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09/07/1995
AGENDA .-. . . ." , ' . ,.. . ~ .,. c . 1<. , :~ 'I, : '\;." . " . (, " . , , , ~~-ri''''-II..,",'' ~ ~,,+' .~ -0.(-", - ' , " . . ~ ' " , ~. '. .-- ~,. .,.. , ' DATE Cf- 1-Cl? , .. f ~ ~ 1 } 1 , rcfz tftf 0 \ I ~ 11 ~ '! '. ,'; (- c.,".. ~ < 'I' .". I"' .. ~~ . ; " ~,,< . ,', ~~~IIl-::",?~''''~'~c'''...~. ...~.. I .... 1 , " . . =d~! " CITY COMMISSION MEETJNG 9 '1 95 Note: q.. 5, 1s Preliminary (Worksession) agenda and paperwork that ",as in package initially but 'then not continued onto Thursday.s agenda is at the back of this agenda pack~ Fcf(otJ/ \ l ~ \, ::t~T ~". , " ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING Thursday, September 7, 1995 - 6:00 P.M. - Chambers Welcome. We are glad to have you join us. If you wish to speak please wait to be recognized, then state your ~ and address. Persons speaking before the City Commission on other than Public Hearing items shall be limited to 3 minutes. No person shall speak more than once 'on the same subject unless granted permission by the City Commission. ANY PERSON WITH A DISABILITY REQUIRING REASONABLE ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING, SHOULD CAll 813/462-6684. 1. Invocation 2. Pledge of Allegiance 3. Service Awards 4. Introductions and Awards 5. Presentations a) Bordner Survey re Cview b) Bordner Survey re Beach 6. {Cant. from 8117/95) Memorial Causeway Bridge Feasibility Study - accept report in order to set "groundwork" for project, direction requested to proceed re funding source & future design study type 7. Approval of Minutes ~ Regular Meeting 8/17/95 8. Citizens to be heard re items not on the Agenda (maximum of 30 minutes) 1. Father Edward J. Mulligan, St. Brendan's Catholic Church. 2. Mayor. 3. None. 4. None. 5 a) Report given. bl Report given. 6. Accepted report, provided direction to proceed with SEIR process, evaluate at significant points. 7. Approved as corrected. 8. Glen Johnson questioned if there might be any reconsideration of his proposal re use of the existing Clearwater Pass Bridge. Bob Clark expressed concerns re the current & proposed zoning of the property on which the tower is proposed to be placed. Requested a referendum as would be required if proposed zoning of Recreation/Open Space was in place. To be discussed at next Worksession. Rev. Floyd Erwin stated Susan Smith has been forgiven by God; Mrs, Clinton needs our prayers; all members of the party that went to China should have a physical; Tide can cause an infection that can be mlsinterpretered 8S molestation. Bob Wright urged going forward with Reclaimed Water Syste. Breck parker spoke in favor of full time Commissioners. Curtis Jenny spoke in opposition of proposed tower. Jack Alvord announced formation of Save our Neighborhoods Fund. Patricia Parker questioned if the Commission was required to follow city codes & plans; expressed concern that if not, may end up in court spending taxpayers money. 1 ~ J 'I '. ~~ " ;j ;: , :~ ;1 'i ~ ~ ~ j 'i t 9/7/95 1 'I fT''''r.r>'''' . + " PUBLIC HEARINGS All individuals speaking on public hearing Items will be sworn-in. Not Before 6:00 P.M. Variance & Rezoning public hearings: Staff states and summarizes reasons for recommendation (2 minutes). Applicant presents case. Witness may be cross-examined (15 minutesl. Staff presents further evidence. May be cross-examined (10 minutes). Public comment (3 minutes per speaker). City Commission discussion, and may question any witness. Applicant may call witnesses in rebuttal (5 minutes). Conclusion by applicant (3 minutes). Decision. 9. Public Hearing & First Reading Ord #5893-95 - RPD Zoning for property located at 1551, 1555, 1559, 1563, 1567 & 1571 Druid Rd., Druid Groves Sub., Blk A, Lots 1-6 & 112 vacated street (Clearwater Community Hospital, Z95-06) 10.Public Hearing & First Reading Ords #5891- 95 & #5892-95 - Land Use Plan Amendment to'lnstitutional & P/SP Zoning for property located at 1920 & 1924 Douglas Ave., Sunset Point 2nd Addition, Blk G, Lots 26 & 27 (Hellenic Orthodox Traditional Church of America, LUP95-22, Z95-05) 11 . Public Hearing & First Reading Ords #5901- 95 & #5902-95 - Land Use Plan Amendment to Commercial General & CNG Zoning for property located at 1105 Engman St., Greenwood Park No.2, Blk E, Lot 31 (Dorsey, LUP95-25, 295-07) 12. Variancels} to Sign Regulations for property located at 1284 S. Missouri Ave., Sec. 22-, 29-15, M&B 21,15 (Frederick & Evelyn Dunn I Art Warehouse, SV95-38) 13. Variance(s) to Sign Regulations for property located at 3166 McMullen Booth Rd., Bethel Lutheran Church, Lot 1 (Bethel Lutheran Church, SV95-36) 14. (Cont. from 8/17/95) Variance(s} to Sign Regulations for property located at 2632 Enterprise Rd. (Europa of Countryside, A Condominium, SV95-33l - Request to Cont. to 10/5/96 9/7/95 9. Approved. Ord. #5893-95 passed 1 st reading. 10. Approved. Ords. #5891-95 & #5892-95 passed 1 st reading. ! \. t ~ ! i '/ I' ,1 :; ~ I ~ , ~ " } . > 11. Approved. Ords. #5901-95 & 5902-95 passed 1st reading. 12. Approved 64 sq.ft. area variance to allow attached signs with an area of 1 28 sq. ft. subject to the condition there shall be no freestanding sign placed on this property. 13. Approved 4.5' setback variance to allow a freestanding sign O.5t trom McMullen Booth Road r-o-w subject to standard setback condition. 14. Continued to 10/5/95. 2 ....... -~ '.. 'lo.~ .', " ...... . '.'.'... Administrative public hearings: Presentation of issues by City staff. Statement of case by applicant or representative (5 minutes). ' Commission questions. Comments in support and in opposition (3 minutes per speaker). Commission questions. Final rebuttal by applicant or representative (5 minutes). Commission disposition 15.Public Hearing - Res. #95-69 - approving public improvements benefiting property in City's Special Assessment District No. 95.1, levying special assessments for cost thereof on property in said district, confirming final assessment roll, & confirming City's intent to issue bonds to finance the project (FN) , 6. Public Hearing - Res. #95-70 - setting forth City's intent to use the uniform ad valorem method of collection of a non-ad valorem assessment for Special Assessment District 95-1 (FN) 17. Not Public Hearing - First Reading Ord. #5906-95 - providing for issuance of not to exceed $1,400,000 Special Assessment Bonds, Series 1995 to pay casts related to burying of power lines & installation of street lighting along Gulf Blvd. on Sand Key (FN) 18. Public Hearing - Res. #95-61 - authorizing "placement of liens on properties for unpaid utility bills (FN) 19.1995/96 Budget (eM) a) First Reading Ord. #5912-95 - millage rate b) First Reading Ord. #5913-95 - Operating c) First Reading Ord. #5914-95 - CIP 15. Approved. Res. #95-69 adopted. 16. Approved. Res. #95-70 adopted. 17. Approved. Ord. #5906-95 passed 1 st reading. " I 1 I I 1 ~ ~ ~ ., a I' ,/ l ~ " .. ( ~ '. 18. Continued to 9/21/95. 19. Approved. Ords. #5912M95 & #5913-95 passed 1 st reading. Ord. #5914-95 passed 1st reading as amended. Public Hearing - Second Reading Ordinances 20.0rd. #5741-95 - land Use Plan Amendment 20. Continued to 9/21/95. to Commercial General for property located at 509 Bayview Ave. and 508 Meadow lark lane, Town of Bay View alkla McMullen Bayview Sub., Blk 3, part of lots 1 & 2, and S 1/2 of vacated street abutting N side of lots, 0.70 acres' m.o.l. (R. Roy Meador, lUP93-43) - To be Cant. 30 days 9/7/95 3 ~.~ ..' 21.0rd. #5742~95 ~ CPD Zoning for property 21. Continued to 9/21/95. located at 509 Bayview Ave., 508 Meadow lark lane, and 3009 Gulf to Bay Blvd., Town of Bay View a/k/a McMullen Bayview Sub., Blk 3, part of Lots 1 & 2 and Bayview City Sub., Lot A, and vacated street r-o-w between Lot A and Lots 1 & 2 of McMullen Bayview Sub., 1.02 acres m.o.l. (R. Roy Meador, Z93~54) - To be Cont. 30 days 22.0rd. #5820~95 - Amending Sec. 42.34 - 22. Ord. #5820-95 adopted. lDCA re parking space formulae (LDCA 94- 28) 23.0rd. #5890-95 - Amending the provisions of 23. Ord. #5890-95 adopted. Div. 3 of Art. 5 of the City's Code of Ordinances, adopting a revised Employees' Pension Plan, providing for a referendum election relating to the pension plan 24.0rd. #5894-95 - Relating to Franchise 24. Ord. #5894-95 adopted. Agreement with,Time Warner Entertainment- Advance/Newhouse Partnership, to amend the agreement to extend the term of the franchise for a period of 3 months, ending on 11/1/95; amending Ord. #2085 increasing the franchise fee paid to the City to 5 % 25.0rd. #5915-95 - Relating to Salary Increases 25. Continued to 9/12/95. for the Mayor and Commissioners; amending Sec. 2.263 (to be Cant. to 9/12/95) l K ~ ~ I; 26. - Citizens to be heard re items not on the Agenda CITY MANAGER REPORTS ~ t, i j t 'I ! j , I , I David Campbell suggested the City ask the County to enter into an interlacal agreement re annexation of enclaves in exchange for the reclaimed water the County is requesting. CONSENT AGENDA (Items #27-44) - Approved as submitted. The following items require no formal public hearing and are subject to being approved in a single motion. However, any City Commissioner or the City Manager may remove an item from the Consent Agenda to allow discussion and voting on the item individually. 27. Contract for radio maintenance for Fire Department's 800 MHz Emergency Dispatch Radio System to Motorola, Inc., for the period 10/1/95-9/30/2000, at an est. annual cost of $8,754, for a total est. $43,770 (FD) 28. Purchase of property, casualty, liability, workers' compensation, & flood insurance coverage in an amount not to exceed $820,000 for FY 1995/96 (FN) 9/7/95 4 - " 29. Rescind 1/19/95 action re contract award to Sunshine Chevrolet-Oldsmobile of Tarpon Springs, Inc. for purchase of three 1995 Chevrolet 1/4.ton maxi.cab pickup trucks for $44,937; ratify and confirm Deputy City Manager's emergency purchase of three 1995 Ford 1/2-ton pickup trucks from Duval Ford, Jacksonville, FL, for $43,897; financing to be provided under City's master lease-purchase agreement (GS) 30. Ratify/Confirm City Manager's emergency purchase of 1 street sweeper from Florida Municipal Equipment, Lakeland, FL, for $105,890; financing to be provided under City's master lease- purchase agreement (GS) 31. Purchase of 142 Orion mobile radios from Ericsson/GE, Tampa, FL, for $446,446; financing to be provided under City's master lease-purchase agreement (GS) 32. Contract for satellite copy machines, services & related supplies (excluding paper) to Xerox, Tampa, FL, for the period 11/1/95-10/31/96; at an est. $68,000 (1M) 33. Purchase of an Odetics Prophet II-P video playback system from Odetics Broadcast, Tampa, FL, for $135,858; authorize lease purchase through City agreement (1M) 34. Contract for Jack Russell Stadium conditioning / strengthening building, storage building, & for Carpenter Field maintenance building to Grosz - Stamper Construction, Inc.; for $184,276.25 (PR) 35. Contract for Jack Russell Stadium elevator & ramp to Grosz - Stamper Construction, Inc., for $146,400 (PR) 36. Contract for hauling of rock, sand & sheH to be picked up at various mines & delivered to the City by Norred Trucking, Inc., Tampa, FL; during the period 10/1/95-9/30/96, for $4.75 per ton for rock & sand, and $4.50 per ton for shell; at an est. annual cost of $56,000 (PW) 37. Renew existing contract for parking attendant services at Pier 60 & 2 S. Gulfview parking lots with Republic Parking Systems, Chattanooga, TN, for the period 10/1/95-9/30/96, for $260,610 (EN) 38. Contract for 1995 Sanitary Sewer Restoration to Madsen/Barr Corp., Inc., Longwood; FL; for $651,362.50 (EN) 39. Contract for Del Oro Storm Replacement - Phase I to Overstreet Paving Co., Largo, FL, for $874,221.75 (EN) 40. C.O.#1 to Marina Fishing Pier Contract to Inter-Bay Marine Construction Co., Largo, FL, for $12,411, for a new total of $134,833.45 (EN) 41. Receipt/Referral - LDCA to modify parking restrictions in Beach Commercial districts (LDCA95- 18) (CP) 42. Receipt/Referral - LDCA to increase allowable height for fences which enclose swimming pools and are located in waterfront or street r-o-w setback areas (LDCA95-16) (CP) 43. Purchase of furnishing & installation of office furniture & misc. equipment for Municipal Services Complex to: Wilkerson Sassman, Inc., Tampa, FL, for $1,013,674.79; Wagner Office Furniture, Inc.; Tampa, FL, for $108;960.14; CDS, Inc., Orlando, FL, for $51,977.40; and Beaux-Arts Group, Inc., Tampa; FL, for $15,437, for a total of $1,190,049.33 and allow for an est. contingency of $25,387.67 for shop drawings and modifications to fit building space upon installation (CM) 44. Approve staff ranking of RFP respondents with direction to negotiate a contract with Kimley-Horn and Associates to study beach parking & downtown issues (EN) I I i { . ~ \ <, <1 ~ } .' j .. 9/7/95 5 " OTHER ITEMS ON CITY MANAGER REPORT 46.Amendments to Harborview Center 45. Approved. Construction Budget - approve appropriations for completion of Harborview Center consisting of $560,000 for changes in work scope, $300,000 for completion of 3rd Floor Restaurant, and $300,000 for upgrade in selected item quality; for a total of $1,1 60,000 (CM) 46. Phase II purchase of Furniture, Fixtures & Equipment for Harborview Center, for $299,516 (CM) 47.1995/96 Harborview Center Budget (CM) 48. 1994/95 Third Quarter Budget Amendments (CM) First Reading Ord. #5910-95 - Operating First Reading Ord. #5911-95 - CIP i, 49.Sandcastle on the Beach (CM) 50.Approval,of City Investment Policy (FN) 51. Res. #95-74 - expressing City's intention to , be reimbursed from the proceeds of a tax. exempt financing for certain capital expenditures; accept GE Capital Public Finance, Inco's proposal to provide a $6,761,028 line of credit to cover all planned lease purchase equipment acquisitions for fiscal 1996; authorize all uncompleted equipment acquisitions previously approved for financing under current agreement with Barnett Bank of Pinellas County to be financed under new agreement (FN) 52. Beautification Committee - 1 appointment (elK) 53. Clearwater Housing Authority - 2 appointments (eLK) 54. Environmental Advisory Board - 2 appointments (eLK) 9/7/95 J I 1 f , I , , I 46. Approved. 47. Approved. 48. Approved. Ords. #5910-95 & #5911-95 passed 1 st reading. \ 1 i I g II I' ~ ~ ~ :1 'j ~ . ~ 49. Approved with conditions. 50. Approved. 51. Approved. Res. #95-74 adopted. I } ( 1 I t 52. Appointed Marcia Blakemore. 53. Appointed William Ethington. Continued 2nd appointment to 9/21/95. 54. Appointed Whitney Gray & Alan Smith. 6 55. Neighborhood & Affordable Housing Advisory 55. Appointed Mary Myhill. Board - 1 appointment (elK) 56. Planning & Zoning Board - 1 appointment 56. Appointed Frank Kunnen. (elK) 57. Other Pending Matters - None. CITY ATTORNEY REPORTS 58. Resolutions 8) Res. #95-68 - Assessing property located a) Res. '#95-68 adopted. at 1010 Railroad Avenue, J.J. Eldridge Sub., Blk 0, Lots 39 & 40, the amount of $108 for costs incurred by the City ordering the owner to abate a dangerous structure (Vincent M. & Mary W. Sykes) b) Res. #96-71 - Assessing property located b) Res. #95-71 adopted. at 602 Fairmont Street, Merritt's Replat, Lot 1, the amount of $318 for costs incurred by the City ordering the owner to abate a dangerous structure (Paul S. Charles) 'c) Res. #96-72 - Assessing property located c) Res. #95-72 adopted. at 1260 Byron Avenue, Ardmore Place Replat, Lot 60, the amount of $137 for costs incurred by the City ordering the owner to abate a dangerous structure (William Clarida) d) Res. #95-73 - Assessing property owners d) Res. #95-73 adopted. the costs of having mowed or cleared owners' lots 60. City Manager Verbal Reports - None. . \ , I ~ ~ i i ~ . j I i I ! I 59. Other City Attorney Items - None. 61 . Other Commission Action Justice expressed concern re play to be at Ruth Eckard Hallin December being advertised as containing nudity, etc. City Attorney to review. 13erfield thanked Mr. Clark for bringing tower location concerns to the Commission's attention. Garvey reported complaints lodged by Julie Nicols have been addressed. She referenced a letter from Largo Mayor Feaster re legislation re annexation of enclaves. Letter of support to be drafted. She stated staff will respond to a complaint from Herb Leonhardt. 62. Adjournment - 1 :23 B.m (9/8/95) 917195 7 I .. I I, ,j.,. " II ; TO: FROM: SUBJECT: " " COPIES: DATE: ," ;' I ......... ." . .,' ." ", ,'\\, ' '; C I T Y OF C LEA R W ATE R Interdepartmental Correspondence Mayor Garvey Sally Thomas, Agenda Clerk Invocation Cynthia Goudeau. City Clerk September 7, 1995 ' Tonight's invocation will be offered by Father Edward J. Mulligan, St. Brendan's Catholic Church, 245 Dory Passage, Clearwater, FL 34630 . '. .. .." . ": -:~:' '''rV? f ,\ ). ,', ~ .. . . ( " , ' , ;: '.. . .... . . . . 'I.... ... '. III ,w .'t DATE . , -;.t:,. '. .~ "'1' . ...1"' ~'\" , -. _:'/. ~;~ .~::;: t" " ~. . <: F,;<o// 11 , I i \ , ' AG>ENDA \ \ 9- - t q~ \ I \ . , ; ITEM #.....1) A ." ~ Clearwater :---...........-....... ",-...... ~ -- ",-...... "..........., ~ ,....... ~ /~-.. ".......... j...-.... ,'-, ...", , ... ~ . - '-"""" ~ ~ ~ ~ ~ ...........,.-. ~ .-. "--"" --- "-.,....... - '-.. ~ '-" ,.,..- ~ ..~, 'I,. /-, ',... ,,-. ",. t U . ~~-':/'-<'~:::.r-<: '1' - '- P.O. BOX 117 Aue II . ClEAfl\NATER. fl3d610-d" J (j 5 1995' TelEPHONE (613) 462'&{ C I '/ ry MANAGER j I I I f\~=1J/ SCA Inrnrmnlion rv1nnngcmcnt Dcparlmcnt TO: Kathy Rice, Deputy City Manager FROM: .-1 7;, / Jef f Harper, In(o,rmation Management Director r0':..I--- /V COPIES: Betty Deptula, City Manager William Baker, Assistant City Manager Laura Crook, Assistant Director IM Carrie Huntley, Community Outreach Manager SUBJECT: Channel 35 C-View Advisory 'rask Force DATE: August 25, 1995 Attached is a proposal for setting up a c-view advisory task force. I recommend that this task force be made up of a combination of people knowledgeable in television production and interested citizens. The task force could be helpful to C-view in helping establish programming policies, in providing production related suggestions, and in helping market C-view through community feedback and promotion assistance. Especially helpful to the staff would be members with access television experience, such as Billie Noakes of Time Warner and Mike Ramsey or Ronnie Goodstein of pinellas County Government TV. David Rosenblatt or Merrily Miller of Silver Image are president and secretary of the Tampa Bay Chapter of the International Television Association, either of them would be a knowledgeable member. David Bjelland of Time Warner is a TV engineer as is Jean Varn of Channel 28j either of them would be a definite asset. Someone from SPJC or PTEC who is involved in television production or mass communications programs would also be a likely candidate. I think people such as these along with our experienced staff would be a good core to address some of the issues with which we need to deal. Three citizens would round out the seven person board. Perhaps the Commission could select three people who are attuned to the community, and who would be helpful in spreading the word about C-view. I am reconmlcnding that this task force be a temporary one designated to exist for an eighteen month period. Much of the work this task force would do is either of a one time nature or a ~' " I I Page 2 August 25. 1995 "get things going in the right direction~ nature. I have received survey responses from 13 Florida cities and counties that have a television operation. One, Channel 20 in Palm Beach County, has an advisory committee. Orange County had a temporary pre-start-up committee, and Alachua County had a conulIittee that disbanded last year. The task force would help by advising on the writing of a policy manual to be approved by the City Manager and the City commission. These policies would address issues such as what sources other than C-View could provide programming for the channel: what cov~rage of privately supported special events or private business openings can properly be covered by C-view without giving unfair publicity to one business over another; what type of coverage of political events such as City Commission candidate forums should be provided: and how can such programming be kept fair. ,Other issues might be: sponsorships appropriate in government access television; equipment policies; production quality standards: the best use of our resources, etc. I have attached a proposal to establish this C-view task force. This is modeled after the Budget Advisory Committee. I am recommending a seven member committee with four members appointed by the City Manager and three appointed by the City Commission. The names listed above are suggestions. I have not contacted these people pending approval of this concept. If this task force is approved, we can solicit volunteers. C-VIEW CHANNEL 35 CLEARWATER GOVERNMENT ACCESS TELEVISION ADVISORY TASK FORCE ! I \ I 1 I 1 1. Mission: To advise the City Manager concerning the City of Clearwater's government access television channel. To suggest ways of meeting the goals set by the City Commission to televise meetings, inform citizens about the programs and services and events provided by the City, and to market the City as a place to live and do business. To advise the City Manager concerning programming policies and C-View marketing strategies. 2. Procedures: There shall be a task force of seven members. The Task Force will serve for a period of eighteen months. Four of the members shall be appointed by the City Manager, and three sha~l be appointed by the City Commission. Meetings will be ,held monthly. The Information Management Director and Community Outreach Manager shall serve as staff liaison to the Task Force. The City Manager through the Information Management Director will furnish from time to time information on issues and proposals that are being considered that would affect the operations of Channel 35. Recommendations of. the Task Force and copies of minutes shall be transmitted to the City Manager and the City Commission within one week after each Task Force meeting. Requests for information shall be by consensus of the Task Force. Staff projects of more than 8 hours must be approved by the City Commission. Appointment of Task Force Members After three consecutive, or a total of four meeting absences, the member will be removed by the City Manager. The City Manager or City Commission will appoint a replacement to serve for the remainder of the eighteen month period this Task Force will exist. Membership on the Channel 35 Task Force does not preclude appointment to a City board. ~"'T.: , , , , , , .J. .' ' ~ , ,.. .: ,: , ' ........._..~~" .,.. '. '1" ".. . t ~ ~ .,-1' c .. ' ~.' _" . r . '. ;::. . . ~I ;.. ~ 1.:'. . .... .' .'. ~ . , c' ".\'; ':". . ., ir....J.::.. oJ ,... Re, 'ih 50- C-VIEW RESEARCH: KEY FINDINGS REPORT Prepared By: Bordner Research, Inc. ,2535 Landmark Drive, Suite 109 Clearwater, FL 34621 (813) 797-6552 August 28, 1,1995 I-................--.ii"............-.. " , , , "':', '. --. ..' .::"" < ;':..1 .~~.~. ~.I,~?:rr I I i I . ...,~ BACKGROUND In order to determine market awareness, expectations and percep- tions related to Clearwater's government access channel, a series of three focus groups and one quantitative survey were conducted during July and August 1995. Two focus groups were held with Clearwater residents -- one with frequent viewers of C-View and the other with infrequent viewers. The third focus group was composed of people from the Tampa Bay area who were competent (technically and/or managerially) to discuss the directions C- view is taking as well as the quality of C-View programming and production. A total of 400 randomly selected residents of Clearwater were surveyed via telephone. FOCUS GROUP KEY FINDINGS The primary purpose of government access television is to provide information to citizens. The information provided on government access television should be unbiased and presented without commentary. Government access television is of value to the community. People do not hold government access television to the same quality standards as they hold broadcast television. People refer to C-View by channel number rather than by name. Most citizens are not aware of the true nature of C-View's rela- tionship to the cable company and/or how C-View is funded. Awareness, interest and involvement are key components of view- ership. Much viewership is the result of IIchannel surfing II rather than being planned. Many people are unaware that the C-View program schedule is listed in TV Dial. Printed program schedules are problematic because of unanticipat- ed variation in meeting lengths. There are a number of avenues available for C-View to increase both station awareness and programming awareness including utility bill stuffers, bulletin board listings, on channel promos, dedicated schedule telephone line and word of mouth. - 1 - BoRRNE~ reSeal~,: I 1"'..... ;,.~'.' . ~ . .' u ~'t The technical and production quality of meetings, bulletin boards, Newbreaks and Series programs provided by C-view meets and/or exceeds expectations. Citizens are not aware of the full range of program offerings available on C-View. The top broadcast priority for C-View should be Commission and other board meetings. Beyond meetings, there should be a mix of program content and formats. As judged by knowledgeable professionals in the government access arena, C-View is on the Uright trackU in termG of program quality and content. SURVEY KEY FINDINGS The primary purpose of government access television is to provide information. (85.6% agree) provision of information should be unbiased and without commen- tary. (89.5% agree) Government access television is of value to the community. (86.6% agree) Citizens do not expect the technical and production quality of government access programs to be as high as that of broadcast programs. (80.6% agree) Of the 39.3% of the sample that said they knew the name or channel number of the Clearwater government access channel, only 19.7% correctly identified C-View, Channel 35. (Only 7.8% of the 400 residents surveyed knew and correctly identified C-View. Many thought it was Channel 9.) Less than one-half (44.5%) of the sample had ever watched C-View. Among viewers, average frequency of viewership was 5.5 times per month. Among viewers, average length of time per view was 31.7 minutes. Among viewers, most frequent viewing time was between 5 P.M. and 11 P.M. Over three-fourths (77.0%) of viewership results from channel surfing rather than being planned. ("Surfersu were over twice as likely to use a sequential flipping pattern as opposed to a - 2 - \, ~~""'lt~~'~.~.......... i "~:, I.' , ' . ~ : ,. ~. '''>_''''l. direct flip to Channel 35.) Less than one-half (46.3%) of those who plan to watch a C-View program obtain scheduling information from TV Dial. Among viewers, an overwhelming majority (93.8%) expressed overall satisfaction with C-View. (No viewer expressed extreme dissatis- faction with C-View.) Overall viewership (unaided and aided) for C-View programming was highest for the following: % Seen Commission meetings 89.3 46.6 41.6 38.8 Planning & Zoning meetings Parks & Recreation meetings City events/programs bulletin boards Employment opportunities/jobs bulletin boards 33.7 Environmental Advisory meetings 21.3 Substantial majorities (85% or better) of viewers indicated that overall the technical and production quality of each of the pro- grams they have viewed either met or exceeded their expectations. Moreover, across a range of specific quality issues, viewers rated C-View in favorable terms. (See Summary Table 1 attached.) Viewers expressed interest in seeing more of the following pro- grams on C-View: % Field reports on city problems and what is being done to resolve them 86.0 Interviews with city officials 74.2 Indepth reports on city sponsored events 74.7 Programs on city departments and how the work 70.7 60.6 Live election coverage - 3 - 13@RR~ reSeaI~, ............... .).',., '. c~ . ~', 'r. , .1" , .' . . . . . ~ . ~.:. .'.'. ':."' '. . \". .~. .... ~ . .....~~.. Major reasons for watching C-View were: To keep informed/updated on what's happening 48.3% To keep watch on the Commission 28.1% r think it is interesting 23.0% r catch something of interest while surfing 21.3% Over two-thirds (67.5%) of non-viewers indicated they were interested in keeping informed about city events and city government. The major reason offered for not watching C-View was lack of channel awareness. (35.1%) Major motivators to convert non-viewers into viewers were aware- ness of programming schedules (27.9%), awareness of the channel itself (12.6%) and more topics of interest (10.4%). :+, Demographically there is not much difference between C-View view- ers and non-viewers except viewers tended to be 30 years of age or older. No differences were found on the basis of gender, race or employment status. Viewers and non-viewers tended to have the same general program- ming preferences. fl - 4 - .' ..... . ~I"""".",,,,,,,_., ...-.1.,,,,,- . .. .~. .. ,~: :'" ]': ' '. J~;:, ~t"'e/,J~~' ......0 "'"f ~". '. :~." ~, ~ " >. \ ..' . ~ ~'." ~ ," . '~'JuN SUMMARY TABLE 1 C..VIEW QUALITY RATINGS (%) Above Below Don't Average Averaoe Averaoe ~ Sound Quality of Meetings 48.9 28.7 21.4 1.1 Sound Quality Other Programs 52.8 24.7 7.9 14.6 ! Picture Quality of Meetings 52.2 29.2 15.7 2.8 Picture Quality Other Programs 50.0 28.1' 8.4 13.5 , " Mix of Programs Offerings 33.7 20.2 15.2 30.9 Provides Unbiased Information 35.4 27.5 11.8 25.3 Technical Ability of Staff 41.5 24.7 7.8 25.8 Courtesy of Staff 45.0 21.3 2.8 30.9 - 5 - 13@)RRNE!{ reseal~, ~}~>"., '~\', ':. . i,:.i',u . ',;, , 'c' .:,~; ""'.. ~' r I.~.: . " ~~.: '. , :~. ~" 'i, " ' */"' .'! ~:; }/O.' ,I ' , ~:~~';'~?111.": ..."if-"....fr~...}TI........,~ l..t,.~....... ...~.. ~, ~ , .'-' ~ ....' ,:"<' ,"" ":' . ."'..: '. :,':~,' ,',. ~:~~:.; .<-" ~:> ~ .....d,...... ' ! . ~ .~. ',: . :",,:' ,...,~...:. P'~" '--:"':' .....~"........."i-~''''-:,.-.~.~:.'''..ol:...''"''~ Sh Re :. i )1 VISITOR COMPARATIVE REPORT MAY 1995 " ", Prepared By: I' Bordner Research, Inc. 2535 Landmark Drive, Suite 109 Clearwater, Florida 34621 (813) 797-6552 August 14, 1995 ,:' '~.'.t Attached for your review is a summary of comparative findings from two separate studies of visitors to the area in May, 1995. The Clearwater-specific data obtained by Bordner Research represents findings for both the total sample (leisure and business visitors combined) and leisure visitors only. The source of the county statistics is the "1995 May visitor Profilen prepared by Research Data Services, Inc. for the St. Petersburg/ Clearwater Area Convention and Visitors Bureau and the Pinellas County Board of County Commissioners. A similar comparative report based on data from December, 1994 was presented to the Clearwater City Commission in March 1995. Comparison of countywide and Clearwater - specific data for both the December and May phases of research reveals that on most points of comparison there are no statistically significant differences between data sets. This is true for most measures related to visitor demographics, trip characteristicB{ reasons for visitation, transportation patterns and satisfaction. How- ever, the following differences in data patterns should be noted. Fewer Clearwater visits were travel agent assisted. Upscale accommodations were not as important of an influencer to Clearwater visitors. Clearwater visitors were more likely to plan to return. Clearwater visitors spent more p~r person per trip. Clearwater visitors spent more per person per day. These differences in data patterns between the countywide and Clearwater-specific findings could be the result of differences in data collection methodologies employed { defi.nitions of vari- ables, question wording and/or the bases of statistical calcula- tions. In short, for the most part, existing countywide data is reflec- tive of Clearwater visitation patterns and is sufficient for gen- eral planning purposes. Unless the City of Clearwater has need for specific information that is not addressed in existing countywide data, it should rely on the countywide tourism statis- tics and not fund visitor primary research of its own. " . .. . . > < -,.. ~.' ............ 0 ". ... 'I" ~ d . OJ,', " . MAY 1995 Visitor Origin: Midwest Northeast Europe Canada Southeast Florida Other Main Reason For Visit: Vacation V~sit Friends/Relatives Business First Visit (% yes): Length of Stay (average days): Party Size: Travel Agent Assisted: Decision Frames: Start Talkinq Less than 1 month 1 - 2 months 3 months More than 3 months Decide Less than 1 month 1 - 2 months 3 months More than 3 months Transport.ation: Plane Rental Car Personal Car eOearwater respondenl$ limited to maximum or 21 nigh\5. Clearwater County Total Leisure 28.5% 21.5 21.0 6.5 12.0 5.0 5.5 80.5 8.5 11. 0 49.5 6.5* 2.7 53.0 15.5 20.5 11.0 53.0 29.0 28.5 7.0 35.5 74.0 59.0 25.5 25.8% 23.0 23.6 6.2 12.4 4.5 4.5 90.4 9.6 48.9 6.6* 2.8 53.9 14.0 19.7 10.7 55.6 27.5 28.1 7.3 37.1 74.2 59.0 25.3 30.2% 21.1 1'7.0 6.8 8.7 10.8 5.4 86.1 11.3 45.1 7.0 2.8 62.5 22.7 20.2 12.0 45.1 41.3 23.1 12.7 22.9 76.0 66.2 22.7 .~'"'_''' " '", '.." Clearwater County Total Leisure Influencers (Very Important): Warm weather 84.5% 87.6% 86.7% \' Clean environment 87.0 89.9 90.3 Safe destination 87.0 89.3 77.3 White, sandy beaches 83.0 85.4 71.4 Relaxation 77.5 80.9 80.8 Reasonably priced lodging 59.5 61.2 74.0 Sunbathing 69.5 73.0 76.6 Upscale Accommodations 51.5 52.8 86.0 Overall Satisfaction: Very Satisfied 81.5 80.3 79.5 Satisfied 17.0 18.0 18.2 Satisfied (Combined) 98.5 98.3 97.7 Plan To Return: % Yes 93.5 92.7 83.7 Next Year 61.0 58.2 49.0 Recommend to Others: 97.5 97.2 97.0 Budget Breakdown: Accommodations $599.36 606.12 538.68 Food/Entertainment 524.10 537.61 511.51 Retail Purchases 220.00 234.30 211.03 Rental Car. 117.80 117.58 178.43 Total $1,456.22 1,489.94 1,260.95 Per person/Trip 611.51 597.93 450.34 Per person/Day 103.80 98.88 64.33 Median Annual Household Income: $ 60,800 59,627 58,157 Median Age Head of Household: 42.5 44.5 40.2 Occupation (Head of Household): Professional/Technical 29.5 29.2 32.1 Executive/Managerial 22.5 20.8 14.6 Self-employed 12.0 12.4 10.2 Retired 12.5 13.5 7.0 Sales/Buyer 6.0 5.6 5.7 Blue Collar 11.5 12.4 16.9 Government/military 4.5 4.5 3.8 OORRNER 1l2SEX1l~ Item II EN 1- CLEARWATER CITY COMMISSION Agenda Cover Memorandum {p Q.r;.95 SUBJECT: Memorial Causeway Bridge (state Road 60) Feasibility Design study study and Future RECOMMENDATION/MOTION: Accept the feasibility report in order to set the lIgroundwork" for the project, and provide direction to staff to proceed regarding a funding source and study type. BACKGROUND: The city commission has directed staff to initiate preliminary design of a replacement bridge for the current Memorial Causeway Bridge. This direction was based on the antiquated laneage and bascule design given the current vehicular demands and resultant economic impacts which lead to a true functional obsolescence of this bridge structure. Said preliminary design commenced when the city contracted HDR Engineering, Inc. to aid the city in the selection of feasible corridor alignments and the evaluation of various bridge types (low- level and mid-level bascule spans compared to a fixed span bridge) . This report represents the culmination of two public workshops, several meetings with the Florida Department of Transportation, C.R.A. and Metropolitan Planning organization, as well as countless hours of data collection, planning and design. City commission has indicated a preferred alignment along the pierce Blvd. route ! and requested the city Engineer to come back to the Commission with a revenue analysis. The revenue sources of a toll, bond issue, state and Federal funding , have been reviewed and will be presented to the commission. i Reviewed by: I Originating Dept. I Costs: COC1IIIission Action jlegal I N/A Engineering ~ I I Budget ( . I (Current FY) Approved HIA 1 Purchasing User Dcpt. I Funding Source: Approved N/A Engineering I w/conditions _____ Capt. Imp. Denied I Risk Hgmt. N/A I , Advertised: I Ope rat {fig, IS N/A I Cont1d to Date: Other ACH - . ./j'o. Paper: I I ENG. I Appropriation Code(s) Attachments: Not requi red I I OTHER , I 315-92820 - Revenue Analysis S~ry Affected parties I Submi tted by: notified I :L';(:/ I I City HanDg~~ Not rcqui red I I , mcnbrg-1. agn /' Memorial Causeway Bridge Feasibility Study Summary of Revenue Analysis, Process, Funding and Ownership Options 1. INTRODUCTION The purpose of the presentation is to respond to the Commission's questions raised during the last presentation on June, 1St 1995. The Memorial Causeway Bridge Feasibility Study consultnntt HDR Engineering, will present answers to the questions about ownership, toll revenues, and options for funding and the next planning and engineering processes. City staff recommends continuing the City's efforts to bring this project to construction. The commission will be presented several options which will determine the process followed, the , funding opportunities and the length of time it will take to fund, plan, design and build a new high level bridge. This is a brief overview of the presentation for your review prior to the Commission meeting. After a brief review of the feasibility study this summary provides: · An explanation and time frame for the project development and environmental process · The advantages and disadvantages for ownership of the bridge and the process for transferring ownership · An overview of funding categories and an assessment of the availability of that funding · Review of the potential revenue available from a toll facility and the issues associated with it . Staff reconunendation 2. BRIEF REVIEW OF FEASIBILITY STUDY The study was conducted to determine the feasibility of replacing the existing bascule bridge with either a higher bascule or a high-level fixed-span bridge. The study area included the area bounded by Drew Street, Chestnut Street. Fort Harrison Avenue and Island Way. The objective was to provide a safe, costMeffective bridge which is aesthetically compatible with the downtown Clearwater and Clearwater Beach area. A total of nine alternatives were evaluated for replacing the existing bridge. Two alternatives are recommended to proceed to the next stage of study. They are (in the preferred order: (1) A four lane highMlevel fixed bridge connecting to Pierce Boulevard-Alternative P4A; (2) A four lane high-level fixed bridge connecting to Pierce w:\transpor\mcmcswy\summ0810.lIoc August 11. 