04-12-1999t .
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;. ACTION AGENDA
' Board of Trustees of the Employees' Pension Fund
d,.
: April 1.2, 1999
.
i 1. Call to Order 1:04 p:m.
2., : Approval of Minutes: 3/15199 - Approved as submitted.
Request for acceptance into membership: Kathi L. Orange, Sarah Gilkerson, Jerry
Absher,'J. C. Jones, Jay Gibson, Jaime Cebolle'ro, Nasha Shaw, Richard Ritter, Robert
'.. Steyer, Anthony Newman, Kathleen Welch & F,Ivira Jackson - Approved.
- 4. Regular Pension(s) to be granted: Bonnie O'Neal - Approved.
.
5. Pension `Advisory Attorney Services RFP -reference evaluations for responding firms
& list of firms' charges for reimbursable expenses - Approved having City Attorney
negotiate a contract with Christiansen & Dehner, P.A.
6. Other Business - See minutes for discussion.
` 7. Adjourn - 1:14 p.m.
` t o
t
Meeting Date: Approved by Trustees
CITY OF CLEARWATER
EMPLOYEES' PENSION PLAN
PENSION ADVISORY COMMITTEE
TO:, Pension Trustees
FROM: Pension Advisory Committee
.. SUBJECT: - Recommendation for Acceptance into Pension Plan
DATE: March 11, 1999
As Trustees -of the City of Clearwater Employees' Pension Fund, you are hereby notified that the
employee(s) listed below have been duly examined. by a local physician and each has been designated
as•a "first class risk". The employment of these individuals. brings the number of FTE's as of this
date to 1639.1 out of 1735.5 budgeted positions (including the City Comm ission).
These employees .are eligible for pension membership as noted in the Pension Eligibility Date column
below, and it is the recommendation of the Pension Advisory Committee th at,they be accepted into
membership.
° Pension Elig. .
Name Job. Class & Dept./Div., Hire Date Date
Kathi L. Orange, Pol. Cam. Operator Trainee/Police 211199 2/11l99
Sarah Gilkerson, CAD Technician/Public Works 211199 2/1199
Jerry Absher, Custodial Worker/General Support Services 211199 211 /99
J. C. Jones, Maintenance Worker IlGeneral Support Services 211199 2/1199
Jay Gibson, Traffic Sign & Marking Technician /Public Works 211199 211199
Jaime Cebollero, Systems Anal,/Prop./General Sup. Services 211199 211 /99
Nasha'Shaw, Police Cam. Oper. Trainee/Police 211199 211 /99
Richard Ritter, Irrigation Service Worker I/Parks & Rec. 2116199 2116199
Robert Steyer, Maintenance Worker It/Parks & Rec. 2/16199 2116/99
Anthony Newman, Network Support-Tech. I/Gen. Sup. Ser. 1125199 1125199
Kathleen Welch, Network Support Tech. 1/Gen. Sup. Ser. 2116199 2/16199
Elvira Jackson, Staff Assistant I/Solid Waste /J-a116/9? 21116199
Chair
I
Trustees of the
Employees' Pension Plan Fin4 Agenda Item 4
Agenda Cover Memorandum Meeting Date: 4/12/09
SUBJECT/RECOMMENDATION:
Bonnie O'Neal,' General Support Services Department, be granted a regular pension under -Section(s) 2.393 and
2.397 of the Employees' Pension Plan as approved by the Pension Advisory Committee.
0 and that the appropriate officials be authorized to execute same.
SUMMARY:
Bonnie O'Neal, Computer Operator, General Support Services Department, was employed by the City on
March 26, 1979, and her pension service, credit is effective. on that date. Her pension will be effective May 1,
1999.
Based on an average salary of approximately $33,085.per year over the past five years, the formula for computing
regular pensions, and Ms. O'Neal's selection of the-100% joint & Survivor Annuity, this pension will approximate
$18,009 annually.
This pension was approved by the Pension Advisory Committee on March 11, 1999. Section 2.393 (p) provides
for normal retirement eligibility when-a participant has reached age 55 and completed twenty years of credited
service or has completed 30 years of credited service. Ms. O'Neal qualifies under the age 55 and 20 years of
service criteria.
