09/05/1996
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City Commission
Meeting
9-5-96
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'":.. note: 9-3-96 ~reliminary (Worksession) Agenda and paperwork
:'.' ,thatwas in package initially but then not continued onto
!~. :Thursday'~ agenda is at the back of this agenda pack.
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ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING
Thursday, September 5, 1996 - 6:00 P,M. - Chambers
1 . Invocation
2. Pledge of Allegiance
3. Service Awards
4.. Introductions and Awards
5, Presentations:
a) Paries & Recreation Board - Annual Report
6, Approval of Minutes - Regular Meeting
8/1 5/96
7. Citizens to be heard re items not on the Agenda
1. Deacon Albert Tibbetts, St, Cecelia's Catholic
Church,
2, Mayor,
3, None.
4, None.
5. a) Report received.
6, Approved as submitted,
Joyce Addison invited people to visit and tour Seaborn School.
Kathryn Holme requested consideration of increasing contribution to Florida Orchestra from $15,000
to $20,000
Pam Wyatt requested policy re checking out movies from the Library mimic the movie industry.
PUBLIC HEARINGS
8,' Public Hearing & First Reading Ords. #6072-
96 & #6073-96 - Annexation & RS.8 Zoning
for property located at 1460 Sunset Point
Rd., Sunset Highlands Unit 2, Lot 11
(Rawlings, TRE, A96-24)
9. Public Hearing & First Reading Ord, 5958-96
- Amending See, 32,273 to provide authority
to the Solid Waste Director to manage solid
waste collection, conveyance & disposal;
creating Sec. 42,36 to provide for refuse &
recycling container location and enclosure
. standards (LOCA 96-20) To be Cont.
10. Variance(s} to Sign Regulations for property
located at 1499 Gulf to Bay Blvd" Boulevard
Heights, Blk J, Lots 9-17 less road & Lots
21-23 (Sisbros, Ltd, I The Technology Team,
SV96-16)
11. Public Hearing & First Reading Ords, #6066-
96 & #6067-96 - Land Use Plan Amendment
to Preservation & Preservation Zoning for
property located at 20162 US19N, Sec. 18-
29-16, part of M&B 44,04, Sever Park, part
of Lot 3 (Asa & r<atherine Lewis, LUP96-04,
Z96-07)
9/5/96
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8. Approved. Ords, #6072-96 & #6073-96
passed 1 st reading,
9, Continued.
10, Approved 66.66 sq,ft, area variance to allow
a total of 90,66 sq.ft. of attached sign area
subject to the condition there shall be no
other signs affixed to this building,
11. Approved, Ords. '#6066-96 & #6067-96
passed 1 st reading.
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Public Hearing - Second Reading Ordinances
12, Ord. #6062-96 - to allow car rental uses as a 12. Ord, #6062-96 adopted.
conditional use in the Beach Commercial
District & Resort Commercial 28 District
(LDCA 96-13)
13. Ord. #6063-96 - Amending See, 40.007 to 13, Ord. #6063-96 adopted,
amend and revise the interpretation of and
variance from Chapter Section by deleting the
,,' reference to net density, by deleting the old
and adding new requirements for calculations
resulting in a fraction (LDCA 96-15)
14, ~rd. #6068-96 - Amending Sees. 35,11 & 14. Ord. #6068-96 adopted.
42,34 to specify that density calculations for
nursing homes shall be computed on the
basis of 3 residents equals one unit, and
parking for nursing homes shall be required
on the basis on 1 space per 3 persons
residing in the facility (LDCA 96-14)
15, Ord. #6074-96 - Amending Art, 1 of Ch, 28, 15, Continued to 9/19/96, Direction given,
to create Sec. 28.11 to prohibit a person
from using skateboards, roller skates, in-line
skates, coasters and other similar devices in
specified locations
CITY MANAGER REPORTS
CONSENT AGENDA (Items #16-36) - Approved as submitted less #33,
The following items require no formal public hearing and are subject to being approved in a single
motion. However, any City Commissioner or the City Manager may remove an item from the Consent
Agenda to allow discussion and voting on the item individually.
16, Declare personal property surplus to City needs and authorize disposal through Tampa Machinery
Auction, Tampa, FL (FN)
17. Approve payment of $115,000 for wage loss benefits (including principal, penalties & interest) for
the period 7/14/89-9/5/96 to Elmer Richa, Claimant (FN)
18. C.O,#1 to contract for environmental consulting with Environmental Consulting and Technology,
Inc., Tampa, FL, increasing the contract by $50,309.94, for a new total of $172,644.44 (GAS)
19. Contracts for est, annua~ quantities of Yellow 2406 Polyethylene pipe & fittings to: M. T, Deason,
Birmingham, AL, at an est, $185,768.20; Perfection Corp" Madison, OH, at an est, $36,327.50;
Stuart Steel Protection Corp., South Bound Brook, NJ, at an est. $12,096; & Equipment Controls
Co" Norcross, GA, at an est. $8,102, for a total est. $242,293,70 (GAS)
20, Agreement with Black & Veatch for evaluation of Clearwater Gas System, not to exceed $43,900
(lA)
9/5/96
2
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21, Promotional License Agreement with Clearwater Mall to allow the City to conduct an EXPO and
Parks & Recreation Mall Show in celebration of Florida City Government Week on 10/19/96 (1M)
22. Purchase satellite copy machines, services & related supplies (excluding paper) from Xerox Corp"
Tampa, FL, for the period 11/1/96-10/31/97, at an est, $71,000 (1M)
. 23. Renew Unisys A-4 & A-6 computer software licenses with Unisys Corp" Tampa, FL, for the period
10/1/96-9/30/97, at an est. $56,369 (1M)
24. Contract for hardware maintenance of Unisys A-4 & A-6 mainframe computers to Solarex
Technologies, Lakeland, FL, for the period 10/1/96-9/30/97, for $33,900 (1M)
25, Renew contract for software support of 4 Oracle database licenses with Oracle Corp., Redwood
Shores, CA, for the period 10/1/96-9/30/97, for $29,708,31 (1M)
26. Contract for system support & maintenance for PeopleS oft Payroll/ Human Resources System to
PeopleSoft, Inc" Walnut Creek, CA, for the period 11/6/96-11/5/97, for $61,744 (1M)
27.. Extend contract for periodical subscriptions & serial standing orders with Ebsco SUbscription
Services,. Birmingham, AL, for the period 10/1/96 . 9/30/97, at an est. $65,000 (LIB)
28, Lease Agreement for marina building rooms 5 & 9 to Roy M. & Mary Kay Carpenter, d/b/a/ Marina
Gifts and Souvenirs, for a 5 year period, for $133,350, plus CPI increases in years 1998-2001,
plus ,10% of annual gross revenues exceeding $241,200 (MR)
29. Lease Agreement for marina building rooms 6 & 6a to Daniel A, Beach, d/b/a Harbor Barber and
Beauty Styles, for a 5 year period, for $35,687,50, plus CPI increases in years 1998-2001 (MR)
30. Amendment to agreement with School Board of Pinellas County providing for continuation of
School Resource Officer program, for 1996/97 school year, at Clearwater & Countryside High
Schools (PO)
31, Contract for disposal of 9,000 tons of mixed loads of certain types of refuse, construction &
demolition materials to Frontier Recycling, Inc" Largo, FL, for the period 9/6/96-9/30/97, at an
est. $166,208~ ratify issuance of emergency purchase order to Frontier for $24,592 on 8/8/96 as
part of above contract (SW)
32. Contract extension - House Service Relocation - Water Main Phases 11 & 12, to McGill Plumbing,
Inc., Largo, FL, for $69,000 (EN)
33. 1996 Miscellaneous Construction Contract to Keystone Excavators, lnc" Oldsmar, FL, for
$364,456.96 (EN) - APPROVED,
34, Receipt/Referral - Site Lighting Requirement (LDCA96-17) (CP)
35, Receipt/Referral - Funeral Homes in P/SP Zoning Districts (LDCA96-18) (CP)
36, Receipt/Referral - High Tech Manufacturing (LDCA96-19) (CP)
OTHER ITEMS ON CITY MANAGER REPORT
37. Approve $6,000 payment for additional 37, Continued,
services for final design & permitting of
Edgewater Drive Restoration Project to
Coastal Environmental, Inc., St, Petersburg,
FL, bringing total expenditures to date to
$50,000; authorize staff to commence
. process to advertise project for construction
(EN)
38, Agreement with FDEP for funding for 38, Continued,
Edgewater Drive Shoreline Restoration project
in the amount of $25,000 (EN)
9/5/96
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39. Employee Health Insurance - use of Premium
Stabilization Fund to offset ~ of bi~weekly
premium increase for employees with 2 or
more dependents, for the period 1/1/97-
12/31/97. at a cost of $179,727.96 (HRl
40, Contract for Martin Luther King Recreation
Center renovations to Grosz-Stamper
Construction,lne" Tampa, FL, for $69,700;
approve additional funding of $14,351,78 at
third quarter budget review. (PR)
41, Public Hearing - Budget - 1996-97 (CM)
a) Public Hearing - First Reading Ord. #6086-
96 '. Declaring millage rate to be levied for
FY beginning 10/1/96 and ending 9/30/97,
for operation purposes including pensions
and debt service, and road maintenance
for capital improvement expenditures at
5.1158 mills; providing an effective date,
the levy of 5,1158 mills constitutes a
1.21 % increase over the rolled back rate
of 6.0547 mills
b) Public Hearing - First Reading Ord. #6087-
96 . Adopting an Operating Budget for FY
beginning 1011/96 and ending 9/30/97;
authorizing City Manager to issue such
instructions necessary to achieve and
accomplish the service programs so
authorized; authorizing City Manager to
transfer moneys and programs among the
departments and activities within any fund
as provided by Ch. 2 of Code
c) . PubUc Hearing - First Reading Ord. #6088-
96 - Adopting the Capital Improvement
. Program Budget for FY beginning 10/1/96
and ending 9/30/97; approving the six
year crp which shall be reevaluated at the
beginning of each fiscal year; authorizing
City Manager to issue such instructions
necessary to achieve and accomplish the
capital improvements so authorized;
authorizing City Manager to transfer
money between projects in the CIP;
appropriating available and anticipated
resources for the proiects identified
42. Third Quarter Budget - 1995-96 (CM)
a) First Reading Ord. #6089~96 - Operating
b) First Reading Ord. #6090-96 - CIP
9/5196
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39. Approved.
40, Approved.
41, Budget - 1996-97
a) Approved, Ord. #6086-96 passed 1 st
reading.
b) Approved, Ord. #6087-96 passed 1st
reading.
c) Approved, Ord, #6088-96 passed 1 st
reading.
42. Approved,
a) Ord. #6089~96 passed 1 st reading,
b) Ord. #6090-96 passed 15t reading.
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43. Res. #96-58 - expressing City's intention to
be reimbursed from proceeds of tax-exempt
financing for certain capital expenditures,
extend contract awarded 9/7/95 to GE
Capital Public Finance, Inc. for one year to
provide a $3,988,800 line of credit to cover
all planned lease purchase equipment
acquisitions for FY 1996-97, and authorize all
uncompleted equipment acquisitions
previously approved for financing under
current contract with GE Capital to be
. .financed under extension of this agreement
(FN)
44. Res. #96~55 - authorizing City Manager to
provide written notice to FOOT of City's
interest in entering into a 5 year lease of real
property to operate a welcome center facility
(portion of northerly r-o-w of SR60 . See, 16-
29-16) (EN)
45. Center Foundation Board of Trustees - 1
appointment (elK)
46, Environmental Advisory Board - 1
appointment (eLK) .
47. Marine Advisory Board - 1 appointment (elK)
48. Municipal Code Enforcement Board - 1
appointment (eLK)
49. Other Pending Matters
43, Approved, Res, #96-58 adopted.
44. Approved. Res, #96-55 adopted.
45. Reappointed Candace Gardner,
46, Appointed David Rhame.
47, Reappointed F, David Hemerick,
48, Continued,
49. None.
CITY ATTORNEY REPORTS
50. Resolutions
a} Res, #96-56 ~ Assessing property
owners the costs of having mowed
or cleared owners' lots
51. Other City Attorney Items
a~ Res, #96-56 adopted,
51, City Attorney requested appeal from
Planning & Zoning Board decision ra transfer
conditional use for Jamminz be scheduled.
Consensus to set for 9/30/96 at 9:00 a.m.
52. City Manager Verbal Reports
a} Update on new Assistant City Manager I Development Director - City Manager reported Robert
Keller has accepted the position and will start work in October.
City Manager announced FOOT has postponed repairs to Memorial Causeway Bridge indefinately,
9/5/96
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. She reported a conflict with the 11/2/96 meeting of the CRA/DDB. Consensus to cancel
1 1/2/96 meeting.
53. Other Commission Action .
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.swu reported re the recent DDS meeting: 1) Unfinished model will be delivered 9/6; completed,
. by 10/10/96; 2) Estimate for DD~ to occupy CRA office is $ 660/mo.; 3) Festival of trees is
looking for 2,000 sq.ft, of storage space for 2-3 mos,; 4) 11/9/96 will be a Downtown shop hop;
5) 1 1/9/96, 7:00 p.m. Pierce 100 will have a meeting re the bridge; 6) DDS annual meeting will
be 10/24; and 10/14- 16/96 the annual Florida Redevelopment Association I Florida Mainstreet
Conference will be in St. Petersburg.
HooPftr announced the Highland Avenue project is underway. He stated he accepts the
Engineer's recommendation re vertical traffic signals,
.cJ..a.r.k questioned if a citizen can receive a Commission agenda electronically. City Clerk reported
they can be faxed. Internet will be investigated,
.cI.a.r.k congratulated City Manager & staff for selection process for ACM/Development Director.
Garvey reported Lady Bombers had won championship.
Requested a sign at the entrance of the City proclaim the 1998 Winter Olympics to be held in
Clearwater's Sister City, Nagano, Japan, No objections.
Garvey requested the funds left over from Saturday in the City matching fund be allowed to be
used for purchase of items such as tables & chairs without requiring the match. Consensus to
allow,
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54. Adjournment - 9:47 p.m.
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CITY OF CLEARWATER
Interdepartmental Correspondence
TO: Mayor and Commissioners
FROM: Cynthia E. Goudeau, City c1er8
SUBJECT: Follow up from September 3, 1996 Work Session
.>.;.
COPIES:
Elizabeth Deptula, City Manager
DATE:
September 4, 1996
In response to questions raised at the September 3, 1996, Work Session the following
answers are in final agenda order.
Item #16 - Declaring personal property surplus - the '88 Ford Wagon (#G-261) and '84
Dodge Van (#G-205) have been removed from the attachment. This will give the Fire Department
time to decide which of the two vehicles will best serve the Fire Explorer Post.
Item #33 -- Miscellaneous Construction Contract -~ '1i~~~1r~ the agreement with the
School Board regarding the parking lot to be constructed on their property adjacent to the N,
Greenwood Branch Library,
Item #39 - Employee Health Insurance - according to Roger Rovell, the attorney who
assisted with the Pension Plan rewrite, the increased contribution to the employees' health
insurance premium will not be taxable, He has been asked to confirm this in writing to the
payroll division,
Item #40 - Martin Luther King Recreation Center Renovation - the architects will be paid
on a lump sum basis,
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Item #4 1 ~ 1996/97 Budget - the memorandum from Budget Manager Tina Wilson is
included in you r agenda pack.
\~ ,-\-or\
Item #42 - 1995/96 Third Quarter Budget Amendment - ~tathc:d is a copy of the
Agreement with Ervin's All American Youth Club.
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9/3/96 Work Session Follow-up
Page 2
Miscellaneous:
Beach Life Guards according to Bill Held, Harbormaster, six of the eight life guard
towers were staffed on Sunday. This was due to a shortage of guards. When this occurs, an nOIl-
staffed. tower is.' between two staffed ones and signs posted advising people to swim off the
staffed towers,
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TO:
FROM:
SUBJECT:
COPIES~
. DATE:
C.I T Y OF C LEA R W ATE R
Interdepartmental Corresponde~ce
Mayor Garvey
Sally Thomas, Agenda Clerk
Invocation
Cynthia Goudeau, City Clerk
. September .5, 1996.
Tonight's invocation will be offered by Deacon Albert Tibbetts, St. Ceceliats
,Catholic Church, 820 Jasmine Way, 34616
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Clearwater City Commission
Agenda Cover Memorandum
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Item #: f~;~1~~;:",~;~~:?:J'~..;[~f~~i::::;~~:~:{~i
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MeetIng Date: (~::'.:';'h~.:Ff.' .:: :;
1:;:~(f.f~(i~~\:;::}.h;:;?::.:~ (:.~
SUBJECT:
. Petition for Annexation and Zoning Atlas Amendment for 1460 Sunset Point Road; Owner:
Betty Rawlings (A 96-24)
RECOMMENDA TION/MOTION:
. Approve the Petition for Annexation and Zoning Atlas Amendment to Single-Family
Residential -Eight" (RS-B) for Lot 11, Sunset Highlands Unit 2, and pass Ordinances NO.
6072-96 and 6073-96 on first reading,
I!I and that the appropriate officials be authorized to execute same.
SUMMARY:
PROPOSED ZONING AND FUTURE LAND USE
PROPOSED ZONING DISTRICT
PROPOSED FUTURE LAND USE
CLASSIFICATION
ht" (RS-8)
Not a Iicable
REASON FOR REQUEST
. Sewer Service and garbage pick up
t.
ASSESSED VALUE OF SUBJECT PROPERTY
$ 50,200.00
Pertinent Information concerning the request is summarized in the tables on page 2,
Current FI.e.! Yea,
Comml..lon Action:
[] Approved
[] Approved with Conditions
o Denied
o Continuod to:
Reviewed by: ,.,x,:."w,."'>..~>.~,,,>>>>>'/., ?:,9.!!l!-~l1~~!!'gJ?~P~.':1~~rlt; ..w".......t
Logal t~~~i(y~t :iH:g~t~ .itmAtftn'RAk.eERMlrnNG)~kUl
Budget Ml#Nt<~' A;'i,;~4XM$' 5 :5
Purche.lng MMfA''!N A~*i%jj" ,U".e,r.p,~e!~~'"n~: ,~w "'''"'' '.',',"w
Risk Mgmt. ~:~~~~~~~~~~. 'A.~!~~~~~:~ 2ltk~~)i~irBk~~~~t~~~mt~~?i~j~~}D3~@t(tt
IS y;:"0"~;if.q, N'At$.<"*'~"
ACM ttii:~~?l( ,.W:': >l:~
Other tfJ.tf($rr~11~~~~~fl.{~~t
Cost.:
1:;;:;?;~'y:;::;;,:.;;:::;~:)::'i':Nl A:':'
Totll
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Adv.rtlsed:
FundIng Source:
o Caplt.'
lmpl1lvemllnt:
o
Opa,.ting:
[]
Olhar:
Attachment.:
Submitted by:
CltyfL.~
i~~~1~~~;'bJ);~~~~~~~::~:i:j~!:~:tj1':t~~.fl~~
{PtlU.,;'H~:~TAMe.^~'TR'Qt)NEinl9
tll~~~1W3~}~Jj}g~~tt11t1iliat~~~g~~raft
[] Not Required
Affoctad Pattie,
D Notified
[J Not RequIred
Approprletlon Code
r~t~t~~tf:t\:r~i~f~:~~~;;1J}1:alJ!~~t~t~~?:~!. ::i;~ /~~:~t:f~f:{.~~~\~~}~Jt
ORDINANCES NO, 6012,96
81 6013.96
~LOCAT.i;6.N)Ml~?X~SEKH~~'X2
APPLICATION
[] None
;J.
i: \. 0 Printed on reoyoled paper
A 96-24
Page 2
EXISTING ZONING AND FUTURE LAND USE OF APPLICANT'S AND SURROUNDING
PROPERTIES
LoeA TION IN CITY OR FUTURE LAND USE PLAN ZONING ACTUAL USE
COUNTY CATEGORY
Subject County Residential Urban R-3 Single-family residential
Property
North City Residential Urban RS-8 SlnQle-famlly residential
South Cltv Residential/Office General OL Limited offices
East City Residential Urban RS-8 Sinale-familv residential
West Cltv Residential Urban RS-8 sinale-familv residential
ZONING RESTRICTIONS
DESCRIPTION RS-6 ~~~~8~i:~~~W~~~1~~~f::~:'t~~: EXISTING
REQUIREMENTS
Density 5 .5 u.p.a. maximum J~;~~~lf~~~i~~~~1~~~~I\~~~:~J~ Single-family
residential
Lot Area 7,000 SQ. ft. minimum f:~6";OOms(ikffi'(mJntN\Hh 9,31 5 SQ. ft. m.o.1
Lot Width at setback line 70 feet minimum ;;5o'as'f1t'Iriilhifhurrft'};.{;':j',; 8 1 feet
Depth 85 feet minimum \S'O:;jfe'et'tfrilOlfhum':iiLt,!/ 1 1 5 feet
. The Planning and Zoning Board held a public hearing on this application on August 20, 1996 after which
they unanimously endorsed the proposed Annexation and Zoning Atlas Amendment to Single-Family
Residential MEight M (RS-S) to the City Commission.
OTHER REQUIRED REVIEWS '
YES NO
AGENCY
Pinellas Plannino Council/Countvwide Plannina Authority X
Florida Department of Community Affairs X
. ABBREVIATIONS: R-3 = Single-family Residential District (County), RS-6 = Single-Family Residential
MSix" (City); RS-S = Single-Family Residential UEight" (City), OL = Limited Office (City); u.p,a, =
residential units per acre.
CC A9624
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PETITION FOR ANNEXATION
city commission
City of Clearwater
P.o. BoX 4748
Clearwater, Floriaa
fP)m@~il~?I~W
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J U l 2 3 t996 ..
,
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,
CENTRAL PEAMIi7JNG
Commissioners: CITY OF C!..EJ..~;V.\ TF.A
We, tho undersigned, being all owners of the described real
property, contiguous to the present boundaries of the city of Clearwater,
and situated in an unincorporated area of pinallns County, Florida, do
hereby request that said property be annexed into the corporate limits of
the City of Clearwater, Florida.
Wo hereby further request that said property be zoned and classified
under tho Zoning Ordinance of the City of Clearwater, as set forth on the
following page.
Attached hereto is a current survey of the described property, (if
it is unplatted), together with a certificate of title from a title
company, a copy of the deed or a letter from a licensed attorney setting
forth the names of all persons, firms or corporations owning any interest
in tho described property.
The undersigned havo been advised of, understand and in
consideration of annexation, utility services, and other good and
valuable consideration, do hereby agree and covenant as follows:
1. all structures and improvements which are erected upon said
property subsequent to the date of this petition for annexation
shall comply with all applicable city of Clearwater regulations
and ordinances as set forth in the city Code of ordinances;
to convoy such recreation land, recreation facilities and open
space land dedication and/or fees in the amount and manner
prescribed by Division 2 and 3, Chapter 116, Article IV of the
Clearwater Code of Ordinances; and
2,
when any substandard abutting street or utilities are
subsequently upgraded by the city to mee~ City Standards, said
improvement will be done on an assessment baais, consistent
with c~ty procedures therefore.
We, the undersigned hereby certify that we have read and examined
all of the statements and allegations in the foregoing Petition inclUding
attachments and after being duly sworn, deposed and say that such
statements are correct, complete and true and VOluntarily made with full
knowledge thereof.
3,
fd,~~~
STATE OF FLORIDA
COUNTY OF PINELLAS
Subscribed and sworn to before me this ~day of .T u l,
1991... 'i
My Commission Expires:
Jilli/!'''', 0- fYI 'j)'
Notary
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ORDINANCE NO. 6072-96
AN ORDINANCE OF THE CllY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED WEST OF
FLORA ROAD, CONSISTING OF LOT 11_ SUNSEr HIGHLANDS
UNIT 2, WHOSE POST OFFICE ADDRESS IS 1460 SUNSET
POINT ROAD, INTO THE CORPORATE LIMITS OF THE CllY,
AND REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE,
WHEREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property Into the
City pursuant to Section 171,044, Florida Statutes, and the City has compiled with all applicable
requirements of Florida law In connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORlDA:
Section 1. The following-described property Is hereby annexed Into the City of Clearwater
and the boundary Jines of the City are redefined accordingly:
Lot 11, Sunset Highlands, Unit 2, according to map or plat thereof as recorded
In Plat Book 41, Pagas 70 and 71, public records of Pinellas County, Florida,
(A96-24)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Commission hereby accepts the
dedication of all easements, parks, rights-of-way and other dedications to the public which have
heretofore been made by plat, deed or user within the annexed property, The City Engineer, the
City Clerk and the Central Permitting Director are directed to Include and show the property
described herein upon the official maps and records of the City.
Section 3, This ordinance shall take effect Immediately upon adoption, The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Crerk of the
Circuit Court and with the County Administrator of Pine lias County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Rita Garvey
Mayor-Commlssloner
Approved as to form and
lege sufficiency:
Attest:
Leslie K. Dougall-Sld s
Assistant City Attome
Cynthia E. Goudeau
Clerk
Ordinance No. 6072.96
ORDINANCE NO. 6073.96
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATlAS OF THE CITY BY ZONING
CERTAIN REAL PROPERTY LOCATED WEST OF FLORA
ROAD, CONSISTING OF LOT 11, SUNSET HIGHLANDS UNIT 2.
WHOSE POST OFFICE ADDRESS IS 1460 SUNSET POINT
ROAD, UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS SINGLE-FAMILY RESIDENTIAL 8 (RS-B); PROVIDING AN
EFFECTIVE DATE,
WHEREAS, the assignment of a zoning district classification as set forth In this ordinance
Is found to be reasonable. proper and appropriate, and Is consistent with the City's comprehensive
plan; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1, The following described property located in Plnellas County, Florida, is hereby
zoned as indicated upon annexation Into the City of Clearwater, and the zoning atlas of the City Is
amended, as follows:
Property
Lot 11, Sunset Highlands Unit 2, according
to the map or plat thereof as recorded In
Plat Book41. Pages 70 and 71, public records
of Pinellas County, Florida, (A96-24)
Zoning District
Single-Family Residential 8 - (RS-B)
Section 2. The Central Permitting Director Is directed to revise the zoning atlas of the City
In accordance with the foregoing amendment.
Section 3. This ordinance shall take effect Immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 6072-96"
PASSED ON FIRST READING
PASSeD ON SECOND AND FINAL
READING AND ADOPTED
Rita Garvey
Mayor-Commissioner
Approved as to fonn and
legal sufficiency:
\
Attest:
.
t.t:..
Leslie K. Dougall-Si e
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Document No. 8073.;8
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PROPOSED ANNEXATION
AND ZONING
OWNER:
Rawlings, Betty.
A:~
PROPERTY DESCRIPTIO~:
Sunset Highlandsl Unit 2.
lot 11
ADDRESS: 1460 Sunset Pont Rd
J,.AND USE PlAN
COUNTY:
CI1Y:
Residential Urban
Residential Urban
ZONING
R-3
RS 8
ATLAS PAGE: 252A
ACRES: 0.20
RIGHT -of.WAY: ACRES:
SEe: 02 TWP: 29 S RGE: 15 E
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.' ftI' ANNl-.JO"AND tONING. BOARD:},~~~,..,'il\.<1+i~i;;')."~'ux';~~(:'~';:'~'xt'l' .,.. CITY COM IS.,!O"'~ij;.{k;>,~' ~~<*t.i'+~\?i'iJ%>:;f;';;.{d~':>,<.;.~"',k:.:.. .;/~ .
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Ordinance No. 6073-96
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AUG 0 2 1996
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Clearwater City Commission
Agenda Cover Memorandum
I 0 M!'jj~J.~ff;;~~Jf:i~f~
Ite m II' ,~,.:w .,,<.;::::1,(.:..;",,; ,:.:.,:,.....'.:;.:.,..
Meeting oat.: ~~!~tt~
SUBJECT:
Variance to the Sign Regulations; 1499 Gulf to Bay Blvd.; 515BROS, Ltd.fThe Technology Team,
Inc. (Owner/Applicant); Rip Leonard/Dave Puckett (Representatives).
(SV 96~16)
RECOMMENDA TION/MOTION:
Approve an area variance of 66.66 square feet from the permitted 24 square feet to allow a total of
90.66 square feet of attached sign area, on property identified as Boulevard Heights, Block J, Lots
9-17, less road and less Lots 21, 22 and 23, for meeting Sec. 45.24, Standards for Approval, Items
(1 )-(4), subject to the following condition: there shall be no other signs affixed to this building.
IHI and that the appropriate offlclals be authorized to execute same.
BACKGROUND:
. This property Is located on the south side of Gulf to Bay Blvd. and the north side of Court St.,
west of Highland Ave. It is In the limited Office zoning district.
. The applicant Is requesting an area variance of 66.66 square feet from the permitted 24 square
feet to allow a total of 90.66 square feet of attached sign area.
. The applicant proposes to place three attached signs near the roofline on the southeast face of
the building.
. This property is aUowed two 24 square foot allocations of attached signs, One allocation is
based upon and must be oriented to the Gulf to Bay Blvd, frontage. The other allocation Is
based upon and must be oriented to the Court St. frontage, Only one allocation (Gulf to Bay
Blvd.) Is proposed to be varied.
Reviewed by:
COltS:
Ht~:i~~~r#~t(%3~~t~~} NiA~~'
Totol
Commllllon ActIon:
o Approved
CJ Approved w/Condltlon.
o DenIed
o Continued Co:
[1~~~1~t{rIr;;l~~}r~~~~~j~~~?
CUrrent Rlcal Year
SubmItted
by: ~
.firLifW
CIty Manege,
o ""'t.d on ...cycled p..'
Advlrtl.d:
~liill_1i11
o Noc Required
Funding Source:
o C.p11.t Improv.ment~
~h. r: oper.t!ngl;;j)i;;:;:;3:i~\:::ei:;:~';;:!:;Bti]-B}'
Appropriation Code
Attachments:
:~ApP.it;~~~;:;\:22T1:/)EI6}~:.
AppllclItlon Worklheet
Affected Portles:
III Notified
o Not Required
I~I~ft~~8(D?~;~~t(~T~liir~~~~~1:~~~~~~~::Ki~~ ~~.;~}jf~:~~r}ti~f:\~jt~~t~(
MlIp'
CJ None
SV 96~16
Page 2
The following table provides summary Information regarding the proposed slgn~
. . '>t<<lr_~I~fl.lj~lifl~r~~~[itij;MffJfj i~~~8!~?i~~t.~1:1.~r~~g~~a:!tl1t~i:~~j;~~~i!8][;jf:~! :\:f,~~1~~\t:~:,~~j;!~l~~;;~~10.1j~fu1~j~
Type of signs Attached Yes
Location/orIentation of sIgns Gulf to Bav Blvd. Yes
Area 90.66 sq. ft. 24 sq. ft. *
* A second 24 square foot allocation is allowed for the Court St. frontage.
Staff Comments/Analvsis:
Conditions tend to support approval of the requested variance:
. This variance provides for a reduction in signage for the building from a prior variance.'
. ThJs bundlng Is larger in size and scale than the other office buildings located in this Limited
Office zone.
. The placement of 90.66 square feet of attached signs on the southeast face of this building will
not degrade the appearance of this neighborhood or the City.
K~-{0? :t;~?}~~~~. .~~. ~ . ~ ,., EU ;:;;:.;~..~.. '1r.::;i~~.;;;(W~:~~;~~~ ~:~:;;;y~~::.~~:~)!.:~{~:~.~: ~~::.:~:r~~;;:~::::-~r~1~~~r{::"~~~::~;::~;;;;~ ::~;~t:~}j::~:o.::-:~~~~~~~--; ~:;;:,:~~~ ~:~~::;~::~ ~:;~~;: .~::.~ A:~~::::;::~~~::~:~':; ~::::' .~; .~.::.~; : :~:;::~::.: .:::::::~:::.;:.'; ~~~.;.;.~:{;f;:::::~::~:/:::::: }:.;;~~.;:;:c:;~~.::.~ :":{::~. ;~;:;:>.;:.::::.;::.~~~~.~~~~:.
. ""'t{$ 'j::x' ?:f.d,...,.,.~Vd.,.,., ,...,N..,..., dN"""'SORROUNDINGd'l "A.tlr.10" USES"'",.., , d.",,,,,,,,,,, .,......,,,...,......... J.. .N.'....'..<<, ,.., .... .~ 0"'"''
Direction
Existing Land Uses
North
South
East
West
Indoor retail and office
Motel
Indoor retail and gas station
Office
.. .
.'
On January 24, 1994, variances of 43.5 and 49.5 square feet were approved to allow
attached signs of 67.5 and 73.5 square feet,
SV 96-16
Page 3
Applicable Variance Standards:
To receive variance approval, a request must meet all four standards for approval. Based upon
review and analysis of the information contained In the application, staff finds that approval of the
requested variance meets all of the standards. In particular, the following standards do appear to
be fully met:
1. There are special circumstances related to the particular physical surroundings, shape or
topographical conditions applicable to the land or buildings, and such circumstances are
peculiar to such land or buildings and do not apply generally to the land or buildings in the
applicable zoning district.
2. The strict application of the provisions of the code would deprive the applicant of the
reasonable use of the land or buildings,
3. The variance is not based exclusively upon the desire for economic or other material gain by
the applicant or owner.
4, The granting of the variance will be in harmony with the general purpose and intent of the land
development code and comprehAnsive plan and will not be materially injurious to surrounding
properties or otherwise detrimental to the public welfare,
Relevant Previous Decisions by the Commission:
ATTACHED SIGN AREA
1:.w.1~l1;~?~~~l~~!"f~~~~~ \lDW;g:~w~k:rB;m:jWfi@{Wj) Htil&\1,11 :ti~~'Rl~~'~:~$;~:~~j!:j~:~:~~;!;t~:;;j::':;~:~~:::1i:~:~;Jy};:i~i i:Mg~Jl!~l:
;!n~SE^.#Kf;>.M..v ",. . ORESS;':'~""":':':<'i<{:(,:';:'4.
r1,}~~rr'~lj'lil Illlt.fll~l[tJffftf,~~~~i;ii~f~W1.i }~REQU~ST'EOjAdT'ib'N':;-?" :<~!~/:i" "DATE'w;, ...
.t.~....:.......~~., :..::~<... ,+~.. /.,~~.....w.:..... .... .~:..::.. ".~~, ~:'" :..~/~ ...:.:)t~ti.~~~~~~~ ~:'. ~. '::?:::.:f~.:~:;~~
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sv 93~73 2200 Gulf to Bay Goodyear Auto 1 36 sq, ft,/Denied 1 1/9/93
SV 93~96 1499 Gulf to Bay Barnett Bank 43,5/49.5 sq. ft./Approved 1/24/94
SV 93-106 704 Court 5t, Workbench 7.9 sq, ft./Approved 3/21/94
SV 93-39 20505 U.S. 19 Dillard.s 21 ,26 sq, ft./Approved 4/19/94
SV 92-90 423 East Shore Olympia Motel 51 .6 sq. ft./Denied 4/27/94
SV 95-20 387 Mandalay Ave. Lappen's Ice Cream 4,8 sq. ft,/Approved 4/20/95
SV 95-17 2495 Gulf to Bay Builder.s Square 102.25 sq, ft./Approved 5/4/95
SV 95~32 1 801 Sunset Pt, Rd, Majik Market 28.4 sq, ft,/Oenled 7/20/95
1 6 sq. ft./Approved
SV 95-39 241 1 1 U,S, 1 9 Royal Pools 95,6 sq. ft./Oenied 9/21/95
SV 95-42 2530 McMullen Northwood Plaza and 1 2.6 sq. ft./Approved , 0/19/95
Booth Republic Bank
SV 96-05 1 501 N, Belchef Long Center 83.3 sq, ft./Approved 3/7/96
SV 96-06 400 Mandalay Doubletree Resort 1 55 sq. ft./ Approved 3/21 /96
Surfslde
I,
SV 96-16
Page 4
VARIANCE WORKSHEET - CASE NUMBER SV 96-16
STANDARDS FOR VARIANCE
APPROVAL
(1) There are special circumstances
related to the particular physical
surroundings, shape or topographical
conditions applicable to the land or
buildings, and such circumstances are
peculiar to such land or buildings and
do not apply generally to the land or
buildings In the applicable zoning
district.
(2) The strict application of the
provisions of the code would deprive
the applicant of the reasonable use of
the land or buildings.
(3) The variance Is not based
exclusively upon the desire for
economic or other material gain by the
applicant or owner.
(4) The granting of the variance will be
In harmony with the general purpose
and intent of the land development
code and comprehensive plan and will
not be materially injurious to
surrounding properties or otherwise
detrimental to the public welfare.
'.'
'.'
. . .. .... ~. .
STAFF FINDINGS
. This variance provides for a reduction in
signage for the building from a prior
variance.
. This building Is larger In size and scale than
the other office buildings located in this
Limited Office zone.
. The placement of 90.66 square feet of
attached signs on the southeast face of this
building will not degrade the appearance of
this neighborhood or the City.
The proposed sign Is reasonable to identify
this property for westbound motorists,
The variance request appears to satisfy this
condition.
The sign regulations were adopted with the
intent of enhancing the visual quality of the
City's streets and landscape in order to
protect the value of properties and the well-
being of the local tourist oriented economy.
The granting of this variance appears to be
consistent with this intent.
..., .
of --:"
Isv#
I
CENTRAL PERMITTING DEPARTMENT
10 S. MISSOURI AVENUE
CLEARVVATER, FL 34618
SIGN VARIANCE APPLICATION
"
~b-fh
PROPERTY OWNERlS) NAME & ADDRESS:
REPRESENTATIVE(S) (If ony) NAME & ADDRESS:
SISBBOS, L~d~, ~ Flnrida Corporation
Marshall & Martin Garcia & Myrna Haag
724j Hryan ua1ry Road
Largo, Florida 34647
Rip T.p-onard/nauE" p\)ckett
1499 Gulf-To-Bay Boulevard
~~i Pi... ~"'CoIS
TELEPHONE: fR 1 ~} 5&5-0788
TELEPHONE: (1313) 2. ~ B.. Di2.lJ
, ADDRESS OF SUBJECT PROPERTY: 149,9 Gulf-To-Bay Boulevard
NAME OF BUSINESS (IF APPUCABLEJ: Th~ Technology 'T'P~ro t Inc'
ZONING DISTRICT:
OL
LAND USE CLASSIFICATION:
F OG
LAND AREA: 1 . 6 acres
LEGAL DESCRIPTION OF SUBJecT PROPERTY: Boulevard Height~ Rl k oJ, Lots 9 to 17
Legs Rd. & Lots 21, 22 & 23
. pARCEL NUMBER: 14 I 29 I 11:\ I 0476 I 010 I ooqn (This information Is
. avatlablo from your tax receipt or contact Plnellas Co. Property Appraiser's Offlco at 464-3207. If mora than one parcer
. number, attach 8 % x 11 Inch sheed
DESCRIBE SURROUNDING USES OF PROPERTY:
North: IndQpr retail & ofei~p
South: Motel
East: Indoor rPT(:li 1 & ']aQ station
West: OfficQ
VARtANCE(SJ REQUEST:
66.66 square feet to allow 90.66 sql1arp fpp.... nf attached signaqe
where 24 square feet is allowed.
CONTINUED ON REVERSE SIDE
..
-
STANDARDS FOR APPROVAL: A vorlo . shall not be grontod by tho Crty Comrn; In unless tho epprrcDtron end Gvfdence
presented clearly support the following conclusions:
1) There Gr. ,pecfe! clrcumstencel reloted to the particular phvslced surroundings, ,hape or ~opogrophfcel condltJoM
applicable to tI,e land or bundlngs. and luch circumstances ere pecurror to Buch land or bundlng. end do not apply
genere"v to tho 'and or building. In the Itppllcoble zoning dlstrfct because ~ Af)DCN Dt.M '
21 Tho Itrfet opprrcotion of the provisIons of tho codo would deprive the eppUcant of the ,ea,onable use of the lond or
buildings bOCDUII c;;ee ~Oe1\lLWM
3) Tho variance Is not based exclusively upon a doslre for economic or other meterlol gaIn by the applicant or owner
because ~e ~~ENb()M
4) The granting of the variance wllf be In hormony with the generol purpose and Intent of the lond development code and
comprehensive plan snd will not be meterlally InJurfous to surrounding properties or otherwIse detrlmontal to tho pubnc
welfare because ~ At:> t> Efl\.l b uM
THIS SUBMISSION GIVES AN APPLICANT THE OPPORTUNITY TO REQUEST THE VARIANCE AND APPEAR BEFORE THE
CITY COMMISSION AT A PUBLIC HEARING. FEES PAID ARE NON.REFUNDABlE REGARDLESS OF BOARD ACTION. BY
SIGNING THIS DOCUMENT I AM ACKNOWLEDGrNG THAT All FEES PAID 00 NOT GUARANTEE APPROVAL OF THIS
APPLICATION.
SIGNAlURE OF PROPERTY OWNER (OR REPRESENTATIVE):
~~~'~._"kl
~Id.ndfleaflon.
~~L~ () /YI4/L
N ary Public \
~ !'/V,.TSc .;( iJMuA-l
( omo of Notarv typod, prJnted or stomped)
dav Of9-~ A.D..19 ?t;::.
. who's ~ kno~to me and or has produced
STATE OF FLORIDA, COUNTY OF
Commrsslon No. t(l6/7 ~6}!
:\~y 'It,
It' & I"
*~~ DEN/SE A BRAUN
.. * M~ Comml..1on CCi517264
-;'A. ,..-- EJ<plr.. Dec. n. 1~
.~ 0, .\.,,,
Sworn to and oubocribod b.f~r-;Zo -~f!iJ
bV 7'J0A~// ~
NOTE: PROPERTY OWNER OR REPRESENTATIVE MUST AITEND HEARING.
le
Technology
Team,
Inc, .
901 Chestnut Street, Suite A
Clearwater, FL 34616-5618
Phone 813.298.0424
Toll Free 800.822.7146
Fax 813.298.0332
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Addendum to S.ign Variance Application
Answers to questions 1-4, page 2 Sign Variance Application
1) This building is unique in its original development in that it has an irregular sh~pe
and peculiar positioning on GuIfto Bay and Court. The building is taller than the
zoning district allows. It also has two (2) free standing signs that are being used by
Barnett Bank, thus keeping us from using any free standing'signs. It is also unique in
its proximity to the busy intersection at Highland, Court, and Gulfto Bay. We are
also the major tenant of the building.
2) The current code allows for 24 square feet on each side, I) it would not permit
business name and Internet address to be displayed in a manner that would allow it to
be readable from adjoining roadways, II) Barnett Bank already has 2 free standing
signs that property is allowed to have,
3) We are relocating for bigger office space as we are a growing company. Our clients
and vendors will be able to locate the building near a busy and sometimes very
. dangerous intersection.
4) There are no other taU buildings there, we have nothing to judge it by. However,
there is a retail T-shirt business, and we feel that our signage is much more tasteful &
aesthetically pleasing.
Addendum:
Although the building is not in downtown proper, it is an Eastern gateway to downtown,
and our signage would help create the public perception that downtown proper begins
with Cleanvater Pointe.
'>"':::Speci~/izihg,ill the de1iV~"Y 01 ernpol~,iered cen!ri~ graphical solutions
"
. ,
AFFIDAVIT
Marshall Garcia '
I, I V. P. of SISBROS, IIlC., Genp-ra 1 P:'IT"i-neI,8S own'ar of the property described as,
, (lncAJd. po.lrlon end mm. of compllnv /leppbbft' , .
. I ,
,~ , .
_:14qq G1t1f-to-Bay BbblQvard,'Cl&a~watcrl FlorJda 34615 5359'
Legal: Boulevard Heights Blk. J, Lots 9 to 17 Le~s R~_ ~ ~n~~
21, 22 & 23
do hereby authorize Rip Leonard & Dave PllCkAt: t:
{nMN '01 ~'.rN.I
to appear before the:
r--1
L-J
Development Code Adjustment Boord (Variance)
o
;z(
Planning & Zoning Board (Conditional Usa)
City Commission (AlcohoUc Beverage Distance Variance, ~arlanc~
Y#l.lAd~
~I
(;, t;. G~ SlJ)c.JAt'JE. ~'1;T oF S/b,v
1b ~() ~ nI& ~r J.tj ~V~ Fi!l?r
~ ,tff>E 9t!.66 .,FtPCJ#IZ, ~
of........ M .... ~ _ ""'_ of _..... .-.",.,
SISBROS, Inc., General partner/Vice~:;~dent
Subscribed and sworn to (or affirmed) before me thrs L/lnJay of 7<<-ALT , A.D. 19.f?
by '-dt:2A~d// ~~/L(.. - . who IS~~I
. "..,r Name (lnclud. pomlon end mtM of toi'I!pllny If epP'ClIbfel ~
to request approval of
I. .
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e to me and/or has produced'
(1)p. of IdMl~thnJ
STATE OF FLORIDA, COUNTY OF ~~/~.<J
os Identification.
\LJ-WiA) .&lM lUJ{)
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*W DENISE A BRAUN
* M)'~CC5I72lW
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lo, ,\.01' .
Notary P~bllc, Commission No. (!~517~5 y
(Nama of Notary typed, printed or stamped)
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NAME: THE TECHNOLOGY TEAM / LEONARD
SV # S6~1 6 PUBLIC HEARING DATE . SEPTEMBER 5, 1 996
.
ATLAS PAGE: 288A SEe: H TWP: .2.9 S RGE: jJi E
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Clearwater City Commission
Agenda Cover Memorandum
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Item II: 1;:)B!::t:!j;\: ;;b~l :;~5:it:~j::;:.i.:;'/;
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Meeting Date: L:::,.':'.?:::' . ".,rt,.. I!'!J
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SUBJECT:
. Petition for Land Use Plan Amendment and Zoning Atlas Amendment for 20162 US 19
North; Owner: Asa J. & Katherine G. Lewis. (Z 96-07 & LUP 96-04)
RECOMMENDA TION/MOTION:
o Approve the Petition for Land Use Plan Amendment to Preservation and Zoning Atlas
Amendment to Preservation (P) for Section 18-29-16, Part of M&B 44-04 and Sever Park,
Part of Lot 3, and pass Ordinances NO. 6066-96 and 6067-96 on first reading.
IE and that the appropriate officials be authorized to execute same.
SUMMARY:
PROPOSED ZONING AND FUTURE LAND USE
PROPOSED ZONING DISTRICT Preservation (P)
PROPOSED FUTURE LAND USE Preservation
CLASSIFICATION
· This rezoning request is in compliance with the condition of approval (condition #15) on the
applicant's Certified Site Plan which requires them to rezone the remaining jurisdictional wetlands
and mitigation areas as "'Preservation" immediatelv following annexation of the site,
. The subject property is a vacant lot located approximately 300 feet west of US 19 North and
south of Druid Road. It Is a part of the existing Suncoast Inn at 20162 US 19 North, The
property was annexed into the City on December 7, 1995 following the final reading and
adoption of Ordinance No. 5929~95, Concurrent with the annexation, the City Commission also
approved a Transfer of Development Rights from Parcel 2 (Sec. 18~29, M&B 44/04) and Parcel 1
(Sever Park, part of Lot 3) to the "main" motel site (Sever Park, all of Lot 2). The western
Reviewed by:
Leg.'
Budgot
Purchulng
RI.k Mgmt.
IS
.ACM
N/A
NIA
NIA
NfA
N/A
fA
Originating Dopartment:
CENTRAL PERMITTING
-55
User Dopartment:
CQsts:
Totlll
Commission Action:
o Approved
o Approved wlCondftlonl
o Denied
o Continued to:
Current F1lolll Yeer
Dllte: 81151198
Peper: TAMPA TRIBUNE
FundIng Source:
o Caplt"
lmpro\/Imant:
o
Operating:
o Other.
Advert!.ed:
Other
SubmlttCKI by:
c,.f':r
o PrInted on recycled paper
o Not Required
AffoctCKI Partlel:
Appropriation Coda
Attachments:
ORDINANCES NO. 6086.96
&. 6067-98
LOCATION MAP
APPUCAT'ON
SITE PLAN
o None
o Notified
o Not Required
,_ ...c....
Z 96-07 & LUP 96-04
Page 2
portion of both parcels are wetlands while the east segments consist of upland with varying
elevations.
The property Is presently zoned Office General (OG) and Multiple-Family Residential "Eight" (RM.8)
and has a Countywide Land Use Plan Classification of Residential Urban. It is proposed to rezone
this property Preservation (P). The Countywide Future Land Use Plan Classification of
Residential/Office General and Residential Urban will be changed to Preservation. Environmentally
sensitive portions of the site and open space areas would be preserved through this rezoning and
land use plan amendment.
Pertinent information concerning the request is summarized In the tables below.
EXISTING ZONING AND FUTURE LAND USE OF APPLICANT'S AND SURROUNDING PROPERTIES
LOCATION IN CITY OR FUTURE LAND USE PLAN ZONING ACTUAL USE
COUNTY CATEGORY
Subject City Residential/Office General OG& Vacant
Prooertv & Residential Urban RM-8
North City Residential/Office General OG & Vacant and restaurant
& Commercial General CH
South City Residential Low Medium & RMH & Mobile Home Park & Motel
Commercial General CH
East City Commercial General CH Indoor retail
West County Residential/Office General C-2 Vacant
. The Planning and Zoning Board held a public hearing on this application on August 20, 1996 after which
they unanimously endorsed the proposed Land Use Plan Amendment to Preservation, and Zoning Atlas
Amendment to Preservation (P) to the City Commission.
OTHER REQUIRED REVIEWS
YES NO
AGENCY
Pinellas Plannlna Council/Countywide PlanninQ Authority X
Florida Department of Community Affairs X
. ABBREVIATIONS: C-2 = Commercial, General Retail & Limited Services District (County), OG = Office
General (City); RM-8 = Multiple-Family Residential NEight" (City), CH = Highway Commercial (City); RMH
== Mobile Home Park (City), u. p.a. = residential units par acre.
CC z9607
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.
CITY OF CLEARWATER ZONING ATlAS AMENDMENT APPUCATlON
Name of Property Ownerls):
Asa J. & Katherine G. Lewis
Address: P.O. Box 3, Suffield, Conn060i8 Phone: I
Representative lIf any): Donald O. McF'arland, Esq.
Phone: (I? ~ )
Legal Description of PropertY (Subject of Request):
gee Attached L~gal Description
G~I~~tl~: South Side Of ~ruid Road 300 +/- ft. east of U.s. 19
Acreage:
0.62 AC
Present Zoning DIstrict:
RM-8 & OG
Requested Zoning Oimcc
p
ctearwater Comprehensive Land Use Pra" Cbssification: _ RaG and RV to P
=-
Pinelfas County Comprehensive land Use Plan Classification:
Same
Reason for Request:
Required
~.; ~:: ,...
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p Is the requested Zoning District in confonnancc with the CJearwlltet Comprehensive Land Use Plan Classification '1
Yes X No
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NOTE: tfthe requested zone change Is not consistent with the CIty's Land Use PbIn.1he applicant wm be required
to file a corrosponding application to amend the Land Use Plan.
. Is the requested Zoning District in conformance with the Pinellas County Comprehensive Land Use Plan?
Yes X No
un any other pertinent information submitted: Disclosure of Interest Statement,
Leqal Discr.iption, Sketch of Survey, Property Deeds, ,Purchase
Aareement. and Letter of Authorlza~ion.
:,_~I1P(kllJp<<41~
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Reviewed by:
'AL
ON,
M MFR 8 TO RU,
OF DEVELOPMENT RIGHTS
; L.L.VI:..I"U
,
/ftJ /'( Cqc? Y.
EXIST ELEVAT Certified Ullrve Indcorrec:t copy. On Oelebner 12,
, 1m lhe Development R.e\1cw Comrnllt.ee approved
a sile plan for NauIa Swla::ut lIlJll'xpl~
PROPOSEO PA\
Wilnea 1'/1)' haDd ud the sui or the Developmenl
Code AdrnlniJl~l&.-jJ Ihe City of OUl'WIlcr,
PROPOSED CUF Plori !~1 If or Ma
PROPOSED PA\ I
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EXISTING TREE Ccrtl5c:atioG IUI~ to !he ~
ING NOTE:.
D SHRUBS SHALL BE FLORIDA
ETTER AT TIME OF PLANTING.
S- HIGH
tkfol'C IIIe art un IA~ buildlnl permllJ. the
aOl)/lcanl m~1 comolelc the foltowinllC'tloru::
~~~m~ j. '
1) Complcl.c lb, Dumpclcr R.equlremetl Fonn alld I
EXlSTlNG PALM rct\lnl II to lb' 01)' Solid Wille Ocp..nmcnt. I
2) 0btabI alId pnMde a I'lDd1M O:IuAty Mile
Hea1tb UlIll Pcmlit. lll~ ~",lQ.~ .
DRAINAGE FtOI .ic14 Vtilirr~' aver rM propored w:Uu IllIlDJ .
up to aod lIIdudlq: metcn, blekflow pmoeatloa . j
~ aod lI)o;lfUlL .:
EXISTING HEOQ 3) Submll a cgpJ ot 1M I~ SWPWMD It)dIor I
DEI' pmnIl aIId Mllud mitipdoa ~UI to
ElMrocmc'llal Mana,pmcJU. . .
4) 5lhcr ebta\ll. and fumlsb cvidena: of I wtWIcc .
PROPOSED Hlla\lCd under tilt provWoM of Sectloo "US of 1M
01)' of CettlWIIU Coc:k of Ordilllll~ 10 allow I (
COIl&tNC1ioa of lilt ~11ot w1thili W of 1M
}uriJdiaionaJ ftl\aDdI OR Ioesle tbe Jl!lr'dDllot so !
. thai such variaD(C II not needed. :' : .
PROPOSED TRE : l '. ,; ,
(SEE SHEET 2 ae.fOI'llIIle 01)' can Issue . Certificate of OcnpantY. ;
lbe a DPlianl m\llt coml>ktt tllc folloorinl fCtlOllI: . ,
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. .",':' '; 5) Brilll IU subllllldanl sidewalkI IIId ddcwllt ,
, .: : ,.' . "~ \~ nmpl .cJj~1 to Of . put or tM proi~ lip to-:
_ ," ~ .. _ stIIIdald. IndlldlnJ ADA. ., I
\ ~ ..".:.J 6) VIIlLIDr aaccll 1be dUlllpllCr aDd provide pIca ~
, \, ,J ~ 1":\ wllb IlIlinllll\llll tWoot ~openinllo'lhe ~l for t
\ .~- ~~~ ~'=l~:=b~ pn:ve~lioc; dcvica !
..... ' ~_': with the OW'I\etlappliQnl plyInl all .ppUcablc fe~
C";,,,', I ~. ~ (").. I) Pumlsll..~uUlI.1Id III eopncer's eertlfibltioClto
"'\'\-{ '." Enp_rin& SeMea&. : ! .
C 9) EldIu rcJocalllbc uDderdraID LA Ihe vlcWly Qt the
c:n:ck OR plO't'idc a dtIIeap CUl:mclIt tNv 1M
=lin& acct. I ,.
10) Pay lilt PiAeUu County TnAspoI1l~ Impaa
Pee due with ~ u llCCded LA dclctmlnlnllhe
amounl r;J{ Iblt fc:c fl'Olll the Cc.a....t.ci Tratrk
RE-CERTIFlCATION OF MAJOR MOD] EbpnccriDIOmcc. '
OF' EXISTING SITE PLAN DATED AU( U)Ra:oldtMrclalcdflnl1p111'Nllh1Il:onc(t))Ut
. rl1lm tbc eertlflCatioCl date ol the final ptdimlnuy
pial Of prior to Lscuocc 01. ccnllicale or oCcuplllC)'
for "tile sile. IIt1kIICWf com~ nrsc Co' prevcnr
Clpiiatlon of tha die pUn eertlflQlion. . ;
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I. NOTE: COPIES OF THIS PLAN
. ARE NOT VAUD UNLESS
I' EMBOSSED WITH SIGNING
ENGINEERS SEAL
SITE PLAN
ROOM THIRD
FOR
FLOOR
26
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APIllanl must cnmplcle lllc rolJot;intr .aionl as
InIl lcaled: , :.
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rl> Ob~\ll. 1M RIlYIslt.e buIldinl pa~~ 'll'ithlll
oM(l) )Ul'11OIll lbe site plan eettlrlCllion dale to
p~l apIntJoa oflbc she plIlI ccnllkatioo. .
U) Obtllo lhe requisite eenUicalc(,) of OCCIIpIIIC)'
ailhlll rhru (3))'Un oI.sle pan n:nirlQllob "'1. 10
prcwnl upInlioa of the slUl pbll eenllkat~
14) Obtain t;Y/cw oland pemlt1 for slpu .nd rcnca
IfAIKEH & ASSOCIA,~~:n:::J~:;~:~::I::
CONSU~TING CML ENG mlllptlon areas a.I I'tuel\lallon .Immediatel)'
rollowinl . nncxallon of the slle,
engineering planning lane "
1585 Mein Street Dunedin Florida 3., . _ _.._
SUNCOAST INN ADDITI<
20162 U.S, HIGHWAY 19
CLEARWATER, FLORIC
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NOTE:
THIS IS NOT A SURVEY
PRESERVATION AREA
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10WNSHIP 29 SOUTH.. RANGE 16 EAST
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CONSULTING CIYlL ENG ~
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ORDINANCE NO. 6066.96
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE LAND
, USE DESIGNATION FOR CERTAIN REAL PROPERTY LOCATED
ON THE SOUTH SIDE OF DRUID ROAD, WEST OF U,S, 19
NORTH, CONSISTING OF PART OF M&B 44.04, IN SECTION 18,
TOWNSHIP 298, RANGE 16E, AND PART OF LOT 3, SEVER
PARK SUBDIVISION FROM RESIOENTIAUOFFICE GENERAL
AND RESIDENTIAL URBAN TO PRESERVATION; PROVIDING
AN EFFECTIVE DATE,
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1, The Mure land use plan element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property as follows:
: .
I
Property
See Exhibit A attached, (lUP98-04)
Land Use Category
From: Residential/Office General and
Residential Urban
To: Preservation
Se.ctlon 2. This ordinance shalf take effect immediately upon adoption, subject to the
approval of the land use designation by the Pinellas County Board of County Commissioners and
subject to a determination by the state rand planning agency or the Administrative Commission of
the State of Florida, as appropriate, of compliance with the applicable requirements of the Local
Government Comprehensive Planning and Land Development Regulation Act, pursuant to ~
163,3189, Florida Statutes. The Director of Central Permitting is authorized to transmit to the
Pine lias County Planning Council an application to amend the Countywide Plan In order to
achieve consistency with the Future Land Use Plan Element of the City's Comprehensive Plan as
amended by this ordinance,
I
I'
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Rita Garvey, Mayor-Commissioner
Attest:
Cynthia E. Goudeau, City Clerk
Ordln.nee No. 60811.91
_...1 "~'..,,..~'~"~_.
ORDINANCE NO. 6067-96
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA.
AMENDING THE ZONING ATLAS OF THE CITY BY REZONING
CERTAIN PROPERTY LOCATED ON THE SOUTH SIDE OF
DRUID ROAD. WEST OF U.S. 19 NORTH, CONSISTING OF
PART OF M&8 4+04. IN SECTION 18. TOWNSHIP 29S, RANGE
16E, AND PART OF LOT 3, SEVER PARK SUBDIVISION.
WHOSE POST OFFICE ADDRESS IS 20162 U.S. 19 NORTH,
FROM OFFICE GENERAL (OG) AND MULTIPLE FAMILY
RESIDENTIAL -EIGHT" (RM-8) TO PRESERVATION (P);
PROVIDING AN EFFECTIVE DATE,
WHEREAS, the amendment to the zoning atlas of the City as set forth In this ordinance Is
found to be reasonable, proper and appropriate, and Is consistent with the City's Comprehensive
Plan; now, therefore.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
. CLEARWATER. FLORIDA:
Section 1. The following described property In Clearwater, Florida, is hereby rezoned, and
the zoning atlas of the City Is amended as follows:
Property
See Exhibit A attached. (Z96-o7)
Zoning District
From: Office General- (OG) and
Multiple Family Resldential-Eighr - (RM~)
To: Preservation - (P)
. Secthm 2, The Central Permitting Director Is directed to revise the zoning atlas of the City
in accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, subject to the
approval of the land use designation by the Pinellas County Board of County Commissioners and
subject to a detennination by the state land planning agency or the Administrative Commission of
the State of Florida. as appropriate, of compliance with the applicable requirements of the Local
Government Comprehensive Planning and land Development Regulation Act, pursuant to
~163,31891 Florida Statutes. The Director of Central Pennitting is authorized to transmit to the
Plnellas County Planning Council an application to amend the Countywide Plan in order to
achieve consistency with the Future Land Use Plan Element of the City's Comprehensive Plan as
amended by this ordinance.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Rita Garvey. Mayor-Commissioner
Attest:
Cynthia E, Goudeau. City Clerk
Ordinance No. 6067.96
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LEGAL DESCRIPTION
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From the' SE comer of Section 18, Township 29 South, Range 16
- East, go N 01003'04- E 1093,27 feet, thence N 89019'03- W,
115.30 feet to the Northeast comer of Lot 2, Sever Park as
. recorded. in prat Book 90. Page 59, of the public records of
Plnellas County, thence go N 89019'03- W 184,71 feet, thence N
01003'04" . E 200.01 feet to the Southern. rlght-of~way of Druid
Road, thence along said right-of..way N. 89019'03" W 115,23 feet
to THE POINT OF BEGINNING, thence continue N89019'03- W
84.21 feet, thence S 011122'22" W 250.02 feetl thence S 89019'03"
. E 1 OB,79 feet, thence N 01003'04- E, 225.4B feet; thence N
. 85016'38" W 15,87 feet; thence N 16023128" W 24.49 feet to THE
. POINT OF BEGINNING.
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PROPOSED REZONING
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AND LAND USE PLAN AMENDMENT
OWNER: lawJ" A J It KS z: 96-07 and l.U.P.98-04
ADDRESS: 20162 US 19. .
PROP~RTY DESCRIPTION:
Sec 18 29 16, part M&B 44-04
.~ 'SeVer Park, part lot 3
lAND USE PLAN 20NINQ
FROM: Ros/Off Gen & RU OG &. RM 8 -
TO: Preservation P -
ACRES: 0.62
RrGHT~f-WAV: ACRES:
ATLAS PAGE: 299 A SEe: 18 lWP: 29 S RGE: 16E
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Ordinance 6067..96
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ORDINANCE NO. 6062N96
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RElATING TO THE LAND DEVFLOPMENT
CODE; AMENDING SECfIONS 4O.36S, 40.384,41.053, CODE
OF ORDINANCES, TO AllOW CAR RENTAL USES AS A
CONDmONAL USE IN THE BEACH COMMERCIAL
DISTRJCf AND RESORT COMMERCIAL 28 DISTRICf,
IDENTIFYING STANDARDS FOR APPROVAL OF A
CONDmONAL USE APPliCATION FOR CAR RENTAL
USES, SPECIFYING THAT CONDmONAL USE APPROVAL
OF OUTDOOR DISPLAYS REQUIRES COMPATIBlllTY IN
SCALE AND APPEARANCE WITH SURROUNDING USES
WITHOUT CAUSING AN UNDESIRABLE CONCENTRATION
OF SUCH USES, DELETING A PROlDBmON OF
TEMPORARY BUILDINGS, PORTABLE BUILDINGS, TENTS,
STANDS, TRAILERS AND VENDING CARTS IN
CONJUNcnON WITH OUTDOOR SALES, DISPLAYS, OR
STORAGE USES, DELETING A RESTRICI10N IN THE
DOWNTOWNIMIXED USE DISTRICf THAT OUTDOOR
SALES BE LIMITED TO VEGETABLE AND FRUIT STANDS,
DELETING TIm REQUIREMENT FOR A MINIMUM LOT
SIZE OF 30,000 SQUARE FEET FOR OUTDOOR STORAGE IN
THE DOWNrOWNIMIXED USE DISTRIcr, DELETING
LANGUAGE PROHIBITING OUTDOOR SALES AND
DISPLAYS OF BOATS AND VEHICLES IN TIlE INFILL
COMMERCIAL DISTRIcr, AND DELETING TIlE
REQUIREMENT FOR A MINIMUM LOT SIZE OF 30,000
SQUARE FEET FOR OUTDOOR REtAIL SALES, DISPLAYS
AND/OR STORAGE IN THE INFll..L COMMERCIAL
DISTRIcr; PROVIDING AN EFFECTIVE DATE,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. Sections 40.365,40.384 and 41.053, Code of Ordinances, are amended to read:
Sec. 40.365. Conditional uses.
Within beach commercial districts, the fOllowing uses may be allowed as conditional uses:
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!l.U Outdoor retail sales. di~lays and/or stora&e (car rental only1
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Sec. 40.384. Conditional 'USeS.
Within resort commercial 28 districts, the following uses may be allowed as conditional
uses:
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Ordinance 6062-96
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.au Outdoor retail sales. displays and/or storaie (piT rental onty}._
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~. 41.0!3. Supplementary standards by category or use.
The standards in this section which apply to the identified category of use shall supplement
the genera) standards of use identified in section 41.052. No conditional use shall be authorized
unless determined to meet all of the standards applicable thereto.
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(22) Outdoor retail sales, displays and/or storage may be allowed within the urban center
(core), urban center (eastern corridor), general commercial, highway commercial,
inOO commercial, commercial center, downtown/mixed use, beach commercial,
resort commercial 28. and limited industrial districts subject to all of the following:
(a)
The. outdoor use shall not adversely affect the community appearance
objectives of the city. In particular. all items dis.pl'\}'ed shall be compatible
with the surroundin2 land uses in ~e and awearance. without causin~ an
undesirable concentration of such uses within the vicinity or alone a
roadway corridor. 1ft parfteular, 80 tefftPOl'fti'y bttHding3, portftble Buildings,
teIll:i, stands, lfailers, veodiftg eart3 ar like B\lHding3 er strueh:treS shall be
tiMed. . . .h L
U HI OOftjunelleft "NtH the use.
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00 In beach commercial and resort commercial 28 districts. only car rental
o,perations shall be allowed under this cateiory of conditional u~.
00 1ft 66Wfttownlfllixetl !tOO dislriet3, eultJoor JldaH seJcs"Bftd displa~ shall be
limited Ie ".qekthk and ffuit sttmds and similar \:l5eS. Far euttioor stemge
tt'JeS in dewfttewn/mixed use ttitricb, a minimum let size of 30,0Q() 3t}WlI'e
feet shall be ppo'ooed.
(e) 1ft mOO oollllflel'cial distriets, outdoor !etftil sales MO displays of boob and
vdticles shaH he pmhibited, exeept fur vehicle soles appro"1ed BY the
plar.:1iflg 8Rd PJdftiflg heard ~ a eenoitioA&l use,
(0) In iHftll oommereiW districts, a minimum let .me of 30,000 sqtI8fe feet shaH
be pfO'lidcd for this use,
(ke) The use shall comply with all of the general standards contained in section
41.052.
Section 2, The provisions of this ordinance are found and determined to be consistent with
ORDINANCE NO. 6062.96
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'the City of Clearwater Comprehensive Plan.
Section ~. This ordinance shall take effect iml'l'lMjately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND
FINAL READING AND ADOPrED
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Approved as to fonn and' .
Iegal siifficiency:
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August 1St 1996
Rita Garvey, Mayor-COmmissioner
Attest:
Cynthia B. Goudeau, City Clerk
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ORDINANCe NO. ~2.9IS
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ORDINANCE NO. 6063-96
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO THE LAND DEVELOPMENT
CODE; AMENDING SECTION 40,007, CODE OF
ORDINANCES, TO AMEND AND REVISE THE
INTERPRETATION OF AND VARIANCE FROM CHAPTER
SECTION BY DELETING THE REFERENCE TO NET
DENSITY, BY DELETING THE OLD AND ADDING NEW
REQUIREMENTS FOR CALCULATIONS RESULTING IN A
FRACTION; PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Sectiop.l. Section 40.007, Code of Ordinances, is amended to read:
Sec. 40.007. Interpretation of and variance from chapter.
(1) The administration, interpretation and application of the provisions of this chapter not
otherwise specifically set out in this chapter shall be as set forth in chapter 35, which contains
the Preamble, and chapter 36, pertaining to administration and enforcement, of this development
code.
(2) Any discrepancy between the minimum required lot size for a particular category of
use and the ~um pennitted Bet density for a given zoning district that would result from
applying the minimum required lot size times the potential number of lots in a given district shall
be resolved by applying the minimum required lot size for the individual category of use,
(3) Any mixed use development which includes a density-regulated use and a non-
density-regulated use shall have the pennitted unit count determined by the following formula:
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For the purpose of determining the aotual n1:HBber af re&idential dwelling units or
hotel/motel units whieh may be pennitred OD a gb'eB pareel of Jand, fraetioBS of units wmeh
result from mathematically computing sueh unit count shall not be deemed to equal a unit.
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(5) When any requirement of this chapter results in a fraction of a unit. a fraction of one.
half or more shall be considered a whole and a fraction of less that) one-half shall be disre~arded.
Roundini of numbers shall be done after COtll,Putations are made.
Section 2, The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan,
Ordinance 6063-96
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Section 3, This or~inance shall take effect immediately upon adoption,
PASSED .ON FIRST READING
August 15. 1996
PASSED ON SECOND AND FINAL
READING ANn ADOPI'ED
. Approved as to form and
. legal sufficiency:
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Rita Garvey
Mayor~Commissioner
Attest:
Cynthia E. Goudeau
City. Clerk
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Ordinance No. 6063-96
ORDINANCE NO. 8068.96
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AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RElJ\TING TO THE LAND DEVELOPMENT CODE; AMENDING
SECTIONS 35.11 AND 42.34, CODe OF ORDINANces, TO
SPECIFY THAT DENSITY CALCUlJ\T10NS FOR NURSING
HOMES SHALL BE COMPUTED ON THE BASIS OF THREE
RESIDENTS EQUALS ONE UNIT, AND PARKING FOR NURSING
HOMES SHALL BE REQUIRED ON THE BASIS OF ONE SPACE
PER THREE PERSONS RESIDING IN THE FACILITY;
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CllY OF
CLEARWATER, FLORIDA:
~ectlon 1. Section 35.11, Code of Ordinances, Is amended to read:
Sec. 35.11. Definitions.
'.
The following words, tenns and phrases, when used in this development code, shall have
the meanings ascribed to them In this section, except where the context clearly Indicates a
different meaning:
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Nursing home means a health facility where persons are housed and fumlshed with meals
and continuing nursing care for compensation, For the purpose of computing density of a nursing
home, every three persons residing beds within the facility at maximum capa~ shall be
GeRSigered equal to, one dwelling unit.
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Sec.42.34. Parking.
(6) Offstreet parking spaces.
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(d) Schedule, The farrowing shall be the minimum number of offstreet parking spaces
required for each land use, activity, building or structure permitted by this
development code, When the determination of the number of required offstreet
parldng spaces results In a requirement of a fractional space. any fraction less than
omrhalf space shall be rounded down to the nearest whole number and any
fraction of one-half space or more shall be rounded up. Parking spaces required
on the basis of buildIng floor area shall apply to gross floor area unless otherwise
specified. Parking spaces required for employees shall be based on the maximum
number of employees on duty or residing. or both, on the premises at anyone
time, which would include any overlap of employees at a change of shift,
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Ordinance 6068-96
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Nursing homes: One parking space per three persons residing
within the facility beGs occupied at maximum ~paclty,
Seetlon 2, The provisions of this ordinance are found and detennlned to be consistent
With the City of Clearwater Comprehensive Plan,
Section 3. This ordinance shall take effect immediately upon adoption,
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PASSED ON FIRST READING
, PASSED ON SECOND AND
FINAL READING AND ADOPTED
August 15, 1996
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Rita Garvey, Mayor-Commissfoner
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., Approved as to fonn and .
. legal sufficlency:
Attest: .
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Cynthia e, Goudeau, City Clerk
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ORDINANCE NO eooa.;e
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MOTION TO AMEND ORDINANCE 6074-96
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Amend Subsection (2)(a) as follows:
(2) It is unlawful for any person to operate or ride roller skates. in-line skates,
coasters, or other similar devices in or upon any of the following locations:
(a) hi any p'ublic parking Jot or pUblic parking garage. including the
access/egress ramp, exCept that persons who park in public parking lots shall be
permitted to skate or coast between their parked vehicles and the sidewalk;
. .
. Pamela K. Akin
City Attorney.
8-19-96 .
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Ordinance No. 6074-96
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AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO SKATEBOARDS,
ROLLER SKATES, IN-LINE SKATES, COASTERS,
OR OTHER SIMILAR DEVICES; AMENDING
ARTICLE I OF CHAPTER 28, CODE OF
ORDINANCES, TO CREATE SECTION 28.11 TO
PROHIBIT A PERSON FROM USING
SKATEBOARDS, ROLLER SKATES, IN-LINE
SKATES, COASTERS, AND OTHER SIMILAR
DEVICES IN SPECIFIED LOCATIONS; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, numerous complaints have been received, particularly from
downtown area businesses, about juveniles using their skateboards, roUer
skates, and in-line skates on the sidewalks and not yielding the right of way to
pedestrians;
WHEREAS, juveniles are skateboarding in Station Square Park in
downtown Clearwater and are using many benches and curbs as obstacles to
jump off of or over, having little or no regard for the pedestrians inside the park;
and
WHEREAS, the skateboarders are causing significant damage to the
downtown area because the skateboards scratch and cause other forms of
damage to the benches, sidewalks, tiles, and curbs; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
.'
Section 1, Section 28,11, Code of Ordinances, is created to read as
follows:
Sec. 28.11. Use of Skateboards, RoUer Skates, In-line Skates,
Coasters, or Other Similar De~ice8 on Public or Private Property.
(1) It is unlawful for any person to operate or ride a skateboard ;n or
upon any of the following locations:
Ordinance No. 6074-96
(a) On any sidewalk or street within the following area: that area,
except for the Plnellas County Trail, bounded on the west by the waters of
Clearwater Bay, on the east by the eastern sidewalk of Missouri Avenue, on the
north by the northern sidewalk of Drew Street. and on the south by the southern
sidewalk of Court Street and Chestnut Street;
(b) In any public parking lot or public parking garage. including the
access/egress ramp;
(c) In any public access ramps or access ramps for handicapped
persons providing pedestrian access to a buHding; and
(d) On any public or private property where prohibited by
conspicuously located signs having lettering at least two inches high, and
containing as a minimum the words "No Skateboarding,"
(2) It is unlawful for any person to operate or ride roller skates, in-line
skates, coasters. or other similar devices in or upon any of the following
locations:
(a) In any public parking lot or public parking garage, including the
. access/egress ramp;
(b) In any public access ramps or access ramps for handicapped
persons providing pedestrian access to a building; and
(c) On any public or private property where prohibited by
conspicuously located signs having lettering at least two inches high, and
containing as a minimum the words IINo Skating or Coasting."
(3) It is unlawful for the parent, legal guardian or custodian of a minor
child to permit the child to violate the provisions of subsections (1) and (2).
(4) . It is unlawful for operators or riders of skateboards, roller skates, in-
line skates, coasters, or other similar devices to fail to yield the right-of-way to
any other pedestrians or to otherwise endanger or interfere with pedestrian traffic
on any street or sidewalk within the City.
Ordinance No. 6074-96
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Section 2, This ordinance shall take effect Immediately upon adoption.
PASSED ON FIRST READING AS AMENDED Augus t 15. 1996
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PASSED ON SECOND AND FINAL
READING AND ADOPTED AS AMENDED
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Rita Garvey
Mayor-Commissioner
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Approved as to form and
> legal sufficiency:
Attest:
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ity Attom.ey .
Cynthia E, Goudeau
City Clerk
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Ordinance No. 6074-96
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Clearwater City Commission
Agenda Cover Memorandum
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Ml!ellng Dale: ::~.E1s5~;;..:, .;
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SUBJECT: Declaration of Surplus Personal Property and Disposal Authorization
RECOMMENDATION/MOTION: Declare as surplus to the needs of the City of Clearwater and
authorize disposal through Tampa Machinery Auction, Tampa, Florida, in accordance with Sec.2.622,
or through Tampa Machinery Surplus Sales over $5tOOO,OOt Code of Ordinances,
I&I and lhallhe appropriate officials be authorized to execute same.
BACKGROUND:
. .. General Services/Fleet Administration and the Fire Department have removed the attached listed items from service
and recommended declaration as surplus and disposal.
· Each item with the exception of the Pitman's Snorkel Fire Truck has been inspected by the Acting Director of General
Services and the Fleet Administrator who have both certified that each item is surplus to the needs of the City and
have recommended disposal,
· The Fire Truck has been inspected by the Fire Chief who has certified the unit surplus to the needs of the City and
recommends disposal.
· All items will be sold to the highest bidder at the Tampa Machinery Auction, Tampa, Florida J the Pinellas County
Cooperative auctioneer of record, Proceeds will be returned to the department that originally owned the property.
Reviewed by: .. 't:'1r~{'-NJ."- '~r.~/.~':," ~~!!.s.!~~!!;l,~.p.~l?.a~~.!l~':17"""':
legal f.il;.~ ujJ~:' ~ ~t:n~;;~, {t:~l,~'~i~V~~~/.l:.~,~~ifl~~~.';\~;...:~~!~(' ,,'~.:j1:..
Budget l'):<t.."t;,,,,. . . "Ir,.:,>! ~J
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putchatlng (.-iU;- . <i!:J:>!:-.p;~',~ User Department:
k },'.'t )~.'tl</~. t;/f~t'~:~"i;r:..,r/~:L'~?~I!.~ il. \~r..tr'~:~;~: ~~. .:;',
Rls Mgmt. ~~~(~lt:1,l, "" ....; ~ ''-c~> ~'/, .d.!.:'i1~ ~." ~~1.:~:';,'."!~j,~i..=~}. .'+;~/" _.: ::.'liJ.,~:..:.....~ ::L.:~:'::~1I.ol
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Total
Commission Action:
CJ Approved
CJ Approved w/CondiLlons
CJ Denied
CJ Continued to:
Costs:
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Current Fiscal Year
Submitted by:
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AdvertlJrd:
Funding Source:
o ~lI",llmprovl!menl;
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o Olhen ~~i::~'~7.~~~:.~1.~-;~:~. '::,~.:;';::.;: .;.~~:;
Attachments:
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(8) Not Required
Affected ParUes:
o NotUied
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Appropriation Code
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ARTICLES TO BE SENT TO AUCTION
QTY. DESCRlPTION
2 Southern VP Light Bars
1 Impulse 200 Light Bar
1 Area Dynie Light Bar
1 Xerox Copy Machine City Control # 11566
1 Rolling Cabinet for Copy Machine KIP USA Inc.
1 Midland Air Filter Purge Unit
5 Boxes Flare Kits
S Ind. Flare Stands
3 Incomplete 1st Aid Boxes
1 12 Volt Winch Assembly Model 1102
3 Steel Tubes - Leach topdoor Conv.
3 Rear Door Seals - Leach .
2 Hyd. Pump Coupler System - old IFL Style
1 P\S Pulley Bracket Mack
1 P\S Pulley Assembly -2 3/4" Browning Bushing
2 Bushings, Washers & Mounts - DT466 Engine
2 Alt. Shields - Old IFL Style
1 Cab to Air Filter Housing Seal-International
4 Boxes Fuller Trans. Brgs, & Small Parts
1 Box Mack Shift Linkage - Cab over 10 speed
1 International Fuel Tank Sender
1 Defroster Tube - International Cab
8 Rand Grip Pads
1 International P\S Pulley
.1 International Steering Column Boot
6 Front Bumper Tow Pin Assemblys
2 Sight Glass & Rubber Gaskets Leach Hydr. Tank
2 Plastic Bushings & 1 Plate for Leach Control Valves
QTY. DESCRIPTION
2 Control Levers & 1 Threaded rod for Leach Control Lever
6 Control Lever Spacers & 2 Different Springs for Control
Levers
4 PTO Air Control Valves - Leach
1 . Latch Weld mount #38072 Leach
1 Cab Door Seal Mack 160S28P2
3 Door Straps - Kenworth
12 Various Blade Shoes for Leach Front Loaders & 8 Blade Shoe
weldments
2 Plastic Spacers & 1 Rubber Cushion - Leach Fork Arm Rest
1 Clamp Assembly & 1 Roller Assembly for Leach Auto Top Door
1 Fork Ann Pin Busing 18887 Leach
2 Leach Quick Drip Valves
10 Leach Pins (4)* 18789. (4) 18739. (1) PO-420, (1) 37313
4 Lift Ann Weldments - Leach Front Loader .
6 'Leach Bushings (4) S-50348. (2) 15120 Front Loaders .
