03/06/1997
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City Commission
Meeting
. ..3 -6-97
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':;':'.' :.," n.~fe:. 3~3~97 Preliminary (W orksession) 1\genda and pap'erwork
:'~,', . that was in package' initially but then not continued onto
:,'. . 'Thillsday' s agenda is at the' back of this agenda pack.
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ACTION AGENDA. CLEARWATER CITY COMMISSION MEETING
Thursday, March 6, 1997 - 6:00 P.M. - County Chambers
1 . Invocation
2. Pledge of Allegiance
3. Service Awards
4. Introductions and Awards
5. Presentations
6. Approval of Minutes - Regular Meeting
2/20/97 & Special Meeting 2/18/97
(attorney/client)
1. Rev. Dennis MacAleer, Trinity Presbyterian
Church.
2. Mayor.
3. None.
4. None.
5. None.
6. Approved as submitted.
7. Citizens to be heard re items not on the Agenda
Michael Goliar, representing a group of seniors, requested reconsideration of moving ballroom dancing
to the Civic Center.
PUBLIC HEARINGS
8. Variance{s) to Sign Regulations for property
located at 23660 US 19N, Sec. 6-29-1 6,
M&B41.01, 41.02, 41.04, 41.05 &41.06
, (Branch Sunset Associates, Ltd.; Co,MP USA,
The Computer Superstorer SV97-01)
8. Approved 39 sq.ft, area variance to allow
189 sq.ft. of attached sign area.
Public Hearing - Second Reading Ordinances
9. Ord. #6123-97 . Annexation for property 9. Withdrawn by owner.
located at 1300 Idlewild Dr., Brooklawn Sub.,
Blk F, Lots 7, 8, 14-1 6 & part 6 (Douglas D.
Rosenbaum, A97-02)
10. Ord. #6124-97 - RS-8 Zoning for property 10. Withdrawn by owner.
located at 1300 Idlewild Dr., Brooklawn Sub.,
Blk F, Lots 7, 8, 14-16 & part 6 IDouglas D.
Rosenbaum, A97-02)
11.0rd. #6125-97 - Vacating W 2.5' of S 45' of 11. Ord. #6125-97 adopted.
5' North/South Utility Easement lying in Lot
17, Blk I, Northwood Estates Tract F, less
Southerly 5' (Bill and Stephany Broome, V96-
16)
12. Ord. #6133-97 - Annexation for property 12. Ord. #6133-97 adopted.
located at 2995 Union St., Sec. 5-29-16,
M&B 11.01 (Attention Home, Inc., A96-23)
13. Ord. #6134-97 - RM-a Zoning for property 13. Ord. #6134-97 adapted.
located at 2995 Union St., Sec. 5-29-16,
M&B 11.01 (Attention Home, Inc., A96-23)
3/6/97 1
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14. Ord. #6137-97 - Amending Secs. 2.5161
2.517 & 2.519 establishing special public
hearings for Penny for Pinellas Tax
14. Ord. #6137-97 adopted.
CITY MANAGER REPORTS
CONSENT AGENDA (Items #15-18) * Approved as submitted.
The following items require no formal public hearing and are subject to being approved in a single
motion. However, any City Commissioner or the City Manager may remove an item from the Consent
Agenda to allow discussion and voting on the item individually.
15. Approval of Purchases & Declaring items & asset listings surplus per 2/20/97 memorandum (Not
separate agenda items):
Two rear loader refuse collection trucks, Crane Carrier Corp., $220,440, funding provided by
City's master lease-purchase agreement (GS)
One jaws truck, Fountain Motors, Inc., $76,987r funding provided by City's master lease-
purchase agreement (GS)
One 9 yard concrete truck, Gator t=ord Trucks, $126,549r funding provided by City's master
lease-purchase agreement (GS)
Contract extension, front-end loading refuse containers, Wastequip Industrial, d/b/a Industrial
Refuse Sales, 317/97-3/6/98, est. $115,190 (SW)
Aluminum sulfate water treatment chemical, General Chemical Corp., 3/7/97-2/28/97, est.
$59,500 (EN)
Sulfur 'dioxide water treatment chemical, Allied Universal Corp., 3/7/97-2/28/98, est. $60,307
(EN)
Renovation of Holt Swimming Pool, Cox Construction Company, $40,887.50 (PR)
Declare items from General Services/Fleet Administration surplus to city needs; approve disposal
through Tampa Machinery Auction (FN)
Declare asset listings from WOW Investments, Inc., d/b/a "The Gym" surplus to city needs;
authorize disposal through on-site auction services from auctioneer to be determined (FN)
16. Joint Project Agreement (JPA) construction modification with FDOT for SR60 (Gulf to Bay Blvd,),
est. $22,077.30 (EN)
17. C.O.#1 to Reconstruction of Highland Ave., from north of Gulf to Bay Blvd. to north of Sunset
Point Rd., to Overstreet Paving Co., Largo, FL, increasing amount by $117,564.90, for new total
$4,398r634.46; approve time extension of 54 days (EN)
18. Modification to Work Order to Post, Buckley, Schuh and Jerniganr Inc., for additional engineering
design required by FDOT for Drew Street Widening Project, from Highland Ave. to NE Coachman
Rd., increasing the amount $59,065 (EN)
OTHER ITEMS ON CITY MANAGER REPORT
19. First Quarter Budget Review (eM)
a) First Reading Ord. #6135*97 - Amending
Operating Budget for FY ending 9/30/97 to
reflect increases and decreases in
19. Approved.
a) Ord. #6135-97 passed 1 st reading.
3/6/97
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revenues and expenditures for the General
Fund, Special Development Fund, Special
Program Fund, Water and Sewer Fund,
Solid Waste Fund, Stormwater Utility
Fund, Recycling Fundt Marine Fund,
Harborview Center Fund, General Services
Fundt Garage Fundt and Administrative
Services Fund
b) First Reading Ord. #6136.97 - Amending b) Ord. #6136-97 passed 1 st reading.
the Capital Improvement Program Report
and Budget for FY ending 9/30/97 to
reflect an increase in budget expenditures
to expand scope of projects in functional
categories of Fire Protectiont
Miscellaneous Engineering, Park
Developmentt Garage, City Hallt Sewer
System, Gas System, Utility
Miscellaneous, and Recycling, and to
reflect a decrease in budget expenditures
to reduce scope of projects in functional
categories of Police Protection, Marine
Facilitiest Building Maintenance,
Miscellaneoust and Stormwater Utility, for
a net decrease of $55,074
20. Mandaloy Avenue Streetscape Project - 20. Not Approved.
approve design concept shown to community
on 2/12/97 and award work order to Post
Buckley, Schuh & Jernigan for $1 50,000 to
provide partial design services in preparation
of construction bid drawings (CP)
21. Res. #97-12 - providing for termination of 21. Approved. Res. #97-12 adopted.
parking faciUties lease for the Park Street
G,arage, dated 8/28/86, with the eRA (FN)
22. Authorize Supplemental JPA #2 with FOOT 22. Authorized. Res. #97-09 adopted.
re constructing new airplane hangars 'at
Clearwater Airpark; Res. #97-09 - authorizing
execution of Supplemental JPA #2 with
FOOT (EN)
23. Neighborhood & Affordable Housing Advisory 23. Appointed Warren Hunt.
Board - 1 appointment (ClK)
24. Long Center Board of Directors - 1 24. Appointed Commissioner Hooper.
appointment (elK)
25. Ot"er Pending Matters 25. None.
CITY ATTORNEY REPORTS
26. Resolutions
3/6/97
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a) Res. #97-16 - Assessing property owners a) Res. #97-16 adopted.
the costs of having mowed or cleared owners' lots
b) Res. #97~17 ~ supporting the MPO's "Hang Up b) Res. #97-17 adopted.
Your Keys ... Don't Be a S.O.V."
(single occupant vehicle) program for week of May 1 2th
27. Other City Attorney Items - City Attorney reported Verhoven case was settled within parameters
set by the Commission. Also reported the Executive Committee of the Boy Scouts has voted not
to continue discussions ra sale of Camp Soule.
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28. City Manager Verbal Reports
Assistant City Manager reported the DDS voted to create a formal partnership with the CRA,
More details will be provided at the next CRA meeting. '
29. Commission Discussion Items
a) Recap of Savannah Trip - Continued to next Worksession.
30. Other Commission Action
Sul thanked Mr. May for CSX contact ~e Rail Road Crossings. Requested information re where
Clearwater resident parking passes can be used and from where they are obtained. Requested
the public be informed re Safe Place program.
Johnson questioned if the Mandalay Streetscape newsletter would continue. The Assistant City
Manager indicated a follow up report would be going out soon.
Johnson questioned the status of the Airpark FBO search. The City Manager indicated a
recommendation would probably be brought forward the first meeting in April.
Johnson stated Clearwater does not need a Love Sponge nightclub.
Sul requested a letter to be signed by all Commission members supporting Ruth Eckerd Hall's
. grant application.
Hooper reported the Commission has committed to 62 meetings with employees to "roll out" the
Vision Statement. The employees and City Manager staff were thanked for their commitment to
this as well.
Garvey requested another location be found for the Vision Statement meetings scheduled at the
Sailing Center because of difficulty with seasonal traffic. Staff wllllook at this.
Garvey announced Project Self-Sufficiency Clothes Drive 3/20/97; Paint Your Heart Out 3/8/97
and Saturday Farmer's Market.
31. Adjournment - 8:33 p.m.
3/6/97
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CITY OF CLEARWATER
Interdepartmental Correspondence
TO: Mayor and Commissioners
FROM: Cynthia E. Goudeau, City Cler~
SUBJECT: 'Follow up from March 3, 1997 Work Session
COPIES: Elizabeth M. Deptula, City Manager,
'DATE: ' March 4, 1997
In response to questions raised at the March 3, 1997, Work Session, the following answers are
in final agenda order;
Item #15 - Purchasing memo, Gym Equipment - see attached 1/21/97 memo to file regarding
requirements should the City wish to retain ownership of the equipment or provide it to a non-profit.
The Federal regulations cited in the memo are available in the Clerk Department. Personal guarantees
are not requested because people requesting this assistance generally do not have the capitalization
needed. The closing date for this particular loan was 9/26/95; the bankruptcy date is 10/10/96.
Item #16 - SR60 Resurfacing - please see attached memo from Engineering, sixth question.
Item #18 - Drew Street - please see attached memo from Engineering, first, second and fifth
questions.
Item #19 - First Quarter Budget Review - attached IS the five year history of the
Unappropriated Retained Earnings of the General Fund
Item #20 - Mandalay Streetscape - the Scope of Service for Post, Buckley, etc. is attached.
Item #22 - IPA Airplane Hangers - please see attached memo from Engineering, 4th question.
Item #24 - Long Center - I have contacted the Long Center and there appears to be nothing
that would prevent a Commission or staff member from being appointed to the Board of Directors.
Mr. Abdo to conflnn this when he returns on Thursday. We have requested information regarding the
responsibilities of the Board of Directors, as well as, the Board of Trustees.
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US DEPT HUO CPO
PAGE 02
1/21/97
Memo to File
Mike Holmes called on 1/16 to inquiry about gym equipment that
the City received after a company they provided a loan to filed
bankruptcy. Mike wanted to know what options the City has in
regard to the equipment. He wanted to know if they could sell
the equipment at fair market price or, let a non-profit use the
equipment, or let the City's Recreational Department have the
equipment.
I informed Mike that OMB Cir. Part 85.32 would be the regulations
that the City would need to use when equipment is involved.
Basically, the City haa the option to sell the equipment at a
fair market price to anyone that wanted to buy the equipment and
the money from the sale would become program income ( 85.32(e)).
Secondly, if the City wanted to provide the equipment to the
Recreational Department, they may do so, if the equipment is
located where low and moderate income persons could access the
equipment. Mike did say that the City park was located in a low
and moderate area.
Should the City want to provide the equipment to the non-profit,
there are two ways this could be handled.
1. They'could let the non-profit use the equipment (if the
equipment was used by low/mod income persons) by preparing a
written agreement between the non-profit and the City stating
the City is the owner of the equipment and that should the non-
profit go out of business that the equipment comes back to the
City. (The agreement would be a subrecipient agreement with all
the provisions at 570.503)
2. Or the City has the option to transfer title of the equipment
to the non-profit and regulations at 85.32(9) must be followed.
Basically this means that the grantee ahall be paid an amount
calculated by'applying the percentage of participation in
purchase to the current fair market value of the equipment.
The City also needs to be aware of the Management requirements
in Part 85, whether they opt to sell, transfer title or loan the
equipment by agreement.
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City of Clearwater
Interdepartmental Correspondence Sheet
TO:
Elizabeth M. Deptula, City Manager
Ri h. dB' C' E . -Pr; ~
. c ar. wer, Ity ngmeer 'P
FROM:
COPIES:
SUBJECT: Commission Work Session of March 3, 1997, Engineering Questions
DATE: March 4, 1997
The Commission asked several engineering questions at todayts Work Session, Following are the
questions and answers:
CD Question: What school is to be served by the proposed school crossing signals on the Drew Street
Widening project.
Answer: The Delphi Academy is presently proposed for this signal. The same crossing may arso be
arranged to serve the public Skycrest Elementary School as well. The FDOT was contacted regarding
this issue and they stated that a school crossing is required to serve any existing school, either public or
private.
(g)Question: Is the FDOT Drew Street Widening project approved by Pinellas County ~O.
Answer: Yes
@Question: Commissioners would like to see the Scope of Services for the Post, Buckley, Schuh and
Jernigan, Inc. for the proposed Mandalay Streetscape design assistance.
Answer: Scope of Services attached.
@ Question: When will the City receive the reimbursement from the FDOT for the Clearwater Airpark
Hangar Construction Project. .
Answer: The City will invoice the FDOT, upon final payment to the City's construction contractor.
FDOT will make final inspe'ction and process reimbursement within 30 days of their final approval of the
construction. Project is expected to be completed in April and reimbursement from the FDOT is
expected some time in June 1997. Project on schedule and on budget.
@Question: When is the scheduled completion for the Pinellas County widening of Drew Street from
Northeast Coachman Road to U. S, Hwy. 19.
Answer: Construction is scheduled to begin March 3. 1997 and contract time is 340 days. Construction
Completion is scheduled for Feb, 1998,
(f> Question: What is the construction schedule for the FOOT project to Resurface State Rond 60 (Gulf~
to-Bay Blvd,) from Highland Ave, to Sky Harbor Drive.
Answer: FDOT has scheduled the advertisement for bids for July 30, 1997. A schedule for receipt of
bids, award on contract and contract time has not yet been made by the FOOT.
ConvniJllon Work Seuion Question, Much J, 19!)7,tcj
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3-04- t 997 11.l2Ii5A.M
FRQ.4 CLW FINANCE 81:3 SG2 463S
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Analyab OrUolpproprlated RttaJned Earn1JJp oUbe GtD.ral Fud
Explanatton or Sip.itiwlt TraDJ!'" TolFrodl Retalnd EII'IlI.np
.,,~ Year 1992J93
0rii\nIJ Budiet ($2,941,330) Trwtcr _ R.eWned Earning,
Itopcwcau tho approprllllOD of Oanmd Fund
J'Of<<'VOS for die purchue of the Atriam.
r1m Quantr ('93,035) TtwtCt~ Retmncd Eamlnp
$494,135. ADA Trwition Plan
S 34.900. EroCf1lOll.cy Repairs to Mau Brothers
84,000. Trolley Services beach to downtown
20.000 - Outdoot canopies at Shufflcboord Club
PhcaI Yar 1993/94
Mid Year 51.424,292 Trwftr ~ Rdab.td Etmiuss
$439,000 . 01u.rcb or SekotolOlY UWcmCllt
$985,292 · Prucbbe " Ut1lfty laX (due to we.mer)
yOU' &d $4,092, 110 TrlDrter Ig, ~ B.tm1np
$1.9041,330 - Salo ot Acrium
$1,1$0.850 ~ nctrevtDUCI > expend.1b.uw for93J9.4.
lUcal Yhr 1994/95
Oriainal BudetIC ($3,036)30) Trwfcr Emm Rltlincd Euninp
$2.941,330. Conl1ruc;tioa otMSD
9',000 · Beach pavtUon
rim QI1arter ($190,11..) 1'rmst&t lJml R.cta.\oed EamiDp
RO,OOO'. Bordnwlbldy
S '.000 - Pkr 60 Towtr
S23.zn . RIaurtIct lIbrlry A ftr1 Puktna lots
S5O,ooo - OlmmPllity R.erpooso mltChln; fundi tor
North OreIDwood
S ',370 . lUIiq S1IrS Basketball
523,162 - C4mmunh.y ~ flClUlpment
S '.510 - Sm<<Ionoy rtpth1 to AIUHIX root
S 9.665 - To dote "M... ~" Spoc Pam proJcc(
S3P,OOO. ViIlon CIblt ~ttina c<lDb'Id
s 2,100 . Fax lUCblDet ror oommJ.ulooera
MId Yell ($390,000) Tr1DIr. f:J::Rm.R,DcalD od Eam1np
$125,000. ~ PhI.lUca rehab tad1Jcy
S 6$,000 . Soauily I)'ItCm for Ubrar)'
SJOO.OOO . Na1x)rMw CcrItet fnnUturo
Tblrcl Quarter (~110,200) Trwfer lmm Rttalned Eamblp
$1.<>00.000 . Emblbh rerirtment pool. Oenonl
Fund tmpJo)'*
$ 107.546. &vin'. Youth Oroup
$ 302.660. Lump awn IdJuJbncnts f",unIoa
C<XrtrIc:t
S 700,000 · Huborv5ew construcdon
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3..:e4-1997 111~ ' FRCN CLW FINANCe: 813 562 4S35
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Anal)'Jb oru..ppropriattti RetaIDed XarJ.1iup oftbt G.olTal Fund
Ixpluat108 ofSlgnUlcut TnDlfen ToIFrom Retaloed Eal'Dlap
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POST, BUCKLEY, SCHUlt & JERNIGAN, INC.
5300 W. Cypress Street, Suite 300
Tampa, FL 33607
NL\NDALAYSTREETSCAPEPROJECT
CITY OF CLEARWATER
SCOPE OF SE~VICES
ROADW A Y AND DRAINAGE DESIGN SERVICES
February 26, 1997
The City of Clearwater has retained Post, Buckley Schuh and Jemigant Inc. (pBS&J) to provide
Roadway and Drainage design services for the reconstruction of Mandalay Avenue from Causeway
Boulevard to Baymant Street. The City's Engineering Department will be managing this design
project as well as carrying out a portion of the design tasks. The following design tasks wi)) be the
responsibility of PBS&J.
l'ask 1 - Roadway I)csitPI Analy~i!l
PBS&J shall utilize the Cityts conceptual layout and survey information to determine an optimum
design solution, with due consideration to horizontal layout, vertical alignment and cross-sectional
elements. Work shall include survey data reduction (as necessary)t pavement design, quantities
computation, an engineer's cost estimate, and file maintenance. The City wiU be responsible for all
traffic analyses and access management issues.
As part of this task item there has been an allowance for two ofPBS&J's professionaJ staff to at1end
11 progress meetings to be held on a weekly basis with the City at PBS&J's Tampa offices:
Task 2 - Drainsl:e Analvsis
PBS&J shall study the conceptual design to detennine the inlet types and locations most appropriate
for the projecl Design calculations shall be completed for the system including a trunk drain with
a diameter of 30 inches. The off.site outfall of this trunk drainage shall be designed but not
documented for construction in this contract. Work shall include brief reports describing the
project's Drainage Design Criteria, Design High Water Elevations and overall Preliminary Design,
subject to City approval.
'(psk 3 - RoadwftY PlAns Produ~tioll
PBS&J shall produce roadway design plans for construction in accordance with standards suitable
to the City. Docwnentation shall include a cover/title sheet with key map and index of drawings;
Plan and Profile full size sheets (1"=20' scale) including layout infonnation and reference points;
Y;\COMMON\CtJtWAlERlMAND/u...A Y\SCOPa5COlU!.WPD
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typical section and notes; miscellaneous construction details; and cross-sections. Intersection
profiles and driveway profiles shall be analyzed but not included ,in the plan set. All construction
details relating to streetscape features such as brick pavers, curbing, and kiosks shall be provided by
the City.
Task 4 - Draina~e Plans Production
PBS&J shall produce drainage design plans for construction in accordance with standards suitable
to the City. Docwnentation shall include set~up notes for all drainage structures, summary of
drainage structures and lateral ditch sheets as required. An overall drainage map worksheet shall be
submitted for City's file, but shall not form part of the plan set. Erosion control requirements shall
be provided by reference to FDOT details.
:Task S ~ Traffic Control Analysis and Plans Production
PBS&J shall study the design concepts as they relate to constJuction phasing, and shall determine
an optimal method of maintenance of traffic for approval by the City. Docwnentation shall include
typical sections, general notes, phasing notes, and plan sbeets depicting two phases of construction
with temporary signage and pavement markings, as necessary. PBS&J shall be responsible for
obtaining FDOT approval of the rep.
Task 6 - Additional Expens~
Additional expenses are anticipated in the completion of the above design tasks. Reprographics
necessary to accommodate two plan set submittals (preliminary Design Submittal and Final Design
Submittal) for City review are included in this work order. AU reimbursable expenses are tabulated
in the accompanying fee estimate sheets.
Information to Be Furnished by the Citx
The following work shall be the responsibility of the City or may be included in PBS&J's scope of
services via a subsequent work order.
1. Overall Project Management and Coordination with utility companies, public concerns and
other entities relating to the project.
2. All traffic analyses and access management assessment.
3. All control survey and topographic survey will be supplied in AUTOCAD fonnat at the
Notice to Proceed meeting. Any survey requirements subsequent to this time shall also be
provided by the City.
4. AU geotechnical investigation and analyses necessary for pavement design.
Y;\coMMON\CLRWATEJ1.\MANDAlA Y\SCOPE\SCOPE01.WPO
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S. . All pennitting design. correspondence. coordination. negotiation and fee provisions.
6. All construction details relating to streetscape features such as brick pavers. curbing. and
kiosks.
7. Signalization Plans.
8. Signing and Pavement Marking Plans.
'9. . Lighting Plans.
10. Utility Relocation Plans.
. "
11. . Contract Specifications and Technical Special Provisions. .
'12. . . . Bidding phase documentation and assessmentS.
13. cOIistruction Phase liaison and CE&I services.
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C I T Y OF C LEA R W ATE R
Interdepartmental Correspondence
TO: Mayor Garvey
FROM: Sally Thomas, City Clerk Assistant
SUBJECT: Invocation
COPIES: Cynthia Goudeau, City Clerk
DATE: . March 6,' 1997
Tonight's 'invocati~n will be oft"ered by Reverend Dennis MacAleer of Trinity
Presbyterian Church, 2001 Rainbow Dr., 34625
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Clearwater City Commission
Agenda Cover Memorandum
Me.,ln:'::.:: ~~I~~J
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SUBJECT:
Variance to the Sign Regulations; 23660 U.S. 19 N.; Branch Sunset Assoc. Ltd.; COMP USA, The
Computer Superstore (Owner/Applicant); Collins Signs (Representative).
(SV 97-01)
RECOMM EN DA TION/MOTION:
Approve an area variance of 39 square feet from the permitted 150 square feet to allow 189
square feet of attached sign area, on property identified as Sec. 6-29-16, M&B 41.01, 41.02,
41.04, 41.05 and 41.06, for meeting Sec. 45.24, Standards for Approval, items (1 )-(4).
IS and that the appropriate officials be authorized to execute same.
BACKGROUND:
· This property is located on the west side of U.S. 19 N., south of Sunset Pt. Rd., and is in the
Commercial Center zoning district.
· The applicant is requesting an area variance of 39 square feet from the permitted 150 square
feet to allow 189 square feet of attached signs.
· The proposed signs will be placed on the north side of the building over the store entrance.
RevIewed by: ,}1g9.t'1~~t~Jt~~e,~ry~~~t,~,...,<:.,w~ Costs: CommIssion Action:
Legal UTt{f~trN"j~l{~~~r~r:r :H~;~~s;,t~~ ~~.~k~ . P.!m'J)I~~II)".::;'i::i'?'):':':" " ri,'/,::F::.'"('N/A.':: 0 Approved
Budget ~@WP;:N/A;{'i;(:;:~t?;:{; . S Totlll 0 Approved w/Condltlon.
Purchll.lng (~~~~t~~r~:,Nl~'f::q~~tt ~i;~'i~ff!!I",'<V(\;; f:?~~:::~:~':::~:.~~::.\~~ f?t\: ~'~;.:"r: ~IU. 0 Denllld
RIsk Mgmt. ~:~~.;~~~~.:t.~ N I A'.~~i;.f!f.~Y~.:: Current FS.CIJl Year 0 Continued to:
IS NN~wtN/A#?kYj; Funding Source:
ACM ri~t:~~~~yl~~~lk':<(':'~? 0 Cephal Improvlmlnt:
CRT W..... .~<.... ~:~~~~:;.r{.:~~ Advertl..d: 0 Ope retlngt~;. ,\:)"y.;:>:/) :r::~'::' .\/
~ ~~l~~~~ili&i!l~J~ 0 Attachments:
Other: ~;.:);';(:.~~:~.;.:':;):~~:\~::L.~:~:t.; :"( i t
11)) tA~pjt~~J~q~?::/;;~'{ ;::~~~;:i':::Zi,/::::::
Submitted _. 0 No' RequIred Appropriation Code Appllclltlon Work.heo,
hV: ~ Affected Parties: ;~:~:;:. ::~ ~'{~.:~ :;~.:. :.~. ~ ~)~~ .;:" (}~~';'~L' ;:~ t:~ .:::ri~ l~}~~;~t;) i ~ )}~{i.;t~~~~:~~ ~r~;;~~~1; Map.
c,a..... iii No'lfled 0 None
D Not Rlqulr.d
o Printed on rlcvcl.d papllr
..........
SV 97-01
Page 2
The following table provides summary information regarding the proposed sign:
'1:;~;/:~\M:~\~W1~~;ti~i{t1;::l:;i:ri~f~~r:rH~1l~H}:t;;?i,:::;':,i::>?::,{':~m;:J~:~:::\}:!{:~:; '1i1j~{J:r~';i;"';"<}:X;::;pi6:"ri'$~ir:.:::.::~::):::}::,:;' :':,,:'.: L.,: .:':,::::!::: '~'~~':,:.:~;:,:;~.~::::'fi~H~i:~~.~:.::{:;;.~:[t;;:.:;~:1!:~::(~'
...........v ...".....<...............' .... p..... ......
Type of signs Attached Yes
Location/orientation of signs North side of building Yes .
Area 1 89 sq. ft. 1 50 sq. ft.
Staff Comments/Analysis:
Existing conditions support approval of the requested variance; specifically:
. . The attached signs will be located over the store entrance oriented north toward the parking
lot. The signs will be perpendicular to U.S. 19, visible only to southbound traffic.
. The signs will be back approximately 250 feet from the U.S. 19 right-of-way.
. The variance Is a relatively small departure from the code given the orientation of the signs
and the distance from the right~of-way. The requested variance is a 26% deviation from the
code.
. Approval of the requested variance will not detract from the appearance of the City.
;{:;~~~~:~~t?~~~~))fR~~:~%)t~tl~\~:~r;:~:/;i~::~?/~:~;~:::~~,~'~::;/d\~)~~iA?r\/f/-:~::~;}:::;:":.":;:~~::;:.:.~t::~..~.:~..:>.;~~~.:c::.:;: :~.:: :(-: '~:"""~~ c::'-:" .::~/~::c:::~'>' . .:: . .:.r. ;::':::~.::':. ): :::::.. ::.::.~ :,;.:.:.~ .' ". :.: c~:': ,,:,:,:, ':>:::/.t. ':~::. :V.~:" . ,.:'::,:,,"..:!:'
~.....e""'" .,."...~.,.. ... o"'Yw""""" ..".....w... ,...,....,~A..'SURROUNDING.LANO USES'" ..' . ',::,::/,:':::.:;r::.'::,::.::.:'.;
::~rit:~'M~~lt~1~~t.~~ij~{~~(Fq~:~:;"t~~~:;~~~\~:~~':=/r~\:};.~t(~~~t;:/J;~/\~{~::i:~....~c:........: ",..,.....~.:..:.. :....... .... . ./. . ..; '. ....;..... .. ....... ::.y::.:/,:\:.:-/:.>'<;'/. >: ;":0,... :;.;....~ '.: '.' ;:~.::;;.;...:::.c:: '/::~:::::-;::~.::':\::' ,.,.
Direction Existing Land Uses
North Bank and gas station
South Vacant
East Vacant
West Florida Power right-of-way
Applicable Variance Standards:
To receive variance approval, a request must meet all four standards for approval. Based upon
review and analysis of the information contained in the application, staff finds that approval of the
requested variance meets the standards. In particular, the following standards do appear to be
fully met:
1. There are special circumstances related to the particular physical surroundings, shape or
topographical conditions applicable to the land or buildings, and such circumstances are
SV 97~01
Page 3
peculiar to such land or buildings and do not apply generally to the land or buildings in the
applicable zoning district.
2. The strict application of the provisions of the code would deprive the applicant of the
reasonable use of the land or buildings.
3. The variance is not based exclusively upon the desire for economic or other material gain by
the applicant or owner.
4. The granting of the variance will be in harmony with the general purpose and intent of the land
development code and comprehensive plan and will not be materially injurious to surrounding
properties or otherwise detrimental to the public welfare.
Relevant Previous Decisions by the Commission:
ATTACHED SIGN AREA
:~ >.::.~:~;~ {.;~ .:.{; ;:;::..~ s:~:;"... :':S~'~-':.>~: T i~B~~~})il !i~~;~~i[\;:;:\;I;l~~ :'VARiA"~JCES:::':{?:"::/";':;::':::/::";;';:;::' :~::.:~:>>v:. ;:~Me:EfTU~JG':':::: .,::.
"CASS"!#~:~''''':^~ '.~ . . ~'. ':.".1': .c~..
~~i!~r.ii;1i~10f~~tllil!}, :i"~g9Q'~~f'SfJ7~e~)'~~~:;]~;t';:1t::i.J'~'f:~~. . .............<.
~~:;.~:: ;":~:- ;...~ :.-;:. '..~ ;: , ::::.: ,;c. : .:".?':: :~':~::;;.c :,.
'OATE' ...... . ..'
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SV 92-1 9 27001 U.S. 1 9 J.C. Penney Co. 329 sq. ft./Denied 1 0/1 5/92
SV 93-58 23660 U.S. 1 9 Lurias 88 sq. ft./Denied 9/1 6/93
SV 93-37 20505 U.S. 1 9 Burdines 1 85/1 85 sq. ft./Denied 1 124/94
SV 93-32 20505 U.S. 1 9 Poston's 1 94 sq. ft./Approved 217/94
SV 93-39 20505 U.S. 1 9 Dillard's 21 .26 sq. ft./Approved 411 9/94
SV 93-65 24791 & Ken Marks Ford 1 28 sq. ft./Approved 611 6/94
24826 U.S. 19
SV 93-68 25749 U.S. 1 9 Savings of 37 sq. ft./ Approved 8/3/95
America
SV 95-40 21 70 Gulf to Albertson's 1 92.3 sq. ft./Denied 1 015/95
Bay 81 .5 sq. ft./Approved
SV 96-1 8 2571 Drew St. Pinellas County 1 5.62 sq. ft./Approved 1 013/96
Teachers Credit
Union
SV 96~20 1 661 Gulf to Smart & Final 22 sq. ft./Denied 1 011 7/96
Bay Blvd.
SV 96-25 21 70 Rainbow AAA Auto Club 1 27.8 sq. ft./Denied 1 1 17/96
Blvd. South 33.6 ft./ Approved
sq.
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SV 97~Ol
Page 4
VARIANCE WORKSHEET ~ CASE NUMBER SV 97-01
STANDARDS FOR VARIANCE
APPROVAL
(1) There are special circumstances
related to the particular physical
surroundings, shape or topographical
conditions applicable to the land or
buildings, and such circumstances are
peculiar to such land or buildings and
do not apply generally to the land or
buildings in the applicable zoning
district.
(2) The strict application of the
provisions of the code would deprive
the applicant of the reasonable use of
the land or buildings.
(3) The variance is not based
exclusively upon the desire for
economic or other material gain by the
applicant or owner.
(4) The granting of the variance will be
in harmony with the general purpose
and intent of the land development
code and comprehensive plan and will
not be materially injurious to
surrounding properties or otherwise
detrlmentaJ to the public welfare.
STAFF FINDINGS
· The attached signs will be located over the store
entrance oriented north toward the parking lot.
The signs will be perpendicular to u.s. 19, visible
only to southbound traffic.
. The signs will be back approximately 250 feet
trom the U.S. 19 right-at-way.
· The variance is a relatively small departure from
the code given the orientation of the signs and
the distance from the rlght-of~wav. The
requested variance is a 26% deviation from the
code.
· Approval of the requested variance wiJI not
detract from the appearance of the City.
The requested area variance Is reasonable to
identify this use given the orientation of the signs
and the distance of the signs from the U.S. 19
right-of-way.
The requested variance appears to satisfy this
condition.
The sign regulations were adopted with the Intent
of enhancing the visual quality of the City's streets
and landscape in order to protect the value of
properties and the weJl-belng of the local tourist
oriented economy. The granting of this variance
appears to be consistent 'with this intent.
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CENTRAL PERMITI'ING DEPARTMENT
100 SO. MYRTLE AVE., 2ND FLOOR
CLEARWATER, FL 34616
PHONE: 562-4567; FAX: 562-4576
INSPECTION LINE: 562-4580
SIGN VARIANCE APPLICATION
PROPERTY OWNER(S) NAME & ADDRESS: REPRESENTATIVES(S) (if any) NAME & ADDRESS:
.
lsv# '17.'01 I
lAic.
h i:kP 0
kt. 363'0
. :g 111 r;:J () ;:.e.
. TELEPHONE: ( ) TELEPHONE: <3?~) q i 3 - 8oot)
ADDRESS OF SUBJECT PROPERTY:
2-3&;&0 lJ!J It; "..)Pj:..77J CLVrf!.Wkjlf;J!..) ~I-
NAME OF BUSINESS (IF APPLICABLE):
CCJ#l(?tI>// 77ft CCJt11F'uTb~ 5uf'~~TtJI-€.
ZONING DISTRICT: LAND USE CLASSIFICATION: LAND AREA:
L
LEGAL DESCRIPTION OF SUBJECT PROPERTY:
CD
Attached '7U h ~ z,.. M " B
*PARCEL NUMBER: I I I 100Ct:;01 , 0 0 Z. 2--0
*This information is available {rom your tax receipt or contact Pinellas Co. Property Appraiser's Office at 464.3207.
If more than one areel number attach 8 ~ x 11 inch sheet.
DESCRIBE SURROUNDING USES OF PROPERTY
North: i>A?J JC- &, ~ G rkI, f) IJ
South: t/..t-C.1-J 1
VARIANCE(S) REQUEST:
East: 1I..+ (, ,+-,J J
West: Ff" fOwU
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STANDARDS FOR APPROVAL: A variance shall not be granted by the City Commission unless the application
and evidence presented clearly support the following conditions:
1) There arc special circumstances related to the particular physical surroundings, shape or topographical
conditions applicable to the land or buildings, and such circumstances arc peculiar to such land or buildings nnd do
not apply generally to the land or buildings in the applicable zoning district because:
ihlT ./-t./. ~no;J Or ;r/t: WrJtlf'tA>,4 .J,J-I)6 ~ f:...L'it;,JLJI M/.. I :1
~ Hkl)) .+-r -t ~/c;;.){ WILL J)f!: rh6w'.!;O H:...OJVI. fft-St
Tt:..ti;.b H-€.. !jV'/&-I-;(!,.t-f7i.J6 Tr)8 l/I&~.) HortA ." e ,41t')TO?,,,,,,'G f'uPt.,c.."
2) The strict application of the provisions oC the code would deprive the applicant of the reasonable use of the land
or buildings because: .
Pr' ,~t;te fIr L/If,~PIL.'~ ry lV)..j~ 76.1' b4~ ;::,;;,o:v1 $-16//J (),~
w.4- A'5 J;it:.-d .15. '7>ft: dre- ~'I p;e;..p VOl 151 l-IT PM r Tb rf?/?.-E.-;; j\.f?.4-12..
f). S I .' ,f "'~ r.? ,I ,? i-I' . -&.-'( t?,e" r~ n46E-"
3) The variance is not based exclusively upon a desire Cor economic or other material gain by the applicant or
owner because: A I t: ~ A J . I
t.tJl1-t(JUSA i..5 ~7Te'HJ'117J.J~. 71J c:...).TI4-&t-I~fI ff'J 1'v{r~-'C...s:>IJC: tX>/~7i,JC:f II......
~ .....- b/lr:;-i!.. I.J lJ?ot.e S?~Ve 77-f&l~ (A.~77lh1;fi:.i'..J. -,rJe
?rM.ntl,vl7" . ,41-/1) "n ~U . n;:: I wi .4:-no,J ~~J' ;+"J I
t:R- 'P/L>i t4~
4) The granting of the variance will be in harmony with the general purpose and intent of the Land Development
Code Bnd Comprehensive Plan and will not be materially injurious to surrounding properties or otherwise
det.r)mental to the public.welfare be<llluse: . _ J . . J _ J
71IE 4/7-E CJt:- /lie !7hk.~ 'k1Jo 7fft:. 5HofPJ~6 CI'/Al-ru Ie. ~tfCH TJ-/-~l/'l 17--/)5;>
S.t?u./J-{!.t ff{)Ti-1&l.... WIU ~-rePl M/.> /1fpA,t"f!-I47Et- . Ice;Jnr:.. Tl-li::; k<.,fflClv'
tUt:IA-~ .; ~t--t;s. bOT}-} t: ,5"' Of!- JAiLE:.t2- t.ElTf:..?J: ~'/.J J ))4L- S&.l..u'tre.
(J Tff6t.. {t$."C,.t; e/.> I 6 15" t::>
THIS SUBMISSION GIVES AN APPLICANT THE OPPORTUNITY TO REQUEST THE VARIANCE AND
APPEAR BEFORE THE DEVELOPMENT CODE ADJUSTMENT BOARD. FEES PAID ARE NONw
REFUNDABLE REGARDLESS OF BOARD ACTION. BY SIGNING THIS DOCUMENT I AM
ACKNOWLEDGING THAT ALL FEES PAID DO NOT GUARANTEE APP OVAL OF THIS
APPLICATION. ./ 1
SIGNATURE OF PROPERTY OWNER (OR RESPRESENTATlVE): Ph IV \J...i.-,. - C....,li4t.,/; 5/t-,J'~ /......./:.
~,..E,VI~.p (Include positio nnd name of company if applicable)
2/ S f'J1> -..- ~ S .,^-o of-€. "
Sworn to and subscribed beCore me this J t~ day oC t4-0li.A-,e. , A.D.. 19 '1 7
by ~ S rv\ 0 " .L-ii:- , w is personally kno to me or has produced
/tt-ft6. I I L _ l'
ntification. STATE OF FLORIDA. COUNTY OF 7.10 ~ ~.~ I Cl--\
Commission:
- -
Nemc of Notary typed, printed or stamped
:::-,1.'~~"/r~--t"~~"r'\.n. r"r lq.;.l'.:."~lt~\ .~~-: t"..t.7\
:., . . '. . j.' ~. ," I . :. ~ ; .'. 11:. '". . ~ I..
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NOTES:
. PROPERTY OWNER OR REPRESENTATIVE MUST ATI'END HEARING.
. APPLICATION SHALL INCLUDE A CURRENT AND ACCURATE SI'l'I~ PLAN,.
. FOHM " SIGNS VAnIANC~; (.Jllnunr~' 30. won H }o.0003
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'AIS'!'J-O C h'"T'H-'S
January 23, 1997
Mr. Steve Sarnoff
Central Pennitting Depnnmcnt
City ofClenrwnter
2nd Floor
100 S. Myrtle Avenue
Clearwater. Florida 34616
Re: SlIlIset 19 Shoppillg CelUer
Clearwater. Florida .
Dear Mr. Sarnoff: .
TIlis letter. verifies that the property owner, Sunset Associates, Ltd,' authorizes Collins SigI.s and/or their
representatives to pull pennits nnd/or apply for varinnces and install storefront signage located at 23660 U.S, 19 N.,
Clearwater, Florida for Comp USA.
.. Please note Camp USA '5 storefront signage dmwings must be approved by Landlord. prior to fabrication and
installation. .
BY:
CNM Associates
ITS:
Property Mnna~er. A~cnt
SIGNED:
&L/ /~f
Bill Phillips, Agent for wner
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DATED:
NctA:Y Publio. ~bb t:::.'ntt., J.lr.'J~.~jn
My CC'1imlsslon Explrec O~t. 2;1. : ~$::l ~
Sworn 10 and subscripted bl!jore me Ihis )..3!::!-dayof
~ ,19,jJ.. Allanta, Georgia .
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NAME:
SV # ~7~01
ATLAS PAGE: 2638
BRANCH SUNSET ASSOCIA TES / COMP USA
PUBLIC HEARING DATE: MARCH 6, 1997
SEC: QQ.1WP: ~ S RGE: 12 E
CLEARWATER CITY COMMISSION
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Rec\J re '?'
..CITY OF CLEARWATER
Sign Variance
Thursday, March 6, 1997
6:00 p.m.
Presented By:
, Collins Signs Inc.
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FILE No. 230 03/03 'tJl 18:25 ID:LANIERFAX6500
PAGE 1
r:J
March 3, 1997
Ms. Olda Maniu
Collins Slgnagc .
4255 NQpfcr field Road
Dothlll\., Alabama 36303
Rt:. Comp fJ.\'A ~Yo'df~'" S;PIl'Kt
Slfrtl,d 19 Shopping ("errt"
Clellrwtdn. Florida .
Denr Carla:
(:) We arc in receipt of your storefront slgnagc drawing5 for the Comp USA stora at lhc ilbovc:-rcfcrcnced proJl:Cl.
Pleasc be advised that this liignage is .. ApprovCd'" (Copy attlchcd). .
^ copy of this plan will be mllintalncd III tills office for comparison Ulthc finnlstore constructioll,
. This sign contmctor is reqlllrc4 10 obtain, pay for and meet all requirements ofllie Chy of Clearwlttcr. Any
revlsfons made upon the Cfty's Icview. plcnsc 5Ubmir li8me to LnndloTd for approval.
Shollld you have Rny qucstioM regardJng Ihis approval. please feel free to contact me at 4U4l86".7022.
Sincerely,
~~,~
Celia O. Barlow '.
ConSlnlclion M<ma~r
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REALTY, INC.
R.ECEIVED f<e = 9+10
MAR 04 1997
r~'arch 3 1997
'')!TY (;LERl( DEPt
City Commission
City of Clearwater
p.O. :eox .74S
Clearwater, li'l
Dear Members of the Co~m18sion,
This letter is in regard to ~he application for Annexation of the
property known as 1300 Idlewood Driye Clearwater, Fl. Erooklawn Sub.
Elock ~ lote 7&8, 14-16 , and part of lot 6(Douglae ~. Rosenbaum.)
it. 97- 02 . .
Please be adYised that the Owner(nouglas !. Rosenbaum)wishes to
withdraw the. al1nexatlon request. effecti..,e immed iatly due to the
fact that the staff haa recom~ended'single family zoning aftd not
RM 8 as requested by Owner.
Sincerely yours,
~~
Allan R.osenbaulI
Owner representative
.,
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. 1316 ALT. 19. PALM'HAABOR. FLORIDA 34683. PHONE 813-784-3620. FAX 813-787"7424.
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,
ORDINANCE NO. 6123-91
9
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED AT THE
NORTHEAST CORNER OF THE INTERSECTION OF BETTY
LANE WITH IOLEWllD DRIVE, CONSISTING OF PART OF LOT
6, LOTS 7, B, 14, 15, AND 16, BLOCK F, BROOKlAWN
SUBDIVISION, WHOSE POST OFFICE ADDRESS IS 1300
IDLEWJLD DRIVE, INTO THE CORPORATE LIMITS OF THE
CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY
TO INCLUDE SAID ADDITION; PROViDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depleted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The followlng-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
The South 40 ft. of Lot 6, all of Lots 7, 8, 14, 15 and 16, Block F,
Brooklawn Subdivision according to the map or plat thereof as
recorded in Plat Book 13, Page 59, public records of Plnellas
County, Florida. (A97-02)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of CleaJ'VJater Comprehensive Plan. The City Commission hereby accepts the
dedication of all easements, parks. rights-of-way and other dedications to the public which have
heretofore been made by plat, deed or user within the annexed property. The City Engineer, the
City Clerk and the Central PenniUing Director are directed to Include and show the property
described herein upon the official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, inclUding the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida. within 7 days after
adoption, and shall fite a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
~February 20. 1997
f
. Rita GaNey, Mayor-Commissioner
Attest:
Cynthia E. Goudeau. City Clerk
ordinance No. 6123-91
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-
PROPOSED ANNEXATION
AND ZONING
OWNER: Douglas D. Rosenbaum A:iZ..9l
ADDRESS: 1300 Idle wild Dr. PROPERTY DESCRIPTIQN: Brooklawn Sub., Block F.
, lots 7 & 8, t 4.16, part lot
6
LAND USE tLAN ZONING
COUNTY: Residential Urban R.4
CITY: Residential Urban AM 8
ACRES: 0.67
RIGHT -of.WA Y: ACRES:
ATLAS PAGE: 251 B SEe: 03 TWP: 29 S RGE: 15 E
PLAW~ING AND ZONING ROARO' Frb 4, 1997 CITY COMMISSION: Feb 20. 1997
..-. . . . . . -
,~x II J B 1 T ,\
"
. "
QRDINANCE NO. 6124-97
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY ZONING
CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST
CORNER OF THE INTERSECTION OF BETTY LA.NE AND
IDLEWlLD DRIVE, CONSISTING OF PART OF LOT 6. LOTS 7. 8,
14,15 AND 16, BLOCK F, BROOKLAWN SUBDIVISION, WHOSE
POST OFFICE ADDRESS IS 1300 IDLEWlLD DRIVE, UPON
ANNEXATION INTO THE CITY OF CLEARWATER. AS SINGLE-
FAMILY RESIDENTIAL e, (RS-B); PROVIDING AN EFFECTIVE
DATE.
10
WHEREAS, the assignment of a zoning district classification as set forth In this ordinance
Is found 10 be reasonable, proper and appropriate, and is consistent with the City's comprehensive
plan; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, Is hereby
zoned as indicated upon annexation fnto the City of Clearwater, and the zoning. atlas of the City is
amended, as follows:
Property Zoning District
The South 40 ft. of Lot 6, all of Lots 7.8, 14, (RS-8) - Single-Family Residential"Elght"
15 and 16, Block F, Brooklawn Subdivision
according to the map or plat thereof as recorded
In Plat Book 13. Page 59, public records of
Plnellas County, Florida. (A97-Q2)
Section 2. The Central Permitting Director is directed to revise the zoning atlas of the City
In accordance with the foregoing amendment.
~ection 3, This ordinance shall take effect immediately upon adoption, subject to the
adoption of Ordinance No. 6123-97.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
.~ebruarv 20. 1997
Rita GaNey. Mayor-Commissioner
Approved as to form and
legal sufficiency:" .,'. .',. ,
Attest:
Cynthia E. Goudeau
City Cieri<
Ordinanc. No. 512t-"
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PROPOSED ANNEXATION
AND ZONING
OWNER: Douglas O. Rosenbaum A:D1....Q2.
ADDRESS: 1300 Idlewild Or. PROPER:rY DESCRIPTION: Brooklawn Sub" Block F,
, tots 7 & 8, 14-16, part lor
6
lAND USE eLA~ ZONINJJ
COUNTY: Residential Urban R.4
CITY: Residential Urban RS 8
ACRE&l 0,67
. RIGHT -of.WAY: ACRES:
ATLAS PAGE: 251 B SEe: 03 TWP: 29 S RGE: 15 E
LA r;'m\'G AND 20"'INO flOAI=lD' Ft'tl 4, 1997 CITY (,O~~""SSJON' ft'b 20< 1997
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Ordinance 6124-97
.. .: ~.
Q8DINANCE NO. 6125-97
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE WEST 2.5 FEET OF THE
SOUTH 45.0 FEET OF THE 5.0 NORTH/SOUTH UTILITY
EASEMENT LYING IN LOT 17, BLOCK "1". NORTHWOOD
ESTATES TRACT F, LESS THE SOUTHERLY 5.0 FEET;
PROVIDING AN EFFECTIVE DATE.
\ I
WHEREAS. BILL and STEPHANY J. BROOME, owner of real property located In
the City of ClealWater, has requested that the City vacate the utility easement described
in Exhibit A attached hereto; and
WHEREAS. the City Commission finds that said easement is not necessary for
municipal use and it is deemed to be to the best interest of the City and the general public
that the same be vacated; now. therefore.
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The following:
West 2.5 feet of the South 45,0 feet of the 5.0 North/South Utility
Easement lying in Lot 17, Block "In, Northwood Estates Tract F, less
. the Southerly 5.0 feet, as recorded in Plat Book 77, Pages 46 and
47, of the pUblic records of Pinellas County, Florida, (V96-16)
is hereby vacated, closed and released. and the City of ClealWater quitclaims and
releases all of its right, title and interest thereto.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED .
February 20, 1997
Rita Garvey
Mayor-Commissioner
Approved as to form and
and legal :sufficiency:
~ ~----c--
John Carassas
AssJstant City Attorney
Attest:
--
Cynthia E. Goudeau
City Clerk
Ordinance No. 6125-97
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THIS IS NOT A SURVEY NORTH
VAC96-16.dwg SCALE: N. T.S.
... DRAWN BY: RBW
DATE: 1/16/97
rVIITtJTT ",,11 "..,l~ "''''''..n f,. t '11;..0.,
\ \
ORDINANCE NO. 61 a3.:n
AN OROINANCE OF THE CITY OF CLEARWATER, FLORIOA!
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
SOUTH SIDE OF UNION STREETt WEST OF MCMULLEN
BOOTH ROADt CONSISTING OF M&B 11-01 IN SECTION 5.
TOWNSHIP 295. RANGE 16E, WHOSE POST OFFICE
ADDRESS IS 2995 UNION STREET, TOGETHER WITH THE
ABUlTlNG RIGHT-OF-WAY OF UNION STREET, INTO THE
CORPORATE LIMITS OF THE CllY, AND REDEFINING THE
BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION;
PROVIDING AN EFFECTIVE DATE.
\~
WHEREAS. the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes. and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, thereforet
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA: .
$ection 1. The fol1owing-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly;
See Exhibit B attached. (A96-23)
Section 2, The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Commission hereby accepts the
dedication of all easements, parks, rights-of-way and other dedications to the public which have
heretofore been made by plat, deed or user within the annexed property. The City Engineer. the
City Clerk and the Central Permitting Director are directed to include and show the property
described herein upon the official maps and records of the City.
SeQJion ~. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinanoot Including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County. Florida, within 7 days after
adoption, and shall fite a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
February 20t 1997
Rita Garvey
Mayor-Commissioner
Approved as ~6" fonn and
legal sufficiency: .
. ,. . Attest:
Cynthia E. Goudeau
City Clerk
Leslie K. Dougall- id s
Assistant City Attorney
OrdInance No. 6133--97
. ..' I. -.., ~.
44
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PROPOSED ANNEXATION
AND ZONING
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OWNER:
ADDRESS:
Attention Home.
A:~
PROPERTY DESCRIPTION:
Soe 05-29-16, M&811.r.1
2995 Union St
LAND USE P~
COUNTY:
CITY:
Residential Suburban
Residential Suburban
20NIN~
A.E
RM 6
ATLAS PAGE: 255B
:-,...':.......~>...: to~:'..... ,."..... ~~. ..:"~:"',." . '....