Reviewed by: Originating Department: Costs: Commission Action:
Legal NA HUMAN RESOURCES $ ? Approved
Budget NA Total ? Approved wlConditions
Purchasing NA User Department: ? Denied
Risk Mgmt. NA Ll2:11 Current Fiscal Year ? Continued to:
Is NA T U Funding Source: '
ACM ? Capital Improvement;
Other NA Advertised: ? Operating:
Date: ? otter: Attachments:
Pension
Paper:
Submitted by: ? Not Required Appropriation Code
Affected Parties: 646-07410-514100-5115.000
tified ? None
City Manager i ? Not Required
0 Printed on recycled paper
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ONE CITY. ONE FUTURE.
City Attorney's Office
Memorandum .
TO: Board of Pension Trustees
FROM: Pamela K. Akin, City Attorney
RE: Pension Advisory Attorney Services RFP
DATE: April 1, 1999
Attached are the evaluations by the references for the responding firrns. Also, below is a
list of the firms' charges for reimbursable expenses:
Kalish & Ward Christiansen & Dehner Cypen & Cypen
Fax charge: $2.00/page $,50/page Nothing
Copy charge: $.25/page $.25/page Nothing for ordinary copy
work - Extra large projects
copy company charge
Travel charge: $311mile % hourly rate $200/hour - Cap 3 hours
$90.00 plus No mileage charge
$31/mile Air fare or rental car
charge if car needed
Other: Phones charges only
for lengthy long distance
calls
Filing fees, postage, long -distance phone charges, federal express or messenger, other travel
expenses such as air fares, hotel, tolls, etc.
PKA:jmp
Copy to:
Michael J. Roberto, City Manager
Pension Advisory Committee
`41 Qg
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%P 00 too
' '0? ITY 0F CLEARWATER
x
Pon OFFICE Box 4748,
CIF,RU.,TER, FLow DA 33758•474i3
?I/r1??"•"'???,rOi?, MUNICIPAL SERVICES BL•IIDIXG, 100 SOLT11 MYRTLE AMSVE, CUARWATF.R, FLORIDA 33756
?•'.'Q ;ER ir1?t TELIMIONE (727) 5G2-030R C ? i5
FI?A..NCF. DEPAMENr FE B - 81999 February 1, 1999
Gary E. Clark, Director Flf ante Depawent
Pension Board for the City of Lakeland
Department of Civil Service & Retirement
500 North Lake Parker Avenue
Lakeland, Florida 33801-2097
CITY OF L,AKELAND PENSION PLAN
The City'of Clearwater is in the process of evaluating responses to a RFP for Pension Attorney. Services. As a
listed reference for the firm of. Kalish & Ward, we are asking for your assistance In providing to'us the
information outlined below as it relates to services provided:
RANKING: Level of Satisfaction: 1 (low) to 10 (high)
Firm Qualification
Organization, size, structure & technical resources of the firm. /o
Knowledge of Florida public pension law, la
Experience in pension litigation and pension ordinance drafting. q
Qualifications of personnel Assigned
Responsiveness of assigned personnel
Ability to communicate legal concepts to non-attorneys
Costs of Services Provided
Co
if
9
fir
?L.?jr+GG7 ,
We sincerely appreciate your time in providing us with your Input on quality of services provided. A self-
addressed envelope is enclosed to expedite your response.
Sincerely, `l
Margaret L. Simmons, CPA ONE CrIY, ONE Fun:RE.
