06/14/1996 - Special
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AGENDA
Clearwater City Commission Special Meeting
Friday ~ June 14, 1996 - 9:00 A.M. - Chambers
1. Call to Order
2. First Reading Ord. #6061.96 -
Deleting Subsection (3) of Sec.
22.83' relating to special events to
allow special events on holiday
, weekends on city beaches
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. Harborview. Center '
Staff and Project Team MembE;t[&:
, Betty Deptula, City Manager
Kathy Rice, Deputy City Manager
, Bill Baker~ Assistant City Manager
"Bill Baird, General Services Director
Jay ,Ravins, Controller
Mich Sauers,
Globe Facilities President
, .' "Barry Strafacci,
. .: ,', GI.obe Facilities General Manager'
", Mark Healey,
Boston Concessions
Group District Manager
Dean Rowe, Rowe Architects .
Clark McKinnon; Project Architect
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,4. A~journment
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ORDINANCE NO. 6061-96
AN ORDINANCE OF THE erlY OF CLEARWATER,
FLORIDA, RELATING TO SPECIAL EVENTS;
AMENDING SECTION 22.83 TO ALLOW SPECIAL
EVENTS ON HOUDA Y WEEKENDS IN THE CITY'S
BEACH AREAS; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission desires to encourage tourism and
special events in the City's beach areas; and
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WHEREAS, the City's Code of Ordinances currently prohibits special
events in the City's beach areas on holiday weekends; and
WHEREAS, the City Commission desires to delete this provision in the
City's Code of Ordinances; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF
THE CITY OF CLEARWATER, FLORIDA:
Section 1. Section 22.83, Code of Ordinances,' is amended in part to delete
Subsection (3) to read as follows and to renumber the remaining subsections:
Sec. 22.83. Conditions.
Permits issued pursuant to this division shall be subject to the following
conditions:
(1) A permit may be revoked upon discovery by the city manager that any of
the conditions set forth in section 22.85 exist.
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(2) Special events may only be approved for daylight hours except in areas
possessing appropriate artificial light.
,(3) No &pecial event shall be approved fOF the city's be:tch areas on a holiday
weekend.
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Ordinance No. 6061-96
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Section 2, This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
- PASSED ON SECOND AND FINAL
READING AND ADOPTED
, App~oved as to form and
~ legal sufficiency:
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.' Pamela K. Akin, City Attorney .
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Rita Garvey, MayorMCommlssioner
Attest:
Cynthia E. Goudeau, City Clerk
Ordinance No. 6061 M96
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CITY OF CLEARWATER
POST OFFICE Box 4748, CLEARWATER, FLORIDA 346184748
Cm Rw., 112 SOlJllt OsceOlA AVENUE, CLEARWATER. FlDRlDA 34616
TI!LI!PHON1! (813) 462.6700 FAX (813) 462.6720
OmCE Of ToURISM
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MFlvIORANDUM
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COPY:
Betty Deptula.
John Carassas
Ream Wilson'
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. FROM:
" RE:,
,QATE: '
Jean She
June 10, 1
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, . . : This meni~ is ~ request to amend City Code of Ordinances Sec. 22.83. regarding special .
: , ' , events.
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: The amendment request is to eliminate subsection (3) which currently reads UNo special
, ',..' event shall be approved for the city's beach areas on a holiday weekend". '
"In keeping with our tourism goals, the Office of Tourism recommends that organized
, special e.venls on holiday weekends should not only be allowed but encouraged. Industry
, ' trends indicate that visitors are looking for activities in addition to the beach. Hosting
, special events is an immediate source of activity and, when organized by community
, . ,'groups, is without cost to the City.
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. .'~': Just over 30% of our domestic and 70% of our international tourists are visiting for the first
" .. time. Obviously,:many of these vacations occur during a major holiday when, typically,
special activities are, expecteQ. Meeting these expectations with a favorable first impression
, is critical if we are to capture return visits.
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, , .' ;Visitor d~ta siso indicates that n great many of our summer visitors, primarily weekenders,
originate from the Tampa Bay and Central Rorida areas. Meaningful special events will
, dmw attention away from competing areas to Cleanvater Beach, creating the potential to
build a base of new and repeat business.', " , . ' .
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:' ': Holiday special events will continue to be scheduled on an increasing basis throughout the
, : 'Taiupa B~y region. If we do not allow events to take place on our beach, we are inviting ,
, our guests rind busine~s to go elsewhere. Special events on holidays will improve our
, , tourism, p~uct, create awareness and encourage business.
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SPECIAL CITY COMMISSION MEETING
JUNE 14, 1996
'1) ,Overview of purpose of meeting and expected results
2) History of the project
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3) Financial information:
Reconciliation of budget, expenditures
Other costs associated with project
. '4)' , . Consti'uction project Issues:
.' Accountability
Construction management process - CCD's
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. Architect contract
5)
, 'Harborview Center,ongoing operations:
Steinmart lease
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. . Harborview Center operations
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, Restaurant vs. Banquet Room
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6) ,Recomm~ndations for project closure
Recommended budget amendment
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Clearwater City Commission
Agenda Cover Memorandum
SUBJECT: COMPLETION OF HARBORVIEW CENTER
RECOMMENDATION/KOTION: Approve the expenditure of $498,000 needed for the completion of the redefined
Harborview Center, and consider an itemized list of possible betterments which, if approved in its entirety, will require
an additional authorization of $266,500, and approve an interfund loan in the amount of $498,000
(or $764,500 with betterments) from the Central Insurance Fund, bearing interest at the cash pool rate, to be repaid from
Penny for PinelJas collections in FY 1999.
a aid that the appropriate offIcials be author'hed to execute seme.
BACKGROUND:
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Upon completion (Sept. 1994) of the second~f1oor renovation of the former Maas Brothers Department store in
downtown Clearwater for the establishment of Stein Mart, the Commission directed staff to proceed with the
construction of a first-floor exhibit hall and a third~floor conference center; and to seek prospective
restauranteurs who would build, at their own expense, a 5,000 square foot first-floor restaurant and a 10,000
square foot third-floor restaurant.
When our recruitment efforts resulted in no restauranteurs being interested in establishments of that size, or in
an arrangement whereby they paid the total cost of the improvements, the Commission authorized negotiations
which eventually resulted in the first-floor, 2,500 square foot, Pickles Plus lease.
In the Pickles Plus lease, the City pays all of the infrastructure or "shelllt costs and pays, up-front, the first
$100,000 of the build-out or "finish" cost (which is reimbursed by Pickles Plus to the City over the first two
lease terms); while Pickles Plus pays for all Rfinishlt costs above the $100,000 cap.
The third~floor, more formal, restaurant was intended to be leased with a similarly structured agreement calling
for the City to pay $150,000 for the Itshelllt work and to pay the first $300,000 of the "finish- work
(reimbursable), and the restauranteur to pay all finish costs above $300,000. Because the third-floor restaurant
was to also be the conference caterer, it was well known at the time that an expenditure considerably above the
$300,000 allowance for the Rfinishlt work would be necessary if the restaurant kitchen was to be capable of
preparing 1,000 full diMers.
The Commission also allotted $150,000 for the establishment of what began as a Rfood handling room- to stage
and store the food between the restaurant kitchen and the meeting rooms.
Reviewed by:
LegDl N/A
Budget N/A
Purchasing HIA
Risk HQmt. HIA
CIS N/~
AOI D
Other
originating Dept:
City Monager
Costl: S 764.500.00
Total
S none
Current fiscal Yr.
COBMlsslon Action:
o Approved
[] Approved W/conditlons
[] Denied
o ContlBJed to:
User Dept:
Fu-dlrQ sCU'u:
riiJ capiUl Irp.
C Operating
C Other
Attact.ent.:
floor Plan
flnandal Overview
iii None
SWiltted ~
City f:!a;r-_.
Advertised:
Oatt:
Paper:
II Hot RequIred
Affected Parties
III Not If led
[] Hot Requl red
Appropriation Code:
31S.94717.Sxxxxx.S19
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Completion of Harborview Center
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When negotiations with the .Bistro. restaurant revealed that they would not build a restaurant with a kitchen
capable of catering the conference center, and when the Commission declared the proposed Bistro lease as
financially unattractive, and when Globe revealed a proforma showing the third-floor restaurant space (5,000
sq. ft.) as more beneficial to the City as a rentable .Clearwater Room,. the Commission rejected the Bistro lease
and directed staff to convert the third-floor restaurant into a rentable .Clearwater Room. and to expand and
convert the food handling room into a fully equipped banquet kitchen capable of preparing 1,000 dinners.
.
While it is believed that this will all be to the ultimate financial good of the City, it has, in the short-term, made
the City responsible for what was intended to be provided by others and we must now establish a fully-equipped
catering kitchen with funds which were programmed only for partial payment. We must also rearrange
restrooms, walls, fixtures, mechanical, etc. to accommodate the redefined project. The additional funds
necessary to accomplish the project scope change amounts to $498,000.
.
Other project considerations which are optional and involve upgrades, betterments or expanded scope, are
itemized in an attached list and are identified for Commission consideration. Should the Commission decide to
effect the entire list, the total cost would be $266,500.
.
The following options are available concerning this matter:
a. Fund the facility's completion and all listed upgrades ...................................... $ 764,500
b. Fund the facility's completion and some of the listed upgrades ............................. Varies
c. Fund the facility's completion and none of the listed upgrades ........................... $498,000
d. Deny any further funding: if this option is chosen, we can complete all assigned work including the
completion of the Clearwater Room but with a shell of the catering kitchen m: we can structurally complete
the catering kitchen but without equipment and without the Clearwater Room.
e. Investigate a loan from the Catering Contractor which would be repaid with kitchen revenues - this would
lessen the $498,000 figure by the amount of the loan.
. An interfund loan in the amount of $498,000 (or $764,500 with betterments) from the Central Insurance Fund,
bearing interest at the cash pool rate, to be repaid from Penny for Pinellas collections in FY 1999, is the
recommended funding source.
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P~ase I (Stein Mart) $ 2,445,605
Phase IA (advance work for savings) $ 1,492,000
Phase II (first & third floors) $ 4,996,000
Restaurant - first floor $ 180,600
Restaurant - third floor $ 450,000
Catering Room $ 150,000
Column Removal $ 175,000
Additional Escalator $ , 160 ()()()
,
Additional 7500 sq. ft. $ 350,000
Various Upgrades $ 300, ()()()
(telecommunications, better carpet & finishes)
Additional Contingency $ 50,000
Furniture & Equipment $ 496,406
Parking Lot Improvements $ 25,400
Purchase of Property $ 1,900,000
Total to Date
$ 13,171.011
For Commission Consideration 6/6/96
Reeonfigure Floor Plan
Provide Full-service Catering Kitchen
Various FurtheJ' Upgrades
$ 143,400
$ 355,000
$ 266,500
TOTAL
$ 13,935,911
" · includes fees
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RONE .ARCHI1ECTS
II~CORPOR^TED
H. Dean Rowe. FA,lA
, Rick Rados, AlA
Thomas A. Hammer. AlA
Rick ~owe, AJA
lollY WlIde( AlA
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RoOde Roosnatlon No. AACOO2172
100 Madson Stro9t SuIto:200
Tampa, FloI1da 33602 4704
Feu 81:),221.9154
813.221.6771
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May 3. 1996
William C. Boker
Assistant City Menager
City of Clearwater
Post OffIce Box 4748
Clearwater, Aorida 34618-4748
Project: HarboTVlew Center
'Subject: Banquet KItchen and,Clearwater Room
BILL: As you are aware we ore facing a shortage of funds to
complete the Banquet Kitchen and Clearwater Room plus some
other unanticipated costs associated with completing the base
project.
The attached three 11- x 17" drawIngs with their tabulations IndIcate
the extent of the problem and the hIstory whIch produced It.
The great maJo~ty of these cost have been hard bid and negotiated
downward using value engineering. We are satisfied they are at the
lowest level possible to complete the project to the same level as
the balance of the building.
At your Instructions we have proceeded with as much of the
construction as we possibly con with the funds we have available.
That work Includes all of the Dell Infrastructure .Shell" cost and the
rough plumbing for the Banquet Kitchen. long lead Items tor
mechanical and electrlcol equipment and long lead kitchen
equipment Items.
Taking all of the above and the enclosed Into consideration It
demonstrates that all construction of 011 elements could be
completed by September 15, 1996 provided the additional funds ore
mode avalloble on May 16. 1996.
H. Dean Rowe, FAIA
HDR/mo
cc: Clark MacKinnon
Ed Porker. Jr.
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RECEIVED
JUN 0 4 1996
&~nIPA
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CITY CLERK DEPT. 1
INTERDEPARTMENT MEMORANDUM
',-t.
, TO:.
FROM:
COPIES:
, Cynthia Ei"9oudeau, City Clerk
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William C. Baker, Assistant City Manager
Elizabeth M. Deptula, City Manager
,Kathy S. Rice, Deputy City Manager
SUBJECT:
Commission request for information H Pickles Plus Lease
DATE:
June 4, 1996
Under the terms of the lease, Pickles Plus is obligated to begin monthly lease payments three
months following '''the commencement dateu. They are also obligated to open for business within
three months of the commencement date.
The commencement date is' defined in the lease as the date that a Certificate of Occupancy is issued
for the newly established restaurant. Since ,the Certificate of Occupancy is a function of the
completion of the restaurant, an elongated completion ti me would result in a corresponding opening
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MACFARLANE FERGUSON & McMuLL1DN
ATTORNEYS AND COUNSELORS AT LAW
11' "''''DIIION STRI:I:T, SUITI: 1!3oo
P.O. HOK 1531 CZIP 330011
T..."'P.... 1"1.01'110... 33001!
4DI.:J1273~I!OO I"A,K 1l1l.:J11!7.:J"'3DD
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,,.. RI:,.L.Y Rl:I"l:R TOI
June 6, 1996
Clearwater
"
The Honorable 'Rita Garvey
Commissioner Karen Seel
Commissioner Ed Hooper
Commissioner Bob Clark
Commissioner J.B. Johnson
Post Office Box 4748
Clearwater, FL 34618-4748
VIA HAND DELIVERY
Re: Harborview Center / Agenda Item #47
approval of additional expenditures
Dear Mayor and Commissioners:
,We represent Clearwaters on the Bluff, an entity that has
heretofore had substantial negotiations with the City regarding the
possibility of operating a restaurant and catering facility within
the Harborview Center. Our clients expended significant dollars,
hired architects and worked through the process of determining what
is or may be necessary to complete the Harborview Center.
Although prior negotiations did not result in our clients and
the City reaching an agreement because the City was then unwilling
to spend the money to complete, it now appears that the City is
considering expending the funds to finalize this facility. Our
clients would like to have the opportunity to renew negotiations
since the City now may be willing to expend the necessary funds for
completion.
Additionally, whether our clients are able to reach ,an
agreement with the City or not, it would appear that the City
should have a defined use or goal for the property - and end user -
before' approving the expenditure of additional funds.
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June 6, 1996
Page. 2
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In light of this, our clients have 'asked us to respectfully
request that you consider continuing this matter.
Si~~~ yours,
~y S. Cline
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HSC:koh
cc: Clearwater on the Bluffs
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HI\DATA\ATY\HSC\CORRESP.'96\GARVEY.606
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COMMISSION
JUN 1 4 1996
PHt::.:;;S
CLERK I ATTORNEY
1/27/96
Dear Rita GalVey (Mayor)
Reference: Harborview Center
Thursday night I attended the B..A..H event C.C.C. at
the Harborview Center. I was impressed with the
ambiance that center presents but greaUy disappointed
that I wi/I not be able to apply my trade in the facility
or any other food vendor that is not chosen to be the
sole vendor at the Center. If 1 may I would like to Inform
you and your associate commisioners on a overview
of the food business.
If you can equate a on/off premiss caterer as a Dr. of
Food. They are made up of general practice Caterers
that can handle all types of gourmet and casual
catering. Their are others that only specialize in
Reg/onal cooking(ltalian,Greek,etc. Others only do
outdoor cookouts and others only do wedding reception
in a banquet hall. In the Tampa Bay Area we are blessed
with over two hundred catering outfits to choose from
and a great deal of them cater anywhere within a 100
mile radius of Clearwater.. A caterer develops a
reputation and standards that are highly dependent on
subcontractors (Florist,Rental Services, Liquor stores,
, Bands, D.J. Etc). Loyallty exists that through event after
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event a bond is formed and a great deal of
professionalism and dependents exist to the point that
each recommends each other to their clients.
If you limit one food vendor to be the exclusive
representive at the Center you will lose 199 Sales
repr~sentives and another 199 of each of the
subcontracting groups that I mentioned. No one will
recommend a facility to their customers that they
cannot do business in.
If you remain on the present course you will find the
following results. The chosen vendor will be the only
source of beverage (Alcholic beverages) and the prices
will be comprable to the Hotels with a range of between
$2.00 and $4;00 per drink ++ ( Tax and Tip). The lunch
menu will run between $10 and $16 and Dinner $15 up
to $50 per person ++. The beach and other resort hotels
will enjoy this competion and with their room rates will
offer Incentive package deals that cannot be challenged.
The hotels will not be to happy to recommend the
Center because they too cannot extend their food and
beverage operation to this facility. On a personel note
how do I answer the Florida State Special Olymipic
games when they again ask me to provide breakfas',and
dinner for 1500 athletes and coaches in the $3.00 and
$5.00 per person range. Of course I would recommend
another facility that allows me to involve my Rotary Club
as labor and my vendors to supply things at cost. Over
the years my involvement in the community allows me
the lattitude to accomplish some tasks like the Teacher
Appreciation breakfast (700 guests). Like Grover's
Chevron Station on FT. Harrison I represent that last
Ma and Pa caterer that will work with a situation and
maintain high quality standards.
Thank you for your consideration in this matter.
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I will always be reminded of the commission decision
whel1 annually I write those check(s) to ~ Fred Petty.
Your Proud Citizen:
John Wiser
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BELTRAM EDGE
TOOL SUPPLY, INC.
6800 N. Florida A~enut
TAMPA. FLORIDA 33604
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PLaASE INDfCATl TtC AOOV! NUt.lBER Wl-'E.~ CRCEA1NG
(813) 239.1136
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Wli APE 1'lE.A:eD TO SUet.llT ~"'i "'OOVE OUO~"'nON FOR "QUA WlStOIiA.l.T'Ol, ~OUL:) you Pl.AC[ AN OA~R. t! AS!.uJlW IT W:L:.. RIle;,,,. ('IU;\ f1AC'tM'':' ATlVlTlCtt l'klS
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Listed by Underwrlters' laboratorIes. Inc.
Listed by. the National Sanitation Foundation
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SPECIFICATIONS:
Double deck electric convection oven Model No. (ElBa)
(ElSaR). manufaclured by Vulcan.Hart. To be mlJltirac!(, fo/ced
air convection type. Oven Interiors measure 29'"w x 23~k'd x
20"h. Front to be polisl1ed stainless st"1. Sides and top 10 be
linished with heat resistant paint. To be on painted 6~ adjusleble
legs. Heated by electric soUd sheath el~men15 rated at (25 KW)
(33 KW) at the high load tontrol selting, and (5 KW) {e.6 KWl
atlhe tow load control seltlng. O\len to pteheat to 400"F within
10 minutes. Standard with manual vent control. Oven side linings,
dOOf linings and fan cover to be porcetain on $1"1. Each section
to have removablo 11 position rack guides wilh 5 nickel plated
~eavy duty racks. Each section to have windowed doors, interior
oven lights, and auxiliary Ian switch fOt repld cool down with
doors open. Doors to opQn a full 100'. Fan molor to shut 011
when oven doors iilr& opened. Right dQO( opens when lelt door
is pulled. $idos. back and doors to bQ in$ulated wilh 2"" 01 glass
fiber. top to havo 4'". Controls to be side mOl.:nted having an
adjustable thermo:ltat t(om 200~ to 500.F. llmers to be electrical
60 minute tYPQ With continuous sounding buzzor. Exterior dimen-
sions: 39'4'W )( 3G'I."d l( 62Y,." on 6- legs. Power supply to be
(20aV) (240V). 60 H:z, (1 phase) (3 phaSi). Mcdello be U,L.
and N.S.F. listed.
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ETB8 SERIES
DOUBLE DeCK ELECTRIC CONVECTION OVEN
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MODELS:
c ET88 Standard COnvt'Ctlon Ovan (25 KW)
u ET88R. Standard eon...eetJon OVtn (33 KW)
II ~THea With Ront & Hold In Bottom Section (25 }(W)
Cl ETH88R' With Aoest & Hold In 80ttom Section (33 KW)
o ETHH88 With Roast & ,Hotd In 60th SGo\lons (25 KW)
c El1fH88R. With Roast & Hold In BOlh Sections (33 KW)
· "A" Demot" High Input KW
STANOARD FEATUReS
. Available 208 01' 240 voll. 60 Hz. 1 ()( 3 phase.
. Thermostat coollol dlal~ from roo- to SOO"F, wilh an ~OFF-
position.
. Energy saving \000 toI'\\ro\ a!\Qws a~iuotmen\ 01 \h~ hoa\ input
to the sile Or the load,
.. Au>cir.ary'8n switch for rapid cool dovm when doors arp' open. ,
. t.~ HP single speed Ian moIor.
. Continuous sounding buuef with 60 minute electric I.lmer. I
. Front finish Is polished slaJi.I~~ 'leel. Sides and top f1m$hed I
with hGat resistant paint. I
. Mounted on four palmed e- adjustablg I99S.
. StalnloS$ steql oven door gaskQl&. l
. Two mult1P8"' windowed doors with a full 1800 swing. ;
. Oven side liners, door finef5 a~ fan cover are porcelain 00
S1ee4.
. Two eleven poMion raclt St./WOrts. ,
II F"1Ve nickel plated racks. l
. COOl 10 the touch oven door handle:s. {
. Roast & Hold (H and HH models only) includes 1~ HP Ian t
molar. 5 hour IlllUJr. ()l'~sel holding th'ml'lQSlal and "Roast t. I
Hold" selector swilch.
. Ono yoar limIted parts and labOr warranly.
OPTIONS AT EXTRA COST
c: StainleSS Sleel side (spetify side
w Staink!s.s sto~1 both sides.
i:l StainlesS steel top.
o Paln~ed rear motor enclosure.
I: Stainless steel rear motor enclosure.
r I Porcelain CI1amelCld drlp pans.
u Stalnle$$ s\ool drip pens.
o D stAinless stetlleg5.
(J Ca&tare, lron\ two GrelodUog.
U Stalnles.s sleel sldQ liners, door liners and fan covar.
t.: 5 hour timer in place 01 standard 60 minute Ii mer.
o 12 hour tlmer lOr "~st & Holdw selector switch.
o SOfId dOOfS (oven Ught and av)Ciliary Ian swrtch nol $Uppll~:l1
(No charoe~.
o Se<:ond veer Ol\18J'lc;ltd llmiled pariS and laDor warranlY.
ACCESSORfES
o AddltlontLI oven racks (Ouar:llty
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deep drawn - coved corner.~"'''---- -- '1'
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drainboards
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430 $IS bowls 12" deep
430 SIS drafnbDsrd8
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shlppingu
O. A. size
(VI x l)
three compartment -- no drainboards
19 x 16 n/a 414.16-3 ~ . $1833 412-16.3 ~ $lS26 85 25.7 25 "2 x 59
22x22 nla 414-22-3- ~ 1691 n'a n/a 115 37,' 28 1:'2 x 76 1
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24 x 24 rV'a 414-24.3- '"r '2628 rYa n'a 134 41.5 30 1i2 x 62 j
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three compartment - one drainbonrd
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18- A or l 414.16-3-18 R or l ~ $1940 412.16.3-1e R or L ~ 51842 102 33.3 25 1/2 x 7'; ,
1~ )( 16
24- A or L 414.16-3-24 R or L 1956 412-16-3.24 R or l 1859 106 35.8 25 1/2 x 80 ,
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1S-R or L -414-1-7.5-3-16 R or L 2033. rVa n/a 107 37.9 26 x 80 :
19112 x 171/2 2:4" R or L 414.17.5.3.24 R or L 2051 n'a nla 112 39.7 26 l( ~ 1/2
.
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24- A or L I
22 x 22 414.Z2.3.24 R or LO 2703 rY'a nia 130 48.4 28 1/2 )( 98 I
24" R or L .. ,
24 x 24 414-24~a-24 R or L' ~ 3504 ria nla 143 54.6 30 1;2)( 1051/21
19 x 16
three compartment - dOuble drainboard$
18- R & L 414.16-3-18 '! $2006 412.16-3.18 "'! $1906 115 40.9 25 "'2 x 90
24- R & L 414-16'3-24 ~ 2041 412-16.3.24 " 1939 120 .~6,O 25 1:2lC 102
, S" R & L 414-1 2103 nia rv'a 120 46.2 26 )( 9; 1/2
24" A & L 414.11.5.3-24 iVa n/a 126 50.4 26 y. 1013 ~ 1'-
wR &. L 414.18.3.1 e. ") 2653 ria t\'a 14e SO.5 30 1/2 x 99
24"R & L 414-18-3-24- "M 2723 r'la n/3- 155 57.0 30 1/2.-: 108
24" A & L 414.22.3-24' ~ 2803 nla 1\'3- 140 59.6 28112 x 1~O
24" R & L 414-2.:S.3.24. .... 3581 rY8 nla 150 65.2 30112)( 1~9
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,.fOf to eatalog ah... 20.04
,.f., to catalog .ho.t 20.0::1
NOTE: 30" and 36" drain boards available upon request
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lt~lt~m.I:y wel<lc:d I' Sink and n:WQ a sp!3sh.
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. .f('m:lfe :'0\'0 sels 'JI fau~~: hC'.l?S
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The Amana CDmmcrci~1 Model RC16SE
brinb'$ "BIG OYEN" dur.:1biliry 311d uffcn
wid~ ,'\:rsatilitr in the c:\'cr.ch3ngillg food
Rrvice industry. lu rIIgged conwuction i5
gre:lt fl.1r high ,'oJumc u,~ :tuch :I.~ r.,:;c (Ufxl
ch.\ins, restaur,lIm, cOlwcnicncc Slores. 3J1J
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CLEARWATER FINANCE
JUN.ll.1996 12:47PM P 1
PHONE NO. : 813 462 6250
FROM
To:
Sue Diana. Asst City Clerk
Fax:
6488
From: lay Ravins /813-562-4533 Fax -4535
Date: June 11, 1996
Ro:
Harborview Property Purchase
Pages: 2
.
.
.
.
.
.
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.
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.
CJ Urgent Ii'J For Review 0 Per Your Request 0 Please Reply D Please Recycle
No_ Suo, par the attached closing statement. along with addfl itlfo from our year-end
audit IDes. the proporty purehose components are:
Eamoot dopoe.it during fisca190191 S 190,000.00
ProCeaaionalservloos during fiscal 90191 $ 2,000.00
Survey during fiscal 91/92 $ 7,838.20
County tax proration paid @ closing $ 6,474.85
Recording or deed paiid @ closing S 15.00
Documentary stamps on deed @ closing $ 11,400.00
Balance 0($1,900,000 purchl18e price (90%) $ 1,710,000.00
TOTAL PURCHASE PRICE
$ 1,926,229.14
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BUYER SETTLEMENT STATEMENT
FILE NO. 2827C
CLOSING OFFICER: Linda A. Collins
BUYER: Community Redevelopment Agency of the City of Clearwater
i'
SELLER:
Allied Stores General Real Estate Company, Jne
PROPERTY: Clearwater Haas Brothers Clearwater Florida
SETTLEHENT DATE: 12-10-91
PRORATION DATE: 12-10-91
SALE PRICE:
1,900,000.00
===============~======c=============~c======~============~=========~=================~~======
DEBlr
CREDIT
SALE PRICE..............,............................................ I .. . .
EARNEST HONEY DEPOSIT......................... . . . . . . . . . . .
COUNTY TAX PRORATION DR/CR... from 12-10-91 thru 12-31-91
1,900,000.00
190,000.00
DOCUMENTARY STAMPS ON DEED.................. . . . . . . . . . . . . .
5,1t74.85
13.00
11 ,400.00
RECORDING 1 DEED............................................................
GROSS DUE FROM BUyER................. . . . . . . . . . . . . . . . . . . .. 1,916,889.85
TOTAL PAID BY/FOR BUyER..................................
190,000.00
(;ROSS DUE FROH BUyER....................,.........'.......... -f . .. .. . "" II .. ... . II .
TOTAL PAIn BY/FOR BUyER..................................
1,916,689.85
190,000.00
-----------.....---
--------------
NET FROM BUyER....,...... I- iii .. .. . . .. .. .. . .. , . .. .. . -II . .. . .. .. .. .. . . .. II . . . lip . .. .
1, 726,889.85
~
Community
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SELLER SETTLEMENT STATEMENT
FILE NO. 2827C
CLOSING OFFICER: Linda A. Collins
BUYER: Community Redevelopment Agency of the City of Clearwater
SELLER: Allied Stores General Real Estate Company, lne
PROPERTY: .Clearwater Haas Brothers Clearwater Florida
SETTLEMENT DATE: 12-10-91
PRORATION DATE: 12-10-91
SALE PRICE:
1,900,000.00
~============================================================================================
DEBIT
CREDIT
SALE.. PRI CE. . . . .. . . . I . .. . . .. . . . . . .. . . . . . . .. . .. . . , , . " . . I- , , I . , , . .. .
1,900,000.00
5,lt7lt,85
COUNTY TAX PRORATION DR/CR... from 12-10-91 thru 12-31-91
OWN ER · S POLl CY . I .. . III . . " It . . ,I . . . II- .. . . . . II ,. . , .. . ... II It . III . . .. II" . . .. .. . . ..
8,275.00
to TICOR TITLE INSURANCE
Order, Hotion, Contract Addendum....... ............ ......
J qQO Ta xe s ,. . . . . .. ,.. .. .. It . . . . '" . .. , . . . . .. I- ... . I- . . . .. . . . . . .. . .. . . .. , It . III .
196.65
118 , 982 . 00
, to O. Sanford Jasper
{:oordination Fee. III............... t.... I........ I.......................
300.00
to Tiear Title Insurance Company (Columbus)
Attorney's Fees....... 1-......... 1-... I- 1-..... 1-..... I- 1-....... 1-..........
2,500.00
to McWhirter, Grandoff & Reeves, P.A.
GROSS DUE TO SELLER. II . I- I- I- I- I- I- I- . . . I- I- I- .. I- . .. .. . . .. .. .. . . .. . . .. .. II . . . .
1,90S,474.BS
TOTAL REDUCTIONS TO SELLER. .................... ..........
130,253.65
e GROSS DUE TO SELLER I- . .. .. .. .. . .. . .. .. . , I- .. . .. ... . , . . . , . . . . , . .. II I- t . . I- ..
TOTAL REDUCTIONS TO SELLER... . . . . . . . . . . . . . . . , . . . . . . . . . . . .
1,905,474.85
130,253.65
--------------
--------------
NF,T TO' SELLER. . .. II . I- .. . .. . .. It ... .. .. ,. I- II . I- . I- I- .. .. .. I- . .. . .. . .. .. . . II . . . I- . .. ..
11775,221.20
====================;========================================================================
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Allied Stores General Real Estate Company, Tnc
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INTERDEPARTMENT MEMORANDUM
TO:
Commit~n~ Karen Sed
~ -........rv....Al
William C. Baker, Assistant City Manager
FROM:
COPIES:
Mayor and Commissioners
Elizabeth M. Deptula, City Manager
Kathy S. Rice, Deputy City Manager
Barry Strafacci. Harborview General Manager
. SUBJECT:
DATE:
Harborview
May 30. 1996
Enclosed herewith is a response to your May 22 memorandum to Mrs. Deptula requesting
various items of infonnation relative to the subject matter.
'The data herein is arranged in order of their appearance in your May 22 request. The
individual answers are stapled so that they do not run together. All of the questions are
answered except those which we believe arc addressed in the agenda item appearing in the lune
6 packet.
While we believe the information herein to be completely accurate, it was gathered hurriedly and
can be reported in much greater depth should you believe necessary.
. I
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attachments
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Office of the City Commt~lon
TO:
Betty Deptula, City Manager
Commissioner Karen Seel 1)'o,L<.. n S:-(..L
Mayor and Commissioners
Kathy s. Rice, Deputy City Manager
William c. Baker, Assistant City Manager
Barry Strafacci, General Manager, Harborview
COPIES TO:
COMMISSION
FROM:
COPIFS:
MAY 2 3 1996
PRESS
CLERK I ATTORNEY
SUBJECT:
Harborvle"
DATE:
May 22, 1996
........**...........*......................................
As we are now looking at significant dollars for the kitchen and for the finishing of Harborview,
please provide the following: .
1) All costs to date. Please include and delineate source of monics:
a) Purchase of Maas Brothers
b) Original, if any, contracts to designlbuiJd
c) All change orders with rationale
d) Any and all City of Clearwater-provided services to complete project including
materials and labor cost
2) All projected costs to complete every aspect of Harborview
3) History of restaurant RFP/negotiationslchange to Banquet Hall. Please include original
projected costs versus new costs and ration~e to upgrade
4) Please provide a detailed .punch list" to complete entire Harborview project
5) Please provide a profit and loss statement
a) Since fiscal year to date
b) Projected for entire fiscal year. Be very specific in revenues/expenses
6) Warranty information on building and systems, i.e.. life 'cycle of all parts of building
and system
After this information is received by the Commission, please schedule a tour or Harborview.
Thank you!
'.}
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l"'AY. :3B. 1996 8: 5Sf:t1 RQ.E MO-llTECTS
NO. 445 P.2/3
IONC ,6J(01flEC1S 1;1
INCORPORA'IO
HARBOAVEW CENTER RN.6NCtAL OVEFMM DATA
MOV SO. 1996
RJNOtNG
Total Funds AIoecrted by Cfty CorrvnISs\cn
101' DeSIgn ond constructk:In Inc1uClng
S43ASO transfer from Purnllu'e "EQuIpment $10.818D35
EXPENSES
. Confn.'Ict 10 Dote
Phase I ($ 2.527/1:I'IJ
Phose rA ($ li83 .884)
Phasall ($ 6,664ti86l
Total CoI'!frQQt Sum 10 Dote ($ 8JJ76~79)
. Controctora FQe &. General Condiilona ($ 777~
Total COntract sum and contractOI1 Fee (8 9A5SP48>
. Alchhctural and Engfneomg Fee ($ 644,387)
. Del SheD ConItn.Ictton 'Cort
OndUdel GC Feo . General CondfloN,
CI'Id AlE Fee) ($ 163 ,CXX))
.. Del Rnhh Budget ($ l00,(XX))
Total OeD SheI & RiIh ($ 263tarJ
" ($10,861.ose>
To1Ol Dealgn and constcuetkn Expense
TOTAL OONSTRUC'nON RINDS AV.AJl.AlLI $ 457.000
PI=NO,Nc; t"'nN.~UC11ON
(fnckldfng al GC & AlE Fooe)
II
. Bc:n1uet KltcMn ($ 831 lttf)
. CIe~rwoter HoI (8 374,00.))
, ($ 7tX5/m)
Toftd
PbIfdo AOtIanon No. .v.c:cm172
\tlCfModbcn SToat IUt'e 2t.D
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~y .30. 1996 e: 56A'1 Ra..E MCHITECT5
t'lO.445 P. 3/3
ROM: AROfllECfS
INCORPORAT!D
.'
HAABORVlEW CENTErt FINANCIAL OvaMEW DATA
tv1ay 30. 1996
Page Two
.
Projected ConItructicn De1lclt ($ 2481XJJ)
(8457 taJ avaloble)
KItchen EQUipment (New & USed) ($ 2S01X1J)
TOTAL PROJECl' DEFICIT ($ 498,00CD
Plus Upgrade consideratIoN
<see list betOW) ($ 266.mJ,)
TOTAL PROJ&CT DEFlCrrWl11f All UPGRADES ($ 764.500)
UpgradeS Worthy 01 eonsJd&ratton
. Upgrade Clearwater Room (chandelier IIQht nxturea, wood
1R'n and upgrade carpet)
· Convert portlon ct Lower Level noor ~ck at house' caterlng
At8a to Food and Drink storage to ~pIement Banquet Kttchen
o Add mobile I<Jtchen and SeMrcl EqLdpment
· Two SklGd MOfCIuee Sgn for HarborVJaw CenmJ'o allowance.
S25,(XX)
S211:t1J
$lallXXJ
$55,Q1X)
. UpgrodQ and aotIvat& exlsffno elevatOr conneetnQ Lower ExhIbit
Level 10 Upper Conference Room Level cmlctNOy on .ouIh waD)
. AddHlonaI RehablUtafton work at Upper Level Southwest Men" Room
. Improve Ib stair HardWcn (eXistIng)
. Add north ontronco CXInoPVto Milm at Porldrg Deck
. Act:J New Sbfplng ot Parking c.ck
. Ac:k:f Land6eaJ)lng In large pota for Parking Deck
(by CttV. Pak & RecreaffOfll
$19,(XXJ
$3Jm
$2SJ)
S6.tm
$2.500
86BXJ
. SUbTotal
S266JaJ
II
PIoI!da ~n No. MCanI72
1~~0dbC!:l sn.t Sull.:ZOO
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Phase I (Stein Mart)
Phase IA (advance work for savings)
'Phase n (first & third floors)
Restaurant - first floor
Restaurant - third floor
Catering Room
Column Removal
Additional Escalator
Additional 7500 sq. ft.
Vanous Upgrades
(telecommunications. better carpet &. finishes)
Additional Contingency
Furniture &. Equipment
Parking I.ot Improvements
Purchase of Property
$ 2,445,605
S 1,492,000
$ 4,996,000
S 180,600
$ 450,000
S 150,000
$ 175.000
S 160.000
$ 350,000
$ 300.000
$ 50,000
S 496,406
$ 25,400
$ 1,900,000
Total to Date
$ 13,171.011
For Commission Consideration 6/6/96
Reconfigure Floor Plan
Provi~e Full-service Catering Kitchen
Various Further Upgrades
S 143,400
$ 3SS,OOO
$ 266,500
TOTAL
S 13,93.5,911
, · includes fees
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1'0: Bill Baker, AuJstant City Manager
FROM: TinA W1Ison, Budget Director 11
SVBJECT: Harborview Cen!er
~~. 31t. 1996 11: 12A'1 P 1
PHl-E N:l. : 913 462 S250
CITY OF CLEARWATER
IntudepartmeJrtd Co~ndence
DATE: May 30, 1996
Wlth the exception of the proposed agenda Item regarding the Harborview Center .~.,:
tho foUowlns sources of funds have been approved for the Harborview Ce.tttcr Janel purcbaae,:
constNction, and furniahinp:
I..Bw PurehaW
InfrutrUCtum Tax.
,"
$1.926.7l.Q .
Construction
, GeDcral Pl.1n4 hvenuel $1.238,230
Infrutnu.1Dl'e Tax 6,271,780
Special Development Fun4 3.032,600
Community Redevelopment AgeDJ:Jy 150,000
HarboMcw Center JOO.OOQ
SubCota1 SlO.793A61Q
Fumi~ &. ~ent
Inftasttucture Tax
General Pund ~VClDJ.CS
Subtotal
Total PuD_
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,-.
$299,S16
ti6.89q
~.406
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Printed from page 3 of MCC06A.92
(17-Jun-92)
aa.a_.~~=====D=~_~=Q=a=ca=====_=a.~==aa====a=.=g=a=
Commission Meeting 6/4/92
ITEM #8 - Accept Maas Brothers Task Force report and accept Maas Brothers
property back from the Community Redevelopment Agency (CRA)
Ed Mazur, Chairman of the Maas Brothers Task Force, on behalf of all
fifteen members of the Task Force thanked the Commission for the
opportunity to be involved in this process. He reported the Task Force
had received input from over 75 individuals, including tourists. He
stated the Task Force debated whether or not to address just the 3.8 acre
site or the entire bluff and decided to make the primary recommendation
for the Maas Brothers site only and'to have secondary recommendations
regarding the entire bluff should the Task Force decide to do so.
He reported there were three basic schools of thought; 1) to remove
the building and expand the park, 2) to refurbish the building and put it
into use as soon as possible and 3) to remove the building and have the
site developed in some way.
The primary recommendation of the Task Force is for the City to enter
negotiations with the Florida Gulf Coast Art Center. He also reported on
the companion recommendations that the Task Force developed which are: 1)
Whatever portion of the 3.8 acre site west of and not needed for the Art
Center facility be made into parkland; 2) Any expense involved in the
demolition of the existing building be borne by the Art Center; 3) Title
or control of the land remain with the City; 4) A civic room/auditorium
that will hold at least 500 people in a banquet setting be included; 5) A
public restaurant with a water vista with a capacity that would qualify it
for a beer and wine license be included; 6) The City and Art Center
consider providing a transportation, hub on site (not construed to be the
responsibility of the Art Center) .
Accessory to those recommendations but not necessarily a part of the
negotiations, the Task Force further recommended: 1) if negotiations with
the Art Center fail, the building be torn down and the site put to public
use and/or parkland use; 2) The vista on the south side (Cleveland Street
frontage) be opened in accordance with City Code; 3) The SE corner of the
site be used by the City for access between Cleveland Street and Osceola
Avenue to include the closing of Drew Street on the W side of the Maas
Brothers property and the expansion of Coachman Park; 4) More specifically,
Drew Street be closed south of the turn basin (where Drew Street becomes
N/S) and Coachman Park be extended to the water.
He stated the Task Force discussed how to reach the recommendation
and recommended the property stay with the CRA and whatever recommendation
is put forward be subject to a referendum.
He stated there was strong feeling among some of the Task Force
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motion failed due to a tie vote.
. He thanked City staff for their input and assistance and thanked the
City Clerk for her guidance during the process.
Commissioner Regulski moved to accept the Maas Brothers Task Force
report and direct staff to bring forward the necessary actions to transfer
ownership of the 3.8 acre Maas Brothers ,site from the Community
Redevelopment Agency to the City and to commend each and every member of
the Task Force for their exemplary work. The motion was duly seconded and
.carried unanimously.
It was requested a meeting be set with the Art Center. The City
Clerk reported a presentation from the Art Center has been scheduled for
the Work Session of June 15th.
" ,
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.1rinted from page 1 / 2 of MCR06B.92
(23-Jun-92)
..........ma.._......._..............................._
6/18/92]
COMMUNITY REDEVELOPMENT AGENCY
June 18, 1992
The City Commission, meeting as the Community Redevelopment Agency,
met in regular session at City Hall, Thursday, June 18, 1992 at 11:29 P.M.,
with the ,following members present:
Rita Garvey Chairperson
Lee Regulski Member
Sue Berfield Member
Richard 'Fitzgerald Member
Arthur X. Deegan, II Member
Carol Horne-Warren ex-officio member
Also Present were:
Michael J. Wright
Milton A. Galbraith, Jr.
Cynthia E. Goudeau
Executive Director
Agency Attorney
Secretary
ITEM II. - Minutes:
Member Berfield moved to approve the minutes of the June 1, 1992,
meeting. The motion was duly seconded and carried unanimously.
ITEM III. - Accept. City'S offer to purchase the Maas Brothers site for $1,
926,710 plus customary closing costs
The Maas Brothers Task Force presented its report and recommendations
to the Community Redevelopment Agency (CRA) on June 1, 1992. The CRA
accepted the report 'and vote~ to support the Task Force's primary
recommendation that the City negotiate with the Florida Gulf Coast Art
Center on the Art Center's proposal to use the property. At that same
meeting the eRA voted to indicate to the City its desire to relinquish its
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The City is offering to purchase the property for $1,926,710 which is
the CRA's actual investment in the property. The City will be liquidating
its $1.3 million dollar loan to the CRA and paying the eRA $626,71~ in
order to complete this transaction.
Member Regulski moved to accept the City of Clearwater's offer to
purchase part of Lot 3 & all of Lots 4 & 5, Edward Mill's Subdivision and
part of Lots 1, 1-A & 2, Rompon's &,Baskin's corrected map of Causeway
Business District, commonly,known as the Downtown Maas Brothers site for a
price of $1,926,710 plus customary closing cost. The motion was duly
seconded and carried unanimously.
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INST t 92-235177
AUG 13, 1992 11:12^M
r PINELLAS COUNTY FLA.
OFF.REC.BK 7998 PO 606
SPECIAL WARRANTY DEED
THIS SPECIAL WARRANTY DEED made aria executed the J'PIJ... day of ~
1992, by the COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA,
a Florida redevelopment agency, hereinafter called the grantor, to the CITY OF
CLEARWATER, FLORIDA, a Florida municipal corporation, hereinafter called the
grantee:
(Wherever used herein the terms "grantor" and "grantee" include all
the parties to this instr'ument and the heirs, legal representatives
and assigns of individuals, and the successors and assigns of
corporations.)
WITNESSETH: That the grantor, for and in cons ideration of the sum of $1.00
and other valuable considerations, receipt of which is hereby acknowledged, by
these presents does grant, bargain, sell, alien, remise, r~lease, convey and
confirm unto the grantee, all that certain land situate in Pinellas County,
Florida, legally described on Exhibit A attached her~to and incorporated herein
by reference.
TOGETHER with all the tenements, hereditaments and appurtenances thereto
belonging or in anywise appertaining.
TO HAVE AND TO HOLD the same in fee simple forever.
THAT grantor specially warrants title to said property and will defend the
same against the lawful claims of all persons whomever claiming by, through or
under said grantor.
IN WITNESS WHEREOF, the grantor has caused these presents to be executed
in its name, and its corporate seal to be hereunto affixed, by its proper
officers thereunto duly authorized, the day and year first above written.
WITNESSES:
.
ft!#r?r'~
t1eLLY (l4USIfI)' b-
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PINELLAS COUNTY FLA.
OFF.REC.BK 7998 PG 607
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STATE OF FLORIDA
COUNTY OF PINELLAS
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BEFORE ME personally appeared Rita Garvey and Cynthia E. Goudeau, to me
well known, and known by me to be the individuals described in and who executed
the foregoing instrument as Chairman and Secretary of the above-named agency,
respectively, and that the seal affixed to the foregoing instrument is the agency
seal and the said instrument is the free act and deed of .the agency.
WITNESS my hand and official seal this IV~ day of ~ 1992.
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tot 3, less the East 15 feet thereot, aoo all of ~ts ~ and 5, ElJoL'JU) MIt~' 5
SUBOlvtSIOO, according to plat thereof recorded in Plat Book 9, page 36, public
records of Pinellas County, Florida.
-All)-
PAR:EL 2:
tots 1, l-A and 2, RQ4PON'S , BASKIN'S COIUUrl'ED ~ OF CAUS~Y BUSINESS DISTRICT,
according to plat thereof recorded In Plat Book 51, pa9CS 1 400 2, public records of
Pinellas County, Florida, lesd that part of Lot 2 described 1n o. R. Book 927, page
9 and Also Less that part of tot. 1 and I-A described in o. R. Book 1991, page 594
an:! Also Less that part of Lot 2, lying within Cleveland Street and Ore\ll Street,
said Parcel 2 being fU%ther described as follows:
Beginning at the Northeast comer of Lot 1 of said RQofPON'S , BASKIN'S CORREX:"rED K\P
OF CAUSarlAY BUSINESS DISTRICT 'for a Point of BeglMingl run thence South 1026' 17"
East along the East line of said Lot 1, 111.92 feet to the Southeast corner of said
Lot 1, thence North 8goS8'26~ West along the South line of said Lot 1, 195.9 feet;
thence Sooth 1026'17. East, al~ the East line of said Lot 1-A. 112.46 foot to the
Southeast corner: of said Lot 1-AI thence tJorth 89058' 26- West, al0n9 the South 1 ine
of said tot 1-A, 381.62 f68t1 thence along the arc of a curve to the right, whose
are is 163.19 feet; whose rDdiua is 679.28 feet1 and whose chord is North 83093' 55"
West, 163.49 feet; thence South 4049' 48" East along Easterly line of Lot 2, 19.72
feet 1 thence North 8gOSS'26" West along tha SOUth Una of tot 2, 32.9 feet; thence
North 4049'48" West, 218.16 feetl thence South 89059'26" East, along the North line
of Lot 1, and said line extended, 561."8 feet; thence tJorth S&007'14" East, 219.85
feet to the Point of BegIMlng. Less that part of saId Lot 2 lying within Cleveland
Street and Drew Street.
TOGETHER WITI-h
All or the reversionary or reverter rights or the Grantor In and to the
followIng tracts: (1) the East 15 feet of Lot 3 of the aforesaid Edward Mi1Js
Subdivision, retained under and by virtue of the Fee Simple Deed dated
September 24, 1940, to the City of Clearwater, Florida, as recorded In
Orficial Records Book) 570, Page 30 I, Plnellas County, Florida; (2) that part
of Lot 2 or the aforesaid Rompon's fond Baskln1s Corrected Map of Causeway
Business DistrIct, retained under and by ylrtue of the Indenture dated June
13, 1960, to the City of Clearwater, Florida, as recorded In aUielal Record
Book 927, Page 9, Plnel1as County, Florida; and (3) that part of Lots 1 and
I-A or the aforesaid Hompon's and Baskin's Corrected Map of Causeway
BusIness District. retained under and by virtue of the Special Warranty Deed
dated January 6, 1961, to the State of Florida, ror the use and beneClt ot the
State Road Department of FlorIda, 8S recorded In Official Record Book
1081, Page 594, Plnellas County, Florida.
SCHEDULE A
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AMERICAN
INS T. I T UTE
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ARC HIT E C T S
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,AlA Document B/51
Abbreviated Fonn of Agreement
Between Owner and Architect
for Construction Projects of Limited Scope
1987 EDITION
THIS DOCUMENT liAS IMPORTANT LEGAL CONSEQUENCES; CONSULTA TION WITH
AN A7TORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION.
AGREEMENT
made as of the Seventh
Nineteen Hundred and Nlnety.Four,
BETWEEN the Owner: The City of Clearwater
(Name! IlUd tJddl"C':l$J Post Office Box 4 748
Clearwater. Aorida 34616
day of April
in the year of
md the Architect:
(Name mill addn':f;$J
ROWE ARCHITECTS Incorporated
100 Madison Street. Suite 200
Tampa. Aorlda .33602
For the, following Project:
(I"clllde tklallftJ dC':rcrl/1fI"" "11"nljrr.", "~'I,lit"'. ml,/n"" "1/".'"-"/11','
Renovation of former Maos Brothers BuildIng at the comer of Osceola Avenue and Cleveland
Street In downtown Clearwater to accommodate: (1) 0 Stein Mart Store on the Main Roor;
(2) F~ure communIty use/restaurant on Upper Floor. and: (3) Meeting center/restaurant on
lower Roar. (See Article 12 for more detailed scope descriptions,)
The Owner an~ Architect agree as set forth below,
(:UflyrlHhl 1-"74. ItnK, C) 19H7 h)' The ^mcrl~'"JI1II1~lhllh: ur ^f\1111~'I;11I. 17.\~ New "urtc ^\'~'UK.', N.W.. WlL,hlnJtllm.I>'<:. lCICICI('I,
RcpmcJoolun uf the m=,wrloll hcn:ln ur :l1In.~:I1U l:al quuI:llh III uf hlt flru\'L~IUI\'I wh hllclt ""rllll:n pcrIllL'I.~k III u1 I hI.' ^ I^ vk 1I:lICl1111e
mpyrlj(hl I;lWlI uf ilK' IInhl.'\J l\1:a1~'lIlllld will he IIUhl~~' In I'WI f1n~'\1IIIHn,
AlA DOCUUEHT .", . AOnRI!\'IAnI>UWNF.R ARC:III'I'F.C:T Mi Rt!I!M t!N'" TIIIIlIH!UIl1UN. ........ · C) WII7
TilE AMIIRI(:AN 1N.~nT'1TI! nil AR(:tIIn:I:TS, 17.'~"NP.W \'OIl.K ...VENI:f., N."'.. W.....UIlNOTUN. 1),(;, llllO',
8151..1987 1
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TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT
ARTICLE 1
ARCHITECT'S RESPONSIBILITIES
1.1 ARCHITECT'S SERVICES
1.1.1 The Architect's services consist of those services per.
formed by the Architect, Architect's employees and Archllect's
consult2nts as enumer:tted In Articles 2 2nd 3 of lhls Agreement
and any other scrvlces Included In Article 12.
1.1.2 The Architect's scrvlces shall be performed as expedl.
t10usly as Is consistent wllh professional skU! and care :tnd the
orderly progres.'! of the Work,
1.1.3 The services covered by this Agreement are subject to
the time lImitations contained In Subp:zr:tgr.aph 11.5.1.
ARTICLE 2
SCOPE OF ARCHITECT'S BASIC SERVICES
2.1 DEFINITION
2.1.1. The Architect's B2s1c Services consist of those described
under the three phases IndenUfled below, :zny other services
Identified In Article 12, and Include norm:Ll SlnlCIUr:zI, mc:ch:ml.
-:iI and electrical engineering scrvlces.
2.2 DESIGN PHASE
2.2.1 The Archllect shall review with the Owner 21tematlve
2ppro:zchc:s to design :md construction of the Project.
2,2.2 B:ased on the mutually agreed.upon progr:un, schedule
:and construction budget requirements, Ihe Architect sh:tll
prepare, Cor :zpprov:a.l by the Owner, DesIgn DocumenlS con.
slstlng of drawings :and other documenlS :appropri:ue: for the
Project, and shall submit to the: Owner a preliminary estimate of
Construction Cost.
2.3 CONSTRUCTION DOCUMENTS PHASE
2.3.1 B:tSCd on the :ilpproved Design DocumenlS, the Architect
shall prepare, for 2pprowl by the Owner, Construction Docu.
menlS consisting of Dr:twlngs and Spcclfiollon:; sclling forth In
det21i the requirements for lhe construction of the Project and
shall advise the Owner of :any :ld/uslments 10 previous
prcllmln:a.ry estlm:ltes of Construction Cost.
2.3.2 The Architect shall :assIst the Owner In connectlon Wllh
the Owner's responsibility (or filing documents required for
the ~pprov:al of govemmem:Ll authorities having Jurisdiction
over the Prolect.
2.3.3 UnlC.'i.'i provided In Anlele 12, the: Archilect, follnwlnH
the Owner's ;lpprov:al of the Construction DocumenlS ant.! of
the l;atcu preliminary e:\Ilm:ue of Construction COSl, shall2SSl~t
the' Owner In oht:tlnlnR bids ur ncgullated prnpos:tls :lnd :l.o;$lst
In 2wardlng :and prep2ring COnlr:lCts for construction.
2.4 CONSmUCTION PHASE-ADMINISTRATION
OF THE CONSTRUCTION CONTRACT
2.4.1 The Archllect'S responsibility to provide Basic Services
ror the Conslrucllon Pluse under this Agreemenl commences
with the ;lw:lrd of the Contr:lCl for Construction and terminates
at the e:U'Uer of Issuana: to the Owner of the final Certlfic:ue for
P:lyment or 60 wys :a.fter the d21e: of Subst2ntbl CompleUon of
the Work, unless e:xtended under the terms of Subp:tr:tgr:tph
10.2.3.
2.4.2 The Architect shall provide :ldmlnislr:ltlon of the Con-
tr:lCl for Construction :IS set fanh below :md In the edition of
AlA Document AlOI. Genet2i Conditions of the Contr:lct for
Conslruction, current :IS of the d:ue of this Agreement.
2.4.3 Dullest rc:sponslbUlUcs :md limitations of :iluthority of the
Architect shall not be restricted, modified or exlended wlthoul
written 2grc:emeot of the Owner and Architect with consent of
lhe Contr:actor, which consent shall not be unr~n:lbly
withheld.
2.4.4 The Architect sh:ill be a represen12t1ve of:llld shall :ldvlse
:and consult wHh the Owner (1) during constructIon untO I1rul
payment to the Contr:lctor Is due ;IJld (2) :IS :an AddlUon:al Ser-
vice at the Owner's direction from lime: to time during the cor-
. recllon period described In the ConlI2ct for ConstrUction.
2.4.5 The Architect shall vlsll the slle: at Interv:Lls approprl:ue
to the suge of constructIon or :l5 otherwise :lgrecd by the
Owner :md Architect In wrlllng to become generally (amUbr
with the progress and qu:tUty of the Work completed and lO
detennlne In gener:tllf the Work ls being performed In a man.
ner IndlCltlng that the Work when completed wID be In 2ccor.
dance with the Contr:tct Documents. However, the Architect
shall not be required to make exh:lustlve or continuous on-slle
Inspections to check the qu:allty or quantity of the Work. On
the b:l1.ls of on-site observations as an :a.rchltect, the Architect
shall keep the Owner Informed of the progress :md quality of
the Work, and shall cndovor to guard the Owner ag:W1st
defeclS :md deficiencies in the Work. (More extensive site
represe7llalion may be agreed 10 as an Addflional Serofcc, as
described in Paragraph 3.2.)
~.4.6 The Architect shall not have: control over or ch:lrge of
:lnd sh:all not be responsible (or construction means, methom,
techniques, sequences or procedures, or for s:afety preouUons
and progr:uns In connectIon with the Work, since these arc
solely lhe Contractor's responslblllty under the Conlr.l.ct for
Construction. The ArchilCCt shall not be responsible (or the
Contr:lctor's schedules or f:Lllurc to c:ury out the Work in
accord::mce with the Contr:lct Documents, The Archllect sh21l
not have control over or charge of acts or omissions of the
COnlr:lctor, Subcontr:lctors, or their :lgenlS or employees, or of
any other persons pcrfonnlng portions of the Work.
2.4.7 The Archllect sh:tll a[ 211 times h:lve access to the Work
wherever It is In prepmtlon or progn:ss.
2.4.8 D:LSCd on the Archltecl's obsctv:iltions :md cvaluallons of
the: Contr:tClor's Appllc:ltlons for Payment, the Architect sh:ill
review :and a:nlfy the amounlS due the Contr:lctor.
2.4.9 The ArchIICCI':S ccnlfiotlon for payment sh:lll constllute
:I representation to the Owner. based on the Architect's obser.
vatlons 2lthe slle:lS proVided In Subp:zr:zgl':lph 2.4.5:and on the
AlA DOCUMENT" 1111 · A DO R EV I'" TED OWNER." RCl1l1'ECT AOnl!EMENT · Tit Inn F.DITION · AI"- · Cll9ll7
TilE AMf.RICAN IN:'iTITUTF. Of ARr.IIITF.r.n, 17.\~ NF.~' YORK AVENUE, N.W.. ~'A:lIIINGTON. D,C.ln006
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B151~1987 2
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ARTICLE 5
CONSTRUCTION COST
DEFlNITION
5.1.1 The Construction Cost sh:tll be the to~ cost or esti-
mated cost to the: Owner of:ill clements of the Project designed
or spcctned by the Archllect.
5.1.2 The Construction Cost sh:tll include the cost at curtalt
market rates of labor :and materials fum1shed by the 0 wner ::md
equipment designed. spcclnr.d, selected or specl:tliy provided
ror by the Architect, plus a reasonable aUow:mce (or the Con-
tractor's overht2d and pronto In addfUon. a rc:LSOrulble allow.
:ance for conllngcncles sh:tll be Included for nurket conditions
at the time of bidding :md Cor ch:mges In the Work during'
construction.
. &.1.3 Construction Cost does notlndude the compensadon of
the Architect :and Architect's consultantS, the costS of the land,
rightS-of-way, fin:ancing or other costS which are' the respon.
slbUlty of the Owner as provided In Anlele 4.
5.2 RESPONSIBIUTY FOR CONSmUCTION COST
5.2.1 It Is recognized tmt neither the Architect nor'the Owner
has control over the cost of labor, matcr12ls or equipment, over
the Contr.lctor's methods of determining bid prices, or over
competitive bidding, market or negotbtlng conditions. Accord-
Ingly, the Architect c:mnot :and does not W2IT:Ult or represent
that bids or negotiated prices wUl not vary from any estimate of
Conslructlon Cost or ev:tluatlon prepared or agr~d to by the
Aoc~ecL '
5.2.2 No fixed limit of Construction Cost sh:tll be established '
lI.S a condition of this Ag~ment by the furnishing, proposal or
establishment of a Project budget, unless a fixed limit h:as bc:cn
agreed upon in wrltlng:md signed by the parties hereto. Fixed
limits, Ihny, sh2l1 be Increa5Cd In the amount oC:Ill ~ncrC2SC In
the Contract Sum occurring :lfter execution of the Contract for
Construction.
5.2.3 Any Project budget or fixed limit of Construction Co5t
ouy be :IdJusted to reflect ch:anges In the general level of prices
In the construction Industry between the d:ue of submission of
the Construction Documents to the Owner and the date on
which proposals are sought.
5.2.4 If:l fixed lImit of Construction Cost 15 exceeded by the
lowest 0002 fide bid or negoUaled propoS;li, the Owner stull:
.1 give wriuen :lpprov:aJ of :In Increze In such fixed
Ilmltj
.2 authorize rebidding or rcnegotl:atlng of the Project
within a reasonable time; .
.3 If the Profed 15 :ab:mdoned, lermIn~le In :1C:cord;mce
Wllh Paragraph 8.3; or
.4 cooperate In revising the: Project scope :lOd quality :as
required to reduce the Construction Cost.
5.2.4 If the Owner chooses to proceed under Clause 5.2.4.4,
the Architect, without :addltlon:tl charge, sh:tll modify the: Con.
tr:lct Docume:nts as necess:uy to comply with the fixed IImit,lf
est:lbllllhed as a condltlon of this Agreement. The modlf1calion
of Contract Documents IIh:dl be the lImit of the ArchlclXt'5
fC.'ipon.'ilhlllty arising out of the est:lblLo;hment of a nxetJllmlt.
nle Architect IIh211 be entitled to compen!i:lllon In :Iccord:lOce
with this Agreement for aU services performed whelher or nol
the Con.slrucdon Yhase .Is commenced.
.... ARTIClE 6
USE OF ARCHITECT'S DRAWINGS,
SPECIFICATIONS AND OTHER DOCUMENTS
6.1 The Drawings, Spc:c1nctkms :md other documents pre-
pared by the Architect for this Project are Instruments of the
Architect's service for use solely with respect to this Project,
and the Architect shall be deemed lhe author of these docu.
ments and sh:lll retain all common bw, st2tutory and other
reserved rights, including the copyright. The Owner stull be
permlllt(lto rct2ln copies, Indudlng reproducible copies, of
the Architect's Drawings, Spcdfic::ltions and other documentS
for inform2tJon and reference In connection with the Ownrr's
use and OCCUp:lllcy of the Project. The Architect's Dr:lwln~,
Sped nations or other documentS shall not be used by the:
Owner or others on other projects, for additions to this PIOJect
or for completion of this Project by others. unless the Architect
Is adfudgc:d to be In def.mlt undl:r th~ A~ment, c:xcept by
agreement In writing and with approprlale compenS2t1on to the:
Architect.
6.2 SubmIssion or distribution of documents to meet official
regulatory requirements or for simiJ:lI' purposes In connect/on
wllh the: Project Is not to be construed as pubUc:ulon In deroga.
tlon of the Architect's reserved rightS.
ARTIClE 7
ARBITRATION
7.1 Claims, disputes or other nuners in question between the
, p2rtles to th is Agreement arising out of or relating to this Agree-
ment or brach thereof shall be subject to :Illd decided by arbi-
tration In accordance with the Construct/on Industry Arbitra-
tion Rules of the American Arbltl'<ltIon AssodatJon currently in
. e:ffect unless the: p:trtles mutu:tl1y :agree: otherwise. No arbltn.
lion arising out of or rebllng to this Agreement shall Include, by
consollwUon, Jolndcr or In :my other manner, :Ill zddltlorual
person or cnUIY not ;I p:lrty to this Agreement, except by writ.
ten consent conlalnlng a spc:dfic reference to this Agreement
signed by the Owner, Archllect. and:my other person or entity
sought to be Joined. Consent to :lI'bltl'<ltlon Involving :an :addi.
tlonal person or eoUry shall not constltule: consent to 2rbltra.
tlon of any claim, dispute or other maner In question not
described in the wrItten consent. The foregoing agreement to
zrbltJ'2te :md other :agreements to arbllr.lte with :m :Iddltlorual
person or entity duly consemed to by the panies to this Agree-
ment sh:z11 be spcdflcJiy cnfotrClble In 2CCOrtbnCC with :appU-
C:lble law In :my court h:lving jurisdiction thereof.
7.2 In no event shall the demand for arbltt':l.llon be Ill2de after
the wte when Instllullon of Ieg:tI or equitable procccdin~
b:ased on such d:um, dIspute or other rrultter In qUdUon wouJd
be bmed by the :lppllcable S~lutes of Umltatlo~.
7.3 Thc award rendered by the arbitrator 0 r arbltr;llors sh:ill be
fin:tl, and ludgment may be cntered upon It In accordance with
:applicable law In :any court having Jurisdiction thereof.
ARTIClE 8
TERMINAnON, SUSPENSION OR ABANDONMENT
0.1 This Agreement may be tcnnlnatro by either p:any upon
notlcss th:an seven days' written notice should the other party
AlA DOCUMENT II 1 & 1 . A IIllREVIATl!ll 0\11' Nf.R'Anr.llln:CT Al'iREF.'" f.HT · Till RD EDITION . AlA. · ~ 1987
Till! AMf.Rlt:AN IN~TlnlTt!. OF ARr.ltlTl!(:l'~. I?,\\ NI!\X' "ORK AVF.Ntl!!. N.W,. WA.'illlNGTON. D.C, 20006
B151~1987 4
J
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10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES
10.3.1 'ld'HnllW !MyrMftl . set reM 1ft h..gl'lJph 11,1 kHhc
minimum pl)"lmRHiAdtF-- dill .WocmCtlc.
10.3.2 SUbsequenl p:IIymcnts tor Basic Services shaU be made
monthly :and, where app1k::able, slull be In proponJon to 5eJ'.
vices pcrtonncd wichln each phase of service. '
10.3.3 H and to the extent th2t the lime inllWJy csubltshed in
Subp2.Dgr.lph ll,s.l or chis Agreemeoc Is exceeded or ex.
tended lhroush no fault 01 the Archllect, compcruatJon for :any
services rendered during lhc :addlUol'I2I period or lime shall be
compuced In chc m2Mer set forth In Subp2n.~h 11.3.2.
10.3.4 When compens:nion Is based on :a pc:rcenugc or Con.
sllUCtlon Cost and :my ponloru of lhc Project 2re ddeled or
otherwise not constructed. comperwllon for those ponlons ot
the ProJect sh2U be pay:able 10 the extent servkcs are pet.
fonned on chose ponlons. In accord2na: with the schedule sct
forth In Subp2D8r2ph 11.2.2. based on (1) me lowest bona Rdc:
bld or ncgocilned propolS2l. or (2) If no luch bid or proposal Is
received, the most recent prdlmlrwy cst.lm21e of ColUtroctJon
cOIn or dcbllcd CSllm2lC of Construction CoSl for such pot.
tlons of the Project.
10.4 PAYMENTS ON ACCOUNT OF ADDmONAL
SERVICES AND REIMBURSABLE EXPENSES
10.4.' Payments on :account of !he Archltect's AddltJolUI Ser.
vices :and ror Rcbnbul"S:lble Expenses sh2lI be m:adc monthly
upon presenullon of the Archllcet's sUlement ot services
rendered or expenses Incurred.
10.5 PAYMENTS WrrHHELD
10.5.1 No deductions sh211 be:: m:adc: from the ArchItect's c0m-
pensation on :account of SUfll,$ withheld from paymcnu to
contDctors.
ARl1O..E 11
BASIS OF toMP~AT10N
The Owner sMll compcns:ate the Architect as follows:
11.1 ANIN(TlALPAYMENTOF Notoppllcoble DoUm(' .0.
stull be nude upon execution of this Agreement ~d credited to the Owner's accOunt In 11n:a1 payment.
11.2 BASIC COMPENSATlON
11.2.~ FOR BASIC SERVICES,:I.S descrfbcd In Anlcle 2,:and any O(her r.crvlces {ndueled In Arrick 12 as pm of Basic ScrvJces, Basic
Compcns:aOon sh2I1 be compuled :as (011090'5:
nmm h.uUfi~*... 'ttdu.;/i"llXli{lt.iltlltdJllnu. ""utf/lI*, IWIIfTI.....lkfll<'S, undl.Iltl!.l'pba.1ft", (fO/clJparlkultuMftlndlf"~klff#flJlY.I/--,.J
)
A Stipulated Lump Sum Fee Of One Hundred Sixty. Five Thousand (Sl65,(XX),(X)) Dollars based on the
detail scope of work described on page one and In Article 12 herein. if fhe scope of work (ncreases
beyond that description the basIc services fee sholl be modified In accordance with the attached
Fee Schedule labeled as "Affochmenf A."
11.2.2 Where t:umpc:nsallnn L'i h'.l.~'" un :.& :lUpu(;ucLlllum ur pcrccotaRc of Cnnsuuc,lon ('.clSl. prugrcs..~ p:aymcnlS (or 8:aslc Scrvlce:s
in C2ch pha.~ sh:aJllutaJ the (ollnwlng PCrccnt:lHt.':I ur Ihe lutal U:&sk: ('.umpen.~:uk)O p"Y::Ihlc:
U,unt UllJitll'flull~ "t IJ/'1ln'/lrif,"'.)
Design Pha.'it:: Thlrly.Flve
Cun.'1tructkm DU(Umenlli Ph:&.-.c: FOrty
Cun.\U'\K.'1lun Pha.~: Twenty.Flve
------...- -,-...-
Tow D;aslc Qtmpcn.~lkm:
percenl ( 35-,,)
pen,,'ent ( 40%)
percent ( 25 %)
nn!: humln.'\J percent (100%)
8151..1987 6
AlA DOCUMENT .,1, · AI>>J,lIEVIATFJ) UWNElh\KC;IUTlCr ACi Rl!utF.N'T . TIll KO FJ )ITIUN . All.. . () 1911}
"Ht AMPJ!l{:AN IN,II11nlTl! Of AIU:lIlTf,t;r.i. \7.~" NEW VUIlK Avamll~~ N.W,. 'III,\,-;tiINGTON, n,r., lllllll6
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J
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11.3 COMPENSATION FOR ADDlnONAL SERVICES
...
11.3.1 FOR PROJECT KliPRESEN1'ATION nE'rONJ) IlASIC SlHtVU':E,'i, :l.~ c.ldcrlhcd In P:u~~raph .'\.2. c:umpl.'1Wllnn shall be:
cClmpulcd :.L.~ (ullmvs:
S75/hr. within a maximum upset of $47.500 for a maximum eIghteen week period.
Should the construction period exceed that time the maximum upset shall be renegotlated In
accordance with the above hourly rate,
11.3.2 FOR ADDITIONAL SERVICES OF THE ARCH1TE(.. prtwlcJcd umJcr Anlcle .~ or kJenttrled In Anlcle: 12, c:umpe:ns;ulnn shall
he: C'umputc:d a.. fnUn....s:
lI"wrf bculJl "I ~~-/W'UII'IfI#'. Ittdutll,'IC """rJ/ .11klA.,. ~ui((/oI<'f .., mrm 1'rnJo..norl I-:.qlO'fI$f' fill' 1'rl,...1/iiIls ",.oJ rtO'/IHIJW1I. ,1,wllolnlflJ.l' l'rl'Ii.'I/,.;{s unJ dG$if.I'
"".phl,~Tn. If I'ftIIIlrnI. Idm'l/.r ~J('CIJ'" Rn-k'rJI I" H~tI'~I/,,"'kul4lr nt"'bud.. .f n""/..,LtUfi,,,, ~.,II,I'. if ,~.)
0) Principals time at the rate of
b) SupelVlsory time at the rate of
c) Technical time at the rate 'of
d) Technical level II time at the rate Of
e) Clerical time at the rate of
S 175 per hour
$125 per hour
$100 per hour
$ 75 per hour
'$ 45 per hour
11.3.3 FOR ADDITIONAL SERVICES OF CONSIJI.TANTS, lndudlng :Iddlllon:d structural, mech:anlc:aJ :Ind electrfC2.1 cnglnccrlng M;f.
vlC'Cll and thU$C provided under Artkle 3 Ur IdemlOctlln Article 12:a.'! p:ut uf Additional Services, a mulliplc o( One point one
( 1.1 ' ) times the amount'! blllcd ll) Ihe Archilect fur such service,;.
(I""I/.r ~iJlc ,>>- ff \1"'SU"""" I" /lrlM.. I J. if r"'/ufrnJ.)
11.4 REIMBURSABLE EXPENSES
11.4.1 FOR REIMBURSABLE EXPENSES, as dl.::;crlhcd In P"mwaph 10,2,:md any Ulher Itans InducJc:d In AnkJc: 12 as Rclmbws:Jble
Expenses, a multiple of one point one ( 1. 1 ) times the expenses Incum:d by the Architect, the
Archltcct's employees :md consultant'C In the Inu:tcst or lhe pmJect.
11.5 ADomoNAl. PROVISIONS
11.5.1 IF THE BASIC SERVICES cuverccJ by ,his Agreement luve f1C)l been cump1c:led within Twelve
( 12 ) months or me date herenf, through nn (ault uf the Atchltect, exten~lon of the Arch/leel', sc:rvtces beyond truu tJmc: shaJl
be cumpens:Ared as provided In Subl>>r.lRraphs 10.3.3 :and ll.3.2.
11.5.2 Payments aredue:md P.<1y;abh: Ten (10)" wys (rom the: Wle orrhe Archltc:c:t's Invoice. Amounts
unp:aJd Not applicable d:lys :.ICter Invoice wte sh2J1 be:l.r Inu:rcst from the wte p:ayment Is due:lt the r:ue Clltered
beluw, or In the abKnce rher~)r, at the le&:ll rau: prev:uUng from lime It) lime althe prindp:l.l pille\'.' of business of the: Archltecl.
(I_III"Y rllll.. If 11If~ flNrwrJ uplift.} .
(IUllry IOJIIIf 1I11l1.../~ "ndtr 1M I-'rdtIrW TrIIlb lit llful{"~ AI". Illfl/lllr JIIIIU IIlId Itr(lJJ (f/IU","f'f' cntd#lltu,. tuullil~" r'I'JluUt'if..u.t Ilw UK'IMl''' IIIIId /lrcbl.
IrQ., prtttdpal pl<<IfS of trtullktU, IbfIlfJaIllUtf If IlW "rTlJrd .'U/ ~"_'IH'rfI-,. Jl/TIlf.11bf11'IU1d1f)' 'i IfIU P",,-wun, .Vlft.iJl~ I~ fIMIf*f' $boUlt bf' ubUIIltfId ..,b
rnJ1<<' to fi.ltl(onI till' """'lfItlUlotIU. IUtII Msv "1(.,,"ln~ twlu(fWntf'!'U 1IId1_ tlrlilrtl dilcJlltlltrtJ ,,, tlwll~)
11.5.3 The roUes and multiples IICt ronh for Addltlunal Scrvlcc:s sIull be annU2lly adjusted In accordance with nomuJ 5al:uy review
, pr:actlccs or the Architect.
AlA 00CUIIfHT 1'1' - ADl'IA1VIATWowNt',,^ICllITft.'T AOIlt:EM!NT -nllRDEDITION. AlA. · C'J19ft7
THE AM[JlICAH INSTITUTE 0' AlCHlnt."n, 17~' NEW YORK AVENUe. N,W" WASUlNGTON, D.C. 20006
B151-1987 7
"'~t=iiL'J.J:Ji~r,h'~~'.L u:. n1.'~' :..J l'.il ,...~I.".-'~ .
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ARTlCLE...12
OTHER CONDITIONS OR SERVICES
(hum tll$crlpll()fU 0/ lJIWr UI'lofcn, IdrYI"jy Adflillunlll ,Vn'in'. /ndwtll'ilIl./h/1/ lkult CI"'~UJJlllln nnd tmldlfl!:4l/lutU /II1b.- {l(J.,mrnl Mnd "1It/~lIcm ,""",
incJlldft:l in Ib/J AN"""","I,}
Further Descrlotlon of Project SCOtia.:.
1) All floors to be "shell only" for future tenants.
2) Stein Mart Lease exhibit "C" attached shall serve as more descriptive Cor the Main Floor
(Osceola Floor).
3) Upper and Lower Floors basic systems (Mechanical, Electrical, Plumbing. Fire Protection,
Structural and Code modifications necessary) shall be designed to accommodate the
future floor functions outlined on page one oC this contract.
. tdentifled Additional Services
1)
2)
3)
Feasibility Studies Analyses
Facility Programming
Existing Facilities Analysis
All of the above services have been performed through 4/4/94
and will be Invoiced hourly In accordance with this contract
against maxlrrum upset.
Measured Drawings against maximum upset
Detailed Cost estimates against maximum upset
, (Including Stein Mart Leaseholcl Estimates)
$30,000.00
4)
5)
$10.000.00
$33.000.00
correctness:
Attorney
ATTEST:
Kathy S. Rice, Acting City Manager
Cynthia E. Goudeau, City Clerk
1bJs Agreement entered mra as ot the d2y and Ye::lr firsr wrJuen 2bove.
See above for other city signatures.
Ctty of CIa rwoter ARCH
8M/urr)
Mayor Rfta Garvey
H. Dean Rowe. FAIA
(Prlnlftl nam6 and tlu.)'
(Prlttled nanN trnd lit")
JUADOCIMJIT.,11 -AB8UVIATlDOWNU..uctmcrAGUDtUfT-nuwwmoN.o\1A. - C'9I7
THI ,utDICAH INST11UTI 0' AlCHmcn. 175' HIW YOlle AVUlUr. N..... WASHiNGTON. D,C. 2llOO6
8151-107 I
~'i"..t~~'..: .;:!:" ,'1 '.......~.It...~,.~.,
"
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r
Sf"I? SD~'IC~S: Tho feo tu/Ves shown on tho revorso sldo we/e adopted by th~ Division or'BuUdrng COnS'lrUC1lon, Depanme;~ (.f G~.r.eral
Servjco~ In 1969 nnd Are for architectural and engIneering desh;n, brddlng and con~ruC\lon servlce~, IncludIng normal consunant servIces.
. These feo curves are used only as a guide a~ stated In Rule 130..3, Florida Admlnls1rat!ve Code, with tho actual fees JUS1lf1ed b'/ tho I!tchitect
cr engineer submh1lng a detailed proposal In llccordanC9 with guidelines of Ihe Dlvlslon of Building Construction, Depanment 01 Management
Services. "
Additional Services: AdditIonal se/Vlc!!s are not Included withln'the fee curves. Additional ,services may Include any special consuNanls
required by the proJect and are typically those services furnished beyond what Is shown in Article 3 of the 'form of Agreement Betv(een Owner
And Alchl:ect.~nglneer" used by tho DivisIon of Building Construction. AddllronBf servlcos most common.1y authorized .havo boen itemized
below.
GROUP DEFINITIONS:
.
'A' . CONSIDERABLY MORE TIiAN AVERAGE COMPLEXI1Y
Complex laboratories, Complex MedIcal Hospitals ' , .
08' . MORE THAN AVERAGE COMPlEXITY' '., , ~ ' , , ,
.. . ," ~ . .f 1
Average laboratories, Mental Hospitals, SImple Medical Hospitals, CllnlC3"Court Houses, Theatres, COmplex University Buildings; SpeclaJ
Purpose Classrooms, Laboratory Classrooms, Libraries, 'AUditoriums, Musoums. Air TermInal', Food ServIce 'Facilities. SpocIallied Detemlon
Areas, Detentlon.Treatment Areas. Residences l '. . " ". ': ~ ....... "
.C.. REPAIRS AND RENOVA-nONS .~.WI .";1. . 60t .,~
Miscellaneous Repairs and Renovations, Alterations to OffIce Space,or Dorm1tory Space, Fire Coda q:,iTeC1~Q ytork
'0' . AVERAGE COMPu:xrry . '",' . ' ,... " : ' ,'. '':_. . I
, .: General otfIco Space, General Teaching Space, Gymnasiums, GenerBJ 'Doiention Uvlng Facilities. Factory :aulldlngs
'E'. LESS lHAN AVERAGE COMPLEXflY " ':'" .... .'
Apanment BUildings, Do.nnltory Buildings; Service Ga;rages, Stadiums. RepetJtlva ~eslgn Facilities, 9ffIce BUildings With
. Unde1tned Interior Space (open for later pan~lonln9), SpoctaJlzed Pandng SlnIc1Ures - .'-
of'. CONSIDERABLY LESS THAN AVERAGE COMPLEXITY, .,': : ,
. . Warehouses, Par1<lng Garagos. Storage Facllitlas ' ~ ": .
'G' . ENGINEERING SERVICES
. , .
, .
AODmONAl ~~~ICES!EXPENSES:. . . .. . '_' ,. :-
.' , ..... ".' ... . . ..
The followIng services are conslderod Addhlonal to BasIc SOrVlces and are not Included withIn the basic fee represented bY the fee curves:
, . +. FeaslbUItv StudleS/Anatyses . . " ' " . Value' Analyses , . ' h -' .
+ · FacUlty ProgrammIng . q~yments Prepared for: ~__
· Master Planning ~ '. , .: .' Alternate BIds Requested BY~9wnor
· Solis Investlgatlons/Repons , ~ Change Orders," - ". .
· SUlVeys. TopographlC/Boundary/ .1. .. Muhlple ConstruCtion Contract~
, . Vegetallon/lmplovements/UUJIlles:' . Record Documents .' "
..{ : Measured DrawIngs or existIng FaCilitIes: ~ .. , Prolonged ConS1JlJctlon Contract
+ ExIsting FBcnitles Analyses Admlnl~ratron Services
· Energy Anlllyses (FLEEl) . Threshold Inspodlons
+ · Asbestos Consultation/Surveys, . . . +. Project Representation During ,
· EnvIronmental Assessmen1s." . , . Construction Beyond 'Periodic:'
· Traffic Analyses . , :. ., .. Inspectlon~ . . .
· Stormwa1er Management Pormlnlng .' AddhlonaJ Construction Contiact, .-:-:
· EnvJronmen1aVSlte permltt~9' , . AdminIstration Services for Multlpla
· llloater/Acoustlcal Consultation ".' ' , . .' c'orrtraCts'.;' ':. _ . '.' ~.~ " ': .
· Food, Sa/Vlce ConsultatIon ' ' . . Post Occupancy lnspectlonslEvaJuaUons. ,
. Lands12peConsultaUon. " .l: . Aenderfngsf"1od'sb' . - ',: ~" , " ....-;
· Interior Design/Furnishings/ ' '.::.':; . Changes to Scopol'Slz.e or ~n1pl}J~~:: :'.
.,' , Plantscaplng/Anscaplng , . Revisions to Previously Approve.d .':: . , .
+ . Detailed Cost Estlma1es . ",.,:' ., '-; '. :_':,- "..! Documents.' -! : '.~t-
· lJ!e <?yclo Cost Analyses .:::; ~,' ~. .. :: :~!: .Relmbursabla 'EXpense's.:;":' ,
.~~ ."
. ~ ...... .. ~
-. .
· Thoso expenditures made by the Arch~ect.Englneer I~ \h~' Inte~a~. c?f ttiiJ ~!~J~~. ~~ .~"d~n~e,~ I~ ~I~!~, ~~L~~ _91v.E!~~~o!. ~~lIdlng
Construction "Form of Agreement Betwee.n OWner and A~chl1ect.Englneer..: ..- . - ..- - . ~ '-. .." ,_-:, _. .,~
. . -.'
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Attachment A
Page 1 of 2
~"""'F,~.I'.","~,!':t:1;,:.",~.
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".......
.:..... I'_......----~---
-
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" D~VISION OF BUILDING CONSTRUCTION
FEE SCHEDULE FOR ARCHITECTURAL. AND ENGINEERING SERVICES
CONSTRlJCT10H BUDGET
HUNDREDS OF THOUSANDS
2 3 45618
, .
TENS OF ll-lOUSAND
Z 3 4 567891
MIWONS
7
1: 9 2 3 4 5 6 8 9
.
17
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- f--. - r-:.. -~ .... ........ i"o
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Attachment A
Page 2 of 2
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PERCEHT
Of
COIISTRUCT I C
BU)CET
-r. e;; 70
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PROFESSIONAL SERVICES
SUPPLEMENTAL AUTHORIZATION
AlA DOCUMENT G604 (Instructions on reverse side)
NUMBER TWO
In accordance with the written Agreement dated as of Seventh day of April, 1994
between the parties designated below for
ms~ Center (Moos Brothers Renovation> Phase II work consISting of comP'etlon of the Upper Floor
Level to accommodate 0 Conference Center and Future Restauront Lease Space. Lower Level for
o Community Center, Exhibit Hall Space and Mure Restaurant Space and on Atrium entrance lobby
contolnlng escalators and an additional elevator to salVe aU three buIlding levels.
,The City of Clearwater hereby authorizes the Architect to~
o Proceed with Additional Services
o Proceed with revised scope of services
o Incur Reimbursable Expenses
o
as follows:
Increased scope of services to complete Upper and Lower Levels plus the addition of an Atrfum Entrance
Lobby.
(
Compensation shall be adjusted as follows:
(H~r~ INtrt provldons In lC~atlC~ wllh lh~ A,'<<men!. a, as alherwlse ",eed br the pvllu.J
See attached Articles 1\ and 12.
Time for performance shall be adjusted as follows:
(Her. lnurt provlJlons coverln, llltl~ 0' commencemenl and comphrllan a( ,u!ha,'nd strvlcrs I.J ~lfabl'.J
Complete
Upon return of a fully executed authorization, this service shall become a part of the Agreement identified
above.
~
H. Dean Rowe, FAIA
APPROVED BY: See attached signature sheet
NAME
-
BY
c(,'
November 10. \994
DATE
TITLE
DATE
TITLE
AlA DOCUMENT ~ . rllOlUSloNAl SERVlcn SU..,LEMENTAL AUTtl0lUZATlON . MA~CH "79 EDITION. A'AO
Cllm . THE AMUICAN INSTlTUn Of AIlCHITECT5. 11J5 NEW YORK AVENUE. N,W,,'WASHINGTON. D.C. 20006
G604 -1979
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Attachment to
PROFESSIONAL SERVICES SUPPLEMENTAL AUTHORIZATION
NUMBl:R TWO
Dated November 10. 1994
, "
AR11ClE 11 AND 12'
, ,
Article 11.2.1 BasIc Services Stipulated Lump Sum Increased by $296.000
to 0 new total of $547 JrJJ.
. . I . .
, ArtIcle 11.3.1 " Project Representation Beyond Basic Services:
Increase Maximum Upset by $20,(0) to a new total of $67.500.
, 'ArtIcle 12
,
Item 5 DetaDed Cost estimates Increase Maximum Upset by $63,CXX)
to a newtotol of $l,llI1JJ.'
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Signature attachment to Professional Services SUpplemental Authorization dated
November 10, 1994 to Agreement between CIty of CleaNlater and Rowe Architects
Incorporated. dated 16 June 1994. tor Project Management Consultant
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Countersigned:
CITY OF CLEARWATER. FLORIDA
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RIta Garvey
. <, Mavor-Commlssloner
Elizabeth M. Deptula
City Manager
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, Approved as to form and correctness:
Attest:
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CynthIa E. Goudeau
aty C1efk
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.,', " Paul Rfchard Hug
, I, Assistant City Attorney
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A M F. R I (; A N
It:STITI'TF.
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AlA l.kxllmc!II1 A J J I
Standard Form of Agreement
Between Owner and Contractor
u'IJe,." Ibe btlSis OJ IJllJ'J1IC!l1t is (be
COST OF TilE "'''ORK PLUS A FEE
.
witlJ 07' Wi/bOlit a Guara1ll(!(!d Maximum Price
1987 EDITION
THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSVLTATION "'1/7"/1
AN A TTORNEY IS ENCOURAGED ""1TH RESPECT TO ITS COMPLETION OR MODIFlCA TION,
T1H 1987 Edlfiall 01 AlA lJoc,tnlfmt ..4201. Grllrrnt CcmdiliUIIS alibi' Coutrnct Iur COtlSlruclfoll, is nduptrct
ill tbls doc'~m~nt bJ' r~/frem::f. Do uul flU' wilb Olber gc""rcd cUfldfriOIlS unltss ,bis dUClImtuf Is mrxtiJim,
This documenl has been ::Ippro\'cd and endor~d br The A~$ucl:llCd General Contr:aclors of Amerlc:a.
AGREEMENT
made 2S of the
NIneteen Hundred and
BETWEEN the Owner:
(Name' ,uttl nddl'f!1,.f)
7th
Ninety-Four
The City of Clearwater, Florida
P.O. Box 4748.
Clearwater, FL 34618
da)' of
April
in the year of
:md the Contractor:
(Namr a"d nddl?S$)
Biltmore Construotion Co, Ino.
1055: Ponce DeLeon Blvd.
Belleair, FL 34616
the Prolect 15:
(,\'tJmr arid trdd/"'NJ)
Renovation/Remodeling of the Old
Haas Brothers Property
Clearwater, FL
the Architect is:
(Ntf."lfr nlld nddrrss)
Rowe Architects, Inc.
100 Madison Street, Suite #200
Tampa, FL 33602
The Owner and Contr~ctor agree :as set fQrth below.
CopyrlRh. 1920, 1925. 195 I, 1959, 1961, '96,-\, 1967. 197-1. 19'6 ()19ft7 b)' The Amclkan 1n.~lllule or Archllccu. 17'" Hey,.
YotlC Avenue. N.W,. \1l'ashlnRlnn, D,C, 20006. Rl'JHlkfLK"lIun or IIIe mllcrlaJ herein or wblllltlllal quolallon of lu p,u\'blun.~
wllhoul .,'rlllcn permL'slnn or Ihe AlA \'k.JIJle~ Ihe- cuprrIJdllllt\'l' or .he Unlled ~lalCl and ,,'11I be IUbJetllO Ir:pl prUllC'C\lllon.
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AlA DOCUM!NT At" · O....Htll,CONl MCle11l AWltr.t.,,'Nl · 'ln~llll')lIIIJS.!~' .....'1911". 'HI~ f\ .1T
''''''"It''H lH,'IlUTl tlf "M:llln':'~. 1'\~~'oJ) 11fTill ~~~1'''~'' . ""A~1IrNtlftlN.,11 ':~)l""t... I' .
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ARTIClE 1"
THE CONTRACT DOCUMENTS
1.1 The Cuntracl DcKument!\ c:nnlll'l u( Ihl, ^ftrC't"l1leru, (:uutlllkll\' ul IhC' Cunlract (Gencr3J, Supplement2l')' and ulher Com.ll.
lkmll). OrawlnJt.'. SJlC'c:lnt'2lkJn~, AddC'nda IMUC'tJ prim III C;ll('('Ulklfl ul thl' AMI<<lUC'n1. ulhcr ducumenu listed In this ~<<rT)(nl and
MmJlfkallons IssUC'd a(ler uceutlun CJrthl~ ARrC'Cnll.'nti thcll>C rllun the Cunlr;lcl. ;&11I,1 arc a.' lull)' a part ufthe Cunlr.lC1 IS Irall:llchcd III
Ihl\ "Rrcc:menl or rept'aced herein, The C;Unl,.,II:1 rC'Il":~Ilt~ ilK' enllre and Inl~'((r:lIed :I((rcement bcl""ccn the p:at11cs hcretu and
sU(lClsedes prllJl ncltuIl21Iun~, rCpIC5CnI:allun.' Ut :Jltu:cmcnu. dlller ""rlllen ur ut:IJ. An cnurmr:ulon 01 the Cont~t1 Vocumrnl.\,
other than MudlnC':llluns, :lpf1C':lr~ In Artlde 16. II :lII)'thllll( Illlhc ulher QJIllr.u:l1>uc.'Umcllu Is IllC'onslstcnt \\'lIh this ^wC'emcot, thL'
Aglcemem shall Ru\'crn. ,
ARTIa.E 2
THE WORK OF THIS CONTRACT
2.1 The Conlrac:ttll shall eX<<Ule Ihe cntltC". \1t'urk dCM'rlhc.'1J In lhe Cnntr:lCI ')!,"-'Ultlenl!!, exccpt 10 the exlenl spccIOc:aJ1)' Indl,
nted In Ihc CunU:lctl.luc:umcnlS to be the n:~pulI!llbllil)' ur ucherll. CII 2.\ lulhn\'!!:
Provide renovations and modifications to the "Old Haas Brothers"
building and site located at the corner of Osceola and Cleveland
Streets in downtown Clearwate~, FL.
ARTIa.E 3
RELA TIONSHIP OF nfE PARTIES
3. ~ The Contractor :lc:ttpts the ICI;Uklll.~hlp ullru~1 :and cunrldcnce r::$lahllshcd b)' Ihb Altrct'ment :and covenants ,,'hh Ihe O""ncl
to COOflCr.lte ..'Ith the ArchJlcC't:and UIIIl7.c the: CUnlraC!U"$ heM ~jJl. elTort.' and ludwncnlln funhcrlnlt the Intercsts orlhe O".ncr; to
(umbh effic:lcnl bu.~lnc~' admlnlslr:atkm :am.l ~upc:n'lsl(ln; tn nuke bc:$I clTurt.~ tu fumbh :II all times :an adequate: suppl)' 01 workers
and m:alc:ri:al~i and to perrurm the Work In Ihe helll :v.'a)" and n"K~ c~lclllou.~;and mmumlal nunnc:r curul.~lcnt ,,'llh lhe 1n1C'1'C':tIS or
Ihe O\\"Oer, The O"'nC:I:lWttS IU e;llcrd-.c bc:~1 drurlll In en:lblc lIK' Cuntr:lC1UI tn rc:rrumllhe Work In the' best "'':1)' :and mU-'lI "ped!.
tkHJ.'\ ",:anner by fumlshlnR;and ,prlO\'lnR In II t1mcl)' "-"2)' Inlumulkm Itqulrro It). Ihe Conlractur and nuklnlt rn)'menl.~ tu lhe Cun-
lranUl In :acrorc:bncc ..'lilt retlUllCnlClUlI ur che: CWUI:ld 1)!.K."Un'lC.'lll'i.
~a.E 4
DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
".1 The d:ne ur cummencemCnll$the d:uc (rum ,,'hJeh the: Cunux'I Tlmc u( Subpar:W:lph ".2 Is mca.\urcd; II stull be: the wle or
IhL~ ^Rfa:ment. as nllll ,..'rlllen lIlx)\'e, unks.':a dlfrerent cJ~lC: L' nalcU bc:k.'" ur plu\'islon Is nude (ut lhe wtt to be fixed In:l nodec to
plocccd Is.wcd h)' th(' O"'fler. .
t",,'4'f1 "'" ""'I' "/"OIfl"I"k""l"II. if " tltJlrn Inlirl II", d.".. I" ,hu A,('"'''''''' 'w. IJ It/,/''lort''I', "(1'''' ,""'",.. "",.,..iII IJf' /l-mllff II ""tit" rlt ,......'....,,}
Upon execution of this Agreement.
Unless thl: lble or COnlmcIICemcntls ~1:ahll,hc:tJ h}' ~ nUlk-c tu pruc:C'td l\Suc:-cJ by .he Owner. the Contr.anor shall nOllfy Ihe Owner
In ""Illln" nollcss than fi\'c d.:a}'S tlC'rnrc (uOlm~'nclnR Ihe Wurk III pcmll1th(' lhnel)' nllng 01 mor1B'RCS, mcch:anlc's liens :and Olher
ICcurll)' lnlcrC'.sL'\,
A111.1987 2
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4.2 The COnlr2ClUt shall ,chleve: Suh~lalllbl Cumpletlun tit Ihe entire Wurk nul bIer th;an * August 1, 1994
lI"'rrf ,,,, W"""" .,, nf' H"mbrt'U/.Clt/,....IMJ...prr',... ""'t "I trI"f",",,,~...~1I AIJfI f'u'" ""I' """"'t""~I"f)' ","'rr s..b,..",,., O""/'lrf/flll Ii \rrUll" /'U"
,1Uf" U/'''' Wbrt. tJ".II ,..,nt rl,,.,6tn ,,. ,''' alt"'.' LItle ".."" J '
* This is the proposed date. The final date will be confirmed
after the scope of work has been defined.
I subject to adJustmel115 or this Contracl Time: 2.' flrO\'ldC'cJ bt the: Conu',11.'1 0.. l(:Umenl5,
f/'um P"""'UftS. '1 "n,. fur rllJ'lf.'1'd .IfItllttJ "",1It1l1( ,,, /""If,r III Ct~"''' 'If 1 I""r J
There are no liquidated or consequential damages.
ARTIClE 5
CPNmACT SUM
6.1 lIIe'OWrier .hifl'piyltieConif2t1'Cir fn' cUmrii ru~ f(rrl1~ OtxffriCior's PeltomW'lcc or 1M Conit2Ct the COn;r1~I'S'~~;':c~:
slslln, of the Cost or the ,Work IS deraned in Arcldf: 7 md tilt' '(;bnlactcW's Fee delC:rmlned as rouo...,:
('$1.',. lump IV"'. /)nttnl"lf' oJ Cou of'''' V}I,t ur Ulm- 1'nll1JNfI'/lIr drlrYm""'1If Ihr O."t<<W'" Frt, "lid r.-qokIm helU"W Cbtrll'llCl'III'" 1<< I. 10 br ttdj".rrd lur
cbG,.,n 'It ~ Irbrlr,) .
The contractorts Fee is a Lump Sum of Eighty Thousand Dollars
($80,000.00) based on a Contract Sum of $2,000,000.00.
If the Contract Sum exceed $2,000,000.00, the Fee shall increase
at a,rate of Four Percent (4%) for the amount~.r$2,000,000.00.
" "1I1!1l. ea.f'~'"
If the Contract Sum does not exceed $2,000,000.00, the Fee shall
remain at a Lump Sum of $80!OOO.OO.
5.2 GUARANTEED MAXIMUM PRICE (JF APPLICABLE)
5.2.1 Th~ sum ohhe CosI or the Work lInd lh~ Conl12t'lur's Fcc L' gu:u:antccd b)' Ihe Conlr.lC1or nollO ex~ To be de term i n eo
Ooll:us (I TBD ).
SUbJect 10 lIdditlons :and deductions by Change: Older ~ pru\'kkd In the Conlr:rct Docum~nU. Such m2Xlmum sum Is rdc:ned to In
the Contract Docum<:nlS ns the Guar:u"tcd Mulmum Pri<<. OXIu which "'ou1d C1Ul'oe the GU)Dntc:c:d Mwmum p,ice to ~
exceeded shall be p:lIid by Ihe Conlf2ctor ~..hhuUl rdmburt<n1c:nl b}' the Oll\'oc:r.
(11rM'n I/I<<iflr (I1Vf'ilfllll$ If IIJco Cullf,,,,1'Jr " '" parlfl'fflcl/r '" ~II,r '''''In". J
AlA OOCUUI!NT AlII. O"'NU.cOHTAAt.'TUIIA It f I
^"'UIC"N IN~TITIIT' or ^"CIIITfCT~, .,~\ Nr
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5.2.2 1'hc: (iu:uanh:ell M:axllllum rrlc:c: b h:l~lI UJlon the fCll1C1ain~ :aJ1t'nt:llt'~, II an)', 1\'hkh arc: lk~rlhc:tJln Iht" ClInlrat't [)ucu.
men IS and arc hereh)' :It't'CpICtJ h)' the O\\'ncr:
(lltllr tlw """'".,.,, t1~ ""te., "'''''''/'11I1/''1/ .oJ Itll ""'o"fl ,./,,'''",,,,,, lu" flfI~I' oj rr t;,.".",,,1Y'd .H,L""'''''' ''''" t " ,",,''''''',,,, $N~""tII;,,,(1I' '11 '/,1.\"I#HII.", IItl.,.,
ffI'mllfl" .""," bt, ",,,01" '" "'" llu ",~ ",It.."",." ,./11'1' ,';\n '11I""''1 ''''\ ,~"""""'. It/l... It" "h~h.I".,/ m. II ."/te. nil...,.,,,,.. Iho", ",. "",.,,,,",.", I'" nli" If"'''''''
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5.2.3 TIll: :lnlount~ :Igrccd to rur unit prit:c.~, If :m!" :lfe ;1.\0 ruUn\\'S:
r,Utf'" "",1 prln., 'HI{r'l" t""m"'h"I,1'...mtll'""'ro,.. U 1II,\nl,.11II ,\t,I""'.'l/rll , J , I
ARnClE 6
CHANGES IN THE YlORK
1,1 CONTRACTS WITH A GUARANTEED MAXIMUM PRICE
1.1.1 .\dlu.~tmcnl~ tn thc (iu:u:uucell M:utfmum Prke un lIC't,lUnI Ilf C:h;U1Jtl'S In the ~'urk nu)' he dtlcnnlned hi' :an)'. uf th...
mechodo; Ilstell In Suhll:U:lRr:lph 7.~.' uf the Gcner:t1 Cum.llllcH\\.
8.1.2 In n1cid:nlnR adlu.~lIm:l1ls tu l'uht..'lmtr:lCI!l (l'x(,'ept tlu~ lI\\';lrtk" \\'1I1t Ihl' (h\'ll.:r'll prk.r cunM.'f11 PO the ba.~L~ uf Ct~t plu:e:l
rn:). th(' term' "c:n~t" and "fl'1:" :a.~ UM:lIln t:l:lu~' 7,!>.!o.... uf tlk' (;cnl.'f;:d Cundllllll1!o :mll Ihe t("nn.~ "C'l~t~" IInll "a n.':L'l4Huhk
,llcn\':lIlCC rur m'crlu.':Id and prunt" :l.'i uM'd In 5uhp:u:lJtt'.lph 7 .;\.(, uf the: (;cucr:tl Cundltlun.o; J1h:d1 hne the n1\'anlng.~ :u..~I~llnllU 1111.'111
In IhC' GeneD) Cunelltlnn.o; ami ~haJl nul tlC' nuKJIOc:c.J h)' ^,11c:1c~ l), 7 2nd 8 ut lhl~ ^Rr".".mml. Ac.liu.,unc:nu 10 llubc-unlr.w:u a"':lrlkd '
".lth thl: O,,'ocr':I prim t-un.~nl nn lh&.' h;a.q, lIf (u:et plu:I a fw ~l:I1I hi.' t:Lkul.1tl.'\Iln a...,,'tr&.b.nce ..i1h the tcrnL\ uf thu~ subc'Unlf:lct~.
8.1.3 In calcubtlnR adJLUtOlCnl! IU thl~ CUnlt:ll.'l. the tenn.' "C'ltll" 2nd "(0.'1$" :&.~ u.~d In the: :aOO\'c,refe:rcncc:d pru\'l-llon.o; uf the:
Ge:~raJ CondllkJ05 sh:a.ll me:an the CU:'Iit or the \'('urk ;I.'" dennc:lIln Ankle 7 nr tilL, ^Krc:cmml :lnll the: terms "rcc" =anll "a rc:L'iUlUhle
:lIlUl\':lI1CC fur o\'erhC::Id and pront" "hall mf.':tn the: CUnlr:lf,'IUJ'1' h~ :l\ dcnned In 1'-.Ir:tRr:tph 5.1 ur chLo; ^Rff."Cment.
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AMUIC:.....: INl'lIW1l: W" AIlI,lImnt-. P'," tit.... \'C1llh A..;,'.Nl....IN."..,:.A'lllNlil11,.,. Ht: ./,..., .,', II Ie A111-1987 4
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8.2 CONTRACTS WITHOUT A GUARANTEED MAXIMUM PRJCE
8.2.1 rncre2.S(d costs (or the Items tel (onh In ^rtlcle 7 9,'hkh routl from ch:ulReS In the \X'ork ~haJl beeoln( pvt of the Casl uf Ihe
\I'ork. 2Ild tile Coml'2etor's Fee shill be adjusted a., provided In hnltt:liph S,I.
6.3 ALL CONTRACTS
8.3.1 It no speelne pro\'ulon Is m:lde In P:ar:lgl'1ph 5.1 (or 2dlu.,tnl(nl uf the CllnU:lCWr', Fcc In the C'2Se of ch21lRO in the Work,
or lC the extent of such <:lungcs b such, In the 2llJ1,rc81.tc:, Uut :lpptlC':nlon of the :Idlustmcnl provisION of Pal':lgnph 5.' 'WIU O\1.'-t
subst:antl:lllneqult)' 10 the O\lmcr or Contl'2ctor, Ihe Contl'2ctor's fee shaJJ be CqUh2bl)' :ldlustcd on thc basis of Ihe Fcc csI:lblL~hed
for the original Work.
ARTla.E 7
COSTS TO BE REIMBURSED
7.1 Thc:mm ~ or the WQf~ ~jnCUl1jOSlS ncumrlyintwrcd br1he-Oontndo.. In the'proj)erjXrfor~~~c (i'tt~6ik, '
Such costs shall be 2t Qles not higher lh:lll the SIVldard p:ald :It the place uf the rrd/tel except ",.lth prior consent of the O"'ocr. The
Cost of the Work sh2J1lnclude only the Items 5(1 furlh In thL~ Mk1e 7.
7.1.1 LABOR COSTS
7.1.1.1 W:lge5 of conslructlon workers dlreclly emplo)'ed by the Coutnclnr In pcrfOrn11he conmucllun ohhe Work :11 the slle or.
whh the Owner's :agreement, at ofT.slte workshop~,
7.1.1.2 W:l8CS or 51b.rlcs of the Contr.lctor's supcrvlsuf)' Vld :u!mlnLslr.ul\'e pc~mnel ,,'he'l Sl:alloned :It the site ,,'lIh the Owner's
28f'ecmcnt. See Art i c 1 e 14.
(II II II 1,,1md<<I rb,u IN U'CI1ft or UJl4Jrln oJ ,rr'a'" fW'nDtlrt('1 , 1(1 ffDflt'd al lilt O;/IUrIKtor" prl",,'/oal fIr U4~ "glen rbdll tit- Inc/wdtYt IIf I~ CoIl of II1f' tnri-, tdrft'
11/.1' '" Arrld, 14 tM pwlDtlntl 10 tw Ind..,Jrd .tld u.",,~ fur all or ani)' /'flit tf rbnr timr,)
7.1.1.3 Wages Vld sabrfcs of lhe COnlf2cl0r'S supcrvLsory or :ldmJnL~tl':ltlvc personnel en8:lged, ::It f:lctories, workshops or on Ihe
ro:ld, In expediting the production or tratl5pOrullon or m:lIerb!s or equip men I required for Ihe Work, bUI ani)' for th2t f'Ort1on of
their time required ror Ihe Work.
7.1.1.4 Costs pald or Incurred by the Contf2ctor tor lUes. lnsur.ulCC, contributluns, as5CMmcnlS znd bencnts required by bw or
coUcctlve tnrga1nlng :lgreemcnJ.$ and, (or personnel nOI covered by such :lgreemenls, CUSIOtlUf)' bencnts such :as skk 1c2\'c, mcdJol
and hC2Jlh bcncnts, holidays, \':lollons:and pensions, pro\'lded such costs :lrc b:L~d on ,,':age., :md smrlts Included In the COSl or the
Work under <:buses 7.1.1.1 through 7.1.1.3.
7.1.2 SUBCONTRACT COSTS
1t.l,AlfftlI"initde by Ihe Cont~or to Subc:onlracturs III 2eeOld:ancc~~U~0( ~'iii6COOirxu,
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7.1.3 COSTS OF MATERIALS AND EQUIPMENT INCORPORATED IN THE COMPLETED CONSTRUC1I0N
7.1.3.1 Costs, including tr.uuporutlon, of m:ateri:ab :and tqulpmml Incufpor.ued (If 10 be 1nco1JlUt'::llcd In lhe compleled coo.~tNCIion.
7.1.3.2 Costs or materials described In the preadlng Cbusc 7.1.3.1 In CXCCI.'I of thu~ 'ctuall)' In:ll2lled but rrqulred to provide 11:'2'
soNblc :allo"~e Cor "'"Ute and Cor 'poUaRe. UnuM:d cxte~'t tn11erb1s,lf an)', stull he h~ded u\'er t" the O",'ncr at the completion of
the WOlk or, :at the Ol\"Jler's option, sluJllx' sold h)' the Comr:l{tor: :unuunt.'I rC':ll17.cd, If an)", from such S:Iks sh:Ill be crC'dUw to the
O""oer :as , dcdunlon from the Cost or the Work,
7.1.4 COSTS OF OrnER MATERIALS AND EQUIPMENT. TEMPORARY FACILITIES AND RELATED ITEMS
7.1.4.1 Costs,lncludlng traruporl::atlon,lnst:all::alkm. m~lnlen:Ulce, d1snuntUng and remo\'a! Orn12lerbl~. ~uJ'lpUes. temporary f:actlltlc~,
machinery. equlpmenl; :and hand tools not cwlum:lrll)' o'l\'ned by the COf1Suuctkm "'orker~, \\'hleh :arc pro\'ldW by the ConIr::lC1ur:a1
the site :and fuU)' coo.'mmed In the pcrrurmance o( thc Work: Vld cost less S2.1v2Re \'aluc on Jluch Ilcrll.'! If not (uD)' con.~un'<<l, ,.,'hdher
sold to Olhef$ or retained b)' the Conl~ctor. Cust Cur Ilem.'! (1fcvlousl)' u.-.cd b)' the Contf::l,ctur :lh2.l1 man Calr nwke\ OQ.!uc.
,
7.1.4.2 Renlal ch:arges for tcmpol'2l)' (:lcllllle5, m:achlncry, equlpmenl. Vld hand tuols not cu.~IOm2llJr O'l\'ned b)' the construction
",'orkers, ",'hlch arc pro\'lded br the Contr;lCl0r :lllh<: ~IIC, ,,'helher rt1lled rrum Ihe Contr:aclor or olh<:rs,:IIld costs ortranspofUUon.
Insla1latkm. mInor rCI'l:drs :lnd replacemcn.t$, cJL'Im:ullUnR :and '(In(l\'a1 thcrC'P.f. IbJe~ :llld qu:alJlhk'~ ult.IW.IJll'OO'll rc:Ned sh21J be 1Ut> t
te<< tu the Owner',. prklJ ap{l(u\~I, Equl{Xt\ent rental rates w111 be oasea on U~ AGe HJ.uel3OOK ra es.
7.1.4.3 Com of rem(waJ of dt'lnls frum Ihe ~IIC~.
7.1.4.4 Co:'lt.'! of te1cgl':lms and lunR,dl,lancc lckphUlll." (,:llL~,llCl:'Il;lAC anrJ p:m:c1 tkll\'cf)' t'!I:Irj(t'l', Idcpllun!: Jl.4:n'ke ::Illhe: "lIe :md rn.
senable rcu)' cash c:~~n.'lC:s or Ihe sllc uffice:. '
7.1,4.5 Thai ponltln of Ihe rc:a.foOrublt' tr:lvel anrJ ~uh~l'lltnt't. clrJX'l\~ uf Ihe CtmlrJctur'$ ~r:'lullll\:lllH:urrtd ,,'hlle 1r:a\'ellnEt In dl:'l'
charEtc ur dUlles connecled ",'lIh the Wurk. 0 (,:11 (' f I\I/~ , ''') tl r ~ ' idi -
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7.1.5 MISCELLANEOUS COSTS
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7.1.5.1 Thai panlon dlrwly 1Illrlbulabh: 10 thL' Conlract of Jlfcm/wns rur lnsurancc ,net bonds,
7.1.5.2 S:lJes, we or Ilmbr lUulmposcd b)' :a Ruvernmenl2J authorll)' ""hkh au: rebled to the ~'ork and ror whim the Contractor
Is lbbJe,
7.1.5.3 Fees and assessments ror the budding pc:rmlt and rOf other pc:rmlL\. Ucenscs and InspectJons ror which the Conlractor 1s
required b)' Ihe: COnlract Documenu to pa)',
7.1.5,4 Fees of testing bOOr.norlcs for test.' required by the eonlrxt Documenu, CJtcep( those rebled to dercaJve or nonconforming
Work ror .,'hleh rclmburscmcntis excluded b)' SubpaJ28l'2ph J 3.S,3 of the General COndJtJOIU or other provisions or Ihe Contract
Documents 2nd ...hlch do nOI r:a.U ...llhln Ihe scope of Subpangr2phs 7,2,2 through 7.2,04 bclo....
7.1.5.15 Ro)'ahles:and Ucensc fees paJd for the ~ of:a p2l11cu1ar design, proo:ss Of product requited by the Contt:la OoaJmenu; the
COSt of defending suJu ar cblms (or InfrlnRelmnl of palent righu wing (rom such requtrtmenl by the ConlDC1 Doauncnui
p:a)'men15 nude In accerd2nce with leBa.! Judgmenls a821nst the Contractor ~uhlnR from such suJIS or cWms :and J)J)'mcnts o( let.
dements made Yo'lIh the Owner's censent; J'Ho\'ldcd. however, tJut such costS of k~ defenses, ludgment and letllcmcnts sh:a11 not be
Included In the a.lculaUon of the Contractor's Fcc or of" CU21':U1t~ MaxJmum Price, It 20)'0 2Ild provided thatlUCh ro)'".hles. fees
2nd costs arc not excluded by the Wt scnt~nce of Subpal'2gi':lph 3,17,1 of the Qcn(l'2l CondItions or other pro\'lslom of the Conlr.1CI
Documents,
7.1.5.15 Deposits lost ror c:lUSCS other than the Contractor's (aull or negllgcn~,
7."" OTHER COSTS
7.1.8.1 Other costs Incurrcd in th~ performance of the ',X'ork If and 10 the extent :lpproved In ad\'ance In Yo'ritlng b)' the Owner,
.
7.2 EMERGENCiES: REPAIRS TO DAMAGED, OEFECllVE OR NONCONFORMING WORK
The Cost of the Work sh2lI :also Include COS15 described In ~ph 7.1 Yo'hleh :are Incurred b)' the Contrador:
7.2.1 In l2klng action to prevent threatened cbm:lge. Injury or Joss In c:a.se of an emel'8alC)' afTcalns the Pl'ety of persons and prop-
eMy. :as provided In P2raSl'2ph 10,3 of the CenenJ CondJtlons,
7.2.2 In repairing or cetTectlng Work cbrn28ed or Improperly execuled b)' ceRStf\lctlon workers In the employ oC thC' Contl1ctur,
provided such d2m2ge or Improper execullon did nol result from the f2ull or negJlgmcc of the Conuxtor or the Contl'2ctur',
foremen, engineers or superintendents. or other supcrvlsof)'. 2dmIn1stral!ve or tn2t128erbJ persoMct of the Contrxtor,
,
7.2.3 In repairing dam2ged Work other thm that described In Subp:anItr.1Ph 7.2,2, provided such c:bmaae dJd not resuh from the
fault or negligence of the Contr.actor or the Conllxtor's personnel. and ool)' to the exlent tJul the COIl of such repairs L~ nol
recoverable b)' the Canlnctor (rom olhetl :and th'e Contl'2C1or ls fl(X cempc~tcd therefor by Jnsur:an<< or othcn.'lsc.
7.2.4 In COtTcctlng dcl<<tlve or nonconformlnlt Work perfurmed or suppUed by ::II Subconlractor or nuterW supplier md not cur.
rected by Ihem, provided such dcCr.cllve or nonconformlnc Work did not mull rrom the raull or negJca of the Contnctor or the
ContJ'3ctor's personnel adequately to super'\'ise 2nd dlrcct the Work of the Suocontl1clOf or malerbl suppUcr, 2nd onJy to the utent
that lhe cost or correcting the deleclh'c or nunconforming Work ls nol rccO\'cl'2ble b)' the Conll'2ctor from the SUbcOnlt2(tOr or
m2terbJ supplier. '
ART1ClE 8
COSTS NOT TO BE REIMBURSED
'.1 The Cost of the Work sh2lJ 1101 Include:
1.1.1 Sabries and other comperwtlon of the: Contr.1clor'S IXrMlMCl stalloned ill the ContfilClor's prtncipal of11ce or offices othtt
th2n the site office, except as spcdrk21l)' pro\'ldcd In Cbl1~ 7.1.1.2 and 7,1.1.3 or as may be pru\'ldcd In Article: ....
1.1.2 Expenses of lM Canlr.aaor's principal ornce :and o~ other lhm th~ lile oll'kt'.
,
1.1.3 Overhead 2nd 8cncl'3l npetlSCS, except :1,\ ma)' be ('xpr~~~' Included In Arllcle 7.
'.1.4 The ContnClof's c:lplLal expenses, Including Interesl on tm- Conll'2ctor's Clplul cmplu)'cd for the Work.
8.1.5 Rcnl:a.l COSl~ orm2chlnel')' and cqulpmenl. excepl:a.~ spccUkaU)' pw\'ldcd In Cbu,\e 7,1.04.2.
1.1.S Excepl as provided In Subpal'2s"phs 7.2,2 through 7,2," and P:triIll,l'iIph 13.5 ofthls AwC'Cmenl, casts due 10 thdault or n CRlI,
Bence of the Contl'2ctor, Subconlractors, :anyone dlrcctl)' or Indlr<<t1)' emplu)'ed b)' an)' olthcm, or for ~..hOSt ICU an~' of thC'm ma)'
be: Uable.lncludlng bUI nol Umlted to C'0515 for the cofteclion of d2nugcd. defectlvc or nonconformlns Work, dupm.aJ and ftpbct'.
ment of materbls :and equipment Inconced)' ordered pr 'supplled. :and nuklnR 800d chm:l8C 10 propen)' not fannlns pan or the
Wo~. '
'.1.7 An)' cost nOllptcllkaD)' and (,llpreMI)' described In Ankle 7,
'.1.1 Cosu ""hleh Yo'ould au.~ the GIUI'2 Ie M PriC'tl, II any, to be Cltccedcd,
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AlA DOCUMENT AU1 · O"'NI.II,tONTMCTOIMi ~ r.N. NT! ;.1 I Tius . AlAe - ()1911l -lit' ..
AIoUIlICAN INnlTt'Tt or AIIClnnen. m\ ,..r...' "oI1l8U..i"'I~ONj'.,lia'A~lnN(iTO"'. D,C; ~UO,' INC. A 111-1887 I
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ARTIClE D
DISCOUNTS, REBATES AND REFUNDS
1.1 C2Sh dl$counu obt:llned on p~)'ments made: by the: Contl'2C10r slull ~CCNe to lhe: Owne:r It (I) befole making the: pa)'ment.
the Contr:lctor Included them In 2ll Appllc:nlon tor Payment :lI1d received p:lymenttherdor (rom the Owner. or (2) the O"..net hu
deposited funds with the Contf3ctor with ,,'hkh to m:lke ~~nL~; ocherwL'e, ash dlsc:ounu stuD :l.CCNC to the COfl1r::1etor. Tr.lI(k
discounts, reb:nes, rdunds :and :amount~ reee:h'ed (tum s:lles of surplu." rmlerl:ll~ and equipment ,JuJI2ceruc to the O".-oer, and the
Contr2ctor shalJ m2ke provisions so that they can be secured,
9.2 Amounts which accrue to Ihe: O\\'n(r In accnrlbnce ",1lh the prm'L,lon." of P2Iagnph 9,1 sh~ be credited 10 the O..'ner 2S ~
deduction from the Cost of the Work.
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ARTlClE 10
SUBCONTRACTS AND OTHER AGREEMENTS
, 0.1 -.. no~i'61ts"isflhe 'Wc;rtflf12t "he Qjftfrf<.'f(JflfOCS nOi"tUStom:un}rrr.~ -.101 ~ 'Cbrit'r2cfo(, 0"'," pc~ bt'
perf\mfiC~NC:t5 or b, OfMI"l'PrOfnbte"';WcemenlS \\'llh tile CQritriCior."1be Coiunctor stwl obt21~, b,lili' rrom"S'ub- '
COIIU1IC'IOtI'Iftd:trom tuppUcl50l malerJals or cqulpmcnt~tetl c:spccbJl)' (or'the'Work and shiU dclh:er such brdsio~2hl7-:'
lecf!Itf!f~""'-ner 'Wm~' dettnn~ with lhe.lfd~ or,~ eonl~or lU1d lUbfeC"tO'~ ~bte' 6bJet"l1on of..hto Arddler:t,
~'h1di'lJf$.wilJ be 1ICCCpICd. The 0"'11c:r mar designate: specific persons or enlltles from ,,'hum the Cunlr.actor sh:lll oblaln bld~;
howc:vc:r,lfa Guarmt<<d Maximum Price: ha." be:l:n eSI:ablll'ihed, the O""I1er n1.:1)' nol prohibIt Ihe Contr.aclor Irom oblalnlng bids (rum
olhers. The Contractor shaLl not be: required IU ,contf3CI v.-llh an)'onc to ,,-'hom the Contt::lclur h2$ re:L'Ol1.:Ib1e obJection,
10.2 If.:l Guaranleed Maximum Prke has been emblt"hed and a spcctnc bidder :among those ~..hosc bids :uc de1h'ered br the Cun,
lnclor 10 the Archltecl (J) Is recommended In Ihe O\\'nel by lIle Conu,lictor; (2) ls qw.llned tu pcrfonn thai panlon of the Work; and
(') has submitted :a bid ..'hlch conform!. 10 'he requirements of the: Contr.act Documenu ..'lthout rc:scrvatlolU or exceptlolU, but the
Owner requIres thai another bid be accerledi then the Conlr.actor nuy require that a Ch211ge Order be Issued 10 adjust the
Guar:anteed M:axlmum Price by Ihe dUTerence bct""een the bid of the person or entlt)' recommended 10 the Owner b)'the: ContnClur
and the: amount of Ihe subconlract or olher agreement aCIU2ll)' signed wllh lhe pcrson or entit)' designated br Ihe: O\\'ner.
10.3 Subconlr.acts or olher agreements lIh211 conform 10 the p:l)mcnt pro\'lslons of P2ngr:lphs 12,7 2I1d 12,8, 2Jld sh:lll not be
a\\"2J'ded on the b2S1s of cost plus a fee \\.lthout the prlur conr,c:nt of the O""ner.
ARTICLE 11
ACCOUNllNG RECORDS
11.1 The Conlr2ctor s1ull keep fuU amJ detaUed 2ccounu 2Jld exercL~ such controL.. a.\ ma" be necessary for proper ruuncbl
m2llagemcnl under this Contt2ct; the ;1(:cuuntln~ and (unuul S)'l'iICOlS shall be "tL~f:lelO'1'lu the O"ncr. The O\\'ner 2Ild the O..'ner's
:actount2l1U shall be arrorded aCCes." 10 the Cuntraclur's Iccurtls, book.... rorrel'iponckne<:, Inl'ilrucdons, dra",'InR-~, reccipu. suhcul1'
Ir:ICIS, pUlch:l.5l: orders, \"Duchers. nll:mnr:antb :and ulher d:lla lelatlnR to thlll Cuntr:act. and the QlOlr:acrnr sh:lll prc:r.cn'c lhelIe (ur ;I
period or three )'ors after nn:aJ pa"OleOl. or fur ,uch lunitCf pcri~ :l;$ rN)' be required b)' b\\',
ARTICLE 12
PROGRESs PAYMENTS
l~~ntpplk':Rkiii!frorP:l)'Mcnrwbmlnflj ~chkeabrthe.wnulCtur and CcnJDcaIc:sIol.fi)'~~'UJe
, -'sh2.IJ m:ake proRre~~ pa)'menL" on :lCCtlWlt of the Cunlr.act Sum to the Contr:aC101' ~s pw\'ldcd below and
-dst wheft!,~ .Gon I r:aC1 Documents.
12.2 'rbc,pcriod ~y cach Appllcatltl1l fur P:I)'mCIlI slutl he one C2lcndv munlh ending on the b...t cby of the munth. ur a.'
rouows:
12.3 Provided an Appllorlon for P:I)'menll" reccl\'cd b)'the ArchitC'Cl notlaler Ihm the fir s t (1st).
m)' of:a month, the Owner sh:aJ1 make pa)'mcnt tu the CUnlr:lC10r not bier than Ihe t ~tieth (20th) da)' o(thr
tha t monlh.1r an Appllcallon rur P:l)'mcntl.. ree<:h'ed b)' the Nchltect :lIfler the application date: fblctl abm'c. p2)"
ment wllll be made by Ihe O\\"I1er nut Ialer than twenty (20) w)'S after the Nchllct1 recelvcs Ihe Appllcallon for
P:a)'mcnt,
12.4 WIth each Appllollon for P.:Iyment the Contr:aclur ~ submit p:l)'roUs, pcny cash accounu, recelpled Invokes or Invukes
with check vouchers allaehcd, :and any uther evidence required by the Owner or Archllcct to dcmolUtr:atc that ash dUbur:rocmCllts
alr~dy made b)' Ihe Contr.actor on :account of the Cost of the Work cqu21 or exceed (I) progress ~ymmlS alrC2dy reech'ed by the
Contr'2Clor; le5." (2) th:a.t ponlon ofthme pa)'menl' :l.lulbul:ahlc to the Conlf3C1or's Fcc: plus m p;I)'rolls tOt the period co\'cred b)' Ihe
present Appllcatlun fur Paymenl; plu, (4) rel:dn:lRC pro\'ldel.l1n Subp:u;lgr:aph 12.5.... If any, appllc:ab1c 10 prior prURrC'SS p:l}'mcnL",
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12.5 CONTRACTS WITH A GUARANTEED MAXIMUM ProCE
12.5,1 Each AppUc:ulon ror Paymenl shall be b:L\Cd ufKlO the most reee"1 Khc:dul( or yaJues suhmllled b)' the Conl~clur In aOOlr,
cbncc whh the Contncl Documenls, nle schedule: or \':aJu~ AJulJ :aJloc:uc: lhe: enllre GU2r:lnlccd M1Xlmum Plitt amunR lhe: \'arloo\
panluns of the Work, excel'll Ihat the Cunlractur's Fcc sh:UJ be sho..", a" a ~rnRIe 5Cparatc Ilem. The schedule of "alues sh:aJ1 bt'
prepared In such ronn :and suppmlcd hy such data It) 5ul)$I:II1lble IlS accur.lI:Y as the AschllCC1 may lequJre. This schedule, unJ~
objected co h)' the Aschllcct, shall be: wed a,\ :;I ha.,L\ rur rc\'k:~ing ~ll: Contr.actur's AppUalk>ns for h}'ment,
12.5,2 Applications ror P2l'ment shaJl ~huw the' pcrCt'nl::lp,c c'Umplctlon or C'2ch ponlon or the ,",'ork as or the end ur the perkMJ
covered b)' the Appllollon fur Pa)'meRt. nil: pc:n:cnl:lRe cumplellon shall be Ihe Ic.\~r or (I) the pcrccnlagc or 11121 f'lUnlun or the
Work whkh ha!; actU2Ily been complclcd or (2) Ihe pcrcentaRe ubbIned b}' dlYldlng (:I) the expense which has actu211)' been Incunnl
b}' the ConU'2ctor on account or that portion or Ihe \'It'ork fur "'''lich the Contr2ctor h:a.s nude or Intends to make 2ctU2l p:a}'mcnt prlur
10 the next Appllotlon for Parment by (h) the ~harl.' IIr the G\.W2ntcctJ Mulmum Price :Jlluc:ned 10 that ponlon ur the ~'urk In Ihe:
schedule of y:aJues.
12,5.3 Subject to other prm'lsloll$ of the: Cunlf:JC1. ~l('u",enl'l, the amuunt of c-;lch progress pa)'me:nt sh:Jll be computed 2.' foUo...-s:
12.5.3.1 Take that panlon of the Gu:ar;llll(eL! M:llIhn\lInl'rlcc ruuf'lCrl)' :lIlooble: to compkted Work 2.' dctennlncd b)' multlpl}'lnR
the percenr:rgc c:ompledon ur e2ch porrlon or the Work by ,,~ Jlutc or Ihe Ou~r.ulleed Mulmum Price 2IJoc21cd 10 th2t ponlun or
the: Work In the schedule or \'aJues. Pending nnal dClermln:nlon of cost to che O",'ner or chanltCS In the VI'ork, amounts not In dl'pute
nu)' be Included:lS pro\'ldc:d In Subp'-r:agf:Jph 7,3.7 ur the Gcner.d Centllllons, c\'cn though the GU:lf'amttU M2XJrnum Price h:&.' 11m
yet been adjuSled by Ch:ange Order,
12.5,3,2 Add lJut panlcn or the GU2f:ll1t('t'd M:u.lmum rrkc: rauperl)' a1looble to tnall:rUU:and equipment dclh'ered:and lIulubl)'
stored :U lhe slle for subsequent Incorpor;ltlon In the \,l/urk Uf, t( :IpproyetJln ady:u\ce b)' the O\lmcr, suitably stored all the 1I11e 21 :I
location agreed upon In writing,
12:&.3.3 Add the Contr2ctor's Fee, less retaln:lge of f 0 u r percenl (4 %),
The Contr:actor's F~ sh2IJ be computed upon the COSI of the Work d~rl~d In me two pn:c;dlnQ Cbusc:s :at the roue suted In
Par.lgr:aph 5.1 or, II' the COnlr2CIOr'S Fcc Is st:lled as:l flxed sum In wt P;u:Jgraph, shall be 2ll amount which bots the same r:ulo to
WI Ilxed.sum Fcc 2S the Cost of the Work In the two preceding Cbuscs be2rs to a reasonable c:stlm:ne or the prolnble Cost uf the
WOlk upon Its completJon.
12.5.3.4 Subtr.l.Clthe aggreg21e or pre\'lous p:l)'menlS m:lde by the O""ner,
12,5.3,5 Sublracl till: shunf:all, If :lIl}', Indl~led b)' the Colltrxtor In the documc:nl:lIlon rrqulmJ by Pmgnph 12.4 to $ubsUntl:lle
prior AppUc::atlons ror P:apnenl. or rcsulling from enurs suh!a(\JCOtJr dLc.cuvcn:d by the: 09-1lC1"S :ICt'OUnl2nts In such d<w:umcn~tklCl.
12.5.3.8 Sublr;lct :unountll, If an)', fur which the Arr:hlll:ct h:l." wllhhcld ur nulllRcd a Ccnln~le for Pa}'menl :I.' pru\'Jdcd In
Paugr:aph 9.S or the Gcnet:aJ CandIlJon....
12.5.4 Addltlon2llet2ln:agc, If :any, shall ~ as rouuws:
(1J II II '"tmdtd fit mill" ~if{VIln1 '''"'IIU"''I"''" p"~'nl M''IfI"1tJ '" riot Cl.llr'i1cfllr ~t""" (lJ'tIt mlllllD~ I""'" ,~ Qlntl1t(1Ol''J Trt prutWnl '" am'k
Il,',J..t. (IJ IIw "'f(dftlr~ JnMf $ubcllntr(l(IlWI fl""Wcd '" I'tlrtlRtlJtII' 'J : brl'M', ",ldr.f} tl/(> ""(II~, q 1111[. fl""T~ &J' Olbrr proco{Jlo/fJ of IN Cilflf,..1, fllUTf
prI/IIilrorl Jrw INtb rtddifll-.l rrttll/llllft' bfrr SlIt" 1'""""""'. If "II,d,.. """'" 11I., "';1""" '"/I'lItTtl/~f'IIt 1,,"lilttlli'Vf '" ""'utll~ ~ II"""'"' fTfnlnnllfp,'f',hr
.~".t rt'tICbn " rmnl" 1M'" If C1l111f\1rlll'" ) ,.
Ten percent (10%) retainage shall be withheld. At fifty percent (50%)
completion of the project, the retainage will be reduced to five percent
(5%). When specific work activity is 100% complete and satisfactory to
the Owner, the retainage for that work activity may be reduced to zero
percent (0%) at the Owner's discretion.
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AlA DOCUr.lENT AU t · lI"-NflC,(:ONTKAt;l" l\t: q!'I1 ~ II:KTfl ~lllllUN. "lA- · (lI'IHH,11IL. ~ ~,
...'n"WAN IN~'lll'lf 01 uf'Wln:,", I"~ I' \'..in( II\TI'o'\'.', 1'1.... 'C''''IlINlilllN, lit: 11."II'C A111.1987 e
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12.1,2.15 Subtr~ct amounlS, If ~n)', fur ..'hleh the Archltecl h;1.~ "..lIhllehJ or \\'i1hdr.U\'11 ~ Ccrtln~l~ tor P:I)'menl :L5rfU\'ltktJln the:
Contutl DocumenLS, .
12.8.3 AddlllonaJ relalll:llge, Jr :lny, shall be as fullu...~:
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12.7 Excepl wllh Ihe Owner'srrlor :lpprov:ll, p:il)'menIS tu Subcontf2CIOrs Included In the COnlf2ctor's Appllc:ItIun..'I tur P:I)'mem
shaD not exceed 211 ~ounl fur cach Subcontractor c:llcubled :l' foliuM:
12.7.1 Take lh:u portion oHhe Suhcontr:lcl Sum rrapert)' a1luoblc: 10 compleled Work:l.~ determined b)' muhlpl)'lng the pcrccnl2gc
complellon ot C'2ch ponion of the Suhcanlr:aClor's Work b)' the ,}we ot Ihe luL21 Subcont,.,ct Sum alloc:atcd to ttul portion In the
Subconlractor's schedule of v2lucs, Icss rClaln2ge of pcro:nt ( "),
Pending Onal deterrnln:ulon at :unounts to be p:IIJd tu the Subronlrxtor for clunges In Ihe Work. :unounLS not In d1.~pule rtU)' ~
lndu*d as provided In Subpu:lgraph 7.'.7 of Ihe Gener.aJ Condlllons even Ihnugh the Subcontf2ct Sum has notl'et bctn :adJusled by
Chinge Order,
12.7.2 Add that portion of the Subcontract Sum properly a1tOC:lble to m2lerbb:and equipment deUven:d 2nd sult:lbl)' slored:1t the
sUe forsubscquenllncorpor.ltlon In the Work or. U 2pproved In :ldV20ce by the Ov,'ner, sulubly slored orrthulle: :It 2 loc:Illon 28r<<d
upon In wrlllng, Ie:ss reuJn:lge ot percent ( %).
12.7.3 Subtnct the: aggrrg2le ot previous p~)'me:nl'l made hy the Contr:lctor ta the Subcontnctur,
12.7.4 Subtract :unounts,ICany. for v,'hlch the Architect h:L~ withheld or nuUlfied ~ Certmalc for ParOle:nI b)' the 09.-ner to the Con-
fractor for re:asons whkh :are: lhe: ':lult ot the: Subcontr2ctor,
12.7.5 Add, upon SubstmlW Com pic lion 0 t the entire Work of the Contnclor, :&sum sufficient to lncrClSC the: toul p2i)'mcnts to the
Subcontr:actorto percent ( %) otthe: Subcontr:lct Sum,lc:s.s :amounlS,lt 211)', tor Incomptele
Work and uruellled cb1ms; and.ltnn:aJ complellan ot Ihe: entire Work Is thercaJ'ler malelbU)' dcb)'fd throush no fault of Ihe Subcon.
tn-etor. :add any addltloll2l amOUnl!l paY2blt on account ot \"C'erk oCthe Subcuntnclor In accorlbnce with Subp:II':18I':1ph 9.10.3 oC the
General CondJllons, '
(If It h '1f'''"'td, PrlOl' '0 S"InuI,,''''' O-"'rll'''' ""be> m'I,,. Ill.,. Ii ,b(o Oortlns(1Ut', '0 milKr fir II",,, ,~ rrlal~ INIff $ubntflll'lk1'otJ mlll"..,/"'"' Ibr ~I.
tqtf lNn'rd I" $ubpaNJ~.-.pbs 11.7,1 "lId 11.:.111"'''''. ."', 'hi. IJ 'H" nf'lil;rttdrb"'-#tcTrI" ,'''' 0"11,,,,, Dlnnn",'1. InJITf b(n ptf1fiJloNp web rrdVC'KW'fW
limll4flott,)
The: Subcontract Sum Is Ihe lot:ll :amounl sllpul;ued In the subconlDCt la he paid h)' the Conlnetur tu Ihe Subcontrx1ur far Ihe Sub-
conu-actor's pcrformmcc ot the subconlnct.
12.8 Excepl ",'llh the Owner's prior :lpprovaJ. the Conlractur slnll not m2ke ad\'2l1cc p:a)'menLS to suppliers fur m:llerbt~ or equip"
mcnt ....hlch h:lve: not been dcllven:d and stored :It the !lIte.
12.0 In laking actlnn on Ihe Contf2etor's Appll(':lllun.~ tur Pa)'fllenl.the Archltccc shall be cntllled to rei}' on the accuf2C}' and com,
plctencs., of the Inrurnullon furnished b)' Ihe: Contraclur :lnd s1~1 not be: dccmed to rcprtsC"I ttulthe Archll~ has matk a dclaUed
examination, audit or :adthmetlc "erlfk2t1on ohhe ducume:nl:ltlun submllled In :tCcurd:1ncc: with Pan8raph 12.4 or tMhcr suppurtlntt
data; th:ll the Alchllect has nude cxh:lu~lh'(' or continuous on.slle In.'Ipc:ctlons or lhatlhe ArchllCt"1 tus nude examhullutu to :l.~r'
.:aIn Imw or tor t\'h;al purpoSC!I the Cunlraclar h:l.~ used :unuunts prc\'lousl)' p2Jd un account of Ihl: Contf2('t, Such eX2lTlln:atlons,
audits and vcrlOC2Unns, If required hy Ihe O""ner, will be pcrfnnncd b)' the On'ner's :lC'COunl:lSll'l :acting In Ihe so~ Int('r~1 of the
Owner.
ARTiClE 13
'FINAL PAYMENT
<... 13.1 Final p:l)'menl$h:all be m:lde h)' the O""ner to the CuntrM;lur ..'hen (I) the Canll':lct h:l.\ been tuU)" perfurmed h)" Ihe CUnlne:.
tor except for the Conlr.actor's rC~(lOn..\lblllt)' to rollect dc:tec:tlvc or nuncunrurmlng Work, as pro\'hkd In Subp:llr:lRf2ph 12.2,2 at the
Ge:ner:al Candlllons, ami to saIIsC)' uther requlremenls, It ;m)", ..'hlch nectS.urll)' survl\'c nnal pa)'menl; (2) a final Appliotlon tur Pa}"
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me:nl anll 1I nn21 accuunllnR rm Ihe: Cnsl ur Iht' "'urk h:l\'(' 1K"l.:I\ lIubmlllcll hy Ihl: Cunt~ct(Jr ami re\.lt....ed h)' the O....ocr'. uc'uun.
t2nt~i anll (3):11 Ona! CerUncale ror pa)'menl h:&.~ then het'n IMuell b)' the Arch It tct: such nn21 r'~)'fTl(nt ltuU be milk b)' the O"'oel nlll
mure thm 'U clays aratr the: Inuance: (lr thl: Archlu:t'I'1I fln21 Q-rtlflc:lIC: rur P2rmenl, or IS rOIlO"'11
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13.2 The: amount or Ihe fina! parmenl IIh:1I1 he c:lIcul:lIell :l.~ Cullu..'S:
13.2,1 Take: lhe lIum or Ihe: Cost ur lht' Wurk suh~l:lI1ll:1led h)' the Conll'2Clur'll fln21 lIcrountlng and the: Contl'x1Ur', fee; bUI nol
mure: Ih2Jlthe GUlll'2nt<<d Maximum Price, Ir an)'.
13.2,2 Subtl'2ct amuunlS, tr :an}', ror whkh the ArchlteCI wllhhold\,ln "'hole or In r':u1. a fin21 Cc:rtllk:Jlc ror PlI)'mcnl as pro\'ldc:d In
Suhpvagl'2ph 9.S.1 uf Ihe Genenl Conllltlon!! or olher r'ru\'l\lons of the Conll'2ct Documents,
13.2.3 Subtf2cl the: lIggre8:nc of pre:vlous r'a)'mcnlll mllde: b)' Ihe Owner.
Itlhe :aggreg:ne: otprevlous pa)'ments made bl' Ihe O",'ne:r c:xCttd~ Ihe amounl due the Conll'2cmr,lhe CUnlf2CIUr shall reimburse Ihe
dlffere:nce 10 the Owner.
13.3 The O""oer's :IIccounlanlS wUl re\'Ie",' :lnd repurlln ",'rlllng nn the Cunlr:lClor', lln:a1accuunllng ""llhlo 30 cb)'s :arte:r dc:1I\'cl)'
or Ihe: fin:tl :lccounllnglo Ihe: Alchltc:ct b)' the Conlf2ClUr. Ib.v:d upon /loch CosI or Ihe \t'ork :a.s lhe: O\\'nel"s lIccountmts report 10 be
subsL1nUated b)'the: Conlractor's nn:tl :It'cuuntlng. lInll pro\'ldeeS the: olher condlllons or P2I2Rf2ph 13.1 have been mCI, the: ArchlleCI
will, within seven cbys lIC1cr recelpl or the: ",'rluen re(ltm orthe 09.mr's ;l:CCOunl2J1lS, either Is.~uc to the O,,'ne:r:ll flnaJ Q-nlOc:ue ror
Payment with ::I COP)' 10 the: Conlnctor, or nOllry the: Contr.1ctor :lOd O"'ne:r In ....riIInR or the Archllect's ra.~ (or ....Ithholdln~ a
ccrtlfic:ue as pro\'lded In Subp:af2gf2('1h 9.5.1 ot Ihe General Condlllon.~. 111e time: pcriod.~ staled In this Pangraph I ~.3 sU(>CrllCdc
those sl:llte:d In Subpar.lgr.1ph 9....1 ot the: Genen) Condlllons. '
13.4 IBhe 0\\'oer'5 accuunt;l:nts rcpon the Colli ot Ihe \l'ork :l.~ sumt:mlblro b)' the: Conlr::tC10r's nn:tl accounting 10 he Icl\.~ than
cbJmed b)' Ihc Cuntr:K"tur,thc Cuntl'2ctor shall be cnllllcd to dclTWld :arbllr:ulun oCthe disputed wount ",ithouI a furthcr tlcclslun or
the: ^rchlle:ct. Such demand ror :uhllr;lllun 5h:1I1 be m::lde b)' the Conll'2ctur ",'llhIn 30 W)'S :lner the: Contf2Clor's r<<dpt o(:l COP)' ur
the Mchltect', OruJ Ccnmc:lle (or I'a)'menl; failure to dem:and 2lbhf2llun ",'hhln thls 30-da)' period shall lClIull In the .uh.~t:antI2Ied
amount reported by the: Ov:ne:r's ;l:ccuuntant~ txcomlnR blmllnR on the Cuntr::lctor. PendIng ;l: 11n:tl rcsolullun b)' :ubltl;l.tlon, the
Owne:r shall p;1;)' the Contl'2clor lhe amount certified In the AtchJtCCl'1\ nn:tl CcnUlale rur P:l)'mcnt.
13.5 If, suhsequent to final tn)'menl :lnel al Ihe: O"'ocr's req~t, the Contl':lC1or Incurs costs dC5Crlbed In Ankle 7 and nnl
excluded h)' Article R 10 correct ddct'th'c or nunronrunnlng Work, lhe O,,'ocr s1u1J relmhufl'oC the: Conlf2ctor $UCh costs :lnd the
Contl'2Ctur's Fcc ::Ippllnhle lhe:re:ln on lhe S:lme b:a.~l~ a... If such CO!Il~ tud hccn Incuncd prior It) fln:tl, p:l)'mcnt, bul not In exCCM or
the: Gwr.tnte:ed MaxJmum Price, If :an)'. If Ihe Cunlr:lClur h:L' (Wtldp:ned In lI2vlng.~ :L~ pro\'ldcd In Paf2gnph 5.2. t~ :amount or :luch
S:J\'Ing., sh:tJl be reC21cubte:d :md :aJ"lPrupllale crcdll R"'en to Ihe O\\'Jlcr In dctennlnlng Ihe: net amount 10 be pald b)' Ihe: O,,'nc:r It) thc
Canlnaor.
ARTIClE 14
MISCELLANEOUS PROVISIONS
14.1 Where: rdc:rence 15 m:ldc In thl\ Aflre:cmcnt In :I pro\'l~km or t~ Ge:ne:r.z.I Conditions ur :another Conlnct Document. the rd.
erence rcre:rs In Ih;u proYl~lon :I.' amended ur supplcmenlcd by ocher provisions or the: Contnct Documents.
14,2 Pa)'mcnL'i due 2nd unp;lld untler Ihe Cunlract sh:tllllt":lllntcrcsl frum lhe dale p2)'mcnt b due: :lllhe f2le staled bcto~', or In
tilt' :abt.c:nce therenr, :ltlhe: 1t"R:lt nit' pU,"'lIlJ1nR rrum lime In linK' :at the p1i1ce ,,'here: the prujcct b InClled.
t/,1JcTt rtI'f' "I ''''rrn' rq:r'f'ftI "/MIII, 1/ ''''.r.'
14.3 General Condition costs are inCluded in accordance with our proposal as
indicated on 'AttachmentIA".
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'rile 1f",r"/Wf'H '/W I Ii, Ie tJ .'/ be,JIII,'''. '''''/uc "11111' ul "..../."'/.' , ","1 rI""~.n ""~r ,,1/., , ,,.... ",/MII.r I ( ,N. f'nM "JlIIII UJrN lid,... Jh",'" ht',rhI",,1nI ,,1,b nwon.1 '"
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AMI'IUC:AN IN0;11TI'1I: ell AH('lIl1lC:1ti, I"" " I .. !!\TNI't:. N\1) 'II'Ao;IIlNI;1II~.lIq]~"4NC, A111.1987 10
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14.3 Other prov~lons:
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ART1a.E 15
TERMINATION OR SUSPENSION
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15.1 The Conu-act rn2)' be tcrmln2ted by ,he COnlt:lctor 2S provldcd In Ankk 14 of the Gener.al Condllionsl hOVo'eva, the
:amount 10 be p1Id to !he Contr:u:tor under Subp:lt:l8Dph 1".1.2 oflhe Gcncr2J CondItions sh:all not exceed 'he amounl the ConIrX.
tor would be entitled to receive under P:lf2gt2ph 15.3, below. except OUlthe Contractor's Fcc shall be c:aJCUblcd :u If the Worle Iud
been fully completed b)' the Contractor, Including 2 rC'UOlUble c:sllnutc of the COSt of the Work for Worle not 2C1u:lll)' cumpkted.
115.2 UlI Guar:ulIeed M:Wmum Price L\ ~I:lbIL~hed In Artkle 5, the COnlrxt lNy be termln:lted by thc Owncr for C':1u.~:I.\ pmvlckd
In Artldc 1" orthe Gcner.aJ Conditions; howc\'cr, the :amount. If :IJlY, to be paid '0 the COnlr:aC'tor under Subp;U:lRt2ph 14.2.>4 ohhc
General Condlllons sh2lJ not ousc: the GU:lrantccd Ma.'(lntum Price to be cxCtttkd, nor shill It exceed the amount the Conlr::actor
would be entllled to recelvc under Pat2St:lph 15.3 below. '
15.3 Uno Gwnmeed Maximum Price b e:lt:lblbhC'd In Ankle 5,Ihe Contr:lct nuy be Icrmln21ed br the Owner for (';IUs!: 2S pro-
vided In Anlde 14 of !he Cicnerat condlllon.\, however, Ihe Owner sh2lllhcn p;I)' the Contraclor :an amount c:alcut:ued :IS foUu..'S:
15.3.1 Take the Cost of the Work incurred by the Conu~ctor 10 the cble of lennln:ltlon.
15.3.2 Add the ConltaCfor's Fcc compuled upon the Cosl of the: WUfk to the wte of tennlrullun at the roue ,l:llCd In PanRr:lflh \.1
Of, If the Contractor's Fee Is st:lled :IS ;II fixed sum In that P:lragraph, :IJl:unounl which bens the' ~ ratio 10 th:ll nxed.sum Fce ;l.\ the
'COst of the Work at ,he time of termln::nlon bC'ar~ tu 2 rd.\Ofl:lble esdnule of the prob:lbk Cost of the Work upon Its cumpk:tkm.
1!.3.3 Subtnct the 2sgrcga\e of pre...lous pa}'menu made b)' \he Owner.
The Ownef sJuJI also pay the Contnetor fair eompens:.ulon. either b)' puretusc or rcnuJ at the: election of the O"'-ner, for any equip-
ment owned by the Contrattor whkh the OVo'ocr ekcu 10 rc:uJn and ,,'hkh b not olherwise Included In the Cost of the Work under
Subpar.aSr:aph 15,3. J. To Ihe extent that the OWllCr clecu to I2J(c Ieg:aI a\lgnmmt ofsubcontl":lClS and purch1\.C orders (Including ren,
US ::lgrttments), the Contractor $h:lll.:IS:II cunt.lIUon uf leee-Mng the p;a)'mcnu n:fcm:d to In \his Anldc 15, exeane :and dc:lh'Ct all
such papers and l:1kc a.II sueh sleps. Including the' leR21 :uslgnmcnt of such SUbconllXU :and other COnlt:lctuaJ riShts of the ConuX1or.
as the Owncr emy require for the putpOSt' uf full)' \'C:'\llng In the Owner the rlghlSand benents oflhe Contractur under such subcon.
tracts or purcfwc orders.
15.4 The Work m:l)' be swpended b)' the O\\1ler 2.0; provided In Artkk 14 of tll( Cimeral Conditions; In such ose, the OU:lm1lccd
M:axJmum Prke, Ihny, sh2ll be lncrea.'Cd:u provided In Suh~ph 104.3.2 of the General CondJtlons ucept IJut the term "COSt of
perform:ance of the Contract" In ,h:ll Subp:lraRr.lph sh2J1 be urnkrslood to I1lC2J1 the Cost of the Work md the lerm "pront" .tuD be
understood to mean the Conlractor's Fee,:I.\ de5Crlbcd In P:angl";;lphs 5.1 :and 63 of thb Agreement.
ARTla.E 18
ENUMERATION OF CONTRACT DOCUMENTS
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18.1 The Conlrllct Documento;, ellC'C('Il fur Mudlllcalkms luucd afIcr execullon of chis ^srcclTKnr. arc enumer:ttcd :1.1 folk)ws:
18.1.1 The ^sreement b chis elleeuled SI:lnc.brd form of ^Wctmcnl Bct..un O"'ner and COnt....etor. AlA Document A I I I, 1987
Edlllon.
1t"'.2 The Oencral Cundltlons lire the GCI ':1 (n~lln' If, Conlr.lC\ rOl' ConSIrUCII~n. tA Oocumenl A2OS. 1987 Edllkm.
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AlA DOCUMENT Altt . O'C'NUt,CnNlltA(:lun ACili , to · ,N1 1f.11l1lUN- "lA' · ()19ft~.lll ,'; ~
AIoltIlU:AN IN~TIT1ITf. or AIIC:IIITfr,B. I"" NfU' \'ClIl'<9t\.:nMLi~f4.'. ~\\'''''''lNmClH. IH:. lllllJ(U., li~~. A 111.1987 11
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18.1.3 1111,' S\lrlllc:IlIl:nl~t}. :and uther <:uI\dltklU' "r th4: <:untr.a\1 we 'hum ..,m,:&lI\\'\I In 'he ,t,,*\1 "bnwl \S:&lC\l
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Docum~n' . Tille: Pase.
To Be Issued
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,1e~1,.4 The, Spccma.lion$ are \host,cnnl21ncd In \he: ProlCC1 Manu:d tblcd #.\ in P:U28~ph 16,1.'. 2nd art:lS foUuws:
, (EJ,brr IW ,Iw !ir<<VlatUons ""' or "'W'f' -" ~.thlbt' ""tltbc-d '(J fbi' ~....,' )
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AMtlll'-'''' INUITUTf. or A"c:IUTfa~, 17~\ Nf.'\1Ij' YUII.X A\'.F,Ntl," N..',. .'A.\llIl'1CiTUN, It c: llUl'1 1::' ..
