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12-07-1998,'i• .i. '1'' '', _ '1. 1. ? ' It ??li: :<. ?f •i ^d`f,:'t ':b-:`-?''?rx.'Se' _.rt?1.,,'`, t??r,{i?' !.Y -' }: 'r3. ' 1 f . (: •Ek P?? i ?3?y. S P ,.. f }ye..4 `'4,. .. ' .I. ? I 'r.. -.i" e'? 'in i.L,.% ; ?,: •.;?? ri ''-4trr,.,}./. `},.t .•ei"?-. vi': •' ° '.i' t? ? 5 f { •{. ":: i'1. ?s ?'a, yy. •?J'.PI '`. 'F ^1'. r'?:;'<"r.-j'? 1. ,I'1;. ?}. _ f.. i4 :. F.i ?:ir'i'f, .P- xl 3' F {'- •?`-',t + 4 , iil. a .?i :'(. ?:jr 1 .h, )' .5 I'•.•F ?s.l }• ?1:.' .f,y? 'j;'??y.' :?".?-?,'t:•'e;, .f°a` re: .s r •. €.:' r4' s, , 's'.' - 1. •F• ;?} ."1itk1:=' ?s tt?f: ;?i' .? .,} :,3 :tc '?1:,'S?•, r .i fr°: e .I 1 .€" ' i : t??, '.r'? 'r .l?e€l l,r `:5.?=4.; ,1:,,p5.: •. .??. .} f,. r`t . „'i' ?,• ..yy '!' .cS f'.` it ai. •Y^?: a' i i' ? : ?' 1' el ? , e F:'? ? i. =}3 ' { 5.,. z.. .rr»?.r =a.. r'tl ?,t(??, ?IF:,iaf•5 ., fg fii, ?f, e•h,• fl•f :[: ;`i',?;'i.' .i. ?l Tr' v'r' J.• a.lF i' $ r t 5 ,1 „' .?- ?! .[. ? 1 ? .1 ?' 1 •i j 1 ? ' '? ? ? r. ? ? €' 'A.g'enda ens,i :,.-I-:2? 98 rr - 3 , f .. , ax ''a., ,,,f?3: 1 ''r•:,?',i;;-° rr:'%•='' 'e;a..,+?;:'.',+' r';;?'.:' 'nf'.?1 ??• , J' ' 1,"• ,Ie ?.??'?,,., . 'E ' i I-4` : 8, f.' •i . t l t, 7 . •.ia, .. 'i' j,> ''',:?';!t.-?;ilr ?: ;e ?.t`r;'L.*• ,:..?`?,i;?' `??.: ?! ol?i' • r v' 1 s, . a', k. p: i -.`/.,•, s jS,':? . 1r.'- i:t; ? , i.t. '.r:• ,f ,S( N, ?• ' ??.': :r? `i'' s=., . ;a E : i w'1 c?.?; `'S=` 'eS?'6 ?, •!. ,?. .f Y .}'} ?; ti ', 'k'. .. ,e ,'1 •' e.l,•L `?.Y4 ?1. `.?. re?a ?iF''• ^.`3:•?. i>..Fi-,?:. ..1-t'- Y•'?.,4. :?:. :,,. a:`?sf?.? ',i',r.' : j..7E • ,:d?? ?{tl.•-a .+ '.j,i::°.?•tr 'LEI .a :ie?.; ??.•S `t i?9 1°... 1, ` •} `a .,` ' .f ACTION AGENDA z Board of Trustees of the Employees' Pension Fund December 7, 1998'' Z . Call to Order - 9:25 a.m. 2. Approval of Minutes: 1,,l12198 - Approved as submitted. 3. -Request for acceptance. into membership: Anna Chaplinsky, Daniel Toro, Lisa Murrin. Scott Dempster, Natalie Davis, Peter McCaffrey, Victoria Zengel, Ken Steinke, Anthony. Shaw, Bill Mallette, Antonia Gerli, Timothy Kurtz, Gregory Schuster, Jeffrey Adkisson,. Gerald-Theisen, Vincent Doran, Harvey Washington, Garry Pritchard, Glenn ' Igei, Karl Wassmer, Darci Willis, David Barton, & Albert Granville - Approved. :I 4. Regular Pension(s) 'to be granted: Richmond Smith, Helen Davis, Jeffrey Kronschnabl,, & Armener White - Approved. 5. ' Regular Pension(s) to be granted: Jeffrey Harper - Approved. 6. Pension(s) to be vested: Deborah K. Strutt - Approved. 7; Waiver of Vested Pension Rights - Timothy Treble - Approved. 8. Other Business = None. 9. Adjourn - 9:46 a.m. Meeting Date: I°Z' r ' q 7 Approved by Trustees CITY OF CLEARWATER EMPLOYEES' PENSION PLAN PENSION ADVISORY COMMITTEE TO. Pension Trustees FROM: Pension Advisory Committee SUBJECT: Recommendation for Acceptance into Pension Plan DATE: November 12, 1998 As Trustees of the City of Clearwater Employees' Pension Fund, you are hereby notified that the employee(s) listed below have been duly examined by a local physician and each ? has been designated as a "first class risk". The employment of these individuals brings the number of FTE's as of this date to 1641.4 out of 1736.6 budgeted positions (including the City Commission). These employees are eligible for pension membership as noted in the Pension Eligibility Date column below, and it is the recommendation of the Pension Advisory Committee that they be accepted into membership. Pension Elig. Namv.Job,Qlass. & Dept../ iv, Hirg-Date Date Anna Chaplinsky, Library Assistant/Library 9128198 9128198 Daniel Toro, Mechanic 11/General Services 9128198 9128198 Lisa Murrin, Engineer II/Public Works 9/28198 9128198 Scott Dempster, Rec. Programmer/Pks. & Rec. 716198 10/1/980 Natalie Davis, Recreation Leader/Pks. & Rec. 212198 1015198 " Peter McCaffrey, Rec. ProgrammerlPks. & Rec. 2/17198 1011198 Victoria Zengel, Pol. Com. Oper,/Police 8131198 8131198 Ken Steinke, Plans Reviewer/Ping. & Dev. Ser. 10112/98 10/12/98 Anthony Shaw, Maint. Worker IIIParks.