Financial Services Administrator
"FQvAL EwLoYksF.,iT Ass AFPLR,W?m Ac nON FNPLOYER"
f„y S
mss. RECEIVED
FE80 3 1999
?,?``.'L"•::i = FEB Tte 9
O F L E A Fina ee ent C
r
_?_,.?, ?.' POST OrFICE Box 4748, C1rARtitiATER, Fto;una 33758.4748
Nk'11CIPAt. SER**7CFC B1.11l11XG, 100 SOL-1-11 \S1itI1.F. A%'E%C1F.i1tvt',1TFR, FwR1IlA 3i";G
° ,QT?R•1??4` TELVnIONE (72',') 562.4530 No< ('?") 562.4531
44rSYB
FIXA.\CE DEPAIMIF-W
February 1, 1999
Maureen Freaney, Director of Administration
City of Dunedin
P.O. Box 1348
Dunedin, FL 34697-1348
CITY OF DUNEDIN PENSION PLAN
The City of Clearwater Is In the process of evaluating responses to a RFP for Pension Attorney Services. As a
listed reference for the firm of Kalish & Ward, we are asking for your assistance in providing to us the
information outlined below as it relates-to services provided:
RANKING: Level of Satisfaction: 1 (low) to 10 (high)
Firm Qualification
Organization, size, structure & technical resources of the firm. _ 10
Knowledge of Florida public pension law. I d
Experience in pension litigation and pension ordinance drafting,
Qualifications of personnel Assigned
-
Responsiveness of assigned personnel __ 10
Ability to communicate legal concepts to non-attorneys
Costs of Services Provided
We sincerely appreciate your time in providing us with your input on quality of services provided,' A self-
addressed envelope is enclosed to expedite your response.
Sincerely,
Margaref L. Simmons, CPA
Financial Services Administrator ONE CITY. ONE FMPE.
"EQCAL Es1PLoNmEsT AND AFFIRmATM AC110\ EmPLo)-ER"
,m
CITY OF C LEARWATE R
'P&-r OFFICE Box 4748, CI.F.ARw.mR, i'LORInA 3375$•4748
MOICIPAL SERMES BI.'ILDI\G, 100 SoL-ni rt»n.e AvEnF.. CLFmwu TF.R, FLORIDA 337%
TEUPNOxE (;?7) 562•453 ?;
` EtEIVED
ft%A.\CFDEPAm, m FEB t 0 1899
February 1, 1999
Mark Schuetzler, Director of Employee Relations Finance uwPlUnBRt
Lincare, Inc.
19337 U.S. 19 North, Suite 500
Clearwater, Florida 34624
LINCARE, INC. PENSION PLAN
The City of Clearwater is in the process of evaluating responses to a RFP for Pension Attorney Services. As a
listed reference -for the firm of Kalish & Ward, we are' asking for your assistance in providing to us the
Information outlined below as it relates to services provided:
RANKING: Level of Satisfaction: 1 (low) to 10 (high)
Firm Qualification C a
Organization, size, structure & technical resources of the firm, /o
Knowledge of Florida public pension law. a
Experience in pension litigation and pension ordinance drafting. A2
Qualifications of personnel Assigned f
Responsiveness of assigned personnel
Ability to communicate legal concepts to non-attorneys /(2
Costs of Services Provided /D
We sincerely appreciate your time in providing us with your input on quality of services provided.. A self.
addressed envelope is enclosed to expedite your response.
Sincerely,
Margaret L. Simmons, CPA
Financial Services Administrator OsE Ow. o.Ne F4•n:m
" EQcAL EmPLOnmcw AND AFFIRI+IATi%T Acrlm F%IPLOYW'
RECEIVED ?1 .
r3
~9f9
FEB
IIT•Y.OF CLEAR1' TER
France De
PosT OFFICE Box 4748, Cums-Am, FLOFUlIA 33758-4748
Mi:NiciPAL SEiivim BumG, 100 SOLTH,11YRT1E A1'F„NL'E. CIF_UwATF.R, FLORiflA 33756
TELEP"oxE (727) 562-4530 F.k.K (727) 562-•1"535
Fixmcr DEPARTmF-yr February 1, 1999
Ms. Connie Major, City Clerk
City of Apopka
120 East Main Street
Apopka, Florida 32703
CITY OF APOPKA MUNICIPAL. POLICE OFFICERS', FIREFIGHTERS: AND GENERAL EMPLOYEES'
RETIREMENT TRUST FUNDS
The City of Clearwater is in the process of evaluating responses to a RFP for Pension Attorney Services. As a
listed reference for the firm of Christiansen & Dehner, P.A. we are asking for your assistance in providing to
us the information outlined below as It relates to services provided:.
RANKING: Level of Satisfaction: 1 (tow) to 10 (high)
Firm Qualification
Organization, size, structure & technical resources of the firm.