1995 Memllri:ll Causeway Bridge Sludy I lOR Eng;m:erin&. Inc. Boulevard-Alternative P4 - requires channel relocation. The bene lit-cost annlysis indicated a positive economic value to replacing the bridge with a high-level fixed structure. The next steps include a project development and environmental (PD&E) study; followed by design, rights of way acquisition and construction. 3. DESCRIPTION OF THE PD&E AND SEIR STUDY PROCESS The Project Development and Environmental (PD&E) Study process includes engineering analysis;, evaluation of alternatives based on a balanced consideration of project need and social; economic; and environmental impacts; and agency coordination and public involvement activities. The overall process is illustrated schematically in Figure 1. The PD&E process is designed to ensure that any proposed project complies with an applicable federal and state regulations pertaining to environmental and human impacts. In addition, commitments are often made to include measures to mitigate adverse impacts of a proposed project. Finally, the process ensures that the proposed project will be eligible for federal funding. Since this is presently a state facility and also on the Federal~Aid Urban system, the state's policy is to perform a PD&E study according to federal and state guidelines. The total technical and r~view time for this process is typically 24 months. If no federal funding is expected; then the State Environmental Impact Report (SEIR) applies. This process typically takes about 18 months. If no state or federal funding is expected and it remains a state-owned facility then the SEIR process still applies, but it may be simpler. If the City accepts ownership, then no specific requirement exists; but additional planning work would be required to ready the project for design. This would take about six months. It is possible; since a Coast Guard Pennit is required; that even if the City owns the bridge that the Coast Guard may claim lead agency jurisdiction and require a full environmental impact statement or assessment. The 'fact that the City has conducted a feasibility study will narrow the number of alternatives and thus the amount of work that will be required under any of the above study processes. This will reduce the cost and length of time for the next study phase as compared to the typical study. Further at the initiation of the next phase the federal agencies and the state may determine that this project will not require a fuJl PD&E review because it may meet the requirements for exclusion from the detailed, comprehensive process. w:\lranspor\memcswy\su mm081O.doc Page 2 August 11, 1995 Mellwrial Causeway Bridge Study HOR Engineering. Inc. 4. WHAT ARE THE OPTIONS? Roadway Jurisdiction and Functional Classification The ownership of the bridge and portions of the roadway can be transferred to City or county ownership. This section of road is currently on the state system (SR 60) and is classi'fied as an Urban - Principal Arterial. It is alsc on the Federal- Aid Urban system, which makes it eligible for federal funds in addition to state funds. The roadway is currently on the state system primarily because ,of its designation as an evacuation route. If transferred, this designation would remain. The state system would be rerouted to a logical terminus which may mean transfer of another City roadway to the state system. One option, for example, for terminating SR 60 is connecting it to Alternate US 19. ' The transfer process is described in F.S. 335.04], which was rewritten during the last legislative session. It calls for simply a "mutual agreement" between the state and local governments regarding the ownership of roadways. A locally funded evaluation of archeological and historic sites that may be impacted by the transfer is required under F.S, 267. Also the roadway classification needs to be downgraded from an Urban - Principal Arterial to a collector or local classification. Some of the pros and cons of transferring the bridge to a City or county owned roadway are listed below. [::" ,: ...... ::'.~ ..' ......,::: ::.... :~;.: :.:;;:';:"<, t,.,;:::;;.:,.~':t::~";';:.:';]~,:.;.i;:'?:~~'~~'}...rYt:';I,:;i;,~'~'{l Logical state system terminus (it currently ends without connecting to another state facility) City has responsibility evacuation route for . major City controls bridge and rnakp.s decisions regarding the type and location of a new bridge (for example: the number of lanes, shoulder widths, etc. Maintenance costs are approximately $100,000 per year City controls access permitting Periodic major repair and replacement costs Simpler, shorter planningt design and construction process Ineligibility for most state and federal funding Liability for claims W:\Ir:uupor\mcmcswy\summ0810.doc Page 3 AugUSI 11, 1995 Memorial Causeway Dridge SllIdy IIOR Engineering. Inc. Funding Options The general funding categories that arc available to fund transportation projects include federal, state, local, and private sources. The eligible federal categories for this bridge arc mainly under the discretion of the FDOT and include bridge, surface transportation funds, and discretionary fWlds. TIle bridge' funding categories arc prioritized on a statewide basis. The surfacc transportation fund projects arc eithcr selectcd by the MPO or the FDOT at a district level consistent with the MPO priorities. Discretionary funds are available for bridges but usually are only available to projects of national significance such as the Florida Keys bridges. Federal funding can be used on a toll project. Applicable state funding categories include bridge, capacity, state Comprehensive Enhanced Transportation System Tax (DDR) funds, and special acts of the legislature. The bridge funding categories are prioritized on a statewide basis. The projects selected for capacity improvements are usually done at the district level consistent with the MPO priorities. The DDR funded projects are selected by the district. The legislature has made special specific appropriations for projects, including bridges, but this can affect the total amount of money allocated to the district where the project is located. Also, the City can enter into an agreement to be refunded monies at a future date it expends now on a state project. This provision is only applicable to projects which are already progranuned in the five-year FOOT work program. Some of the local sources of funds for transportation projects are: . existing fuel taxes . new fuel taxes - local option "growth management" 5 cents per gallon . general revenue from ad valorem, fees, etc. . special taxes from special taxing districts, utility taxes, other-hotel and visitors . Local Option Infrastructure Tax - existing 1 % sales tax (Penny for Pinellas) · impact fees . bonds backed by one of the above where applicable . tolls I ,! The state or county can enter into an agreement with a private entity to own, operate and construct a toll facility. In all of the above categories of funding, most if not all of the available funding has been allocated to projects. If the City owns the facility then the project would be eligible for only the local funding categories. One new source of funding, the local option Hgrowth management".5 cents per gallon, is available if approved by a majority plus one of the County Commission or by referendum. State and federal bridge funds are managed on a statewide priority basis and arc now only programmed on structurally deficient bridges. (Memorial Causeway is functionally deficient not structurally deficient.) For non-bridge funding for state nnd federal funds general W :\Ir.ll15por\mc:mcswy\summOB IO.doc Page 4 August 11. 1995 Memorial Causeway Bridge SlUdy HDR Engineering. rne. priorities are set by the MPO, however usually not for specific bridges. The MPO has authority to select specific projects for certain parts of the Surface Transportation Program federal funding category. Funding ratios differ depending upon fund type. The best opportunity to fund this project with state or federal funds is to have it included as a high priority in the MPO Transportation Improvement Program for use of Surface Transportation Funds. A corollary strategy is to have the project funded through a combination of toll or bond funds) federal) state and both county and City funds regardless of source. Toll Facility Issues If the project is funded with tolls and remains a state road, then agreements need to be entered into with both USDOT and FOOT. These agreements would include a provision that the maintenance and operations costs would come off the top of the toll revenue. Also the policy provision for special toll rates for local residents could affect the amount of revenue available to meet the annual debt payments. A major impact of the toll funding scenario would be the location, design and aesthetic impacts of the toll plaza. Attached is a Computation Sheet which shows various toll option scenarios. I \ i \ I ! I , ! 5. CONCLUSIONS PD&E Process Some type of additional planning studies are required before the project can move to the design phase. The difference in time between the simpler and the more complicated processes is about 15 months. The federal and state requirements must be met to be eligible for them to provide funding for the project. Roadway Jurisdiction A City owned facility would allow the City to make the decisions and shorten the time it takes to get a new bridge by about 15 months. In trade for that authority the City would be responsible to pay for reconstruction of the bridge) maintain the facility) operate it (if toll bridge), and handle and pay all claims due to accidents or crashes. Funding Since this bridge is not structurally deficient. federal or state bridge funds will not be available in the foreseeable future. However, if the bridge is determined to be a high priority project by the W: \1f11ospor\mcmClw)/\summ081 O.doc Page 5 August II. 1995 Memnrial Causeway Orhlgc Study ttoR En~illccring. Inc. , MPO, then it would be eligible for other federal and state funding. Existing local sources at the City, county or special taxing district level could be made available by rcnllocating the f~nds from other projects. The option least disruptive of existing funding plans is to authorize some or all of the available five cent local option gas tax which would raise about $20 million per year (at five cents) county~wide. Various cost sharing strategies could be considered by the interested parties. The timing of the need for the construction funding is important to the fonnulation of a strategy. Under the most aggressive planning, design and right of way acquisition schedule the funding for construction would be needed in 1997. A more typical schedule assuming federal or state funds, the funding would be not be needed until 1998. This assumes that the City or county can fund the next phases of the work to produce construction ready plans and acquire title to the property needed. The value of the delay to users is approximately $1.0 million per year. If the bridge is funded with all local funds, then the City or county will have committed about $20 million dollars of local funds, assumed on~going responsibility for the cost of operating and maintaining the bridge, while saving the u.sers of the system between $1.0 to $1.5 million. Keeping the eligibility for federal and state funds provides more options for funding the new bridge. One idea is to divide the costs equally among the City, county and state/federal sources. Lesser contributions from each source of funding would mean less impact on each entity's programs and increase the likelihood of earlier funding. Tolls , l I ~ i I . \ I I I i I i The toll option is viable under all ownership scenarios and some revenue assumptions. Several issues are concerns. The policy regarding the level of tolls for local residents could severely affect revenue levels to cover debt payments. The location, design and aesthetics of the toll plaza is another concern. An alternative to a bond issue supported by tolls is to dedicate some other fonn of general revenue or fuel tax to meet the debt payment on the bonds. This would obviate the need for the toll plaza and the associated operating costs. w:\IJ'l\lUpor\memcswy\summ0810.doc Page 6 August II. 1995 Memorial Causeway Bridge Study IIOR Enginccring, fnc. 6. STAFF RECOMMENDATIONS The City staff recommendations for City Commission consideration arc to: 1. Keep the bridge on the state and federal systems 2. Follow the federal and state requirements for planning and designing a new bridge to maintain eligibility for federal and state funding 3. Authorize the PD&E study phase ofthe project 4. Request that the MPO consider making tHis project a high priority project in its Transportation Improvement Program 5. Begin discussions with the county and the state to develop a mutual funding strategy to construct the bridge as early as possible 6. Reevaluate this approach near the end of the PD&E study Attachments: Figure and Computation Sheet " , . Vi :\lnnspor\memcswy\summOB IO.doc Page 7 August 11, 1995 (/) ~ CJ e a..: ..... ai E g- -.. ~ .! ..... Co) .~ e Q., "0 a) "0 ' t:! a) C a) eo Z 8 a) 0::: "0 a) g-a c: g u.....l a) C I~..... e 0.. '-.;,~~~ ~~ ."!~~'~".~j : t ;;', ',~,~ ~:{ J ,::j "1 >.} ,,:1 '.. , '," q i \.,,:. .'. ,': . i ,~, . ;,1 " !:j " i "c j ,J i , 1 ,q , 'j 'l 1 ~. 1 I I '1 : J ;)c :":~ .... c: I u 0 I ~ l '"0 lU .- .' c ~ 1-0 .... .!! ~ .... u 00 c: 2 ' ~ ,- 'Uj ..::: 0 \'1 c.': 8 u .... _ , ..., <U III ''1 -, ". .,~ d.J Q :::I C :',1 Q .... 0.. lU 0 ,."~ ...J U :1 ~' : " i " "J ~'i " '" i ' I1 q ~ ; <j :'1 ..i ;'.t ,,' , ., , . ~.. l ~ ,~ ;:, ;;1 " i "1 "f '. ~. . ,I I , 1 :', ~ I ~l I ' J cr' I J ',1 :'1 ::i Computation [Project Memorial Causeway Bridge Study ISubJect Toll Scenario Analysis ITask Projection of "Payback Period" for Various Scenarios 1. Cost Estimates a. Initial Costs: Bridge construction & right-of-way Surface street improvements Subtotal 1D:l IComputed LRW _ toste 8/02/95 IChecked loale !Sheet 1 lor 1 Total $ 18,200,000 1,200,000 19,400,000 2,600,000 "6-lane plaza" 22,000,000 550,000 22,550,000 ( sayS 22,600,000 ) Toll plaza & equipment il2. 50 49 1 100 $0.38 2.51 0.736 1.17 1.77 (33 yrs) 33 years required ttl 30 69 1 100 $0.43 2.84 0.736 2.10 2.09 (21 yrs) would work Subtotal Bond issue finance cost (2.5% af band issue) b. Annual Operating & Maintenance (O&M) Costs Roadway'" Fixed Bridge Toll Plaza $ say 460,000 \ I , \ 1 l l i 71,000 28,000 360,000 Total 459,000 These casts would be expected to increase approx. 4% per year due to salary inflation, etc. Therefore, these costs were inflated by 12 years to estimate an average cast for a typical (25 year) payback period. This yields approximately $ 736,000 2. Revenue Estimates A 10% reduction in traffic volumes was assumed due to the imposition of tolls. Unadjusted Traffic Adjusted by Projections 10% Reduction 26 years < 1994 37,900 34,110 > average= 2020 42,500 38,250 36,180 /yr. both directions Average one-way adjusted volume aver 26-y':!ar period equals approximately 18,090 veh/day = Toll Scenarios % @ $0.25 % @ $0.50 %@$1.00 Totals Avg. toll Annual Rev Less O&M Net Rev. Annual Debt ServIce @i=7% Conclusions 6.60 mill veh/yr 'in. 70 29 1 100 $0.33 2.18 0.736 1.44 Not Feasible Not Feasible Comments "Local residents" "Non residents" "Trucks" weIghted avg. ($millions) ($millions) Annual, avail. for debt svc. ($milllons) 'Based on 1.2 mI. roadway (causeway), FOOTs 1993 FL Transportation Costs & mllflng & resurfacing every 10 years. Costs Inflated to '95@ 3% per year. TOlLANAL.XLS Sheel1 HOR Job No. 7206.013-096 HOR Engineering, INC. TIP SHEET Re.-:~ . Memorial Causeway conveys 37,900 vehicles per day . Existing seasonal variation in traffic on the bridge and the causeway ranges from a low of 31,400 vehicles per day, to a high of 50,400 vehicles per day, a variation of approximately 60%. The Memorial Causeway Bridge, due to this heavy traffic volume and accompanying signals, has been listed as one of the top ten accident locations within the City of Clearwater. . The existing Level of Service (LOS, which is ranked from a best condition at "A" to a worst condition at "F") was calculated utilizing FOOT's generalized Level of Service tables as LOS O. This calculation was performed excluding the opening schedule of the bridge and bridge malfunctions. In considering bridge malfunctions and the opening draw schedule of the facility, the level of Service is "E". . The Memorial Causeway Bridge lacks the current standard 8 foot wide shoulder for a facility which conveys this amount of traffic. . The Memorial Causeway Bridge is deficient under current design standards in providing an appropriate barrier wall separator for opposing traffic lanes. . The Memorial Causeway Bridge lacks, under current design standards, an appropriate separator between pedestrian and vehicular truffic, as well as lacks the appropriate 6- 10 foot sidewalk given the regular and rigorous pedestrian traffic demands. . This drawspan bridge exhibits the highest average annual daily traffic of any four~lane drawspan bridge along the entire west coast of Florida. . Memorial Causeway Bridge serves not only a beach resort area, but approximately 2,200 residences. 1 ~ t t i ! ~ i ~ i '. ~ . The Memorial Causeway Bridge is the primary and sole evacuation route for north Sand Key, south and north Clearwater Beach, as well as Island Estates. . The Memorial Causeway Bridge exhibited four bridge malfunctions per month over the last twelve months. At least two of those malfunctions per month caused traffic delays in excess of two miles and individual vehicle delay times exceeding 15 minutes. . The average number of openings per weekday is 13.8, with a weekend day of 24.5, yielding a weighted average of 16.9. The average opening duration is 5.2 minutes, causing roughly a 1.2 to 2 mile backup during the peak season. The projected Level of Service, given the existing bridge, based on the 2020 MPO plan, is calculated to be 42,500 vehicles per day AADT. The level of Service at that point would be at the Level of Service DIE borderline. This calculation excludes regular and routine bridge openings, as well as bridge malfunctions. . The bridge is designed for a relatively low 30 mph design speed. . The MPO's most current plan calls for the causeway and the bridge to be six-Ianed by the year 2010. Currently, the existing bridge would not meet the MPO's plan and therefore would fail not only the Level of Service, but a concurrency test. . The economic analysis of the no-build alternative vs. the high level fixed bridge alternative, when considering a benefit to cost ratio. clearly reveals that the gross benefit to cost ratio is 1.35, indicating that it is more beneficial and more economical to build a fixed high span bridge off of the Pierce Boulevard alignment rather than maintain and operate the existing drawspan. tipl'm.m,I'K ,'\", ' '.~>. ' 1"- ":. ( ',/. . , ," " , ~ . ." , " , ~ ' . ',': . . , " '" ~,~,*",-"-41ir ~ .~-;'i'....,.,.".. L.._ c' ! ' ,..> ,I . .. ,;1 , , . ~ : ... ". ~.c. 'c ., . Additional Informati9n was provided with this item .. , , f 'I SEE - Official Records Reports/Studies r j tJ3~ =#G 9/7/95 . '.. . , . fZ e :: <l MEETING DATE Cfi~' Persons wishing to speak before the Conlmission at the beg nn{r~g ~ the nleeting under II Citizens to be Heard regarding Items not on the Agenda" must pre.register with the City Clerk Departrnent prior to 6:00 p.n1. on the day of the rneeting. A maxin1unl of ten people (3 nlinutes per person) will be heard at this time in the order in which they register. Those persons wishing to pre-reg ister PLEASE PRINT your name and address below: NAME' 1. GJ,Efi/ J;JJYI&~}/(/' ADDRESS /?tf;'(5i;} J?:E;ic:/!c)) Al'/I)) 0w/l; ~/!-J?/;C/ ;:~.- 5?-1-17 77 /' 2. 1306 C. \ark. 3;)D 1<; bnt.P LJcx'l - C' I LJ ;1.-) L.:3c;J I ' 3. 4. 5. 6. 7. 8. 9. 10. Persons who are not pre-registered and wish to speak before the Commission may do so after the public ,hearings. -- ". ,., I". -' Re~\J re... ~ and Associates crJ'7/15 U\1--/tM September 7. 1995 Rita Garvey City of Clearwater .:.~ lU4tf-,>~ CleBJWater~ FL 34618 ~. 'F ~:r1~ "Ct.-::- l R . ,.l: I ..~ ~ J, . .~ ...................__.T_ _..,.j Glel1 Johnson, Dear Mayor and Commissioners: As you are aware, on August 17, 1995 I made an ini,tiaJ request with respect to an alternative to tearing down the existing Clcwwaler Pass bridge. This was my entry level request and architectural concept for making a city IWldnuux. Since the results of your workshop session were to abandon any further pursuit of this project, I feel that the information, which was very limited, that I provided you would have been sufficient to have at least been heard on the City agenda to the extent I could elaborate on several major beneficial contributions this project could lend toward the benefit of tile City of Clearwater. Prior to your workshop session of September 5, 1995, wherein the issue was promptly discarded, I,. in spite of my efforts~ have been denied an opportwtity as a citizcn to make a reasonable representation by virtue of being denied a spot on the agenda to further explain my intentions. I believe this project, with or without the existing bridge or the use of any of its components, is worthy of consideration for an excess of that which was given in the workshop session. In order to assert my proposal in a three minute "Citizens to be Heard Window"~ after spending thousands of dollars to document, conceptualize and formalize a program study for an international landmark in our region and llpecificaJ]y in the exceptional location, which I have proposed to do this project, I respectfully request that I be given an opportunity to be heard more so than what is allowed in the three minute window of opportunity that I am entitled to. I have no intentions of be agitative about this. but have spent considerable personal fimds on a cultural contribution to this commlUlity and the commWlity has not been given the perspective, outside of those whom I have spoken directly to other than that which previously occUlTCd in the workshop session. I would not come to you at this time ifit were not of die essence with regard to the bridge demolition program. Once this has passed, it will further eliminate any opportunity to preserve any portion of that existing and useful asset for which I have several alternatives that I can propose which directly resolve some of the main objections to the City of Clecuwater's circumstances at this time. By virtue of this letter. I do request. that I be given an opportunity to be placed on the agenda and have provided you with a three dimension~ artist rendering of one version of what could be a very viable and cultural landmark in having the tallest lighthouse in the world in our city. The rcco~ide'ration that I am given to present in more detail this plan and solicitation ofthe City's ~po[n~ ~spectful1y requested and I thank you for the swne at this time. in" , / 12600 Be1chcr Road · Suite'l02J. Largo,FL34643. (8]3)524-1777. Fax (8]3)524.1077 ~ ~:'. ' , I .~~~,~~. ~ , . . "- ~ o. ~ . . , . ' . . 'II ~ ... DATE .: . ''-:-:: , 4:' ft.t' ~i~ ' - i1i'; .~, ..," ~:? f:.~ ~~. . . .', F~ o3i .' '. ~ , , AGENDA . ' 9, 1-q~ ITEM' # q Cf~ Clearwater City Commission Agenda Cover Memorandum q Item t# Ml!l!tlng Dotl!: 9. '7,15" SUBJECT: Application for Zoning Atlas Amendment for 1521 Druid Road; Owner: Clearwater Community Hospital (Z 95~06) RECOMMENDA TION/MOTION ~ Approve Application for Zoning Atlas Amendment to Residential Planned Development (RPD) for Lots 1 through 6, Block A, Druid Groves and 1/2 vacated Street, and pass Ordinance No. 5893-95, on first reading. [] and that the appropriate officials bl! authorized to execute same. BACKGROUND: The property is located approximately 310 feet west of Lake Drive and 670 feet east of Highland Avenue. The subject request is in response to a condition of the RPD zoning to the south that the entire site be brought into a single zoning classification. It is only for the north half of the parking lot. It involvessix lots which are located on the south side of Druid Road and run from the east property line of Clearwater Community Hospital to Crest Avenue. last year, these properties were rezoned to Multiple-Family Residential "Eight" in order for the present parking lot to be constructed. The parking lot has been substantially completed, and it is being used. The property to the west has a Future Land Use Plan Classification of Institutional while those to the north, east and south have a Future land Use Plan Classification of Residential Urban, and zoning of Single-Family Residential "Six." The applicant (Clearwater Community Hospital) now, wishes to obtain a zoning change for the north properties in order to bring the total development under one zoning district, and to comply with the previous condition of approval which required the applicant to rezone Lots 1 through 6 and the adjacent vacated right-of-way on the west to Residential Planned Development. The Future land Use Plan Classifications of Institutional and Residential Urban would not be changed. ; J .t I \ ~ { The revised site plan shows a six foot high masonry wall along the south side (Jasmine Way) which continues around the corner of Crest A venue for approximately fifty feet, and buffer landscaping in front of the wall. The wall would be solid and would alternate at approximately 60 foot intervals from being along the property line to having a set back of five feet. A continuous hedge with Reviewed by: legal Budget Purchasing Risk Hgmt. CIS ACH Othl!r N/A N/A N/A N/A N/A '-t)',fl. N/A Originating Oept: CENTRAL PERMITTING Costs: $ MIA Total User Dept: $ Current Fiscal Yr. commission Action: o Approved o Approved w/conditions o Denied o Continued to: !t) Advertised: Date: 8/5/95 Paper: TAMPA TRIBUNE o Not Required Affected Parties ~ Notified o Not Requi red Flniing Source: o Capital 111ft. o operating o Other Attachments: ORDINANCES NO. 5893-95 LOCATION HAP SlDitted by: City n~~ Appropriation Code: o None ~ Printed on recycled papl!r Z 95~06 Page 2 interspersed trees would be planted on the road side of the wall. The Planning and Zoning Board held a public hearing on this application on August 15, 1995, after which they unanimously endorsed the proposed Zoning Atlas Amendment to Residential Planned Development (RPD) to the City Commission. Pertinent information concerning the request is summarized in the tables below. EXISTING ZONING AND FUTURE LAND USE OF APPLICANT'S AND SURROUNDING PROPERTIES LOCATION IN CITY FUTURE LAND USE OR PLAN CATEGORY ZONING ACTUAL USE COUNTY Subject City Residential Urban RM-8 Parking Lot Property North City Residential Urban RS~8 Single-Family Residential South City Residential Urban RPD Clearwater Community Hospital East City Residential Urban RS.8 Single-Family Residential West City Institutional P/SP Clearwater Community Hospital 1 \ l I ~ , I ZONING RESTRICTIONS DESCRIPTION ,:,;::,;{:j~l;,:"::j:~K'\;J,;i'~'i;~PQ::~:;~}r:::}i?j/t::}::i{~:] RM-8 RS-8 ", <<..., REQUIREMENTS""";" REQU I REM ENTS . : :": ~'. .......: . ", '.... :.:: : .:".. Density ;"::?r:::::;: b;C~:':::;~:f:::};N/~H:~~J::j!~{!\:)~:~':::::!,?:::;l;' 7. 5 u. p . a. 7. 5 u. p . a . Lot Area :~::~~~,!~~~~;t!;~:~~~'~~J~:~~':}':: 1 2,000 sq. ft. min . 5,000 sq. ft. Lot Width at ':':::":;:;,;';;::,~:,:t:,::\ii;:;'::.i~{~~::~}.:~'(:!,::;..':{:,:~r-:[:,:;;:/:,:::{:: 1 00 ft. min . 80 ft. setback line , :, ::"; ',' ,',.',;.',;;,:,.','.'""" ;", '::y:\':" Depth :;;,'::' !;.:~;,\::y{,,:: N/A'i:- <:':,j: :'i ::': ': ,:..'" 1 00 ft. min . 80 ft. Floor Area Ratio ':>'::,r:: :,)\ :>r:':,~: :,:::)iNJA, ':':'::::..,":::::::.. ,:':'~":{ N/A N/A OTHER REQUIRED REVIEWS AGENCY YES NO Pinellas Planning Council/Countywide Planning Authority X Florida Department of Community Affairs X ABBREVIA TIONS: RPD Residential Planned Development (City) RM-8 Multiple-Family Residential "Eight" (City) RS-8 Single-Family Residential "Eight" (City) u.p.a Residential units per acre Z9506.cc . - .. _....,...~.......t. CITY or CLEARWATER ZONING ATLJ\S AMENDMl:NT ArpUCATION Nnr:ne ot Prnp~rty OW"~,t!l): Ri'chard H. Kar.zeff, C~Or Cle~rwa\:.er Communi\:.y Hospital _ Phoned!.!.~ 444- 4900 ^dl\f~!I~~ __~L5...U-E_._Or_u iQ._Road 1l!!lll!!!':{!t\tnli\lJ! (II ;my\: Phorlc:~1 LeonI Oescril'liotl 01 rrt'{'Ielty (Suhject 01 ncq\lesU: Lots 1.-6 in the vacant right oE way to the We~t t1t'-property ___Qn-Plpc~~r~id Groves subdivision. Gr..,!'!,nl LoC;llltm: South side of Druid Road at Highland and Crest:. Acll'!noe:.._..., _ ..- ------- rr!!!;crH 2011111n Oi:;trll::t: RM8 RPD' nlll'lUC3h"!ff Zoning Dl~trlcl: Clenrwnter COlll/l'ehel1sivr. Land Use P!;m CI;Js~lIicntiOI1: Pinellns County Cornp'ehr.n!;lve Lnlld U~e PI;m Cll1ssHic:llion:_ "enso" 1m nequcsl: As requested by city of Clearwater Is 'he It'!qucs\etl ZOI,inQ Disuict In conlortn:lllce with the Clcllrwaler ComprehensIve lnnd Use Plan ClassJricflIlon1 Ye~ X No. NOTE: II the requested tone ch:llltle III 1\0\ eonsl!lh!n\ with thl! CIty's LAnd Use ~llln, the oppllcallt will b~ requIred 10 fite II corrpl:;pondillg "ppUcntion to ;'Im!!nd the L:md Use Plnn. 15 the reQuesled Zonin(l Disllicl In COnlOflnfmcc with the Pinellas County Cnmtlfehc1lsivc lnnd Ul:;C Plan? Yes X No liSl any aliter pertinent Inrormation submitted: 1 ; I . ';..,. r. ,} flit ':'1 S1n""",,.~~;~~.~Q;:~. C Dntc:~ .}~.s. -- JUt 071995 CENTRAL PERMITTING ('ITV ("U" ,,,, r.l\nl\'II.Tr:'f1 ncviewed by: - \....:-,-- . '70 - 5.!> ?: ___ ___ : ----y-- /'- , -~ /" "~' ! . ~ /~ g ~:\~t~~~~\~''-........ i ~ >Z... -4c" . ____~~ ---....J. 'o"t... ~, . a, Ir--------......_ _ \~\ /~/: -~ : ) -1== . , --,--- --- ~ t -- \ r--" . ."....-r---- _ ~ I , _~ "~'. . I , ------ I "I 4 J --"- ... .j --- I. _ . - J".! I ; ~ ~ \ -0.1-1"....--1 ..~ to.... ...,... I '" /":) _ ... . ,.- . 1\ ! _~ i ____ ' . ,--_. ' / ... -. i _.__. _" . ...._. : /-~ \ j" ;..-- .. 'f.~..,...;.'" / [,-~ .... " r. ; / I ~ 1..... 'r ___~ ' · n----- I \ ..1____01 " IlJo1Ul -r---- i ----T- a' I.') oj "S~ ; 1,... ~ Q lJlIIII .~'OUIIII'-- --......--. ' .. 1 \ I " I "~l _ '1'-- U: ':! 1 1_ ' I . ),,1>_ _ ~ :c. "---_ u.., _ l-~- I 4 ::I :: i Q i . . ! --, ioJ_____ " , .~~-._~ .. oJ 4 -----... ----- t...._M ,-~. .. . .. . ". ~.'"'" '" ORDINANCE NO. 5893-95 ! ' AN ORDINANCE OF THE CITY OF CLEARWATER. FLORIDA. AMENDING THE ZONING ATLAS OF THE CITY BY REZONING CERTAIN PROPERTY LOCATED WEST OF LAKE DRIVE AND EAST OF HIGHLAND AVENUE.' CONSISTING OF LOTS 1 THROUGH 6. BLOCK A. DRUID GROVES. AND 1/2 VACATED STREET, WHOSE POST OFFICE ADDRESS IS 1521 DRUID ROAD. FROM MULTIPLE-FAMILY RESIDENTIAL 8 (RM-8) TO RESIDENTIAL PLANNED DEVELOPMENT (RPD): PROVIDING AN EFFECTIVE DATE. WHEREAS. the amendment to the zoning atlas of the City as set forth in this ordinance is found to be reasonable. proper and appropriate. and is consistent with the City's'Co~prehensive Plan: now, therefore. " , BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER. FLORIDA: j' I I Section 1. The following described pr~perty in Clearwater. Florida, is hereby rezoned~ and the zoning atlas of the City is amended as follows: Prooerty " Zonina District From: MUltiple.Family Residential 8 (RM-8) To: Residential Planned Development (RPD) Lots 1 through 6. Block A. Druid , Groves and 1/2 vacated street. according to the map or plat thereof as recorded in Plat Book 15. Page 46. of the official record~ of Ptnellas Count~. FL. (Z95.06) Section 2. The Central Permitting Director is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND ,AND FINAL READING AND ADOPTED Rita Garvey Mayor.Commissioner \ Approved as to form and legal sufficiency: Attest: Pamela K. Akin City Attorney Cynthia.E. Goudeau City Clerk ..~.. ,.~. ,I ~ H r.> GJ 701 ~ 700 7J'::; 64 5" H I- - - - ..:J. _ ,_~, 6'9 16 ~~~ ( ~' 700 I In 17-,,.!8 , w ~ 5 705 16 '""""I 706 I _-- 9 709 I 5 1 0701J ~ 18 fa' VI 70r 17 ~ ,8700 706 i. tt '106 IS t:. 9 711 15!iS 10 7/0 716 I I .,,, 14\13 '~ 11 eo I; ~ I o .., 701 700 53 45 '__ _t::)".... .. 705 ~~, 52 )::' 46 '11' 51 .c:~ 47 7/0 'on 7011 72 70' 65 111 ,... I"') I' 7" 708 71 66 -- a: u 7'~ 50 , ; - ,,5'- I~~.3 12 /,'~ \:g ~ .... ~ ~ - -- -l(V1i2 70 69 67 "'.5 l.O '" ... ~ - .,,1 -fB 20 -.4r ~I 11 eo 'Ill 60 I I I i I I j I I I 110 . ~o " 01 _ :g I I 10 . .., ROAD '" III - 'i' ;r;u: ~ am ;t~1 ~ij ,i"r.... ~,~ '1t~ .:gi ~\l,j ~,~' i?i~.t. ~-(,~ ,'J ,~% ~ i ~~~ #~ ~ ;f ;'6d~ ',,-,'~, ~,1~1 io.f.l $ ,'1' ;;-f#i 7 t:~ ~'i!IlIll ~ Q' .,,1 ~ 8 l7 ~, ::! '" -.'" :i: JAsMINE liD ~ <ii I;; D'I;; ~ ~LI ':i ~ ~ d I~ D T 4t; 5 s i9.~~7'1 ~ 0 :; ~ BA~ ~ 6 60 _ ~l ~ /I~ ~, BO~ JAY ~ I ~ ~- r: .~ t'@}....IC; :> (0)4 5. 6 ~ ~ ~ c ~ 14 ~ I ~ - 4 6 5 4D R .. <:) J ... "" ~ ~ 100 13 ;;; ~ UL 9>u -.-u., CLEARWA TER COMMUNI TY 034 1 HOSPI TAL '2 - ~t 4 o .., o <0 a~ - 't. :. , 2 O L":H/02 . 905 90' ~ ~2i llb 1... ., D'I ':! ~ 8A . 8 7 6 ~~ ~ ~ ~ ~ s: MAGNOLIA ~oa~, ; ,~ 9 9A -'0 "II 10 ... ~ 90B 5 v. 100 DRIVE o '" 9'2 5 D'I .... ~ j';! ~ D'I ... ~ 14 :;; ~ 90 '000 16 P/SP SUN COAST FAMILY Y MeA J4/01 '~ ~J 15 - ~ :;:ga 24 ~~ @ '1 '00 ..... .I V E S 0'9 ...16 '" 17 ... ~ ... ~ ~ ~ - " I ...23 N~2 'V21 ... 20 ::J ::; ::;. ~ - ... - It .... ~ 100# ~ ... loNs R S _ to. ~Cf) :$ ~ -~251 -25 ~ I~~ I ~t..') 3r ~3f Y') . "". M pA7l4 - ... ,-, ~ 30 ~JI '~J2 1005 o ... 7(lOB 0 j B J: ... .... ... 10 '" .... .., ~ '" - 27 -28 .. 29 R f1I o ,OlZ ~ A '1 !~ 34 ~ J3 Q J 7 36 I 35 ... .. l:)... '" ~ ~ ~ w jl ,.nt'l PROPOSED REZONING z 95- O~ c... LE..A. R.. ,^/1=lrE.R.. c.o I~MIA N I ry Ho::. r j"-A L QWHe:1'i APPLICANT PROPERTY DESCRIPTION \ tONING \1 A II t. f:, L r::... \ ~ Co La I~ D ,R..I.A\D '/1- VA (. C:r P... cr V e. s .s I. f'.M8 p..fD FROM' TO 0,77 ACRES C1l''Y r:OI.lJ..lISSIOH PLANNIHG lInd IONING SOARD 291A. RAHGE t? E .l.TlAS PAGE , TOW H 5 HIP 2. (1 s 1\..\ SE.CTIOH .5In9'. F.. rnlly i. cP~ Clearwater City Commission Agenda Cover Memorandum 10 Item # Meet In9 Dote: ; I '7 . 7_S SUBJECT: Application for Future Land Use Plan Amendment and Zoning Atlas Amendment for 1910 Douglas Avenue, Owner: Hellenic Orthodox Traditional Church of America/Father Kominos Hatzileris (Z 95-05 & LUP 95-22) RECOMMENDA TION/MOTION: Approve the Application for Future Land Use Plan Amendment to Institutional, and Zoning Atlas Amendment to Public/Semi-Public for Lots 26 and 27, Block G, Sunset Point 2nd Addition, and pass Ordinances No. 5891-95 and 5892-95 on first reading. [] and that the appropriate officials be authorized to execute same. BACKGROUND: The subject property is located approximately 350 feet north of Sunset Point Road. This application covers two parcels adjacent to the land presently owned by the applicant, Hellenic Orthodox Traditional Church of America. The church needs additional space for its expanding facilities including its proposed child day care, and intends to combine these lots with its adjacent property to the south which is zoned Public/Semi-Public. The two lots are located in the City approximately 350 feet north of Sunset Point Road and east of Douglas Avenue. There are two older run-down single family houses located on Lot 26 immediately to the north of the existing church building while Lot 27 is vacant. These dilapidated buildings will be razed. The subject lots are presently zoned Multiple-Family ResidentiallEight" (RM-8) and have a Land Use Plan Classification of Residential Urban. A child day care is neither a permitted nor a conditional use in the RM-8 zoning district, but it is a conditional use in the P/SP District. It is proposed to rezone the property Public/Semi. Public. The Future Land Use Plan Classification of Residential Urban would be changed to Institutional to conform with the Future Land Use Plan for the south property. The properties to the north and east have a Future Land Use Plan Classification of Residential Urban, zoning of Multiple-Family Residential II Eight" and Single-Family Residential nEight", and presently have a mixture of residential types. The proposed Future Land Use Plan and Zoning Atlas Amendments are being requested to permit the proposed expansion. The size for the combined lots is under one acre which is the minimum lot size for the Public/Semi-Public District. However, the proposed amendments would be an expansion to the existing Public/Semi-Public district to the south. The proposed day care can be considered by the Planning and Zoning Board as a conditional use if the proposed Future Land Revietled by: Legal Budget Purchasing Risk Hgmt. CIS AeM Other NIA NIA HIA NIA lJtA &tv HIA originating Dcpt: CENTRAL~RMITTIHG ::=>S Costs: $ NIA Total User Dept: $ Current Fiscal Yr. Commission Action: o Approved o Approved wlconditions o Denied o continued to: CI Advertised: Date: 8/1/95 & 8/10/95 Paper: TAMPA TRIBUNE ~., o Not Required Affected Parties ~ Notified o Hot Requt red F~ing Source: o Cap'tal 1!ll). o Operat In9 o Other Attact.cnts: ORDINANCES NO. 5891'95 & 5892-95 LOCATION MP.P Appropriation Code: o None ~ Printed on recycled paper Z 95-05 & LUP 95-22 Page 2 Use Plan and Zoning Atlas Amendments are approved. The Planning and Zoning Board held a public hearing on this application on August 15, 1995. after which they unanimously endorsed the proposed Future land Use Plan Amendment to Institutional. and Zoning Atlas Amendment to Public/Semi.Public (P/SP) to the City Commission. Pertinent information concerning the request is summarized in the tables below. EXISTING ZONING AND FUTURE LAND USE OF APPLICANT'S AND' SURROUNDING PROPERTIES (-., . . , lOCATION IN CITY FUTURE lAND USE OR PLAN CATEGORY ZONING ACTUAL USE COUNTY Subject City Residential Urban RM.8 Two run-down single-family Property houses & vacant lot North City Residential Urban RM-8 Multiple-Family Residential South City Institutional PISP Hellenic Orthodox Church East City Residential Urban RS-8 Single.Family Residential West City Residential Urban P/SP & Hellenic Orthodox Church & , RM-8 Multiple -Family Residential ZONING RESTRICTIONS DESCRI PTI ON "::::.:)'\::>:::- ?i{(::?'P/Sp:r:::r,"'{::~:;t::::>):: RM-8 RS.8 :. ;:.:{;. ;:.c;.::'~.,. '::'"::.:' :::} (~.~.~ ~.~:'., .'." ."' c{:~,..".C:::.=,.:\:':~::' :~, \:c: :":::: :<::: ::'::::::/{.