'PLA"NN"lNG' AND ZONING BOARD:
I\CRES: 4.03
RIGHT-af.WAY: ACRES:
SEe: 05 TWP: 29 S RGE: 16' E
MAY 21. 1996 CITY COMMISSION
EXHIBIT A Ordfni"lllce No. 6133..97
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lEGAL DESCRIPTION
The East half of the North half of the NE 1/4 of the NE 1/4 of Section 5,
Township 29 South, Range 16 East.
lESS AND EXCEPT THE FOllOWING THREE PARCELS:
Commencing at the NE comer of said Section 5, thence N 89050.26" West
458.56' along the North boundary of said Section for a point of beginning, thence
South 006'39" West 208.71 \ parallel to the West boundary of the aforesaid tractl
thence North 89050'26. West 208.71', parallel to the North boundary of the NE
1/4' of said Section 5, thence North 006'39" East 208.71', along the West
boundary of said tract. to the intersection with the North boundary of said
Section, thence South 89050'26" East 208,71 to the point of beginning,
containing one acre.
A parcel of land lying in the NE 1/4 of the NE 1/4 of the NE 1/4 of Section 5,
Township 29 South, Range 16 East, being described as follows: Begin at the NE
comer of Section 5, Township 29 South, Range 16 East and run N 89050'26"
West 277.56' along the North section line of said Section for P.O.B., thence S
Ob06'40" West 670.32'. thence N 89049'18" West 136.0', thence N 0006'40" East
670.23\ thence S 89050'26" East 136.0' to point of beginning. Less the North
33', thereoftor County Road right-of-way.
A perc~! of I:md lying In the NE 1/4 of the NE 1/4 of the NE 1/4 of Section 51
Township 29 South, Range 16 East, being described as follows: Begin at the NE
comer of said Section 5 and run N 89050'26" West 413.56' along the North
section line for P.O,S., thence South 0006'40. West 670,32\ thence N 89049118"
West 253.71', thence N 0006'40" East 461.35'; thence S 89050'26" East
208.71', thence N 0006'40. East 208.71', thence S 89050'26" East 45.0' to
P,Q.B.t Jess trye North 33' for County Road right-of-way.
Together with the abutting right-of-way of Union Street.
EXHIBIT B
Ordinance No. 6133-97
.. . .>' .
~
.'
". ." . ..'1
ORDINANCE NO. 6134~91
13
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY ZONING
CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE
OF UNION STREET, WEST OF MCMULLEN BOOTH ROAD,
CONSISTING OF M&B 11-01 IN SECTION 5, TOWNSHIP 29S,
RANGE 16E, WHOSE POST OFFICE ADDRESS IS 2995 UNION
STREET, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF
UNION STREET, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS FAMILY RESIDENTIAL ~E'GHr (RM-B);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive
plan; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinel/as County,. Florida, is hereby
zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is
amended, as follows:
Prpperty
See Exhibit A attached. (A96-23)
20nlno District
Family Residential WEighr - (RM-8)
Section 2. The Central Pennitting Director is directed to revise the zoning atlas of the City
in accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, subject to the
adoption of Ordinance No. 6064-96.
PASSED ON FIRST READING .
PASSED ON SECOND AND FINAL
READING AND ADOPTED
February 20, 1997
Rita Garvey
Mayor-Commissloner
Approved as to fonn and
legal ufficlency:
Attest:
Leslie DougaU-Sldes
Assistant City Attorney
Cynthia E. Goudeau
City. Cieri<
Ordinance No. 6134.97
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13
LEGAL DESCRIPTION
The East half of the North half of the NE 1/4 of the NE 1/4 of Section 5.
Township 29 South. Range 16 East.
LESS AND EXCEPT THE FOLLOWING THREE PARCELS:
Commencing at the NE comer of said Section 5, thence N 69050'26" West
456.56' along the North boundary of said Section for a point of beginning. thence
South 006'39" West 208.71', parallel to the West boundary of the aforesaid tract.
thence North 69050'26" West 208.71" parallel to the North boundary of the NE
1/4 of said Section 5. thence North 00S'39. East 206.71'. along the West
boundary of said tract. to the intersection with the North boundary of said
Section. thence South 69050'2S" East 208,71 to the point of beginning.
containing one acre.
A parcel of land lying in the NE 1/4 of the NE 1/4 of the NE 1/4 of Section 5.
Township 29 South. Range 16 East, being described as follows: Begin at the NE
comer of Section 5. Township 29 South. Range 16 East and run N 69050'26"
West 277.56' aleng the North section line of said Section for P.O.B.. thence S
000S'40" West 670.32'. thence N 89C>49'1S. West 136.0" thence N 0006'40. East
670.23', thence S 89050'26" East 136.0' to point of beginning, Less the North
33', thereof for County Road right--of.way.
A parcel of land lying in the NE 1/4 of the NE 1/4 of the NE 1/4 of Section 5.
Township 29 South, Range 16 East. being described as follows: Begin at the NE
comer of said Section 5 and run N 89C>50'2611 West 413.56' along the North
section line for P.O.B., thence South 0C>06'40. West 670.32\ thence N 89049'181t
West 253.71', thence N 0006'40. East 461.35'; thence S 89050126" East
208.71', thence N 0006'40" East 208.71'. thence S 89050'26" East 45.0' to
P.O.8,. less the North 33' for County Road right..of-way.
Together with the abutting right..of-way of Union Street.
I '
( 1.:'" '".; ." .
~ I ~ .:. '.
, .
EXHIBIT A
Ordinance No. 6134.97
~.................~~-~ ...-----
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PROPOSED ANNEXATION \3
AND ZONING .
.......-
OWNER: Attontlon Home. ~":~
ADDRESS: 2995 Union 51 PROPERTY DESCRIPTION: See 05-29'16, M&8 11.\.1
J..AND USE PLAN ZONING -
COUNTY: Rosfdontlal Suburban A-E
CITY: Residential Suburban RM 8
A.cml 4,03
..
RIGHT-ot.WAY: ACRES:
-- . -
ATlAS PAGE': 2558 SEe: 05 TWP: 29 S RGE: 16' E
~(-:"""'> ....E~~~'..'...... ..c-f......:- ., ,;.' ...~..,. I'. ..... .' ., '.. ..... . ... .. ~...' . . '. J . . . " , , .
'PLANNi~.fG"AND ZONING 'BoARD: 'MAY 21, 1996 CITY COMMISSION Ordinance No. 6134-9i
't-~J,..~"........ . - -
ORDINANCE NO. 6137-97
IY
AN ORDINANCE. OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO FISCAL MANAGEMENT;
AMENDING SECTION 2.516 TO ESTABLISH THE
REQUIREMENT FOR A SPECIAL PUBLIC HEARING
DURING THE BUDGET PROCESS FOR THE USE OF THE
PENNY FOR PINELLAS TAX; AMENDING SECTION 2.517
TO PROVIDE FOR THE NOTICE OF PUBLIC HEARING;
AND AMENDING SECTION 2.519 TO ESTABLISH THE
REQUIREMENT FOR A SPECIAL PUBLIC HEARING
REGARDING ANY CHANGE IN A PENNY FOR PINELLAS
PROJECT FUNDING OF $500,000 OR MORE; PROVIDING
AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF
THE CITY OF CLEARWATER. FLORIDA:
Section 1. Section 2.516, Code of Ordinances. is amended to read:
Sec. 2.516. Contents of capital Improvements budget and program.
(1) The capital improvements budget and program shall include:
(a) A clear general summary of its contents;
(b) The status of and expenditures for all capital improvements projects
undertaken or completed during the previous or current fiscal year and estimated
expenditures during the ensuing fiscal years;
(c) A list of all capital improvements which are proposed to be undertaken
dUring the five fiscal years next ensuing with appropriate supporting information;
(d) Preliminary cost estimates by project. method of financing and
recommended time schedule for each such improvement;
(e) The estimated annual cost of operating and maintaining each of the
facilities to be constructed or acquired; and
(f) The budget will show revenue projections for all sources of income for a
period of five years. ii'.. ~. _"~ t.':' I!Vi-; i'I,;I;;!:;.
(2) The above information may be revised and extended each year with regard
to capital Improvements stili pending or in process of construction or acquisition.
Ordinance No. 6137-97
.'
IY
(3) During the budget process and prior.to the adoption of the capItal improvement
pudget. there shall be a special public hearing as set forth in section 2.517(4) below for the
purpose of discussing the use of Penny for Pinellas funds..
Section 2. Section 2.517, Code of Ordinances, is amended to read:
Sec. 2.517. City commission action on budgets.
(1) Notice of hearing, The city commission shall publish once in a newspaper of
general circulation at least seven days prior to the hearing the general summary of the
operating budget. the capital improvements budget and program. and a notice stating:
(a) The times and places where copies. of the budget message,
operating budget, capital improvements budget and program are available for inspection
by the public; and
(b) The times and places for public hearings.
(2) Amendment before adoption. After the public hearing, the city commission may
adopt the operating and capital improvements budgets with or without amendment. In
amending the operating budget. it may add or increase programs or amounts, or may
delete or decrease, except expenditures required by law or for debt services or for
estimated cash deficit, provided that no amendment to the operating budget shall
Increase the authorized expenditures to an amount greater than the total estimated
income plus existing fund resources anticipated to be available for appropriation at the
beginning of the ensuing fiscal year.
(3) Adoption. The city commission shall adopt the operating budget and capital
improvements budget and program by separate ordinances on or before two weeks prior
to the end of each current fiscal year for the ensuing fiscal year. If it fails to adopt the
operating budget by that time, the amounts appropriated for current operation for the
current fiscal year shall be deemed adopted for the ensuing fiscal year on a monthHto-
month basis, with all items in it prorated accordingly, until such time as the city
commission adopts an operating budget for the ensuing fiscal year. Adoption of the
operating budget shall constitute appropriations for the amounts specified therein as
expenditures from funds indicated and shall constitute a levy of the property tax therein
specified.
(4) Notice of hearing regarding discus~ion of the use of Penny for Pinellas
funds or for changes in the amount of project funding. Prior to the adoption of the . .
capitallmprovem~.Qtbudge.t,.a ,~p.~c~~~ J.?~bli~..h~ar.iflg ~hc:lll.b~. ~eld to discuss ~h(;) u~~.~f~,;:",'i. r..' ~'.J'.
Penny fOt Pinellas tax. The city commission shall publish once In a newspap-e.r of general .,.
circulation at reast seven days prior to the hearing a notice stating:
2
Ordinance No. 6137-97
IV
(a) The general summary of the proposed usage or change, and the times and
places where copies of the proposed changes are available for inspection by the public:
.aru1
(b) The times and places for the public hearing.
Section 3. Section 2.519. Code of Ordinances. is amended to read:
Sec. 2.519. Amendments after adoption.
(1) Supplemental appropriations, If during the fiscal year the city manager certifies
that there are available for appropriation revenues in excess of those estimated in the
budget, the city commission, by ordinance, may make suppremental appropriations for
the year up to the amount of such excess.
(2) Emergency appropriations. To meet a public emergency affecting life, health.
property or the public welfare, the city commission may make emergency appropriations.
Such appropriations may be made by emergency ordinance. To the extent that there are
no availabre unappropriated revenues to meet such appropriations, the city commission
may by such ordinance authorize the issuance of emergency notes which may be
renewed from time to time. but the emergency notes and renewals of any fiscal year shall
be paid not later than the Jast day of the fiscal year next succeeding that in which the
emergency appropriation was made.
(3) Reduction of appropriations. If at any time during the fiscal year it appears
probable to the city manager that the revenues available will be insufficient to' meet the
amount appropriated, such event shall be reported to the city commission without delay. ,
Such report shall indicate the estimated amount of the deficit. any remedial action taken
by the city manager and recommendation as to any other steps to be taken. The city
commission shall then take such further action as it deems necessary to prevent or
minimize any deficit, and for that purpose it shall by ordinance reduce one or more
appropriations.
(4) Transfer of appropriations. At any time dUring the fiscal year the city manager
may for reasons of economy or efficiency. transfer part or all of any unencumbered
appropriation balance among programs within an operating fund, provided such action
does not result in the discontinuance of a program. The city manager may transfer
appropriations within the capital budget provided such transfer does not result in
changing the scope of any project or the fund source included in the adopted capital
budget. Such operating and capital transfers must be included in the next budget review
presented to the city commission. Upon detaifed written request by the city manager, the
city commission may by ordinance transfer part or all of any unencumbered appropriation
balance from one fund to another.
3
Ordln.ance No. 6137-97
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IV
(5) Limitations; effective date. No appropriation for debt selVice may be reduced or
transferred except where such reduction or transfer is surplus and will not jeopardize the specific
debt service requirements. No appropriation may be reduced below any amount required by law
to be appropriated by more than the unencumbered balance thereof. The supplemental and
emergency appropriation and reduction or transfer of appropriations authorized by this section
may be made effective immediately upon adoption.
(6) If after adoption of the capital Improvements budget and program there is a
~hanqe proposed for the use of the Penny for Pjnelfa~ tax. adding or subtracting $500.000 or
more from a prQject approved in the capital improvement budget or adding new projects in
excess of $500.000. there shall be an advertised public healing before the city commission as
:set forth in section 2.517(4) above.
Section 4. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Rita Garvey t Mayor-Commissioner
Approved as to fonn:
J!:a t. Jt City Attomey
Attest:
Cynthia E. Goudeau, City Clerk
4
Ordinance No. 6137-97
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Item #15
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INTEROFFICE MEM9 3 ,G . Cf ~
To: Mayor and City Commissioners
From: George E. McKibben, Purchasing Manager
Copies: Elizabeth Deptula, City Manager
Cynthia E. Goudeau, City Clerk
Subject: Purchases to be approved at the March 6, 1997, City Commission Meeting
Date: February 20, 1997
A. The following items are purchases included in the approved 1996/97 budget. All recommended
vendors are the lowest most responsive bidders in accordance with the specifications unless a specific
exception is noted.
1) Award a contract to Crane Carrier Corporation, Tulsa, Oklahoma, for the purchase of two rear lander
refuse collection trucks at a cost of $220,440.00, for utilization throughout the city by Solid Waste.
Funding provided by lease purchase under the City's Master Lease Purchase Agreement. Appropnation
code: 315~94227-564100-519-000. Debt service code: 566-06612-571300-582-000 (Principal), and 566~
06612-572300-519-000 (Interest). (General Services) .
2) Award a contract to Fountain Motors, Inc., Opopka, Florida, for the purchase of one jaws truck, at a
cost of$76,987.00, for utilization throughout the city by Solid Waste. Funding provided by least: purchase
under the City's Master Lease Purchase Agreement. Appropriation Code: 315-94227-564100-519-000.
Debt Service Code: 566-06612-571300-582~000 (Principal) and 566-06612.572300-519-000 (Interest).
(General Services)
3) Award a contract to Gator Ford Trucks, Tampa, Florida, for the purchase of one 9 yard concrete
truck at a cost of$126,549.00, for utilization throughout the city by Public Works. Exception to Bid under
Section 2.564 (l)(d), Other Governmental Bid - Pinellas County bid 96-226A. Funding provided by lease
purchase under the City's Master Lease Purchase Agreement. Appropriation code: 315-94227~564100w
519-000. Debt Service Codes: 566-06612-571300-582-000 (Principal) and 566-06612-572300-519-000
(Interest). (General Services)
4) Extend the contract with Wastequip Industrial, d.b.a. Industrial Refuse Sales, Lakeland, Florida, for
the purchase of front-end loading refuse containers during the contract period 3/07/97 through 3/06/98, at
an estimated cost of$115,190.00~ to be utilized throughout the city by Solid Waste. This is the first of two
extensions as authorized in the terms of the original bid. Appropriation codes: 315-96429-564000-534-
000 ($101,550.00), and 315-96804-564000-534-000 ($13,640.00). (Solid Waste)
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5) Award a contract to General Chemical CorporationJ Parsippani, New JerseYJ for the purchase of
aluminum sulfate water treatment chemical, for the contract period 3/07/97 through 2/28/97, in estimated
amount of $59,500.00, for utilization by Water Pollution Control in all WPC facilities. Exception to Bid
under Section 2.564 (l)(d), Other Governmental Bid - Pinellas County Coop Bid 885-99. Appropriation
code: 421-01351-550400-535-000. (Engineering)
6) Award a contract to Allied Universal CorporationJ Miami, Florida, for the purchase of sulfur
dioxide water treatment chemical, for the contract period 3/07/97 through 2/28/98, in an estimated amount
of $60,307.00, for utilization by Water Pollution Control in all WPC facilities. Exception to Bid under
Section 2.564 (l)(d), Other Governmental Bid - Pinellas County Coop Bid 885-99. Appropriation code:
421-01351-550400-535-000. (Engineering)
7) Award a contract to Cox Construction Company, S1. Petersburg, Florida for renovation of the Holt
Swimming Pool at a cost of $40,887.50. Cox Construction Company provided the lowest response to Bid
# 74-97, Holt Swimming Pool Renovations. Appropriation code: 315-93215-563500-572. (Parks and
Recreation).
Funding for the above referenced purchases is included in the FY 1996/97 Budget. Additional funding
needed for contracts that span fiscal years will be requested in the appropriate departmental budgets as
recommended by the City Manager.
B. Declare the attached list of items from General Services/Fleet Administration surplus to the need of the
City of Clearwater Wld approve disposal through Tampa Machinery Auction, Tampa, Florida, the Pinellas
County Purchasing Coop auctioneer of record. The Acting Director of General Services has inspected each
item and concurs with this action. (Finance)
C. Declare the attached asset listings from WOW Investments, Inc" d/b/a "The Gym" as surplus to the
needs of the City of Clearwater, and authorize disposal through on-site auction services from auctioneer to
be determined. WOW Investments, Inc. is no longer in business and all items are currently stored at
Edgewater Commercial Park. The property was originally acquired through a loan backed by the City of
Clearwater Community Development Block Grant Program. Proceeds will be utilized to offset the loss
resulting through default. (Finance)
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QUANTITY
75
2
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1
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.....-
I'
MISCELLANEOUS EOUIPMENT FOR MARCH 97 AUCTION
DESCRIPTION
Federal FA 300 Electronic Sirens
PA 2100 Electronic Siren Federal
PA 500 Electronic Siren Federal
PA 20A Electronic Siren Federal
SA 400 Electronic Siren Federal
8W 40088 Switch Box Federal
Miscellaneous Switch Box Federal
SS 2000 Switch Box Federal
Uniden Bearcat Scanners
TS 100 Speaker Federal
Siracom II Electronic Siren Federal
panasonic 'Fax Machine KX F-5000 City Tag Number
16555. Originally included and approved for
December' 96 auction.
NOTE: THE ABOVE ITEMS ARE ON ONE PALLET.
Computer Stands removed from Police Cars
Computer stand arms removed from Police Cars
Federal Streethawk Bars
Federal Aero Dynic Bar
Console computer stand
Suitcase style boxes
Small step bumper removed from unit G1629
Miscellaneous spare automotive/truck jacks.
Miscellaneous truck flare kits.
NOTE: THE ABOVE ITEMS ARE ON SEVERAL PALLETS.
14SIS WAUINGH.UI ftOAD. SUm! It
LARGO. FLORIDA :lS774
,113IS,s.oon fAX'IUIIl'S4I040
D1AIL: FREDSMAlLDOIUfiPnODIGV.COM
http:Jt.....obtr.Ofw.AJIIl,ADtlfJ
P.o. BOl( SUI
LARGO. fLOIUDA n77'
I'
,
".. ,.~.:-,',-I"""~,,,~,'~"'.~""
FRED B. LADUE & ASSOCIATES, INC.
APPRAISERS. CONSULTANTS
FRACTIONAL APPRAISAL
OF
. WOW INVESTMENTS, INC.
d/b/a "THE GYM"
TANNING BEDS
@ EDGEWATER COMMERCIAL PARK
621 LAKEVIEW ROAD
CLEAR~ATER,F~ORIDA
BY:
FREDB. La DUE, II, ASA
AS OF:
NOVEMBER 27. 1996
FOR:
CITY OF CLEARWATER
Econ~mic Development Department
~.
......-....
FILE No.: 96-1637
A
~~~
FRED B. LADUE, II
IIoCCntDI11!D &Dl1on MP.MDER
AMERl CAN SOCl Er! OF API'RAISEns
FRED D. LADUE
IIoCCR2Dltm SENIOR M2MIW\
AMEJUCAN SOCIETY Of APPRAISERS .
CE.Rl1f1ED MENDEll
IN5T1TUTJ!. 01' BUSINESS APPRAIIiER5
, . ..................._r_-'....._.........f'..... .""...~....t~ ...
,. ....~................c~I.. '..'"
. "..,. I . . .', . ", '. ., ," ,
, .,
-- -
.'
FRED B. LADUE & ASSOCIA TES~ INC.
f.PPRAlSER5. CONS\l\.~f.NTS
1411111 WA1.SINOHAN ROAD, SUITB!!
LAROO, nomDA 3377.
(1131595.00al FAX (11 31593-0040
EMAILI mEDSMAlLBOlU6PRODIOV,COM
hllp;J/www,obu.<<WldhpllADUI'J
December 2t 1996
P,O, BOl( 11131
LAROO, FLORlD^ 33719
. Mrs. Diane C. Hufford, Loan Officer
City of Clearwater
Economic Development
112 S. Osceola Avenue, 1st Floor
P.O. Box 4748
Clearwater, Florida 34618-4748
Re: WOW Investments, Ine.
d/b/a "The Gym"
Case No.: 9s-.BUS-Clr002
Purchase Order No.: 08033
Dear Mrs. Hufford:
In accordance with your request, we have made an inspection of the subject tangible
personal properties however we were not able to verifY the types and quantities of the
equipment described in the list provided. Enclosed you wi11 find two (2) copies of our
findings. OUf conclusions, as enclosed herein are as fcHows:
Total Market Value.................................$ 2, J 40.00
Total Estimated Liquidation Value.......... $ 1,100.00
This report has been prepared as an independent opinion value. The fonnat and
types of values contained with in this report, have been provided to assist all parties
concerned.
We have made such investigations and studies, as deemed necessary, to arrive at our
opinion of value. Additional data and total estimated value. are contained within the
enclosed report,
Sincerely.
.~
. , " ~ '~'-
(%~~aDUE~oc'IATE~
Fred B. La Due, III ASA
~
....-....
A
~~~
FRED 8. LADUE, II
ACCRtDlTtD SENIOR MEMDEll
^MfRICAN SOCIETY Of ^PPRAISEllS
FRED D.LADUE
ACCRmlttD SENIOR MIlNBER
^MElUCAN SOCIETY Of MPRAI6ERS
CERnfU!D Mf.IOER
INsnTUTl! Of BUSI NI!flS ^PPRAUiERS
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WOW INVESTMENTS. INC.
d/b/a liTHE GYM"
FILE # 98~163'l
ITEM REPLACEMENT DEP VALUE IN ORDERLY
NO. QTY DESCRIPTION COST NEW % PLACE LIQUIDATION
TANNING BEDS
1 1 "WOLP Mod. 32XL TANNING BED
SYSTEM. #AUA82322; AKUA73395 3.175 60% 1.270 600
2 1 "WOLF" Mod. 24XL TANNING BED
SYSTEM- #1013000022-21 2,175 60% 870 500
TOTAL: TANNING BEes $5,350 $2,140 $1,100
<, .
Page 5
Fred 9, LaOue Alsoclal". Inc.
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FRED B. LADUE & ASSOCIATES, Ii':'lC.
APPRAISERS. CONSULTANTS
141111 WA1.SINGHAM ROAD, sum E
lARQO, FLORIDA snn
(US) 19f.OO51 FAX (tU) 19s.0040
.~
--
EM....Ll FREDSHAlLBOX1@PRODIOV,COM
Wtp:/Iwww.obw.cqI.dhp1.ADUl'J
P.O. BOX IiJ3I
LARGO. FLORIDA 33779
FRACTIONAL APPRAISAL
OF
WOW INVESTMENTS, INC.
d/b/a "THE GYM"
" STORED EQUIPMENT
@ EDGEW ATER COMMERCIAL PARK
621 LAKEVIEW ROAD
CLEARWATER, FLORIDA
. :
BY:
FRED B. La DUE, fi, ASA
AS OF:
. NOVEMBER 27, 1996
FOR:
CITY OF CLEARWATER
Economic Development Department
FILE No.: 96-1637
A
~@~
FRED 8, u.DUE, II
ACCREDITED SENIOIt JotEMUER
AMEltlCAN SOCIETY or APPRAISEIlS
FRED B. lADUE
ACCREDITm SENIOR NEMBEft
AMI!RlCAN SOCIEn' OF AJlPRAlSERS
CERnfll!D HEMDER
INSTITUre OF BUSINESS APPRAISERS
-
FRED B. LADUE & ASSOCIATES, INC.
APPRAISERS. CONSULTANTS
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14515 WAUiINGHAM ROAD. SVITI! I!
LARGO. FLORIDA IS"..
(113) "1-0052. F/IX tl13) a9s.oo.tD
ENAlL: FlU!DSMAILSOXl@PHODIGV.COM .
.llp:/tw-.abat .wWadlop1..ADUI!J
P.O, DOX 51311
LARGO. RamO", 3sn9
December 2, 1996
Mrs. Diane C. Hufford, Loan Officer
City of Clearwater .
Economic Development
112 S. Osceola Avenue, 1st Floor
P.O. Box 4748
Cleanvater, Florida 34618-4748
Re: WOW Investments, Ine.
d/b/a "Tbe Gym",
Case No.: 95-BUS-CL-002
Purchase Order No.: 08033
Dear Mrs. Hufford:
In accordance with your request, we have made an inspection of the subject tangible
personal properties however we were not able to verify the types and quantities of the
equipment described in the list provided. Enclosed you will find two (2) copies of our
findings. Our conclusions, as enclosed herein are as follows:
Total Market Value.................................$ 13,515.00
Total Estimated Liquidation Value......... $ 9,035.00
This report has been prepared as an independent opiniolJ value. The fonnat and
types of values contained witb in this report, have been provided to assist all parties
concerned.
We have made such investigations and studies, as deemed necessary, to arrive at our
opinion of value. Additional data and total estimated value, are contained within the
enclosed report.
ce~-~ ?2
FRED B. LaD~ & ASSOCI~ INC.
Fred B. La Due, II, ASA
mED 6, Lt.DUE
ACCRtDlttD lEMon MI!J48lR
oUll!RlCAN SOCIETY 0. APPIWSI!JUI
CfRTlAW MENSVl
INsnTUTE 0. BUSINESS APPRA1SUlS
A
~~~
FRED B. L.DUE, U
ACCREDITED SENIOR MENDER
AMEIlI CAN SOCI ETV OP APPRAISERS
Q
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WOW INVESTMENTS. INC.
d/b/a "THE GYM"
EllE t# 96.1637
ITEM MODEL REPLACEMENT VAlUE IN ORDERLY
NO. QTV' DESCRIPTION NO. COST NEW DEP" PLACE LIQUIDATION,
GYM EQUIPMENT
1 1 CABLE CROSS OVER MACHINE 702 1,000 50% 500 350
2 1 SEATED CALF MACHINE 609 180 50% 90 60
3 1 STANDING CALF SEL. 611 980 50% 490 300
4 8 WEIGHT TREES 106 440 50% 220 160
5 2 AS BOARDS & LADDERS 105 420 50% 210 100
6 1 HYPER EXTENSION MACHINE 303 175 50% 88 50
7 1 BAR HOLDER 85 50% 43 30
8 1 HIP FLEXOR MACHINE 200 50% 100 75
9 2 LAT PULLDOWN SELECTOR 305 1,600 50% 800 600
10 1 SEATED ROWING SELECTOR 304 850 50% 425 300
11 1 STANDING LEG CURL rJI.ACHINE 604 600 50% 300 200
12 1 LYING DOWN LEG CURL 603 825 50% 413 300
13 2 LEG EXTENSION MACHINE 606 1,650 50% 825 600
14 1 HACK SQUAT 601 900 50% 450 300
15 1 LEG PRESS (45 Ib,) 602 900 50% 450 300
16 2 CHlN.UP EARS 170 50% 85 50
17 1 DOUBLE DIP STATION 202 160 50% 80 eo
18 1 SHOULDER PRESS BENCH 502 210 50% 105 75
19 1 SHOULDER PRESS MACHINE 503 850 50% 425 300
20 2 FLAT TO STR BENCHES 405 470 50% 235 150
21 2 FLAT BENCHES 404 140 50% 70 50
,
22 1 POWER RACK 615 240 50% 120 75
Page 5
Fred B. LaOue Associates, Inc.
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WOW INVESTMENTS. INC,
d/b/a ."THE GYM"
FILE"98-1837
ITEM MODEL REPLACEMENT VALUE IN ORDERLY
NO. QIY DESCRIPTION NO. COST NEW DEP~ PLACE L1QU1DATlON
23 1 WALK-IN SQUAT RACK 612 240 50% 120 75
24 1 PREACHER CURL BENCH 201 165 50% 83 60
,25 3 BENCH PRESSES 401 495 50% 248 150
26 1 "SMITH" MACHINE 705 1,000 50% 500 400
27 1 SET OF OUMBELLS - 5 - 100 Ibs. 1,008 50% 504 400
,28 4 DUMB BELL RACKS 707 320 50% 160 100
29 1 MULTI-HIP SELECTOR 614 945 50% 473 300
30 1 SET OF BAR STANDS 85 50% 43 30
31 ' 12 300 lb. OLYMPIC SETS 1,800 50% 900 600
32' 10 POWER BAR UP-GRADE 550 50% 275 150
33 50 45 lb. Ot YMPIC PLATES 810 50% 405 300
34 20 25 lb. OLYMPIC PLATES 170 50% 65 60
35 2 "E-Z CURL. BARS 75 50% 36 20
36 1 5 ft. STRAIGHT BAR 65 50% 33 15
37 1 "BALL yw LIFE CYCLE HR95 1.100 50% 550 400
36 2 "MONARCH" STATIONARY BIKE 817 350 50% 175 100
39 1 DECLINE SIT UP BENCH 102 200 50% 100 60
40 1 ARM WRESTLING TB 382 50% 191 75
41 1 NARROW GRIP BENCH 300 50% 150 100
'42 1 T-BAR ROWER 302 400 50% 200 125
TOTAL: EXERCISE EQUIPMENT $23.605 $11,755 $8.006
AUDIO & VIDEO
'Page 6
Fred e. LaDue Alloclal", Inc.
,.
.
. .}....
WOW INVESTMENTS. INC.
d/b/a ..THE GYM"
FILE.. 96-1837
ITEM MODEL REPLACEMENT VALUE IN ORDERLY
NO. QTV DESCRIPTION NO. COST NEW DEP% PLACE LIQUIDATION'
43 1 "SONY" 32" COLOR TELEVISION 7467087 1.185 50% 593 400
44 2 "SONY" MHCCUO STEREO 837660 745- 50% 373 250
45 2 "ADVENT" SPEAKERS AB033582 165 50% 63 50
46 1 CONDUiT & CABLES 68 100 50% 50 10
47 1 "MAGNAVOX" 25" TELEVISION 350 50% 175 120
48 1 "EMERSON" VIDEO PLAYER E3003E6B4 195 50% 9B 50
1
49 1 "TMK" 19" TELEVISION 15114680 225 50% 113 75
, 50 1 -ROYAL" 4BONX CASH REGISTER ~260098 350 50% 175 50
51 1 "AT&T" 2 LINE PHONE SYSTEM BW3DB800
205 50% 103 25
TOTAL: AUDIONIDEO & MISC. $3.620 $1,760 $1.030
TOTAL: EQUIPMENT
$27.025
$13.515
$9.035
, "'
. Page 7
Fred e. LaDue Auoclales, Inc.
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CITY OF CLEARWATER
Interdepartmental Correspondence
TO:
Rita Garvey t Mayor
City Commissioner's
Elizabeth M. Deptula, City Manager
Kathy S. Rice, Deputy City Manager
Pamela K. Akinst City
FROM:
Michael Holmes, Assistant Economic Developm ent Director
COPIES:
Alan J. Ferri, Economic Development Director
SUBJECT:
Property Disposition
DATE:
March 3, 1997
It has come to my' attention that several City Commissioners entertained questions about
a Economic Development Loan which went into bankruptcy at the March 3t 1997
Worksession. The questions raised are as follows:
. Is the City of Clearwater eligible to maintain possession of the Gym Equipment?
. Are federal regulations available to cite the legal ways to retain ownership?
. General information of the Economic Development Loan
- Namet Addresst Amount of Loan, Date of Loan Closing and Bankruptcy
. Why was the loan note not personalized?
Enclosed are copy of B memo to file and a copy of the pertinent federal regulations which
address the first two questions. The general information requested included the following:
Name:
Owner:
Address:
The Gym
WOW Investments, Inc.
616-624 Mandalay Avenue
Clearwater, Florida 34630
$36,000
9 1/2% Four year note with 2 year balloon
September 29. 1995
October 10, 1996
Loan Amount:
Terms:
Loan Closing Date:
Bankruptcy Date:
The loan was not personalized because the owner did not have the capital and the
collateral was sufficient,
MEMO. DOC
--., ,.. ,.!....~~. ~.. ,. -....
.~ "._p.o
-
, COMMUNITY DEVELOPMENT
derived from thi!> calculation shall be
used for reporting purposes and in deter-
mining limitations on planning and ad-
minislmtion and public services activities
to be paid for with CDnO funds.
(4) Program income does not include:
(i) Any income received in a single
program year by the recipient and all its
subrecipients if the total amount of such
income docs not ellceed $25,000: and
(ii) Amounts generated by activities
that are financed by a loan guaranteed
under Section 108 of the Act and meet
one or more of the public benefit criteria
specified at f S70.209(b}(2)(v) or are car-
ried out in conjunction with a grant under
Section 108(q) in an area determined by
HUD to mecllhc eligibility requirements
for designation as an Urban Empower-
ment Zone pursuant to 24 CFR part 597,
subpart S. Such exclusion shall not apply
if CDBO funds are used to repay the
guaranteed loan. When such a guaranteed
loan is partially repaid with COHO funds,
the amount generated shall be prorated to
reflecr the percentage of COBO funds
used. Amounts generated by activities
financed with loans guaranteed under
Section 108 which are not defined as
program. income shall be treated as mis-
cellaneous revenue and shall not be sub-
ject to any of the requirements of this
Part, except that the use of such funds
shall be limited to activities that are
located in a revitalization strategy area
and implement a Hun approved area
revitalizotion strategy pursuant to
D 91.215(e) of this title. However, such
treatment shall not affect the right of the
Secretary to require the Section 108 bor-
rower to pledge such amounts as security
for the guaranteed loan. The determina-
tion whether such amounts shall consti-
tute program income shall be governed by
the prOVisions of the contract required at
~ 570. 70S(b)( J).
(b) Rl:vo{ving fimd means a separate
fund (with a set of accounts that are
independent of other program accounts)
established for the purpose of carrying
out spC{;jfic activities which. in turn,
generate payments to the fund for use in
carrying out the same activities.
(c) Subrec/piclIl means a public or
private nonprofit agency, authority or
organization, or a for-profit entity author-
iled under D S70.201(0}, receiving CDBG
funds from the rccipient 10 undertake
activities eligible for such assistance un-
der Subpart C of this part. The term
excludes an entity recciving COBG funds
from the recipient under the authority of
~ 570.204, unless lhe gr:mlec explicilly
designates it as a sub recipient. This term
includes a public agency designated by a
metropolitan city or urban county to
receive a loan guarantee under Subpart M
of this part, but does not include conCrac-
tors providing supplies. equipment, con-
struction or services subject to the pro-
curement n:quirements in 24 CFR 85.36
--- "
or in Attachment 0 of OMB Circular A-
1 J 0, as applicable.
~ 570.50J RC5poR5lblllty for grant
administration.
(a) One or more public agencies, in-
clUding existing local public agencies,
may be dcsignated by the chief executive
officer of the recipient to undertake activ-
ities Dssistcd by this part. A public agency
so designated shall be subject to thc same
requirements as arc applicable to subreci-
pients.
(b) The recipient is responsible for
ensuring that CDBa funds are used in
accordance with all program require-
ments. The use of designated public agen-
cies, sub recipients, or contractors does
not relieve the recipient of this responsi-
bility. The recipient is also responsible for
determining the adequacy of performance
under sub recipient agreements and pro-
curement contracts, and for taking appro-
priate action when perfonnance problems
arise, such as the aclions described in
D 570.910. Where a unit of general local
government is participating with, or as
part of, nn urban county, or as part of a
metropolitan city, the recipient is respon-
sible for applying to the unit of general
local government the same requirements
as are applicable to subrecipients, except
that the five-year period identified under
~ S70.503(b)(8)(i) shall begin with the
dale th:n lhe unit of general local govern-
ment is no longer considered by HUD to
be a part of the metropolitan city or
urban county, as applicable, instead of
the date that the subrecipient agreement
expires.
y 570.502 Applicability of uniform
administrative requirements.
(a) Recipients and subrecipients which
are governmental entities (including pub-
lic agencies) shaIJ comply with the re-
quirements and standards of OM a Circu-
lar No. A-87, "Principles for Determining
Costs Applicable to Grants and Contracts
with State, Local and Federally recog-
nized Indian Tribal Governments", OMB
Circular A-128, "Audits of Stnte and
Local Governments" (implemented in 24
CFR Part 44) and with the following
sections of 24 CFR Pan 85 "Uniform
Administrative Requiremenls for Granls
and Cooperative Agreements to State and
Local Governments";
(I) Section 85.3, "Definitions";
(2) Section 85.6. "Exceptions";
(3) Section 85.J2, "Special grant or
subgrant conditions for "high risk' grant-
ees";
(4) Section 85.20, "Standards for finan-
cial management systems," except para-
graph (a);
(5) Section 85.21, "Payment." ellccpt
as modified by ~ 570.513;
(6) Section 85.22, "Allowable costs";
Published by Warren Gortwn Lamonl
09:0645
HDR RF-557
5-15-95
(7) Section 85.26, "Non-federal au-
dits";
(8) Section 85.32, "Equipment," except
in all cases in which the equipment is
sold, the proceeds shall be program in-
come;
(9) Section 85.33, "Supplies";
(10) Section 85.34. "Copyrights";
(11) Section 85.35, "Subawards 10 de-
barred and suspended parties";
(12) Section 85.36, "Procurcment," ex-
cept paragraph (a);
(13) Section 85.37, "Subgrants";
(14) Section 85.40, "Monitoring and
reporting program performance," except
paragrnphs (b) through (d) and paragraph
<0;
(IS) Section 85.41. "Financial report-
ing," except paragraphs (a), (b), and (e);
(16) Section 85.42, "Retention and
access requirements for records," excepl
that the period shall be four years;
(17) Section 85.43, "Enforcement";
(18) Section 85.44, "Termination for
con ven ience";
(t 9) Section 85.5 I "Later disallo-
wances and adjustments" and
(20) Section 85.52. "Collection of
amounts due."
(b) Subrecipient, except sub recipients
which are governmental entities, shall
comply with the requirements and stan-
dards ofOMB Circular No. A-I22. "Cost
Principles for Nonprofit Organizations,"
or OMS Circular No. A-2 I. "Cost Princi-
ples for Educational Institutions:' as ap-
plicable, and OMB Circular A-133, "Au-
dits of Inslitutions of Higher Educarion
and Other Nonprofit Institutions" (as set
forth in 24 CFR part 45). Audits shall be
conducted annually. Such subrecipients
shall also comply with the following at-
tachments to OMS Circular No. A-I lO:
(I) Attachment A, "Cash Deposito-
ries", except for paragraph 4 concerning
deposit insurance;
(2) Attachment B, "Bonding and Insur-
ance";
(3) Attachment C, "Retention and Cus-
todial Requiremenls for Records", except
that in lieu of the provisions in paragraph
4. the retention period for records per-
taining to individual COBO activities
stnns from the date of submission of the
annual performance and evaluation re-
port, as prescribed in ~ 570.507 in which
the specilic activity is reported on for the
final time;
(4) AUachment F, "Standards for Fi-
nancial Management Systems," except
for paragraphs 2(h) which is superseded
by OMB Circular A-133. "Audits of Insti-
tutions of Higher Education and Other
Nonprofit Institutions;"
(5) Attachment H, "Monitoring and
Reporting Program Performance", Para-
graph 2;
(6) Attachment N, "Propel1Y Manage-
ment Slandards", except for paragraph 3
concerning the standards for real proper-
09:06461-
~ .
ty, and except that paragraphs 6 and 7 are
modified so that-
(i) In all cases in which personal prop-
erty is sold, the proceeds shan be program
income, and
(ii) Personal property not needed by
the subrecipient for COBG activities shall
be transferred to the recipient for the
COBO program or mall be rctained aOcr
compensating the recipient; and
(7) Attachment 0. "Procurement Stan-
dards. to
~ 570.503 Ap-eezncnts with subrecipieDts
(a) Before diSbursing any COBG funds
to a recipient, the recipient shall sign a
written agreement with the subrccipient.
The agreement shall remain in effect
during any period that the sUbrccipient
has control over CDBG funds. including
program income.
(b) At a minimum, the wrinen agree-
ment with the subrecipient shall include
provisions concerning the fOllowing fol-
lowing items:
(1) Staltment of work. The agreement
shall include a description of the work to
be performed, a schedule for completing
thc work, and a budget: These items shall
be in sufficient detail to provide a sound
basis (or the recipient eITectively to moni-
tor performance under the agreement.
(2) Records and reports. The recipient
shall specify in the agreement the particu-
lar records tbe subrecipient must main-
tain and the particular reports the subre-
cipient must submit in order to assist tbe
recipient in meeting its recordJcecping
and reporting requirements.
(3) Program income. The agreement
shall include the program income require-
ments set forth in A 570.504(c).
(4) Uniform administratire require-
ments, The agreement shall require tbe
subrecipient to comply with applicable
uniform administmtivc requirements, as
described in ~ 570.502.
(5) Other program requirements. The
agreement shall require the subrecipient
to carry out each activity in comphance
with aU Federal laws and regulations
described in Subpart K of these regula-
tions. except that:
(i) The subrccipient does not assume
the recipient's environmental responsibil-
ities dcscrib~d at ~ 510.604~ and
(ii) The subrecipient does not assume
the recipient's responsibility for initiating
the review process under the provisions
of 24 eFR Part 52.
(6) Condition.! for religiollS organiza-
tions. Where applicable, the conditions
prescribed by HUD for the use of CODO
funds by religious organizations shall be
included in the agreement.
HOUSING AND DEVELOPMENT REPORTER
(7) S/lspr:nsion and termination. The
agreement shall specify that, in accor-
dance with 24 CFR 85.43, suspension or
termination may occur if the subrecipient
materially fails to comply with any term
of the award, and that the award may be
terminated for convenience in accordance
with 24 CFR 85.44.
(8) Rn'ersion of assets. The agreement
shall specify that upon its expiration the
subrecipient shall transfer to the recipient
any CODa funds on hand at the time of
expiration and any accounts receivable
attributable to the use of CDDa funds. It
shall also include provisions designed to
ensure that any real property under the
subrecipient's control that was acquired
or improved in whole or in part with
COBO funds in excess of $25,000 is
either; ,
(i) Used to meet one of the national
Objectives in ~ 570.208 (formerly
~ 570.901) until five years aOer expiration
of the agreement, or for such longer
period of time as determined to be appro-
priate by the recipient; or
(ii) Not used in accordance with para-
graph (bXll)(i) of this section, in which
event the subrecipient shall pay to the
recipient an amount equal to the current
market value of the property less any
portion of the value attributable to expen-
ditures ofnon-CODG funds for the acqui-
sition of or improvement to, the property.
The payment is program income to the
recipient. (No payment is not required
aOer the period of time specified in
paragraph (b){8){i) of this section.~
G 570.504 Program Income.
(a) Recording program income. The
receipt and expenditure of program in-
come as defined in ~ 570.500{a) shall be
recorded as part of the financial transac-
tions of the gran1 program.
(b) Disposilion of program income reo
ceived by recipients. (I) Program income
received before grant closeout may be
retained by the recipient if the income is
treated as additional CODa funds subject
to all applicable requirements governing
the use of COBG funds.
(2) If the recipient chooses to retain
program income. that income shall aITect
withdrawals of grant funds from the U.S.
Treasury as follows:
0) Program income in the form of
repayments to. or interest earned on, a
revolving fund as defined in ~ 570.500(b)
shall be substantially disbursed from the
fund before additional cash withdrawals
are made from the U.S. Treasury for the
same activity. (This rule does not prevent
a lump sum disbursement to finance the
rehabilitation of privately owned proper-
ties as provided for in ~ 570.513.)
Publiahed by Warren Gotham Larnoot
(ii) SUbstantially all other program in-
come shall be disbursed for eligible activi-
lies before additional cash withdrawals
arc made from the U.S. Treasury.
(3) Program income on hand at the
time of closeout shall continue to be
subject to the eligibility requirements in
Subpart C and all other applicable provi-
sions of this part until it is expended.
(4) Unless otherwise provided in any
grant closeout agreement, and subject to
the requirements of paragraph (b)(5) of
this section, income received after close-
out shall not be governed by the provi-
sions of this part, except that, if at the
time of closeout the recipient has another
ongoing CDBa gmnt received directly
from HUO. funds received after closeout
shall be treated as program income of the
ongoing grant program.
(5) If the recipient docs not have anoth-
er ongoing grant received directly from
HUO at the time of closeout, income
received aOer closeout from the disposi-
tion of real property or from loans out-
standing at the time of closeout shall not
be governed by the provisions of this part.
except that such income shill! be used for
activities that meet one of the national
objectives in 9570.901 and the eligibility
requirements described in section 10S of
the Act.
(c) Disposition of program income re-
ceh'ed by sllbreciplents. The written agree-
ment between the recipient and the subre-
cipient. as required by ~ 570.503. shall
specify whether program income received
is to be returned to the recipient or
retained by the subrecipient. Where pro-
gram income is to be retained by the
subrecipient; the agreement shall specify
the activities that will be undertaken with
the program income and that all provi-
sions ofthe written agreement shall apply
to the specified activities. When the su-
brecipient retains program income, trans-
fers of grant funds by the recipient to the
subrecipient shall be adjusted according
to the principles described in paragraphs
(b)(2)(i) and (ii) of this section. Any
program income on hand when the agree-
ment expires, or received after the the
agreement's expiration, shall be paid to
the recipient as required by
9570.503(b){8).
(d) Disposition of certain program in-
come received by urban counties. Program
income derived from urban county pro-
gram activities undertaken by or within
the jurisdiction of a unit of general local
government which thereaOer terminates
its participation in the urban county shall
continue to be program income of 1he
urban county. The urban county may
transfer the program income to the unit
of gencl"o1l local government, upon its
l~-'-~
CfjMMUNITY DEVELOPMENT
"
09:1551
HDR RF-505
5-17-93
ADMIN'STRA TIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE
AGREEMENTS TO STATE, LOCAL AND FEDERALLY RECOGNIZED INDIAN TRIBAL
GOVERNMENTS
(24 CFR 85)
PART 85-ADMINlsmAT1VE
REQUIREYlENTS FOR GRANTS AND
COOPERATIVE AGREEMENTS TO
STATE, LOCAL AND FEDERALLY
RECOGNIZED INDIAN TRIBAL
GOVERNMENTS
Subpart A-General
Sec.
85.1 Purpose and scope of this part.
85.2 Scope of subpart.
8S.3 Definitions.
85.4 Applicability.
85.5 Effect on other issuances.
85.6 Additions and Exceptions.
Subpart B-Pre-Award .
Requirements
85.10 Forttls for applying for grants.
8S.11 State plans.
85.12 Special grant or subpart conditions
for "high-risk" grantees.
Subpart C-Post-Award
Requirements
AnancJal AdmlnlslratJon
8S.20 Standards for financial manage-
ment systems.
8S.21 Payment requirements.
85.22 Allowable costs.
85.23 Period of availability of funds.
85.24 Matching or cost sharing.
85.25 Program income.
85.26 Non-Federal audits.
Changes, Property. and Subawards
85.30 Changes under discretionary
(project) awards.
85.31 Real property.
85.32 Equipment.
85.33 Supplies. '
85.34 Copyrights.
85.35 Subawards to debarred and sus-
pended parties.
85.36 Procurement.
85.37 Subgrants.
Reports, Records Retention, and
Enforcement
85.40 Monitoring and reporting program
performance.
85.41 Financial reporting.
85.42 Retention and access requirements
for records.
85.43 Enforcement.
85.44 Termination for convenience.
Subpart D-After-the-Grant
Requirements
85.50 CloseOUI.
85.5 I Latcr disallowanccs and adjust-
menls.
85.52 Collcction of amounts duc.
Subpart E-EntlUements [Reserved]
Author!t)': Section 7(d), Department of
Housing and Urban Development Act. 42
U.S.C. 3S35(d).
[53 FR 8068. 8088. Mar. 18, 1985}
Subpart A-General
~ 85.1 Purpose and scope of this part.
This part establishes uniform adminis-
trative rules for Federal grants and coop-
erativc agreements and subawards to
Statc. local and Indian tribal govern-
ments. ~ 85.2 Scope of subpart.
This subpart contains general rules
pertaining 10 this part and procedures for
control of exemptions from this part.
~ 85.3 Definitions.
As used in this part:
"Accrued expenditures" mean thc
charges incurred by the grantee during a
given period requiring the provision of
funds for: (1) Goods and other tangible
property received; (2) services performed
by employees, contr'dctors, subgrantees,
subconrractors, and other payees; and (3)
other amounts becoming owed under
programs for which no current services or
performance is required, such as annui-
ties, insurance claims, and other benefit
payments.
"Accrued income" means the sum of:
(I) Earnings during a given period from
sen'iccs performed by the grantee and
goods and other tangible property deliv-
ered to purchasers, and (2) amounts be-
coming owed 10 the grantee for which no
current services or performance is re-
quired by the grantee.
.. AcqUisition cost" of an item of pur-
chased equipment means the net invoice
unit price of the property including the
cost of modifications, attachments, acces-
sories. or aux.i1iary apparatus necessary to
make the property usable for the purpose
for which it was acquired. Other charges
such as the cost of installation, transpor-
lation, taxes, duty or protective in-transit
Publishod by Warren Gortwn Lamont
insurance. shall be included or excluded
from the unit acquisition cost in accor-
dance with the grantee's regular account.
ing practices.
"Administralive" requirements mean
those matters common to grants in gener-
al. such as financial management. kinds
and frequency of reports, and retention of
records. These are dislinguished from
"programmatic" requirements, whiCh
concern matters that can be treated only
on a program-by-program or grant-by
grant basis. such as kinds of activities that
can be supported by grants under a
particular program.
"Awarding agency" means (I) with
respect to a grant, the Federal agency, and
(2) with respect to a subgrant, the pany
that awarded the subgrant.
"Cash contributions" means the grant-
ee's cash outlay. including the outlay of
money contributed to the grantee or
subgrantee by other public agencies and
institutions, and private organizations
and individuals. When authorized by
Federal legislation, Federal funds re-
ceived from other assistance agreements
may be considered as grantee or subgran.
tee cash contributions.
"Contract" means (except as used in
the definitions for "grant" and "sub-
grant" in this section and except where
qualified by "Federal") a procurement
contract under a grant or subgrant, and
means a procurement subcontract under
a contract.
"Cost sharing or matching" means the
value of the third pany in-kind contribu-
tions and the portion of the costs of a
federally assisted project or program not
borne by the Federal Government.
"Cost-type contract" means a contract
or subcontract under a grant in which the
contractor or subcontractor is paid on the
basis of the costs it incurs, with or
without a fee.
"Equipment" means a tangible, nonex-
pendable, personal property having a use-
ful life of marc than one year and an
acquisition cost of 55,000 or more per
unit. A grantee may use its own definitIOn
of equipment provided that such defini-
tion would at least include all equipment
defined above.