& Rec. 10/12/98 10/12198 Billy Mallette, Irr. Ser. Worker I/Parks & Rec. 10/12/98 10/12/98 Antonia Gerli, Sr. Planner/Plug. & Dev, Ser. 10/19/98 10/19/98 Timothy Kurtz, Landscape Architect/Public Works 1011198 1011 /98 Gregory Schuster, Police Recruit/Police 10/26/98 10/26/98 Jeffrey Adkisson, Police Recruit/Police 10/26/98 10/26/98 Gerald Theisen, Irr. Ser. Worker I/Pks. & Rec. 10/26/98 10/26/98 Vincent Doran, Library Assistant/Library 10/26/98 10/26198 Harvey Washington, Maint. Worker 1/Solid Waste 8110198 10/26/98 Garry Pritchard, Maint. Worker I/Solid Waste 8/25198 10/26/98 Glenn ]gel, Maint. Worker II/General Support Ser. 10/19/98 10/19/98 Karl Wassmer, Police Recruit/Police 10/26/98 10/26/98 Darci Willis, WWTP Oper. Trainee/Public Works 8110198 10/24/98 ""' David Barton, Police Recruit/Police 10/26/98 10/26/98 Albert Granville, Police Recruit/Police 10/26/98 10/26/98 originally hired as temporary; changed to permanent and eligible for pension as of 10/1/98 ' • originally hired as part-time; changed to full-time and eligible for pension as of 1015198 originally hired as part-time; changed to full-time and eligible for pension as of 1011 /98 "•" originally hired as temporary; changed to permanent and eligible for pension as of 10/26/98 "•"• originally hired as temporary; changed to permanent/?nd eligi ?e for pension as of 10/24/98 k& P lion Ad isory Co httee Chair 4 Trustees of the ' Employees' Pension Plan FimM-Agenda Item # Agenda Cover Memorandum Meeting Date: 12/7/98 SUBJECT/RECOMMENDATION: Richmond Smith, Public Works Department; Helen Davis, Gas Department; Jeffrey Kronschnabl, Police Department, and Armener White, Solid Waste Department, be granted regular pensions under Section(s) 2.393 and 2.397 of the Employees' Pension Plan as approved by the Pension Advisory Committee. and that the appropriate officials be authorized to execute same. SUMMARY: Richmond Smith; Public Works Director. Public Works Department, was employed by the City on March 11, 1966, and his pension service credit is effective on that date. His pension will be effective April 1, 1999. Based on an average salary of approximately $67,155 per year over the past five years, the formula for computing regular pensions, and Mr. Smith's selection of the Joint and Survivor Annuity, this pension will approximate $60,943 annually. Helen Davis, Staff Assistant I, Gas Department, was employed by the City on March 30, 1978, and her pension service credit is effective on that date. Her pension will be effective January 1, 1999. Based on an average salary of approximately $22,931 per year over the past five years, the formula for computing regular pensions, and Ms. Davis' selection of the Joint and Survivor Annuity, this pension will approximate $13,034 annually. Jeffrey Kronschnabl, Police Lieutenant, Police Department, was employed by the City on April 17, 1972, and his pension service credit is effective on that date. His pension will be effective November 1, 1998. Based on an average salary of approximately $68,440 per year over the past five years, the formula for computing regular pensions, and Mr. Kronschnabl's selection of the 75% Joint and Survivor Annuity, this pension will approximate $50,215 annually. Reviewed by: Originating Department: Costs: Commission Action: Legal NA HUMAN RESOURCES $ ? Approved Budget NA 6 Total ? Approved wlConditions Purchasing NA User Department;, . '? Denied Risk Mgmt. NA Current Fiscal Year ? Continued to: Is NA Funding Source: ACM ? cepitei improvement: other NA Advertised: ? operating: Date: ? Attachments: otlier: Pension iA Paper: Submitted by: ? Not Required Appropriation Code Affected Parties: 646.07410-514100.585-000 ? Notified ? None City Manager 13 Not Required 0 Printed on recycled paper .r ,'t'.r}1t. ,' '• ,+•• 'c c `,,. ., •, • .. a .. } ?.ir? ;?