\REQUfREMeNTS:?,:~?:t: REQUIREMENTS Density :;::::t1;/P:::;:::j;:::r:;{:':?N/A::::~\'/:::"};':':;':'::\i:',::::::,; 7 . 5 u . p .a. 7. 5 u.p.a . Lot Area :', ":"':' '0' ":"" :'>,:/!~ ":'::";';';';\';;f'" 'j' '(", t':';,',: ;,,:: ',,: 1 2 000 ft. min. 5 .000 ft. ,':''':::':, ' ne,:a'cre/m n mum," ,::, , sq . sq . Width :"':';:"',:-',:::",-:::,:,',y,"':' "'.:":'~':X;'<"',' "':", ,';",:'..':::':',', 1 00 ft. min. 80 ft. lot at ',,":::::::'.':'::,::i::~99:,,~;tmi~,<-: ",:" ";,' setback line ":';'..: "",:::, ",,:.:,..i":: ,""":',,:':"::t,',', ',::., ", ,'.." :' Depth <::"/::"iO({'ft/)!':."~'::: ':":'::,:::/,:' i::::'::::: 1 00 ft. min 80 ft. ','..:''"':',''", "."mln.",:/::;:"" " . Floor Area Ratio :(,~: :,'.:;ii\:'::::;:J:~O";:':':fua')(-(!;;::::'::/:'?\:;;';::. NIA N/A OTHER REQUIRED REVIEWS AGENCY YES NO Pinellas Planning Council/Countywide Planning Authority X Florida Department of Community Affairs X ABBREVIA TIONS: P/SP Public/Semi-Public (City) RM-8 Multiple-Family Residential "Eight" (City) RS-8 Single.Family Residential IIEight" (City) u.p.a Residential units per acre z505.cc " , ' !') :1' . ''':'':;.... ;.~~~rn> . CITY OF CLEARWATER ZONING ATLAS AMENDMENT APPLICATION 2.. 1r.. p,r .I Z~/I" 9.5- .2. )..... I, , Name of Property Owne.r(s):..HaLlnnic. nrthr'ldnx Tf;\di~jOnt\1i~t r.hurr.b of Amerir.A. l.L~R WA..T e:p. L 4~1 5 Address: 1910 Co~.g.1as .(Iwe~ [)"n~Q.;n, rI 146.9f\ Phone: ( ) (813) 443-3999 Representative (If anyl: Father Komninos Hatzileris Phone: ( I 443-3990 legal DescrIption of Property (Subject of AcqueSt): Pinellas County. Florida Sunset Point 2nd add Blk G. Lots 2fi and 27 less rd. :"~.....; 't.:; . ~}.1:t!i;~'.;~ - : -;~q.. General Location: Cl e~rwa ter. Fl or; da Acreage: 0.25 acres m.o.l. Present Zoning District: RM- 8 Requested Zoning District:-P I'SP C:earW:l:cr C;;mj:l~c~c:,::;ive Land Use Plan Classification: Re!'l idpTl t-i .<l1 Th-ban PineHas County Comprehensive land Use Plan Classification: R~.u; i clem tial Urban Reason for Request: To permit expansion of existing church fac:il i tip.s directly to the south. Is the requested Zoning District in conformance with the Clearwater Comprehensive land Use Plan Classification? y'es NO'; NOTE: If the requested :zone change is not consistent with the City's Land Use Plan, the applicant will be required to file a corresponding application, to amend the land Use Plan. ' Is the requested Zoning District in conformance with the ?inellas County Comprehensive land Use Plan? No V Yes Ust any other pertinent information submitted: S;gn'Me: ftl7~~f~~~ Reviewed by: Date: ~~/J.(" ~1.tf,4~'';/,~' '.... . '~." .. . .' . - Le ?v 2 9.;- - ()r.- \..MH> us & I'LAII AMr.IIUlIElfr ^1'1'1. I cn I oN L /I'; 9,~: r-::.... O^T&__~J..IJ.t1.JL__~,f;.I-29b_.~ . UMIC or l'llOPCRT'i OW" Ell {S ~ -'1l!J1W.ur-\!,Q.@Llr.I!!Ij!!.Qp~ 11 st f.lll!fs.!L'!LAmerl!:L___ II DDR ESS _ -.12.ULQou!11 C1L^.19~.fl!1.arwater..,.]L: IS461L-_____1'1I01l E lQ.1}l-..i.4}:3999..:_ ii r.r/l ESC;tlT AT I v E (I f All Y) Father I<oolnos lli.!:ill~.!:.ll.________________.._ I I\\)OnESS_ 19\ij Douglas ~v'!:'!'E~~':!...F\: }~~~_________\'1I0HE1!l.'3}_~1l3-3~~.____ I.EGIII. OES~/I1 PT lOll OF PlIOl'IW't\' (SUDJ E,CT OF l1EQUgST) ____________.-.::.___ SE!!~polnt~~ddlt!.O:..!._BI.OCk t~-~~s 2~~1~~!~~.2!q.llt-~~-~L____. ----------------.,...----------------- ---.... ,-- , ;;;.",,'^C ,.~c"'o,,-~;F;,.'7{ ~ 1:-.#i~~-:--=-w~:;'~~ f.l~~ 0-b.7)__--At a,q _S-tL-,,-rQf -f~f ~~=________________ f ^~nEAOE "0 Pb- tZr, ~~T--~--------------- --~-----------------------------, pn eSE'/lT 7,01: IIIG I) I STn I CT __J{ 11- 8 __~_____________________,_ llEqUESTEO 1.0<<11IG uls1'nlcT__USP __________________._ Note: A SCj)ut':de :lpl'lication Is relluired if thu zoning district is' proposed to be changed. PlmSIWT CLE:l\l\\t,,'rCI\ COMPI\EIIF.IlS1VB I.AllO USE PLAtl Cl.AsstrICATIOH ____1~,.) ~P.lW 7({}",-.II/:?;Q&~______.______~____.._ . ..~. ,_ nEQUESTEIJ CLE,\/I\\'A'fEIl COrJPREIIEIISIVF; 1.11110 USE PLAt: CLASSIFICATION _ :7fi.rlZ.Z%?a.~_f- ________________~-=~~== ' n C^A' ron. n~QU OS., +~" (.--:-W-?,kJ";~~/ --I2-~~;I,. .~_ ____..... ,-.-!-...'::!:.t.6.. -/, t""~J~~ -/.. *"L..__e?__ ~ S-'J.' : , __n_____'_', ". . ~4 ._ I I ! I 1 I i II 1 ' 11 . i PItlELLAS COUlIn' COMl'nEIIENSIV& LAIlD USE PLAlI Cl.M31FlCATIOrl o ' ~ Ji ~ . . --------, --- .--____,l~~L og.... '--1~_!lt:~____________________ ,.,~.___~ , IS 'Tlii: COUIITV I llote: 11 EQUJ:.:S r EIJ 1.t'd1O US E c,,'r EGOn 'i HI COlfrOllUAIIGE If IT II ~IJ P IIH:!.!.A s LAtIU us~ 1'1.11/1 CLIISSI ftCATJOII? yr.s __~_ NO ~__ . County Lllnd Use PIlll! ll/1leudments require the :lpprolllll or the Plnelllls County Pl"nniog Council a.nl! the Stat!! o[ r\orldl\ (Chapter IGJ r.s.). . Stntc 010"'1;11 ~'aHngClncnt Le(Jlsll'\llorl lImits 11nfll IIppl'o..,al ot LRnd IIse PIl\l1 IIrnendmel1t:5 b)' the City comiiiTiiTon to ,...lclI II yea r. ~ rIf#' , - ,.~,.....,,& \ "'~r ~ ----~~---,- (0 &natur ' IRa\' i IlWCU lll': " '- (~ () 7Y , ' \, .', e ~j I ! t I I :1 1-- j -.,,- Ullo "...u',. ., So .SbZ . t~--Sb I : /r^,~ i ~ -----~ ~" . '--y-.:;: !)\ ~ j' "" '" I \(~, ~ /~ g . '~~:~J,~:< '" ~.P-=r-----i j~"~ "~'''\f . ------l I ""---r, :." -~. ...-. ......_.~I i! \.. : I . I j --1 "1'; :; I ~---- ..J, 'j: - \,..._l'- ) ~ ''''1-'-'1 L ,... ... tf' _ ~ _ .. ..... 1\ ~ .~ oj s-. i <I" -- ---- r-. h ~ t~ -, :::t Q "".---....~ ~ 4J""U- /' ---, \. I l . ] r"'a_~ o o " ~---4)--=D- .. .. ~ , ' ',1 - }- ..". "-'.... , '- ORDINANCE NO. 5891~95 AN ORDINANCE OF THE CITY OF CLEARWATER. FLORIDA. AMENDING THE FUTURE LAND, USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY. TO CHANGE THE LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY LOCATED NORTH OF SUNSET POINT ROAD. CONSISTING OF LOTS 26 AND 27, BLOCK G, SECOND ADDITION TO SUNSET POINT, WHOSE MAILING ADDRESS IS 1910 DOUGLAS AVENUE, FROM RESIDENTIAL URBAN TO INSTITUTIONAL: PROVIDING AN EFFECTIVE DATE. WHEREAS. the' amendment to the future 1 and use plan element 0 f the comprehensive plan of the City as set forth in this ordinance is found to be reasonable. proper and appropriate. and is consistent with the City's Comprehensive Plan: now, therefore. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER. FLORIDA: Section 1. The future land use plan el~ment of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property as follows: Prooerty Lots 26 and 27. Block G.. Second Addition to Sunset Point. according to the map or plat thereof as recorded in Plat Book 8. Page 14, of the public records of Pinellas County, FL. (LUP9S-22) 'H Section 2. This ordinance shall take effect immediately upon adoption. subject to the 'approval 'of the land use designation by the Pinellas County Board of County Commi ssi oners and subject to a determi nati on by the state 1 and p 1 anni ng agency or the Administrative Commission of the State of Florida. as appropriate. of compliance with the applicable requirements of the Local Government Comprehensive :Planning and Land Development Regulation Act. pursuant to ~163.3189. Florida Statutes. The Director of Central Permitting is authorized to transmit to the Pinellas County Planning Council an application to amend the Countywide Plan in order to achieve consistency with the Future Land Use Plan Element of the City's Comprehensive Pl an as amended by t )~:-\~~f.9~~~,;:;- _~. ~) .':'..:,: ~ 1:~)t;l;;~ ~"h~ U\\l[l!t:., I, PASSED ON FIRST READING ' H;\\ .~-:j ~~ ~ l~: ~ ' " , PASSED ON SECOND AND FINAL '~u AUG 1 11995 (._: I ~,ADING AND ADOPTED ' ~E!<JTR~L PERfv1IITIf\:8 I en YO,... CLEARWATL:,' : Land Use Cateqory From: Residential Urban To: Institutional Rita Garvey. Mayor-Commissioner Approved as to form and 1 ep_~rrx ci ency: Pamela K. Akin. City Attorney Attest: Cynthia E. Goudeau. City Clerk " ~ ~%" . .,."', ......." ORDINANCE NO. 5892-95 AN ORDINANCE OF THE CITY OF CLEARWATER. FLORIDA. AMENDING THE ZONING ATLAS OF THE CITY BY REZONING CERTAIN PROPERTY LOCATED NORTH OF SUNSET POINT ROAD. CONSISTING OF LOTS 26 AND 27. BLOCK G. SECOND ADDITION TO SUNSET POINT. WHOSE POST OFFICE ADDRESS IS 1910 DOUGLAS AVENUE. FROM MULTIPLE. FAMILY RESIDENTIAL 8 (RM- 8) TO PUBLIC/SEMI.PUBLIC (P/SP); PROVIDING AN EFFECTIVE DATE. ' I , 1 1 WHEREAS. the amendment to the zoni ng at 1 as 0 f the Ci ty as set forth in thi s ordinance is found to be reasonable. proper and appropriate. and is consistent with the City's Comprehensive Plan: now. therefore. " BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER. FLORIDA: .1 Section 1. The following described property in Clearwater. Florida. is hereby rezoned. and the zoning atlas of ,the City is amended as follows: Property , Zoninq District Lots 26 and 27. Block G, Second From: Multiple.Family Addition' to Sunset Point, according Residential 8 (RM-8) to the map or plat thereof as recorded in Plat Book 8. Page 14. of the public To: Public/Semi-Public (P/SP) records of Pinellas County. FL., (Z95-05) Section 2. The Central Permitting Di~ector is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED , I .1 ! ,; f I I, I ,I Approved as to form and legal J;mncy: . ame a . Akin City Attorney Rita Garvey Mayor-Commissioner Attest: Cynthia E. 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IJ 0 I+.D.D FRO~ RES I'D E~Tn~'L- \:J ~ B ~ (J RMS S U JJ S" sr po (NT ( TO 1 Ne; T"lT LIT l 0 tJ A L PIS? 0.'2.4 ACRES PLAHHIHG IInd ZOHING aO,l.,RO CITY COJ-4MISSIOH SECTION 03 TOWHSHIP '2..~ s R A H Q E \5"" E A T LAS P AGE '2.S( .po cr3 Clearwater City Commission Agenda Cover Memorandum 1 I Item # Meeting Dote: cr · ? . 1-5 SUBJECT: Application for Future Land Use Plan Amendment and Zoning Atlas Amendment for 1105 Engman Street, Owner: Bertha Dorsey (Z 95-07 & LUP 95-25) RECOMMENDA TION/MOTION: Approve the AppUcation for Future Land Use Plan Amendment to Commercial General, and Zoning Atlas Amendment to North Greenwood Commercial for Lot 31, Block E, Greenwood Park No.2, and pass Ordinances No. 5901-95 & 5902w96 on first reading. [] and that the appropriate officials be authorized to execute some. BACKGROUND: The lot for which a rezoning is being requested is located approximately 130 feet east of North Greenwood Avenue and it is contiguous to the North Greenwood Commercial zoning district. The applicant asserts that the property has continuously been used as a beauty salon for more than 20 years. The property is presently zoned Multiple-Family Residential "Twelve" and has a Land Use Plan Classification of Residential Medium. A beauty salon is a personal service which is neither a permitted nor a conditional use in the Multiple-Family Residential "Twelve" zoning district, but it is a permitted use in the North Greenwood Commercial district. The present use is nonconforming which cannot be replaced nor can the property be improved because of the limitations imposed by the dimensional and numerical development requirements of the current zoning district. The applicant wishes to obtain a zoning change to bring this nonconforming use into conformity to allow for future improvements of the property. It is proposed to rezone the property North Greenwood Commercial (CNG). The Future Land Use Plan Classification of Residential Medium would be changed to Commercial General to conform with the Countywide land Use Plan on the west property. The properties to the north, east and south have a Future Land Use Plan Classification of Residential Medium, zoning of Multiple~Family Residential "Twelve" and presently have a mixture of residential types. Properties to the west have a Future Land Use Plan category of General Commercial and a zoning of North Greenwood Commercial. A study recently completed on the North Greenwood Commercial district by the Florida Center for Community Design and Research indicates a need for greater flexibility in allowable land uses, dimensional and parking requirements for the district. The City Commission has considered the revision of these requirements and has recently adopted an Ordinance to amend certain development requirements as they affect North Greenwood Commercial District. Reviewed by; originating Dcpt; Costs; S N/A Commission Action: Legal N/A CENTR~S TT I NG ' Total 0 Approved Budget IUA 0 Approved w/conditions purchas i ng N/A $ Risk Hgmt. N/A Current Fiscal Yr. 0 Denied CIS N4~L.- User Dept: 0 Continued to: ACH FLnding Source: Other N/A 0 Capl tal llr(J. Advertised: 0 Operating Attachments: :;J1) Dote: 8/15/95 & 8/25/95 0 Other ORDINANCES NO. 5901-95 & Paper: TAMPA TRIBUNE 5902-95 0 }lot Requl red lOCAll0H MAP I S.....i tted br/: Affected Parties Appropriation Code: 0 Z:J4' rii1 Notified None 0 Not Requi red C i t anag r ~ Printed on recycled paper Z 95-07 & lUP 95-25 Page 2 The proposed Future land Use Plan and Zoning Atlas Amendments are being requested to enhance this flexibility and would be an expansion to the existing CNG district to the west. The Planning and Zoning Board held a public hearing on this application on August 29, 1995, after which they unanimously endorsed the proposed Future land Use Plan Amendment to Commercial General, and Zoning Atlas Amendment to North Greenwood Commercial (CNG) to the City Commission. Pertinent information concerning the request is summarized in the tables below. EXISTING ZONING AND FUTURE LAND USE OF APPLICANT'S AND SURROUNDING PROPERTIES LOCATION IN CITY FUTURE LAND USE PLAN ZONING OR CATEGORY ACTUAL USE COUNTY Subject City Residential Medium RM.' 2 Beauty hair salon Property North City General Commercial RM-'2 Multiple-Family Residential South City General Commercial RM-12 Multiple-Family Residential East City Residential Medium RM-12 Single-Family Residential ,West City General Commercial CNG Neighborhood retails ZONING RESTRICTIONS DESCRIPTION . . . . .. ... .... . . :::::\-:,i:::Y' :,;:':)::;::i(::;{CN'G..t:::;;[:/::>t:;;:~'i:;/:</ ,:i:';'::/');:,:'I:iEQPIFfEMEN'TS\'~::;:::": ~:' RM-1 2 REQUIREMENTS EXISTING Density lot Area Lot Width at setback line . <'. .:-~. . :'. ".; :. ."' .':~: ,".' .'.::< "':",:. ' ,":.. '. ....: . . .': .; . . ; d.. . H . <. ,.... c. .. . ..,"':,',..':..'....'15'....'..',..,"" '... ',": .. ... . .. ... . .. . ,'......,....,', "'u'p'a..........'..' .. .. .. ." . . . , . .. , . . .; .;:.": ;.' ....:.:.. : .. . ": ,':. ....... n . .... . . . ... .. . . .. .. , "..,..., " , :,::':,,;:',;,:-' ':::'(,:;::"::';:::;::':::,'NI1<::;"'/::::::}':,";'',:,:/:::(' ,,',' ,,': ,,',', .., , , .... :.., .." "..,':.. , , ::,',','" N/A':':, "':,",:":..,..,' " . '. . . . .. . .", ...,.. c ... . 11.5 u.p.a. max. 7,000 sq ft. min. 100 ft. min. N/A 3,640 sq. ft. 40 ft. Depth ::';:'.::<:::..:,':::,tN/A::',"...."',..' ., ,," , , , "..,.."..:''':': Floor Area Ratio ,:\:i>ii:"":'::/l::O"'56"':'rria~:'. ::'>'~:::' .: :. '..:' ~ ~" .c. ... .. .'.: .......~ .... ..;. ..: . 100 ft. min. N/A 91 ft. N/A OTHER REQUIRED REVIEWS AGENCY YES NO Pinellas Planning Council/Countywide Planning Authority X Florida Department of Community Affairs X ABBREVIA TIONS: P/SP RM-12 RS-8 CNG u.p.a z9507.cc Public/Semi-Public (City) Multiple~Family Residential "Twelve" (City) Single.Family Residential "Eight" (City) North Greenwood Commercial (City) Residential units per acre .~. ." i- ~ . it.", " . . i.~~ I.h/IU lJ5r. l'I.MI MIr./IlHIF.IlT ^I'I'I,ICHIO/l . . t:,;'" ......~~.- 'MTF:___u2L_/ !___ ,/ ' 1I^,IC or 1'lI0l'enn' or. 1/1:; It( 5) _J1,a~th/LDou,cY._~___----:__________-_____, , , . (01)) ""J-21.l7 ('II' Anon r.:;s ~ _LtQ.:i.Y./lgPlII"-,,'t~.l:'l.~.t_~_~_ ___ _-:-_____1'110111'.: _tllJ.H_1!\J=25<l!l_._ it r.Pll~:; 1:11 r ^ T IV r. (I r MI v ) __~:X...tl!!.!1.!!!!I,!_____ CI "nrwnlcr. th'Lchbnrhood !lounln., A !JOlt r,SS_ \'II01n: 4<l2-'H 55 tCG^L Or:Selll rT I all or I' 110 l'l::ll T\' (SUIlJ tCT OF \If,QUF.ST) ..k1~_l1.,_IltQ.dU\~,._~._- I _ ___~l.~m....r.~~? 1._'!f~tr.!Jl1L~ P!il':....lli'l;-eo( I J'.!!J."LC;g&<!'LcL),T.l.J'jll~.JlQ~~ .11.._ _.. __.!:Il92..~~...t~=-~~~!.!!!!l!!!~!l~J...!.!.E!J!!!L_ ______ ______~ ------------------------------~------------------~~ OJ;HeIMI, I.OCATlO"__~ EnrJmlln st:!.!.'!.t..:_l!.n!'.':.2.!..!!C?~....<!~ano,ioOdr 1~f1.!'l'.!..pJ_____ rn1mot:t:o AVlltlua ---......... -------....--- ----.....--- -----'" flCUr.^GE. ____._________________________________ _______. rnr.r.r:IlT 7,Olll1lG "I S'fn I l;T _ ..w.LiJ:;..!l.!!!~.!!Hg~1J________________ _________ . It mil F:ST F:U 7.0111110 J) I Sln I Cl' cue: _...- ...-----------------------...---....- -:::----- -~... lIotl?: A 5"1':lI":de :\1'1'1 tcnUOI1 Is H?lpllr'!d 1.1 lhl! ~otllrlg dlstrlcl l~ . proro~ed lo b~ ch~n"ed. "'i-im::>r.ll'f CI..f,hn\~'\Tr.n Cmll'IlEllr::IH;JVC I,AtllJ USE pt,At, CL^SStrICATJOtl ..___~~ 1:/4-. z::~( /i-td c/ ~i.'!!!______ nF.:QUESTE:U Cl.F,;.\Il\l,'ATf,1t CO~l1'nF:Ilr.IlS tVI) LAtIlJ use rL,^I~ el.ASS I r I CATION CO"l'Jh7c<'7' Ct'~ 9",,?..,,1" oc-L -----,--' .-----.-... -...------------------.....----...----...-----........--..... I n r.A 50/1 rOil III~Qll r;s T _'rtU;lllIl\<;lIt.J\OII.I.1\IL In. J:l.lf.lc ct JllstwcilLJJnd..r.ur~olll:...r.nmmc.rclnL_ ~- ~'l._ _~1h-'mfl_~9_;ULlU?j!"II1J ~.'I_"1I1 OJL!Q.~.l!'2t.<L J;h(!I1_?!LY~..Il u ._t;QlttitUl'J.'ll\l y '-~ .tone ,;J:..v__. ._.---.!!.'!2!!.~ !t~...!!l"! ~1~., ~!L lJ I!U!..<:!U!lS!!!!!t'!.'!22!! _,*,~'!.!E.!!! l..Q!.!! tU.9.~_ J .L,~ _~'?11,U 9.1U"JjJ fJ_ _. . lo tht! North GrQOllwood COlTlmercIal Ohtrict. -. .....-....-........-................---- - -..------------------....----- ----_.------ ---- -..... 1'11Ir.LLA:j coutln' Cmlpnr:;lIr.IISIVr, I,Alm USE !'1,At' CLA!".31 r1CJ\TIOII _..._--""""""-_._-----_...._,,~-----_..---------------- - .~- ....-.....-----.-.-.....- .IS TIiL: I1CQur:srr:;n Lillill IlSE CATE.GOIlY JII COllrOluIMICr. IltTl1 TilE I'tllr.LLAS emlll1'\' 1.AttU U~l~ "I.AII CLASS.rICJ\TIOII? rES_.__"__ IIO-1il!___. I Ihl1,~: . County Lllllu Usc PIon :lIocnt.ll1lCIIl!; rCl'lul.re the ll11flrovnl QI thr. "l'LIHdl~s CQ\I\\\Y 1'1;1l~I11.ng COllnn\l nm\ thp. Stnt!! or rlorllln (Chllpbn 113:J r.IL). . Slnle GI"o.dh ~lnlln\1;Cmfl"l Lc!,!.tslnll.QlI ll.ll,ll.t; lll\l\l l\l'prov\\l ~~:tl(.~nd Use rlalt n1oelldlnl'!nt!l br ~c ell}' cotlliiirr.!iLlron to ,,,'ICI? II ~ . , ' ~) /;'" '':r? ).1/, . ttJ} ./'" -' L-~/4R.-- -- "--~~~.- -,. '{ 8 r r. 11:\ t III e} - II' ,n~... i I,"ell h~': CITY OF CLEARWATER ZONING ATLAS AMENDMENT APPLICATION Name of Property Ownerts): Bertha Dorsey Address: 1105 Engman Street Phone: (81~ 443-2137 or 813-441-2549 Representative tit anvl: Phone: I legal Description of Property (SubJect of Requestl: La t 31) according to the plat thereof; as recorded Recorda of Pinellas County, Florida Block E, GREENWOOn PARK NO.2, in Plat Book 8, Page 16 of the' Public General Location: 1105 Engman Street. West of North Greenwood, north of Palmetto Avenue Acreage: Present Zoning District: RM12 (residential) Requested Zoning District: CNG' Clearwater Comprehensive Lnnd Use Plan CI;lsslficatlon: Pinellas County Comprehensive land Use Prall Classirfcatlon: Reason for Request: to chanRe zoninp; to reflect historical and current commercial use. Site has been a beauty salon for more than 20 years, continuously. Property should be ihcluded in the North Greenwood Commercial District. It is contig~ous to the North Greenwood Commercial District. Is the requested Zoning District in conformance with the Clearwater Comprehensive land Use Plan ClasslficDtion7 Yes No Nt:' NOTE: If the requested zone change is not consistent with the City's Land Use Plan. the applicant will be required to We $I corresponding application to amend the Land Use Plan. Is the requested Zoning District in conformance with the Pine lias County Comprehensive Land Use PJ;ln7 No Nt> Yes_:: Ust any other pertinent information submitted: Signature: D,'O: {hrl~ 7 Reviewed by: ~.tI.c' ~'Z... b' 1.0 -5bZ 1" III I a:: 2 a:: ~ 1 ~ .-:----l I , I ." ~ t:I i " ..,..,..0....,., -"aMi kJooe ~".. ... s: I f ~ -4<lt-1"""-j CO ; ~ o :; t: ~ K toO.........M ~ ~ ... "'4" lY,I <rq ~ t j II . _..1__... ~.n- --- '.... Vlo.oUt elfl iIIJ....,gll. Q 000 .....=-~.. i i ....\ "J.-t" IJ"WUlld.... ~/\ I I I .. I JHllM -:I: I~ L_U._ .. :J :; ~ 0 ~ i '"l^"''IQ~''''''-- '").l." .,. ')4." "'WOi. "';'''' ..."......,.... - " .).0\" UIH1i"Mlwt.. - 3M"" :h' - - I'i"Oroo ... I I I I 1 Oi Q I j G Q 0 01 I yV-. , I ~ 'l.r: (::) I I ~ , PO--) "" .. ",," ~ d II ~ I .. .. 1- o. ,..n> H- .. .. 0 9 ~ lit '} "'i a .~ J...., ~ ! ~ " l .. .. "~, --t GHY"lHJ1tt ~ > 3 I-I "'Jo'l,'f ,.NU... -- 3 .).. .; ~ ')'0. T\l..... -- ...-- ....--L, ..: =l ;:t w ... ~ .. ... 1l ~~J r ~ I'd, , . .' ORDINANCE NO.5901-95 AN ORDINANCE' OF THE CITY OF CLEARWATER. FLORIDA.' AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN ,OF THE CITY, TO CHANGE THE LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY 'LOCATED EAST OF GREENWOOD AVENUE AND NORTH OF LA SALLE STREET. CONSISTING OF LOT 31. BLOCK E. GREENWOOD PARK NO.2. WHOSE MAILING ADDRESS IS'1105 ENGMAN STREET. FROM RESIDENTIAL MEDIUM TO .COMMERCIAL GENERAL: PROVIDING AN EFFECTIVE DATE. WHEREAS. the amendment, to the future 1 and use plan element 0 f the comprehensive plan of the City as set forth in this ordinance is found to be reasonable. proper and appropriate. and is consistent with the City's Comprehensive Plan: now, therefore. '. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: . Section 1. The future. land use plan element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described pr~perty as follows: Prooertv Lot 31. Block E. Greenwood Park ,No.2. according to the map or plat thereof as recorded in Plat Book 8. Page 16 of the public records of - Pinel'as County, FL. (LUP 95.25) Land Use Cateaory , From: Residential Medium To: Commercial General Section 2. This ordinance shall take effect immediately upon adoption. subject to the approval of the land use designation by the Pinellas County Board 'of County Commissioners and subject to a determination by the state land planning agency or the Administrative:Commission of the State of Florida, as appropriate. of compliance with the applicable requirements of the Local Government Comprehensi ve Pl anni ng and Land Development Regul ati on Act. pursuant to ~ 163.3189. Florida Statutes. The Director of.Central Permitting is authorized to transmit to the Pinellas County Planning Council an application to amend the Countywide Plan in order to achieve consistency with thf Future Land Use Plan Element of the City's Comprehensive Plan as ~mended by this ordinance. PASSED ON FIRST READING ~SSED ON SECOND AND FINAL READING AND ADOPTED ..' Rita Garvey. Mayor.Commissioner Approved as to form and legal sufficiency: Attest: Cynthia E. Goudeau. City Clerk Pamela K. Akin, City Attorney ~ ORDINANCE NO. 5902-95 I' AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA. AMENDING THE ZONING ATLAS OF THE CITY BY REZONING CERTAIN PROPERTY LOCATED EAST OF GREENWOOD AVENUE AND NORTH OF LA SALLE STREET. CONSISTING OF LOT 31. BLOCK E. GREENWOOD PARK NO.2. WHOSE POST OFFICE ADDRESS IS 1105 ENGMAN STREET, FROM MULTI. FAMILY RESIDENTIAL 12 TO NORTH GREENWOOD COMMERCIAL: PROVIDING AN EFFECTIVE DATE. . WHEREAS. the amendment to the zoning atlas of the City as set forth in this ordinance is found to be reasonable. proper and appropriate. and is consistent with the City's.Comprehensive'P1an: now. therefore. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER. FLORIDA: 1 , 1 I I ,[ Sect; on 1. Ttle fo 11 ow; ng descri bed property in C1 ea rwater. F1 or; da . is hereby rezoned. and the zoning atlas of the City is amended as follows: . Propert y Lot 31. Block E. Greenwood Park No.2, according to the map or plat thereof as recorded in Plat Book 8. Page 16 of the publiC records of Pinellas County, FL (Z95.07) Zoninq District From: Multiple Family Residential 12 (RM.12) To: North Greenwood Commerci a 1 . CNG --Secti on 2. The Centr,al Permi tti ng Di rector is di rected to revi se the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Rita Garvey Mayor.Commissioner APprov~d as to form and legal . su{t.ieny..: Pamela ~ Akin City Attorney Attest: Cynthia E. Goudeau City Clerk it "5 e ~ 007 11~ 100$ I I 'IZ R M --1161 ... STREET ~. ~ 1~31t l~, I~ \~ It ....... IA. St I"Ot 2 J ~ 9 16 15 t4- ... ~ '" ... ... t> t> t> 2 ;; 30 t> 2 2 ... S1REET 3~ ... \ I t> 11 0 HOg 1 2 GlRE tl07 13 tlOS 14 $18 1- 5 tl03 15 I ~JI~2 ;1\ I, ~3 :H l:l~ :)6 ~71:la:lll ~o t: :::::~ ~~~~ ~::; - - - _... __I - - - - - _...~ t- ~ STRE: ... .. '0 E ~ ~ II:' 24/01 CE:J I 2.1 10.#5 [!) n ~I '0 'D ~~tt R 'DB \68 'DB 1001 , .' ICICl ~. 20 ' I C'::--.... Q,R, 29"-';:22 l~ 8~ 7!l" .. ~ I, 2b lLJ 2 ::> '043 II - 22'0~'" ~ '041 I/.. 21 1034 10,,$ 4 Ie 5 Ie N o ....... ..,. N 12 c:o:-r S! R/W :'600-1900 ! -.j I, ~ : ., . I PROPOSED LAND USE PLAN AMENDMENT and REZONJNG ! : , )WHER 'PPLlC....Ni 00 R'5 E"< I \3 r:... t.. y 0 F c. LE A k U p., T ~ K... = q 5 - 07 LUP q:= -..,~ PROPERTY DESCRIPTION -LAN~ USE PLAN ZONING FROM RES\DE.NT":C,l- McD\UfV'\ RM 1-::'- 1-0'\ "31) SL~ E, G RE~tJwooO PAR~ NO"l.. TO cofYlMEQc:.tAL- Gc:uET2AL C,NG O,oS ACRES PLANNING ono :ONINC SOARD f CIT'!' COIolMISSIOH SE.C'iIO.... \0 TOWNSHIP ~'1 s RANaE :;-E ATLAS PACE 2.6~ P, erG Clearwater City Commission Agenda Cover Memorandum cr.7.Q5 I~ I tcm # Heetlng Date: ,\ i f ! SUBJECT: Variance to the Sign Regulations; 1284 S. Missouri Ave.: Frederick and Evelyn Dunn/Art Warehouse (Owner I Applicant/Representative). (SV '15'-:38) RECOMMENDATION/MOTION: Approve an area variance of 64 square feet to allow attached signs with an area of 128 square feet on property identified as Sec. 22-29-15, M&B 21.15, for meeting Sec. 45.24 Standards for Approval, items (1 )-(4), subject to the foUowing condition: There shall be no freestanding sign placed on this property. I' I ! [J and that the appropriate officials be authorized to execute same. BACKGROUND: The applicant is requesting an area variance of 64 square feet to allow attached signs with an area of 128 square feet. The subject property is located on the west side of Missouri Ave., north of Lakeview Rd., and is in the General Commercial zoning district. The variance is requested to permit replacement of the existing nonconforming signs with new signs. Pertinent summary information is listed in the foUowing table. Revi ewed by: Originating Dept: Costs: $ MIA COIlUIi as i on Act i on: Legal N/A CENTR~~RHITTING Total 0 Approved Budget N/A 0 Approved w{conditions Purchasing N/A $ Risk Hgmt. N/A current Fiscal Yr. 0 Denied CIS ~ User Dept: 0 Continued to: ACH Fl.alding Source: CRT [J capi tal 11lfI. Ad\fertised: 0 operating AttaclWl!f1ta: ~11 Date; 0 Other APPLICATION Paper: Tampa Tribune VARIANCE YORKSHEET 0 Not Required HAPS Sat tted by: \, ' Affected Parties 0 None fL~- IllI Notified ApprQpriation Code: Cft ana';?: 0 Not Required ~ Printed on recycled paper SV 95 ...3S' Page 2 Information Existing/Proposed Permitted Type of signs Attached Yes Location/orientation of signs Missouri Ave. Yes Area 243.7 sq. ft.f128 sq. ft. 64 sq. ft. Staff Comments/Proposed Conditions: Art Warehouse has no freestanding sign. This is because the building, which is positioned only 10 feet from the Missouri Ave. right of way, would obstuct the visibility of a freestanding sign. Consequently, the business relies strictly on attached signs for identification. The business is permitted 64 square feet of attached sign area. The applicants request a variance to double this allocation, thereby allowing placement of attached signs with a total area of 128 square feet. The applicants propose to place two signs. Each sign will be 64 square feet. One sign will be affixed to the north face of the building oriented to southbound traffic on Missouri Ave., and the other will be affixed to the south face oriented to northbound traffic. There are special circumstances that support variance approval. Under General Commercial zoning, this property is allowed a freestanding sign with an area of 64 square feet, and up to five attached signs with a total area of 64 square feet. The applicants have expressed a willingness to forgo placement of a freestanding sign on this property. In effect, the applicants are requesting permission to transfer the freestanding area allocation to the building. The City's aethetics are impacted to a lesser degree by attached signs than freestanding signs, which weighs favorably upon the applicant's proposal. Furthermore, because the applicant proposes to place the signs on opposite building faces, no more than 64 square feet of sign area could be viewed at one time. It is staff's position that the requested variance is a minimum variance which will enable the applicants to reasonably identify this business and, also, will respect the City's aesthetic interests. I SURROUNDING LAND USES I l Direction II Existing Land Uses I North Restaurant South Office East Shopping center West School Attached signs with an area of 1 28 square feet will not divert attention from nearby businesses or detract from the properties that have conforming signs. Approval of the requested variance will not adversely affect the appearance of the City. " 0:.._..1. > . ., .....:.1.< sv qS-38 Page 3 Applicable Variance Standards: To be eligible for a variance, a request must meet all four standards for variance approval. Based upon review and analysis of the information contained in the application, staff finds that the petitioner's request meets all of the standards. In particular, the following standards do appear to be fully met: (1) There are special circumstances related to the particular physical surroundings, shape or topographical conditions applicable to the land or buildings, and such circumstances are peculiar to such land or buildings and do not apply generally to the land or buildings in the applicable zoning district. (2) The strict application of the provisions of the code would deprive the applicant of the reasonable use of the land or buildings. (3) The variance is not based exclusively upon the desire for economic or other material gain I by the applicant or owner. (4) The granting of the variance will be in harmony with the general purpose and intent of the land development code and comprehensive plan and will not be materially injurious to surrounding properties or otherwise detrimental to the public welfare. - : I ! SV qS -3~ Page 4 Relevant Previous Decisions by the Commission: ATTACHED SIGN AREA CASE # ADDRESS NAME V AR'ANCES MEETING REQUESTEDI ACTION DATE SV 92-19 27001 U.S. 19 J.e. Penney 329 sq. ft./Denied 10/15/92 Co. SV 92-42 714 Cleveland St. Trickel 70 sq. ft./Approved 2/9/93 Jewelers SV 93-73 2200 Gulf to Bay Goodyear 136 sq. ft./Denied 11/9/93 Auto SV 93-37 20505 U.S. 19 Burdines 185/185 SQ. ft./Denied 1124/94 SV 93-96 1499 Gulf to Bay Barnett 43.5/49.5 sq. ft./Approved 1/24/94 Bank SV 93-32 20505 U.S. 19 Poston's 194 SQ. ft./Approved 217/94 SV 93-49 1420 S. Missouri Good ,22.6 sq. ft./Approved 2/7/94 Rentals SV 93-106 704 Court St. Workbench 7.9 SQ. ft./Aooroved 3/21/94 SV 93-39 20505 U.S. 19 Dillard's 21.26 SQ. ft./Approved 4/19/94 SV 92-90 423 East Shore Olympia 51.6 sq. ft./Denied 4/27/94 Motel SV 93-65 24791 & 24826 Ken Marks 128 sq. ft./Approved 6/16/94 U.S. 19 Ford SV 94-26 110 Island Way Island 8.8 sq. ft./Approved 814/94 Estates Realty SV 94-35 2907 S.R. 590 Johnny's 8 sq. ft./Approved 11/3/94 Italian Restaurant SV 95-14 675 S. Gulfview Continental 10 sq. ft./Approved 3/16/95 Towers SV 95-20 387 Mandalay Lappert' 5 4.8 sq. ft./Approved 4/20/95 Ave. Ice Cream SV 95-17 2495 Gulf to Bay Builder's 102.25 sq. ft./Approved 514/95 Square SV 95-32 1801 Sunset Pt. Majik 28.4 sq. ft./Denied 7/20/95 Rd. Market 16 sa. ft./Aoproved .' VARIANCE WORKSHEET - CASE NUMBER SV,95-38 I BTANDAAD8 FOR VAJlAHCIi AWROVAL 1 STAFF FINDIHOS I (1) Th.rl arl lpeelel clreumatane.. rll.tld to th_ particular Art Warlhoul. hili no fr...tandlng lJan, Thll" blOllun th. phplc.1 lurroundlngl. Ihlp, or topogr.phlcal condltlonl building, which II polltlonld only 10 flit from thl MI..ourl IppnOllble to tha lend or building" and luch clrcurmtanc.. AVI. right of way, would obltuat thl vlllblUty of a ar. peculiar to .uch lend or building. and do not IPPIy fr"ltendlng Ilgn. Connqu.ntly, the bUlln... r,lI.. urlcdy gener.ny to thlllend or building. In thll applicable zoning on Ittach.d Ilgnl for Idlntlfloatlon, Thll bUlln"l II dll trlcrt. permitted 64 aqullr. fut of attlohld elgn IIrell. Th. epplllUlnt. rlquOlt . vllrlence to double thll allocation, thereby el\ow\ng pleoement 0' IIttllohed l\gnl with II .0t.I 'JIll of 129 equarl fut, Th. appll~ntl propo.. to plaell two Ilgnl, Elich Ilgn will be 64 IqUIIJl fe.t, One Ilgn will bll affllled to the north fllo' of tha building orlentld to louthbound trllfflo on Mlllourl Ave" IInd thl otl1er will be afflud to the louth face oriented to northbound trefflo, There IUI .paelal olroum-tano.. th.t IUpport vllrlance IpprovlIl. Under Oenerlll Commerclallonlng. th" property I. allowed II fr'.ltandlng .Ign with en .r.. of 64 Iqulre fe.t, and up to flYl attlloh.d Ilgn. with II to'.III"1I of 04 Iqullre fellt, The IIppllcant. hllYl uprund . wllllngne.. to forgo plaoerNnt of II freeltandlng .Ign on thll proparty. In ,Ueot, the 'ppllcantl are "qUilting pllrml..lon to trllnlf.r the hllllltandInQ,r.. alloeetlon to th. building. The City', .Ith.tlc. arll Impaoted to II \e..er degree by IIttllohed Ilgnl than fre..tandlng Ilgnl, whloh weigh. fllvorllbly upon the eppllcant'. proponl. Furthermore, becllulI the applicant propo.., to plaOl the ,Ignl on oppo'lta bundlng fllCU, no morll thlln 64 Iquatll 1elt of 11gn ar.a could ba viewed at one time. It" .t,ff', polltlon thllt the r,qunted varlanae II a minimum variance which will .nabla tha applicant. to realonlbly identify thll bUlln.n and, also, will rlllp.at tha CltY'1 Ulthetlo Interllt.. (21 The ,Ulot applllUltlon of the provt.lon. of the oode would Becau.. the building" pe,ltloned only ten 1111t from .ha deprive theeppllcant of thll ru.onllbl. u.e of the lend or Mlnou,l Av'. right of way. II fralltendlng ,Ign would not buIlding. , have ntlafllotory visibility to Mluourl Ave. trafflo. It II rea.onablll, therefore, to IIllow IIddltlonlll aUllched ,Ign IIrea to oompenute for tha IIbunce of a frae.tandlng II"n. 131 The varlenOll It not baled ellclullvllly upon the desire for Th. vllrlanee requllllt lIPP"IIJ1 to ntl.fy thla condition, economlo or other materlel gain bV the IIppllcant or owner. 141 Tha granting of the ....rlance will be In hllrmony with the The l!gn rllgulatlon. were adoptad with the Intant of general purpose IInd Intent of the land devslopment eodellnd enhenclng the vlluel qUAlity of the City'. Itrnt. IInd cornprahenllve plan and will not b. materially InJurlou. to land.capll In order to protect the vlllue of propartlol and the surrounding propertllls or otharwll. detrimental to the publlo well-being of the local tourIst oriented economy. The weHlte. "rsntlng of thla varklnc. epp..rl to be oon,lstent with thle Int.nt. ~#-qs:j~1 I' CENTRAL PERMITTING DEPARTMENT .' . 10 S. MISSOURI AVENUE CLEARWATER. Fl ,34616 . ..... ." . SIGN VARIANCE APPLICATION PROPERTY OWNERIS) NAME & ADDRESS: FRe.~~R leX, AND EVeL lfN DtJN~ ~ 5 M\SsoURl ~\I.ENlH~ , c..L~ARWATE.R. I F="L 3401& -101~ REPRESENTATIVE(S) lif any} NAME & ADDRESS: ,SAMe As OI)lN~~.. TELEPHONE: (813 I 441 ~ 2357 TELEPHONE: ADDRESS OF SUBJECT PROPERTY: NAME OF BUSINESS (IF APPLICABLE): /2.64- ARi S M 15S0LJR I WA Rf: HOLlSE. AVENue " ZONING DISTRICT: CG- LAND USE CLASSIFICATION: C~ LAND AREA: 0 I 4 ^(.R.e-s - LEGAL DESCRIP~ioN OF SUBJECT PR'OPERTv: 'SEe 22 ~ 2. q . J S I M t B '2.1," 5 , PARCEL NUMBER;" '2. 2 I ' 2 q I IE. I 0000 () I 2 I 0 I / So 0 (This information is available from your tax receipt or contact Pinellas Co. Propeny Appraiser's Office at 464-3207. If more than one ,parcel number, attach 8 % x 11 inch sheet) DESCRIBE SURROUNDING USES OF PROPERTY: Nonh: R ~S rAURA rJ f South: 0 r: F , L8 East: I NDOO~ Rf.r A IL S,ALt;S West: SCHooL VARIANCEIS) REQUEST: . A VAR lANCe OF fa If Sa.':: r TO PERM 1 r A Tor AL OF /28 Sa. Fr o f= A TrAcHt D 5 iq.WAQ-~ . CONTINUED ON REVERSE SIDE ~ ' , . STANDARDS FOR APPROVAL: A varianco sholl not be granted by tho City Commission untoss tho npplicotlon and ovid once presented clourly support tho following conclusions: 1) Thore are special circumstances related to tho particuiar physicol surroundings. shopo or topogruphicol conditions opp1icoblo to tho land or buildings. and such circumstances oro peculiar to such land or buildings nnd do not npply generally to tho Innd or buildings in tho applicable zoning district bocause OuR BuILl) IN <-r 15 S F--r5A(J{ OWLy 10 Fr ~R()M ouR, ERON T PRo PE:. R,TY L1 Nt; . \V~ Do NOT H Av~ AN AD~VArf. _PLt\.<"~ I 0 \...oc..A.r~ A FR €.r; ST A.N n II~ ~ S I~N I THAT W tLI~ NOr Be o.J3 sTRvc.rf;p B'1' ourz BUILD INL~ . 2) 3) The variance is not based exclusively upon a desire for economic or other moterial gain by the applicant or owner bec8use--.IH15 SIErNAqE {S fa IbENTIFY ouR BUSINESS THAT HAS 8€.f..N LO'-An:.D J-I~R1E. FOR 23 yGARS, ", 4} THIS SUBMISSION GIVES AN APPLICANT THE OPPORTUNITY TO REQUEST THE VARIANCE AND APPEAR BEFORE THE CITY COMMISSION AT A PUBLIC HEARING. FEES PAID ARE NON-REFUNDABLE REGARDLESS OF BOARD ACTION. BY SIGNING THIS DOCUMENT I AM ACKNOWLEDGING THAT ALL FEES PAID DO NOT GUARANTEE APPROVAL 'OF TH\S APPLICATION. . . ' SIGNAnJRE OF PROPERTY OWNER tOR REPRESENTATIVE); ~~~fL.'1 v!1J//'L/l____ Hnolud.. pollitio" aJ>d ""mll 01 oompany it applioablal Sworn to and subscribed before me this ,:J i f( day of Sut,~ A.D., 19 9S- by f"r pel ~'it~l ?/ /9c ~A~ ~o~~c ~ 0~r/ Ii r:-' ,/? t, ;?/;/- lNome of Notary typed, printed or st~mped) .fr-_ os identification. , who is personally known to me and/or hos produced STATE OF FLORIDA, COUNTY OF ?r'~l ~I%- ./ Commission No. C C ) f P' 7 J 7 ~~~I';;"\";~" DENNIS C. MAPHEl N .. :-1 MY r.OMMISSION j CC390757 [XPIRf:; ~;" ,,'Pi July 7. 1998 "'~:i&:;r..'o!,.,. RlIN!l1I1 f"~U TROY 'Alii IIt.WAAIICt, I~ NOTE: PROPERTY OWNER OR REPRESENTATIVE MUST ATTEND HEARING. - AFFIDAVIT r I, ~J) D , as owner of the property described as. do hereby authorize f:D h~A,~ OdL-'7-"7/ I"""''' fit ,..,.,_...r.riv"J to appear before the: r--1 L--I De\lelopment Code Adjustment Board (Variance) r---1 '---1 Planning & Zoning Board (Conditional Use) r><: CI~y Commission (Alcoholic Beverage Distance Variance. Sign Variances) to request approval of 5 \ G'IJ V!\'KI f-l."-Jc..€. fOR AR.i \V^R~800St Subscribed and sworn to (or affirmed) before me this ~ day of June 95 , A.D. 19_ by Evelyn Dunn Prmt Nl1m" (mcllJOe posiflon IJna nt:1me of compllny if lIppJiCJ!ibJel . who is personally known to me andlor has produced as identification. (Type at iallntiftc.allon/ STATE OF FLORIDA, COUNTY OF Pinellas cr~~~ Notary Public, Commission No. (Name of Notary typed. printed or stamped} etdvt.scs OFFICIAL NOTARY SEAL 10 ANN KUHLE NOTARY 'PUBLIC STATE OF FLORIDA CO!