"Expenditure repon" means: (I) For
nonconstruction grants, the SF-269 "Fi-
nancial Status Report" (or other equiva-
lent report); (2) for construction grants,
the SF-271 "Outlay Report and Request
for Reimbursement" (or other equivalent
repon).
23
09:1558
c:y before making any fund or budget
transfer from nonconstruction to con-
struction or vice ven:.a.
(d) Program malic changes. Grantees or
subgrantees must obtain the prior ap-
proval of the awarding agency whenever
any of the following actions is antici-
pated:
(I) Any revision of the scope or obj~c-
tives of the project (regardless of whether
there is an associated budget revision
requiring prior approval).
(2) Need to exlend the periOd of avail-
ability of funds.
(3) Changes in key persons in cases
where specified in an application or a
grant award. In research projects, a
change in tbe project dirtttor or principal
investigator shall always require approval
unless waived by the awarding agency.
(4) Under nonconstruction projects,
contracting out, subgranring (if author-
ized by law) or othelWise obtaining the
services of a third party to perform
activities which are central to the pur-
poses of the award. This approval re-
quirement is in addition to the approval
requirements of g 85,36 but does not
apply to the procurement of equipment,
supplies, and gene!"dl support services.
(e) Addiliona[ prior approval require-
menU. The awarding agency may not
reG",;;';' ;;~~.. D~!,rnv~J for anv budget
n:vision which is not described in para-
graph (e) of this section.
(0 Requesting prior appro.'ol, (J) A
request for prior approval of any budget
n:vision will be in th~ same budget format
tbe grantee used in its application and
shall be accompanied by a narrative justi-
fication for the proposed revision.
(2) A request for a prior approval under
the applicable Federal cost principles (see
~ 85.22) may be made by letter.
(3) A request by a subgrantee for prior
approval will be addressed in writing to
the grantee, The grantee will promptly
review such request and shall approve or
disapprove the request in wming. A
grantee wilt not approve any budget or
project n:vision which is inconsistent
with the purpose or terms and conditions
of the Federal grant to the grantee. If the
revision, requested by the subsmntee
would ~ult in a change to the grantee's
approved proje<:t which requires Federal
prior approval, the grantee will obtain the
Federal agency's approval befon: approv-
ing the subgrantee's request.
185.31 Rut property.
(a) Title. Subject to the obligations and
conditions set forth in this section, title to
real proPCr:t)' acquired unde.r ,8. g~nt or
subgrant will vest upon acqulsUlon m the
grantee or subgnlf!tee respectively,
-
HOUSING AND DEVELOPMENT REPORTER
(b) Use. EJllccpt as Ofherwise provided
by Federal statutes, real property will be
used for the originally authorized pur.
poses as long as needed ror that purposes,
and the grantee or subgrantee shall not
dispose of or encumber i1s title or olher
interests.
(c) Disposition. When real property is
no longer needed for the C'riginally au-
thorized purpose. the grantee or subgran-
tee will request disposition instructions
from the awarding agency. The instruc-
tions will provide for one of the follOWing
alternatives:
(l) Retention of fil/e. Retain title after
compensating the awarding agency. The
amount paid to the awarding agency will
be computed by applying the awarding
agency's percentage of participation in
the cost of the original purchase to the
fair market value of the property. How.
ever, in those situations where a grantee
or subgrantee is disposing of real property
acquired with grant funds and acquiring
replacement real property under the same
program, the net proceeds from the dispo-
sition may be used llS an offset to the cost
of the replacement property.
(2) Sale of prOper/}'. Sell the property
and compensate the awarding agency.
The amount due to the awarding agency
will be calculated by applying the swan).
ing agency's percentage of partiCipation
an the cost 01 lill:' u, igi....: ....i.;.~;;.: :~ :~;;
proceeds of the sale sOer deduction of
any actual and reasonable selling and
tixing-up expenses. If the grant is still
active, the net proceeds from sale may be
offset against the original east of the
property. When a grantee or subgrantce is
directed to sell property, sales procedures
shall be followed that provide for compe-
tition to the extent practicable and result
in the highest possible return.
(3) Transfer of Iii/e. Transfer title to the
awarding agency or to a third-party desig-
nated/approved by the awarding agency.
The grantee or subgrantee shall be paid
an amount calculated by applying the
grantee or subgrantee's percentage of par-
ticipation in the purchase of the real
property to the current fair market value
of the propmy.
t 85.32 Equipment.
(a) Title. Subject to the obligations and
conditions set forth in this section, title to
equipment acquired under a grant or
subgmnt will vest upon acquisition in the
grantee or sub grantee respettively.
(b) Stales, A State will use, manage,
and dispose of equipment acquired under
a grant by the Srate in accordance with
State laws and procedures. Other grantees
and subgrantees will follow paragraphs (c)
through (e) of this section.
Publl1hod by Werrell Gort\am Umonl
(c) Use. (I) Equipment shalt be used by
the grantee or subgrantce in the program
or project ror which it was acquired as
long as needed, whether or not the project
or program continues to be supported by
Federal funds. When no longer nceded
for the Original program or project, the
equipment may be used in other activities
currently or previously supported by a
Federal agency.
(2) The grantee or subgrantee shall also
make equipment available for use on
other projects or programs currently or
previously supported by the Federal Gov-
ernment, providing such use will not
interiere with the work on the projects or
program for which it was originally ac-
quired. First preference for other use shall
be given to other programs or projects
supported by the awarding agency. User
fees should be considered if appropriate.
(3) Notwithstanding the encourage-
ment in ~ 85.25(a) to earn program in-
come, the grantee or subgranlee must not
use equipment acquired with grant funds
to provide services for a fee to compete
unfairly with private companies 1hat pro-
vide equivalent services, unless specifical-
ly penniued or contemplated by Federal
statute.
(4) When acquiring replacement equip-
ment, the granlee or subgrantee may use
the equipment to be replaced as a trade-in
or ~l:'ii aill: VIVVlOl~' ..,.~ ;;:: ~~:: ::,~~..n<:
to offset the cost of the replacement
property, SUbject to the approval of the
awarding agency.
(d) Management requirements. Proce-
dures ror managing equipml:nt (inclUding
replacement equipment), whether ac-
quired in whole or in part with grant
funds, until disposition takes place will,
liS a minimum, meet the foHowing re-
quirements:
(l) Property records must be main-
tained that include a description of the
property, a serial number or other identi-
fication number, the source of property,
who holds title, the acquisition date, and
cost of the property. percentage of Feder.
al participation in the cost of the proper.
ty. the location, use and condition of the
property, and any ultimate disposition
data including the date of disposal and
sale price of the property.
(2) A physical inventory of the property
must be taken and the results reconciled
with the property records at least once
every two years.
(3) A control system must be developc::d
to ensure adequate safeguards to prevent
loss. damage, or theft of the property,
Any loss, damage, or theft shall be inves-
tigated.
(4) Adequate maintenance procedures
must be developed to keep the propeny in
good condition,
30
COMMUNITY DEVELOPMENT
(5~ If the grantee or 5ubgrantec is
authorized or required to sell the proper-
ty. proper sales procedures must be estab-
lished to ensure the highest possible re-
turn.
(e) DisposirioN. When original or re-
placement equipment acquired under a
grant or subgrant is no longer needed for
the original project or program or for
other activities currently or previously
supponed by a Federal agency, disposi-
tion of the equipment will be made as
follows:
(I) Items of equipment with a current
per-unit fair market value of less than
$5,000 may be retained. sold or otherwise
disposed of with no further obligation to
the awarding agency.
(2) hems of equipment with a current
per unit fair market value in excess of
$5,000 may be retained or sold and the
awarding agency shall have a right to an
amount calculated by multiplying the
current market value or proceeds from
sale by the awarding agency's share of the
equipment.
(3) In cases where a grantee or subgran-
tee fails to take appropriate disposition
actions. 1he awarding agency may direct
the grantee or subgrantee to take excess
and disposition actions.
(0 Federal equipment. In the event a
grantee or subgrantee is provided federal-
Iy-owned equipment:
(J) Title will remain vested in the
Fecierai GO"~llIIiit.f1t.
(2) Grantees or subgrantees will man-
age the equipment in accordancc with
Federal agency rules and procedures, and
submit an annual inventory listing.
(3) When the equipment is no longer
needed, the grantee or subgrantee will
request disposition instructions from the
Federal agency.
(8) Righi 10 Iransler lille. The Federal
awarding agency may reserve the right to
transfer title to the Federal Government
or a third party named by the awarding
agency when such D third party is other~
wise eligible under existing statutes. Such
transfers shall be subject to the fOllowing
standards:
(I) The property shall be identified in
the grant or otherwise made known to the
grantee in writing.
(2) The Federal awarding agency shall
issue disposition instruction withm 120
calendar days after the end of the Fedeml
support of the project for which it was
acquired. If the Federal awarding agency
fails to issue dispoSition instructions
within the 120 calendar-day period the
grantee shall follow 85.32(e).
(3) When title to equipment is trans-
(erred, the grantee shall be paid an
amount calculated by applying the per-
centage of participation in the purchase
r"", ,,',,'
d."..I'.L...1..r........,'
10 the current fair market "alue of ,he
property.
~ 85.33 Supplies.
(a) Tit"', Title to supplies acquired
under 11 grant or subgrant will \'cst. upon
acquisition, in thc grantee or subgrantee
respectively,
(b) Disposition. If there is a residual
inventory of unused supplies exceeding
$5,000 in total aggregate fair market
value upon lermination or completion of
the award, and if the supplies are not
needed for any other federally sponsored
programs or projects. thc grantee or sub-
grantee shall compensate the awarding
agency for its share.
~ 85.34 Copyrights.
The Federal awarding agency reserves a
royalty-free, nonexclusive, and irrevoca.
ble license to reproduce, publish or other-
wise use, and to authorize others to use,
for Federal Government purposes:
(a) The copyright in any work devel.
oped under a grant, subgrant, or contract
under a grant or subgrant; and
(b) Any rights of copyright to which a
grantee, subgrantce or a contractor pur.
chases ownership with grant support.
~ 85.35 Subawards to debarred and
suspended parties.
Grantees and subgrantees must not
make any award or permit any uward
(subgrant or contract) at any tier to any
party which is debarred or suspended or
is otherwise excluded from or ineligible
for panicipntion in Federal assistance
programs under Executive Order 12549,
"Debarment and Suspension."
~ 85.36 Procurement
(8) States. When procuring property
and services under a grant, a State will
follow the same policies and procedures it
uses for procurements from its non.fed-
eral funds. The State will ensure that
every purchase order or other contract
includes any clauses required by Federal
statutes and executive orders and their
implementing regulations. Other grantees
and subgrantees will follow paragraph (b)
through (i) in this section.
(b) Procurement standards, (I) Granl~
ees and subgmntees will use their own
procurement procedures which rencct ap-
plicable State and local laws and regula.
tions, provided that the procurements
conform to applicable Federal law and
the standards identified in this section.
(2) Grantees and subgrantees will
maintain a contract administration sys-
PublIshed by Warron Gornam lemonl
09:1559
HDR RF ~505
5-17~93
tern which ensures Ihat conlraClors per-
form in accordance with the terms, condi-
tions, and specification of their contracts
or purchase orders.
(3) Grantees and subgrantees will
maintain a wriUen code of standards of
conduct governing the performance of
their employees engaged in the award and
administration of contracts. No employ-
ee, officer or agent of the grantee or
subgrantec shall participate in selection,
Or in the award or administration of a
contract supported by Federal funds if a
connict of interest. real or apparent,
would be involved. Such a connict would
arise when:
(i) The employee, officer or agent,
Oi) Any member of his immediate
family,
(iii) His or her panner, or
(iv) An organization which employs, or
is about to employ, any of the above, has
a financial or other interest in the firm
selected for award. The grantee's or sub-
grantee's officers, employees or agents
will neither solicit nor accept gratuities,
. favors or anything of monetary value
from contractors, potential contracrors,
or parties 10 subagreements. Grantee and
subgrantecs may set minimum rules
where the financial interest is nat sub-
slantial or the gin is an unsoliciled item
of nominal intrinsic value. To the extent
permitted by State or local law or regula-
lions, such standards or conduct will
provide for penalties, sanctions, or other
disciplinary actions for violations of such
standards by the grantee's and subgran~
tee's officers, employees, or agents, ar by
contractors or 1heir agents. The awarding
agency may in regulation provide addi-
tional prohibitions relative to real, appar-
ent, or potential conflicts of interest.
(4) Grantee and subgrantee procedures
wjJl provide for a review of proposed
procurements to avoid purchase of un~
necessary or duplicative items. Consider~
ation should be given to consolidating or
breaking out procurement! to obtain a
more economical purchllse. Wherr. appro-
priate, an analysis will be made of lease
versus purchase alternatives, and any
other appropriate analysis to determine
the most economical approach.
(5) To (oster greater economy and
efficiency, grantees and subgrantees are
encouraged to enter into State and local
intergovernmental agreements for pro-
curement or use of common goods and
services.
(6) Grantees and subgrantees are en-
couraged to use Federal e:\cess and sur-
plus propeny in lieu of purc:hasing new
equipment and property whenever such
Use is feasible and reduces project costs.
(7) Grantees and subgrantees are cn~
couraged to use value engineering clauses
31
~
j'
CLEARW ATER CITY COMMISSION
'-E:rJ d- Agenda Cover Memorandum
Item /I
~ G Mooting Date
"3.(,-97
SUBJECT: Joint Project Agreement Construction Modification with the Florida Department of Transportntion
for State Rond GO (Gulf-ta-Bay Blvd.)
RECOMMENDA TIONIMOTION: Approve the Joint Project Agreement Construction Modification with the
Florida Department of Transportation for State Road 60 (Gulf-to-Bay Blvd.) for an estimated cost of$22,077.30.
~ and that the appropriate officials be authorized to e:"ccutc same.
SUMMARY:
· The Florida Department of Transportation proposes to resUlface State Road 60 (Gulf-to-Bay Blvd.) from Highland
Avenue to west of Sky Harbor Drive and to replace various cross drains. This roadway construction will necessitate the
adjustment of the City's sanitary utility access portal covers located within the paved roadway.
· The estimated cost ofthis JPA is based on 35 sanitary utility access portal adjustments at a unit cost of $630.78 each.
This is the current statewide average for this work activity. Actual cost will be the unit price of the FDOT's low bidder.
Due to the extremely short duration of these projects and the stiff penalties assessed to the State's contractor for any
delays. the FDOT higWy recommends the execution of a Joint Project Agreement for this adjustment work.
· Due to traffic considerations, all work on this project by the State's contractor or City forces is limited to the hours
between 10:00 P.M and 5:00 AM. This schedule is detennined by the FDOT's roadway classification of Gulf-to-Bay
Blvd. This JPA will result in a savings to the City based on construction cost and maintenance of traffic. Tlus JPA will
. also lessen the City's liability for possible claims due to project delays, currently $40,000 per day.
. The available balance in the Sanitary Utility Relocation project is sufficient to fund this work.
RovlowBd by:
Originating Dept.
Costs:
$22.077 .30
Commission Action
Legal
~
~
N/A
Engineering ServIces
(Current FYI $22.077.30
Approved
,
i
f Budget
I
User Dept.
Funding Source:
Approved
w/conditions
Purchasing
Capt. Imp. X
Denied
Risk Mgmt.
Operating
i
1
I 15
j
I
, ACM
Cont'd to
N/A
Date:
Other
Paper:
ENG.
f1
Not required:
X
OTHER
Affected parties
't~~' notified
Appropriation Code(sl
Attachments:
l Submitted By:
Cjty~
315-96634-563800-535-000 Joint Project Agreement
Not Aequired
FOOT JPA for SR 60.agn
"
I~
FORM 723-25A
5191
PAGE IOF3
STAll! 0' ftORlDA OI!l'~EH1' OFnNBPOIlTAnON
OMSIOlf 0' 'R200HmUCJ1OM " Ol!SlaH
JOINT PROJECT AGREEMENT
CONSTRUCTION MODIFICATION
(MUNICIPAL)
COUNTY SECTION lITILITY JOBN
STATE ROAD COUNtY
PARCEL & R/W JOB N
15 040 3527 60 PlNELLAS 1 N/A
THIS AGREEMENI'. made and entered into this _ day of 199.. by and between 1he STATE OF FLORIDA
DEPARTMENT OF mANSPORTATION. hereinafter referred to as the DEPARTMENT. and the CITY OF . a
municipal corporation. hereinafter referred to as the CITY.
WITNESSEm:
WHEREAS,TIIE DEPARTMENT is constructing, reconstructing, or otherwise changing a portion of the Slate Highway
System, designated by the DEPARTMENT as Job No. 15040-3527. on Road No. & from Court 51. to 51\)' Harbour. which
shall caU for the adjusbncnt. change or relocation of certain facilities and/or utilities owned by the CITY (whe1her within the
corporate limiu thereof or not) and located within the right of way of said highway.
AND WHEREAS, the proposed said construction, as above descnbed, bas been reviewed by the DEPARTMENT
and the CITY and said abovc-described adjustment. change or relocation work hereinafter be designated as "Utility Work, -
AND WHEREAS. the CITY bas expressed its desire to IUlsume all costs incurred by this ftUtiUty Work- and bas
requested the DEPAR1MENT to include in said Job certain plans and specifications to meet the CITY'S needs.
AND WHEREAS. the DEPARTMENT and the CITY have determined 1bat it would be to the best interest of the
general public and ro rhe economic adVBDtagc ofboth parties to enter into II JOINT PROJECT providing for such work,
NOW. 'IlIEREFORE, the premises considered, and in consideration of the sum of One Dollar ench to the other in
hand paid. the receipt whereof is hereby acknowledged, and in further consideration of the mutual covenants hereinafter
contained, it is agreed by the parties as foUows:
1. The DEPARTMENT and the CITY shall participate in a JOINI' PROJECT. the scope ofwhicb will cover only
CITY utility facilities within the limits of the project I1S included in the plans and cstimntc of the highway contract, more
specifically described as an adiustment of manhole rings and lids .
2. All of 1be work on the JOINT PROJECT is to be done BCCOrding to the plans and specifications of the
DEPARTMENT which plans and specifications are, by reference hereto, made a part hereof. The CITY will be responsible
for verifying the accuracy of the DEPARTMENT'S tmderground survey information. and will also be responsible for any
changes to 1be CITY'S plans made necessary by enors or omissions in 1he DEP AR'l'MENrS swvcy infonnation as Cwnished
to the CITY. All crron" omissions, or changes in 1he design of the CITY'S "Utility Work- will be the sole f'C!lponsibility of
the CITY. In any oonOict between CITY and DEl' ARTMENT specifications, the DEPARTMENT'S specifications will govern.
3. All adjustmc:nls, relocations. repairs and incidentals required to be performed to the existing CITY utilities within
this project. not included in
JI
~
(0
FORM 723.2SA
5191
PAGE 20F3
this contract, will be the sole rcspmsibilityofthe CITY. All such work is to be coordinalcd with the construction of this projecl
nnd in a manner that will not cause delay to the highway contractor.
4. All services and work under Ute col15troction contrnct shall be perfonned to the satisfoclion of the
DEPARlMEN'rS Director, Division of Construction, and he shaD decide all questions, difficulties and disputes ofwhatcvcr
nature. which may arise under or by reason of such contract for MUlility Work." the prosecution and fulfillment of the services
thereunder, and the character. quality, amount and value lhcreof; and his decision upon all claims, questiOI15 and disputes
thereunder shall be final and conclusive upon the parties hereto.
S. The CITY agrees that it will, alleast thirty (30) days prior to lhe DEPARTMENTS advertising the project for bid,
furnish the DEPARTMENT an advance deposit estimated at $ 22.077.30 for full payment ofproject cosl for projC(:1 (JS040-
illD. Said deposit estimate sbould be the lotal estimated project cost plus allownnces. lethe accepted bid amount plus
8UOW~ is in excess oflhe deposit amount the CITY will provide an additional deposit wi1hin fourteen (14) calendar days
or prior to posting the bid, whichever is earlier, so that the total deposit is equal to lhe bid amount plus aUowances. The
DEPARTMENT may utilize this deposit for the pa)1l1ent of the project (J5040-3S27). Both parties further agree !hat in !he
event the final billing pursuant to the Imns of Paragraph 8 is less than the advance deposit, 8 refund of any excess will be made
by the DEPARlMENT to the CITY; and iliat in the event said fmal billing is greater than advance deposit the CITY will pay
the additional amount within 40 days from date of the invoice.
6. Upon completion nnd acceptance of the work, the CITY shan own, control, maintain and be responsible for all
CIT'l utility facilities involved, according to the terms of the standard pennit required by the Stale Statutes for occupancy of
publicrighis of way. The CITY further agrees that it will maintain and keep in repair, or cause to be mainlliined and kept in
repair, all ofsuch constructed facilities or utilities within the right of way of said Slate Road, to comply with aU provisions of
law and oflhe DEPAR1MENT'S manual with amendments and specifications for 1rnflie control routing and parking and to
confonn wi1h the regulations of the DEPARTMENT pertaining thereto.
7. The CITY shall defend, save and hold hannlcss the DEPARTMENT from any and all legal actions, claims or
demands by any person or legal entity against the DEPARTMENT arising out of the participation oHms Agreement by the
CITY, or use by the CITY, of1he completed "Utility Work..
8. Upon oompletim oftbc work. the DEPARTMENT shall. within one hundred eighty (180) days furnish the CITY
with two (2) copies of its final and ccmplc:te billing of all cost incurred in connection wilh the work pcrfonned hereunder, such
s1alcment to fonow as closely as possible the order of the items contained in the job estimate, The fmal billing sholl show the
desaiption and site of the project; the date on which the first work was perfonncd~ the date on which the earliest item billed
c:xpc::nsc was incurred; the date 00 which the last work was pcrfonned or the last item of bil,led expense was incurred; Ule date
m which the last wOOc was performed or the last ilem of bill cd expense was incurred; and the location where the records and
acc::ouols bill can be audited. Adequate references shall be made in the billing to the DEPARTMEN'rS records, accounts or
otbcrrelcwnC doctancnts. All o:m rc:cordJ and accounts shall be subject to audit by a representative of !he CITY within three
(3) years at\er final billing by the DEPARTMENT to the CITY. Upon receipt of invoices prepared in accordance with
povisions set fooh in tbcFLORIDA DEPARTMENT OF 1RANSPORTATION General Audit Manual and any supplements
or revision. ekl., the CITY agrees to reimb\U'Se 111e DEPARTMENT in the amount of such actual cost.
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FORM 723-2SA
5/91 '
PAGE 3 OF 3
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by their
duly authorized officers. and their official seals hereto affixed, the day nnd year first above written.
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
BY:
Director of Production
(SEAL)
. AT1'EST:
Executive SecretaI)'
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CITY OF CLEARWATER, FLORIDA
"
BY:
Elizabeth M. Deptula. City Manager
ATfEST:
Cynthia E. Goudeau, City Clerk
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Approved ns to fonn and legal sufficiency:
Co-Signed:
Rita Garvey. Mayor-Commissioner
John Carassas, Assistant City Attorney
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Approved as to Form, Legality. and Execution
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
BY:
Assistant Attorney
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SUBJECT: RECONSTRUCTION OF HIGHLAND AVENUE FROM NORTH OF GULF-TO-BAY BLVD.
TO NORTH OF SUNSET POINT ROAD (96-12) CHANGE ORDER #1
RECOMMENDA TIONIMOTION: Approve Change Order #1 to the Reconstruction of Bighlnnd Avenue
from North ofGulr~to-Bny Blvd. to North of Sunset Point Road (96-12) to Overstreet Pnving Company of Largo,
Florida increasing the contract amount by $1] 7,564.90 for a new contract total of$4)98.634.46, and approve a time
extension of 54 days,
EN
CLEARWATER CITY COMMISSION
3 Agenda Cover Memorandum
1'7
Item #
Meeting Date
lm and I1mt Ihc appropriate officials be aUlhorized to execute same.
SUMMARY:
. The contract to widen Highland Avenue from north of Gulf-to-Bay Boulevard to Sunset Point Road was awarded
to Overstreet Paving Company on June 20, 1996 by the Clearwater City Commission for a total contract price of
$4,281.069.56.
· A change order is necessary to advance the construction process and to approve payment for work the Contractor
has already performed. Following is a brief discussion of the change order work by construction categories of
Roadway. Signalization, Water and Sanitary Sewer Relocation. The attached Summary Of Costs gives the
specific change order items and amounts. Completed work items are so noted with an asterisk. The immediate
completion of these asterisk items was necessary to avoid delays in the construction process, further
inconvenience to the public, and associated down time charges by the Contractor.
. GTE) Florida Power and Time Warner Cable have extensive facilities within the project. The utility companies
could not begin their relocation work until after the Contractor completed staking the right-of-way, installation of
construction signs. and clearing and grubbing. This relocation work could not have been accomplished before the
actual start of roadway construction due to the extensive intermingling of the existing private utilities and the
limited work space available prior to right-of~way clearing. City staff has insured that work by the various private
utilities is proceeding at the quickest possible pace. The Contractor has been delayed in accomplishing certain
continued:
Reviewed by: Originating Dept.
Legal ~~~ Engineering Services
Budget User Dept.
Purchasing ~ ks
Risk Mgmt. N/A Advertised:
IS Date:
ACM Paper:
ENG. Not required: X
OTHER Affected parties
notified
Submitted By:
CIty Manager Not ACQuired X
Costs:
$117,564,90
Commission Action
ICurrent FYI $117 .564,90
Approved
Funding Source:
Approved
w lea nd itions
Capt. Imp.
x
OJ..~.ating
Donied
Cont'd to
Other
Appropriation Codelsl
Attachments:
See Attached Channe Order
Change Order 111
Highland Ayenue Change Order #1
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Page 2 Continued: { 7
Agenda Item: Reconstruction of Highland Avenue From North of Gulf-to-Bay Blvd. to North of Sunset Point Road
(96-12) Change Order # 1
, Overstreet Paving Company
portions of the sanitary sewer, water main and drainage work due to this ongoing work. To expedite the primary
roadway work and avoid further delays while awaiting completion of the private utility work; the Contractor has
proposed a roadway detour of Highland Avenue from Palmetto Street to Maple Street along Glenwood Avenue.
Complete utility and roadway work will be accomplished in this section while the detour is in place. This is also a
safety improvement since the storm sewer is up to 8' deep in this location and will require a larger work area to install
the line. Detouring the traffic will ensure motorist safety and allow Overstreet to work unimpeded, This change
order provides for the requested detour.
. WATERLINE RELOCATION
In several locations; the existing water main system is cast iron pipe. This pipe material is relatively fragile and is
not at a sufficient depth to safely remain in place. This change order provides for the relocation and replacement
of this pipe with more durable ductile iron. Also; several water service lines crossing the roadway had to be
replaced.
. SANIT AR Y SEWER RELOCATION
The sanitary sewer system at Palmetto Street was incorrectly sized on the plan. The existing line was 15u; not a
12" as shown. The replacement line had to match the existing size to avoid line blockage.
A short section of the existing sanitary line along Highland Avenue is in conflict with the proposed storm trunk
line and will have to be relocated.
This change order includes pay items to correct the above deficiencies.
. TIME EXTENSION
A time extension of S4 days is needed for the additional work added by this change order. Revised contract
completion date is Dec. 25, 1997.
. ADDITIONAL FUTURE PROJECT COSTS TO CSX TRANSPORTATION (RAILROAD)
The original agenda item for award of contract in June 96 stated that the project would include utility
accommodations and a new railroad crossing to be constructed at the CSX railroad tracks just north of Flagler
Drive. Since that time the City's engineering consultant has obtained utility accommodation license fee and
railroad signalization installation price quotations from CSX Transportation the owner of the rail system in
Clearwater. CSX collects a one time license fees for any use of their right-of-way including all public
infrastructure systems. Two license fees are required on the Highland Ave. project for the installation of a new
12" water main beneath the tracks along Highland Ave. ($500.00) and for the installation of a pair of new 4S"
stoml water pipes in the railroad right-or-way in the Clearwater Country Club Golf Course ($24;250.00). The
costs of the utility installations are included in the construction contract with Overstreet Paving, The other
additional cost is the license fee for the new widened and improved Highland Ave. railroad grade crossing and for
the construction costs for CSX to install signalization and crossing gates at the CSX Railroad crossing just north
of Palmetto Street. CSX requires this work be done by their own work crews at an estimated amount of is
$287,791.14. These items will be brought forward for Commission approval in separate agenda items as the final
agreement forms are received from CSX.
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Page 3 Continued: ," 17 .
Agenda Item: Reconstruction of Highland Avenue From North of Gulf-to-Bay Blvd. to North of Sunset Point
Road (96-12) Change Order # 1
Overstreet Paving Company
. FUNDS AVAILABLE
Capital Improvement Project 92140, Highland Avenue Improvements, has available funding for the increased
. amount of $32,030.00; 92555. Intersection Improvements. has adequate funding for the increase of $2,810.00;
96704. Water Line Relocation, has adequate funding available for the increase of $65,683.20; and Sanitary Utility
Relocation, 96634, has avai~able funding for the increase of$17,041.70.
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DATEs
February 1.
),97
CBAHOB ORDER 11
PROJEC'r I
RECOHS'1'RUC'lION OF HIOHLAND AVENUE
(GULF-m-BAY BLVD. TO SUNSET PT. RD.)
PROJECT NUMBERs
96-12
CONTRACXOR,
OVBRS!l'R.EET PAVING COMPANY
1390 DONEGAH ROAD
LARGO, FLORIDA 34641
DATE OF CONTRACT s
01102J9~
CODEs 315-92140-563100-541-000 tA_
315-92555-563100-541-000 ts,
315-96704-563800-533-000 te}
315-96634-563800-535-000 to}
SCOPS OF CHANGEs
THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT
SEE ATTACHED SHEET FOR ITEMS AND QUANTITIES.
APPROVE TIME EXTENSION OF AN ADDITIONAL 54 DAYS.
STATEMENT OF CONTRACT AMomrr
ACCEPTED BY:
ORIGINAL CONTRACT AMOUNT
CHANGE ORDER #1
NEW CONTRACT TOTAL
$4,281,069.56
+5 117.564.90
$4,398,634.46
OVERSTREET PAVING COMPANY
BY:
{SEAL'
Mayor-commissioner
Date:
Rita. Garvey,
WITNESSES:
John C. carassas, Asst. City Attorney
(Approved as to form and correctness)
ATTEST:
city Clerk
Cynthia E. Goudeau,
Date:
Reconunended by:
Richard J. Baier, P.E.
City Engineer
CITY OF CLEARWATER, in
PINELLAS COUNTY, FLORIDA
Elizabeth M. Deptula,
City Manager
CO #1 Highland Avenue
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. CHANGE ORDER ##1
RECONSTRUCTION OF mGHLAND AVENUE
SUMMARY OF COSTS
1. mGHLAND A VENUE IMPROVEMENTS: 92140
Item No.
D ..
escnpt!QIl
~
Unit Price Total Cost
New #6SA *
New #6SB
New 6SE*
Add to #3
Add to #3*
Project Infonnation Signs 2 EA. $ 590.00
Message Board for Detour 10 Days $ 120.00
Asphalt Grindings for Driveway 700 C. Y. S 19.50
Glenwood Avenue Detour L.S. 57,500.00
MOT, Greenlea Crossings L.S. $8,500.00
mGHLAND A VENUE IMPROVEMENTS SUBTOTAL
S 1,180.00
$ J,2oo.00
$13.650.00
S 7,500.00
S 8.500.00
+$32,030.00
2. ~RSECfION IMPROVEMENTS: 92555
Xt~ No,
New #73A *
Delete #73A
Description
~
Unit Price Total Cos(
Temp. Wood Signal Poles L.S. $5,750.00
6- Steel Condui~ Jack & Bore 100 LF $ 29.40
INTERSECTION IMPROVEMENTS SUBTOTAL
$ 5,750.00
-$ 2r940.00
+ S 2,810.00
3. WATER LlNE RELOCATION: 96104
'tem No. . Descripfiol1 ~ Unit Price Total Cost
New#113A* Uniflange for 6" D.LP. 14EA $ 195.00 $ 2,730.00
New #J 13B. Restrained ] 6- D.I.P. 4EA $ 610.00 S 2,440.00
New #1l3C* Crew Tune 2.25 Days $2,040.00 $ 4,590.00
New #113D* 24" Steel Casing. Jack & Bore 90 L.F. S 130.00 ~ $11,700.00
New #1l3E. 1611 Gate Valve 1 EA. $4,800.00 S 4,800.00
New #113G$ 3. Directional Bores 300 L.F. $ 26.00 S 7,800.00
Add to #938. 1211 D.LP. Water Line 700 L.F. $ 22.20 $15,540.00
Add to #94. 16. D.I.P. Water Line 359 L.F. S 44.80 $16.083.20
WATER LINE RELOCATION SUBTOTAL +565,683.20
4. ~ANlTARY UTILITY RElpCATION: 96634
Item No.
D ..
escnptlOIl
Unit Price Total Co~
~
New #127B.
16. D.I.P. Sanitary Sewer Pipe
278 L.F.
S 54.50 $15,151.00
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PAGE 2 CONTINUED:
. CHANGE ORDER #1 .
RECONSTRUCI10N OF mGHLAND A VENUE
SUMMARY OF COSTS
4. ~ANlTARY UTILITY ITEMS (Cont.)
Item No.
New #127C*
New #1270*
New #127E*
New #127F*
Add to #115
Add to #125
Decrease #116
D~scriptiof\
~
poit Price Total Cost
,
Adapter 15" - 16" Sewer Line 1 EA. $ 425.00
Adjust Manhol~ Opening to 1611 1 L.S. 51,200.00
Non-Returnable Service Fittings 1 L.S. 5 225.00
16" x 6" Tee D.I.P. Sewer 1 EA. $ 350.00
8" PVC Sanitary Sewer Pipe 210 L.F. $ 19.70
Manhole for Sanitary Sewer lEA. $2.045.00
12.' PVC Sanitary Sewer Pipe 278 L.F. $ 23.35
SANITARY UTll...ITY RELOCATION SUBTOTAL
TOTAL CHANGE ORDER #1
ORIGINAL CONTRACT AMOUNT
CHANGE ORDER #1
NEW CONTRACI' TOTAL
$4,281,069.56
+$ 117,564.90
$4,398,634.46
* Denotes Construction Work Completed
I'
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$ 425.00
$ 1,200.00
S 225.00
$ 350.00
$ 4.137.00
$ 2.045.00
$-6.491.30
+$17,041.70
+$117,564.90
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· J!' E .1 CLEARWATER CITY COMMISSION M~;:ale {2?
~=E:. ~ I'J Agenda Cover Memorandum
. !li4n ,. Lf .3. (p. cr 7
SUBJECT: Additional FDOT Design Requirements for Drew Street Widening Project from Highland Ave. to
Northeast Coachman RORd
RECOMMENDA TION/MOTION: Approve modification to Work Order to Post, Buckley, Schuh and
Jernigan, lue. for additional engineering design required by the Florida Department of Transportation, increasing
the work orrler amount $59,065.00,
[E) and Lhat the approprialc officials be authorized to C;O;CClllC same.
SUMMARY:
· City Commission approved a Work Order for PBS&J to provide for project design to widen Drew Street from Highland
Ave. to Northeast Coachman Road on July 20, 1995. The proposed widening is to a five lane facility with continuous
turn lane and additional improvements as necessary at major intersections. City Commission also approved a Letter of
Understanding with the FDOT to define responsibilities and funding for project design of Drew Street Widening from
Highland Avenue to Northeast Coachman Road on June 1, 1995.
. The project design is approximately 60% completed and is in the FOOT quality review process.
. The FDOT has directed additkma! standard design steps to all design projects and in particular has requested specific
design additions for the Drew Street Widening project. These additional design steps and requirements are fully
described in the attached correspondence from PBS & J. Briefly the additional design requirements are:
1. Extension of Survey on Northeast Coachman Road
2. Extension of Right-of-way Control Survey and revising right-of-way maps on Northeast Coachman Road
3. Vehicular Counting and Classification Station
4. School Zone advance warning signs and flashing lights
continued:
Revlowod by: Originating Dept. Costs: $59.065.00 Commission Action
9~ 7
Legal Engineering Department ~ f.- (Current FYI Approved
/ ,
Budget d User Dept. e Funding Source: Approved
J;I4- w!conditions
Purchasing Capt. Imp. X
Denied
Risk Mgmt. N/A Advertised: Operating
Cont'd to
IS N/A Date: Other
ACM 1+ Paper:
ENG. Not required: X
OTHER ~ Affected parties Appropriation Code Is) Attachments:
notified
Submitted By: \./ 315.92141.561200.541.000 Post, Buckley, Schuh &
rte1:: Jernigan Inc. Cover Letter and
Work Order
Not AeQuired X ,
Crew 51. WidenIng Addlllonal FCOT Ceslgn Work
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Agenda Ite.
Additional FDOT De.1gn Requirement. for Drew stroet Widening Project from Highland Avenue to
Northeast Coachman Road
S. Temporary traffic signal design
6. Engineer's cost estimates
7. Groundwater Zone of Influence Analysis
B. Extend GeotechnicaJ Subsurface Investigations. testing and analysis on Northeast Coachman Road
· The cost of the additional design services is $59,065.00. The specific design cost fees were negotiated by an FOOT
team which included members from SUlVey, R/W Mapping, Traffic Design, Roadway Design, Geotechnical as well as
the Project Manager. "
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. Project scheduling is for the final plans to be completed in Aug. 1997, right~of-way acquisition to begin in Oct. 1997 and
., for the project to be'let to let for bid in August 2000.
· The available balance in Capital Project 315-92141, Drew Street Widening, is adequate to fund this project.
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POST,
BUCKLEY.
SCHUH 8..
JERNIGAN, INC.
January 13, 1997
I~
ENGINEERING
PLANNING
Mr. Terry Jennings. P.E.
Chief Engineer
City of Clearwater
100 South Myrtle Avenue
2nd Floor
Clearwater, FL 34616
Reference:
Drew Street (S.R.. 590) Roadway Improvements,
from North Highland Avenue to Northeast Coachman Road
State Project No. 150so.-1S01; W.P.I. No. 7117121
Dear Mr. Jennings:
As we previously discussed by telephone over the past few months. unforeseen
circumstances now require supplemental design services to complete the design of this
project as desired by Florida Department of Transportation.
. Transmitted with this letter are the work order initiation form, the labor cost estimate, the
miscellaneous and out.of.pocket expense estimate. copies of documents that justify these
supplemental services. and copies of the final negotiated staff-hour estimate detail sheets.
As you requested. the scope of the items in this request for supplemental services have
been accepted by the FOOT Project Manager. The work effort required for these
supplemental services have been negotiated with appropriate FOOT District VII
personnel.
The following is a brief description of the work to be included in this supplemental
agreement.
A. Extending Design Survey on Northeast Coachman Road
It has been determined that the intersection of Drew Street and Northeast
Coachman Road will need to provide dual left-turn lanes for the eastbound Drew
Street movement to Northeast Coachman Road. Northeast Coachman Road will
have to be widened to receive these dual left-turn lanes. The total length of the
widening and dropping of the added lane is 450 meters, PBS&J is required to
perform design surveys for this additional work on Northeast Coachman Road
. (S.R. 590) to Station 35+00.
B. Extending Right-of.Way Control Survey and Revising Right-of-Way Maps on
Northeast Coachman Road
Revise the Right-of-Way Control Survey drawings and the Right-of-Way Maps
on Northeast Coachman Road (S.R. :)~O) to Station 35+00. as required by
extending the widening.
Y~W"1B\DAEW\wro"T^\ADD:SCOrI,Ln
5300 Wesl Cypress Str~t. Suite 300. Tllmp<l, F1orldIl33607.1066 - Telephone: BU/8n.727S. rc\lC~ 813/289.0397
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Mr. Terry Jennings. P .E,
January 13, 1997
Page 2
C. Vehicular Counting and Classification Station
FOOT District Traffic has requested that a Vehicular Counting and Classification
Station for Drew Street (S.R. 590) be included as a part of this project. PBS&J is
required to prepare design plans for this counting station,
D, School Zone Advance Warning Signs and Flashing Lights
At the time the Original Agreement was executed. it was not decided whether the
existing overhead school zone advance warning signs and flashing lights should
be replaced with overhead on a spanwire, overhead on a truss. or post mounted on
the roadside. FOOT decided on using a cantilever mounting for the sign marking
the beginning of the school zone, anduse a roadside post mounted installation for
the sign marking the end of the school zone. PBS&J is required to prepare design
plans for these sign/Jight installations.
D~ Temporary Traffic Signal Design
Temporary traffic signal installations are required for maintaining the operation
of the signalized intersections during construction. During construction, as many
as three different traffic signal configurations that will be needed at each
signalized intersection. PBS&J is required to prepare design details for each of
these temporary traffic signal configurations.
E. Engineer's Cost Estimates
FOOT District VII now requires that itemized engineer's cost estimates be
prepared with each phase plans submittal (60%, 90%, 100%. and Final).
F. Groundwater Zone of Influence Analysis
The Southwest Florida Water Management District has requested the
groundwater zone of influence be dctennined for the stonnwater management
facility proposed for Basin B. The geotechnical engineering services provided
for in the Original Agreement did not provide for perfonning groundwater zone
of influence analysis. PBS&J is required to perfonn this analysis and include the
results in the Environmental Resource Pennit application.
i '
H.
Extend Geotechnical Subsurface Investigations. Testing and Analysis on
Northeast Coachman Road
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Mr. Terry Jennings, P.E.
January 13, 1997
Page 3
Perfonn additional geotechnical subsurface investigations, testing and analysis on
Northeast Coachman Road (S.R. 590) to Station 35+00, as required by extending
the widening.
The FDOT District VJl personnel responsible for negotiating the work effort for th'ese
supplemental services are:
I D" I'
tem ISClp me
A Survey
B RIW Mapping
C Traffic Design
D Traffic Design
E Traffic Design
F Roadway Design
G Geotechnical
H Geotechnical
Name
Mike Myhrvold
Mike Myhrvold
Bijan Behzadi
Bijan Behzadi
Bijan Behzadi
Oliver Perdomo
Brent Hamil
Brent Hamil
Date ofNeeotiations
12/17/96
12/17/96
11120/96
Z 1120/96
J 1120/96
] 2120/96
J 1/13/96
11/13/96
Should you require additional infonnation, please do not hesitate to call.
Sincerely,
POST, BUCKLEY, SCHUH & JERNIGAN, INC.
II ) 1 . ./
/(; II .. ,1 { & .. ~A. t<.y r r:
Kevin J. Coughlin, P.E.
Project Manager
xc: . Oliver Perdomo (FOOT District VII. MS 7-700) ,
J. Thomas Hall (PBS&J)
Patricia Orsi (PBS&})
V~W"TD\DlEW\Wl'DAT"\ADDSCOfI.Ln
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CITY OF CLEARWATER
ENGINEERING DEPARTMENT
PBS&J WORK ORDER INITIA nON FORM
Date: January 13, 1997
PBS&J Project No.: 60-906
City Project No,: DS 080495
1. PROJECT TITLE:
Supplemental No. 1
Drew Street (S.R. 590) Roadway Improvements, from North Highland to Northeast
Coachman.
2. s.c..OPE OF WORK:
The following work activities are added to the Scope of Work described in llte original Work
Order Initiation Form dated August 4, 1995:
A. Extend the design surveys on Northeast Coachman Road (S.R. 590) to Station
35+00.
B. Extend the Right-Of-Way Control Survey Northeast Coachman Road (S.R. 590) to
Station 35+00.
C. Provide design plans for an FOOT vehicular counting and classification station on
Drew Street.
D. Provide design plans for a school zone advance warning signs with flashing lights.
E. Provide design details for temporary traffic signal installations required by the traffic
control plans.
F. Provide engineer's cost estimates with each phase plan submittal.
, G. Provide groundwater zone of influence analysis for Pond B.
H. Extend geotechnical subsurface investigations, testing and analysis on Northeast
Coachman Road (S.R. 590) to Station 35+00.
3. PROJECT GOALS:
The Project Goals provided for in the original Work Order Initiation Form dated August 4,
1995, are amended to include extending the design for the widening of Northeast Coachman
Road (S.R. 590) required for the merging of the dual left turn lanes from eastbound Drew
Stree~ (S.R. 590).
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4. BUDGET:
A maximum fee of $59,065.00 has been established for this assignment revision,
5. SCHEDULE~
The Schedule remains as described in the original Work Order Initiation Form dated August
4, 1995.
,6. PBS&J STAFF ASSIGNMENTS:
The PBS&J Staff Assignments are revised as follows:
Kevin J. Coughlin, PE
J. Thomas HaJl, PE
877-7275, ext. 361
877-7275~ ext. 503
7. CORRESPONDENCE! REPORTING PROCEDURES:
The Correspondence/Reporting Procedures remain as described in the original Work Order
Initiation Form dat~ August 4, 1995.
8. INVOIClNGIFUNDING PROCEDURES:
.
The budget for this work revision is a maximum of $59~065.00 based on actual time and
direct reimbursable costs expended. Invoicing Method A, Cost Times Multiplier Basis shall
be~ City Invoicing Code: 315-92141-561200-541-000.
9. SPECIAL CONSIDERA nONS:
The Special Considemtions ~main as described in the original Work Order Initiation Form
dated August 4, 1995.
10. PROJECT COMPLETION REPORT:
The Project Completion Report remains as described in the original Work Order Initiation
Fonn dated August 4, 1995.
PREPARED BY:
CITY
PBS&J
Richard J. Baier, P.E. Date
City Engineer
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April 28. 1995
OF TRANSPORTATION
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. -
IAWlon CJlUS
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t.UI G. WAlTIo
seeM1,,"
The Honorable Rita Garvey
Mayor-Conunissioner
City of Clearwater
Post Office Box 4748
Clearwater. Florida 34618-4748
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ATTENTION: Richard Baier
City Engineer
RE: Letter of Under sIan ding
WPI Number: 7117121
State Project Number: ) 5050-1 SO I
SR 590 (Drew Street): from North Highland Avenue to N.E. Coachman Road
in Pinellas County
Dear Mayor-Commissioner Garvey:
The Florida Department of Transportation, District VII (the Department). is submitting this Letter
of Understanding (LOU) to the City of Clearwater (the City) for its concurrence.
The purpose of the LOU is to define the responsibilities of the Department and the City for design
services and funding responsibilities for WPI: 7117121, SPN: 15050-1501. S.R S90 (Drew Street):
from North Highland Avenue to N.E. Coachman Road in Pinellas County, Multilane Improvements,
(the Project).
"
The City acknowledges that right of way acquisition for the Project is currently programmed to start
in Fiscal Year 199711998, but that the Project construction is not currently programmed in the Five.
Year Work Program. Future funding priority for construction of this Project will be detennined
through....tbe PineUas Metropolitan Planning Organization Transportation Improvement Program
priority process.' .'
The City reserves the right to implement certain aspects of the Project in advance of the general
construction phase by the Department as may be in the interests of the City and approved by the
Department.
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Respo~ibilities of the City:
1. Provide all design services to the Department for the Project in accordance with FHW A and
Department Standards and the attached Scope of Services.
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2. Provide funding for the design services of the Project.
3. Ensure that"design services arc performed within schedule requirements set forth by the
Department.
4. Provide any additional design services not outlined in the aU ached .Scope of Service"
which may become necessary for completion of the Project foIJ9wing the execution of this
LOU. ' ..
S. Coordinate aU requests for public infonnation presentations through the Department1s Project
Manager.
Responsibilities of the Department:
1. Review and provide approval of an of the design services for the Project.
2. Provide Project Management and a Project Schedule for the City's Design Consultant.
3. Coordinate with the City's Design Consultant in order to obtain pennits.
4. Provide Project Development and Environmental (PD&E) support services including
reevaluations.
S. Provide funding for the right afway phase afthe Project currently funded in FY 1997/98.
6. Provide all media andlor pub~ic information services regarding the Project.
If the terms of this LOU are acceptable) please sign and date the attached City of ClealWater
Approval) page #3) and return two executed documents to:
Cathy D. Paxton
District VII lP A Administrator
prannin& MS 7.300
J J 20 1 N. McKinley Drive
Tampa. Florida ~3612-6403
~~~t;;~f
~d A. Twiddy, Ir., P.rv
District Director of
Planning and Programs
cc: Brian K. Smith. Pincllas County MFa
Richard Baier, City of Clearwater
2
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CITY OF CLEARWATER
I,?J
LETtER OF UNDERSTANDING
APPROVAL
"
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Rita Garvey
Mayor-Commissioner'
DATE:
~6?r
Efizabe . Dept a
City Manager .
DATE:
pYJJf
' Pamela K. On
, City Attorney
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DATE: leI 7/ ~-
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Item #19
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FROM:
C M ~ Memorandum
Mayor and City Commission ./
Betty Deptula, City Manager#\
3.6.CJ,/
/9
TO:
COPIES:
Kathy Ricc. Deputy City Manager
Bob Keller, Assistant City Manager
SUBJECT:
First Quarter Rcview - Amended City Manager's Annual Budget Report
DATE:
February 26, 1997
Attached is the First Quarter Budget Review in accord with Section 2.519 of the Clearwater Code.
The basic format of the report remains unchanged from prior years, and pages 1 and 2 provide a Table of Contents
and a defmition of fonnat tenninology. The Report includes comments on major variances, as wcll as explanations of
proposed amendments. In addition to the budgetary infonnation required by me City Ordinances. me following
special detail is included: a summary of administratively approved change orders is provided on page 69 and a
summary of Risk Management/Self Insurance Fund settlements over $5,000 for this quarter is included on page 71.
'This report is based on three months activity (October, 1996 through December. 1996) in this fiscal year, and
although in some instances variances have been noted in revenues and expenditures. some amendments are not
proposed until additional data can be analyzed.
General Fund FY 96/97 Amendments Budget As Amended
Adopted First Quarter First Quarter
Revenues 70,732,190 528,824 71,261,014
Expenditures 70,732,190 528.824 71,261,014
General Fund expenditure amendments include me transfer of $380,850 of unappropriated relained earnings of
the General Fund to the Special Program Fund to provide funding for City staffing of the "Miracle" lJroiect at the
corner of U.S. 19 atld Drew Street to cover costs to dale and anticipated expenditures through the end of the fiscal
year (See page 73). Other amendments include the approprialion of $5.000 to provide a cash contribution to
support lhe "Saturday in Ihe City Prol!ram" as approved by the City Commission on 10/3/96, $20.000 to provide
funding for lazz Holidav as approved on 10/3/96, $20.000 for lite Streetlight Banner Program to expand existing
downlown banners to other well traveled commercial areas as approved by the City Commission on 10/3/96, $17.945
for Sunday recreation hours for a six month trial period as approved on 10/3/96. $20.000 for air conditioners at the
Clearwater Beach Recreation Center. $40.000 for consultant studies for the Beach eRA and the South Fort Harrison
Revenue amendments include an increase in anticipated revenues of $170.390 for Fire Tax from Pinellas County
which offsets the cost of a $22.000 vehicle for the position of Assistant Chief.
At First Quarter. amendments to anticioated General Fund exnenditures exceed amendments to anticioated General
Fund revenues for the quarter bv $299.894. and that amount is transferred from General Fund unappropriated
retained earni112s.
The UnaooroDriated Relained Eaminl!s of the General Fund remains 31 $9.490.004t which is still 13.5% of the total
General Fund exnenditure hudgel, and well within the City Commission's 10% reserve policy.
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Water & Sewer Fund
FY 96/97
Adopted
Amendments
First Quarter
Budget As Amended
First Quarter
Expenditures
38.791.040
38,791,040
84,630
84,630
38,875,670
38,875,670
Revenues
The amendments to the Water and Sewer Fund reflect the appropriation of retained earnings to provide funding of
$59,630 for the City Wide Aerial Photography project as approved by the City Commission on 1117/96, and $25,000
to provide funding to the Inventory Control/Financial System project.