4 Leach Cyl. Clamping Weldments 35737 Front Loader
6 Leach Pivot Pin Clamps 31400 Front Loader
-2-
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1=t.G-30-199G 15133 FR01 ~1ER FIRE tEPT,
eo,\s\Q0
TO
FROM I
COPIES
SUBJECE :
DATE
TO
672e P.01
({e = '0
CITY OF CLEARWATER
INTEROFFICE CORRESPONDENCE SHEET
FIRE DEPAR11IENT
:
Kathy Rice, Deputy City Manqer
Dave Kinley, Deputy Fire ChIef ~
Robert L Davidson, rife Chief
Vehicle Donadon to Fire Explorer Post
Aupst 30, 1996
II
COPIES TO'
COMMISSION
AUG 8 0 1996
PRESS
CLERK I ATTORNEY
Vehicle #0-261, a Chevy W~on, was to be donated to the Fire Explorer Post. Fleet
Maintenance has called and adVised that they have a better vehicle for use by our Explorers,
a 1984 Van, #0-205. . .
. .
The D~ent respectfully requests you hold both vehicles from the ~lus list unb1 we
have time to examirie them botD, a1o~ with their maintenance reoords, In order that we
. may decide which vehicle will best suit the needs of the Post.
'lbfs action is being requested at the 6Uiicstlon of Fleet Maintenance personneL 1bank
you.
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Clearwater City Commission
Agenda Cover Memorandum
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Meeting Date: ~~l
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SUBJECT:
Request For Authority To Pay Elmer Richa, Claimant, Workers' Compensation Benefits In The Amount Of
$1 15,000.
RECOMMENDA liON/MOTION:
Approve payment of $115,000 for wage loss benefits, Or.eluding principal, penalties and interest )from
July 14, 1989 through September 5, 1996.
1m and that the appropriate officials be authorized to execute same,
BACKGROUND:
. Claimant, a former City firefighter, sustained a work-related back injury on September 27, 1983, which
ultimately resulted in the Claimant receiving a work-related disability pension.
It Prior to the decision of the Florida Supreme Court in Barragan v. City of Miami. 545 So. 2d 252 (1989), the
City of Clearwater did not pay both workers' compensation and pension benefits because the City relied
on old Section 2.410 of the Clearwater City Code, Section 2.410 of the Clearwater City Code provided as
follows: I1Except where an employee is receiving medical payments, no employee shall receive any
pension provided under this division while such employee is receiving benefits from the workers'
compensation act".
Q The decision in Barragan has caused the City to change its position in regard to these claims. The
Barrae:an case holds that an employer may not offset workers' compensation payments against an
employee's pension benefits except to the extent that the total of the two exceeds the employee's average
monthly wage. Thereafter, in the later case of City of Miami v, Burnett, 596 So, 2d 478 (1992), the District
Court of Appeal (First District of Florida) held that the Barragan case is retroactive to cases as far back as
July 1, 1973.
. Prior to the Barragan case, the City's third party administrators would stop paying workers' compensation
benefits as soon as notice was received from the City that a City employee retired on a job-connected
disability pension,
$115,000
Total
$115,000
Current Fiscal Year
Commission Action:
o Approved
o Approved w/Conditions
o Denied
o Continued to:
Reviewed by:
lepl
Budget
Purchasing
Risk Mgmt,
IS
ACM
Other
Originating Department:
FINANCE J RISK MANACEMENT
vm1
User Department:
Costs:
Submitted by:
all~
Advertised:
Date:
Paper:
fi?,l Not Required
Affected Parties:
o Notified
m Not Required
Funding Source:
o ~lullmpro\'t~nIJ
o Operallnll
o Olliffl OF
Attachments:
~
AppropriaUon Code
59~700~54S80~519~OO
o None
o Printed on recycled paper
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· Presently, as new claims are being asserted for past due benefits, these claims are being reviewed in light
of the Barragan and Burnett decisions and other applicable court decisions. Where appropriate, both
workers' compensation benefits and pension benefits are now being paid to former City employees who
have previously retired on job-connected disabilities,
· A review of Mr. Ri"cha's workers' compensation claim fi Ie, which was taken in-house by the City from the
City's prior claims seJVicing agent in April 1996, revealed that Claimant had not been paid wage loss
benefits subsequent to the Barragan decision. .
" · Risk Management Staff has calculated the correct sum due the Claimant for back workers' compensation
benefits, penalties and interest as the sum of $115,000, The Risk Management Staff and the City's Claims
Committee recommend that these benefits be paid at this time.
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u Clearwater City Commission
Agenda Cover Memorandum
Item #:
16
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Meeting Dale:
SUBJECT: ENVIRONMENTAL CONSULTANTS & TECHNOLOGY CHANGE ORDER
RECOMMENDATION/MOTION: Amend the existing contract with the environmental consulting firm of
Environmental Consulting and Technology, Inc., of Tampa, Florida, to increase the contract by
$50,309,94 for a new total of $172,644.44,
1!1 and tnat the appropriate officials be authorized to execute same.
SUMMARY:
· The original contract was approved by the City Commission on April 21, 1994, authorizing
Environmental Consulting and Technology, Inc., (ECl) of Tampa, Florida, consulting expenditures of
up to $122,334,50 for environmental assessment of the Manufactured Gas Plant (MGP) site located at
400. North Myrtle Avenue,
· This contract included completing the necessary tasks to develop and implement the Contamination
Assessment Plan (CAP) for the MGP site,
· The CAP was approved by the Florida Department of Environmental Protection (FDEP) agency on
June 25, 1996.
· The FDEP has broadened the scope of the project since the discovery of two (2) underground fuel
tanks and discovery that the City operated an incinerator on the MGP site,
· The broadening of the scope has resulted in significantly increasing the contamination assessment
work and costs necessary to meet FDE? requirements, FOE? increased the number of monitoring
wells to be installed and has required more trenching activities on the MGP site,
· ECT prepared a cost estimate to implement all the remaining work now required by FDEP at an
estimated amount of $73,010. ECT has spent $99,634.44 of the $122,334.50 authorized on the
original contract, therefore, the net increase in cost is estimated at $50,309.94. Mr. William Pence
from the legal firm of Akerman, Senterfitt and Eidson, P.A., is our Environmental Attorney and serves
as the City's Project Consultant. One of Mr. Pence's duties is keeping environmental costs as low as
possible on the project. City staff thought the cost estimate was too high; therefore staff directed Mr,
Reviewed by:
Legal
Budgel
PurchasIng
Risk Mgml.
IS
ACM
EngineerIng
Cents:
User Department:
Esllmated
S 50,309.94
Tolill
$ 20,000
Current fbcal Year
Commission Action:
o Approved
o Approved with Conditions
o Denied
o Conlfnued to:
Estlmaled
Advtrtlsed:
Date:
Fundlns Source:
o Cilpllallmprovemenl:
o Operallng:
[B]
Olher:
Attachment5:
Submitted by:
C1~i:.~
o P.lnted on recycled paper
Paper:
!XI Not Required
Affected Parties
Appropriation Code
315-96358-530300-
532-000
ECT change order N 1
Mr. Pence's Change Order
Leiter
o Notified
o Not Required
o None
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Pence to negotiate further to attempt'to secure a lower cost estimate for this c~ange order. The
. original estimate was $81,770, Mr. Pence's recommendation letter is attached, which saved the City
$8,760, thereby lowering this bid to $73,010.
. . .
.'.' . The funds for these increased fees for professional services are available in:.the Environmental Gas
Project Code 315~96358 and will be recovered from gas customers under the Gas System's new
Environmental Imposition Adju'stment clause. The available balance as of August 8, 1996 is
$70,609.59.
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CITY OF CLEARWATER, FLORIDA
d/b/a CLEARWATER GAS SYSTEM
and
ENVIRONMENTAL CONSULTING & TECHNOLOGY, INC.
CHANGE ORDER NO. 1
DATE: August 8, 1996
CLIENT: CITY OF CLEARWATER, FLORIDA
d/b/a CLEARWATER GAS SYSTEM
400 North Myrtle A venue
Clearwater, Florida 34615
PROJECT: Fonner Clearwater Manufactured Gas Plant Site
, The following changes are hereby made to the Professional Services Agreement between
the CITY OF CLEARWATER, FLORIDA. d/b/a CLEARWATER GAS SYSTEM ("CGSII) and
'ENVIRONMENTAL CONSULTING & TECHNOLOGY, INC, (UConsultant"), dated as of
April 22, 1994 Ctth~ ttAgreementU):
1, Article I - Term of Agreement is hereby amended to extend the
term of the Agreement for a period of one year from the date of
. this Change Order, Personnel rates set forth in this Change Order
shall remain in effect throughout the extended term of this
Agreennent. '
2;
Article II - Scope of Work C'Workll) is hereby amended to provide
for the implementation of all work described in the Contamination
Assessment Plan, CleaIWater Manufactured Gas Plant Site, dated
November 1995. prepared by Consultant. as amended by that
certain letter dated May 3, 1996. from Consultant to Mary
Yeargan, Florida Department of Environmental Protection
("FDEpU), The Work further includes the incorporation of
FDEP's comments as set forth in that certain letter dated June 25,
1996, from Richard D, Garrity, Ph,D., to Tom Miller which
referenced the May 3, 1996. Response to FDEP Comments,
Former Clearwater Manufactured Gas Plant, aGe Case No. 93~
0230. PineUas County - Waste Cleanup.
3. Article III ~ Compensation is hereby amended to provide that the
maximum costs for fees and reiinbursable expenses for the services
(wlp,clearwaterlchange order 1
" .
~
descrjbed in paragraph 2 above shan not exceed the sum of.
Seventy-Three Thousand Ten and 00/100 Dollars ($73,010.00).
A summary of the maximum costs for the work described in
paragraph 2 above is set forth in that certain letter dated July 30,
1996, from Charles D. Hendry, Ph,D., to William L. Pence, a
copy of which is attached hereto as Exhibit A. As of the date of
this Change Order, the total crist for ECT's fees and reimbursable
expenses for work perfonned under the Agreement prior to the
execution of this Change Order is $99.634.44. The total cost for
all . Work authorized to be perfonned under the Agreement,
including the additional work described in this Change Order, shall
not exceed the sum of One Hundred Seventy-Two Thousand Six
Hundred Forty-Four and 44/100 Dollars ($172,644.44), Thus, the
total amount of the cost overrun for the work authorized by this
Change Order is Fifty Thousand Three Hundred Nine and 94/100
Dollars ($50,309.94), In no event shall such maximum costs be
exceeded without authorization from CGS by written approval
of the appropriate Change Order. Any fees or reimbursable
expenses Consultant incurs in excess of said maximum costs
and without written approval of the appropriate Change Order
by eGS shall be entirely at Consultant's obligation and expense
and CGS shall not be liable for same.
4, Article V - Time for Completion is hereby amended to provide
that the Work described in paragraph 2 above shall be initiated
within two (2) weeks from the date of this Change Order.
Consultant's draft Contamination Assessment Report shall be
delivered to the persons identified in Article IV no later than
twelve (12) weeks from the date of this Change Order, which in
any event shall be no later than October 31. 1996, Monthly status
reports shall be prepared by ECT and submitted to FDEP. as
described in the May 3, 1996, letter to Mary Yeargan, following
approval of the form of the status reports by CGS,
5. Except as modified herein, all of the tenus and provisions of the
Agreement shall remain in full force and effect,
APPROVALS REQUIRED:
ATTEST:
ENVIRONMENTAL C
TECHN~.~ .
. BY: C'1~ V.
BY:
(wlp.elearwatcr)ehangc order 1
2
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COUNTERSIGNED:
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BY:
Rita Garvey
Mayor-Commissioner
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APPROVED AS TO FORM AND
CORRECTNESS:
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CITY OF CLEARWATER. FLORIDA
BY:
Elizabeth M, Deptula
City Manager
ATTEST:
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City Clerk
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EXHIBIT A
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C.nt., Or/v.
Suit. 200
T.mp', FI.
3360Q
July 30. 1996
P1296-9999
RECEIVED
Ja[: 3 11996
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William L. Pence. Esq.
Akerman, Senterfitt & Eidson, P.A.
Citrus Tower
255 South Orange Avenue
Orlando. Florida 32802
Re: Clearwater Gas System
Forme.. Cleanvater Manufactured Gas Plant Site
. Dear Mr, Pence:
Pursuant to our meeting on July 30, 1996, Environmental Consulting & Technology, [nc.
(ECT) has developed a revised cost estimate for completing the contamination
assessment activities in accordance with the recently approved contamination assessment
plan (CAP) for the fanner Clearwater Manufactured Gas Plant (MOP) site. The cost to
complete this scope is $73,010.00, The revised cost reflects a decrease in manhour
estimates for test trench activities, well inventory efforts, and project
management/meetings, A detailed breakdoMl of this cost estimate is provided in
Attachment 1, . ECT will maintain all labor rates for completion of the contamination
assessment to the rates contained in the original contract dated April 22. 1994.
ECT appreciates the opportunity to provide this revised cost estimate to complete the
assessment activities at the former Clearwater MOP site, Please call me at
(813) 289-9338 if you have any questions or need additional information,
Sincerely,
ENVlR~N'E~
QWO~)
SULTING & TECHNOLOGY, INC.
Charles 0, Hendry, Ph,O,
Project Manager
COHlbaj
P. O. Box MB66
T.mp" FL
33622.0866 cc:
(' '3)
2SP,PJJI
Mr, Tom Miller, City of Clearwater
"
Mr. J. Terry Neenan, Clearwater Gas System
Mr. Miles Ba]]ogg, City of Clearwater
FAX (8 '3j
28Q.QJII bJ\pro\tdh\rngp\tlcll'\L TRl.OOC
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An Equ~1 OPIJD1tunllyJAmrm.1iv, Action Employ.,
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Table 1.
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Cost Summary Table
Clearwater Manufactured Gas Plant
Contamination Assessment
City of Clearwater
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Description
Total Reference
$26.492,00 Table :2
$12,570,00 Tuble 3
$29,750.00 Tuble 4
$4~ 193.70 Tuble 5
$73,010.00 . ,
EeT Labor
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Subcontracted Laboratory Analyses
Other Direct Costs
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Note: Labor cost held to the original contract rates (April 1994).
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Estimated Well Installation Cosls~Subconlrncted Drill ing
Clearwater Manufactured Gas Plant
Contamination Assessment
City of Clearwater
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Tablc 4.
Subcontracted Laboratory Analysis
CleDlWater Manufaclured GiIS Plant
Conlamination Assessment,
City or Clcarwlller
. ~lalri:\
Dcscripllon
EPA Method
rl1lJI
Cost! S~mpll Sample, QA Suhlot~1
. No. Samplesl
Water jVollllile Organic Aromlllics I 602 I $65.00 le~ch IS 5 S 1.300.00
1St 70.00 lellch I
IBllSelNeutrll1 & Acid ExtraClllbles 625 5 I 3 S 1.360.00
,
lpAH's 8310 St50.00 leach IS 4 S2.850.00
I Pheno IslPyridine 8270 S250.00 leach 5 2 5 I. 750.00
. RCRA Melllls 200 scries S 120.00 {each 15 .. 52.280.00
ICymide 901 t S30.00 leach 15 .. 5570.00 i
TRrH -l18.1 $50.00 leach 15 4 i 5950.00 '
Iron 236.1 S10.00 leach IS .. S 190.00
CMbonnle 310.1 SI2,OO leach 3 2 560.00
[MllgneSium 242.1 SIO.OO leach 3 2 550.00
Sodium 273.1 5 I 0.00 leach 15 4 S 190.00
I , 243.1 510.00 leach J
IM;mgancse IS .. , 5190.00 ~
. Chloride 325.3 S t 2.00 leach 3 2 560.00
AlkaHnity 310.1 S 12.00 leach 3 2 560.00 :
Hardness 130.2 S12.00 leach 3 '2 S60.00 I
Dioxin' 8280 S775.00 leach t 1 S I ,SSO.OO I
513.860.00
Investigative Purgeables 80 I 0/8020 S100.00 leach 6, 0 5600.00 ~
Derived RCRA Mclll1s 7000 series S120.00 leach 6 0 5720.00 I
Wnsles TRPH 418.1 S50.00 leach 1 0 sso.oo 1
PhenolslPyridine 8270 $250.00 lellch 5 0 [ 51.250.00
I S2.6lO.J10
,TOTAL: I I S29.7~O.OO
Soil
Pur~cablcs
PAil's
RCRA Metals
, Cyanide
JTOC
'TRPH
i
,Phenols
t
:Dioxin
I
I Volatile Organic Ulllocarbons
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8310
7000 seri es
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I 565.00 leach I ..
5
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AKERMAN. SENTERFfIT 8 EIDSON. P. A.
AlTORN EYS AT LAw
ClfRUS CENfER
"15 SOUTH ORANoe AVCNue
POST OFF'lct DOll. Z31
OR~ANDO. F'LORIDA 32002-0231
'407J 843-7800
Tt~tcoP" C4071 8"3- 0010
August 8~ 1996
VIA HAND DELIVERY
. "
Mr. J. Terry Neenan
CLEARWATER GAS SYSTEM
400 North Myrtle Avenue
Clearwater. Florida 34615 .
Re: Former Clearwater Manufactured Gas Plant Site
Change Order to Complete Contamination Assessment
[3533/62833)
Dear Terry:
, As you are aware.' by letter dated June 25~ 1996, the Florida Department of
Environmental Protection (tlFDEplI) approved the Contamination Assessment Plan for the fonner
Clearwater manufactured gas plant site prepared by Environmental Consulting & Teclmology.
Inc. (IIECT") dated November 1995, as amended by ECT's transmittal letter to Mary Yeargan,
FDEP, dated May 3, 1996. ECT was initially authorized to perform contamination assessment
activities at the fanner Clearwater manufactured gas plant site pursuant to that certain
Professional Services Agreement dated April 22. 1994 (the IIAgreementll). The total amount
autborizedfor fees and reimbursable expenses under the April 22, 1994, Agreement was
$122,334.50. As of this date, the total amount of fees and reimbursable expenses charged to
Clearwater Gas System for this work is $99,634.44.
Following the execution of the April 22, 1994. Agreement, initial field work was
perfonned by ECT to facilitate placement of pennanent monitoring wells and soil samples. As
a result of this initial field work, Clearwater Gas System and ECT engaged in negotiations with
FDEP concerning the final scope of contamination assessment activities. During these
negotiations.: FDEP directed Clearwater Gas System to undertake con1amination assessment
activities that required work significantly in excess of that initially authorized by the April 22,
1994, Agreement.' In its June 25, 1996, letter. FDEP finally approved the scope of work for
contamination assessment activities now required by FDEP. Following receipt of FDEP's
ORI.....NCO
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.4.
Mr. J. Terry Neenan
August 8, 1996
Page 2
approval of the expanded scope of work, we requested ECT to prepare a cost estimate to
implement all work now required by FDEP to complete contamination assessment activities.
By letter dated July 15, 1996J ECT initially estimated the cost of this additional work to
be $81,770.00. Following receipt of the July 15 letter, I met with Chuck Hendry and Valerie
Francisco to review ECT's budgeted costs. , Following that meeting, ECT issued a revised
estimate of costs in a letter dated July 30, 1996. Costs to complete contamination assessment
activities are now estimated by ECT to be $73.010.00.
As noted above, the initial April 22, 1994, Agreement authorized ECT to perfonn
contamination assessment tasks for costs not to exceed $122,334.50. Through the date of this
letter, ECT has incurred $99,634.44. Accordingly, there remains a balance of $22,700.06 under
the original Agreement. Subtracting this sum from the final ECT estimate of $73,010.00 to
complete the FDEP-approved scope of work results in an additional cost to complete
contamination assessment activities of $50,309.94. This cost overrun reflects the cost of
implementing the additional work now required by FDEP to complete contamination assessment
activities.
Enclosed are three execution originals of Change Order No.1 to the April 22, 1994,
Agreement, authorizing ECT to implement the additional scope of work. Upon approval by the
City Council, all three execution originals of the Change Order should be signed on behalf of
the City of Clearwater. Following execution by the City of Clearwater and by ECT, an original
should be maintained in your files, an original should be forwarded directly to ECT, and an '
original should be forwarded to me.
Please keep in mind that the scope of work authorized under Change Order No. 1 covers
work anticipated at this time to be sufficient to complete contamination assessment activities.
However, until the monitoring wells and soil borings are actually installed and groundwater and
soil samples are collected, we will not know whether, in fact, the additional scope of work is
, sufficient to delineate the horizontal and vertical extent of environmental impacts attributable to
the fonner manufactured gas plant. It is conceivable that additional assessment activities may
be required, depending upon the results of the soil and groundwater sampling proposed and
authorized by Change Order No.1. Additional work that may be required as a result of the
completion of the scope of work authorized by Change Order No. 1 will not be authorized
without approval of the City of Clearwater and execution of necessary subsequent change orders.
Please call me if you have any questions following your review of the information
provided above. If not. your assistance in obtaining the City of Clearwaterts execution of the
(_I
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Mr. J. Terry Neenan
,August 8. 1996
Page 3
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,
three originals of Change Order No. 1 is appreciated. Thank you for your attention to this
matter. With kindest regards, I am
. '
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" .
RMAN, SENTERFITI & EIDSON, P.A.
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CC: . Mr. Tom Miller (with enclosure)
}>amela K. Akin, Esquire (with enclosure)
, Charles D. Hendry, Ph.D. (with enclosure)
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GASl
Clearwater City Commission
Agenda Cover Memorandum
llem #:
-1fL
q~S-qGo
Meeting Date:
SUBJECT: Purchase of Yellow 2406 Polyethylene Pipe and Fillings
RECOMMENDATION/MOTION: Award a contract effective September 6, 1996, for estimated annual
quantities of Yellow 2406 Polyethylene pipe and fittings to be purchased from the following: M. T.
Deason, Birmingham, AL, at an estimated cost of $185,768.20; Perfection Corp., Madison, OH, at an
estimated cost of $36,327.50; Stuart Steel Protection Corp., South Bound Brook, NJ, at an estimated cost
of $12,096.00; and Equipment Controls Company, Norcross, GA, at an estimated cost of $8,102.00, for a
total estimated cost of $242,293.70, which were the most responsive and responsible bids submitted in
accordance with the specifications.
lEI and that the appropriate officials be authorized to execute same.
SUMMARY:
. This bid represents Clearwater Gas System's (CGS) annual estimated usage of yellow 2046 Polyethylene
pipe and fittings, to be ordered as needed.
. These pipe and fittings are necessary for the installation and repair of gas mains and service lines for new
customer connections.
. These pipe and fittings are to be used on our low pressure system south of Curlew Rd. in Pinellas County.
. All pipe and fittings are Code approved and confonn to ASTM regulations D-1248, D-2513, D-3350, and
D-1505.
. After careful consideration the Assistant Director of CGS/Supply and Operations recommends awarding the
bid to the following vendors based on the lowest and most responsive bids received in accordance with the
specifications:
M. T. Deason...........................................Group 1 items 1-7, Group 2 items 8-39,
Group 3 items 40-47, Group 5 items 56-61, Group 6 items 62-66,
Group 9 items 81-92, Items 93~96, and items 97-101 at an estimated cost of
Perfection Corp........................................Group 7 items 67-74, and Group 8 items 75-79
at an estimated cost of
Stuart Steel Protection Corp................... Group 8 item 80 at an estimated cost of
Equipment Controls Company................Group 3 items 48-51, and Group 4 items 52-55
at an estimated cost of
$185,768.20
$ 36,327.50
$ 12,096.00
$ 8. ] 02.QQ
$242,293.70
Reviewed by; Originating D~rtment: ; Costs: Commission Action:
Legal NJA Clearwater Gas System Estimaled $242,293.70 o Approved
Budget -'A J T oul o Approved with Conditions
PurchasIng PU!t- UiCf'Department: Estimated S242,293.70 o Denied
RIsk Mgmt. -I N/A Clearwater Gas System Current FI ~cal Year 0 Continued 10:
IS N/A FUlldlng Source:
ACM Cl Capital Improvement:
Other N/A Advertised: Plnellas County D Operating:
~) Date: Review 6128/96; St. D Other: A'lachmentJ:
Paper: Petersburg Times 6114/96 Bid Tab 1t144-96
Submitted by; 0,../ Cf Not Required Appropriation Code
Oty~ Affec,ed Parties 423.00000-141120-
C NOllfied 000-000 o None
C Not Required
o Printed on recycled paper
4'
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.' ' Group IJ items 1-7 are recommended to be awarded to the second lowest bidder. The lowest bidder requires
full truckload shipments for FOB Clearwater teons. This is not in conformance with our specifications.
The second lowest bidder had no restrictions on quantities for FOB Clearwater terms.
" . With the exception of Electrofusion parts and fittings, unit prices are lower than on previous contract.
..' . ' Overall ~0t81 is 10% less than previous contract.
. The Polyethylene Pipe and Fittings will be purchased under inventory code 423-00000-141120-000-000 and
charged out to the Capitalization Improvement Code. There is currently $436J277.28 available in our
, CapitallInprovement Project Pinellas bond fund 351-96370 for this expenditure.
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ClTY OF CLEARWATER
BID 1........ POL YETHELENE PIPE AND FITIlNGS CONSOLIDATED PIPE & SPL Y EQUIPMENT CONTROLS CO.
BID DUE DATE: JULY 1O.1~ge BIRMINGHAM. ALABAMA NORCROSS, GEORGIA
BID TABULATION
PAGE 1A UNIT OF
1m! DCSCRIPTION QUANTITY MEASURE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
GROUP I 'PIPE
1 riPS 1,000 FEET $ 5.5010 $ 5,501.00 $ 5.97 S 5,970.00
2 riPS 5,000 FEET $ 3.2130 $ 16,065.00 S 3.51 $ 17,550.00
3 ""IPS 15,000 FEET $ 1.4795 S 22.192.50 $ 1.55 $ 23,250.00
.. 21PS 100,000 FEET $ 0.<<08 S 4-4,080.00 S 0.45 S 45,000.00
5 1114"IPS 5,000 FEET $ 0.3108 $ 1,554.00 $ 0.31 S 1,550.00
B l' IPS 50,000 FEET $ 0.2018 $ 10.090.00 $ 0.20 S 10,000.00
7 1fr CTS 30,000 FEET S 0.0683 S 2,049,00 $ 0.08 $ 2,400.00
TOTAL GROUP I $ 101,531.50 $ 105,720.00
GROUP II FtmNGS
8 '.110 DEGREE ElL IPS SOCl<ET 350 EACH $ 2.00 $ 700.00 $ 1.80 $ 630.00
9 11J4" 00 DEGREE ElL IPS SOCKET 350 EACH $ 2.54 $ 889.00 $ 2.00 $ 700,00
10 2'" 00 DEGIU:E ElL IPS SOCl<ET 300 EACH S 5.49 S 1.647.00 $ 3.45 S 1,035.00
11 ,,~go DEGREE EL1.IPS BUTT 25 EACH S 15.96 S 399.00 S 14.40 S 360.00
12 8" go DEGREF. ELL IPS BUTT 15 EACH S 32.92 $ 493.80 $ 30.10 $ 451.50
13 IS" go DEGREE ELL IPS Elt11T 10 EACH $ 141.65 $ 1,416.50 $ 100.00 $ 1,000.00
14 "~45 DEGREE ELL IPS BUTT 5 EACH $ 15.96 $ 79.80 S 104.10 $ 70.50
15 r 45 DEGREE ELL IPS BUTT 5 EACH $ 32.92 $ 164.60 $ 33.00 $ 165.00
16 IS" 45 DEGREE ElL IPS BUTT 5 EACH $ 139.65 $ 698.25 $ 92.00 $ <t6O.oo
17 Ml" TEE ers SOCKET 100 EACH $ 1.60 $ 160.00 $ 1.40 $ 140.00
18, l' TEE IPS SOCKET 100 EACH $ 2.79 $ 279.00 $ 1.60 $ 160.00
19 Z" TEE IPS SOCKET 250 EACH $ 7.38 $ 1,845.00 $ 4.80 $ 1,200,00
20 4"TEE IPS BUTT 10 EACH $ 17.88 $ 178.60 $ 15.10 $ 151.00
21 IS" TEE IPS BUTT 5 EACH $ 34.91 $ 174.55 $ 36.50 $ 1 82.50
22 8" TEE IPS BUTT 5 EACH S 139.65 $ 698.25 $ 110.50 $ 552.50
23 MI" CAP .090 SOCKET 200 EACH $ 1.05 $ 210.00 $ 1.10 $ 220.00
24 1" CAP IPS SOCKET 200 EACH $ 1.60 S 320.00 S 1.50 $ 300.00
25 1114" CAP IPS SOCKET 200 EACH $ 1.90 S 380.00 $ 1.50 $ 300.00
26 Z" CAP IPS SOCKET 300 EACH $ 2.19 S 657.00 S 1.50 $ 450.00
27 "'~ CAP IPS BUTT 10 EACH S 8.98 S 89.80 $ 7.85 S 78.50
28 r CAP IPS BUTT 5 EACH S 25.94 S 129.70 S 20.30 S 101.50
29 B" CAP IPS BUTT 5 EACH $ 64.8-4 $ 324.20 $ 55.00 S 275.00
30 2" X l' IPS REDUCER SOCKET 30 EACH $ 4.49 S 134.70 S 3.90 S 117.00
31 ... x Z" IPS REDUCER BUTT TO SOCKET 10 EACH S 43.48 $ 434.60 $ 9.60 $ 96,00
32 S' x "'IPS REDUCER BUTT 5 EACH $ 24.94 S 124.70 S 20.20 $ 101.00
33 IS" x IS" IPS REDUCER BUTT 5 EACH $ 49.88 $ 2<49.40 $ 33.14 $ 165.70
34 112" COUPUNG CTS 500 EACH $ 1.05 $ 525.00 $ 0.70 $ 350.00
35 1.COUPUNGIPS 350 EACH $ 1.05 S 367.50 $ 0.80 $ 280.00
36 1114"COUPUNGIPS 200 EACH $ 1.50 $ 300.00 S 0.95 S 190.00
37 2'" COUPUNG IPS 750 EACH $ 2.39 S 1,792.50 $ 1.00 $ 750.00
38 1" X 1 H".IPS REDUCER SOCKET 25 EACH $ 3.99 $ 99.75 S 3.00 $ 75.00
39 511r'CTSX 1'IPS REDUCER SOCKET 25 EACH $ 2.30 $ 57.50 $ 2.05 $ 51.25
TOTAl GROUP II $ 16,019.70 $ 11,158.95
GROUP 111 TAPPING TEES
31.." CUTTER
40 2'" x 1~. 1" IPS OUTlET SOCKET 300 EACH S 5.69 S 1.707.00 $ 5.70 $ 1,710.00
-41 "'.X 1'. 1" IPS OUTlET SOCKET 15 EACH $ 5.69 S 85.35 $ 5,70 S 85.50
42 .8- x 1', 1"IPS OUTlET SOCKET 10 EACH $ 5.69 $ 56.90 S 5.70 S 57.00
43 ll"X 1'. 1" IPS OUTlET SOCKET 10 EACH $ 5.69 $ 56.90 $ 5.70 S 57,00
TOTAL 3/4" CUTTER TAPPING TEES $ 1.906.15 $ 1,909.50
112" CUTTER
44 1 H"~ X 112". 112" CTS 0UTl.ET 20 EACH $ 5.69 $ 113.80 $ 5.55 $ 111.00
45 2" x 112", 1fr CTS OUTlET 350 EACH S 5.69 $ 1,991.50 $ 5.55 $ 1,942.50
046 4~ x 112". 112" CTS OUT\ET 50 EACH S 5.69 S 28-4,50 $ 5.55 S 277.50
47 e" x 112". 112" CTS 0UTt.ET 10 EACH $ 5.69 $ 56.90 $ 5.55 S 55.50
TOTAL 112" CUTTER TAPPING TEES $ 2,446.70 $ 2.386.50
., , '
. {J~i.:I~r,,"'..:i~...i.:;c.~J';'" .~I'i- .~<.., '.
"
PAGE1C
UPONORALDYLCOMPANV UTILmES SUPPL v. INC. ALLIED CORROSIVE IND,
SHAVVNEE.OKLAHOMA LOGANVILLE, GEORGIA MARIETTA, GEORGIA
UHIT PRICE TOTAL PRICE UNIT PRICE:! TOTAL PRICE UNIT PRICE TOTAL PRICE
$ 5.310 S 5,310.00 S 7.24 S 7,240.00 NO-BID
$ 2.950 S 14,750.00 $ 4.56 S 22,800.00 NO-BID
$ 1.375 S 20,625.00 S 1.92 S 28.800.00 NO-BID
$ 0.405 S 40,500.00 S 0.58 $ 58,000.00 NO-SID
$ O.2s.4 $ 1,270.00 S 0.45 $ 2,250.00 NQ.BID
$ 0.160 $ 8.000.00 S 0.35 S 17.500.00 NO-BID
, 0.069 S 2,070.00 $ 0.15 $ 4,500.00 NO-BID
S 92,525.00 S 141,090.00 INCOMPlETE
---"
$ 2.72 $ 952.00 $ 2.75 S 962.50 NO-BIO
$ 3.37 S 1.179.50 S 3.45 S 1,207.50 NO-BID
$ 5.98 $ 1.794.00 $ 7.040 $ 2,220.00 NO-BIO
$ 22.59 $ 564.75 $ 21.00 $ 525.00 NO-BIO
$ <48.38 $ 725.70 $ 37.00 S 555.00 NO-BIO
$ 107.50 $ 1,075.00 $ 165.00 $ 1.650.00 HO-BID
" 22.59 S 11:l.9S $ 21.00 S 105.00 NO-BIO
$ 48.38 $ 241.90 $ 39.00 $ 195.00 NO-BID
$ 107.50 $ 537.50 $ 165.00 S 825.00 NO-BID
$ 2.21 $ 221.00 $ 2.25 S 225.00 NO-BID
$ 2.68 $ 268.00 $ 3.60 $ 360.00 NO-BID
$ 7.33 $ 1.832.50 $ 9.40 S 2,350.00 NO-BID
$ 24.67 $ 246.70 $ 24.00 $ 240.00 NO-BID
$ 61.38 $ 306.90 $ 43.00 $ 215.00 NO-BID
$ 117.50 S 587.50 $ 165.00 $ 825.00 NO-BID
$ 1.11 $ 342.00 $ 1.65 $ 330.00 NO-SID
S 2.35 $ 470.00 $ 2.50 $ 500.00 NO-BID
$ 2.41 $, 482.00 $ 2.75 $ 550.00 N0-8/D
$ 2.57 $ n1.00 $ 3.25 $ 975.00 NO-BID
$ 12.66 $ 126.60 $ 11.00 $ 110.00 NQ.BJD
S 33.31 S 166.55 $ 36.00 $ 180.00 NO-BID
$ 85.52 $ 427.60 $ 75.00 S 375.00 NO-BID
S 6.85 S 205.50 S 5.50 $ 165.00 NO-BID
$ 13.50 $ 135.00 $ 52.00 $ 520.00 NO-B1D
S 31.90 $ 159.50 $ 34.00 S 170.00 NO-BID
S 62.13 S 310.65 S 60.00 $ 300.00 NO-BID
S 1.12 $ 560.00 $ 1.40 S 700.00 NO-BIO
S 1.25 S 437.50 $ 1.40 $ 490.00 NO-BID
$ 1.53 $ 306.00 S 1.90 S 360.00 NO-SID
$ 1.91 $ 1 A32.50 S 3.00 S 4!,250.00 NO-BID
$ 6.20 $ 155.00 $ <4.80 S 120.00 NO-BID
S 4.21 S 105.25 S 3.20 S 80.00 NO-BID
$ 17,238.55 S 20.655.00 INCOMPLETE
S 9.51 $ 2,853.00 S 7.19 S 2,157.00
$ 9.51 S 142.65 S 7.19 $ 107.85
$ 9.51 $ 95.10 $ 7.19 S 71.90
S 9.51 S 95.10 $ 7.19 S 71.90
S 3,185.85 S 2,408.65
NO-SID
NQ.BID
NO-BID
NO-BID
INCOMPlETE
S 8.17 S 163.40 $ 7.19 $ 143.80 NO-BID
$ 8.17 S 2,85~.50 S 7.19 S 2,516,50 ' NO-BID
.. $ 8.17 S 408.50 $ 7.19 S 359.50 . NQ.BID
'! .
$ 8.17 S 81.70 $ 7.19 S 71.90 NO-BrD
s 3.513.10 S 3,091.70 INCOMPLETE
--,
CITY OF CLEARWATER
BID 128-M YELLOW 2.01 POLYETHYLENE CONSOLIDATED PIPE & SPl.Y EQUIPMENT CONTROLS CO.
PAGE 2A BIRMINGHAM. ALA~ NORCROSS. GeORGIA
UNIT OF
ITEM DESCRIPnON QUANTITY MEASURe UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
HIGH VOlUME TAPPING TEES
.ca r x zo, r IPS 0UTLEf 80 EACH $ 57.86 $ 4,628.80 $ 52.90 $ 4,232.00
49 ." x r. r IPS OUTlET 25 EACH S 57.86 $ 1,446.50 S 52.90 S 1,322.50
50 G" X r, r IPS OUTlET 25 EACH $ 57.86 $ 1,446.50 S 52.90 S 1,322.50
51 G" X r' 2" IPS OUTlET 10 EACH $ 57.66 $ 578.60 $ 52.90 S 529.00
TOTAl HIGH VOLUME TAPPING TEES $ 8.100.40 $ 7,406.00
TOTAL GROUP III $ 12,453.25 S 11,702.00
GROUP IV BRANCH SADDLES
52 ZO x 2" IPS 50 EACH S 10.40 $ 520.00 $ 8.70 $ 435.00
53 4"xrlPS 10 EACH S 10.40 $ 104.00 S 8.70 S 87.00
54 lI"Xl'IPS 10 EACH S 10.40 $ 104.00 S 8.70 $ 87.00
55 lI"xrlPS 10 EACH S 10.40 $ 104.00 S 8.70 $ 87.00
TOTAL GROUP IV $ 832.00 $ 696.00
GROUP V TRANsmON FrmNGS
56 ,~ STEEL Y.E1.D X 1" IPS I:XTERNAl.. COATED 100 EACH NO-BID S 6.80 $ 680.00
57 r STEEL 'o\e.D X 2" IPS EXT1:RHAI. COATED 150 EACH NQ.BIO $ 10.90 S 1,635,00
58 4" STEEL WELD X C" IPS EXTERHAL COATED 50 EACH NO-BID S 30.40 S 1,520.00
59 G" STEEL WELD X G" IPS EXTERNAL COATED 5 EACH NO-BID S 95.00 $ 475.00
60 S" STEEL Yoa.D X S" IPS EXTERtW. COATED 5 EACH NO-BID S 225.00 $ 1,125.00
61 1 f,lf"STEEl. Vd:lDX' f,lf.'PSEXTERHAl.~TED 100 EACH NO-BID $ 8.60 S 860.00
TOTAL GROUP V INCOMPLETE S 6,295.00
GROUP VI POLYVALVES
62 rIPS 50 EACH S 33.00 $ 1,650.00 S 34.00 $ 1,700.00
63 rIPS 50 EACH S 148.00 $ 7,400.00 $ 148.00 $ 7.400.00
64 ."IPS 15 EACH $ 286.00 $ 4,290.00 S 280.00 S 4,200.00
65 IS' IPS 10 EACH $ 710.00 $ 7,100.00 S 720.00 $ 7,200.00
66 /l"IPS 10 EACH S 968.00 S 9.680.00 $ 970.00 S 9,700.00
TOTAL GROUP VI S 30,120.00 $ 30,200.00
GROUP ""1' RISERS (MUST HAVE TRACER W1RE CONNECTOR)
67 314' MPT X 112" CTSANOOElESS 500 EACH NQ..BID S 9.60 S ",800.00
68 1" x 1~ IPS ANOOB.ESS 300 EACH NO-BID $ 14.55 S 4,365.00
69 r x riPs ANODB.ESS 250 EACH NO-BID $ 40.00 $ 10,000.00
70 112" CTfWlXl 200 EACH NO-BID $ 5.35 $ 1,070.00
7t l' IPS SPRU. 125 EACH NO-BID $ 15,70 $ 1,962.50
72 2" IPS SPRU. 300 EACH NQ..SID NO-BID
73 112"CTS STUB eN' 200 EACH NO-BID NO-BID
74 1 114" IPS SPRU. 150 EACH No-elD NO-BID
TOTAL GROUP VII INCOMPLETE INCOMPlETE
GROUP VIII .SCELLANEOUS
I, 75 112" STIFFENER C1S 75 EACH NO-BID NQ.BID
16 ,. STIffENER IPS 50 EACH NQ.SID NO-BID
77 1 14" snFFENER I'S 50 EACH NO-BID NO-BID
78 r STIFFENER IPS 100 EACH NQ.SID NO-BID
79 .." STlFFEHER IPS 25 EACH NO-BID NO-BID
! " 80 VAlVE BOX - PLASTlC: COMPLETE 'MTH CAST 350 EACH NO-BID $ 35.95 S 12,582.50
I
IRON UO PRlNTED"GAS". NOH lOCKING SIZE: 30"
.v ORCHID BASE. r 1.0.. 3I'J2" WALL THICKNESS
TOTAl GROUP VIII INCOMPLETE INCOMPLETE
PAGE 28
M.T. OEASON COMPANY MYLON C. JACOBS SUPPLY ERFECTION CORPORATION STUART STEEL PROTECTION
BIRMINGHAM. AlABAMA flROKEN ARROW. OKlAHOMA MADISON. OHIO SOUTH BOUND BROOK, N.J.
UNIT PRIC~ TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
$ 82.36 S 6.588.80 NO-BID NO-BID NO-BID
$ 82.38 S 2,059.00 NO-BID NO-BID NO-BID
S 82.38 $ 2.059.00 NO-BID ;, NO-BID NO-BID
S 82.36 $ 823.60 N().8ID NO-BID NO-BID
S 11.530.40 INCOMPLETE INCOMPLETE INCOMPLETE
S 15,.&62.50 INCOMPLETE INCOMPLETE INCOMPLETE
$ 8.96 $ 449.00 NO-BID NO-BIO NO-BID
$ 8.98 $ 89.80 NO-BID NO-BIO NQ-BID
1" 8.98 S 89.80 NO-BID NO-BID NO-BID
$ 8.98 $ 89.80 NO-BID NQ-BID NO-BID
S 718.40 fNCOMPLETE INCOMPLETE INCOMPLETE
$ 6.42 S 642.00 No-BID $ 6.65 $ 665.00 No-BlD
$ 9.97 S 1,495.50 NO-BfO $ 11.<tO $ 1,710.00 No-BfD
$ 26.59 S 1,329.50 No-BID S 40.n s 2,038.50 N0-S1D
$ 88.23 S 441.15 NO-BID $ 112.20 S 561.00 NO-SIO
$ 215.31 S 1,076.55 HO-BID $ 223.00 S 1,115.00 NO-BID
$ 7.92 S 792.00 N0-8ID S 8.65 S 865.00 NQ.BID
$ 5.776.70 INCOMPLETE S 6,954.50 INCOMPLETE
-
S 35.00 $ 1,750.00 S 33.00 S 1,650.00 $ 30.75 S 1.537.50 NO-BID
$ 147.00 S 7.350.00 $ 148.00 S 7,400.00 $ 112.00 S 5,600.00 NO-BID
$ 279.00 S 4, 185.00 $ 425.00 $ 6,375.00 $ 286.32 S 4,294.80 NO-BID
S 719.00 S 7,190.00 $ 600.00 $ 6,000.00 S 575.00 $ 5.750.00 NO-BID
$ 950.00 $ 9.500.00 $ OCO.OO $ 9.600.00 NO-BID N()"BID
$ 29,975.00 $ 31,025.00 INCOMPLETE INCOMPLETE
$ 8.20 S 04,100.00 NO-SID $ 8.20 $ 4,100.00 NO-BID
S 13.88 $ 4,164.00 No-BID S 14.75 $ 4,425.00 NO-SID
S 40.89 S 10,222.50 NO-BID S 32.60 $ 8,150.00 NO-SID
NO-BID NO-BID $ 4.95 $ 990.00 NO-BID
HO-SIO NO-BID $ 15.30 S 1,912.50 NO-SID
NO-BID NO-BID S 37.35 $ 11.205.00 NO-BID
NO-8ID N0-8ID S 4.45 S 890.00 N()"BID
NO-BID NO-SID $ 25.95 $ 3.892.50 N()"BID
INCOMPLETE INCOMPLETE S 35,565.00 INCOMPLETE
NO-BIO NO-BIO S 1,00 $ 75.00 N()"BID
S 2.10 $ 105.00 No-BID S 1.30 $ 65.00 NO-BID
NO-BIO NO-BID $ 1.80 $ 90.00 iII()"BID
$ 3.49 $ 349.00 N0-8ID $ 3.00 S 300.00 N()..BIO
S 7.15 S 178.75 NO-BID $ 9.30 $ 232.50 NO-BID
S 45.21 S 15,823.50 N0-8ID NO-ElIO $ 34.56 $ 12,096.00
INCOMPLETE INCOMPLETE INCOMPLETE INCOMPLETE
,.+. .
,'" ,. _I"..
- :..... ~ ,r ~
t'
,'. .. I;'
SUMMARV OF BID 144-96
BIDS SOUCITED:
BIDS RECEIVED:
NO RESPONSE:
-No-BIO- RESPONSE:
22
9
4
9
Do not offer prodUd:
Mlnufadurer bidding dIrect:
Unable to meet specifications:
5
3
1
'.;'.
_, ,,~~("'.~'...,f., r~~.i' < f.... ",>~..~'.~"-h."""""""M~' . . .' T .
I
I- PAGE3B
M.T. DEASON COMPANY MYLON C. JACOBS SUPPLY ERFECTlON CORPORATION STUART STEEL PROTECTION
BIRMINGHAM. ALABAMA BROKEN ARROW. OKlAHOMA MADISON. OHIO SOUTH BOUND BROOK. N.J.
lJNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
$' 28.05 S 2,805.00 NO-BID NO-BID NO-BID
$ 30.20 S 1,057,00 No.BlD NO-BID NO-BID
$ 38.65 S 579.75 NO-BID NO-BID NO-BID
$ 45.75 $ 457.50 NO-BID NO-BIO NO-BID
$ 21.05 $ 4,210.00 No.BIO NO-BIO NO-BID
$ 23.20 S ~,OO NO-BID N0-810 NO-BID
$ 31,65 $ 474.75 NO-BID NO-BIO No..alD
$ 38.75 S 387.50 NC-BID NO-BID NQ.BID
$ 66.50 S 6,650.00 NO-BIO NO-BIO N0-8ID
S 73.50 S 1,837.50 . NO-BID NC-BIO NO-BID
$ 78.00 $ 3,900.00 NO-BID N0-8ID N0-8ID
$ 83.50 S 835.00 NO-BID No-BID NO-BID
$ 23,658.00 INCOMPlETE INCOMPlETE INCOMPLETE
$ 34.00 $ 680.00 NC-BID NO-BIO N0-8ID
S 37.00 S 740.00 NO-BID N0-810 N0-810
,$ 40.25 $ 402.50 NQ-SID N0-8ID NO-BID
$, 36.50 S 365.00 NO-BID N0-8ID NO-BID
S 2,187.50 INCOMPLETE INCOMPLETE INCOMPLETE
"
$ 7.55 S 3n.50 NO-BID N0-8ID NO-BID
$ 9.44 S 944.00 NO-BID NO-BID NO-BID
,c.- $ 30.33 S 6,066.00 NO-BID N0-8ID NO-SID
" S 90.00 S 2,250.00 NO-BID N0-8ID NO-BID
S 105.00 $ 1,575.00 NO-BID NO-BID NO-BID
S 11,212.50 INCOMPLETE INCOMPLETE INCOMPLETE
$ 37,058.00 INCOMPLETE INCOMPLETE INCOMPLETE
tVALUEI INCOMPLETE INCOMPLETE INCOMPLETE
PRICES WALlO FOR ONE
YEAR OR UNTIL RESIN
PRICE INCREASES.
NET 30
NET 30
1% tOINET 30
NET 30
STOCK TO 6 WEEKS
STOCK TO 3 WEEKS
AS REQUIRED
2 TO 3 WEEKS
"
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PAGE 3C
UPONORAlDYLCOMPANY
SHAVVNEE.OKLAHOMA
UNIT PRICE TOTAL PRICE
" ,
" ,
NO-BID
NO-BID
NO-BID
NO-BID
NO-BID
NO-BID
, NO-BID
NO-BID
NO-BID
NO-BID
NO-BID
NO-BIO
INCOMPLETE
, "
'N0-8ID
NO-BID
NO-BID
NO-BID
INCOMPLETE
"J'
.'.
~ .
'.'
, NO-BID
NO-BID
NO-BID
NO-BID
NO-BID
, INCOMPLETE
INCOMPLETE
',l
, ' ,
,
'"
, INCOMPLETE
, .
~,
. .
, ,
. NET 30
STOCK TO 20 DAYS
:,,"
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UTILITIES SUPPLY, INC.
lOGANVILlE. GEORGIA
UNIT PRICE TOTAL PRice
NO-BID
NO-BID
NO-BID
NO-BID
NO-BID
NO-BID
NO-BID
NO-BID
l, NO-BID
NO-BID
NO-BID
NO-BID,
INCOMPLETE
NO-BID
NO-BID
NO-B1D.
NO-BID
INCOMPLETE
, NO-BID
N()'BID
NO-BID
N()'BID
, N().BID
INCOMPLETE
INCOMPLETE
INCOMPLETE
NET 30
15 TO 45 DAYS
ALLIED CORROSIVE IND.
MARIElTA, GEORGIA
UNIT PRICE TOTAL PRICE
, NO-BID
N()'BID
Na.eID
No.elD
No.elD
NO-BID
NO-BID
NO-BID
NO-BID
NO-BID
NO-BID
NO-BID
INCOMPLETE
No.elD
NQ.BID
NO-BID
NO-BID
INCOMPLETE
NO-BID
NO-BID
NO-BID
NO-BID
NO-BID
INCOMPLETE
I NCOMPl.ETE
INCOMPLETE
PRlCED FOB ORIGIN
1%101NET 30
3 TO 4 WEEKS (ARO)
-
-
l'A 1
Clear\\'ater City Commission
Agenda Cover Memorandum
n'"'~'0'''''''''''
:. "::" . .: n~ :.'~ ." c. . :: ~ .' >
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Item II: i',:,~,. ,,:;"',:,"~:; ;,:",:,':',::~
'q';"'"'l~'''''
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Meetmg Date: L '....:s:', :: ::
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SUBJECT:
To obtain consulting services for an evaluation of the Clearwater Gas System's Strategic Plan.
RECOMMENDATION/MOTION:
To approve the agreement for the evaluation of the Clearwater Gas System to Black & Veatch not to
exceed $43,900.
IBl and that the appropriate officials be authorized to execute same.
BACKGROUND:
· The City Commission has indicated that they desire an outside firm, with the appropriate experience in
both Marketing and the Gas Industry, to perform an evaluation of the Clearwater Gas System's Strategic
Plan and Marketing processes. The firm selected will evaluate the financial, operational (including
organizational structure and reporting relationships), marketing, and management efficiency and
effectiveness of the Clearwater Gas System.
. A selection committee, which consisted of Kathy S. Rice, Deputy City Manager; Art Kader, Asst. Parks &
Recreation Director; Jean Sherry, Tourism Development Director; Karen Miles, Accounting Manager; and
Dan C. Katsiyiannis, Internal Audit Director, evaluated the proposals received. Three proposals were
initially reviewed by the committee: R.W. Beck ($38,000), Black and Veatch ($43,900), and Heath and
Associates, Inc. ($25,000 - $70,000). The committee subsequently short listed the firms, based on their
experience and qualifications, and heard oral presentations from R. W. Beck and Black and Veatch.
. The committee determined that Black & Veatch, working in conjunction with Barakat & Chamberlin, Inc.,
had more experience in analyzing Gas marketing programs and in the Gas private sector. As a result, the
committee unanimously determined that Black & Veatch had the most responsive proposal. The estimated
time frame for the firm to complete their work is three months. See the attached for the firm's standard
agreement.
. Funding for the study will be provided by a third quarter budget amendment appropriating $43,900 from
the unappropriated retained earnings of the Gas Fund.
Reviewed by:
bgel
Budget
Purchollng
RI.k Mgmt.
IS
ACM
Originating Department:
Int~
Usor Deportment:
Clearweter Olla Syatem
Costs:
Il"-/ 1'-"f'u.I
$43.900
Total
Commrsslon Action:
o Approved
o Approved w/Condltlone
o Denied
o Continued to:
Current flacel Year
Date:
Funding Source:
o Capital
Impnlv.ment:
o
Operating:
X
Oth. r:
Attachments:
Other
Advertised:
(if:
Paper:
o Not Required
Affected Portlas:
o Notified
o Not Required
Consultant', Agreament
Submitted by:
Cltytl~
o Printed on r.cycled pape,
--
Appropriation Codo
423.02064.530100.532-000
o None
,.,~. ,; J, '" ~J'...r'l' .......'3' '~...:.~,~~,'
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AllG, 28, 1996 2: 37PM BLACK & VEATCH
t'KI.118 P. 2/113
'9'
BLACK & VEATCH
, :201 Soulh Orange Avtlnuo, sun, 500, Orlanda, Flotfdo 32601, [4071419-3500. fOle: (407) 419-3501
,I,
City of Clearwater
Consulting Setvices
B&V Project 31230.001
B&V File 0B281tr.wp5
August 28, lSl96
~~ ;'" ,
t '
,Mr~ John CarassRSJ Esq.
Assistant City Attorney
City of Oearwater
City Hall " '
, 112 South Osceola Ave.
Clearwater, FL 34616
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Subject: Contract for Consulting Services
., .; ',..
Dear Mr. Carassas:
......... ,c.
1:; "
f,." .'
As requested, we are enclosing two executed original copies of the contract. We are
, looking forWard to aSsisting the City in this matter.
, Respectfully,
:. . '
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BLACK & VEATCH
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Michael 1- Metzler
Regional Manager
Management Consulting
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, Enclosure
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~.28.199G 2= 37P!1 BLACK ll. VEATCH
NO. US P.3/10
1.
CONTRACT FOR CONSUL lING SERVICES
This AGREEMENT made this ~
day of 1996, by and between the City of
Clearwater, Florida (City) and Black & Veatch (Consultant). a .partnership organlzed
under the laws of Missouri.
WHEREAS. the City wishes to have consulting services conducted regarding the
Clearwater Gas System's Strategic Plan and Marketfng Process;
WHEREAS, the 'City desires to engage Consultant to undertake said project,
hereInafter described: '
NOW THEREFORE, the City and Consultant do mutually agree as follows:
1. Scope of Work. Consultant agrees to perform the following services.
Evaluate and report on the financial, operational Oncluding organizational structure and
reporting relationships). marketing, management efficiency and effectiveness of the
Clearwater Gas SysteO}, q3 hc,,'/1.J ./;r tk WM-'" I" JQ'!1 H)j~J~".,~ A" A",,.tV{,. ~'<<Ia
2. Time of Pcrfonnancc. Consultant agrees to complete performance of
the services speclfied In No, 1 withIn three (3) months of the date of this Agreement, not
, Including t!me delays caused by the City.
~
3.
Reports. Reports on the various tasks will be provided to the City on
d~tes mutualfy agreed to by the City and Consultant.
4.
Compensation.
The City wlll pay Consultant a sum not to exceed
J~ <
$43,900, The City may. from time to tlmo. require changes tn the scope of the services . ~
'\.
of Consultant to be performed hereunder, Including but not limited to, the designation of
one or more addItional study areas. Such changes, Including any Increase or decrease
in the amount of Consultant.s compensation and changes in the terms of this Agreement
." " ...'... .,......-~..~-----
(:0;.28.1996 2:38PM
BLACK & VEATCH
NO. 118
P.4/18
,
I
I
I
which ere mutually agreed upon by and betw'esn City and Consultant shall be effective
when fncorporated in written amendment to thIs Agreement.
5. Method of Payment. Consultant wm invoIce City for services performed,
and the City shall pay Invoices within 30 days of receipt.
6. . Contacts for Responsibility. Mike Metzler wl1l be designated as Project
Director for this project by Consultant. and to manage and supervIse the petformance of ' .
this Agreement on behillf of Consultant. Associated with the Project Director will be
staff members whose experlence and qualifications are appropriate for thIs study. The
City will be rep'resented by Dan Katslylannls, Internal Audit DIrector. o'r hlslhet designee
for all matters relating to this Agreement.
7. lennlnatlon of Contract. The City shall have the right to termInate this
contract for Its convenience by giving Consultant written noUce of Its election to do so
and by specifylng the effective date of such termlnatJon. The Consultant shall be paid
for Its services through the effective date of such termination. Further. If Consultant
shall faU to fulfill any of Its obngations hereunder. this contract shall be In default, the
City may terminate tho contract. and Consultant shall be pard only for work completed.
8. Non..Dlscrimlnation. There shall be no dfscrlmlnatlon against any
,
employee who Is employed In the work covered by Agreementl or agaInst applIcants for
II
such employment, because of race, religIon, color. sex. or national origin. This provision
shall Include, but not be limited to the following: employment. upgrading, demot!an,'or
/"t
transfer; recnJitment or recruitment advertising; layoff or termination; rate of payor other
fonns of compensation: and selection for traIning, Including apprenticeshIp.
9. Interes~ of Parties. No officer. member. or employee of the City and no
member of its governing body, and no other public officIals of the governing body of the
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locality or localities In which thlg project Is situated or baing carried out. who exercises
any functions or responsibilities In the review of approval of the undertaking or carrying
out of this Proj~ct shall (1) participate In any decision relating to this Agreement which
affects his personal interest or the interest of any corporation, partnership, or
assocIatIon In whIch he Is dIrectly or Indirectly Interested; or (2) have any Interest, direct
or IndIrect, In this Agreement or the proceeds thereof,
Consultant further covenants that Its officers, employees and shareholders have
no Intarest and shall not acquIre any Interest. direct or Indirect, whIch would conflict In
any manner or degree with the performance of services requfred to be performed' under
this Agreement.
10. Indemnification and Insurance. Consultant agrees to protect, defend.
Indemnify and hold the City and its officers, employees and agents free and harmless from
. and against any and all losses. pan allies, damages. settlements, costs. charges,
professional fees or other expenses or liabilities of every kind and character arising out of
or due to any negligent act or omissIon of Cons~1tant or Its employees In connecUon with
or arising directly or Indirectly out of this Agreement and/or the performance hereof.
Consultant shall procure and maintain during the life of this Agreement professtonalliabmty
r Insurance with minimum limits of $1,000.000 per occurrence. This provisIon shall survive
,
the terminatIon of this Agreement.
11. Compliance With Recycled Paper Ordinance. Per Ordinance 5059~90,
the City and Counsel agree to the fallowIng:
A. All reports submitted to the City shall use recycfed paper when it Is
available at a reasonable price and of satisfactory quality to meet contractual perfonnance
standards. For the purposes of this paragraph. the price of recycled paper shall be
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,:o:;.28.J996 2:39PM
BLACK & VEATCH
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considered "reasonableu If Its cost Is no more than ton percent higher than the lowest price
offered for non-recycled paper. .
B. All reports submitted to the Ctty shall use both sides of paper sheets
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whenever practical.
C. Counsel shall be responsible for maintaining records documenting
usage of recycled paper for reports submitted to the City in fulfillment of contractual
obligations. Counsel shall submit such records to the City according to procedures to be
establlshed by the Purchasing Manager.
12. AUonloy& Fees. rn the event that either party seeks to enforce thIs
Agreement through attorneys at (aw, then the parties agree that each party shall bear its
own costs, and Jurisdiction for such an actron shall be rn a court of competent jurisdIction fn,
Plnellas County, Florida.
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IN WITNESS WHEREOF, the City and Consultant, have executed this
Agreement on the date first above written.
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. Countersigned:
CITY OF CLEARWATER, FLORIDA
Rita Garvey
Mayor..commlss!oner
By:
Elizabeth- M. Deptula
City Manager
" Approved as to fonn and
legal sufficiency:
Attest:
.
John Carassas
Assistant City Attorney
Cynthia E. Goudeau
City Clerk ~
BLACK & VEATCH
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Mike Metzler. Regional Manager
S:\Inewcomo\b&v.con
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NO. 118
P.?/10
ATTACHMENT A
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City Of Clearwater. FlorIda
Work Plan
This section presents our detailed work plan for the performance of an evaluation of the
Strategic Plan.
Major tasks to be accomplished include:
. Needs Assessment
. Current Plans Assessment
. Defining anellor Redefining Intermediate and Long-term Goals, Objectives.
, and Strategies .
Strategic Assessment
The objective of this study is to assist the City in J.he definition and/or redefinition of
cas's fntermediate and long-term goals, objectives, and strategies based upon the
results of a needs assessment, review of current strategic and marketing plans, and
comp'arative operations analysis with other similar utilities. The results of this study will
drive the development and adoptjon of, an action plan for implementation of
enhancements to meet redefined goals, objectives, and strategies.
. In order to perform a productive strategic assessment of the current strategic and
marketing plans, we will require knowledge regarding CGS's current peiceivcd strength!,
, weaknesses, opponunities and threats. Information assembled in this task will be used
to evaluate whether the current plan promotes the strengths of the organization,
addresses the weaknesses, enhances its opponunities, and considers perceived cunent
and future threats whether competitive or other.
Task 1 ~ Project Inn/atlon MeetIng
The purposes of the project initiation meeting are:
- 1. Review with management the project approach and work plan for
understanding (and modification, if desired).
2. Establish clear goals and objectives for the study.
3. Establish communication and resource links within COSo
4. Schedule management interviews.
The project team at the conclusion of this meeting will prepare a memorandum
summarizing aU discussions. A list of basic data needs for the study will be submitted
prior to this meeting and will be supplemented as the study progresses.
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BLACK & VEATCH
NO.U8
P.A....18
City of Clearwater, FlorIda
.
Work Plan
Task 2.. Conduct Managemsnt Interviews
The purpose of these interviews is to identify, from a, management perspective, t11e
perceived strengths, weaknesses, opportunities, and threats facing CGS. In addition.
discussions IDll be held to address the current strategic and marketing plans. The results
of the interviews will be summarized by the project team in a format that can be used
for subsequent discussions and decision making purposes.
Task 3 .. preliminary Evaluation of StrategIc and Marketing Plan
Based on the information gathered for completing the above tasks, the project team will
perform a preliminary assessment of CGS's strategic and marketing plans. The purpose
of this preliminary assessment is to identify areas of strengths and weaknesses within the
current plans 8nd other items to be addressed which may enhance the value of the plans
for the future. The intent of the review is to assist CGS in preparing for and responding
to the challeng~s and opportunities created by increased competition, rapidly changing
matkets, and deregulation. To maintain market share in this changing environment, COS
must offer and price services that reflect how customers value such services when
compared to other providers.
Task 4 - Conduct WOrkshOp No.1 With Management
The purpose of this workshop is to draft revised organizational goals, objectives, and
strategies which will provide direction far the remainder of the study. The project team
wiU prepare and distribute to management a memorandum summarizing discussions and
conclusions resulting from this workshop.
.
Task 5 - Conduct a HIgh Level Management and OrganIzatIonal Assessment
The purpose of this task is to perform a high level assessment of the key business and
operations functions of eGs. The evaluation will center around those key functions
~ whIch impact the elements of price, marketing, sales, and product over which eGS has
control. Organizational structure is a critical factor for bond rating agencies and financial
markets and has become an important factor in reviews by such agencies and markets.
Having worked for a wide variety of utilities with different corporate structures and
polley making boards, we can give the City the insight and guidance necessary for
evaluating appropriate alternatives for caS. The assessment will be accomplished using
draft goals, objectives, and strategies as guides for resulting recommendations. The
results of this task will be summarized in a memorandum and distributed to management
for review and comment.
~ M4/l11.g.mant Co'\lul~ng .
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AUG.28.1996 2:41PM
E\.ACK 8. veATCH
r~.118
P.9....l0
City of Clearwater, Florida
Work Plan
1.
2.
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4.
S.
6.
7.
Suggested areas for review include:
Existing general policies and procedures.
Communication links Bnd cliticnJ information flow patterns and
apprQprlateness.
Performance standards, resource utilization (financial as well as human), work
scheduling, staffing and management and staff training programs.
Automation.
Customer service activities.
Span of control.
Organizational structure.
Task 6 - Conduct HIgh Level Marketing Plan Assessment
The purpose of this task will be to perform a high level marketing plan assessment. The
evaluation will focus on the reasonableness of CGS's strategic plan to increase marketing
success throughout its service territory.
For eGS to successfully preserve its customer base, it must answer three key questlons~
. Who are our customers?
. What products and services do they want?
. How 1l1ucJ;1 are they willing to pay for the services and the products they
desire?
: ,
Our experience has shown that companies answer these questions by dividing customers
by market segment; identifying those segments that show the greatest potential; forming
market segment teams to study in detal1 customers' ne~ds and wants; analyze the
competition; and identify product and pricing strategies.
, nte evaJuation will determine the feasibility of cas's strategic marketing plan to identify
I both its potential and lIat riskll customer groups and to generate products and services
that are competitively priced to acquire and/or retain these customers. Where necessary,
the assessment will include recommendations on how to modify or alter CGS's current
strategic plan such that it will better serve cas in its efforts to expand customer base
as well as cOnfront and counter the Joss of customers to Ilpredatory" pricing.
Task 7. CondUct FinancIal Assessment
'.
This task will provide the City with a high level financial assessment of COSo The
assessment will be conducted at the macro level to determine the financial viability of
eGs. In addition. the strategic marketing plan will be reviewed with respect to the
~ Manllg.mont ConsultlnQ
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NO. 118
P.I0/10
City of Clearwater. FlorIda
Work Plan
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expected effects of major plan ele.ments on CGS financial operations. A procedure will
, be recommended to assist eGS staff in quantifying the effect that future changes to the
- plan are expected to have on the expenses, COSts, and ~rofitability of CGS.
Task 8 - Develop Benchmark CrIteria ancf..Perform Assessment With Comparable
Utilities
"::""
The purpose of this task is to benchmark key performance indicators directly applicable
to cas with those of comparable utilities. Performance measures will be developed in '
the areas of financia11 operations,lDarketing, customer service, and organizational issues.
The benchmark activities will begin early enough in the study to provide adequate time
'for responses from utilities and the t1Se of the current Black & Veatch performance
measures data base. The results of this assessment will be summarized by the project
team in 0. memorandum and dlstnbutec1 to management for review nnd comment. Every
cffortwill be made by the project team in performing this assessment to acquire
information which is directly comparable to CGS's operation. There is always a danger
In perfornililg 8 benchmarking assessment of comparing apples with oranges. 'Our
project teamts experience with utilities across the nation should eliminate this problem.
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Task 9.. COrlducf Workshop No.2 With Management
The purpose of this 1/2 to one day workshop is to review the results of all tasks
completed since Workshop No.1 and use this information to finalize revised goals1
objectives, and strategies for the future management and operation of CGS.
Task 10. Conduct PUblic Hearings,
The purpose of this task is to present the final report in two pubHc hearings for CGS.
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Clearwater City Commission
Agenda Cover Memorandum
Itcm#::~
Meeting Date: ~9~' '~.crG'
SUBJECT:
PROMOTIONAL LICENSE AGREEMENT
RECOMMENDA liON/MOTION:
Approve a Promotional license Agreement between the Clearwater Mall and the City of Clearwater
allowing the City of Clearwater to conduct an EXPO and Parks and Recreation Mall Show in celebration
of Florida City Government Week on October 19, 1996.
lEI and that the appropriate officials be authori:zed to execute same.
BACKGROUND:
. Florida City Government Week is an annual event of the Florida League of Cities held during the month of
October to celebrate local government. Over the past several years, the City of Clearwater has participated in
Florida City Government Week by sponsoring a promotional activity (an EXPO) at a local shopping mall.
. This year's event is scheduled for October 19th at Clearwater Mall.
. The scope of activities planned for this year's event consists of the following activities: information booths,
video/slide presentations, and demonstrations of City services, property, and programs. The EXPO will give
the City of Clearwater substantial exposure and showcase its employees, services, property and government
programs. The City EXPO is being combined with the Parks and Recreation Department's annual mall show
for the second time. This will bring many demonstrations and active displays to the combined event.
. The Clearwater Mall provides an excellent location for this type of marketing/promotional activity. The Mall
requires the execution of a Promotional License Agreement (a copy of which is attached). The City Attorney
and Risk Manager have reviewed and approved this agreement.
. The Commission has previously approved a Promotional License Agreement with Clearwater Mall. The
attached agreement is similar to the one approved by the Commission last year.
Reviewed by:
Legal
Budget
purchaslns
Risk Mgmt.
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ACM
Oth
Originating Department:
Information Mgm .
User Department:
Information Mgmt.
Costs:
Total
Commission Action:
o Approved
o Approved w/Conditions
o Oenled
o Continued 10:
N/A
Current Fiscal Year
Submitted by:
a~~~
Advertlled:
D;lle:
Paper:
~ Not Required
Affected Parties:
o NotlUed
1m Not Required
funding Source:
o ~1111lmprovrmmtJ
Cl Oprrlllns:
o Othrr:
Appropriation Code
Attachments:
Promotional
License
Agreement
o None
o Printed on recyded paper
II
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C L EARWA T E R-
MALL
July 19, 1996
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Ms. Diane Fitzgerald
cIty of Clearwater
P.O. Box 4748
Clearwater; FL 34618-4748
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Dear Diane:
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Attached you will find a Promotional License Agreement for the City Expo/Parks
& Recreation show to be held at Clearwater Mallon October 19, 1996.
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Please have the Promotional License Agreement signed:and sent back to me, along
with copies of any, state, county or city licenses, as soon as possible. When
all signatures on the Promotional License Agreement are obtained, a copy of the
executed form will be sent to you.
If you have any questions, please feel free to contact me at 796-2336.
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Sincere~y,
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CLEARWATER MALL'
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Gina Donatelli
Marketing Director
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, P.O. Box 5006 - Oeorwoter. Aorldo 34618 . Phone 813.796-2336 · FAX 813-726-4580
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PROMOTIONAL LICENSE AGREEMENT
THIS AGREEMENT is made;. and entered into as of this 18th day of
Jul y , 19~, by and between Clearwater Trust dated 9/30/92
hereinafter referred to as uLicensorlt, and City of Glearwater Florida'
, hereinafter referred to as It Promoter" .
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RECITALS
A. Licensor is Clearwater Trust dated 9/30/92 for that certain
shopping center conunonly known as Clearwater Mall. Said shopping center is
located at 20505 U.S. Highway-l9 North, Suite 310, Clearwater, Florida, 34624
and shall hereinafter be referred to as ItCenter".
.'
B, Promoter desires to use a portion of Center at certain times for
the purposes of conducting thereon certain activities, Said activities shall
be subject to the terms, covenants and conditions of this Agreement.
TERMS
NOW nrEREFORE, for good and valuable consideration and the mutual
promises herein contained, the parties agree as follows:
1. ~rant of License. Licensor hereby grants to Promoter a license to occupy
and use,' subj ect to all the terms, covenant:s and cor.dit.ions hereof, that
portion of Center described as follows: Common area as approved by the
M~rkpting Director.
Said portion of Center shall hereinafter be referred to as "Premises",
2, Scope ot Licens~. Licensor agrees that Promoter shall use and occupy the
Premises only for the purposes of performing the fOllowing described activities
(hereinafter referred to as "Activities It) : .
Fv~ntwill feature both the Parks & Recreation show and the City Expo. The
P3rk~ ~ R~r. show will include distribution of Parks & Recreation program
ipfO\"mrlitinn iibntJt ~lJch things as demonstrations. displays. videos~ handouts9
et~ The r.it~ Fxpo will f~atllre displays of city departments to celebrate
Florirf~ Cit-JI (.lovernment Wepk. Promoter will be responsible for all equipment.
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It is agreed that the Activjt1es are tor the expre~9 benet1t and
i .,a """^nt-=-r and Droi.1ctp-r. The Actjvi,-les shall be
? rom a ton 0 ... '; 0:;.... ~ ~ . - 1 t 11 1
t' d by \:'I....om...t~r on the to!!owing c:.:ates at the 0 ow ng
per orme - - .... .
hours:
..
Set Up:
Event:
Teardo\'o'n:
DAT~S
Friday, Oct. 18, 1996
Saturday, Oct. 19, 1996
Saturday, Oct. 19, 1996
HOURS
--
After 9pm to I1pm
lOam to 4pm
After 4pm
* SECTIONS 3 and 4.
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The Prcimote~, as a political subdivision of the State oC
F lor! d a., . ~ s en tit led 't 0 so v ere';' g n i rnll1l.tn i t Y ,. ex c e p t tot h e
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extent specifically waived by 768.28 Florida Statutes.. To
the exten~t~permi,t ted by the laws of the Stz te of F!ori,da,
undersigned shall save Licensor harmless..from damages,
loss, or liability occurring by reason of any injury to
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person o~ propert,Y occasioned by any act or omission,
negli~enc~ or wrongdoing of the Promoter or any of its
officers and employees; and Promoter will, at its own cost
ore x pen s e, tot h e e x ten t perm i t t e. d .b Y the 1 a. W s 0 f the
. .
State ot Florida, defend and protect Licensor against such
, . .
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claims'and demands. Promoter,shall provide Lice~sor.with
a copy of ~ St~tement of Sell~rnsuranc~. Notwithstanding
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the foregoing, nothing contained hirein ~hall ~~lieve
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Licensor of liability for.damages resulting {rom its own
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negl igence in connect ion wi tn this Agreement.
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5. Payments.
(a) ?::-o::ote::- s~~al1 pay Licenso: t.he sua o~ S -0-
acco~ding t~ the t~~~s 0: pay~es~t specifiec as follows:
(b) Licensor s~a!l pay P~omoter t~e $U~ o~ S
acco=~!ng to the ter~s of payment specified as
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6 . T e r m . T e :- = i n a t j 0 n . The t e r:n 0 of t his A g:' e e 1;\ e n t s h a 11
COi:l!:'l.::nce as o~ the c.a te of e:-:ec:: tio:1 hereof and shall co~::il'lue i:'l
full fo:c~ and 2:'fect until October 20 ~ 19.~ '::1 ther party
shall, bave the :-i~ht to cancel this A~::-ee=ent, at any ti=e, upo~
giving thirty (30) days' written notice the:eot.
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'.1. "Peroit's. ?.:-o:otote::- shall o~tai:l. a:'lY and all pe:!:'~its,
licenses and autho::-izations which l:1ay be re~ui.:-ed ~yany and all
gover1".!:ental au ~hor.i ties wi th respect to a. t.he Act.:!. v.i ties . S~ould
live' or' :'E:ccr~ec. mus.ic be used by Promoter, Pra~ott::Z' shall be
responsible fo= all tees payable to AS CAP c= any othe: author1z~d
ag~ncy 0: assoc!at1~n. Should P=omot~= hold a velie lic~~se ~c=
this purpose, a co~y o~ ~ajd cur=en~ license shall be ~:"ov1dee to
the ~arket.:!.ng ~1=ector no late~ chan thjrty (30) days before the
,scr.eduled Ac'tivitit:?$.' All .!~stallat.ions and equ.:!.pr.:ent. t:sed by
!?rr.Jmc'te:-' 'il'l.'~ti::-tc=mil,)G' th~ Activities $hall be maintained an~
.1:lstalled in strict C01'1!or:rd.....y wi th t.he reqt:.1:-elnents at the Soard
ot ~ 1~e Undl$:!:"w: 11:':::"$ as \"'E= II as lcca l, s ta l:e al'~c !t:r=ce::al laws,
rules and ,:-egula-:.ions. ,,~ ~
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8. T~ed ~nd F~~d. Any and all taxes, fees and assessments including but
not limited to, license fees, fees for permits, profits, sale~ or use t~es,
personal property taxes, or any other taxes which may be levied or assessed on
the assets, business or capital of Promoter or on Promoter's income the:e.from,
by any duly constituted government authority, shall be borne and paid for by
Promoter.
9. Rules and Regulat:ions. Licensor has and shall f:om time to time set
forth Rules and Regulations Governing ~rornotional ~ctivity. Promoter agrees to
abide by all such Rules and Regulations as though set forth in full herein.
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10. E%rtployeo I fI Benefit:l!J. Promoter agrees to assume exclusive liability for
the payment of any sums impos~d by government authorities for or relating to
workmen's compensation insurance or the Social security of employees or other
persons who perform work or service for Promoter in the performance of its
obliga-tions hereunder. Promoter also agrees that ~c will execute and deliver
to Licensor any further written documents in co~ection '"ith the foregoing
which Licensor may deem necessary or expedient to comply with any order. rule
or regulation of any duly constituted government authority.
,11. AflfI:i.9T1n1-en~. It is expressly agreed that Promoter shall not ass:..gn its
rights nor delegate its duties under this Agreemen~ without the prior '~itten
,consent of Licensor. Any assignment of rights or delegation of duties by
Promoter without the prior written ccnsen~ of Licensor is void.
12. Removal of' P~ot:lerty. On revocation, surrender or other ter:nina:::.on of
the license hereby given, promote:r shall quiecly and peaceably surrenc.er the
?remises and shall remove all fixtures, equipment, and o~~er things placed by
Promoter on the Premises hereunde:r, and if ?romote: s::all fail to do so,
Licensor shall have the right to make such removal at ?=omoter's expense.
Promoter shall maintain the Premises in a neat and clean condition and, at the
conclusion of the Activities, thoroughly sweep, clean and restore the ?remises
and leave. them in at least as good condition as t::ey .....ere be=o:e the
performance of the Activities, or 'shall contract wit~ Licensor =0: such
services at Promoter's expense.
13. ~otices. All notices, demands or other writings in this Agreement.
provided to be given, made or sent by either party hereto to the other, shall
be deemed to have been fully given, made. or sent. when made in '"rit.:.ng and
deposited in the United States mail, postage prepaid and acdressed as follows:
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TO LICENSOR:
clearwater Mall
P.O. Box 5008
clearwater, FL 34618
Actn: Marketing Director
TO PROMOTER:
City of Clearwater
-P.O. Box 4748
~~:~rw~~:~~ ~~tZ~:~~~d4~~~2-4681)
In the event Promoter is two or more persons, parcne~ships, corPorations
or combinations thereof, then the obligations of Promoter shall be their joint
and several obligations, and notice given to one of them shall be deemed notice
to'all.
14. Exclus!venflsll. The, license given herein is nOI: exclusive and Licensor
reserves the right at any time to grant other or "similar licenses to use or
occupy the Premises.
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15. Dea~h as Terminating Joint: Licenses. rt is expressly agreed t.hat. the
license granted by this Agreement is personal to the Promoter and shall not
inure to the benefit of the heirs, assigns, or su~cessors in interest. to the
Promoter and such license shall cease and terminate immediately upon the death
of P::'omoter.
16; Entire Onders~8nding ~f the Parties. The making, execution and delivery
of this Agreement by Promoter has been induced by no representation ocher than
those herein expressed. This Agreement embodies the entire understar.ding of
the parties and there are no further or other agreements, ~icten or oral, in
effect between the parties, relating to the subject matte:: hereof. This
instrument may be amended or modified only in writing signed by both par:ies.
17. GOYftrnipg Law. Entirety of ~greem~nt and Part:ipl tnvalidity. This
Agreement shall be governed by the' laws of the state in which Center is
located. If any provision of this Agreement: is held by any court to be
invalid, void or unenforceable, the remaining provisions shall neve:::heless
continue in full force and effect.
!'
18. Risk of LOBB or Dl'm\l!I.g.e:. The risk. of loss o.r damage to any materials,
equipment or any other personal property of Promoter used on Center1s property
or in the performance of its obliga-tions under this Agreement shall remain
solely with Promoter.
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19. ~aiveJ::. Waiver by Centet" of any breach of any term, covenant: or
condit~on herein contained shall not be deemed a waiver of such term covenant
. '
or condit~on or any subsequent breach of the same or any other term, covenant
or condition herein contained.
20. A.l:..torn~YfJ I Pees. If any action at law or in equity is necessary to
enforce or interpret the terms of this Agreement, the prevailing party shall be
entitled to reasonable attorneys t fees t costs and necessar'j' disbursements in
addition to any other relief to which such party may be entitled.
i ~..
21. No Pa~t:ner9hip Int:e:z:::el'lt or E'9l:at:~. It is understood and agreed that
nothing herein contained shall be considered as in any way constituting a
partnership between Licensor and Promoter and that Promoter does not and shall
not claim at any time any interest or estate of any kind.
22. Corporation. In the event Promoter shall be a corporation, the parties
executing this Agreement on behalf of Promoter hereby covenant and war~ant that
Promoter is a duly qualified corpora-tion and all steps have been taken prior
to the date hereof to qualify Promoter to do business in the state in which
Center is' located; corporate taxes have been paid J,:o date; and all future
I
I forms, repo~ts, fees and other documents or payments necessary to comply with
applicable laws will be filled or paid when due.