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A11t.1987 12
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unkS'l s tllrrerenl cUle b shown bclu\\':
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NUmber
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PortionS or Adcknda relaLlng 10' bidding requirements arc not Pan or the Conlr:act Dcxumcnts unless the blddJnS requirements ate
, . J1so en':lf'1Cl'atcd In Ihb ArtIcle 16. n R , ~ t !t. l ;" 1. .,..... I 1'\ ill ' '; ,
AlA DOCUMENT AmI! O'fftfU.coNnACTOIlAC;U~U ~~~: AlA- · CI9II'. nil .' . I: , '
""'lIUCAH IN$TITUU 0' AIlCIlITlCTS. 1'75' Hrw YURK ~hNll!.,.H.W.....MlfIHGTOH. D.C. JI.lOl16 ., .; .. A111.1D87 13
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11.1.7 Other Documcnu, Ir Iny, rurmlnR p:1f1 ur lhe CUnlnct lJuc,~1tnts ate as rUUUW3:
(U" btfy ."YMdIlfDtltd due,,,,,,,,,, 1/61d ." ''''ttldrd I" frJmt IJ4Irf tI( Ibr (b>lfntd I~'" Jilt ~ QlIIttItI'<<D f/IIVC<IM INI blddl"l mp/rTftltftl.lM't.,
M,m",."."., 0" I,u-lI.1I01110 tH4, ,,,. r'lKlIlI<IIln 8lddM, umfllllllmu .tttt Ibt n.."....., bid ." fIIH f'tt" of Ibt eunr'M' Dut"""",, tmltu rnll"'~II't4I" Ibl.
~'""'''''', 71H)' Ibwl~ bf 1I1lt'd bfr-t on/IV In,-'tJ '0 M f'ttrf rrJ 1ft, (bI"rtIl I I)~', )
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(
correctness:
ATTEST:
Kathy S. Rice, Acting City Manager
Cynthia E. Goudeau, City Clerk
, Th~ Agr<<mentls enlcrc:d Into as or Ihe da)' and year nrsl "'rll1en above and l" execuled In II Ic:&st lhree orlSIruJ copies of ,,'hkh om:
Is 10 be dcJlveRd to Ihe Contractor. one to the Architect fur we In Ihe admlnblr:lllon or the Contract. and the Kt1l1Inder to the
Owner.
CITY OF CLEARWATER
See above for ther
OW R
~.,
cl:.,-a(2~X .j\-
v. r
city signatures. ~
C~RAcr
t
(SiB'III'U",)
, Rita Garvey
Mayor-Commissioner
(Prlrr,td IIlJmr aM IIIlt)
,
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o Rl (;, i ; , , ," (Itrim"" "drlll' and tliir)
. AJA OOCUM!HT Atl1- OWNER.CONTRACTU,," AORlOIENT U'bJniWlTKJN - AU,- · OtYH7' tilE .
"MUICAN INSTITUTE 0' AftClllnCn, ",\ Nt'&' \'OftK A\'f-HI'f.. 1'1'11',. "'A~IIIH(jTC)~. U t: "U",
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A111.1987
14
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A'M'ACHMENT "A"
..
Proposal
for
Construction Management
Services
March 28, 1994
Submuted to:
Ms. Eliz.abeth M. Deptula
Interim City Manager
City of Clearwater
p.o. Box 4748
Cleanvaler, Florida 34618
Submitted by:
Biltmore Construcfion Company, lnc.
J 055 Ponce Deleon Boulevard
Belleuir. Florida 34616
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Pro/Josal (or Construction ManaRtr Slnktl
Rtl,ovatiolllRtmodtllng of thl Old Maas Brothtrs Property
Table of Contents
General Conditions
· Cost Schedule
, ~ '
Fee
,\
· Fee Schedule,
. Qualifications
· Corporate Organizalionnl Chart
· Pl9ject Organizational Chart
· Resumes of Project Team
· Project Summary Chart
· Related Project Experience
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OR t G , ~.! ;:. ~, ,". B~7T~9~ ~STRUCTION CO.. INC.
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City of Clearwater
General Conditions Breakdown *
U~ r~ "\d"; '\":\ah,
$ 23.800.00
Included in Fee
23.800.00
N/A - Use Building
i-;aeMe- 0.. bf f'
conlract
BILTMORE CONSTRUCTION CO., lNe.
· Does nol include extended hours. shift work or overtime.
ORIGlf\!f. t
BIL TI,j(,J1.1.. ~.~,
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Labor Burden Rates
FICA 7.65 7.65 . 7.65 7.65 7.65
Fed. Unemp. 0.80 0.80 0.80 0.80 0.80
State Unemp. 5.40 5.40 5.40 5.40 5.40
Workers Comp 0.48 5.55 23.31 24.96 24.96
, Employee Benefits 13.80 13.80 13.80 13.80 13.80
. Tot8I
28.13
33.20
50.96
52.61
52.61
Liability Insurance .40
,,' "i',I"'"
BILl Mu,," , .
BILTMORE CONSTRUCTION CO., INe.
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Propnsalfor Construction Manager S'nkeJ....
R,,,ovatiollIRemodeUlfg of tilt Old Maas Brothers Propt,."
Lump Sum Fce:
We propose a Lump Sum Fee of:
EI G HTV THO USA ND ........--...-----........--.---.................
DOLLARS ($ 80,000.00
).
based on 4% of $2.000.000.
, "
Should the scope nod budget of the project be increased by the Owner
, or by other circumstances beyond the General Contractor's control. the
,Lump Sum Fee shall be re-negotiated commensurate with the fee
established with this Proposal.
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CONSTRUCTION CO., INC.
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City InYalvement - Hm:borview Cent~r
, .
The Assistant City Manager, who is owner's overall project manager, attends weekly
project meetings, writes reports, approves payments and generally spends about 10%
of his time on the projects.
The Chief Building Official and the Superintendent of Building Maintenance also attend
weekly project meetings and perform miscellaneous occasional assignments.
Value sro,OOJ
, The Public Works Department has replaced deteriorated storm drains, sidewalks, and
curb and gutter for the a~jacent street riehts of way, and which were performed with
City'crews at City expense from the annual budgeted funds for those purposes. 'This
" work would have been done notwithstanding the Harborview Center.
The Harborview parking lot has been resurfaced and improved by the City at the
expense of the Parking Fund which has been the past, longtime recipient of the meter
revenues from the property - a standard practice. However, the future resurfacing
expenses will be an operating expense of the Harborview Center.
The landscaping was performed by Parks and. Recreation landscaping crews with the
project paying for all materials and Parks and Recreation providing labor and equipment
- another stan~d practice. . Value S37.00J
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I"A'I' ,321.1996 9 Z 41A"1 Ra.E FRO-lITECTS
f'().451 P.2/5
KCMe ,ARQflECTS
INCoRPORATeD
Memorandum
Dote: Thursday, May SJ. 1996
To I Mr. BDI 8aJcar
Aalltant otv Manager '
cnv OF CLEARWATER
Pod omce Box 4748
CleaJWater. FbtIa &4618-4748
From: H, Dean Rowe. FAIA
, Re: HorbcMew center
"
8U;)Jech ,Warranty Intcrmaflon on bUldlng end aystems, I,e. Ire cycle of at parta of
bUJdJng and 1YJteml,
Generah 1he bulld1ng 0$ remolded has been updated to actlstv an preaent
day ute Sate1y buDding codes InoJuclng ADA and "Potty Partt(. ThIS foeltty
can be con&SdQlred and vlowed as I'8caonable ails pO&llbIe a New Bulldlng.
SpscJftcaUvthe followhg &yItems have those WCIrronfles ond nte
expectancies:
ARCHrreCJURAl
list of ArchIectuIQI WarrantIeS &. Reasonable life Expectancy
1. Root
. 20 V8Q11" Koppers Inclwt11as
2. E.I,F.s. (Exterior NuJoted FcIclng Syltem)
. 5 \'801'1" Dry'v1t Systems, lno.
1/
20 Y9C111
3. Elevator fA EacalOtOl1
- FreIght Bevatcr
. 1 year
- Passenger EleVator
. 1 year
- Elcalatcl'l
. 1 yaar
4. GIOIa "Glazing
. 1 year
eo Capet
o 1 year
20 year;
20-30 VSOtI
20<<) yoar&
5- 1 0 veara
AoIktI ~ No. AN::IXIl,?I
lCO"Madlloft IRIt .. D
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I'W=W. 3e .1996 9: 41A'1 RaoE MCHITECTS
~ARa;1lEClS
tHCORP,ORATID
RarIda ~No. m::amn
100 STMt Sut. 2CO
........*~,n-ll' r;' '- ,. ~':.) '.'t, "~"; .",:' , ~'.::i: ,'J';":ff,,,,-,,"~f" '.
'~~~~l!J:.u..~:; ;~J,,~9>...~1 1, ...',...""1> ~ ,
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1'<<). 451 fl.3/S
BII Baker
HarborvI&w center
May SO. 1996
Page 1\NO
6. VInyl 11 Ie 10-20y8ara
. 1 year
7. C8rcmlc Paver lie 10<<30 yeara
.' 1year
8. SpecIaIlnterlor CootIngs S-10yeCll1
t1'lyear
9. IrrI'edOr PoInt s-.syeara
. lVGOI
"
10. OGling nle 10-20 yecua
. 1 year
11. Door Harcfv.Jare l002J YOM
. 1 yea"
12. All Other"niShes 6-2] yecn D
. lye~
An of the above 'a ossumlng reasonable maintenance.
ElECTRtCAL
1. The entire e1eotr1collndal1at1on Is warranted by the cot rtractor for a
pertod at (1) year from the dat., of wbatcntlat completion. AD problems
encountered shall be r&placed/r8polred at no adcItionaI cost.
2. 1h8 Qenerator a'\d tranDlen1 suppression LIlrta are warranted by the
manufac:tu'*" fer a petb:t cI (6J yeOll trcm, date of It.bstanHa
completion.
S. Aa1u'nhg proper maintenance fa perfOrmed, the renowng eIeotrtcol
COf1'1)Onentl CQ'\ be expected 10 heM) a usefU ute In excess Of 20 yeas:
LIghting FbctU'eD
&.YItchgear 81 stClrteJl
Trantformere
VoIce/Dofa WIring Syrtem
Emergency Generator System
Fn Alarm System
Sounc::I Syltem
Tranalent'Suppreaalon UnJI1
~... .T.,..'..'4...'._.....'-.."...H h,U~!..,...1 ...I....h'~'~.._"',',', ~,.~,. ..". ,~,,-t.:(....,....~....I.. I>..lo ,......
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~Y. :30.1996 g: 41A1 Ra.E MOilTECTS
~ARO;llEClS
INCORPOAATIO
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flor1da Reg'ltotbn No. ~~72
NO.451 P.4;fS
BlJ Baker '
HcrborvtQw center
Maya3.1996
Page T1Ye&
4. Ptease note ~ we reeorrvnend a relamplng cycle 0118 monthl to 24
months with botJasts being repktced everv 5 to 7 yeall.
~~~ICA1
A. HVAC
1. AI eqUpmem (ta'\S, roof mounted air condltlonng LIllts, chllol1,
pumps, air handUng mfl1, Gtc.) comes with a , year fuI parta and labor
warrtJllty, '
2. The comPl'&$$Of1 on the chllers, roof mounted ar condIHonlM urits
and concIeNIng unltl come wtth a 1fY* year non-proatCK:I pam only
warranty.
S. The gm ft&d untt has a 6 yeor worranty on the doalccant whee!.
4. Tho wator bOIlQrs haVe a 6 year warranty on 1h9 heat exchangers.
5. The life cycJe for the equipment Is a fol1oWs1
o. Tne air handling (,1\"., putT1f'I and l'ont have " m year Itte
expectancy.
b. The chIlera, rooftop olf condItIon~ \Iifa, bolera end 011 COOled
condSrRlg l.IlIts haw a 16 year rife ecpecfancy.
c. U1e expectancy Is bos&d on a good rnolntenonee level.
B. PWMB{NG
1. All ftxt1.reS and tr1ms como vAth a 1 year parts and ~bor WOIranty.
2. '(he 118 cycle tor 1he equlprnent II CD folOWl:
a. Fbct\.m (Water eiOletJ, lcM2torlea, links, ete,) hove a 20 year Ife
expectancy.
b. 1he trim (faucet.. ftuah vavel. and toilet sects) have a 10-1& year
lite expeetCl'\CV.
11
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t1=lY.3a.1996 914ZA1 RaoE MCHITECTS
.
I\OAE ,ARQ;fJECfS
INCORPORATED
AoItta ~ No. AN:;tJJ:Z172
. lOD"MadIcn'" 8lJtltZO
TCII'I\XI. PIc:fidcI ~
FCIIlI 111.221,flM
.1a.nl.1711
1'().4S1 P.S/S
811 Baker
Horborvlew Center
May SO. 1996
Page FOU'
, C. U1e expectancies are based on a gOod maintenance level end
no abuse,
In concIuslon It Is mporfart to note that the total conmuet1oo and design
COItt for thI. project If It " elected to complste Banquet KItchen My
equpped. the ClealWOter Room finished comparable to 'the Bg Bcnquet
Rooms and the Dell fnah9d end In operation CI'\CI \Ytth on other upgrades 01
suggested Is $11 ~
1hII ccm OQUctM to a aqucn loot cost of $70.63 for this 164.000 sqtICI'8 foot
lacBIy.
(Remember this also Includes 'the cost of the 51 UJJ square foot Stein Mart - a
rom prodl.lCk"tg tenant).
That cost compares to ttle foJIowng CQnf9l'Qnce Center/EXhlblt Halla aroc.I'ld
tha country:
. Comparative const~on Costs
I vllted reeent1V WIth on Arctlltoct acqualntance of mne In the A11anto nnn of
1\19 C1hOm~ Ventulet and Stolnback) concemlna the coNtructlal costs
of a runbar at ConYentbn CentDI1 around 1he cOU'lhy'forwhlch theltftm WCII
the Arehltect. They are as folloWl end respresent col.nStrucuon coat onlY.
ThAY do not In~ludA ArehltarnJEngtnBBr FeAIl.
. PhIladelphia
CA Remode19d Train statlonl
· ChlcagotNow) ,
. Savanah
(New. not vet U"lder construct1on)
· Mobile (NGYI)
. Oriondo (New AddlHon)
S 150/at
$lfiOJ&t
8130/.,
$110
$103
II
. Miami (New bJt InoxpeN!ve ftrish9s) S95
. Atlanta (10 years old) $M
. Tampa C635.DXl st.. $75 mlIon ooNtructlon
CC>>t, lVS 'NOS not the Architect fOr 1 his project) $118
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ROIv'E ARCHITECTS
'NCOIlPOIl....'E;)
H, Dean Ro.....e. FAIA
Rick Rados, AlA
Thcmo~ A. Hommer, AlA
RlClc r.cwe, AlA
lO'ry Wilder, AlA
.'
, '
t';
Florida Rog:slrollon No, AACOO2172
100 Modiwn Stleet Suite 200
Tampa. FIOliaO 33602,4704
fO:t 813.221.91.54
813.221.8771
\\(M-};-ll."-,l,U"iliWt I' , ~;rA-t~t '\~:'l:.':'':iI~",l''''''''''''..~ '
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JLI"l9 4. 1996
Mr. Bill Boker
Assistant City Menager
City of ClealWoter
112 South Osceola Avenue
Post Office Box 4748
Clearwater. Rorido 34618<4748
Re: Horborvlew Cel...ter
Sub: Detailed bock-up for Additional Funding for
Banquet Kitchen and Clearwater Room
BILL. attached Is the subject on the referenced project.
It Is organized In accordance with the Information shown on the three
colored plan sheets transmitted to the CommIssion.
Additionally. I am Including a copy of a readout of budget available
os of October 24. 1995. Please note 1hot the additIonal funds which
the Commission referred to os our lost request wherein we promised
we would not be bock to them ogaln were approved on September
7. 1995. At that time the restaurant on the third noor was stln very much
ro fhe picture.
We were not Instructed to proceed on the "Clearwater Room" and
Banquet Kitchen until late November.
At that time we Immediately expanded the space necessary for the
Banquet Kitchen. reconflgured what was to be the Clearwater Room
and we redesigned the Southeast Ladles Restroom to
accommodate the loss of the rest room In the northwest comer due
to space needed for the Banquet Kitchen. All of the above was
accomplished so that construction could be completed of the new
expanded toilet. demisIng walls for the Banquet J<ltchen. Clearwater
Room ond re.conflgured service corridor by January 12. 1996
pPSfnlng dat~.
After fhat time we earnestly began design of both the Clearwater
Room. Banquet Kttchen and Delllnfro-structure which brings us to
today.
. '.I....~............'_...~---......" .-
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,
I
Mr. Bill Boker
Assistant City Manager
City of Clearwater
JU'le4.1996
Page Two
There was no decoR on anyone's part but rather a product of the
decisions made.
, Also, please review the attached breakdown prepared by the City.
As you know we voluntarily removed $32AOO of Architectural!
Engineering fees and moved It to the constructIon costs. This
change was mode due to our decision that the additional cost
estlmotlng services of Donnell Consultants was not needed any
longer due to the bid process and the estimating Biltmore wos
providing coupled with our In-house effort.
In closing let me soy that this has been a very difficult project -
constantly dealing with extremely tIght bUdgets and tIme constrolnts.
However. I om very proud of our teom effort to produce a project at
approximately holf the cost of whot other Cities ore paying. $70 per
SF for Harborvlew versus $120 w $150 per SF.
We look forward to finishing the effort In whatever direction the
Commission elects
.' '
. ' '
Enclosure
cc: Clark MacKinnon
Ed Parker, Jr.
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RONE AACHllEClS
lNCOQPORAtEO
H. Dean Rowe. FAIA
Rick Rados. AlA
, , ThOmas A. Hammer, AlA
Rick Rowe. AlA
Larry Wilder. AlA
HARBORVIEW CENTER
A.3. Clearwater Room
Bose Price
$225.334
Plus Partlol Upgrade
(not Including chandeliers, bIrch wood trim or iwo level ceiling)
$47.245
Sub Total
Plus General Contractor Overheod and Profit (15)
$272fJ79
$41.666
Sub Total
Plus Architectural/Engineering Fee (8)
$314245
$25,140
Sub Totol
Plus 10% Contingency
$339.385
$33,939
Sub Totol '
Rounded
$373.324
$374.coo
Balance of Upgrade
Chandeliers, bIrch wood trim and two Jevel ceiling
General Contracfor Overhead and Profit,
$21.666
$3.2EO
Sub Total
$24,916
S25.cm
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. , . Florida Registration No, AACOO2172
100 Madison Street Sullo 200
, Tampa. Fie/ida 33602,04704
F~ 813.221.9154
813.22l.B771
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", ,J1.li, ,5.1996 "'10:2s~rl'\l.ll ROWE ~CHITECT9'I. W.
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.........1'\0 , 682' P. 3,1 4
cteG1water Room:Base Price
Item of work I
.. . fill OItfloor openlrtwpateh floor
steel fram~g for opentngs '
cutin & patch at new doo~ In exist cot
.. ...
,
....' ..:
, .
.
~bJcolit.
, 2500 .
". . 157e ~
600 :
,
Labor Mat " ,
--'
tJ.n.1.Y
1 Is
115
3 pr
drywall1ralTringlftr~g @ stGef CDlumns
framtng @ Inside 9f eyebrtrWS eo If
dryw-aflon fnslde f~ of dearwater roc 260 If
canopy at exterior. Of door "b1 n ( s.upporL??)
drywall ce~fng ~it 260 )f
drywall ori eJdbiing framing . 164 If
fl~roofmg of ~ In clW roOm
22000
hiel above
inCl abov~
tnd a90v~
Incl' above
: (na above!
tncl a60ve
"
" ,
. new dOOl'Slfi'l1~ em room
cleanup I rubbish removal
alrpet In c{w room'
acoustical caNing ~ room 2x2
~ pr 1200, 52.20
1 Is' 1000 1000
500 sy 12349 .
3650 sf (see 22tOOO abov~) lnd:
,
.
(,J paIntlng walls/soffits dW room 3420 sf
r~ e~ coni~or wall - special coal 3100 sf
~rin'OOf equip frames I
wood draPeri pOq<et at wast wall . 80 11'
base board and chaIr ra" 490 1f
, 2760
300 !
I
, 209 ·
300
750
300
500
roof openIng fF2tnes
roofing and flashing
equipment support fmmes
I
pllg#
plug#
ptug#
2600 .
1000 :
4000 '
f'1t'8 sprinkfer t1iys1em
I
,
h'v'a cwork
I
2600~
, " t
95230 l
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I, I 64100
,
total ~ter reom .
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. . .:
· pending
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'(ota 1 i DC" %. l
2600
1576
600
.
,
22000
, 0
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o
, 0
&516
~S20
12349
o
o
o
2760
'300
200
785
'1598
o
o
2500
~OOO
4000
o
o
2600
0'
95230
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" 225334
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, ROVVE ARCHITEClS
'N.CO~POR"'.lED
"
H. Decn Rowe. FAIA
R;ck Rod OS, AlA
Thcmc~ A. Homme~ AlA
Riel( Rowe. AlA
lOll)' Wilder. AlA'
'"
,', .
HARBORVIEW CENTER
,,1.
B.l.
Banquet KUchen
. , ' . . . ~
Bid
$241.637
$36.246
Plus General Contractor Overhead and Profit (15)
i.-,
, "
Sub Total
Plus Archltecfural/Englneerlng Fee (8)
Sub Total
Plus 10% Contlngencv
$277 .B83
$22.231
$3CO.114
$30.012
>~. . ,~
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Sub Totol
Rounded'
$330.126
$331.0:0
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FloIldo Reglsftotion No. AACOQ2172
, " 100 Modiwn Street, Suite 200
. Tampo. Florida 33602,A704
. Fox BI3.221.91M '
813,:121.8771
'~j1~~ti;~1rh:~~j'EJi.MitlU.~1""\!"~'''' -':""-"
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~. 5.1996 1~:25AM
RO\A.'E PRCHITE:CTS
,;
NO,E8:3
03125/96
Units Labot'
. -
Item_9f w.2rl.
Sanquet Kitchen
lloor patchIng @ erect ,& plbg
,
fill in floor openings In banquet storage
and In clearwaler room
,coordinaUon/patchtng @ Stein Mart
~
Sub,CQJ1t.
1 Is 500
1 Is
1 Is
drywall framlngmreprooflng @ stl col 1 Is
kitchen ceiling
kitchen partitions & flre sating
drywall on e)(fsUng framing
funing/drywall on north wall
2 hrchasa wall in b102
fireproof beam, line h, e to 7
new docrstframeS/hwd kJtchen 10 ea
vIew window at kit office .omit*
cleanup I rubbish removal 1 Is
vel In kitchen area & base 1 Is
special flooring In b102.b1061b10B 1 Is
waterproof membrane @ spec floor 1 Is
acoustical kitchen area 2x4 1 Is
paInting walls kitchen area glazed wall 1 Is
painting cellings, kitchen area
repaint exist conidor wall - special yeal
tonet reom accessories 12 ea
lockers not Included
kitchen equipment NIC
equfpment support and roof opening
frames and roof flashIng
slgnage
plumbing work'
fire sprinkler system
protect carpat, remove/repface ceiling
to allow for duct worn etc.
h v a c work
drywelJ enclosure at hood exhaust
elecrtric.al
TOTAt.
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~.. ,ll'~:"'I',L to"
1 Is
1 Is
1 Is
1 Is
11$ ,
1 Is
1 Is
1 Is
, .
"-
500
,
"
Allow
Allow
....
4000
7500
WESTSTA. 32000
Incl
Incl
.Incl
fnel
Inet
Incl
Incl .5172 TAYLORHCW
1500 1500
ACOUSTI 850
STON!HARI: 12639
sro~EHARC 3295
vveSTSTA 500
Ti:!NNISO~ 4730
tncl
incl
FI.YNN cc 872
direct purChase.
Allow
4500
250
46857
352~
AI/ow
GREEN
8ROWN
Allow
2000
30945
2000
14400
AIRRITS
WESTSTA
F.E.B.
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page 2
'(Qtal inc1.~
1.310
o
4aOOO
7.500
:
32.000
Q
o
o
o
o
o
5,534
o
'3,930
8S0
o
12,639
3.295
500'
4,730
o
o
o
872
o
o
.
.
II
4,500
250
46.857
o
3,525
o
2,000
30.945
2,000
74.400
241,637
. "
.
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, RCMIE ft-RCHITEClS
INCORPORATED
" !
H. Dean Rowe. FAIA
Rick Rados, AlA
Thomes A. Hammer. AlA
Rick Rowe, AlA
LOfry WiIO'er. AlA
HARBORVIEW CENTER'
B.2. Fixed new KItchen EquIpment
c: ' : ~
BIds (attached) affer Value Engineering
Kitchen Consultant Fee (Fixed)
$166.70S
$12.cx::o
, Sub Total,
" . Plus ArChltecturol/Englneerlng Fee (2%)
$178.7ctJ
$3.574
Sub Totol
$182,200
Rounded
"
$ 182.cx::o
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:, Florida Registration No, AACOO2172
l' 100 Modi$On SI.eo1 Suite 200
Tampa. Florida 33602,4704
Fa" 813,221.9154
'613,221.8771
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... ........ ~ "'~~~~.;I!4...........,:W";i..~.~oi...I...t~.lh~,;',0 ~"';'I.tOr1/~'..f'1,.tr'.c1:/~Jt';.;~~:;JtA~:/J i:I.i.~,~'.~';4~;'::'l. ,~~;~:;~
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HAR80RVIEW CENTER. BANOUET KITCHEN
--"
MATRIX OF KliCHEN eQUIPMENT BIDS
-
IM.crt SUBSTITUTE
ITEM OlY. DESCR~ MFA. B:l:mAM CON 8.~"lDCY.-J
1 SCALE I 51,113.62' 51.'30.00 51.015.74
1 DETECiO
2 1 WORKTABLE FABRICATE) 51.027.08 $1,255.00 $1.227.60
3 1 I3YONNER
4 24 SHaVING INlt:RMEi'FO 1.MiL MASTER $4,B 19.07 $5 480.00 1-54,9' 9.40
5 7 DUNNAGE RACKS lNTERME"irC 1.lm MASTER $729.54 S530.00 1.S1,042.~0
6 , WAlK.IN REFRIGERATOR. H.AA.=a=o 1.HAWl<S 59.936,00 SU,520.00 1-S'1.400.00
$405,08 ~
5.S. MO'..DING lNCltlDED ': ~LUDeD
GA 1 ,SLONER COL BOHN 1.COPELAND 'INCLUDED W/PG WHIG W/tlG
'68 NCLUtED I INCWDEDI INCLUDED
1 .ro~DEN5ING UNrT BOHN 1.COPELAND W/#6 WIllS W/#6
!WAU<.IN FREEZER , $14.061.60 I
7 1 HAP.=a=.:> '.HA\'l'KS $28,265.00 1'524,360.00
$741.99
5,S. :.'rOl..D~"'JG
'lA 1 BLa.VER COIL BOHN 1.COPELAt.,/D INCLUDED Wltl7 INCLUDED W/#7 INCLUDED WIII7
7B 1 ~DENSING UNrr BOHN 1.coPELAND INCLUDED W/j711NCLUDED \Vltl7 INCLUDED WI#7
:8 , WAtJ<.IN FREEZER HA.c.::o?.J '.HAWKS $6.S07.00 COMBO WI fl7 '.COMBO W/1I7
SA 1 I BlONER con. BOHN 1,COPELANDilNCLUDED W/tlS COMBO Wlti7~COMBO WI::7
ca-;r
89 1 CONDENSING UNJT B:r.lN 1.COPEtAND INCLUDED W/flB COMBO W/W'7IcOMBO W/t7
9XR 1 MIXER WITH STAND EXIST1~ $432.00 S85.00 $100.00
10 1 HAND SINK . SECO 1 -Ml1. MASTER $349.92 5410.00 $337.40
11 1 PREP TABLE WITH SINKS . FABRICATED $3.257.00 $3.454.00 $4,041.40
-
12 1 WAll SHELF WITH UTENSIL RACK FA9MICATEO 51.858.60 $500.00 SB42.50
13 1 WORK TABLE . FABRICATED $1.347.84 $990.00 $92g,50
14 2 MIXING BO'NL wrrH STAND VOLLRATH S991.44 $935.00 $1.612.00
1S 1 REFRIGERATOR (ROLL IN) VICTORV , .coNTENTIAL S~,3BQ.61 54.G90.00 1 - $".D18.10
6 5 RACK EPCO $1,893.30 ( $2,675.00 $2,507.00
,
-
Pag. 1 ~F~
~'i,~~'...-!: :,; t,.:
". ".: ~. ' ,.,
.'. .' ,.
--
M.-~
LL
. r SUBSTITUTE
, 'rEM CTY. DESCRFTON tJoFR MFFl BEL1RAM ~ BRANDON
~"~'J\~:.i'l!;~" ~~'''~n ~':'flm'~"f;,M'~).l'1.':'(J"~" 'ik' · "'>~'J;' SEB~~"" ~ .Jr<"'[.l...~..~ ,:-~., ....~.:~r!";s!~~..,~.... i;:'l"';'\ "~""~"'''lf''''~,o;...., "~r.;t.:l-.':t"'~"~+'
- ~\f,-h~:~ ~i4:r,~:: 'itt:,...:E~lr"~~h~?.ztl~~F~ill~Vl:l'~~'t; ..l...,,\,.(,"r....R\~~ ~ftl:t.;;,\".1i~1-qft,~ J~),qr:!;i~...t*;~..%;i~ ~~Y.1;f!:it.4l~~cYf.;(~t ;iU1J,~F:5W(.<.~?5,:~:~l
1i12;~t.;;:f..; ~'i';~m~ iJM"Cfv":l 1i<~~it~;:;~:;m.'-t~'t.{tt.:i'Yf.';,,"{f~: t:]f.JlJ'E;.~~t:':}:; ~t::r'M:~\".!-~~':::!I~'S~, >~;,i~ :ssWa 26 ;-aor t(';'W'(oS<:l{'330~'DO!~ i~:~~-:;:,$:3~3o'f;~ '(l~:
1 I POWER PO..E
r
_'11
18
...
----.. -~-T.' ~
-
'.
AVTEC
$1.506.60
$1 715.00
$1,813.50
19 1 PRE? TABLE Willi SINKS FA9RICAi:D $3.650.~O $3 545.00 $3.696,00
1 I $858.60 $465.00 $507.20
20 WAll SHELF WITH UTENSIL RACK rFAERICAiE)
21 1 Fill FAUCET . FlS-ER. I $206.74 So 245.00 $447.00
22 1 CI1ITER'MIXER H 03A.l:\T I 1.uSED S6 839,64 58.050.00 I '.5:2,500.00
23 1 ,PC:1-HC:RPDlE AvrEC $1,744.20 51,9EO.00 52,099.50
24 2 IWORKTABLE' .FASR1CAi'20 I 51,721.521 S1,990,OO $1.258.40
~~~l t{~~ lra4~W''{i€~~.~~!t1j~1~ l~f~.~:9i~tt~~: ~~~~~1~1~~~~r- \~#~ft~~; L;r~ff~~~~f{:$i ~~tt~t~~~:
2,5,,;t<~,.~ ~~..u~::~;;: OI~;'CA.t:m!r;t.h...~#","lI~~ilg:',~~"'.&~<~j . F;1';, e;~(~>~rf' ~~,;~~t.:~V'#~~,"'i;~:h'~' ;;;!~.)~Sg ,1 ~ O~ 2 41 :f>:Y:'~'$9\' '9S~O 0:. ~~~&~(59~:4f;~oo!:
26XR
27XR
!28
129
JO
-
31A
:31 B
,31C
310
32A
329
320
--
. ..
1 FO:>:> PfCCEss:JR EXlSTlN3 $64.90 $,30,00 N:
. I I
1 steER . , EXISTING $0432.00 $30.00 N:
1 I EQUIP MENT STAND FA!3R1CAi:D $528.12 S600.00 $445.00
1 M:>s=\ ' HOBART 1.VAR1MIXER 56.023.16 $1.100.00 I ,.$6495.60
O?EN I
1 CONVECTlON S19.MER
1-GR:EN
IGFOEN-~W3 2.HOBART
!HOOA.I:iT.S:::C 3.SOUTH8END
1.S6933.60 2.S7995.00 3.U.919.50
NCLUD=..o INCLUDED I~LUOED
WltlS1A W/Jl31 A W/#31 A
INCLUDED
$162.00 5240.00 W/n1 A
INCWDeo
$817.56 5930.00 W/131A
$13,402.80 515.230.00 1.$14.792.00
lNCWOSD If'.X:lUDED INCLUDED
W/f132A W/t/32A W/.32A
INCLUDED
$324.00 $370.00 Wlf32A
FACTORY
RE\.\ORK ONLY
$432.00- $150.00 NEW 56.765.00
INCLUDED WI INCUJDED WITH
fr33XRW 5255.00 .33 XRW
.
PFEs.:stJrE R...=GUl.ATOR
os::
oo=lMCY.-.7
KLEEN 5TE.A.M SYSTEM
E"\Iaff\)FE
2 KETite:
G.tOEN
1.lEGION IND.
2 GAS PREsstRE REGI.lt.ATOR
2 OUJCK DISC
DORI~7
33XAW 1 FMYEn
EXISTING
caNT.
33AlCRW 1 DISC.
~'T
OONT.
"
" J4A
-
:'IC&.:..i..l,...~ ,~.c
1 FRYER WI FILTER & HEAT lAMPS FRYJM~
,.INCLUDED IN
'33XRW
1.0EAN
$5,01121.60
S6,~70.00
Pagl 2 t::>F 5.
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I SUasrITVTE
, ':'EM 01Y. DESCfiF'!1ON Iv\CR MFA. aa TRAM roN BRANDON
-' 'GASPR!:SSUFU: REGUlATOR I INCLUDED WI INCLUDED WI . INCLUDED WI
3J.B 1 .33XRW 1133XRW ;33XAW
I~CLUDEO WI
34C t QUICK DISC. DORMONT $2'24. to $255.00 ~33XRW
3sXRW , RA"lGE WITH OVEN AND BROILER I $324.00 $200.00 S1 e05.20
I EXISTING
!SOUTHB2N::l INCLUDED WI
3SAXRW 1 BOLI:'R $994.68 S1,1:;0.00 :t35XRW
INCLUDED WI
3SSXRW , ,DISC. DORIIIO\'T $ 1 62.00 $3E5.00 ~3SXRW
CONT.
3eA 2 a=D-~ SO:.m-lB:ND I 510.405.70 S1'.820.00 $12.139.86
. I INCLUDED WI INCLUDED WI II~ctuDED WI
368 2 GAS PMESSJRE REGUlAT~ t/36A 1136A r36A
'. I $324.00 t INCt.UDED WI
360 2 BPa fDISC.l DORMONT $370.00 ;36A
..
- "
37A , CONVECTION OVEN I SCYJll;SCN:J $6,391.99 57.152,00 . 51,434.40
I INCLUDED WI INCLUDED WI INCLUDED \\'1
378 , GAS PFESSl.JM.E REGUtAiOR #37A #37A U7A
INCLUDED WI
37C , QVICK DISC. OO~o'\O\'T $162.00 S1eo.OO #37A
3SXR\"I 1 CONVENTION OVE~ E>a5l1NG 5756.00 5200.00 5S00.00
INClUDED
SA 1 :DI~ HOse DORI.AOt... S'62.00 $235.00 W/3SXRW
-
39 1 VENTlLATOR {HooD\ AVTEC 514,897. sa 524175.00 $17.000.00
. I $2484.00
~OXRW 1 FIKE SU?PFESSo-J SYSi'EM EXI5TW3 WfTRADE 52.1 CO.oo $2920.00 NEW
41 NOT USED I
~~~m-~ '1l!;rl:~I;-- i~~~t~:;:<<!'~;{~.-~'MJJi.r "'-. . ~*-lf.?~',;:r""fi;)':;<r, 'i!>i.J{ "~~. ~~~A 'it6..'\ .ft~~~iii~r.l~tt~~~j{f. l:t'4~lt"'''1 ~. -" .,. ;~F).~~if.i':"~'tt~~:tt{'
* r:;. ~,.t.AA' ,~' ~,." ' .~' ~J.'~Z .,~ b1,r;{j:'" .~' ,...., ~ .'~'..a~....~'
".,.~!tlf..~~. !trm'i"l ~~ '.', f..~.. ~.:f.~~~.. w. r' 'i"!.' .. 'i".' " ' " ~':"'ii}'(.-:"!'~ i:l'~~..-,.
~ ~$~~ '~;:i::;i.;~.~~~.. f t..:ir'.v'-~"'~''';''':'''';.x.... ;:rr.~!I:.":f:m(,t.,.,(y~,-~; r.~,Il~:'11.'rl.c.: ,~~1~:1
~ l<;z,,~, t.~.~ ~.t. . O. ,., . 0: N;~ '&r.1r.l..~,.~~t-;.....~: V!C10RY:~4;:~: ~,t;~::'fAAWJ:.SEN 'f".....::' 2~59D.'87i. !1.,':1~~. 3;5'50, OO~ tltv:i ~ s'slt.:.f!:feo
43XR , fl:8=?J3EAA~ lexlsnNG I $2~ 6.00 5175.00 NO COST
~XRW 1 CHEF'S COUNTER EXISTING $1.512.00 51,000.00 5500.00
1.cHERNO
4SXR 1 Mv:.PONAVE OVEN EXISTING 2.SUB MODEL 1.$~97 .BB $570.00 S57S.00
46 NOT USED
41 2 WORKTABLE FABR)CAiEO '.1 ARPON ,.$2.29' .on $2.355.00 $2 356.20
J.SA 1 PlATING TABLe FABRICATED 1.TARPON 1.$4.706.64 S5.8S5.00 $5 379.00
Il'.'CWDED INClUDED
~BB 8 HOT FOOD WEll. e:co $1.836.00 Wlt4BA W/iI4BA
40 NOT USED
..-'
Pug' 3 OF t;
~
r
-,.
I suesrmm:.
, . TEM alY. DESCAP"rON ~'m IIiFR S9. TRAM OON BRAN~
, H~~~Y.~J ":M:~1r-' 'n')l~ ~"~'i' "'D~'I~';lt~,1W~ ".~" Hi" ~" 'j CAl7n=I:l.'jA~ t l'''~' 1-' './I~!J.1.~t, "'~ll"'1Xi:tl$!(::';'<'~',,~, ~",,<",,~......~~r...t..t""'jj~l :';:;:'r.~'f.tst)firt'?
..., 1':;::{~li7~.:, ~Y.'~g""".~ ~';:~M'JfI ' ~1-&~~,i'-{l.~ ~tl'l jl~..J'" l~ (l~" :~u~~"<l;\~:~lt,! I.tr~} ~ttltf!.'f.~:;~ "{1::"~lJ})J(j\":il: ~;fl{h~W{'f.~r~l ~?j~:::'7,-"iJf~';"~):.W!,
S'OI~,,1.Ji:,. ~,"" I~te, DI'\~OUt. ;OARTSI,I,1'dfr.-~f~'C~ ,,:.-lh' rn.1~l'Il.A:"'f :'':j' ~,~'~ ,t)',I~~:r:;..~~l1'. ~,~.;$3a1;i\:,1'?~-3cr r..1li"S"S:OOS.'O,O", ;:P,..'l;l:$37,.T;,)th41t:,
S2XRW
EXISl1~a
$1.506.60
$1 060.00 I
$1.725.00
$1.831.50
51
1
PONfF. POLE
AVTEC
1
ICE I.'A\(ER WITH BIN
$250.00
S 700.00
CO~.
~~~~ff;' ~~~gj ~;~~~J~~Uj~i~~~~~i~Hi~U1; ~t:~J~jfiJI:'W;~: l(;~ff~t;f~~lt~, ~~~1I~~ft;!~r~$~i ~~:n~~;~i~~ttW~ t~~~~~;~j~"~li?j
5'S\'!\o1~. m.~:1~~~~ ICE: tsN(!:..v..:~'2~:i-'1fJ.ert?~'l.rr,ll'\;"N'~,,- SECO.'':;\: ,1:,,'[,,: :!,~I><~~..\,.,..\t~~~;.." 'l<,.,~':S'l~;2'O't\'20k' ~~~)~('S nOo5~ Ov~: ~<:..!/.!S,".~05~~O:'
54 1 BEVERAGE COUN'CRwrrnSI~K ,FASRlCAiED I S2,189,08' S2,1":5.00 S1,876.00
jWJW,~ ~ ~J~~.'f'..f~~'rlWA1ZW,'ii.t:!.q:: tI.10.;\'l~~1 \l1!,\'lb%iMif)~W' . ,~ii1~~~ l1~g~l ~1~>>';i'3~t5~t~~
5,S'$i,~~ tM~~! CO;:r.;:EUr:\N'~ii~~..i::tl;~~:r;,:;'~l'Jf<!!,,'i!~::';;, Al>'lERI\.o;"'~ .!q, j~~1.BRE\'\'w'J\uC X., ..~Di'.#'~'Ou.' ~:!-'..J:J.S4163\klJtil ~ ~1::o.....v
~~~:~ f'~~.t~(: ~1~~}f~~WJl~!irr~1f@:lj;)tXr.I' ~gf;l~&l~~:'~\ 1~~~!~n1:~:;'~~1t. J~b.irehl~~~~~it21t(i;~1~ '~<<~~1F~t1tl~
56:itft.u: ~T2f'J':;; ICiETE'./l;aa&WER~jq~1t.~:t!-..~l:.~d'J~fi 1...AT~Ct",:.(:~(!f I~j ogREWMAT,C S'\'-41,4~..eufh';!it",;$ '1fD.9S~o;o,~, ~M'l:.:-S,1.'3it:~,;,~6
,.....~ ' ~tfr ~"'?-" ~..hi 'l.r~ ~t-~:1~' 'it;i;'~'b~1r; ..~ ~ Sl:~ .Q!"l ~'ll ' 'l'lf JI' "{pI" .....( 'l;...t~~l.'''(.l'~'^ r""~ i"'~,t':.'f~ll'''''<'-'' 'w~....~;a~ "'it;1r"i(,..
't-~':'J?N~1~ l!'it(:r:;tt. "b~r~i~r~~?t.h:r~<!..~.)~#~~:,;;~~..i f..~,,),,~]!k '. ~~~'J,;j.\!:~;: l~i:~i,~:ir:t~;~,.~j:';'hA jl~i~' f:.'i:t~;~:~~1{.i-; ~~Ef}~s:rf{f~~~"J,: ~:,,{r!~j~;qh~sf;f~~1
~7.~;r,; f';<;1:2'fi- \Jlu.."lO:Gt:A'SSf\ACK,oo:t'l~\'>:>li" t:l'rl:1t:r:-."i(~,;,'k .':':+~,"Jhl<;,<N;M:, y'.:r.~:s,!,;g66.96~, ~h.."r.,S2~'3"Ol'OOi; ~~~ti;1';::2.26 ,0,0;:
~
sa 1 HOSE REEL WrrH CONii=K)L PANEL FIS-4EM $1,3C8.46 $1 ,~60.00 .: S1 ,020.00
59 1 I SCUl.LERY SINK I FABRIC"; , eO I $3760.00 $4.295.00 $3.967.70
'50 , WALL SHELF . lFJ.sR.cAi:U 5574.56 5560.00 5724.90
51XA 1 POi' & PAN RACK EXlST1N3 $32.40 S~5,OO S100.00
,2XR , HAND SINK EXISTtt,J3 $32.40 $35.00 1 $100.00
-
63A , SOILED DISH TABLE FAS,Q1CAIED ~6 553.44 53.915,00 56,517.50
I lto>:LUDED
638 1 SPAAY ASSEMBlY IFls-ER $1 ~g.304 S 1 60.00 W/G3A
64 1 DlSrCSER SALVAJO~ 1.RED OOAT 51.767.95 . $1,830.00 '.$1,910.00
INCLUDED WI INCLUDED WI INCLUDED WI
6ol!A 1 CONiROl. PANEL SALVAJO~ .64 #64 '64
INCLUDED WI S7EO,OO I
55 1 O.H. CUP AND GLA.SS RACK SHElF FABRICATED 1163 $637.10
66XAW , DISH\\lASHER EXISTING S972.00 $390.00 $300.00
caNT.
$1400.00
57XR 1 calDENSAlE HOOD I EXISTING 1.CAMBRO 1. $200.08 $155,00 NEW FAN
6SXRW 1 B:X)S'l'ER EXISTING S540.0o- 1150,00 $200.00
.
69 1 CLEA"~ DISH TABLE FABRICATED $2 548.80 $' ,IieO.OO $2.050.00
70 12 BUSSING BOX CAMB.CO S~6.68 590.00 563.00
JAN SINK tN.l.e.) .
71 1
72 1 HOse BIBB eN.t.O.)
.....,1
Page" &IF ~
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.
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OrY. DESCAFTPN
BELTRAM
OON
SP.ANOON
1.5:200.23
TOTALS
$245.871.99 $278.961.00
$257.660.96
LESS MOBILE EQUIPMENT
$175,722.28
$206.691.00
$182,381.38
REVISED TOTALS
NOTe~ REPRESENTS t.400lLE EOUIPMENT
I I I
1-
':.
'.
~ ~c.r.t:..Prrr1<OM 6A~ a U!teo
FXt6Tt~ 14~ F=~lfiVI~T ~.
~ F"otc:. ~.e.pvuJ..t:'144 ~~ ~''iEt4 S7"
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~ .................
.$ I U,/70(;'~ '2.b
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lit ,.,
'1~~~(^iii'~ ,..t'~'h,~~.t~.:)i!lii~i~t:;~~r. ~;1\" ~~ :--J...", . ..
. 'I' 1.~+......,1;,.~.............., "".....,\i-...,~k".',...'. '1!"'.'~ ~ .{~ . i., ,,'~ 'I ,< "
.. .' " , .
, .-\ I:. \,.-l...."..? I......,:.... "....'i.:~::~~;
,.
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~:. ',. ,".~. "".' ~ ,:,-\ t ,~ '~:~,: :~ '! ;;' ~ ~:' ..~, ~ ~;~, ~f,': :~:':-: ~:;-'-'; :i:l p' ~:' ..t~ :,'_ f~,;''',r "~'::; ~~..'... _ >
.'
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ROVv'E AACHllEClS
INCORPORAffD
H. Dean Rowe, FA1A
RiCk Rodos. AlA
Thomes A, Hommer. AlA
RiCk Rowe. AlA
LOlry Wilder, AlA
" HARBORVIEW CENTER
"
B.3. Other used kitchen equipment
See o1toched from Joy Ravlns:
Item 55040 ' ,
,Item 56400
$37.7&;)
S24,9AO
Sub Total
$62.670
SSW
Plus Kitchen Consultant Fee for appraisal and examination of conditions
rotal
Rounded
$67.670
S68 ,(XX)
"
/1'
, I
,;:
. Florida Regl$llotion No, AAC0Q2172
100 Madison Sheet Suite 200
.. Tampa. FIOlida 33602,4704
fa~ 813,221.9154
813.221.8771
"
''lnl~'''''~'--..'~'Hjr~ ,1,,)'..11 ~'~,-'.L.,i""c '-T.~~~~3/.J.,...,.+/I""""."""
, . .'.'.d....~ ........,....~ h-'o.,:ti.i- >.,. ...~., ..:,.
,
~ .
JU'I. 5. 1 S96 113: ::eAM ROh'E P"CHITECTS M:\O"T"\123FLlb'\.WIVl'<<IHtI.\JNr-;O. 684""''''''''P . 3/:5tf'e1
" l:IAFBOBVIEW CONSTRUCTION PROJEC'( .
MlOITIONAL ~PENDlrURE. EtiCUMBR~CES, & PRE-ENCUMBRANCES
lOt~er than Blftmare &; f10Wfl eXDfuuf{tJ.tres)
hS OF 2{26/96
Expcmdltura
Ameunt
$2,503:60
0,83 .
10.32
, 35.03
20.58
350,00
315.00
768.30
135.00
, 95,00
S,SOO.DO
120.00
117.40
8.768.24
1.456.00
1.392.11
1,309.55
t!,098,G2
6,685.22
2,993.9:3
5.012,52
1135.40
334,20
158.64
388.45
4,258,58
S,611,S-4 .
.. .. ... Ci,044.4S
40,64 '
6.573.17 .
85.00
412,50 '
200,00
4,02S.00 .
2,000.00. .
000. ..
37,730.00
411.72
2,760,00 .
649.60
1,695.00
213~3.00
101132.
24
.~ .~7~:~1.::
Pre-Ene.
, QLACCOUNjCOOE --.. peSCRIPTION AmQunt
315-94717 - 6'0500 .OYllI'lm. olwgod \0 pfoltct fnAUQust 1Gg4 (fl/1t~)
~315-90'7t7 - 5201 CXJ Rl1a1td P.n.lon pit OWttlm& abovCl
~1.e-94717 - 5moo AQ\a18d Ule InstUl'IC1 Btnom pw OVar1lm. abovCl
31S-~717 - Sr04CO R.l4ttd ModlcallnsLtane. S.nlllt pet OJllf1mt lbow
:nS-Sl-'717 - S:2OeOO Rel&1td FICA ptt ""lIf1l'me &bOY.
315-9-4717 - ~co EIIIVI\ot Phon. - MU. CO - Chtok "'61217
- 630300 El8w.icr Phon. &. tit. Alarm - Malr. Co - Check:_ 1>87217
- ~ IlwIlDrt.la!MI~ ~ - MOt'IlClOmtlYKono ~ On' 111Ott3" ,alC1;
- Fo30300 Otpt Busln... Sapt 95
- Ei3O:KXl Montgomery Kan. Sept Q5
- ~oo VOU/'19 paat Contel Cot gS PO B7Ga
- 5!03CO WU. Co Oct 95
- S30300 Mclntgomety Ka.~ Nav 95
G'8-~717 - ~~oo Eloo,lo UtIRl)' Chalgea e.llooaltd - Jan. Ftb. Mar. Mav. Ju'V &. Aug 1DiB
- !42200 Florid. Pew... AlP Sept 1SlOO
- S4~OO F'IClClda Pomr AlP OCt ~
- Sll~OO Flotlda Power,4JP Nov95
- 642200 FIorI:!a Pow<< AlP Deo es SIB ctwgr,d c HatborvlClW opll'ltiOI\I?
- 54:2:200 F1crlda PoWGI' AlP Fw ge BIB CMtClIld t:I Harbol"fllw oplltallont?
315-&01717 - 5423Q3 Gas, W.,.. & S&n1tdon al:oe&tDd - S$p'i4 (prior YWl txp;/'Idltu'.)
- 542300 Gal. W.W. & Slnlu..lfon allocated - Ncv tn-u Mat';SjlJay, JUI\., &. Jut)l1~
- S42MlQ UtIliI)' allocation Sapt'iJ5
- &42500 UtIftt'i aJIOOAISQr\ Oct;5
- 542300 ~aty aJ~,lIon Nov;S
- 542300 Utllltv a1botltson 010 OS SIB clwgtKl t:l HtlboMew opil'~tion.'
- 542300 lJlin~ I1llOOa1lon Jan ge SIB charglld 1::1 Hetborwiew cpll(AlIont7
- 64roOO UtUllyallooGtlon Fib Q8 SIB charged 10 HarboNf.w ClI'lW'tlll:lnt'
~ I --
315-94717 - &43100 A~.I~:- Announc.m.nt of BUlin... - varloul nllWspapfltl .., '.
:nS-94717 - 5S0100 HMd kzIt1 b' toln - Sc4ttya - Ch.ck * 1eHl07
~1B~04717 - 6S04oo VarlouslAnd$Uplng plants. mulch, 110.
- &50400 Uotnu renawal- Copt BUlIn".. - VlrldOl' 11IOO5914
- SSOo400 Amplex Ftb 00
.. SS0400 Cocpa'1 NlIury
- SS0400 UWn6: NlllliC'y pO 7137
- 550400 lawn. N\llery PO 08S7
_ SS0403 Fcrllrt lnt . t .
- 550400 Ctwwatar onthll B1utt 0106158
~1S-047'7.. 661..00 Copl.. or Mus Gro. Pla.l'll, . ',483104. 152604. &. 154718
.. 661<4.00 A,ballot SLl'VtV. Cheek , 1~7547
315-94717 - sa2700 Uay '04 p~no SIltViCI chug.1 - JolJ'Ml 1003, May-'94
315-;.4717 - 683500 Palnfng Pinal! 010e20 Fob ~
31S-&4717.. 5Go4OOO p,O, "'B9251 Oell Mark.1S1lg L.P./IS softwBrl BIB clwstd to FFA.Et
11 tt IS tQ/twarll? SIB chat Cld to Fr&E?1
hit Cln . BI
~,~TA _ ~g~~~,QJ_.;!l.'ffltl!,PP,M. ,. ~';;,t;;?J., ,p.~ CJ ,.
Total 'Other Vender" (SUtmore sub-contractcra) oncumbranoGs & pAymrHlts
Total Biltmore encumbmncos4. payments
Total ROwa encumbrances & payments
Lefl' Prior Year Expenditures per abQvG
Th~ ~~~
Totaln pBr 'Avallablo Balance Report'
Varlanc, to U.OQncl"
Enct.lmb
Amount
104,366.24-
1.a1S,4QQ.1S
81,135.73
, .SOj,.OOO.1 S
1,601.000,16
0.00
~~':;'-"-~:;iC';'lq,. ,; ~'.
, .2401045.24
7,085,455.38
839,427.19
(2 99:).93~
9.~;4;61 1.35
91298,185.76
(15,425.59)
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".
. (613) 837-4231 N. Pln,el!llli . ~G99 S. Plnenu
(SOO) 940-S493 · F~ ;(813) 938..1281
, ..
805 U.... Oak Street · Tarpon Sprlnga, FL 34689-04137
OCTOBER 13,1995
JAMES MCFARLANb & ASSOCIATES
INDIAN ROCKS BEACH. Fl
RE: Pv\ARtq:i' VALUE OF EQUIPMENT AT CLEARWATER CLUB
33 GARDEN AVE., CLEARWATER, FL
Jmd QUANllY
1 1
2 1
3, 1
4 1
5 1
B 1
7 1
& 1
9 1
1 ()"18 1
&22
DESCRIPTION AMOUNT
FRYER.FRYMASTER MJ45ESD 620.00
BROILER-SOUTHBEND MR.sO 450.00
RANGE WIGRILL 4. 2 OVENS.SOUTHBEND 321 880...00
. .
CHARBROILER-SOUTHBEND C836 W/ST AND 830.00
STOCK POT RANGE-SOUTHBEND HVY DUTY 820.00
.. BURNER 1364
DBlE CONVECTION OVEN WJCOOK & HOLD- 2,000.00
SOUTHBENO XS-20-HH
'.
CUSTOM FAB'O S/S CHEFS COUNTER WI
REFRIGERATED SECTION, HOT FOOD WEllS,
OVERSHELVES, UTILITY RACK. PLATE SHELF.
TRAY SLIDE. & HEAT LAMPS & CHEFS SINK
-:.
1; 1
20 1
21 1
23 1
24 1
28 1
27 j
AMANA RFS-8 MICROWAVE OVEN 230.00
SOUTHBEND R.1 COUNTERTOP STEAMER 760.00
APW FUll SIZE COUNTERTOP WARMER WI 70.00
TEMPLATE
FREEZER-CUSTOM FAB'O INTO CHEFS COUNTER 3S0.pO
CHEMICAL STORAGE AREA N/A
MOP SINK NlA
1 LOT METAL MASTERS ZINC PLATED STORAGE 240.00
SHELVING-4 HIGH PER BLUE PRINT
LEP 60 96 I 1'0 N1!' Z0d Uf,t;'
':JNI A"1ddlS ~-aa 19Z1BS::Gi:1B
~fT" 'jc,t"..!,'~".""" ",' ',',-.....,.~~-'~
, -,~ c, -T'
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____.......____..1_. ,......_. t......_. ...,.............,.10.. ..._..t.-...'''''......_.. ~ ......-.1....__.--
'. .
28&29 1 AMERIKOOLER COMBO-WALK-IN COOLER! 4.1 eo.oo
FREEZER PER BLUE PRINT W/FLOORS & 4"
INSULATION THROUGHOUT .
30 1 1 LOT METAL MASTERS EPOXY COATED
SHELVING"" HIGH PERoRAWING
INCLUDED IN 28 & 29
31 1 TIME CLOCK
32 1 TOASTMASTER TP-44, 4-SLlCE TOASTER 190.00
33 1 HOBART 20QT-BENCH MIXER W/PORTABLE 1,090.00
STAND & UTENSIL RACK
34 1 CUSTOM FAB'O S/S BAKERS TABLE 850.00
35 3 RUBBERMAIO INGREDIENT BINS 40,OOEA 120.00
36 1 SPICE SHELF 80.00
':. .
\
37 1 EAGLE EPOXY MOBILE SHELVING.4 TIER 80.00
24"XS8"
38 1 CUSTOM FAS'D PREP TABLE W/2 SINKS. 650.00
DRAINS, & FAUCETS
39 1 SIS WALL SHELF 80.00
40 1 VICTORY UR48-8 -SANDWICH REFRIGERATOR 510.00
41 1 CUSTOM FAB'O PLATE SHELFITRAY SLIDE 180.00
42 1 CUSTOM FAS'O OVERSHELF-2 TIER 110.00
43 1 VICTORY 2 SECTION PASS THRU 1430.00
, REFRIGERATOR WfTOTAL OF 8 HALF DOORS -=..,
RSA-2D-S7-PT .HO
44 1 . CUSTOM FAB'O S/S POT RACK 130.00
I'
45 1 ,SlS 3-COMPT SINK W/FAUCETS & DRAINS 900.00
48' 1 CUSTOM FAB'O SlS CONDENSATE HOOD 200.00
. '
47&48 1 CUSTOM FAB'O SlS SOILED OISHTABLE 1.140.00
WIPRE-RINSE UNIT & GLASS RACK SHELF
41:1 1 HOBART C-44 CONVEYOR DISHWASHER 3,040.00 .j
50 1 HA Teo 0..36 BOOSTER HEATER 470.00
51 1 CUSTOM FAB'O CLEAN DISHTABLE . 280.00
52 1 METAL MASTERS HSA-10F HAND SINK 51.00
..
L0:60 96. ~0 H1C
L0d l.6P
':>Nl AK:knS Wt:RlJ.i38 1SZ1OC&18
~fJ.M~_y;i~~J~;~!l;~Jl,:'~'.,:!LIt~t;'~~~; \i:.'.....,.... L'1J '
..
~
,~ .:c.., \, ~\...'..: '.1'~.~1. ,'.~ ".."i, ~~;~.'/~"'.:T~:l '" ~........
__...,.~ __..._............_.. ...___._ r II. .~~ ~ ~>.._ ..~...... _..
".
.
:
I
S3 1 TRAULSEN UNDERCOUNTER FISH FILE 1,200.00 ' I
REFRIGERATOR W/S/S FINISH & TOP
1 I.
54 HOBART 161.2 MANUAL 12" SLICER 790.00 . I
55 1 ROBOT COUPE R.2N FOOD PROCESSOR 240.00
57&58 1 CUSiOM FAS'O aEVEAAGE STATION WI 900.00 . j"!
TROUGH & ICE & WATER STATION
59 t COFFEE URN N/A
60 1 ICE TEA BREWER N/A . '
62 1 HOSHI7.AKI KM.800 SERIES ICE MAKER 1,200.00
WfB.700 8IN..s/S FINISH WI FILTER .
SYSTEM & REMOTE CONDENSER I.
BAR EQUIPMENT
.
1 EAGLE 4 COMPT BAR SINK WI FAUCETS 270;00
& DRAINS.7'LX16"O 1
i .
1 EAGLE 36" ICE COCKTAIL UNIT 160.00
1 TRue 36- MUG CHILLER ai40.00
1 TRUE 6Sil SACK BAR COOLER 530.00
2 CUSTOM FAB'D S/S FILL SECTION 50.00 100.00
PER BLUE PRINT
1 LOT SIS BOlTLE weLLS 110,00
TOTAL: 33.781.00
THEITEMIZeo LIST ABOVE REFLECTS THE MAKeT VALUE TO THE END USER OR THE
eQUIPMENT LIsTeD, IN THe LOCATION NOTED.
THE TOTAL IS .............533,781.00
. .
'. .
I
I
I
I
THE COST TO REMOVE THE eQUIPMEtfl FROM THIS LOCATION TO A GROUND LEVEL
stORAGE FACILI1Y NOT TO INCLUDE DISCONNEDTS BY PLUMBING & ELECTRIC
TRADES wouLD Be ..........$5.400.00.
NOTE: THIS IMPROVEMENT IN CONDITION WOULD ADD THe SAME TO THE
EQUiPMENT VALUE TO AN END USER.
THE ,ESTIMATED COST FOR A THIRD PARTY TO PICK UP THE EQUIPMENT, REFIRBIStf
TO LIKE NEW CONDITION. GUARANTEe PARTS & LA.BOR FOR 30 CAYS AND REDELIVER
TO GROUND LEVEL STORAGE WOULD BE ..........$18,000.00.
03;60 96. ~e t-nr v0d l.sv
':lNJ ...."1dcns ~.L 138 19C:1OCGS:18
~.
~
..
. .
. . .
,..' ". ".'~ ':' : ;~1: ":", :~':;::~'::>:":':';';~:'i:~!';:: :::;..:'y~<:"t......" >,.._ .
._,._.-.....~..\.__".,...... 'of I _t. _.___
c, "
..' ,.... ,. .
---_, .--..--
.---.-...-... -........".........,__,... ___...,.... M.......... I. jI" __III
.. ,,~
. .
.
! .
NOTE:' THIS IMPROVEMENT IN CONDITION WOULD ADO THE SAME TO THE
eQUipMENT VALUE TO AN END USER: .
NOTE: THE PRESENT DAY COST OF THE ABOve EQUIPMENT NEVV WI11-i FULL
. WARRANTY IS ..........$105,000.00.
'.ADDITIONAL INFORMATION IS REQUIRED TO QUOTE CEUVERY & seT IN PLACE, RE-
ASSEMBLE, AND START UP. HOOK UPS WOULD BE BY TRADES.
I PROFESS TO THE BEST OF MY KNOWLEDGE THIS INFORMATION TO BE TRUE 12
YEARS IN EQUIPMENT WHOLESALE & CONSULT G.
AMES F. WRIGHT
EQUIPMENT SPECIALIST
,
"
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~
-
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"
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sad l.Gv
':)NI ^"1C:Id1S ~.n3a 19C1BrGtle
\~~~'f.(~~l~i'~t~:tI4~.~tL,or.....,jo.I;Lo""":'
. . L . ....... ,.. .r"", ~. ..,
. . ( .
~ ~ .~..._,......~.....o...lt<""'~~'H.......'."'~:Ui1Ui~"""",~, " ..' ."j. .
,',.:" .,,..
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-. . ..~
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ROVv1: AACHllEClS .
INCORPORATED
H. Deon Rowe. FAIA
Rick Rodos. AlA
Thomes A. Hommer. AlA
Rlc~ Rowe. AlA
lorry \Vildet AlA
HARBORVIEW CENTER
B.4. Re-conflgure hall, doors, etc. to achIeve added room needed on third floor for Banquet
Kitchen.
. Construction Change DIrective # One
. ConstructIon Change DIrective # Two
$17 A64
S4,oos
Sub Total
Plus General ContraCtor Overhead and Profit (15)
, .
$21 A99
$3225
Sub Total
Plus ArchItectural/Engineering Fee (8)
Sub Total
$24,724.
$1.978
$26.702
Rounded
S271X1J
.\
. ,
. ,
FIOIlda RegiSlTatlon No. AAC002172
100 Madison Stleet Suite 200
Tampo. Florida 33602,~704
. f0ll8J3.221.9154
613.221.6,'7J
~~~fI~~j~t~_~I'~_.(r!..bI::I/~~~~(~r""'---... +
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CONSTRUCTION
CHANGE
DIRECTIVE
AlA DOCUMENTG714
OWNER
ARCHITECT
CONTRACTOR
FIELD
OTHER
o
o
o
o
o
L.
(Juslf1lcllons on mllT1t sfdt, Thfs dCXUn1eIll "ptLJus AlA Docun1elll G7IJ. ConslrucUon QJangt AUloorjzalfon.)
TO CONTRACTOR:
(n:arne. :address)
Biltmore Construction Company
1055 Ponce De Leon Boulevard
Bellealr. Florida 34618
DIRECTIVE NO: On~o1l9uet!Klfchen Hall
DATE: January 9. 1996
ARCHITECT'S PROJECT NO: 2856,00
CONTRACT DATE: 07 April 1994
CONTRACT FOR: Harborvlew Center
PROJECT:
(n:arne. :address)
HARBORVIEW CENTER
320 Osceola Avenue
Clearwater, Aorlda.3A618
You :arc hereby dJrected to m2ke the: following change{s) In this Comr;;lct:
BANQUET KITCHEN/HALL
Partition changes upper floor level northwest service corridor.
$17.464.00
~,
PROPOSED ADJUSTMENTS
J. The proposed basis of :adjustment 10 the <fnlr.1ct Sum or GU2/'mleed trlaximum Price: is:
'fd' Lump Sum (Increase:) (dKrfOf.f) of S 17.464.00
o Unit Pricc of S N.A. per N.A-
o as provided In Subp2r.1gr.1ph 7.3.6 of AI.A Document AlDI, 1987 edition.
o as follows:
2. The Contract Time Is proposed 10 ~ 2"I"f'M}-(rc:m:Ol1n unch2nged). The: proposed :adjuslme:nl. If :any. is (1Ifl iRcr(~ cf
~ (?-d~,:,.tac.t e( ~.
Addrcs.s
100 Madison Street
Tampa. Aorlda 33602
OWNER
City of Clearwater
P. O. Box 4748
Clearwater. Florida 34618
Signature by .he ConllXlor Indlolcs the Con-
1I'2Clor'5 agreemenl wilh the proposed :adJtut.
menll In Contr.lCl Sum 2nd Conlr.lct TIme set
fonh In Ihls Construction Change Dln:Cllve.
Biltmore Construction Co.
CONTRACTOfl
1055 Ponce De Leon Blvd.
When signed by the Owner:and Archllecl:and received by the: Conlr.1Clor, Ihls document
becomes effective: IMMEDlA TEL Y as II Conslruction Ounge: Directive (CCD), :and the:
Contr.1ctor s1ulJ proceed wllh the c.h211gc(s) described :above:.
ROWE ARCHITECTS INC.
ARCHITECT
Address
Addras
Belleoir. Florida 34616
BY
BY
BY
DATE
DATE
DATE
L
mJ
CAUTION: You should Ilgn an orIginal AlA document which ha. this cButlon printed In red.
An orlglnalal.urel that changes wlll not be ob.cured 81 may occur when documenllare reproduced.
~DOCUMEHT 011_. CONSTRUCTIONCHANUE DIIl.ECTlvt. 1Sl67 tOITJON....IA. · ()1987. THI;
AMERICAN tNSTIl\1T1 OF ...IlCHlncrs, 17~~ NEW YORX "'VEM.IE., N.W.. '.I'ASHlNGTON. D,C, ~0006
G71~1987
WAANtHO: U~ ~ ..... u.1. oopyrigtIt '-Ind II tubft<t to '-val ptDNCUIlon.
"~(!!~~t~.~~~:...!~\~..iu: ...'.,,~',~r/~'~" ..~~
- 'u. .1 ~ "Y ~.....~' .,
'.
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--CONSTRUCTION
CHANGE
DIRECTIVE
"-.. AlA DOCUMENTG7J4
OWNlm
AHCIIlTECT
CONTRACTOR
FIELD
OTHER
o
o
o
o
o
(l,u/ruCliDtlJ 0" 1T!l~ ,ide. nlu f/()CWII"" IT/1Iaccs AlA DucumclIl (;71J. Qm.slrllcli(J11 OkwRC Allt!Jorizali(llt.)
TO CONTRACTOR:
(n~mc. 2ddrcss)
Biltmore Construction Company
1055 Ponce De Leon Boulevard
Bellealr. Florida 34618
DIRECTIVE NO: Twg~~flue!/Kltchen Hall
D^T~: February 5.1996
ARCHITECT'S PROJECT NO: 2856.00
CONTRACT DATE: 07 Aprll 1994
CONTRACT FOR: Harborvlew Center
PROJECT:
(n2mc,OIddrcss)
HARBORVIEW CENTER
320 Osceola Avenue
CleolWater, Florida 34618
\
\
You 2re hereby directed to mOlke lhc (ollowing cJungc(s) In this Contr2ct:
BANQUET HAlLIKITCHEN PARTIAL DOORS. JAMBS AND HARDWARE
Costs to provide doors, Jambs. and hordware In corridors
$4.035.00
~.
PROPOSED ADJUSTMENTS
J. The proposed basis or :adjwlmenlto the Cont"'CI Sum or GU2r.lntC1:d M:axJmum Price is:
Tj Lump Sum (IncrC2SC) (tlccrCH) or's 4,035.00
. NA
o Unit Price or. N.A. per .
o ;IS provIded In SUbp2Qgraph 7.3.6 or AlA Documcnl A20l, 1981 cdldon.
o :IS follows:
2. The Contract TIme Is proposed to (be adj",~) (renuln undungecJ). The proposed :n.ljustment, Ir :my, Is eM 1..'1'-'3(. of'
~ (:r-dc...,......... or ~).
AROUTfCf
100 Madison Street
City of Clearwater
OWNER P. O. Box 4748
Auutc:u chfrwoter. Florida 34618
DY VL.V'--C~ ~
217/7'
Slgn:l.lure.by the Conlrac1or IndlC:lla the Con-
lDelur'" 2grcemcnl wilh the ptoJ'105Ct.l :acJJWI-
men15 In Conll'3Cr Sum 2nd Conll'3cr TIme.sa
ronh In this Col\Slrucllon Change Olrcctlve.
Bllfmore Construction Co.
cONTMcr~~55 Ponce De leon Blvd.
34616
When signed by the Owner :and Archlleet :and received by the Contr.lctor, this documcnl
becomes tJTCClJvc JMMEDIATELY as :a ColUlr\Jctlon Ol:Ulgc Directive (CCO). :and the
Contl':lClor shall proceed wllh the ch:angc(s) described above.
ROWE ARCHITECTS INC.
AUdrcss
DY
.C
DATE
[)ATE
Z-~"}(~
mm
CAUTION: You should algn an original AlA document which has thl, caution prInted In red.
An orlglnal...urel that changes will not be obscured liS may occur when documents ore reproduced.
AlA DOCUMlHT 0714. co,..STftUCTIOt-l CHANGE D1RF.C'nVE. 19f17 EOmot-l. 10'10- · OIWl7. TilE
AMUICAN It-I5TlTUTf Of "!lClllTECTS, 17~' "!W YORK AVENUE, ".\11., WASllIt-ICi10N, D.C.looo6
G714-1987
WARHING: UnlbnNd pmtQcoprlng vIolaln u.s. copyrfght a.w. Ind II ~Ito Mgal pt'OMaIlIon.
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JUN. 5.1996 1a:32AM ROWE ARCHITECTS
NO. 685 P.4/11
.... I '
III
BILTMORE
co N STRU eTI 0 N
" .
. December 18, 1995
.. -
.
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o
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, :Mr. Clark MacKinnon
Rowe Architects. mc.
100 E. Madison, Suite 200
Tampa. Florida 33602
BE:. HARBORVIEW CENTER, PHASE n
PARTInONCHANGES AT NORTIi WEST SERVICE CORRIDOR
Dear Clark
. Please find attached West Star Service Interiors December 13, 1995 letter whioh outlines
. thtlr' cost 10 reconfigure various metal stud partitions witbIn the Upper Level Northwest
Servic'e Corridor.
Their cost are based on original contract unit price'J,
I added item eight (8) which is to cover bond cost that was inadvertently overlooked by
WSI. .
~
Please prepare a ceD to account for this additional cost,
Very truly yours, .
"
,r. . '. '
B:aTMORE CONSTRUCTION CO., lNe,
/J!~~
Matthew Rhlcon
Project :Manager
. MR/sca
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JUN. 5.1956 10:~3AM
ROWE ARCHITECTS
NO.E8S
P.5.111
I .
.
'~
December 13, 1995
."
~~ .
WEST/~"STAR
INTERIORS, INC.
RECEIVED
OEe 1 8 1995
...
Blllmore C!)nstrucllon
Compl!lnv. Inc.
o
X:. Matt Rincon
Biltmore Construction CDmpany, Inc.
1055 ponC8 DeLeon Boulevard
Belleair, Flot1da 34616
.. ~
.
. .
. .
EE: Harborv1e~ Center - PhaS8 II
Revisions a~ ~ba U.L. w North~6't
coruer'.round the elovater area ~ .
par attached sk.tch recs1ved by
fax from the project sitl.
Dear Mr. Rincont
Upon raviewing the information provided by attached revised' floar plan, W~
find the following tmpacts our cost! as describld below.
1)
. demo: tYPI '6' wall" 135 lf K 17' high III
2295 sf ~ $2.90 psf ·
addl type '6' ~al1 · 173 if x 17' hiSh ..
2941 sf e $2.90 psf ·
6,656.00
2.)
8.'29.00
3)
damo; type '4' wall III 1L If x 17' high ·
187 sf ~ $1.81 psf .
346.00
4)
cue-iu door opeaius_ in existing walls ·
two (2) each @ $225.00/each. :
450.00
S)
install nav hollow metal door fr~es ·
two (2) eacb @ "O.OO/eAch .
1 00'. 00
.-
~,
6)
labor intlnBiv8 stocking of rnateti"'als -
track, studs, end 4'x12' G.W.B. - 16 man
hours G '2S.S5/hourly ·
457.00
7)
dumpster fees - lump sum -
soo.oo
7OT.AL .ADD:
$17.038:00
8~ 6.,,' u;sf' 1,5~
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~ JU'-I. 5.1596 .1e:33AM
~a..:e: ARCHITECTS
.
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Biltmore Constru~tiQn COl. Inc.
RE: narborviaw Center - PhasQ II
Pasa 2.
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NO.ES5
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Pl..lle note that the above casts do Doot include atlY cd-ling eosts I&B
associated ~i~h the T.uoval of the grid end tile and re-~ltallinB a8m3 and
adding nllw drywall bord'ers :equ1red. "-
, .
I will addrns the cdli'D8 work in; a fUl:u:e ut:l1nate. It:Ls 'CY
underst~nding ,that a ravlsed reflected ceiling plan will be is&ued to 8hov
these Cblll\g8S. If not, plesu advise. .
. 'them... 11. Stanley
Seuior ERc:i:mator
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JUN. 5.1g96 1e:34AM
ROWE ~CHITECT5
/'10.665
P.8,;11
:" ..
-CONSTRUCTION
CHANGE
'. DIRECTIVE
I AlA DOCUMENTG7/4
(lnstnIdiOItI CI1 rrvmr ,fdt. Tbil aotutMIll ,~r.a AVI DoomUrll G7 JJ. Cotull'll,,/ol! Qlall[lt Aulborlr41klll.)
OWNI!.R
ARCHITECT
CONTRACTOR
FIJ!Ltl
OTHER
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alltmore Construction Company :
lOSS Ponce De leen Boulevard
Bellealr. FIor1da 84618
DIRECTIVE NO: TwS~~quet/Kltchen Hall
DATEI February S, 1996
ARCHITECT'S PROJBCT NO: 2856.00
CONTRACT DATE: 07 April 1994
CONTRACT FOR: Harborvlew Center
PROJECTI
(name. add~)
TO CONTRACTOR:
(name, address)
H"'RBORVIE'N CENTER
320 O$ceolc Avenue
CloolWoter. Flodda 34618
You arc hereby dIrected 10 make the: (ollowlng c:hanSc(5) In lhls Conlr.lct:
BANQlEr HAtl./KlTCHEN ~AAT1AL. DOORS. JAMBS AND HARDWARE
Costs to provide dool1.Jambs, Clnd hardwcre In corridors
$4,035.00
PROPOSED ADJUSTMENTS
1. The proposed b~s ohdjusuncnt to the Conll'2Cl Sum or Ciuarmtc:cd MaxJmum PrIce's:
"Lump sum (InCrc:uc) (fJec:lC3K) or I 43,035.00 "
o Unll Price or s NA pet N.A.
. [J as provIded In subpanlarotpn 7.3.6 of AlA Oocumcnl .u[n I 1987 edlUan.
o aI (OllOlI15:
2. The COn\Dtt "nmc b propoiC!d to l"'~) (lcrrWD undlanaeO), The pJ\')poscd lIoju.suncnt. llllny, Is (Jft-jnc:,~ of
~ (;\-<!.::c.c..x; at dttrt).
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Cl1y of Oeptwoter
.
OWNER P. O. Box A748
""''''' erOler. F10rlda 3461a
BY at.~ Acb -J
Z h.Cf'c;
SIJP'Igwrc br Ihc COO11'2Cl.Cr IndlClICS lhe eon.
maor', agrtttl'lCl'lt w\1h the proposed Adjwt.
menu In Conttllct SUm 1lnd Co01ncl Time lei
Corlh In lhlJ COMr\IcUon ChlulSC DlrecUvl;,...
~ Biltmore ConstructIon Co.
CONTMC'l"Oa
1 u55 POnce De Leon Blvd.
1\~tc6i 34616
When alancd by !.he Owner:and .Arc:hl\ea And received by the Contrxtor. Ihb dQalmcnl
bc:tome.s errcalyc IMM!DIATBLY lIS II ConalNCLlon c;:twlge ClrCd.l'r'e (CCD1 ~n<1lhe
Contractor IhlllJ proceed wllh the ch:ange(s) deKribed ll!)ove.
ROWE ARCHITEC1S INO,
MCHlTACT
DATE ,
DhT! 2-r:-~}(..
. i
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CAUTION: You Ihould ,Ign an original AlA document whIch hat lhl. caution printed In red.
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TA~ CO~RACT HW
NO.665 117 ~ .9,! 11'2 ..
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TAYLOR CONTRACT HARDWARE, INC.
4024 W. LA SALL); STREET . TAMPA, FI.ORIDA 33807 '
DlItrtbwo" oJ (813J 20D.BU)()
AreM.eNNllfdl'flwGrt . Fax (8131289-S1 '3
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ROWE ARCHITECTS
INCORPORATED
H, Deon Rowe. FAIA
Riel< Rados, AlA
Thomos A. Hammer. AlA
Rick Rowe. AlA
lorty Wilder, AlA
. HARBORVJEW CENTER
6,5. . . Reploce toilets lost due to BOnquet Kitchen expansion.
. ConstructIon Change Dlrecttye#41 (attoched) $27 :376
~ Plus GeneralC6ntractor OJerhead and Profit (15) $4.1~
Sub Total S31A82
Plus Architectural/Engineering Fee (8) S2.519
Sub Total S34,OOl
Rounded. S34.coo
.'
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Flollde Ragistratlon No, MCOO2112
100 Madison Stleol Suite 200
. '. Tampa. Florida 336024704 .
. Fe~ 613.221.9154
613:m,6711
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-CONSTRUCTION
CHANGE
DIRECTIVE
, ,AlA DOCUMENTG714
't~_#
-
QWNlllt
AItCllI1'L:C1'
CONTrtACTOIt
FmLD
01'1 mil
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PHO) ECT:
(n:lmc, ;ath.Jrcss)
B11tmore Construction Company
1055 Ponce De leon Boulevard
Bellealr, Florida 3lt618
DIHl!CTlVE NO:Phgrci'W?~J~1Sch3)
DATE: March 27. 1996
AHCHITl!CT'S PHO)l!CT NO: 2856.00
CONTHACT DATE: 07 April 1994
CONTHACT Fon:H . C t
arborvlew en er
HARBORVlEW CENTER
320 Osceola Avenue
Clearwater. Florida 3lt618
TO CONTRACTOR:
(namct :address)
You :arc hereby dlrccted to make the following ch;l.IlBC(~) ,in th[~ ConlraCl:
EXPANSION OF WOMENS LAVATORY V.L 3lt8
Previously approved Construction Change Directive Phase II. :# Forty (ltO) RevisIon Two (2)
Modify Construction Change Directive Phase II . if Forty (ltO) Revision Two (2) by addition .
of costs displayed In Biltmore Construction Co..lne, rax dated 3/6/96 for
$23.480.43
$3,896.00
Construction Change Directive Phase II. # Forty (40) Revision Three (3)
$27.376.43
~~
PROPOSED ADJUSTMENTS
I. The proJlosctl b;t.'L'i or :u.ljU!ilmenl In Ihc Cnnlr:!CI Sum or GU:lt.UlICcd Maximum Price I:;:
1'1 Lump sum~~~(d~) or,' 27.376.lt3
o Unit Price ur s N.A, per N.A.
a ;u provided In Suhp:lf'.lgr:lph 7.~.6 uf AlA I){x:umenl A201, 19t:17 edition.
o :l.S rollows:
2. TIle Conlrolel Time is proposed 10 (Irq :J.tJ\I~lrd) (remaln unch;.IIlged). The proposed :IdJu5tmcllt. ir :lnr, Is (Mt-1n~re.1.'C;-of-
~) (:I..1.k:nww;.o...uf dlrpI).
AItClllTEcr 100 Madison street
(JWNcll P. O. Box 47A8
^""~"~aler. Florida 34618
'~l'd_ I.C~
U\' ~
D^T~ 1//..~9C
:;IRmllure by Ihe Cumr.ll:tur ImJic.-~lc:; the Cun.
tr;lclm',\ lIJol1Ccmcnl wllh the: pruptl.'o(:t1 ;nJ/u.".
rm:nL\ In Comr;!cl Sum :I.I1U Cuntr:Il..1 '"Ime set
rorth In Ihl\ Cun.\lructlun Ch;ange Directive.
Biltmore Construction Co.
CONTltACrcms Ponce De leon Blvd.
When signed by Ihe Owner :md Archltect:md reech'cd b)' Ihe Conlr.lCIOr, Ihl.~ do,"u01enl
becomes crrecllvc IMM~OI^TllLY :as :I Con.\INctlon Ch;U1gc: Directive (CCO), :llH.llhe
Conlr:lCIOr sh:lll proceed with Ihe eh.mge,:{!\) dc.o;c;rlbcJ :I.bovc.
ROWE ARCHITECTS INC. City of Clearwater
34616
Uy
u\'
DAT~
L{. -7. -ti (,
~c': m
\.:, WIJ.I
CAUTION: You should sign an original AlA document which has this caution printed In red.
An original allure' that changel will not be obscured as may occur when document. Bre reproduced.
AlA DOCUMEHT onl . (;ON:;TIlIK:TION ClIAN(jf. DIHf.r.nVf.. 1'JIl71\U1TION. AlAe ." 1'JI17 · Tilt;
AMERICAN INSTITUn Of AltClllncn, l7.lS NEW YOIII( "VENUE, N.W" 'II'......IIINGTO,Il, I),c. ~IIlMl('t
G714.1987
WARNING; Un/lc.nncl pholocopylng vlal.l.. U.S. caPrrllll1ll.w1 .nd I. .ubl.clla l.g'l pra,eculIan.
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J~. ,5.1996 1e=37HM ROWE ARCHITECTS
NO.ES6 P.4/24
. .
BURTON & ROLLEY. INC.
CONSULTING ENGINEERS
'. 65:35 MI:MORIAL. HIGHWAV
o. TAMPA, FLORIDA 336S4 ..
PHONe~ (a~3) 889.0836 FAX: (813) 884-8051
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PAGES: (~ ) INCLJ.JQING T~ANSMIp"AL
REMARKS: ~rnY"l"'cwd' .6 C ,1..,0 ~, "* 1"1
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.:' ;. ~. 5.1996 1e
I, .'.: .. : 3e~ FiOWE: PRCHITECTS
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MuQ 6. 1996
:Mr. MIt1 R1=eollt P:oJCGl MG-.pt
lU=on ~WCtL
105$ PO!l~ t)c ~Il :Sly;!.
'Bcl1Wr, Flor!d'& 34616
Ra~ Bubcr.i"" CCf4tt Phue II
;SCHProj~" 95094
O:.car.~~ Numbtr '7
1)earM'i%t:
IaJato ~et. M "Heft vetkUy d!rKtId to ~~~:M exert ~dr: d.~~";~'l11
1hc Zz\ainC'll~S *"hM-!, dse4 %)ccembcr 11, l~O!. T&ls-dlt eA WU obliq,~
confimot b)' ywtl4r. ~n'c t&x1:1,,~ttaJ gtD~ 2~.. ~9!, thiI.1'EC\W~*"
WtaDdQl1 ~a ~pleto eWwt filt. cd ~ eontrols ~ . Women', Toil~toOUl 04
1:lwVpputevd. Worlc.wu ;Qmp'=~ OJl~20.1~PS. · pri=iDsw... dt].
,=d!!IIted~.crdata A'gra QQr ~ corm=r. ·
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1\6 oo;t ot~:I o;IB work wu $3)8*.00, Ii fDDowt~
~ $1,!1I.1~
~ 1.131.2Q
S~OMt&m:l ,
. TarAt.. ,10 .90
~ fit wert 1w b.ea Go=pteu:d, we would app
)t'CUt uri10ft ~\'~,
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J~~. 5.1956 le:~ERM
HOWE RRCHITECTS
NO.EE6
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CONSTRUCTION OWNeR
CHANGE ~~~goR
-< DIRECTIVE ~~A~R
r ' AlA DOCUMENT G7 J 4 .
. (Instru"'Ol,r On ""O'W sid'. nfs d~J/""f11 ~ AlA DooImml C7IJ. COll"",,WOn Clto:l''8' Aj,jlborU4/fOn.)
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BIltmore Construction ComPSlny' :
1055 Ponce De Leon Boulevord
Bellaelf, Florida 34618
DIRECTIVE NO: Phgr~W~~JrlYO(Aa~
DATE:' February 12. 1996
ARCHJ1"'ECT'S Pl\OJECT NOI 2656,00
CONTRACt' DATE: 07 April 1994
CONTRACT FOR: Harborvlew Center
I
01
PROJECTI
(nlUlJe. :ilddr~s)
TO CONTAACTOR,
(rlrune. tddn:u>
HARBORVIEW CENTEI(
320 Osceola Avenue
Clearwater, FlorIda 3461 B
~ :IJ'C: hereby cUrc:ctcd to make: the follo'(l,lln; cn.anSc($) In this Contract:
EXPANSION OF WOMEN'S !.AVA TOr<'{ U.L 348
PrevIously opproved ConstructIon Chongs DIrectIve Phose II.. # Forty (40)
Revision One (1)
S'7.~.43
.
Mcdlfy Construction Chonge Directive Phose 11 . 'FOrtY (40) RevisIon One (1)
by cosJ.s 10r metol stud and dlYWoR work for
Construcflon Change Dlrecttve Phose n ~ # Forty (40) RevIsIon Two (2)
$6.01 <4.00
$23AOO,43
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PROPOSED ADJUSTMENTS
,
1. ~ pr~d b:asb of Qd)u5tmcnt \0 the Con\r;lCl Sum Q' (i\W'al\lccd M'aX!mum Prla: IJ:
l!J Lump Sum ~'~~ru,c) or J 23,480.4i3
Cl UnIt Price of s N,A. _ pet N.A.
a as provided In SubpanS1l1ph 7,3.6 of AlA Do<:\lmcnt A201. 1987 c"Won.
e 0$ roll~ll
2. 11lc COnlnC:L Time II proposed 10 tM aliJljSledi (rem:a1t\ Iolndwlacd). The proposed ;dlu&llncntt If 2JiY. Is (.'n tnl"N'rJe.. of
~(~.*"d. ~
When Ilgnccl by Lhc OOOlner:and Arc:hlle<:l Sl,nrj recclved by Lhc Conlractor. lhl. document
~es dr<<slvc IMMEDIATELV :aI ~ COOStr\IClIon OW\ge Dlrettlvc (CeD). :md the
CornlllC1or .h~ proceed with the changc:{l) described :abo'e,
ROWE ARCHITECTS INC.
" "flCHlTEGT 100 MadIson street
Ioddtcsa
.s1i1'1f1l~ by the COnt12nor 11'II:!lalu Ihe Col)o
tr;C10t'. ~sr"~nt WfIh LhCl. propc$Cd adlUS!'
mcn\l In ConIDCI Sum and ConlT'llCl 'l'lmc tel
tOrth In thIS CoMNCUOn OUllSC D1r"Uvc.
DATE
.
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. AlA DOeUuaHTcn". CON1Tf1\JCT'10H CHIoNC:IlDllII.cn\'f,'1917lDll1C~"^,A. · CH9t7. ni!
'J\.HilRlC.'JIlNmnnl or AAotlmTS, .?,U NlW YON( AVEmlL "'.W.. \l'ASHI~TON, O,c. 10006
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WAf\NlHCl! Ul.lc.nMod phu~ "l)ja\1t. us. copftIllhl'-t .n11 IIIUllfet\ \0 t-v-' proMWlIOIIo
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City of Clec1,!Ncter
OWNER P. O. Box 47tj8
A...... cer. flOlldo ~61e
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. BfHmore Construction CO.
CON11VlCTOR.
1055 Ponce De Leon Blvd.
Addrw
34616
IlY
D^TE
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CAUTION: You..hould sign an original AlA document which haa thl. caution prInted In reef.
An orlgln.lelSure. 'hat c:hangtl will not bit ob.curad .. me)' occur when document. are reproduced.
0714--1981
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~.. 'JLti. 5.1996 1e:39AM R~ ARCHITECTS
NO.ES6 P.7/24
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BJI.JrlVIOBE
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December2f, 1995
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Rowe Areh1t~ Ino.
Mr. Clark MacKinnon
100 E. Madiso~ Suite 200
Tampa, Florida 33602
RE: HARBOR-VIEW CENTER, PHASE II
WSI COST FOR UL 348IELEV ATOR LOBBY RE'\tlSIONS
Please find attached West Star Interior's outline of cost required 10 make the changes at
the referenced areas.
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Dear Clark:
These cost are based on original contracted unit prices, The quantities outlined are
accurate,
Tom Stanley, WSI estlmator, did inform me that oome additional demolition and drywall
work is continuing to occur at the Upper Level Elevator Lobby and Monumental stair
" areas. Tom infonned me that this additional work is being done on a time and material
basis. Cost will be submitted separately for tl1is time and material work.
Please prepare a eCD to account for their $6,014.00 cost
v cry truly yours,
BILTMORE CONSTRUCTION CO,. INC.
J?ld/L::::::>
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Matthew Rincon
Project Manegcr
MRlsea
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RONE~-crs
IN C 0..., P 0 n A T B P
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CON. S T R U ,C T ION
lQl\uary 10, 1996
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Mr. Clark MacKinnon
'Rcwe Arcbfttcts. me.
. 100 B, Madisan Street, Suitt 200
Tampa. Florida 33602-4104
RE: HAABOR.VIEW Cr:NTER PHASE n
WEST STAll INTERIOR
. ADDmONAL WORK
,
Dear Clark:
Pleu~ find attached West. Star I%rteriDrJ, lao, Ianuary~. 1996 letter, outlin.iJ2S additjQl1a! ~sttbq
haw incurred.
Plus" nvicw and prepare a eel) to ac;count fOI the additional eozt.
The additiaaaJ COft: It'D as follows:
"'1' . "6. :t S' .. 0" ictcrS$ panels tor WJSt COIODDaafl,
.;.... i1~ ~~ Ii1QW1 w~ W~,
S3.-$OQ nQ _
SJ'.4~
~.OJA,Oo.
Si6;978.~
3 ToU~ ~cm UL 348.
Totalz
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II you lulVl any qucsUlmS, plene donlt; hosiuto to caU.
Vary truly yoUtlt
SU:rMORE CONSmVCnON CO.~ INC.
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Matt R!nCCG
COJ1rtrUctiO!1 ManaSIT
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P.9/24
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WEST/"'" STAR
INTERIORS./I'IC.
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JAN :J S i9se
J&nua~y S. 199~
Mr. Ma~c R1ul:Qn
~iltmo%e Con8truc~ion Co=pany.
lOSS Fonce DaLaon Bouleva:d
Belleai~1 Florida 34616
Ine. .,'
. :
RE~ BaTboTView Cente~ - Phase II
Requ~sc for cbange o~der 08
Dear Mr. l\.:t.nc:anr
Opon l;'Bvil.lling cor~asPQnd&nce ~o you ngB:d1TiS the above referanced
project afld also '1'lv11!W'1.n! all c:hllnge orders rt.ce1ved from you through
chauga orde~ 67. we find the following ite=s to b. ..ma!ning ext~a vaTk
revisions tbat hive. not bMn add-rftssed yet by chal1ge Ordl1'. Please
review aDd advisu if VB are correc~1
~ ~.~~ c~4~~ '6 did ~~4.~5~ !ne west co~cn~da gtue~
-.;I!illn~ith ....nt='1 ll.'l'\d 2 I x 2' iCQ!8S i'Qlo.Iom to, 4l. add
~~ $19,500.00. Oft Deet~ba~ 6. 199'. u~ u~~ 1Rs~~eted
~ l'P;!~nd wiLl. pt:QCU'1'1\llI~c!dh~lma1 (5) fi.....
a' A6" ^ .5 1..0tl &''-~!5 p81\81' ~I"t.". ,,~~a t'Dtlii.ugl Pl.ali-
~iel' to 'rtJ lel-...ell; da1:u NOVg~eI' j I U9~ u. p'r',:,pofiilJ.
_ Hlq'l1Cae 'SS I -wha:.. tl.6 .a!.1 ...~aO'I. le-r tl\e J.J 4" -x-S I Q!'
aPi\n~1)l h pnO.OO/U'ilt K 1: · kDD .~,"99.09
.
2) Pl~8&6 ~~f.~ ~ my letter daced D.ee~b.r 13. 19~~
add~'n8~BS re~i~1wR8 ~~ ~ho U.L. - Dgr~hQa~~ 'orne,
~l"'~ ~l'll~ @l..utlto-:r a'I'u. 'Jlfter&!. t'llu ~loItal ~l1d shvuld k
~e--n7 ,oaa....oO plu our 1.5~ bct:ta Ii 4-l1~'. 9ha~"44
~ ~TrQ= sa my ~art !g~ ~n sea total Qt 'l7.4~4.ocr
Plea.c :cfar to my lette~ daCed Da~~mber 20, 1995,
QCdT..aing U.L. 348 M uppe~ lavel vamafts cQile~
Dodifie&cions and elevatar lobby f8v1a1ons whG~e the
total add i8 46.014.00.
Matt. tbe above 1Ull11 b-r1ngs all eC!~rl!lspCtl.dat1ce up to. date. that: I am
aware of. I do have a i:OuP of tizlie end m&tlrial tickets that: I 'need
to send to you and 1 8m werking on the~ nO~1
3)
Please contact oux cffice if you Died coptas of any of the correspondence
rl!lfe~enced bove.
. ll. Stanley
Sonta~ E.ti~tar
IT'Ur h.'I.
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JUN. 5.1996 1el4eAM
ROWE ARCHITECTS
NO.ES6
P. 1(:\/24
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. WEST/~"STAR
DeC~U1ba'J: 20, 1995 INTERiORS, INC.
fir.. Ma.t!: lUaeon
Biltmore Conet':.'\Lct::Lcn COlllpeny, In/;.
10.5.5' l'oncl! DaLlon Doul,vl1'l"d .
B~e81r. Ylorida 34616
RE: liATh"rviev Ctinter - I"bas. II
v"t. 348 - Upper level gcmen~
ta1.1.et =od.iUcat1ouI and
e1evQtc: lobby rovisions
De4'J:' H2!. R.1nQon J
"
Opau teyte~1n8 the info~t1ou prov1d.d by ~ letter dntDd 11/29/95 f~om
H~. P~u] B~ Hint.cu, e4dc...iu5 revi.~qtt5 se tho Earborviaw Canter proj.ct,
we !1~4 the 1nlor.=atio~ p~ovid~d 1dcraasas our coats nnd iCCpO of ~o~k as
itclIlbe4 balew.
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3)
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d.amo: 25 If of tYPG. '5' vall x 16'-0" high ·
400 .f ij $2.75 p.1 -
addl 12 If of t)'pt: 1.5' ...all x 16'-Ou high lilt
192 If @ $2.75 psi ·
add: 69 1f ot: t,ve '71 \1.11 x 12' "'OU hi&l\ ·
828 sf ~ $1..,5 psi v
1,HlO.OO
.528,,00
L.449.00
ad~: 14 If of t,p. '7' vall (pila6tQ~I) x
B '_on h:lgh - 112. sf 6 U.75 pli! ...
196.00
. ..
:&.-dd.: 28 If gf support abD"1ti thl: .aCUUIC1.C:1.l
c6!11ng! 'O~ the cel11as buug toiltt partitions ·
28 If ~ $30.00 plf -
840.00
nddl th~~G (3) l~y.rD cf ~~ on che un4eTae~tb
And tdaes DE the ~ow br~d8~ CDD5t~~1on. 130
.t @ $3.85 psf ~
.s00.00
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4cmol 896 af ot fita rDtad ,cDusticnl ti1~ ~nd
g~14 CD chau;e l'YAQut tD ~av e~p~ud~d dtiD1gn -
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JUN. 5.1996 10:40AM
ROWE MCHITECT5
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p.n BOX 826'6
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(813) 933..5197
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!iltmc~e Cgnst:ue~iou Ca~. Inc.
REs llarbotviw Cantl"C' - Phasll1 11
D. L. 348
lIase 2
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TAMPA, Ft. 33682.2616
. -...-...........-........,...++ . .-_........
FAX (813) 933~969J
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r<<-~nBtQll: 896 s~ of firq ~8tQd acouBciaal til~
a:rt4 $f'id. c:o c:~u8e the 1a.y-out to the n~ t.1CpD'D4a4
dasisn - a $.90 psf ·
8)
Tn CJUmm1l1:Y. all 'items abovo tatal. "
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Add bend ease @ 2.5% ·
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'l'Q1:AL ADD:
I.
pl~asQ contact o~r office.
Thomas K_ St~lty
SCDia~ aat~~~tor
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NO. 666
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$.5.867.00
1.4 7.00
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JUN. 5.1996 le:4eAM
ROlo.'E ARCHITECTS
NO.E8G
P.12/24
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. CONSTRUCTION OWNBR Cl RECElVED
CHANGE ARCHITECT 00
CONTRACTOR FEB 071996
. '. ) DIRECTIVE ~~~ 8
~ A/A DOCUMENr G'114 Blllmort3 COI,s\r"
(lfUln,,;/totll on ttwrsll(dc. ThfllllKultWllI ~ AlA Do:umtfll G1/3, CPtlStrUalan C1JQnl:' Au.oorltallrm.) 0,....
PROJECT:
(nwe. adcfl'Cls)
TO CONTRACTOR:
(Mlne, addrw)
DIRECTIVE NOI Ph~~~W!?~oW~4d1
DATE I Jcnucry 29,1996
ARCHITECT'S PROJECT NO: 2856,00
CONTRACT OAT!!: 07 AP11I1994
CONTRACT FOR: Horborvlew Center
HARBQRVIEW CENTER
320 OsceoJo Avenue
CleolWater. Florida 34616
.. ...
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Biltmore C'onstruC1lon Company
1055 Ponce Oe Leon Boulevard
Belleolr, Florida 34618
You m: hereby directed to rn~ke the folloWing clunSe(s) in this Contlil.ctl
EXPANSION OF WOMENS LAVATORV U.L348
.'
Previously approved ConstructIon Chonge Directive Phose II . # Forty (40)
Modify Con5fructlon Change Directive Phose II- # Forty (40) by addition
ot Biltmore Construction Company. Inc. letter doted 1/22196 for
Constructfon Change DIrective Phose II. '" Forty (40) ReviSion One (1)
$11.412,00
~,43 /
$
S 17,466.43
, ,
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PROPOSED ADJUSTMENTS
1. The proposed buJs of ad/uStJnent to the Contract Sum or O\,l.aranlecd MaxI1num Prlct: Isl
~Lumpsum~~~of' 17,466.43
Cl Unit Price 0(1 N.A. per N.A.
, 0 lIS proY.dcd In Sl.lbJ>>lQ8~ph 7,~,6 of AlA Doc:umc,u A2QJ. 1987 edlllon,
o ;q; follow~
2. The ConlftCl TIme Is proposed 10 (bt ..d.J~h.d) (rcrn:ilil unchlll'lged), The proposed 2dJ~lmentl If any, 15 (tl\ I"tr~f
~ ("OI',.me.of ~).
When alan:d by lhe OWner And Alchllec:t and ~td by 1he COI\tr:lC\or.lhb document
becomes effccllve JMMEOlA'tELY as.ll Co!Uul.la1on OW1sc DJ~IYC (CCD). :md the
Contn~lOr shAll proceed wllh the ch:ange(t) dtJaibc:d Ilbovc.
SlgnQlUr; by lhe Conlr:lC;~or 11'd1~CI ll1e Con.
~r.lCtor'! ll8I'eetr1em ",lIh Ih e ptopolCd ;djU5l.
/'tIl:nU In Canll:ltl !om and Ccnln'* 'Ilmt: Jet
ronh In mb CorulrUctlon Chlltlae 0IteCl!V~
Bmmore Construction CO.
CONTMCTOR
1055 Ponce De leon Blvd,
air. FlorIda 34616
ROWE ARCHITECTS INC, '
ARCtlrrecT' 00 Madison Street
AddrQa
City of ClaarW9ter
OWNllR P. O. Box 4748
BY
DATE
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c1lrwatmr. FJodda 34618
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ROWE J=:.RCHITECTS
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BILIrMOBE
JanuaJy 22, 1996
CO N STRU CTIO N
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Rowe Architects, Inc.
Mr. Clark MacKinnon
100 E. Madison, Suito 200
Ta..mpa, Florlda 33602-4704
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lte: Harborview Center Pha.se II
rune and Material Billing
Dear Clark;
-
NO.ES6 F.13~24
. .
Cc..b~ 40
, '
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,
The foUowing outlines con.s incurred on a tIme and material basis by Biltmore
Construction and should bo charges to CCD #. 23.
'f30M!5-
~8Ra1s:.
....Eltet.;UC S.E. StAirs
Re111l1ck L\Au15U .
Able Bedy
-I .
800-110
Bath Partidons .
Tun & Slim
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Total For CCD # 23
31 175.16
'$ Zn.7!-
!- 453.#'"
,10% ~
-S 49'9.33-
S
10%
5
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49.48 ....
~
54.43
!!3. '6~
Should you have any questions, please do not hesitate to contact tbe undersigned. ,
Ve:ry truly yours.
.
....
-..
Bn.ruORE CONSmUCnON CO.. INC. . ~
.l1ai/ p
Matthew Rincon
Project Manager
MJVsca
10.55 Ponc. 0. J..on IIJw-cl., 8tIJtoir, fl. 3A6JI . 813-~D&.4
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JLN. 5.1996 1e:43HM
ROWE ARCHITECTS
NO. ESE
P.151'Z4
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CONSTRUCTION OWNiiR 0
CHANGE ~~~~~OR g
- DIRECTIVE FlEI.D C
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'- AlA DOCUMENT G7/4 ,
(I,",ru:ttom 0" ,ftJIJ'U :td" Tbll dOCummt f'tPl4<<s AlA ~, G7/ J, Con.rtruct(O" a."n~ A lI,borl%rIllonJ
PRO,JECTJ HAABORVII:W CENTER /" DIRECTIVE NO:
(n2Jnc, address) 320 OSceOla Avenue '/
Clearwater, F10rlda 34618
TO CONTRACTOR:
(nmtc, addre,s)
.. ..
.
BIltmore Construction Company .
lOSS Ponce De Leon Boulevard '.
Selleolt, Florida 34618
RECEIVED
JAN..l 9 1996
~morp.. CQllf,t~4.b~on
~ Itip5'fy .'Il'it:.
DATE: January 11. '996
ARCHITECT'S PROJECT NOI 2856,(0
CON'I'1lACT DATE: 07 AJ:lrll 1994
CONTRACT FORI HcrboTVlew Center
t
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You sue: hen:by directed co make the following changc(s) In lhls COntract!
EXPANSION OFWOMENS LAVATORY U,L34B
See page 'two Descrlptwe Data
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\... PROPOSED ADJUSTMENTS
J, 'the proposed b151s or CKlJU!Unenl to the Contr.lc:t Sum 0 r G\J:U'Mkcd MaxImum Price isl R E eEl V eo
I )Ii Lump Sum {1ncrc:uc)(Gea~ 01' 17.412.00 JAN ~ , \996
o Unit Price: or s N.A. per N,A.
o RS proYIded In SubJD1":'Sr.rpb 7.'.6 ol AlA Dc:cwncnl 1.201, 1981 edition. RCNvE PRCHI1tCfS
o 2S roDoWs: I H eon P 0 RAT .;: 0
2,1'he Canlna TIme: Is proposed co (bt. ufj_ed) (remain \lnc:lunaeej). The: pcoposcd IdlustmCl1t. U any. is (an-Iqgco'ic..ol'
"*rat CR ,4 'IfCJiM or ~,
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When signed by tha 0"'0"' and AtdtJtr:cr Md ICCClvtd by the Contnll:lOr, IhlS dpeUfncnr
bet;omca errecdvc JMMEDJA 'rELY "-5 II ConstructIon Ch:u1ge DIrective (CCD), ~d the
Conrr.zoor ,/Jail proceed wlllt 1m: chlVlBe(I) dCKrlbcd ,bovc.
'. .
City 01 C1eolWater
OWNER P. O. Box 471116
""""'" ~alWOfGr.F10~da 34618
BY~~~~~
DATI! It/~(?~
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~O'WE ARCHlCCTS INC.
~ .
AI\CHITlCT 100 Madison Street
S1&tUlUre ~ me CoI\II'Jt10r Ind1d.IClIhe Co~
t~r'IIgm:men\ with !he propo:scd Jdl~'
ftlUIlIlI\ Con'l'll(l SUm and ConITllC:l TIme KC
tonh In this conMImon ChanSC D1m:Jhoe.
BI~morEl constructIon CO,
CONTMCTOI\.. __
, ~ Ponce Oe leon Blvd.
Ad
Bellee . Florida 34616
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JUN. 5.1996 10=43PM
ROWE ARCHITECTS
, ..
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Harborvlew Center. PhOSQ II
ConstructIon Change Dlree1/ve Phose II. Forty (40)
Jonucuy , , ~ '996 .
Page 1Wo
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oesc~Rtlve DatQ
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EXPANSION OF WOMENS LAVATORY U.L34S' . .
Add Costs for providIng the follow~g:'
,. . PlumbIng oosfls for additIOn of nIne (9) water closeb and
three (3) lovotortes.
:':;':
,-' .'
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Cost for additional ceramIc tUa floors. wolls Clnd wol1 bases,
costs tor ClddltlonQl toUet comportment partitIoN and
toilet accessorIes.
';..J;.....
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TOTAL
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End of Attachments .
. End of Construc1lon Change DIrectIVe Phose II. Forty (40)
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CONSTRUCTION'
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1055 .PONCE.DJiLBON BLVD.,B~AIR. FLORJDA 34&15' (1113)515-2084
FAX (813)S85-2ot8
fl'~ TRANSMrrr.ALCoVm '~lW!'t:
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TO CO:MPJ\NY:
AT'l1!.Nl10N:
FAX NUMBER:
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rANtlA1tY 3 1m
ROWE /\Remmers
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CLARK MACKINNON
221..9154
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PAUL B. mNTSON '
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SUBJECT:
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COMMENTS: RB: CERAMIC 11LE MODlFlCATIONS .
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SUBMITTED 'HBRBWJ1H IS nm ADDmONAl" COST TO F"X'TE'Nn THE
CERAMIC PLOOR .AND WALL "IILB IN THE 'EXPANDED WOMENS TOILET
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ALSO INCLUDED IS '.l'HE ADDmONAL COST 1'0 E.XTEND THE WAiL AND
FLOOR TJI.E IN TOILETS U.lS8 AND IL146 AS DJRECTED1 ' '
TOTAL COST FOR THIS 'I1'1.rE WORK IS $84-13.00 .
,
'\\'F., HAVE VP.RIPIED QUAld11JeS WITH THIS SUBCO~CTOR AND
CONCUR WI1H nm ADDmONAL COST. PLEASE ISStiE' ceo A'S A P
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1055 PONCE DE LBON SLVI>.,BEIJ..EAlR. FI.OiQoA 3~G (813j'SS-2084 '
, FAX (813)58!-1u38 :
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TODAY'S DATE: DECEMBE1t281995'
TO COMPANY:
ATrBNTION:
'FAX }.."tJMBER.:
ROWE ARCHllECTS :
CLARKMACKJNNON
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221-9154
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FROM: PAULB. ImITSON, "
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S'CJBJECT: H.ARBORVIEW CEN'I'ER.- CLEAR.WATBRFL:
, ,
COMMENTS: RoE: WOMENS TOD..er ROOM UL 3'48 C~ iJ29 '
,
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PJ..RAS6 BE ADVJSF..[) 'IliA T 'fH.E' COST FOR mE ADDIlJONAL ;rOJLET
pAn.nnONS AND TOILET ROOM ACCBSSORmS IS AS roll.OWB. THESE
PRICES ARE BA.SF.D ON USMG'P ARTlTION pANELs FROM'l'HE N()R:IH WEst
TOQT ROOM (SEE COT!Y OF FAX TO SUPPL1ER)
. '
TOu.BT P AItnt10NREVISJON /\DD $2tl00,
TOILET ACC$SSORlES
TOTAL ADDmONAL COST
ADD S 727 .
$ 2827.00
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PLEASE ISSUE :REVISION TO ceo A SAP
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JUN. 5.1S9€1 le:44AM FRCROWE ARCHlTECTS5T. CO. TO f'lo.e~6='4 P.19/24
....... ..- ...... -. -- . .-', ....... '._11.... e. I.U.' TO . , . Bl1t~I"!... P"B1
,I'. ~~KL~~ J:S. .l4LX!~l~ ~ l.,;UllVW~'~ ",~l~\;:~:' ";','
. P.o. BOX 10580, 8'1\ PETERSBUR.G.;~ 33?3~..oSBO \. .' '. ,
· TELEPflONE 813.327..5064 FAX 813"'1,,8358. . : ' :. ,',
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FAX TRANSMrITAL COVlfJt SH,BET I '. ' . ,I'
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THIS TRA.NSM11T~ CONStsrS OF t PAGEs,: INC~l1DlNS THE .
'COVER SHBET, SHOULD YOU NOT RECEIVE! At.1.., THE PAGEs,'
'. PLEASE CONTACT US XMMEDIA.TEL\'.. :',
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REMARKS: @ N~ ~ O~S" /;"re.,.. :: ' ,. .:','
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ARCHITECTURAL BUILDING SPECIALTIES FOR~VB1t\~S 'YE~R.S ,',
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JUN. 5.1996 10:45AM'
, December 4, 1995
ROWE ARCHITECTS
m
ELTMORE
eo NSTRU eTI
NO. 666
P.20/24
-
o N
-, -
: :
. Rowe Arcl1iteCts~ Inc.
Mr. Clark MacKinnon
. 100 E Madiso~ Suite 200
. Tampa, Florida. 336024704
RE: HARBORVlEW CENTER, PHASE n
'. . SOUTHEAST.TOUT ExPANSION
, I
The additiona11oilet partitions required for the"referenced area has been ordered,
, ~
Please prepare a. CCD to account for this additi~nal cost in the am~uDt ofS2.10Q,QO,
I have attached Charles Flynn fax indica.ting their cost.
l)
Very truly yours.
Bn.TMO:RE CONSTRUCTION cO..lNe,
~...A' ~__
Matthew Rincon
Project Manger
, '
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t{~ ~5 ');.~6 11~: iSAM FROl'~ .f:~P:lITE~T~T, CO,
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No.eE64 P.21/2~
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CONSTRUCTlON .~
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105$ PONCB OS LOON BI-W..BBLUAIR, FLORJD/di4616 (S13~g5.2OS4. .
)'AX, (113)"20151 'I
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FAX NUMB!R: '521. 83'S .
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SUBJECT: HARE30RVIEW _ "'~WA'I'tR. n:
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COMMBNl'S: 1U!:\')l'Pl:!R Ll:.'Vlll. WClM}!NS 'l'OI1E1' Ul.3:Uri ,I
YOU ME HEREBY DlREC'tBO 1'0 PROCBED WITH Pi.mitHAsE. P,AB!UCAT.tON AND
JNS1'.ALLATION OFN!CBSSARY pAR.nnONS AND AccESSORIES TQ COMPLETs nm .
l!Nl..A!\ORMtml' OF 'J"}lE. WOMEN9 TOlLE'l'lN ACCORDi.NC2 win;: ATTAcalm slc2TO-l.
IN CONM'ICTlON WITH THIS MOtlIFtCA.UON 'W! j.RE 'OBLS~\3 nm 1N;;TIt.L1.AT10N ON
ANY TOlLE:'! PARTmON WORK IN nIB UPPER J.BVBL NOR.nlWB.ST:WO~S TOUT
ROOM Q:.AYot1r ME"). 1Hl3 SPACE IS TO BE MODlFIEl) TO PR.OVJ.CSUNISEX TOlLliTS
FOR 'nu;. EMPLO"ilmS. DE'l'A1LS ON THl9 i\NEA:WIJ.J. .t-"OLlOW .AND .woliK. WIU, BH
DONE wrm THE 1<lTamN fNSTALLA"ON Jr.Fm\ THJ! Olvt:NO CPENtNG: AS A. RESULT
'\VB HAW (3) S~ PANELS ANI) POSSIBJ.. Y:J OR 3 P1LAS1'BR. pANas THAT CAN sa USED
IN THI! NeW LA YOT.1r IN IlOOM UL348, '. " . .
lP'nm arHER T 1..AYWI' })ANs"S CAN BB D~ l-1lqM ~ ~5i WlTllCjlU1'
EPFBCl'tNG nm F~CAT1ON OF THE B,t"U,NCE PLE!JSS DO &9,. W'NOi.L'EA'Vlt ORDER;
AS lB. IT lSlMPP.R.AiIVB THAT \Va RECBIVS THE BALANCE OF 1;HE NEW MAttRIALS
A.9.A.P. SHOJ' ewes NOT REQlmtED FOR FAaRICATlON. JUST SEND aoLT t.AYOTJT
OO'l'All.~ POll }IlH.LO USE.. '. t
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ACCESSORIP,s REQ'IJI1U!D ADD 3 SOAP OISPENSliRS.A.ND, 51 EACH:TOtLET Pl\PER.
HOLDERS AND SANItARY NAPlON DISPOSALS. : : "
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PLEASB NOTE THAT WE IiA \rB AOVlsm 'THE OWNER THA'I' IF AT A.Lt POSSlBtB THlS
WORK WILL.B5 coMPLmD BY THE IAN 8.1PP6 DATE. YoUR PRICENG FOR nns .
MOOIF1CA TION SHOULD IUu:t.l!CT THIS lUtQtJIREMENT. : '. I :
NU~N. C.W VAGUS lNCWUlNO COV,i;R. SN~l'- 2 -.
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BURTON It ROL1.EY ...... ROWE A)NO. eee;.iS P. 23/24 Bel
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BURTON Be ROLLEY. INC.
CONSULTING ENGINEERS
, 5535 MEMOAIAL. HIGHW A V
TAMPA. PLORtDA 33634
PHONE: (8'3) S89..oS3S. ~AX: (813) 884-Sp51
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ROVvE ARCHllEClS
/ N C O'R P 0 R ^ 1 [ 0
H. Doan Rowe, FA1A
, I?ick I?OdOS. AlA
Thomas A, Hommer. AlA
Rick Rowo, AlA
LorlV Wilder. AlA
HARBORVJEW CENTER
C.1 Construction bids for "shell" work
. Dell Infra Strucfore Bid
Bid (see at1oched) .
Plus General Contractor Overhead and Profit
,}.,~
Sub Total
. Plus Architectural/EngineerIng Fee
Sub'rotal.
. , ~ .
Plus 10% Contingency
Sub Total
Rounded
$127 A23
-
$9.200
$136.623
$lO.SOJ
$147 fJ2:J
$.14.752
$162.275
Sl63.Q))
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'FIOtJda RegiStration No. MCOO2112
100 MadiSOn SIloot Sullo 200
Tampo. FIOtidQ 33002,4104
FOk 613 221.9154
813,221,&171
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CONSTRUCTION
CHANGE
DIRECTIVE
AlA DOCUMENTG7J4
OWN 1m
ARCHITECT
CONTJ\ACTOR
I:IELD
OTHER
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(1IIstnu;IfOlls Oil rnocnc s{tl~, "-,is d(IClwlnIlI'C'J}/acc, AlA ()cJCWIICIlI G71,t, CWIMruct{lJIl OUCIlRC Aull.lOrl%(Jt(wl,)
PROJECT:
(name, address)
DiRECTIVE NO: DeW~~hOen(\rO (2)
,DATE: May 8. 1996 .
ARCHITECT'S PROJECT NO: 2856.00
CONTRACT DATE: 07 April 1994
CONTRACT fOR: Harborvfew Cenfer
HARBORVIEW CEN1ER
320 Osceola Avenue
CleolWofer. FIOllda 34618
TO CON1'RACTOR:
(name. address)
Biltmore Construcflon Company
1055 Ponce De Leon Boulevard
Bellearr. Florida 34618
You ;ue hereby directed to nl:ilke the following dungc(s) In this Conlract:
DEU SHEll
See page two 1hru four - Descriptive Data
See poge fIVe and six - Attachments
See page seven - Schedule of Values
Previously approved Construction Change Directive Dell. # One (1) Revision One (1)
Modify Cons1ructlon Change DIrective Dell. :/I One (1) RevisIon One (1) by addItion
of costs described In Descriptive Data for
$1.700.64
S 125.722,00
S 127.422,64
Jf',:: . ",
~ ~nndn lr..tlOO r.hnngA nl{er..tIvA nell . :ilOnA (1) RAvl~lon Two en
PROPOSED ADJUSTMENTS
,. The: proposed basb or 3djus\mcn\ \0 the Conlf3ct Swn or Guar:mlced Maxlmum Price Is:
)It Lump Sum ~L1~} or J 127 .A22.64
o Unit Price or S . N.A. per N,A.
R'iOEIVED
MAY 1 5 19964
ROVvE H(CH;"f[C7S
2. The: Ccn\r:lct Time is proposed \0 (bo ::.djl.ll&lMI) (renuln unch:mgcd), The proposed :adjusunen\, Ir :an\',H.\l1aIb:'lfrpa.nl
~) (~r cby:s). 1\ I .Ii 0
o as provided In Subpmgraph 7.3.G or AlA Document A201, 1987 edition.
o :as rollows:
. When signed by the Owner :and Archllect and received by the Conlr.lClor. Ihls documenl
becomes c(tccllve IMMEDIATELY :IS :I Coll5u\JC1lon Change Dlrccllvc (CCO), :and lhe
Contf3CIOr shall proceed with the ch:mgc(s) ucscrlbcd :above,
:lIRnature b)' Ihe Conlr;lclo.t ImJlc;iICl Ihe Con-
It;lClor'$ agreement wllh the proposed ;Idjust.
menu In Conlnct :lum and Contr:lct TIme set
fUrlh In \hL\ Conslruc\lon Ch;lngc Directive,
ROWE A~CHITECTS INC.
ANCHlTECT
City of Clearwater
P. O. Box 4748
C~e~rwater. FlorIda 34618
tJ~- ~ c-~
..s-AtJ/"
I
D^"E
OWN 1m
BIltmore Cons1ructton CO.
CONTRACTOR
1055 Ponce De Leon Blvd
100 Madison Street
luJdrc.u
AduleS-'
DY
U\. t.\.
DATE
"..?ATE
~
em
CAUTION: You .hould sign an original AlA document which has this caution printed In red.
An original anure. that chonges will not be obscured as may occur when document. are reproduced.
AlA DOCUMEHT 071" . CONSTRUCTION CIlANGE DIRECTIVE · I9flHDITtQt.,. AlA. · () 19ft7 · Till!
ANEJUCAN INSTlT\111. Of ""CHITtCT!, )7,)S N!.W YOllK ",VENUE, N,W., 'W/lSlllNG10N, o,e. ;/:0006
G714-1987
WARNING.: Unl~ pbatocopytng viola!.. u.s. ~!ilh\ 1- ~ II &UblK\ \0 \.;&1 proneuUon.
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Harborvlew Center - Phose II
.Construcilon Change Dlrectlve De\! #Ona . Revision Two (2)
May 8. 1996
Page Seven
Schedule of Volues
Item No.
, ,
1 .
2
3
4
5
6
7
8'
9
10
11
12
13
14
15 .
16
,17
18
19
2)
21
22
23
24
25
~
TOTAL'
.
tl
Scheduled Value
. "
Description of Work
General CondItions
CuHlng and Patching
Debris Removal
Temporory Elec1rlco\ Power
Builder's Risk Insurance
UablUty Insurance
Payment and Performance Bond
Saladlve Demolition
Concrete
Masonry
Steel Overhead & Personnel Entry Doors Frame
Misc. Carpentry
Parking Deck Mechanical Equipment Curbs & Flashing
Doors. Frames and Hardware
Metal Studs and Gypsum Boord
, Areproofing
Stucco
Suspended Ceilings
V.C.T. Flooring and Vinyl Bases
Pointing '. '
. Toilet Comportment's & Accessories
Mechanical Equipment
... PlumbIng.
Fire Sprinklers
Electrical Power Work
Overhead Door Relocation Electrical
Construction Change Directive Dell. # One (1) RevIsion Two (2)
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$4.835.00
$SCXloo
$2.620.00
$1.QJJ,OO
$155,00
$596,00
$939.00
$3.2&).00
$2.aD.00
$1,00),00
$2.130.00
$2.&:0.00'
$2.EQJ.00
$2,273.00
$16.0:0,00
$900,00
$2.s:o.oo
$4.600.00
$.495,0)
$l.aD,oo
$2.742,00
$45,875,00
$8.702.00
S4OO.oo
S 14.560.00
Seo:J,oo
$125.72200
"
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HARBORVlEW CENTER.DEU SHEU.
ceo BUDGET ANALYSIS
6/3/96
DeSCription
Demolition
Revision One (1)
Dell St1ell
Concrete Housekeeping Pods. Flashing, and
; '. '. ,Reworking of existing Perking Deck for
Mechanical Equipment
~ '.' . '.. ,! .: , ',':: ~". j: ' . ' . ; ~ ' I
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$339.76
$1,360.68
$125,722,00
T&M
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Cost
$1 ,700,64
$127,422,64
. .
Page 1
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JUN. 5.1996 1014?AM
RQC..E ARCHITECTS
NO.6S?
1'.2/4
II
ROWE ARCHITECTS'
IHCOllPORA1ED
H, D(lQ"l RI)WG, 'iM
nlCkRadca. A~'
'lhomCl A. Homme~ ^""
R10lc Rowa, AlA.
LOUV WIde' AlA
HARBORVIEW CENTER
D. Upgn:;:ldes worthy of consideratIon
. Upgrade Clearwater Room
(chandQller light fildtJras. bIrch wood t~m Clnd two level ce11lng)
see attaohed $21 HJ6
Plus General Contractor OVerhead and ProfIt (15)
3.200
..
Sub Total
~,916
~oundad
,
$25.0:0
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Aollda Rl:Igtl1TOliOn No. MCC02172
100 MoatJon strQot 8\ite 200
TaTnPCI, 'Iotlda ~602A704
FOIl 61 ~,221.9164
613.221,&7' 1
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Item of worJs
~t ,fill dJrfloor openIng/patch floor
6teel framing for openings
out In & patch at riew doon; In exist COI
IJn.1g
1 Is
1 fs
3 pr
dryY(aJl framingtflr~g @ steel columns
framlng @ Inside C?f eyebrows . 80 If
dfywaIl on Irrslde f~ of deatWater fO( 260 tf
canopy at exterfor.of door IIb1" (Support??)
drywall. ce~ing ~lt 260 If
dl)'Willl ori exb1fng framing , 164 If
f1reptoaftng of ~ in dw room
roof openIng fmm~s
roofTng and 11ashing
equipment support frames
I
ft'e sprfn1der system
1
hV2cwCrk
elecrtrlcal .
~' ~cles
~
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"\JN~NO. ES? IP. 3/4
03/1 BI96
,
labor Mat " ,
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, '2500 ·
.' . . 1676 !
, 600:
neHd~~~ dw room 3 pr
cleanup I rubblsll removal 1 Is
carpet In cfw room SOO sy
acoustical celflng ~ room 2x'.2 3850 sf (see 22. 000 abov~)
.'
o painting waJlslsofflts etw room 3420 sf
to:' r~ eXist corridorwaH.. special coat 3100 sf
~r.lt toot equip frames I
wood drape!}' ~t at wast wan so "
baSe beard and ehairraU 490 If
zzooo
Inel above
inof abov~
lnd a~civ~
Incl, above
: Jncl above!
Incl aoove
.
1200 ,6220
1000 1000
12349
iod:
, 2700
. 300 I
I
. 209 ·
300
750
300
500
.
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1Xug#
p1ug# ,
plug#
2501) ,
1000 i
4000 '
2600 !
. '. t
95230 "
.
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.. 64100
,
total d8atvkter room ~.
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, pending
.
. page 3
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total 1nc1._~.!
2500
1576
aoo
22000
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&51'5
2B20
12349
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2760
300
200
786
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1,000
4000
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. l '......
/t'
, Clearwater Room Upgrade
...., Item of wot'k Units Labor Mat'l Subcont. Tota1 1nc1. ,;
~
carpet upgrade -3255 -3255
0
wood trim upgrade to birch 570 If 150 625 901
added birch valance trim 200 ff 300 630 1139
added birch vertical door trim 72 If 100 130 284
added shiplap jOint detail 1 CO ea 500 ns
0
upgrade drywall soffits 26011 3000 3000
upgrade wall1reatmenl 2160 sf 5500 5500 .
medfly acoustical ceilings 1 Is Incl 0
0
add sldaUte to frame b1 1 aa 441 472
add glass In srdelltes 16 sf 310 310
" 0
, .
add Gpeclall~ngs on walls 4600 Sf ' ,
2950 2950
add staining of \YOod trim 842 If rncl " b
. 0
modify fire sprtnkiers 900 900
0
modify h v a e 5426 5426
(,'" 0 ,0
rnocffryelectr1cat 50500 50500
I I 0
. total upgrade 68911
. ,
Deduct construction funds for
chandelier light fi~tures,
birch wood trim and two l~vel cei1ing. (-21.666)
.
$47,246
, .
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RoVvE ARCHllECTS.
INCORPOIl^TED
H, Dean Rowe, FAIA
Riel!. Rados, AlA
Thomas A Hommer. AlA
RiCk Rowa. AlA
lorry Wilder. AlA
HARBORVIEW CENTER
D. . Upgrades worthy of consideration
. Convert portion of Lower Level Floor -back of house- Catering Area to FoOd and Drink storaga
to supplement Banquet Kitchen, .
Bid Price
Minus work Included In Phose Two -
A portion of celllng/drywall/electrlcal/mechanlcol and pointIng
$26.124
($4.700>
Sub Total
Plus General Contractor Overhead and Profit
$21 A24
$3214
Sub Totol
$24.638
$1.971
Plus Architectural/Engineering Fee
Sub Total
$26tJ:R
$27 JXIJ
Rounded
" '.
',.
, FIOIldo Registration No, AACOO2172
100 Madison Streel Sullo 200
Tampo. FlOlido 33602,4704
FOK 613.22\.915-1
813221 67?1
"
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~Y-03-1996 13= 4S2 FROM
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B tL TMCRE Ctt-sTRO:TtCN CO.
2219154
P.R. #
53
53
53
53
56
56
57
57
57
57
57
57
57
58
58
59
59
59
59
59
59
59
59
59
Description
Modification of U.L. Men's Lavatory
Modification of U.L Men's Lavatory
Modification of U,L Men's lavatory
Modification of U.L. Men's Lavatory
Ref(ash Parking Deck
Ref1ash Parking Deck
Relocation of Existing Roll Up Door
Relocation of Existing Roll Up Door
Relocation of Existing Roll Up Door
Relocation of Existing Roll Up Door
Relocation of Existing Roll Up Door
Relocation of Existing Roll Up Door
Relocation of existing Roll Up Door
Rehab Loading Dock
Rehab Loading Dock
Renovation of L.L.. Catering !<itchen
Renovation of L, L. Catering Kitchen
Renovation of L.L Catering Kitchen
Renovation of l.L, Catering Kitchen
Renovation of L.L. Catering Kitchen
Renovation of L. L Catering Kitchen
Renovation of L.L. Catering Kitchen
Renovation of 1.L. Calering Kitchen
Renovation of L.L Catering Kitchen
10 % Contingency
Totar
:tol.t',~~t:~I""'"'''' .....,'o~. . ....'.l. I". ,'. < .>....Il-;..............
Plumbing S564'OO}
Ceramic Tile $990,OO.t 'l.'S" J DO
Access Doors 5200.00 --r.
Sallon Doors S750.oo ..-J
Roofing $11,475.00}".1~ '\7-5. o()-<:f'"V1~.(L.. JJ:.
Concrete S2,500.OO I
StuCCO/Drywall"/ $2,500.00
Relocate Door""" $400,00
Steef..... 52,130,00
Masonry /' $l,ooo.oo~?, l;Ifbo.co
Doors/Hardware'" $850.00
Painting /' S5OO.OO
Electrical./ $500,00
Painting S2,960.oCfl ~~ ~,"I!J
Stucco S500,OOJ:" J .
Ceil ,/Drywall r'S90'OOl
Electrical '\J~'OO .
Mechanical $6,535,00
Roll Up Door $400,00 1#
DoorslHardware 52,250,00 -I 26,1:24. "0
MasonryfPatch S750.OO
Fire Sprinklers $450,00 (
Gates $750.00 :
Painting 5750.00 · ,
. ~4s ?'3/14-3'<'O
-&4;429:40-
TO
Sheet1
Trade
Cost
--.UB, "~3.40-
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RO\NE ARCHITECTS
INCORi>C=<A1EO
H. De::" I"(owe. F.t-IA
r,;cy.l"(cdol. AlA
Thomos A H.J'T'lmer, AlA
R,Ck Rowe. AlA
HARBORVIEW. CENTER
D. . Upgrades worthy of consIderation
Ad~ mobile kitchen and selVlng kitchen
.
See m~mo attached from Barry strafaccl with GFS
, ,Rounded .
Sl18.119
,
$12(00)
. J
FIOIldo ~oglstrotlon No AAClXl2172
: 1m MadISon St'ool Sullo 200
Tempo. FlorldO J3602"~04
" . Fax 813,221.9154
, 8 \3.221.8771
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OS/01/96 1~:40 FAX 813 ~82 8718
Jl~RBORVIE\V CTR
MEMORANDUM
DATE:
1 May 1996
TO:
Bill Baker w' Assistant City Manager
Dean Rowe - Rowe and Associates
FROM:
Barry Strafacci
General Manager of Harborview Center
RE:
Equipment: Food and Beverage
The following. items arc equipment not considered smallwares. The Harborview Center .
has $44,000 allocated to purchase smallwares. Those items are place settings and other
incidental items.
The follo\\ing are items related directly to the kitchen operation or to the service and
presentation of products. The lists attached provide backup of the following amounts.
One list was prepared by Mr. Jim. McFarlane as pan of the original kitchen budget and
subsequently extracted on Dean Rowe's instrUctions. The other list has been developed
by the Harborview Staf.f'and Boston Concessions Group.
Mr. McFarlane's list has been reduced by about $5,700. This equipment will be provided
by vendors at no charge.
. Mobile Kitchen Equipment
(Jim Mcfarlane's List)
$65,852
Refurbish CoolerlFreezer Unit For Downstairs
Catering .Area. $ 2.000
Serving EquipmentlRolling Stock $50.267
TOTAL 5118.119
We have intended to use a loan from Boston Concessions Group to fund this equipment;
however, that loan must be approved by the City (per the Catering Contract).
:f}Wf~~...:,~"h'1.>,}.1" ".\,':',;,1.., .;. ,.\,..; ......
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-
05/01/96 1~:~0 FAX 813 ~62 6ii8
HA.RBORYIEW eTR
~003
Miscellaneous
ITEM QUANITY PRICE EACH EXT.
Serving Trays - 27" oval 24 19.27 462
Cocktail Tray - 14" 12 9.62 115
Banquet Cart ~ 5 shelves 2 637 1274
Waiter Cart - 3 shelves 2 147 294
SICa Folding - 6' Tables 4 301 1204
SICa Two-tier ~ 6' Tables 4 455 1820
Table Skirting 0
Plastic Water Pitcher 320 5.25 1680
Thermal Coffee Server - 64 oz. 100 16 1600
Folding Waiter Tray Stand 16 22.11 354
Coffee Drip Trays 60 3.67 220
Pitcher Drip Trays !-20 5.25 630
Carafe - ~ litcr 36 1.316 47
Carafe Display Units 6 14.80 89
Plate Covers ~ 10 ~H 1000 12 12,000
Cambro Ice Caddy - 175# 4 480 1920
Bus Tubs ~ 13" x 22" 20 7.87 157
Pebble Bowls - 1 Sit 20 8.60 172
Pebble Bowls - 18u 20 17.56 351
Pebble Bowls - 23" 20 26.41 528
Oval Banquet Tables 35 160 5600
Cash Registers 3 150 750
Table Racks 4 250 1000
Kitchenwares -- - 3000
Pots, pans, trays, etc...
Portablc Carts 2 7500 15,000
Various
TOTAL $50,267
Page 3
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OS/01/96
14:40 FA! 813 462 8778
HARBORVIEW eTR
flI 004
JAMES McF.ARt.AM) & ~TEB. INC.
9D<)J g~Dt{J"JU C!o~
Rove Archit.ect.s
100 Madison S~reet
Suit.e 200
Tamp~ Florida 33602
attn. Dean Rove
"30 PI!ftR'f tIQ~.,
IUt1i '111
f'IT11IIIIURI3I ,,. 11Z11
t.., IJ ll81.1.....s . ZleT.,..
FAX . al."""
-
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~ ACc:IC5Il!iAai. fI,....
(:t\S) 1'1$-7WJ'D
~ CI:lNSU.1>>nw IiCICE1"t fNr'ERN,\1'IC1NN.
~~
~ W.1CIl1UlJl
Rea Har~orv1ev Center
Banquet. K1tochen
Dea.r Dean,
As you requ0st.od during our ftRet1ng on Feb. 7, 1996~ I aM ~eBpo~dlng
t.o you with a lis~ of mob1~e equ1pmen~ 1te~s tbat. may be purchased
or leased separately from the base bid. The fOllowing are the items:
R.tt. Descript.ion , Price
5 Ut.11.1~y Cart. 2,981
8 Dish Cart 8,280
1 Hot Food Cart 2,638
9 Banquet cart 34,036
l :ree Bin. 1,226
1 Coffee Urn ,
2 :Iced Tea Brever 1,04
12 as ~993
74 2 Rerr1ge.ra'to.r 9,400
75 6 U-ei1ity car1;- 3,577
76 12 Beverage container 1 r 721
Tot.al ~71, 445
I,
% aSk ~bat be%ora any action be taken, tha~ L be a par~ of the
41scuss1on concerning t.he op~1ons ava1~ab1e ~o ~he City. Also,' there
10 ~hG possibility ~hat none of t.he ven~ors VOQld bG interested in
providing the mobi~e equipment.
Very trul)' yours,
. t:::..J!~ceJlee
president
COt Barry S~rafaoci
02/09/96 12:10
TX/RX NO.1553
P.DOl
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H. Dean Rowe, FA1A
Rick Rodos, AlA
. Thomas A. Hommer. AlA
Rick Rowe. AlA
lorry Wilder. AlA
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HARBORVIEW CENTER
D. Upgrades worthy of consideration
,.
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TwcrSlded Marquee Sign for Harborvlew Center
. Allowance from Berry strafaccl with GFS
(no back~p)
S55J:J:JJ
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FIOflda RegistTalion No. AACOO2172
100 Mod:wn 511901 Suite 200
Tampe. FIOfldo 33602..4704
Fox 813.221.915-4
.813,221.8771
, .'
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. RO\NE AACHllEClS
I N C 0 t/ p' '0 I? ATE 0
H. Deen ~owe. FAIA
Rd~ Rodos. AlA
Thomes A, Hemmer, AlA
Rick Rowe, AlA
. HARBORVJEW CENTER
D. Upgrades worthy of consideration
. Upgrade and actIvate exIstIng elevator connectIng
lower ExhIbit Level to Upper Conference Room Level
f' ----..--
See, a1toched $lB~
. Rounded
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Florida Registration No: AAC002172
'. .' .100 Madison Street . Suite :i'OO
. ..lempa, FIOlido 33002..4704
Fa~ 613,221.9154
813,221.8771
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April 26. 1996
Mr. Clark McKinnon
ROWE ARCInTECTS. lNC,
100 Madison Street - Suite 200
,Tampa, Florida' 33602
RE: OlD PASSENGER ELEVATOR AT HARBOR VIEW CENTER
,.
Dear Mr. McKinnon:
Attached are the specifications for the elevator upgrades on the above mentioned elevator.
This includes all ADA items and new controller to provide Fire Service rec~ll. Please note
that you will be responsible for providing smoke sensors for the elevator recall, I believe
the disconnect has been changed to meet current code requirements and probably will not
need to be replaced. Also note that there was a slight price increase from this 1994 quote.
The new price will be 518,540.00.
Should you have additional questions concerning this matter. plcf1Se contact me at your
convenience.
Sincerely,
M7JMERY KONE INC.
&~
Sr. Service Sales Engineer
TE=mrb
Attachments
, 'Monlgomory KQNE Inc.
1".0. Bo~ 25&1.
Tamp.. FL 33022-551'
U.s.A. '
Tampa Branch
1304.A N. Cf.anlow Avenue
Twnpa, FL 33607
U.S.A.
Tolcphone 813 I 87i-~200
Telerax' 813 I 872,;1048 .
Elevators
Power Wa/U
Modem lut Io.n
EaCaJltOrl
Power Almpa
S.rvlce
l2IiA!0d 6Z9
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9A:AA CJF;. q?, >Wi
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RO\NE ARCHllECTS
rNCO~PORAlEO'
. H, Dean Rewe, FAIA
Ricll ROd~. AlA
Thomes A, Hammer, AlA
. RiCk Ro.....e, AlA
'1
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HARBORVIEW CENTER
D. Upgrades worthy of consIderation
. Additional Rehab of Upper Level Southwest Men's Room
See attached'
Plus General ,Contractor's Overhead and ,Profit (15)
Subtotal
Plus ArChitectural/EngIneering Fee (8)
Total
Rounded ;
, .
Florida Registration No, AAC002172
.100 Madbon Slleet Sulla 200 .
lampo. Florida 33002.4704
. Fax 813,221.9154
813.221.8771
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$2.r04
$375
$2.880
S34J
$3.110
$3.0:::0
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P.R. #
DescripUon
Modif1catfon cf U.L. Men'a Lavatory
ModlfleaUon of U.L Men'$ Lavatory
Mod1ficaUon of U.L Men's Lavatory
MadlfiQ3tran or U.L Men's Levato
as II ng Oeck
RefIem Plrfdng Ceck
RefocetIcn of ExrsUng Roll Up Door
Relocation of Ex;sUng Roll Up Doer
RelocaUon of ExlsUng Roll Up ocor
Relocation of existing Roll Up Door
Relocation of existing Roll Up Ooor
Rolocation d existing Ron Up coor
Relocation of E)(istlng Ron Up Door
Rehab loading Dock
RCthab Loading COCk
Renovation of LL.. Celerlng KItchen
RenoVation of L.L Celorlng kilchen
Renovation of t.. L Catering Kllchen
Renovation of L. L, Calering KItchen
Renovation of L.L Catering Kitchen
RenovaUon of I...L Cetering Kilchen
Renavatfol'l or L.L. Catering Kitchen
Renovation of L.L, Cateri"g Kitchen
RencvaUon of L.t. CalQring Kitch.n
10 % Contingency
Tota'
56
57
57 .
57
57
57
57
67
58
.58
59
59
59
es
69
59
59
69
59
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plumbing
Ceramlc Tile ~...t ,,~
Aceesa Doors 5200.oo~.<<5 D~_
Sa Jon Doors :-J. '''7T'
RQO ng $11.475..001. J:; '\?-5. t:l~~fw"1Il1V:JL.. ..u.,...
Con~le $2,500.00J"
Stuc:.co/OrywaIl /' 52t5oo.oo '
Refocate Door .,/ $400,00
Stet{'.; 62,130,00
Masonry ...... $1,000,00 ~?, 6&0. t:O
DaorslHardwaru..... $&iO.OO
PalnUng;: $500.00
Electrical'/. S5OO.
Palntlng, S2.960.0dl So; ~,Q'o
SluCCQ . 5600.00.[ I
Cell.lDrywall ~1690,OO .
Electtlcal ~/~,&IO ,
Mechanical S6,SSIS.OO
Roll Up Door $400.00 ~
Ooors/Hllrdwara S2.250,OO 'l../1 J I ~~ . etO
MssonlylPetch S7SO.oa
Fire Sprinklers 8450.00
Gates $750.00 :
Painting $150.00 ~.~ _
. ..,. ~S/,, 4-"!' es-o
-$4j429:40-
ShHtt
Trade
Cost
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RaNE AACHllECTS
IN. C '0 :'l' P 0 ~ AlE 0
H, Deor, <<owe. FAlA
niCk Redos. AlA
ThOmos A. Hemmer, A:A
R.el( Rowe. AlA
HARBORVIEW CENTER
D.,
Upgrades worthy of consideration
Improve Fire StaIr Hardware ExistIng
Estimate .
S2.&O
.
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· . Add north entrance canopy to atrlum at Perking Deck
. EstlmOte
,:. . Add New striPIng at Parking Deck
. Estimate
$6.0::0
· .' Add Landscaping In large pots for Perking Deck
S2.EOO
S65JJ
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Florida J?90lstretlon No, AAC002112
. , ' . 100 MedlSOn Street Wte 200
, , ' Tempe, Flof/do ~,A104
FeJ 813.221.9154
813.22'1,8171
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B4/18/1996 14:18
8J:3462G'5~8
.
a.W PARKS AND REa
PAGE B2
.
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Tho project would includQ in.tallinq a cbain link or la~tice wor~
fanee araund the ale units and vents 1:hat will exil't oval' the
deli upace; pl.cem.n~ of rectangular planters with p1ant. along
this fence; placement of large pote with tre.. in varloua
locations throuqhou't the lot; plZlcaman1: ot trash receptacle. and
..h urn. at. t.he entrance ways to the bul 14il'lg; plac..ent of
potted. plant. at both ~id.ell of the atriwa entrance, and the
plac...nt. of var loulI potted. plants at the vest end of the atriua
to scre.n uti11~i.a there.
All pot.e And planter. vill ba of a heavy duty pl..tic, in a
contemporary atyl., ~at will bo beat .uited for <surability
around vehicl.. and for w8i;ht I1Dita.
Plants will ba at.tractive, yet tolerant ot difficult .11:e
conditions. Lightweight, moisture hold1n; 80il and mulches will
btI u.ad.
The coate estimated for this objective i. &S follows:
Q~'J Descr~~~
-lln11LL
Tot:al
334.00
...a-9001)0-0 ~ $\
363.00
900.00
492.00
2601.00
2
2
3
3
1
S
TCN-10 Ash urn for entries
TCH-2o Garbage receptacle for entriGa
TCA-5 Rectangular planter for fence
TCN-40 40. plan1:er ~or atrium entry , west
Tc:H-48 48" plant.er tor west:. of atrium
TCH-&O 60" planter tor parking deck
167.00
2.5.00
121.00
300.00
867.00
5 Lar9. plan~ar ~r.8a
9 Vines for fanea planters
2 At.r1\D1 entry plllnt~
6 Plant. tor velt end of atriua
a yo. Pot.t.ing .oil and. a..ndJaan~.
1 yet. Mulch for top of planters
1 Pencing, installed around venta and condenaar.
Estimated total tor material.
Labor and bandl!n; not included.
1000.00
45.00
70.00
45.00
80.00
15.00
300.00
$6'35.00
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CITY OF CLEARWATER
Interdepartmental Correspondence
. TO: Mayor and Commissioners
FROM: Cynthia E. Goudeau, City Clerke@)
, SUBJECT: . Excerpts of Minutes regarding Harborview Center
COPIES: Elizabeth Deptula, City Manager
'DATE: June 12, 1996
. Following is a chronology giving an overview of the excerpts of minutes. The hand-
written page numbers refer to the packet of minutes excerpts provided. The minutes provided to
you at the last Commission meeting are included in this packet. The shaded dates indicate what I
consider to be major' decision points. The synopsis is my interpretation of the major issues
. discussed in a particular set 'of minutes. If no synopsis is indicated there was no discussion or it is
: my opinion 'the discussion added little to the action taken.
I hope 'you find this information helpful.
.
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CHRONOLOGY OF CITY COMMISSION MINUTES REGARDING HARBORVIEW CENTER
(Worksession and CRA meeting minutes are so noted)
3/12/90
WRK
3/15/90
9/20/90
(See Page 1 of the excerpts from the minutes.) Consensus to change
language of contract far Hammer Siler George consulting services to reflect
Commission will have final approval regarding the siting of
convention/conference center,
Synopsis: Discussion regarding convention/conference center having a broad
spectr~m.
(See Page 3 of the excerpts from the minutes.) Approved contract for
consulting services for the conference/convention center study to Hammer
Siler George Associates for $48,800.
No Synopsis
(See Page 5 of the excerpts from the minutes.) Approved study of Maas
Brothers and Sand Key sites for the possible location of a conference center.
No Synopsis
8/1/91
9/3/91
WRK
Synopsis: Staff recommended the City loan the eRA the money to purchase
the property. There were concerns, for various reasons, that the property
should be bought by the City not the eRA.
(See Page 8 of the excerpts from the minutes.) Consensus for staff to
develop a mission statement for Maas Brothers Task Force and to present
alternative membership structure to be discussed at next meeting.
No Synopsis
(See Page 9 of the excerpts from the minutes.) Consensus to have 15-
member Maas Brothers Task Force with City taxpayers or property owners.
No Synopsis
9/19/91
~~r...._.:./~~:.~ ~,.'..~,:\.
Synopsis: Concerns were expressed regarding interest accumulated on the
deposit not being applied to the purchase price and the City paying
apfi'roximately $12,000 for documentary stamps.
(See Page 12 of the excerpts from the minutes.) Appointments made.
1
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1 0~18-91
MBTF
11/18/91
WRK
1 2/2/91
eRA
No Synopsis
(See Page 13 of the excerpts from the minutes.) No motion.
Synopsis: Discussion regarding condition of Maas Brothers building.
(See Page 17 of the excerpts from the minutes.) Consensus to bifurcate the
property with the CRA purchasing that portion above the 28' line and the
City purchasing the portion below.
No Synopsis
(See Page 18 of the excerpts from the minutes.)
1. Approved accepting contract from City Commission .
2. Authorized purchase of property for $1.9 million (less $190,000 deposit)
plus estimated $15,000 in closing costs.
3~ Accepted loan from the City for the purchase. .
No Synopsis
1 2/5/91
eRA
6/1/92
. eRA
Synopsis: Discussion regarding the 28 foot line. Suggestion to assign
property to CRA with condition to sell back to City at end of 4 months to
give task force greater flexibility. Concerns expressed in buying the property
with no plans for development.
(See Page 25 of the excerpts from the minutes.)
1. Approved agreement with city regarding purchase of property.
2. Confirmed MBTF would report to the CRA.
No Synopsis
(See Page 26 of the excerpts from the minutes.)
Indicate to Commission CRA wishes to relinquish its ownership of the Maas
Brothers property and support the primary recommendation of the task force.
Synopsis: Task Force recommendation presented. Primary recommendation
for city to enter into negotiations with the Florida Gulf Coast Art Center.
Companion motions included: (1) whatever property is not needed by Art
Center west of facility be made into parkland; (2) any expense involved In
the demolition of building be borne by Art Center; (3) title or control of land
should remain with city; (4) a civic room/auditorium that will hold at least
600 people in a banquet setting should be included; (6) a public restaurant on
site with 8 water vista and with the capacity that would qualify it for a beer
and wine license be included; (6) the city and Art Center consider providing a
transportation hub on the site; (7) if negotiations with Art Center fall
through, the building should be torn down and site put to a public use and or
2
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parkland use; (8) there should be an opening of the vista on the south side of
the building in accordance with code; (9) the southeast corner of the site
should be used by the city for access between Cleveland and Osceola to
include the closing of Drew St. on the west side of the property and the
expansion of Coachman Park; and (10) Drew St. should be closed, south of
. the turn basis (where Drew St. becomes north/south) and Coachman Park be
extended to the water.
Property staying with CRA would provide flexibility and could be sold at less
than appraised value. Concern expressed CRA not obtained much
information regarding Art Center's proposal. Concerns expressed regarding
financial arrangements. CRA to absorb In Interim.
Motion to disband Task Force.
No Synopsis
6/4/92
(See Page 29 of the excerpts from the minutes.) Accepted MBTF report and
directed staff to bring forward transfer of ownership of 3.8 acre Maas
Brothers site from CRA to City and to commend members for exemplary
work.
Synopsis: See above recommendations.
. .' ,mtJ$~l*ci~_1in:. ;.~&mf~)RfeBm~$11aOO~I;,.;ell."
/~.0:<~<<<<>.*'w'Sx>",,,,/'xlr~<:;;(.~: ~>>:f;{U$<N~g~;l~~~Ali',:,x:{::"'lX;?;;'l;:j9l'l'Sm>.if'<<:dlJJ<~$'''''%::I''""*'~"'l;"u~~M.tM~:~;" ;~",,:'l<:'
<<;f:."""". '.if\o'1l<<<""'"'rnbXW:l/~~~~}"'9'~a;'<::"1lt'(\NY.ll""s{""$'iCffPAA~'" ""'" "lA.,,,."""~H , :m. '
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Synopsis: Purchase price to include CRA's actual Investments in the
property. Funding as follows: liquidation of $1,300,000 loan to CRA;
Interfund loan of $600,000 from Central Insurance Fund to ~e repaid from
proceeds of the sale or lease of the property or from Penny for Pinellas
collections on or before fiscal year 1999; return of $26,710 in Penny for
Pinellas funds available due to unspent balances in various CIP projects.
Until decision regarding disposition of property, property maintenance
estimated to be less than $1,OOO/month to be charged to General Fund non~
departmental expenditure codes.
There was discussion regarding reimbursing all eRA costs.
Endorsed Maas Brothers Task Force recommendation and authorized City
Manager to commence negotiations with Florida Gulf Coast Art Center and
that this approval does not commit the City to the Art Center on this site.
Synopsis: Opinions expressed an attempt should be made to generate
revenue out of facility.
Consensus not to use building for a new City Hall as it was felt this site
should be used more for cultural activity,
3
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6/18/92
CRA
7/2/92
8113/92
9/14/92
WRK
9/14/92
CRA
10115/92
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No Synopsis
Consensus if someone was willing to use the building as is without the city
spending any more money they be allowed. Consensus for City Manager to
promote using the building as is.
No Synopsis
(See Page 36 of the excerpts from the minutes.) Accepted City's offer to
purchase
No Synopsis
(See Page 38 of the excerpts from the minutes.) City Commission
consensus - City Manager to spend $5,000 to advertise for possible tenants
of building.
No Synopsis
(See Page 39 of the excerpts from the minutes.) Ballot question regarding
, Florida Gulf Coast Arts Center (FGCAC)' authorized. Agreement with FGCAC
to be finalized prior to 9/28/92.
Synopsis: FGCAC's plans discussed. There were concerns regarding placing
the ballot question prior to all the details of the agreement being worked out.
Maas site also being considered for new City Hall. Parking issues and sale at
less than appraised value to be included in the agreement. Concerns
regarding building staying in place 2 to 3 years.
(See Page 43 of the excerpts from the minutes.) 3rd Quarter budget
1991/92 - fund of $13,500 to establish a Special Program Project to track
operating expenses on Maas Brothers.
Synopsis: $13,500 would fund costs through March 1993.
(See Page 45 of the excerpts from the minutes.) 1991/92 Revised eRA
Budget - includes transaction regarding re-purchase of Maas Brothers.
$54,680 interest of loan paid to City. $25,000 adjustment te pay incidental
expenses for the Maas propelty, CET A Building and Bilgere site.