Gas Fund
FY 96/97
Adopted
Amendments
First Quarter
Budget As Amended
First Quarter
Revenues
19,975,550
19,111,460
o
(308,540)
19,975,550
18,802,920
Expenditures
Gas Fund expenditure amendments indicate the fmal adjustments to bring the Gas program budgets in line with the
recently approved Gas Business Plan.
SoUd Waste Fund
FY 96/97
Adopted
13.654,720
13,654,720
Amendments
First Quarter
Budget As Amended
First Quarter
Revenues
(161.000)
(446,000)
13,493,7~0
13,208,720
Expenditures
The original budget adopted for the Solid Wnste program reflected the City providing exclusive roll-off service within
the City. On January 23. 1997. the City Commission's approved plan has changed 10 reflect Solid Waste
"competing" for roll-off service. The budget amendments to Solid Wnste revenues and expenditures are necessary to
adjust for this change in scope.
'Stonnwater Utility Fund FY 96/97 Amendments Budget As Amended
Adopted First Quarter First Quarter
Revenues 4,171.840 (528.630) 3,643,210
Expenditures 4,049,720 (406,510) 3,643,210
Stonnwater Fund revenue reflects a decrease based upon a reduction in anticipated revenues charged to projects for
capitalized labor recognizing that city staff is not anticipated to provide any further labor on Stonnwatcr projects. To
offset this, expenditures have been decreased in the Stonnwater Quality Property Purchases capital improvement
project.
Recycling Fund FY 96/97 Amendments Budget As Amended
Adopted First Quarter First Quarter
Revenues 2,380.260 5,240 2.385.500
Expenditures 2,380.260 5.001 2.385.261
Recycling Fund revenues reflect additional funding received under the FY 1996/97 Slate Recycling Grant and
expendilUrC amendments include an offselting transfer to the Capital Improvement Recycling Program project.
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Marina
FY 96/97
Adopted
Amendments
First Quarter
Budget As Amended
First Quarter
Revenues
1,954,500
12,960
1.967,460
Expenditures 1,935,910 12,960 1.935,910
The amendments to the Marina Fund reflect the appropriation of retained earnings to provide funding of $12.960 for
the replacement of the Marina lobby and office air conditioning systems.
Parking
FY 96/97
Adopted
Amendments
First Quarter
Budget As Amended
First Quarter
Revenues
2.582.060
o
o
2,582,060
2,582,060
Expenditures 2.582,060
No budget amendments are proposed for the Parking Fund at first quarter.
Harboniew Center
Fund
FY 96/97
Adopted
1,863,440
Amendments
First Quarter
Budget As Amended
First Quarter
Revenues
186,291
2,049,731
Expenditures 1.863,440 186,291 2049.731
The Harborview Center Fund revenues and expenditures recognize the loan from the Boston Concessions Group and
the Special Development Fund providing additional funding to the Harborview construction project as approved by
the City Commission on 1117/96.
Internal Senices Funds FY 96/97 Amendments Budget As Amended
Adopted First Quarter First Quarter
Revenues 25,110,610 133,145 25,243,755
Expenditures 24,306,670 43,455 24.350,125
Amendments to Internal Service Fund revenues include an increase of $25,000 in General Services Fund revenues to
reflect anticipated increases in building & maintenance variable charges. In addition, Administrative Services Fund
revenues are increased by an additional $64,690 to reflect a refund from General Telephone.
Both Administrative Services Fund revenues and expenditures reflect the transfer of unappropriated retained earnings
of $26,680 representing savings in me FY 1995/96 program budget to provide funding for the upgrade of me Utility
System.
Also Garage Fund revenues and expenditures reflect me recognition of insurance proceeds of $16,775 for the
replacement of a vehicle in the Capital Improvement program as previously approved by me City Commission on
1/5/96.
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The amendments to 1he Capital Improvement program total a net decrease of $55,074.
There have been no simificant changes to Pennv for Pinella... proiects at first quaI1er.
Significant Capital nroiect bude.el amendments nrovided bv Commission action include funding for the Municipal
Services/Public Safety and Police, the Harborview Center, and Citywide AeriaJ Photography (see page 33).
Significant project amendments that have not previously been approved by the Commission are detailed on page 32 of
t'lls report. and the detailed amendments are included starting on page 34.
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FIRST QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 1996-97 REPORT
PAGE #
General Fund Opemting Budgett........".................,..,."t..................................."......",.............................................4..11......1.. 3
Utility Fund Opemting Budget..,.. ill... ,... ..........., ...... +, _,." +,.. ,................. ............. +,.... ........... ........ " I..... a. .... ~f ,t tt t.t' ."ItI.I..' .... II 15
Other Enlerprise Funds Operating Budgets........... ......... .......................... ........... .............. ........... ........."...."......"" .... 22
Internal Service Funds Operating Budgets........................................................u...................,..+u......."..u.................... 26
Capital Improvement "Progrmn Budget..,..,tltlt'a...'.'.....,tt,ttl.t,..........................................................".........,.............................. 32
Special "Progrmn Fund Budget ..........................................................................,............................................t.................. 60
Special Development Funds .........................,...................................................................................................................... 67
Adminis'b"ativc Change Orders......... .... ......... ..................................... ............... ............................... .... .... ....... .... ,. ....~....... ,.. 69
Summ&.ry' of Claims Settled ........ ............................. ..,...... .... .... ........,. ....,. ...... ............. .......... ..,. ........... ..........................t ... 71
Analysis of Drew StreetlUS 19 "Project.... ................ ..... ........ ...................... ,..,............. ,....... ....... ................. ...... .... ......... 73
Ordmances............................................................................................................................................................................. 74
First Quarter budgets were projecled in the following manner:
All department expenditure budgets have been established on a monlh-to-month basis so that projects identified in the
report are not simply time percentages applied to annual budgets but rather department director's judgment of
month.to.month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents three months, October I, 1996 through December 31,
1996. The adjusbnents. however. represent all data available at the time of the report, including action taken by the City
Commission after December 31. 1996.
Definitions associated with the opemting funds infonnation is presented as follows:
Defmitions:
Original Budget
The budget as adopted by the City Commission on September 19, 1996.
First Quarter Projections
Monthly budgets submitted by departments are based on prior year experience and
unique circumstances.
First Quarter Actual
Self-explanatory .
Variance
Difference between First Quarter projected and First Quarter actual.
Variance %
% of variance to First Quarter projection.
Amended Budget
Adjustments which have been approved by the City Commission, made at the
Manager's discretion, and/or adjustments proposed based on First Quarter review.
Adding the Orlgi~al Budget and Adjustments.
Adjustments
Amended Budget %
Percentage change of amended budget to original budget.
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Capital Improvement Projects
The Bmcnded 1996/97 Capital Improvement PrOjects budget report is submitted for the City Commission review. This
review provides the opportunity to analyze the status of al1 active projects and present fonnal amendments to the project
budget.
The Capital Improvement and Special Program funds infonnation is presented as follows:
Definitions:
Budget
The budget as of October I, 1996 which includes budgets from prior years which
have not been completed.
Amendments which have been approved by the City Commission, made at the
Managers discretion, and/or adjustments proposed as a result of the First Quarter
review.
Amendment
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Status
Amend Ref
Adding columns one and two.
Selfwexphmatory. .
Outstanding contract or purchase order commitment.
Difference between revised budget and expenditure.
C ~ project is completed
Reference number for description of amendment.
Revised Budget
, Expenditure
Encumbrance
!
Available Balance
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City of Clearwater
GENERAL FUND
First Quarter Revenues
FV 1996-97
Some of the variances. both favorable (posilive) and unfavorable (negative), appear to be the result of timing
differences and are expected to be immalerial by year end. In other cases, budgets have been amended due to
Commission action during the first several months of the year. 1he receipt of additional information or a change in
1he underlying budget assumptions. The adjustments proposed below are known and quantifiable at 1his time.
Property Taxes
No Amendment
The actual first quarter receipts' 1his year are approximately
78 % of budget. At 1he same time last year, we had collected
approximately 80% of total receipts. The negative variance
reflects only a timing variance in 1he anticipated collection of
taxes to date.
Franchise Fees
No Amendment
Franchise fees are approximately as estimated at first quarter.
No amendments are proposed at 1his time.
UtUlty Taxes .
No Amendment
Utility taxes are approximalcly as estimaled at first quaner. No
amendments are proposed at this time.
Licenses and Pemiits
No Amendment
Fines and Forfeits
No Amendment
Court fines are approximalcly 20% below estimates at first
quarter. Again. 1his is primarily due to the beach courtesy
warning program. Revenues will be monitored and most likely
adjusted at mid year.
Intergovernmental
State
No Amendment
State revenues are approximately as anticipated at first quarter.
No amendmenls are proposed at 1his time.
County
Increase $170.390
The budget amendment reflects an increase in anticipated
revenues for Fire Tax based upon County computation and
notification. The large positive variance of 37% in 1his
category is partially due to this increase, but also due to a
timing variance in tbe receipt of EMS tax revenues which will
correct itself during 1he year.
Charges For Service
Increase $3.000
The budget amendment recognizes the receipt of funding from
Ihe Countryside East and North Rotary Clubs to provide
funding for 1he "Moonlight" recreation program at
Countryside.
Use nnd Sale or City Property
Dnd Money
No Amendment
The large' posilive variance due to the Finance Department
posting quarterly earned interest carnlngs earlier than
anticipated. The variance will correct itself at mid ycar.
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M1lJcelJaneous Revenues
Interfund Administration
. "
Interfund Other
. Trnnsfer from Unappropriated Retained
EarnIngs
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CIty of Clearwater
GENERAL FUND
First Quarter Revenues
FY 1996-97
No Amendment
No Amendment
Increase $55.000
The budget increase reflects the reimbursement from the Sand
Key Power Line project for administrative costs.
Increase $299.894
The budget amendment reflects the increase of anticipated
General Fund revenues of $228t930 at first quartert net of an
increase in General Fund expenditures of $528.824. for a net
transfer from unappropriated retained earnings of the General
Fund in the amount of $299.894.
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GENERAL FUND
REVENUE REVIEW
FIRST QUARTER. OCTOBER 1.1996. DECEMBER 31,1996
Revenue Source
FY 98197
Adoptod
Budget
FI~t
QUittor
Projection
FI~t
Quarter
Actual
Variance
%
1st Qtr Amnd
Adjustment Budgot ';'
Property Taxes 19,824,890 14,203.420 13,008,390 -1,195,030 -8% 0 19,824,890 0%
Franchise Fees 7,451,180 1,086,072 1,08S,122 3,050 0% 0 7,451,180 0%
Utility Taxes 13,982,880 2,335,493 2,271,641 -63,852 -3% 0 13,982,880 0%
L1cenaes and Pennlts 2,432,000 600,001 621,576 21,575 4% 0 2,432,000 0%
Fine., Forfeiture &
PenalUes 1,434,000 250,164 199,235 -50,929 -20% 0 1,434,000 0%
Intergovernmental
Federal 480,160 0 0 0 0 460,160 0%
State 7,254,530 1,326,856 1,310,568 -16.268 -1% 0 7,254,530 0%
County 4,165,600 869,052 1,194,733 325,6B 1 37% 170,930 . 4,336,530 4%
Charges for Services 1,510,240 246,643 224,895 -23,748 -10% 3,000 1,513,240 0%
Use and Sale of City
Property and Money 1,B11,800 117,423 291,908 174,485 149% 0 1,811,600 0%
Miscellaneous Revenues 106,680 26,670 30,125 3,455 13% 0 1 06,660 O"A.
Interfund Administration
Service Charge 3,657,860 914,466 914,469 3 0% 0 3,657,860 0%
lnterfund OUler Service
Charge 2,467,140 523,593 536,738 13,145 3% 0 2,467,140 0%
Interfund Transfer 3,653,230 776,348 831,351 55,003 7% 55,000 3,708,230 2%
Subtotal, General Fund 70,232,190 23,278,201 22,524,751 -753,450 -3% 228,930 70,461,120 0%
Tranlfer to Surplus 0 0 0 0 0 0
Transfer from Surplus 500,000 0 0 0 299,894 799,894 60%
TOTAL,GENERALFUND 70,732,190 23,278.201 22,524,751 -753,450 -3% 528,824 71.261,014 1%
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City of Clearwater
GENERAL FUND
First Quarter Expenditures
1<1' 1996-97
Admlnistratlon
City Commission
Program Increase $45,000
The budget amendment includes an increase of $5.000 from the unappropriated
retained earnings of the General Fund to provide a cash contribution to suppon
the "Saturdav in the City Pro~ramtt as approved by the City Commission on
10/3/96. This funding is transferred to the Special Program Fund to establish a
project for this purpose. In addition, the amendment includes an increase of
$20.000 from the unappropriated retained earnings of the General Fund to
provide funding for Jazz Holidav as approved on 10/3/96.
The budget amendment also provides an increase of $20,000 for the Streetli~ht
Banner Prolrram to expand existing downtown banners to other well traveled
commercial areas as approved by the City Commission on 10/3/96. Funding is
provided from the unappropriated retained earnings of the General Fund
representing the reappropriation of savings in the City Clerk's 1995/96 program
budget. This funding is transferred to the Special Program Fund to establish a
project for this purpose.
The First Quarter Amended Bud2et for lhe City Commission Is $45.000 more than me Original 1996/97 Operating
Budget. .
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City Manager
Decrease $10.670
The budget amendment provides for the transfer of $13,920 to the Library -
Public Services budget to begin a project to provide public access to selected City
of Clearwater services using the World Wide Web. FWlding is provided by
salary savings in lhe City Manager's office.
Caoital - The amendment also reflects the appropriation of $6,500 for the
purchase of a laptop for the Assistant City Manager - Economic Development for
Economic Development presentations necessary to this program. One half of the
cost' is provided by savings within the program. A mid year amendment 10 the
CRA budget will provide savings to reimburse the General Fund for one-half
($3,250) of this cost.
The First Quarter Amended Bud2et for the Cltv MllnRl!:cr's Office Is $ 10.670 Ies.~ than the Original 1996/97
Operating Budget.
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omce or Management and Budget
All program expenditures are approximately as anticipated.
No amendments are proposed at first quarter for the Office of Management and Budget.
The First Quarter Amended Budn.et for the omcc or Mnnal!ement nnd Budl.!ct Is equal to the Original 1996/97
Operating Budget.
.+.
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City of Cleanvater
GENERAL FUND
First Quarter Expenditures
FY 1996-97
Human Relations/Compliance
No amendments are proposed at first quarter for the Human Relations/Compliance program.
Human Relations/Community Increase $5.853
The budget amendment reflects the reappropriation of WlSpent funds from the FY
1995/96 Summer Youth Program as approved by the City Commission on
2/6/97. These funds will provide additional funding for the FY 1996/97
program.
The $26,965, or 30% negative variance in the Human Relations/Community program is entirely due to a timing
variance in the payment of social service fwlding.
The First Quarter Amended Bud2et for the Human Rclatlom Community Prol!ram is $5,853 more than the
Original 1996/97 Operating Budgets.
.'..,," .. .+.. '..."
Internal Audit
No amendments are proposed at frrst quarter for the Internal Audit Program.
Tbe First Ouarter Amended Bude:et for the Internal Audit Proe:ram is eaual to the Original 1996/97 Operating
Budget.
.+.
Organizational & Employee Development
All program expenditures are approximately as anticipated.
No amendments are proposed at frrst quarter for the Organizational & Employee Development Budget.
The First Quarter Amended Budl!el for the Oreanizntlonal &. I!;mnlovee uevelOpmcm rrul!nuu ;" .:.:;-.;:.: ~:; ::.:
Original 1996/97 Operating Budget.
L
" .,+..
. .
Office of Tourism Development
No budget amendments are proposed for this program at first quarter.
The First Quarter Amended Budl!et for the Office of Toun'im Development l'i equal to the Qriginal1996/97
Operating Budget.
.+.
Community Respomc Team
Increase $15.870
The budget Increase reflects the return of General Fund revc;nues returning
savings in the completed sign amortization program to the General Fund to
provide temporary clerical support to the Community Response program 10
handle paperwork for sign violations. 11l1s program increase is offset by a
program decrease in the Non-Departmental Fund recognizing the return of these
funds.
.
The First Quarter Amended Budl!ct for the Communltv Respon.'ic Team l~ $15,870 more than the Original 1996/97
Operating Budget.
, -7-
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City of Clcanvntcr
GENERAL FUND
First Quarler Expenditures
FY 1996-97
'-+' '~
!&&!!!
Capital - First quarter budget amendments provide for the purchase of a fax machine for appro:dmately
$1,300 to replace a machine which is broken and over three years old. Funding for this machine will be
provided by savings in the line item for books and publications.
No funher budget amendments are proposed for this program at first quarter.
The First Quarter Amended Budl!.et for the Leenl Department L<; eQual to the Original 1996/97 Operating Budget
.. ~ ~ .
.+.
. .
City Clerk
No budget amendments are proposed for this program at first quarter.
The First Ouarter Amended Budect for the City Clerk Pro2.ram Is eQual to the Original 1996/97 Operating Budget
.'..,.'_.'......u,.+.".'.._.'..'
Inronnatlon Manll2.ement
, Community Outreach
No budget amendments are proposed for this program at fmt quarter.
The First Ouarter Amended Budget for the Community Outreach Pr01!rnm is eaual to the Original 1996/97
Operating Budget.
. - .~.
Finance
The negative variance in the Finance Program is due to the timing of the contractual service payment for outside audit
services. No budget amendments arc proposed for this program at first quarter.
The First Quarter Amended Budget tor rite Finant:e rroo.nun is equal to the Original 1996/97 Operaling Budget.
..~.
Human Resources
At fU'5t quarter, the City Manager authorized the conversion in the Human Resources Department of one (1) full-time
Human ~esources Technician to two (2) part-time Customer Service Represenlatives, resulting in the addition of .2
FTE(fu1t time eauivalent) positions to the total employee FfE position counl.
Increase $1,550
Decrease $1,550
The budget amendment provides for the transfer of budgeted travel and training
expenditures from 1he Administration program to the Recruitment and Selection
program.
The Mid Year Budget Amendments are expected to reflect the impact of hiring one (1) temporary staff position for the
remainder of FY 1996/97. Funding for this position will be provided by salary savings in the City Manager's
ProEr;:anJ. 1his position is expected to be needed through fiscal year 1997/98 due to the demands of the installarion
and implementalion oj the new payroll system
No other budget amendmenlS are proposed for the Human Resources programs at first qua11er,
Administration
Recruitment & Selection
The Total Human Resources Department Operating Budget Is equal to 1he Original 1996/97 Operating Budget.
-8-
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City of Clcanvatcr
GENERAL FUND
First Quarter Expenditures
FY 1996-97
., .
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PoUce '
Support Services
Debt Service
Transfers
Decrease $27.636
Increase $27.636
To transfer savings in debt service costs to the Capital Improvement project 315w
91133, Target System, to provide funding for the cash purchase of the Police
Target System which substitutes funding for a previously approved Commission
project.
The total PoUce Department Operating Budget is equal to the Original 1996/97 Operating Budget.
.+..
Fire Deoartrnent
Administration
Increase $22.000
To record an increase to the Administration program to provide for the purchase
of a vehicle for the newly established position of Assistant Chief. The current
Assistant Chief is not provided a vehicle. since his domicile is in Tampa and does
not pennit rapid response within our area of responsibility. Funding for this
program increase is offset by an increase in anticipated County revenue for fire
protection detailed in the General Fund revenue amendments.
The First Quarter Amended Budget for the Fire! Administration pt"Oi!ram is $22.000 mort' than the Original
1996/97 Operating Budget.
No other budget amendments are proposed for the Fire Department programs at first quarter.
. ,- '., ,.+.. ".
Central Pennittine:
AdminIstrntion
Increase, $40,000
The budget amendment reflects an increase of $20,CXX> for the consultant study
for the Beach eRA need study as approved by the City Commission on 10/17/96
and $20,000 for the S', Fort Harrison study as approved by the City Commission
on 8/15/96.
The First Quarter Amended Budget for the Central Pennittlne Administration prol!nun Is $40.000 more than the
OriginaJl996/97 Operating Budget.
.+.
F..conomlc Development
No amendments are proposed at fIrst quarter for the Economic Development program.
The First Quarter Amended Budnet for the Economic Development Office is equal to rIte Original 1996/97
Operating Budget.
.- .+. '.
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City of Clcanvatcr
GENERAL FUND
First Quarter Expenditures
FY 1996-97
Parks and Recreation
Admlnistrntion
Increase $ 2.000
Capital - The budget amendment reflecL~ the transfer of $2,000 from the
Recreation Facility Maintenance program to provide funding for the purchase of
modems for outlying recreation centers for communications with me
Administration office.
The First Quarter Amended Budl!et for lhe Administration Proeram is $2.000 more than the Original 1996/97
Operating Budget.
." .+.
Recreation Programming
Increase $53,945
The budget amendment provides the appropriation of $17.945 for Sundav
Recreation hours as approved by me City Commission on 10/3/96. The
amendment also includes the reappropriation of $20.000 from FY 1995/96 for
the repair of the air conditioner at the Clearwater Beach Recrealion Center. This
was originally budge led in the FY 1995/96 budget but, was not able to be
performed during that year. Funding is reapproprialed in FY 1996/97 to provide
funding in the current year. The amendment also provides $13.000 10 repair the
darnaeed floor in the main meeting room at me Cleanvatcr Beach Recrcation
Center. Funding for these repairs is provided by savings in me Parks program.
Program amendments also reflect an increase of $6,000 to provide funding of
salaries for the "Moonlight" recreation program at Countryside which is funded
partially by savings within the program ($3,000) and one-half by contributions
from Countryside East and North Rotary Clubs (sce General Fund revenue
amendments).
Capital ~ Savings within the program also provides for the purchase of computer
equipment in the amount of $3,000 for the new recreation supervisor for
volunteers and special events.
The First Ouarter Amended Budeet for the RecreatIon Proornmininl! Pr01!rnm Is $53.945 more than the Original
1996/97 Operating Budget.
.+~
Recreation Facility
MaIntenance
Decrease $21000
The budget amendment reflects the transfer of $2,000 to the' Recreation Facility
Maintenance program to provide funding for the purchase of modems for
outlying recreation cenlcrs for communications with the Administration office.
The' First Ouarter Amended Budg.et for the Recreation FacUitv Maintenance Prol!rant is $2,000 Ies.~ than the
Original 1996/97 Operating Budget.
. ."
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City of Clenn\'nter
GENERAL FUND
First Quarier Expend/lUres
FY 1996-97
Parks
~rensc $13,000
The amendment provides for the transfer of $13,000 of savings in the Parks
program 10 the Recreation Programming to rcpair the damal!ed floor in the main
meeting room at the Clearwater Beach Recreation Center
The First Ouarter Amended Budl!et for the Parkli PrOl!:ram Is 513.000 J~ than the Original 1996/97 Operating
Budget.
The Total Parks & Recreation Department ODCratlne Budl!.et is $40.945 more than the Original 1996/97
Operating Budget. ,
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Library
PubUc Services
Increase $13.920
The budget amendment provides for an increase to the Public Services budget to
begin a project to provide public access to selected City of Clearwater services
using the World Wide Web. Two parHime inlems will be funded for this
purpose for a period of approximately 26 weeks. Funding will be provided by
salary savings in the City Manger's office.
The First Quarter Amended Budget for the LibrarvlPublic ServiCe<! proeram is $13.920 more than the Original
1996/97 Operating Budget,
No other budget amendments are proposed for the Library programs at first quarter.
...+.
Ene.ineerlne.
Engineering Services
No budget amendments are proposed for this department at firsl quarter.
The total Engineering Department General Fund Operating Budget Is equnJ to the Original 1996/97 Operating
Budget.
.. .... u ..+. ,
Airpark
Debt Service
Transfers
Decrease $18t120
Increase $18t120
The budget amendment reflects the transfer of debt service savings in the
Airpark program to the Capital Improvement project 315-94713. Airpark
Master Plan to provide additional funding to this project for the anticipated
update of the Master Plan in the lattcr part of 1997.
TIle First Ouarter Amended Bud~et for the Airpark is equal to the Original 1996/97 Operating Budget.
~. .+.
Publle Workq
No budget amendments are proposed for this department at first quarter.
The total Public Works Department General Fund Operating Budget is equal to the Original 1996/97 Operating
Budget.
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City or Cleanmter
GENERAL FUND
Fint Quarter Expenditures
FY 1996-97
Budget.
.,,, .." ,.+.
Pier 60
Snfline Center
No amendments arc proposed at rust quaner for the Pier 60 and Sailing Cenler programs.
.. ~ .
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Non-Deoartmcn!D!
Debt Service
Decrease $100,000
The budget amendment reflects a decrease in anticipated General Fund debt
service payments on Improvement Revenues Bonds to provide funding for the
Municipal Service Complex project as approved by the City Commission on
1117/96.
Tramf'ers
Increase $455.906
The budget amendment provides for the transfer of $380.850 of
unappropriated retained earnings of the General Fund to the Special Program
Fund to provide funding for City staffmg of the "Miracle" nroiect at the
comer of U.S. 19 and Drew Street to cover costs to date and anticipated
expenditures through the end of the fiscal year. A project analysis is included
on page 73 of this report.
The budget amendment provides for the transfer of $100.000 to 315-94602,
Municipal Services Comnlex, for the funding of non-construction expenditures
provided by a decrease in anticipated General Fund debt service payments on
Improvement Revenues Bonds as approved by the City Commission on 1117/96.
The budget amendment also reflects the return $15.870 of General Fund
revenues in the completed sign amortization program to the General Fund to
support the Community Response program. These funds are transferred to the
Community Response as a program increase at first quaner to provide additional
funding in this operational area.
The amendment also provides for the rerum of General Fund funding from two
Special Program projects closed at flfSt quarter: the Vision Cable Consultation
project totaling $8.129 and the Commwtity Survey project totaling $945.
The First Quarter Amended BudJ!.et for the Non-Departmental Proernm Is $355,906 more than the Original
1996/97 Operating Budget.
. -.._---- .~" ~+. .
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GENERAL FUND
EXPENDITURE REVIEW
FIRST QUARTER - OCTOBER 1,1996 - DECEMBER 31,1996
Program
FY 96/97
OrigInal
Budget
First
Quarter
Projection
First
Quarter
Actual
Variance
1st Qtr Amnd
-/_ Adjustment Budget %
CITY COMMISSION 201,880 55,571 50.274 ' 5,297 10% 45,000 246,880 22%
ADMINISTRATION -
CITY MANAGER 655.570 178,649 157,791 20,858 12% -10,670 644.900 -2%
OFFICE OF MGMT & BUDGET 179,330 46,957 46,370 567 1% 179,330 0%
HUMAN RELATIONS
Compliance Program 379,660 104,572 103,423 1.149 1% 379,660 0%
Community Program 346,930 89,576 116,541 -26,965 -30% 5,853 354.783 2%
INTERNAL AUDIT 164,860 44,932 41,390 3,542 6% 164,860 0%
ORGANIZATIONAL & EMP DEV 329,760 66,460 81 ,248 5,212 6% 329,760 0%
TOURISM DEVELOPMENT OFFICE 260,450 66,824 41.777 25,047 37% 260,450 0%
COMMUNITY RESPONSE TEAM 649,380 217,192 217,961 -769 0% 15,870 665,250 2%
Sub-total: 2,967,940 837,162 808.501 28.661 3-/0 11,053 2,978,993 0%
LEGAL 1,075,650 266,672 254,865 33,807 12% 1,075,650 I 0%
CITY CLERK 675,720 182,845 162,049 20,796 11% 675,720 0%
INFORMATION MANAGEMENT
Community Outreach 626,920 160,656 139,860 20,796 13% 626,920 0%
FINANCE 1,340,090 364,121 403,392 -39,271 -11% 0 1,340,090 0%
HUMAN RESOURCES
AdmlnlslraUon 199,420 51,201 52,075 -874 -2% 1,550 200,970 1%
Recrultmenl & Selection 219,380 60,733 56,710 4,023 7% -1,550 217,830 -1%
Emp Development & Retention 114.300 31,803 30,097 1,706 5% 114,300 0%
Emp Relallons 190,230 51,214 46,693 2,521 5% 190,230 0%
Sub-total: 723,330 194.951 187,575 7,376 4% 0 723,330 0%
POLICE DEPARTMENT
Office of the Chief 763,470 216,251 219,520 -3,269 -2% 0 763,470 0%
Crlmlnallnvestrgatlons 3,903.330 1,085,086 1,028,110 56,976 5% 0 3,903,330 0%
Palrol 11,500,660 3,374,478 3,251,639 122,839 4% 0 11,600,660 0%
Support Services 4,596,560 1,244,990 1,017,393 227,597 18% 0 4,596.560 0%
Communications 2,905,340 842,103 795,640 46,463 6% 0 2,905,340 0%
Sub-total: 23,769,360 6,762,908 6,312,302 450,606 7% 0 23,769,360 0%
FIRE DEPARTMENT
Administration 341,240 90,339 96,270 -5,931 -7% 22,000 363,240 6%
Support Services 1,086,630 269,451 232,434 37,017 14% 1.088,630 0%
Fire PrevenllonlEmg Momt 405,330 106,577 113,960 -7.383 -7% 405,330 0%
Fire Suppression 6,551,280 2,468,413 2,588,619 -120,406 -5% 6,551.280 0%
Emergency MedIcal Services 2,392,590 646.942 582,806 64,134 10% 2,392,590 0%
Sub-total: 10,779,070 3,581,722 3,614,291 -32,569 -1% 22,000 10,801,070 0%
CENTRAL PERMITTING
Admlnlslrallon 374,840 95,424 128,247 -32,823 -34% 40,000 414,840 11%
Development Technical BVC8 557,810 156,852 161,696 -4.844 -3% 557,810 0%
Construction Technical BVC8 932,110 260,064 283,525 .23,461 -9% 932,110 0%
Sub-total: 1,864,760 512,340 573,.68 .81,128 .12-/. 40,000 1,904.760 2-t_
ECONOMIC DEVELOPMENT 449,770 122,795 108,669 14,126 12% 449,710 0%
-13-
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GENERAL FUND
EXPENDITURE REVIEW
FIRST QUARTER. OCTOBER 1,19138. DECEMBER 31,1990
FY 96J97 Firat Firat
OrigInal QUlrter Quarter 1st Qtr Amnd
Program Budgol Projection Actual Varlanco % Adjustment Budget -I.
PARKS & RECREATION
Admtnlslratlon 724,490 194,177 182,431 11,746 6% 2,000 726,490 0%
Recreation Programming 3,711,020 956,197 869,475 86,722 9% 53,945 3,764,965 1%
Recreation Facility Malnt 2,364,210 631.962 548,224 83,738 13% -2,000 2,362.210 0%
Nursery 1,269,990 341,301 311,619 29,682 9% 0 1,269.990 0%
Parks Maintenance . 2,310,300 609,566 579,001 30,565 5% ~13,000 2,297,300 ~1%
Sub-total: 10,380,010 2,733,203 2,490,750 242,453 9-1. 4D.945 10,420.955 0%
LIBRARY
AdminIstration 641,890 169,925 141,436 28,489 17% 641 ,890 0%
Public SeNlces 1 ,188,300 678,877 661,040 -2,163 0% 13,920 1,202,220 1%
Technical SeNlces 828,600 247,232 207,432 39,600 16% 628,600 0%
ExtensIon SeNlces 949,950 260,648 262,874 -2,226 -1% 949,950 0%
Cooperallve SeNlces 578,390 314,568 309,518 5,050 2% 578,390 0%
Sub-total: 4,187,130 1,671,250 1,602,300 6B,950 4V. 13,920 4,201,050 OV.
ENGINEERING
EngIneering SeNlces 2,303,330 636,133 623,257 12,876 2% 0 2,303,330 0%
Traffic Engineering 469,300 128,169 122,661 5,508 4% 469,300 0%
Traffic Field Operations 1,958,250 506,393 357,045 149,348 29% 1,958,250 0%
EnvIronmental Administration 140,320 39,133 36,276 2,857 7% 140,320 0%
EnvlronmentallRegulatory 120,770 33,342 33,345 -3 0% 120,770 0%
SulJ.total: 4.991,970 1,343,170 1,172,584 170,!i88 13% 0 4,991,970 0./0
ENGINEERING/Airpark 59,260 14,817 7,164 7,633 52% 59,260 0%
PUBLIC WORKS
Admlnlslrallon 396,460 104,959 100,966 3,993 4% 396,460 0%
Slreets & SIdewalks 927,050 253,731 256,804 -3,073 -1% 927,050 0%
Heavy EquIpment Operations 342,150 91,012 93,711 -2,699 -3% 342,'50 0%
Sub-total: ',665,660 449,702 451.481 -1,779 0% 0 ',665,660 0%
MARINE
Pier 60 269,700 71,950 73,633 -1,683 -2% 269.780 0%
Salllng Cenler 124,480 32,963 31,319 1,644 5% 124,480 0%
Sub-total: 394,260 '04,913 104,952 -39 0% 394,260 0%
NON-DEPARTMENTAL 4,579,410 2,430,778 2,432,455 -1,677 0% 355,906 4,935,316 8%
TOTAL-GENERAL FUND 70,732,190 21,811.676 20,878,952 V34,624 4OA, 620,824 71,261,014 1%
. -14-
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City of Clearwater
U1UITY FUNDS
Fint Quarter Revenues
FY 1996-97
Water and Sewer Fund
Water Sales - Water sales revenues are approximately 10% greater than actual collections for the same
period last year, and approxima(ely 11 % greater than anticipaled collections for the current year.
Sewer Sales - Receipts of sewer revenues are approximately 3 % greater than aclual collections for the same
period last year, and approximalely 3% greater than anticipated collections for the current year.
No amendments are proposed to Water and Sewer Operating Revenues at first quaner. but water and sewer
revenues will be monitored for possible amendment at mid year.
, Other Financing
Increase $84,630
The budget amendment reflects appropriation of prior year retained
earnings for the transfer of $59.630 to the Capital Improvement project
315-96516, City Wide Aerial Photography to provide updated aerial
photography as approved by the City Commission on 1117/96, and a
transfer of $25.000 to the Capital Improvement project 315-6363 to
support the Inventory Control/Financial Reporting Syslem.
..+.
I'.
Gas Fund
Gas Fund revenues are approximately as budgeted at first quarter. No amendments are proposed to Gas
Operating Revenues at this time.
~"". .+.,
SoUd Waste Fund
The Solid Waste Fund FY 1996/97 original budget adopted by the City Commission reflected the City providing
exclusive roll-off service within the City. On January 23, 1997, the City Commission's approved plan reflects Solid
Waste "competing" for roU-off service within the City and unincorporated PineUas County. The following budget
amendments reflect budget amendments to achieve this new plan of action.
Operating Revenues
Decrease $164,000
The budget amendment reflects an anticipated reduction in collection
charges of $350,000, offset by an increase in anticipated collections
from contractor fees of $186,000 for a net decrease of $164,000 to
operating revenues.
Increase $3,000
Other Revenue
No further amendments are proposed to Solid Waste revenues at first quarter.
,+.
-15-
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City of CI~ter
UlUlTY FUNDS
First Quarter Revenues
FY 1996-97
Stonnwater Utillty .
Ooeratine Revenue - Operati!lg revenues for the Stormwater Fund are approximaleJy as budgeted at first
quarter.
Other Revenue
'.
Dtcrr.ase $528,630
The budget amendment reflects a decrease in anticipated revenues
charged to projects for capitalized labor. Capitalized labor revenues are
generated when City staff provides support to Capital projects which
would nonnally be provided through contract labor. With the
completion of the gabien project, City slaff is not anticipated to provide
any further support to Stonnwater projects. The Stonnwater Fund
expenditures will reflect an offsetting decrease in budgeted transfers to
the Capital Improvement Program.
I
No further amendments are proposed to Stormwater Utility revenues at ftrst quarter.
.. +....
Recycling Fund
. Ooeratine: Revenue * Operating revenues for the Recycling Fund are approximately as budgeted at first
quarter.
Other Operating
Increase $5,240
In October 1996, Pinellas County advised the City that their portion of
the FY 1996197 State Recycling Grant was $180,240, an increase of
$5,240 over the FY 1996/97 anticipated budget. .
No further amendments are proposed for the Recycling Fund revenues at first quarter.
....,_., "'.+:" ,
-16-
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UTILITY FUNDS
REVENUE REVIEW
FIRST QUARTER - OCTOBER 1. 1996 . DECEMBER 31, 1996
FY 96/97 FIrst First
Adopted Quarter Quarter Amended
Budget proJecUon Actual Varlanco -/- Adjustment Budget -/-
WATER AND SEWER FUND
OperaUng Revenue
Water Revenue 15,120,000 3,465,360 3,836,207 370,647 11% 0 15,120,000 Do/_
Sower Revenue 15,350,000 3,631,000 3,739,140 108,140 3% 0 15,350,000 00/.
Reclaimed Waler 75,000 18,750 16,404 -346 -2% 75,000 0'.
Tolal OperaUng Revenue 30,545,000 7,115,110 7,593,751 478,641 7% 0 30,545,000 0'.
Other OperaUng 985,000 249,798 229,169 -20.629 -8% 0 985,000 0%
Other Revenue 3,436,250 857,789 598,869 -258,920 -30% 0 3,438,250 O'D
Olher (Non-Revenue)
Flnanclng Sources 3,822,790 53,748 231,990 178,242 332% 64,630 3,907,420 2%
Total, Water and Sewer Fund 38,791.~O 8,276,445 8,653,779 377,334 5% 84,630 38,875,670 O'k
GAS FUND I
OperaUng Revenue 15,205,000 3.201,133 3,330,314 129,181 4% 0 15,205,000 Do/_
Other OperaUng 1,647,840 351,479 299,361 -52,118 -15% 0 1,647,840 0%
Other Revenue 2,026,860 344.644 364,721 20,077 6% 0 2,026,860 0%
Other (Non-Revenue)
Ananclng Sources 1,095,850 0 0 0 0 1,095,850 0%
Total. Gas Fund 19,975,550 3,897,256 3,994,396 97,140 2% 0 19,975,650 0%
SOUD WASTE FUND
Operating Revenue 12,480,000 3,016,670 2,969,162 -47,508 -2% -164,000 12,316,000 -1%
Othor Operating 88,000 21,999 20.463 -1,536 -7% 0 88,000 0%
Other Revenue 403,000 99,501 114,955 15,454 16% 3,000 406,000 1%
Other (Non-Revenue)
Flnanclng Sources 683,720 0 0 0 0 683,720 0%
Total, Solid Walto Fund 13,654,720 3,138,170 3,104,680 -33,590 _1Dk -161,000 13,493,720 -1'.
STORMWATER FUND
OperaUng Revenue 3,413,210 853,302 660,095 6,793 1% 0 3,413,210 0%
Other Revenue 758,630 57,501 60,496 2,995 5% -526,630 230,000 -70'D
Other (Non-Revenue)
Anancing Sources 0 0 0 0 0 0
Total, Stonnwater Fund 4,171,840 910,803 920.591 9,788 1% -528,630 3,643,210 -130/.
RECYCUNG FUND
Operating Revenue 1,301,910 325,479 312,825 -12,654 -4% 0 1,301,910 0'.
Olher Operating 984,680 202,420 139,459 -62,961 -31% 5,240 989,920 1%
Other Revenue 93,670 0 0 0 0 93,670 0%
Total, Recycling Fund 2,380,260 527,899 452,284 -75,615 -1..-/. 5,240 2,385,600 ' ODk
TOTAL, UTILITY FUNDS 78,973,410 16,750,673 17,125,630 376,057 2'1. -599,760 78,373,650 -1"1.
-17-
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City of Clearwater
urlLITY FUNDS
First Qllarter ExpClJdihlreS
FYl996-97
Water nnd Sewer Fund
Water Distribution Prol!mm
Other Financing
Increase $80,315
The budget amendment reflects the transfer of $29.815 to the
Capital Improvement projcct 315-96516, City Wide Aerial
Photography to provide updaled aerial photography as'
approved by the City Commission on 1117/96, a transfer of
$25.000 to the Capital Improvement project 315-6363 to
support the lnventory ControllFinancial Reporting System.
lbe balance of $25.500 represents a correction to the current
operating budget for the transfer of water impact fees and
water revenues to several capital projects funded with sewer
revenues in error. An offsetting amendment is provided in the
Water Pollution Control program to reduce the transfer of
sewer revenues to capital projects.
WPC Operations
Other Financing
Decrease $4,315
The budget amendment reflects the lransfer of $29.815 to the
Capital Improvement project 315-96516, City Wide Aerial
Photography to provide updated aerial photography as
approved by the City Commission on 1117/96, net of a
decrease of $25.500 reoresents a correction to the current
operating budget for the transfer of water impact fees and
water revenues to several capilal projects funded with sewer
revenues in error. An offsetting amendment is provided in 1he
Water Distribution program to increase the transfer of water
revenues to capital projects.
No other budl!et amendments are oroPOSed for Water and Sewer Fund utllltv orOl!rams at first Quarter.
.+.
Gas Fund
The First Quaner budget amendments primarily reflect the fmal adjustments to bring the Gas program budget in line
with the recently approved Gas business plan.
Administration & Supply
Pinellas Gas Operations
Pasco Gas Operations
Gas Marketing & Pinellns Sales
Program Decrease
Program Decrease
Program Decrease
Program Decrease
$ 22,830
$ 100,060
$ 14,000
$171,650
The First Quarter Amended Budget for me total Gas Fund l'i $ 308.540 less 1han me Original 1996/97 Operating
Budget.
.., .+-
-18-
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UTILITY FUNDS
First Quarter ExpCflditures
FY 1996-97
Solid Waste Fund
Collection
Program Decrease $446,000
The Solid Wasle Fund FY 1996197 original budget adopted by
the City Commission reflected the City providing exclusive
roll-off service within the City. On January 23. 1997. the City
Commission's approved plan reflects Solid Waste
"competing" for roll-off service within the City and
unincorporated Pinellas County. The program amendments
reflect budget amendments to achieve this new plan of action.
Personnel service expenditures decreased by $46,000 from
delaying the hiring of two equipment operators until FY '98
and FY '99. County dump fees are also decreased since we
will be servicing only part, instead of all roll-off service within
the City. In addition, budget decreases in internal service costs,
capital outlay. and debt service costs reflect the delay in the
acquisition of two additional roll-off vehicles and other related
expenditures until FY '98 and FY '99.
The First Quarter Amended Budget for !he Collection Dl"Ol!ram Is $446.000 less than the Original 1996197 Operating
Budget,
No other budget amendments are proposed for Solid Waste Fund utility programs at first quarter.
,. .+.
Stonnwater
Stonnwuter UtiUty
Watershed Management
Decrease $406t5IO
The budget amendment reflects a decrease in anticipated
transfers to the Capital Improvement project 315-96103.
Stormwater Quality Property Purchases of $428.393 to offset a
decrease in anticipated revenues charged to projects for
capitalized labor. net of a transfer of $29.817 to the Capital
Improvement project 315-96516. City Wide Aerial
Photography to provide updated aerial photography as
approved by the City Commission on 1117/96.
The Fin:t Quarter Amended Bud~et Jor the Watershed Manaeement pl"Ol!ram Is $406.510 less than the Original
19967 Operating Budget.
No other buded amendmenlc; ore proposed for Stonnwater Utilitv Fund utility pr02.ran1S at first Quarter.
"H_ .+.
-19-
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City a/Clearwater
UTILITY FUNDS
First Qrlarter ExpCltdihm.!s
FY 1996-97
. RecvcUne: Fund '
Increase $ 5.001
In October 1996, Pinellas County advised the City lhat their
portion of the FY 1996/9,7 Slate Recycling Grant was
$180,240, an increase of $5.240 over the FY 1996/97
anticipated budget. The budget amendment reflects lhe
transfer of these additional funds to lhe Capital Improvement
project established for recycling' grant expenditures. This
increase is net of the return of $239 of recycling revenues
from project 315~96518, Chestnut/Brown demolition to close
this project.
All other Recycling Fund expenditures are approximately as estimated at nrst quarter.
Residential Program
.. . T
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UTILITY FUNDS
EXPENDITURE REVIEW
FIRST QUARTER. OCTOBER 1, 1996. DECEMBER 31,1996
Program
FY 96/97
Adopted
Budget
First
Quarter
Projection
First
Quarter
Actual
Amended
Variance .t. Adjustment Budget
e;.
WATER & SEWER FUND
Sanitary Sewers 1,323,640 388,167 337,030 51,137 13% 0 1 ,323,640 0%
Sewer LS/Molor Shop 999.910 274,197 275,902 -1,705 -1% 0 999,910 0%
Water Supply 8,417,010 2,104.699 2,067,198 37,501 2% 0 8,417,010 0%
Water Dfstributron 6,974,260 2,831,671 2,895,705 -64,034 -2% 80,315 7,054,575 1%
Water Support Services 0 0 0 0 0 0
Waler Pollution Control 14,177,370 7,334,595 6,881,971 452,624 6% 4,315 14,161,665 0%
Non.Departmental 6,898,650 1,724,712 1,590,557 134,155 8% 0 6,898,850 0%
TOTAL WATER & SEWER FUND: 38,791,040 14.658,041 14,048,363 609,678 4% 84,630 38,875,670 0./.
GAS FUND
Admlnlstral10n & Supply 12,764,520 3.099,342 2,299,200 800,142 26% -22,830 12,741,690 0%
PlneUas Gas Operations 4,401,780 1,716,676 1,683,883 32,793 2% -100,060 4,301,720 -2%
Pasco Gas Operal1ons 539,690 148,375 128,277 20,098 14% -14,000 525,690 -3%
Gas Maritetrng & Plnellas Sales 1 ,405,470 363,136 299,590 63,546 17% .171,650 1 ,233,820 -12%
TOTAL GAS FUND: 19,111,460 5,325,529 4,408,950 916,579 17e;. -308,540 10,802,920 -20/.
SOLID WASTE FUND
Admlnlslratlon 950,760 259,280 275,123 -15,843 -6% 0 950,760 0%
Collection 11,336,770 3,146,323 2.916,410 229,913 7% -446,000 10,890,770 -4%
Transfer 988,720 312,896 302,476 10,418 3% 0 988,720 0%
Container Maintenance 378,470 105,850 88,534 17.316 16% 0 378,470 0%
TOTAL SOLID WASTE FUND: 13,654,720 3,824,349 3.582,545 241,804 6% -446,000 13,208,720 -3%
STORMWATER UTILITY FUND
Watershed Management 2,017,380 1,450,961 1,446,336 4,625 0% -406,510 1,610.670 -20%
EnvironmenlaVRegulalory 57,820 16,413 15,406 1,007 6% 0 57,820 0%
Stormwaler Ulillly 1,974,520 530,264 527,565 2,679 1% 0 1,974,520 0%
TOTAL STORMWATER UTIL FUND 4,049,720 1,997,638 1,989,327 8,311 0% -406,510 3,643,210 -10%
RECYCLING FUND
Residential Program 1,219,210 555,409 554,867 542 0% 5,001 1.224,211 0%
MulU-Famlly Program 471,540 165,050 143,984 21.066 13% 0 471,540 0%
Commercial Program 689,510 214.753 173,301 41.452 19% 0 689,510 0%
TOTAL RECYCLING FUND: 2.380.260 935,212 872,152 63,060 7% 5,001 2,385,261 0'1.
TOTAL, UTIliTY FUNDS 77,987,200 26,740,769 24,901.337 1,839,432 7'1. -1.071,419 76,915,781 -1'1.
-21-
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City of Clearwater
OTHER ENI'ERPRISE FUNDS
First Quarler'Revenues
FY 1996-97
Marina Fund
Sales - Marina fuel sales are 46% over projected estimales at first quarter, and 33% over actual collections for 1he
same period last year. Sales are above average due to the unusually good weather we have experienced this fall.
These revenues are not amended at first quarter pending further analysis at mid year.
SliD Rentals - The 19% positive variance in slip rental collections appears to be a timing variance in the projected
collection of rentals compared to actual collections. No amendment is proposed at this time.
Other FInancing
Increase $12,960
The budget amendment provides for the approprialion of prior year
revenues for the replacement of the Marina lobby air conditioning
system and 1he Marina office air conditioning syslcms. These costs
were not previously anticipated. '
.' " ~ .+- "
ParkIn!! Fund
Other Revenue -' The large posilive variance ($71,133, or 333%) in Other Revenues is entirely due to a timing
variance in the receipt of funds from Pinellas Country supporting the Beach Guards. No amendment is anticipated
for the year.
...,,, 'P_'+'
Harbornew Center
Other Financing
Increase $186,291
This reflects an increase of $100,000 from Boston Concessions Group
representing an interest free loan as capital for the purchase of equipment as
approved by the Commission on 6/20/96; and a loan of $86,291 from the
Special Development Fund bearing interest at the cash pool rate as approved by
,the City Commission on Iln /96.
.+, ~
-22-
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ENTERPRISE FUNDS
REVENUE REVIEW
FIRST QUARTER - OCTOBER 1,1996. DECEMBER 31.1996
FY 96/97 First Firat
. Adopted Quarter Quarter Amended
Budget ProJoctlon Actual Variance % Adjustment Budget %
MARINE FUND '
Operallng Revenues
Sales 942.850 187,350 272,851 85,501 46% 0 942,850 0%
Rentals 837,670 204,659 243,305 38,646 19% 0 837,670 0%
Other Revenues ' 173,980 33,944 44,319 10,375 31% 0 173,980 0%
Olher (Non-Revenue)
Financing Sources 0 0 0 0 12,960 12.960
Total, MARINE 1,954,500 425,953 560,475 134.522 32% 12,960 1,967.460 1%
PARKtNG FUND
OperaUng Revenues
Paritlng ReceIpts 2,271,400 398,561 448,656 50,095 13% 0 2,271,400 0%
Other Revenues 269,160 21,348 92,481 71,133 333% 0 269.160 0%
Other (Non-Revenue)
. Financing Sources ,41,500 0 0 0 0 41,500 0%
, Total, PARKING 2;582,060 419,909 541,137 121,228 29% 0 2,582,060 0%
HARBORVlEW CENTER FUND
Operating Revenues .
Olher Financing Sources
Total, HARBORVIEW CENTER
'1,863,440
o
1,863,440
465,858
o
465,858
326,179
o
326,179
-139.679 -30%
0-
-139,679 -30%
o
186.291
186,291
1,863,440 0%
186,291
2.049,731 10%
Total, ENTERPRISE FUNDS
6,400,000
1,311,720 1.427,791
116,071
9-;.
199,251
6.599,251 3-;0
-23-
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Clcnnvater, florida
OTHER ENTERPRISE FUNDS
First Quarler Expenditures
FY 1996-97
Marina Operations
The negative variance in operating expenditures is due to costs for fuel above anticipated levels. Marina fuel
purchases and sales [0 customers are over projected estimates at first quarter due to the unusually good weather we
have experienced this fall. These expenditures (and offsetting revenues) will be amended pending further analysis at
mid year.
Other Financing
Increase $12,960
The budget amendment provides for the appropriation of prior year
revenues for the replacement of the Marina lobby air conditioning
system and the Marina office air conditioning systems to the Capital
Improvement project 315-94510, Air Conditioner Replacements. These
costs were not previously anticipated.
No further amendments are proposed for the Marina Program at first quarter.
The First Quarter Amended Budl!et for the Marina Fund h $12.960 more than the Original 1996197 operating
budget.
." '." 1 .+. ".
Parldne Operations nnd Beach Guard Proorams
Program expenditures for the Parking FWld programs are approximately as anticipated at first quarter.
No amendments are proposed for the Parking Operations and Beach Guard Programs at first quarter.
. '
.. .+.,
, .