23. Tim~ of Rnsence. Time is of the essence in this Ag=eement and every
term, covenant and condition herein.
24. Exhibi~ A. Exhibit A is a written document which. incl~d-ing all the
pa=ag=aphs listed therein, is at::ached hereto and inco::porated by =eference
herein.
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25. Secu~ity Deposit. Promoter has deposited with Licensor $
as a security deposit, receip~ of which is hereby acknowledged. Said deposit
shall he .held by Licensor, without liabili~y for interest, for the faithful
performance by Promoter of all terms, covenants and conditions in this
Agreement to be observed and performed by Promoter. Licensor shall deduct all
costs and expenses, without: limitation, associated with Promoter1s use of the
premises, and shall refund to Promoter the balance of the security deposit
, approximately two weeks after the Activities have tenninated.
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26. By signature below, Promoter acknowledges that it has received, read, and
fully understands the Center I s Rules and Regulations Governing Promotional
Activity, and expressly agrees to abide by each and every one as though fully
, sct forth and incorporated herein.
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IN WITNESS tfflEREOF. the parties hereto have entered into this Agreement:
on the day and year first above written. .'
PROKO'rKR
LI:CBNSOR
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City of Clearwater, 'Florida
~lea~ater Trust dated 9/30/92
dha: '. Clearw;lter Mall
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City Manager
By:
Gina Donatelli
Marketing Director
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ATTEST:
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City Cl, erk
Approved as to form and
legal sufficiency:
Countersigned:
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Mayor-Commissioner
Assistant City Attorney
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BXHIBIT i\
1.
Date oq which Promotional License Agreement is executed:
7/1.8/9b
2.
t~yl orrreiecg:.~al~l-ahg~la~s of Promoter:
3.
~CCf.efibxo~7WEf,mCC'~~\-'water, rL 34618-4748
4.
Name of shopping ~enter:
Clear..rater Mall
s.
Address of shopping cent.er:
Clearwater. t:'t. 34624
:2 0 505 U. S . Hwy. 19 N,. Sui te :n 0 .
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6.
Descript.ion of activities to be performed by Promoter (be specific) :
Event to include both Parks & Recreation show and the City Expo.
Show will include distribution of Parks & Recreation prOQram information
about demonstrations. displays. videos. handouts. etc. The City Expo
will feature displays of city departments.
7~ Hours during which Promoter shall perform it.s'activities:
DATE
Setup: 10/18/96
Event: 10/19/96
Teardown: 10/19/96
HOURS
9pm-llpm
lOam-4pm
After 4pm
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Terms and amounts of payment to be made by Licensor to Promoter (if none,
insert "None") :
Amount of Dayment
Due Date of Payment
none
Total of Contracted Payments:
Payments to be made at address set forth in paragraph J unless specified
otherwise below:
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9. Terms and amounts of payment to be made by Promoter to Licensor (if none,
insert !lNone") ~
Amount' of Payment
! none
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Total -of Contracted Payments:
Due Date of P~~U~
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Payments to be,made at address set forth in Paragraph 5 unless specified
otherwise below:
1.0.
Licensor's address for notices, if different from address in Paragraph 5
above:
1.1. Promoter~s'address for notices, if different from address in Paragraph 3
, above:
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CLEARWATER MALL
DISPLAY GUIDELINES, RULES AND REGULATIONS
The following guidel ines are provided to insure a high
quality, professional and safe event or display at clearwater Mall.
All events and displays are to equally match or excel the
professional presentation of Clearwater Mall.
GENERAL
1. Prior to an event or display, a Promotional License Agreement
must be completed and on file with the Clearwater Mall
, Marketing Department. In addition, all required Certificates
of Insurance must be secured and on file. Failure to provide
the agreement and/or insurance will automatically terminate
the event or display.
2. The hours of an event or display must coincide with
establ ished Cl earwater Mall operating hours. Regul ar mall
hours are 10:00 a.m. to 9:00 p.m. Monday through Saturday, and
12:00 noon to 5:30 p.m. on Sunday. Mall operating hours are
adjusted regularly for holiday or seasonal purposes. Confirm
actual mall hours with the Clearwater Mall Marketing
Department.
3. For the safety and convenience of our shoppers, events and
displ ays are not allowed to set-up or tear down during
operational hours. All set-up and tear down work must be
completed by 10:00 a.m. or begin after 9:00 p.m. Confirm
acbual set-up and tear down hours and dates with the
Clearwater Mall Marketing Department.
'4. To avoid any possible damage to Clearwater Mall flooring, all
event or display materials must be transported on pneumatic
tire carts or dollies. Usage of carts or dollies with hard
rubber wheels is prohibi ted and wilJ resul t in immediate
cancellation of said event.
5. utilities, if needed, will be supplied by the mall. utilities
needed must be stated prior to the event. clearwater Mall
does not supply extension cords or easels. User is
responsible to provide safe extension cords. Only 3-prong
grounded 15 amp cords are allowed in the mall.
6. Clearwater Mall is not responsible to provide workers to aid
in cvcnt/dizplay set-up or take down.
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7. Should an event or display require additional security in the
mall, the user will be responsible for all monetary
compensation for Clearwater Mall Security Officers.
Additional security is arranged through clearwater Mall
Marketing Department and Security Department.
8. Clearwater Mall is not responsible for theft, loss or damage
to any event, display or personal merchandise.
9. Absol utel y no al terations are to be made on any physical
structure of the mall when setting-up or tearing down an event
or display. In addition, nails, screws, wire, tape, etc. are
prohibited from being driven into or attached to walls, trees,
railings, benches or any other Clearwater Mall fixture.
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10. To designate proper location, all events or displays
generating any type of noise (drilling, cutting, etc.) must be
presented to the Cl earwater Mall Marketing Department prior to
set-up.
11~ Per the city of Clearwater Fire Department, a 10 foot aisle
must be maintained between all events or displays and store
fronts.
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12. Maintenance and upkeep of the event or display must be a
continuous ef fort and is the responsibi I i ty 0 f the user.
. Failure to maintain your event or display area will result in
immediate cancellation of said event.
13. The event or display user is responsible to return the area
after usage in its prior or better than its prior condition.
User is responsible for any damage found at event or display
area.
14. All event or display participants are required to observe the
established Mall Employee parking regulations. All vehicles
must be parked'a minimum of 12 spaces out from the mall. Non-
compliance will result in termination of the event or display
and eviction from the mall.
15. Per the established City of Clearwater zoning codes, self-
contained campers are not allowed on the parking lot under any
circumstances.
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16. Helium tanks or balloons are not allowed in the mall.
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17. Verbal or physical soliciting (barking) during an event or
displ ay is prohibited. Fai 1 ure to comp 1 y wi 11 resul t in
termination of the event or display.
18. Pets are not allowed in the mall or secured at a mall entrance
way.
SIGNING
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1. All event or display signage must be professionally produced
and of professional quality. Hand lettering or stencil signs
are not permitted. For aid in producing proper signage,
contact Clearwater Hall Marketing Department.
,2. Signs with flashing lights or noise makers (bells, buzzers,
P.A.) are not perrnitted~
3.' Signs offering a video or audio presentation must allow vol ume
to be heard wi thin the immediate area only. High vol ume
presentations are not permitted.
TABLES
1. User will remain,in the assigned space to conduct business.
2,.
All tables must be covered and skirted to the floor.
, material must meet approval of the Clearwater Mall
Department - sheets not accepted. Any boxes are to
under skirted tables out of view or off premises.
Skirting,
Marketing
be stored
VEHICLES.
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1. All vehicles will enter and exit through retractable promotion
doors.
2. Per the city of Clearwater, a maximum of five (5) gallons of
fuel is allowed in each vehicle.
3. Per the City of Clearwater, all gas caps, locking and non-
lockingt are to be tape sealed when displayed in the mall.
4. Prior to arriving mall, do not use air conditioning in vehicle
in order to avoid fluid deposits (draining) from the vehicle
when entering.
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5. When on display, all vehicles are required to house a plastic
cover under the entire length and width of vehicle to prevent
fluid spills. If needed, Clearwater Mall will provide plastic
covering. .
6. Tires of each vehicle are to rest on top of carpet squares,
plastic squares or cardboard squares. If needed, Clearwater
Mall will provide carpet squares.
7. Battery cables must be disconnected on all vehicles on
display.
8. All vehicles on display which are unsupervised, must be locked
at all times.
9. In case of emergency, one (1) set of keys per each vehicle is
to be submitted to Clearwater Mall Security. There are no
exceptions to this rule.
10. Vehicles must enter and exit the mall during pre-scheduled
dates and times. Failure to abide by these dates and ,times
will result in removal of the vehicles from Clearwater Mall by
Clearwater Mall Security.
'11. When on display, Clearwater Mall is not responsible for on-
going cleaning or upkeep of vehicles.
12. Usage of polishes, silicone agents or any other cleanser or
finish enhancer is prohibited.
13. Clearwater Mall is not responsible for any damage or injury of
a vehicle while in the mall or on the property.
14. No vehicles can be removed from Clearwater Mall during the
show period.
All questions concerning these display guidelines are to be
directed to the Clearwater Mall Marketing Department located in the
mall offices (813) 796-2336.
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Clearwater City Commission
Agenda Cover Memorandum
Item #:
~
q-S~q~
Meeling Date:
SUBJECT:
Xerox Satellite Copier Service
RECOMMENDATION/MOTION:
Approval the extension of satellite copier service from Xerox Corporation, of Tampa, FL at an estimated cost of
$71,000 for satellite copy machines, services and related supplies (excluding paper) for the period of November
1, 1996 to October 31, 1997, in accordance with Code Section 2.564 (I) (d) Other Governmental Entity (School
Board of Pin ell as County bid specifications) ,
lEI and lhat the appropriate officials be aulhorized to execule same.
BACKGROUND:
. The City of Clearwater utilizes 61 satellite copy machines as a staff convenience for basic, low volume copy
needs. High volume imd complex jobs (including those requiring extensive collation, tabs and binding) are taken
to the Graphic Communications Quick Copy Center for reproduction.
o The City began using Xerox in November, 1995, after an analysis by Information Management staff projected that
the City could save approximately $16,000 per year by using Xerox instead of the previous vendor. Actual
savings have been approximately $14,000 which is in line with the original projections and justification.
. Xerox has indicated that in most situations, businesses can expect a slight increase in use each year due to
increased knowledge by the users with the capabilities of the copiers. With this in mind, and considering actual
usage, our request has been increased by 4.5% from the 1995/96 Fiscal Year. The Information Management staff
is developing a more efficient billing process which will provide all departments with a report oftheir actual
copier usage and costs based on the number of copies. By providing specific reports, departments can monitor
their copier usage better in an effort to keep excessive use and costs down.
. The Xerox pricing includes all equipment, maintenance, training and supplies (except paper). All copiers have a
guaranteed "up time" of at least 90%. Over a five working day period, if a machine is not up at least 90% of the
time, the unit wilI be replaced with a loaner machine. No area will be without copy service for more than 24
hours. Service hours are 8:00 a.m. - 5:00p.m. Monday through Friday, with four (4) hour response after
$71,000
Tolal
$0
Current Fiscal Year
Commission Action:
o Approved
o Approved w/Condllions
o Denied
o Continued 10:
Reviewed by:
LepI
Budget
purchasing
RI.k Mgmt.
I
ACM
Other
Originating Department:
Information Management fJ b
User Department: 0
Costs:
All Department's
Funding Source:
o C.lIpll.1l tmprQv~l1\rnb
~ Op~rJlln3: By User Dept.'s
o 01hcr:
Attachments:
Not1r:e of Bid Award
Xerox terms and conditions
Advertised:
Dolle:
P~per:
SubmiUed by:
ct~ -4
~ Not Required
Affected Parties:
o Notified
o Not Required
Appropriation Code
User Department's
o None
o Printed on rec:ycl~ paper
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notification. Xerox is responsible for maintaining on site service logs, and for billing adjustments for unacceptable
'copies caused by machine malfunction.
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,. The bid specifications are valid from 11/01/95 through 09l30/98t and 'renewable annually during this period if
funding is available with Commission approval.
':,,,. Funding is available in the proposed fiscal 1996/97 Operating Budgets for each effected Department.
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P1NElLAS COUNTY
SCHOOts
qOC1ZVlM ~ df.ttiin.! ~vI f'WWuT
ADM1NlSTUnON BUD.OlNG
301 Fourch Sum S. W.
P.O, lIox :tH2
1.11110. fL 34649-2942
(&3)566-1818 April S. 1995
F.\X (813) ~101
School tc.rd~
rsx.u.s 0:Kmq.
f10rkIa
ChalfIN.
Barbuaj. Ctockctt
V".ce-Ch.ainnu
ANtra M. Tbacker
, Lee knp.l~nQ
, LllClJr-O.Cascy,
CoriDnc Fn:cm.n
, Suslia wvdl
UDda S. Lcl'ftCT
Superintendent
J. ~Id Ktncs1cy. &In.
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Ms. Pmicia CUnbacher
Xerox CoIporation
4200 West C)press Street:, Suite 100
Tampa. Florida 33607
SUBJECT; Notice of Bid Award.. Bid #95-015--101
DearMs.~
The Scbool Board ofPin.ellas County, Florida aw-ardedyour~anya ponioo (Groups 1
&. 2) of1hc above referenced bid at thar regular meeting on Tuesday, March 28. 1995.
'Ibis letter is your formal notification of Contract Award.
As a selected bidder, you have ten (10) days to furnish us an acceptable 100-;'
Paformaoc:e Bond in the amount of $300,000.00 :and a copy of'your CUlT8'<< i.nsuranc::e
catific::nc showing the minimwn limits of coverage as tvd);ned in the original bid
specifications. AftEr receipt of~ items. your S% bid security will be returned and
orders wiD be placed as required per the terms oftbe original bid OOaDnmL
J
We look forward to a ~ contract.
Mark C. J..inM:m2nn
Direcr.or of Purcbasing
~
e: Brian Cbeprm
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(xUX049S.Jtr)
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XEROX CORPORATION
4200 WEST CYPRESS STo, SUITE 100
The Document Company TAMPA I FLORIDA 33607 (813) 874-4100
August 8, 1995
Ms. Laura Crook, Assistant Director
lnfonnatlon Management
CITY OF CLEARWATER
P.O. Box 4748
Clearwater, Florida 34618~47 48
Dear Ms. Crook:
",
l am pleased to provide you with,the following clarification regarding the tenns and conditions of the
Pinellas County Schools Bid #95~015.01 O. The purpose and Intent of this bid Is to obtain finn cost per
copy pricing for copy machines for a three year period. Per the D.O. E. Regulation #SA 1.012(5), 'with
the consent and agreement of the successful bidder, purchases may be made under this bid by other
governmental agencies within the State of Florida Such purchases shall be governed by the same
tenns and conditions as stated herein.- (See attached).
Per your reques~ this letter certifies Xerox Corporation's agreement to the following:
1. The City of Clearwater Is committing to a three year contract which Is renewable each fiscal year.
2. The contract will extend from 10/01/95.09/31/98, per the City of Clearwater's fiscal year, and all
rentals will be cotennlnous (end on 09/31/98 regardless of Install date).
3. Xerox Corporation agrees to the General Bid Tenns and Conditions, Item #11 with the following
modification for the City of Clearwater.
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, Mrs. L8.ura Crook
City of Ciearwater . Continued ,Page 2
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. 'In the event sufficient budgeted funds are not available for a new fiscal period, the CITY shall notify
. ',the vendor of such occurrence and the, contract shall tennloate on lhe lasl day of the current fiscal
period without penalty or expense to the '-lIT,' (See attached).
, If you have any questions or need any additionallnfonnatlon, please do not hesnate to call me at (813)
874-4375. I'm looking forward to working with you and your staff to ensure a seamless tmnsition to
Xerox Corporation as yoiJr copier KlJendor ot Choice'.
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Triola Calmbacher
, Account Manager
Government I Education
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Clearwater City Commission
Agenda Cover Memorandum
llem #: ' ~3
Meeting Dale:
{\ s.r6
SUBJECT:
Renewal of annual software license for Unisys A-4 and A~6 mainframe computers
RECOMMENDA liON/MOTION:
Renew Unisys A4 and A~6 computer software licenses with Unisys Corporation of Tampa, Florida, at an
estimated maximum amount of $56,369.00 for the period of October 1, 1996 through September 30,
I 1997 in accordance with Code Section 2.564(1 )(b), sole source
I
l!l and lhat the approprIate officials be authori;zcd to execule same.
BACKGROUND:
· This license gives the City of Clearwater authority to use the proprietary Unisys Corporation operating
system software that is required in order to run the Unisys A-4 and A-6 mainframe computer systems.
· The A-4 is used primarily for running Payroll. Two other smaller applications also run on the system -
Occupational Licenses and Inventory. All of these systems are slated for replacement in fiscal year
1996/97.
. The A-6 computer is utilized by the Police Department for Computer Aided Dispatch (CAD). The Police
are actively involved in implementing a new Police Information System and expect to discontinue use of
the Unisys A-6 in January, 1997.'
. Fees for this licenses are paid monthly, allowing the City to terminate the license for either or both
computers with 30 days advance notice.
. The price for this license is estimated based on a 7% increase over the current year's pricing. This
increase is based on City experience with Unisys pricing for the past 7 years. Unisys does not provide
long term/yearly quotes as they reserve the right to increase the price at any time.
. This license will be canceled when the A-4 and A-6 are no longer needed at the City.
. The proposed 1996/97 Information Management and Police Department budgets include sufficient funds
for this license.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
lS
ACM
Other
$56,369.00
Total
000.00
Current Fiscal Year
Commission Action:
o Approved
o Approved w/Conditlons
o Denied
o Continued to:
Submitted by:
Clt~~ -
, ' 0 Printed on recycled paper
Originating Department:
Information Management
Jj e..D
User Department:
Information MgmtJPolice
Costs:
Advertised:
Date:
Paper:
ItJ Not Required
Affected Parties:
o Notified
Ii1 Not Required
Funding Source:
o Clpltallmprovemenl:
ItJ Operating:
o Other:
Attachments:
Appropriation Code
5S 5..098 62-54 6200-5 19.{JOO
010-01144-53030D-521.{JOO
Ii!! None
.
:C=MLf
Clearwater City CommIssion
Agenda Cover I\-femorandum
Hem #:
.2L
'7. S.Cf~
Meeling Date:
SUBJECT:
Hardware maintenance agreement for Unisys A-4 and A-G mainframe computers
RECOMMENDA liON/MOTION:
Award a contract for the hardware maintenance of the Unisys A-4 and A-6 mainframe computers for the
period of October 1, 1996 through September 30, 1997 at a cost of $33,900.00, to Solarex Technologies
of lakeland,FL being the lowest and most responsive bid in accordance with specifications
I!I and lhat lhe appropriate officials be authorized 10 exeClJle same.
BACKGROUND:
· This contract will provide hardware repair and preventative maintenance to the Unisys A-4 and A-6
computers while they are still in use at the City.
· The A-4 computer is used for Payroll, Inventory, and Occupational Licenses. These applications are all slated for
replacement during the FY 96/97 fiscal year.
. The A-6 computer is used by the Police Department for Computer Aided Dispatching (CAD) and is expected to be
replaced by a new system by January, 1997.
. The Unisys computer operating systems have not been upgraded in two years, as the City was phasing out the
systems and no longer required operating system enhancements. Since operating system upgrades (available only
from the computer manufacturer) are not required, the City was able to receive bids on the hardware maintenance
from third party service providers who cannot provide bundled operating system support.
. The maintenance coverage for the A-4 is Monday through Friday, 8:00 a.m. until 5:00 p.m. with four (4) hour contact
and eight (8) hour response. The A-6 will be covered Sunday through Saturday, 24 hours per day with two (2) hour
contact and four (4) hour response, due to public safety nature.
. Contracts will be billed monthly and can be canceled with 30 days notice.
. The proposed 1996/97 Information Management and Police Department operating budgets include sufficient funds
for this contract.
533,900.00
Total
o
Current fiscal Year
Commission Action:
o Approved
o Approved w/Conditions
o Denied
o Continued to:
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
IS
ACM
Other
Originating Department:
Informatl~~]ment
User DepartrL~t:
InforlNtlon MgmtJPo!ice
Costs:
SubmiUed by:
~
Clt Mil ger
Advertised:
Date: 08101/96 ~ Onl09196
Paper: Tpa Tro, W,nds 18 Rvw
It! Not Required
Affected Parties:
o Notified
!!I Not Required
Funding Source:
o c.pltallmpro\'C!mrnt.
It! Oprr"UIlS:
o Othu:
Attach m ents:
Bid Tab
Summary of Bid
Appropriation Code
555.09862-546200-519.(100
010-01144.S30300-S21.o00
o None
o Printed on recycled paper
'",.....;.<+1.." ,,;.: ...q, ...."".
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CITY OF CLEARWATER
BID 173~96 OPENED AUGUST 20, 1996
A-4 AND A..& MAINTENANCE
BID TABULAnON
~v
SOLAREX TECHNOLOGIES
UNIVERSAL FINANCIAL
LAKELAND. FLORIDA
ORLANDO. FLORIDA
!!EM DESCRIPTION MONTHLY ANNUAL MONTHLY ANNUAL
f ' A-4 HARDWARE MAINTENANCE $ '1;185.00 $ 14;220.00 $ 1.481.00 $ 17;772.00
2 ' Aoo6 HARDWARI: MAINTENANCE. $ 1;640.00 $ 19,680.00 $ 5,625.00 $ 67;500.00
. \,
TOTAL ANNUAL COST: $ 33,900.00 $ 85,272.00
, .
.... TERMS: NET 30 " NET
START DATE: 30 DAYS 45 DAYS
'. 1~'
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SUMMARY OF BID 173-96
BIDS SOLICITED:
BIDS RECEIVED:
NO RESPONSE:
"NO-BID" RESPONSE:
Do Not Offer SelVlce:
16
2
12
2
2
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11'^- S Clearwater City Commission
Agenda Cover Memorandum
'.~'c:':::"'D
Item #: :': ~:~:';'::"/
O';':5~':; 'ti"/ ' ,1
Meeting Date: :~'l
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,
SUBJECT:
Yearly maintenance contract for Oracle Database
RECOMMENDATION/MOTION: Renew a contract to Oracle Corporation of Redwood Shores, CA in the
amount of $29,708.31 for software support of four Oracle database licenses, from October 1, 1996 through
September 30, 1997, in accordance with the Code Sec. 2.564(1)(b), sole source
lP:1 and that the appropriate officials be authorized to execute same.
BACKGROUND:
I
I
. The City utilizes (1) VAX 4000/300 and (3) DEC Alpha computers to run the Ross Financial System, the Utility
Billing System, the new PeopleSoft Payroll System, and the new Tidemark Central Permitting System.
. All of these systems require Oracle database products to operate. Oracle is a product that integrates the
application (such as Payroll or Utility Billing) with the data files, to enable a user to access the information in the
files.
. This maintenance contract provides telephone technical assistance, program updates, CD-ROM and
newsletter technical support, and an electronic bulletin board service for tracking of support requests.
. Product patches, bug fixes, enhancements, and documentation are also made available throughout the year.
. The City subscribes to Oracle Bronze technical support - Monday through Friday. from 5 a.m. to 6 p.m. Pacific
Time for the Finance and Utilities Systems.
. The Oracle Sliver support includes all the services included in Oracle Bronze and gives 7 day a week, 24 hour
per day coverage. This was selected for the Tidemark and Peoplesoft Systems because they are in
implementation stages and may need weekends and evening support.
. This agenda item changes all the City's Oracle maintenance contracts to be co~terminus with the City's fiscal
year, resulting in easier tracking and fewer agendas.
. This software is proprietary and therefore can only be supported by Oracle as a sole source vendor.
. The proposed 1996/97 Information Management Operating budget includes sufficient funds for this contract.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
IS
ACM
Other
Originating Department:
Infor~~Dalement
User Department:
Information Management
Costs:
$29,708.31
Commission Action:
o Approved
o Approved w/Conditlons
o Denied
o Continued to:
Total
00.00
Current Fiscal Year
Submitted by:
;Cit~g~
Advertised:
Date:
Paper:
ItI Not Required
Affected Parties:
o NotUled
~ Not Required
Funding Source:
o Capltlllmp.:
Ii1 Operating:
D Other:
Attachments:
Maintenance
quotatlonlfaxed)
Appropriation Code
555 -09862-M6200-619-00D
l!I None
o PrInted on recycled paper
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ORACLE-
~S'
l\Ilr-t"4'11 s..~ lit t.(~lk~tlnll
2u On-It ntlV('
e.lmtl/IJ
C':&llrlltlll~ Y''\IKll
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folIC 1 U.,n6.7GN
August 21, 1996
Quore 1/: lS1331.nJafayet
Phone: 813 462~6674
Fax: 813 5624696
MICHAEL SUUJVANT
CITY OF CLEARWATER
10 S MISSOURI A VENUB
CLEARWATER, PL 34616~S761
Dear MICHAEL:
We arc pleased to announce a new suhe of supporl programs designed ro enlw1ce your utilization of Oracle
software. 'Ib.ese new programs Q)led Oracle Gold, t)racle Silver and Oracle Bronze offer expanded service and
~cr flexibUity. I am quoting the new service which bcst matches your needs based on last year's support
renewal. ,
The benefiu and services you are receiving under YOIll' cumnt Technical SUppOrt agrcemeDl are about [0 expire.
To renew your support, please send me a Purchase Otder as soon as poSSible.
This price quotation is, pursuam to the teuns and conditions of the Software Ucense and Sel'Vices Agreement (SLSA)
between Oracle Corporation and CITY OF CLEARWATER.
Internet Address:
(Pteose Provide, Sf Available)
CSlI: 1072366
CPU: DEe 2100IASOOMP(l cpu)
Tenn of SUpport: 10-01-19961009-30.1997
BUling Tmns: Net 30
Suppon Type: BRONZE ADV ANCB
Products
DBe COBOL
RDB
Users
1 NAMED
40 CONCUR
~
300.00
12,000.00
12,300.00
Subtotal =
CSII: 1072368
CPU: VAXSERVER 4300
Term of Suppon: 10-01-1996 to 09-30~1991
Billing Terms: Net 30
~p~n~: BRONZEADVANCB
PJ:9ducts
DEC COBOL
ROB
u.a.ers
1 NAMED
20 CONCUR
Fee
300.00
6,000.00
6,300.00
Subtotal D
csu: 1151682
CPU: DBC ALPHA
I'age 1
---
08/21/96 WED 10:22 FAX 415 633 3870
PC SUPPORT SALES
~003
~t)
ORACLe-
$Ullrntr Mlr .'1:. ~hrk\lily.:
211 I)Avis Drive
1\.t1monL
C~lIr"lnl.\ !linn:!
l"hone .., L ",n~,'''7
r~lI o1I5.jl1lS.7C.14
Term of Suppon: 07-15-1991 to 09~30-1997
Billing Terms: Net 30
Suppon Type: SILVER ADVANCE
Products Users
WORKGROUP SER.VE2S CONCUR
Eg,g,
774.66
774.66
Subtotal -
;,
CSI#: 1100359
CPU: DOS
Tenn of Suppon: 01-04-1997 to 09-30-1997
Billing Terms: Net 30
Support Type: saVER. AnV ANCE
t.': .
products Users
ORACLE' SERVER '5 CONCUR
PLUS 1 CONCUR
NET 76 CONCUR
NET J. CONCUR
NET 1 CONCUR
TCP!IP 7S CONCUR
TCP/IP 1 CONCUR
TCP!IP 37 CONCUR
TCP/IP 1 CONCUR
TCP!IP 1 CONCUR
TCP/IP 1 CONCUR
Subtotal =
Fee
9. 9a6.. 30
177.53
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
'"
. ,
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~ Ii;
10,163.B3
eSJ#: 1131732
CPU: WINDOWS
Term of Suppan: 04-10-1996 to 09~30~1997
Billing Terms: Net 30
SUppon Type: SILVER ADY ANCB '
.;
Products Uaers
DISCOVERER/20001 NAMED
~
169.B2
, '
:.1
. . ~~
Subtoeal :z
169.B2
, ..
Total ..
,;
Total amount 1:
29,708.31
2,079.5B
31,787.89
Tax =
TIDS QUOTATION IS VALID FOR SIXTY DA.YS FROM THE DATE OF ISSUANCE.
For information regarding Oracle OpenWorld. November 3~8. 1996 nt Moscone Center in San Francisco. please
call1~800-304~664 or email OpenWrld@u.s.oracle.cum.
Ask me about promotional pricing on TRAINING UNITS when purclwed with this support renewal.
. ~.
Page 2
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Clearwater City Commission
Agenda Cover Memorandum
Ham #:
~
'q~5;q~,
Mealing Dale:
SUBJECT:
Yearly Software Maintenance for PeopleSoft Payroll/Human Resources System
RECOMMENDA lION/MOlION:
Award a contract to PeopJeSoft, Inc. of Walnut Creek, CA, in the amount of $61,744.00 for system
support and maintenance, effective 11/06/96 through 11/05/97, in accordance with Code Section
2.564(1 )(b), sole source
lEI and that the appropriate officials be aUlhorb:ed to execute same.
BACKGROUND:
· The City purchased the PeopleSoft Payroll and Human Resources System in November, 1995.
· This contract will provide periodic software enhancements, source code updates, and on-going telephone
support for the Payroll/Human Resources system.
· The availability of phone support to answer technical questions is important, especially during the first few
years of the system when City staff is unfamiliar with the application.
· PeopleSoft historically has provided 1 or 2 major enhancements per year to these product, as well as
numerous minor releases (or f1fixesfl), in addition to telephone support.
· The maintenance cost is based on 17% of current market price, of system purchased by the City. After the
first year, the yearly maintenance can be increased no more than 10% per year.
· Support is provided Monday through Friday, 6:00 am to 6:30 P.M. Pacific Time, with the exception of
designated holidays. Telephone support is available 24 hours, 7 days a week for live (in production)
customers who need to resolve critical problems outside of normal support hours.
· PeopleSoft also assigns an account manager to be the primary interface betweef"! the City and PeopleSoft as
'part of the support fee. An on-line bulletin board is also included.
Reviewed by:
Lesal
Budget
Purchasing
Risk Mgmt.
IS
ACM
Other
$61,744.00
Total
000.00
Current Fiscal Year
Commission Action:
o Approved
o Approved wfConditlons
o Denied
o Continued to:
Originating Department:
Information ~naBernent
User Depart~:(j.D
InfonMtlon Management
Costs:
Submitted by:
Advertised:
Date:
':'\
Paper:
- 0 Not Required
Affected Parties:
o Notified
ItI Not Required
Funding Source:
o C~II.111mprovtmenlt
iii Oper.Unll:
o Olher:
Ctty~~
Appropriation Code
5 SSo09862-S4620o-S 79-000
Attachments:
Software Support Services
Maintenance quotation
o None
o Printed on rec:yded paper
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The FY 1996/97 Information'Management operati~g budget includes sufficient funds for this purchase.
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FILE No. 981 101'18 195 12:29 ID:PECPLE SCfT
1 404 814 5501
p~ 9
sortwan: Support Ben-lea
Tum.w aad CQlldhlGDI
Software Suppa" SClVlccs Tenns In4 Candhlons (-Suppa" Servlces-) are n:feralccd In and incorporated Into lite:
, License Agreement between PcoplcSoft and Uccnscc. Upon reasonable nollee, PcoplcSoft rcsavcs &.he right 10
modify the tcnns and candltioOJ or SUPPOd Services on en annuaJ baslt to rcflet1 CWTCnl markcc c:ondllJollJ.
1. Conral:c
Pc:oplcSoft provides Licensee whll Support Services Cor the Sofhtarc In consldcmtJoo for LlcQUcc', payment of the
appUtablc fees to PcoplcSoil
1. S6ftwarc Mail1tenlGtc .
The Collowlng technical and fw1cdonallmprovemcnll will be luuc:d pcriodIaaUy by PcapfcSoCl to I",nove Sonware
oper:uions:
a. Fixes to Errors;
~. Updalcs~ and
,c. EnhanccmcnlS conlalncd wllhln new rdc:ascs.
J. Priority Levd or Erran
ptoplcSon shall rC3Sonably dcumnlne the priority l=vel o( Enur. pcop1~n uses the CoUowln. prolooals:
-
o
Priori&)' A Emu.:
PoopleSoft prompUy inldlllCl the (oUowinS pRH:cdW'CS: (I) aulp PcoplcSoft. spectBUslS to cancet the Error.
(2) provide on80111g communicndoo on the slaNI of the cxuTcalons; and (J) lmmcdlaldy collU1\cnce to provide
a Wodwound or a Fix.
PriorilY B Erron:
(I) PcoplcSoflaulgns Ii Pc:oplcSoft specialist to Q)mmcncc comaion oC Error Rod (2) Provide escalation
procedures as relJSolUlbly deu:nnlncd by pcoplcSon support staff. PeoplcSaR exercises aU commcrcla1f)'
reasonable dfons &0 Include the Fix for !he Error In the nCJCl Software malnlena.nCO rcJcasc.
Priority C EnDrs:
PeoplcSol\ may include Lhn Fb fOf the Error in !he nClCI nuUof SoftWlU'C rd~.
-I. Tdcpbanc Support
PcopI cSoft provides lelephone lechnlcal suppa" amtcmlng Is1slaJlBLfon and use of the SoftwDte. Except fur
designated hoUdays, stBndard telc:pbonc suppon OOUJ3 an: Monday through Friday. 6:00 am. to 6:30 p.m. PacU1c
Time. Telephone SuppO" II avaJJable 24-hour. 7-day. a wcclc (or In-produc:tJon customers who need 10 resolve
critical production problems outstdc of normnl suppon hours. .. '
, I
5. Accounl MaD.r.u
pcoplcSon assigns Wlncc:oum manas" 10 as.slll the on-galnB luppon rcladonshlp. ^ reasonnble amouor DC
UCQ)W1t (nanD," on-She lime Is lru:ludcd In the annWll Support SCtVICCl fee. Llcc:n.scc wUl rdmburs(\ PcoplcSaf\
(or LIIe rcasolUlble trowel and living expenses of the ac;cgunl manager ror onoSltc awvh)'.
, 6. PEOPLESOFf rORUM
a. PcoplcSof'l Fonun on-line bulletin board S)'S1ctn features posdnSS by PcoplcSoR and PeoplcSoft SOftW8fC
users fCgardlng tcchnlC4l and non-lechnlcal topics of Interest Licensee shaU access PeopleSoft Forum
solely through LlceuscC's CompuScnoe scrvlCCl account. At Licensee's own expense, Licensee shnU
acquire !he CompuScrvc service and a Uccmc to use Lolus Notes.
Revised JW1W1l)' 1995
Pasc I of)
FILE No. 981 101'18 "95 12:29 ID :PECR.E SlFT
1 404 814 5501
~10
b. All malnlClW\c~ cdCI$CI1D4 propul D.ltCI to t.bc Software _y be dc1l~cn:d to UCCllSCC duoup
PcoplcSoIl Forum. AU Wonnadoa lpCdIled In PcopleSoft Fonuu by PeoplcSoft IJ confldcndaJ and
proprlctll)' 10 PcoplcSot\ IIl4 &twl oo1y be used 14 coQACC:t1oa wltb Llccnacc'1 use 0(' the So(\w," and
lnforuwJoaal co rnmunlc:alJonl wllh aLlIer Pc:oplcSoR FOf\Im pznlclpaDlS. Pc:oplcSoR n:aavca aha dghllO
lnodU'y Wonoatloa posted to Pc:oplcSoft Forwn. PcoplcSof\ shall have the ri&hlIO publbb and d1IUUnuc
only Ihrou&b PeoplcSoR Forum In aU -JIWI8C11 and Iq UIOdalloa wilb Ua:oscc~ name illY matc:rla1 or
loftware propanu provided by Ucmsee to PeopleSoft Ponuo. l.k:c:nsec IbalI not UIC PcoplcSoR FONm
fot Idvcrtb1ng or pubUc rdllJolII pwpoJr::l and lball ooJy submit lDf'onnadOA to PcoplcSoft FOlUm whlc:b ~
il owned by Llc:cnsec or which Llcc:ascc bat Ihtnl paItJ pc:rmJuIoa.lO aubmk 10 PcapkSoft FONm Cot Ule
by aU olber PcoplcSoft Ponun ulen.
c. In Ihc lalCr'CSt of dImIA1sb.Lna exposure to aoftwarc vlNscl. PcopleSaR tcstI and ICICLI for IOftwarc VIlUJCI
aU lnfarmadon enleral by PcoplcSoft prior 10 Nbmlssioo or IntonnaIJon Ia PeoplcSoft Forum. Weenscc
shall abo use . n:Uablo vinal detodloP IJSI:m on an)' software or 1Pf'0CllUtJa1l posted to Pcop IcSon PONJD,
ua.l1l:z:c: back-up proccdurcl. maPkor ICCCUIO PeaplcSaft Fona.na. pro~y DCH./tJ PeoplcSoft at illY vltuJ
dctcacd within Llccmcc" .yllcmJ auoclI1cd wIth pcoplcSon Forum and lcocnlly cxcn;Uc . n:asooablo
degree of caudoa when udUzlnC LnronnadoA from PcoplcSaft Forum. Pc:op I cSoft doca POI wam.nt Ihal
PcoplcSol\ Ponun wUl operate wltbouf1nICll1lpl1on orwlthoul cnors. PcoplcSoft reserves' Ihe riJhllo
modify or 5USpcnd PcoplcSoft Forum ICIVkc In coMecdoa wkh PcopleSoft'. provbiDn ror Support
SctVlca. '
7. Fee.
The first YClU' at Support Savlc;cs is IDcluded in tile Software lIame tCCl, lhcrca.ncr,ln the evenl Licensee: dCC1S 10
continue 10 sccdyc Support S~iCC3. LlI:auco shall pay PcoplcSoft the annual Suppal1 S~lces teo as set folth in
the applicable SdleduJc. Support Services arc blUed on an annual bull. plyable lA advance. Unle!S Llc-enseg
provide:! PClQ~Ie.SoR. wllh a valid Il\-"t exemption or dtrcctpll.Y ctrtific;l~. Ua::nsc:e shaU be responsible fOf ll.lt u.."'ts
assodl1lc:d with Suppol1 SaviCCl, other dWllUcs based OD PeoplcSafr.lncolOc. Llcensee'l paymcnl sbaU be due
wUhln th.\ny (30) day. of recdpt or lhc PcopleSoft lovolcc.
Should Llocnsce clcu Itat to lU\CW Support Services and subsequently RC(ucst 5uppon Savlccs. PcoplcSo(\ shall
reinswc Support Saviccs ani)' aftp'LlcpasccpayspeoplcSon tho &lUluaI!hcn c:wrent fee plul aU c:wnulative Cees
Ltw would have bcen payable had UcCQJcc oolluspcndcd Support Servh:ea.
,
8. Term aDd TcmalalliQD
Ul1Icu a shaner lema is agreed to in wridBl by both panics. suppon SeJVlccs shall be provided (or one (1) year
from !.he Schedule ElTectJvc Dale and sh4U be cxtended Cllch addldonal YClU' unless lennJnatcd by dlhcr pany.
Each one (I) )'c::lI' tcnn shall commence on !he annJvc:wy 01 tho Schedule Effective Date.
fUmer pony may tcnnJnatc!he Support Services pmvbions lU the: end oCtile originaJ term or lithe end or any
renewal term by glvlnglhe other plioit)' wriUen pOlice Illcasl nilleS)' (90) day. prior 10 the cud or any tc.rm.
(n the event LlcCr1See: rolll 10 make pl)'mCflI pW1lWlllO Ihc scalon tilled -FcCl-. or in the evenl Llcensec brcactu:.
the Support SCI"o'tccs proviskms and such breach tIllS oat been cured wllhll1lhlny (30) da)'1 01 written recelpl of
police arbrc.och. PcoplcSofl may suspend or C3Rcd Support Services.
~
9. Eldu slonl
Pcoph:So(\ 5haU bu~c QO obUpllon 10 suppo":
a. AlIcrcd. damaged or substantiall)' modUlcd Software;
b. SoRwatO tbat l& not th~ thcn~um:n, or PRvlol1S StqucnriaJ Rclcu1l',
c. Erron caused by L1censee'1 ac&IIStatc, hardwaro malfWlClkm or olhcr causes beyond &hc rcasanablc
conlrOl 01 pcop1cSon~
d. SoOwan: InstaJled In. hardwW'c or operadnl environmenl nolluppCf1cd by PcopleSoO: and
c. Third put)' soRwarc QQt Uccnscd tbrough PcoplcSa.ft.
.-
Revuc4 Jnuuary 1995
Pile 2 of)
-
,.
FILE No. 981 10--18 -95 12:31 ID:PECPLE sa=r
1 404 814 5501
'~l1
10. Gelleral
AU Updates provided 10 Uecnscc n nbJcc.11o Lbo Ia1DIIIId oondlclocw 01 \be Ap1:CIDCQS.
Pc:opleSoft shall nol be Ibblc for Ill)' fallure Dr' delay ID pafOIWmCC or Ibc Suppo" 9czvkcs due 1:0 causes beJoad
lIS rcuonab Ie conIrOl. My UIc", or UDCnforc:able provlalon shall be 1C\'cm! from theae Tenn.a and Coodidolll.
Llcauec agrees Challn)' lnfClllDlllon rccdvcd purwanllO Ihcaa Terms and Condklona ,hall be deeard .ubJ= 10
\ho llon-4lstlolUlC obUplloPl set ranh III ahe AlI'ccmeaL The Support Scrvkc:s Tcmu and Conditions llatCI the
entire agrccmcnc of pcopleSon.. provldoa of Support Services 10 UCCDSCC IDd IIUI)' only be amended by . wouca
amendmCDI executed by both pII1ICI.
n. Pdlalllo.,
UaJcss olhc:rwlsc dcllncd he:tdn. capltaUZcd ItrmI used bcrdA shall bin the: same mc:anJn1 U let for&b La ahe ,
Apecmcnl and IIpIlIIClble Schedule.
-Enhancc.mcrn- means ItChnlc:a.l or fundlonal addklol\S 10 the Software \0 lmpro't'c software CUndionaUty lAClJor
OpCnl1ioIll. Enhancc:mcnlS ate dcUvcn:d wllh ncw rdcascs oflho Sohue.
. .
-Error" mClJllI malfunction in aheSoftwar'c which dcpades Ihc uscotlbc SoflwlR.
.
.
- Fix- meant the rcpalr or replacemcot cJ IOW"CC or obJ cct or exCQlUlblo cocio vaDOS or the Softwarclo RmCdy I.l1
Errol.
.PrevlollS SequcntJaJ RdClSC- means the release of Software for use In. paI1fcuJ. opcntln& CIIvlroamCllt which
bas been replaced by . sublcqucm rdcasc 01 Lhc Software In tho same opcnllnl CQvlronment A Previous
Sequential Release wiU be supported by PeoplcSoft few. period of fiIlcco (IS) mont.h$ after release of the
subscquL1lI release.
.Priorily A. means an Emu Iha&: (I) n:n.clcn Ihc SoCtwlU'C Inopcr.ulvc; or (2) ClUICS Ihc Software to (wi
c:;uasuophlcaUy.
-PrioriI)' S- mc:arlllA Enw &hat atrcc::u performance: of tho Software. but docs not probibtl Uccnscc's use 0( the
Software.
-PrioriI)' C. mc:ans an Error that ClUSCl only. minot lmpac:t or Ihc USD of lbc Software.
-Update" means aU publlshc:d revisions 10 the prln!td documcnLldaa and oae (l) CXlpy of tllc new release ollbc
Software whkb IRI QQI dealpatcd by PcoplcSaft at ncw produc;tS rot which II dwaca separately.
.Woriwowu.l" means a dlansc In the proc:cdl1.l'Cl rollowcd or dala suppUcd 10 avoid an Error wllhaul signUlc:andy
i~a.irinl pcdoml31\tc of the Sol\waro.
Revised January 1995
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'Ibta Is to l~rorm you ~ your maintenance for 1996 for HIt. Payron, Unlimited workstalioRS. Server
SQ~ aDd a tesl and devtfqxnent COP), Is 11" of $363.200 rOl . toea! of 561.744. noI includfllg lax. 11Lls
involce v.iJ1 be COQ1)letCeJ aDd maned to you this week and Is ctae beCoce October 31, 1996. _
.
Iryau have any fwthu ~ons plwe feel free to calJ me 1151Q.467..7137.
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Clearwater City Commission
Agenda Cover Memorandum
Itcm II
Hcetlng Dato: 09/05196
;;)'1
SUBJECT:
Subscription Services for Library Materials
RECOMMENDATION/MOTION:
Extend the contract with Ebsco Subscription Services, Birmingham, AL, for the
period 10/1/96 through 9/30/97, in the estimated amount of $65,000, for
periodical subscriptions and serial standing orders in accordance with Sec.
2.564 (d) (Other governmental bid)
~ and that tho appropriate officials be authorized to eXecute same.
BACKGROUND:
The City employs Ebsco Subscription Services to maintain the Library System's
727 periodical subscriptions/reference serials. Estimated expenditures for FY
96/97 are $65,000. Expenditures equal publishers' subscription charges plus
Ebsco's 4.9% service charge. The total varies each year with publisher price
fluctuations and subscription additions or cancellations initiated by the
Library Department.
The Service includes all interactions that normally transpire between publisher
and subscriber; i.e. orders, renewals, payments, problem solving, and reports
on subscription lapses and other changes. Ebsco Subscription Services contacts
individual publishers and negotiates the best available prices. The City of
Clearwater payments are distributed by Ebsco to many publishers, eliminating
the necessity for the Library and Finance Departments to process approximately
300 additional purchase orders and associated invoices which result from direct
transactions with publishers.
,
Ebsco Subscription Services is included on the current State of Florida Library
Materials Contract.
Sufficient funds have been requested in the Library's Books and publications
capital improvement project for FY 96/97.
Reviewed by: Originating Oept: Costs: S 65.000 Commission Action:
Legal ~ ~ Library Total 0 Approved
Budget 0 Approved w/condftfons
Purchasing $
Risk Hgmt. Current Fiscal Yr. 0 Denied
CIS ~ User Dept: 0 Continued to:
ACH R. Funding Source:
Other /81 Capftal l~.
Advertised: 0 operating Attachments:
Date: 0 Other
1f1 Paper:
/81 Not Required 0 None
Sublllitted by: Affected Parties Appropriation Code:
Cjt'l'la~ 0 Noti tied 315-93510-564400-571-000
~ Not Requi red
o Printed on recycled paper
8,. ·
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Clearwater City Commission
Mf\ :1-. Agenda Cover Memorandum
JZ
Item ,
Heetlng Datet
-
C(.S.Q0
SUBJECT:
Marina Gifts and souvenirs Lease Agreement
RECOMMENDATION/MOTION:
Approve the Lease Agreement for marina building rooms 5 and 9 to Roy M.
Carpenter and Mary Kay carpenter, d/b/a Marina Gifts and Souvenirs, for a five
(5) year period, for the total sum of $133,350, plUS Consumer Price Index
increases in years 1998 through 2001, plus 10% of the annual gross revenues
exceeding $241,200,
~ and thut the appropriate offlclala be authorized to eKecute same.
SUMMARY:
* Roy M. Carpenter and Mary Kay Carpenter have operated the Marina Gifts and
Souvenirs business since March 1988. Over the years, they have made major
improvements to the rented space and are considered by city staff to be
excellent tenants of Clearwater Marina.
* Under the old lease, Mr. & Mrs Carpenter were paying the city $2,100 per
month, plus tax and 10 percent of annual gross sales over $241,200.
* For years FY92/93 through FY94/95, Mr. & Mrs. Carpenter paid the city a
total of $121,029.13, which averages out to over $40,000 per year.
* The actual square footage of rooms 5 an 9, as measured by Measure Masters,
is 1,524.
* The Marina Gifts and Souvenirs Lease Agreement will expire on September 30,
1996.
* Under the terms of this new five (5) year lease, starting October 1, 1996,
the lessees will pay $2,222.50 per month, plus 10% of the gross sales over
$241,200 until January 1, 1998 when a Consumer Price Index (CPI) increase will
be added to the monthly lease payment.
Rwi ewcd bv:
Legal
Budget
Purchusing
Risk Hgmt.
CIS
ACH
Other
~
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H/A
originating Dept:
Harlne
S MIA
Total
~Iufon Action:
C Approved
CJ Approved W/condltfons
C Denied
C Continued to:
User Dept:
, MIA
Current Fiscal Yr.
Marine
Flrlding Source:
o Capf tal Jnp.
o Operating
o Other
AttachMnu:
1. Letter from Hr. Roy H.
Carpenter.
2. Herina Gifts and Souvenirs
Lease Agreement.
Sl.bIlttod by:
Clty~p-
Advertlaed:
Date: N/A
Paper:
x Hot Required
Affected Parties
o Notified
X Not Requi red
Appropriation Code:
o None
o Printed on recycled paper
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Page 2
Agenda Item
Marina Gifts and Souvenirs
, ,
* There will be CPI increases on January 1, 1998, January 1, 1999, January 1,
2000 and January 1, 2001.
* In the first year of the lease, the lessee will pay $17.50 per square foot.
with a projected 3 percent CPI in 1998, 1999~ 2000 and 2001, the per square
foot charge will increase to 'over $19.00 by 2000.
* The lessee is responsible for all improvements to the space, maintenance,
insurance, taxas and utilities.
* As, an Exhibit of the lease, the lessee will sign a Guaranty of Payment of
Rent under the agreement for $133,350.,
* The lessee and all his/her employees are also required to park their private
vehicles in the Memorial civic Center Parking lot or other parlcing lot designed
by the city.,
"
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"i * Staff recommends the approval of the five (5) year Lease agreement for the
f;. Marina Gifts and Souvenirs to Roy M. Carpenter and Mary Kay Carpenter.
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Bill Held
Clearwater Municipal Marina
25 Causeway Blvd.
Clearwater Beach, FL 34630
Dear Bill;
As per ,our conversation on August 6,1996 regarding the renewal of
our 5 year lease on rooms 5 & 9 known as Marina Gifts 'And Souvenirs,
we are in agreement ofa rental rate of $17.50 per square foot for a total
,$ 26,670.00 per year, paid in equal monthly payments of $ 2,222.50.
, Also, 10% of gross sales exceeding $ 241,200.00.
However, we would appreciate the recommended C.P.I. increase on the
m~nthJy rent to began January 1, 1998 instead of Ja'nuary 1, 1997 as
this would mean another monthly rent increase in only 3 months.
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LEASE AGREEMENT
THIS LEASE AGREEMENT, made and entered into this of
199__, by and between the CITY OF CLEARWATER, FLORIDA, a municipal
corporation, hereinafter referred to as 1ILessor", and Roy M. Carpenter and
Mary Kay Carpenter, d/b/a Marina Gifts and Souvenirs, rooms 5 and 9, 25
Causeway Boulevard, Clearwater, Florida 34630, hereinafter referred to as
"Lessee."
,
. I T H B 8 B B T B I
That in consideration of the covenants herein contained of the
granting of this lease and the sums paid and to be paid hereunder, the
Lessor hereby leases to the Lessee and the Lessee hereby leases from the
Lessor according to the terms, conditions and covenants herein contained
the following described premises in the city of Clearwater, Pinellas
County, Florida, to wit:
See attached Exhibit "A."
THE PARTIES HERETO HEREBY COVENANT AND AGREE AS FOLLOWS:
1. The term of this lease shall be for five (5) years beginning
October 1, 1996, and ending September 30, 2001. The Lessor retains the
right to terminate this lease for any municipal need consistent with the
Lessor's charter; and, in addition, Lessor may terminate this lease if the
State of Florida or any of its agencies or political sUbdivisions thereof
acquire the demised property or any portion thereof for a public purpose.
This right of termination is in addition to the right of termination set
out in paragraph 14 of this Agr.eement.
2. The Lessee hereby covenants and agrees to pay rental thereof as
follows:
a. To pay the total sum of $133,350 for the 60 month term of
this lease, which shall be paid in equal monthly payments of $2,222.50.
Each monthly payment shall be due and payable on the first day of the
month, and shall be delinquent if not paid on or before the fifth day of
the month. Also. a Consumer Price Index (Cpr) increase will be added to the
month1v rental payment on January 1. 1998. Januarv 1. 1999. January 1. 200Q
and January 1. 2001. The CPT adjustment shall be based on the u. s.
Department of Commerce "National Consumer Price Index" for all Urban
Consumers. u. S. city Averaqe. (nCPr-Un) indicator and shall be determined
by dividinq the CPI-U indicator from the most recently published indicator
prior to the adjustment date and multiply the resultant number by the
YearlY lease rental amount of the most recent lease period. In addition to
the monthly rental, the, Lessee shall, at the end of each lease year, pay an
additional amount equal to ten (10) percent of yearly gross sales exceeding
$241,200 throughout the term of this lease. This payment will be made
along with the Lessee's payment of the monthly rental for the first month
of each lease year beginning with the second lease year. The Lessee will
provide the Lessor within 15 days after the end of each month during the
term of this lease a statement showing the amount of gross sales during
that month. The statement used by the Lessee to report such sales will be
in a form satisfactory to the city Manager or his designee, showing the
amount of gross sales for the month being reported and the amount of year-
to-date gross sales for the lease year. The term "gross sales" as used in
this paragraph means the entire amount of actual sales receipts, whether
for cash or otherwise, for all sales conducted in, on or from the premises.
No deduction shall be allowed for uncollected or uncollectible credit
accounts. Such term shall not include, however, any sums collected and
paid out for any sales or excise tax imposed by an governmental authority
wherein Lessee is regarded as the collecting agent.
b. Any amount due from Lessee to Lessor under this lease which
is not paid before the day the payment becomes delinquent shall bear
1
interest at the rate of fourteen (14') percent per anum from date due until
paid, plus a late charqe of Ten Dollars ($10.00) to cover Lessor's expenses
in collecting such delinquency.
c. In addition to the first month's rent of $2,222.50, which is
due and payable on the first day of the lease, the Lessee shall pay $122.50
in advance as a deposit to secure the faithful performance of the Lessee's
obligations hereunder. The Lessor may deduct from the deposit any amount
which might become due from the Lessee to the Lessor for damage to the
premises or for any reason or cause whatsoever except rent. At the end of
the term of this lease, the deposit amount or the balance thereof, if any,
shall be credited to Lessee's last monthly rental payment.
3. The demised premises shall be used only for the purpose of
conducting therein the business of retail sales, limited to the sale of
gift items, specialties, beach clothing and toys.
4. The Lessee hereby covenants and agrees to make no unlawful,
improper, or offensive use of the leased premises. Lessee further
covenants and agrees not to assign, mortgage, pledge, hypothecate or sublet
this lease or any of its right herein in whole or in part without the prior
written consent of Lessor. The consent of Lessor to any assignment,
mortgaging, pledging, hypothecating or subletting shall not constitute a
waiver of the necessity for such consent to any subsequent assignment,
mortgage, pledging, hypothecating or sUbletting. This paragraph shall be
construed to include a prohibition against any assignment of subletting by
operation of law. If this lease is assigned, or if the premises or any
part thereof are sublet,or occupied by anybody other than Lessee, Lessor
may collect rent from the assignee, sub-tenant or occupant, and apply the
net amount collected to the rent herein required, but no such occupancy or
collection shall be deemed a waiver of this covenant, or the acceptance of
the assignee, sub-tenant or occupant as tenant, or a release of Lessee from
the further performance by Lessee of covenants on the part of Lessee herein
contained. If at any time during the term of this lease, any part or all
of the corporate shares of Lessee shall be transferred by sale, assignment,
bequest, inheritance, operation of law or other disposition so as to result
in a change in the present effective voting control of Lessee by the
person, persons or entity which presently is the ultimate owner of a
majority of such corporate shares on the date of this leases, Lessee shall
promptly notify Lessor in writing of such change. If the new owner is a
private or public corporation, Lessor shall promptly advise Lessee if it
has any objections thereto and the reasons therefor. Lessee shall have
thirty (30) days from receipt of said objections within which to try to
convince Lessor of the unreasonableness of its objections, failing which
Lessor may terminate this lease any time after such change in control by
giving Lessee ninety (90) days prior written notice of such termination,
such notice to be provided within thirty (30) days fOllowing the time
period provided to Lessee. Lessee shall not permit any business to be
operated in or from the premises by any concessionaire or Licensee.
S. Lessee agrees that it will promptly pay all ad valorem real
property taxes and personal property taxes that may be assessed and filed
against the demised property or the leasehold created by this agreement, or
both, during the term of this lease. Lessee further agrees that it will
pay any state sales tax due on the rental payment made by the Lessee to the
2
I
Lessor and that it will pay all other taxes and fees, including, but not
limited to, occupational license, beverage license, and permits relating
the operation of the business conducted on the demised premises, which are
required by law. 'Nothing herein shall obligate Lessee to payor to
reimburse Lessor for the payment of assessments for permanent improvements,
including but not limited to sidewalks, sewers, and streets, that would
benefit the demised premises.
6. The Lessee hereby covenants and agrees to pay all bills for
electrical service to the premises when due, to Florida Power Corporation,
in accordance with the company's rates and billing. At no expense to the
Lessee, the Lessor agrees to furnish a refuse disposal location and a
refuse disposal container located outside the demised premises for the use
of the Lessee.
7. The Lessee further covenants and agrees to operate the business
authorized to be conducted on the premises during the entire year of each
year during the term of this lease, except for any period of time involved
in natural disasters, including governmental orders or requirements such as
evacuation for hurricane preparations, and any time necessary to repair or
replace any damage caused to the demised premises by as natural disaster.
8. The Lessee assumes full responsibility for and covenants and
ag~ees to save harmless and indemnify the Lessor from any and all liability
for damage to property and injury to persons resulting from or in
connection with the Lessee's use and occupancy of the demised premises
under this lease. In addition, during the term of the lease, Lessee shall
at Lessee's expense obtain and maintain insurance coverage conforming to
the requirements in Exhibit liB" attached hereto.
9. If at any time during the term of this lease, the building or
premises or any part, system or component hereof (hereinafter, the Itdemised
,premises") shall be damaged OL~ destroyed to the extent that the Lessee
cannot operate the business authorized to be conducted thereon, and the
Lessor determines that said demised premises can be restored by making
appropriate repairs, the monthly rent as provided for in paragraph 2a above
shall abate until the demised premises have been restored or until
commencement of business by the Lessee, whichever is sooner.
If the demised premises shall be totally destroyed or so damaged as to
render it practically useless during the term of this lease, then and in
that event, the Lessee or Lessor may terminate this lease as of the date of
such damage or upon thirty (30) days written notice to the other party to
this lease.
, In the event of damage or destruction as enumerated above, and except
as otherwise specifically provided under this agreement, both parties waive
any and all rights of recovery against the other party for any direct or
indirect loss occurring to the demised premises or as a result of damage or
destruction of the demised premises.
In the case of demolition and reconstruction of the Marina or major
renovation by construction, the Lessee shall be given the first opportunity
to bid for similar space, provided that space for Lessee's type of business
is allocated therein.
10. Except as otherwise provided herein , upon the happening of any
one or more of the following events ("Events of DefaUlt"):
a. Lessee's default in the payment of any rental or other sums
3
due for a period of five (5) days after the due date;
b. Lessee's continued default with respect to any other covenant
of this lease for a period of fifteen (15) days after receipt of written
notice. of such ,default by Lessee from Lessor, provided that if such
default reasonably requires more than fifteen (15) days to cure, there
shall be no Event or Default if Lessee has commenced curative action with
the fifteen (15) day period and diligently prosecutes such action to
completion;
c. There shall be filed by or against Lessee in any court
pursuant to any statute either of the United states or of any state, a
petition in bankruptcy or insolvency or for reorganization or arrangement,
or for the appointment of a receiver or trustee of all or a portion of
Lessee's property, or if Lessee makes an assignment for the benefit of
creditors or if there is an assignment by operation of law, or if Lessee
makes application to Lessee's creditors to settle or compound or extend the
time for payment of Lessee's obligations, or if execution, seizure or
attachment shall be levied upon any of Lessee's; property or the premises
are taken or occupied or attempted to be taken or occupied by someone other
than Lessee; however, in the event of execution, seizure or attachment,
Lessee may post a bond satisfactory to Lessor which bond shall stay the
default resulting from any execution, levy, seizure or attachment for a
period of 120 days. Failure to remove the levy, seizure or attachment
within the 120 day period shall constitute an Event or Default, and the
bond posted shall be forfeited; or
d. Lessee's vacating or abandoning the premises; then Lessor, at
its option, may exercise anyone or more of the following remedies which
shall be cumulative;
(1) Terminate Lessee's right to possession under this lease
and re-enter and take possession of the premises, and relet or attempt to
relet the premises on behalf of Lessee; however, such reletting or attempt
to relet shall only involve a prospective tenant capable of providing
comparable or better type service, at such rent and under such terms and
conditions as Lessor may deem best under the circumstances for the purpose
of reducing Lessee's liability, and Lessor shall not be deemed to have
thereby accepted a surrender of the premises, and Lessee shall remain
liable for all rents and additional rents due under this lease and for all
damages suffered by Lessor because of Lessee's breach of any of the
covenants of this lease. Said damages shall include, but not be limited
to, charges for removal and storage of Lessee's property, remodeling and
repairs, leasing, commissions and legal fees. In addition to its remedies
hereunder, Lessor may accelerate all fixed rentals due under this lease, in
which event the Lessee shall be liable for all past due rent, accelerated
rent and damages as described above; however, with respect to the
accelerated rent, Lessor shall receive only the present value of such
accelerated rent. At any time during repossession and reletting pursuant
to this subsection, Lessor may by delivering written notice to Lessee,
elect to exercise its option under the following subparagraph to accept a
surrender of the premises, terminate and cancel this lease, and retake
possession and occupancy of the premise on behalf of Lessor.
(2) Declare this lease to be terminated, whereupon the term
hereby granted and all rights, title and interest of Lessee in the premises
4
shall end and Lessor may re-enter upon and take possession of the premises.
Such termination shall be without prejudice to Lessor's right to collect
from Lessee any rental or additional rental which has accrued prior to such
termination together with all damages, including, but not limited tOt the
damages specified in subparagraph (1) of this paragraph Which are suffered
by Lessor because of Lessee's breach of any covenant under this lease.
(3) Exercise any and all rights and privileges that Lessor
may have under the laws of the state of Florida and the United states of
lunerica.
11. a. The Lessee hereby agrees to perform certain improvements to
the exterior of the demised premises. These improvements shall include -
NONE. These improvements shall be performed at the expense of the Lessee.
b. The Lessee hereby covenants and agrees to keep and maintain
the premises and fixtures located herein in good condition and repair
during the term of this lease and any extension hereof, and to return the
premises to the Lessor upon the expiration of the term hereof in as good
condition as they now are, ordinary wear and tear and damage by the
elements only excepted. No alteration or improvements may be made to the
premises without the written consent of the Lessor. Any and all fixtures
attached to the premises shall revert absolutely and become the property of
the Lessor upon the expiration of the term hereof; provided, however, that
the Lessor at its option may require the Lessee to remove all fixtures,
partitions, racks, shelves or other improvements from the premises upon the
expiration of the term of the lease at the cost of the Lessee. Any damage
to the premises occasioned by said removal shall be repaired at the
Lessee's expense~
12. The Lessee, at its own cost, may place only window, wall or
canopy signs on the demised premises, provided said signs are approved as
to color, style and letter size by the Harbormaster of the Lessor, and
additionally conform to the sign ordinance of Lessor presently in force or
as may be amended from time to time during the term of the lease. No other
signs shall be placed or maintained by the Lessee on the premises. Any
nonconforming sign now on the premises shall be removed by the Lessee
within 30 days of approval of the lease. The Lessee shall, upon expiration
or termination of the lease, completely remove any and all signs that have
been placed on the leased premises by the Lessee.
13. If at any time during the term of the lease the Lessee is
authorized to make improvements to the demised premises, Lessee agrees in
such event to indemnify and save harmless the Lessor as follows:
a. For any mechanic's lien which may be asserted as a claim
against the leased property; and
b. For the faithful performance of the covenants contained in
paragraph 11 above; and
c. To obtain from the contractor a good and sufficient
performance and payment bond signed by a reputable insurance company doing
business in Florida, which bond shall be in an amount equal to one hundred
(100%) percent of the cost of construction of the contemplated improvements
to the demised premises, guaranteeing that the improvements will be
completed and that subcontractors, laborers and materialmen will be paid in
accordance with the contract for the improvements.
14. In the event of the acquisition of this property or any portion
5
"
thereot by exercise of proper authority, by any governmental agency other
than Lessor, whether by eminent domain or otherwise, it is understood and
agreed that notification of the institution of such action shall be
promptly given Lessee, so the Lessee may intervene in such action as a
party. The award of compensation shall be apportioned by the parties in
accordance with the Florida law of eminent domain. Rents shall abate in
proportion to the extent of interference with or discontinuance of Lessee's
business; provided, however, in such event the Lessor may, at its sole
discretion, terminate this lease under the provisions of paragraph 1 above
by making the payment to the Lessee as provided therein.
15. Lessor covenants and agrees that upon payment by Lessee of the
rents herein provided, and upon observance and performance by Lessee of all
the covenants, terms and conditions required of the Lessee by the lease,
Lessee shall peaceably and quietly hold and enjoy the leased premises for
the term of the lease without hinderance or interruption by Lessor.
16. Notices hereunder shall be given only by registered or certified
mail, and shall be deemed given when the letter is deposited in the mail,
postage and other charges prepaid, addressed to the party for whom intended
at such party's address first herein specified or to such other address as
may be substituted therefor by proper notice hereunder. Lessor's notices
shall be directed in care of its Law Department at the above-cited address.
17. As required by section 404.056(8), Florida statutes, the Lessee
shall take notice of the following:
RADON GAS: Radon is a naturally occurring radioactive gas that,
when it has accumulated in a building in sufficient quantities,
may present health risks to persons who are exposed to it over
time. Levels of radon that exceed federal and state guidelines
have been found in buildings in Florida. Additional information
regarding radon and radon testing may be obtained from your
county public health unit.
18. This paragraph will apply to all profit making organizations
leasing property from the lessor. The lessee will provide Guaranty of
Payment of Rent under the Lease Agreement.
GUARANTY OF PAYMENT OF RENT
"The undersigned officers of Lessee corporation shall personally guarantee
to Lessor the timely performance by said corporation of all covenants and
provisions of this Lease Agreement, including, but not limited to the
timely payment of all rent due hereunder. This guaranty shall be by either
(a), execution of a Guaranty of Payment of Rent Under the Lease Agreement
attached as Exhibit "en hereto; or, (b), by providing Lessor with an
Indemnity Bond in an amount equal to the full rental payment obligations
due hereunder. II
19. Additionally. the Lessee and all his/her employees will park thei~
private vehicles in the Memorial civic Center ~arking lot or other parking
lot designated by the Lessor.
6
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20. This lease agreement constitutes the entire contraot between
Lessor and Lessee concerning the leasing of the premises and consideration
thereof.
"
IN WITNESS WHEREOP, the parties hereto have set their hands and seals
this ~ay of , 199 _.
Countersigned:
City of 'Clearwater, Florida
Rl ta Garvey
Mayor-Commissioner
By:
Elizabeth M. Deptula
city Manager
/ '
Approved as to form and
legal sufficiency:
'9~
JohnC. Carassas
Assistant city Attorney
Attest:
Cynthia E. Goudeau
City Clerk
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WITNESSES:
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By: ~~ In fiy~~rf!;;;:
Roy M. Carp t r ~
Mary K rpe er
d/b/a Marina Gifts and Souvenirs
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Exhibit If A"
LEGAL DESCRIPTION
Room/s 5 and 9, Clearwater Marina Building, located on Lots 11 and 12 of
City Park Subdivision, according to the map or plat thereof as recorded in
Plat Book 23, page 37 of the public records of Pinellas County, Florida.
Exhibit ItB"
INSURANCE REQUIREMENTS
1'-
1. Liability Insurance. Lessee shall maintain:
a. comprehensive General Liability insurance to include
premises/operator liability and electrical liability in
an amount not less than $300,000 combined single, limit
Bodily Injury Liability and Property Damage Liability.
3.
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4 .
: b. Comprehensive Plate Glass Insurance on a replacement
cost basis covering loss or damage by any means, except
by fire, or war, whether declared or not, to the plate
glass windows in the demised premises.
c. Worker's Compensation Insurance applicable to its
employees for statutory coverage limits in compliance
with Florida laws.
2. ~dditional Insurance. The city is to be specificallY included as
an additional insured on all liability coverage described above.
Notice of Cancellation or Restriction - All policies of insurance
must be endorsed to provide the city with thirty (30) days notice
of cancellation or restriction.
certified Copies of Policies. The Lessee shall provide the
Lessor (City's Risk Management Office) with certified copies of
all policies as required above before occupancy of the demised
premises, and from time to time as the policies may be renewed,
revised or obtained from other insurers.
if
8
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~XHIBJT IIC"
GUARANT~ OF PAYMENT OF RENT UNDER LEASE AGREEMENT
Guaranty is made this day of , 1996, by Roy M.
Carpenter and Mary Kay Carpenter of Marina Gifts and souvenirs, city of
Clearwater, County of pinellas, state of Florida, herein referred to as
"Personal Guarantors:, being the Olmers respectively, of Marina Gifts and
Souvenirs herein referred to as "Obligor:, to CITY OF CLEARWATER, C/O City
Attorney, P.o. Box 4748, Clearwater, Florida 34618-4748, herein referred to
as "Obligee".
RBCITALS
1. Obligee has leased premises at 25 Causeway Blvd. to obligor,
whose business address is 25 Causeway Blvd., city of Clearwater, County of
Pinel1as, state of Florida, for use by Obligor in conducting its business
:of retail sales, limited to the sale of gift items, specialties, beach
clothing and toys.
2. The lease is conditioned upon guarantors giving security for
payment of rent there~nder in the form of a personal guaranty.
SECTION ONE
STATEMENT OF GUARANTY
Guarantors guarantee payment of rent under the attached lease
agreement pursuant to the terms thereof. If obligor defaults in the
payment of any installment of rent, guarantors shall pay the amount of such
installment within 30 days after receipt of notice of default and demand
for payment. Guarantors liability hereunder shall not be affected by
reason of any extension of time for payment of any installment granted by
obligee to obligor.
SECTION TWO
DURATION
This guaranty shall not be revoked during the five year term of the
lease. Thereafter, if the lease is renewed on the same terms, this
guaranty shall remain in force until receipt by obligee of written notice
of revocation from guarantors, or until terminated pursuant to Section
Three hereof. Renewal of the lease on different terms shall, at the option
of the guarantors, operate to terminate this guaranty as of the end of the
five year period.
9
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SECTION THREE
LIMITATION OF LIABILITY
The maximum amount recoverable by obligee from guarantors pursuant to
this guarantee 'is $133,350, which amount is equal to the total rent due
during the initial five year term of the lease. If the aggregate of
payments made by guarantors hereunder reaches the above-mentioned amount,
thi~ guaranty shall terminate immediately.
, ,
SECTION FOUR
WAIVER OF NOTICE OF ACCEPTANCE
Notice of acceptance of this guaranty is expressly waived.
IN WITNESS WHEREOP,
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Clearwater City Commission
Agenda Cover Memorandum
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I teen tI
Meetfng Date:
9 . 5 .C{ ,
SUBJECT:
Harbor Barber and Beauty styles 'Lease Agreement
RECOHMENDATZON/KOTZON:
Approve the Lease Agreement for marina building rooms 6 and Ga to Mr. Daniel A.
Beach, d/b/a Harbor Barber and Beauty styles, for a five (5) year period, for
the total sum of $35,687.50, plus Consumer Price Index increases in years 1998
through 2001,
9 and that the appropriate officials be authorized to execute some.
SUMMARY:
* Mr. Daniel A. Beach has operated the Harbor Barber and Beauty Styles
since October 1, 1991. Over the years, he has made major improvements to the
rented space and is considered by city staff to be an excellent tenant of
Clearwater Marina.
* Under the old lease, Mr. Beach was paying the city $500 per month, plus
tax for rent.
* For years FY92/93 through FY94/95, Mr. Beach paid the city a total of
$19,260.
* The actual square footage of rooms 6 and Ga, as measured by Measure
Masters, is 571.
* The Harbor Barber and Beauty styles Lease agreement will expire on
September 30, 1996.
* Under the terms of this new five (5) year lease, starting October 1,
1996, the lessee will pay $594.79, plus tax until January 1, 1998 when a
Consumer Price Index (CPI) increase will be added to the monthly lease payment.
* There will be CPI incr.eases on January 1, 1998, January 1, 1999, January
1, 2000 and January 1, 2001.
Reviewed b'/:
legal
Budget
Purchasing
R I ak Mgmt.
CIS
ACM
Other
orlginetfng Dept:
Harlne
S MfA
Total
eo..ission Action:
[J Approved
[J Approved w/condltlons
[J Denied
o Continued to:
User Ikpt:
$ iliA
Current Fiscal Yr.
Marine
FLrding Source:
o Capital !lfp.
o Operating
o Other
Attoct.ents:
1. Harbor Barber and Beauty
Styles Lease Agreement.
StDltted b'/:
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Advertised:
Date: NIA
Paper:
x Not Required
Affected Parties
o Notffled
X Not Requl red
AAx'cprfatfon Code:
o None
~ Printed on recycled paper
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Page 2
Agenda Item
Harbor Barber and Beauty Styles
* In the first year of the lease, the lessee will pay $12.50 per square
foot. With a,projected 3 percent CPI in 1998, 1999, 2000 and 2001, the per
square foot charge will increase to $13.65 per square foot by 2000.
,* The lessee is responsible for all ,improvements to the space, maintenance,
insurance, taxes and utilities.
* As an Exhibit of the lease, the lessee will sign a Guaranty of Payment of
Rent under the lease for $35,687.50.
* The lessee and all his/her employees are also required to park their
private vehicles in the Memorial civic Center parking lot or other parking lot
.. designed by the ,city. ' .
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, * Staff recommends the approval of the five (5) year Lease Agreement for the
',' , 'Harbor, Barber and Beauty styles to Daniel A Beach.
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LEASE AGREEMENT
THIS LEASE AGREEMENT, made and entered into this of
199__, by and between the CIT~ OF CLEARWATER, FLORIDA, a municipal
corporation, hereinafter referred to as nLessorn, and Daniel A. Beach,
d/b/a Harbor Barber and Beauty Styles, rooms 6 and 6a, 25 Causeway
Boulevard, Clearwater, Florida 34630, hereinafter referred to as "Lessee."
,
WIT N B S 8 B T B I
That in consideration of the covenants herein contained of the
granting of this lease and the sums paid and to be paid hereunder, the
Lessor hereby leases to the Lessee and the Lessee hereby leases from the
Lessor according to the terms, conditions and covenants herein contained
the following described premises in the city of Clearwater, Pinellas
Couuty, Florida, to wit:
See attached Exhibit "A."
THE PARTIES HERETO HEREBY COVENANT AND AGREE AS FOLLOWS:
1. The term of this lease shall be for five (5) years beginning
October 1, 1996, and ending September 30, 2001. The Lessor retains the
right to terminate this lease for any municipal need consistent with the
Lessor's charter; and, in addition, Lessor may terminate this lease if the
State of Florida or any of its agencies or political sUbdivisions thereof
acquire the demised property or any portion thereof for a public purpose.
This right of termination is in addition to the right of termination set
out in paragraph 14 of this Agreement.
2. The Lessee hereby covenants and agrees to pay rental thereof as
follows:
a. To pay the total sum of $35,687.50 for the 60 month term of
this lease, which shall be paid in equal monthly payments of $594.79. Each
monthly payment shall be due and payable on the first day of the month, and
shall be delinquent if not paid on or before the fifth day of the month.
Also. a Consumer Price Index (CPI) increase will be added to the monthly
rent payment on January 1. 199B. January 1. 1999. January 1. 2000 and
Januarv 1. 2001. The CPI ad"iustment shall be based on the U. S. Department
of Commerce "National Consumer Price Index" for all Urban Consumers. U. s.
City Average. {"CPI-U"l indicator and shall be determined by dividing the
CPI-U indicator from the most recently published indicator prior to the
adjustment date and multiply th~ resultant number by the yearly lease
rental amount of the moat recent lease period.
b. Any amount due from Lessee to Lessor under this lease which
is not paid before the day the payment becomes delinquent shall bear
interest at the rate of fourteen (14%) percent per anum from date due until
paid, plus a late charge of Ten Dollars ($10.00) to cover Lessor's expenses
in collecting such delinquency.
c. In addition to the first month's rent of $594.79, which is
due and payable on the first day of 'the lease, the Lessee shall pay $94.79
in advance as a deposit to secure the faithful performance of the Lessee's
obligations hereunder. The Lessor may deduct from the deposit any amount
which might become due from the Lessee to the Lessor for damage to the
premises or for any reason or cause whatsoever except rent. At the end of
the term of this lease, the deposit amount or the balance thereof, if any,
shall be credited to Lessee's last monthly rental payment.
3. The demised premises shall be used only for the purpose of
1
conducting therein the business of a barber and beauty shop.
4. The Lessee hereby covenants and agrees to make no unlawful,
improper, or offensive use of the leased premises. Lessee further
covenants and agrees not to assign, mortgage, pledge, hypothecate or
sublet this lease or any of its right herein in whole or in part without
the prior written consent of Lessor. The consent of Lessor to any
assignment, mortgaging, pledging, hypothecating or subletting shall not
constitute a waiver of the necessity for such consent to any subsequent
assignment, mortgage, pledging, hypothecating or sUbletting. This
paragraph shall be construed to include a prohibition against any
assignment of subletting by operation of law. If this lease is a~si9ned,
or if the premises or any part thereof are sublet or occupied by anybody
other than Lessee, Lessor may collect rent from the assignee, sub-tenant or
occupant, and apply the net amount collected to the rent herein required,
but no such occupancy or collection shall be deemed a waiver of this
covenant, or the acceptance of the assignee, sub-tenant or occupant as
tenant, or a release of Lessee from the further performance by Lessee of
covenants on the part of Lessee herein contained. If at any time during
the term of this lease, any part or all of the corporate shares of Lessee
shall be transferred by sale, assignment, bequest, inheritance, operatio~
of law or other disposition so as to result in a change in the present
effective voting control of Lessee by the person, persons or entity which
presently is the ultimate owner of a majority of such corporate shares on
the date of this leases, Lessee shall promptly notify Lessor in writing of
such change. If the new owner is a private or pUblic corporation, Lessor
shall promptly advise Lessee if it has any objections thereto and the
reasons therefor. Lessee shall have thirty (30) days from receipt of said
objections within which to try to convince Lessor of the unreasonableness
of its objections, failing which Lessor may terminate this lease any time
after such change in control by giving Lessee ninety (90) days prior
written notice of such termination, such notice to be provided within
thirty (30) days following the time period provided to Lessee. Lessee
shall not permit any business to be operated in or from the premises by any
concessionaire or Licensee.
S. Lessee agrees that it will promptly pay all ad valorem real
property taxes and personal property taxes that may be assessed and filed
against the demised property or the leasehold created by this agreement, or
both, during the term of this lease. Lessee further agrees that it will
pay any state sales tax due on the rental payment made by the Lessee to the
Lessor and that it will pay all other taxes and fees, including, but not
limited to, occupational license, beverage license, and permits relating
the operation of the business conducted on the demised premises, which are
required by law. Nothing herein shall obligate Lessee to payor to
reimburse Lessor for the payment of assessments for permanent improvements,
including but not limited to sidewalks, sewers, and streets, that would
benefit the demised premises.
6. The Lessee hereby covenants and agrees to pay all bills for
electrical service to the premises when due, to Florida Power Corporation,
in accordance with the company's rates and billing. At no expense to the
Lessee, the Lessor agrees to furnish a refuse disposal location and a
refuse disposal container located outside the demised premises for the use
of the Lessee.
7. The Lessee further covenants and agrees to operate the business
authorized to be conducted on the premises during the entire year of each
2
year during the term of this lease, except for any period of time involved
in natural disasters, including governmental orders or requirements such as
evacuation for hurricane preparations, and
time necessary to repair or replace any damage caused to the demised
premises by as natural disaster.
8. The Lessee assumes full responsibility for and covenants and
agrees to save harmless and indemnify the Lessor from any and all liability
for damage to property and injury to persons resulting from or in
connection with the Lessee's use and occupancy of the demised premises
under this lease. In addition, during the term of the lease, Lessee shall
at Lessee's expense obtain and maintain insurance coverage conforming to
the requirements in Exhibit "B" attached hereto.
9. If at any time during the term of this lease, the building or
premises or any part, system or component hereof (hereinafter, the "demised
premises") shall be damaged or destroyed to the extent that the Lessee
cannot operate the business authorized to be conducted thereon, and the
Lessor determines that said demised premises can be restored by making
appropriate repairs, the monthly rent as provided for in paragraph 2a above
shall abate until the demised premises have been restored or until
commencement of business by the Lessee, whichever is sooner.
