $3,570. If you have any questions, please give me a call, toll-free 877-833-9411. As always, thank you for your business. Sincerely, NTAn A. GeEger Sales Trinity Industries . RFc.EIVF-P SEP 28 2000 GAS ADMIN, 2525 STEMMONS FREEWAY DALLAS, TEXAS 75207 • POST OFFICE BOX 568887 • DALLAS, TEXAS 75356.8887 (214) 691.4420 • FAX 1214) 569.6501 1 Clearwater City Commission Worksesslon Item 0t Agenda Cover Memorandum Final Agenda Item Ir Meeting Date: " al ' U V SUBJECT/RECOMMENDATION: Re-appoint Bob Shipp to the Board of Trustees, Clearwater Police Supplementary Pension Plan 10 and that the appropriate officials be authorized to execute same. SUMMARY: + In keeping with the provisions of Florida Statute 185.05, which states in part..."the board of trustees shall consist of five members, two of whom, unless otherwise prohibited by law, shall be legal residents of the municipality, who shall be appointed by the legislative body of the municipality..." • On November 11, 1998, Bob Shipp (690 )stand Way, Clearwater) was appointed by the City Commission to serve on the Board of Trustees of the Police Supplementary Pension for a period of two years (11/01/1998-11/01/2000). • The Board of Trustees of the Clearwater Police Supplementary Pension Fund recommends that Bob Shipp be re-appointed to serve a two (2) year term as trustee. Mr. Shipp has stated that he will accept re- appointment. Reviewed by: Legal NIA Budget NIA Purchasing NIA Risk Mgmt NIA Info Srvc NIA Public Works NIA DCMJACM Other Originating D t: POLICE ?V- Prepared by: Carol Marshall User Dept. POLICE Attachments Costs Total -0- funding Source: Current FY -0- Cl _ OP Other Submitted try: •g, ?? I 1 City Manager ??"'t? x None A ro riation Code: PAMPA nn remr-I d naner Rev. 4/98 Clearwater City Commission Agenda Cover Memorandum Work Session Item #: Final Agenda Item #f Meeting Date: SUBJECT/RECOMMENDATION: i a? o0 Approve an agreement with the YWCA of Tampa Bay for provision of advocacy services as part of an Hispanic Services Outreach Program during the period November 3, 2000 - November 2, 2001, in an estimated amount of $34,650, in accordance with Sec. 2.564(1)(e), Code of Ordinances -- Sole Source d and that theme ap r-opriate officials be authorized to execute same. SUMMARY: • As part of the police department's Hispanic Initiative, Clearwater has budgeted a grand total of $80,000 in Weed and Seed funding to contract with the YWCA of Tampa Bay for implementation of an Hispanic Services Outreach Program consisting of advocacy on behalf of Hispanic crime victims and interpretation/translation for Spanish-speaking individuals in their dealings with the police. • Of that $80,000, $34,650 has been budgeted to fund the advocacy portion of the Program, which will provide services for Spanish-speaking individuals who claim to have been the victim of a crime, with the goal of achieving a satisfactory outcome through the criminal justice system. The program will be supervised by the YWCA's Coordinator of Hispanic Services, a bilingual and culturally competent person with counseling, organizational, and supervisory skills. • A purchase order is currently in effect for the YWCA for provision of interpretation/translation services that are being delivered pursuant to the FY 1999/2000 Weed and Seed grant. Upon the expiration of that purchase order on December 31, 2000, a separate agreement will be drawn up to provide for the continuation of these services during the remainder of FY 2000/2001. That agreement will be in the amount of $45,350 and will be charged to the balance of the $80,000 budgeted for the entire Hispanic Services Outreach Program. • During FY 2000/2001, the YWCA will also administer two other programs as part of our Weed and Seed program: (1) Program for Early Training Toward Adult Life Styles (PETALS) for Hispanic girls focusing on leadership skills, cultural awareness and life skills, and (2) Community Connections, for Hispanic girls focusing on cultural awareness and appreciation, and intergenerational exchange. (Both PETALS and Community Connections will be funded entirely by Juvenile Welfare Board and the YWCA in the amount of $99,273). • All of the above-referenced programs will be administered and housed in space to be leased by the YWCA in the heart of the Hispanic community in the Weed and Seed area. Pursuant to our agreement, the YWCA will provide a ready-to-go, comprehensive program including bilingual staff (full-time coordinator and part-time administrative assistant), facility, office supplies, furniture, computers, janitorial services, and utilities. Reviewed b ? originatin De t: Costs Polices Legal Info Srvc n/a Prepared y; Janet Skinner Total $34,656_ Budget Public Works nla User Dept. Funding Source: Purchasing DCMIACM Police `C4AA_ Current FY $34,656 Cl Risk Mgmt n/a Other n/a Attachments OP Other Grant Submitted by. Appropriation Code: 181-99323-530300-S21-000 City Manager ® None Weed and Seed rant funding printed nn recvcted naner Rev_ 2198 • Funding in the amount of $34,650 for the advocacy portion of the Program will be provided by Clearwater's Weed and Seed FY 2000/2001 Grant, Special Project # 181-99323. •.. The YWCA has been determined to be the sole source for provision 'of all of the above-referenced services. The Executive Office for Weed and Seed (EOWS) mandated that Clearwater partner with an agency in the Weed and Seed area that could provide at least half of the funding for our proposed Hispanic Services Outreach Program. The YWCA's Clearwater office is located in the Weed and Seed area. The YWCA has also agreed to provide $99,273 in services through the PETALS and Community Connections programs, thereby satisfying SOWS requirements. There is no other comparable agency in the Weed and Seed area.able to provide these services for the Hispanic community. • An agreement between the City of Clearwater and the YWCA of Tampa Bay setting forth the conditions of the provision of advocacy services by the YWCA has been prepared. A copy of the agreement is available for review in the City Cleric's Department. • A separate agreement and agenda iteni setting forth the conditions of the provision of interpretation/translation services for FY 200012001 will be prepared upon expiration of the current purchase order. M'. ,, . 'y e?'v'{ti ?,??41?Y -Z,•y ??ia+•:}l J,f ?ir ?i}?3? ?4t"' '_t'i`e .r ?'"i ', ., .5 ?1[? i'.?a?'?? 1f .[ 'H tF,-°•":e ? , . ?I ?[ .. .• - ? ' 4?;'!?'4?: .: : '.?h?:. e{.k ?jFY? 5? •e r<?????a,''.'$'y:. r?• :kk? ><!;?•L:?,}7',',?lYr.A. 1'S{r. ;l ?;F}in•?.?Pi 'c:, ?.1 -?: ?i .'l,n'?•-''i??'.'-?'' ,?. -:_rsq'?1 .?r?'??r••€ l"y: yY(d y?t•L ''?r'i'?iY .'2i3 i'•r ,, .?pa -. i.. ,t.. t?, s.. .;•? ;':1 :' :'r':{?s?.:.g.. "3.;: t..d$;.: "f§..., .. ?,; ' •??: ???fti f',e`1$ p•47c ?4"':S ?{'S?: `. ?a• n #?°•`? :-i} e';. ?. s.!??c.:3': '?-, ,t1': ,?r: ?"• '?'1?:•.' ';t•[....., r? ;.?'v,r`7r.. y' ,:+.. i'. i? 1?s "?Y . :?'.?.,5 ?-..lsu ?f"'i:,wT:?E . 'v?. 9•r, '91:. „f,. .`e` ',!' :i'. ;4,•, r 1 4• !. '.ixi .:S ; Jky;;.'°:i?. .L',a.,.l..,: ??- i.a, ;.'i: IFti i,,?,,, rK. ii ii .1111 law. ?'r',. :1>:., ar`rr"r f' t'?'' '', [ pp .a ?: '.,•r. li. , w: r'«::? ' 4 •I??:•..i? ,ti. E .g. !' ?`?'•? i?!' .. •'3'ii' .r. :i. ,r .i. 1?}s n , ?'' . l?. :rr: x;y-. •?-x ,} te}•. ^y '? • :- i, ..t', .ter .... r .'S ?'t ?' C.. rXf.?: nr•?,-, .. ..4 ??= ... ??. °. ,., sl.e ;??t .r.-t:..I ?I'?grt., 'F.? .}•. ? . ._ .r ?s'E}'n ? •' a .. ? 1 , , [ 1 r1 r. ?t• ? .. 1 ,..E ... ? ? ? ? ? ? ? , pwy Clearwater City Commission Agenda Cover Memorandum Work session Item N: Final Agenda Item # Meeting Date: 11/02100 SUBJECT/RECOMMENDATION: Award a contract for "Seminole Dock Baffle Boxes" (00--0020-AM) to Steve's Excavating & Paving, Inc., of Dunedin, Florida for the sum. of $88,791.67 which is the lowest responsible bid received in accordance with the plans and specifications, ® and that the appropriate officials be authorized to execute same. • The work to be performed under this contract is the construction of two storm water baffle boxes and the . replacement of approximately 150 feet of various sized deteriorated storm pipe. • The City of Clearwater entered into a Joint Public/Private Project Agreement with Clearwater Bay Marina on August 31,1998. The main part of the agreement detailed a joint effort for removal of dredged material from Clearwater Bay Marina's Yacht Basin. This work was completed earlier this year. An incidental part of the agreement was Section 1 la where the City agreed to install sediment/grease traps. The structures are to be designed to catch and remove dirt and debris that would come into the Yacht Basin from City streets during a storm event. • Award of this contract for construction of the storm water baffle boxes will fulfill the City of Clearwater's obligations to the terms set forth in the agreement. • This project will start as soon as possible after award and execution of the contract, and is scheduled to be completed within 60 calendar days. • The available balance of Stormwater Utility revenues in project 3 1 5-96 1 24 Storm 'Pipe System Improvements is sufficient to fund this contract. Reviewed by: Legal C- Budget Purchasing Risk Mgmt NIA Parks & Rec. NIA Info Srvc N/A Public Works 77& DCMIACM Other Submitted by: City Manager lul /,J _ _ drinfwrl nn -veled nwnwr Costs $88,791.67 Total Funding Source: Current $88,791.67 CI X FY OP Othe r Appropriation Code 315-96124-563700-539-000 Seminole Dock Baffle Boxes.B.Marnn.doc. Rev. 2198 Originating Dept: P W/Adrn. (B. MaraM User Dept. Marina NIA Attachments x None I IN u cc C. 4 C C 4 C L 2 u i I I 7k IE r 1 Z pp O pp Y1 S Yl !1 H : Gol r4 T N f3 h ; y O C L! E N 81818: p r q O r p d I I Q ?V O '1 1fl s W +G? '1 - td LT 'f N N ' 8 N f`? I Y1 , N , I W r I 4D 1 - r1 eh T o0 W 0.' Q t s W 4T I I H N H H »H N H N N N h M V! V1'M. V/V _N H N h N te H V! N teJU) W cQi g g i n8 r g °a,? • 0 Q n o ?lgl°4a; °o o n ? g o o o Qu ri S ZO U ? 4n N ? lr Y N 0 n ? in ? 4r ? WI S G rn t o ci F o r7 Nl.+{ ? o ul Q to r+ r ? a rJ ? l F + p 4p Cf r T S I i r? ao r f y i N H H H Vt N N H I V$' 0 N H V?i VIIy1 HI h N VI H VI N N O 8 8 8 a O Cy7 c a O Q p O Q cc?? 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I U'' IJTLK ?lilr-:Qa'al? 0 j U tn 0 I y2 C t7 C , Ll v C o u „ al 6 p .? a O cc 0 I U OOQ o x I ' . r W; e Q I 1 I OQQJ .x tou d.r UI _ 'u?UUuid0 U 'a'?itt' ryJ I I ' c a'a a z -j zlp M to I N c to v 1 V o . E f f- U O r w ? ¢ i ; aiAv N p I I a` w 'V) a: 0 w`Z 0 a Zl in;?6I!L ;p 0 M h l- Q l1 N •L u u Sy J o i7 O 0 t57 r ?N w er'- N, N mE ?l tr .- N ? ' -J N wa u-r, rn r, m rn .- .N- r ' N W .