Harborview Center Operations
Program Increase $186,291
This reflects the transfer of $186,291 to the Capital Improvement project 315.94717,
Harborview Center, of $100,000 from Boston Concessions Group represenling an interest
free loan as capital for the purchase of equipment as approved by the Commission on
6120/96; and a loan of $86,291 from the Special Development Fund bearing interest at
the cash pool rate as approved by the City Commission on 1117/96.
The First Quarter Amended Budl!ct for the Harbon'lew Center PrOI!rnn1 is $186.291 more than the Original
1996/97 operating budget.
.+.
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ENTERPRISE FUNDS
EXPENDITURE REVIEW
FIRST QUARTER w October 1,1996 to December 31,1996
Program
FY 96197
Adopted
Budget
First
Quarter
Actual
e;.
First
Quarter
Projection
Amended
Adjusbnent Budgot
0/.
Variance
MARINE FUND:
MARINE DEPARTMENT -
Marina Operations
-5%
1,948,670
1%
12,960
1,935,910
552,477
577,998
-25,521
PARKING FUND:
ENGINEERING DEPARTMENT -
Par1<lng System 2,165,360 694,321 659,151 35,170 5% 2,165,360 0%
MARINE DEPARTMENT -.
Beach Guard Operations 416,700 102,615 100,211 2,404 2% 416,700 0%
TOTAL: 2,58~,060 796,936 759,362 37,574 5% 0 2,582,060 0%
HARBORVlEW CENTER FUND:
Harborvlew etr Operations
232,509
50%
10%
166,291
2,049,731
1,863,440
465,858
233,349
TOTAL, ENTERPRISE FUND
1.815,271
245,402
14%
3-/.
6,381,410
1,669,869
199,251
6,580,661
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City of Clcanvatcr
INI'ERNAL SERVICE FUNDS
First Quarter Revenues
FY 1996-97
Genera] Services Fund
This fund accounts for the activities of General Services Administration and the Building and Maintenance programs.
Operating Revenue Increase $ 25,000
The budget amendment reflects an anticipated increase in
building & maintenance variable charges reflecting charges for
labor supplied to capital projects for Carpenter Field
Renovations and the Field Engineering Office.
.-. -.." ,.+.
Administrative Services Fund
~is fund accounts for the Graphic Communication, Information Services, Purchasing and Utility Customer Service
programs.
Other Revenue
Increase $ 64,690
The budget amendment reflects an increase in other revenues
reflecting the refund of $64,690 representing a refund for
incorrect billing from General Telephone and the resulting
overpayment. This was uncovered as a result analysis by the
Information Management Department.
Other Financing
Increase $26.680
The budget amendment reflects the reappropriation of
Administrative Service Fund revenues representing debt
service savings in the Utility Customer Service program from
FY 1995/96. This funding provides for the offsetting budget
amendment to the Utility Customer Service program for the
purchase of the Alpha CPU for the software developer in
Infonnation Services as planned in the project scope.
All other Administrative Service Fund revenues are approximalely as anticipated at first quarter.
.'.. ' -'.-.- '~+~'
Gllrnl!C Fund
The Garage Fund accounts for the Fleet Maintenance and Radio Communication programs for the City.
Other Revenue
Increase $ 16.775
The budget amendment reflects an increase in revenues from
the insurance fund for the replacement of a vehicle as approved
by the City Commission on 1/5/96. An offsetting budget
amendment in the Fleet Maintenance program expenditures
transfers this funding to the Capital Improvement Fund for the
vehicle replacement.
All other Garage Fund revenues are approximately as anticipated at first quarter.
,. .+.
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City or Clearwater
INTERNAL SERVICE FUNDS
First Quarter Revenues
FY 1996-97
Central Insurance Fund
The Central Insurance Fund includes the Finance Department - Risk Management program, the Human Resource
Department - Employee Benefits program, and the Non-Departmental program accounting for City-wide insurance
expenditures. .
Central Insurance Fund revenues are approximalely as anticipated at first quarter. ' No budget amendments
are proposed at first quarter.
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INTERNAL SERVICE FUNDS
REVENUE REVIEW
FIRST QUARTER - OCTOBER 1,1998 - DECEMBER 31,1996
FY 98197
Adopted
Budget
First
Quarter
ProJnctlon
First
Quarter
Actual
Varlancn
,,-
1st Qtr
AdJustment Amondod
%
General ServIces
2,340,340
585,090
621,234
36,144
6%
25.000
2,365,340 1 %
Administrative Services
6,036,330
1,430,463
1.420,912
-9,551
-1%
,91.370
6,127,700 2%
"
Garage Fund
7,940,960
'1,995,743
2,035,471
39,728
2%
16,775
7.957,735 0%
Cenlrallnsurance
.8,792,980
2.168.244
2,267,208
98,964
5%
o
8,792,980 0%
TOTAL, INTERNAL
. SERVICE FUNDS
, . 25,110.610' 6,179.540
6.344.825
165.285
3"_
133.145 25,243,755 W.
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City or Clearwater
INTERNAL SERVICE FUNDS
First Quarter Expenditures
FY 1996~97
Geneml Services Fund
This fund accounts for lhe General Services Administration and Building and Maintenance programs.
Administration
No budget amendments are proposed for the Administration program at first quarter.
Building imd Mainlcnance
Caoital - The City Manager approved the purchase of an office computer for approximately $3,400 for the
building and maintenance program during the first quarter. Funding for this computer is provided by
savings from other line item codes within the Building and Maintenance program.
All other program expenditures are approximately as budgeted at first quarter.
The First Quarter Amended Budget for the Building and Maintenonce program is equal to the 1996/97 Original
Operating Budget.
.+.
Admlnistmtlve Services Fund
This fund accounts for the Graphic Communication and (Computer) Infonnation Services programs of the
Information Management Department, and the Purchasing and Utility Customer Service programs of the Finance
Department.
Graphic Communications
The negative variance in the Graphic Communications program is primarily due to a timing variance in the purchase
of postage which is not anticipated to require a budget amendment.
Information Servi~
Cauital-_Cnpital expenditures in the Information Services program include the purchase of a laptop
computer at an estimated cost of $6,500 and two LCD projecting units for an estimated cost of $5,000 each,
for a total of $16,500. Funding for this equipment will be provided by savings in debt service costs within
the program.
The Mid Year Budget Amendments are expected to reflect the impact of hiring three (3) temporary staffpositions of
Compllter Support Technician, Network Engineer, and Data Base Administrator for lhe remainder of FY 1996/97.
Funding for these positions will be provided by debt service and other savings witllin the Infonllation Services
programs. These positions are expected to be needed througllfiscal year 1997/98 due to the demands oflhe
installaJion and implementation of the new payroll system.
Utility Customer Service
Transfers
Increase $26.680
The budget amendment reflects the reappropriation of Administrative Service
Fund revenues representing debt service savings in the Utility Customer Service
program from FY 1995/96, for the purchase of the Alpha CPU for the software
developer in Information Services as planned in the project scope.
The First Quarter Amended Budget for the Utility Customer Service urogram is $26.680 more than the 1996/97
Original Operating Budget
No further budget amendments are proposed for Administrative Service Fund programs at first quaner.
, ~+.,
-29-
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City of Clearwnter
INTERNAL SERVICE FUNDS
First Quarter Expenditrlres
I<"Y 1996-97
Gara~e Fund
This fund accounts for the Fleet Maintenance and Radio Communication programs of the General Services
Department.
Fleet Mainlenance
Transfers
Increase $ 16.775
The budget amendment reflects the transfer of $16,775 to
Capital project 315-94227, Motorized Equipment reflecting the
transfer of proceeds for the Central Insurance Fund for the
replacement of a vehicle as approved by the City Commission
on 1/5/96. An offsening budget amendment to the revenues of
the Garage Fund provides the recognition of revenues from the
Central Insurance Fund.
Radio Communications
No budget. amendments are proposed for 1he Radio Communications programs at first quarter. The 12 %
negative valiance is primarily due to a timing variance in the payment of interest expense and should correct
itself at mid year.
......... .. ~+.
Central Insurance Fund
This fund accounts for the Risk Management program of the Finance Department; the Employee Benefits program of
the Human Resources Department; and the Non-Departmental program which reflects city-wide insurance
expenditures.
Risk Management
Emplovee Benefits
Non.Oeoartmental
, No budget amendments are proposed for any of the Central Insurance Fund programs at first quarter. The
large positive variance in 1he Non.Departmental program is due to a timing variance in the payment of
insurance premiums 1hat should correct itself at mid year.
.."."',,, .+. ....
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INTERNAL SERVICE FUNDS
EXPENDITURE REVIEW
FIRST QUARTER ~ OCTOBER 1, 1996 ~ DECEM3ER 31, 1996
Program
FY 96197
Original
BUdget
First
Quarter
Projection
First
Quarter
Actual
Variance
% Adjustment
Amended
Budget
"/.
GENERAL SERVICES FUND:
GENERAL SERVICE DEPARTMENT -
Admlnlslratton 249,770 66.226 63,606 2,620 4% 0 249,770 0%
BuildIng & MaIntenance 2,042,160 547,460 498,989 48.471 9% 0 2,042,160 0%
Total, General Service Fund 2,291,930 613,686 562,595 51,091 8~. 0 2,291,930 0%
ADMINISTRATIVE SERVICES FUND:
INFORMATION MANAGEMENT DEPARTMENT -
Graphic CommunIcations 563,100 145,190 154,622 -9,432 -6% 0 563,100 0%
Information Services 2,979,420 944,285 895.298 48,987 5% 0 2,979.420 0%
FINANCE DEPARTMENT -
Purchasing 315,240 83,104 73,842 9,262 11% 0 315,240 0%
Utility Customer Service 2,133,150 580,442 538,339 42,103 7% 26,680 2,159,830 1%
Total, AdmlnlstraUve Sves Fund 5,990,910 1,753,021 1,662,101 90,920 5"/D 26,680 6,017,590 0%
GARAGE FUND:
GENERAL SERVICE DEPARTMENT -
Fleet Malnlenance 6,900,260 1,840,431 1,864.645 -24,214 -1% 16,775 6,917.035 0%
Radio Communlcattons 1,009,920 84,012 93,896 -9,884 -12% 0 1,009,920 0%
Total, Garago Fund 7,910,100 1,924,443 1,958,541 -34,09B -2% 16,775 7,926,955 0%
CENTRAL INSURANCE FUND:
FINANCE DEPARTMENT -
RIsk Management 325,390 88,691 81,115 7,576 9% 0 325,390 0%
HUi~NRESOURCEDEPARTMENT-
Employee Benefits 123,670 34,390 26,730 7,660 22% 0 123,670 0%
NON.DEPARTMENTAL 7,664,590 1,916,148 1.536,897 379,251 20% 0 7,664,590 0%
Total, Contrallnsuranco 8,113,650 2,039,229 1,644,742 394,487 19"/a 0 8,113,650 0%
TOTAL,
INTERNAL SERVICE FUNDS
24,306.670
6,330,379
5,827,979
502,400
8'/D 43.455
24,350,125
0%
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Clearwater, Florida
CAPITAL IMPROVEMENT FUND
First Quarter Summary
FY 1996-97
The amended 1996-97 Capital Improvement Program budget report is submitted for the City Commission's first
quarter review. The net proposed amendment is a budget decrease of $55,074. This review provides the opportwlity
to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant
budget increases encompassed within this review are as follows:
The following Capital Improvement Budget increases have not been previously approved by ilie Commission.
GENERAL PUBUC nUll.DINGS & EQUIPMENT:
Downtown Redevelopment: A budget increase of $68,120 of Community Redevelopment Agency
revenues to representing the transfer of year end operating cash balance and audit adjustments.
Airpark Master Plan: A budget increase of $18,120 of General Fund revenues representing debt service
savings of Airpark Coordination to provide additional funding for ilie Airpark Master Plan.
Air Conditioning Replacement City Wide: A budget increase of $12,960 of unappropriated retained
earnings of the Marine Fund. for the replacement of air conditioning equipment in the Marina lobby and in
the Marina office.
Utility System Upgrade: A budget increase of $26,680 of unappropriated retained earnings of the
Administrative Services Fund to provide funding for the upgrade of the utility system.
1.J'IUITIES:
Stonnwoter Quality InlprovementlProperty Purchase: A budget increase of $1l8,519 to recognize
reimbursements from the State of Florida, the City of Safety Harbor, and Pinellas County for the Del Oro
and Alligator Creek stormwater projects.
Inventory Control Financial Reporting System: A budget increase of $25,000 of water revenues to
reimburse the gas system for water relaled inventory system expenditures which include hardware, software,
and on.going consulting fees.
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Clcarwater~ Florida ,
CAPITAL IMPROVEMENT FUND
First Quarter Summary
FY 1996-97
The following Capitnllmprovemenl Budget increases have been previously approved by the Commission.
Big Pier 60 Park
Municipal Services/~btic Safety & Police' Complex
Harborview Center '
CityWide Aerial, Photography
Motorized Equipment - Lease Purchased
Enterprise Network Phase I
Project
Buded
$5,235
100,000
186,291
89,447
16,775
39.298
Commission
Approval
1117/96
11/21196
1117/96
1117/96
12/5/96
1/9/97
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Clearwater t Florida '
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996-97
I. Increase Amendments
1.
2.
3.
4.
5,
315-91220
315-91221
315-92260
315-92338
315-92630
; Emergency Operations Center
To record a budget increase of $2,172.43 of F.E.M.A. revenues representing
reimbursements for major stonns from 315-91115, Emergency Operations Center, a
project closed at year end Fiscal Year 1995/96 and replaced by 315-91220. This represents
revenues remaining in the closed project due to the closing out of an encumbrance at year
end. (Budget amendment only)
EMS Capitpl Equipment
To record a budget transfer of $161,755.50 of General Fund revenues to establish a
project to replace 315-91219. EMS Capilal Equipment, a continuously funded project that
is being closed in order to close out prior years' accumulated expenditures.
Street Resurfacing
To record a budget transfer of $1,316,502.50 of road millage revenues to establish a
project to replace 315-92256, Street Resurfacing, a continuously funded project that is
being closed in order to close Oul prior years' accumulated expenditures.
Sidewalks
To record the following budge I transfers to establish a project to replace 315-92330,
. Sidewalk Construction - General, and 315-92332, Sidewalk R&R - City, continuously
funded projects that are being closed in order to close out prior years' accumulated
. expenditures, and combine all sidewalk construction into one project for more efficient
management.
A budget transfer of infrastructure taxes from 315-92330
$90,000.00
A budget transfer of development impact fees from 315-92330
150,825.78
A budget transfer of infrastructure taxes from 315-92332
267.786.74
Net budget amendment
$508.612.52
Parking Lot Resurfacing
. To record a budget transfer of $898.43 of parking revenues from 315-92612, Street
Light Equipment, to close 315-92612 which is no longer needed.
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Clearwater, Florida
CAPITAL IMPROVEMENT FUND
First Quaner Amendments
FY 1996.97
I. Increase Amendments
6.
315-92822
7. 315~9321l
8. 315-93214
9. 315-~3215
10. 315-93288
11.. '315-93298
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M1<;cellancous Engineering
To record the following budget amendments 10 provide additional funding for
miscellaneous contractual services.
A budget transfer of General Fund revenues from 315-94746,
Chamber of Commerce Property, which is complete and being closed
$3,748.50
A budget transfer of General Fund revenues from 315-94748,
Chicago Promotion, which is complete and being closed
$224.66
A budget transfer of General Fund revenues from 315-94743, TV Studio
for Municipal Services Building, which is complete and being closed
$3,516.00
. Net budget amendment
$7.489.16
Mcmullen Tennis Complex BulldlngIRcstroom Renovation
To record a budget transfer of 525,000.00 of infrastructure taxes from 315.93210,
Mcmullen Tennil; COIlrt Lighting, to provide additional funding for the project. The
Lighting proje<:t will be completed for less cost than originally estimated, and preliminary
bids indicate that the renovalion project will cost more than originally estimated.
Phillip Jones Clubhouse Addition
To record a budget transfer of $3,729.69 of General Fund revenues from 315-93285, Jack
Russell Stadium Structural Repairs, to provide additional funding for the project.
Holt Avenue Pool Repairs
To record a budget transfcr of $45,000.00 of General Fund revenues from 315-93285,
Jack Russell Sladium Structural Repairs, to provide funding to establish a project for
emergency repairs to the pool.
~~~~ ,
To record a budget increase of $5,235.00 of donations representing reimbursement from
Post, Buckley, Schuh & Jernigan, Inc. for additional expenditures resulting from a
consulting engineering oversight.
Picnic Shelters
To record a budget transfer of $11,431.31 of infrastructure taxes from 315-93292, Soule
Road Park, to provide additional funding for the conslruction of picnic shelters at the
Martin Luther King and Momingside Recreation Complexes.
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CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996-97
I. Increase Amendments
12.
315w94223
13.
315-94227
14.
315-94514
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GarngelBldg & Maint Technology Upgrade
To record a budget transfer of S55,OOO.00 of Garage Fund revenues from 315.94210,
Motor Pool Refurbishment, to provide additional funding to replace the existing Garage
GEMS system and the Building & Maintenance work order system. The title of this
project is being changed from Garage Technology Upgrade and the scope changed to
include the building & maintenance system.
Motorized EquIpment - Lease Purchase
To record the following budget amendments.
A budget transfer of lease purchase financing to establish a project
to replace 315w94221, Motorized Equipment - Lease Purchase,
a continuously funded project that is being closed in order to
close out prior years' accumulated expenditures.
$1,545,084.34
A budget increase of garage revenues representing insurance
proceeds received for a totaled vehicle, to partially fund the
replacement vehicle, as approved by the Commission on 12/05/96 '
16.775.00
Net budget amendment
$1.561,859.34
Roof Replacements
To record the following budget transfers to establish a project to replace 315-94509, Roof
Replacements, a continuously funded project that is being closed in order to close out prior
years' accumulated expenditures.
A budget transfer of General Fund revenues
$183,924.80
A budget transfer of sewer revenues
10,000.00
A budget transfer of gas revenues
10.000.00
Net budget amendment
$203,924.80
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Clearwater, Florida
CAPITAL IMPROVF.MENT F1JND
First Quarter Amendments
FY 1996-97
I. Increase Amendments
15. 315-94605 City Hnll Renovations
To record the following budget transfers of General Fund revenues to establish a project
for 1he renovation of the City Hall Building,.
A budget transfer from 315-94602, Municipal Services/Public Safety
& Police Complex, as approved by the Commission on 10/17/96
$515,800.00
A budget transfer from 315-94510, Air Conditioning Replacement
City Wide, for replacement of air conditioning equipment at the
City Hall building, as approved by the Commission on 11/21/96
204.900.00
Net budget amendment
$720.700.00
, 16.
315-94714
Downtown Redevelopment
To record a budget Increase of $68,120.32 of Community Redevelopment Agency
revenues representing the transfer of year-end cash balance and audit adjustments for
Fiscal Year 1995/96.
17.
315-94717
Harborview Center
To record the following budget increases of Harborview Opcralions Fund revenue to
provide additional funding needed to complete the project, as approved by the Commission
on 11/07/96.
. A budget Increase representing a loan to Harborview Operations
from Boston Concession Group, Inc $100,000.00
A budget increase representing a loan to Harborview Operations from the
Special Development Fund 86.291.00
Net budget amendment $186.291.00
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Clearwater, Florida
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996.97
I. Increase Amendments
18.
315-94749
19.
315-96102
20.
315-96118
21.
315-96363
22.
315-96371
Enterprise Network Phase D
To record the following budget amendments to increase the cash funding and decrease the
lease purchase funding in this project due to an increase in the need for cabling and
software, both of which must be cash purchases, and a decrease in hardware needs, which
will be lease purchased. As this project progresses original estimates wiU be amended to
reflect specific needs.
A budget decrease of lease purchase funding
($40,573.00)
A budget transfer of General Fund revenues from 315-94740,
Enlerprise Network Phase I
40.573.00
Net budget amendment
$0.00
Stevenson's Creek Improvements
To record a budget increase of $11,194.55 of rental fees to match budgeted revenues with
actual revenues received.
Stonn Drainage R & R
To record the following budget transfers.
A budget transfer of stormwater revenues to eslablish a project to
replace 315-96104, Stonn Drainage R & R, a continuously funded
project that is being closed in order to close out prior years'
accwnulated expenditures.
$653,154.01
A budget transfer of stonnwater revenues to 315-96103, Stonnwater
Quality Improvement/Property Purchase to provide additional funding
for the project
(98.477 .00)
Net budget amendment
$554,677.01
Inventory Control Financial Reporting System
To record a budget Incrcasc of $25,000.00 of water revenues from Water Distribution to
reimburse the gas system for water related inventory system expenditures which include
hardware, software and consulting fees. The scope of this project has been changed to
include water inventory reporting in addition to the gas inventory reporting originally
budgeted.
Pinellns Phase D Gas Line Relocation
To record a budget Increase of $5,836.90 of gas bond revenues to reflect the year end
transfer of excess revenues from the gas bond debt service fund
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Clearwater, Florida
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996-97
I. Increase Amendments
23.
24.
25.
26.
27;
28.
, 29.
315-96374
315-96375
315-96429
315-96516
315-96630
315-96633
315-96634
Line Relocntion Capitalized
To record the a budget transfer of $66,969.10 of gas revenues from 315-96354, Gas
Marketing Plan, which is complete and being closed. '
Pinellas Expansion
To record the a budget transfer of $3,944,400.00 of future gas bond revenue from 315-
96370, Pinellas Phase II New Gas Maire; & Services, to establish a separale project for
future Pinellas County gas system expansion.
Commercinl Container Acquisition
To record a budget transfer of $45,400.00 of solid waste revenues from 315-96426,
Facility R & R, to provide funding for 1he purchase of solid waste roll-off containers, as
approved by the Commission on 1/23/97.
Citywide Aerial Photography
To record the following budget amendments to provide funding for a work order to Post,
Buckley, Schuh and Jernigan, Inc. to provide an updated photographic atlas of the City, as
approved by the Commission on 1117/96.
A budget transfer of stormwater revenues from 315-96515, Reproduction
Machinery Equipmen.t, to close 315-96515, which is complete
$7,934.00
A budget increase of stonnwater revenues
21,883.00
A budget increase of water revenues
29.815.00
A budget increase of sewer revenues
29.815.00
Net budget amendment
$89.447.00
Snnltary Sewer Extensions
To record a budget transfer of $437.21 of sewer tap fees from 315-96637, Marshall St.
Intercept Sewer Replacement, which is complete and being closed.
S, Sanitary Sewer Interceptor Rebab.
To record a budget transfer of $99.00 of sewer revenues from 315-96665, Sanitary Sewer
R & R, to close 315-96633 which is complete.
Sanltary UtUlty Relocation Accommodation
To record a budget lncrease'Uf $25,456.70 of sewer revenues from 315-96625. Line
Relocation, at year end 1996 when 315-96625 was closed. (Budget amendment only)
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Clearwater, Florida
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996.97
I. Increase Amendments
30.
315-96664
WPCR&R
To record a budget transfer of $652,435.19 of utility renewal and replacement revenues to
establish a project to replace 315-96631. WPC R & R, a continuously funded project that
is being closed in order to close out prior years' accumulaled expenditures.
31.
315-96665
Sanitary Sewer R & R
To record the following budget transfers from 315-96632. Sanitary Sewer R & R.to
establish a project to replace 315-96632, a continuously funded project that is being closed
in order to close out prior years' accumulated expenditures.
A budget transfer of sewer revenues
$3,103,170.27
A budget transfer of utility renewal & replacement revenues
729,520.02
A budget transfer of utility R & R revenues representing revenues
transferred to 315-96632 at year end 1996 to close 315-96629
19,107.00
A budget transfer of sewer revenues to 315-96633, S. Sanitary Sewcr
Interceptor Rehab. to close 315-96633 which is complete
199.00)
Net budget amendment
$3.851.698.29
32.
315-96741
System R & R - Capitalized
To record the following budget transfers to establish a project to replace 315-96703,
System R & R - Capitalized, a continuously funded project that is being closed in order to
close out prior years' accumulated expenditures.
A budget transfer of water revenues
$750,000.00
A budget transfer of utility renewal & replacement revenues
108,331.13
A budget transfer of water revenues from 315.96736, Telemetry
System Replacement Phase II, to close 315-96736, which is complete
8.969.27
Net budget amendment
$867,300.40
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CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996-97
I. Increase Amendments
33.
315-96742
34.
315-96743
35.
315-96744
36.
315-96805
Line Relocation - CapltaUzed
To record ilie following budget transfers to establish a project to replace 315-96704, Line
Relocation - Capitalized, a continuously funded project iliat is being closed in order to
close out prior years' accumulated expenditures.
A budget transfer of water revenues
$1,115,290.53
A budget transfer of utility renewal & replacement revenues
800.000.00
Net budget amendment
$1.915.290.53
Meter Bacld10w Prevention DevicelChangeout Program
To record a budget transfer of $175,313.24 of utility renewal & replacement revenues to
establish a project to replace 315-96705, Meter Bacldlow Prevention Device/Changeout .
Program, a continuously funded project that is being closed in order to close out prior
"years' accumulated expenditures.
System Expamion
To record, the following budget transfers to establish a project to replace 315-96706,
System Expansion, a continuously fw:tded project that is being closed in order to close out
prior years' accumulatt:d. expenditures.
A budget transfer of water revenues
$148,769.74
A budget transfer of water impact fees
110.000.00
Net budget amendment
$258.769.74
. Recycling Grant
To record a budget increase of $5,240.00 of recycling revenues representing recycling
grant revenues in order to match budgeted revenues with actual expected revenues.
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Clearwatcr, florida
CAPITAL IMPROVEMENT FUND
First Quaner Amendments
FY 1996.97
D. Decrease Amendmcnts
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2.
315-91219
3.
315-92256
4.
315-92330
315-92332
Police Target Systcm
To record the following budget amendments 10 replace lease purchase funding with cash
funding and 10 close this project, which is complete. '
A budget decrease of lease purchase funding
($30,000.00)
A budget Increase of General Fund revenues representing
operating savings of the Police Department
$27,636.00
Net budget amendment
($2.364.00)
EMS Capita] Equipment
To record a budget transfer of $16],755.50 of General Fund revenues to 315.91221, EMS
CapilaI Equipment, a new project being established to replace 315-91219, a continuously
funded project which is being closed in order to close out prior years' accumulated
expenditures.
Street Resurfacing
To record a budget transfer of $1,316,502.50 of road millage revenues to 315-92260,
Street Resurfacing, a new project being established to replace 315-92256, a continuously
funded project 1hat is being closed in order to close out prior years' accumulated
expenditures.
Sidewalk Construction - Gencral
To record the following budget transfers to 315-92338, Sidewalks, a new project being
established to replace 315-92330, a continuously funded project that is being closed in
order to close out prior years' accumulated expenditures.
A budget transfer of infrastructure taxes
($90,000.00)
A budget tran'ifer of development impact fees
050.825.78)
Net budget amendment
($240.825.78)
Sidewalk R & R - City
To record a budget transfer of $267,786.74 of infrastructure taxes to 315-92338,
Sidewalks, a new project being established to replace 315-92332, Sidewalk R & R - City,
a continUOll'ily funded projects that is being closed in order to close out prior years'
accwnula1ed expenditures.
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CAPITAL IMPROVEMENT FUND
First Quaner Amendments
FY 1996-97
n. Decrease Amendments
6.
315-92612
7.
315-93203
8.
315-93210
9.
315-93281
Street Light Equipment
To record a budget transfer of $898.43 of parking revenues to 315-92630, Parking Lot
Resurfacing, to close 315-92612 which is no longer needed since street light electrical
equipment will now be handled as an operating expense and charged to the cost center for
which the work is done.
MLK Restroom & Lobby Renovation
To record the following budget amendments to correct the type of revenue tran.'iferred
from 315-93290, Jack Russell Stadium - ADA Improvements, a project closed at year end
Fiscal Year 1996, as required by the year end audit. (Budget amendment only)
A budget Increase of General Fund revenues from 315-93290
$14,338.60
A budget decrease of infrastructure taxes to 315-93290
04.338.60)
Net budget amendment
$0.00
McMullen Tennis Court Lighting
To record the following budget transfers of infrastructure laxes, since the lighting will cost
less than originally budgeted.
A budget transfer to 315-93211, McMullen Tennis Community
Building Renovations, 10 provided additional funding needed based on
preliminary bids
($25,000.00)
A budget transfer to 315-3285, Jack Russell Stadium Structural Repairs,
to replace General Fund revenues being transferred from the sladium
project to Holt Avenue Pool Repairs, 315-93215
(5,000.00)
Net Budget amendment
($30,000.00
Countryside Recreation Center
To 'record a budget transfer of $994.27 of infrastructure taxes to 315-93285, Jack Russell
Stadium Structural Repairs, to close the recreation center project, which is complete.
These revenues will replace General Fund revenues being transferred from the stadium
project to Phillip Jones Clubhouse Addition, 315-93214.
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Clearwater, Florida
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996-97
n. Decrease Amendments
10.
315-93285
11.. 315-93292
12.
315-93293
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Jack Russell Stadium Structural Repairs
To record me following budget amendments.
A budget transfer of infrastructure taxes from 315-93281,
Countryside Recreation Center, which is complete and being closed
$994.27
A budget transfer of infrastructure taxes from 315~93293,
Norton Park Restroom, which is complete and being closed
2,735.42
A budget transfer of General Fund revenues to 315-93214, Phillip
Jones Clubhouse Addition, to provide additional funding
(3,729.69)
. A budget transfer of infrastructure taxes from 315~9321O,
McMullen Lights
5,000.00
A budget transfer of infrastructure taxes from 315-93292,
Soule Road Park
23,000.00
A budget transfer of General Fund revenues to 315-93215,
Holt Avenue Pool Repairs, to provide funding for emergency
repairs to me pool
(45,000.00)
Net budget amendment
($17 .OOO.(X))
Soule Road Park
To record me following budget transfers of infrastructure taxes.
A budget transfer to 315-93298, Picnic Shelters, (0 provide additional
funding for me construction of picnic shelters at the Martin Luther King
and Momingside Recreation Complexes, as approved by the Commission
on 12/5/96
($11,431.31)
A budget transfer to 315-93285, Jack Russell Srodium Structural Repairs
(23,OOO,00)
Net budget amemdment
($34.431.31l
Norton Park Rcstrooms/Storage
To record a budget transfer of $2,735.42 of infrastructure taxes to 315-93285, Jack
Russell Stadium Structural Repairs, to close Ihe Norton Park project, which is complete.
These revenues replace General Fund revenues being transferred from the stadium project
to Phillip Jont:s Clubhouse Addition, 315-93214.
-44-
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Clearwater t Horida
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996-97
D. Decrease Amendments
13.
315-93489
14.
315-94210
15.
315-94221
16.
315-94509
Clearwater Pass Bridge Lights
To record a budget decrcnse of $31.00 of infrastructure laxes to return remaining revenue
to me Special Development Fund to for future appropriation, and to close this project
which is complete.
Motor Pool Refurbislunent
To record a budget trnnsfer of 555,000.00 of Garage Fund revenues to 315-94223,
GaragelBuilding & Maintenance Technology Upgrade, to provide additional funding to
replace me existing Garage GEMS system and me Building & Maintenance work order
system.
Motorized Equipment w Lease Purchase
To record a budget transfer of 51,545,084,34 of lease purchase fmancing to 315-94227,
Motorized Equipment - Lease Purchase, to establish a project to replace 315-94221, a
continuously funded project that is being closed in order to close out prior years'
accumulated expenditures.
Roof Replacements
To record the following budget amendments,
The following three budget transfers to 315-94514, Roof Replacements, are to establish i\
project to replace 315-94509. a continuously funded project mat is being closed in order to
close out prior years' accumulated expenditures.
A budget transfer of General Fund revenues to 315-94514
($183,924.80)
A budget transfer of sewer revenues to 315-94514
(10,000.00)
A budget trnnsfer of gas revenues to 315-94514
(10,000,00)
A budget increase of se~er revenues to correct me type of revenues
appropriated to this project on October I, 1996, and reOect the roof
work planned for Fiscal Year 1997, which does not include repairs
to any water structures
5,000.00
A budget decrease of water revenues to correct the type of revenues
appropriated to this project on October 1. 1996, and reOect the roof
work planned for Fiscal Year 1997, which docs not include repairs
to any water structures
(5.000,00)
Net budget amendment
($203.924.80)
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Clearwater, Florida
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996-97
n. Decrease Amendment,,;
17.
315-94510
Air Conditioning Replacement City Wide
To record the following budget amendments.
A budget transfer of General Fund revenues to 315-94605.
City Hall Renovations, for the replacement of air conditioning
equipment at City Hall. as approved by the Commission on 11/21/96.
($204.900,00)
A budget increase of unappropriated retained earnings of the
Marine Fund for the replacement of the Marina lobby and the
Marina office air conditioning systems
]2.960.00
Net budget amendment
($191.940.00)
18.
315-94512
Roof Repairs
To record the following budget amendments to amend the type of revenues appropriated to
this project on October 1, 1996. based upon the actual roof work planned for Fiscal Year
1997. '
A budget decrease of sewer revenues
($500.00)
A budget increase of water revenues
~
Net budget amendment
$0.00
19. 315/344-94602 Municipal Sen'lces/PubUc Safety & PoUce Complex
To record the following budget amendments.
A budget transfer of General Fund revenues to 315-94605,
City Hall Renovations, to establish a project for the renovation
'of me City Hall Building. as approved by the Commission on 10/17/96
($515.800.00)
, A budget increase of General Fund revenues to 344-94602 representing
savings in me General Fund transfers to me Debt Service Fund for
payments of MSB bonds. as approved by the Commission on 11/21/96
100,000.00
Net budget amendment
($415.800.00)
-46-
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Clearwater, Florida
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996.97
D. Decrease Amendments
20.
21.
315-94711
315-94713
22.
315-94721
.., ' , '"
Sand Key Power Line
To record the following budget amendments, as approved by the' Commission on
10/17096.
A budget decrease of future bond revenues, since bonds will not be
issued
($473,000.00)
A budget inerease bf property owners share revenues to reflect me
. actual amount of receipts from property owners as of First Quarter
210,100.27
Net budget amen:lrnent
($262.899.73)
Airpark Master Plan
To record a budget the following budget amendments.
A budget decrease of future grant funding representing Florida Department
of Transportalion reimbursement to be provided through a Joint Project
Agreement. This amendment reduces expected reimbursement to the
amount approved by the Commission on 10/17/96. ($32,430.00)
A budget increase of General Fund revenues representing debt service
savings from Airpark Coordination 18.120.00
Net budget amendment ($14.310,00)
KJosk Equipment
To record a bUdget transfer of $3.00 of Administrative Services revenue to 315.94730,
Utility System Upgrade, to close the kiosk project, which is complete.
-47-
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Cleanvater, Florida
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996-97
D. Decrease Amendments
23.
315.94730
i'
24.
315-94739
25.
315-94740
26.
315w94743
Utility System Upgrade
To recon! me following budget transfers to provide funding for the cash purchase of
hardware fonnerly intended to be lease purchased, and software.
A budget transfer of administrative services revenues from 315-94721,
Kiosk Equipment, to close the kiosk project
$3.00
A budget Increase of lUUlppropriated retained earnings of the
Administrative Services Fund for me cash purchase of items originally
budgeted as lease purchase funded
26,680,14
A budget decrease of lease purchase revenues
(26.683,14)
Net budget amendment
$0,00
Park & Recreation Wavclan
To record a budget decrease of $27,018,00 of lease purchase funding to close this project
which has been discontinued.
Enterprise Network Phase I
To record me following budget amendments,
A budget increase of General Fund revenues from 315-94603, Municipal
Services Complex Technology, at year end Fiscal Year 1995/96 to complete
the closing of the technology project. $1,275.00
A budget increase of lease purchase funding for the purchase of personal
computers for City Hall, as approved by the Commission on 1/9/97. 39,298.00
A budget transfer of General Fund revenues to 315-94749. Enterprise
Network Phase 11,10 provide ndditional cash funding for software
and cabling which cannot be lease purchased (40.573.00)
Net budget amendment ~
TV Studio for MunJclpal Services BuDding
To record a budget transfer of $3.516.00 of General Fund revenues to 315-92822,
Miscellaneous Engineering, to provide additional funding for the engineering project and
to close 315-94143, which is compJelc.
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Cleanfoter, Florida
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996M97
n. Decrease Amendments
27.
28.
29.
315M94746
315M94748
315-96103
Chamber of Commerce Property
To record a budget transfer of $3,748.50 of General Fund revenues 10 315M92822,
Miscellaneous Engineering, to provide additional funding for miscellaneous contractual
'services, and to close 315-94746 which is complete.
Chicago Promotion
To record a budget transfer of $224.66 of General Fund revenues to 315M92822,
Engineering Services, to provide additional funding for miscellaneous contractual services,
and to close 315M94748 which is complete.
Stonnwntcr Qunlity Improvement/Property Purcha~es
To record 1he following budget amendments.
A budget decrease of storrnwater revenues to return revenues
anticipated to be recognized as capitalized labor to the stormwater fund
since no capitalized labor activities are now expected. ($428,393'()0)
A budget decrease of revenues from other municipalities to reclassify
reimbursement received from the State of Florida for DelOra
to Florida State Grant revenues ($12,500,00)
A budget increase of Florida State Grant revenues to reclassify
reimbursement received from the State of Florida for DelOra
to Florida State Grant revenues 12,500.00
A budget increase of Florida State Grant revenues representing
reimbursement from the Florida Coastal Management Program for DelOra 25,000.00
A budget increase of revenues from other municipalities representing
reimbursement from Safety Harbor for Alligator Creek 3,008.32
A budget increase of revenues from other municipalities representing
reimbursement from Soulhwest Florida Water Management District
for Alligator Creek 65,398,25
A budget increase PineUas County Commission revenues representing
reimbursement for AlHgalor Creek 25,112.93
A budget tran'ifer of stormw;lter revenues from 315M96118,
Storm Drainage R & R 98.477.00
Net budgel amendment (~211.396,50~
-49-
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Cleanvater. Florida
CAPITAL IMPROVEMENT FUND
First Quaner Amendments
FY 1996-97
D. Decrease Amendments
30,
315-96104
31.
315-96354
32.
315-96370
33.
315-96426
34.
315-96515
35.
315-96518
36.
315-96631
Stonn DraInage R & R
To record a budget transfer of $653,154,01 of stonnwater revenues to 315-96118, Stonn
Drainage R & R, to establish a project to replace 315-96104, a continuously funded project
that is being closed in order to close out prior years' accumulated expenditures.
Gas Mnrketlng Plan
To record a budget transfer of $66,969.10 of gas revenues to 315-96374, Line Relocation
Capitalized, to close the gas marketing project, which is complete.
PineUas Phase D New Gas Mains & Services
To record a budget transfer of $3,944,400.00 of future gas bond revenues to 315-96375,
Pinellas Expansion, to establish a separate project for future gas expansion in Pinellas
County.
FacUity R & R
To record a budget transfer of $45,400.00 of solid waste revenues to 315-96429,
Conunercial Container Acquisition, to provide funding for the purchase of solid waste roll-
off containers, as approved by the Commission on 1/23/97.
Reproduction Machinery Replacement
To record the budget transfer of $7,934.00 of stonnwater revenues to 315-96516,
Citywide Aerial Pholography, to close 315-96515 which is complete.
ChcstnutlBrown DemoUtlon
To record the following budget decreases to close this project which is complete.
A budget decrease of recycling revenues to return unused revenues to
the Residential Recycling program
($239.10)
A budget decrease of Special Development Fund revenues to rerum
unused revenues to the fund
(3,237.om
Net budget amendment
($3.476. 1m
WPCR&R
To record a budget transfer of 5652,435,19 of utility renewal and replacement revenues to
315-96664, WPC R & R, to establish a project to replace 315-96631, a continuously
funded pr9ject that is being closed in order to close out prior years' accumulated
expenditures. '
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Clearwater. Florida
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996-97
D. Decrease Amendments
37.
38.
39.
40:
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315-96632
315-96637
315-96656
315-96703
Sanitary Sewer R & R
To record the following budget transfers to 315-96665, Sanitary Sewer R & R, to establish
a project to replace 315-96632, a continuously funded project that is being closed in order
to close out prior years' accumulated expenditures.
A budget transfer of sewer revenues ($3,103,170.27)
A budget transfer of utility renewal & replacement revenues (729,520,02)
A budget increase of Utility R & R revenues from 315-96629,
Lift Station R & R, done at year end 1996 in order to close 315-96629 19,107.00
A budget transfer of Utility R & R revenues to 315-96665, Sanitary
Sewer R & R, which is replacing 315-96632 (19,107.00)
Net budget amendment ($3.832.690.29)
Marshall St. Intercept Sewer Replacement
To record a budget transfer of $437.21 of sewer tap fees 10 315-96630, Sanitary Sewer
Extensions, to close 315-96637 which is complete,
Labomtory Building
To record the following budget amendments to correct the type of revenues appropriated
for this project on Oclobcr 1, 1996.
A budget decrease of current sewer bond proceeds
($80,000.00)
A budget (ncrense of utility R & R revenues
80.000,00
Net budget amendment
~
System R & R - Capitalized
To record' the following budget transfers to 315~96741. System R & R - Capitalized, to
establish a project to replace 315-96703, a continUOUSly funded project that is being closed
in order to close out prior years' accumulated expenditures.
A budget transfer of water revenues
($750,000.00)
A budget transfer of utility renewal & replacement revenues
008.331.13)
Net budget amendment
($858.331.13)
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Clearwater. Florida
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996.97
n. Decrease. Amendments '
41.
42.
43.
315.96704
315-96705
315-96706
44.
315~96736
Line Relocation - Capitalized
To record the following budget transfers to 315-96742, Line Relocation - Capitalized, to
establish a project to replace 315~96704, a continuously funded project 1hat is being closed
in order to close out prior years' accumulated expenditures.
A budget transfer of water revenues
($1.115,290,53)
A budget transfer of utility renewal & replacement revenues
(800,000.00)
Net budget amendment
($1.915.290.53)
Meter Backflow Prevention DevicelChnngeout Program
To record a budget transfer of $175.313.24 of utility renewal & replacement revenues to
315-96743, Meter Backflow Prevention Device/Changeout Program, to establish a project
to replace 315-96705, a continuously funded project that is being closed in order to close
out prior years' accumulated expenditures. .
System Expansion
To record 1he following budget transfers to 315-96744, System Expansion, to establish a
project to replace 315-96706, a continuously funded project that is being closed in order to
close out prior years' accumulated expenditures.
A budget transfer of water revenues
($148,769.74).
A budget transfer of water impact fees
010.000.(0)
Net budget amendment
($258. 769. 74)
, ,Telemetry System Replacement Phase n
To record a budget transfer of $8,969.27 of water revenues to 315-96741, System R & R -
Capitalized, to close 315-96736 which is complete.
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CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 1996.97
ID. Memorandwn Amendments
1.
315-94727
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2.
341 ~96304
3.
315-96739
Beach Redevelopment Project Planning
To change the title and scope of this project from East Shore Development to include the
development of large scale infrastrUcture improvement projects such as the' Mandalay
Avenue Streetscape. to facilitale redevelopment and revitalization of the beach.
PInellas New Gas Marketing Developmcnt
This project is complete and is being closed,
Reclaimcd Watcr Distribution System
To 'change the title and scope of this project from Effluent Water Distribution - P& R.
This will now be a, citywide project to provide for miscellaneous expansions or
improvements to the reclaimed water system.
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CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1.1996 - DECEMBER 31,1996
Actual Expenditures
Budget Reviled Project Open Avallablo Amend
Description 1011/96 Amdmts Budget To Date Encumbr Balance Status Rof
PUBLIC SAFETY
Police' Protection
91125 Compuler Consultant Study 184,665 184.665 177 ,526 1,137 6,000
91127 Police Computer Network 3,335,000 3.335.000 1,289,663 2,045,317 0
91133 Police Targel System 30.000 -2,364 27,636 27.636 0 0 C 11-1
91134 Beach Olst Subsla Reno 325,000 325,000 0 0 325,000
91136 Radio Switch for Police 925,000 925,000 626,553 96.44 7 0
91137 Radio Comm Tower Link 285,000 285,000 0 0 265,000
Sub-Total 5,084.665 -2,364 5,082.301 2.321,400 2,144,901 616,000
Flru Protactlon
91213 Fire Apparatus Refurbish 207.750 207,750 136,003 0 71,747
91218 Flll;! EngIne Replacement 691,965 691,965 0 334,965 357,000
91219 EMS Capital Equipment 958,753 -161,756 796,998 796,997 0 0 C 11-2
91220 Emergency Operations Clf 146,055 2.172 148,227 5,851 0 142,376 1-1
91221 EMS Capital EquIpment 0 161,756 161,756 0 0 161,756 1-2
Sub-Total 2,004,523 2,172 2,006,695 938,851 334,965 732,879
TRANSPORTATION
New Stroet Construction
92140 Highland Avenue Widening 5,431,305 5,431,305 1,644,963 3,544,692 241,650
92141 Drew Street Widening 3,050,000 3,050,000 1,315,794 307,114 1,427.092
92143 Hampton Road 1,022,400 1,022,400 702,052 0 320,348
92145 Landmark Dr extensIon 1,000,000 1,000,000 92,916 767,673 139,411
92146 DruId Rd Widening 1,000,000 1,000.000 0 0 1,000,000
Sub-Total 11,503,705 0 11,503,705 3,755,725 4,619,479 3,128,501
Major Stroot Malntenanco
92256 Slreet Resurfaclng 10,484,526 -1,316,503 9,168,024 8,225,960 942,063 0 C 11-3
92258 Paving Unpaved Streets 266,186 266,186 91,578 124,608 50,000
92259 Traffic CalmIng 100,000 100.000 0 0 100,000
92260 StreetResurtaclng 0 1,316,503 1,316,503 0 0 1,316,503 1-3
Sub-Total 10,850,712 0 10,850,712 8,317,538 1,066,671 1,466,502
Sidewalks and Bike Trail
92330 Sidewalk Construc-Gen 1,005,201 -240,826 764,375 721,496 42.879 C 11-4
92332 Sidewalk R&R City 969,722 -267,787 701.935 701,935 0 0 C 11-5
92336 Mandalay Sidewalks 125,000 125,000 32,595 0 92,405
92337 Clvlc CtrlMarina Crwalk ' 100,000 100,000 0 0 100,000
92338 Sidewalks 0 508,613 508,613 0 0 508,613 1-4
Sub.Total 2,199,923 0 2,199,923 1,456,026 42,879 701,018
Stann Drainage
92416 Cleveland SIIArcturas 400,772 400,772 400,234 408 130
Sub-Total 400,772 0 400,772 400,234 408 130
Inte rsoctlons
92551 CIty-Wide Intersection Imprv 511.778 511.778 366,471 9,030 136,277
92552 Signal Renovation 411.148 411,148 250,251 0 160,897
92553 New Slgnallnslallation 470,188 470,188 143,612 0 326,576
92555 Intersection Improvements 1.610,915 1,610,915 141.728 ,507,550 961,637
92556 AOA Intersect Improvements 676,969 676,969 538,930 138,039 0
Sub-Total 3,680,998 0 3,680,998 1.....0,992 854,619 1.585.387
-54-
I,
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1,1996. DECEMBER 31, 1996
Actual expenditures
Budget Revised Project Open Avallablo Amend
Description 10/1/96 Amdmts Budget To Dolo Encumbr Balance Status Ref
TRANSPORTATION (CONTINUED)
Parking
92612 Streel Ughl Equipment 15,000 -898 14.102 14,102 0 0 C 11-6
92630 Parking Lot Resurfacing 528,124 (198 529,022 279,076 295 249,651 1-5
92632 Pkng Garage Structure Rpr 269,732 269.732 72,143 12,120 185,469
Sub-Total 812,856 0 812,856 365,321 12,415 435,120
Miscellaneous Engineering
92816 N Greenwood Business Area 300,000 300,000 240,427 0 59.573
92820 Memorial Causeway Br Repl 4,070,000 4,070,000 766,908 282,498 3,020,594
92822 Miscellaneous EngIneering 25,000 7,489 32,489 0 24,618 7.871 1-6
Sub.Total 4,395,000 7,489 4,402,489 1,007,335 307,116 3,088,038
LEISURE
Park Development
93202 Carpenter Fld Club Hse 758,147 758,147 525,913 184,020 48,214
93203 MLK Restroom & lobby 94,352 0 94,352 53,263 32,561 8,528 11-7
93204 Concrete Sidewalk A Pad 50,000 50,000 1,450 0 48,550
93205 Countryside Rec Ctr Furnish 138,000 138,000 97,293 15,754 24,953
93206 Roller Hockey Facility 51,000 51,000 0 0 51,000
93207 Madison Ave Parking Lol 20,000 20,000 0 0 20,000
93208 Softball Complex Dcv 220,000 220,000 0 0 220.000
93209 Del Oro Park Renovtns 80,000 80,000 0 4,910 75,090
93210 McMullen Tns Ct Ughtlng 100,000 .30,000 70,000 0 1,750 68,250 11-8
93211 McMullen Tns Com Bklg 80,000 25,000 105,000 400 8,000 96,600 1.7
93212 Recreation Path 150,000 150,000 0 0 150,000
93213 Grandstand & Bleacher 25,000 25,000 0 0 25,000
93214 Phillip Jones Clubhouse 40,000 3,730 43,730 0 0 43,730 1-8
93215 Holt Avenues Pool Repairs 0 45,000 45,000 0 0 45,000 1-9
93229 TennIs Court Resurfacing 145,357 145,357 111,250 1,600 32,507
93230 Playground Equip RepllNew 361,530 361,530 316.925 43,265 1,340
93249 New Parking Lots 64,685 64,685 20,248 0 44,437
93262 Fencing Replacement Progra 149,555 149,555 118,026 16,715 14,814
93269 Light Replacement 522,596 522,596 410,372 0 112,224
93281 Countryside RecreaUon Ctr 1,579,897 .994 1,578,903 1,578,903 0 0 C 11-9
93282 Sand Key City Park 300,000 300,000 36,524 202,863 60,613
93285 J Russell Stdm Struc RepaIrs 642,392 -17,000 625,392 476,869 128,475 20,048 11-10
93286 Parking Lot Resurfacing 97,000 97,000 22,327 0 74,673
93288 Big PIer 60 Park 1 ,593,553 5,235 1,598,788 1,548,639 45,068 5,081 1-10
93292 Soula Road Park 250,000 -34,431 215,569 211,397 3,048 1.124 11.11
93293 Norton Prk Rastroom/Blor 37,000 .2,735 34,265 34,265 0 0 C 11-12
93295 Lake Chautauqua Park 420,000 420,000 7,121 12,387 400,492
93296 C Beach AquaUcs Pk &Pool 575,000 575,000 0 62,528 512,472
93297 Bayshore Park 100,000 100,000 20,067 0 79,933
93298 Picnic Shellers 70,309 11,431 81,740 6,085 66,316 9,339 1-11
Sub.Total 0,715,373 5,235 8,720,608 5,597,337 829,260 2,264,011
BeautlficaUon
93316 Bayfronl Park Renovations S18,925 316,925 8,913 0 310,012
93321 Gulf to Bay Beautification 40,000 40,000 0 0 40,000
Sub-Total 358,925 0 358,925 0,913 0 350,012
-55-
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CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER it 1990 - DECEMBER 31,1990
Actual Expenditures
Budgot Revised Project Opon Available Amend
DelcrlpUon 10/1/98 Amdmlll BUdget To Date Encumbr Balance Status Rof
LEISURE (CONTINUED)
Marino FaclllUu.