If the demised premises shall be totally destroyed or so damaged as to
render it practically useless during the term of this lease, then and in
that event, the Lessee or Lessor may terminate this lease as of the date of
such damage or upon thirty (30) days written notice to the other party to
this lease.
In the event of damage or destruction as enumerated above, and except
as otherwise specifically provided under this agreement, both parties waive
any and all rights of recovery against the other party for any direct or
indirect loss occurring to the demised premises or as a result of damage or
destruction of the demised premises.
In the case of demolition and reconstruction of the Marina or major
renovation by construction, the Lessee shall be given the first opportunity
to bid for similar space, provided that space for Lessee's type of business
is allocated therein.
10. Except as otherwise provided herein , upon the happening of any
one or more of the following events ("Events of Default"):
a. Lessee's default in the payment of any rental or other sums
due for a period of five (5) days after the due date;
b. Lessee's continued default with respect to any other covenant
of this lease for a period of fifteen (15) days after receipt of written
notice. of such default by Lessee from Lessor, provided that if such
default reasonably requires more than fifteen (15) days to cure, there
shall be no Event or Default if Lessee has commenced curative action with
the fifteen (15) day period and diligently prosecutes such action to
completion; ,
c. There shall be filed by or against Lessee in any court
pursuant to any statute either of the United states or of any state, a
petition in bankruptcy or insolvency or for reorganization or arrangement,
or for the appointment of a receiver or trustee of all or a portion of
Lessee's property, or if Lessee makes an assignment for the benefit of
creditors or if there'is an assignment by operation of law, or if Lessee
makes application to Lessee's creditors to settle or compound or extend the
time for payment of Lessee's obligations, or if execution, seizure or
attachment shall be levied upon any of Lessee's; property or the premises
3
are taken or occupied or attempted to be taken or occupied by someone other
than Lessee; however, in the event of execution, seizure or attachment,
Lessee may post a bond
satisfactory to Lessor which bond shall stay the default resulting from any
execution, levy, seizure or attachment for a period of 120 days. Failure
to remove the levy, seizure or attachment within the 120 day period shall
constitute an Event or Default, and the bond posted shall be forfeitedl or
d. Lessee's vacating or abandoning the premises; then Lessor, at
its option, may exercise anyone or more of the following remedies which
shall be cumulative;
(1) Terminate Lessee's right to possession under this lease
and re-enter and take possession of the premises, and relet or attempt to
relet the premises on behalf of Lessee; however, such reletting or attempt
to relet shall only involve a prospective tenant capable of providing
comparable or better type service, at such rent and under such terms and
conditions as Lessor may deem best under the circumstances for the purpose
of reducing Lesseels liability, and Lessor shall not be deemed to have
thereby accepted a surrender of the premises, and Lessee shall remain
liable for all rents and additional rents due under this lease and for all
damages suffered by Lessor because of Lessee's breach of any of the
covenants of this lease. Said damages shall include, but not be limited
to, charges for removal and storage of Lessee's property, remodeling and
repairs, leasing, commissions and legal fees. In addition to its remedies
hereunder, Lessor may accelerate all fixed rentals due under this lease, in
which event the Lessee shall be liable for all past due rent, accelerated
rent and damages as described above; however, with respect to the
accelerated rent, Lessor shall receive only the present value of such
accelerated rent. At any time during repossession and reletting pursuant
to this subsection, Lessor may by delivering written notice to Lessee,
elect to exercise its option under the following subparagraph to accept a
surrender of the premises, terminate and cancel this lease, and retake
possession and occupancy of the premise on behalf of Lessor.
(2) Declare this lease to be terminated, whereupon the term
hereby granted and all rights, title and interest of Lessee in the premises
shall end and Lessor may re-enter upon and take possession of the premises.
Such termination shall be without prejudice to Lessor's right to collect
from Lessee any rental or additional rental which has accrued prior to such
termination together with all damages, including, but not limited to, the
damages specified in subparagraph (1) of this paragraph which are suffered
by Lessor because of Lessee's breach of any covenant under this lease.
(3) Exercise any and all rights and privileges that Lessor
may have under the laws of the state of Florida and the United states of
America.
11. a. The Lessee hereby covenants and agrees to keep and maintain
the premises and fixtures located herein in good condition and repair
during the term of this lease and any extension hereof, and to return the
premises to the Lessor upon the expiration of the term hereof in as good
condition as they now are, ordinary wear and tear and damaqe by the
elements only excepted. No alteration or improvements may be made to the
premises without the written consent of the Lessor. Any and all fixtures
attached to the premises shall revert absolutely and become the property of
the Lessor upon the expiration of the term hereof; provided, however, that
the Lessor at its option may require the Lessee to remove all fixtures,
partitions, racks, shelves or other improvements from the premises upon the
4
expiration of the term of the lease at the cost of the Lessee. Any damage
to the premise.s occasioned by said removal shall be repaired at the
J~ssee's expense.
12. The Lessee, at its own cost, may place only window, wall or
canopy signs on the demised premises, provided said signs are approved as
to color, style and letter size by the Harbormaster of the Lessor, and
additionally conform to the sign ordinance of Lessor presently in force or
as may be amended from time to time during the term of the lease. No other
signs shall be placed or maintained by the Lessee on the premises. Any
nonconforming sign now on the premises ahall be removed by the Lessee
within 30 days of approval of the lease. The Lessee shall, upon expiration
or termination of the lease, completely remove any and all signs that have
been placed on the leased premises by the Lessee.
13. If at any time during the term of the lease the Lessee is
authorized to make improvements to the demised premises, Lessee aqrees in
such event to indemnify and save harmless the Lessor as follows:
a. For any mechanic's lien which may be asserted as a claim
against the leased property; and
b. For the faithful performance of the covenants contained in
paragraph 11 above; and
c. To obtain from tile contractor a good and sufficient
performance and payment bond signed by a reputable insurance company doing
business in Florida, which bond shall be in an amount equal to one hundred
(100') percent of the cost of construction of the contemplated improvements
to the demised premises, guaranteeing that the improvements will be
completed and that subcontractors, laborers and materialmen will be paid in
accordance with the contract for the improvements.
14. In the event of the acquisition of this property or any portion
thereof by exercise of proper authority, by any governmental agency other
than Lessor, whether by eminent domain or otherwise, it is understood and
agreed that notification of the institution of such action shall be
promptly given Lessee, so the Lessee may intervene in such action as a
party. The award of compensation shall be apportioned by the parties in
accordance with the Florida law of eminent domain. Rents shall abate in
proportion to the extent of interference with or discontinuance of Lessee's
business; provided,.however, in such event the Lessor may, at its sole
discretion, terminate this lease under the provisions of paragraph 1 above
by making the payment to the Lessee as provided therein.
15. Lessor covenants and agrees that upon payment by Lessee of the
rents herein provided, and upon observance and performance by Lessee of all
the covenants, terms and conditions required of the Lessee by the lease,
Lessee shall peaceably and quietly hold and enjoy the leased premises for
the term of the lease without hinderance or interruption by Lessor.
16. Notices hereunder shall be given only by registered or certified
mail, and shall be deemed given when the letter is deposited in the mail,
postage and other charges prepaid, addressed to the party for whom intended
at such party's address first herein specified or to such other address as
may be substituted therefor by proper notice hereunder. Lessor's notices
shall be directed in care of its Law Department at the above-cited address.
17. As required by Section 404.056(8), Florida statutes, the Lessee
shall take notice of the following:
~\DON GAS: Radon is a naturally occurring radioactive gas that,
when it has accumulated in a building in sufficient quantities,
5
may present health risks to persons who are exposed to it over
time. Levels of radon that exceed federal and state guidelines
have been found in buildings in Florida. Additional information
regardinq radon and radon testinq may be obtained from your
county pUblic health unit.
18. This paragraph will apply to all profit making organizations
leasing property from the lessor. The lessee will provide Guaranty of
Payment of Rent under the Lease Agreement.
GUARANTY OF PAYMENT OF RENT
"The undersigned officers of Lessee corporation shall personally guarantee
to Lessor the timely performance by said corporation of all covenants and
provisions of this Lease Agreement, including, but not limited to the
timely payment of all rent due hereunder. This guaranty shall be by either
(a), execution of a Guaranty of Payment of Rent Under the Lease Agreement
attached as Exhibit tIC" hereto; or, (b), by providing Lessor with an
Indemnity Bond in an amount equal to the full rental payment obligations
due hereunder."
."
19. Additionally. the Lessee and all his/her employees will Dark their
~rivate vehiqles in the Memorial civic Cen~er parking lot or other ~arkin9
lot designated by the Lessor.
20. This lease agreement constitutes the entire contract between
Lessor and Lessee concerning the leasing of the premises and consideration
thereof.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals
this day of , 199_.
countersigned:
City of Clearwater, Florida
Rita Garvey
Mayor-commissioner
By:
Elizabeth M. Deptula
City Manager
Approved as to form and
legal sufficiency:
Attest:
John C. Carassas
Assistant City Attorney
cynthia E. Goudeau
city Clerk
WI~: f.
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By: ,.n~-J II. ~~
~ A. Beach
d/b/a Harbor Barber and
Beauty styles
6
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Exhibit "A"
LEGAL DESCRIPTION
Rooms 6 and, 6a, clearwater Marina Building, located on Lots 11 and 12 of
City Park Subdivision, accordinq to the map or plat thereof as recorded in
Plat Book 23, paqe 37 of the public records of pinellas County, Florida.
Exhibit "B"
INSURANCE REQUIREMENTS
1. Liability Insurance. Lessee shall maintain:
a.
Comprehensive General Liability insurance to include
premises/operator liability and electrical liability in
an amount not less than $300,000 combined single limit
Bodily Injury Liability and Property Damage Liability.
:'
b. Comprehensive Plate Glass Insurance on a replacement
cost basis covering loss or damage by any means, except
by fire, or'war, whether declared or not, to the plate
glass windows in the' demised premises.
c. Worker's Compensation Insurance applicable to its
employees for statutory coverage limits in compliance
with Florida laws.
2. Additional Insurance. The city is to be specifically included as
an additional insured on all liability coverage described above.
3. Notice of Cancellation or Restriction - All policies of insurance
must be endorsed to provide the city with thirty (30) days notice
of cancellation or restriction.
4. Certified C09ies of Policies. The Lessee shall provide the
Lessor (City's Risk Management Office) with certified copies of
all policies as required above before occupancy of the demised
premises, and from time to time as the policies may be renewed,
revised or obtained from other insurers. '
7
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.lXBIBIT "c"
GUARANTY OF PAYMENT OF RENT UNDER LEASE AGREEMENT,
Guaranty is made this day of , 1995, by Daniel A.
Beach of Harbor Barber and Beauty Styles, City of Clearwater, County of
Pinellas, State of Florida, herein referred to as "Personal Guarantors:,
being the owner respectively, of Harbor Barber and Beauty Styles herein
referred to as "Obligor:, to CITY OF CLEARWATER, C/O city Attorney, P.O.
Box 4748, Clearwater, Florida 34618-4748, herein referred to as nObligee".
RBCITALS
1. Obligee has leased premises at 25 Causeway Blvd. to Obligor,
whose business address is 25 Causeway Blvd., city of Clearwater, County of
Pinellas, state of Florida, for use by Obligor in conducting its business
of barber and beauty shop.
2. The lease is conditioned upon guarantors giving security for
payment of rent thereunder in the form of a personal guaranty.
SECTION ONE
STATEMENT OF GUARANTY
Guarantors guarantee payment of rent under the attached lease
agreement pursuant to the terms thereof. If obligor defaults in the
payment of any installment of rent, guarantors shall pay the amount of such
installment within 30 days after receipt of notice of default and demand
for payment. Guarantors liability hereunder shall not be affected by
reason of any extension of time for payment of any installment granted by
obligee to obligor.
SECTION TWO
DURATION
This guaranty shall not be revoked during the five year term of the
lease. Thereafter, if the lease is renewed on the same terms, this
guaranty shall remain in force until receipt by obligee of written notice
of revocation from guarantors, or until terminated pursuant to Section
Three hereof. Renewal of the lease on different terms shall, at the option
of the guarantors, operate to terminate this guaranty as of the end of the
five year period.
SECTION THREE
LIMITATION OF LIABILITY
The maximum amount recoverable by obligee from guarantors pursuant to
this guarantee is $35,687.50, which amount is equal to the total rent due
during the initial five year term of the lease. If the aggregate of
payments made by guarantors hereunder reaches the above-mentioned amount,
this guaranty shall terminate immediately.
8
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SECTION FOUR
WAIVER OF NOTICE OF 'ACCEPTANCE
Notice of acceptance of this guaranty is expressly waived.
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IN WITNESS WBERBOV,
,guarantors have executed this guaranty
the day and year first above written.
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Dan el A. Beach
GUARANTOR
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Clearwater City CO)T1mi~on
Agenda Cover Memorandum
30
iteM ,
Heeth\; Dote:
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SUBJECT:
SCHOOL RESOURCE OFFICER CONTRACT RENEWAL
RECOMMENDATION/MOTION:
Approve an amendment to the agreement between the city of Clearwater and the
School Board of Pinellas county, Florida providing for continuation of the
School Resource Officer program, for the 1996/97 school year, at clearwater
High School and Countryside High School
Ili1 ond that the approprfate offfcfate be authorhed to execute SDllllt.
BACKGROUND:
. Under the terms of the three year agreement entered into on September 13,
2994, between the School Board of Pinellas County, Florida and the city of
Clearwater, the City will provide law enforcement and related services to
Clearwater and Countryside High Schools during the regular school year.
The assigned officers will provide instruction in law education, serve as
resource persons, conduct investigations, provide security and maintain
the peace, make arrests and provide support services as necessary.
. This amendment increases the reimbursement to the city of Clearwater, for
the school year 1996/97, by three percent (3%), from $29,721.78 base
salary, to the sum of $30,612.63 base salary, per School Resource Officer,
or a total of $61,225.26. Payments are to be made in quarterly
installments.
. Additionally, overtime costs related to school functions will be
reimbursed to the city by the School Board. The actual costs to the city
for providing the School Resource Officers at Clearwater and countryside
High Schools is an approximate total of $78,907.96. The difference
between the actual costs and amount reimbursed is offset by the benefit of
the program to the community and the Police Department.
Revi ewed by:
Legal
Budget
purchasing
Risk MglIlt 0
CIS
AeM
Other
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NtA
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Orfglnatlng Dept:
OL~S1 .
, /CR.u--..
coat.:
$ ~OO
Total
c~fsa'on Action:
C Approved
[] Approved w/condfttons
[] Denfed
C Continued to:
$ 00
Current fiscal Yr.
Fl.ntfng Source:
[] Capital IlI'po
[] Operating
D Other
Attochments:
1. Amendment to Agreement
2. Orfglnal Agreement
[] None
Uaer Dept:
Advert f sed:
Dllte:
~ Paper:
~ Not Required
Affected Parties
[] Notfffed
iii Not Requf red
Appropriation Code:
o Printed on recycled paper
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,All other items and conditions of the original agreement, and the
amendment dated September 24, 1995, shall remain in full force an~ effect.
-The Police Department has maintained a good working relationship with the
SChool Board under this agreement. School Resource Officers have been
assigned to Clearwater High School since January 1, 1985, and to
Countryside High School since January 1, 1986.
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SCHOOL RESOURCE OFFICER AGREEMENT
ADDENDUM NO.2
This Addendum~ made and entered into this 24th day of September~ 1996, by
and between the SCHOOL BOARD OF PINELLAS COUNTY. FLORIDA (referred to
herein as "THE BOARD")~ and the CITY OF CLEARWATER, FLORIDA, (referred to
herein as the "CITY"), amends the Agreement entered into by the BOARD and the CITY
for the establishment of a School Resource Officer (SRO) Program in the public school
system ofPinelJas County.
.'
.
WITNESSETH:
Whereas the BOARD and the CITY entered into an Agreement whereby the
Clearwater Police Department would supply SROts to designated schools and whereby
said Agreement may be modified by the mutual consent of the parties, it is agreed as
fonows:
, 1. The Agreement between the BOARD and the CITY dated the 13th day of
, Septert;lber, 1994, is hereby modified to reflect that the amount of compensation paid by
the BOARD per SRO set forth in Article III of the original Agreement shall be increased
to a total of$30,612.63.
2. All other terms and conditions of the original Agreement dated the 13th day of
September, 1994, shall remain in full force and affect unless specifically modified herein.
. "
, .
Countersigned:
CITY OF CLEARWATER. FLORIDA
Mayor-Commissioner
By: City Manager
A TIEST:
City Clerk
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WITNESSES:
THE SCHOOL BOARD OF PINELLAS COUNTY, FLORIDA
By
Chainnan
Attest:
Ex-Officio Secretary
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SCHOOL RESOURCE OFFICER.AGREEMENT
THIS AGREEMENT, made and entered into this )3 day of~Sept. ,
1994', by and between, the SCHOOL. BOARD OF, PlNELLAS. COUNTY,' FLORIDA,.
(referred~ to~ herein. as. the. "BOARD!' ) " and' THE.~.CITY :'OF CLEARWATER, "
(the city of Clearwater' Police Department'referred.to'herein as .
"C.P.D.")t is for the establislunent of a School Resource Officer
(referred to as "SROU) Program in the public school system of
~inellas County. '
WIT N E SSE T H:
That the BOARD and the City of Clearwater intend to p~ovide law
enforcement and related.'services to the public 'schools'of Pinellas
County as hereafter described, and
That the BOARD and C.P.D. will mutually benefit from th~ SRO
Program.
..
.'
'.
NOW, THEREFORE, the terms of this Agre~ment are as follows:
. .
ARTICLE I. The obligation of C. P. D. and the SRO I S are as "
follows: It'...
A. Provision of School Resource Officers. The C.P.D. shall
assign one regularly employed officer to each of the following
schools:
1. Clearwater Senior High School
2. Countr}'side Senior High School
B. Selection of School Resource Officers. The Chief of C.P.D.
or his desionee and the Princioal of the school to which the SRO
will be assloned shall select ihe SRO on the basis of ~he following
evaluation c=iteria.
1. The SRO must have the ability to deal effectively,with
students. The ages, socioeconomic, and cultural composition of the'
students of the particular school should be conside=ed in making
this evaluation.
2. The SRO must have the ability to present a positive
image and symbol of the entire police agency. A goal of the SRO
Program is to ~oster a positive image of police officers among young
people. Therefore, the personality, grooming, and co~~unication
skills of the SRO should be of such natu~e so that a positive image
of the police agency is reflected. The SRO should sincerely want to
work with the staff and students at the pa~ticular school ~o which
he or she is assigned.
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3.. The SRO must have the abil'ity to provide good quality
educational. services in the area of.law~enforcement. The education,
background, experience, interest level~ and communication skills of
the SRO must be of high caliber so that-the SRO can effectively and..
accurately provide resource teachlng~servlces. The SRO will spend ~~:
as' much time' as practicable in classroom..instruction. .
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4. The SRO must have the. des'Ire.and ability to work
cooperatively with the Principal and his administrative staff.
5. The BRO must be a state certif~ed Law Enforcement
Officer.
c. Regular duty hours of the school Resource Officers. The
SRO will be assigned to his/her school on a full-time basis of eight
(B) hours on those days and during those hours that school is in
session. . The SRO may be temporarily reassigned only during the
period of a Law Enforcement emergency as such may be determined to
exist, by the Chief of the Clearwater Police Department.
D. Duties ,of School Resource Officers. While on duty, ~he;SRO
shal+ perform the 'following duties:
~ ,
seizure,
assigned
1. Speak to classes on the law, including search and.
criminal law, motor vehicle law, and other topics when
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to speak by the Principal.
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2. Act as a resource person in the area of law enforcement
education at the request of the Princ~pal.
3. Conduct criminal investigations of violations of law on
School Board property.
4. Provide school-based security and maintain the peace on
School Board property.
5~ Make arrests and referrals of criminal law violators~
6. Appear at State Attorney investigations, depositions,
t=ials and sen~encing.
7. Provide transport to Juvenile Detention Center and
County Jail.
8. Coo=dinate Emergency Medical Service (E~S) at the
request of the P=incipal, or his/he= designee.
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9. Coordinate transportation of witnesses to and from
court.
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10. Provide counseling to students on request of the
Principal, or his/her designee.
11. Secure, handle and preserve evidence.
12. Recover School Board property through working with
other police agencies.
13. Make refer~al to social agencies.
14. Relay messages in emergency situations (such as,
tornadoes, hurricanes, etc.):
15. Provide special truancy investigations and prepare for
prosecution.
16'. Coordinate investigation of bus stop incidents.
17. Provide assistance in civil (custody) matters
(i.e., counseling).
18. Wear official police unifo=m which shall be p=ovided at
the expense of the Law Enforcement Agency; however, civilian attire
may be worn on such occasions as may be mutually agreed upon bt.~he
Principal and the SRO.
,19. Perform such other duties as mutually agreed upon by
the Principal and the SRO, so long as the performance of such duties
are legitimately and reasonably related to the 5RO Program as
desc=ibed in this Agreement, and so long as such duties are
consistent with State and Federal law and ~he policies and
procedures of the C.P.D.
20. Follow and confo=m to all School Board policies,
:.5.5.230.2318, and procedu=es ~hat do no~ conflict ~ith the
policies or procedures of the C.P.D. The pa=ties to this Agreement
shall abide by all rules, regulations and procedures as outlined in
the Civil Rights Act.
21. Maintain a "Quarterly Activities Report." or such othe=
repo=t regarding his/her activit.ies, as may be required by the
BOARD.
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E. Support Services to be .,Provided by C.P.D. The C.P.D. or
the SRO will provide the following support services:'
'1. Maintain and deliver evidence to laboratories and
court.
2. Maintain and ,file Uniform, Crime Reporting (UCR) records
according to law.
3. Maintain a dispatch log, with respect to calls for
assistance. The dispatch log shall reflect the time a call is
received, the time a call is dispatched, the officer's arrival time,
the time the assignment is completed, and the geographical location
of the incident.
4. Process all police reports.
5. Provide copies of all offense reports taken by the
School Resource Officer. to the Campus Police, upon request, as the
law allows.
"
stolen.
6. Maintain a file on property reported lost and/or
.'
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7. Provide each SRO with a patrol
necessary or appropriate police equipment.
maintaining, and repairing police equipment
Agreement shall be borne by the C.P.D.
automobile and all other
The cost of purcha?lng,
pro v ided under thr~~,.
B. Receive and dispatch complaints via telephone, walk-in
and radios.
9. Maintain copies of reports gene~ated by office=s in
compliance with State and Federal laws.
10. Maintain fingerprints and photog=aphs of a~restees in
compliance with State and Fede=al laws.
11. Develop, implement, and evaluate security prog=ams in
the school assigned.
12. Coordinate with school administ=ators, staff, law
enfo=cement agencies, and courts to p=omote. order on the school
campuses.
, 13. Coordinate, at the direction of the Principal, 'the
scheduling of the C.P.D. oersonnel at extracurricular activities,
including such after-school security activities for which
reimbursement is due, pursuant ~o Article III below.
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14. Make presentations to civic groups.
15. Provide and coordinate. necessary inservice training for
personnel.
16. Maintain Criminal Justice standards, as required by'
law.
17. Coordinate with Department of Highway Safety and Motor
Vehicles, as required by law.
lB. Coordinate and participate with the School Safety
Committee.
A~; .
19. Coordinate with, and participate in, Neighborhood Crime
Watch.
20. Provide a Victim Assistance Program.
21. Provide for emergency response after regular school
hours.
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22. Upon re~est by the Principal, the C.P.D. will assign
police officers to school functions occurring after school at the
regularly scheduled rate for services, providing such officers are
available. The number of law enforcement officers will be ....
determined by the SRO and his supervisor, based upon the IILeve~-~.of
Risk Guidelines." If the Principal believes that the number of
officers is excessive, or inappropriate, he may request a review of
the decision.by the Chief of the C.P.D.
Any activity requiring the services of the SRO
occurring off campus, shall be contingent on the approval of the
Chief of Police.
ARTICLE II. The SRO shall be an employee of the C.P.D. and not
an employee of ~he BOARD. The C.P.D. shall be ~esponsible for the
hiring, training, discipline, and dismissal of its personnel.
ARTICLE III. In consideration of the services provided herein,
the Board shall pay to the City of Clearwater the sum of $2B,856.10
(T~Eh~Y-EIGHT THOUSAh~ EIGHT h~NDR~D fIFTY-SIX DOLLARS AND TEN
CEh~S), per school Resource Officer, for the 1994-95 contractual
term. Paymen~s shall be made in quar~e=ly installments, ~hen the
quarterly reports are submitted to the Chief of the Campus Police.
No other consideration will be required during the term of this
Agreement for the in-school services called for herein. The BOARD
shall, however, reimburse the C.P.D. for all security services
performed at school functions occurring atter regular school hours.
The rate of reimbursement for such after-school activities shall be
in accordance with the C.P.D. salary policy and procedures.
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ARTICLE IV. The partien, their agents'and employees will
cooperate in good faith in fulfilling the terms of this Agreement.
Unforeseen difficulties or questions will be resolved by negotiation
between the Superintendent of the BOARD and the Chief, or their
designees.
ARTICLE V. Changes 1n the terms' of this Agreement may be
accomplished only by formal amendment in writing approved by the
CITY OF CLEARWATER and the BOARD.
, "
ARTICLE VI. To dismiss an SRO from. his/her position at his/her
assigned school, the following procedures must, be followed: The
Principal will recommend to the Superintendent that the SRO be
removed from the program at his school, stating the reasons for the
recommendation in writing. Within a reasonable period of time after
receiving the recommendation to remove an SRO, the Superintendent,
or designee, will meet~with the Chief, or designee, to mediate or
resolve any problem that may exist between the SRO and the staff at
his/her assigned'school. With the agreement of the Superintendent
and the Chief, or their designees, the SRO, or specified members of
the staff from the school, may be required to be present at the '
m~diation meeting. If, within a reasonable amount of time after
commencement of mediation, the problem cannot be resolved or "
mediated, in the opinion of both the Superintendent and Chief;'.or
their designees, then the SRO will be removed from the program at
that school and a replacement will be selected, as provided ..,.
elsewhere in this Agreement. 'r. .
"
ARTICLE VII. Thet-erm of,this Agreement shall be for 3 years
with annual sequences of 10 months plus the 20-day summer school
sessions on an as needed basis, beginning August 18, 1994 through
July 31, 1997. The BOARD shall receive the SRO se~vices described
in Article I for the full term of the Agreement. If it is necessar)r
for the assigned SRO to be absent from school for less than a full
day, the SRO will notify the Principal and provide instructions on
how emergency police service may be obtained in his absence. If it
is necessa=y for the assigned SRO to be absent from school for a
full day or more, ~hen the C.P.D. shall supply a substitute SRO, and
the BOARD shall reimburse the C.P.D. for ~he actual costs. For any
day there is no officer at school for a full day, a c~edit shall be
given to the school. system. The credit shall amount to the daily
rate of the BOARD'S contribution.
ARTICLE VI!!. The BOARD shall Drov~ae the SRO, in each school
to which a SRO is assigned, the following materials and facilities
necessary to the performance of duties by the SRO, enumerated
herein:
1. Access to a private office which is air conditioned and
properly lighted, with a telephone, to be used for general business
purposes.
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2. A location for, files and:records which can be properly
locked and secured.
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3. A desk with drawers, a chair, work table, filing cabinet,
and office supplies (i.e., ,paper, pencil, pens, etc.).
4. Access to a typewriter and/or secretarial assistance.
ARTICLE IX. This Agreement may be terminated by either party
Upon seven (7) days written notice that the other party failed
substantially to perform in accordance with the terms and conditions
of this Agreement through no fault of the party' initiating
termination. This Agreement may be terminated without cause by
either party upon thirty (30) days written notice. Termination of
this Agreement may only be accomplished as provided herein. In the
event this Agreement is terminated, and the BOARD has paid for the
SRO in advance" the BOARD shall be entitled to a prorated refund of
any advanced payments for which theSRO services have not yet been-
provided.
ARTICLE X. Subject to the limitations contained in
F~S.S.111.07, the C.P.D. shall defend any lawsuit taken against the
C~P.D. or the SRO which arises out of services performed unde~ this
Agreement. C.P.D. procedures shall be followed in handling such
suits. The C.P.D. shall pay any' judgement rendered against it .
according to law. Nothing contained herein shall be construed to
waive the provisions of F.S.S. 768.28 as the same applies to b~h
the C.P.D. and BOARD.
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WITNESSES:
THE SCHOOL BOARD OF PINELLAS COUNTY"
,?<'~~a4 ,VJf;eJ~(ll/7.
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Approved as to form'
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~ol Boa~d Attorn~ L
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FLORIDA
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By:
,'~E 3 1994 Carman '.
Attest:
Ex-Officio Secretary
CITY OF CLEARWATER
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Item #31
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Clearwater City Commission
Agenda Cover Memorandum
DISPOSAL OF MIXED LOADS OF REFUSE AND
CONSTRUCTION/DEMOLITION MATERIAL
Item #:
3/
q~5 ~Ci(O
Meeting Date:
SUBJECT:
RECOMMENDATION/MOTION: Award a contract for the disposal of 9,000 tons of mixed loads of
certain types of refuse and construction and demolition materials for the contract period from September
6, 1996, to September 30, 1997, to Frontier Recycling, Inc. of Largo, Florida, at an estimated total cost of
$166,208; ratify an emergency purchase order to Frontier Recycling, Inc. for $24,592 issued on August
8, 1996,
00 and that the appropriate officials be authorized to execute same.
BACKGROUND:
. The scope of the materials bid in this contract consist of mixed loads of tree stumps, logs, wooden
pallets, large branches, landscape materials, roofing materials, concrete, cinder blocks and other
construction and demolition materials.
· Putrescible materials are currently disposed of at the Pinellas County Resource Recovery Plant at a
cost of $37.50/ton.
. Grass clippings and small branches (less than 3" in diameter) are disposed of at the same facility plant
at a cost of $15.00/ton. This material is made into a mulch.type product and is made available to
our citizens at no cost.
. The Pinellas County Resource Recovery Plant will accept loads of tree stumps, logs, wooden pallets
or large branches (over 3" in diameter) for disposal as well as mixed loads of roofing material,
concrete, cinder blocks and other construction and demolition materials at a cost of $37.50/ton.
· As one of the services provided, the sofid waste "jaws" operation collects tree stumps and branches of
all sizes from its citizens when left at the curb. Based on the current years records, the jaws
operation will make between 625 to 675 trips of 3 2/3 tons each to a disposal site for those materials
annually (consider 2,400 tons). By disposing of these 2,400 tons at a cost of $21.20/ton instead of
$37.50/ton, $39,120 of dump fee,expense will be avoided.
Reviewed by: Orl.lnatlng D~rtment:
I Ul'l'~-""'''/'''''''~''' '''1 1l_",''4~' '.d 5 Uld W' ,',
lega I~Jj.'''';';.i\~.lVI'').l~~t~.}a.;1.t '/i~~1,<7.J',; "'"';o';'J' '.. 0 "'.. asle "
Budget .~t~'VI.. " J. .f'""~m:::g;-- .'"~" .
purchasing ,.',' ':~ '\ ';:':~f1i Uaer Department!
RI k M .: . J._ . '...u + .. .of.:-;' , : ~:rl'.....t;~>:.~.,: :;~, ..~.,.o ~".: '.' ~': ~ ~: ~ :r':~ '.:. ~
s gmt. Ir".'.,',:,v, ""'~' >t J,.,..";';",,',t.,,:,, ..l'i:.c~,"','-'.~ ;....;..d .
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ACM F" ',' . ; """
Other l,' ,....N/A" . .- AdvertIsed:
Date: ..,'" ,'..,'
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Costs:
. '$190,800
Total
. 15,000
Currenl FI~cal Year
Commission Action:
o Approved
o Approved with Conditions
o Denied
o Continued to:
Funding Source:
o Capllallmprovemenl:
IBJ Opcraling:
o Other:
~~
City Manager
o Printed on recycled paper
IRJ Not Required
Affected Parties
Appropriation Code
. ......... - 042+o2082.S43S0o..S34
, '42+Q2083.S43S01J..534
Attachments:
Bid Tabulation for Bid #134-96
Comparison for Major Costs
Elements ' . .
Submitted by:
o NoUned
lEI Not Required
o None
"--
Agenda Item Disposal of Mixed Loads of Refuse
Page 2
3\
· The Solid Waste Department also services its businesses and contractors by collecting roofing
materials, concrete, cinder blocks and other construction/demolition materials through its roll-off
operation. We estimate that we will make between 1,' 00 and 1,450 trips of 4 1/2 to 6 tons each to a
disposal site for thesp. materials annually (consider 6,600 tons). Since the City Commission has
changed our' direction of excluding private companies from the roll-off operation, the City has
reduced the related estimate of tonnage down from 10,080 to 6,600 tons.
· Each bid response was to include the round-trip driving distance to the Solid Waste complex from the
bidder's disposal location. Frontier Recycling, Inc. did respond; Kimmins Recycling Group did not.
The Superintendent of Solid Waste made .two trips using the most Iikefy routes our trucks would take
and he confirmed that Frontier's location was at least 5.6 miles closer than the Kimmins location.
. The Superintendent also determined in these independent trips that it would be ten additional
minutes to drive this added distance per trip (approx. 290 hours).
i:":
· When taking all three major cost elements into consideration (dump fees, personal services and
garage services), awarding the contract to Frontier Recycling, Inc. saves over $14,600, see
comparison of major costs attached.
. An emergency requirement purchase order for $24,592 using the $21.20/ton rate was issued on
August 8, 1996 to Frontier Recycling, Inc. so that our jaws operation disposal would not be
interrupted.
. For accounting purposes, the total of this contract is broken down as follows:
A. Residential Collection (2,082) 2,400 tons @ $21.20 or $ 50,880
B. Commercial Collection (2,083) 6.600 tons @ $21.20 or 139.920
TOTALS 9,000 tons @ $21.20 or $190,800
. The amount of $15,000 expected to be spent this fiscal year is funded by balances available in the
appropriat~ operating fund codes. The remaining $175,800 has been included in the City Manager's
recommended FY 1996/97 budget request.
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8/07/96
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City of Clearwater, Solid Waste Department
Comparison of Major Cost Elements
I.
(Attachment for Disposal of Mixed Loads Agenda Memo)
Frontler
Description of Major Frontier Kimmins Over (Under)
Cost Element Recycling Inc. Recycling Group L<lmmlns
Dump Fees:
9,000 tons at $21.20/$21.00 $19D,800 $189,000 $1,800
Personal Services:
1.725 trips for 28 mlnutes/38 minutes
. @ $19.00/hour (equipment operator) 15,925 20,758 (4,833)
Garage Services (Jaws)
625 trips for 13.6 miles/19.2 miles
@$1.89/mUe 16,065 22,680 ' . (6,615)
Garage Services (RolI.Off Vehicles)
1,100 trips for 13.6 milesJ19.2 miles
@ .811/mlle 12.118 17.107 (4.989)
TOTALS $234.908 $249,545 ($14.637)
,
pnmlxatt.doc
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Hem II
CLEARWATER CITY COMMISSION 3 r') M' q 5 q~
Agenda Cover Memorandum ~ ccung Date . -
SUBJECT: House Service Relocation - Water Main Phases 11 & 12
RECOi\1i\.1ENDA TIONIMOTION: Award an extension to the House Service Relocation - Water Main Phases 11 &
12 Contract to McGill Plumbing, Inc. of Largo, Florida for the sum of$69,000.00 in accordance with the requirements of
the current contract,
~ and that Ole appropriate officials be authorized to e..xecute same..
SUMMARY:
· The City Commission awarded a contract to McGill Plumbing, Inc. of Largo, Florida, for $728,460.00 for the
installation of house services in conjunction with water Main Phases 11 & 12. There were 16 bids solicited for trus
contract. Of the total, one bid was received, 8 no responses, 7 no bid responses. McGill Plumbing was the only local
plumbing contractor capable of obtaining a bond for this work.
. Quantities used for estimating purposes were based on previous house service relocation projects within the City limits.
The contract was for the relocation of approximately 1500 individual house services. The Water Main Phase II & 12
project has been completed and all but 60 ofthe services have been reconnected to the new mains. The current contract
quantities have been depleted. The shortfall in quantities is primarily due to the fact that several hundred of the homes
within this project were on septic tanks. The State Health Department will not allow a water seIvice to cross over a
septic tank drain field. This greatly increased the length of the services in many instances.
. Labor and material costs have increased since the initial contract was Jet, however. McGiU Plumbing will honor its
pricing until the work is complete.
. McGill has done Wt excellent job for the city and continued good service is to be expected.
. The Water Division's third quarter FY 95/96 budget rev:ew includes an amendment to transfer $100,000.00 of Water
and Sewer R&R revenue from 315-96704. Line Relocation Capital to 315-96703. System R&R-Capitalized, which will
provide sufficient funding to complete phases 11 and 12 of main replacement.
Reviewed by:
Legal ~'
Budget ~ ./
Purchasin ,-' ,~
Originating Dept.
Costs; $69.000.00
Commission Action
User Dept.
lCurrent FY)
Approved
ENGINEERING
/
Funding Source:
Approved
w/conditions
N/A
apt. Imp. X
Denied
Risk Mgmt.
Operating
Cont'd to
OTHER
Date:
Paper:
Not required: N/A
~~\ Affected parties
notified
'......'
Not Required
Other
IS
ACM
ENG.
Submitted BV:
City Managp~
Appropriation Codels) Attachments:
Purchase Requisition
315.96703.563800-533-000 letter of Acceptance
MCGIl.L EXTENSIQN.AGN
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RECOMMENDED VENDOR McGill Plumbing
MAIL/STREET ADDRESS 111 N. Missouri Avenue
PURCHASE REQUISITION
, City of Clearwater
PURCHASING DIVISION
P.O. BOX 4748
CLEARWATER, FL 33516
DELIVER TO: City of CleaIWater
STREET ADDRESS P.O. Box 4748
CITY. STATE. ZIP CODE Clearwater, Florida 34618
PURCHASE ORDER NO.
IASSIGNED BY PURCHASING]
.
OEPT./DIV. Eng. IEng. Services
UATE P"REPARED 08/07/96
PERSON
RESPONSIBLE Claude HCMell
PHONE NO. (813~ 562-4759
CITY, STATE. ZIP CODE T .r'Irqn, Florida 34640
EXPENSE CODE 315-96703-563800-533-000
DATE SERVIC[ES/MATERIALS NEEDED:
PART B
VENDOR NAME
ATTN:
MAil/STREET ADDRESS
CITY, STATE, ZIP CODE
_ ,_. ..._ ,.,. .;. .. . UNIT.
ITEM' aUANTITY- - 'OJ:''';
NO. MEASURE
EQUI~E~T. SUPPLIES OR SERVICES REQUIR~D: . .
FURNISH COMPLETE DESCH1PTlON. MAKE/MODEL AND INCLUDE
OR ATTACH speCIFICATIONS WHEN APPLICABLE
.' 'UNIT -'.
PRICE
TOTAL
PRICE
,
I
1
16,500
1,200
L.F.
Fumish & Install 1" Service Pipe
Fumish & Install 1 1/2" Service Pipe
$3.88
$4.15
$64,020.00
$ 4,980.00
$69,000.00
2
L.F.
PART C
I HEREBY CERTIFY THAT THE ITEM5 SPECIFIIW ABOVE ARE
NECESSARY FOR THE OPERATION OF "HIS DEPARTMENT. THAT
SUFFICIENT FUNDS A AVAILABLE TO COVER THIS RE.
QUIREMENT ANO T A HIS REQUIREMENT IS BEING PRO.
CESSEO PURSUANT 'AW OR ADMINISTRATIVE AUTHORITY
DELEGATED TO ME.
F.O.B. POINT
PROPOSED DELIVERV DATE
APPROVEO BY
PA'IMENTTERMS
SUOMITTED BY
QUOTED BY (NAMEI
TELEPHONE NO.
DATE APPROVED
QUOTe EXPIRES
ACCEPTED BY
jPURCHASING OFFICEl
PAGE'
PURCHASE ORDER NO.
IASSIGNED BY PURCHASINGI
EXCEPTIONS TO BIDDING PROCEDURES APPLICABLE TO CERTAIN PROCUREMENTS OVER $500
ISee Art. II, Sec. 42.23, Code of Ordinances).
The following exception is applicable to this requirement, narrative explanation/justification is furnished below
as required:
1. () Emergency requirement. See Sec. 42.23 (1) Code of Ordinances for requirement for Department Director
to prepare and submit written summary of facts demonstrating existence of the emergency.
2. () Sole source. See Sec. 42.23 (2) Code of Ordinances for requirement. for Department Director to prepare
and submit written summary of facts substantiating soh! source purchase.
3. () Commodity available on Federal, State, County or other government entity contract.
4. () Professional services procured under authority of Sec. 287.055, Florida Statutes.
5. (X) Impractical to solicit competitive bids.
EXPLANATION/JUSTIFICATION: (Required for items 1,2 and 5 only).
Extension of current contract.
p/~ /1' .
Dat~ I
.1 ..1., . . t .
T' 0 ~, <. ~ ~ . ,"' . ~ "
. ~'"
.,
c,
.. ,
"YOUR TOTAL SERVICE PLUMBER"
111 N. MISSOURI AVE.
LARGO, FLORIDA 34640
PHONE: (813) 585-2052
FAX: (813) 587-0166
C1424
RFOO36445
June 27 1996
Claude Howell
Engineering Group
City of Clearwater
- -
< l.
This letter is. ~o cert~fy the fact that McGill Plumbing Inc. will
extend the terms and conditions of the existing contract for the
water line relocations. Until the job is completed.
regards, .
.C-~rJ\~~
. Crai~cGil1
) I
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. TOTAL PLUMBING SERVICE . COMMERCIAL · RESIDENTIAL · POWER SEWER JEITING
WATER TREATMENT PROFESSIONALS . WATER SOFTENERS · FILTERS · REVERSE OSMOSIS
1Ji2..t:'!........1'~...O;.n.....-.....,. "r+
t;N3
CLEARWATER CI1Y COMMISSION 33
Agenda Cover Memorandum
ltcm #
Mccting Date q - 5 - q to
SUBJECf: 1996 Miscellaneous Construction Contract (96-18)
RECO:MMENDATlONtM:OTION: Approve award of the 1996 Miscellaneous Construction Contract (96-18) to
KEYSTONE EXCAVATORS, INC. of OLDSMAR, FLORIDA in the amount of $364,456.96 being the lowest and
most responsive bid received in accordance with pJans and specifications.
~ and that the appropriate officials be authorized to c:\Cccute same.
SUMMARY:
. The purpose of this contract is to accomplish the five fonowing smaJI construction projects:
. Cleveland Street Widening - This portion of Cleveland Street is a very narrow single lane dead end road on the west side
ofMcMuUen Booth Road. Residents have requested that the City provide for an improved roadway facility which will
allow for normal ingress and egress. The project will construct a 24 foot wide roadway with a turnaround located at the
west end of the existing pavement. Stann water treatment is being accomplished at the southwest comer of Cleveland
Street and McMullen-Booth Road on City property previously purchased for this purpose.
. North Greenwood Library Parking Lot - This project will construct a small parking lot on PineUas County School Board
Property just north of the existing library. This property is being leased to the City for this purpose. The lot will allow
for 26 spaces and incorporates a design to protect the two existing 36U oak trees on the property.
. 880 MandaJay Right-of-Way Restoration - The purpose of this project is to: remove existing asphaltic concrete
pavement which is no longer in use between the curb line and right-of-way line of Mandalay Ave. adjacent to 880
Mandalay Condominium; to allow for construction of a new sidewalk; to create open space which is pervious to stonn
water; and to repave 9 existing metered parking spaces which are to remain in service. The condominium will be
placing a new sprinkler system and extensive landscaping in the created open space as a part of the project.
Continued:
Purchulng
C~t8: $364.456.96
Commle.lon Action
Rnl.wed by:
Legal /~
Budget ~...".
(Current FYI X
Approved
Funding Source:
ApproV6d
w/conditions
Library
Copt. Imp.
X
Denied
R1,k Mgmt. N/A
AdvenIMd:
Operating
Cont'd to
IS
Date: 07/10196".07/16196
Othar
ACM
ENQ.
P."ef; St. Plltllrllbutll Times
Not required:
OTHER
.A5j\)
Affected portles
notified
Appropriation Code Is)
Attachments:
Not Required
x
315-92256-663700.541.000 .
315.92258.563700-541-000
315.93519-563500.571-000
316-96632-663700-635.000
Bid tabulation &. SUrmlllrV
$ubmlnedBy: ~
City Mrtnagl? '9
-
Page 2 continued:. .
Agenda Item - 1996 Miscellaneous Construction Projects (96-18)
· Garden Ave. and Eldridge Street Sanitary Sewer Replacements - These two projects will provide for the conventional
excavation and replacement of sanitary sewers which have deteriorated with age. The Garden Ave. segment is a short
run of pipe just south of the intersection of Garden Ave. and Park Street. The Eldridge Street segment is between Vine
Ave. and Pennsylvania Ave. Both segments are within the existing roadway. Local access to businesses and residences
willbemmnwned. .
· Order of Work .. The order of work will be the North Greenwood Library Parking Lot first, followed by the Cleveland
Street Widening Project arid the remainder of the projects at the Contractor's discretion. Work is scheduled to begin
Oct. 1, ]996 and be completed within 270 days. The Contractor will be allowed to use multiple construction crews if
resources are available. .
.'" .
\.
. The capital improvement funds of Street Maintenance & Resurfacing (Items 1 thru 11); No. Greenwood Parking (Items
55,thru 71); Sanitary Collection & Transmission Renewal and Replacement (Items 72 thru 86) are sufficient to provide
for these portions of the project. Capital Project 92258, Paving Unpaved Streets, has available funding of $161,732
(Items 12 thru 54). A third quarter budget amendment will transfer $16,186.37 of road millage revenues to 92258 from
92256, Street Maintenance, to provide the $177,918.37 total funding needed.
315-92256-563700-541-000 800 Mandalay Ave. R-O-W Improvements (Items 1 thru 11) $ 50,216..72
315-92258-563700-541-000 Cleveland Street Extension & Widening (Items 12 thru 54) $177,918.37
. 315..93519-563500-571-000 Clearwater Library No. Greenwood Parking Lot {Items 55 thru 71} $ 56,865.89
315-96632~563700-S35-000 Garden Avenue Sanitary Replacement (Items 72 thru 78) $ 22,938.65
315-96632-563700-535-000 Eldridge St. Sanitary Sewer Replacement (Items 79 thru 86) $ 56.417.33
TOTAL $364,366.96
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AGREEMENT
This Agreement made and entered into this 2.~ day of ~ 1995, by and
re..
33
between the City of Clearwater, Florida, a municipal corporation, herein referred to as
"City," and the School Board of PinelIas County, Florida herein referred to as "Board."
I'
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WHEREAS, the City has a need for additional parking for the North Greenwood
Branch Library, herein referred to as 'tLibrary; II and
WHEREAS, the Board is the owner of land adjacent to the Library, said land used by
"
the Board's Clearwater Discovery School, herein referred to as "School;" and
WHEREAS, the City has funds available for construction of a paved, parking lot
facility, herein referred to as "Parking Facility, 11 adjacent to the Library; and
WHEREAS, the City and Boara are each willing to cooperate in this mattcr under
certain conditions and provisions;
THEREFORE, in consideration of the covenants herein contained and other good and
valuable consideration, the City agrees to costruct and maintain a Parking Facility on the
School site as shown in Exhibit II A," according to the following tenns and covenants;
" .
...
1. Term. The term of this Agreement shall be for a period of ten (10) years,
commencing tZc.. ~ ..J.. 3 , 1995 and ending
au r > ;,.- ,2005. This Agreement shall stand renewed for additional
ten (10) year periods upon approval by both parties, as evidenced by written correspondence
by the Superintendent of Schools and City Manager.
2.
Description of Improvements.
The City agrees to construct a Parking
Facility, which shall include paved parking, retention area, fencing and associated
improvements to the School site as shown in Exhibit "A." The City agrees that prior to
m~ng any of the improvements shown in Exhibit II A," or any other subsequent
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improvements to the Parking Facility, the Superintendent of Schools, or designee, will
review for approval the plans provided by the City. Said approval, if given, shall be in
writing and shall delineate any modifications or conditions to the construction plans, as
agreed by the City Manager and Superintendent of Schools, or their respective designees.
After making any of these improvements, the City agrees to restore any affected portions of
the School site to at least as good a condition as existed prior to the installation of the
Parking Facility.
3. Maintenance of Improvements. The City agrees to maintain the Parking
Facility, including but not limited to: paved parking, parking stops/bumpers, retention area,
fencing on the east side of the Parking Facility, signage, and landscaping within and
immediately adjacent to the Parking Facility; and to pay all associated maintenance costs.
The City agrees to inspect on a regular basis, or when requested by the Board, the Parking
Fac~ity and to make any necessary repairs or maintenance in a timely manner.
4. Return Condition of Faciliu:. The City agrees to return the Parking
Facility and surrounding area to a clean and sanitary condition after use by the City or City-
sponsored grcups, agents or invitees. The Board agrees to return the Parking Facility and
surrounding area to a clean and sanitary condition after use by th~ Board or Board-sponsored
groups, agents or invitees.
S. Dates and Times of Use. Both parties agree that the Library will have
exclusive use of the ten (10) paved parking spaces on the south portion of the Parking
Facility, said ten (10) parking spaces located closest to the Library, for City, Library, and
Library-sponsored pmgrains, year-round, during normal hours of operation. Both parties
agree that the School will have exclusive use of the eight (8) paved parking spaces and the
unpaved overflow parking on the north portion of the Parking Facility, said eight (8) parking
2
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spaces and overflow parking located furthest from the Library, for Board, School, and
School-sponsored programs, year~round, during normal hours of operation. It is the intent of
the parties, notwithstanding the exclusive hours aforementioned in this paragraph, that the
Library and School attempt to accomodate the parking needs of each other that may arise due
to special events andlor extended hours, when the use thereof does not interfere with
scheduled Library or School programs. The City and Board agree that questions concerning
days of and times of use of the Parking Facility shall be resolved between the School
Principal and the Library Branch Manager said resolution to be evidenced by written
correspondence between the School Principal and Library Branch Manager. The resolution of
questions concerning days of use and times of use that can not be resolved by the School
Principal and Library Branch Manager, or other unforeseen questions arising out of this
agreement, shall be addressed according to the tenns and conditions of this agreement as
stated in paragraph 9.
6.
Restriction on Use.
Use of the Parking Facility by private
I,
parties or organizations, or by business enterprises for profit is prohibited, unless agreed to,
in writing, by both parties. The City and Board further agree to make no unlawful,
improper, or offensive use of the Parking Facility. The Library and all its invitees shall
abide by all Board policies, including policy numbers 6Gx52-5.25 and 6Gx52-S.27, which
prohibit the consumption of tobacco products andlor alcoholic beverages on Board property,
including outside areas.
7. Hold Harmless. Subject to the limitations contained in Section 768.28,
Florida Statutes (1993), the parties agree each will save the other harmless on account of the
negligent acts of its employees, servants or agents or on account of any unsafe conditions
3
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that may exist as a result of the negligent operation by the parties of the subject facilities.
The City and Board agree to be responsible for loss or damage to the facility while used in
their respective programs, except for routine maintenance. The City and Board agree to
provide each other proof of insurance coverage or self-insurance in the amounts set forth in
Section 768.28, Florida Statutes.
8. AssI~ment. Inspection and Termination. The City and Board will
not assign this Agreement or sublet the premises or any part thereof without the written
consent of the other party. The Board, its officerst agents and servants, shall have the right
to enter and inspect the subject premises and the operation being conducted tbereon at
reasonable times.
This Agreement shall remain in effect unless terminated by either party as follows:
a) Upon breach of this Agreement by a party, the other party shall give
written notice of termination of this agreement specifying the claimed breach and the action
required to cure the breach. If the breaching party fails to cure the breach within five (5)
days from receipt of said notiect then the contract shall tenninate ten (10) days from receipt
of the written notice;
b) Either party may terminate this Agreement by giving written notice to the
other party that the Agreement wiJI tenninate onc (1) year from the receipt of said notice by
the other party. Upon termination of this Agreement, the Parking Facility improvements
shall become the property of the Board.
9.
Unforeseen Questions. The City and Board agree that in the event of
unforeseen questions arising out of use of the parking facility or otherwise arising under this
Agreement. said questions shall be settled in writing between the Superintendent of Schools
and the City Managert or their respective designees.
4
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10. ~IUesUJ9n. In the event litigation is neCessary to enforce any of the terms or
, conditions of this Agreement, the prevailing party shall be entitled to recover
its costs and expenses, including reasonable attorneys' fees from the non-prevailing party.
11. Headlnls. The headings of this Agreement are for convenience and
reference only and in no way define, limit, or describe the scope of intent of this Agreement
or any part hereof, or in any way affect the same, or construe any provision hereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
the day and year frrst above written.
Attest:
~
2. &~ ,O,~.
.
Approved as to form and content:
1J1l .. .
City Attorney (designee)
Attest:
Approved as to form:
Prepmd by
Real Property Management Department
PincUu County School Board. 518195
sf9S\CtwtrLol.Agr
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CITY OF CLEAR\V ATER, FLORIDA
By: atir ~~
City M ,er
THE SCHOOL BOARD OF
p~ COUNTY, ?tORIDA
B. ~~~)~
Chairman / AUG 2 3 1995
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CLEAn,WATER LIBRARY ,I :;1;. ~:" -\. '.': ,\: )}:f~;i'(.:~f'
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Clearwater City Commission
Agenda Cover Memorandum
3) f "nH"V""" ....",,, en"""""'
J nem': t~~:i~~~~~
MeetIng Date: l~;~~:::.'-?:"'~l
1?,~~':}')( ~~~f::\it.~~~;t:::i:~t\~;
SUBJECT:
Land Development Code Amendment - Site lighting Requirements
(LDCA 96-17)
RECOMMENDA TION/MOTION:
Receive proposed code amendment regulating site lighting and refer it to the City Clerk for
advertising for public hearings.
1m and that the appropriate offIcials be authorized to execute same.
SUMMARY:
City staff and the City Planning and Zoning Board have Identified the need to regulate site lighting.
Unregulated site lighting can result in "light trespass" onto surrounding properties and rights-of-way.
This can create safety problems, especially when light shines on rights-at-way and streets, and can
reduce privacy and enjoyment of property in residential areas.
In preparing this ordinance, City staff examined the ordinances of a number of different
communities. We decided to utilize a simple shielding requirement as opposed to regulating on the
basis of candlepower, type of light source, or some other measurement-based approach. Our
shielding approach wUJ allow the code to be met In an easier fashion and will permit simpler
retrofitting of existing, nonconforming lighting. Enforcement requirements will also be reduced.
Certain types of lighting are exempted from the requirements of this ordinance, including decorative
lighting and lighting for public parks and ball fields. The preparation of this ordinance has been
coordinated with Florida Power.
The Planning and Zoning and Development Code Adjustment Boards will review this item.
Englnurlng
Originating Department:.
Costs:
Commission Action:
[J Approved
Totlll 0 Approved w/Condltlonl
o Denied
Curr~nt FllclIl Vellr 0 Continued to:
RevIewed by:
1.8 gill
Budget
Purchllelng
Rl.k Mgmt.
18
ACM
CRT
~'5
User Department:
Advertlud:
Funding Source:
o Caplt"
Impra\leffillnt:
o
Opuatlng:
o
Other:
Attachments:
Detll:
Pllrkl & RIO
Submitted by:
~~
-0 Printed on recycled paper
'peper:
,-
fXJ Not Required
Affected Parties:
D Notlfled
l8INot Required
DRAFT ORDINANCE
Appropriation Code
o None
ORDINANCE NO.
. AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO THE LAND DEVELOPMENT
CODE; CREATING SECTION 42.36, CODE OF ORDINANCES,
TO ESTABLISH SITE LIGHTING RESTRICTIONS FOR
RESIDENTIAL AND NONRESIDENTIAL PROPERTIES;
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. Section 42.36, Code of Ordinances, is created to read:
Sec. 42.36. Site lighting requirements. .
(1) Purpose. The intent of this section is to reduce glare and "light trespass" onto adjoining
properties, improve public safety, and complement the nighttime character of Clearwater.
(2) Definitions. TI1e following terms and phrases, as used in this section, shall have the
meanings indicated below.
(a) Decomtive lighting shall mean outdoor light fixtures whose purpose is primarily for
decoration, rather than site illumination. Examples include: Natural gas street lights, residential
yard Iampsllights, landscaping accent lights, entryway lighting for residential uses, indirect lighting
of signs or outdoor displays that is not oriented toward adjoining properties or rights.-of-way,
holiday lighting, and pathway lights.
(b) Fully shielded shall mean outdoor light fIxtures shielded or constructed so that no light rays
are emitted from the installed fixture at angles greater than 90. degrees perpendicular to the
surrounding ground level.
(c) Light trespass shall mean Ute shining of light from an outdoor light fIxture Utat extends
beyond the boundaries of the property on which the outdoor light fixture is located.
(d) Outdoor light fixtures means outdoor electrically powered illuminating devices, outdoor
lighting or reflective surfaces, lamps and similar devices, permanently installed or portable, 'used
for illumination or advertisement. Such devices shall include, but are not limited to spot and flood
lights for:
1. Buildings and structures;
2. Parking lot lighting;
3. Landscape lighting;
4. Signs;
S. Product display area lighting; and
6. Building overhangs and open canopies.
(e) Shared security lighting shall mean outdoor light fIxtures constructed or installed to. provide
security site lighting for multiple properties upon mutual consent of the affected property owners,
withl.appropriate shielding of properties, including street rights-of~way, that are not party to Ute
consensual arrangement.
(3) Shielding .and outdoor light fixture orientation. All non-exempt outdoor lighting fixtures
erected.'or'tO, which new lighting is added after shall be fully shielded and
. ori~~ away ~m adjo~ing properties and rightS-of-way.
(4) Submission of plans. The applicant for any permit required by any provision of this code in
connection with proposed work involving outdoor light fixtures shall submit (as part of the
application for permit) evidence that the proposed work will comply with this section. The
submission shall contain but shall not be necessarily be limited to the following, all or part of which
may be part of or in addition to the information required elsewhere in this code upon application for
the required permit:
1. Plans indicating the location on the premises1 and the type1 of illuminating devices1
fixtures, lamps, supports, reflectors and other devices;
2. Description of the illuminating devices, fixtures, lamps, supports, reflectors and
other devices and the description may include, but is not limited to, catalog cuts by
manufacturers and dmwings (including sections where required); and
3. Photometric data, such as that furnished by manufacturers, or similar, 'showing the
angle of cut-off of light emissions.
(5) Lamp or Fixture Substitution. Should any outdoor light fixture or the type of light source
therein be changed after the permit has been issued, a change request, together with adequate
infonnation to assure compliance with this section, must be submitted to the building official for his
approval which must be received and approved prior to substitution.
(6) Temporary Exemption. Any person may submit a written request, on a form developed by
the city, to the building official for a temporary exemption from the requirements of this section.
The request for temporary exemption shall contain the following information:
(a) Specific exemption or exemptions requested;
(b) Type and use of outdoor light fixture involved;
(c) Duration of time for requested exemption;
(d) Type of lamp and calculated lumens;
(e) Total wattage of lamp or lamps;
(f) Proposed location on premises of the outdoor light fixture(s);
(g) Previous temporary exemptions if any and addresses of premises thereunder;
(h) Physical size of outdoor light fixture(s) and type of shielding provided; and
(i) Such other data and information as may be required by the building official.
The building official shall approve any request for a temporary exemption that meets electrical code
requirements and does not create a public safety concern or result in light trespass onto any
residentially-zoned property within five business days from the date of submission of the request for
tempOrary exemption. If approved, the exemption shall be valid for not more than 30 days from the
date of issuance of the approval. The approval shall be renewable at the discretion of the building
official for a maximum of two additional 30 day periods in any calendar year. Exemption requests
2 Ordinance No.
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may be part of a special events request, in which case the exemption period shall be for the duration
of the special ev~t 'regardless of previously specified exemption periods.
(1) Exemptions and alternatives. Lighting installed on single family residential properties,
incandescent lighting of t60W or less, any light source of SOW or less, glass tubes filled with
Neon. Argon, or Krypton, decorative lighting, shared security lighting, and lighting installed by a
government agency for pUblic health, safety and/or welfare purposes, inclUding but not limited to
street lighting, lighting for public recreation grounds and facilities, and emergency lighting , shall
be exempt from the shielding provisions of this section, but not from the pennitting requirements.
The provisions of this section are not intended to pre,,'ent the use of any design, material or method
of installation or operation not specifically described in this section provided any such alternate has
been approved. The building official may approve any such proposed alternate upon detennination
that it:
(a) Provides at least approximate equivalence to the applicable specific requirements of this
section; and
(b) Is otherwise satisfactory and complies with the intent of this section; or
(c) Has been designed or approved by a registered professional engineer, and has a content and
function that promotes the intent of this section.
Section ~. The provisions of this ordinance are found and detennined to be consistent with
the City of Clearwater Comprehensive Plan. .
Secljon 3. This ordinance shall take effeCt immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND
FINAL READING AND ADOPTED
I.
Rita Garvey
Mayor~mmissioner
..
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Approved as to fonn and
legal sufficiency:
. Attest:
i,.
I
Leslie K., Dougall-5ides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
,
. ."
) ,.
3
Ordinance No.
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Item #35
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C~5
Clearwater City Commission
Agenda Cover Memorandum
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SUBJECT:
Land Development Code Amendment. Funeral Homes In Public/Semi-Public Zoning districts.
(LDCA 96-18)
RECOMMENDA TION/MOTION:
Receive proposed Land Development Code amendment and refer it to the City Clerk for
advertising for public hearings.
IJ!I and that the appropriate officials be authorized to execute same.
SUMMARY:
Staff has received a request to allow the reuse of the Moose Lodge property on McMullen-Booth Road. This
property is currently in the County and has been approved by the County as a special exception - fraternal
organization.
The owner of the property is interested in pursuing annexation, with a change of use. Under the
scenic/noncommercial corridor requirements of the PPC Rules, only residential uses (up to 7.5 units per acre)
and public/semi-public type uses can be approved along this corridor. This situation greatlv limits the potential
use of this property.
Staff has looked into whether or not we should allow, in general, funeral homes in this zoning district. Our
findings are as follows: While funeral homes are a commercial use of property, they serve an important public
function. the orderly disposal of human remains. As a consequence, they are not dissimilar from hospital or
cemetery uses, both of which are allowed in the P/5P district.
We recommend adding this new use as a conditional use, so that site impacts can be carefully controlled,
particularly in the proximity to residential development. Upon approval of this item, we will forward this
proposed ordinance to the PPC Executive Director for his comments prior to any public hearings.
The Planning and Zoning Board will need to review this proposed code amendment. The projected date for
this review is October 15, 1996.
Rev'ewed by:
ugal
Budget
Purch..lng
Rlak Mgm..
18
ACM
OrlginatJng Department:
CENTRAL PERMrmNG
COltll:
Commlslllon Action:
o Approved
Total 0 Approvod w/Condltlona
IJ Denied
Current A.eal Yaar 0 Continued 10:
UIICIt Departmont:
Other
Advlrtleld:
Funding Soutce:
o C.p11111
Impro....n.. nt:
o
Op.,.Unll :
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Oth.r:
Attachments:
DRAFT ORDINANCE
DaIU:
Piper:
/ B Not Required
Affected Partlel:
o Not/fled
II Not Required
Appropr'at'on Code
IJ None
o Prlntld on ,.cyc&ed pap.r
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35
ORDINANCE NO.
M96
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO THE LAND DEVELOPMENT
CODE; AMENDING SECTION 40.544 ESTABLISHING
FUNERAL HOMES AS A CONDITIONAL USE IN THE
PUBLIC/SEMIPUBLIC ZONING DISTRICT; AMENDING
SECTION 41.053, CODE OF ORDINANCES, TO ESTABLISH
SUPPLEMENTARY CONDITIONAL USE PERMIT
, STANDARDS FOR FUNERAL HOMES IN THE
PUBLIC/SEMIPUBLIC DISTRICT; PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE
"CITY OF CLEARWATER, FLORIDA:
Section 1. Section 40.544, Code of Ordinances, is amended to read:
Sec. 40.544. Conditional uses.
Within public/semipublic districts, the following uses may be permitted as conditional
uses:
*
*
.
.
*
(4) Residential shelters~
ill Funeral homes.
", .
Section 2. Section 41.053, Code of Ordinances, is amended to read:
Sec. 41.053. Supplementary standards by category of use.
The standards in this section which apply to the identified category of use shall supplement
the general standards cruse identified in section 41.052. No conditional use shall be authorized
unless detennined to meet all of the standards applicable thereto.
.
.
.
*
*
"'
(8.1) Funeral home uses may be allowed in the public/semipublic district suiJiect to all of the
following:
(a) The hours of operation are compatible with surrounding uses;
(b) The volume and type of traffic generated by the use is compatible with surrounding
llS.&
" (c) Sufficient on-site queuing is available to accommodate proiected site activity: and
(d) The use complies with all of the general standards contained in section 41.052.
*
*
*
*
.
. .
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OrdlnaiK:c _-96
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',. Section 3:.. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. .
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PASSED ON FIRST READING
PASSED ON SECOND AND
FINAL READING AND ADOPTED AS AMENDED
,
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'Rita Garvey' . :' ': "
May~r-Commissioner .
, 'j
, 'Approved as to fOIm and
. legal sufficiency:
, Attest:
,
. '. '. Leslie Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
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Ordinanco _-96
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Clearwater City Commission
Agenda Cover Memorandum
30
SUBJECT:
Land Development Code Amendment M High Tech Manufacturing
(LDCA 96-19)
RECOMMENDA TION/MOTION:
Receive proposed Land Development Code amendment and refer it to the City Cferk for
advertising for public hearings.
all and that the appropriate officials be authorized to execute same.
SUMMARY:
Almost Immediatelv upon passage of the high tech manufacturing ordinance in June of 1996, staff
received a letter from PPC Executive Director David Healey indicating that there were a few changes
that needed to take place to this ordinance to make it fully consistent with PPC Rules.
Staff has prepared these changes and is processing this code amendment to bring us into full
compliance We have not processed any conditional use permit or other zoning approval that would
be inconsistent with these requirements.
The, Planning and Zoning Board will need to review this item. The projected meeting date for this
review Is October 15, 1996.
RevIewed by: L iJ- ~ Originating Department: Costs: CommJ..Jon Action:
lAgat CENTRAL PERMlnlNO o Approved
Budget NA Toull o Approved w/Condltlw.
Purch..lnll NA U.er Department: o Denied
RJlk Mgmt. NA CU"enl Aacal Yel, o ContInued 10;
18 NA Funding Source:
ACM ~rL o CfIp1~
IIIIfHOVtI"",nt:
Other NA Advartleed: 0
Opeflltlng:
Dltl: CJ Attachments:
~ Other:
Paper: DRAFT ORDINANCE
Submrtted by: "--" III Not RequIted AppropriatIon Code
atyfl~ Affected P8ltles:
CJ Notified o None
III Not Requlrld
o Printed on racycled paper
3~.
!.
ORDINANCE NO. -96
AN ORDINANCE OF TIlE CITY OF CLEARWATER,
FLORIDA, RELATING TO THE LAND DEVELOPfvfENT
CODE; AMENDING SECTION 41.053. CODE OF
ORDINANCES, TO ESTABLISH ADDITIONAL
SUPPLEMENTARY CONDITIONAL USE PEIUdIT
STANDARDS CONSISTENT WITH THE PINELLAS
PLANNING COUNCIL RULES; PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. Section 41.053, Code ofOrdinancesJ is amended to read:
See. 41.053. Supplementary standards by category of use.
The standards in this section which apply to the identified category of use shall supplement
the general standards of use identified in section 41.052. No conditional use shall be authorized
unless determined to meet all of the standards applicable thereto.
...
...
...
...
...
Ordinance _-96
(15) Manufacturing uses may be allowed in the infilJ commercial, downtown/mixed use,
research, development and office park, urban center (core) and urban center (eastern
corridor) districts subject to all of the following:
(a) The hours of operation are compatible with surrounding uses;
(b) The volume and type of traffic generated by the use is compatible with surrounding
uses;
(c) Any noise, wastes, or emissions generated by the use are compatible with
surrounding uses;
(d) In infill commercial districts, a minimum lot size of 10,000 square feet shall be
provided for this use. not more than five contiguous acres shan be utilized for this
use without a Comprehensive Plan amendment. and this use is only allowed within
the infiU commercial districts classified as Commercial General in the City's
Comprehensive Plan;
(e) There shall be no exterior storage or exterior processing associated with the use;
and
(f) The use complies with all of the general standards contained in section 41.052.
... ... ... ... ...
(29.1) Research and technology production uses may be allowed in the general commercial, infill
commercial, highway commercialt commercial center, downtown/mixed use districts
subject to aU of the foHowing:
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The hours of operation are compatible with surrounding uses;
The volume and type of traffic generated by the use is compatible with surrounding
uses;
Any noise, wastes, or emissions generated by the use are compatible with
surrounding uses;
In all applicable commercial zoning districts, this use is only allowed if located
within' the Commercial General category as designated in the. City's
Comprehensive Plan...!lnd not more tban, fiv~ ~~mtiguous acres shall be utilized for
ihiuse without a Comprehensive Plan amendment.;
There shall be no exterior storage or e,gerior processing associated with the use;
and
The use complies with all of the general standards contained in section 41.052.
lit
*
.
.
.
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. 'I
Section 3. This ordinance shall tak~ effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND
FINAL READING AND ADOPTED AS AMENDED
Rita Garvey
Mayor-Commissioner .
Approved as to form and
legal sufficiency:
Attest:
Leslie Dougall-Sides
Assistant City Attorney'
Cynthia E. Goudeau
City Clerk
Ordllllncl1 _"96
.~N5
Clearwater City Commission
Agenda Cover Memorandum
U,m#: ~
Meeting Datc: (. E;. '7 ~
SUBJECT: Edgewater Drive Shoreline Restoration Project
RECOMMENDATION/MOTION: Approve the payment for additional services in the amount of $6000/
bringing the total expenditures to date to $50,000, to Coastal Environmental, Inc. of St. Petersburg, Florida for the
final design and permitting of the Edgewater Drive Restoration Project, and authorize staff to commence the
process to advertise the project for construction,
1m and that the appropriate officials be authorized to exccute same.
BACKGROUND:
. In the March, 1993 storm the shoreline along Edgewater Drive was subjected to significant loss of upland soils
exposing the concrete rip rap and other debris that had been placed along the shoreline over many years. The
present condition of the shoreline is visually displeasing and precludes any viable wetland from being
established for wildlife habitat and water quality treatment in Clearwater Harbor and raises concern for public
safety.
. The City Commission awarded a contract to Coastal Environmental Inc. in September of 1994 to develop the
project design 'and permit application for the project. The payment of additional services in the amount of
$6000 is for the final design, construction plans and specifications, and to complete permitting and required
authorizations. .
. Coastal's performance to date in the development of this project has been excellent.
. Staff has held three public meetings since initiation of the project and two public hearings were held by
Pinellas County related to the Water and Navigaton Control Authority permit.
. Issues raised by the public included the need to ensure that the vista of Clearwater Harbor be maintained and
that mangroves that might recruit would block that vista, concern that an improved park might be an attractive
nuisance to transients and that increased use of the park would create a vehicular nuisance in the
neighborhood and on the Edgewater Drive right.of-way. Staff have attempted to address these concerns
through a condition in the Pinellas County permit that would require the City to trim mangroves that grew
beyond six feet, and by offering to provide no parking signs in the neighborhood should it be required and
ensuring that no parking in the right~of-way IS enforced.
. The City Commission approved the project through the FY97 Capital Improvement Program. The
Environmental Advisory Board recommended approval of the project at their August 21, 1996 meeting.
. Total construction costs for the project are estimated to be $400,000, with $25,000 being offset by a grant
through the Florida Department of Environmental Protection Pollution Recovery Trust Fund, and are available
in Capital Improvement Project 315-96105/ Habitat Restoration and Improvement Projects.
Reviewed by: O"O'"'''"OD",,"mM''t Costs: $6000 Commission Action:
Legal N/A Engineering o Approved
Budget ~, Tolal o Approved wllh Conditions
purchasrng ~ User Department: $6000 o Denied
Risk Mgmt. ..... NlA Curn>nl Fl~c:al Year 0 Continued to:
Engineering AJ\...-.
IS . & N/A Funding Source:
ACM K<;LA I!I Call1lall mllrovemenl:
Other Advertised: CI Operallng:
Date: CI Olher: AUac:hments:
Paper:
Submitted by: lEI Not Requimd Appropriation Code Site location map
clty~2~9* . Affected Parties
CI NOlined 315.96105.561300. 539-000 o None
lEI Not ReqUired
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We, the undersigned residents of the area represented by the Edgewater Drive
Association, wish to express our support of a project recommended by the Department of
Engineering, Environmental Management Group, of the City of CJeanvater. The project,
known as the Edgcwater Drive Habitat Restoration and Water Quality Improvement
Project, would improve the shoreline along US Alternate Highway 19 from Union Street
south to Stevenson's Creek. The existing concrete and cliphaJt rubble would be
restacked. covered with limestone boulders and sand, and shoreline grasses would be
planted. Also. breakwaters of varying heights made of Iim~stone boulders would be
pJaced fifty feet offshore.
We sincerely hope that the Commissioners of the City of Clearwater will take into
account this support when considering the project for approval.
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A Petition In Opposition to the Edgewater Drive Project
We, the underslgnod taxpayers, property owners, residents andlor Interesled partIes of Edgewater Drive, wish to
express our opposition to the project OIF-955 (OIF-OOB?)proposod by the Department of Engineering, Environmental
Management Group, of the City of Clearwater.
The projoct Is unnecessary and a waste of taxpayers' money.
We are particularly opposod to the construction of a breakwater which, by slowing down the natural weter
movement, would fac/lltate and encoursgo lhe ostabllshment ot mangroves that do not presenlly grow hDte naturally.
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A Petition In Opposition to the Edgewater Drive Project
We, the undersigned taxpayers, property owners, residents and/or Interested parties of Edgewater Drive. wish to
express our opposlUon to tho project D/F.955 (D/F.968?)proposed by the Department of Engineering, Environmental
Management Group, of Ihe ClIy of ClealWaler.
The project Is unnecessary and a waste of taxpayers' money.
We are particularly oPPoled to the construction of a breakwater which, by slowIng down the natural water
movement, would facilitate and encourage tho establishment of mangroves, that do not presenlly grow hare naturally.
Address: P/P,.0, ~~/Z S~6/.J-
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A Petition In Opposition to the 'Edgewater Drive Project
We, the undersigned taxpayers, property owners, residents and/or Interested par1los of Edgewater Drivo, wish to
express our opposlUon to the project D/F.955 (OIF.OO8?)proposed by the Department of Engineering, Environmental
Management Group, of the City of C1ealWster.
The project Is unnecessary and a waste of taxpayers' money.
We are particularly opposed to the construction of II breakwater whIch, by slowing down the natural water
movement, would (aelUlate and encourage the estabJJshment or mangroves that do not presently grow here naturally.
Name:
1.
Address:
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TO: THE CITY OF CLEARWATER ~ 26AUG96
FROM: TODD & FIONA PORTER; 1040 MARINE ST. CLEARWATER,FL
SUBJECT: SUNSET TO UNION - WATER FRONT IMPROVEMENT PROJECT
,
..
We are all for Improvements In Clearwater, but it Is our
understanding that this breakwater project will most certainly
attract mangroves on our beautiful waterfront. This would be
devastating to our neighborhood and to the charm of Clearwaters
Edgewater Drive. Therefore, we are totally against this project. This
is not in the interest of city taxpayers and we will hold those
responsible accountable.
This improvement plan sounded great untill we learned that the
city clearly knows that the plan will have mangroves growing along
the water in a relatively short period of time. This is a major blow
to our neighbor hood and must be stopp~dl
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TODD P. PORTER
JJthUt. . iJ. ~
FIONA D. PORTER
e-eN Y
Clearwater CIty CommIssion
Agenda Cover Memorandum
3?S
lIem II:
Meeting Dale: liTh
SUBJECT: Agreement with the Florida Department of Environmental Protection to fund Edgewater Drive
Shoreline Restoration
RECOMMENDATION/MOTION: Approve the Agreement between the Florida Department of Environmental
Protection and the City of Clearwater for funding in the amount of $25,000 for Edgewater Drive Shoreline
Restoration, "
00 and that the appropriate officials be authorized 10 e"lccute same,
BACKGROUND:
II The 'City of Clearwater requested and ~eceived approval for a grant through the Florida Department of
Environmental Protection Pollution Recovery Trust Fund in the amount of $25,000 for the restoration of the
shoreline along Edgewater Drive between Sunset Point Road and Union Street.
. The agreement does not require a match from the City of Clearwater.
. The Agreement specifies work for which the City will be reimbursed associated with "the removal of asphaft
debris, the restacking of clean concrete rubble, and the planting of native coastal wetland plants."
. These monies will supplement costs that would be paid through the Habitat Restoration and Improvement (IP
6105. '
. The City Commission approved the project through the FY97 Capital Improvement Program. The
Environmental Advisory Board recommended approval to move forward with the project at their August 21,
1996 meeting.
. Total costs for the shoreline restoration along Edgewater Drive are estimated to be $400,000 and are availabfe
in Capital h".1provement Project 315-96105, Habitat Restoration and Improvement Projects,
" ..
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User Department:
Costs:
o Commls5lon Action:
o Approved
ToI~1 . 0 Approved with Conditions
o 0 DenIed
CUllent Ft~c~1 Ye~r 0 Continued to:
"Reviewed by:
Legal
Budget N/A
Purchasing' N/A
Risk Mgmt. N/A
EngIneering
IS
ACM
Other
Originating Department:
Engineering
SUbmitted~
City Mar{{er /
o Printed on recycled paper
Advertised:
Dale:
Paper.
Cl5I Not Required
Affected Parties
o Notifil'tl
l!1 Not Required
Funding Source:
o Dpllillmprovemenl:
o Oper~lInB:
o Other:
Attachments:
ApproprlallDn Cooe
Agrcemenl DEP Contract SP38 J
o None .
.'
DEl' Contract No. 51'381
AGREEMENT
THIS AGREEMENT is entered into this day of , 19_,
between the FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (hereinafter referred
to as the "Department") and the City of Clearwater, whose address is P.o. Box
4748, Clearwater, Florida 34618-4148 (hereinafter referred to as the
"Contractor"), a governmental entity, to perform the Edgewater Drive Shoreline
Enhancement project.
In consideration of the mutual benefits to be. derived herefrom, the
Department and Contractor do hereby agree as follows:
1. The Department does hereby retain the Contractor to perform the Edgewater
Drive Shoreline Enhancement Project (PRTF Project No. 50597) in accordance
with Attachment A, scope of Services, attached hereto and made a part
hereof. The Contractor does hereby agree to perform such services upon the
terms and conditions set forth in this Agreement and all attachments and
exhibits named herein which are attached hereto and incorporated by
reference.
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2. The Contractor shall perform the services in a proper and satisfactory
manner as determined by the Department. Any and all such equipment,
products or materials necessary to perform these services, or requirements
as further stated herein, shall be supplied by the Contractor.
3. The.Contractor shall post signs, which Can be read at a distance of up to
200 feet, in conspicuous locations at the project site indicating the
Department's participation, through the Pollution Recovery Trust Fund, in
funding for this project.
4. The Contractor shall perform as an. independent contractor and not as an
agent, representative, or employee of the Department.
5. As consideration for the services rendered by the.Contractor under the terms
of this Agreement, the Department shall pay the Contractor on a cost
reimbursement basis for subcontracted services as outlined in Attachment A.
Maximum compensation under this Agreement shall not exceed $25,000.
The State Comptroller requires detailed supporting documentation of all
costs under a cost reimbursement agreement. In accordance with
Comptroller's Memorandum No. 10, issued December 18, 1991 (attached hereto
and made a part hereof as Attachment B), the Contractor shall comply with
the minimum requirements therein contained. Invoices shall be accompanied
by supporting documentation and other requirements as follows:
L Salaries/Waaes - The contractor shall not be reimbursed for direct
salaries and multipliers (i.e., fringe benefits, overhead, and/or
general and ad!ninistrative rates) for Contractor's employees.
ii. Contractual - (Subcontractors) - Reimbursement requests .for payments to
subcontractors must be substantiated by copies of invoices with backup
DEP COntract No. SP381, page 1 of 7
,.
documentation identical to that required from the prime contractor.