No Synopsis
(See Page 46 of the excerpts from the minutes.) Ratified and confirmed
emergency repair and removal of building precast panel veneer by Creative
Contractors for $34,900.
No Sy,nopsls
4
r.
12/1 5/92
12/17/92
1/7/93
2/18/93
5/26/93
SPEC WS
6/3/93
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(See Page 47 of the excerpts from the minutes.) RFP for Maas Brothers
property development discussion.
Synopsis: Consensus of the Commission was to make the following changes
to the Maas RFP: 1) information regarding the Hunter Study should be noted
as background information that is available but should not be used as a basis
for the market conditions; more recent information, such as the Florida Trend
Report, should be used; 2) make the following changes to permitted uses: 2)
strike out business/professional/governmental offices, hotels/motels,
convention centers and medical clinics; b) change indoor retail sales to
upscale specialty shops; c) add "types of" to indoor commercial recreational
entertainment; and d) indicate multi-family dwellings will be considered if
included in a mixed use project and the project should include at least two
floors of underground parking that will be owned by the CRA; 3) Delete the
following Conditional Uses: Transportation Stations, Hell-stops, veterinary
offices, gasoline stations, outdoor retail sales (vendors will be allowed that
meet the requirement on page 4). displays and/or storage. vehicle service,
research and development, interval ownership and timeshare dwellings and
other uses that are permitted in the Core and Eastern corridor subdistricts of
the Urban Center District and 4) add a statement which indicates the Florida
Gulf Coast Art Canter would be interested in being included in the
development proposal if the developer is so inclined.
(See Page 48 of the excerpts from the minutes.) RFP for Maas Brothers.
Synopsis: Consensus to include entire building footprint and to indicate
assistance from CRA available.
(See Page 49 of the excerpts from the minutes.) Approved RFP/Q.
No Synopsis
(See Page 50 of the excerpts from the minutes.) 1992/93 1 st Quarter
budget - transfer of $34,900 to Special Program Fund for emergency repairs
to Maas Brothers (see 10/1 5/92).
No Synopsis
(See Page 52 of the excerpts from the minutes.) Atlanta trip to meet with
Heery Engineering. Tour of Dave and Buster's
No Synopsis
(See Page 56 of the excerpts from the minutes.) Approved 1992/93 Mid-
Year Budget Amendment - included funding for maintenance of Maas
Brothers for $25,000.
No Synopsis
5
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6/28/93
7/12/93
7/15/93
8/16/93
9/16/93
CRA
9/16/93
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Authorized staff to prepare RFP to find out if demographics in Clearwater
support conventionlentertainment center proposal.
Synopsis: Suggestion made to go back to previous development proposal
submitted which Involved the entire bluff. Concern expressed two separate
market studies were involved: convention center and entertainment portion.
Concern expressed if limiting use would not get much of a response from
RFP.
(See Page 63 of the excerpts from the minutes.) Authorized City Manager to
find minimum of 3 firms to respond to a request for a Market & Feasibility
Study of an entertainment complex on Maas site.
No Synopsis
(See Page 64 of the excerpts from the minutes.) Directed City Manager to
see if Hammer Siler George would perform the Conference/Convention
Center Market Analysis for $10,000.
Synopsis: Concerns were expressed the proposed prices were too high.
Most Commissioners felt some of the work proposed was not necessary.
(See Page 66 of the excerpts from the minutes.) Authorized City Manager to
move ahead with the lowest bid.
Synopsis: Concern expressed in proceeding with this phase without a
decision regarding the other two floors. Concern was expressed the proposal
was addressed to a Commissioner and not to the City. Concern was
expressed in not going out for a RFP.
(See Page 68 of the excerpts from the minutes.) Direction regarding
Downtown Development Plan - need changes regarding Maas Brothers
Building.
Synopsis: Plan included notation building should be removed as soon as
possible. Staff recommended changing to allow for use of existing building.
(See Page 70 of the excerpts from the minutes.) Transferred available
balance in eRA Trust Fund for redevelopment projects (list included Maas
Brothers repair/renovation)
Synopsis: Specific sum not known. Specific comments not designated for
specific projects.
(See Page 71 of the excerpts from the minutes.) Discussed Osteopathic
Medicine College proposal to purchase building and Haralson Report. Motion
approved not to go forward until 3rd floor tenant found. Directed discussion
of College's proposal.
6
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Synopsis: Significant discussion regarding proposal to put an entertainment
complex on the third floor and trade show and conference center on '
remaining two floors. Majority of City Commissioners reluctant to go
forward on first two floors until a tenant was found for the third floor.
Adopted Heery plan using Schemes A and B and City would not go forward
with schemes until a tenant is found for the third floor,
Synopsis: Concern expressed how potential attendance figures derived and
no attempt made to project rent or developmental costs. Concern high
number of retirees in area would not support such a facility. Concern where
money would come from for first two floors. Concern expressed report tells
what Mr. Haralson thinks commission want to hear.
Directed City Manager to discuss with Dr. Webster the college's proposal.
No Synopsis
10/18/93 . (See Page 78 of the excerpts from the minutes.) Directed presentation to
TOC be developed, requesting 5 million for renovation of building.
12/16/93
113/94
1/31/94
Synopsis: Concerns were expressed regarding moving forward to create a
convention center prior to all costs being known. Concern regarding need for
major hotel in order for convention center to survive.
(See Page 80 of the excerpts from the minutes.) Authorized up to $20,000
to Hammer Siler George for update Market Research Report, specific to Maas
Brothers site.
Synopsis: Concern expressed cost too high for study to be updated and it
was suggested they only update the market research report.
(See Page 82 of the excerpts from the minutes.) Finalize and complete
negotiations with Hammer Siler George to do just update of the market
analysis for conference center at cost up to $20,000.
Synopsis: Firm not willing to update convention center study for $20,000.
If another firm used, city required to go out for bid. Process would be
slowed. Some agreement in considering the entire bluff for development.
Concern too much money already spent on consultants.
(See Page 84 of the excerpts from the minutes.l Authorized $14,000 to
paint the exterior of the Maas Brothers' building and directed staff to acquire
estimates on cost of repairing roof.
Synopsis: Concern expressed regarding appearance of building. Roof
deteriorating.
7
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Synopsis: Extensive discussion regarding rease. Concerns expressed
regarding cost to renovate building and SteinMart's ability to terminate lease
if gross sares not meet threshold while City is making a 10.15 year
commitment. Concern what impact 15.year lease would have on future
development on bluff. Questioned $20,000 common area maintenance and
$25,000 cap on 'taxes. Concerns expressed in approving lease when all
provisions not known.
Appropriated funds for renovations to come from the Penny for Pinellas
infrastructure tax fund.
3/17/94
(See Page 93 of the excerpts from the minutes.) Consensus for staff to
move forward in determining necessary renovations and to proceed in getting
three quotes from general contractors.
Synopsis: Concerns expressed asbestos found elsewhere in addition to first
floor and air-conditioner cost over original estimate. Bottom line cost not
known until building investigation complete.
4/4194
(See Page 96 of the excerpts from the minutes.) Directed staff to come back
on April 7, 1994 with agreement for architectural services not to exceed
$285,500.
Synopsis: Donnell Consultants and Rowe Architects agreed to begin work
without identified fee. Uses proposed for building will determine final costs.
Concerns expressed numbers not increase and competitive bids not
requested.
Directed staff to go forward and bring back a contract with Biltmore
Construction.
Synopsis: Concern expressed bid based on $2.2 million when building costs
est{mated at $2 million. Rowe explained if final costs less than estimate, fee
will decrease. Concern expressed fees of $486,105 are not related to
physical building.
Consensus to construct two-hour separation between all floors,
Synopsis: Discussion regarding encapsulating asbestos to provide additional
fire separation.
Authorized staff to move forward with developing trade show/conference
center/multipurpose building.
Synopsis: Concern in renovating one floor with no plan for other two.
Report on trade show/conference center not agendaed. Majoritv wanted to
8
,
"
discuss. Discussion regarding letting SteinMart determine uses for remainder
of building. Chamber wanted to submit their proposal before Hammer Siler
George report discussed. Discrepancies noted in both 1990 and 1994
Hammer Siler George reports. Concern report states center will be subject to
failure If no accessibility to hotel accommodations and does not support a
trade show/convention center on site. Concern construction estimates
address only shell of building. Discussion regarding location and design of
escalators. Discussion regarding source of funding. Funding not available,
Commission can modify its direction. Concern expressed with voting for a
motion calling for a decision prior to gathering necessary information. Public
debate suggested. Concern motion does not provide adequate direction for
Rowe and Donnell. Concern citizens not afforded opportunity for input.
Clarification of motion: Feasibility must first be proven before work can
proceed beyond the SteinMart space.
Staff noted requests for additions to the project now exceeded the original
estimate of $2.2 million.
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.: .. ~.:<~~..:.i-~:;-O~:::~~~ ....~..~O:'~....~:::~~1t~~r~:,.'~~:jf~~~~p:::;::'~:~f.J;;.~~~ ::::~:)o"9,'~~:':-;~::-:-:'::;;':-';"&:~~:B::::;:o;l::;:~~Re....~~.:::-:;~~:-,.:;;:~<;;::l{0):;~:-=:::9::;~~:::::~~:"'~:;':=-::*~~":~~~:l:-:;-:~?iif0:
, '. "",\ft.aetl:('"""~a(M ft~')itliluv.a.ttaritof~'a~f'~ rClbV . af.t1'f$ufj"edf~ftFf.e.,rlliW10't~W::~
. ..~lj?: ~~m~lfil~!I,J.ffi_Wlll~(&itilTI~~i~{t~lli~f1~fru~ift.4Vf1!~lrtlt~~H't~
Synopsi~: It was indicated the maximum amount of this contract is
$285,000 and is specifically for the improvements needed for SteinMart,
replacement of the air conditioning and addressing the existing escalators
and elevators. Questions were raised regarding Legal review of the contract.
Concerns were raised regarding from where the funds for this expense would
come.
Approved Biltmore Construction Company Contract.
Synopsis: It was stated the total contract was for $160,605. The funding
source was Penny for Pinellas.
6/14/94
CRA
(See Page 105A of the excerpts from the minutes,) Approved $150,000
contribution toward the exterior renovation of the building.
Synopsis: The exterior architectural recommendations for the building were
unacceptable to the board and the architects were asked to submit other
designs. An exterior similar to the Pierce 100 building was suggested.
~<W!!''''. iit'Y ~~'-'~""il'''''I~:!(!->o;,==.'fflt'~if~~~.W'~~>''''''<-l~f''t\~:wA'''~''''':':~:::t~~~~r~"::f:~~\'<<<"'Yt."''''''~<:'ft~
r:: ...., ~,,' \ Jif e:1QXo. r S\lT:om~.\nex I e$~,.~~t~ .tQV.~\" y.e~:~u 'Q$ :eQ.M~
1';W iff ,;:;. \1'il,ii;-i,', .~~k~I:';}f::}t.'E~lj"IWI~6~~th~K!%~uwlU1,.P1'~'~i;~.i'~ID1'~'W%RR~w""'" ~,,*1!YJ.,, .ftr}":tl~%\R&f~+Wtl
.,n: .Ol).t I.ems.k.\~ eel 1\ 1 R:.~~~!!,~pg~t~'.i ~.I.~lo!..t mutes me~ HOd~f::~~::tW~~%
. . ~ l~. alt\1dfM;~7t~~~~:m~~~~~~j1%;).-i~tt'~~>"t;~~h'>>~~""tWllVtP;:'W'jfa"~?A*'w l~11tii'~~~;:,~~~Y-;-}"':rf'r~".~?1'tl
I\f., Dnt 8n~,,~lth,:Ml'1M~~afiutng,.~ l1a"~~9. a 1$,-.:Qf.,'1f., ~V\.I;e~. ";lUJ..l)a(jt.,,tQ.... Oli"
~'ikWi\i'U.~*Pf'I'ik'llljr~llit~~~r~J~$~:it~lW$.~,!~~~r~m.dr<t'B'flv~ts'."'."w;N@>~mifD~' -1l-~">~::'.'t~lW~~~~nftftm.'..~~lr1i:~ip.'I~~::.,~~V(':.~%WU
eCl~u,)n~I\"J I,Ulf\Jfit.l$.:,~n'Htl ~f Q.,~ 8.< n~Q tk uv..e ol'tm8n~~. ^Ul't4n;~a an:ce~,,',.:^',.<'<
. ~~~~M..YM-..........i~~.."m~..............w ~ ...;oM- i-M..~m.... ~...................'f(w .........fr.;....YY'N'....M.....:;: Wff.o~.....~-:-;....xw...~vY............,.....,,-:-:<<".:.::;)
Synopsis: Work Itoms recommended as It would be more economical to do
them at this time than waiting for final determination regarding the rest of
the building.
9
Authorized City Manager to include budgeting the money and authorizing the
expenditure for Phase 1 A, Work Items 1, 2, 4 and 5; with Item 3 coming
back,
No Synopsis
Authorized the spending of $150,000 beyond Phase 1 to complete the
exterior skin to resemble the Pierce 100 building and an additional $100,000
for the removal of the green tile.
Synopsis: The original recommendation called for leaving the green tile in
place. While some members felt too much was being spent on this
rehabilitation, the majority of the Commission felt the additional $100,000 to
completely remove all the green tile would be worth it. There were concerns
that Stein Mart had not yet moved into the building. It was indicated they
were behind schedule. It was indicated the floor plan would be discussed at
the July 18, 1994 meeting.
Synopsis: Staff indicated project within budget. Concerns expressed
regarding congestion at entrance with outdoor seating at the restaurant.
Some concern the atrium was Hgingerbread." Floor plan to be discussed at
8/1/94 meeting.
::..I1t....6~,<."-:~tO":.,.~~~J?cr~<<.}~.;}lt~'>"WtH ^:~y<!*~.?k~..:--'~.e~-:<<-:l}WN~W(:-':~....O:"..~.>>..(j....tH0~W<.~.:.<<.."<<~->>::'=.:-.:.-..:;~:::o:.:-.:-~~~
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. .:. . ~ :..: ('r' e"'~).s:;':':*' :X:-=..te~"":'~~~~~~~%~~*~t.~u~;s":";~~~~~'-('~~~'~*@B:~*::~}'::~.{:.~~i~~t::~$';,~:<fu~m4.~~*"~~~t~~~~~~>>";l*~~t1~~~~~t:j!t%t~>>;~~4;~}...;~~~%1~:~:((@
'. ~".. ' na", .,.,. "",'il~"",~"<<<,,, ~w,:~."w<~~~~.~".7.,OO".....:. << "O:':';~"llilli""""":"""'~'''~'''':::::'''' ,....".., "'~'~':""'<'~"'V' 'o..'..,,,,,,.^~1.''''<'''~'<<',wm',w,','
...... .... . ,<<c~.....r..;:.;.......-..<<>....;.9:.;}~~ :o:.;'~";";.;:.;.y;.:~::;:~~~ ." :~..-, ~x<<;;~%f~~~l:t~:~,.;;~~;::;,%.;:-..;;:.":.:~;:-:;.-.;:.;.;:;w;~,>>::s:::.:.~.;:-~.:;:.;:.::-:;~::..;::'
Synopsis: There was discussion regarding having community events such as
ball room dancing and bridge in the building. Most Commissioners felt while
, the community events should be held at the center, the trade show aspect
had priority over these events.
9/1/94
(See Page 117 of the excerpts from the minutes.) Brief discussion regarding
the $2.6 million in the CIP for Maas Brothers and whether it would complete
the project.
No synopsis
9/1 5/94
(See Page 118 of the excerpts from the minutes.) The minutes of the 9/1/94
meeting regarding the Maas Brothers CIP were amended. Mr. Baker's 9/6/94
memorandum regarding costs were made part of the 9/15/94 minutes.
No synopsis
10
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~17
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-
-
1 0/3/94
(See Page 121 of the excerpts from the minutes,l No action taken
Synopsis: considerable discussion regarding the costs and funding of the
project. Concerns expressed that total was still not known. There was
some discussion regarding whether other uses than trade show and
conference space should be considered. City Manager estimated the budget
was $3 million short.
11/3/94
(See Page 127 of the excerpts from the minutes,l Approved RFP's for
restaurants, top three bidders to be brought back to the Commission,
bidders for third floor restaurant not to be restricted by the diagram and the
management firm to be involved in the evaluation of the responses.
Synopsis: Discussion regarding whether the third floor restaurant should
include a dance floor. Staff recommended extra points be given for
amenities included in the responses. Commission indicated they wanted to
review the top candidates prior to staff beginning negotiations. Commission
members wanted management firm (not yet selected) to be involved in the
evaluation of the restaurant responders.
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~,. 'it:. " ...;"" ,:."".,!~" ~"~'r:l>:O." 'IY':"""'~"" UJlllO~"" :tlJ :"f~\'1;;;l" .g' "sa" }:'~:':':'d" ~~~O" '0' 'o':~5m'.x%W;n~::,iw;::::~~:l::<,:,~:;;~~:'n:';;~iM;i,:::;,::~AW
~:~"< :,,';0:: :.,~,~.,.:" ~,i:,~.,; AJ.nn\t~:,~or,,~F.;fne ,as(.CQ ,~,Ion< n'.~"f;~~' x.an ,,;!\:.. .,~~;,~:~".~,~,<~,,,,,:~:'<:(5,~><l<<-<'l:'(."'::::';:::'~::::!' ::::"}:!::~"(:w;'i::d
i:.:<<~~ . '-~S:o:..~..~.s...~:.cv:..:..c....~..>>.:.:..~"0:<<""'Y,o'<<->>:-~~)~~-..:.;.:.:...:-:<<-:<<<<...:-:..;-:..~:......:':w:........-.:o:,^":'<<":""NU~"",,,:,:..,:,:.w..:..-..-:.:....x:..<<*:.:.;..w...'Y":->>:..:w-:;:..:->>:-:y:.;bs.:x.:-:.:->>:-.-:'-:..:.:-:.~:-::t.....>>~~"y.~...'~:::;:
Synopsis: Mr. Baker indicated Phase I and IA were completed with staff
able to work in items, discovered during construction, within the established
budget. The City Manager indicated an additional $2,936,380 needed to be
funded for Phase II. The recommendation was to fund from Penny for
Pinellas funds but would have to be borrowed from the Central Insurance
fund and paid back with interest. Serious concerns regarding the cost of the
project were voiced by a Commission member. Concerns regarding the
"piece meal" approach were also expressed. Other Commissioners believed
the project to be good for the City.
11/29/94
(See Page 135 of the excerpts from the minutes,) No action taken.
Discussion regarding proposed Globe Facility Services contract.
Synopsis: Extensive discussion regarding the proposed contract with Globe
Facility Services (GFS) including services to be provided, personnel to be
used. expense of $207,300 to cover pre~opening cost and fees to be paid to
GFS. It was noted $10,000,000 of investment (construction cost) by the
City would not be recovered. Disagreement among Commission members
regarding how profitable the center would be. Consensus to negotiate a
contract without a proforma due to certain policies not having been
established by the Commission. Use of the fac:i1ity by the city and credit to
1 1
N,.'....".:.,..
~.
12/1/94
GFS for community activities were discussed. Consensus was five days at
no rent should be set aside for City use. Concerns were expressed regarding
GFS earning an Incentive on the first dollar of revenue. Consensus was to
set a performance fee at a level higher than zero. Consensus for staff to
work out an agreement and bring it back to the Commission.
(See Page 147 of the excerpts from the minutes.) Action on GFS contract
delayed.
Synopsis: Concerns regarding cost of GFS' services were expressed. Staff
agreed a one month delay would not hurt the project. Information on cost of
removal of pillars on the third floor was requested. Some discussion took
place regarding the City hiring a facility manager rather than contracting out.
~>m~~~ilo-I.lX.<!$"~''!f<'''I~'~~0t~'im-~-t~-;l~~' ~'''':';f:'''''''':Wf:'W:A'~'''''~''''~~''&<'<~t' >><:~r~t~
.~ Ym$~;' ~ -\:tee, .a~:~~"t:D~Ot:;)\H~haxce . &.h 0 .~. le~mtnu::\~s';ft{M rovea1B reams ::~Wt u!::
':1~'t'...f'&\;i1'~'~I'Wll' : ~it{:ll~S}{i;9'I'f.i;W4~~W:wJJ?t%:(W . .. . '<:"<:~;if,'<#"it:>.W.,:gerw~"':::~:"::~r:,*~.~",%~~~::w;~~~n*iW;,~t~~d
~~~.. .'~~..' ~t~it!lfl!L\~~e::LYJE~!!t~~w~4iJjt' . '..:';~(M!s1t11f.~~~~~flliB1t1Wl@~gJ1rf~~l~1imi&!WB
1/19/95
2/27/95
~"';"'" '
Synopsis: Modifications (See pg '158 of minutes) to the contract were
discussed and additional clarifications made. It was noted the first year cost
would be $250,00 and the second year's $8 - 900,000. Concerns were
expressed that the $9,OOO/mo. fee was to be paid to GFS for the first year
which did not include personnel and other expenses. It was noted the'
$ 250,000 annual cost does include those expenses. The Commission
addressed the contract in great detail and additional modifications were
made. The pre-opening fee was reduced to $8,400/mo.
(See Page 159 of the excerpts from the minutes.) Approved in concept the
terms of the Pickles Plus Too proposal as discussed and amended and
authorized staff to prepare the lease.
Synopsis: Concerns were expressed regarding the City paying 50% of the
construction cost. There were also concerns regarding how to guarantee the
City would be reimbursed as agreed if Pickles Plus vacates the premises.
Concerns were expressed regarding the percentage and at what level of sales
the percentage payment would be made to the City. It was noted that this
will be a lease for a self-contained restaurant; a contract to provide food
service for the trade show space will be handled by separate agreement.
(See Page 162 of the excerpts from the minutes.) Adopted the pre-opening
Marketing Plan and approved an amendment to the operating budget in the
amount of $109,564 to provide funding for the Marketing Plan, which in
effect borrowed from the consolidated cash pool resulting in an initial deficit
cash position for the Harborview Fund. Approved $196,890 for Furniture,
Fixtures and Equipment expenses with funding from the unreserved
undesignated fund balance.
Synop.sl:u Concerns expressed regarding escalating cost of the project.
Some Commissioners disagreed indicating it was known these expenses
would be coming forward. Some concern was expressed that the plan may
not be enough. Discussion regarding the Mission Statement.
12
.,.
-~
"-
r,
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4/3/95
WRK
(See Page 166 of the excerpts from the mInutes.) GFS recommended
removal of ten columns in the third floor meeting area for improved sight
views at a cost of $175,000 and the installation of a second escalator to
allow continuous two-way movement at a cost of $160,000
Synopsis: Staff concluded the additional escalator could be purchased with
project contingency funds. Concerns regarding structural Integrity and the
cost were expressed. Mr. Costa indicated it was almost impossible to sell
, the meeting space with the column blocking the view of the speaker(s). A
north corridor was discussed with Mr. Costa explaining the architect
recommended it to avoid a dead end and to address fire regulations. A
payment schedule to compare what has been paid thus far with the existing
budget was requested. Mr. Baker noted additional costs were listed in the
"white paper" and include $200,000 for the downstairs restaurant and
$300,000 for the one upstairs. It was noted the restaurant cost and column
removal had not been budgeted.
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<' ur .O$~"O~~. s.~,n!:J . . . .. .~IO.'tl ;;ea ~..t)r,..n'f ~,~;.ar "OHOW.~IA .~,,(h ,~,(;'
1fi''''~''*'&1t''''''lo'~s:'>'{'(~~%<'iB*,<F&~ill ~~~;~wI,":'%~;~\~~":~mb:~l~~:~""ma~i<<'~~~ff:<'~h.~",::~.~'PM;.:',tl'~;:~~;'~~';i>~~:~;;::J~hi,'~J%: . ~:~J
U b( 'fit<: n.f1 i;:~""ri'f'~;f~~: ~'R"r^ $""'JtI~~ ~!!ias~:!\'f'-;U {"'~n"'(;,hSl m' '-iIo"";"";;:H.?,~~ij.~0.t(~,~,." ;.1f4
. .L"'O:'_':_'~ ~. ,,-.-,,-.:~>~_.....~Y:~S~"":- ..c..~... J.Y .\#;J.f:.;.T .~..:::.__..~ ~ ...-=._._ ~_. ~.......~~"'" '(o~,-",-,,-,.._~.~.._ it'.~..'-;..'>>.,'.~...:~~';.:'::'~.:::o~"='~:':=~~,.......>:....~.
~r. v.................. .........-vNi................ -.-.--.-. HN..... -.........'^'..",.,..,..,...~.. '""..r........... v."'.......-..-,.-.-...~...~...~.'^.....-..-.-r....-.......,o...............,""'.r... ..-ro-o""...........~.......-pyo--
Synopsis: Dean Rowe stated the figures are budgeted numbers and not
based on a hard bid. Discussion regarding need to remove the columns for
line of sight improvements. Discussion regarding the designlbuild process
and concerns were expressed regarding staying within the budget and what
the final costs would be.
4/17/95
WRK
(See Page 173 of the excerpts from the minutes.l Budget for leasehold
improvements for the first and third floor restaurants were discussed,
Synopsis: The proposed lease called for the City to expend $100,000 for all
Infrastructure serving Pickles Plus and $100,000 for walls, ceilings, etc. to
be reimbursed to the City over two five-year periods. Cost estimates for the
third floor resta'urant not being negotiated at that time were $150,000 for
infrastructure and $150,000 for finishes. Concerns were expressed that the
project consistently required additional funds. It was stated no interest had
been expressed when the City offered unfinished space for the restaurants.
A budget to cover only the necessary infrastructure of the third floor
restaurant was requested. It was noted the amount requested for the first
floor was required.
5/1/95
WRK
(See Page 175 of the excerpts from the minutes.) Additional discussion
regarding budget for rostaurant improvements
Synopsis: It was noted approval of this request would allow installation of
the basic infrastructure white negotiations continue. Funds necessary to
finish the restaurants will be requested as lease negotiations come to fruition.
It was noted all furnishings and fixtures are included for Pickles Plus. It was
13
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r
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-
:-:-
I'
noted that lease was not finalized. Concerns regarding neither restaurant
calling for catering services were expressed. It was noted there were no
negotiations taking place regarding the third floor restaurant. Direction was
provided that this approval only include funds needed for the shells. Funds
for finishes will be approved once leases are negotiated.
.,' ~ '. ~I' . . ~1~~~"'~~':*9.jl~iijl~.'W.:x,<~~.<t'l!."''J.'l'''*W.:1.a::.>>m=10'7;;'<<<t"'''''''X(.~i:l'-:t~-rKW,'~~~~rr~''''l!.'''''''W%":':'~:':~~~~~':'';<s'''':~w-~
. .... t\;?. : .'" ,".' .,'~:aae~iJJ(.lt)orr, S'6 e 8#. {t~v.EH. u ElS;(#Rt'!: 0 .eo;:mcreaSQ'::'OT~;,:f:::1@f.::'~
m;~,,*~";: #' ~!,t-~' .~niO~'o<'~~'!itt'kf.h'f'A~:'l.Wt*&>?'f:t,i:fulet>.?<i~<\;fe<l,,}ojt~lt~;~,:;;~t<%';~::%'f'{!hU'~:~AM;~i.}tU>WJ";'I'f*W'~ti<'(i::;'{do'j#1t4.~r~:>j:fi!
*"h';~"t< 'K . ):. "c. .' i,:IONUl tas I.Uo. ur:-emilri:r.o.V8nieni;tF.~onre:$. a' ta'nt";;,stie ,~r;~itMf:%?H!.:f."~:~:;WMl
. ":;:'::::0:$. .. Nj...tv:-."<<.;.:.:..;v..-:-:~~.-=-...~-:-;v;..:.:,,"".;.>>;..-..;::.;~...;.::<<~......w:<.:<<~...;.~:-.:.;.;..;..;.,.~~......:.;.:.;.;.~..~...:-.y;.~.~;~xw>>:.;.;..:~.vlill(.(.o."''';''''~'<.::<<(.i:.::.:..;..,..~;..,..~.:.-.:
7/17/95
WRK
7/20/95
7/31/95
WRK
No synopsis
(See Page 178 of the excerpts from the minutes.) Discussion regarding cost
for catering kitchen and Scheller and Benton offer regarding third floor
restaurant.
Synopsis: After discussion it was directed that the catering kitchen go
forward as a separate Item. Concerns were expressed regarding the offer for
the third floor restaurant not providing enough revenue and the City not
having enough control. Concerns were also expressed regarding the
proposed length of a proposed loan. Consensus to reduce the payback for
leasehold improvements to ten years.
(See Page 181 of the excerpts from the minutes.) Authorized staff to
negotiate an agreement contract with Scheller and Benton for establishing a
restaurant on the third floor. Approved $150,000 for construction of a
catering kitchen and approved an interfund loan from the Central Insurance
Fund to be repaid with Penny for Pinellas collections in FY 1999.
Synopsis: Final offer by Scheller/Benton, 1) 5.year lease with three 5-year
options and rental increase according to CPI not to exceed 5%; 2)
$36.000/yr rent ($6/sq 1t plus $2/sq ft CAM) until gross sales reach $1.5
million/yr. At $1.5 million the company proposes to pay percentage rent only
of 4% to 6% of gross sales. Rent would be paid in an accelerating fashion
during the first 5-year term. The motion was made based on this being a
concept.
(See Page 184 of the excerpts from the minutes.) Discussion regarding
proposed Pickles Plus Too lease and direction regarding third floor restaurant
Synopsis: Minor concerns regarding the CAM charges for Pickles Plus not
increasing over the term of the lease. Some concern regarding assignment
not being unreasonably withheld. Also concern regarding third floor
restaurant being a Bistro violating non-competition clause in Pickles Lease.
Concerns were expressed regarding the comparison of the deals for the first
and third floors. It was indicated the company under consideration for the
third floor was not willing to pay 6% Interest. Staff indicated they believed
the center could be unsuccessfully with banquet facilities but no third floor
restaurant. Consensus was to consider rescinding direction regarding the
third floor restaurant at the 8/3/95 meeting.
14
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....
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=., ~t~. ''', {@\i>;'~l}i. .e'il~:nj;JI< e.,r,'Q::a:on . ttAUc.ear ttk rom,. . a:~mll'lul.es~ir,... r.ove :'. eaaEntl;l~r:: p" at=r':i
kWi: ~. ,on :;:>8r:;:~m:,*,.(.\,<;-!L"'::;::i'<i11~~~t;.-'~1"1" :" ,%w,~:tri:!l-",~~e~<::'''#'''t-::t)f':';;~~:icW:xl~'::?~~:I.,;~~~:t~.:.~~;.~rs~~~~::':/f'''~~ :->j'~ Rg';""H:;';'W~';:~'~'iih.'"?'~~'~'~h.....~.;{.~~:.f~:~:~~~~.t:~~:[.f.:;~~
,,' '':,o/b:::;~U.$~):i()O\ o.rh r.st;:t oar,:, estaura. r .o.e h~tla Aer.. .\.O'~ WE earS\Wn, .~t reev%n<~~~
~:X::~')~%~i:z:;-..-::~":';:.:-:;::<;:,~.*~~t:::-...:.r....~~~Y.-=:.~:.::-:.:::-:?~-;o;;:.-:;x~}.:..:.~1t~y=:-;::-(~:-"",~,,~;:':t':g:;,:?,,)~>-:=.<<~:~w,<<x::Y::~~i;::':"::=:~~rft.:~;:.~.)?~~l'::':;':-<<:/~)""~/:{'~"<w~;~^ ~<.:;.:-;:,...~t~: ;'>: ...!.,,,r.:;.~::....~:'.;",,', '~:';:':.~:~~:'>::'~:;::-::~~
, ""~J.aaal r'...""rfl......,,>.<.."....."'~.~ Ntr""" ..i:'."""'q~.<llth'...rli.'..'lf'tb'0i<"w' ....<. '''alr' ..' '." 1~$.100'>.'OOO~."...,"'s':~
~l1~:t '...w." ..J~1tl'~~ftlt~f~itl~ii~idii~;n.:it~~llill!'1,1!(I;g~~i~1~~~i~~:l:~~R;~~~i~,~:~~2,
r:w.,.i::~(":iSMW<".<:'i:;)>..<.'.=..ml'ot t ...~:.:.,., ~.,..1'!:.~ OO'.OOQ.;.ft"'m ,.~ D..dar!: "t..I.otAt....C.. .oto.:lbt."'f"nd<"""""",^",~"", ,""',(..,,"'~' .... ,., .,.','.' :....,.w."'. ~<":.;"r"~
1:~~?i~~>>:.~$::.:<::.:~::.:w..:;-..~~~~~~Mt~~l~~~~..;';,.. ..;:.,.....;,.....................:;~...;.;..~...........M....'..~:~Q...w.9~~.d;..v~v.~:..t;.......;~.t~.~!f.....:;~.......!::!.u".. ......~.;;:~:~~::.:~:;:.:.;:{.:~:.;~:~.;:-;~~~~:;:;::.~:~~:~.;:;~)~~~;~:~~:;.~~:~~~~:~.~::.~~
Synopsis: Discussion regarding language mandating Pickles Plus provide all
food service on the first floor. There were some concerns there may some
functions Pickles Plus may not want to cater. It was agreed to provide them
the right of first refusal to serve food on the first floor outside the restaurant
premises.
Rescinded action of July 20, 1995 authorizing negotiations with Scheller and
Benton for third floor restaurant. Directed negotiations to continue based on
Commissioner Thomas' recommendations (see synopsis).
Synopsis: Concerns were expressed regarding another bidder being "locked
out." It was indicated the other proposal was submitted after the
Commission had directed negotiations with Scheller and Benton.
Commissioner Thomas recommended going forward with current negotiations
but changing terms to a 3-yr contract at $60,000/yr and begin negotiations
for another contract after two and a half years. It was noted the agreement
calls for the City to complete $300,000 of leasehold improvements.
fa1P' ~ .,.. .Wfi::'='l~ar~Y~io~.'~f:~fff'$:>"=>><'w""t~~~~ffi"<'t1te:~..linr',.,f~..Ol~=."~"""~'i~~~'~"'~,,.~".,...'ffJlw~"~::>~~::<<.:.,<<<,.~
~k~', ':~~ .~lt:m;~~jw~i1;1.~;~ji?A~~e~:g\;~~:~~~~I<'~~1:~~'\::!?f;~~;ty~fu{'~~~*:~*~,;~~~Jt.t~::tiyBTh~.t9lJ~}t;i~;j1.@~~~it~tit"j
W_n ,.~'<^~<'.' 's """"',,..~t'1<rl'~Q$.~ 's' 'O'Q~a$Il\:,Qf'l:~"....it .0. QOOAQr",tlle=,j1b.n$.t'J.le.t,qn..aui'J~'te,t~.,.,,~....,..:. ,'<~"<''':~,.".,j~".,.<"...,<,..'
!'I:VN v......J'/Ii'IiN'o......... .....,...r.................~....~I!!...T'>"'OT:t.....""f.... ~:r.,;;;.~y...'Yo..~.............m..--.-n"ll".~.....I~...."-.-.,v.v.'wVo...............~:".~~;......"R.............Vo".....t-,-,......................,...............................~....I ~..~,.'"'...............>>J...p...-,...~:::.....-..-..........".-.r......i
Synopsis: Mr. Baker reviewed the scope changes that included the
completion of the third floor restaurant and possible upgrades. He noted the
restaurant space was smaller than planned which resulted in the need to
finish an additional 7,500 sq ft. He reviewed the upgrades proposed which
included such things a upgraded carpets, new telephone system. upgraded
wall finishes, independent air~conditioning for administrative offices, etc.
Concerns were expressed regarding continued Increase In the cost of the
project. Mr. Baker said this was a final request unless the Commission
proposes a scope change.
Discussion regarding 95/96 Harborview Center Budget
Synopsis: It was noted the whole building is set up as an enterprise fund. It
was also noted the restaurants were not anticipated to be open until late
March or early April. Concerns regarding bookings dragging due to not
knowing who would be handling the catering. The level of personnel was
questioned. It was noted the wages are mid.range and the expenditures
noted includes all benefits. The City Manager indicated the budget does not
assume any percentages from the restaurants.
v.v~mrmtmJ""'lli1'<-e.'S-"lili' 'm~~"''''''am'''t~f'''''''''<-''>>>'ttm,,'-~^,<-<<,''^',<<~w'-A' ""'%">~~\<<d"''''i'<-j'<<H'^'' ~O'V<N'" ""(j'^W"<<<< 'I
S.w,"" .' .....,~. .. , 't' ":<<~'~".' ^.W ~"., ..d . .W~. u. , ~ ". ." ...~';.... .~ , '1'6 00 """~^.'
e;:. e.""..:::'O \ {' ce ~~ .r:o.~, :, I. es~' 4" tUv.u '; .;. ,.\ '.' /J.!.~':#
ffi.~t~~~\,(:;,<,... >:"Jt~:;";"":~'~'::~:.f.'i::..,..:;~A!!3":,,,~,.J?~~~:~~y,.,;,,.me'*.,~~~;,l'~\~m,,;>;;}t><J.~,'n<~),J~<l{~Q)?a'~' '<'<',i,'}:.'.'xZ;;'.~~" .1.~'i..,,,wt,,<<,,"ki:':A~~~1(,\
'.' "':k".::a:<""'Wnt' "'t.'X"t' ~,.Vtl'~"t!1,"'9h":;;';:"W"'> ~~n';:;;n'^Vt' .M '~';i;;'n,y.s'~k~,c' t' l~"n'''''''ft. . "''';'t'' "..."0' 'n'" t!o'i;;ti'n,'~w~~~^f'"'~''' .;~~,.~.,
v ua ~~ \i"~ t~~;.:ng I,~yl~ ~~~ ,O\i4\.1. u.w U" g: ~"" ~ 0 :'y ~.,~~::-...::~ .$:~'
.............. .~"....g~......m"" ..v.......-)i.......~~...............:}~..;:c~".lo...": ......~:t;...............:.....~~;}.........-:.......^.o"(........:'!~~~...........,.,..;~...............:-..;...............,.,..,........,,!U"~ ......."...... g.......'i,..}~~.." .w... h......"!t"VI-........g.~}...~.. ~%.:'.~:../~ta
15
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....,.."....b.]~.fi1~''"'''''~.~..H.~''~-mm''-.m.rt.R_X~^.r6'~*'b....~^''''~'~'''..~um'.,~.^1"^,<<'/."/.~""'6N^,""?
;Q' "'..'f.y....:.,'... ~...mm....... ,.,~~md^" "''':#0'' ....,. 'if: '3 '0' oa~'f?F.'"W''''''' .'..1.. .t . " .' ."'.' "'3'''a.;:ltf ..,.... ..', ,.,
.M: ..:.. '. sd .OM~ . QnEj$~~ m..' .. ~$~.. '~:"<,: . . . 'i '., . . \ ,Qtt~eQ'm . omo.. t r ':,:uO.ot'fi\::
~m' . "i~"'r[if^ ::"~"~l'<"Ea'*:X/.~$..'~(.>:,:,:,9bi,,!<w'!<.%::t)J~'~B' ',"~~ :"'~i'iw-:",-<<~:4~tl: ,~m<;,~r'k,~~'S'::~~:jakit, ~"'\:''';lw-:t",:,:,:'/.':>-t~I''''%~':i::l~~::':;:;:::'>'''~'Y'^'i::::W::f;F':-,j::I'
'. .t .y..:..t"'..... .",......... ,,^ -00 "'qgg<' "'Y': ::>",^:<.^..,;:;t..~, m:''.')-~:<' . ..... "t. ..' :< . ~,w.":<' ",..". lrl'% ':::-':0"""':'$"">>,<:W>>:"/."""'''''~~'OO'':'
BrAn ".iQn .,~ ~ ,:"j ,. ,., r, nnml;1~:1 ,~e. et e H Illrl'i~:nu:tUl "'\v'';w",.,.,..""~o/,,.(;;:, <'v.,,~J~''''
. . ........,; ~.......-w..~lY}....J."<<...^"'X...~hiY~Y -Hi. ~ y .....~~~..... .*.....:w.NX.......\,;....<<<<Mjo.,-lU/'~:!J.....~ ~ I.:~....:*~.::.~?"*'m~~.~-:.;o}"...(..~~
No synopsis
Approved Phase II purchase of Furniture, Fixtures and Equipment for
Harborview Center for $299,516.
No synopsis
Approved 1995/96 Harborview Center Budget
Synopsis: Concerns regarding the catering income not being included as
revenues were expressed. The City Manager indicated $96,000 projected
income from catering for a partial year is included. She noted the restaurants
may not be open when the Center opens in January 1996.
10/16/95
WRK
(See Page 198 of the excerpts from the minutes.) No agendaed item
Synopsis: Questions were raised regarding why a caterer was being
considered for the Harborview Center. It was indicated a temporary caterer
was needed until the contract with the restaurant is completed. Questions
regarding the negotiations with the restaurant were raised. It was reported
the negotiations were continuing. It was also reported the proposed lessee
had purchased furniture and equipment from the former Clearwater Club.
Staff was considering a reasonable cost for the portion of that equipment
that could be used in the Harborview Center.
M""'i3J'~l~""'''~mg~-''''''h'=~ITil~' . ~<''''m'''''''l3!f-'lnl''''''''''''-''<^,'~-'''''-''~~l''''''''''''''''''''~''<''''',:<<(('ra~'''t;-<...,,,.,,,,,<,<~"'=,,,......m'.w,,~
::: "110' "6 9 .,~", ~ .tj;><'" '''~~~1~l99~',;:l.'"f tU:~"A' ....'2... "~:::: jij;;;;"": '''t'''''''''''.~w''^''J;i;<''Yt''';:!;;j;l:'''' ''i'<~Ir'''W>~io';;o;:uili'' /~ ."~,,,:<o:.,.,.,:~..:<.~.,>:<., "':'''''~':<<''<'
." :[~~ .~~,' '. :. ",' ~~..,,:-:. ~~.')..,.. ~~~: .~.Y. <~:. f....~~~ _'i:~.. .. .~:<- .1......, a: . gt.. ~..U. ...,~... '~lt!-\ ."'."',."I.~ /":.:\.. ~:>.-:.;f:;.t~~~;:;=:?~::::~~{~::;:;~-:;~:~:;::~~:
. . Av:) :.....I~1tl~t~f:~$fjii~\~%tf%'ifff16tlrt~r~~1.t't~1fm@.iiifi~~'~ti1ft\}lgtl~lllhlitil!~1#{iW8tl~Ry':~1id'i
'fI!' '&' .killr:<::Ni!<;1.~t'~~Witl",9~dft:;lb*x~l~ji~W!l..'w:\t,>>p~'#:';~&~<:<l:w;Jd&l1~:;;1:g~:"S.'~:w!2%WfJr';:::'2:\"l}'i~:,P.t\'iWP
, flm<~o"ttttunireJtH~Jnmf't'''4~V:UV<~~ ~. r:"m~n8namenU~Y('~rv H,o.r,}~"Llannue <:"i~'::~
~ ~ ~ . .~"% .::~~;;:t~.~~~....<..:~~::o{... \.:-~..:.;~>~~.Ill~~~("};'f.~:-,;&~,:.:.~ <' c -: .t.~-:-:f;{:~-;.:..:~~~>.'~P:.-:-:~~::;:~~.~{:":~;:: :~:}""~~::'-~':~st"~':'::~$~::~::.:;~:r.~~t::,:""-:;-;r~.:(:t..~;..~;:.:.:-~:t~x"H
!fig '. .~.~~t1ij(&W.{@;Jsmfll%t#.wAttrilrit: ::~jf.aMEiw)hl~ift@$lfWfuthltm1ml&tlli(~fjl~!:~
Synopsis: Staff re-evaluated the Center's third floor and determined a large
catering kitchen Is needed. A large demand for the windowed 4,000 square
foot area as a rentable space has materialized as opposed to a fixed
restaurant. It was indicated if a restaurant was needed later it could be
constructed. Revenue from this configuration is anticipated to be more than
from the restaurant. It was stated the work could be done within the
established budget and may save $100,000. Concerns were expressed
regarding having only one caterer.
1/2/96
(See Page 201 of the excerpts from the minutes.) Consensus to contract
with one caterer to manage catering needs at the Center and to limit to five
the number of events where exceptions would be made.
Synopsis: GFS reviewed their philosophy regarding food and beverage
service stressing the importance of quality, service reputation, profitability
and osset management. They believe this can best be served with one
caterer. In response to questions It was indicated allowing organizations to
16
'.. '. ~ ~ ,
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.. . -~.. P. _.. ,
r
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r
bring in their own caterers reduced the control GFS would have over service
issues. It was suggested that exceptions be allowed for special
circumstances. It was recommended, if GFS turned down a request for an
exception, an appeal be made to the City Manager prior to it going to the
City Commission. .
2/1 5/96
(See Page 203 of the excerpts from the minutes.) Other Commission Action
Discussion regarding caterer and restaurant
Synopsis: It was reported the city had received the catering bids. It was
noted a problem with assigning the liquor license if an exclusive caterer is not
contracted. She indicated a restaurant could be added later. The City
Attorney indicated the contract with 1he caterer may preclude that during the
time of the catering contract. It was noted some contracts for events had
not been signed due to not knowing who the caterer would be. Consensus
was to address this issue at the 3/4/96 work session. Additional discussion
regarding the liquor license and the need to assign it to the caterer.
. 3/4/96
WRK
(See Page' 205 of the excerpts from the minutes.) Discussion regarding one
caterer at Harborview Center.
Synopsis: Information regarding the top rank responder was provided. The
reasoning for one caterer was reviewed. Some questions regarding the
proposed contract were raised.
3/7/96
(See Page 208 of the excerpts from the minutes.) Established definition of
convention center to address concerns regarding liquor license for the
Harborview Center.
No synopsis.
. . ' . , 'ii{i""""~~'tvt.~-'''';''~'AA...>>m>;ln'''''''~t., ~ttr::::::"""'<'i~^'W~<t.';';<~<~~~<~"~"':W,r<il"':::O::'~~:lir..i~o,':::.~m.:::;:;;;;"i
a~" v ~Olx' nexexce ,~S:"UO rnultftml ulas:~11,~~ T: Veo'OOmraCrl.t (:<K1--\>>\,A
,<",~'1.h';;,.." "Jh'.'0~' :~~:t;"I" .:x.>>~. *,>",Je~, <<",k<y,J1kji' :$k~,,;~~,:;XL~~';l: '<.>d,)t'n~'~t"'rR<JtW~:;"'kmi';':~j;:(,:~~""'~:~~<:;:;:'~ijijA'~<:o',::f.E41@
~<~"..,,". '~'" ,., .w.v, "', "<<"', '''''~''''t '.:'>:< . "'H'l"l"..9.>t"";Y<' :orr- 'w t'" .,. :~.'a.^... >>....,.''7<o:'^:>i:i;'. , '" ".....,. ,(:1.,<,<~
.7.... Juev.'. ~a .S.... lit ',; ,;. . . t~rV a ~\~fj.e ,<l. 1'ti Q on~~()u . $$10 't
,:....., . G'\%"WWi.l?'\'1i~m't.r,.4..~"'g4m!J~~':::Wt''....tZnq>}.~l.?~'' ~ ,. " "':"lIt~3"~~O:"~'P2"';.,O"""<O{.:r1"S.~lj:)'%[W~~::~~!WW;1:Wj;;<i.t~:::;,~:...:J!$1Yt!#r$:lim{4~tl
^~ ,.'X' to. .~: f] .~ Of:,.mmt'I'l1I.rl .. ;<'w,*,,:,w, ...,....,"'$lli",lw."",'i!;- ':<<'0< ""'''''''@N;M' "'w"'~m. '0"
; ~ ,'.c., ~ '~:.3~ \.f:~ :$: .' . . .. : ".' .< .'...5.:....:..:;~~<~..:.<..::;:~~". ';'>''::''~:''~':~~3:;.;::::'::~:b:-'<''~.;:'~~:-:' c:::-t;:?-:....~:;.:~:~~y...:~:.;:.:
........y"'w;-;. :{>>n';": "fl. tAl'o\"'N, ~.. ~ . . .......:..... . ~M.......~;.:......J~YiM: ~~.....<<;..;........~,;.......,........:~+ .v..;.:..M...},..;.....,..c-.....w;:l.
Synopsis: Detailed discussion regarding the contract. Concerns were
expressed regarding the revenue to the City.
Approved assigning liquor license to Boston Concession Group.
No synopsis.
17
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"
Printed from page 3 of MWS03B.90
(-Ol-Apr--91 )
===================================================
Contract for consulting services for the Conference/Convention Center
Study to Hammer-Siler-George Associates for $48,800.00 (ED)
The Greater Clearwater Chamber of Commerce applied for a $50,000
grant from the Tourist Development Council to do a follow-up study on
feasibility of building a conference/convention center in Clearwater.
funding was approved and was awarded to the City of Clearwater for
administration.
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The proposed $cope of service was initially developed by City staff
and forwarded to the Chamber of Commerce, the Tourist Development Council
and Pinellas County Commission for review and comment. These entities
approved the document and sent it to the City Commission for approval on
August 3, 1989. The RFP was distributed in September, 1989. Proposals
were received from Hammer-Siler-George, Leventhal and Horwath, Halcyon
Limited and Pinnel-Kerr-Forster. The Chamber of Commerce
conference/convention center task force and City staff made extensive
reviews which culminated in each firm making a presentation. After the
presentations the task force and City staff voted and ranked the firms as
follows: #1, Hammer-Siler-George; #2, Leventhal and Horwath; #3, Halcyon;
and #4, Pinnel-Kerr-Forster. At the Commission's direction staff
initiated negotiations with Hammer-Siler-George. Their proposal called
for a fee of $54,500. The objective of negotiations was to reduce the
cost of the study in order to stay within $50,000.
Due to that, the following changes were made: 1) Originally, two
convention markets were to be studied; now only one market will be studied
. Cost of this item was reduced from $3,000 to $1,000; 2) Phase III, task
18 implementation strategy was deleted for a savings of $3,200; 3) Phase
III, task 18 final report was reduced from $5,400 to $4,900 by instead of
producing 25 copies, we will receive a master copy and ten bound copies.
The work change has resulted in a reduction of $5,700 which brought the
project cost to $48,800.
In response to a question regarding whether or not the task force
would decide on a site for the convention center, it was indicated a
recommendation will be made to the Commission. It was also stated the
Commission wished to make sure the study was not beach only oriented. In
response to a question regarding whether or not they are studying existing
facilities that could be converted, staff responded this was not in the
project.
Discussion ensued regarding the convention/conference center having a
broad, spectrum and it was questioned whether or not entertainment items
would be considered. It was stated we were talking more of a conference
center rather than a performing arts center. It was stated the consultant
will be analyzing whether or not there is a market for entertainment items
In response to a question regarding whether or not we should consider'
existing buildings, it was stated determination regarding this would come
--<.0.5 -3 -/~ -90
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about from the study. The consultant will provide recommendations
regarding locations and what it would cost to rent a building at that
location .'
It was the consensus of the Commission to change the language on page
10 to clearly reflect the City commission will have final approval
regarding the siting.
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- Contract for consulting services for the Conference/Convention
tudy to Hammer-8iler-George Associates for $48,800.00 (ED)
ITEM #23 - Purchase of Three (3) Ford Tractor Trucks from Ford New Holland,
Inc., Tucker, GA, for $30,783.00 (G8)
ITEM #24 - See page _'
ITEM #25 - Purchase of Two (2) Ford F-700 Cab and Chassis Trucks from
Heintzelman's Truck Center, Orlando, FL, for $44,650.00 (G8)
ITEM #26 - Purchase of One (1) Ford F-350 Cab and Chassis Truck from Karl
Flammer Ford, Tarpon Springs, FL, for $l4,048.00. (GS)
ITEM #27 - Extension to contract to purchase front end loading refuse
containers and spare parts from Industrial Refuse Sales, Inc., Lakeland,
FL, estimated total annual cost of $130,000.00, for period 3/6/90 through
3/5/9l. (Pw)
ITEM #28 - Purchase of Electronic Field Survey Total Station and a Data
Recorder from Earl Dudley Associates, Inc., for $15,480.00. (PW)
ITEM #29 - Purchase of 1990 Aerial Photographs from Photogrammetric
Technologies, Inc. d/b/a Hamrick Aerial Surveys, Clearwater, FL, for $25,
900 . 00 . ( PW)
Citizens & Staff Requests - Approved.
ITEM it30 - Ratify and Confirm the City Manager's decision' to proceed with
the Emergency Procurement of Two New Restroom Facilities on Clearwater
Beach, $29,600. (PR)
ITEM #31 - Approve participation in the cost of replacing two (2) Trolley
vehicles used on beach streets, $30,000.00. (PW)
ITEM #32 - Authorize a Customer Service Representative position for the a
sanitation Division's Recycling Program, $18,219.50. (PW)
C!..t!- .3-/:;-:-90
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Change Orders - Approved.
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ITEM #33 - C.O. #1 to contract with Norred Trucking Company for hauling of
rock, sand, and the hauling and furnishing of shell for shell replacement
at the Infrastructure Complex and Police substation Parking Lot,
increasing $16,400.00 for a total of $75,820.00. (PW)
Receipt & Referral - received and referred.
ITEM #34 - Land Use Plan Amendment to Recreation and a Zoning Amendment to
OS/R for a parcel (.4 acre) located on the N side of Cleveland St.
approximately 120 feet E of N. Garden Ave., portion of M&B 11.03, Section
16-29-15 (City LUP 90-03, Z 90-02). (PLD)
CITY ATTORNEY
Agreements, Deeds & Easements - Accepted.
, .
ITEM #35 - Drainage & Utility Easement - M&B 21.07 & 21.08, Section 16-29-
16 (Calvary Open Bible Church, Inc.)
ITEM #36 - 10 foot Water Main Easement and Ingress/Egress Easement - M&B
21.00, Section 5-29-16 (Sylvan Abbey Memorial Park, Inc.)
ITEM #37 - Sewer Lien Agreement - Virginia Groves Terrace, 3rd Addition,
Blk 3, Lot 14 (Thomson).
Commissioner Regulski moved to approve the Consent Agenda as
submitted less Item #24 and that the appropriate officials be authorized
.to execute same. The motion was duly seconded and carried unanimousl
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xv - City Manager Verbal Reports
The City Manager requested direction regarding which sites the
Commission wished the consultant for the Convention Center to consider.
Discussion ensued regarding staff's recommendation that the Maas Brothers,
Marina, Civi.c Center and pier 60 lot, and vacant land on Sand Key sites be
studied. The Commission did not feel the marina site should be included.
Commissioner Berfield moved to approve the study of the Maas Brothers
and Sand Key sites for the possible location of a Conference center.' The
motion was duly' seconded and carried unanimously.
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( 19 - Jun - 91 )
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~ Item #1 - Interfund loan to eRA for Maas Brothers Property Bid.
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Staff is proposing an interfund loan for the purpose of allowing the
CRA to bid on the Maas Brothers property. This loan will be made from the
Penny for Pinellas Infrastructure Tax Funds included in the special
development fund. The Myrtle Avenue extension project will be deleted and
other projects will be rescheduled as necessary to provide the necessary
cash flow.
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If the property is acquired, the City and the CRA intend to solicit
public input regarding the ultimate use of the property, including a
referendum as to whether or not City general obligation debt should be
issued ,to retain the property for use as a park or for other municipal
purposes. If such general obligation debt is approved, the interfund loan
will be included in and repaid from the proceeds of such debt. If general
obligation debt is not approved and the eRA decides to retain the property,
other tax exempt or taxable debt will be pursued including the repayment
of this interfund loan. If for any reason such external debt is not
completed the loan shall remain outstanding until forgiven by the City.
repaid by the CRA or until the purchased property is sold or otherwise
disposed of by the eRA. Any remaining balance on the loan will be payable
at the time of and from the proceeds of such sale or disposition.
The City Manger reported two appraisals had been received for the
Maas Brothers property; one of $3 million and the other of $3.5 million.
Both appraisals indicated the site is not viable for retail use with one
indicating an institutional or suite hotel use being feasible. There is
no value to the structure and there is liability due to asbestos being in
the building. The asbestos is not harmful to people shopping there but
would become a problem if the asbestos was disturbed for renovation. The
asbestos removal would cost at least $300,000 and removal of the building
would be an additional $350,000.
In response to a question, the City Manager indicated if the City is
successful in acquiring the property the proposal is to seek public input
to decide to what use the property should be put; either extend coachman
Park or redevelop. He stated the recommendation is structured in order to
give flexibility to the City. The property is heavily mortgaged at this
time.
Discussion ensued regarding which entity should buy the property.
Concern was that there was conflict between the City Commission and their
role as the CRA. The CRA is for development purposes and purchase by the
eRA would invite resale of the property as well as zoning and variances to
permit development. The city Manager again indicated that his proposal
was based on giving flexibility as to the disposition of the property as
public sentiment is not known at this time. It was indicated that once
the property has been purchased by the City, resale and development lA
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Further discussion ensued regarding which entity should be purchasing
the property., Concerns were expressed that the main reason for purchasing
the property would be to protect the bayfront, in which case, the City
should be the entity which purchases it.
Two citizens spoke in support of the City obtaining the property
rather than the CRA, with one expressing concerns that should the CRA
purchase it, the citizens would not have input as to the final disposition
of the property. One citizen spoke requesting that the upper portion of
the property remain on the tax rolls in order to increase the tax base.
Discussion ensued regarding whether or not the City should purchase
the property.
Questions were also raised regarding once the building is removed
whether or not the hole which would'be left could be filled. The City
Attorney indicated the Commission could agree on a reasonable
interpretation of the Charter, which would still be subject to judicial
review.
Commissioner Regulski moved that an offering bid of $1.9 million be
made by the City of Clearwater from its General Fund. The motion was duly
seconded and upon the vote being taken, Commissioners Regulski, Berfield
and Nunamaker voted Uayelt. Commissioner Fitzgerald and Mayor Garvey voted"
nayll. Motion carried.
It was indicated the proposed purchase agreement would be forwarded
to Allied Stores, but they would also be proposing a purchase agreement
which will come back to the City Commission for approval.
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The CRA meeting scheduled for immediately after this meeting was
canceled due to there no longer being a need for CRA action 'regarding the
Maas Brothers site.
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xv - Other Commission Action
Mayor Garvey requested consideration of the Maas Brothers Task Force.
Discussion ensued regarding who should serve on the board. Consensus was
. for staff to develop a mission statement and to present alternative
membership' structure to be discussed at the next meeting.
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Mayor Garvey reques~ed ~he status of the Maas Brothers Task Force.
The City Manager indicated the nominations will be on the City Commission
agenda on September 19, 1991. Questions were raised regarding the
criteria for service. Consensus was to have a lS-member board with City
taxpayers or property owners.
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ITEM #46 - Contract to purchase Downtown Maas Brothers property located at
320 Cleveland Street, Clearwater, FL, in the amount of $1.9 million, with
a deposit of $190,000 and approve an interfund loan in the same amount
from the central insurance fund, bearing interest at the cash pool rate,
to be repaid with Penny for pinellas collections on or before September 30,
1994.
The contract for Sale and Purchase and supporting documentation are
the result of several months of negotiations between Allied Stores General
Real Estate Company and City staff.
The contract is subject to the entry of an order approving the
document by the bankruptcy court, Southern District of Ohio. The contract
is subject to bidding by others. The seller may accept a bid at least 5
percent higher than the city.s contract purchase during a predetermined
court period. Should this transpire, the City has the option of
submitting a higher bid, not necessarily in 5 percent increments, or
withdrawing from the process and recovering its deposit and earned
interest.
The ultimate funding for this purchase will be made from the "Penny
for Pinellasll infrastructure tax collections originally budgeted for the
Myrtle Avenue extension project, which has been cancelled. Because the
Myrtle Avenue project was not scheduled for funding until Fiscal 93-94,
the interfund loan is necessary to avoid delaying other projects already
scheduled.
The City Attorney reviewed the changes that had been made to the
draft the Commission had been provided. He indicated he had also prepared
a resolution as proof the Mayor has the authority to sign the contract.
A question was raised regarding whether or not Maas Brothers owed the
City any funds due to parking meter agreements. Staff will research this.
Discussion ensued regarding the deposit and it was indicated the
deposit would be returned along with accumulated interest if the contract
is not ratified. If the contract is ratified, the deposit and accumulated
interest will go to the sellers. The accumulated interest will not apply
to the purchase price.
Concerns were expressed regarding the interest not being applied to
the purchase price and that the City will have to pay for the doc stamps (
approximately $12,000). It was reported a great deal of negotiation had
taken place as the original contract proposed by the sellers had the City \0
p~rJnq_~;clte costs.
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Commissioner Berfield moved to approve a contract for the purchase of
the Maas Brothers property located at 320 Clev~land Street in Clearwater,
Florida in the amount of $1.9 million, with a deposit of $190,000 and
approve an interfund loan in the same amount from the central insurance
fund, bearing interest at the cash pool rate, to be repaid with Penny for
Pinellas collections on or before September 30, 1994. The motion was duly
seconded and carried unanimously.
The City Attorney presented Resolution #91-38, authorizing execution
of a contract for sale and purchase of the "Maas Brothers Property" with
Allied stores General Real Estate Company, and read it by title only.
Commissioner Fitzgerald moved to pass and adopt Resolution #91-38 and
authorize the appropriate officials to execute same. The motion was duly
seconded, upon roll call the vote was:
"Ayes": Regulski, Nunamaker, Fitzgerald, Berfield and Garvey.
"Nays": None.
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ITEM #49 - Maas Broth~rs Property Citizens Task Force - establishment and
appointment of members (ED)
The City of Clearwater made an offer on September 5, 1991, to
purchase the property which currently houses the downtown Maas Brothers
Department Store. The $1.9 million dollars bid for the 3.8 acres of land
and improvements is subject to bankruptcy court approval and must rest
with the
court for a period of 50 days during which 'qualified bidders can submit
offers that exceed the City's bid by at least 5%.
It is the City Commission's wish that a Task Force be established to
study potential uses for the property and ,to make recommendations on such
uses to the Commission in the event the City is ultimately successful in
acquiring the property.
Staff recommends the Task Force be made up of 15 members and that
those members be either residents of Clearwater or own property in
'Clearwater.
Concern was expressed regarding one of the tasks requ~r~ng the Task
Force be available for various association meetings. It was the consensus
of the Commission for this task to read: liTo receive public input either
through public meetings identified for that specific purpose or other
means developed by the Task Force".
commissioner Regulski moved to approve the Mission Statement and list
of tasks. The motion was duly seconded and carried unanimously.
The City Manager requested each Commissioner appoint three members.
A meeting will be scheduled as soon as possible for the Task Force to
organize and begin its work.
commissioner Fitzgerald appointed Robert Kennedy, Ed Mazur, and John
B. Johnson. Commissioner Berfield appointed Joshua Magidson, Jim Stewart
and Debra Weible. Commissioner Regulski appointed Jackie Tobin, Wray
.Register, and Phoebe Moss. Commissioner Nunamaker appointed Joann
Faruggia and' Bob Bickerstaffe (He later notified staff his third
appointment is Stephen Saliga). Mayor Garvey appointed Nancy Simmons, Jim
Graham and Hal Ebersol.
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(-17 -Jan- 92)
======================================================
[Maas
10/18/91] Maas Brothers Task Force Meeting'
October 18, 1991
Members present:
Members absent:
Ed Mazur
Robert Kennedy
Jackie Tobin
John B. Johnson
Phoebe Moss
Jim Stewart
. Wray Register
Hal Ebersole
Debra Weible
Nancy simmons
Jim Graham
Stephen Saliga.
Joanne Faruggia
Bob Bickerstaffe
Joshua Magidson
Also attending:
Charlie Mason
Staff attending:
Michael J. Wright, City Manager
Elizabeth Deptula, Assistant City Manager
James Polatty, Planning and Development Director
william C. Baker, Public Works Director
Ream Wilson. Parks and Recreation Director
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Jerry Sternstein, Economic Development Director
Cynthia E. Goudeau, City Clerk
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. membership list and mission statement for the task force. He emphasized
to the task force that they are a public board and therefore subject to
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the requirements of the Sunshine Law. He stated the City has made a bid
on the Maas Brothers property and the bankruptcy court has accepted it.
There is a fifty day window in which others can counter-bid. If there are
no other counter-bids, it is anticipated the City will own the property
sometime in December as the fifty day time period expires November 15,
1991.
Mr. Wright turned the meeting over to Mr. Baker, Public Works
Director, who presented aerials to give an idea of the history of the
property. He stated in 1951 there was a service station on this corner.
He distributed a booklet entitled "Inspection and Evaluation of Maas
Brothers Department Store Property". Mr. Baker indicated that one of the
most important determinations to be made by the task force is where the
281 contour line lies on the property. The reason this is important is
the charter restricts development of any publicly owned land below 28 feet
Mr. Baker presented a map showing the apparent natural line along the
top of the bluff. He also indicated the 281 line that existed when the
rule went into effect, at which time the Maas Brothers site was not owned
by Clearwater and therefore, not a part of the restriction.
Mr. Baker indicated there had been some restrictions on the original
1926 plat however, the property has been replatted and there is no
limiting language connected with the current plats.
A question was raised regarding whether or not there were any
restrictions regarding the property's use and Mr. Wright indicated this
has been searched and there are no reversion clauses.
Wray Register left the meeting.
Mr. Baker reported on the building stating it would cost
approximately $350,000 to demolish, not including asbestos removal. The
asbestos removal would add approximately $200,000, which would result in
the total cost for removing the building of $550,000. He reviewed the
conclusions reached by staff stating the building needs a new roof, has
water leakage and other problems. He stated the building is not energy
efficient with the store reporting that it was experiencing an $18,000 per
month electric bill prior to closure.
Discussion ensued regarding the need to remove the asbestos. It was
indicated it is the City's position that friable asbestos needs to be
removed and is required to be removed if there is any substantial
renovation to the building.
In response to a question, Mr. Baker indicated the water problems are
evident with a ground floor wall showing water damage. There are no
environmental concerns regarding this but it does have an impact on the
need to renovate the building.
IttgrF IC?-/8-91
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In response to questions regarding whether or not there would be
contaminated soil left from the old service station, it was indicated when
the Maas Brothers building was constructed, all of that soil was excavated.
The meeting was turned over to Mr. Polatty, Planning and Development
Director, who reviewed the development elements with the task force. He
stated the building is currently nonconforming to the zoning code in
regard to setbacks and view corridor however, the use is permitted. He
stated the use could continue in the building as it is, however, any
additions or modifications to the building would require variances.
He reported if the building were taken down and new construction
undertaken, it would have to meet the current restrictions regarding a
maximum floor area ratio of 2, maximum density of 42 units per. acre, a
maximum height of 601, minimum setback requirements of 15' from the side
and rear property lines, or a minimum setback of 10' for side and rear
property lines for buildings having a height of 30' or less.
Significantly impacting the development would be the view corridor which
would require 40% of the width of the property to be free of buildings for
the purpose of providing a view corridor to Clearwater Harbor.
He stated any restrictions in the title have been resolved and the
parking required would depend on the use of the property. The impact of
the concurrericy requirements would be minimal as the site is essentially
grandfathered for 9,650 trips a day. He stated that once the area that
could be developed is determined, he could give more specifics regarding
these development requirements.
Mr. Wright reported there is a total of 3.8 acres on the site however,
voter approval would be needed for development below the 28' contour line.
The upland property could be developed without a referendum.
A question was raised regarding the impact of this if the City should
decide to sell the property to someone else. Mr. Wright indicated the
sale of the property would be subject to voter approval as well.
A question was raised regarding whether or not the City would be
liable for the back taxes if they purchase the property and it was
indicated Allied Federated Stores would have to pay this cost.
Mr. Wright introduced Ream Wilson, Parks and Recreation Director, who
went over the potential park development of the property. He displayed a
map which indicated the various deeds which had been received for the park
site as well as the Maas Brothers site. He reviewed the current status of
Coachman Park and stated the cost to develop the Maas site as a part of
the park would be approximately $306,000. He stated the current park
costs $53,780 a year to maintain. He provided a list of the current
activities which occur in Coachman Park. ,~
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Elizabeth Deptula, Assistant City Manager, reviewed the impact of the
removal of the Maas Brothers property from the tax roll. She stated there
are many taxing authorities on the tax roll however, she only addressed
the Pinellas County, ,CRA and City impacts. Taking the property off the
tax roll will impact the City's General Fund and the eRA revenue. The
General Fund would loose $19,697.88 of revenue and the CRA fund would
loose approximately $11,700 if this property is taken off the tax roll.
Joanne Faruggia left the meeting at this time.
Mr. Wright introduced Jerry Sternstein, Economic Development Director,
who went over the appraisers' opinions of the highest and best use for the
property. C.B. Commercial assessed the property with the highest and best
use as an all suites hotel. Millspaugh stated institutional or office
development would be the highest and best use. Mr. Sternstein handed out
excerpts from the two appraisals indicating the full appraisals were
available if any of the task force members wished to see them.
In response to a question regarding if individuals ask task force
members for copies of material, it was indicated the records are public
and therefore there would be no problem in providing the copies.
Mr. Wright reported at the next meeting the task force will tour the
Maas Brothers facility and elect a chairman.
Discussion ensued regarding a timeframe for the work of the task
force and consensus was reached that they would attempt to complete their
work within 150 days (end of March) .
Discussion ensued regarding what day and time would be best for the
meetings and consensus was for 8:00 a.m. on Fridays.
Consensus was to set the next meeting for November 1st, at 8:00 a.m.
Mr. ,Wright will notify the task force of the meeting place.
In response to a question, Mr. Wright indicated all of the 'aerials
and appraisals would be with his staff assistant, Denise Wilson.
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The City Manager reported regarding the Maas Brothers property that
last week the City had been given an indication that there may be another
bid. This bid did not materialize and the City will need to close on the
property in the near future. He questioned whether or not the Commission
wished to reconsider the cost of the purchase coming from the General Fund.
Discussion ensued regarding this with it being stated that the
question of the development potential for the property above the 28' line
needed to be resolved and this could be done by the CRA purchasing the
p!opertyabove the 28'line and the City purchasing that portion below.
Discussion ensued regarding the various options. Consensus of the
. Commission was to bifurcate the property with the eRA purchasing that.
portion above the 28.' line and the City purchasing the portion below. If
needed, the item will be added to the agenda Thursday night.
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ITEM III. - Assignment of Contract for Sale and Purchase of the Downtown
Maas Brothers Department Store from the Clearwater City Commission:
On September 5, 1991, the City made an offer to purchase the property
which currently houses the downtown Maas Brothers Department Store. The $
1.9 million dollar bid was accepted' and approved by the appropriate
officials of Allied Stores General Real Estate Company and by the
bankruptcy court Southern District of ohio.
At the Special Meeting of the City Commission on December 2, 1991,
the Commission voted to assign the contract to the CRA as is allowed by
the contract.
Member Fitzgerald moved to accept the assignment of the contract for
Sale and Purchase of the downtown Maas Brothers Department Store from the
Clearwater City Commission. The motion was duly seconded.
A concern was expressed .that the CRA should not purchase additional
property until it learned what to do with property it already owned.
Upon the vote being taken; members Fitzgerald, Nunamaker and
Chairperson Garvey voted 1TAyen, members Regulski and Berfield voted "Nay".
Motion carried.
ITEM IV. - Authorize purchase of the downtown Maas Brothers property for $
1.9 million (less $190,000 deposit) plus an est. $15,000 in closing costs
At the City Commission workshop of November 18, 1991, the consensus
of the Commission was to investigate the feasibility of dividing the
property with the eRA purchasing the portion above the 281 contour and the
City retaining the portion below the 281 contour.
. At the City commission Special Meeting of December 2, 1991, the
Commission assigned the contract to the Community Redevelopment Agency and
authorized a $1.9 million loan for the purchase of the property, subject
to certain conditions.
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Michael Wright, Executive Director, stated that by the .end of
December a' little more than $1.1 million dollars would be in the bank. He
requested some monies be left in the CRA funds for the possible purchase
of surface parking.
Member Nunamaker moved to authorize purchase of the downtown Maas
Brothers property for $1.9 million (less $190,000 deposit) plus an est. $
15,000 in closing costs. The motion was duly seconded. Upon the vote
being taken; members Fitzgerald, Nunamaker and Chairperson Garvey voted "
Aye", members Berfield and Regulski voted "Nay". Motion carried.
Member Nunamaker moved to accept a $1.3 million loan from the City
for the purchase of the Maas Brothers site with the CRA to pay interest at
the current cash pool rate and to accept all the conditions imposed by the
City Commission. The motion was duly seconded.
A question was raised regarding when repayment would be made and it
was stated the conditions of repayment are to be determined in
approximately.six months by the City commission. .
Upon the vote being taken; members Nunamaker, Fitzgerald and
Chairperson Garvey voted "Aye", members Berfield and Regulski voted lINay".
Motion carried.
It was stated the actual agreement would be available for review the
evening of December 5, '1991.
ITEM V. - Adjournment:
The meeting adjourned at 11:50 A.M.
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ITEM #2 - Assign the contract for the purchase of Maas Brothers to the
Community Redevelopment Agency (CRA)
On September 5, 1991, the City of Clearwater made an offer to
purchase the property which currently houses the downtown Maas Brothers
Department Store. The $1.9 million bid for the 3.8 acres of land and
improvements was accepted and approved by the appropriate officials of
Allied Stores General Real Estate Company and by the bankruptcy court,
Southern District of Ohio.
At the City commission Workshop of November 18, 1991, the consensus
of the Commission was to investigate the feasibility of dividing the
property with the Community Redevelopment Agency (CRA) purchasing the
portion above the 28 foot contour line and the City retaining the portion
below the 28 foot contour line. Rather than unduly complicate the
purchase procedure by attempting to divide the property, the process can
be facilitated by assigning the contract as stipulated in the contract for
sale and purchase.
In accepting the assignment, the CRA will agree to deed that portion
below the 28 foot contour line to the City. The City Manager indicated
staff had talked at length on how to divide the property and questioned
whether or not the Commission agreed with this proposal.
Discussion ensued regarding the history of efforts to preserve the
bayfront. It was stated the original ordinance for the charter
restriction did
'not include the 28 foot line nor did it include a referendum but rather a
4 to
1 Commission vote. Prior to the ordinance being adopted, it was amended
to include a more detailed legal description including the 28 foot contour
line and the requirement for the referendum.
It was stated it was assumed the 28 foot contour line was inserted
into the ordinance in order to address City Hall and the Library already
being below that line.
Further discussion ensued regarding the restriction, how it came
about and what was intended by. the ordinance with some of the
Commissioners indicating they felt the City Commission should acquire the
property in order to ensure that the public has input regarding the
disposition of the property. Concern was expressed this would limit the~O
task force's ability to address recommendations to the Commission.
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The City Manager indicated there was no question regarding the City
needing to own the Maas Brothers property. The debate centers around what
to do with the property once it is in the tity's possession. He stated
staff originally proposed the CRA purchase the property to provide the
greatest flexibility possible. He stated at this time, staff's proposal
protects the bot tern portion of the land for the City and provides the top
part. above the 28 foot line to the CRA for development if that is
determined to be the best use of the property. He stated this is a policy
decision of the City Commission.
Further discussion ensued regarding the charter restriction and how
it came about. It was stated the 28 foot line being established to
exclude the library and City Hall was an assumption of one of the
Commissioners.
A suggestion was made that the contract be assigned to the CRA with a
condition that the CRA has a requirement to sell the property to the City
. at ~he end of four months. This will allow the task force the greatest
flexibility with no loss of control by the City.
A concern was expressed regarding four months being enough time for
,the task force to complete its work.
A concern was expressed that the 28 foot line splits the building
which could cause difficulty.
Discussion ensued regarding the proposal and whether or not this
would allow flexibility and protect the bayfront at the same time.
A citizen spoke regarding the issue stating there was a perception
that downtown belongs to downtown and that the rest of the City is not
involved in the decision making for this area.
A citizen requested that the City buy the property and it be made a
focal point for the whole City of Clearwater. It was stated the vote on
the referendum was to protect the bayfront and riot on the 28 foot line.
One citizen spoke stating it was valuable to maintain flexibility and
to keep options open however, there was a need to listen to the will of
the people. The citizen questioned the City Attorney's opinion that the
eRA was not bound by the charter restrictions. ~\
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The City Attorney reiterated his opinion the city charter can not
bind another governmental agency.
Pete Woodham, representing the Chamber of Commerce, spoke requesting
that the contract be assigned to the CRA in order to provide the most
flexibility for the property. He stated there was no need to rush a
decision and that four months may be too short a time period to receive
input from the citizens. He requested the big picture be considered and
development of the whole bluff be looked at.
I
A citizen spoke recommending that the contract be assigned to the CRA
in order to provide greater flexibility.
Another citizen spoke indicating that assignment to the CRA would
take away control of the City for this property.
Questions arose regarding whether or not the City could sell the
. property to the eRA without a referendum.
The meeting recessed from 10:34 a.m. to 10:42 a.m. for additional
research.on this question.
The City Attorney indicated that if the City were to take title and
then deed it to the CRA, the City would then be doing indirectly what it
could not do 'directly. He indicated the current contract for the purchase
does contain a right for the City to assign the contract to the CRA.
A citizen spoke requesting what development plans there were for Maas
Brothers and for what use the task force was created. The City Manager
indicated the purpose of the task force was to recommend plans for the
Maas site.
Concerns were expressed regarding buying the property with no plans
for development. It was indicat~d the window of opportunity for the
submission of the bid was small. The City made the bid and then
established the task force to review proposals and possibilities and to
make recommendations to the Commission regarding the ultimate use of the
property.
Another citizen spoke in support of. the contract being assigned to
the eRA. ~
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Ed Mazur, Chairman of the Maas Brothers Task Force, stated it was the
intent of the task force to use their nleetings in January to gather public
input and February would be used for internal discussions and the task
force hopes to come up with a recommendation by the end of March. He
stated four months would not be long enough to present a proposal to the
commission.
Questions were raised regarding funding for the purchase of the
property. It was indicated these issues would be decided at a later date.
The City Manager indicated the closing on the property had been moved
to Decembe~ 10 and he suggested the building not be bifurcated as this
would be difficult to deal with.
Discussion ensued regarding the perceptions of difference between the
CRA and the City Commission with Commissioners differing on their
obligation when they are acting as the eRA.
Further discussion ensued regarding the difference between having the
~ity or the CRA own the property.
commissioner Regulski moved to deny the assignment. The motion was
duly seconded. Upon the vote being taken; Commissioners Regulski and
Berfield voted "Aye", Commissioner Fitzgerald and Nunamaker and Mayor
Garvey voted "Nay". Motion failed.
Discussion ensued regarding whether or not to assign the contract to
the CRA with conditions that the City can purchase the property at the end
of six months.
The City Attorney indicated that a condition on the assignment would
have no effect as closing will occur prior to the expiration of any time
frames the Commission may set.
Commissioner Fitzgerald moved to assign the contract for the purchase
of the downtown Maas Brothers property to the CRA. The motion was duly
seconded. Upon the vote being taken; Commissioners Fitzgerald and
Nunamaker and Mayor Garvey voted ItAyeH, Commissioners Berfield and
Regulski voted "Nay". Motion carried.
ITEM #3 - Funding for Purchase of Maas Brothers Property
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On September 5, 1991, the City of Clearwater made an offer to
purchase the property which currently houses the downtown Maas Brothers
Department Store. The $1.9 million bid has been approved by the officials
of Allied Stores General Real Estate Company and the bankruptcy court in
Southern District of ohio. In the previous item at this meeting, the
Commission voted to assign the contract for the purchase to the CRA.
The City Manager indicated the CRA does not have the cash in hand to
buy the property and it's requested the City commission loan the funds
necessary to the eRA with conditions that the City has the right to
forgive the loan and take the property within six months.
Discussion ensued regarding the significance of the six month time
period and it was indicated this would give the Maas Brothers Task Force
time to'consider all input and options and to make a recommendation to the
Commission.
The condition would also allow the Commission control in that it can
determine whether or not to retrieve any or all of the property at the end
", . of that six month period.
Commissioner Fitzgerald moved to authorize a loan of $1.9 million to
the CRA for the express 'purpose of acquiring the Maas Brothers property.
A condition of the loan is that is must be reviewed in the month of June,
1992 and at that point, the Commission may retrieve any of all of the
property and the CRA will pay interest in an amount equivalent to the City
cash pool rate. The motion was duly seconded. Upon the vote being taken;
Commissioners Fitzgerald and Nunamaker and Mayor Garvey voted "Aye",
Commissioner Berfield and.Regulski voted lINay". Motion carried.
Consensus of the Commission was to have a letter of understanding or
an agreement prepared for action at the December 5, 1991 City Commission
meeting.
It was requested that if the eRA had funds to go toward this purchase,
they use that money for that purpose.
The meeting adjourned at 11:40 a.m.
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ITEM II. - Agreement between the City and the.CRA regarding the purchase
of the "Maas Brothers.Property"
On December 2, 1991, the City Commission assigned the contract for
the purchase of the downtown Maas Brothers property to the CRA. At that
same meeting they also authorized a loan to the CRA for the purchase of
this property with certain conditions. The agreement being presented to
the agency tonight formalizes those conditions.
Member Fitzgerald moved to approve the agreement between the City and
the CRA regarding the purchase of the Maas Brothers property. The motion
was duly seconded.
A citizen spoke expressing concern that the Maas Brothers Task Force
would no longer be effective. The majority of the CRA disagreed with this
opinion stating that by the CRA buying the property, it provided even
greater flexibility to the Task Force.
Upon the vote being taken; members Regulski, Fitzgerald, Nunamaker
and Chairperson Garvey voted "Aye", member Berfield voted I1Nayll. Motion
carried.
It was suggested action be taken that clearly defines that the task
force would report to the CRA as it would to the City Commission.
Member Berfield moved to confirm that the Maas Brothers Task Force
will be reporting to the CRA as it would to the City Commission. The
motion was duly seconded and carried unanimously.
Concerns were expressed regarding liability and who stands behind the
CRA. It was indicated the CRA has its own insurance policy as co-insured
and would have the same sovereign immunity as the City Commission.
Further discussion ensued regarding the liability and how this cost
would be covered. Staff is to research and report.
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ITEM IV. - Maas Brothers Task Force Recommendations - Ed Mazur
Ed Mazur, Chairman of the Task Force, expressed the appreciation of
all the Task Force members for the opportunity to serve on this committee.
He stated that during the past several months the Task Force has received
input from a variety of people and groups,
including tourists. He stated that while it was debated whether or not
the Task Force should address only the 3.8 acre Maas Brothers site or the
entire bluff, the Task Force agreed to present a detailed recommendation
regarding the Maas Brothers site and secondary recommendations regarding
the remainder of the bluff.
He stated there were three schools of thought: 1) to raze the
building and make.the entire area a park; 2) to refurbish the existing
building and put it to some productive use; and 3) to remove the building
and allow some development to take place on the property.
He stated that after much discussion, the primary recommendation
reached by the Task Force was that the City enter into negotiations with
the Florida Gulf Coast Art Center to pursue their proposal for use of the
property.
He stated along with that recommendation, there were companion
motions including: 1) whatever property is not needed by the Art Center
west of the facility be made into parklanki 2) any expense involved in the
demolition of the building be borne by the Art Center; 3) Title or control
of the land should remain with the City; 4) a civic room/auditorium that
will hold at lea~t 500 people in a banquet setting should be included; 5)
a public restaurant on site with a water vista and with the capacity that
would qualify it for a beer and wine license be included; 6) the City and
the Art Center consider providing a transportation hub on the site; 7) if
negotiations with the Art Center fall through, the building should be torn
down and the site put to a public use and/or parkland use; 8) there should
be an opening.of the vista on the south side of the building in accordance
with City Code; 9) the southeast corner of the site should be used by the
City for access between Cleveland and Osceola to include the closing of
Drew Street on the west side of the property and the expansion of Coachman
Park; and 10) Drew Street should be closed, south of the turn basin (where
Drew Street becomes north/south) and Coachman Park be extended to the
water.
He stated the Task Force next deliberated addressing the entire bluff
area and a motion to allow further development of the bluff failed due to
a 6-6 tie vote.
He stated the Task Force also determined they should indicate how the
recommendation should be implemented. The Task Force voted to recommend ~\ '"
the pr9~erty remain with the Community Redevelopment Agency (CRA) in order ~
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to provide flexibility but that whatever recommendation is put forward be
subject to a referendum.
He outlined the attachments to the report and again thanked the City
Commission for the opportunity to serve on this Task Force. He thanked
the City Clerk Department for their support.
:1
Discussion ensued regarding the motions regarding how to implement
the recommendation with a concern being expressed that the property
remaining with the CRA but having a referendum counter each other. It was
indicated the recommendation to stay with the eRA was not to avoid a
referendum but rather to allow some flexibility as it was understood that
the CRA could sell for less than appraised value.
Concerns were expressed that a. referendum would. not be binding on the
eRA.
A question was raised regarding how the sale of the property to the
Marine Science Center occurred for less than appraised value.
Concerns were also expressed that the CRA had not gotten much
information regarding the Art Center's proposal and it was recommended the
Art Center make a presentation.
Mr. Mazur indicated the Art Center presented concepts and these were
being developed throughout the entire process. He stated the Art Center
was chosen as it was felt they would generate people in the downtown area.
Discussion ensued regarding it being the time to address the question
regarding the ownership of the property.
Member Regulski moved that t~e CRA indicate to the City commission
that it wishes to relinquish its ownership of the property and to support
the primary recommendation of the Maas Brothers Task Force. The motion
was duly'seconded.
Questions were raised regarding the financial arrangements. It was
indicated the CRA would pay the interest and be relinquished of the $1.3
million dollar loan. It was also indicated the CRA would have absorbed
all operational costs in the interim.
Upon the vote being taken, the motion carried unanimously.
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The Mayor thanked the Task Force.
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Mr. Mazur indicated this has been an excellent opportunity to show
that people could work together. He stated the Task Force had recognized
that most of their motions had been worded toward the City Commission and
at the ,last meeting, a motion was made that wherever the Commission was
mentioned, it was to be construed to be the CRA or whichever entity owned
the property. He stated the Task Force would appreciate being officially
disbanded.
Member Berfield moved to thank the Task Force and to disband them.
The motion was duly seconded and carried unanimously.
, . It was indicated this item would be on the City Commission agenda for
Thursday'night and there would be an item for them to confirm the
disbandment of the Task Force.
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(17-Jun-92)
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ITEM #8 - Accept Maas Brothers Task Force report and accept Maas Brothers
property back from the Community Redevelopment Agency (CRA)
Ed Mazur, Chairman of the Maas Brothers Task Force, on behalf of all
fifteen members of the Task Force thanked the Commission for the
opportunity to be involved in this process. He reported the Task Force
had received input from over 75 individuals, including tourists. He
stated the Task Force debated whether or not to address just the 3.8 acre
site or the entire bluff and decided to make the primary recommendation
for the Maas Brothers site only and to have secondary recommendations
regarding the entire bluff should the Task Force decide to do so.
He reported there were three basic schools of thought; 1) to remove
the building and expand the park, 2) to refurbish the building and put it
into use as soon as possible and 3) to remove the building and have the
site developed in some way.
The primary recommendation of the Task Force is for the City to enter
negotiations with the Florida Gulf Coast Art Center. He also reported on
the companion recommendations that the Task Force developed which are: 1)
Whatever portion of the 3.8 acre site west of and not needed for the Art
Center facility be made into parkland; 2) Any expense involved in the
demolition of the existing building be borne by the Art Center; 3) Title
or control of the land remain with the City; 4) A civic room/auditorium
that will hold at least 500 people in a banquet setting be included; 5) A
public restaurant with a water vista with a capacity that would qualify it
for a beer and wine license be included; 6) The City and Art Center
consider providing a transportation hub on site (not construed to be the
responsibility of the Art Center).
Accessory to those recommendations but not necessarily a part of the
negotiations, the Task Force further recommended: 1) if negotiations with
the Art Center failJ the building be torn down and the site put to public
use and/or parkland use; 2) The vista on the south side (Cleveland Street
frontage) be opened in accordance with City Code; 3) The SE corner of the
site be used by the City for access between Cleveland Street and Osceola
Avenue to include the closing of Drew Street on the W side of the Maas
Brothers property and the expansion of Coachman Park; 4) More specifically,
Drew Street be .closed south of the turn basin (where Drew Street becomes
N/S) and Coaqhman Park be extended to the water.
He stated the Task Force discussed how to reach the recommendation
and recommended the property stay with the CRA and whatever recommendation
is put forward be subject to a referendum.
He stated there was strong feeling
members that the entire bluff should be
motion .failed due to a tie vote.
. (!f!- (p lif /92.
among some of the Task Force
addressed however, that particula~~
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He thanked City staf~ for their input and assistance and thanked the
City Clerk for her guidance during the process.
Commissioner Regulski moved to accept the Maas Brothers Task Force
report and direct staff to bring forward the necessary actions to transfer
ownership bf the 3.8 acre Maas Brothers site from the Community
Redevelopment Agency to the City and to commend each and every member of
the-Task Force for their exemplary work. The motion was duly seconded and
carried unanimously.
I.
. It was requested a meeting be set with the Art. Center. The City
Clerk reported a presentation from the Art Center has been scheduled for
the Work session of.June 15th.
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ITEM #46 - Accept the Maas Task Force recommendation regarding entering
into negotiations with the Florida Gulf Coast Art Center (CLK)
The City Commission received the Maas Brothers Task Force report at
its meeting of June 4, 1992. After several months of meetings, gathering
information and receiving public input, the Task Force recommended the'
City enter into negotiations with the Florida Gulf Coast Art Center to
pursue their proposal for use of the property.
The Art Center wishes to relocate to the Maas Brothers site as it has
outgrown its current location in Belleair. The Art Center made a
presentation regarding its proposal to the Commission at the June 15, 1992
Work Session.
Also in the Maas Brothers Task Force report were issues they felt
should be included in the negotiations. They are: 1) Whatever portion of
the 3.8 acre site west of and not needed for the Art Center facility be
made into parkland; 2) Any expense involved in the demolition of the
existing building be borne by the Art Center; 3) Title or control of
the land remain with the City; 4) A civic room/auditorium that will hold
at least 500 people in a banquet setting be included; 5) A public
restaurant with a water vista with a capacity that would qualify it for a
beer and wine license be included; 6) The City and Art Center consider
providing a transportation hub on site (not construed to be the
responsibility of the Art Center) .
Accessory to those recommendations but not necessarily a part of the
negotiations, the Task Force further recommended: 1) if negotiations with
the Art Center fail, the building be torn down and the site put to public
use and/or parkland use; 2) The vista on the south side (Cleveland Street
frontage) be opened in accordance with City Code; 3) The SE corner of the
site be used by the City for access between Cleveland Street and Osceola
Avenue to include the closing of Drew Street on the W side of the Maas
Brothers property and the expansion of Coachman Park; 4) More specifically,
Drew Street be closed south of the turn basin (where Drew Street becomes
N/S) and Coachman Park be extended to the water; 5) The property remairi
with the Community Redevelopment Agency (CRA); 6) whatever recommendation
is put forward by the Commission or CRA be subject to referendum.
The CRA, after receiving the Task Force report on June 1, 1992, voted
to indicate to the Commission its desire to relinquish ownership of the
property. The Commission has directed staff to bring forward the
necessary actions to transfer ownership to the City. That is the subject
of a separate agenda item.
If this item is approved, the City Manager will initiate neg~tiations
with the Art Center. Staff has already notified the Supervisor of \
Elect~on~ 1?f the possibility of a ballot question regarding this site ~~
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being on the October 1, 1992 primary ballot. This request can be
withdrawn. A request to be on the November 3, 1992 ballot would need to
be submitted in July.
A question was raised regarding whether or not this site could now be
considered for the construction of a new City Hall. Consensus of the
Commission was not to do so as it was felt this site should be used more
for cultural activity.
Discussion ensued regarding whether or not to include all the
accessory recommendations along with the primary recommendation and what
direction to give staff in the negotiations with the Art Center.
Opinions were expressed that it should be attempted to generate some
revenue out of the facility with other opinions being expressed that an
Art Center without. a public subsidy would be a good deal.
Commissioner Regulski moved to endorse Maas Brothers Task Force
recommendation and authorize the City Manager to commence negotiations
with the Florida Gulf Coast Art Center for their use of the Downtown Maas
"Brothers site with it further being expressed that this approval does not
commit the City to the Art Center on this site. The motion was duly
seconded.
Questions were raised regarding whether or not an interim use should
be addressed at this time as it could take 2 to 3 years for the Art Center
to complete their plans. .
Gil McArthur, representing the Art Center, stated that while the Art
Center needed to raise the funds for the construction, that it was not
known how long this would take.
Ken Hamilton, representing the Chamber of Commerce, requested that an
isolated decision not be made and that in endorsing negotiations with the
Art Center, the door be left open for a better deal.
A'citizen spoke in support of using the building on a short-term
basis in order to bring revenue into the City.
Mr. McArthur indicated that if the Commission voted to authorize
staff to enter into negotiations with the Art Center, the Art Center would
move "full steam" ahead and if they could raise the funds in a shorter
period of time, they would do so. They would like to be able to construct
the facility on this site as soon as possible.
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Bob Timmony, representing the Clearwater Artist League, stated that
if the building were renovated, they would be willing to go in as leasees
to use the building in the short-term. He stated they would form a
cooperative of art groups to use the facility. He also reported that the
Florida Gulf Coast Art Center has indicated they would offer space to the
artist league in their future building.
Upon the vote being taken on the motion to endorse the Task Force
recommendation and authorize staff to enter negotiations with the" Florida
Gulf Coast Art Center, it carried unanimously.
Discussion returned regarding what to do with the building in the
interim. Two citizens spoke in support of using the building for the
"artist league in the interim.
Discussion ensued regarding how to use the building in the interim
and it was the consensus of the Commission that if someone was willing to
use the" building as is. 'and not" require the City to expend any more money
on the building, that. they be allowed to use the building. It was the
consensus for the City Manager to promote using the building as is.
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{06-Jul-92}
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ITEM #47 - Purchase of Maas Brothers property from the Community
Redevelopment Agency (CRA) for $1,926,710 plus closing costs (CLK)
In December 1991, the Commission assigned the contract to purchase
the Downtown Maas Brothers site to the CRA. The CRA, after receiving the
Maas Brothers Task Force report on June 1, 1992, voted to indicate to the
Commission its desire to relinquish ownership of the property.
The proposed purchase price of $1,926,710 is the CRA's actual
investment in the property, which includes closing costs, title fees,
appraisals and survey fees.
Funding for the City's purchase will be provided as follows:
,
Liquidation of inter fund loan to the CRA - This amount has already been
budgeted from Penny for pinellas infrastructure tax collections in fiscal
1992 - $1,300,000
Interfund loan from the Central Insurance Fund, bearing interest payable
annually at the cash pool rate, to be repaid from proceeds of the sale or
lease of the Maas Brothers property, or out of Penny for pinellas
infrastructure tax collections on or before fiscal 1999, whichever is
available first. Annual interest to be budgeted and paid from General
Fund non-departmental expenditures - $600,000
penny for Pinellas funds currently available due to return of unspent
balances in various CIP projects - $26,710
Total Purchase Price - $1,926,710
Until a final decision is reached regarding ultimate disposition of
the property, ongoing property maintenance expenses (estimated to be less
than $1000 per month) will be charged to General Fund non-departmental
expenditure codes. The mid-year budget review will incorporate all
necessary amendments to provide for estimated maintenance, interest and
acquisition funding as described above.
The eRA will have to act to accept this offer prior to the
transaction becoming final.
co~m;8s1one~ Regulski moved to authorize the purchase of part of Lot~
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3 & all of Lots 4 & 5, Edward Mill's Subdivision and part of Lots 1, 1-A &
'2, Rompon's & Baskin's corrected map of Causeway Business District,
commonly known as the Downtown Maas Brothers site, from the Community
Redevelopment Agency for a price of $1,926,710 plus customary costs. The
motion was duly seconded.
Discussion ensued regarding the funding sources and whether or not
the CRA'should be reimbursed for all costs expended on the Maas Brothers
property including operating costs during the time the CRA owned the
building and staff time for the Maas Brothers Task Force meetings.
It was indicated the CRA reimburses the General Fund for the Economic
Development Director's salary, however, a great deal of other staff
members' time was not expended on the Maas site. It was suggested the
,policy requiring the CRA reimburse the General Fund for all costs for
projects benefiting the eRA be reviewed.
Upon the vote being taken upon the motion, it ,carried unanimously.
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===================================================
[CRA
6/18/92]
COMMUNITY REDEVELOPMENT AGENCY
June 18, 1992
The City Commission, meeting as the Community Redevelopment Agency,
met in regular session at City Hall, Thursday, June 18, 1992 at 11:29 P.M.;
with the following members present:
Also Present were:
Michael J. Wright
Milton A. Galbraith, Jr.
Executive Director
Agency Attorney
CYnthia E. Goudeau
Secretary
ITEM II. - Minutes:
Member Berfield moved to approve the minutes of the June 1, 1992,
. meeting. The motion was duly seconded and carried unanimously.
ITEM III. - Accept City's offer to purchase the Maas Brothers site for $1,
'926,710 plus customary closing costs
;.
The Maas Brothers Task Force presented its report and recommendations
.to the Community Redevelopment Agency (eRA) on June 1, 1992. The CRA
accepted the report and voted to support the Task Force's primary.
recommendation that the City negotiate with the Florida Gulf Coast Art ~
Center on the Art Center's proposal to use the property. At that same
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meeting the CRA voted to indicate to the City its desire to relinquish its
ownership of the property.
The City is offering to purchase the property for $1,926,710 which is
the CRA's actual investment in the property. The City will be liquidating
its $1.3 million dollar loan to the CRA and paying the CRA $626,710 in
order to complete this transaction.
Member Regulski moved to accept the City of Clearwater's offer to
purchase part of Lot 3 & all of Lots 4 & 5, Edward Mill's Subdivision and
part of Lots 1,1-A & 2, Rompon's & Baskin's corrected map of Causeway
Business District, commonly known as the Downtown Maas Brothers site for a
price of $1,926,710 plus customary closing cost. The motion was duly
seconded and carried unanimously.
ITEM IV. - Res. #92-1 - requesting Pinellas County Board of County
Commissioners cancel and discharge certain tax liens upon municipal
property acquired for a public purpose and to grant a tax exemption
The Chairperson reported the supply of the 4 1/2 minutes video
regarding downtown has heen depleat~d and requested consensus for CRA
funds to be used to purchase more. The Executive Director indicated the
expenditure would be no more than a few hundred dollars. There were no
obj ections "
The Attorney presented Resolution #92-1 and read it by title only.
Member Regulski moved to pass and adopt Resolution #92-1 and authorize the
appropriate officials to execute same. The motion was duly seconded, upon
roll call the vote was:
"Ayes 11 : Regulski, Fit,zgerald, Berfield, Deegan and Garvey.
"Nays II: None.
ITEM V. - Adjournment:
The meeting adjourned at 11:32 P.M.
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'ITEM #55 - City Manager Verbal Reports
The City Manager indicated he was hopeful he could find a tenant for
the Maas Brothers property and requested further direction regarding the
actions. the Commission wished him to take in-this regard.
In response to a question, he indicated the monthly utility bill for
the building was $20,000 when it was occupied by Maas Brothers. He also
indicated the air-conditioning system is in terrible shape. Majority
consensus of the Commission was that up to $5,000 be spent to advertise
for possible tenants and some of this advertising be done locally. It was
requested that publicly there be a positive attitude regarding a use of
'the building.
The City Manager reminded the .Commission of the ~eetings on Monday,
July 7th for setting the trim millage rate and a joint meeting of the
Community Redevelopment Agency and Downtown Development Board at 5:30 p.m.
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ITEM #8 - Florida Gulf Coast Art Center
City staff has been negotiating with the Florida Gulf Coast Art
Center (FGCA) to enter into an agreement regarding the FGCAC's use of the
Maas Brothers site. A previous recommendation had been that the City
lease the property to the FGCAC for 99 years at a dollar per year. It has
since been found that the City Charter prohibits leases longer than 15
years.
Tim Mariani, Vice-President of the FGCAC, stated they can still
accomplish what the City and the FGCAC wish to. He recommends the eastern
half of the Maas site be conveyed to the FGCAC for a nominal cost and the
FGCAC will bear the cost of demolition and reconstruction on the site. He
stated it is understood the western portion of the site would be retained
by the City and most likely used to expand Coachman Park.
He stated development of the property would be subject to the zoning
regulations which would require a 78 foot setback from Cleveland Street,
to provide the required vista and to accommodate a turning radius at
Osceola Avenue and Cleveland Street. Parking would be under the building
and there is a possibility for additional parking through a joint venture.
There would also be cross easements for access. The FGCAC is requesting
this be placed on a ballot for referendum. The agreement reached would
require closing to occur no later than two years after the referendum, the
permit for construction to be obtained no later than three years after the
referendum and that the certificate of occupancy be required within five
years of the referendum. Demolition of the building would occur after the
building permit is obtained.
He stated this will be a substantial investment in downtown
Clearwater and that negotiation of the easements is still needed. He
reviewed how this proposal would meet the recommendations of the Maas
Brothers Task Force. He stated there would be sufficient control for the
City with a reverter clause in the agreement tied to the use of the
property as an art center. He requested the question be submitted to a
referendum in November.
Pete Woodham, representing the Chamber of Commerce, indicated they
support the FGCAC, however, it may only be a piece of an entire
enhancement plan. He suggested that a RFP be sent out to see if there is
interest by developers and to delay the referendum until the March
election. He stated if proposals are promising, those should go to
referendum and the City should look at the big picture.
Fred .Thomas, representing the Cleawater Beach Association, stated
they are not for or against the FGCAC however, they would like four
questions to go to referendum to include: 1) Let the Belleair Art Center
have the Clearwater Bluff as recommended by the City Manager at no charge;~
2) ~e~ t~z ?ltizens of Clearwater have the entire Clearwater Bluff as a ~~
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free and open space park; 3) Sell the bluff to the developer that will
create the most exciting commercial development to the maximum possible
use of the bluff giving no height restriction to the buildings; and 4) Use
the Maas Brothers building as a temporary site for small conventions until
the remainder of downtown Clearwater is redeveloped and then decide what
you want to do with the bluff.
Howard Groth, Secretary of PACT, stated there was another possible
solution, that being a ground lease similar to that between PACT and the
City.
One citizen spoke in support of the proposal stating develomen't of
the FGCAC would be significant to Clearwater and would have an enduring
life.
One citizen spoke stating the voters should decide and the property
should not be given away.
Gil McArthur, President of the FGCAC, stated they are requesting the
question be placed on the ballot for referendum. He stated that as a
private business person, he looked at the property prior to the City
acquiring it and there were no developers interested in it. He stated if
the referendum is postponed, the FGCAC will loose the momentum it has
gained and he stated they are not the Belleair Art Center but rather the
F.lorida Gulf Coast Art Center. He stated the referendum will be a
starting point to the FGCAC making a several million dollar improvement to
the property.
In response to a question, Mr. McArthur indicated the FGCAC would
need 100 parking spaces on a day to day basis and would need some overflow
parking for major events.
One citizen spoke requesting the referendum be delayed until March so
'that it is not mixed in with the major election in November. He also
indicated that malls pay taxes and furnish their own parking.
One citizen spoke opposing any giving away of the property. He said
it will cost moner to let the building sit there until the FGCAC is ready
for it and questioned what the citizens of Clearwater would get out of the
agreement.
Discussion ensued regard~ng the options for conveying the property
with suggestions being made that rather than ~onveying the property,
easements be granted with shared parking.
Suggestions were also made, that rather than donating the property, .\t\
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the FGCAC pay fair market value or if not, to word the question in such a
way that the City is not selling the property but rather donating it to
the FGCAC.
Concerns were expressed regarding placing a question on the ballot
prior to all the details being worked out in the agreement.
Concerns were also expressed regarding no activity taking place on
the property for three to five years and it was suggested the City
demolish the building and then see if anyone is interested in developing
it.
Additional concerns were expressed that if all the details were not
worked out prior to the referendum, the question would be defeated. It
was also stated that the City Manager has been directed to provide
information regarding the Maas Brothers property as a possible new City
Hall site which may impact the commission's decision regarding the FGCAC.
Discussion ensued regarding the ability to remove the question from
the ballot 'once it is placed on it. The City Clerk indicated she must
notify the Supervisor of Elections Office on October 1 if the question is
to be removed.
A suggestion was made that the FGCAC consider a higher purchase price
if the City is willing to wait ten years to start receiving payment. The
City Attorney indicated this was not an option available to the City.
Mr. Mariani indicated the building is of no value to the FGCAC and
they are willing to assume the obligation to demolish it and to develop
the project. He stated the project will bring a large number of people
into downtown Clearwater. He stated the FGCAC is only asking for an
opportunity to let the people vote on the issue.
Commissioner Regulski moved to place the question on the ballot of
November 3, 1992. The motion was duly seconded. Upon the vote being
taken; Commissioners Regulski, Berfield, Deegan and Mayor Garvey voted "
Aye"; Commissioner Fitzgerald voted "Nay". Motion carried.
commissioner Regulski moved that the agreement be finalized prior to
September 28,,1992. The motion was duly seconded. Upon the vote being
taken; Commissioners
Regulski, Berfield, Deegan and Mayor Garvey voted II Aye II ; Commissioner . \.\
Fitz~7al9 voted "Nay". Motion carried. \11('
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The City Manager requested direction regarding what should be in the
agreement and it was indicated the parking issues and a sale price of less
than appraised value should be included.
Commissioner Regulski moved that the ballot question include the sale
of the property for less than appraised value. The motion was duly
seconded. Upon the vote being taken: Commissioners Regulski, Berfield
and Deegan voted "Aye"; Commissioner Fitzgerald and Mayor Garvey voted It
Nay" . Motion carried.
The City Manager stated the appraisAd value'of the property for the
entire site is $3 million and questioned what price the Commission wished
to have in the agreement. It was indicated this was to be negotiated with
the FGCAC.
Some. suggestions were made that the building not stay in place for
two to three years and it was stated there are many issues that need to be
'included in the agreement..
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1991/92 Third Quarter Budget Review (AS)
a. First Reading Ord. #5278-92
operating budget
b. First Reading Ord. #5279-92 - capital improvement program budget
This report is based on nine months activity (October, 1991 through
June, 1992) in this fiscal year, and although in some instances variances
have been noted in revenues and expenditures, some amendments are not
proposed until additional data can be analyzed.
The General Fund revenue adjustment reflects budgeted increases in
licenses and permits, charges for service, interfund other charges, and
fines and forfeits, resulting in a net increase in general fund revenues
of $230,043 at third quarter.
General Fund expenditures are reduced by $380,244 reflecting savings
across all general fund departments. Other amendments include the
transfer of $200,000 in salary savings in the Police Department budget to
the Capital Improvement Program to fund nine patrol vehicles for the west
district. Non-Departmental division adjustments include funding of $19,
247 for FY '93 social service agency requests as approved by the
Commission at the September 3, 1992 Commission meeting, funding of $13,500
to establish a Special Program project to track operating expenditures on
the Maas Property, and $20,000 to fund a Capital Improvement Project to
provide drawings of the new City Hall.
The net transfer to General Fund Surplus at third quarter is $610,287,
for a total transfer for FY '91/92 of $944.828.
Water operating revenues are increased by $500,000 and inventory
purchases are increased by $371,000 at third quarter due to increased
water consumption.
Bridge fund expenditures reflect funding for the amendment to the
Volkert contract for Clearwater Pass Bridge as presented to the Commission
on September 17, 1992.
Marina operating revenues are increased by $30,000 at third quarter
due to a slight increase in projected sales.
No amendment to the Parking Fund is proposed at this time.
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Pier 60 revenues and expenditures are amended at third quarter to
reflect the effect of the pier closing for several weeks for structural
repairs, and the continued effect of the slow economy.
The proposed budget amendments reflect an increase of $3,000 in the
Purchasing Division budget for the purchase of a labeling machine for bulk
mailings. The Graphics Division included a budget increase of $6,942 for
training and software for the desktop publishing system as approved by the
Commission on September 3, 1992, and the Self Insurance Fund reflects
amendments to health insurance premiums reflecting the anticipated cost
for health insurance, for FY 191/92.
The amendments to the Capital Improvement program total a net
decrease of $705,585.
A suggestion was made that, in the future, the Commission receive
only total budget, rather than line item budgets, for approval. Therefore,
if money is saved in one area, it can be applied in another area where
needed. All the Commission need do is approve the overall budget;
knowledge of transfers, line item changes is not needed unless it changes
the overall'budget dollars.
The Police Chief was commended on his budget savings; but it was
questioned why some of the savings aren't used to retire some of the loan
from the insurance fund for two replacement vehicles rather than spend the
whole amount on nine more and use extra for new vehicles. It was stated
the loan in question is for the Ross computer system and for a claim;
neither are for vehicles.
In response to questions, it was stated the $13,500 for the Maas site
will only fund the costs through March. The surplus of $900,000 is that
amount only shown through August data; if the budget is passed as is,
anticipated surplus will be 12.5% of budget.
The City Manager distributed a Financial Forecasting report, stating
budget surplus, looking at one year from October, will have reduced the
projected deficit to $1 million. Savings are projected in insurance funds,
and pension contributions carryover as multi-year impact. The gap to be
closed used to be $2 million, but the impact from this year will affect
future years.
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ITEM IV. - 1991/92 Revised CRA Budget and 1992/93 Proposed CRA Budget
The most prominent aspect of the 1991/92 budget adjustment is the $1.
9 million transaction and reverse transaction relevant to the purchase of
the Maas Brothers property. This is listed as both an expenditure and as
revenue. The $54,680 adjustment represents interest on the Maas loan paid
by the CRA to the City. The $25,000 adjustment was used to pay incidental
expenses for the Maas property, the CETA building and for removal of a
structure on the Bilgore site. A $365,000 capital outlay is budgeted for
the purchase of the Kravas property and an additional $5,000 is reserved
as contingency for this transaction to defray any unanticipated closing
costs.
Approximately $828,693 was accumulated and allocated in last year's
budget to purchase land. Since the CRA or City were unable to purchase
Stone Buick and other property within the CRA, the current year fund
balance of $742,359 is shown as debt service transfer, in accord with
Florida Statute provisions and the outstanding bond covenants.
Any other funds which may remain in the Redevelopment Agency Trust
Fund at the end of the fiscal year will be deposited into the debt service
reserve fund and used for subsequent retirement of outstanding CRA
indebtedness.
The' 1992/93 proposed budget reflects anticipated revenues. The
principal revenue sources are tax increment revenues, cash carried forward,
interest earnings, lease payments and the Downtown Development Board. The
line item expenditures are comparable to past years. The administrative
transfer of $104,530 to the general fund is to pay for CRA staff and
operating costs; $15,000 is allocated as a transfer to the parking fund to
defray costs incurred for nfreell weekend parking in the downtown. Debt
service charges are consistent with past actions.
A question was raised regarding the number of years left to receive
funds from the DDB. Elizabeth Deptula, Assistant City Manager, indicated
there is a cap of funds that is for the taxes on the increment for the Sun
Bank Building however, funds paid so far are not near meeting the cap. Ms.
Deptula will provide a follow-up memorandum.
A que'stion was raised regarding travel expense and it was indicated
specific travel expenditures have not been budgeted this year and can be
transferred from the $310,000 undesignated funds.
Member Regulski moved to approve the revised 1991/92 Community ~~
Redevelopment Agency budget. The motion was duly seconded and carried .~
unanimous~~LI .t;
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ITEM #48 - Other Pending Matters
a. Emergency Repair - Former Maas Brothers Building - Precast Panel Veneer
Removal
During the second week of October, 1992 the City's Building
Maintenance Division discovered that debris was falling from portions of
the precast veneer panels on southerly and easterly walls of the former
Maas Brothers Building. Subsequent examination determined the panel
attachments were corroded and separating from the structural walls. The
sidewalk areas adjacent to the building were immediately closed until
repairs could be accomplished. Laboratory analysis determined no asbestos
materials were present in the panel materials and therefore, conventional
construction and disposal methods could be used to remove the panels.
Seven bids were requested from area building construction contractors
familiar with this kind of work and four bids were received. The lowest
bid received was from Creative Contractors. Due to the closure of the
public sidewalk areas and potential danger from falling debris, emergency
approval of contract award to creative Contractors is requested.
The first quarter, FY1992/93 Budget Review will include an amendment
to transfer $34,900 of Undesignated Special Development Revenues, Maas
Brothers Operating Expenditures, to provide funds for this contract.
commissioner Regulski moved to ratify and confirm the City Manager's
award of contract for Emergency Repair and Removal of Former Maas Brothers
Building Precast Panel Veneer to creative Contractors, Inc. of Clearwater,
Florida, in the amqunt of $34,900. The motion was duly seconded.
In response to questions, Public Works Director Bill Baker, indicated
the problem was not caused by the City'S initial ~nspection of the
building.
Upon the vote being taken, the motion carried unanimously.
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II. Downtown Issues
a) Bayfront Development
It was stated the RFP for the Maas Brothers property had been sent to
the commission for their comments and it was suggested they review it at
this time. A concern was raised regarding the RFP quoting the market
study done by Hunter as it was felt this was out of date. It was
suggested these figures not be used but rather it be indicated the report
is available as background information. It was suggested reports such as
the 1991 Florida Trend Report be used as reflecting the current market.
A concern was raised regarding the RFP being too open ended and it
was suggested the Commission narrow the uses they would like to see on the
property.
Consensus of the Commission was to make the following changes to the
Maas,RFP: 1) information regarding the Hunter Study should be noted as
background information that is available but should not be used as a basis
for the market conditions; more recent information, such as The Florida
Trend Report, should be used; 2) make the followi.ng changes to permitted
uses: a) strike out business/professional/governmental offices,
hotels/motels, convention centers and medical clinics; b) change indoor
retail sales to upscale specialty shops; c) add "types of" to indoor
commercial recreational entertainment; and d) indicate multi-family
dwellings will be considered if included in a mixed use project and the
project should include at least two floors of underground parking that
will be owned by the eRA; 3) Delete the following Conditional Uses:
Transportation Stations, Heli-stops, veterinary offices, gasoline stations,
outdoor retail sales (vendors will be allowed that meet the requirement on
page 4), displays and/or storage, vehicle service, research and
development, interval ownership and timeshare dwellings and other uses
that are permitted in the Core and Eastern Corridor subdistricts of the
Urban Center District and 4) add a statement which indicates the Florida
Gulf Coast Art Center would be interested in being included in the
development proposal if the developer is so inclined.
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ITEM #45 - City Manager Verbal Reports
A) Maas Brothers Request For Proposal (RFP).
The City Manager asked if the Commission was satisfied with the RFP
for ~he Maas Brothers' property.
It was the consensus to include the entire footprint of the existing
building in the property available.'
Discussion ensued in regard to'whether or not to include in the RFP
that the underground parking could be handled through the eRA as it is
felt the ,issue of parking could be used as a negotiating tool.
An opinion was expressed including in the RFP that the CRA might help
increase the number of responses. It was the consensus to separate
reference to the CRA from the sentence regarding underground parking, but
that the availability of CRA assistance be included in the document.
In ,response to a ~lestion, it was indicated consideration would only
be given to. a lease. '
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(20-Jan-93)
C-L /-7-'73
===================================================
ITEM #27 - Maas RFP/Q (CM)
The Request for Proposals/Qualifications (RFP/Q) has been revised
with the changes that were requested by the Commission. Language in the
RFP/Q has been changed to a lease only option with the term of the lease
open ended. A referendum will be required if the City reaches an
agreement with a developer. Language regarding the parking structure has
also been revised making this item somewhat open ended. One option
regarding the parking structure is for the City to say up front it is
willing to put a certain amount of public money into a parking garage and
the other option is to wait and see what the developer expects, if
anything, from the City.
The purpose of this RFP/Q is to determine which, if any, developer
can offer an attractive proposal and is deemed qualified to successfully
consummate a downtown
project on City owned bayfront property to be leased to a developer for a
term of years. The City encourages proposals that use innovative planning
and financial strategies and techniques.
A citizen asked for clarification of the item.
Deputy City Manager Kathy Rice explained that qualifications and
proposals regarding the use of the Maas Brothers property will be
requested from developers. She said a referendum will be required if an
agreement is reached.
A citizen questioned commercial development being proposed,
indicating his opposition to any development on the Bayfront.
, It was indicated the intent is to see if there are acceptable
proposals for commercial development and to go to referendum for the
.citizens to determine if they want development.
In response to questions, it was indicated an update of the RFP/Q is
available in the Purchasing and Economic Development Departments and the
RFP/Qs would be due back sixty days after the date of release.
commissioner Berfield moved to
and Proposals for the Maas Brothers
seconded and carried unanimously.
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approve the Request for Qualifications
property. The motion was duly
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('t>"3-.rMa~ - 93 P
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ITEM #35 - 1st Quarter Budget Review (AS)
This budget review is based on three months activity (October, 1992
through December, 1992) in this fiscal year, and although in some
instances variances have been noted in revenues and expenditures, some
amendments are not proposed until additional data can be analyzed.
General Fund expenditures reflect a net increase of $593,035 in the
Non-Departmental division representing transfers to the Capital
Improvement Fund to provide funding in the amount of $454,135 for the ADA
Transition Plan and the reappropriation of $20,000 for outdoor canopies
for the Shuffleboard Club roof, which was approved in the FY 1991/92 Parks
and Recreation operating budget, but charged to a capital project in error;
to provide a transfer of $34,900 to'the Special Program Fund for emergency
repairs to the Maas Brothers building which was previously approved by the
Commission; and $84,000 for the provision of trolley service from the
beach to downtown, which was previously approved by the Commission. This
increase in General Fund expenditures is made possible by the use of the
Unappropriated Retained Earnings of the General Fund.
No amendments to the Utility fund revenues or expenditures are
proposed at this time. The mid-year budget review will include an
amendment to account for the utility deposit legal settlement.
The Bridge fund reflects the transfer of $45,249 to the Capital
Improvement Fund to provide funding for the supplemental agreement to the
David Volkert contract for additional geotechnical engineering testing for
the bridge construction project as approved by the Commission on January
21, 1993, and $10,566 to the capital project for the ADA Transition Plan
as approved by the Commission on December 17, 1992.
The Marina fund reflects the transfer of $96,895 to the capital
project for the ADA Transition Plan to provide funding for ADA
improvements at the marina as approved by the eommission on December 17,
1992.
The Parking fund reflects the transfer of $32,378 to the capital
project for the ADA Transition Plan to provide funding for ADA
improvements at the parking garages and the life guard station approved by
the Commission on December 17, 1992.
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The approved
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1992/93 operating budget for the Pier 60 Fund reflected~()
expenditures for three months of operation anticipating...
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the closing of .the Pier for construction in January 1993. It is now
anticipated construction will be delayed until at least April 1993, and
the first quarter budget amendments reflect the continued operation of the
Pier through March of 1993.
The budget amendments of the Administrative services and General
Services funds reflect the reappropriation of funding which was approved
by the Commission during the latter part of FY 1991/92, but was not spent
in the prior year. The .Garage fund reflects the transfer of $5,226 to the
capital project for the ADA Transition Plan to provide funding for ADA
improvements at Fleet Maintenance as approved by the Commission on
December 17, 1992. A budget increase of $9,170 in the Employee Relations
division of the Central Insurance Fund reflects the provision of
communications material and additional consulting fees related to the
employees health insurance contract renewal. These expenditures have also
been previously approved the Commission.
The amendments to the Capital Improvement program total a. net
increase of $2,389,798. The revisions to the "Penny for PinellasH project
I. listing have been incorporated in the first quarter review of the Capital
Improvement Program. All other capital project increases have been
previously approved by the Commission.
The mid-year budget review will update any additional financial
changes whether acted upon or proposed.
Budget Director Tina Wilson reviewed the first quarter amendments
indicating all were previously approved in the operating budget. She said
that construction of Pier 60 has been delayed until April and reviewed the
summary of new projects which were included in the "Penny for pinellas"
listing approved on February 18, 1993.
Commissioner Fitzgerald moved to approve the First Quarter Budget
Review - Amended City Manager's Annual Budget Report. The motion was duly
seconded and upon the vote being taken, Commissioners Berfield, Fitzgerald
and Hodges and Mayor Garvey voted naye;n commissioner Deegan voted Hnay."
Motion carried.
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CITY COMMISSION SPECIAL WORK SESSION
Atlanta Trip
May 26, 1993
The City Commission met at 9:00 a.m. for a trip to Atlanta to meet
with Heery Engineering, and to tour Dave and Buster's. The following
members were present:
Rita.Garvey
Mayor/Commissioner
Vice-Mayor/Commissioner
Arthur X. Deegan, II
Sue A. Berfield
commissioner
Fred A. Thomas
Commissioner
Members Absent:
Richard Fitzger~ld
commissioner
Also Present:.
Michael J. Wright
City Manager
. William C. Baker
,
Public Works Director
Victor Chodora
Building Official
DDB Member
. Phil Henderson
Cynthia E.Goudeau
City Clerk
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, The meeting began at, 9:00 a.m. when those present, other than the
Mayor, left Clearwater/St. Petersburg Airport at 9:00 a.m. The Mayor flew
into' Hartsfield Airport via another plane. The chartered plane arrived at
McCollum Field at 10:15 a.m. and arrived at Heery'soffices at 11:00 a.m.
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Commissioner Thomas stated he had begun working with' Heery two years
ago on a project to establish an entertainment complex on Clearwater Beach
He stated he has found them to be at the top of the marketplace. He
stated it is necessary to get something going for Clearwater.
Greg Pierce, Southeast Regional Manager for Heery, gave the group an
overview of the Heery Corporation.
Chris Knight, Design Director for Heery, reviewed the projects in
which Heery has been involved. He then reviewed the proposed project for
the Maas Brothers building put forward by Commissioner Thomas. He stated
he looked at the proposal to see if the existing building can be used for
the trade show facility with night time entertainment. He stated they
then looked at the.program to see how it would be placed in the building.
Mr. Knight stated, on the first floor, they would see a large meeting
room and 8 to 9 small conference rooms with food service. On the next
level, he stated, would be an open configuration with moveable partitions
with a loading dock and access on grade. The third
level would be the entertainment, food and beverage facility and would
have an independent entrance on the north side. He stated there are a lot
of alternatives that have not been explored.
Mr. Knight stated their cost estimates would be $700,000 to stabilize
the building, $4.6 million to retrofit the first and second levels and $5.
8 million for the entertainment center. This would result in a $34 to $35
per square foot renovation cost. He stated the operation of the
entertainment complex would require a $25 per square buildout. He stated
the $700,000 for stabilizing the building would need to be spent, no
matter what. He stated, to retrofit the parking deck to handle heavier
vehicles would cost and additional $400,000.
Commissioner Thomas reiterated the plan to have multi-purpose
meetings rooms and heavy food service on the lower level, an exhibit hall
on the middle floor and the entertainment complex on the third.
The City Manager questioned if the cost includes all finishing. Mr.
Knight indicated it has a basic kitchen and roughed-in work and does not
include the third floor.
Phil Henderson, DDB members questioned if the feasibility of moving
any of the pillars had been considered. Mr. Knight indicated it is
feasible, but has not been thoroughly investigated.
Commissioner Deegan questioned the cost to handle the asbestos.
was indicated this would cost $90,000.
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Discussion ensued regarding how the building would be configured. It
was suggested there be some staging area in which tables and chairs could
be stored, however, tables and chairs could be rented so the City would
not have to purchase all of them. It was also indicated there could be
more than one function occurring at anyone time.
Mr. Henderson cited an example of a convention which could not be
accommodated in Clearwate~, but with this facility, could be.
The City Manager questioned the wind load, citing hurricane concerns.
Mr. Knight indicated the design will be more stringent than the code.
Further discussion ensued regarding what would be needed to stabilize the
building and what will be included in the $700,000 cost.
Commissioner Deegan questioned what would get people up to the third
floor. It was indicated there will be an escalator.
The City Manager questioned if the parking requirements were met. It
was indicated this has not been investigated.
commissioner Thomas indicated that a Marketing Research and
Feasibility Study would be the next step to. be brought to the City
Commission and this will answer many of the questions.
Mr~ Baker questioned if the concept was to lease
one individual and they would get the concessionaire.
indicated the lessee may provide all these services.
City of Clearwater would not operate the building.
the third floor to
Commissioner Thomas
It was indicated the
Mr. Baker questioned if the entertainment center had showrooms. It
was indicated the proposal includes two theaters. During the day they are
private rooms that can be 'rented out.
Discussion ensued regarding utilities. It was indicated they should
not be a problem. It was also indicated there is enough height in the
building to allow such things as boat shows.
Further discussion ensued regarding floor loads and whether there was
any contamination on the property from a former gas station.
The City Manager
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questioned if all the
was indicated no site
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calculations.
Commissioner Thomas questioned how much "fat" there is in the numbers
It was indicated there is a ten percent contingency fee.
Commissioner Thomas indicated this would be a phased deal and no
funds would be spent on the third floor until a tenant had been obtained.
Commissioner Thomas qU~otiQned if the $700,000 completes the first floor.
Keith Mowson, vice President of Heery, indicated it simply stabilizes the
building.
Commissioner Berfield pointed out it would be $700,000 and the
parking deck would not be able to be used as there is a deflection in it.
Bob Powers, Vice President of Heery, indicated the beams on the parking
deck will allow car traffic, but trucks would be prohibited.
Commissioner Berfield questioned how far beyond the $700,000 would be
needed to complete the first floor. Mr. Knight indicated another $900,000.
Questions were raised regarding the air conditioning system. It was
indicated a separate system would be installed for each floor. The City
Manager questioned if gas power versus electric had been investigated. Mr.
Mowson stated it would depend on the local authority.
The initial presentation ended at 12:25 p.m. The group traveled to
Dave and Buster's, which they toured, then flew back to Clearwater.
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Printed from page 29 / 30 of MCC06A.93 (rl Jun 93).
===============================7=========================
{O- 3-'13
ITEM #42 - Discussion re: Maas Brothers property
Commissioner Thomas referred to a proposal from William L. Haralson &
Associates for a market and financial feasibility study for a proposed
convention center complex in downtown Clearwater at the Maas Brothers site
. The proposal also includes doing an analysis on a piece of property at
pier 60. He said the Maas Brothers proposal would be approximately $20,
000 with an additional $5,000 for the Pier 60 property if done together.
Mayor Garvey felt the City would need to go out for an RFP as there
are others qualified to provide these services. She also indicated she
did not believe the proposal fits the dynamics and/or demographics of the
City of Clearwater and felt it would make more sense to have exhibit space
close to the hotels.
commissioner Thomas indicated the reason for the study was to get a
professional opinion regarding whether the proposal was feasible.
Mayor Garvey suggested the City go back to a development proposal
which had previously been submitted.
commissioner Deegan said that proposal involved the entire bluff and
indicated the Commission was not considering that at this time.
Commissioner Thomas said the proposal includes an anticipated
positive cash flow for the City and that would be part of what the study
would prove.
Mayor Garvey reiterated the feasibility study would require an RFP.
commissioner Fitzgerald felt there were two separate market studies
involved: the convention center and the entertainment portion.
commissioner Thomas said there is some interrelation between the two.
commissioner Fitzgerald asked if the Commission has defined the goals they
wish to accomplish with the Maas site.
commissioner Thomas said the proposal was very thorough on what to do
with the Maas Brothers building.
Commissioner Fitzgerald questioned whether the commission wants a
" project that will make money; will break even; or will bring people
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downtown or one the City will have to subsidize.
Discussion ensued in regard to the RFP process and the City Manager
said the RFP looks for the talent of the firm and cost considerations
would come later.
Commissioner Thomas said he wanted to look for the best people to do
the job and wished to follow the correct procedures. He felt a
convention/entertainment center could be the tool to reignite the downtown
He said if the study shows this is not the right project for the site,
he would be agreeable to tearing the building down. .
Commissioner Fitzgerald said he did not want to see the City go out
on a limb by not following the right procedures.
Mayor Garvey read an article from The Wall Street Journal which
reflected that attendance at trade show conventions has decreased due to
changing technology and does not necessitate travel in order to do
business.
commissioner Thomas said he did not feel the United States was going
out of the convention center business.
Commissioner Deegan said business people on the beach to whom he has
spoken are in favor of this concept at the Maas Brothers location. They
felt it would have a positive impact of connecting the beach with the
downtown.
Mayor Garvey said an idea was presented to her of tearing down the
Memorial Civic Center and using that site for an exhibit hall.
Commissioner Berfield moved to authorize staff to prepare an RFP to
find out if the demographics in Clearwater support the
convention/entertainment center complex proposal and to bring it back to
the Commission for review prior to it being issued. The motion was duly
seconded. .
Commissioner Thomas said the study could show something completely
different than what is being considered.
Upon the vote being taken, the motion carried unanimously.
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The City Manager asked if the Commission would consider adding the
Memorial civic Center and the property between the Beach Diner.
Commissioner Deegan felt the issue would be confused by considering
other comparisons and said he would like to concentrate on the Maas
Brothers building.exclusively.
Commissioner Fitzgerald felt limiting the use would not get much of a
response and indicated if a convention center does not work, another use
may be identified for this property.
Further discussion ensued regarding what to include in the scope of
work. The direction was for the City Manager to develop the scope of work
, arid bring it back for Commission approval.
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Printed from page 24 of MCC06A.93
(-xl-Juu-99 )
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ITEM #38 - Mid-year budget review (AS)
This report is based on six months activity (October, 1992 through
March, 1993) in this fiscal year, and although in some instances variances
have been noted in revenues and expenditures, some amendments are not
proposed until additional data can be analyzed.
General Fund revenues reflect the transfer of $101,763 to General
Fund Surplus at mid year. Budget amendments to department operating
budgets include an increase in Legal ($165,060) primarily for
unanticipated increases for professional services for outside legal
representation; a net increase of $129,129 in Non-Departmental
expenditures which includes funding for the sign amortization program ($63,
834) for the remainder of the fiscal year, funding for the maintenance of
--~the Maas Building ($25,000), and funding for the beach trolley ($32,100);
an increase in Police ($26,000) for the purchase of traffic radar units;
and an increase in the Emergency Management ($47,540) to fund the
increased activity ~nd function of this office. All increases in
operating budgets are offset by savings in other departments or increases
in operating revenues.
Water and Sewer operating revenues along with water inventory
purchases are increased to reflect increased demand and the result of the
October rate increase on the increased sales.
Gas Fund operating revenues also reflect an increase of $590,960 due
to increased demand; and increases in operating expenses for gross
receipts tax, consulting fees, and expenditures for new gas main
installations.
Bridge Fund revenues increased at mid year to reflect anticipated
interest earnings for the fiscal year.
The Marina Fund budget amendments reflect an increase in anticipated
fuel sales as well as inventory purchases of fuel for resale.
Parking Fund revenues reflect a decrease in anticipated interest
earnings based upon prior year interest earnings. Mid year amendments
also include anticipated salary savings and savings in contractual
services due to the delay in the conversion of the metered parking to
attendant pwrking at the beach.
The approved 1992/93 operating budget of the pier 60 Fund reflected ~
only revenues and expenses for three months of operation anticipating the~
closin~ of the pier for construction in January 1993. First quarter
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amendments reflected the continued operation of the pier through March
1993. It is, now anticipated that construction will start in June 1993,
and revenues and expenditures are amended to reflect operation through the
month of May.
Mid year budget amendments reflect anticipated lease revenues and
operating expenditures for fiscal year 1992/93 establishing the Atrium
Building Fund.
The General Services Fund reflects increases in expenditures at mid
year due to the retirements of the previous Department Director, Assistant
Director, and Energy Manager, recognizing unanticipated expenditures for
lump sum vacation and sick'leave funded from prior year retained earnings
of the fund.
The amendments to the Capital Improvement program total a net
increase of $672,903 including several Capital Improvement budget
increases, and Capital Improvement budget transfers and decreases.
commissioner Deegan questioned whether Robert Walker, who was listed
as one of the outside attorneys, was the same Robert Walker that
represented the Police Union. The City Attorney indicated he was the same
and is representing Officer Whitaker in the McIntyre case. Commissioner
Deegan questioned whether it was common practice for the City to use union
attorneys to represent the City's interests. The City Attorney' said Mr.
Walker was representing the officer's interests. In response to whether
the officer selected his own counsel, and the City Attorney said he
believed this was the case.
commissioner Deegan expressed concern regarding a possible conflict
of interest in paying fees to attorneys who represent the union. The City
Attorney said the reason he is representing the officer is because of the
possibility there may a conflict between the officer and the City. He
said it depends' on how the case is resolved.
The City Manager asked if there was any policy direction in the
future concerning this type of circumstance. Discussion ensued in regard
to a lawyer in this case having been selected because the officer, as well
as the City, was comfortable with him. The City Attorney said
representing the union and the officer did not strike him as a conflict;
representing the Police Chief and the union would strike him as a possible
conflict.
Budget Director Tina Wilson reviewed the major mid year adjustments
and indicated approximately $101,763 less $13,500 for traffic radar
devices is being transferred into the General Fund Surplus.
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In response tO,a question, the City Manager indicated the Permits
Supervisor, which has been eliminated, was a lower level supervisory
position. He said the Planning and Development Department needed
administrative stability and he transferred in a long term employee as
Assistant Department Director. She is also serving as the interim
Community Development Manager.
commissioner Berfield questioned whether the Community Development
Manager position would be filled. The City Manager indicated the
Community Development program was something he wished to discuss prior to
filling that position.
Commissioner Thomas moved to approve the Mid Year Budget Amendments
for FY 92/93. The motion was duly seconded and carried unanimously.
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CM-4 Maas Brothers RFP - feasibility study for entertainment/convention
center complex
The City Manager stated a proposal to update their original 1990
study is expected from Hammer, Siler and George this week.
Questions were raised regarding the status of the third floor
entertainment center and the RFP. The City Clerk responded that
Commission gave direction at the last meeting to hold off on the RFP and
to do the two proposals separately.
Discussion ensued regarding whether it would be best to: seek both
proposals at the same time, therefore knowing whether all floors will be
useable as planned; or follow through on one proposal, whereby if it fails
there would be no need for further action on the remaining floor.
A question was raised regarding the demographics of the area, and it
was stated a determination was made the proposal would be economically
feasible if subsidized.
commissioner Deegan requested a copy of the follow up study on three
sites. it was stated the study was not fully completed but what was
available would be sent out.
commissioner Thomas suggested staff move forward on the entertainment
feasibility study. The requirement of acquiring three quotes was cited,
and he stated the top two companies are located in Pasadena, California
and Dallas, Texas. It was suggested these firms could suggest a third to
contact.
commissioner Berfield moved that the City Manager proceed to find a
minimum of three firms to respond to a request for a market and
feasibility study of an entertainment complex on the Maas Brothers site,
and to recommend he talk with the two firms the City Commission is already
familiar with to see if they can give him additional leads that specialize
in the entertainment industry. The motion was duly seconded and carried
unanimously.
The City Manager stated he welcomed input from the City commissioners
to assist with this item.
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Printed from page 19 / 20 of MCC07B.93
(.3:-9 - Jun 9"4) c:.c. 7 -I :.1 - 1 3 u
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ITEM #1 - Hammer Siler George Associates proposal for convention center
feasibility. (CM)
Hammer Siler George Associates have been requested to update their
1990 study on the feasibility of a conference/convention center in
Clearwater, to be specific, to it being located in the Maas Brothers
building.
.Hammer siler George submitted a proposal with a scope of work to
include the conference/convention center market analysis, building site
analysis, and optional entertainment center analysis. Projected costs are $
15,000 for the conference/convention center market analysis, $24,700 for
the building site analysis, and $19;600 for the entertainment center
analysis.
The City Manager indicated he felt the prices were high. The Mayor
pointed out the City did not need certain portions of the proposal to be
done. The City Manager indicated the City was soliciting proposals for
the entertainment complex and the site and structure analysis were
completed.
commissioner Thomas felt $15,000 to update the conference/convention
center analysis was too expensive. He felt it should be done for $10,000.
The components of the conference center analysis would include: 1) a
review of their earlier conclusions; 2) a review of the regional
competitive structure; 3) confirmation or modification of the conclusions
from the 1990 study; 4) confirmation or modification of projections for
facility size; 5) preparation of an operating proforma; and 6) preparation
. of an analysis of the economic impact.
Commissioner Deegan did not feel numbers four or five were needed but
one, two, three, and six were.
commissioner Thomas referenced a letter from Phil Henderson of the
Chamber of Commerce listing 17 groups who would like meeting space in
Clearwater.
Commissioner Thomas questioned taking out Item #5, the proforma.
Commissioner Deegan stated while it is needed, he did not feel Hammer
Siler George had to provide it. The City Manager pointed out it is
important to have good information regarding the income and expenses of a
convention facility.
City Manager to approach \a~
the conference/convention
The consensus of the Commission was for the
Hammer Siler George to see if they would perform
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center market -analysis only, including all six comp~nents, for $10,000 and
to bring this' item back to the Thursday night meeting.
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~ b) (Cont. from 7/12/93, CM1) Hammer-Siler-George Associates
convention center feasibility
proposal for
The City Manager stated Hammer-Siler-George had declined to do the
study for $10,000. He stated he requested three prices, two of which came
in and one did not.
Commissioner Thomas stated he had a proposal for $9,500 and he
inquired regarding authorization for the City Manager to go ahead with the
lowest bid.
Mayor Garvey expressed concern that they could not proceed with this
phase without making a decision regarding the other two floors.
commissioner Thomas moved to authorize the City Manager to move ahead
with the lowest bid. The motion was duly seconded.
commissioner Fitzgerald stated he did not feel confident with the bid
until he knew what the bidders were looking at.
Commissioner Deegan felt the information received would be useful and
he felt they should move forward.
Commissioner Fitzgerald stated he was startled when he received the
bid from Commissioner Thomas. He was concerned the proposal was addressed
to a Commissioner at an address other than the City's. He felt it was
important that there be one central point of contact and was concerned
that if two individuals were putting forth a proposal, they might not be
identical. He expressed a feeling that the RFP process should be out of
the political arena and felt it was inappropriate for it to come about in
the manner in which it did. Mayor Garvey expressed agreement with
Commissioner Fitzgerald's opinion.
commissioner Thomas stated he did not want a formal RFP and felt the
Commission has discussep his moving forward with the expert and getting
with the City Manager to obtain three independent quotes. He felt the
matter was handled in the Sunshine and was done in a manner to try and
expedite the process.
commissioner Fitzgerald stated he would like to institute a
where it not be handled this way again and there be a sole point
contact.
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The City Manager stated it was his thought that he was to contact
three firms.
Mayor Garvey stated she felt they should go for a RFP.
Discussion ensued regarding how many bids they had and if they were
under $10,000. The code was researched and it was determined that if it
. was under $10,000, it would not be necessary to go for a RFP.
It was stated the City had three quotes, two for approximately $20,
000 and one for $9,500. It was determined a contract could be awarded.
Upon the vote being taken; Commissioners Berfield, Deegan and Thomas
voted "Aye",' Commissioner Fitzgerald and Mayor Garvey voted t1Naylt. Motion
carried.
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Printed from page 18 / 19 of MCC08C.93
(19-Jan-94)
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ITEM #19 - Direction request re: Downtown Development Plan (PLD)
since the Plan was last considered by the City commission in February,
1993, other review agencies have provided the City with both formal and
preliminary review comments.
The Downtown Development Plan contains several recommendations which
may no longer be considered valid. Examples are provided in the following
paragraphs.
On page 18 under the discussion of the Design Issues for the Bayfront
District, the Plan notes that the Maas Brothers building should be removed
as soon as possible to improve the aesthetics of the Cleveland Street
entryway into the Downtown. Along the same lines, removal of the surface
parking at the Maas Brothers and Coachman Park sites is recommended. In
this same section, there is discussion about closure and vacation of Drew
Street to allow Coachman Park to be linked with Clearwater Harbor.
On page 21 under Design Issues for the Core District, the Plan
discusses removal of surface parking in this district. This may conflict
with the Commission's decision to provide parking on Cleveland Street.
On page 23 under the Functions section for the Eastern Corridor
District, there is discussion about the East End Project involving retail
and/or residential development on the current City Hall Annex site.
Changes are needed to the Plan to reflect more current Commission
decisions and direction is being requested.
Concerning approval of the process for the Plan, the City has
received formal approval of the associated Comprehensive Plan Land Use
Plan amendments relative to the uexpansion areas" on the periphery of the
actual Downtown from the Tampa Bay Regional Planning Council. We are
anticipating similar approval from the Department of Community Affairs.
Approval will also be needed from the pinellas Planning Council and the
Countywide Planning Authority (Board of County Commissioners) for these
periphery areas.
Based on conversations with pinellas County Planning and Legal staff, 1\
it appears to be advantageous for the 'City to separate the lIexpansion ,~
areas" from the Community Redevelopment Agency portions of the Plan. This"
revision will minimize confusion and allow the two component parts to the
overall Downtown Development effort to be considered on separate tracks.
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The proposed total approval of the Plan, associated Land Development
Code amendments, and the expansion area Land Use plan amendments, assuming
no major plan changes are needed, is anticipated for November/December,
1993.
Scott Shuford, Planning Manager, stated the plan as approved in
February, 1993, included four areas that would be added to the Downtown
LUP classification: a) two would have an urban center zoning
classification but would not be part of the CRA plan, as there is no
proposal in the plan to expand the eRA boundary and b) two areas would
have a zoning district to be created for them which would provide an
incent.ive for providing a higher density multi-family use and also allow
some high tech type manufacturing options.
There are four components to the plan: 1) approval of both the
Downtown and CRA plans plus an addendum that addresses four areas,
referred to as the periphery area, that had the land use plan
classification associated with them; 2) zoning changes for two areas - one
just south of the annex and the other south of Drew Street - to urban
center zoning district and land use plan changes; 3) land use plan
classification as Downtown District for four areas outside the existing
downtown; and 4) many land development code amendments regarding urban
center zoning district.
Jim Polatty, Planning 'and Development Director, stated the
recommendation regarding removal of the Maas Brothers building may need to
be. changed. The City Manager stated a feasibility study is under way
regarding reusing the existing building. He questioned whether language
should be incorporated that if the existing building is not found to have
any feasible use it should be removed. He stated this will eliminate
having to amend the plan again.
Mr. Polatty stated they are simply providing options. He suggested
the same be done with the eRA plan which would not counter the desired
results, but give options. He cited the issues of surface parking on
Cleveland Street and the closure and vacation of Drew Street to allow
Coachman Park to be linked to Clearwater Harbor as examples where options
could be given.
Regarding the Maas building and design issues, Mayor Garvey
questioned whether options could be incorporated to cover the ifs/ors
without changing the flavor of the plan.
Scott Shuford suggested, rather than going through each issue, \i~
providing options as the standard approach for all yet undecided issues. ~,
. 'He stated he will provide a revised copy with additions, based on changes
that are option oriented, noted in a summary.
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(15-Feb-96)
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ITEM IV. - New Business
a) Transfer of available balance in CRA Trust Fund as of 9/30/93 for
funding of redevelopment projects
Chapter 163 of the Florida Statutes requires that all monies rema1n1ng in
the CRA Trust Fund at the end of the fiscal year be appropriated for a "
specific redevelopment project pursuant to an approved Community .
Redevelopment Plan" or deposited into the debt service fund to be used for
subsequent retirement of existing debt. Failure to do one of the above
results in a requirement to return any such balance to the contributing
taxing authorities, in this case the City and the County.
The following list of projects are believed to qualify for appropriation:
Cleveland Street parking modifications
Maas Brothers repair/renovation
Bayfront park renovations
Bilgore parking lot construction
Facade improvements assistance for downtown businesses
Train station acquisition
The Executive Director indicated he felt the Park Street improvements
could also be added to the project list.
Chairperson Deegan questioned if the whole sum was put into one of the
projects and it was found that all the funds would not be needed, could it
then be transferred to another project. It was suggested the CRA adopt
all the projects as possible uses for the funds.
Trustee Thomas moved to authorize the transfer of whatever balance remains
in the eRA Trust Fund as of September 30, 1993 into a project which would
include the options of Cleveland Street parking modifications, Maas
Brothers repair/renovation, Bayfront park renovations, Bilgore parking lot
construction, Facade improvements assistance for downtown businesses,
Train station acquisition, and Park Street improvements. The motion was
duly seconded and carried unanimously.
It was indicated this would show up as one project which encompasses all~r\
of the options. , 'V
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b) Maas Brothers Building - Haralson Report
Commissioner Thomas said he would like to have a decision on whether
or not to proceed with converting the Maas Brothers property into a trade
show, multi-purpose and convention. center with an entertainment complex on
the third floor. He said the Haralson Report proves the feasibility of an
entertainment complex. He said there have been past reports on the
feasibility of a convention center in Clearwater. He said the Heery
report shows how the Maas Brothers building can be renovated in two phases
He felt it was now time to decide what to do with this proposal.
commissioner Thomas moved to adopt the Heery plan using Schemes A and
B, and upon having an acceptable tenant for operating the entertainment
complex on the third floor, to exercise Scheme C.
Commissioner Fitzgerald pointed out the agenda item reflects the
Haralson report and he thought there would be dicussion of this.
The motion was duly seconded.
Commissioner Fitzgerald questioned how the potential attendance
figures were derived, indicating he was not very impressed with the report
He said he does not accept the figures just because they are in the
report. Commissioner Deegan said subsequent pages reflect how the figures
were computed. Commissioner Fitzgerald said he still could not understand
how the figures were derived. He questioned the figures in table 8.
Commissioner Deegan said the figures are based on experience in similar
types of entertainment centers. Commissioner Fitzgerald questioned
whether the market population was arrived at through surveys or guesses.
commissioner Berfield said most use a general formula in arriving at
figures. Commissioner Thomas said market research is statistical and is a
science and is recognized. He commented this report was done by
professionals.
Commissioner Fitzgerald, referring to the fi~ancial projections,
indicated no attempt has been made to project rent or developmental costs
at this time. He questioned whether these figures were important to know.
Commissioner Thomas said these figures would be negotiated with the tenant
. Commissioner Fitzgerald indicated the Commission has not decided how
much they want to invest.
Commissioner Fitzgerald expressed concern the noise intensity of the
facility would not be appealing to the older generation as the report
showed Clearwater's greatest population to be in the 60 plus age group. \
Commissioner Thomas said this was taken into consideration when the reportC\'
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Commissioner Fitzgerald said the report referred to a concept similar
to a Dallas complex with which he said he was familiar. He indicated this
complex was not the booming success it was touted to be. He said he had a
problem with the Commission being asked to react to this report as the
basis for developing this type of facility which would become City.
supported. He said there is nothing in the report that would make him
risk the City's money in this project.
Commissioner Thomas said the City would not invest in the third floor
until there is a tenant. Mayor Garvey questioned where the money would
come from for the first two floors.
Commissioner Fitzgerald felt the high number of retirees in the area
would not support such a facility and Commissioner Thomas said the report
tells how much the facility will produce. Commissioner Fitzgerald
expressed concern the report tells what Mr. Haralson thinks the Commission
wants to hear.
Commissioner Deegan pointed out in the first full year of operation
there is a potential of a $1.9 million gross profit. Commissioner
Fitzgerald said he did not agree a profit projection could be made at this
time.
Commissioner Berfield found the figures in the report to be extremely
conservative indicating they do not include 1 million tourists per year.
Commissioner Fitzgerald responded if this is such a super idea, why
is there no one beating down the door to do it. He had a problem with
Clearwater spending a great deal of money on this facility and felt this
is something the private sector should do.
Mayor Garvey asked where the money would come from for the renovation
of the first two floors. commissioner Thomas indicated this would be
handled by the City Manager.
commissioner Deegan asked for clarification of the motion on the
floor and the City Clerk read back the motion as ~ollows: the motion is
to adopt the Heery plan using Schemes A and B, and upon having a tenant
acceptable for the entertainment complex, then to execute Scheme C.
Commissioner Deegan said he was not convinced the City should start
the first two floors until there was a tenant for the third floor.
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Commissioner Thomas stated the market place supported a convention
center. Renovations to the first floor would also replace the Community
room at the Annex. However, he agreed to amend the motion if the 'others
would not support it as stated.
Commissioner Deegan asked the motion on the floor be amended to
reflect the City would not go ahead with Schemes A and B until such time
as a tenant is found for the third floor. The maker of the motion and
seconder accepted the amendment~
Commissioner Deegan' said until this proposal is finalized that the
'City should stay open to all opportunities that are presented regarding
the Maas Brothers property.
I.
Commissioner Thomas said he hoped the City Manager was being directed
to find a third floor tenant.
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Upon the vote being taken on the motion on the floor, Commissioners
Berfield, Deegan and Thomas voted "aye;" Commissioner Fitzgerald and Mayor
. Garvey' voted 11 nay. " Mot ion carried.
Commissioner Deegan moved to direct the City Manager to discuss with
Dr. Webster the college's proposal., The motion was duly seconded and
carried unanimously.
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Printed from page 28 of MCC09C.93
(08-0ct-93)
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ITEM #20 - Special presentations of widespread public interest
a) Doctor Kenneth E. Webster re: purchase of Maas Brothers Building for an
Osteopathic Medicine College
Dr. Kenneth Webster, Florida College of Osteopathic Medicine,
presented background information on the college. He said the Tampa Bay
area has a large contingent of osteopathic physicians and hospitals.
Several osteopathic physicians in the Tampa Bay area have joined together
in an effort to establish an osteopathic medical college. In Florida,
over 4,000 students were not accepted into the four Florida medical
schools. An extensive feasibility study to identify the need for such a
medical institution in the Tampa Bay area has been completed. A state
license has been received to proceed towards accreditation. He said other
sites had been reviewed and the Maas site ranks in the top four. He said
the college is interested in the availability of the former Maas Brothers
property as it could be considered for a campus due to the size of the
facility and proximity to the library.
Mr. Webster said the economic impact study conducted by Florida Power
Corporation indicates an annual impact in excess of $20 million. He said
this could be a signature project, drawing many to the area. Cost
estimates are available and the college has been approved for a $3 million
bond issue. He said they would like to have a building by January 1994.
Commissioner Thomas asked if the City Hall Annex site had been
considered, and Mr. Webster said this was not considered to be as
appealing 'as the Maas Brothers site.
b) Maas Brothers Building - Haralson Report
Commissioner Thomas said he would like to have a decision on whether
or not to proceed with converting the Maas Brothers property into a trade
show, multi-purpose and convention center with an entertainment complex on
the third floor. He said the Haralson Report proves the feasibility of an
entertainment complex. He said there have been past reports on the
feasibility of a convention center in Clearwater. He said the Heery
report shows how the Maas Brothers building can be renovated in two phases
. He felt it was now time to decide what to do with this proposal.
Commissioner Thomas moved to adopt
B, and upon having an acceptable tenant
complex on the third floor, to exercise
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the Heery plan using Schemes A and
for operating the entertainment
Scheme C.
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Commissioner Fitzgerald pointed out the agenda item reflects the
Haralson report and he thought there would be dicussion of this.
The motion was duly seconded.
Commissioner Fitzgerald questioned how the potential attendance
figures were derived, indicating he was not very impressed with the report
. He said he does not accept the figures just because they are in the
report. Commissioner Deegan said subsequent pages reflect how the figures
were computed. Commissioner Fitzgerald said he still could not understand
how the figures were derived. He questioned the figures in table 8.
Commissioner Deegan said the figures are based on experience in similar
types of entertainment centers. Commissioner Fitzgerald questioned
whether the market population was arrived at through surveys or guesses.
Commissioner Berfield said most use a general formula in arriving at
figures. commissioner Thomas said market research is statistical and is a
science and is recognized. He commented this report was done by
professionals.
commissioner Fitzgerald, referring to the financial projections,
indicated no attempt has been made to project rent or developmental costs
at this time. He questioned whether these figures were important to know.
Commissioner Thomas said these figures would be negotiated with the tenant
. Commissioner Fitzgerald indicated the Commission has not decided how
much they want to invest.
commissioner Fitzgerald expressed concern the noise intensity, of the
facility would not be appealing to the older generation as the report
showed Clearwater's greatest population to be in the 60 plus age group.