•I .y3 'l ?' tili. r. ._, .li. I ' 1 i e + ? I - . ,?r"ry; 77 E .d T:y ^%t!:a rnl:.? G[l=+ i f.'ler• ? : ' I;L'. ' j ' ? .. .. ,+' , . r ...('•i;)c.i',rrn.w......e.sru:fF'iri ktt`:.?'El7i?'?`?1... ?. ?"3}:Rx S.., r. °.Y:" - .r?'': 'r •, .a c .f } - • i :f ... f•. Regular Pensions Page 2 December 7, 1998 Armener'White, Solid Waste Equipment Operator, Solid Waste Department,, was employed by the City on September 26, 1978, and his pension service credit is effective on that date. His pension will be effective February 1, 1999. Based on an average salary of approximately $33,561, per year over the past five years, the formula for computing regular pensions, and Mr. White's selection of the Joint and. Survivor Annuity, this pension will approximate $18,779 annually. These pensions were approved by the Pension Advisory Committee on November 12, 1998. Section 2.393. (p) provides for normal retirement eligibility when a participant has reached age. ab and completed twenty years of credited service or has completed 30 years of credited service. Mr. Smith qualifies under both criteria. , Ms. Davis and Mr.. White qualify . under the age. 55 and 20 years of service criteria. Section 2.393 (p) also provides for normal retirement eligibility when a participant, has completed twenty years of credited service in a type of employment described as "hazardous duty" and further specifically' defines service as a Police lieutenant as' meeting the hazardous, duty criteria. Mr. Kronschnabl qualifies under the hazardous duty criteria. _ a 01 Fitma Agenda Item N Meeting Date: 1217I9R SUBJECT/RECOMMENDATION: Trustees of the Employees' Pension Plan Agenda Cover Memorandum Jeffrey Harper, Information Management Department, be granted a regular pension under Section(s) 2.393 and 2.397 of the Employees' Pension Plan as approved by the Pension Advisory Committee. O and that the appropriate officials be authorized to execute same. SUMMARY: Jeffrey Harper, Information Management Director, Information Management Department, was employed by the City on October 27, 1969. At the time he was hired, Mr. Harper was not permitted to join the City's Pension Plan. Although there was no provision in the Plan at that time to preclude him from participating, the Assistant City Manager at the time arbitrarily denied him the right to participate. On June 29, 1974, this decision was reversed and Mr. Harper was admitted to the Pension Plan with this effective date. Upon his separation from the City on September 30, 1998, Mr. Harper addressed this issue with City Attorney Pam Akin. This matter was brought before the Pension Advisory Committee (PAC) on October 8, 1998, and approved with the pension eligibility date of October 27, 1969. At that time the PAC was not advised of Mr. Harper's situation. This matter was brought back to the PAC on November 12, 1998. Ms. Akin advised the PAC that after a review of this matter and discussion with our pension attorney and the actuary, it was determined that Mr. Harper should be given pension service credit back to the October 27, 1969, in accordance with IRS regulations. At the conclusion of the discussion, the Committee agreed to forward this to the Trustees for final approval with the pension eligibility date of October 27, 1969, as originally approved by the PAC on October 8, 1998. Mr. Harper's pension will be effective on October 1, 1998. Based on an average salary of approximately $74,604 per year over the past five years, the formula for computing regular pensions, and Mr. Harper's selection of the 100% Joint and Survivor Annuity, this pension will approximate $59,349 annually. Section 2.393 (p) provides for normal retirement eligibility when a participant has reached age 55 and completed twenty years of credited service or has completed 30 years of credited service. Mr. Harper