\iMIS510N NO. CC2ll-\313 MY COMMlsstON EXP. MAY 28.1996 .'. , I' 'I i 1 ! I . , ~1'.. , !'.+ . I', ' 1 I I I I i I I ~~ I ::)ffi ! I O~ \ aia: ! cts I ~~ 1 I ' :E t tn t--~ i I Q::N ~.- I , I I 1 ; : i I I i '................ ............~... , I ! __". -..J ~.... I ' ! , ~ . I \I) I 1 :::>... I g ~ - a I- \!.. '\ a::rY-' <<. 3= , i_A- I 1 I .... +- ....g I I I I ...:L z o i= ~ W ..J w ':I: ~ o z ~ ~ -.S> --:..... I I I I I \, I 1 ... .,,$I ..Ji o. 1 ~ , :~ .'.............! I I , ) , , Ii j I I i ,'. z '0 'J= 'et > .W ...I ,W :x: :~ a en ---.......- -. --.---... ..--_. .-..... ~--- i . I _ p...... . I N. C 9 07 ~ 5 ':J. -,,; I 50: 0 ",' 5,1 P ~.. ') -, .. ....~-.. .;------..-J~ A~~::'-~'L ::'.l.....-pC- '~';:~.:..- ;'....:. '""\:.:".~~ - ;"5-0.0'- - -~iJ ' J .' tJ.:.::..'. 'I' I ~7--;-;-i'-~-~~() . '\\ -"1"1 }. I' t' 1 ,"''V, I I r . :' ~ ~ I I 1 ~ t I 1 wi I~ ~ ' ....J ! ~ ' ,j I~' ',\ I I \ It.: vtQ. I I · I" I. " . , I" ,'I ' ; ~ '1 ,~I :' I, I I . J '.ti'~1 - . I J '- Lit, 01 I I ... 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N 1290 50 X<67- f 52' ./ 4 '001 ~O1O t:::.. ~ '0 ~ E. ~ '302 ; ... ," I~ig~ 2 3 4 17 18 15 1308 ~ 130p5 16 ~ 1315 6 <( 1317 7 131~ 13'7 7 1319 D,17 1319 132' 8 ~ 18 :i:~ M ,"2J 8 .'. ,I I ,~ H ~ o tJl tJl ,H ~ 1295 ~~~:r~ 40 'Y',t I/, ',' ~i~1' ',', '. li Y. 1JOI... - :'r: . eo .. I~!;.; 1 :..,', t.~. ..',.:. .> )~ . . . ,I F . .,. 1311 :... M ,.2' ", llt:: ,..4. ..., 1316 3 .:~ 15 _a ;~, ", '."IH' ,:A, r. , 6 p: ;~~~~ 13'2 ~~,.., ~:Z' 'E\' 7 ~~:i:' ~ .-. 18 ,r:,;' ,SIGN VARIANCE REQUEST , NAME: FREDERICK AND EVEL YN DUNN / ART WAREHOUSE SV # 95-3~ PUBLIC HEARING DATE: SEPTEMBER 7, 1995 ATLAS PAGE: 30pA SEC: 22 TWP: 29 5 RGE: 1..5. E CLEARWATER CITY COMMISSION II I I D:: g D:: ::5 e < III oi '" I ----...-, : ", ;p; ; I I II I ~ i: !> E: ~ ~ ~'Qoi-'WJ$i ~ ~ t a I '. ~ 'lI~'rtO~o"'\ \ 'o~ OUDOII H3TItl",.. :;; I I I I J I ( ~ I f \ I: .. \! '^ -"___--1__81 '$'--- : ;;.x...~'" L r["t['OI~' "-'D~~)><J'lJ8 , I / '04f ~J>ClUe L_~ --,---. r--I I ~ I "^5 '- I f .... 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F /? 0 if AGENDA ~j . .. 9., 1-- 95 ITEM # 1.!3 CP'7 Clearwater City Commic;sion Agenda Cover Memorandum 13 (7. 7. ~f5 Item fI Heetlng Dote: SUBJECT: Variance to the Sign Regulations; 3166 McMullen Booth Rd.; (Owner/Applicant); Landon Wetzel (Representative). Bethel Lutheran Church (SV 95-36) RECOMMENDATION/MOTION: Approve a setback variance of 4.5 feet from the required 5 feet to allow a freestanding sign 0.5 foot from the McMullen Booth Rd. right of way, on property identified as Bethel Lutheran Church, Lot 1, for meeting Sec. 45.24 Standards for Approval, items {1 )-(4), subject to the following condition: By constructing a sign within the street setback pursuant to this variance, the owner and applicant agree that no governmental agency shall be liable for the cost of relocating or removing the sign in the event the property is acquired by eminent domain for road widening or any other public purpose. tl and that the appropr\ate off\c\ats be outhor\zed to execute some. BACKGROUND: The applicant is requesting a setback variance of 4.5 feet from the required 5 feet to allow a freestanding sign 0.5 foot from the McMullen Booth Rd. right of way. The subject property is located on the west side of McMullen Booth Rd., south of Briar Creek Blvd., and is in the Public/Semipublic zoning district. The variance is requested to permit placement of a new freestanding sign. Pertinent summary information is listed in the following table. , \ ! i , 1 Reviewed by: Originating Pept: Costs: S MIA COIIIllission Action: Legat N/A CENTRAL P~~lTTING Total 0 Approved Budget N/A ~.' 0 Approved w/condlt\ons Purchasing N/A S R\SK Mgmt. N/A Current Fiscal Yr. 0 Denied CIS ~ User Dcpt: 0 Continued to: AtM FU'ding SOllrce: CRT 0 cap\ tal I~. Advertised: 0 Operat\ng Attochlllcnts: Dote: 0 Other APPLI CA TI ON .~ Paper: Tampa Tribune VARIANCE YORKSHEET 0 Not Requi red HAPS . 0 Sw..itted by: Affected Porties None ~~ - ~ Notified Appropriation Code: City age( tl Not Requf red ~ printed on recycled paper SV 95-36 Page 2 I Information I Proposed I Permitted I Type of sign Freestanding Yes Location/orientation of sign McMullen Booth Rd. Yes Area 44.2 sq. ft. 48 sq. ft. Setback 0.5 ft. 5 ft. Height 10.3 ft. 12 ft. Staff Comments/Proposed Conditions: " A setback variance of 4.5 feet is requested to allow placement of a freestanding sign 0.5 foot" from the McMullen Booth Rd. right of way. The sign will be used to identify the Bethel Lutheran Church. The variance is supported by the standards for approval given irregularity of the McMullen Booth Rd. right of way. The right of way skews 30 feet to the east at the north end of the Bethel Lutheran Church property. This allows the neighboring property to the north to have a sign 30 feet closer to the road pavement. As a consequence, the Bethel Lutheran Church sign is placed at a disadvantage competing for the view of motorists on McMullen Booth Rd. In light of this condition, the requested 4.5 foot setback variance is minimal to provide partial relief for this applicant. I SURROUNDING" LAND USES I I Direction ~ Existing Land Uses I North Church South Single family East Offices West Single family The placement of a freestanding sign 0.5 foot from the McMullen Booth Rd. right of way. will not divert attentioFJ from from nearby land uses and will not adversely affect the appearance of the the McMullen Booth Rd. corridor or the City. \r!"".i~~"'-<' ". ~ '.....T.. );, SV 95-36 Page 3 Applicable Variance Standprd$: To be eligible for a variance, a request must meet all four standards for variance approval. Based upon review and analysis of the information contained in the application, staff finds that the petitioner's request meets all of the standards. In particular, the following standards do appear to be fully met: (' ) There are special circumstances related to the particular physical surroundings, shape or topographical conditions applicable to the land or buildings, and such circumstances are peculiar to such land or buildings and do not apply generally to the land or buildings in the applicable zoning district. . (2) The strict application of the provisions of the code would deprive the applicant of the reasonable use of the land or buildings. (3) The variance is not based exclusively upon the desire for economic or other material gain by the applicant or owner. (4) . The granting of the variance will be in harmony with the general purpose and intent of the tand development code and comprehensive plan and will not be materially injurious to surrounding properties or otherwise detrimental to the public welfare. - .\ '."'. . SV 96-36 Page 4 Relevant Previous Docisions by the Commission: SETBACK CASE # ADDRESS NAME VARIANCES MEETING DATE REQUESTEDI ACTION SV 92-71 351 S. Gulfview Julie's Seafood 6 ft.1 Approved 219/93 Sunsets SV 93-06 1621-1627 Gulf Connell's Plaza 5 ft./ Approved 9/28/93 to Bay SV 92-31 1880 Drew Drew Plaza 5 ft. I Approved 9128/93 SV 92-46 1824 N. Ft. Clearwater Bay 5 ft./Approved 9/28/93 Harrison Motel SV 93-36 490 Mandalav Gionis Plaza 5 ft.1 Approved 11/9/93 SV 93-08 1902 Drew Alternative 5 ft./Approved 1124/94 Auto SV 93-49 1420 S. Missouri Good Rental 3 ft./ Approved 2/7/94 SV 93-84 1420 Court Alba Consulting 5 ft./Approved 3/21/94 SV 92-27 411 East Shore Bay Breeze 5 ft./Approved 4127/94 Dr. Motel SV 94-19 1969 Drew St. Cameo Center 4.6 ft./Approved 7/21/94 SV 93-75 24639 U.S. 19 N. Vacant (former 5 ft./Denied 9115/94 First Florida Bank) SV 94-30 2620 Coachman Coachman 5 ft./ Approved 10/6/94 Plaza Dr. SQuare SV 94-37 1616 Gulf to Bay American 3.5 ft./Approved 1113/94 Blvd. Family Insurers Inc. SV 94-39 2040 N.E. Klein & 5 ft./Approved 12/1/94 Coachman Rd. Heuchan, Inc. SV 95-01 1835 N. Highland Shanghai 5 ft./Approved 1/19/95 Express SV 95-22 645 Bayway Blvd. Hungry 3 ft./ Approved 4/20/95 Howie's , SV 95-28 2737 Enterprise Oaks of 4 ft./Approved 6115/95 Rd. Northwood Condominium I i I, I: 1 ' I i" ..['~.. ,. VARIANCE WORKSHEET - CASE NUMBER SV 95-36 I ....ANDAIIDS FOR VARIANCE AJIIIROVAL I aAFF FINDIHOS I (11 Thara ara I~clal clrcum-tancn ralatad to tha ptlrtlcular A letback ".rlance of 4.6 flet Ia raqunted to allow phytlcal lurroundlnga, ah,p' or topogtaphlc.l condltla"e placement of a hlutandlng Ilgn 0.6 foot hom tha MoMullen applicable to thl I.8nd or bulldlngl, and luch olrcurmtanc411 Booth Rd. right of way. Tha l!gn wJlJ be uled to Identify thl .re ~ouU.r to luch land Dr bulldlnga and do not apply Olthal Luthlran Churah. ganarany to tha land or building. In thl Ill"plloable zoning dllltrlclt. Thl verlancl II lupported by tha atandardl for approval glvln Irrlgularlty ot thll McMullen Booth Rd. right of way. Tha right of way IkewI 30 fnt to the ent at tha north end of tha Bethel Lutheran Church property. Thl. allowl the neighboring property to thll north to have a lion 30 f..t clour to tha road palllmant. AI a conlOquenoe, the Sathalluthoran Church algn II placad at a dllladventage compatlng for the view of motorlatl on McMullen Booth Rd. In light of thlll condition, the ,.qullled 4.6 foot a.tbaok "arklnoe " minimal to provide partial rallaf for thle appllcant. 121 The I~rlct application of the prov\lllona of ,the code would 8trlot enforoement of tha code would not produoe a dlprh" ,he applicant of the rUloneble Ule of the land or rellloneble UIe for the raalonl dOlorlbed In " above. building., 131 The varlanc. " not belad exclullvely upon thll del Ire for The varlanca requeltad eppeara to aatllfy this condition. l(l(Inomlo Dr other IfNIterlal geln by thl eppllcant or owner. 141 Th. granting of the variance will bl In harmony with the Thll algn regulatlona werll adcpted with tha Intent of g.neral purpo.. and Intant of the land devalopment oode and Inhenolng tha v\llual quality of the City', at"eta and oompllhenllva plan and will not be materially Inlurloul to Ia.ndlca.pe In order to protect the value of propertlel and the lurroundlng propllrtlel or otherwl.. d.t,lmentel to the public wd-belng of the local tourl.t oriented eoonomy. The welf.t.. granting of 1hll varlanc. appearl to be conlllten1 with thl. Intent. L - ,. ~,~. I I sv# 9S'3.lJI ,,-~t:'IJ,...JD . if le\ (~ ~C't C t) l..'{ ,)~r(.5 1I ll~" [u.l rAl -Il,l/;)' CENTRAL PERMITTING DEPARTMENT 10 S. MISSOURI AVENUE CLEARVVATER, FL 34616 SIGN VARIANCE APPLICATION PROPERTY OWNER(S) NAME & ADDRESS: BETHEL LUTHERAN CHURCH 3166 McMULLEN BOOTH ROAD CLEARWATER, FL. 34621 REPRESENTATIVE{S) Uf any) NAME & ADDRESS: LANOON WETZEL-CHAIRMAN OF PLANNING CONNI'IV'!'EE 16259 U.S. HWY. 19 NORTH CLEARWN1'ER, FL. 34624 TELEPHONE: (813) 535-5262 TELEPHONE: (813) 535-5262 ADDRESS OF SUBJECT PROPERTY: 3166 NcMULLEN BOOl'H ROAD CLEARWA'mR, FL. 34621 NAME OF BUSINESS (IF APPLICABLE): BETHEL LUTHERAN CH[JRr.H ZONING DISTRICT: P /Sp LAND USE CLASSIFICATION: INS LAND AREA: 3.8 Ac:n:s LEGAL DESCRIPTION OF SUBJECT PROPERTY: RR'rHRT. T.Tl'T'HF.RAN C'H1IRC'H. T.nT 1 PARCEL NUMBER: 21 I ?R I 16 I 0811::1 I 000 I om 0 (This information is available from your tax receipt or contact Pinellas Co. Property Appraiser's Office at 464-3207. If more than ono parcel number, attach 8% x 11 inch sheet) DESCRIBE SURROUNDING USES OF PROPERTY: North: r.HlJRCH South: RESIDENTIAL East: West: AilS TNRC::~ RESIDENTIAL VARIANCE(S) REQUEST: '* (1) A- VARIA-NeB OF 1&-50. FT. ill PP.RM'f'f' " PRRR ~'PANMNft---RffU~-ARRA or;> r;r; ~Q P'l'! (2) A VARIANC8 OF 4.5 pro ~o PERMIT A FREE STANDING SIGN OF 0.5 FT. FROM A STREET (Mc-MIILLEbl BCXXl'H BOAD) RIC1J'l' Oli' r}JA'i . f.' * THiS. SluN MeeTs. SI6N AlZ.EA LIMITA'fIUtv lJF LlB..soF-r. -.sEe STAFF ANAL ''"is's .0 F" S 16\J AIZt:: A Arr A c,.., ca-D. -<J OC,tUlctAt CONTINUED ON REVERSE SIDE STANDARDS FOR APPROVAL: A varionco sholl not be granted by the City Commission unless the application nnd evldonco . presented clearly support the following conclusions: 1) There ora special circumstances related to the particulor physical surroundings. shape or topographical conditions applicable to the land or buildings. and such circumstances ore peculiar to such land or buildings and do not apply generally to tho land or buildings in tho applicable zoning district because SET BACK IS ~EATER THAN CHURCHES TO NORTH --NORTH COMMUNITY AND HOLY TRINITY 2) The strict opplication of the provisions of the code would deprive the applicant of the reasonable use of the land or buildings because EXCESSIVE ROAD SET BACKS 3) The variance is not bosed exclusively upon a desire for economic or other material goin by the applicant or owner because rmTRl"'H PRnpF.R'rV-Nn F.mNnMTr r.A TN .'. 4) The granting of the ."oriance win be in harmony with tho general purpose end intont of the land development code and comprehensive plan and will not be materially injurious to surrounding properties or otherwise detrimental to the public welfare because NEIGHBORS HAVE SIMILAR SIGNS AND SET BACK IS GREATER THAN al'HERS- NO SAFETY PROBLEMS BECAUSE OF .SET BACK THIS SUBMISSION GIVES AN APPLICANT THE OPPORTUNITY TO REOUEST THE VARIANCE AND APPEAR BEFORE THE CITY COMMISSION AT A PUBLIC HEARING. FEES PAID ARE NON-REFUNDABLE REGARDLESS OF BOARD ACTION. BY SIGNING THIS DOCUMENT I AM ACKNOWLEDGING THAT ALL FEES ?AIO DO NOT GUARANTEE APPROVAL OF THIS APPLICATION. SlGNAlURE OF PROPERTY OWNER (OR REPRESENTA1lVE): ~ linolud. po.ition .00 nama ot pany if .pplio.b..1 Sworn to and subscribed before me this 27th day of JUNE A.D.. 19 95 by LANOON WETZEL . who is personally known to me and/or has produced STATE OF FLORIDA. COUNTY OF PINELLAS Commission No. CC380507 (Name of N DONAlb-v:-ot!Ht . .. port. nrinftMllo\l*!ttamDed) '" ........ efrtbTlWJTRn'fAM~UC. NOTE: PROPERTY OWNER OR REPRESENTATIVE MUST ATTEND HEARING. ORIGINAL 1)0 NOT DUrUCATE .. ~ en J.M. STEWART CO~ DESIGN .1-SO()-237 -3928 C#E_"027J 4121'95 10110ml 10. --..........-._-...,_._~_._-_. ,- " CD ;.;.. to c" _J WORSHIP fi:QO &JJt3QAM --1--- '" ,.- ,- yo- REV. T.J. 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LUntUIAlI OIURtll. ~tt, .lIU t.I<lIVUL~ OtlQnI /10"0 tU~"lt, nR. nQIIIDlt, liPtDIo.l 1'IJRPDSt' ..."" (f) GJ Z o rr1 -l :t> r re 'U ;0 o 'U o VJ M o ~ c::l Z 1-11" i~ 51 -- .' ~ ft q i 1: ":::' ; , : \' ... R o o I-'Oly Trmity [plsCOpol ChurCh J~ ,~ / / J Q) oT '" o .., U R r;( J T.-I:; E ~ f ci .., , _________...,,1 , \ 3040 (0 "1 ~ ~ ruR Tli BROOKE PA~C:=:l. t, ~ 7 ..., ., ~ .., -, .. ~ " E ~/ 3055 197-97 319 K E 17\ ........ :3/0: :3/0~ P-I-8-P is 6 North 80y c.ommunll y ChurCh 3160 3170 :,3/05 @ 0) BETHEL LUTHERAN 108 99 :.3/0E @ ::3/)1 J& 3130 ~21/13 o c: n- 0... [0 23/12 ~111-IO~~ ; I, W. (ASJ,I'T ~ In' . ~M I ._-~--- ~ --- -- _. I -------------- SIGN VARIANCE REQUEST NAME: BETHEL LUTHERAN CHURCH / LANDON WETZEL I SV # 95-36 PUBLIC HEARING DATE: SEPTEMBER 7. 1995 ATLAS PAGE: 190A SEC: 21 TWP: 28 S RGE: 16 E CLEARWATER CITY COMMISSION ;;. ~ ~ ~ :1- O~'t'loCl.. +-"3'tt'- '>'0 W\;ll<!I>. 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I J I 2 f' o FNd- Clearwater City Commission Agenda Cover Memorandum Item tI Heetlng Dote: 09/07/95 15' SUBJECT: Sand Key Power Line Burying project - Public Hearing RECOMMENDATION/KOTION: Adopt Resolution No. 95-69 approving public improvements benefiting property in the city of Clearwater Special Assessment District No. 95-1, levying special assessments for the cost thereof on property in said district, confirm the final assessment roll, and confirming the City's intent to issue bonds to finance the project. B and that the approprfate offlcfals be authorized to execute some. BACKGROUND: On July 7, 1993 a ballot was submitted to the property owners of Sand Key asking if they were in favor of underground utilities and if they were willing to pay a fair share of the assessed costs. 59.64% of the property owners responded with 72.09% of those responding being in favor of the project. Based upon this request, the City began planning the burying of power lines and the replacement of street lights on Gulf Boulevard on Sand Key. The preliminary estimated cost of the project is expected to be under $1,400,000, which will be allocated to non-government property owners on Sand Key in proportion to the full assessed value of their properties as of 1/1/94, without regard to exemptions. The benefit received by Sand Key property owners is in proportion to the assessed value of their property. Benefits include safety (no downed power l1nes) and the ability to continue to receive electrical power in the event of a storm with high winds. The 1/1/94 assessed value was the most recent valuation available at the time the project had to proceed. Once this value date was selected, it must be used for the project. An assessment roll, in alphabetical order by property owners name, is attached. The city proposes to issue bonds or to obtain a loan to finance this project pending collection of the special assessments. Of the $1,400,000, $1,098,000 (approximately 80%) is the estimated cost of the project with the additional $302,000 related directly to the bond financing (issuance costs, capitalized interest, and funding a debt service reserve). Once this assessment is approved, the property owners will be given the opportunity to prepay at 80% of their assessment amount, prior to the issuance of the bonds~ Those who do not elect to prepay, will be billed 100% of their assessment through the tax collector over 10 years at an interest rate of 1% (for administrative costs) over the rate on the bonds. Once the project is complete, those prepaying will be refunded the difference between their share of the actual project cost and the amount they prepaid. Once the bonds are paid in full, those paying over time will be refunded the difference between their share of the actual project and bond financing costs and the amount they paid. Reviewed by: Legal Budget Purchasing Risk Hgmt. cas ACH Other lltA- t;> NIA HIP. or;ginotil"l9 ocpt: f\nance ~A Costs: Total C~ission Action: o Approved o Approved w/cond\tlons o Denied o Cont \ nued to: User Dcpt: Current fisc~l Yr. (~~ Advertised: Date: 6/10,17,24,3\/95 Paper: Tarrpa Trfbune o Not Requl red Affected Parties ~ Notified o Not Requi red Funding Soorce: o Copltal I"". o Operating o Other Sut::.i ttcd by: Clt tJn~ Appropriotlon Code: A ttochmcnts: Resolution 95-69 Assessment Roll Project History & TImetable Project Estimated Costs SLmTlOry of phone cOllUlCnts and copfes of letters through 8/18/95 o None ~~iJr< " , _ <,f". '~1 RESOLUTION NO. 95-69 RESOLUTION APPROVING MUNICIPAL PUBLIC IMPROVEMENTS SPECIALLY BENEFITTING PROPERTY IN THE CITY OF CLEARWATER SPECIAL ASSESSMENT DISTRICT NO. 95-1 AND LEVYING SPECIAL ASSESSMENTS FOR THE COST THEREOF ON PROPERTY IN SAID DISTRICT WHICH IS SPECIALLY BENEFITTED BY SUCH MUNICIPAL PUBLIC IMPROVEMENTS; EQUALIZING SUCH SPECIAL ASSESSMENTS, CONFIRMING THE FINAL ASSESSMENT ROLL AND LEVYING SUCH SPECIAL ASSESSMENTS; CONFIRMING THE CITY'S INTENTION TO ISSUE BONDS TO FINANCE SUCH MUNICIPAL PUBLIC IMPROVEMENTS PENDING COLLECTION OF SUCH SPECIAL ASSESSMENTS AND TO ISSUE ITS SPECIAL ASSESSMENT IMPROVEMENT BONDS TO EVIDENCE ITS LOAN OBLIGATIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; PROVIDING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA, AS FOLLOWS: SECTION 1. Authoritv For This Resolution. This Resolution is adopted pursuant to (a) Article VIII, section 2, Florida Constitution, (b) Chapter 166, Florida statutes, (c) the City Charter of the city of Clearwater, Florida and (d) Chapter 27, Code of Ordinances of the City of Clearwater, Florida. SECTION 2. Findings. The city Commission (the "Commission") of the city of Clearwater, Florida (the "City"), hereby finds and . ' , I determines as follows: (a) The City is a municipality of the state of Florida located in pinellas County and has been granted powers of home rule by Article VIII, Section 2 of the Florida Constitution and by Chapter 166, Florida Statutes; and 1 , .. ~~;~.rr' " . (b) The City is authorized under its home rule power, by the City Charter and by Chapter 27, Code of ordinances of the City to levy special assessments for certain public works projects and to issue special assessment improvement bonds, payable from such special assessments to finance such public improvements pending collection of such special assessments; and (c) Pursuant to Section 27.03, Code of Ordinances of the city of Clearwater, the city Commiision (the "Commission") of the city of Clearwater, Florida, (the "ei ty") duly adopted Resolution No. 95-58 on July 21, 1995 (the "Intent Resolution"), expressing an intention to levy special assessments (the "Special Assessments"); describing therein the public improvements (the "Project") consisting of (a) the burying of existing electric power transmission lines, related utility transmission lines and related facilities and (b) the replacement of street light poles and lights along Gulf Boulevard within the municipal limits of the city; and setting forth the Project Cost Estimate for such Project. (d) Pursuant to Section 27.04, Code of Ordinances of the City of Clearwater and at the time the Intent Resolution was adopted, there was on file with the City Clerk a Preliminary Assessment Roll prepared by the city Finance Department, in conjunction with the city Engineering Department and Public Works Department, dated June 27, 1995, and accompanying materials (the "Preliminary Assessment Rollll), \\'hich included, among other things, the following items required by section 27.03 I Code of Ordinances: (i) a 1 ist of properties (by parcel number) to be assessed showing the area to be 2 :;(r <~~i~ ',r assessed (the "Assessment Plat"), which area was designated as the city of Clearwater special Assessment oistrict No. 95-1 (the "District") and (ii) the Project Cost Estimate. (e) Upon completion of the Preliminary Assessment Roll, the " Commission, pursuant to section 27.05, Code of Ordinances of the city, duly adopted Resolution No. 95-59 (the "Public Hearing Resol utian") which fixed the date, time and place of certain publ ic hearings as to the Project, the special Assessments and related matters; (f) Notices of such public hearing were duly mailed and published in accordance with Section 27.05, Code of ordinances of the city, and as required by the Public Hearing Resolution; (g) At the time, place and date specified in the notices refer~ed to in paragraph (f) above, the Commission conducted such public hearing, heard testimony from all persons in attendance who requested an opportunity to testify, reviewed any written objections filed with the commission as to the matters described in paragraph (e) above; and (h) Having considered such testimony, any written objections filed with the Commission and other evidence presented at such public hearing, the Commission hereby finds and determines that: (i) The Project is a Municipal Public Improvement .. . , consisting of the costs of (a) the burying of existing electric power transmission lines, related utility transmission lines and related facilities and (b) the J .~I!:i~'.r' , . ~ ~ "1 I" replacement of street light poles and lights along Gulf Boulevard within the municipal limits of the city; and (ii) The city's actions to authorize the Project commenced following the request by a maj ori ty of tl"le residents of the District responding to a ballot submitted to them by the Sand Key civic Association for the city to cause the overhead power transmission cables and related utility lines to be buried in an effort to improve the District and to increase the safety of the residents and commercial establ ishments of the Distr iet, that the existence of overhead power transmission cables and related utility lines pose a serious threat to the health and safety of the residents and users of the commercial establishments of the District in the event of a storm with high winds, such as Hurricane Andrew and Erin, in that such lines are subject to be downed in a storm increasing the chance of electrocution of such residents and removing the ability to deliver electrical power to the District in the event of an emergency occasioned by such a storm, that such storms are occurring more frequently, and that these problems can be resolved through the burial of such lines underground; and (iii) The amount of the cost of the Project is reasonable; and (iv) It is reasonable, proper, just and ,right to assess parcels in the District for the full estimated cost of the proj ect together with a pro rata portion of the cost of 4 . ~:~E>::'. .... l~~ '. ',' issuing and iecuring bonds to be repaid from the proceeds of the Special Assessments, including capitalized interest on the bonds, against the parcels of real property shown on the Assessment Plat t which parcels collectively constitute the "District".; the Project will constitute a special benefi.t to each such parcel of real property. No portion of the costs of the Project are to be paid by the General Fund or other funds of the City, other than from Special Assessments (and from the proceeds of loans to be evidenced by bonds); and (v) Having considered prorating the Special Assessments on the basis of a variety of possible proration methods, the city confirms its determinations that the special benefit to be derived by the. respective parcels bears a reasonable relationship to the assessable value (as defined in Section 27.01, Code of Ordinances of the city) of the specially bene- fitted parcels; that the amounts to be assessed against the respective specially benefitted parcels be calculated by allocating the estimated cost of the project among the assessable value of the parcels in the District according to the percentage each such parcel'S assessable value bears to the total assessable value of all parcels in the District; ..... ~ with each property's assessed value to be determined-by the Pinellas County Property Appraiser as of January 1, 1994; and I I that the allocation of net estimated costs of the Project among the parcels in the foregoing man'ner is an equitable method of determining the special benefits which the 5 !~:-.:(' . .. respective assessed parcels in the District will derive from the Project; (vi) It is desirable to finance the costs of the Project Ie (including financing costs associated with issuance of bonds) I pending the collection of the Special Assessments, by obtaining bank loans and/or issuing bonds in an aggregate principal amount not to exceed the aggregate principal amount of the special Assessments to evidence that loan obligation; and (v i i) It is desirable that the special assessments be paid in ten (10) equal (or as egual as reasonably possible) annual installments consisting of principal and interest payable, commencing with the March 1, 1997 ad valorem tax bill, and on each March 1 thereafter with the City using the uniform method of collection of non-ad valorem assessments pursuant to Section 197.3632/ Florida statutes. (i) The commission then sat as an equalizing board, heard and considered any complaints as to the Special Assessments to be levied against specific parcels of real property, adjusted and egual i zed the assessments pursuant to law, directed the city Finance Department, in conjunction with the City Engineering , .' I . I I , Department and Public Works Department, to prepare a Final Assessment Roll by modifying the preliminary Assessment Roll to the extent, if any, necessary to reflect the assessments as so adjusted and equal ized I and directed that such Final Assessment Roll be filed with the City Clerk; 6 +l'; '0":';"." eo ': ,. -. '.' (j) The city Finance Department, in conjunction with the city Engineering Department and Public works Department, has prepared and filed with the city Clerk the Final Assessment Roll, a copy of which is attached hereto as Exhibit A; (k) It is now necessary and desirable to approve the Final Assessme~t Roll and to take the other actions set forth herein. SECTION 3. Authorization of Proiect. The Project is hereby authorized and approved. The municipal public improvements which comprise the Project shall consist of (a) the burying of existing electric power transmission lines, related utility transmission lines and related facilities and (b) the replacement of street light poles and lights along Gulf Boulevard within the municipal limits of the City. The proper officers, employees and agents of the city are hereby authorized and directed to take such further action as may be necessary or desirable to cause the same to be constructed. Florida Power corporation is hereby designated, pursuant to their cost estimate, as the public utility to perform the work constituting the Project, and the city Manager, or her designee, are hereby authorized to award the contract for such work to Florida Power Corporation. SECTION 4. Total Estimated Cost of Prolect. The estimated cost of the Project is equal to the total principal amounts of the Special Assessments shown on Exhibit A hereto. SECTION 5. Equal i zation, Coni irmation and Levy of Special Assessments. The Special Assessments on the assessed parcels, as shown on the Final Assessment Roll attached hereto as Exhibit A, 'I 7 . ~""".~\""~ ' '. .,...,. are hereby approved, confirmed and levied, subject however, to the successful validation of the bonds as contemplated in the Ordinance authorizing issuance of the bonds to finance the Project pending collection of the special assessments authorized herein. Promptly following the adoption of this resolution, those Special Assess- ments shall be filed in the office of the City Clerk, and such Special Assessments shall stand confirmed and remain legal, valid and binding first liens upon the property against which such Special Assessments are made until paid; such lien shall be coequal with the lien of all state, county, district and municipal taxes, superior in dignity to all other liens, titles, and claims. SECTION 6 ". Payment of special Assessments and Method of Collection. (a) Any person having any right, title, or interest in any assessed parcel, may prepay the assessment thereon in whole but not in part, as hereinafter provided. (i) The Special Assessment on any parcel may be prepaid in full (at an amount equal to eighty percent [80.0%) of the principal amount thereof), without interest thereon, at any time prior to the date subsequently specified by the cityls Finance Director for which not less than fourteen (14) days notice is provided to each property owner, which date is not less than ten (10) days before the date on which the bonds secured by the Special Assessment are to be issued, whereupon the lien of such Special Assessment shall be discharged. 8 . c "" ' ., ~'q , '~'--._ \ l \ i I I ..j . , , ff'.tr: ~ ': . ~:\ ~ (ii) The balance due on the assessments may be prepaid in full (at an amount equal to one hundred percent [100.0%] of the principal amount thereof), at any time after the end of the period specified in section 6(a) (i) above and before the first annual Special Assessment installment becomes due, with interest to the next succeeding date on which such prepayment can be used to redeem the bonds secured by the Special Assessment; provided that payment of annual installments and interest earlier than due in any year shall not be discounted for early payments." (iii) Any prepayment paid pursuant to clause (i) above shall be applied by the city's Finance Director to the costs of the Project. Any prepayment paid pursuant to clause (ii) above, shal~ be held by the city's Finance Director until such date the bonds are redeemed as the result of such prepayment. (b) Each special assessment which is not paid in full as pro- vided in paragraph (a) of this section shall be payable in ten (10) consecutive equal (or as equal as possible) installments consisting of principal and interest. The first installment shall be due on March 1, 1997, and each subsequent annual installment shall be due on March 1 of each consecutive year thereafter. Following the date of completion and acceptance of the proj ect by the city (the "Acceptance Datell), which is anticipated to occur prior to September 1, 1996, the city shall by resolution either confirm the i i amount of the assessment levied hereby or adjust the amount of such assessment in the event the Project is completed for less than the 9 ! I . ~}\.'"':.t.. r ,'..,. ,. t, . .'. . l' ~". .' ..,., ~"""', Project Estimated Cost.' Installments may be collected pursuant to and in accordance with the uniform method of levy, collection and enforcement of non-ad valorem assessments' set forth in section 197.3632, Florida statutes (1993), if elected by the city prior to the issuance of the bonds. (e) In the event the City does not elect to use such uniform system of cOliection, then installments shall be billed by the Finance Director of the City at least twenty (20) days prior to their due date. Failure by the City to bill any installment or the late billing thereof shall not relieve any parcel from liability to make timely payment thereof and shall not relieve any parcel for any late payment penalties which may become due. If any installment of principal and interest is not paid in full when due, there shall be added thereto, until paid, a penalty.of one percent (1%) per month. If any installment of principal and interest or any portion thereof is not paid when due, together with any penalties applicable thereto, the whole Special Assessment, with interest and penalties thereon, shall be subject to acceleration and foreclosure by the city as provided in Section 27.06, Code of ordinances of the City and Chapter 197, Florida Statutes. (d) The rate of interest payable on the Special Assessments I .- ~ . ; shall be one percent (1.0%) [100 basis points] above the rate of interest to be borne by the bonds which are secured by the Special Assessment. (e) In the case of any special Assessment which is not pre- paid in full as provided in paragraph (a) above, and which, 10 ~'t~.~..,-?, .l . " ,) . " ~~. therefore, has become payable in installments, as provided in para- graph (b) above, the Special Assessment may be voluntarily prepaid in whole at any time, provided that tho amount so voluntarily prepaid (subject to the provision of section 6(g) hereof) shall be the sum of the following: (i) An amount equal to any installments of principal and , I interest which have become due but which have not been paid, plus late payment penalties, if any, which are applicable thereto: plus (ii) An amount equal to the unpaid principal of such special assessment which is not yet due and is to be prepaid: '! and (iii) An amount equal to all interest which has accrued through the date of such prepayment until the earliest date on which such prepayment amount can be used to redeem bonds (subj eet however, to a credit for any interest to accrue during any part or all of the period described in this clause (iii) for which payment has actually been made by the prepaying property owner). (f) The city's Finance Director shall, prior to September 1 of each year, commencing september 1, 1996 if the City elects to r ,.. ~ utilize the uniform method of collection pursuant to Section 197.3632, Florida Statutes, or January 20 of each year, commencing January 20, 1997 if the city elects to collect the Special Assessments, determine the amount of each annual installment of the Special Assessment in accordance with the following formula: 11 " ~-;"':1. ' . ~, , .. (x y) z For purposes hereof: x = each Property Owner's unpaid Special Assessment: y = total amount of all unpaid special Assessments as of the respective date of calculation (i. e., September 1 or January 20}i z = principal amount of bonds scheduled to be retired (taking into account any redemption of Bonds resulting from a Special Assessment prepayment and allocated to the amortization installment or maturity amount to be due) on the principal payment date occurring in the year in which such installment of Special Assessment is due pursuant to section 6(b} hereof, together with interest (including applicable administrative costs) on the aggregate principal amount of Special Assessments unpaid as of the date of calculation for a twelve month period. (g) Once the bonds secured by payments of the Assessments have been retired in full, all unpaid Special Special Assessments (other than any annual installment or mandatory prepayment of the Special Assessment which has been previously billed, regardless of whether by the City directly or through the uniform method of collection pursuant to section 197.3632, Florida statutes, but unpaid and delinquent) shall be thereupon canceled and the Special Assessment shall be released by the City as a lien on the a ffected property. Notwi thstanding the foregoing, any billed Special Assessment amount not paid, and any amount of a 12 ~~!::'~. , ........... Special Assessment previously subject to prepayment as hereinabove provided but not paid, each as of the time the bonds are retired, shall nevertheless remain a lien on the affected property until paid in full. (h) In the event the city elects to bill and collect the Special As~essrnents itself rather than using the uniform method authorized by section 197.3632, Florida statutes, payments of principal, interest and late payment penalties relating to each Special Assessment received by the city shall be recorded as a credit on the appropriate records of the City. The city shall keep records of the identity of the person making such payment. If any amounts so received by the city are recovered by' a Trustee' in Bank.ruptcy of the person who made any payment under the "claw back" provision of the Bankruptcy Act, such ,recovery shall likewise be recorded on such records and the amount so recovered shall be deemed to remain unpaid and outstanding and shall be secured by the assessment lien on such parcel, and if such lien was discharged by said payment I such lien shall automatically be restated upon recovery thereof by such Trustee in Bankruptcy. (i) Following the payment in full of the bonds secured by the Special Assessment, and after taking into account any Special Assessment canceled pursuant to section 6 (g) above, the city I s Finance Director shall, within sixty (60) days following the payment in full of such bonds, refund to the then owner of each property in the District (except for those properties the owners of which prepaid their Special Assessment pursuant to section 6(a) (i) 13 .l r~~'-:.'