Commissioner Thomas said this was taken into consideration when the report
was done.
commissioner Fitzgerald said the report referred to a concept similar
to a Dallas complex with which he said he was familiar. He indicated this
complex was not the booming success it was touted to be. He said he had a
problem with the Commission being asked to react to this report as the
basis for developing this type of facility which would become City
supported. He said there is nothing in the report that would make him
risk the city's money in this project.
commissioner Thomas said the City would not invest in the third floor
until there is a tenant. Mayor Garvey questioned where the money would
come from for the first two floors.
Commissioner Fitzgerald felt the high number of retirees in the area
would not support such a facility and Commissioner Thomas said the report I
tells how much the facility will produce. Commissioner Fitzgerald ~
expressed concern the report tells what Mr. Haralson thinks the Commission
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wants to hear.
Commissioner Deegan pointed out in the first full year of operation
there is a potential of a $1.9 million gross profit. Commissioner
Fitzgerald said he did not agree a profit projection could be made at this
time.
Commissioner Berfield found the figures in the report to be extremely
conservative indicating they do not include 1 million tourists per year.
Commissioner Fitzgerald responded if this is such a super idea, why
is there no one beating down the door to do it. He had a problem with
Clearwater spending a great deal of money on this facility and felt this
is something the private sector should do.
"'-~
Mayor Garvey asked where the money would come from for the renovation
of the first two floors. Commissioner Thomas indicated this would be
handled by the City Manager.
Commissioner Deegan asked for clarification of the motion on the
floor and the City Clerk read back the motion as follows: the motion is
to adopt the Heery plan using Schemes A and B, and upon having a tenant
acceptable for the entertainment complex, then to execute Scheme C.
Commissioner Deegan said he was not convinced the City should start
the first two floors until there was a tenant for the third floor.
commissioner Thomas stated the market place supported a convention
center. Renovations to the first floor would also replace the Community
room at the Annex. However, he agreed to amend the motion if the others
would not support it as stated.
Commissioner Deegan asked the motion on the floor be amended to
reflect the City would not go ahead with Schemes A and B until such time
as a tenant is found for the third floor. The maker of the motion and
seconder accepted the amendment.
Commissioner Deegan said until this proposal is finalized that the
City should stay open to all opportunities that are presented regarding
the Maas Brothers property.
Commissioner Thomas said he hoped the City Manager was being directed,,\~
to find a third floor tenant. ~'"
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Upon the vote being taken on the motion on the floor, Commissioners
'Berfield, Deegan and Thomas voted "aye;" Commissioner Fitzgerald and Mayor
Garvey voted "nay." Motion carried.
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Commissioner Deegan moved to direct the City Manager to discuss with
Dr. Webster the collegets proposal. The motion was duly seconded and
carried unanimously.
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Printed from page 4 of MCC1QC.93
(15-Feh-94)
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ITEM #6 - Direction re: presentation to Tourist Development Council (TDC)
Commissioner Thomas stated he met with Commissioner Rainey regarding
the Tourist Development Council to receive his input regarding funding for
downtown development in Clearwater. Mr. Rainey suggested Clearwater
request to be agendaed for the TDC's November meeting.
Commissioner Thomas asked that. staff be directed to make a
presentation to the Council, requesting $5 million to renovate the Maas
Brothers building as a convention center. He stated ~r. Rainey was
receptive to the presentation and request.
Commissioner Fitzgerald stated he thought the issue of a convention
center at in the Maas Brothers building was contingent upon a commitment
for the entertainment center for the third floor. He stated issues,
. including cost to the citizens, maintenance, and whether economically
feasible, have not been settled. He expressed concern that no public
input was received.
Commissioner Thomas stated a motion was passed to go forward with the
convention center subject to acquiring a tenant for the third floor. He
stated it is a tourist oriented project, and trying to acquire funding
from the TDC is a positive way of moving forward on the concept.
commissioner Thomas moved to direct the City Manager to create a
presentation for the TDC November meeting in order to request funding of $
5 million for the renovation of the Maas building to convert it to a
convention center. The motion was duly seconded.
Commissioner Fitzgerald stated the Commission should not move forward
on this until the cost to Clearwater is known. He stated other
communities with convention centers have to subsidize them.
commissioner Thomas stated 80% of all trade shows in the United
States utilize 50,000 square feet or less. He expressed concern regarding
the adverse decision in the Scientology case regarding taxation, and a
constitutional amendment allowing no more than 3% property tax increases
in the next three years. He felt the City needed to be proactive in
developing businesses and the tax base. Commissioner Thomas stated the
Commission needs to get behind the businesses of the City, and the
trade/convention center concept is a means of doing this. He believes it~
i~~ime to be aggressive in the commercial arena. "'~
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Mayor Garvey stated it would be okay to make a request for funding,
but felt asking for $5 million is not realistic in that the TDC promotes
all of Pinellas County.
Commissioner Deegan stated he supports the request. He stated the
second penny of the tax is available due to the refinancing of the Dome.
The county underwrote a study three years ago which determined there is a
market for the size center being considered. He feels the county will
help, and it is time the City gets back some of the dollars it has been
donating.
Mayor Garvey stated the study also said the convention center would
not survive without a major hotel.
Commissioner Berfield questioned when the request for dollars needs
to be made to get into the budgeting process.
Commissioner Thomas stated County Commissioner Rainey said they would
welcome a presentation at their November meeting. Mr. Rainey has tried to
develop a development program in Clearwater, and is waiting for the City
to ask.
Mayor Garvey requested funds for subsequent subsidies also be sought.
Commissioner Berfield felt the request for the building should be
presented first, with other issues being addressed after the 3rd floor
lease is acquired.
Commissioner Thomas recommended renovation of the Maas building in
three stages: 1) the convention/trade show concept, 2) food service, and 3)
entertainment complex, which will be easier to get once the building is
ready to.move into.
Mayor Garvey supported the request to the TDC, but not the trade show
concept.
Upon the vote being taken, Commissioners Berfield, Deegan and Thomas
and Mayor Garvey voted lIaye.n commissioner Fitzgerald voted I1nay."
Motion carried.
. Commissioner Deegan requested an update regarding the 3rd floor.
'Kathy Rice, Deputy City Manager stated the City Manager is working with a tl
company in Texas to develop a RFP. A time frame is unknown. ~~
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Printed from page 40 / 41 of MCC12C.93 (lB-Feb-94)
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Commissioner Deegan referenced a memorandum to Ms. Rice from Hammer,
Siler George and indicated he felt their prices were too high to update
their study of the Maas Brothers facility as a convention center. He
questioned whether or not Mr. Klagis could do the update. Mayor Garvey
suggested a proposal be requested. Commissioner Thomas expressed a
concern as Mr. Klagis is on Mr. Seaton's payroll and Mr. Seaton has a
prejudice against the project.
.
commissioner Berfield indicated this would be the same situation as
someone working for a Commissioner doing the City Attorney audit.
Commissioner Thomas questioned whether or not there were any other
experts in the field. The City Manager indicated there were.
Mayor Garvey expressed concern regarding the cost being too high.
Commissioner Deegan suggested Hammer Siler George be requested to perform
only the market research report.
Commissioner Berfield suggested that staff find out from the tourist
development council exactly what information they would consider to be the
appropriate update.
'Commissioner Deegan reiterated he is only talking about the update of
a market research report. Commissioner Fitzgerald expressed concerns that
the old report was not site specific in any way.
Commissioner Thomas questioned the need to do both the market update
as well as an engineering analysis. commissioner Deegan pointed out that
the engineering analysis has been done by Heery and that is not needed.
Commissioner Fitzgerald stated that Hammer Siler George would have to
look at it in order to draw the study together.
Mayor Garvey suggested staff call Hammer Siler George regarding doing
only the update of the market analysis. Ms. Rice indicated she would also
call TDC to find out exactly what they expect in the report.
Commissioner Thomas suggested giving
to $40,000. Commissioner Deegan felt the
000 and he suggested $20,000.
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report would not be worth $40,
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commissioner Thomas moved to authorize spending up to $20,000 to have
an update of the market research report for the convention center being
specific to the Maas Brothers site being done by Hammer Siler George. The
motion was duly seconded. Upon the vote being taken; Commissioners
Berfield, Deegan and Thomas and Mayor Garvey voted ltAyell, commissioner
Fitzgerald voted "Nay". Motion carried.
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Printed from page 18 / 19 of MCC01A.94
(-22 reb-9-4)
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Ms. Rice indicated Hammer, Siler, George was not willing to update
the convention center study for $20,000. She also indicated they want to
use a separate firm to do the building analysis. Ms. Rice said they felt
this would hold more weight with the Tourist Development Council (TOe).
Ms. Rice said they would do this for $41,300 plus direct expenses which
she recommended be capped in some manner. Ms. Rice said if the Commission
did not want to use Hammer, Siler, George, the City would need to go out
for bid on these services and the process would be slowed down.
Commissioner Deegan said Hammer, Siler, George would be willing to do
the update of the market analysis for $15,600 plus direct expenses which
might get it under the $20,000 already authorized. Ms. Rice stated TDC
personnel indicated the City needed both pieces of this to be accepted.
Commissioner Deegan stated Herry had already done the analysis of the
building and he wasn't willing to authorize spending another $25,000 to
have another firm do the same study.
commissioner Thomas said he disagreed with the TDC requesting the
City to provide another engineering study. Commissioner Thomas requested
the TDC tell the City the total dollars they had collected from the City,
where that money was spent, and provide the City with copies of all
advertisements. Commissioner Thomas estimated the City contributed about $
40 million to the TDC and suggested the City look at how that money
actually was used to redevelop Clearwater's tourist industry.
Commissioner Thomas requested the City Attorney provide him with the
guidelines under which the TDC was created, how the TDe was to use its
funds, and what level of control the City had over the use of those funds.
The Mayor stated it was important to look at possible competition
created by the proposed Music Amphitheater in Tampa. She repeated her non
support of the Dave and Busters proposal. Commissioner Deegan answered
that the Tampa proposal totally differed from what is being proposed for
the former Maas Brothers site. commissioner Thomas felt it was time to
rebuild Downtown and the proposal for the old Maas Brothers building was
one of the lower cost entrances into that rejuvenation. commissioner
Thomas stated he would not oppose a RFP being put out for the whole bluff
at the same time the Maas project is being pursued.
commissioner Deegan moved that the City finalize and complete
negotiations with Hammer, Siler, George, and Associates to do just the
update of the market analysis for the conference center at a cost not to
exceed $20,000. The motion was duly seconded.
Commissioner Fitzgerald said he was not in favor of the proposal as ~_
he felt far too much money had already been spent getting consultants' .J~~
views on this particular project. He said he was not in support of the ~
convention center approach as it has been proposed and he has severe
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reservations about the entertainment portion. He agreed the whole bluff
should be considered for development.,'
Upon the vote being taken, Commissioners Berfield, Deegan, and Thomas
and Mayor Garvey voted "Aye" and Commissioner Fitzgerald voted HNay.u
Motion carried.
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Printed from page 40 / 41 of MCC01E.94
(0"7 -A}JJ. 9"4)
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Item - Maintenance of the Maas Brothers building
The Interim City Manager said staff has concerns about the appearance
of the Maas Brothers building and recommended the exterior of the building
be painted. The Acting City Manager, Bill Baker, explained that ties that
once anchored the side panels now need removal in order to roll paint on
the building. The cost to paint will be $14,000.
Mr. Baker said the roof still needs replacement.
it rains causing the roof to pull away from the walls.
rapidly deteriorating and about to cave in. A cost of
000 has been estimated for the roof replacement.
Water collects when
The roof is
approximately $125,
Commissioner Deegan moved to authorize the expenditure of $14,000 to
paint the exterior of the Maas Brothers building and that staff acquire '
estimates ,on the cost of repairing the roof. The motion was duly seconded.
Commissioner Berfield asked why the pins were not removed when the
panels were detached. Mr. Baker said when that work was completed, plans
were to raze the building and the contractor was not paid to remove the
pins.
Upon the vote being taken, commissioners Berfield, Deegan and Thomas
and Mayor Garvey voted I1Aye." Commissioner Fitzgerald voted UNay."
Motion carried.
Commissioner Berfield asked if there was a time frame for making a
decision regarding the use of the Maas Brothers building. Commissioner
Thomas indicated there was presently a great deal of activity and felt
within six weeks some exciting developments would be presented.
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Printed from page 31 of MCC03A..94
(~1 P-111r 9 S) <;}.
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b) Stein Mart, Inc. Lease - Maas Brothers Building
Key elements of the proposed lease with Stein Mart, Inc. are: 1) by
May 15, 1994, the City is to deliver the premises ready for the lessee to
begin lessee's work. By August 1, 1994 or a date to be agreed upon, the
City will have to complete repairs and renovations; 2) term of the lease
is 10 years with a five year option; 3) minimum rent during the primary
term or the extension period is $150,000 per year or $12,500 per month; 4)
Lessee shall pay all real estate taxes levied or assessed against the
premises; 5) Lessee shall arrange for the completion of interior
improvements in the premises. This work is subject to reimbursement. The
Lessee shall be entitled to a rent credit for 1/2 of the work, subject to
a maximum total cost of $450,000 and a maximum rent credit of $225,000.
The lessee shall be entitled to recover a total of 1/2 of the cost of the
interior work as a credit against minimum rent payments, to be taken
monthly for the first 36 months of the primary term i.n installments equal
to 1/36th of the total credit; and 6) the existing parking meters in this
area will be removed by the City or "hooded" so as to provide free parking
at all times to Lessee's customers throughout the entire primary term and
extension of the lease.
Peter Gozza, Community Redevelopment Agency Executive Director,
provided information regarding Stein Mart. He stated the funds to be
expended in order to renovate Maas Brothers that are directly related to
the Stein Mart occupancy is $533,610. The renovation cost for the entire
building is currently estimated at $1,776,400. A $402,000 expenditure to
upgrade the parking deck requested by Stein Mart has been withdrawn.
He stated it has been requested the City pay half of tenant
improvements not to exceed $255,000 resulting in a total of $758,610 for
the Stein Mart portion of the renovation. He stated this would result in
a 6.6 year break even point for the City.
He stated to date, the City has $2,077,000 invested in the property.
He reviewed the economic impact analysis stating that Stein Mart will
employ 80 individuals, 40 full time and 40 part time. He stated 30
indirect employees will be needed in the region to support the operations
and associated spending from the new facility and its employees. The
direct payroll from the new operation is estimated at $600,000. An
additional $600,000 will be generated in regional payrolls to provide
goods and services for the facility and its personnel. Sales at the store
are expected to reach $4.8 million within 3 years. Other area businesses
can be expected to indirectly receive an additional $1.8 million in
increased sales. due to direct purchases of goods and services by this.
store and indirect purchases made by employees and suppliers.
The City Attorney indicated the draft of the lease was reviewed on
Friday of last week. The city's proposal was sent to Stein Mart and they
have responded. Said response is attached as Exhibit C to these minutes. ~
The city Attorney reviewed the proposed changes as submitted by Stein Mar~~
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Regarding Stein Mart's comment on Section 7a, regarding the common
area maintenance (cam), Commissioner Deegan asked what areas would be
included. Mr. Gozza stated parking lots, elevators, landscaping, etc.
The City Attorney indicated this section would be expanded in the final
draft. Commissioner Thomas commented it is highly unusual to give a
tenant a choice regarding cam.
Regarding their comments on ac, regarding the taxes and their request
for a $25,000 per year cap, Mr. Gozza indicated they were questioning
whether or not the $20,000 for the cam and the funds for taxes could be
placed in a pool.
Regarding their ability in 13b to request a variance for a sign,
Commissioner Thomas questioned what provisions would be made for tenants
on the other floors. Mr. Shuford stated other tenants would be able to
have signs.
Regarding Section 34 and Stein Mart's concerns regarding additional
occupants, it was indicated they would like to see retail in the entire
building. The City Attorney indicated their concern was that other uses
may be incompatible. Stein Mart thought a community room could be a
problem.
Mayor GaJ~ey questioned the parking. Mr. Gozza indicated they were
asking for non-exclusive rights to the 720 spaces located between the
building and the Library. This included the number of spaces on the deck.
Regarding Section 35 on relocation, the City Attorney indicated they
were not pleased with relocation not being at their sole discretion.
Commissioner Deegan questioned the shortest term of the lease. It
was indicated it was ten years. He questioned if the five year extension
was at the City's option. The City Attorney indicated it was Stein Mart's
option.
Section 36, recapture, the City Attorney indicated this is required
by the Charter and Stein Mart did not care for staff's proposed language.
They have come up with their own formula for reimbursement of damages
should they be forced to leave the property.
Regarding exhibit C, the work schedule, Mr. Gozza indicated city
staff felt the schedule was too loose and added language. He indicated
Stein Mart would prefer to see this prior to signing the lease.
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commissioner Fitzgerald stated that generally, the idea of leasing
the building has merit, however, he had problems regarding the cost of the
City to renovate the building. He was particularly concerned about Stein
MartIs ability to terminate the lease in the third year if their gross
sales do not meet their kick out threshold while the City is making a
commitment. of 10 to 15 years. Mr. Gozza pointed out they will spend $255,
000 to make improvements to the building.
commissioner Fitzgerald felt this was the cost of doing business. He
was also concerned regarding the 15 year time frame and what impact that
would have on future development of the entire bluff. He felt
redevelopment of the entire bluff was an issue the Commission needed to
address.
Mr. Gozza pointed out Stein Mart is usually generating $6 million in
sales in three years. He stated this would be their largest store and the
first in a downtown location. He stated he looked at the Stein Mart store
as an anchor for downtown development.
Commissioner Fitzgerald again questioned whether or not the
Commission wished to tie up the bluff for the period of time of the lease.
He felt the way the lease was worded, Stein Mart had assured themselves of
space in any redevelopment in that area and were paying $225,000 for that
privilege. Mr. Gozza felt it would be at least 10 years before anything
was done on the entire bluff.
Commissioner Fitzgerald stated he was not saying that it was an
impossible deal, however, he felt the City needed to protect itself.
Commissioner Deegan stated he felt the City had been waiting for
something like this for some time and the Commission needed to make it
happen. He said the Dunn and Bradstreet on Stein Mart is outstanding. He
felt Stein Mart would bring tourists and residents to the downtown area as
this was a class A department store. He felt they carried high quality
merchandise, slightly off price.
He questioned how an investment in Stein Mart would compare with
leaving the funds in an account. Mr. Gozza indicated the financial people
indicated the return on the investment looked good. Mr. Gozza emphasized
that the Commission should not just look at this project, as a number of
retailers will make a decision to locate in downtown based on the due
diligence of Stein Mart.
Commissioner Deegan questioned if Lee Arnold had experience in
dealing with this company. Mr. Gozza indicated he has and Mr. Arnold
indicated he has put Stein Mart stores in some of the finest shopping
centers.
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Mayor Garvey stated she shared some of Commissioner Fitzgerald's
reservations but felt if the Commission wanted to do something, they
needed to be somewhat amenable.
Jay Keyes spoke in opposition to the lease stating the rent was too
low.
Joyce Baskin spoke in favor of the lease stating that downtown has
struggled to find an anchor. She felt that Mr. Gozza had done a good job
in bringing Stein Mart to the table. She started it is not an outlet and
is a terrific store. She stated this will bring in other retailers and
the bluff will be developed. .
Bob Bickerstaffe stated he still wanted a multi-purpose.c~v~c center
with an entertainment complex on top of the building. He felt the
downtown Clearwater area needed something to replace the old auditorium.
He indicated he would like to see harder bargaining regarding the lease
and he preferred something more beneficial than a department store.
Jennifer Sample stated she had personal experience with Stein Mart in
Texas and they were a prestigious store ?nd will attract other high
quality stores to downtown.
Commissioner Fitzgerald stated there were still some points that
needed to be
ironed out. He indicated he was not opposed to leasing the property to
Stein Mart but did not want to find the Commission with their hands tied
at some point in the future.
Mayor Garvey questioned the $20,000 common area maintenance and $25,
000 cap on taxes. Commissioner Deegan stated Stein Mart was proposing the
funds be placed in a pool and they could be shifted one from the other but
there would be a cap of $45,000.
Mr. Gozza indicated Stein Mart had not realized they would have to
pay taxes and it was not something they had considered in their planning.
He stated this was an attempt to attract a national tenant that would
produce a lot of spin.
Commissioner Deegan questioned the added income if Stein Mart hits $6
million in sales. Mr. Gozza stated he believed that would be an
additional $37,000 per year.
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Commissioner Thomas questioned the amount of tax' revenue to be
generated. Mr. Gozza indicated the County had updated their figures.
Commissioner Thomas expressed concerns regarding the wide variance between
the original and the revised figure.
Commi.ssioner Thomas stated he did not care for the lease the way it
was structured as it was too easy for Stein Mart and the city was having
to put in too much. He stated he would be willing to go forward with the
lease if the rest of the Commission were willing to commit regarding what
they would do with the rest of the building. He felt it would take $5
million to renovate the building.
commissioner Deegan requested the Interim City Manager's opinion. Ms.
Deptula indicated she supported what has been done. She stated staff can
meet the time frames imposed for the renovations and the estimates
included a 10,000 square foot community room. There are concerns
regarding egress from an assembly use. She further reported that Dean
'Rowe and Stuart Donnell had been taken through the building, however, they
have not been able to provide their report regarding the building.
Bill Baker, Acting Assistant City Manager, indicated if the property
remains primarily retail, a full rehabilitation of the building would not
be necessary. He stated in order to meet Stein MartIs time frame,
renovations will have to be on a fast track.
Commissioner Thomas stated a problem with finding tenants for the
other two floors will be that they will not want to pay more than Stein
Mart. He expressed concerns regarding access to the top floor once Stein
Mart is occupying the middle floor. Mr. Baker indicated this would be
done in stages.
commissioner Thomas indicated he would like to see the bottom floor
as a trade show and the third floor as a conference center with a
restaurant. He again stated he wanted a commitment from the Commission
regarding the total building.
commissioner Deegan indicated he believed they have been saying all
along that the .
building would be filled on a first come, first served basis. He stated
because Stein Mart came forward first, they were given more of a deal than
late comers will be.
Commissioner Thomas expressed his opinion that it would be imposSib1)letl
to get a tenant for the third floor. ~
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commissioner Deegan stated he would make a commitment that he wants
to use the entire building.
Commissioner Thomas stated he was afraid the City will spend the $1.2
million to renovate the structure and then be placed in a corner.
commissioner Thomas reviewed his difficulties with the lease, in
particular the ability for Stein Mart to terminate the lease early and
setcing a fixed amount for the common area maintenance fee. He stated
they will have to pay the taxes. He did not feel that any sub-letting
should be allowed. He wanted to remove the portion of the lease regarding
relocating Stein Mart if the bluff is redeveloped.
He stated Stein Mart should be responsible for returning the building
in the same condition in which they found it. He expressed concern
regarding them paying enough of the insurance liability. He objected to
the City giving up control of the building by allowing Stein Mart to have
approval rights of additional occupants of the building.
commissioner Deegan agreed the. provisions regarding relocation should
be removed from the lease. He stated he did not feel the City was turning
over control of the building to Stein Mart.
Commissioner Thomas again stated he wanted a commitment for the
entire building.
Commissioner Fitzgerald indicated that while he wanted to make a
commitment regarding the entire building, it may not be for the same
purposes Commissioner Thomas desires. He questioned when the Hammer,
Siler, George study regarding the feasibility of a convention center was
to be completed. Ms. Deptula indicated it was due by the end of March.
Commissioner Deegan indicated the whole building will be made ready
for occupancy and it is known that the roof and the facade need to be
fixed. He agreed'Stein Mart should accept their fair share of the fire
insurance.
Mr. Gozza pointed out this was investigated when the STEPPS building
was leased. It was indicated the Lessor covers the building'S insurance;
the Lessees, the contents. This is the same as is in the Stein Mart leas~~
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Commissioner Thomas stated he only wanted to'provide a ten year lease
and did not want to tie up the bluff for fifteen years.
Commissioner Deegan stated admittedly Stein Mart is getting a deal
but they were the first ones to come to the table.
Commissioner Deegan moved to approve a lease with Stein Mart, Inc.
and to authorize the funding for the renovations to the building which
includes the items listed in Exhibit C and to delete Section 35 regarding
relocation. The motion was duly seconded.
commissioner Fitzgerald expressed concerns regarding being asked to
approve a lease when all the provisions are not known. He felt if Stein
Mart had a mechanism for early termination the City should have one as
well. He stated he did not want the City's hands to be tied if
development of the entire bluff should come forward.
Commissioner Thomas felt the citizens would be better served to tear
down the building and at a later date develop the entire bluff. He felt
the heart was being taken out of the building and it was being given away
for fifteen years.
Commissioner Deegan stated he felt this would be an anchor and others
will follow quickly.
commissioner Berfield pointed out that the insurance company
contemplating purchase of the East End property has indicated that the
Commission's decisions and actions regarding downtown development will
weigh heavily in their decision making. She stated she could not indicate
tonight what she wanted for the first and third floors.
Commissioner Thomas stated he will support the lease but will hold
the'Commission's IIfeet to the fire" to finish the building.
The City Attorney questioned if the motion included making the
changes requested in the Stein Mart response. It was indicated it did.
Bill Baker indicated staff will need permission to hire Rowe
Architects, etc. to prepare plans and specifications. commissioner Deegan
stated that was understood in the motion.
, Commissioner Thomas expressed concerns regarding the common area
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ma~ntenance fee. He stated this should be a yearly, amount and should not
be capped at the actual expenses as the purpose of a cam is to accrue over
time to take care of major maintenance costs in the future.
Commissioner Fitzgerald questioned the removal of the parking meters.
Mr. Gozza indicated it would be all the meters between the building and
the Library. Ms. Deptula indicated that a request will come forward that
the Community Redevelopment Agency (CRA) pay the parking fees due to the
bond covenants requiring there be no free parking.
Commissioner Thomas pointed out there could not be a cap on the taxes
Mr. Gozza indicated the current proposal is the funds for the taxes and
cam be combined. The
taxes would be paid from this pool. The City Attorney indicated the
Commission would see the lease again before it is finalized and signed.
Upon the vote being taken to approve the lease; Commissioners
Berfield, Deegan, Thomas and Mayor Garvey voted "Aye1t, Commissioner
Fitzgerald voted ttNay". Motion carried.
Ms. Deptula pointed out the need to identify a funding source and
r.ecommended the infrastructure tax be used for this purpose.
commissioner Deegan moved to appropriate the funds for renovations to,
what will now be called the Bayfront Mart, to come from the Penny for
Pinellas infrastructure tax fund. The motion was duly seconded and
carried unanimously.
Commissioner Deegan moved to continue the Commission meeting of March
3, 1994, beyond midnight. The motion was duly seconded and carried
unanimously.
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b) Renovation to Bayfront Mart (Maas Brothers)
Mr. Baker stated that the Commission has tentatively approved a lease
with Stein Mart. This lease requires certain things to be done within
certain times. He stated by May 15th, the City must be out of Stein
Martis way in order for them to complete their work and open in August.
He stated this will require a .very tight time frame and he asked Mr. Rowe
to explain the complexities of this issue.
commissioner Thomas expressed concerns that the lease had been
approved two weeks ago and has not been signed. He stated that results in
a moving date. Commissioner Deegan questioned why the lease had not been
signed. The City Attorney indicated drafts have been going back and forth
between Stein Mart and city staff.
Mr. Rowe indicated it is only possible to meet the dates required by
having a project management architectural engineer hire the general
contractor. He stated they have been working on this for almost a week
and a general contractor needs to be selected by March 28th. He indicated
an asbestos abatement firm is going to examine the building to determine
how much has to be done. Their estimate will be back by March 28th.
commissioner Thomas expressed concerns that it was his understanding
asbestos was only on the ground floor. It was indicated it has been found
elsewhere. Mr. Rowe stated there are multiple ceilings in the buildings
which covered up some of the asbestos. This is still being investigated
and the scope of the asbestos removal is not known yet.
commissioner Deegan questioned if it was possible to divide the work
into two parts and only do that which was needed for the second floor. Mr.
Rowe indicated the lease requires a total new air conditioning system and
while the. second floor unit could be separate, the City would still need
to do additional work in the building.
commissioner Deegan questioned if asbestos can be removed from the
bottom floor if Stein Mart has occupied the facility. Mr. Rowe indicated
this was not possible.
commissioner Deegan questioned if there was some work that could be
done past May 15th. Mr. Rowe indicated the work being addressed is only
that required for the second floor. He stated the order for the air
conditioners and the chillers need to be placed by April 15th.
Commissioner Thomas pointed out the Heery study had reduced the costt\~
of the air conditioning by having nine separate units designed to last te~
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years. Mr. Rowe indicated this was not what he had outlined.
Commissioner Thomas questioned why renovations could not proceed on
the one floor and the City continue work in the remainder of the building
after they hand that floor over to Stein Mart. Mr. Rowe indicated there
were some things that needed to be done such as fire separation between
the floors before the area can be provided to Stein Mart.
Mr. Rowe pointed out emergency action is needed for hiring the
general contractor just to provide the work needed for Stein Mart.
Commissioner Deegan questioned if Mr. Rowe could provide a general
contractor. Mr. Rowe indicated he could make recommendations on three
general contractors based on fee, etc. but not a formal bidding process.
Commissioner Thomas expressed concerns regarding the estimate of cost
Mr. Rowe indicated there is a new bottom line as the air conditioner is $
316,000 over what the City had estimated.
Commissioner Fitzgerald questioned if that was for the one floor. Mr.
Rowe indicated it was. He stated right now the estimate he is coming up
with is"$451,000 over the City's estimate.
commissioner Thomas questioned the cost for reskinning the building,
cleaning out the Stein Mart floor, the air conditioning system for Stein
Mart, the asbestos removal, and a separate electrical for Stein Mart. Mr.
Rowe indicated the exact costs have not been determined as yet.
Vic Chodora, Building Official, indicated staff had prepared an
estimate of cost at $1.7 million. He stated included in that was $402,000
for repair of the parking deck which now will not be needed. This may
cover the extra cost for the air conditioning.
Mr. Baker questioned if Mr. Rowe had found any additional costs other
than the air conditioning. Mr. Rowe indicated not so far, but they have
not finished their work.
commissioner Deegan pointed out Mr. Rowe is indicating he does
know the bottom line cost until he finishes his investigation. Mr.
indicated he needed an additional week, but he needed authorization
hire a general contractor.
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as there was some competition.
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with hiring the general contractor as lon~~
Mr. Baker indicated it was their intent to
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find three contractors; tell them the scope of the project, the extremely
tight time frames and return to the Commission with three quotes.
Commissioner Fitzgerald questioned if the cost would be only for' the
one floor. Mr. Baker indicated this would not be known until later in the
investigation.
Commissioner Deegan questioned. the roof being done by the August 1st
date. Mr. Baker indicated it was staff's intention to meet that time
frame.
Commissioner Thomas questioned how much expenditure would be
authorized tonight. Mr. Rowe indicated he did not have that figure but he
would have it next week.
It was the consensus of the Commission for staff ,to move forward to
determine the renovations to the building and to proceed to get three
quotes from general contractors.
c) Stein Mart Lease - The final lease is not prepared. No Action.
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Commissioner Thomas amended his motion to include that the Commission would
be advised along the way. The seconder accepted the amendment.
Upon the vote being taken, the amended motion carried unanimously.
The Commission recessed from 11 :45 a.m. to 12:35 p.m.
b) Maas Brothers bullding
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1) Dean Rowe Contract
In order to facilitate the Stein Mart lease considerations, Donnell Consultants and
Rowe Architects agreed to begin work immediately on the plans for renovation of the
building and are performing under the City's existing contract, but without an identified
fee. Bill Baker, Acting Assistant City Manager, explained the uses proposed for the
building will determine final costs of the project.
The proposed fee is $165,000, or 7.5% of a construction budget of $2.2 million.
It covers basic architectural design, specifications, and normal services. Additional costs
will be: 1) $30,000 allowance for feasibility studies analyses, facility programming, and
existing facilities analysis; 2) $10,000 allowance for measured drawings; 3) $33,000
allowance for detaited cost estimates; and 4) $47,500 allowance for project representation
during construction beyond periodic inspection.
Mr. Baker explained allowances are estimated expenses and the City will pay actual
costs. If the project progresses smoothly, the position of onsite project representative
may be judged no longer necessary and only a fraction of estimated oversight may be
required.
Dean Rowe's total bid for the project is $285,500 or 14% of the building's
estimated renovation costs. Mr. Baker said 15% is the average charge. Staff will prepare
a standard contract once the Commission provides direction and present it
Thursday, April 7, 1994.
Commissioner Fitzgerald questioned if the numbers could increase because they are
not fixed. Mr. Baker said costs could increase if new problems are discovered, but the
City has inspected the building. He will continue negotiations so maximum numbers are
included in the contract presented Thursday.
Commissioner Thomas expressed concern that the numbers presented not increase.
Messrs. Donnell and Rowe indicated they would accept these numbers as caps.
Commissioner Thomas expressed concern that competiti.ve bids were not
requested. He noted this project required .fast-tracking" but roquE-sted future projects be
bid competitively. Mr. Baker said competitive bidding is standard practice but this project
is unique. The team of Messrs. Donnell and Rowe was hired by competitive bid for
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another project and it was a coincidence that the City had a team on board when Stein
Mart requested their project be -fast tracked.-
Mr. Baker said he discussed this project with another architect who made an
inquiry. After Mr. Baker explained the schedule deadlines, the architect said he understood
why the project was assigned to Rowe and Donnell. .
Commissioner Fitzgerald noted this proposal is only for Rowe and Donnell's portion
of the project.
Commissioner Thomas asked Mr. Rowe if the percentage charged decreases 8S
construction costs increases. Mr. Rowe agreed and explained his rates are based on the
State of Florida's Department of Management Services fee schedule included in the packet
of information presented to the Commission. The fee for a $10-million project is 6.8%.
"Fast-Tracked- projects, because of compressed time lines, are labor intensive beyond
normal working hours.
Commissioner Thomas' moved to direct staff to come back on April 7, 1994 with an
agreement for architectural services not to exceed $285,500. The motion was duly
seconded. Upon the vote being taken, Commissioners Berfield, Deegan, and Thomas, and
Mayor Garvey voted "Aye." Commissioner Fitzgerald voted "Nay." Motion carried.
2) Construction Contract with Biltmore
Mr. Baker reported five bids were received for construction of renovation to the
Maas Brothers building. Biltmore was the low bidder proposing $80,605 in incidental fees
(General Conditions) plus $80,000 for overhead and profit for a total bid of $160,605.
Direct costs for construction work, estimated for bidding purposes at $2 million, will be
paid by the City. Should actual construction costs fluctuate upwards, Biltmore's
percentage charge will remain unchanged at 4%. The contract cost would increase if
discoveries raise the incidental fees. This type of contract is used by the Pine lias County
School System. The formal contract will be brought forward for approval Thursday night.
The planned functions of the other two ffoors affect renovation costs as they
influence decisions on air conditionintJ and fire code requirements.
Commissioner Thomas questioned if competing bidders offered a "not to exceed"
guarantee. Mr. Donnen said an bidders offered conditions similar to Biltmore's.
Commissioner Thomas expressed concerns that Dean Rowe's bid was based on
$2.2 million when Mr. Baker estimated building costs at $2 million. Mr. Rowe explained
the $2.2 million includes the estimated cost for the construction company. If final costs
are less than estimated, his fee will decrease.
Mr. Baker pointed out that Messrs. Donnell and Rowe locked in at a fee of 7 1/2%.
Mr. Rowe agreed.
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Commissioner Fitzgerald noted fees totaling $486,105 have nothing to do with the
physical building. He questioned if any duplication of services and supervision existed
between Rowe Be Donnell and Biltmore Construction. Mr. Baker said there would not be
d u plica tion.
Commissioner Thomas noted local costs for architecture / construction fees reach
20%. He complimented staff on negotiating a competitive bid.
Commissioner Thomas moved to direct staff to move forward and bring back a
contract with Biltmore Construction as presented for the Maas Brothers building. The
motion was duly seconded. Upon the vote being taken, Commissioners Berfield, Deegan,
and Thomas, and Mayor Garvey voted "Aye." Commissioner Fitzgerald voted "Nay."
Motion carried.
3) Consideration of uses for remaining two floors
Mr. Rowe presented a drawing of the Maas Brothers building to illustrate the
ingress and egress between floors, plus the entrances to the lower floor, main floor via the
north parking lot, and upper floor.
Mr. Rowe noted many complex issues have not been resolved. The asbestos report
was received on March 30, 1994. Friable asbestos must either be removed from the
building or encapsulated. The majority of the building's friable asbestos is under the
parking deck and under the section where a parking deck once stood. The remaining
asbestos is nonfriable and can be covered by carpeting or tile. Removal of all'asbestos
would cost $1 million. Removal of the friable asbestos would cost $385,000.
In this area, the building is constructed of five inches of concrete on top of wide
flange steel beams. Attachments could be made into the concrete slab to hang a ceiling.
. Fire code dictates a two hour separation between public use floors. Retail establishments
require a one hour separation.
Elsewhere, the building is made of light weight steel construction with a metal
corrugated deck and two and a half inches of concrete. The roof is covered with one and
a half inches of lightweight concrete ove!' light gauge metal. The steel construction is not
protected. Encapsulating the friable asbestos troweled on steel beams also will provide
fire protection.
Commissioner Thomas noted if the City chose to raze the building, the required
removal of asbestos would add $1 million to demolition costs. He recalled the original
estimate of $500,000 for demolition budgeted only $90,000 for asbestos removal.
Commissioner Thomas estimated total demolition costs at $1.3 to $1.5 million.
Mr. Rowe stated double duty could be obtained by encapsulating the asbestos as
that would provide additional fire separation.
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Mayor Garvey asked for 8 cost comparison between 8 one and two hour separation.
Mr. Donnell estimated the $1 8 square foot difference would total $100,000 on this
project. Ms. Deptula recommended providing a two hour separation at this time would
allow maximum flexibility. Mayor Garvey noted options would be limited if the
Commission supports a one hour separation.
It was the consensus of the Commission to construct a two hour separation
between aU floors.
Mr. Rowe discussed air conditioning requirements. The Stein Mart lease requires
the City to provide a complete air conditioning system including the unit that blows cold
air. He suggested treating the remaining space like a shopping center where tenants
provide their own air conditioning. The City could furnish separate metering and service, a
house meter, plus adequate electric wiring to the air conditioning equipment. The top floor
can be served by roof top units. Facilitating the bottom floor would be more difficult and
would requiro refrigerant lines extending from chillers to air handlers on that floor. Mr.
Rowe recommended meeting Stein Mart's needs and providing electrical wiring for the
other floors before determining the air conditioning requirements for the two empty floors.
Commissioner Thomas said it was not prudent to renovate one floor with no plan
for the other two floors and felt a decision should be reached.
The Interim City Manager said discussion of the Hammijr Siler report on using the
site for a trade show I conference center had not been scheduled. Commissioner Thomas
said he was prepared to discuss the report. Commissioner Deegan said he requested the
repol1'be addressed on today's agenda.
Mayor Garvey spoke against committing the other two floors at this point.
Commissioner Fitzgerald said the Commission had discussed that Stein Mart's
presence as the anchor tenant could develop potential uses for the remainder of the
building. He felt it was premature to determine this, use before reviewing interest from
potential tenants after Stein Mart. He felt additional information was needed.
Commissio.,er Thomas said potential tenants were already identified. He felt the
proposal fer a trade show I convention center would best serve the long term growth
needs of the City.
Mayor Garvey noted the Chamber of Commerce requested the Commission
continue discussion of the Hammer Siter report until the Chamber has an opportunity to
submit their proposal. She agreed no commitment for the other two floors should be
, reached at this time.
Commissioner Thomas said all work completed now impacts future construction
and increases costs if future plans for the building are uncertain. He estimated 25% of the
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City's ad valorem taxes comes from Clearwater Beach and said 8 trade show I conference
centor multipurpose meeting complex witt be beneficial to the City.
Commissioner Thomas noted both reports from Hammer, Siler, & George from
1990 and 1994 contain discrepancies. He predicted a trade show I convention center
would help beach businesses. He said the City aided Downtown businesses by
constructing a new retail center and felt beach hotel, restaurant, and retail businesses also
deserve assistance.
Commissioner Thomas recommended developing the top floor into a conference
center with 8 large upscale, bay front restaurant with windows, and developing the ground
floor as a trade show floor with collapsible walls and a smaller casual restaurant with an
outdoor patio. He suggested this investment would enhance a quarter of the City's
property tax base.
Commissioner Fitzgerald said other factors for the building's development should be
, considered. He noted the Hammer Siler's '94 Executive Summary addresses the high cost
of predicted operational deficits. He said the report did not support the development of 8
trade show I convention center at this location and stated much work would be required to
make it competitive and hold deficits down. As representative of the majority who pays
75% of the ad valorem tax, he expressed reluctance to commit the City to adopting
additional deficits. He said the report clearly states the center will be sublect to failure if it
lacks accessibility to adequate hotel accommodations. He stated the construction
estimates provided address the shell of the building only, not a finished structure.
Mr. Rowe agreed the proposal is for a shell and includes plans to update the
existing freight elevator and add a new one. He expressed concerns with moving people
vertically and was uncertain if aU expenses for the second elevator were included in the
estimated costs.
Commissioner Fitzgerald noted the City agreed to pay half of Stein Mart's
renovation costs. He suggested future tenants pay their modification costs. He said if the
City converts the building to a conference center, taxpayers would be responsible for all
renovation expenses.
Commissioner Fitzgerald expressed concerns with entering a project described by
City consultants as a losing proposition. He noted additional staff hired to market the
facility would increase expenses. He supported attracting tenants and income for the two
floors instead of increasing the City's debt obligations. Commissioner Fitzgerald reiterated
the Hammer Siler reports do not support developing a trade show / convention center on
this site. .
Commissioner Deegan said the Commission decided months earHer to proceed with
developing the trade show I convention center. He noted public use of the facility would
require a subsidy as do other things the City provides citizens.
minCC04a.94
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Commissioner Deegan spoke in favor of using the ground floor for smaller trade
shows. He noted plans for constructing a hotel one block away were based on the City
approving plans for a convention center. He felt the top floor should replace the City
Auditorium and suggested the $1.2 million in the capital improvement program could be
used for this project.
Mr. Rowe stated assigning public uses to the first and third floors would impact
vertical movement. He suggested escalators would be required if the top floor is
designated for public use. Including escalators in the design would require either opening
the floors for them or attaching them to the outside. Glass enclosed outside escalators
would be expensive but could be located on the Cleveland side of the building. He
predicted problems with moving people to the third floor would not be met by the addition
of only one elevator.
Mayor Garvey asked Mr. Rowe if air conditioning needs have been determined if the
occupancy on the first and third floors is resolved to be open and for public use. Mr.
Rowe said restaurants' kitchens generate heat and require additional air conditioning. He
suggested the City determine the size of the restaurants it proposes.
Commissioner Thomas asked if an escalator from the first to the third floor could be
located in the northwest corner of the buifding in addition to a bank of four elevators. Mr.
Rowe said that design would limit Stein Mart's space. Commissioner Thomas felt this
space off the north parking lot was the best location for vertical transport.
Commissioner Deegan noted the difficulty faced by Mr. Gozza; Executive Director
of the CRA, a's he negotiates for the space before a firm decision regarding public use is
reached. He noted no firm proposals have been received.
Commissioner Thomas moved that the City move forward with developing a trade
show I conference center I multipurpose building in the Maas Brothers building by
renovating and dividing the top floor into a 40,000 square foot conference center with
collapsible wans and a 10,000 square foot upscale, bayfront restaurant with windows, and
renovating the ground floor into a 45,000 square foot open floor trade show space with
collapsible walls and adding an outdoor patio outside the remodeled 5,000 square foot
restaurant and the floors be connected by an escalator and bank of elevators. The motion
was duly seconded.
Commissioner Fitzgerald questioned the estimated costs and source of funding for
this project. Commissioner Thomas estimated the cost will increase by $3 million to $5.2
million. Mr. Donnell suggested a minimum estimate of $6 million because escalators and
elevators cost $ .5 million each.
Commissioner Fitzgerald asked the Interim City Manager about the source of the
required $6 million. Commissioner Thomas said $2.2 million was already approved. He
said the City has paid the Tourist Development Council (TOe) almost $3-million a year for
15 years from the bed tax to develop Clearwater's tourism business. He suggested the
City deserves funding from the TOe for this purpose.
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He noted $1.1 million in tho budgot was sot asido for 8 conference center.
CommissIoner Fitzgerald said that money was intended for a community center not 8
conference center. Commissioner Thomas stated this was a better community project
because 100,000 square feet would be available instead of the planned 10,000 square
feet.
Mayor Garvey said one of the premises agreed upon when voting for Stein Mart,
was to attract other businesses to the building. Negating that opportunity by this motion
would deny the City the chance to first review positive proposals. Commissioner Deegan
disagreed and stated the Stein Mart proposal was approved because it would be useful as
an anchor for Downtown not the building. He suggested 8 project on the beach now in
discussion would be a more viable candidate for TOC funds.
Commissioner Deegan suggested the motion indicates the Commission's intent.
Discussion of funding can follow. If it is found funding is not available, the Commission
can modify its direction.
Mayor Garvey expressed concerns with voting for a motion that calls for a decision
prior to gathering necessary information. She suggested public debate should happen up
front.
Commissioner Thomas felt this project will enhance the City's economic
development. He did not foresee any problems with renting Clut the building's bottom floor
bu"t suggested leasing the top floor might be difficult without adversely impacting Stein
Mart. He said the City might break even by leasing the entire building to retail stores and
forecast the building, at best, could be cash flow neutral. He felt the economic spinoff
provided by a trade show I convention center would be more beneficial to the hotel,
restaurant, and retail businesses on the beach and expressed deep concerns about
Clearwater Beach's economy.
Mayor Garvey said the motion allows no option to the trade show I convention
center idea. She suggested this action does not provide Rowe and Donnell with adequate
direction. If money cannot be found for the proposal, the Commission is again faced with
the question of use for the building. She expressed concerns that this item was not listed
on the agenda and citizens were not afforded the opportunity for input.
Mr. Baker confirmed the Commission's direction to provide air conditioning
adequate for cooling a convention center. He said the City will provide tonnage sufficient
to cool the center floor and Stein Mart will provide duct work. The City will provide the
tonnage and chillers to provide convention cooling capacity for the other two floors with
no duct work installed until designs are finalized. He said if the City ultimately chooses
three floors of retail, the air conditioning capacity would be somewhat greater than
necessary.
Mayor Garvey noted questions still exist regarding escalators and elevators. Mr.
Rowe said if vertical transportation is added, the structural opening in the floor and fire
protection around it will have to be provided. Stein Mart's lease requires that the original
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escalators be removed. Mr. Baker said he will verify it this is still the case. Mr. Rowe said
Bven if the escalators remained in the middle of the floor, they would have to be rebuilt. If
escalators were added elsewhere, Stein Mart will lose retailing space. Fire codo requires
air to be exhausted from escalators. The structural opening for additional elevator shafts
also would be required. Escalators and elevators added to the outside of the building are
more expensive than interior ones.
Mr. Bickerstaffe supported the trade show I convention center project. He said it
would give the City back its auditorium. He spoke against the Hammer Siler reports and
predicted the renovations would pay for themselves. He felt a convention center would be
an asset to the City.
Upon the vote being taken, Commissioners Berfield, Deegan, and Thomas voted
-Aye. - Mayor Garvey and Commissioner Fitzgerald voted "Nay." Motion carried.
Mayor Garvey requested staff to estimate the cost of renovation. yearly
maintenance, and operating expenses as soon as possible.
Mr. Baker requested clarification of Commission direction. Commissioner Deegan
said the feasibility must first be proven before work can proceed beyond the Stein Mart
space. Commissioner Thomas noted p\umbing for the third floor will impact the Stein Mart
renovation. Mr. Baker questioned accommodating the escalators and elevators.
Commissioner Deegan recommended the City remain within the present common areas
and against reducing Stein Mart's space.
Mr. Baker noted requests for additions to the project now exceeded the original
estimate of $2.2 million.
CITY ATTORNEY REPORTS
ITEM 1/20 - Other City Attorney Items - None.
ITEM #21 - City ManaQer Verbal Reoorts
a) Use of St. Petersburg Times for advertising
Ms. Deptula noted one issue addressed during the Strategic Planning Meeting was
communicating with the public and eliciting their support for projects. Direct mail,
including postage, purchasing labels, and printing a one page brochure would cost $7.000.
She asked if staff could study communication alternatives and learn if the Clearwater
Times section of the St. Petersburg Times for display advertisements would be more
beneficial. She recommended legal advertising remain with the Tampa Tribune. that offers
more reasonable rates.
Commissioner Thomas reported the Beach Views has low rates and has increased
circulation to more than 40,000 per weekly issue. He questioned if indirect mail cou\d be
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Mayor Garvey pointed out it was the County that had changed the south side of NE
Coachman to limited Office zoning.
Commissioner Fitzgerald felt it made sense to look at this. He stated due to the
changing character of the road. residential is less desirable.
Commissioner Thomas moved for staff to study potential rezoning of the north side
of NE Coachman. The motion was duly seconded.
Commissioner Deegan questioned if this would include talking to individuals along
the road. Mr. Shuford indicated it would. .
Commissioner Berfield questioned when the road would be widened to four lanes.
Peter Yauch. Acting Public Works Director, indicated the current project is for resurfacing
and the providing of shoulders, it is not a widening project.
Upon the vote being taken, it carried unanimouslv.
ITEM #33 - Other Pendina Matters
--7 a) Rowe & Donnell Contract regarding renovation of Bayfront Mart (Maas Brothers)
William Baker, Assistant City Manager, reviewed the contract stating it provides for
a maximum of $285,000. He stated it is hoped the final amount will be less.
Commissioner Fitzgerald questioned if the attorney had reviewed the document.
Mr. Lance indicated he had not reviewed the specific contract but was familiar with the
standard architectural form.
Commissioner Fitzgerald questioned if Mr. Lance was familiar with the rules of
arbitration as provided on page 4. article 7. Mr. Lance indicated while he had not dealt
with this in Clearwater, he did have experience with it and he felt it was a good provision.
Commissioner Thomas encouraged the Assistant City Attorney to review the total
document and stated he would approve it pending upon the City Attorney reviewing and
approving.
Mayor Garvey pointed out the total renovations for a conference center would not
be pursued until total costs are known. Mr. Rowe indicated this contract is specifically for
the improvements needed for the Stein Mart lease. replacement of the air conditioning and
. addressing the escalators and elevators.
Commissioner Fitzgerald stated it had never been addressed from where the funds
would come to pay for this. Commissioner Thomas indicated this had been approved. It
was stated a p<?rtion had been approved but not for the tctal renovation for the conference
center.
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Commissioner Berfield moved to approve the contract with Rowe and Donnell
regarding the renovation of Bayfront Mart (Maas Brothers) subject to the review of the
City Attorney Office. The motion was duly seconded. UPOl) the vote being taken;
Commissioners Berfield, Deegan and Thomas and Mayor Garvey voted II Aye, ..
Commissioner Fitzgerald voted nNay. n Motion carried.
bJ Biltmore Construction Company Contri'ct regarding renovation of Bayfront Mart (Maas
Brothers)
Dean Rowe reviewed the contract stating it was in response to the direction
provided Monday.
Commissioner Fitzgerald questioned if the total amount of the contract was
$160,605. Mr. Rowe indicated it was. however, Biltmore has the ability to do some of
the actual construction for which they would be paid.
Ms. Rice reported on March 3rd the funding source for these renovation costs was
designated as the Penny for Pinellas fund.
Commissioner Thomas moved to approve the Biltmore contract subject to the
review of the Attorney's office. The motion was duly seconded. Upon the vote being
taken; Commissioners Berfield. Deeg an and Thomas and Mayor Garvey voted II Aye. II
Commissioner Fitzgerald voted "Nay." Motion carried.
CITY ATTORNEY REPORTS
ITEM #34 - First ReadinQ Ordinances
aJ Ord. #5585-94 - Amending Sec. 29.58 to delete occupational license requirement for
family care facilities and revise occupational license requirement for group care facilities
The Assistant City Attorney presented Ordinance #5585-94 for first reading and
read it by title only.
The Mayor questioned the reason for this ordinance. Scott Shuford, Central
Permitting Director, indicated state statute considers family care a residential use and
therefore not subject to occupat\onallicensing.
Commissioner Thomas moved to pass Ordinance 115585-94 on first reading. The
motion was duly seconded and upon roll call, the vote was:
"Ayes": Fitzgerald, Berfield, Deegan, Thomas and Garvey.
"Nays": None.
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4. New Business
Bayfront Marketplace Report - Bill Baker and Dean Rowe gave an
extensive presentation on the proposed architectural and floor plans for
the Bayfront Marketplace project. Trustee Thomas recommended an outdoor
dining deck for the lower level. A considerable amount of discussion took
place regarding the location of the Parks & Recreation community.room.
The exterior architectural recommendations for the building were
unacceptable to the board and the architects were asked to submit other
designs. An exterior similar to the pierce 100 building was suggested.
Trustee Fitzgerald reiterated his position in not supporting a Convention
Center primarily due to cost.
"
Trustee Thomas moved that the CP~ contribute $150,000 toward the
exterior renovation of the Bayfront Marketplace building. The motion was
seconded by Trustee Berfield and unanimously approved.
. This presentation will continue at the City commission Meeting
immediately following adjournment of this meeting.
5. Executive Director Verbal Reports
Peter Cozza reported that the pinellas County tax increment financing
will be. $100,000 less than last year. Initial reports indicate that the
assessments for '94-95 will be approximately $317,000.
Sarasota Trip - Mr. Gozza reviewed his trip to Sarasota and
emphasized the fact that Sarasota had developed and followed a
comprehensive plan for their redevelopment area. The annual budget for
the Sarasota C~ is $700,000 - $900,000 per year.
A brief presentation on the need for a comprehensive plan for
Clearwater's CRA district followed. Trustee Berfield moved to authorize
an RFP for a firm to assist in developing a plan for the CRA district.
Motion was seconded by Trustee Thomas and unanimously carried.
Mr. Gozza will be making a presentation at a future CRA meeting of a
proposed interest free loan program.
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variance shall not be granted unless and until a written application for a variance shall be
submitted demonstrating that: (a) The variance shall not be in conflict with any other
applicable ordinance or state law; (b) The variance will not adversely affect the water
supply. (c) The variance will not violate the general spirit and intent of this Division nor will
it be inconsistent with the comprehensive plan. (2) The Director of Public Works shall
consider the variance as soon as is practical after submittal of the written application. In
granting any variance, the Director of Public Works may prescribe appropriate conditions to
assure conformance with the criteria listed in subsection (1) above. Violation of such
conditions, when made a part of the terms under which the variance is granted, shall be
deemed a violation of this section and shall be subject to the same enforcement and
penalties 8S a violation of section 32.159. i3) If a variance is denied, the applicant may
appeal the denial to the City Manager by filing a written request for a hearing with the City
Manager within 15 days following receipt of notice of denial of the variance. The hearing
shall occur as soon as is reasonably practical but not later than 35 days after receipt of the
request for the hearing. The hearing shall provide for adequate due process as
constitutionally required in any quasi-judicial proceeding. The City Manager may uphold the
denial of the variance, grant the variance, or grant a variance with such terms as the City
Manager deems necessary to assure conformance with the criteria listed in subsection (1)
above. 3.) Renumber existing Section 2 as Section 3. The motion was duly seconded
and carried unanimously.
Commissioner Thomas moved to pass Ordinance #5630-94 as amended on first
reading. The motion was duly seconded and upon roll -::all, the vote was:
"Ayes": Fitzgerald, Berfield, Deegan, Thomas and Garvey.
"Nays": None.
Commissioner Deegan questioned if the City would have to wait five weeks before
enforcing these restrictions. Mr. Hackett indicated the City is already enforcing the
County's restrictions. The City's rules for private wells will not go into effect until the
second reading on July 21, 1994.
Later in the meeting, Mr. Baker clarified that the Code would apply to all those who
live within the City limits, not just those who are City water customers. Commissioner
Fitzgerald stated he would not have voted for the Ordinance had that been made clear.
~ ITEM #22 - Bavfrorit Mart Status Recort
This item was also discussed at the June 14, 1994, Community Redevelopment
Agency Meeting.
Ed Parker, Jr., of Biltmore Construction stated air conditioning units would be
placed on the building's roof tomorrow via helicopter.'
Bill Baker, Assistant City Manager, ~eported five items, as detailed in Exhibit A to
these minutes, costing $825,000 and vital to Phase II. could be folded into Phase I at a
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cost savings. He noted there was no need to finalize decisions regarding the schematics
for the floor plan at this time.
Commissioner Fitzgerald questioned if the proposed $825,000 expenditure was in
addition to the $2 million already budgeted. Mr. Baker stated it was. Commissioner
Fitzgerald questioned if installation of some of the features could be delayeri. Mr. Baker
replied it would not be economic to delay these work items if the Commission planned to
move forward with developing the building.
Commissioner Deegan noted the recommendation to spend $40.000 to remove the
floor tile will rid the building of asbestos. He expressed concerns regarding
recommendation #3 as a final decision regarding trade show space has not been reached.
Dean Rowe of Rowe Architects, Inc. stated costs will increase due to escalation of
prices. He noted the colonnaded entrance would provide room for outside dining. Mayor
Garvey noted the importance of windows on the bottom floor regardless of that level's
use.
Commissioner Thomas indicated he supported all five recommended work items.
He stated he wanted the exterior of the building to be completed. He noted his wish that
a restaurant offering casual waterfront dining be included in the design.
Commissioner Deegan moved to approve the five suggested Phase 1 A work items.
The motion was duly seconded.
Commissioner Deegan questioned if approving this motion would finalize the
decision for a 25 foot colonnade.
Mr. Baker indicated #3 could be struck if there are no savings inherent in
completing the work early. Mr. Rowe encouraged completing the building's exterior.
Commissioner Fitzgerald noted #3 is not necessary to complete now. Mayor Garvey noted
the exterior look would be improved.
Commissioner Deegan amended his motion to include an understanding that details
of #3 were still subject to final decision. The seconder agreed.
Commissioner Thomas questioned if work on the exterior skin would be delayed
due to the Commission not meeting for 30 days. Mr. Rowe stated it would. He
questioned what additional funds would be required to proceed with the exterior.
Mr. Rowe stated the CRA approved $150,000 toward the skin. Another $150,000
would be required to complete the detail on the skin. Commissioner Thomas questioned
what was included in this $300.000 item. Mr. Rowe stated it would provide treatment for
the untiled portion of the exterior. clean the green tile, and include landscaping.
Commissioner Fitzgerald questioned from where these funds were coming. Ms.
Deptula noted funds were available from the Special Development Fund Balance.
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Commissioner Deegan amended the motion to include the funding source. The
seconder agreed.
Upon the vote being taken on the amended motion, Commissioners Berfield,
Deegan, Thomas and Mayor Garvey voted "Aye." Commissioner Fi~zgerald voted "Nay."
Motion carried.
The City Manager stated the contracts with Biltmore would need to be amended for
the City to spend the money. Mr. Parker stated the Biltmore contract is valid until
August 16, 1994. If work continues beyond that date. the contract is subject to
negotiation. Mr. Baker stated staff would 'bring forward an amendment when they
discovered the need. Ms. Deptula stated the Commission needed to provide specific
authorization to spend the money.
Commissioner Thomas moved to authorize the City Manager to spend the money as
authorized up to the amounts budgeted in Phase 1 A with flexibility for It~m #3. The
motion was duly seconded.
Commissioner Deegan spoke against expenditures for 1t3 un.til a final design is
returned.
Mr. Rowe stated the exterior work will begin on the North side. Mr. Parker
indicated a decision delay would affect the completion of the exterior on the north and
east sides. Mr. Rowe stated scaffolding may remain over Stein Mart's entrance if a
decision on #3 is not reached. He stated drawings of the building's west side entrance
could be completed within one or two weeks.
Commissioner Thomas moved to amend his motion to include budgeting the money
and authorizing the expenditure for Phase 1 A, Work Items 1, 2, 4 and 5; with Item 3
, coming back. The seconder agreed.
Upon the vote being taken, Commissioners Berfield, Deegan. Thomas and Mayor
Garvey voted "Aye." Commissioner Fitzgerald voted "Nay." Motion carried.
Commissioner Deegan moved to authorize the spending oi $150,000 beyond Phase
One to complete the exterior skin to resemble the Pierce 100 building. The motion was
duly seconded.
Commissioner Thomas noted approval of this motion would result in the green tile
remaining. He questioned how much it would cost to remove the green tile. Mr. Rowe
indicate removing the green tile would cost an additional $100.000. Commissioner
Fitzgerald questioned if that figure included the removal of tile on the north side. Mr.
Rowe stated all four sides would be treated. He did not propose to put anything on walls
hidden by the parking deck except paint.
Commissioner Thomas moved to amend the motion by adding $100,000 for the
removal of the green tile. The motion was duly seconded.
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Commissioner Deegan questioned what would replace the tile. Mr. Rowe indicated
treatment with panels that match the rest of the building. Mayor Garvey spoke against
the amendment as she felt too much money was being spent on the building.
Commissioner Deegan stated with a $5 to $6 million investment, $100,000 for the
removal of the green tile was worthwhile. Commissioner Fitzgerald noted the City had
invested $1.9 million for the property before the rehabilitation began.
Upon the vote being taken to amend the motion. Commissioners Berfield, Deegan
and Thomas voted "Aye." Commissioner Fitzgerald and Mayor Garvey voted "Nay."
Motion carried.
Upon the vote being taken regarding the amended motion, Commissioners Berfield.
Deegan and Thomas voted "Aye." Commissioner Fitzgerald and Mayor Garvey voted
"Nay." Motion carried.
The City Manager stated in Biltmore's contract, the General Conditions will include
additional costs. Ms. Deptula said Mr. Parker will advise the City of any increases.
Ms. Deptula questioned if the Commission wished to approve the drawings of the
exterior skin prior to the work commencing. Mr. Rowe expressed concern that Stein Mart
would have to open with scaffolding over their entrance if the decision is delayed.
Commissioner Deegan noted the Commission has talked about a treatment similar
to that of the Pierce 100 blliJding. He felt if the City Commission is satisfied with that
concept, staff could move forward.
Commissioner Deegan moved to authorize staff to approve a design of the
building's exterior skin similar to Pierce 100. The motion was duly seconded and upon the
vote being taken. Commissioners Berfield, Deegan and Thomas voted "Aye."
Commissioner Fitzgerald and Mayor Garvey voted "Nay." Motion carried.
Commissioner Fitzgerald questioned why Stein Mart was not in the building by
May 15. 1994. as planned. Mr. Baker stated this is a complicated project and Stein Mart
is behind schedule. Mr. Rowe indicated Stein Mart recently advised him they had
submitted drawings for their permits and is awaiting their approval.
Commissioner Deegan questioned when Stein Mart would begin paying rent. Mr.
Rowe thought rent began when they opened for business.
Commissioner Thomas stated he wanted the outside portion of the downstairs
restaurant to be covered and not have a view of the truck dock or durnpster. Mr. Rowe
noted the difficulty of elevating a platform. Commissioner Berfield questioned if the
building is extended b6yond the 28 foot line, if a referendum would be required.
Commissioner Thomas reiterated the need for outside seating. Mr. Rowe indicated space
would be provided due to the widened colonnade. Commissioner Thomas indicated that
would satisfy him.
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Commissioner Deegan expressed concerns that a decision regarding the floor plans
had not been reached. Mr. Baker indicated that was not necessary today and further
discussion will be planned for the July 18, 1994, Commission meeting. Commissioner
Thomas recommended scheduling a single purpose meeting.
Commissioner Thomas recommended hiring a staff member to be resDonsible for
managing the trade show/conference center. He stated someone with trade
show/conference center experience could offer valuable recommendations regarding its
design. Ms. Deptula stated staff will retain a consultant to be present as discussions
continue.
Commissioner Deegan indicated he reviewed Stein Mart's lease and rent on the
building will commence 1 20 days after the City delivers possession of the premises or
when they open.
ITEM #23 - Other Pendlna Matters
8) Contract for additional testing to complete the Preliminary Contamination Assessment
and Report for the Fleet Maintenance Facility to Environmental Science & Engineering, Inc.,
Tampa, FL, for $16,555; authorize transfer of $16,555 of unappropriated retained
earnings from General Fund to CIP 315-94718, Airpark Landfill Site (PW)
In November 1988, Fleet Maintenance moved to its present location over a landfill.
Groundwater testing required by the Florida Department of Environmental Regulation (DER)
revealed higher than acceptable levels of iron, lead and chromium.
Subsequent to the tests, a contractor was selected to perform a Preliminary
Contamination Assessment (PCA) to determine the extent of groundwater contamination
and to initiate corrective actions based upon a request for proposal (RFP). Environmental
Science & Engineering, Inc. (ESE) was selected from the four bids received. On
September 20, 1990, the City Commission approved retaining ESE for a total contract
cost of $15,840.
The City negotiated with DER on language for an acceptable Interlocal Agreement
while it commenced developing the peA. It was expected the PCA would characterize the
nature and extent of contamination and determine the potential for contamination transport
off site. The Preliminary Contamination Assessment Plan (PCAP), including methods used
to perform the PCA, was presented to DER for approval in November 1 990. On
January 29, 1991, DER entered into an interlacal agreement with the City. who agreed to
perform a peA to determine the extent of groundwater contamination and initiate
corrective actions.
On June 24, 1991, the DER requested the performance of additional work: ground
penetrating radar surveys; additional soil sampling and analysis; and modification to down
gradient monitor well installation. This work, determined to be outside the original scope
requested of ESE. resulted in an administrative change order approved in January 1992 for
an additional $8,435. In January 1992, the completed PCA was forwarded to the DER for
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INCORPORATEO
CLEARWAtER BAYFRONT MART RENOVATION
J..f'19 10, 1994
SUGGESlED PHASE lA WORK ITEMS
1. Complete demolltfon on Upper Floor to remove debris prior to
completfng new extenor wall panels. It Is recommended this
work be completed through a temporary wall opening now
which will subsequentty be closed and covered with new wall
panels. If this work Item Is delayed removal of deblis will be
dependent on service elevator and/or stairs.
BUDGET
$200.o:nOO
2. Open west upper floor wall and Install glass to accommodate
Mure 10.CXXJ square foot restaurant's view of Intercostal
waterway, Gulf of Mexico and beaches. Combine with
exterior skin construction.
BUDGET $100.0::0.00
3. Construct handicap ramps. colonnade reconstructlon.
new gloss wall at trade show space and entrances to
future seafood restaurant and atrlum moll.
l BUDGET $2fD.o:noo
4. Complete lower level demolition and removal of debris.
BUDGET $2))0:0.00
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5. Provide three (3) addlt1onall200 AMP 13P main breakelS
associated PIT and elT cabinets complete with service
entrance conductors to serve the Mure electrical need of
both Upper and Lower Roors. This work Item will alleviate
1he need of a service shut down during Phase II and/or
Phase III and achieve lower cost.
BUDGET
$25.cxnoo
The above suggested Phase fA work Items. If acccmpllshed earty, will
greatly assist In marketing the addttlonaJ space In the building as well as yfeld
long run cost savings and benefits to the City. They can be considered either
In total or Individually os to theIr perceived value to the City.
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FloItda Reobtratfon No. MCa1:l172
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b) Floor plan for convention/trade show space in Bayfront Mart (Maas
Brothers)
William Baker, Assistant City Manager, stated construction work on
the Maas Brothers building is proceeding within budget. He requested the
Commission approve a treatment for the building's west face (Item 3 in
Phase IA - see 06/14/94 minutes) and decide on the community room's
location.
Ms. Deptula reported staff met. with professionals from area
convention centers, the Sheraton Sand Key, and the Radisson regarding
layouts, needs, and staffing requirements.
Dean Rowe of Rowe and Associates stated the rehab of the building's
skin was 'bid within the $250,000 budget. He reported the demolition of
the upper and lower floors and asbestos removal were within budget.
Things are going very well.
Mr. Rowe stated he had questions regarding the interaction between
the downstairs restaurant and trade show space. He presented slides of a
model with and without an atrium. He suggested an atrium would add
interest to the building, modernize the look, and make it resemble a
meeting center. Mr. Rowe noted the City could later decide to add a floor
for the restaurant on the parking deck level. He pointed out that outdoor
seating provides a people watching area.
Commissioner Berfield questioned if the cafe is located under the
deck. Mr. Rowe indicated it was under the overhang in the same place Maas
Brothers' restaurant was located. He explained the 5,000 square foot
restaurant will be on one floor with 600 - 700 square feet available for
outdoor seating.
Mr. Baker questioned if the commission approved the west entry design
today if they also would need to reach a final decision regarding the
atrium. Mr. Rowe indicated the atrium could be decided on a later date.
The City Manager. questioned if the atrium required escalators. Mr. Rowe
stated it could be built with or without escalators but suggested it would
be enhanced by escalators.
Commissioner Fitzgerald questioned if the main entrance is for the
areas other than Stein Mart. Mr. Rowe indicated it was. Commissioner
Fitzgerald expressed concerns regarding the creation of pedestrian traffic
by the outdoor seating due to lack of room. He
noted many people entering and exiting at one time could cause severe
congestion at this point. Mr. Rowe. recommended controlling the outdoor
ij~tl~;;~~anding into the pedestrian area. Commissioner Deegan
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suggested a barrier could separate the two spaces. Mr. Baker noted
outdoor seating could be controlled according to need and stated the
restaurant will be required.to address and plan for controls.
Commissioner Thomas suggested if the northernmost stairway is removed,
seating could be placed in that area.
Commissioner Deegan felt the atrium concept looks like gingerbread
and noted his preference for the building's original clean lines. Mayor
Garvey felt .it added an attractive dimension to the building.
Commissioner Thomas questioned if the atrium would be enclosed. Mr. Rowe
indicated it would be.
commissioner Thomas moved to approve Item #3 under Phase IA with a
budget of $250,000. The motion was duly seconded and carried unanimously.
Mr. Baker questioned if the floor plan needed to be finalized today.
Mr. Rowe indicated if did not.
. Ms. Deptula requested the commission determine the floor plan and
reconsider the building's name at the August 1, 1994 meeting.
. Commissioner Thomas requested the City Manager forward a list of
recommended ideas to the commission. He recommended "Clearwater" should
be part..of the name.
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c) Name and Floor Plan for former Maas Brothers Building
Citizen suggestions were compiled by the St. Petersburg Times, Beach
Views and submissions from city employees. After review, the Management
Team suggested the following list of names: 1} Clearwater Harbor Place; 2)
Clearwater Coachman Center; 3) Clearwater Waterfront Center; 4) Harborview
Center; and 5) Harborview Complex.
Mayor Garvey suggested "Clearwater Harbor Center." Commissioner
Deegan proposed "The Bluffs at Clearwater.1I
Commissioner Thomas noted the City did not want to need a variance to
the sign ordinance for this building and recomm'ended HHarborview Center."
He stated the name is the shortest, it's soft, and has a sound that sells.
commissioner Deegan questioned what harbor the center views. Ms.
Deptula indicated Clearwater Harbor. Commissioner Berfield stated she
liked the word "Centerll more than' "Place. II commissioner Fitzgerald felt
the suggestion sounded right, too.
commissioner Thomas moved to name the former Maas Brothers Building, H
Harborview Center." The motion was duly seconded and carried unanimously.
Ms. Deptula reported she attended an auditorium manager's conference
and noted the need to determine if the purpose of the Center is to provide
an assembly area for local citizens or to attract outsiders. She
questioned if a Downtown Community Room was necessary.
Mayor Garvey questioned the present use of the Community Room at the
Annex. Ream Wilson, Director of Parks & Recreation, reported the present
8,000 square foot room is currently used for many events but the entire
area is needed primarily for ballroom dancing and bridge games. He noted
no other City recreation room is more than half its size. He noted
possible conflicts exist at other centers where the focus is directed
mostly toward children's programs. Memorial Civic Center has few children
programs but lacks size and adequate parking. He stated'the Parks &
Recreation Department wants to be part of the Harborview Center. He
indicated their programs will attract people Downtown during all hours of
the day.
Mayor Garvey noted the need to handle significant banquets
held at the Annex. Mr. Wilson stated they propose to include a
t':tgH;j:Cl.;nter.
like those
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Assistant City Manager William Baker reported the bridge group from
the Annex phoned him and requested he advise the Commission of their
excitement about playing bridge at the Harborview Center.
Mayor Garvey questioned how regularly scheduled programs would affect
the Trade Show space. Ms. Deptula reiterated the need to determine the
building's focus. Mayor Garvey recommended community groups be given
first priority.
commissioner Thomas indicated this is an economic issue. He felt
trade shows and conferences should take precedent over the social purpose
of the building. He requested the elimination of storage areas on the
building's first floor. Mayor Garvey noted the ballroom dancing program
makes money. Dean Rowe of Dean Rowe and Associates stated the room in the
back of the building is designed for Parks & Recreation Department storage,
a catering kitchen, and rehearsal space.
Commissioner Thomas questioned what the areas were next to the
kitchen. Mr. Rowe said they indicate restrooms and mechanical equipment.
Commissioner Thomas questioned if the catering kitchen could be
located closer to the restaurant. Mr. Rowe said it could.
Commissioner Fitzgerald recalled a consultant had addressed the
primary uses of a trade show center in this location and concluded most
business would be regional and not from out of the area. He felt the
Community Room should be in the Harborview Center and not split up and
spread over the City. He noted the Community Room would attract a great
deal of day traffic when there are no trade shows.
Commissioner Deegan stated the original plan called for trade show
space on the first floor and the Community Center on the third. He noted
staff's recommendation for a first floor location for the Community Center
was due to concerns regarding the difficulty some elderly citizens may
have accessing the third floor and other factors. He agreed that
community activities should be scheduled in the building. He felt trade
shows should take precedence when large enough to also require use of the
Community Room.
commissioner Deegan questioned which Parks & Recreation staff are
scheduled to move into the "storage area." Mr. Wilson stated personnel
from the "Cultural Arts Center." Ms. Deptula indicated staff would not be
responsible for managing the facility. Commissioner Deegan suggested they
could assist.
g.... Jc:!~oner Thomas noted the City is closing the "Cultural Arts
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Center" in anticipation of the Keene Road extension though it will not
occur in the near future. He questioned if other locations, like the
P.urchasing Building, had been considered. Mr. Wilson ey.plained the
storage area was needed for tables and chairs. These staff members will
be responsible for managing the Community Room.
Commissioner Thomas questioned if the City owned the Garden Club.
The City Manager indicated the City did not.
Mr. Wilson reported the Community Room is primarily used Monday
through Thursday and the primary dates for trade shows are Friday,
Saturday, and Sunday. He predicted that large rentals would be booked far
enough in advance to adjust the schedule for community functions.
Commissioner Thomas stated his preference that the interior design
allow for the greatest flexibility possible. He requested storage areas
be limited.
The Consensus of the Commission was. to include the Community Room in
the .Harborview Center and have it abutting the trade show space on the
first floor.
The City Manager restated her understanding of the Commission's
direction. The facility is to have a regional focus with the Community
Room to be included on the first floor of the building and trade shows
taking precences when large enough to require the entire space. Ms.
Deptula stated the design of the 3rd floor to include a controlled access
corridor was based on recommendations from the operating representatives
from local trade show facilities.
commissioner Thomas felt the third floor did not require a catering
kitchen. Mr. Rowe stated the operating representatives had recommended
its inclusion for increased flexibility.
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costs. None of the reassigned positions will receive additional compensation due to the
reorganization.
Commissioner Thomas questioned if the $2.6 million in the CIP would complete the
refurbishing of the Harborview Center. Commissioner Fitzgerald requested the total cost
of the Harborview Center project. Tina Wilson estimated the cost of refurbishment at
$5.5 million. The Mayor noted the building cost nearly $2 million to purchase. She
requested a memorandum be prepared outlining the total cost of the Harborview Center
project.
, Commissioner Thomas noted the amount of taxes charged City residents is lower
than what the County charges for less service. He felt the disparity is interesting and
pointed out that staff is doing a superb job.
The Assistant City Attorney presented Ordinance #5678-94 for first reading and
read it in full. Commissioner Thomas moved to pass Ordinance #5678-94 on first reading.
The motion was duly seconded and upon roll call, the vote was:
"Ayes": Fitzgerald, Berfield, Deegan, Thomas and Garvey.
I1Nays": None.
The City Manager announced the second reading of this Ordinance will be held at
City Hall on September 15, 1994, at 6:00 p.m.
b) First Reading Ord. #5679-94 - operating
Bruce Kaufman of the Clearwater Bombers reported the team will play in a
tournament in Palm Springs in early September and he will miss the next Budget meeting.
He did not have a detailed report to provide the Commission but requested a donation of
$20,000 plus a $20,000 matching grant for the Clearwater Bombers. He noted the City
traditionally supported the team.
Mr. Kaufman said the rest of the world considers Clearwater to be the Capital of
Fast Pitch Softball and would love to participate in Clearwater tournaments. He indicated
national and continental tournaments would bring money into the community. He felt
. national championships could be held in the City every August without repeating teams.
Seasonal tournaments also could be held every year. He noted the State high schools
have now mandated girls to play fast pitch softball. The Olympics have accepted it as a
medal sport. Mr. Kaufman stated the Bombers need additional funds to build the team.
Mayor Garvey stated the Commission had discussed the Bombers' request and
consensus was that an accounting of this year's activities was required. She challenged
the business community to be involved as the Bombers are good for business and tourism.
Consensus was not to change the $10,000 included in the proposed budget until the
Bombers' financial statement can be reviewed. Mr. Kaufman said he would try to have
the financial statement to the Commission shortly after September 15, 1994. The Mayor
requested it be completed before the season starts.
minCC09a.94
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Commissioner Fitzgerald referred to Mr. Baker's memorandum estimating
the total cost of the Harborview Center project at $8.225 million plus the
original purchase price of $1.9 million. He expressed concerns that
records on this matter be clear. Ms. Deptula indicated those costs
represent a preliminary planning estimate. Mr. Baker stated an itemized
list on the project would be presented to the Commission when completed.
He suggested the final costs could be less or more than the estimate.
Commissioner Fitzgerald requested
memorandum regarding the total cost of
made a part of the record by attaching
Commission minutes as Exhibit B.
Mr. Baker's September 6, 1994,
the Harborview Center project be
it to the September 15, 1994 city
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EXHIBIT B to cc 9/15/94
CITY OF CLEAR\VATER
lut crdcpar1 mcntn I Correspondence
FROM:
Commissioner Richard Fitzgerald
Vw ~_c-,#
Wi\liam C. Baker, Assistant City Manager
CUPIES TO:
COlV1MfS8In~1
PRESP
Date SEP 0 9 1994
CITY CU::hl\
TO:
COPIES:
Mayor and City Commission
Betty Deptula, City Manager
Kathy S. Rice, Deputy City Manager
Tina Wilson, Budget Director
SUBJECf: Harborview Center - Costs
DATE: September 6, 1994
In accordance with your request please find below a tabulation of the construction costs necessary
to completely finish the Harborview Center Building. The tabulation includes constructior. cests
'only. Architect and contractor service fees and parking Jot improvement costs are not includec in
the tabulation. The numbers described as planning estimates will be refined before actual
appropriation is requested of the Commission.
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The $SO per square foot total construction costs is a very good price in light of the totally new
mechanical system, new roof, completed new exterior I considerable structural enhancements
(windows, entrances, etc.), new electrical system, new lighting, new plumbing and complete new
interior finishes. .
CONSTRUCTION COSTS
Original Project (Stein Mart floor)
Added Amount for Full Coverage of Exterior
Added Amount for Certain Phase II Work to be Accomplished with
Phase 1 for Savings
2,000,000
400,000
Total Approved Thus Far
825.000
3,225,000
Planning Estimate for '111ird Floor Completion 2,000,000
Planning Estimate for First Floor Completion 2,000,000
Planning Estimate for Additional Elevator Core, Escalator, and Atrium Entrance l.JOOO.OOQ
Total Construction 8.225_JtQ.Q
f 8'1~t:~~~' == $49.90 per square foot
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Commissioner Deegan referred to page 11, paragraph 1, of the minutes
of September 1, 1994 and questioned Ms. Deptula1s statement regarding the
cost of the Harborview Center project. Commissioner Fitzgerald stated his
request for a complete cost of the project was answered by the estimate in
Mr. Baker's September 6, 1994 memorandum. The $8.225 million estimate
contained in that memorandum differs significantly from the amount
mentioned during the discussion. Consensus was to strike the sentence, "
Ms. Deptula stated that amount completes the project. 11
Commissioner Deegan requested deleting the phrase on page 12,
paragraph 6, "...for their oversight." He referred to page 13, paragraph
2, and requested the phrase "...to extend the City's 10an...1I be changed
to "...delay payment....1I He referred to page 33, paragraph 5, and
requested the phrase, n...being accosted at his office..." be changed to
read II. ..being accosted at City Hall......
Commissioner" Deegan moved to approve the minutes of the regular
meeting of September 1, "1994, as amended. The motion was duly seconded
and carried unanimously.
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Commissioner Deegan requested additional information about the Building Board of
Adjustments and their actions. The City Clerk indicated this board was not scheduled to
appear before the Commission because it is a City Manager board, not a City Commission
one. Mayor Garvey requestF:ld the board present the City Commission a written report on
their activities. The CitY Clerk stated the Commission also has not received reports from
the Gas Fitters and Civil Service boards.
Commissioner Deegan indicated he was not interested in a report from the Gas
Fitters Board but requested one from Building and Flood. Mayor Garvey questioned if the
report should be presented annually. Commissioner Deegan stated he could reach a
decision regarding scheduling once he has reviewed the first report.
Commissioner Deegan felt the Civil Service Board is also important and should
present a report. Ms. Deptula agreed acknowledgment by the City Commission would
provide board members with recognition of their work.
Consensus of the Commission was that the recommended format be approved.
_::--:-, c) Harborview Center Costs
0'
The City Manager distributed the Harborview Center Financial Overview which is
attached as Exhibit A to these minutes. Regarding Phase 1 A costs, she indicated that
while no specific numbers were available at the time of approval. additional architect and
contractor fees were acknowledged by the City Commission aOnd considered approved. No
decision regarding Phase 2 costs has been reached. She indicated a more refined estimate
will be completed in two to three weeks.
Mr. Baker reported the refurbishment of the Harborview Center was influenced by
circumstances and schedule deadlines. In February 1994, Peter Gozza. Executive Director
of the Community Redevelopment Agency (CRA), proposed a deal with Stein Mart that
required the building's center floor be refurbished by May 15. 1994. Mr. Baker indicated
that timetable was impossible to meet by traditional methods. He then reviewed the
development process which allows costs to be managed as work progresses.
Commissioner Fitzgerald questioned if the contractor and architect fees were
included in the estimate. Mr. Baker indicated they would have been had the contract been
negotiated in the traditional method.
Commissioner Fltzgerald stated his inquiry prompted this examination. He indicated
he had requested the City Manager report on the sources of the funding for this project.
He noted the estimated cost of refurbishing the building gradually has gotten more
expensive. A $2-million project is now estimated to cost $8.2-million plus architect and
contractor fees and the purchase price of the building. He felt the Commission had "stuck
a foot in wet concrete and discovered it to be quicksand." He expressed concerns that
the cost for the overall project was never identified. He said there are no fjrm plans for
the remaining two floors. He did not think the Commission was considering a $1 Q-million,
plus the cost of the building, project when the Stein Mart proposal was originally
discussed.
minCC10a.94
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Mr. Baker reported on April 7, 1994, the Commission approved Basic Phase 1
costs: $238,000 Architect Fee; $160.605 Contractor Fee; and $2-miJlion construction
expenses. He stated on June 14. 1994. the Commission approved the change to the
scope of the project and Phase 1 A costs: $112.088 Architect Fee; $133,000 Contractor
Fee; $825,000 Phase 1 A construction expenses; and $400,000 tor full coverage of the
building's exterior. The purchase of the building for $l.g-million was approved earlier.
Mr. Baker indicated Phase 1 A was brought forward to save money on the fest of the
building.
Commissioner Fitzgerald expressed concern that he has no idea what this project is
costing the City. He felt the process of doing one floor at a time and returning to the
Commission with additional requests as needed was confusing. Mr. Baker noted each item
of work has been bid. Commissioner Fitzgerald felt the process was problematic because
it was still unclear how much the project's final cost would be. M,r. Baker stated the
overview estimated the total cost ot the rehabilitation. Commissioner Fitzgerald noted the
total cost was estimated at $11,5-million. Mayor Garvey indicated the Commission is not
finding fault with staff. Commissioner Fitzgerald agreed and said there is a fault with this
process because he never anticipated the Harborview Center developing into a $1 1 -million
project.
Commissioner Thomas stated the Heery report had estimated the cost of
rehabilitating the building at $6-million. He noted he had not originally supported the
agreement with Stein Mart but once the Commission had voted to proceed with that deal,
he supported the decision which included a fast-track development schedule. He agreed
the Commission will not know the actual cost of the project until it is completed. He
noted Phase 1 A was approved to save money on the total project. He stated $3.S-million
has been approved to this point.
Commissioner Thomas indicated Phase 2 has not been approved. He said the two
restaurants, conference center and trade show will generate a cash flow for the City. He
stated he had not expected final costs to exceed $6-million. not including the purchase
price which already had been accomplished.
Commissioner Fitzgerald stated he was appalled at the scope of the project and
how estimates have been exceeded. He indicated no firm decision has been reached
regarding further direction. He noted staff is reacting to the Commission's decisions.
Mr. Baker reported the City is by no means building the Heery project which vastly
underestimated the air conditioning needs and cost of asbestos removal. The Heery report
also did not envision the need for a two-hour fire wall between the second and third floors.
Mayor Garvey addressed Commissioner Fitzgerald's point. and noted the City Commission
had been advised of all costs prior to reaching decisions on this project. Mr. Baker felt the
Commission should take pride in what they are doing. He stated only the original frame is
left. Everything else is new. The building has been rebuilt.
Mayor Garvey felt Commissioner Fitzgerald was making a valid point in questioning
the total cost of the project and the need to be held accountable to Clearwater's citizens.
She indicated she did not disagree with the process used but was uncomfortable with the
minCC' Oa.94
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costs. She did not know how the development could have been handled differently or
better.
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Commissioner Deegan questioned the square foot cost of the project. Mr. Baker
noted if the refurbishment costs $9.S-milliont the cost per square foot would be $57.
Commissioner Deegan questioned' how much a new building would cost to construct. Mr.
Baker said they cost between $80 and $100 a square foot. Commissioner Deegan noted
the Municipal Services Building is costing more than $ 5 7 a square foot to construct.
Commissioner Fitzgerald said Commissioner Deegants comparison was misleading
and the square foot cost is not the point. He expressed concern that the Commission had
entered into a project that later turned out to cost $ 1 O-million, an amount much higher
than anticipated. He noted the Commission had committed to a $1 Q-million project
without telling the residents of these plans up front. He indicated the square foot cost is
immaterial to his concern.
Commissioner Deegan felt the building was a bargain at $57 a square foot and was
proud of the project. He said the window of opportunity opened with Stein Martts
proposal. He noted the majority of the City Commission had expressed a desire to use the
building even though they were unclear on what the total project would be. He said staff
and the Commission did not adopt the normal procedure because the plans for a total
project were not finalized. Commissioner Deegan pointed out the $400,000 approved for
the buiJdingts exterior was added for aesthetics and the cost increases are no onets fault.
He suggested government must be flexible and noted the Commission has agreed on plans
for the buildingts top and bottom floors.
Commissioner Thomas stated he wanted it clear that no final decision had been
reached regarding the last level of expendIture. He predicted lease holds will reimburse the
City for completed improvements. He requested the Commission focus on this venture as
an economic development project that will repay the City in hotel, restaurant, and retail
business. He knew of no other city in America with a similar project. Commissioner
Thomas indicated the Commission is creating a .'giant cash register,"
Mayor Garvey stated when the building was purchased, the concept was to
develop a retail center. She noted present plans for a conference center and trade show
will require subsidies. She said recent Commission discussions have considered the
establishment of a conference center on Clearwater Beach and questioned if the
Harborview project would harm those plans. Mayor Garvey asked if the Commission was
prepared to conclude all discussion on expanding retail opportunities in the Harborview
Center. Commissioner Deegan Questioned when the Commission had decided the building
would be a retail center_The Mayor indicated that was the original intention.
Commissioner Deegan questioned where that decision was located in the minutes and
noted there was a great deal of discussion on the matter. Mayor Garvey stated she stood
corrected but the original intent was not to cost the City money.
Commissioner Deegan noted every time the trade show was discussed. the need
for a subsidy was mentioned. He indicated it had been anticipated that the tenant{sl
would offset the subsidy. Mayor Garvey stated she wanted the necessity of a subsidy to
minCC10a.94
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be on record and again questioned if the Commission wished to consider a use other than
trade shows. Commissioner Deegan said staff is already working on the trade show and
conference center concept as directed by the Commission.
Commissioner Fitzgerald indicated his question regarding the source of the funding
for this project had not been answered. He questioned the impact of this spending. The
City Manager distributed a project budget for the Hsrborview Center (Exhibit B). Mayor
Garvey said she would have preferred to have had this budget prior to this morning's
meeting. Ms. Deptula reported the City spent $ 1.926.710 in 1991 to purchase the
property, The project budget for FY 1993/94 totalled $3,865,120, and $2.188,000 is
approved for the FY 1994/95 budget. She stated the project will require additional money
and she is presently unsure of that source. Commissioner Fitzgerald questioned the impact
of removing these funds from other sources. He felt the procedure was convoluted and
difficult to track.
Commissioner Thomas estimated with $S-million in the budget. the City is $1.8-
million shy. Ms. Deptula indicated the total incl~des the price of the land and the budget is
$3 million short.
Bob Bickerstaffe wished to compliment the Commission on the project to date. He
suggested the Commission not worry about money lost in the past by not moving forward.
He indicated when the City lost the auditorium, the Ft. Harrison Hotel was also lost. He
said that was the beginning of the declinfl of Downtown Clearwater. He stated citizens
asked for a conference center. The old auditorium was making money. He felt a
conference center with a restaurant and s trade center will be fantastic. Mr. Bickerstaffe
said this City project will be the only one like it in the country to make money because the
others cost much more. He understood some citizens may not understand the benefits of
the project at this point but stated the City has really saved millions of dollars. He stated
when the project is complete and analyzed, it will turn out to be one of the greatest
decisions made.
ITEM #28 - Other Commission Action
Commissioner Berfield questioned if the letter from One-Hour Photo requesting a
one-month lease extension was being addressed. Ms. Deptula indicated it would be
included on the October 6, 1994 agenda.
Commissioner Berfield questioned if an item regarding managerial services for the
Conference area of the Harborview Center will be coming forward. The City Manager
indicated it will be included on a future agenda.
Commissioner Berfield presented the City Manager with a complete set of Jolley
Trolley tokens. A collector board will follow.
Commissioner FitzQerald questioned if staff was looking into the Pinellas County
Legislative Delegation request for grant and other funding applications. Ms. Rice indicated
it is being reviewed.
minCC10a.94
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EXHIBIT A to cc 10/3/94 minutes
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HARBORVIEW CENTER FINANCIAL OVERVIEW
Description Architect Contractor Construction Other Costs
Fees Fees Costs
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Approved ~:::~.:- .::...;.~. ti,:;vf~WI'~:':"'$.ti.-b
on 04/07/94 :1:1$238', OOO"t'~i;.'i~ . d~ $160.605....'.~~' ' ''^'''$2~OOO'OOO;;h*-
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Change Scope iff.i~f~~~~~~j~~t~ ~~i;~~~WEiil~~~f ::-s ""v: ,.1';.>.-;.... ,....i.: :qd....-r...!}.: ....$..t .:.
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1) Phase 1A Approved on ~.."'..(... ~.t':-:-'"r.: ::;~ ......,,~...-' 1o..f;.'''::
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06/14/94 ~l'~';'h2'088':':::' f .~t:f/~~.:,...~l.M ~{~>)/~-1
M':""133'OQ(}'",:"",;, ~'~'.;..~JI~~l:':B2S~OOO~'~. ~{;
2) Full Coverage of Exterior ~I~i'!j~~1 ~iiii~~~; f~i~t~;~N~
(Attachments It2 and #3)
Estimated Phase 2 407.500 452,000
Third Floor Completion 2,000,000
First Floor Completion 2,000,000
ElevatorlEscalatorlEntrance 1,000,000
(Attachment #4)
Estimated Parking Lot $25,400
Improvements
Purchase of Property . :~;~~:~~'~~'#;~: ~:.:~~H~~ ~~( .~~~;t~~.
:t.s:}~t~ 9 OO'~OOO~~~(~~!
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TOTAlS $757.588 $745,605 58,225,000 $1,925,400
Shading indicates runding that has already been approved by the City Commission.
Attachment #1:
Minutes from the City Commission meeting of April 7, 1994 approving Basic Phase 1
renovation costs for the Harborview Center.
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Attachment #2:
Minutes from the City Commission meeting of June 14, 1994 approving Phase lA costs
($825,000) and also approving full coverage of exterior costs ($150,000 from CRA +
S150,O(Xffor exterior skin + $100,000 for removal of green tile = $400,000).
Attachment #3:
Minutes from the City Commission meeting of July 18, 1994 approving the 'handicapped
ramping, colonnade reconstruction, glass wall for trade show space and entrances to restaurant
and atrium mall at a cost of $250,000 which was already included in the $825,000
construction costs approved June 14th.
Attachment #4:
Minutes from the City Conunission meeting of August 1, 1994 regarding the floor plan
approval.
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EXHIBIT B to cc 10/3/94 minutes
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10-2-94
Harborview Center
Project Budget
Sepfember 5. 1991
Approved contract for the purchase of the
Maas Brother Site from the eRA:
Infrastructure Tax
$1,326)710
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Interfund Loan
600..000
Cost of Land
'$1,926,710
Mid Year 1993-94
Infrastructure Tax representing funds returned
from the Atrium Fund
$ 1,776.400
Special Development Fund
723.600
Subtotal
$2,500,000 .
"(h;rd Quarter 1993-94
Transfer of Funding from Downtown Community
'. Center project (315-93287) ~~ ~) 680,000
eRA Funding for outside skin 150,000
Balance of Infrastructure tax representing
the return of Atrium Fund revenues 535.12.0
Project Budget FY 1993-94 $ 3,865,120
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,1994-9~ Apptoved Budget
Special Development
Total Project Budget To Date
270,0000
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1.918.000 .:1,/ ,.
~7t979.830 .
Infrastructure Tax
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(-15 No".; 94-P
CC-11/3/C;1
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b) Harborview Center Restaurants RFP
Ms. Rice distributed Requests for Proposals (RFPs) for the Harborview
Center Restaurants on the first and third floors. The proposed opening
for the competitive proposals is December 2, 1994. Staff will recommend
an award to the City Commission on January 5, 1995. The Mayor thought the
restaurants would not be chosen until a management firm has been selected
for the Center. Ms. Rice indicated staff will be interviewing management
firms on November 7, 1994, and plan to bring the City Commission a
contract on November 17, 1994. Mayor Garvey recommended the contract be
brought forward on November 28, 1994. Ms. Rice indicated there would be
time to get the management team on board before reviewing the RFP
responses for the restaurants.
Commissioner Deegan questioned if a date was scheduled for a
preliminary discussion meeting with those interested in responding to the
RFPs. Ms Rice said it was not done this time as each proposer was advised
to become familiar with the proj~ct and given the names of Mr. Baker for a
'walk through, the architect's name, " and Convention and Visitors' Bureau
for information on area visitors. Commissioner Deegan noted the RFP on
the downstairs restaurant refers to 1,500 square feet of outside dining
which does not show on the diagram. Ms. Rice said she would be certain a
diagram describing the outdoor area will be included.
Commissioner Thomas expressed concerns that the elevator area should
not be included in SteinMart's lease. Mr. Baker said that is a receiving
area. Commissioner Thomas stated that should be a common receiving area
for the entire building. Mr. Baker indicated the loading dock has been
divided into two spaces. Commissioner Thomas said the City did not lease
that space. Mr. Baker said the freight elevator will serve all three
floors. Ms. Deptula pointed out the freight elevator has a dual entrance.
Mr. Baker said the City was able to provide SteinMart complete separation
from the house services. The Mayor felt the turn around time seems
awfully quick. Ms. Rice said it was a month.
Ms. Rice questioned if Commissioner Deegan was comfortable with the
technical and financial evaluation ~riteria in the RFPs. Commissioner
Deegan indicated he was.
commissioner Fitzgerald noted the first statement indicates the City
is soliciting sealed competitive proposals for a waterview restaurant and
questioned if the word IIlease" should be included. Ms. Rice said staff
Wi)~3k; i/Q clearer.
J' Commissioner Deegan noted plans were for a classy third floor
restaurant that includes a dance floor. The Mayor remembered the 1\
restaurant would be upscale. Mr. Baker said staff believes some \)-~ ,
responders will want a dancing area. Commissioner Deegan stated if the
Commission wants a dance floor, the bidders should know that.
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Commissioner Thomas thought the restaurant would be for fine dining did
not think it mattered if a dance floor was included. The Mayor agreed.
commissioner Deegan referred to the diagram and suggested a dance
floor in the third floor restaurant would attract wedding receptions. Ms.
Rice suggested if the criteria is to have the ability to provide for
private parties and receptions with a dance floor, those provisions should
be given extra points in the evaluation criteria. Mr. Baker suggested a
note in the package that indicates prospective restauranteurs are not to
be restricted by the plan. commissioner Deegan suggested the expectation
is that what comes out of the RFP would allow an option for a dance floor.
commissioner Thomas noted the flexibility of the catering kitchen
will permit the lease of any of the upstairs rooms. The restaurant will
be a separate business. Commissioner Deegan noted the conference rooms
will be carpeted. Commissioner Thomas indicated dance floors are portable
. Ms. Deptula reiterated Ms. Rice1s recommendation to provide extra
points for additional amenities. Commissioner Deegan preferred Mr.
Baker's approach advising proposers not to be constrained.
Commissioner Thomas questioned the stairway located by the second
window from the top. Mr. Baker said that is an existing stairway.
Commissioner Thomas expressed concerns that the stairway would lead from
the restaurant to SteinMart. Ms. Deptula said the stairway leads to the
deck of the parking lot.
Ms. Rice said the RFP is not currently written for the Commission to
review all the bidders. Staff will make recommendations to the Commission
. Commissioner Thomas questioned the criteria for the top five. Ms. Rice
said that was listed on page 6. Commissioner Thomas questioned how the
points would be allocated. Ms. Rice said each item would be given equal
weight. Commissioner Thomas indicated he would like to review staff's
ratings in private.
Commissioner Fitzgerald said his same comments regarding the word "
lease" apply to the RFP for the restaurant on the third floor.
Commissioner Deegan requested the top three bids for the third floor
be brought to the Commission because of that floor'S flexibility.
Commissioner Thomas felt a minimum of three and a maximum of five
proposals should come to the Commission. Ms. Rice questioned if the
Commission wanted multiple proposals for both restaurants. Commissioner
Thomas indicated he did. Mayor Garvey expressed concerns regarding the
Commission establishing criteria. Ms. Rice said staff would first rank
them before the Commission made their choice.
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Commissioner Deegan said staff should not negotiate with these
individuals until they select those to whom they want to talk.
Commissioner Thomas recommended playing one against the other. Ms.
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Deptula said staff will bring the top three or four proposals so
the Commission can confirm staff's ranking and direct staff to negotiate
with the number one ranked firm.
commissioner Berfield questioned when staff would bring back their
recommendations. ' Ms. Deptula indicated on January 5, 1995.
Commissioner Deegan requested staff bring back the top three
proposals for each floor. He suggested if a management firm is hired
prior to the recommendation, a representative should be involved on a
committee reviewing the bids. Ms. Rice said staff anticipated having that
person.
Commissioner Berfield questioned the date of the award. Ms. Rice
said she would change the time frame based on tonight's direction.
Commissioner Berfield questioned if the top proposals could be brought to
the Commission on January 3, 1995, with action on January 5, 1995. Ms.
. Rice said that ~ould not be a problem.
Commissioner Tholnas moved to approve the RFPs to be returned with the
top three bidders on January 3, 1995 with the modification that bidders
for the third floor restaurant not be restricted by the diagram and the
new management firm be involved with the evaluation, The motion was duly
seconded and carried unanimously.
CITY ATTORNEY REPORTS
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Seven percent of 1994 gross sales of $537,006.94 would equal $37.590.49. The
revenue from the Pier Pavilion may be higher in 1995 because Big Pier 60 was not open
during January through late April 1994. Weather also will be a deciding factor on what
r9venUt! to expect from the Pier Pavilion.
Actual revenue the City received from the Pier Pavilion over the past six fiscal years
is: FY 1988/89- $121.607.04;FY 1989/90- $i29,208.70;FY 1990/91 - $37.657.04;
FY 1991/92- $103,517.04;FY 1992/93- $96,119.04;and FY 1993/94- $67.621.04.
Commissioner Thomas said he was satisfied that the proposal now contained
numbers on which to base an opinion.
Commissioner Thomas moved to approve the amendment and extension to the
lease agreement for Pier Pavilion of Clearwater. Inc. to operate on a month.to-month basis.
with 60 days notice of termination, with a flat monthly rental rate of 7 % of gross sales.
The motion was duly seconded and carried unanimously. '
-_.:::::) b) Harborview Center Construction Cost Update for Phase'1 & 1 A and proposed budget for
Phase 2
On April 7. 1994, the City approved a contract with Rowe Architects, Inc. and
,Biltmore Construction Company for the renovation of the former Maas Brothers building to
accommodate leasing the middle floor space to Stein Mart. Inc. The Phase 1 contract
included architect fees of $285,000, contractor fees of $160,605, and construction costs
of $2-million.
As the project progressed. the Commission indicated a desire to extend the project
to include the lower and upper floor renovations. On June 14, 1994, cost-saving work
items and plans for a new exterior were presented to the Commission. Estimated
construction costs totaled $1,225,000. The architect and contractor agreed to perform
under terms of their existing services contract.
Approval of this agenda item will establish the Phase 2 construction budget for the
completion of the entire project for $4,227,000 and includes $379,000 for Phase 2
architectural fees and $390,000 for Phase 2 general contractor fees, totalling $4,996,000
and authorizes payment of $267.000 for the Phase 1 A architectural and general contractor
fees.
Funding in the amount of $2.059.620is available in the Harborview Center project.
The balance of $2,936,380 will be provided from the unappropriated balance of Penny for
Pinellas funds available through FY 1999/2000. Because this funding is not immediately
available, current funds will be provided through a loan from the Central Insurance Fund to
the Special Development Fund.
Mr. Baker said approval of a construction budget and an extension to the contracts
with the architect and contractor is being requested. He said Phase 1 and Phase 1 A work
was completed and folded into those costs were several items not identified at the time
the Commission authorized the construction budget. He said during construction several
minCC11 c.94 25 1111 7/94
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items were found that needed to be addressed. Staff was able to work in these items
because of the control the City has over each step using this method of building. Mr.
Baker reported everything was accomplished under budget. If the Commission wishes to
complete the project. he strongly recommended doing it now.
The City Manager indicated the funding arrangements of this project need to be
discussed. She referred to a memo from Budget Director Tina Wilson indicating the total
funding available in Phase 1 and Phase 2 that has been approved is a little over $6-million.
She said an additional $2,936,380 needs to be funded. Ms. Wilson recommends
appropriating the money from the infrastructure projects. The money will be available
between now and the year 2000. She said the money would be borrowed from the City
and repaid with interest. No money would be taken from any established projects or
Capital Improvement Projects. She noted when money is taken from an uncommitted
fund. the City is lessening their options.
Commissioner Fitzgerald observed in the November 8. 1994 election, Charter
Amendment #3 was approved limiting spending to $5.million without two public hearings
being required. He noted this item for funding is just slightly below the $5-million limit and
does not trigger the two public hearing requirement. Commissioner Fitzgerald questioned if
the ten year Penny for Pinellas program expired in 1998. Ms. Deptula reported the last
time the City will get money from the Penny for Pinellas program will be in FY 1999/2000.
She said no assumptions or recommendations are based on the possibility of an extension
of the program.
Commissioner Fitzgerald expressed concern when the Harborview Center project
started it was much smaller and is now costing the City $1 O-million or more, including the
cost of the land. He noted other costs not tabulated in the cost of the Harborview Center
include the 50% rebate for three years worth of rent that Stein Mart will receive for the
purposes of constructing their floor. He expressed concern that numbers are being juggled
significantly and money is being taken from other projects. Ms. Deptula said the identified
funding sources represents money that has not been committed at this point.
Commissioner Fitzgerald noted money was being taken out of accounts other than the
infrastructure fund. Ms. Deptula said the money for the Harborview Center is already in
the budget, approved through the FY 1994/95 budget process. Commissioner Fitzgerald
noted use of these funds will reduce the City's potential revenue from savings accounts.
He expressed concerns regarding lost flexibility in revenues and unknown ramifications.
The City Manager said any time the City spends money interest is lost. She
questioned if the Commission's priority is to finish the project now. She reported the
City's level of reserves is more than adequate. Money spent for this project has not been
allocated to other projects. She noted the question is if the City Commission wants to
spend this money on this project or one for reclaimed water. She said if the Commission
wishes to complete the Harborview Center, now is the time. Commissioner Fitzgerald
expressed concern if going to a conference center is the right decision.
Commissioner Fitzgerald questioned when the City would see a return on this
investment. Ms. Deptula .said the firms interested in managing the Harborview Center have
minCe, 1 c.94
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not yet made their presentations. She said it is believed the Center is better than a
"break-even" proposition.
Commissioner Fitzgerald noted today's question is whether the City wants to invest
an additional $5-million into the Harborview Center. Mr. Baker said the money the City is
now considering spending would not be lost. He stated the worst thing that could happen
is the conference center failing and the space being used for retail sales.
Commissioner Fitzgerald expressed concern that no fiscal analysis was completed
on the project and questioned how the City will return to the citizens what is being
invested. He referred to the recommendation to borrow money for the project from the
City's central insurance fund and transfer it to the special development fund and
questioned the impact of those actions. He indicated the plan is to collect interest at the
cash pool rate. He questioned if there would be an impact on the City's insurance fund.
He noted the plan to take $2.9-million out of the insurance fund and Questioned how much
money is in the fund. Deputy City Manager Kathy Rice indicated approximately $6.8-
million was in the fund last year.
Commissioner Fitzgerald expressed concern about the Commission's piecemeal
approach to the project. He said the Commission was led to believe this would be a $2-
million project. He noted the cost increased to $6-milJion and is now up to $9-million. He
questioned when the cost would stop increasing. He felt the project's true costs have
been masked because of the piecemeal approach. He questioned if the City will be cutting
into its revenue streams and impact future City projects. He referred to Rowe Architects.
Inc.'s November 10, 1994 construction cost update and noted the number of exclusions
from the construction costs estimates for kitchen leasehold equipment and furnishings,
landscaping. legal fees. etc.. and questioned who would pay these fees. Ms. Deptula said
whatever deal is struck for the restaurants will come back to the City Commission for
approval.
Commissioner Fitzgerald noted the update includes approval of the atrium. He
expressed concern the Commission has gotten itself into a position of spending nearly $10-
million in unprogrammed expenses. He felt the Commission is stuck with the project and
believed it would be a drain on the City's finances. He noted the management contract
was not accounted for. He said the consultants that indicated the project would make
money were not objective as they want the contract to manage the Center.
Mayor Garvey questioned if the Commission stops the project now, what would be
accomplished. She noted the building cannot be sold until it is completed.
Commissioner Fitzgerald felt the Commission got dragged into the project and
reached decisions without thinking it through. He noted the project is now much more
expensive than was anticipated. He said he did not understand why no citizens were
present to protest. Mayor Garvey agreed Commissioner Fitzgerald gave a good historical
perspective on the development.
Commissioner Thomas said he did not think the Commission was dragged into the
project but knew what they were getting into. He noted he voted against the Stein Mart
minCC1 1 c.94
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lease because he thought the City could get more money. He said when a project is
started, one has to try to make the most of it. He said he believes the project will be a
giant cash register for the City. He noted the management fjrm being considered views the
Center on a stand alone basis. He estimated the Center will generate a positive cash flow
of between $0.5-million and $1-million per year. He recommended this cash flow be
designated for the projects Commissioner Fitzgerald referred to earlier.
Commissioner Thomas felt the atrium issue needs to be addressed tonight. He
recommended the final design be a joint effort with the management firm the City hires.
He said the building is turning into a beautiful architectural piece. He believed there was
,no end to the possibilities of what will happen to the City because the Commission finally
did something exciting.
Commissioner Thomas said he approved 0.1 the atrium as long as it is energy
efficient and easy to maintain. He recommended the structure be designed to include a
future monorail station.
Commissioner Thomas noted his conversation with the architect regarding the top
floor restaurant and the staircase on the north corner wall. He felt code could be met by
having double exit signs going out of the restaurant directing to the corner staircase.
Commissioner Thomas said he is thr!lled and impressed with the project. He
estimated the project will take three years 'tv be a success. He said Clearwater will be the
only City in the country with a profitable trade show/conference center.
Commissioner Deegan disagreed that the Commission was dragged into the project.
He said the Commission made a conscious decision to use the design/build route for this
project. He noted this building method represents a different way of doing business since
many expenses are not addressed up front. He agreed with setting up a special enterprise
fund for profits from the Center. He said he fully expected the Center to be a cash cow
generating money for the City. He commended the City Manager for lowering the project
costs to under $ 5-million and said that figure had nothing to do with the recently passed
Charter amendment. He indicated the City Manager and staff worked hard to pare back
the expenses.
Mayor Garvey felt at this point it would be foolhardy not to finish the project.
Commissioner Thomas moved to approve an extension of existing contracts with
Rowe Architects, Inc. and Biltmore Construction Company in the amount of $4,996,000
consisting of $4,227,000 construction costs, $379,000 architect/engineering fees and
$390,000 general contractor fees for the completion of the Harborview Center project and
ratify the expenditure of $110,000 architect/engineering fees and $157,000 general
contract fees for the completion of the Phase 1 A work ($1,225,000 construction costs)
previously authorized, and approve an interfund loan in the amount of $2,936,380 from
the Central Insurance Fund, bearing interest at the cash pool rate, to be repaid from Penny
for Pinellas collections in fiscal years' 998 and 2000.
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Mayor Garvey indicated she may not vote for the item if the monorail and atrium are
included in the motion. Commissioner Thomas noted the atrium is part of the issue and
agreed to amend his motion by deleting the reference to the monorail.
The motion was duly seconded.
Commissioner Deegan noted the Commission has been collecting information for
several months regarding the Harborview Center and referred to recommendations dated
August 1994. Ms. Deptula said those recommendations had been addressed.
Commissioner Deegan referred to Item 112 which recommends the operating budget for the
fund be established in mid-year 1994/95 and noted those dates were no longer accurate.
Ms. Deptula stated,those recommendations were approved as part of the budget and
agreed the time table had slipped.
Mayor Garvey questioned when the Commission decided to include the atrium in
the design. She said she was uncomfortable with including it without discussion.
Dean Rowe, of Rowe Architects, Inc., said without the atrium, there will be a
perception that the building's upper level is not accessible. The atrium allows escalators to
be installed in an area where all visitors can experience the water view. He said the atrium
will help populate the building. He felt it was an essential element. Without the atrium,
the building will be dependent on an additional three elevators to transport people up and
down. .
Commissioner Deegan questioned if the atrium in the model was changed. Mr.
Rowe indicated the model was exactly the same as before and no change had been made.
Upon the vote being taken, Commissioners Berfield, Deegan and Thomas and Mayor
Garvey voted II Aye;tI Commissioner Fitzgerald voted "Nay." Motion carried.
c) Summer Youth Employment Program RFP Draft
Commissioner Deegan referred to suggestions he made in a memorandum to Human
Relations Director Eleanor Breland on October 31, , 994. He hoped to see a recognition of
the suggestions he made. He referred to the sample agreement used last year and saw no
reason to use a form that has been changed. He questioned why the program's mission
would change from one year to the next. Ms. Rice indicated staff had tried to address the
comments in Commissioner Deegan's October 31, 1994 letter by indicating a yearly
reaffirmation of the mission. Commissioner Deegan recommended including the mission
statement in the Request for Proposal (RFP) after the first sentence. He recommended
specifying the age group and areas targeted.
Commissioner Deegan noted it would be easier to discuss documentation if all the
pages were numbered.
Commissioner Deegan referred to the first page of the RFP and recommended the
participants be interviewed by the employer. Ms. Rice said she thought that was covered
and will make it be more specific in the proposal.
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ITEM #20 - Harborview Center Management Contract
Ms. Rice indicated Globe Facility Services was the top ranked
management firm by the selection committee. She said following discussion,
the contract could be ready December 1, 1994.She noted issues already
decided include: 1) the building will be an enterprise fund; 2) the
capital cost will not be recovered in the enterprise fund; 3) the
Community Room will take a second position in booking events; and 4) there
is a benefit to having an outside contractor run the facility.
Mich Sauers, President of Globe Facility Services (GFS), said his
company is a full service management company in business since February
1994. The GFS management team include Nick Flaske, Ken Young and Mich
Sauers. GFS is part of the GIS Group of Companies founded in 1978.
Mr. Sauers said the advantages of private management include: 1)
overall cost-effectiveness; 2) greater access to premier touring shows;
ability to risk capital to promote or co-promote events; 3) depth of
management experience and expertise; and 4) negotiating savvy with tenants
and promoters. He said GFS will make certain the best possible
arrangements are structured for the City as owner of the facility. GFS
facilities and clients include: 1) PUTRA World Trade Center in Kuala
Lumpur, Malaysia; 2) Bangkok International Exhibition Centre, Thailand; 3)
Harbor Park Stadium, Norfolk, VA; 4) West
Palm Beach Auditorium, West Palm Beach, FL; 5) World Arena, Colorado
Springs; 6) AM Partners (Consulting), Honolulu, HI; and 7} Ohio State
University Arena, Columbus, OH.
Mr. Sauers said GFS is a Tampa Bay Area company and Clearwater will
be dealing with the companyrs owners. The organizational chart indicates
Mich Sauers will be General Manager, Mark Collins will be Operations
Manager, Sheri Green will be Events Coordinator (Sales), Ken Young will be
Food & Beverage Manager, and Pat Perkins will be Finance Manager.
Mr. Sauers reviewed pre-opening tasks: 1) working with architects to
maximize the facility's operational efficiency; 2} reviewing the furniture,
fixtures, and equipment requirements; 3} managing the entire furniture,
fixtures, and equipment process including specificacion, purchasing,
delivery, installation, and training; 4) preparing marketing plans and
business strategies for the new facility; 5} reestablishing financial pro-
formas for day to day operation; 6) recruiting and training staff; 7}
planning and managing grand opening ceremonies; and 8) establishing
operating policies and Procedures in coordination with the City and the
Convention and Visitor's Bureau.
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Mr. Sauers reviewed personnel
1) General Manager - 12 months; 2)
Director of Finance - 6 months; 4)
needs between now and building opening: ~
Executive Secretary - 11 months; 3) ~
Bookkeeper - 4 months; 5) Sales/Events ~ ~
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Coordinator - 3 months; 6) Secretary/Receptionist - 2 months; 7) Food and
Beverage Director - 2 months; 8) Operations Department Director - 8 months;
9) Building Trades - 2 months; and 10) Two Laborers - 2 months for total
personnel expenses of $183,098 that include fringe benefits of $30,516.
Mr. Sauers emphasized the importance of marketing that includes: 1}
market research; 2} public relations; 3} sponsorship; 4) event
solicitation/creation; 5) on-going promoter relationships; and 6}
merchandising. GFS will market the Harborview Center to: 1} corporate; 2}
community; 3} State-wide events; 4} hotel/motel joint promotions; 5)
fraternal organizations; 6) fashion shows; 7} multi-cultural events; 8)
musical events; 9) trade shows; and 10) job fairs.
Mr. Sauers said GIS has developed computer software for
administrative functions including: 1} budget; 2} purchasing; 3} financial
control systems; 4} executive reporting; 5} payroll; 6)
payables/receivables; 7) cash management; and 8} capital planning/revenue
sources. The Facility Management System will: 1) book activities; 2)
estimate package costs; 3) schedule equipment; 4) schedule labor; 5}
schedule meals; 6) manage budgets; and 7) invoicing.
Mr. Sauers said public service is an area key to GIS. Public service
means having community events and interrelating and interfacing with the
entire community to enhance the community's economics, provide community
support, security and crowd control, and emergency planning.
Mr. Sauers said GIS is anxious to provide assistance and guidance
with the restaurant operation. He felt there are opportunities to
generate additional revenue. GIS's
concern is that the restauranteur provide concession and dining services
to guests attending the facility. Catered meals will be needed. He said
it is not typical for restaurants to provide both full service dining and
catering though the trend is changing.
Mr. Sauers reported facility expenses from now until opening should
cost $207,300 and cover: armored car service; contracted services; data
processing; dues; equipment rental; general administration; institutional
advertising; insurance; interior landscaping; license and permits; pest
control; postage; professional fees; subscriptions; supplies; telephone;
trash removal; travel and entertainment; uniforms; and utilities. With
personnel costs and benefits, the cost is estimated at $390,398. Once
open, facility expenses are estimated at $456,500. With personnel costs
and benefits, the total cost is estimated at $908,900. Personnel costs
for the tirst 12 months for the first full 12 months of operation are
estimated at $452,400 to include fringe benefits of $75,400. Additional
employees at that phase include one Building Trade employee and two
laborers for a total 14 employees,
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Key assumptions include: 1) 30~OOO square feet of exhibit area;
000 square feet of meeting space; and 3) the facility will mature in
years.
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Mr. Sauers predfcted the facility will host between 18 and 25
convention and between 15 and 22 consumer events averaging four to five
days each with 175 booths. The average number of attendees at a
convention would be between 350 and 600 with between 2,500 and 5,000
attending consumer shows. Rental rates for conventions are predicted to
run 5 cents per net square foot. Mr. Sauers noted columns in the facility
present some problems with the space. Income from consumer shows will
average between $1,800 and $3,500 per day. He predicted rental income for
conventions will be between $50,400 and $112,500. Consumer shows may have
an income of between $108,000 and $385,000. There will be time when
multiple events occur.
Mr. Sauers predicts there will be between 137 and 177 exhibits and
meetings booked the first year. Attendance will be between 69,800 and 177,
000. Rental income will be between $223,400 and $619,375. Income from
food, equipment, advertising, and miscellaneous is predicted to be between $
389,556 and $1,073,950. With expenses between $856,000 and $952,400, the
profit/(loss) is estimated between ($466,444) and $61,550. With income
from SteinMart estimated at between $250,000 and $500,000 and income from
the restaurants between $200,000 and $400,000, GFS estimates the
Harborview Center will have a profit/(loss) of between ($16,000) and $960,
000.
Mr. Sauers said the convention center will impact the local economy
with delegate spending averaging between $3,959,500 and $11.3-million.
Using the economic impact multiplier of 2.5, the impact should be between $
9.9-million and $28.2S-million.
Mr. Sauers said GFS proposes a fixed fee of $9,000 per month for the
pre-opening phase. GFS proposes a fixed fee of $6,500 per month for the
management fee plus a performance fee: 5% of revenues between $0 and $750,
000; 8% of revenues between $750,000 and $1.25-million; and 12% of
revenues in excess of $1.2S-million. GIS made a commitment to take a
percentage of ,their fees and reinvest it in a marketing fund to attract
more events to the facility or do promotions for specific events. The
proposed term is for
five years, renewable after three years based on performance. Mr. Sauers
said the Harborview Center will be a key account of GFS and they plan to
make it a showcase.
Ms. Rice questioned if GFS's fees are included in the pro-forma. Mr.
Sauers indicated they are. Ms. Deptula referred to the summary and
questioned if GIS had included their expenses in the profit/loss estimate.
Mr. Sauers said all expenses were included except GIS' performance
incentive fees, and operational expenses such as depreciation, taxes, or
debt service.
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Ms. Deptula noted the Commission had made a decision that the initial
investment of approximately $10-million would not be recovered by the 1\
Harborview Center. Future capital costs for furniture, fixtures, or any ~"
other improvements, would have to be rec~vered by the enterprise fund. \~
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questions regarding systems and partitions.
Ms. Rice clarified that the selection committee had ranked GFS as the
top firm. Because the final decision has not been determined, GFS is not
able to provide a specific pro-forma, only a general one.
Commissioner Thomas felt the rental income had been grossly
underestimated in the figures presented by GFS. He recommended
Commissioner Fitzgerald pay attention to the economic impact the
Harborview Center will have on the community. Commissioner Thomas noted
some cities build money-losing convention centers because of that positive
impact. He said intangible benefits are difficult to measure.
Commissioner Fitzgerald said it depends on the numbers one believes.
He expressed doubt regarding the accuracy of the multiplier effect
traditionally used to justify these types of projects. He noted a recent
study of the economic impact of major league sports teams disproved the
theory that teams provide a substantial financial impact on communities.
He reported the study indicates major league teams provide little new
money into an economy. The principal benefit of having a team seemed to
be the community's image and ability to say, "I have one.1t He felt a lot
of information is accruing to dispel the assumption about the intangible
benefits of certain developments.
Commissioner Deegan requested Mr. Sauers elaborate on the advantage, II
ability to risk capital and ability to promote or co-promote events.1I Mr.
Sauers said if the government is managing the facility, it may be unable
or unwilling to take a risk and grant concessions in order to attract an
event. The management firm would be able to underwrite the event and
bring it to the Center. Commissioner Deegan questioned if part of GFS'
marketing approach would be to negotiate that type of deal. Mr. Sauers
said the types of events that are underwritten include consumer shows such
as those exhibiting boats or cars. Revenue from the convention space will
come from simple rentals or a promotion where someone pays a percentage of
the gate receipts or a co-promotional venture with a shared risk where GIS
would put at risk some of the facility's income stream. commissioner
Deegan noted if the revenue for the facility is put at risk, the City's
potential rental income is also put at risk. Mr. Sauers said certain
events would not come if certain concessions are not made and the facility
would have had zero income. Commissioner Deegan pointed out if the
facility has to offer discounts to attract some events, the City's revenue
would be down and GFS would only stand to lose its incentives.
Mr. Sauers said GFS can take the risk with an event and rent the facility
from the City, becoming the event's partner in renting the facility.
Commissioner Deegan noted the City of St. Petersburg has changed its
management of the Thunderdome from a private management company to using
city staff. He questioned what would prevent Clearwater from being in the
same situation. Mr. Sauers said he'was a part of the conversations that
lead to that decision. He noted had St. Petersburg attracted a major
league baseball team, the management firm would have lost that contract
anyway. He said the management firm had a great deal of frustration with ~
~,,~~~~~se the compensation w~ not as high as had been expecte\~~
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Commissioner Deegan noted Mr. Sauers had said his proposed incentive
package was standard in the industry and questioned if the firm that
managed the Thunderdome had a similar package. Mr. Sauers said that
management firm's package was similar but had been negotiated more than
six years ago.
commissioner Deegan said he can env~s~on three years from now with
revenues at the lower end of GFS's prediction of income between $0 and $
960,000. Neither the City nor GFS would have generated much revenue but
GFS could walk away without having lost anything because their salaries
would have been guaranteed and the City would have paid for all staff
members. He noted the City would be left holding the bag. He questioned
how GFS could share in the risk. He felt GPS' guaranteed flat fee should
cover a certain amount of gross revenue with the incentive built on top of
that. '
commissioner Deegan referred to GFS' key assumptions regarding the
square footage available for rent. He had understood the facility had 50,
000 square feet gross on both the lower and top floors, and questioned why
GFS had assumed a total net of only'50,OOO square feet. Mr. Sauers said
facilities such as rest rooms, storage areas, concession stands,. support
services, administrative spaces and the columns had to be subtracted from
the gross area. Commissioner Deegan questioned if there was enough room
downstairs for 40,000 square feet of exhibit area. Ms. Rice said she did
not think there was that much space but indicated staff could review that.
Commissioner Deegan said he was surprised only 50,000 square feet would be
available to rent. He requested staff review the space. Mr. Sauers noted
the registration lobby area is not included in the rencable space.
Commissioner Thomas said it would be possible to open up the 16,000 square
foot conference room on the third floor to provide a minimum of 46,000
square feet trade show space with additional meetings rooms still
available.
Commissioner Deegan referred to food service and restaurants and said
he gathered from Mr. Sauers's comments that GFS hopes someone will respond
to the City's RFP to handle all food service requirements for the center.
He said the RFP was scheduled to give the chosen management firm the
opportunity to notify contacts they have in the food service industry to
respond. Mr. Sauers said GFS had contacted several organizations and
encouraged them to respond to the RFP. He said GFS' concern is from an
operational standpoint. He expressed concerns that facility guests are
well serviced.
Commissioner Thomas referred to estimated personnel costs of $452,400
for the first full 12 months of operation and the summary listing
personnel costs at $400,000 for normal activity levels and $452,000 for
aggressive activity levels.and questioned how t~ose estimates were figured
. Mr. Sauers said the number of people needed under normal conditions
would result in lower personnel costs by eliminating three positions. The
.456,000 estimate for operational costs needed to be adjusted based on
utility costs and trash removal. Commissioner Thomas referred to the
4)f/~~~~i1l~sts and questioned i~ that number strictly covers
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personnel costs or if it is mixed with operational costs. Mr. Sauers said
those costs were strictly for personnel.
Commissioner Fitzgerald questioned if the risk Mr. Sauers referred to
would be taken by the City and GFS. He expressed concerns on how the
City's revenue stream is protected when a risky event is booked. Mr.
Sauers said if the City wanted to attract and encourage a specific event
they may choose not to charge rent but would want to be reimbursed for
utilities, cleaning, manpower, etc. If the City was unwilling to take
that risk, GFS could become partners and pay the rent with their own
dollars and assume the total risk. Commissioner Fitzgerald said he always
wants to be certain what risk the taxpaye~'s will have to make. He
questioned if this point will be explained in the contract. Ms. Rice said
it would be explained.
Ms. Rice referred to the Community Room and questioned if it is to
take second place to the convention center, was the City Commission
willing to compensate GFS for community events held in the Harborview
Center. Commissioner Thomas suggested this be included in the contract.
He said the risk issue is confusing. He expressed concerns with GFS
underwriting events because it could put the City in competition with GFS.
Mr. Sauers indicated the contract, which is common to the industry, states
the management company is able to rent the space at the prevailing rate.
Commissioner Thomas said that would result in a conflict he did not like.
He said the management firm would be in the "catbird seat" renting out the
facility. He suggested this ability to rent the space would allow GFS to
support money making events while cutting the City out of the profits. He
noted the management firm already has an incentive to attract additional
revenues for the City. He said he would not support any agreement that
would set up a management firm as an individual entrepreneur in the
building. Mr. Sauers said of the 4,000 events his former employer booked,
only about six involved situations where the management firm rented the
building. He said the management company usually would rent the space to
not lose an event.
Commissioner Fitzgerald questioned how much the management of the
building will cost the City. Ms. Rice said that depends on the building's
income. GFS will charge the City $9,000 per month until the building is
open plus the cost of staff in the building. Mr. Sauers said the figures
presented today were $40,000 to $50,000 higher than originally proposed
and reflected GFS' fees and an adjustment to budget trash removal.
Commissioner Fitzgerald questioned if the cost of management included the
listed personnel costs plus the $9,000 monthly fee. Ms. Rice said the pre-
opening costs for the first year are estimated at $390,398. Commissioner
Fitzgerald noted the estimated cost for the first year after opening is $
908,000. Mr. Sauers said he hopes to provide the City Commission with a
detailed financial statement once GFS is on board. He said the
contract will hold GFS responsible if there is a deficit or shortfall.
Ms. Rice noted the City Commission will have approval of GFS' budget for
the facility.
commissioner Fitzgerald questioned if staff was asking for direction
to go forward and negotiate a contract that will include all these points
and return to the City Commission for approval. Ms. Rice said a _\\
com~I~:l~~ttequested in writin~ specific pro-forma information. She~
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expressed concerns about negotiating a contract before this information
could be developed. She said the contract could say GFS will develop a
pro-forma as the Commission defines necessary policies and as the building
is designed.
Consensus was to negotiate a contract without a pro-forma.
Ms. Rice questioned if a negotiated contract could be brought back to
the City Commission on December 1, 1994. Commissioner Thomas said he did
not think the City should delay allowing GFS to start consulting with the
architects and restaurants. Mr. Sauers said the two issues requiring
negotiation include the firms compensation and language regarding risk.
He said the attitude of the contract is for the City commission to set
policy and'GFS set procedure. He said if the bottom line of the contract
is exceeded, GFS pays. He knew the City was anxious to start. He said he
was willing to spend the next day to negotiate a compensation package to
present a contract on Thursday. The Mayor noted this type of contract was
new to the Commission.
commissioner Thomas questioned if the contract can be negotiated by
Thursday. Ms. Rice said a contract could be ready if the Commission
agreed to certain concepts.
Ms. Rice questioned if GFS can be credited when community space is
used for community activities. Mr. Sauers said GFS has proposed that
space used for community activities be credited at 60% of the rental I'ate
because GFS still has to manage the space and allocate staff. Ms. Rice
said if the rental rate is $100, $60 would be credited to revenues and GFS
would earn a performance fee based on total revenues. Ms. Rice said these
activities are the community activities that now take place at the Annex.
commissioner Thomas questioned if these activities now take place in
the Annex's 10,000 square foot community room. Ms. Rice agreed.
Commissioner Thomas questioned the yearly revenue from the Annex's
community room. Ms. Rice said recreational activities take place there
and there has been no revenue. Ms. Deptula noted the City receives a
percentage from contracted events.
Commissioner Deegan noted the events at the Annex are now managed by
the Parks & Recreation Department. He questioned Parks & Recreation's
role in the Harborview Center. Ms. Rice said that has not been identified
. The Commission had indicated the community space in the Harborview
Center takes second place to renting the space for conventions. She said
staff envisions that as community space versus a community center.
Commissioner Thomas questioned how many days a year is the Annex's
community room presently used. Ms. Rice said staff would provide that
infr:J9: q tf
I Commissioner Berfield questioned if those activities could be moved ~_
to the new gymnasium in Countryside. ~s. Rice noted some activities draw \~~
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citizens from Downtown who will not go to other locations.
Commissioner Thomas noted the trade show space would mostly be used
on weekends. Ms. Rice said the question was compensation. Commissioner
Thomas said if City staff is doing all of the work he did not feel the
management firm should receive any compensation. Mr. Sauers said he
assumed this facility is similar to others. He noted the facility is
responsible for set up, staff, cleaning, servicing the event, invoicing,
etc. Mayor Garvey questioned if City staff would not be involved with
community events occurring at the Harborview Center. Commissioner Thomas
said he assumed City staff would continue doing the exact same thing they
have doing for these events. Mr. Sauers said that is usually the intent
but not what generally occurs. Ms. Rice said the management firm would
have staff on-site. Mr. Sauers said he would prefer GFS be responsible
for all activities in the facility.
Commissioner Fitzgerald felt there was a lot of confusion with this
issue. He expressed concer.n that a conflict situation was being
established. The original idea was to incorporate a new community center
in the building to replace the community room in the Annex. He suggested
a conflict will occur between the activities now scheduled in the Annex
and convention activity. He said citizens will be upset when they cannot
participate in their normal activities because they have been preempted.
He expressed concern that the Commission incorporated more than $l-million
budgeted for a new community center into the Harborview Center and now
plans to preempt community activities. Ms. Rice felt community events can
co-exist with convention business for a number of years.
commissioner Thomas stated the new space will be better than present
space at the Annex and residents should be satisfied with the way their
recreation needs are served at the Harborview Center for some time. He
noted the City has just spent money for commun.ity centers in Countryside
and Clearwater Beach and said citizens can drive to the other centers for
events. He said the City is building a business enterprise with more than
enough space. If it turns out the Harborview Center is so overburdened
with convention business, commissioner Thomas suggested the City would be
able to find the money to replace its community center.
commissioner Deegan noted the proposed credit for community events
and questioned if the management firm would schedule the bookings. Ms.
Rice said they would. Parks & Recreation would have to budget out of
pocket expenses. Commissioner Deegan noted Parks & Recreation personnel
would not have to be located at the Harborview Center. Ms. Rice agreed
that was correct. Commissioner Deegan said he initially opposed
compensating GFS for community events but felt if they do everything, he
saw no problem with giving GFS credit as long as they do not get a 5%
incentive for the first $750,000 in gross revenues. Ms. Rice agreed that
would be a cleaner agreement for the City.
Mr. Wilson indicated the City cannot
bridge activities, presently taking place
community center. He
anrr!.~; :.tCj~setting up
accommodate ballroom dancing and
at the Annex, at any other
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the classes, collecting the tickets, and
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conducting the programs at the Harborview Center. He recommended
discontinuing renting the Annex space as it would compete with the
Harborview Center.
Commissioner Thomas questioned if Mr. Wilson had a problem working
with Mr. Sauers in the manner being discussed. Mr. Wilson said at the
last meeting, it was discussed that the Parks & Recreation Department
would meet with the management firm with a schedule of the adult dance and
bridge programs and those events would be included in the Harborview
Center's schedule. Mayor Garvey questioned if the schedule of these
events could be changed to better accommodate trade show scheduleD. Mr.
Wilson said the present program works well with trade show schedules. Ms.
Rice said staff had agreed to work with the management firm. commissioner
Thomas suggested if staff is already being paid to do these functions, the
City should not pay the management firm to do them. He said if staff
could be reduced and those positions transferred to the management firm,
he would support compensation.
Commissioner Deegan said Parks & Recreation staff should still
participate in City events but would not require office space. Mr. Sauers
said GFS is comfortable during the first year or two to find space to
accommodate 250 people and could advise of conflicts six months in advance
He said an agreement needs to be reached regarding the building's
maintenance and setup for events. He recommended one entity accept total
responsibility for that task. He said the other issue that needs to be
addressed is compensation for that service. He expressed concern
regarding setting the firm1s incentive at a high threshold level.
Ms. Rice referred to her concerns regarding food service and noted
the Commission had wanted the management firm to help assign the
facility's food service. She reported GFS had indicated they wanted one
of the two restaurants responsible for catering the building.
Commissioner Thomas felt the management firm should be open on how the
food service is structured.
Mr. Rice referred to the rental space issue and questioned if the
Commission had indicated a wish to move all activities that could be moved
from the Annex to other community centers and negotiate a schedule for the
big events at the Harborview Center. Commissioners Deegan and Thomas
agreed. Commissioner Thomas said the Harborview Center will not be built
with 10,000 square feet dedicated to a community center. The priority for
scheduling will be convention and trade show business.
Commissioner Fitzgerald said the Harborview Center will no longer be
a community center but a place where certain community events will take
place if there is space. Commissioner Thomas noted there is no community
center at the Annex. Commissioner Thomas said the room at the Annex ' ~
operates as a community center. He said it is a question of priority and
in the new center, community based activities will take second place to ~~\J
other activities that may preempt them. Commissioner Deegan said the ~
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Commission discussed this before. Trade show events are booked far in
advance. Commissioner Fitzg~rald said if the Harborview Center is highly
successful, there will be
more and more days when space is not available. He said he was bothered
that the citizens have contributed $10-million and their space and take
second place on the program priority list. He expressed concerns that the
project began with an agreement to incorporate a community center into its
design and spend $l-million, budgeted for that purpose, on the Center.
Commissioner Deegan said the activities that will take place in the
Harborview Center's meeting rooms also will be for citizens. He disagreed
citizens would take second place. Commissioner Fitzgerald expressed
concerns with citizens' events taking second place to trade show
activities. commissioner Berfield said she understood Commissioner
Fitzgerald's concerns but noted once the Annex is torn down, there will be
no place for those activities to take place. she said the commission is
trying to make some space available for current activities.
Commissioner Thomas said the City spends more than $10-million per
year for the entertainment of its citizens through the Parks & Recreation
Department. Mayor Garvey said the Parks & Recreation Department are not
an entertainment business. She said it was a cost of living issue.
Ms. Rice said staff has requested five days at the Harborview Center
be set aside for City use for a reduced rate. She questioned if that
would be enough days. GFS is asking for half credit on their compensation
Consensus was five days at no rent should be set aside for City use.
Ms. Rice stated the contract with GFS has several components. She
noted the Commission's concern regarding incentive fees.
Commissioner Thomas agreed with Commissioner Deegan that GFS'
proposal to earn an incentive on the first dollar of revenue was incorrect
Consensus was to set a performance fee at a level higher than zero.
Mr. Sauers said the issue is the threshold level and the percentage.
Ms. Rice questioned if staff can negotiate the contract and send it to the
Commission tomorrow would they be prepared to address it on Thursday,
December 1, 1994. Commissioners Thomas and Deegan requested staff try for
the December 1, 1994 date. Ms. Rice said everything has been resolved ~
except two or three paragraphs. \.
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Commissioner Fitzgerald said he was reminded of the rush to judgement
on the SteinMart lease. He said the Commission should have time to
examine the documentation. He said he could not intelligently address a
complicated document with so little time to review it. Ms. Rice suggested
staff could negotiate a one-month contract before returning next month
with a final contract.
Commissioner Deegan questioned if GFS' function will differ from when
they are on board with a contract. Ms. Rice said their function would not
differ.
commissioner Fitzgerald agreed 'with Ms. Rice's recommendation. He
said the Commission and city Attorney must have plenty of time to closely
review the contract.
commissioner Thomas questioned Mr. Sauers if the level of service he
expects, GFS to deliver in the next month would differ from the next months
Mr. Sauers said GFS would start from the "get go" and the service would
be the same. commissioner Thomas questioned if the work would be at the
same intense level. Mr. Sauers said everyone with GFS would be involved.
Consensus was for staff to work out an agreement.
Ms. Deptula said staff would work out a one month agreement with GFS
and bring forward a final contract for approval in January 1995.
Consensus was that the City needs a management firm for the
Harborview Center and GFS is a good firm to provide that service if an
acceptable contract can be negotiated.
c.c. II-~ 9-94.
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.,33,
c) Harborview Center Management Contract
The revised proposed contract with Globe Facility Services, Inc. (GFS)
will include the following percentage of revenue recommended by the City
Commission: $0 - $400,000 = 0%; $400,000 to $750,000 = 8%; $750,000 to $1-
million = 12%; over $l-million = 15%. GFS will obtain prior approval from
the City Manager for events in which GFS, affiliates or related entities
are financially involved. Use of the facility by the. City shall earn for
GFS a revenue credit for the use of the space at the prevailing published
rate for the purpose of computing total facility revenues and incentive
fees due GFS, except for five days for City use and for Parks & Recreation
Department's regularly scheduled recreational activities that will be
credited at 60% of the prevailing rental rate.
Deputy City Manager Kathy Rice said concerns have been expressed
regarding the recommended contract with GFS. She said the contract has
not been finalized. She said she will be in contact with GFS on Friday or
Monday and pontinue to negotiate.
Mayor Garvey questioned if the City could get GFS started this month
with a temporary contract.
Commissioner Thomas said based on this information, he does not want
to start but requested that Mich Sauer, President of GFS, return to
.address the Commission. He said the Commission had requested the
percentages be eliminated for lower volumes but noted the cost on the
first $1.25-million in revenue is $75,000. After the Commission indicated
that was too high, the new proposal raises that cost to $95,500. Ms. Rice
said she understood the commission's concern. She said staff will
continue to negotiate.
Commissioner Fitzgerald referred to the request at the November 29,
1994 meeting that GFS start this month. He noted December is a short
month because of the holidays and expressed concerns about paying a $9,000
management fee for December.
Commissioner Berfield suggested the Commission provide Ms. Rice with
some parameters for future discussion with GFS. Mayor Garvey noted Ms.
Rice and Assistant City Manager William Baker had expressed a need to have
a management firm on board who understood the design needs of a convention
facility. Ms. Rice said if the City hires the firm for a month and cannot
negotiate a contract, the firm is gone. She said if the Commission is not
comfortable with hiring GFS for the first month, staff will not issue a
Purchase Order.
/Cl-JC~i~ioner Thomas said if staff wants to solve the design problem, _\.'\
the City is paying the architect a great deal of money and the architect \'"
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should find someone for advice. Ms. Rice said one of the issues was to
get help with many different items, She said the City wanted the
management firm to be responsible for the design.
Commissioner Thomas felt paying $800,000 to $950,000 for one year's
management of the Center is excessive. He suggested while Ms. Rice is
renegotiating with GFS, the City Manager contact a headhunter to research
the market for hiring a facility manager and secretary. He said the City
could save money by managing the facility themselves.
Mayor Garvey questioned if the City can tap into the Tampa Convention
Center staff for information. The City Manager noted the Tampa Convention
Center is part of the City's competition. she agreed December is not a
highly productive time for business people. She indicated staff could
slow things down and delay all major decisions until after the holidays.
Mr. Baker did not think delaying these decisions would be detrimental to
the Harborview Center project unless the Commission took six months to do
something. He said the Center is sufficiently planned but some fine
tuning is needed. He said staff will not let the Harborview Center
project suffer.
The City Manager agreed a one month delay would not hurt.
Commissioner Thomas said he talked with the City Manager regarding the
need to remove all pillars from the upstairs room. He requested staff
find out how much that would cost. Mr. Baker indicated staff would report
on that information.
Ms. Rice noted another issue relates to the restaurants.
Commissioner Deegan said the Commission has not seen any preliminary
estimates from the competing management team. He noted agreement that no
Purchase Order will be issued this month for the management of the Center.
Consensus was that no Purchase Order will be issued this month for
the Center.
Commissioner Deegan said, based on figures presented by GFS, the best
case showed a $61,000 profit less GFS' $150,000 incentive. He noted that
even under the most ideal situation, the City would lose money on the
venture. He questioned if the Commission would want to agree to such a
contract. Commissioner Deegan said he had no idea the management of the
facility would take 14 to 15 employees. He recommended the Commission
decide the number of people required to run the Center. Ms. Rice said the
other firm was similar in their discussion. Commissioner Deegan said the
Commission may be aiming too high and suggested beginning more modestly.
He requested staff check out alternate management possibilities.
1;;).-(: qi! Manager indicated many people with a great deal of
, experience have contacted the City. Commissioner Deegan recommended staf~
screen those contacts. The City Manager said the Commission had discussed
the pros and cons of hiring a management~rm. She agreed GFS has \
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outpriced the City and suggested the City may decide to hire a marketing
firm for the first year. Mayor Garvey noted that may cost more than GFS.
Commissioner Deegan said GFS is too rich for the City's blood. Mayor
Garvey indicated the City needs to hire someone to manage the Center.
Commissioner Deegan agreed but said the Center should not need 14 bodies
to run it.
Commissioner Berfield noted Ruth Eckerd Hall and the Long Center have
people that manage them and suggested they may be able to offer advice.
Commissioner Thomas recommended Ms. Rice continue negotiating with
GFS for the next 30 to 45 days to reach a deal. Commissioner Deegan
suggested the whole scope of the contract be renegotiated. Commissioner
Thomas said he wanted a parallel search of the outside marketplace to
later compare the two issues.
Mayor Garvey questioned what the Commission plans to do to find
someone to manage the Center. Commissioner Deegan said the City may have
made a mistake advertising for a firm to manage the Center. He pointed
out that the City knows how to manage buildings but does not know how to
market trade shows. Ms. Rice said there are specific skills to managing
this type of facility that the City does not have. Commissioner Deegan
said the City does not need 14 people to begin to market and schedule the
Center and suggested starting with current staff.
commissioner Thomas said convention centers, such as those in Tampa
and Orlando, do not provide the type of services GFS was talking about.
He said conventions must hire independent convention floor managers to set
up booths and walls, etc. He noted other convention centers charge for
the whole space and conventions then are responsible for erecting their
own fake walls.
Commissioner Deegan said he was convinced the scope of services
recommended by GFS is out of the City'S ballpark. He recommended scaling
back the scope of services to lower the cost. Ms. Rice said she will
review several options with GFS. The City Manager noted hiring for the
Center was staggered in GFS' proposal. she said staff will review all
options.
Commissioner Fitzgerald said the Hammer Siler report rendered on the
Center indicated a minimum of 11 people would be needed to run the
facility in addition to City staff. He stated he does not agree with that
number. He expressed concern that the first need of the Center is a sales
force and noted GFS did not recommend adding that position until the end
of the first year. Ms. Rice said, in fairness, GFS had proposed to market
the Center from their Tampa office before sending an employee on site.
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Commission on the contacts they have
Thomas agreed contacts are valuable.
felt GFS was trying to sell the ~
to draw in business. Commissioner ;\
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skills are presently looking for jobs.
Commissioner Fitzgerald agreed the GFS proposal costs too much. He
suggested taking a long hard look at alternatives before finalizing
anything. Mayor Garvey noted staff needs to see what needs to be done as
quickly as possible. She noted the need to start marketing the Center to
attract shows to Clearwater. The City Manager requested a month to work
on the issue.
Mayor Garvey questioned if staff can slow down the search for
restaurants, The City Manager indicated the restaurant Requests for
Proposals (RFP) are due December 9, 1994 and will take at least three
weeks to review. She said there would be no problem delaying a decision
until January. Ms. Rice said every management firm staff talked with
indicated food was an important part of a facility's revenues.
Commissioner Thomas noted the importance of electrical power on the
trade show floor. He noted many convention centers have 50 foot centers
with separate switching stations. Mr. Baker said the architect is not
unaware of that. He said management firms have indicated the third floor
plan was well designed. The drawback of the first floor plan is a need
for more space.
The City Manager said when Carol Ketterhagen and Dr. Klages made
their presentation to a recent tourism meeting on the beach, she realized
how much attention they spend on south County and asked what it would take
to move the Convention and Visitors Bureau (CVB) to Clearwater. She said
the response was, "make us an offer."
Consensus was for the City Manager to put together a proposal to
request the CVB move to Clearwater.
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assistance to be rendered; 4) makes the Requesting Party responsible for all expenses of
the Assisting Party, except worker's compensation; and 5) makes other minor changes in
procedures, term and format.
Staff feels adoption of Resolution 9 5~3 will allow the continued refinement of the
Statewide Mutual Aid Agreement as the principal terms of reference through which
Clearwater and other governmental entities will receive all forms of assistance in declared
disasters.
Commissioner Berfield moved to authorize modification #1 to the Statewide Mutual
Aid Agreement for Catastrophic Disaster Response and Recovery and that the appropriate
officials be authorized to execute same. The motion was duly seconded and carried
unanimously. "
The City Attorney presented Resolution 1/95~03 and read it by title only.
Commissioner Berfield moved to pass and adopt Resolution 1/95-03 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call,
the vote was:
nAyesn: Fitzgerald, Berfield, Deegan, Thomas and Garvey.
II Nays": None.
~ ITEM 1/42 ~ Other Pending Matters
( a) Global Facility Services
Deputy City Manager Rice indicated this is a negotiated contract with Global Facility
Services (GFS) and reflects Commission comments at the December 1, 1994 meeting. She
said the contract includes a pre-opening flat fee that allows the City full access to all
members of GFS for activities ranging from architectural review to writing the policies and
developing a budget for the Harborview Center. The budget for the center will be
approved through the regular budget process. The budget for the first year, before the
center is open, will be approximately $250,000 for operating and personnel costs and
must be approved by the Commission. The variables to that cost include office costs,
travel, the amount of required advertising and the phasing in of personnel. The contracts
first full year will cost between $800,000 and $900,000 in operating dollars in a budget
requiring the approval of the City Commission. All budgets concerning the Harborview
Center require the approval of the City Commission. The structure of the compensation
after opening includes a fixed fee of $6,000 and 5% of revenues over $400,000 and 20%
of the profit as an incentive to controlling expenditures.
Ms. Rice referred to a list of nine potential modifications recommended by a
Commission member to the contract and listed in her memorandum of January 5, 1995,
attached as Exhibit A to these minutes. GFS has agreed to modifications 2 ~7 and 9.
Regarding modification #2, Commissioner Thomas suggested also noting revenue from
Stein Mart will not be included in the center's budget. Ms. Rice noted the second floor is
already axcluded in that section. Commissioner Fitzgerald pointed out Stein Mart has areas
on other than the second floor. Ms. Rice said staff will make that clear.
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Ms. Rice referred to the fourth proposed modification on page 5 (1.7), and indicated
a definition of profit and loss will be added.
Regarding the fifth proposed modification on page 16 (3.1), Ms. Rice recommended
adding language that equipment will be budgeted and approved in the annual budget.
Commissioner Fitzgerald questioned if this referred to computers, office machines, etc.
Ms. Rice said that these items will have to be approved in GFS' budget. Commissioner
Fitzgerald questioned what happens between now and when an annual budget Is
constructed that incorporates these issues. Ms. Rice said GFS will wait to buy anything
until a budget is approved. The City Manager indicated it may be included in a mid-yoar
budget amendment.
Ms. Rice referred to the sixth proposed modification and said staff will work with
the contractor to ensure that the language is clear regarding the Parks & Recreation and
GFS budget for routine expenses for Parks & Recreation's use and that only extraordinary
expenses will be paid by the City. , She said the concern was regarding out of pocket
expenses and which budget will cover them.
Commissioner Fitzgerald questioned the total cost of the contract on an annual
basis. Ms. Rice indicated the contract's first year will be approximately $250,000 and the
second year will cost between $800,000 and $900,000. Commissioner Fitzgerald
questioned how much the contract will cost the City. Ms. Rice said GFS will d(r~elop their
budgets before they get the money.
Commissioner Thomas indicated the money the management company will be paid
must be separated from the general expenses to operata the center. Commissioner
Fitzgerald agreed that was confusing. He referred to the total compensation of $117,850
listed under the revised structure of the compensation based on aggressive proforma
results and questioned if that sum does not include all personnel costs and all the other
things GFS will do. Ms. Rice indicated that is a second year figure. Commissioner
Fitzgerald noted someone will pay the cost for all the personnel GFS will be using. Ms.
Rice agreed the City will be paying those expenses.
Commissioner Barfield noted the first year's expenses have been estimated to be
$250,000. She questioned if the $117,850 figure is included in that amount. Ms. Rice
indicated it is not. She noted the center will not have any revenues the first year because
it will not be operating and GFS will not earn any bonuses. She said the proposed pre-
opening fee is $9,000 per month.
Commissioner Fitzgerald reiterated that the City is negotiating to pay GFS a monthly
$9,000 fee for the first year. He noted that fee does not include the cost of their
personnel or the expenses they will incur to get everything in operation and noted that is
how the $250,000 figure is derived. Ms. Rice agreed and noted the $250,000 figure
includes the monthly fee.
Commissioner Fitzgerald pointed out the plan to pay a $6,000 monthly fee the
second year plus personnel costs plus GFS gets a percentage of the revenues and profits.
Ms. Rice agreed. Commissioner Fitzgerald questioned what would happen if the center
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loses money. Ms. Rice noted a Commissioner's recommendation to charge a penalty or
negative incentive to the contractor in case of loss, GFS did not agree to that proposed
modification.
Commissioner Deegan noted the figure quoted tonight is very dIfferent from what
was originally submitted. Michel Sauers, GFS President, said he listened carefully to the
Commission's previous comments and staff's request that GFS absorb more of the costs.
The Commission addressed the contract.
Commissioner Fitzgerald referred to page 5 (2.1), regarding the City's agreement to
provide the funds required to carry out the management of the center. He quostioned
what this section means in terms of dollars. Mayor Garvey said GFS first will develop a
budget and the Commission will approve it. Commissioner Berfield questioned what will
happen if the Commission does not agree with the proposed budget. Ms. Rice indicated
the City would then have to negotiate with GFS or either party could terminate the
agreement.
Commissioner Fitzgerald noted the referral on page 6 (2.1), to Exhibit Band
questioned where that exhibit was located. Ms. Rice said currently, there is not Exhibit B.