~- CO C1 N N N• `N ' ! SUBJECT/RECOMMENDATION: Clearwater City Commission Agenda Cover Memorandum Work Session Item #: Final Agenda Item # Meeting Date: Cq0 - 1?,a1oo Pass on first reading Ordinance 6634-04 relating to the investment of temporary surplus monies and approve the changes to the City's investment policy, ?x and that the appropriate officials be authorized to execute same. SUMMARY: • The current City Code of Ordinances, Section 2.525, regarding City Investments has remained unchanged since prior to 1980. The City Commission adopted an Investment Policy as required by State Law on September 7, 1995. A recent change in Florida Statutes requires changes to both our Code of Ordinances and to our City Investment Policy. • Following is a summary of the most significant changes to the Investment Ordinance: • The addition of commercial paper to the list of allowable investments. Commercial paper (debt issued by corporations) is being added to replace the ever-decreasing supply of Treasury debt securities and to continue to allow investment in federal agencies, many of which are in the process of being privatized. All commercial paper will be of prime quality with the highest credit rating from a nationally recognized rating agency. • The addition of debt issued by the State of Florida and political subdivisions, including pools, to the list of allowable investments. • The addition of Security and Exchange Commission registered money market funds with the highest credit quality rating. • The main objective of our investment policy continues to be the safety of principal, liquidity to meet our cash needs, and rate of return, in that order. Following are the most significant changes to the Investment Policy: • Authorized investments are changed to comply with State Law (see changes to ordinance above). • Specific limits are placed on portfolio composition, risk, and diversification. • Requirement that all securities are held by a third-party safekeeping company. • Enhanced internal controls. • The addition of 8 hours of annual continuing education (as required by Florida Statutes) related to investments for the City's officials responsible for making investment decisions (currently the Finance Director, Asst. Finance Director, and Cash and Investments Manager). The Investment Policy is available in the City Clerk Department for review. Reviewed by: Originating Dept: Costs Legal Info Srvc NIA Finance Total D S. Moskun Budget N/A Public Works NIA User Dept. L? ? ? Funding Source: Purchasing NIA DCM/ACM NIA rinance ? Current FY 0 Cl .r Risk Mgmt NIA Other NIA Attachments Oi' - Ordinance 6634-00 other - Submitted by: City Manager 13 None Appropriation Code: NIA -0 -printed on recycled paper Rev. 2190 ao {ORDINANCE NO. 6634-00 AN ORDINANCE OF -THE CITY OF CLEARWATER, FLORIDA, RELATING TO. THE INVESTMENT OF TEMPORARY SURPLUS MONIES; AMENDING SECTION 2.524, CODE OF ORDINANCES, TO PROVIDE FOR A CHANGE IN THE TYPES OF INVESTMENTS OF CITY FUNDS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Clearwater, Florida, has determined that it is in the best interests of the City to prudently invest temporary surplus monies; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 2.524, Code of Ordinances, is amended as follows: Sec. 2.524. Investments. Funds of the city not required for immediate disbursement shall be invested at the discretion of the finance director in the Local Government Surplus -Trust Fund, anX intergovernmental investment pool authorized ursuant to the Florida Interlocal Cooperation Act Securi and Exchange Commission registered money market funds with the highest credit uali rating from a nationally recognized rating agency, interest- bearing time deposits or savings accounts in ualitied public depositories, direct obligations of the United States Treasu Federal agencies and instrumentalities repurchase agreements, commercial paper of rime uali of the highest letter and numerical rating as provided for b at least one nationally recognized rating service and debt issued b the State of Florida or an olitical subdivision thereof including pools tease-mee t , 9F when apffepFiate, in sayings arsrsewRt6 in kea} mss, All securities or investments shall be in the name of the city !RyestfAergs + 'pal bends state-eF semi to Fnay be Faade with the ---.GUFFeA8e Of the Sky 65eFRFni66iGA. Ordinance #6634.00 'r li> ., rat a . ' S ter' • .? 'si. r,. ,7 it ..?f. 1:yi1s:..? `r ... .... r..,. ..... r-?.+?.,,.r.. 4. r. .. .. .. .. .. .?, .+r .r,... , Section 2. This ordinance shall take effect 31 days after Its adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL, READING AND ADOPTED •i r Brian J. Aungst. Mayor-Commissioner `Approved as to form: Attest: Osne C. Hayman Cynthia E. Goudeau sistant City Attorney City Clerk 2 Ordinance No. 6634-00 Clearwater City Commission Works ession item N: Agenda Cover Memorandum Final Agenda Item # Meeting Date: a oo SUBJECTIRECOMMENDATION: Approve a Joint Project Agreement with the State of Florida's Department of Transportation to relocate natural gas mains during improvement project, FPN: 257033-1-56-02/WPI No. 71171211SPN: 15050-3501/Pinellas County, SR 590 (Drew Street)/N. Saturn Avenue to N. E. Coachman Road, at an estimated cost of $144,837.29, and adopt Resolution 00-39, and that the appropriate officials be authorized to execute same SUMMARY: • State of Florida's Department of Transportation has a project to widen/improve SR 590 (Drew Street) from N. Saturn Avenue to N. E. Coachman Road including roadway, sidewalk, other improvements, and utilities to include those existing Clearwater Gas System facilities which conflict with the design. • Under the.joint Project Agreement (JPA), the State of Florida's Department of Transportation general contractor will perform the relocation of existing natural gas mains. • Having the State of Florida's Department of Transportation general contractor install the natural gas mains allows for work to be done in a timely manor and releases Clearwater Gas System from penalty payments. • The available balance in appropriation code 315-96374, Pinellas Line Relocation, as of October 3, 2000 is $2,928,815.11. The Joint Project Agreement cost is estimated to be $144,837.29. Reviewed by: Originating Dept.: Costs Legal Info Srvc NIA Clearwater Gas System Total $144,837.29 Estimated Budget -J-1J Public Works NIA User Dept.: Funding Source: Purchasing -Tql'A DCM/ACM Clearwater Gas System Current FY 00101 Cl X Risk Mgrnt N/A other NIA Attachments: $144,1337.29 OP Location Map Estimated Other Originator: Tom Robertson Res. 100-39 (727)462-5630440 (Exh A to Res. available in Stted by: '"?; Q 4044? Clerk Dept.) 1 Appropriation Code: 315-96374 ??il??? Printed an reevried naner RESOLUTION NO. 00-39 al I A RESOLUTION OF THE CITY OF . CLEARWATER, FLORIDA, APPROVING THE EXECUTION OF A UTILITY JOINT PROJECT AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION REGARDING RELOCATION OF NATURAL GAS MAINS FOR THE IMPROVEMENT PROJECT FOR STATE ROAD 590 FROM N. SATURN AVENUE TO N.E. COACHMAN ROAD; PROVIDING AN EFFECTIVE DATE. WHEREAS, the State of Florida Department of Transportation (FDOT) has a project to widen and improve State Road 590 from N. - Saturn Avenue to N.E. Coachman Road including roadway, sidewalk, other improvements and utilities to include those existing Clearwater Gas System facilities which conflict with the design; and WHEREAS, under the Joint Project Agreement, the FDOT's general contractor will perform the relocation of existing natural gas mains; and WHEREAS, having FDOT's general contractor relocate the natural gas mains allows for the work to be done in a timely manner and releases Clearwater Gas System from penalty payments; now, therefore, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The City Commission hereby accepts and approves the Joint Project Agreement between the City and the State of Florida Department of Transportation, identified as Utility Work By Highway Contractor Agreement, Financial Project ID 257033-1-56-02, a copy of which is attached as Exhibit A. Section 2. The City Commission hereby authorizes the Mayor-Commissioner and City Manager to sign the Joint Participation Agreement described in this resolution and associated documents. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of 2000. Brian J. Aungst Mayor-Commissioner + Approved as to form: C ? rte. Pane C. Haym' n Assistant City Attorney Attest: Cynthia E. Goudeau City Clerk Resolution No. 00-39 w CW C-?- Clearwater City Commission Worksessian Item #: Agenda Cover Memorandum Final Aqenda Item # Meetinq Date'. 11102100 SUBJECT/RECOMMENDATION: Approve the Utility Work By Highway Contractor Agreement with the State of Florida Department of Transportation for the relocation of existing water and sewer facilities impacted by the FOOT project located at S. R. 590 (Drew Street) from N. Saturn Avenue to NE Coachman Road, and adopt Resolution #00-41, ® and that the appropriate officials be authorized to execute same. SUMMARY: • The Florida Department of Transportation (FOOT) has designed the roadway widening of S.R. 590 (Drew Street) from N. Saturn Avenue to NE Coachman Road. The proposed improvements will include widening the existing two lane roadway to a four lane roadway. Construction is currently scheduled to begin in July 2001, and will be. complete in approximately 18 months. This roadway improvement project will necessitate the relocation or adjustment of the City's water and sanitary sewer mains and appurtenances within the project limits. The City of Clearwater's Engineering Department. has coordinated the design for these utility accommodations with FOOT representatives. FDOT will receive bids for the combined roadway improvement and utility relocation work and make award of bid to the low bidder. • The amounts included on this agenda item are the engineer's estimate. The exact costs will be determined by the contractor's bid and may vary from this amount. Project will be competitively bid by FOOT. The breakout of the engineer's estimate is as follows: Capital Proiect: _ Expense Code: Amount: Water Line Relocation: 315-96742-563800-533-000 $354,498.35 Sanitary Utility Relocation: 315-96634-56.3800-535-000 $21,577.94 Total: $376,076.29 • The available balance of Water Revenue and Utility R & R Revenue in 315-96742 and Sewer Revenue in 315-96634 is sufficient to fund this agreement. A copy of the agreement is available for review in the Clerk Department. Reviewed by: originating Dept: Legal Info 5rvc N/A Public V'J S (L Murrin) Budget a Public Works ? user Dept Purchasing NIA OCM/ACM Public Works Risk Mgmt - N/A Other NIA _ Attachments Resolution #00-01 Submitted by: ©None City Manager .eop- . Costs Total $376,076.29 Funding Source: Current $376,076.29 cl X FY -- OP Othe r Appropriation Code: 315-96742463800-533-000 Punted on recycled paper Drew St. Widening JPA.doc. Rev. 2198 f i . aa- RESOLUTION NO. 00-41. A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, AUTHORIZING THE UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT 'WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE RELOCATION OF EXISTING WATER AND SEWER FACILITIES WITHIN THE S.R. 590 (DREW STREET) FROM N. SATURN AVENUE TO N.E. COACHMAN ROAD PROJECT LIMITS, PROVIDING AN EFFECTIVE DATE. WHEREAS, the State of Florida Department of Transportation, hereinafter referred to as FDOT, proposes to construct or improve S.R. 590 (Drew Street) from N. Saturn Avenue to N.E. Coachman Road, hereinafter referred to as the "Project"; and WHEREAS, in order for the FDOT to proceed with their Project, it is necessary for the City of Clearwater to' execute and ..deliver to FDOT the agreement. identified as "Utility Work By Highway Contractor Agreement," hereinafter referred to as the "Agreement"; and WHEREAS, said Agreement is in the best interest of the City of Clearwater. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That the application of the State of Florida Department of Transportation for a Utility Work By Highway Contractor Agreement is for transportation purposes which are in the public or community interest and for public welfare; that an agreement of utility interest, or interests, in favor of the State of Florida Department of Transportation, in the City of Clearwater, Florida, should be drawn and executed by the City Commission. Section 2. A certified copy of this Resolution shall be forwarded forthwith to the State of Florida Department of Transportation at Tallahassee, Florida. Section 3. This resolution shall take effect immediately upon adoption. i. a ?w3 Clearwater City Commission yyorkSe55i0n item #: # Agenda Cover Memorandum Final Agenda Item Meetinq Date: 11-02-00 SUBJECT/RECOMMENDATION: Approve a contract with WAGI, a division of Waqenvoord Advertising Group, Inc., to purchase a portion of metes and bounds parcel 24101 in Section 15, Township 29 South, Ranqe 15 East,, specifically titled as parcels 101 and 801, State Department of Transportation Project 15220-1599 (" Proiect" ) for $500,000, and conveyance of an approximately 1,055 square foot portion of project parcel 100 valued at approximately $8,465 from Cordes Trust to WAGI, plus estimated closinq expenses of $6,300 for a total estimated acquisition cost of $514,765, 1@ and that the a ro riate officials be authorized to execute same. SUMMARY: ' On June 19, 1997 the City Commission adopted Resolution No. 97-41 accepting and approving the Joint Participation Agreement (JPA) between the City and the Florida Department of Transportation (FDOT) to construct a new Memorial Causeway East Bridge (project). • The JPA obligates the City to fund up to $13,000,000 for Right of Way Acquisition, Desiqn, Construction and Construction Engineering and Inspection. • This agreement with WAGI, a division of Wagenvoord Advertisinq Group. Inc., provides for conveyance of fee simple interest to the City in right-of-way Parcel 101, containing 593 square feet to be used for roadway construction: and parcel 801, containing 1041 square feet that will be utilized for perpetual maintenance purposes. • The agreement also calls for WAGI to receive title to the Cordes Trust property adjacent on the south, less ripht-of-way parcels 100 and 800 that will be required for the Project. Cordes Trust will deed this remnant parcel, containing approximately 1,055 square feet, valued by appraisal at $8.02 per square foot, directly to WAGI • WAGI will construct a new 183-foot freestandinq radio tower on its remainder Property and the parcel conveyed by Cordes Trust. • The WTAN studio facilities will be relocated to a new location to be purchased by WAGI officials. • The $250,000 purchase price for land and improvements was established by appraisal performed for the City by State Certified and FDOT approved Appraiser Raymond Koepsell of American Acquisition Group, Inc. • The Purchase Agreement also provides WAGI with an additional $250,000 as severance damaqes (loss of value to the part not taken due to fewer possible uses) and cost to cure (the estimated costs to make the pert not taken as valuable and usable as if none of the property was acquired). • There are no business damages, fees or other costs being paid to WAGI under this contract, Reviewed by Legal "40k/r Info Srvc __NA Originating Dept: -;% Public Works (E Bar tt) Costs Tolat $514,765 Budget Public Works User Dept. Funding Source: Purchasing ?A DCMIACM Current -0- Cl X FY Wsk Mgmt ISI A.- Other _ NA Attachments OP Location Map Other 7 Submitted by., City Manager ApRro ition-L-odg; 315-92820-560 Printed on recycle r (MCS •WAGI Cont. Agn. ewbio-001 Rev. 2158 '•v?WA. ?.:4'£?.r F.1r.J11'z'.i fye:. iii r 'r, , D`;xi?3?:;..'i,i`i??;,?' :!'r????l`.??'rfFy,; ^r •t,........n,..,l,.,.. w,•J»I....?.. .:.. ,. ..,. 1.. s, .c.' ..F,. i.y,... Page 2 - WAGI Contract . Agenda Cover Memorandum November 2. 200Q • Closing will occur within 60 days following Commission acceptance. • WAGI ° officials will, receive $400,000 'at time -of closing, the $100,000 balance when the City receives possession of the property within 90 days following closing. • The available balance in the Memorial Causeway. Bridge project is sufficient to provide funding for this purchase (315-92820). ' f A copy of the Purchase Contract is available for review in the City Clerk's office. + This purchase is the second of, four parcels required .for additional bridge right-of-way. Negotiations continue for a 3;489 square foot parcel required from the Oak Bluff Condominium and a 104 square i foot parcel to be acquired from the Oak Cove Condominium. m .1 LOCATOR MAP: CORDES TRUST AND WAGI PROPERTIES I _ !V.M u?. rrrr RES 913J6 ^ • 4202 15 w 023-482 AURA STREET Z HARBORVIEW CENTER T r?o ROMPON'S & HASKINB 7998-606 A V12' 10 11 744--541 1 P El 8 57--1 to 5- r 7 5 n 1 144 243 3N NIN 5 2 19p p \ g pp ri 1081-394 CLEVELANO n S.R. 60 BAYFRONT TENNi ' ?? £?' a 1 COMPLEX 6 5 4 3 2 1 12/09 I 2 DAVEY r. , 23 CO R®E5 TRUST & 22 9 --- WAGI !PROPERTIES ? w '° 21 < 0 "' 20 tt7 .1 4 - 19 1 co ... 137 2 N rr: r 13 18 rrc E PEER ® d 14 17 100 -493 ...U...: IN 15 16 19-? 9 24/01 °u ?,° g Sir $ ..p 24/02 13/06 ? LF. DEED 17383 13/07 91 M ? mt m? 13 /08 .r a 13/01 src OAK COVE CONDO. n0 I.F. DEED 17371 24\03 102-92 Boa ,... 13/10 65 30713/04 914 2185 13/11 13/03 13/02 I Q} ^ ? afl sOc 2 u ' 2 1 2 O v 1 DEM 17 49fl c 2 1 65 ? OOl1R?' ? SIREEI . _.. _. .. . . ? 1963-681 ? - ? .. - __ ?. . -. _.. , - 4 1400 ITUR qER Fff ST - ---- ^^- ---- -- -- -- r 2 1 2 1 1 2 American Acquisition Group, Inc. 5600 W. Mariner Street, Suite 103, Tampa, Florida 33609 (813) Z87-8191 (813) 287-8272 Fax DATE: October 11, 2000 TO: Mahshid Arasteh, Public Works Administrator City of Clearwater FROM: it. Wade Brown, SR/WA, Consultant Project Manager American Acquisition Group, Inc. COPIES TO: Michael Quillen, Chris Focsan, Earl Barrett-City of CleanN,ater Doug Butler-HDR SUBJECT: ADMINISTRATIVE INCREASE FPN No. :257093 --1-32-0I Sectiorv7ob No. :15220-1599 State Road No. : 60 (Memorial Causeway Bridge Replacement) Parcel Nos. : 101 and 801 (WTAN Radio Station) An agreement has been reached on this parcel for required right of way in the amount of $500,000. This amount is all inclusive of real estate costs, ':)usiness reestablishment costs and relocation costs. The owner of this parcel did not r2tain an attbrney or any other experts for this negotiation but agrees that there are no other fees, costs or business damages associated with this agreement. This agreement does represent an increase above our appraisal for the real estate only, but is recommended for acceptance by the City of Clearwater based on the following issues that will demonstrate this as a reasonable and justifiable settlement with savings to the public and the subject project. DESCRIPTION OF PARENT TRACT The subject parcel is located at 200 Pierce Street in Cleanvater, Florida, just south of the intersection with the Memorial Causeway Bridge. A portion of the property is bounded on the west by the Intracoastal waterway. According to the Pinellas County Property Appraiser and further research by our appraiser, the site contains 4,758 square feet, more or less. It is currently improved with a 1,826 square foot, more or less, commercial building that is current occupied by the fee owners' business, WTAN Radio Station. The site is currently zoned D (Downtown) with a future land use of CBD (Central Business District). The radio station is a local AM radio station with talk radio shows dominating its airwaves. Right-of-Way Servires Apprais-il - Acquisition - Relocation - Noperty Management ADMINISTRATIVE INCREASE Page 2 DESCRIPTION OF AggUISITION AREA The proposed taking on this parcel includes a 593 square foot fee taldng (parcel 101) and a 1,041 square foot permanent easement. (parcel 801). The reason for the ! permanent easement versus fee is based on actual necessity for the project., which ; would have to be proven if the right of way needed were to be acquired by condemnation. However, this agreement represents an advanced acquisition where necessity is not an issue; therefore, the right of way described in this agreement will be conveyed in fee simple. The area of this taking will be along the property's Pierce Blvd. frontage, and is arc-shaped. The taking will impact approximately 301110 of the commercial building. Due to the impact of the taking on this property, our appraiser indicates the remainder property is damaged significantly where its value would be nominal, Essentially, the offer made to the owners, for real estate only, would be the appraised value of the entire site, less a nominal value of $100 for the remainder. The owners are then given the option of selling only the portion needed and retaining the remainder or sell the entire tract. In this instance, as will be explained below, this agreement represents conveyance of the needed portion only, as the owner V111 need the remainder to erect a new radio tower/antennae. ENCUMBRANCES According to a title report received in this office from American Home Title, Inc., the property was encumbered by several mortgages, subsequent assignments and a judgment. A satisfaction of the mortgages and assignments has recently been recorded in OR Book 11052, Page 2189 of the public records for Pinellas County: The judgment encumbering the property is no longer valid based on the Statute of Limitations for a valid' lien in the State of Florida, per F.S.A. 55.081 and 55. 10, when an extension has not been recorded. American Acquisition Title, Inc found no recorded affidavit for extension of the lien in our updated title search. Therefore, this parcel is considered to be free and clear of encumbrances. SUMMARY OF NEGOTIATIONS Several meetings occurred with the owners of the property and radio station, Dave and Lola Wagenvoord, since May of 2000. The purpose of these meetings varied from property inspections by -the appraiser and experts, to meeting 'Aith the Wagenvoords to clear the title issue, to meeting with the Wagenvoords to discuss the r ADMINISTRATIVE INCREASE Page 3 particulars of what would have to be done to keep them in business in the after situation. The most important finding through these meetings was that the radio :station's tower/antennae, currently located on the roof of the radio station, could not move more than 300 linear feet from its current location, without going throu=gh FCC approval, nor could it be relocated on, the roof of a replacement station, as it is now. Such approval, according to the' Wagenvoords, could take years with high costs of permitting a new site, finding a new site, and the compensation for down airtime. This could equate to substantial costs upward to $3,000,000 or more. (To support this claim, the Wagenvoords provided an appraisal they had completed on the radio station and property by John Pierce, a media broker, who valued the station at $3,000,000 and the property at $750,000.) The remainder portion could accommodate the tower but then the problem would be the temporary down time on the air the station would suffer by demolition of the existing building to leave room for construction and erection of a new tower. The owners' proposed erecting a new tower on the back of their property, where they originally had a free-standing tower before erecting the current one above their radio station and then reestablishing their studio offsite. The indicated this could be done because they could operate their actual studio productions from anywhere via telephone lines or satellite transmission to the tower/antennae; the important thing is to keep the tower/antennae on site. The original site of the tower has always been considered suitable, but 2 of the original footers were located on the adjacent property to the south and further identified as the Cordes parcel 100 on this project. Originally, the Wagenvoords had a lease on the Cordes parcel to allow them area to have their tower. This lease expired and the City presently has an agreement to acquire the entire Cordes tract, but the unneeded portion of the Cordes tract could be deeded directly from Cordes to the subject owners in a three-party closing. This would mean the Wagenvoords would receive the 1,055 square foot remainder of the Cordes tract (parcel 100 on this project) as part of the compensation agreement for the r/w taking on the subject parcel in order for them to have appropriate area for re-erecting the radio tower/antennae. A national broadcast valuation expert and engineer, Cole & Bowman Valuation Services, Inc. in Herndon, Virginia, was retained to evaluate the situation and validate the Wagenvoords assessment. A majority of the assessment was proven ADMINIS'T'RATIVE INCREASE Page 4 accurate by our expert with the exception of the estimate of costs and value of the station the Wagenvoords were relaying, which was considered slightly exaggerated. After meeting with City personnel and presenting the facts on this impending acquisition and its resulting implications, it was decided to await Cole & Bowman's valuation or cure of putting the station back whole with the new tower and studio j elsewhere, and a their valuation of the business itself, should the cure not be implemented and the City is faced with a business damage claim of putting the station out of business. f' After receiving these ranges of value for the cure and the station from Cole Bowman, it was presented to the City, along with the appraised value of the site, for approval to begin negotiations with the Wagenvoords. After discussing the range of values for the cure, along with the appraised value of the real estate, it was agreed that an offer of $415,000, plus