qualifies under the age 65 and 20 years of service criteria. Roviewed by: Legal Budget Purchasing Risk Mgmt, Is ACM Other Originating Department: NA HU ESOURC6S NA NA User a artmont. NA NA NA Submitted by; City Manager Printed on recycled paper 6 Total Current Fiscal Year Funding Source: ? capitai impmvemopt: Advertised: ? operatlog: Date: ? oti,ar: Pension Paper: ? Not Required Appropriation Code Affected Parties: 646-07410-514100.585.000 ? Notified ? Not Required Costs: Commission Action: ? Approved ? Approved w/Conditions ? Denied ? Continued to: Attachments: ? None wxuu" KAMru1 KALISH 8C WARD TELRPHOM (010) QQR•0700 ALTon Q. WAmn 0A0f9§8j0NAL ARROCIATION PA081MMEt (810) 2122•o7ol ATIOIINCrs AT LAW Roos: J. RovnLL R. RsID TUNWIc 4100 BARNETTPLAZA CnnXLZ18 H. GA.nVRIK 101 BAST KENNEDY BOULEVARD PL"Sx RRMY Tot KsLLzir A. BoxnexYR' P.O. BOX 71 .? S. Darrms 'IwaND TAMPA. PL012iDA OOROQ•41lfQ TAMPA. FLORIDA 00a01.0071 W:L:.ux R. SwzxtnLn** J. GARY WA=BU 132wr IiAMM?( WRITER'S DIRECT LINE: LAujux L PaosrnTT (813) 222-8722 MONDU L scillm Ana November 12, 1998 ST:VEn R. LAEtT0141 1MM ODC"P OXETMOD TAR LAw'T11 . #za&xn 0a*r mo Vnwt. TDnm A RITATRt Lawran RECEIVED VIA FACSIMILE i Nov 6 i?9$ Pamela Akin, City Attorney CITY ATTORNEY City of Clearwater P.O. Box 4748 Clearwater, FL 34618-4748 Re: . City of Clearwater Employees' Pension Fund Our File No.: 5038.915968 Dear Pam: This letter is to confirm our previous discussions regarding the payment of benefits from the City of Clearwater Employees' Pension Fund (the "Plan") to Jeff Harper. It is our understanding that Mr. Harper may. have been inadvertently excluded from the Plan for a certain number of years and, therefore, did not initially receive service credit under the Plan for those years. Based on our review of the applicable issues and our telephone conversations with the Internal Revenue Service on an anonymous basis, in order to maintain its status as a tax qualified retirement plan (without seeking IRS approval for an alternative settlement which could involve the payment of a significant penalty to the IRS), the Plan must make Mr. Harper "whole" and provide him with the full benefit that he would have received had the Plan been administered properly. Therefore, the Plan must give service credit to Mr. Harper for the years lie should have been included in the Plan and should provide Mr. Harper with the full benefits to which he would have been entitled under the Plan had he been properly admitted to the Plan. The Plan may request that Mr. Harper make the employee contributions to the Plan that would have been required for the years in which he was excluded from the Plan. However, the Plan cannot require him to do so and, should nonetheless provide the full benefits to which Mr. Harper is entitled under the Plan based on his employment with the City of Clearwater. iN .F;: r`!'' •g +j'?x'f ,?i`?Y a4.', .ts. ;i. 1 - ,w .. / '• 1 ( :f' _ `i, ;l' ?•i. ??' .. ;?gl,?'i'i::?.i??l, r.?:, •'tt, ;.f?;?ri ?. ?'t i. E, rl ',!3''4 •' `j,. ??t,? .,' cr ,I -t '?.?' .1 ? ' _? lil: sr [;? 'Y', '!r `{.. ,E '.5," .}.. et?i: q.-.. ,., .'fl •; Y, sl. E.' !';.• .. '!•. ,:'1' - ",-!.. 3 :r=ra'", r. t?, •.i. .? .4 •fy t 'ek .. 1 . ',3..=?'?r" .'h. ;t}d t=, i ', ?•'r" .y , _ :, '=ii r'a' f ??`• .. , r'. w .. , r .. y'' .`s ? ': I ? ., FY `, ,Y? .'s .r1F1.?.f`'•<.'., ,s .; .rif'.'• "1' S I , e' N- 'ca.,d4;!' ?.?!•<..r;..p. ,'.k:ufS` is Ya",°i Lry_s, ,. ,g,s „p,, T,?.,, ,..r,_ :.s a,.. „rc.,,.., irrnlne.Mr.Ji, S` ?ey,Na?a'.. .?, 'r_; :;? ? ? ' ?• F.' `:!-r', 'v. i :,` ?-: r ' ? ?4r.!« c,... . r. ; • ? {i; ` .i s'' •,Y •„ ? '?...?,., ..S] ,t. wl?..'Sllr _?.,•:t,?,l::,...,-Sy...r....urw«tx?ii.,''?.•t•:a°f"er..i!'t'p,k;..s?t'rv1...'..,.'(`' .1 '?' 