The contract needs to indicate that GFS will prepare an operation manual by September 1,
1995, which will become an attachment. Mr. Sauers said GFS will prepare written
documents regarding how the building will be operated. Ms. Rice indIcated staff will work
with the City Attorney on that language.
Commissioner Fitzgerald referred to page 7 (2.1.5), and questioned the moaning of
the statement, "in a manner consistent with other similar facilities. II Ms. Rice said the City
is not asking GFS to do more or less than what is done at other facilities. Commissioner
Fitzgerald said he does not know what another center's standards are. Commissioner
Deegan noted the City is buying GFS' expertise and knowledge of similar worldwide
facilities and GFS is committing to see to it that the City's center will be kept at the same
level as similar facilities. Commissioner Thomas indicated there are standards within the
industry. Mr. Sauers indicated an industry association based in Dallas, TX has established
industry standards and a basis to evaluate performance. CommissiCJn~r Fitzgerald
questioned if standards exist to which the City can refer. Ms. Rice indicated that was so.
Commissioner Fitzgerald referred to the same paragraph and the statement, II All
losses in inventory of City-owned,equipment shall be documented by the Firm as soon as
such losses are discovered by the firm and the City shall be promptly notified. II He
questioned who is responsible and liable for losses. Mr. Saue:-s said the language allows
the City to put GFS on notice if they think GFS has done a terrible job regarding security.
Ms. Rice indicated the City will own and insure all the equipment.
Commissioner Fitzgerald referred to page 8 (2.1.7), and the statement "Supervise
and direct all employees and personnel." He questioned If that included on site Parks &
Recreation staff. Ms. Rice said City staff is not included. Mr. Sauers agreed to add UGFS"
before the words employees and personnel. '
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Commissioner Fitzgerald referred to page 11 ( 2.1.191, and the statement "Comply
with the spending limitation imposed upon s'Jch budget, including and amendment{s)
thereto as authorized. However, if extraordinary events occur which could not reasonably
be contemplated at the time the budget was prepared, the firm may submit an amendment
to the budget to the City for review and approval by the City Commission." He indicated
this statement seems to be open-ended. Ms. Rice indicated staff did try to address the
Commission's concern. She said if something extraordinary happens, they can deal with it
with a budget amendment like any other City department. It does not say the Commission
must approve the request. Commissioner Barfield recommended adding "or denial." Mr.
Sauers said "denial" is implied. He noted an example of extraordinary expenses could be
, fixing a broken air-conditioning system. Commissioner Fitzgerald noted GFS will pay for
these items out of the City's accounts.
Commissioner Fitzgerald referred to page 12 (2.1.21), and the statement" . . .
outside counsel may be utilized and such expense shall be included as an operating
expense of the facility." Ms. Rice indicated GFS will rely on the City Attorney to review
agreements and their activities. With approval of the City Attorney, should GFS need to
use outside counsel, they will have to include the money for that expense in their budget
and the Commission will have to approve it. Commissioner Fitzgerald questioned how to
budget those things. Ms. Rice said the intent is to go through the City Attorney.
Commissioner Thomas indicated it was to the City's advantage to include this cost as an
expense to reduce the revenue.
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Commissioner Fitzgerald referred to page 14 (2.1.27), and questioned the meaning
of the statement, "In return for the firm acting as a collection agent for the City, any
discounts on the remittance of Sales Tax shall be revenues to the firm and will not be
included in the computations of additional percentage fees." Commissioner Thomas
indicated a merchant collecting sales tax can qualify for a discount depending on how
promptly he pays the State. This statement permits the firm to keep the discount. Mayor
Garvey noted the firm would benefit by paying the taxes in a timely manner.
Commissioner Thomas said this refers to money the City would never get. Ms. Rice
referred to GFS' responsibility for any late payment fee.
Commissioner Fitzgerald referred to pag13 16 (4.1), and the phrase, "The City. . .
shall make available to the firm at no cost parking spaces adjacent to the facility." He
questioned the number and purpose of the spaces. Ms. Rice said this refers to GFS
employees who will be parking there. She said staff can make that clear. She noted GFS
makes a great deal of money on parking and the City has some parking agreements with
Stein Mart. The City has indicated any GFS pay-to-park program first must be approved by
the Commission. Commissioner Fitzgerald noted parking restrictions at the center already
exist based on previous commitments.
Commissioner Thomas noted Clearwater has multiple parking facilities throughout
the City and recommended the number of free spaces should be limited in the contract. He
said GFS employee parking could be provided in another City parking facility because it
was unwise to have employees using all customer parking spaces. He requested a
definition of a GFS employee as well as an agreement for offsite parking at another City
parking facility. Mayor Garvey noted the City already agreed to provide reserved parking
. I
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for Stein Mart at the center. Mr. Sauers noted that language is included in Stein Mart's
lease which GFS must honor and is attached to the contract. Commissioner Fitzgerald
recommended the language be specific.
Commissioner Fitzgerald referred to page 16 (5.1), and the statement, IICity use of
the facility shall for the firm earn a Revenue Credit for the use of the space at the
prevailing published rate for the purpose of computing total facility rQvenues and incentive
fees due the Firm, except for five days for City use and for Park & Recreation regularly
scheduled recreational activities that will be credited at 60% of the prevailing rental rate. II
He questioned what type of cost credits are being considered. Ms. Rice said when the
center hosts Parks & Recreation activities, GFS is credited at 60%. The City has use of
the center for five days per year when GFS will receive no credit. If the Library, for
example, should have a special event too large for their facilities and want to reserve the
center, GFS would be credited the full going rate. Mr. Sauers noted GFS would still be
managing and providing support services to the center.
Commissioner Fitzgerald referred to page 1 8 (7.2), and the statement regarding the
management fee, and questioned if the management fee is one part of GFS' compensation
in addition to the percentage fee. Ms. Rice agreed. Commissioner Fitzgerald questioned if
the percentage fee is figured on the basis of compensation figures on page 18 (7.3) that
list: 0% of Revenues between $0 and $400,000; 5% of Revenues over $400,000; and
20% of profits. Ms. Rice said that was correct.
Commissioner Thomas referred to page 1 8 (7.2), and the statement, "The
management fee shall be $78,000 annually. . . II Ms. Rice said that number should be
$72,000.
Commissioner Thomas said he disliked Consumer Price Index (CPI) adjustments on
an annual basis and recommended adjustments should be set at 50% of the CPl. Mr.
Sauers questioned if Commissioner Thomas uses any method more reliable than the CPI.
Commissioner Thomas said most contracts he accepts include CPI adjustments in five-year
increments with the first adjustment occurring after five years and based on a percentage
of the CPl. Mr. Sauers said this has not been an issue during the last few years.
Commissioner Thomas questicned if Mr. Sauers had a problem with accepting an
adjustment of 50% of the CPI. Mr. Sauers said he did not.
Commissioner Thomas questioned if the contract was annual. Ms. Rice said it is a
three-year contract with two one year option. Commissioner Thomas recommended
instituting the CPI adjustment in the contract's third year at a rate of 50% of the CPl. Mr.
Sauers requested adding a provision to permit revisiting the clause should the CPI increase
to 8 % or more in any particular year. Commissioner Thomas indicated he would have no
problem revisiting the issue if the cumulative CPI in the first three years exceeds 30%.
Consensus was that the issue will be revisited if the CPI increases to more than
10% in anyone year; no CPI adjustment is included in the first three years of the contract
and at the time of the first renewal, adjustments will be based on 50% of the cumulative
prior three CPls and at each renewal thereafter.
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Commissioner Fitzgerald referred to facility revenues listed on page 19 (7.6) and
questioned how the utility income is computed. Mr. Sauers said GFS charges for the use
of utilities.
Commissioner Fitzgerald referred to (7.6) on page 20 and the listing, "Food sales
income. If He expressed concern this may be interpreted as a reference to the restaurant.
Ms. Rice said language added to (,.4) regarding restaurants indicates the restaurants are
not included in the facility nor is any income or expenses from the restaurants'
independent operation. Commissioner Thomas said the food service is income to GFS and
recommended clear definition of this issue.
Commissioner Thomas referred to page 20 (9.7), and questioned why the cost of
the building's utilities was excluded from GFS' expenses. Mr. Sauers said it was not
meant to be an exclusion. Ms. Rice said the cost of utilities is included in their proforma.
Ms. Rice said staff would include "utilities" in that list.
Commissioner Thomas referred to the listing, "minor repairs and maintenance, not
inclusive of expenses relating to performing capital improvements," and suggested
establishing the capital structure. Mr. Sauers said the intent is to follow the City's
accounting procedures and use the City's definition of "capital improvements."
Commissioner Fitzgerald referred to page 24 (9.5). and the statement, "Any and all
costs for such reports shall be included as an operating expense." Ms. Rice said if the City
requests an additional report, the City does not want GFS coming back saying they need
additional money to produce the report. GFS must include these costs in their operating
expenses. Mr. Sauers said, for example, the Commission may request the facility provide
a detailed analysis of convention center rental rates in 50 markets. He said the extra
expense for producing that report would be included as an operating expense of the
building.
Commissioner Fitzgerald referred to page 28 (12.1), and questioned the meaning of
the statement, "The City will make available to the firm sufficient operating funds pursuant
to the approved budget for the facility to the extent that such funds are not available in the
facility operating accounts. II Mr. Sauers said the intent is to state the City cannot go
bankrupt on them. Should the City not provide funds for the center, GFS cannot be held in
default.
Commissioner Deegan referred to page 35 (16.1), and the statement "The
Marketing Fund shall be administered jointly by the City and the firm. Theo firm shall
propose the uses of the Fund and the City shall approve the uses. . .." He questioned if
the City was not paying Mr. Sauers for his expertise and suggested leaving the marketing
up to the firm. Mr. Sauers said GFS wanted the City to approve the use of those funds.
Mayor Garvey suggested different language could require communication but not formal
approval. Commissioner Thomas felt the City should be part of the approval process.
Commissioner Deegan said the Commission will be approving the budget. He noted this
says the City will determine how the marketing funds are spent. Commissioner Thomas
said he had,no problem with the City Manager's office providing oversight for these funds.
Commissioner Fitzgerald said he had no problem with the way it is written because it
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indicates the City Manager will be involved in the process. Commissioner Deegan said
GFS' concerns could be reversed. If the center is a failure, GFS could blame the City for
GFS' inadequate marketing plan. Mayor Garvey agreed with Commissioner Deegan.
Commissioner Berfield agreed the City is hiring GFS for their expertise, Commissioner
Deegan recommended requiring GFS to report on their marketing plan but not approve it.
Mayor Garvey questioned if this would be included when they established their budget.
Ms. Rice said this refers to a small separate fund, 10% of their additional percentage fees,
with which GFS hopes to do special things.. GFS wants to be certain they are not outside
City policy or public interest. Commissioner Deegan recommended the language read,
"shall submit for review" rather than "approve."
Consensus was to accept the change.
Commissioner Deegan questioned where the contract indicates GFS will submit the
first marketing plan within 90 days. Ms. Rice referred to page 13. Commissioner Deegan
questioned why GFS requires 90 days. Mr. Sauers said the plan depends on funding from
other sources. Commissioner Deegan did not want GFS to wait 90 days to begin
marketing the center. Mr. Sauers said GFS can provide a contingency plan sooner.
Commissioner Deegan questioned how soon after approval of the contract would the City
see a marketing plan. Mr. Sauers said it could be presented in 30 to 45 days. The
opening date of the facility and the decision regarding restaurants will affect the marketing
plan. Consensus was to agree with 45~days if GFS agrees to start making contacts
Commissioner Berfield referred to page 34 (15.4), and the statement, If . .. this
agreement shall terminate and neither party shall thereafter have any rights or obligation
except as otherwise provided in this Agreement." She questioned the other agreements on
termination. Ms. Rice said staff is trying to say if the City chooses to close the facility,
GFS cannot charge the City with breach of contract. Commissioner Berfield questioned
what else is provided. Ms. Rice said if GFS is in breach of the contract, the City can stop
paying them. Mr. Sauers said it refers to GFS being in default. The City Attorney
indicated the other termination provisions are included in Article 23. Mr. Sauers requested
the ability to discuss this phrase and its meaning with GFS' attorney.
Commissioner Thomas referred to page 36 (17), first full paragraph and said he did
not consider $2,500 a normal capital improvement expenditure but an amount for repairs.
He requested the contract be more specific. Ms. Rice said the contract requires GFS to
advise the City regarding any expense over $2,500. He wanted to be certain the expense
be properly defined. Commissioner Deegan noted the definitions are included in the
previous paragraph.
Commissioner Thomas referred to the eighth proposed modification on Ms. Rice's
list of potential modifications to the contract. This modification referred to the pre-opening
fee. Commissioner Thomas indicated the pre-opening fee should not exceed $6,000 a
month. He did not think GFS' pre-opening earnings should be almost equal to the
compensation for running the facility. Mr. Sauers said the difference is based on the
amount of support and commitment GFS initially is making. He said their original budget
proposal assumed some costs for labor would be absorbed as a City expense. GFS has
now agreed to absorb those costs as "corporate expense." He indicated GFS' ,
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compensation should be fairly consistent throughout the term of the agreement. The
monthly fee is reduced when GFS has the opportunity to increase its income based on a
percentage of revenues. Commissioner Thomas said the workload prior to opening the
facility is not equal to the workload afterwards. Mr. Sauers said the load will be similar but
the type of work required will be different during each phase.
Commissioner Thomas felt $9,000 a month is too high a pre-opening fee. Mr.
Sauers indicated the initial proposal he submitted was for $9,400 and he was able to
reduce it to $9,000. Commissioner Thomas questioned Mr. Sauers's bottom line. Mr.
Sauers stated $8,460 and noted he had analyzed the workload and fair compensation
when calculating initial fees. He said he already had responded to the City Commission's
request that GFS accept more risk. '
Commissioner Deegan felt $6,000 is not a reasonable amount and expressed
concern GFS would not perform an adequate amount of work for that fee. He stated a fee
of $8,400 would be reasonable. He felt a higher compensation for the pre-opening fee
was sensible. The Mayor noted Mr. Sauers had offered a fee of $8,460. Commissioner
Berfield questioned if Mr. Sauers would accept a monthly fee of $8,400. He indicated he
would.
The majority of the Commission agreed to a pre-opening fee of $8,400 per month.
Commissioner Deegan referred to the first proposed modification on Ms. Rice's list
that referred to the Compensation Language. He noted if the "aggressive level" of results
are realized, both the City and GFS will make money. He noted the facility will not always
operate on an aggressive level and most likely will be a "normal levels. .. He recommended
GFS also run some risk. If expenditures are greater than revenues and there is a loss after
the first year of operation, GFS should share in the loss. He recommended establishing a
level of 20%. Mr. Sauers said he agreed with the concept in principle. He said the
djfficulty of the proposal is that the controls are all on the City's side and many factors are
beyond GFS's control, for example, hotel and availability, competitive rates, etc. He said
facilities historically mature between the seventh and ninth year of operation and the types
of events that will be attracted during the first few years of operation are much different
than those in later years. As soon as GFS starts losing money, they will lose their ability
to provide the level of service expected by the City. He said he could not accept 20%.
Mayor Garvey said she agreed with the language as proposed by Ms. Rice with a
5% charge for loss. Commissioner Deegan questioned when the City is liable to hit an
II aggressive year." Mr. Sauers predicted in the third or fourth year. Commissioner Deegan
noted under the results for a "normal year," the City would end with a loss.
Commissioner Thomas questioned jf Mr. Sauers agrees with language proposed on
Ms. Rice's list, II A Iter the third year of the contract, if the expenditures are greater than
the revenues for the facility such that there is a loss. 5% of the loss will be deducted from
the monthly fixed fee. Mr. Sauers said he would agree to it under duress. Commissioner
Thomas said it takes three years before a facility can begin to show itself because of the
pre-booking issue.
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Consensus was to accept the language proposed by Ms. Rice as stated in the
previous paragraph.
The City Manager questioned if the Commission requested a clean copy of the
modified document. The Mayor said she would like a clean copy of the contract before
she voted on it. Commissioner Thomas indicated he wanted GFS to begin working as soon
as possible. Commissioner Deegan felt the Commission can approve the contract based on
what they agreed to in tonight's meeting. Commissioner Fitzgerald noted the
Commissioners had done a lot of talking tonight and said he wanted to see the modified
contract put together first. Commissioner Thomas questioned if the City Manager or
Deputy City Manager have any confusion regarding the Commission's direction regarding
modifications to the contract. They indicated they did not. Commissioner Barfield
questioned if the City Attorney was comfortable with the Commission approving the
contract based on tonight's discussion. The City Attorney said she was. Commissioner
Barfield questioned if Mr. Sauers would be willing to readdress the contract if there is
problem with language. Mr. Sauers said he would not have a problem. He said his only
question referred "to the meaning of the language included in the termination issue and
indicated he will discuss that with an attorney. Commissioner Thomas noted the City
Manager is comfortable with the Commission's discussion, the Deputy City Manager
negotiated contract, and the City Attorney is comfortable with it.
Commissioner Thomas moved to approve the agreement with Global Facility
Services, Inc. as amended in tonight's discussion. The motion was duly seconded.
Mayor Garvey noted Mr. Sauers had requested discussing the contract with his
attorney. Mr. Sauers indicated his only question pertained to page 34 regarding
termination. Mayor Garvey said she would vote" against the proposal because she wanted
the opportunity to approve a clean copy of the contract before she votes on it.
Commissioner Thomas felt it was clean enough to consider.
Upon the voted being taken, Commissioners Berfield. Deegan and Thomas voted
UAye"; Commissioner Fitzgerald and Mayor Garvey voted "Nay." Motion carried.
Commissioner Deegan questioned whic:, box on GFS' organizational chart will be
occupied by Manny Costa. Mr. Sauers indicated Manny Costa will be the General Manager
but may not be at the facility for the full three years of the contract. Mr. Costa said the
way the program has been put together is the most unique he has seen in his 28 years in
the business. He felt the facility will be a leader in the industry once it is open. He said"
the center will put Clearwater in a different face in the industry. He indicated he recently
completed a building in Florence, SC. Mr. Costa reported he is in contact with a promoter
who is willing to bring in four shows.
Mr. Sauers thanked the Commission for their patience.
The Commission recessed from 11 :46 to 11 :56 a.m.
'b) Set closed~ attorney/client session re City vs. Scientology
mincc01 b.95
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The City Attorney indicated the mediation has been moved back. The meeting
regarding this case was scheduled for January 30, 1995 at 1 :00 p.m.
The City Attorney referred to the meeting scheduled for February 2, 1995 at 5:00
p,m, She clarified the meeting was to address Walter Bryan not Whitacre.
CITY ATTORNEY REPORTS
ITEM #43 - First Reading Ordinances
a) Ord. #5753-95 - re DDS - Amending Sec. 2.150 to remove power of the board to
receive proceeds of certain ad valorem tax; repealing Sec. 2.151 which authorized levy of
ad valorem tax; repealing Sec. 2.152 which provided for millage limitations - Continued for
30 days
Mayor Garvey requested this item be continued for 30 days.
Commissioner Thomas moved to continue this item for 30 days. The motion was
duly seconded and carried unanimously.
Commissioner Thomas moved to continue the meeting past midnight. The motion
was duly seconded. Upon the voted being taken, Commissioners oerfield, Deegan and
Thomas voted "Ayen; Commissioner Fitzgerald and Mayor Garvey voted "Nay." Motion
carried.
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b) Charter Amendment Ordinances
11 Ord. #5758-95 ~ re: appointll1ent of vice-mayor as mayor during mayor's
temporary absence, forfeiture of commission office, commission vacancies, commission
salary increases; deleting requirement for roll call vote; clarifying language per commission
actions
Commissioner Fitzgerald referred to two minor typos. The City Attorney said they
were corrected. The City Attorney reviewed changes made based on the discussion at the
January 3, 1995 meeting.
The City Attorney presented Ordinance #5758-95 for first reading and read it by
title only. Commissioner Thomas moved to pass Ordinance #5758-95 on first reading.
The motion was duly seconded and upon roll call, the vote was:
"Ayes": Fitzgerald, Barfield, Deegan, Thomas and Garvey.
'tNaysr1: None.
2) Ord. #5759-95 - re: requiring a referendum to transfer or use certain City owned
property for other than City uses
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TO:
FROM:
COPIES:
SUBJECT:
DATE:
t:")(k,bi+-MEAO~C~t1 l/siI5~~slo:
d C. C .. COMMISSION
Mayor an Ity ommlSSloners .
Kathy S. Rice, Deputy City Manage~s6.-vu
JAN 05 1995
Betty Deptula, City Manager
Bill Baker, Assistant City Manager
Cyndie Goudeau, City Clerk
PRESS
CLERK I ATIORNEY
Globe Facility Services - ProCessional Management Services
Harborvicw Center
January 5, 1995
Potential modifications to the contract between Globe Facility Services, Inc. and the City as
recoJ1)mended by a Commissioner are:
KSR:slp
1.
Compensation Language: After the third year of the contract, if the expenditures are
greater than the revenues for the facility such that there is a loss, five percent of the
loss will be deducted from the monthly fixed fee.
,.,
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Page 4. Section 1.4: A sentence will be added to state clearly that the restaurants are
not included in the facility nor is any income or expenses from the restaurants
independent operation to be included in the budget for the facility.
5
page 4. Section 1.;f( The contract years will be modified so that they are in agreement
with the terms of the contract on page 34 and they will be fiscal years, not calendar
years. .
3.
4.
page 5. Section 1.7: A definition of profit and loss will be added.
5.
. Page 16, Section 3,1: Such equipment will be budgeted and approved in the annual
budge~.
6.
Page 16, Section 5.1: We will work with the contractor to ensure that Parks &
Recreation and GFS budget for routine expenses for Parks & Recreation' 5 use and. that
. only extraordinary expenses will be paid by the City.
1:'age 17. S~o" 5,1: This section will be c]mjfied to show that the five days of CITY
use will not incur the 60% credit...only the Parks & Recreational activities 'will be
included in that credit~
7~
8.
Page 18. Section 7,1: The pre-opening fee of $9,000 per month will be modified to
9.
Page 34. Section 15.1: The term of this agreement will begin after approval by the
City Commission..
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Printed from page 46 of MCC01D,95
(OJ Feb-9S}
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~) Proposed Lease for pickles Plus Too, a restaurant, to be located on
first floor of the Harborview Center (CRA)
The proposed lease for pickles Plus Too would include the following
terms, in addition to the Citys standard lease requirements: 1) A seven-
year lease with two three-year options; 2) Build-out will be paid by the
City and limited to $100,000. The City will be reimbursed for 50% of the
build-out expense to be paid at $3 per square foot over the initial seven-
year lease term; 3) Common Area Maintenance is $2 per square foot; 4) Base
rent is $10 per square foot with a 3% annual increase in base rent; 5) 6%
of the annual gross sales over $575,000 will be paid to the City; 6) First
three months will be rent-free; 7) A guarantee that the City would insure
that lease adjustments would be made should Stein Mart vacate the
Harborview Center and terminate their lease. This document should also
reflect that the City would have eight months to restore a tenant equal to
Stein Mart
in the vacant area or pickles Plus Too, at its option, may terminate its
lease and be completely released from any and all lease financial
responsibilities.
Mayor Garvey pointed out this is a concept paper, not a lease. Peter
Gozza reported staff has been working with Pickles Plus, which has a
location in Northwood Plaza, to develop terms for a lease.
commissioner Fitzgerald said he is a patron of pickles Plus. He
indicated a philosophical problem with the proposal that the City will pay
for the build out but will only be reimbursed for 50% of the costs. He
pointed out no interest on this investment will come back to the taxpayers
He did not think residents should pay taxes to support a private
business. He felt taxpayers money should be invested where it will earn a
return.
Mayor Garvey questioned what guarantee the City will have to recoup
its money if pickles Plus leaves in a few years after the City has
invested $100,000. Mr. Gozza said repayment of $50,000 is guaranteed
whether Pickles plus stays or not. He said this type of incentive is
similar to what is being proposed for the enterprise zone. The Mayor said
there needs to be some kind of guarantee. Joe Benedettini, of pickles
Plus, said he and his partners were not concerned with agreeing to a
guarantee as long as it was structured properly. He noted they, too, were
putting themselves at risk.
Mayor Garvey suggested a percentage of the $50,000 could be forgiven
after five years and provide the restaurant with the inventive to remain.
The City Manager questioned if the commission would consider reducing the
time to payback the $50,000 to a five-year lease from a seven-year one.
Commissioner Thomas questioned if the owners would agree to leaving the
option prices open and later base them on the success of the restaurant ^
and center. Mr. Benedettini felt a reasonable agreement should be \~~
negotiated ahead of time.I__/9_q~" J
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Commissioner Thomas noted the
share in the reward since the City
improvement risk. Mr. Benedettini
over the predetermined volume.
city is sharing in the risk and should
is shouldering 50% of the capital
said the rewards will flow from the 6%
Commissioner Thomas liked the five-year concept with several five
year renewal options. If the venture is successful, he recommended
increasing the rent during the sixth and seventh year enough to recover
the Citys $100,000 investment. He felt $16 a square foot for the first
five years was a fair rate.
Commissioner Thomas did not know if pickles Plus proposition to pay 6%
of gross sales over $575,000 was fair. He requested staff to meet with
the owners regarding the $575,000 figure. He said staff should be
informed regarding the sales levels at pickles Plus. Mr. Benedettini said,
based on their present location, pickles Plus should start paying the City
a percentage by the ninth or tenth ~onth. Commissioner Thomas requested
Mr. Benedettini review these figures with staff to be certain the number
has value.
Commissioner Thomas said he had no problem with the three months of
free rent or the escape clause should Stein Mart vacate the Center. He
noted the City is also looking to this restaurant to cater the lower trade
show floor.
commissioner Deegan referred to the figures on the back of the agenda
cover sheet and indicated the base over which a percentage is paid is also
important. He noted other leaseholds pay 10% of sales over a
predetermined amount and recommended staff review the percentage as well
as the base.
The City Manager clarified that this proposed lease was for a 2,500
square foot, self-contained restaurant. A contract to provide food
.service for the trade show space will be handled by separate agreement.
Commissioner Fitzgerald questioned if outside seating is included in the
square footage. It was indicated the space is internal. Commissioner
Thomas noted the 'building is not designed for outside restaurant service.
Patrons can carry their orders outside.
commissioner Deegan questioned if the name of the restaurant will be
pickles Plus Too. Mr. Benedettini said that was correct.
Commissioner Fitzgerald questioned if staff will come back to the
Commission with a lease for approval. Mr. Gozza said the purpose of
tonights meeting is to determine if the City commission is interested in
negotiating with pickles Plus using the concepts outlined.
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Commissioner Thomas requested that a personal guarantee and
performance bond be included in the lease.
Commissioner Fitzgerald questioned if no one else was interested in
the return on taxpayers money. Commissioner Thomas indicated the citizens
will get a return on their investment.
commissioner Thomas moved to approve in concept these terms of the
Pickles Plus Too proposal as discussed and amended and to authorize City
Staff to prepare the lease. .The motion was duly seconded.
commissioner F'itzgerald said he did not agree with the proposal and
did not support the Citys investment of $100,000 in the restaurant.
Upon the vote being taken, Commissioners Berfield, Deegan, and Thomas
and Mayor Garvey voted Aye; Commissioner Fitzgerald voted Nay. Motion
carried.
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b) Harborvlew Center
1} Construction ootions
The City Manager requested continuing the discussion regarding the escalators and
removal of the columns. '
AND
2} AcceDt ore-oDenine marketing clan
AND
3) Approve budget amendment for ooerations
The proposed Marketing Plan provides funding for advertising and promotional
activities needed to ensure the successful opening and operation of the Harborview
Convention Center. The Plan also provides for hiring a Marketing Director. Globe Facility
Services, Inc. (GFS) has begun marketing the building as indicated in the Plan.
The Harborview operating budget for FY 1994/95 is $90,000. Payment for
professional services to GFS for management fees throunh September 30, 1995, will be
$58,800, This wiJIleave a balance of $31,200 to fund the Marketing Plan and pre~opening
operations which are anticipated to cost $140,764. Funding of $31,200 is available in the
current year's budget. The balance of funding, in the amount of $109,564, will be in
effect a borrowing from the consolidated cash pool, resulting in an initial deficit cash
position for the Harborview Operating Fund in that amount.
. Additionally, anticipated funding for the Marketing Plan for the period October 1,
1995 - December 1, 1995, is approximately $56,302. These costs and related funding
will be addressed in the City Manager's FY 1995/96 Preliminary Operating Budget.
Deputy City Manager Kathy Rice said the center needs to start booking events for
next year. Confirmed events include: spring and fall Clearwater Home Shows; two Arts &
Crafts Shows; a Restaurant, Hotel & Motel Supply Show; a Sports Expo Show; and a
Christmas Show.
Commissioner Berfield noted the additional $109,564was funding the Commission
expected to come forward. Ms. Rice agreed and noted the amount is less than GFS had
anticipated. Commissioner Thomas questioned the approximate savings. Ms. Rice
indicated almost $200,000. She noted some budget Items will cover future needs.
Commissioner Fitzgerald said the issue is confusing with many numbers presented.
He questioned if the reduced request was based on a shortened year. Ms. Rice indicated
the center's first fiscal year is shorter than 1 2 months. Commissioner Fitzgerald
questioned the estimated cost of the center's first full year of operation. Ms. Rice stated
the cost will be approximately $900,000.
mincc02d.95
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02/27/95
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Mich Sauers, GFS President, said a FY 1995/96 budget will be submitted. He
indicated GFS is just beginning to book the facility. The Mayor questioned if Ms. Rice's
estimate was correct. Mr. Sauers felt the estimate was high.
Commissioner Fitzgerald noted the $900,000 estimate is a cost that can be
identified. He exprlJssed concern that the project's cost has escalated from the original
intent. He recommended identifying the final costs once the project is complete. He
recognized the facility would gonerate revenues but ftJlt City residents should be advised
regarding the facility's future cost to the taxpayer, He said decisions for the facility were
made in increments. Mr. Sauers noted pre~opening costs differ from operation costs,
There is no revenue in the pre-opening phase. Once the building is in operation, GFS can
estimate revenues and expenses. Those costs are difficult to estimate before the building
is finished.
Commissioner Fitzgerald reported citizens have expressed concern regarding the
subsidy that will be required to operate the building. The final costs are not yet known.
He felt the cost of the whole project continues to escalate. Mr. Sauers said, in response to
Commission concerns, GFS has been diligent regarding costs and has worked to lower
expenses. The staffing schedule reflects attention to those concerns. Commissioner
Fitzgerald requested the record reflect that operating the Harborview Center will cost the
City $900,000 per year while anticipated revenues are unknown.
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Commissioner Deegan said Commissioner Fitzgerald's statement was misleading.
He said the Commission has known for months about pre-opening and operating costs. He
resented use of the word "escalate" to describe Harborview Center expenses when costs
have been decreasing from the estimates previously given. He agreed no clear estimates
regarding revenues can be made, but noted GFS's suggestion that the Center could
anticipate a $960,000 annual profit if the facility is successful. He forecast the Center
would more than break even and reiterated that costs have not escalated.
Commissioner Thomas said everything points to this new City business being
extremely successful. He said the facility will benefit all City infrastructures. He said
developing convention and trade show space is the most profitable business a City can
produce because no increase in the infrastructure is required.
Commissioner Thomas said he was impressed with the marketing plan. He noted
the plan calls for advertising once or twice in a publication. He felt continuity in
advertising makes or breaks a business and expressed concern that this plan may
shortchange the facility. Mr. Sauers said the plan was to create a basic awareness of the
Center and then target specific individuals through direct mail. He said the marketing plan
considered fiscal constraints. Commissioner Thomas noted the City was investing $9-
million in the project and expressed concern the advertising campaign may be "penny wise
and pound foolish." He suggested revisiting the initial marketing push. He was afraid of
underspending on initial advertising.
Mr. Sauers said the marketing plan will supplement advertising done by the
Convention and Visitors' Bureau (eVB), He indicated GFS is committed to advertising the
facility and may revise the advertising budget when preparing next year's budget. He said
mincc02d.95
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02/27/95
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if he was not comfortable with the advertising plan, he would 'not be here. He said the
awareness campaign is scheduled for April and May. If GFS finds the response is less than
anticipated, he will revisit this item.
Commissioner Thomas expressed concern with the marketing plan's proposal to
discuss hotel room availability with Russ Kimball. He noted Mr, Kimball owns a hotel and
questioned why GFS would contact him. Mr. Sauers said he planned to contact Mr.
Kimball as head of the hotel/motel association. Mr. Sauers noted the importance of hotel
properties setting aside rooms for meetings. Commissioner Thomas questioned if Mr.
Kimball's focus would be on big hotels or the total hotel/motel market. Mr. Sauers noted
Mr. Kimball is an industry spokesperson. If he does not provide the needed information,
Mr. Sauers will contact another source. Commissioner Thomas requested that all
Clearwater hotel/motel properties be included in bookings generated by the center.
Commissior.er Deegan said a prevalent misunderstanding exists regarding the Center
and read the Mission Statement for the Harborview Center: "The construction of the new
Harborview Center will directly impact the "economy of Clearwater. GFS will market the
facility to attract regional conventions, meetings and conferences to the City in hopes of
stimulating the business activity downtown, and increase activity in local hotels,
restaurants, retail stores and leisure businesses. In additional, the Harborview Center will:
1) Attract re~ional conferences, conventions, meetings and tradeshows to the City of
Clearwater; 2) Stimulate the economy of Clearwater, specifically within its geographic
boundaries; 3) Provide exhibition and meeting facilities for groups and organizations
outside Clearwater; 4) Increase business and tourism in Clearwater year-round; 5) Enhance
the community life within the City of Clearwater; 6) Increase hotel occupancy rates in
Clearwater; and 7) Promote leisure time activities in Clearwater."
Mayor Garvey said she had a problem with the statements, "'Enhance the
community life within the CiW of Clearwater," and "'promote leisure time activities in
Clearwater." Commissioner Fitzgerald said the Mission Statement reflects the positive
statement of any company wanting to do business with the City and includes no specifics
to support its claims. He hoped the Harborview Center will do all of the things listed but
noted all convention centers requira local government subsidies. Commissioner Fitzgerald
questioned what the broak-even point will be. Mr. Sauers did not have that figure.
In response to the Mayor's remarks, Mr. Sauers indicated GFS will book events that
will increase the quality of life of the community, Commissioner Deegan pointed out the
Center's top floor will provide space for community activities, including dances now held at
the Annex.
. Commissioner Deegan requested the word "'Convention" not be included in the
Harborview Center's name. Mr. Sauers said he is marketing the facility to different
audiences and sometimes highlights the Center's convention facilities,
Commissioner Berfield noted the advantages and disadvantages of the Center can
be argued all day. She suggested the Commission view this project as similar to an earlier
decision to expand the gas company. She said this facility is being constructed to increase
City income. Although many unknowns exist, that is a risk the City is taking. She said the
mincc02d.95
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02/27/95
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City needs to move forward with the project. The Commission was aware that equipment
such as tables and chairs would be required before opening the building. Commissioner
Berfield said if citizens get behind this effort, the Harborview Center has a better chance to
succeed. She said the building will be beautiful, The City needs to back Globe Facility
Services with their efforts.
The Mayor said she originally did not support the project. Because it is moving
forward, she recommended the City do its best. She did not think the Center will ever
make money.
Commissioner Thomas moved to adopt the pre-opening Marketing Plan and approve
an amendment to the operating budget for the Harborview Center in the amount of
$1 09,564to provide funding for the Marketing Plan through September 30, 1995, which is
in effect a borrowing from the consolidated cash pool resulting in an initial deficit cash
position for the Harborview Operating Fund and that the appropriate officials be authorized
to execute same. The motion was duly seconded. Commissioners Barfield, Deegan and
Thomas and Mayor Garvey voted "Aye.; Commissioner Fitzgerald voted "Nay." Motion
carried.
Bob Wright expressed ~oncern that the operating budget excludes internal service
fees or taxes. The City Manager said no payments in lieu of taxes have been budgeted
because no revenues have been earned. Those taxes will be considered in next year's
budget. At this time, the Harborview Center is not utilizing any internal services. The
Center will be charged if internal services are used.
( The City Clerk requested clarification regarding the capital costs for Furniture,
Fixtures & Equipment that were a part of Item 27b1.
Commissioner Thomas moved to approve $196,890 for Furniture, Fixtures &
Equipment (FF&E) expenses with funding from the unreserved undesignated fund balance.
The motion was duly seconded. Commissioners Berfield, Deegan and Thomas and Mayor
Garvey voted" Aye"; Commissioner Fitzgerald voted "Nay.. Motion carried.
The City Manager said this approval represents approximately half of the total FF&E
needs. The remaining expenses will be included in the normal budget process.
Commissioner Fitzgerald said this was the basic problem with the project. Costs keep
increasing. Commissioner Deegan said costs were not increasing but expenses were being
presented in pieces. Commissioner Fitzgerald expressed concern that the Harborview
Center will cost between $11 ~million and $1 2-million. Commissioner Thomas questioned
those figures. Commissioner Fitzgerald said the City's investment in the land is part of the
cost. Commissioner Thomas said the Center's cost never included the price of the land.
c) Vision Cable Transfer - Res, #95-28
The City Attorney indicated several changes in the draft resolution. O/Joint venture"
is replaced with "partnership. in the WHEREAS clauses. She referred to paragraph d on
page 2 and noted a copy of NCustomer Service Guidelines" was not received and the
current customer service guidelines were substituted. Current guidelines are higher than
,
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Concerns were expressed regarding the need to change the name rather than
adopting one of the existing ones and the economic impact on businesses affected by the
change. It was noted most of the community selected the new name,
Contract for demolition of commercial structures at 1 180 Russell St. (old Solid Waste
Complex) to Phoenix Wrecking Corp., Tampa, FL, for $79,793
This contract will provide for the complete demolition and removal of the "old" Solid
Waste Complex at 1180 Russell Street. Oemolition of two commercial structures and all
site appurtenances including small out buildings totals $50,173. Improvement to grounds
totals $29,620 and includes: 1) Seeding and mulching entire site after demolition; 2) Clean
fill material; 3) Installation of silt erosion control curtain; and 4) One fixed project sign.
It was suggested the City allow separate bids for the various segments for similar
projects in the future. The City Manager noted staff could handle some seeding and
mulching duties.
The Commission recessed from 10:36 to 10:47 a.m.
eM ADMINISTRATION
--7 Item re Harborview Construction Ootion
Globe Facility Services (GFS) has recommended amending the Harborview Center
prQject to include removal of ten structural columns in the third floor meeting room area for
improved site views at a cost of $175,000. They have also recommended installing a
second escalator to allow continuous two-way movement between all floors at a cost of
$160,000. After discussion with the architect, staff concluded the additional escalator
ca~ be purchased with project contingency funds.
Concerns were expressed that the removal of columns would affect the roof's
integrity. Mr. Baker said the new roof would not be affected as beams would be installed
to transfer the load to the remaining columns that will be adequately stiffened. Concern
was expressed regarding the cost. Mani Costa, GFS General Manager, said the change
was necessary as the room is almost impossible to sell with columns blocking site views.
Because of the ceiling's height, the stage will be limited to 32 - 36 inches. Rooms B & C
are 5,000 square feet each. Room A is 4,400 square feet and Room 0 is 4,200 square
feet. The third floor has two men's and two women's bathrooms.
Concern was expressed with the inclusion of a north corridor. Mr, Costa stated the
architect recommended the corridor to avoid a dead end and to address fire regulations. At
the April 6, 1995 meeting, the architect will address the fire code, site lines and need for
the north corridor.
Mr. Costa indicated the ad campaign will begin in May and reviewed tentative
bookings, An Administrative Assistant, Kimberly Mays, was hired and sales kits and
stationery are being prepared.
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A payment schedule wes requested to compare what has been paid thus far with
this budget, Mr, Baker noted additional costs are listed In the "white paper" and Include
$200,000 for the downstairs restaurant and $300,000 for the one upstairs. The
restaurant costs and column removal expenses have not been budgeted. Additional
expenses will include audio visual and other equipment needed to operate the Center.
A listing of booked events including the square footage and revenue and a proforma
will be provided, Mich Sauers, GFS President, indicated rates have not been established
and ranges of rates are being quoted.
CP CENTRAL PERMITTING
Public Hearino & First Rendina Ord. #5788-95 - Vacating 10' east/west alley lying in Blk.
E, Plaza Park Addition, subject to City retaining a full width drainage & utility easement
(City, V95-01)
The City requests vacating the 1 O-foot east/west alley lying in Block liE," Plaza Park
Addition to allow residents on both sides of the alley to fence in their yards to a common
back property line. Vagrants have been using the alley to camp and cut through residents'
backyards. Vacation of the unpaved alley will remove this land from City records and
become taxable property.
Concern was expressed that vagrants rHsplaced by this action would move to the
next block. Central Permitting Director Scott Shuford indicated one day staff will study
City easements and alleys to create a comprehensive approach. He stated staff presently
reacts to citizen complaints. Concern was expressed that this vacation not cause
additional problems elsewhere. The City Manager indicated staff will address Commission
concerns prior to second reading.
Receiot/Referral - lDCA revlsl"" Darkl"g sonce formulae (LDCA94-28)
A recent survey conducted by the Agency for Bay Management indicated local
zoning ordinances require more parking for large commercial developments than necessary.
The proposed parking space revisions will lower parking requirements for retail sales,
offices, personal services, residential, restaurant and entertainment uses but will have little
effect on requirements downtown, With approval, public parking could, fulfill downtown
parking needs.
Concern was expressed that lower parking requirements would result in additional
development of shopping center outparcels. Mr. Shuford indicated that type of
development would need to go through the subdivision process. He hoped the change
would result in additional green space.
Receiot/Referral - LDCA re revisions to conditional use Dermit reaulrements for alcoholic
beverage uses (LDCA95-10)
Staff has identified a frequent problem in implementing the new alcoholic beverage
regulations relating to the "cap" in the percentage of floor area that can be devoted to
restaurant or other alcoholic beverage uses within retail complexes or shopping centers.
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TOPIC:
Harborview Center - Construction
BACKGROUND: While the $8.93 million already approved for the Harborview Center
construction project is sufficient to accomplish all that has been defined in the scope of the
project and includes the rear glass atrium, there are continuing financial considerations which
the Commission will soon deal with:
1) The Commission will be asked to consider a $175,000 additional construction
item to eliminate 10 columns from the third floor meeting area.
2) The proposed lease with Pickles Plus Restaurant calls for the City to expend
$100,000 for all infrastructure serving the restaurant. This includes heating, air
conditioning, plumbing, electrical, etc. The lease will also call for the City to
expend an additional $100,000 'for walls, ceilings, finishes, lighting, doors,
restrooms and kitchen structures. Of this amount, 50% ($50,000) will be
reimbursed to the City by Pickles Plus.
,3) Assuming that the third floor restaurant will be leased along the same lines as
Pickles Plus, we can expect the infrastructure costs to be $150,000 and the
finishing costs to be an additional $150,000.
The above additional costs, which total $675,000 represent all that we know of to date.
CURRENT STATUS:
these matters.
We are currently awaiting the Commission's disposition regarding
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TOPIC:
Harborview Center - Operations
BACKGROUND: The City entered into an agreement with Globe Facility Services, Inc.
(GFS) on January 18, 1995, to manage and promote the Harborview Center. Mani Costa, a
GFS employee, is the General Manager of the Harborview convention center.
The City is negotiating with Pickles Plus Too, Inc. for the lease of space for a restaurant on the
first floor of the Harborview Center.
Globe Facility Services has predicted the attached annual financial circumstances for the
Harborview Center, both under normal and aggressive marketing.
CURRENT STATUS:
1) The purchase of furnishings is on schedule and GFS is preparing for the
,marketing an,d advertising program which will begin in mid-May.
2) The opening is tentatively projected for late December 1995.
3) Assistant City Attorney Dick Hull has completed a tentative lease agreement for
submission to the Commission.
ADDITIONAL llfATERlALS AVAILABLE (in the City Manager's office):
1) Proposed lease between City and Pickles Plus Too, Inc.
2) Contract between City and GFS.
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Commissioner Thomas said the Commission Is facing a problem on Clearwater
beach where there Is massive dissatisfaction with business. He noted the Chambers Bre
filled with people who support cere and not those who support the Chamber of
Commerce. He noted If tourism was up, the business people would not be In Chambers.
He said cerc already rivals the size of the Chamber of Commerco on Clearwater beach.
Commissioner Thomas said he could not support the proposal to renew the Chamber's
lease and noted the Chamber of Commerce was not supported at the meeting. He
recommended giving the lease to tho new group which has agreed to sharB the space with
the Chamber of Commerce. He felt something is radically wrong with tourism and
business on the beach. He noted $1,000 a year rent on the Civic Center space still
represented a subsidy by the City. He said the problem is the Chamber of Commerce's
refusal to share the space,
Commissioner Dallmann said the reasons for his motion were: 1) tourism is down
everywhere in the State and the City is already trying to work with the Convention and
Visitor's Bureau regarding the use of tax money; 2) tourists using the Welcome Center are
already on Clearwater beach; and 3) the City is not bidding out the space. He noted if the
City took over the Chamber of Commerce's operation of the Welcome Center, it would
cost Clearwater $35,000 per year. He said the City would need to bid out the function of
the Center, not the space. He noted the Chamber has indicated they are willing to work
with CBTC but want to know CBTC's intentions for use of the space. Commissioner
Dallmann said he welcomed the opportunity at his first meeting to work to get the groups
together.
Commissioner Johnson called for a vote on the motion and to end discussion.
Commissioners Thomas, Dallmann and Johnson and Mayor Garvey voted MAye";
Commissioner Berfield voted "Nay."
Upon the vote being taken on the motion to extend the lease one year,
Commissioners Dallmann and Johnson and Mayor Garvey voted MAye"; Commissioners
Berfield and Thomas voted "Nay." Motion carried.
. The Commission recessed from 11 :00 to 11: 1 0 p.m.
~ ITEM #57 - Item re Harborview Construction Ootion (eM)
Globe Facility Services (GFS) has recommended amending the Harborview Center
project to include removal of ten structural columns in the third floor meeting room area to
allow better viewing by attendees. They also have recommended installing a second
escalator to allow continuous two-way movement between all floors. The existing design
calls for elevators, staircases and a single, reversible escalator.
Staff feels both suggestions are worthy and require an additional $175,000to
remove the columns and $160,000to provide a second escalator. After discussion with
the architect, staff concluded the additional escalator can be purchased with existing
project funds. While the escalator represents a serious depletion of the project's
contingency funds, funds do exist for this purpose. The $175,000 cost for column
removal Includes: 1) steel fabrication and erection. $75,000; 2) concrete encasement
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/fireprooflng removal. $15,000; 3) field inspection and testing. $1,200: 4) fireproofing
cover - $28,000: 5) bulkheads to ceiling - $2,500; 6) paint/finishes - $7,800; 7) additional
lighting - $8,500; 8) protection/patching of existing floor. $9,000; 9) provide opening at
north wall - $7,000: 10) contractors' fees and general conditions - $9,000; and 11)
Professional fees - $12,000, Funding can be approved by a mid-year budget amendment
transferring $175,000 in unappropriated retained earnings of the Special Development
Fund in the Harborview Center Project.
Dean Rowe explained that engineers examined the feasibility of removing columns
and concluded the roof's load can be increased on a single column by 50% without
strengthening the column. He stated the figures are budgeted numbers and not based on a
hard bid. He said the plan is to remove every other column. Mr. Rowe presented a
diagram of site obstructions caused by the columns. The Mayor noted to take best
advantage of the space, columns need to be removed without a'ffecting the roof's integrity.
Commissioner Johnson questioned if spending $175,000 to remove the columns
was justified. Mr, Rowe said that was a value decision. Mayor Garvey said It makes
sense to remove the columns.
Commissioner Dallmann questioned how often the space would have maximum use
and suggested the seats could be oriented differently. Mr. Rowe said no matter which
way the space is oriented, the use would be severely restricted if columns are not
removed. Commissioner Dallmann questioned why hard bid numbers are not presented at
this stage. Mr. Rowe said he could get a hard bid but this is an educated estimate.
Commissioner Johnson questioned if the work could cost less than $175,000. Mr. Rowe
said it could. Commissioner Dallmann expressed concern that hard numbers were not
available at this stage of the project.
Commissioner Berfield said the architect team is presenting an estimate to the
Commission. If the Commission approves the work and the hard bid comes in at this price
or lower, the project goes forward. Mr. Baker said this is a design/build project designed
and bid as work progresses. Commissioner Dallmann noted with the architect's working
relationship with the contractor, he should have a pretty good idea of what the cost will
be.
Commissioner Thomas said it boils down to making the conference portion of the
Center productive by removing the columns.
Commissioner Johnson expressed concern that the Commission is dealing with
unknowns regarding 15 items in Phase II. Mr. Baker said the project has progressed this
far by using this method. He said money from Phase I was returned to the project.
Mayor Garvey said the proposed work would be within its budgeted amount. Mr.
Rowe said if the bids are not within this budget, they will rework and rebid the work.
Commissioner Thomas said there always will be a debate whether or not the project
should have been done. He said tonight the Question is if the space should be made
productive by removing the columns. Commissionor Johnson expressed concern that the
public be kept informed that the Commission is working within the budget.
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Commissioner Dallmann expressed concerns that he is not use to working this way
and noted it is difficult to really know at what stage the project is, He noted the project is
far enough along for the architect to estimate projected expenses. He pointed out that
staff has agreed enough money exists In contingency from Phase I and Phase IA to cover
the cost of the escalator. He expressed concern that the project would run out of
contingency funds as hard costs for the escalator had not been established,
Commissioner Johnson recommended approving this proposal and then regrouping
before additional requests Bre made, The Mayor agreed the City needs to do the best job
possible on the Center although she did not necessarily agree with the project. Mr. Rowe
said costs for the escalators can come from the contingency funds.
Commissioner Thomas moved to approve an expansion of the scope of work for the
Harborview Center Phase 2 project consisting of the removal of 10 existing columns from
the third floor meeting room area for the sum of $175,000 which includes $12,000
professional fees, $9,000 contractor fees, and $154,000 construction costs, all in
accordance with existing contracts with the architect and contractor; and authorize the
expenditure of $160,000 from the project's contingency fund within the approved
construction budget for the purpose of providing an additional escalator with a follow-up to
include the final cost of the project as best as staff can estimate. The motion was duly
seconded and carried unanimously.
ITEM #58 - FY 1994-95 HOME Funding Agreement with Pinellas County for funding to be
provided under the HOME federal housing program (ED)
On June 3, 1993, the City Commission approved a three-year extension of the
cooperation agreement between the City and Pinellas County to use HOME funds. The
agreement entitles the City to a portion of the HOME funding through the Pinellas County
HOME Consortium. Funding is prorated according to federal guidelines for each
participating community in the consortium.
For Fiscal Year (FY) 1993-94, the City was awarded $258,662 in HOME funds and
none has been expended. The City was awarded $332,542 for FY 1994-95. During this
fiscal year, staff recommends funding: 1) Rental Housing Development - $435,000: 2)
Owner-Occupi,ed - $63,000; 3) Home-Buyer Assistal1ce - $50,000: and 4) Administretion -
$33,204.
The HOME Program requires a 25% match from non-federal sources, The City's
match consists of funds awarded through the State Housing Incentive Partnership (SHIP)
Program and other project related resources.
Commissioner Thomas moved to approved the HOME Funding Agreement between
the City and Pinellas County for funding to be provided under the HOME federal housing
program and that the appropriate officials be authorized to execute same. The motion was
duly seconded and carried unanimously.
ITEM #59 - First Readina Ord. #5770-95 ~ Establishing a Neighborhood and Affordable
Housing Advisory Board (NAHAS) (ED)
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; Concern was expressed that liability maximums of $O,5-mllllon may not be
( sufficient. The City Attorney Indicated Risk Management recommended that level of
insurance, It was suggested to increase the maximums to $1-mlllian. Risk Management
will review the recommendation.
CM ADMINISTRA liON
Synopsis of Beach Discussion Items
This item was continued until May 15, 1995.
----7 Budaet for leasehold imorovements first & third floors, Harborview Center restaurants
The $9. 11-million approved for the Harborview Center construction project will
accomplish everything defined in the project's scope including the rear glass atrium,
escalators and column removal. Continuing financial consideration includes a proposed
lease under negotiation with Pickles Plus Restaurant that calls for the City to expend
$100,000 for all infrastructure serving the restaurant, i.e., air-conditioning, plumbing,
electrical, etc., and an additional $100,000 for walls, ceilings, finishes, lighting, doors, etc.
with the $100,000 finishing costs to be reimbursed to the City over two five-year periods.
Two other parties have expressed interest in the larger third floor restaurant where costs
are estimated at $150,000 for infrastructure and $150,000 for finishes. To open the
restaurants with the rest of the building in December 1995, work on the restaurants must
begin by April 20, 1995.
Approval of this item will allow installation of basic infrastructure serving both
restaurants while negotiations continue. If this work is done later, the center's activities
will be disrupted. Staff will delay as much work as possible for the eventual tenant to
choose. If the City does not accomplish this work, the conference center will have no
restaurant area for two income producing leaseholds, and will be subject to significant
disruption should a restaurant operator come forward after opening.
Concern was expressed that the Center's development seems to lack planning and
consistently requires additional 'funds, Details of work proposed by this 1unding are not
clear. It was noted. that restaurants would be important even if the center is converted to
retail space.
The City Manager noted the City Commission had committed $100,000 to finish
the walls and provide air-conditioning for the first floor restaurant and an additional
$100,000 to be reimbursed over 10 years. Deputy City Manager Kathy Rice noted no
interest was expressed when the City previously offered the space in an unfinished
condition. She felt a second restaurant is needed to cater the facility and suggested the
City needs to either run the restaurant or rent it to someone else to operate.
An opinion was expressed that the City's level of investment should be negotiated
with the lessee instead of issuing a blank check. Ms, Rice noted basic infrastructure is
required. Concern was expressed that all funds not be approved at this point. Staff will
request the project architect and Globe Facility Services' General Manager to develop a
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budget to cover only the necessary infrastructure of the third floor restaurant. The total
request for the first floor restaurant Is required.
The Commission recessed from 10:23 to 10:35 a.m.
Financial Forecasting
Budget Director Tina Wilson reviewed graphs depicting data covering the last ten
years of the City's income and expenses and noted the property tax millage rate has not
increased for five yoars. Ms. Wilson did not anticipate property values increasing. She
reviewed income and expenditures and made assumptions in increases and decreases. If
no other changes are made, a 3 % cost of living increase for City personnel would result in
a shortfall of $1.1 ~million for FY 1995-96 and an estimated shortfall of $2.3~million for FY
1996-97,
A request was made for a total of City expenditures on subsidies for the Long
Center, Ruth Eckerd Hall, etc.
The City Manager requested direction regarding increasing the millage rate and
whether City employees were capped at the current level. Consensus was to provide the
City Manager with flexibility in addressing the budget. Recommendations for additional
staff or an increased millage rate will require justification and data.
The Commission recessed at 11 :55 a.m. The Mayor announced the Closed Session
would begin at 12:00 noon regarding Crouch versus the City. The Commission
reconvened at 1 :34 p,m.
CP CENTRAL PERMITTING
Variance(s) to Sian Reaulations for Drooertv located at 23917 US 19N, Ehle Sub., Lot 1
and Hill-Top Sub., parts of Lots 6 & 7 (U-Haul of West Coast of Florida/U-Haul Co., SV95-
21 )
The applicant requests an area variance of 37.6 square feet from the permitted 64
square feet to allow a freestanding sign with an area of 101.6 square feet. The subject
property, south of Sunset Point Road, is on the east side of US 19N and zoned General
Commercial. The variance is requested to permit replacement of the existing sign.
Most commercial properties fronting US 19N are zoned Commercial Center or Highway
Commercial, which is permitted 112 square feet of freestanding sign area. This is the only
property fronting US 19N in Clearwater zoned General Commercial, with a sign area limited
to 64 square feet. Staff feels enforcement of the code would deprive the applicant of a
reasonable use of this land and impose an unnecessary hardship.
Mr. Shuford indicated the applicant could rezone, but may face setback problems. He
indicated the applicant has a redevelopment plan for the property. The property's access to
Sunset Point Road was noted and the impact on that street by rezoning this property was
questioned. Mr, Shuford will report if the applicant wishes to rezone and the measurements
of the McDonald's sign next door,
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was folt 8 vista of the beach and Pier 60 is important even if the berm must be removed.
Mr. Baker suggested the berm could be replaced lator (f the Commissioners choose. The
majority of the Commission agreed to remove the berm.
Mr. Baker referred to plans to locate the pavilion on the sand. The majority of the
Commission agreed with the proposal.
Mr. Baker referred to a proposal from James Grogan regarding a tower that would
not compete with current beach attractions. A potential for laser shows exists and the
tower could produce an annual income of $2.5-million, The tower could be located
anywhere on the beach with pedestrian traffic including the Mandalay or S. Gulfview
parking lots, Concern was expressed that the tower not be located in the Pier ,60 park,
It was noted the tower is 20 years old and a request was made that the
manufacturer report on the tower's tolerance for local salt conditions. A new tower was
estimated to cost $7.3-million. Mr. Baker reported the tower would be renewed and noted
the elevator is the only complex part of the tower.
. Concern was expressed that Tampa would not permit the tower to be mected and
that the projected figures seemed untenable. It would be impossible to run at full capacity
daily. Questions regarding the figures wera raised.
It was noted that people are attracted to towers and a suggestion was made that
staff research the proposal's feasibility, but not at the Pier 60 location.
Mr. Baker referred to a proposal from Ken Hamilton to develop the park as an
enterprise with a larger concession stand and deck, a Volleyball Hall of Fame with a
Welcome Center and trolley stop, and an open-air pavilion. Ms. Rice noted concern that
the City would have to extend the opportunity to others to bid 011 this proposal if the
Commission were to consider it. The City Attorney concurred. Concern was expressed
that the park remains under City control and a suggestion was made that this plan could be
considered for another beach location.
As other proposals might exist, it was suggested an RFP be let to attract some
revenue producers. It was noted an opportunity exists for the City to receive revenu.e from
the concession stand and pavilion. A concern was expressed that the ice cream stand
remain until 8 replacement is constructed. Consensus was to proceed with the plan for a
passive park including the pavilion. The ice cream stand will remail') until its replacement is
erected. The drop off lane will remain and parking will be permitted.
Concern was expressed regarding replacing the pool. Ms. Rice indicated that would
be addressed during budget discussions. Mr. Baker noted the pool is in poor condition and
not heavily used. '
-:7
(Cont'd from 04/20/95) Budget for leasehold imorovements 1 st & 3rd floors. Harbof.Yl.e.w
Center restaurant~
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The $9.11-million approved for the Harborview Center construction projact will
accomplish everything defined in the project's scope and includes the rear glass atrium,
escalators and column removal. Continuing financial consideration relative to the project
includes a proposed lease under current negotiation with Pickles Plus Restaurant that calls
for the City to fund $80,600 for the infrastructure serving the restaurant, i.e., heating, air-
conditioning. plumbing, electrical, etc.. and an additional $100,000 for walls ceilings,
finishes, lighting, doors. ete, with the $100,000 finishing costs to be reimbursed to the
City over two five-year periods. Another party has expressed interest in a larger third floor
restaurant with costs estimated at $136,000 for infrastructure and $164,000 for finishes.
Approval of this item will allow installation of the basic infrastructure serving both
restaurants while negotiations continue, Funds necessary to finish the restaurants will be
requested as lease negotiations come to fruition. Funding will be provided by a mid-year
budget amendment transferring $216,000 in unappropriated retained earnings of the
Special Development Fund.
Mr. Baker reported a shell will be constructed for the third floor restaurant. Ms.
Rice indicated all the furnishings and fixtures are included for Pickles Plus. including the
salt shakers. Mr. Baker noted if Pickles Plus does not renew after five-years, the City
keeps the equipment. In reply to a question regarding an earlier payback arrangement, Ms.
Rice noted the lease has not been finaUzed, She said a similar deal may be negotiated for
the third floor space. Concern was expressed that the leases for neither restaurant call for
providing catering services. Ms. Rice said the budget does not contemplate constructing a
catering kitchen. The City is not negotiating with anyone regarding the third floor space.
Construction work beyond .white space- will occur downstairs once the lease with Pickles
Plus is finalized.
Concern was expressed that the restaurant may leave before the lease is complete.
Ms. Rice stated the City would own everything and is working on termination clauses, It
was recommended that Pickles Plus provide a letter of credit. The item is to be amended
to only include funds needed for the shells. Funds for the finishes will be approved once
leases arB negotiated.
CA LEGAL DEPARTMENT
OTHER CITY ATTORNEY ITEMS
Uodate of status of occuoational licenses for adult businesses
Assistant City Attorney Robert Surette said Clearwater's ordinance has not been
amended to r~f1ect recent decisions and proposed legislation will need to pass
constitutional muster. The ordinance attempts to incorporate recent constitutional
decisions,
m~ussion of occup~tionat license revision
,Mr. Surette said the revision places constraints on tho time period in which the City
must issue or transfer a license. He referred to page 3 and noted language deals with the
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ITEM #49 - Receiot/Referral- Annexation. land Use Plan Amendment to Residential Low &
RS-8 Zoning for crooertv located at 1456 Carolvn Lane, Terra-Alto Estates, lot 10
(Gimarey, A95-0a, lUP95-09) (CP)
ITEM #50 - ReceiotlReferraf - Annexation, land Use Plan Amendment to Residential Low &
RS-8 and Preservation Zonina for oropertv located at 1 524 Stevenson Dr., Stevenson's
Heights, lot 21 (McGee, A9 5-1 0, LUP95-11 ) (CP)
ITEM #51 - Receiot/Referral - Annexation, land Use Plan Amendment to Residential Urban
& RS-8 Zoning for prooertv located at 1761 St. Anthonv Dr" Virginia Grove Terrace, Fifth
Add" Lot 4 (Boike, A95-11, LUP95-12) (CP)
ITEM #52 - Receiot/Referral - Annexation, Land Use Plan Amendment to Residential Urban
& RS-8 Zonina for prooertv located at 1785 Pinel and Dr., Sec. 3-29-15 M&B 43.02
(Williams, A95-09, LUP95-1 0) rep)
ITEM 1/53 - Receiot/Referral - LOCA allowina outdoor sales disolavs in coniunction with
conforminQ indoor retail sales uses (lDCA 94-26) (CP)
ITEM #54 - Purchase of foldina tables. storaoe trucks. chairs & chair trucks. for the
Harborview Center, from Vireo Mfg. Corp., for a grand total of $89,515.20 (CM)
--7" ITEM 1/55 - (Cont'd from 04/20/95) Budaet for leasehold improvements First & Third
floors, Harborview Center restauran~s - Approve $ 2 16,600 increase in scope of work for
Harborview Center, consisting of $80,600 for infrastructure improvements to provide a
restaurant shell on the first floor of the Center and $136,000 for infrastructure
improvements to provide a restaurant shell on the third floor (CM)
ITEM #56 - Disposition of Tree Farm Prooertv - Aoorove orioritization of various carties
currently requesting ownership or assignment of the City's tree farm property located
adjacent to Clearwater Executive Airpark in the following order: 1) Pinellas County as a
storm water faciHty serving the Keene Road construction project; 2)) the Clearwater
Executive Airpark for development of revenue producing facilities serving the aviation
community; 3) a possible site for Engineering facilities; and 4) the Florida Military Aviation
Museum for the establishment of an aviation museum (eM)
~
Commissioner Thomas moved to approve the Consent Agenda as submitted less
Item #42 and that the appropriate officials be authorized to execute same. The motion
was duly seconded and carried unanimously.
ITEM 1/42 ~ Purchaselinstall reolacement olavQround eauioment for Del Orc Park & Marshall
Street Park from Park Structures. Inc., for $42,631.28 (PR)
The City has a Capital Improvement Project established to replace worn-out
playground equipment at the City's 27 playgrounds. Continuous inspection and
maintenance programs are performed to assure the equipment safety and to determine
replacement needs.
mincc05a.95
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The Florida Center for Community Design and Research completed a study of the
North Greenwood Commercial District indicating a need for greater flex;bility in allowable
land uses and in dimensional and parking requirements. The Center also provided some
criticism of the General Development Plan for North Greenwood: consequently, references
to this plan have been deleted from the City code in this ordinance.
Of special note, this ordinance deletes parking requirements for nonresidential uses
in the North Greenwood Commercial District with the understanding that current district
parking facilities and those planned for this area will be sufficient to meet parking demand.
Staff will monitor this situation for any problems that my arise. '
Other changes to the North Greenwood Commercial District include adding the
following uses as permitted uses: 1) business services; 2) veterinary offices; 3) adult day
care; and 4) commercial and trade schools. Outdoor commercial recreation/entertainment
is included as a conditional use. Minimum setbacks are decreased to zero, unless adjoining
a residential zoning district where 10 foot side setbacks will be required. The maximum
height is being increased from 25 feet to 30 feet. Minimum lot area requirements have
been deleted. The Economic Development Department recommends approval of this
ordinance. The Planning & Zoning Board and Development Code Adjustment Board have
reviewed this ordinance and recommend approval.
It was noted that staff will monitor the parking situation, It was questioned if these
changes will be initiated in other areas. The City Manager said the North Ft. Harrison area
is being reviewed for construction of vest pocket parking areas.
Receipt/Referral - lDCA re amending oermitted and conditional uses (lDCA95-12)
To streamline development procedures and ease the regulatory process for
developers and citizens, staff reviewed conditional uses in each zoning district to identify
uses that could be reclassified as permitted without adversely affecting neighborhoods or
neighboring properties. Staff recommends reclassifications in many zoning districts. Most
recommended reclassifications change conditional uses to permitted uses. Staff also
recommends adding child day care and outdoor retail sales as conditional uses in selected
zones where no current provisions exist fer these uses.
A question was raised regarding why adult day care is classified as a conditional
use when an adult nursing home is classified as a permitted use. Sandy Glatthorn. Central
Permitting Manager, indicated she would check on the difference and report to the City
Commission. Accessory uses on pages 8 - 17 were referenced and it was questioned why
alcoholic beverage sales are listed as a permitted use versus a conditional use. Ms,
Glatthorn indicated those uses already are permitted in restaurants and shopping centers.
CM ADMINISTRATION
----7'
Aoorove $1 50,000 for construction of catering kitchen: orovide direction either to
negotiate a contract with Scheller and Benton based on final offer of conceot terms or
continue to solicit DroDosals for Third Floor Restaurant in the Harborview Center under
Commission.defined terms: aoorove interfund loan of $ 150.000 from Central Insuranc~
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Fund. bearing I"te(est at the cash 0001 rate. to be reosid with Penny for Pinellas collections
('l FY 1999
Staff contacted two companies that had expressed interest in bidding on the third
floor restaurant in the Harborview Center and requested the restaurants submit letters of
qualification instead of full proposals. Only one group responded.
The company indicated their last offer was: 1) five.year lease with an additional
three five.year options. Rental increase according to the CPI not to exceed 5% and 2)
$36,000 per year rent, equivalent to $6 per square foot base rent plus $2 per square foot
Common Area Charge until gross sales reach $1 .5.mUlion per year. At $1.5.million gross
sales per year, the company proposed to pay percentage rent only of 4% up to $1.75.
million gross sales per year and then pay 4% rent of $1.75.million up to $2-million and pay
6% rent of $2-milJion and above. Rent would include base rent and CAM charges for a
total cost of occupancy. Rent would cap at 6%.
The City also needs to provide $150,000 for a catering kitchen designed to serve
meals and prepare up to 1,500 meals at once. Included in the $150,000 is equipment,
utensils and dishes for a full banquet kitchen. The Center then would open with a catering
kitchen and have the ability to serve meals for a large number of people at events
scheduled for the Center beginning in January 1996. Funding for the catering kitchen
construction will be provided by a third quarter budget amendment reflecting a loan from
the Central Insurance Fund.
Deputy City Manager Kathy Rice said the applicants have indicated their last offer
was final because the third floor restaurant is an untested concept. She noted Harborview
staff has expressed concerns regarding the need for a restaurant and catering kitchen. She
said a second group has indicated they also will submit a proposal.
It was suggested if the third floor restauranteur was not interested in providing
catering service, a list of caterers could be approved. It was recommended one person be
responsible for coordinating the needs of the catering kitchen every day of the year. It
was noted the Pickles restaurant will be responsible for catering the first floor.
The com:ensus was for staff to go forward with the catering kitchen as a separate
item.
Concerns were expressed regarding the proposal for the third floor restaurant. It
was recommended payroll not go to owners and that payroll should not come from gross
profits. It was felt the depreciation schedule was out of whack as lease hold
improvements Bre written off during the lease. It was suggested bistros earn 65 % of their
income from food and 35% from drink. Concern was expressed that revenue to the City is
based on profits over which tha City has no control. Ms. Rice said staff proposed the
figures be bastld on gross sales.
It was recommended the length of the proposed loan be limited to 10 years to
reduce the City's exposure. It was suggested the restauranteurs could approach their
banks for the loan instead of investing taxpayer money in the venture. It was noted the
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loan covered leasehold improvements which landlords often make. When the restaurant
leaves, the City will maintain ownership of the Improvements.
Concern was expressed regarding the plan when the restaurant vacates the facility.
It was indicated the City would lease the space to another restaurant. It was noted the
Harborview Center needs 8 restaurant and a catering kitchen, Assistant City Manager Bill
Baker reported no restaurants expressed interest in the facility without leasehold
improvements.
The consensus was to reduce the pay back time for "leasehold improvements to ten
years. Ms. Rice said staff would present the best proposal to the Commission. She said
the applicants have been checked out and found to have a good financial record with
successful operations. Direction regarding the lease will be given Thursday.
The Commission recessed from 2:35 to 2:41 p.m.
. OTHER CITY ATTORNEY ITEMS
1. Civil Service Board Hearina Officers
The City Attorney reported ten attorneys responding to the City's advertisement for
the Civil Service Board Hearing Officer met minimum qualifications. It was recommended
the City Attorney screen those who responded and develop a short list. The City Attorney
said she would interview the applicants. She indicated the Civil Service Board will choose
the hearing officer as cases come forward. It was suggested the hearing officers be used
on a rotating basis if possible.
2. UDdate on enforcement actions aaainst Adult Businesses
Assistant City Attorney Robert Surette said the City began aggressive enforcement
of its anti.lap dancing ordinance in 1989. The ordinance was upheld, confirmed on appeal
and upheld again in 1995. One adult business moved out of Clearwater while another
opened. He said the City adopted an anti.public nudity ordinance in 1994 that defined
nudity and was subsequently upheld in court. At the beginning of the occupational license
year, the City notified establishments that their occupational licenses would not be
renewed due to excess violations, He reported the adult businesses were given a 90-day
grace period to comply with the ordinances and State laws and receive occupational
licenses. Undercover efforts resulted in continued reports of violations of the ordinances.
He said the City was at the point where they could prepare a complaint to enjoin to
prohibit the continued violation of City ordinances, He suggested the City seek judicial
relief,
Concern was expressed regarding a possible risk of liability for damages.
The consensus was to proceed, with the City as plaintiff filing for no preliminary
injunctions.
3. Access to Local Public Officials
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At the request of staff, Ervin Harris, Director, prepared and submitted the "'Mid-Year
City Report'" that provides Information on attendance, program descriptions and operating
budgets for Fiscal Year (FY) 1993/94, FY 1994/95 and a proposed budget for FY 1995/96.
Also Included Is a program assessment prepared by the Aakhet Center for Human
Development and a program evaluation by the JWB.
The existing three-year agreement between the City and Club expires August 31 ,
1995. The proposed agreement is for three years with provisions similar to those of the
existing agreement except the following: 1) Article II, (5), the Club now will be responsible
for furnishing the City each year on December 15, an audited report of activities covering
the previous operating year and 2) Article III, (1), the "grant'" of $ 1 0 1 ,300 reflects the
same contribution the City made in FY 1994/95 and includes $9,800 for utility /operating
supplies which is included in the Parks & Recreation Department's FY 1995/96 proposed
budget, and $91,500 for an operational grant. The $91,500 operational grant is not
included in the City Manager's recommended budget.
Staff recommends consolidating all City contributions to Ervin's All American Youth
Club in the proposed three-year agreement. Grants and budgeted monies will be provided
FY 1996/97 and FY 1997/98 budget years up to amounts approved in the City's operating
budget for each year.
Mayor Garvey noted several programs such as community outreach and a meal
delivery program for seniors seem more appropriate for a family center. Parks & Recreation
Director Ream Wilson said he spoke with Asheela Harris regarding the Mayor's concern
and Ms. Harris indicated a small portion of the budget is dedicated to those programs. The
Mayor suggested if the family center addressed those programs, Ervin's would have more
time to address the children's needs.
Commissioner Thomas said he agreed with funding Ervin's with $101,000 and to
provide a match, up to a maximum of approximately $16,000 for funds raised above the
$8,925 already budgeted for donations.
The City Manager referred to page 3 and noted the budget does not include the
operating grant the City donated last year. She recommended identifying a funding source
at third quarter to cover operational expenses, at last year's level, ami providing the club
with the opportunity to raise funds which the City would match.
Commissioner Thomas moved to approve the agreement with three year term
(September 1, 1995 through August 31, 1998) between the City and Ervin's All American
Youth Club, Inc. for the Club's continuing use and supervision of th& Holt Avenue Youth
Center Building, and provide utilities, operating supplies, building and maintenance and pest
control, In-kind rent, a $91,500 operational grant and then a match of up to $16,037 on
funds raised from the donations above the $8,925 already shown in the Youth Club's
budget and that the appropriate officials be authorized to execute same. The motion was
duly seconded and carried unanimously.
-7' ITEM #59 - Provide direction reo 3rd floor Harborview Restaurant (eM)
I
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Staff contacted two companies that expressed Interest in bidding on the third floor
restaurant in the Harborview Center and requested they submit letters of qualification
Instead of a full proposal, Only one group responded.
Scheller/Benton indicated a final offer of: 1) five-year lease with three five-year
options and rental increase according to the CPI not to exceed 5%; 2) $36,000 per year
rent (equivalent to $6/square foot base plus $2/square foot CAM) until gross sates reach
$1.5-million per year, the break even point. At $1.5-million gross sales per year, the
company proposes to pay percentage rent only of 4% to 6% of gross sales. Rent would
be paid in an accelerating fashion during the first five-year term.
Deputy City Manager Kathy Rice reviewed the City's history of attempts to interest
a restaurant in the Harborview Center. She said staff has reviewed the Scheller/Benton
propose' .
Commissioner Berfield questioned if the Commission is being asked to approve the
concept. Ms. Rice indicated this is the case.
Commissioner Berfield moved to authorize staff to negotiate an agreement contract
with Scheller and Benton for establishing a restaurant on the third floor of the Harborview
Center based on final offer of concept terms. The motion was duly seconded.
In reply to a question, Stacy Benton said they would pay $15,000 toward leasehold
improvements in addition to the $36,000 rent for a total payment of $51,000 per year.
Commissioner Thomas opposed the agreement. He agreed with the concept but felt
the agreement was an economically poor deal for the City. He preferred a straight three
year tease with the City paying for all leasehold improvements. He suggested a new
$60,000 per year lease could then be negotiated. The Mayor noted the restaurant is
essential for the survival of the convention center. Commissioner Thomas expressed
concern that the proposed agreement could last 20 years.
Upon the vote being taken, Commissioners Berfietd, Johnson and Justice and Mayor
Garvey voted "Aye"; Commissioner Thomas voted "Nay," Motion carried.
ITEM #60 . Aoorove $1 50,000 for construction of caterinQ kitchen in the Harborview
Center funded by an interfund loan of $150,000 from Central Insurance Fund, bearing
interest at the cash pool rate, to be repaid with Penny for PineUas collections in FY 1999
(eM)
The City needs to provide $150,000 for a catering kitchen designed to prepare and
serve up to 1,500 meals at one time. Included in the $150,000 request is equipment,
utensils and dishes for a full banquet kitchen. The Center then would open with a catering
kitchen and could serve meals for many people at events scheduled for the Center
beginning in January 1 996.
Funding of $150,000 for the construction of the catering kitchen will be provided
by 8 third quarter budget amendment reflecting a loan from the Central lnsurance Fund.
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Interest at the cash pool rate will be payable annually out of Penny for Pine lias collections.
No principal payments will be due until fiscal year 1999, when the entire unpaid balance
will be repaid out of Penny for Pinellas collections in that year.
Commissioner Thomas moved to approve $150,000 for construction of catering
kitchen and approve on interfund loan in the amount of $150,000 from the Central
Insurance Fund, bearing interest at the cash poot rate, to be repaid with Penny for Pinenes
collections in Fiscal Year 1999. The motion was duly seconded J3nd carried unanimously,
ITEM #61 - Res, #95-58 - declarinq City's int~ntion to Droceed with a Soecial Assessment
for the Sand Kev Dower line burying proiect: review & accect oreliminarv assessment roll
associated therewith: Res. #95-59 - desiQnating 9/7/95 as date for reouired cublic hearing
regsrdina said assessment & croDosed method for collection (FN)
On June 3, 1 993, the City Commission discussed and approved the concept of a
special assessment to Sand Key property owners to cover the cost of burying power lines
in conjunction with the County's plan to widen Gulf Boulevard on Sand Key. Since then, it
has become apparent that the cost of street lights must be considered. On May 31, 1994,
the City Commission approved fiberglass poles and an agreement with the Sand Key Civic
Association for them to pay the City $25,000 as part of the project's cost. The project's
estimated cost, expected to be less than $1 A-million, will be allocated to non-government
Sand Key property owners in proportion to the full assessed value of their properties,
without regard to exemptions. This formula equates to an estimated assessment of
$358.77 per $100.000 of total property value. A preliminary assessment roll is available
( in the City Clerk and Finance Departments.
The City proposes to finance this project by issuing bonds or obtaining a loan,
pending collection of the special assessments. The bond counsel advised staff it is
traditional to have the bond ordinance refer to the public hearing data and the resolution
adopting the final assessment. Staff is proceeding with the intent resolution and public
hearing resolution. AU documents will be appropriately worded so work wi\! not begin on
the project until after the bonds are validated. The City intends to collect the special
assessment through the Tax Collector by utilizing the uniform method of collection non-ad
valorem assessments authorized by Section 197.3632, F.S. Property owners can prepay
the assessment or use the installment method with interest over a period of less than 10
years. Special assessment coll6ctions will begin in November 1996, when early 1997 tax
payments are made.
Commissioner Berfield moved to declare the City's intention to proceed with a
Special Assessment for the Sand Key power line burying project, review and accept the
preliminary assessment roll associated therewith, designate September 7, 1995, as the
date for the required public hearing regarding said assessment, and the proposed method
for collection, The motion was duly seconded and carried unanimously.
The City Attorney presented Resolution #95-58 and read it by title only.
Commissioner Justice moved to pass and adopt Resolution #95-58 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call,
the vote was:
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Consensus of the Commission was to agree with including the size of the increase
in the question. The City Attorney indicated she would make the change if possible.
Ms. Rice said management will hold staff workshops to explain the changes, She
reported the employee contribution will go up to 8%, will be IRS qualified, and will allow
optional payouts. Ms. Rice indicated some confusion occurred because terms such as
compensation, hazardous duty and wages, had not been defined, The agreement will
define those terms and clear up confusion. Contributions returned to employees who
terminate before qualifying for retirement, will earn 5 % simple interest. No one will be able
to collect more than 100% of pay. To address the AARP lawsuit, employees will be
vested at age 65 no matter when they began working. The disability benefit is reduced
and no payments will be made for dependent children. Pre-existing conditions will be
excluded. Some unions were concerned regarding the new requirement for reassignment
with no loss of pay. Ms. Rice said the City will try to reassign employees to their own
bargaining unit, or department when possible. Otherwise, the employee may be reassigned
.to a citywide position until a department position is available. Ms. Rice said those on
disability will be subject to annual recall and reexamination. Employees who do not return
to work after being deemed capable, will lose their disability.
Ms. Rice reported the Pension Advisory Committee (PAC) will increase in size to
seven members: three appo:nted by employees; three appointed by the City Commission;
and one appointed by the other six members. Pension Trustees make the final decision.
She noted some unions wanted the PAC to have the final decision. Ms. Rice said the buy
back provision can be completed within two years, The plan contains clear language
regarding for what the plan pays, Ms. Rice said future amendments will be permitted to
address changes required by law without requiring a referendum.
Ms. Rice referred to the actuarial impact study completed by Coopers & Lybrand.
She said the City comes out better than anticipated. The 10% cost will comB out of the
surplus fund. She reported this was a good investment year for the fund.
Ms. Rice noted the area of concern for some is reassignment with no loss of base
pay. As an example, paramedics receive 15% bonus pay. This bonus would not be
included in the base pay should the firefighter be reassigned. She said, on the whole, the
unions and management agree on the language.
eM ADMINISTRATION
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ADDrove leasine 2.500 sauar'3 feet of Harborvlew Center around floor to Pickles Plus Too,
~, for establishment of a restaurant, consisting of a 5-year initial term with 3 additional 5
year option terms; authorize an expenditure of $100,000 (reimbursable) for completion of
the restaurant, funded by a $100,000 loan from the Harborview Center Fund
It is proposed to lease 2,500 square feet of the first floor of the Harborview Center
for Pickles Plus Too, Inc., to establish a deli type restaurant. The lease's term will be an
initial five year period with three additional five year optional periods.
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Picktes Plus Too will be responsible for payment of real property taxes and
assessments and will operate under an agreement which is summarized as follows: The
City will: 1) Provide, at its sole expense, a 2,500 square foot, first floor, basic restaurant
.shell. and utility stub-outs, consisting of perimeter walls (primed), cement floor, finished
ceiling, utilities brought to shell area and completed bathrooms; 2) provide at its initial
expense with reimbursement as later described, all Interior walls, carpentry, finishes, utility
distribution, furniture. fixtures, decorations, utensils. equipment, etc., necessary to
completely establish the restaurant, excepting that the City's total expenses. including
architect and contractor fees, shall not exceed $100,000. Expenses in excess of
$100,000 will be immediately borne by the Lessee; and 3) provide at its sole expense, a
12 by 50 foot .patio" or .cafe. area for the free and exclusive use of the Lessee as an
outdoor seating area. The "'patio. area may be furnished by use of the reimbursable
construction funds and will be operated at the sole expense of the Lessee. The Lessee
wUl: 1} pay the City, as basic rent, the sum of $10 per square foot of rental space
($25,000 for the first year) plus applicable sales tax, in monthly installments of $2,083.33
plus sales tax; and to pay each succeeding year, for the term of the lease, basic rent
increasing by 3% per year. plus sales tax on the increase. Obligation to pay rent does not
commence until three months after the City issues a certificate of occupancy; 2) pay the
City, as additional rent, an annual amount equal to 6% of Lessee's gross receipts over
$575,000; 3) pay the City, as a common area maintenance fee, a sum equal to $2 per
squale foot of rented space ($5,000 per year) on a monthly basis; and 4) pay the City, as
reimbursament of funds expended to accomplish the finishing and equipping of the
restaurant (capped at $100,OOO),an amount equal to 50% of the cost of such work
(cannot exceed $50,000) in monthly payments amounting to $4 per square foot of leased
space ($10,000 per year or $833.33 per month) over the initial five year term period; and
shall pay the City, as reimbursement of the remaining 50%, at the same rate per month
over the first option period.
Concerns were expressed regarding the lease. Ms. Rice indicated the rent will
increase each year by 3% and corrected according to the CPI every 5 years. She said no
CPI increase was included for the Common Area Maintenance (CAM) over the 20-year
lease. Concern was expressed the true net value of this income will decline.
A reference was made to the assignment of the lease on page 16. Concern was
expressed that the legal language on page 19 dilutes the City's position and benefits the
tenant by stating the City's approval of a sublease cannot be unreasonably withheld.
Concern was expressed that the lease could be sold to an undesirable tenant for a profit.
The City Attorney indicated criteria to withhold approval based on the character of the
sublessee is included but agreed that could "be a valid concern. Assistant City Manager
William Baker said the reference on page 19 addresses the City's cooperation regarding
building permits, etc. The City Attorney indicated the language would be modified to refer
only to that paragraph.
The non-competition clause on page 17 was referred to and concern was expressed
that the City is already in violation by negotiating for a third floor bistro which is not 8 fine
dining restaurant. Mr. Baker stated Pickles Plus will not accept any dilution of their desire
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to be the only sandwich type restaurant in the Harborview Center. He indicated the
language would be clarified,
Direction recording the third floor Restaurant at the Harborview Center
Ms. Rice said staff's analysis compared agreements negotiated with the first and
third floor restaurants. Concern was expressed that the analysis was received just before
the meeting and that the numbers were massaged. It was noted the first floor restaurant
has agreed to pay $10 a square foot while the third floor restaurant plans to pay $3.55 a
square foot. It was suggested the center needs a caterer but can wait on the upstairs
restaurant, It was recommended staff negotiate a three-year lease for the third floor
restaurant that can be renegotiated two and a half years into the lease when hard data is
available. Ms. Rice indicated she and Peter Gozza, Executive Director of the Community
. Redevelopment Agency, are handling these negotiations. It was questioned if the
agreement includes 6% interest. Ms. Rice said the applicants were not willing to pay the
additional 6%.
It was questioned if staff felt the Harborview Center could be run successfully with
banquet facilities and no third floor restaurant. Ms. Rice said that was the case. It was
noted the third floor restaurant has the advantage of adjacent banquet facinties. Ms. Rice
pointed out Pickles Plus has access to the patio area at no charge. Concern was
expressed that Commissioners thought the deal for the third floor restaurant included
payment of 6% interest.
Consensus was to rescind direction regarding the third floor restaurant during the
August 3, 1995 meeting.
The Commission recessed from 11: 12 to 11 :23 a.m.
GAS SYSTEM
first Readina - CGS - Gas Rate Case
Chuck Warrington, Managing Director of Clearwater Gas System (CGS), said the
requested increase is based on the cost of service study completed by Coopers & Lybrand
LLP. This would be the first increase since 1985. The proposed 8% overall increase is
less than the 43% CPi increase during the past 10 years. The recommended increase will
occur in two phases: October 1, 1995 and October 1, 1996,
Mr. Warrington reviewed the current rate structure for aU customers who use
natural and propane (LP) gas. In comparing CGS's residential rates with other gas
companies, he indicated Clearwater's current rates are low. After the proposed phased
increase', rates would increase to the middle of the spectrum, but remain less than the full
cost of service Mr. Warrington indicated CGS's commercial customers pay one of the
highest rates in the country. He proposed to decrease the rates for small, medium and
large commercial consumers,
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ITEM #42 - Aoorove extension of Sunsets oJ Pier 60 on an onaoina basis (eLK)
ITEM #43 - 15' Dralnaae & Utilitv Easemont - Highland Estates of Clearwater, 18t Addition,
Blk. F, part of Lot' (Maxwell) leA)
ITEM #44 - 10' Water Main Easement and inoress/eoress easement - part of Sec. 6-29-16
and part of Lot 1. '-29-15. Pine lias Groves Sub. (R.K.M. Development Corp.) (eA)
Commissioner Thomas moved to approve the Consent Agenda as submitted and
that the appropriate officials be authorized to execute same. The motion was duly
seconded and carried unanimously,
OTHER ITEMS ON CITY MANAGER REPORT
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ITEM #45 - Accrove leasing 2.500 SQuare feet of Harborvlew Center ground floor to
Pickles Plus Too. Inc.. for establishment of a restaurant. consisting of a 5-year initial term
with 3 additional 5 year option terms; authorize an expenditure of $100,000 (reimbursable)
for completion of the restaurant, funded by a $100,000 loan from the Harborview Center
Fund (eM)
It is proposed to lease 2,500 square feet of the first floor of the Harborview Center
for Pickles Plus Too. Inc., to establish a deli type restaurant. The lease's term will be an
initial five year period with three additional five-year optional periods.
Pickles Plus Too will be responsible for payment of real property taxes and
assessments and will operate under an agreement summarized as follows: The City will: 1)
Provide, at its sole expense, a 2,500 square foot, first floor, basic restaurant "'shell" and
utility stub-outs, consisting of perimeter walls (primed). cement floor. finished ceiling.
utilities brought to shell area and completed bathrooms; 2) provide at its initial expense
with reimbursement as later described. all interior walls, carpentry, finishes. utility
distribution, furniture. fixtures, decorations, utensils. equipment, etc., necessary to
completely establish the restaurant, excepting that the City's total expenses, including
architect and contractor fees, shall not exceed $100,000. Expenses in excess of
$100,000 will be immediately borne by the Lessee; and 3) provide at its sole expense. a
12 by 50 foot "patio. or "'cafe" area for the free and exclusive use of the Lessee as an
outdoor seating area. The "'patio" orea may be furnished by use of the reimbursable
construction funds and will be operated at the sole expense of the Lessee. The Lessee
will: 1) pay the City, as basic rent, the sum of $ 10 per square foot of rental space
($25,000 for the first year) plus applicable sales tax. in monthly installments of $2,083.33
plus sales tax; and to pay each succeeding year, for the term of the lease. basic rent
increasing by 3% per year. plus sales tax on the increase. Obligation to pay rent does not
commence until three months after the City issues a certificate of occupancy; 2) pay the
City, as additional rent, an annual amount equal to 6% of Lessee's gross receipts over
$575,000; 3) pay the City, as a common area maintenance fee, a sum equal to $2 per
square foot of rented space ($5,000 per year) monthly; and 4) pay the City, as
reimbursement of funds expended to accomplish the finishing and equipping of the
restaurant (capped at $100,000), an amount equal to 50% of the cost of such work
(cannot exceed $50,000) in monthly payments amounting tlO $4 per square foot of leased
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space ($10,000 per year or $833.33 per month) over the Initial five year term period; and
shall pay the City, as reimbursement of the remaining 50%, at the same rate per month
over the first option period.
Funding will be provided by 8 loan from the Harborview Center Fund for $100,000,
which is in effect a borrowing from the Consolidated Cash Pool resulting in an initial deficit
cash position for the Harborview Operating Fund.
The City Manager said the changes requested by the City Commission have been
made and the applicants agree with the changes.
Commissioner Thomas referred to page 8 and noted the contract gives Pickles Plus
the right to serve the first floor trade show facilities but no agreement has been established
regarding the terms and conditions of that service, He recommended reestablishing the
first right of refusal in the contract. Assistant City Manager William Baker said that phrase
was removed at the roquest of Pickles Plus' attorney. Commissioner Thomas said the
current language mandates Pickles Plus to serve food on the trade show floor. Mr. Baker
said there should not be a problem with amending the language as the attorney indicated
he made the change to limit negative language.
The consensus was to amend the contract by reinstating the original language
regarding first refusal.
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Commissioner Johnson suggested ending the first sentence in section 29 on page
17 after "in competition with Lessee.- Mr. Baker said the language should refer to the
whole building instead of the leased premises as the City does not intend to permit another
delicatessen type restaurant in the Harborview Center. He suggested using the term "'on
the premises" to refer to the whole building. The City Attorney agreed the language must
be specific as it could apply to food vendors hired by presenters. Commissioner Thomas
expressed concern that if Pickles Plus refuses to sell food, no other vendor could be hired
to feed conventioneers. He recommended protecting Pickles Plus and leaving the language
as it stands. Commissioner Berfield was uncomfortable with that recommendation. The
City Attorney noted the language refers to competing food. She noted there may be a
problem bringing in sandwiches from elsewhere. She said if Pickles Plus refuses to deal
with the promoter, the promoter can make other arrangements.
The consensus was to leave the language as it is.
Commissioner Barfield moved to approve the leasing of 2,500 square feet of the
Harborview Center ground floor to Pickles Plus Too, Incorporated, for the establishment of
a restaurant consisting of a five year initial term with three additional five year option
terms, and authorize an expenditure of $100,000 (reimbursable) for the completion of the
restaurant, funded by a loan in the amount of $100,000 from the Harborview Center Fund
including reinstatement of the original language on page 8. The motion was duly seconded
and carried unanimously.
ITEM #46 - Direction reaardina 3rd floor Restaurant at Harborview Center (eM)
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Commissioner Thomas referred to Mr. Papadopoulas' comments during Citizens to
be Heard and questioned If the City had locked an applicant out of the bidding process.
Mr, Baker said the business opportunity was open to everyone. He noted the City
Commission's direction to Deputy City Manager Kathy Rice that staff not negotiate with
the other party. The Mayor noted Mr, Papadopoulas submitted his proposal late.
Commissioner Thomas said the City Commission had given staff that direction because
staff had reported that Mr, Papadopoulas' proposal was one day late, Commissioner
Thomas said if what Mr. Papadopoulas said is true, the City needs to act honorably and
consider his proposal. The City Manager did not have complete information but indicated
the process was structured and had requested information by a specific date. Only one
proposal was received by that date. Commissioner Thomas said he did not want
negotiations delayed but requested staff check if the City did anything wrong regarding Mr.
Papadopoulas' proposal, If not, he recommended going forward with current negotiations.
He recommended a three-year contract for $60,000/a year and beginning renegotiations for
another contract after two and a half years.
Commissioner Johnson moved to rescind the action of July 20, 1995, authorizing
staff to negotiate an agreement contract based on concepts presented at that meeting,
with Scheller and Benton for establishing a restaurant on the third floor of the Harborview
Center. The motion was duly seconded and carried unanimously.
Consensus was to direct staff to negotiate based on Commissioner Thomas'
recommendations.
The City Manager noted the City is leasing a fully furnished restaurant on the third
floor. Commissioner Thomas noted the agreement calls for the City to complete $300,000
of leasehold improvements. He felt if the restaurant uses Clearwater in its name, the name
should stay with the property. Commissioner Berfield suggested protecting the name,
Harborview, too. Commissioner Thomas agreed and recommended registering that name.
ITEM #47 - First Readina Ord. #5887-95 - CGS . Gas Rate Case (GAS)
Chuck Warrington, Managing Director of Clearwater Gas System (CGS), said the
requested increase would be the first one since 1985 and is based on the cost of service
study completed by Coopers &. Lybrand LLP. The 8% overall increase is less than the 43%
CPI increase during the past 10 years. The proposed increase will occur in two phases:
October 1, 1995 and October 1, 1996.
Mr. Warrington reviewed the current rate structure for all customers who use
natural and propane (LP) gas, In comparing CGS's rates with other utilities, he indicated
Clearwater's current residential rates are lower than average. After the proposed phased
increase, rates would increase to the middle of the spectrum, but remain less than the full
cost of service. Mr. Warrington indicated CGS's commercial customers pay one of the
highest rates in the country. He proposed to decrease rates for small, medium and large
commercial consumers,
Mr. Warrington compared the cost of CGS gas with other gas utilities and noted
after the increase, CGS's rates will remain below costs for electricity and propane gas and
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downtown and eliminating parking requirements entirely in North Greenwood. He
expressed concerns no similar modification occurred in the beach commercial district.
To resolve this issue, staff prepared a Land Development Code that would exempt
changes of use for existing bulldings from City parking regulations to treat the Beach
Commercial district like the downtown (Urban Center) districts. Shops along Mandalay,
etc. would not be required to provide added parking when 8 use changes from retail to
restaurant, for example. Mr. Homer and staff think this change will improve the
commercial viability on non~retail uses in the beach commercial district.
The proposed ordinance needs to be reviowed by the Planning & Zoning Board.
It was suggested to delay this issue until the beach and downtown parking study is
completed. (t was recommended this issue not be delayed. It was noted this change
would only address current businesses. Mr. Baier indicated the beach and downtown
parking study will not look ~t this issue. He said that could be requested but would effect
the price. Staff was requested to advise Kimley-Horn regarding this issue.
Consensus was to proceed v'Vith the Scope of Services for the Poinsettia Avenuel
East Shore Drive Redevelopment Area, Clearwater beach to include: 1) evaluate the
market potential for developing mid-to~high range waterfront hotel accommodations with
adjacent structured parking. Evaluate the market potential for accessory retail and
restaurant facilities associated with the hotel site; 2) evaluate the market potential for
developing new retail I restaurantl entertainment facilities for the redevelopment area as a
whole and recommend the appropriate market mixture of facilities; 3) evaluate the market
potential for developing outdoor commerciall recreational facilities; 4) evaluate the market
potential for developing mid-to-high range waterfront residential units and recommend
optimum development density within regulatory limits and market conditions; 5) evaluate
the market potential for developing a commercial marina along the redevelopment area
waterfront; 6) evaluate the market potential for a mixed-use development containing any
or all of the above components within regulatory limits and market conditions and
recommend the appropriate market mixtures of facilities; 7) evaluate the value added by
the following proposed site amenities indicating the potential for private sector
construction and/or funding of these amenities 8S part of the private sector implementation
of the redevelopment plan: a) Civic Center relocation; b) landscaping and streetscaping; c)
harborwalk; d) Papaya Street Promenade (pedestrian mall); e) public waterfront park; f)
Baymont Street walk; and g) public parking garage; and 8) estimate the potential range of
increased ad valorem tax revenues and other municipal tax revenues from the
recommended development alternative(s).
eM ADMINISTRATION
---7
Amendments to Harborview Center Construction Budget - aoorove aoorooriations for
9omoletion of Harborview Center consistinq of $560.000 for chanQas in work seooe,'
~300.000 for comoletion of 3rd Floor Restaurant. and $300.000 for upgrade in select!H1
item aualitv: for a total of $ 1 ,1 60.000
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Funding will be provided by a third quarter amendment appropriating $700,000 of
the unappropriated retained earnings of the General Fund, and a loan from the Central
Insurance Fund of $460,000 against futuro Penny for PineUas Infrastructure tax
coUections. Interest at the cash pool rate will be payable annually out of the Penny for
Pinellas collections.
The Harborview Center Financial Overview is: 1) Phase I (Stein Mart) approved April
7, 1994 - $285,000 - Architect Fees, $160,605 - Contractor Fees, $2-million -
Construction Costs; 2) Change in Scope: a) Phase 1 A approved June 14, 1994 and b} full
coverage of exterior) - $110,000 - Architect Fees. $157,000 - Contractor Fees, $825,000
and $400,000 - Construction Costs; 3) Phase 2: a) third floor completion; b) first floor
completion; and c) elevator/escalator/entrance -$379,000 - Architect Fees, $390,000 -
Contractor Fees, $4,227,000 - Construction Costs; 4) Column Removal - $ 12,000 -
Architect Fees, $9,000 - Contractor Fees, $154,000 - Construction Costs; 5) Restaurant
shell - first floor - $5,900 - Architect Fees, $4,200 - Contractor Fees, $70,500-
Construction Costs; 6) Restaurant shell - third floor - $10,000 - Architect Fees, $7,000 -
Contractor Fees, $119,000 - Construction Costs; 7) Establish catering kitchen - $20,000-
Architect Fees, $7,500 - Contractor Fees, $122,500 - Construction Costs; 8) Finish
Restaurant - First floor - $15,000 - Architect Fees, $5,000 - Contractor Fees, $80,000-
Construction Costs; 9) Partial Furnishings, Fixtures and Equipping of Center - $196,890;
10) Parking lot improvements - $25,400; 11) Purchase of property - $1.9-million. Total to
date (August 31, 1995) is: $836,900 - Architect Fees, $740,305 - Contractor Fees,
$7,998,000 - Construction Costs; $2,122,290 - Other Costs.
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Further considerations for the Harborview Center include: 1) Finish third floor
restaurant - $27,000 - Architect Fees, $30,000 - Contractor Fees, $243,000 -
Construction Costs; 2) Scope change costs for additional escalator - $ 14,400 - Architect
Fees, $8,000 - Contractor Fees, $137,600 - Construction Costs; 3) Scope change for
additional 7,500 square feet - $17,500 - Architect Fees, $15,000 - Contractor Fees,
$317,500 - Construction Costs; 4) Scope change for additional contingency - $4.500 -
Architect Fees, $2,500 - Contractor Fees, $43,000 - Construction Costs; 5) Possible
upgrades - $15,000 - Architect Fees, $15,000 - Contractor Fees, $270,000 - Construction
Costs; 6) Complete furniture, fixtures and equipment purchases - $299,516, Total further
considerations are: $78,400 - Architect Fees, $70,500 - Contractor Fees, $1,011,100 -
Construction Costs; $299,516 - Other Costs.
Assistant City Manager William Baker reviewed scope changes that included the
completion of the third floor restaurant and possible upgrades. He said the Commission
previously had approved the addition of one escalator at a cost of $160,000. He noted
the restaurant space was smaller than planned which resulted in the need to finish an
additional 7,500 square feet at a cost of $350,000. He requested a $50,000 contingency
budget.
Mr. Baker reported possible upgrades include: 1) $ 100,000 for a new telephone
system; 2) $15,000 for an intrusion security allowance; 3) $50,000 for upgraded carpets;
4) $50,000 for upgraded wall finishes; 5) $18,000 for an independent air-conditioning
system for the administration offices; 6) $2,000 for a marquee sign conduit stub-out for
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future location: 7) $ 1 0,5000 for computerized monitoring for the air~ondltionlng system;
8) $8,000 for two manual dock levelers at the loading dock: 9) $10,000 for parking deck
upgrades; 10) $3,000 to refurbish end pe!d the eX!2t!!'"!~ t~~~h r.nmpactor: 11) $3,500 to
refurbish th9 existing elevator; 11) $15,000 for general contractor fees; and 12) $15,000
for architect/engineer/interior design fees.
In answer to a question, Mr. Saker indicated the life of the upgraded carpet would
be extended from 3-5 years to 10 years. He said the cost of the project, including all
upgrades and the cost of the land, will be $13-million. He said the Maas Brothers building
was stripped to its footer and frame and replaced with essentially a new building, It was
noted the building would have cost another $11-million to build from scratch.
It was requested a final figurs be reported so Clearwater.s taxpayers know how
much the project has cost them. Mr. Baker said this was a final request. Concern was
expressed regarding the piecemeal way the project was built, Mr. Baker said the
Harborview Center was built in sections on purpose. It was questioned if the final cost can
be reduced. Mr. Baker indicated that was up to the Commission. Concern was expressed
regarding the income the upgrades will produce. Mr, Saker said as people view the
building, things such as nice finishes are strong selling points. It was noted a telephone
system is necessary.
Mr. Baker said the project is completed and staff will not come back for more
funding unless the City Commission proposes a scope change. It was questioned if the
Center will have a changeable sign. Mr. Baker reported City code does not allow such B
sign. It was felt proper signage is a critical component of the project. Global Facility
Services (GFS) General Manager Mani Costa said if the message needs to change, the sign
would need to be electronic. He estimated a sign would cost $80,000. He said GFS was
willing to purchase the sign if they could sell advertising on it. Commission members
indicated they were not comfortable with that proposal, Mr. Baker said staff will research
signage and develop a recommendation and estimate the cost for a sign. It was noted
citizens need to be advised another cost change will occur to the Harborview budget in
regard to the sign.
Concern was expressed that the words "Harborview Center" were difficult to read
during the day. Mr. Baker said the SteinMart sign is green and the architect chose to paint
Harborview Center a different shade of white on the building face to avoid too many colors
on the building. He said those letters can be painted in a contrasting color. It was
suggested the architect pay to repaint the sign, Mr. Baker s"tated the $50,000
contingency budget would take care of that expense.
The cost of in-kind services was questioned. Mr. Baker estimated those costs were
less than $50,000. In reply to a concern, he said staff will not come back for additional
funds. Architect Dean Rowe agreed. Concern was expressed that signage for the
restaurants would add to many colors to the building. It was recommended the sign
people develop ideas for a uniform look.
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Debbie Costello and Brian Hunt of Associated Space Design (ASO) presented carpet
and wall finish samples. Mr. Hunt reviewed three schemes: 1) the original inexpensive
carpet; 2) a better carpet with a similar square design; and 3) 8 patterned carpet Including
rotated carpet squares of a solid contrasting color.
Concern was expressed a solid color would show dirt. Mr. Rowe said the carpet
color is customized and can be changed. He indicated available designs are standard.
Concern was expressed the chosen color pattern would darken the interior, Mr, Hunt
recommended painting the inside perimeter white and using a colored spray texture to
emphasize the entrance points. He suggested a speckled finish for the walls instead of a
using solid colors. A brighter color carpet was suggested, It was recommended the colors
reflect a light and airy feel.
The consensus was the suggested wall treatments are acceptable. It was
recommended staff bring back another color scheme and blue was suggested.
In response to a question, Mr. Hunt indicated the carpet cost between $23 and $25
a square yard, Mr. Rowe indicated padding is not installed beneath institutional carpet.
Fiscal Year 1995/96 Harborview Center Budaet
The Harborview Center is designed to attract meetings, conventions, trade-shows
and other social or business events to the City. The Hsrborview Center provides
restaurants, catering, meeting rooms, retail stores and a banquet hall. Harborview Center
staff also provide services to assist in planning events. Conference center operations are
managed by GFS under terms of a three-year contract with the City.
In FY 1995/96, operating revenues are estimated to increase from $90,000 to
$503,400 and other financing sources are anticipated to increase from $0 to $296,500.
Total revenues and program expenditures are expected to total $796,500, up 785%.
Revenues reflect $276,150 of rental income estimated for nine months of operation. The
Harborview Center Fund in an enterprise fund established to account for all financial
activities of the Harborview Center facility. Other financing sources reflect a loan from the
consolidated cash pool to offset the operating deficit in the FY 1995/96 fiscal year, In
1995/96, operating expenditures are recognized for twelve months of operation although
most operating revenues will be generated for a nine-month period or less. Total personnel
wages for 11 positions are $369,507.
The City Manager said the whole building has been set up as an enterprise fund.
She noted the City will only collect six months of revenues from the restaurants and nine
months of revenues from events next year and not aU expenses will be covered. Mr. Costa
said he had anticipated the Center would open in mid-December but noted a mid-January
opening was planned. He said the restaurants will not open until late March or early April.
He said bookings are dragging due to not knowing who will handle the catering. He
indicated an RFP is going out for a mobile kitchen.
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An estimate of FY 1997/98 bookings was requested. Mr. Costa felt Income will
increase, He said the bottom Une will depend on how GFS Is able to hold down
expenditures, He said the operation's first year Is critical. He said an 18 month lead is
needed to market meetings and conferences. A question was raised regarding how much
revenue the facility would generate when it is fully booked. Mr, Costa estimated gross
revenues would reach $1-million.
The level of personnel wages was questioned. Mr. Costa indicated the wages were
. mid-range and not high, The City Manager noted the wages listed include all benefits.
She noted GFS employs the Center's personnel. The City Manager indicated the budget
does not assume any percentages from the restaurants and the figures presented are
conservative. Concern was expressed that double insurance coverage not occur. The City
Manager said it would not.
FY 1995/96 Budgel
.
It was recommended the City Commission send a letter to Pinellas County regarding
the City's displeasure at the County's action tp discontinue occupational licenses and the
negative consequences that action had on the City's budget.
Consensus was for the Commissioners to sign a letter prepared by staff.
(
Concern was expressed the language in the memorandum appears to indicate funds
will be transferred because of a request made by the Parks & Recreation board. The City
Manager reported the recommendation originated with staff, not the Parks & Recreation
board. She said the language would be corrected.
The City Manager reported funding for the downtown lake was not included in the
budget that was released. She said the amended budget identifies the downtown lake as
a $1 7-million project to be funded by bonds. She indicated a feasibility study is being
done.
R~auest to use Coachman Park for Winter Wonderland Community Holidav Activities
The City Manager indicated this item was withdrawn from consideration at the
request of the applicant.
Purchase of furnishing & Installation of office .furnlture & miscellaneous eauiDment for
MuniciDal Services ComDlex to: Wilkerson Sassman. IncOo Tamoa, FL, for $1,013,674.79;
Wagner Office Furniture. Inc., Tampa, FL, for $108,960.14: CDS, Inc., Orlando, FL, for
$51,977.40: and Beaux-Arts Group, Inc., Tampa, FL, for $15,437, for a total of
$1,190,049.33 and allow for an estimated contingency of $25,387.67 for shop drawings
and modifications to fit building space upon installation
On June 16, 1994, the City Commission approved the Municipal Services Complex
Project budget that included a furniture element of $700,000 for the Municipal Services
building and $500,000 for the Police Headquaners building and $10,059.11 for furniture
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ITEM #45 - Amendments to Harborview Center Construction Budget - approve
appropriations for completion of Harborview Center consisting of $560.000 for changes in
work scope. $300,000 for completion of 3rd Floor Restaurant, and $300,000 for upgrade
in selected item quality; for a total of $1,160,000 (CM)
Funding will be provided by a third quarter amendment appropriating $700,000 of
the unappropriated retained earnings of the General Fund, and a loan from the Central
Insurance Fund of $460,000 against future Penny for Pinellas Infrastructure tax
collections. Interest at the cash pool rate will be payable annually out of the Penny for
Pine lias collections.
The Harborview Center Financial Overview is: 1) Phase I (Stein Mart) approved April
7, 1994. $285,000 - Architect Fees. $160,605 - Contractor Fees. $2-million -
Construction Costs; 2) Change in Scope: a) Phase 1 A approved June 14. 1994 and b) full
coverage of exterior) - $110,000 - Architect Fees, $157.000 - Contractor Fees. $825.000
and $400,000 - Construction Costs; 3) Phase 2: a) third floor completion; b) first floor
completion; and c) elevator/escalator/entrance -$379,000 - Architect Fees, $390,000 -
Contractor Fees, $4,227,000 - Construction Costs; 4) Column Removal - $12,000 .
Architect Fees, $9,000 - Contractor Fees, $154.000 - Construction Costs; 5) Restaurant
shell - first floor - $5,900 - Architect Fees, $4,200 - Contractor Fees, $70,500-
Construction Costs; 6) Restaurant shell - third floor - $10,000 - Architect Fees, $7,000 -
Contractor Fees, $119,000 - Construction Costs; 7) Establish catering kitchen - $20,000 -
Architect Fees, $ 7,500 - Contractor Fees, $122,500 - Construction Costs; 8) Finish
Restaurant - First floor - $15,000 - Architect Fees, $5,000 - Contractor Fees, $80,000 -
Construction Costs; 9) Partial Furnishings, Fixtures and Equipping of Center - $196,890;
10} Parking lot improvements - $25,400; 11) Purchase of property. $1.9.million. Total to
date (August 31, 1995) is: $836,900 - Architect Fees, $740,305 - Contractor Fees.
$7,998,000 - Construction Costs; $2,122.290 - Other Costs.
Further considerations for the Harborview Center include: 1) Finish third floor
restaurant. $27,000 - Architect Fees, $30,000. Contractor Fees, $243.000 -
Construction Costs; 2) Scope change costs for additional escalator - $14,400 - Architect
Fees, $8,000 - Contractor Fees, $137,600 - Construction Costs; 3) Scope change for
additional 7,500 square feet - $17,500 - Architect Fees, $15,000 - Contractor Fees.
$317,500 - Construction Costs; 4) Scope change for additional contingency - $4,500 -
Architect Fees, $2,500 - Contractor Fees, $43.000 - Construction Costs; 5) Possible
upgrades - $15,000 - Architect Fees, $15,000 - Contractor Fees,.$270,000 - Construction
Costs; 6) Complete furniture, fixtures and equipment purchases - $299,516. Total further
considerations are: $78,400 - Architect Fees, $70,500 - Contractor Fees, $1,011, 100 ~
Construction Costs; $ 29 9 ,51 6 ~ Other Costs.
Mr. Baker said the designers had not yet developed another color scheme. He said
this item is to be approved with the understanding that the color scheme will meet with
the Commission's approval.
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Commissioner Thomas moved to approve appropriations for the completion of the
Harborview Center consisting of $560,000 for changes in work scope, $300,000 for the
completion of a third floor restaurant, and $300,000 for upgrades in selected item quality;
for a total of $1,160,000. The motion was duly seconded. Commissioners Thomas,
Johnson, Justice and Mayor Garvey voted "Aye"; Commissioner Berfield voted "Nay."
Motion carried.
ITEM #46 . Phase II Durchese of Furniture. Fixtures & EauiDment for Harborview Center,
for $299,516 (eM)
On February 27, 1995, .the City Commission approved $196,890 for the purchase
of Phase I Furniture, Fixtures and Equipment (FF&E) expenses requested by Globe Facility
Services, Inc. (GFS), for the Harborview Center. That approval represented approximately
half the total FF&E needs. The following is the list of items GFS requests be purchase in
the Phase II FF&E budget: 1) 200 wood exhibit tables - $16,476; 2) 20 table carriers.
$4,000; 3) 8 pipe and drape carriers - $2,400; 4) 10 control ropes. $1,750; 5) 3
overhead projectors - $1.050; 6) 3 projector carts - $750; 7t 3 lecterns. $1,500; 8) 4 TV
with VCR - $2,000; 9) 5 TV stands. $750; 10) 1 internal sound system - $40,000; 11) 2
remote microphones - $5.600; 12) 8 computers - $26,000; 13) 8 software - $0; 14) 1
printer - $1,200; 15) 1 Fax. $400; 16) 1 copier - lease; 17) 1 forklift. $10,000; 18) 4
vacuum cleaners - $1.200; 19) 1 billy goat - $350; 20) 1 pickup truck - $10,000; 21) 4
dollies - $800; 22) 2 hand trucks. $300; 23) 6 ADA hearing asst. - $1 ,200; 24) 1
refrigerator. $400; 25) 1 microwave - $300; 26); 1 time clock - $1,200 27) 1 regulation
system - $600; 28) miscellaneous tools - $5,000; 29} 100 drop cords - $2,000; 30) 25
quad boxes - $250; 31) 30 artificial plants. $3,000; 32) 30 interior trash cans - $2,250;
33) 8 exterior trash cans - $1,200; 34) 12 table skirts w/logo - $1.800; 35) 300 exhibit
table skirts - $7,500; 36); 200 rental booth carpet - $6.000 37}2 carpet seam irons - $50;
38) carpet tape. 0; 39) 200 exhibit trash cans - $3.000; 40) 2 follow spots - $12.000;
41} 2 light trees - $1,000; 42) 10 lights & fixtures - $5,000; 43) 10 plastic tables -
$5,000; 44) 40 plastic chairs - $200; 45) 10 umbrellas - $1,000; 46)2 slide projectors-
$800; 47) 5 projector screens - $1.500; 48) 8 office furniture - $30.000; 49) office
telephone system - cost unavailable; 50) 8 prefunction sofas - $9,600; 51) 16 prefunction
chairs - $ 1 1 .200; 52} 16 prefunction end tables ~ $3,200; 53) 8 prefunction coffee tables
- $2,000: 54) 16 prefunction lamps - $1,600; 55}1 promoter telephone - $15056) 20
exhibitor telephones - $1,000; 57) 1 piano - $4,000; 58) 2 cellular telephones - $990; 59)
8 walkie talkies - $4,000; 60) 1 safe - $2.000; 61) 6 double pedestal announcement
boards - $1,500; 62) dishes for catering kitchen - $24,000; 63) utensils for catering
kitchen - $4,000; 64) miscellaneous for catering kitchen: i.e" chafing dishes, fountain,
tray-stands, beverage dispenser, premix bar, pots, pans. etc. - $16.000 - Total: $299,516.
Funding will be provided by a third quarter budget amendment reflecting a loan from
the Central Insurance Fund, Interest at the cash price rate will be payable annually out of
Penny for Pinellas collections. No principal payments will be due until fiscal year 2000,
when the entire unpaid balance will be repaid out of Penny for PineUas collections that
year.
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Commissioner Thomas moved to approve $299,516 for furniture, fixtures &
equipment expenses for Phase II for the Harborview Conter and that the appropriate
officials be authorized to execute same, The motion was duly seconded and carried
unanimously.
ITEM #47 - 1995/96 Harborview Center Budget (eM)
The Harborview Center's restaurants, catering facilities, meeting rooms, retail store
and banquet hall are designed to attract meetings, conventions, trade-shows, business and
social events to the City. The Center's staff also assist in planning events. Conference
center operations are managed by Globe Facility Services (GFS) under the terms of a three-
year contract with the City.
Fiscal Year (FY) 1995/96 operating revenues reflect $276,150 of rental income
estimated for nine months of operation at ,the Center: $110,000 rental income from
SteinMart; $15,000 from Clearwater's of the Bluff; $6,250 from Pickles Plus; and
$96,000 from the catering kitchen opera~ions, The Harborview Center Fund is an
, enterprise fund established to account for all financial activities of the Harborview Center
facility. Other financing sources reflect a loan from the consolidated cash pool to offset
the operating deficit in FY 1995/96. In FY 1995/96, operating expenditures are
recognized for twelve full months of operation although most operating revenues will be
generated for a nine month period or less.
For FY 1995/96, 26 exhibits and 170 meetings are projected for January through
September 1996. Total conference center income for FY 1995/96 is projected to be
$372,150. Expenses include $369,507 for personnel and $426,990 for operations
resulting in a projected 12 month loss of $293,097. Personnel costs include a general
manager, an administrative assistant, a finance department director, a marketing
department director, an event services department director, event coordinator, and security
person, and an operations department director, an engineer/superintendent and two
laborers.
Commissioner Thomas expressed concern the City's portion of the catering income
is not reflected in the revenues. Globe Facility Services General Manager Mani Costa said
only the actual rent is listed. The City Manager indicated the $96,00 projected income
from catering for a partial year is included in the budget. Commissioner Berfield
questioned when the Center would open. Mr. Costa said in January 1996. The City
Manager indicated the restaurants may not be open at that time.
Commissioner Berfield moved to approve the Fiscal Year 1995/96 Harborview
Center Budget and that the appropriate officials be authorized to execute same. The
motion was duly seconded and carried unanimously.
ITEM #48 - 1994/95 Third Quarter BudQet Amendments (eM)
The Third Quarter Review of the City Manager's Annual Budget Report includes
comments on major variances and explanations of proposed amendments, Provided are: a
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Commissioner Johnson questioned why a caterer was being considered
for the .Harborview Center. The City Manager said a temporary caterer is
needed until the contract with the restaurant that will also provide
catering service in the Harborview Center is completed.
Commissioner Thomas questioned current negotiations regarding the
third floor restaurant in the Harborview Center. Deputy City Manager
Kathy Rice said negotiations continue. She reported the proposed lessees
purchased furniture and equipment from the former Clearwater Club. Staff
is considering a reasonable cost for the portion of that equipment that
can be used in the Harborview Center.
Commissioner Johnson suggested the City petition the Convention and
Visitors'- Bureau (CVB) to place nClearwaterll before HSt. Petersburg" in
advertising. He noted Clearwater is the County Seat and falls before St.
Petersburg in the alphabet.
Consensus was to so petition the CVB.
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At Monday's Work Session, the City Clerk requested the City Commission
designate those issues they wanted to be considered top priority. It was suggested there
be two designations of strong support and strong opposition.
Consensus was to rank the following issues as high priority for support: 1) Memorial
Causeway bridge funding; 2) Sand Key beach renourishment; 3) water issuDs; 4) enclaves;
5) partial year assessment; 6) cruise ship sales tax; 7) child pornography; 8) government
attorney/client session; 9) ready to consume alcoholic beverages; and 10) handicapped
parking permits; for opposition: 1) local government mandates; 2) Professional Engineering
exemption; 3) municipal right to expand utilities; 4) presumption of disability benefits for
police; and 5) functional classification of roads.
General issues of support include: 1) bridge funding; 2) funding for program
addressing the needs of homeless persons; 3) gun control; 4) sales and use of fireworks;
5) amendment to public record law regarding mail; 6) prohibition of solicitation at polls; 7)
regulation of family care homes; 8) construction industry licensing board; 9) mangrove
protection; 10) fish & wildlife action plan; 11) bay habitats; 12) jet ski regulation; 13)
public service (utility) tax fuel cost; 14) municipal taxing authority; 15) flexibility to
municipalities; 16) high.mast lighting: operation and maintenance cost; 17) signage on
State roads; 18) revising penalties for specific misdemeanors from criminal to civil; 19)
sale or retitle of vehicles with unrebuildable titles; 20) clarify powers and procedures of the
Special Master; 21) cost recovery for code cases; 22) revision of statutory notice
requirements for the adoption of ordinances; 23) Florida single audit; 24) impact fees; 25)
alternative fuel vehicles; 26) one-call bill legislation; 27) solid waste recycling (flow
control); 28) amend requirements for advertising public hearings; and 29) regulation of
bingo.
General issues of opposition include: 1) solid waste collection, disposal & recycling;
2) definition of recovered material; 3) ad valorem taxes outside of municipal limits; and 4)
shifting program funding from the federal level.
Commissioner Johnson moved to accept the 1996 Legislative Package with top
priority support/oppose designations. The motion was duly seconded and carried
unanimously.
ITEM #39 - Other Pendino Matters
-.'::t. a) Change in concept for 3rd floor of Harborview Center
The initial design of the Harborview Center's third floor envisioned a food handling
kitchen and full restaurant kitchen. As opening day approaches, it has been determined
that a full cooking and caturing kitchen is necessary along with a restaurant kitchen to
meet the Center's catering needs.
Staff has re.evaluated the Center's third floor and, with consultation by GFS (Globe
Facility Services, lnc,), has determined a larger space for the catering kitchen is needed.
The Center has had a large demand for the windowed 4,000 square foot area to be
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rentable space as opposed to a fixed restaurant. Staff feels if a restaurant is needed later,
one could be constructed. This would provide the Center the most potential for flexibility,
rentable space, and income. The budget for this project was $600,000. Staff anticipates
this change may save $100,000.
The potential revenue for a year is estimated to be twice the anticipated revenue
from a leased restaurant. If the City Commission approves, staff will have Dean Rowe
design a larger catering kitchen and finish out the remaining space under the cost already
approved for the catering kitchen and restaurant.
Ms. Rice reviewed the background of plans for the Harborview Center's third floor.
She estimated annual revenues of between $98,000 and $131,000. Commissioner Clark
questioned the estimated income from the restaurant that was part of the original
proposal. Ms. Rice said that proposal had been for $60,000 per year for three years.
Commissioner Clark questioned if.the proposal limited use of the kitchen to one caterer.
Ms. Rice said GFS (Globe Facility Services, Inc.) had made that recommendation.
Commissioner Berfield expressed concern that problems could result from designating only
one caterer. Ms. Rice said she would bring back a White Paper prepared by GFS outlining
the pros and cons of limiting banquet business to one caterer. Commissioner Berfield
requested the report include input from Ruth Eckerd Hall.
Commissioner Johnson moved to approve a restructuring of the third floor of the
Harborview Center to increase the size of the catering kitchen and finish out the remaining
4,000 square feet for management by GFS (Globe Facility Services, Inc.) for a banquet
area and that the appropriate officials be authorized to execute same. The motion was
duly seconded and carried unanimously.
The Commission meeting recessed from 12:29 to 12:31 a.m.
CITY A TIORNEY REPORTS
ITEM #40 - Other City Attornev Items
Attorney/Client Session
The City Attorney requested an attorney/client session regarding the City versus
fisherman's Wharf, et aI., be scheduled for December 4, 1995 at 9:00 a.m. Consensus
was to so schedule.
ITEM #41 - City Manager Verbal Reoorts
. The City Manager reported she will attend a National League of Cities Conference
after her vacation and will not return to work at City Hall until December 4, 1995.
ITEM #42 - Other Commission Action
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One Caterer at Harborview Center
Mich Sauers, President of GFS (Globe Facility Services), reviewed
their philosophy regarding food and beverage service. He stressed the
importance of quality, service reputation, profitability and asset
management. He said the Harborview Center is a convention facility, not a
civic center. Food service provides 35% of the facility's revenue. A
cost is involved every time the facility is used, even if donated items
are served. He said between 95% and 99% of the country's convention
centers have contracted services run their catering departments.
Contractors are held accountable for their product and level of service.
He warned against setting a precedent that would be difficult to manage
and recommended limiting free events to a small number.
It was questioned if organizations would be able to provide their own
caterers. Mr. Sauers said problems would occur regarding the management
of the center's assets and the quality of the product served. GFS General
Manager Barry Strafacci expressed concern regarding loss of control of the
facility. He said an organization staff contracted for banquet production
would be trained to use the Harborview Center. He recommended exceptions
only in the case of special and unique events.
Mr. Sauers said when open catering is allowed, contract issues often
are not resolved until the last minute and communication between all
involved parties generally suffers. Mr. Strafacci said two caterers using
the kitchen facility simultaneously would be chaotic.
It was noted quality food pres~ntation and good food are critically
important. Concern for charity needs was noted and a small number of
exceptions was recommended.
Concern was expressed an event, attracting between 600 and 700 people,
may be lost if the facility cannot accommodate food donations. Mr.
Strafacci said each request would be analyzed to determine what services
would be needed and establish a cost per person. He said if a request is
reasonable and ,within the established number of exceptions, GFS would try
to accomplish it. It was noted an organization with this type of request
should approach GFS. Mr. Strafacci indicated events with donated alcohol
would be charged a specified amount per person for services required to
serve the product. Mr. Sauers recommended contracting an exclusive
caterer for the Harborview Center and limiting the number of exceptions to
requiring the use of that caterer's services. It was suggested that no
more than five exceptions be permitted annually. Mr. Strafacci said
management will use common sense in choosing the exceptions.
The City Manager recommended appeals to GFS
city management before the City Commission would
jr~~~p~tG: he will issue a RFP (Request for
decisions be first to
be approached. Mr.
Proposals) by January
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1996, Mr. Strafacci predicted the catering kitchen will be completed by
April 1996.
The consensus of the Commission was to contract one caterer to manage
catering needs at the Harborview Center and to limit to five the number of
events where exceptions would be made.
Concern was expressed that Ruth Eckerd Hall allows multiple caterers.
It was noted Ruth Eckerd Hall does not have a catering kitchen.
Commissioner Thomas' concern re Mayor's 12/11/95 letter to Representative
Gingrich
Commissioner Thomas felt letters signed by the Mayor have the power
of the City behind them and recommended the Mayor secure City Commission
support before advocating a position. The Mayor said she followed City
Commission direction regarding this matter and did not state in any
letters she spoke for the Commission. It was felt that Commissioners
should be able to express their opinions as elected officials. For
lobbying purposes, Commissioner Thomas felt the title II Mayor II carries more
weight than the title "Commissioner." It was suggested Mayor Garvey could
use the title Mayor/Commissioner. The Mayor said she has the right to
free speech and to use her title as-Mayor when writing letters. Concern
was expressed that no commissioner could write a letter if Commissioner
Thomas' position was adopted. It was suggested the Commission and Mayor
make an effort to distinguish correspondence representing the Commission's
view from personal opinions by using terms such as limy personal feelings, II
etc. Commissioner Thomas said the Mayor should not be able to write
political letters. Concern was expressed that Commissioners should not
lose their right to write letters because they are elected officials.
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ITEM #37 - Other Commission Action
commissioner Clark referred to correspondence from Long Boat Key
regarding Red Tide and questioned if the City was represented at those
discussions. He requested consideration of a resolution regarding Red
Tide as proposed by Long Boat Key.
Commissioner Clark requested an update on the proposal to contract a
single caterer for the Harborview Center. The Mayor felt an exception to
the Harborview Center's catering requirement should be granted to the
Pinellas County Education Foundation. Deputy City Manager Kathy Rice said
the City has received the catering bids and staff will interview five
applicants tomorrow. She noted a problem with assigning the liquor
license if an exclusive caterer is not contracted. Commissioner Clark
noted City Commission approval of allowing outside caterers for up to only
five events was based on a GFS (Globe Facility Services) suggestion.
commissioner Clark questioned if the City had given up on a third
floor restaurant in the Harborview Center. Ms. Rice said that was not the
case. One can be added later. The City Attorney indicated the catering
contract may preclude adding that restaurant for the length of the
contract. Ms. Rice reported two of the largest local caterers would not
submit a bid because pickles plus will be in the building. Commissioner
Clark questioned if none of the bid responses is satisfactory if the City
can refuse to contract with any of them. Ms. Rice said that is the case.
She noted some contracts for booked events will not be signed until the
caterer is determined. In answer to a question, she said the catering
contract will come to the City Commission for approval. The request by
the education foundation only will come back to the City commission if
there is a problem.
commissioner Berfield questioned who decides which five requests for
outside catering services are accepted. The City Manager said the City
Commission decided to assign that decision to GFS. Appeals come to the
Management Team.
Consensus was to address this issue at the March 4, 1996 Work Session.
Commissioner Johnson noted not every meeting at the Harborview Center
will serve alcoholic beverages. The City Attorney said if the City gets a
liquor license for the center, it will have to be assigned to someone.
One-day licenses are available for non-profit organizations. The State
has expressed concern regarding how the City is handling this issue. She
indicated the Division of Alcohol has been very cooperative. A business 'l.
can~ :it~... aqt;uor license wi thout a location. !;J-t:iJ
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Commissioner Clark questioned if every light in the Harborview Center
must remain lit. Ms. Rice will check on that.
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draft a plan satisfactory to all parties, If the City Commission decides to proceed, research
to establish cost estimates wlil begin. An outline of the Commission's position regarding
the final agreement will be necessary for negotiating 8 final document.
The City Manager said the agreement must be signed by the end of March.
Concern was expressed the City Commission should not commit to anything at this point.
The City Manager said the City would commit to some expenses but could back out at
some point, In answer to a question, she said the Boy Scouts are willing to continue
discussions regarding selling the property but have indicated control is a paramount issue.
Concern was expressed taxpayers will finance something they will not control. The City
Manager said the City would be the property owners and enter a long term lease
agreement with the Boy Scouts. The Boy Scouts would open the camp to identifiable
groups, not individuals. It was noted a similar arrangement was reached in Jacksonville;
Florida. The City Attorney said the State finds the proposal attractive because it would
provide public access to lake Chatauqua. It was noted the City does not wish to run the
camp. Lake Chstauqua Park will be open sun up to sun down while this camp sometimes
operates 24 hours a day.
Concern was expressed the proposal contains many unknown factors. It was felt
taxpayers' money should not support a program controlled by someone else. It was noted
many expenses have not been identified. It was suggested it is not proper to use taxpayer
money to line the Boy Scout's pockets. It was stated the State is contributing $1.4-million
and the City is establishing a management agreement with the Boy Scouts. It was noted
severs I years ago the Boy Scouts indicated they desired sell the property and move. It
was questioned what will stop the Boy Scouts from moving in the future. It was
suggested the purchase could be funded with Parks & Recreation funds and $0.5-million
from the landmark Road extension fund by canceling that project.
In answer to a question, the City Manager said the Boy Scout's responsibility to
make improvements at Camp Soule will be included in the contract. It was recommended
money donated to Camp Soule be set aside for that use and not be commingled in the Boy
Scouts' general fund. The City Attorney said if an agreement is not reached, the City will
owe nothing. She suggested naming the City Manager as the key contact. At this point,
the private group needs City assistance. She estimated the approximate cost of preparing
the plan, including a vegetative survey, will be $50,000. Assistant City Manager Bill Baker
felt the City's Alligator Creek Stormwater plan will address a solution to Lake Chatauqua's
pollution problem. He expressed concern language in the agreement does not seem
reasonable as it implies the new owner of the Boy Scout property would be responsible for
the lake's water quality even though other property owners surround the lake. The City
Attorney said that issue will be addressed in the management plan.
One caterer in Harborview Center
The City established goals for the Harborview Center: 1) efficient operation; 2)
minimizing the City's net cost; 3) safeguarding the City's Capital Investment; and 4) active
solicitation, promotion and company promotion of events to maximize revenues to the City.
In the Harborview Center budget, the City Commission included a banquet serving kitchen
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to be managed by,GFS (Globe Facility Services, Inc.) for additional income, This concept,
designed to maximize Income and consolidate the alcoholic beverage license to one server I
will meet State guidelines for serving alcoholic beverages on a regular basis. Ruth Eckerd
Hall does not depend on catering for a large portion of their budget. Ruth Eckerd Hall holds
their liquor license In the name of the facility and hires bartenders for each event.
The Harborview Center is a convention facility, not a civic center. Quality, service
reputation, profitability, and asset management are most important. A cost is involved
each time the facility is used. Food service provides 35% of the facility's revenue. A
small number of exceptions are allowed to accommodate charity needs. Quality food
presentation and good food are important to a successful, profitable facility.
Based on City goals and City Commission direction on January 2, 1996, GFS issued
a RFP (Request for Proposal) for food and beverage services. Providers were solicited and
notification of the process was advertised. The evaluation and interview process identified
two firms as exceptional potential operators: 1) Boston Concession Group and 2)
Oelectables Catering. GFS recommends awarding the Food and Beverage Services to a
joint venture of Boston Concession Group and Delectables Catering. These firms have
agreed in principle and are completing details of a contract with the Harborview Center.
The contract will be a management fee based agreement. The joint venture will receive a
percentage fee based on gross receipts to provide an incentive for driving sales. As an
incentive to manage the business efficiently and profitably, they will receive a percentage
of Net Operating Profit and split fees equally.
The joint venture has agreed to provide the necessary operating capital and a
$100,000 interest free cash advance to purchase necessary banquet equipment which
becomes City property. The advance is returned. by installments from Harborview's food
and beverage profits. The financial return to the City is projected above industry
standards. The contracfs term will be five years and will be brought for Commission
approval at the March 21, 1996, City Commission meeting along with the request to
approve application for the liquor license and transfer of this license to the chosen firm.
Deputy City Manager Kathy Rice noted a single caterer will help achieve the goal of
maximizing revenues. GFS President Mich Sauers said the review committee concluded
two firms merited further discussion. The Boston Concession Group does an exceptional
job in Dade County, etc., but does not operate in the Clearwater area. Delectables
Catering is a local business with good chefs, a good background, and local marketing
knowledge, The two firms have entered into an agreement and are able to begin their
operation quickly. He said GFS retains much control. The joint venture will be paid a
percentage of gross revenue. GFS will manage how the joint venture manages their
operation. GFS General Manager Barry Strafacci said GFS will approve all food service
prices and can be flexible to make deals to attract business to the Center. He said it is
important to proceed with this issue quickly as the Center has struggled without a kitchen
and liquor service has been a problem. The Boston Concession Group owns portable
kitchens that can be used while the catering kitchen is being completed.
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Concern was expressed regarding limits on the number of events that can accept
donated food. Mr. Sauers said the City Commission had agreed to five events per year.
Mr, Stafacci said one such event had occurred and another one has been approved. He
suggested the caterer can accept donated food for other events the City is involved with
during slower mid-week periods. He said GFS will work to make events work. It was
noted organizations have to pay a fee to run free events at the Center. Mr. Strafacci said
GFS rents the space. Additional costs are related to provided services.
It was questioned if the City receives a percentage off the top, Mr. Sauers said the
caterer retains 8 % of gross sales. It was felt the City should receive a percentage off the
top as well as a percentage of the bottom line. Mr. Strafacci felt the City would make
more money by receiving a percentage of the bottom line. It was requested that GFS
provide a pro forma based on this method that clarifies cash flow. Mr. Sauers estimated
the City will receive a return of 30%. In answer to a question, he said bidders included
Orange Blossom, 8ayside Caterers, Marriott, Swanson, the Boston Concession Group, and
Delectables Catering. Marriott finished fourth. The City Attorney said a resolution will
accompany the agreement to assign the City.s liquor license to the joint venture.
CA LEGAL DEPARTMENT
First Reading Ordinances
prd. #6002-96 - requiring lobbvists to reaister and crovidin9 for annual reoortino of
exoenditures
Concern was expressed a corporationts CEO was not mentioned. The City Attorney
said anyone acting on behalf of another would have to register as a lobbyist. She noted
this ordinance is unusual as it includes consultants.
City Manager Verbal Reports
Uodate on Drew Street/US 19N Interchanae Studies
Mr. Baier reported FOOT has put a scope together for a consultant to look at
several interchanges on US 19N in Clearwater for potential flyovers without ramps for
egresslingress: 1) Drew Street; 2) Sunset Point Road; and 3) Enterprise Road. According
to FOOT plans, NE Coachman would remain an interchange. Mr. Baier expressed concern
a f1yover at Orew Street would increase Gulf-to-Bay Boulevard traffic to capacity. It was
suggested four-lane intersections would be preferable. Concern was noted f1yovers would
affect EastlWest traffic flow and NE Coachman, a two lane road, could not handle
increased traffic demands. Mr. Baier said the Drew Street intersection is scheduled for
upgrading in 2001/02, It was recommended the City approach the MPO and FOOT to
clarify which alternatives the City finds acceptable. Mr. Baier agreed the City going on
record regarding acceptable alternatives may help the FDOT determine criteria. The City
Manager noted the City Commission's recommendation for interchanges or major
intersection improvement. Staff will develop minimal acceptable upgrades for the subject
intersections for presentation to the MPO and FOOT.
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(21-Mar-96)
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ITEM #19 - Public Hearing & First Reading Ord. #5991-96 - Amending Sec. 35.
11, to establish a definition for convention center (LDCA96-03)
The City Attorney, Harborview Center management and Central
Permitting staff recently met with State Alcoholic Beverage officials
concerning the sale and service of alcoholic beverages at the Harborview
Center. Changes to the Center's operation (i.e., no third floor
restaurant) have affected the way the Center handles alcoholic beverages;
the City had planned to use the restaurant's license to cover the Center.
State officials denied a proposal for a series of one-day permits. Staff
now is seeking a State "civic center" license. To clarify this issue in
City code, convention center needs to be defined. This amendment was
prepared to accomplish this purpose. On March 5, 1996, the Planning &
Zoning Board unanimously approved this ordinance.
Commissioner Thomas moved to approve the Land Development Code
amendment establishing a definition for convention center. The motion was
duly seconded.
Commissioner Berfield said when the City Commission approved the
Harborview Center, they indicated it would be called a conference center.
She questioned if the City would have to refer to it as a convention
center now. Mr. Shuford said the City can call it a conference center.
Commissioner Thomas recommended defining a conference/ convention center.
The City Attorney noted that change would require the issue to be
readvertised.
Upon the vote being taken, the motion carried unanimously.
The City Attorney presented ordinance #5991-96 for first reading and
read it by title only. Commissioner Berfield moved to pass Ordinance #
5991-96 on' first reading. The motion was duly seconded and upon roll call,
the vote was:
IIAyesll: Berfield, Thomas, Johnson, Clark and Garvey.
"Nays" : None.
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CITY COMMISSION SPECIAL MEETING
CITY OF CLEARWATER
Harborview Center Catering Contract
AprH a, 1996
(
Present:
Rita Garvey
.J. B. Johnson
Robert Clark
Ed Hooper
Karen Seel
Elizabeth M. Deptula
Kathy S. Rice
William C. Baker
Pamela K. Akin
Cynthia E. Goudeau
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner - Arrived 1 :03 p.m.
City Manager
Deputy City Manager
Assistant City Manager
City Attorney
City Clerk
The Mayor called the Special Meeting to order at 1 :00 p.m. at City Hall.
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
ITEM #2- Contract lor food and beverage services for the Harborview Center to Boston
Concession Group. Inc., for the period 04/08/96 - 09/30101
The City retained GFS (Globe Facility Services) to provide quality management
operational services at the Harborview Center. In Harborview's budget, the City
Commission included a fully developed banquet serving kitchen which will add income to
the Center and be managed by GFS. This concept is designed to maximize income and
consolidate the alcoholic beverage license to one server, thereby meeting State guidelines
for serving alcoholic beverages on a regular basis, With these goals in mind and based on
Commission direction at the January 2, 1996, Work Session, GFS issued a RFP (Request
for Proposal) for Food and Beverage Services at the Harborview Center. The RFP required
each firm provide: 1} demonstrated ability to maximize potential revenues; 2) resumes of
Operator's, Management Team; 3) Jabor schedules and staffing charts; 4) proposed
marketing program ; 5) operating experience; 6) financial resources; 7) specific experience;
8} operating plan; and 9) training practices.
A short list of four potential operators were interviewed on February 16, 1996 by
the evaluation committee consisting of : 1) GFS Corporate President Mich Sauers; 2) GFS
Corporate Director Ken Young; 3) GFS General Manager Barry Strafacci; 4) GFS
Harborview Financial Director David Ransdell; and 5) City of Clearwater Purchasing
Manager George McKibben. The evaluation and interview process identified two firms as
exceptional potential operators. Each has advantages as follows: 1) Boston Concessions
Groups - a) strong financial resources; b) convention center experience (Broward County);
c) national purchasing advantages; d) national network of trained personnel; e) availability
of mobile kitchen; and f) experience in purchasing kitchen and banquet equipment and 2)
Delectables Catering - a) local company; bl owners are chefs and banquet managers; c)
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hotel banquet experience; d) creativity and enthusiasm; e) local marketing knowledge and
experience; and f) no conflict of interest.
After long n'3gotiations, GFS recommends awarding the Food and Beverage Service
to Boston Concession Group who will, in turn, enter into an agreement with Delectables
Catering, The contract will be a management fee based agreement with the contractors
receiving a percentage fee based on gross receipts, as an incentive to drive sales. The
contrectors will receive a percentage of Net Operating Profit as an incentive to manage the
business efficiently and profitably. They have agreed to provide the business the
necessary operating capital and interest free cash advance of $100,000 to purchase the
banquet equipment necessary to operate in a first class manner and an additional
$150,000 at prime plus 1 %. The equipment becomes the property of the City. The term
of the contract will be five years, ending September 30, 2001.
Commissioner Hooper questioned on page 2 of the agreement the definition of
gross receipts and questioned if deposits are refunded. Deputy City Manager Kathy Rice
indicated deposits are considered "earned" when they are accrued. Commissioner Hooper
questioned if the City should .see anything in the agreement between Boston Concessions
Group and Delectables Catering. GFS Harborview General Manager Barry Strafacci said
GFS has the right of approval of that agreement and will review it. Commissioner Hooper
referred to page 15, subparagraph E(2), and expressed concern the sale of tobacco is
fJermitted. Ms. Rice indicated this language allows cigar conferences and exhibits.
Smoking will not be allowed in the facility, GFS Corporate President Mich Sauers said
vondors may sell tobacco products and the City will receive a commission from those
sales. Mr. Strafacci said the Center's rules and regulations clearly indicate no smoking is
allowed in the building.
Commissioner Hooper questioned if the liquor license, currently held by the City but
being assigned to the caterer, could be used off-site. It was indicated the liquor license
would only be used on-site. The caterer is not prohibited from holding a separate liquor
license for use in another location.
Commissioner Johnson questioned who is Boston Concessions Group. Mr. Sauers
said the company ;s well established and has been providing food service and catering for
more than 20 years. Commissioner Johnson questioned the role of Delectables Catering in
the contract. Mr. Sauers said GFS wanted local people involved, but Delectables Catering
did not have the buying power Boston Concessions Group has. Mr. Strafacci said the two
organizations fit well. He said GFS had encouraged the "marriage" of the two firms.
Commissioner Johnson expressed concern regarding the increase in expenses. Mr.
Strafacci said while the management fee is slightly higher, there will be a savings in
operating costs. He felt the City would be better off "at the end of the day."
Commissioner Seel questioned the change on page 5, subsection 0, that provides
the GeneraJ Manager the right to request the dismissal of an employee for drinking
alcoholic beverages or using illegal substances, rather than the right to dismiss. The City
Attorney said she had requested this change because the City should not be in the position
of being the catering staffls employer. Commissioner Seel questioned if a clause could be
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added for the City to review the staffing plan. Ms. Rice said while the City could review it,
she recommended the General Manager have the final say. Mr. Sauers said the contract
provides an overview of expenses, if that is of concern. Further discussion ensued
regarding the desire to view and/or approve the staffing plan.
Consensus was on page 18, subsection J, to add a staffing report and associated
budget to the reports the operator is required to submit to GFS.
Commissioner Seel questioned the service to be provided on the facility's first floor.
Mr. Strafacci said Pickles Plus has the first right of refusal for services to be provided on
that floor. In this contract, the caterer is asked to cover any first floor event Pickles Plus
chooses not to handle. Ms. Rice reiterated the caterer will handle all alcoholic beverage
service. Commissioner Seel referred to page 14, subsection 0, and questioned the
accounting year basis to be used in determining the share of profits. To clarify the
language, the City Manager suggested adding the last sentence in subsection C, "This shall
be paid on an accrual basis with generally accepted accounting principles" to subsection
D.
Commissioner Seel referred to the contractor's option to terminate on page 16 and
questioned who pays the deficit should this option be exercised. The City Attorney
indicated Boston Concessions Group and Delectables Catering would pay the deficit plus
any additional deficit that accrues within the 60 day notification period.
Commissioner Seel referred to page 18, subsection J, and Questioned why t'source
of revenue" was deleted from the types of required reports. Mr. Strafacci said the
contract was based originally on a different commission structure. GFS is comfortable
they will receive the information they need from the delineated reports.
Commissioner Clark Questioned if Pickles Plus will be able to sell alcoholic
beverages. Ms. Rice said Pickles Plus cannot serve alcoholic beverages when they cater
the first froor facility but can serve alcoholic beverages within their leased premises.
Commissioner Clark questioned who would be the on-site manager for Boston Concessions
Group. Mr, Strafacci said GFS will have the right of approval of these people.
Commissioner Clark referred to the proposed 8% upfront fee to the caterers and
expressed concerns they would not be sharing the risk with the City. Commissioner Seal
also expressed concern, stating she had done some reading over the weekend and industry
standards indicate the City would be fortunate to get 36%. Mr. Strafacci said he has
spoken with many industry people and this contract is well within the range. He said more
had increased their earnings with this type of rate structure in their concession contracts.
Mr. Sauers said comparing this facility with others is not realistic. He noted the
Harborview Center is not a major facility and has somB unique features. He said this
contract was structured based on bids received. He emphasized GFS would not
recommend this contract if they did not think it was a good deal. He said Boston
Concessions Group has responded to concerns and arB good business people. Mr.
Strafacci said it was difficult to attract bidders in light of the conflict with Pickles Plus and
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the size of the exhibit hall. He said he telephoned people to request their response to the
bid. He emphasized this caterer is being asked to build the business, provide quality
service, and to be sensitive to local groups requesting discounted rates. He noted if the
caterer does not produce, the GFS contract also will be in jeopardy.
Mr. Sauers felt Boston Concessions Group still has an incentive to perform. He felt
the deal has some limitations but its goal is to drive the gross revenues as much as
possible while controlling expenses. Mr. Strafacci reemphasized there is no business at
the current time. He suggested after the facility is established in five years, the fee basis
could be flipped to the bottom line.
Commissioner Clark questioned who was building the business. Mr. Strafacci said
that was being done jointly by the caterers and GFS. Mr. Sauers reported the contracts for
approximaterv 55 events have not been signed in anticipation of identifying the caterer.
He said this will be a team effort. He reemphasized if the caterer does not deliver, GFS
will be in trouble. And if GFS does not deliver, the caterer will be in trouble. He indicated
the City still needs to complete construction of the catering kitchen.
In response to a question regarding the operating deficit, Mr. Sauers indicated this
will be the caterer's responsibilities throughout the contract.
The Commission recessed from 1 :41 to 1 :48 p.m.
Fred Thomas spoke in opposition to the contract stating the City is giving the
caterer $5-million in infrastructure and they are getting a guaranteed pre-tax bottom line of
8%. He questioned what materials will have to be appreciated and what will be
acceptable breakage and acceptable loss. In response to a concern expressed by Mr.
Thomas that the City Manager opposed the contract, the City Manager indicated now that
controls on staffing are included in the contract, she is more comfortable. She stated she
still is concerned regarding expenses but is relying on the expertise of GFS. Mr. Thomas
recommended the Commission take a "time-out" period and continue with the temporary
catering contract with Marriott. He stated whoever gets the contract should be giving
20 % off the top to the City when catering revenues are from $1-million to $1. 5-milllon,
25% when ravenues are $1.5-miJlion to $3-million, and 30% for revenues above $3~
million.
Commissioner Johnson requested that Mr. Strafacci and Mr. Sauers respond to Mr.
Thomas' comments. Mr. Sauers indicated the facility cannot come to closure on contracts
because they do not know who the caterer will be. He said to roll Marriott over for
additional time, is not in the facility's best interest. He agreed the investment is
substantial on the part ot the City. He said while they would prefer a better deal, no one is
lining up to enter into this contract with the City. He emphasized the building has great
attributes but also some deficiencies. He noted the columns in the building pose problems
and the lack of parking also is a detriment. He reviewed the history of the contract and
said his believes GFS has done what the City Commission requested. He stated he did not
feel a better deal could be obtained by going back out for bid. Mr. Strafacci said during
the negotiations, GFS did ask for a commission based cOr"\tract but 18 % was the bast they
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could get. He said they currently receive 8% from Marriott. He noted complaints
regarding the lack of flexibility in the charges from Marriott. Ms. Rice indicated
problems also have occurred with conventions that only want water or coffee service
as Marriott will not provide coffee service alone.
Commissioner Clark questioned who made the 18% offer. Mr. Strafacci
indicated Delectables Catering made that offer.
Commissioner Hooper expressed concerns regarding upfront dollars. He stated
he was opposed to Harborview in the beginning but now that it is in place, it falls on
the City Commission to make it successful. He said he assumes GFS wants to be
successful and enter into a long term relationship with the City, He said Harborview
Center will not go anywhere unless the City Commission "gets off stop. It He stated
therefore, reluctantly, he would vote to approve this contract.
Commissioner Hooper moved to award the Food and Beverage Services contract
for the Harbor.view Center to Boston Concessions Group, Inc., from April 8, 1996 to
September 30, 2001. The motion was duly seconded.
Mayor Garvey said she echoed Commissioner Hooper's comments.
(
Upon the vote being taken, Commissioners Johnson and Hooper and Mayor
Garvey voted -Aye"; Commissioners Clark and Seel voted "Nay. It Motion carried.
ITEM #3 - (Cont'd from 04/04/96) Res. #96-31 - Requesting Florida Division of
Alcoholic Beverages and Tobacco to issue a special ricense for alcohol consumption on-
premises only to the Harborview Center, and requesting transfer of said license to the
Facilities Caterer; rescinding Res. #96-18
The City Attorney reported had the City applied for the alcoholic beverage
license and received it under the City's name, the transfer to the caterer would take 4
- 6 months.
The City Attorney presented Resolution #96-31 and read it by title only.
Commissioner Johnson moved to pass and adopt Resolution #96-31 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll
call, the vote was:
-Ayes": Johnson, Clark, Hooper, Seel and Garvey
"Nays": None.
The City Manager reported a letter has been prepared to the Pine lias delegation
supporting funding of the Memorial Causeway Bridge and asked the Commissioners to
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sign it, She said the legislature is also considering a bill that would allow
reimbursement for projects in the State road system. She said a letter also was being
prepared in support of that.
ITEM # 4- Adjournment
The meeting adjourned at 2:05 p.m.
ATTEST:
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Ms. Rice reported new laws state the City cannot require cable companies to
provide local origination programming. Time Warner will make a decision regarding that
issue. The City has asked GTE to provide local origination programming. In answer to a
question, the City Attorney said Time Warner will tape the City's parades, If they so
choose. She Indicated changes to the GTE agreement include a definition of atate-of-the-
art and address the drop extending 12-lnches from the houses. GTE only will do what
Time Warner does. She reported the GTE PEG wilr not be deducted from the franchise fee.
The changes wlll be distributed, The City Attorney hoped to have the Time Warnor
agreement prepared for first readlllg on June 20, 1996. Ms. Rice Indicated staff is
meeting with Time Warner regularly.
~ Comoletion of Harborvlew Center - approve $498,000 expenditure needed for completion
of redefined center, and consider itemized list of possible betterments which, if approved
in its entirety, will require an additional authorization of $266,500; approve Interfund loan
of $498,000 (or $764.500 with betterments) from Central Insurance Fund, bearing
interest at cash pool rate, to be repaid from Penry for Pinellas collections in FY 1999
Upon the September 1994, completion of the second-floor renovation of the former
Maas Brothers Department store to establish a Stein Mart store, the Commission directed
staff to proceed with constructing a first-floor exhibit hall and third-floor conference
center; and to seek prospective restaurateurs who would build, at their own Gxpense, a
5,000 square foot first-floor restaurant and a 10.000 square foot third-floor r~staurant.