Knowledge of Florida public pension law. ?D
Experience in pension litigation and pension ordinance drafting.
Qualifications of personnel Assigned
Responsiveness of assigned personnel low
Ability to communicate legal concepts to non-attomeys -
Costs of Services Provided
Comments: We sincerely appreciate your time in, providing us with your input on quality of services provided. A self-
addressed envelope Is enclosed to expedite your response.
Sincerely,
Margaret L. Simmons, CPA ONE QTY. ONE Ftrrt U.
Financial Services Administrator G
"EQuiAL EAiPlAY Lvr ANq AmRstATTVE Acnov EMPLOYER"
,?...,, i Uu -FHB 3 l9,qg
T, Tt
QTY-0F LE
ftcn-4
R - ff-C I- r.
QPosT Orna Box 4748, Ccxxu'.,riR, RoFum 33758.4748
??'QTE . MUNICIPAL SERVICES BUILDING, loo SOL?Tt,%h-RTLF A%T%uE, CI.wr.46TER, FLORIDA 337%
r'''?•.,i''? TELEPHO%E (727) 511EGE V 9t) 5624535
RxA.Nu DEPARTMENT FE B - 81999 . February 4, 1999
Ms. Benita Saldutti, Pension Administrator Finance Department
City of Sarasota
P.O. Box 1058
Sarasota, Florida 34230
City of Sarasota Pofice Officers' and General Employees' Pension Plans
The City of Clearwater is in the process of evaluating responses to a RFP for Pension Attorney Services. As a
listed reference for the firm of Christiansen & Dehner, P.A. we are asking for your assistance in providing to
us the information outlined below as it relates to services provided:
RANKING: Level of Satisfaction: 1 (low) to lp (high)
Firm Qualification
Organization, size, structure & technical resources of the firm.
Knowledge of Florida public pension law.
Experience in pension litigation and pension ordinance drafting. / CJ
Qualifications of personnel Assigned
Responsiveness of assigned personnel ?p
Ability to communicate legal concepts to non-attomeys g
Costs of Services Provided g
We sincerely appreciate your time in providing us with your input on quality of services provided. A self-
addressed envelope is enclosed to expedite your response.
Sincerely,
Margaret L. Simmons, CPA
Financial Services Administrator O,sF Cmr. OBE Fm n.
0
TQuAL BtPt.ov En Ass AFFIRw?Tm Acno% ENPLmu"
' RECEIVED
ITY?OF LEA.RW
POST OFfla: Box 4748, CLEARU•ATER, FLownA 337, 580.4 ; 48
MUNICIPAL SERVICES BL'wmG, 100 SOLTN M R11,E M^F\LE, CIEO1i•ATER, FLOWDA 33-S6
TE.
TELEPHONE (727) 562.4530 Rx (727) 962.4535
FINANCF. DEPAM.1EN'f '
February 1, 1999
Mr, Steve Chase, Retirement Administrator
City of Tallahassee
300 South Adams Street
Tallahassee, Florida 32301
CITY OF TALLAHASSEE PENSION PLAN
The City of Clearwater is in the process of evaluating responses to a RFP for Pension Attorney Services. As a
listed reference for the firm of Christiansen & Dehner, P.A. we are asking for your assistance in providing to ,
us the information.outlined below as it relates to services provided:
RANKING: Level of Satisfaction: 1 (low) to 10 (high)
Firm Qualification
Organization, size, structure & technical resources of the firm.
Knowledge of Florida public pension law. /d
Experience in pension litigation and pension ordinance drafting.
Qualifications of personnel Assigned
Responsiveness of assigned personnel
Ability to communicate legal concepts to non-attomeys
Costs of Services Provided
Comments:
A 1 s. /
We sincerely appreciate your time in providing us with your input on quality of services provided. A self-
addressed envelope is enclosed to-expedite your response,
Sincerely,
Margaret L. Simmons, CPA
Financial Services Administrator ONE Cny. ONE FL uRE.