.'" :'1" " ...., hereof), a proportionate amount of all funds remaining on deposit in any fund or account (other than funds transferred to the city's General Fund representing administrative costs reimbursed to the city) created for the Special Assessment or the bonds secured by the Special Assessment, so that each property within the District (exclusive of those properties the owners of which prepaid their Special Assessment pursuant to section 6(a) (i) hereof) shall have been assessed a relatively equal principal amount' based on the property value of such property as of January 1, 1994. wi thin sixty (60) days following the Completion Date for the Project, the City's Finance Director shall re~und to each property owner who prepaid their Special Assessment pursuant to section 6(a) (i) hereof, the difference between the - principal amount of their prepayment and their proportionate actual final cost of the ?rojec~. SECTION 7. Plattinq of Parcels and Sale of Less Than All of Assessed Parcel. The city may, by subsequent resolution, provide for a method of apportioning the special assessment on any parcel upon its subdivision or sale and may provide for mandatory prepay- ments of the portion of the assessment apportioned to any new parcel. SECTION 8. Confirmation of Intention to Borrow Monev and I ssue Bonds. The Commission hereby confirms its intention to borrow funds to finance the Project pending the collection of the Special Assessments and to issue a bond or bonds to evidence its loan obligation. The bonds are to be authorized, issued and sold ,. 14 '.,'..., . '."'. ,.1 I. ~"r'I',l.,.._, , .', .. : <~:...., , ~. "". .'. .. .. - '. .' . ~ '. \ . ...' .~ . . pursuant to a subsequent resolution to be adopted by the Commission in cpmpliance with, Chapter 166, Florida statutes, and other applicable provisions of law. SECTION 9. Conflicts andSeverabilitv. All resolutions or parts thereof which conflict herewith are~ to the extent of such conflict, superseded and repealed. In the event that any portion of this Resolution is found to be unconstitutional or improper, it shall be severed herein and shall not affect the validity of the remaining portions of this Resolution. SECTION 10. This Resolution shall become effective upon its passage and adoption. PASSED AND ADOPTED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA, THIS DAY OF 1995. CITY OF CLEARWATER, FLORIDA (SEAL) By: Mayor-commissioner ATTEST: city Clerk Approved as to form and correctness: City Attorney 15 . ' ~. t"':~; ~I' ~ .t...... i i I I I I ! : I \ ! 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PROJECT HISTORY AND TIMELINE Sand Key civic Association began exploring the possibility of burying the power lines in conjunction with the widening of Gulf Blvd. 6/3/93 - Agenda item approved IIApprove in concept the Cityts participation in the proposed burying of power lines along Gulf Boulevard, and authorize city staff to begin drafting all necessary ordinances and other documents as outlined. 7/7/93 - Letter to property owners from Sand Key civic Association asking for vote on burying power lines and assessing residence on a assessed property value basis. 10/7/93 - Passed on first second ordinance 5459-93, amending special assessment ordinance to provide for reasonable bases to fund public works projects. Agenda item approved for resolution of light pole cost, $25,000 payment to city in exchange for upgraded light poles. Requested estimate from Florida Power for burying power lines and installing light poles. 7/15/94 - Letter to GE and Vision asking if they expected any reimbursement for burying their lines. 10/94 - Estimate received from Florida Power in amount of $944,101.03. 7/13/95 - Letter from Florida Power that they will honor estimate on the condition that authorization is received from the city to begin construction no later than 1/1/96. . 7/20/95 - Commission passed Resolutions 95-58 (intent to proceed) and 95-59 (setting Public Hearing for September 7, 1995). 8/10/95 - Letters mailed to property owners noticing the public hearing and the intent to use the uniform method of collection. 8/10,17,24,31 - Advertisement of public hearing and intent to use uniform collection method TO BE DONE 9/7/95 - PUblic Hearing, adopt final assessment roll, uniform collection method 9/7/95 - First reading of bond ordinance. 9/21/95 - Second reading of bond ordinance. 9/22/95 - (estimated) File for validation of bond issue. 10/23/95 -(estimated) Validation hearing. 11/1/95 - (estimated) Mail prepayment notices (30 days to pay). 11/24/95 -(estimated) Validation appeal period over. 1/1/96 - Authorize construction to begin 1/1/96 - Bid Financing. 7/15/96 - Mail notice to property owners re-affirming special assessment with related advertising. Public Hearing. Collection begins (early payment of 1997 taxes). 11/92 - 5/15/94 7/94 - 8/96 - 11/96 - " ~fr-:~::~ '0" 'It-" ' >'1 ., < ,~'..~-t .' lTEMIZA nON OF DEPOSIT TO PROJEcr CONSTRUCTION FUND -. $9,788.70 Project to date costs 25,000.00 Light Poles 944,101.03 Underground Power 13,000.00 Financial Advisor '" 13,000.00 Bond Counsel 3,000.00 Tax Collector (first year) 30,000 Administrative Charges 60.110.27 Publication Costs and MsceUaneous Sl,098,oo.00 ., v-- III ClTY Of CLt~R~~lER, FlORID~ caplt.t J~rov6mCnt Rev~ iond$, serf., 1996 (sand Key Project) SOORCE$ a. USES Dlfed 01/0'/1996 D~llv.r.d 01/01/1996 SOURCES OF FUNDS P.r A~t of aDnds........,....~..~.............. TOTAL SOlJ.llCES $1.400.000.00 S1,400,000.00 I I ..1 . ! usn Of FUNDS Cos'Cs of J "SUf.l:nctt.. ..." .... ,. . .." . .. .... ... . .... . . . . '" ..... . .. Deposit to Debt Service Re~erve fund {OSRf)....... D~< to C.pJtal\~ed Interest (elF) Fund........ Oepo"t to Project Co~tructton Fund.............. "o\l'ld\ ng ~t.....".......................... II- . .. , . , .. . .. .. . . ... R.ymond J.~. ~ A.Jgclate~ Public fInance Depdrtmcnt 1,2,000.00 140,000.00 118,801.Ml 1,098,000.00 1,198.32 S1,400,OOO.00 fiLE · HI\HUWEXP\CL~TR\$AHP~EY'SDndLO&n 6/Z9/1995 Z:05 PH TOTAL USES :;, .. ~ '." .. 8, a:l Q. (!I z a: Lii :I: (,) ....::1 zm UJ:J ~a. a:::cnu. ~ffio <cnW :t,cno a:::<F i1j..Jo ..JSz ufrla: LLa.UJ Ocne.. ~~~ -::w::< uoo zW <z WO J: a. 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N '. . , C'fl *" CD " ri '. ~ *" Q1 II'i . . ~ *" l'J II'i : 0'1 ~ X. >< "l:t' >< >< ~ . " . . Ul 19 ~ II . .. -8 ~8 OIl c:: ;1 IS i to ~Ia ... r-. ... M ~ W~ II ~ i .t1 ~ 8 till) ~ 0 ~- ,.. 31 h. ~~ W _'t:J C lei "'5f .~ 2~ 0::(, 0 "" ood II) . ==- j~ :EUl ..r:: <:::. ,Sl- -s.c:: t-=:::. Q. lii Ii &~ ~~ i~ 19 ~ ~- 3~ ~g ~ :::l r: ~ It r: ~ "'( ~ .011 ~u-! ~Jfi ll~ 31~ ~-t:~ 8~- ~B~ i I c-.~ 8-8= 8:~.Q o::J:1ii . to- '1:I.!I &;.8 SJ. ~ ~ 'tJc U~ 8 l: ~1~ ~ , ~~ 8,ClI c:6 ~~o .. s~SE Ij~ ~ ~ .s ~ it~ICI ~ ~ E.Y LLofl 0::J:1lI ~ ~~ ~ ~~ z =II: -J W l.) a: c( Q. a: w ~ o ~ a: w c.. o a: Q. , " .~ ~' ":. ~ .' ~ . , ' ' , . .'.......... I i I: .' \LY~ '.. .J". f _"'dO". Fllld.. MlllOU,1 .lIIlnol, And F,d,f,' Court. LAW OFFICES EDWARD T. WRIGHT 260 N. Indian Rocks Road Bcllcnir Diu ITs. Florida 34640 (813) 586-1931 t,I.I. . WlIh G,nn.l Pr.tUt' August 10, 1995 Mayor Rita Garvey P.o. Box 4748 Clearwater, FL 34618-4748 RE: PUBLIC HEARING 9-7-95 BURYING POWER LINES ON SAND KEY Dear Mayor Garvey: I.. I I" I will be unable to attend the above meeting but have strong feelings on the- subject. My wife and I are definitely IN FAVOR OF burying the power lines ,and we are quite willing to pay the $699.97 assess- ment this would cost our unit. ,; ! When I was Mayor of my hometown back in st. Louis County, I called upon Gyo Obata to help us save our city. He is senior partner of HOR and considered by many to be the most imaginative architect in the world. Gyo helped us with many problems, but when he and I looked down our main thoroughfare he said, "This will never really be a beautiful sight until you can put all those ugly wires underground. If you ever get a chance to do that, DO IT!" ; . I Susan and I have lived on the Sand Key for twenty years and love our beautiful home. We have a rare opportunity to enhance that beauty tremendously, and if we would fail to do so, by refusing to add a small percentage to our present investment, we would be guilty of the falsest of economies. T.O-VOTE YES! ETW:grl CC; City Commissioners Margaret L. Simmonsl Fin. Dir. " ~'nl"'~"'h'~ "'11'-' .~ ~ ~ . .' . THBRGSA B.\CKH.\N 1340 GULF KLI)~.; UNIT NO. 9..\ CL(~..\.RW.\.Te:R; FLORI~.\ 34630 ~r4II, )f7f'3~ ~;,' )~~,4. ~r;'~ ~,,() (..-~ 0:t~~ f?tf(~ L!-7t;/2 eta-v~/ F4-,) 3f/t/2 A94-7~ .'~.. . . ,C; ~ ~~ l;2 ~/q /?#~d 1f': o/~j:.-d ~'7tr/-7 ~ . ~rr-ufii,~ 01 ~/ ~-, k..L- -' ~/ ~~~~~?~~. ~ . d ~ 4 ./rY'/,-,,~.4--n if'l?""J ~.~J.~k~ / bSZ~P7~~ ~~ fl1 f'3 % n06~ d ~41~?n ~~ . ./7~~7dd'~ ~4~dp~ ~ /J>% ~~ ~p C->". ~?/ f:7 ~~~ ~-:-7 .fit h~, ~v1 ~ 4~ ~p. IY R A ~~~~~ ~~ ~--~/-~ j1' .. . .." - ~ .c., , ,~. "..,..,..... ,~..... ER IX Jl7JlB 3.4748 ;) ,.':' ' )l.<"~",..,, e,', ... _ ; ~~ ~ - \ " ' " ' . . ~, ,c , '. . ,'. ,,' ..... ~ ~." " ., TtH::Ref:'\' K.\CKH....N 1340 CULF IILub.t UNIT No.9..\. CLS.\.RlU.\T€R, FLORlb.... 34630 ~ 11,);1'/,6- );,""'''' '1?1~U// 2.... """~ / C' Y /1/ &~-/ &yr r;( ~.#~ . p./--~ , ~ tJ. IS4 9-7 {/ tf ~~./ /-74- )3j/?/j-' ',~~ ~-" ~/1.<~ ,/ . ~ /~ft~- r~~ W,/dd..z;, ~~ ~ ~ LJ ~ ~~~ r?r-l ~ ~. ~~. . ---7 ..- " cY~~~~~ ~ . f:h ~;/::>;49 6%), 6Y .fr- ~ ~~~~, " j ..p7~--?/~~ #~ s::,-;f'; 7" ~ /~.4 /r-t:~, on ~ ;-1; / 93 ~~ ~ ';>h;/ p/~ ~--/ r-d I~ ~.I- /n1~4- J~J ~ 3& ~ .y ~ ;z1;:;t? ~~Y-r? bQ7 ~/'// J6.7' ;,~;/d ~W,/~~J ' . A . " ~'" '~/l/ ,~""-;-/{; (;:..~~ ,/fry? '!/(/~ ~Jh' . . I / . ,/ {3~/l~' _~-;:J~ _~__/"..w' ~.,..? -r J/. _'1'1' /J t / 0 ' /l.-?-~ .4J t:h:"7/~d-~/' ~ A1~rk,-./ h-?"~ ~7, '''' l .J / /" , J?-~ ~~1 C;....r/ :? /';- ,/ 'V~~ ~~~~~--l.. 1-" '.. .... .... ,. ~... . \::l:1' E R , :. JOX 47048 I, :1 18-4748 i 5 1l'r.::\..., " ... ANTHONY J. FICARA. 1520 GULF BL VO. PENTHOUSE 1 CLEARWA TER, FL 94630-2956 TEL. 813-781-8888 FAX: 813-781-8811 August 15, 1995 Mr. Jay Ravins Finance Department City of Clearwater P. O. Box 4748 Clearwater, FL 34618-4748 RE: Parcel Number 19/29/15/93390/000/1901 Dear Mr. Ravins: As per the attached notice regarding parcel number 19/29/15/93390/000/1901, please be advised that we are opposed to the proposal. We feel that it is unnecessary and unfair burden on already over-taxed individuals. . , We are certain that said proposal is morally wrong and suspect that it may be legally improper as well. Please let our voice be heard at the meeting since we will be unable to attend same. I I j i I I ,I I , \! ,,-,;a. "l-~:" tH, .,,,; "'.~'" ~ ANTHONY J.. F/CARA 15206UUBLVO. PENTHOUSE 1 CLEARWA TEll, FL 34630-2956 TEL' 913-781-8888 FAX: 813-781~8811 August15t1995 Mr. Jay Ravins Finance Department City of Clearwater P. O. Box 4748 Clearwater, FL 34618-4748 RE: Parcel Number 19/29/15/93390/000/1101 Dear Mr. Ravins: ,As per the attached notice regarding parcel number 19/29/15/93390/000/1101 t please be advised that we are opposed to the proposal. We feel that it is unnecessary and unfair burden on already over-taxed individuals. We are certain that said proposal is morally wrong and suspect that it may be legally improper as well. Please let our voice be heard at the meeting since we will be unable to attend same. Sinc'erely t . ~ 4. i. ,. t ,'. .... " ,> ," I I f I I , i I \ I , , I. I ~':.I!c",l' ,i,.~.. c' - A.NTHONY J. FICARA 1520 6ULF DL tlO. PENTHOUSE 1 CLEARWATER, FL 34630-2956 TEL- 813-781-8888 FAX: 813-781-8811 August 15t 1995 Mr. Jay Ravins Finance Department City of Clearwater P. O. Box 4748 Clearwater~ FL 34618-4748 RE: Parcel Number 19/29/15/93390/888/0230 Dear Mr. Ravins: As per the attached notice regarding parcel number 19/29/15/93390/88810230, please be advised that we are opposed to the proposal. We feel that it is unnecessary and unfair burden on already over-taxed individuals. We are certain that said proposal is morally wrong and suspect that it may be legally improper as well. Please let our voice be heard at the meeting since we will be unable to attend same. Since rely t c2 ll"'t,~-~- ,- ""'.~ " ... ' ~ / - 1460 Gulf Blvd., Apt. 310 Clearwater, FL 34630-2845 ALl8ust 15, 1995 Ms. Elizabeth Deptula Ci ty Manaset" City of Clearwater 112 S. Osceola Avenue Clearwater, FL 34616 ." () - g/I {/"1S' _ :~~ i' { Re: Power Line Burial and Street LightinS' Replacement - Gulf Boulevard, Sand Key Dear Ms. Deptula: We, as Sand I(ey pt'oper-ty C:H'mel~S do he>t"eby vehemently object to the above pl'oposed "i mp t"ovemen ts I. of Gu If BOLllevc:u"d on San d ~<cy. Our property is in danger of very serious damage or oven total 'loss dl.le to the fact that loJe have ] ost QUt' beach completely and have no protection from the effects of hLwt'ic:anes, stOt'ms, etc. OW" bLlilding, alons ,-lith till? tht'ee buildings directly North of 1460 Gulf Boulevard, have been assessed fot" a neloJ sea wall immediately pt'E?ceding 'the existing one in an attempt to save our,buildinSs and p t'opet"t i E?S. The burial of the street lights will be more beneficial to Florida Power Corp. than the residents of Sand Key and the e>:pense shoL\ld be .assumed by Flot"ida F'o"ml". O\.lt~ pt~imat~y pt"iot'i ty is beach t"(:?noLlI'ishment, pt~opEt"ly implemented. The last t'enol.wishment \>Jas pet"fot"med with absolutely no t"egat'd fat" t'etainirig the I"enol.wishment ovet' a period of years. The result is what we now have - no beach. During the last no-name storm eighty vehicles on our property were totally destroyed by the rising waters. We need beach I'enol.\t"ishment now, \-.le cannot affol"d to wait. I I ...l I I TOLlI"ism is dOI~n and so at'e OLW pt~opet~ty values. TOLwists come to enjoy our beaches, they do not come to see buried power lines and new street lighting. In our opinion, the present lighting is more than ade9uate. Vet"y tt'L\ly YOLlt'S, .'~~~ rJ4u1.4.,.. //1 ( .J~ /' Bi:'1n i to L. F'e:l'e:., \A 1 ma /1. PETe: CC:City Commj!;j5ion /' Finance Dil"ectol'V '... ~~. , " ',1.\: . , ~ 111;/"";, 1,1'C. '"l ~~ /' ~\'" "r.,C"'--;.. "'.L~B~:::' ~.~ ~'- ........~ \t..; ,d. ~ ~ ~ ... I ... ~C"'"J ., ...,. o:::(~ \% .~! ~""A ~ ,I -7'U: ~"-ll\ ""'"--_rv'/' rrn '\ 01,11 -.....", r.r... ,If "';"'.I,~/' C I T Y OF CLEARWATER POST OFFICE OOX 4748 C lEA R W ATE R, F LOR lOA 3 4 6 1 a . 4 7 4 B Olllce at Finance Director e \3/462.6Q30 NOTIce OF PUBLIC HEARING AND INTENT TO USE UNIFORM METHOD OF ASSESSMENT COLLECTION POWER LINE BURIAL AND STREET LIGHT REPLACEMENT GULF BOULEVARD ON SAND KEY August 10, 1995 Dear Sand Key Property Owner: HO'l'ICE IS BEREBY GIVEN that the City Commission of the ci.ty of Clearwater, Florida, will hold a Public Hearing, as required by section 197.3632, Florida Statutes; and section 27.05, Code of Ordinances of the City; at which owners of the properey ~o be assessed for ehe indica~ed improvemen~s may appear beiore the city Commission and be heard with respect to the propriety and advisability of making the improvements and funding them with special assessments, the cost of the proj~ct, the amount to be assessed against each property so improved, and the use of the uniform method of assessment collection. BURYING existing POWER LINES and REPLACING existing STREET LIGHTS along GULF BOULEVARD ON SAND KEY. All properties located on Sand Key within the municipal corporate limits of the City of Clearwater, Florida, are deemed to derive special benefits therefrom. Improvements: Additional information regarding your specific assessment ia as follows: Property Owner: "iancar, vincent Jr. & Carolyn S. Parcel Number: 20 / 29 I 15 / 49851 / 000 / 1704 Assessable value of referenced Parcel Number as of 1/1/94: S86,800 Proposed Assessment Levy for this Parcel: $311.42 Unit of Measurement Applied: $358.77 per $100,000 of assessable value Total revenue to be collected by special assessment: $1,400,000 t. ....._ 4...'...... ."',__r' '.... ............, __-----____._..._..',..~..,.,....~' .......~. ..-_. .,~.. __ L __ Failure to pay the assessment will result in the issuance of a tax certificate ~ against the property which may result in a loss of title. ~ W--"r H'.:....,o!,.~1IoOI'I' r .... ~ 1...,..,..... -~.. A description of the individual properties to be assessed and the amount of the "'~!'<~~!:i',.,ql'lt; ig ;>'rl'!.~.l~ble fr:-r. ?'.1t->H~ ~!'l"'P'?r:'~;~~ ~': ~h~ off.!.,:,,'l'!? o~ th'3' Ftnence Director, City Engineer, and the city Clerk. ,_. ~ All affected property owners have the right to appear at the hearing and to file written objections with the Clearwater City commission within 20 daYB of this notice. : I The Public Hearing is scheduled for September 7, 1995, in the COMMISSION CHAMBERS AT CITY BALL- 3RD FLOOR, 112 S. OSCEOLA AVENUE, CLEARWATER, FLORIDA, at 6:00 p.m. or as BOOn thereafter as the matter can be heard. i Ii If you have any questions, please contact Jay Ravins or Margie simmons in the Finance Department at (813) 462-6930. Sincerely, /?\.~ 1/ rI Vc V I r fJ t/ .JJ 7 II E 1-/ c /I t IA/'t:.. y'e- T.J /11 14 C H L ? > 5 ;j- c c CJ ,-"-7 / t. 15 ~E.? )f //Y T 1/ (,-t/ t:- .. j) c.Y Y C::' ~ -( /? t: - J7 C L .y fi/G"' ~ Y (.7 fA.c.. /1-/ If ~ '/ Y L- I 7 T L i-7 71( /!. }.I-r rY'/ ;/ ~ p /) f.. /}- ~-..<. r; /;) /y r Employmen\ ano All11ma\IVe AcltOn Employer" I . ~..t. ~ Margaret L. Simmons, CPA Finance Director "Equal ~' , Fax _Ill ~r : 33 93752159 DOCTEUR P XERSUSAH A4-)A4 Pu: 1 Docfeur Pl~rre KERSUSAN ;77, Allk Ik J'J.~M'ance 062j(J MOUG1NS Ffl., Rncc 'ICe, /~'" I 33.~"S". r.iI.SlJ ~(.(.{.: 19/2.;/'5/ J8193/PPO/IDIJ3 U,e4cw.f"' Q,~,t~ ctv.e....;r .., U.ul- ID - c.. Il~ 111 /'1f:>" ~0Vf SIh- J J}lI,.lwtJ';iJ (j"IM 10t", doh./. JJr<rb 10, IftS" 'Q.;"u() te.. 1.1.\..,.). ij...<'4'Mv.<!c J:v'J f\ ~< 1,~.""",...r;.1..o g"r 'Be.A..... ~ K.q' 'J \lJ6tA eA .(i~ h~ 1otw'r. "wX ~ r ;) -;{, 11(.1'j"'",,wYo ",Iff e.. "'-'M, .0< ~ 6e, r.'j;;!u-' ~ "-'.... 4<. He. }.f.. r 1lc. l>~~CM ~ fer- 'bfvA . I~~LD~ 8w(.f' tfJ }tc ().)J{pc. ~iJla#x ~~~,t",,~ q..: ~ ~~_c.~~f Il~CI1CM{~ (.(.U( ~D r~ ~Y.o vI-o; r~ . ! ~1 "" C~ t".'f' ~~7 ~ ~ ~eR.- 1;:k I. tf" ~W<<'-'.:" iff!. fl;,("!, I ~W!1l~tJdlA3 +RtAc.f'J.g j,~ WNG{ ~ J.w\-- o(,tJJ.. JRcK- )tl.... r~q y. 'tft(.1{ .Laur'''~uJ; I f:,... If.. aY." (~ c:.......~)S "'~J-" I 'f 4< .r.ulJt~ ~ ! M-~!' J'" Db;r. I wii,,}:. ii!9. J,;,~ 1M.... r'" 'i lJ.tii"Q ~ ?,;J. ft I" ~~..,,{ / .k.. . ? Ilk hi.- ! . ""<-1.w{ f: IKlf.. =/""''"'" ""e{"" l... .M.... . . ! 2;l /1, 'g~.l'" ~3 {., (k M t ()o.w<.~1 r. 111:> i4 <$ /0 r. J t7;) ( ~ f/.Jr v.,&.... I ~ A~-4~J.. VQ.fk. jj .' ,! :r 1Ale. ,.<1/.e.( .ftswc. h .~ ~~cA. ..~..d t ~ (. u.~u~ ~IMIWCl ~w~, i ,\," 0\4 I J Jewu..tt ' . co.e..,cl1.#DW tD . ~. ~ ~c.. &.~~ \.iJLf f" /qf't- . j (cwJ... Uu\- J~1Jrj ~ ~ 1~1t~u{ /t.xtu4il1~' i.4 r.fv,"....~ t 1ftc-~c~v4l<< tJ1'! It<. hMc4 ww~ ~: /> t 587-, _Ii (~~~ -{ *' j!C7~1 z:2' . 1 ~ ~ CO-)1 r- ~* h ~t- J?c.tfe;c. }fu..t1<l.LJ d w-wf i~.d- -i48 -B1fu.. '\4 tA.~\'\ \\0\. ~lJ~; ~ ,,~ G~~~~ ceo.-ur6'-N. J~.. w~ ~k~ ctM. M(A~Vt r; M.ta oe;,'(ohtw.o . w't~ ~(t,.1 ~t'<ce.tclft I '[ fti')!H4h. ' L" L < . '. " ~ '" 'I' E.W./V.L.PURDY TEL:l-S17-646-9175 Rug 18 9S 12~24 No.002 P.Ol UIOLR L. PURnY L"lghthouse Towers Unit 286 1290 Gulf Bou'euard Clearwater, FL 34630 Augus\ 17 I '995 Margaret L. Simmons, C.P.A. Finance Director City of Clearwater P,O. Box 4748 Clearwater, Florida 34818-4748 Re: Your August 10th" Notice of Public Hearing" Power Line Budai and Street L10ht Beolacemel')t - Gult Boulevard on Sand Key. Dear Ms. Simmons, I am owner of Parcel number: 1 9 I 29 / 15 I 51762 I 000 I 0206 located on Gulf Boulevard on Sand Key. My concern Is , why are you using the Assessment Value of 1/1194: $125,800., instead of 1/1/95: $119,700, which Is lower? I can appreciate the concept of the buried PO'Ner Lines and also the Street LIght replacement, however, any additional expenditures by me I must seriously question, because I am a retired property owner on 8 fixed Income. I have enclosed a copy of my It 1995 Notice of Proposed Property Taxes" I t, r I realize there would not be a tremendous difference, but every little bite helps. Your consideration would be appreciated. Sln:ere90~-.. ~~~ c__P/. // ),.. _ ('/:~.~a... "'-.. - UA<.L;::j--- Viola L. Purdy {/ :.\ r -...-.. ...... , , . . " . '~""'. - l=O:; la' 9S 11 ~ 28 rCllRGONS T~1T Lee Fourgons 1 ransif inc. P.2 TeL: (514) ~82.0'1 04 382.7119 667-4392 3600 Boul. Industriel, Laval, Quebec H7L 4R9 August 18, 1995 City of Clearwater P.O. Box 4748 Clearwater, Fl 34&18-4748 Attention of Margaret L. Simoons, CPA, Finance Director Public hearin~t September 7, 199~ We, residing at 1340 Gulf Boulevard, unit 15A Clearwater, Florida, 34630, wish to strongly object to: the uniform method of assessment collection as proposed on the notice of public hearing dated August 10, 1995. We think we already pay enough taxes and ,that the funding for burying the existing power lines and replacing the existing street lights along the Gulf boulevard on Sand Key should be takin wi th in. t;hese taxes. -If there isn' t enough funds then no improvements should be made. 'Ihe:dore, let us reiterate our objection to the matter mentionned above. Thank you for your cooperaUon. Yours truly, I. I " . I .,. . SL/mg :: " cP~ ,'~''15. /4 Mi\JE&TIC PROPERTY MANAGEMENT, INC, ADMINISTRJ\TIVB OFfICE KI><OI,.I.WOOD PJ.^7.^ 4S00 MILS STI\r.TCH OIU\'1 HUI,ID^V, fLCIRIllA 31690 MAJLrNO ADDRESS P.O, BllX 3310 HnWMY, FLORm^ 34MO.UJ7n DIRECT TELEPUONE L1NBS ; 0 H~ll,U,^V . ~8"~ 93S.UJS FUR r RIC:llnV e 13 841.8888 F^X ' 613 942.~9'S August 22, 1995 city Clerk offioe P.O. Box 4748 Clearwater, FL 34618-4748 ,,' I' '., RE: Europa of Countryside, A Condominium Sign Variance Request . J .. .' .. Dear Sirs: Please accept this letter as our request for oontinuance to' tha' "1 october 5th Meeting for our Variance request. The reason for this request is that the agent and Power of Attorney, Frederick Reimer, will be out of town for. the September: 7, 1995 meeting and not available to attend. '. Please advise me of when the ohange of date for the meeting is' finalized. Thank you. sincerely, ~~k Property Manager 1 . FR/dme :\ , . I . alr MEMeen OF THE COMMUNITY ASSOCIATIONS INSTITUTE ~-.~ " . :' I i. '0' ,. ~ , I I ( .J I .. t : i " :.1 .. I'l .l, j'j .~ N ,'j " ~i ~l ~' ~. 1! !~ ~ " I ! l i , 1 .' : .l" ~ .. , . v \ ' ...'..... ' . 'i,f ,. ~ <, ..." .. ..~ , , \ . I I , l \ ! AGENDA DATE 9- 1- 95 ~~: ~ : ':' . rc~' . D: .,~ !f' ITEM # 15 .' >7- -:; ,,';. ~ . , : , \ \ 1 ( , \ F :</'iY 11 \ : i ') . . .. ~< : .,:.',;~';,t fJ.>~~':. ........ :. '. ~:-..:..~.:. . . ., 'F.' . ~,: .... , " .}'I i"'~\, ,." . ~ :\.~,. .... . ~, ">.,,,.) .";': "., .~~1~~:,;.;< .. ~ .n ~~..". . "'1 /", >. " J. ~,' . . ., '~I ~,\ '\. >'8. -.!t I CITY OF CLEARWATER INTERDEPARTMENT CORRESPONDENCE f<~ -= FAf d-- 41:- t 5 "f g. 7 · 95 f I \ TO: Mayor and commission FROM: Margaret Simmons, Finance Director ~ , " ! COPIES: Betty Deptula, Bill Baker SUBJECT: Sand Key Power Line Burying Project DATB: August 31, 1995 Attached please find an updated log of all telephone calls received related to the Sand Key Power Line Burying project. We have received 114 telephone calls. I have also attached copies of additional letters received. Approximately 25 letters have been received. For your information, I have personally responded in writing to all letters received.' I have enclosed a copy of a sample response. , I . I t \ .'i t ";'. '':'l " 10 '0 .... & CIS Q. t!J 2 tc Lfi :t: ~g ffig5 ::fa. a:(I)u. ~ffiO ~(I)W ;>(1)0 a::<i= ~..lO ~SZ Ofdffi lJ.c..o. O(l)(/) ~~..l -~:;;! cO ZUJ <Z (1)0 :t c. U. o (!I 9 ~l -r1 ~~ ~ ~ i ! !!l ~ ~ ~ !?! x ~ ~li '0 ~Jfl li~ ~J; 1- Oc :&:: ~ ~ &] l~ co- .. i Q.~ o~ ;1 C'o .J!! " '" j II ~ u".i ~ H I u if c~ -! 1 !! z sl E jJ ~ :ill! t- o!! < Q. 1 ~J:! w 0 ~ II: "Q j:! I >< " oC( . z >< >< >< >< ~ ~ ~ J ~ 8i ~;I ij8 :: UJ . 8 ~ J ~i.! g ~ ~., rfi g-~ ~ ~~ e ~ ~ g ~ ~ U HI hi H ffi~ l~~ ~~:; 93:~ d~ 2i t; a: Fi ~ l'" ~ ~ l'~ ~ :c ~ a:::! ~_Ol ."..Ot 11- 01- I;::: ca... go- :M::r-;.Ot 0.:::< ... - "5- ~.. .. ., .. oq: . , .".. ~ e . 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I {}. ~ 0 a: <C i ~ ~ ..,. l!f l'l. ... ~ ~ I jl ~I ~ .... 0: tl fil ~ .... 0- f:." ll- l ll~ ~ - ::::. ... :z ~ ~ g c:t ~ i I I ~ M ~ :2~ ~ Z3 a ,,;;:: S- o- ~j IJl ~t:J ~ ~ i 6-~ uo. CO If ~ d ~~ ;;. ! !~ III fi fit; ~t ~ i t I a!~ c ffi j~ ~~ E- '"ijt 0 U)i6' J:: ~ I ~. "'0- Il I" Do ~~ ej- l:- I3l ~ ~~ fiiI f~ {/)~ !c ~ 11 ],iij" ~ Jl l~ s ~ i:i' Q' 0( 3 ~ - ~~ ~ ~ ~i:i' ~ J: z- "'- Z" ::> ::> 0::0- Ii ~ 9 ~ !! D ~ II D e ! ~ !! :! ;; ~ ~ " t~tt:"'---'\I: - '., . .'. \) .,.,lIlit',;',.'.,........ 11,1 ~\~ "'11'6-__ l~B~\. ~..-..;:. ,.1, .,. ~ s~ ~ ( ......... ~c--, ;:. h.~ ~~ \~ ~~ ~% ~\\ -7'b: ~ ,\ -----Z'A TE\\~'I/ t;~""".II'" C I T Y o F C T~ Ji: A 11 W A "r E J1 POST OFf:ICE BOX 4748 C LEA n w ^ r E n, F LOn I D A 3 <l 6 1 8 . .\ 7 <l a Otlles or Flnanca Director 813/462-6930 SC\mp'e.. Respon Se... August 31, 1995 Edwin and Naomi Schultz 1460 Gulf Blvd., suite 806 Clearwater, Florida 34630 Dear Mr. and Ms. Schultz: I received your letter stating your opposition to burying the power lines on Sand Key. Your comments will be forwarded to all members of the Clearwater city commission prior to the public hearing to be held on September 7, 1995. The project to bury the power lines on Sand Key was requested by the Sand Key civic Association. This project would not have been initiated without this request. On July 7, 1993 a ballot was submitted to the property owners of Sand Key asking if they,were in favor of underground utilities and if they were willing to pay a fair share of the assessed costs. 59.64% of the property owners responded with 72.09% of those responding being in favor of the project. Based upon thi~ request, the city began planning the burying of power lines and the replacement of street lights on Gulf Boulevard on Sand Key. This project is moving forward at this time to be done in conjunction with the scheduled widening of Gulf Boulevard. This project would cost at least $83,000 more if it were delayed. This cost savings is due to a credit given by Florida Power since they are required to move the lines due to the road widening project. Benefits include safety (no downed power lines) and the ability to continue to receive electrical power in the event of a storm with high winds. The 1/1/94 assessed value was the most recent valuation available at the time the project had to proceed. Once this value date was selected, it must be used for the project. If I can be further assistance, please feol froe to contact me at (813) 462-6930. sincerely, Margaret L. simmons CPA Finance Director o "EqUill Employrnont /In(J ^'llrrnnllvu ACllUrl ElIlpltJyur" . I' . , ',::. ~1"'f.'"'I""""'+ [ :,. I' I "} c. ',' .:} '.. c <. ." ~. .". ..,~~ . " !..~ '\"r...,.~.~~ 9516 51st Avenue Ce11ege park, Maryland 20740 August 15, 1995 City Of Clearwater P. O. Box 4748 Clearwater, Florida 34618-4748 ATTN: Office of Finance Director RE: Power Line Burial and street Light Replacement Gulf Boulevard on Sand Key To Whom It May Concern: I am the property owne: of Parcel Number: 19 I 29 I 15 I 16526 I 000 I 1201 This letter is to register my written objection in regard to the above-referenced improvements. ," ,... Donald F. :'f,.h'r? .~."'-" ~. ,": ':.. ".,' ~ . > . .. ...."'......-. r " \ 1 ~:.,. "",;",~ - ,t' 'l ~ ,t,l ~'tr'l el!;rir--_ \j~B?'''~ t':"--:. . ~":.. ~~ ..H.~ ~ ~ " '\ ~c:-,) ,-~.-.. ~ ~ ~r;;.. ~ ~ .. -.:7 Cot.: ~ '::. '1:': ~'" -=:.__'Jf/~ TEn \'\::,tl -__" t\.. "" ~..I'';',~./II , C I T' Y o F C LEA It ,V A 1-" E R POST OFFICE BOX 4748 CLEARWATER. FLORIDA 34618.4740 OUlce 01 Finance Dlreclor 613/A62.6930 ~Oll.; Bl3/Ab2.6250 August 10, 1995 NOTICE OF PUI1LIC HEARING AND !H'IEN'I TO USE UNIFORM ME~HOD OF ASSESSMENT COLLECTION POWER LINE BURIAL AND STREET LIGHT REPLACEMENT GULF BOULEVARD ON SAND KEY Dear sand Key Property Owner: NOTICE IS HEREBY GIVEN that the City Commission of the city of Clearwater, Florida, will hold a Public Hearing, as required by section 197.3632, Florida Statutes; and section 27.05, Code of Ordinances of the City; at which owners of till~ PLVp""L'ly La Uf:! d.~:d,"';:~l:>O:..l fU1: Ull:: lmHc,,-L,::u i111}.lrt.lvt:!lll\:!nts may appeac uf:!fore t:he City Commission and be heard with respect to the propriety and advisability of making the improvements and funding them with special assessments, the cost of the project, the amount to be assessed against each property BO improved, and the use of the uniform method of assessment collection. BURYING existing POWER LINES and REPLACING existing STREET LIGHTS along GULF BOULEVARD ON SAND KEY. All properties located on Sand Key within the munic.ipal corporate limits of the City of Clearwater, Florida, are deemed to derive special benefits therefrom. IDlproveUlents~ Additional information regarding your specific assessment is as follows: Property Owner: Becker, wilfred P & Jeanette E Parcel Number: 30 / 29 I 15 I 35630 / 000 I 0480 Assessable value of referenced parcel Number as of 1/1/94: $121,400 Proposed Assessment Levy fer this Parcel: $435.55 Unit of Measurement Applied: S358.77 per S100,000 of assessable value Total revenue to be collected by special assessment: $1,400,000 Failure to pay the assessment will result in the issuance of a tax certificate against the property which may result in a loss of title. A description of the individual properties to be assessed and the amount of the assessment if: avail"lhlf~ -For flllhlto:: \""'fl~rt'i.nn ai: "'hl? r'lff\""(.>~ I"}f the :-i:-:.!:.:-:~~ Director, City Engineer, and the City Clerk. All affected property owners have the right to appear at the hearing and to file written objections with the Clearwater City Commission within 20 days of this notice. The Public Hearing is scheduled for september 7, 1995, in the COHMISSION CHAMBERS AT CITY HALL- 3RD FLOOR, 112 S, OSCEOLA AVENUE, CLEARWATER, FLORIDA, at 6:00 p.m. or as soon thereafter as the matter can be heard. If you have any questions, please contact Jay Ravins or Finance Department at (813) 462-6~30. J1-t.. t. 11-1" otJ'c:: cr Margie Simmons in the Margaret L. Simmons, Finance Director :7f CPA 1'_ .) .- ? ~ (-- I /.. t:::;;r. . // If f'7"jJ- ,'"" ~ I~ .>11'"'- A- ;J/1Ti ['It ffT-. 771 ?VI 7/ ty-( '-7JfJr':'C r~ ~~./' II ff~ ......Q J ".::.c./"Zr ,:'_ _"., ../ ~/'7 "l 'i'/t'r t:Jp:~ .z:;::. I /'1/'/.( / /i{ ,"" LJ~rt('-ff I j/ , II I ' -'/ -? p/,.It/."!.;Ji~f' /'-"1;- F l';,/~ V @ (~/. /11 (;; A-f . JL.., L.,. '77:) rTi 1 ( Sincerely, . ~..:t. ~....v TD ... J=n..n' C::M"'\""I"",..~.t"\ot-'l. ... _.... ".,,:.. .....' - II " -"I.. COPIES TO: COMMISSION ,~ t!~~ .,~ <V ~~ ,. /1. (/. tJ /:30,,/- !-79-P ~~ ~. '3f-~/f-f'-7Y.<f' I AUG 2 11995 PkE:SS CLERK J ATTORNEY . ~.' '~. ~~ ~ ~ ~~t:! ,~ V~ '~ ~ ~-~~~ "...~ ?/ ~S- ~~ ~v/~. , ~ r '..,(f . J \ .~-?? C7'~. -: . ...!",..... .." . _..~~~. ............ .'" n./.~~z:..-. _~.~. ........___. ......._ _'__H' __.___m___-/~---- ___. __'__ .___.-~-.4!=:!-_-..-::~.!!~~":.~-rf:...-.- /c __ ~ '--. .~~~q~~j--~ ~ ~~- dn__._....__4Y"~ ~...~.:L 7f, ~ ~! -_..._---~ .......-....... --- -..- ~ ~ - - .~ __~~~_.__?~_.___ ~ ~ ~ ~ l g-- ~~- - ~._~ -~ ?~~- . . --t.:L ~~- ~-~4----~ ~ '... _~__.._.-/E~_ .p!-~--~ ~ _~_d'~ ~..R- ~ ~ ~ ~f/~<--) I ---_._~~ ~._---~-;~.~~~-~---~>~. '-.-~' ~. . ------~ --1--- if u ..-.. ----- ----- :;/ ;n:; . ~<!. ~ =- ~ . Cr .~..~._.~ .. ..~ A ;;r ~ ' ..~Ada-/ ~ ~ ~;y .~ ~-L~ ~ ~,~~ .~ ~ /?'~ ~ ~L~d ..~ 'v'%"'- ~ ~ ~ i1t,'... . ~ ~~ .-&~~.~~ ~+- , " ~ ,,-~ .--P-d-~L. ~ . /I-~, ,~ r7?~ /,~-r:. ~ .~() ~ ~ ~r-'~ i . ~ ~ --:7~ -;U-<.,-, ..,;'- } i ~ ~"."'-'rl:.. ~ .. ~ ~..-L-(--cJ./ ~ - ~J ~ ~ -/~,.-L/oJ .----?'-:;r '7 iJ --;?'~ 7-- "'__.'_~~/_ -U'h~ .~. ..~ --., . __ _..~ _~~_:'_"""'~h'h'~h 'h_~'J-t7<':_.~ ~_.._~..~ /~._..,._.~ ~.~,.-. I ~~ ~1 "H_==_~.'.~:"~._'__~_.'._' .____. ~.... '~... _,_~~~. ,~.1 ... ...,.. ....~~... ~L.~_._. .~.......~. ~j _._------_.~- ..~.. _...~-~~.!_. ~ ~ ~ j:1~'" / ~r ---"'-~~-' '~__""'_n_ ...... . _" . .... '__HO'. "'r---'" . 'r~ -p~ ~ I ~-/~'A/ ::q:-. ~~~.. -r--- '. c:x~ th~? ~----.-T /7'--frJ t;-uLr /BLvt:>. #//df'L e~aM-78~ t 3fL03o ~co~7 ~~s f(/. / -PAre~eL- -#- /7'~f"//r/7J163~/''''''''' /1'/0<1- ,.. .. (I - .~~ - J";~II\ ", " " August 20n 1995 Margaret L.. Simmons, CPA Finance Director City of Clearwater PO Box 4748 Clearwater, Florida 34618-4748 Dear Ms. SiJ1U.1:1ons: This letter is in response to the "Notice ofPubHc Hearing and Intent to use unifonn method of assessment collection for power line burial and street light replacement on Gulf Boulevard on Sand Key". We are writing to file our objection to this proposal as outlined in the letter to property owners dated August 10, 1995. As residents living on Sand Key Estates Drive, our initial purchase price included buried power and street lights. Therefore, it does not seem equitable that we should have to pay .the same assessment for the improvement since the property owners on Gulf Blvd, did not assist in our expense, yet have "derived special benefits therefrom", from our property already being in compliance with environmental and beautification standards, We look forward to hearing from you on this matter. We aTe unable to attend the Sept. 7th meeting as we will be enroute to Florida at that time. Sincerely, G" " '~. /. . -u..-.Ya-1~ ~l/- c;k~~,~~-- Janet and Bob Ferguson 240 Sand Key Est. Drive, #26 Clearwater, FL 34630 J I ."} . ) I :-1 t:~~: ~. ',". ..' . " . ~: >.." > STEVEN' JAyBAYERN I'i CI~lJ^wwo{)n l'OUllT 1.^UHI~I. 1I01.LOW, Sf.:W YOllJ{ 11701 1>1 II.:W 7 .1I0:l!~ ~ :J.() 179s- , "Q'ES TO. COMMISSION AUG 2 4 7995 Pt-lt::ss 7- ~LERK I ATToRNEY j /(e: '!J 8/-4 . M ~. Cft01121 # /3/'6 e&-I$# ~4 &~ J d/Wr) -{-de f p(}tUef ~ ~~ OIl . d~ ~ fJ4? . ("511, V~e T~ CW ~ dJ V~ I ...-vJ IYt (l:J To: city Commission, Clearwater Box 4748.Clcarwatcr. Fl. 34618 Froms Andrew J. BERlO 1651 Sand Key Est. ct. unit ;8 Clearwater, Fl. )46)0 SUbjf Powerlina Burial & Streetlight Replacement Gulf Blvd. on Sand Key Res parcel Number 30j29/1S/356JO/000/0380 August 20. 1995 Because I will be unable to attend your hearing on the above matter on Sept.? I take this opportunity to express my co~rns in writing. 1 am the original owner ,and permanent resident of the property at the above address. a 64 condo building aka Harbora~e I. On this complex is a sister building aka Harborage II. as well as a current development of 66 homes. In as much as this complex has never been ~ part of Gulf Blvd.I take serious exception to being assessed for betterments to that roadway. Our private roadways also have no frontage on Gulf Blvd. There should be no question .that the costs of our roads. the street li~hting. and the underground utilities were all included in the selling price of:.our units, and that these costs were included in the formular used to assess us for property taxes. From day one we have paid for the rental of our street lights and the pOWel'. used by them. At this junctune to be assessed to help pay for someone elses betterments amounts to nothinv, more than double jeopardy aka a total ri p-of'f. ~ Mr. Ravins of tour Finance Sectic.n tells me that the lo~ic behind assessin~ non Gulf Blvd. for "derived Special Benefits" amounts to nothing more than aesthetics. Becuase most of us can not see Gulf Blvd. from our units, any easthetic value for us would be as motoristsi which amounts to nothing. If that were the case it would be in order to have that section of Gulf Blvd. a toll road for all motorists. This of course is ludicrous f but no more so than your assessment of non-Gulf Blvd. 'residents. ThiR assessment fails to pass the most basic smell test. It also fails to be fair, and reasonable because it is arbitrary. and discrinatory.It also fails to include equity, and parity.A responsible Commission would limit this assessment to those who REALLY derive the "special Benefits"-the residents of Gulf Blvd whose property has frontage thereon. I respectfully request that you correct this blatant inequity. Please copy this letter to the office of The Mayor.The.City Clerk. The city Manager, and The Finance Section. I am happy to pay this assessment on another of my properties on Gulf Blvd. Sin~~~~~~~- Please excuse. A typist I am not. /./ . ~~ , ~..- An e . B P. S. The property owners of Jl1arina Del Ray are also victims of this assessrnen1h ~ -..-C.-. t'l\ . I I \ I I 1 i I t I I I } I , I :1 , - .\ I ' " .' , l. . .m"~,,~<, ~...n . ... .'" ~ . r + . . . ,'\" -', ....., .' ~;. ." . . """--"', , - - " !' Frank & Tina Calta 14968 N. Florida Ave. Tampa, FI. 33613 City of Clearwater PO Box 4748 Clearwater, FL 34618-4748 August 22, 1995 Dear Clearwater City Commission,. Please note 'that as property owners in Clearwater, we are against the special assessment for power line burial and street light replacement. Citizens are being taxed to death because governments see taxpayers as a money pool that will never run dry. If we say "noli 10 this proposal perhaps the powers that be win find the money for the improvements by eliminating government waste. I ,'.1 1 I I , , .1 I ., ., "'fu..._ cO '~I To: MAIO..... L. Simmon. Dale: lII25I95 TIm.: 10:31:50 Page 1 011 c;b. 41. <1.>DOWnt 9~. 240 Sand Key Estates Drive, #68 ClearNater, Florida 34630 Phone: (813) 693-3717 FAX: (813) 593-3605 August 25, 1995 Margaret L. Simmons, Finance Director City of Clearwater P.O. Box 4748 Clearwater, Florida 34618-4748 Dear Finance Director: This is to advise you of severnl serious errors in the plans to use the Vllifonll A.lathod of Assessment collection for the following proposed improvemcnts to Sand Kcy: a) Burying existing power lincs along Gulf Boulevard b) Street lights along Gulf Boulevard 1. There arc properties on Sand Key that are not located on Gulf Boulevard and thercfore will not receive benefits from the proposed improvements and special tax assessment. The harborage I and Harborage II c'ondominiums arc located on Sand Key Estates Court and Sand Key Estates Drive, respectively; and the townhouses of Marina Del Rey are located on Marina Del Rey Drive. These properties will not receive benefit fi'om buried power cables and street lighting on Gulf Boulevard. 2. The three streets named above (Sand Key Estates Court, Sand Key Estates Drive and Marina Del Rey) already have buried power cables and street lights installed. These costs were previously incurred by the property owners, and to tax us again is double taxation. 