93413 UlJlitlos/Svcs Replace 229,411 229,411 194,782 23.055 11.574
93429 Dock Replacement & Repair 123,740 123,740 104,525 3.624 15,591
93436 Waterway MaIntenance 118,941 118,941 112,438 0 6,503
93443 SemInole St Bostmmp Drdgn 280,615 280.615 203,195 1,600 75,820
93470 Bridge/DockslSeawalls-R&R 397,604 397,604 148,793 121,767 127,044
93481 CIw Pass Bridge Construct 2,467,281 2,467,281 2,459,240 6,402 1,639
e34S7 Fishing Piers 356,031 356,031 147,962 0 208,069
93489 CIwIr Pass Bridge Ughts 100,000 -31 99,969 99,969 0 0 C 11-13
93490 Fuel Syslem R&R 5,000 5,000 0 0 5,000
93491 Marina NetwoJi( Upgrade 36.000 36,000 33,825 0 2,175
Sub Total 4,114,623 -31 4,114,592 3,504,729 156,448 453,415
Llbrarl..
93510 Books/Mat'ls Coli-Main/East 5,046,459 5,046,459 4,362.063 129,879 554,517
93519 North Greenwood ParkIng 60,000 60,000 46,143 8,795 3,062
93520 Carpet Replacement 130,000 130,000 6,632 0 123,368
Sub Total 5,236,459 0 5,236,459 4,416,838 138,674 680,947
GENERAL PUBLIC BUILDINGS & EQUIPMENT
Garago
94210 Tire/Fuel Facility 466,167 -55,000 431,167 4,500 0 426,667 11-14
94220 Fuel Site Enhancemenl 187,968 187,968 165,625 26,103 -3,760
94221 Motorized Equip -up 9,153,000 -1,545,084 7,607,916 6,959,120 648,795 0 C 11-15
94222 Molorized Equip ~aah 815.655 815,555 304,781 53,405 457,369
94223 Garage/Bldg&Malnt Toch Up 314,301 55,000 369,301 8,728 0 360,573 1-12
94226 Fleel AIr Quality Improvmt 59,819 59,819 47,855 11,964 0
94227 Molorized Equip - UP 0 1,561,859 1,561,859 1,561,859 1-13
Sub.Total 11,010,110 16,776 11,033,585 7,490,609 740.267 2,802,708
City Hall Annox
94417 Annex Prop OemolllJon 197,761 197,761 103,122 79.301 15.338
Sub.Total 1&7,781 0 197,761 103,122 79,301 15,338
Building Malnwnlnc.
94509 Roof Replacements 1.077,325 .203,925 873,400 873,400 0 0 C 11-16
94510 Air Cond Replace-Clly Wldo 600,353 .191,940 408,413 290,103 0 118,310 11-17
94512 Roof Ropalrs 398,003 0 398,903 350,019 0 48,864 11-18
94513 Bldg & Malnt Facility 250,000 250,000 183,344 1,770 64,886
94514 Roof Replacements 0 203,925 203,925 0 0 203.925 1-14
Sub-Total 2,320,681 -191,940 2,134.641 1,696,866 1,770 436,005
City H.lI
94602 Mun SvC5/P Safety & Pollee 21,131,022 -416,800 20.115,222 16,194,828 2,944,287 1,576,107 11.19
94604 Field Engineering Building 272,000 272,000 282,710 0 -10,710
94605 City Hall Renovation. 0 720,700 720,700 11,289 322,712 386,719 1-15
Sub.Total 21,403,022 304,900 21,707,922 16,488,807 3,266.999 1,952,116
Mlle.llan IOU.
94702 AOA Tranlltlon Plan 658,743 658,743 582,128 0 76,615
94705 Alpha Comp.Hr FIn/Payroll 105,000 105,000 185,047 0 9,953
-56-
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'. ~ .:- ~, , . '. ". .
.' _. ~ I
CAPrrALIMPROVEMENTPROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 1996 - DECEMBER 31. 1996
Actual Expenditures
Budget Reviled Project Open Available Amend
Description 10/1/96 Amdmts Budget To Date Encumbr Balance Status Rof
GENERAL PUBLIC BUILDINGS & EQUIPMENT (CONTINUED)
Miscellaneous (continued)
94707 Occ Lie/Code Enfl Permitting 328,500 328,500 222,028 85,748 20,724
94711 Sand Key Power Line 1,098,000 -262,900 835,100 1,047,490 0 -212,390 11-12
94712 Engineering Computer Upgr 84,010 84,010 77,474 0 6,536
94713 Airpark Masler Plan 562,195 -14,310 547,885 10,259 485,124 52,502 11-21
94714 Downtown Redevelopment 1,024,335 68,120 1,092,455 166,073 0 926,382 1-16
94717 Harborvlew Cenler 11,404,510 186.291 11,590,801 11,006,946 532,434 51,421 1-17
94721 Kiosk Equipment 44,100 .3 44,097 44,097 0 0 C 11-22
94722 PayrolVHuman Resource Sys 385,000 385,000 269,886 26,931 88,183
94725 Graphics Communication Sy 26,620 26.620 0 0 26,620
94727 East Shore Development 100,000 100,000 0 0 100,000 11I-1
94729 Ent NetworkM/'AN Connect 170,000 170,000 0 0 170,000
94730 Utility System Upgrade 190,000 0 190,000 80.031 0 109,969 11-23
94733 Vilal Records Microfilm 100,000 100,000 95,965 0 4,035
94734 Harborvlew Center F F & E 616,406 616,405 507,070 72,761 36,575
94736 Geographic Information 143,750 143,750 0 0 143,750
94737 Inform Sves ~PS System 45,000 45,000 0 0 45,000
94738 Telephone System Replae 1 ,303,240 1,303,240 950,131 73,015 280,094
94739 Pk & Ree Wavelan 36,000 -27.018 8,982 8,982 0 0 C 11-24
94740 Enterprise Network-Phs I 1,024,650 0 1,024,650 934,457 0 90,193 11-25
94741 Auto Time Recording Sys 125,000 125,000 0 0 125.000
94742 Utility Bill Inserter 81,000 81,000 0 0 81.000
94743 TV StudtolMun Sve 151,171 -3,516 147,655 147,655 0 0 C 11-26
94745 District Parking Plan 100,000 100,000 1,000 0 99,000
94746 Chamber of Commerce Pr 305,250 -3,749 301,502 301,502 0 0 C 11-27
94748 ChIcago Promotion 155,000 -225 154,775 154,775 0 0 C 11-28
94749 Enterprise Network-Phs II 742,000 0 742,000 2.084 0 739,916 '-18
94751 Color Copier & Digital 85,000 85,000 0 0 85,000
94753 Centralized Rcrdsllmg 175,000 175,000 0 0 175,000
Sub-Total 21,459,480 -57.309 21,402,171 16,795,080 1,276,013 3,331.079
UTIUTIeS
Stonnwater Utility
96102 Stevenson's Crk Improv 5,606,497 11,195 5,617,692 1,729,783 3,700,653 187,256 1-19
96103 Slmwtt Quality Imprv/Prop 3,276,134 -211,397 3,064,738 1,640,348 697,747 726,643 11-29
96104 Storm Drainage R & R 4,429,635 -653,154 3,776,481 3,597,280 179,201 0 C 11-30
96105 Habitat Restor/lmprovem18 818,090 818,090 193,299 55,627 569,164
06108 Pollutant Str Tk Remv-GF 243,254 243,254 154,898 901 87,455
96109 Downlown Lake 230,000 230,000 136,879 19,931 73,190
96111 Groundwater Quality Pr 450,000 450,000 44,904 35,408 369,688
96113 Stor Tnk Remv-Flre Sta#6 100,000 100,000 0 0 100,000
96115 Slorg Tank Remv.Annex 553,000 553,000 44,266 15,357 493,377
96116 Slorg Tank Remv-R1R WP 28,000 28,000 0 0 28,000
96117 Mechanical St Sweeper 130,000 130,000 0 0 130,000
96118 Storm Drainage R & R 0 554,677 554,677 0 0 554,677 1-20
Sub-Total 15,864,G 10 -298,679 15,565,931 7,541.657 4,704,825 3,319,449
W~ter Systom
96703 System R & R-capitallzed 4.658,839 -858,331 3,800,508 3,631,140 169,368 0 C 11-40,
96704 line Relocatlon.capltaliz 4,868,495 -1,915,291 2,953,204 2,134,391 818,814 0 C 11-41
96705 Ml1/BcldIow Prev Dev Chng 1,206,848 -175,313 1,031,535 1,029,335 2,200 0 C 11-42
96706 Syslem expansion 1,794,034 -258,770 1,535,264 1,535,264 0 0 C 11-43
-57-
-
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o. :"" .;.'.c'.;... '.,
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 1996 - DECEMBER 31, 1996
Actual Expenditures
Budget Rovlled Project Opon Avallablo Amend
Description 10/1/96 Amdmts Budget To Date Encumbr Balanco Status Ref
UnLmES (continued)
Water System (continued)
96707 Main Constructlon.Bond 13,889,899 13,889,899 12,676,937 1,103.492 109,470
96721 System R & R.Malnlenance 615,149 615,149 473,561 1,116 140,472
96722 Line Relocation.Malnt 173,044 173,044 106,227 66,817 0
96736 Telemetry Sys Repl Phs II 135,545 .8,969 126,576 126.576 0 0 C 11-44
96737 HydrogeologIcal Study 276,879 276,879 268,905 7,585 389
96739 Reclaimed Waler Dlst 250,000 250,000 49745 170,157 30,098 11I.3
96740 Waler SupplyfTreatmenl . 1,190,700 1,190,700 26,589 67,672 1,096.439
96741 System R & R-CapitaUzed 0 867,300 867,300 0 0 867,300 1-32
96742 Line Relocation-Capitalized 0 1,915,291 1.915,291 0 0 1,915,291 1-33
96743 Mtr Bkflow Prev Dev/Chang 0 175,313 175,313 0 0 175,313 1.34
96744 Syslem expansion 0 258,770 258,770 0 0 258.770 1-35
Sub-Total 29,059,432 0 29,059,432 22,058,610 2,401,221 4,593,541
Sower System
96630 Sanitary Sewer Ext 752,002 431 752,439 187,003 177,251 388,185 1.27
96631 WPC R&R 3,336,685 -652,435 2,684,250 1,343,043 1,341,206 0 C 11-36
96632 Sanitary Sewer R&R 10,313,859 -3,832.690 6.481,169 6,123,741 357428 0 C 11-31
96633 S. Sanitary Sewr Intercep 1,429,100 99 1,429.199 1.429,199 0 0 C 1-28
96634 San um Reloc Accomodatlon 2,140,983 25,457 2,166,440 167,560 297,434 1,701,446 1-29
96637 Marshall St Inlerceplor 3,698,660 -437 3,698,223 3,698,223 0 0 C 11-38
96645 Lobomtory Upgmde 356,749 356,749 171,140 6,673 178,936
96652 Morton Plant Pump Slatlon 1,170,000 1,170,000 0 0 1,170,000
96653 WPC Computer Upgrade 133,700 133,700 124,889 2,970 5,841
96654 Awr Facilities 318,417 378,417 33,596 29,171 315,650
96655 WPC Pre-Treatment. Prog 139,058 139,058 54,316 9,087 75,655
96656 Labomtory Bulld[ong 80,000 0 80,000 0 0 80.000 11-39
96657 Marshall SVNE Reuse 4,100,000 4,100,000 0 0 4,100,000
96658 Chlorine HndlglNE Awt 640.000 640,000 0 0 640,000
96659 Compaclor 55,000 55,000 0 0 55,000
96660 Portable Pump 40,000 40,000 0 0 40,000
96661 East Awr Fae Sea Wall 420,000 420,000 0 0 420,000
96662 DIgester ClNAlMorshall 75,000 75,000 0 0 75,000
96663 Portable Lift Station 30,000 30,000 0 0 30,000
96664 WPC R & R 0 652,435 652,435 0 0 652,435 1.30
96665 Sanllary Sewer R&R 0 3,851,698 3,851,698 0 0 3,651,698 1.31
Sub-Total 29,289.213 44.564 29,333,717 13,332,710 2.221,220 13,179.846
Ou Systom
96301 PIn New Gal Mains & Sve 5,347,271 5,347,271 5,131,811 170,699 44,761
96302 Plnellas Gas Sys Improveme 636,079 636,079 569,328 5,149 61,602
96303 Pin Gas LIne ReUPublle Work 475,477 475.477 396,614 68,550 10,313
96304 Pin New Gas Market Develop 53,451 53,451 53.451 0 0 C 1ll.2
96305 Pin Gas Bldg & EquIp Improv 869,217 869,217 806,779 6,485 55,953
96320 Pasco Exp/New Malnl & Sve 5,410,000 5.410,000 3,483,704 1,219,232 707,064
96322 Pasco land, Bldg & EquIp 510,000 510,000 366,075 17,369 126,556
96354 Gas Marketing Plan 87,600 -66,969 20,631 20,631 0 0 C 11.31
96358 Envlronmenlal Romedlatlon 407,335 407,335 251,362 80,005 75,966
06363 Gas Inv ControUFln Report S 73,142 25,000 98,142 33,394 15,580 49,168 1.21
96364 Syslem R&R.Capltallzed 436,362 438,362 0 0 438,362
96365 Line Relocatlon-Malnt 166,089 166,089 0 0 166,069
96366 System R&R-Malnlenance 239,687 239,687 177 ,460 0 62,227
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CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1. 1996 - DECEMBER 31,1996
Actual Expenditures
Budget Rovlsed Project Opon Available Amend
DescrlpUon 10/1/96 Amdmts Budget To Date Encumbr Balance Status Ref
UnLmES (continuo d)
G.s System ( conUnued)
96367 Gas Meter Change Out 35,000 35,000 0 0 35,000
96369 Pasco expansion 6,111,735 6,111,735 0 0 6,111,735
96370 PIn Ph II New Gas Mains 4,774,400 .3,944,400 830,000 188,966 333,665 307,369 11-32
96371 Pin Ph II Gas LIne Reloc 1,303,304 5,837 1,309,141 282,957 . 443,821 582,363 1-22
96372 Pin Ph II Sys Improvement 360,000 360,000 0 0 360,000
96373 Pin Ph II Gas Bldg & Equip 80,000 80,000 0 0 80,000
96374 Line RelocaUon-Capital 425,960 66,969 492,929 0 0 492,929 1-23
96375 Plnellas expansion 0 3,944,400 3,944,400 0 0 3,944,400 1-24
Sub-Total 27.804,109 30,037 21,834,946 11.162,532 2,360,555 13,111,059
UntmEs (continued)
Solid Waste
96424 MIni Transfor Slalion 412,279 412,279 68,671 15,106 328,502
96426 Facility R & R 642,152 -45,400 596,752 412,933 9,345 174,474 11-33
96427 Residential Container Acq 1,648,996 1,648,996 1,375,519 2,900 270,577
96429 Commercial Container Acq 1,913,308 45,400 1,958,708 1,503,675 4,200 450,833 1-25
96436 SoUd Waste Complex 1,802,794 1,802,794 1,703,283 0 99,511
96438 Roll.Qff Cont Hauling 315,000 315,000 81,500 0 233,500
96439 Container Screening Pro 100,000 100,000 0 0 100,000
Sub-Total 6,834,529 0 6,834,529 5.145,581 31.551 1,657,397
Utility Mlb;.:ollaneous
96515 Reproduction Mach Replace 31,000 -7,934 23,066 23,066 0 0 C 11-34
. 96516 CItywIde Aerial Pholo 33,000 89,447 122,447 12,718 90,964 18,765 1-26
96518 ChestnuVBrown Demo 126,411 -3,476 122,935 122,935 0 0 C 11-35
96519 UUltty Rate Sludy 97.526 97,526 38,606 58,920 0
96520 Is Eslales Reclaimed Wlr 395,700 395,700 208,791 186,980 -71
Sub-Total 683,637 78.037 761,674 406,116 336,864 18,694
Recycling
96801 Recycling Vehicles 332,640 332,640 181,200 0 151,440
96802 Recycl Bldg/Process Ramp 175,000 175,000 149,685 0 25,315
96804 Recycl1ng CartslDumpslers 446,125 446,125 171,489 0 274,636
96805 Rocycllng Grant 588,449 5,240 591,689 174,703 27,326 389,660 1-36
96806 Recycling EquIp Reptac 222,000 222,000 0 0 222,000
Sub-Total 1.762,214 5,240 1,787,454 677 ,077 27,326 1,063,051
TOTAL ALL PROJECTS 227,059,932 -55,074 227,004,856 137,030,066 27,761.748 62,213,044
'.
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Clearwater. Florida
SPECIAL PROGRAM FUND
First Quarter Amendments
FY 1996.97
1.
181-99317
I, Increase Amendments
Pollee Education Fund
To record a budget increase of $12,329.48 in Police Education Fines to match budgeted
revenues with actual revenues received.
2. 181-99329 investigative Recovery Costs .
To record the following budget amendments to the Investigative Recovery Cost program,
Budget increase in Court proceeds $56,323
Budget transfer to project 181-99376,
Geographic Infonnation Systems Grant
(approved 1/23/97) (lO,68B)
Budget transfer to project 181-99380,
Clearwater nUl Enforcement Grant
(approved 1117/96) (23,936)
. Budget transfer to project 181-99381,
Clw Pedestrian Safety' & Enforcement Granl
(approved 1117/96) ( 4.771)
Net Amendment 16.928 .
3. 181-99332 Offieer Friendly Program .
To record a budget increase of $7,690 in donations to match budgeted revenues with
actual revenues received,
4.
181-99333
5,
181-99356
6.
181-99376
7.
181-99378
BIcycle Jamboree
To record a budget increase of $750 in donations to match budgeted revenues with actual
revenues received.
Greenwood Gardens Youth Program
To record a budget transfer of $44,000 from 181-99331, Law Enforcement Trust Fund
provide continuing acquisition of equipment and the support of the community and
departmental community policing programs for the Greenwood/Gardens Youth program,
Geographic Infonnatlon Systems Grant
To record the following budget amendments to recognize additional funding provided by
the Substance Abuse Advisory Board and City matching funds recognizing a grant
increase for the purchase of additional memory, processors, a disk drive upgrade, and two
desk top computers to support the Geographic Information System project as approved by
the City Commission on 1/23/97.
Budget increase of grant revenues from me
Substance Abuse Advisory Board
$32,061
Budget transfer from project 181.99329,
Investigative Recovery Costs
Net Budget Amendment
10.688
$42.749
Bureau or Justice Local Law Enforcement Block Grant
To record a budget Increase of $252,490 in Grant revenues representing the Burenu of
Justice Local Law Enforcement Block Grant that support five PST positions and a
Supervisor for accident investigation, computer enhancements for me Beach subsuuion,
and a computer kiosk for the Beach SUb!il11tion,
-60-
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Clearwater, Florida
SPECIAL PROGRAM FUND
First Quarter Amendments
FY 1996-97
I. Increase Amendments
8.
181-99379
Florida Motor Vehicle Theft Grant
To record a budget incrCllSe in Grant revenues of $29,554 to eSlablish a project for the
Florida Motor Vehicle Theft Prevention Authority Grant from the State of Florida.
Clearnnter DUI Enforcement Grnnt
To record the following budget amendments to establish a project recognizing a grant
from the Florida Department of Transponation to provide funding for two DUJ
enforcement positions. Grant matching costs of $23,936 are provided from the
Investigative Recovery Cost project. Approved by the City Commission on 1117/96,
Budget increase of grant revenues from the
Florida Department of Transponation
$162,100.00
9.
, 181-99380
Budget transfer from project 181 w99329,
Investigative Recovery Costs
Net Amendment
23.936.00
$186.036,00
10. 181w99381 Clearwater Pedestrian Safety and Enforcement Grant
" To record the following budget amendments to establish a project recognizing a grant
from the Florida Department of Transponation to fund an additional traffic enforcement
officer to educate and enforce bicycle/pedestrian laws. Grant matching costs of $4,771
are provided from the Investigative Recovery Cost project. Approved by the City
Commission on lln/96.
Budget increase of grant revenues from the
Florida Department of Transponation $78,750
Budget transfer from project 181-99329,
Investigative Recovery Costs 4.771
Net Amendment $83.521
11. 181-99382 HUn Drug Elimination Grant
To record the following budget amendments to establish a project recognizing a grant
from the U. S. Department of Housing & Urban Development to provide police services
and a compuler learning Jab with part-lime tutor to the Homer Villas Apartments as
approved by the City Commission on 11/21/96.
Budget increase of grant revenues from the $186,237
U.S. Department of Housing & Urban Development
Budget transfer from project 181-99331,
Law Enforcement Trost Fund 44.957
Net Amendment $231.194
12. 181-99383 Weed and Seed '97
To record a budget increase of $90,000 of new grant funds from the U.S. Department of
Justice for the purchase of $25,000 of hardware and software for a computer learning lab
and related staffmg, and an additional $40,000 for Safe Haven Enhancements contracted
with the Pinellas County School Board and SPJC for Job Skills training in the Greenwood
Community .
13. 181-99538 Affordable Housing Impact Fees
To record a budget Increase of $6,220 consisting of rental fees 10 match budgeted
revenues with actual revenues received.
-61-
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Clearwatcr, Florida
SPECIAL PROGRAM FUND
First Qunrter Amendments ,
FY 1996.97
14.
I. Increase Amendments
15.
16.
17.
18.
19.
20.
-,
21.
22.
23.
24.
(,
t" .oj
;:1'
.a:"
~~:~~ :
25.
26.
181-99704
181-99908
181-99909
181-99910
181-99919
, 181-99921
181-99924
181-99925
181-99926
181~99927
181-99929
181-99930
181-99941
Scmblcr Mitigatlon Project
To record a budget increase of $ 18,863.87 of Interest Earnings to recognize FY 1995/96
interest earnings.
Pollcc - Outside Duty
To record a budget increase of $4,323,00 of Contractual Service Fees to malch budgeted
revenues with actual revenues received
CRA Downtown Beautificatlon
To record a budget increase of $ 144.42 in Interest Earnings to malch budgeted revenues
with actual revenues received,
Library SpecIal Account
To record a budget increase of $1,595.00 in Donations to match budgeted revenues with
actual revenues received.
Waste TIre Grant
To record a budget increase of $23,936 of grant revenues from the State of Florida to
rC'Cognized FY 1996/97 funding Wlder the Waste Tire Grant.
Urban & Community Forestry Grant
To record a budget increase of $15,000 in grant proceeds from the Florida Department
of Agriculture and Consumer Services representing funding for the 1996 program year.
City Hall Technology
To record a budget increase of $117,000 in Donations representing funding received from
GTE for legal and consulting fees ($50,000) and $67,000 for a Government Access
Equipment Grani. These funds have been approved by the Commission on September 19,
1996 for the est.1blishment of a project for the upgrade of City Hall Technology, '
Peg Access Support
To record a budget increase of $50,000 in Donations received from GTE for (PEG)
Public Education Government access suppon. Approved by the City Commission on
9119/96,
Street Banner Program
To record a budget increase of $20,000 of General FWld revenues to suppon the city-wide
streetlight banner program as approved by the City Commission on 10/3/96,
Drew StrectlU.S. 19
To record a budget Increase of $380,850 of General Fund revenues to establish a budget
for the initial costs and estimated budget for the moniloring of the site of the Drew
Street/U,S. 19 image
Nagano Olympics
To record a net budget increase of $31,885.78 representing a the transfer of $25,000 of
General Fund revenues to the Nagano Olympic project reflecting the City's support as
approved by me City Commission on December 5, 1996, $5,000 in donations received
from outside sources, and $1885.78 representing the Mayor's donation of her campaign
contributions.
Saturday in the City
To record a budgellncrease of $5,000 in General FWld revenues to establish a project to
suppon the Saturday in me City program as approved by the City Commission on
10/3/96.
Moccasin Lake Nature Park
To record a budget [ncrense of S 1,788,04 in Sales and $ 519.44 in donations for a net
increase of $ 2,307.48 to match budgeted revenues with actual revenues received.
-62-
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Clearwater. Florida
SPECIAL PROGRAM FUND
First Quarter Amendments
FY 1996-97
26.
I, Increase Amendments
28.
29.
181~99962
181-99993
181-99998
Parks nnd Recrcntion Gift Giving Program
To record a total budget incrcnse of $ 13,135.13 in Donations to match budgeted with
actual revenues received.
SalUng Center Donations
To record a budget Increase of $ 1,350,00 in Donations 10 match budgeted revenues with
actual revenues received.
Safety ViUage
To record a budget Increase of $ 100.00 in Donations to match budgeted revenues with
actual revenues received.
1.
ll. Decrcnse Amendments
2,
3.
4.
5.
181-99128
181-99129
181-99133
181-99331
181-99906
6.
181-99912
7.
181-99918
Countywide Consistency Grant
To record a budget decrease of $9,450 in grant revenues to the level of proceeds received
to date under the terms of the grant.
Sign Amortization Program
To record a budget decrease of $15,869.64 in General Fund revenues returning savings in
the completed sign amortization program to the General Fund to support the Community
Response program.
Concurrency Review Funds
To record a budget decrease of $317,720 in revenues from Property Owners. This
project had been established to track transportation impact fees related to the construction
of the Builder's Square on Gulf to Bay. The related work is now complete, and all funds
have been transferred to the appropriate Transportation Impact fee account.
Law Enforcement Trust Fund
To record the following budget transfers to provide continuing acquisition of equipment
and the suppon of the community and departmental community policing programs for the
Greenwood/Gardens Youth program and matching fimding for the HUD Drug Elimination
Grant.
Budget transfer to 181-99356,
Greenwood Gardens Y oulh Program
$44,000
Budget transfer to 181-99382
HUD Drug Elimination Grant
(approved 11/21/96)
Net Budget De<.:rease
44,957
$88.957
Vision Cable Consultation
To record a budget decrease of $8,129.29 in General Fund revenues and return funding to
the General Fund to close the project which is now complete.
Community Survey
To record a budget decrease of $945.00 in General Fund revenues and return funding to
the General Fund to close the project which is now complete.
North Fort Horrlson Beautification
To record a budget decrease of $452.03 of Grant revenues to reduce grant proceeds to the
actual amount received for this project.
-63-
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CITY OF CLEARWATER
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1,1996. DECEMBER 31,1996
Actual Expenditures
BUdget Reviled Project Open Avallablo Amend
OescrlpUon 10/1/96 Amendmt BUdget To Date Encumbr Balance Status Ref
99481 ' Public Services '95 164,158 164,158 164,695 -537
99482 Public Facllltres '95 298,584 298,584 294,304 4,280
99483 Housing Rehabllitallon '95 49,576 49,576 49,576 0 C
99484 Temp Housing Relocal1on '95 1,810 1,810 1,810 0 C
99485 SUbreclplant Infill Hslng'95 505,527 505,527 505,527 0
99486. Special Economic Dev '95 119,914 119,914 119,914 0 C
99487 Program Administration '95 163,114 163,114 163,114 0 C
99488 Code Enforcement '95 176.069 176,069 162,920 13.149
99490 Code Enforcement '96 175,000 175,000 136,381 38.619
99491 Economic Development '96 296,186 296,186 108,187 187,999
99492 Housing RehabUltatlon '96 512,881 512,8B1 26,673 486,208
99493 lnfill Housing '96 460,534 460,534 88,880 371,654
99494 Public FacllltJes '96 271,500 271,500 259,433 12,067
99495 Public Services '96 150,673 150,673 \27,636 23,037
99496 Program Admlnlslralion 217,000 217,000 124,135 9,000 83,865
99497 Property Oemolilion 14,318 14,318 0 14.318
99498 Temp Housing Relocatron 8,190 8,190 0 8,190
Sub.Total 4,885,719 0 4,885,719 2,642,392 9,000 2,234,327
SOCIAL SERVICES
99538 Affordable Housing Imp Fees 268,218 6,220 274,436 132,235 142,201 1-13
99555 EEOC Charge Resolution '95 73,950 73,950 37,105 36,845
99557 Code Enforcement-N Gmwd '96 58,000 58,000 39,612 5,559 12.829
99558 North County Olscrlmlnatlon '96 100,000 100,000 0 100,000
99559 EEOC Charge Resolution 0 0 0 0
99560 HUD FaIr HousIng Assls 0 0 0 0
99561 HUD FaIr HousIng Comm 0 0 3,998 -3,998
9959B Challenge Loan Guarantee Fd 60,494 60,494 0 60,494
99599 Infill Housing Developmt pgm 408,429 408,429 209,136 199,293
Sub--Tolal 969,089 6,220 975,309 422,088 5,559 547,664
MARINE
99701 Clearwater Beach Nourishment 2,500 2,500 300 2,200
99704 Sembler Mll1gal1on Project 349,424 18,864 368,288 0 368,288 1-14
99705 Clean Vessel Grant 57,388 57,38e 55,892 1,496
Sub-Total 409,312 18.8&4 428,178 56,192 0 371,984
MISCELLANEOUS PROGRAMS
99903 FROG Reissue Program 8,812 8,812 3.946 4,866
99906 Vision Cable Consultation 89,000 -8,129 80.871 80,871 0 C 11.5
99908 Police - Outside Duty 33.766 4,323 38,089 42,031 -3.942 1-15
99909 CRA Downlown Beautification 28.949 144 29,093 32,345 -3.252 1-16
99910 LIbrary Speclal Account 150,943 1,595 152,538 136.115 8,414 8,009 1-17
99911 LIbrary TraInIng Grant-Spano 7,500 7,500 7,500 0 C
99912 Community SUlVey 20,895 -945 19.950 19,950 0 C 11-6
99914 CleBrwuler Pass Bridge Ferry 47,285 47,285 47,285 0 C
99915 Employee Retirement Fund 1,500,000 1,500,000 823,505 676,495
99916 Rllonglneerlng Training 80,000 80,000 65.635 14,365
99917 Ervin's Youth Group 215,080 215,080 158,190 56,890
99918 N Ft Harrison Beautificallon 4,481 -452 4,029 920 3,109 11-7
99919 Waste Tire Grant 72,390 23,936 96,326 32,109 1,978 62,239 1-18
99921 Urban & Community Fore 18,400 15,000 33,400 0 33,400 1-19
99922 Adopt-A.Park 2,170 2,170 1,210 960
, 99923 Intemlhlp Program 20,000 20,000 13,204 6,796
. 99924 City Hall Technology 117,000 117,000 0 117,000 1.20
99925 Peg Accesl Support 50.000 50,000 0 50,000 1-21
-65-
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CITY OF CLEARWATER
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 1996. DECEMBER 31.1996
Actual Expenditures
BUdget Reviled ProJoct Open Available Amend
Descrfptlon 10/1/96 AmOlldmt, Budget To Date Encumbr Balance Status Ref
99926 Street Banner Program 20,000 20,000 0 8,106 11,894 1~22
99927 Drew SUUS 19 380,850 380,850 43,592 337,258 1-23
99928 Nagano Sisler City Program 34,329 34,329 31,269 3,060
99929 Nageno Olympics 31,886 31,886 0 31 ,886 1-24
99930 SatUrday In the City 0 5,000 5,000 0 5,000 1-25
99941 Moccasin Lake Nature Park 60,517 2,307 62,824 50,194 5,950 6,680 1-26
99950 IDe Fees 54,131 54,131 26,830 27,301
99962 Psrb & Ree Gift Giving pgm 288,962 13,135 302,097 283,604 18,493 1-27
99970 Tree Replacement Project 128,691 128,691 39,515 89,176
99987 Countryside Recycling 1,807' 1,807 0 1,807
99989 Media Radios 10,107 10,107 1,842 8,265
99993 Salling Center DonaUons 18,090 1,350 19,440 18,909 531 1-28
99995 Water Conservation Devices 100,000 100,000 60,947 39,053
99998 Safety Village 19,068 100 19,168 11,373 7,795 1-29
Sub-Total 3,OU5,373 651,100 3,672,473 2,032,891 24,448 1,615,134
TOTAL ALL PROJECTS 14,454,219 1,247,428 15,701,647 B,607,098 153,328 6,941,221
I'
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-66-
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Oeanv.ter. Florid.
SPECIAL DEVELOPMENT FUND
First Quarter Amendments
FY 1996-97
Increase $ 30.000
The budget amendment reflects an increase in Development Impact Fees with
collected on liThe Grande" complex.
Increase
$ 83.023
The budgeled increase in expenditures recognizes a loan to the Harborview
Fund of $86,291 from the Special Development Fund bearing interest at the
cash pool rate as approved by the City Commission on 1117/96. net ofa return
of funding ofS3.268 from a closed Capital Improvement project.
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SPECIAL REVENUE FUNDS
First Quarter: October 1.1996. December 31.1996
SPECIAL DEVELOPMENT FUND
First Quarter
Original Amended
BUdget Budget
1996/97 1996/97 Amendments
Revenues:
Ad Valorem Taxes 1,594.430 1,594.430
InfrastNcture Tax 5,156,600 5,156,600
. Rental Fees 80,000 80,000
Development Impact Fees 35,000 65,000 30,000
Interest Earnings 246,650 246,650
Open Space Fees 100,000 100,000
Recreation Facility Fees 80,000 80,000
Recreation Land Fees 15,000 15,000
Transportation Impact 300,000 300,000
Local. OptIon Gas Tax 875,000 875,000
8.482.680 8.512.680 30.000
Expenditures:
Transfer to Capital
Improvement Fund 7,895,280 7,892,012 -3,268
Transfer to Other Funds 86,291 86,291
Debt Service Payments 153,310 153,310
8.048.590 8,131.613 83.023
SPECIAL PROGRAM FUND
Rovenues:
Intergovernmental:
COBG Grant 1,055,000 1,055,000
Other Grants 860,226 860,226
Court Proceeds 68,652 68,652
General Fund 405,906 405,906
Donations 199,025 199,025
Rental Fees 6,220 6,220
Contractual Services 4,323 4,323
Sales 1,788 1,788
Property OWners -317,720 -317,720
Interest Earnings 100,000 119,008 19,008
Miscellaneous 3,000 3,000
1,158,000 2,405.428 1.241.428
Expendlturos:
Planning Programs -343,040 -343,040
Public Safety Progra~s 908,284 908,284
Community Develop prog 1,055,000 1,055,000
Social ServIces 6,220 6,220
Marine 18,864 18,864
MIscellaneous 3,000 660,100 657,100
1,058,000 2,305.428 1.247.428
-68-
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City of Cleanvater, Florida
ADMINISTRATIVE CHANGE ORDER
First Quarter Review
FY 1996/97
In accordance with City of Clearwater Code Section 2.564.(2). the City Manager may approve and execute change
orders without City Commission approval within certain limilations.
The following change order have been administratively approved since the last repon to the Commission based on the
code specified criteria:
09/05/96
10/03/96
10/22196
11108/96
11 112/96
12/02/96
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1. Increases do not exceed $25.000 over Commission approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project..
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than thiny (3D) days. in anyone change or
cumulatively for the same project.
.........
Administrative Change Order No. 4 - 1996 Underdrain Contract (!J6.2). This
change order adjusts the contract for the ponion of the contract involving
Chestnut Street and Garden Avenue stann improvements and to provide for
immediate payment to the contractor for overage items.
Keystone Excavators, Inc. $ 4.421.74
Administrative Change Order No. 2 and Final - Traffic Engineering Services
Field Operations Complex (!J6.6). This change order increases the contract in
order to provide one additional item required to complete the project.
Hennessy Construction Scnices $ 3,000.00
Administrative Change Order No.1 and Final - SorlIe Road Park (96-7). This
change order increases the contract to those amounts actually used to complete
the project and also for the addition of two new items.
Keystone Excavators, Inc. $ 3,606.41
Administrative Change Order No. 4 and Final - Cleam>ater Directional Drill
Force Main and Gas Main Installation (95-22). This change order decreases the
contract to tbose quantities actual1y used to complete the project.
Hall Contracting Corporation - $ 165,226.37
Administrative Change Order No. 2 and Final - Del Oro SlOnn Replacement
Phase 1 (95.16). This change order increases the contract quantities to those
amounts actually used in completion of the project.
Overstreet Paving. Inc. $ 2,166.15
Administrative Change Order No.5 and Final. 1996 Underdrain Contract (96-
2). This change order decreases tbe contract quantities to those amounts
actually used in completion of the project.
Keystone Excavators. Inc. - $40,139.30
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12/04/96
12/04/96
12/13/96
12/16/96
,
12/17/96
01115/97
01/21/97
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City of Cleanvatcr, Florida
ADMINISTRATIVE CHANGE ORDER
First Quartcr Rcview
FY 1996/97
Administrative Change Order No. 2 and Finn! - Stoml SUpUning Repair Project
& Marilyn Avenue Storm Replacement & Repair (96~5). This change order
increases the contract quantities to those amounts actually used in completion of
the project.
MadsenlBarr - AlIwaste, Inc.
Administrative Change Order No. 1 and Final - DelOra Stann Replacemelll
Phases 2 & 3 (96~11). This change order decreases the contract to
accommodate for the actual quantities used.
Rowland, Incorporated
Administrative Change Order No. 1 - 1996 Sidewalk Contract (95-29). Th.is
change order decreases the contract to adjust quantities actually used and to
provide for immediate payment to the contractor for overage items.
l\mI Contractors, Inc.
Administrative Change Order No. 1 - Water Main Replacement Contract
Phases 13. 14 and Momingside. alld Momingside Underdrain Replacement (95-
12). This change order decreases the contract quantities to those amounts
actually used and to provide for immediate payment of the conlnlctor for those
items that are overages.
All American Concrete, Ine..
Administrative Change Order No. 1 - Jack Russell Stadium StnlclUral Repairs
(Purchase Order #13177). This change order increases the concrete spall
repairs and increases Ihe amount for repair and replacement of railing posts.
Mncre Construction
Administrative Change Order No.1 - 1996 Miscellaneous Constmction Projects
(96.18). This change order decreases the contract to adjust for the actual
quantities used.
Keystone Excavators. Inc.
Administrative Change Order No.2 - Water Main Replacement COlllract Phase
13, 14 and Mornings/de, and Momingside Underdrain Replacement (95-12).
This change order increases the contract to allow for the installation of an
additional fire hydrant in order to meet safety codes.
All American Concrete, Inc.
-70-
$ 5,423.40
- $ 55,269.10
- $ 1,265.50
- $53,311.00
$12.560.00
- $369.94
$13,919.50
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CITY OF CLEARWATER
SUMMARY OF CLAIMS SETTLED
First Quarter Review
1996/97
Sums Paid to Claimants in Settlement of Claims in Excess of$2.000
Date of Date Claimant Amount Detnil
Incident SeWed
09/26/91 09/03/96 Carolc and Al Paintcr $ 95,000.00 Mrs. Painter was involved in an auto accident
which occurred while a Police Department
employee was directing traffic.
06/1 5/96 09/03/96 Chickie and Eddic Gould $10,792.58 Claim related to a sewer back-up at a residence.
04/24/95 10/01/96 Eric and Cnrol Neubauer $25,000.00 Damages resulting from Mr. Neubauer's auto
accident with a Parks vehicle.
09/06/94 1010 J/96 Aida Mora $10,000.00 Mr. Moro's bicycle and a City vehicle collided at
an intersection.
10/29/91 I % 1/96 Michael and Kathleen $ I 1,500.00 A false arrest claim resulting from the temporary
Pinchot detainment of Mr. Pinchot following a bank
robbery in which he resembled the description
given by witnesses.
09/03/96 11/01/96 James Mannix $2,073.15 Mr. Mannix's vehicle was struck by a Solid Waste
vehicle.
09/J 9/94 11/01/96 Twin City Fire $6.000.00 Claim resulting from damage to a privately-owned
home which was caused when a Solid Waste
vehicle pulled down overhead wires causing
damage to the roof and contents.
03/07/95 12/11/96 Mary & Eddie Loeser $5,000.00 Claim due to Mrs, Loeser falling on a City
sidewalk.
09/30/96 12/11196 Associated Electric $2,849.00 Claim resulting from n City vehicle colliding with
the claimant's vehicle.
06/ I 4/94 12/31/96 Kimberly O'Shaughnessy $12,500.00 Claimant's vehicle wus struck by a City fire truck
making a turn.
08/02/94 12/31/96 Juliette Hahn $11,550.00 Claimant fell on a City sidewalk.
11/11/96 01/31/97 Gunter & Ella Schumer $3,272.16 Claimant's vehicle wus struck by a Police
department vehicle
TOTAL PAID $195,536.89
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CITY OF CLEARWATER
SUMMARY OF CLAIMS SETTLED
First Quarter Review
1996/97
Sums Paid to City in Settlement of claims Exceeding $2,000
Date of Date Claimant Amount Detail
Incident Settled
08/26/96 City $2.778.89 Full recovery of cost incUlTed when a citizen's
vchicle struck a City vehicle.
08/12196 City $2,377.89 Full recovery of cost inculTed when a citizcn's'
vehicle struck a City firc hydrant.
1 0/02196 City $3.337.92 Collection of costs associatcd with Fire Department
. rescue activities whereby n citizen's vehicle ran off
the roadway and plunged into the water.
10/21196 ' City 53,821.72 Costs associated with repair to a fire hydrant
damaged by a citizen's vehicle.
12119/96 City $ I 6.775.00 Collection of costs associated with a vehicle totalcd
in an automobile accident.
TOTAL COLLECfED $29,09 t.42
-12-
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Drew and US 19 Project "Miracle" Project
Code Description Amount Through
2/21/97
181-99927-510100-529-000 Full Time Salaries & Wages 95,243.40
181-99927-510200-529-000 Part Time Salaries & Wages 13,332.08
181-99927-510400-529-000 Special Pay , 22.37
181-99927-510500-529-000 Overtime 68,787.42
..
181-99927-510900-529-000 Fire Special Acting Pay 349.57
181-99927-512700-529-000 HoHday Time 22,019.81
181-99927-520100-529-000 life Insurance 33.12
181-99927-520200-529-000 1 % life Insurance 735.90
181-99927-520300-529-000 Samp Life Insurance 2.76
181-99927-520400-529-000 Major Medical Insurance 10,263.69
\
181-99927:'520600-529-000 Social Security 2,835.93
181-99927 -520700-529-000 Employee Pension Plan 23,866.95
181-99927-544100-529-000 Equipment Rental 1,450.00
181-99927-547400-529-000 Meals - Employee 275.00
181-99927-550400-529-000 Operating Supplies & Materials 4,221.42
$243.439.42
I
. NOTE: The First Quarter Budget Amendment wl1l cover the costs to date and provide an average
of $8.000-$10,000 per pay period for the remainder of the fiscal year for the Drew Street/US 19
"Miracle" Project
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ORDINANCE NO. 6135-97
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR
ENDING SEPTEMBER 30. 1997 TO REFLECT INCREASES AND
DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL
FUND, SPECIAL DEVELOPMENT FUND. SPECIAL PROGRAM FUND.
WATER AND SEWER FUND, SOLID WASTE FUND, STORMWATER
UTILITY FUND, RECYCLING FUND, MARINE FUND, HARBORVIEW
CENTER FUND, GENERAL SERVICES FUND. GARAGE FUND, AND
ADMINISTRATIVE SERVICES FUND, AS PROVIDED HEREIN;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 3D, 1997, for operating purposes, .
including debt service, was adopted by Ordinance No. 6087-96; and
WHEREAS, at the First Quarter Review it was found that an increase in expenditures of S528,824 is
necessary in the General Fund; an increase of S83,023 is necessary in the Special Development Fund; an increase of
SI,247,428 is necessary in the Special Program Fund; an increase of S84,630 is necessary in the Water & Sewer Fund;
an increase of$5,OOI is necessary in the Recycling Fund; an increase of $12,960 is necessary in the Marine Fund; an
increase of $186,291 is necessary in the Hnrborview Center Fund; an increase of $26,680 in the Administrative
Services Fund and increase of $16,775 in the Garage Fund; and that sufficient revenues are available to cover these
additional expenses; and
WHEREAS, a summary of the amended revenues and expenditures is auached hef(~to and marked
Exhibit A; and
WHEREAS, Section 2.519 of the CleaJWater Code authorizes the City Commission to provide for
the expenditure of money for proper pUIpOses not contained in the budget as originally adopted due to unforeseen
circumstances or emergencies arising during the fiscal year;
NOW, TIlEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
THE CITY OF CLEARWATER. FLORIDA;
Section I. Section I of Ordinance No. 6087-96 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October I. 1996 and ending September 30, 1997 a copy of
which is on file with the City Clerk. the City Commission hereby adopts ill!
amended budget for the operation of the City, a copy of which is attached hereto as
Exhibit A.
Section 2. This ordinance shaJl take effect immediately upon adoption.
. c
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL READING
Rita Garvey, Mayor~Commissioner
Attest:
Approved as to fonn and
legal sufficiency:
Cynthia E. Goudeau, City Clerk
!
Pamela K. Akin, City Attorney
-14-
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EXHIBIT A
1996-97 BUDGET REVENUE
First
Quarter
Original Amended
Budget Budget
1996/91 1996/97 Difference
General Fund:
Property Taxes 19,824,890 19,824,890
Sales Tax 4,532,590 4,532,590
Franchls'19 Fees 7,451,180 7,451,180
Utility Taxes 13,982,880 13,982,880
Licenses & Pennlts 2,432,000 2,432,000
Fines, Forfeitures or
Penalties 1,434,000 1,434,000
Intergovernmental Revenue 7,367,700 7,538,630 170,930
Charges for Services . 1,510,240 1,513,240 3,000
Use and Sale of City Property
and Money 1,811,800 1,811,800
Miscellaneous Revenuos 106,680 106,680
Interfund ChargosfTransfors 9,778,230 9,833,230 55,000
Transferfrom Surplus 500,000 799,894 299,894
Total, General Fund 10.132,190 11,261.014 528,824
Special R~venue Funds:.
Special Development Fund 8,482,680 8,512,680 30,000
Special Program Fund 1,158,000 2,405,426 1,247,428
Utility &.other Enterprise Funds:
Water & Sewor Fund 36,791,040 38,875,670 84,630
Gal Fund 19,975,550 19,975,550
Solid Waste Fund 13,654,720 13,493,720 -161,000
Stonnwater Utility Fund 4,171,840 3,643,210 -528,630
Rocycllng Fund 2,380,260 2,385,500 5,240
Marine Fund 1,954,500 1,967,460 12,960
Parking Fund 2,562,060 2,582,060
Harborvlew Center Fund 1,863,440 2,049,731 186,291
Internal Servlco Funds:
Administrative Services Fund 6,036,330 6,127,700 91,370
General Services Fund 2,340,340 2,365,340 25,000
Garage Fund 7,940,960 7,957,735 16,775
Contrallnsuranco Fund 6,792,980 8,792,980
Total, All Funds 190,856,890 192,395.778 1.538,888
Ordinance #6135-97
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EXHIBIT A (Continued)
1996-97 BUDGET EXPENDITURES
First
Quarter
Original Amended
Budget Budget
1996/97 1996/91 Difference
General Fund:
City Commission . 201,880 246,880 45,000
Administration 2,967,940 2,978,993 11,053
Legal 1,075,650 1,075,650
City Clerk 675,720 675,720
1M . Community Outreach 626,920 626,920
Finance 1,340,090 1,340,090
Human Resources 723,330 723,330
Police 23,769,360 23,769,360
Fire 10,779,070 10,801,070 22,000
Central Pennlttlng 1,864,760 1,904,760 40,000
Economic Development 449,770 449,770
Parks & Recreation 10,380,010 10,420,955 40,945
Library 4,187,130 4,201,050 13,920
Engineering 4,991,970 4,991,970
Public Works 1,665,660 1,665,660
Engineering. Airpark Coordination 59,260 59.260
Marine - Sailing Center 124,480 124,480
Plor 60 269,780 269,780
Non-Oeparbnentat 4,579,410 4,935,316 355,906
Total; General Fund 70.732.190 11,261.014 528,824
Special Revenue Funds:
Special Development Fund 8,048,590 8,131,613 83,023
Special Program Fund 1,058,000 2,305,428 1,247.428
UtJllty & Other Enterprise Funds:
Water & Sewer Fund 38,791,040 38,875,670 84,630
Gas Fund 19,111,460 18,802,920 :-308,540
Solid Waste Fund 13,654,720 13,208,720 446,000
Stonnwater UtJllty Fund 4,049,720 3,643,210 -406,510
Recycling Fund 2,380,260 2,385,261 5,001
Marine Fund 1,935,910 1,948,870 12,960
Parking Fund 2,582,060 2,582,060
Harborvlew Conter Fund 1,863,440 2,049,731 186,291
Internal Service Funds:
Admlnlstratlve Services Fund 5,990,910 6,017,590 26,680
Goneral Services Fund 2,291,930 2,291,930
G51rago Fund 7,910,180 7,926,955 16,775
Central Insurance Fund 8,113,650 8,113,650
Total. All Funds 168,514,060 189,544,622 1,030,562
Ordinance #6135-97
-76-
"
ORDINANCE NO. 6136-97
J.
