07/15/1996 - Special
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Agenda: 7-15-96
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City Commission
............. .... Special Meeting
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... .7-15-96
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AGENDA
Clearwater City Commission Special Meeting
Monday - July 15, 1996 - 9:00 A.M. - Chambers
1. Call to Order
2. Adopt tentative millage rate of
5.1158 mills for FY 1996-97 and
set Public Hearings on the Budget
,for 9/5/96 & 9/19/96
,3.
Public Hearing - Development
, Agreement with James A. and
Hazel E. Vogel, for property
located on E side of landmark Dr.,
approx. 650' S of Enterprise Rd.,
Sec. 33-29-16, M&B 22.011, to
. authorize development of up to 34
Single Family Residential Units for
a gross density of 5 units per
gross acre and up to 14,160 sq. ft.
of Office Floor Area (Maximum 0.3
Floor Area Ratio); no structure
shall exceed 30' in height; and
Res. #96-45 - approving the
development agreement with
James A. and Hazel E. Vogel (A96
21 )
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f7.18.~4,
4. ' Adjournment
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Clearwater City Commission
Agenda Cover Memorandum
Ilem #: , .
Meeting Date: :,r7~. ~~~'fr;,
SUBJECT: MI LLAGE RATE FOR FISCAL YEAR 1996/97
RECOMMENDATION/MOTION: Adopt a tentative millage rate of 5.1158 mills for fiscal year 1996/97
and set Public Hearings on the Budgp.t for September 5, 1996 and September 19, 1996 to be held no
earlier than 6:00 p.m.,
00 and that the appropriate officials be authorized 10 execute same.
BACKGROUND:
In accordance with the TRIM Bill process it is necessary for the City Commission to adopt a tentative millage
rate prior to finalizing and adopting the Budget. The tentative millage rate will be included in the TRIM Bill
notices sent to taxpayers in early August and cannot be increased without special mailing; however, the
millage rate may be decreased prior to the adoption of the final budget.
The City Manager's recommended millage rate of 5.1158 mills is the same as the rate for the current year. If
the recommended 5.1158 mills rate is adopted, all advertising requirements will indicate a tax increase of
1.2% over the rolled back rate of 5.0547 mills. The rolled back rate, according to the State's definition, is a
millage. rate which exclusive of new construction, additions to structures, deletions, and property added due to
geographic boundary changes, will provide the same ad valorem tax revenue as was levied the prior year.
In order to avoid any advertised increase the rate of 5.0547 mills would have to be adopted, generating
$21,015,290, requiring a $254,030 reduction in the recommended budget.
To summarize the effect of the recommended increase of 5.1158 mills on an individual Clearwater taxpayer:
If an individual's property tax value has not increased (i.e., no reassessment), there would be no
increase in Clearwater's share of property taxes.
If an individual's tax value has increased (i.e. reassessment), the tax increase would be the same
percentage increase. (A 4% increase in value would result in a 4% increase in Clearwater's share of
taxes.)
Reviewed by: Originating Department: Costs: Commission Acllon:
Legal n/a City Manager n/a o Approved
Budgt:t ~ Total o Approved w/Conditlons
Purchasing Lnfil User Department: o Denied
Risk Mgmt. n/a Current Fiscal Year o Continued to:
IS n/a Funding Source:
ACM o Capllallmprovemenll
Other Advertised: 0 Oper;Jt1nlll
Dale: 0 Olherl Attachments:
Papet:
Submitted by: x Not Required Appropriation Code
Cltyg~ -- Affected Parties:
0 NotUled o None
lC Not Required
o Printed an recycled paper
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CITY OF CLEARWATER
Interdepartmental Ccrrespondencc Sheet
TO:
Betty Deptula, City Manager
Tina Wilson, Budget DirectorC
FROM:
SUBJECT:
Recommended 1996/97 Budget
DATE:
July 10, 1996
During your budget meetings with Department Directors, several items were discussed that we
were not able to fund in the proposed budget. These items include the following: .
· Funding for the additional position of Staff Assistant for the Assistant City
Manager responsible for Economic Development - estimated cost of $28,000
including benefits,
· Funding for an additional position of Administrative Support Manager reporting
to the Assistant City Manager responsible for Economic Development - estimated
cost of $ 41,000,
. Maintenance of 81. Petersburg Jr. College Fields - estimated $60,000,
. City Hall in the Mall - estimated $ 37,560,
· Social Service funding. The technical Review Committee made a
recommendation to increase the funding to be considered for social service grants
which is currently $62,000. Funding requests for FY 1996/97 totaled $257,200,
and for FY 1995/96 $152,472, of which funding of only $62,000 is
recommended for FY 1996/97 and approved in 1995/96.