'r,7 ?f :RiF`: ?l'.?J?, r. <, 1 7^;'," ,e...rr?:i=,. k. y.,.T. `. Pamela Akin, City Attorney- , November,12, 1998 i Page 2'. , ;E ''':If you have ahy. questions or would like to discuss any of these issues, please call me. , I will be in torch with you shortly with "respect to the remaining issues we'have been discussing . with respect to the Plah: Sinc ely, Kelle A. Bose er ` MBllh , • - , cc: Stephen Metz, Principal Mark Hanley, Esquire 93205 KALISH 8c'WARD E i W80666 A-koff"#- Trustees of the Employees' Pension Plan FitRe1 Agenda Item H Agenda Cover Memorandum Meeting Date: 12a 9A SUBJECTIRECOMMENDATION: Deborah K. Strutt, General Support Services Department, be allowed to vest her pension under Section(s) 2.397 and 2.398 of the Employees' Pension . Plan as approved by the Pension Advisory Committee. © and that the appropriate officials be authorized to execute same. SUMMARY: Deborah K. Strutt, Human Resources Manager, General Support Services Department, was employed by the City on April 18, 1985, and her pension service credit is effective on that date. The Employees' Pension Plan provides that should an employee cease to be an employee of the City of Clearwater after completing ten or more years of creditable service (pension participation), then such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Ms. Strutt would have completed thirty years of service on April 18, 2015, Her pension will be effective on May 1, 2015. This,request to vest pension was approved by the Pension Advisory Committee on November 12, 1998. Reviewed by: Legal Budget Purchasing Risk Mgmt. Is ACM Other Originating Department: NA HUMAN RESOURCES NA . E, NA User Department: ?T NA NA NA Submitted by: City Manager Advertised: Date: Paper: ? Not Required Affected Parties: ? Notified ? Not Required Costs: Commission Action: $ ? Approved Total ? Approved wlCondi:lons ? Denied Current Fiscal Year ? Continued to: Funding Source: ? Cephal Improvan»nt: ? Operating: ? Attachments: other: Pension Appropriation Code 646.07410-514100-585-000 ? None printed on recycled paper Trustees of the Employees' Pension Plan Fhv&Agenda Item # Agenda Cover Memorandum Meeting Date: _11n pq a _ SUBJECT/RECOMMENDATION: Timothy Treble, Police Department, be allowed to waive his vested pension rights as approved by the Pension Advisory Committee. ® and that the aDDroDriate officials be authorized to execute same. SUMMARY: Timothy Treble, Police Officer, Police Department, was employed by the City of Clearwater as a Police Officer from January 17, 1987, to May 14, 1998. At such time as he resigned from his employment, Mr. Treble formally requested to vest his pension. Such action was approved by the Pension Advisory Committee and the Pension Trustees. On October 26, 1998, Mr. Treble was re-employed by the City of Clearwater as a Police Officer after withdrawing his resignation under provisions of the Civil Service Rules & Regulations. Upon withdrawal of resignation,' an employee's effective hire date and pension eligibility date are advanced by the number of days the employee was gone, which in Mr. Treble's case was 164. Since Mr. Treble had vested his pension upon resignation, in order for this to occur he has requested that his previous vested pension rights be waived. This request was approved by the Pension Advisory Committee on November 12,'1998. Upon approval of this request, Mr. Treble's original pension eligibility date of January 17, 1987, will be adjusted by 164 days, making his new pension date June 30, 1987. Reviewed by: Legal Budget Purchasing Risk Mgrnt. Is ACM Other Originating Department: NA HUMAN RESOURCES NA ?QW6 NA User Department: /l. NA NA NA Submitted by: City Manager Printed an recycled paper Advertised: Date: Paper; ? Not Required Affected Parties: ? Notified ? Not Required Costs: Commission Action: S ? Approved. Total ? Approved w/Conditions ? Denied Current Fiscal Year ? Continued to: Funding Source: ? Capitallmprovrtnent: ? Operating: ? Attachments: other: Pension Appropriation Coda 646-07410-514100-585-000 ? None