0
"EQUAL EmPLoymea A.ND AFFIR wrm Amos E%tmol'>rR"
,+
FI\AvcF. DErAmtFvr
. RECEIVED
FEB - 91999
C I T Y. Q F C 0HaiWWVe9( T E R
POST Outce Box 4748,• CLtkRvrATEFt, FLoFUDA 33758.4748
WNICIPAL SERVICES BUILDING. 100 Som %bvu MT-vu, CIFARt AITR, FLoPJDA 3?„56
TELEPHONE C- 27) 562-4530 FAx ("27) 562»1535
ary 1, 1999
M-3
19
9
FF
Yolanda Rivero
City of Hialeah FMPIAYEE'S RETIREMENT SYSTEM
P.O. Box 110040
Hialeah, Florida 33011-0040
CITY OF HIALEAH EMPLOYEES' RETIREMENT SYSTEM
The City of Clearwater Is in the process of evaluating responses to a RFP for Pension Attorney Services. As a
listed reference for the firm of Cypen & Cypen, we are asking for your assistance in providing to us the
information outlined below as it relates to services provided:
RANKING: Level of Satisfaction: 1 (low) to 10 (high)
Firm Qualification 10
Organization, size, structure & technical resources of the firm. 10
Knowledge of Florida public pension law. 10
Experience in pension litigation and pension ordinance drafting. 10
Qualiflcatlons of personnel Assigned in
Responsiveness of assigned personnel 10'
Ability to communicate legal concepts to non-attomeys 10
Costs of Services Provided #18,000.00
Comments:
=when he is out of tom, the gestion.won't g{L,unansWgrr , be will respond to
them personally.
We sincerely appreciate your time In providing us with your input on quality of services provided. A self-
addressed envelope is enclosed to expedite your response.
Sincerely,
O\E CITY. O\E FL-iI:RE.
Margaret L. Simmons, CPA
Financial Services Administrator
"EQUa EMPLOYMENT AND AmmArvE Acno\ E.sI mvt"
(. `` E' ?' .'[?' •?' ;'S?I ,Il. •?F ? L . .`? Ir:F? ....', f I. 1 S ' ? I ? ' " •.. o
;e'.tl'Virhl.?f-"+'?"S }:4+'r3: ?i+i.¢`r+-;t1 w `. e ' ,.Yh.• ,,fr?lyk'??,. +?,i.r 1,;`` F,t`• ..f:? ''1?/. ?.: r.. °.'15- r?;.' '.r. .,.?}, 'r. .
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fti7ate
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ONE CITY. ONE FUTURE.
.f City Aftorney's Office, '
Memorandum
TO: Board of Pensi Trustees
FROM: . Pamela K. Aki ,City Attorney
RE: Pension Attorney Services RFP
DATE:' April 8, 1999 '
The- firm of Christiansen & Dehner has asked me to relay' the following information
regarding their travel fees. There are times when they are traveling, to the Tampa' Bay
Area for several clients and the hourly travel charge of $90 would then be divided.
' . between the clients.
PKA:jmp,
Copy to:
Michael J. Roberto, City Manager,'
Pension Advisory Committee ,
f
I
1
PENSION ADVISORY COMMITTEE & PENSION TRUSTEES JOINT MEETING
CITY OF CLEARWATER
March 26, 1999
Present: Brian Aungst Mayor/Pension Trustee/PAC Member
J. B. Johnson Pension Trustee/PAC Vice Chair,- arrived 10:37 a.m.
Robert Clark Pension Trustee
Ed Hooper Pension Trustee
Pat Greer PAC Member
' Pat Shepier PAC Member -- arrived 10:22 a.m.
Absent: Ed Hart Pension Trustee/PAC Member
Dick Fitzgerald PAC Member
John Scacca PAC Member
Also Present, Pam Akin City Attorney
Margie Simmons Financial Services Administrator
,Patricia O. Sullivan Board Reporter .
The Mayor called the Pension Trustees meeting to order at 10:15 a.m. at City Hall.
The Pension Advisory Committee Vice Chair called the Pension Advisory Committee
meeting to order at 10:49 a.m. at City Hail after a quorum was reached.
ITEM #1 - Presentations
Christiansen & Dehner, P.A.