As. a possible solution to these needs, on Friday, June 28, at 3:44 p.m., which is the same
afternoon that the 1996/97 budget was in print, the Department of Revenue finally faxed
estimated revenue estimates for the 1996/97 fiscal year. Based on these estimates, we will be
provided with $206,570 of additional revenues not included in the recommended budget. These
revenues could be used to fund all of the needs addressed above, or one or more of any of the
above items.
One-half Cent Sales Tax
Revenue Sharing
Cigarette Tax
Additional Revenues
Recommended
Budget
$4,532,590
2,012,210
290,980
State
Estimate
$4,652,460
2,105,450
284,440
Difference
$119,870
93,240
( 6.540)
$206.570
Of course, the above revenues, or any portion of the above, could also be used to reduce the
reconunended millage rate. The reduction of $206,570 in ad valorem tax revenues would result
in a millage rate of 5.0661, which is a .2% increase over the rolled back rate of 5.0547 mills.
00
Prin~ on Recycled p~
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General Fund - Unappropriated Retained Earnings
Estimated as of 10-1..96
Unappropriated Retained Earnings - 9/30/95
1995/96 FIrst Quarter Amendments
. 1995/96 Mid Year Amendments
1995/96 "AnticIpated" Third Qtr Amendments
Estimated Retained Earnings at 9/30/96
Less: Appropriation In Proposed 96/97 budget
. (2.496,936)
518,609
250,000
Unappropriated Retained Earnings - 10/1/96
Proposed 1996/97 General Fund Budget
Less: Appropriation In Proposed 96/97 budget
Applicable 1996/97 General Fund Budget
As a % of General Fund Budget
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11,923,813
(1,730,329)
10,193.464
(500,000)
S 9.693.484
$ 70,631,930
(500,000)
S 70.131.930
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City Hall In The Mall/Government Services Center
617/96
11:22 AM
Pagel
City Of Cleanyatcr
Administrative Services Fund
Summary of Expenditures Encumbrances by Object
1996/97 BUDGET REQUEST
Objcet
Code
Description
1995/96
Rcquest
1996/97
Requcst
+/-
95/96
Notcs
$ 21,120
$ 20,106
$ -
$ -
$ -
$ -
$ -
$ 7
$ -
$ 2,310
$ 1,247
$ 598
$ 1,267
510100 Salaries&Wages-FT $ $ 21,120
. 510200 Salaries & Wages -PPT $ $ 20,106
510400 Special Pay $ $
510600 Vacation Leave $ $
510700 Sick Leave $ $
510800 Other Paid Leave $ $
512700 Holiday Time $ $
520 I 00 Life Insurance $ $ 7
520200 I % Life Insurance $ $
520400 Major Medical $ $ 2,310
S20600 Social Security $ S 1,247
520600 FICA Medical $ $ 598
520700 Employee Pension PL $ $ 1,267
!\}7.r6oO:(fr~~;;.~.;~t~:,totnf~eiS~n:an~.ei:Vi(:e:~'.;:S.>,!' . ::.':. :;, ':~':I $'. ;. ;45;388 .1 ,'':$':: '45,388 ,;
,~"""~,'H,""1.<""L\,,,,..,,.,...~.,.,...,',,~~,,~ '."...,.',....,,,..,.....'... .',... ....
$
$
$
$
$
$
S
$
$
$
$
$ 1,500
$ -
$ -
$ -
S -
$ -
$ 100
$ 300
$ 200
$ 300
S -
Customer Service Specialist
(2) Customer Service Rep's.
Advertising
Elec-Utility Charges
Gas, Water, & Sewage
Postage
Insurance
OFC Equipment Service
Other Equipment Service
Unifonlls
Office Supplies
Operating Supplies
Capital
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i {;Z3QQ O,k!0-;l;;~;.x~!A~To~a~ .Qther~,.Operatmg ":":: $ <':' <~;: -'::;"~:" : $ i; '<',2;400 " $,
t,;I~......I.t...~f'l,~..1t""''''''......~'''''-'-'-I'tt!..~ .\......,~~...,lL~.lo~.. ~...~ ~., .r-,~ >..:..... "...\.." I.pi ~..., +..' .