(
City recruitment efforts resulted in no restaurateur interest in paying the total cost
of improvements or in establishments of that size. The City Commission authorized
negotiations that resulted in the 2,500 square foot Pickles Plus lease for the first-floor. In
the Pickles Plus rease, the City pays all "shell" {infrastructure} costs. Pickles Plus pays all
"finish" costs above $100,000 and, over the first two lease terms, will reimburse the City
for paying the first $100,000 of the "finish" costs.
The third-floor, formal restaurant was intended to be leased with a similarly
structured agreement whereby the City would pay $150,000 for the "shell." The
restaurant would pay all "finish" costs above $300,000 and reimburse the City for paying
the first $300,000 of "finish" costs. As the third~floor restaurant also would handle the
conference center catering, it had been indicated the "finish" work to construct a kitchen
capable of producing 1,000 dinners would exceed $300,000.
The City Commission also had allotted $150,000 for a food handling room between
the kitchen and meeting rooms to stage and store food. After the 11Bistro" restaurant
stated their kitchen would be incapable of catering the conference center, the City
Commission felt the proposed Bistro lease was financially unattractive. After GFS (Globe
Facility Services, Inc.) provided a pro forma indicating the 5,000 square foot, third-floor
restaurant would be more beneficial to the City as a "Clearwater Room," the City
Commission rejected the Bistro lease and directed staff to convert the third~floor restaurant
into a rentable "Clearwater Room," and to expand and convert the food handling room into
a banquet kitchen equipped to prepare 1,000 dinners.
I
,
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In the short term, this decision made the City responsible for establishing a fully
equipped catering kitchen with funds originally Identified as a partial payment toward
improvements to be financed mostly by a "restaurant, It The redefined project also requires
the rearrangement of restrooms, walls, fixtures, mechanical, etc. An additional $498,000
Is necessary for the proposed project scope change.
Additional optional project considerations for upgrades, betterments, or expanded
scope totaling $266,600 include: 1) $26,000 - upgrade Clearwater Room with chandelier
light fixtures, wood trim, and upgraded carpet; 2) $27,000 . convert portion of first.floor
"back of house" catering area for food and drink storage to supplement banquet kitchon;
3) $120,000 - mobile kitchen & related serving equipment; 4) $55,000 - two.side marquee
sign; 5) $19,000 . upgrade/activate elevator connecting fjrst.f1oor exhibits and third.f1oor
conference room midwayan South wall; 6) 03,000 - repair third-floor (Southwest) men's
room; 7) $2,500 - improve fire stair hardware; 8) $6,000 . entrance canopy to Atrium; 8)
$2,500, - stripe parking deck; and 9) $6,500 . Parks & Recreation Department to
landscape parking deck with plants in large pots.
If additional funding is denied, staff can complete all assigned work. If the
Clearwater Room is completed, the catering kitchen will remain a shell. If the catering
kitchen is structurally completed without equipment, the Clearwater Room will not be
completed.
(
Assistant City Manager Bill Baker reviewed the Harborview Center's history. He
said the past City Commission thought things would happen that did not and opted for the
Clearwater Room. The project evolved. If funds are denied, he recommended completing
the Clearwater Room and build the kitchen later. He noted the kitchen is a major
component of anticipated revenue.
GFS' Genersl Manager Barry Strafacci said based on current design, Clearwater has
a project that is an exceptional product. The Harborview Center has a niche and the
chance to be a very good product. He said relying on an outside caterer and not building a
kitchen would not serve Clearwater well. He recommended finishing the kitchen instead of
the Clearwater Room. He said the facility has good space but needs a kitchen. The center
needs the ability to prepare and serve food. Mr. Baker said the kitchen cannot be
completed without additional funds. Mr. Rowe said the kitchen could be finished without
equipment.
Concern was expressed regarding the history of the project regarding the "bistro"
lease, the Clearwater Room, and the decision to rescind plans for a third-floor restaurant.
It was noted the Commission approved three requests for additional funds in 1995.
Commissioner Johnson said when the last request was granted. It was clearly stated
there would be no more requests for additional funding. He expressed concern the City
Commission had approved a Pickles Plus restaurant which has not yet opened. Com.:ern
was expressed the Harborview Center was developed piecemeal. It was noted the
taxpayers have been burdened by this $14.million Investment. It was stated it would be
difficult to continue to vote for increases, especially ones the size of todayts request.
Worries, confusion, and a reference to another request for more funds were noted.
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It was pointed out the kitchen must be completed If the facility is to be financially
successful. Mr. Rowe said the kitchen Initially was to be provided by the restaurateur. He
estimated kitchens cost $225/square~foot. Mr. Baker said the project has been developed
In a piecemeal fashion as the City Commission gave direction. It was noted once the
investment was made to open the Stein Mart, it had seemed to the City Commission there
was no point In not moving forward, Mr. Baker said Pickles Plus apparently Is not in a
hurry to open their space. He will report on the deadline for Pickles Plus to move Into the
space.
Mr. Rowe reported his company is continuing with their portion of the work. He
estimated City construction on Pickles Plus will be completed by August 1996 and the
restaurant should open 60 days later, If money Is allocated now, the banquet hall and
kitchen will be completed simultaneously with Pickles Plus' opening. In answer to a
question, Mr. Rowo said work remaining to be done before Pickles Plus can move forward
is to provide a service corridor. He said the scope would increase because of that. Pickles
Plus is responsible for finishing the space which includes tables, chairs, and other
purchases they choose, The City will have to check their expenditures.
(
In answer to a question, Mr. Baker said the sizes of the proposed restaurants
originally were 10,000 and 5,000 square feet. It was suggested restaurants may have
been interested in the space if it had been smaller. It was noted the City had indicated a
willingness to adjust the restaurant's proposed sizes. What was included in the $374,000,
$100/square-foot, amended project was questioned. Mr. Rowe said that project included
new air-conditioning, lighting, ceilings, finishes, carpeting, a new entrance, and fire
sprinklers. The cost did not cover furniture. Concern was expressed regarding claims that
the total project cost less than $75/square-foot. Mr. Rowe said that amount related to the
refurbishment of the entire facility. Mr. Strafacci said, nationally, facilities cost
$150/square-foot and $75/square-foot for exhibit halls. Mr. Rowe said convention centers
cost $1 50/square-foot if built from scratch.
In answer to a question, Mr. Strafacci estimated kitchen equipment would cost
$250,000, plus the moveable equipment. Some savings on the original budget have been
made by reducing some equipment. Reusing a dishwasher saved $15,000. He said the
kitchen plans include power distribution and a floor membrane to preclude leaking. Mr.
Rowe said equipping a school kitchen typically costs between $200,000 and $250,000.
Mr. Strafacci said the Tampa convention facility kitchen is three times larger and costs
approximately $1.5-million. Mr. Baker estimated basic kitchens cost $66/square-foot. Mr.
Rowe said that cost did not include equipment. It was noted the Pickles Plus' shell cost
$65/square~foot. Mr. Baker said the entire project, which included everything the City
Commission had requested, cost $84/square-foot and covered taking the original building
down to its frame and footers.
A reference was made to a March 7 memorandum which indicated the City
Commission included a fully equipped banquet kitchen in the facility's budget. It was felt
the Commission believed there was adequate funding to complete a kitchen. It was
suggested staff explore other options that are less burdensome to City taxpayers. Mr.
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Strafacci said GFS' professional opinion was that a catering holding area with sinks and
counters could suffice. However, the City's income would be less if outside caterers are
hired and GFS would have little control over the quality of outside caterers. He felt not
finishing the kitchen would be a lost opportunity for the community.
It was noted the use of Boston Concessionts mobile kitchen was one of the
determining factors in the City Commission approving that catering agreement. In answer
to a question, Mr. Rowe estimated completing the kitchen, and not the Clearwater Room,
would cost $492,000 in unapproved funds. It was felt a completed kitchen is imperative
for the facility to be successful. Concern was expressed the assumption had been that the
kitchen was budgeted and on its way to completion. Mr. Baker said funds had been
budgeted only to cover the basic shell with the understanding that tenants would finance
the improvements. The need for additional funding was realized when the latest bid
packages were examined. It was noted the changes to Pickles had increased costs to
$1.3-million.
In answer to a question, Mr. Strafacci said if a current lead is booked, 1,500
dinners will need to be served at the same time. According to bookings, 800 dinners need
to be servod at one time. He said the facility cannot complete bookings on events larger
than the 600 to 800 person events that have been served. He said previous events have
been catered by Marriott and other caterers. It was noted no other local facility can handle
crowds that !>ize except for the coliseum.
(
Concern was expressed the majority of the Harborview Center events were
scheduled by the Parks & Recreation Department. Mr. Strafacci said contracts for most
events are not signed until 30 to 45 days before the event. He said the exhibit hall is
booked for 23 of 26 weekends. He said it is difficult to sell the third floor without a
guaranteed quality of food service. He said he was optimistic as business is increasing.
It was recommended the City Commission consider the upgrades. It was noted Mr.
Strafacci had said the mobile kitchen is essential. It was felt it is essential to purchase a
sign, construct food and drink storage on the first floor, and repair the men's room. In
answer to a question, Mr. Baker said these were the final requests unless the scenario
changes. It was felt the Clearwater Room is not essential. It was suggested the City
Commission focus on make the Harborview Center successful. It was requested Stein
Mart's net revenues be provided by Thursday.
It was questioned when the project would break even. Mr. Strafacci said that could
be calculated in different ways. He said the first year's loss was within $20,000 of
projections. He said GFS has been very "tight-fisted" on the expense side. Mr. Strafacci
indicated the business continues to grow. He would be very surprised if the facility's cash
flow is not positive by the third year. It was questioned if that forecast is based on the
banquet kitchen being constructed. Mr. Strafacci said his projection was based on the
facility be completed including the kitchen and Clearwater Room. GFS will do the best
they can with the facility, regardless of the City Commission's decision regarding this
iSSU8. In answer to a question, the City Manager said funding this project with a loan from
the caterers was one possibility but recommended accepting only interest~free funds.
mws06a.96
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either but noted the Chief of Pollee and Library Director made this recommendation. He
pointed out the Ubrary had tried other security companies but did not find them effective.
Commissioner Clark said he had not heard of 8 plan to address problems which occur
outside the Library. Commissioner Seelsuggested providing security company guards with
radios. Commlsslonor Hooper ,opposed that recommendation. He noted City radios have
emergency buttons that allow the dispatcher to Identify the caller without voice
communication.
Police Chief Sid Klein said the PSTs will wear police uniforms, carry radios, and be
trained. He suggested considering the whole picture end noted the advantage of a police
presence In Coachmen Park. The Mayor noted the proposed bicycle patrol will not focus
on Coachman Park. Commissioner Seel said if the problem is serious, armed police
officers with arrest powers should patrol the park. The Mayor said it is not that serious
but supported trained personnel patrolling the park. In answer to a question, Chief Klein
reported the Librarv issued 109 calls for service in the last six months. Commissioner
Clark noted throe key City facilities are located in that area. Chief Klein said a grant
approved to provide the Soup Kitchen and Homeless Shelter with Police Officers cannot be
used to guard Coachman Park and the Library. Commissioner Hooper suggested
readdressing this issue after the homeless shelter is constructed. .Chief Klein said if these
positions are not required in the future, they can be eliminated through attrition.
Commissioner Johnson movea to approve hiring two full-time police service
technicians to provide guard service for the Main Library and surrounding Coachman Park
area for 70 hours per week, to be ,effactive August 15, 1996, when the contract with
National Building Maintenance, Inc. expires, and that the appropriate officials be authorized
to execute same. The motion was duly seconded. Commissioners Johnson and Hooper
and Mayor Garvey voted "Aye"; Commissioners Clark and Seel voted "Nay." Motion
carried.
-?" ITEM 1147 - Comoletion of Hsrborview Center: approve $498,000 expenditure needed for
completion of redefined center, and consider itemized list of possible betterments which, if
approved in its entirety. will require an additional authorization of $266,500; approve
interfund loan of $498,000 (or $764,500 with betterments) from Central Insurance Fund,
bearing interest at cash pool rate, to be repaid from Penny for Pinellas collections in FY
1999 (CM)
Upon the September 1994 completion of the second-floor renovation of the former
Maas Brothers Department store to establish a Stein Mart store, the Commission directed
staff to proceed with constructing a first-floor exhibit hall and third-floor conference
center; and to seek prospective restaurateurs who would build, at their own expense, a
5,000 square foot first-floor restaurant and a 10,000 square foot third-floor restaurant.
City recruitment efforts resulted in no restaurateur interest in paying the total cost
of improvements or in establishments of that size. The City Commission authorized
negotiations that resulted in the 2,500 square foot Pickles Plus lease for the first*floor. In
the Pickles Plus lease, the City pays all "shell" (infrastructure) costs. Pickles Plus pays all
mcc06a.96
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.flnlsh. costs above $100,000 and, over the first two lease terms, will reimburse the City
for paying the first .'00,000 of the .flnlshll costs.
The third-floor, formal restaurant was Intended to be leased with 8 similarly
structured agreement whereby the City would pay $150,000 for the .shell. II The
restaurant wou'd pay aU IIflnlshll costs above $300,000 and reimburse the City for paying
the first $300,000 of IIflnlsh. costs. As the third-floor restaurant also would handle the
conference center catering, It had boen Indicated the IIfinlsh" work to construct a kitchen
capable of producing 1,000 dinners would exceed $300,000.
The City Commission also had allotted $150,000 for a .food handling room.
between the kitchen and meeting rooms to stage and store food. After the .Bistro"
restaurant stated their kitchen would be incapabre of catering the conference center, the
City Commission felt the proposed Bistro lease was financially unattractive. After GFS
(Globe Facility Services. Inc.) provided a pro forms indicating the 5,000 square foot, third-
floor restaurant would be more beneficial to the City as a '.Clearwater Room," the City
Commission rejected the B;stro lease and directed staff to convert the third-floor restaurant
into a rentable .Clearwater Room," and to expand and convert the food handling room into
8 banquet kitchen equipped to prepare 1 ,000 dinners.
(
In the short term, this decision made the City responsible for establishing a fully
equipped catering kitchen with funds originally identified as a partial payment toward
improvements to be financed mostly by a .restaurant." The redefined project also requires
the rearrangement of restrooms, walls, fixtures, mechanical, etc. An additional $498,000
is necessary for the proposed project scope change.
Additional optional project considerations for upgrades, betterments, or expanded
scope totaling $266,500 include: 1) $25,000 to upgrade the Clearwater Room with
chandelier light fixtures, wood trim, and upgraded carpet; 2) $27,000 to convert a portion
of the first.f1oor "back of house" catering area for food and drink storage to supplement
the banquet kitchen; 3) $120.000 for a mobile kitchen and related serving equipment; 4)
$55.000 for a two-side marquee sign; 5) $19,000 to upgrade and activate the elevator
connecting first.froor exhibits with the third-floor conference room midway on the South
wall; 6) $3,000 to repair the third-floor (Southwest) men's room; 7) $2,500 to improve fire
stair hardware; 8) $6,000 for an entrance canopy to the Atrium; 8) $2,500 to stripe the
parking deck; and 9) $6,500 for the Parks &. Recreation Department to landscape the
parking deck with plants in large pots.
If further funding is denied. the Clearwater Room can be completed but the catering
kitchen will remain a shell. If the catering kitchen is structuratJy completed, it will be
without equipment and the Clearwater Room will not be completed.
The City Manager reported the representative for the "Bistro.. Clearwater on the
Bluff, has requested postponement of this item. The Mayor noted the item addresses
finishing the Harborview Center facility, not a restaurant facility. The City Manager
reported the area originally set aside for a third floor restaurant was significantly reduced.
Commissioner Hooper noted the number of third floor restrooms also was reduced. Dean
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Rowe, of Rowe Architects, Inc., agreed. He said requirements for 8 separate restaurant
differ from those for a banquet room that Is part of a total facility. He said at this point, it
would be problematic to accommodate 8 restaurant as that would require 8 two-hour fire
wall and separate restroom facilities requiring significant space.
Consensus was to continue with the item despite the representative's request.
Commissioner Clark referred to a June 4, 1996, lettor to Assistant City Manager Bill
Baker from Mr. Rowe and questioned who substituted the Clearwater Room for the third
floor restaurant in November 1995. Mr. Baker said the City Commission had approved a
conceptual agreement with the restaurant but could not reach agreement with the
restaurant regarding a finished product. On NovBmber 16, 1996, the City Commission did
not approve the restaurant's offer and instructed staff to convert the space to the
Clearwater Room.
(
Commissioner Seel questioned why restaurant negotiations failed. Ms. Rice said
the City Commission had indicated they wanted a deal similar to the one already reached
with Pickles Plus. She reported two weeks later, the City Commission changed their
direction, reducing the length of the lease and requiring the restaurant to provide furniture,
etc. The restaurant disagreed with the City's definition of "finished space. K Staff came to
the City Commission, indicating an inability to reach agreement with the restaurant,
recommending a change in direction regarding the third floor. No clear estimate of cost
was presented. Commissioner Seel questioned why not. Ms. Rice indicated the space had
not yet been designed. Commissioner Seel noted the original document estimated the
restaurant shell would cost $150,000 and improvements would cost $300,000. Ms. Rice
said the restaurant indicated they expected a greater investment by the City.
Commissioner Johnson questioned where the money is that Commissioner Thomas
moved to approve in September 1995, to complete the Harborview Center. Mr. Rowe said
he had little input regarding constructing the catering kitchen. His company had delayed
designing the restaurant until the City had a contract. He noted a restaurant requires a
separate electrical supply and air-conditioning units and its design includes many variables
such as the use of gas, etc. He said the infrastructure budget of $300,000 was for
leasehold improvements. From the beginning, he had assumed that amount would not
cover the construction of a restaurant and additional monies would be needed. The Mayor
noted the lease length of three years proposed by the Commission was too short for a
restaurant to recoup their investment. Mr. Rowe stated the cost for Pickles Plus had
increased because a restaurant, not a delicatessen, is being constructed. He said the City
had assumed the leaseholder would match the City's investment with additional funds. He
reported the banquet kitchen was designed through the bidding process. Mr. Rowe said
the area around the kitchen was reconfigured and the allocated funds were spent. He
indicated the kitchen equipment was designed and bid and reported he had earned 80% of
his fee. He only is required to see the equipment is properly installed. He reported the
City purchased used kitchen equipment from the former proposed lessee.
Commissioner Johnson expressed concern regarding the substantial size of the
current request. He reiterated concern regarding the use of the $300,000 approved in
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mcc06a.96
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September 1995, for 8 restaurant. Commissioner Seel questioned why Rowe Architects,
Inc. had little Input regarding ths catering kitchen end why the recommendation for a
eotering kJtchen end Clearwater Room was presented to the City Commission without
rationale. Commissioner Johnson noted In September 1995, the City Commission 81so had
approved funds for utensils, etc., for use In the catering kitchen. Mr. Baker said the City
has not bought any equipment. Harborvlew Center General Manager Barry Strafacci said
tho City Commission had approved funding for FF&E (furniture, fixtures, & equipment).
Money was spent for 8 public address system but $44,000 has not been spent. In answer
to a question, Mr. Baker said he Is responsible for the Harborview Center project.
Commissioner Seel questioned the numbers' accuracy. She requested an
explanation of the staff remark at the November 16, 1995, meeting that indicated an
expectation that building a catering kitchen would save $100,000 of the projected
$600,000 budget.
Mayor Garvey noted the City Commission had just received paperwork regarding
this Issue and requested continuing the item. Commissioner Seel will submit her questions
In writing. She expressed concern at not having the full story.
Commissioner Seel moved to continue item #47 and for staft to provide a complete
review and accountability of the Harborview Center project. The motion was duly
seconded.
(
Commissioner Clark requested a final number to complete the redevelopment of the
Harborvlew Conter. Commissioner Hooper recommended devoting a Work Session to this
issue. Mayor Garvey exprossed concern Harborview Center revenues will be harmed if the
kitchen and Clearwator Room arB not completed. She said the City Commission needs to
move forword If the Harborviow Center is to be ready for the season. She said a second
issue is accountability. Commissioner See I requested accurate figures.
Commissioner Johnson expressed concern regarding his remark at a meeting last
year specifically stating that appropriation was the last one. He had requested staff come
up with a final figure but noted none was presented. He wondered what happened to the
funds he had voted to spend on specific items.
Upon the vote being taken. the motion carried unanimously.
Consensus was to schedule a Special Meeting for June 14, 1996, at 9:00 a.m.
fallowed by a discussion of property issues if the meeting ends before 3:00 p.m.
Commissioner Hooper referred to the letter regarding Clearwater on the Bluff. Mr.
Rowe said reducing the size of the proposed third floor restaurant resulted in 8 problem to
separate restaurant use from the conference conter. He offered to meet with Bach
Commissioner.
ITEM #48 ~ Beautlfiqation Committoe ~ 2 ol2Q.ointments (eLK)
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CITY COMMISSION SPECIAL MEETING
CITY OF CLEARWATER
June 14, 1996
Present:
Rite Garvey
J. B. Johnson
Robert Clark
Ed Hooper
Karen Seel
Mayor/Commissioner
Vice-Mayor ICommlssloner
Commissioner
Commissioner
Commissioner
Staff and Project Team Members
Elizabeth M. Deptula, City Manager Mich Sauers, Globe Facilities President
Kathy S. Rice, Deputy City Manager Barry Strafacci, Globe Facilities Genoral
William C. Baker, Asst. City Manager Manager
Bill Baird, General Services Manager Mark Healey, Boston Concessions Group District
. Jay Ravins, Controller Manager
Cynthia E. Goudeau, City Clerk Dean Rowe, Rowe Architects
Gwen Legters, Board Reporter Clark McKinnon, Project Architect
The special meeting was called to order at 9:00 a.m. in City Half, for the purpose of
discussing Ordinance 6061-96 and funding for the Harborview Center.
First Reading Ordinance 6061-96 - Deleting Subsection (3) of Section 22.83 relating to
special events to allow special events on holiday weekends on City beaches.
The City Manager stated this ordinance will delete the provision that does not allow
special events o.n Clearwater beach on holiday weekends. This will enable scheduling the
grand opening of Pier 60 Park on Labor Day weekend, and enhance the City's image as
a tourist community.
Jean Sherry, Tourism Development Director, responded to a concern deletion of the
provision could open the beach to undesirable events. It was indicated a Speciol '=vents
Committee will evaluate, approve and oversee aU events. If problems occur, the City could
adopt a new ordinance or policy to manage special events.
Commissioner Clark moved to approve deleting Subsection (3) of Section 22.83
relating to special events to allow special events on holiday weekends on City beaches.
The motion was duly seconded and carried unanimously.
The City Attorney presented Ordinance 6061-96 for first reading and read it by title
only. Commissioner Johnson moved to pass Ordinance 6061-96 on first reading. The
motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson. Clark, Hooper, Seel and Garvey.
"Nays": None.
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1. Ov~rvj~w of Meeting Puroose and EXD8cted Results
Referring to the extensive packets of materials provided to the Commissioners end the
presSI Ms, Deptula reviewed the project to data. Reservations had been expressed
regarding the necessity for additional funding, acquisition and reliability of the numbersl the
construction management process and how the project reached this point. Staff was
requested to provide a full accounting and accountability for the project.
Ms. Deptula listed the team members available to answer questions, stating she has
met with contractors and consultants, and walked the Center. She expected todav1s
overview of the history of the Ma8s Brothers property, now known as the Harborview
Center, and documented paper trail to result in a clear understanding of the current status.
She hoped a full discussion of ongoing operations will provide a clear and unambiguous
understanding of the final project. While this is not an audit, she agreed an accounting is
appropriate and felt it will clarify if value was received for the money spent. She
commended staff for their tremendous effort in compiling the information on short notice.
The information will be preserved in an archive file. She questioned Commission
expectations of today's meeting and whether they will be satisfied if the above
conclusions are met. While the majority agreed, Commissioners Seel and Clark wished to
reserve judgment until all the facts are on the table.
2. History Qf the Project
Ms. Deptula felt the City can be proud of the Harborview Center as an example of
refurbishing an old building to benefit the public. She cautioned against unrealistic
expectationsl as the building cannot be expected to break even in the traditional sense.
The previous Commission had decided the building would not be charged for its
construction and renovation, forgiving $13 to $1 5 million of debt that would otherwise
burden the facility. In response to a question, Commissioner Seel indicated, while the
figure she calculated last week was in error, the actual cost of the project is not known.
Ms. Deptula expected the Commission to reach agreement on a final amount by the end of
today's meeting.
Referring to the history. Ms. Deptula said the City Commission first decided to look for
a conference/convention center site in March 1990. That discussion continues today
among those who feel a convention center should be built on Clearwater beach. In June
19911 the City Commission and CRA considered purchasing the former Ma8s Brothers
building for $1.9 million. In December 1991, some Commissioners expressed concerns
regarding buying the property without specific development plans.
In June 1992, a City Commission task force was formed to determine potential uses
for the property. The primary recommendation of the 1 5.member task force was for the
City to enter negotiations with the Florida Gulf Coast Art Center fFGCAC.) This proposal
did not come to fruition when it failed to obtain necessary voter approval. Other
. considerations regarding closing Drew Street and Commission concern for the importance
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of public access, activities and water vista were discussed. Throughout 1992, transfers of
property occurred between the CRA and City. Frequent discussions ensued regarding who
should own the property. The City ultimatelv became the owner.
In October 1992, Creative Contractors removed dangerous external precast panels for
$34,000. Operational expenses such as power bills, roof work, and security system costs
were accumulated in a special project, not a construction budget. In 1992, after the
referendum for the art center had failed, tho City Commission issued an RFP (Request for
Proposal) to develop the site and entertain additional options.
In May 1993, the City Commission, City Clerk, and City Attorney traveled to Atlanta,
Georgia to inspect Dave and Buster's, a popular. entertainment center, as a possible use for
the Center's third floor. The Commission decided the first floor would remain a community
activity room. CIP funds were transferred from the City Hall Annex community room to
this project.
In March 1994, a proposal was made for SteinMart to move into the building's mid
level. Ms. Deptula reported people from around the country have requested information
regarding this use as a way to defray the cost of operating a conference center. Mixed
uses in the building resulted in extraordinary expenses, such as meeting fire rating
regulations. The Commission had expressed concern about going forward without a plan
for the rest of the building. The City entered into an agreement with Dean Rowe to assist
the City in renovation because of time constraints imposed by Stein Mart requesting prompt
completion of renovations. In August 1994, the City Commission discussed a first floor
community room, allowing trade shows to take precedence. Commission discussion
continued for several meetings regarding the use and purpose for the first floor. Today the
understanding is, while Parks and Recreation has events penciled in, these events may be
moved if Mr. Strafacci is able to schedule revenue producing events. In November 1994,
as SteinMart Phase 1 was being completed, staff advised the Commission savings could
be generated by proceeding with portions of Phase 2 immediately. The Commission
concurred and directed staff to proceed with Phase 1 a immediately.
Discussions with Pickles Plus began in January 1995. The small sandwich shop/deli
facility was to be located on the first floor. Final approval did not occur until
August 1995. The Commission, staff, and the principles of Pickles changed the concepts
and specifics of the lease a number of times.
In July 1995, major discussions ensued regarding the cost of a proposed third floor
catering kitchen. A final verbal offer regarding contract terms for a third floor restaurant
was made on July 20, 1995, and the City Commission approved the concept. Two weeks
later, the City Commission rescinded their approval and changed the terms of the contract.
Contract terms were never agreed in writing. As Globe Facilities, the contract manager of
Hsrborview Center, felt more revenue could be generated by a rental banquet facility under
their control, supported by a catering contractor, staff requested the Commission change
their direction from a restaurant to a banquet room. In October 1995, the Commission
discussed purchasing equipmAnt the restaurant firm had purchased in anticipation of the
July 1995 contract which was not consummated. The City purchased much of that
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equipment end those expenditures are reflected In the budget detail. In January 1998, the
Commission consensus was to contract with one caterer. Information regarding the top
contender was obtained and the City Is ready to contract with a caterer.
While Ms. Deptula acknowledged that criticism regarding lack of planning may be
Justified, she noted the minutes demonstrate the history of staff responses to changing
CommissIon direction. In response to a question regarding why a pro forma of potential
expenses and revenues was not prepared, It was Indicated staff lacked the expertise to
prepare 8 pro forma. Globe Facilities was hired while the City was still grappling with the
issue of what would be in the Center. She noted Commissioner Fitzgerald and Mayor
Garvey were outspoken regarding the need to stop and plan a total picture, but the
majority of the Commission desired to move in the direction that was taken. Ms. Deptula
did not feel it was staff's prerogative to stop the City Commission from going forward.
The Mayor concurred with this analysis.
3. Financial Information: Reconciliation of budget, expenditures, and other costs
associated with the project
Ms. Deptula distributed a report titled, "Harborview Center Costs -- What is the Real
Number?- The report listed the history of approved costs, expenditures and a
recommended budget increase to complete the construction project. Extensive backup, in
the form of budget analyses, and history of ameudments for the various projects was
provided and reviewed. All funding resources were identified, summarized and
documented. Highlights of the report are as follows: Purchase price and closing costs,
$1,926,710; approved construction project budget, $10,793,610; and approved furniture,
fixtures and equipment (FFE) budget, $496,406, for a subtotal of $13,216,726.
Ms. Deptula noted Mr. Ravins included in the analysis other operational costs, not
related to construction costs. Emergency removal of deteriorating exterior panels from the
vacant Maas Brothers building was required and included in the total of building operations
costs. While it has not been City policy to charge the costs of normal staff operations to
any specific project, a full accounting of actual costs would require such a notation, so
Bach department was requested to provide a detailed accounting of their expenditures.
SteinMart's costs for interior renovations had not been included previously. Ms. Deptula
asked the Commission which, if any, of the following they wished to include in the totals:
Mass Brothers emergency repairs and building operations of $136,565; City departmental
labor and materials expenditures of $142,408; and SteinMart expenses of $356,370, for a
subtotal of $13,495,699. The currently recommended budget increase of $730,900 for
completion of the construction project, would bring the subtotal to $14,582,972.
In response to questions, the City Manager said the $100,000 loaned to Pickles Plus is
included in the above numbers. As a 50 percent rent credit will be extended for renovation
funds expended by SteinMart, it was felt half lhese costs should be reflected in the
accounting.
Ms. Deptula stressed the above accounting represents every penny expended on the
subject property. Discussion ensued regarding whether the Commission wants to use total
construction costs, or the total expenditure as the final figure. While some did not feel the
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Harborview Center project should be charged for departmental support not charged to
other City projects, others felt an accounting of all expenses is necessary to achieve a
total picture. In response to 8 question, Ms. Deptula said an enterprise fund is one that
has a reasonable expectation to pay for Itself. She noted the decision whether or not to
forgive operational and maintenance debts or to require the Harborview Center to pay for
itself are policy decisions to be made by the Commission.
Discussion ensued regarding In-kind costs and other related costs of ownership. One
Commissioner felt the costs to secure and prevent further deterioration of the vacant
building should not be charged to the Harborview Center. Ms. Deptula said an RFP went
out to see if someone would take over the building before its renovation# and several uses
were considered, but very little revenue was generated during that time. A question was
raised whether the cost of ownership in the private sector would include building
operations and maintenance. Ms. Deptula affirmed it would. To simplify future
discussions, she suggested using the construction project cost figure of $13,216,726, and
total project cost of $14,582,972, providing a clear understanding which figure is being
addressed in each case. Related costs were discussed regarding electrical work,
landscaping, parking lot paving, convention center studies, and lost revenue from pulling
the parking meters. It was indicated no estimates are included for Budget, Central
Permitting, or City Management time. Ms. Deptula pointed out none of the
Commissioners' time was, factored, either. While she offered to estimate and include
these costs, she did not feel it was appropriate.
Discussion ensued regarding what happened to the money allocated for the catering
kitchen. The cost accounting does not show the money was spent, so $490,000 should
be available for the catering kitchen. Ms. Deptula said, while the original plan called for
two kitchens, this was changed to one large kitchen and a banquet room now called the
Clearwater Room. The additional funds are needed to finish the banquet room, and
purchase kitchen and catering equipment.
In summary, Ms. Deptula said subtotals II 1 and #2 as depicted on Exhibit A to these
minutes are givens; subtotal #3 is to include half of SteinMart's costs and an estimate of
additional staff time. Discussion ensued regarding how to report these costs. Ms. Deptula
said the cost of preparing a business plan and a formal budget cannot be recouped by a
rate increase as might occur with other enterprise funds, such as the Marina. She
recommended memo entries to track expenditures rather than budget amendments. It was
indicated half the administrative, or staff costs, are included in the operational budgets of
enterprise funds. Discussion ensued regarding construction versus operation costs. Ms.
Deptula reiterated the project cost in Nhuman to"II' is difficult to determine and
recommended the Commission focus on what number to use.
Commissioner Clark moved to use subtotal #3, $13,495,699, with the addition of
$178,000, in round numbers, to reflect the payback to Stein Mart through their lease, as
the figure of the building's cost thus far. The motion was duly seconded. .
In response to a question, Ms. Deptula said the rent credit reduces City revenue, and
may be considered a factor in the operation costs. Using these numbers, the rounded
figure would be $13,673,700. Commissioner Seel did not support the motion because she
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felt labor should be Included 8S the true cost of the project. Mayor Garvey did not feel
operating expenses should be Included as part of tha construction cost.
Upon the voto being taken, Commissioners Johnson, Clark and Hooper voted -Aye";
Commissioner Seel and Mayor Garvey voted "'Nay." Motion corrled.
Brief discussion ensued regarding 8 funding summaries attachment. Ms. Deptula
wanted the Commissioners to be clear about the Penny for Pinettas summary showing
interest charges on loans. It was Indicated, when a Penny for Pinellas project borrows
money from another fund, it repays the fund from which it was borrowed. Because the
City gets the money over 8 ten yesr period, it looks as If the project costs more. Ms.
Deptula noted the first page of the funding summary should be corrected to read
$1,926,710 for the First Quarter 92/93 Infrastructure Tax. In response to a Question, she
said the $100,000 under Harhorview Center relates to the loan to Pickles Plus to be repaid
over two five-year periods.
The meeting recessed from 10:32 to 10:45 a.m.
The City Manager said she was reminded of a $25,000 no-interest bank loan approved
by the CRA to Pickles Plus. The interest of $5,478.27 is to be prepaid to the bank by the
CRA through a grant program no longer being practiced by the City. Ms. Rice will research
and provide more information later.
Mr. Ravins distributed MHarborview Convention Center Project Related Expenditures as
of 6/12/96." He explained, during the last two days, he fine tuned the line numbers in the
Phase II construction costs to reflect an approximate $24,000 increase in the available
balance. While the total balance did not change, the architectural fees allocated for the
kitchen were separated from those allocated for the Clearwater Room, to more accurately
reflect what has been spent. Discussion ensued regarding how draw requests are
SUbmitted and approved, purchase orders prepared and payment documented.
A question was raised if funds in excess of $400,000 are actually available to
complete the kitchen. Ms. Deptula read into the record a recap of the funding resources
,detail approved for the Harborview Center as follows: General Fund, $1,435,120;
Infrastructure and Penny for Pinellas, $8,499.006; Special Development Fund,
$3,032,600; CRA, $150,000; and Harborview Center Fund, $100,000, for a total of
$13,216,726.
A question was raised why Mr. Ravins' summary does not detail total expenditures in
Phase II between November 17, 1994 and September 7, 1995. Mr. Ravins responded he
reported totals by phase because Rowe Architects was unable to provide line item
allocation of expenditures in the time available to prepare this report.
4. Construction Project Issue~: Accountability, construction management process
(CeO's), architect contract
Ms. Deptula said Mr. Baird has spent an extensive amount of time reviewing
construction details during a walkthrough of the building with Mr. Strafacci. Having just
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received the preliminary construction punch list, he has not had an opportunity to review
and amend the list based on his walkthrough. She hoped the revised punch list will be
available for Commission review next week. The punch list was compiled by the architect
and consulting engineers.
Clark McKinnon, Project Architect, detailed the preparation process of the construction
project punch list. He responded to questions, stating only finance and building inspection
staff accompanied him during the punch list Inspection. Mr. Baird will coordinote getting
interested parties together for Inspection and preparation of documentation. Concern was
expressed a final number cannot be obtained today because the punch list is incomplete.
Mr. Rowe indicated very little remains to bo accomplished, and what there is has been
counted in the report before the Commission. The remaining items will not require
significant expenditures.
A description of the construction management process followed. Mr. Rowe explained
the architect teams with the contractor, a fee is negotiated up front. and general
requirements, such as overhead, are agreed upon. He said the terms "general
requirements" and "'conditions" are used interchangeably. A cost-plus fee basis is used to
develop a budget. He explained the bjd process, stating all work is done under a
construction change directive (CCO.) Contracts are adjusted for down time, and items are
rebid when they come in over what was budgeted for a particular section. He described
the complexity of the construction documents and drawings, stating he is waiting to be
paid for the new drawings prepared as a result of the recent change in plans regarding the
banquet hall and catering kitchen. In response to a question, he said Mr. Baker authorized
him to do the work that would not be disruptive once the center opened.
A question was raised whether it is common for municipalities to approach projects
without spending limits. Mr. Rowe responded it is not common but it has been done. A
maximum price is usually guaranteed when the approach is defined. He explained the
'problems he encountered as the numbers for the kitchen and restaurant started coming in.
While the kitchen was supposed to be designed to feed 800 to 1,400, an 8,300 square
foot dining area would only seat 266 people, according to code. Current standards show
the high end cost of a restaurant is $135 per square foot, so the cost of a 8,300 square
foot restaurant would be well over $1 million before any furniture, fixtures or kitchen
equipment were added.
Assistant City Manager Bill Baker reported on the construction management process
and CCO's (construction change directives.) He explained how the contract for the
Harborview Center was tied to the Municipal Services Complex contract because of the
urgency to move out of the City Hall Annex within one year. As time estimates for design
and construction would span two years, staff was told to use the design/build scenario to
construct the complex. The City Commission was aware of this decision. Then City
Manager Mike Wright advocated a proceuure for overall architectural management. to
include an architectural manager, architect, contractor, and City interface. He said the
City saw a way to save money by having a contractor and a single architect to provide
construction management. The MSB project started with a three-person team on a fast
track basis, with Mr. Rowe providing all the services. During space needs studies in
February 1994, the possibility arose to renovate the Maas Brothers building, bring it to
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ADA standards end make It available to StelnMart by mid.May of 1994. To accomplish
this, an architect was needed to start Immediately and the City Commission authorized Mr.
Rowe to take it OM. The City amended his contract to Include the Harborvlew Center
renovations.
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Mr. Baker indicated, as SteinMart neared completion, the City Commission decided to
finish the Harborvlew Center, so Phases IA and II wore authorized. He listed the piecemeaJ
construction arid design elements that went forward at tho City Commission's direction.
When discussions turned to first and third floor restaurants, 0300,000 was reserved to
apply toward the cost of a restaurant, without knowing what actual costs would be. After
the restaurant contract was not executed successfully, the decision was made to create a
banquet room and use tho reserved money toward a catering kitchen. The requested
funds are based on market evaluation of costs to create a banquet/kitchen facility and
bring the Harborview Center project to compfetion. Mr. Baker said Mr. Rowe's fee for
amending the plans is moderate, and was approved at a City Commission meeting.
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In response to a request from the City Manager, Mr. Baker described the process the
City used in reviewing the documents presented. As the City Commission approved funds,
Mr. Baker held weekly meetings with the architect, and contractor, to identify the money
and what to do with it. As the architect drew up plans, he authorized the contractor to
bid. When bids were within budget, instigating work orders were processed. If bids went
beyond budget and sufficient adjustments could not be made to get the work done, staff
brought the matter to the City Commission. He referred to Pickles Plus Too shell work as
an example. He said staff does not bring a funding request to the City Commission unless
they are sure it is needed. In every step of the budget, items were based on professional
calculations or bids.
In response to questions, Mr. Rowe said the Donnell firm was brought in because of
their expertise in costing and managing large convention centers. Mr. Rowe felt it would
have been better had Globe been on board earlier. Once Globe came in, it was determined
definite changes were needed. Mr. Rowe related how he was able, at the request of the
prior City Commission, to come up with a way to remove the columns and install exposed
trusses for $175,COO without disturbing SteinMart or the roof. In response to a question
regarding the cost for Pickles Plus Too, Mr. Rowe indicated $100,000 was estimated for
what was thought was going to be a small pub/delicatessen. Instead, this is going to be a
small restaurant, which has increased the cost.
Questions were raised regarding the life span of the building as modified and what
percentage of the wiring and plumbing has been replaced. Mr. McKinnon said the building
was stripped down to the basic structure. Asbestos was removed, and the roof and skin
replaced. The original building consisted of the lower level with a parking deck and the
south half of the building. In 1964, an additional parking deck was added. Two floors
were added later. No insulation was found in the exterior walls, so IFIS was used on the
exterior to improve aesthetics and insulation. Existing storm drainage was in good shape,
but the Fire Marshal required two stand pipe sprinkler systems to be converted to one
system. The freight elevator was rehabilitated; an escalator and a new passenger elevator
were installed. Electrical and mechanical systems Bre totally new, but much of the
existing plumbing was retained, especially below grade. New bathrooms were placed on
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the south wall. He estimated the life of the building has been extended 20 to 30 years.
He stated there have been some surprises. Blockage In existing plumbing has also
occurred. He said the faclllty Is 8S like B new building as It can be.
Questions ware raised regarding whether feasiblllty studies were done. Mr. Rowe said
feasibility was studied with regard to the Initial remodeling, but no study was conducted
for Phase II. Mr. Rowe said budget analyses were done as they went. Completion of one
unfinished section of the upper roof, visible while riding down the escalator, is being held
pending the decision on the banquet facilities. The roof will be penetrated by mechanical
systems if the banquet hall and kitchen go forward.
Oiscussion ensued regarding Mr. Rowe's contract. It was indicated he is asking
$21,000 in fees for the new construction, above what was budgeted. Ms. Deptula
expressed concern staff has be on unable to produce a copy of the signed contract, but had
no doubt the City Commission approved the budget amendments and fees.
Mr. McKinnon responded to questions. stating he was not aware of any warranties
baing waived because the building is not new, or of additional maintenance contracts being
required. One letter of specific concern related to exempting tile work from warranty
because of the unleveled floors. Mr. McKinnon indicated it is standard practice for a tile
contractor to put in writing that he is not responsible for the effect of variations in
substrate flooring on his tile project. He reported no abnormal tile loosening has occurred
and extra materials are available in storage if any tile replacement is needed.
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Matt Renconn responded to questions regarding the computer operated, zoned air
conditioning system. He said each floor has a separate air handler and it is possible to cool
one ballroom at a time.
5. Harborview Center Onooln9 Ooerations.: SteinMart lease, Harborview Center
operations, and restaurant versus banquet room
It was indicatedSteinMart has a separate electric meter and pays its electrical cost.
Oiscussion ensued regarding the lease terms. Ms. Deptula will locate and copy the memo
outlining the terms.
Ms. Deptula introduced Barry Strafacci, onsitB manager of Harborview Center
operations. She said he is subject to the same budget process as City departments.
Mr. Strafacci listed the things he has done since he moved in, with regard to catering
events and scheduling use of the Clearwater Room. In response to a quostion, he had to
stop showing the Clearwater Room to people wanting to book Christmas parties because
all available space is full for the month of December. He did not stop showing the room
because his agenda item was postponed.
Discussion ensued regarding the rationale of approving a catering contract before a
kitchen is built. Ms. Deptula indicated it was hoped to bring the caterer on board to help
design the ~caterin9 kitchen as part of project closure. A Question was raised why the City
is paying outside consultants to decide on equipment. Mr. Rowe reviewed the background
of McFarland and Associates' involvement. stating they were retained first to evaluate
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equipment being considered for purchase. Discussion ensued regarding net food end
beverage profit, the percentage paid to tho catoror, and the City's profit.
Terms of Clearwater Room rental wero discussed regarding return on the food and
beverage service, overhead coverage and Globe personnel sBlarles. Mr. Strafoccl Indicated
he was comfortable with the numbers as reported. He was anxious to receive approval to
proceed with marketing his "'product..
Concern was expressed funds were approved in 1995 and 8 catering kitchen
scheduled to open in January 1996, but nothing has been done. Mr. Rowe said they were
assigned the task of designing the kitchen last Fall and McFarland had prepared preliminary
designs. The did not proceed at full speed because of rumors indicating the kitchen
project could be dropped. He reiterated the $300,000 budgeted was not sufficient to
complete the project. It was Indicated the $750,000 being requested is needed, in
addition to the unspent funds, to finish the banquet room and catering kitchen, and bring
the project to closure. In response to questions, Mr. Sauers and Ms. Deptula said the City
is obligated to provide a full banquet kitchen and all equipment: The kitchen would need
the capability of preparing and cooking all foods except specialty items like pastries.
Discussion continued regarding the type of cost/benefit analysis done when plans
changed to a banquet hall and kitchen, the factors considered when deciding the type of
restaurant wanted, whether one or more caterers was more desirable, and the feasibility of
a mobile kitchen like the one used by Boston Concessions. Selection, contract terms, and
desirability of a local catering firm were considered. The City Commission had expressed a
desire for selection of a local firm because it was hoped to capture as much local business
as possible. Based on the desire for a local firm and the perceived need for a nationally
established catering contractor, the recommendation for a partnership between Boston
Concessions and Delectables was brought to the Commission. It was indicated
Delectables was already in business and had an existing clientele from catering functions
before the Kapok closed its largest banquet space. That business is coming to the
Harborview Center now. Discussion ensued regarding costs for catering a function. It
was reported one customer said the Harborview Center charges $25.00 a plate plus room
costs, 'while Delectables quoted a cost of $12.00 a plate. for the same menu. It was not
known what other factors may have been involved, but Mr. Sauers offered to follow up
with the customer in question.
, Mr. Sauers stated the issue of rents, percentages and exclusive catering were debated
at length and he gave evidence regarding the available options to the City Commission last
Fall. He received direction to go with the one caterer c;oncept. When the contract with
Boston Concessions expires. the City may want to reopen the bid process.
Commissioner Seel requested a revised operating budget for the Harborview Center,
stating tho figures are .way off.. Mr. Strafacci did not agree, stating the reports shows
the Center within $18,000 of the deficit prediction. He will meet with Budget Director
Tina Wilson today to work on next year's budget and make any necessary adjustments
needed to ensure the accuracy of this year's budget. One issue he noted is they have not
received budgeted income from Pickles Plus.
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Discussion ensued regarding a completion date for Pickles Plus. Mr. McKinnon did not
know tho exact date, stating they aro waitino for submission' of architectural plans for the
dell. A question was raised whether the City can go back out to bid if Picldes Plus does
not come through. Ms. Akin will review their contract. She indicated their timo frame is
based on completion of construction and she was not sure the City was ready. Mr. Baker
said the lease stipulates they must open within three months of receiving the Certificate of
Occupancy and they get the first three months rent free. No drawings submission date
was established.
Discussion continued regarding the $25,000 interest-free bank loan to Pickles Plus
mentioned in earlier discussion today. Ms. Rice reported the CRA guaranteed lump sum
prepayment of the interest on the five year loan. Pickles Plus received the funds in
December 1995 and has begun to pay on the loan. They are using the funds for leasehold
improvements, such as miscellaneous electrical work, tables for the patio and other
furniture and equipment. Commissioner Clark did not expect to see this type of a deal in
the future. Ms. Rice agreed, stating the lump sum payment was a practice of the former
CRA that is no longer being followed.
Ms. Rice responded to an earlier quastion regarding definition of a catering kitchen.
She said two sections in the caterer's contract refer to a production kitchen, which is not
defined in the contract, but is definEd in the RFP.
6. Recommendations for Proiect Closure: Rec~mmended budget amendment
{ Referring to the report titled, "'Recommendations to Bring Harborview Center Project to
Completion", Commissioner Johnson spoke at length. He pointed out the Commission
could not have voted against the items brought forward last year because that would have
stopped progress. He hoped no Commission ever engages in this type of project in the
future. He expressed concerns the additional funding may not be strictly necessary and he
did not want to burden the project with another million dollars in debt. He felt the items
listed below the $498,400 subtotal were wants, rather than needs and COLlld be delayed.
Ms. Deptula stated $498,400 would take care of the basics. She reviewed the handout,
"Commentary ~ Funding for Catering Kitchen" providing a breakdown of the approved
budget, less costs for work already completed and expenditures.
A question was raised regarding $82,400 additional funding requested for the cost of
completing the Pickles Plus space. Ms. Deptula said the actual bids greatly exceeded the
$80,600 originally approved. Mr. Baker reviewed how the process evolved and why
Pickles Plus was not approached to repay the additional amount. It was indicated lengthy
debates had occurred regarding City versus vendor responsibilities.
Discussion ensued regarding $55,000 budgeted for the proposed marquee sign.
Mr. Strafacci said this was an estimate b~ one firm, and the figure may be reduced when
the item is bid. While some Commissioners did not agree with advertisers subsidizing the
marquee, others urged staff to investigate who might be interested in underwriting the
cost.
The meeting was opened for public comment.
msp06b.96 11
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C Jeffrey Storey expressed concern the facility had been touted as one that could be
used by the entire citizenry of Clearwater and urged further consideration of 8 public
restaurant. Ms. Deptula cited parking problems, slto constraints and potential legal
reasons why this Is not feasible. In addition to the need for separate access to tho
building, such a proposal would push completion of the kitchen and banquet room back
even further, delaying the revenues needed to go forward.
Stacy Bonton spoke at length on behalf of Scheller and Benton, the restaurateurs who
proposed Clearwater on the Bluff 8S the third floor restaurant. She talked about why
negotiations failed, citing many instances where her experience and her architects'
research do not agree with what the City's architects report. She expressed concern they
had purchased a large amount of used resteurant equipment with the understanding they
had a contract with the City. While Ms. Rice had indicated the City could not taka their
proposal to the City Commission, Ms. Benton said she was never notified their deal was no
longer on the table.
Ernst Scheller reviewed the ups and downs of negotiations with Ms. Rice, Mr. Rowe
and Mr. Baker. He said some of their kitchen equipment was bought by the City and is in
use in the Harborview Center. He did not agree with Mr. Rowe's reports regarding what is
needed to complete the kitchen and banquet facility and felt he still has a deal with the
City.
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Mr. Raymond, architect for Scheller and Benton, related his understanding of the
issues, stating the Fire Marshal does not require a separate exit unless they have 600
seats. He indicated the existing restrooms arB adequate for the restaurant and fall within
the distance travel requirements. He estimated it would cost $450,000 to build and
furnish a 4,500 square foot restaurant, based on his calculation of $95.00 per square foot.
He estimated additional equipment and air handler needs, urging the City Commission to
consider the restaurant concept.
Mr. Raymond responded to questions how he proposes to access and air condition the
restaurant when no activities are in the center. Mr. Rowe responded with his
understanding of the square footage and restroom calculations.
Ms. Rice was asked to respond to the allegations of Ms. Benton and Mr. Scheller. She
said she remembered the conversations differently. After lengthy discussions, she was not
able to reach an agreement regarding what each party would do. She had stated the City
could not ask the City Commission for money to provide the things they were asking.
Because Benton and ScheUer were upset they were left holding the used equipment, she
offered to purchase from them the equipment the City could use and allowed them to store
the remainder in the Annex. She was sorry they remembered the conversations
differently, but stressed she provided several pidces of correspondence and verbal direction
where the City was going with the facility.
In response to a claim the City was using their equipment, Ms. Rice said they were
aUowed to store their excess equipment at the Annex untif they could sell it. Ms. Benton
complained a deal to sell the remaining equipment fell through because pieces were
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missing, or not accessible when she attempted to retrieve them. Ms. Rice responded she
Informed them In writing the equipment had been moved, and the location.
Kate Kilbride complained of the difficulties she experienced for several weeks trying to
book the Clearwater Room and obtain Information regarding rates and availability. She
objected vehemently to spending $14 million of taxpayers' money on something that will
never see 8 return.
Lucius Pitts stated it is obvious to everyone the City Is going to have to find the money
to complete this proJect. He indicated, If money Is found, It can be found for other projects
as well.
The meeting recessed from 1 :52 to 2:08 p.m.
Commission and staff discussion returned to the subject of project closure. General
discussion ensued regarding the $5,000 paid for evaluation of the used equipment, the
original $300,000 allocation being included in the available $450,000, and whether a
mobile kitchen is needed. Mr. Strafacci explained, in response to questions, it is not a
mobile kitchen, but equipment that includes rolling stock such as warmers on wheels to
provide service for buffets and concessions. He said the list was pared significantly before
it was submitted.
In response to questions regarding rehabilitation of an upper level men's restroom,
Mr. Rowe said trying to save an old men's room remaining from the Maas Brother's
building was a mistake. These funds will enable cleaning up the restroom and bringing it
to code.
Mr. McKinnon responded to a question regarding fire stair hardware. While it is
operable, some of the old hardware looks bad and they want to replace it before it fails.
Mr. Rowe responded to questions regarding proposed Clearwater Room upgrades to
chandeliers, trim and ceiling treatment.
Commissioner Seel was not comfortable agreeing to closure before the punch list is
completed. Discussion ensued regarding repairs needed to complete the punch list.
Mr. Baird will meet with the team at the beginning of next week to determine the repairs
still needed. Ed Parker, the construction contractor, said minor allowances adequate to
take care of the remaining costs have been factored in the totals and most are already
paid. He was willing to stand behind that amount. He stressed no additional costs would
be incurred.
Commissioner Seel moved to wait until a final review is completed before deciding on
the final figure. She felt one additional walkthrough would be satisfactory and expanded
on the definition of a punch list.
Commissioner Johnson moved to approve $498,400 for completion of the building,
leaving the lower portion of the list to be approved at a later date. There was no second.
msp06b.96
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The modon to postpone completion pending 8 flnal walkthrough was duly seconded.
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Commissioner Clark Indlceted he was not concerned about the punch list, but
supported the motion because he did not want any more surprIses regarding completion of
the project.
, Upon the vote being taken, Commlssloners Seel, Crark and Hooper voted MAyoM;
Commissioner Johnson and Mayor Garvey voted "Nay.. Motion carrIed.
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. . , Adjoufnment
The meeting adjourned at 2:26 p.m.
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Harborvjew Center Costs
What Is the Real Number?
June 14, 1996
lurchase of Maas Brothers Building.
including closing costs
$1,926,710
Approved Construction Project Budget
10,793,610
Approved Furniture, Fixtures &
Equipment Budget
496,406
.1.3.216.726
Subtotal #1
Maas Brothers Building Operations Expenditures
136,565
Subtotal #2
J3.353.29l
City Department Expenditures
142,408
Subtotal #3
13,495.699
Currently Recommended Budget Increase to Complete
tbe 'construction project
730,900
Subtotal #4
14.226.599
EXHIBIT A
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b) First Reading Ord. #6057-96 - CIP
The City Attorney presented Ordinance #6057-96 for first reading and read it by
title only. Commissioner Johnson moved to pass Ordinance 1/6057-96 on first reading.
The motion was duly seconded and upon roll call, the vote was: .
"Ayes": Johnson, Clark, Hooper, Seel and Garvey.
"Nays": None.
-7 ITEM #53 - Approve expenditure of $498,400 needed for completion of the redefined
Harborview Center, and the list of betterments for an additional authorization of $232,500,
and approve an interfund loan in the amount of $730,900 from the Central Insurance
Fund, bearing interest at the cash pool rate, to be repaid from Penny for Pinellas collections
in FY 1999
The contractual relationship between the City, the Architect. and the Contractor
indicates any costs arising from pre-existing conditions are the financial responsibility of
the City. The two 1 Q,QOO-gallon grease traps intended for use by Pickles Plus and the
banquet facility may be examples of unanticipated costs. The City accepted an existing
cast iron pipe from the facility through the slab to the grease traps after the grease trap
lines were dye tested and appeared to be operational and intact. Upon using these lines, a
problem could arise similar to one experienced with the sewer line from the first floor (e.g.,
a partially broken and obstructed sewer line below slab discovered when toilets were
used). This line's condition was considered "pre-existing" and the repair was the City's
financial responsibility. By terms of the contract, the City cannot be guaranteed all cost
estimates are final.
The traditional construction approach of transmittals, drawings, and documentation
was not available during the construction phases. On June 17, 1996, the City received
partial documentation (transmittals) from the Architect and Contractor. Staff will complete
its analysis. Staff has requested Rowe Architects provide an updated punch list at weekly
construction meetings.
On June 11, 1996, a walk-through with GFS General Manager Barry Strafacci,
General Services Director Bill Baird, and Building & Maintenance Superintendent Jim Wood
was conducted. Mr. Strafacci's areas of concern: 1) cost information not shared regarding
dollars spent in proportion to work accomplished. Some items not costed out; 2) leak
problems in expansion joints where parking deck meets West wall of the multi-story
building, South atrium wall (floor slab), and vertical rainwater leader problem. Dean Rowe
removed an interior gutter which causes extensive leaks into administrative offices. Mr.
Strafacci questioned if money was appropriated for these types of problems and which
budget code was assigned. He understood completing flashing work would resolve the
leaks. In the interim, walls, ceiling tiles. etc., are being damaged. He questioned where
this money is budgeted; 3) third level experiencing leak problems. Mr. Strafacci
questioned if this problem involves warranty work and if construction work compromised
manufacturers' warranties; 4) Simplex System fire alarm company has not provided
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training to GFS employees but states an employee was trained earlier. No substantiating
documentation can be located. Fire alarm system for Stein Mart and rest of building
should have separate enunciation capacities; 5) HVAC system expensive to operate and
not zoned for third floor. This issue, Identified since project inception, may not now be
correctable; 6) door to third floor ments bathroom mop closet is improper and people are
urinating in mop sink. Door was to have been corrected. Mr. Strafacci questioned where
this item is budgeted. Damaged tiles have not been replaced. He questioned if this will be
addressed and/or funded; 7) flag pole base not glazed as it should have been done; 8) third
floor mechanical room adjacent to proposed kitchen has no drains. Room contains pumps,
blow.out valves, and pipes which have condensation. If room floods, water will drain into
Stein Mart; 9) Mr. Strafacci indicated third elevator has low priority and can be deleted;
10) proper door hardware for stairwells used as fire exits have not been replaced or
upgraded. GFS staff does not have keys. Doors must be propped open with temporary
door stops; 11) Mr. Strafacci feels wrong hardware was installed in ballroom. Commonly
used doors not tied into fire alarm system and must be operated manually with screw
device. He questioned if this complies with code; 12) status of canopy from parking level
to atrium; 13) pay phones in main level lobby not mounted to wall. Use of kiosks proved
to be too expensive; 1 4) third floor landing of escalator has some unfinished interior work;
15) roll.up door to be removed and relocated for circulation for trash removal for Pickles
Plus and security for GFS and the building. Betterment estimated to cost $27,000; and
16) amount of material (carpets, floor, tile, wall tiles, ceramic tile, paint, etc.) overage is
insufficient when compared to normal construction project requiring 10% minimum
overage.
The City.s response: 1) cost information resolved June 17. 1996; 2/3) prices
obtained regarding expansion joint leaks. Further investigation reduced extent of remedial
work which is being repriced before construction begins. Leaks in South atrium wall floor
slab corrected week of June 7, 1996. Vertical rainwater leader developed leak during
third level construction due to pre-existing condition. Pipe replaced but leaks persist on
main and lower levels. Lower area leaks caused by same rainwater leader. Phase II
construction cost funding of $33,056 allocated to correct leak problems. Project Architect
Clark MacKinnon feels funding is sufficient. Leaks have no relationship to warranty work;
4) Rowe Architects is reviewing if splitting the fire system between the City and Stein
Mart is acceptable to the Fire Marshall. Rowe Architects indicated Phase II Simplex Fire
System training was not accomplished and they had omitted this oversight from vendor's
requirements. It is anticipated training will be covered by approximately $275 for electrical
subcontractor vendor who will provide the training; 6) the City and Rowe Architects
agreed to current HVAC system for third floor before GFS was hired. System allows
soctional control of air flow although single unit operates continually. GFS management
personnel will receive thorough explanation of the system; 6) current $3,000 request for
men's room will cover listed corrective actions and mop closet door; 7} flag pole base
corrected; 8) installation of floor drains in kitchen and mechanical room will be combined
to minimize impact to Stein Mart as floor slab between second and third floors will be
penetrated, disrupting Stein Martts retail operations; 9) elevator deleted from scope of
work; 10} current $2,500 request will bring door hardware into compliance with fire codes
and assure all door hardware is operational. Door hardware cannot have locking devices
due to fire exit requirements; 11) ballroom doors are one.hour fire rated and must have
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door closers. Electronic/magnetic hold-open devices which are allowable are cost
prohibitive and must be tied into tire alarm system. A needs assessment will be conducted
as to whether changing door hardware is cost effective; 1 2) canopy on parking level to
atrium was deleted; 1 3) any upgrade to this item will be postponed to determine if funds
will be available; 14) drywall areas of escalator landings can be completed as finished
drywall at no additional cost; 15) current $82,400 request for Pickles Plus work includes
redesign and relocation of roll-up door. Also included is $ 27 ,000 request to upgrade area
once designated as lower-level catering kitchen. Area will combine food and beverage
storage and provide GFS added office space; 16) Rowe Architects reported attic stock
materials were specified to be 2% for all finish materials before GFS was retained. If
excessive maintenance problems become prevalent, the City may have to address this
issue later. Drywall corners and paint damage seem to be excessive, GFS and the City
will monitor maintenance costs; and 17) additional building graphics requested by City
Commission have not been priced but are estimated to cost $2,000.
Minimum recommendations to bring the Harborview Center project to completion
total $498,400: 1) $310,000 of $331,000 cost to complete banquet kitchen, including
fees and 10% contingency; $182,000 of $182,000 cost to purchase fixed new kitchen
equipment, including fees; 3) $(76,000) to complete basic banquet space, "The
Clearwater Room," including fees and 10% contingency ($450,000 approved - $374,000
estimated cost); and 4) $82,400 of $163,000 cost to complete City's responsibility for
"Pickles Plus" space build out, including fees and 10% contingency (work already
authorized).
Recommended betterments total $232.500: 1) $27,000 to convert lower Jevel
space to banquet storage area; 2) $120,000 to purchase mobile kitchen and serving
equipment; 3) $3,000 to rehabilitate upper level men's restroom; 4) $2,500 to improve fire
stair hardware; 5) $55.000 for marquee sign; and 6) $25,000 to upgrade Clearwater
Room including chandeliers, wood trim, and ceiling treatment.
Total recommendations equal $730,900. According to Dean Rowe, Biltmore
Construction officers, and GFS (Globe Facility Services, Inc.) General Manager, all costs,
except for the marquee, have been bid, Work will be completed at this price absent any
further change. A sign company provided the marquee estimate to GFS based on
preliminary design work, Requests totaling $34,000 to fund the parking deck canopy,
striping, landscaping, and to upgrade an existing elevator, were included in the June 6,
1996, agenda item but deleted from this recommendation.
Commissioner Seel questioned if the grease traps will be large enough to handle
1,400 diners at one time. Mr. Baird said based on information they have, that is the case.
Commissioner Seel noted the traps were designed for Maas Brothers' dining facilities
where served fewer diners. Mr. Baird said he would request that specific information.
Commissioner Seel expressed concern regarding future costs. Mr. Baird said staff tried to
identify where surprise costs might occur. He stated he will report all non-funded issues to
the City Manager immediately. Commissioner Seel questioned if the supply of overages is
sufficient. Mr. Baird said the project will try to use the overage. A separate accounting is
kept of approvals. The City Manager said overages are not expected to cover needs for
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the Clearwater Room. She referred to the building graphics requested by the Commission
and noted the $2,000 estimato is to have interior identification of the building as a City
facility.
In reference to the fire system, Mr. Baird understood training will be provided upon
issuance of the final CO (Certificate of Occupancy). He suggested the two companies can
get together and use a dialer. The two alarm systems are programmed to work together
but enunciate separately. Commissioner Hooper questioned if the Fire Marshall will wait to
make a determination regarding the hardware until the final CO is issued. Mr. Baird said
the ballroom doors meet current code. He said the funding requested for door hardware is
necessary to bring other doors into compliance.
Commissioner Johnson thanked Mr. Baird for the comprehensive report. He
suggested the so-called "cash cow" is a "sick sow." He expressed concern funds were
not used for the use approved by the City Commission. He noted many calls he recently
received encouraged him to resuscitate the project. He hoped the center will at least
break even. He said he would vote for the essential elements to complete the project.
Commissioner Seel expressed concern regarding the vertical rainwater leader
problem. Mr. Baird said funds have been allocated to address the leak problems. He
understood the leaks can be remedied within the budget allocated for that purpose.
Commissioner Seel complimented staff on their hard work.
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Commissioner Seel referred to the contract with Boston Catering. The City
Attorney said the City's contract is with Boston Catering, not Delectables. Commissioner
Seel questioned if the five-year contract is solid. The City Attorney said it is unless the
other party defaults.
Commissioner Seel referred to the debt to construct the Harborview Center. She
said the project's total cost is listed. She was hesitant to approve this request because
some items still need to be addressed. She noted the City Commission does not know the
final cost of bringing this project to closure.
Mr. Baird said based on all the information he has been given and agreement by all
parties, $730,900 should complete the project if there are no changes to the scope of
work. Commissioner Johnson expressed concern that figure includes somo upgrades. Mr.
Baird felt some of the "betterments" are necessary such as improving the stairs and
bathroom. In answer to a question, he said the rainwater leader leak was not completed.
The leak between the sections of the two buildings also has not been repaired.
Commissioner Johnson questioned if the City needs Stein Mart's approval to cut the now
drains. Mr. Baird said Mr. Rowe is working with Stein Mart. The cuts will not take place
in their retail area and will result in a minimal impact.
Commissioner Seel questioned if funds have been budgeted to fix the second floor
roof. Mr. Baird understood the guttering device between the sections of building has been
funded. Tonight's proposed budget will address damages caused by the leaks.
Commissioner Seel questioned a previous request for funding for the roof. The City
mcc06b.96
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Manager said money had been requested for landscaping, plants, and restriping of the
parking deck. In answer to a question, Mr. Ma:Kinnon said restriping is needed but there
was never an intent to resurface the parking deck. Commissioner Seel expressed
concerned regarding the patched appearance. Mr. Clark said the surface could be
repainted. The deck includes a five-inch structural slab over a water proof membrane and
two-inch topping. The leak is at the flashing over the expansion. The repair is budgeted
but is being rebid to get a better price. The new bid will be back within days when they
will be ready to proceed with correcting the problem. He said they are in the process of
using the penetrations at Pickles Plus for their new openings.
Commissioner Hooper questioned plans for the marquee. Mr. Baird said he has not
yet addressed that issue. Wiring for the sign has been stubbed out. Mr. Strafacci said the
estimate came from a sign company. GFS intends to bid the sign. They hope to save
soma money. Commissioner Hooper questioned if any currently available funds can be
used toward the requested $730,900. Mr. Baird did not think so.
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Commissioner Johnson suggested deleting the $120,000 mobile kitchen and
serving equipment. Mr. Strafacci said those funds are not for a mobile kitchen but for ice
caddies, chafing tables, etc. which appear on the kitchen drawings. He said the additional
monies will cover the $2,000 needed to recondition an old cooler and modify downstairs
space into additional storage for items the upstairs kitchen is too small to accommodate.
He said staff must be able to move food to the diners. He said GFS has tried to develop
an economy price and noted the cost had been reduced from $160.000. Commissioner
Seel noted the City can borrow $100.000 interest free from Boston Catering. Mayor
Garvey stated it is important the facilities are done right. Commissioner Clark agreed with
Commissioner Johnson's concern but agreed with Mayor Garveyts point. He said the
C.ommission needs to get off the "dime. If He expressed concern the project enriched many
people' but not the taxpayers.
Commissioner Clark moved to approve expenditure of $498,400 needed for
completion of redefined Harborview Center, and the list of betterments for an additional
authorization of $232,500, and approve an interfund loan in the amount of $730,900 from
the Central Insurance Fund, bearing interest at the cash pool rate, to be repaid from Penny
for Pinellas collections in fiscal year 1999. The motion was duly seconded and carried
unanimously.
Consensus was for the City to use the $100,000 interest free loan from Boston
Catering to purchase kitchen equipment.
ITEM #54 - Develooment Code Adiustment Board - 1 appointment (elK)
Commissioner Hooper questioned if any of the applicants meet the special
qualifications that "members of the board shall possess professional training or acquired
experience in the fields of planning, law, architecture, landscape architecture, or
development control." Commissioner Clark shared the concern that none of the applicants
meets the criteria. The City Clerk said it is up to the City Commission to decide if
applicants meet qualifications. She said staff has difficulty with the term "acquired
mcc06b.96
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Harborview Center Costs
What is the Real Number?
June 14, 1996
~urchase of Maas Brothers Building,
including closing costs
Approved Construction Project Budget
Approved Furniture, Fixtures &
Equipment Budget
Subtotal #1
Maas Brothers Building Operations Expenditures
Subtotal #2
City Department Expenditures
Subtotal #3
Currently Recommended Budget Increase to Complete
the construction project
Subtotal #4
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$1,926,710
10,793,610
496,406
J3.216.726
136,565
-.13,353,22l
142,408
13,495.699
730,900
14.226,599
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Harborview Center Costs
What is the Real Number?
June 14, 1996
~urchase of Maas Brothers Building,
including closing costs
Approved Construction Project Budget
Approved Furniture, Fixtures &
Equipment Budget
Subtotal #1-
Maas Brothers Building Operations Expenditures
, Subtotal #2
'City Department Expenditures
Subtotal #3
Currently Recommended Budget Increase to Complete
the construction project
Subtotal #4
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$1,926,710
10,793,610
496,406
13,216.726
136,5"65
13.353.291
142,408
..13.495.699
730,900
,.M.226.599
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Commentary
Project Costs and Funding
This file includes:
1) the complete budget analysis and history of amendments for the various projects
including the purchase of the property, the construction of the Center, and the purchase
of the furniture, fixtures and equipment. All funding resources up to, but not including
the current request, have been identified, summarized and documented.
~ All loans from the "Penny for Pinellas", Infrastructure Tax proceeds are
documented and are being repaid at the city's cash pool rate which is currently
slightly less than 6%. These loans are being handled and charged in accord with
acceptable accounting procedures and in the same manner as every other interfund
loan. .
The unrestricted balance of the Special Development Fund which has provided
significant funding for the project has been accumulated primarily from interest
proceeds on taxes and certain fees that have been received and budgeted, but not
actually spent on projects. These interest earnings are not legally restricted, but
have been restricted by policy and past practice to being spent only on capital
projects.
2) the project expenditure reconciliation prepared by the City's Finance Department.
~ Various pages provide information about expenses incurred prior to the
decision to establish a renovation Capital Improvement Project. These costs
include costs of consultant studies, operational items such as utilities and security
system costs, as well as capital items including roof repairs and the removal of
exterior panels. Executive summaries and/or recommendations from these reports
are included in the file labels "Other Reports and Studies" .
3) information from all City departments detailing our involvement with the projects, the
costs incurred and the funding of those costs. The actual memos from the individual
departments are not provided, but are available for your review.
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Hnrborviow Summnry for Commission Meeting on 6.14.96
HARBORVIEW CONVENTION CENTER PROJECT RELATED EXPENDITURES AS OF 6/12/96
DESCRIPTION
Cornml..lon
Approval
J2!!!l.
Budllet
Total
E,mend.l!!!rs.!.
Budiet
Over_ie}
(Sbol'tallel
~ropertv PurchAse:
Deposit on purchase (fiscaI90191)
Professional services (fisca11990/9l)
Survoy (fiscal 1991/92)
Other
Payment@ closing (12/91)
Total Property purchue amount
See Note (0) S 190,000.00 S 190,000.00
2,000.00 2,000.00
7,333.29 7,333.29
487.00 487.00
1,726,889.71 1 , 726.889. 71
See Note (a) S 1,926,710.00 S 1,926,710.00 S
Other Expenditure. Prior to Con.truct!on Project pCI' Attachment A
(preventative maintenance, utilities, etc.)
s
136,565.16 S 136,565.16
Phflse I:
Architect 04107/94 S 285,000.00 $ 285,000.00 S
Contractor (4% of Construction Costs) 04/07/94 80,000.00 87,780.00 (7,780.00)
General Conditions 04107/94 80,605.00 80,605.00
Construction Costs 04/07/94 2,000,000.00 2,113,898.00 (113,898.00)
Total Phalle I - All C08U S 2,445,605.00 S 2.567,283.00 S (121,678.00)
Exterior Sldn & Phol"le fA:
Construction Costs
Exterior skin 06/14/94 150,000.00 164,011.00 (14,011.00)
Exterior skin . funded by CRA 06114/94 150,000.00 150,000.00
Exterior skin/remove green tile 06/14/94 100,000.00 100,000.00
Subtotal Exterior akin 400,000.00 414,011.00 (14,011.00)
Phase IA # 1/ demo of upper floor 06/14/94 250,000.00 165,235.00 84,765.00
Phase IA #2/ open W. upp floor wall, install glass 06/14/94 100,000.00 98,177.00 1,823.00
Phase IA #4/ complete lower level demo, remove glass 06/14/94 200,000.00 130,314.00 69,686.00
Phase IA #5/ electrical upgrade 06/14/94 25,000.00 20,210.00 4,790.00
Subtotal 6114194 approved Phase IA items 575,000.00 413,936.00 161,064.00
Phase IA #8 / W. colonnade, handicap ramps, entrances 07118/94 250,000.00 150,679.00 99,321.00
Total Exterior Skin & Phase construction costs per above 1,225,000.00 978,626.00 246,374.00
Sununarv of Exterior Skin & Phase IA Coatl'l:
Architect 110,000.00 110,000.00
Contractor (4% of Construction Costs) 49,000,00 43,876.00 5,124.00
Genoral Conditions 108,000.00 98,994.00 9,006.00
Total Exterior Skin & Phase IA Construction Costs 1,225,000.00 978,626.00 246.374.00
Total Exterior Skin & Phase IA $ 1,492,000.00 S 1,231,496.00 S 260.504.00
Propnred by Financo Department
6112/06 1:20 PM
Pago I of 4
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Harborviow Summary for Commission Mooting on 6.14.96
HARBORVIEW CONVENTION CENTER PROJECT RELATED EXPENDITURES AS OF 6112/96
DESCRIPTIQN
PhRBe II:
Architect
Contractor (4% of Construction Costs)
General Conditions
Construction Costs
Column Removal
Architect
Contractor (4% of Construction Costs)
General Conditions
Construction Costs
1st Floor Restaurant
Architect
Contractor (4% of Construction Costs)
General Conditions
Construction Costs
Finish 1st Floor Rest {construction loan to Pickles Plus
Architect'
Contractor (4% of Construction COsts)
General Conditions
Construction Costs
Additional Escalator
Architect
Contractor (4% of Construction Costs)
General Conditions
Construction Costs
AddU 7500 Square Feet
Arebitect
Contractor (4% of Construction Costs)
General Conditions
Construction Costs
J\dditionnl Contineency
Arebitect
Contractor (4% of Construction Costs)
General Conditions
Construction Costs
Possible Unqrades
Propa'rcd by Financo Dopartment
~\l~'.i~;"'~:'.{..~!l.;L.~~,,~,,')~I.......c.~' ".in-:~"'~:~ -;>'" . .
Comml..lon
Approval
I2.A.!!l
11/17/94
11/17/9'.
11/17/94
11117/94
04106/95
04/06/95
04/06/95
04/06/95
05/04/95
05/04/95
05/04/95
05/04/95
08/03/95
08/03/95
08/03/95
08/03/95
09/07/95
09/07/95
09/07/95
09/07/95
09/07/95
09107/95
09/07/95
09/07/95
09/07/95
09/07/95
09/07/95
09/07/95
6/12196 1:29 PM
Budiet
Total Over-iel
Budm ElIPendllure. (Shortftlle)
379,000.00 Seo note (b)
160,080.00 Soo noto (b)
220,920.00 Soo noto (b)
4,227,000.00 Sac noto (h)
4,996,000.00 See noto (b)
12,000.00 See noto (b)
6,160.00 See note (b)
2,840.00 See note (b)
154,000.00 See noto (h)
175,000.00 See noto (b)
5,900.00 See note (b)
2,820.00 Soe note (b)
1,380.00 Soo note (b)
70,500.00 See note (b)
80.600.00 163,000.00 (82,400.0CU
15,000.00 15,000.00
3.200.00 3,200.00
1,800.00 1,800.00
80,000.00 80,000.00
100,000.00 100,000.00
14,400.00 Soe note (b)
5.504.00 See note (b)
2.496.00 Soe noto (b)
137,600.00 Soe note (b)
160,000.00 Seo note (b)
17,500.00 Soe note (b)
12,700.00 Soo note (b)
2.300.00 See note (b)
317.500.00 See note (b)
350,000.00 See note (b)
4.500.00 See note (b)
1.720.00 See note (b)
780.00 See note (b)
43,000.00 See note (b)
50,000.00 Soe note (b)
Pago 2 of.l
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Hnrhorviow Summary for Commission Mooting on 6.14.96
HARBOnVIEW CONVENTION CENTER PROJECT RELATED EXPENDITURES AS OF 6/12/96
Coounl..lob Bud,et
Approval Total OverRleI
DESCRIPTION I.l!.t! Budllet Exnendlture. (Shortafle)
Architect 09/07/95 15,000.00 Soo no to (b)
Contractor (4% of Construction Costs) 09/07/95 10,800.00 Soo noto (b)
General Conditions 09/07/95 4,200.00 Soo noto (b)
Construction Costs 09/07/95 270,000.00 Soo note (b)
300,000.00 Soo note (b)
Transfer of ArchiWct budget to Construction bud got
Dor Bill Bakor & Rowe Architect:
Architect (32,400.00)
Construction Costs 32,400.00
Total Phase II:
Architect (including Pickles Plus architect $15,000 const.loan) 430,900.00 443,757.71 (12,857.71)
Contractor (4% oCConstruction Costs) 211,984.00 220,480.04 (8,496.04)
General Conditions 236,716.00 251,259.10 (14.543.10)
Construction Costs (including Pickles Plus $85,000 const. loan) 5,332,000.00 5,471,772.39 (139,772.39)
Reimbursement DC Construction Costs from Harborview operations (38,530.00)
Total Phase II Cost. S 6,211,600.00 S 6,348,739.24 $ (137,139.24)
Banauet Hall I Kitchen:
3rd Floor Restaurant
Architect
Contractor (4% DeConstruction Costs)
General Conditions
Construction Costs
05/04/95
05/04/95
05/04/95
05/04/95
JO,OOO.OO 10,000.00
4,760.00 4,167.00 593.00
2,240.00 2.240.00
119,000.00 119,000.00
136,000.00 16.407.00 119.593.00
20,000.00 20,420.00 (420.00)
4,900.00 3,625.00 1,275.00
2,600.00 2,600.00
122,500.00 85.640.00 36,860.00
150.000.00 112,285.00 37,715.00
27,000.00 10,112.00 16.888.00
9,720.00 9,720.00
20,280.00 21,641.25 ( 1,361.25)
243.000.00 243,000.00
300,000.00 31,753.25 268,246.75
Caterina Kih::hon
Architect
Contractor (4% of Construction Coata)
Goneral Conditions
Construction Costs
07/20/95
07/20/95
07/20/95
07/20/95
Finish 3ni Floor Restaurant
Architect
Contractor (4% of Construction Costs)
General Conditions
Construction Costs
09/07/95
09/07/95
09/07/95
09/07/95
Propared by Financo Dopartmont
6/12/96 1:29 PM
Page 3 of -I
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lIarborviow Summnry for Commission Moeting on 6.14.96
HARBORVIEW CONVENTIQN CENTER PROJECT RELATED EXPENDITURES AS OF 6112/96
DESCRIPTION
CommlllioD
Approval
Jak
Budllet
Total
Exnendlturu
Budiet
Overlllfel
(Shorla.l[e)
Summary of HarborView Convention Center Costs:
Property Purchase
Other Costs prior to Construction Project
Phase I
Exterior Skin & Phase lA
Phase II (including Pickles PIUB canst. loan of $100,000)
Banquet Kitchen & Clearwater Room
Furniture & Equipmont
Mise Expenditure (Utilities, landscaping, etc. les9 kitchen eqmt)
Parking Lot Improvemonts
Unallocated Budget
Phase n Balance to Complete per Biltmore Draw #20
Phase II Addt'l approved ceo's per Biltmore (for Draw #21)
$ 1,926,710.00 $ 1,926,710.00 $
136,565.16 136,565.16
2,445,605.00 2,567,283.00 (121,678.00)
1,492,000.00 1,231.496.00 260,504.00
6,211,600.00 6,348,739.24 (137.139.24)
586.000.00 160,445.26 425,554.75 ,.
496,406.00 456,363.48 40,042.52
76,546.52 (76,546.52)
25.400.00 25,400.00
32,505.00 32,505.00
44,512.00 (44,512.00)
16,550.19 (16,550.19)
$ 13,352,791.16 $ 12,965.210.84 $ 387,580.32
-
(a) Original Commission approval on September 5, 1991, of property purchase UJaS a loan from the Central Insurance
Fund to be repaid from infrastructure taxes in the amount of $1,925,000. Subsequently Commission approved on
December 2,1991 for CRA to acquire the property for an adjusted price of $1,926,710. Finally, tile CRA voted during
the Bummer of 1992 to relinquish ownership of the property to the City. TIle funding for the City's acquisition was:
$1,300,000 liquidation of a loan to the CRA,' $600,000 interfund loan from the Central Insurance Fund to be repaid
from Penny for Pinel1as infrastructure ta:ceSj and $26, 710 of currently available Penny for Pinellas Funds in unspent
CIP project funds.
(b) Rowe Architects unable to provide em alloootion of expenditures to these items for this deadline.
Prepared by Finance Department
6/12/96 1:29 PM
Page 40f4
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Harborview Convention Center Project
Attachment A
~<<::lated Expenditures not chnrsred to construction nrolcct:
ProJect 181~999911 MaofJ BuUding OnerationfJ
SummarY 0/ E%1JImditur~
Dcscription
Overtime. Bldg &: Maint
Ovortime . Btdi( &: Maint
Overtime. Btdg &: Maint
Overtime. Bldg & Maint
PA93 (only doscr per GIL)
William Harall Convention Ctr study
William HaraIl Convention Ctr study
Cash Receipt 1/31/94
Holiday Inn I Jan '94
Holiday Inn I Jan '94
William HaraIl Convention Ctr study
JIE ROOl, Jan '94 "to move exp to CIS"
Hammer Siler George Assoc
Revene Holiday Inn check (cancelled)
Holiday Inn I Fob '94
Hammer Siler George Assoc
AnT Security
AnT Security
AllState Roofing. repair section of roof
ADT Security
AnT Security
AnT Security
ADT Security
Thornton Lab
AnT Security
Switchboard billings
BId, &: Maint - Variable
Electric Utility Charges
Gas, Water, Sanitation Utility Charges
PostnllO
BIdg Repair Maint Scrviccs. PA93
.Accounts Payable. Jon '93
Operating Supplies & MatcrialD
Construction Moterials . Frontier Ligh
Conlll'uct.lon Materials. paint, lumber, bard
AllState Roof. repair roof section
Clwtr True Value
Havco Paints
OIL
Account :rdonth
5101500 April '93
5101500 Sept '93
5101500 Oct '93
lSl0500 Jan '94
530100 Oct '92
530100 Sept '93
530100 Sept '93
530100 Jan '94
530100 Jan '94
530100 Jon '94
530100 Jan '94
530100 Jon '94
530100 Feb '94
530100 Feb '94
530100 Feb '94
530100 Apr '94
530300 Fiscal '92
530300 Apr '93
530300 May '93
530300 June '93
530300 Noy'9S
530300 Nay' 93
530300 Doc '93
530300 Mar '94
530300 Apr '94
M0600 Various
541600 Various
542200 Various
542300 Various
542500 Various
546400 Ney '92
546400 Jon '93
550400 Various
550800 J un '93
550800 Sep '93
6150800 Nov'93
550800 Fiscal '93
MOBOO Fiscal '93
Bldgs . Contract I Camp DresBer MeGa 563600 July '93
Tota) Mans Br08. Oporations Project Expenditures
Prepared by Finance DCllnrtment
Amount
S 650.22
43.91
22.43
174.46
S 891.02
$ 350.00
4,000.00
4,000.00
(45.150)
75.25
150.50
1,500.00
2,440.00
7,500.00
(75.25)
72.35
10,206.94
$; 30,174.29
S 961.25
923.13
1,453.00
923.13
923.13
(310.63)
612.50
376.00
612.50
$; 6,474.01
S 42.28
$ 392.15
$ 33,278.38
$ 19,825.44
$ 15.30
$. 34,900.00
2,850.00
S 37,750.00
S 181.42
$ 429.20
535.79
2,450.00
116.14
10.13
S 3,54 1.26
S 3,999.61
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S 136,565.16
6/12/96 2:03 PM
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. ATTACHMENTS:
.. .
1. . Funding Summaries
2. All Budget Amendments with description of
.' .' funding' sources.
. 3. . Penny for Pinellas summary showing interest
charges on the loans.
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FRCt1 : C1..EFASlTER F' J t-R<E
.
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11=lY. 30. 1996 11:12A1 P 1.
PraE NJ. : 813 462 6250
CITY OF CLEARWATER
Interdepartmental CQrrtspondence
TO: BIU Baker, As,Jstant City Manager
'FROM: Tina WUson. Budget Director r::
~ Harborvicw Center
DATE: May 30.1996
With the exception ot the proposed agenda item reaarding the Harborview Center -bettcrmeots-.:
. tho foDowlna sources ot funds have been approved for the IUrborvJew Center land purchase.:
coDStl'UCtion. and fumlshings:
r.1\" Pure~
JnfmtrUCturo Tax
, ToW I'uDcIJn&
o
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$J.916.71Q
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$299,'16
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S4;?6M6
$~
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- 9..u...t fI" /J ~d. ~ /, c,L ~ ~~ /.:1. 0
.:c.vF;?,9 skuc Lot...
~M.fhJ
f4~ E?; tt 99" ooG.
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25.
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Clearwater. Florida
CAPITAL IMPROVEl\1ENT FUND
Third Quarter Amendments
FY 1990-91
L
Increase Amendments
18.
315-3478
19.
315-4408
20.
flUr..c4ll1 .
21.
315-4510
22.
315-4755
23.
315-4782
315-4783
345-6336
Marina Parkina Lots
To record a budaet increase of $ 35.412 of Parkins Fund revenUes to provide
addhional lundina for the constructioa of the Clearwater Marina Parkins lot.
Approved by the Conunissioll on 6/6/91.
AMex Land Acquisition .
To record a budact transfer of $ 50,466 from 315-4413, Land Acquisition Phase II,
to close project 315-4408 which is now complete.
tMaiiS' PiOPft;i,~tijU1!fitii~"
To record a budget increase of SI.92S.000 to recognized a loan from the Central
Insurance fund for the purchase of the Mus building approved by the Commission
on September 5, 1991, and provide for associated costs of the land purchase.
Air Conditioner Replacement. City Wide
To record a budget transfer of S 7,537 from project 315-4508t Air Conditioner
Replacement, to provide additional funds to project 315-4510, and to close project
315-4508 which is now complete.
General Ledger Pnckaze
To record a budaet increase of $ 30.000 of General Fund revenu~ to provide
addition.al funds for the purpose of hiring a consultant/project manaaer during the
system conversion and installation of the Dew General LodgerlBudget package.
eRA Land Acquisition
To record I buda:et transfer of $ 70,000 from 315-3240, Downtown Park. which is
virtually complete, to provide additional funding to project 315-4782.
Field Automation - hrks and Recreation
To record I budact increase afS 8.7n of lease purchase financina: in order to amend
the budget to ISrce with the contractual pri~ of computer equipment approved for the
Parks and Rocreation department, and to close project 315-4783.
Tarpon Springs Gas Extension
To record a budget tl'lllSfers from the following projects in order to provide additional
funding to project 6336, and to close projects 345-6346 and 6347 which are now
complete:
Budget transfer from 345-6346.
Equipment Acquisitions. Bond
$ 5.281
Budget transfer from 345-6347,
SM Mains Connectors and Meters
41.579 .
49
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14.
315.3316
15.
31~.3480
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Cleanvaler, f10rida
CAPITAL IMPROVEMENT F1JND
Mid Year AmeIIdmeals
FY 1991-92
Bayfront Park Renovations
To record I budaet increase of $8.925 rcnectina I 1990/91 fiscal year end ttlDSfer of
funds from the Special Proaram Fund project (or the Bayfroot Tennis Complex. c1osioa
that project and tnosfcrrina the fundi to 315.3316, Bayfront Pirie RenovatioDl. (Budact
Amendment Only)
Marina Sidewalk Replacanent
To record I budact Increase of $80,000 of Marina revenues to provide fundiaa for tho
repllcement of all Marina aeawalllidewaUca, rather than borrow funda at thiJ time.
16. 315.3482 New Pier 60
To record the foUowina bud,ct tnnsfcn to provide additional fuDdin. for the
construction of the New Pier 60:
Budaet transfer from 315..3471, Bia Pier 60 R &:. R S 56.595
Budeet tnosfer from 315-3474, Rockaway Pier 130,755
Budaet transfer from 315.3475. Reconstruct Fisbina Piers ~~4.67~
Net Budaet Amendment S 712.~
17. 315-3509 Countr)'side Ubrary
To record a budaet increase of $13.075 of Special Development Pund revenues to equal
the amount of IttuaJ revenues in the project. (Budaet amendment only).
18.
315-4212
19.
315-4213
hAft,.~~ ., 315 ".1.1
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21.
315-4748
Motoriud Equipment.. LeaselPurchase
To record I budeet increase of $14,500 from the Central Insun.noe Fund representiDa
the residual value of I two-ton truck with a nat bed which was totalled and approved for
replacement. Approved by the Commission OD 3/5192.
Motorized Equipment.. Cash
To record I budael increase of $14.861 for tho replaccmcuc of two poUce patrol vehicles
totalled in accidents. and I budget increase of $90,000 from tho Special Law
Enforcement Trust Fund via the Garaae Fund to provide fuodioa for PoUce pursuit
vehicles. (Approved by &he Commission on 1/2192 and 2120192).
Mali: ~~i ~cqulsltlOD.. ., , .
To record the' toUowtni budget amendments reflecting the change in fundina of tho Mus
Property IS approved by the Commission on December 2. 1991.
Budget dec:n:ase in Infrastructure Tax funding
$ (1,925.000)
Budget (ncrease in Community Redc\'elopment Agency Fund fundin, 1.926.710
Net Budlet Amendment
$
1.11Q
PalrolllPersonnel Software
To record I budlet transfer of $29 from 315-4776. City Clerk.. Furniture, to close
project 315-4748 which is now complete.
53
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Cl1'f CJI CUAlRUD
I PIDCU!t . nuua ItIIUlt
Km~' Octob.r I, 1"1 - ItarcJi 31, 1"2
&ctul. hp.
hSpt .t-.d.ct lnU.s Proj~t Ope=. l...nabla bMlI!
I De-=ipticc 1011/'1 hwY Qtr '~ta W..t To Data Iz1cuabr Ial.uce 'tan..- laf
c-.ra1. 1'ublJ.e hi.1.4f.q.
I c.z.p
4101 100 KB1 Ja4lo I.u ",~",5') 4,''',''3 -101,1)7 4,02,6U 4,4,",,21' 11.U' 0 C 11-2.1
I 4210 tie/r-l '.cWCT 4".167 416 ,1'7 0 416,U7 3,-'00 0 412,'67 111-1
4212 Uot;oria. 1q1l1p -LIP I,UO,1I0 ',440,110 14 ,:100 ',U',3IO ",3~,"7 0 3,096.713 I-I'
4213 tJocoda. Iquip -Club 1,763,464 1.763,464 104,"'1 1,16',3IS 1,391,950 31,eu 444 ,412 1-19
411' Coepacer Liak 'or~r. 14,000 14.000 0 14,000 0 0 14,000
I 421. Oraad AYe Gara.e PrOj.ct 3,1"',46' 3,'''1,461 0 3 ,~.,4" 3,432,44' 16,016 330,006
4UO haJ,l1u 1IIhaA#...ut; .U , '6' '1,161 0 51,961 13,414 0 31,554
Iab-TDeal 1',110,530 19,1'0,-'30 16"U4 1',196.9.54 14.655,115 13',331 4,406,41%
I, Clt:)" 1IaU. AIm.- 11,000 11,000 -1,621 3,379 3,379 0 C 11-21
4410 necttlcal POWIIr S71t- 0
44,12 Ca.ual Pualtdq 79.000 19,000 -1,149 70."1 10,lS1 0 0 C 11-30
I '~:~~~"=:~~~i~~', ;.' t:~.~:. 3..".5", 0 3.449,535 1,479,71., 0 .1,969,'19, ,
'1,U5,000 1,710 l,9~..il0.11i1l'if7io' , 0 ~ . ;.~, . '."', D c 1~20
hb-"otal. '.464,535 5,464,535 -14,1110 5,4~,375 3,410,5" 0 1,969.'1!I
I ~n"'~ lId.Ili--~
U~ 5-yr bUI1 Hal2lllaMDt hoa 101,900 101,900 -101 ,toO 0 0 0 0 C 11-31
t "01 AU- eo.dld_ar l.plai::eutlt 7 ,2.50 7 , 2.50 -7 ,%.SO 0 0 0 0 C 11-1%
A50t Ioof b,lacnnc. .547 ,GIS 513,100 0 U, ,100 222,,637 26,900 264,.6~
.'10 ~ CoDd leplaa...nc-Clc1 V 224, "9 224.939 0 224) .S9 67,'" 0 15&,990
I "II Ceqet "p1ac...c '0,000 1',0.405 0 '7,~5 17.045 0 0 C
4,U2 loot Iapd.r. U2,la7 ISZ,I07 0 ~2,107 211,m 0 33,149
hb-heal 1,231,721 1,194,741 -11',150 1,071,"1 596,219 25,900 455,402
I .~1--..
.,0S Solar Vaur Be.tlure '14,))' 14,331 -],608 10,730 10,730 0 0 C 11-33
un l'eJTOU/'enoaul lofcwu 114,400 114,400 29 114,429 114,429 0 0 C 1-21
, II'~ e--4~UJ.OQ hoc"IGr, 45,200 4',200 -45,200 0 0 0 0 C 11-34
4751 Ai.- Putt 'acWti.. 7)4,000 754.000 0 754,000 601,911 10.171 135,141
4715 o..a:.1 1Ada.1' 'ackA.. 240,"5 240,'" 423,14' 664,140 0 0 664,140 1-22
4710 AehaCM aM ID'ri.I'OClMIlc '1& 64 . t6, 67 ,924 ..6,37J '1.549 61,5U 0 0 C 11. :u
14774 Aada1 fbocoanpb 35,000 ",000 .9,396 25,604 13,604 0 0 C 11.36
4"1 C1t:)" a.dL'. hntt:1U'. 30,000 30,000 -4 ,531 25,461 U,461 0 0 C 11.37
'711 '1M .t....e hlUt.cba ,
26,160 24,110 700 24,010 24.110 0 0 C 1-23
lUll CIA r..DII ~dt1QQ 3.15,'00 S15,IOO 0 '25,100 0 0 'IS , 1100
4 ,. 'Ill,. Drift 19,000 11,000 0 1',000 0 0 19,000
'7" fdac. CeA'tnl eo-'t8l' 51,171 51,171 0 51,'11 51,171 0 0 c
t 4111 c:c.p.cu J.qvip · , D 33.290 33,290 0 ]3,290 0 0 33,2'0
4no ....1.lcIa~/c7Jle..tt.1' 1","0 1,",510 0 159,""0 119,100 0 40,480
4"1 ,.... Dlrbe-CII 19.000 19 . 000 -19,000 0 0 0 0 C 11-38
.u" rt.u bc.o . , I 29.600 29,600 0 29,600 0 0 zg , 600
'47.J OIIia "tvOl'k n... 10.200 10,200 0 10,200 0 0 10,200
41M ft10 hntll' .10 5,000 5,000 0 ',000 0 0 5,000
47H ON c.c.,..aCII' ..nork 0 0 19 . 85' 19,'" 0 0 19,1:13 1-24
I ....Tocal 1,979,103 1.979,301 "'5,616 2,334,924 1,041,54~ 10,17' 1.2I~ ,204
.- <
, 68
- -"
, CIT1 C1I a.ul.UUD
f'IC;CI.UI , lI'tUUI llItiny
DIU QUAl.t'DI Daube I, 1"1 - .hma 30, 1HZ
I Aca.l Ixpe
.....c Awot1ah1.. I.rrlMd hoJeat as- AftJ.1ab1e,
Deuript!.oQ 10/1/'1 ,..,...... "-..:au ....c 'fQ Dau ~ Ila, ......
I c-..nl hhUo ",JlAhl..
Qanp
I 4201 100 ~ ladlo .'C' 4."5.~3 4.472.'''' 102.'37 4.57'.513 4..UO.OU 17.06' 11,420 1-'
4110 Tl./Fa.l raellic1 416,167 "H.1I7 0 416.167 3.500 0 U2.667
un Ifotodl..s !quip MLIP '.440.110 ',4".314 0 ....".310 '.~32,'46 0 1.922."'4
I 4213 Kocon...cI Iqalp -Cub 1.763,464 1,068,315 0 1,'''.325 1.467.41) 13.'45 317.497
4Z1' Ca.pucar L1ak 'ot~r. 14,000 14.000 0 14.000 0 0 14.000
4ZI1 Graad A.. c.r... Project 3......"'. 3.U'.4" 0 3.UO."'1 3.472.." 16.016 219. ~"
4210 ,..1 'I.u lDha:Dcaeec 51. 'U 51,'" 0 .,. .961 16.74' 0 35,222
I hb-foe:a1 19,110,530 19.196 ,'54 102.937 1'.2".191 15,16'.623 116,41' S.219.1"
. .
UQ' .u .Amaa
I 4410 I1eccrle&1 'o..u "'c_ U,OOO '.37' 0 3.37' 3,379 0 0 C
4412 Catnl ..nd.ttlq 7t,000 70.751 0 70,7'1 70,751 0 0 C
441' I.u4 Acquhltloa Pha.. 11 3.U'. ,,,, 3.449.535 M914 .000 2.465.535 1.479,966 0 915.569 11-'
t *1tJtiiim.fu'7ltiq1iUt~tf~i-'7.i4""'l"~mLl~~".-'" 'i.'''.71~'I~{ ~"Jf;7J'.'''':::'~' ,:. 0; ..'Y:'.. ':::;..l~;.:..C f
-- ... "" w.....t:.r"..l,iO.w -; \:. ..... . ~ -....... -...'I'I,J.... I +. - .'
"IS C1~ &aU bD41Uoa. 0 0 10 .000 20,000 0 0 20,000 1-'
hb-1'otal 5.464.5" 5,450,37' -954.000 4.416,375 3.410.106 0 1.005.'$9
I h:f'''~. lldat--~.
_,. S-JZ' luq, KulaI~C Proa 10',toO 0 0 0 0 0 0 C
4501 All' Coodlticoel' leplae.-o.~ 7,UG 0 0 0 0 0 0 c
I' """ Ioof "phenac. 547,12.5 513.'00 0 513 .100 399.221 0 114 .57t
4510 ~ Coad "pla~~MC1C1 U 224. ,,, 124,9'9 0 U4."9 '1.'73 0 132.'"
un CU'pet bplac...-t . 90.000 '7,045 0 .J.045 '7,045 0 0 c
1,..,11..... ....... 2,52,107 252,007 0 252.107 237.249 0 15.551
. . ....Toca.1 1,231,72J J .071,""1 0 1.07'.'>>1 11'.4" 0 263,103
",' .
'.,;~. ......1'1~90'1'.
I' 410S Io1.u lilta' Ruun 14.331 10.730 0 10,730 10.'130 0 0 c
,~t"* h~/'enOQDll 80fnan 114.400 114.429 0 114.429 114,42' 0 0 c
'~\itse Co pi utica hoc...ore 4'.200 0 0 0 0 0 0 c
I'\~JI AU ran. raol..U.d.. 754.000 754.000 52.173 106.17S l07.nl lo.n. 111.014 1-10
- . o..al te4a.~ Pacu,_ 240.995 664,140 -210."5 453,145 47.U9 0 405.41' lIMI0
. ~ ~ ... IImnllmaC 8u 64.'" 'I."" 0 '1.549 11.54' 0 0 C
t. .6sriD1 ftotop'apk. S5 .000 15.604 0 U.'04 2,5 .604 0 0 C
_GI,1: CJ.atl'. 1udt1&U 30.000 U.461 0 13,461 2,5.46& 0 0 C
., .
" . 'arMt Iuarlaciq 26,NO 24.'10 0 24,'10 24,'JO 0 0 c
1M ~ loq1ll.bl. 325. .00 32,5,100 .315,100 0 0 0 0 11-11
.~,..., 19.000 1'.000 0 It ,000 0 0 1',000
I . . ~e..n.l eo.nter 51. .71 '1,'71 0 51,'71 0 0 51,871
Sqdf.liD 33.290 3).2tO 0 33,290 12.'71 0 20.41'
. ." ~ AC/tTfe..Ctar 159.510 159.510 0 159.510 119.100 0 40.480
,-""...cD l',noo 0 0 0 0 0 0 C
..'" . , I 29,600 29,'00 7.533 S7 ,133 . 37.133 0 0 C 1-11
c ~ ".
.1.oe~,.1*OCk flu 10.200 10.200 0 10,200 1.1" 0 1,305
,~ no 5,000 5,000 0 3,000 0 0 5,000
,
. ~ .twlnlL 0 1'.153 W 20,079 %D,O" 0 0 C 1-12
\ 1,97'.103 2.334.'24 -476,N' 1.'''',061 I.U','DI 10,17' 731,57.5
52
...,..< ..,',. ,.;
,."" .
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-
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CJarwata',llonda
CAPITAL IMPROVEMENT Jt1ND
Pine Qu.uter /ul]tmdmeutl
Py Im.P3
L Increue Amendmaua
28. 31$-4222 Motorbed Equlp:aent · Cub 'fJ
To recon1 alludJet tnDSf4t of $ 504.131 from' 15-(213, MDtoriJle4 !qu1pmd. Cub. in
onltt ro mow ~ to &be c:umm pbIN of IhJJ pn)1fIDlt IDl! c1o,e prqJeot 3~213,
wbicll II DOW l;OqlJoto.
t1fiDJj~:\i1iiI~'7,~!1~'
~'''!~~~o.~~~,:.,ot 'J,300,000 01 ~ AmdiD, III elCb.alp rot
11,300.000 of ComD'lu~h7 :R.ed....c1opUVlnl AJ=y l\m4loa u approved by tho COmmllliOll
in September 1m.
so. '15-4601 Consolidated CIf1 Ball
To rocoM. 'budp tnDltcr or S 1.444.44 t'roul315-441'. Cit)' HtJ1 Rc&1d1tiOl1l. to prcvi.dt
,ddlflouJ ftmdiD,c to tho Omaolidatad Cil)' Hall project- and close projl!d '15-441$, 'A11lch
it ~ complete.
29.
31. '15-4102 A.D..\. TnPsltIoD PIau
To awcord . bucI,ret loa.. of. 64,135 01 ~ from tho ~, UDdesipatccl
f\md baJmoa or the Geftl PImd, a IDcnut of $10,566 ftoIn thI Bridp Pad, a
mere. af $$,226 f'toa1 U= Omp fwd. ID IJXI'IItSI of $32,318 from tho PmIq PUDd,
1Dd.1.DcI-.st ofS96,," from the M1riDa P1md, for. DOt buqctiDmua 01 1$".200
to utdWlh prqftc:t '1$..f702. A.D.!.. TIIDIiJ1ml PIM, to pmidD tund10I for the prqjlCt.
.ApprowcI,'>' the ~JAiOll 0Il1/Z1l93.
32. . 315.-4m Applo !Ct. - Bumu R'1OuteelI, '
To moont I buqtil.acreut or, 136.20 01... purc2we ~ to provldo fuodiaa for
tho pwchue of ClOGlpUlIr bardwua for Ibo Bmaan lleaoutOel Dtputmeat. Approved b1 tbI
~;-'GIl oa 1121193. i
D. JU.fI02 8Cft<<l.v4 Creek Storm SlIfD tfpando
To IIlOOl'd . Wd:act IzUIftf of S 378.m from SiS.2An, SlIYcaIOa Cnek IIonD b*m
Uppdo - Pba.Io I, to provJdI addltioa&1. ftm4ina 10 s&. ~ pb.w of tblJ propm -
10 dOlO psoJect '15-249%.
S4. 31506104 SlonU Dn.IDaI.ll . R
To RC:OtYJ tho Iol1awiua budplltaDlfm to n:ICO,mm ad4ftJoaaJ ~ for tho ClQl'1QI
phue Dr ch1I prcdect aad to c10te the f'ol1oo.Mn, pnljoca.
hcfaeHraElll'et from 315-2414.
JoffotdJ SllCOI S lO,l'l.~
Judie! ar.zWcr ftom 3J5.2496,
SCOnD DraiDIp 'k A II
339.127.00
"
Not Budaet Amem1!MDt
$ l~9.3~8.M ."
~3
stSJ1 Z9S ~le : '0-1 3'tH::l
l d ~:l 96Gt'Zt'Nn[
&:'t1:f.4!:1 ~~ : ~
'liST Q.NllAl CCtobtr \, \Wi . lIfl:eaM" II, 10'
o\ct\Mi' Expendll u""
ludtn A/Itrdtd 1....liM 'l"OJ"' cp.n Av.,alblt AIiend
OttcrI ptltn 10"'93 'rw Qtr Menhetlt. 1ud,1t To gUt InNdM' '.lance 1'.fUI- l.f
01,... CCtn"nued)
&Z2O 'till Iltt Imanc-.nt 51.'" ".HI 0 5' ,961 3S,48T 0 '6,41'
4Zt1l1otortltd II;:p,dp -L" 1,116,500 1,116,100 600,000 1.''',$00 0 0 Z,416,500 I-V
0 4UI IIottr'pd I~lp -CUh 6!1,9OO ",tOO 504,111 S70,aJ' 0 0 SJ'O,0l1 J '28
""ot.l 11,'12.291 ",'82,291 -471,"7 2O,m,:S74 '.,''',021 t6,N4 3,806,oa
Cf tv hU ",...
441J LIIIS ~,.Itton "'" II Z,465,S3S 1,4".511 0 2.,465,115 ',12',269 0 m,u.
64'" .... "....., r &.DoIII'I'" t,tH,no ',_.hl 0 I,..,no t,926,110 . . .1 HZ9
f
~tJ CItY RaU .,Iocat'on 20,000 20,000 -1,444 ",556 'IS,S" 0 0 C 11-3'
....rot.l 4,"2,24' .,"2,2" .',444 ' 4,4'O,BO. 1,4n.53' 0 939,26'
".d IdfN KI' hi If\MOf
,'" 'oe' lepllC.-rt1 608, JZS 601,325 0 _,32S 51a,4111 0,914 l1,t'l
"" Air Cond IIp'K~t-cltY \I 1",139 319,919 D 3'P,'D 10',409 0 218,510
-U,I bIf ........ 279,107' m.807 D 279,BG' Z68,m 0 ,. ,012
dIJ II. & Klint ..llIt1 250,000 ZlO,DCIO D 250,000 D 0 2$0,000
.'otal '.45I,D7'1 '."',07' 0 1,'''.071 aa6,6a ".n6 117,454
CItY lilt
-"01 ccnottdltld CI ty JaU 7.109,S20 T.SOf,3Z0 , ,444 ' 7,5'0,76' 11,113 a 7,''',451 1-10
Slb-YoClI ".'",saG 1,509,320 1,444 1,510,764 1',"S a 7, WV', 451
"'",UIMOUI
4TOt "M I 01"1 COIIMlr Upgrlcb 2S,ooo as, 000 0 :IS ,000 0 a 25,000
4702 11M 1rw"ton '1.., D () ,", ZOO 599.200 0 " sw,m 1-)1
4'" AI' "" '10'"'''' l'Bt,17'S nt"n 0 78',173 6Sa,!I" lS,m 51,280
"'" ...,.t L.q.r ,...... ,u,m stl,US 0 5H.NS J04 ,141 40,5" 1&S,m
4186 ....... · .-i 19.000 1P.DOO 0 ",000 D 0 19.000
47" ~ ....P , a D s:s ,290 J] ,_ 0 ".290 t2,en 0 2:0,41'
4M Dc.p& 'OIpr/typlt,tttf ",, !eO '59,'80 0 "9,580 119, tOO 0 40,410
4191 Tope DrlYH:II 'VI JO,ooo 10.000 0 JO,ooo 0 D 30.000
..", ~ ""p-P&tltll ll.tI 57,100 11',200 0 57,200 0 a 51,200
479' MaW lied,,,, aepllOlIIX1t '0.000 50,000 0 SO.OOO 0 a 50,1)00
.719 Awl. f'C · IfI.altaft l..1M!NttI 40 ,OGO ~,OOO 116 40,'36 0 0 4O,lU I.JZ
Nt!'r~l 1,706,. ',706,868 ," .336 a,306,Z04 1,0"',345 125,817 ,,'04.~
UTILITlD
~ht utility
"., A Utr\'. Cl"ttk IIJIpI"I 500,000 '00.000 0 SOO,COO 0 0 500,000
". tllVW. Crotk IJlpt'V I, f'DO,OOO I, 7'OIl, 000 m,~n 3.071,671 21,2:US 0 ',057,454 1.3]
6tell SUMr 1M1ltV lIprYhl'ClP 1,I,S,640 1,113,1&0 .0 1.J1J,MO 2,250 0 1,~n ,'"
'''4 ItMW Dral..,. II . 941, S4lCl 143,'00 149,309 I,m,. 3OS, JZ' '2,600 9S4,MJ 1.34
.'01 MMtIt l...torll~11 B,OOG as ,000 19,060 64,040 2,265 0 ",m 1-15
_TMet ',182,140 1,112.140 761,OZ1 ',149,361 331,059 11,600 5,765,'1'0:1
Vlmf' ..,/It..
mil WI- . , . 1.521,145 1,'11,665 a 1,'27,", 1,291,51] a Z2t .151
SOl &.1M ..t~tfon 1,661.491 1,660.'" 0 2,"',495 ',380,414 ZI,961 t,259, '4l)
67UJ MIllet ctMletWt .1'011.... 666, '" ~.141 D 666,141 5D,,8I'/ 0 "",16' ....
6106 tv'U8 bplMlon 1,049.* 1,04',034 0 , ,049._ 13',611 0 209,4ZJ
0 f10f III In COf'iStruoClon 1Z,IT6,1U 12,116, t81 I) 1Z.I76,.a 7,271,667 S64.566 "W,St(.9
53
~ ~ El8 : '(H 3-Oid ~I.:l ~:f3J.I:~~
~d Won: H 966 J '~J 't-(1!' L<QI.:l
......... ,'".. '" "...", '
.......... T-lr"
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"
Clearwater, Florida
CAPITAL IMPROVEMENT RJND
Mid Year Amendments
FY 1993.94
I. Increase Amendments
16. 315-93488 Marina Fuel Tanks
To record I budget increase of $17.225 from unappropriated retained earnings of the
Marine Fund to establish I project to separate the marina diesel fuel tanks. u approved
by the Commission on 4/18/94.
17. 315-93516 Main Library. Third Floor Renovations
To record I bcdget increase of $35.000 of General Fund Revenues to establish a project
to renovate the Maio Libmy third floor unfinished storage area creating administrative
offices and I conference room.
18. 315.94416 Annex Properly Den)opment
To record I budget Increase of SI00.000 from unallocated infrastructure t.u funds to
establish I project for preliminary costs for the development of the Annex property.
19. 315-94601 Comolidated City Hall
To record I budget increase ofSlSO,6S4.85 from infrastructure tax funds of the Special
Development Fund to provide additional funding for this project. IS ratified and
confirmed by the Commission OD 3/17194.
20. 315<<94712 En,ineerina Network
To record I budget increase of $3,000 of Gcncra1 Fund Revenues representing aD
operatinglramfer from Public WorblAdminUtratioo. for the purcbasc of software.
21. 315-9411'''''' r Baytront Mart
To record I budget increase of $1.776,400 from unaUocated infrastructure t.u funds to
establish. project for the renovation oflbe former Mua BroIhCtS building. representing
funds retumed from the Atrium Fund, u approved by the CommissioD on 3/03/94; and
I budget inaase of 5723,600 from unappropriated retained earnings of the Special
Development Fund to provide additioaal fundinB for the project, for I total budget of
$2.500,000.
22. 315~719 Community Outreach Video Equipment
To record I budget increase of $40,430. of lease purchase revenues, to establish I
project for the purchase of video equipment. IS approvccf by tho CommissioD on
4/18194.
23. 315<<94720 Risk Computer Equipment
To record a budget Increase of $27,500 of lease purchase financina to provide fundina
to establish. project for the purcblse of computer hardwaro to support in-house
handling of worke..' compensation and casualty clainu.
24. 315.94752 Air Parle Facilities
To record I budget increase of $16,500 of General Fund Revenues reprcseDtiDl
operatioa savini. of Public Works/Airpark Coordiaation, to provide additional funding
for environmental audit and rehabilitation work aecdod for the permitting and
coostructiOD of throe DCW hanglJ'S.
47
~
~'-lI~ ..........""'.....,.....
-
CAPITAL IMPltovtHUT P~OClAM
HocaAM .. STATUS stH4ARY
MID fEM:: October 1, 1993 M Mlrch 31, 1994
ActUIII Ellp
luctget bendtd Ittvtetd Project Open Avail,blt Mend
Ot.criptlon 10/1/93 Prri Qtr AMIndIlenta ludgtt To Dltt E nc: IIIbr Ba\ anc:e Status- ..1
lui ldiM Hlfnttntnc. (Conttnuedl
94512 1001 .cp.trl 337,393 317,393 0 317,393 31',871 360 22,162
9'513 Ildg .. Malnt FKlllty 250,000 250,000 0 250,000 359 0 249,641
I4b-Tot11 1,668,071 1,678,071 0 1,678,011 1,092,105 55,183 510,1&0
~Ity MI'l
94601 COrwollct.tMf City H.ll 6,726,154 6,726,154 150,655 6,376,809 6, '786, 180 92,579 -',950 '-19
\\4602 fUllclpal Servlcn Ildg 10, BOO, 000 10,800,000 0 10,BOO,000 1,013 0 10,798,987
SIb-Tot.1 17,526,154 17,526, '54 150,655 17,676,&)9 6;787,193 92,579 10,797,037
"'lc.llMeOUS
94701 PI.., & Dt"i CClIpIter Upgrade 2S,000 25,000 0 2S , 000 0 0 2S,000
94702 NJA Tr_ftlon Pllft 635,860 635,860 0 635,860 262,512 21,204 352,144
~7D4 CIty Cl,rk COIpUt.r UpQr'" 40,000 '0,000 0 40.000 33,218 0 6.782
94706 CIS .etwork UpGrade 11,500 11,500 0 11.500 0 0 11,500
94709 LlSIll Network Upgrade 27,240 28,as8 0 28,858 28,858 0 0
94711 sand tel)' Powr Line 20 ,000 20,000 0 20,000 4,2" 0 15,789
94712 En8fnHrfng IIltwork 68,010 68,010 3,000 71,010 6,470 0 64,540 '-20
94713 Alrperk Mutlr Plen 650,000 650,000 0 650,000 0 0 650,000
94714 OOY'ltown Itdevel~t 0 250,314 0 250,31' 0 0 250,314
94716 ItlPP' lulld'ne leh8b 0 18,502 0 UI,502 3,392 2,405 12,705
94717 IayfI'Gftt Rerttt P1~ 0 o 2,500,000 2,500,000' 0 2,7'50 2.497,250 1-21
94719 ~fty ClutrelCh Video Eq 0 0 40,430 40,430 0 0 40,430 1-22
94720 II.k CClIIIpUtt,. Equl~t 0 0 27,500 27,500 0 0 27,500 1~23
94752 Air Part ,acUltl.. 806,173 806,173 16,500 822,673 719,138 5,500 98,035 1-24
94155 Gene"al Ledger P.cUp 516,560 516,560 0 516,560 468,811 292 47,457
94 1M fIeIIOry . A.4 19,000 19,000 0 19,000 0 0 19,000
94791 Tape Drive-CIS '93 3D, 000 30,000 0 30,000 0 0 30,000
94797 ~el" fqJfp-P.rb & he 51,200 51,200 0 57,200 39,189 15,465 2,546
947'98 Meter 1.8dina leplaclant 50,000 50,000 0 50,000 0 0 50,000
kO-Total 2,956,543 3,226,977 2,587,430 5,814,407 1,565,799 47,616 4,200,992
UTILITIES
'toMlWlter Uttllty
96101 All". Crnk Ir;wv 500,000 500,000 0 500,000 4,503 0 495,497
96102 Ittwn'. Creek IIlprY 3,078,672 3,078,672 0 3.078,672 211,299 80,313 2,787,060
"'03 IbIIt r eMIt t tv IIIprV/Prop 1,832,340 1,832,340 0 1,1132,340 2,250 0 1,830,090
96104 Ito... Dralnal' a I I 2,065,154 2,065,154 0 2,065,1S4 621,500 365, Tl7 1,077,871
"'05 Mabltet lutor/lrp-oveanta 19,040 IS9 ,040 0 89,040 15,948 2,475 70,617
961011 Pollutant Stor.go Tn It_ 90,500 90,500 47,141 137.641 0 0 137,641 J-2S
kO-Tot.t . 7,655,706 7,655,706 47,141 7,702,847 855,500 44a,565 6,398,782
Vate" twtOl!l
96703 Iyst.. a & I 2,0",665 2,077,665 253,774 2,331,09 1,793,002 0 538,437 '-32
96704 LInt a.loe.tlon 3,168,495 3,168,495 0 3,168,495 1,503,999 494,156 1,170,340
96105 KIt." Chan;eout progr. 616,848 &16,848 0 816,848 663,189 14,750 138,909
96106 lyet. ExpanI Ion 1,099,034 1,099,034 115,000 1,274,034 ' 1,042,377 6,175 225,432 1-33
"707 RaIn Con.tructlOf\ 12,876,182 12,876,182 0 12,876,182 8,862,29'3 4,365 4,009,524
"no I..ervol r I' Utt I. 1,015,781 1,015,781 0 1,015,781 938,959 42,061 34,761
9671' (nall..rl". '....Yater 'ord 607,052 607,052 0 607,052 330,756 0 276,296
9672' Iytt_ It & It -....lntlfWlC. 540,149 540,149 .50,000 490,149 4D,520 0 56,629 11-16
96122 LIM ..loc:.tlon....lnt~ 370,000 370,000 .50,000 320,000 22,113 2,730 295,157 11-17
"724 WIll IIiIp & Uattr TreltMnt 908,39' 908,39' 0 908,39' 762,1"0 0 145,581
S5
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Cleanvaler, Florida
CAPITAL IMPROVEMENT FUND
Third Q1w1er Amendmen15
FY 1993.94
I. Inc:ftase AmEndments
9.
315.93482
10.
315-93484
11.
315-94602
12.
315-94712
13.
31s.904717
--_"
New Pier 60
To record . the followina bud,ct transfers of infraslNC~ taxes from 31S.g2332.
Sidewalk R..&R City.
Budget b"ansfcr for final inspection service work
$21,250
BudJd b'mIfcr (or modificatiOl1S of the positive
vmtiDB system
U!Q2
S23 .250
Net Budaet A~meat
Old Clearwater Harbor Bridae RemoYll
To record . budj'd transfer of $19.80 of Bridle Revenue from 315-93479, . Clearwater
Pass Bridae Monitorin,. 10 provide additioo.a1 fimdm, for this project and 10 dOlO 315-
93484 which ia now complete.
Municipal Sa flcalPubUc Safety &: Pollee Comples
To RlCOI'd . budp iDcrease of $550,000 of Special Deve1opmc:ot fuDdiba and . budact
inaease of$1 ,544,356 of in.frastnY'..tute tax, for. total budget amendment of $2,094,356,
10 provide fuudina for the $1,500,000 Donnell consultant contract Ippt'Dved by the
Commisdoo OIl 6/16194, and the $1,394,356 Crcative/Been; cootract approved by the
Commiatdoa on 8/15194.
~ Network
To record . budJd incrtase of $13,000 of seucral fund revenues for the purchase of
hardwa.re aod software to upamde the computer system.
IIarbonIew Calttr
NoCe - T'bia pI'qjtd'. name bas been c:bao8ed from Bayf'1'ODl Markd Place. to
IIarbonIew Cmtlr as dl.reded by the Cormnl~ OIl 8/011M~
To record !be followm, bud,et .mendmenta to provide additiooal lundin, for this project.
Trmafcr of infrutJucture tax from 315-93287,
Downtown Community CeoU:r
$680,000
Transfer of Community Redevelopment Aieney revenues
from 315-94714, Downlown Redevelopment
lSO,OOO
BudJd i.ncrase of J(UeraJ fund revenues
represeatinSIbe return of apitat from the Atrium Fund
Net Bud,et Amendment
S3S.120
lJ.365.120
42
"
CAPITAL INPlOYE"EIIT PllOGAAM
PlOGU.IQ & STATUI SUI4AlY
THllD flUARTEl1 OCtober " 1993 - Juw 30, 1994
Actual !JIp
ludget AMended Revlaod Project Open Av.tlable Mend
Descrfptfon 1011193 Pr.... atr ,...lChtnta B\.doet To DIU Encunbr IIlanee St.tus. hf
lufldlna Mefntenance
94509 Roof "pllc-.enU 6aO,325 690,325 0 690,325 678,506 0 11,819
94510 AII' Cond Rep\lc~t-Cfty U 400,353 400,353 0 400,353 157,374 2,489 240,490
94512 .oof .eplfn 337,393 337,393 0 337,393 327, 137 360 9,896
94513 '\de & Mafnt F&cllfty 250,000 250,000 0 250,000 359 170,7S5 78,856
~'ot.l 1,668,071 1,678,071 0 1,678,071 1,161,376 173,634 341,061
thv Mill
94601 ConIolldated Cfty H.ll 6,726,154 6,876,809 0 6,876,809 6,786,180 7'9,213 " ,356
94602 Mu1 lvealP Saf.ty & Pol tel 10,800,000 10,800,000 2,094,356 12,~,356 14,319 0 12,880.037 1-"
S\b-Tot.\ 17,526,154 17,676,809 2,094,356 19,m,165 6,100,499 7'9,213 12,891,393
IllJctll~
94701 'len & Oev ec.p.rt.r UpgrMio 25 ,000 25,000 0 25,000 0 0 2S,000
94702 NJA Trlnlft'on Plen 635,860 635,360 -82.117 553,743 343,214 63,565 146,964 JJ-6
94704 Chy Clerk CCIlIpUt.r Upgnde 40,000 40,000 0 40,000 33,218 0 6,782
94706 CII Network Upgrade " ,500 11,500 0 11,500 0 0 11,500
94709 Lev-I I.tworlt Upgrlde 21,240 28, asa 0 28,858 28, ISS8 0 0
94711 land leey POWIr LfM 20,000 20,000 0 20 ,000 4,256 0 15,744
94712 !nG'nHrlng IIltwork 68,010 71,010 13,000 84,010 6,470 0 71.540 J-12
94713 Ahperk Mutar Plen 650,000 650,000 0 650,000 0 0 650,000
94714 DCM'\tCM" Redwel~t 0 250,314 -150,000 100,314 0 0 100,314 11-7
94716 ItlflPl auf ldlng "hm 0 18.502 0 1a,502 6,712 0 11,no
9tt717 -~... Cent.. 0 2,500,000 1,365,120 3,8615,120 745,383 1,703,934 1,415,803 1-13
94718 Afrpark/LnfHl Ifta 0 0 16,555 16,555 0 0 16,555 1-14
P471P C~lty OUtrMdt Video Eq 0 40,430 309,570 350,000 zas,431 60,422 1,147 1-15
"no .llk CCIIputlr E~Ir-nt 0 27,500 0 27,500 0 0 27,500
94752 AIr '.rk faclt'tl.. 806,173 822,673 0 822.673 724,5M 0 98,oas
94755 General L-.r Package 516,560 516,560 0 516,560 468,811 30,7'92 16,957
94 7'B6 "-ory - A-4 19,000 19,000 0 '9,000 0 0 19,000
94791 Tlrp. Drlw-CII '93 30,000 50,000 0 30,000 0 0 30,000
94797 Carflut.r E~fp-P.rka & Rec 57, ZOO 57,200 0 57,200 39,189 15,465 2,546
94798 Meter I!eadlna .tplac....,t 50,000 50,000 0 50,000 0 0 50,000
sw.Yot.l 2,956,543 5,814,407 1,472,128 7,286,535 2,689,200 1,874,118 2,7Z3,1S7
UTILITIES
I to,..,.t.r Ut II J ty
"'01 At len'. Creek Iqx-v 500,000 500,000 0 500,000 4,503 0 495,497
96Ull ItlYW\'. Creek IIIIp7V 3,078,672 3,078,672 0 3,078,672 263,66$ 312,723 2,502,284
96103 IbIltr Qull Ity IlpI'VlProp 1,832,340 1,832,340 0 1,832,340 4,350 0 1,827,990
96104 'tOnl Dr.fnege . , . 2,065,154 2,065,154 0 2,065.154 931,387 142.796 990,971
96105 Illbltlt RtGtor/lllpf'ov.tntl 89,040 89,040 0 89, D40 18,224 1 ,350 69 ,4UI
~1oa Pollutent ItorlOl Tn R_ 90,500 137,641 0 137,641 126 135 , Q()l) 1,a15
~Toul 7,655,706 7,702,847 0 7,702,847 1,222,955 591.869 5,888,023
IIJ.ttr IvIt_
96703 IytU_ . & . 2.077,665 2,331,439 0 2,331,459 1,864,481 0 466,958
96704 Lh.,. a.toc.tlon 3,168,495 3,168,495 0 3,168,495 1,523,911 680,668 963,916
96705 Metlr Ch~ progr_ 816,848 81'.&48 0 81'.848 706,906 7,995 101,947
967'06 Int- EJtOlnllon 1,099,034 1,274,034 0 1,274,034 1.102,717 1a 171.299
96707 Main Con8tructlon 12,876,1G2 12,876,182 0 12,876,182 8,949,796 1,988,890 1,937,496
N710 ....rvo,,. II W.1I. '.015,nn 1.015,711 0 1,015,711 960,501 21.670 33,610
50
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Clearwater, Florida
CAPITAL IMPROVEMENT FUND
Fint Quarter Amendmentl
FY 1994~5
Incrtase Amendments
:nS.94714
315-94717
315.94752
315-96110
315-96201
341--96301
341--96302
341-96303
Downtown Redefelopment
To record a budget increase of $874,090.25 of Community Redevelopmetlr AleDey
revenues representin, the appropriation of CRA funds for downtown development u
approved by the CRA on 8129194.
BarbOnIew Center
To record a budaet increase of $2.936,330 of -Penny for Pincllas- infrastructure tax
revenues representina a l~ from the Central Insunnce Fund to the Special Development
Fund, 10 provide funding fat the extension of contracts. for the completion of Phases IA
and 2 of this project, IS approved by the Commission on 11117194.
. Air Park Facilities
To record a budget increase of $39,478 ofFJoridl Department of Trmsportation fUndio,
represenliog matching funds received, to refleclactuaJ revenues received in the project.
MulletlBishop Cr'ftk DrailUlie
To record a budget tnnsfer of $60.000 of stormwater revenue from 315-%103.
Stormwater Quality ImprvlProp. to establish. project to improve water quality in the
Mullet and Bishop Creek: drainage basins u approved by the Commission on 1130/95.
NE AWl' FatUity. Bond
To record a budaet increase of $35,356.16 of revenues from other municipalities
representing funds from Safety Harbor to match budgeted revenues with actual J'CVenues
received.
Pinellas New Gas Mains and SerTice
To record a budget increase of $3.661 .685.50 of lIS bond revenues to establish a project
for mains &. terVices. propane and eo,meeri.n'lCf'Vicea for the PiaeUu Expansioa. 'IbiI
project replaces 315-%356, Uquid Propane Gn Service, which is beina closed, aDd is
one of five projects replacing 315.96359, Pinel1u ExpllDSioD which i. beiaa closed. The
ale of tho bonds was approved by the Commipiou on 9/12194.
Pinellas Gas System Impro?emen.ts
To record a budaet incn.-ase of $700.000 of au bond revenues to cstIblish a project for
meter chanSes and the Indian Rocks Bridge project for the PineDu Expansion. Thia ia
ODe of five projects replacina 315.96359, Pinellu Expansioa which is beina closed. The
sale of lbc bonds was approved by the Commission OD 9/12194.
Pinellas Gas Line Re1ocaUon . Public Work Projects
To record a bud act increase of $960,000 of aas bood revenues to establish a project for
mains and services for the Pincllas Expansion. This is one of five projects replacing 315.
96359. PineUu Expansion which i. beiDa closed. The we of the bonds was approved by
the CommiSSiOD 011 9/12194.
40
I
.
.
.
--
a
.
.
.
.
.
.
.
.
.
.
.
.
.
L
Clearwater. Florida
.
a
IfI
.
III
I
II
.
.
II
.
.
.
I
I
II
I
It
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"
CAPITAL IMPROVEMENT FUND
Mid Veer Amendments
FY Im.95
IDcftase AmmdmeDlS
22. 315-94717 .
23. . 31S~722
24. 315~728
25. 315-94729
26. 315-94730
'. I_ ." r ~,.
IIartJorylew Center
To record tho {oUowiDa budiet increases (or the mDOval of rupport colulDDIlDd tho
purc:buc of furniture. fixtures and equipment. u approved by tho Commission on
2127195. and for infnstructurc improvementl for restaW'IDts u approved by tho
Commiasioa oa 514/95.
A budiet Increase of unappropriated retained earninp of the
Genen1 Fund for fumiture. fixtures &: equipment
$200.000.00
A budiet increase of unappropriated retained eamin,. of the SP'Cial
Development Fund for coluam removal
175.000.00
A budpl increase of unappropriated retained eaniliJgs of the Special
Development FUDd for restaunnt infrastructure
216.000.00
Net buded amendment
1591.000.00
PayroWBuman ResoW'Ce System
To record the foUowia, budaet ammdments to provide additional fundin, for this project.
A budpt transfer of Administntivc Servic:cs revenues from
315-94786, Memory - Aw4. to close the project
$19.000.00
A budaet increase of Administrative Services revenues
25.000.00
A budael increase of lease purchase fuudiDS
13~OOO.OO
151.000.90
Net buded ~mmt
Tourist Center JleDontJoD
To record a bud,et transfer of $11,720.46 of GeoenJ Fund revcuues from 315-94716.
Steppe BuUdina Jlebabilitation. to establish a project to renovate the Chamber of
Commerce Tourist Center buildine.
Enterprise NdworklWAN Connections
To record a bud,et lrIDJfer of $90.000.00 of General Fund revenues from 315+1603,
Municipal SelVices Complex Tcchooloay. to establish a project to create a fiber optic link
between the Municipal Services Duildine and City Hall.
Utility System Uparade
To rocotd a bud,et Increase of $50.000.00 of lease pwdwe fundioa to eslablir.b a
projoct for the purchase of two DEe Alpha compulaI for utilities.
46
I
CAPitAL ."ROVEMENT 'ROGRAM '
, PlOCMM & STATUS SUtWlY .
"'11' OUAAtEIs October ,# 1994 to Dtcllbtr 31, 1994 .
I Actual Expenditures
ludoer hvt.ed Project Open AVlllabl. ADtnd
O.nrlptfCW'l 1011194 .u.ncbtnt. 'ud;.t To DIU E rlC\lli)r BDlanc. Stltus Rtf
I GI:NElIAL PUBLIC IUILDINGS & EOUIPHfIl'T (CONTINUED)
~t ldlm ",tnteNnet
94509 loof aep\lC-.ntl 793.325 793,325 618,506 4,7aO 110# 119
I 94510 Air Ccnd ItplKe-Clty Wlcit 475,353 475 ,353 169,147 0 306,206
94512 loof bpelrs 349,393 9,510 358,903 327,137 6,400 25,366 1-13
94US .ldg & Malnt 'Kill ty 250,000 250,000 160,942 ",800 77,ZSa
I '~Tot.l 1,868,071 9,510 1,an,581 1,335,732 22,900 518,949
tl(v "tU
94601 CGnIollckted City H.U 6,876,809 6#&76#609 6,788#245 0 ea,564
I ~ Mun Ivca/p ..f.ty & Pollee 20,000,000 20,000,000 '#018,300 ,# 113.069 17#868,631
94603 IIl.Il Ivca C_l.x Tedmology 0 .U5,OOO 415,000 0 0 415,000 1-14
Sub. Tot.l 26,876,809 415,000 27,291,809 7,806,545 1,113#069 18,372,195
I Mllctlltneow
94701 Plln & Dw CClIflUt/tr Upgrllde 2S,000 25,000 0 0 25,000
I 94702 MA TrlNhten PllI'I 553.743 553,745 504.669 6,571 ,42,503
947D4 City Clerk COIIIpUt.tr Upgr.a 40,000 40,000 33,218 0 6,7S2
94705 ,.,.,clal Syat_ lJpgra 66,000 66,000 0 17463 48,531
94706 .1 ..twork UpgraM " , 500 " #500 11 ,435 0 65
I 94707 Occ Ltc/Code En'/"", Upgncle eo, QOO 80.000 0 0 80,000
94708 lcon OaY/ten P.,.. CtIq) Upgra 49,480 49,480 0 0 49,480
94711 hnd I:ey Powr line 20,000 20,000 9# 756 0 10,244
I 9'"2 Enri!fnHrlng M.lwgn 110,410 110,410 21#013 2,240 87,157
"Tf3 Alrpork "'ator Plln 706 ,000 706,000 0 0 106,000
94714 Downtown ledevelopMnt 100.314 874,090 974,404 0 0 974,404 1-15
I 94716 Itepp. lund'rag Ithlb 18,502 18,502 6.7a2 0 11,720
94717 Karborvl", Conter 6,053,120 2. 936, sao 8,989.500 3,335,a91 5,286#926 366,683 1-16
91,718 ~1.,.rlcJLlndflll Site 16.555 16,555 0 16,555 0
94719 ec.u.lty Outrudi Video Equip 350,000 350,000 341,225 1,010 1,745
, 94no II,k MgIIt CCltprttr Equip 27,500 27,500 20,897 0 6,603
94721 floak EqJlpMnt 35,000 35#000 0 0 35,000
947'22 'ayrol I/H~ "source $)IS 328,000 328,000 0 0 328.000
" 94723 Info,.tfn SVa/QUery 15,000 15,000 0 14,000 1,000
94724 ea. R"PONe CoIIp Upt;r_ 1P',290 19#290 0 0 19,290
94725 CrlpflfCl COIIIU\fcatfon Sys 26,~ 26#620 0 0 26,620
t 94726 ..... Svc eo.p.rt.r Upgrade 11,100 17,100 0 0 17,100
94n7 EHt Short Dewlopllnt 100,000 100,000 0 0 100,000
94'7SZ Air Park FlaCtUtl... 822,673 39,478 862,151 72",,588 0 137,563- )-17
94755 General Led;vr Package 516,560 516,560 501.567 0 '4,993
II 94786 HCfIlOry .. A..4 19,000 19,000 0 0 19,000
94791 TIpe Drive-CIS '93 30.000 30,000 0 0 so, 000
94797 CClIIpJt.r Equip-Pirkl & RIte lS6,29O 86,290 54,729 0 31,561
, 94798 M.ur ...dlng $)1 hpllctaltnt 50,000 50,000 44,760 0 5,~40
Sib-Total 10,293,657 3,849,94& 14,143.605 5,616,530 5,344,785 3,162,290
.
, 41
~ ->"--- ..
~~~~r 1-"--"-- TOT .- ~~- .,1;(.... 1
-
"
. CAPITAL IMPROVEMENT PROGlAH
PlQGIWI & IT A TUS SUI4AlT
II IUD nMJ OCtober 1, 1994 to "-rch 31, 1m
Actual ExpendIture.
Ild;lt AMnded ......tled proJtet Optn Avlllable AInend
I' o"crfptton 10/1194 Prey Gtr "., IChentl Budgtt To Dltl EncUltlr "lltlel Stltus Rtf
GENERAL PUBLIC IU(LOlfCGS , EaulPMENT (CONTINUED)
. Iu'ldh'lll "afnttnlnCt
94509 loof leplac..nn 193,325 1'93,325 793, US 649,591 24,952 73, 7a2
94510 A'r Cond .tpllt.-Clty Wid 475,353 475,353 475,353 181,028 17,542 276,783
. 94512 loof Repe'ra 349,393 358,903 3511,903 336,~7 3,150 19,106
94'" Il. & IeIlnt facility 250,000 250,000 250,000 173,755 2,200 74,045
Slb-Tota\ 1,868,071 1,&17,581 0 1,877 ,581 1,381,021 47,844 448,716
. Cfhf ".11
94601 CCInIOU dated CI tV litH 6,876,809 6,876,809 6,876,809 6,791,347 0 115,462
9(.6OZ IbI ~IP S.'.ty & '01 Ie 20,000,000 20,000,000 -661,660 19,338,]1,0 1,319,644 16,711,1119 1,306,117 11-25
94603 """ S\U CaIp\ ex T tch 0 "'5,000 24,686 439,686 0 0 439,6B6 1-17
. "604 Traffic ~er I.loe: 0 0 3~,501 398,801 0 0 39",801 J-1a
S~-Totll 2.6,876,&09 27,291,009 -238,173 27,053,636 8,110,991 16,711,819 2,230,826
,,1.c~J \ IIMOUI
, 94701 Plan & OW Coq:luter Upgr. 25,000 2S,000 -25,000 0 0 0 0 C 1]-26
94702 NJA Tr_Itlon PI", 553,743 553,743 553,743 523,561 12,331 17,851
94704 CIty el.n COIlipIter Upgra 40,000 40,000 -6;782 33,218 33,21a 0 0 t 11-27
. 94705 AlpM CCIIput.r....,'In/P1Y 66,000 66,000 129,000 195,000 15,055 0 179,945 1-19
"706 IS ..tworJc Upgrldt 11,500 11,500 -65 11,435 11,435 0 0 t 11-28
9tt7'07 c.n h,..,ec. RtIpIt Sys 50 ,000 eo, 000 88,000 168,000 0 0 168,000 1-20
"71)8 lean hV/c.n P.,.. CcIp Up 49,480 49,480 -49,4!0 0 0 0 0 C 11-29
I 94711 s.d Key Powr LInt 20,000 20,000 20,000 9,789 0 10,211
94712 ErwfnHrll'lll ".twort 110,4'0 110,410 -26,400 84,010 23,253 2,048 58,709 n-3D
"713 AIrpark ....t.r Pllln 706,000 706,000 12,720 718,720 0 9,830 705,890 1-21
. "71' DcluntDWl ltdew l opIt1\t 100,314 974,404 974,404 5,755 0 96a,~9
94716 Ittppa IUHdlna Rehab 18,502 18,502 -11,720 6, '7B2 6,182 0 0 C 11-31
"717 l6rtxMVIiM c.nt... 6,053,120 8,989,500 591 ,000 9,580,500 3,932,835 4,104,100 943,565 I-U
. Mo71S Alrpark/Lllr.dfl n Site 16,555 16,555 16,555 16,483 0 n
94719 ~fty OUtreach Video 350,000 350,000 - 1 ,745 348,255 347,225 1,030 0 C IJ-32
94720 .Iat ~ ec.p.rter Equip . 27,500 27,500 -6,603 . 20,891' 20,897 0 0 e 11-33
94721 IeloM Equ'~t 35,000 3S,000 35,000 0 0 35,000
. N722 P.,rot IIIUWt ancurce I)' 321,000 328,000 57,000 385,000 0 0 3aS,000 1-23
WIns Jnforgtion lvcI/OUtry 15,000 15,000 -1,000 14,000 14,000 0 0 C 1]-34
94724 c.. losponn CoIp Upgrad 19,290 19,290 -19,290 0 0 0 0 C II -35
I' 94125 Ctllflhlcs cc.aI'llCllticn Sy 26,620 26,620 26,620 0 0 26,620
94726 Gen I-..c ec.puter UpgrDde 17,100 17,100 -17,100 0 0 0 0 C lJ-36
94727 Eut Shon DewlopDlf'lt 100,000 100,000 100,000 0 0 100,000
. 94 na Tour 18t Center lonovat fOIl 0 0 11,720 11,720 468 0 11,252 1-24
94729 Ent .etworkl\Wl ComIct 0 0 90,000 90,000 0 0 90,000 1-25
94730 UtI llty Syat_ Upgrade 0 0 50,000 50,000 0 0 50,000 1-26
94731 UtfUty Prlnte.. llepl.,.. 0 0 40,000 4Q,ooo 0 0 40,000 1-27
. 94732 TV 't.~Ic.rt unIt 0 0 '",458 133,458 0 0 133,458 1-28
947.D V'tel aecorda N'crofft. 0 0 100,000 100,000 0 0 100,000 1-29
94752 AIr Park 'Knitl.. e22,673 862.151 862,151 724,588 0 137,563
II 94755 Gener.l l.ed;.r pach". 516,560 516,560 516,560 501,567 0 14,993
94786 MIIrlDtY . ,,-, 19,000 19,000 -19,000 0 0 0 0 C 11-37
94791 T.pe Dr(vo-CIS '93 30,000 30,000 "30,000 0 0 0 0 C "-38
. 94797 C~.,. Equlp-PU &6,290 86,290 -31,561 54,729 54,729 0 0 C 11-39
94798 Meter 1t.JlKlfng Ira "place 50,000 50,000 -5,%40 '-',760 ",760 0 0 C U-40
tub-Total 10,293,657 14,143,605 1,051,912 15,195,517 6,286,400 4,729,339 4, 179,77a
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Clearwater, Florida
CA.PITAL JMPROVEMENT roND
Third Qu.anu Amendments
FY 1994-95
Increase Amendments
9.
315-94717
10.
315-94721
11.
315-~732
12.
315--94734
Harboniew Center
To record the (oUowin, budaet amendments related to the construction of the Harborview
Center:
Budaet increase of Harborview Ceotet rev~UOI Rpre&eDline . loan
from Ibe Harborview Caller Fuod 10 provide fundin, for the completiOQ
of the Pickles Plus reNurant, as approved by the Commission OD 8/3/95 $100.000.00
Budaet transfer of Q~enJ Fund reveoues to 315-947~. Harborview
Center F F &. E, as previously approved by the CommissiOD to establish
. separate project for the purcbase of furniture, fixtures. and
equipment. < 196,890.00>
Budael increase of $700.000.00 of GeoeraJ Fund revenues Md $460,000
of Penny for PiDe11as infra.suuerurc tu. representina; I Joan from the
Central Insurance Fund for additioo.a1 Deeds for the Harborview Center
Project &$ presented to Ihe City Commission co 9n19S. 1.]60.000.00
Net budget ameodmeDt
$] .063.110.00
Kiosk Equipment
To record I bOOad increase of $9,100.00 of uoappropri&ttd retained t.arniD" of the
Administrative Setvices FUDd to provide additiooal fundin& for the development of and
training on interactive 5Oftware, purclwe of hardware and a kiosk cabinet. as Ipproved
by the Commission OD 813195.
TV Flexic:art Unit
To record a budiel inacase of $2,400.00 of lease purchase fundUsi to provide addjtiooaI
fuodina for the revised project.
Barborriew Center F F " E
To record the foUowina bud.et a.mendmmts to provide for the t6tabJilhment of. separate
project 10 moa..icor F F &. E pwclu.sea for HaJborview:
A budget lral1Sfu of General Fund revenues from 3]5~94717. H.rborvicw
Center as previously approved under Phase I. $196.890.00
A budsct increase of Penny for Pinellas infrastructure au representine
. loan from the Central InsuT'IDte Fund (or Phase n purtbase as
presented to the City CommiSSiOD for approval on September 7. 1995. 299.516.00
Net bud,et amendment J"96.~06,OO
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Cleuwaltt', Florida
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CAPITAL IMPROVEMENT FUND
Third Quartt.t Amendmenu
FY 199-4-95
Increase Amendments
13.
315-94735
14.
315-96103
15.
341-96305
16.
315-96320
315-96322
315-96349
Barboniew Center Cat.eri.na IGt.cheR
To record a budaet I.n.nsfer of $150,000.00 of infrastnJcture LUes represeotina a loan
from the CeutraJ InsuJ"&DCC Fund 10 the Special DevcJOpmeul Fund, 10 establish. project
for the CODStruCtiOD of . caterina kitchen as approved by the City Commissioo on
7125/95.
Stonnwatu Quality ImpmnmentJProp
To record A budBet transfer of $9,016.30 of Special Development Fund revenues from
315-93462, Dunedin Pass Dredrina. to provide additional fundioa for this project, and
to oompJde the cJosin, of 315.-93462 from which an ouLstlnding encumbrances have bceu
cleared.
Pinellas Gas Bui1dina & Equipment Improvements
To record a budget transfer of$33,498.oo of las hood revenues from 341-96303, Pioellas
Gu Line RcJocation/PubJic Wodes. to provide additional fuudina for the remodelina of
the Gas Admini~tioD aDd Opcntioo.s Center buiJdings as approved by the Commission
00 611195.
Pasco ~-pansionINew Mains & Senic:e
To record the foUowin, budact ameadmcnu to provide fundine to est.ab)jsb & project for
the instaUalio.u of Dew mains and lCI'Vice in Pasco Couory. which is beUJe fuoded by ,as
revenues reprcsentms a loan from the Gas Fund until the bond revenues arc .vailable.
A budiet increase of alS revenues for the installation of new gas mains
as approved by the Commission 00 7120/95 $378,895.60
A budset increase of alS revenues for the purchase of steel pipe as
approved by the CommimDO OD 7120195 32,513.95
A bud,et tn.DIfer of lIS revenues from 315-96360. Pasco Expansioo.
which is beiDa closed and replacc:d by the pew Pasco ClpuWOI1 projects.
315-96320, 315-96321, Pasco New Marleet Dev., and 315-96322.
Pasco Land. Buildin,s &. EquiplDl21t S98.9U.81
Net bud,et amendment ~1.010.3s.c.36
Pasco Land, Buildings & Equipment
To record I budget increase of S283.8S0.ooof gas revenues representing alOIn from we
Gas Fund uncH bond revenues are available, to fund the pun:bue of propeny to be used
IS an operations and sales facility in Pasco Counl)'. IS approved by we Commission on
7120/95.
System R & R - Maintenance
To record I buda:.! tranlfer of $5,075.81 of alS revenues from 315-96339, Additional
Lines. to provide additi~ !undiD, and close this project, which is beiDa replaced by
3]5-96366, SYJtcm R &. R - MaintCl1lDcc.
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Clearwater t Florfdl
CAPITAL IMPROVEMENT F1JND
FJnt Quaner Amendmculs
FY 199'.96
I. Increase Amendmenb
18.
19.
20.
21.
315.94707
31S-9471l
31544717
31S~94740
22. 3tS~94746
23. 315-94748
Occupational UcemelCode EntorcanentJPennftt1ng Vparade
To record I budget b'Wfu of $65,000.00 of General Fund revenues from 315-94603,
Municipal Servicel Complex Tedmology, to provide fundlna (or software and services.
Sand Key Power LIne
To m:ord the (ollowing budget amtndlDCDll to provide funding to bury the power lines 00
Sand Key. The issuing ofboods was approved by the Commission on 9nll9S. The exact
amoum will be determined wben all property ownm advances have been received.
A budget ttaDSfer of General Pund revenues to 315--94603,
Municipal Services Complex Teclmology
($20.00).00)
A budget lDcrtase of ~ ownen share revenues
625,OOJ.00
473.00J.~
~J ,078!~.~
A budget Iocrease of bond \we fundins
Net budget ~~
IIa.ttJonkw Ctatcr
To record a budget transfer of $150.00.00 of infrastructure taxes from 315-94735.
Harborvicw Center Catering KittbeD, to coosolidatc the catering kitchen construction with
Ihe Harborview Center eonstJUCtion to correspond whh the construction contracts. and to
close the catering Idtcbcn project. 315-94735.
Eattrprke Network. Phase I
To record a budget transfer of $145.770.04 of General fund revenues from 315-94603,
Municipal Services Complex Technology. to provide funding for software and contractual
services.
Chamber ~ Commerce Property
To record a budget l1:aause of S30S.2.S0.oo of unappropriated retained earnings of the
General Fund to purchase &be 0ul1"""r of Commerce property at 128 Nonh Osceola, u
approved by the Commissioo OD 11106195.
Cbka&o Promodott
To record the foUowing budget .~ to provide funding to establish a project for a
tourism marketing effort focusing on Ollcago, as approved by the Commission on
12107195.
A budget Increase ofunappropriatM retained earnings oftbe General Fuod $75,000.00
A budget Increase of parJdng revenues 75.000.00
A budget Increase of donations reprmoting funding received from the
Cleuwatcr Beach & Tourism Couocll,lDc. S.OOO.~
,
Net budget amendmeIU ~lSS.~.Q2
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Clearwater t Florida
CAPITAL JMPROVEMENr FUND
Fant Quarter Amendments
FY 1995-96
D. Dec-ta.se Amendments
IS.
315-94225
16. 3is-94603
17. 315+94735
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RadIo Switch lor Po1ke Dept.
To record Ihc (ollowing budget amendments in order to close Ibis general services project
which is bting replaced with police project 315-91J36. RsdJo Switch for Police
Depmmctu.
A budget tranSfer of lease purchase revenues to 315-91136,
Radio Switcb for Police Dept. .
($92S.CXX>.OO)
l~9 .400.<X)\
~~.400.<Xll
A budget ~ of lease purclwe revenues
Net budget amendment
Munldpal Serrices Complex Technology
To record the following budget ~ts to reflect the appropriations for the MunieipaJ
Services TecbnoJogy project, as approved by the Commissioo on 11102195. aDd then to
combine the rebled fundins in dUs project with the MtmicipaJ. Services Complex project,
315-94602. and dose this project.
A budget lDaease of unappropria1td retained earnings Qf the General Fund
10 provide funding for telepbooe, data and TV cabling $393,893.01
A budget transfer ofGeneraJ FuQd revenues from 315-94755,
Geomt Ledger Paaa&e, to provide fuDds for new teclmology
and close projea 315-94155 14.992.93
A budget transfer ofOeneral Fuod revenues from 315-94711,
SaM ~ Power Line to provide funding for new reclmology 20,(0).00
,
A budge! transfer Qf General Fund revenues to 315-94602.,
Municipal ServicWPubUc Safety & PoUcc Complex to provide fuoding
for tel~. data and 1V cabling for the Municipal Services Complex (789.295.00)
A budget transfer ofGenenl Pund revenues to 315-94707.
Oa: Uc:enseJCode EoforcemcmlPennittiog Upgrade. to provide funding
for the ~ of software m! services (65,000.00)
A budget transfer of General Fund revenues to 315-94740,
EoteJprisc Network - Phase I. to provide funding for the
pwt.base or software and. services 045.770.(>1\
Net budget ameodmcnl (~11, 179.~
JIIIboniew Cmta' CattrlD& Klicben
To record I budget tran5(er of $150.000.00 of infrastrocture taxes to 315.9471'.
HarborviCN Center. to consolidate me ca~ring kitchen constrUction expeDdirures with lbc
Harborview Center COOSUUClion projcct to correspond with the construction conttact.s, and
to dose lhis project.