H. Lee Dehner, President of Chritiansen and Dehner, P.A., reviewed his firm and
staff's background, experience, philosophy, and presumed responsibilities. He said the firm
also would represent the Board of Trustees and Pension Advisory Committee (PAC) in legal
matters. He stated the firm has never had a client sued during its 20-year history.
In response to a question, Mr. Dehner said he had worked with the City previously
on a State compliance issue. He said the employee union originally had retained his firm,
though he said his firm does not handle labor law. He said his firm had declined to draft
the current Pension Plan out of concern of a potential conflict of interest.
Mr. Dehmer reviewed impacts of the new law related to firefighter and police officer
pensions and reviewed minor concerns he has with the current plan. In response to a
question, he said incremental increases would be incorporated into the general pension
fund, not the supplemental plans, to support recent changes in the law. In response to a
question, he said the Pension Plan could be amended to allow options such as a drop plan.
He reviewed his firm's fees, indicating the firm rarely charges for research. He and his
partner, Scott Christiansen, would represent the PAC and Pension Trustees,
interchangeably.
mpa0399 1 03/26/99
r '
Cypen & Cynen
Stephen H. Cypen, of Cypen & Cypen, reviewed his and his firm's background and
experience. He said his firm does not represent other interests such as unions or employee
groups. He distributed copies of his firm's newsletter including a supplement reviewing the
new law. The newsletter is available on the firm's Internet site, which includes a search
engine to locate archived information. His firm quoted an hourly rate, as it was unable to
identify time requirements. He can arrive from Miami in Tampa by 8:00 a.m., and
estimated his travel time at 2 hours in each direction. He rioted the importance of minutes
accuracy. He suggested conference calls to save money.
In response to a question, Mr. Cypen said out of pocket costs are charged at their
actual rates. The firm accepts incoming calls toll free but charges for long distance calls,
plane tickets, and outgoing faxes, at a rate of $16 - $20 per transmission. He said he
could determine a flat rate within a year. It was suggested it may not be necessary for the
.board attorney to attend meetings that do not address special issues. To avoid potential
problems, Mr. Cypen recommended the board attorney attend all meetings, at least via
conference call.
Kalish & Ward
Alton Ward, of Kalish & Ward,`reviewed.the background'of his firm and staff, noting
the,firm represents the private and public sectors. The firm employs seven full-time
pension attorneys. The firm does.not handle litigation but would work closely with City
attorneys on all litigation issues. He said the firm charges an hourly rate.
Kelley Bosecker, of Kalish & Ward, is the firm's partner who has been handling the
City's account. Hourly rates can be discounted, depending on volume. Ms. Bosecker
reviewed her background, including her legislative efforts. She said Kalish & Ward had
prepared the draft for the current Pension Plan and reviewed her background working with
the City Attorney. She said the firm has up to date technologies. In response to a
question, she said travel time charges can be negotiated.
ITEM #2 - Discussion
Concern was expressed regarding problems related to the Pension Plan document
prepared by Kalish & Ward. Disappointment was expressed Kalish & Ward does not handle
litigation. A review of out of pocket expenses charged by each firm was requested.
Copies of firm references were requested. In response to a question, the City Attorney
said she can forward any Trustee questions to the applicants.
PAC Member Shepler moved to recommend the Pension Trustees appoint the firm of
Christiansen & Dehner, P.A., as attorney to the Pension Advisory Committee and the
Pension Trustee Board. The motion was duly seconded and carried unanimously.
Pension Trustee Hooper moved to accept the proposals, to provide a tape of the
meeting to Pension Trustee/PAC member Hart for review, and to consider the PAC's
mp80399 2. 03/26/99
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S? ?St? ., •{. .. a..a ..u,.. >?. i?;,; v¢k [.?, '`[,Y `,wi'.?, •1. '? ?:}. •it'. r:i •'! ..'??:•
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recommendation at the,Aprii 12,1999, Pension Trustees meeting. 'The motion was duly
,
seconded and carried unanimously.
ITEM #3 Ad'ournment ,
S The Pension Advisory Committee meeting and Pension Trustees meeting adjourned',
'
` at. 1125 a.m.
Vice-Chair
Pension Advisory Committee
Chair
Pension Trustees
Attest:
Board Reporter
mpa0399 3 03126199.