043100
542200
542300
542500
545100
546100
546200
547100
550100
550400
564000
$ -
$ 200
$ 1,920
$ 190
$ 1,600
$ 800
$ -
$ 60
$
$
$
$
$
$
$
$
$
$
$
100
300 Shirts
200
300
1,500
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540100 Garage Service $ S
540200 Document Reproduction $ $ 200
540300 Telephone Service $ $ 1,9::!0 (2) phones, (I) Modem, (I) Fax
540900 Risk Mngt. Service S $ 190
54] 000 Computer Service $ $ 1,600
541300 Print Shop Service $ $ 800 Marketing Infonnation
541700 Radio Svc. Fixed $ $
542000 Emp Relations $ $ 60
ki~740bti(f":'~?:":Iille'mnrServicl{":"" 'i".~: ":~'~'~ ~":'~:$":' .... ,.~,~ .,;..~ .': ~: 4.77.0:.1:': $ ", 4;7:70....(
~1:~;:.....",,'-''''~('J~,~;,-'.'_:''hC..'..h...~'''... ,.'.,.,-0..'..'" ".,...".:.,,,._...,.,:"~~' . ',. .:,;., ""H'.;,,,>
{~'i!. "~l' .;- .;.~ '::' '~!~TotalCi"';,HaIU,,)T.he'.MaIl""t$.~:~','r,~ i".1i;;::;,'f ~:;$":~i"'52 '558,:
.l..;t!i:1{P:ih[it'i\"~;:l"I">IJ:;"C' ". ,~J.:'?l'1":"C""!' :"t'\":'l/b.':St~i,.r ~ ;:}rl';"~ ':'\,i ')~:;/':(Ii(::' ;.\' 1-S'" :;\;'{"'1' '5""'0'0"0')"
t..)~/~1~~~:tl~-;?1':~~: ne )!.~'l~ ~ .9u~",y{ r~~q,~ ~r,..1;l1 :OD~.7:t~::":":, ~\;!Ll:./?~ ':~~.:.~~. ~L .';';\;. _
~..1,. '.\, ~){,.~J{tl;.l.f'..t'.,,~r,.,'"'.....j.. -I ~'.!.'.', ~,~"l~ti7.r~"(~l'. 1/;".1 i/.. ~'. .
?: i;':'Y'S :~i;'~ ~i~~ \~~<;{;~;;.: ~ .;:: :tota,-f:;/tj ~iJl,q~;;,&il~er.' Jiii(fiiti::~' '. $. :;,:-: :37.558 ;
Prepared By: Thomas A. Mudnno - Administrative Support Manager II
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C I T Y 0 F C LEA R W ATE R
Interdepartmental Correspondence Sheet
FROM:
Elizabeth M. Deptula, city Manager
Eleanor Breland, Human Relations Director~
Tina Wilson, Budget Director
TO:
COPIES:
SUBJECT:
Social Serviges Grants Program
DATE:
July 2, 1996
The Social services Technical Review Committee met to make
recommendations for the allocation of Social Services Program grant
funds' for the coming fiscal year, 1996/1997. One of the
'recommendations of the Technical Review Committee was to increase
the ~evel of funding.
As you discussed at the directors' meeting this morning, this is to
request that the Committee's recommendation to increase the 'funding
be, considered as additional budgetary funding for Social Services
grants for the coming fiscal year.
Thank you for your consideration of this matter.
-."":
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FRCJ1 : CLW HJ1:lN RELAT I ONS
JUL. 9.1996 10:14AM P 1
PHONE NO. 813 462 6437
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CX~y 01" CLBARWATJlJt
Interdepartmental Correspondence Sheet
SUBJEC?':
DATBI
Tina Wilson, Budget Direotor
El.aanor Breland, Human Relations Di~2!_" ..
Social Servioes Grants
~.....-a. ~ .Q
'1'0 I
nOMa
July 9, 1996
The following is the int'ormation' you request.ed regarding the
amounts requested by all aqenoies pursuant to the sooial servioes
Grants proqram:
Fisgal Year
Total Amount of Raauasts
1995/96
1996/97
$ 152,472.00
257,206.00
If any further information is needed, please do not hesit.ate to
call me at extension 6884. Thank you, as always, for your
assistanoe.
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To:
Elizabeth M. Deptula, City Manager
~rL~~~
From:
Ream Wilson, Director, Parks and Recreation Departme
Date:
June 17, 1996
RE:
St. Petersburg Junior College Athletic Fields
Recently, you and City Commissioners might have received some calls or Inquiries
regarding the status of the three soccer fields and two baseball fields currently
located at St. Petersburg Junior College, on the intersection of Drew Street and Old
Coachman Road. Concerns are that the Junior College might not be In a financial
position to continue the maintenance of the facilities and, if this is the case, the fields
might not be available for community use. Currently, the primary user of the soccer
fields Is the Clearwater Soccer Association with approximately 450 participants. The
fields are also used by the Countryside Soccer Association, the Clearwater Chargers
Thanksgiving Classic, the Sun Bowl Tournament, the Countryside Easter Tournament,
the St. Petersburg Junior College club soccer team, and private school rentals. The
two baseball f~elds are currently used by the St. Petersburg Junior College baseball
team, the Clearwater For Youth baseball program with approximately 120
participants, Clearwater Junior and Senior Uttle Leagues, and private school rentals.