Subcontracts which involve payments for direct salaries shall clearly
identify the personnel involved, salary rate per hour, and hours/time
spent on the project. All multipliers used (Le. fringe benefits,
overhead, and/or general and and administrative rates) shall be
supported by audit. If the Department determines that multipliers
charged by any subcontractor exceed the rates supported by audit, the
Contractor shall be required to reimburse such funds to the Department
. within thirty (30) days of written notification. Interest on the
excessive charges shall be calculated based on the prevailing rate used
by the State Board of Administration.
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iiL EauiDment - (Capital outlay over $500 in value) - The purchase of
non-expendable equipment is not author ized under the tet'ms of this
Agreement.
iv. Travel - Travel expenses are not authorized under the terms of this
Agreement.
6.
The Contractor shall submit quarterly invoices in conjunction with progress
reports as required herein. All bills for amounts due under this Agreement
shall be submitted in detail sufficient for a proper preaudit and postaudit
thereof. A final invoice must be submitted no later than thirty (30) days
following the completion date established in paragraph 8 to assure the
availability of funding for final payment.
7.
The Contractor shall submit quarterly progress reports in conjunction with
invoices. Each report shall outline the work performed during the reporting
period, work scheduled for the next report pel:iod, expenditures to date,
problems encountered and planned solutions, and any schedule updates.
8. This Agreement shall begin upon execution by both parties and end
twenty-four (24) months following the date of execution.
,.
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.9. The State of Florida's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation by the Legislature.
10. Pursuant to Section 215.422, Florida Statutes, the Department's Contract
Manager shall have five (5) working days, unless otherwise specified herein,
to inspect and approve the services for payment; the Department must submit
a request for payment to the Florida Department of Banking and Finance
within twenty (20) days; and the Department at Banking and Finance is given
flfteen (15) days to issue a warrant. Days are calculated from the latter
, date the invoice is received or services received, inspected, and approved.
.Invoice payment requirements do not start until a pruper and correct invoice
has been received. Invoices which have to be returned to a contractor for
correction(s) will result in a delay in the payment. A Vendor Ombudsman has
been established within the Florida Department of Banking and Finance who
may be contacted if a contractor is experiencing problema in obtaining
tLmely,payment(s) from a State of Florida agency. The Vendor Ombudsman may
be contacted at 904/488-2924 or 1-800-848-3792.
11. In accordance with Section 215.422, Florida Statutes, the Department shall
pay the Contractor interest at a rate as established by Section 55.03(1),
Florida Statutes, on the unpaid balance, if a warrant in payment of an
invoice is not issued within forty (40) days after receipt of a correct
invoice and receipt, inspection, and approval of the goods and services.
DEP Contract No. SP3Bl, Page 2 of 7
Interest payments of less than $1 will not be enforced unless a contractor
requests payment. The interest rate established pursuant to Section
55.03(1), by Comptroller'S Memorandum No. 10 (1995-96) dated December 1,
1995, has been set at 10.0\ per annum or .02740\ per day. The revised
interest rate for each calendar year beyond 1996 for which the term of this
Agreement is in effeot can be obtained by calling the Department of Banking
and Finance, Vendor Ombudsman at the telephone number provided above or the
Department's Contracts Section at 904/922-5942.
12. Each party hereto agrees that it shall be solely responsible for the
wrongful acts of its employee~ and agents. However, nothing contained
herein shall constitute a waiver by either party of its sovereign immunity
or the provisions set forth in Section 768.28, Florida Statutes.
"I
13. Either party may terminate this Agreement for convenience by giving thirty
(30) calendar days written notice to the other party. Said notice shall be
sufficient if delivered personally or by certified mail to . the address
contained herein. In case of such termination by the Department, the
Contractor shall be compensated for work satisfactorily completed and
irrevocable commitments made. If terminated by the contractor, the
Contractor shall.be compensated for work satisfactorily completed.
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14. Any and all notices shall be delivered to the parties at the following
addresses:
Contractor
Department
Ms. Terry Finch
Environmental Programs Director
City of Clearwater
P.O. Box 4748
Clearwater, Florida 34618-4748
Ms. Stormy Ingold
Florida Department of
Environmental Protection
Southwest District Office
3804 Coconut Palm Drive
Tampa, Florida 33618-8318
15. Pursuant to Section 216.2815, Florida statutes, all records in conjunction
with this Agreement shall be pUblic record and shall be treated in the same
manner as other public records are under general law. This Agreement may be
unilaterally canceled by the Department for refusal by the Contractor to
allow public 'access to all documents, papers, letters, or other material
subject to the provisions of Chapter 119, Florida Statutes, and made or
received by the Contractor in conjunction with this Agreement.
16. This Agreement may be terminated by the Department at any time for failure
of the Contractor to perform in accordance with the terms and conditions
contained herein.
17. The Department's Contract Manager is Ms. stormy Ingold, Phone 813/744-6100
Ext. 325. The Contractor's contract Manager is Ms. Terry Finch, phone
813/562-4742. All matters shal'l be directed to the Contract Managers for
appropriate action or disposition.
18. The Department may at any time, by written order designated to be a change
order, make any change in work within the general scope of this Agreement
(e.g., specifications, time, method or manner of performance, requirements,
etc.) . All change orders are subject to the mutual agreement of both
parties as evidenced in writing. Any change order which causes an increase
DEP Contract No. SP381, Page 3 of 7
or decreabe in the Contractor's cost or time shall require an appropriate
adjustment and modification (formal amendment) to this Agr~ement.
19. It is expressly understood and agreed that any articles which are the
subject of, or required to carry out, this Agreement shall be purchased from
the corporation identified under Chapter 946, F.S., if available, in the
same manner and under the same procedures set forth in Section
946.515(2),(4), F.S., and for purposes of this Agreement the person, firm or
other business entity carrying out the provisions of this Agreement shall be
deemed to be substituted for this agency insofar as dealings with such
corporation are concerned.
The "Corporation identified" is PRISON REHABILITATIVE INDUSTRIES AND
DIVERSIFIED ENTERPRISES, INC. (P.R.I.D.E.) which may be contacted at:-
.P.R.I.D.E.
5540 Rio Vista Drive
Clearwater, Florida 34620-3107
Telephone: (813)535-4900
",
20. The Contractor warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the Contractor to
sOlicit or Secure this Agreement and that it has not paid or agreed to pay
any person, company, corporation, individual, or firm, other than a bona
fide employee working Bolely for the Contractor any fee, commission,
percentage, gift or other consideration contingent upon or resulting from
the award or making of this Agreement.
21. The Contractor covenants that it presently has no interest and shall not
acquire any interest which would conflict in any manner or degree with the
performance of services required.
-.,
22. This Agreement has been delivered in the State of Florida and shall be
construed in accordance with the laws of Florida. Wherever possible, each
provision of this Agreement ahall be interpreted" in such manner aa to be
effective and valid under applicable law, but if any provision of this
Agreement shall be prohibited or invalid under applicable law, such
provision shall be ineffective to the extent of such prohibition or
invalidity, without invalidating the remainder of such provision or the
remaining provisions of this Agreement. Any action hereon or in connection
herewith shall be brought in Leon County, Florida.
23. The Contractor shall maintain books, records and documents directly
pertinent to performance under this Agreement in accordance with generally
accepted accounting principles consistently applied. The Department, the
State, or their authorized representatives shall have access to such records
for audit purposes during the term of this Agreement and for three years
following Agreement completion. In the event any work is subcontracted, the
Contractor shall similarly require each subcontractor to maintain and allow
access to such records for audit purposes.
I
I.
24. No delay or failure to exercise any right, power or remedy accruing to
either party upon breach or default by either party under this Agreement,
shall impair any such right, power or remedy of either party; nor shall such
delay or failure be construed as a waiver of any such breach or default, or
any similar breach or default thereafter.
DEP Contract No. SP381, Page 4 of 7
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25. The Contractor recognizes that the State of Florida, by virtue of its
sovereignty, is not required to pay any taxes on the services or goods
purchased under-the terms of this Agreement.
26. This Agreement is neither intended nor shall it be construed to grant any
rights, privileges or interest in any third party without the mutual written
agreement of the parties hereto.
27. No person, on the grounds of race, creed, color, national origin, age, sex,
or disability, shall be excluded from participation in or be denied the
proceeds or benefits of, or be otherwise subjected to discrimination in
performance of this Agrep.ment.
28. This Agreement is an exclusive contract for services and may not be assigned
in whole or in part without the written approval of the Department.
29. The Contractor shall be responsible for selecting any subcontractor(s)
through a competitive process equivalent to that described in Chapter 287,
Florida statutes. The Contractor shall provide the Department with copies
of all solicitation documents inCluding: the solicitation, the tabuliltion
sheet, the award notice, and the resulting contract.
30. The Contractor shall not subcontract, assign, or transfer any work under
this Agreement without the prior written consent of the Department's
Contract Manager. The Contractor _ agrees to be responsible for the
fulfillment of all work elements included in any subcontract consented to by
the Department and agrees to be responsible for the payment of all monies
due under. any subcontract. It is understood and agreed by the Contractor
that the Department shall not be liable to any subcontractor for any
expenses or liabilities incurred under the subcontract and that the
Contractor shall be solely liable to the subcontractor for all expenses 3nd
liabilities incurred under the subcontract.
31. To the extent required by law, the contractor will be self-insured against,
or will secure and maintain during the life of this Agreement, Workers'
Compensation Insurance for all of his employees connected with the work of
this project and, in case any work is subcontracted, the contractor shall
require the subcontractor similarly to provide Workers' Compensation
Insurance for all of the latter's employees unless such employees are
covered by the protection afforded by the Contractor. Such self-insurance
program or insurance coverage shall comply fully with the Florida Workers'
Compensation law. In case any class of employees engaged in hazardoua work
under this Agreement is not protected under the Workers' compensation
statute, the Contractor shall provide, and cause each subcontractor to
provide, adequate insurance satisfactory to the Department, for the
protection of its employees not otherwise protected.
32. The Contractor, as an independent contractor and not as an agent,
representative, or employee of the Department, agrees to carry adequate
liability and other appropriate forms of insurance. The Department shall
have no liability except as specifically provided in this Agreement.
33. Should either party bring suit to enfo~ce any of the terms of this
Agreement, the prevailing party dhall be entitled to recover court costs and
reasonable attorney's fees at all levels of proceedings.
DEP Coptract No. SP381, Page 5 of 7
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34. A person or affiliate, who has been placed on the convicted vendor list
following a conviction for a public entity crime may not perform work as a
grantee, contractor, supplier, subcontractor, or consultant under an
Agreement with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in section 287.017,
F. s., for Category Two for a period of 36 months from the date of being
placed on the convicted vendor list.
35. In accordance with Section 216.347, Florida Statutes, the Contractot' is
hereby prohibited from using funds provided by this Agreement for the
purpose of lobbying the Legislature, the judicial branch or a state agency.
36. In accordance with Section 216.349, Florida Statutes (financial review of
grants and aids appropriations), the Contractor shall provide to the
Department a sworn statement, signed by the Contractor's chief officer under
penalty of perjury, confirming that the Contractor has complied with the
provisions of this Agreement. The Department reserves the right to recover
costs for failure to comply with Section 216.349, Florida Statutes.
, ,
Copies of the required statement or audit shall be sent to each of the
following:
i "
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-Ms. Stormy Ingold
Department of Environmental Protection
Southwest District Office
3804 Coconut Palm Drive
Tampa, Florida 33618-8318
-Audit Director (MS40)
Department of Environmental Protection
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
-Audit Manager
Office of the Auditor General
P.o. Box 1735
Tallahassee, Florida 32302
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37. This Agreement represents the entire agreement of the parties. Any
alterations, variations, changes, modifications or waivers of provisions of
this ,Agreement shall only be valid when they have been reduced to writing,
duly signed by each of the parties hereto, and attached to the original of
this Agreement, unless otherwise provided herein.
, ,
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REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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DEP Contract No. SP381, Page 6 of'7
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IN WITNESS WHEREOF, the parties have caused th1s Agreement to be duly
executed the day and year first above written.
CITY OF CLEARWATER, FLORIDA
Elizabeth Deptula, City Manager
F ENVIRONMENTAL
Rita Garvey, Mayor-Commissioner
Approved as to form and legality:
John Carassas
Assistant County Attorney
Attest:
Cynthia E. Goudeau, City Clerk
city of Clearwater
P.o. Box 4748
clearwater, Florida 34618-4148
.'
FEID No. 59-6000289
List of attachments/exhibits included as part of this Agreement:
Specify
TvP9
Letter!
Number
Description
linclude number of paoes)
,
"
Attachment
Attachment
A
B
Scope of Services (2 Pages)
Comptroller's Memorandum No. 10 (2 Pages)
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DEP Contract No. SP381, Page 1 of 1
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ATTACHMENT A
SCOPE OF SERVICES
EDGEWATER DRIVE SHORELINE ENHANCEMENT PROJECT
The Florida Department of Environmental Protection (Department) and the City of
Clearwater (Contractor) agree that the primary objective of this project is:
To provide environment enhancement to a highly visible tidal area of
Clearwater Harbor along Edgewater Drive through the removal of asphalt
debris, the restacking of clean concrete rubble, and the planting of
native coastal wetland plants.
Scope Detail
.1. The Contractor shall be responsible for the final project plan and
implementation of the plan. The project plan shall include surveys,
construction drawings, time lines, vegetation plans, bid documents, and any
subcontracts. Construction drawings shall include all clearing, excavation,
filling and public access facilities. Copies of all documents shall be
submitted to the Department for approval prior to the Contractor commencing
any of the work to be funded under this Agreement.
2. The Department shall work closely with the Contractor to help develop a
project plan. The Department shall review and approve the final project
plan. If necessary, the Department will modify the project plan to protect
established habitats and desirable vegetation, to protect water quality, and
to improve implementation of the project.
3. The Contractor shall be responsible for obtaining all necessary permits.
4. The Contractor shall notify the Department of the project start up dates at
least five days before commencing and subsequent changes in schedule.
5. The Contractor shall be reoponsible for properly disposing of waste
material found in the project site and/or generated as a result of the
project.
6. The Contractor shall provide continuous on site management to insure
compliance with the project plan.
7. The Contractor shall utilize proper turbidity controls. If dewatering is
necessary, the Contractor ahall submit a dewatering plan to the Department
for review and approval.
8. The Contractor shall be responsible for developing and implementing an
ongoing management plan for the project site. The plan will be submitted to
the Department prior to project completion for review and approval.
9. The Contractor shall submit quarterly progress reports along with invoices
and a final report with photographs thirty (30) days prior to the completion
date of the Agreement.
DEP Contract No. SP381, Attachment A, Page 1 of 2
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Budget Explanation
The 'Cont.raetor . will be reimbursed up to $25,000 for costs of completing
project. ' Appropriate' project coats may include work aaaociated with.
debris 'removal and establishment of native wetland plants.
this
undesirable
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A'I"1'ACHMEN'r a
OFFICE OF CO!:v'lPTROLLE1-<
DP.PARTHEl':r Ol~ JJ^XJ~l1\O ^~p rl~^~C~
ST...'\.TE OF FLORIDA.
or""'LD u.....
COI4"tlC>\,UII 0' fLOo,lO"
TALLAHASSEE
32399.0350
.
.
Deccmhc: la, 1991
COMPTROLL~n'S MEMO~NDUM NO, 10 (19~1-19921
S03~EC~: CONT~C~U^L S~RV!C!S - COST 'RE!H3uRS~MENT CONTRACTS
~. This memorandum i~ to provide cl~=ification :elativc to the
dpcurnentation :p.oui::eme~ts fo~ ~hose' cont:act\:lal' ser'vic ~ con"::::act.s
which ,p:ovice ':0= ?2.)':i\p.nt on 'a cost =e~rnbu::seme:'lt basin. ~n
ti'eneial,' cost =eimb~:::~p.ment contracts ',':equi=~ ,C'.n itm:'Ii~eC:.
~i~t;ng (by ca~c9o=y) of all e^?endi~~~es claiilied alan; ~~i~h
sUpbo=tin~ aocume~ta~ion fo: each amoc~t (;0= ~hich =S~M=u=se~ent
.. . ~ +
.i.... b' . ,. -.. . .. . .......... " ... h b . . C' \.
_~ e.l,J1q c_al.rnec .:!. no:!. ca ...:!.ng ..na.. ..ne l- ..em as een 1'2.='-'-. nec~\
numbers may be furni5hed in lieu of c6pies o~ a~t~al chA~~n.
Zacn piece oi coc~rnent~tion sho~lc n150 clea=lv =efl~~~ the
cates' of se=vi~e, The types of documentation iisterl ~e10w a~p.
axaw?les anc :~?=esent the rnini~~m =equi:p.ments.
Saln=i~~: A ~av=oll :ce15te: 0= simil~= doc~pentatinn
. . w
s~oulc! be n\~hmit~e~. The pay:oll ::egis~gr snc\lld ~:~O.~, ~~O!iS
~al~:v c;;a=ces, ==i:.ce bene=i#:,s, ~o~he= cecuc-:i0:15 ~:1n ne-:.. :':lay.
... .., .. - .
!f ~n inGivicu~l =0= ~hom ~eim~~=sem~~t is beinc clni~ed is
?~ic hy ~h~ hou=, a OOCUrne~~ =eflp,cting tnp. nou=s ~n=kcd ~~me~
~he =at~ c: ?ay ~ill be acce?ta~le.
(1 )
'2) ::!~~e Ec~e:~~~: :=!~~~ ~~~e=i:s s~c~lc be s~~~==~ec
:,y !~vo.~::es sho...'.:.~S' -.:.ht~ ~haO.J:1-:' ?".:..c Dn b.e~-.~l: 0;: ~.~e
~rn?~o~e~ (e~;., ~~s~=~nce ?~c~i~~~ ?~i6). !f ~~e ~n~~=c~~
s~eci~ically s~a~es ~~~~ :=i~c~ ~e~e:~~s ~~11 ~e ~~s~~ n~ a
s?eci:~~c ~e=c~~~~CQ ~~~he~ ~hc~ ~hc ac:ua2 cos~ of :~i~~e
. ~~_ ~,-. _t .. ,.., _, ~ _ ..... :_..:_ . Q .::_ . .:......."......_
;:)cne.._..s, ..de:') ..ne c~_c__~__on _0_ ..:'Ie ---..Sc :l_ne._~s a..........._
m~s-:. :,e s~o""'n.
(3) ~=bvel; RQi~b~~=n~~~~ ~C= ~~~vel ~~s~ ~e ~~
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(4) Other direct costs: Reimbursement will be made
based on ?aid invoices/receipt~. !f nonexpendable ?roperty
is. purchased using State funes, the cont~act ~hould include
~ p~ovi~ion for the t=ansfer of the property to the State ~hen
services a=p. terminated. Documentation must be p~ovided to
show co~?liance with DeDartrnent of General Services Rulp.
13~-1.017, F.~.C., =p.garding the re~ui~ements for contracts
which include services ann that provide for the '
contractor to purchase tangible persoDal property as
detin~d in Section 273.02, Florida Statutes, for subsequc~t
tr~nsf.er to the State.
:,'..
(5) In-house charces: Charges which m~y be of an internal
natu=e (e.g., pDst;ge; copies, etc.) m~y be reimbur5ed
based on a usage log which shows the ~nits times the rate
being charged. The =~tes m~st be reasonable.
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(6) lncirect costs: Ii the contract specifies that inci=ect
costs ~ill ~e paid based on a s?eciiied ~ate, then the
'calculction should be shown.
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It should be noted that the documentation submitted ~ith
each voucher ~ill be evaluated individually using the ,?bove
iui6elines. Should you have guestionso= =equi~e ~u=the=
clari:ication, please contac~ Che=i G~eene at 456-4098, SUNCOH
'27 B - ~ 0 9 8 .
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Sincerely,
0'- y W~
~ana ! Walling, Di:ecto=
Division of Accoun~ing'
and A~lH ting
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Clearwater City Commission
Agenda Cover Memorandum
Item R: :37 . .
Meeting Date: : ,q ~'. 5 ~ 'l <0
SUBJECT:
Premium Stabilization Fund and Employee Health Insurance
RECOMMENDATION/MOTION: Use the Premium Stabilization Fund to offset one-half of the bi-weekly
premi urn increase for employees with two or more dependents for the one year period January 1, 1997 through
December 31 f 1997.
and that the appropriate officials be authori2:ed to execute same.
BACKGROUND:
The City currently offers a two tiered health insurance option (employee and employee plus family). The City
pays the cost for employee coverage and the employee pays for the fami ly coverage. Effective January 1, 1997
the health insurance option will become three-tiered (employee; employee plus one dependent; employee
plus two or more dependents).
The change to a three-tier option will reduce the cost for employees with one dependent but will significantly
increase the cost to employees with two or more dependents. Bi~weekly rates for employees in the Prucare
HMO will increase from $95.06 to $128.24 (35%) and rates for employees with two or more dependents in
the Prucare Plus plan will increase from $128.88 bi-weekly to $169.29 bi~weekly (31 %).
The City established a Premium Stabilization Fund in 1989 and that fund has grown to a current amount of
$2,784,530. The intent of the Fund was to provide a means to guard against future health care cost increases.
On August 22, 1996, the Insurance Committee, which includes representation from the City's four employee
unions and SAMP personnel recommended that the City use a portion of the Premium Stabilization Fund
to offset one-half of the increase costs for an employee with two or more dependents during calendar year
1997.
Reviewed by:
legal
Budget
purchasing
Risk Mgmt.
IS
ACM
Finance
nla
Originating Department:
Human Res~
User Department:
Costs: $179,727.96
Total
Commission Action:
o Approved
o Approved w/Conditions
o Oenled
o Continued to:
ol
nla
nla
Current Fiscal Year
Advertised:
Date:
Funding Source:
o C.lplllllmprov~menlt
o Operallnll:
Ox Premo Stab. Fund
Other:
Attachments:
Submitted by:
Clty~~ -
o Printed on recycled paper
Paper:
o Not Required
Affected Parties:
o Notified
o Not Required
Appropriation Code
59~700~54S01~19~OO
o None
/
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City or Clearwater
Three Tier Rate Subsidy Estimate
3~
Ouestion: What will be the 1997 cost to the Premium Stabilization Fund to subsidize one-half orthe
employee dependent coverage costs for employees with two or more dependents for Prucnre HMO and
Prucare Plus?
Prucure HMO
385 employees with 2 or more dependents are in the Prucare HMO plan.
'.'
t 997 biweekly cost for employee with 2 or more dependents
. 1996 biweekly cost for employee with 2 or more dependents
$128.24
95.06
33.18
The increase of $33.18 biweekly is 5862.68 annually. or a 35% increase.
. .
;
One-half of the biweekly increase equals 516.59. Subsidizing 385 employees at S16.59 biweekly equals
$166.066.00 which is proposed to be paid from the Premium Stabilization Fund. This wili reduce the
dollar cost increase to the employee from $862.68 to $431.34 annual1y. The resulting percentage increase
for health coverage for employees with two or more dependents is cut to approximately 17%.
Prucare Plus
. ,
"
26 employees with 2 or more dependents arc in the Prucare Plus plnn.
1997 biweekly cost for employee with 2 or more dependents
1996 biweekly cost for employee with 2 or more dependents
5169.29
128.88
40.41
The increase of$40.4 t is a 31 % increase.
One-half of that amount equals $20.21 biweekly. Subsidizing 26 employees at S20.21 biweekly equals
SI3.661.96 which is proposed to be paid from the Premium Stabilization Fund. This will reduce the dollar
cost increase to the employee from 51,050.66 to S525.33 nnnuany. The resulting percentage increase for
health coverage for employees with two or more dependents is cut to approximately 15.5%.
TOTAL ESTIMATED COST TO THE PREMIUM STABILIZATION FUND FOR 1997:
Prucare HMO
Prucare Plus'
$166.066.00
13.661.96
$179,727.96
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Clearwater City Commission
Agenda Cover Memorandum
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SUBJECT: Martin Luther King Recreation Center Renovations (180-96)
RECOMMENDATION/MOTION: Award a contract for Martin Luther King Recreation Center
renovations (180~96), to Grosz-Stamper Construction, Inc. of Tampa, Florida for the sum of $69,700
which is the lowest responsible bid received in accordance with plans and specifications, and approve
additional funding of $14,351.78 at third quarter budget review
1m and that the appropriate officials be authorized to execute same.
SUMMARY:
. During the developmental phase of the ]995/96' Capital Improvement Budget, citizens of the North Greenwood
Community requested a project involving renovations to the Martin Luther King Recreation Center's lobby and
main restroom areas.
. Funding was included in the 1995/96 Capital Improvement Budget for renovations to the lobby and main restroom
areas of the Martin Luther King Recreation Center in the amount of$80,000.
. Originally, the funding of $80,000 was targeted to cover professional fees and construction fees associated with
this project. However, during the asbestos inspection phase of the project, asbestos was discovered and the
removal drove the cost over the original budget. The new budget is outlined as follows:
Contract to Grosz-Stamper Construction, Inc. $69,700.00
Professional Services (Architect) $ 8,650.00
Asbestos Inspection $ 450.00
Asbestos Removal $ 6,900.00
Document Reproduction $ 123.10
Contingency $ 8.528.68
TOTAL =: $94,351.78
. This contract includes replacement oflobby/hallway floor and wall tile, new acoustical ceiling panels, a new control
counter, new restroom fixtures, new toilet compartments, new tHe in both men's and women's restrooms, painting
of interior doors and other miscellaneous cosmetic improvements. The plans and specifications have been reviewed
by a North Greenwood Community representative and have community support.
. In order to fund this project, staff is recommending a third quarter amendment to transfer $14,338.60 from eIF
Code 3290 Jack Russell ADA and $13.18 from CIP Code 3294 Crest Lake Park Improvements which are
completed to eIP Code 93203.
"-MWlId by:
Legal
C.nI.:
Comml..lon ACllon:
. S61f700.cio 0 Approved
Total 0 Approvod with Conditions
. :.:" Pi 1996i9]: 0 Donled
Currant Flleal Vear 0 Continued to:
Submlttld by:
c'tvt!F
-0 Printed on rllayclad pllper
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W~~}~~~t~~~I{~!
o Not Requlrlld
Affecled partie.
o Notified
o Nol RequJrod
Funding Source:
~ Capltll
Improvamont:
o
Operating:
o
Other:
Attachmentl: 11 BId
tabulallon. and .ummary
.... Ap'prop'rl,~Jlo~p(l~e . 315.93203
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MEMORANDUM
LIt
TO: Mayor and City Commission
J
FROM: Tina Wilson. Budget Director 0
via: Betty Deptula. City Manager
SUBJECT: 1996/97 Operating and Capital Budgets
DATE: August 30. 1996
.,.
At the close of the last budget worksession of July 26 on the 1996/97 Operating and Capital Budgets, this
is where we finally stood with additional identified resources and additional funding needs:
Additional Revenues:
Revenue Sharing
Cigarette Tax
One-half Cent Sales Tax
$ 93.240
( 6.540)
119.870
$ 206.570
'~ .
Additional Expenditures:
(approved by Commission)
Long Center position
School Crossing Guards
Social Service Funding
Grant writer position
s.p.J.e. Fields
':
~ " ' .
,
Net Unappropriated Funding
$ 3.640
7.500
38,000
43.000
59.950
$ 152.090
$ 54.480
.' .f
. '.
Since that meeting, the State of Florida has notified the City with a corrected estimate of the One-Half
Cent Sales Tax Distribution due to an error in their computations. Therefore, I am recommending that we
return to my original estimate of sales tax revenues which is an approximate 4 % increase over the current
year estimated revenues. This is in line with the increases in sales tax experienced in the past three years.
Therefore, the additional $119,870 of sales tax funding noted above will not be available.
In addition. the third quarter budget review provides $75.000 of savings within the General Fund
Departmental budgets which has been allocated to the Capital Improvement project for the Clearwater
Aquatics Park and Pool. This funding is now available to fund additional General fund needs in the new
budget year.
The City Manager has also recommended some changes including the funding of the Grant writer position
for only * of a year; funding of $27,000 be appropriated for an additional position to support the
Assistant City Manager resp'onsible for Economic Development; and that the funding needs for the
maintenance afthe S.P.J.C. be reduced to $45,000 to ~ of a year.
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All of these changes are detailed below. The 1996/97 Operating and Capital Budget Ordinances and the
budget advertisement that is scheduled to appear in Saturday's Tampa Tribune have been adjusted by these
, amounts. .
Additional Revenues:
Revenue Sharing
Cigarette Tax
One-half Cent Sales Tax
Funding from Clw Beach Pool
$ 93,240
( 6,540)
-0- .
75.000
$ 161.700
. Additional Expenditures:
Long Center position
School Crossing Guards
Social Service Funding ,
Grant writer position
S.P.J .C. Fields
Economic Development-staff
. position
$ 3,640
7,500
38,000
40,560
45,000
27 .000
$ 161.700
$ 0
Net, Unappropriated Funding
(same as above-net expenditure)
(same as above)
(same as above)
(approx. *' year funding)
(approx. * year funding)
(approx. * year funding)
As noted above, all further available funding resources have been distributed.
The Recommended full-time equivalent (FfE) positions are as follows:
Preliniinary Budget - FrE positions
School Crossing Guard
Long Center position
Grant writer position
Economic Development position
Adjusted FrE positions for Commission Approved Budget
If yon should have any further questions, ple~e caU at 562-4543.
. ,
1,679.0
.4
1.0
1.0
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1.682.4
eM 1- Q.
MILLAGE ORDINANCE
ORDINANCE NO. 6086-96
4\ c\.
DRAFT
AN ORDINANCE OF THE CITY OF CLEARWATER; FLORIDA.
DECLARING THE MILLAGE RATE TO BE LEVIED FOR THE FISCAL
YEAR BEGINNING OCTOBER 1. 1996. AND ENDING SEPTEMBER 30.
1997. FOR OPERATION PURPOSES INCLUDING PENSIONS AND DEBT
SERVICE. AND ROAD MAINTENANCE FOR CAPITAL IMPROVEMENT
EXPENDITURES AT 5.1158 MILLS; PROVIDING AN EFFECTIVE DATE.
THE LEVY OF 5.1158 MILLS CONSTITUTES A 1.21 % INCREASE OVER
THE ROLLED BACK RATE OF 5.0547 MILLS.
WHEREAS. the estimated revenues to be received by the City for the fIscal year beginning
October I. 1996. and ending September 30. 1997. from ad valorem taxes is $21.269.320; and
WHEREAS. based upon the taxable value provided by the Pinellas County Property Appraiser.
5.1158 mills. are necessary to generate $21.269.320; now. therefore.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER. FLORIDA:
Section 1. It is hereby determined that a tax of 5.1158 mills against the non-exempt real and
personal property within the City is necessary to raise the sums to be appropriated for operation purposes; including
. pensions and debt service, road and drainage capital improvement projects, for the fIScal year beginning ~tober 1,
1996.
Section 2. The levy of 5.1158 mills constitutes a 1.21 % increase from the rolled back rate.
Section 3. This ordinance shall take effect October I. 1996.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING
~~ .
Rita Garvey; Mayor..commissioner
Attest:
Cynthia E. Goudeau. City Clerk
Approved as to form and correctness:
Pamela K. Akin, City Attorney
OPERATING BUDGET ORDINANCE
ORDINANCE NO. 6087-96
41 b.
DRAFT
eM 1- b.
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ADOPTING AN OPERATING BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER I, 1996, AND ENDING SEPTEMBER 3D, 1997;
AUTHORIZING THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS
THAT ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE
SERVICE PROGRAMS 50 AUTHORIZED; AUTHORIZING THE CITY
MANAGER TO TRANSFER MONEYS AND PROGRAMS AMONG THE
DEPARTMENTS AND ACTIVITIES WITHIN ANY FUND AS PROVIDED
BY CHAPTER 2 OF THE CLEARWATER CODE OF ORDINANCES;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted an estimate of the expenditures necessary to carry on
the City government for the fiscal year beginning October I, 1996, and ending September 3D, 1997; and
~EREA5, an estimate of the revenues to be received by the City during said period from ad
valorem taxes and other sources has been submitted to the City Commission; and
WHEREAS, a general summary of the operating budget, and notice of the times and places where
copies of the budget message and operating budget are available for inspection by the public, was published in a
newspaper of general circulation; and
WHEREAS, the City Commission has examined and carefully considered the proposed budget; and
WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City
Commission conducted a public hearing in City Hall on September 5, 1996, upon said budget and tax levy; now,
therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA;
Section 1. Pursuant to the City Manager's Annual Report and Estimate for the fISCal year beginning
October I, 1996, and ending September 30, 1997, a copy of which is on me with the City Clerk, the City
Commission hereby adopts a budget for the operation of the City, a copy of which is attached hereto as E:dtibit A.
Section 2. The budget as adopted shall stand and be the budget of the City for said fiscal year,
subject to the authority of the City Commission to amend or change the budget as provided by Section 2.519 of the
Clearwater Code of Ordinances.
Section ~. The City Manager is authorized and directed to issue such instructions and directives that
are necessary to achieve and aceomplislJ the service programs authorized by the adoption of this budget.
Section 4. The City Manager is authorized for reasons of economy or efficiency to transfer part or
,
aU of any unencumbered appropriation balance among programs within an operating fund, provided such action does
not result in the discontinuance of a p~og9"1'
Section 5. It is the inlent of the City Commission thllt this budget, including amendments thereto, is
adopted 10 permit Ihe legal appropriation and encumbering of funds for the purposes set forth in the budget. All
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appropriated and encumbered but unexpended funds at the end of the fiscal year may be expended during the
subsequent fISCal year for the purposes for which they were appropriated and encumbered, and such expenditures
shall be deemed to have been spent out of the current budget allocation. It shall DOt be necessary to reappropriate
additional funds in the budget for the subsequent fISCal year to cover valid open encumbrances outstanding as of the
end of the Current fiscal year.
Section 6. Should any provision of this ordinance be declared by any court to be invalid, the same
shall not affect the validity of the ordinance as a whole, or any provision the~eof. other than the provision declared to
be invalid.
Section 7. This ordinance shall lake effect October 1, 1996.
PASSED ON FIRST READING
"
PASSED ON SECOND AND FINAL
READING AS AMENDED
. Rita Garvey, Mayor.Commissioner
Anest: .
,.
Cynthia E. Goudeau, City Clerk
Approved as to form and correctness:
Pamela K. Aldn, City Attorney
Ordinance 1{iJ87.'J6
-
.
,.
EXHIBIT A
DRAFT
1996-97 BUDGETED REVENUE
Actual Budgoted Budgeted
Revenues Revenues Revenues
1994/95 1995/96 1996/97
GENERAL FUND:
Property Taxes 19,321,098 19/303,820 19,824,890
Sales Tax Revenue 4,119,798 4,358,260 4,532,590
Franchise Fees 6,276,054 6,144,830 7,451,180
Uti11ty Taxes 12,736,281 12,845,080 13,982,880
Licenses & Permits 2.434,975 2,402,000 2.432,000
Fines, Forfeitures and Penalties 1,362,768 1,508,000 1/434,000
Intergovernmental Revenues 7,240,282 7,278,090 7,367,700
Charges for Current Services 1,079,495 1/110,490 ' 1,510,240
Use and Sale of City Property and Money 1,491,210 1,366,350 1,811,800
Miscellaneous Revenues 159,217 108,420 106,680
Interfund ChargesfTransrers . 8,506,186 9,311,830 9,778,230
Transfer from SurplUS 500,000
TOTAL GENERAL FUND 64,727,364 65,736,970 70,732,190
SPECIAL REVENUE FUNDS:
Special Development 11,061,992 9,409,040 8,482,680
Special Program Fund 2,571,533 1,118,000 1,158,000
ENTERPRISE FUNDS:
Water & Sewer Fund 33,058,297 36,461,100 38,791,040
Stonnwater Utility Fund 3,660,918 4,160,630 4,171,840
Solid Waste Fund 12,140,326 12/215,450 13/654,720
Gas Fund 13,672,908 19,055,970 19,975,550
L ~. .. -.- . .. . . . Recycling Fund 2,235,298 2,341,100 2,380,260
- ~ .......... Marine Fund 1,920,756 1,855,020 1,954,500
Parking Fund 2,544,674 2,586,090 2,582,060
_._-_.._-~.. Pier 60 Fund . 305,558 335,340 0
Harborview Center Fund 174,885 796,500 1,863,440
INTERNAL SERVICE FUNDS:
AdmInistrative Services 4,263,250 4,563,430 6,036,330
General Services 2,829,407 2,921,480 2,340,340
Garage Fund 7,468,561 8,483,980 7,940,960
Central Insurance Fund 9,960,005 8.238,730 8,792,980
TOTAL ALL FUNDS 172,595.732 190,856,890 190,856,890
eM 1- c,
DRAF
CAPITAL IMPROVEMENT ORDINANCE
ORDINANCE NO. 6Q88..96
AN ORDINANCE OF THE CITY OF CLEARWATER. FLORIDA,
ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR
THE FISCAL YEAR BEGINNING OCTOBER I, 1996, AND ENDING
SEPTEMBER 30, 1997; APPROVING THE SIX-YEAR CAPITAL
IMPROVEMENT PROGRAM WHICH SHALL BE REEVALUATED AT THE
BEGINNING OF EACH FISCAL YEAR; AUTHORIZING THE CITY
MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE NECESSARY
TO ACHIEVE AND ACCOMPLISH THE CAPITAL IMPROVEMENTS SO
AUTHORIZED; AUTHORIZING THE CITY MANAGER TO TRANSFER
MONEY BETWEEN PROJECTS IN THE CAPITAL IMPROVEMENT
PROGRAM; APPROPRIATING AVAILABLE AND ANTICIPATED
RESOURCFS FOR THE PROJECTS IDENTIFIED; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Manager has submitted a proposed Six-Year Capital Improvement Program.
and has submitted an estimate of the amount of money necessary to carry on said Capital Improvement Program for
the fiscal year beginning October I, 1996, and ending September 30, 1997; and
WHEREAS, an estimate of the resources available and income to be received by the City during
said period from ad valorem taxes and ocher sources has been submitted to the City Commission; and
WHEREAS, a general summary of the Capital Improvement Budget, and notice of the times and
phices when copies of the budget message and capital budget are available for inspection by the public, was published
in a newspaper of general circulation; and
WHEREAS, the City Commission has examined and carefully considered the proposed budget; and
WHEREAS. in accordance with Chapler 2 of the Clearwater Code of Ordinances. the City
Commission conducted a public hearing in the City Hall upon said proposed budget on September 5, 1996; now,
tb~refore.
BE IT ORDAINED BY TIlE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Pursuant to the Capital Improvement Program Report and Estimated Budget for the ftscal
year beginning October J, J996, and ending September 3D. 1997. a copy of which is on file with the City Clerk, the
City Commission hereby adopts a budget for the capital improvement fund for the City of Clearwater. a copy of
which is attached hereto as Exhibit A.
Section 2. The Six-Year Capital Improvement Program and budget, a swnmary of which is
attached hereto, marked Exhibit B. is approved in its present form, but prior to the beginning of each flSCal year the
Cily Commission shall reevaluate priorities, hold public hearings and fonnally adopt additions or corrections thereto.
Section 3. The budget as adopted shrJl stand and be the Capital Improvement Program budget of
the City for said fiscal ye~. subject [0 the authority of the City Commission [0 amend or change the budget as
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provided by Scction 2.519 of the Clearwater Code of Ordinances.
. Section 4. The City Manager is authorized and dirccted to issue such instructions and directives that
arc necessary to aclUeve and accomplish the capital improvements aulhorized by the adoption of this budget.
Section 5. The City Manager is authorized to transfer appropriations within the capital budget,
provided such transfer does not result in changing the scope of any project or the fund source included in the adopted
capital budget.
Section 6. Should any provision of this ordinance be declared by any court to be invalid. the same
shall not affect the validity of the ordinance as a whole, or any provision thereof, other than the provision declared to
be irivalid.
Section 7. This ordinance shall t.~ effect Oc~ber I, 1996.
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Attest:
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Approved as to form and correctness:
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Pamela K. Akin, City Attorney
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.OrdisWa: 16088-96
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EXHIBIT A
DRAFT
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1996/91
Orlg,lnal
Budget
1996197
FUNCTIONS:
Police' Protection
Fire Protection . 453.180
.. ' New Street Construction 2,300,000
"
, " Major Street Maintenance 1,666,080
Sidewalks & Bike Trails 430,000
, Intersections 285,000
'. Parking , 17.5,000
,,' Miscellaneous Engineering 1}OO,OOO
!'.:.: land Acquisition
. . Park Development 1,894,200
. '
, , , Park Beautification 40,000
,I Marine Facilities 320,000 '
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. Libraries 820,560
,
" Garage 2,258,600
" Maintenance of Buildings 200.000
,
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-, Miscellaneous 1,489,000
Stormwater Utility 1,813,000
<, Water System 2,245,000
" Sewer System 7.660,000
" , Gas System 9,581,360
" Solid Waste 762,000
~~ Recycling 570,600
<" Utilities Miscellaneous
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,; , TOTAL 36,663,58~
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RESOURCES APPROPRIATED FOR CAPITAL PROJECTS 1996/97
DRAFT
Original
Budget
1996/97
2,005,500
210,560
73,680
1,591,080
4,314,200
500,000
100,000
1,390,000
275,000
. GENERAL SOURCES:
General Operating Revenue
General Revenue/County Coop
General Fund/County EMS
~oad Millage
Infrastructure Tax
Transportation Impact Fees
Development Impact Fees
Lc;x:al Option Gas Tax
Grant-Airpark
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Marina Operating Revenue
Parking Operating Revenue
Utility System:
Water & Sewer Revenue, .
Water Impact Fees
WaterR & R
. Sewer Impact Fees
Sewer R & R
Gas Revenue
Solid Waste Revenue
Slormwater Utlllty Revenue
Recycling Revenue
. Grant - WPC
Retained Earnings ~ Sewer
84,000
175,000
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110,000
850,000
50,000
1,000,000
801,960
542,000
1,250,000
4.~5,600
2,000,000
2,100,000
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Garage Fund
AdminIstrative ServIces
85,800
67,000
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BORROWING - GENERAL SOURCES:
lease Purchase
617,000
. BORROWING - SELF SUPPORTING FUNDS:
Enterprise Lease Purchase
491,000
BORROWING - UTILITY SYSTEM:
Current Water Bond
1994B Gas Bond Issues
80,000
8,789,400
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. BORROWING -INTERNAL SERVICE FUNDS:
Garage Fund Lease/Purchase
Admlnlstratlve'SaN/cas Lease/Purchase
2,185,800
695,000
TOTAL ALL FUNDING SOURCES:
$36.663.580
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Third Quarter Budget Review
Fiscal 1995-96
\<\3- City Manager's Transmittal
(; .
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Memorandum
FROM:
Mayor and City Commission /
Betty Deptula, City Manager ~
TO:
COPIFS:
Assistant City Managers. Department Directors
SUBJECT:
Third Quarter Review - Amended City Manager's Annual Budget Report
DATE:
August 28. 1996
Attached is the Third Quarter Budget Review in accord with Section 2.519 of the Clearwater Code.
The basic format of the report remains unchanged from prior years, and pages 1 and 2 provide a Tab]e of Contents
and a definition of format terminology. The Report includes comments on major variances. as well as e~planations of
proposed amendments. A schedule of administratively approved change orders is provided on page 55; a schedule of
Special Law Enforcement Trust Funds on page 58; and a list of Self Insurance Fund settlements for the quarter is on
page 57.
,
'Ib1s report Is based on nine months activity (October, 1995 through June, 1996) in this fIscal year, and although in
some instances variances have been noted in revenues and expenditures, some amendments are not proposed \UltU
additional data can be analyzed.
Expenditures
Budget As
FY 95/96 As Amended .As Amended Mid Amended TIrlrd
Adopted First Quarter Year Quarter
65,736.970 68,235,908 68,746.429 68,919,104
65,736,970 68,235,908 68,746,429 68,919.104
General Fund
Revenue
At Third Ouarter. anciciDared General Fund revenues exceed anticipated General Fund expenditures for the current
year by $16.585. In addition. 5164.740 of unappropriated retained earnings of the General Fund is necessary to
transfer to the Capital Improvement Fund to provide funding for the demolition of the "Annex" and the Stone Buick
Body Shop. The net of these two amounts ($]64.740 - $16.585). or $148.155 is transferred from the UMoDfopriated
retained eamin2s of the General Fund at third QWlI1er.
Additional revenues are recognized in ad valorem taxes and franchise fees. Anticipated revenues from Court Fines
arc reduced by 5150.000 (page 3).
The Third Quarter amendments reflect the transfer of 5107,540 to the provide funding to the Ervin.s All American
Youth Club for their 1996/91 fiscal year and 575,000 to fund the Clearwater Beach Aquatics Park and Pool.
These amendments. as well as all other Department program budget amendments are offset by savings within the
General Fund Departments and programs.
Third Quarter Budget Review
Fiscal 1995.96
City Manager's Transmittal
Water & Sewer Fund Budget As
FY 95/96 As Amended As Amended Mid Amended Third
Adopted First Quarter Year Quarter
Revenue 36,461,100 36,461,100 36,120,286 36,120,286
Expenditures 35,439,210 35,509,700 36,120,286 36,120,286
The budget amendments for the Water and Sewer Fund (pages 14 & 17) only reflect the purchase of office
equipment with program savings. No other amendments are proposed for the Water and Sewer this quaner.
Gas Fund Budget As
FY 95196 As Amended As Amended Mid Amended Third
Adopted First Quarter Year Quarter
Revenue 19,055,970 21,790,725 22,238,214 18,334,248
Expenditures 17.988,010 19,939,523 21,332,816 17,710,425
Amendments to the Gas Fund reflect the return of Gas Fund revenues loaned to the Capital Improvement Fund
temporarily for Pinellas and Pasco expansion efforts, which are now returned with the issuance of the related Gas
Bonds (pages 14 & 17)
SoUd Waste Fund Budget As
FY 95196 As Amended As Ameuded Mid Amended Third
Adopted First Quarter Year Quarter
Revenue 12,215,450 12,239,330 12,258,940 12,258,940
Expenditures 12,215,450 12,239,330 12,250,510 12,250,510
With the exception of the purchase of some capital equipment from program savings (page 18), no budget amendment
is proposed for the bottom line budget of the Solid Waste Fund at third quarter.
Stormwater Fund Budget As
FY 95/96 As Amended As Amended Mid Amended Third
Adopted First Quarter Year Quarter
Revenue 4.160,630 4,161,770 4,180,210 4,180,210
Expenditures 4,160,630 4.161,770 4.180,210 4,180,210
No budget amendments arc proposed for the Stormwater Utility Fund at third quarter.
Recycling Fund Budget As
FY 95196 As Amended As Amended Mid Amended 'Third
Adopted First Quarter Year Quarter
Revenue 2,341,100 2.183,060 1,933,260 1,933,260
Expenditures 2,128,680 2,104,740 1,895,610 1,895,610
No budget amendments are proposed for the Recycling Fund at third quarter.
:;.. ,;., .. . ....1:..:-"'; ~. ~ .. ~ '. ~ ct' '. , .,' .. T
Third Quarter Budget Review
Fiscal 1995.96
City Manager's Transmittal
MarIne Budget As
FY 95196 As Amended As Amended Mid Amended Third
Adopted First Quarter Year Quarter
Revenue 1,855,020 1,855,020 1,851,220 1,851,220
Expenditures 1.805,460 1.805,460 1.805,460 1.805.460
Program savings in the Marine Department provide funding for the purchase of a laptop computer for presentations.
No further budget amendments are necessary in the Marine Fund at third quarter.
Parking Budget As
FY 95/96 As Amended As Amended Mid Amended Third
Adopted First Quarter Year Quarter
Revenue 2.586,090 2,726,366 2,731.296 2,731.296
Expenditures 2.586,090 2,726,366 2,731.296 2,731.296
No budget amendments are proposed for the Parking Fund at third quarter.
Pier 60 Budget As
FY 95/96 As Amended As Amended Mid Amended Third
Adopted First Quarter Year Quarter
Revenue 335,340 344,410 325,740 325,740
Expenditures 323,880 332,950 325,740 325,740
No budget amendments are proposed for the Pier 60 Fund at third quancr.
Hnrborvlew Center Budget As
FY 95/96 As Amended As Amended Mid Amended Third
Adopted F'lfSt Quarter Year Quarter
Revenue 796,500 796.500 796,500 822.000
Expenditures 796,500 796.500 796.500 822.000
Budget amendments reflect the recognition of grant revenues from the Convention and Visitor's Bureau. as well as a
reduction in operating revenues for Clearwater's on the Bluff, Pickles Plus. and other rental and catering operation
income. for a net decrease in operating revenues of $83.400 Tbe loan from the consolidated cash pool is increased
by $108.900 at third quarter.
Internal Services Funds Budget As
F\' 95/96 As Amended As Amended Mid Amended Third
Adopted First Quarter Year Quarter
Revenue 24,207 ,620 24,403.666 24,233.216 24,397.185
Expenditures 22,988,650 23,184,696 22,527,706 22.587.525
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Third Quarter Budget Review
Fiscal 1995~96
City Manager's Transmittal
The increase in anticipated revenues in the Internal Service Funds is found in the Garage Fund due to increased
revenue:J from the sale of swplus vehicles. Internal Service Fund revenues and expenditures also reflect the
appropriation of $59.819 to the Capital Improvement Fund for the design and installation of a motor vehicles fumes
exhaust extraction system which was approved by the City Commission on July 18, 1996.
Thc amendments to the Capiial Improvement Fund total a net Increase of $ 2,929,572. The Capital Improvement
Fund budget increase is entirely due to the establishment of the recent Gas Bond Issue proceeds in the related project
budgets (page 31).
Capitallmprovemcnt budget increases not oreviouslv aooroved by the City Commission are summarized on page 30.
These include the, appropriation of $75,000 to provide funding for the Clearwater Aquatics Park & Pool and
$164.739 for the dcmolition of the Annex and Stone Buick Body Shop facilities.
If you have any, questions. or would like additional detail, I would be pleased to discuss Ibis quarterly review and my
recommended amendments with you.
, ..
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THIRD QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 1995-96 REPORT
PAGE #
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Genera. Fund Opemtmg Budgetf...~..........a-il"."..t.....................+,...........,........"..................,....................................,..................3
tJtility" Fund O'pe.rating Budget .............. I'.. ...... It.. ,. ,. ,ill ,. ill. ill. I'.. ........ It It II .........1 I' ,............,... ..... .....'..iI 1'.1 I'.. It fI..1 ............. I' 'Ii .......... If I' 14
Enterprise Funds Opemting Budgets. .1..'..,I.......,II"........,~...........,....It........,1.........................'+11............................,............... ) 9
Internal Se:I"\''ice Funds Opemting Budgets...uu.,u......nnu........................u............................u...............u,........"........,.... 24
Capitallmprovement .I'ro:grarn Budget.. ,....1 ,......1 ."..... ..... ......... ....... .......... ...,,...,............. ........ .,...,.......... ......... ..............,.. .......,..,... 3 0
S,pecio) Progrmn. Food Budget... .,..,... ........,.'~..f.f,.'...... f. f. f......... f. f. ....... ,..,................., .......... .......... ...... ............... ................. ..48
Special Development Fund.....................................,.............,..,............................,....., .......................................................... 53
ScheduJe of AdmitJistra.tive Change Orders.........................................,................,,"'...,.............,..,..,.......,.....,...........,....,,......,.................................. S5
Schedule of Self msuraIlCC Fund Settlements .. II.... ............ ~.....".... .....,........................ ........., .............1.." ..........,.. II ....... II It.. 57
Schedule of Special l.aw Enfol'C'ement TlllSt FWlds . ......,...... ....... If...... ............... " ........ I....... ..,.........,. ,. ,......, ....,........f1. .~'..'..,...... 58
Ordinan.ces......... ..... ........... " .......... .............,............ .,...... ......,..., ,. ........"..,. ............. ..........., ...~ ........ ...........,...... ........... ,... .,............. 59
Third Quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-ta-month basis so that projects identified in the
report are not simply time percentages applied to annual budgets but mther department director's judgment of
month-ta-month expenditures. This technique was also used for revenue projections.
The actual nnd proje~d data contained in this review represents nine monthst October I, 1995 through June 30, 1996.
The adjustments, however, represent all data available at the time of the report. including action taken by the City
Commission after June 30, 1996.
The operating funds infonnation is presented as follows:
Origina) Budget
The budget as adopted by the City Commission on September 21t 1995.
End of Previous Quarter
Amended Budget
Reflects nny adjustment enacted by the City Commission at the prior
quarterly review.
Third Quarter Projections
Monthly budgets submitted by deparanents are based on prior year
experience nnd unique circumstances and adjustments approved by City
Commission during First Quarter and Mid Year Reviews.
Third Quarter Actual
Self.explanatory.
Varinnce
Difference between Third Quarter projected nnd Third Quarter actual. A
minus sign (-) indicates an over expenditure.
Variance %
% of variance to TIlird Quarter projection. A minus sign (-) indicates an
over expenditure.
Adjustments
Adjustments which have been approved by the City Commission, made
at the Managers discretion, and/or adjustments proposed based on mid
year review.
Amended Budget
Adding the End of Previous Quarter Amended Budget and Adjustments.
Amended Budget %
Percentage change of amended budget to original budget.
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Capltallmprovcment Projects
The amc=nded 1995/96 Capital Improvement Projects budget report is submitted for the City Commission review. This
review provides the opportunity to analyze the status of all active projects and present fonnal amendments to the project
budget.
The Capital Improvement and Special Program funds infonnation is presented as fonows:
Budget
The budget as of October 1, 1995 which includes budgets from prior
years which have not been completed.
Amendment
Amendments which have been approved by the City Commission, made
at the Managers discretion, and/or adjustments proposed as a result of the
Third Quarter review.
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Revised Budget
Adding columns one and two.
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Expenditure
Self-explanatory.
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Encumbrance
Outstanding contract or purchase order commibttent.
Available Balance
Difference between revised budget and expenditure.
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Status
C - project is completed
L.P, - project will be financed through lease purchase
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Reference number for description of amendm~nt.
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City of Clearwater
GENERAL FUND
Third Quarter Revenues
IT 1995.96
Some of the variances, both favorable (positive) and unfavorable (negative), appear to be the result of timing
differences and are expected to be immaterial by year end. In other cases, budgets have been amended due to
Commission action during the first several months of the year. the receipt of additional information or a change in
the underlying budget assumptions. The adjustments proposed below are known and quantifiable at this time.
Property Taxes .
Increase $ 211,400
The actual collection of taxes levied for the current year is
above the amount originally budgeted. Historically, all tax
proceeds are receive by August, and assuming a continuation
of that trend, the budget is adjusted to approximate actual
collections.
i .
FraDchlse Fees
Increase $ 292,380
Franchise fees are increased to reflect Gas franchise revenues
totaling 5388.210. This is offset by a like decrease in the
Utility Support transfer from the Gas Fund. Also. small,
revenues decreases are recognized in Florida Power franchise
fees ($78,830) and telephone franchise fees ($37,000).
. Fines and Forfeits
Decrease $150,000
Court fmes are 20% below estimates at third quarter. This is
primarily due to the beach courtesy warning program, and
revenues are adjusted accordingly.
Intergovernmental
State
Increase $ 63,950
The budget estimate reflects a better estimate of State Revenue
Sharing funds based upon ten months of receipts.
County
No Amendment
The large positive variance of 10% is entirely due to a timing
variance in the receipt of Fire and EMS tax revenues. No
adjustment is necessary.
Miscellaneous Revenues
Increase $ 20,000
The budget amendment reflects an increase in anticipated
general miscellaneous revenues.
Interfund Other Service
Charge
Decrease $25,000
The budget amendment reflects an anticipated decrease in
concrete charges initiated in the Public Works Department for
work on Utility and Enterprise fund projects charged to these
funds on n reimbursemem basis.
Interfund Other
Decrease $ 388,210
Interfund Charges to the Gas Fund are decreased based on
adopted Commission policy in me Gas business plan. This is
offset by a like increase in Gas franchise revenues.
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City of Clearwater
GENERAL FUND
ThUd Quarter Revenues
FY 1995--96
Increase $148,155
The budget amendment provides for the transfer of $164.740
of unappropriated retained earnings of the General Fund to
the Capital Improvement Fund to provide funding for the
demolition of the "City Hall Annex" and the Enterprise Car
RentallStone Buick body shop (Agenda item will be presented
to the Commission on 9/19/96), net of a return of funding in
. the amount of S 16,585 to retained earnings representing the
net increase in revenues over expenditures at third quarter.
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GENERAL FUND
REVENUE REVIEW
THIRD QUARTER. Oetobor 1,1881110 June 30, 1896
R.v.nu. Source .
FY9519S
Adopted
Budget
Mld.V..r
Amended
Budglt
Third
Qualt.r
proJoetlon
ThIrd
Qu.It.r
Actual
Varl.ne.
Amount
3rd au AtlMnded
Budget
% AdJuatm.nt Amount %
Property Taxes 19,303,820 19,303,820 18,745,013 18.9-48,175 203,162 10" 211.400 19,515,220 1%
Francl1lse Fees 6,144,630 6,6-44,630 3,932,400 4,276,701 3<<,301 9% 292,380 6,937,010 13%
UUllty Taxea 12,8.f5,OBO 13,445,080 8,269,528 8.432,7043 163,215 2% 0 13,-<<5,080 5%
I. Ucenses and Pennlts 2,402,000 2,402,000 1,209,000 1.155,612 -53,388 ....% 0 2,402,000 0%
Fines. ForfeIture &
PenalUes 1,508.000 1,428,000 1,015.99-4 808,250 -207,73<4 -20% -150,000 1,278,000 -15%
-Intergovemmental
Federal 493.190 0493,190 0 0 0 nle 0 493,190 0%
State 7,057,650 7,059,450 4,683,508 4,627,9n -55,531 -1% 63,950 7,123,400 1%
County 4,085,510 04,085,510 2,992,470 3,29-4,101 301,631 10% 0 4,085,510 0%
Charges for Services 1,110,490 1,121,820 705,:525 703,805 -1,473 0% 0 1,121,820 1%
Use and Sale of City
Property and Money 1.366,350 1,368,350 1,024,7.049 985,900 -38,8-49 ....% 0 1.368,350 00,4
MIscellaneous Revenues 108,420 120,420 57,375 68.265 M90 15% 20,000 14M20 30%
li.terfund AclmlnlsltaUon
Service Charge 3.242,760 3,242,760 2,432,070 2,..J2,238 168 0% 0 3,2<42,760 0%
Interfund Other Service
Charge l,gs7,200 1,939,200 1.467,909 1,434,716 .33,193 -2% -25,000 1,914.200 -2%
lnterfund Transfer 4.111,870 4,111,670 3,333.907 3,062,379 .;!71.52B -3% -388,210 3,723,660 -9%
Subtotal. General Fund
65,736,970 66,768,100 ..0.669.....8 50.228.872
359.671
1%
24,520 68,790,620 2%
Transfer to Surplus
o 518,609
o
o
o
nla
o 518,609 nla
Trsmfer rrom Surplus
o 2,498,938
o
o
o
nla
148,155 2,647.093 nla
TOTAL, GENERAL FUND 65.736,970 68,746,429 49,869,-<<8 50,228.872
359,424
1%
172,675 68.919,104 5%
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City of Clearwater
GENERAL FUND
Third Quarter Expenditures
FY 1995-96
Administration
City Commission
No amendments are proposed at third quarter for the City Commission program.
The Third Quarter Amended Budl!.et fer the City Commission Is $28.000 more than the Original 1995/96 Operating
Budget.
.--...-..--.-..+. ..." ---". .-.
City Manager
Previous quarterly budget amendments reflet:led the establishment a separ.lte Office of Tourism Development, and
the transfer of the lobbyist administration duties to the City Clerk.
No amendments are proposed at third quarter for the City Manager program.
The Third Quarter Amended Bud{!et for the City Manal!er's Office is $106.000 less than the Original 1995/96
Operating Budget.
,-
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Office of Management and Budget
All program expenditures are approximately as anticipated.
No amendments are proposed at third quarter for the Human Relations programs.
The Third Ouaner Amended Budl!.et for the Office of Manaeement and Hudect is CQonl to the Origina11995/96
Operating Budget.
.,..._ . ... _+.n......_.... _..
, Human Relations/Compliance
Human Relations/Community
No amendments are proposed at third quarter for the Human Relations programs.
The Third Quarter Amended Budget for both the Human RelatlonsfCompUance and the Human
Relations/Community Provmns ore equal to the Original 1995/96 Operating Budgets.
". ....+.
Intemal Audit
Capital - Savings in P~rsonal Service costs from a position vacancy is transferred to capital to provide
$5.000 for the purchase of a computer workstation in the conference room betWeen Internal Audit and the
Office of Management and Budget to provide a workstation for interns working for either of these offices. It
will also provide computer nccess to the Ross System or other netWorks as needed during meetings. etc.
The Third Quaner Amended Budgetfor the Internal AudiJ Program is $13,450 less than the Original 1995/96
Operating Budget.
..._._~ m...........+t...... ..... --.
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City of Clea.nmter
GENERAL FUND
Third Quarter Expenditures
IT 1995.96
Orga nlzatlonnl & Employee Development
First Quarter budget amendments reflected the establishment of the Office of Organizational and Employee
Development funded by offsetting decreases in Human Resources and Internal Audit.
Prognun Increase $ 23,000
The budget amendment reflects an increase in Personal Service costs for two reasons. First, the
department is a small department with only three positions which were mled all year. and therefore
unable to acWeve the saJat}' savings proposed in lhe budget. AJso, lhe Depanment Director for this
program was hired effective October I. 1995 at a salary higher than originally budgeted. The program
increase is e~tircly offset by savings in other General Fund programs.
The third quarter budget amendment is an increase of $23,000, and the net Third Quarter Amended Bud~et for lhe
Office of Ornonlmtlonal & Emplovee Development Is $200.000 more than the Original 1995/96 Operating
Budget.
.---=" ... -.+...-..--..-. ..
Office of Tourism Development
Previous quanerly budget amendments reflected the establishment of the Office of Tourism Development funded by
offsetting decreases in the City Manager's Office.
No budget amendments are proposed for this program at third quarter.
The Third Duaner Amended Bud~et for the Office or Tourism Development is $80.000 more than the Original
1995/96 Operating Budget.
.+.
Community Response Team
No budget amendments are proposed for this program at third quarter.
The Third Quaner Amended Bude.et for the Community Response Team is eaual to the Original 1995/96
Operating Budget.
.--- ...-- - --.. . -+. .. . I
l&&!l
Decrease $ 64,000
Budget amendments reflect savings in personal services costs of approximately
$20,000, and contractual service costs of $44,000. The contractual service
savings results only in the demand and timing of payments necessary for outside
council. If case load should increase, their may be a need to reappropriate these
funds in the next budget year.
Capital - Program savings provides $6.000 for furniture for the City Attorney's office and conference room furniture
including large table and chairs.
The third quarter budget amendment for the Legal Department is a decrease. of $64.000, and the net Third Quaner
Amended Budgetfor the Legal DtjHJl'tment is $ 87,630 less than the Original 1995/96 Operating Budget.
-7-
City of Clearwater
GENERAL F1JND
Third Qu4rttr Expenditures
FY 1995-96
~--'--.'r.+~-" ",",~..".. , .
Cftv Clerk
Caoital - Program savings in several line items provides funding for the purchase of office furniture for
several employees in the Department totaling approximately $2.500.
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The Third Quaner A~ndtd Budgetfor the City Clerk Program is $22,230 more than the Origina11995/96 Operating
Budget.
-- ---...+ - .-
Infonnlltlon Mana1!ement
Community Outreach
The first quarter amendment reflected the appropriation of $35.000 of retained earnings of the General Fund for the
contract with Florida Trend magazine for a special Clearwater feature supplement.
No budget amendments are proposed for this program at third quarter.
The Third Quarter Amended Budl!:et for the Community Outreach Pro1!nun Is $35.000 more than the Original
1995/96 Operating Budget. -
t~ - "+r" ~. ,-". ..-"~'
The Third Quarter Amended Budl!et for the Finance Prol!I'8m Is equal to the Origina11995/96 Operating Budget.
. -. ..+t~
Hmnan Resources
No budget amendments are proposed for the Human Resources programs at third quarter.
The toUll Human Rtsources Departmtnl Optmting Budget is $161,390 less than the Original 1995/96
Operating Budger.
_.__._.+~~----- ,......
PoU~
Omce of the Chief
CrimlnaI InvestlgaUons
Patrol
Support Benices
Communlmtions
Net Amendment
:J}ecftase
$ 3,300
73, J 00
205,190
286,100
157.500
$168.610
Decrease
Increase
Decrease
Decrease
Decrease
-8-
City or Clearwater
GENERAL FUND
Third Quarter Expenditures
FY 199,5..96
I'
The budget amendments in the Police Department reflect salary savings in the amount of $150,000 due to the large
number of retirements in the department in the current year and approximately $150,000 of savings in debt service
costs, as well as other savings. At third quarter, these savings provide fwu:iing to the Special Program Fund totaling
approximately $120,000 for matching funds for several grant projects including NUCOPS, COPS, COPS Universal.
and the Bureau of Justice Local Law Enforcement grant.
The net tlUrd aumter amendment than the for the Police Department ;s a decrease of $ 168.610 . and the
total PoUce Department OpemJing Budget is $ 221,930 less than the Original 1995/96 Operating Budget.
. .____..__ 'H"+'___' ,_,_.._ __.
Flre Department
No program amendments are proposed for the Fire Department at third quarter.
The total Fire Deptll't1Mnt Operating Budget is $37,470 ~ss than the Original 1995/96 Operating Budget.
. .... .+...... . .. -. ~
Central Pennlttlne.
Administration
Development Technical Svc
Decrease $ 3,000
Increase $ 3,000
The budget amendments provide for the transfer of $3.000 in savings in the
Administration program to the Development Technical Services capital line item
to provide funding for the purchase of a computer for the Zoning counter for
current staff.
The total CenJral Permitting Department OptraJing Budget is equal to the Original 1995196 Operating Budget.
Economic DeveJopment
No amendments are proposed at third quarter for the Economic Development program.
The Third Quarter Amended Bude:ct (or the Economic Development Office Is eaual to the Original 1995/96
Operating Budget.
I""'" ..... "'u+" . ~,. ....
J'nrks and Recreation
AdmlnIstration
Recreation ProgrammIng
Recreation FacWty
Maintenance
Parks
Increase
Increase
$ 12,000
(20,400)
Decrease
Decrease
13,400
(S.OOOl
Net Amendment
$
()..
~
Third Quarter amendments in the Parks and Recreation programs reflect the reallocation of program savings totaling
$50.210 for the purchase of capital equipment including $6,000 for entrance signs to Clearwater, $12,500 for a
bridgc at Forest Run Park, $1,600 for a radio for the Special Events Coordinator. $1,150 for an air hockey table at
MLK. $4,800 for a chemical controller at the Norton Pool, $3.000 for portable stages. $2.400 for a sound system
component at the Coachman Bandshell. $660 for a bumper pool tablc, $7,800 for various lawn maintenance and
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City or Clearwater
GENERAL FUND
Third Quarter Expenditures
FY 1995-96
heavy equipment needs, $2,000 for aluminum bleachers, $1,600 for soccer goals, $5,100 for various furniture needs
and storage cabinets, and $1,600 for a radio at Crest Lake Park.
The total Parks &: Recreation Department Operating Budget is $ 6,169 less than the Original 1995/96
Operating Budget.
-.--.-.....-...+. -. ._-~~ ...-
Libran
. AdmlnJstration
Increase $ 6,650
Capital - The budget amendment reflects an increase of $6,650 to provide
additional funding to spray-on acoustic which will cover the walls and ceiling to
contra] noise at the Countryside Library. Funding is provided by savings in
other General Fund departments.
The total ,Library Department Operating Budget is $ 27,400 more tlum the Original 1995/96 Operating
Budget.
... -+.-
En2lneerlne
Engineering ServIces
No budget amendments are proposed for this department at third quarter.
The total Engi~ering !kpartment General Furul OperaJing Budget is $ 14,090 less than the Original
1995/96 Operating Budget.
__.__=.. .~..'u-+..~~....
Airpark
No amendments arc proposed at third quarter for the Airpark program.
The Mid Year Amended Bude:et for the Almark is eaual to the Origina11995196 Operating Budget.
-
.+.. .
- .
Public Worko; .
Admlnim'ation
Capital- The budget amendment provides the transfer of savings of $1,000 from the travel expense line item
to capital for the purchase of new office furniture for employees of the Public Works Complcx.
No other budeet amendments are nrooosed for PubUc Works-General Fund nroonuns at third quarter.
'I'M total Public Wonb' - (k~raJ Fund program budgets ore $ 2,740 less than the Original 1995/96
Operating Budget.
__ _ _._....+.c.. _ ""'''''0_''
SalUn~ Center
No amendments are proposed at third quarter for the Sailing Center program.
'\
The Third Quarter Amended Bud2et for the SalDn!! Center Is equal to thc Origina11995196 Operating Budget.
-10-
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City or Clearwater
GENERAL FUND
Third Quarter Expenditures
FY 1995-96
.""..... _ 'n' '+.'0 ...._~ ..... .
Program Increase
$ 375.635
Other Operating Increase. S 5.050
Other operating reflects the trarulfer of 518.150 to budget transfers below to
provide County suppon for personnel for the Geographic, Information System;
523.025 for the Clearwater Homeless Intervention project which is provided by
monies from the Housing Authority representing payment in lieu of taxes; and
$1.800 for the production of a minority recruitment brochure. again provided by
. savings in other General Fund programs and other line items in the Non-
Departmental program.
Transfers Increase S 370.405
The budget amendment reflects the trarulfer of the funding included in the
original budget of $18,750 to provide County support for personnel for the.
Geographic InfonnatIon System to Capital Improvement project 315-94736.
Geographic Information System. This is offset by a like decrease in Other
Operating expenses.
The budget amendment provides for the trarulfer of $107, 540 to the Special
Program project to fund the Ervin's AU-American Youth Club grant
program for the 1996/97 fIscal year.
The budget amendment also transfers of $164,740 of unappropriated retained
earnings of the General Fund to the Capital Improvement Fund to provide
funding fol' the demolition of the "City Hall Annex" and the Enterprise
Car Rental/Stone BuJck body shop (This agenda item will be presented to the
City Co~sion on 9119/96).
The budget amendment reflects the trarulfer of $4,555 of General Fund revenues
representing the Bridge fund revenues closed to the General Fund for the
installation of a fence under Clearwater Pass Bridge on Sand Key.
The budget amendment provides for the transfer of $75,000 to the Capital
Improvement project 315.93296, Clearwater Beach Aquatics Park and Pool,
to provide funding for the design and construction of that project.
..
-11-
. -....,,-..- -, ...'
. "
GENERAL FUND
EXPENDITURE REVIEW
THIRD QUARTER - October 1.1995 to June 30,1996
FY 95196 PrevQtr Third Third Amended
Original Amended Quarter Quarter Variance Budgol
PROGRAM Budget Budget Projection Actual Amount 0/. Adjustment Amount .~
CITY COMMISSION 160,530 208,530 148,237 140,463 7,754 5% 208,530 16%
ADMINISTRATION -
CITY MANAGER 669,210 563,210 419,645 425,040 -5,395 -1% 563,210 -16%
OFFICE OF MGMT & BUDGET 174,530 174,530 135,559 134,355 1,204 1% 174,530 0%
HUMAN RELATIONS
Compliance Program 357,680 357,880 276,536 260,907 15,629 6% 357,880 0%
Community Program 306,110 306,110 254,707 239,987 14,720 6% 306,110 0%
INTERNAL AUDIT 159,230 145,780 115,619 103,867 11,752 10% 145,780 -8%
ORGANIZATIONAL & EMP DE 0 1n,090 132,800 156,715 -23,915 -18% 23,000 200,090
TOURISM DEVELOPMENT OF 0 80,000 60,000 45,381 14,619 24% BO,ooO
COMMUNITY RESPONSE TEA 532,170 532,170 421,351 427,073 -5,722 -1% 532,170 0%
Subo-total: 2.199.130 2,3~6,770 1.816.217 1.793.325 22.892 1% 23,000 2.359,770 7%
LEGAL 1,087,150 1,063,520 831,115 697,171 133,944 16% -64,000 999,520 -8%
CITY CLERK 648,870 671,100 536,936 482,819 54,117 10% 671,100 3%
INFORMATION MANAGEMENT
Community Outreach 505,310 540,310 422,246 406,074 16,172 4% 540,310 7%
FINANCE 1,353,750 1,353,750 1,035,392 986,221 49,171 5% 1,353,750 0%
HUMAN RESOURCES
Administration 204,280 214,210 156,395 178,498 .22,103 -14% 214,210 5%
Recruitment & Selection 273,390 218,550 156,121 153,329 2,792 2% 218,550 -200,{.
Emp Development & Relentlon 231,970 115,490 64,706 99,800 -35,094 -54% 115,490 -50%
Emp RelatIons 166,160 166,160 127,594 125,888 1,706 1% 166,160 0%
Sub-tolal: 875,BOO 7,4,.,0 504,816 557.515 -52,699 -10% 0 714,.10 -18%
POLICE DEPARTMENT
Office of the Chief 743,340 740,140 576,822 563,599 13,223 2% -3,300 736,840 -1%
CrlmlnallnvesUgallons 3,676,220 3,698,220 2,850,909 2,821,479 29,430 1% 73,100 3,n1,320 3%
Patrol 10,543,490 10,495,170 8,220,158 8,251,835 -31 ,677 0% 205,190 10,700,360 1%
Support ServIces 4,177,010 4,132,030 3,184,432 2,436,733 747,699 23% -136,100 3,995,930 -4%
CommunIcations 2,832,430 2,853,610 2,191,531 2,061,376 130,155 6% -307,500 2,546,110 -10%
Sub-tolal: 21,972,490 21,919.170 17,023.B52 16,135,022 888,830 5.1. -168,610 21,750,580 -1%
FIRE DEPARTMENT
Admlnlstrallon 334,860 335,770 261,592 260,520 1,072 0% 335,770 0%
Support ServIces 1,153,110 958,540 8n,267 711,824 165,463 19% 958,540 -17%
Fire PrevenllonlEmg Mgmt 393,540 409,950 301,266 312,051 -10,785 -4% 409,950 4%
Fire Suppression 5,955.570 6,136,950 4,832,105 5,040,521 -208,416 -4% 6,136,950 3%
Emergency MedIcal Services 2,333,980 2,296,510 1,811,063 1,733,817 77,246 4% 2,296,510 -2%
Subo-total: 10,171,060 10,137,720 8,083,313 8,058,733 ' 24,580 0% 0 10,137.720 0.,..
-12-
GENERAL FUND
EXPENDITURE REVIEW
THIRD QUARTER - October 1.1995 to June 30.1996
FY 95/96 PrevQtt Third Third Amended
Original Amended Quarter Quarter Varlance Budget
Budget Budget Projection Actual Amount .J, Adjustment Amount "I.
CENTRAL PERMlmNG
Administration 503,710 497,490 378,026 321,774 50,252 13% "3,000 494,490 -2%
Development TechnIcal Svcs 537,940 517,940 419,012 402,048 16,964 4% 3,000 520,940 -3%
Construction Technical Svcs 813,020 839,240 632,794 709,379 -76,585 -12% 839,240 3%
Sub-total: 1,854.670 1,854,670 1,429,832 1,439,201 -9,369 -1"1. 0 1.854,670 0%
ECONOMIC DEVELOPMENT 470,810 470,810 362,220 333,570 28,650 8% 470,810 0%
PARKS & RECREATION
Administration 719,440 741,505 551,280 562,941 .11,661 -2% 12,000 753,505 5%
Recreation Programming 3,499,000 3,520,014 2,636,032 2,427,406 20B.626 8% -20,400 3,499,614 0%
Recreation Facility Malnt 2,344,000 2,339,349 1,797,204 1,722,106 75,098 4% 13,400 2,352,749 0%
Nursery 1,314,130 1,292,367 1,006,410 943,663 62,747 6% 0 .1,292,367 -2%
Parks MaIntenance 2,284,680 2,261,846 1,721.797 1,589,768 132,029 8% -5,000 2,256,846 -1%
Sub-total: 10,161,250 10.1155,081 7.712.723 7.245,884 466,839 6% 0 10,1155.081 0%
LIBRARY
AdmInistration 520,380 531,110 399,552 393,354 6,198 2% 531,110 2%
Public Services 1,154,050 1,160,950 999,412 992,349 7,063 1% 1.160.950 1%
Technical Services na,540 780,660 596,787 606,545 -9,758 -2% 780,660 1%
extension Services 938,610 938,610 726,417 714,493 11,924 2% 6,650 945,250 1%
Cooperative Services 530,060 535,060 463,374 458,115 5,259 1% 535,060 O~"
Sub-total: 3,9215.640 3,946.390 3,185,542 3.164,856 20,686 1% 6,6150 3.953,040 1%
ENGINEERING
Engineering Services 2,100,360 2,1 89,820 1,632,177 1,682,780 .50.603 -3% 2.189,820 4%
Traffic Engineering 490,420 489,970 3n,401 355,766 21.635 6% 489,970 0%
Traffic Field Operations 1,978,720 1,675,620 1,499,188 1,245,804 253,384 17% 1,875,620 .5%
Environmental Administration 131,640 131,640 100,764 97.471 3,293 3% 131,640 0%
EnvlronmentaURegulatory 119,770 119.770 93.541 89,869 3,672 4% 119,770 0%
Sub-total: 4,820,910 4.806.820 3,703,071 3,471,690 231,331 8% 0 4,806,820 0%
ENGINEERING/Airpark 61,480 61,480 47,488 21,196 26,292 55% 61,460 0%
PUBUC WORKS
Administration 325,380 332,700 247,975 252,219 -4,244 ~2% 332,700 2%
Streets & Sidewalks 839,640 839,640 645,516 607,993 37,523 6% 639,640 0%
Heavy EquIpment Operallons 472,000 461,940 359,970 342,547 17,423 5% 461,940 .2%
, Sub-total: 1,637,020 1,634,260 1,253,461 1,202,759 50,702 4% 0 1,634,280 0%
MARINElSalJ1ng Center 122,690 122,690 94,033 64,602 9,431 10% 122,690 0%
NON-DEPARTMENTAL 3,688,410 6,748,928 5,496,877 5,527,182 .30,305 -1% 375,635 7,124,563 93%
TOTAL.GENERALFUND 65.736,970 68.746.429 53,687,371 51,748,303 1.939.068 4% 172,676 68,919.104 5%
-13-
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City or Clearwater
UI1L11Y FUNDS
Third Quarter Revenues
FY 1995.96
Water and Sewer Fund
Water Sales - Water sales revenues are approximately as projected at third quarter. and 12% higher than
actual receipts for the same period last year.
,
Sewer Sales - Receipts of sewer revenues are approximately as projected at third quarter, and about equal to
actual receipts for the same period last year.
No further amendments are proposed for the current fISCal year.
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Gas Fund
The Third Quarter budget amendments primarily reflect the final adjustme~ts to bring Gas program revenues in line
with the recently approved Gas business plan.
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Operating Revenue.
Other Operating
. Other Revenue
Other Financing Sources
Decrease $ 25,640
Increase $ 65,210
Decrease $ 27,395
Decrease $ 4,016,141
A budget decrease of $ 4.016,141 in Other Financing Sources reflects
the return of Gas Fund revenues loaned from the Gas Fund in the
current year to the Capital Improvement Fund for Pinellas and Pasco
expansion efforts. These funds are returned now that the Gas Bonds
have been issued and are now appropriated to these projects.
L--'-"-"'~""'"-+.'-''''' ...____
SoUd Waste Fund
, Solid Waste operating revenues are as approximated at third quaner. No further amendments are proposed for the
current fiscal year.
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Stonnwnter Utility
Ooeratin2 Revenue - Operating revenues for the Stormwater Fund are approximately as budgeted at third
quarter. 'lb.e negative variance in Other Revenue is due to the timing of the distribution of Capitalized Labor
costs .
No further.amendments are proposed for the current fISCal year.
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-14-
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UI1LlTY FUNDS
Third Quarter Revenues
FY 1995-96
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Recyc11Dg Fund '
. Ooeratim! Revenu~ Operating revenues for the Recycling Fund are approximately as budgeted at third
'. quarter.
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No futther amendments are proposed for the current ftscal year.
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UTILITY FUNDS
REVENUE REVIEW
THIRD QUARTER. October 1.1996 to June 30,1996
FY 95/96 Mid Vear Third Third
Original Amonded Quarter Quarter 3rd Qtr Amended
Budget Budget Projection Actual Vanancu -I. Adjustment Budget -,{.