relocation entitlements under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as Amended, was authorized as a good faith estimate for compensation for the part taken and cure to make whole again. This price was broken down $255,000 for the real estate and $160,000 for the cure plan to erect a temporary line for airwaves while demolition of the existing structure was completed and the new tower is erected. On September' 27, 2000, this offer for advanced acquisition by the City was presented to the Wagenvoords. They did not agree with the valuation of their property or with the idea of the temporary line while they demolish existing improvements and erect a new tower on the remainder. They advised that they would still have to deal with the FCC, seek necessary permits and test to ensure they maintain the airwave frequency they have now. Further discussion on the matter led to an agreement that the best avenue for both the Wagenvoords and the City of Clearwater, would be to receive the Cordes tract remainder, begin immediately erecting a new tower/antennae so when it is completed they can move to a replacement site and then just "switch" to the new system with no down time. In return, the City would be able to obtain title and possession in a much more timely manner and more favorable costs. The Wagenvoords stated their argument that the real estate value was low considering their unique location compared to the comparable sales used in our appraisal. Additionally, they would need more reestablishment costs for equipment, remodeling a replacement site for a studio, etc. They used their media broker's appraisal to say $750,000 would put them back f , ADMINISTRA'T'IVE INCREASE Page 5 whole, but would be willing to negotiate this down if given the Cordes tract and up- front money to begin erecting the tower. We were able to argue the value given by their media broker as a non-qualified opinion of real estate and convince them the value they were receiving from the Cordes tract to allow them to stay in business, plus the City's offer of $415,000 and relocation costs would be considered fair. They agreed but did not wish to reestablish and relocate under the relocation program because of the timely and involved process of filing claims at different times during the implementation of their cure and move. Further negotiations resulted in an agreement for $500,000 where the Wagenvoords would: a) receive the remainder tract of the Cordes parcel in a three-way closing, together with their remainder tract, to erect a new tower; b) they will relocate off site to reestablish their studio so the entire building can be demolished; c) agree that this amount is all-inclusive of fees, costs, reestablishment costs, relocation costs, cure costs and any business damages; d) agree to vacate 90 days from closing; e) retain any fixtures or equipment from current station; f) receive $400,000 at closing to assist in obtaining their replacement site and erect the tower immediately, and receive the remaining $100,000 upon surrender of possession to the City. I believe we should accept the counter offer based on the following settlement Criteria as outlined in Section 7.2.14 of the Florida Department of Transportation R/W Procedures Manual: 11. Relevant Information This agreement represents a meeting of the minds that occurred as an advanced acquisition without the threat of eminent domain. Should this agreement not be accepted and the City is required to comply with pre-suit negotiations according to Florida Statute for eniinenr domain actions, the official offer to the property owner would only be our appraised value of the right of way, $258,900. Since this value includes damaging out the remainder property and improvements, the owner would be considered justly compensated, as defined under Florida law, for the taking and have to make a claim for business damages if they felt the taking affected the business to the point they could not operate anymore. This would be the owner's claim because they could not take the existing tower and put.it up on the remainder portion of the property nor could they put any tower on the remainder without being off of the air temporarily. Temporary down time could amount to a business damage claim equal to being off of the air pemianently, which would be a claim for the value of the 1 i ADMINISTRATIVE INCREASE Page b radio station itself. The opinion of value for the radio station business, according to the owners, is $3,000,0000 versus the opinion of the City's expert, Cole & Bowman, who value the radio station at $750,000. This disparity puts the City at Fotential risk for a jury to award full compensation based on the owners' claim of $3,000,000, in addition to the possibility of increasing the compensation to the owner for the real estate. However, should an award even be granted at the City's opinion of S750,000, plus the value for the real estate offered by the City, it would still represent an increase of $250,000 above the current agreement of $500,000, plus reimbursement of the owner's expert's fees, i.e. attorney, appraiser, land planner, engineer and CPA. This is further discussed under the section Recent Court Awards for Eminent Domain Takings in this report. Under this section, a more likely probability, based on DOT data of court awards, will be applied to illustrate what the City could actually be at risk to pay the owner in this instance. The Cost Avoidance Analysis following that section of the report will illustrate the cost savings this agreement represents to the City by avoiding litigation. 2). Complexity of Severance or Other Issues Leading to Uncertainty, in Value As explained above, the degree of complexity involved with valuing the affect of a total or partial taking on a specialty type parcel such as a radio station, creates a large room for disparity as to proper compensation, compared to a situation where merely the value of real estate is the point of contention. 'Chat would only involve 2 opinions of value based on a defined set of criteria, whereas a radio station involves specialized valuation depending upon such things as: a). strength of airwaves and reception - the larger the tower, the better the reception. The better the location where nothing prohibits ainvaves, the better the reception, which means more listeners, are reached. b). listener market -- a large market with more listeners substantially increases the value of the station c). time of operation - the longer the station operates at one site within a market, they become grand fathered to FCC requirements that rapidly change and also have control over competing radio stations who Msh to move within their market or make changes to existing stations. They become a "icing of the hill" where any thing that a competitor wishes to do must meet their approval. If the "king of the hill" moves its station or varies from its existing situation in anyway that could affect competing stations in a market, it loses its status and then they now must meet the approval of all other surrounding stations for such a change. Subsequently, surrounding ,t ADMINISTRATIVE INCREASE Page 7 competitors could reject a new site and the station is now at the mercy of conforming to competitor's wishes. To say the least, this is not a desired position to be in from a business point of view. d). requirements for relocation / reestablishment - to relocate, a radio station must go } through a permitting process with the FCC, which is involved and very timely. The costs associated with the necessary permits, filings with the FCC, meetings, ; . engineering set up and approval by FCC standards could vary depending upon the market and degree of impact on surrounding competitors, but nevertheless would be j substantial. s e). station programming - what is put over the air waves, i.e. talk radio, top 40, rock `n roll, classical, sports radio, etc., has a large affect on the value of a station. f). attorney fees - these are fees for a FCC attorney to provide legalese in the very complicated matter of deviating from their existing situation and guidance through the convoluted permitting process. There are more complexities other than what is listed above, but when these few points are applied to the subject station, WTAN, one can see where the Citv is at risk for great disparity between experts attempting to derive proper compensation for this business. The current station is located on the water with a radio tower that is situated on the roof of the station. This puts the tower above 200' in the air with increase aid in reception by being located on the water where nothing can prohibit airwaves. WTAN is located in Tampa Bay, which is number 21 in the national market and is a talk radio station with such popular shows as Don lmus and Rush Limbaugh. It is one of the oldest stations in the area which makes it the "king of the hill" fn some respects, as described above. If the station were to move or the tower moved more than 300' from its existing location, the costs associated with relocating would be substantial,' in addition to the described processes above for which they would have to go through with the FCC. These are factors that could arguably increase the station's value compared to most in the surrounding area and illustrate how many different avenues one could argue for deriving such value. Recent Court Awards for _Eminent Domain Taking 'a he agreement on this parcel in the amount of $500,000 represents an increase of 52% above the actual value of the part taken of $258,900. According to the attached Statewide Verdict Data on FDOT eminent domain trials since 1993, Final Judgments amounted to an average increase of 96.82% above the DOT offer. The subject ADMINISTRATIVE INCREASE Page 8 agreement is deemed reasonable as it represents, a lesser increase than what are typical increases paid by the DOT in litigation. The Statewide average, when applied to the appraised value of the taking, equates to potential jury award for the REAL ESTATE ONLY of $509,500. This is more than the subject agreement, just for the real estate. If the value of the business were a factor, this would be added to the figure of $509,500 for a total compensation the'City would be at risk to pay. Using the owners' figure of $3,000,000 as the their claim and $750,000 as the City's figure, the disparity is $2,250,000. Past jury awards, according to the Statewide Verdict Data, indicate that it is rare for an owner to receive the full amount of their claim of value. For justification purposes, it is considered reasonable and customary to expect a jury to "split" the difference between claims. In this instance that would mean the City would be at risk for a jury award of $1,875,000 for the business. When combined with the potential jury award of $509,500, this equates to a total potential jury award for the subject parcel and business of $2.,384,500 should this matter proceed to litigation. This figure will be used in the Cost Avoidance Analysis in this report to illustrate cost savings for the City by accepting this agreement. 5). Expert Fees and Costs The subject owner did not retain an attorney or any other expert to reach the agreement being justified in this report. Should the matter proceed to litigation, the owner would be entitled to reimbursement of any expert fees incurred. Considering the high dollar value of the real estate and business and likelihood of increased compensation as described above, the amount of fees the City would pay in this instance itself would exceed the amount of the increase paid to the owner above the appraised value of the real estate. The attorney fees would be paid according to statutory amounts that are described in the Cost Avoidance Analysis in the next section and other experts fees would be paid based on time. Fees paid to experts in eminent domain acquisitions in the State of Florida can be very costly and sometimes exceed the amount of compensation paid to the property owner, The subject case is a prime example of where this situation could occur. ¦' . . ADMINISTRATIVE INCREASE Page 9 COST AVOIDANCE ANALYSIS POTENTLA.L JURY AWARD ($2,384,500- $500,000 agreement) $1,884,500.00 OWNER'S COSTS Owner's Appraisal Report $7,000.00 Own'er's Appraisal Update $1,750.00 Broadcast Valuation Report $7,500.00 Expert Witness Testimony Appraiser: 40 hours @ $125/hour $5,000.00 Land Planner. 