3. Ifthis Unifonn Assessment somehow is imposed upon us, shall any future improvements to our three streets impose a special assessment on all of Sand Key? 4. The most ridiculous application of this uniform assessment method is the special taxation being levied on our boat slips. In case no one from city hull ever looked, we don't have overhead power lines over boat slips either; and like our streets, we furnish our own dock lighting. Finally, people JIve talked to arc quite irritated over this unfair tuxation and you can count on us being out in force at the hearing on Septcmber 7 if this injustice is not corrected before then! Sincerely, cc: Mayor and City Commissioners I EDWIN G. ~ NAOMI V. SCHULTZ 1460 Gulf Boulevard, Suite 806 Clearwater. Florida 34630 (813) 596-6553 August 20, 199.5 COPIES TO: COMMISSION clearwater City Commission City of Clearwater 112 S. Osceola Avenue Post Office Box 4740 Clearwater. FL 34618-4748 AUG 2 9 1995 PRI:SS CLERK f ATTORNEY Re: Notice of Public Hearing and Intent to Use Uniform Hethod of Assessment Collection Power Line Burial and Street Light Replacement - Gulf Boulevard on Sand Key Parcel Number: 19 1 29 1 15 1 78637 I 000 10006 - Schultz, Edwin G & Naomi V As Property Owners of the of He property listed above, we are vehemently opposed to BURYING existing POWER LINES and REPLACING existing SiREE1 LIGHTS along GULF BOULEVARD ON SANO KEY. this letter therefore serves to file our written obiections with the Clearwater City ~mmission regarding Notice given on August 10. 1995. Our objections include. but are not limited to: 1. A pruject of this magnitude should have been put to referendum at an official election. 2. Since the >>straw poll>> on this project was taken, there have been many additional Sand Key Property Owners. including substantially higher assessable property values. 3. Before the project is completed. tnere will be even more Sand Key Property Owners, with even higher assessable property values. 4. In all likelihood. before the project is completed, many of the present Sand Key Property Owners will have moved from Sand Key. 5. Sand Key Qe~ds Beach Renourishment to protect our homes NC1l, NOT assessments f\.lr burying power lines and replacing street lights - a questionable >>Improvement>>~ 6. By the time that Gulf Boulevard is to be widened, there may not be any power lines to . bury or street lights to replace - not if Sand Key gets hit by a major hurricane~ ~l 7. At present. we are experiencing flooding and costly seawall replacement due to beach erosion. Again. WE NEED BEACH RENOURISHHENT NOW!!! Power Lines and Street Lights are secondary - we will not need them if there is nowhere to put them~ Based so leIy on t he above 7 points. t he Proposed Assessment Levy is not only extremely premature. but it is also grossly unfair to the Property Owners who have been assessed. 01 a related topic. it really infuriates us when we read about the development of Clearwater Beach, when so many taxpayers on Sand Key hive lost the beach on Ueir property and stand the risk of losing their property altogether. Is this fair? NO~ NO~ NO~ so. please. at least for now. CQn~YQ5Q1Qn 'l~ z!. ~ Edwin G. Schultz Naomi V. Schultz (Sand Key Property Owners) put t he power lines and st reet lights on t l-e "back burrer". and eeding up the beach renourishment on Sand Key. Copy: >>st. Petersburg Times>> \0.9.~O~ + ~arn~ ,.., c.:\, ~ [');" ;'.-_. ,,~;) _ (./,,1-- .t...'''' '. ..:-~. "'" ' ., .. ~ . ... ~."-.."t' I~. .'" . '. ~ : r-J r . ~ ..,.~ ~ :-. ........ P." ~r1""'\ ~. ~'1" ~),'..., /.,'l ........p. '......... -~,. ".'::~ ~. ..~ ',".. \ ',0' ....__:::,~..~..':,.,.J' . - :C?y - C I T Y o F CLEARWATER Plf~s~ ~Pf w~it~pn ohjfc~ionfi in rprl typr brlow. POST OFFice BOX 047049 CLEARWATER. FLORIDA 34618-4748 OrtlCO 01 Flnanco D/loclor 813/A62.69JO Fox: 813/462.6250 Augutilt 10, 1995 )IO'rICX or PUULIC REARING AND INTENT TO USE UNI1"'ORM METHOD OF ASSESSMENT COLLECTION COPIES TO: COMMISSION pown LINE BURIAL AND STREET LIGHT REPLACDmN"r CULl" OOtJ'LEVARD ON BANP XEY AUG 2 9 1995 Dear Sand IC.)' Property Owner I HCY.rICl: IS JlEREBY OIVEN thAt the City Conunission of the City of clearwat.er, Florida, will hold a Public Hearing, aD required by nection 197.3632, FloridA Statutes 1 And sectlon 2'.05, Code of Ordlnanc9D of the City; at which owners of the property to pe aasesnsd for the indicated ~provements may Appear before the City Cornmiasion and be heard with. respect to t.he propriety and advisability of m&king the Lmprovernents and funding thorn with special asnosomento, the cost of the project, the amount to be asses nod against each property DO improved, and the use of the uniform method of aanesoment collection. PRESS CLERK I ATTORNEY. BURYXNQ exioting,POWER LINES and REPLACINO existing S~ LIaB~S alo'n1;otILF BOULEVARD ON SAND KEY. All properties located on Sand Key within the municipal corporate lLmitn of the City of Clearwater, Florida, are deemed t.o derive special benefits therefrom. X.proV...,ntll : Additional information regarding your opecific assessment is as follows: Property Ownerr Koziara, Eugene H , Laura A Pleasp. see att.ached lQ05 .Parcel Number: 19 I 29 I l5 I l8791 I 000 I 1707 N01:ice' of Assessable value of referenced Parcel Number as of 1/1/94: 5232,700 Pr' ~ or II II II II " "" l/l/ql): $2?1,lJ.QO o'Pose~~ Proposed AuseBsment Levy for thia Parcel: S834. 87' Property U II "II II II ffiR01.l:iO s of 1/]/01}. Unit of Measurement Applied: $358.77 per s~oo,ooo of assessah~e'value Total revenue ~~_be collected by special assessment: $1,400,000 ," i ! Taxi 1 Failure to pay the assessment will result in the issuance of a tax certificate against the property which may result in a loss of title. A description of the individual properties to be 89seoocd nnd the amount of the eSC~B~er.t ~g ~vBi1a~le !Q~ ~ublic in~pe~ti~n &C th~ ~ffice9 of the Finance Director, City Engineer, and the City Clerk. All Affected property owners have the right to appear at the hearing and to file written objections with the Clearwater city commission within 20 days of thin notice. The Public Hearing is scheduled for sept8llilior 7, 1995, in the COMKISSION C1lA)(BERS AX CIXY HALL- JRD FLOOR, 112 S. OSCEOLA AVENUE:, CLEARWAXER, FLORIDA, at 6 I 00 p... or aa 800n thereafter as tho matter can be heard. If you have any questions, please contact Jay Ravine or Margie s~ons in the Finance Department at (813) 462-6930. Sincerely, C'": ....,.. F ...,.. , \' --,' _ ,r _'7 ---- " ..... ..----..;:; ~ - , << ~ .~ ~)J;. .. ..F :~. :'. "; ~~ . ,~,4..,.~--t1. .... ~--<- - I +. l.i?~'.l~.; :'.. :.cz 2.n;::~ t, - 2-'1. q ~"" . ~''Y'''~ J... ~ Margaret L. Simmono, CPA Finance Director y. '24- (./?) .. @ -Equal Employmont and AHirmatlvo Action Employor' 1995 NOTICE OF PROPOSED PROPERTY TAXES PINELLAS COUNTY TAXING AUTHORITIES 315 Court SHeet Clearwa\er, Florida 346\6.5\9\ - COpy - DO NOT PAY THIS IS NOT A BILL lEGAL DESC: CRESCENT BEACH CLUB ONE CONDO lI'lIT 17~C 95 T~ DISTRICT: 94 TAX. DISTRICT: CH CH The talr.ing authorities which levy propeny taxes against your property will soon hold PUBLIC HEARINGS 10 adopl budgets and tax rates lor Ih next year. The purpose 01 the PUBLIC HEARINGS is 10 . receive opinions from the general public and 10 answer questions on lhe proposed tax change. and budget PRIOR TO TAKING FINAL ACTION. Each taxing authority may AMEND OR ALTER ils proposals at the hearing. PLEASE READ THE SHADED SOX ON THE REVERSE SIDE. PARCEL NUNDER: l' / Z9 / 15 / 16791 / 000 / 1707 APPRAISAL AREA: 77 SITE ADDRESS: 1).40 OJLr llt.VP SEQ ~Elh 49,0550 .~ . ~******K*K*K CAR-RT-SORT**COS6 KOZIARA. EUGENE H. KQZIARA, LAURA A. UNIT 17-G 1340 GULF BLVD CLEARWATER BEACH. FL 34630-2810 TAXING YOUfl PIlOP(RIY 'OUR tAl(: IHr.; H.&JI A PUBLIC HEARING ON THE PROPOSED Willi IAl[:; hll:; AUTHORITY In!:; lI' P''''oPOSl:O 8UOGt I TAXES AND BUDGET WILL. BE HELD: Yl"lll1' t+O 1I11llGt I l.+.:;I YI All r."'..m I: l,lAOI r.IIAIIIC( I:; l,lOOI .. COLttTY : COUNTY A~GnEGATE 1.3:7.41 1.243.17 TEL 464~1\599 D/ZU9S 6:30PM 5TH FLoon 1,251. !;!> " PIN PlAN COUNCIL 5.:n It. Z5 COUNTY COURTHOUSE, 315 COURT ST, CLEARWATER 5.0:: P~LIC SCHOOLS: BY STArE LAH 1.,~3.07 1.315.59 TEL sa:l-&479 9/lZ/95 7tOOPH DOARO RM 1,30}.2f, BY LOCAL 60ARD 560.7,9 535.28 ADMINISTRATION BUIG, 301 4Ttl ST SH, LARGO 5Z&..&4 nAUt:IPAL OR HST\J: CI.EARHATER 1,062.55 1,014.97 TEL 462-6945 9/7/95 6:00PM 3f1D FLOOR 1,005.Z7 ern' lU.Ll., 11Z S OSCEOLA AVE, CLEARHATEn HATER HGl'1T DISTRICTS: SH fL HATER HGNT PINEL-LAS ~~CLOTE 67.65 B3.2.9 83.n 79.56 TEL (904) 796-1211 9/1:/95 SsOlPM 7601 U.S. HIGHHAY 301 N. TAMPA 62..14 78.57 INDEPENDENT SPECIAL DISTRICTS: JUVENILE HELFARE nD 162.46 TEL 521-1853 9/11/95 5:30PM 6698 68TH AVE N PINELLAS PARK 132..B7 TEL ~O-99Z1 6/U/95 5;05 PM PSTA BOARD ROOM, 14840 49TH S~ H, CLEAHATER, FL .__, ___ __. .0. In.5D Ul.04 153.09 . TRANSIT AUTH . 139.10 VOTER APPROVEO OEBT PI.YMEtrr5; TOTAL PROPERTY TAX 4,811.64 4.570.45 4.536.77 COLUMN 1 SEE REVEIlS" SIDE fOil EXPLANATION l.u.RotET V....LUE ASSESSE"O VI.LUE E.XEMI'1I0NS COLUMN 3 SEE REI/ERSE SIDE '0'1 O:PLA",..TION 1UADLE VALUE COLUMN 2 YOUR PROPERTY V.r.WE U.Sl YEAR: 2."32,.700 2.3::.700 ~.DDO ::07.700 OUR PROPERTY VALUE AS 0' JANUARY 1. 11195: ::23.400 0:<:3,400 :'5,000 19lh4DD · YOU FEEL THE IoIARKET ASSESSED VALVE 0' YOUR PROPEllrY 15 INACCURATE OR DOES NOT REFLECT FAIR MARlCET V"WE ON JANUARY I, U~5. CONTACT yOUR PROPER11 APPR"\5tR ..., 18131 464-307, 315 COURT STREET, CLEARHATER, FL 34616-5191 FeR llDHESTEAD QUESTIONS CALL 1813) 464-3Z94 · T/'iE PROPERTY APPRA.15ER'S OFFICE 15 UN"ULE to RnOLVE THE lol...nER lIS 10 M"'Rl'.n VALUE. YOU 101.'1' fiLE A PHIlION FOR ADJUSTMENT WITH THE VALUE AOJUSTMENT OOARI1, ~nItlON 'ORMS ARE AVAILAIILE FROM THE COUNTT PROPERTY APPRAISER AND MUST be fiLED ON Oil .1'0111: ,5EPTEtIlER 1. 1995 lOUR '.I<IAL TA. DILL MAY CONTAIN NON.AO VALOREM ASSESSMENTS WHICI1 lolA' NOT DE IlEFLECTED ON THIS NOTlC( SUCH "S ASSESSMENTS FOR ROAPS. FIRE. GAIlU"CE, LIOHtINCi. :;"Al!H\Gf. WATER. SEWER, OR OTHER GOVERNMENJAL SERVlCE.S AND 'ACIUlIE& WHICH MAY BE !,.EVIED 11'1' yOun COUHTY. elN, OR "liY SPECIA,l. OISlflICl. I ; . '. ~""........., . I I . . ., . , .. , . " ,. .+-'-.. .....- , j ! J^'f R~vi.v.s 1'7 h k i I ( j; M 11'1 C'),.j.s ~'-\Jf ~ c.o~~ . fr:. IE-Ill f. SAN f/ I {,t <, S/lJU P kG'y5 P -# Of o~iE J A s,~ €.S.f' I>1CN i-} f3 u II. 'i ; t.JJ f:, ",'Cf{ Li J./ is of :r A^" IrC!. A"I N~' i / -f II. ~(f(C: F7 L i ?'.l rS GU'-0 fJvc.l :I. bV € ~:o1/o IV r;.t< l~..) h tJr'j I T {vi r II B€/u/Jj7', l' rh c./H. uJ i I { Be f1l A/I.'( ....,Iii t' u.J ~ rr ./?E: Jo: e ;: / ~ L €]6 t3 € ;:::A'ut, MA k' ~ A L t~ (; 1- !/W' (, D B i IV ~ Fi I F I~J?.} J l!.. J?, 4./ 2. f?- A vf D p~; LJ c.R- f'Rer..,.II1: ~ D..v/llli-fl.'f) 7hE.i'7~fr}6>~ c. ~ tJ s'r _ t 1'\ , AJ l"\ ? ~?.. 6" t" 7.1) I! . I : I COPIES TO: COMMISSION AUG 2 9 1995 PRESS CLERK I ATTORNEY thebE. A R.E.. =If. LV , \P..ek.\f Li~ .r k !L~!'?" I, ".,. I' I I ! I" " " "<.""1'.:. MR. AND MRS. J. D. FERGUSON 1400 GULF BOULEVARD, #604 CLEARWATER, FLORIDA 34630.2830 CJ"~.L.. n'Fr/ / I /~.- ~Ar..< 7?' /V~~0.pc~~r:-t"/C; ~"""'A 4/'c:;..~( ~r- ~ . ".;t ~/IC'.f<:'V ;f'Ci'.fS(."o~:r,~~....,..,/ C4'~~ .A.r ,...z./o .5J//t/"/Uf~?'t"V.a /;,y o,A./"~,. ~'/,;).f~,J /.,$" /e../A pS/--c.. .n 0.h.Y ~cre:.L~dl"": Y /....;"ct.-/t/;;.;.....;' ;("'';;d ,;-SO A c;~,.:-~ /f..e.r.4 ~r'"~ Cc"v.$~~I''7/~./ /:5 -7"" ~ . - ,li' ~:.''" ..-;r J! {" ,/ r-- C C ~;td ........,. .,ct ,,/ I. iJ;O' /t.5, , ~ I' .r-a ,J;d-"A. rl /t F' . / <or P'_ , (- ~.. L...c.... 8~r"""?~ /'JjA",~ /'.........~ A.,.,.,;nJ'<C"" C-...r.b~-; 4.......?l Jt...~- /? r:1'"~/l t: ~ C C,r..r () ~ECC,/f/fiPt-=r1- ... c- / ;' T 6 .::- /....-G r /7.-'1:- ~c.1..1{ C ~",.....,.,d_r r>...r,..t:1/17".... r /~t:';4~./~p ~..;..?~. /o/r-/ ~" Cr"r4"..(~~.,,) (';A./7t /;fft'. ..: t/~/T O..,.L..'T """,;"....:0 /1 (,Jt: /"../C" c: V 'f- ~~. ?"?t..J.:/L.P t::Cry /~,., ...";'-11:; J /.y~ C . ~- .~~ /7'k.rl'"' 7.& 4(,........1/// I i I i f I , J . ........ --,,/ dv Co~.f/~...( I,~ ~.t. C1t.~/ ,,-t/,:) ,D ;,/ -....,..:::' ,._~~. i & '.d~-:- /P7 ~r (p/.;t) F,?y-/,..-t?7 ~ HERBERT SOMERSON Apartment 810 1400 Gulf Boulevard Clearwater. FL 34630 (813) 596-5106 August 29, 1995 City of Clearwater Office of Finance Director City Half Clearwater, FL 34618-4748 In Re: Herbert & Ileana Somerson Parcel 19/29/15/78638/000/8100 .. Gentlemen: This is to advise that we are in 1avor 01 the burying of power lines and have no objection to an assessment to pay for the costs of so doing. We are objecting to the method of Assessment on two grounds. One using 1994 rates for work to be done in 1996 does not seem equitable for two reasons. A. Many of the buildings on Sand Key for a varIety of reasons have had their 1995 assessment lower than 1994. Since the 1995 assessments are now out, this would seem a fairer way to assess, and; B. There has been a large amount 01 building of new condominiums in 1995. The new owners, many of whom are already living in their units, do not share in the cost 01 the improvements, although benefiting from them, thereby increasing the costs per owner of those living here in 1994. My second reason Is as follows. There has been some discussion that the City 01 Clearwater may in the future require all utillty lines to be buried. If this takes place we will be charged twice. Once by this assessment, and again by the tax charge for burying the utility Hnes generaUy in Clearwater. It would seem equitable to provide that In the event this does take place, that those persons who are subject to this assessment should be given credit against any taxes levied for this purpose. It would seem that reasonable time for this would be five years from the date 01 this assessment. If these objections are met~ we have no objection to the assessment. , ~,;t')!".. Il?V W~ISS,"A~ 1380 Gulf Blvd.. PH 8 Clearwater. FL 34630 (813) 596-2645 City of Clearwater M. L.Sirnmons,CPA, Finance Director City Hall P.D.Box 4748 Clearwater, Fl 34618-4748 Aug 29, 1995 RE; Power Line Burial ete Weissman, Irving & Marilyn Parcel 19 /29 115 116526 .1000 /1216 Dear Ms Simmons- We approve of the above assessment, with the following points to be clarified: _ 1. 1994 Assessment is higher than 1995; use current. 2. If 1995 Assessment Roll is included, it would add all new property owners and reduce individual assessments by spreading it among more who will benefit. Work wont be done before 1996 -- include them too. 3.lf City decides to bury all utility lines in the future, '. as has been di~cussed, and this is charged to owners by Tax inclusion or Assessment, we should be credited for the amount we will have paid, or excluded from these additional charges. We shall, by copy, .ask the Sand Key Civic Assn. to monitor this on all our behalf and keep us advised. Sincerely, , . ~.r (t1~ ~1+tu~Ce--J ~g Weissman Marilyn Weissman .,l . I I COPIU., J (j COMMISSrof." AUG 3 1 1995 ?J-z>t )'75 'i PHESS CLERK I ATTORNEY .;.~~ ~ . /:,2- ~~~~ ~ ~r ~ -Iv LJ~' I f/ite ~ ~ N~- I k f . elL ~. ~ l?\.~ · ~J9~3 ~ fA.- v~-te w~ h ~I~~ x;:; 31l:- &01- J:4t- ~ ~ re,v~ ;tt..e ,V)L~' . G-/'1vtd~ 1<. 51'1i+1. ) 31D G-vl-f 3)vd -:t:! /9 - L t&MMJciJ:e.A 5% 3D ,!r..,....." ...... Ms. Margaret L. Simmons, CPA Fin.nce Director City of Clearwater P.O. Box 4748 Clearwater, Florida 34618-4748 4622 Echo Valley Drive Crestwood, KY 40014-9514 August 28, 1995 RE: Sand Key power line burial and street light replacement. - Dear Ms. Simmons, We do not think that the burial of power lines and the replacement of street lights is justified along Gulf Boulevard on Sand Key. Power distribution on Sand Key appears to be adequate, and the lighting along Gulf Boulevard is presently very good. It would seem that an expenditure of $1,400,000.00, along with the associated construction inconvenience to replace something which is perfectly functional for esthetic reasons, is extravagant. Additional taxing is probably the last thing that property owners need. If the utility companies want the power lines buried and the lights replaced, then they should bear that cost. If a local civic association would li.~e these changes then this is where the cost should be borne. We don't think most people even notice that the utility poles are there. We think that any esthetic benefits would certainly be outweighed by the project cost. This project in not economically justified on these grounds. The only major benefit would be a reduction in storm damage to power lines and poles, and this is a utility company issue only. Si ncerel y, .,..fJ./2 ~ r-~ ~..I~~~ \~/~~ Craig W. Beltle, Karen L. Beltle Parcel numbers: 19 I 29 I 15 I 93391 I BBB I 0810 19 I 29 I 15 / 93391 / 000 / 1803 .' i I \ .' 1 I i I i I [I I , . , !. '. . ~.. r.~~::>:'.:.,,; -. '>;. ~.~ ~I ~ c ,'(.' ~C"'.. _ , ~ .. ~u;:,":'.",' . .... . .... . " ~".. ." 0.0,..' ,. 0/" '; . +,.f~:'';~'v~~ I ~ '.~ ..'.' " } .~ I ~.'~ ~ :. ~~~~:O:... .. . " A V CITY OP CLEARWATER INTERDEPARTMENT CORRESPONDENCE R-e:: FrJ GL #15 ~O, Mayor and Commission ., FROM' Margaret Simmons, Finance Director ~.~. COPIBS: Betty Deptula, Bill Baker SUBJECT: Sand Key Power Line Burying Project DATE: September 7, 1995 Attached please find an updated log of sll telephone calls received related to the Sand Key Power Line Burying project. We have received 120 telephone calls. I have also attached copies of additional letters received. Approximately 34 letters have been received. As mentioned to you before, I have personally responded in writing to all letters received. For your information, I attended a Sand Key civic Association meeting at the sailing Center last night (September 6) to answer any questions related to this project. I , I I r I , T .r\ at '0 ... & III D.. ~~ 88 ~ I I I;!l ~ :< ~ 9 ;'t ~ Z ~ U1 :I: o ffi~ ::::EQ.. a:UJu. ~UJO <~W :twO a:<F :'\'i..JO ~:$Z Ufdffi LL.Q..g. 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"czl. ~ .~<- b~" ~,<<~<f /;../..- / / ~"- ~ z-f /v /~-4 .-e~a-r.- ?<-4~ . d-- . ~ "r.! ..-;'U"'f /J A-f /'tP- <.e.<<'/ ....-z:'<-. . /~,/.~ / ., ",%.V-e-.. ..-6--r ~ >4~ '(j"?<--<'- ~ - , eu~&~ Yd~- .-PLL~,?f-~~ ~.&~L'L.h.~ c?d~% ~U-/;<. . .~. 7' ,$~ ,.....e .?c.-~,- ...o--?p ,.~ ~"~ 62:~-L- tLe- ~o..-c-<.;- / t/-cn,,-~~ . ~~~~. .-~~ ..~-~. tZ. ~ ,... .~~ /<'~~ )~. ". 'i1~ <<Z.~~ --- "-- ..... ~~ : 1 fa ("'<-t L r /j L t.r[) . 7F 1'1 D <;L V/Ejb!E.tL1+T1=e/ t-C - ~~~ru r E R : BOX 4748 1618-4748 ., : I i i i I j \ , I f r , L995 , ':..--7..-1.--0 ( , ..--.,?""-t' <t!..-"" (' "--- ,...c5 p"::J ,.- ( ~T ower ~bers :0 be -.. I I ld by I been 1 was' I re in I )ay a liners r ~ the J the Gulf me at w . .~. " . ., . ..... ..t r."~..,...I~'n~nP"l' on" Affirrnflnve Action En"lployot" ') ~..~ ~" .~~... .. . M. CHRIS DICKSON 1100 VIA CALLE JON SAN CLEMENTE. CA 92673 PHONE (7) A) 36)-9900 COPIES 10: COMMISSION SEP 0 5 1995 PkE.SS CLERK I ATTORNEY August 28, 1995 City of Clearwater Commission Chambers at City Hall 3rd Floor 112 S. Osceola Avenue Clea:n.vater, FL 34616 RECEIVE'n fMpS1995 F1N,ANCE DIV. Gentlemen: I received the attached notice of public hearing and unfommately living in California it is impossible for me to attend. , rro totally against any assessment for the proposal that you indicate in the attached letter. I feel that this is a problem for the electric company and should not involve the public sector. I feel that the taxes we pay are more than enough to cover any improvements that1he City might want. However, in this instance I totally feel that :it is~a,problemfor.the electric company not ours. The City could very well pass a . law that requires the lights to be underground.and thereby making it the responsibility of the electric company. In addition, the gas tax which we pay each and every time we purchase gasoline, as well as the traffic violation amount that is allocated to Clearwater should more than pay for any improvement. .' . . , The American public is taxed to death. We feel that this should either be put on a ballot and voted on or it should be the problem of the electric company and therefore should not be an assessment to the people living or owning property in Clearwater. 1 ~~..... .. . p " l .', \..... c' c ~ ~. .: .< ,~ . . , ~ '" ,. .. .. '. . ' . .:. .' M. CHRIS DICKSON , lOO VIA CAllEJON SAN CLEMENTE. CA 92673 PHONE (7 \ A) 36 \-9900 This is the only Country in the world that penalizes people for owning property and for working. More than half the salary of every individual working in the United States and who owns property is being taken away by the bureaucrats, be it in the Federal govemm~nt, State government, Cities or municipalities. Enough is enough! Very truly yours, In.~ M. Chris Dickson MCD:ad \' 2 . "'~. ....,.,.._~ , } ,: :.. "1IJJ.o._ .' . " "', :.~~~~t~~::~~ '. _~ ~f:~:C~"":.'~~ ..; . '~.~'~"'~~H'_ -- ~,"",""", .... : ~ . ....... FROM THE DESK OF .. "Loretta Linsky ...... .. /l ~~'fr it L<:-4_~~ V/~_...~.,. ~ r....~j.N. f1~_.~~~~~:.J11 h h "N ~ 0/4 "'~~.'i....<;.....-.,.".: 1:~~.~"'ffrrl/ ~ tJ. IE lY- ~ ;; cr7 . ~'I/~ .' ,..L ~ -tiA-71...~..,~~ /L- , . :..::..~ I' ..," . /? I?' c;:b w .e..-L" ,; ~ ~ 1'- ./ . h N../!k Z Lv ll-t!?-1I;, J- ~ . \ ,? t?~"-""'!/~0-Jj"/t~/'o;t"""'<: ci)...l!-A- ~ h /-- .....L./ h n & /t" .I _ /..u. 1IP M~ "F ~e... 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D .'",- e-~ L ~ Jj C!-,o r-"A-O ~ ~ e... ,4AA;~~~ tl.#".-i-A-t!.. e J' . , ... .. t~ _;4 k)t-:~(.-61~PY~ -~~ .~~ 4~ /( '7(::. C!' <h L. ~ -"j'~. 7Di h 0 k tie,-&.- 7Jro- ~r/."CI/;.;..'..O~ ..;9e.#~,c-..L- A"~ u,)' ~j;~[j;)~~g;~f~~~,~~.. i.:;-..... :";". . ._~:~"-::f~~:~.::."-:~~:::.-',,';' '. '. . _.'-':~'""'"=72'.. . r.~:'li~il:;~';<~~;,;~ ~~. ...' ._. _"_'~"" .,.... ,~,... . - ,': , yI'. ,.~...:-T~"~"~tf-'~"'.J--:"''''''..T.~.':'_..:.."' '" .' .. . ~ . . .:. ...: ,. .~ :~~~:' ~'~;:'.. '., ." :.. .'.... 4.'. ,~c ,.. "r_ .. .J :..>r:.-. ....... -.- :~. ~~ s':~. .~"'::."-1 . >. . ~.. ..,...."- .... . ......, ......... . -" ~ ~::.~--;~~.;~...~--: 1 <.c~.;."':::, 4:-\.,:,-" . J ::~~.:-:'~:~~- I \'~. .:.:~~~ . II 'm~;':~i5i~_;,. ':+f..-=.t;~~ .;~. , .....:-_i........:.. . " .J " . ,.'. '. < - ~ ,...... '.. ~: - -- ,. August 30. 1995 I: Margaret L. Simmons, CPA Finance Director City of Clearwater Post Office Box 4748 Clearwater, Florida 34618-4748 Re: Power line Burial and Street Light Replacement Gulf Boulevard on Sand Key , Dear Ms. Simmons: I am a property owner at ,Marina Del Rey on Sand KeYI parcel number 19/29/15/55303/000/0040. This letter is written in response to your notice of public hearing as referenced above, and is my written objection. The 72 units in Marina Del Rey have underground lighting which was paid for in development fees. We should not now have to pay for lighting on some street other than the one our property fronts. If we should have to pay for lighting on Gulf Boulevard, then all property owners in Clearwater should bear the burden as well and should be deemed to derive special benefits therefrom. I strongly object to an assessment for the above referenced project. This is a perfect example of double taxation. Sincerely, 9~ jJ~.~, Joseph P. Gras, Jr. 114 Marina Del Rey Court . Clearwater, Florida 34630 .. '". .~ i" J. i. I:-.t . < .. ;.'. ~T .'.' .' ..,: ~,~~... (,~ M~'D. ,.' OH'O I . I,' i !' August 21. 1995 T~omas H. Hartranft. M.D.. FACS Gtlaleb A. Hannun, M,O.. FACS Charles R. Holden, M.D., FACS James M. Slnerd. M.D. City of Clearwater Flori~a . Mn.f'gn."et 1. Simons Finance Director , [, RE: Burying of E~istin~ Pow~r Lines ~~d Replacing Existing Street LiEhts alen; Golf Boulevard on Sr,ndl-:t~y Denr Mrs. Simons: Peripheral Vascular Surgery General Surgery Surgical Oncology Trauma Surgery . Ire c e i \- e d the not ice 0 f t. h c i n t 1": n t 0 f a s J, in:::. the pro per t)' 0 \I' n e f' 0 n, G u J f B 0 \l I e v a r don S s. n d key C I e a nni t e t" :3 e n c h \\. hie h \I' ill Ii d d e x t :'" [I (' :.; p .2 n ~; e i: ,t 0 the CUI" J' e n t property. \\' e () b j (' c \ f u 1 1 y t C the- a. d rj i t i" 0 n II l' c :-~ t r a c :-: pen s c s. n n d \\' e fee 1 t hat t h c:: C i t Y 0 f C I ear w ate,. i S J- e s p 0 n sib 1 e for the improvement and these expcns~s. Sincerely, Non-Invasive Vascular Lab .Carotld Duplex Scanning VerlOUs Duplex Scanning Doppler Arterial Scann.lng Mesenteric Vascular Duplex RenovBscular Duplex IPG . . .l11 ;:;'9V~ /;-h~ta~~:n GAB: ~ h ~_.! j , ! i , I, ! I 1 777 West State Street #401 :olumbus, Ohio 43222 ~hone: (614) 228-0768 ~l\x: 1614) 228-7381 'H . ~. '<'~ l ,\ ' ! .,': \ ',,' ,c. .. , ;f .. , >,' ~ ......" . " ~.~ ; " ....- _.. \ TH:EO REALTY XNVES~S ~0770 NORTH 46TH: ST~J.., SUiTE 13-1.00 TEMPLE TERRACE, FL, 336~7 August 31, 1995 Margaret L. Simmons, CPA Finance Director City of Clearwater Post Office Box 4748 Clearwater, FL, 34618-4748 RE: POWER LINE BURIAL AND STREET LIGHT REPLACEMENT GULF BOULEVARD ON SAND KEY Dear Ms. Simmons, As Managing General Director of Thee Realty Investments, I strongly oppose to any assessment levied on the residents for improvements tha t are the responsibi 1 i ty of the ci ty. Through current I y colI ected property taxes, it is the ci ty I S responsibi I i ty tQ maintain right of ways, road and street lights. These improvements do nothing to improve the value of my residence. Sincerely, ~The~s JSTjjak ~-"'~\I'''''''r-'''''' "-.-,...,,,,,, 'I ',; ~.., " e :;' ...........-1 ~. . -Ii, " _, '_. ,. . T ~., ~ ....~ ., ,'.J' . ....',., .~ .. .~. -I.. ...<.......... , , , --- - 1540 Gulf Blvd, #507 clearwater, FL 34630 August 30, 1995 Margaret L. Simmons, CPA Finance Director City of CLearwater P.O. Box 4748 clearwater, FL 34618-4748 Dear Ms. Simmons: I am writing in regard to the Public Hearing scheduled for September 7, 1995. I will not be able to attend the meeting and would like to make sure you know I am against making the proposed improvements and funding them with special assessments. PARCEL NUMBERS 19 / 29 / 15 / 93391 / 000 / 0507 and 19 / 29 / 15 / 93391 / 888 / 0730 please see that my objections are made known. Sincerely, {\1I, w'- ocv--J- ? , 1...k hi ev...L-- :.J Margaret E. Latchaw cc: files " " -..., SEP-07-9~ THW 06:~~ PM BOB+ROXIE.BETH 66 2 26:1. 6609 P.01 ! REEBOKINTERNA~ONAL 1168170.72lUMPINI TOWER BLDG.. 2~FLTHUNGMAHAMEK,SATHOAN BANGKOK 10120, THAILAND , ~~. It~V~t!~~....{,~::"'.:~::..';: :::~:;.. .~> '~::'i'" ~ .1.I,...I..~I........III...i.. ...'1. ,.... ._. .,.,,:;~ .~. ...h..t!!:J ,_ ~.-...... """,'!'...,... .---............."l!........:... RE: September 7. 1995 TIME: 2:51 PM Margaret L. Simmons PHONE: 813462-6930 Finance Dlreclor FAX: 813 462-6250 ROBERT F. BETH PHONE: (662)285-8538-45 REEBOK THAILAND FAX: (662)285-8546~47 Power Line Burial and Street Light Replacement. Gulf Boulevard on Sand Key Island DATE: TO: FROM: PROPERTY OWNER: BETH, ROBERT F AND ROXIE M. PARCEL" 30 2975435150001108 'Oea.:r Ms. stm.mon.s. rh!s [$ tn 'r"e.1'fe:J to l.!1oltr f..ettc.r of AUBust 1 () Notif.ylna sa-nd JGe..y Pr'!Pe,.w owners tha.t the; cttrJ cO'nL7u,tsston ,g: th~ ctf;,:j d cLe;a:;wa.tt:T, Ff,o,.lda. wtu hold tt. Pu.bUc HGa.,.tns 011. tht:.J>r~o.st:,d. !,>>~roYGm':')1.ts. Jv\!f rGc\'son.for v.rr[,t.C')"eJ ls bc;Crut,se A.sr!1ou, ca.tl. See W~ a.Tt:. a.bsentee own~r.s Q..ncll wa-nt to "lAke su.,..: tha-t tt.'\Y "notiflcA-tton of t:t.n. ASSE5S..M..ENr WILL ~ACH US IN TI..ME F01l.. US n> PAY T'H~ tiSSESS..M.El\TT" lV1THIN THE PR..ESC'P...1BTi.'D T1..M.E Ll..M.rr.5. For thcJ'u,7J>ose; # thts, a.nd or a.ttc1 othc.7" A..ss.:ssmcm.t.s, wouldc!fcJU 'p~Ga.se u.se the.folLow(;~'\9 a.dd--rcs.s, ~on~ T F. Awn R,O)(.IE Jvt. 'SEW tn ca.re '!II 'l;la.rbtL1'"a. A. H'tJda.ma.ch.a.. ,;z..2.1 FoothtU 'P...oM ' :' n:t.l'D~.eWA.rER., N.v. 08807 (90S) 56.3.-4-560 I I Fa,.x (908) 2,71.:1 580 ~~'\9~a.)LCC:, YoU.,. rru'eJ, ~b~ - CO~IES iO C()~~ISSIOI\I AUG 3 1 1995 \\'\Q \..\0 c --\- ~,\Y-. t--l Pt,.:SS CLE.RK .! AnOF~NEV stephen T. Perez 1460 Gulf Blvd. Apt. #712 Clearwater FL 34630 August 27, 1995 I I I Ms. Elizabeth Deptula City Manager City of Clearwater 112 S. Osceola Avenue Clearwater, FL 34616 COPIES TO: COMMISSION AUG 31 1995 PRESS CLEriK ! ATTORNEY Dear Ms. Deptula: This ,letter is regarding the improvements on sand Key along Gulf' Boulevard, the burying of existing power lines and replacement of existing street lights. I am opposed to these suggested improvements because they are not a priority. If beach renourishment is not accomplished soon you will not have to worry about such improvements, pinellas County w~ll have no Sand Key to improve. Beach renourishrnent and storm water drainage are the priority in the order listed! Currently, the majority of Sand Key has no beach. I just paid a special assessment to my association in the amount of $1,500 because our seawall had an eight foot hole punched in it this past June by a minor storm due to lack of beach protection. Because we have no beach and the roadway drainage is inadequate, the lives and property of individuals living on Sand Key are in grave danger. Five separate high rises had to construct a seawall this year in an attempt to save our buildings and properties. As a result of not having a beach, property values are declining. I just received my trim notice and my property value is lower this year than last year. pinellas County and the City of clearwater are at risk of. losing all of the ad valorem tax revenues along Sand Key because we . have no beach protection. I encourage you to drive along Gulf' Blvd. just south of the Bellair Beach/Clearwater line and view the; beach front hotel which is in abandoned and in shambles due to its l seawall call apsing from having no beach protection. All of the: high rises on Sand Key are at risk of the same from the lack of: beach renourishment should a storm hit our area. Imagine what that' would do to your tax rolls. Some of Clearwater's most highly assessed properties are located on Sand Key. Furthermore, r feel the assessment should be based on this years lower assessed value, not the previous years higher property value. r also feel the developers of Ultimar and The Grande, both located on Gulf Blvd., should be assessed for each unit they are building. After all, the developer's and residents of these new highrises I 'I :1. t".u. . Stephen Perez Page 2 will benefit from these improvements as ~ell. For your information, The Grande has units starting at $395,000 dollars and over seventy five percent of the units have al.ready been sold during pre-construction. I also have heart ache paying what amounts to a tax, a full year in advance of the project construction date. The city stands to earn a great amount of interest revenue from property owners on Sand Key by having us pre- pay for these non-essential improvements. We shoul d not be assessed until the project is complete. If the City does not have the funds to start. the improvements on its own, then there is further reason for the improvements not to be made. The Sand Key Civic Association does not represent the majority of owners on sand Key, rather a very small minority. It is my opinion the present street lights are more than adequate. It appears to me the Ci ty has its priori ties mixed up. The pri ori ty is proper 1 y implemented beach renourishrnent., By properly implemented, I am referring to rock jetties like the one located on the north end of Sand Key which protect the public beach. The beach needs to be renourished and jetties installed to insure the seas are broken up, thus hindering its ability to remove beach sand. In closing, I feel the City and County have a legal obligation to protect the lives and property of individuals residing on Sand Key since it is these government bodies which permi t for beach renourishment, jetties etc. Our homeowner associations are taking action to protect our lives and property to the level allowed by law. The question is whether our elected and government officials are doing the same, knowing full well of the hazardous situation we currently have on Sand Key. Respectfully; S~~.. . Stephen T. ,~ 11 .f/. /6 @ e~ 1/7/Q5' Notice has been given to Sand Key property owners that a special tax assessment will be levied for purposes of burying power lines and replacing street lights on Gul(Boulevard. This assessment will be levied to all Sand Key property owners whether or not tJley live on Gulf Boulevard and independent of whether costs for power lines and street lighting have been previously been incurred, Please indicate your feeling on this special tax assessment below so that it may be passed on to the City Commission special hearing at City Hall to be held 7 September beginning at 6:00 P.M, Unit Owner (s) (Signature) Harborage II Unit Number 68 '8 , ... / - / " r . /7 , / '/ 1,/ ~. ,) ......./ /". t '.'1.'" ~ '" ft. ,i ..... ~ .., . I i I I i.. ! ''-'\~+-::r ,'\,) " (~'~-f~-' / ,.' '/ .--' <, 0 ./ .,- ~ ''1 I' . . _c. . (.,., ),... .' . " F'.. -< '.1 / : .: 'J \-'\ '/1. '" '.... .", ( , " '\ t / .. to, /1 " J I,' i, '.' I) ...... ,"~ .....: I I ,"/.\.~., ,:t ,:'l (I.. 8'> ;/ /1 l .' 'i (\ For Special Tax Assessment (Mark X) Against Special Tax assessment (Mark X) 'x , . ); X "y- , y. :' V' ./t Unit Owner (5) Harborage II For Against (Signature) Unit Number Special Tax Special Tax Assessment assessment (Mark X) (Mark X) r3 :j, ~A- e. R~jJD\'./' rt;f Y b ~ (-~Cl7-t-( r .. ~ t 1 .~ ( 1 1t1 ,74 ~ ~ ..' '--':: ' [ L/. 'il< 11.<: 1\ I' . ' .fh . /' '1.. ' , _.~ ... , I ( .1'.,'; I . '.. r/y), l-/ J 1(' J -P ~r X ...... ;:t I . \ '..i' .Y..' f ~., (),> - X. /' I . , , \' /') ii' ..... ,..- r f ; ':' '. , ~/ ,! ,1""'/ ) ,...' I ... c"\' ~ fl,p. {~fj-~I UJ-J 11 :J. , ^ 'fAl'rY\ i'- aw~,1 ~:t~y,~I~ ft--7 ~" V I,~/L u'\~~~ { t..1..A,.. '. t~:.-(1!,. I I ...- I /' .';< T..... ,) U /<-; } 7'~ X J)"}l;~J'A E.[ ( ':\4\ i):) 1..1.\ rr S .:l<?/ (. .- ,,- \ .'..................... ~'f! 1= l . - ( , \ .-~ .- !/ '" . .'~'" ."".' .~.~ ... :.---'" / -", . J..t ._~,{ '/ f: J \ r" .: I ..) ':.1.' ; , - \ , .. t;,.:ll JJ) <J-rL~\ r Kc.Q.; \ \ .{J \':'\ -1,..1 )3 X -:S-'ft)"-..:(2:i. \" '}. - '\ tI >-.... t~ ("-' /S' Y ~ --' 4t- .-; X lAf.Jl.. LA (2.5. 0 ~j . --1' ~ A 0 QM~ -1" ; II . . , V l ;- ....".. 'h... :~). \, -. l....t.r~. ~ " I' -' '- '-1 ' , ....._""'l . ~. .. ,c... . I I dol _~ I . . ~ \ . Unit Owner (s) Harborage II For Against (Signature) Unit Number Special Tax Special Tax Assessment assessment (Mark X) (Mark X) '. usrVlsh Dros. Gallery 1370 GUlf Boulova~d Sand Key, Fl. 34630 SeptemBer 5, 1995 Rest. COPIES TO; Dear Ladies and Gentleman of the COMMISSION Clearwat.er City Commissiont N '. \5 SEP U 7 1995 We, the DerviSh Bros. FamilY, object to the idea 'S of eliminating the power lines above ground which has been PMI::.::i CLERK/ATTORNEthe standard ~ay of providing electricity to the Island of Sand Key. We, business owners and rGsi6ente alike, would suffer waibinq for any repairs due to sand, mud, and sea water damage that will arise with a te~ good rain storms. Consequently the delays that VQuld occur ~ith digging up these powe~ lines would be of grave consaquenCG ~o the operation ot our business. Ladies and gentlemen of the city commission, we request exclusion from t.hia costly prcjec~. Our financial ~ituation does not warrant the additional expense brought on by this project. Therefore, we are unable to offer any financial help. Furtbermore, we request a guarantee from you that in the event of underground power problema, you will be responsible for the loss of business that may occur. I again request from you to have the Dervish Bros. and family exclu~ed from this costly and unnecessary project, I trust th~t you understand my point of viny, Unfo~tunately, ! will not be a~le to bo present at this important meeting due to the fact that I will be und~r going surgery due to akin cancer. My son Dan Dervish will be in attendance. On behalf ot the Dervish Bros. family I ~hank you very much for your consideration and trust that you ~ill make the right deois!on. Sincerely tremain, Amza Dervish ..".. ,.... . "'.' L.. 'lS3~ ^~3,,~b S~~4Ld~8 HSI^~3d LS9S96sEte Ol :EI 56.LO'd3S lOd 100 - -...---.. ......- . ---.. . . -.., I' ~'.'" , ".. 1340 Gulf Boulevard, Suite 2.5 · Clearwater, Florida 34630 lephone: (813) 593.2495 ~: I 5 ,~ . COPIES TO: COMMISSION SEP'O 7 1995 PReSS CLERK I ATTORNEY ,SAND KEY CIVIC ASSOCIATION BALLOT RESULTS REGARDING PAYING FAIR SHARE FOR' UNDERGROUND UTILITIES ... (OYPJ7) BACKGROUND OF SAND KEY UNDERGROUND UTILITY REFERENDUM The Sand Key civic Association began exploring the possibility of placing utility lines underground in the Fall of 1992. We held an initial information meeting in November 1992, featuring speakers from Florida Power Corporation. This meeting was well attended by Sand Key residents. In January 1993, Sand Key civic Association President, Al Lijewski, Vice-President, James Warner and Jim Elliot, an Electrical Engineer, met with Nicholas Karay and Bruce Power of Florida Power Corporation for a closer examination of the matter. A meeting was then held at City Hall with Michael Wright, Betty Deptula, Dan Deignan, Fred Marquis, Nicholas Karay, Bruce Power, Al Lijewski and others. Financing the project through a special assessment arrangement emerged as the most promisin~ way of covering the estimated incremental cost of one mill10n dollars. County officials, when appraised of the project, agreed to delay road widening until the city of clearwater and Sand Key residents could resolve the problems relating to placing the utilities underground and funding the incremental cost. The SKCA held a special information meeting for Sand Key residents on April 15, 1993, to discuss the issues involved and to answer property owners' questions. Nicholas Karay and Bruce Power of Florida Power corporation and Al Lijewski provided detailed information and answered questions. More than two hundred people attended that meeting, and all but one favored burying utilities during road widening. At its May 13, 1993, Board of Directors meeting, the Sand Key civic Association Board proposed a referendum vote of Sand Key property owners to learn,their degree of consensus.. A cover letter and ballot was des~gned by the SKCA and Mr. Dan Deignan, Director of Finance for the city of Clearwater. Mailing labels were prepared by the City for all property owners on Sand Key for use in mailing the letters to the recipients and also as the return address on the ballots. The explanatory letter and pre-addressed post card ballots were mailed July 7, 1993. Please see the next page for copies of the letter and ballots mailed to the property owners. , I < ~ ...