WATER AND SEWER FUND
Operating Revenue
Waler Revenue 17,302,600 15,116,020 11,336,515 11,296,585 -41,930 0% 0 15,116,020 -13%
Sewer Revenue 15,350,000 15.350,000 11,396,280 11,527,750 131,470 1% 0 15,350,000 0%
Reclaimed Water 75,000 75,000 56,250 55,211 -1,039 -2% 0 75,000 0%
Total Operating Revenue 32,727,600 30.543,020 22,791.045 ~2.879,546 88,501 0% 0 30.543,020 -7%
Other Operating 986.000 980.000 739,503 635,616 -103,687 -14% 0 980,000 -1%
Other Revenue 2,347.500 3.315,500 1,648.118 1,534,876 -113,242 -7% 0 3,315,500 41%
Other (Non-Revenue)
Financing Sources 400,000 1,281,766 161,250 150,710 -10.540 -7% 0 1,281,766 220%
Total, Water and Sewer Fun 36.461.100 36.120.286 25,339,916 25,200,7"8 -139,168 .1% 0 36,120,286 -1%
GAS FUND
Operating Revenue 15,315,000 13,651,400 11,511,195 11,354,445 -156,750 .1% -25,640 13,625,760 -11%
Other Operating 1,529,700 1,342,100 784,134 667,730 -116,404 -15% 65,210 1,407,310 -8%
Other Revenue 1,211,270 2.208,483 704,740 1,381,933 464,953 66% -21,395 2,18',088 80%
Other (Non-Revenue)
Financing Sources 1,000,000 5,136,231 0 88,150 ,86,150 nla -4,016,141 1,120.090 12%
Total, Gas Fund 19,055,970 22,338.214 13,000,069 13.492,258 279,949 2-/_ -4,003,968 18,334.248 -4%
SaUD WASTE FUND
Operatlng Revenue 1',n6,ODO 11,726,000 8.831 ,000 8,765,292 -65,708 -1% 0 11,726,000 0%
Other Operating 88,000 90,000 65,997 70,240 4,243 6% 0 90,000 2%
Other Revenue 332,330 393,240 252,702 240,766 -11,936 -5% 0 393,240 18%
other (Non-Revenue)
Financing Sources 19,120 49.700 0 0 0 nla 0 49,700 160%
Total, Solid Waste Fund 12,215.450 12,258,9.c0 9,149.699 9,076.298 -73,401 -1% a 12,258,940 0%
STORMWATER FUND
Operating Revenue 3,403.000 3,403,000 2.552,247 2,564,535 12,288 0% 0 3,403,000 0%
Other Revenue 757,630 762,960 568,224 123.523 -445.411 -78% 0 762,980 1%
Other (Non-Revenue) 0 14,250 0 0 0 nla 0 14,250 nla
Total, Stcnnwater Fund 4,160,630 4,180.210 3.120.471 2,688,058 -433,123 -14-,{. 0 4,180,210 0%
RECYCLING FUND
Operating Revenue 1,209,700 1,103,070 794,272 788,528 -6,744 -1% 0 1,103,070 -9%
Other Operaling 1,129,400 830,190 636,923 61J.t,34S -72,57B -1,% 0 830,190 -26%
Other Revenue
2,000 0 0 0 0 nla 0 o -100%
Towl. Recycling Fund 2,341,100 1,933,260 1,431.195 1,352,873 -78,322 -51,{. 0 1,933,260 -17%
TOTAL, UTILITY FUNDS 74.234,250 76,830.910 52,041,350 51.810,235 ........065 .1% -+4,003,966 72.826,944 .2%
-16-
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City olClf!4rwater
UTILITY FUNDS
Third Quarter Expcllditures
FYl99S-96
Water Bnd Sewer Fund
Samtar)' Sewers Program
Canital- The budget amendment reflects the transfer of savings totaling $1.000 from the travel expense line
item to capital to provide funding for workstation furniture for the offices of the Public Works Complex.
The Third Quaner Amended Budget for the Sanitary Sewers progrom Is $59,965 more than the Original 1995/96
Operating Budget.
Water Supply
Canital - The budget amendment reflects the transfer of savings of $3.000 from other Water Supply program
line items to capital to provide funding for workstation furniture for the offices in the amount of 51;000 for
the Public Works Complex and a portable radio for the Water Distribution program; estimated at $2;000.
The 7hJrd Quarttr Amended Budget for the Waler Supply program is $30,840 less than the Original 1995/96
Operating Budget.
i
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No other bud,ct amendments are Droposed for Water and Sewer Fund utility pl'02l'8lt\S at third quarter.
,"+,. -
Gus Fund
The Third Quaner budget amendments primarily reflect the fmal adjustments to bring the Gas program budgets in
line with the recently approved Gas business plan.
AdmInistration & Supply
PineUns Gas Operations
Pasco Gus Operations
Program Increase $110,850
Program Increase $ 68,600
Program Decrease $ 4,038,471
Transfers - A budget decrease of $ 4.016;141 reflects the return. of Gas
Fund revenues loaned from the Gas Fund in the current year to the
Capital Improvement Fund for PineUas and Pasco expansion effons.
These funds are returned now that the Gas Bonds have been issued and
are now appropriated to these projects.
Gas Marketing & PineUss Sales
Program Increase
$190,980
The net third auarter budR.et amendment for the Gas Fund oroe:rams is a net decrease of $3.668.041 and the Third
Quarter Amended Budgetfor the total Gas Fund is $ 287,585 less than the Original 1995196 Operating Budget.
..--..---,-.- ~ ~.+.,., _._.._-~
'. -17-
City o/Clcanuater
UTILITY FUNDS
V,ird Quarter Expenditures
FYl995-%
SoUd Waste Fund
CollectJon
Capital ~ Third quaner budget amendments reflect the transfer of savings in operating supply purcMseS to
capital to provide funding for the purchase of rear vision video cameras to enhance the safety in our
residential and commercial collection operations.
The Third Quaner Amended Budget for the Collection program is $9,200 more than the Original 1995/96 Operating
Budget. '
No othtr budeet amendments are Drooosed for SoUd Waste Fund utlUtv pr021'8.ms at third quarter.
:' .'
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Stonnwater '
Stormwater UtUlty
CaDital M The budget amendment reflects the transfer of savings of $1,000 from other Stormwater Utility
program line items to capital to provide funding for workstation furniture for the offices ($1,000) of the
Public Works Complex.
The 77zirri Quaner Amended Budget for the Stonnwaler Uti1iJy program is $20,640 more than the Original 1995/96
Operating Budget.
No other budl!et amendments are proPOSed (or Storm water UtfUtv Fund utJlltv proerams at third quarter.
',h, '__._,_,', ...+. __._ _,.. _
RecvcUne Fund
Recyc1illg program expenditures are as estimated at third quarter.
No further budeet amendments are DroOOSed for Recvcllne Fund utUltv Dl'OI!1'BI1lS at third auarter.
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UTILITY FUNDS
EXPENDITURE REVIEW
THIRD QUARTER ~ October 1,1995. June 30,1996
FY 95196 Prev Qtr Third Third
Original Amended Quarter Quarter Amended
Program BUdget Budget ProjecUon Actual Variance a;. Adjultment Budget ./.
WATER & SEWER FUND
Sanitary Sewers 1,191,840 1,251,805 955,826 955,115 711 0% 0 1,251,805 5%
Sewer LSlMotor Shop 959,580 959,580 736,440 722,433 14,007 2% 0 959,580 0%
Waler Supply 8,371,370 8,340,530 6,237,941 6,384,015 -146,074 -2% 0 8,340,530 0%
Water Distribution 5,124,430 5,866,243 4,035,437 3,867,120 168,317 4% 5,866,243 14%
Water Support Services 62U40 652,020 480,372 521.769 -41 ,397 -9% 0 652,020 5%
Waler Pollution Control 12,222,550 12,101,808 10,021,647 9,383,807 637,840 6% 0 12,101,608 -1%
Non-Departmental 6,948,300 6,948,300 5.211,225 4,632,197 519,028 11% 0 6,948,300 0%
TOTAL WATER & SEWER FUN 35,439,210 36,120,286 27,678,888 26,466,456 1,212,432 4-/. 0 36,120,286 2%
\, GAS FUND
I
. Administration & Supply 12,1n,210 11,987,035 9,038,191 8,912,091 66,700 1% 110,850 12.097,885 -1%
Plnellas Gas Operations 3,685,690 3,542,180 2,450,873 2,492.964 -42,091 -2% 68,600 3,610,780 -2%
Pasco Gas Operation! 544,920 4,508,731 3,261 ,573 2,963,574 297,999 9% -4,038,411 470,260 -14%
Gas Markellng & Plnellas Sales 1 ,590,190 1,340,520 965,213 1,079,698 -114,485 -12% 190,980 1.531,500 -4%
TOTAL GAS FUND: 17,998,010 21,378,466 15,716,450 15,508,327 208,123. 1% -3,668,041 17,710.425 -2%
SOUD WASTE FUND
Administration 869,670 912.360 686,868 664,424 24,464 4% 0 912,360 5%
Collection 9,970,400 9,979,600 7,585,104 7,352.181 232,923 3% 0 9,979.600 0%
Transfer 973,950 968,920 759,300 731,760 27,540 4% 0 968,920 ~1%
Container Maintenance 401 ,430 389,630 307,553 278,257 29,296 10% 0 389,630 .3%
TOTAL SaUD WASTE FUND: 12,216,450 12,250,510 9,340.845 9,028,822 314.223 3% 0 12,260.510 0%
STORMWATER UTILITY FUND
WDlershed Management 2,163,640 2,162,580 1,945.856 1,901,054 44,802 2% 0 2,162.580 0%
EnvlronmentaVRegulatory 57,450 57.450 45,317 41,750 3,567 8% 0 57,450 0%
Stonnwater UUUty 1,939,540 1,960,180 1,489,021 1,437.840 51,181 3% 0 1,960,180 1%
TOTAL STORMWATER UTlL F 4,160,630 4,180,210 3,480,194 3,380,644 99,550 3% 0 4,180,210 Ov.
RECYCLING FUND
ResIdential Program 917,120 996,490 810,283 756,207 54,076 7% 996,490 2%
Mulll-Famlly Program 388,950 345,400 257.187 222,314 34,873 14% 345,400 -11%
CommercIal Program 762,610 553,720 451,290 470,724 -19,434 -4% 553,720 -27%
TOTAL RECYCLING FUND: 2.128,680 1,895,610 1,518,760 1,449,245 69,516 6% 0 1,895,610 -11%
TOTAL. UTILITY FUNDS
71,941.980 75,826,082 67,736,137 65,831.294 1,903,843 3"1_ -3,668,041 72,157,041
0%
-19-
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City or Clearwater
01HER ENTERPRISE FUNDS
Third Qu/Uttr Rt.,tnuts
FY 199,5.96
Marina Fund
Marina Fund revenues are approximately as estimated at third quarter. No further amendments are proposed for the
current fISCal year.
-
+. ...
Pier 60 Fund
Pier Fund revenues are approximately as amended at Mid Year and as estimated at third quarter. No further
amendments are proposed for the current fiscal year.
.+-----
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Parldnl! Fund
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Parking Fund revenues are approximately as estimated at third quarter. No further amendments are proposed for the
current fiscal year.
.!; .
The large negative variance in Other Revenues is only a timing variance in the receipt of Pinellas County revenues
supporting the Beach Guard program.
__'00 n. _ _+_ ft...
Hnrborview Center
Operating Revenue
Dea'case $83,400
Operating revenues reflect the increase of $91,000 from recognizing the revenues
from the Convention and Visitor's bureau offset by a reduction of revenues from
Clearwater's on the Bluff($1 5 ,(00), Pickles Plus ($6,250), and rental and
catering operation income of $153,150.
Other FInancing
Increase 108,900
This reflects an increase in the loan from the consolidated cash pool to offset the
operating deficit for the 1996/97 fiscal year.
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-20-
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ENTERPRISE FUNDS
RevENUE REVIEW
THIRD QUARTER. October 1, 1995 to June 3D, 1996
FY 95196 Mid Year
Orlgln.1 ' Amended
Budget Budget
Third
Quarter
Projection
Third
Quarter
Actual
Variance
Amount
%
3rd Qtr Amended
Budget
Adjultmlnt Amount %
MAroNE FUND
Operating Revenues
Sales 925,600 925,600 692,533 752,577 60,044 9% 0 925,600 0%
Rentals 738,000 738,000 553,500 541,304 -12,196 -2% 0 738,000 0%
Other Revenuea 191 ,420 187,620 143,559 130,337 -13,222 -9% 0 187,620 -2%
CKher(Non~ovenue)
Financing Sources 0 0 0 0 0 0 0 nfa
Total, MARINE 1,855,020 1.851,220 1,389,592 1.424.218 34,626 2% 0 1.851,220 0%
PIER 60
Operating Revenues
AdmissIons 168,500 126,000 96,487 94.355 -2,132 -2% 0 126,000 -25%
Sales/Rentals 159,840 114,300 87,445 93,708 6,263 7% 0 114,300 -28%
Other Revenues 7,000 3,000 5,247 3.247 -2,000 -38% 0 3,000 -57%
.Other (Non-Revenue)
Financing Sources 0 82,440 0 0 0 0 82.440 nla
Total, PIER 60 335,340 325,740 189,179 191,310 2,131 1% 0 325.740 -3% '
PARKING FUND
Operating Revenues
ParkIng Receipts 2,292,400 2,292,400 1.588,291 1,558,050 -30,241 -2% 0 2,292,400 0%
i' other Revenues 262,790 262,790 197,091 157,164 -39,907 -20% 0 262,790 0%
Other (Non-Revenue)
I Financing Sources 30,900 176,106 0 0 0 0 176,106 470%
I ,
Total, PARKING 2,586,090 2,731,296 1,785,382 1,715,234 -10,148 -4% 0 2.731.296 6%
'.'
HARBO~ewCENTERFUND
, Operating Revenues 503,400 503,400 293,650 201 ,939 -91,711 -31% -83,400 420,000 -17%
Other Revenues 293,100 293,100 0 -7,847 322 108,900 402,000 31%
Total, HARBORVlEW CENTE 796,500 796,500 293,650 194,092 -91,389 -31% 25,500 822,000 3%
Total, ENTERPRISE FUNDS 5,572,950 6,704,758 3,657,803 3.524.854 -124,780 -3%
26.600 6,730,256
3-1.
-21-
Clearwattr t florida
OTHER ENTERPRISE FUNDS
Third Quarter Expenditures
FY 1995-96
Marina Oucratfons
The negative variance in operating expenditures only reflects a timing difference between the estimated and actual
purchase of fuel for resale.
Capital - Program savings in other line items totaling $4.700 provide funding for the purchase of a notebook
computer for the Marine Department due to the numerous presentations that are required with business plans
and other presentations.
No furthtr ~ndments are proPOSM for lhe Marina Program al third quarter.
The 77zird Quaner Amended Budget for the Marina Fund is equal to the Original 1995/96 operating budget.
. ,+- .-- ~
Pier 60 Operations
Pier 60 expenditures are approximately as estimated and amended at Mid Year.
CaDital - Funding is provided from savings within the program for the purchase of a bar scanning point of sale cash
register for the purpose of controlling. scanning. computing and reporting all sales and inventory.
No other amendments are proposed for the Pier 60 Program at third quarter.
The 71zird Quarter Amended Budget for the Pier 60 Fund is $1,860 more than the 1995/96 Original Operating
Budget.
.__....___.__ +_~~.. _ m _ ~_..
. Parkin!! Operations and Beach Guard Pro1muns
No amt~nts are proposedfor the Parking Operations and Beach Guard Programs at third quarter.
i
The Third Quarter Amended Budgetfor the Parking Operations Progmm is $145,206 more than the 1995/96
Original Operating Budget.
The Third QuaHer Amended Budgetfor the Beach Guard Program is equal to the Original 1995196 operating budget.
- - --. -+...
I.
I
Harborvfew Center Operations
Program Increase $25,500
The Harborview Operation budget is increased to reflect costs associated with the Convention and Visitor's
bureau grant. The grant revenues of 591,000 are recognized in the operating revenues at third quarter.
The Third Quarter Amended Budgetfor the Harborvkw Center Program is $25,500 mort than the Original 1995/96
operating budget.
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-22-
'..':' I,
ENTERPRISE FUNDS
EXPENDITURE REVIEW
THIRD QUARTER. October it 1995 to June 30, 1996
Program
FY 95/98
Original
Budget
PrevQtr
Amended
BUdget
Third
Quartor
ProJocUon
ThIrd
Quertor
Actual
Variance
Amonded
% Adjustment Budgot
%
MARINE FUND:
MARINE DEPARTMENT .
Matina Operatlona 1,805,460 1.805,460 1,378,793 1,439,699 -60.906 -4% 0 1,805,1It60 0%
PIER 60 FUND:
MARINE DEPARTMENT .
PI.r eo Operatlons 323,860 325,740 255,562 257,526 -1.964 -1% 0 325,740 1%
.' :-
,
PARKING FUND:
ENGINEERING DEPARTMENT .
(. Parklng System 2.201,950 2,347,156 1,836.424 1,789.199 47,225 3% 0 2,347.156 . 7%
MARINE DEPARTMENT -
Beach Guard Operation. 384,140 384.140 278,745 251.423 27,322 10% 0 384.140 0%
TOTAL: 2,586,090 2,731,296 2,11~,169 2,040,622 74,547 4% 0 2,731,296 6%
HARBORVlEW CENTER FUND:
Harborvlew ctr Operations
796,500 796,500 597,376 551,515
45,861 8%
25,500 822,000 3%
"
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TOTAL.. ENTERPRISE FUNDS
&,611,930 5,668,996 4.346,900 ..289,362
67,538 1'Y.
25,500 5.664,496 3',{.
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City or Clearwater
INTERNAL SERVICE FUNDS
Third Quarter Revenues
FY 1995.96
General Services Fund
This fund accounts for the activities of Gcneral Services Administration and the Building and Maintcnance programs.
General Service Fund revenues are approximately as anticipated at third quarter. No further amendmenlS
are proposed for t~current year.
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AdmJnlstmtive Servict'S Fund
This fund accounts for the Graphic Communication, Infonnation Services, Purchasing and Utility Customer ServiCe
programs.
Administrative Service Fund revenues arc approximately as antidpated at third quarter. No further
amendments are proposed for the current year.
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G~e Fund
The Garage Fund accounts for the Fleet Maintenance and Radio Communication programs for the City.
. Other Revenue
Increase $104,150
The budget amendment reflects an increase in anticipated revenues from
the sale of surplus vehicles based upon actual receipts.
; ..
Other Financing
Increase $59,819
The budget amendment reflects the transfer of unappropriated retained
earnings to provide funding for the design and installation of a motor
vehicle fumes exhaust extraction system. (Approved by the
Commission on 7/18/96).
"~. . "
Centrallnsnrance Fund
The Central Insurnnce Fund includes the Finance Depanment - Risk Management program, the Human Resource
Department - Employee Benefits program, and the Non-Departmental program accowlting for City-wide insurance
expenditureS.
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Central Insurance Fund revenues arc approximately as anticipated at third quarter. No funher amendments
are proposed for the current year.
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INTERNAL SERVICE FUNDS
REVENUE REVIEW
THIRD QUARTER w October 1, 1995 to June 30, 1996
FYBSli6 PravQlf Third thIrd 3rd Qlf
Orfglnal Amondod Quarter Quartar Amanda<!
BUdg't Budget Projection Actual V,rfanc, % AdJuatmant Budgot %
", General Services 2,921,480 2,251,800 1,704,247 1,759,896 55,649 3% 0 2,251,800 M23%
.~~'. Admfl)latratlvB ServIces
,
4,563,430 5,429,156 3,909,622 3,B65.682 ~3,940 -1%
o 5,429,156 19%
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. . ' Garage Fund , 8.483,980 8,313,530 6,365,494 6,541,742 176,248 3% 163,969 8,4n,499 0%
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Central Insurance 8,238,730 6,238,730 6,179,049 7,196,771 1,017,722 16% 0 6,238,730 0%
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TOTAL, INTERNAL
" SERVICE FUNDS 24,207,620 24,233.216 18,158,412 19,364,091 1.205,679 7% 163.989 24,397,185 1%
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-25-
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City or Clearwater
INTERNAL SERVICE FUNDS
Third Quarter Expenditures
FY 1995-96
General Services Fund
This fund accounts for the General Services Administration and Building and Maintenance programs.
Administration
The flISt quarter budget amendments for the Administration program reflected the transfer of the responsibility for
the administrative duties of monitoring the City's telephone system and charge back service from the General Services
Department to Information Management.
No budget amendments are proposed for the Administration program at third quarter.
The 'Third Quarter Amended Budget for the AdminisJroJion program is $651,300 less than the 1995/96 Original
Operating Budget.
Buildin2 and Maintenance
No budget amendments are proposed for the Building & Maintenance program at third quarter.
The '11drd Quarter Amended Budgetfor t~ Building and MainJenance program is $121880 less than the 1995/96
Original Operating Budget
~+.
Admintstrntlve Services Fund
This fund accounts for the Graphic Communication and (Computer) Infonnation Services programs of the
Information Management Department, and the Purchasing and Utility Customer Service programs of the Finance
Department.
Granhic Communications
Capital - Proposed budget amendments reflect the purchase of a plate making camera to replace a camera
that is at least 15 years old and no longer producing quality plates. Funding is provided from savings within
other program line items.
The Third Quarter Amended Budget for the Graphic Communications program is equal to the 1995/96 Original
Operating Budget
Information Services
The first quarter budget amendments for the Administration program reflected the transfer of the responsibility for
the administrative duties of monitoring the City's telephone system and chargeback service from the General Services
Depanment to Information Management.
No budget amendments are proposed for the Infonnation Services program at third quarter.
The Third Quarter Amended Budgetfor Ihe InfonnaJion Services program is $518,756 more than the 1995/96
Original Operating Budget
-26-
-
City or Clearwater
INTERNAL SERVICE FUNDS
Third Quarter Expenditures
FY 1995-96
Purchasin2
Utilitv CUstomer Service
No budget amendments are proposed for the Purchasing and Utility Customer Services programs at third
quarter.
The Third QUaner Amended Budget for tht! Purchasing program. is equal to the 1995/96 Original Operating Budget
The 'Ihird Quarter Amendtd Budget for the UtiliJy Customer Service program is $1,240 less than the 1995/96
Original Operating Budget
_u' '_+_
Gar&2C Fund
This fund accounts for the Fleet Maintenance and Radio Communication programs of the General Services
, Depanment.
Fleet Maintenance
Transfer':' The budget amendment reflects the transfer of SS9.819 from the unappropriated retained earnings
of the Garage Fund to the Capital Improvement Fund as approved by the City Commission on July 18. 1996
for the design and installation of a motor vehicles fumes exhaust extraction system.
The Third Quarter Amended Budget for the Fleet Maintenance program. is $78,621 less than the 1995/96 Original
Operating Budget.
. Radio Communications
No budget amendments are proposed for the Radio Communications programs at third quarter.
The Third Quarter Amended Budget for the Radio CommunicaJions program is $200,840 less than the 1995/96
Original Operating Budget.
-----.-..... ._-+...~,...., '-.......
Central Insurance Fund
This ,fund accounts for the Risk Management program of the Finance Department; the Employee Benefits program of
the Human Resoun;es Department; and the Non-Depamnental program which reflects city-wide insurance
expenditures.
Risk Manaszement
Emnloyee Benefits
J'lon-Denartmel1ta1
No budget amendments are proposed for any of the Central Insurance Fund programs at third quarter.
The Third Quarter Amended Budget for the Risk Manogement program is $29,300 more than the 1995/96 Original
Operating Budget.
-27-
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;.,.
,INTERNAL SERVICE FUNDS
Third Qrlarter Expenditures
, FY 1995-96
I;,
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The 1hIrd QUaner Amtnded Budget for the Employee BenejiJs program is $4,300 less than the 1995/96 Original
Operating Budget.'
The 71drd Quarter Amended Budget for the Non-Depanmenzal program is equal to the 1995/96 Original Operating
Budget. '
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INTERNAL SERVICE FUNDS
EXPENDITURE REVIEW
THIRD QUARTER. October 1,1996 to June 30,1996
Program
FY 95196
Original
Budget
Prey Qtr
Amended
Budget
Third
Quarter
Projection
Third
Quarter
Actual
Variance
".
Amended
AdJu.tmont Budget
.,,-
GENERAL SERVICES FUND:
GENERALSER~CEOEPAR~ENT-
Administration 1,091,260 439,960 330,200 334,229 -4,029 -1% 0 439,960' .s0%
Building & Maintenance 1,735,610 1,722,730 1,334,586 1,212,748 121,836 S% 0 1,722,730 -1%
Totar, Genor.JJ Service Fund 2,828,870 2,182,690 1,664,786 1,646,977 117.809 7-;' 0 2,162.690 .23-/.
ADMINISTRATIVE SERVICES FUND:
INFORMATION MANAGEMENT DEPARTMENT -
GraphIc CommunIcations 591,820 591,820 461.199 445,752 15,447 3% 0 591,820 0%
Infonnatlon SelVlces 1,517,630 2,036,386 1,559,891 1,415,901 143,990 9% 0 2,036,386 34%
FINANCE DEPARTMENT -
PurchasIng 322,720 322,720 244,381 237,70. 8,680 3% 0 322,720 0%
Utility Customer Service 2,121,660 2,120,420 1,642,737 1,570,619 72,118 4% 0 2,120,420 0%
TOlal, Administrative Sves Fund 4,653,830 5,071,346 3,908,208 3,669,973 238,236 6% 0 5,071,346 11%
GARAGE FUND:
GENERALSER~CEDEPARTMENT-
Fleet MaIntenance 6,;58,940 6,620,500 5,134,399 4,744,265 390,134 8% 59,819 6,680,319 -1%
Radio CommunIcations 1,203,810 1 ,002,970 859,730 874,413 -14,683 -2% 0 1,002,970 -17%
Total, Garage Fund 7,962.760 7,623,410 6.994.129 &,618.678 376,451 6% 59,819 1.663,289 ... .;.
CENTRAL INSURANCE FUND:
FINANCE DEPARTMENT -
Risk Management 311,260 340,560 232,159 234,214 -2,055 -1% 0 340,560 9%
HUMAN RESOURCE DEPARTMENT -
Employee Benefits 104,110 99,810 80,553 71,266 9,287 12% 0 99,810 -4%
NON-DEPARTMENTAL 7,229;830 7,229,830 4,832,380 4,876,177 -43,797 M1% 0 7,229,830 0%
Total, Centrallnsumnce 7.646,200 7,610,:200 5,145,092 5,181.657 -36.685 -1% 0 7,670,200 Ov.
TOTAL,
INTERNAL SERVICE FUNDS
22,988,650 22,627,708 16,712,215 16,017,285
69-4,930 4%
69,819 22,581.525 .2%
-29-
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Clearwater, Florida
CAPITAL I1\fPROVEMENT FUND
Third Quarter Summary
FY 1995-96
The amended 1995-96 Capital Improvement Program budget report is submitted for the City Commission's third
quarter review. The net proposed amendment is a budget Increase of $2,929,572. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets.
Fiscally significant budget increases encompassed within this review are as follows:
The following Capital Improvement Budget Increases have not been previously approved by the Commission.
.
PUBLIC SAFETY:
Emergency Operations Center: Budget increase of $3,549 of revenues from the City of Homestead for
assistance provided In the aftermath of Hurricane Andrew.
, LEISURE:
Fencing Replacement Program: A budget increase of $4.555 of General Fund revenues representing
bridge revenues that were relUrJ1ed to the General Fund when the Bridge Fund was closed, for the
installation of a 6 foot high fence under the Clearwater Pass Bridge on Sand Key.
Clearwater Beach Aquatics Park & Pool: A budget increase of $75.000 of General Fund revenues to
provide funding for design work.
GENERAL PUBLIC BUILDINGS & EQUIPMENT:
Geographic Information: A budget increase of $18,750 of General Fund revenues to representing a
transfer of revenues budgeted in Non-Depanmental for salaries for GIS employees in fiscal year 1995/96.
Annex Property Demolition: A budget increase of $164,739 of General Fund revenues to establish a
project for demolition of the Annex at 10 South Missouri and the Enterprise Car Rental/Stone Buick Body
Shop at 1165 Cleveland Street. This item will be presented at the 9/19/96 Commission meeting.
i
UTILITIES:
Stormwater Quallty ImprovementlProperty Purchase: A budget increase of $28,534 of revenues from
other municipalities representing reimbursement from Southwest Florida Water Management District
(SWFWMD) for Alligator Creek, a budget increase of $10,957 of Pinellas County revenues representing
reimbursement for Alligator Creek, and a budget increase of $3.648 of revenues from other municipalities
representing reimbursement from the City of Safety Harbor for Alligator Creek.
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Clcanvater t Florida
I:,'
CAPITAL IMPROVEMENT FUND
Third Quarter Summary ,
FY:'1995-96
The following Capitnllmprovement Budget Increases have been previously approved by the Commission.
I'
,or.....
Fire Engine Replacement
Fleet Air Quality Improvement
Harborview Center
Stonnwater Quality ImprovementslProp
Pinellas New Gas Mains & Services
PincUas Phase II Gas Line Relocation
Gas Bond Issue
Pasco Expansion/New Mains & Services
Pasco Land, Buildings & Equipment
Pinellas Phase II New Gas Mains '
,Pinellas Phase II Gas Line Relocation
PineUas Pluise n System Improvement
Pinellas Phase II Gas Buildings & Equipment
Gas Bond Issue Total Net Proceeds,
Projed
Budget
$9,965
59,819
730,900
138,400
80,724
121.350
5,410,000
510,()(X)
830,000
1,303,304
360.000
~
8,493,304
Commission
Approval
7/18/96
7118/96
6/20/96
6/6/96
6/20/96
6/20/96
616/96
6/6/96
616/96
6/6/96
6/6/96
616/96
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Clearwater, Florida
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 1995-96
I. Increase Amendments
1.
315M91218
Fire Engine Replacement
To record a budget Increase of $9,965.00 of Lease Purchase fmancing provide additional
funding needed for the purchase of a rescue unit (squad truck), as approved by the
Commission on 7/18/96.
2.
315-91220 '
, Emergency Operations Center
To record a budget increase of $3.548.69 of revenues from other municipalities
representing reimbursement from the City of Homestead for assistance provided in the
aftermath of Hurricane Andrew, to match budgeted revenues with actual revenues
received.
3. 315-92258 Paving Unpaved Streets
, " To record a budget transfer of $16,186.37 of road millage revenue from 315M92256,
Street Resurfacing, to provide funding for the Miscellaneous Construction Contract.
as approved by the Commission on 9/5/96.
4. ' 315-92556 ADA Intersection Improvements
i, To record a budget transfer of $370.207.08 of infrastrUCture taxes from 315.92555,
Intersection Improvements, to provide additional funding for a purchase order to complete
the 1996 sidewalk contract.
5. 315M93203 Martin Luther King Restroom & Lobby
To record the following budget transfers of infrastructure taxes.
A budget transfer from 315-93290, JR Stadium - ADA Improvements,
to close the stadium project, which is complete $14,338.60
A budget transfer from 315-93294, Crest Lake Park Improvements,
to close the project, which is complete 13.18
~etbudgetannendment $J4.351.78
6. 315-93262 Fencing Replacement Prognun
To record a budget Increase of $4,555.00 of General Fund revenues representing bridge
revenues that were returned to the General Fund when the Bridge Fund was closed, for the
installation of a 6 foot high fence under the Clearwater Pass Bridge on Sand Key.
7~ 315-93298 Picnic Shelters
, , To record a budget transfer of $4,109.32 of infrastructure taxes from 315-93263,
Clearwater Beach Recreation Complex, to close the recreation complex project, which is
complete. .
-32-
Clearwater. Florida
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 1995-96
I. Increase Amendments
8.
9.
.'
10.
315-93480
315-94220
315-94226
11. ' 315-94417
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315~94713
Marina Sidewalk Replacement
To record a budget transfer of $793.46 of Marine revenues from 31SM93443, Seminole
Street Boatramp Dredging, to provide funding for the repair of sidewalks at the marine
science center, and 10 close !he sidewalk project, which is complete.
Fuel Site Enhnncement
To record the following budget transfers from 315-96114, Storage Tank Removal - Fuel
Station, to provide funding (0 construct a new vehicle fueling facility at the Solid Waste
Complex, as approved by the Commission on 7/18/96.
A budget transfer of infrastructure taxes
$68,000.00
A budget transfer of garage revenues
68.000.00
Net budget amendment
~136.000.oo
Fleet Air Quality Improvement
To record a budget Increase of $59,819.00 of garage revenues to provide funding (0
establish a project to purchase an exhaust extraction system, as approved by the
Commission on 7/18/96.
Annex Property Demolition
To record the following budget amendments to establish a project for the demolition of the
Annex at 10 South Missouri and the Enterprise Car Rental/Stone Buick Body Shop at 1165
Cleveland Street, as presented to the Commission on 9/19/96.
A budget transfer of infrastructure taxes from 315-94416, Annex
Property Development, and to close the 315-94416
$33,022.17
A budget increase of unappropriated retained earnings of the
General Fund
164.739.28
$197.761.45
Net budget amendment
Airpark Master PInn
To record a budget transfer of $1,600.00 of infrastructure taxes from 315-94752. Air Park
Facilities, to combine the two projects and close 315-94752.
-33-
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Clearwater, Florida
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 1995~96
I. Increase Amendments
13.
315-94717
Harborvlew Center
To record the foJlowing budget amendments.
A budget Increase of infrastructure tax revenues ccpresenting
a loan from the Centrallnsurance Fund to provide funding for
completion of the redefmed Harborview Center and a list of
bettennents, as approved by the Commission on 6120/96
$730,900.00 '
A budget transfer of infrastructure taxes to 315-94734, Harborview
Center F F & E to purchase mobile kitchen and serving equipment
020.000.00)
Netbudgetamenrnment
$610.900~
14.
315-94734
lIarboniew Center F F & E
To record the a budget transfer of $120,000.00 of infrastructure taxes from 315-94717,
Harborview, Center to provide funding for the, purchase of mobile kitchen and serving
, equipment.
15.
315-94736
Geographic Infonnation
To record the a budget increase of $18,750.00 of General Fund revenues representing a
transfer of revenues budgeted in Non-Departmental for salaries for GIS employees in
fIscal year 1995/96.
16.
315.96103
StonnwBter Quality ImprovementlProperty
To record the following budget increases.
A budget Increase of revenues from other municipalities, representing
reimbursement from the Southwest Florida Water Management District
(SWFWMD) for Allen's Creek, as approved by the Commission on 6/6/96 $100,000.00
A budget increase of PineUas County Commission revenues
representing reimbursement for Allen's Creck, as approved by the
Commission on 6/6/96 38,400.00
A budget increase of PineUas County Commission revenues
representing reimbursement for Alligator Creek ' 10.951.01
A budget increase of revenues from other municipalities, representing
reimbursement from the City of Safety Harbor for Alligator Creek 3,648.16
A budget Increase of revenues from other municipalities, representing
reimbursement from the Southwest Florida Water Management District
(SWFWMD) for AJHgator Creek 28.533.87
'Net budget amendment $181.539.04
-34-
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Clearwater, .lorida
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY J 995-96 '
I. Increase Amendments
17.
341M96301
Pinellas New Gas Mnlns & Services
To record the following budget amendments to provide funding to e:ttend the contract for
installation of gas mains and service lines for twelve months, as approved by the
Commission on 6/20/96.
I
I,
i
A budget increase of gas bond interest revenues
$80,724.00
A budget transfer of gas bond revenues from 341-96302,
Pinellas Gas System Improvements
63,921.00
A budget transfer of gas bond revenues from 341-96303,
Pinellas Gas Line RepUPublic Works
199,009.00
A budget transfer of gas bond revenues from 341-96304,
, Pinellas New Gas Market Development
146,549.00
" ,
A budget transfer of gas bond revenues from 341-96305.
Pinellas Gas Building & Equipment Improvement
38,297 .00
A budget transfer of gas bond revenues to 341-96304,
Pinellas New Gas Market Development to return revenues
inadvertently transferred twice
($99.974.0m
Net budget amendment
~28.526.00
18. 315/351-96320 Pasco ExpanslonlNew Mains & Services
To record the following budget amendments to record the deposit of gas bond revenues
into the project, and to return loaned gas revenues to the gas fund.
I ~
A budget decrease of future gas bond revenues from 315-96320
$5 ,410,000.00
(718,375.00)
A budget increase of gas bond revenues to 351-96320
Net budget amendment
(3.773.144.84) .
~91~.48O.16
A budget decrease of gas revenues from 315-96320
19. 315/351-96322 Pasco Land, Bulldlngs & Equipment
To record the following budget amendments to record the deposit of gas-bond revenues
into the project, and to return loaned gas revenues to the gas fund.
A budget increase of gas bond revenues to 351-96322
$510,000.00
A budget decrease of gas revenues from 315-96322
(381.745.9n
Net budget amendment
~128.2S4.09
-35-
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Clearwater. florida
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 1995-96
I. Increase Amendments
20. 315/351-96371 PineUas Phase n Gas Line Relocation
To record the following budget amendments to record the deposit of gas bond revenues
into the project, and to return loaned gas revenues to the gas fund, and to provide funding
for reconstruction of Highland Avenue.
A budget increase of gas revenues to 315-96371 to provide funding
for relocation of gas lines in conjunction with reconstruction of
Highland Avenue, as approved by the Commission on 6/20/96
A budget increase of gas bond revenues to 351-96371
$121,350.60
1,303,304.00
A budget decrease of gas revenues from 315-96371
(831.350.60)
Net budget amendment
5593.304.00
21.
315/351-96372 PincUns Phase n System Improvements
To record the following budget amendments. to record the deposit of gas bond revenues
into the project, and to return loaned gas revenues to the gas fund.
A budget Increase of gas bond revenues to 351-96372 to record
the deposit of gas bond revenues into the project
5360,000.00
,.
A budget decrease of future gas bond revenues from 315-96372
(16,000.00)
Net budget amendment
5344.000.00
22.
351-96373
Pinellas'Phase n Gas Buildings & EquIpment
To record a budget Increase of $80,000.00 of gas bond revenues to establish a project for
Pinellas Phase II buildings and equipment.
23.
315M96429
Commercial Contuiner Acquisition
To record a budget transfer of $2,852.63 of solid waste revenues from 315-96433,
Recycling Program to close the recycling program project. which is complete.
24.
315-96631
WPCR&R
To record a budget transfer of $1,300,000.00 of sewer revenues from 315-96632, Sanitary
Sewer R & R, to upgrade influent Eumps and build a new pump station and make other
repairs at Marshall Street, which will include odor controlling improvements, and also to
make repairs at the Northeast plant. '
25.
315-96653
WPC Computer Upgrade
To record a budget transfer of $23,000.00 of sewer revenues from 315-96654, AWT
Facilities, to provide funding for the purchase of a more complex network with an
upgraded me server and Pentium rather than 486 computers. ,
-36-
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Clearwater, Florida
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 1995M96
I. " Increase Amendments
26.,' 31SM96703
System R & R. CapltaUzed
To record a budget transfer of $100,000.00 of Utility R & R revenues from 315-96704,
Line Relocation - Capitalization, for additional funding needed to complete phases 11 and
12 of main replacement. " '
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Clearwater. Florida
CAPITAL IMPROVEMENT FUND
Third Quarter Amendmcnts
FY 1995-96
D. Decrease Amendments
2.
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1.
315-92256
315-92555
5.
315-93294
6.
315-93296
7.
315-93443
315-93485
Street Resurfacing
To record a budgct transfer of $16,186.37 of road millage revenue to 315-92258. Paving
Unpaved Streets, to provide funding for the Miscellaneous ConstrUction Contract.
Intersection Improvements
To record the following budget transfers of infrastructure taxes.
A budget transfer from 315-94604, Field Engineering Building, to
reduce the funding due to lower costs related to locating the building
at the Public Works Complex
$156.496.83
A budget transfer to 315-92556, ADA Intersection Improvements,
to provide funding to complete the 1996 sidewalk contract
(370.207.08)
($213,710.t5~
Net budget amendment
Clearwater Beach Recreation Complex
To record a budget transfcr of $4,109.32 of infrastructure taxes to 315M93298, Picnic
Shelters. to close this project which is complete.
Jack Russell Stadlmn - ADA Improvements
To record a budget transfer of SI4,338.60 of infrastructure taxes to 315-93203, MLK
Restroom & Lobby, to close this project, which is complete.
Crest Lake Park Improvements
To record a budget transfer of $13.18 of infrastructure taxes to 315-93203, MLK
Restroom & Lobby, to close this project, which is complete.
Clearwater Beach Aquatics Park & Pool
To record the following budget amendments to change the title and scope of this project
from Clearwater Beach Pool to Clearwater Beach Aquatics Park & Pool.
A budget decrease of S300,ooo.00 of Other Enterprise revenues.
(budl!et amendment onlv) This project will be funded from unappropriated
retained earnings of the' General Fund in fiscal year 1996/97 ($300,000.00)
A budget increase of unappropriated retained earnings of the
General Fund to provide funding for design work 75.()(x).00
Net budget amendmcnt ($225.000.00)
Seminole Street Boatrmnp Dredging
To record a budget transfer of $793.46 of Marine revenues to 315-93480, Marina
Sidewalk Replacement, to close the sidewalk project, which is complete.
Bridge Utility Relocation
To record a budget decrease of 55.90 of General Fund revenues close this project, which
is complete.
-38-
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Clcnnvatert Florida
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 1995-96
n. Detrease Amendments
9.
10.
11.
12.
13.
14.
315-94416
315-94604
315-94752
315-96114
341-96302
341-96303
15.
341-96304
Annex Property Development
To record a budget transfer of $33,022.17 of infrastructure taxes to 315-94417, Annex
Property Demolition, to establish a project for the demolition of the Annex at 10 South
Missouri and the Enterprise Car Rental/Stone Buick Body Shop at 1165 Cleveland Street,
and to close 315-94416.
Field Engineering Building
To record a budget transfer of $156,496.83 of infrastructure taxes to 315-92555,
Intersection Improvements, to reduce the funding for this project due to lower construction
costs related to locating the building at the Public Works Complex.
Air Park Facilities
To record a budget transfer of $1,600.00 of infrastructure taxes to 315-94713, Airpark
Master Plan, to combine the two projects and to close 315-94752.
Storage Tank. Removal - Fuel Station
To record the following budget transfers to 315-94220, Fuel Site Enhancement, to provide
funding to construct a new vehicle fueling facility at the Solid Waste Complex, and to
close this project. '
A budget transfer of infrastrUcture taxes
($68,OOO.OO)
. A budget transfer of garage revenues
(68.000.00)
Netbudgetrnnendment
($136.000.ocn
PineUas Gas System Improvements
To record a budget trimsfer of $63,921.00 of gas bond revenues to 341-96301, PineUas
New Gas Mains & Service, to provide funding to extend the contract for installation of
, mains and service lines for twelve months, as approved by the Commission on 6120/96,
PincUas Gas Line RepllPubUc Works
To record a budget transfer of $199,009.00 of gas bond revenues to 341-96301, Pinellas
New Gas Mains & Service, to provide funding to extend the contract for installation of
mains and service lines for twelve months, as approved by the Commission on 6rlO/96.
PineDas Gas Market Development
To record the following budget transfers.
A budget transfer of gas bond revenues to 341-96301, Pinellas New Gas
Mains & Service, to provide funding to extend the contract for installation
of mains and service lines for twelve months, as approved by the
Commission on 6120/96 ($146,549.00)
A budget transfer of gas bond revenues from 341.()6301, Pinellas New
Gas Mains & Services, to return revenues inadvertently transferred twice 99.914.00
Net budget amendment ~6.575.001
,-39-
CJcanvater, Florida
CAPITAL IMPROVEMENT F1JND
Third Quarter Amendments
FY 1995.96
D. Decrease Amendments
16.
341-96305
Pincllas Gas BuDding & Equipment Improvement
, To record a budget transfer of $38,297.00 of gas bond revenues to 341M96301, Pinellas
New Gas Mains & Service, to provide funding to extend the contract for installation of
mains and service lines for twelve months, as approved by the Commisllion on 6/20/96.
17. 315/351-96370 Pinellas Phase n New Gas Mains
To record the following budget amendmenls to record the deposit of gas bond revenues
into the project, and to return loaned gas revenues to the gas fund..
A budget increase of gas bond revenues to 351-96370
A budget decrease of future gas bond revenues from 315-96370
$830,000.00
(520,705.288)
A budget decrease of gas revenues from 315-96370
(473.294.72)
Net budget amendment
($164.000.00)
18.
315.96433
RecycUng Program
To record a budget transfer of $2,852.63 of solid waste revenues to 315.96429,
Commercial Container Acquisition, to close the recycling program project. which is
complete.
c,
, 19.
315-96632
SanItary Sewer R & R
To record a budget rransfer of SI,300,OOO.00 of sewer revenues to 315.96631, WPC R &
R, to upgrade influent pumps and build a new pump station and make other repairs at
Marshall Street, whiCh will include odor controlling improvemenls, and also to make
repairs at the Northeast plant. ,
20. 315/343M96654 AWl' Facilities :
To record the following budget amendments.
A budget transfer of sewer revenues from 315-96654 to 315-96653,
WPC Computer Upgrade, to provide funding for the purchase of a
more complex network with an upgraded file server and Pentium
rather than 486 computers.
($23,000.00)
A budget decrease of sewer bond issue revenues to close the
sewer bond fund, 343. and transfer remaining revenues to the
Utility R & R Fund, 327, now that A WT facilities consttuction
is complete
(360,955.66)
.',
A budget increase of Utility R & R revenues to provide funding
in 315-96654 for facility upgrades
360.955.66
Net budget amendment
!$23.000.00}
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-40-
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'CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
" FY 1995-96
u.' ' , Decrease Amendments'
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21.
315-96704
, Line Relocation w Capitnllzed
To record a budget transfer of $100,000.00 of Utility R & R revenues to 315-96703,
System R & R - Capitalized. to provide funding to complete phases 11 and 12 of main
replacement. .'
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CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY'
THIRD QUARTER: October 1,1995 to June 30,1996
Actual Expondlturos
Budget Amonded Rtvllled Project Opon Avallablo Am,nd
Description 1011195 ProvQlr Amdmta Budget To Date Encumbr Balance Status Ref
TRANSPORTATION (CONTINUED)
Parking
92612 Street LIght Equipment 15,000 15,000 15,000 14,102 0 696
92630 Parking lol Resurfacing 426,124 426,124 426,124 279,076 295 146,753
92632 Pkng Garage Structure Rpr 195,750 194,732 194,732 67,471 6,955 120,306
Sub-Total 638,874 637,856 0 637,856 360,649 7,250 269,957
Mlacellanoous Engineering
92816 N Greenwood BusIness Are 300,000 300,000 300,000 240,427 0 59,573
92620 Memorial Causeway Br Rep 1,510,000 2,370,000 2,370,000 310,585 662,921 1,376.494
92621 Traffic Eng Fork lift 25,000 16,695 18,695 18,695 0 0 C
92622 Miscellaneous Engineering 0 25,000 25,000 0 0 25,000
1,835,000 2,713,695 0 2,713,695 569,701 682,921 1,461,087
LEISURE
Land Acquisition
93124 CSX Stallon Property 150,000 0 0 0 0 0 C
Sub-Total 150,000 0 0 0 0 0 0
Park Development
93202 Carpenter Fld Club Hse 60,000 758,147 756,147 56,262 2,605 699,080
I, 93203 MLK Restroom & lobby 80,000 80,000 14,352 94,352 14,142 1,658 78,352 1.5
,
93204 Concrete Sidewalk & Pad 25,000 25,000 25,000 1,450 0 23,550
93205 Countryside Rec Ctr'Fumls 0 100,000 100,000 465 68,919 30,616
93206 Roller Hockey Facility 0 51,000 51,000 0 0 51,000
93207 Madison Ave Parking Lot 0 20,000 20,000 0 0 20,000
93229 Tennis Court Resurfacing 115,357 115,357 115,357 90,805 20,445 ' 4,107
93230 Playground Equfp RepUNe 306,530 306,530 306,530 300,697 0 5,833
93249 New ParkIng Lots 64,665 64,685 64,685 20,248 0 44,437
93262 Fencing Replacement progr 115,000 115,000 4,555 119,555 113,471 4,805 1,279 1-6
93263 Clwr 8ch Recreallon Campi 648,641 648.641 -4,109 644,532 644,531 0 0 C 11--3
93269 Light Replacement 447,596 447,596 447,596 403,420 0 44,176
93281 CountrysIde Recreallon Ctr 1,4n,219 1,579,897 1,579,897 1,170,611 367,604 41,682
93282 Sand Key City Park 0 300,000 300,000 7,332 32,631 260,031
93283 Wood Valley Ree Crr Impr 62,035 60,895 60,895 60,895 0 0 C
93285 Jack Russell Stadium Impro 492,392 492,392 492,392 447,835 0 44,557
,93286 Parking Lot Resurfacing 67,000 67,000 67,000 22,327 0 44,673
93288 Big Pier 60 Park 400,000 1,593,553 1,593,553 776,523 759,885 57,145
93289 JR Stadlum-Phlllfes Improv 200,000 199,706 199,706 199,706 0 0 C
93290 JR Stadlum-ADA Improv 400,000 400,000 -14,339 385,661 378,961 6,700 0 C 11-4
93292 Soule Road Park 250,000 250,000 250,000 7,244 22,574 220,182
93293 Norton Prk Restroom/Stor 37,000 37,000 37,000 29,195 352 7,453
93294 Crest Lake Park Improv 59,600 60,087 -13 60,074 38,048 22,026 0 C 1\.5
93295 Lake Chautauqua Park 260,000 260,000 260,000 7,121 3,187 249,692
93296 C Beach Aquatics Pk &Pool 300,000 300,000 -225,000 75,000 0 0 75,000 11-6
93297 Bayshore Park 30,000 30,000 30,000 0 0 30,000
93298 Picnic Shellers 30,000 30,000 4,109 34,109 0 2,350 31,759 1-7
5,928,055 8,392,486 -220,445 8,172,041 4,791,289 1.316,147 2,064,604
Beautification
93316 Bayfront Park Renovallons 318,925 318,925 318,925 8,913 0 310,012
Sub-Total 3115,925 318,925 0 318,925 8,913 0 310,012
-43-
I,
I
........
CAPrrALIMPROVEMENTPROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: Octobor 1,1995 to June 30,1996
Actual Expenditures
Budget Amended Revised Project Opon Available Amend
Doecrlptlon 1011195 PrevQtr Amdmts Budgot To Date Encumbr Balanco Status Ref
LEISURE (CONTINUED)
Marino Facllltlos
93413 UUllties/Sves Replace 195.411 195,411 195.411 194,216 0 1,195
93429 Dock Replacement & Repal 103,140 103,140 103,740 97,461 264 6,015
93436 Waterway MaIntenance 108,941 108,941 108.941 108,502 0 439
93443 Seminole Sf Boatrtlmp Drdg 206,363 266,408 ~793 285,615 200,163 0 84,852 11-1
93466 Sand Koy Brldgo Replacem 1,085,321 1,077,217 1,077,217 1,077,217 0 0 C
93469 Sand Key Bridgo R&R '69 1,544,000 1,469,193 1,469,193 1,469,193 0 0 C
93470 Bridge/DockslSeawalls-R& 389,500 397,604 397,604 131,469 4,323 255,612
93479 elw Pass Bridge Monitoring 359,980 192,565 192,565 192,565 0 0 C
93480 Marina Sidewalk Replacemt 220,383 160,338 793 161,131 161,131 0 0 C 1-8
93481 CIw Pass Bridge Construct 2,339,166 2,467,281 2,457,281 2,453,143 14,099 39
93485 I3lidge Utility Relocation 1,900,000 1,808,326 -6 1,808,320 1,808,320 0 0 C 11-8
93486 Seach Guard Bldg Renov 108,755 110,071 110,071 110,071 0 0 C
93487 FishIng Pier/Mem Causewa 156,031 156,031 156,031 147,962 0 8,069
93489 Clwtr Psss Bridge lights 0 100,000 100,000 1,175 98,669 156
8,717,591 8,613,126 -6 8,613,120 8,159,188 117,355 336,577
Libraries
93510 SooksJMat'ls Coll-MalnlEssl 4,355,819 4,355,899 4,355,899 4,078,278 119,623 157.996
93515 Office Automation Upgrade 20,280 18,920 18,920 18,920 0 0 C
93518 Library Security 65,000 64,920 64,920 64,920 0 0 C
93519 North Greenwood ParkIng 60,000 60,000 60,000 200 0 59,800
Sub Total 4,501,099 4,499,739 0 4,499,739 4.162,318 119,623 217,798
GENERAL PUBLIC BUILDINGS & EQUIPMENT
Garage
94210 llre/Fuel Facility 486,167 486,167 486,167 4,500 0 481,667
94220 Fuel SUe Enhancement 51,968 51,968 136,000 187,968 32,672 0 155,296 1-9
94221 Motortzed Equrp -UP 6,967,:ZOO 6,967,200 6,967,200 6,083,179 602,439 281,582
94222 Motorized EquIp -Cash 742,755 742,755 742,755 246.411 44,773 451,571
94223 Garage Technology Upgrad 314,301 314,301 314,301 0 0 314,301
94224 Pollee Mobile Radios 446,450 446,446 446,446 446,446 0 0 C
94225 Radio Switch for Police 984,400 0 '0 0 0 0 C
94226 Fleet Air Quality Improvmt 0 0 59,819 59,819 0 0 59,819 1~10
9,993,241 9,008,837 195,819 9,204,656 6,813,208 847,212 1,7.44,236
City Hall Annex
94416 Annex Property Developmt 100,000 100,000 -33,022 66,978 66,578 400 0 C 11-9
94417 Annex Prop Demolition 0 0 197,761 197,761 0 0 197,761 1-11
100,000 100,000 164,739 264,139 66,578 400 197,781
BUilding Maintenance
94509 Roof Replacements 952,325 952,325 952,325 820,440 24,702 107,183
94510 f/lJr Cond Replaee-Clty Wide 540,353 540,353 540,353 253,903 24,700 261,750
94512 Roof Repairs 383,903 383,903 383,903 349,911 0 33,992
94513 Bldg & Malnt Facility 250,000 250,000 250,000 182,294 2,820 64,886
Sub-Total 2.126,581 2,126,581 0 2,126,1581 1,606,548 52,222 467,811
City Hall
94602 Mun SvcsIP Safety & porrce 19,423,803 21,131,022 21,131,022 14,3BO,310 5,BB2,014 B6B,698
04603 Mun Svcs Complex TeCh 571,119 30,915 30,975 20,790 10,185 0 C
94604 Field Engrneering Building 398,B01 428,497 M156,497 272,000 11,056 233,178 27,766 1I~10
Sub-Tobll 20,393,783 21,590,494 M156,497 21,433,i97 14,412,156 6,126,377 896,464
-44-
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CAPITALtMPROVEMENTPROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1,1995 to June 30, 199B
De8crlpUon
BUdget
10/1195
Amended
ProvQtr
Amdmts
Revlaod
Budget
Actual Expenditures
Project Open
To DatlJ Encumbr
Available Amend
Balance Status Ref
GENERAL PUBLIC BUILDINGS & EQUIPMENT (CONTINUED)
Mlacellaneoua
94702 ADA Tra\\sltion Plan 658,743 658,743 658,743 581,788 0 76,955
94705 Alpha Comp-Hr FlnlPyr 195,000 195,000 195,000 185,047 0 9,953
94707 Cen PermJComm Respse S 16B,000 32B,500 328,500 140,499 135,649 52,352
94711 Sand Key Power LIne 20,000 1,098,000 1,098,000 19,347 0 1,078,653
94712 Englneerlng Networf<. 64,010 84,010 84,010 n,474 0 6,536
94713 AIrpark Master Plan 718,792 173,595 1,600 175,195 9,839 0 165,356 1-12
94714 Downtown Redevelopment 974,404 1,024,335 1,024,335 166,n1 0 857,564
94717 HarboNie..., Center 10,643,610 10,793.610 610,900 11,404,510 10,180,694 468,533 755,283 1.13
94721 KIosk EquIpment 44,100 44,100 44,100 38,497 5,603 0
94722 Payroll/Human Resource S 385,000 385,000 385,000 263,744 32,222 89,034
94725 Graphics Communication S 26,620 26,620 26,620 0 0 26,620
94721 East Shore Development 100,000 100,000 100,000 0 0 100,000
94128 Tourist Center Renovations 11.120 1,474 1,474 1,474 0 0 C
94729 Ent NetworkM'AN Connect 90,000 90,000 0 0 90,000
94730 UtiUty System Upgrade 190,000 190,000 190,000 80,031 0 109,009
94131 Utility Printer Reptacemt 40,000 39,380 39,380 39,380 0 0 C
94732 TV Flexlcart UnIt 135.858 135,858 135,858 135,858 0 0 C
94733 Vital Records MIcrofilm 100,000 100,000 100,000 48,347 8,156 43,497
94734 HarboNlew Cenlor F F & E 496,406 496,406 120,000 616,406 439,866 19,824 156,716 1.14
94735 H'vlew Catering Kitchen 150,000 0 0 0 0 0 C
94736 Geographic Information 125,000 125,000 18,750 143,750 0 0 143,750 1~15
94737 Inronn SVes UPS System 25,000 25,000 25,000 0 0 25,000
94738 Telephone System Replsc 2,200,000 1,303,240 1,303,240 869,690 131,972 301,578
94739 Pk & RecWavelan 36,000 36,000 36,000 8,982 0 27,018
94740 Enlerprise Networ1<.-Phs I 878,680 1,024,650 1,024,650 594,060 333,509 97,081
94741 Auto Time Recording Sya 125,000 125,000 125,000 0 0 125,000
94742 UI/lity alll Inserter 81,000 81,000 81,000 0 0 81,000
94743 1V Studlo/Mun SVe 130,000 151,171 151,171 124,092 23,563 3,516
94744 Apple Tech Bldg Conver 40,000 0 0 0 0 0 C
94745 District Parking Plan 100,000 100,000 100,000 0 0 100,000
94746 Chamber of Commerce Pr 0 305.250 305,250 301,502 0 3,748
94747 Atrium Apartments Pur 0 0 0 0 0 0 C
94748 ChIcago Promotion 0 155,000 155,000 137,773 17,023 204
94752 Air Parf<. Facilities 862,151 729,348 -1,600 721,748 721,748 0 0 C 11-11
94155 General Ledger Package 516,560 501,567 501,567 501,567 0 0 C
Sub-Total 20,261,854 20.626,856 749,650 21,376.506 15,614,070 1,176.054 4,526,382
UTILJT1ES
Stonnwator Utility
~101 Allen's Cn< Improv 500,000 4,503 4,503 4,503 0 0 C
96102 Stevenson's Crf<.lmprov 5,091,751 5,606,497 5,606,497 1,082,987 33,383 4,490,127
96103 Stmwtr QuaUty Imprv/Prop 2,415.668 2,724,595 181,539 2,906,134 1,054,377 1.122,366 729,391 1-16
96104 Slonn Drainage R & R 3,565,154 3,679,636 3,679,636 2,952,761 596,726 130,149
96105 Habitat Restor/lmprovemts 653,090 686,090 688,090 111.535 60,339 516,216
96108 Pollutant Str Tk Remv-GF 723,641 188,254 168,254 145.378 39,790 3,086
96109 Downtown Lake 17,100,000 230,000 230,000 121968 16,204 91,828
96111 Groundwater Quality Pr 350,000 350,000 350,000 24,726 2,102 323,172
96112 Vac-Con Sewer Cleaner 0 159,nO 159,nO 159,nO 0 0 C
96113 Stor Tnk Remv-Fire Sla#6 0 100.000 100,000 0 0 100,000
96114 Slor Tank Remv.Fuel Sta 0 136,000 -136,000 0 0 0 0 C 11-12
96115 Storg Tank Remv.Annex 0 303,000 303,000 1,750 0 301,250
30,39D,3O.t 14,170,345 45,539 14,216,884 6,659,755 1,870,910 6,685,219
-45-
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1,1995 to June 30,1996
Actual Expendlturn
Budget Amondod Reviled Project Open Available Amend
Description 10/1/95 ProvQtr Amdmta Budget To Dat9 Encumbr Balance Status Ref
UTILITIES (CONnNUED)
W.tor Syst9m
96703 System R & R-capltalized 3,483,839 3,483,839 100,000 3,563,839 3,001,324 416,523 165,992 '-26
96704 Line Relocatlon-Capltaliz 4,268,495 4,268,495 -100,000 4,168,495 1,889,042 891,021 1 ,388,432 11-21
96705 Mtr/Bcldlow Prev Dev Chng 1,031,848 1,031,848 1,031,848 922,900 17,231 91,717
96706 Syslem Expansion 1,574,034 1,574,034 1,574,034 1.467,961 0 106,073
96707 Main Construction-Bond 13,368,059 13,889,899 13,889,899 12,146,907 1,681,817 61,175
96721 Syslem R & R-Malntenance 615,149 615,149 615,149 471,509 0 143,640
96722 Line Relocation-Malnt 395,000 173,044 173,044 106,227 66,817 0 C
96729 Engineering Fees Various 71,000 52,726 52,726 52,726 0 0 C
96736 Telemelly Sys Repl Phs II 135,545 135,545 135,545 120,469 6,107 8,969
96737 HydrogeologIcal Study 272,470 276,879 276,879 206,184 70,695 0 C
96739 Effluenl Wtr Dist.P&R 175,000 175,000 175,000 20,594 2,423 151,983
96740 Water SupplylTreatment 1,195,109 1,190,700 1,190.700 11,431 0 1,179,269
Sub-Total 26.585.548 26,867,158 0 26,bu' ,158 20.417.274 3.152,634 3,297,250
Sewer System
96625 Une Relocation 821,532 634. ,295 634,295 607,276 26,619 400
96629 LIft Station R&R 1,071,676 D11,769 811,769 792,662 19,107 0 C
96630 SanItary Sewer Ext 702,002 702,002 702,002 180,593 182,036 339,373
96631 WPC R&R 1,386,685 1,486,685 1,300,000 2,786,685 1,151,063 147,223 1 ,488,399 1-24
96632 Sanitary Sewer R&R ' 10,053,819 10,413,859 .1,300,000 9,113,859 5,528,243 669,345 2,916,271 11-19
96633 S. Sanll.a1}l Sewr lnlercep 1.579,700 1.429,100 1,429,100 1,427,812 1,288 0
96634 L,~ 1 Util Reloc Accomodatlo 1,625,000 1,890,984 1,890,984 161,941 144,647 1.584,396
96636 Water ConservatlonlReuse 274,287 276,246 276,246 276,246 0 0 C
96637 Marshall St Interceptor 3,755,409 3,698,660 3,698,660 3,608,223 108 ~\29
96641 Northeast Engine Generalo 1,133,634 1,025,042 1,025,042 1,025,042 0 0 C
96644 Pump StaUon #14 Restoratl 278,000 224,556 224,556 224,556 0 0 C
96645 Laboratory Upgrade 200,000 256,749 256,749 171,140 6,673 78,936
96647 Residual Treatment Facility 5,113,584 5,113,675 5,113,675 5,113,675 0 0 C
96650 Sludge Farm Sale n,712 77,712 n,712 n,712 0 0 C
96651 Dump Truck-WPC 68,499 68,499 68,499 68,499 0 0 C
96652 Morton Plant Pump Station 1,170,000 1,170,000 1,170,000 0 0 1,170,000
96653 WPC Computer Upgrade 110,700 110,700 23,000 133.700 92,032 0 41,668 1.25
96654 AWT Facllilles 313,383 421,884 -23,000 398,884 34,041 0 364,843 11.20
96655 ~C Pre-Treatment prog 60,000 69,058 69,058 5,724 51,015 12,319
96656 Vac-Con Sewer Cleaner 150,000 0 0 0 0 0 C
29,945.622 29,881,475 0 29,881,475 20,636,480 1,248,061 7,996,934
Gas System
00301 PIn New Gas MaIns & Svc 3,667,522 4,918,745 428,526 5,347,271 4,331,174 972,795 43,302 1.17
96302 Pinellss Gas Sys Improvem 700,000 700,000 -63,921 636,079 529,942 30,229 75,908 11-13
96303 Pin Gas Une RevPubllc Wo 726,502 674,486 -199,009 475,4n 367,560 110,013 -2,096 11-14
96304 Pin New Gas Market Devel 1,300,000 100,026 -46,575 53,451 53,451 0 0 11-15
,96305 Pin Gas Bldg & Equip Impro 633,498 907,514 M3B,297 869,217 758,f04 20,385 89,928 11-16
96320 Pasco Exp/New MaIns & Sv 1,010,354 4,491,519 918,480 5,409,999 2,241,','21 1,251,191 1,917,087 1-18
96322 Pasco Land, Bldg & Equip 283,850 381,746 128,254 510,000 340,:165 43,080 126,555 1.19
96353 Gas Heat Pumps 60,000 0 0 0 0 0 C
96354 Gas Marketing Plan 87,600 87,600 87,600 20,'375 7,869 59,056
96355 Hydraulic Trucks 48,590 0 0 0 0 0 C
96358 Environmental Remediation 157,335 307,335 307,335 147,899 80,883 78,553
96363 Gas Inv ControVFln Report 73,142 73,142 73,142 17575 15600 39,967
96364 System R&RoCapitall:led 255,362 255,362 255,362 39,557 2,380 213,425
.
-46-
_'.f~ . '.~t ~ -.'
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1,1D95 to June 30, 1996
Actual Expenditures
Budget Amended Revised Project Open . Avallabh) Amend
DeBcrlptlon 1011195 PrevQtr Amdmts Budget To DAte Encumbr Bllance Status Ref
UTILmES (CONTINUED)
Ga. System (continued)
96365 Une Relocatlon.Malnt 141,089 141,089 141,089 0 19,431 121,658
96366 System R&R-Malnlenance 156,683 181,687 181.687 129,200 17,095 35,392
96367 Gas Meter Change Out 35,000 35,000 35,000 0 0 35,000
96368 Manufac Gas Plant Reme 150,000 0 0 0 0 0 C
96369 Pasco expansion 6.140,000 1,266,735 1,266,735 0 0 1,266,735
96370 Pin Ph 11 New Gas Mains 1.720,000 994,000 -164,000 830,000 252,723 408.000 169,277 11-17
96371 Pin Ph 11 Gas Une Reloc 0 710,000 593,304 1,303,304 259,999 0 1,043,305 1-20
96372 Pin Ph II Sys lmprovemenl 0 16,000 344,000 360,000 0 0 360,000 1-21
96373 Pin Ph II Gas Bldg & Equip 0 0 80,000 80,000 0 0 80,000 '-22
17,346,527 16,241,986 1,980,762 18,222,748 9,490,745 2.978,951 6,753,052
Solid Waste
96424 Mini Transfer Station 393,695 412,279 412,279 66,713 0 345,506
96426 Facility R & R 572,152 572.152 512,152 343,244 38,301 190,607
96427 Residential Container Acq 1.548,996 1,548,996 1,548,996 1,320,052 4,450 224,494
96428 New Facility 1,034,000 1,002,907 1,002,907 1.002,907 0 0 C
96429 Commerclal Container Acq , 1,534,567 1,665.455 2,853 1,668,308 1,423,244 49,956 195,108 1-23
96433 Recycling Program 1,080,169 1,080,169 -2,853 1,On,316 1,On,316 0 0 C 11-18
96435 Tsr Station Fuel Tank Rpl 80,000 9,112 9,112 9,112 0 0 C
96436 Solid Waste Complex 1,709,474 1,775,794 1.775,794 1,702,488 795 72,511
96437 Old Solid Waste Site Worn 125,000 105,416 106,416 106.416 0 0 C
96438 Rol~ff Cant Hauling 95,000 95,000 95,000 81,500 0 13,500
8,173,053 8,268,280 0 8,268.280 7,132,992 93,502 1.041,786
Utility Miscellaneous
96515 Reproduction Mach Replac 31,000 31,000 31,000 23,066 0 7.934
96516 Citywide Aerial Photo 33,000 33,000 33,000 11,026 1,914 20,060
96517 Generator/Sewer LSlMotor 38,000 31,893 31,893 31,893 0 0 C
96518 Chestnut/Brown Demo 0 126,411 126,411 122,935 0 3,476
96519 Utility Rale Study 0 97,526 97,526 0 0 97,526
96520 Is Estates Reclaimed WU 0 395,700 395,700 40,946 354,754 0
102,ODO 715,530 0 715,630 229,866 356,668 128,996
Recycling.
96801 Recycling Vehicles 227,640 227,640 227,640 81,500 99,700 46,440
96802 Recyd BldglProcess Ramp 175,000 175,000 175,000 149,685 0 25,315
96804 Recycling Carts/Dumpsters 471,755 377,525 377 ,525 158,439 13,050 206,036
96805 Recycling Grant 498,536 411,448 411,448 129.979 18,711 262,758
Sub.Total ,1,372,931 1,191,613 0 1,191,813 519,603 131,461 540,549
I TOTAL ALL PROJECTS 220,324.112 207,596,069 2,929,572 210,525,641 138,334,312 24,559.078 41,632,251
. ~ I
-47-
Clearwater t Florida
SPECIAL PROGRAM FUND
Third Quaner Amendments
FY 1995-96
I. Increase Amendments
1.
181-99317
Pollce Education Fund
To record a budget increase of $7,842.18 in Police Education Fines to match budgeted
revenues with actual revenues received.
2.
181-99329
Investigative Recovery Costs
To record a budget increase of $42.943.19 in Court Proceeds to match budgeted revenues
with actual revenues received.
3. 181-99331 Law Enforcement Trust Fund
To record the following changes to the Law Enforcement Trust Fund:
Budget transfer in from 181-99330 court proceeds $281.029.00
Budget transfer to 181-99376 GIS Grant (46,311.71)
Budget transfer to 181-99374 Urban Partnership Grant (16.670.00)
Net Budget Amendment $218.047.29
4. ,181-99333 Bicycle Jamboree
To record a budget increase of $200.00 in donations to match budgeted revenues with
actual revenues received.
s. 181-99367 COPS Phase 1 w Year 1
"I To record a budget increase of $50,000.00 transferred from General fund code 010-
01131 as match funding.
6. 181-99371 Community Action Team
To record a budget Increase of $1.830.54 transferred from Greenwood/Gardens Youth
Programs special project code 181-99356 to close this grant project.
7. 181-99374 Urban Partnership Grant
To record the transfer of match funding of $16,670.00 from the Law Enforcement Trust
Fund projcct code 181-99331.
8. 181-99375 COPS Universal Grant
To record a total budget increase of $474.592 consisting of $24.592 as malCb. funding
from General fund code 01().{)1l31 and new grant funds of $450,000.00 from the U.S.
Bureau of Justice Assistance for the addition of 6 new police officers based at the CHIP
emergency homeless shelter.
9. ] 181M99376 Geographic lntormatfoD Systems Grant
To record the receipt ofne" grant funds of $219,417.71 ofwmch $173,106.00 is from
the Depattment of Community Affairs and $46.311.71 is match funding transferred
from the Law Enforcement Trust Fund project code 181-99331.
10. 181-99377 Weed & Seed Grant
To record the receipt of new grant funds of $35.000.00 from the U.S, Department of
Justice for the purchase of the initial hardware for our proposed geographic information
system.
-48-
Clearwater, Florida
SPECIAL PROGRAM FUND
Third Quarter AmendmenlS
FY 1995-96
I. Increase Amendments
11.
181M99378
12.
181-99489
i ,,,
13.
181M99538
14.
181-99908
J5.
J81-99910
J6.
181-999J7
17.
181M99922
18.
181-99941
19.
181-99962
20.
181-99993
, ,,_ ,......'-~"""'" h
Bureau of Justice Local Law Enforcement Block Grant
To record a budget Increase of $25.000.00 transferred from General fund code 010-
01131 as match funding.
AmerfcopsMProject Nucops
To record a total budget Increase of 519.025.00 consisting of a transfer of match .
funding of $21,214.00 from general fund code OlO..(}1132 and a transfer back to CDBG
funding project code 181M99492 of 52, 189.00. These funds were not spent at the close of
the 1995 year and as a resutt must be transferred back to CDBG funding project code
181M99492.
Affordable Housing Impact Fees
To record a budget Increase of 516,100.59 consisting of rental fees to match budgeted
revenues with actual revenues received.
Pollce w Outside Duty
To record a budget Increase of $2.673.00 of Contractual Service Fees to match
budgeted revenues with actual revenues received.
LIbrary Special Account
To record a budget increase of 5435.00 in Donations to match budgeted revenues with
actual revenues received.
Ervin's Youth Group
To record the receipt of new grant funding of $107,540.00 from the General Fund for
the Fiscal year 1996/97 as recommended on July 22. 1996 at the City ConunlSsion Work
Session.
Adopt-A-Park
To record the receipt of new grant funds of $2,170.00 donated to provide grounds
maintenance to the median at the Court street and Chestnut intersection.
Moccasin Lake Nature Park
To record a budget Increase of $623.15 in Sales and 5190.47 in donations for a net
increase of $813.62 to match budgeted revenues with actual
revenues received.
Parks and Recreation Gift Giving Program
To record a total budget increase of $7.437.75 in Donations to malch budgeted with
actual revenues received.
Salling Center Donatiom
To record a budget increase of S240.00 in Donations to match budgeted revenues with
actual revenues received.
-49-
c. ">,. ,...0
" ','"
n. Decrease Amendments
1.
2.
3.
, ' ,
I.'.' .
!
. ];
, '
i: :
181M99330
, ,
181-99356
181..cOBG
,
Cleanvnter, F10rlda
SPECIAL PROGRAM FUND
Third Quarter Amendments
FY 1995-96
..,
Florida Contraband Forfeiture Fund
To record the following inc~ to the Florida Contraband Forfeiture project:
Budget increase in court proceeds
Budget transfer to 181-99331
Net Budget Amendment
$137,116.00
C281.029JX))
C$143.9I3.00l
GreenwoodlGardem Youth Program
To record a decrease of $1,830.54 to this project. Funds were transferred to cover
expenditures to close the Community Action Team project 181-99371.
, To amend the following Community Development Block Grant program budgets to,
reflect reprogram of unexpended prior years program balances; adjust program budgets
to expenditure balances reported in the HUD CDBG Grantee Performance Reports and
to close completed programs. '
181M99464
181-99471
'181-99475
181-99478
181-99481
181M99482
181-99483
, 181-99484
181M99485
181-99486
181-99487
181-99488
181-99491
181M99492
181-99493
181-99497
181-99498
Public Fac & lmprov '93
Public Fac & lmprov '94
Property Acquisition '94
Property Demolition '94
Public Servi~ '95
Public Facilities '95
Housing Rehabilitation '95
Temp Housing Relocation'95
Subrecipiant InfiU Housing'95
Special Economic Develop'95
Program Administration '95
Code Enforcement '95(CDBG)
Economic Development '96
Housing Rehabilitation '96
Inf1ll Housing '96
Property Demolition '96
Temp Housing Relocation '96
NetBudget~ruhnent
-50-
$( 436.88)
( 3,434.(0)
(76,781.16)
(14.318.33)
J.127.26
(31,210.00)
(116.056.32)
. (8,190.32)
(453,903.43)
(71,912.27)
(58,486.46)
(40.930.95)
72,121.71
272,541.28
384,118.59
14,318.33
8.190.32
(123.242.63)
.
CITY OF CLEARWATER
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1,1995 to June 30, 1996
Actual expenditures
Budget Amended Revised ProJoct Open Available Amend
Description 1011/95 PrevQtr Amendmt Budget To Date Encumbr Balanco Status Ref
PLANNING PROGRAMS
99128 Countywide Consistency Grant 52,500 52,500 52,500 30,135 500 21,865
99129 Sign Amortlzallon Program 305,834 305,834 305,834 271,842 0 33,992
99130 Mapping SelVlces - PPC 3,000 3,000 3,000 73 0 2,927,
99133 Concurrency Review Funds 317,720 317,720 317,720 0 0 317,720
99134 EvaVAppralsal Asat Grant 0 14,069 14,069 0 0 14,069
679,054 693,123 0 693,123 302,060 500 390,673
PUBUC SAFETY PROGRAMS
99317 Pollee Education Fund 562,813 586.635 7,842 594,4n 552,559 0 41,918 1-1
99320 Victim AGslstance Program 197 197 197 41 0 156
99325 Citizen's Police Academy 18,500 18,500 16,500 15,063 0 3,417
99329 Investlgatlve Recovery Costs 67,161 76,051 42,943 118,994 52.800 2,132 64,062 1-2
99330 FL Contraband Forfeiture Fnd 149,540 329,653 (143,913) 185,740 166,804 0 18,936 11-1
99331 Law Enforcement Trust Fd '91 979,188 979,188 218,041 1,197,235 164,579 0 432,656 1-3
99332 Officer Friendly Program 45,328 51,656 51,656 39,251 0 12,405
99333 Bicycle Jamboree 4,296 5,246 200 5,446 4,309 0 1,137 1-4
99356 GraenwoodlGardens Youth Prog 41,430 70,373 (1,831) 68,542 34,574 0 33,968 11-2
99361 Pub Hsg Drug Elimination 227,290 227,290 227,290 215,690 0 11,600
99363 CUI Equipment Fund 3,000 4,500 4,500 4,184 0 316
99364 Crime Prevention Program 630 630 630 556 0 74
99366 S Greenwood Nelghborhd Paid 250,035 250,035 250,035 227,709 0 22,326
99367 COPS-Phase 1-Yr 1 526,555 526,555 50,000 576,555 261,649 0 314,906 '.5
99368 Vehicle Theft Prevention 34,669 34,669 34,669 19,189 0 14,880
99369 Condon FamIly Inv Ctr 15,000 15,170 15,170 15,170 0 0 C
99370 N Greenwood NP Kids 0 3,803 3,803 2,700 0 1,103
99371 Community Action Team 0 450 1,831 2,281 2,281 0 0 C 1-6
99372 Intergeneratlonal Grant 0 15,000 15,000 7,950 0 7,050
99373 Yr 2 S Greenwood Neighborhood 60,000 226,175 226,175 164,470 0 61,705
99374 Uman PartnershIp Gmnt 0 50.000 16,670 66,670 6,277 29,142 31,251 1-1
99375 COPS Universal Grant 0 0 474,592 414,592 3,261 0 411,331 1-8
99376 Geographic Info Systems Grant 0 0 219,418 219,418 0 0 219,418 1-9
993n Weed & Seeel Grant 0 0 35,000 35,000 0 0 35,000 1.10
99378 Bureau of Justice Local law Enforce 0 0 25,000 25,000 0 0 25,000 1-11
99489 Americops - Nucops(CDBG) 43.439 23,004 (2,189) 20,815 19,250 0 1,565 t.12
99489 Americops - Nucops(Non.cOBG) 0 22,000 21,214 43,214 20,927 0 22,287 1-12
3,035,071 3,516,781 9&4,824 4,481,605 2,601,863 31,274 1,848,468
COMMUNITY DEVELOPMENT
99464 Public Fac & Improv '93 10,437 10,437 (437) 10,000 10,000 0 0 C 11.3
99466 Infill Housing Developmt'93 146,394 146,394 146,394 146,394 0 0 C
99411 Public Fae & Improv '94 49,235 49,235 (3,434) 45,801 45,801 0 0 C 11.3
99416 Property AcqUisition '94 104.569 104,589 (16,781) 27,808 27,B08 0 0 C 11-3
99478 Property Demolition '94 30,000 30,000 (14,318) 15,682 15,682 0 0 C \1-3
99481 Public Sorvlces '95 163,031 163,031 1,127 164,158 164,158 0 0 C 11-3
99482 Public Facllitles '95 329,194 329,794 (31,210) 298,564 298,584 0 0 C 11-3
99483 Housing Rehabilitation '95 165,632 165.632 (116,058) 49,576 49,576 0 0 C 11-3
99484 Temp Housing Relocation '95 10,000 10,000 (8,190) 1,810 1,810 Q 0 C 11-3
99485 Subreclplant Inflll Hslng'95 959,430 959,430 (453,903) 505,527 505,527 0 0 C 11-3
99486 Special EconomIc Oev '95 191,826 191,826 (71,912) 119,914 119,914 0 0 C 11-3
99487 Program Admlnlstratlon '95 221,600 221 ,600 (58,486) 163,114 163,114 0 0 C 11.3
99488 Code Enforcement '95 (CDBG) 217,000 217,000 (82,931) 134,069 134,069 0 0 C 11.3
II 99488 Code .:nforcement '95 (Non-CDBG) 0 0 42,000 42,000 39,008 0 2,032 11.3
I; 99-490 Code Enfon:emont '96 (CDBG) 175.000 175,000 175,000 98,761 0 76,233
99491 Economic Development '96 224,064 224,064 72,121 296,185 103,509 0 192,676 11.3
99492 HousIng RehabllltaUon '96 180,340 240,340 272,541 512,881 1B,660 0 494,221 11-3
99493 Infill HousIng '96 76,415 76,415 384.118 460,533 ' 46,297 0 414,236 11-3
-51-
.
,.