40 hours @ $125/hour $5,000.00 Engineer 10 hours @ S 125/hour $1,250-00 Broadcast Specialist 40 hours @ $200/hour $8,000.00 CPA 40 hours @ $150/hour $6,000.00 Attorney Benefit to client based on actual offer of $258,900 would be $1 ,625,600 benefit 33% up to $250,000 $ 82,500.00 25% from $250,000 to $1,000,000 $187,500.00 20% for anything above S 1,000,000 $125,120.00 Mediation Mediator: 8 hours @ $I 50/hour S 1,200-00 CITY COSTS Appraisal update for Order of Taking $1,750,00 Appraisal for DOD/Trial $1,750.00 Expert Witness Testimony Appraiser: 40 hours @ $I 25/hour $5,000.00 Land Planner: 40 hours @ $I 25/hour $5,000.00 Engineer: 10 hours @ $I 25/hour $1,250.00 Broadcast Specialist 40 hours @ $125/hour $8,000.00 CPA 40 hours @ $150/hour $6,000.00 Court Costs (Includes filing fees, serving subpoenas, and publication) $ 1,000.00 Litigation Costs (Includes depositions, court reporter fee, and exhibits) $ 8,000.00 TOTAL $2,360,070.00 Less Administrative Increase (fees included) 5241,000.00 MINIMUM COST AVOIDANCE $2,119,070.00 i ADMINISTRATIVE INCREASE Page 10 SUMMARY As illustrated, the complexity of valuing a radio station, as well as the complexity and cost of relocating a radio station to a new site lends great room for substantial costs to be paid by the City versus the cost the City will pay as part of this agreement. Further support is given that the owner did not retain an attorney or other experts whose fees alone would be more than the increase above appraised value of the part taken that this agreement represents. For the numerous reasons listed in this report, this agreement is believed to be justified and in the best interest of the City of Clearwater as it could represent a costs savings in excess of $2,000,000 by avoiding litigation. RECOMMENDED APPROVAL. Consultant Project Manager /D+ V Zq,-a d e- E ?r o %wmn Title Date ? Project Manager, -- -- - / CiLy Chris Fo an 11?1 ?' Title Da (e j ? Citv En 'neer /v - -0 Michael Qu' en Title Date ZY /O--IcrI.OD Public Works Administrator Maltshid Arast Tide Date This administrative increase justification letter has been reviewed with particular attention to the estimated cost avoidance associated with court costs, expert .virness fees, and attorney fees. My signature below indicates these figures are considered to be reasonable and that I approve of the overall settlement. CiV Attorney Name Title Date 1. ,' . Sir aL,1 ?t?' i rll.' ii .'. ?? t• '• ` "1 '1' .. , ? ? .. - <, , .. .11 -'?; V "A e ?ti r'1"1'•' •!f•,• • 111-? ?i'7 •• `i. ?• ? • ? 1 ? ? - ? ' ?', 3;,s , ?! .lj.?t- 1i5'` +fy'?A.: ?''r 's?':•1 ?; 4. ,s..? ''}?. I 4 1 ` <. i .i .p .,r'' '?1 ,').YL . 11 ?Nr'`?•5 ?:•L". .•1 r ? .11. , .I i' ? ? ?1 '?r 1't" •1. + •'x '1j? r'i.,l •'{? 1' L? , ?',' 'i r • .. ,. 1 .?i . 1 ^ ,??? r?' ? ? ? - .?'' { r+; ` r't?i'•-'y+;?`L: ;.?_ lA sus' s a.h; ?,w rt $.. ' ,e„•.•;e"`•t.F''•?'%?5'sk?.'?.?.?'-'.(fi?.'?L.a .?,l.S•,•1 .t.?.• e3,"":.? a1?.. iit:.,r. .Y? ,I. t. s. ".?,?+?Js ?tr'?'•?.si 1 .ri •.y ., F:;• <. .3 '.I; :.' •s?i :r'. :4:J:.`.? f;:l. ,? ? y= ?j'. .. " s•. v. .}?? -3?#' ,;?' t:.{?+` - ?.? aia: ''S.? .!." "L ' a;' ' L?'? , i= •?J? , ' i r •???.? ?; ??? '"li•t ??:. ass;o,d3;'?:a'?''...i:a?:?''•?sr?'.?..cc•++.?? s'?.;• ' ' '...,?° .. ,?k :_. .. : p'-, •._ • . l .. ?'' , em, #24- 1. .. ? ` `• ? 1 r ?. ? 131 PR ?- Clearwater City Commission Agenda Cover Memorandum Worksession Item li: Final Agenda Item ft Meeting Date: • 00 SUBJECT/RECOMMENDATION: Approve Agreement: between the Clearwater Country Club, Inc. and the City of Clearwater for the operation of the property currently known as Clearwater Country Club Golf Course, ©_ and that the appropriate officials be authorized to execute same. SUMMARY: • Clearwater Country Club has operated the site since June 1, 1937. The current lease expires on April 30, 2032. • The Clearwater Country Club desires to construct a new $2.2 million clubhouse on the parcel currently owned by the club to enhance and expand the golfing opportunities currently offered to the members and residents of the city of Clearwater. • In order to secure the necessary private financing to construct the new facilities the club and the lending agency has requested an addendum to the current lease which would allow for the assign ability of the lease to another operator in the event the club defaulted on the mortgage. Per the lease revision the following would need to occur in order for the assignment to take place: 9 The city would have the right to purchase the clubhouse and property from the bank for the outstanding balance of the loan. This would be at the city's option. ? In the event the city chose not to purchase the clubhouse and property the city would then have 120 days to complete an RFP process to secure a new operator for the course and Clubhouse and the lending agency will not unreasonably withhold its permission on the assignment of the clubhouse and property. ? In the event that the city is not able to secure a new operator then the lending agency would have the authority to assign the balance of the golf course lease to a new operator without city of Clearwater permission. • Without the addendum to the agreement, the Club will not be able to secure the necessary financial resources to construct a new clubhouse and will continue to operate out of the current facility. Reviewed by: Legal LYE Info Srvc NA N Budget A Public'Norks NA Purchasing NA DCMIACM Risk Mgmt NA Submitted by: City Manager 0i Printed on r Originating Dept: Parks & Recreation Kevin User Dept. Parks & Recreation Attachments ? None paper Costs Total -0- Funding Source: Current FY 40- cl _ OP Other on Code: Rev. 2198 P!??f SUBJECT/RECOMMENDATION: Approve Agreement with Tampa Bay Water (TBW) concerning reimbursement of funding for preliminary engineering for advanced water treatment facilities in cooperation with the City in the amount of $270,000 and approve McKim & Creed Work Order for Engineering Services providing concurrent studies and technical oversight of the advanced water treatment project in the amount of $569,000, and that the appropriate officials be authorized to execute same:_ _ SUMMARY: ¦ Tampa Bay Water (TBW) has expressed an interest in developing a water treatment facility in cooperation with Clearwater. TBW and the City are engaged in negotiations to enable TBW to construct advanced water treatment facilities on City property conjunctive with improvements to the City well field to achieve an increase in water production in one year. ¦ TBW is requesting City cooperation to achieve a 2-million gallons per day (mgd) increase over the current City water production of 3-mgd by September 2001 to offset regional demand. The City was previously considering upgrades to water production facilities to meet forthcoming Safe Drinking Water Act regulations by December 2003. TBW has offered to accelerate City plans by funding early delivery of the project. ¦ The McKim & Creed work involves technical oversight of TBW's technical efforts, coordination of public information plans, conducting corrosion studies and providing engineering services to change the City's disinfection system. The change in disinfection is required due to County plans to change their disinfection process anticipated by November 2001. Of the total cost of $369,000, $161,000 is applicable to the TBW effort. ¦ TBW has contracted with Camp Drf sser and McKee, Inc., (CDM) to conduct preliminary engineering over the next two months addressing project scope and cost issues. At the conclusion of this period, a basis of design report shall be provided to determine project feasibility. At that time, the City will have the opportunity to assess the project and decide weather or not to move forward with it. The total cost for the CDM effort is $700,836. The City's reimbursable portion is $270,000 based snaring the cost with TBW for both the CDM and McKim & Creed work ($700,83612 - $161,00012 - $269,918 (rounded to $270,000). Clearwater City Commission Agenda Cover Memorandum Final Agenda Item # a5 Meeting Date: . ;? . DO ¦ The City will provide reimbursement of $270,000 to TBW only in the event that TBW and the City do not enter into an agreement to construct a water treatment plan. Reviewed by: Legal Info Tech NA Budget Public Works bJ Purchasing T41 UCht/AChi Risk Mgmt NA Other ^ PC&&1 , Originating Dept: Public Works Administration User Dept. ATJ Public Utilities/Water/Andy Neff Attachments Tampa Bay Water Agreement MCKJM & Crcod Work Order Costs: $639,000 Total Funding source: $639,000r c4I,1141 X Current Fiscal Year ImprovPmenl utx rating 0111 F Submitted by: P! ? )_ 1?? City Manager ??(/?? 0 Printed on recycled paper 0 None Appropriation Code: 315-96740-561300-539-000 Rev. 2190 wy. I 4 • ' f tf?,4"?k?Frt i??(?x .? f P?J.-F ., '.?? • ? r E r .1 .. E'' 5 .r-a•l:r:/., e,?- ",1li:,i:F ,?r?,x9 s5'x ... ..! .. t C _ "}i°e ..'" .f'j.l. "•`.. ' , ... , ,The.City-will be updating the Water and Sewer Rate Study concurrently with this project and will bring forward this analysis with rate recommendations. The last rate study assumed that we would be purchasing all water from Pinellas County (at the then $1.79/1000 gallons); that we would be issuing bonds for,capital projects (did not include this project] and resulted in annual 6.6% increases in each of the following 5 ,years. The first 6.6% i'crease was'approved affective 711100. It is anticipated that the commission will need to 'approve a series.of rate adjustments in order to issue bonds for this project (if pursued) as'well as other planned projects. Sufficient funding for the City's $639,000 share of the effort is available in the water supply and treatment CIP (315-96750). Copies of the TBW agreement and the McKim & Creed work order are available in the City Clerk Department. 2 COOPERATIVE FUNDING AGREEMENT FOR ENGINEERING SERVICES This Cooperative Funding Agreement for Engineering Services ["Agreement"] is entered into this day of . 2000, between the City of Clearwater, Florida, a municipal corporation ["CITY"] and Tampa Bay Water, A Regional Water Supply Authority, an interlocal governmental agency created and existing pursuant to Florida Statutes Sections 373.1962, 373.1953, and 163.01 ["TBW'. WITNESSETH: WHEREAS, the City wishes to assist TBW in increasing the local supply and reducing demand on regional sources by renovating certain facilities of the City's water system; WHEREAS, CITY and TBW desire to explore the feasibility of construction of a water treatment plant on certain real property owned by CITY known as Reservoir No. 1 and associated wellfields ["Property"], and TBW has engaged the services of Camp Dresser & McKee Inc. ["CDM"] to perform certain engineering work on said project, as described further in an Agreement for Professional Services between TBW and CDM approved by the TBW Board October 16, 2000 contingent upon certain concurrences from the Clearwater City Commission, and accordingly the CITY desires to participate in funding such engineering services; NOW, THEREFORE, in consideration of the premises set forth above and the covenants and agreements set forth below, which each of the Parties acknowledges and agrees is good and valuable consideration, receipt of which is acknowledged by all Parties, CITY and TSW agree as follows: 1. Tampa Bay Water shall assure cooperation of CDM with the City's consulting and staff engineers in assessment of the proposed project. The City shall timely notify Tampa Bay Water of any lack of cooperation, and Tamp Bay Water shall promptly take whatever action is necessary to assure full cooperation. 