~... L t, July 5, 1993 Dear Sand Key property Owners, Visualize driving down newly widened Gulf Boulevard. You glance towards the inland waterway. utility poles, transformers, dangling wires and sagging cables no longer mar your view. There are no guy wires, no wires crossing the street every two blocks. street lights on attractive slender poles blend into the skyline. Sounds wonderful, doesn't it? It can really happen, if sand Key property owners want it to happen. . A golden opportunity presents itself. Gulf Boulevard is to be widened. It will be to our advantage to bury these unsightlf lines while this is being done. The cost: about one mill~on dollars. An opportunity like this will not come again in forty years! Not only will it enhance the area's beauty; property values will increase! Fewer electrical outages will occur ,from wind damage. Danger from blown down wires and poles will be eliminated. Who will pay? Presently, the Florida pUblic Service commission will not allow Florida Power to pass this cost on to the general body of rate payers. Therefore, the incremental cost of this underground project must be borne by those benefiting from the project. The city of Clearwater will assist by securing financing, possibly with a long term bond issue, and assessing Sand Key property owners on a taxable value basis. spreading the total cost over some 2,700 property owners will result in an assessment of about $300 per $100,000 of taxable value. A modest cost, ~ayable within 30 days, or over as long as ten years at an ~nterest rate not to exceed eight percent. The Sand Key Civic Association has agreed to poll all Sand Key ~roperty owners to determine their wishes concerning bury~ng utilities during widening of Gulf Boulevard. We strongly endorse this project and urge your approval. A stamped, addressed post card ballot is enclosed. Please fill it out, and mail it today. Invest in a more beautiful and safer Gulf Boulevard and Sand Key. Thank you. ~A~.4' Al Ltj~wski, President Sand Key Civic Association - LD vE8) ;. ~ .. .. ,. "." ~"~"'li...~:. ,.- . .......-'_.. ~..., . ~d'" ., ~ REFERENDUM BALLOT UNDERGROUND UTILITIES FOR SAND XEY I, We, favor underground utilities and agree to pay a fair share of assessed costs I, We, do not favor underground utilities___ Telephone number: (Optional) Comments: (Optional) (Canadians add proper 'postage to card) : ~o", \; -" '.~. ': . ! I j . .1 1 ; I 1 I I I 1 I I i I ...,. Three information meetings conducted by the SKCA were held to fully detail the pros and cons of placing the utilities underground. Thirteen newspaper articles explaining the process appeared in The Beach Views, The Beach Bee and The st. Petersburg Times, between 'January and August, 1993. Private meetings were held with the manager of the Radisson and also of the Sheraton Sand Key to discuss the placement of utilities underground. It was felt that a private meeting was appropriate since these two hotels represented the largest property owners on Sand Key and would be paying the highest individual assessments. The response from the Manager of the Sheraton Sand Key was, II 110% in favor of underground utilities...n The Manager of the Radisson indicated that while he would not take a positive position in favor of underground utilities he would not actively oppose it. Please see the next page, entitled, Estimated unit Cost of Underground Utilities Under Various Assumptions. This Table was used at one of the general meetings conducted for the benefit of property owners on Sand Key. Not havin9 hard numbers for the incremental cost of placing utilitles underground, various assumptions were made as to the cost of construction and allocation of this cost over 2,500 or 3,000 condominium units. This Table was handed out to more than two hundred people at this meeting. It was thoroughly discussed. While Florida Power Corporation has not completed its calculation of the exact incremental cost for the underground utilities, it is estimated that the total cost will be approximately one million dollars. The average taxable value of a condominium on Sand Key is approximately $108,000. Based on this estimate, the average assessment to each pro~erty owner should be about three hundred dollars. A condom1nium with a .taxable value of $200,000 will be assessed about $600. \> ' ;1 i l ~~ .j'...,. ~ '. ESTIMATED UNIT COST OF UNDERGROUND UTILITIES UNDER VARIOUS ASSUMPTIONS Annual Cost Per Year Per Condo Unit at 6% Total Cost Number of Cost Per Paid Over These Years Of Construction Condo Units Condo Unit 2 Years 4 Years 6 Years e Years 10 Years 800.000 3,000 266.67 145.45 76.95 54.23 42.94 36.23 2,500 320.00 174.54 92.35 65.08 51.53 43.48 1.000,000 3,000 333.33 181.81 96.20 67.79 53.68 45.29 2,500 400.00 218.17 115.44 81.35 64.41 54.35 1.200,000 3,000 400.00 218.17 115.44 81.35 64.41 54.35 2,500 480.00 261.81 138.52 97.61 77.30 65.22 1.400.000 3,000 466.67 254.54 134.68 94.90 75.15 63.41 2,500 560.00 305.44 161.61 113.88 90.18 76.09 1.600.000 3,000 533.33 . 290.90 153.92 108.46 85.89 72.46 2,500 640.00 349.0B 184.70 130.15 103.06 86.96 COMMENTS: The city might issue ten years bonds to finance the construction. It is estimated that city bonds with a ten year maturity would cost 6% , including all costs of issuance. The city would obtain, "bond validation. tI The state attorney would. in effect, sue the city to determine if the city has the authority to issue the bonds for the proposed construction and assess the Sand Key residents to pay back the bonds. If the state attomey prevails, the issue is dead. If the city prevails, the project moves forward and the city has double jeopardy protection against any future lawsuits involving this specific issue and purpose. The entire process could take six months. ~g;t~". AI Llje~, President Sand Key Civic Association I' ~_b., " ., ; Please see the next page which is a Table of the ballot results. Nearly sixty percent of all property owners responded to the ballots. Of the 1,444 ballots received, over seventy-two percent voted in favor of placing the utilities underground and being assessed their fair share for the incremental .cost. 'PL~ASE NOTE THAT A MAJOE~TY IN E~~RY CO~DOMINIUM ANQ TOWNHOUSE ON SAND KEY VOTED IN FAVOR OF UNDERGROUND UTILI~IES. There was not a single instance where a oondominium or townhouse had a majority of responses against placing the utilities underground. Please see the two pages following the Table which graphioally illustrates the total results of the ballots and the result of the ballots by condominium. I ;1 I i " i I 0.vtP.) . '.'~ . TABLE OF BALLOT RE5UL T5 RE UNDERGROUND UTiliTIES Total No. Total Per Cent Per Cent Chart ENTITY Of Units Responses Response YES NO In Favor Code Bayslde Gardens 1 38 31 81.58% 22 9 '70.97% 1 Bays/de Gardens 2 38 33 86.84% 24 9 72.73% 2 Bayslde Gardens 3 38 21 55.26% 14 7 66.67% 3 Bayslde Gardens 4 38 26 73.68% 25 3 89.29% 4 Cabana Club 83 50 60.24% 41 9 82.00% 5 Crescent Beach I 121 56 46.28% 41 15 73.21% 6 Crescent Beach II 122 62 50.82% 37 25 69.68% 7 Dan's Island I and II 172 99 57.56% 77 22 77.78% 8 Harbor North and South 72 57 79.17% 49 a 85.96% 9 Harborage I 64 33 51.56% 23 10 69.70% 10 Harborage II 64 41 64.06% 26 15 63.41% 11 Harbor light Towers 144 86 59.72% 69 17 80.23% 12 Isle of Sand Key 120 60 50.00% 47 13 78.33% 13 landmark I 144 78 54.17% 54 24 69.23% 14 . landmark II 80 54 67.50% 28 26 61.86% 15 Lighthouse Towers 144 80 55.56% 64 16 80.00% 16 Marina Del Ray 72 35 48.61% 23 12 65.71% 17 Sand Key Club 96 62 64.58% 41 21 66.13% 18 South Bay 64 47 73.44% 36 9 80.86% 19 South Beach 1 96 57 59.38% 44 13 77.19% 20 South Beach 2 96 56 58.33% 43 13 76.79% 21 South Beach 3 144 91 63.19% 67 24 73.63% 22 South Beach 4 132 80 60.61 % 56 24 70.00% 23 Ultimar I 96 81 84.38% 49 32 60.49% 24 Ullimar II 138 62 44.93% 38 24 61.29% 25 Subtotal 2416 1440 59.60% 1040 4001 72.22%1 Commercial Properties: i[ Sheraton Sand.Key 1 1 1 ! Radlsson 1 No Response j Marden Enterprises 1 1 1 J Gallery Restaurant 1 1 1 j Five Acres 1 1 1 1 Total 2421 1444 59.64% 1041 4031 72..09%1 "" -- C'a La.. "" I -- m .c I- ~ C\J Q. ~ C) _5 ~ - j .~ ~ -a ~ c c:(. , . 11) CD -- - -- - -- - ;:) -a CD C,'- ~ co o.c '-en EJ CD "C C ;:) 0 '- 0 > ~ c - en - '3 f/) Q) a:: - 0 - ni fa 3 0 t- " ('tf;t" 0 ) >. en . ci .... n:I .c tJ) '- 'm LL. >'I n:I Q. o t- 0\ c::: .- - ~ "C c::: E <( ::J tn.E C2) .- .- E == o "'0 :J c::: 'C 0 cU ::J o .... en '- C2) "C c::: :J - o '- o > ns LL. .s - c Q) U '- C2) a. .. .,. ~ " ' i, . ' . , .. ~ ~ .. . . . . . . . , < "',' , .... . . ' ~ o o C! o en #. o ~ o I,{) ';fl o o c::i ..- #. o ~ o ~ ~ o o C! o C") ~ o o o N '#. o ~ o OJ '#. o o o ,... <f. o o o f.D IJ') N ~ N M N N N .... N o N OJ ..... co ..... ,... ..... f.D .... IJ') .... 'V .... M ..... N .... ..... ..... o ..... OJ co ,... to II) 'It t"'J N r ~ o o o c:i Based on the results of this ballot, the SRCA urges that the Mayor and Commissioners of the city of Clearwater approve proceeding with the next steps with the ultimate goal being the placement of all ~tilities underground on Sand Rey. These steps should be as follows: 1. Revision of the appropriate city ordinances to remove any ambiguities relating to the City's authority to assess property owners on Sand Ke~ for the incremental cost of placing the ut1lities underground. 2. Complete the bond validation process to protect the City from future law suits regarding the special assessments. 3. The city should take any steps it considers necessary to review the ballot results to be convinced as to the validity of these results. 4. Direct Florida Power Corporation to complete an engineering study to determine the incremental cost of the underground utility construction. In connection with this estimate, the street lightin9 requirements will need to be further stud1ed and resolved. A fiberglass light pole costs approximately eight hundred dollars and will have an estimated useful life of twenty-five years. For an additional two hundred 'dollars per pole, a stainless steel pole is estimated to have a useful life of forty years. It might prove to be more economically beneficial' to the city if the property owners being assessed paid for stainless steel poles instead of fiberglass poles. 5. compile a mailing list of all property owners on Sand Key to include vacant property, covered parking areas and yacht slips. This listing should also include taxable value since this would be used as the basis for allocating the cost of this project. The more than sixty ballots returned to the sender as undeliverable will need to be validated. 6. Calculate the amount of the assessments and mail out assessment notices and conduct the required hearings. 7. Coordinate the construction of the road widening and burying of all utility lines. 8. collect the assessments from the property owners on Sand Key. As President of SKeA, I would like to thank Mr. Nicholas Karay and Mr. Bruce Power of Florida Power corporation for all of the time, effort, experience and cooperation they have extended to the SKCA in the pursui.t of this objective. ~., . 19vER) I would also like to thank the many staff members working for the City of Clearwater who have spent hours on the telephone with me. However, the one person that I must single out for a special thank you is Mr. Dan Deignan, the Director of Finance. His untiring efforts and cooperation and willingness to discuss all possible alternatives were invaluable in our quest to achieve this goal. Dan spent countless hours on the telephone with me in resolving issues, answering questions or putting me in contact with individuals who could resolve them for me. As President of the SKCA, I would like to extend a special thanks and gratitude to Mr. Dan Deignan on behalf of the nearly 3,000 members of the SKCA. ONCE THE UTILITIES ARE PLACED UNDERGROUND, WHERE DO WE GO FROM HERE. Once the utilities are placed underground and the new fiberglass and/or stainless steel lights are in place, the SKCA would like to address further possibilities for the beautification of Sand Key. Sand Key is a gateway to the City of Clearwater. As such, we should take pride in making it one of the most desirable and beautiful areas in the city. In connection with this, the SKCA would like to participate in the coordination of efforts between the city and the individual condominium Associations in taking responsibility for a landscaping theme on Sand Key that should include xeriscape landscaping, cluster landscaping to hide the relay switch boxes, ornamental gas lights and other items to enhance the beauty of Gulf Boulevard on Sand Key. The SKCA would also like to assist in the design of the park to be located on the so-called, uTombstone property." The Ultimar developers have indicated that they would be willing to pay for part of the cost of this park construction if they would be allowed to use that property for their sales center and for parking during the construction of Ultimar III. Since this has the possibility of saving all of Clearwater taxpayers a significant amount of tax dollars, the SKCA feels that this possibility should be negotiated with the developers of Ultimar and the Condominium Associations in the immediate area. The SKCA would like to thank the Mayor and Commissioners for havin9 the courage and objectivity to evaluate and vote on this ~ssue. Respectfully, -;:;?~~~~ Al L~ewski, President Sand Key civic Association .l'. ," '. ,', ....,......., , . _ .' .. . ,.. f" ~ .. .... .~.II ~ ., -.:.... . ,. . . . .~/. 'i:". ' ~. ' -. ;..~ ~f\ .... ':]. r.. ~:;..' . . '. .. . ,. .,. "'" ; '., ~: . ' . .,".. ' ',. < : '; '. .', AGENDA DATl~ CI_ 1- 9-5 F j?,:< LJ3 ITEM # /6 I ; \ I \ I. I ~.. '. 'FN3 Clearwater City Commission Agenda Cover Memorandum ItClfll II Hooting Date: 09107/9~ i ~ 1: .,' ,. Jcp ~: r , SUBJECT: Sand Key Power Line Burying Project - Resolution 95-70 RECOMMENDATION/MOTION: Adopt Resolution 95-70 setting forth the city's intent to use the uniform ad valorem method of collection of a non-ad valorem assessment for Special Assessment District 95-1. II and that the appropriate officials be authorized to execute some. BACKGROUND: Resolution 95-69 established Special Assessment District 95-1 for the purpose .__~ of paying for the costs related to the burying of power lines along Gulf ' Boulevard on Sand Key. section ~97.3632, Florida statutes provides for the uniform ad valorem method of collection of a non-ad valorem special assessment. Under this method, the special assessment is billed and collected through the County Tax Collector. This assessment involves 2,85~ parcels. City staff has determined that the uniform method of collection is the most appropriate method of collection for an assessment of this size. "l ! ~ 1 I I I I I I ! Reviewed bv: IlL 'f\ Originating Dcpt: Costs: COIIIDission Action: Legal Finance Total [J Approved Budget ;cJ l.m..J 0 Approved w/condltlons Purchasing Risk Hgmt. MIA Current Fiscal Yr. (] Denied CiS N/A User Dcp\:: 0 Continued to: ACH Fu-ding Source: Other [J Capl tal Jill>. fd'IIerti sed: 0 Operating Attachments: i~l~) Date: 08/10,17,24,31/95 (] Other Resolution 95'70 Paper: Tampa Tribune 0 Not Required SWattted by: Affected Parties Appropriation Code: 0 CitfLn~ ~ IllI Notified None 0 Not Requl red L . , 1 RESOLUTION NO. 95-70 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA, SETTING FORTH THE CITY'S INTENT TO USE THE UNIFORM AD VALOREM METHOD OF COLLECTION OF A NON-AD VALOREM ASSESSMENT FOR THOSE PROPERTIES LYING WITHIN THE BOUNDARIES OF THE CITY OF CLEARWATER SPECIAL ASSESSMENT DISTRICT NO. 95-1, AS MORE PARTICULARLY DESCRIBED IN EXHIBIT "A" ATTACHED HERETO, FOR THE CONSTRUCTION OF CERTAIN PUBLIC IMPROVEMENTS; PROVIDING FOR A COpy OF THIS RESOLUTION TO BE FORWARDED TO THE PROPERTY APPRAISER, TAX COLLECTOR AND THE FLORIDA DEPARTMENT OF REVENUE IN ACCORDANCE WITH SECTION 197.3632(3}(a), FLORIDA STATUTES: PROVIDING FOR CONFLICTS: PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. . " ~.yHEREAS, the city commission of the city of Cl earwater, Florida, has heretofore established the city of Clearwater special Assessment District No. 95-01 (the "District") and determined to levy special assessments (the "Assessments1t) on property therein to finance the construction of certain public improvements in such District: and \vHEREAS, in accordance with Section 197.3632 (3) (a), Florida Statutes, the city advertised its intent to use the uniform method for collecting the Assessments weekly in a newspaper of general circulation for four (4) consecutive weeks preceding the public hearing held the day hereof: and \\IHEREAS, in accordance with Section 197.3632 (3) (a), Florida Statutes, the City desires to hereby set forth its intent to use the uniform method for collecting the Assessments for those 1 r-('\<t.""1 ~ properties more particularly described in Exhibit "A" attached hereto and made a part hereof: and l~HEREAS, the city commission of the city of Clearwater, Florida, directs the City Clerk to provide copies of this Resolution ~o the Property Appraiser, Tax collector and the Florida Department of Revenue on or prior to January 10, 1996: NO\~, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CLEAR\vATER, FLORIDA, THAT: section' 1. The foregoing "WHEREAS" clauses are true and correct and hereby ratified and confirmed by the City Commission. section 2. The City commission of the city of Clearwater, Florida, hereby confirms its intent to use the uniform method for collecting the Assessments for those properties more particularly described in Exhibit "A" attached hereto and made a part hereof. Section 3. The. City commission of the city of Clearwater, Florida, hereby directs the city Clerk to provide copies of this Resolution to the Property Appraiser, Tax Collector and the Florida Department of Revenue on or prior to January 10, 1996, by united States mail in accordance with section 197.3632 (3) (a), Florida statutes. Sect ion 4. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 5. If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall 2 i - 'J:X.',.. C.'. , , , ~ \ 1 I. , .. . .' J: " .t.' ~,.~ (9. ~ ., ., ~ ;' I . ~ . + .' . I~~ ~h~'~d~.c '. . .... '.. '.,1 ~. . ~...\ ! not affect the validity of the remaining portions or applications of this Resolution. Section 6.' This Resolution shall become effective immediately ,upon its passage and adoption. PASSED AND ADOPTED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA, THIS ( SEAL) ATTEST: City Clerk Approved as to form and correctness: city Attorney DAY OF By: , 1995. Mayor-Commissioner 3 I ! I ! ! t :.\ I I I I , I . Ii I \ FN ~ Clearwater City Commission Agenda Cover Memorandum It em 11 Heetfng Date: 09/01/95 /7 SUBJECT: Issuance of not to exceed $1,400,000 special Assessment Improvement Bonds, Series 1995 - ordinance No. 5906-95 RECOMMENDATION/MOTION: Pass on first reading Ordinance No. 5906-95 providing for the issuance of not to exceed $1,400,000 Special Assessment Improvement Bonds, series 1995 to pay costs related to the burying of. power lines and installation of street lighting along Gulf Boulevard on Sand Key ~ and that the approprfate offfcials be authorized to execute Bame. BACKGROUND: The accompanying ordinance has been prepared by bond counsel and reviewed by our financial advisor and city staff. It provides for the ability to issue bonds (including bank loan, direct placement, etc.) necessary to pay costs related to the burying of power lines and installation of street lighting along Gulf Boulevard on Sand Key. The City plans to file proceedings to validate these bonds and the related assessments through the courts prior to authorizing the project or issuing the bonds. These bonds will be repaid over 10 years, as the special assessments are collected. A pledge of the Special Assessments will be used to secure payment of the principal and interest on the bonds. It is the intent of the city, following the validation hearing expected in late October, that the affected property owners will be given 30 days in which to prepay their assessment (less any costs associated with issuing bonds). Following this prepayment period, financing for the uncollected portion of the cost of this project will be obtained in the most economical method, probably through a bank loan or direct placement. ,l ~ j , , r t I , I t l ( Reviewed by: ~ Originating Dept: Costs: COIIIlIiss i on Ac t ion: Legal Finance Total 0 Approved 8udget V"l"& 0 Approved w/condttfons Purchasfng IA 0 Denied Risk Hgmt. N/A Current Fiscal Yr. CIS N/A User Ocpt: 0 continued to: ACH FU1ding Source: Other 0 Capital IqJ. Ad\tcrtised: 0 Operating Attochmcnts: Date: 0 Other Ordinance No. 5906-95 Paper: 0 Not Requl red ~ftt~~ Affected porthm 0 1I0ne Cft~a er 0 NotHied Appropriation Code: 0 Not Requl red " ~~,..... " ORDINANCE NO. 5906-95 AN. ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, PROVIDING FOR THE CONSTRUCTION OF CERTAIN MUNICIPAL PUBLIC IMPROVEMENTS AND PROVIDING FOR THE ISSUANCE OF NOT EXCEEDING $1,400,000 SPECIAL ASSESSMENT IMPROVEMENT BONDS, SERIES 1995, OF THE CITY OF CLEARWATER, FLORIDA; PROVIDING FOR THE PAYMENT OF THE BONDS FROM CERTAIN SPECIAL ASSESSMENTS i PROVIDING FOR THE RIGHTS OF THE HOLDERS OF SUCH BONDS; MAKING CERTAIN OTHER COVENANTS AND AGREEMENTS IN CONNECTION THEREWITH; PROVIDING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: section 1. AUTHORITY FOR THIS ORDINANCE. This Ordinance is enacted pursuant to Chapter 166, Part II, Florida statutes, Chapter 27, Art icle I, Code of Ordinances of the city of Clearwater, Florida, and other applicable provisions of law (the "Act"). section 2. FINDINGS. and declared that: It is hereby ascertained, determined A. Pursuant to Article VIII, section 2 (b), of the Florida Constitution ~nd as an exercise of the Home Rule Authority of the ci ty of clearwater, Florida, the city Commission (the "commission") , of the City of Clearwater, Florida (the "ei ty" or the "Issuer") duly enacted Ord inance No. 5459 -9 3 (the 11 Amending Ordinance"), amending Sections 27.01 through 27.13, Code of Ordinances of the City, providing, among other things, for special assessments based upon area, value or other reasonable bases and revising the notice and hearing requirements for special assessments. B. Pursuant to section 27.03, Code of Ordinances of the City, the Commission duly adopted Resolution No. 95-58 (the "Intent Resolution"), expressing an intention to levy special assessments (the "Special Assessments") and to construct certain improvements to Gu 1 f Bouleva rd cons ist ing of (a) the burying of existing electric power transmission lines, related utility transmission lines and related . facilities and (b) the replacement of street light poles and lights (the "proj ect") i at the time the Intent Resolution was adopted, there was on ~ile with the City Clerk (i) an assessment plat (the "Assessment Plat") showing the parcels to be assessed, and (ii) an estimate of the cost of the Project (the "Cost Estimatel1), as required by Section 27.03, Code of Ordinances of the City; "-~.. C. Pursuant to Section 27.04, Code of Ordinances of the city, a preliminary assessment roll (the llPreliminary Assessment Roll") was prepared in accordance with the method of assessment provided for in the Intent Resolution and filed with the city clerki D. Upon completion of the Preliminary Assessment Roll, the Commission, pursuant to section 27.05, Code of Ordinances of the City, duly adopted a resolution (the upublic Hearing ResolutionU) which fi~ed the date, time and place of certain public hearings as to the Project, the Special Assessments and r.elated matters; E. Not ices of such publ ic hearing were duly mailed and published in accordance with Section 27.05, code of Ordinances of the city, and as required by the Public Hearing Resolution; f. Pursuant to Section 27.05, Code of Ordinances of the city and the Public Hearing Resolution, at the times and places specified in the aforesaid notices of public hearing, the Commission held such public hearing, made a final decision to levy the Special Assessments, sat as an equalizing board, equalized the Special Assessments and by resolutions (the "Final Assessment Roll Resolution"), approved a final assessment roll and levied the Special Assessments shown thereon; G. Such final assessment roll is herein referred to as the "Final Assessment Roll." H. The Special Assessments shown on the Final Assessment Roll are in the aggregate principal amount of $1/400,000 and shall be payable, together with interest accruing from November 1, 1996 at an interest rate on the Bonds to be determined by subsequent resolution adopted prior to the issuance of the Bonds, in ten equal (or as nearly equal as possible) annual installments of principal and interest, provided that prior to the date that is not less than ten (10) days prior to the date of issuance of the Bonds f any Special Assessment may be prepaid during a period of not less than thirty (30) days without interest as required by Chapter 27, Code of Ordinances of the City and the final Assessment Roll Resolution. The Special Assessments are also subject to prepayment as provided in the final Assessment Roll Resolution, and are subject to reduction by a credit as prov ided in Section 27.05 (4), Code of Ordinances of the City, and the Final Assessment Roll Resolution for their proportionate part of the difference in the Special Assessments as or ig ina1ly made I approved and confirmed and the actual costs of the Project as finally determined by the city on the Acceptance Datei I : I I. Having considered the testimony provided at the public hearing for the Special Assessments and the public hearing prior to the final adoption hereof, any written objections filed with the Commission and other evidence presented at such public hearings, 2 the Commission hereby finds and deter.mines that: (a) the city's actions to authorize the Project and the Bonds commenced following the request by a majority of the residents of the Special Assessment District 95-1 (the "District") responding to a ballot submitted to them by the Sand Key civic Association for the city to causa the overhead electric power transmission cables and related utility lines to be buried .in an effort to improve the District and to increase the safety of the residents and commercial establishments of the District; (b) that the existence of overhead electric power transmission cables and related utility lines pose a serious threat to the health and safety of the residents of the District and users of the commercial establishments in the District in the event of a storm with high winds, such as Hurricane Andrew and Erin; (c) such power lines are subject to be downed in a storm increasing the chance of electrocution of such residents, removing the ability to deliver electrical power to the District in the event of an emergency occasioned by such a storm, and impeding the abil i ty of the city to respond to such an emergency; (d) such storms are occurring more frequently; (e) the problems associated with such overhead electric power transmission lines can be resolved through the burial of such lines underground; and (f) that . completion of the Project and the issuance of the bonds herein authorized to finance the costs thereof are in furtherance of the public health and safety functions of the City; and J. It is desirable for the Issuer to issue its special assessment improvement bonds, herein authorized (the "Bonds"), in a principal amount not to exceed $l,4QO,000; K. The Issuer desires to authorize the Bonds and to establish the terms of the Bonds, the form of the Bonds, and make certain other covenants for the benefit of the initial and subsequent holders of the Bonds. Section 3. AUTHORIZATION OF PROJECT. There is hereby authorized the construction of certain municipal public improvements to Gulf Boulevard within the municipal limits of the city consisting of (a) the burying of existing electric power transmission lines, related utility transmission lines and related facilities and (b) the replacement of street light poles and lights (the "proj ect ") . ..i I' . ' I Section 4. ORDINANCE TO CONSTITUTE CONTRACT. In considera- tion of the acceptance of the Bonds by the Bondholders from time to time, this Ordinance shall be deemed to be and shall constitute a contract between the Issuer and such Bondholders. The covenants and agreements herein set forth to be performed by the Issuer shall be for the equal benefit, protection and security of the legal Bondholders of any and all of such Bonds, all of which shall be of equal rank and without preference, priority or distinction of any of the Bonds over any other thereof, except as expressly provided therein and herein. 3 section 5. ~UTHORIZ~TION OF BONDS. Subject and pursuant to the provisions hereof, -Bonds of the Issuer to be known as "Special Assessment Improvement Bonds, Series 1995" are authorized to be issued in the aggregate original principal amount of not exceeding $1,400,000, provided however, that the Issuer reserves the right to change the series designation of the Bonds by subsequent resolution adopted prior to the date of issuance of the Bonds. section 6. DESCRIPTION OF BONDS. The Bonds are authorized pursuant to Chapter 166, Part II, Florida statutes, and Section 27.07, Code of Ordinances of the city. The Bonds and the Issuer's obligations to pay the principal of and interest on the Bonds shall be special and limited obligations of the Issuer payable solely from and secured solely by the Bond Security (hereafter identified) which is expressly pledged to the holders of the Bonds as security therefor. .The Bonds shall be dated as of a date or dates to be fixed by subsequent resolution of the Issuer, but not later than their date of' deliverYI may be serial bonds, term bonds, or a combination thereof; shall be designated "R- " and numbered consecutively from one upward in order of authentication; shall be in such denomi- nations, shall bear interest at such rate or rates not exceeding the maximum legal rate allowable by law to be payable at such times, and shall mature either annually or semi-annually on such dates and in such years and amounts, all as shall be determined by subsequent resolution of the Issuer. The Bonds shall bear interest from their date or from the most recent interest payment date to which interest has been paid, until payment of the principal sum. The Bonds shall be issued in denominations of $100,000 or any integral multiple of $ 5,000 in excess thereof, and shall be delivered only to an "accredited investor" as such term is defined in the Securities and Exchange Act of 1933, as amended, and Regulation D promulgated thereunder. The Bonds shall be issued in fully registered form, payable as to principal and premium, if any, upon presentation and surrender thereof on the date fixed for maturity or redemption thereof at the corporate trust office of the paying agent hereafter named. Interest on each fully registered Bond shall be paid by check or draft mailed to the person in whose name the Bond is registered, at his or her addr.ess as it appears on the bond register maintained by the Bond Registrar, at the close of business on the 15th day of the month (whether or not a business day) next preceding the interest payment date (the "Record Datell) I irrespective of any transfer of each Bond subsequent to such Record Date and prior to such interest payment date, unless the Issuer shall be in default in payment of interest due on such interest payment date. In the event of any such default, such defaulted interest shall be payable to the person in whose name such Bond is reg istered at the close of bus i ness on a special record date for the payment of defaulted .J . 1 ! I I ! I 1 J r ) I 1 4 interest as established by notice mailed by the Registrar to the registered owner of the Bonds not less than fifteen days preceding such special. record date. Such notice shall be mailed to the person in whose name such Bond is registered at the close of business on the fifth (5th) day preceding the date of mailing. All payments shall be made in accordance with and pursuant to the terms of this Ordinance and the Bonds and shall be payable in any coin or currency of the United States of America which, at the time of pay- ment is legal tender for the payment of public or private debts. No Bond shall be valid or become obligatory for any purpose or be entitled to any security or benefit under the ordinance until the certificate of authentication endorsed on the Bond shall have been duly signed by the Bond Registrar. If the date for payment of the principal of, premium, if any, or interest on the Bonds shall be a Saturday, Sunday, legal holiday or a day on which the banking institutions in the city where the corporate trust office of the paying agent is located are autho- rized by law or executive order to close, then the date for such payment shall be the next succeeding day which is not a Saturday, Sunday or legal holiday or a day on which such banking institutions are authorized to close, and payment on such date shall have the same force and effect as if made on the nominal date of payment. section 7. EXECUTION OF BONDS. The Bonds shall be executed in the name of the Issuer by the Mayor-commissioner and City Manager and attested by the City Clerk, and approved as to form, and legal sufficiency by the City Attorney, either manually or with facsimile signature, and the official seal of the Issuer or a facsimile thereof shall be affixed thereto or reproduced thereon. The facsimile signature of such officers may be imprinted or reproduced on the Bonds. The Certificate of Authentication of the Bond Registrar shall appear on the Bonds, and no Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this Ordinance unless such certificate shall have been duly executed on such Bond. The authorized signature for the Bond Reg istrar shall be either manual or facsimile; provided, however, that at least one of the signatures appearing on the Bonds shall at all times be a manual signature. In case any officer whose signature shall appear on any Bonds shall cease to be such officer before the delivery of such Bonds, such signature or facsimile shall nevertheless be valid and sufficient for all pur- poses the same as if he had remained in office until such delivery. Any Bonds may be signed and sealed on behalf of the Issuer by such person who at the actual time of the execution of such Bonds shall hold the proper office with the Issuer, although at the date of enactment of this Ordinance such person may not have held such office or may not have been so authorized. I .., . J section B. NEGOTIABILITY. Subject to the provisi~ns hereof respecting registration and transferl the Bonds shall be and shall 5 ... ..u 1 , , I. have all the qualities and incidents of negotiable instruments under the laws of the state of Florida, and each successive holder, in accepting any of the Bonds, shall be conclusiveJy deemed to have agreed that the Bonds shall be and have all of such qualities and incidents of negotiable instruments under the Uniform Commercial Code - Investment Securities of the State of Florida. section 9. REGISTRATION, EXCHANGE AND TRANSFER. There shall be a Bond Registrar for the Bonds which may be the Issuer or a designated bank or trust company located within or without the State of Florida. The Bond Registrar shall maintain the registra- tion books of the Issuer and be responsible for the transfer and exchange of the Bonds. The Issuer shall, prior to the proposed date of delivery of the Bonds, by resolution designate the Bond Registrar and Paying Agent. The Bond Registrar shall maintain the books for the registration of the transfer and exchange of the Bonds in compliance with the Florida Registered Public Obligations Act and the system of registration as established by the Issuer pursuant thereto. Bonds may be transferred upon the registration books, upon delivery to the Registrar, together with written instructions as to the details of the transfer of such Bonds, along with the social security number or federal employer identification number of such transferee and, if such transferee is a trust, the name and social security or federal employer identification numbers of the settlor and beneficiaries of the trust, the date of the trust and the name of the trustee. No transfer of' any Bond shall be effective until entered on the registration books maintained by the Bond Registrar. Upon surrender for transfer or exchange of any Bond, the Issuer shall execute and the Bond Registrar shall authenticate and deliver in the name of the registered owner or the transferee or transferees, as the case may be, a new fully registered Bond or Bonds of authorized denominations of the same maturity and interest rate for the aggregate principal amount which the registered owner is entitled to receive at the earliest practicable time in accordance with the provisions of this Ordinance. The Issuer or the Bond Registrar may charge the owner of such Bond for every such transfer or exchange an amount sufficient to reimburse them for their reasonable fees and for any tax, fee, or other governmental charge required to be paid with respect to such transfer, and may require that such charge be paid before any such new Bond shall be delivered. ~ . ! ] ~ t i 1 I , I i I \ i j .' I . j i , I I j I' ~ All Bonds presented for transfer, exchange, redemption or payment (if so required by the Bond Registrar), shall be accom- panied by a written instrument or instruments of transfer or authorization for exchange, in form and with guaranty of signature satisfactory to the Bond Registrar, duly executed by the registered holder or by his duly authorized attorney in fact or legal representative. 