CITY OF CLEARWATER
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1,1995 to June 30,1996
Amended Actual Expenditures
Budget Revised Project Open Available Aml,."l
Doscrlptlon 10/1/95 PrevQtr Amendmt Budget To Date Encumbr Balance Status RI}f
99494 Public Facilities '96 271,500 271,500 271,500 192,675 0 78,825
99495 PubJlc Sl!lIvlces '96 150,673 150,673 150,673 77,417 0 73,256
99496 Program AdminIstration 217,000 217,000 217,000 75,769 7.500 133,731
99497 Properly Demolltlon '96 0 0 14,318 14,318 0 0 14,318 II.~
99498 Temp Housing Relocation '96 0 0 8,190 8,190 0 0 8,190 II<~
3,893,960 3,953,960 (123,243) 3,830,717 2,335,499 7,500 1,487,718
SOCIAL SERVICES
99538 Affordable HousIng Imp Fees 203,531 252,115 16,101 268,216 132,235 0 135,981 1,13
99555 eeoc Charge Resolution '95 73,950 73,950 73,950 31,105 0 36,845
99657 Code Enforcemenl-N Gmwd '96 58,000 58,000 58,000 13,197 7,796 36,407
99558 North County DiscrimInation '96 0 100,000 100,000 0 0 100,000
99598 Challenge Loan Guarantee Fd 56,548 60,494 60,494 0 0 60,494
99599 Infill Housing Developmt pgm 397,499 406,429 408,429 209,136 0 199,293
, Sub-Total 789,528 952,987 16,101 969,088 392,273 7,796 569,019
(
MARINE
99701 Clearwater Beach Nourishment 2,500 2,500 2,500 300 0 2.200
99704 Sembler Mitigation Project 330,360 349,424 349,424 0 0 349,424
99705 Clean Vessel Grant 37,440 57,388 57,388 55,038 0 2,350
Sub-Total 370,300 409,312 0 409,312 55,338 0 353,974
MISCELLANEOUS PROGRAMS
99903 FROG Rels$ue Program 8,802 8,812 8,812 3,946 0 4,866
99906 VisIon Cable Consultation 89,000 89,000 89,000 79,889 0 9,111
99908 Police M OutsIde Duty 17,744 31,093 2,673 33,766 32,988 0 778 1-14
99909 CRA Downlown Beautificatlon 28,008 28,949 28,949 27,594 0 1,355
99910 LIbrary Speclal Account 141,972 150,507 435 150,942 128,243 8,729 13,970 1.15
99911 Library Trulnlng Grant-Spano 7,500 7,500 7,500 7,500 0 0 C
99912 Community SUNey 20,895 20,895 20,895 0 0 20,895
99914 Clearwater Pass Bridge Ferry 80,000 47,285 47,285 47,285 0 0 C
99915 Employee Retirement Fund 1,000,000 1,500,000 1,500,000 374,443 0 1,125,557
99916 Reenglneerlng Training 80,000 80,000 80,000 32,362 0 47,638
99917 ENln's Youth Group 101,540 107,540 107.540 215,080 101,300 0 113,780 1-16
99916 N Ft Harrison Beautlficatlon 0 4,481 4.481 920 0 3,561
99919 Waste Tire Grant 0 72,390 72,390 4,389 6,428 61,573
99920 Hurricane Opal Relief 0 0 0 0 0 0 C
99921 Urban & Comm Forestry Grant 0 1 8,400 18,400 0 0 18,400
99923 Internship Program 0 20,000 20,000 0 0 20,000
99922 ~opt~-Parn 0 0 2,170 2,110 0 0 2,170 1-11
99928 Nagano SIster City Program 31,329 31,329 31,329 24,509 0 6,820
99941' MoccasIn Lake Nature Park 56,619 59,703 814 60,517 46,680 8,330 5,507 1.18
99950 IDS Fl!le~, 54,131 54,131 54,131 26,830 0 27,301
99962 Parks & Roc Gilt GivIng pgm 230,713 281,524 7,438 288,962 265,064 2,138 21,760 1.19
99970 Tree Replacement Project 71,319 128,691 128,691 39,515 0 89,176
99987 Countryside Recycling 1,807 1,807 1,807 0 0 1,807
99989 Media RadIos 10,107 10,107 10,107 1,842 0 8,265
99993 Salling Center Donations 14,556 17,850 240 18,090 17,319 0 771 1.20
99995 Water ConaeNatlCln Devices 100,000 100,000 100,000 60,449 0 39,551
99998 Safety Village 19,005 19,068 19,068 11,328 0 7,740
Sub-Total 2,171,207 2,891,061 121,310 3,012,371 1,334,395 25,625 1,662,351
TOTAL ALL PROJECTS 10,939,120 12,417,224 978,992 13,396,216 7,021,418 72,695 6,302,103
-52-
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Clrarwatrr, Florida
SPECIAL DEVELOPMENT FUND
Third Quarter Amendments
FY 1995-96
Increase
Increase
S 730,900
S 730,900
The budgeted increase in revenues and expenditures reflects the transfer of
infrastructure tax dollars representing a loan from the Central Insurance Fund to
the Capital Improvement Fund to provide funding to the Hnrborview Center
Fund for the completion of the Hnrborview Center (approved by the City
Commission on 6120/96).
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-54-
City of Cleanvater, Florida
ADMINISTRATIVE CHANGE ORDER
Third Quarter Review
FY 1995/96
In accordance with City of Clearwnler Code Section 2.564,(2), the City Manager may approve and execute change
,orders wilhout City Commission approval within certain limitations.
The following change order have been administratively approved since the last repon to the Commission based on the
code spec,ified criteria:
06/10/96
, 06/14/96
06/17/96
06/17/96
07/03/96
07/15196
07/19/96
1. Increases do not exceed $25,000 over Commission approved amoWlt on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project..
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than thirty (30) days, in anyone change or
cumulatively for the same project.
.....
Administrative Change Order No. 3 - Cleanvater Harbor Directional Drill
Forc~ Main and Gas Main InstallaJion (95-22). This change order increases the
contract to provide for the Installation of upland water main connections to
existing subaqucous watcr mains adjacent to the west bridge of the Memorial
Causeway.
Hall Contracting Corporation $109,439.69
Administrntive Change Order No. 2 and Pinal - Hampton Road Wulening (95-
19). This change order decreases the contract to adjust the contract quantities to
those amounts actually used to complete the work.
R.E. Purcell Construction, Inc. M $ 11,873.12
Administrative Change Order No. I and Pinal - Mynle AvelUle Storm Sewer
ReplacemeJU (95-25), This change order increases the contract to adjust the
contract quantities to those amounts necessary to complete the contract.
MI'M Contractors. Inc. $ 4,832.19
Administrative Change Order No. 1 M Crest Lake Park Restroom Renovations
(PO #9(58). This change order increnses tbe contract due to the addition of
several items that were omitted from the original contract.
Oakhurst Construction, Inc. $1,500.00
Administrative Change Order No.1 - Pier 60 Park (96-8). This change order
increases the contract to provide for additional items required to complete the
construction of the project through the month of May.
Calades1 Construction Co. $13,342.40
Administrative Change Order No. 1 M Stann Sliplining Repair Project eft Marilyn
Avenue Storm Rtp14ctmenr &: Rtpair (96-.5). This change order decreases the
contract to adjust for overages, underages and additional items.
MndstnIBarr w Allwaste, Inc. w $ 1,603.21
Administrative Change Order No. 1 and Final - 1995 Sanitary Sewer
Restora/ion Contract (95-13). This change order decreascs the contract to
adjust contract quantities as necessal)' to constrUct the project.
MadsenlBalT CorporatJon w $ 1,905.25
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City of Cleanvater, Florida
ADl\1INISTRATIVE CHANGE ORDER
Third Quarter Review
FY 1995/96
Administrative Change Order No.2 M Pier 60 Park (96-8). This change order
increases the contract to provide for additional items required to complete the '
construction of this project through the month of June.
, Caladesl ConStruction Co.
$ 7,843.21
Administrative Change Order No. 2 and Final, - 1996 Street Resurfadng'
Contract (96-1). This change order increases the contract to adjust contract
quantities to those actually used to construct the project.
" Golden TrIangle Asphalt Paving Co
$ 1f823.12
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CITY OF CLEARWATER
SUMMARY OF CLAIMS SETTLED
Third Quarter Review
1995/96
SUMS PAID TO CLAIMANTS IN SETTLEMENT OF CLAIMS IN EXCESS OF $2,000
DATE OF DATE
INCIDENT SE1TLED CLAIMANT AMOUNT DETAIL
08123/95 06120/96 Dana Clark $4,726 Claim is a result of a vehicle accident.
07/01196 06/20/95 Spottis Woode 28,903 Claim involved damage to a brick wall by a Solid
Homeowners Waste vehicle.
Association
" 07/01196 12/10/92 Rose Graham 16,340 Claim due to an intersection collision between a
vehicle driven by a City employee and claimant.
, . Settlement was achieved during court-ordered
medication.
\ ,
08/01/96 04/05/95 Katherine & Jerry 2,500 Claim was for Mrs. Menges when she fell on a City
Menges sidewalk
Total Paid $52.469
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SUMS PAID TO CITY IN SETI'LEMENT OF CLAIMS EXCEEDING $2,000
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03/17/96
05123/96
City
2,194
City r~eived' full reimbursement for an incident
whereby a citizen's vehicle strock a city fire hydrant.
07115/96
City
2,194
Full recovery of cost incurred by City when a
citizen's vehicles struck a City ftre hydrant.
Total $4,388
Collected
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ORDINANCE NO. 6089-96
,.
AN ORDINANCE OF TIlE CITY OF CLEARWATER. FLORIDA,
AMENDING TIlE OPERATING BUDGET FOR THE FISCAL YEAR
ENDING SEPTEMBER 30, 1996 TO REFLECT INCREASES AND
DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL
FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND,
WATER' AND SEWER FUND, GAS FUND, SOLID WASTE FUND,
STORMWATER UTILITY FUND. RECYCLING FUND, PARKING FUND,
PIER 60 FUND, GENERAL SERVICES FUND, GARAGE FUND, CENTRAL
INSURANCE FUND, AND ADMINISTRATIVE SERVICES FUND. AS
PROVIDED HEREINi PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 1995. for operating purposes,
'including debt service, was adopted by Ordinance No. 5913-95; and
WHEREAS, at the Third Quarter Review it was found that an increase in expenditures of $172,675 is
necessary in the General Fund; an increase of $730,900 is necessary in the Special Development Fund; an increase of
$978.992 is necessary in the Special Program Fundi an increase of$59,819 is necesswy in the Garage Fund; an increase
of $25,500 in the Harborview Center Fund; and that sufficient revenues are available to cover these additional
expenses; and
Exhibit Ai and
WHEREAS. a summary of the amended revenues and expenditures is attached hereto and marked
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Commission to provide for
the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen
circumstances or emergencies arising during the fiscal year;
NOW. THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
THE CITY OF CLEARWATER, FLORlDA;
Section 1. Section I of Ordinance No. 5913-96 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October I, 1995 and ending September 30, 1996 a copy of
which is on fLle with the City Clerk, the City Commission hereby adopts !!!!
amended budget for the operation of the City, a copy of which is attached hereto as
Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL READING
Rita Garvey, Mayor-Commissioner
Attest:
Approved as to fonn and
legal sufficiency:
Cynthia E. Goudeau, City Clerk
Pamela K. Akin. City Attorney
-59-
EXHIBIT A
1995.06 BUDGET RI:::VENUE
Flnt Third
Quarter Mid Year Quarter
OrigInal Amended Amended Amended
Budget Budget Budgtt BUdget Budget
1995198 1995196 1995/96 1995196 Amendmont
GenDral Fund:
Property Taxes 19,303,820 19,303.820 19,303,820 19,515,220 211,400
Sales Tax 4,358,260 4,356,260 4,358,260 4,358,260
Franchlso Fees 6,144,630 6,144,630 6,644,630 6,937,010 292,360
Utilily Taxes 12,845,080 12,845,080 13,445,080 13,445,OaO
Ucense3 & Permlls 2,402,000 ' 2,402,000 2,402,000 2,402,000
Fines, Forfeitures or
Penalties 1,508,000 1,508,000 1.428,000 1,278.000 -150,000
Intergovernmental Revenue 7,278,090 7,278,090 7,279,890 1,343.840 63,950
Charges for Servk:&s 1,110,490 1,110,490 1,121,820 1,121,820
Use and Sale of City Property
I and Money 1,366,350 1,366,350 1,368,350 1,368,350
I'
" Miscellaneous Revenues 108,420 108,420 120,420 140,420 20,000
I, Intarfund ChargesfTmnsfel'8 9,311,830 9,311,830 9,293,830 8,880,620 -413,210
Tmnsfer from Surplus 0 2,498.938 1.980,329 2,128,484 146,155
Total, Goneral Fund 65,136,970 88,235,908 68,746,429 68,919,104 172,675
:----:-
Spoc"l Revonue Fundi:
Special Development Fund 9,409.040 12,245.801 13,392,674 14,123,574 130,900
Special Program Fund 1,118,000 1,613.586 2,656,103 3.635,095 978,992
Utillty & Other Enterprtae Funds:
Waler & Sewer Fund 36,461,100 36,461.100 36,120,285 38,120,286
Gas Fund 19,055,970 21,190,725 22,338.214 18,334,248 -4,003,966
Solid Waste Fund 12,215,450 ' 12,239,330 12,256,940 12,258,940
StonTIwater Utility Fund 4,160,630 4,161,770 4.180,210 4,180,210
Recycling Fund 2,341,100 2,183,060 1,933,260 1,933,260
Marine Fund 1,855,020 1,855,020 1,851,220 1,851,220
Par1<ing Fund 2,586.090 2,126,366 2,731,296 2,731,296
Pier 60 Fund 335.340 344,410 325,740 325,740
Harborview Center Fund 796,500 796,500 196,500 822,000 25,500
Internal Service Funds:
Administrative Services Fund 4,563,430 5,429,156 5,429,156 5,429,156
General Services Fund 2,921,480 2,251,800 2,251,800 2,251,800
Garage Fund 8,483,980 8,483,980 8,313,530 8,477,499 163,969
Cenlrallnsurance Fund 8,238,730 8,238,730 8,238,730 8,238,730
Total, All Funda 180,278.830 189,057,242 191,f.64,088 189,632,158 J M1.931,930
Ordinance #6089-96
-60-
EXHIBIT A (Continued)
1995.98 BUDGET EXPENDITURES
Firat Third
Quarter Mid Year Quarter
Original Amended Amended Amended
Budget Budget Budget Budget Budgot
1995/96 1995196 1995/96 1995/96 Amendment
Geneml Fund:
City CommissIon 160,530 190,530 208,530 208,530
Administration 2.199,130 2,343,020 2,336,770 2,359,770 23,000
legal 1,087,150 1,087,150 1,063,520 999,520 -64,000
City Clerk 648,870 675,370 671,100 671,100
1M - CommunIty Outreach 505,310 540,310 540,310 540,310
Finance 1.353,750 1,353.750 1.353,750 1.353,750
Human Resources 875,800 705,910 714.410 714,410
Police 21,972,490 21,988,890 21,919,170 21,750,560 -168,610
Fire 10,171,060 10,171,060 10,137,720 10,137,720
Central PennlWng 1,854,670 1,854,670 1,854,670 1,854,670
Economic Development 470,810 470,810 470,810 470,810
Parks & Recreation 10,161,250 10,161,250 10,155,081 10,155,081
Ubrary 3,925,640 3,925,640 3,946,390 3,953,040 6.650
Engineering 4,820,910 4,820,910 4,806,820 4,806,820
Public Works 1,637,020 1,637,020 1,634,280 1,634,260
Engineering M AIrpark Coordination 61,480 61,480 61,.480 61,480
Marine M Salling Center 122,690 122,690 122,690 122,690
Non-Departmental 3,686.410 6,125,448 6,748,928 7,124,563 375,635
Total, General Fund 65,736,970 68,235,908 68,746,429 68,919,104 172,675
Special RevenufI Funda:
Special Development 9,113,160 11,949,921 12,766,794 13.497,694 730.900
Special Program 1,018,000 1,513,586 2,556,103 3,535,095 978,992
Utility & Other Enterprise Funds:
Water & Sewer Fund 35,439,210 35,509,700 36,120,286 36,120,286
Gas Fund 17,998,010 19,939,523 21,378,466 17,710,425 -3,668,041
Solid Waste Fund 12,215,450 12,239,330 12,250,510 12,250,510
Stormwater Utility Fund 4,160,630 4.161,770 4,180,210 4,180,210
Recycling Fund 2,128,680 2.104,740 1,695.610 1,895,610
Marine Fund 1,805.460 1,805,460 1,805,460 1,605,460
Parking Fund 2,566,090 2,726,366 2,731,296 2,731,296
Pier 60 Fund 323,880 332,950 325,740 325.740
Harborvlew Center Fund 796,500 796,500 822,000 25,500
Internal Sorvlc. Funds:
Administrative Services Fund 4,553,830 5,414,056 5,071,346 5,071,346
General Services Fund 2.826,870 2,162,690 2,162,690 2,162,690
Garage Fund 7,962,750 7,962,750 7,623,470 7,683,289 59,819
Central Insurance Fund 7,645,200 7,645,200 7,670,200 7.670,200
Total, All Funds 175,514,190 184,500,450 188,081,110 186,380,955 -1,700,155
Ordinance #6089-96
-61-
ORDINANCE NO. 6090-96
AN ORDINANCE OF TIlE CITY OF CLEARWATER, FLORIDA, AMENDING THE
CAPITAL IMPROVEMENT PROGRAM REPORT AND BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 1996, TO REFLECT AN INCREASE IN BUDGET
EXPENDITURES TO EXPAND TIlE SCOPE OF PROJECTS IN TIlE FUNCTIONAL
CATEGORIES OF FIRE PROTECTION, INTERSECTIONS, GARAGE. CITY HALL
ANNEX. MISCELLANEOUS, STORMWATER UTILln', AND GAS SYSTEM, AND TO
REFLECT A DECREASE IN BUDGET EXPENDlTIJRES TO REDUCE THE SCOPE OF
PROJECTS IN TIlE FUNCTIONAL CATEGORIES OF PARK DEVELOPMENT,
MARINE FACILITIES, AND CITY HALL, FOR A NET INCREASE OF $2.929.572:
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Program Report and Budget for the fiscal year ending September
30,1996 was adopted by Ordinance No. 59]4-95; and
WHEREAS, unanticipated needs necessitate an increase in expenditures for the following: Fire Protection
$13,514; Intersections $156,497; Garage $195,819; City Hall Annex $164,739; Miscellaneous $749,650; Stonnwater
Utility $45,539, and Gas System SI,980,762; and
WHEREAS, funds of $8.928.713 are available to finance these projects through use of General Fund
Revenues, lnfrastructure Taxes, Pinellas County Commission Revenues, Revenues from Other Municipalities, Sewer R
& R Revenues, Garage Revenues. Lease Purchase Revenues, 1994-1996B Gas Bond Issue Revenues, and .
WHEREAS, Section 2.519 of the Cleanvater Code authorizes the City Commission to provide for the
expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen
circumstances or emergencies arising during the ftscal year;
NOW, THEREFORE, BE IT ORDAINED BY TIlE CITY COMMISSION OF THE C]TY
OF CLEAR WATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 5914-95 is amended to read:
Pursuant to the Third Quarter Amended Capital Improvement Program Report and Estimated
Budget for the fiscal year beginning October 1. 1995 and ending September 30, ]996, a copy
of which is on file with the City Cleric. the City Commission hereby adopts a Third Quarter
Amended budget for the capital improvement fund for the City of Clearwater. a copy of which
is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL READING
Rita Garvey, Mayor-Commissioner
Attest:
Approved as to fonn and
legal sufficiency:
Cynthia E. Goudeau, City Clerk
Pamela K. Akin, City Attorney
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EXHIBIT A (Continued) 8/27/96
CAPITAL IMPROVEMENT PROGRA,., FOR FISCAL YEAR 1995/96
First Qtr Mid Year Third Qtr
Original Amended Amended Amended
Budget Budget Budget Budget
1995/96 1995/96 1995/96 1995/96 Amendments
Pollee Protection 415,000 1,251,728 1,536,728 1,536,728
Fire Protection 73,680 105.686 115,165 128,679 13,514
New Street Construction 2,300,000 2,300,000 2,300,000 2,300,000
Major Street Maintenance 1,625,160 1,625,160 1,625,160 1,625,160
Sidewalks & Bike TraUs 200,000 M2,678 97,322 97,322
Stonn D'ralnage 0 .340,638 -340,638 M340,636
Intersections 535,000 535,000 12,066 168,563 156,497
Parking 150,000 148,982 146,982 148,982
Miscellaneous Engineering 1,375,000 2,260,000 2,253,695 2,253,695
Land Acquisition 0 0 -150,000 -150,000 '
Park Development 1,400,000 3,079,411 3,864,431 3,643,986 -220,445
Beautification 0 0 0 0
Marine Facilities 110,000 72,016 5,535 5,529 -6
Llbrarlos 676,110 674,750 674,750 674,750
Garage 3,030,850 2,046,450 2,046,446 2,242,265 195,819
MaIntenance of Bulrdlngs 249,000 249,000 249,000 249,000
City Hall Annex 0 0 0 164,739 164,739
City Hall 0 220,366 1,196,711 1,040,214 .156,497
Miscellaneous 3,680,880 4,418,147 4,155,882 4,905,532 749,650
Stonnwater Utility 20,765,000 21,408,771 4,536,041 4,581,560 45,539
Water System 1,125,000 1,125,000 1,406,610 1,406,610
Sower System 3,724,700 3,655,406 3,660,553 3,660,553
Gas System 6,092,000 7,047,459 6,987,459 8,968,221 1,980,762
I, Solid Waste 305,000 400,227 400,227 400,227
Utilities MJscellaneous 0 120,304 613,530 613,530
Recycling 371,300 289,982 169,982 189,982
TOTAL 50,403,680 52,690,553 37,585,637 40,615.209 21929,672
============ =====~===~~= ============ ==~========= =~===~===~==
ordinance no. 6090-96
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ordinance no. 6090-96
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EXHIBIT A (Continued)
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1996/96
First Qtr Mid Year Th IreI Qtr
Orrginal Amended Amended Amended
Budget Budget Budget Budget
1995/96 1995/96 1995196 1995/96 Amendments
0 0
GENERAL SOURCES:
Enterprise Operating Revenue 300,000 300,000 300,000 0 -300,000
Harborvlew Contor 0 0 0 0
INTERNAL SERVICE FUNDS:
j', Garage Fund 65,800 65,800 65.800 125,619 59,819
Admin Servlcos Fund 15,000 15,000 15,000 15,000
General Services Fund 0 0 0 0
BORROWING:
Lease Purchase 91,000 30,240 365,931 375,896 9,965
Bond Issue - Mom Cswy 1,350,000 1,350,000 1,350,000 1,350,000
, Bond Issuo w Downtown Lake 17,000,000 17,000,000 0 0
Bond Issuo - Sand Koy 0 473,000 473,000 473,000
Bond Issue. Mun Svcs pollce Bldg 0 0 302,342 302,342
Internal Borrowing 0 -2,000,000 -2,000,000 -2,000,000
SELF-SUPPORTING FUNDS:
Water & Sewer Leaso/Purchase 150,000 ~6,1 07 ~6,107 -6,107
Stonnwater Lease/Purchase 0 159,770 159,770 159,770
Solid Waste Lease/Purchase 95,000 95,000 95,000 95,000
Gas Loaso/Purchase 0 ~8,590 -48,590 ~8,590
1994/19968 Gas Bond Issues 7,860,000 4,131,569 2,795,063 10,114,011 7,318,948
I UtJllty Construction Bonds 0 0 0 M360,956 ~360,956
i' ~, INTERNAL SERVICE FUNDS: 0 0 0 0
I' Garage Leaso/Purchaso 1,534,200 1,534,200 1,534,200 1,534,200
I' Gon Sve lease/Purchase 3,630,850 3,630,850 3,630,850 3,630,850
Admin SVe Lease/Purchase 1,184,880 ~62,240 --62,860 -62,860
i
TOTALS: 50.343,680 52.690,553 37.585,637 40,515.209 2,929.572
============ ======~==c== ============ ============ ============
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. ordinance no. 60SD-96
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ALL-AMERICAN YOUTH CLUB OPERATIONAL SUPPORT AGREEMENT
This~perational Support Agrp.ement is made ana entered into this
.3 day of ~.~..u-J- , 1995 between the City of
Clearwater, hereinafter referred to as the ~ty, and Ervin's All
American Youth Club, 1+10., a Florida non-profit corporation,
hereinafter referred to as the Club.
WHER~S, it has been determined to be highly desirable and socially
responsible to provide activities to build and foster the
confidence, educational and social skills and good habits in young
people; and
WHEREAS, the city desires to help young people to build social
skills by providing an operating location and certain operational
support; and
WHEREAS, the city owns the Holt Avenue Youth Center Building,
hereinafter referred to as the Youth Center, located at 1250 Holt
Avenue; and
WHERE1\S, the Club has established programs that provide
educational, motivational and cultural activities for youth in the
North Greenwood area of the City of Clearwater;
NOW, THEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term. of this Agreement shall be for a period of 3 years
commencing on the 1st day of September 1995, and continuing through
the 31st day of August 1998 (the termination date) unless earlier
terminated under the terms of this Agreement.
~TICLE II. RESPONSIBILITIES AND RIGHTS OP THE CLUB
1. Services to be Provided. The Club shall provide the fOllowing
services:
a. programs. Conduct educational, cultural and motivational
programs at' the Youth Center for the benefit of
neighborhood and Clearwater area youth, adults, and
families.
b. Assistance to city. Provide Club personnel and
volunteers to operate and supervise activities and
special programs at the Youth Center.
c. Supervision ot Recreation Grounds. Supply the necessary
leadership and supervision for the c'Jnduct of Club
activities on the recreation grounds adjacent to the
Youth Center.
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'd. controlled Oso of Equipment and Supplies. Insure the
proper use of supplies and equipment at the Youth center
through appropriate management and supervision.
e. Establish Scheduled Hours of Operation. Open and operate
the Youth Center for the public on days and at hours
similar to other City recreation facilities.
2. Use of youth club Premises.
a. No 1110qa1 Osee The Club promises and agrees that they
will make or allow no unlawful, improper or offensive use
of the premises. Further, the Club understands and
agrees that this provision specifically prohibits, among
other acts, the sale, consumption or use of alcoholic
beverages or controlled substances anywhere in, on or
around the Youth Center and those adjacent areas used by
the Club.
b. Rules for Use. Rules and regulations governing the use
of the Center may be established by the Club, providinq
they are not in conflict or inconsistent with the
ordinances, policies or operating rules of the city or of
this Agreement. Such rules and regulations developed by
the Club may provide for and allow reasonable user fees.'
c. In:spection by city. The Club understands and agrees that
the Youth Center premises may be entered and inspected at
any time by the city's officers, agents and employees.
d. General Adherence to city Ordinances. Notwithstanding
any limitations implied by the provisions above, the Club
promises to observe all City ordinances.
3. Maintenance qf the Premises by the Club.
a. CUstodial Maintenance. The Club shall maintain the Youth
Center and adjacent areas used by the club in a clean and
orderly condition using custodial supplies furnished by
the City's Recreation Facilities Division.
b. Repair of Damaqe. The Club understands and agrees that
it is responsible for and will cause to be repaired at
its own expense damage to the premises other than
vandalism or normal wear and tear.
5.
Area to be Served. Services rendered through this Agreement
shall be provided within the 'corporate limits of the city of
Clearwater as it now exists and as its boundaries may be
changed during the term of this Agreement.
Reports of Aqency Activities_ The club shall furnish the City
an audited report of activities conducted under the provisions
of this Agreement, covering the previous operating year. Such
4.
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report shall be due by December 15 each year. Each report is
to set forth the total income received, the total expenses
incurred, the number of Clearwater residents served, and
commentary on the viability, effectiveness, and trends
affecting the All-American Club program. The report shall be
made available to the Parks and Recreation Department
designated coordinator.
6. Monthly Attendance Report. The Club shall report daily
attendance figures in a separate monthly report to the Parks
and Recreation Department.
7. Use and Disposition of Funds Received. Any Funds received by
the Club from the city shall be used to pay for operational
and programming expenses attendant to the operation of the
Youth Center.
8. utility Charges. The Club shall pay for all utility costs
associated with the operation of the Youth Center.
9. Payment ot Fees and Taxes. The Club shall obtain all required
licenses at its own expense and shall pay all required taxes
necessary to the club's operation at the Youth Center.
10. creation, Use and Maintenance ot Financial Records.
a. Creation of Records. The Club shall create, maintain and
make accessible to authorized city representatives such
financial and accounting- records, books, documents,
policies, practices and procedures necessary to reflect
fully the financial activities of the Agency. Such
records shall be available and accessible at all times
for inspection, review or audit by authorized City
personnel.
b. Use of ~ecords. The Club shall produce such reports and
analyses that may be required by the city and other duly
authorized agencies to document the proper and prudent
stewardship and use of the monies, supplies and equipment
received through this Agreement.
c. Maintenance of Records. All records created hereby are
to be retained and maintained for a period not less than
five (S) years from the termination of this Agreement.
11. Non-discrimination. Notwithstanding any other provision of
this Agreement, during the term of this Agreement, the Club
for itself, agents and representatives, as part of the
consideration for this Agreement, does covenant and agree
that:
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12.
a. No Exclusion from Ose. No person shail be excluded from
participation in, denied the benef its ot, or otherwise be
subjected to discrimination in the' operation of this
program on the grounds of race, color, religion, sex
handicap, age or national origin. '
b. No Exclusion from Hire. In the management, operation, or
provision of the program activit5es authorized and
enabled by this Agreement, no person shall be excluded
from participation in or denied the benefits of or
otherwise be subject to discrimination on the grounds of,
or otherwise be subjected to discrimination on the
grounds of race, color, religion, sex, handicap, age, or
national origin.
c. Inclusion in Subcontracts. The Club agrees to include
the requirement to adhere to Title VI and Title VII of
the civil Rights Act of 1964 in all approved sub-
contracts.
13.
d. Breach of Nondiscrimination Covenants. In the event of
conclusive evidence of a breach of any of the above non-
discrimination covenants, the City shall have the right
to terminate this Agreement.
Liability' And Indemnification. The Club shall act as an
independent contractor and agrees to assume all risks of
providing the program activities and services herein agreed
and all liability. therefore, and shall defend, indemnify, and
hold harmless the City, its officers, agents, and employees
from and against any and all claims of loss, liability and
damages of whatever nature, to persons and property,
including, without limiting the generality of the foreqoinq,
death of any person and loss of the use of any property,
except clai~s arising from the negligence or willful
misconduct of the city or city's agents or,employees. This
includes, but is not limited to, matters arising out of or
claimed to have been caused by or in any manner related to the
Agency's activities or those of any approved or unapproved
invitee, contractor, subcontractor, or other person approved,
authorized, or permitted by the Agency in or about its group
dining locations whether or not based on negligence.
Insurance. The Club shall procure and maintain during the
term of this Agreement insurance against claims for injuries
to persons or damage to property which may arise from or in
connection with this Agreement.
a. Minimum scope of InsuJ:ance. A Comprehensi va General
Liability policy covering the Youth Center premises used
by the Club and all activities occurring hereon'shall be
obtained and maintained in force by the club.
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b. KiniblUlll Limits ot Insurance. Insurance procured in
accordance with this section shall have minimum coverage
limits of $500,000 for all occurrences and activities on
, premises.
c. ~dditional Named Insured. Each insurance policy issued
as a requirement of this Agreement shall name the City of
Clearwater, city, as additional named insured. The
coverage shall contain no special limitations on the
scope of protection afforded to the City, its officials,
employees, agents or volunteers. '
d. Verification of Coverage. The Club shall furnish the
City with the Certificate of Insurance with all
endorsements affecting coverage required by this section.
These forms shall be received and approved by the city's
Risk Manager before execution of this Agreement by
authorized city officials.
14. Coordinat.ion of Activities with city. The Club agrees to meet
as needed with the designated Parks and Recreation coordinator
to coordinate schedules, discuss maintenance and care of the
equipment and premises, procuring and purchasing supplies and,
generally, any matters subject to the terms of this Agreement.
~~TICLE III. RESPONSIBILITIES O? THE CITY
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1. provision of Funds. The City, for the 1995/96 budget year,
agrees to provide a grant of $101~300 to the Club to assist in
funding Club activities, and to budget $8,910 to cover the
costs of building maintenance and pest control sel:Vices at the
Youth Center. The City also agrees to provide a "matching
grant program" up to a maximum City contribution in 1995/96 of
$16,037. Under this program, the Club must first raise $8,925
in donations_from the private sector. After said amount is
raised and received by the Club, the City will match each
additional private sector dollar the Club receives up to the
maximum city contribution of $16,037. Grants and budgeted
monies will also be provided for the 1996/97 and 1997/98
budget years up to amounts approved in the city'S operating
budget for each of said years.
2. Grant Payments. Tvlenty-five percent (25%) of approved grants
will be paid by the City to the Club prioF to October 30 of
each year during the term of this Agreement. Subsequent
payments of 25% each will be made in January, April, and July
of each year. Payments for the "matching grant program" will
be made by the City at such time as the Club submits written
requests and documentation.
3. Use of premises. The City permits the Club to have complete
use of the Youth Center and grounds for Club activities and
programs.
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4. Maintenance of Premises. Maintenance of the Youth Center
buildings and grounds for normal wear and tear shall be a
responsibility of the city.
ARTICLE IV. ASSIGNMENT OF AGREEMENT
This Agreement, or any part thereof or interest therein may not be
assigned or transferred by the Club to anyone without the express
prior approval and consent of the city.
~TICLE V. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on
the subject hereof and may not be changed, modified or discharged
except by written Amendment duly executed by both parties. No
representations or warranties by either party shall be bindinq
unless expressed herein or in a duly executed Amendment hereof.
ARTICLE VI. TERMINATION
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For Cause. Failure to adhere to any of the provisions of this
Agreement in material respect shall constitute cause for
termination. This Agreement may be terminated with 30 day
notice.
Disposition of Fund Monies. In the event of termination for
any reason, any monies made available to the Agency but not
expended in accordance with this Agreement shall be returned
to the city.
ARTICLB VII. RADON GAS ADVISORY
1.
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1\s required by Section 404.056 (8), Florida statutes, the Club shall
take note of the following:
RADON GAB: ~adon is a naturally occurring radioactive gas
that, when it has accumulated in a building in sufficient
quantities, may present health risks to persons who are
exposed to it over time. Levels of radon that exceed federal
and state guidelines have been found in buildings in Florida.
Additional information regarding radon and radon testing may
be obtained from your county health unit.
ARTICLE VIII. NOTICE
Any notice required or permitted to be given by the provisions of
this Agreement shall be conclusively deemed to have been received
by a party hereto on the date it is hand delivered to such party at
the address indicated below (or at such other'address as such party
shall specify to the other party in writing), or if sent by
registered or certified mail (postage prepaid), on the fifth (5th)
business day after the day on which such notice is mailed and
properly addressed.
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.
.
1. ' If to club addressed to:
2.
If to city, addressed to:
Executive Director
Ervin'R All American Youth Club
1250 Holt Avenue
Clearwater, FL 34615
Director
Parks and Recreation Department
P.O. Box 4748
clearwater, FL 34618-4748
ARTICLE IX. EFFECTIVE DATE
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,The effective date of this Agreement shall be as of the first day
of September 1993.
IN WITNESS WHEREOF,
and,seals this ~~
countersigned:
the parties hereto have set their hands
day of ~ ~v-..A- , 1995.
CITY OF CLEARWATER, FLORIDA
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By:
Elizab~~~ula
City Manager
Attest:
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Approved as to form and
legal SUfficiency:
~t
Pamela K. Akin
city Attorney
witnesses as to Club:
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Cynthia E. Goudeau
Ciey Clerk
ERVIN'S ALL-AMERICAN YOUTH
CLUB, INC.
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A/ ~test: d-LiJ.
President ~.
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Item #43
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Clearwater City Commission
Agenda Cover Memorandum
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Meeting Date: !!>;,,::,:ii~~,~:!, ~::..:J~:~:1
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SUBJECT:
LINE OF CREDIT LEASE PURCHASING FINANCING AGREEMENT FOR 1996~1997
RECOMMENDATION/MOTION: Adopt Resolution 96-58 expressing the City's Intention to be reimbursed
from the proceeds of 8 tax-exempt financing for certain capital expenditures, extend the contract awarded
September 7, 1995 to GE Capital Public Finance, Inc. for one year to provide a $3.988,800 line of credit to
cover all planned lease purchase equipment acquisitions for fiscal year 1996-1997 , authorize all
uncompleted equipment acquisitions previously approved for financing under the current contract with GE
capital Public Financing, Inc. to be financed under the extension of this agreement.
mI and that tha appropriate officIals be authorized to execute same.
BACKGROUND:
The City solicited proposals for lease purchase (installment sale) financing for Fiscal Year 95-96. The bidders bid a
percentage of the weekly average index for the five year Treasury Note as pUblished by the Federal Reserve
Board. The rate bid by GE Capital Public Finance Inc. (GE) was 87.5% of the weekly average 5 year Treasury
Note. The recent 5 year treasury average weekly rate was 6.52% Which would result In a current borrOWing rate of
5.705%
Staff is satisfied with the current contract and very satisfied with the performance of GE Capital Public Finance Inc.
Staff has contacted several lease purchasing providers and they have indicated that it is not In the City's best
interest to solicit proposals again this year for two reasons. First, is that the City currently has an interest rate as
good as or better that we would get if we went out again this year. Second, we would start to establish a record of
multiple year contracts and this could lower our future borrowing costs.
In last year's contract, the City added the option to renew the contract for one year extensions with the mutual
consent of both parties. GE has Indicated that they want to renew the contract for one year.
Approval of this item does not represent a commitment to borrow. Decisions to lease purchase specific items of
equIpment must be approved by the City Commission through the year on an individual basis.
Resolution 9().58 allows the City to pay the vendors and get reimbursed from GE capital Public Finance.
Revlewod by: !~ Originating Department: COltS: N1A Commission Action:
Legal I- Finance o Approved
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Budget -- Lm..4 Total o Approved wJCondltlons
~
Purchasing l- i':.. User Department: o Denied
Rlrok Mp. NJA Current Fiscal Year o Continued to:
IS NJA Funding Source:
ACM ..//0 ,/) o Capital
Improvement:
other Advertised: CJ
OperaUng:
0- Date: 0 Othlr: Attachments:
Paper: Resolution
Submitted by: B Not requIred Appropriation Code
c~!}~ ~ Affected PartIe.:
o Notlned o None
II Not required
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RESOUL TION NO. 96-58
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA EST ABLISHlNG ITS INTENT TO
REIMBURSE CERTAIN PROJECT COSTS INCURRED
WITH PROCEEDS OF FUTURE TAX-EXEMPT
FINANCING; PROVIDE CERTAIN OTHER
MATIBRS IN CONNECTION THEREWITH; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the city of Clearwater. Florida (the
"Issue"") has detennined that the need exists to acquire certain items of equipment
during the 1996-1997 fiscal year;
NOW, nlEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF CLEARWATER, FLORIDA THAT:
SECTION 1. AunIORflY. This resolution (hereinafter called the
HResolutionn) is adopted pursuant to the provisions of the Florida Constitution, Chapter
166, Florida Statutes. and other applicable provisions of law.
..
SECTION 2. DECLARATION OF INTENT. The Issuer hereby expresses its
intention to be reimbursed from proceeds of a future tax..exempt financing for capital
expcnditurcs to be paid by the Issuer in connection with the acquisition of equipment as set
forth in the Issuer's 1996-1997 fiscal year budget, as amended and supplemented from
time to time (the "Project"). The Issuer intends on acquiring each item of equipment
constituting a portion of the Project with funds then on deposit in the Issuer's bank
account. and within a reasonable time thereafter refinancing such purchases within lease
purchase financing with OE Capital Public Finance pursuant to a master lease purchase
agRlemeUt. It is not reasonably expected that the total amount of debt to be incurred by the
Issuer to reimburse itself for expenditures paid with respect to the Project will exceed
$3,988,800. This resolution is intended to constitute a "declaration of official intentU
within the meaning of Section 1.150-2 of the Income Tax Regulations.
SECTION 3. SEVERABILIlY. If anyone or more of the provisions of this
Resolution shall for any reason be held illegal or invalid, such illegality or invalidity shall
not affect any construed and enforced as if such illegal or invalid provisions had not been
contained therein.
SECTION 4. REPEALING CLAUSE. AIl resolutions or orders and parts thereof
conflict herewith to the extent of such conflicts. are hereby superseded and repealed.
.
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SECTION S. EFFECTIVE DATE. This resolution shall take effect
"immediately upon its adoption this ' day of , 1996.
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" Cynthia E. Goudeau, City Clerk
CITY OF CLEARWATER, FL~RIDA
, Rita Garvey, Mayor-Commissioner
Approved as to form and legal sufficiency:
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. Pamela K. Akin, City Attorney
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August 7, 1996
G[ C,lJl/tdll'ulJl,c I i/lillJrI', /I,~:
('VI/I)I,JI [Im:llrc Caprtal em/J/JlllfuJI/
8400 Nomwmlaff! I itl'l ffOl/t/!I',tli/. SIII/IJ .: 70
M1IIfII!<1fJok~, MN 55,13lltl!!1
6/1897.5/;00
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Mr.' Steve Moskun
Cash and'lnvestment Manager
City of Clearwater
112 South Osceola Ave.
P.O. Box 4748
Clearwater, FL 34616
Dear Steve:
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In August 1995, the City of Clearwater C'City") awarded the Line of Credit for
Lease Purchasing Agreement No. RFpM140-95 (RFP) to GE Capital Public '
Finance, Inc. C'GECPF"). Pursuant to the RFP, GECPF and the City entered into
a Florida Master Lease Agreement (IIAgreement") dated August 29, 1995. The
RFP states that GECPF may finance the purchase of equipment under the '
Agreement for the City's fiscal year commencing October 1, 1995 and ending
September 3D, 1996 and with the mutual consent of both parties. may extend the
time to finance equipment under the Agreement for an additional year. This
letter confirms GECPF's willingness to extend the Agreement for the City's fiscal
year from October 1, 1996 and ending September 30. 1997 under the same
terms and condition of the existing Agreement.
Sincerely,
~4fr!~
Vice PresidentMRisk Management
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U Item #
~ / Meeting Date
9 . ,5 .cr (;
SUBJECf: Request to the Florida Department of Transportation to enter into a lease of real property for the
State Rond 60 Welcome Center.
RECOMMENDA TION/MOTION: Adopt Resolution 96--55 authorizing the City Manager to provide written
notice to the FlOlida Department ofTrnnsportntion of the City's interest in entering into a five (5) year lease
agreement of real property to operate a welcome center facUity, said property being a portion ofthe northerly
right-of-way of State Road 60 in Section 16t Township 29 South, Range 16 Enst, as more particularly described in
EXHIBIT "An attached thereto,
~ and that the appropriate officials be authorized to execute same.
~
CLEAR\V A TER CITY COMMISSION
Agenda Cover Memorandum
SUMMARY:
. On July 18. 1986 the City entered into a ten (10) year lease with the State Department of Transportation (FOOT) to
lease a portion of the northerly right-of-way ofthe Courtney Campbell Causeway at its Clearwater tenninus to operate a
visitors welcome station. The premises were sublet to the Greater Clearwater Chamber of Commerce to construct and
operate the facility.
. The City Manager provided timely notification to the FOOT by letter dated April 19. 1996 of City interest in renewing
the lease for an additional ten (10) year tenn as provided in Article 1 of the lease
. The Greater Clearwater Chamber of Commerce provided timely notice to the City Manager by letter dated May 10,
1996 of its intent to again enter into a concurrent sublease of the premises from the City
. By letter dated July 30. 1996. the FDOT notified City staff of requirements preliminary to the agency preparing a new
lease agreement following expiration of the previous lease on July 17. 1996 Resolution 96-55
was prepared pursuant to that FOOT notice. and subsequently modified to approve a request for a five (5) year lease as
provided in the initial draft of the new lease agreement received by staff on August 15. 1996 by mail
and confirmed with the FOOT District Administrator/Property Management by phone on August 20. 1996
as being the maximum tenn which the agency win now approve,
ACM
ENO.
Ori~lnadnl Dcopt.
Uarr Ikpt.
at)' Mana~r
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Not n-quin:d: X
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notili.:d
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Cosb: N/A Conu1l1ss1on MUon
(Cum"" FY) Approved
Funding Soum:: Approved
w/cooditiuro
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Opo:rating
an'dto
Other
Re\'lrwed by:
Legal ,ye
Dudgd N/A
Pu~~ing N/A
Risk Mcrllt. NlA
IS
ornER
Appropriation CoOo:(s)
AlIadvJK'tIls:
Subl111t1td By:
Cdy~~ ,tfZr
Resolution %-55
Res. 96-55 ~
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~~~~J!~~i,\~:~r;::->_: :. ,'~~SOLUTION 96. 55
i?;iy(:,:;/t:,~'l::!.\"::' ,:',' " A R~~QLUTION OF THE CITY,OF CLEARWATER, FLORIDA,
g~;I},.~'~:;.:\;j!;:;;,(:~< :'>,' . " ':,' AUTHORIZING THE CITY MANAGER TO REQUEST THAT
~~:{!;ii~;(~.f,;.\": ~, ': ':>~:;. >."' ': THE FLORIDA DEPARTMENT OF TRANSPORTATION ENTER
l~~tl~~rC;:I<;" ..,~,7~?;~;":;.,.'.'.',, INTO A lEASE AGREEMENT WITH THE CITY OF CERTAIN
:J~tf.;';{,'r..~',,>/:: ::...: ";' ',. DEPARTMENT OWNED LANDS TO BE UTiliZED AS A
:(,~~?'::"",~"," . :",,'" '" :: WELCOME CENTER FACILITY.
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;;r~f/(<;': ,,;'. ;:..,' ~", ',', WHEREAS; ,the City of Clearwater, Florida (-CitY'), desires to maintain a
;:;:/" ,:;':.:, ,;.,.... '" !welcome center to seNice the needs of highway travelers and to make travelers
ti~?:;),<::>"><:. o:>\)~~re of the' attractions offered by and existing in Clearwater; and, '
'::~~;~;~':: :<~'~'o ::. '~',. ~,. -..'~'. T, ,_~ : < (". <. .:...... >~:. .
':;:,['0:-': ':'~: ,:, ,~ ',' ", ':YVHEREAS, the 'Florida Department of Transportation (IIFDOr) has offered to
~{U,:":-:,,'.'~',;,':,, ,.,' ,', ,make a Certain parcel of real property as legally described in EXHIBIT -A- (legal
;~~::< :':' ':"', , , . Description)' attached hereto, available to the City of Clearwater, at no cost, for
;t/'., " ' "" US6'as a welcome center, provided the City requests a lease from the FDOT and
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:~~:~,~,:', '" '. the following conditions are met:
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1. The Lessee mu'st be the City, but the Greater Clearwater Chamber of
Commerce will be permitted to operate the site under a pass-through
sublease agreement with the City with terms and conditions identical
to the City's primary lease with the FOOT.
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2. Because of the capital investment and because of the public purpose
of the proposed usej the term of the lease may be for five (5) years at
no consideration; and,
3. The lease must contain a proper indemnification clause; and
WHEREAS, the FDOT has previously reviewed a site location plan submitted by
the Greater Clearwater Chamber of Commerce ("Chamber"), and has approved
the exis.ting site improvements developed by the Chamber as being compatible
with the land use concept for which the land was acquired by the FOOT;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF CLEARWATER, FLORIDA:
Section 1. The City Commission hereby authorizes the City Manager
to provide written notice to the Florida Department of Transportation of the City
Commission's desire to enter into a five (5) year lease with the FOOT of real
property as legally described in EXHIBIT "A" attached heret01 and subject to the
conditions enumerated in the preamble to this resolution, and other such terms
and conditions a~ may be negotiated between the parties prior to final execution.
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Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
Approved as to form
, 'an~ legal sufficiency:
John C~rassas, Asst City Attorney
,',
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day of
,1996.
Rita Garvey, Mayor-Commissioner
Attest:
Cynthia E. Goudeau, City Clerk
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RES 96."
EXH~BIT "An
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T. S. MIA. M. S. 5 . 11
, SECTION 1504-201 (15040-2522)
PARCEL ll-R(Plrt) 1504-150(202)
That portion of the Northerly RIM of SR 60 and that portion of Government
lot 4, lying within the Southeast I of the Northeast. of Section 16.
,Township 29 South, Range 16 East, Pinellas County. Florida.
Being described as follows~
Commence at the Northeast corner of the Southeast I of the Northeast 1 of
said Section 16. said corner also being the Northeast corner of Government
Lot 4; thence South 00.02'421 West 558.44 feet along the East boundary of
said Government Lot 4 and said Southeast I of the Northeast Ii thence North
89030'26- West 300.00 feet; thence South 41029'04- West 453.31 feet. thence
South 03010'18- East 125.19 feet to a nail and disc for the point of
begtnning; thence South 05'13'39- East 90.89 feet to a nail and disc;
thence South 82'43'32- West 575.48 feet to a steel rod; thence North
04113'04- Vest 74.51 feet to I steel rodi thence South 18055'37- East,84.87
feet to I steel rod, thence North 80'42'31- East 96.50 feet to a steel rod;
thence North 60'47118- East 230.99 feet to a steel rod; thence South
62'49'44- East 104.00 feet to a steel rod; thence North 75'33'571 East
98.50 feet to the point of beginning less and except the East 25.00 feet
and the South 22.00 feet of the above descr'b~~ property.
Containing 0.76 Icre. IOr~,or less.
-This conveyarice-.ts,-ude. iUbject. to.-al1..uU1.llles tn.plAct.. and_tn. use.,lnd .
to the ., ntenance thereof..' - -.
Description by: W. R. McClus~
lJJQ\COM-l ~
CITY OF CLEARWATER
6. ~.. L{ II ' 0 I TO' , I C I . 0 I .. H .
CLEARWATER. FLORIDA 3...'....7...
CIt UInIgIr
April 19, 1996
Susl!ln Rosett.i
District Adaini.trator
Property Management
Florida Department of Transportation
11201 H. McKinley Drive
Tampa, Plorida 33612-6403
ATTACHMENT 1
MAY 3 0 l~.'.
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RB. L.a,. oxteDaion - 8... CO ..100.. StatioD
DleTIO.. 1504-150 (202)
COUNT! I Pinell..
PARCIL Ill-a part (15040-2510-NBW)
Dear Ms. Rosetti:
This letter will serve to provide notice to the Florida Department of
Transportation that the City of Clearwater wishes to extend the term of
the above referenced lease agreement for an additional ten (10) year
term following expiration of the current lease on July 16, 1996. This
notification is provided pursuant to paragraph 11 of the lease.
It is my understanding, that without effecting existing W~lcome station
improvements, the description of the lease premises will be amended in
the renewal document to reflect a planned road widening project by the
FOOT for that section of st~te Road 60.
I bave verbal assurance froll the Greater Clearwater Chamber of Commerce
that it concur. with the lease extension, and vill be providing .e
written notice to contira that intention. _
please deliver the renewal..leaso document to Earl'Barrett, Real Estate
Service. Hanager, at the City poat Office Box addre.. li.ted above.
_____Jlr..-BarrattAviu..~.heph~r4 t!t. .lease ~hrouCJh . legal and ataft review, and
-. ., ~, ," tor' city cODission action. You .ay contact hi. at 462-6042 for any
aasistance you .ay require on thia matter.
Sincerely,
~ ~
E~~ M. Deptula
city Manager
. '
cc: Pete Woodham, Greater Clearwater Chamber ot Commerce'
Paul Kelley, Clearwater Beach Chamber of Commerce
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"eOUI' Ernolovm.nl Ind AfltrmlllVI Act,on f"'r'('~""
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GREATER CLEARWATER
CHAMBER 'OF COMMERCE
t2& tlmaCllAAYL'.o. eox 24,7.QEAA'tI'A1tP.. f1.~t7. Ot3/.c6HX)ft. FAIt&t:l/449-2G39
ATTACHMENT 2
May 10, 1996
RF~EIVED
flip.,' 1 4 1996
ellv tvlANAGER
Ms. Betty Deptula
city Manager
city of Clearwater
P.O. Box 4748
Clearwater, FL 34617
Dear Betty:
In concert with the sublease agreement, dated July 17, 1986,
the Greater Clearwater Chamber of Commerce hereby notifies
the City of Clearwater of our intent to renew the sublease as
currently written.
sincerely,
/1.1
t(a..L~
stephen R. Fowler
Chairman of the Board
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DEPARTMENT OF TRANSPORT A TION
ATTACHMENT 3
- FLORIDA
11201 N. McKinley Drive
Tampa, Florida 33612
(813) 9756020
lEN c. WAns
SlOET"""
July 30, 1996
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ENG ::Jf Oim',; r : :. "
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Earl Barrrett
City of Clearwater
Real Estate
100 S. Myrtle Street
'Crearwater, Florida 34616
. .. --.-....
ENGINEERING .6DMINISTRA TION
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COPSEs:..........
FIlE:
-
RE:' CLEARWATER WELCOME CENTER
Section/Job: 1504-150 (202)
County PineUas
Parcel, 11 R
State Road 60
.
Dear Mr. Barrett:
The existing lease expired on July 17, 1996. Therefore, I will need a new resolution
from the City of Clearwater expressing their desire to enter into a new lease. I
apologize for this inconvenience. The delay in preparing the renewal agreement was
partially due to my workload and partly due to slow responses from department heads
who were fNl3Y on vacation. I will be preparing the new public purpose lease
agreement shortly. so that-your legal staff will have ample time to review, If you have
any questions, do not hesitate to cootad me.
_~.... . ,. _ ._....101 .. ~_ ...___....._.
-~~,_._-~. ,
... - ..
Sussn L. Rosetti
, District Administrator
Property ManagementlOA
cc: Corey Kintner
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-
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~.UG \ 5 \996
ATTACHMENT 4
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'Et'\;~IHE~RING ADMINISTRATION
WPI NO.:
SECTION/JOB:
COUNTY:
STATE ROAD:
PARCEL:
DESCRIPTION:
N/A
1504-150(202), (15040-251 O-NEW)
Pinellas '
60
ll-R Part
The Welcome Center
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~llE
PUBLIC PURPOSE LEASE AGREEMENT
THIS LEASE AGREEMENT, entered into this day of ,
1996, by and between the State of Florida Department of Transportation, a component agency of
the State of Florida, hereinafter called uLessoru, and The City of Clearwater, hereinafter called
uLesseen.
WITNESSETH:
For and in consideration of mutual covenants contained herein the parties agree:
1. Lessor hereby leases to lessee, and Lessee hereby leases from Lessor certain lands
located in Pinellas County, State of Florida, and more particularly described in Exhibit UA'\
attached hereto and made a part herecifby reference. .
2. The tenn of this lease shall be for a period of five (5) years and shall commence on
the day of , 1996, and shall automatically renew annually unless
Lessee gives written notice to the Lessor of its intent to tenninate within sixty (60) days of
renewal.
3. If the Lessor determines that all of the teased land is needed for public transportation
purposes, Lessor may tenninate this Lease Agreement upon one hundred twenty (120) days
notice to Lessee, at which time the Lessee shall quit and peaceably surrender such property to
the Lessor. If the Lessor detennines that part of the leased land is needed or public ,
transportation purposes, Lessor may tenninate this Lease Agreement as to the part needed for
public transportation purposes, upon sixty (60) days notice to Lessee, at which time the Lessee
shall quit and peaceably surrender such property to the Lessor. Lessee, may tenninate this Lease
Agreement at that (with sixty days notice if the remaining leased property is insufficient or
unusable for the purposes therein intended.
4. The leased premises are to be used as a site for a Visitor Welcome Center. Lessee
agrees to restrict the use of said premises to such purposes, and not to use, or permit the use of,
.
C \1< \
Clearwater City Commission
Agenda Cover Memorandum
Item #:
45
C(.5.1cp
Meeting Date:
SUBJECT: City of Clearwater representative to the Center Foundation Board of Trustees
RECOMMENDATION/MOTION: Reappoint Candace Gardner as the City's representative to the Center
Foundation Board of Trustees for the term 9/30/96~9/30/99
o and that the appropriBte officials be authorized to execute same.
SUMMARY:
Ms. Gardner was appointed as the city representative to the Center Foundation Board of Trustees
(CFBOT) at the 10/17/94 meeting to complete a term to 9/30/96, She is interested in reappointment.
Ms. Gardner also serves on the Beautification Committee.
No other volunteers for this board are on file with the Clerk Department.
Of the past 12 meetings, Ms. Gardner was present 10. Robb Resler, who took over the position of
Executive Director when Kathleen Simon left, states Ms. Gardner is a valued member of the Trustees and
recommends reappointment.
Reviewed by: Originating Departm~) Commrssion Action:
Legal NA City Clerk Costs: o Approved
Budget NA - Total o Approved with Conditions
PurchasIng NA User Department: o DenIed
Risk Mgmt. NA Current Fiscal Yllar o Continued to:
IS NA Funding Source:
ACM \,JI.t ,,h, ~ o Capital Improvement
Other NA Advertised: 0 Operating
Dote: o Other: Attachments:
Paper:
SubmItted by: Ia Not RequIred Appropriation Code
rtl '9&w - Affected Partlos
[J Notlfled Iiil None
V Manager l.!I Not RequIred
o Printed on recycled paper
-
~ \ K ~PPOINTMEIlII WQBKlillEEI
4~
FOR COMMISSION MEETING September 5. 199e. APPOINTMENTS Agenda #_
BOARD: Environmental Advisory Board
TERM: 4 years
APPOINTED BY: City Commission
, RESIDENCY REQUIREMENT: City of Clearwater
FINANCIAL DISCLOSURE: Not Required
8T AFF LIAISON: Eng./Env.
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: Jill Melkonian
MEETING DATES:
APPTS.NEEDEO: 1
DATE APPTS. TO BE MADE: 9/5/96
THE FOllOWING ADVISORY BOARD MEMBER{S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPlACEMErtl BY A NEW
APPOINTEE.
Name
Date of Original
Appointment
Interest in
reappointment
Attendance
Record
1. Vacant Seat - Lisa Lanza resigned
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FilL THE ABOVE
VACANCIES:
Name-Address Comments-Related EX~H~rience. Etc.
1. William Andres Retired lab Director
1304 S. Evergreen Ave., 34616
2. Kirk Burness Management Consultant
1206 N. Osceola Ave., 34615
3. Donald Fisher Past work w/City's Affirmative Action Committee
'2 S. Mars Ave., 34615
4. Jinene Harvey Medical Technologist
341 McMullen Booth Rd S
Bldg 13 Unit 145,34619
5. David Rhame Retired Builder/Developer
19029 US19N, Villa 20-0, 34624
6. ' David Stitt Orthopaedic Technician
1.147 Sunset Point Rd., 34615
Zlpcodes of current members:
2 at 3461 6
1 at 34619
1 at 34621
1 at 34625
1 at 34630
1 vacant
---
C\k Lf
APPOINTMENT WORKSliEEt
Agenda uJ 7
FOR COMMISSION MEETING
September 5. 1996 APPOINTMENT~
BOARD: Marine Advisory Board
TERM: 4 years
APPOINTED BY: City Commission
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT:City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON:
MEETING DATES: 2nd Wednesday, 8:00 a.m.
PLACE: Marina
APPTS. NEEDED: 1
DATE APPTS TO BE MADE: 9/5/96
THE FOLLOWING ADVISORY BOARD MEMBER(S} HAVE TERMS WHICH EXPIRE AND NOW REQUIRE
EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
Name
Date of Original
Appointment
Attendance
Record
Interest in
reappointment
1. F. David Hemerick
891 Harbor Island, 34630
0: 461-9556 H: 446-1426
current term expires 9/30/96,
1993
past year - 12 mtgs
present all
YES
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERA liON TO FILL THE ABOVE
.. VACANCIES:
Name-Address
Comments-Related Experiencef Etc.
~ .
1. Charles Cashman
1462 Excalibur Dr., 34624
Sales Manager, Gulfwind Marine
2. A. Parks Honeywell
785 Island Way, 34630
Retired Marine Engineer
3. Harold Hunt
1956 Rebecca Dr., 34624
Past member Environmental Advisory Committee
4. Nicholas Matsls
736 Island Way, #305, 34630
employed w/Kemper Securities, Inc.
5. Edward O'Brien, Jr.
3376 Ferncliff Ln, 34621
SelfMemployed, rehabilitation provider
,
6. David Stitt
1147 Sunset Point Rd., 34615
Orthopaedic Technician
Zip codes of current members on board:
1 at 34616
1 at 34616
1 at 3461 9
2 at 34625
2 at 34630
C\ K :J
APPOINTMENT WORKSHEET
If?
Agenda #_
FOR COMMISSION MEETING September 5. 199fL APPOINTMENTS
BOARD: Municipal Code Enforcement Board
TERM: '3 yea[S
APPOIN'fED BY: City Commission
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: Whenever possible,
this Board shall include an architect, engineer,
businessperson, general contractor, sub-contractor & a realtor
MEMBERS: 7
CHAIR: Stephen Swanberg
MEETING DATES: 4th Wed., 3 p.m.
except Nov. & Dec. to be 2nd Wed.
APPTS.NEEDED: 1
DATE APPTS. TO BE MADE: 9/5/96
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQWRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
t,lame
Date of Original
Appointment
Attendance
Record
Interest in
reappointment
.,-'\'
~ ,
1. Vacant Seat - Faustino Dolores (engineer) resigned 8/14/96
Person appointed will complete term to 10/31/98
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
'VACANCIES:
I .
Name-Address
Gomment~-Related Experience. Etc.
1. Franke Huffman
1 565 Elmwood St., 34615
Architect
:1
I '
I: ,
2. Joyce Martin
19029 US19N, Bldg#41 0,34624
Past member Development Code Adjustment Board
Retired Personnel Management Specialist
3. Lois Martin
1771 Harbor Dr., 34615
Past member Planning & Zoning Board
I. '
4. Arthur Walsh
2066 Madrid Ct., N., 34623
Retired N.V.C. Fire Dept, past restaurant owner
part time w/Pinellas Co. School Board
, '
I
I'
Zipcodes of current members:
4 at 34615
1 at 3461 9
1 at 34624
1 vacant
, '
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"
MUNICIPAL CODE ENFORCEMENT BOARD
Lfg
Meeting Dote: 4th Wed. except Nov. & Dec. - 2nd Wed.
Time: 3:00 p.m.
Place: Commission Chambers
Members: 7
Term: 3 years
Staff Liaison: City Clerk Department
Financial Disclosure: Required
Purpose: Conduct hearings on the enforcement of city codes including firet signs,
building and zoning
Special Qualifications: "whenever possiblet this Board shall include an architectt a
businesspersont an engineert a general contractort a sub-contractor and a realtor".
I,
I' ,
" '
Orig.
Appt.
Name/Address
Phone
Expir.
Date
1990
Louise C. Riley - Vice-Chair
1620 Drew St.t 34615
Businessperson
H: 446-8776
10/31/97
1991
Stephen D. Swanberg - Chair
3121 Bordeaux Ln, 34619
Architect
H: 725-2669
0: 441-9999
10/31/97
.~. ~
1993
Peg Rogers
1472 Rosetree Ct., 34624
Pharmacist & Storeowner
H: 536-8071
0: 442-7923
10/31/97
1993
Dennis Henegar
314 Venetian Dr.t 34615
Residential & Aluminum Contractor
H: 461-9331
0: 442-3158
10/31/96
, 1994
Carl Rayborn
1161 Marine St.t 34615
Retired merchant marine
H: 442-0372 10/31/96
(finish Wyatt's term)
i :
1994
Helen Kerwin , .
1173A Granada St., 34615
Retired Dept.Mgr.-Singer Co.
H: 446~4679 10/31/98
Vacant Seat - Faustino Dolores (engineer) - resigned 8/14/96
Board Attorney: Andy Salzman - tel. 799-2882 Fax 726-0058
Taw Zinober Barnes Zimmet & Unice ~ P.O. 5124 - 34618
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RESOLUTION NO. 96-56
5()~.
A RESOLUTION OF THE CllY OF CLEARWATER, FLORIDA, ASSESSING THE
OWNERS OF PROPERTY THE COSTS OF HAVING MOWED OR CLEARED
THE OWNERS' LOTS.
WHEREAS, it has been determined by the City Commission of the City of Clearwater that,
for the purpose of promoting the health, safety and general welfare of the citizens and residents of
the City, real property within the City should be cleared of weeds, rubbIsh, debris and other
noxious material; and
WHEREAS, notice pursuant to Section 20.38, Code of Ordinances, was provided to the
owner of each of the lots listed In Exhibit A, and the notice required each property owner to cause
the violation to be remedied or to file a notice of appeal within 10 days after the date the property
was posted; and
WHEREAS, the property owners have failed to take remedial action within the time
provided and have failed to file a notice of appeal within the time allowed, or appealed the notlce
of viofation but failed to take remedial action within the time provided by the Code Enforcement
Board, and it became necessary for the City to take remedial action; and
WHEREAS, the owner of each lot listed on Exhibit A has been provided with a notice and
opportunity within which, to pay the costs and administrative charges set forth on Exhibit Al but no
payments have been received; now, therefore,
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The City Commission finds the preamble hereof to be true and correct.
Section 2. The City Commission hereby assesses a lien upon each parcel of real property
listed on exhibit A for the actual costs of mowing or clearing, plus administrative costs, as shown
on exhibit A.
Section 3. The City Clerk Is hereby directed to prepare a notice of lien against each
property listed on Exhibit A and to record the same In the public records of Pinellas County,
Aorida.
PASSED AND ADOPTED this 5th day of September, 1996.
i'
Rita Garvey
Mayor.commlssioner
"
i
Approved as to form and
legal sufficiency:
QP-,-
John Carassas
Assistant City Attome~
Attest:
--
!,
Cynthia E. Goudeau
City Clerk
PROPERTY. OWNER
EXHIBIT A
LEGAL DESCRIPTIOJ.(
Resolution Trust Corp Carolina Terrace Annex Lot 35
t Res. Managemen t Assoc.
G. Keith Capodicasa Countryside Tract 7 Lot 8
Clara Bai ty Greenwood Park #2 Blk D Lot 2
. Pearl Patrick Est c/o Greenwood Park #2 Blk D Lot 56
Horner patrick
, :
Marie Wigfall Est c/o
Audrey McBee
Louis B. Szarka
TUllio and Jeffrey
Signorini
Charles and Pearl
Lombardo '
Rupert J. Hill Sr.
; ,...1
Joseph Johnson and
TYrone Mason
I,
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James Liddell Jr.
James Liddell Jr.
James/Nancy Erskine
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Lincoln Place Blk 3, Lot 4
Montclair Lake Estate Lot 76
Padgett's Sub Blk 2 Lot 15
Palm Terrace Unit 2 Lot 49
pennsylvania Sub Lot 9
and South 10' Lot 14
Pennsyl vania Sub Lot 12
Pennsylvania Sub Lot 8
Pennsylvania Sub Lot 13
Plaza Park Elk d Lot 6
Jeffrey A. Tomasevic Sunset Lake Estates Unit 2
Blk E, Lot 14
"
.,
David/Leslie Schri ver ' Sunset Lake Manor, Lot 27
S-G q.
!:QSX.
ADMIN.
CHARG,S
$ 186.25 200.00
125.00 200.00
142.15 200.00
127.80 200.00
253.00 200.00
135.90 200.00
169.90 200.00
138.72 200.00
125.00 200.00
196.55 200.00
125.00 200.00
203.30 200.00
147.40
200.00
137.25
200.00
134.80
200.00
TOTAL
$ 386.25
325.00
342.15
327.80
453.00
336.90
369.90
338.72
325.00
396.55
325.00
403.30
347.40
337.25
334.80
qECE\VED
~ e = 53
City of Clearwater
Interdepartmental Correspondence Sheet
;1,UG 07 1996
l';ITY MANAGER
TO:
The Honorable Mayor and City Commissioners
COPIES TO,
COMMISSION
AUG 12 1996
CLERI/RESS
I A TTORNE'f
FROM:
Elizabeth M. Deptula. City Manager
Richard J. Baier, P.E. City EngineetCl........
Don A. Meerians, Assistant Traffic ~g~eer
THROUGH:
COPIES:
f '~
SUBJECT: COMMISSION INTEREST IN SIGNAL HEAD PLACEMENT -
VERTICAL VS. HORIZONTAL
~. .
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D~TE: August 2, 1996
",\
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,Although signal heads can be arranged in a vertical cluster or a horizontal straight line,
the vertical mounting is the predominant method. As stated in the Institute of
Transportation Engineers (I.T.E.) handbook, "Horizontal mounting is used to
accommodate restrictive clearance situations.n It also states, uln all cases, unifonnity of
display from a driver's perspective should be a goal, and care should be taken to adhere
to proper mounting and location layouts to enhance safety." The I.T.E. handbook is
recognized as the State ofthe Art established practice in Traffic Engineering.
,I
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As far as I know, there are no horizontal mountings in PineUas County. Since many of
our intersections consist of multi-lanes for assigned movements, it is normal to have (2)
S-Section clusters and (1) 3-Section. In a horizontal pattern they would be displayed as
(13) signal heads lined up in a row along a mast arm or span wire. Since the City incurs
some liability for signal installation and maintenance, and when considering driver
expectation, I recommend: (I) the City continue to install signal heads vertically, (2) the
City continue its progressive mast ann replacement program and (3) the City pursue a
trial program to examine painted mast anns to achieve 8 higher-tech look.
Since horizontal mounting is not a recommended practice by Pinellas County or
F.D.O.T. I would recommend that vertical displays be our standard instaUation.
RJBIDAMldpm
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PRELIMINARY AGENDA
Clearwater City Commission Worksession M 9:00 A.M, * Tuesday, September 3, 1996
Clearwater City Commission Meeting. 6:00 P.M. - Thursday, September 5, 1996
Service Awards
FN FINANCE
1. Declare personal property surplus to City needs and authorize disposal through Tampa Machinery
Auction, Tampa, FL (Consent)
2. Approve payment of $115,000 for wage loss benefits (including principal, penalties & interest)
for the period 7/14/89-9/5/96 to Elmer Richa, Claimant (Consent)
3. Res. #96-58 - expressing City's intention to be reimbursed from proceeds of tax-exempt
financing for certain capital expenditures, extend contract awarded 9/7/95 to GE Capital Public
Finance, Inc. for one year to provide a $3,988,800 line of credit to cover all planned lease
purchase equipment acquisitions for FY 1996-97, and authorize all uncompleted equipment
acquisitions previously approved for financing under current contract with GE Capital to be
financed under extension of this agreement
GAS GAS SYSTEM
1. C.O.#1 to contract for environmental consulting with Environmental Consulting and Technology,
Inc., Tampa, FL, increasing the contract by $50,309.94, for a new total of $172,644.44
2. Contracts for est. annual quantities of Yerrow 2406 Poryethylene pipe & fittings to: M. T.
Deason, Birmingham, AL, at an est. $185,768.20; Perfection Corp., Madison, OH, at an est.
$36,327.50; Stuart Steel Protection Corp., South Bound Brook, NJ, at an est. $12,096; &
Equipment Controls Co., Norcross, GA, at an est. $8, 1 02~ for a total est. $242,293.70
HR HUMAN RESOURCES
1 . Premium Stabilization Fund and Employee Health Insurance to offset premium increase for
e~ployees with 2 or more dependents, for the period 1/1/97-12/31/97 at a cost of $179,727.96
(Consent)
IA INTERNAL AUDIT
1. Agreement with Black & Veatch for evaluation of Clearwater Gas System, not to exceed
$43,900 (Consent)
1M INFORMATION MANAGEMENT
1 . Promotional License Agreement with Clearwater Mall to allow the City to conduct an EXPO and
Parks & Recreation Mall Show in celebration of Florida City Government Week on 10/19/96
(Consent)
2. Purchase satellite copy machines, services & related supplies (excluding paper) from Xerox Corp.,
Tampa, FL, for the period 1111196~ 10/31/97, at an est. $71,000 (Consent)
3. Renew Unisys A-4 & AM6 computer software licenses with Unisys Corp., Tampa, FL, for the
period 10/1/96-9/30/97, at an est. $56,369 (Consent)
4. Contract for hardware maintenance of Unisys A-4 & A-6 mainframe computers to Solarex
Technologies, Lakeland, FL, for the period 1 0/1I96~9/30/97, for $33,900 (Consent)
5. Renew contract for software support of 4 Oracle database licenses with Oracle Corp., Redwood
Shores, CA, for the period 1 0/1/96~9/30/97, for $29,708.31 (Consent)
9/3/96
1
6. Contract for system support & maintenance for PeopleSoft Payroll/ Human Resources System to
PeopleSoft, Inc., Walnut Creek, CA, for the period 11/6/96-11/5/97, for $61,744 (Consent)
LIB LIBRARY
1 . Extend contract for periodical sUbscriptions & serial standing orders with Ebsco Subscription
Services, Birmingham, AL, for the period 10/1/96 - 9/30/97, at an est. $65,000 (Consent)
MR MARINE
1. Lease Agreement for marina building rooms 5 & 9 to Roy M. & Mary Kay Carpenter, dlblal
Marina Gifts and Souvenirs, for a 5 year period, for $133,350, plus CPI increases in years 1998w
2001, plus 10% of annual gross revenues exceeding $241,200 (Consent)
2. Lease Agreement for marina building rooms 6 & 6a to Daniel A. Beach, dlbla Harbor Barber and
Beauty Styles, for a 5 year period, for $35,687.50, plus CPI increases in years 1998~2001
(Consent)
PD POLICE
1. Amendment to agreement with School Board of Pinellas County providing for continuation of
School Resource Officer program, for 1996/97 school year, at Clearwater & Countryside High
Schools (Consent)
PR PARKS AND RECREATION
1. Contract for Martin Luther King Recreation Center renovations to Grosz~Stamper Construction,
Inc., Tampa, Fl, for $69,700; approve additional funding of $14,351.78 at third quarter bUdget
review {Consent)
SW SOLID WASTE
1. Contract for disposal of 9,000 tons of mixed loads of certain types of refuse, construction &
demolition materials to Frontier Recycling, Inc., Largo, FL, for the period 9/6f96~9/30f97, at an
est. $166,208; ratify issuance of emergency purchase order to Frontier for $24,592 on 8/8/96
as part of above contract (Consent)
EN ENGINEERING
1. Res. #96-55 - authorizing City Manager to provide written notice to FOOT of City's interest in
entering into a 5 year lease of real property to operate a welcome center facility (portion of
northerly r-o-w of SR60 w Sec. 16-29-16)
2. Contract extension - House Service Relocation - Water Main Phases 11 & 12, to McGill Plumbing,
Inc., Largo, FL, for $69,000 (ConsentJ
3. 1996 Miscellaneous Construction Contract to Keystone Excavators, Inc., Oldsmar, FL, for
$364,456.96
4. Agreement with FDEP for funding for Edgewater Drive Shoreline Restoration project in the
amount of $25,000 (Consent)
5. Approve $6,000 payment for additional services for final design & permitting of Edgewater Drive
Restoration Project to Coastal Environmental, Inc., St. Petersburg, FL, bringing total Elxpenditures
to date to $ 50,000; authorize staff to commence process to advertise project for construction
9/3/96
2
CP CENTRAL PERMITTING
,. Variancels) to Sign Regulations for property located at 1499 Gulf to Bay Blvd., Boulevard
Heights, Blk J, lots 9-17 less road & lots 21-23 (Slsbros, Ltd. / The Technology Team. SV96-
16)
2. Public Hearing & First Reading Ords. #6066.96 & #6067-96 - Land Use Plan Amendment to
Preservation & Preservation Zoning for property located at 20162 US19N, Sec. 18-29-16. part of
M&B 44.04, Sever Park, part of lot 3 (Asa & Katherine Lewis, lUP96-04, Z96-07)
3. Public Hearing & First Reading Ords. #6072M96 & #6073.96 - Annexation & RS-8 Zoning for
property located at 1460 Sunset Point Rd.. Sunset Highlands Unit 2, lot 11 (Rawlings, TRE,
A96-24)
4. Receipt/Referral - Site Lighting Requirement ILDCA96-17) (Consent)
5. Receipt/Referral - Funeral Homes in P/SP Zoning Districts (LDCA96-1 8) (Consent)
6. Receipt/Referral - High Tech Manufacturing (LDCA96-19) (Consent)
7. Public Hearing & First Reading Ord. 5958-96 - Amending Sec. 32.273 to provide authority to the
Solid Waste Director to manage solid waste collection, conveyance & disposal; creating Sec.
42.36 to provide for re"fuse & recycling container location and enclosure standards (LDCA 96-20)
To be Cont.
CM ADMINISTRATION
"
1 . Budget - 1996-97
a) First Reading Ord. #6086-96 - Declaring millage rate to be levied for FY beginning 10/1/96 and
ending 9/30/97, for operation purposes including pensions and debt service, and road
maintenance for capital improvement expenditures at 5.1158 mills; providing an effective date,
the levy of 5.1158 mills constitutes a 1.21 % increase over the rolled back rate of 5.0547 mills
b) First Reading Ord. #6087-96 - Adopting an Operating Budget for FY beginning 10/1/96 and
ending 9/30/97; authorizing City Manager to issue such instructions necessary to achieve and
accomplish the service programs so authorized; authorizing City Manager to transfer moneys and
programs among the departments and activities within any fund as provided by Ch. 2 of Code
c) First Reading Ord. #6088-96 - Adopting the Capital Improvement Program Budget for FY
beginning 10/1/96 and ending 9/30/97; approving the six year CIP which shall be reevaluated at
the beginning of each fiscal year; authorizing City Manager to issue such instructions necessary
to achieve and accomplish the capital improvements so authorized; authorizing City Manager to
transfer money between projects in the CIP; appropriating available and anticipated resources for
the projects identified
2. Third Quarter Budget - 1995-96
a) First Reading Ord. #6089-96 - Operating
b) First Reading Ord. #6090-96 - CIP
ClK CITY CLERK
1. Center Foundation Board of Trustees - 1 appointment
2. Clearwater Housing Authority - 1 appointment
3. Environmental Advisory Board - 1 appointment
4. Marine Advisory Board - 1 appointment
5. Municipal Code Enforcement Board - 1 appointment
9/3/96
3
I
CA LEGAL DEPARTMENT
"
Second Reading Ordinances
1. Ord. #6062-96 M to allow car rental uses as a conditional use in the Beach Commercial District &
Resort Commercial 28 District (LOCA 96-13)
2. Ord. #6063-96 M Amending Sec. 40.007 to amend and revise the interpretation of and variance
from Chapter Section by deleting the reference to net density, by deleting the old and adding
new requirements for calculations resulting in a fraction (LOCA 96M 1 5)
3. Ord. #6068-96 - Amending Sees. 35.11 & 42.34 to specify that density calculations for nursing
homes shall be computed on the basis of 3 residents equals one unit, and parking for nursing
homes shall be required on the basis on 1 space per 3 persons residing in the facility (LDCA 96-
14)
4. Ord. #6074-96 - Amending Art. 1 of Ch. 28, to create Sec. 28.11 to prohibit a person from using
skateboards, roller skates, in-line skates, coasters and other similar devices in specified locations
Resolutions
1. Res. #96-56 - Assessing property owners the costs of having mowed or cleared owners' lots
OTHER CITY ATTORNEY ITEMS
City Manager Verbal Reports
Commission Discussion Items
1 . Direction 'for Fiscal Review Committee
2. 1996 Real Estate Appraisal - Hillsborough "Sludge Farm" property
3. Street Banners
4. Northwood Estates Retention
Other Commission Action
Adjourn
9/3/96
4
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TO:
Mayor Rita Garvey
FROM:
Betty J. Blunt, Confidential Clerk Receptionist
COPIES: City Commissioners, Betty Deptula, Cyndie Goudeau
SUBJECT: Presentation at the September 3. 1966 Work Session
DATE:, September 3, 1996
c Wayne Reid, Information Services
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APPOINTMENT WORKSHEET
FOR COMMISSION MEETING September 6. 1995 APPOINTMENTS Agenda #_
,BOARD: Clearwater Housing Authority
TERM: 4 years
APPOINTED BY: Mayor, Approved by City Comm.
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL aUALlFICA TIONS: One member must
be a Public Housing Resident (effective 10/1/84)
MEMBERS: 5
CHAIRPERSON: Howard G. Groth
MEETING DATES: 4th Thursday
PLACE: Robert H. Levison
, C<Jmmunity Center
APPTS. NEEDED: 1
DATE APPTS. TO BE MADE: 9/5/96
THE FOllOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
NDme '
Date of Original
,8ppointment
Interest in
reappointment
Attendance
Record
1. Katharine Griffith 1 980
1236 S. Highland Ave., #107, 34616
curre'nt term expires 9/30/96
past 12 mtgs
present 11 / absent 1
YES
THE FOllOWING NAMES ARE BEING SUBMITTED FOR CONSIDERA liON TO FILL THE ABOVE
, VACANCIES:
Name/Address
Comments/Rela~ed Experience. Etc.