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDlNG THE
CAPITAL IMPROVEMENT PROGRAM REPORT AND BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 1997, TO REFLECT AN INCREASE IN BUDGET
EXPENDITURES TO EXPAND THE SCOPE OF PROJECTS IN THE FUNCTIONAL
CATEGORIES OF FIRE PROTECTION. MISCELLANEOUS ENGINEERING, PARK
DEVELOPMENT, GARAGE, CITY HALL, SEWER SYSTEM, GAS SYSTEM. UTILITY
MISCELLANEOUS, AND RECYCLING, AND TO REFLECT A DECREASE IN BUDGET
EXPENDITURES TO REDUCE THE SCOPE OF PROJECTS IN THE FUNCTIONAL
CATEGORIES OF POLlCE PROTECTION, MARINE FACILITIES, BUILDING
MAINTENANCE, MISCELLANEOUS, AND STORMWATER UTILITY, FOR A NET
DECREASE OF $55,074; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Program Report and Budget for the fiscal year ending September
30. 1997 was adopted by Ordinance No. 6088~96; and
WHEREAS, unanticipated needs necessitate an increase in expenditures for the following: Fire Protection
$2,172; Miscellaneous Engineering $7,489; Park Development $5.235; Garage $16,775; City Hall $304,900; Sewer
System $44,564, Gas System $30,837, Utility Miscellaneous $78.037, and Recycling $5,240; and
WHEREAS, funds of $1,073,792 are available to finance these projects through use of General Fund
Revenues, Community Redevelopment Agency Revenues, Grant Revenues. F.E.M.A. Revenues, Property Owners
Share Revenues. Donations. Reimbursement from SWFWMD. Rental Fees, Marine Revenues. Water & Sewer
Revenues, Utility R & R Revenues, Pinellas County Commission Revenues, Garage Revenues, Harborview Center
Revenues, Administrative Services Revenues, Lease Purchase Revenues, Gas Bond Issue Revenues, and
WHEREAS. Section 2.519 of the Cleanvater Code authorizes the City Commission to provide for the
expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen
circumstances or emergencies arising during the fiscal year;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF mE CITY
OF CLEARWATER, FLORIDA;
Section l. Section I of Ordinance No. 6088-96 is amended to read:
Pursuant to the First Ouarter Amended Capital Improvement Program Report and Estimated
Budget for the fiscal year beginning October I. 1996 and ending September 30. 1997, a copy
of which is on file wilh the City Clerk. the City Commission hereby adopts a First Quarter
Amended budget for the capital improvement fund for the City ofCleanvater, a copy of which
is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL READING
Rita Garvey. Mayor-Commissioner
Attest:
Approved as to fonn and
legal sufficiency:
Pamela K. Akin. City Attorney
Cynthia E. Goudeau, City Clerk
-77-
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2/21/97
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1996/97
First Qtr
Original Amended
Budget Budget
1996/97 1996/97 Amendments
Pollee Protection 0 -2,364 -2,364
Fire Protection 453.180 455,352 2,172
New Street Construction 2,300,000 2,300,000
Major Street Maintenance 1,666,080 1,666,080
Sidewalks & Bike Trails 430,000 430,000
Intersoctions 285,000 285,000
Parking 175,000 175,000
Mlscollaneous Engineering 1,700,000 1,707,489 .7.489
Park Oev91opment 1,894,200 1,899,435 5,235
Ber.utiflcation 40,000 40,000
Marine FacUlties 320,000 319,969 -31
Libraries 820,560 820,560
Garage 2,258,600 2,275,375 16,775
Maintenance of Buildings 200,000 8,060 -191,940
City Hall 0 304,900 304,900
Miscellaneous 1.489,000 1.431,691 -57,309
Stormwator Utility 1,813,000 1,514,321 -298,679
Water System 2,245,000 2,245,000
Sower System 7,660,000 7,704,564 44,564
Gas System 9,581,360 9,612,197 30,837
Sotld Waste 762,000 762,000
Utilities Mlscellanoous 0 78,037 78,037
Recycling 570,600 575,840 5,240
TOTAL 36.663,580 36,608,606 -55,074
ordInance no. 6138-97
-78-
"
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2/21/97
EXHIBIT A (Continued)
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1996/97
Original
Budget
1996/97
First Qtr
Amended
Budget
1996/97
Amendments
GENERAL SOURCES:
. General Operating Revenue 2,005,500 2,166,870 161,370
General Revenue/County Co-op 210,560 210,560
General Revenue/County EMS 73,680 73,680
Special Development Fund 0 -3,237 -3,237
. . Community Redevelopment Agency 0 68,120 68,120
Road Millage 1,591,080 1,591,080
Transportation Impact Fees 500,000 500,000
Infrastructure Tax 4,314,200 4,299,830 -14,370
Development Impact Fees 100,000 100,000
Local Option Gas Tax 1,390,000 1,390,000
Grant 275,000 280,070 5,070
FEMA 0 2,172 2,172
Plnollas County Commission 0 25,113 25,113
Property OWnors Share 0 210,100 210,100
Donations 0 5,235 5,235
Other Municipalities 0 -9,492 -9,492
Reimbursement from SWFWMD 0 65,398 65,398
Rental Fees 0 11,195 11,195
SELF SUPPORTING FUNDS:
Marine Operating Revenue 84,000 96,960 12,960
Parking Revenue 175,000 175,000
Utility System:
Water & SOWer Revenue 3,764,000 3,874,087 110,087
Water Impact Foes 110,000 110,000
WatorR& R 850,000 850,000
Sower Impact 50,000 50,000
Sewer R & R 1,000,000 1,000,000
Utility R & R 0 99,107 99,107
Retained Eamlngs-5ewor 2,100,000 2,100,000
Gas Revenue 801,960 801,960
Solid Waste Revenue 542,000 542,000
Stonnwator Utility 1,250,000 843,490 -406,510
Recycling Rovenue 465,600 465,361 -239
Grant 2,000,000 2,005,240 5,240
ordInance no. 6136-97
-79-
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2/21/97
EXHIBIT A (Continued)
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1996/97
First Qtr
Original Amended
Budget Budget
1996/97 1996/97 Amendments
GENERAL SOURCES:
Harborvlew Center . 0 186,291 186,291
INTERNAL SERVICE FUNDS:
Garago Fund . 85,800 102,575 16,775
AdmIn Sorvlcos Fund 67,000 93,680 26,680
BORROWING:
Lease Purchase. 617,000 474,982 -142,018
Bond Issuo ~ Sand Key 0 -473,000 -473,000
SELF.:sUPPORTING FUNDS:
Entorprise Lease Purchase 491,000 491,000
Current Wator Bond 80,000 0 -80,000
Gas Bond Issues 8,789,400 8,795,237 5,837
INTERNAL SERVICE FUNDS:
Garage Lease/Purchaso 2,185,800 2,185,800
Admin $yC Lease/Purchaso 695,000 752,042 57,042
TOTALS: 36,663,580 36,608,506 -55,014
ordnance no. 6136-97
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CLEARWATER CITY COMMISSION
C f\I\ ..i- b. Agenda Cover Memorandum
.20
Itcm #
Mccting Datc J/G /97
SUBJECT: MandaIay Avenue Streetscape Project
RECOMMENDATIONIMOTION:
. Approve the design concept shown to the community on February 12, 1997 and award a work order to Post Buckley,
Schuh & Jernigan (pBS&J) for $150,000.00 to provide partiaJ design services in preparation of construction bid
drawings,
[RJ . and that the appropriate officials be autllorizcd to cxecute same.
SUMMARY:
. MandaIay Avenue from Pier 60 Drive to Baymont Street is currently a four lane, undivided roadway with very little
provision as a destination point for pedestrians. A conceptual plan was brought before the Commission in 1996. This
plan was further enhanced to create a people-friendly atmosphere that will be inviting to both pedestrians and motorists.
The proposed roadway will have one Jane northbound, one lane southbound and a two-way turn Jane dividing the
north and south bound traffic. Many coordination meetings were held to get input from other City departments including
Public Works, Parks and Recreation, Police, Fire and Central Permitting. The revised plan was taken to a community
meeting on February 12, 1997 and received many endorsements from the public.
. It is the intention of the City Engineering Department to start construction of this project as early as July 1997 and have
the roadway functionally open to through traffic by December 24, 1997. In order to meet this fast track schedule, the
City Engineering Staffwill seek partial design seNices from the Engineer of Record, PBS&J. The City Engineering staff
will be managing this d~ign project as well as canying out the remainder of the design tasks. The total fees for services
performed by PBS&J will be a maximum of $150,000.00 and the duration of these services will be approximately 2.5
months.
continued
Rovlewed by:
Originating Dept.
Engineering ~ '
Costs:
Commission ActIon
Legal N/A
Budget TW~
Purchasing N/A
(Current FYI
Approved
USOl Dept.
Public Worksl Parks & Rec.
Funding Source:
Approved
w/conditlons
Capt. Imp. X
Denied
Risk Mgmt. N/A
IS. N/A
ACM _
Advertised:
Operating
Cont'd to
ENG.
Date:
Other
Paper:
Not required:
Ci~nager
Not Required
,~IS.q:1.3'3~ -o&.370tJ-
st/I-ODCJ
Attachments:
Post. Buckley Work Order
OTHER
Affected parties
notiffed
Appropriation Code(sl
Submitted BV:
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CLEAR\V A TER CITY COMMISSION
C M .1- b. Agenda Cover Memorandum
20
Ircm #
Meeting Date 3 IG /97
SUBJECT: Mandalay Avenue Streetscape Projtct
RECOMMENDA TION/MOTION:
· Approve the design concept shown to the community on February 12, 1997 and award a work order to Post Buckley,
Schuh & Jernigan (pBS&J) for $150,000.00 to provide partial design services in preparation of construction bid
drawings,
ffi] and that the appropriate officials be autJlOrizcd to execute same.
SUMMARY:
· MandaJay Avenue from Pier 60 Drive to Baymont Street is currently a four lane, undivided roadway with very little
provision as a destination point for pedestrians. A conceptual plan was brought before the Commission in 1996. This
plan was further enhanced to create a people-friendly atmosphere that will be inviting to both pedestrians and motorists.
The proposed roadway will have one lane northbound, one Jane southbound and a two-way turn lane dividing the
north and south bound traffic. Many coordination meetings were held to get input from other City departments including
Public Works, Parks and Recreation, Police, Fire and Central Pennitting . The revised plan was taken to a community
meeting on February 12, 1997 and received many endorsements from the public.
. It is the intention of the City Engineering Department to start construction of this project as early as July 1997 and have
the roadway functionally open to through traffic by December 24, 1997. In order to meet this fast track schedule, the
City Engineering Staffwill seek partial design services from the Engineer of Record, PBS&J. The City Engineering staff
will be managing this design project as well as carrying out the remainder of the design tasks. The total fees for services
perfonned by PBS&J will be a maximum of $150,000.00 and the duration of these services will be approximately 2.5
months.
continued
Revlowed by:
Originating Dopt.
Engineering if-,.
I
User Dept.
Public Worksl Parks & Rec.
Costs: .
Commission Action
Legal N/A
Budget Tw f!J)
Purchasing N/A
(Current FYI
Approved
Funding Source:
Approved
w/conditions
Capt. Imp. X
Denied
Risk Mgmt. N/A
Advertised:
Operating
Cont'd to
Date:
Other
Paper:
Not required:
OTHER
Affected parties
notified
Appropriation Code(sl
Ci~nager
Not Required
..~IS' q;J33~ ~.s(,.370tJ-
st!J-ooo
Attachments:
Post, Buckley Work Order
Submitted BV:
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Page 2 Agenda Item: Mandalay Streetscape
.~o
. Also in order to meet the short construction schedule, it is proposed to construct the project so that the first phase will
be construction and total closure ofMandaJay Avenue between Pier 60 Drive and Papaya Street while maintaining two
directions of traffic in the construction area between Papaya and Baymont Streets. Next, the project will involve the
construction and total roadway closure ofMandalay Avenue between Papaya and Baymont Streets.
. The approximate cost of the revised design which best reflects the tropical streetscape envisioned by the design team is
estimated at $1.4 to 1.7 M.. The original cost of $l.lM was based only on beautification of the existing sidewalks
and minor addition of landscape areas, while the current proposed design is a total redesign and reconstruction of
Mandalay Avenue between Pier 60 Drive and Baymont. This new design includes shifting the center line of the
roadway to accommodate widened sidewalks, cafe areas, angled parking and increased pavers and landscaping on both
sides of the street. This is a premiere project consistent with the festive and unique atmosphere associated with
Cleanvater Beach.
. Funding of$92,000 is available in Capital Project 92336, MandaJay Sidewalk. The scope of this project will be changed
at Midyear to reflect roadway work as well as sidewalk. Additional funding will be transferred at Midyear from Capital
Project 94727, Beach Redevelopment Project Planning, in the amount of $30,000, and from Capital Project 92338,
Sidewalks, in the amount of$28,000.
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CITY OF CLEARWATER
ENGINEERING DEPARTMENT
PBS&J WORK ORDER INITIATION FORM
Date: February 26,1997
PBS&J Project No.
City Project No. HAR-022897
1.' PROJECT TITLE:
Mandalay Streetscape Project .
2. SCQPE OF WORK:
Refer to the attached scope of services.
3. PROJECT GOALS;
To assist the City of Clearwater in providing partial design services as outlined in the scope
of services.
4. BlJPGPI:;
A maximum fee of$150,000 has been established for this assignment.
S. SCHEDULE~
A final submittal of the PBS&J portion of the design plans is scheduled for May 15, 1997.
6. PHS&] ST~F ASSIGNMENTS:
Patricia om
Kevin Coughlin
Dwayne Kile
877-7275, ex{. 492
877..7275, ext. 361
877-7275, ext. S09
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7. CORRESPQNDENCFJ REPORTINO PROCEDURES;
Correspondence to be sent to Mahshid Arasteh, P.E. Copies ofall correspOndence shall be
sent to Richard J. Baier, P.E., City Engineer.
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8. lNVOICINO/FUNDING PROCEDQRE~
The budget for this work is a maximum of $150,000 based on actual time and direct
reimbursable costs expended. Invoicing Method A, Cost Times Multiplier Basis shall be
used.
City Invoicing Code: 315-92336-563700-541-000
9.
SPECIAL CONSIDERATIONS;
There are no special considerations.
CITY..
,. '
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MANDALAY
STREETSCAPE NEWS
CITY OF CLEARWATER UPDATE OF MANDALAY AVE ROADWAY PROJECT
Volume 1 - Number 1 - March 1997
MANDALAY AVE. ROADWAY PROJECT ENTERS
TIlE ENGINEERING DESIGN STAGE
Mandalay Ave. Streetscape concept drawings were presented
to the public in a community meeting at the Best Western Sea
Stone Reson on February 12, 1997. The design received
many endorsements from the public. Most merchants asked
for an accelerated schedule that would not interfere with the
Winter tourist season.
To accommodate the residents, the City Engineering
Department intends to start construction by July 1997 and
have the roadway functionally open to through traffic by
December 24, 1997. This is a fast track schedule. In fact
similar projects in neighboring cities have been designed and
constructed in twice the time proposed for Mandalay Ave.
In order to meet this short construction schedule, it is
proposed to construct the project so that the first phase will
be construction and total closure of Mandalay Ave. between
Pier 60 Drive and Papaya Street while maintaining two
directions of traffic in the construction area between Papaya
and Baymont Streets. Next. the project will involve the
construction and total roadway closure of Mandalay Ave.
between Papaya and Baymom Streets.
The above information was presented at the City
Commission work session on March 3rd and will be discussed
and voted upon at the City Commission meeting on March
6, 1997.
Merchants play an integral role in this project. Realizing that
a project of this magnitude will have impacts to businesses,
tourists, and city workers alike, the City is< committed to
lessen the interruptions to the businesses as much as possible.
During road closures, the City is proposing to direct
pedestrian traffic to businesses using very informative as well
as decorative signs. The City is also planning on fun events to
draw customers to the closed roadway area. Events such as
mile stone celebrations and others arc planned.
KEEP IN TOUCH
The Mandalay Streetscape News is brought to you
every month to give you an update on the project
progress. Your input is important to us.. For further
information call the City of Clearwater Engineering
Dept., (813) 562-4750 - Mahshid Arasteh or Ann
Gilsdorl.
STREETSCAPE LOGO CONI'EST
The Mandalay Streetscape design group is looking for
ideas for a logo. The logo will be used on temporary
construction signs and will be an insignia for the
project. Send your ideas to City Engineering Dept.
c/o Mandalay Streetscape P. O. Box 4748, Clearwater,
FI 34618-4748.
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MANDALAY 5TREETSCAPE NEWS
is published monthly by the
City of Clearwater Engineering Dept
to update you on the project progress
BEFORE
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March 6, 1997
Mayor & Commissioners:
. ,
Mr. Kevin Baker, 704 Bruce Ave., N. Clearwater Beach, phoned
regarding Mandalay Avenue with the following statements:
1) opposes the reduction of lanes on Mandalay
2) doesn't think the newspapers provided adequate information re the
I plan '
3) feels Engineering Dept. has not been forthcoming in providing
enoug~ information
4) dOesn't feel the concerns of the North Beach residents are being
explored
1
Mr. Baker's greatest concern is the safety issue re emergency vehicle
access and egress.
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Michele Richllrds, North Mandalay Ave., phoned in opposition to the
. reduction of lanes on Mandalay
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March 6. 1997
Mayor & Commissioners:
Mr. Kevin Baker, 704 Bruce Ave., N. Clearwater Beach, phoned
regarding Mandalay Avenue with the following statements:
1) opposes the reduction of lanes on Mandalay
2) doesn't think the newspapers provided adequate information re the
plan
3) feels Engineering Dept. has not been forthcoming in providing
enough information
4) doesn't feel the concerns of the North Beach residents are being
explored
Mr. Bake,r's greatest concern is the safety issue re emergency vehicle
accessan~ egress. >
Michele Richards I North MandaIay Ave.. phoned in opposition to the
reduction of lanes on Mandalay
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MAR-eS-1997 16: 43 FRa1 CLEARWATER CL TY 1'I:iR. OFF. TO
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FEB-28-1997 09: 22 FRO"1 CLE~WATER CL TV t1:;R. OFF. TO
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Mayor & Corom:.
Mr. Ed Huldgate called to say after reading the article in the
Beach Views today, he was opposed to the Mandalay
. Streets cape program.
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TX/UX NO.1158
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FEBRUARY 28, 1997
TO W1AYOR & COMMISSIONERS:
Guy Balson, North Beach resident & Sal Belloise, 914 Narcissus Ave.
phoned to'voice their opposition to the reduction of lanes on Mandalay Ave.
Georgia Boyes, 9,69 Bruce Ave., phoned to voice her opposition to the
, reduction of lanes and parking plan for Mandalay Ave.
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Mayor & Commission:
Robie Sheehan, #442-5571, called to say she is opposed to the
, Mandalay Streetscape project. Please call her.
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COPIES TO:
COMMISSION
FEB 2 8 1997
I"'nl;;,,:,ti
CLERK I ATTORNEY
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MAR 0 3 1997
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CLERK I ATTORNEY
733 Mandalay Ave.
March 1,1997
Mayor Garvey & City Commissioners
I am concerned about the plan to three lane Mandalay Ave. I believe
this plan will be harmful to the four thousand families living on
the North Beach. I ask you to vote this plan down.
I have lived on the North Beach for thirty years and in Clearwater
for forty two years.
In the forty two years I have lived in Clearwater ] have witnessed ~~
'P r t:'J Co e. '-..) ..1
our city officials make one bad decision after another and in the v/
waste ,millions of tax payers dollars.
lhe idea of three laning Mandalay Ave. is another bad idea and
another ~~!e of our tax dollars.
] am not~\ness. I know many people rely on the tourist business
for their living.
]f ] thought three laning of Mandalay would create more income
for the people who work on the beach ] would not be so .against
the project. There is no compelling argument to say the spending
of all this money will in any way increase the business in
that area. In fact it may hurt business after the tourist leave.
I believe the traffic engineer is wrong and that people on the
North Beach viII be placed in jeopardy..
Numerous times I have seen traffic backed up Mandalay past the
seven hundred block as far as I could see. I wrote a letter to
The mayors office and received no response. I called the police
Department and spoke to a lady. I told the lady that people were
deliberately blocking the intersection at the end of route
sixty and Mandalay Ave. The lady responded that the police knew
this. I then told her the people were breaking the law by
deliberately running the red light. The lady then said yes we
know that too but we have no one to put down there.
I do not b~ believe a couple traffic lights will solve this
problem plus the buses and delivery trucks blocking the only two
lanes open on Mandaly.
There fore I ask you to turn down the three laning of Mandalay
Ave as a bad idea.
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COPIES TO:
COMMISStON
I
MAR 0 3 1997
Dear Mayor Garvey:
PHl:b~
CLERK! ATTORNEY
RE; MANDALAY AVENUE
It's hard for me to comprehend the consideration of
making Mandalay Avenue into a single lane tr~veling
North and South on the Eeach.
Having served on the Clearwater Beach Association Board
for.a number of years, I'm well aware bf the problems
that have been addressed as to tourism, parking; noise,
hoodlimism, traffic-flow, police sub-station, etc. However,
thi~.plan .cannot have been suggested by anyone having exper-
ienced the gridlock on Mandalay Ave. during the season.
.While the gridlock .is the worst on the weekends, it is
a problem during the entire tourist season and makes it very
difficult to move on or off .the Beach. The seriousness is
when the emergency vehicles and the fire trucks ar~ trying to
maneuver through the gridlock... there will be no place to
go! The Jolley Trolley, city buses and school buses make
frequent and necessary stops. The delivery trucks have to
dbuble park and are often standing for a considerable length
of time while they unload ... this is reality. None of the
:aboVe mentioned. factors 6an be eliminated and therefore this
present plan appears to only exacerbate the traffic problem
with which we have to cope.
I implore t.he Commission to negate this present plan for the
above mentioned reasons. I sincerely believe it would cause
a dangerous as well as intolerable situation on our Beach.
Sincerely,
:l~r;~ ~~//
Dorie Sampson f .
933 Bay Esplanade
Cl~arwater, Fla34630
co: Cornmission~rs
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March 3, 1997
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15:42
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16:34
TX/RX NO. 1160
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MAR-BS-1997 15: 49 FREl'1 CLEARWATER CL TV n3R. OFF. TO
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TX/IlX NO.1160
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MAR-05-199? 15:40 FRCl1 CLE'MWATER CLTY I'm.CFF. TO
MAYOR AND ~OMMJSSIONERS,
March 4
HOCPE'P
Elizabeth McGinley, 742 Manda.lay, phooecl in her opposition to the reduction
. of. ~~es on MaDdalay. .
03/05/97 16:34
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Ms. Swisshelm called to. oppose the 3 lanes on Mandalay
Avenue.
Mrs. Callahan opposed 'to the 3 lanes on Mandala)'; Avenue.
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TELEPHONE MESSAGE
TO:
Mayor and Commissioners
FROM:
George Athanasiou, 2S.year resident of Clearwater beach
Telephone: 442-1196
March 4, 1997
DATE:
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He has just been informed about the proposed narrowing of Mandalay. He cannot see that
this could possibly fit ,into a logical plan f~r the problems on the beach. The problems are
access 'to and from the beach and parking. The only remedy that makes any sense is a . .
. bridge to the beach and increased parking. He feels the Commission is doing an injustice to
the residents, of the beach.
COPIES TO:
COMMISSION
, .
MAR 0 4 1997
PREsS . .
CLERK I ATTORNEY
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March 4
, Elizabeth McGinley, 742 M and alay , phoned in her opposition to the reduction
of. hines on Mandalay.
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CITY
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CLEARWATER
POST OFFICE BOX 4741
C lEA R W ATE R, F LOR IDA 3" IS 1 8." 7 .. IS
cay CornmIItIon
February 28~ 1997
Mr. Jay F. Keyes, President
Clearwater Beach Association
P. O. Box 3295
Clearwater, Florida 34630
Dear .Mr. Keyes:
Thank you for your letter expressing concern for speeding vehicles and pedestrian crosswalk violations
OCQIIring on Mandalay Avenue. The safety of our motorists and pedestrians is one of the C~'s.
highest priorities.
The police department bas been made aware of the situation and a plan has been formulated to increase
police presence and traffic enforcement activity along Mandalay Avenue. I am confident that
enhanced enforcement strategies and directed patrols will greatly impact the number of traffic related
violations in that 8Ie8.
The City of Clearwater is also planning to re--engineer the Mandalay Avenue corridor into a more
aesthetically pleasing thoroughfare designed to be safer for pedestrians and motorists.
Please feel free to contact Lieutenant Michael J. Sabr, District I Commander, at the police substation,
700 Bayway Boulevard, 462-6370, for any further assistance with this mAtter.
1bank you for your concern for the safety of our citizens.
ilk
RITA GARVEY
Mayor
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VIE THE RF~mENI'S OF NOR1H CLEARWATER BEACH, ARE
OPPOSED TO tHE THREE LANE PROPOSmON mAT IS BEING
BROUOHf BEFORE TIm COMMISSION. WE FEEL THAT IT WIlL
CAUSE TRAFFIC PROBLEMS ESPECIAU. Y WITH EMERGENCY
SmJATIONS.
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WE THE RESIDENTS OF NORTH CLEARWATER BEACH, ARE
OPPOSED TO THE THREE LANE PROPOSITION THAT IS BEING
BROUGHT BEFORE THE COMMISSION. WE FEEL THAT IT WILL,
CAUSE TRAFFIC PROBLEMS ESPECIALLY WITH EMERGENCY
SIIUA TIONS.
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WE THE RESIDEN.I.S OF NORTH CLEARWATER BEACH, ARE
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BROUGHT BEFORE THE COMMISSION. WE FEEL THAT IT WILL
CAUSE TRAFFIC PROBLEMS ESPEClALL Y WITH EfvfERGENCY
SITUATIONS.
NAME ADDRESS
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WE, THE UNDERSIGNED RESIDENTS OF CLEARWATER BEACH ARE OPPOSED
TO THE THREE LANE PROPOSITION THAT IS BROUGHT BEFORE THE
COMMISSION. WE DO NOT OPPOSE IMPROVEMENT, BUT FEEL THAT IT WILL
CAUSE TRAFFI&.ROBLEMS, ESPECIALLY IN EMERGENCY SITUATIONS.
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BROUGIIT BEFORE TIlE COMMISSION. WE FEEL mAT IT WILL
CAUSE TRAFFIC PROBLEMS ESPBCIAU. Y wrm EMERGENCY
SmJATlONS.
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WE '11iE R'F..smENTS OF NORlH CLE.AR.W ATER BEACH, ARE
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BROUGHT BEFORE TIm COMMISSION. WE FEEL TIlAT IT wn..L
CAUSE TRAFFIC PROBLEMS ESPECiALLY wmI EMERGENCY
SITIJATIONS.
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WE THE RESIDENTS OF NORTH CLEARWATER BEACH, ARE
OPPOSED TO THE THREE LANE PROPOSITION THAT IS BEING
BROUGHT BEFORE THE COMMISSION. WE FEEL THAT IT WILL
CAUSE TRAFFIC PROBLEMS ESPECIALLY WITH EMERGENCY
SITUATIONS.
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OPPOSED TO THE THREE LANE PROPOSITION THAT IS BEING
BROUGHT BEFORE THE COMMISSION. WE FEEL THAT IT WILL
CAUSE TRAFFIC PROBLEMS ESPECIALLY WITH EMERGENCY
SITUATIONS.
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WE THE RESIDENTS OF NORTH CLEAR WATER BEACH, ARE
OPPOSED TO THE THREE LANE PROPOSITION THAT IS BEING
BROUGHT BEFORE THE COMMISSION. WE FEEL THAT IT WILL
CAUSE TRAFFIC PROBLEMS ESPECIALLY WITH EMERGENCY
SITUATIONS.
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BROUGHT BEFORE THE COMMISSION. WE FEEL THAT IT WILL
CAUSE TRAFFIC PROBLEMS ESPECIALLY WITH EMERGENCY
SITUA TrONS.
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WE THE RESIDENTS OF NORTH CLEARWATER BEACH, ARE
OPPOSED TO THE THREE LANE PROPOSITION THAT IS BEING
BROUGHT BEFORE THE COMMlSSION. WE FEEL THAT IT WILL ~
CAUSE TRAFFIC PROBLEMS ESPECIALLY WITH EMERGENCY -r- / /
SITUATIONS. / h
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"
WE THE RESIDENTS OF NORTH CLEARWATER BEACH, ARE
OPPOSED TO THE THREE LANE PROPOSITION THAT IS BEING
BROUGHT BEFORE THE COMMISSION. WE FEEL THAT IT WILL
CAUSE TRAFFIC PROBLEMS ESPECIALLY WITH EMERGENCY
SITUATIONS.
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WE THE RESIDENTS OF NORTH CLEARWATER BEACH, ARE
OPPOSED TO THE THREE LANE PROPOSITION THAT IS BEING
BROUGHT BEFORE THE COMMISSION. WE FEEL THAT IT WILL
CAUSE TRAFFIC PROBLEMS ESPECIALLY WITH EMERGENCY
SITUATIONS. ~ II--
NAMR~ d -;; H/ADDRESS ?
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WE THE RESIDElS.IS OF NORTH CLEARWATER BEACH, ARE #-7'
OPPOSED TO THE THREE LANE PROPOSITION THAT IS BEING
BROUGHT BEFORE THE COMMISSION. WE FEEL THAT IT WILL
CAUSE TRAFFIC PROBLEMS ESPECIALLY WITH ErvrnRGENCY
SITUATIONS.
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WE THE RESIDENJ:S OF NORTH CLEARWATER BEACH, ARE
OPPOSED TO THE THREE LANE PROPOSITION THAT IS BEING
BROUGHT BEFORE THE COMMISSION. WE FEEL THAT IT WILL ,
CAUSE TRAFFIC PROBLEMS ESPECIALLY WITH EMERGENCY ~
SITUATIONS. ~ :;-:
NAME ADDRESS
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WE THE 8.ESIQENIS. OF NORTH CLEARWATER BEACH, ARE
OPPOSED TO THE THREE LANE PROPOSITION THAT IS BEING
BROUGHT BEFORE THE COMMISSION. WE FEEL THAT IT WILL
CAUSE TRAFFIC PROBLEMS ESPECIALLY WITH EMERGENCY
SITUATIONS.
113
NAME
ADDRESS
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Clearwater City Commission
Agenda Cover Memorandum
Item #: ~~~~~[~
Meeting Date: iB::::}~.::.{~l~\:;
~~)~~;"::{/:\1:~f~tr~Ii;,fjf?::i::~r~:~J
SUBJECT:
Resolution 97~ 12 providing for the termination of the parking facilities lease dated August 28,
1986 with the Community Redevelopment Agency of the City of Clearwater
RECOMMENDA TION/MOTION:
Adopt Resolution 97~12 providing for the termination of the parking facilities lease dated
August 28, 1986 with the Community Redevelopment Agency of the City of Clearwater
rEI and that the appropriate officials be authorized to execute same.
BACKGROUND:
· The City is currently the lessee of a parking facility (the U Park Street Garage") that is owned by
the Community Redevelopment Agency (the "'CRA") of the City of Clearwater.
· The City has designated the Park Street Garage as part of its parking system in accordance with
Ordinance 2799~82 as amended.
· The eRA has granted an option to a buyer to purchase the Park Street Garage.
· The Park Street Garage property cannot be sold until the lease is canceled between the City and
the eRA.
· The Park Street Garage was built with funds provided by the eRA through the issuance of the
$1,660,000 Tax Increment and Lease Revenue Bonds, Series 1986 (the u1986 Bonds ").
· The 1986 Bonds are secured, in part, by the lease revenues generated by the lease agreement
between the City and the eRA, therefore, the lease cannot be canceled untll provisions are made
to redeem or defease the 1986 bonds.
. The 1986 Bonds provide for the bonds to be redeemed prior to their respective maturities afte(
giving notice to the bond holders of not more than 30 days and not less than 15 days.
· There are currently $1,605,000 in bonds outstanding on the 1986 Bonds. The redemption
provisions also call for a 1 % premium to be paid on bonds outstanding requiring a total of
$1,621,050 to pay principal and premium on the bonds. In addition, interest (8% - 8 * %t
through the payment date wiIJ also be required. The eRA currently has approximately
$1,400,000 available to redeem or defease the 1986 bonds.
Revlowed bV~
Llglll
Budglt
Purchllllng
Rl,k Mgmt.
IS
ACM
Funding Source:
o Capital
ImptoVllm.nt:
o
Operating:
o
Olh,,:
Attachments:
Other
Originating Department:
FInance
t.-rn .A.t-r~
Ussr Department:
Engineering/Park In"
Costs:
CommissIon Action:
NIA 0 Approved
Totel 0 Approved w/Condltlone
N/A CJ Denlld
Current FI.eel Year 0 Continued to:
AdvertllOd:
Dllte:
~F
(':'9 Peper:
[J Not RequIred
Affected Parties:
o Notlffed
X Not RequIred
Approprlatlon Coda
o Prlntd 011 roovcl.d pep.r
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.. The sale of the Park Street Garage is expected to generate adequate funds to redeem or defease
the 1986 bonds when combined with currently available funds.
· The Bonds cannot be redeemed or defeased until the funds are received from the sale of the Park
. . Street Garage.
.. The adoption of this resolution provides for the cancellation of the lease ,between the City and
the eRA only upon the sale of the parking facility and the defeasance of the 1986 Bonds.
.",.
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RESOLUTION NO. 97-12
A. RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA, PROVIDING FOR TERMINATION OF THE
PARKING FACILITIES LEASE FOR THE PARK STEET GARAGE WITH
THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF
CLEARWATER, FLORIDA; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA, AS FOLLOWS:
SECTION 1.
Authority for this Resolution.
This Resolution is adopted pursuant to the provisions of
Chapter 166, Florida Statutes, and other applicable provisions of
law.
SECTION 2.
Termination of Lease.
The city of Clearwater, Florida (the "citylt) is currently
the Lessee of a certain parking facility known as the Park street
Garage and owned by the Community Redevelopment Agency of the
city of Clearwater (the "Agency") pursuant to a Lease Agreement
dated as of August 28, 1986 (the nCity Lease"). The city has
designated this leased parking facility as part of its parking
system in accordance with Ordinance 2799-82, as amended. The
Agency has entered into an agreement for the sale of the Sun
Bank/Atrium Building to Atrium at Clearwater, Ltd., a Florida
limited partnership (the nBuyern), and pursuant to such agreement
the Agency has granted the Buyer an option to purchase the leased
parking facility from the Agency, which option has been exercised
by the Buyer. As a condition to such sale, the City Lease is to
be terminated and all obligation of the City thereunder shall
cease. The Mayor, city Manager, city Clerk and city Attorney,
are each authorized and directed to execute a termination of the
city Lease in form and substance acceptable to the city Attorney,
which termination shall be effective as of the date of closing on
the acquisition of the. parking facilities by the Buyer and the
defeasance of the Agency's Tax Increment and Lease Revenue Bonds,
Series 1986.
SECTION 3.
Effective Date.
This resolution shall take effect upon its adoption.
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Passed and adopted by the city Commission of the city of
Clearwater, Florida, this day of February, 1997.
. (SEAL)
By:
.Mayo~
ATTEST:
.,
I
city Clerk
Approved as to form and
. correctness:
".G~~
. CKy !Attorney
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A CLEARWATER CITY COMMISSION
E N :...l- Agenda Cover Memorandum
ltcm# ~~
Meeting Date
3.~ .11
SUBJECT: NEW AIRPLANE HANGARS at CLEARWATER AIRPARK- Resolution #97-09
FDOT WPI No. 7826645
RECOMMENDATIONIMOTION: Authorize Supplemental Joint Project Agreement #2 and adopt
Resolution #97-09~
[:EJ and that U1C appropriate officials be llUUlOriz.cd to execute same.
SUMMARY:
· The Florida Department of Transportation (FOOT) had previously agreed to provide 50% reimbursable funding for the
construction of two (2) enclosed airplane T-hangars at Clearwater Airpark in the fonn of a Joint Participation
Agreement (IP A). This project was estimated to cost $600)000.00. Under the agreement. the City must pay for the
project up front and then be reimbursed by FOOT up to a limit of 50% of the total construction cost. The FOOT, in
order to initiate the project and provide funding on a timely basis) programmed its funding in increments. The first
FDOT increment of $75,OOO.Oa represented the original JPA and occurred in the State)s FY 94/95 budget. The
original JPA was executed on June 21, 1995 totaling $150,000.00. The second FOOT increment of $150,000.00
represented the Supplemental Joint Project Agreement #1 and occulTed in the State's FY 95/96 budget. Supplemental
Joint Project Agreement #1 was executed November 9, 1995 totaling $450)000.00. The third FDOT increment of
$117)000.00 represents this Supplemental Joint Project Agreement #2 and occurs in the State's FY 96/97 budget.
Supplemental Joint Project Agreement #2 increases the total project budget to a maximum total cost of $684,000.00.
This project is under construction by Hennesy Construction Services for a contract price of $485,124.48 and is
approximately 75% complete. While the total amount of the project ($684,000.00) is substantially more than the
approved contract amount, the City's share of the JP A is 50% of the Commission approved construction contmct of
($485,124.48). Upon project completion. any remaining FOOT funds can be transferred to other Airpark projects. This
system offunding by increments is not the most desirable from the City)s viewpoint, however it was the best the FDOT
could do considering the strong competition for available airport money.
. The attached Resolution #97-09 has been prepared by City Legal Department for approval of the hangar construction
proiect and will satisfY the FOOT resolution requirement.
Rovlewed by: Orl~atlng Dept. .} Costs: N/A Commission Action
Legal s;e.- engineering Services I} V (Current FYI Approved
,
Budget N/A User Dept. // Funding Source: Approved
w/conditions
Purchasing N/A Engineering Services Capt. Imp.
Denied
Risk Mgmt. N/A Advertised: Operating
Cont'd to
IS N/A Date: Other
ACM ,~. Paper:
ENG. Not required: N/A
OTHER Affected parties Appropriation Code(sl Attachments:
notified
, Submitted By: Resolution 97-09
City Manager Not Required N/A Supplemental JPAII2
Ca'~ - ,
Airplane Hangar Resolutlon,doc
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RESOLUTION NO. 97.(J9
;)~
A RESOLUTION OF THE CITY OF CLEARWATER.
FLORIDA. AUTHORIZING THE EXECUTION OF
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
NO. 2 (wp1 7826645) BElWEEN THE CllY OF
CLEARWATER AND THE STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the construction of improvements at the Clearwater Airpark Is
necessary to the safe, efficient and economically sound operation of the Clearwater
Airpark; and .
WHEREAS. the Florida Department of Transportation (FOOT) Is prepared to'
assist in the improvements under Supplemental Joint Project Agreement #2 (WPI
7826645), a copy of which Is attached hereto as Exhibit A; and
WHEREAS. the Aviation Division of FOOT requires a resolution to meet FOOT
grant requirements; now, therefore,
BE IT RESOLVED BY THE CllY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The City Commission hereby authorizes the execution of
. Supplemental Joint Participation Agreement #2 (WPl 7826645) between the City and
the State of Florida Department of Transportation for the construction of airplane
hangars at the Clearwater Airpark.
Section 2. This resolution shall take effect Immediately upon adoption.
PASSED AND ADOPTED this
day of
.1997.
Rita Garvey
Mayor~Commlssioner
. Approved as to form
and legal sufficlency~
Atlest~
~~--
. J hn Carassas
Assistant City Atlorey
Cynthia E. Goudeau
City Clerk
Resolution No. 97-09
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I'UIUC 11tANSP ADMIN
OGC.01I94
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ST Am 01' R.ollIDA nrJ'ARTNT;NT OIl TaAl'iSPORTA nON
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT # 2
SAMAS Approp:
SAMAS Obj.:
Org. Code:
Vendor No.:
088719
790007
55072020728
F596000289002
WPI No: 7826645 Fund: 010
Function: 637
Job No: 15000-3516 Federal No: ,
Contract No: AC-244
THIS AGREEMENT, made and entered into this
day of
19
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State
of Florida, hereinafter referred to as the Department, and City of Clearwaterr P.o. Box 4748t Clearwater,
Florida 34618-4748 hereinafter referred to as Agency.
W'I T N E SSE T H :
WHEREAS, the Department and the Agency heretofore on the 21st
~, entered into a Joint Participation Agreement; and
of June
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment
" A" appended hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in
Attachment "A" for a total Department Share of _ $ 342:000
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the
mutual benefits to flow from each to the other, the parties hereto agree that the above described Joint
Participation Agreement is to be amended and supplemented as follows:
1.00 Project Description: The project description is amended
2.00 Project Cost: P~graph 3.00 of said Agreement is increasedlxxxxxxxxx by $_234,000
bringing the revised total cost of the project to $ _684,000_.
Paragraph 4.00 of saiU Agreement is incre~edlxxxxxxxxx by $ 117,000_ bringing the Department's
revised share in the project to $ 342,000
3.00 Amended Exhibits: Exhibit(/) B of said Agreement is (III) amended by Attachment" A".
4.00 Contract Time: Paragraph 18.00 of said Agreement is amended _no change.
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WPl NO.
JOB NO.
Contract No.
Agreement Date
7826645
1 ~()()()"3S16
A~-2~
Except as hereby modified, amended or changed, all other terms of said Agreement dated
June 19, J995. and any subsequent supplements shall remain in full force and effec:t
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and
year first above written.
AGENCY City of Clearwater
P.O. Box 4748, Clearwater, Fl34618-4748
DATE FUNDING APPROVED BY COMPTROLLER
(SEE A IT ACHED ENCUMBRANCE FORM)
BY:
~N:/-./
e'7 tI ~ C6.N'w-f1u/
TITI..E:
APPROVED AS TO FORM. LEGALnY
Countersigned:
#~/4J3I4~J'y 11ft '1/
ATIORNEY
DEPARTMENT Of TRANSPORTATION
Rita Garvey, Mayor-Commissioner
Attest:
.
Cynthia E. Goudeau, City Clerk
Approved as. to form
and legal sufficiency:
DEPARTMENT Of TRANSPORTATION
DIRECTOR OF PLANNING AND PROGRAMS
John CarassBs, Assistant City Attorney
TITLE
II
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WPI NO.
JOB NO.
Contract No.
Agreement Date
7826(>45
15000-3516
Ac-244
ATfACHMENT "A"
SUPPLEMENTAL AGREEMENT
This Attachment fonns an integral part of that certain Supplemental Joint Participation Agreement
between the State of Florida, Department of Transportation and City of Clearwater t P.o. Box 4748,
Clearwater, Florida 34618-4748
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change): This is a multi-year funded
project. The Department is adding $ 117,000 to match the Agency share of $ 117,000 bringing the revised
total project cost to $ 684,000.
I.. Project Cost:
As approved
Supplemental
lPA #1
As amended
~lInnlpmpnhll
- _1"1'6_'''__'--
Net Change
~
IP A 112
Total Project Cost $ 450,000
$ 684,000
$ 234,000
u. Fund Participation:
Department
Agency
$ 225,000
. $ 225,000
$ 342,000
$ 342,000
$ 117,000
$ 117,000
Total Project Cost
$ 450,000
$ 684,000
$ 234,000
* The Department may participate in up to one half of the non-federal share of this project as provided by
Florida Statute 332.007 (6). .
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APPOINTMENT WORKSHEET
FOR COMMISSION MEETING March 6. 1997
Agenda #_
d3
BOARD: Neighborhood and Affordable Housing
Advisory Board (NAHABl
TERM: 4 years
APPOINTED BY: City Commission
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
STAFF LIAISON: Economic Development
MEMBERS: 9
CHAIRPERSON: Shirley Moran
MEETING DATE: 3rd Tuesday, 10 a.m.
PLACE: Chambers
APPTS. NEEDED: 1
DATE APPTS TO BE MADE: 3/6/97
SPECIAL QUALIFICATIONS: Board to have 1 member in each: Residential Bldg Industry;
banking/mortgage industry; labor; advocate for low income housing; provider for low income
housing; real estate industry; resident N. Greenwood area; resident S. Greenwood area; and
resident East Clwr area. '
THE FOLLOWING ADVISORY BOARD MEMBER(SI HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
Name
Date of Original
Appointment
Attendance
Record
Interest in
reappointment
1. Vacant Seat ~ Residential Bldg Industry
person appointed will complete George Konstantinidis' term to 4/30/98
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
Name-Addres~ Comments-Related Experience. Etc.
1. Darrell Collins Social Worker
1000 Howard St.; 34616
2. Warren Hunt Contractor
2687 Beaumont Ct., 34621
3. Lois Martin Past member Planning & Zoning Board
. 1771 Harbor Dr., 34615
4. Priscilla Morris Homemaker/Student
aO-Sandlawood Dr., Apt. #0, 34619
Zipcodes of current members:
3 at 3461 5
2 at 34616
1 at 34624
2 at 34630
1 vacant
NOTE: for this category, only Mr. Hunt's occup'ation is eligible, therefore, only his application is
attached.
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FGb-13-97 04:56P C1QArwatar E. o.
t ... _ ..... . _ .._ .... .... ~,. ... I..... """....-' '" ,
813-462-6699 P.02
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CITY OF ClfARWATFR
ADVISORY BOARD APPLICATION
(Must be City of Clearwater.r.aiJfantl
Name: Warren C. Hunt
Home Address: 2687 Beaumont Ct.
HoW long a resid.ent of Clearwaterl 50 years
Office Address: 2165 Logan Street
Clearwater, FL
Phone: (813}786-3986
Occupation: Contractor
Field of Education: Industrial/Management
Zip 34621
Clearwater, FL
Zip34625
if retired, former occupation:
CommunCty ActIVities:
Phone: (8l3}441-1559
Employer: Clark Hunt Construction, Inc.
Other Work ~perie:nce:
George Hunt, Inc. 1962-1982
Belcher Mine, Inc. 1973-1985
~11 Engineering, Inc. 1972-1975
Other fnterests: Hunting and Fishing
Board s..rvir.e (current and past):
First Christian Church Clearwater
Bear Creek Christian Church Pasco
Dunedin Church of God
Palm State Bank
BOArd Prderence:
rJA\-\A8
Sign~ '
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Date: FebcuafY 14, 1997
Note: P'd!e see the lilt for Boards that require filURCQI dlidonln.
PLEASE RETURN THIS FORM TO:
City Oak Oepattment
P.O. 80x 4748
CI-rwartar, fL 34618-4748
CD
'n......s 011 NC)'eJeol pl'Ip'\I
tMll Nil. "Ol)(ln ~. 2n""7
,,:\._v..._Wtit.lltY ~
TOT~ P.OOl
02/13/97 17: 02
TX/RX NO,1833
P.002
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Clearwater City Commission
Agenda Cover Memorandum
Item #:
;)~
Meeting Date:
3.(Q~cr7
SUBJECT: City of Clearwater representative to the Long Center Board of Directors
RECOMMENDATION/MOTION: Appoint a citizen as the City's representative to the Long Center Board of
Directors for the term 9/30/97-9/30/2000
o and that the appropriate officials be authorized to execute same.
SUMMARY:
Bill Chisholm was appointed as the city representative to the Long Center Board of Directors (LeBOD) in
1991, was reappointed in 1994, and will have completed serving 6 years on 9/30/97. The Board's
Articles & Bylaws require Mr. Chisholm to come off the board for a minimum of one year, therefore an
appointment is needed.
David Smith, who serves on Marine Advisory Board, and Shirley Moran, who serves on the
Neighborhood & Affordable Housing Advisory Board, are on the volunteer list for this board.
Rovlewed by: Originating Department: Commission Action:
Legal NA City Clerk Costs: o Approved
Budget NA Total o Approved with Conditions
Purchasing NA User Department: o Denied
Risk Mgmt. NA Currant Fiscal Year o Continued to:
IS NA Funding Source:
ACM o Capttallmprovement
Other NA Advertised: 0 Operating
Date: o Other: Attachments:
~ Paper:
Submitted by: ~. 0 Not Required Appropriation Code
ttr - ,
Affected Parties
0 Notlfled o None
CI Manager 0 Not Required
o Printed on recycled paper
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CITY OF CLEARWATER
lMfp; _~ ul~~~~ L(
OIlY Cl~Rf< DEPT, :
Nama
Application for Advisory Boards
(must be Clearwaear ~esident)
J::>A If ~ $ M tLH
Rome Addre s s :
IJ.Dq At.-AtYJf'(la. Ave..,
C/ e.A (wrl,{-e r,. FI 3.:t It I q
Telephone / l.(' 17 L/ J
..
Office Address:
:33 fC ,)(' tJ LI)1 et" k N /~J
(' /CiJ(it'(t fer. FI 3t.(i..22-
~
r-" ~ 7
Telephone ~;; /4. .. 1 I) 2.;:..-
Bow Long a resident .of the City of Clearwater? /t'.yr-s.
Occupation '~ES '/OldJJER- Em~;:~~J'~~~~~ ~~~~~~o
Other Work Experience:
.....SIJJJ:; A-~I 1-
.' fea I jll'~s/;l-e.J 1- &,
Y
Other Interests z /t/1CfJ'.1C).L AdtJ./-kk..~ 1 R f'1.AM./r~YI /JU.l~
Board Service
(current and past) Board Preferences
.~ I#t I.LIlJ1 {!~11 ~ -*i3ca1tJ .af 0/1",
~1(J("~~ 41 P/~ i{ BA,
A LP ~ '/;-I
Au,/t-d IfNlJ &.~
Date: -4-8,.(11--
Additional COIlllll,Q~
Signed: ~U~ (
Please ',see attached list for Boards that require Financial
Disclosure. PLEASB RE'mRH 'rlIIS FORK 'rot City Clerk's Department
P.O. Box 4148 Clearwater,.FL 34618
if tl((1St ':.rlJk~-kt~ M $eul,r~ em tf~ ~t4.A-
.., 3 -. · _ 5~()/~5- ku.p 011 ;:e'1i*5
7/8'.'1&-~f(+ /r\rt~ "'S~f""+- ~~ 1.5*" '7l~c/~OM =p~ If. ~~, 9~ - k~ on L..C. .\ {si-
'Ol...- ll.9 '1- Kee.(' CI"'\ L .C. \'\s1-
-.,-.. il/Il7"9'
-
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.F~B-ID-1997, 1St~S
. .. .
Q.E~I~TER C I TV a..ERK
.. ... B1J 462 S4Sa F.002,'~~,
?,Lj
CITY OF CLEARWATeR
Application for Advllory BOlrd.
(must be Claurwatcr resldBnlt
.,
Name ~~t+iAu;;.y f(-IJL. jY)OIV9-I1!
Home Addren:
, 1.050 "7:.sL./J,JD tJJ9'/ #StJ8
Office Addr...:
/:0 ,&y ,/~/S
.
c.,l-elMw/ril::71,. ZIP:c3f{636 ~G:Fn<w/'9Y'&-.c:f. lfP!c0'~ ~ R
, ,
: : Te.lephono '1lf.;2 - /~ "0 ,Telephone.' 7 7~ ~ ? 8 .;3S'.
':' : How LO"Q a r~8Id~nt of the City of Clel!r~.t.r? . 'cQ ~ Y)f S · L .
'ooeu'p8tl'on 17,ss:.s71:0" j../II/,JO : 'Employer ,. St=~- '~m P.LtJ'Y2'.D .
. ." CorJ..$vI-719Nr' .:
FI~ld of Educ8tlon: Other,Work ExperlencPi
~?,~~D",Tot..o ~ y. - .... S€'.N/~1"i C!e,v7l;i1l{ ',D~Asc:r.~~.
, ,
'{'r) f)~ K E77fv &
. 1 : I; ~clr"d; former occupation
iJ 1/9 "
..
Community Actlvltea: 6Ai/.6fMA. )(/..G:/.J /1l~f'?oJf.,.~L FLJ'VO-
1.(,'05 . ?J~C)( - c./.GMt.JCt7Jf(tIt. '. ~t::~J9c..H. . : '
Q4Jl.~ Interlata: C!ON~j.f3t.17tN.:!J 7C 77ft e>€Jlb(tf'}~r ar PlY' C'O;r,I1l~N/""('
Boord Service (current.and pa!Jtl
. fflsr, ~"v,.,vrl;iI R~/~lT:o";~ '&MO. '~
p~ A/nttlt@ · ' I
Boord' Preferenot: '
LorJtf UN~ l3(J~,(.6 C>~ Q-,,~i:-~ \
~At.JdE'1f '11~t~S;ti/i!J'", (j~t77.
. I ......
Addltlon,I Comments: . 1
... ~g"$d~'7 n'...#'<?f'.,....j, 08t8': : r2 //0/97: ...
Ploas, '00 /JUlch.d liet for Boards that r8l1uke Financial DlscloiUf$ I at the tJmiJ ot. .'
appointment. PLEASE RETUAN THIS FOAM TO; City Clork's Dupartment'P.O..:Box 47~8'f,
Clearwater, FL 34a, e '. '
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Board of Director.:
James D. Appeit
Brian J. Aungst. Sr.
Marjorie Blankman
Timothy Burger
Winlam D, Chisholm
Paul Dunham
GaJY Gloldano
Hoyt Hamilton
Lawrence W. Hamihon
Mayme Hodges
Eddie Jay
MIChael E. Lewis
Ebe Mac Nider
Ronald G. Norwood
Robert W, Olson
William D. Rapper, Jr.
A. V. "Bud" Terry
Charles .Tr~" Weaver
Profo8llonal Staff:
Mark N, Abdo
Executive Director
Kel~ M. Brady
Accounting Manager
Deborah Huffer.Taylor
Vo/untesr & Community
Relations Manager
Brian G. Malone
Maintenancs Manager
Mark G. Meyers.
Program & Operarions Manager
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January 28, 1997
COPIES TO:
COMMISSION
Honorable Rita Garvey
City of Cleanvater
112 South Osceola Avenue
Cleanvater, FL 34616
JAN 2 9 1997
f'hc"~
CLERK I ATTORNEY
Dear Mayor Garvey,
On behalf of the Board of Director's for the Long Center, I have been
asked to inform the Cleanvater Commission that the term of Mr. Bill
Chisholm will be completed on September 30, 1997. Bill has been a terrific
representative of the City of Clearwater for six years. According to our
Articles and Bylaws Bill must come off the Board a minimum of one year
and therefore the City must appoint a successor who would begin at our
annual retreat in September 1997 ( date not known at this time ).
The Board of Director's meet at 7:30 a.m, every other month beginning in
November on the third Tuesday of the month. The candidate win receive
an orientation from myself and Bill, as nominating Chair, before the
September retreat. Both Bill and his successor will be at the retreat
however Bill is the only one who would have a vote at this time since he
would still be the City's representative.
Board members are asked to participate on a board committee which win
also be reviewed as part of the orientation. Most of our committees are
seasonal or meet as needed.