2. The City agrees to reimburse TBW an amount of up to two hundred seventy thousand dollars ($270,000), said sum not to exceed forty percent of the total amount of payment for work to be performed by CDM under that Agreement for Professional Services approved by the TBW Board on October 16, 2000, with attachments ["CDM Agreement"], subject to the following conditions: a. The City agrees to pay the above amount only upon receipt of written notice by TBW received by City on or before September 30, 2001 that TBW will not execute any lease, license, or facility purchase agreement concerning the Property; and b. TBW shall provide CITY with copies of all interim, status, and final reports produced by CDM, all technical data and working papers regarding CDM's services, and all analyses, data, document, models, modeling, reports and tests performed or utilized by CDM and made available to TBW under the Agreement for Professional Services referred to above, and shall assure cooperation of CDM with CITY's consulting and staff engineers in assessment of the proposed project. 3. This Agreement shall be effective as of the last date upon which all of the parties hereto have executed this Agreement. Page 1 of 2 f 4. This Agreement constitutes the entire understanding between the parties with respect to the activities.contemplated by this Agreement.. All prior agreements or understandings, whether oral or written, are superseded. This Agreement may be amended only by a written document duly executed by the parties. This Agreement shall be governed by and construed under the laws of the State of Florida. Venue for any action arising under this Agreement shall.lie in Pinellas County, Florida. IN WITNESS WHEREOF, the undersigned .have hereunto set their hands and seals 'as of the date first above written. Countersigned: Brian J. Aungst Mayor-Commissioner Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney TBW: ATTEST: BY: Jerry L. Maxwell, Secretary APPROVED AS TO FORM: BY: Donald D. Conn, General Counsel . CITY OF CLEARWATER, FLORIDA By: William B. Horne, II Interim City Manager Attest: Cynthia E. Goudeau City Clerk Tampa Bay' Water, A Regional Water Supply Authority BY: David J. Fischer, Chairman Date Page 2 of 2 f 1 j}. CITY OF CLEARWATER ENGINEERING DEPARTMENT McKIM & CREED ENGINEERS WORK INITIATION FORM DATE: October 24, 2000 City Project No: MIC Project No: 1. PROJECT TITLE: Water Treatment System Improvements 2. SCOPE OF WORK: .SUMMARY The City of Clearwater is cooperating with Tampa Bay Water for the development of expanded water supply from the City's wellfields. In order to expand the water supply, system improvements will be required including rehabilitation to the wells, expanded raw water piping and new water treatment facilities. The proposed improvements of Clearwater's existing water supply facilities will be constructed by Tampa Bay. Water and later be purchased by the City. Numerous issues face the City with regards to the changes -in its system and the potential impacts to the City customers. These range from financial impacts, operational Impacts and water quality changes. This work assignment includes providing technical consulting, technical review and participation in the oversight of the design and construction of the proposed systems. The technical reviews will be intended to assist the City in evaluating the appropriateness of each project component and assist the City staff in planning for changes in the operation of the water system. In addition to the change in treatment techniques in the Reservoir No. 1 area, the City will need to address changes in disinfection processes it uses in the system. This changes is due to changes in water quality regulations and proposed changes by Pinellas County and Tampa Bay Water in the process used for disinfection. The City will be required to construct new disinfection facilites at Reservoir Nos. 2 and 3. This work assignment includes the design of these new systems. The conversion to new disinfection processes will likely cause changes to the taste and odor of the public water supply. Public notification will be a critical component in the success of this conversion. Task 3 of this Work Assignment addresses the public notification component. The scope of this work is outlined below. SCOPE OF WORK Task 1: Technical Review • Participate in project meetings to review and provide input into the systems being proposed for improving and expanding the water supply system. • Review and comment on Project Scope as proposed by Tampa Bay Water. Assist in review of design and construction cost components. • Review TBW's proposed finished water quality criteria for the new treatment facility at Reservoir No. 1 and determine the suitability of finish water relative to the City's distribution system. PwO0280 CITY OF CLEARWATER - Ortober 24, 2000 Past 2 " • Review.TBW's Draft Basis of Design Report. Review proposed treatment process, system components and system sizing proposed for the treatment facility. Provide comments on suitability of proposed systems and recommend any changes that are deemed appropriate. • Review water quality and quantity of process reject water from proposed Reservoir No. 1 treatment facility as will be outlined in Tampa Bay Water's Basis of Design Report. Evaluate potential impacts to the Marshall Street APC Facility. Evaluate hydraulic impacts on the treatment process and permit requirements. Evaluate expected blended water quality on the reclaimed water usage. • TBW intends to enter into a contract for the design and construction of the new treatment facility. The City will have opportunity to evaluate various equipment selections. McKim & Creed will assist the City in the review of equipment proposals for the treatment facility. • Upon completion of the new treatment facility, performance testing will be conducted by Tampa Bay Water. McKim & Creed will review water quality data and operational testing data to determine compliance with specified target water quality and performance standards. ;I • Review City's Bond Covenants with respect to the proposed lease of water supply facilities to TBW. Prepare Engineers Certification for release of facilities for the improvements project. • Assist the City in preparing a request for funding of project costs from the Water Management District. Attend pre-application meetings with District Staff. Prepare application documentation as needed to support submittal. Attend foilow?up meetings with District staff and Pinellas-Anclote Basin Board. Task 2: Distribution System Impacts Perform a hydraulic modeling analysis to assess the impacts to system piping. Review flow direction and velocity changes within the distribution system resulting from increased production. Highlight the areas and/or percentages of areas subject to flow reversal and/or significant velocity and pressure changes. • Evaluate the change in rate of withdrawal for specific Pinellas County Interconnects, I.e.: Belcher at Selleair, Belcher at Gulf to Bay, US 19 at Reservoir No. 2 and at Reservoir No. 3. Develop criteria for time based water quality assessment in the distribution system. • Based on criteria established, conduct hydraulic modeling to track travel times in the distribution system. Correlate travel times to water quality degradation, specifically to disinfectant chemistry. Identify expected critical areas as it relates to travel time in the distribution system. Evaluate potential improvements in the system that could reduce water quality based problems. • Using the hydraulic model, determine the expected interface zones of membrane treated water and water to be received from the existing groundwater sources. CI'T'Y OF CLEARWATER - October 24. 2000 Page 3 Review the documents prepared on behalf of Tampa Bay Water regarding expected blends of various water sources. Develop estimates of water quality ranges to be expected for Pinellas County for the current system configuration. Further develop expected water quality ranges from the blends of water from Clearwater groundwater and Pinellas County water. Evaluate these water quality parameters to the proposed water quality expected from the Reservoir No. 1 Treatment Facility. Review the expected impacts of the blend of these sources with the distribution system. • Establish a pilot program for evaluation of impacts of chloramine and membrane treated water on the City distribution system. Establish testing protocol, sampling program and system configuration. • Assist the City in set up of pilot test system. The City will be requested to provide pipe segments that it wishes to evaluate, provide specified pilot equipment selected by the engineer and provide labor for installation and operation of the pilot system. The City will also be requested to provide sampling and testing during the pilot operation. • Periodically monitor the performance of the system. Monitor sampling and testing during the course of testing. + Analyze test results of the pilot program and provide recommendations on pH control, corrosion control and disinfection processes. The results of this work will also be utilized in the Basis of Design for modifications to Reservoir Nos. 2 and 3. Task 3: Public Relations Assistance + Conduct planning sessions with the City staff to identify and devolop the requirements for a comprehensive public relations program regarding proposed changes in water treatment methodologies. • Develop public relations strategies and plans for communications with the residents and customers of the City of Clearwater. Coordinate the plan with the City technical and public relations staff. • Conduct up to four (4) public meetings to present information related to the changes being implemented with respect to water treatment and disinfection processes. Prepare presentations for these public meetings. + Design a project specific web page that will provide targeted information to the public regarding the water quality changes and impacts. • Develop literature for notification of dialysis patients and health care facilities regarding changes In disinfection process. • Develop plan for targeting and communicating the water quality changes being planned. Assist in implementation of the communications strategy. Contact key health care agencies to identify best methods of public' outreach to insure effective communication of water quality changes being implemented. + Execute mailings/contacts with the identified groups, Individuals, facilities and agencies to communicate the changes in system water quality, CITY OF CLEARWATER - October 24, 2040 Page 4 * Participate in C-View public information messages to the residents. We anticipate that City C-View production staff will assist in preparing productions of video messages and or public information spots. Task 4: Chioramines Design Phase • Conduct a project kick-off meeting with the City to review the requirements of the project and to outline the proposed improvements. • Conduct topographic surveys of each treatment area at the two ground storage reservoir sites. • Coordinate design and implementation of new disinfection process with the changes proposed by Tampa Bay Water and Pinellas County. • Evaluate the requirements for disinfection and cherical feed systems including development of the design criteria for system sizing, location, layout, storage requirements, control system modifications and associated site improvements. Prepare a brief Basis of Design Report to outline project parameters. This Basis of Design Report will also address the future treatment needs at Reservoir Nos. 2 & 3 with respect to pending arsenic rule and proposed impact on water quality expected from the proposed TBW project. An outline of proposed treatment requirements (such as membrane: processes) will be provided in the report but are not included in the design services under this Work Order. • Meet with the City to review the Draft Basis of Design Report and incorporate City comments into the design of the systems, • Prepare design of new chemical feed systems at Reservoirs 2 and 3 including chemical storage system, chemical feed pumps, and piping systems. • Prepare design of chemical building