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CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1,1996 · OECEMBER 31,1995
Actual Expend"urel -
Budget Revised Project Optn Available Amond
Description 10/1195 Amndmt Budget To Date Encumbr Balance Statu.- Rtf
GEHERAL PUBLIC BUILDINGS & EQUIPMENT (CONTINUED)
BuJJdlng Iblnr.nance
Do45OSli RoofR~ 952.325 952.325 155.933 23,690 172,702
04510 ~ Cond RepIIceoCIty WIde &40.353 SAO,353 223,525 11,360 305.0468
14$12 RoofRepan 383,903 3a3,903 3-49.910 0 33.993
84513 8Idg & Maill FICiIity 250,000 250,000 162.294 0 67.706
Sub.Total 2,120,511 0 2.111,511 1,511,&62 35,050 570,1"
City Hal
1Meo2 "un SYCIIP Safety & Police 19,423,803 191.567 20.215,370 7,021,295 11,760.'94 1,433,881 1-11
t4803 Mun $YQ ~ Ted! 571,179 -571.178 0 0 0 0 C 11-16
84604 FieJd Engmcmg Building 398,801 398,&01 0 1,629 397,172 111-1
Sub-Total 20,313,113 220,311 20,".,17' 7,021,2115 11.711,123 1.131.053
MlsceIlaMOUI
94702 ADA Transition Plan 658,143 653.743 53&,358 10,137 110.248
94705 AIphI Comp-Hr F"11IPyr 195,000 195,000 15,639 167,893 11,468 rn-2
IM707 Cen PecmIComm Respse Sy 168,000 65,000 233.000 11,825 0 221.115 1-18
M711 Sand t<ey PDMt LN 20,000 1.078.000 1,093.000 13,091 0 1.084.909 1-1i
94712 Engnteting NlbWlft 84,010 84,010 72,191 0 ".e1S
M713 MpIftc MaW Pt.In 718.702 718,792 9,830 0 708.962
04714 Downtown R~nt 974,0404 974.404 137049 0 837,355
M7t7 ~...CInIIr 10.643.810 150,000 . 10,783.810 7,535,141 2,382,849 825,820 1-20
94121 toosk Equ1ment .....100 44,100 7500 36600 0
04722 ~wnan Resourc:e By 385.000 385.000 129259 118905 138,636 1n-3
94725 Gtaphk::t Ccmmunkatlon Sy 26.620 26,520 0 0 26,620
84m ENt Shote Development 100,000 100,000 0 0 100,000
84728 Tourist Center RenovatioM 11,720 11,720 1.474 0 10,246
84m Ent NetwoNtlAN Connect 90.000 90.000 0 0 00,000
94730 UtilIy Syftem Upgrade 190.000 190.000 36,~8 0 151.652
04731 Utiiity Printer Ropbcomt MJ,OOO 40,000 39,380 0 620
94732 'IV F1e3dcart UnI 135,658 135,858 135,858 0 0
94733 VItal Recorda Mk:rofilm 100,000 100,000 13,661 419 85,920
94734 HImor.... c.- F F & E 496.406 4G&.4OG 96.586 224.~72 175,348
94735 tMlwCldmg ICIchen 150.000 ';'150.000 \0 0 0 0 C 11-17
04730 Oeogrephlc: InfonnaUon 125,000 125,000 0 0 125,000
84737 InIonn SVta UPS SyRtm 2S,OOO 25,000 0 0 25.000
904738 Tetephono SyAem Replac 2,200,000 -',196.760 1.003.240 0 1.002.760 ~ U-1S
04738 PIc & Rsc WIrYeIIn 38.000 36.000 0 0 ~.OOO
94740 EntaIpriM Networtl:-Ptta I . 878.860 1<45.770 1,024.650 2,328 0 1,022.322 1-21
947'-:1 AIM nne Reconfng Sys 125,000 125,000 0 0 125.000
84742 Utility BilInMrter &1.000 81,000 0 0 81.000
~7.u 'TV StudlolMun SYc 130,000 130.000 0 0 130.000
94744 Apple Tech Bldg ConYer 40.000 40,000 0 0 40,000
94745 District Partdog' Plan 100.000 100.000 0 0 100.000
94746 ChImbor d Commert:O Pr 0 305.250 305.250 297.002 4,500 3,748 '-22
94747 AttMn ~rtmen1l Pur 0 0 0 2,400 -2..wo
9474e Chicago Promotion 0 155,000 155.000 0 0 155,000 1-23
94752 ,.. Pa.t FaciI.ilios 862,151 862,151 726.948 0 135.203
94755 Goneralledger P.ocage 516,560 -'4,993 501.567 501,567 0 0 C 11.19
Sub-Total 20,351,154 637,211 20,aae,i21 10,373,035 ',"50,735 e,5e5,3S1
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SlJb~'Cr: PUtchufJ af thlt Downtown Malls Bralhers SUe from the Community Redevelopment Agoncy
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Recommendatlon/Mollon:
Autholl:tu tho purchase of part of Lot 3 & all of lots 4 &. ~. Edward M11l', Subdivision and patt of lots 1.
1-A & 2, Rompon', & Baskin's correclod mop of Causeway Business DistrIct, commonly known u tho
Downtown Mass Brothers site. from the Community Redevelopmont Agoncy (CRAI for a prIce of
d 1 926 710 plus customarv closlna costs '
thd Ih.\ Ill. 'PP'lJpI'.'. Olllc,,11 bI 'u f101IUlnli axlcull 11m..
BACKGROUND:
In December 1991, the Commission Dsslgnod tho contrsct to purchuse lh.B oow~town Mess BrothslS slto
tu the eRA. Tho CRA, lIftU receIving the Maes Brothers :ruk ForcfJ roport on June 1,'1992, voted to
IndIcate to the CommIssion Its desire to relinquIsh ownership' of the proPQrty. .
Th.~ ~r~~osed purchase price 0' e 1.926.71cftflh~'dRA'S sctulli Investment In tho proporty, ~hlch Includes
closIng costs. tfUe feo!. apprelsals and sur....ey toes..
fundIng for tho Clty's purchase wlll be provided lJ5 tollows:
. ..' ..' .
. .-: .... ' Uquldatlon of Interfund loen to the eRA. Th1s amount ~as already boon budgeted from Penny fo~, .
Pinones Infrastructure tex collections In fiscal 1992.,: . ..1,300,000 w
. ,t 110 . . "
. ' ~ ~ .
. ., ':' Interfund loan' from the Contral!nsurance Fund. bInning Interest peyable annually at the castJpool
, ': " . rato, to be ;epald from proo:eods of the sale or lease ot,tho Mess Brothers property, or out 01 Penny
for Plnella! lnfrB:ltructuro tex collectIons on or before 115<:eI1999, whichever Is avallable nrst. Annual'
Intarest to bo budgeted end paId trom Gonsral Fund non.dBpartmen~al expenditures.
. $. 6g.0,OOO'
, .
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.' Penny for Plnellas funds currently available due 10 rotum 01 unspont balances In various CIP profects.
. . $ 26.7\0,\
", Total Purchase prlco (:1,926:71~)
, Until a final decisIon Is roached regardIng uWmelo disposlUon of the property. angolna property maintenance
expanses (estlmllted to bit fass than .1000 por month) will be charged to GenelDI Fund non.departmentlll
oJ<pendlture codes. The mld.ysar budget r,,,,low will Incorporate all necessary omendmonts to provide for
u.t1~~~!I~ m~lntBnanC:9, 'ntelost snd acqulshlon fundIng as dQScrlbed above.
Tho eRA will have to'act to accaptthls oUor pllol to the lransacllon becoming final.
, ..
. , ...
RevIewed by: OrIgIn. ling Depl,: Co,ls: IS) .926.710 ') Commlulon'. Acllon:
llgl' N~ ""-10111--'''''' o ApproYld
Budg.' < ~ City Clerk o Applov,ll wltondlllons
Pu,chlllng ll~ Unr Dept,: Cl/lllnl FV o O'l'il,d
Risk Mom', N~ , o Conllnu.d 10:
CIS PlA~ FundIng Souru:
ACu ... Advu1)s,ed: o Capl. Imp.
Olh. v- ..... "A- D OpuIllng AU8ehmenl.:
~~~ 0,1': .
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~.t ~. , ~~ ',,1, ~.::.;'. . -:-': ' .1 Penn)' for Pinellas Project List
-, I
I As or January 31, 1996
" Clurwallr Beacb Sbowml loo,OOJ 0 1,575 101,575
Resltoolll.l
" .. -.r.- '. ','.' "./' ' '. ". ". '", t ~ ~ . PIau Park
,.J 3O,00J 0 29,465 59,465
" 'j
" '. Ii ~. ..~ .. .
DOT Prt1peny Dcvelopmenl 85,00J 185 ,eXXI) 0 0
, ,
~' Crest Lake Pall: 30,003 (30,003) 0 0
I . . '
'/~'~" ' .. ' ; New Parkin. Lou 165,003 0 55,035 220,035
, ,
I Muymoat Palk 9S ,CXXl 0 (42,830) 52,17t)
"
/ . . SaIIIna Center SO,CXXl 0 0 5O,CXXl
':':. " : . . .. ,
Countryside Hlgb School U&hu 50,003 0 (5O,CXXl) 0
Bayfrolll Park Reoovatlonl 310,OOJ , 0 0 310,000
. .t...... .:.:~~:..;",'~'... L I ,......<..,.;.~'....\..~\. Eddlc Moore Complex 910,000 (910,000) 0 0
Nanu-c Preseml 75O,CXXl (350,000) (MXl.ooo) 0
Slevensoo Creek Improve menU 4,000,000 0 1,940,869 5,940,869
Wau;r QualII)' Improve menu l,lXlO,OOO (I,OOJ,CXXl) 0 0
... .... ~.~ " .
- . Cllywide Sl.Onnwatu Improvements
AlIc:11" Creek SOO,CXXl 0 0 SOO,OOJ
Cll)'Widc Rccycllna Programs 600,003 0 (5OO,lXlO, 100,003
Rec:onsttUCl F'1ShIna Piers 2,000,000 0 (2,OOJ,OOO) o ''",d.
o /hi/. "oS
Mus Brothers Purclwe 0 0 1,326,110 1,326,710 'I1hl'7ct-
-......... Mw BroIbm Jntedund Loan 0 0 m,l6O 773,160 cJ c.e..
I Wl1et CoaservationlRcwe 6,000,000 (5,750,000) (122,713) 127,281 0"
, , L.AM
Proaram
Clearwater Beaclllmprovemenu 500,000 (500,000) 28.m 28.480
,', CourtDC)' CampbeU Partway 300,000 (100,003) (139,946> 6O,0S4
BealltiflCllloa
N. On:cnwood Bmlntu Area 300,000 0 0 300,000
, ,
New Maln Ubrary 3,OO3,lXlO (1,990,000) (1,002,300) 1.700
.......................... ~'", ~ .~.. "f' 4~ .
Publlc Wow Complex I,OO),lXlO (500,000) (36,140) 463,860
Public Safely Complex 7,500,lXlO (6,900,000) (600,000) 0
Emersency Operations Cenlcr 0 0 30,(0) 3O,lXlO
Pier 60 0 0 65,440 65,440
New PIer 60 0 0 2,070,064 _ 2,070,064
Mandalay Sidewalb 0 0 125,000 125,000
HamplonROIIt 0 0 200,000 200,003
ADA Intersecllon Improvemenu 0 0 800,000 800,000
Wood Valley Recreal101l Ccnter 0 0 50';635 54,635
5md Key Cily Park 0 0 13,320 13.320
TeMls COunlParking Lot 0 0 5,588 5,588
Rcsu.rr.clng
Clwr Beach Recrclllon Comple:\ 0 0 609,430 609,430
Momlng51de Pool BathhO\l~c 0 0 161,180 161,180
Memortal Call~eway Bridie 0 0 900,000 900,000
, , . RlICk.1~'a>' Pier 0 0 42,800 42,800
" .... ,.... ... ......"...~ ."'........ ......~:~.... ....., .' t'IJ"~ II of ~..' lil-I'\loo ...... ~~,.. ..., '4.'>~ ':1- "....~.... _~. ...., ," _. ~, 'l" ..~I, 6- ,..... .':- '." . ".J" .... .'" t"'~""'.'" J .r.~ : r ~., 10.1 ,. t. '.'u' t
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Penny for Plnellas Project List
As of Janu JI 1996
219196'J: 16 AM
.. ProJtct Name Orf&lnlll AmendmeatJ Otber Ameodtd
Dudld ror Revtnue AmeodmeotJ BUd&et
, ".i: ,c, c -.J' .0' . ,4 ,,~ ProJtc110DS
.
( ,.- Myrtle AveollC EXleruloD 2,500,000 0 (2,m,OOO)
"- 0
" ' J .'.. . Cicuwa.cr Pass Brid&e . 2,000,000 980,000 (1,1060400) 1,813,600
Intem.a1 Loan
" c,
I Dtuld Road WlcleIIlD& 8,000,000 (4,000,000) (2,400,000) 1,600,000
~
.:/ Dft;wStrm 4,000,000 (1,898,801) 2,101.199
. / HlslUand AVeollC W\denl.na 1,000,000 0 (6,810,000) 130,000
,
.. '. CO\Il1U)'IIde Blvd. WideIWI& .
Internal Loan 3,000,000 640,000 (I.133,69S) 2,106,3OS
Landm.uk Drive ~IOII 3,500,000 0 (I.SOO,OOO) 2,000,000
,,' .1. . L.'.' t' o. ~." . ." .'~ " ~. ~ ( . ....e Missouri A VCl1I1C WId.eniD& 1,000,000 0 0,000.000) 0
pavtna Uopavod StreeII 4,000,000 <:J,SOO,OOQ) >>:1,000
Inlenecdon ImprovClDCUll 2,150,000 500,000 (1,400,000) .
1.IISO,ooo
AJrput ImprovemeutJ . 500,000 0 0 SOO,OOO
, .
Bicycle Paths 2,000,000 (1,000,000) (320,000) 680,000
Oenen.l Clcy Sldewalb 4,000,000 (1,250,000) 211,O~ 2,967,050
Parkland Purdwca 1,150,000 0 (I,13S,845) 14,IS5
Martin Lu1her K.\.q Complex 130,000 0 0 130,000
-. ....... --.. .... Manda.lay Park Oaubo 30.000 0 (30,000) 0
Coachman Rldie Part 155,000 (55,000) 0 loo,1X)]
Forest Run Part 115 ,IX)] 0 0 115,000
Enlerprlse Road Part 3SO,IX)] (350,000) 0 0
.. US 19 Wa1er Tower Site Soccer 66.000 (40,460)
0 25,540
FIelds
Soule Road Park 250.000 (50,000) 50,000 250,000
0,0, Davis Part 145,000 0 55,000 200,000
1 c ..,.. .,.".. ..... t _' . '. '. " '.>.
HUlcrest Part 140,000 (140,000) 0 0
Softblll Complex Land Purclwc 1,1M,SOO 0 (1,152,146) 14,354
Complex DevelopmenJ 375,000 0 (37s.ooo) 0
COWllry.1dc COD1Dlunlcy Puk 1,160,000 (660,000) 97S,269 1.475,269
(Recreation Center)
~
Northeast ~hm~q Part 95,000 0 0 95,000
Sl.Ile Slreel Part ISO,ooo 0 50,000 200,000
We Cblul.luqua Park 319,500 0 ro,>>:I 380,000
Coopen BaYD\I Pule 75,000 (15,000) 0 0
Beacb Access Delullllclu[on 84 ,000 0 (11,753) 72,247
MOCC151n Lake Park 100,000 0 24,102 124.102
Ron Nonon Pule 60 ,000 0 2oo,OOJ 260,000
East MOnlclalr Road 130,000 030,1X)]) 0 0
MOmlIlgside Recrelllon CCnlcr 70,000 0 142,964 212,964
McMullen Teools Complex IOS,1X)] (105 ,IX)]) I SO.OOO !.SO ,OOJ
~'
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CIlY OF CLEARWATER
Interdepartment Correspondence
I
I
'1'01
William o.
ROIl I
James D. Wood, Building and Maintenance Superintenden ~
COPIES.
Cynthia Goudeau, City Clerk
Haas / Harborview Center Expenditures
June 13, 1996
, SUBJBCT.
DA'1'BI
The construction of the Stein Mart at Harborview Center began in
June, 1994. Prior to that construction, the Building and
Maintenance Division had the following expenditures:
$ 9,886.07
7.203.13
$17,089.20
Expenditures during that time that exceed $500.00 were as follows:
Labor
Material and contract work
a. $ 835 to remove the stage and wet carpet
b. $3,903 for roof repairs
c. $1,846 for alarm services
d. $4,304 for clean-up and safety/lighting for walk through
After June, 1994 expenditures were as follows:
$835.46
93~95
$929.41
Labor
Materials
JDW/af
..
lInrllOntiow Summary for Commission Mooting on 6.14.96
HARBORVIEW CONVENTION CENTER PROJECT RELATED EXPENDITURES AS OF 6/12/96
'Revised 6/13/961
Commlulon
Approval
~
Dudllet
Total
Expendlturea
Dudget
Overngel
(Shortnlte)
DESCRIPTION
Property Purchase:
Deposit on purchase (fisca190/91)
Profossionalservico8 (fiscal 1990/91)
Survoy (fiscal 1991/92)
Other
Payment @ closing (12191)
Total Property purchase amount
See Noto (0) $ 190,000,00 $ 190,000.00
2,000,00 2,000.00
7,333,29 7,333.29
487,00 487.00
1,726,889,71 1,726,889.71
See Note (0) $ 1,926,710,00 $ 1,926.710.00 $
Other EJ:pendlturol Prior c.o Conltruc:t1on ProJoct per Attac:hmont A
(preventative maintenance, utilities, etc.)
$ 136,565.16 $
136.565.16
Phase I:
.Architect 04/07/94 $ 285,000.00 S 285,000.00 $
Contractor (4% of Construction Costs) 04/07/94 80,000.00 87,780.00 (7,780.00)
General Conditions 04/07/94 80,605.00 80,605.00
Construction Costs 04/07/94 2,000,000.00 2,113.898.00 (113,898.00)
Total Phase I M All Coste $ 2.445,605.00 $ 2.567,283.00 $ (121.678.00)
Exterior Skin & Phase IA:
Construction Costs
Exterior skin 06/14/94 150,000.00 164,011.00 (14,011.00)
Exterior skin. funded by eRA 06/14/94 150,000.00 150,000.00
Exterior skin/remove green tile 06/14/94 100,000.00 100,000.00
Subtotal Exterior skin 400.000.00 414,011.00 (14,011.00)
Phase IA # 1/ demo of upper floor 06/14/94 250,000.00 165,235.00 84,765.00
Phase IA #2 / open W. upp floor wall, install gl 06/14/94 100,000.00 98.177.00 1,823.00
Phase IA #4/ complete lower level demo, rcmo 06/14/94 200,000.00 130,314.00 69,686.00
Phaso IA #5/ electrical upgrade 06/14/94 25.000.00 20.210.00 4,790.00
Subtotal 6/14/94 approved Phase IA items 575,000.00 413,936.00 161,064.00
Phase IA #3/ W. colonnade, handicap ramps, 07/18/94 250,000.00 150,679.00 99,321.00
Total Exterior Skin & Phase construction costs per above 1,225,000.00 978,626.00 246,374.00
SummarY of Exterior Skin & Phase IA Costs:
.Architect 110.000.00 110,000.00
Contractor (4% of Construction Costs) 49,000,00 43,876.00 5,124.00
Genoral Conditions 108,000.00 98,994.00 9,006.00
Total Extorior Skin & Phase IA Construction Costs 1,225.000.00 978.626.00 246.374.00
Total Exterior Skin & Phase IA $ 1,492.000.00 $ 1,231.496.00 S 260.504.00
@)
Preparod by Finance Depnrtmont
0/13190 3:.(.. PI\!
Pn~o 1 of,1
~..~,':.~."I;J, :1.
~
-
,.
{l
Hnrbon'iow Summary for Commission Meoting on 6. H.96
JiARBORVIEW CONVENTION CENTER PROJECT RELATED EXPENDITURES AS OF 6/12/96
I Revised 6/13/961 Comml,,'on Budget
Approvlll Total Overagel
DESCRIPTIOR ~ Budllet E~pendlture. {ShortnJl.el
Phase II:
Architect 11/17/94 379,000.00 Soo noto (b)
Contractor (4% of Construction Costs) 11/17/94 169,080.00 Soo no to (b)
Genoral Conditiona 11/17/94 220,920.00 See note (b)
Conatruction Coats 11117/94 4.227,000.00 See no to (b)
4,996.000.00 Seo noto (b)
QgJumn Removal
Architect 04/06/95 12,000.00 See noto (b)
Contractor (4% of Conatruction Costs) 04/06/95 6,160.00 Soo noto (b)
General Conditions 04/06/95 2,840.00 See note (b)
Construction Costs 04/06/95 154,000,00 See note (b)
175,000,00 See note (b)
let Floor Rostaurant
Architect 05/04/95 5,900.00 Soe note (b)
Contractor (4% of Construction Costs) 05/04/95 2,820.00 Seo noto (b)
Genoral Conditions 05/04/95 1,380.00 See note (b)
Construction Costs 05/04/95 70,500.00 See note (b)
80,600.00 163,000.00 (82,400.0ca
Finish 1st Floor Rest (construction loan to Pickles Plus
Architect
Contractor (4% of Construction Costs)
General Conditions
Construction Costs
08/03/95
OB/03/95
08/03/95
08/03/95
Additional Escalator
Architect
Contractor (4% of Construction Costs)
General Conditions
Construction Costs
09/07/95
09/07/95
09/07/95
09/07/95
, Addtl 7500 SQuare FOElt
Architect
Contractor (4% of Construction Costs)
Gonoral Conditions
Construction Costs
09/07/95
09/07195
09/07/95
09/07/95
Additional Continlroncy
Architect
Contractor (4% of Construction Costs)
Ganeral Conditions
Construction Costs
00/07/95
09/07/95
09/07/95
09/07/95
G/13/f)G 3:.{.) PM
Propnrod by Finnnco DOIHlrtmonl
15,000.00
3,200.00
1.800.00
80.000.00
100,000.00
15.000.00
3,200.00
1,800.00
80,000.00
100,000.00
14,400.00 Seo noto (b)
5,504.00 Seo no to (b)
2,496.00 See note (b)
137,600,00 See note (b)
160,000,00 See note (b)
17,500,00 See note (b)
12,700.00 See note (b)
2,300.00 Sae nl3ta (b)
3] 7,500.00 Soe note (b)
350,000.00 See note (b)
4,500.00 See noto (b)
],720,00 Seo note (b)
\' 780.00 Sae note (b)
43,000.00 Soe note (b)
50,000.00 See noto (b)
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Harborvicw Summary for Commission Mooting on G. 1.1.9G
HARBORVIEW CONVENTION CENTER PROJECT RELATED EXPENDITURES AS OF 6112196
J Revised 6/13/96 ~
CommlnloD
Approval
ll!!.!l
DESCRIPTION
Possible Un~rndoB
Architoct
Contractor (4% of Construction Cosls)
General Conditions
Construction Costs
09/07/95
09/07/95
09/07/95
09/07/95
Transfer of Architect budgot to Construction budget
ner Bill Baker & Rowe Architect:
Architect
Construction Costs
Total PhaRO II:
Architect (including Pickles PIUB architoct $15,000 const. loan)
Contractor (4% oeConstruction Costs)
General Conditions
Construction Costs (including Pickles Plus $85,000 const. ]olln)
Reimbursement of Construction Costs from Harborview operations
Total Phase II Costa S
Bud.llet
Total
ElI:nendlture.
Budeet
Overaeel
(Shortll.lle)
15,000,00
10,800,00
4,200,00
270,000.00
300,000.00
See note (b)
See noto (b)
Seo noto (b)
See note (b)
See note (b)
(32,400.00)
32,400,00
430.900.00
211,984.00
236,716.00
5,332,000.00
(17,139,71)
(5,975.66)
(14,543,10)
(136,418.76)
448,039.71
217,959.66
251.259.10
5,468,41,8.76
(53,230,00)
6,332,447.23 S
6,211,600.00 $
(120,847.23)
Banquet Han I Kitchen:
ard Floor Restaurant
Architect
Contractor (4% of Construction Costs)
Genoral Conditions
Construction Costs
05/04/95 10,000.00 10,000.00
05/04/95 4,760.00 4,167.00 593,00
05/04/95 2,240.00 2,240.00
05/04/95 119,000.00 119,000.00
136.000.00 6.407.00 129,593.00
Caten"!!' Kitchen
.Architect
Contractor (4% of Construction Costs)
Goneral Conditions
Construction Costs
07/20/95
07120/95
07/20/95
07/20/95
Finish 3rd Floor Restaura1'\\
.Architect
Contractor (4% of Construction Costs)
Genoral Conditions
Construction Costs
09107/95
09107195
09/07/95
09/07/95
Proparod by Finance DopartmonL
G/I3/9G 3:<14 p~r
20,000.00 16,000.00 4,000,00
4,900.00 3,625.00 1,275.00
2,600.00 2,600.00
122,500.00 85,640.00 36,860,00
150,000.00 107,865.00 42,135.00
27,000.00 20,250.00 6,750,00
9,720.00 9,720.00
20.280,00 21,641.25 0,361.25)
243,000,00 243,000.00
300.000.00 41,891.25 258,108.75
Pn~o 3 of.1
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Hllrborview Summary for Commission Moot ing on 0.14.90
HA.RJ30RVIEW CONVENTION CENTER PROJECT RELATED EXPENDITURES AS OF 6/12/96
I Revised 6/13/961
CommlllioD
Approval
DnU
Buclllet
Total
EltPendlturee
DESCRIPTION
Budiet
Overaiel
{Shortalle)
Summary of HarborView Convention Center' Costs:
Property Purchase
Other Costs prior to Construction Project
Phase I
Exterior Skin & Phase IA
Phase II (including Pickles Plus const. loan of $100,000)
Banquet Kitchen & Clelll'Wster Room
Furniture & Equipment
MiBC Expendituro (Utilities, landscaping, etc. less kitchen eqmt)
Parking Lot Improvements
Unallocated Budget
Phase II Balanco to Complete per Biltmore Draw #20
, Phase II Addt'l approved COD's per Biltmore (for Draw #21)
$ 1,926,710.00 $
136,565.16
2,445,605.00
1.492.000.00
6,211,600.00
586,000.00
496,406.00
1,926,710.00 $
136,565.16
2,567,283.00
1,231,496.00
6,332,447.23
156,163.25
456,363.48
76,546.52
25,400.00
32,505.00
44,512.00
16,550.19
12,944,636.83 S
$ 13,352,791.16 S
(121,678.00)
260,504.00
(120,847.23)
429,836.75
40,042.52
(76,546.52)
25,400.00
32,505.00
(44,512.00)
(16,550.19)
408,154.33
(a) Original Commission approval on September 5, 1991, ofproperty purcha.se U!<l8 a loan from the Central Insurance
Fund to be repaid from infrastructure taxes in the amount of $1,925,000. Subsequently Commission approved on
December 2, 1991 for CRA to acquire the property for an adjusted price of $1.926,"10. Finally, the CRA voted during
the summer of 1992 to relinquish ownership of the property to the City. The funding for the City's acquisition was:
$1,300,000 liquidation of a loan to the CRAj $600,000 interfund loan from the Central Insurance Fund to be repaid
from Penny for Pinellaa infrastructure Iaxes,' and $26,710 of currently available Penny for Pinel/as Funds in unspent
CIP project funth.
(b) Rowe Architects unable w provide an allocation of expenditures to these items for this deadline.
, \'
Proparod by Finance Departmont
O!13/!)() 3:,1.1 PM
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F.\X: Hla.lli:.!.lI7nH
MEMORANDUM
DATE:
8 May 1996
'.'
.' TO:
FROM:
Kathy RicewDeputy City Manager
..
Barry Strafacci ~ q~
General Manager oHl~i12,rview Center
The following is a summary of our meeting on contract requirements. ..
Attached are the new rates for calendar 1996 and 1997 and a listing of
comparative data. The changes relate to including basic equipment rather
than an. ala carte rate system.
2.1 Employee/Operations Manual is attached.
-roles and regulations for events are being revised and
will be submitted June 1 Sth
-Building Operations manual is being prepared and will
be submitted July rsth. Currently, hand over is not
complete (manuals from Biltmore Construction have not
been submitted)
GFS
It. GIObt Fte>hly Servus MaruOfd FICIlIl",
2.1.14
2. 1.15
2.1.23
2.1.26
2.1.5
5.1
9.2
9.7
9.11
9.3
11.1
Monthly reports are being revised to include Marketing efforts
(i.e. advertising, site visits, press coverage, etc.). Attached is a
.recap of January through April advertising and press coverage.
Event income and expense reports will be submitted ten (10)
days following close of each month starting in May. .
Finance will receive a ~eparate copy of bank statements mailed
directly from the bank (completed).
Marketing plan revision will be submitted by June 30th.
Quarterly Report on maintenance, breakdowns, and losses shall
be submitted quarterly starting September 1 st.
P~ks and Recreation department will receive a monthly recap
of space, equipment use and total credits on a monthly basis
starting at the end of June. A recap of January through June
.will be submitted at that time. In additiont we are reviewing
costs associated with these events.
Financial statements of revenue and expenditures and reports
of each receipts and disbursements are submitted directly to
Karen Miles currently.
Inventory of fixed assets (over $500.00) has been completed'
and submitted to Karen Miles.
Corporate G.F.S. has submitted information on bo.nding to City
Finance.
An audit will be perfonned within sixty (60) days following
end of the fiscal year by an external auditor to be approved by
the City. . .
. An Operating Budget will be submitted in accordance with the
City's schedule.
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" 13.3 Insurance coverage has been obtained and rider submitted.
City Finance Director will compare costs of this versus City
providing coverage.
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RATE SCHEDULE I
EXHIBITION
Effective January 15. 1996 - December 31 t 1996
30,000
RENTAL RATE PER
SHOW DAY
SI.800.00
AREA
GROSS SQ. Fr.
Exhibition Hall
NOTES:
Rental Rates on Non-Show Days are 50% of the above mtes. Non-
profit Groups Receive a 20% Discount on Hall Rental Rates.
MAXIMUM CAPACITY: Exhibit Hall Level is 2500 persons, at anyone given time.
. SERVICES. FACILITIES AND EQUIPMENT INCLUDED IN RENTAL:
.
Lessor shall provide one-time daily cleaning of premises throughout
tenancy. including uncarpeted aisles, lobbies and rest rooms. Cleaning shall not include individual
booths or vacuuming ofaisle carpet.
House lighting, ventilation and air-conditioning provided one hour prior to
event time on show days. Lessor will provide work lighting on move-in I
move-out days.
.
ADDITIONAL SERVICES AND EOUIPMENT:
'Caterlng services are provided exclusively by our in-house Food & Bevemge Department. Arrangements for
these services shall be made through that department. Infonnation provided by the Sales Department.
* Audio Video equipment and services are available at our facility and arrangements for these services may be
made through the Event Services Depanment.
*ClenDlng services are provided exclusively by the Lessor. Arrangements for these services shall be made
through the Event Services Department.
*Electrical services shall be made through the Event Services Department.
*Equlpment services (i.e.: Pipe & Drape. tables. chairs. etc.) are available at our facility
and arnmgements for these services can be made through the Event Services Department.
*Security & Pcnonnel services for events are provided exclusively by the Lessor. Arrangements for these can
be made with the Event Services Department.
*Telepbonc and fax line services are provided exclusively by the Lessor. Arrangements for these services can
be made with the Events Services Department.
\ I
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RATE SCHEDULE II
MEETINGS & CONVENTIONS
Effective January 15, 1996. December 31, 1996
AREA GROSS SQ. FT. RENTAL RATE PER
SHOW DAY
Exhibit Hall" 30.000 S 1,800,00
Ballrooms A, B, C, D 16,000 SI,OOO.OO
Ballroom A' 3,750 S350.00
Ballroom B' 4.875 $300.00
Ballroom C' 4,875 $300.00
Ballroom D' 3,750 $350.00
Ballrooms A/B' 8,625 $650.00
BallroomsCID' 8,625 $650.00
Clearwater Room 3,900 $700.00
Meeting Room I' 650 Sloo.OO
Meeting Room 2' 650 SIOO.OO
Meeting Room 3' 650 $ I 00.00
Meeting Room 4' 650 $100.00
Meeting Room 5' 650 Sloo.oo
Meeting Room 6' 650 $100.00
NOTES: Non.profit Groups Receive a 20% Discount on Room Rental Rates.
'Four (4) hour block. Any excess usage will be charged an hourly rate.
"Exhibit Hall and multiple space rental is based on an eight (8) hour block.
MAXIMUM CAPACITY: BallroomlMeeting Room Level is 1393 people and Exhibit Hall Level is
2500 persons, at anyone given time.
SERVICES. FACILITIES AND EQUIPMENT INCLUDED IN RENTAL:
, One time room set (i.e.: conferencc, theater, classroom or round table set.up)
· Platfonn I Slagc, to include, One (6' x S') riser, and One. 8' skirted table.
· Onc Podium with microphone (Housc PA System)
, One S' skined table for registration and two chairs.
· Onc Easel
· Lessor shall provide daily cleaning of premises throughout tenancy. including
lobbies and rest rooms.
House righting, ventilation and ajN~onditioning provided one bour prior to event time
on event days. Lessor will provide work lighting on move~in I movc.out days.
ADDITIONAL SERVICES AND EQUIPMENT:
"'CaCerlD& services 8t'C provided exclwively by our in.house caterer. Arrangements for these services shall be
made through the Catering Department. Infonnation to be supplied by the Salcs Department.
* Audio Video equipment and services are available at our facility and arrangements for these services can be
made through the Event Services Department.
.CleanID& services are provided exclusively by the Lessor. Arrangements for these services shan be made
through the Event Services Department.
*EledrtC$1 services are provided exclusively by the Lessor. Arrangements for these services shall be made
through the Event Services Department.
*EquJpmtD' services (i.e.: AdditionDJ Staging. Podium. etc.) are availabJe at our facility and arrangements for
these services can be made through the Event Serviccs Department .
*Securlty & PenoDDel services for events are provided exclusively by the Lessor. Arrangements for these can
be made with the Event Services Department.
'TelepboQc Services lite provided exclusively by the Lessor. Arrangements for these services can be made
with the Events Services Department.
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RATE SCHEDULE III
CA TERlNGIBANQUET EVENTS
Effective January 15, 1996 - December 31, 1996
AREA GROSS SQ. FT. RENTAL RATE PER
SHOW DAY
Exhibit Hall" 30,000 $ 1,800.00
Ballrooms A, B, C, D 16,000 51,000.00
Ballroom A' 3,750 5350.00
Ballroom B' 4,875 5300.00
BaJlroom C' 4,875 5300.00
Ballroom 0' 3,750 5350.00
Ballrooms A/B' 8,625 $650.00
Ballrooms C/O' 8,625 $650.00
Clearwater Room 3.900 5650.00
Meeting Room I' 650 SIOO.oo
Meeting Room 2' 650 Sloo.oo
Meeting Room 3' 650 Sloo.oo
Meeting Room 4' 650 SIOO.oo
Meeting Room 5' 650 Sloo.oo
Meeting Room 6' 650 Sloo.oo
NOTES: Effective May 1,1996, rental rates are waived when 15% of total food & beverage charges.,
less service charge & taxes, exceed the daily rental charge. We reserve the right to set minimum per
person rates for prime and holiday dates. Non-profit Groups Receive a 20010 Discount on Room ReDtal
Rates.
'Four (4) hour block. Any excess usage will be charged an hourly rate.
"Exhibit Hall and multiple space rental is based on an eight (8) hour block.
MAXIMUM CAPACITY: BallroomIMeeting Room Level is 1393 people and Exhibit Hall Level is
2500 persons, at anyone given time.
SERVICES, FACILITIES AND EOUIPMENT INCLUDED IN RENTAL:
, One time room set (i.e.: banquet set.up I rounds of8)
, Pllltfonn I Stage, to include, One (6' x 8') riser, and One - 8' skirted table.
· One - 8' skirted table (registration, gift table, etc.)
, Lessor shall provide daily cleaning of premises throughout tenancy, including lobbies and rest rooms
, Lessor shall provide cleaning of premises throughout tenancy, including lobbies and rest rooms.
, House lighting, ventilation and air-conditioning provided one hour prior to
event time on event days. Lessor will provide work lighting on move-in I movc.out days.
ADDITIONAL SERVICES AND EOUIPMEMI:
CaterfD& services arc provided exclusively by our in.house caterer. Arrangements for these services shall be
made through the Catering Department Infonnation to be supplied by the Sales DepartmenL
*Audlo Video equipment and services are available at our facility and arrangements for these services can be
made through the Event Services Department
'CleanloK services are provided exclusively by the Lessor. Arrangements for these scrvices shalt be mnde
through the Event Services DepartmenL
'Electrical scrvices are provided exclusively by the Lessor. Arrangements (or these services shan be made
through the Event Services DepartmenL
'Equipment services (i.e.: Stage, Podium, etc.) are availnble at our facility and arrangements for these services
can be made through the Event Services Department
*Securlty " Personnel services for events are provided exclusively by the Lessor. Arrangements for these
services can be made with the Event Services Department.
*Tclcphonc services are provided exclusively by the Lessor. Arrangements for thesc services can be made with
the Events Serviccs Department.
"
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HARBORVIEW CENTER CAPACITIES
.
,
AREA SQ. Fr. THEATER CLASSROOM BANQUET
Exhibit Hall 30,000 .... .... 1,584
West End of Hall 15.000 1,298 858 800
East End of Hall 15,000 1.298 858 800
Ballrooms A, B, C, D 16,000 1,390 600 900
Ballroom A 3,750 360 120 190
Ballroom B 4,875 400 150 245
Ballroom C 4,875 400 150 245
Ballroom D 3,750 360 120 190
Ballrooms A & B 8.625 760 270 435
Ballrooms C & D 8,625 760 270 435
Clearwater Room 3,900 336 216 300
Meeting Room 1 650 75 30 48
Meeting Room 2 650 75 30 48
Meeting Room 3 650 75 30 48
Meeting Room 4 650 75 30 48
Meeting Room 5 650 75 30 48
Meeting Room 6 650 75 30 48
Meeting Rooms 2 & 3 1,300 150 60 96
Meeting Rooms 4 & 5 1,300 150 60 96'
~"'<t,<,.,.,l.;'<:. "n,: .,'.... '.' .u...... ... '. '
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RATE SCHEDVLE I
EXHIBITION
Effective January 1 t 1997 - December 31, 1997
AREA GROSS SQ. Fr. RENTAL RATE PER
SHOW DAY
Exhibition Hall 30,000 S 1,900.00
NOTES:
Rental Rates on Non-Show Days arc 50010 of the above rates. Non-
profit Groups Receive a 20010 Discount on Hall Rental Rates.
MAXIMUM CAPACITY: Exhibit Hall Level is 2500 persons. at anyone given time.
SERVICES. FACILITIES AND EOUlPMENT INCLUDED IN RENTAL:
.
Lessor shall provide one-time daily cleaning of premises throughout
tenancy. including uncarpeted aisles, lobbies and rest rooms. Cleaning shall not include individual
booths or vacuuming of aisle carpet.
House lighting. ventilation and air-conditioning provided one hour prior to
event time on show days. Lessor will provide work lighting on move-in I
move-out days.
.
ADDITIONAL SERVICES AND EQUIPMENT:
.Caterina: services are provided exclusively by our in.house Food & Beverage Department. Arrangements for
these services shall be made through that department. lnfonnation provided by the Sales Deparunent
* Audio Video equipment and services are available at our facility and arrangements for these services may be
made through the Event Services Department.
*Clcanlng services arc provided exclusively by the Lessor. Arrangements for these services shall be made
through the Event Services Department.
*Electrlcal services shall be made through the Event Services Department.
*Equlpment services (i.e.: Pipe & Drape, tables, chairs, etc.) are available at our facility
and arrangements for these services can be made through the Event Services Department.
*Security & Pcnonnel services for events arc provided exclusively by the Lessor. Arrangements for these can
be made with che Event Services Department.
*Telepbone and fax line services arc provided exclusively by the Lessor. Anangcmcnts for these services can
be made with the Events Services Department.
,.
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RA TE SCHEDULE II
MEETINGS & CONVENTIONS
Effective January 1, 1997 - December 31, 1997
AREA GROSS SQ. FT.
RENTAL RATE PER
SHOW DAY
$1.900.00
$1.200.00
$400.00
$350.00
$350.00
$400.00
$700.00
$700.00
$800.00
$150.00
$150.00
$ 1 50.00
$ I 50.00
$150.00
$150.00
Exhibit HaU" 30.000
Ballrooms A. B. C. 0 16.000
Ballroom A- 3.750
Ballroom B- 4.875
Ballroom C- 4,875
Ballroom 0- 3.750
Ballrooms A/B- 8.625
Ballrooms C/O- 8,625
Clearwater Room 3.900
Meeting Room .- 650
Meeting Room 2- 650
Meeting Room 3- 650
Meeting Room 4- 650
Meeting Room 5- 650
Meeting Room 6- 650
NOTES: Non-profit Groups Receive a 20'10 Diseount on Room Rental Rates.
-Four (4) hour block. Any excess usage will be charged an hourly rate.
"Exhibit Han and multiple space rental is based on an eight (8) hour block.
MAXIMUM CAPACITY: BallroomIMeeting Room Level is 1393 people and Exhibit Hall is 2500 persons. at
anyone given time.
SERVICES. FACILITIES AND EOUIPMENT INCLUDED IN RENTAL:
· One time room set (i.e.: conference. theater. classroom or round table set-up)
- Platfonn I Stage. to include, One (6' x S') riser. and One - 8' skirted table.
- One Podium with microphone (House PA System)
- One 8' skirted table for registration and two chairs.
- One Easel
- Lessor shan provide daily cleaning of premises throughout tenancy, including
lobbies and rest rooms.
House lighting. ventilation and air-conditioning provided one hour pnor to event time
on event days. Lessor will provide work lighting on move-in I move-out days.
ADDITIONAL SERVICES AND EQUIPMENT:
. *CalerlDI services are provided exclusively by our in-house caterer. Arrangem
made through the Catering Department. Information to be supplied by
* Audio Video equipment and services are available at our facility and arrangem
made through the Event Services Dcparbnent.
.Cleanlng services are provided exclusively by the Lessor. Arrangements for these services shall be made
through the Event Services Department.
*Electrical services are provided exclusively by the Lessor. Arrangements for these services shall be made
through the Event Services Department.
*Equlpmcnl services (i.e.: Additional Staging. Podium, etc.) arc available at our facility and arrangements for
these services can be made through the Event Services Department.
*Securlty & PenoDncl services for events arc provided exclusively by the Lessor. Arrangements for these can
be made with the Event Services Department.
-Telephone Services are provided exclusively by the Lessor. Arrangements for these services can be made
with the Events Services Department.
-
cots for these services shall be
the Sales Department.
ents for these services can be
"
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:11
RATE SCHFDULE III
CA TERINGIBANQUET EVENTS
Effective January 1. 1997 - December 31. 1997
AREA GROSS SQ. FT. RENTAL RATE PER
SHOW DAY
Exhibit Hall" 30,000 $1,900.00
Ballrooms A, B, C, D 16,000 SI,200.oo
Ballroom A- 3,750 $400.00
Ballroom B- 4,875 5350.00
Ballroom C- 4,875 S350.OO
Ballroom D- 3,750 $400.00
Ballrooms A/B- 8,625 5700.00
Ballrooms C/O- 8,625 5700.00
Clearwater Room 3,900 S8OO.OO
Meeting Room 1- 650 5150.00
Meeting Room 2- 650 S150.oo
Meeting Room 3- 650 S I 50.00
Meeting Room 4- 650 S150.oo
Meeting Room 5- 650 $150.00
Meeting Room 6- 650 S I 50.00
NOTES: Effective May 1.1996, rental rates are waived when 15% of total food &: beverage charges, less
service charge & taxes, exceed the daily rental charge. We reserve the right to set minimum per
person rates for prime and holiday dates. Non-profit Groups Receivc a 20% Discount on Room
RentaJ Rates.
-Four (4) hour block. Any excess usage will be charged an hourly rate.
--Exhibit Han and multiple space rental is based on an eight (8) hour block.
MAXIMUM CAPACITY: BallroomIMccting Room Level is 1393 people and Exhibit Hall is 2.500 persons, at
anyone given time.
SERVICES. FACILITIES AND EOUlPMENTINCLUDED IN RENTAL:
· Onc time room set (i.e.: banquet set-up I rounds of 8)
· Platform I Stage, to include, One (6. x 8') riser, and One - 8' skirted table.
· One - 8' skirted table (registration, gift table, etc.)
- Lessor shan provide daily cleaning ofpremiscs throughout tenancy. including lobbies and rest rooms
- Lessor shall provide cleaning of premises throughout tenancy, including lobbies and rest rooms.
- House lighting, ventilation and air-conditioning provided one hour prior to
event time on event days. Lessor will provide work lighting on move-in I move-out days.
ADDITIONAL SERVICES AND EQUIPMENT:
Catering services arc pro...ided exclusively by our in.bouse caterer. Arrangements for these services shall be
made through thc Catering Department. Information to be suppUed by the Salcs Department.
· Audio VIdeo equipment and services arc available at our facility and arrangements for these services can be
made through the Event Services Department.
-Cleaning services arc provided exclusively by the Lessor. Arrangements for these services shall be made
through the Event Services Department.
-Electrical services arc provided exclusively by the Lessor. Arrangements for these services sholl be made
through the Event Services Department.
-Equipment services (i.e.: Stagc. Podium, etc.) are available at our fuility and orrangements for these services
can be made through thc Event Services Department.
.Se~urlty &: Personnel services for events arc provided exclusively by the Lessor. Arrangements for these
services can be made with the Event Services Department.
*Telepbone services are provided exclusively by the Lessor. Arrangements for these services can be made withrthe Events Services Department.
,
I>
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HARBORVIEW CENTER CAPACITIES
I
AREA SQ. FT. THEATER CLASSROOM BANQUET
Exhibit Hall 30,000 .... .... 1,584
West End ofHat1 15,000 L,298 858 800
East End of Hall 15,000 1,298 858 800
Ballrooms A, Bt C, D 16,000 1,390 600 900
Ballroom A 3,750 360 120 190
Ballroom B 4,875 400 150 245
Ballroom C 4,875 400 150 245
Ballroom D . 3,750 360 120 190
Ballrooms A & B 8,625 760 270 435
Ballrooms C & D 8,625 760 270 435
Clearwater Room 3,900 336 216 300
Meeting Room I 360 75 30 48
Meeting Room 2 360 75 30 48
Meeting Room 3 360 7S 30 48
Meeting Room 4 360 7S 30 48
Meeting Room 5 360 75 30 48
Meeting Room 6 360 7S 30 48
Meeting Rooms 2 & 3 1,300 ISO 60 96
Meeting Rooms 4 & 5 1,300 150 60 96
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EQUIPl'I1ENT, PERSONNEL, SERVICES RATE SCHEDULE
The following equipment and services are subject to availability and in consideration of
the tenants and commitments by the Center. The fee schedule listed is to be applied only
when circumstances call for rental charges. Please refer to Rate Schedule I, II, or III as
applicable for your event and those services and equipment to be included in rental.
The Harborview Center will put you in touch with providers ofa11 specialty services your
event requires, including audio-visual equipment, catering, security and first aid.
Harborview Center will furnish, at additional cost, the following services and equipment
unless adjustments have been made by the Director of Events or hislher designee.
, EQUIPMENT I
I ROOM CHANGE OVERSIRESETS* I
Chairs $0.50 each
Tables $2.00 each
Risers $10.00 each
*Changes to Initial room sets may be subject to applicable fea. No charge to change from a mcetl:lg
set-up to at catered meal function. Additional charges will be assessed when turning a room from a
meal function to meeting accommodations.
I TABLES I
Round (5') uncovered $10.00 each
Round (5') covered $20.00 each
Classroom (8' x 18") $8.00 each
Conference (8' x 30") $8.00 each
Table Cloths $5.00 each
Clot..lts and Skirting $16.00 each
I ACCESSOIUES I
Risers (6' x 8'), IS", 24n or 30n $20.00 per section
Easel $5.00 each per day
White Board S5.00 each per day
White Pad $15.00 per unit
Spotlight (without operator) $60.00 per hour (4 hours minimum)
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Dance Floor (9 sq. ft.)
Trash Container
$2.25 per section
55.00 (run of show)
~ AUDIO VISUAL. 1
Overhead Projector 535.00 each per day
Screen (6' x 6' or 8' x 8') 530.00 each per day
Lavalier Microphone (wireless) 535.00 each per day
Hand Held Microphone (wireless) 535.00 each per day
-AddUlonal Audio Vis"uBI Equipment and Technical Support is Available Through our Prderred
Vendor Blumberg Communications.
Blumbera Communications maintains In Inventory of the most up-to-date Audiovisual, video, sound
" and stagioa equipment avanable for rentaL
All rates are subJ~ct to change without notlu
~
"
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ELECTRICAL SERVICES
]
STANDARD ELECTRlAL SERVICE A V AILABLE
120 voltt A.C., Single Phaset 60 Cycle
VOLTAGE A V AILABLE
208 volt, A.C., Single Phase, 60 Cycle
208 volt, A.C., 3 Phase, 60 Cycle
ELECTRICAL SERVICE CONNECTIONS
VolJagexAmps:= Watts
DUPLEX OUTLETS *ADVANCERATE ..FLOOR RATE
0-500 watts $25.00 S50.00
SO 1-1 000 watts 530.00 560.00
1001-1500 watts 535.00 570.00
1501-2000 watts $40.00 $80.00
2001-2500 watts $45.00 $90.00
2501-3000 watts 5S0.00 $100.00
3001-3500 watts $55.00 $110.00
3501-4000 watts 560.00 S120.00
Note: Each additional! 000 watts will be $25.00 is paid in advance and $50.00 floor rate.
If 24 hour service is required, please add 50% to service connection charge.
*Advance Rate: if sent in with electrical order form two (2) weeks prior to the opening of
the show.
**F1oor Rate: if amount is received after the two (2) week deadline.
Note: There is a twenty-five dollar ($25.00) minimum charge for all electrical service.
LABOR FOR ELECTmCAL
This includes electrical on equipment, repairs and tracing malfunctions. The rate is set at
540.00 per hour.
All rates are subject to change without notice.
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EXHIBIT AREA NEEDS
I
Pipe and Drape (free standing) $1.50 a running foot
Booth (includes g' x 10' pipe & drape, 1.8' $45.00 per booth.
skirted table, 2 chairs. 1 trash can)
Skirted Exhibit Table (8' x 30") $25.00 (run of show)
Skirted Exhibit Table (6' x 30") $25.00 (run of show)
Booth Carpeting (8' x 10') $25.00 (rwt of show)
Aisle Carpeting $1.50 per foot ($300.00 maximum)
Booth Vacuuming/Cleaning $0.20 per sq. ft.
· The rates for sucb bootbs can be subject to negotiation based on volume.
I
PERSONNEL
I
Ticket Seller $12.00 per hour
Ticket Taker $12.00 per hour
Usher $12.00 per hour
Labor-General S 12.00 per hour (4 hour minimum)
Engineering-Technical $30.00 per hour (4 hour minimum)
Security $i5.00 per hour (4 hour minimum)
Uniformed Police Officer $25.00 per hour (4 hour minimum)
Spotlight Operator $20.00 per hour (4 hour minimum)
Parking VaIet $8.00 per hour
Valet Supervisor' $12.50 per hour
I
ADDITIONAL SERVICES
I
Photocopying $0.25 per page
Facsimile Transmission(s) $2.00 out-going/$1.00 incoming
Facsimile Machine $100.00 per day
Excess Trash Removal $350.00 per load
Telephone $145.00 (rwt of show)
Air Conditioning $75.00 per hour
Audio Recording Access $100.00
(without technician or materials)
DatalImage System-Access 5150.00
All ratts are subJtct to change wlJhout notIce.
All equIpment SUbJlcl to the llmUs of our Inventory.
"
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RECEIVED
JUN 11 1996
CITY CLERK DEPT. .
CIlY OF CLEARWATER
Interdepartment Correspondence
TOI
~ .
william O. Baird, General Services Director
James D. Wood, Building and Maintenance superintendent~
FROHI
COPIBSI
SUBJECT I Harborview Center
OATS I June 11, 1996
The attached meeting notes outline the responsibilities for the
maintenance of the Harborview Center.
Globe Facilities are directly responsible for operating and
maintaining the Harborview Center" its parking lot and grounds.
This includes managing the leases of Stein Mart and Pickles Plus.
Globe is to negotiate and execute all ne~essary service contracts
to maintain the building systems and the associated warranties.
The General Services Department was to be used as a resource tor
inclusion in service bids that are common to both our operations
and Harborview' s operation. An example of this is the inclusion of
the Harborview Center when we- went to bid for window cleaning
services. capital improvement items, (roof replacements, additions,
major renovations) are to be submitted by Globe to the city's
Contract Administrator for inclusion in the city's budgets.
Training and the turn over of documents were to be scheduled by Hr.
Baker. We have received equipment and system documents from the
renovation of the stein Mart area but have not received any as
built plans or design specifications.
JDW/af
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../ MEETING DATE:
SUBJECT OF MEETING:
Wednesday, February 28, 1996 - 2:00 P.M.
HARBORVlEW MAINTENANCE
A'ITENDEES:
Bill Baker, Assistant City Manager: Bill Baird, Ocneral Services Director:
Kathy Rice, Deputy City Manager; Margie Simmons, Finance Director;
Barry Strafacci, General Manager. Harborview Center; Tina Wilson, Budget
Director; Jim Wood, Building &: Maintenance Superintendent ...
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1. Outline of lease requirements for maintenance in the Globe Facility Services lease, the Stein Mart
tease, and the Pickles Plus lease.
2. Schedule of tum-over and acceptance of building: who? when? how?
Barry Stralaccl will handle with Bill Baker
3. Future budgets.
CONCLUSIONS and ACTION ITEMS:
1. Lease requirements were discussed. Globe Facilities in Section 2.1.29 discusses the fact that Globe
will -Honor and manage until their expiration all current contracts between vendors. suppliers, tenants,
users and the FACILITY, Including the SteIn Mart. Inc. Agreement. · This will include the eAM
charges and repairs to the entire buildIng. He will be responsible for setting up a separate budget In the
regular budget process for the City to include CAM and bundlng charges and all maintenance on the
(acUIty .
PERSON RESPONSIBLE: General Manaier Barry Strafaccl will coordInate all contracts for the
building, including SteinMart and Pickles Plus for operations.
2. Discussed
STEIN MART:
Page S -I7A Conunon Area MaIntenance Fees
Page 10 - 114 Repairs
Page 11 - 116 Insurance
Page 16 - 131 Rules and Regulations
Page 3 - I3C CAM charges
Page 8 . '11 MaJnt.cnance and Repairs
Section 2.1.29 .. ContractS
Section 8.1 . City Retains Ownership
Section 17 - Capital Improvements and RepaIrs
PERSON RESPONSIBLE: BARRY STRAFACCI
3. Sdleljule or Turnoven Bill Baker will set up a schedule so that City General Services staff and
Globe staff are trained on all equipment and that warranties arc wrItten. A protocol will be developed for
future problems such as plumbing and electrical, roof and other systems with contact persons and length
of warranties. Globe and General Services will be provided with as-buUts when completed from the
aeneral contractor. Globe will be contact person for facJlJty.
PERSON RFSPONSIBLE: BILL BA.KER
PICKLES PLUS:
GLOBE:
4. J3Jture BQJI~elst Provide insurance costs (or next budget to Barry Strafacci.
PERSON RESPONSIBLE: MARGIE SIMMONS
S. 'Barry Stra(accl is to get from Engineering and Parks & Recreation landscape and lighting charge for
parklnalOl.
PERSON RFSPONSIBLE: BARRY STRAFACCI
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!i~q~VIEW
;;., -;- ....~~ ,-;- ;-t ., -;- I P ..
:Jon CI.I~\'EL\Xn ST.
P.O. BOX :J2U
CLEARWATER. FL.
34017.0329
rIlO:'\'E: 813.462.0778
FA.'l(: 813.462.6708
MEMORANDUM
. . .
" DATE:
June 121996
TO:
Betty Deptula - CitY Man~ger .
,. Kathy Ric~ :. f)eputy City Manager'
11" ,"
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CC:
. Mi~h:~~s': . , ',:'-
\ . .'. . .' . , - . ,. ..
.' . 'Julia Roberts . .:. " ' '.. '. :' . r . .
FROM:'. ::". 'iu:;~~:ec;'~~~;~M~i ~~9.~~ .::
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lnformatio.n Requests':
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The following is information on bookings with .regard to, thl: (:learwater Room:
. .
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..' Clients ikat we, ~e lost because the Clearwater Room was ~ot ready by the J!.;ojectio~. date of .July'
I, I99~; . , .
. 2 Wedding R,!ceptions' ..
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.... Clientj we wililose ifClearw~ter.Rooin i~ notfinished b'eca'use we do n~t have ~ back-up/or ;heir, : .
.~ '. 'event". ':"-. "II. ....t. :" '. '. . ... .... . .~.. ". ~ ., i-:~ :.~. :......;...p.., : f. ...... .
. ,.. . j 'WeddJng'Recepiions' " .. . ,,'.. . ,:'\.,. .
4 Christmas Parties' . .
1 Corporate Lunch
1 Bar Mitzvah
"
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Page 2
. Clients holding the Clearwater Room with a back-up in AlB or CID:
I Anniversary Party
8 Wedding Reception
I Lunch
3 Christmas Parties .
3 Other
. Clierus waiting to hear if the Clearwater Room is going to bejinished before'they h~ld space.
interested in t~e "room with the 'View tJ. .'
5 Wedding Receptions
Only.
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Note: We have stopped showing and booking the Clearwater RoOm as of the middle of M.ay.
Several clients who are penciled into the book/or the Clearwater Room have been "
- watching the Commissioner's.Meetings and reading the newspapers and are ready to' ,".' .'
. . pullout or,contract as. ~oon as decision,is ~ade. .
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~'. ' With regard to othe~ food even;s (Ballrooms A~i>). clients'.are iold't~"~itch!!n is going to be bidlt. . ,;...,. ',' .
. Harborview CenJer with~ilft a k//C.hen ~ a sc~nario 'in which Wo~ld ~e difficult to.e#;mqte ~he.lo# '0/ '" . ~.. ,~
business. · . ~ . . . . .. ~ ','. ~ . . ,: ' -
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The following 'are responses related to fmancial issues Wld are based on our best
estimates.
· Assuming a finished Clearwater Room and fully equipped kitchen, the Food and
Beverage profit and l?ss is projected as follows:
Fiscal Year 1996 ..1997
- ..
, .
Clearwater Room
Other Space ,
Food & Beverage Revenues
E~peD8~' . '
Net Food & Beverage '
$ . SOOtOOO
$ 800.000
51,300,000
S 975.000
S 325,000
. "
. "' .
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· '. Restaurant income asswnes previ~us deat but does not take intc;> accoWlt any loss ~f '.:. .
. . business-in other spaces due to policies or privileges granted to the restaUrant:.' """ - ~
,,'operation; " '. ',.\ :'
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'. ,.' " 'R~taur8rii'Net Inco~e......~:...~S 60~OOO per y~r , .. ", '. _', ".,.". :":'.;'.~ "~"<"" ' 'j
: '~ . ' . Clear:waterRooni NetIn~ome...S12S,OOO per year '- . ,.' :-: ~ ::"."-',:. ,:,:~,.:.:: ....::.~(:<,:..:...../>' I
". ~. .',.. ~~. ' w ,.:.',.~ '* r c> 1
,,',The above projectioti assumes $5op,OOO gross incOme from the Clearwater Room. ...., ,.:, ":,"," ;.' ',',
'.' . '. . .... r . . .... ': . ~.' ..: ~' ... . ,.' '. .: L... ' .
. Total personnel costs for facilities widely vary. 'These costs are normally higher" .
during start-up period. L~ger buildings are able to redu~ labor costs as a percentage . .
due to economy of scal:e. . ;.
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.'
Harborvie~ pe~o~el costs are approximately 47% with ali temporary labor.:
, inchidecJ, excluding f~es to Globe Facility Services corporate, the . labor costS for' .
Food and Beverage services which are 25 - 30%. For purposes of projections
assuming a 30% personnel expense average on $1,000,000 of the Food and Beverage.
expenses and averaging $400,000 in fees and personnel ,with $645,000 in
expenses for other Harborview operatioDS, the effective average of personnel costs
for the total Harborview operation is. 42%. .
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. CnvOFC~WA~R
~~ / Inlerdepartmenl Correspondence
WIlliam o. Balr~neraJ Services Director
James D. Wood, BuDding and Maintenance Superintendeqt ~
l
TO:
FROM:
SUBJECI': Warranties Received for Harborview Phase I
DA'lE:
June 13, 1996
The following Is B UsI of Ihe warranties received for Harborvl~~
NAME OF TYPE OF EFFECI'IVE EXPIRATION
COMP.Am' W6RRAN1Y DATE DATE
Colony EUmInatlon Termite
System
.If f~tJn~ #,,*.~ t9I/Ge.
Dl)'Vlt Systems, Ine. Materials
Subcontractor warranties are as fonows:
NAME OF
SUBCONfRACOOR
Brown AutomatJc Sprinklers, Ine.
Big C Steel, Ine:.
DCH Mechanical, IDe..
CraIg rue, IDe.
City Glass & MIrror, IDe.
Cross Environmental Services, IDe.
Florida Electrical Service, Ine.
Montgomery Kone, Ine.
Rodan Fire Sprinklers
Test and Balance Corp.
::"'IIIll'~'~':...._"~'__..I'~ . , ',' \ , <.,"'"J-' :......,~"..., .~ .~.
09/14/95
09/14/96
09/30/94
01/]2/94
09/30/05
01/12/99
EFFEcrIVE
DATE
EXPIRATION
DATE
02/21/95
03/10/95
01/31/95
03/06/95
01/20/95
10/12/94
01/31/95
02/16/95
12/13/94
01/31/95
02/21/96
03/10/96
01/31/96
03/06/96
01/20/96
10/12/95
01/31/96
02/16/96
]2/13/95
01/31/95
"
___'U ._..~__~ .-_' ~.._ _on_._-
"
. ,
.': "'. u. +..
, ".
Commentary
Funding for Catering Kitc~en
Budget approved by the Commission 7/20/95
Less costs for work already completed:
Re-configure hall, doors etc. to achieve added room needed
on third floor for Banquet Kitchen
Construction Change Directives January 9, 1996
and February 5, 1996
Purchased used equipment from "Clearwater-on-the-Blufftl
Payments total
j:
f
Kitchen Consultant retained to evaluate used equipment
Expand third floor women's lavatory to replace toilets
lost due to kitchen expansion
Construction Change Directive March 27, 1996
Balance available
o
. .
. ~ {.).~ ,r.\I'..li,t~f~\...' :.."c,...~...,'rs",".t.....j,.;._u,-< .-. : .
$150,000
27,000
63,000
5,000
34,000
~$21JOOO
r
-~~
Recofi1mendallons
To Bring Harborview Center Project To Completion
June 14J 1996
Description of Work Element Ref. Costs Approved Additionnl
Attuch Funds Funding
A vnllnble Requested
Completion of construction of banquet (A) 331,000 21,000 310,000
kitchen, including fees and 10%
contingency
Purchase fixed new kitchen equipment, (8) 182,000 182,000
including fees
Completion of construction of basic (C) 374,000 450,000 (76,000)
banquet space, "The Clearwater Room",
including fees and 10% contingency
Additional costs for completion of city (0) 163,000 80,600 82,400
responsibility for "Pickles Plus" space
build out, including fees and 10%
contingency
Note: This work has already been
authorized by the City
SUB-TOTAL 1,050,000 551,600 498,400
Convert lower level space to banquet (E) 27,000 27,000
storage area
Purchase mobile kitchen and serving (F) 120,000 120,000
equipment
Rehab upper level men's restroom 3,000 3,000
Improve fire stair hardware 2,500 2,500
Budget for marquee sign 55,000 55,000
Upgrade Clearwater Room, chandeliers, (C) 25,000 25,000
wood trim and ceiling treatment
TOTAL 1,282,500 551,600 730,900
NOTES:
According to Dean Rowe, Biltmore Construction officers, and Globe Facilities General
Manager, the costs, with the exception of the Marquee, have been bid, and absent any
further change, the work will be completed at this price.
The Marquee estimate has been provided to Globe Facilities by a sign company based on
preliminary design work.
Requests for funding for the Parking Deck canopy, striping and landscaping, as well as funds to
upgrade an existing elevator, total1ing $34.000 were included in the 6/6/96 agenda item request,
but deleted from this recommendation.
,.
-
-
{'
t'
ROJVE AACHITECTS'
INCOl<llORA.TlO
H, Oeo:"l Rowe, FAIA
RIck ROdOS. AlA
Thernes A. Hommer, AlA
R,ck Rowe. AlA
lorry Wlldel. AlA
HARBORVIEW CENTER
B.l. Banquet KHchen
Bid
$241.637 -
$36246
Plus General Contractor Overhead and Profit Os)
Sub Totol
Plus Archltecturol/Englneertng Fee (8)
Sub Totol
Plus 10% Contingency
$'277 .B83
522.231
SXO.114
$3:)D12
Sub T otol
Rounded
.
S3XJ.126
$331 OJ)
Florida RegistTollOn No AACOO2172
100 MOdl,on Street SUlfe 200
. Tompo FIO/IdO 33602 4704
FO'l a\3,22\.Q\54
, 81322\ 6171
ctv/A, 'L
O~r
AJ~ S- .
.
A7/ACIl/k/EAlT A
f'q. / 'f ~
~
, ~~1.
.'
J~. 5.1996 10:~ Rcw: MCHITECTS NO. 683 P.M
03125/86
l..W1_ 9' W2rL Unfts labor ~ ~QD.t. 'l
... ~. -
aanquet Kitchen
floor patching @ erect & plbg 1 Is . 500 500 1,31u
fill in ffoor openings In banquet storage 0
and In clearwaler room 1 Is Allow 4000 4.000
....
coordination/patchIng @ Stein Mart 1 Is Allow 7500 7.eOO
dry.NaR framtngl(1reprooflng a stl col 1 Is W~STST^ . 32000 32.000
kllchen ceDing I Jncl 0
kitchen partJUons & flre safing lnel 0
drywall on e)dsUng framing . Incl 0
fumngldl'y'NslI on north wall Incl 0 D
2 hr chase wall in b102 Incl 0
fireproof beam. line h. e 10 7 Incl 0
new doors!rrames/hwd kitchen . . 10 ea Incl 5172 TAYLOR HOW 5.534
view window at kit office .omll* 0 .
. .
cleanup I rubbIsh removal 1 Js 1500 1500 . -31930
vet In kitchen area & base . 1 Is ACOU&TI 850 850
0
special flooring tn b102,b10a,b109 1 Is 6TON!HARC 12639 12,639
waterproof membrana @ spec floor 1 Js . ITON!HARC 3295 3,295
-
acoustical kitchen Lues 2x4 1 Is we.STSTA 500 500'
,
paInting wans kllchen Brea glazed wall 1 Is TE!NNISO~ ~730 4,730
painUng cemngs kitchen ereES Incl 0
repaint exist corridor wan - special croat inc1 0
0
tenet reom accessories 12 es FLYNN CC: 872 872
lockers not Included 0
kHehen equIpment NIC direct purChase. 0
equIpment support and roof opening 1 Is Allow 4500 4,500
frames and roof flashIng
sTgnage 1 Is Allow 250 250
plumbing work 1 Is GREEN -46857 46.857
0
fire sprtnkler system 1 Is BROWN 352e 3,525
protect carpet, remove/replace celtlng 0
to allow for dud wor1< etc. 1 Is AnrNI 2000 2,000
h V a c work 1 Is AIRRITE 30945 30,945
drywlln enclosure at hood exhaust 1 rs WESTSTA 2000 2,000
elecrtrical 1 Is F.E.S.. 14400 74.400
TOTAL. 241,637
.
. . . .. ,-
,,- -, . .. .,' .. '..::. . . .. .
, , I . .. L~ . "
/:3' c2 '7 ~ 0
. ,_ " ..jo.. TOe . .. I "'.,.
-
-
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,1
4
.ROJVE AACHITECTS
INCORPORAtED
H. Deon /;'owo. FAIA
~1C:k RadOS. AlA
lhomos A Hommer. AlA
n,ck Rowe. AlA
Lorry Wllaer, AlA
HARBORVIEW CENTER
8.2.' Axed new Kitchen Equipment
Bids (attached) after Value Engineering
Kitchen Consultant Fee (FIxed)
S 166.70.S
$12.(00
cfd:;J;-I
Plus Architectural/Engineering Fee (2%)
$178~
$3,574
Sub Total
Sub Total
$182200
. Rounded
Sl82,OO)
"
FlOtida Regi51Tation No, AACOO2 t 72
100 Modlson Slfeet Sul1e 200
. lampo. FIOlldo 33602 4704
Fa~ 813221.9154
813.22l.8771
A rr"A c //111 EA/ f
/1~
f i,
'Z:3
/ ~ 0
. "~$.t~~~H..~,,{.,;,~ :~:r:~\':~~_~~"'-"".
-. r" "r.
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_1""'--~.~~ T~II'J"FC'-r
71 ~
. .
~
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-
HARBORVIEW Ce.~TER. BANQUET KITCHEN
MATRIX OF KliCHEN EQUIPMENT BIDS
'-
SUBSTITlJ1l:
m:M OiY. DESCRFTO~ ,~ MFR. BEllRAM OON SRAt./DOO
1 I 1 sc.t.L5 !O!:TEC1O $1."3.62- 51.130.00 51.01 S.7~
2 1 WORK TABLE F ASRICA i'EJ $1.027.08 $1 255.00 $1.227.60
3 1 BY ONNER
4 2~ SHaVING INTEfW.E'Tro ,.Mit MASTER $481g.07 S5.~BO.OO ,. $4.91 g.~o
5 7 DUNNAGE RACKS INTERMEiM:) 1.lm MASTER $729.54 5530.00 1.Sl,O~2.~O
18 1 WALK.1!Il REFRlGERATOr\ HAA~ 1.HAWKS $9.936.00 $13.520.00 ',S,'..cOO.OO
$406.09 ...
s.s. Mot.DlNG IN:LODED '. INCLUDED
6A 1 BLO'NER COL SOHN 1-COPELANO'INCLUDED W/PG WIllS W/.S
168 NCL.UOED I!\tWDeD I INClUDED
, CO!~DENSING UNrr 80HN '.COPElAND W/CS WlfS W/f6
!WA!.J(.IN FREEZER .
7 , HAI:l-a:o 1.HA'I\'KS $14,0<<51.60 $28,2G5.00 ,. $24,360.0D
$7~1.99
5.S. MC'.!)l:'JG
'/A. , BL~ COI.. BOHN 1.COPElAND INCLUDED WII7 INCLUDEO W/l7 INCLUDED WII7
78 , CONDENSING UNrr BOHN 1.coPELAND INCLUDED WII7 INCLUDED """7 INCLUDEO WI#7
~8 , WALK.IN FREEZER li,6.q=t:A:) 1.HA\\'KS $6,507.00 COMBO WI "7 '.COMBO W/.7
8A , j BlONER COL BOHN 1.COPELAND'INCLUDED WI'S COMBO W/.7 :COMBO WII7
CCM" .
88 1 CONDENSING UNrr OOHN 1.COPElAND INCLUDED WtrtS COMBO WII7 COMBO W/I7
gXR 1 MIXER WITH STANO EXISl1N3 $432.00 $85.00 S100.00
10 1 HAND SINK . 5ECQ ,.M11. MASTER $349.Q2 U1D.DO $337.40
'1 1 PREP TABLE WmI SINKS . FABRICAiEO 53.267.00 S3..cS".OD S4041..0
-
12 1 WAll SHELF WITH lJTENSIL RACK FABRICAi"ED S1.659.60 S500.00 Ss.4 2.60
.
13 1 WORKTABLE . FABRlC....TEO $1 3"7.84 U90.00 1;20.50
14 2 MIXING BOWL WITH STAND VOLLRATH 5991.44 5935.00 $',6'2.00
1S 1 REFfUGERATOR lROU.1Nl VICT~ 1.coNTENTIAL s.c 380.61 $.c.600.00 1 . $4,018.10
S 5 RACK EPCO $1,8;3.30 52.675.00 S2.S07.00
-'
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· ,l StlBSTIT\.JTE
'1'EM OiY. DESCRFTON MFM. M1=R BEl1RAM CON BRANDON
~S't~4Pl~' v~!~)~. ~:t!~~~~~~X{l2~~~~t~M~.~' ~m~.~~~~.~ ~~{,~j;,W;~giYii rimrl;7;;[~.;~ij~ ?-~~i~~~~; ;r~~i~1!(
1IjCJ:"'~..: 5:f.t~[?: UilGJ,J,CAAT;."~(:~~?.;.e;.':',!{::-i.:i'r.t.o...~': 1.::1l=']\'1!:;.;",:::.,'!, :!f.Y.i.U:-~~'~'>f.t!;"". .~;'/. $~;,,26:.aOi .i.;':,.r:S"r330~'OO/ t~.~:!~l38.,..0)'O.,
18 1 I PDWER PO'..E AYrEC $1,508.60 $1 " 5.00 '1,613.50
U 1 PnE? Tt.9LE WrrH SINKS FA9RICAi3) $3 650.l0 $J.5~5.00 53,6G6.00
20 1 WAU SHELF WITH lJTENSIL RACK !FASRICAiEJ $958.60 $0(65.00 !607.20
21 1 FlLLFAUCET . FlS-ER I 5206.74 12045.00 S~0i7.00
22 1 ClJTTER'MIXER HOaA,qf I 1.uSEO S6 93g.604 $8.050.00 , .$2.500.00
23 1 .POYVc:RPOtE AVTEC S1.7~4.20 S1,9I!O.OO $2.099.50
24 2 lWORKTABLE' ,FA6.t1ICA:I:::J $1.721.521 S1,ggO.OO $1 ,258.~0
~I. ~\,~ ~J~'1~1\..l~i~~ ~i~~~1~? ~~l1~\f~l ~!i~itr1f t!ifffs1lo~~ .~~f~~~
- ..
26XR 1 FCO:J P;:OCESS:Q:I EX lSTIt\'3 $64.80 $30.00 N::
. I 1
27XR 1 S'..cER . I EXl5TING $<432.00 S30.00 N:;
!28 1 !EOUI?MENT STAND FABRlCA'i:0 S528.12 $600.00 $-<45.00
'29 1 I~ . HOBART '.VARIMIXER $6.023.16 $7.100.00 ,.$6 495.60
JO O?EN
- 1~~
.GFOEN-~W3 2.HOaAR'r
31A 1 COmCllON STEAMER IHC8A.qf.s=::C 3-SC)UTHBENO 1.S 8.933.60 2.$7 ~g5.00 3.U.g10.S0
NCWo;o I:IK:LUOED N::lUDEO
319 PR:sstlFt!: R..=aJl.A~ Wlt31A W,,'31 A W,,31A
toJ.IJEO
.310 000 l)Q:;MCt.>.7 $162.00 S240.00 Wlf31 A
N::I.1JCe1)
310 KlEEN STEAM SYSTEM ~ $817.56 5930.00 W/f31A
32A 2 KET11.E GFOEN 1.LEGION IND. S1 '.402.80 515.230.00 1.$''(.7;2.00
. INCWDED I1\CLUDEO ~
328 2 GAS PREsstR: REGUATOR W/,32A Wtt32A W/f32A
ta.OOEO
320 2 OUICK DISC DClRIvO>.1' $32,(.00 $370.00 WII32A
. FACTOFrY
~OOl.Y
:nXRW 1 ~ EX1ST1Na 5432.00" "50.00 NEW $6.765.00
INCLUDED WI t-lCWOED WfTli
33AXRW , DISC. DOMMCll'.'r .33XRW 5255.00 133 XRW
I .
caNT.
COl'lT.
" 1.INClUDED IN
. ,;4A 1 FRYER WI FILTER & HEAT u.MPS FJMMSis:\ 1.DEAN $5.4121.60 $8.01'0.00 f33XRW
..-
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'1:M C1Y. OESCRFTON Mo""R. MFR ea TFl.AM roN B.t;A~00N
-' IGASPn:SS\.JME REGUlA1C>.i INCLUDeD WI INCLUDED WI INCLUDED WI
349 1 .33XAW U3XAW '33XRW
INCLUDED WI
3(0 1 OUICK DISC. DORI~" $224,10 $255.00 '33XRW
3SXRW 1 RA.".'GE WlTIi OVEN AND BROILER I 5324.00 $200.00 $1,805.20
EXISTl"13
! SOUT1-l~N:l INCLUDED WI
3SAXRW 1 BOLCR $9;4.68 51,130.00 '3SXAW
I ClQR\O\'T INCLUDeD WI
3SSXRW , DISC. $162.00 S3SS.00 fl3SXRW
.co....rr.
36A. 2 I an...=RS so:.m;S:NO I $10,405.70 $11,820.00 $12.139.B6
. I INCLUCED WI INCLUDED WI INCLUDED WI
SEB 2 GAS P~SSURE REGU.ATC:nS 1I'36A *36A UGA
. INCLUDED WI
.
360 2 BPe (DISC,\ DOMMOI\'T 5324.00 $370.00 U6A
--
. ,
37A 1 CONVECTION OVEN iSO'Jl1-l9CNJ 56,3 g 1.99 57.152.00 . $ 7 43".~O
I INCLUDED WI INCLUDED WI INCLUDED WI
;379 1 GAS PR.:sst.J?E REGl.JLATor\ '37A '37A .37A
INCLUDED WI
37C 1 OL!JCK DlSC. OOM.I.4OI.'T $162.00 $180.00 .37A
3SXRW 1 CO!\'VENTJON OVEN E>OSTlNG $756.00 S2oo.Do S500.00
INClUDED
SA 1 : DISC H""...s5 DORJJCt... $'62.00 S23S.00 W138XAW
-
39 1 VE"'TltATOR (HOOD) AVTEC 514.897.52 524.175.00 S17.000.00
. $2484.00
.cOXRW 1 FIi1ESUP?R$S~ SYSieI.4 EX151lN'3 WITRAOE 52.1 CO.OO $2820.00 NEW
~, NOT USE 0 .
~11~~ ... --~~~~~ f.&~,""..rt....,.-,... ...~~~.W~) ,~~a~L~,y<,$i" ~t~'ij!~~1f.:"~ *a;:;iP:'iWr5f
'~~~~ ,t: ~.. ,.-y..........:'\::.:.:i
" -. ~~Y viCi~~~f, ;{~tr,;">:<n' '!<If' ee,~~"'Wi-~~~ -r;;~~or . ,
l~ . S9'~' llli:1:$'3~t~1::4
~J: . " N' .%"1, ... ,;t.!t::;.~, ?:t. ':.TAA . N ~.;f~; 2:-S90{.-s'n ~;"t: ~ : ~
. -,,!,,(. " ."' 3. 0:00.
~ 1 fEFRG~1t:A t EXIST'NG I S21 e. 00 $175.00 NO COST
4CXRW 1 CHfr'S COI.JNTER EXlS1lNG $1,512.00 S1.000.00 S500.0o
1.cHERNO
04SXR 1 MICROWAVE OVEN EXmlNG 2.SUB Mooa '.$491.98 1570.00 $575.00
.cs NOT useD
047 2 WORK TABLE FABRICATED ,.TARPON 1.52,2;1.(1) $2,355.00 S2.356.20
.ceA 1 PLATING TABLE F ABRICATEO I ,.TARPON ,.$04,706.604 55.865.00 $5.37;.00
tJCWOEO INClUDED
488 S HOT FOOD weu. ,S3:0 S1.836.00 WIr~6A W/U8A
<4Q NOT USED
..-'
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p~ '-I r.t:
-<I
',1 SUBSTtTVT'E
TEM aTV. DESCRPTON MFR MFR B!3..lRAM OON BAAN~
. ,,,j:r~f~1i' .....j.j......... ~~N~:{~~~l1ft1~lf~..~~~;~.~;~t~~ C~~~';t t:~..i,( .li.i..(.1,;,v~t'~"'~1 ,,:t".~ R;;t'fd()o1.' j ~- .-J:.C1="""t-"" ~t~;'~I~ ";~'Ir~'S(.i ',r, j,>.
"~Q.;r..~~ I ~.~. :" '.c.:l,t.'.'"! ~o~".i')\ fr' ,.>'. " , "'".. .~ c"'" -A
...,. ul....~..,\~1 ."": '~1.,''';'tl ,- h'"......'........ l"',,', c.;" '.:?.~, .f. 'l'~ '..,:.::.1..'.. ~r$37-;1:.n~1,;:.
S'OlrJ .~ ,.. . ~." {~~:1~f::~~~..~~r4i~ ilZ-:- -<"~~". ',,:.;"'" '-;>:;'''3 "~:,,. ~ ":'~r.;
:<~~904((' . AlVOUE"fO RTSI;:'. it't.:'1:.:~:; ..f.l~: HOF.F1J.1..: '.:'C,:: :..,-.:-$33.- ,,71.:nn f..~.S B:O'OS..t)O"~ ,.... ".. "'. ,
51 1 POllER POLE 'AVTEC $',506.60 '1,725.00 $1,831.50
S2XAW , ICE MA."<ER WITH BIN EXIsnNG $1,050.00 I $250.00 5700.00
CONT. I
'~I "'n'~j;'I- ~'~~~~1-11',,~!;'J;I{~g'}i'i';l:' ..v,...~.,.~..1~. .... 1{~t~'t~1.i.~: t:.~~ft'l",r.:,.~. ~ I~f.r~;~~~tf~ "~l.lt'X':::J: " !:7'--f.:5
'!Hi ~l:i Wi: '-. "t:' "!oli,' '. ...,. (. '"'e; g. ~~~l~ n~~i'
~r ~" ~.t~ if::.~. q;. . 'fjj~""~~ ~11~' ,f.~~../)'''ir . ,,~.:r:~. t~ ,. y' ~r .J. ~#.r~'~)~ff~. I €f . .I~"'!f~'~ "J' !:..:: '-' r ". t<1i .". '.' h.....
. .'...~ ~'7! ....,.,~.h, .<<IS'2~'
L ;IIA: ICE i'!i$~.:!l,..,\!,';'r.~.~' t:}T.l!i...}~~y S:CO'1'~'f'.,;~d~'h.: ,'tN~ tC:')"i :'t.,. ...:-t. ,...u..;:":iI.,' ..,,~.:s .2'0 . 0.. . ;. ..,'.'$ 't~ S.' O~: ~(~t. ,'.' , .
54 1 BEVERAGE COUl\'TER Wll'H Sll\'J( !FA9r\ICATED I l S2.1ea.oa' 52.H5.00 51.876.00
ti.~R~ ~~;~~.i~~~kttlr~~t4i ~.:~~tc&.';~~~ 'fi..t~~~~'~~:~~;~:~f ....,: ~'..~!Ll;:-;i"t'J...1,j .~t;",~~~.,~.v .~< ~-J.:..;tt:1t~~t.:tJ~:r
.4' ~.. "~:.;~...-:~ gt~*~"O~'~:~': ~At<*\lt~1ff ~i~~f}~tit,4i~ ""'l'.-n:~' j{... ~
. . !!.... ' lX>;-~ ~. (1' ..STl,;'~Tf\::i$j~~ A;~ERiEf.. ~;~;r.. }l;l.9RE\\ :nO ~~~s ~D;_ ~o .] '.; .......!(i6'S; :. !?..t~'i'''.$ 3~~i;g;oo
'~"t . -~"'Ui!. t~~~r~'"""~1Gi~ll~t:r~; BU~N~" ,~., ~~~~'?tt~!~! ~"~18i~~ "r;~@v~' ?"'>~"~"~~ .....J....'
..J.'.H"l~ . <''1'''.l.' '-r,1 .~.
..;.. ..'#. "j":i ~~~.!l'~ 10....... l'-~~ I4::}!.,i :.:~ r'~-~ .f...!!~" r' L~":; ~ .v.%.~. . ~~"~. rf~ ;1M' 't. .;t1.'~ : ..
,.~, 1'fisni ''''''26
~ Id 'i9:aa ::'R.1f~1'~S'!'~ ..t~Wi f!.AT~C'l< it~~;~~T. y.r. :.tlREWMAT: C >">l. ,:S'\1l .4. Q S. . , ~",.:.:Jt.k." ~ 0,.
ti?r~~~~~~~~J..j st:Bv.~~~"~t:H ;;~m:':fcl~.,;.f~ t'.I~1!~m i~FJ,l.'It-~. -~~;.
....~;ar. , >;.. C ';#''''N11'' .~..-:"f~);.'. -~ ' ..~ !~"~'~"<~"li '~~~-&J~ [t;$'1~5~96~fi ~ft~~r~~~~~~~ ". #..,~11t"H~
.... ........ ".~.~t .::.....~i t'-":1: ....
2~ . ~ ''I:2'~t . P;;t..l Gt:A'SSRAC .' 'tf.. t~ tl'fEfe ;;.tj'!'S-H~; ~,,:~~~:;~~:~{;zt.. ~:{.; ..~. ~~, .' 2~'265\01);:
:.
58 1 HOSE REEL WrTH CON"i'ROlPANEl FISHEM S1,3CS.46 S 1.~GO.OO .: 51.020.00
50 1 . SCUill:RY SIN}( IFAB~lCAiED I $3.160.00 U,2~5,OO 53.067.70
60 1 WJJ.LSHElF . IFJa:;ICA'G> $574.56 SSSO.OO $72".90
61XR 1 POT & PAN RACK EXISTlNG S32.~0 525.00 5'00.00
i2XR 1 HAND SINK EXtSTl.~J3 $32.~O SS5.00 $100.00
- I
63.1. 1 SOILED DISH TABLE FAB.~ICA'7:0 $6.553.0<04- 53.915.00 56,517.50
IFlSYEFl lJInuoeD
638 1 .SPAAV ASSEMBlY S1~9.3'" $160.00 WJ63A
54 1 DIS.:css:t SA.LVAJQ::\ 1.RED GOAT $1.167.96 . $1,930.00 ,.$ ',91 0.00
I INCLUDED WI INCLUDED WI INCLUDED WI
6tA 1 CO~'i'ROL PANEL SALVAJOFl fl64 ,604 16t
INCLUDED WI I
65 1 O.M. CUP AND Gu.ss RACK SHaF FABRIC.A:I:D ct63 5760.00 $637.10
66XRW , DlS\.fWASHER EXISTING S972.00 S3GO.OO $300.00
COt-tT.
$1'00.00
67XR 1 CCMlENSAlE HOOD I EXISTING 1 -CAMBRO 1. 5200.88 $155.00 NEW FAN
68XFtN 1 ~181 EX1STlNG $!i40.0~ t 150.00 &200.00
.
60 1 CLEA..., DISH TABLE FABRICATED $2.548.80 $1,580.00 $2 050.00
70 12 BUSSING BOX CAMa::o $~G.68 UIO.OO $63.00
JAN. SINK tN,l.e.l .
71 1
,
72 1 HOSE BIBB (N.Le.)
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173 . I 1 Sh'EL V1NG INTERrJ.E'i'FO I 1.M1t MA~~RI $179.82 I S220.00 1.$ 200.23
'~;~ii!it ~'()r" ?i~cr.4..~~"'#i1<"t."f,rt~?W,r.~".;~r' '~~~ ." "A":~~~"~'" ""~; "'''<'f~( t $'':~11.: '~";JrF'~l' .,... f~ ?U...."J1...~~1&llf;. ~1;,;).;,Y.:i.!:.i'..',m.t,.(:
!i~. .~t1.: ~:.:~ (. . .C1.t.:lu"~'~ "oIw1ll: { '" ,.. ". ~ ~ _ ;, .'?.c '*~c ~ ~.
~r.l; · " BA,*,~'~,('"'''' ll3:':..~,";..~'4.e.l '1h;;o,i, Q ;l:~:,;!~,~ "';;~t', ,'1.:1t"!.. " ;<~"!:' ':- ~ "J..lk .....7:~I/..:.-:r~.'
7.c;&.,~ ,~;,; 11-!.b2~:.i~ ~" ,i_~ .~ '~2<. eW.$)!lflt;lO~C~
~ :E',R..q:j1 'lEPAjdM;';J'a.~l.o:(.: 'lcronY,~t':'~1~ .caNT ENr~ . .;~~$9.. '2 g. 4~ ~,~~..,1::$ ~:tJO;OO
,~~~~"..~.-: I~/,""<' "~~~:1f1;('l~?J'o.~"T}~J:' I !':'::'1:~': ~/~;'~,:':~ >'.~.~'.; S ERV.c.~ti,;:~'~' 1 :~':::.:r''f'',~';:', ;1~<:~':' ".' ~"'''''~?i;-...>t:b~'' #\ t'#11lfe:'\~~tf: ~+~~~.~..;:':(~.~--
~. a"! -:~.. iJH'l.:' ...~, W" . r .~'1"'y. '.''i'.''4C~,.f\i,.: ,'to~' :i<~' ;".t':';f ,t.t " (/l;fJt.!' "'~~~'
t3~~~"lf,' ~ MIl- o u~r..t ARf'.....;.. /'~J~..<:::~:;,... /i;.;...~~.:;.;j: "'rr"''''~''r' ",,~!> .(-,.t""\":;':i~at,.~~ ...1 "..:'\. ~..'f.,...., ''''ia''~'''''' ~',.;"+.. :=-;\'~~li4"'OS5:~bi
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~~~~j I~~~ r:rr~j::'al~ii)1.:m"'~iv-.~j'l;~ ~""{:(<';.",; : ~?: !.r..-.t_":''';'~J: ~.."\:;.~; t:,\~/;,:~.".~;, .;."" ~"p.~ w. ~zt~p+t~t)J~41t.f:.' ''j,1'~-'''''',' "~""{"" i<.;:t.EtP;'~"~j5"~ .
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':'I ~'~ ~t ~Mi*: BOOft' f€Ci5fff~t;O:" ,:t"""","',:2:A,d .. 1J ... 'n";':", ;~~f.1~,;:."I,r~':'i .:
16 ,r~_ . AAG :AJNeR~!.~~:~~i~.~1.~. C M '~;~:;rt:' ~~W l.." I'.'\;..:n~~;j: .. !t;: A!n~6g0::OBf. ?....,(h~1'::~ {bOOr ,~','. . .1197..56,
....J> 'f~ ~1 ..;:...w"M:O:::.;"'....;;;: '.:'~.'
TOTALS 5245.B71.QI:I S27B,QG1.00 $257.660.06
: LESS MOan..E EOUIPMENT I (570 U9.71l ($ 72.270.001 1$ 75.279.581
REVISED TOTALS S175722.28 5206.691.00 '182,581.38
NOTE: REPRESENTS M03LE EOJIPMENT
I I I . .
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I"'CO~;JOI?AtE:l
H Dean Rowe. FAIA
Rick Rados, AlA
Thomos A. Hommer. AlA
Rick Rowe. AlA
Lorry Wilder, AlA
HARBORVIEW CENTER
A.3. Clearwater Room
Bose Price
$225.334 - dat;:J
~
$47.245 - /iifft~
Plus Partial Upgrade
(not Including chandeliers. birch wood trim ~ fwo level celllng)
Plus General Contractor Overhead and Profit (15)
$272519
$41.666
Sub Total
Sub Total
Plus ArchltecturallEnglneerlng Fee (8)
$314.245
$25.14)
Sub Total
Plus 10% Contingency
S339 .385
S33.939
Rounded
M,AL
BA-S /a. ::=
$373.324
$374JDJ
- .... .-
. ~ . ..
Sub Total
Bolance of Upgrade
Chandeliers. birch wood trim cnd two level ceiling
General Contractor Overhead and Profit
I
$21.666 - cb./AII
ArlACHcij
S3.2ro
Rounded
+0 rAL t/e~J;ade.
.
$24.916
S25.cm
Sub Total
-
-
. Florida ReoisllatlOf\ No. AACOO2172
100 MadIson Street Suite 200
Tampa. HOllda 33602 01704
Fa. e13.22'.91~
81322\.8771
A '1T.A c: II n II'-A.I!- e
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, . I ._, ' ..4
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,,' .:.~7 I 03118196
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.'-NO.682' P.3/4
, page 3
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~er Room:Base Price . .
Item of work t Un:liJ ~abo.r Mat" . ~bcol\.t. . to~a' 1)\1;1. i.!
. -'
, .flU =r openlriglpatch floor 1 Is ' 2500 : 2600
6teet "'g for opentngs 1 Is t' . . 157e : 1576
ouLin & patch at riew doors In exist COl 3 pr .. ... , . 600: GOO
.
- . .:
dryNal11raminglflr~g 0 stgeI columns 22000 22000
framlng ~ Inside of eyebn:JWS 80 If " lrid abovEl 0
,
dty.Ycrir on inside ~ of dsarv.mer roc 260 rf incJ abovq 0
canopy at exterior. or door "b1" ( $upport??) Incl a~ciY~ 0
dryweUcelrng~ 260 1f Ind' above 0
I
dt)'W8lJ on'~ framing . 1 S4 If : lrId abov~ 0
fireproofing of ~ In dW room '{ncl etiove 0
. . . 0
'0
rIiNf doorslfn1~ tbI room 3 pr 1200 .6220 asia
cleanup I rubbJsh removal 1 rs 1000 1000 2620
carpet In dW room 500 sy 12349 . 123:49
0
&COU5lfcel celJng ~ room 2x2 2850 sf (see 22,000 abov.) loci : D
.
. 0
(,1 peJntJng wallslsomts em room 5420 sf ,
. 2760 2760
300 ! . '300
= e~ conidorwaH -s~elal coat 3100 sf . .'
r .
~ toot eqLrip fr8mes I . 209 ' 200
wood draPerY poc:f<et at west wan 80f 300 300 786
base board end chatr raIl ~90 1f 750 500 1698
... _.. 0
. .I 0
~ opening fram~ pIug# 2000 ' 2500
roofing and flashing plug# . 1000 : 1000
equfpment support frames ptJg# . 4000 . 4000
, 0
. 0
I "
flta sprinkler 5)1$tem .2600 I 2600
I . . t 0
h'V 8 CwOrK - 95230 ! 95230
..- . .
.~
.... .. .- - .
t .
eJec:rt.ricat ' : 64100 64100
. 0
.
total c:le2rwBter robm . 225334
-
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'. I.l'~' 5.1996 10:23Ft1 R~ MCHlTECTS l'K),682 P.4/4
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.. '. .
. ..,' ..
. ' ,i 03/19/96 . page 4
'.'
'.,.
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Clearwater Room Upgrade
., Item of work . Units Labor Mat'1 Subc:ont. I~ta1 1 ncl. S.
f ---, -- -
carpet upgrade 03265 -3255
0
. wood trim upgrade to birch 670 If . 150 625 801
added birch valance trim 200 If 300 630 1139
added blreh vertical door trim 72 It ;. .;-100 130 294
addec1ehlplap joint detail 100 as 500 775
0
upgrade drywallsoffJts . . 260 If 3000 3000
upgrade wan treatment 2160 sf 5500 5500
modify acoustical cernng! 1 Is Incl 0 0
0
add &ldellte to frame b1 1 aa 441 472
add glass fn sldeUtes 16 sf 310 310 ~ ,. r.,(,f:,
. . 0
. .
add spedal'cqQttnga en waUs 4800 sf 2950 2950 -=-
add staining of wood 111m S42 If IncI .. 0 tit' 'l't!!tO IJ E"
. 0
modify fire sprinklers 900 SaD
0
modlfyhvac 5425 5425
~
modify eledrfcal 50500 50500
0
total upgrade 68~
Deduct construction funds for
chandelier light fixtu~es.
birch wood trim and two l~vel ceiling.
PAl€h',q'L
up7rAclL
(-21.666)
= $47.245
. .
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ROJVE AACHllECTS
IN COil 1"0 11 " 1 E 0
H Deo" Rowe, FAIA
RiCk Races. AlA
f/lomos A. Hommel, AlA
RIck ~owe, AlA
lerry Wllesf. AlA
H HARBORVIEW CENTER
C.l Construction bids for "shell" work
Dell Infra structure BId
Bid (see ottached)
Plus General Contractor Overheod and Profit
$ 127A23
$9.2D
Sub Totol
pius Architectural/EngineerIng Fee
Sub Total
Plus 10% Contingency
$136.623
SlO.c;Q)
S147.523
$14.752
Sub Total
Rounded
$162.275
Sl63.roJ
\',
Florldo RegistTolion No. AAC002172
100 Mod~ Slrest SUlle 200
Tempe, FIOhdO 33b02.A704
FOJ 613,221.9154
613.221.8771 ~
Ii 1/A cll/'1 cpr ::D
'1-~;7 I Y ~I
--
CONSTRUCTION
CHANGE
DIRECTIVE
AlA DOCUMENTG714
OWNER
ARCHITECT
CONTRACTOR
I:IELO
OTIIER
o
o
o
o
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(/lut""UOIIS Oil rrt'tf'U J(dr. Tbu urJellllfcllt rql/aU$ AlA lJuclllllCfll G7/,J. Ctm.M",ctlu" 0xI1I~ Alltilor/ZtJtlcJIJ,)
TO CONTRACTOR:
(mame, :address)
Biltmore Construction Company
lOSS Ponce De Leon Boulevard
BaUaolr. Florida 34618
DIRECTIVE NO: DeW~'efh~n(lro (2)
DATE: May 8. 1996 .
ARCHITECT'S PROJECT NO: 2856.00
CONTRACT DATE: 07 April 1994
CONTRACT fOR: Harborvlew Center
PROJECT:
(name, :address)
HAABORVIEW CENTER
320 Osceola Avenua
Clearwater. Florida 346\8
You arc: hereby directed to make the following chmgc(s) In this COnlr.lCl:
DEU SHELL
See page two thru four - Descriptive Data
see page five and six - Attachments
See page seven - Schedule of Values
Prevlousty approved Construction Change DIrective Dell- # One (1) Revision One (1)
Modify Construction Change Directive Dell- # One (1) Revision One (1) by addition
of costs described In Descriptive Data for
$ \ .700.64
S 125,722.00
/.."....
.....,. ~nndrtJct1()n ~hnngA nltA~tlvA DeU - # anA (n DAvL~lnn Twn en
PROPOSED ADJUSTMENTS
S 127 .d22.64
MAY 1 5 19961
ROvVt ~HrffC1S
2. The: Conlrxt Time b propc>>ed \0 (\M lIdJ~) (rcnuln unclu.ngcd). The proposed :adj~uhcn\, if an)',tI5(J1rull'jfr~
I\leO
~) (a.tlN'Ule-..t .,.,).
1. The: propo5Cd b~1s or :adj~lmcnt \0 \he Coonuxt Sum or (iuarmu:cd M:axlmum Price Is:
)( Lump Sum ~~) 0(' 127.422.6d
o Unit Price o( I ' N.A per N.A.
o 2S provided In Subp:aDgnph 7,3.6 o( AlA Docum<:nl AlOI, 1987 ctllllon.
o :u (ollows:
R'IOerVED
\Vhcn signed by the Owner and Archllca and rccclvct.l by the Conlrxtor, Ihls tIocumcnl
becomes effective IMMEDIATELY as :a ColUuuctlon Oungc DllC:etlvc (CCD), andlhe
Contr:ador Mull prOCC'Cd with the chanSc(s) c.k:scrlbcd :above.
~RNllurc by the ConUactO;f ltkllalcs the: CIJn.
lrx&or'l awccmcnt with the proposed 1dJusl..
mcnll In ContlX1 Sum and ConlfXt Tlmc let
fonh In thh CDnsuuctJon Clungc D1rcctJvc.
ROWE ARCHITECTS INC,
ARCHITECT
OWNER
City ot CleolWater
P. O. Box 4748
C~e~lWoter, Florida 3A6 \8
t/~ c-~
~ADI'"
,
Biltmore Cons1rucllon Co.
CONTRACTOR
1055 Ponce De Leon Blvd
100 Madison Street
DY
DATE
Alklras
Acklrcu
.....{ATE
......
mm
DATE
CAUTION: You uhould afgn an original AlA document which ha, this caution printed In red.
An orlglnlla..ure. Ihal change. will not be oblcured II may occur when document. are reproduced.
AlA DOCUUr.HT 01'. - CON~TIHJCTION CHANG!. OI~E:CTIYf. - 19l17 WITION -AlA- - ClIYfl7 - TilE:
AHVUCAN IN:iTITUTt Of AIICHITECT5. n,n tUw YOIIK AV~Ut, N,W., '&'0\5I11NG10N. D.C. lOOO6
WA"H1HQ: U"l~"Nd pholocopylng vlot_'n U.S. I:lI1'I'rlg1'11 I....... _"d II luh]P<IID II'Q_I "~IK\I"or\.
G714-1987
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Horborvlew Center.. Phose II
Construction Chonge Directive Dell #One. Revision Two (2)
May 8, 1996
Page Seven
Schedule of Volues
,.
Item No.
Scheduled Value
Description of Work
General Conditions
Cutting and PatchIng
Debris Removal
TempororY ElectrIcal Power
8unde~s Risk Insurance
Uoblllty Insurance
Payment and Performance Bond
Selective Demolition
Concrete
Masonry
Steel Overhead & Personnel Entry Doors Frome
Misc. Carpentry
Parking Deck Mechanical Equipment Curbs & Fleshing
Doors, Frames and Hardware
Metal Studs and Gypsum Boord
FIreproofing
Stucco
Suspended CeIDngs
V.C.T. Floorlng and VInyl Boses
PolntJng
Toilet Comportment's & Accessories
Mechanlcol EquIpment
Plumbing
Are Sprinklers
Electrlcol Power Work
OVerhead Door Relocation Electrical
1
2
3
4
5
6
7
8
9
10 '
11
12
13
14
15
16
17'
18
19
~
21
22
Zl
24
2i
26
. TOT At
Construction" Change Directive OeD.. # One (1) Revision Two (2)
l"
~I; ., ~1.......j.,'l't-.-,-~.;~"""t).h'4~II"".4",""Hotr".1o4I-ot+.' ~ .
nrr~-'''''''''' o'
'.>'f... . ._ ' . ....
$4.835.00
$&l).OO
52,62),00
$l.(XX).OO
$ 155.00
S596,OO
S939.00
53.2&J.OO
52,&:0.00
$1 rm.oo
52,130.00
$2.&X).OO.
$2.&Xl.OO
$2.273.00
$ 16.a:o.OO
$9ro.00
$2,&:0.00
$4.6&).00
$49S,OO
$1,&:0.00
$2.742.00
$45.875.00
$8.702.00
$400.00
514,5&100
$&:0.00
$125.72200
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HARBORVlEWCENTER.DEU SHEll.
ceo BUDGET ANAL VSIS
6/3/96
.
\.
CCO No.
Desc~ptlon
, Cost
1 Demolition $339.76
Revision One (1) $1.360.88
$1 ,700.64
1 Den SheD S 125.722.00
S 127 A22.64
Concrete Housekeeplr"lg Pads. flashing. and
Reworking of existing Parking Deck for
3 Mechanical EquIpment T&M
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ROVv1: AACHllECTS
INCO~POIlATEO
H. Ouon ~owe. FAIA
Riel( Rados, AlA
Thomas A. Hommer, AlA
. RICk Rowe, AlA
Lorry WlIdet AlA
HARBORVIEW CENTER
D. . Upgrades worthy of constderatlon
Convert portion of Lower Level Roor -bock of house- Catering Area to Food and Drink storage
to supplement Banquet Kitchen.
Bid Prfce
Minus work Included In Phose Two -
A portIon of ceJllng/drywoll/electrfcol/mechonlcal and pointing
$26.124
($4,700)
Sub Total
. Plus General Contractor Overhead and Profit
$21 A24
S3.214
Stlb Total
. Plus' Architectural/Englneertng Fee
$24.638
$1.971
Sub Total
S2hH>>
$271X1J
Rounded
FlOIido RegiStration No. AACOO2172
. 100 MQdl$On SIIeet Sune 200
TomPQ. FIOUdQ 336024704
Fen 813.221,9154
81322187711
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Description
Modification of U.L. Men's Lavatory
ModificatIon of U.L Men's Lavatory
Modification of U.L Men's Lavatory
Modification of U.L. Men's Lavatory
Reflash Parking Deck
Reflash Parking Deck
Relocation of Existing Roll Up Door
Relocation of Existing Roll Up Door
Relocation of Existing Roll Up Door
Relocation of Existing Roll Up Door
Relocation of Existing Roll Up Door
Relocation of Existing Roll Up Door
Relocation of existing Roll Up Door
Rehab Loading Dock
Rehab Loadin Dock
Renovation of L.L.. Catering Kitchen
Ronovatlon of L.L. Catering kitchen
Renovation of L.l. Catering Kitchen
Renovation of L.L. Catering Kitchen
Renovation of L.L. Catering Kitchen
Renovation of L.L Catering Kitchen
Renovation of LL Catering Kitchen
Renovation of L.L. Catering Kitchen
Renovation of L.t. Catering Kitchen
10 % Contingency
Total
~o;),,';j.:'.'l~'';~j ;t...;~~rL.. I <cl/!\ ;rlt_'_.~ il':'.~ u.~~." 11 ,." ...,.... ..
Plumbing $564'OOG
Ceramic Tile 5990.00 ~ ,,~.,..t ()(J . .
Access Doors 5200.00 --r.
Sallon Doors $750.00 ~
Roofing S11.475.00}"1~ q?~ oo--r;t"'Vl~.CL. JL
Concrete 52,500.00 ,f
StuccolOrywall /' $2,500.00
Relocate Door;"" S4OO.oo
Stee( " 52.130,00
Masonry /" 51.000.00 ~?,f;:;O,c:o
DoorsIHardware"" 5850.00
Palnting"/ S5OO.00
Electrical./ 5500.00
Painl1ng $2.960. t;~~..,,,
Stucco $500,00 I
CeilJDrywall ~S4'590'OOl
Electrical c;J~'OO .
Mechanical 56,535.00
Roll Up Door 5400.00 if
DoorsfHardware $2,250.00 I '2.6,1 ~Jr, "0
MasonrylPetch $750.00
Fire Sprinklers $450.00 I
Gates $750.00 j
Painting 5750.00
-
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Cost
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HARBORVIEW CENTER
D. Upgrades worthy of consideration
· Add mobile kitchen or:'ld serving kitchen
,
See memo attached from Barry strafaccl with GFS
Rounded
$118.119 d....:f,i::.:P I.'
;4ffACII~
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FIOflda Reoiitrat1on No AACcm 172
100 MadllCt1 Streel SUite 200
Tampe, flOrtdQ 33007 4704
~Q~ I! 13.221.91!>4
e13.2216771 .
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MEMORANDUM
DATE:
1 May 1996
TO:
Bill Baker. Assistant City Manager
Dean Rowe - Rowe and Associates
FROM:
Bany Strafacci
General Manager of Harborvicw Center
RE:
Equipment: Food and Bcvera~e
The following items arc equipment not considered smallwares. The Harborview Center
bas 544.000 allocated to purchase smallwares. Those items arc place settings and other
incidental items.
The following are items related directly to the kitchen operation or to the service and
presentation of products. The lists attached provide backup of the following amounts.
One list was prepared by Mr. Jim McFarlane as pan of the original kitchen budget and
subsequently extracted on Dean Rowe's instructions. The other list has been developed
. by the Harborvicw Staff' and Boston Concessions Group.
Mr. Mcfarlane's list has been reduced by about $5,700. This equipment will be provided
by vcndoIS at no charge.
Mobile Kitchen Equipment
(run McFarlane's List)
$65,852
Refurbish CoolerlFreezer Unit For Downstairs
Catering Area ' $ 2.000
Serving Equipme.ntlRolling Stock $50.267
TOTAL 5118.119
We bave intended to use a loan from Boston Concessions Group 10 fund this equipment;
howeverJ that loan must be approved by the City (per the Catering ContIact).
15'-77'
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Miscellaneous
ITEM QUANITY PRICE EACH EXT.
Serving Trays.. 2T' oval 24 19.27 462
Cocktail Tray - 14u 12 9.62 115
Banquet Cart .. 5 shelves 2 637 1274
Waiter Cart - 3 shelves 2 147 294
SICa Folding.. 6' Tables 4 301 1204
SICa Two-tier .. 6' Tables 4 455 1820
Table Skirting 0
Plastic WatI:r Pitcher 320 5.25 1680
ThC1IDal Coffee Server.. 64 oz. 100 16 1600
Folding Waiter Tray Stand 16 22.11 354
Coffee Drip Trays 60 3.67 220
Pitcher Drip Trays 120 5.25 630
Carafe - ~ liter 36 1.316 47
Carafe Display Units 6 14.80 89
Plate Covers - 1 0 ~u 1000 12 12,000
Cambro Ice Caddy - 175# 4 480 1920
Bus Tubs - 13" x 22" 20 7.87 157
Pebble Bowls - 15" 20 8.60 172
Pebble Bowls - 18" 20 1756 351
Pebble Bowls - 23" 20 26.41 528
Oval Banquct Tables 35 160 5600
Cash Registers 3 250 7S0
Table Racks 4 250 1000
Kitchenwares - - 3000
Po~ pans. trays, etc...
Portable Carts 2 7500 15,000
V mollS
TOTAL 550,267
Page 3
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JAMES McFAALANO & A.ssoaATf& 1HC.
900J 94.t/'11-1,. t!o~
Rove Arcbit.ect.a
100 Madison stre.~
Saite 200
Tampa Florida 33602
attaa Dean Rov.
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a81 Harborviev Center
Banquet. K1~ch.n
D.ar J)eanl
As fOU requ.B~od during' our meeting on Feb. 7, 1996, I am responding
~o you v1~h a l1B~ or mob119 Qqulpmene 1te~s that may be purchased
or lQa~.d separately from the baue bid. The tD11ov1ng ar. the items1
R.tt. Deecr11)t:.ioA U!.~
s Ut.l11t.y Cart: 2,981
a DIsh Cart 8, 280
1 Hot Pood Cart 2,638
9 Dauqu.~ cart 34,036
.. J:CQ Bin 1,226
1 co~~ee Urn ,
Z . xcecS Tea Brewer 1,4
1 ,993
74 2 Rerr1gc&ator ',400
75 6 Utilit.r Cart. 3,577
7& 12 Beverago container 1,721
Total $71,445
X a5k ~bat be%ora any act.ion be eaken, ~hat Z be . part ot the
41.ou8sIon concerning ~he op~lDn8 ava11ab1e to ~he C1~y. A1DO,' there
1. the po..ibl1ity tha~ none of the vendors vould be lntera.eed ia
providing ~h. ~obi1e8qulpmeDt.
Very t.ru1~' fOW:.,
f:::,.J!~-r~
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eel ~arry S~r.ta~e1
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02/09/96 12:10
TX/RX NO.1553
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INCORPORATED
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HARBORVIEW CENTER
June 12. 1996
Summary of OrIginal Bulldlng MoJor Elements accepted os usable and
therefore retained.
1. Subsurface foundation work such os piling. pipe caps. grade beams.
etc.
- 2. Original buildIng structural framing and floor slabs.
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3. Original building masonry exterIor skIn.
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4. Original below lower level floor slab plumbing; - + ~_.~.~~:.::';-:: v, 'r :~ /h~" f.,:,::..
5. OrIginal parking deck structural slab and associated parkIng deck
waterproofing membrane.
Summol)' of Major BuildIng Elements removed and/or replaced.
1. Removal of asbestos materials.
2. Replacement of electrical service and power and lighting dIstribution
Including emergency power and lightIng.
3. Replacement of mechanical systems and controls.
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4. Installotlon of bonded main building roof.
5. Installation of exterIor Insulated finish system (E.I.F.S.) building skin to
provide solution to obsence of building thermal Insulation and provide
new exterior appearance.
-6. ReworkIng of file sprInkler sysfem by combining two (2) Independent
systems Into one system as required by Fire Marshal.
7. Provide new building fire alarm and control system.
8. Reworking and cope upgrading of 011 stair towers ond fire exits.
9. Install new building Intrusion security system. .
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AoIIda Reglstrollon No. AACOO2112
100 MadIson S1reet SUIte 200
Tampo. F1orldo 33602-4704
. Fox: 813.221.9154
813.221.8n1
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10. lns1allotlon of new and rehabilitation of existing vertlcalllft systems.
· Note: Comment upon exIsting passenger elevator status.
Roof Rain water Collection System
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INTRODUCTION
1'" . The existing department store was first constructed for Maas Brothers
~ in 1960. Additions to the structure were made by Haas Brothers in 1965
and 1969 and modification was made in 1986. The property is bounded on
the south by Cleveland Street,. on the west by Drew Street, on the east
by Osceola Avenue and on the north by the City of Clearwater's public
parking lots f~r the Main Library and Coachman Park. The building sits
on the coastal.bluff overlooking Clearwater Harbor with a one-story
portion of the building located on the west end at the bottom of the
bluff, a three-story section of the building in the middle and a two-
story portion of the building adjacent to Osceola Avenue. A mechanical
penthouse sits atop the third story roof on the west end. The roof on
the one-story portion of the building also serves as a 50-space parking
lot with access to the parking deck from the north side of the
building. The Maas property has approximately 188 parking spaces on
the property west of the building for a total of approximately 238
parking spaces. .
Initial inspection of the building structure was made on Tuesday, May
21, 1991, by a combination of City staff and specialty consultants
specifically for asbestos evaluation and the roofing syste~. The
insp~ction was coordinated with Mr. Mike'Webb, Mr. Mike Perry, and
Mr. Joe Borg of Maas Brothers. "
City staff members and specialty consultants involved in th~ inspection
were as follows:
INSPECTION RESPONSIBILITY STAFF/CONSULTANT
\" General Building Vic Chodora, Building Official
John Petty, Energy'Officer
James Wood, Energy Technician
John Petty~ Energy Officer
James Wood, Energy Technician
Neil Legters, Plumbing Inspector
Floyd Carter, General Services Dir.
Jeff Sipos, Professional Services
Industries, Inc::.
Lee Regulski, City Commissioner
Chris Foasan, Civil Engineer
Terry Finch, Environmental Mgr.
John Wright, Enviropact, Inc.
Scott Shuford, Planning Manager
William C. Baker, Dir. of Public Works
Cecil M. Henderson, J~., ADPW/Engineering
Terry Jennings, Chief Engineer
All inspection team members have received and made use of construction
drawings on file with the City of Clearwater Building Official dated
1960, 1965, and 1969. The following sections of this report are the
individual evaluations of the site inspections of the above staff
members.
(
HVAC and Mechanical System
Electrical System
Plumbing
Roofing System
Structural Condition
Environmental
Zoning & Land Use
Inspection Coordination
& Report Preparation
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CONCLUSIONS - RECOM1~NDATIONS
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It is concluded' that the building, while not lacking in basic
structural integrity, is in moderately poor, condition with certain
existing ,deficiencies requiring almost immediate attention and with
other elements deteriorating in a manner sufficient to occasion the
judgement that the building will offer serious on-going maintenance and
replacement expenses.
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Following are, some considerations which highlight the report:
The building needs a new roof. Subsurface water problems in the lower
floor area are evident. Exterior side-wall panels are deteriorating.
The parking deck over the restaurant has deflections in its structural
components that might occasion the need to close it. The heating-
mechanical-electrical systems, although in good repair, are very
, inefficient and use much energy. The building contains both friable
and non-friable asbestos. To accomplish any alterations the friable
asbestos must be removed. To alter the flooring it will ,be necessary
to also remove the non-friable asbestos. In light of the sum total of
the report, it is recommended that considerations relative to the'
building and its possible uses be tempered with its expected propensity
toward maintenance, repair and replacement costs.
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A PORTION OF MARKET FEASIBILITY ANALYSIS
CLEARWATER CONVENTION/CONFERENCE CENTER
JULY 19,1990
HAMMER, SILER, GEORGE ASSOCIATES
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Section VII. CLEARWATER FACILITY RECOMMENDATIONS
HANNU . Sn.u . GlOlCE . Assocl~-
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Section VII. CLEARWATER FACILITY RECOMMENDATIONS
Phase I of the feasibility study for a convention/conference center
in Clea~ter found sufficient market demand potential to support a'
multi-purpose facility in the city that is expected to host a variety of
events. including conventions. trade shows. consumer shows, and locally
sponsored events. A fac111 ty total1 ng 152,000 square feet, i neluding
50,000 square feet of contiguous exhibit area would serve the needs of
the type groups/organizations expressing interest in holding events in
Clearwater. '
In addition to the exhibit hall, the building should be designed to
include from 15 to 20 meeting rooms of various capacities. Support
space will include the lobby and public circulation areas, food service
facilities (tnel uding a kitchen), other service support facilities and
administrative/office space. The recommended capacity/sizing guidelines
for the facility's major program elements are listed in Table 24.
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Table 24. CLEARWATER FACILITY
BUILDING PROGRAM
~pace Area
( Sq . Ft. )
Flat Floor Exhibition Space * 50,000
Meeting Rooms 22.000
15-20 Subdivisions
Ballroom ** C12,OOO}
Circulation/Lobby 26.000
Service/Support *** 44,000
5 Service Docks
Food Service 5,000
2 Service Docks
f Administration/Office 5,000
t Total 152,606
Parking Requirements
500 On Site
700 Additional in Proximity to Site
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* 60,000 S.F. Exhibit Hall would satisfy 100S of user survey with
greater than 20% potential use rating.
** Satisfies 971 of Meeting Room requirements for users needing a
60,000 S.F. Exhibit Hall.
*** Does not include truck ramps if the Exhibit Hall is elevated.
Source: Thompson, Ventulett and Stainbach Associates.
Although we believe that the market situation and the availability
of local competitive facilities does not warrant a prime design consid-
eration for staging concerts and sporting events in the proposed center,
there should be some design flexibility which will permit the booking of
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HAMMEJl' SlUR' Gt:ORCl . A.5socIAT
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some smaller entertainment and sporting events by uti1fzing the flat
floor area for seating and a raised platform. Therefore, the design of
the flat floor space should have adequate ceiling height and column free
space to accommodate and support smaller concerts and entertainment and
sporting events.
Exhibit Ha 115
A contiguous area of 50,000 square feet of useable exhibit space
should be developed which is divisible into two or three halls so that
several exhibit events can be held simultaneously. The building should
be sited to permit expansion of the exhibit area with contiguous space
in the future.
The exhibit area needs to have loading and unloading access for the
total hall and each component part (since each may operate independent-
ly). The lobby should provide access to the entire exhibit space or any
contiguous combination of spaces.
Meeting/Banquet Space
Based on the analysis, a ballroom/banquet hall of 12,000 square
feet is required. This would be part of an overall meeting rooms re-
quirement of 22,000 square feet. The heaviest demand for meeting roOm
space is for smaller rooms - under 3,000 square feet. But, significant
demand for larger meeting space was indicated by some groups.
Sup~ort Space
In addition to the exhibit and meeting areas, the facility will
need to provide space for circulat1onl1obby, food service, service
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support, and administrative functions. Together. these areas total
80.000 square feet. or 52 percent of the building area.
Expansion
We believe that a 50,000 square foot exhibit hall is quite satis-
factor,y to serve market needs in the immediate future. However, exhibit
space needs are increasing for many convention, trade and consumer show
events. In time, the exhibit area will need to be expanded in line with
industry growth. Additional meeting room space may be required in the
future as well.
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A PORTION OF FINAL REPORT
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MAAS BROTHERS TASK FORCE
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1991 - 1992
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PREFAC~
The 15 members of the Maas Brothers Task Force would like to thank the
city commission for giving them the opportunity to serve our community
through our involvement in the analysis of options for the use of the
former Haas Brothers site in downtown Clearwater. This property, and
the surrounding bluff, are considered by many to be the most important
acreage within the city. The type of use allowed on the site will
cer.tainly have a direct bearing on the success of any revitalization
plan for the downtown area, and all Task Force members are pleased to
have had an opportunity to participate in this decision. It is our
hope that the city commission will give sincere consideration to the
recommendations contained in this report.
Special thanks go to cindy Goudeau and her staff for their assistance,
always provided in a professional and unbiased manner, during the seven
month tenure of the Task Force. Her patience and guidance concerning
the SunShine Law was extremely beneficial to all members of the Task
Force.
MISSION
In late 1991 the Clearwater ~ity commission appointed a 15 member task
force made up of people with diverse backgrounds, occupations, etc. and
assigned the following mission statement:
~ISSION STATEMENT
To receive public input on and study the potential uses
for the 3.8 acres of bayfront property which bouses the
Haas Brothers downtown Clearwater store and make
recommendations on sucb uses to the Clearwater Oi ty
commission in the event the city is successful in
acquiring tbe property.
The Commission also recommended that the Task Force:
Receive publio input 01 tber through public meetings
identified for tbat speoifio purpose or other means
developed by the Task Force.
Review city Charter, ordinances, resolutions and other
use restrictions currently in force and the philosophy
behind such restriotions.
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Consider the costs and benefits associated with the
demolition and removal of the retail struoture and the
expansion of Coachman Park on the site.
Assess the finanoial implications of removing all or part
of the property from the tax roles.
Bxamine the feasibility of new development and the
financial and other benefits that suoh development might
bring to the city.
summarize and make recommendatioDs in report form to the
city CommissioD.
The Task Force began, in November 1991, meeting twice per month and,
in January 1992, both meetings were dedicated to receiving input from
the public. Hore than 75 presentations were made by residents,
visitors, business persons and other concerned citizens. Historical
information concerning the original transfer of ownership of the
parcel from the Coachman family to the city of Clearwater was
presented by the League of Women Voters and is included as Appendix
I. While some of the presentations were made on behalf of
homeowners' associations or business organizations, the overwhelming
majority of the presentations were made by individuals who wanted the
Task Force to listen to and consider their opinions and
recommendations.
The Task Force also received input from virtually all departments of
City government including Parks and Recreation, Public Works,
Building, Planning, Environmental, and both the city Attorney and
City Clerk.s office. Members of the Task Force visited the Haas
Brothers building on two occasions to become familiar with the
condi tions of the building. In addi tion, the Task Force even
received input from a .consulting firm that was in the process of
assisting the Tampa Port Authority with evaluating recommendations
for development of the waterfront area in downtown Tampa.
As a result of the above, members of the Task Force have dedicated
more than 350 hours to public meetings and perhaps significantly more
hours individually researching the issue.
While financial information was made available by City staff and
included in Appendix II, the Task Force did not have the resources or
time to consider all options from a financial viewpoint and, in fact,
agreed that the most appropriate solution may not be the one that is
the most cost-effective to the City., This is confirmed by the Goal
Statement approved by the Task Force and stated below:
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The recommendation of the Haas Brothers TASk Porce should
propose th. use tbat vill generate the qreat8st benefit
to the 1arqest number ot peop1. and bring people downtown
wbi10 providing as much green space as possible,
maximizing the view of the vater, minimizin9 or
eliminating parking on the vater front (below the blUff),
minimill1n<<; the risk to the city and maintaining city
Control of the 3.8 Haas Brothers site through a lease or
buy back provision, if sold.
If possible Buch proposal should bring commerce downtown,
inoreas8 the tax base ei tber direotly or indireotly,
address the traffio flow in tbe area, provide a
transportation hub to tbe beaCh, distinguish between the
bluff and the lover lands, addross the coast line and
harbor vhile taking into consideration other task force
and consultant studies and recommendations.
Task Force members debated extensively in order to develop a
recommendation to the Commission that came closest to meeting this
ambitious and all-inclusive goal. Since the backgrounds of the Task
Force members varied greatly, so did their opinions and
recommendations. Some members felt strongly that the rec9mmendation
should address the entire bluff/waterfront area rather than just the
3.8 acre Maas Brothers site. It was agreed, however, that the primary
recommendation of the Task Force would address only the Maas Brothers
site in order to comply with the directive given to the Task Force by
the city Commission. It was also agreed, however, that a secondary
recommendation could be made by the Task Force, if a majority of its
members concurred, that would address the remainder of the bluff as
well as other areas in the vicinity of the Maas Brothers site.
Several members presented the Task Force with written recommendations
which are included as Appendix III to this report. As a result of the
complexity of the issue and the strong feelings of the Task Force
members, two meetings were required to discuss possible
recommendations before a majority of the members agreed upon a primary
recommendation. Many motions were made but not approved by a majority
of the Task Force members. Since a review of all motions, even those
that failed, may provide a better understanding of the feelings of the
Task Force, a more detailed explanation of the motions and votes is
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included in a document entitled "Maas Brothers Task Force Motions, May
27, 1992", as well as the minutes of the May 14th and May 27th
meetings. These documents can all be found in Attachment IV to this
report.
It was agreed that, in order to arrive at a consensus, the initial
motion/recommendation would be simplified and only address one concept.
After that concept was agreed to, other motions/recommendations would
be made to embellish the initial basic concept in order to address
oth~r issues considered important by Task Force members. The primary
recommendation and companion motions are outlined below:
PRIMARY RECOMMENDATION
The City commission enter into negotiations with the
Florida aulr Coast Arts Center (PGCAC) ror their proposal
to use the 3.8 acre Haas Brothers property. (Approved 11
to 2).
COMPANION RECOMMENDATIONS
1. Whatever property is not needed by the PGCAC
west of the facility be made into parkland.
(Approved 9 to 4).
2. Any expense involved with the demolition of the
building be borne by the PGCAC. (Approved 11
to 2).
3. Ti tie or oontrol of the land should remain with
the City. (Approve4 unanimously).
4. It oivio room/auditorium that will bold at least
500 people in . hanquet setting should he
inoluded. (Approved 10 to 3).
5. A publio restaurant on site, with a vater vista
and with a oapaoity that would qualify it for
. beer and wine lioense be inoluded.. (Approved
10 to 3).
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ti. The city and the PQCAC consider providing a
transportation hub on the ~ite. (Approved 9 to
4) .
7. If negotiations with tbe PGCAC fall throuqh,
the building should be torn down and the site
put to public use and/or parkland use.
(Approved 9 to 4).*
8. There should be an opening of the vista on the
south side of the building in acoordance with
City cotle. (Approved unanimously).
g. The southeast corner of the site should be used
by the City for acoess between Cleveland and
Osceola to include the olosing of Drew street
on the west side of the property and the
expansion of Coachman Park. (Approved 10 to
2).
10. Drew street should be closed south of the turn
basin and Coachman Park extended to the vater.
(Approved 11 to 1).
*Note: At the Hay 28th meeting a motion to reconsider
this item was made and duly seconded by the
prevailing side. (Approved 6 to 2). The
reason given was that the motion, as it stands,
could be interpreted to mean that the Task
Force was in favor of making the entire site a
park. After considerable discussion, it was
agreed by a vote of 5 to 4 that the original
wording should not be revised.
OTHER MOTIONS
DtAUFF
Some members of the Task Force felt strongly that the primary
recommendation, which addresses the 3.8 acre Haas Brothers site is
only the first step in addressing how the bluff/waterfront area might
help the revitalization of downtown Clearwater. Although a motion was
made and duly seconded proposing that "in the event that the city
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aocepts the 3.8 aores for the Arts center, the remainder of the bluff,
inoludinq the Library and Chamber sites be put up for redevelopment by
private enterprise", the motion failed on a vote of 6-6.
CRA/REFERBNDUK
Finally, a majority of the Task Force members considered it
appropriate to recommend to the Commission not only WHAT should be
done, but BOW it should be done. Therefore, two additional motions
were made.
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The first motion addressed whether the 3.8 acre site should remain
under the control of theCRA or City Commission. It vas approved by
a vote of 7 to 5 that the Task Porce recommend to the City Commission
that the parcel remain under the control of the CRA.
The second and final issue to be addressed concerned the possibi~ity
or need for a referendum regarding whatever the CRA or city
Commission's final decision may be for the parcel. Although the Task
Force members were aware of the City Attorney I s opinion that a
referendum was not needed to comply with the city Charter if the
parcel was under the control of the eRA, i~ was the oonsensus of the
Task Force members, via a vote of 8 to 4, that, whatevAr
reoommendation is put forward by ~he CRA or the city Commission, i~
be subjeot to a referendum.
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Commentary
Dean Rowe Contract
This. file includes:
1) contract with Rowe Architects Incorporated, including the first amendment.
~ The Commission approved many budgetary amendments to the Rowe
Architect Contract over the life of this project. We have not been able to locate
a signed. copy of the amended contract at this time. .
2). summary fact sheet prepared by Bill Baker regarding selection of Rowe Architects to
handle this project.
3) report prepared by Rowe Architects summarizing outside consultants and experts paid by
Rowe Architects. .
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FACT SHEET
1) Hinnl: of Rowe Architects
Rowe Architects was hired as the project manager for the Municipal Services
Complex under the provisions of Florida Statutes 287.055 (Consultants Competitive
Negotiations Act) and was working for the City under an executed contract when the
proposed deal with Stein Mart was brought forward in February, 1994. When Rowe
Architects was named the Municipal Services Complex project's design architect
rather than its project manager, the question of that reassignment was brought forward
by the local architect community. The results of the City Attorney's investigation of
that matter is attached.
Because one of the conditions of the Stein Mart deal was that the City would have the
building renovated to the extent that Stein Mart's finishers could occupy the building
by August 1, 1994, and because it was impossible in that length of time to go through
the CCNA scenario to hire an architect, the City asked Rowe to undertake the work
by an amendment to their (:xisting contract. This was done under the language of
CCNA Section 3(a) which calls for the normal procedure -except in cases of valid
public emergencies". The public emergency was that there would be no establishment
of Stein Mart unless the delivery date could be met.
2) Rowe's experience regarding convention centers
Rowe Architects was not hired to design a convention center. They were hired to
prepare the 2nd floor of the old Maas Brothers building for retail use. There was
much deliberation as to what would be on the remaining two floors. When the
Commission voted to establish a convention center, Rowe Architects had already
completed the 2nd floor work. And because ASD, the interior space designer
working under Rowe, had considerable experience with convention centers - ie,
Virginia Beach Arts Center, Orange County Convention Center and Orlando Expo
Center - and because the project's cost estimator, Donnell, had convention center
experience including the Tampa Convention Center, the City continued with Rowe
Architects.
3) "As-built" drawin~s
"As-built" drawings are provided at the completion of the project.
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A . CHI T ! C T S
I
AlA Document B/5/
Abbreviated Fonn of Agreement
Between Owner and Architect
for Construction Projects of Limited Scope
1987 EDITION
THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES: CONSULTATION WITH
AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION.
AGREEMENT
made as of the Seventh
Nineteen Hundred and Nlnety.Four.
BETWEEN the Owner: The City of Clearwater
(Numt' alld uddn.'1.f} Post Office Box 4748
Clearwater. Florida 34618
cby of April
in the year of
and the Architect:
(Nunit' muJ ndcln.'1.()
ROWE ARCHITECTS Incorporated
100 Madison Street. Suite 200
Tampa. FIonda 33602
For the following Project:
a,ldm4' clt'tail,tJ w'N"riptlllll III t""Ift"". Iflt:tIUlm. mltln')."'( mul.'il.lIl"'.'
Renovation of former Moos Brothers Building at the comer of Osceola Avenue and Cleveland
street In downtown Clearwater to accommodate: (1) a Stein Mart store on the Main Floor:
(2) Future community use/restaurant on Upper Floor. and: (3) Meeting center/restaurant on
lower Floor, (See Article 12 for more detailed scope descriptions,)
The Owner and Architect agree as set fonh below.
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TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT
ARTICLE 1
ARCHITECT'S RESPONSIBILITIES
1.1 ARCHITECT'S SERVICES
1.1.1 The Archllect's services consist of those services per.
formed by the Architect, ArchiteCt's employees :md Archllccl's
consuh:UllS as enumer:ued In Anlcles 2 and 3 o(thls Agreement
and :my other services included In Article 12.
1.1.2 The Architect's servlccs shall be performed as expedi.
tlously as Is consistent with professional sklll and ~re and the
orderly progress of the Work.
1.1.3 The services covered by this Agreement :Ire subJect to
the time Ilmlt:ulons contained in Subp:ll":lgr:lph 11.5.1.
ARTICLE 2
SCOPE OF ARCHITECT'S BASIC SERVICES
2.1 DEFINITION
2.1.1. .The Archilec!'s B:lSlc Services consist of those described
under the three phases lndentified below, any other services
identified in Ankle 12, 2lld Include normal structuf2l, mechan!-
cal :tnd elccrciC21 englneeriIlg services,
2.2 DESIGN PHASE
2.2.1 The Architect sh:ill review with the Owner :altem:lth'e
:lppr03ches to design :I!ld construction of the Pro/ect,
2.2.2 B:lSCd on the mutu:lllr :lgreed-upon program, schedule
and construction budget requirements, the Architect sh:ill
prepare, for :lpproval b)' the Owner, Design Documents con.
slstlng of drawings and other documents :lppropri2te (or the
Project, and sh:lllsubmlt to the Owner a prellmln:lI)' estim:lte of
Construction Cost.
2.3 CONSTRUCTION DOCUMENTS PHASE
2.3.1 B:lSCd on the :lpproved Design DocurnenlS. Ihe Architect
sh2ll prepare, for :lpproval by the Owner. Construction Docu.
rnenlS consisting of Dr.lwlngs and Spedfic:ulons selling forth in
det:tll che requirements (or rhe conslrucUon of Ihe ProJect :l1ld
shall advise the Owner of any :ldjustments to previous
preliminary CSllm:ltcs of Construction Cost,
2,3.2 The Architect shall :l.Sslst the Owner in connection with
the Owner's responsibllltr (or filing documents required for
the approval of govemmeOlal :luthoritics having Jurisdiction
over the Project. .
2.3.3 Unless provided In Article 12, the Archltecl, following
the Owner's approval of the Construction Documents :tnd of
the latest preliminary cstim:l.Ie of Construction Cost, shall ;lMI1s1
the Owner In obtaining bids or ncgoll:ned propos;.i!s and assist
In aW:lrdlng and prep:lrinEt conlr:lcts for construction,
2.4 CONSTRUCTION PHASE-ADMINISTRATION
OF THE CONsmucnoN COHTMCT
2.4.1 The Architect's responslhlllty to provide B;1Slc Services
for Ihe Construction Phase under this Agreement commences
with the award of the Contract for Construction md tennin:ltc:\
:1l the earlier or IssU:lJ'lce to the Owner ohhe rlO:d CcniflClte (or
Payment or 60 d2ys :lfcer the cbte or Subst:lJltW Completion or
the Work, unless extended under the terms of Subpangraph
10,2,3,
2.4.2 The Mchltecl sh:ill provIde :administration of the Con-
tr:lct for Construction :IS set forth below and in the editJon of
AlA Document AlOl, GeneraJ Conditions of the Contract for
Construction, current :IS o( the d:ate o( this Agreement.
2.4.3 Duties, responsibilities and IlmluUons of :ruthorlty of the
Architect sh:ill not be restricted, modified or extended without
wriuen :lgreemem or the Owner and Architect v.ith consent of
the Contractor, which consent shall not be unrC:lSOn:lb1r
withheld,
2.4.4 The Archllect shall be :I represcnulive ofmd sh:lll advise
and consult with the Owner (1) during construction untU ruul
p:lyment to the Contr.lCtor Is due and (2) :IS an Addlllorul Ser-
vice at the Owner's direction from time to time duting the cor.
rectlon period described In the ContraCt for Constructlon,
2.4.5 The Architect sh2ll visit the site :11 inten'21s :appropriate
10 the st:lge o( construction or :IS otherwise :agreed by the
Owner and Archlteel in writing to b<<ome generally bmllia.r
with the progress and qu2lJrr or the Work completed and to
delennlne In general If the Work Is being perfonned In :I mm-
ner IndJc:ulng th:lt the Work when completed ",ill be In :lccor.
dance with the Contl":lct Documents. However, the ArchItect
sh:aU not be required 10 make exluustive or continuous on.site
inspections 10 cheek the qlUllty or qumtlty of the Work. On
the basis of on.slte obset\':ltlons :IS an architect. the Architect
shaU keep the Owner infonned of Ihe progress and qu:t1l1}' of
the Work, :md stull endeavor to glWd the Owner :Ig:tirnt
defects and deficiencies In the Work. (Morl! f!Xten.Ql'e sUI!
reprf!se1ltaliotl may be agrC't'd to as all Additiollal Sen'ice, as
described i" Paragraph 3.2.)
2.4.6 The Architeet slull not h:lve control O\'Ct Or charge of
and sh:lll not be responsible for construction means. methods.
techniques, sequences or procedures, or (or S:lfety prtt:lulions
and programs In connection with the Work, since these are
solely the ConU':ICtor's responsibUlty under the COnlract for
Construction, The Architect sh2lJ not be responSible for the
COnlraCtor's schedules or fallure to carry out the Work In
accord:mce whh the Contr.l.Cl Documents. TIle Mchllcct stull
nor h:lVe conrral over or charge of ;ICIS or omLsslons of the
Contractor, Subconlr.lctors, or their :lgents or employees. or or
any other persons performing ponlons of the U"ork.
2.4.7 The Mchllect sh:lll :It :all limes h:l\'e :lCCC:SS to the \'(lark
where\'er II is In prep-mHon or progress,
2.4.8 B:lSCd on the Archltecl's obser\'alions md e\':alwlions or
Ihe Comr:actor's Applications for P:aymeOl. the ,\rchilccl shall
review and certify the :unOUnlS due tht' ConU';l~tor,
2.4.9 The Archilect's cenificatlon (or p:a~'ment 5hall constllute:
a represenl:lllon 10 the Owner, b:lSCd on Ihe Archilec!'s obser.
v:ulons:lt the site:lS provided In Subpmgraph :!,i,') and on the:
AlA DOCUMENTStSt 0 ADHREVtATEDOWNER.ARCIIITECi AGREEME:>.To TlURDED1TION 0 AlAe 0 <C1987
Tllf. AMERICAN IN51'1TCTE OF ARCHITECTS, I ~.\.. ~E'lI:' YORK A\'ENI'[, :-;.'lI:',. \l'ASIUSGTON, 0 C> 2000Cl
8151-1987 2
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data comprising the Conll'2ctor's Appllc:aUon ror P:a)'ment, thai
the Work tw progressed to the point IndlC'3tcd and that, to the
best or the Archllecl's knowledge, Inrorm:nlon 2nd beucr,
qu:allty o( the Work /$ In u:cordmce wIth the Contr.rct Docu.
ments. The Issuance or :a Ccrtlflc2te ror p:aymcnt sh211 not be 2
rcprcsenl.111on lh.:u the Archllecl h2.S (J) m:ade exh:austJ ve or
continuous on.slle In.~pections to check the qu:.tlll)' or qU:ll'lllly
or the Work, (2) reviewed construction me:ms, methods, tech.
nlques, sequences or procedures, (3) reviewed caples or requl-
sltlon.'\ received rrom Subcontr:lctors :and m:lterlal suppliers :and
other d:au requested by the Owner to substantiate the Contl'2C'
tor's right to payment or (4) :ascerulned how or for wh:at pur.
pose the Contr:lctor ha.'\ used money previously paid on
account of the Contract Sum.
2.4,10 The: Archllcct sh:dl have :authOrity to reJcct Work which
does not conrorm to the Comr2ct Documents md wUl have
:authorlly to require: :additional inspection or tcstlng of the:
Work whenl:Ver, In the Architect's re:l5On:able: opinion, II Is
IlCCeSS2ry or :advtsable (or the Implement.:ulon of me Intem of
the Comr:act Documents.
2.4.11 The Architect shaU review and :approve or t2ke other
2ppropri:ate action upon Contl';l.ctor's submltt:lJs such :as Shop
Dr:awlngs, Product D:lu and S:unplcs, bur only for the Ilm/led
purpose or checking ror conrormance with inform:ltlon given
2nd the design concept expressed In the Contr.lct Documents,
The Architect's :action shall be uken with such rc::lSOnable
promptness as to al1Se no deby. The Architect's 2pproval ofa
specific Item sh:ill not Indlc:ue :approv:aJ of :an 2SSC:mbly of
which the Item Is a component. When proresslon:d certlflc:ulon
of perfonn:ance char:acteristics or m2terl:aJs, systems or equip-
ment is required by the: Comr2ct Documents, the Architect
stull be enr1tled to rely upon such cenJfic:atian to establish t1u.r
the l112terWs. systems or equipment wlll meet the performance
criteria required by me Contract Documents.
2.4.12 The Architect sh:all Prcp:lfC Change Orders :and Con-
struction Ch:ange Directives, with supporting documenl.1Uon
:and w.ta If :authorized or conlinned In writing by the Owner as
provided in P:lr:igr:aphs 3.J and 3.3, for the Owner's 2pproval
and execution in :accordmce with the Contr.lct Documents,
2nd m:lY :authorize minor (lunges in the: Work not involving :an
2djusune:nt In the COnlr:lct Swn or:an extension or the Contf'.ict
Time which :are not inconsistent wllh the Intent of the Cantl'2ct
Documents.
2....13 The Archilect sh2ll conduct inspections to dctennine
the w.tes or SubSl2nlW Completion :and final completion :and
sh2IJ issue 2 f1n:aJ Catlflc;lle for Payment.
2.4.14 The Architect sh:allinterpret :and decide maners oon-
cernIng perforrlWlce of the Owner and Comr.actor under the
requirements or the Comr:act Documents on wrinen requCSt or
either the Owner or Comr:actor. The Architect's response to
such requests shall be m:ade with re:lSOn.able promptnCM and
within 2llY lime limits agrttd upon. When making such inter-
pretations :and Inltl:d decisions, the Architect sh:ill c:ndC:lvor to
secure: f:aJthful pcrfonnance by both Owner :md Contr2ctor,
shall not show panlaJlt)' to either, :and shaJl not be liable for
rcsults or inte:rpret.lllons or decisions so rendered in good faith.
ARTICLE 3
ADDITIONAL SERVICES
3.1 Addlllonal Services sh:dl be provldcd Ir authorized or con.
fumed in writing br the Owner or !( included In Article 12, and
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they sh2l1 be p:aJd for by the Owner as provided In this Agree-
ment. Such AddJUon:LI Services shall tnclude, In addition to
those described In Pangnphs 3.2 and 3.3, budget :an2lysls,
tlnancbl {easlbUlly 5rudJc5. plmnlng 5urveys, envlronmenL1l
studles, measured dr:awlng.'\ or existing condltloru, coordln:a.
lion of scp:tt2le contr.lctors or Independent consultants, coor.
dlnatlon or construction or prolect m:an.agers, detailed Con.
slructlon COSI estimates, qu:amlly surveys, Interlor design, pb.n.
nlng or tenant or rent:tl spaces, inventories or m:aleri:aJs or
equipment, prc:pmtJon or record dl';l.wlngs, :and any other ser.
vices not otherwise fneluded In this Agreement under B25fc Ser.
vices or not customarily furnished in accordance with generally
:Icccprcd :archfrcctur:aJ practice.
3,2 Ir more extensive representation at the site lhan Is
described in Subparagr:aph 2.4.5 is required. such :addltloO:ll
prolect representation shall be provided :and p2id ror 25 set
forth In Articles II and I Z.
3.3 A5 an Additional Service in connection \I,..lth Change
Orders and Construction Ch:mge Dlrc<:tlvcs, the Atchllect sh:all
prepare Dr:awlngs, Spc:cinC2llons and other documcnt:atlon and
wta, evaluate Contr:aclor's proposals, and provide :my other
services m:ade necess:ary by such Change Orders :and Construe.
rlon Change Directives.
ARTICLE 4
OWNER'S RESPONSIBJLlTIES
4.1 The Owner sh:ill provide full information. Including :a pro-
gt<U1l which shall set rorth the Owner's objectives, schedule.
constraints, budget with rC2S0nable contingencies. and criteria,
4.2 The Owner sh:ill furnish surveys describing physical cw-
2ctcrl5rlcs, kgal Um1l2t10ns and urUlry ioorlons for the sile of
the Prolect, a wrillen 1eg:tJ deSCription of the site and the ser.
vices of geotcchnic:tl cnglnC(:rs or othcr consultanl5 when such
services :are requested by the Architect.
4.3 The Owner sh;ill furnish Structural. mechaniCll, chemfc:tI.
:lit and w:aler pollution tests, tcstS ror hU2Idous nulcri:a1s, and
other bbor2rory and crwlronment:al tetlts, Inspecllons and
rc:pons required by bw or the Contnct DocumrllIs.
4." The Owner shall furnish ;dllegal. accounling:md Insur:mce
counseling services :as m:ay be necess:uy at :lilY time for the
Projeet, including :mdlling servJces the Owner m:l~' require to
verify the Contr:actor's Applic.Ulons for Payment or to asceruin
how or ror what purposes the COnll':lctor has ur.c:d the moner
p:dd by the OVo'ner.
".5 The foregoing serviccs, /nforrn:u/on, surver~ md report5
sh:dJ be furnished :at the Owner's expense. :and the Architect
sh2JJ be enlilled 10 rely upon the accut:lcy and cumpJelenr:s.o;
lhrrcor.
4.6 Prompl wrillrn nOlicc shaJl be given by the: Owner to lhe
Architect if the Owner becomes aware or;my faw[ or dc:(ect In
the: Project or nonconronnance with lite CUnlr:lct Document..,
4.7 The proposed langu:lge of ceniflc:ates Or certlfic:atlon.<:,
requested of the Archilect or Architect's consul[.Ults sh:all be
~llbmllled to Ihe Archll!:ct for revlcw and :appm\':l.l :at Ie-JSI 1-1
!Jars prior to e:\ecullon.
3 8151-1987
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5.1
ARTICLE 5
CONSTRUCTION COST
DEFINITION
5.1.1 The Con.~truct!on Cost shall be the (oUl cost or est!.
m:l.led cost to the Owner of aU elements of Ihe ProJecI desIgned
or spcclned by the Archltcct.
5.1.2 The ConlitNcllon COSt shall Include the cost :It current
market rates of labor and materi:l.is furnished by the Owner and
equipment designed, spcclOed, selected or specially provided
for by me Architect, plus a re:l.~n2ble allowance for the Con.
r12C10r'S overhead and pront In 2ddlrlon, a re;zson;ble allow.
ance for contlngenclcs shall be Included for nwket condition...
at the time of bidding and for chmgcs In the Work during
construction.
5.1.3 Construction Cost does not include the compcns:ulon of
the Architect and Architect's consultants, the costs of the I2nd,
rights-of-w:ay, financlng or omer costs which are the rcspon.
slbUlty of rhe Owner as provided In Article 4.
5.2 RESPONSIBIUTY FOR CONSTRUCTION COST
5.2.1 It is recognized thaI neither the Architect nor the Owner
has control over the cost of labor, maleri2is or equipment, over
the Cont(;l:ctor's melhods of delenninlng bid prices, or oyer
competitive bidding. m:uket or negotl:ulng conditions. Accord.
ingly, the Archilect QJlnot and docs not warr:ult or rc:presem
tlut bids or negoU:l.led prices will not vary from :my eSllmate of
Construction COSt or evaluation prepartd or 2greed to by the
Architect,
5.2.2 No fixed limit of Construction Cost shall be established
as a condition of this Agreemem by the furnishing, proposal or
est:l.bllshmem of a Project budget, unless a fixed limit has been
agreed upon in writing and signed b)' the p2rties hereto, Fixed
limits, If any, shall be incrC:l.Sed In the amount of m Increase In
the COntr.lct Sum occurring after execulion of the Contl'2ct for
Construction.
5.2.3 Any Project budget Or fIXed limit of Construction Cost
m:l.Y be adjusted toolenect changes In the: general level of prices
In the construction Industry between the cUte of submission of
the Construction Documents to the Owner and the cUte on
which proposals are sought.
5.2.4 if a fixed limit of Construction Cost Is exceeded by the
lowest bon:l. fide bid or negolbled proposal, the Owner sh21l:
. f g/\'e written approv:al of an Increze In such fIXed
limit;
,2 aUlhorlu: rebidding or renegotiating of the Project
within a rea.son:l.ble time:
.3 if the Protect Is :lbandoned, terminate In :lccordance
with Pal'2gr:1ph 8.3: or
.4 cooper-lte In tevislng the Prolect scope and qu:LIlt)' as
required to reduce the Construction Cost.
5.2.4 If the Owner chooses to proceed under Clause S,2AA,
the Architect. wllhout addiUonaJ charge, shall modify the Con.
tract Documents:l.S necess:u)' to comply with the fixed llmlt, if
established :lS a condition of this Agreement. The modification
of COntl'2Ct Documents sh:ll, be the Iimll of (he ArchllC:ct"S
responsibility arising out of the establi~hment of a fixed limit.
. The Architect shall be emllled to compens:nlon in 2ccordancc
with this ARreemc:nt for 211 sen'lces performed whether or nOl
the Cumlrul'!ion Ph;Lo;c J.~ commenced.
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ARTICLE e
USE OF ARCHITECT'S DRAWINGS,
SPECIFICATIONS AND O'rnER DOCUMENTS
0.1 The Df2wlngs. Spcdlk<ltJons and other documents pre.
pared by the Architect for this Project are Inslrumenls of the
Archllrcl's service for use solely wllh respecl 10 this Project.
and the ArchItect shall be deemed the author of these docu.
menu :rod sh211 te121n :all common bw, SUtulory and other
reserved rights, Including the copyright. The Owner sh2lI be
pc:nnlned to rel:l1n coples. including reproducible caples, of
the Architect's Dt:l.wlngs. Speclncations md other documents
for Inform2tlon and reference In connection with the Owner's
use and occupancy of the Project. The Architect's Dl'2wlngs,
Speclfic;l.llons or olher documents shall nOI be: used by the
Owner or others on other projects, for 2ddltions to this Project
or for completion of this Project by others, unless the Architect
is adjudged [0 be In dcf.l\.llt under this Agreement, except by
agreement In wrillng and with aporoprtne compe~llon to the
Archllect.
6.2 Submission or dl~tribullon of documents to meel offidaJ
regulatory requirements or for similar purposes in connection
wllh the Project Is not to be construed :IS publication in derog:r.
tlon of the Archltect'!l'rc:served rights.
~R"'ICLE 7
ARBITRA liON
7.1 Cbims, disputes or other maners in question between the
parties to this Agreement :lOSing out of or re!:ltmg to this Agree.
ment or brC:l.ch thereof shall be subject to and decided by arbi.
tr.llion in :accordance with the Conslructlon IndusI!'}' ArbIII'2'
tion Rules of [he Amc:rJQJl Arbill'2tlon Association currenth'!n
effect unless the parties mutually agree otherwise. No :ubitl'2-
tlon ming out of or rebUng to this Agreement shall Include. by
consolid:uion, joinder or In any other mmner, :m :tdditioruJ
person or emit)' nOI ;l p:trt}' to Ihls Agreement, excepl br wril'
ten consent conbining :I spedfic reference to this Agreement
signed by the Owner. Architect, and 2ny other person or emlly
sought 10 be Joined. Consent [0 :lrbllf2tJon Invol\'lng an addi.
tlonal person or entity sh:ill not constitute consent 10 :ubltt:l..
tlon of :my cWID, dispute or other maner in queslion not
described In the wrinen consent, The foregoing :tgreement to
:lrbltl'2te and other :tgrecmems to :.a.rbitt:ue with an 2ddltloruJ
person or entity duly consented to by the parties to this Agree.
ment shall be specitic;dJ)' enforcc:ilble in ;lccordmce with appli.
cable law in any coun tuvlng jurlsdlclion thereof.
7.2 In no e"ent sh:Ulthe demand for arbllf2tlon be made after
the wle when Institution of legal or equitable proceedings
based on such claim, dispute or olher m:l.lIer In questIon would
be lmred by the appUoble statutes of IImllatlons.
7.3 The award rendered by the arblmtor or arbllf2lors shall be
ftn:lJ. and judgment ma}' be emered upon [tin accordance with
applicable 1;1"-' In my coun h:l\'lng jurlsdJcllon thereof.