Bill Chisholm is only our second board member who has been active the
maximum six year term, He has been involved on the operations
committee. long range planning committee, nominations committee, and
personnel committee. He has been an active member of our Executive
Committee and has held the offices of treasurer, secretary, and vice
president. Bill understands the strength of our partnership and the
importance of the relationship we have with the City of Clearwater and the
benefits we each receive from this partnership. The Citizens and
commission of the City of Clearwater can be proud of the representation
they have received from Mr. Chisholm and the dedication he brings to this
responsibility.
o\Je.,
15'01 N. Belche.r Road, Suite 225, Clearwater. FL 34625, (813) 726-2181. FAX (813) 797.2075
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Y~lease let me know at your earliest convenience the name of our newest
\board member. As a matter of procedure even though this is an
\....;
~8ppointmcnt by the City our Board of Director's must approve the
i.n~dividual at their July meeting or September retreat. I will need a resume
i~f this individual to provide to the nominating committee to begin this
:p'rocess by March 17, 1997 if possible.
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We appreciate the continued support you and the City have given us and
thanks for making the Long Center your place for fun~ fitness and personal
growth.
Sincerely,
McS..r0 .C&~
Mark N. Abdo
Executive Director
cc: Bill Repper~ President
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Mar. 6 '97 15lB9
FRIl1 p, 2
R e. ~~
LONG CENTER BOAtm OF DIRECI'ORS
Tho pinollas Community Center, Inc. dba Long Center has a Board of Directors
containing 18 members which is comprised of two appointed representatives from each
participating agency. two members appointed by the Long Center Foundation, and eight at
large proposed by a nominating committee of the Board. These eighteen people are the
policy making group of tho orgunization dealing with the annual budget-leases and
agreements, partner agencics, community Interests, operational procedures and pollcys
through it', various committees: Executive Committee. Audit Committee, Personnel
Committee, Marketing Committee, Operations Committee, Finance Committee, Sunshine
Playground Committee, Public Relations Commlttee, Long Range Planning and
Nominating.
Each member serves a three year term with the ability to continue for an additional three
years. The Board ofDlreclOr's meets1he 4th Tuesday of every other month at 7:30 8.m.
( 6 times) while the Executive committee meets each month at 8:00 a.m. on the third
Thursday. All other committees meet as nocessary based on issues and direction. Each
director is expected to participate on at least one committee,
Our missJon is to provide local communities with quality recreational fhcilitiea that offer a
broad range of activities for individuals and family groups of all ages and abilities.
LONG CENTER FOUNDATION BOARD OF TRUSTEES
The Center Foundation, Inc. dba Long Center Foundation. Inc. has a Board of Trustees
up to fifty (SO) pnrticipants to be selected 8 s follows: Each of the Long Ccnter partner
uenclcs will 8DDOint two reDresentalives.. the LonQ: Center will aDooint two
representativei, -and the clrlUns representing the p~blic can be ai many as (orty whom arc
proposed by a nominating committee of the Board.
The sole mission ofthc Long Center Foundation is to define and provide the financial
support and long term security for the Long Center through public fUndjng and private
philanthropic giving to ensure that the Center and it.s ongoing activities meet the needs of
our community. ThiJ is accomplished through annual giving. various endowment
opportunities. planned giving and two fundralBing events.
The trustees are responsible to raise the funds necessary to operate the Foundation. meet
tho annual commitment to the Long Center, and also build the endowmcnt{a) to guarantee
pelPetuat operation of the operating entity. This is accomplished through V&.riOUB
commlttees which includes an Executive Committee, Nominations Committee, Audit
Committee, Investment Committee, Olympia Society Committee, Scholarship Committee,
Planned Giving Committee. Golf Committee and Sportacular Committee.
The Board of Trustees meet monthly at 4:30 p.m. on the 4th Thursday whilo the
Executive Committee meett monthly prior to the Trostccs at 3:00 p,m.
•
CORIES TO: ,
COMMISSION �'`
Fys ' ,1 niter
FEB 2 6 1997 A. qy a
SfYlfjA� an. a:.x'
CLERK / ATTORNEY Interoffice Corresponden e Sheet
To: Elizabeth M. Deptula, City Manager
RECEIVED
From: Ream Wilson, Director, Parks and Recreation Department ,
FEB 2 !,"
Date: February 20, 1997 ,r R
RE: Commissioner Seel's Request/Long Center CITY MAN
Denise Wilson advised me that Commissioner Seel requested information regarding
the City's contributions to the Long Center. This information is outlined below:
LEASE AGREEMENT - The City's current lease agreement with the Long Center was
entered into on April 18, 1991, wherein the City leases 15.78 acres of land to the
Long Center in consideration of $1 per year.
LAND CONTRIBUTION - The City Commission approved the purchase of the Belcher
Road property on November 20, 1986, which had a total purchase price of
$1,475,824.50.
CAPITAL CONSTRUCTION AGREEMENT - In 1988, the City Commission approved a
$1,000,000 contribution to the Long Center for construction purposes. This amount
was paid in four annual installments of $250,000 each.
ANNUAL PAYMENTS ACCORDING TO LEASE AGREEMENT -
• Rental Office Space - Paragraph 9 of the Lease Agreement states that sponsoring
agencies at the Long Center will pay fees or rentals for specific usage or space.
Accordingly, we pay approximately $1.50 per square foot for office space that
accommodates our employees and Clearwater Aquatic Team leadership. This
annual cost for 1996-97 is $17,010.
• Base Rental Fee - According to Paragraph 10 of our Lease Agreement, sponsoring
agencies pay their pro rata share of the center's a Annual Operating Residual
Funding Obligation". This would be the difference between the center's revenues
and expenses being paid by each of the sponsoring agencies according to each
agency's user hours. However, this paragraph also states "the City's obligation to
pay is subject to the appropriation of funds in the operating budget of the City for
such purposes in each subsequent fiscal year of the City; provided, that the City
shall not be obligated to appropriate ad valorem tax revenues for such purposes".
I mention this because this year's payment was changed according to a schedule
submitted by the Long Center which was approved by our City Commission during
budget hearings. This schedule is shown as Attachment 1 with the program fee
for the City of Clearwater being $278,101 for 1996-97. Based on this schedule,
the payment for 1997-98 will be $307,880.
Elizabeth M. Deptula, City Manager
February 20, 1997
Page 2
• • Incremental Costs - Paragraph 10 (f) defines incremental costs as being those
costs associated with use of the center outside of normal hours. However, the
City has never paid these costs since City employees have been allowed to have
keys to the facilities and have not required the use of Long Center employees.
• Repair and Replacement Sinking Fund - Paragraph 10 (g) states "the City, along
with the other sponsoring agencies, agreed to contribute to a separate account
maintained at the center, its pro rata share of the funding requirements described
in the Repair and Replacement Report based upon the most recent annual
computation of the Facility User Hours by the Sponsoring Agency". The City of
Clearwater's contribution to this sinking fund in 1995-96 was $54,172. However,
our contribution in 1996-97 was reduced to $13,359 with the remainder of this
money being applied to the increased base rental fee.
Attachment 2 outlines our operating budget at the Long Center which includes our
Therapeutics program. Line Item Code 442 (rental buildings) shows an amount of
$308,470 for 1996-97. This line item is shaded and includes the above annual
payments. It is broken down at the bottom of the chart.
The only other contribution of significant size would be the Long Center's request for
"Penny for Pinellas dollars" for the years 2000-2010. The City Commission approved
$1,000,000 to be included in this program.
I hope this information is sufficient and please contact me if you have any questions
or desire further information.
RW/bd 5,.,,.,,c
Attachments Ley ar.fri 5 70
Sf6 ild•eG 3 V V /9G
cris Pte'�c/t� 3so
7%4'4 L _a
PARKS\BDOWNS\RW COMMISSIONER SEEL'S REQUEST
I he Long .•enLei
Year Projection 1 1
Profedon Year
•
Year-End 1 2 3 4 5 8 7
o hue Source 1995-96 1996-97 1997-98 1998-99 1999-2000 2000-01 2001-02 2002-03
.GENCY PROGRAM FEES: > I
City of Clearwater/Phase HI 237,282 278.101 307.880 350,480 359,480 359.480 322,500 288.960
Safety Harbor/Phase 10 41,365 45,689 50,120 58,520 58,520 58,520 52.500 47,040
Clearwater for Youth 7,200 12,000 12,000 12,000 12,000 12,000 12.000 12 000
Agency Sub-Total - 285,847 335,790 370,000 430.000 430,000 430,000 387.000 ' 348,000
)PARC REIMBURSEMENT GROUNDS 42.400 42,400 42,400 42,400 42,400 42,400 42.400 42,400
:ENTER FOUNDATION 210,000 210,000 210.000 210.000 210,000 210.000 320,000 320.000
_ONG CENTER
Operating Revenue 260,000 260,000 265,000 270,000 275,000 280,000 285,000 290,000
Volunteer Revenue(inkdnd contr.) 105,080 105,080 105,080 105,080 105,080 105,080 105,080 105,080
Long Center Sub-Total 365.080 365,080 370,080 375,080 ' 380,080 385,080 390.080 395,080
TOTAL REVENUE 903.327 953270 992.480 1,057,480 1,062,480 1,067.480 1.139,480 1,105,480
Operating Expenditures
Non-Controllable
Electric 78,000 80,000 82,400 84,872 87,418 90,041 92,742 95.524
Water,Sewer.Trash, Gas 88,000 85.000 87,550 90.177 92,882 95,068 98,538 101,494
Insurance 45.255 50,000 50,000 53,000 53.000 56,180 56.180 59,551
Telephone 9,000 10,000 10.300 10,609,, 10,927 11,255 11,593 11,941
Non-Controllable Sub-Total 220,255 225,000 230.250 238.658 244,227 253.144 259.053 268,510
Salaries/Benefits/Taxes 405,000 483,010 495,000 510,000 525,000 541.000 557,000 572,000
Other General&Administrative 18.000 18,375 19,294 20,258 21,271 22,335 23,452 24,624
Volunteer and Community Relations
Operating Cost 6.500 3.500 3.675 3,859 4,052 4,254 4,467 4.690
Volunteer Cost (unkind expense) 105,080 105,080 105,080 105,080 105,080 105,080 105,080 105,080
Volunteer and Comm. Relations Sub-Total 111,580 106,580 1 108.755 108,939 109,132 109,334 109,547 109,770
Recreation 4,800 5.000 ' 5,250 5.513 5,788 6,078 8,381 6,700
Aqua 7.600 11.000 11.550 12.128 12,734 13,371 14.039 14,741
Maintenance 52,000 57,000 62,000 67,000 72,000 77,000 82.000 87,000
Maintenance-UPARC 42.400 42,400 42,400 42,400 42,400 42,400 42,400 42,400
Phase III 41,692 0 0 0 0 ' 0 0 0
TOTAL EXPENSES 903,327 950.365 I 974,499 1,004,895 _ 1,032,552 I 1,064,661 1 1.093.872 t 1,125.748
9 2 90
4ET SURPt. /(DEP CIT)
I ; , 5 }
US 17,9$1 I . 52,5851 29,923.1 2,819 1 45,603 I (29&
•
The Long Center
95/96 96/97 _
Total Department
Revised Bud Request
101 SALARIES FULL TIME 20,632 21,730
102 SALARIES PART TIME 2,427
105 OVERTIME 98
201 LIFE INSURANCE 10 10
204 MAJOR MEDICAL INS 2,310 2,310
206 SOCIAL SECURITY 510 330
207 PENSION FUND 1,241 1,450
209 WORKERS COMPENSATION 2,650 1,610
TOTAL 29,878 27,440
303 CONTRACTUAL SERV. 550 850
441 RENTAL EQUIPT. 1,350 1,350
462 EQUIPT SVC&REPAIR 500 200
473 MILEAGE REIMBURSEMENT 230 200
504 OPER SUPPLIES&MATL 3,850 3,000
571 MEMBERSHIPS&SUBS 34 60
TOTAL 421-599 314,984 314,130
402 DOCUMENT REPRODUCT. 120 100
406 SWITCHBOARD BILLING 1,580 2,120
411 BUILD&MAINT SERV 0 0
413 PRINT SHOP 400 400
TOTAL 400-420 2,100 2,620
-SECTION TOTAL 346,962 344,190
7 � „` Ft t ; A,`, ir xx,:rai' Y "is S ;.:", Mme:
foeacaaeeee 'Z<:G�`^C.^""•.. `•Y-,k'--'.:Y. . .:,.J:..r.�k > �.k..� \ `Ci. •^ys - K�,< �.
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�M.i`" n`gr <Sh.,F $t'X's..Y. #M"�' .;i < ,4.. i.•+ -. 2Y?Si
Page l
Therapeutics Program
96/97
Total Department
Revised Bud Request L
101 SALARIES FULL TIME 63,789 85,170
201 LIFE INSURANCE 20 20
203+SAMP INSURANCE 90 90
204 MAJOR MEDICAL INS 4,620 4,620
207 PENSION FUND 3,787 4,240
209 WORKERS COMPENSATION 2,650 3,220
TOTAL .1
303 CONTRACTUAL 1 no
441 RENTAL EQUIPT. 1 11:1
472 TRAVEL EXPENSE 370 70
473 MILEAGE REIMBURSEMENT 730 930
504 OPER SUPPLIES&MATL 2,600 2,340
571 MEMBERSHIPS&SUBS 70 0
573 TRAINING&REFEREN. 420 220-
-TOTAL 421-599 5,890 5,110
402 DOCUMENT REPRODUCT. 50 50
405 RADIO SERVICE 800 960
406 SWTCHBOARD BILLING 360 660
413 PRINT SHOP 250 250
TOTAL 400-420 1,460 1,920
SECTION TOTAL 82,286 84.390
This program includes two full time employees a Recreation Supervisor II
and Recreation Specialists. Rec. Supervisor II oversees the operation of
the Countryside Recreation Center as well as the Therapeutics Program.
Page 1
. LONG CENTER
Your Place For Fun, Fitness & Personal Growth 6\41
r_ �
February 24, 1997 3•(9
Ms. Cathy Rice
Deputy City Manager
City of Clearwater
112 South Osceola Avenue
Clearwater, FL 34616
Dear Ms. Rice,
As Mark Abdo, our Executive Director, previously discussed with Ms. Deptula and
subsequently with you a few weeks ago, I am including three strong candidates' resumes
for an appointed position by the City Commission for the Long Center Board of Directors.
The candidate would become a voting member beginning October 1, 1997 replacing
myself since my two consecutive terms will expire September 30, 1997. As the
nominating Chair, I do request that the new board member attend our annual retreat held
during the month of September on Clearwater Beach. The date is still to be announced
however it is normally 3:00 p.m. until 8:30 p.m. including dinner. Formal board
orientation will be provided by the Executive Director and myself.
Each of the candidates have been contacted through the nominations committee and are
each interested in the appointment. They realize the commitment is for a three year term
with the option, based on the commission, for re-appointment for an additional three
years. These names are being provided to assist the commission in my successor but in no
way am I suggesting one of these candidates must be appointed. Each of the candidates
do live within the City limits and are familiar with the Long Center operation, the City's
participation, history, and benefit to the community. Following is a brief summary of each
individual:
Mr. Clifford Voege
Mr. Voege has been an active board member, official, and parent of the Clearwater
Aquatic Team which the City co-sponsors as a youth program at the Long Center. Mr.
Voege has a strong desire to serve in this capacity due to the benefit the facility has
provided his family through competitive swimming. He is a captain with the Sheriffs
Department and a past president of the C.A.T Board of Directors.
1501 N. Belcher Road,Suite 225,Clearwater, FL 34625,(813)726-2181, FAX(813)797-2075
Mr. Richard Fitzgerald
Mr. Fitzgerald has a vast knowledge of the Long Center and the partnership with the City
of Clearwater due to his office as a City Commissioner. He currently serves as a member
on the Strategic Planning committee of the Long Center. He has long standing
relationships in the community through his involvement with various groups such as the
Library system, Chamber of Commerce, and Homeowner Associations.
Mr. Johnny Long
Mr. Long is a community activist and consultant in the business of accessibility to the
disabled. We understand he is a member of the City's task force for coordinating the
accessibility of the City's buildings. He is wheelchair bound due to a DUI accident in
1992 and has since become interested in computer programming and service whereby he
volunteers as an instructor and class coordinator at his church and several lower income
areas. Mr. Long assisted the Long Center and our architect in creating an A.D.A. plan for
the facility.
The Nominating Committee will be presenting recommendations at the May 27, 1997
Board meeting so I would appreciate the Commission's response before hand so I can
contact the candidate properly.
In closing, I would like to say thank you for the opportunity to serve this community in
the capacity of a board member for the Long Center. It was a rewarding experience for
me personally and the City should be proud to be a part of this wonderful partnership. If I
am able, I plan to stay involved on some of the committees which I have been active on.
Respectfully submitted,
William Chisholm, Chairman
Nominating Committee
February 19, 1997
Mark Abdo
Executive Director
Long Center Foundation �rj/
i
Dear Mark:
Reference your request for a quick"bid', please accept the following:
Personal Clifford F. Voege 8-6-48
Married - Sherri Voege- 25 years
Two children
Resident City of Clearwater- 10 year
Resident Pinellas County- 22 years
Veteran- United States Army Infantry 1967-1969
Past President: State University Veteran Assoc.
State University College, Farmingdale, NY
Clearwater Aquatics
National Certified US Swimming Official
(stroke and turn)
Education AA Police Science- 1971
State College, Farmingdale,NY
Bachelor- Criminal Justice 1973
New York State University College,Buffalo,NY
Masters Candidate- Criminal Justice
University of South Florida
Graduate of Senior Leadership Course
FL State University- 1992-1993
Professional Captain-Pinellas County Sheriffs Office
Presently Commander, Criminal Investigation Division
Formerly Commander Patrol District Stations and Law
Enforcement Personnel and Training Units.
•
RICHARD A. FITZGERALD
2686 BRATTLE LANE
CLEARWATER, FLORIDA 34621
(813) 786-6295 (tel)
(813) 786-5237 (fax)
PERSONAL: Born and raised in Dallas, Texas
Married to Clearwater Attorney Urith Williams Fitzgerald; no children
EDUCATION: BA University of Texas
MS George Washington University
CIVILIAN Certified Orthotist with family orthopedic appliance business
EMPLOYMENT: (Dallas, Texas)
MILITARY United States Army 31 years, retiring March 1, 1985 with rank of Colonel
CAREER: Viet Nam Veteran (Served two tours in Viet Nam).
Assignments included tours as Provost Marshal and command positions from grade
of Captain through Colonel including 10 years in Washington D.C. assigned to
the Department of Army Staff in policy-making and managerial positions
involving personnel management and budgetary considerations:
- Served as Commander of the Washington District, Criminal Investigations
Command responsible for felony investigations in the Capitol Region.
- Commanded the European Region of the Criminal Investigations Command, an area
encompassing all of Europe, the Mid East and Upper Africa. Responsibilities
encompassed all aspects of Personnel and Budget and included the major
activity of supervising the US Army War on Drugs.
- Served as Presiding Officer on the Army Discharge Review Board charged with
being the Appellate Authority for the Secretary of Army in cases of less than
fully honorable discharge.
LOCAL & Commissioner, City of Clearwater (1989-95)
REGIONAL Vice Mayor (1990-91, 1992-93)
GOVERNMENT: Clearwater Representative, Tampa Bay Regional Planning Council (1989-95)
Secretary-Treasurer (1994)
Transportation Committee Chairman (1993-94)
Budget Committee Chairman (1994)
Clearwater Representative, Suncoast League of Municipalities (1989-95)
Board of Directors (1989-95)
President (1992-93)
Clearwater Representative, Pinellas County Mayors Council (1990-95)
Sign Committee Vice Chairman (1991-92)
Pinellas County Library Cooperative Board of Directors - Elected to 3 year term 1995
Chairman (1996-97)
City of Clearwter Pension Advisory Committee (1996-present)
City of Clearwater Airpark Task Force (1997)
Richard A. Fitzgerald
Page 2
CIVIC President of the Clearwater Coalition of Homeowner Associations (1988)
ACTIVITY: City of Clearwater representative on the Citizens Advisory Committee to the
Metropolitan Planning Organization on transportation (1987-89)
Member of the Clearwater Comprehensive Traffic Plan Review Committee (1989)
Citizens for a Better Clearwater ( a founding member) (1988-present)
Non-business member, Greater Clearwater Chamber of Commerce (1986-present)
Economic Development Committee (1988)
North Area Council (1986-present)
Government Affairs Committee (1986-present); current Chairman (1996-97)
Board of Directors (1996-present)
Chairman, 1986 task force which won Commission support for the building of
Clearwater Countryside Library
President, Countryside NorthRidge Homeowners Association (1988-89)
Coordinator of Neighborhood Watch (1986-90)
Clearwater Library Foundation (1996-present)
Friends of the Clearwater Library (1986-present)
TROA, Mid-Florida Gulf Coast Chapter, President (1988)
TROA, Clearwater Chapter (1986-present)
Military Order of the World Wars (1987-present)
Countryside Lions Club (1986-present)
All Saints Catholic Church Finance Committee (1991-present)
Mr. Countryside (1996-97)
0 4.4 : 1 HN1 L_E1i, I:
joiiN Y LONG
CONSIDERATION- MEMBER OF ?HE BOARD OF DIRECTOR
OF Tilt;
1Mpnnl ----t -1969...x473 Crrace Church Verailimtiuu
Kaundadap� Jttaey Cit.', -
Rehabilitation Consultant � 10 units to 512
Increased rehabilitation rentals properties
units $183 million project
• Local banks surrendered properties too non-profit.
• Federal&local governments provided low-interest loans.
1973-76 Model Cities Housing Services do Information Services-
J.C..N.J.
Executive Director
• Provide housing cowu r.liug, to barb city & county residefC4St
purchases&foreclosure avoidance. h for new and rehab.
• Develop 10 year housing growth p &policy
I1giii rri Itr rlc. �wd1�ld- A !!
■ Implc•u�ted training course inc
profitable purchases.
1975-82 Jersey City Redevelopment Agency jitney City,N.J.
Assistant Director ol.Rehabilitatian -- Retired
I. Expanded rehab-specialist ream&aw CO to 100 representative*.
• Tripled division rehab projects for each rehab,specialist
• Expanded homeowner sales to inciudk nos market ac Qun the
A...charea thu dorl ITRYLN NQM$
Carter Administration. Authored the New Jemmy's /rowans
Assistance Project wed and
• 1982-84 D.M.I. Consultant¢, Jersey City,rya N J. a
operated a H.U.D. approved housing counseling agency.
. 198942 New Fuwktaiu ReatawaM & Lounge, Clearwater,
FL.; owned and operate* we business; with a yearly t.aeL flvw•vi
$375.000 per year.Sold the business after car accident.
▪ 199547 Chairman,Clearwater,FL Americans with Disabilities
• 1996-97 Member,YAR(Youth Are Resources)Board of Director
• 1996-97 Memb-et of Clearwater,Fl.Community Relations Booth
2315 MIxNEO A OAD• g14 SSE (S13) 496-9319
1969-1970 E$seyc County Co lictge! Newark,NJ-
1970- 1973 St. Peter's College Jersey City,N.J.
*Business Administration&Marketing
1994-1995 St. Petersburg Junior College Clearwater,FL.
1995-1996 Abilities of Florida Clearwater, FL
*Computer Sciences-AutoCAD trained _
56 months of higher t4pcation
INTERESTS:
GARDENING, CARPENTRY, COMPUTERS
PERSONAL INFORMATIONS
_ .
Married for 30 years with 2 children
10O%service connected disabled since Viet Nsun War
wheelchair-bound since 1992—D.U.I.accident
Owner/ D.M.L Consulunta
2315 Minneola Road,
Clearwater,F1.34624
(813)796-9319-Fax 724-3529)
"liciping governments&businesses accommodate
The Disable Conununity"
- -
2
••
"
RESOLUTION NO. 97-16
A RESOLUTION OF THE CITY OF CLEARWATER. FLORIDA. ASSESSING THE
OWNERS OF PROPERTY THE COSTS OF HAVING MOWED OR CLEARED
THE OWNERS' LOTS.
::< (Q G\.
WHEREAS, it has been determined by the City Commission of the City of Clearwater that,
for the purpose of promoting the health. safety and general welfare of the citizens and residents of
the City. real property within the City should be cleared of weeds. rubbish, debris and other
noxious material; and
WHEREAS. notice pursuant to Section 20.38, Code of Ordinances, was provided to the
owner of each of the lots listed In Exhibit A, and the notice required each property owner to causa
the violation to be remedied or to file a notice of appeal within 10 days after the date the property
was posted; and
WHEREAS, the property owners have failed to take remedial action within the time
provided and have failed to file a notice of appeal within the time allowed. or appealed the notice
of violation but failed to take remedial action within the time provided by the Code Enforcement
Board. and it became necessary for the Cfty to take remedial action; and
WHEREAS. the owner of each lot listed on Exhibit A has been provided with a notice and
opportunity within which to pay the costs and administrative charges set forth on Exhibit A. but no
payments have been received; now. therefore.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER. FLORIDA:
Section 1. The City Commission finds the preamble hereof to be true and correct.
Section 2. The City Commission hereby assesses a lien upon each parcel of real property
listed on Exhibit A for the actual costs of mowing or clearingl plus administrative costs, as shown
on Exhibit A.
Section 3, The City Clerk is hereby directed to prepare a notice of lien against each
property listed on Exhibit A and to record the same in the public records of Pinellas County.
Florida.
PASSED AND ADOPTED this
day of
11997.
Rita Garvey
Mayor-Commissioner
Approved as to form and
legal sufficienCy:
9~r=-
John Carassas
Assistant City Attorney
Attest:
-
'" . ~ .. . .
Cynthia E. Goudeau
City Clerk
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"
RESOLUTION NO. 97-17
~G b.
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, RECOGNIZING AND SUPPORTING THE
PINELlAS COUNTY METROPOLITAN PlANNING
ORGANIZATION'S DESlGNA TION OF THE WEEK,
OF MAY 12 FOR ITS "HANG UP YOUR KEYS"
PROGRAM; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Pinellas County Metropolitan Planning Organization
(MPO) has In the past designated a week in May to promote people going to
work using such alternative modes of transportation as vanpoollng, carpooling.
buses, bicycling or walking; and
WHEREAS. the MPO intends to conduct that program this year for the
week of May 12 with the cooperation of not only transportation agencies but also
municipalities and the Board of County Commissioners; and
WHEREAS. the MPO's objective is to reduce single occupant vehicle
(S.O.V.) travel; and
WHEREAS, the Bay Area Commuter Services in cooperation with the st.
Petersburg Transportation Management Initiative and the Gateway
Transportation Management Initiative propose to be the lead agencies for the
activities of a program entitled "Hang Up Your Keys. . . Don't Be a S'.O.V.;" and
WHEREAS, the Bicycle Advisory Committee has previously conducted
activities relating to bike to work in that same time and has concurred with this
proposal; now, therefore,
,
BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF CLEARWA TERI FLORIDA:
Section 1. The City of ClealWater hereby recognizes the MPO's IIHang
Up Your Keys. . . II program to reduce single occupant vehicle travel for the week
of May 12 and supports the activities that are proposed.
Section 2. this resolution shall take effect immediately upon adoption.
.
.
PASSED AND ADOPTED this
day of
, 1997.
Rita Garvey, MayorMCommissloner
Approved as to form:
_tlJ-AL .
Pamela K. Akin. City Attorney
Attest:
Cynthia E. Goudeau, City Clerk
Resolution No. 97-17
,
,.
MP~ ~~;~~~~L~~~~TpYLANNING ORGANIZATION ~ -e. :- d.ce. 6.
,V 14 South Fort Harrison Avenue Clearwater, Florida 34616 (813) 4644751
February 14, 1997 ,
~<y
TO: Mayors of MUnldpalltles
COPIES TO:
COMMISSION
FEB 21 1997
t-'hC.;)\:J
CLERK I ATTORNEY
The MPO has declared the,week of May 12, 1997 as a time for people to "Hang Up Their
.Keys.;." and to use an alternative means of transportation to get to work. These alternatives could
be vanpooling~ carpooling, taking the bus~ riding a bike, walking, or in fact any combination that
someone might come up with.
In this day and age of reliance upon the automobile while there are also other alternatives, it seems
very appropriate to provide people an opportunity to experience these alternatives. The attached
. resolution not only declares the week of May 12 for that purpose but also recognizes the Bay Area
Commuter Services, St. Petersburg TMI, and Gateway TMI as the lead agencies to organize
activities and to promote the ideas of this program.
The MPO recommends that your city recognize not only the week of May 12 as proposed but to
also support the activities that will be proposed as part of the program. Our MPO firmly believes
that this is one of ~e answers to our growing transportation demands of the future.
. :1...... . ~ '.
..[: ,
'." ','"
Pin .:ounty
Metropolitan Planning Orpni?ation
: ~.
?:(';'..':' :;l3, ;t~:, '
~ ... . ~ n< ..,.} $,
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' " " i'.. .t'I~;." ~
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Attachment
oc: Jim Law. BACS . ,.
Eric Carlson. SL Petersburg TMI
Sunita Krell. Gateway TMI ,.' ,'. '
~ck."4'.
PINELLAS AREA TRANSPORTATION STUDY
I, . .
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MPO #97-1
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A RESOLUTION OF TIlE PINELLAS COUNTY MPO
AUTHORIZING THE -HANG UP YOUR KEYS...DON'T BE AN S.O. V. - PROGRAM
,FOR THE WEEK OF MAY 12,1997
WHEREAS. the MPO in the past bas designated a week in May to promote people going to work using
such alternative modes of transportation as vanpooling, carpooling, buses, bicycling, or
walking:; and
WHEREAS, the MPO intends to conduct that program this year for the week of May 12 with the
cooperation of not onI)' tranSlXlrtation agencies but also cooperation 'with the municipalities
and the Board of COUDty Commissioners; and
WHEREAS, the MPO's objective is to reduce single occupant vehicle (S.O.V.) travel; and
WHEREAS, the Bay Area Commuter Services (BACS) in cooperation with the St. Petersburg TMI and
the Gateway TMI propose to be the lead ageocies for the activities of a program entitled
'-Hang Up Your Keys.. ,Don't Be a S.O.V. -; and
WHEREAS, the Bicycle Advisory Committee has previously conducted activities relating to bike to
work in that same time and has CODCurred with this proposal.
,
NOW, TIiEREFORE, BE IT RESOLVED that the Pinellas County Metropolitan Planning Organization,
duly assembled in regular session this 12th day of February, 1997, declares the week: of
May 12, 1997 as a time for peq>le to "Hang Up Your Keys...Don't Be a S.O.V.- with the
intent of promoting alternative meam of getting to wort such as carpooling, riding the bu.!,
riding a bike, or walkin,.
BE IT FUR1llER RESOLVED that tho MPO encourage! the municipaJidC! aDd County CommJ.",ion to
recognize this week and support the activities that are proposed for the IlHang Up Your
Keys... · program.
A'ITEST:
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PRELIMINARY AGENDA
Clearwater City Commission Worksession - 9:00 A.M. - Monday, March 3, 1997
Municipal Services Building - Cvlew Studio - 3rd Floor
1. Service Awards
II. Convene as CRA
Ill. Convene as Pension Trustees
IV. Reconvene Worksession
PUR PURCHASING
Two rear loader refuse collection trucks, Crane Carrier Corp., $220,440, funding provided by
City's master lease-purchase agreement (GS)
One jaws truck, Fountain Motors, Inc., $76,987, funding provided by City's master lease-
purchase agreement (GS)
One 9 yard concrete truck, Gator Ford Trucks, $126,549, funding provided by City's master
lease-purchase agreement (GS)
Contract extension, front.end loading refuse containers, Wastequip Industrial, d/b/a Industrial
Refuse Sales, 3/7/97-3/6/98, est. $115,190 (SW)
Aluminum sulfate water treatment chemical, General Chemical Corp., 3/7/97-2/28/97, est.
$59,500 (EN)
Sulfur dioxide water treatment chemical, Allied Universal Corp., 3/7/97-2/28/98, est. $60,307
(EN)
Renovation of Holt Swimming Pool, Cox Construction Company, $40,887.50 (PR)
Declare items from General Services/Fleet Administration surplus to city needs; approve disposal
through Tampa Machinery Auction (FN)
Declare asset listings from WOW Investments, Inc., d/b/a "The Gym" surplus to city needs;
authorize disposal through on-site auction services from auctioneer to be determined (FN)
FN FINANCE
1. Res. #97-12 - providing for termination of parking facilities lease for the Park Street Garage,
dated 8/28/86, with the CRA
GS GENERAL SERVICES
1. City Hall renovations status report
CM ADMINISTRATION
1 . Beach Issues
a) Next steps to establish beach eRA
b) Information re cost & outside assistance needed for Mandaly streetscape
2. First Quarter Budget Review
EN ENGINEERING
1. Authorize previously JPA with FOOT to construct new airplane hangars at Clearwater Airpark;
Res. #97-09 - authorizing execution of Supplemental JPA No.2 with FDOT
2. Joint Project Agreement (JPA) construction modification with FOOT for SR60 (Gulf to Bay Blvd,),
est. $22,077.30 (Consent)
3. C.O.#1 to Reconstruction of Highland Ave., from north of Gulf to Bay Blvd, to north of Sunset
Point Rd., to Overstreet Paving Co., Largo, FL, increasing amount by $117,564.90, for new total
$4,398,634.46; approve time extension of 54 days
3/3/97
1
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4. Modification to Work Order to Post, Buckley, Schuh and Jernigan, Inc., for additional engineering
design required by FOOT for Drew Street Widening Project, from Highland Ave. to NE Coachman
Rd., increasing the amount $59,065 (Consent)
CP CENTRAL PERMITTING
1, Variance(s) to Sign Regulations for property located at 23660 US19N, Sec. 6-29-16, M&B
41.01, 41.02, 41.04, 41.05 & 41.06 (Branch Sunset Associates, Ltd.: COMP USA, The
Computer Superstore, SV97-01)
2. land Development Code Rewrite Briefing (WSO)
ClK CITY CLERK
1 . Neighborhood & Affordable Housing Advisory Board - 1 appointment
2. Long Center Board of Directors - 1 appointment
CA lEGAL DEPARTMENT
Second Reading Ordinances
1. Ord. #6123-97 - Annexation for property located at 1300 Idlewild Dr., Brooklawn Sub., Blk F,
lots 7, 8, 14-16 & part 6 (Douglas D. Rosenbaum, A97-02)
2. Ord. #6124-97 - RS-8 Zoning for property located at 1300 Idlewild Dr., Brooklawn Sub., Blk F,
lots 7, 8, 14-16 & part 6 IDouglas D. Rosenbaum, A97-02)
3. Ord. #6125-97 - Vacating W 2.5' of S 45' of 5' North/South Utility Easement lying in lot 17, Blk
I, Northwood Estates Tract F, less Southerly 5' (Bill and Stephany Broome, V96-16)
4. Ord. #6133-97 - Annexation for property located at 2995 Union St., Sec. 5-29-16, M&B 11.01
(Attention Home, Inc., A96-23)
5. Ord. #6134-97 - RM-8 Zoning for property located at 2995 Union St., Sec. 5-29-16, M&B 11.01
(Attention Home, Inc., A96-23)
6. Ord. #6137-97 - Amending Sees. 2.516, 2.517 & 2.519 establishing special public hearings for
Penny for Pine lias Tax
Resolutions
1. Res. #97-16 - Assessing property owners the costs of having mowed or cleared owners' lots
OTHER CITY ATTORNEY ITEMS
City Manager Verbal Reports
Commission Discussion Items
1 . Recap of Savannah Trip
2. Roll-out of Vision Statement to other stakeholders
3. Reupholster dias chairs
Other Commission Action
Adjourn
3/3/97
2
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RE:
Betty Deptula, ~~ Manager
William O. Bal;S:"Actlng Asslstent City Manager
February 24, 1997
City Helt Renovation ProJect Update
COPIES TO:
GOMMISS10N
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FEB-24-1997 16122 FRCJ1 CEH.. SEJ;\J I CE d=irtn N
TO
CITY.MANAGER P,B1
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GE'neral Services Department
Interoffice Correspondence Sheet
TOf
From:
Date:
FEB 2 6 1997
PRESS
CLERK I ATTORNEY
The City Hall proJect was on tIme and well within budget until 2/11197. We are
encountering a problem with the HVAC subcontractor. The subcontractor Is now
. behind schedule by approximately eight days and has numerous requests for Change
Orders.
in conJunction with Legal, Building & MaIntenance staff has informed the
subcontractor of the delays and that none of the requested Change Orders ero
acceptable tC1 the City. AU other aspects of the lob are on schedule and within the
project budget.
I will be available for tho next work session If you would like for me to present this
to City CommIssion. AddItionally, I con mako an appointment with each commissIoner
and tour the facility If you would like.
WOB/cmp
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FEB-2G-1 r:r.n 11: 03 FRCM CE-L. SERJ ICE, Att1I N
TO
CITY.MANAGER P.01
General Services Deportment
Interoffice Correspondence Sheet
i
I:
RE:
Betty Deptula, City Manager
;J1'6 .
William O. Baird, Acting Assistant City Manager
February 26, 1997
City Half Update
To:
From:
Date:
This Is the additional information you requested.
1. The 8sbestos abatement Is completed.
2. The sprinkler system on the First and Third floors Is 90% completed end Is
expectod to be on schedule.
3. The cabling Is 80% completed.
4. The fire rated storo front walls are completed.
5. Carpet Inst811atlon la beginning 2/26/97.
6. The fire exit stairs 18 completed except for -finIsh- work and handrails and on
schedule.
7. The fire damper repair/replacement Is 95% complete.
All work 18 on schedule except for the HVAC system, I am working with the sub to
correct this situation.
The project budget is edequate with no anticipated .over runs..
WOB/cmp
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BEACH eRA ISSUES
C M 1-~
1.:<~;:;:.:,;:.,<..'.:::;~:.,j.:,:Should.theCity establish a eRA for Clearwater Beach' ,U..::,. ::..::.~ ;.>:' :::.,
Yea. Cor several reasons:
e A eRA would provide important redevelopment tools for the Bench.
. The ability to acquire property for private purposes.
. Tax increment financing (TlF).
. Redevelopment plan.
. Recommended by Florida Planning Group and City staff.
. Supported by information assembled by O'Neil Planning and Design Study.
. The time appears right. there is community support for action to improve the Beach.
. The City is preparing to make a major investment in streetscaping on Mandalay Avenue
and has made major investments in Pier 60 Park and the Cleal'\\'ater Beach Marina
facade improvement; we need to capitalize on these improvements and realize a "return
on our investment."
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... ,.:..'. :' :...,. ,..:..: .,,;>.,.:. '. ... general fund if a eRA is .established? . .
Impact on the general Cund!iill result from the "loss" of revenue (for citywide projects) from the
increment of taxable dollars above the amount available in the base yeaf for the eRA While this
will occur, there are offsetting fISCal advantages oC a CRA First, the Pinellas County increment
revenue will be retained lor projects within the CRA. essentiaUy doubling the available money since
the Countyts millage is roughly the same as the City's. In addition, since there will be a set source
oC revenue for the Beach projects, lunds can be shifted to other areas of the City Cram non.increment
general fund revenue. Finally, if major redevelopment is spurred by the redevelopment plan, the
increase in franchise lees, sales taxes and other revenue sourees will be substantial; these Cunds will
not have a particular geographical area in which they must be spent.
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We believe it will or the following reasons:
. :The national economy is strong and there:is money seeking development opportunities.
. I The age and functional obsolescence of many of the hotel and retail structures on the Bench will
trigger redevelopment.
. The settlement agreement Cor the "Jim Gray property" requires this property to be developed by
the year 2003. If not developed within this time frame, the Bettlement agreement will be voided;
consequently. some significant development will most liJcely occur in the relatively near future.
.
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'.~~~;~:~~2:~jj~::"T~,~~:~'~~:~:::~ .~~)~.~;:q}~ :tt(i~"J.~\r;,~::~~~'~. W1ia~t'l. l't he'neXt ! Step' ~,.,:,:~~.;[; ~.~(!~ " . . /..::.~.:. \. ~\~"::' ~}~.1J}:) ".~; ~:;::.~~~"!;~~..~itf!~;~~~
There are several components that could be considered .tho next step":
. First. since it has been nearly a year since the initial contact, it is recommended that City
Manager Deptula contact County Administrator Marquis to ascertain continued County stafl'
support Cor CRA on the Beach.
. [{ such support is favorable, at least on the conceptual level, staff would suggest bringing
Corward a resolution to you at your next meeting to start the process described below.
. Finally. st.afl'has identified an opportunity to create a redevelopment plan at minimal cost and
under an expedited time Crame. The approach that we recommend to you is 88 follows:
. The redevelopment plan will be a joint project, utilizing both City staff and Florida
Center Cor Community Design & Research resources.
. Use of the Florida Center will avoid the need for an RFP.
. Doing this project 88 a joint stafTlFlorida Center project will result in savings of money
Bnd time, as the consultant partner will not need to .learn the ropes" in terms of the
acceptability of particular redevelopment concepts; staff retains control over the process,
while retaining the perspective of an outside consultant.
While a time Crame for plan preparation has not been negotiated, the Florida Center has previously
indicated a strong desire to participate in this project and has time available to begin the project in
April. Our contract with the Florida Center can specify a relatively quick turnaround time.
(....:.:...:.;;....'.:'.. ... .. '..i.', ".STEPS'FOR..ESm'ADLISHINGBEACH eRA....... ...:..,. '.,1
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1) A resolution establishing a finding of necessity is adopted by the City. contingent upon approval
by Pinellas County.
2} The County adopts a resolution delegating CRA powers to the City for a new redevelopment
area.
3) The City adopts an ordinance establishing a CRA.
4) A redevelopment plan is prepared.
5) The plan is received by the eRA, and forwarded to the County Cor review and approval by
resolution after a public hearing. The plan is simultaneously sent to the Pinellas Planning
Council for review under PPC Rules.
6) The CRA Plan is sent to the City Local Planning Agency Cor an advisory recommendation.
7) The plan is adopted by the CRA ~y resolution.
S) The plan is adopted by the City by ordinance after a public hearing.
9) The County approves the Redevelopment Trust Fund.
10) The City adopts the Redevelopment Trust Fund by ordinance as opproyed by the County.
2
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3.3.Q7
WSo - LAND DEVELOPMENT CODE REVISION.
SUMMARY REPORT
The Land Development Code revision process has been on extensive project
Involving the followIng groups:
. A steering Committee made up of 0 representative group of Clearwater
residents and business owners.
. Two separate Focus Groups involving both persons In the development
community and City Board members.
. Bordner survey participants.
. City Departments; in particular:
. City Manager's Office. .
. City Attorney's Office.
. Central Permitting Department.
. Community Response .Team. ,
. Economic Deveiopment Department.
. Engineering Department.
Six major changes to the Land Development Code are proposed. These are
listed below. Other significant changes are discussed on the attached pages
under each chapter and section heading.
MAJOR CHANGES
· Code organization and style ~ Plain English, not legalese. Organized with a
four chapter format: Goals; Community Character; Incentives, Tools and
Techniques: People and Processes.
o Incentives highlighted
. Differences highlighted
. Character-defining drawings
· Code focus moves from regulatory (how to make people do certain things)
to a brooder purpose:
. Education.
. Solution orientation.
. DesIgn orientation.
. A continued regulatory functIon embedded In a positive framework of
appreciation for the role that development plays In advancing our
City.
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. Board consolidation - One stop shopping for development review through
the creation of the Development Review Board that replaces functions
served by the:
. Planning & Zoning Board
. Development Code Adjustment Board
. Board or Adjustment and Appeals tor Building and Flood
. Design Review Board
. City Commission (sign variances)
. Boord consolidation - All long range planning functions to be covered
through the creation of the Planning Board that replaces functions served by
the:
. Planning & Zoning Board
. Environmental Advisory Board
CI Historic Preservation Board
. Code streamlining:
. Performance zoning - 37 CU I s to 11
. Alcoholic beverages - No change of ownership conditional use permit
required
. 40% reduction in board variance cases; 60% reduction In conditional
use cases: 50% reduction in board design revIew cases.
. Impact fees - Consolidating the collection and calculation. Future
committee to rook at the need for Clty~establlshed Impact fees.
. Parking - Consolidation of office and retail parking requirements, with
parking reduction bonus for multistory buildings.
. Deslgn.-orientatlon - Focus is on the end-product, not the process.
. Administrative design review.
. Some zoning districts have 1heir sefbacks establfshed through desIgn
review.
CODE CHANGE SUMMARY BY SECTION
GOALS
:. .. 't3h~~~cHQ'.~'fer.confatiW; ,..enerar"....J.". ".se..statements ~u$"edlo"devef....""f;'e:'"e' ":'i~tct'aV
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INTRODUCTION
GOALS
HOW TO USE THIS CODE
GUIDING PRINCIPLES
2
COMMUNITY CHARACTER
INTRODUCTION
DESIGN GUIDELINES
SIGNS
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LANDSCAPING
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TREE PROTECTION .
PROPERTY MAINTENANCE STANDARDS
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SPECIAL DOWNTOWN DEVELOPMENT STANDARDS
.~~NDOWnfowrfFARlher.hfarid'aen$r '.::bOhuses:an(fClevekiria:.slfeetaes.~'.n':$tQn~iUkR;
SCENIC/NONCOMMERCIAL CORRIDORS
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INCENTIVES, TOOLS AND TECHNIQUES
INTRODUCTION
DEFINITIONS
. . .Few.'er. definitions. If the. meanings were in the dictionary end the dicUOnory definitions: .
. served c.vr urposes. we dro .. ed the definitions in the code .. .. .. .... .
3
ZONING
PARKING
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BUilDING CODES
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CLEARING AND GRUBBING
, TEMPORARY USES
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NONCONFORMITIES
IMPACT FEES
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UNITY OF TiTlE
SPECIAL REQUIREMENTS
. SIDEWALK CAFES AND SIDEWALK VENDORS
. . SMAll-SC J',lE OUTDOOR DISPLAYS
I~N:~~smon;$coJe':ovtd~:dI$pfOY$'.oUoWed.with6ut:':CoridUio~:a).V$'e permit .:.< ~;::.:.:}:.,>:\::::."I
. DUMPSTER SCREENING
1-:.'. New sectlcm. .:. .establrshes screenh,g standards conststent with eUy program ,.'.,... I
4
. sITe LIGHTING
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. SPECIAL ENVIRONMENTAL REQUIREMENTS
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. AIRPARK REQUIREMENTS
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. SPECIAL SETBACKS
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. FENCES AND WALLS
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. HEIGHT BONUSES
. OUTPARCELS
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. SIDEWALKS
. SPECIAL PROHIBITIONS IN RESIDENTIAL AREAS AND RIGHTS-OF.WA Y
r"HtcoosoUdOtes 'iequ(rernent$':fof',Vartour'n.ulSarice. t)i~ sItUations i}f:?\~~ F::\-~ :::yt-:~':;,.>/(>?~' I
. SITE ACCESS
l...,.: New. section. addressIng .access end driveway Issues
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. TELECOMMUNICATIONS TOWERS
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. ADULT USES
PEOPLE AND PROCESSES
INTRODUCTION
PEOPLE
. THE CITY COMMISSION
· PLANNING BOARD
. DEVELOPMENT REVIEW BOARD
. MUNICIPAL CODE ENFORCEMENT BOARD
. CITY MANAGER
. CITY AlTORNEY
. DEVELOPMENT CODE ADMINISTRATOR
. BUILDING OFfiCIAL
. CITY ENGINEER
. CITY STAfF MEMBERS
. HEARING OFfiCER
PROCESSES
. HEARING TYPES
. APPEALS
. DECLARATORY RULINGS
. ANNEXATIONS
. DEANNEXATION
. REZONINGS
. LAND USE PLAN, AMENDMENTS
. PLANNED DEVELOPMENTS
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.
CONDITIONAL USES
VARIANCES
MINOR VARIANCES
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. DESIGN REVIEW
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. SITE PLANS AND PLOT PLANS
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. SUBDIVISION PLATTING
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. BUilDING PERMITS
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. OCCUPATIONAL LICENSES
. LAND DEVELOPMENT CODE TEXT AMENDMENTS
. COMPREHENSIVE PLAN TeXT AMENDMENTS
. TRANSFER OF DEVELOPMENT RIGHTS
.;;~Ufocu$.'on envJron'mental protacfJon and beach redevefopmenf.furicllons
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. DEVELOPMENT AGREEMENTS
~.\~~'MtJCii'~m": 'et:";"oc'ess :;;:fewer.'sfe.' ""s\ f)r:'~),;'~: {::i:." : ,:\}/::.',',:::.~~r::~;':\':.J'::r)/: ~{F: ~!.':::'~y'+?W?T:::"
. VESTED RIGHTS
. CONCURRENCY MANAGEMENT
. AGREEMENTS TO ANNEX
. DRI'S
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SAMPLE AGENDA
CITY OF CLEARWATER
PLANNING BOARD
Re.cv
CP::(
3.3..17
PUBLIC HEARINGS - ANNEXA nON, REZONING, LAND USE PLAN, AND
COMPREHENSIVE PLAN AMENDMENTS
(sclf.-explan.atory - required by state statutes)
PUBLIC MEETINGS
(could include neighborhood plans, historic preservation grants and projects, zoning studies,
and various special projects directed by the City Commission) ,
METROPOLITAN PLANNING ORGANIZA nON (MPO) UPDA TEIINPUT
(update/input on upcoming MPO meeting agenda)
ENVIRONl\IENT AL UPDATE
(environmental pennitting or planning projects of interest)
PUBLIC WORKS CONSTRUCTION PROJECf UPDATEllNPUT
(City or other public agency construction projects - update/input)
{NOTE: ,THIS BOARD WOULD CONSOLIDATE FUNCTIONS OF THE ENVIRONMENTAL
, ADVISORY, BISTORIC PRESERVATION AND PLANNING AND ZONING BOARDS}
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SAMPLE AGENDA
CITY OF CLEARWATER (2..~.s-v 3..3. cr7
DEVELOPMENT REVIEW BOARD c R ~
PUBLIC HEARINGS - CONDmONAL USES, PLANNED
DEVELOPMENTS
PUBLIC BEARINGS - VARIANCES (INCLUDING SIGN AND BUILDlNGIFLOOD VARIANCES)
PUBLIC HEARINGS - LAND DEVELOPMENT CODE AMENDMENTS
DESIGN REVIEW - LARGE SCALE CASES/APPEALS
{NOTE: THIS BOARD WOULD CONSOLIDATE FUNCTIONS OF THE BUILDINGfFLOODt
DESIGN REVIEW. DEVELOPMENT CODE ADJUSTMENT. AND PLANNING AND ZONING
BOARDS}
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Additional Information
. was provided with this
item (#CP2)
See. Official Records
Reports/Studies
, , worksession date 3/3/97
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Vision Communication
,Who: Employees, Citizens, Visitors. Region, NationlWorld, Media, Chambers,
Homeowners, Elected Officials. Board Members
What: We're committed, quality services and quality City, how it will affect
employees. what we will see happening as a result of the vision. the vision will
remain current - not.remain on a shelf, our expectation of employees, spirit of
cooperation, communicate team cooperation, this is a place to prosper. '
How: Anyway available, newsletter, when-ever where-ever possible - face to
face, in print, posted, c-view, cards to hand out, video, before City Commission
meeting, on important documents, through community involvement. on city
brochures, in a way that compels budget, consistent message and
understanding but tailored to each audience. '
Some suggestions: Roll out to employees in small group meetings; possible
celebration in Coachman Park as a second step; choose key stakeholders and
pilot with a cross-section of them: selected boards. chamber, hoteliers, coalition
of homeowners; citizen groups; media.
What: values; pride; events; vigor; business friendly; future direction;
enthusiasm; the image.
, Why: celebration; buy-in; create momentum and commonality; aligning vectors;
inclusion; to share it with the community and have it become part of the broader
perception of the community; clear direction; change perceptions.
When: ASAP; repeatedly; on..going actions repeat values and visions; soon,
employees first; before the budget process.
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