to house new equipment for ammonia systems, • Prepare electrical system modifications to incorporate new chemical systems. • Provide instrumentation and control systems design, HMl and PLC programming for the facility upgrades, • Design site improvements to incorporate new building or modified building for housing the new systems. • Prepare progress design documents for review by the City at the 60%, 90% and 700% complete stages of the project. • Provide estimates of probable construction costs for the proposed improvements to be submitted with each progress submittal. • Meet with City staff to review the progress on the project and to receive comments on the design documents. S i i r ?3 t CITY OF CLEARWATER - October 24, 2040 Page S • Prepare applications and submit on behalf of the City for environmental permits for the project including SWFWMD and FDEP as applicable. Meet with City DRC and Building inspections to review project and to Incorporate any comments regarding project design. Permit fees will be the responsibility of the City. • Prepare Contract documents for the construction of the project using the City Standard Contract forms including General Conditions. Prepare bid forms and Supplemental Conditions for the project. Task 5: Chloramines Bidding Phase + Prepare Contract documents and provide copies to the City for.review and use in bidding the project. • Respond to questions concerning this project and prepare addenda as necessary. • . Issue clarifications to the contract documents and Issue addenda as required. • Review bids received and make a recommendation for award of the contracts. Prepare draft Agenda Cover Memorandum. Task 6: Chloramines Construction Services • Coordinate and conduct the pre-construction conference with the selected Contractor and City staff to review project requirements, coordination, and scheduling Issues. • Provide technical review of shop drawings and other contractor submittals for compliance with the Contract Documents. McKim & Creed's Project Administrator will coordinate review process. • Coordinate and attend monthly progress meetings with the Contractor and the City to review project status and facilitate coordination of activities. Maintain minutes of meetings and distribute to the attendees. • Provide part-time construction review to observe the construction work relating to the design requirements. Assist in coordination of and communication of construction activities involving appropriate persons. Maintain reports of daily activities for the project record and provide copies to the City. • Review Contractors requests for payment, compare request with work completed, verify accuracy and recommend appropriate action by the City. • Make periodic site visits by the design engineers and project manager to observe the work in progress and the quality of the various systems and facilities with the respect to their intended function and Contract requirements. CITY Or CLEARWATER - October 24, 2000 Page 6 • Provide general contract administration including interpretations of the Contract Documents, review of progress schedules, general correspondence with the Contractors and suppliers, review of changed conditions, and changes in the work required, and preparation of monthly status updates for the City. • Prepare intermediate and final punch lists for the Contractor to complete and/or correct items that are required by the Contract Documents. Fallow-up to ascertain that the Contractor has satisfactorily completed items. * Assist In start-up of systems and components. Perform modifications to the plant SCADA system to implement the changes to the disinfection system. • Perform final inspection of completed work and prepare the. Engineers Certification for submittal to the Florida Department of Environmental Protection (FDEP), Pinellas County Health, and SW FW MD upon satisfactory completion of the project. • Prepare as-built drawings of improvements based on Contractor supplied marked-up drawings showing any deviation from the construction drawings. Provide electronic and printed copies of Record Drawings to the City. + Assist in collecting and submitting contract closeout documents including as-builts, release of liens, warranties, manuals, closeout change order, and other required documents. 3. PROJECT GOALS - WORK PRODUCTS: • Review comments on system proposals by Tampa Bay Water and their Consultant • Evaluation of reject water quality and the expected impact on the Marshall Street APC Facility • Disinfection Basis of Design Report. • Plans for disinfection system conversion at Reservoir Nos. 2 & 3 including progress drawings at the 60%, 90% and 100% phases. • Public Relations Plan • Water Quality Literature for Public Information • Brief report and data for water distribution system model evaluations for hydraulic and water quality based system Impacts • Recommendations on disinfection system changes and corrosion control adjustments. 4. BUDGET McKim & Creed will provide the services outlined herein for Tasks 1, 2, 3 and 6 on an hourly basis In accordance with the Continuing Professional Services Contract. The estimated fees for each of the tasks outlined below. Tasks 4 and 5 will be provided on a lump sum basis. Task 1: Technical Review $59,000.00 Task 2: Distribution System Impacts $73,000.00 Task 3: Public Relations Assistance X29,000.00 Subtotal $161,000.00 CITY OF CLEARWATER - October 24, 2000 Page 7 Task 4: Chloramines Design Phase $137,000.00 Task 5: Chloramines Bidding Phase $6,000.00 Task 6: Chloramines Construction Phase 65 000.00 Subtotal $208,000.00 Total $369,000.00 a. SCHEDULE This project schedule will be in accordance with the schedule of project implementation to be set by Tampa Bay Water for the Reservoir #1 Water Treatment Plant Improvements. It is expected that the project will be completed, tested and ready for purchase by the City of Clearwater within 18 months. The work under this agreement will continue through acceptance'of operational testing of the proposed system improvements. Tasks 2 and 3 will require completion prior to plant start-up, which is expected to occur on or before December 2001. Task 3 will be scheduled for completion on or before April 1, 2001. Construction of chemical systems at Reservoir Nos, 2 & 3 would be completed at the time of completion of Reservoir No 1 Improvements or at the time of completion of disinfection system conversion by Pinellas County. 6. 7. 8. STAFF ASSIGNMEN,rs: City: Kevin Becotte, Andy Neff McKim & Creed: Street Lee, Bob Elefritz, Dan Cote, Linda Faulkner-Vaughn, Emilie Moore CORRESPONDENCE/REPORTING PROCEDURES: All McKim & Creed Correspondence shall be directed to Street Lee. All City correspondence shall be directed to Andy Neff. INVOICING/FUNDING PROCEDURES: Please invoice monthly for work performed as detailed in McKim & Creed Continuing Contract. Charge this work to City Code No: 9. ENGINEER CERTIFICATION I hereby certify as a licensed Professional Engineer, registered in accordance with Florida Statute 471, that the above project's site and/or construction plans meet or exceed all applicable design criteria specified by City municipal ordinance, State, and Federal established standards. I understand that it is my responsibility as the project's Professional Engineer to perform a quality assurance review and these submitted plans to ensure that such plans are Certificate of Occupancy does not relieve me of my own- quality assurance review. I, hereby certify that all facilities have been built substantially in'accordance with the approved 'permit design plans and that any substantial deviations (described in attachment) will not prevent the system from functioning In compliance with the requirements of applicable regulatory. authority. This certification shall apply equally to any further revision and/or submittal of. plans, computations, or other project documents that I may subsequently tender.. 10.- SPECIAL CONSIDERATIONS: None PREPARED BY: it a CITY: McKim & Creed: Michael D. Quillen, PE A. Street Lee, PE City Engineer Vice President i }i i I M , 1 r Suggested questions relating to the Tampa Bay Water, Project • Will our $270K share of the cost of phase I part of this project be wasted if we elect not to do the project? • How, critical is the regional water situation? How critical is our support of this project to the regions success? • How much will producing 2 million galloons per day (MGD) of water in Clearwater save us if we don't have to buy it from Pinellas County? • What are Tampa Bay Water's other options if we don't participate? • What additional sources of funds are available to help Clearwater with this project? How are we going to involve the public in this effort? Are we comfortable that we can sustain water production at this rate? • What is the difference between this Reverse osmosis process and the earlier versions that have been so controversial? • What is the impact if we delay our decision? • Why have we changed our position in the past couple of years? • Wh'fare the bottom line cost comparisons between producing this water ourselves and buying it from Pinellas County? • Who else in this region produces water? I realize it is difficult, but "What is the process to add Clearwater to the board of TB W?" • What are the estimated capital costs dnd the operating costs before and after construction of this protect? How will we handle the concentrate and what is in it? • is this a membrane facility? • Does it use brackish water? What are the risks of salt-water intrusion into our fresh water lens? t i. Y+ History ?,. Q 1988, SriteY, Wild & Associates deport Comprehensive tong Range Plan for Water Suppiv 9 Treatment Reverse osmosis as an option if no treatment, will need to purchase . additional water R Lh ? History [Coif tI . i 1999 SQI & CUM wellfeld Management Plan • Control chloride levels through wellfield management - Dispersal `-L - Control Pumping rates • Options - Phase out local production r -continue production with advanced treatment F a 's 3 i 4 j E i J t4 li } 1 3 • i • i 4 1 i ?? f ,. p?? f l 1 E: ?' ?: '? it S U i ST"PA AY Clearwater WATER Clearwater Welffierd. and .Treatment System Improvements Donald J. Polrnann, Ph.D., P.E. , Director of Science & Engineering .z T i j f } } 3 Joint Project Objectives - cont'd Commence Project Operation by Late 200'1 . Transfer Ownership to the city at End of Startup/Testing .Period in Early 2002 i . f r. Emphasis on Timing' SWFWMD Supports Local Ground Water Use in the city to. Reduce Regional Reliance, SWFl MD Encourages Partnership to Move on a Fast Track !s 5 .Impiementetion 'in Three Steps T. Project Definition Preliminary Design, Permitting, Operations Assistance and Pre-Construction Services Project Construction Phase; to Begin January 2001 S 7 <i . t `.f i r 8 I Initial Prbject'Elements i 3. Prepare "Basis of Design Report" and Project Costs for Reservoir #1 Facilities 4. Execute License & 'Purchase Agreement Between City and Tampa Bay water pin ? M " . NOU-61-2000 16:41 From: Becott e, Kevin Sena Wednesday, Nowmber 01, 200010.28 AM To: Phdlipc, Sue Sub(eeu FW: ut mcipd WUPs and qu=titics permitted Sun, this is the information from Tampa Day Water -----Original Message From: Don Polmann [mailto.DPoimnniaTAMPAI3AYWATER.orgj Sent: Tuesday, October 31, 2000 8:16 AM To: 'aneff@clearwater-t7.com': 'marasteh@clearwater-fl.com' Cc: Mandy Rice; Jerry Maxwell Subject: municipal wups and quantities permitted Based on telephone discussions with SWFMWD staff, the following information is provided regarding local municipalities that produce their own water. Pinellas County cities: Belleair 1.32 mgd Dunedin 6.95 Clearwater 8.00 (under renewal for 6.25 mgd) Tarpon Springs 1.38 Pasco County cites: Dade City 4.87 mgd Hudson 0.76 New Port Richey 0.79 Pasco Co Utilities 4.57 (plus small isolated General WUPs) Port Richey 0.46 San Antonio 0.17 Zephyrhills 2,75 Hillsborough County cities: Plant City 6.09 mgd Tampa 87.'10 Temple Terrace 5.10 Note: all quantities are average annual permitted quantities in MGD. Note: Hillsborough County, Pasco County, Pinellas County, Tampa, New Port Richey, and St. Petersburg are the six member governments that make up Tampa Bak Water. These utility systems are precluded by contract from producing their own water, with specific limited and named exceptions. The exceptions include a few dispersed wells in New Port Richey, a number of dispersed wells In the Pasco system, and the Hillsbork. agh River system in City of Tampa. These exceptions are included in the above Information. data source: SWFWMD staff October 30,2000; Mario Cabana (Hillsborough and Pinellas counties) and John Parker (Pasco County) . P.01/06 LF COPIES TO: COMMISSION NOV 1 2000 PRESS CLERK 1 ATTOnNEY )013ooa 1 I 1 C . t)--r IL r COPIES TO: OCT COMMISSION -6 PRESS CLERK / ATTORNEY LL a9 0 Clearwaterc' ONE CITY. ONE FUTURE. City Attorney's Office Memorandum TO: Honorable Mayor and City Commissioners FROM: Pamela K. Alvin City Attorney RE: Procedure for Appointing the Commissioner Vacancy DATE : October 4, 2000 As you are aware, Commissioner Hoopees resignation takes effect on November. 