ARTICLE 8
TERMINATION. SUSPENSION OR ABANDONMENT
8.1 This Agrc:emCllI m:lY be termiruted by ellher pany upon
nOlless than seven d:r)'s' wrlllen nolice should the other part)'
AlA DOCUMENT Btll1 . ABBREVIATEDO~'NER'ARCHlTECT "'GREEMl!l'oi. TItIRD EDITION. AlA' · ~ 19/1-
Tilt-: AMERICAS ISSTITl'TE OF ARCItITECTS, I-~~ NE~' "OIU" A"'ENl'E, S~'. 'o1'ASIU:->GTOS, 0 C. 24KMlh
8151-1987 4
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faJlsubsunlWly to perform In accorw.nce wllh the terms ofthls
Agreement through no fault of the party Inllbtlng the ter.
mln:l.llon,
8.2 Ir the Pro/eetls suspended by the Owner for more than 30
consecullve d2ys. the Architect shall be compc:ns;ued for ser.
vices performed prior to notice of such suspension. When the
Project Is resumed. the Archllect's compen.satlon shall be equJt.
ably adjusted to provide for expenses Incurred In the Interrup.
tlon :and resumption of the Architect's services,
8.3 This Agreement may be lermlnated by the Owner upon
not Jess ttun seven d2ys' wrlllen notice to the Archllect In the
event that the Project Is permanently abandoned, If the Project
Is abandoned by the Owner for more than 90 consecutive d2ys,
the Archllect may termllUte this Agreement by giving written
notice.
8.4 F2i1ure of the Owner to m2ke payments to the Architect in
accord2ncc with this Agr<<ment shall be considered subsuntW
nonperfomunce md cause for lermlnation.
8.5 Ir the Owner f2lls to make P<lyment when due the Archi.
tect for services and expenses, the Architect ma)', upon seven
days' wrlnen notice to the Owner, suspend perfonnance of ser-
vices under this Agreement, Unless payment In full Is received
by the ArchlleCt within seven days of the wle of the nOllce, !he
suspension sh2llt2ke effect without funher notice. In the event
of a suspension of services, the Archilect sh2l1 have no llabUlty
10 the Owner for deby or dam:ige caused the Owner beClUse
of such suspension of services.
8.6 In the event of termination not the fault of the Archilect,
the Architect shall be compensaled for services performed prior
to termlrutlon, together with Relmburs:lble Expenses then due
2nd all Termination Expenses.
8.7 Termirutlon Expenses are In addition to compcns:uion for
B2S1c and Addltion21 Servkes, and Include expenses which :are
directly anrlbuubJe to termin:l.llon.
ARTICLE 9
MISCELLANEOUS PROVISIONS
9.1 Unless otherwise: provided, this Agreement sh2IJ be gov-
erned by the taw of the principal pl2ce of business of the
Architect.
9.2 Terms In this Agreement sh2IJ have the S2ITIe meaning :lS
those In AlA Document AlO I, General Condltlons of !he Con-
U20 for Construction, current <l.S of the cble of this Agreemen~.
9.3 C2uses of action belWeen the panles to this Agreement
pert:tlning to acts or fallures to :act sh211 be: deemed to mve
2ccrued 21ld the 2ppliClble s~tUlcs of Hmiutlons shall com-
mence to run nm bter !h21l either the date of Substantl21 Com-
pletion for :acts or failures to act occurring prior to Subsuntlal
Completion, or the d.1te of Issuance of the nnal Certificate for
parment for acts or failures to ;let occurring ;tfter Subsl21lti21
Completion.
9.4 The Owner 21ld Architect waive 211 righls against c:lch
mher and ag:alnst the contractors, consultants, agents and
emplo)'ccs of the other for d:un:lges. but only to the ex lent
covered by propeny insurance during conslructlon, except
such rights 2S the)' may tuve to the proceeds of such insur:mce
as Sl,.t fonh In the edition of AlA Oocumenl A201, General Con.
'.
"
dlllons of the ComI':JCI for Coll5tl\lCllon, current a.~ of !he wle
of IhL~ Agreement. The Owner and Archllecl each shall require
slmlbr w:alvers from their conlractors, con~uh;lJllS and :agents,
8.5 The Owner and Archllecl, respectively, bind themselves,
their partners, succes.~rs, a..o;slgns and leg21 represcm;atlvC5 (0
the other p;any to this Agrcc:ment :and to the p:utners, SUC.
cessors, wlgns and legal represenlatlves of such olher pany
wllh respect 10 all covenants of this Agreement. Neither Owner
nor Architect shall assign this Agreem~nt wllhout the wrluco
consent of the other.
0.8 This Agreement represents !he entire 21ld Inlegrated agree.
ment between the Owner and Archilect 21ld supersedes :tII
prior negotl;allons, representations or ;agreements, either wril.
ten or oral. 111ls Agreement may be mended only by wrillen
Instrumenl signed by both Owner :md Archilecl,
9.7 Nothing contained in this Agreement sh2ll create a contrOlC-
tu:il relationship with or a cause of action In favor of a third
party against either the Owner or Archltecl,
9.8 The Architect and Architect's consultmts sh:ill have no
responsibUily for Ihe discovery, presence, h:mdling, rcmov:il or
dlspos2l of or exposure of persons to h2Zardous malerials in
an)' form 21 the Prolect site, Including but not limited 10
asbestos, a..~bcsIOS products, polychlorinated biphenyl (PCB) or
olher tolOc substances.
ARTICLE 10
PAYMENTS TO THE ARCHITECT
10.1 DIRECT PERSONNEL EXPENSE
10.1.1 Direct Personnel Expense Is defined <l.S !he direct
s2l:1rlcs of the Archltect's personnel eng:lged on the Project and
the panlon of !he cost of their mand2tory and customary con.
lributlons and benefits related thereto, such as employment
uxes and other sututory employee benefits, Insu~cc, sld<
leave, holJd:ays. vac;nions, pensions md simlJar contributions
and benefits,
10.2 REIMBURSABLE EXPENSES
10.2.1 RelmbufS2ble Expenses Include expenses Incurred by
the Archilect In !he Inlerest of the Project for:
.1 expense of lransporutlon and living expenses in con.
nectlon wilh oUI-of.town lr,l.vel authori2.cd by !he
Owner:
.2 long-disunce communlcttlons;
.3 fccs p:zld for securing approv21 of aUlhorltles h2\'lng
jurlsdJctlon over Ihe Project:
.4 reproductions;
.5 postage and hmdllng of Dl'2wlngs and Specific:lliClns;
.6 expense of Q\'enlme work requiring higher lhan regu.
~');lr rates. if authorized by Ih( Owner;
.7 renderings md models requesl(d b)' the Owner:
.8 expense of additional insur.lnce covel';lge or limitS,
Including professlon21 liabJlll)' insurance, requesled
b)' the Owner In excess of lhat norm2l1r carried by
the Architect and Archil(ct's consultanls; and
.9 expense of compuler.alded design and drafling equip-
mCnltlmc when used in connection with Ihe Prolect.
5 B151~19B7
AlA DOCUMENT B151 . APlIRE\'IATED O\\'NER.ARCtuTECT AGREEMENT' nllRD EDITION' AlA- ..{ 191'1-
THE AMERICAN INSTITUTE OF ARCIUTECTS. l~.\~ 1'E\II;' YOR" AVENUE, N\II;', \II;'ASIIlNGTllS. U C ~l~K\,'
~"~lo..""f"i';':'.
..Ll:>....------&....
...
10.1 PAYMEHTI ON ACCOUNT Of BASIC 8EIMCEI
10.3.1 M itlltW ,.~t M ad reM 1ft f'M8t'eph I C.l ~ the
minimum p.~ &hla .~em.
10.3.1 Subsequent p2yments tOr Basic Servka ah:all be made
monOlly and. where appUc2b1e, shaD be In propordon to 5Cf.
vices performed within each ph2se of service.
10.3.3 If and to the extent that lhc lime initially CSClbl.i5hcd In
Subpmgraph 11.5.1 or this Agreement Is excceded or ex.
tended through no fault of the Architect, comperwtlon for any
services rendered during the :additional period of time stwl be
compUted In the manner 5d ronh In Subpmgraph 11.3.2.
10.3.4 When compens:nlon Is based on a pcrccnuge of Con.
sllUCtJon Cost 2nd 2nY ponJoJU of the ProJect are deleted Of
Otherwise not constructed, compensation for those portions of
the Project s.tuD be payable to the extent scrvkcs arc per'
formed on those portions. In :ICCOrcbnce with lhc schedule set
1
ronh In Subparagraph 11.2.2, ba.sc:d 00 (1) the lowest boN 6de
bid or ncgoU:uC'd propos2l, or (2) If no such bid or pcopos3Ili
recdvw, the most m;ent prcUmlrury csUnuce of ConsuuctJon
<:o6t or dculled estimate: of Construction Cost for such por.
tlons of the proJc<;:t.
10.4 PAYMENTS ON ACCOUNT OF ADOIT1ONA!.
SERV1CE8 AND REIMBURSABlE EXPEHSES
10.4.1 Payments on account of the Architect', AddJtlon21 Sa.
vko :and (or Rdmbursable Expenses shall be m:ade monthly
upon p['C:$Cfludon or the ArchllccC's statement of ICrvk'es
rendered or expenses Incum:d.
10.5 PAYMENTS wmtHELD
10.5.1 No dedUCtions shall be made from the Archltoct's com-
perw.tJon on accoun: of surm withheld from p2ymcnLs to
contr.&ctors.
AR'T1Q.E 11
BASIS OF COMPENSAnoN
The Owner sh2ll compensate the Architect as follows:
11.1 AN INITIAL PAYMENT Of Not applicable DoUars (S - 0 -
shall be made upon execution of this Agreement and credited to the Owner's 2Ccoum at fuuJ payment.
11.2 BASIC COMPENSAnON
)
11.2.1 FOR BASIC SERVICES, as described in Article 2, and my cxhcr .'SCt'Vkes Included In Aniele J 2 as pur of Basic Services, Basic
Compensation shall be computed as follows:
{/~ IwU lif cnmpnuolh"'. tndudiryc jilflul#uJ Dims, mulUJl11!S fit (1t'n"t'l1/tJi<t'S. und Ido.,Ili[l' pba~ It. ubK'b /auft('Iotat ffWfb"ds "1.~ior' apply, ,,~I')' J
A stIpulated lump Sum Fee of One Hundred $lx1y-Ave Thousand ($ 165.(XXUX)) Dollars based on the
detail scope of work descrtbed on page one and In Article 12 hereIn. If the scope of work Increases
beyond thot description the basic selVlces fee shall be modIfied In accordance with the attached
Fee Schedule labeled as . Attachment A.'
11.2.2 Where Ctlmpcnsal~m lo; 1Y.l~-d un a slIpul:.uc:cJ lIum ur (X.'tCOltaHc of Cunstrul'tion r.ust. progress p;tymcnts fur B:l.slc Sctvlccs
In c::lch pha.~ sh:dJ (mal the (ulklwlng pcrccntOlKl>:; uf lhe lUtaJ 8;tsk: ('.umpens;llfun p-.I)':lhIeJ
(IIIMrlIldJIIi..,UJI/1bc.un '" ~"'"'1,ri"'''.J
Design Phase: Thlrty~Flve
Cunstructlon DocumentS Ptu.'iC: Forty
~~1km Pha.~: _ __ ....I.W~ty-Flv~._.
TouJ Daslc Cumpcn'l:ltkm:
percent ( 35 %)
percent (40%)
pcn:.:nt ( 25%)
une hundred percc:nt (I ()(J 'X,)
AlA DOCVMEHT 8'" · AIJIUIEVIItTEU UWNEH,A!I(;IlITfl:T ACiREEMF.NT. nllllO f,l)ITION. ...1.... · C> 19M?
lttE M.4f.ltll:AN INl.1'1111Tl! Of A1U:III11!l:T:i. l",'~ Nt:W YORK "'V~Nlff., N,."... ......."HINGTnN. n,(:. J.ul6
...~'.i-~1);.l~.i.~~{~.T,;:".,itlo~,.h.....: .......<1'.
8151.1987 6
"
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tl
1
11.3 COMPENSAT1ON FOR ADDmONAL SERVICES
11.3.1 FOK PROJECT Rt:p~E.'iENrA TION Ul:'rON" IIASIC '''l:RVIC;I:~S, .... cJc.'S(.'tlht'd In p.,t.,~t"rh .t.? c.'umpc:n:l;lllun sh:aJ1 he'
l,:umpulc.'tJ :I.' rulluws:
$75/hr. within a maximum upset of $47,500 for a maximum eighteen week period.
Should the construction period exceed that time the maximum upset sholl be renegotiated In
accordance with the above hourly rate.
11.3.2 FOR ADDITIONAL SERVICES OF THE AHCHITEt.'T pnlVldcd um1c:r Mlele:.i ur Ic.lt:Ollnc:d In Ankle 12, l.'Clmpc:nsatlnn shall
be c'Umputcd :1.1 f"lInw5:
f/IIsnf bcu.i~ rf l~""I""_lit"" luc/,.diu/f '<II" ur"""" !HU""Il... ." tJln'\.1I~"/I~" ":x,..."u.- III' l'ril/tl/IUIJ UIIJ l",,/>I,('Vt~'j. 1It.1 ,elM/I' I' l'rltk'I''''''~ U.W l/~1/1v
"",/,/'~I't'<.,. If "'I"I,,'IJ, '~IIJ,l' $/"''''1''' .<lor/'Kl'I tu 1I."If.I"".r1I.'l.l4lr nU1"',el< 'i n"'''ltu'i4l/'''''II/,/rly. If '''''*""-\1,,,, }
a) Principals time at the rate of
b) Supervisory time at the rate of
c) Technical time at the rate of
d) Technical Level II time at the rate of
e) Clerical time at the rote of
$175 per hour
S 125 per hour
$100 per hour
$ 75 per hour
$ 45 per hour
11.3.3 FOR ADDITIONAL SERVICES OF CONSULTANTS, Induc.llng :uklltkm:il struCluf:ll, mech:anic:LI :md elcwie-.tI engineering .~r.
vltts and tOOse: provided under Artldc" ur fdcnUfTetf In Arllcle tZas part of AcJdirkmaJ ftccvke;. a multiple: uf One poInt one
( 1.1 ) rimes the amount.. billed In the: ArchItect fur such :;ervlco;.
(ldmltf... Jf>t:I.'IfIt ~Jft Ii n/f..wlllm. '" Mtld.. 1./. If '"I1,JrnJ.)
11.4 REIMBURSABLE EXPENSES
11.4.1 FOR REIMBURSABLE EXPENSES.:LS dc.<iCrlhed In p.~.Iph 10,2, :ulthny nthc:r items Included in Anlcle 12:as Rc:imburs:Ible
Expeoscs, :t mutUple of one point one ( 1.1 I times the Cll.pc:nse> incurred by the ArC:!litcct, the
Architect's employees :and consult:mt.'i in the llllercst ur the Ptnj(et,
11.5 ADDITIONAL PROVISIONS
U.5.1 IF THE BASIC SERVICES cuvcrcd by this Agrccmenl lnve: nut been Cl,lmplC1ed within Twelve
( 12 ) monLhs of the: d:ttc hereof, through nu f.lull urthc Archllect, CXlcn'ilun of the: Archilcct's 5ecvlces beyond th:u time shall
be cnmpcnS2tcd as provided In SubfXU3gr:1phs 10.'.3 :U1d 11.:t2.
11.5.2 ~yme:nlS are: due :and P.:tpble Ten (10) tbys (rom the c.Jate orlhe Architect's Invoice Amounl5
unp:lld Not appllcoble d:tyti :tfter Invoice wte sh:IIl be:u interest from the wte payment is due :11 the: roUe entered
beluw. or in the absence thcrenr, :tIthe legal roUe prevailing rrum lime to time :tIthe prlndp:iJ pl:l.CC or business of the Arc.hltcct.
(I'l.<lort UIIY rill;' "I'mrrnl "IInwI ""11I )
(lIs",,'IIIIl'1 find ~/rrfflC'JIIII"'" tb&. ~~ Trlllb Iu IntJlnJ( ;h'l. J/mikJr Slllk lIniI It lUll cUlUum....l~illull~ Ulld utbt.or n?luJulimlS al Ibt. (}u~.. r',and Arcb{.
",-1" Prl.tdPtJI pl4m uf bwflJdt. I~ IUUJllutllf Ilw l'n'fr'l alld l'IU'lltwrY ~v ""....11"" I'fdWi~.'lrf IbIol (J"lI'u/llll ."'.....,/u../t1jw uJ"{uo .bclUld I~ IJbWlntd u,.,b
rn{1<<f If) ti<<,,{1JIU '" mudi/lctU/./fu. ",1tiJ IIlru rI1(ardl.'H rl'qltlmJl,IIU JIA'b &IS urilt". df,cI<lS\l/l":ll" IlWl't'f'J.'
11.5.3 The ralcs and multiples M:l (anh for AtJc.Jltlon:t.l Services sIul.I be: annwlly :tdJusted in :1I:curd:mcc with norm:a.l sal:.try rcvic\\'
practkcs of the Architect.
AlA DOCUUENT 111' . ABBREVIATEDOWNf:Il.ARCttlTEl.i AGREEMENT -nIlRD EDITION. AlA- · ClI9H7
TUE AMERICAN INliTITUTf; OF AllCIIlTEl.'1'5. 17.\" New VOIlK AVENUE. NY',. WASBlNGTOf'!. Dc:. lOO06
8151-1987 7
.........,.~,~...:...,k;cjl..:.~ :~ .. . ... ~ r
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AR11a.E 12
OTHER CONDmONS OR SERVICES
(lt1IrtI .Jtrlp/lntU '" tII~ HrT'ir:n. Id,nIJ/y Ad4l11fWUJl.\m1U" lII,llUJcod I/tf,"n &ui( tJlII1(WtWlU,IIf """ mttdl/f<:pf/',", 10 fbr' /'U.tmnll utrd '111r1f"t'tt.<nlflJl' I~,
Ittdudftlln ,blJ A.K~I )
Fur1her DescrIption of Project SCOI2~
1) All floors to be .shell only" for luture tenants.
2) SteIn Mart lease Exhibit "e" attached shall selVe as more descriptive for the Main Floor
(Osceola Floor).
3) Upper and Lower Ficors basic systems (Mechanical, Electrical, Plumbing, Fire Protection,
Structural and Code modificallons necessary) shall be desIgned to accommodate the
future floor functions outlined on page one of this contract.
IdentitJed AddlUonal Services
1) Feasibility Studies Analyses
2) Facility Programming
3)
Existing Facilities Analysis
All of the above services have been performed through 4/4/94
and will be invoiced hourly In accordance wilh this contract
against maxirnJm upset. ..,
Measured Drawings against maximum upset
Detailed Cost Estimates against maximum upset
(Including Stein Mart Leasehold Estimates)
$30,000.00
4)
5)
$10,000.00
$33,000.00
M
correctness:
City Attorney
ATTEST:
Manager
Clerk
'fhls Agreement entc:r~ Into :IS of the: day and year first Wrluen above.
See above for other city signatures.
OWNER City of Cia /Water ARCH
..
~)
Moyor Rita Garvey
H, Dean Rowe, FAIA
(Fr'fnW nanw and 111k) ,
(Prlntld nanw WId tltk)
AlA DOC:UMENT 11'1 · ABBR!V1ATm OWNEl.AlOIrrlCT AORUMUO'. nuRD ~. AlA- . C11987
nil AMUICAN INST11Vn 0' MaUnC'TS, &7lS NEW YOU AVENUE. N.W.. WASHINGTON, D.C, :l0006
B151.1987 a
~.'.;,~{~:. "d~": "i!" . _ " " . ..~.~. p, ,~... .
r,
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Ei!s:~ SIiNrC~S: Tho fee CUNes shown on Iho r,evorso side were adop\ed by Iho Division cf Building ConsauC1lon, Oeplarlrr.e;':: c( Ge,r.oral
SeMco:! In 1969 and ~rrl for archheC1ural and er. ~Ineerlng desh;n, bidding And conS'\I\J~lon seN ces. Including norma! consunanl servlce:s.
These reo curves are used only as a guIde as S1aled In Aule 1JD-3, Flonda Admlnls1taHve Code, ~'l1h 1h" aC1ual rees JUl1l11od 'o-/lh8 architect
cr engIneer submitting a detailed proposal In accordanco whh guidelines of the Olvlslon of Building ConS:ruC1lon, Oopanmem 01 Mana~Dment
ServIces.
:'d~i1lonal Services: Additlonal services are roet Included within'tho foe CUlVes, Addhlonal services may Include 3rrf spoclal consuManlS
required by the project and are typically Ihose services rurnlshed beyond wha1ls shown In Anlele 3 of 1ho 'Form or Agreemem Between Owner
Antf ArcMec1.Englneer" used by the Division of Building ConS:ructJon, AddKlonal services most common.IY authorlzod have been hemlzed
,below.
GROUP DEFINITIONS:
W . CONSIDERABLY MORE mAN AVERAGE COMPLEXITf
Complex laboratories, Complex MedIca! Hospnals
'a" . MORE mAN AVERAGE COMPLEXI1Y , .
Average laboratories, Mental HospnaJs, Simple Medi~ Hospitals, ClinIcs, Court Houses, Theatres. COmplex University BUlldl,n9S. SpecIal
Purpose Classrooms, uboratory Classrooms. UbrarlBS, Auditoriums, Museums, Air TermInals, Food Service Facllnles, Specialized Detemlon
Areas, Detentlon.Treatment Areas, Residences . . " .
'C'. REPAIRS AND RENOVATIONS .
Miscellaneous Repairs and Renovations, Aneratlons to Office Space or Dormitory Space, Fire COd9 Co1T~1v9 V'{ork
'0' . AVERAGE COMPLEXrIT .. . :. ,,:~,
.: Goneral Offlco Space, General TeachIng Space, Gymnasiums. General Detemlon living Facil~les, Fac:ory Buildings
'e' . lESS TI-iAN AVEAAGE COMPLEXnY , . ..'
Apanment BuildIngs, Do.rmHol)' Buildings, ServIce Garages. StadIums, Repetitive Design Facilities, Office Buildings WKh
Undefined Imerlor Space (open for later pani:ionrng). SpeclalLzed Par1dng Structures '
'F' . CONSIDEAABL Y LESS mAN AVERAGE COMPLEXnY .
. 'Warehouses, Parl<lng Garages, Storage FacllKlas
'Go. ENGINEERING SERVlCES , . .
ADDmONAL SERVICES/EXPENSES:
Tho followIng servlce~ ate considered Addillonel1o Basic seNice.s and are not Included .withln 1he basic fea representee, t:1f the fea curves:
-{o · Feaslblllty Studles/Ana~ses . . . Valuo AOa~ses ..
+ . Facility ProgrammIng . Doc~ments Prepared for: ....
. Master Planning . . ,: .' Ahernate BIds Requested By.Pvtner
. Solis Inves1lgatlons/Repons ~ Change Orders ,. '
. Surveys. Topographlc/Boundal)l/ , . ,. MultIple ConstruC1ion Cor.trac\s
Vege1atfon/lmprovoments/Ulllilles. ' . Record Documents
, . Measured DrawIngs 01 ExlS1lnQ FacilitIes' ' . Prolonged Construction Con1ract
+. ExlS1fng Facilities Analyses Admlni~ratlon Servicas
. Energy Anatyses (FLEEl) . Threshold Inspec\lons
-4- · Asbestos ConsultatIon/Surveys, _ ' _ +. ProleC1 Aepresema1lon During ,
. Environmental Assessments ' . . Construction Beyond 'Perlodi~
. Traffic Analyses .. Inspection- '
. Slormwater Management Permitting .' AdditIonal Construction COntract -: .
. EnvlronmentaVSl1e permltt~g . Admlnlstrmlon Services for Multiple
. Th'eater/Acoustlcal Consultation . Contracts': " -, - . - ..
. Food, Servlco ConsultatIon ~ Post Occupancy InspectlonslEvaluatlons.
.. Landscape Consultation, . . . . Aenderlngs/ModelS -.' ., ", .. :.'
. Int'erior DesIgn/Furnishings! . ,:.'~ . Change~ to SCOp9, 'SIze or Compl~~Ity~ .,' :.
.... Plan1scaping/Ar1sceplng . ., Revisions to Previously Approve~ '.-,
+ . Detailed Cost Estimates , . '_ '.: . .' Documents. _: : ','..
. Ufe Cycle Cost Analyses :.::: ~ ,':~': '. ,: :..-.: .Aelm-bursablo EXpense's.
~
· Those expenditures made by l'ho Archl1ect.Englneer In tho: Inte~e~t 9f tlio proJect and ~ 'denn.e'd I~ Ar:lc!~, ~~! _C?!!h~_~lvl~tq~~ ~~ildlng
ConstnJc1lon.FormofAgreementBetwe~nOwnorandAr.chltect.Englneer..' .....:..:~.... ::,.... ... " '...~_._'
.-:,...... .
. ..... .-
...... ,
, .
---
Attachment A
Page 1 of 2
............. ,'.. ". {..!:iJ 'Il.;~\.~" '~;. ; ~ ". r.'" ;~.~~ q:.~'; ,-. >n ~ .
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. .
DlVISION OF BUILDING CONSTRUCTION
FEE SCHEDULE FOF'. ARCHITECTURAL. AND ENGI~~EERING SERVICES
CCNSTRLJCnON BUDGET
HUNDREDS CF Tl-lOUSANOS
2 ] 4567891
1
TENS OF 'niOl.lSAND
2 34567891
4
567891
l.l I LUON9
2 3
1,e;
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Attachment A
Page 2 of 2
PE~CElIr
OF
tOHSTRUCT I:
SLOeET
7. t:;; %
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EXHIBIT C
LESSOR'S t-1ORK
As its sole expense, Lessor shall perform the following work:
1. A new facade shall be ,constructed on the front of the
building facing Osceola Avenue, the design of which shall be
subject to Lessee's reasonable approval prior to commencement of
construction.
2. "Lessor shall perform all work necessary to cau'se the
Premises t and, the Shopping Center to' be in compliance 'with. all
current building codes an~ other goverrunental la"lS and
requirements, including,' but not limited to, the ~~ericans With
Disabilities Act.
3. The current air-conditioning and heating system serving
the Premises shall be replaced with a new air-conditioning and
heating syst.em adequately sized to properly heat and cool" the
Premises and to meet the requirements of Lessee's intended use~
'.
4. The escafator. in the middle of the Premises shall be
removed and any resulting. damage to the floor' or the ceiling
(including any holes) of the Premises shal~ be repaired. Subject
to L~ssee's reasonable approval of the location, Lessor may add an
escalator at 'the rear of the Premises allowing for escalator access
from th~ first flopr of the building to' the th~rd floor 'of the
building, so long as Lessor also constructs a wall around the,
escalator making the Premises secure from access .from the first or
third floors.
5. All electric, water, sewer a~d o:ther utili ties serving the
Premises shall. be put' in good working condition, and shall be
separately metered so that Lessee's utility consumption is measured
separate from other occupants of the buildi~g.
6.' A new watertight' roof shall be installed. above the
Premises pn the former Maas Brothers building.
}-
7. All asbestos and other hazardous materials and toxic
substances must be r~moved from the P~emises and the buildingi or
mitigated, so that the Premises an~ the Duilding are in compliance
with all applicable laws. .,
. 8. The parking deck. mu~t be put' in good.,. structurally sound
condition to allo~ for its use as an employee parking/receiving
area. .
.
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9. The sprinkler system serving the Premises.must be i~ good,
working condition in accordance with ,all building codes.
Page 1 of 1
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FFR. 1?19986 le:4eA"1 FFRt;I.C" .~C;I;i.tT[C't~NST. CO.
NO cai~1~ P. ~~~
TO
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:,":' \..,,~, . ;'. '. , '1" : 'I': '. ' "IPtTBLIC CQtfSTROCTION BOND ' : 14001 142401
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, : '. '.'.. ":~1"inp1pal and 'St.', Pav.l. Fire and Karllne X~sUt' CG COlllPl.ur, I a
'.,~ ." :: cotP~rl.~loZl... as S~6ty, are bound to tbe. Cl t of Clea1:w~tel".
," : Flo:r1.cl,a.,,' he.rein co.lltc1 owuor. in the aWl of j a, 00.0, 0,90. QO'(Two
: ",' ';. Million: and CO/lOa. tlollUfJ) . . tor payment' ot I bi ch we biJildl .
'" ours~lve.8', '. o,ur heirS's:' personal r'epresentiLtlv: s, successors. an.d
.... - :.. assilna, . j ointl)" and, B,orveral1y. ':"
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. :: :" ~Hlli CONDITION OF ~HIS" norm ':I.. that' ~1 p: incipal~
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~. ':, ",,' 1 .1r ....Pertol'J1is the contract dat,sl Apr.il ,~ '1S' ,. between:' ,
, ':., . principal and Owner 'tor 9on,tru.ction ot Jl&Qo: at1onlReD.orlei ing of .
,,' the. old Maas Broth~r8" Prop.:rty. clearwate~.' i.~l'Or1~a~' the: .
.contract 'be1ui made & part ot tols bond'~y'r ferabce. at the
. . tiUl.e~. .nd in. the IU.tmer proscribed in the 00, traot~ and' '
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: : 2, . Promptly makes pa~onts to all Claiman~l . as defined' in
.' . Section 255. O~ (1). rlor1da Statu.es I Bupp111 1 Pl'iD.e1pal ",,1 tb .
laborl materials, or supplies, used cUt'.c~l "or 1nd,irectlr bX
prine pal: 1:n the prosect\.tloD of th..work' pz:oo. !chd :for in' ~he '
.a.on,t~ac~: .a~d. \'.' .. . ',. :, ..' ' ~: ,.:'
's. "pays Owner tlll 10BSeS, damages, expense! " costs, a.n4' :
attorney's te.s, 'including appellate 'prob~ed ngs, that Owner I
sustains because of.. default by principal der the eontraet:
, d.' .
'~~. poifor_~.the'lUarantee of all work.~n~ Jater1al~ 1~D1shed
u.ncler 'the contract for the time speciflea ln~the eon~:ra.ct.. then
th~B bDUd is void; otherwise it ~e~a1nB ~n t 11 force. .
, ,
Any cb~nges in 0% ~nd.r the contract d09u=ents and, : '
eD~pliance or Donco~pliancl with any for~al~~ies connected w~th
the contract or the. geB does not affect 'auretl's, cblig~tion
under ~bi B bond, . I .
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PROFEssrONAL SERVICES
SUPPLEMENTAL AUTHORIZATION
AlA DOCUMENT G604 (lnslructions on reverse side)
NUMBER ONE
2~cX:.
,In accordance'with the written Agreement dated as of Seventh day of April. 1994
between the parties designated below for
THE PROJECT:
Harborvlew Center (Moos Brothers Renovation) Phase J AdditIon of complete new exterior skin and Phose IA
additIonal work preparatory to Phose II work.
The City of Clearwater hereby authorizes the Architect
o Proceed with Additional Services
iii Proceed with revised scope of services
o Incur Reimbursable Expenses
o
as follows:
Increosed scope of services Involving tasks os outlined In the attached June 10. 1994 Phose I and IA Work
Items.
to:
1
I
Co.mpensation shall be adjusted as follows: .
CHtre Inletl p,ol'IJlanJ In ~ccordance wilh Iht ....glttmtnr. 01 aJ OlhtlW/lt 'Brftd bl' lllf pmlfl.}
Seo aftached Articles 11.2.1 and 12.
TimeJor performance shall be adjusted as follows:
IHt'l: Inltll p,ov/Jlc.nJ covtllnB lime 01 rammtMtmtnl ~nd ramplrl;Qn 01 .t1lho,11td Jel\'lctl " .ppl1"ble.}
Completion of Phase I Skin AdditIon and Phase JA
by December 31. 1994.
Upon return of a fully executed authorization, this service shall become a part of the Agreement identified
above.
APPROVED BY: See.attached signature sheet
NAME
-
BY
TITLE
DATE
AlA DOCUMENT <<'04 . PROfESSIONAl SElWICES SUPPLEMENTAl AUTliORIZATION . MARCH 1979 EomON . AtA-
It'1979 . THE AMERICAN INSTITUTE Of ARCHITECTS. 1735 I'OEW "ORK AVENUE, N.W., WASHINGTON, o,C. 20006
G604 - 1979
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Attachment to
PROFESSIONAL SERVICES SUPPLEMENTAL AUTHORIZATION
. NUMBER ONE
Dated November 10, 1994
ARTICLE 11 AND 12
. Article 11.2.1 Basic Services Stipulated Lump Sum to be Increased by $86.000
to a t0101 of $25 1 IXJJ '
Article 12
Identified Addlltonel Services,
Item (5) Detailed Cost Estimates maximum upset Increase by $ 15,OCO to a
new total of $48,0)).
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SIgnature oHachment to ProfessIonal ServIces Supplemental AuthorizatIon Number One
doted November 10. 1994 to Agreement between CitY. of Clearwater and Rowe
ArchItects Incorpora1ed, doted 16 June 1994, for Project Management Consultant
Countersigned:
CITY OF CLEARWATER. FLORIDA
By.
Rita Garvey
Mayor~Commlssloner
Elizabeth M. Deptula
City Manager
"
Approved as to form and correctness:
Attest:
. Paul RIchard Hull
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
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KC:MfE ,A.RQ1ITECfS
I N con P O'R ATE D
Flonda Regl:sbct!on No; MC002172
100 Mod1son StlllGt SuH D roJ
Tampo. Florida 33602....704
. For. 813.221.9\$4
813.221.8771
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CLEARWATE~ BAYFRONT MART RENOVATION
June 10. 1994
SUGGESTED PHASE IA WORK ITEMS
1. Complete demolition on Upper Floor to remove debris prior to
completfng new exterior wall panels. It Is recommended thIs
work be completed through a temporary woll opening now
which will subsequently be closed and covered with new wall
panels. If this wot,.: item Is delayed removal of debris will be
dependent on servIce elevator and/or starrs.{
BUDGET
S250.cco,0)
2. Open west upper floor wall and Install gloss to accommodate
future lO,cx:xJ square foot restaurant's view of Intercostal
waterway, Gulf of MexIco and beaches.. Combine with
exterIor skin constructIon.
BUDGET
Sl00.o:o.CO
3. COnstruct handicap tomps. colonnade reconstruction.
new gloss woll at trode show space and entrances to
future seafood restaurant and atrium moll.
BUDGET
S2SJroJ.OJ
4. Complete lower level demolition and removal of debris.
BUDGET
$20).0:0,0)
5. Provide 1hree (3) additfonal12OQ AMP/3P main breakers
associated PIT end efT cabinets complete with service
en1rance conductors to serve the future electrical need of
both Upper and Lower Floors. This work !tem will alleviate
the need of 0 service shut down during Phose II and/or
Phase ur and achieve lower cost.
BUDGET
$25.0::0,0)
The above suggested Phase IA work items. If accomplished early, will
greatly assist In marketing the addttlonal space In the bullding as well as yield
long run cost savings end benefits 10 the City. They can be considered either
In 10101 or indJvJduolly os 10 their perceived value 10 the City.
HDR/bc
Exhibit A
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INCOflPORATED
,-
CLEARWATER BAYFRONT MART RENOVATION
June 13, 1994
PHASE II AND/OR PHASE 111 WORK ITEMS
1. Complete Exterior Wall ResurfacIng:
a) Upper Level WolI Panels for north and west
elevations Including upgrade to 011 four
elevations.
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1) Metal Panels with
Nautical Rigging
eJJDGET
2) EJFS Panels with raIsed
, . columns and beams
BUDGET
b) Main and lo\yer Level of South. West. North and East
ElevatIons (covers all green tile)
BUDGET
2. Design and Construct Atrium Moll Space
BUDGET
3. Add New Elevator Core to tie 011 floors together
(4 oJldraullc elevators)
BUDGET
4. Add Two Reversible DIrectIon Escalators.
. . BUDGET
flol1da Regbtratlon No. MC002172 .
. 100 Mad'1i0f'l StIOQt Sullo 200
TatflXJ. Florida 33602-4704
FeIC 1113.22\.9154
1113.221.8771
5, Design and Construct Upper Level (see af1ached
concept layouts) with exception of restaurant tenant
build-out. - 55.0:0 total square feet/floor.
eJJCGEf
S 300,000
S 300.000
S 100.000
$ 500,000
$ 250,000
S 250.000
$ 2,000.000
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r;oNE PJ<a1flECTS
I N COR P 0 R .^.T E 0
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FIotklo RogbtJotlon No. MCOO2172
)00 Modaon Shoot Sullo:tOO
To~. Florida 33602-4704
Fc~: e13,221.91~
8\3.221.8771
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CleaN/ater Bayfront Mart REnovatIon
Phase II and III Work Items
June 10, 1994
Page Two
6. Design and Cons1ruct Lower Level (see a1tached
concept layouts) with exception of restaurant tenant
build-out. ~~ 56.EOO totol squore feet/floor.
BUCGET
$ 2.000,000
. As suggested above a number of these work Items could be considered.
designed ond then constructed IndivIdually or In totol or combination
dependIng on the City's goals and available funds.
Note: The above items do not Include G.C. General Conditions. Overhead
and Profit.
HDR/bc
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Consultants Report
, Harborvlew Center
, 11 *Jun~96
'ASO
Donnell
Driggers
Whltmll
McFArland
Rast" .
Burton & Rolley' ,
Total
12.985.49
78.199.00
1,750.00
1.0c0.OO
12,652.50
44A45.00
190.557.42
341.569.41
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Consultants Report Il-Jun-96
HorboNlew Center
2856.00 Stein Mart
Rest Changj Amt.lnvolced Total
4/16-5/17 $1.125.00 1.125.00 pd 0611 0/94 eh#2560
5/23 - 6/28 $4.950.00 6.075.00 pd 07129/94 eh#2681
7/7 - 8/31 $3.172.50 9.247.50 pd 09/30/94 eh#3038
11/22/94 $585.00 9.832.50 pd 12/16/94 eh #3219
03/31/95 $630.00 lOA62.50 pd 08103/95 eh #3826
05/15/95 $450.00 10.912.50 pd 08103/95 eh #3826
07/17/95 S1.815.00 12.727.50 pd 09/12/95 eh #3923
07117/95 $2,670.00 15,397.50 pd 09112/95 eh #3923
Cfl105/95 $885.00 16.282.50 pd 00/27/95 eh #3981
12/06/95 $540.00 16.822.50 pd 12/27/95 eh #4292
02/29/96 $495.00 17.317.50 pd 03/25/96 eh #4538
Atrium
12/511995 - Atrium $2A97.50 19.815.00 pd 01/27/95 eh #3293
1/10/1995 - Atrium $9.120.00 28.935.00 pd 01/27/95 ch #3293
03/31/95 $3A65.oo 32AOO.00 pd 08103/95 eh #3827
05/31/95 $3.795.00 36,195.00 pd 08103195 eh #3827
07/17/95 $945.00 37.140.00 pd 09/12/95 eh #3923
12/06/95 $180.00 37.320.00 pd 12121/95 eh #4292
Additional seNlces - Column Removal Feasibility study
04/11/95 $2.610.00 39.930.00 pd
04110/95
eh #3487
Additional SGNlees - Column Removal
06/05/95 $3.750.00 43.680.00
08/03/95 $270.00 43.950.00
pd
pd
08103/95
eh #3618
eh # 3825
Additional SeNlces - Kitchen
03/12/96 $495.00 44M5.oo
pd
03/25/96
eh #4538
$44A45.oo
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Consultants Report 11~Jun-96
Harborvlew Center
Burton Be ROlley: Basic Sorvlces
2/27-4/4 - Inv. 4040 $3.560.00 pd 05/23/94 eh 2495
5/31/94 -Inv 4122 $5,.500.00 9,06Q.OO pd 06/24/94 eh 2625
6/30/94 - Inv 4183 $9 J:J 13.50 18.073.50 pd 07/29/94 eh 2684
6/30/94 - Inv 4183 $7.256.75 25.330.25 pd 08/23/95 eh 2751
7/30/94 - Inv 4215 $7,159.11 32A89.36 pd 08/23/94 eh 2751
8/31/94 -Inv 4262 $4.584.31 371J73.67 pd 09/30/94 eh 3037
9/30/94 - (nv. 4297 $3.531.04 40.604.71 pd 12/20/94 eh 3234
11/30/94 - Inv 4358 $5.oso.00 45.654.71 pd 01/27/95 eh 3294 .
12/30/94 - Inv 4385 $2,772.50 48A27.21 pd 01/27/95 eh 3294
3/24195 - lnv. 4467 S32A3B.69 80.865.90 pd 04/28/95 eM 3550
1/31/94 -Inv, 4401 $814.60 81 .680.50 pd 06/15/95 eh 3686
2/28/95 - Inv. 4444 $312.06 81.992.56 pd 06/15/95 eh 3686
2/28/95 -Inv. 4445 $12,146.84 94.139.40 pd 06/15/95 eh 3686
10/31/94 -lnv4338 $3,642.41 97.781.81 pd 06/15/96 eh 3686
5/27/95 - Inv 4511 $6.893.22 104.675.03 pd 08/17/95 eh 3838
6/30/95 - Inv 4538 $9,715.43 114.390.46 pd 08/17/95 eh 3838
4/28/95 - Inv 4497 $13.380.96 127.771.42 pd 08/21/95 eh #3849
7/28/95 - Inv 4558 S4,996.44 132,767.66 pd 09/12/95 eh 3922
8/28/95 - Inv 4565 $3,982.18 136.750.04 pd 00/27/95 eh 3982
9/29/1995 -Inv 458; $3.997.37 140.747.41 pd 11/06/95 eh 4097
10/31/95 - (nv4617 $5.797.36 146.544.77 pd 12/21/95 eh 4286
11/30/95 - Inv 4631 $4.265.25 150.810.02 pd 12/21/95 eh 4266
12/33/95 - Inv 464B $4.631.88 155A41.9O pd 01/26/96 eh 4349
2/29/96 - Inv 4699 $695.16 156.137.06 pd 03/25/96 eh 4540
Durton ~ Rolley: Addl1Jonal Services
4/5 - 5/21 - Inv 4115 $2.875.00 pd Measured Dw'gs
6/30/94 - Inv 4175 $877.50 3.752.50 pd Ughtlng Design eh 3685
6/30/94 - Inv.4174 $2.620.00 6.372.50 pd Stein Mort LeasE eh 2685
6/30/94 -Inv. 4173 $1 .995.00 8.367.50 pd Measured Draw eh 2774
7/30/94 . Inv 4216 S3.252.50 11.620.00 pd Ale desIgn eh 2751
07/30/94 11.620.00 pd Measured Dwgs
08/31/94 -$175.46 11.795.46 pd bal of Max on Measured Dwgs
8/31/94 - Inv4260 $2.750.00 14.545.46 pd Telephone DIst. eh 3037
08/31/95 $3.000.00 17.545.46 pd Upper levellght 3982
9/30/1995 lnv 4601 $50.36 17.595.82 pd Upper levellght 4097
10/31/95 M Inv 4625 $3.000,00 20.595.82 pd PIckles eh 4286
1/31/96 - Inv 4666 S7 .51 0.00 28.105.82 pd Kitchen eh 4540
2/29/1996 -Inv 46BE $490.00 28.,595.82 pd Kitchen eh 4540
2/29/96 - lnv 4689 $3.725.00 32.320.82 pd Banquet Hall eh4540
1/31/96 - Inv 4669 $2.275.00 34.595.82 pd Banquet Hall ch4540
B & RTotal $190.557.42 -$1O,(XX) max. $175.4615 bal.
on that omt. pd to B&R
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Consultants Report 11-Jua-96
Horborvlew Center
Donnell Consultants Inc.
06/30/94 S15.1OO.OO 15,100,00 pd ch #2680
07/31/94 $11.275.00 26.375.00 pd ch #2700
09/30/94 $4.oso.oo 3OA25.oo pd ch #3090
06/30/94 $44.00 3OA69.00 pd . Relmbursobles ch #2752
07/20/94 $33.00 30.502.00 pd Ralmbursobles ch #2752
10/31/94 $1.200.00 31 ,702.00 pd 04/10/95 ch #3486
01/27/95 $10.675.00 42,377.00 pd 01/27/95 ch #3295
11/03/94 S 11.00 42.386.00 Relmbursobles
02/28/95 $9.675.00 52.D63.oo pd ch3684
. 03/31/95 $4.625.00 56.686.00 pd ch3684
04/28/94 $6,600.00 63A86.oo pd ch3684
08/03/95" $6.675.00 72.163.00 pd ch 3824
08116/96 $4,161.00 76.324.00 pd Relmb ($11) ch 3924
07/31/95 $1.675.00 78.199.00 pd ch 4092
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Consultants Report
Harborvlew Center
l1-Jun-96
ASD
01/14/95 $500.00 500.00 pd 01/27/95 eh #3296
. 9113195 -Inv 14745 $1,550.00 2.050.00 pd . CfI/27/95 eh #3983
9115/95 .,Inv 14808 $5.946.98 7.996.98 pd 11/06/95 eh #4090
10/16/95 -Inv 1486i $2.859.65 10.856.63 pd 11/28/95 eh #4184
11/17/95 - Inv 1493~ $1.104.74 11.961.37 pd 12/21/95 eh #4270 .
12/15/95 -lnv 1497~ $915.41 12.876.78 pd 01/26/96 eh #4364
1/15/96 -Inv 15071 ' $37.91 12.914.69 pd 03/25/96 eh #4541
2119196 -Inv 15127 $70.80 12.985.49 pd 03/25/96 eh #4541
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Consultants Report
Harborvlew Center
11.Jun-96
DRIGGERS
121111994 -Inv Q41~
S1.750.OO 1.750.00
pd
07/13/95
ch #3762
Consultants Report ll-Jun-96
Horborvlew Canter
WHITMILL
.8/23/95 lnv 4856 $l.coo.oo 1 .OCXU::O pd r:fi/14/95 ch 3937
McFarfand
11/06/95 S 1.125.00 1.125.00 pd 11/13/95 ch 4145
11/14/95 $752.50 1.877.50 pd 11/28/95 ch 4185
12/28/95 $975.00 2,852.50 pd 01/26/96 ch 4356
03/12/96 $9.800.00 12,652.50 pd 03/25/96 ch 4539
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JUN. 13. 1996 12=46PM
Ra..'E ARCHITECTS
NO.e44
P.l....S
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ROM: ftRCHl1ECJS
lNCOAPOAATID
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Focslmlle
Transmtsston
Date: Thul1doy,JJn" 13,1996
,To: Betty ceptulQ
From: H. Dean Rowe, F
RE: HarboMBw CBnter
Pages to fOllOW:, Four (4) ,
Remark.: Answers to COmmlsllOnGr $oel'. ql.les11oN.
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In co.. ot lrw:lomplet. fronlmlNlon 01 dfllcuttv In rec.Mng,
p/f1Clf. col (813) 22101771 '
1M Worrnat(on cootalned In thI& bt II ~dtl\lIQ\ and 1& Inf*'\de.d for tn. use of tho lndMdlJd
Of entltV' named herein. I' you have received 1hII communication In error. pllasI notffy us. bY
'.I.phone. ,
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FIOr.do ~o~tro'101\ No. MCOO2172
IlX)WadaOl'l SflO.t Suitt ~
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JL~.13.19S6 12:4eFM ROWE ARCHITECTS
RCVVE ARCHnECTS
INeoRPoRATID
fIo~do AeQ~tTC1lon No, MCC0211:Z
llXl "'.cclson 51'''1 SUI!. XC
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NO.e44 P.2...S,
II
HABOIMEW CENTtiR
Ju"I8 13, 1996
Aeapon8Q to CommmlOOQr Seel'. questlona A thf\J G
A, See AlA Oocument BU51 earner tronsmltted. lhIs document
at1puloted Q Ll.mp'SUm Fee of $165,(00 plus the folloWIng
Identtned additional servIces:
1. Project Representof1on Beyond Boslc Services or $47,500
(maxImum UPSGt).
2, Fsaslbluty studle. Analysls, FacUlty Programming and
existing FoclijlQa Analvsls8srvlcea 1hN Aprtl4. 1994 for g
maximum upGGt d S30.oco.
3. Measured On7NIngs against mCDdmt.m &J~et ot S10@,
4. Detonad Cost Estimates against ma>dmum uP'Ot 01 $33,CXX).
The obove total was $285.500 for th8 Phase I servfces 0& $hown
In the HorboMaw Cen1er Ananclal OVervIew attached to the
June 4.1996 detaIled back-up eorlertransmtttedfo all
oommlaalon mambel1.
B, The 7,5% Is that ahown on OMS fee curve attached to the
contract Vh'lIeh also (dentiflel what the State of Florida
consldel1 BO$lc Services aa opposed to Addlttonal Servlces,
The 7.5% approximates the S 165!XXl Lump SU'n Baslo Service
Fee When measured agaInst the total construction cost
hcludlng general contro.ctor, general requIrements and tee.
The earlier paCf<aQ9 of oontroets prepared by the Oty for the
CommlNloner'a lnodVertedty omitted PSSA NlI'Ober One,
I haVe prov1ded 10 BettY Deptula lei copies ot1hot OOCument
from our film. PSSA Number TWo WQS In your orighal package.
C. The actual o18,R per F1nanclal OVerview Includes Basic
SGrvtCG8 plus all odd1tloncl service..
D. New Requests. on C1aorwoter noom ond Bonquet KItchen
ahO\VS General Contractor at 15% wh1ch Includes Fee at 4%
piUS General ReQI)lrements at 11% (Thl& 11% b on estimate-
bUdget not to exceed os 1hls number WlI VOrl with the tIme
required 10r construe1lor\).
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JUN.13.1S96 12:47FM ROWE ARCHITECTS
ROJv'E AACHnECTS
INeORPORATID
F1cr1do R*allllC'llol'\ No, AA~'72
. . leo Mocltol'l St:tM' Sul'!):CO
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NO. 044 1='.3/5
Harborvlew Center
JLrtG 13, l~
Page Two ,.
The archlteC1u'oI fee Is budgeted at B% of thQ TotoJ
Construction cost BId plU$ the G9neral Contractor1ee a'ld
Genel'Ol RequIrements (or ovemead), The
Aehltec1uollEnglnoorfee la normaDy on IncremQ-n~ of the
Totol COnstruction C08t. The contract so specl1led.
E, Rowe Archftec1s contracted tor and paid oft of Q.W
oonsu~ants. A complete accounting ho5 been SUbmitted to
the City Manager. Aa you wlll 88e the total eOflSultant teea to
dote approximate, 40 $ ofb total Arehltectural BasJo plus
Add1tlona SeNlces Fee, lhIs sha~ng Of this Information Ia Q
prtvlty of our contract with our consultants and 1& not normoUy
shared wRh the clIent.
F, 'The KItchen CoNultant Fee of $'2,00') was tt\9 lump SUm Fea
negotiated by us with our eonsuttam for1he servlces
necessalY to design the fUll Banquet Kttchen otter the Ccrlerlng
Room WOl expended to 66lV8 1/XIJ to 1 AOO maafG. If you \11I1
check with the the" attachmen11rom our Slbrnltted llst a
consultants you w11 f'lnd \Y$ wJtl hove paid to date $13.6521'or
KItchen Consultants. We wUl be responSIble for $2,200 for
Conatruoffon Admlna1raflve Services If the Banefuet K1tenen Is
bul~. The S3,852 overage has beQn abSorbed within our O\Iercll
fee for the Bonquet Fee and Clearwater Roan,
Our Fee ($5.574) os o~ Increment of the KItchen Equpmern
Costs of Sl66,706 does equote to 2.14%, HO'NGver.lfyou wUI
see It was rounded dc:Nmwardio S3.574~$3.294 which
equates to 1.98%. It oIso must be noted we withdrew the
equlpmentcontroctfrom underihe umbrelro of the General
Contractor end CWll'nlng totOly that coordination. This 8OV6d
the City 4% of $166,706. S6.68B, We also negatated the
-B&ttrcm.1oYI bid downwc;rd from $175,722 to 8166.706 a
$OVlngs of $9,016.
G. The Fee percentages of the other Increment& of request for
addHlonalfunds ore os follows and as shown n our June 4, 1996
Detaned Bock.up,
B.3 S5.cc.c. 8% r:J &62.670
SA $1,978 · 8% ~ $~,724
B,& S2.l519. 8% r:J $31 A82
C 1 $10,(;'0011I8% 01 $136.623
O. Upgrade of Clearwater Room No Fee ~equlred
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JUN.13.1SS6 12:47FM RChE ~CHITECT5
r.cJ.NE AAO-tllECTS
INCORPORATED
rtorldQ RtglltronOn NO. NIC002172
. 1 cxn....adlClon sttftt 8ulf. 20Q
Tampa. fJofIdCl ~3602-47OA
Fcla 113.221,9160&
. eU.22Um
NO.e44 P.4"'S
Horborvlew Center
.hrte 13, 1996
Page Three
AI other upgrcdes were Included at 8% ot Bid Price pu
General Contractor Foe and Overhead (General
RequIrements> v.ith 111e exception Of those ttems for which GFS
wcis responsible. no Fee was rG QU Ired there, No Fee was
requ~ed for Elevator upgrade or City Land&cQptng.
8, Donnen Consultants Cost Estlma1lng services were utilized from
the Inception of the ~oJect on a regLiar basIS .. monthly and ot
aD Phose nodes. Thalr 6ervfces were especially usetullnfttQIIy
becouse of theIr experlence with the Tampa ConvsnHon
center end other Centel'6 around the COUltry, Once the
. project reached the point that we had sufftCl9nt unit cost data
available on oB subcontractors and we hod a comfort level
wffh Bltmore Conrtructlon Company's estlmatfng and bIdding
ability It was determined too odcttlonal ramcln1ng fee
budgeted ($32.400) for Del's possible SGI\o1css could be
transfered to the Construction Budget.
Coplea of their 1n/tlQ1 and Slbsequant cost Reportl will be
available for your r9v1QW at Frldgyl workahop, Thev are
voluminous wtth their detail.
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12S4eFM ROWE HRCHITECTS
Consultants Report
Horborvlew Canter
DRIGGnS
1211/1994 -lnv 941~
S1,7ro,OO 1.750.00 pd
07/13/95
Consultants Report -..Kif~~
Horborvlew Center ..
WHITMILL
8/23195 hv 4856
S 1.000.00 1 JXX),OO pd
C'II/14/95
McFadand
11/06/95
11114/95
12/28/95
03/12/96
$1.\25.00
$762.50
$975.00
$9.800.00
'~,"2.()oC
1.125.oo!)d 11/13195
1.877 .60 pd 11/28/95
2.852,50 pd 01/26/96
12-652,50 pd 03/25/96
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11 ~Jln'96
ch #8762
11.Jun-96
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Commentary
Steinmart Lease
This file includes:
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1)
a copy of the Steinmart Lease as well as a staff prepared summary of significant terms
and conditions.
2) . a copy of correspondence with Steinmart officials and among various project team
members regarding the costs of finishing the retail space and the' need for further
documentation before final acceptance by the City.
~ Additional information regarding the lease and Commission discussion is
included in the "Agenda Items" file and in the IICommission Minutes" file.
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CI1Y OF ClEAIIw,um
Inlm:kpartmndal CO"espolfUnce
TO: Betty Deptula, City Manager
FROM: Karen Miles, Accounting Manager 1}1+~
COPIES: Margie Simmons
SUBJECf: Accounting Cor Stein Mart
DATE: June 12, 1996
The purchase price of $1,926,710 for the Maas Brother.s building was allocated in fiscal year 1994 as
follows:
$ 995,000
926.000
5,223
487
$ 1,926,710
Building
Land
Improvements
Other
Total
The City also spent an additional $6,573 Cor parking lot and landscaping improvements in fiscal year
1995. The totaI amount of $1.933,283 was not allocated between Stein Mart and the convention center.
Finally, we spent $136.565 in Project 99997. Mass Brothers Operating Expense through Fiscal Year
1994 which was also not allocated between Stein Mart and the convention center.
Except for $43,430 that Bill Baker has requested Stein Mart reimburse the City, all other construction
costs for Harborview Center were determined to be related to the convention center.
. In addition, the cost of leasehold improvements paid for by Stein Mart was $356,373. Stein Mart
rec:civcs a rent credit each month for ~ of the total cost of ~ improvements over Ute first three years of
their lease.
A sununasy ofthc lease with Stein Mart Collows:
1.) Real Estate Taxes w Stein Mart paid real estate taxes of $39,228 for 1995 directly to the Tax
collector and remitted sales tax of $2,746 on this amount to the City.
2.) Utilities w Stein Mart shall be solely responsible for and shall promptly pay all charges Cor use of or
consumption of water. sewer, gas. electricity. telephone and any other utility services.
3.) Percentage Rent w Stein Mart shall pay the City 2.5% of annual gross sales in excess of $4.SOO,OOO.
Stein Mart's gross sales for Fiscal Year 1995 were $5,486,294. They paid us percentage rent of
$24.657 plus sales tax of $1,726 on that amount. (This is in addition to Stein Mares monthly rent of
$7.550 plus $875 sales tax).
4.) Len8th oCLease. Primary tenn is 10 years with an option to extend for .s years.
5.) Escape Clauses. Stein Mart may tenninatc lease if gross sales in third lease year are less than
$4,800.000.
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Accounting for Stein Mart
6.) Repairs and Maintenance - Stein Mnrt shall maintain all non-structural portions of the interior, signs,
heating arid air conditioning. City shall main'tain the remainder of Shopping Center and premises.
7.) Construction Obligation - At its sole expense, the City shall perfonn all work necessary to put the
premises in good, safe, operating, and structuraUy sound condition.
8.) Parking Lot - Stein Mart shall pay the City a CAM (Common Area Maintenance) fee for maintenance
of the parking lot and other conunon areas. The fee shall be the lesser of $20,000 or a pro--rata share
of actual costs. However, any property taxes in excess of $25,000 paid by Stein Mart shall be
. . ~ted agmnst tlH: CAM fee for a calendar year.
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IV
LEASB'
between
Stein Kart, Inc.
(Lessee)
and
City of Cleaz:water, Florida
(Lessor)
for
Store. No.
at
320 Cleveland Street
Clearwater, Plorida
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Section
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7A.
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36.
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Components of Leaee1 Definitions .
Commencement of Term . . . .. .. .. .
Length ot Tam, Buly 'rexm1nat1on
Option to Extend . .. .. . . . .. .. .
US9 of Premises ........ . .. . .. .
Minimum Rent .. .. .. . . . .. .. . ..
Percentage Rent ...... . .. . . ..
Common Area Maintenance Fees .. .. ..
Taxes ......... .......
utilitiea
Construction Ob119atio~s . . .. .. .
Laws; Waste; Nul.ance . . .. ..
Assiqnll1ent and Subletting . . . .
Alteratlons~ Signs; Liene . . .
Repairs .. .. . . .'.. .. . . . . .
0$0 of Conunon Areas; Parldnq .. . .
Insurance .. .............
Insured's Waiver.. .........
Destruction .. . . . .. . . . . ..
COndemnation . . . .. . . . ..
Default . .. .. .........
Access to Premises . .. ....
Attornment; Subordination . . . .
Quiet Enjoyment . . .. .. .. .' ..
End of Term . .
Holding Over . . .. . . .
No Waiver .....
Notices ......... .. . . . .
Recording . . . ..
Partial Invalidity . . .. .. .. . . .
Px-ov1s1ona Binding, Btc. .. . . .. .
Rules and Regulations ." .. . . ..
Bstoppel Statement . . .. . .. . . .
Bnt.tre Agreement, Etc.. . .... . . .
Additional Occupants . . .. . .. .. ..
Municipal Recapture . " . " . .. ..
Radon Gas Notice . . .. : ..
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WR-22-1994 17:46 FRa1
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99043461531
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LBASH.
~XS AGRBKMEWl' OF LEASB is made 4S of the :l s~ day of
'f.~' 1994-, between Stein Mart, Inc., a. Plor.lda
corpo At on ( llLes8ee" ) and the City of Clearwater, a Florida
municipality ("Lessor").
IN CONSIDERATION of the rents, covenants. and agreements
hereinafter reserved and contained on the part of ~6see to be
observed and performed, Lessor demises and leasee to Lessee, and .
Lessee rents fram Lessor, tholle certain Premie:9s lC:lantified below.
1. Components of Lease; Definitions. The Lease shall
consist of thJ.s instrument, .and its attached Exhibits A, B and C,
iJrunediately following the signature page of this instrument, all of
which must be construed together. To the extent of any conflict
between the Rider and the text of this instrument, the terms of the
Ricler shall control. As used 1n this Lease, the following terms
shall have the meanings Ind1~ateds
(a) "Leaso" means this instrument, and its Exhibits as
hereafter amended from time to time.
(b) "Lessee" means Stein Mart, Inc., a Florida corPoration,
whose address Is:
1200 Gulf Life Drive
'Jacksonville t Florida 32207,
which term shall include its succeSGOrs and permitted assigns.
(e) "Lessor" means the City' of ~learwater; a Florida
municipality, whose address ls.
112 South Osceola Avenue
Post Office Box 4748'
Clearwater, Plorlda 34618
whLeh term shall include Lts successors or assigns.
.
(d) .. Premises" meMO that certain store space now existing or
hereafter to be erected AS part of the Shopping Center, which
Premises (1) shall contain approximately- 54,000 square feet of
interior floor area, measured to the unfinished .interior surf.aces
of its perimeter walle, being- the entire second or "middle- floor
of the former Haas Brothers departJnent store building, and (11)
shall be located as depicted on the site plan at ExhLbit A.
(e) "Shopping Centel:'- means tbe Prem.ls9s and all. of the
rema!ri.tn9 land aJ)d buildings shown on the aite plan at Exhib.1t A,
all of which 18 more particularly described in the attached Exhibit
B.
(f) -Delivery Deadline- means May 15, 1994.
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1'FR-22-1994 1'/: 4& Hod.1'!
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~3461531
P.0S I
(9) Term.
(1)
"Primary Term- meana 10 ye~r6, as described. in
Sect.ion 3 below..
-Extension Period" .means one option to extend the
term of this Lease for a period ot 5 years, as
desoribed' in Section .4 below. .
(h) "Minimum Rent" during the Primary TeJ:m. or the Exten.ion
Period means $150,000..00 per year, or $12,SOO.OO'par month (subject
to the credit for the flret 3 lease years A8' desoribed in Section
10') .
(2)
(1) .Kickout Thresholdft means $4,800,000..00..
2. Carmle.nCeIQWlt of Te%D1. The tem of this Lease shall
commence upon the earlier of the following dates:
(a) One hundred twenty (120) days af1:-er Lessor delivers the
Premises to Lessee ready for commencement of Lessee ~ S Work (as
defined in Section lO(b)1; or
(h) The date on whl~h Lessee .opens the Premises for business.
I.essor shall use its best efforts to deliver the Premises to Lessee
ready for commencement of Lessee' ID Work (as hereafter def.inecl) not
later than the Delivery Deadline. If Lessor does not deliver the
Premises to Lessee ready for connnencement of Lessee's Work on the
DelIvery Deadline or within thirty. (30) days thereafter, Lessee
~hall have the rlqht to teJ:minate thI6 Lease by written notice
given to Lessor at any time within thirty (30) dc,\Ys thereafter,
whereupon the parties shall' have no further rights or obligations
hereunder. .
3. Length of -rem; Early'ZeD11nat1on. The pr,Una.ry !l!e:c:a of
this Lease shall begin on the. commencement. da~e established in
Section 2, unless sooner tenninated or ertonded 4S hereinafter
provided. No wi t:hatandlng any contrary provision hereof, this
Lease may be termdnated by Lessee if its gross sales during the
third lease year are le08 than the ltickout Threshold for such lease
year. In such event, the notice of termination must be 9~veD not
later than the end of the thirty-ninth (39th) month of the te2:lll of
this Lease, in writing, and shall be effective three (3) months
thereafter at which time all rents and other sums due under this
Lease ehall be prorated as ot the 'termination date, the Premises
shall be surxendered to Lessor 1n the manner desoribed in Sect:ion
24 below, and the parties shall thereafter have no further right8.
duties or obligations hereunder.
4. Option to Extend. Lessee shall have and ia hereby 9~anted
the option to extend the term of this Leaso for the Extenaion
2
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f
Period described in Section 1, upon the sama covenants' And
conditions as herein provided. If Lessee shall elect to -exercise
such option it shall do eo by 9ivinq Lessor written notice at leaut
one hundred eighty (180) days prior to tho. expiration 'of the
Prilnary Term.
5. Use of Pre.m1!Jea. Lessee shall use tbe Premises only as a
department store sellinq men's and women's clothing and
accessories, shoes, gift items, home furnishings, bed, bath and
table linens, tabr1c., and other ~scellaneous items consistent
with merchandise sold in other Stein Hart storea a,s of the date of
this Lease, and for no other purpose without Lessor"8 pri.or wrJ.tten
consent, which shall not be unreasonably w~thheld or delayed~
Lessor represents and warrants that the Premises are properly moned
for Lessee's intended use as de80ribed Above, and further
represents and warrants that no zoning variances shall be required
in order for Lessee to open for business in the Premises I e~cept as
nay be required for the sale of alcoholic beverages for consumption
on or off the premises.
6. Hin1mum. Rent. Lessee agrees to pay to Lessor at ~e
office of Lessor, or at such other place desi.gnated by Lesso~,
w1 thout any prior demand, as fixed minimum rent, the sums sp99i-fled
in Section 1 in advance.upon the first day of each ealendar month
(with a ratable payment on. the first day of any partial month)
during the te~ of this Lease and, subject to the conditions set
f~rth in Section 4, ,during any extension.
1. Percentage Rent. In the event that Lessee'l5 annual gross
sales, as hereafter defined, shall exceed Four Xil'lion Five Hundred
Thousand Dollars ($4,500,000.00) per annum in any le8so year, a8
hereafter defined, then, in addition to the minimum.rent payable
hereunder, Lessee shall pay to Lessor as pexcentage rent a sum
equal to two-and-one-half percant (2.5') of the 'annual gross sales
in excess of Four Million Five Hundred Thousand Dollars
($4,500,000.00) per annum durin9 such lease year. No percentage
rent shall be payable by LG8see on gross .ales up to the 8mB of
Pour Million Five Hundred Thousand Dollars ($4,500,000.00') per
lease year.
(a) Lease 'fear. The term -lease year- .for the purposes of
this Lease shall mean the twelve (12) calendar months commencing
wi. th the commencement date ~8tabl.lshed in Section 2 and the
succeeding annlversarJ..ea thereof, or at Lessee's election, any
other twelve (12) month period seleoted by 'Lessee, .provided that
(i) the changed lease year 8hall correspond with Lessee's fiscal
year for tax or accounting purposes, (11) a change in the leaee
year shall not operate to shorten or lengthen the 36-month
"kick:outW provision of SectioD 3, and (ii1) a change in the lease
year shall not lengthen the combined Primary 'l'ex:m and the Extension
Period beyond the fifteenth anniversary of the commencement date of
the Primary Term unless, during the interim, the charter of Lessor
3
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may have been amended to allow a lease of WSBor' s proporty for A
tom longer than fifteen years. Bach lea58 year .hall be
considered as an independent accounting period for the purpose of
computing the amount of percentage rant, if any. The amount of
9ro6s sales of any leas9 year shall not b9 carried over ~nto any
other lease year.. .
(b) Gros. Salos. The term .gross sales- tor the puxpoBGS of
this Lease .hall moan the sum of the sales price of all Vood.,
warea and merchandise Gold and the charges for all services
performed by Lessee, its subtenants, assigns, concessionaires or
otherw~8e, from all business conducted on, . in, at, or from the
Premises, whether made for cash, by oheQk, on credit or otherwise,'
provided, however, .qross sales. shall not include (i) the exchanqe
of merchandise between stores of Lessee where such exchanges axe
made solely for the convenient bperation of Lessee's bus1neas, or
(Ii) returns to shippers or manufacturers, or ( iii) sales of
fixtures after use thereof, or (iv) oash or credit refunds made
~pon transactions inoluded within gross sales not exceeding the
selling price of merchandise returned by the purchaser and accepted
by Lessee, or (v) sales ot merchandise at a discount to employees
of Lessee, or (vi) sales of food and beverages to employees .of
LesBee from vending machine on the Premises, or (vii) the amount of
any city, county, sta te or federal sales, luxury or excise tax on
such sales, which 1s a1 ther added to the selling price or absorbed
therein, and Is paid to.the taxing authority by Lessee.
(c) Report; pa:yment. Lessee shall submit to LesfJor on or
before sixty ( 60 ) days following the end, of each lease year a
written statement, signed by Lessee and certified by its chief
financial officer to be correctr of the amount of gross sales
during- the preceding lease year. The statements referred to herein
shall be in !Iuch form and. contain such details as Lessor may
reasonably require, and shall be accOJDpanied. by Lessee's payment of
the amount of percentage rent, if any, in~cllted by that report.
'The acceptance by Lessor of payments of pert:entaqe rent or reporte
thereon shall be without prejudice and shall in no case const.1tute
a waiver of Lessor's right to the examination of Lessee'. book. aa
deacribed in (0) below.
(d) Records. Lessee shall retain, for IS .period of two (2)
years following the end of each leasG year, 8uch records A8 would
nomally be examined by an independent accountant purGlUl.Dt to
accepted Auditing standards in perforndng an audit of Lessee's
gross sales reports.
(0) Audit. Lessor shall have. the right to cause, upon five
(5) days' notice to Lessee, a complete audit to be made of the
s4les records of Lessee described in (d) above.. If the results of
such audIt uhow that Lessee'g atatement of gross sales for any
period has been undarstate4 ):)y three percent (3') or more, 'then
Lessee !Ihall pay Lessor tho cost of such audit i~ addition to any
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~-22-1994 17=48 FRCJ1
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99343461531
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deficiency payment of percentage. rent required. To the extent
perm! tted by the Public Records Law of the" State of Florida, any.
infox:m.at.lon obtained by Lessor as a result or pursuant to (0) above
5hall be held in strictest confidence by Lessor except to ~e
extent required (1) in any proceed1ngor action to collect thQ cost
.of such audit or deficiency, or (li) with Z'QspGot to A prospective
sale or refinancing of the Shopping Center, but in no event shall
any such 1nfoxmatlon be dlsclose4 to an' existing or potential
tenant of tho Shopping- Cent.er. The Lessee acknowledges that. Lessor
is a PQblic Agency subject to Chapter 119, 110rida Statutes, the
Public Records Law of the Stato of FlorIda.
(t) Late payment} .interes,t IUJd penalties. Subject to notice
as provided he:reln, the Hi.n1m\U!l Rent, Percentage Rent, and any
other amount due from the Lessee .to the Lessor under this lease
which is not paid within ten (10) calendar days after such payment
ie due sh811 bear interast ,at the JaaJdJaum allowable lega~ rate from
the date due until the d~te paid, together with a late charge of
$25.00 to cover the Lessor's extra expense involved in collecting
such delinquency, provided that suoh inte:r:est .and late charges
ahall be automatically recluced by such amQunt as necessaxy to cause
such charges to be in compliance with usw:y laws. Lessor shall give
Lessee notice of delinquent rent or other AmO.unt due and, if Lessee
sh&ll pay such rent or other antount due .within three (3) business
days following such notice, interest shall not be charged upon such
rent or other amount paid t.o Lessor; providecl, if such notice shall
have been given to Lessee twice in the same .ca.lendar year, no such
notice shall be requirad in the event of delinquent rent or other
amount: in any subsequent month durinq the remainder of the calendar
year.
7A. Cammon Area Ha.1ntenance Fees.
(a) As its contribution to the maintenance of the Shopping
Center's parking and other common areas which are available for use
by Leasee, its employees anc1 1nvitees on: a nqnexclusiva basis,
Lessee shall pay Lessor annually a. Common Area Ma..J.ntenance (-CAH-)
Fee in an amount equal to $20,000.00 or a pro-rata share of the
actual coats incurred by Lessor for tha Maintenance Expenses
def ined herein (said proration to ba basad upon the percentage of
interior floor area of the Premises, measured to the unfinished
interior surfaces of the perimeter walls, compared to the gross
leasable area of the entire Shopping Center), whichever is less.
For the purposes of this section, Maintenance Expenses means the
costs inourred by Lessor for landscaping and groundskeeplng;
maintenance, repair, sweeping, and striping of the parking lo~s apd
s1de)1alks ~ and common area lighting, including light fix'tUl'."es,
i.ncandescent and fluorescent lamps and neon light tUbinq, and.
electrical ballasts, provided that such cost$ are cU6toma~ and
reasonable in comparison to those "hleh would be incurred by
prudent owners of similar shopping centers in Pinella. and
Hillsborough Counties.
5
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(b) Within 60 days after thE! end of eacn, calendar year durJ.ng
the tem of this lease, Lessor shall furnish to Lessee a detailed
statement of the actual common area rnalntenonce costs for tho
preced.lng calendar year, and shall furnish such supporting
documentation as Lassee may reasonably request within 30 days
following such request if such request is made within 30 days
following receipt by Lessee of the atatement from Lessor_ Within
30 days after Lessee'8 reoeipt of that material, Lessee shall pay
Lessor the lesser of LeSGea' s pro rata share of such ooeta pursuant
to subsection (4) Above or $20,000.00.
. .
(c) Lessor aha11 retain, for a period of t,wo years following
the end of each calendar year, such records 8S would normally be
examined by an independent accountant pursuant to accepted auditing
standards in perfonn1nq an au~l1t of Le6sor's CQmmon area
maintenance costs. Lessee shall. have the right to cause, upon five
days' notice to Lessor, an audit to be made of the common area
maintenanoe records of Lessor. If the results of 8uch audit show
that Lessor' B statement of common area maintenance costs for any
period has been overst,ated. by more than 3' percent, then Lessor
shall promptly pay Lessee the cost of 6\Jch 4ucl.i 1; together with a
refund of any excess common area malntenanc'i' contribution
preViously made by Lessee a8 a result of the' overstatement. If the
results of Buc:h aud1 t. show that Lessor's statement of canunon 'a.raa
maintenance costs tor any period haa been u'nd~r8tated by more than
3 percent, then Lessee shall promptly pay Lessor the difference by
which the conunon area maintenance contribution previously made by
Lessee was insufficient as a result of the understatement.
Cd) If Lessee's pro r~ta shal:e of the ~d valorem real
property tax levied against the Prexntses t any portion of the
Shopping Center as described in Sectl.gn SCe) below" and/or upon the
leasehold interest created by thie lea.., exceeds $25,000.00 for
any calendar year, the excess shall be oradi tad against the CAH Fee
to be paid by Lessee for such calendar year,. but 110 unused credit
8ball be carrled forward to any' subsequent year..
8. Taxes.
. .
(11) Ren1:a1. Lessee 6bal~ pay Lessor with each rental payment
all sales and use taxes imposed upon the rent or, at Lessee's
option and with the approval of the taxing authorities, may pay
suoh taxes directly And ftl%l1ish, Lessor such proof ot! payment 8.8 may
be required by low. .
. .
(b) Personal Property. Lessee p.hall pay all taxes levied .upon
1. ts personal property, inclucttng' trade fixtm-;es kept on ,th~
Premises.
((2) Real Botate. The Lessee ~11 ra.i.mb~se Lessor or, if
billed directly to the Lessee by the Tax. Collector, pay the
Lessee' 8 pro rata share (calculated as de6~ribed. in Section 7A
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above) of ad ~41orem taxes upon the Shoppinq Center or upon tho
leasehold inter..t created by this 184S8 for eAch year or partial
year of the Primary Term of thia Lease and any extension thereof.
Reimbursement by LGluIge shall be due and payable on or before
thirty (30) days aftor receipt of notice of the amount from Lessor,
which request shall be accompanied by a copy of the tax bill and an
explanation of the calculation of the tessae's .pro rata ahara.
-Taxes- as used in this .8ubsection (e) shall mean all ad valorem
taxes (:real and personal) and' qeneral and special assessments
levied against the Shopping Center or any part thereof, or against
the leasehold created by this LeAse. Provided, hoWever, that if 4
special Assessment is for capital improvements having' a useful Ufe
62C.tending beyond the rema1ninq teDllS of this 'Lease, LeGsee' 8
reimbursement of such aJl assessment 8h~ll be prorat.ed on a
straight-line basi. in relation to the estimated useful life of the
improvements and the length of the rema1ning te~ of this Lease,
which for this purpose shall be calculated upon the assumption that
the Extension Period has been or will be ~e%Ci8ed unless Le&~eQ
.gives Lessor notice of intent not to exercise the option to extend
the term of the lease, which notice if 91 ven shall be binding.
Notwi thstanding anything contained herein to t;.he contrary, Lesgee' s
combined annual reimbursement for CAK fees and taxes shall not
exceed ~45,OOO.OO in any single calendar year.
(el) Other Taxes and Pees. Lessee will pay all other' taxes
and fees, including but not limited to occupational taxes, license
fees, and feas for permits relating to the operation .of the
business conducted on the Premises, which are required by law or
ordinance.
. g. Utilities. Lessor shall not be liable in the event of any
inte:rrupt1.on in the 6\lPply of any utili ties unless due to the
negligence or misconduct of Lessor, its a.gents or employees.
Less'ee ahall be solely responsible for and shall promptly pay all
charges for use or consumption ot water, sewer, gas, electricity,
telephone and any other utilIty services a; the Premises.
10. ConotzuctloD Obllga~..icms.
(a) Lessor's Obligation. At its sole expense, Lessor shal'l
perform all work necessary to put the Premises and the Shopping
Center in a good, safe, operating, and structuralJ.y sound
cond~tion, in compliance with all applicable building codes and
other governmental laws and requirements ("Lessor's Work-).
Lessor'., Work shall 1nclude, but ahall not be limited to, the items
set forth on Exh1bi~ ~C" attached hereto~ Les89r shall complete
Lessor's Work in a good, work$anlike manner on or before August 1,
1994, or such other date as the partlEi8 may agree, barring delays
due to hurricanes, fires, strikes, or events of force majeure.
Notwithstanding anything contained herein to the contr8ry, in no
event shall any DdnLmum rent or percentago rent begLn to accrue
hereunder until Lessor has completed Lessor's Work.
7
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(b) Le8118e'. Obli9atlona. Lessee ~hall a..rrangQ for the
completion of inter~or, cosmetic improvements .in the Premises,
including- interior. partitioning, flooring, painting, non-8tru9tura~
demolition work, ceiling systems, mirrors and finishe8 (-Lessee's
Work-). Lessee shall hire a general contractor to complete
Lessee's Work in a 90.0<1', workmanlike manner, and subject to
re1JDbur8eJ1lent a8 set forth below, Lessee shall be responsible for
the 'expense of Le8see'8 Worle. Lessee shall be entitled to a rent
cre41t for one-balf of the cost of Lessee's work, subject to a
lIlaximum total cost of Four Bun~ed Pifty Thousand Dollara
($450,000.00) and a maximum rent credit ot Two Hu.nd~ed '1"wenty Five
Thousand Dollars ($225,000,.00). Any amounts expended. for Lessee'.
WO,rk over Pour Hundred Fifty Thousand Dollars, ($450,000..00) shall
be bozne ent'lrely by Les see . without. credit egllinst rent.. Subjeot
to th18 1twdmum, Lessee shall ,be entitled.' to recover a total of
one-half of the. cost of Lessee's Work 8S a credit against minimum
rent payments, such cred.l t to be taken monthly for the first
thirty-six (36) months of the Primary Term in installments -equal to
one-thIrty-sixth (1/36) of the total credit. As a condition of
Qliq1bility for tho rent credit, the Lessor ahall approve the
specifications and cost estimates for the Lessee's Work before
construction begins, and the Work shall be in accordance with, the
approved specifications and cost estimates} provided, that such
approval, or reasons for disapproval, shall ~ given by the Lessor
not later than ten (10) days following receipt by Lessor of the
specifications and cost estimates for Lessee's Work. If Lessee and
Lessor cannot agree on Bpeclf1cations and cost estimates on or
before May 15, 1994; either 'party may cancel this Lease by giving
written not.ice to the other party within ten (10) days thereafter.
11.. Laws; Waste; Nuisance.. Lessee shall:
, (al Comply with all governmental laws, ordinances, orders and
requlat ons affecting the use of the Premises now or.hereafter in
force, except that if any of the foregoing s)1a.11 require that
Lessee :make structural itDprovement. of the Premises 'having a. useful
. life extendi.ng beyond the remain.1ng tex:m of :tltis Iiease I the cost of
such 1mprovEDtlents shall be borne ratably by Les6ee cmd Lessor in
relation to their estimated u~eful life and the lenqth of the
remaining texm; a~d
(b) Not suffer, per.m1t or commit.any waste or nuisance..
12. Assignment and Subletting.
(a) Except a8 provided in thi8 Sect:1oD, Lessee shall not
Assign this Lease In whole or in part or sublet all or any p~ of
the Premises .without the prior wr~tten consent of Lesso~, which
Lessor 8g'rees not to unreasonably withhold or delay.. The consent
by Las~or to any assignment or subletting shall not constitute a
waiver of the necessity for such consent to any 5ubsequent
Assignment or aubletting'. Notwithstanding any contrary provfslon
8
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of this Leaso, Lessor'e consent shall not be required for (i)
LeSlsee' B transfer of this LeasB in conjunction with a 8418 ot
substantially ell of its ASBots, or (i1) Lessee'a sUbletting or
otherwise qrantinq COnOEtBsJ.ons for the U8e of portions of the
Premises by ooncessionaiX:fll 1n a manner consistent with the
operation of Lassee's other storal.
(b) If this lease 18 assigned, or 1f the Premises or any part
thereof aro sublet or oooupied by anybody other than the LS88ee, no
such assignment, subletting, occupanoy or., oollection shall be
doemed a releasG of the Lessee as quarantor from the fU2:ther
performance by the LaBse9 of covenants on the part of the Lessee
herein contained. If at any time during the term of this lease
Lessee desires to Assign the leaoe or sublet the P2:emiaes-, thct
Lessee shall notify the Lessor in writing of suoh proposed a9s1~ne8
or subtenant. The Laesor shall within 30 days advise the Lesaee if-
it haD any objeotions thereto and the detailed reasons therefor.
The LeolSee shall have 30 days from receipt of said objections
within which to t~y to convinoe the L98Bor of the unreasonablsness
of its objections, failing which the Lessor may terminate this
leaee upon notice to Lossee within the times and as provided in
Section 20(8) and Soction 27, unless Lessee withdraws its
Assignment or sublease notioe.
13. Alterations, Signs, Lians.
(a) Lessor ahall not make any material structural or other
changes in the common areas of thG Shopping Center (incl udinc;J
without limitation ohanqQs which would affect traffio flow and
parking- patterns, v-ieibl1ity of the Premises from public roads
abutting the Shopping Center, or convenient pedestrian and
vehioular access to tho premises), and Lessee shall not make any
struotural changes in the Premises, without the prior written
oonsent of each other whioh consent shall not be unreasonably
withheld or delayed.
(b) Lessee shall have the right to install, at its expen8e,
permanent 8igns on the oanopy or sign band of the premlsea and on
any 81qn pylons within or Bervinq the Shopping Center, which 819n.
shall be of a design oomparablo to the signs on Lessee's other
stores a8 of the date of this Laase, and shall be of a siz8,
material and quality of oonstruction compatible with the other
tenant.' signs within the Shopping Center. No sign of any tYPQ
will be posted, erected, or otherwise placed in view of the general
public unless permitted by the sign regulations of the LeSBor, 48
they now exist or as they mal ba amended from time to time durin~
the term of this lease, subject to the provisions ot Section 31
relating to the adoption of nondiscr1minatory ~uleB and
re;ulations.
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(Th!8 space deliberately left blank.]
(c) ~eB8ee shall allo have the right tO'make non-structural
alterations to the Premises, provided that Lessee shall construct
suoh alterations In A qood and workmanlike manner., In accordance
\"i th law. '
Cd) The interest of the Lessor shall not be subject to lien8
for improvEtments made by Lessee. Lessee shall notify every
contractor making improvemente to the Premises or to the Shopping
Center under a oontract with the Lessee of this prohibition against
liens t The parties agree to execute, aoknowledge and deliver
without oharge A Memo~andum of Lesse, in reoordable form,
oontaining a confirmat.ion thAt the interest o'f the Lessor shall not
be subject to liens for J.mp~ovem8ntl!l tnelde by Leaeea to the
Premises. The Lessee aqre98 to indemnify and eave harmless the
Lessor by reason of any mechanio's lien whioh may be asserted 8S a
ol~im against the leased property 48 a result of Lessee's Work or
any other alteration or improvements performed by or on behalf of
LesS8Q. .
14 . Repairs.
(a) By Leas89. Lessee shall maintain all non-struotural
portions of the interior of the Premises, together with all of
Lessee's exterior signa and the Premises' heating, ventilation and
air conditioning equipment, in qood order and repair, excopt for
damage by Lessor, its agents or employees, and except for normal
wear and tear. LeSBor .hall Assign all applicable manufacturer's
and installer's warranties for the Premises' heating, ventilation
and air conditionln; equipment to Lessee, prOVided, however, that
Lessee shall not by reason of Buoh assignment have exclusive rights
or remedies against such manufacturers oX' lnBtallers nor shall
Lessee be deemed to have a property interest in any such equipment
purohased by Lee80r.
.
(b) By Lessor. Lessor shall maintain all of the ~emalnder of
,the Shopp1nq Center and the Premises in qood order and rGpair at
Lesflor's expense, except. for damage by Lessee, its agents or
employees.
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15. UBe of Common Areas, PArld"q. Lessoa, its employees and
1nvitees shall have the nonexolusive rignt to use'the parking And
other Common areas of the Shopping Center for their intended
purposes. throughout the full te~ of this Lease. The parking area
between the Premises and the Library (4S depicted on the s1 te plan)
shall be the primary parking area for Lessee's customers and other
1nvitees. The existing parking meters in t.h.ta area shall be
removed by Lessor or "hooded' 80 as to provide free' parking at all
tilne3 to. Lessee' 8. Clustomers throughout tho entire Primary '1'a%m of
thlu Lease and the Extension Period (if exercised). The existing
parking deck will be available exolusively to Lessee for employee
parking and for Lessee's use as a re~eivln; area. Lesso~ wjll not
make or permit any changes or alterations to the parking areas
serving the Premises wi thout Lessee's prior wri tten. consent..
Lessor shall cooperate reasonably with Lessee to prevent non-
Library patrons from parkinq in Lessee's primary parking area as
described above. At all t1.mas during the p.ri.mal:y Term -of this
Lease And the Extension Period (if exercised), there shall be at
least 720 parking spaces adjacent to the Shoppin'g Center aa
depicted on the site plan for the use of Shopping Center customers
and Library Patrons. During' Clearwater Jazz Holiday and other
special events placing above nonnal demand for parking in the
vicinity of the Shopping Center, LeGGor shall take such act10n as
is necessary to assure not less.than 150 parking. spaces, o~ such
greater or lesser number AS the parties may subsequently agree, for
Lessee's customers and invitees, including- but not limited to the
rooftop spaces and the remaining number to be roped off in Lessee'8
prtme parking area. .
16. Insurance..
(~) Lessee. Lessee shall ma~tail,\ at i~s own cost and exPense
from an insurance company licensed to do business in the Sta~ of
Plox~da the following insurance coveragel
(i) fire and extended coverage .f;..nsurance in an amount adeqUate
to cover the cost of replacement of all contenta, fixture8, and
decorations 1n, and leasehold improvements' to the Premises in the
event of a 10811)
(11) public liability insurance in a m.fn:hnum. amount of
$500,000.00 per occurrence, with the Lessor. to he included and
named 815 an additional insured under each 6uch policy of insurance,
and .
(1il) plate gla88 i.nsurance in an amount" deemed adequ4te by
the Lessee.
(b) Lessor. Lessor shall maintain at ita own cost' and expense
from an insurance company licensed to do busines8 in the State of
Plorida, or provide as a qualified self-insured Florida public
entity, the followinq insurance coverag~:
\
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(1) insurance on the entlr9' Shopping Cent~ in the amount of
. its full replacement value for fire and 8uch other risks as are,
from time to time, included in standard extended coverage
andorsamenttJ, less any sel!-1naured retention the Lessor deem6
prudent; and
(1J.) public l1abil1 ty insurance pn the ontiro Shopping Center
in the amount permitted under the prov~Bion5 of Sect.ion 768.28,
'lorida Statutes, les8 any selt-insured retention the Lessor deems
prudent, plus any excess liability insur4Dc~ coverage purchaS9d by
the Lessor.
(C) Verification of Coverage. Hi ther party shall, at the
request of the other party, promptly obtain and fu~ish
certificates of insurance or duplicate policies evidencing the
insurance coverages required by this Section.
(d) Hisce1laneous. All coverage :required. hereunder shall
provide as folloYdal
(1) Each insurance policy required by 'Section 16(a) above
shall be endorsed to Btate that coverage shall not be 6uspended,
voide<l or canceled, or reduced in. coverage or in limits below or
leGS than the coverage or limit~ specified in this' lease, ~xcept
after thirty (30) days prior written notice <<liven by certified
mail, return receipt requested, to the Lessor.
.
(ii) All insurance policies' required. of the Lessee by the
texms of thig Lease shall provide full,coverage from the first
clollar of expoauxe unless otherwise stipulated.. It 1s now.
stipulated by the parties hereto that the Lessee' generally carries
~ deductible of $5,000.00, m1d it is further agreed that the Lessee
may increase ita insurance deductiblea to the sum of $lOO~OOO.OO
before any further approval of the Lessor 1s :r~red, which
approval ahall not be unreasonably withheld or delayed.
17. Xnsured~8 Waiver. In the event of 1088 or damage to the
property of either the Les80r . oX; the Las-see, each party will look
first to its own insurance coverage before making 'any claim against
the other party. . ,
18. Deatruction. Subject to tho provisions of (a) and (b)
below, if the Premises shall be damaged by. any casual t;y, Les80r
shall promptly restore same to their.condition immediately prior to
the . occurrence of the damage, and the minimUlll rent and other
charges shall be abated proportionately as to that part of the
Premises rendered untenantable; provided, however; the restoration-
of the Premises shall not include any expenditure by the Lessor for
restoration of contents, fixtureB4 decoratiODG and leasehold
improvements, allot which are the reeponsitiiilty of the Lessee.
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Ca) Lessor's Blection. If, during the .p~imary Tam of this
Lease or any renewal tex::m herG9f, the prem.1.eee ( i ) are rendered
wholly untenantable, or (Ii) are substantially damaged (to such an
extent that the cost of restoration "exceeds SOt of their
replacement value) or the building of' which they are 4 part
(whether the Premises are damaged or not), or all of the buildings
~ich then comprise the Shopping Center~ are ~qed (to such an
extent that the cost of restoration exceeds fifty percent (SOl> of
their replacement value) and regardless 'Of the mi1.ount of insurance
proceeds available to or :received by Lessor under any ~f the
8itua~lon8 set fo~th in this Section 18(a) 80 that the S~opplnq
Center cannot in the opinion of Lessor be operated as an integral
unit, then 0:( in any such event, Lessor may either elect. to. repair
the damage or may cancel this Lease by notice of cancellation
within ninety (90) days after such event, whereupon this Lease
shall expire and Lessee shall yacata and surren~er the P;emises to
Lessor. Lessee's liability for rent, sub1ect to the pr6vlslons
regarding abatement of minimum rent contained abovt?, shall continue
until the date of termination of this Lease.
(b) Repair, etc.. In the event Lessor .elects to repair the
damage, any abat~ent of rent shal,l end sixty (60) days after
notice. by Lessor to Lessee that the Premi8~8 have been repaired.
Unless this Leaso is te:rminated by Lessor, Lessee shall restore the
contents, fixtures, decorations and leasehold improvements of the
Premises in a manner and to a condition equal to that existing
prior to its dest:r:uction OJ:' casualty, and the proceeds of all
insurance carried by Lessee on its property and 1mprovements shall'
~e held in trust by Lessee and expended fo~ the sole purpose of
restoration, ropair and replacement of the Premises.
19.. Condemnation.
(a) Total. If the whole of the preJDises' shall be acqu'ired or
taken pur6uant to the power of eminent. dOJPa.f n for any .PUblic or
quasi-public uae or purpose, then this' Lease shall te:cninate 48 of
the date of title vesting in the publi.c authority. in 1Juch
proceeding.
(b) Part1al.. I f any part of the Premises or the parJdng areas
of the Shopping Center shall bo taken as aforC:tsaid, and lJuoh
partial taking shall render the portioD not taken Unsuitable in
Lessee's :reasonable judqment for the conduot Qf business, then this
Lea8~ shall te~nate 8a aforesaid. If 8~oh partial taking does
not'so render the Premises unsuitable for the business of Lessee,
then this Lease shall oontinue in' effect except that the minimum
rent altall be reduced in the same proportibD that the floor area of
the Premises taken bears to the original floor area, and Les80r
ahall make all necessary repairs or alterati.ons to the building in
which the premises are located 80 as to constitute the portion of
the building not take~ A complete arch! tectural unit, but such work
shall not exceed the scope of the ~rk' to be done by Lessor in
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. oriqinally con6tructing the Pr~89s, nor shall Le'ssor in any event
bo required to spend for such wdrk an amount in excess of the
amount 'awarded by the taking authority for the part of the Premises
80 taken.
(C) Awams.. All compensation awarded or paid u~n such eo
total or partial takinq of the Premises ~ha,~l, to the extent not
applied t;o the restoration of the Premises in accbrdance w1.th this
Lease and not appl!9<l to the reduotion of any indebtedness
encumbering Lessor's interest in . the Shopping Centar, be div.1ded
between Lessor and Laesae in proportion to .the relat1ve valuee of
their fee and leasehold interests in the P.r9Il1.t8ge 118 of the Qat~ of
taking. Lessee shall also be entitled to claim, prove And ~eceive
in any condemnation proceedings such award a. may be allowed for
10s8 of business, relOCAtion costs, fi1tuxes and other leasehold
improvements installed by it.
.
20. Default..
,(a) By Lessee. In the event Lessee shall not pay the rant or
any other awns payable by Lessee at the tim~ and in the amount
stated and such default sball cont:ln,ue for a period. of fifteen (15)
daye after written notice thereof, or if Lessee shall fail to keep
and perform any other conditions, stipulations Or agreements herein
contained and such default shall continue for thirty (30) days
after written nati.co thereof (or, if such default cannot be durad
within thirty (30)' days, if Lessee does not begin curing the
default within thirty (30) days after notice and diligently proceed
in qood fa! th to cure the default), or' if LesSIf?!8' 15 interest
hereunder or all of its property on the F-remJ:ses is sequestered or
taken under execution or other legal proc;:ess, or if Lessee files- or
has filed against it pursuant to anY'8tatute either of the U~ted
States or any state a petition in bankruptcy or insolvency or for
reorganization or for the appointment of a ~eceiver or trustee of
all or a portion of Lesseo's property (which remains unstayed for
more' than thirty (30) days) or UUlkos ftn asei.gnment for the benefit
of credi toX'e , then and in any of such events, Lessor may, at
Lessor's option, in addition to any and all other remedies
available by law or in equity, (i) terminAte this Leaso and
re-enter the Premises, in which event the parties shall have no
further rights or obligations hereunder, or (Ii) take possession of
the Premises without terminating this Lease and rent.same for the
account of Lessee, in which event Lessee agreas to pay any
defiCiency after crediting it with the rent thereby obtained less
all repairs. and expe~ee8, inClUding the xe~9onable and CU9t~
costs of remOdeling and brokerage foes, and Lessee waives any claim
.it may have to any rent obtained on such ra-letting which may.be in
excesa of the rent required to be paid herein by Lessee, or (il!)
perform such obligation (other than payment of rent) on Lessee'.
behalf and charge the cost thereof to Lessee as adcU.tional rent.
14
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99043461531
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. (b) Dr Le8aor. ,In tho event ~88or ~hall fail to keep and
perform any of the conditions, stipulations.or agreements herein
contained and such default ahall continue tor thirty (30), day.
after written notice thereot (or, it such default cannot be cured
within thirty ( 30 ) days, if Lessor does not begin curing the
default within thirty (30) days after notice and cliligent1y proceed
in good faith to cure the default), then Lesse~ shall have such
rights and remedies 8S may then be provided' by law or in equity.
(0) Costa, etc. In the even~ of a'bre~oh b7 either party of
any of the tems of this agreement whereby ~e party not in' default
employs attorneys ~o protect or enforce its riqhts hereunder and
prevails, the prevailing party shall be entitled to recover .its
costs, 1ncludinq reasonable attorney's fees, so incurred by such
prevailing party .
21. Access to Premises. .Lessor shall .have the right to enter
the Premises at all reasonable times to inspect or to exhibit same
to prospective purchasers, mortgagees and tenants .and to make such
repairs as are required of Lessor und~r this Lease, provided Lessor
does so in a manner reasonably calculated t~ minimize the
disruption of Lessee's business.
22. AttornJllOllt; Subordinat1~D. Lessee. shail in the event of
the sale or aSBiqnmen-t of Lessor'. interest in the ,Shopping Center,
or in the event of any foreclosure or exercise of the power of sale
under any mortgage made by Lessor covering the Premises, attorn to
the purchaser and recognize such purchaser as Lessor under this
Lease. Upon reque8t, .Lessee shall subordinate its rights under
this Lease to the lien of any mortqage now ..or hereafter in force
against the premises, provided each such mortgagee executes a
nondisturbance aqreement with Lessee in a customary fOl:Jll reasonably
approved by Lessee. '
. 23.. Quiet Enjoyment. Leasae, upon ~yinq the rents and
perfo%J11inq all of the terms on itll part to be performed, shall
peaceably and quietly enjoy 'the Premises subject, nevertheles8, to
the terms of this Lease. '..
24. End .of Texm. At the expiration of this Lease, Lessee
shall $urrender the Premises to Lessor in the same condition as
they' were received by Lessee, reasonable wear and. t~ar excepted,
and shall dall ver all ]ceys to Lessor. Before. surrendering the
Premises, Lea6ee may remove all of its persona1'property, trade
fixture~, alterations, additions and decorations,. and shall repair
any d~ge caused thereby. If ~8see fails to remove any of ita
property promptly after the expiration of this Lease, 8ald property
shall be deemed abandoned and shall become' the' property of. Lessor.
25. BoldJ.ng Over. Any holding over' after the expiration of
the term or any renewal tem aball be con~trued to be a tenancy
15
L
from, month to month and shall otherwise be on 'the terms herein
specified so far as applicable.
26. No Waiver. Failure of either party to insist upOn the
strict performance of any provision of this Lease or to.exercise
any option or enforce any rules and regulations shall not be
construed A8 a waiver in the future of any such provision, rule or
option. '
27. Notices. Any notice, demand, request or other in8tXlUl1~t
which may be or 1s required. to be' given undsr thi. Lease shall be
delivered in person or sent by Un.tted Sta~ea certifle4 mail,
postage prepaid, to the addresses of the parties indicated in
Section 1 or to such other addres8 as either party may.hereafter
designate in writing.
. .
28 . Record.inq. B1 ther party shal~ haye the right .to' record
thl. Lease or a memorandum thereof,. and, each party shall, at the
request of the other, reasonably cooperate in the preparation,
executior). and recording of such a memorandUJll. .
. .
.29. Partial Invalidity. If any provision ot. t.his Lease or
application thereof to any person 'or .cirQWDstanCQ shall to any
extent be invalid, the remainder of this Le~se or the application
of such provision to persons or circumstances other than those 88
to which it is held invalid. shall not be affected 'thereby and each
provision of this Lease shall ba valid and enforced. to the fullest
extent permitted by law.
30. ProvisIons Binding, Etc. Except '~II otherwise expresaly
provided, all provIs1ona herein shall be b1nd~g upon and shall
inure to the benefit of the partIes, their legal representatives,
successors and Assigns, and AnY l!Iale by Lessor of tho Shoppinq
Center or of the Premises shall be subject to this Lease.
31. Rules and Regulations. Lessor ehal,t have the rigtJ.t from
time to time to adopt nondiseriJUnatoxy rules and regulations
applicable to the Preud.ses and the Shopping Center. Notice of 6uch
rules and regulations, and amendments and supplements,' i.f any,
shall be given to Lessee, and tes8ee agrees thereupon to co~ly
wi th and ObSe1:V8 all 8uch rules and :tegqlations, provided they
shall apply unlfo:r:mly to all similarly 61 tuated leeseee of the
Shopping Center and provided further. that they shall 'not conflict
wi th the terms of this Leaso nor materially adversoly affect any
right of Lessos hereunder without LeBsee's.coDsent.
32 . B8toppel Statement. Bach party shall, upon the roquest of
the other, execute and deliver a written declaration in recoX'dable
form (a) ratifying this Leaeo, (b) expresa.ing the conanencement and
termination dates hereof, (e) certIfyln9 ~ha..t thia Lease i. in full
force and effect and has not been GlJslvned, modified, 8upplemented
or amended (except by such wrl tings as shall be stated) , (d)
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certifying that all conditions under thi8 Lease to be performed by
the other part.y have been satisfied (or Bettino forth any
excaptione to that statement), (8) certitying that there are no
defenses or offsets against the enforcament of! this Lea.. (or
etat1nq thoge olaimed, if any), if) Btating the amount of ,advanoe
rental, if any (or nono if such 8 the csse), paid by ~a9998, (g)
certifying the dato to which rental has been paid, (h) establishing
the precise interior floor area (computed aB speo!f1ed 1n Section
1 abov$) of the Premises, and (1) containing 8uoh other
certifications, warranties or intormation conoern1n9 the status of
the Lease and the parties' performance hereunder as may from time
to t1me be reasonably reque8t9d~
33. Entire Agreement, 'Etc. This Lease sets forth the entire
agreement between the parties. Any prior convereat.tonlS or writings
are merged herein and extinguished. No subsequent lunendmBnt to
this' Lease shall be binding upon Lessor or Lessee unless ~eduoed to
writlnq and aifJned .by the party sought to ba oharged. The captions
and numbers appearing herein are inserted only as a matter of
convenience and are not intended to define, limit, oonstrue or
describe the scopo or intent of any Section, nor in any w~y affect
the interpretation of this Lea8e.
34 . Additional Occupants. The PremiS8e occupied by Lesaee
hereunder consists of the second or "middle" floor of an existing
three-story bUilding formerly occupied by Haas Brothers department
otore. Lessor and Lessee aoknowledge that other parties occupying
all or any portion of the first or third floors of the former Haas
Brothers bu1ldinq may have an 4dvers9 impact on Lessee's business,
particularly if Buch other parties' use is not compatible with
Leasee'8 use or if ouch use reduce8 the number of parkinq epac8B
available to Lassee's Clustomers. Accordinqly, Leasor hereby aqrso8
thAt it will not ledee or sell or otherwise permit occupancy of the
firat or third .floors of this buildJ.no without Lessee's prior
written consent to the proposed tenant, purchaser or occupant,
which consent Lessee will not withhold unreasonably.
35. Munioipal Recapture. The LeoBor rGtains the right to
terminate this leaBG for any municipal need consistent with tho
Lessor's charter. This right of termination shall be in addition
to' the right of termination set out elsewhere in thio a9reement;
provided, however, should the Lessor terminate this a9reemant
purauant to thi8 section, the Lessor shllll pay the Lessoe an amount
equal to twice the average annual etore profits for the P~em1se.
multiplied by the number of years remaining in the unexpired
Primary Term plus on amount equal to one times the average annual
store profits for the premiB98 multiplied by tho number of year.
remaining in the unexpired Bxtension Term. Such payment shall be
made within twenty (20) da.ys following notice to Lessor of the
amount due, which notice shall inolude the ~Dunt o~ tha average
annual store profit8 for the Premises and the method by which suoh
amount was oaloulated. ~ .
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36. Radon GaB Notice. As required by Section 40-1.056(8),
Plorida Statute., the Lessee' shall. take notice of the follow1nq:
Radon Gas I Radon i. a naturally occurr1nq
radioactive gas that, when it h~8 aocumul~tecl in
a building in sufficient quantities, may pre~ent
he.l th rJ.ske to persons who are exposed. to it
over tlale. Levels of radon that- exgead federal
'and state guidelines' have be~ found in
buildings in Plorida. Additional information
'regarding radon and . radon testing may I)e
obtained from your county public: health unit.
[Remaincler of page deliberately"blank.].
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18
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lease B;tweeIT Stt1" Mart. Inc. and.
C1 t,y of Clemr;a ter. F1 or-hSa, for stof"t at
320 Cltvelam Street, Clean-ater, FlorhSl
IN WITNESS WHEREOF, the parties hava 8ign~ and sealed this
Lease as of the day and year first above written.
Sign~~:;Jr of.
,~~ ~. nw.J..LA..
As to Lessee
LESSEE I
Stein Mart, Inc~
By, ~ H,J)~
/ P" (l"!HO ~t1r
By;
to Lessor
STATB OP FLORIDA
COUNTY OF PINELLAS
.' Y'-
The _forego~q instrument was ac Qwle ged before me thisc:ts'
day of ~.'v , 1994, by .t . , as
a ~ ~~beha~f of CA OLYN t. BRINK '
Q Nota~licfRC:' .0 tot Flo da
O~10 . "x 0: a 2J. ~u
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Notary Pub! c .
My Commission Expires:
STATE OF FLORIDA
COUNTY OF DUVAL
(i) JEAAY II. M1LLfR
· MY COfM.tlSSI)N , CC fl7H1
EXPIRES: 0tIttIw 23, UlllG
~1l'II'IIM:iCaryNllc ~
instrum~nt WAS l1ctknawled~ed before me ....this Ola
, 1994 I by'd))y) J.<. 'Lu ILJ a.L1 $. ~. , as
of Stein Hart, . Inc., a Plorida
on behalf of the corporation.
fl1ta~ . ~li.t ),.
ta.J:Y ic.
My Commission Expires:
19
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BXBIBIT ',A
SITH PLAN
(To be fU,rnished by Lessor)
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'..~22-1994 17:sa FRa1 Q.W. CITY ~
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SHOPPING CENTER. LEGAL DBSCRIP:'l'IOR
. .
(To be furnished by I,98S0t]
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EXHIBIT C
LESSOR'S WORE
As its sole expense, Lessor.snall perform the followinq workt
1. A new facade shall be constructed on the front of the
building facing Osceola Avenue, the design of which shall be
subjeet to Lessee's reasonable approval prior to commencement of
construotion.
. 2. Lessor shall perfona. all work necessary to cause .the
Premises and the Shopping Center to be in, compliance with. all
current building codes and other governmental laws and
requirements, including, but not l~ted to; the Americans With
Disabilities Act.
. . .
3. The current air-conditio~ng and'heating 6yste~-s~rving
the ;remises shall be replaced with a new'a1r-conditionlng and
heating system adequately sized to pJ:operly heat and. cool the
Premises and to meet tbe requirements of L9s~ee'8,lntended use.
4. The esoalator in the middle of the Premises shall be
removed and any re$ulting du.age to the floor' or the ceiling
(including any holes) of the P:r:emises shall be repaired. Subject
to Lessee's reasonable approval of the location,. Lessor may add an
escalator at the rear of the Premises allowing for escalator acc:ess
from the f !rst floor of the building to' the third floor of the
bUilding, so long as Lessor also con8tructs a wall around the
escalator making the pJ:'emises eecure from' access from the first or
third floors.
5. All electric, water, sewer and other'utilities eerving the
Pre.mloes shall be put in qood working c~ndit.1on, and shall be
separately metered so that Lessee's utility oonsumption .is measured
separate from other occupants of the ~u~lding.
,
6. A new watertight roof shall be installed above the
Premise.s on the former .Maas Brothers building.
7. All asbestos and other hB.zardou8 materials and toxic
substances must be removed from -the Prem.1.ses and, the build.ing, or
m1 t1gated, 80 that the Premises and ~e building .are in compliance
w1th all applicable laws.
8,. The parking deck must be put .i.n good" 8tructu.rally sound
con~tion to allow for its use as .an employee parking/receiving
area. .
9. The sprinkler system 6ervlng the .Premises.must be in .good,
working condition in Accordance with all building codes.
Page 1 of 1
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Bllill\IORE
CON 5 T Rue T ION
May 13, 1994
RECEIVED
MAV 1 6 1994
City Manager
Mr. Bill Baker
Assistant City Manager
City of Clearwater
P.O. Box 4748
Clearwater, FL 34618
RE: REMODELlNGIRENOV AllaN OF THE OLD MMS BROS. PROPERTY
Dear Mr. Baker:
Please be infonned that the Design and Construction team members have sUCCC3SfuIly
reached substantial completion of the following required work items on the Main F1oor:
Item 1:
Demolition of the Main Floor cciling, duct work, clectrical conduits and
lights. Thi8 worlc was complcted May 6, 1994.
Item 2:
Design and selection of method and materials to provide thc two--hour rated
separation of the Main and Upper Floors. This work was complcted bi'
Rowc Architects on Apri129, 1994.
Item 3:
InstaDation oCtile required two-hour rated separation at the Main Floor
ceiling. This work was completed on May 13, 1994.
Item 4:
Removal of Main Floor cscaIator. This work was completed May 7, 1994.
.. Item s:
Design of closure work at escalator openings. Closing of escalator openings.
This work was completed on May 13, 1994.
Item 6:
Removal ofasbcst08. This work was completed Apri123, 1994.
1055 PaneD Do leon Blyd" Bellecir, Fl34616 · 813.585.2084
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City of Clearwater
. May 13, 1994
Page Two
This wolk has been completed according to our original May 1 S, 1994 completion
schedule with the intent to satisfy the turnover dates agreed on between the City of
Clearwater and their future tenant for the Main Floor of the building.
We arc continuing diligently to complete,the remaining work in order to allow your tenant
to opcri for business in August 1994.
SincerelY, .
~~
Matt Rincon
Construction Manager
?\.mIram
00: Mr. H. Dean Rowe, F AlA
Mr. Ed Parker, Jr.
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CITY
OF
City Manager
May 13t 1994
Mr. W. Michael Allen
Director of Real Estate
Stein Mart.
1200 Gulf Life Drive
Jacksonville, FL 32207
Dear Mr. Allen:
CLEARWATER
POST 0 F F I C Ea 0 x .. 7.. 8
C LEA R W ATE A. F LOR IDA < 3 .. 6 1 8 . " 7 4 8
As you are no doubt aware, our architectt general contractor, and staff have worked diligently.
if not feverishly, to accomplish the work at the middle floor of the Bayfront Mart building in
accordance with our lease agreement, which requires that your forces be able to begin work by
May 15, 1994. I am happy to report to you that what we call the Stein Mart floor. will indeed
be avaiJab.le by that date and you may immediately thereafter occupy that space with your work
crews. .
Your letter to' us of May 6, 1994.relative to the extension of the deadline for the plan and cost
estimate approval of lease Section 10(b) is appreciated and has been executed and attached
herewith. Our enthusiasm for our relationship and what it will mean to Downtown Clearwter
continues unabated.
Please let me know if my office can assist you in any manner relating to our mutual interest.
Very truly yours,
u~~
William C. Baker
Assistant City Manager
WCB/kd
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cc: Elizabeth M. Deptula, City Manager
Peter. GOZZB, Community Redevelopment Agency Director
Dean Rowe, Rowe Architects, Inc.
Ed Parker; Jr., Biltmore Construction
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May 6, 1994
Mr. Peter F. Gozza, Executive Director
Community Redevelopment Agency
city of Clearwater
112 S. Osceola Avenue, Third Floor
Clearwater, FL 34616
VIA FEDERAL EXPRESS
Dear Pete:
As we have discussed, the May 15 deadline for,plan approval
and cost estimates looks optimistic at this point. Our architect
has been delayed by the lack of reliable as-built plans on the
building, and there continue to be questions as to whether the
City or Stein Mart is responsible for certain items of work. I
suggest that we extend the May 15, 1994 deadline referred to in
Section lO(b) of the lease to June 10, 1994.
Please call me if you have any questions or if you want to
discuss this further. Otherwise, if you are in agreement, please
have the appropriate person sign this letter on behalf of the
city and return one copy to me.
Sincerely,
W. MicHael Allen
Director of Real Estate
WMA/sgo
Accepted and agreed this
1994 .'
e;.{{..day of naif, Ir9r.f
, ( "
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INCORPORATED
Memorandum
Date: Tuesday. May 31. 1994
To:
enl Baker .4
H.DeonRow ~_
Bayfront Mort/stein Mort
From:
Re:
SubJ: 5/25/94 - Telephone Conference call between H. Dean Rowe and Clark
MacKlnnon of Rowe Architects. Mike Allen of Stein Mort and Chuck Gregory
of Gregory and Associates.
Bill. os I reported to you via telephone on 5/26/94 the following positions
were expressed os to the City's vs. Stein Mart's responsibilities during the
subJect telephone conference.
1. Reverlfled that responsIbilities of each party sholl be os outlined In the
posJtlon poper entitled "Distribution of Design - Construct Responsibilities.
generated and distributed to 011 portles by Rowe Architects on May 6. 1994.
2. That Stein Mort and their Architect/EngIneer and General Contractor were to
complete their work In accordance w~h that position poper and Lease
requlremenfs. steIn Mart promised both completed PIons and Construction
Cost Estimate to the City by June 3. 1994 at the latest. We will complete OLI'
revfew and make recommendations by June 10. 1994.
3. Further discussion was Initiated during the telephone conference
concemlng extending the north west fire stair down from the Main level
(Stein Mort) to the Lower Level loading dock/receMng area. While It Is
arguable os to whose responsIbility this new work Item Is. It Is our
recommendation that our Architect/Engineer and General Contractor team
proceed wtth both the design and construction ImmedIately. We will keep
separate accounting of both design and construction costs and will
negotlate the shoring ot costs Of any) at the some time we will negotiate
those other Items outlined In the May 6. 1994 position paper. It Is my
. understanding that you concur with our recommendation In this regard. We
thettare ore proceeding In that dIrection. By copy of this Memo we are
Informing all other team members and SteIn Mart regardIng this dlrecflon.
cc: Mike Allen
Chuck Gregory
Stewart Donnell
Clark MacKinnon
Bob Rolley
Ed Porker Jr.
Matt Rincon
Stein Mart
Gregory and Assoclates
Donnell Consultant$. Inc.
Rowe Architects Incorporated
Burton and Rolley, Inc.
8Jffmore Construction Company
B1ttmore Construction Company
End of Memorandum
FIorlda Reglslraflon No, MCOO2172
. 100 MadI:son Street SuIte 200
TOlT'pCl. FIofkia 33602-0t704
Fax: 813,221.91~
813.221.8771
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DONNELL CONSULTANTS INCORPORATED
CONSTRUCTION ECONOMICS/PROJJ:CT MANAGEMENT/CLIENT REPRESE~TATION
15 June, 1994
RECEIVED
JUN \ 7 1994
City Mancger
William C. Baker
Acting Assistant City Manager
City of Clearwater
Post Office Box 4748 '
Clearwater, Florida 34618-4748
RE: Stein Mart Build-out Estimate
Dear Mr. Baker,
Donnell Consultants Incorporated (DCI) has completed an independent cost estimate of
the Stein,Mart build-out work as indicated on Gregory and Associates Architects
drawings and a subsequent evaluation of J.W. Raybon Construction, Ine.'s cost summary
received in our offices 6 June, 1994.
After clarifications were made in today's meeting with J.W. Raybon, it is the opinion of
DCI that J.W. Raybon Construction, Inc.'s price of$361,438.00, minus the exterior glass
entrance doors, seems to be fair and reasonable for their scope of work. DCI agrees in
principle with this amount.
Enclosed is DCI's cost estimate for your perusal. .
John Davidson
Copy: H. Dean Rowe, F AlA ' , ,
"
sUln: IlH(J ma: SORTIf DAU: ~IAUR\' T'\~II).-\. n. :l:ltiHtl (1'113) 8irHi117.J FAX 11'1131 NiK-2!Ui:l
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Bayfront Mart/Stein Mart
Clcanvater, Florida
Stein Mart Build-out
15 June 1994
~";: .::.' <" :....:..:.::': " "." . . Item ......: :..:<:;"'. . '" .. .Quantlty . Rate ..' .' Amount
.. " '.' ..... . ..... ..' . ,""/. . '. , .
, ,. . '. . . 'c .. ~. '. ". ", .
Demolitions
Allowance for necessary demolitions sum 4,500
Partitions
Partitions
5/8" gypsum board both sides 3-5/8" metal stud 4,750. sf 3.00 14,300
2 layers 5/8" gypsum board both sides
3-5/8" metal stud 2,750 sf 5.00 13,800
Doon
Painted wood louvered cafe doors to dressing
rooms, leaf size 1'3" x 2'6":
- double 26 pr 165.00 4,300
Painted louvered doors in hollow metal frames,
leaf size 2'0" x TO":
- single 2 Iv 225.00 500
Painted solid wood doors in painted hollow
metal frame, leaf size 3'0" x 7'Oll:
- single 18 Iv 200.00 3,600
Painted hollow wood doors in painted hollow
metal frames:
- leaf size 3'0" x 7'0"
- single 6 Iv 175.00 1 , 100
- leaf size }'6" x 6'0"
- single 41v 150.00 600
Donnell Consultants Incorporated
Page No: 1
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Bayfront Mart/Stein Mart
Cleanvater, Florida
Stein Mart Build-out
15 June 1994
. : .. ':=. ::. ~" . ," ':\; ... .. . .. : :: Item " . .. .. Quantity . . Rate '. : Amount
'. . ." ,.; .. . . . . . .
Painted hollow metal doors in hollow metal frames,
leaf size 3'0" x 7'011:
. single 6 Iv 200.00 1,200
. double 3 pr 375.00 1 , 1 00
Aluminum doors in hollow metal frames,
leaf size 3'0" x 7'011:
- double 1 pr 500.00 500
Hardware allowance 43 Iv 150.00 6,500
Finishes
Floors
Carpet 32,950 sf 1.00 33,000
Ceramic tile 5,900 sf 10.00 59,000
Vinyl tile 850 sf 1.00 900
4" vinyl base 2,000 If 0.50 1,000
CeilinKs
2'011 x 4'0" lay.in acoustical tile 42,300 sf 1.50 63,500
"
Suspended 5/811 gypsum board ceilings 2,100 sf 3.50 7,400
Paint to gypsum board 2,100 sf 0.50 1,100
Walls
Paint to walls < 15,000 sf 0.35 5,300
. Donnell Consultants Incorporated
Page No: 2
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Bayfront Mart/Stein Mart
Clcanvatcr, Florida
Stein Mart Build~out
15 June 1994
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Fittings alJd Fixtures
Toilet partitions 8 no 350.00 2,800
Ditto hut handicap 2 no 460.00 900
. Counter tops 75 If 75.00 5,600
Mirrors I ,300 sf 10.00 13,000
Mechankal
Plumbing sum 18,000
Fire sprinkler adjustment sum 7,500
Electrical
Install receptacles and power, includes fire alarm sum 25,000
Miscellaneous Stein Mart items swn 14,000
Sub~ Total Trades 3 10,000
Contractor Contingencies 5% 16,000
Sub-Total 326,000
Contractor General Conditions 5% 16,000
'Sub- Total 342,000
Contractor Fee 5% 16,000
Total 358,000
Donnell Consultants Inc:orpornted
Page No: 3
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C I T Y
OF
CLEARWATER
POST OFFICE BOX "7"8
C LEA A W ATE R. F LOR IDA 3 4 6 1 8 . 4 7 " 8
City M'l'IIger
June IS, 1994
Mr. W. Michael Allen
Director of Real Estate
. Stein Mart.
1200 Gulf Life Drive
Jacksonville, Florida 32207
Dear Mr. Allen:
We have examined the Tabulation of Cost Estimates prepared by Me. J. W. Raybon and received from you
on June 6. 1994. The cost estimates are for the leasehold improvements and are associated with drawings
prepared by Gregory & Associates consisting of Cover Sheet, Sheets A-I through A-S, Sheets E-l, E-2,
and P-l. Please be aware of our approval in principle of the subject cost estimates.
.
. In our meeting today with Mr. Raybon, we find that there remains a need for the resolution of certain
questions involving cost responsibilities. We would appreciate a meeting with you concerning this subject.
Our team meets every Tuesday moming at 9:00 a.m. in offices located at the Clearwater City Hall.
Perhaps you can call me for arrangements.
Sincerely,
... J~'c#--
William C. Baker
Assistant Gity Manager
-
WCB:slplkd
cc: Dean Rowe, Rowe Architects Incorporated
Clark MacKinnon, Rowe Architects Incorporated
John Davidson. Donnell Consultants Incorporated
AI LaPera, Burton & Rolley, Inc.
Bob Rolley ,Burton & Rolley, Inc.
Ed Parker t Jr. t Biltmore Construction Company
Matt Rincon, Biltmore Construction Company
Victor Chodora, Clearwater BuUding Official
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'.Equal Employment and AfllrmallvG Action Employer"
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C I T Y
OF
CLEARWATER
POST OFFICE BOX ...HlI
C LEA A W ATE R, F LOR IDA 3.. 6 1 8 . .. 7 .. 8
City ManaOlr
July IS, 1994
Mr. W. Michael Allen
Director of Real Estate
Stein Mart
1200 Gulf Life Drive
Jacksonville, FL 32207
Dear Mr.AI1en:
VIA FACSIl\fiLE
(904) 346-1571
Our recollection of the elevator situation you describe in your July 15th letter is that you were
orig41ally going to serve your premises through the west entrance off the parking deck. When
we brought to your attention the fact that the parking deck has certain structural deficiencies,
you agreed that the parking deck would be used by employee passenger vehicles only and that
you would serve your operation freight-wise through a new opening to be constructed in the
north wall.
What we are doing with the elevator is above and beyond the provisions of the lease' and have
never been subject to an August 1st provision date. Nevertheless, we will do: eveiything
. humanly possible, and have begun today, to complete the freight elevator as SOOD as possible.
L:
Very tru1~ y~urs,
V~;(-----
William. C. Baker
Assistant City Manager
WCB/kd
cc: Dean Rowe, Rowe Architects, Inc.
o
"Equal Employment and Affirmative Action Employer"
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07/115/P4 12: H
1200 GUlF
Jnly 15, 1994
Hr. William C. Baker
Assistant City Manaqer
City o:! Clearwater
PO Box 4746
Clearwater, FL 34618-4748
Re: Stein Mart #77
Clearwater, FL
VIA FAX
Dear Bill:
Clark McKinnon indicated to our contractor yesterday that
the freight elevator will not be working until November. If this
is true, we need to talk as soon as possible. This elevator has
to be operational around August 1 in order tor us to tixture and
etock the store and to open for business.
Please call me at (904) 346-1571. Perhaps we can qet Dean .
Rowe on a conference call and qet this resel ved. Thanks.
W. Hi el Allen
Director of Real Estate
WM1Vsqo
cc: Mr. H. Dean Rowe
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October 24, 1994
Mr. William C. Baker
Assistant city Manager
City of Clearwater
P.O. Box 4748
Clearwater, FL 34618-4748
Re: stein Mart #77
Clearwater, FL
RECEIVED
Ot;, 2 7 1994
City Manager
VIA FAX
Dear Bill:
As promised, here is a summary of construction costs for our
new store and a list of the remaining outstanding issues that I
am aware of.
After you have had a chance to look this over, please call
me with any questions or comments you may have. I will be happy
to supply you with whatever supporting documentation you will
require.
Thank you for your continued cooperation and courtesy.
w. Michae Allen
Director of Real Estate
WMA/sgo.
Enclosure
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CLEARWATER COST SUMMARY
1. Amounts paid to J. W. Raybon
Oess costs of rest rooms)
2. Amounts paid direct to Lloyds Elec.
a. To wire front windows
b. To wire 1 exterior sign
3. Total costs to be split to date
4. City of Clearwater Share (1/2)
5. . Monthly rent credit (1136)
,.
October 24, 1994
$356,373.00
1,313.00
1.455.25
~
$179,570.62
$4,988.07
REMAINING OUTSTANDING ITEMS
1. Cost of bringing rest rooms to compliance with ADA
(to be reimbursed by City l000J'o)
2. Cost of connection from compactor to loading dock is unknown.
To be split SO-50 as part of overall construction costs.
3. . Cost of wiring 3 additional exterior signs is unknown.
To be split SO-50 as part of overall construction costs.
4. Cost of compactor pad is unknown. Apportionment of cost
responsibility undetermined at this time.
5. '1. W. Raybon has not received reimbursement of$S,344.70
expense for repairs due to water damage from roof leaks. Bill
delivered to Matt Rincon August 24, 1994.
$15,000.00
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DONNELL CONSULTANTS INCORPORATED
CONSTRUCTION ECONOMICS/PROJECT MANAGEMENT/CLIENT REPRESENTATION
December 6, 1994
Mr. William C. Baker
Assistant City Manager
City of Clearwater
P.O. Box 4748
Clearwater, Florida 34618~4748
REf;ETVED
DEe lJ 7 1994
Citl Manager
RE: BaymarVSteinMart
Dear Bill,
We are in the process of reviewing the final construction costs for the above, in order to
advise the City on final amounts for cost sharing/rent credits payable under the terms of
its lease with SteinMmt.
.Documentation provided by letter dated October 24, 1994 from SteinMart's Director of
Real Estate, W. .Michael Allen, is insufficient for DCllRAI to professionally validate on
the City's behalf.
Specifically, we.require, and would respectfully ask that you communicate to Mr. Allen,
the following material: ~
1. Copies of all subcontracts, purchase orders or other written evidence that J.W.
Raybon entered into for the project with his sub~trades and suppliers.
2. Copies of J. W. Raybon's invoices to SteinMart for work carried out by 1. W.
Raybon's own forces. .
3. An affidavit from J. W. Raybon that there are no claims or mechanics' liens
pending on the project.
4. Copies ofSteinMart's cancelled cheques made payable to J. W. Raybon
matching, in total, the amount of$356,373.00.
With regard to the amount of $1.455.25 paid by SteinMart to Lloyds Electric for the
wiring of 1 exterior sign, we are of the opinion that this should not be part of the Lessor's
responsibilities per the lease paragraph 13 (b).
st'ITE 1040 O~E ~ORTII Dr\1J.: ~IABR" TA~IPA. FL:i3fi09 IK13187!HlON FAX (tlI3) HiS-2Uli3
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Mr. William C. Baker
BaymartJSteinmnrt
Page 2
With regard to Mr. Allen's "Remaining Outstanding Items" in the October 24, 1994
letter, we have the following comments that should be communicated to Mr. Allen: -
I. Restroom Revisions
The existing fixture count was incorrect at 3 credit against 18 new. There were 5
fixtures for credit, therefore the net addition should be $13,000.00 and not
$15,000.00.
2. Costs for Item No.3 (wiring of3 additional exterior signs) are, in our opinion,
payable 100% by SteinMart per the tenns of the lease. We have no accounting
from SteinMart for items 2 and 4, being the compactor connector and compactor
pad, and await these for inclusion in overall project costs.
3. The water damage problem and resultant costs claimed are solely between
Biltmore and J. W. Raybon. The costs, in our opinion, are 9fno concern to the
City.
On the other side, there was additional mechanical and electrical work required by
SteinMart and done on their behalf by Biltmore's forces (J. W. Raybon could not
accommodate this work due to their own tight schedule commitments) which are
currently being priced out and accounted for by Biltmore and their sub-trades. These
costs are required from Biltmore in detail for submission to SteinMart for their review,
consideration and acceptance.
It is our clear opinion that whatever these costs amount to, once verified and agreed to by
SteinMart, there should be a direct payment by cheque to the City, 50% of which will be
repayable over 3 years in the form of rent credits by the City to SteinMart all per the
terms of the lease.
Once all documentation from both parties is on hand, we shall advise on verifications for
the City's action and rent credit amounts payable.
cc; , H. Dean Rowe, F.AJ.A.
DONNELL CONSULTANTS INCORPORATED
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DONNELL CONSULTANTS INCORPORATED
CONSTRUCTION ECONOMICS/PROJECT MANAGEMENT/CLIENT REPRESENTATION
December 12, ] 994
Mr. William Baker
Assjstant City Manager
City of Clearwater
P. O. Box 4748
Clearwater, Florida 34618-4748
RE: SteinMan
Dear Bill,
Further to our letter dat~d December 6, 1994, we have now received from Biltmore
Construction Company the various electrical and mechanical costs for those items
undertaken on SteinMart's behalf. These have been verified by Burton and Rolley,
Consulting Engineers.
In summaty, they are as fo])ows: -
Electrical
HVAC
Sprinklers
Total
$16,383.00
$10,709.00
$ 6.401.00
$33,493.00
Attached is backup information for each of these trades for SteinMart's review. Once
, accepted, these amounts need to be added in to the project costs and, as mentioned in our
December 6th letter, a cheque in the amount of 50% of the above ($]6,746.00) is due to
the City from SteinMart.
All of this information should be forwarded at the earliest to SteinMart.
Yours very truly,
tewart A. Donnell,.F.R.I.C.S.
President
cc: H. Dean Rowe, F.A.I.A.
R. Rolley - Burton & Rolley
Matt Rincon - Biltmore
SUITE IO.W O:-:E :-:ORTB DALE ~fAnRV TAMJlA. FL 3~fi09 (1U3) 875-8074 FAX (813) 878-2963
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C I T Y
OF
CLEARWATER
POST OFFICE BOX 4748
C LEA A W ATE A, F LOR IDA 3 4 6 1 8 . 4 7 4 0
CIIy Manager
DeCember 14, 1994
Mr. W. Michael Allen
Director of Real Estate
Stein Mart, Inc.
1200 Gulf Life Drive
Jacksonville, FL 32207
Dear Mr. Allen:
Since it now appears that it might take some time to validate your leaseholder's improvement costs,
and while we are awaiting the closing out of that matter, I believe it appropriate that we begin the
rent payments per our lease agreement.
I have attached a fact sheet which describes the elements involved. The accounting shown will cover
the period September 17, 1994 to December 31, 1994 and represents my understanding and reading
of ~ lease agreement. Please examine the attached and call me with any questions.
..-.---.. ".._..~, -"We -hope-that ;your company .will-enjoy.a happy holiday season and a very prosperous new. year.. ~ _ :_. _ _ ,_ . ...
Very truly yours,
~ _.. _~c:::,L
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WlIUam C. Baker
Assistant City Manager
--'
WCB/kd
cc: Betty Deptula, City Manager
Kathy S. Rice, Deputy City Manager
Margie Simmons, Finance Director
Karen Miles, Accounting Manager
Dean Rowe, Rowe Architects
Stewart Donnell, Donnell Consultants
',0
"Equal Employment and Atllr'mallye Action Employu'!
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STEIN MART BILLING
Minimum Rent O-h. 6)
$12,500 per month
begin - September 17, 1994
September - (14/30)($12,500) = $ 5,833.33
October - 12,500.00 .
November - 12,500.00
December 12.500.00
$43,333.33
_ plus tax
Percentage Rent cr IV
Lease year is September 17, 1994 --September 17, 1995
Percentage rent will be calculatable September 1995
Common Area Maintenance Fee (J A'J
Calculatable at end of lease year - September 1995
Rent Credit (10 b)
.._~...__.......____~...__..i "....... _ . ..__.__...._. ...-...
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.
Cost of Lessee's work is tentatively set at
" .., .$356,373.00, pending confirmation~.adjustments._,..._,_.__. ,_..-.-
will be applied upon verification.
Monthly credit to be applied to first 36 months =
$356,373.00 +-2 +36 = $ 4,949.63 beginning
September 17, 1994
September (14/3b)($4,949.63) = $2,309.83
October 4,949.63
November 4,949.63
December 4.949.63
$17,158.72
For period September 17 - December 31
Amount Due = Rent + Tax - Credit =
- Amount Due = $43,333.33 + $3,033.33 - $17,158.72 = $29,207.94
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CITY.OF
CLEARWATER
POST OFFICE BOX 4141
C L E ^ R W ATE R. F LOA I D A 3 4 6 1 8 . 4 7 4 8
City Manag.r
January 13, 1995
~~jQ12r
Mr. W. Michael Allen
Director of Real Est2.te
Stein Mart
1200 Riverplace Boulevard
Jacksonville, FL 32207
'.
RE: Harborview Center
Dear Mike,
In response to your January 10, 1995 letter, we are in need of certain infonnatIon necessary for Dean
Rowe's use in validating the construction cost applicable to the provisions of the lease.
1)
Copies of all subcontracts, purchase orders or other written evidence that I.W. Raybon's
entered into for the project with his sub-trade and supplies.
2)
I
Copies of J.W. Raybon's invoices to Stein Mart for work carried out by I.W. Raybon's
. own force. ..
3)
. t
An affidavit from I.W. Raybon that there are no claims or mechanics' liens pending on
the project.
4)
Caples of Stein Mart's canceled checks made payable to J. W. Raybon matching, in total,
the amoun~ of $356,373.00.
With regard to the amount of 51,455.25 paid by Stein Mart to Lloyds Electric for the
wiring of 1 exterior sign, we are of the opinion that this should not. be part of the
Lessor's responsibilities per the lease paragraph 13(b).
S)
6)
With regard to the -Remaining Outstanding Items- in your October 24, 19941etter, we
have the following comments:
a) Restroom Revisions
The existing fIXture count was incorrect at 3 credit against 18 new. There were
S fixtures for credit, therefore the net addition should be $13,000.00 and not
$15,000.00.
"0
"Equal Employment and Affirmative Acllon Emplover"
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Mr. W. Michael Allen
January 13, 1995
b) Costs for item No.3 (wiring of 3 additional exterior signs) are, in our opinion,
payable 100% by Stein Mart per the terms of the lease. We have no accounting
from you for Items 2 and 4, being the compactor connector and compactor pad,
and await these for inclusion in overall project costB.
. c) The water damage problem and resultant costs claimed are solely between
Biltmore and l.W. Raybon. The costs in our opinion are of no concern to the
City. Further we have been informed by Biltmore Construction Company that
this item is resolved.
7) On the other side, there was additional mechanical and electrical work required by Stein
Mart and done on their behalf by Biltmore's forces (I.W. Raybon could Dot accommodate
this work due to their own tight schedule commitments) which are currently being priced
out and accounted for by Biltmore and their sub.tradcs. These costs are required from
Biltmore in detaU for submission to Stein Mart for their review, consideration and
acceptance. l
8) Whatever these costs amount to, once verified by our consultant and agreed to by Stein
Mart, there should be a direct payment by check to the City, 50% of which will be
repayable over 3 years in the form of rent credits by the City to Stein Mart all per the
terms of the lease.
On the second issue in your letter I am infonned that the City BuUding Department did not receive your
permit drawings. until shortly before the first of the year, and Rowe Architects have not received them
to date.
The General Contractor is proceeding with aU possible haste on the work that needs to be completed prior
to your loading do.ck work. We will infonn you after our next team meeting of January 18J 1995 as to
when that work can proceed.
Please call Rowe ~chitects if you have questions regarding any of the above.
Yours Vzzry tru , ..
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William C. Baker
Assistant City Manager
cc: H. Dean Rowe, FAIA
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CITY OF CLEARWATER
INTERDEPARTMENT CORRESPONDENCE
TO: Kathy Rice, Deputy City Manager
FROK:
Margaret Simmons, Finance Director ~
COPIES TO:
COMMISSION
COPIES:
APR 05 1995
SUBJECT: stein Mart Rental Payments
DATE: April 4, 1995
PRESS
CLERK I AITOANEY
stein Mart opened for business on September 17, 1994. In accordance with
the lease agreement, stein Mart agreed to pay the city a minimum of
$150,000 per year ($12,500 per month) subject to a rent credit for one-half
of the improvements made by stein Mart. The rent credit is limited to
$225,000 to be taken monthly for the first 36 months of the lease term.
After the first year, the lease calls for stein Mart shall pay additional
rent of 2.5% of annual gross sales in excess of $4,500,000.
In December, 1994 the actual cost of stein Martis improvements was
determined to be $356,373 and the one-half rent credit ($178,186.50) was
based upon this amount. The following table represents the amounts due and
payments received from stein Mart.
Sept 94 Oct 94 Nov 94 Dee 94 Jan 95 Febr 95 Mar 95
Monthly 5,833.33 12,500.00 12,500.00 12,500.00 12,500.00 12,500.00 12,500.00
Rent
,
Impvmt. -2,309.83 -4,949.63 -4,949.63 -4,949.63 -4,949.63 -4,949.63 -4,949.63
Credit
Sales 408.33 875.00 875.00 875.00 875.00 875.00 875.00
Tax
Total 3,931.83 8,425.37 8,425.37 8,425.37 8,425.37 8,425.37 8,425.37
Due
Amount 3,931.83 8,425.37 8,425.37 8,425.37 8,425.37 8,425.37 8,425.37
Reevd.
Date 12-27-94 12-27-94 12-27-94 12-27-94 1-3-95 1-31-95 2-27-95
Recvd.
The total rent revenue to date is $80,833.33. The improvement credit taken
has been $32,007.61, leaving a credit balance remaining to be used of
$146,178.89.
Please let me know if you require additional information.
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BIIJIMORE
CON 5 T RUe T ON
August 3, 1995
Mr. Clark MacKinnon
Rowe Architects, Inc.
100 Madison Street, Suite 200
Tampa, FL 33602-4704
RE: HARBOR VIEW CENTE~ PHASE n
STEIN MART MECHANICAL EQUIP1\ffiNT
"
Dear Clark:
Please find attached BCH letter dated July 26, 1995, which indicates the following items:
p-robJems
1.
2.
3.
4.
High power biDs.
Power failures.
Condensor fan motor.
Maintenance by Stein Mart.
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~olutionslCQlTections
1. High power bills are associated with temperature set points and code requirements
for outside air.
2.
Power failures may be occurring causing units to run when they should shut down.
TraDe recorrimends a backup U.P .S. system be provided for the Tracer Panel
System.
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.'
3. The South half orthe Store was reported to be hot 'and Stein Mart reportt~ they
thought this was caused due to a faulty valve. This is not correct. The hot spot
was caused because one of the main condensor fan motors shorted out and
stopped working, therefore only three ofthe four condensors were working.
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Clark MacKinnon
page 2
August 3, 1995
The fan motor was replaced by the Trane Company under the warranty. .
The hot spot no longer exists as a problem.
4. BCH mechanical strongly recommends that tbe main air handler unitts filters be
changed every month instead of every two months, which is the present
replacement practice.
. Should you have any questions concerning these four itemst please feel free to contact me.
Very truly yours,
. Matthew Rincon .
Project Manager
, ,
MRIgjs
Ene: as noted
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ALG-133-1995 11 : 59 FRa1 B 1 L Tt'lCIf;'E CONS TF'UC TI eN CO. TO
221':l154
P.IO
BCHMECHAN,CAL.,NC
6350 I 18th ^ve. N~ Largo. Ft 34043--]79<4
"-
IS 13) 540-3561 FAA 1813) 51 H93S
July 26,1995
Mr. Matt Rincon
Bntmore construdlon Company, Inc.
1DS5 Ponce DILeon Boulevard
Bellealr. Florida 34618
Refemnca:
Harborvlew Centert Phase I
Sleln Mart
Dear Matt;
(i) On MOnday July 2"th.. the Trans CompanYt Bob Christie from Stetn Mart. and Ed Beny from BCH
Mtehanlcal revfewed the controls and m&chantcal equipment of all concamed prior to the WlrTlInty
expIring. The maIn Items of concern were l1iQh power bills and the periodic garble across tha computer
system.
Ed Beny. from BcH Mtchanlczl, axplalned the high power bills were assodated with the temperatura set
polnts and the utI11zatJon 01 the outside air system Which Is required per new codB requirements Bnd Is
Inherent with the design. SOH MechanIcal and the Tnme Company also offered some suggestions for
raising set points and cont1tll man.uvers to assist In the raducUon of powllr. bullha outside air
requirements are needed to maintain comfort lod good air quality In the space.
@
Tho ls3ue regarding garbled readlngs ~CtOSS the SCt"!en are due to power failures inherent with Florida
weather conditions. When an outage or power OCOJl'S, thay are required to manually reset the lSystem to
put the system controls back on line. The other al1mJlIlJve Is to crovlde a backuD UPS system for the
Trar!.ftr ~$1em. The Trane Company will work up a price snd otter It dlrecuy to Sleln Mart for direct
purchase of this product.
@ Tho mechanical systems have be~n relBtfvely trouble free for the year arhat than tJ)e repl~cement of a
condenser fan mot2f'. However, BCH Mechanical has major concams with the longevity of tho
@ equipmtnl due to Stein M~rt.~ practice or changlnQ fillers every two months onl~. 8CH Mechanical
would strongly recommend that me maIn unit replacement bo done at least monthly and tho fUters
associated with the outside air systems bo changed twlee monthly duo to the pI"Oximlly to traffic and road
,Ide conditions. I would urge SUtmore Construdlon and the City of Clearwater to 11nd means of InslsUng
this proper malnlenanco be done on stern Mart. otherwise the long term costs assoelated with equipment
failures will be much greater down the road.
Sincerely,
BCH MeCHANICALt INC.
!J:3.m.
VIce President
=t
RECEiVED
JUL 2 7 1995
~\1\more Conslructlon
Compa~y. Inc.
I
I
. Commerdal ^,r ConditIoning
· 24 Hoi.Ir Service
ICAC0097S3
. Re'lio~aUon
ICfCO.f1771
. Plumolng
· Sheet Metal
TOTFt.. p. 131
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August 14, 1995
Mr. William C. Baker
City Manager's Office
Post Office Box 4748
Clearwater, FL 34618
Re: Stein Mart #77
Clearwater, FL
Dear Bill:
I received this notice of proposed property taxes regarding
our store in downtown Clearwater. I wasn't sure what to do with
it, as these typically go directly to our landlord and the
landlord bills Stein.Mart at the end of the year after taxes have
been paid. Also, I am unclear on whether or not this bill is for
the entire building or just our store.
I would appreciate hearing from you after you have looked
this over and we can discuss how to proceed.
1 Allen
of Real Estate
WMA/bih
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1995 NOTICE OF PROPOSED PROPERTY TAXES
PINELLAS COUNTY TAXING AUTHORITIES
315 Court Street
Clearwater, Florida 34616.5191
DO NOT PAY
THIS IS NOT A BILL
l
I
LEGAL DESC: HILL'S. EDHARD SUB
LOT 3 LESS ST & LOTS 4 & 5
I STEIN HART INC LEASE) AND
PART OF ROHPON 'S & BASKINS
95 TAX DISTRICT:
94 TAX DISTRICT:
tHD
CHD
ThP:l1axing authorities which levy propeny taxes
against your property will soon hold PUBLIC
HEARINGS to adopt budgels and tax rates for the
next year,
The purpose of the PUBLIC HEARINGS Is to
receive opinions from the general public and to
answer questions on the proposed tax change
and budget PRIOR TO TAKING FINAL ACTION.
Each taxing authority may AMEND OR ALTER its
proposals at the hearing.
PLEASE READ THE SHADED BOX ON THE
REVERSE SIDE.
SITE ADDRESS:
320 CLEVELAND 5T
APPRAISAL AREA: 53
55
SEQ NUMBER: 288,338
PARCEL NUMBER: 16 1 29 1 is 1 5799& 1 000 1 0030
K**MKMKK*K**KKKK 5-DIGIT 32207
CLEARWATER, CITY OF
C/O STEIN MART INe
1200 GULF LIFE DR
JACKSONVILLE, FL 32207-9046
TAXING
AUTHORITY
YOUR PROPER1Y
lMt~
WT YE~
YOUIl T....XE~ tHI:;; YEM
II' PRO'O$ED llUOGE t
CHANGE I~ &.II..OE
A PUBLIC HEARING ON THE PROPOSED
TAXES AND BUDGET WILL BE HELD:
'tOUR IAJlE~ f"'J~
YEAR" NO GLOOE T
CHANGE IS &.lADE
CDU'fTY :
COUNTY AGGREGATE
PIN PLAN COl.tICIL
10.652..2.0
36.38
TeL 464-4599 8/22/95 6:30PM 5TH FLOOR
COUNTY COURTHOUSE, 315 COURT ST, CLEARHATER
10,'22.2.4
43.01
PI.8LIC SCHOOLS:
BY STATE LAH
BV LOCAL BOARD
MUNICIPAL OR MSTU:
CLEARHATER
11,272..70
4,586.60
TEL 588-6479 9/12/95 7: DDPM BOARD RM
ADMINISTRATION BLDlh 301 4TH ST SH, LARGO
11,167.30
4,528.80
8,696.86
TEL 462-6945 9/7/95 6:00PM lRD FLOOR
CITY HALL, 112 S OSCEOLA AVE, CLEARHATER
8,613.73
HATER tIGKT DISTRICTS:
SH FL HATER HGHT
PINELLAS ANCLOTE
717.40
681.70
TEL (904) 796-7211 9/1Zl95 5:01PM
7601 U.S. HIGKHAY ~01 H, TAHPA
703.80
673.20
INDEPENDENT SPECIAL
DISTRICTS:
JlNENILE HELFARE BD
1,379.89
TEL 521-1853 9/11195 5:30PM 6698 68TH AVE N
PJ:NEU.AS PARK
1,311.72.
1,700.00
TEL 530-9921 8123/95 5:05 PH PSTA BOARO
ROOM, 14840 49TH ST N) CLEAHATER, FL
TEL 461-0011 X 231 8/28/95 5:30 PM
MAIN LIBRARY, 100 N OSCEOLA AVE
1,126.76
TRANSIT AUTH
1,1:58.49
CLK DCHITDtfl DEY
1,707.31
VOTER APPROVED DEBT
PA VJ1fHTS:
TOTAL PROPERlY TAX
4D,862.ZZ
40,597.87
SEE' REVERSE SIDE FOR EXPLANATION
IMMEl V-'LOI:
ASSESSED Vt.l,UE
EXEMPTIONS
COLUMN 3
sn REVERSE SIDE
FOIl EXPLAN-.TION
TAXABLf VALUE
COLUMN 1
COLUMN 2
YOUR PROPERTY VALUE LAST YEAA:
", . :I: on
"'.'\00
~" .':tnn
o
,
YOUR PROPERTY VALUE AS OF JANUARY 1. 1 PiS:
A."" .Ano
R. '116 .1100
6.416.80D
1.70D.()OO
. l~ VOU !'EEI. THE MARKET ASSESSED VALUE OF VQUR PROPERTY IS IHACCUR-.lE OR OOU HOT RULECT F",'R M"RKET \/"LUE ON J/IlNU"'\'t 1. lll~, CONTACT YOUR PROPERTY APPRAISER AT:
(613 1 464-3284 311; COURT STREET, CLEARJo(ATER, FL 34616-5191 FOR HOMESTEAD QUESTIONS CAl.L (813) 4&4-3294
. III' THE PRDPIERTY APPl\....ISER'S OFFICE IS UNAIlLE TO RESOLVE tHE "'AnER AS TO "'AAK[T VAlUE. YOU "'....Y mE A PElITION FOR ADJUSTMENT WIlH THE V....lUE ADJUSTUENT BOARD.
PETITION FORMS ARE AVAILABLE FROM THE COUNTY PROPERTY APPRAISER AND MUST BE FILED ON 01\ 81'011(. SEPTEt'eER 1, 1995
. YOUR FINAL TAll BILL "'AV CONTAIN 1.101.1,",0 VALORE'" ",SSESSMENTS WHICH MAY Nor BE REFUCTEO ON THIS NOTICE SUCH AS ASSESSMENTS FOR ROADS, FIRt:, G"RB"OE, LIGHTING,
DRAINACE:. "'AlEA. SEwER, OR OTHER GOVERNMENT"', SERVICES AND FACILITIES WHICH MAY BE lEVIED BY YOUR COUNTY. cln OR ANY SPECIAL DISTRICT
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March 20. 1996
. '
Mr. Chuck Gregory
Gregory and Associates
999 Woodcock Road
Orlando. Fl 32803
RFrl:'"l.
MAR i;;' 1996
C/P, ''i/I'1I't,.,~t:R
Re: Harborvlew Center
Stein Mort Atrium Entry
. . Dear Chuck:
As discussed In our telephone conversation of last week Rowe
Architects Incorporated has the following comments:
1.' The stein Mort entry to atrium is not 0 required fire exit. It Is an
additional convenience exit/entry only. It sholl not be marked
os 0 fire exit and will not require fire exIt assocIated hardware.
.2.
The primary reason for the vestibule at the atrium exIt/entry Is
to provide Harborvlew Center and Stein Mart each'
Independent control of their own security. Therefore, Stein
Mort wlll need to provide their hardware ,accordingly.
3. The elevator lobby is separated from the atrium with one hour
fire separatIon. Therefore. If the two pair of doors from Stein
Mort to vestibule are glass they will be required to be yvoshed
by fire sprinklers on both sides of fire separation partition.
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4.
Please Inform us os to vestibule, ceiling height Intended.
Respectfully.
al){~
Clark MacKinnon
CM/me
cc: Vlc Chordara. AlA - Assistant of Centrol Permitting
,BUI Boker ~
, . Michael Allen
Barry Strefaccl
AOIido Registration No. AACOO2172
I . , 100 MadiSon Street S\J./e 200
, lempo. Florida 33002,4704 .
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. April 15. 1996
Mr. Bill Boker
Assistant City Manager
City of CleOlWoter
112 South Osceola Avenue
Post Office Box 4748
ClealWater. ROOda 34618~748
Re: Harborvlew Center
Sub: Monies due the City from SteIn Mort
BILL, upon review of the correspondence concerning the subject on
the referenced project. It appears to me there may hove been on
error In Stewart Donnell's letter of December 12. 1994 to you,
He stated that stein Mart only owed the City 50% of the construction
cost of the work done by BIltmore (paid for by the City) on Stein
Mart's behalf. I belleve that Is Incorrect In that stein Mort should pay
the entire amount $33A93.00 to the City and add that amount to the
total leasehold cost of construction ($356.373). According to the
lease the City would then give Stein Mort 0 credit on theIr lease
payments equal to 50% of the total leasehold Improvements (356,373
+ 33A93 = $389,866) dlstrfbuted over three years. This Is quite different
than requiring stein Mort to pay only 50% of the construction cost of
this work .up front..
Of course. all of the construction cost performed by J. W. Raybon stllJ
needs to be verffled as required by your letter to Mike Allen of
January 13, 1995. To my knowledge you hove never received a
response to that letter.
Additionally. In accordance with the attached cost breakdown form
Jim Wood. stein Mort owes the City $9.937.13 for various utility costs .
paId by the City In their behalf from June through November of 1994.
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City of Clearwater
April 15. 1996
Page Two
If my above statements are correct SteIn Mart should owe the City
the followIng:
Construction work
Utilities
Please call If you hove questIons,
Enclosure
cc: stewart Donnell (with attachments)
Clark MacKinnon (with attachments)
Jay Raven (wfth attachments)
.1.'
$33A93.oo
9.937.13
S43A30.13
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CITY
OF
C-LEARWATER
POST OFFICE BOX ..7..8
CLEARWATER. FLORIDA 3."18-4748
Cltv Manager
May 6, 1996'
Mr. W. Michael Allen
Director of Real Estate
Stein Mart
1200 Riverplace Blvd.
Jacksonville, FL 32207
Dear Mr. Allen:
As you are no doubt aware, we have for some tinie been' awaiting information validating the
tenant-improvements construction costs applicable to the rent credit provisions of paragraph
IG-b of our agreement.
While we did receive a summary of these costs (your Oct. 24, 1994 letter to me), we have
yet to receive any form of substantiating evidence normal to an accounting exercise, and
agreed (my Dec. 14, 1994 letter to you) to begin rent payments based on your summary
figure of $356,372.00.
We are approaching the completion of our Harborview Center work and need to finalize our
financial matters now.
We have accomplished construction work for Stein Mart and paid out of our project funds an
amount of $33,493.00. We have also paid out of our project funds, for power, water and
sewer associated with J.W. Raybon's activities, an amount of $9,937.13. The $33,493.00
figure uJces into account any work Stein Mart did for us and is a balance due. The
$9,937.13 figure follows a prorata methodology and is for consumption solely by Raybon.
(I
. Equal Employment and Affirmative Action Employe,.
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. May 6, 1996
page two
. Since our project has paid bills for Stein Mart out of funds needed for project activities, we
request that you send us, as soon as possible, a check for $43,430.13. The full amount will
be added to the $356,372.00 and will enter into a recalculation and adjustment of the rent
credit and rent amount.
If there are other considerations of which I am unaware or have failed to mention in this
letter, please inform me so that we can equitably and swiftly finalize this matter.
Yours ~~, .
. IJ~~~
William C. Baker
Assistant City Manager
WCBlhma
attachments
cc: . Elizabeth M. Deptula, City Mariager
lay Ravins, Controller
H. Dean Rowe, FAIA, Rowe Architects, Inc.
Matt Rincon, Biltmore, Construction
~
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