As you can see, the fields are Important to the youth of Clearwater.
In an effort to communicate correct information and to reduce or eliminate
inaccuracies, a meeting was held at the Long Center on Wednesday evening, June
12. Attendees included Mr. Mark Abdo and Mr. Jim Appelt of the Long Center, Mr.
and Mrs. Dan Brooks and Mr. Larry Ferrol of the Clearwater Soccer Association, Mr.
Tom Williams, a businessman interested In constructing a commercial driving range on
the property, Mr. Larry Dowd, our Recreation Facilities Superintendent, and myself.
Mr. and Mrs. Brooks and Mr. Ferrol were, of course, concerned that they continue to
have three regulation soccer fields available for their program. The Long Center and
City staff agreed that this should be the primary objective. Mr. Williams presented his
ideas for the construction of a commercial driving range to be located to the north
and Immediate east of the gymnasium. Mr. Williams said that one baseball field
would have to ,be removed, but that his plan would Include reconstruction of three
regulation soccer fields which would be available to the Clearwater Soccer
Association. The engineering firm with whom Mr. Williams is working was directed
to prepare a .conceptual plan" showing exactly how the soccer fields, driving range,
and remaining baseball field would be situated on the site. This conceptual plan
would then be reviewed by all parties so that final decisions could be made. Again,
the primary concern is that the Clearwater Soccer Association be satisfied with the
number, size and layout of the soccer fields.
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June 17 I 1996
Page 2
At such time as the above Information Is available, it was generally agreed that two
options might be available for consideration.
OPTION ONE - Under this option, because of the importance of the
athletic facilities to the youth of Clearwater, the City would assume all
operational and maintenance expenses and operate the complex as If it
were a City facility. The primary ADV ANT AGE of this option Is that all
three soccer fields and two baseball fields would continue to be available
and programs such as the Clearwater Soccer Association would continue
to have adequate facilities. Junior College programs would also have
priority and programs could be expanded as space and time were
available. The primary DISADVANTAGE is the annual operating cost,
which is estimated at $ 50,000 with an additional start-up cost of
$10,000 for equipment. Further, in-kind services currently provided to
the complex would continue including pest control and irrigation repairs
by our Nursery Division, light maintenance and custodial services by our
Recreation Facilities Division, and trash removal by our Parks Division.
OPTION TWO - Under this option, a commercial driving range would be
constructed with rent payments used to pay a private company to
maintain the soccer and baseball fields. The Long Center would be the
managing entity and would be responsible for monitoring the agreement
with the commercial driving range, for scheduling all programs, and for
overseeing the maintenance of the facilities using monies provided by the
driving range. The primary ADVANTAGE of this option Is that three
soccer fields and one baseball field would continue to be available on site
at no cost to the Junior College, the Long Center, or the City. The
private/public partnership of the driving range would provide funds for
the maintenance and upkeep. Primary DISADV ANT AGES of this option
include the loss of one regulation baseball field. Teams using the
existing two fields will have to share the one facility or be scheduled
elsewhere as space and time permit. Also, the Clearwater Soccer
Association and other youth groups currently schedule the soccer fields
through the City and this use has been free. Under this option, all
groups would arrange their schedules through the Long Center and rental
fees mayor may not be charged. The City would no longer be Involved
as it is with other youth groups or focations.
A third option which was not discussed at the meeting is the possibility of the City
entering Into an agreement with the Junior CoJlege and the private driving range
company. This might cover or defray maintenance costs as well as allowing the City
to continue to schedule all groups.
Again, this memorandum is preliminary and we are still gathering information on each
option. Once completed, we hope to make a recommendation to your office and the
City Commission for consideration.
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Elizabeth M. Deptula
June 17, 1996
Page 3
A single most Important Item for all of us to keep In mind is that the property and the
facilities belong to St. Petersburg Junior College. The continuation or any change to
arrangements must have Junior College approval. In this respect, I contacted Ms.
Susan Reiter of the college to discuss their position. I was informed that the college,
if possible, would like to see that all primary parties are satisfied and happy with final
arrangements. It appears that they would be willing to consider various proposals to
achieve this objective.
Again, this is preliminary information and please contact me if you have any questions
or desire further information.
RW Ibd
PARKS\BDOWNS\RW\DEPTULAOe 13