7, 2000. As a result, there will be a vacancy in the City Commission, which pursuant to Section 2,07 (c) of the City Charter should be filled as follows: 1. "Vacancy on the Commission should be filled by the majority vote of the remaining Commission members within 30 days after the vacancy. The person so appointed shall serve as a Commissioner until the next regular or special election. At such election, a Commissioner shall be elected to serve for the remainder of the unexpired term of office." 2. "If the Commission fails to fill such vacancy within 60 days after it occurs, a special election shall be called to fill the unexpired term." 3. "Any person appointed to fill such a vacancy shall possess all the qualifications required of a Commissioner member by law." I have attached to this memo my memorandum of May 18, 1996, outlining the process that was followed to fill the vacancy created by the resignation of former Commissioner Dallmann. In 1999, a vacancy was created by the appointment of Commissioner Karen Seel to the County Commission. Because her last day in office as City Commissioner was January 21, 1999, and an election was scheduled for March of 1999, which was within 60 days, the Commission did not appoint a replacement. PKA:Ib Attachment E, 0(ppor MEMORANDUM TO: FROM: RE: DATE: The Honorable Mayor and Members of the City Commission Pamela K. Akin, ity Attorney Procedure for appointing Commissioner May 18, 1995 Pursuant to the request of City Manager Betty Deptula, I have put together a brief outline of a. recommended procedure for the appointment of an interim Commissioner. 1 have reviewed the Charter and the commission rules; consulted with Sarasota parliamentarian Billy Robinson and met with the City Clerk to review past practices. The City Charter Sec. 2.07(c), requires that the City Commission fill a vacancy in the Commission within 30 days of the vacancy. If the Commission fails to fill the vacancy within 60 days, a special election shall be called to filled the unexpired term. The Charter requires the Commission to attempt to fill the vacancy, If they are unsuccessful in their efforts after 60 days no further efforts to appoint can be made and a special election must be scheduled. The City's Rules of Procedure do not address the process to be used to appoint the interim commissioner. I therefore referred to Robert's Rules of Order which prevail in the absence of a commission rule on the issue. Based on Robert's Rules 1 recommend the procedure which follows. The Commission should establish the date at which the nominations will be taken and the vote held and establish any requirements it has of the nominees. At the time established: 1. The Chair will open nominations. 2. No second is required for nominations. 3. No person may submit a second nomination until each person desiring to nominate has done so.' 4. Nominations will be closed by the Chair when the Commissioners have concluded the nominations. 5. Each nominee will be voted on in the order nominated. 6. Voting will cease when a nominee receives at least three positive votes.' :.Y, t ' '3itl'1•',? ?P jtl, t7lJI i ,r !:i?:-? :?kki,:t ':" [?'aty•:,?. ...,.. , , , , . ..I t. The voting', must continue until a nominee, receives 'at least three positive votes. The voting. may be'postponed by majority vote. ' Neither. the Commission Rules nor Roberts Rules contains a tie breaking mechanism. If the Commission wishes,.it'may establish by special rule of order a means to resolve ' I a'tie vote.. If that is the Commission's wish, notice must be given of the proposed rule and it may be adopted, at, the following meeting. j i 0 , PRELIMINARY AGENDA Clearwater City Commission Worksession -.9:00 A.M. - Monday, October 30, 2000 PUR PURCHASING 1. Xerox Corporation, copy machine rental & service, 1011100-9130!01, est. $60,000 (IT) 2. Postmaster, postage, 1011100.9139101, est. $323,000 (SBS / IT) 3. Cayenta Canada Inc., maintenance & support for licensed products, 1011100-9130101, est. $60,000 (SBS) 4. Hewlett-Packard Company, maintenance of K580 & D350 servers & software support, 10/1/00- 9/30/01, $34,212 (IT) 5. Compaq Computer Corp., maintenance of 3 Alpha servers & 1 VAX 4000-300 DEC server, 10/l/00-9/39/01, $ 54,452.28 (IT) 6. Verizon, telephone & related services, 10/l/00-9130/01, est. $540,000 (IT) 7. Ericcson Inc., software service, 12110100-1219/01, $37,500 (GS) 8. PRIDE of Florida, recapped heavy truck tires, 1/1/01-12/31/01, est. $50,000 (GS) 9. PeopleSoft USA Inc., maintenance for PeopleSoft applications, 1011100-9/30/01, $67,910 (1T) 10. Hustler Equipment of Florida, 2 Excell Hustler 3200 Z riding mowers with attachments & 1 Excell Hustler 2500 mid mount riding mower with attachments, repiacments, $34,745 (GS) 11. Department of Management Services (Sate of Florida), local & long distance telephone service, 10/1100-9/30/01, est. $205,000 (IT) 12. Sprint Telephone of Florida, purchase & install 3 Nortel PBX telephone systems, $156,560 (lease- purchase financing $135,220 & balance $21,350 cash) (IT) 13. Principal Decision Systems Int'I, software & supporting hardware, for managing, $43,756 (FD) 14. Oracle Corporation, database licenses & software support, 1011100-9/30101, est. $50,000 (IT) 15. Home Depot, building materials & equipment, 1211100-11130101, est. $45,000 (GS) 16. Hughes Supply, building materials, 1211100-11130101, est. 1,045,000 (GS) 17. American Buck-el % The Mack Company, 2 screenings conveyor with compactor including installation, $74,680 (PW) ED ECONOMIC DEVELOPMENT 1. Approve City's annual membership in Tampa Bay Partnership for Fiscal Year 20010-2001, $50,000 (Consent) 2. Agreement with FDEP (No. SP589), providing for assessment & remediation of various commercial, orphaned and abandoned sites within Clearwater Brownfield$ Area (Consent) 3, Agreement with Clearwater Beach Chamber of Commerce, tourism services, $25,000 to be funded with $17,809.09 paid by City in FY01 & $7,190.91 to be rolled over from unused funds from last year's contract (Consent) 4. Agreement with Clearwater Regional Chamber of Commerce, tourism services, FY 2000-2001, in return for funding in the amount of $170,000 (Consent) FN FINANCE 1. First Reading Ord. #6634-00 - Relating to investment of temporary surplus monies; amending Sec. 2.524 to provide for a change in the types of investments of City funds; approve change to investment policy 10/30/00 SBS STRATEGIC BUSINESS SERVICES 1- Agreement with FDOT to relocate natural gas mains during improvement project SR590 (Drew Street)/N. Saturn Avenue to NF Coachman Rd., est. $144,837.29; Res. #00-39 - authorizing same 2. Amend existing purchase order with Environmental Consulting and Technology, Inc., to complete additional contamination assessment activities to address FDEP comments re Contamination Assessment Report (CAR), increase of $77,000 for new total $299,273.85 (Consent) 3, Contract to Trinity Industries, Inc„ 1st of 2 renewal options, for Liquefied Petroleum (LP) tanks, 1113100-11130101, est. $110,000 (Consent) PD POLICE 1, Clearwater Police Supplementary Pension Plan Board of Trustees - reappoint Bob Shipp 2. Agreement with YWCA of Tampa Bay, provide advocacy services as part of Hispanic Services Outreach Program, 1113100-1112101, est. $34,650 (Consent) PR PARKS AND RECREATION 1. Amendment #1 to lease with Clearwater Country Club, Inc., regarding operation of property known as Clearwater Country Club Golf Course (Consent) PLD , PLANNING & DEVELOPMENT SERVICES 1. Public Hearing - Approve City of Clearwater Neighborhood Revitalization Strategy PW PUBLIC WORKS 1. Contract to Steve's Excavating & Paving, Inc., for Seminole Dock Baffle Boxes, $88,791.67 (Consent) 2. Approve utility work by Highway-Contractor Agreement with FDOT for relocation of existing water & sewer facilities impacted by FDOT project located at SR590 (Drew Street) from N. Saturn Ave. to NE Coachman Rd.; Res. #00-41 - authorizing same 3. Contract with WAGI, a division of Wagenvoord Advertising Group, Inc., to purchase part of M&B 24.01 in Sec. 15-29-15, titled as parcels 101 & 801 - FDOT Project 15220-1599, for $500,000 and conveyance of an approx. 1,055 sq.ft. portion of project parcel 100, valued at approx. $8,465, from Cordes Trust to WAGI, plus est. closing expenses of $6,300, for total est. acquisition cost of $514,765 4. Agreement with Tampa Bay Water, reimbursement of funding for preliminary engineering for advanced water treatment facilities in cooperation with City, in the amount of $270,000; approve McKim & Creed Work Order for engineering services providing concurrent studies and technical oversight of advanced water treatment project, $369,000 CLK CITY CLERK 1. Confirm dates of Public Meetings for Beach by Design and Downtown Redevelopment ideas CA LEGAL DEPARTMENT Other City Attorney Items 10/30/00 2 ?. ? , .,. ... ??rE.a,i, .'F' ,mot'., .. .. .,... :Je,. ,. .?r../t'. .. i 3 , ? •' , I City Manager Verbal Reports Commission Discussion Items Procedure for appointing Commissioner vacancy 3 Presentation(s) for Thursday Night Nagano Video `2, Clearwater Arts Foundation - Folk Art Festival Other Commission Action Adjourn 10/30/00 3 F Q? Interoffice Correspondence Sheet ' To: Mayor andCommissioners • From: Cyndie C.oudeau, City Clerk = CC: Hill Horne, Interim City Manager , i1 Date: ' October 27, 2000 RF:. Presentation re Tampa Bay Water Agreement Attached is a draft o the presentation're the Agreement with Tampa Say Water, r to be given at Monday's work session. This is only a draft and is being rework and pared down somewhat, but we wanted you to have it prior to the-work session. t bn e K? ova( ' ? of d 4mi 0 r VUMMd 4mJ 4mi VMMZ4 ?vmq V=4 vommu, U U a? pal L u I'M n Ln p N M 6J o ? .?+ 04 l C C)' 4' V ul) • 0 ?PC u a n Magi 4 avq O ? isd P?1 ? a ..tloa 0 M rJ O o ? a? o ff' ? ? ? ? O s? d u L l 2M c .T 0 0 tn O v O C4 is F IWO '° "J r? V I n O QLW o u c n n w F O M y o p td cn ? ? (00, ? o ? • o odpw Nmr-M ? 1.4"', h o ? n Sk CdO) 00 kn cu O V1 U C) CIO (D cu v CIO S In ? ? r I ;f Q U U ? cy a o o CL O i CU ?;,';.? a vmi ? • {s r e 401 ? 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O 1Y1•?? c? e 0 u o 3 Iwo, c? a C3 9p 6 cl Norman, Lois: From: Norman,,Lols Sent: Thursday, October 26, 2000 4:18 PM To: Goudeau, Cyndie Cc: Thomas, Sally Subject: Meeting, dates for public meetings The following dates, times and locations are tentatively set for Beach by Design: November 6, 2000; 7pm; Countryside Recreation Center November 8, 2000, 6:30pm; Harborview Center November 13, 2000; 6:30pm; Ross Norton Recreation Center November 15; 6:30pm; Clearwater Beach Recreation Center The following dates, times and locations are tentatively set for Downtown Development Ideas: January 9, 2001; 6:30pm; Harborview Center January 17, 2001; 6:30pm; Clearwater Beach Recreation Center February 6,"2 ' 001;'7pm; Countryside Recreation Center February 22, 2001; 6:30pm; Martin Luther King Center Sally: Please add an item under CDI to discuss these dates and times. i ,a