1. William Graham
1664 Scott St., 34616
Member Neighborhood & Affordable Housing
Advisory Board (NAHAB)
2. Douglas Hilkert
2227 Habersham, 34624
Attorney
3. Shirley Moran
324 leeward Island, 34630
Member Neighborhood & Affordable Housing
Advisory Board (NAHAS)
4. Jill Perrino
2 N. Fernwood; #8, 34626
Member Community Relations Board (CRB)
5. Curlee Rivers
1341 Fairmont St., 3461 5
Teacher
Zipcodes current members:
3 at 34616 (1 is Ms. Griffith)
1 at 34621
, at 34624
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MEMORANDUM
TO:
FROM:
Mayor and City Commission
Tina Wilson, Budget Director
Betty Deptula; City Manager
Fiscal Review Corrimittee
via: '
SURJECT:
DATE:
July 25; 1996
On Apri118, 1996. the City Commission established the Fiscal Review Committee. The committee is
'intended to be task oriented, dealing with such issues as rate,studies or,the analysis of specific projects as
assigned by the City Commission.
Since the Committee;s establishment, they have held three meetings to address the Gas System rate
analysis and business plan, and the Committee fonnulated specific recommendations to the City
Commission regarding these issues. In addition, the Committee will be meeting on August 1 to discuss
the Pier 60 and Marina business plans and make recommendations to the City Commission.
In order to provide further direction to the Committee; staff is requesting that the Commission provide
direction regarding additional projects that the Conunittee might address.
The following is a list of possible projects that the City Commission may want to assign to the
Committee for their review or participation.
. Continue in the review of all Enterprise business plans,
· Review of Utility Rate Study,
. Analysis of the results of the GaS Management Study.
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"" _.~ LA-...J..> ~. lnlerdepartmenl Correspondence Sheet
15" po.je5 tv.....~ ~~ A~CeIVr:D
r ok _-.u. to." -- a.-'>t ~ ',JUt 2
. . COP,f,j~!iB
Elizabeth M. Deptula, City Manager ..I , ~Q~P,,~~,lj~ION
Richard J. BaJer, City Engineer AUG 1 3 c1996
TO:
COPIES:
Earl Barrett, Real Estate Services
PHcSS
CLERK I ATTORNEY
FROM:
SUBJECT: 1996 Real Estate Appralsal- Hlllsborough .Sludge Farm" property
DATE: July 19, 1996
Attached for your review and appropriate forwarding to the City Commission is a
narrative appraisal report of the above referenced property prepared for the City
by Corson and Associates, Inc.
Also attached is copy of a February, 1994 memorandum with eight exhibits that
contains analysis drawn from a March, 1993 appraisal of portions of the same
property, and drawn from discussions with the HiUsborough County Planning &
Development Management Department. It premises certain developments that
did occur since the 1993 appraisal date that are Influential in the appraiser's
current conclusion of value.
You will note the great similarity of Exhibit #8 in the memo package to Addenda
in the Corson appraisal tiUed IolTHE NORTHWEST AREA OF HILLSBOROUGH
COUNTY" (even some of the typos and errors are intact). The 1993 appraisal
firm, The Centerline Group. merged with Corson in 1994. It appears that firm's
data is still sufficiently current to only require minor updating.
As with the earlier appraisal. Corson limited his appraisal approach to the "sales
comparison approach" only, which is acceptable appraisal practice when valuing
raw land that would likely have only long range, and currently, speculative,
development potential. Where the previous appraisal concluded a gross value
per acre of $ 5,000 to $5,500, per acre at that time, the current valuation is
$2,600 per acre. The major Influence that created the reduced valuation has
been the reduction in residential density from 2 units per 5 gross acres, to only 1
unit per 5 gross acres.
Another significant element that wilt effect the development time frame for this
northwest Hillsborough County area is, as the appraiser notes, dependent upon
the County perceiving the need to expand its service area. The County's own
actions in acquiring large tracts for preservation along Brooker Creek, In addition
to the aforementioned downzoning, would tend to obstruct development. It has
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,~~,l"""'/{{('c"'~"~""\" ~"{~t~'I'$~\r'.~~' '" ".~(" i, "\ , .
<;~J~\'?{~'ff~~; ,:'i;,',',~':;;.~\;ii;;<,;;".;;::;1r~/~~;;i;;<"::'. '. '.: ',' ,'; , :, ,; .. , "
J.~f.i;~~,I~~~~ ;!IJ!.J'~~.I),!'lJ~'~;,~Ol:'nty"MPO del~ting a. plartned extension of Forest Lakes
if;~l~I~~~,.rrom,~ldgemoore'Boulevard to Keystone ~oad.
t;~~~~t~:'i,:.1''+.~1i:-lt~~1; J:)"oIA(/" '..'.Ili.~) ',: I ~ '. ~ " " ':." I
'1i~,\~.?jf.;,.,~~I'~-:-"~'"~;f.~t'.J\'.\!ll~'f"\''':';~':~'' f' .'::.' "'.
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:-t:~,~~~~~~~!I~i:W8~~::'~al~0 ;, creates' value. Northwest Hillsborough, and
i:t;f.~;'&; 0 3~~~ti~!~,k~!~~lIa~;~~~:,~<<?r811 f~tents and,purposes. a single ~ral community
_1;i:;~i~:;';;;~;fiff~(!~~,1~'~;~~!su.~~))y,: g~ ,Into: urbanization. The 1993 appraIser antlcipat~
.., \(;\i:,~/tP;I~w;~if~J:~~j;Jt1I'~-l,~~9rptiQs,~!I.tQ ~ta~~ ,tI1ree to seven years. The 1996 appraiser sees It
['J~:~i!lf,~:,:~t';~~(~~tf~fii,!~k.IJ~SJ~fIy~;;J9Ji~e.et'l, ye#..s.: '. While the' urbanization time fra~9 is uncertain.
nty~\~~f.~0!:'t:~:;~;\1:~~~f~f~t\~;i~~~~~~1~}~If,fS:~~:Anticlpaling the, future has led. J beh~ve. more than
r~1\;({i::~\rh!~~~;i.~,:Ji\f:,h:,~ pri\l~t~:8Ult~r ~o,.e~ress inter~,st. 'In the property should the City Commission
~'Itii;;~,~~f~:~:~;f;:~~,'~\\g~,;i,;,;!}t~~~}c;> 'offer:~itfo,t,:~~le.,: 'In 'weighing its ~eCts.ion to -hord- or -sell-. the
1~~E~~~,~~\{h~~i\(,;;:;:,~'Y~:~9~mis,sio~:~~y,' ,\VCffi~ Information on possibre Intenm uses for":,e property and
:~S~{~~fut~X;;{ii::/~F~',:,::{)~ ~~n.~~al,ln~me tryoseuses, may generate. Based on t~e foregOing information,
t}~j~~lst;}:~,i' ,:,~"::<~'~~~:p(e~se::a~ptf:our recommendation 'to rataln ownership of the balance of the
~~~}~~:if':tt:(I\;::\: " ',';;';::~ ~Slildge Farm-, 'until such time as value escalates due to any of the referenced
I1f,\\~1gm")/,:,;f~~o~;t':i': '.<' .,', '.,.' ,""
,~t'~t/i;;::~"\:':'::;:::.">,lf,the:decision,is'todecl~ra the property surplus for the purpose of Offering it for
~*J~;;;:i\fL):-:,',',:, ',">,:sale~'i{seciOn(fappi'aisal will be required silica the value exceeds $500.000.
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tQ){PY
CITY or CLBARlfA'1'IR
IDt.r4epartm~D~ correspondenoe Sheet
..
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TOI William c. Baker, Acting Assistant city Mdnaq~r
FROHI Earl Barrett, Real Estate Services Manager~
COPIESI Elizabeth H. Deptula, City Manaqer
Kathy Rice, Deputy City Manager
Peter J. Yauch, Acting pUblic Works Director
SUBJECT I considerations in re balance of city-owned property in
Hillsborqugh County (Exhibit #1)
nATB. February 9, 1994
The purpose of this memo is to examine future potential uses for
the approximate 450 remaining acres of City-owned "sludge farm"
property in Hillsborough county, after sale of property west of
Patterson Road to the Hillsborough County ELAPP (Exhibit #2).
,
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Based on a copy of a 1974 U.5.G.S. topographIcal features map
(photorevised in 1987) the property east of Patterson road is
approximately 40% 45% wetlands, primarily cypress swamp,
approximately,40% - 45% upland pasture land, with up to about 10\
being described as xeric scrubland (Exhibit 13).
The property is presently zoned Rural Estate Residential (RE),
allowing developm2nt of two residential unJts per five acre tract.
The Sierra Club was recently successful in obtaining an order from
the Governor and Cabinet to downplan densities in thirteen areas of
Hillsborough County. The "sludge farm" property is in one of those
hreas. The city should receive a notice of public hearinqs to be
held on the matter later this Spr iog. The Hillsbo:"I').:gh P),anning and
_ Development Management Department expects the area' to be
downplanned to an Agricultural Rural (AR) planning category,
allowing only one residential unit per five acre tract (Exhibit
14). The Land Use Plan/Zoning summary ~aken from a March 8, 1993
appraisal performed for the city by the ~enterline Group, Inc.,
outlines the possible property uses as currently zoned (Exhibit
15). .
I,'
According to Hillsborough County Planninq personnel, the County's
2010 plan calls for no public utilities extensions into this area
of northwest Hillsborough. The MPO highway cost affordable
component of the 2010 plan shows no mQj~r road improvements in the
immediate vicinity of the City'S tJroperty (Exhibit 16). Tho
adopted 2010 long range transportation plan does, however, project
expansion of several area roeds immediately south and east of the
property to four lane divided highways (Exhibit #7).
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Page 2
Hillsborough property considerations
Exhibit #8 is taken from an appraisal of portions of property
performed for the City by The Centerline Group, Inc. on March, a,
1993. The area summary describes several residential' projects
currently under development in northwest Hillsborouqh.
Additionally, Mr. William Jacobson, who exchanged ~n Island
Estates-lot for 57.3 acres of the city's Hillsborouqh property, is
currently developing the Silver Dollar Ranch and Trap Club on the
site. The Silver Dollar site plan depicts an 81 site RV park with
store, club building and trap shooting range.
The appraiser's conclusions indicate the long term outlook for the
area is good, and agricultural lands will remain an "inventory
housew until residential demand (which 'the appraiser concludes is
the "highest and best use" for the City property), coupled with
supporting conunercial and transportation development occur. The
appraiser estimated development would take three to seven years to
reach this area of northwest Hillsborough, at which time the area
should experience escalating land values _ It would appear th~
current market value of the remainder propp.rty would be
approximately $5,000 - $5,500 per acre.
since the appraisal of portions of the property east of Patterson
Road was performed, the singular event which occurred that most
directly effects the property's current ,and future value is the
order issued by the Governor and his cabinet to downplan the
county's comprehensive plan for this area of the county. While the
appraiser speculated that future demand would increase land values
in the 'area, he did not consider the effects of downplanningi and
by so doing, the difficulty that would likely be encountered in
obtaining approval for development greater than the reduced
density. The downplanning may also have an upside in that it could
have the effect of a "SUbdivision restriction", creating an area of
exclusive ranchetts. .
There is ample evidence of growth and expectations of growth in
northwest Hillsborough. The Northwest Expressway will be completed .'
by the end of 1994 and is expected to carry 35,000 cars per day.
The citrus Park Mall, offering over one million square feet of
retail space, has been approved since 1988 at the intersection of
Gunn Highway and Sheldon Road, about 5 miles southeast of the city
property. A second major mall of over 700,000 square feet at the
northeast corner of Dale Mabry and Van Dyke Road is in the final
stages of permittinq. This site is about 5 miles east of the city
property. It can be reasonably assumed that the business and
accompanying residential/retail corridor that exploded after 1-75
opened east of Tampa, could likely occur in a more limited form in
western Hillsborough after the expres~~ay is operational.
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Page 3
hillsborough property considerations
The remaining property has interested users for portions ot the
property at this time. Mr. Jacobson, who is developing the S11ver
Dollar Ranch & Trap Club, has expressed a 'determined interest in
acquiring, or possibly leasing from the City, 18.18 acres abutting
his property on the east. The parcel i~ proposed to be 300 X
2639.35. According to appraiser L. Kenneth Frost, who appraised
this parcel on August 25, 1993 for both the City Manager and Rex E.
Harper, CPA, the value of the parcel was $45,000 ($2,475.25 per
acre). The city paid $3,250 per acre for the property in 1983.
The Centerline Group appraisal of the land east of Patt~rson Road,
exclusive of the 197.65 acres optioned at the time of appraisal, at
$5,172.50 per acre.
The Clearwater Police Department has also expressed interest in
approximately 50 acres of the remainder property for use as a
driver training track and facility. Sergeant Mike Sahr has found
such a facility may be in heavy demand, by other law enforcement
agencies and private businesses because of a lack of such a
facility in the Tampa Bay area. The question of Obtaining
permitting for such a project on the site has not yet been
investigated.
The most obvious alternatives regarding the balance of the property
would be:
1. Retain ownership and allow the property to remain as it
is, allowing limited use by a caretaker until such time
as the property would be sold.
2. Seek to lease the property out, to private interests for
permittable interim uses.
3. City develop, or co-develop, the property.
3. Sell the property in the present market.
.
The first alternative would keep the'property in City ownership
vith minil!lal, if any expense,. until area 9~owth creates demand that
increases value. Growth projections for Hillsbor~u9h County have
been revised downward since the 1990 census, based primarily on
evident patterns that developed during the late 80's, early 90's
recession. Earlier expectations of the Hillsborough population
reaching about 1,300,000 by 2010 have been revised downward to
approximately 1,000,000 by that year, cutting the projected annual
qrowth rate of about 1.5% in half, according to Richard McClendon
of tQe Hillsborough Planning Commission. The recent economic
uptick could lead to further revisions of growth expectations.
While there would be no return on the current value of tile land
during this holding periQd, it 1s expected there would be
appreciation that would be realized at a future sale.
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Hillsborough property considerations
If the City were to undertake a more aggressive policy of seeking
to lease the property to private users, it may generate additional
income during the holding p~riod in addition to the appreciated
value of the land from a future sale. The lease value of the land
, can only be speculated at this point since nearly half of the land
is cypress swamp/wetlands. Assuming a current overall value of
$5,000 'per acre for the property, and capitalizing that value at
8', would indicate a'rental value of about $400 per acre per year.
The actual rental that may 'be realized may only be half that amount
based on how the land might actually be used. Although it 1s
likely users could be found for portions of the property, it may
not be practical tOlexpect to find compatible users for all of the
property.
The City could also consider developing the property i~self, or
entering into a joint venture with a private developer. This may
not be practical at this time. The existing residential
developments already being market~d are finding limited buyers.
Indications are that the market is improving, but it may be some
time before demand and supply reach equilibrium.
Based on the appraisal report performed by The Centerline Group,
the City might presently expect to receive about $2,000,000 to
$2,500,000 million if it were to sell the property for residential
development at the present time. Demand for additional development
at this time is low, and marketing time may be lengthy. This price
the property might bring will likely ~c cut considerably when the
anticipated down planning takes place. If the opportunity is still
available, the City may be able to negotiate a transfer of a
portion of the development rights from the land being sold to
Hlllsborough County to the remainder lands; or perhaps obtain a
degree of property tax concessions for a period of time following
initiation of development. This would tend to increase the value
of the City property in competition with other property in the
area.
The final consideration of the property. may be the value the City
has received over the years from owning the property. According to
Phil Janocha, Superintendent, Water Pollution Control Division, the
property was purchased as an alternative to the City spending
approximately $5,000,000 for a sewerage treatment facility in the
early 80's. Having the property available for the spread of sludge
for approximately 8 years ~as cost effective, and allowed the city
time to build a WPC facility that now meets the highest industry
standards.
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Exhibit #5
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PARCELS C & 0 PARal f
land Use plan RE, Rural Residential Estate RE, Rural ResIdentIal Estate
AR, Agricuftural _ AR, Agriadtural
Zoning
Governing Agency Hillsborough County HiIIsborough County
.
Permitted Uses Agricultural, crops, forestry, agricultural selVices, famlfy rots,
communication facilities, radiotelephones, lake creation, flow
, equalization tanks, pump lift/stations, moblle heme parks or,
temporary mobil homes while constructing, cempesting .
facilities.
Limited u~cs Agricultural stands, animal production units, family farms, farm
worker housing, kennels, slables, public service faciHti~,
villages, temporary alcoholic beverage sales, seasonal retail sales
lots, display/meeting tents, transfer facilities and air curtain
ir:cinerators.
Special Exception Use~ Radio/lV transmitting & receiving facilities, dry land excavation,
land application disposal areas, wastewater treatment plants,
community correctional facility, major (government) correctional
facilities, recovery homes, security residences, permanent
alcoholic beverage sales, ultralight flightparks, slaughterhous,es,
landfills and material recovery facilities.
...i;/{~~~;;\M;~~:{r;~::J~:.:' i; ;~:, h'lD.):;J:;')::' ';' DEVELOPM ENT RE~,U~ t.fRNS.':;" ;;~~:; ~::~'~:::(iif~~(~p~t~1Z~,~i:'E~~f::~:{:M+~i;~::::;,
Zoning Requirement Subject
Minimum lol Area .217,800 square feet The smallest of the subject
tracts Is 40.5 acres.
Minimum LOt"wtdtlr-- -- , " 300 feet ... '-'_ ,-. The smallest of the subject
tracts has a width of
approximately 350 feet.
Minimum Coverage (FAR) NA N,\
Front Yard Setback so feet All three parcels are of
Side Y~rd Setb~f"k 25 feet sufficient size to allow
development mp.cting all
-
Rear Yard Setback 50 feet setback requirements.
.
COMMENTS: Although the c;ubject is currently vacant, it has sumaen! characteristics so that
development thereon could me~t the above zoning requirements.
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2010 EXISTING REVENUES (COST AFFORDABLE) 'PLAN
HICHWAY COMPONENT
2010 UPDATE
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"..oN'A" ROADS AIIIIHCLIIOlt:O ON A'HIO"lIATl nOLlENn 0' ..1. "'.. ANO t.2rt. ANO AllllOUlltlD IN 'HI Ion CDNUOOll SfINOlollDl,
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EXHIBIT 18,
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TtiE ~ORTHWEST AREA
OF
HILLSBOROUGH COUNTY
i
The property is located in what we have defined as the northwest area of HtIIsborough County,
bounded by the Pinellas/HiIIsborough County line on the west, the Pasco/Hillsborough County
line on the north, Gunn Highway on the eas!, and an east/west line extending,from Sheldon
Road along the south. The following is a discussion of the area's characteristics which helped
influence the market value of the subject property.
1.
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Area Description
The subject neighbmhood is best described as a rural agricultural area, but one which Is in a slow
transition to (esldential developr.lent. Residential developments have been spreading from the
south and the east over the past years and include such projects as Infields, Spring Lake Estates
at lake Julia, Keystone, Westchase, lake Brecken'ridge, and Nine Eagles.
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.::~ ~ Westchase, a 2,000 acre residential master development featuring a wide variety of amenities
I Xli including; an 18 hole championship golf course, club facilities, parks, and a country dub
~ tQ ~ containing tennis courts and a swimming pool. Houses within the development are priced from
k .. t approximately $100,000 and are built by Inland Homes, Nohlcrest, and Masterworks. Overall
I ~ ~ 3f absorption within the development has been reportedly slow, however interest has begun to pick-
~ "" up. The majority o~ houses within the development are in th~ $125,000 to $150,000 range, but
It I ~ do extend upwards to $350,000. In addition, Westchase recently opened a new village of single
I 'I Of family houses on 50 fool 1015 for $92,000.
Currently however, the neighborhood is mostly comprised of older agriadtural uses such as dtrus
groves, crops. nurser.~, vacant land, farm estates, and agricultural estates, with only a small
I portion of the area consisting of newer residential development In addition, the ;;urroundlng
areas In all three counties have an abundance of vacant land which has recently been developed
into mixed use developments over the last several years. Therefore, competition for residential
I products is nnt only in Hillsbomugh County, but northeast Pinellas and south Pasco County as
well and currently, these areas can offer more commerdal amenities and a superior transportation
network.
I. .,.
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,
Nine Eagle Estates, a heavily wooded residential development located approximately two miles
south of the subject, consists of 1,038 acres and offers homes from $125,000 and above.. In
addition, the project has courtyard villas from $120,000,27 holes of championship golf, and dub
house facilities. lake Breckenridge, located just east of the subject in the southeast corner of
Tarpon Springs-lake Fern Road and Patterson Road. lake Breckenridge was developed as a 30
lot subdivision centered around a 30 acre lake. Currently, only 3 of the lots have been developed
with single family r,:,sidences, as the development waits for infrastructure and commercial
activities in the areJ to increase.
Nonetheless, according to the February 1993 issue of the Maddux Report. housing starts in
northwest HiIIsborough County alone account for 20% of all starts in Hillsborough, Pasco, and
Pine lias Counties combined (it is noted that the magazine's -northwest area- encompasses a
larger geographic area than this neighborhood analysis). In fact, the magazine quotes an
93.0'12 Cily of CIUl\v~I'r
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authority as seeing a lot shortage In the northwest market over the next two years. Hence, we
expect the subJ~ct mdgh~orhood's composition to change over the years as the needeci
Infrastructure and commercial development spreads into the area to support new residential
development.
Transportation
"
Transportation In northwest HilIsborough is provided by a network of smaller rural roadways. The
only major east/west thoroughfare Is Tarpon Springs.lake fern ~oad, which runs Just north of
the subject parcels. Tarpon Springs.lake fernMcr~l roadway originating in Plnellas County
at Alternate 19 In Tarpon Springs and heading W rd'through the subject neighborhood until
it terminates at Gunn highway. .
The major north/south roadway in the area is Gunn Highway, a JUral two and four lane highway
originating southeast of the neighborhood at Dale Mabry. It extends westward where it meets
Sherdon ROild and heads north through the subject area up fnto Pasco County. Gun" Highway
is heavily travelled, as it is currently I.:,e only existing north/south link into the work and
commercial areas of Tampa. Secondary north/south roadways running throughout the
neighborhood include Patterson Road, Boy Scout Road, and Crowley Road.
;rransportation in the subject neighborhood will be greatly influenced by the completion of the
V Northwest Expressway, a limited-access toll road that wilt run 15 miles from the Courtney-
Campbell Causeway in the south, up to VanDyke Road and then east to Dare Mabry near the
Pasco County line. Construction has been underway since September of 1992 and Is expected
to be completed in rate 1994, at which time it is expected to carry approximately 35,000 cars
along its south portion, providing a much needed alternative route from the subjet.1 area to mid
and south Tampa,
Commercial Activities
The subject area is virtually devoid of commercial development, with the exception of a few small
commerdal centers located on Gunn Highway. Immediate needs of area residents are met by
Fox's Corner, a small commercial strip center located at Gunn Highway and north Mobly Road.
The center is anchored by a Ready Food and Fuel convenience store and Fox's Hardware Store,
with other tenants lnduding Headquarter's Real Estate, Fox's Hair Den, fox's Sandwich Shop, a
library, a furniture store, a dentist's office and a bike shop.
Another smaller center, The Village, i:; located on Gunn Highway just south of fox's Comer. The
center is anchored by Donald's Market and has other tenants including The Odessa Family
Restaurant, a dry cleaners, barber shop, and a country/antique store. Also in this area is the
Keystone Plaza, a newer strip center on the east side of Gunn Highway which has tenants
including an animal hospitar, AUstate Insurance, a country store, a dentist, and a dry deaners.
Located at south Mobly and Gunn Highway is the area's onry community shopping center,
Keystone Crossing. This is a newer shopping centeranchored by food Lion which has secondary
tenants including Subway, little Ceasar's Pizza, a liquor store, State Farm Insurance, a .dry
cleaner, a video store and a hair salon. In addition, the shopping cente~s out parcel contains the
areas only major restaurant chain, McDonalds.
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AOmmerditl development In the area Is expected to be Influenced greatly In the near future by
the development of a proposed regional mall at the northeast quadrant of Sheldon Road and
Gunn Highway. The maills expected to contain 1.4 million square feet and will be anchored by
six major department stores. The center w1l1 also contain 1 SO retail stores and is expected to
open In the fall of 1995, following the completion of an entrance to the Veteran's Expressway,
approximately a quarter of a mile to the east. As has occurred with all the area's regional malls,
commercial and residential development Is expected to spawn off of this new mall, creaUng a
catalyst for development In the northwest :Jrea.
;'
Recreation
.- :
There are several area parks which help meet recreation needs of area residents. Keystone CIVic
Park Is located to the east at Gunn Highway and Wayne Road, while Rainbow Terrace Park, a
smaller waterfront facility on Rainbow Lake, is located jus~f Crowley Road. Located In the 'bend
of Cunn Highway, Just north of Sheldon Road, is Citrus Park and to the west is the area's largest
public park, Sheldon Park which offers a full range of recreation facilities. Finally, a new 10,000
square foot library is under construction near the Lakes of Keystone Development. '
Conclusion
The subject neighborhood is clearly a transitional area. Although it contains a large supply of
vacant agricull~ralland capable (If ~;.Jpporting future residential developments, the ct.Irrent supply
of lots and the lack of nearby supporting commercial properties, coupled with the need for a
more direct transportation link to the surrounding work centers, all preclude prudent residential
development in loday's market.
Instead, the area will remain an "inventory house" for land until such time as residential
'development continues it spread northwesterly and brings with it the needed commercial and
transportation support. Hence, the long-term outlook for the area is very good; development will
come as Tampa Bay's population increases, and once this development reaches the extreme
northwest area in three to seven years, the subject neighborhood should experience escalating
land values.
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Mayor and City Commission
RECEIVED
AUG 3 0 1996
INTERDEPARTMENT MEMORANDUM
TO:
FROM:
. COPIES:
, .<\
SUBJECT:
CITY CLERK DEPT. '
Jean Sherry, Director of To .
Betty Deptula, City Manager
Banner Program agenda item
, DATE: Al;Jgust 30, 1996
..
'-}\tLacluul ftro corrected pages 2 and 3~nBanner agenda ite'm. The changes, presented in italics,
, affected the quantity pricing which has resulted in a different company with the lowest bid. The
Office of Tourism recommends, Dunlop Inc., as it is the lowest bidder.
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C1J:C 3
CITY OF CLEARWATER
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PROPOSED CITYWIDE STREET BANNER PROGRAM
August 9, 1996
OBJECTIVE:
I,
Expand the existing downtown Clearwater street banner program to include other well
traveled and populated parts of the city.
I '
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RECOMMENDED BANNERS AND DISPLAY CYCLE:
As a 'starter program, suggest ordering additional quantities of existing subjects. Banners
may be modified in size to accommodate any restrictions or to create standardized
dimensions. Graphics may be updated or enhanced. Suggested cycle:
I Banner
I Cycle
January~February Welcome Winter Visitors
March ' Welcome Phillies
, > April Fun N Sun
May:-September (vacant at this time)
October Jazz Holiday
I':' , November-December (possible Festival of Trees
at their expense)
. ,Miscellaneous Salute Industry
i . Inventory ,13-pink
lO-green
i , 9-purple
.. Brackets/Downtown
,
, EXPANSION LOCATIONS:
1. Clearwater Beach
, Existing
Inventory
7
21
26
19
33
30
This location may not be used pending final streetscape program design and a
decision is made regarding underground utilities. '
2.
North Greenwood
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Ten (10) banners between Seminole Street and Marshall Street, staggered on
each side of the road. '
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Street Banner - Page 2
3. Missouri
Eight (8) total banners along Missouri from Court to Lakeview, staggered on
each side of the road.
4. Gulf to Bay (State Road 60)*
Twenty (20) total banners along Gulf to Bay from Crest Lake Park to
McMullen Booth Roadt staggered on each side of the road.
s.
Expanding in Downtown
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Currently, the CRA utilizes 30 locations in the downtown area. Ten banners
from these locations will be used to spread from their existing locations
between Myrtle and the Harborview Center to expanded locations between
Missouri and Coachman Park. The 20 banners will be staggered on both sides
of Cleveland. (See Map Attached)
Total of 38 new locationst therefore requesting 38 new banners per banner cycle.
I',
*FDOT requires that signs be in colors other than red or green. They are to be mounted
16.5 feet high over roadway and the outside edge is to be at least 2 feet behind the vertical
line through the faqe of the curb. FDOT must approve artwork. The permit is currently
being completed. Florida Power is currently evaluating our request for 38 new locations.
BUDGET:
",
1. Graphic Desig~
(City)
Typical Banner
2. Printer Bids
2 colors
38 banners
All Inclusive
a. 'Wholesale Banner & Silkscreen
Tampa
b. Display USA, INC.
. California
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c. Dunlop INC.
; Cleanvater
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$120.00
$36.00 each
$59.00 each
$30.00 each
$20.00 set-up ($10
for each color or
screen)
$75.00 single set
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Total Budget
Estimates from Lowest Bidder
Creative Cost
$120.00 per banner
4 designs
Phillies/Jazz Holiday/
Visitors/Fun N Sun
Banner Cost
,152 banners at $30.00 eac~l
Screen Cost ($lfl.OO) per screen, 2 screens
New Hardware
152 sets at $75.00 each
Installation
City
, $47.50 per hour
(put up =30 hours)
(take down =25 hours)
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$ 480.00
$ 4,560. (}()
$ 20. ()()
$11,400.00
$1,425.00
$1,187.50
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Installation costs for outside sponsored events.
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$55.00 per hour
(put up = 25 hours)
(take down 20 hours)
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$ 1,650.00
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Street Banner - Page 4
1. Wholes'nle Banner & Silkscrecn. Inc.
Contact: Gregory Schopmeyer
,phone: 1-800-783-9187, 813-888-8796
fax: 888-5796' ' ,
Tampa,
Film charge included in the price listed below.
, 1 color
2 color
10-29
$27EA
$37EA
;1 30-59
, '$36EA
$26EA
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60 & up'
, $24EA' ' $34EA
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$43EA
$41 EA
$38EA
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2. Display USA. INC.
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. Contact: Harry Brandt
phone: 1-800-447-6565
,fax:' 510w828~6218
" ': California '
,Banners 2 colored on colored background
30 X 60
,No film charge Film Charge
10 $96EA $121EA
30 $5 lEA' $59EA
60',:' '$38,EA $42EA
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75 $36EA ' $39EA
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Street Banner -'Page 6 '
3., Dunlop
Contact: Cheryl
phone: 797-8002
fax: 799-1874
Clearwater
10 - 29
ea.
$28.44
32.19
35.94
1 color
2 color
3 color
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1 color ,II $26.88
2 color 'I 30.00
3 color It 33.13
1 color II 25.32
2' color II 27.82
. . 3 color II 30.32
60 & up
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(l screen $10.00)
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(3 screens $10.00 ea.)
(1 screen $10.00)
(2 screens $10.00 ea.)
(3 screens $10.00 ea.)
(l screen $10.00)
(2 screens $10.00 ea.)
(3 screens $10.00 ea.)
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SIIJII/ll8/)I of Even Is for Northwood Estates Rel'C:'D:r: Lf AUG 2 ~ 1996
Lot 16 bought property and other lots wert being bought to build on. CLERK"'; A-tT~RNEY
There was a pond from Lot 19 down to Lot 13
Met with Mr. Cecil Henderson,city engineer and Mr. Namnrmaker,
city commissioner, because of pond sides fulling in.(See IA and IB)
Met with Bob Moron, city engineering, several times.He said homeowners
would have to live with pond sides falling although he acknowledged it
was done wrong.(See 1 A and 1 B)
Pipe was installed on Lot 15. According to Mr. Battle, the pipe (a 48"
corrugated pipe) was supplied by the developer and the city provided
the labor .It was piped because the banks were falling in (although every-
ones' banks were falling in also). The pond was not widened to planned
width because there was a tree in the way(which is now gone).(See lA
IB,and 2A...See picture. IS..... They now have a nice yard!!!)
Lot 13 filled in a large portion of the pond with no objection from the city
and it did not appear to have city officials overseeing it.(See 28 ) The
pond should come over to their fence.(See picture.24.....)
Correspondence from Lot 16 owners limiting landscaping as it may limit
neighbors' view of the "attractive containment area". Limitations on types ,
ofmater.als used for walls of "containment area". City would not rein-
force sliding banks for Lot 16.( See 3A and 38).
1/80 Lot 16, at own expense, installed sand bag waDs to minimize erosion
around trees.
S/80
17/10/80
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Lot 16, at own expense, hired a marine construction firm to install walls
but city fi1iled to approve: plans.
Letter from Mr. Scbemacber,city manager,to attorney for Lot 16 that '
landscaping can be done to homeowner's desire "as long as such planting
, will not interfere with cleaning(removal of silt) oftbc retention pond. Also
stated they DO longer bad to provide a "vista for the neighbors or general
public". (See 4A and 48)
4/10/81 The attorney for Lot 16 notified city of Boo ding. In response, Max Battle
came and said" the water was public but the Jaod was privately owned, but
accessibility to it was still needed so the city could maintain the pond."
(See SA, 5B,and 6A)
ove(
.:rr. .
Summary of Events for Northwood Estates Retention
)/27/82 Lot J 6 homeowner wrote to Mr. Battle voicing flooding concerns if
pond is filled in with pipe. (See 7 A and 78)
J/28/82 Correspondence from Mr.BattJe to Lot J 6 homeowners that no further
piping would be aUowed. (See 8) Lot 16 homeowner response to Mr.
, Battle's letter.(See 11 A and 11 B)
2/82 There was 40' pipe put in on Lot 14 by city because seawall collapsed.
(See 8).
3/22/82 Letter to Conunissioner James Berfield about erosion with the pond.
(See 9).
6/82 Home~wners voiced continued concerns over retention area. (See 10).
1/83 Sandbag,retaining walls on pond on Lot 16 were approved by city
and installed. Materials paid for by owner, labor provided by city.
(See 12)
6/84 Lot 14 changed ownership. New owners were assured by the city (prior
to purchase) that the pond was maintained by the city and there was no
problem with flooding. City initially refused to talk with new owners until
they assured city they were not Mr. Dallape, the prior owner, who was well
known by the city. City came and removed a fallen tree which had crossed
the pona as its roots had been undennined by erosion by the pond.
8/84 Lot 14 contacted city to ask if the narrow portion oftbeir pond(where
most of the erosion was occurring) could be piped and filled. The city
said no. One of the reasons Lot 15 homeowner said their retention area
was filled was because they had small children.Lot 14 had a 3 and 6 year
old but that was ~'not a fuctor".
5/21/85 Calls from homeowner on Lot 16 to Mr. Baker questioning the installa-
tion of more pipe on Lots 17 and 18 and reiterated contents of the letter
dated 1128/82
5121-811/85 Installment of24" pipe on lots 17 and 18. (l3A through 13L)
5/22/85 Homeowner Lot 16 called Mayor Kathy Kelly. Mr. Baker called and
stated "there would be some loss of retention but no problem" and that Lot
17 and 18 only had a "narrow ditch.'~ (See pictures of "narrow ditch" and
how it looks now. ( See picture lOA and lOB.)
- j.U, .
Summary of Events for' Northwood Estates Retention
5/85 Homeowner Lot 14, caned the city to ask why pipe was being installed on
Lots 17 and 18. The engineering department stated 'vrhey were tired of
hearing from the homeowners of Lot 17 and 18 daily--so they fiUed it."
Later,(in 95~) staff stated it was filled due to the algae probtel1\but the film
presented to the commissioners showing algae on Lot 14 and 16 ponds has
been ignored (There were no grass clippings! It was very thick algae
covering the water.)
5/85 City maintained ponds on lot 16 and 14~ spraying for algae and weeds at
times. Most frequently ponds looked like pictures of "Trash City". Now,
according to Terry Finch the ponds are now reclassified as ditches.
9/85 Lot 16 homeowner called Mr. Baxter with the city to statc that with rain
the sod from across Landmark where new office buildings were being built
had washed into her pond. (See page 14).
7/28/86 ,Letter to commissioners informing them of health hazards. (See page 15A
and B) Response stated "sediment removal will be done but incidental
vegetation removal may happen but the city is not responsible for it." (See
page 16)
Through 8/89 Pond was maintained as needed by the city on a "call as needed basis."
Homeowner on Lot 141et city know on several occasions of continuing .
rodent problems around the pond, which then became a problem in the
home. Traps and poisons were continuously used.Exterminators had to
be hired.
89-90 Lot 14 Home placed up for sale and remained empty. Real estate sales
person stated retention pond had adverse effect for potential
sale.Homeowner finally had to rent out house due to the financial hardship.
Lot 16 homeowner had already had an appraisal with the appraiser stating
l'Large drainage ditch on rear of property has adverse effect on fuir market
value"
93 On Lot 14 a hardened foam like cross beam was staked into the ground at
the narrow part ofthe pond. City said it would keep the trash out. It did
not work and has since been removed. Homeowner had moved to the
Orlando area and renters called numerous times about trash build up, dead
animals and rodent problem.Numerous trips back to Clearwater had to
be made to personally clean pond. Long distance ca1Is were also made
to attempt to get city to correct matter.
0\1-e.,(
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Swnmary of Events for Northwood Estates Retention
9/22/94 Homeowners met with Commissioner Fitzgerald and Roy Sattinger, city
engineer, concerning storm drainage problems, health hazards, and failure
of cleaning out of the pond trash,vegetation and silt as has been promised
for years.. Mr. Sattinger stated Uretention does not work properly when
pipe, then pond, then pipe, then pond system is used. The whole thing
should be piped or open." (Page 17) Mr. Sattinger stated the city would
consult King Engineering. (who was managing the Landmark Extension)
as to the feasibility of piping the retention area and possibly opening an
area south of Enterprise. Our emphasis was to eliminate the problem with
p,iping,once and for a1~as all others had their problems eliminated(or soon
would have.). .
o
11/94 Lot 14 homeowners met with Muhammed Abdur-Rabin and Dennis
Omstead, who promised to come out the next day and clean out the ponds
on Lot 14 and Lot 16. WE ARE STILL WAITING!!! Also on three
separate occasions sink holes around the drainage pipe have occurred
and numerous phone calls were needed to have them filled.(See 19 and 20)
11/14/~.~, Letter from Mr. Fitzgerald to Homeowners Association President Bob
DeiIey showed Terry Jennings' (city engineer) six alternatives to improve
the drainage problems. (See 18A through 181).
1/31/95 and Meetings with city staff concerning drainage problems.
317/95
5/8/95 Meeting with representative from Fred Thomas' office.
6/12/95 Workshop with city and staff. A great deal ofmisinfonnation was
presented to commissioners by staff.
6/15/95 Commission Meeting. Voting was done and again the city accommodated
only one homeowner--at a cost of$51,ooO!!! Only the one homeowner
who was a proponent of the curbing was notified of the meeting and the
prospective vote.Requests were made to staffby commissioners to notifY
each homeowner of plans and meetings for future.Staffwas instructed to
come back in the near future with new plans! We have not heard from
anyone but the curb reconstruction has since been done.
1996 Due to the lack of solutions to the pond problems, Lot 16 homeowner
contacted Channel 13 for assistance to solve this ongoing problel11.t and
to get the correct answers to questions, rather than varying responses(fre-
quently from the same person).{See tape from Cbanne113)Lot 14 home
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Summary of Events for Northwood Estates Retention '
owner also voiced concerns to Channel 13.
Commissioner Karen Seal was contacted,as she represents the Countryside
area, and she was shown this infonnation. She was also told that city ,
mowed part of Lot t 6 pond the day after the Channel 13 tape airing.
We had called and asked commissioners to try to tape and watch
Channel 13 news( but commission meeting was that night.} So the mess
looks slightly better from LWldmark Drive but feel free to walk onto
Lot 14 through back fence at comer of Landmark and Enterprise as it
remains the same.Homeowner for Lot 16 also invites you to see her yard.
We would also like to talk with each of you, at your convenience.Thank
you for your timet
AND SO IT GOES!
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C I T Y
OF
CLEARWATER
POST OFFICE BOX '74'
e I- EAR W ATE R, F LOR IDA :3:3 51 B
November 7. 1979
"
Us. Mary Dala towski
2517 Deer Run East
Clearwater, Florida 33515
.
Be: Lot 16 - Nortbwood Estates, Tract "Fn
'Drainage Retention Area
Dear lis. Dolatonk!:
~,
Reference your several contacts regarding the
installation of walls along the drainage retention
area in back of your house as well as the installation
of beautification in that same area.
As to the installation o{ walls, your first question
concerned railroad timber walls along the drainage
retention area. Tb'e answer to that question is "no".
This type of installation would create a potential
severe maintenance problem for you and a potential
debris and drainage blockage problom for the City
as well as the reside~ts of your area. Experience
with this type of installation has been unsatisfactory.
It is suggested, as an alternate, that you consider
the installation of a reinforced concrete seawall
or possibly a sand-cement rip-rap seawall. A reinforced
concrete seawall would have to be installed by you at
your expense and using a private contractor after a
design by a Registered Professional Engineer was approved -
by the City. The seawall could only be placed on the
bank of the retention area adjacent to your house.
..
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"Equal Employment and Affirmative Action Employer"
~---I
. 38!
L_.
Ms. Mary Dolatowski
Page 2
November 7, 1979
:
The other alternative, a sand-cement rip-rap wall could
be installed in accordance with city criteria without the
requirement of a Registered Engineer.
Regarding the installation of beautification in the easement
area behind your house, the Director of Parks and Recreation
Department's review and opinion is expressed below.
"The Land Resources Specialist and the Nursery Superintendent
have reviewed the easement in back of your home and oppose
the inter~1tion of the naturally vegetated buffer area along
Landmark Dr ve"by ~ormal type landscaping as contained in the
landscape plan you submitted to this office. EVer! effort is
continually being made tQ extend or preserve exist ng natura1r
wootten areas ~o upao~a tab ~heme ot ~he countryside area. r&
appears, tiowever, ~ba~ tbere 1s an 1nterruptioQ of the natural
oak trees along tbe easement in back of your house and there
is no objection to pl.nting from 3 to 4 live oak or laurel oak
trees in this particular buffer area. The trees, however,
will have to be obtained from commercial sources as Oak trees
for the Avenue Tree Prograa, utilized by the City, are in
extremely short , supply and can only satisfy some existing
petitions. It is further Doted that, in your landscape plan,
a proposa s ma e 0 p an ee rv ae n e easemen
to the Harth and South side of your property. This could
also be a controversial planting as the Arborvitae would
obstruct the view o~ the apparently attractive containment
area from residents residing in the adjacent North and
South properties.
If you would desire advice as to the planting procedures for
tbe recommended Oak trees, Mr. Kike Campbell, Land Resources
Specialist, would be glad to assist you. Phone 462-6625.
We hope tbis provides an answer to your questions.
Very truly yours,
~a1l1~
Public Works Director
'.
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C I T Y
OF
CLEARWATER
PO.T Ol"I"'CK .ox 047A.
CLEA RWATER. "LOR I DA 338 tel
CITy...........
JUt 1 4 ISSI
July 10, 1980
....
Mr. James L. Berfield
Counaelor at Law
Suite 105 - One Countryside Office Park
Clearwater, Florida 33515
Dear Mr. Berfie1d:
I trust this letter vill give you a definitive response to tbe questions you have
raised regard1Dg the use of a drainage easement on Lot 16, Tract P, Nortbwood .
~~u. ' \
Although City staff would prefer to see tbi8 drainage easement remain in ita natural
.tata, it ha. DOt been "dedicated .. . prelerved 'natural area.' If . When your client.
.ubtdtted a lanacape 'plan to the Public "orb Departaent. it waa forwarded ~ the
Di~ector of the 'arb' IlecreatioD Depart:lleDt for review ad COIIIDeDt. Such vas,
entirel, appropriate routing. 1be .taff ~U on the landecape plan were
iDeluded ~ . letter to Hra. Dolatowa1t1 dAted Rovember 7, 1979. I certainly
.,ol081%e for an" ad.eamderatanding tbia review DAY have ca.ed becaWle none
vaa intended. .
.
",
Your ellenu bay. the right to, .hrubbexy or tree. in any design they viah ..
long as such planting w1ll not interfere with eleaning (removal of ailt) of the
retention pond. Tree and shrubbery location may be disc\lalled with the City
Bq1Deer. If)'our c1iel1ta w1.ab to proCMd with.the ~ca~ plan previoualy
suba1ttcd, plea. let _ la10w by phone and 1 vUl bave the ataff review it
......diately for ezpeditioue response. .
Hr. and Itra. Dolatovek1 are completely free to landscape the area without regard ..
to 'pruerving a ~ta for, the neighbon or .seneral public. It was mentioned 111 "
the .ame letter of' November 7, 1979, that such plantingll could be controversial .
because of view obatruc:tion, however, thill .tatement va intended to be .
Wormational only.
~
A proposal to .end a section of the City Code which regulates fences 18 being
'presented to the City Commission on July 17 for receipt and referral. This 18 the
first step in . somewhat lengthy proceu which will include" several opportunities
in the future for citizens to coament OIl the amendment.
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MKQUAL aMJ'ILOYMItrNT AND. AJrP",IMATlYX ACTJON K"PLOV."h
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July 10, 1980
Kr. JaMS L. Berf:1eld
Page 2
I do not anticipate that enactment of this amendment will affect your
clients and suggest they follow the same permitting procedures as their
neighbors have if they wish to erect . fence.
I
Thank you for bringing these matters to my attention.
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suITe 105
ONE COUNTRYSIDE Of ACE PARK
CLEARWATER. FLOAlJA 33515
PHONE te131 796-2111
April 10, 1981
Mr.' Max Battle
Public Works Director
City of Clearwater
Post Office Box 4748
Clearwater, FL 33518
.
Re: Anthony and Mary Dolatowski, 2517 Deer, RUn, East, Clearwater, Florida
Dear Mr. Battle:
If you will recall, the above referenced piece of property is one on which We
recently received Ruch B vergence of opintona given to my clients as to what
could he done on their frogpond or retention pond on the back of their property.
As a little background, if you will recall, these are the people who retained a
landscape engineer and started to do some work and then encountered such a varied
opinion as to what rights they had, they halted such work. Also, if you will re-
call~ you graciously pers~ly apologized to them in front of the City Commission
for all the misconceptions that had happened. .
Needless to say, after their Iirst ,encounter, having spent some $4,000.00, they
wanted to be a~sured that anything that tbey did back there would meet City ap-
proval before they continued it. They have had lengthy conversations with the
landscape people as to What they could do, but before they 'could actually make
a move, they encountered a recent severe rainstorm on a Sunday morning, and al-
though not directly affecting their property, they did encounter some rising
water in the pond. As a result, Ms. Dolatovoki called your office to find out
what wo~k could be done to clean out the ditch and to assist to prevent any fur~
tber flooding. A Ms. Wilson_went by to ~ook at tbe problem and indicated that
as far as she was concerned,- there was no problem, the Weeds, etc., acted as a
f)ltcr nnd 8R benutification, and mf client 8lntcd it was indicated to h~r that
that was one of the b~autles of living along Flo~ida waterways.
It was at this point that the fun began again when apparently the statement was
made to my client, quote, "Who said that it was the City's retention pond?".
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Hr. Max Battle,
April 10, 1981'
Page Two
The deed shows an easement across the back for this right-of-way, but as we
have argued 'so vigorously. we are very curious as to whether or not there may
have been some kind of a trade-off between the City and the developer which
is not of legal record.
In summation, we have two eoncems here. One, trying to get the pond cleaned
up because of the Hooding problem before they go ahead and spend a great deal
of money in landscaping. Two, in ascertaining liability for the pond snd. God
forbid, should someone drown on this property, fearful that one could consider
it an Uattractive nuisance".
-
I have attached the complete legal and by copy of this letter. am asking Tom
Bustin if he might be able' to shed some light on this and also would appreci-
ate ~~ur c~mments.
I shall appreciate your respcuse.
, "
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, ~~s L. Berfl~~
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cc: Tom Bustin', Esq.
Anthony Shoemaker
Anthony & ,Mary Dolatows.ki
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C I T Y
o Ji"
CJ..EARWATER
~O'T O",,'C': .Oll: "'.,"'.
CLEARWATER. FLORIDA 33!stB
April ZB, 198J
James L., Berfield, Esquire
Suite 105,
One Counryside Office Park
Clearwater, Florida 33515
APR j 0 i98t
Re~ Anthony and Mary Dolatowsld, 2.517 Deer
Run East, Clearwater, Florida
Dear Mr, Berfield:
Following receipt of a copy of your letter of April 10, 1981~ I
conCcrred with Max Battle, the City Enginucr of the City of Clearwater,
. regar.ding your letter.. the property and the apparent problem.
In order to get to a resolution of the problem without the necessity
of writing several letters, Mr. Battle informed me that he that he would
like to have a meeting at the property site with you and your clients.
He I ~lieve8 he can resolve the problem posed in your letter at that
meeting. Therefore. in the interest of expediting this, 1 would appreciate
it U you would call Max Battle'Is office at 4620..662.5 and advise him
when .you and your client can meet us at the property site.
.'
TAB~br
cc: City Manager
City Eitginuer
.
'.equal Employment and Affinno1i..e .Action Employor"
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JaJlua1'y 27 J 1962
Mr. Max Battle
Public Wozics Director
Cit:v of Clearwater
Post Office Box 4748
Clearwater,:n 33$18
,
Dear Mr. Battles ,
C ' .
I have been bearing some talk to the affect that another request is forthcoming
* ,~or an additional section of -pipe to.be installed. in the retention pond or .
, Tract F :in Norlhwood Estates. J..INOS~ '
. + . . . '. ,.,. ~ .
This past tall, Mr. Carl Dallape did some extensive worlt along the pond which
inclnded the 1ns:taJ.1ation of more pipe. Should pemission be granted for
more additional pipe, I can see still another request coming on the heeh or
the first. . ,
, ~.1. . .
I'm sur8 yOu are well aware of 'the tact that retention in thiS area is at a '
. "., You cannot' allow additional pipe to be installed where the present
re~ntion is 'bareq sufficient". I have a1reatV noticed some changes taking
p1a~ each t1me it ndna. The vater level is rising higher now than ever
':before. It~ just ,vaiting to see Watts going to happen once we get into . . . wJ.I
period or realq. heavy rainfall. a ~ ~ Y::A.a:/. .ik., ~..t,V-t.v ~ .c.il.;f:.k.. .u~
IV' f~ther did "~~~ ~ak~ an investment ~o landscaping ~t back area o~ to
tand by' and pea it be washed out onto Landmark nrive.lJlhen the lots along
here were purch~ed, the people kriev tul~, well or the existence of the
reteDtioD, pond. " But J 'what happened' Those same individuals vent about to
change. things to' suit themselves. Always c1a1m1ng that 8011\9 "hardship"
existed. 1'00 mRny changes in the contour ot this pond along with its holding
~pi.city have already been allowed to oecur, sacrificing much needed retention.:J
When the inotallation lor thBt sect.ion of pipe to the south or us was allowed ..
..to occur, you. ,established a precedent. .' True, a porliion or that same pipe
extends over onto our properly giriJJg us access to that area on the far side,
. ~ ShOllld the pipe be removed some day we will s:l.111p1y have n bridge constrocted
across the. pond :in order to once again gain access to that other side.
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Mr. ".ax Battle
January 27, 1982
Pane Two
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I hope you will yiejf m;y objections as those ot a concerned property owner.
,I ~ Should arlditional pipe be a.llowed to be installed here you can be sure that
1'- the next request jou, receive will be my father'lS asking that our area also
be piped in.: He: is not about to be the only one BUpp~, retention out
bere. It's just~ ~~ muph of a hardship for us as it is for a.nyone else and
in some instances eyen more so.
~
/' ~ClO~ingJ i vould like to take thiJJ opportunity to thank you for the 00-
, ~ operation whibh you have ext.eltded to us in the past. The meeting which we
~ . had back in Hq proved verr helpful. I greatly appreciated the time you
/" took out at your busy schedule to sit do1m and discuss certain matters
With me., ~t :really helped' ease some ot my concerns.,
Your respOnse to this letter would also be appreciated.
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C I T Y
OF
CLEARWATER
,"oaT 0,.,.1<:1: 1I0X ..7...
CLEARWATER. FLORIDA 33'510
January 28, 1982
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The work Mr. Da1ape performed (seawall and bridge)
was severely damaged in a heavy rain several weeks
aloe A major portion of the seawall collapsed and
the bridge be installed is in danger of COllapse.
It the bridge does collapse, it would block flow
between the two ponds.
Mrs. Mary J. Dolatowsk1
2517 Deer Run East
Clearwater, Florida 33519
.
Dear Mrs. Dola towski :
Therefore, in order to protect the upstream properties,
the City will remove the damaged bridge over the ditch
connecting the two ponds and replace it with a culvert
that Mr. Dalape w111 purchase. It is noted that the
work performed by Mr. Dalape actually increased the
, capac1 ty ot the southerly pond. '2 G
~r-yOU ~y'rest assured that tbe'Cit~ ~ill not permit the
'~L-iwo ponds to be filled in the future:1 Also, the City
has improved the pipe crossing underlnterprise Road by
extending it past the barbed wire tence which used to
catch debris. and block flow from the ponds. We are also
working towards improving the outfall ditch through the
property to the South.
Please feel free to write or call .e any time you feel
that there 1s some problem developing with regards to
the ponding areas and I will be pleased to meet with you
to discuss the matter.'
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Very truly yours,
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Max G. Battle
Public Works Director
"Equal Employment and Affirmative Action Employe,"
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}.:arch ~2, 1982
Jamos L. Berfield, City Commies1oner
City Hall
112 South Osceola
CleanJater, FL 33$16
Dear COIi!'1issioner Berfield:
I am direct.ing this to you in reference to our telephone convers;:;.tion of
rarch lO, ref,arding the ba.'1ks along the retention ~ond uhich lief: hare
. on our property. '
I have been finding it increasinr,ly difficult to adequately maintain this
area because of the eonstantly shiftL"1C banks and the resulting: r.oil eros5.on.
~<le have certainl,y tried O'.1r best. to correct this situation, bt.1t to no avail.
~'le had the banks re-graded hoping that thifi:: r1t:lUld e'.iToli.nP.te the 'O:'ob~ em.
'\oYe even "dent a step further and req'.1ested that -:.he, sod be <,;takecf ~Ol-:n ir, an
atte:~pt to hold it fimly in r:-la.ce. .at first t'r:is sec:n~~ to hel":':, but t~en
I found that gradual1-" that sod began to sline and e\"entually it ended u~
in the uater.
~rosion continues to be a uroblem and little by little the soil is wash1n~
back into th9 ronde I ar.: c:jncem~d thp.t in t.bze a seriolls draina;,e l))~oblem
r.1aV occur as a- result of this constant soil erosion.
.
I realize that we have an ob1 i;;at.ion t.o ~aintain this area and I ~-l'.,ulc! like
to do just that. Keepin~ t~is pond ooen JUln flor..inP.' properly is important
not only to me, ~ vita1 t.o this entire area as i1ell.
I llould cer.,a,inly .ap'P.recia1 e your sur.p.~s+ ions as t.o '~hat s+e?s rr.i~ht be
taken to stabilize these btinl(s in oreier- to nrevent any further erosion.
Perhaps the installation of a few rOws of sandba(:s along th~se bar.ke '\o1ould
l)elp. In any case I would appreciate your givin, t\.i~ r.1stter SOJ'l!S thou~ht
and consideration..
..
Sincerely,
l:a:r~r ,}. !)ol~t.oi'1s}d
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June 12, 1982
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Cilt,.. of Cl'earvater-'
A City Mgr.j Mtlror- and Commissioners:
p.O.. Box 471t8. , .
'Clearwater, FDL. 33518"
Dear SirSI
" This. 1'81 to:, inf'orm :you: again that the retent:tmr pond locatad in
the' rea1!' or our properties' bas'16".~ vater~ stand.1ng in the off fan
pipe, causing entire pond to 100p-1' storage for rtm off waters: in a
heav rdlnl . .
.
, It thiS"'am other 1 temu mentioned I IlIBDY timeS' before 1s: nart' taJCe~
care- or'aM our properties are. noeded', we the undersigned: will taR&
ather-avenues: deemed: necessary,
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Thank you for your quick response to my letter of January 21.
./
It was alarming to learn that Mr. 'Dallape t s bridge lias in such disastrous
condition. I see, however, that the city has already been down there doing
some work and 11m 8sswning that it was to remove his damaged bridge.
Just out of curiosity, can you tell 'me when a &1tuation such as that occurs
is the city responsible for perfoXTdng the work since a definite obstAcle
.
did ex1st./:>r is the property ovner requ:lred to correct the situation.
You mentioned that a culvert would be installed down at that end. Is this
work being perf'orm.ed at city expense or is the cost shared jointly between
the property owner and the city. I know that on some projects the homewner
supplies tho necessary materials and the city provides the man power. @
In 1 . .' _ going back aver your letter a thought occurred to me. Since it
would not be to 7QU1: ll1d.ng to, install a "singlen pipe here on our.property,
'WItt what it we were to install say two or possib],y three large pipes laid
parallel to ,each other and calculated in size to hold the same cubic feet
ot water as is now present. In doing so we would still be providing the
SDDle amount ot retention, but also we ccni1.d then enjoy some of the same
advantages as our neighbors to the BOuth.
.--"
My parents are no longer able to &113' enjoy their yard because of the constant.
, .
threat that exists to them due to the presents of the water.) ~ hope you will
.
Understand that I feel compelled to pursue friary avenue open to me in order
to somehow 1mprave on this s1 tuation.
It is m,y hope that you will give th1s some careful thought and consideration.
..
I shall be await:h1g your repJy.
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VAN HORN H(J4ES :. .' 'I, .'
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MODEL HOME PRICE LIST
GULFSTREAM II - CONTEMPORARY V
";.:,.. ,:" JULY 2 1980
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July 28, 1986
ClonnJll.ter CitY. Commission
City Hall
112 South Osceola
Clearuator, ' Ft 33S16
'Doar Cormnission l.nbers I
The reason for this letter 18 to 1nf'orm you ot the bacD3' deteriorating
conditions ot the retent~on aroa vhich' 18 locatf;ld here on ~ property.
Despite the fact that this pond vas cleaned on two ditferent occasions
between nay 21, 1985 and Ju~ 12, 198$ a large build-up 01' sUt was
, alread1' evident as ear~ as September,13, 1985.
This area 18 DOt o~ uns1gb:t~, bat more :!mportant~ it baa become a
health' hasard. It 18 a breed1ng ground for mosquitoes as well as a
/ habitat Eor UDdss1rable .1'Odent lite. The water is stagnant, it is badly
V ovorgrotm with weeds, aD arr&.7 of garbage such as milk bottlel!l, egg cartons,
soda and beer cans collect there and even dead b1rd8 and fish have been seen
decaying dcnm there. It's no surprise that at times a toul odor pormeates
from this vater.
In a residential area such as this one it f B a shame that someth:tng as
uns1gbt~ as this retention pond has to exist not to mention the great
personal embarrassment it causeD us. Think for a moment hoW' yo,u would
feel to have this disgusting mess l!Iitting 1n the middle ot yvur backyard.
I believe that the vom which vas performed to the north of us last year
has had an unfavorable 1mpact on this retention area. As a result or that
work the sand and sUt which once vas spread out over a 300 foot long area
,is now being concentrated into this one general area. 1he vater now fIous
/' .dmm over the :;:SBY area which vas created to the north bringing nlong
V with it b2'tih ~s~and soU and deposit1i1g it here. ~
'In 1883, in cooperation with the city, We had sandbag retaining lralls
installed in an effort to m1JWnize soU erosion from our property into the
retention area. It appears DOll that our ef'forts ware in vain.
Please understand ,that, unlike the neighboring property cnmers '\mo sour,ht to
ellminate the water from their property, we are not asldng nor suggeating
that this be dona here. With so much retention area having alrcndy been
sacrll'iced it is :Important to lI18.imain that smnll amount llhich still c=-=tsts.
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Clen:nmtcr City Commisoion
July 28 J 1986
Par,e Tw'
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I believe thnt it" careful thought vere given to this problem this retontion
, araa could be made not o~ to serve the need for lJhich it was created, but
to enhanr8 the surrounding area as well. l'le have tried our upmost to make this
retention area something more than an eye sore and a public nuisance. tole have
invested considerable monies in tr,ying to accomplish this. In addition to the
"ork whioh was done in 1983, we also had to have a retaining wall placed a1"OUIld
a group of trees boreering thiB retention area 1n order to save them because
thoir root system Vall 'being undermin4 by constant ooil erosion. Had \18 not
takon these measures the trees would have eventually been lost.
A general cleaning of the pond :!.8 onl1' a temporar,y solution at best. J\s I
stated before it was cleaned on tvo oeparate occasions with onlV short-term
results. It:!.8 Il\Y hope that SODle serious deliberation will be given this
matter so a moro long-tem solution can be found to rectify' th:1fl on-going
problem. I feel that the burden of maintaining this area should not fall
on our shoulders alone. '
Your assistance in resolv:lng this problem lrould be ereatly appreciatod.
Hopefu~ we can find a solution thatwaika~ mutlUllly' beneficial to all.
I wish to take thiB opportunity to thank each of you for your t:1me and
consideration given to this matter.
Sincerely ,
J.Iary J. Dolatcnmld.
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CITY
OF
CLEARWATER
POST 0" Ie I: 110)( uU
CLEARWATER, FLORIOA 33!5t8
Clt., Ma".,
August 13. 1986
Mrs. Mary J. Do1atowski
2517 Deer Run East
,Clearwater, Florida 33519
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Dear Mrs. Dolatowski:
In response to your letter of July 28. 1986. concerning the condition of the
stormwater detention pond at your residence. an investigation by our water
resource. reprelentative was recently made. While the results of the inspection
indicate a general state of, well-being 8S to the health of the pond. there i8
a build-up of sand ledLment which needs to be removed.
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The area will be Bchedule~ for work by our Public Service Division for sediment
removal to restore the originsl design stormwater volume. While incidental
vegetation viII be removed by this work. it i. the City~s policy to maintain
draiuBgevay. for flow Bnd design function only, and profuse vegetation is not
normally removed by our efforts.
We trust that thi, action will satisfy your concernl.
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copies:
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E. S. Baeseker. Asst. City Hanager
William C. Baker. Director of Public Wort.
1. G. Smith, Asst. Public Works Director/Public Service
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[M~W~
(OCTOBER 199V CLEARWATER, FL
STORM DRAINAGE PROBLEM
" STIll UNDER REVIEW
ISSUE .50
The problem regarding
storm drainage at Landmark
Dr. and Eastland Blvd. Is not
yet totally solved, as reported
previously. A few of the hom&
owners on 'Deer Run East. who
are most affected ~ the situs-
. tlont appeared b.,f()rA the
Board of Directors at the--"
~eptember meeting to express
5ir concem&' '. "
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It seems that there are really
two problems in this related sft-
uation. One is the backup of ~
storm water at the drainage
site that causes the flooding of
landmark at Eastland. The
other is the storm drain itself
and the movement of the watsr
from there to across Enterprise
Road. Currently there are
small pipes draining the water
into small retention ponds that
cannot handle the flow. These
ponds also are filling with
weeds, trash, slit, and even
small dead animals. The ponds
also overflow during heavy
rains.
Two separate, but closely
related problems. The plan to
regrade landmark helps to
solve one problem, but not the
other. .
Ii.. meeting was held on
September 22nd to discuss
these problems. In attendance
were City Commissioner DICK
FITZGERAlD, City Engineer,
ROV SATINGERt homeown-
ers, LYNN HIPPNER, MARY
DOLATOWSKI. and MR. &
MRS. MOORE. Representing
the N.E.H.A. were President
BOB DEILEY and Director
BOB PECCt .
It was decided that the best
- roaCh would be t~;PlaCi
the ~~ge p pes"U1il
are"'unciOiilieaaiia conlTiiUi"
on th~rOugli1Ri- enure secmm
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behInd the homes with new
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pip.!iS t~_!.eplac~lhe p~sent
1i,2na areas. This means fiUin'$f
..E.~h!!ije\!j!!r1ThJ~..i~ert
areas. The results w, nrbs....
.]!!!ck9r movementol"ffi'estOm-t-
water to eliminate' floodrng-a.,cr
1118 enminaUonof"ffis"'So"'canscf'
~ ret e-r:a t lcili:....-:.P..2f~sif-aT on g"
Landmark. ---.
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The City will look Into the
feasibility of this plan, attempt
to locate other areas south of
Enterprise Road to retain the
flow of water, and look Into any
objections that may come from
SWIFTMUD. This is a 10n.9
___ L..,.......-..
,Erocess. .~~l~..~!~~~t~,t!~Q,
to a decade-old proble'!1s ..
_ --r""'~iQIIIIIf'a"'""""",~
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SPECIAL NOTICE:
THE ANNUAL NEIGHBORHOOD CRIME WATCH MEETING
FOR NORTHWOOD ESTATES WILL BE HELD ON 25
OCTOBER 1994. THE MEETING WILL BE AT THE
COUNTRYSIDE LIBRARY - 7:30 PM to 9:00 PM. GUEST
SPEAKER WILL BE OUR FAVORITE CRIME WATCH
POLICE OFFICER DAVE KOSCIELNIAK. BLOCK CAPTAINS
AND COORDINATORS MUST AlTENDI ANY RESIDENT IS
WELCOME TO ATTEND.
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FROM: Bob Deileyt N.E.H.A. Pres.
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TO: Affected Homeowner
SUBJECI': Lan~mark Drive Drainage Problem
The attached letter was mailed to me by Commissioner Dick Fitzgerald regarding a meeting
some residents and myseIfhad with him about concerns with the stonn drainage situation and the
condition of the retention area behind your homes.
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This reply outlines several options the city's engineering department has come up with to deal
with the two related problems. , I bad assumed a copy was mailed to you as well, but after finding
that it was not, I had some copies made for you to review. After you have an opportunity to do
so, please give me a can and tell me your views. We will tllen contact the commissioner for
ano~er meeting to give OW'recommendations.
" You can reach me at 797-2002 most afternoons or evenings.
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CIty CcImmiuIon
November 14, 1994
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CITY OF CLEARWATER
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POST OFFICE BOle 4141
C LEA R W ATe n.' F LOA IDA 3 4 e 1 1!I. 4 7 4 a ,
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CITY OF CLEARWATER
Interdepartment Correspondence Sheet
TO:
FROM:
COPIES:
Commissionor Richard RtzgeraJd
Terry Jennings, Chief EnglnBer~~
Elizabeth M. DeptUla, City M~r
W1l1lam C. Baker, Assistant City Manager
Richard J. Bater, ChyEnglneer
l-UPlES 1tC
COl'JiMfHQtnru
PRES~'
Date iIDv 1 0 1994
CITY (jU:M
Stormwater Drainage Facilities in North wood Estates. Tract F
SUBJECT:
DATE:
November 7, 1994
This memo is a response to Inquires ai to how drainage Improvements could be accomplished in the
existing drainage system located In Northwood Estates, Tract F (between Eastland Blvd. and Enterprise
Road Just west of Landmark Drive), and the Mullet Creek outfall across enterprise Road.
HISTORY OF THE EXISTING DRAINAGE SYSTEM
The drainage Improvements In Northwood Estate., Tract F were originally Installed In the late 1970's,
per development regulations. The syatem was an open conveyance of ponds and swales with storm
pipe entries from Eastland Blvd. and Deer Run. . Since the origInal construction, a sarles of
modifications h.3ve taken plac;e It the request ot particular propertY owners which have resulted In
several portions of the syStem being filled and piped. Other sections of the system have been reduced
in hydrauUc capacity due to siltation and nWe aquatic weed contrOl has been practiced. The overall
. effect Is that the aystem does not function II well as originally designed and Its flow capacity II
.. frequently exceeded during large storm oventl. The residents have expressed concern with the
system's limited flow capacity and the presence of debris which Is collected by the system from the
. adjacent drainage aress. No residence flooding has occurred to our knowlodge. In general, the. six
residents adjacent to the drainage area prafer that the system be completely pIped and aU remaining
pondlng areu be filled. Area motorists have oxperienced problems with street flooding in the
Intersection. of Landmark Drive at both Eas1Iand Blvd. and Enterprise Road. This local flOOding is
further exacerbated by the blCk up of storm flow in Mullet Creek due to the accumulation of silt in the
hardwood wetland area south of Enterprise Road and east of the landmark Drive right-of-way. This
accumulation. of lilt II the relult of years of normal erosion from the urbanized area of Nonhwood.
Estates and the continued growth of trees and vegetation In the hardwood area whIch restricts creek
flow. The City has mid to remove this siltation In the past and to prune root growth which traps silt
and Impedes flow. The CIty was ltopped In its effons by both the P"mellas County Environmental staff
and Southwest Aorida Water Management District. Regulatory agency polley Is very firm In leaving
the hardwood wetlands untouched. .
IMPROVEMENT ALTERNAnVES AND DISCUSSION OF ALTERNAnves
For the purpose of discussion of various drainage improvement alternatives the storm water easement
. area in the rear yards of reatdenu along Eastland Blvd. and Deer Run will be called tho,-diiiiiaae area-.
The hardwood wetlands south of Enterprise Road and east of the Landmark Drive rlgh'i:'of-way will be
continued:
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Restore drainage area to Its original configuration.
This alternative Involves restoration of the drainage area to original design conditions by the
removal of storm water pipes and the removal of fill and slit. 'rhe original configuration is
shown In the construction plan prepared by Uoverast Baur and Stevens dated March, 1977.
In accomplishing thla Iltemativi. stream banks and shorelines can be improved with the
Installation of gabion.. GabloRl are c08ted wire mesh basket structures filled with graded
Slone. This product has been used extensivelv In the City of Dunedin along stream banks with
much success and acceptance by the adjoining propertY owners. With the use of gablon shorl- -'-
line protection. erosion and growth of aquatic weeds I(groatJy reduced.;) The gablo" shore fine r~
protection process II gonerally IICcepted by the regulatory agencies 8S the shoreline Is not h..,..~
-hard aided- and remains bloloa1cal1v actlvii; Further Improvement to the drainage aroa 11 ,....--/
needed such that futurtt sDtatfon which may occur In the pond areas may be removed by
accelS of malnt8nince equipment from Landmark Drive. Both dredge/fill and surface water
management permits must .be obtained from the regulatory agencies to proceed with
restoration.
Difficulties with this altematfve ant that the 'resldents adjacent to the drainage area desire that
the drainage arel be completely removed and are not presently receptive to the concept of a
better mDnDged drainage system. ThDIe resldonts which currently enjoy portions Df the
system which have been previously filled and piped are not expected to be receptive to
restoration to the Original open chmmel configuration. This alternative wIn reduce but will not
completely reneve the temporaay intersection flOOding as the back up of stormwater flow in the
hardwood area would atJtI exfn. . " . .
,Restore the draInage area to origtniJ configuration. Improve drainage capacity across Enterprise
Road and provide for an enlarged Landmark detentiDn area.
. .
This alternative accompliahes the Improvements described In Alternative 1 with additional WOlf(
to Increase the capacity of atarmwater flow under Enterprise RDad and to construct a much' . ..
larger storm water detention area: 1'11e additional detention area will help resolve the primary
problem of storm water flow not presently passing through the hardwood area fast enough and
causlrlg backups and Intersection flooding. This problem can be res Dived bV enlarging the pipes
beneath Entorprile Road and providing a large storm water detention pond prior to storm water
flow Into the .hardwood area. In effect, the concept IS'to move the local flooding from the
Intersections Into a detention pond. This concept has already been used In the design and
approved permits of storm water improvements for tho extension of Landmark Drive south at
Enterprise Road. A 3.4 acre portion of the former Vogel property was purChased by the City
In 1991 for this purpose. To enlarge the presently permitted Landmark Drive storm water
detention area will require the purcIlase of a large portion or all of the remaining Vogel pro'party
.
between tho Landmark drainage area and Shady Oaks Subdivision to the south (some 8.3
aerea). The implementation of this alternative will also satisfy Clearwater's future
responslbJllties to the National Pollution Discharge 8imination System Permit for the Mullet
Creek watershed.
continued:
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Page 3 contlnuld:
Memo: Commislloner FltzgereJd
Re: StormWDler Drainage FacUltlel In Northwood Eslatel, Tract F
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Replace the entire system with enlarged pipes and relocats' both wetlands and stormwater
detention to In onlarged Landmark. detention area.
In this alternative, me drainage arel would be completely piped with enlarged storm pipes. The
atorm water detention and wetland features of the drainage area would be transferred 10 a
greltty enlllrged undmark dralRlOl area. The detention and storm water treatment abil1ty of
the exlstlng drainage area must be transferred to a new lite to prevent Increased stormwater
flow and flooding In Safety Harbor and restore treatment to meet surface water management
regulations. The wetland feature Qf ttle current drainage area would have to be replaced or
mitigated In another location due to State environmental regulations for restoration of lost
wetJanda~ In addition, tho replace.d wetland feature may have to be increased In size at a ratio
determined by the Florida Deparunem of environmental Protection (FDEP). The ratio for this
particular wetland mitigation would be expected to bo from 1-: 1 to 1 :2. Determination of the
ratio to be used i. made by FOEP.
The difficulty with thll optfon II mat the Vagal prope me no be large enough to
accomplish aD needed transfer of the drainage area responslblli es and flood reduction for the
IntersectfonL If the Vogel property Is not purchased or Is not big enough to meet regulatory'
and flood redu~on needs, then purchase Qf additional propertY must be made in Safety
Harbor.
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~ropertY, remove residences and enlarge existing drainage area to the mB .
extent. _________' .
In this alternative, me exi n ences adjacent to th . ge Drea would be purchased
for !he pUrpGn of enlarging tho drain argement of the drainage area would
Incraall the environmental wetland t, pro' or Increased stormwater detention,
provide for enhanced storm quality tr8attnent, and pro . r 8 settling basin to control
eroaton and aDtatl e hardwood lrea. The purchase of approxlma residences would
be Invol . esldents are not expected to favor the purchase of thetr homes t ~ their
ms of 1I1e drainage area and lbls altematlve wouJd be very expensive. ~
RU In draInage area and extemaDy pipe water away from drainage area via Landmark Olivo to
Landniark DraInage area with new crossing under Enterprise Road.
ThIs alt8rn8t1ve Is the same as Alternative 3 except that the piping of drainage would be moved ·
from the existing drainage area to the rlght~of:way of Landmark Drive. This alternative would
anow me abandonment of a larae portion of the existing drainage area easement. Costs would
be even larger than Alternative 3.
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Fill In and abandon drainage area and externally pipe water away from drainage area into
Bishop Creak via Landmark Drive. enterprise Road and McMullen Booth Road.
Thla alternative Is the same as Alternativo 6, except that the reconnectlon of the storm system
to MuOn Creek will be done in the existing box culvert In the right-of-way of McMul1en-Qooth
Road and not the Landmark Driv8lform water detention area. Assumption here Is made that
the remainder of the Vogel property is not available and purchase of all needed propertY must
be made In Safety Harbor for detention, stormwater treatment and wetland Inltigatlon to meet
regulatory requirements and to avoid transfer of flooding problems downstream Into SafetY
HarDor. This alternative II not considered as viable as the other alternatives due to larger
construction castS, larger property' purchase costs, and greatly Increased difficultY In 'K
permitting; 0\ I Ol
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Page 4 contlnuod:
Memo: Commissioner Fltzgerald
Re: Stormwater Drainage Facilities in Northwaod Eltatel. Tract F
ALTERNATE RECOMMENDATION
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A'temative 2 is believed to be the most acceptable environmental and engineering alternative. The
abandonment of tho existing drainage area i. unreasonable, partlcularlv In view of the large costs of
,. ~ t replacement of the d n alternate location. The QPofin of such cons would onl be . rJ
V' for.;- ~dents rea as 0 la and or anten . Y
~ ~ J C purpose. Improving the storm water flow apacity of the existing drainaga araB In an acceptable WJi.,
'P Q~ maMer il a more desirable,method of reducing intersectfon and yard floodlnQ. To accomplish this, the (\ t iF ,,/1.0~
existing piping and swales wiU neod to be enlarged. The reduction of intersection flooding can only if, ~J.I 1-1 . ~
be accomplished by construction (Jf a detention area and the already proposed Landmark detention IX) ,U' ~
pond is the most cost-effective place. ~.{" .t
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IMPLEMENTA:nON ~ ~
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Tho Implementation of Alternative 2 wiD 'require CommissIon and residents acceptance of a restored
and improved drainage area, the City'a desire to expend significant funding for additional property
purchase at tho Landmark detention pond, funding for the constrUction of storm system improvements.
and a wmhl'~ seller of the Vogel ,property.
Ordinarily the enlargement of the LBndmark dotention arel would be coordinated with tho extension
of Landmark Drive imprOvements south of Enterprise Road. This extension Is budgoted In flscal year
97/98. If Alternative 2 Is scheduled for Implementatlon, then revised dredgelfll1 and surface water
management permits must be obtaIned prior to 97198. ,The necessary ponion of the Vogel property
should then be purchased as soon os possible because the Vogel family Is stf11 trying to develop their
unimproved prope'rty. The only' rellon the Vogels have not proceeded with development already Is
the Jact of an Improved access along the Landmark corridor. The Vogels have recently taken action
to apply to Pinella. County (Case' 2-10-10-94) for low density residential RPD-5 zoning which we
believe the County wDl approve. If 1M Landmark Drive extension Is accomplished, then the
unimproved Vogel propen:y will immediately become more valuable and available for development than
It is presently without ari Improved Iccon. At present, without the Improved access, the City's Real
Estate Manager estimates that the approximately 8.3 acres of the remaining Vogel propeny has a
market value of $650,000. Commitment to purchase ahould be made prior to beginning of any revision
of regulatory permits for elther the drainage aroa or II Landmark detentJon pond revision.
. .
Restoration of the drainage area adjacent to residents homos can be accomplished prior to enlargement
of the Landmark detention aroi. RegulatOry permlttlng wm stUl be required, but this permitting can be
done independently of tho Landmark detention pond permitting. '
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A rough, preliminary estimate of coati are:
Restonrtionnmprov~!11ent of Drainage Area Including gablon! along ~horelines $ . 400,000
Purchue of remaining Vogel property (8.3) $ 550,000
Piping of Enterprise and Enlargement of Landmark. Detention Area In coordination $ 100,OOQ
with Landmark Drive extension
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Memo: Commissioner FItzgerald l.t~O .,.,...,.. ., - 0
Re: Starmwater Drainage FacHUI.. in Northwood Estate.. Tract F .Jb · ~ ,JU-P
The City Is presenttv consld.ring developIng i program wherein aq atlc~ed control crewl ate
pirtlllly convened to thl constrUctlon of aabion IYstem. w~lch will reduce overall channel
malntenanc.. If thtI I. don., the abovl '400,000 COlt far drainage ariD Improvements may be
lomewhat reducod. The budget line Item for StormWllter Quality ImprovementslPropsrtV Purchases
currently has sufficient funding to provide for the Initial Vogel property purchasl,. Funding for
construction Improvemlntl acroll Enterprise Drive..d the enlarged Landmark detention pond will need
to be coordinated In the next budget proce.. to provide funding for the proposed fiscal year 97/98
extenslnn of Landmark Drive.
At present the City Storm Water Utility fundIng IlYel for renewal and replacement of storm system
BPpunenanCBS Is $750,000. per yelt. Storm WIat renewsl and replacement has been scheduled for
this fiscal year and next fiscal year for such projectS as:
1. Dol arc Ph_Ie 1 Stonn System Replacement $700,000
2. Del Ora Phasl 2 Stonn System Replacement $400,000
3. Clearwater Harbor Storm Outlet Barnacle RemovaJ $30,000
4. AMulJ Gunlte Storm Pipe RUltoradan 1300,000
6. Various Storm Pipe RestoratfonJReplacemo'nt Projects In various states of design $650,000'
, 6. ROlutree Co un DraInage Improvement '76,000
7. Chestnut and Prospect Storm Trestinunt FacUity .160,000
8. Harbor Drive Storm Replacement $1 00,000
funding for r,stoman of the dralnige ar81 can blschoduled for FV 96/97.
CONCLUSION '
With resident Icceptance, 'Alternate 2 can be Implemented In phases with the first activity being the
purchase of th9 relMlnder of the Vog,' propertY In thJI: fiscaJ year, the aecond being the desIgn and
.. permitting of both tho improved dralnagu atea and the enlarged Landmark detention pond also In this
. fiscal year, the third being the consuuctfon of Improvements In the drainage 81'88 in fiscal year 96/97
and finally the construction of the enlarged Landmark detention pond in coordination with Landntark
Exten~lon In fiscal '(Iar 97198. this program must of cours~ be approved by both Commission snd
residents.
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maccaferri gabions
gabions
revet/reno mattress
for
river works
soil conservation
roads, railways, airports
channel and earth fill .linings
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