6 t-~... All Bonds delivered upon transfer or exchange shall bear interest from the preceding interest payment date so that neither ga in nor loss in interest sha 11 result from the transfer or exchange. New Bonds delivered upon any transfer or exchange shall be valid obligations of the Issuer, evidencing the same debt as the Bond surrendered, shall be secured by this Ordinance and shall be entitled to all of the security and the benefits hereof to the same extent as the Bonds surrendered. The Issuer and the Bond Registrar may treat the registered owner of any Bond as the absolute owner thereof for all purposes, whether or not such Bonds shall be overdue, and shall not be bound by any notice to the contrary. Notwithstanding the foregoing provisions of this section, the Issuer reserves the right, on or prior to the delivery of the Bonds to amend or modify the foregoing provisions relating to the regis- tration of the Bonds by resolution or ordinance in order to comply with all applicable la",rs, rules, and regulations of the united states and/or the state of Florida relating thereto. In addition, pursuant .to a resolution adopted prior to the issuance of the Bonds, the Issuer may establish a book-entry-only system of regis- tration for the Bonds, the provisions of which shall be deemed to modify any inconsistent provisions of this Ordinance. Section 10. BONDS MUTILATED, DESTROYED, STOLEN OR LOST. In case any Bond shall become mutilated, or be destroyed, stolen or lost, the Issuer may in its discretion issue and deliver a new Bond of like tenor as the Bond so mutilated, destroyed, stolen or lost, in exchange and substitution for such mutilated Bond upon surrender and cancellation of such mutilated Bond or in lieu of and substitu- tion for the Bond destroyed, stolen or lost, and upon the holder furnishing the Issuer proof of his ownership thereof and satis- factory indemnity and complying with such other reasonable regulations and conditions as the Issuer may prescribe and paying such expenses as the Issuer may incur. All Bonds so surrendered shall be canceled by the Registrar for the Bonds. If any of the Bonds shall have matured or be. about to mature, instead of issuing a substitute Bond, the Issuer may pay the same, upon being indemni fied as aforesaid, and if such Bonds be lost, stolen or destroyed, without surrender thereof. Any such duplicate Bonds issued pursuant to this section shall constitute original, additional contractual obligations on the part of the Issuer whether or not the lost, stolen or destroyed Bonds be at any time found by anyone I and such duplicate Bonds shall be entitled to equal and proportionate benefits and rights as to lien on the source and security for payment from the funds, as herein- after pl edged, to the sarne extent as all other Bonds issued her.eunder. 7 otr;,,,,, ~. section 11. PROVISIONS FOR REDEMPTION. The Bonds shall be redeemable as provided by subsequent resolution of the Issuer. Bonds in denominations greater than an authorized denomination shall be deemed to be an equivalent number of Bonds in the denomination of an authorized denomination. If a Bond is of a denomination larger than an authorized denomination, a portion of such Bond may be redeemed, in the amount of an authorized denomination or integral multiples thereof. Notice of such redemption. identifying the Bonds or portions thereof called for redemption (i) shall be filed with the paying agents and any Registrar; and (ii) shall be mailed by the Registrar, first-class mail, postage prepaid, to all registered owners of the Bonds to be redeemed not more than sixty (GO) days and not less than thirty (30) days prior to the date fixed for redemption at their addresses as they appear on the registration books to be maintained in accordance with the provisions hereof. Failure to give such notice by mailing to any owner of Bonds, or any defect therein, shall not affect the validity of any proceeding for the redemption of other Bonds. Notice having been mailed and filed in the manner and under the conditions hereinabove provided, the Bonds or portions of Bonds so called for redemption shall, on the redemption date designated in such notice, become and be due and payable at the redemption price provided for redemption of such Bonds or portions of Bonds on such date. On the date so designated for redemption, notice having been mailed and filed and moneys for payment of the redemption price being held in separate accounts in trust for the holders of the Bonds or portions thereof to be redeemed, all as provided in this Ordinance, interest on the Bonds or portions of Bonds so called for redemption shall cease to accrue, such Bonds and por- tions of Bonds shall cease to be entitled to any lien, benefit or security under this ordinance, and the holders or Registered Owners of such Bonds or portions of Bonds, shall have no rights in respect thereof J e>:cept the. right to rece.ive payment of the redemption price thereof. Section 12. FORM OF BONDS. The text of the Bonds shall be in substantially the form attached hereto as Exhibit A, with such omissions, insertions and variations as may be necessary and desirable and authorized and permitted by this Ordinance or by any subsequent ordinance or resolution adopted prior to the issuance thereof. ..1 . ' ssction 13. BONDS NOT DEBT OF ISSUER. The Bonds shall not be or constitute general indebtedness of the Issuer within the meaning of any constitutional or statutory provision or limitation, but shall be payable solely from and secured by a prior lien upon and pledge of the Bond Security herein provided. No Bondholder shall ever have the right to compel the exercise of the ad valorem taxing 8 power of the Issuer or taxation in any form of any real property therein to pay the Bonds or the interest thereon or be entitled to payment of such principal and interest from any other funds of the Issuer except from the Bond Security in the manner provided herein. section 14. FUNDS AND ACCOUNTS; PLEDGE. (a) Deposit of Proceeds. Upon receipt of the proceeds of the Bonds the same shall be deposited in the project Fund described in (b) I below. (b) proiect Fund. There is hereby created a special fund entitled Clearwater Special Assessment Project Fund (the "Project Fund") which shall be established and administered by the Issuer's Finance Director. Except as provided below, amounts. in the Project Fund shall be used only to pay (a) expenses of issuing the Bonds, (b) interest on the Bonds for a period of not to exceed twelve (12) months (which amount shall be held in a Capitalized Interest Subaccount until disbursed to pay such interest) and (c) costs of the Project. If amounts in the Project Fund are not sufficient to pay all costs of the Project, the Issuer, at its election, may (i) reduce the scope of the Project, (ii) may voluntarily use other Issuer funds 'to complete the Project, or (iii) adopt an additional special assessment to cover such excess costs. If upon acceptance of th~ Project the amounts in the Project Fund exceed the amount needed to pay all remaining costs of the Project, the excess may, at the election of the Finance Director, be used to pay interest on the Bonds for a period not to exceed one year following the Accep- tance Date, defined herein. To the extent not used for such purpose, such excess shall be used to prepay the principal of the Bonds in a prorata amount of each amortization installment and matlJri ty payment. The Issuer covenants to commence the construction of the Project as soon as reasonably possible following the issuance of the Bonds, to conduct the construction of the Project with due diligence and shall use its best efforts to cause the Project to be completed and accepted by the Issuer not later than a date certain to be designated by the City in a subsequent resolution adopted prior to the issuance of the Bonds (the lIAnticipated Acceptance Datell). entitled "Sinking Issuer's (c) Sinking Fund. There is hereby created a special fund Clearwater Special Assessment Improvement Fund (the Fund") ....'hich shall be established and administered by the Finance Director. All principal of, interest on and penalties on the Special Assessments shall be deposited upon receipt in the Sinking Fund. All amounts on deposit in the Sinking Fund on a date to be determined by the City in a subsequent resolution adopted prior to the issuance of the Bonds (the "Payment Date"), shall be used to pay debt service on the Bonds which is scheduled to become due on such date and any excess amounts, at the election of the Finance 9 t' .- Director, may on that date be used to repay any advances previously made to the Sinking Fund (and not previously repaid) from other funds or accounts of the Issuer and any such excess which is not so used may be used on such Payment Date to prepay principal of the Bonds or may be transferred to the General Fund of the Issuer or such other fund as may then be designated by the Finance Director. Prepayments of the principal of the Bond shall be applied to installments of principal not yet due in a prorata amount of each amortization installment and final maturity payment. If at any time debt service on the Bonds is due and payable there are not sufficient moneys in the Sinking Fund to pay all debt service then due and payable, then the Issuer may, but shall not be required to, advance moneys in the Current Administration Fund or other lawful funds of the Issuer for such purpose. Any advances so made to the Sinking Fund may subsequently be repaid from amounts thereafter deposited in the Sinking Fund, as above provided. (d) Current Administration Fund. There is hereby created a special fund entitled Clearwater special Assessment Current Administration Fund (the "Current Administration Fund") which shall be established and administered by the Issuer's Finance Director in the Issuer's General Fund. Amounts in the Current Administration Fund shall be used to pay costs of administering the Special Assessments and the Bonds, to make payments to the United states of America pursuant to the provisions of section 148 (f) of the Internal Revenue Code of 19861 as amended (the "Cadell), to reimburse the Issuer for administration expenses and any amounts voluntarily advanced to make payments pursuant to section 148(f) of the Code and may also be used for any lawful purpose of the Issuer. (e) Investment Income. Moneys in the Funds and Accounts created hereby shall be invested by the Finance Director in invest- ments in which moneys of the Issuer may lawfully be invested. All income earned by the Issuer from the investment of sale proceeds of the Bonds and from the reinvestment of such income prior to the Acceptance Date shall be deposited upon receipt in the Project Fund. After the Acceptance Date all investment income earned on the sale proceeds of the Bonds and from the reinvestment of such income shall be deposited upon receipt in the Sinking Fund. Income earned by the Issuer from the investment of amounts derived from the Special Assessments and from the reinvestment of such income, shall be depositedl upon receipt, as follows: (i) first, to the Sinking Fund, but only to the extent, needed to assure the timely payment of debt service on the Bonds, (11) second, to the Current Administration Fund to the extent needed to payor to provide for payments to the United States of America pursuant to the provisions of Section 148 (f) of the Code and (iil) the balance shall be deposited in the Sinking Fund or the Current Administration Fund or apportioned bet\\'een those Funds in such manner as the Finance Director shall elect. In making investments the Finance Director shall comply with the provisions of Section 148 of the Code. I 1 I I I I I , ~ ~ 1 ~ f , I 10 (f) Pledqes. (i) The Issuer hereby pledges to the hold~rs of the Bonds for the payment of the Bonds and debt service thereon the following "Bond Security": (A) the Special Assessments, the special assessment liens on parcels of benefitted property securing such Special Assessments and all revenues received from the collection of the special Assess- ments other than amounts recovered by the Issuer for legal and other administrative costs incurred by the Issuer and payable from the one (1%) percent administrative fee levied as part of the special assessment; and (B) Amounts on depos it in the Funds and Accounts created hereby (except for amounts in the Current Administration Fund), provided that the interest of the holder of the Bonds on amounts in the Project Fund shall be subject to the Issuer's prior right to apply those amounts as provided in subsection (b) of this section. (ii) The Issuer hereby covenants to use the amounts in the Current Administration Fund for the purposes specified in subsection (d) of this section. (iii) The amounts held in the aforesaid Funds and Accounts are to be held in trust by the Issuer for the pur- poses herein provided and shall be deposited, held, invested and disbursed as provided herein and in accordance with law. Accounting records shall be maintained by the Finance Director for each such Fund, Account and Subaccount and for the cash and investments therein and investment income therefrom. Such records shall be maintained in such a manner as to facilitate compliance with the applicable provisions of section 148 of the Code. ! l \ I i ! I , l I ( i ! (9) Covenant Relatinq to Pledqe. Except for the Bonds, the Issuer will not, \vithout the prior written consent of the holders of the Bonds, issue any obligations or evidences of indebtedness of any type or character which are payable from the Bond Security, nor vOluntarily create or cause to be created any debt, lien, pledge, assignment, encumbrance or other charge, having priority over or being on a parity with the lien hereby created on the Bond Security to secure payment of the Bonds and debt service thereon. :. i I ; (h) Bonds are a Limited Obligation of the Issuer. The Bonds and the debt service thereon shall be limited and special obligations of the Issuer payable solely from che Bond security, as j I . I 11 prav ided herein. However, nothing herein shall prohibit the Issuer, in its sole discretion, from aovancing moneys from other lawful sources for deposit in the Sinking Fund, and if any other moneys are deposited in the Sinking Fund such money shall, upon such deposit, become a part of the Bond Security and be subject to the lien and pledge hereof. (i) Administration and Enforcement of Special Assess- ments. The Issuer has elected to use the uniform method of collection of non-ad valorem special assessments as permitted by Section 197.3632, Florida statutes, and hereby covenants that such method of collection of special assessments shall be maintained therefor until the special Assessments are collected in full or the Bonds are retired. section 15. ~PPLIC~TION OF PROCEEDS OF THE BONDS. All moneys received from the sale of the Bonds shall be deposited by the Issuer in a special fund and applied by the Issuer as follows: (A) All accrued interest Sinking Fund and used solely interest on the Bonds. shall be deposited in the for the purpose of paying (B) To the extent not reimbursed or paid by the original purchaser of the Bonds, the Issuer shall pay all costs and expenses in connection with the preparation, issuance and sale of the Bonds. (C) The balance of the proceeds of the Bonds (including capitalized interest) shall be deposited in the Project Fund to be distributed in accordance with Section 14(b) hereof. Such funds shall be accounted for separate and apart from all other funds of the Issuer and the moneys on deposit therein shall be withdrawn, used and applied by the Issuer solely for the purposes set forth herein. Section 16. TAX COMPLIANCE. A. In General. The Issuer at all times while the Bonds and the interest thereon are outstanding will comply with all applic- able provisions of the code and any valid and applicable rules and regulations promulgated thereunder (the l1Regulations") in order to ensure that the interest on the Bonds will be excluded from gross income for federal income tax purposes. :'/ 11 , B. Rebate. (1) The Issuer shall either make or cause an independent firm of certified public accountants or tax compliance firm to make and promptly provide to the Issuer the rebate calculations required by the Code and RegUlations, on which the Issuer may conclusively rely in taking action under this Section. The Issuer shall make deposits to and disbursements from separate 12 accounts to the extent required by the Cod~ ?nd Regulations and shall otherwise maintain full and complete accounting records of receipts and disbursements of, and investment purchases and sales allocated to, the "gross proceedsl1 subject to the rebate requirements of the Code and Regulations and an Arbitrage Letter of I nstructions del i vered to the Issuer in conj unction with the issuance of the Bonds and as may be thereafter amended or supplemented. The requi rements of this subsection 16B may be superseded or amended by new calculations accompanied by an opinion of bond counsel addressed to the Issuer to the effect that the use of the new calculations are in compliance with the Code and Regulations and will not cause the interest on the Bonds to become included in gross income for Federal income tax purposes. (2) The Issuer shall either make or cause an independent firm of certified public accountants or tax compliance firm to annually make after the end of each Bond Year and within the time required by the Code and the Regulations the computation of the rebate deposit required by the Codel on which the Issuer may conclusively rely in taking action under this Subsection B. Records of the determinations required by this Subsection B and the Code and Regu- lations shall be retained by the Issuer until six (6) years after the Bonds are no longer outstanding. (3) toHthin ..the time required by the Code and Regulations following the end of the fifth Bond.Yearl as defined in the Codel and every five {5} years thereafter, the ~ssuer shall pay to the United States of America ninety percent (90%) of the rebate amounts calculated as of such payment datel as shown by the computations of the Issuer or the certified public accountants or tax compliance firm, and one hundred percent (100%) of the earnings on such rebate amounts as of such payment date. Not later than sixty (60) days after the final retirement of each applicable series of Bonds, the Issuer shall pay to the United States of America one hundred percent (100%) of the balance remaining of the rebate amount and the earnings thereon. Each payment required to be paid to the United states of America pursuant to this Subsection B shall be f i led with the Interna I Revenue Serv ice Center, Philadelphia, Pennsylvania 19255. Section 17. SALE OF THE BONDS. The Bonds shall be issued and sold in such manner and at such price or prices consistent with the provisions of the Act and the requirements of this Ordinance, all at one time or in installments, from time to time, as the Issuer shall hereafter determine by resolution. section 18. MODIFICATION OR AMENDMENT. No material modifica- tion or amendment of this Ordinance or of any ordinance or resolu-' tion amendatory hereof or supplemental hereto may be made without the consent in \-.'ri ting of (i) th<;l insurer under any insurance policy of the Issuer then in force which insures against nonpayment of principal of and redemption premium, if applicable, and interest ..~I. 13 '! on, the Bonds, and (ii) the Registered Owners of two-thirds or more in the principal amount of the Bonds then outstanding; providing, however, that no modification or amendment shall permit a change in the maturity of the Bonds or reduction in the rate of interest thereon or in the amount of the principal obligation thereof or affecting the promise of the Issuer to pay the principal of and interest on the Bonds as the same shall become due from the Bond Security or reduce the percentage of Registered Owners required to consent to any material modification or amendment hereof without the consent in writing of any insurer and of all Registered Owners; provided further, however, that no such modification or amendment shall allow or permit any acceleration of the payment of principal of or interest on the Bonds upon any default in the payment thereof whether or not the insurer and Registered Owners consent thereto. section 19. DEFEASANCE AND SUBROGATION. (a) If, at any time, the Issuer shall have paid, or shall have made provision for pay- ment of, the principal, interest and redemption premiums, if any, with respect to the Bonds, then, and in that event, the pledge of and lien on the Bond Security and all covenants herein in favor of the Bondholders shall be no longer in effect. For purposes of the preceding sentence, deposit of federal securities or bank certificates of deposit fully secured as to principal and interest by federal securities (or deposit of any other securities or investments which may be authorized by law from time to time and sufficient under such law to effect such a defeasance) in irrevocable trust with a banking institution or trust company, for the sole bene f it 0 f the Bondholders, in respect to which such federal securities or certificates of deposit, the principal and interest received will be sufficient to make timely payment of the principal of, interest' on, redemption premiums, if any, expenses and any other obligations of the Issuer incurred with respect to the outstanding Bonds, shall be considered "provision for payment... Nothing herein shclll be deemed to require the Issuer to call any of the outstanding Bonds for redemption prior to maturity pursuant to any applicable optional redemption provisions, or to impair the discretion of the Issuer in determining whether to exercise any such option for early redemption. (b) In the event any of the principal and redemption premium, if applicable, and interest due on the Bonds shall be paid by an insurer pursuant to an insurance policy which insures against non- payment thereof, the pledge of the Bond Security and all covenants, agreements and other obligations of the Issuer to the registered owners to whom or for the benefit of whom the insurer has made such payments, shall continue to exist and the insurer shall be subrogated to the rights of such registered owners to the full extent of such payments. Section 20. SEVERABILITY OF INVALID PROVISIONS. If anyone or more of the covenants, agreements or provisions herein contained shall be held contrary to any express provisions of law or contrary 14 - ,.. to the policy of express law, though not expressly prohibited, or against public policy, or shall for any reason whatsoever be held invalid, then such covenants, agreements or provisions shall be null and void and shall be deemed separable from the remaining covenants, agreements or provisions and shall in no way affect the validity of any of the other provisions hereof or of the Bonds issued hereunder. section 21. SUPPLEMENTAL RESOLUTIONS. The Issuer may, by supplemental resolution (a) change the fiscal details of the Bonds (including, but not limited to, the interest payment dates) at the request of the purchaser of the Bonds, and (b) set forth any provisions required in order to obtain municipal bond insurance or other credit enhancement. Pursuant to such supplemental resolution the Issuer may make such covenants as it may determine to be appro- priate with any financial institution that shall agree to insure the Bonds. Such covenants shall be binding on the Issuer and the holders of the Bonds the same as if such covenants were set forth in full in this Ordinance. section 22. V~LIDATION AUTHORIZED. The City's Bond Counsel, in' conjunction with the city Attorney, is hereby authorized and directed to institute appropriate proceedings in the circuit court in and for Pinellas County, Florida, for the validation of the Bonds and the proper officers of the Issuer are hereby authorized to verify on behalf 'of the Issuer the pleadings in such proceed- ings. section 23. OPEN MEETING FINDINGS. It is hereby found and determined that all official acts by the Commission concerning and relating to the enactment of this Ordinance and all prior resolu- tions relating to the Bonds were taken in open meetings of the Commission and that all deliberations of the Commission or any of its committees that resulted in such official acts were in meetings open to the publ ic, in compl iance with all legal requirements, including Section 286.011, Florida statutes. section 24. REPE~LING CLAUSE. All ordinances or resolutions or parts thereof of the Issuer in conflict with the provisions herein contained are, to the extent of such conflict, hereby superseded and repealed. ...1 j , Section 25. EFFECTIVE D1\TE. effect immediately upon its passage. This Ordinance shall take Section 26. PUBLIC NOTICE. Notice of the proposed enactment of this Ordinance has been properly advertised in a newspaper of general circulation in accordance \dth Chapter 166.0t:l, Florida Statutes. I .1 15 ..,:.'....1'. :,~.: ". . .'. .' ....' I , . , , . ~, ~ ~it.; : . . :"'-;' . '" . . ~ ~ ~ , '. ~..-. .. . . i'- . ... \ .. , , . t 11,' . ./. . ~ + .-r.~'. "'..... ..- ,-."r,..-.... ~.. H' . . . . ~. PASSED ON FIRST READING PASSED ON SECOND READING AND FINAL READING AND ADOPTED AS AMENDED. Attest: city Clerk Approved as to Form, Sufficiency and correctness: ,\ ~.... :'.'-:'. ::'.l .,\ >"-,- :.' ,I :i , \ r. ~, . ~. ." f" . "" ~ '. .~ , 1995 ! 1995 City Attorney 16 Mayor-Commissioner .' \ I 1 I 1 i I' EXHIBIT A THIS BOND MAY BE REGISTERED ONLY IN THE NAME OF AND TRANSFERRED TO AN HACCREDITED INVESTOR" AS SUCH TERM IS DEFINED IN THE SECURITIES AND EXCHANGE ACT OF 1933, AS AMENDED, AND REGULATION D PROMULGATED THEREUNDER, AND OTHERWISE IN ACCORDANCE WITH APPLICABLE FEDERAL AND STATE SECURITIES LAWS. No. R- $ UNITED STATES OF AMERICA STATE OF FLORIDA COUNTY OF PINELLAS CITY OF CLEARWATER SPECIAL ASSESSMENT IMPROVEMENT BOND, SERIES 1995 MATURITY' DATE: INTEREST RATE: DATED DATE: CUS I P: Registered Owner: P~incipal Amount: KNOW ALL MEN BY THESE PRESENTS, THAT THE CITY OF CLEARWATER, FLORIDA (the "Issuerll or the "Cityll), for value received, promises to pay to the order of the Registered Owner identified above, or registered assigns, on the Maturity Date identified above, the Principal Amount shown above, solely from the revenues hereinafter mentioned and to pay solely from such revenues, interest on said sum from the date of this Bond or from the most recent interest payment date to \Vhich interest has been paid / at the Rate of Interest per annum set forth above until the payment of such Principal Amount, such interest being payable on 1, 199_, and semiannually thereafter on 1 and 1 of each year. The principal of and premium, if any, on this Bond are payable upon the presentation and surrender hereof at the principal office of . (the "Paying Agent"), in , Florida, or at the office designated for such payment of any successor thereof. The interest on, this Bond, when due and payable, shall be paid by check or draft mailed to the Registered Owner, at his address as it appears on the Bond Register, at the close of business on the 15th day of the month (whether or not a business day) next preceding the interest payment date (the ItRecord Date"), irrespective of any transfer of this Bond subsequent to such Record Date and prior to such interest payment date, unless the Issuer shall be in default in payment of interest due on such interest payment date. In the event of any such default, such defaulted interest shall be payable to the person in whose name such Bond is registered at the close of business on a I I I I I I I ." I I I 1 j A-1 0", .~ special record date for the payment of defaul tad interest as established by notice mailed by the Registrar to the Registered Owner not less than fifteen days preceding such special record date. such notice shall be mailed to the person in whose name such Bond is registered at the close of business on the fifth (5th) day preceding the date of mailing. All amounts due hereunder shall be payable in any coin or currency of the United states of America, which is, at the time of payment, legal tender for the payment of public or private debts. The Bonds of this issue shall be subject to redemption prior to their maturity at the option of the Issuer. (Insert Optional or Mandatory Redemption Provisions) Notice of such redemption shall be given in the manner required by the ordinance described below. This Bond is one of an authorized issue of Bonds in the aggre- gate principal amount of $ of like date, tenor and effect, except as to number, date, maturity, interest payment dates, interest rate and redemption provisions, issued to finance the. cost of certain improvements to Gulf Boulevard within the municipal limits of the city consisting of (a) the burying of existing electric power transmission lines, related utility transmission lines and related facilities and (b) the replacement of street light poles and lights (the "projectll) pursuant to 'the authority of and in full compliance with the constitution and laws of the State of Florida, including particularly Chapter 166, Part II, Florida Statutes, Section 27.07, Code of Ordinances of the City, Ordinance No. -95, enacted on , 1995, [as amended and supplemented], ( collectively, the "ordinance"), and is subject to all the terms and conditions of such ordinance. All capitalized undefined terms used herein shall have the meaning set forth in the Ordinance. This Bond and the issue of Bonds of which it is a part, are special obligations of the Issuer payable solely from and secured by an irrevocable lien upon and pledge of the Bond Security (as defined in the Ordinance), all in the manner provided in the Ordinance. This Bond does not constitute a general indebtedness of the Issuer, or a pledge of the faith, credit or taxing power of the Issuer, the State of Florida or any political subdivision thereof, nor shall the Issuer be obligated (1) to exercise its ad valorem taxing power or any other taxing power in any form on any real or personal property in the Issuer to pay the principal of the Bonds, the interest thereon or other costs incident thereto or (2) to pay the same from any other funds of the Issuer, except from the Bond Security, in the manner provided herein and in the Ordinance. It is further agreed between the Issuer and the Registered Owner of A-2 i . " ,...~. . r this Bond that this Bond and the indebtedness evidenced hereby shall not constitute a lien any other property of the issuer, but shall constitute a lien only on the Bond Security, in the manner provided in the Ordinance. If the date for payment of the principal of, premium, if any, or interest on this Bond shall be a saturday, Sunday, legal holiday or a day on which banking institutions in the city where the corporate trust office of the paying agent is located are authorized by law or executive order to close, then the date for such payment shall be the next succeeding day which is not a Saturday, Sunday, legal holiday or a day on which such banking insti tutions are authorized to close, and payment on such date shall have the same force and effect as if made on the nominal date of payment. The Issuer may deem and treat the Registered Owner hereof as the absolute owner hereof (whether or not this Bond shall be overdue) for the purpose of receiving payment of or on account of principal hereof and interest due hereon and for all other purposes. It is hereby certified and recited that all acts, conditions and things required to exist, to happen and to be performed pre- cedent to and in the issuance of this Bond exist, have happened and have been performed in regular and due form and time as required by the laws and Constitution of the state of Florida applicable thereto, and that the issuance of the Bonds of this issue does not violate any constitutional or statutory limitations or provisions. Subject to the provisions of the Ordinance respecting registration, this Bond is and has all the qualities and incidents of a negotiable instrument under the Uniform Commercial Code- Investment Securities of the state of Florida. The Bonds are issued in the form of fully registered bonds wi thout coupons in denominations of $100,000 or any integral multiple of $5,000 in excess thereof. Subject to the limitations and upon payment of the charges provided in the Ordinance, Bonds may be exchanged for a like aggregate Principal Amount of Bonds of the same maturity of other authorized denominations. This Bond is transferable by the Registered Owner hereof in person or by his attorney duly authorized in writing, at the above-mentioned office of the Registrar. but only in the manner, subject to the limitations and upon payment of the charges provided in the Ordinance, and upon surrender and cancellation of this Bond. Upon such transfer a new Bond or Bonds of the same maturity and Rate of Interest, and of authorized denomination or denominations, for the same aggregate Principal Amount will be issued to the transferee in exchange therefor at the earliest practicable time in accordance with the provisions of the A-3 ordinance. Bonds may be transferred upon the registration books upon delivery to the Registrar of the Bonds, accompanied by a written instrument or instruments of transfer in form and with guaranty of signature satisfactory to the Registrar, duly executed by the Reg istered owner of the Bonds to be transferred or his attorney-in-fact or legal representative, containing written instructions as to the details of the transfer of such Bonds, and if the transferee is a trust, the social security number or federal employer identification numbers of the settlor and beneficiaries of the trust, the federal employer identification number and date of the trust and the name of the trustee. The Issuer or the Registrar may charge the Registered owner of such Bond for every such transfer of a Bond an amount sufficient to reimburse them for their reasonable fees and any tax, fee, or other governmental charge required to be paid with respect to such transfer, and may require that such charge be paid before any such new Bond shall be delivered. This Bond shall not be valid or become obligatory for any purpose or be entitled to any benefit or security under the Ordinance until it shall have been authenticated by the execution by the Registrar of the certificate of authentication endorsed hereon, IN WITNESS \YHEREOF, the city of Clearwater, Florida, has issued this Bond and has caused the same to be signed by the manual or facsimile signature of its Mayor-Commissioner and City Manager, and attested by its city Clerk and its seal or facsimile thereof to be affixed, impressed, imprinted, lithographed or reproduced hereon, all as of the ____ day of , 199___, CITY OF CLEARWATER, FLORIDA ( SEAL) (manual or facsimile) Mayor-Commissioner (manual or facsimile) City Manager " c . c ATTESTED~ (manual or facsimile) City Clerk i i Approved as to Form and Legal Sufficien~y: (manual or facsimile) city Attorne.y A-4 ~'.; ,.'ir ," ,> . ,,\ ..., ..... r. .'. ~. ~. , . ~. . 'c " ~ ." " ~. ; ;, . :r Ii .J.. I I " '. ..' ~. .. .<." .:'R , ./ ...., '~-!. ~,. C ">.' . 0". . , . ~ ,. CERTIFICATE OF AUTHENTICATION I I ! i This Bond is one of the Bonds issued under the provisions of the within mentioned Ordinance. " i i. Registrar, as Authenticating Agent I. Date of Authentication: By ~. (Manual Signature) , Authorized Officer , I 1 j j "l A-S VALIDATION CERTIFICATE This Bond is one of a series of Bonds which were validated by judgment of the circuit court for pinellas county, Florida, ren- dered on 19___ Mayor-Commissioner ASSIGNMENT AND TRANSFER for value rec~ived the undersigned hereby sells, assigns and transfers unto (Please insert Social Security or other identifying number of transferee) the attached bond of the city of Clearwater, Florida, and does hereby constitute and appoint , attorney, to transfer the said Bond on the books kept for reg istration thereof, with full power of substitution in the premises. Date Signature Guaranteed by [ IT.ember firm of the New York stock Exchange or a commercial bank or a trust company.] By: (manual signature) Title: No transfer will be registered and no new Bonds will be issued in the name of the Transferee, unless the signature to this assignment corresponds with the name as it appears upon the face of the within Bond in every particular , without al teration or enlargement or any change whatever and the Social Securi ty or Federal Employer Identification Number of the Transferee is supplied. ~. to .' [BOND COUNSEL OPINION) (END OF FORM OF BOND) ! i I I i I I '1 ! A-6 .I)'<.'~- ,~ '; . . .> ,'C ,/ I' The paperwork for Item #18 moved to 9/21/95 pack ',l, + ~ . ~, . ;.'J \ . ;t F ~;{ 7/ .' , . >.. .l : + ......',. -- 1~<.....~,;.....'1. ! i' " I L " ~Oi."." . ,. .. ..~ . ... e. _. -. . John C. Gardner Attorney at lAw 311 South Missouri Avenue Clenrwater, FJorida 34616 Re -/25 l'llOl\e (813) 46\-3378 Ifh)l (813) 461-6430 September 5, 1995 City Commission City of Cleanvater P. O. Box 4748 CleaIWater, Florida 34618-4748 COPIES TO: COMMISSION SEP 0 6 1995 PRE.tiS CLERK I ATTORN!:'r' Re: Terrance R. and Barbara J. Muntges Resolution 95-61 - Account Nos. 924-04151-04 and 924-04151-05 Honorable Commissioners: " Please accept this letter on behalf of Mr. and Mrs. Muntges as a fonnal objection to the imposition of a lien on their rental property at 2751 South Drive, Clearwater, on the following grounds: 1. The threatened lien is contrary to the provisions of !i180.135, Florida Statutes, which provides that any unpaid service charges incurred by a fonner occupant will not be the basis for any lien against the rental property unless the owner has benefited directly from the service provided to the fanner occupant. That section is applicable to the instant case because the fonner occupant contracted for the services directly with the city under account No. 924-04151~03, and a deposit was transferred to that account at 2751 South Drive on or about December 1, 1992. 2. Water service to the subject property was provided to that same occupant by Pinellas County under account No. 33-121260 from on or about December 1, 1992, until on or about March 28, 1995. Since the city's sewer charges are conditioned upon and detennined by the water consumption, it is obvious that the city had, or should have had, knowledge of the name of the occupant throughout that period of time, as is contemplated under 9180.135(1)(b), Florida Statutes. 3. According to !i32.064(2) of the Clearwater Code, the tenant who is the customer according to the utility system account records shall be responsible for all utility charges incurred at the premises. The city is obviously attempting to use the provisions of ~32.062(4)(a) of the Code to ttfinalizelt accounts, and thereafter designate the account as I1Found On" in order to circumvent the provisions of ~180.135, Florida Statutes, and to hold the owner of the property responsible for delinquent utility charges. This is evident fram a printout for account No. 92-404151-04 which was fIrst designated as .'Found OnU in the April 26, 1993, billing and which continued through the C:l VE R) ! \ ; \ ! I I ! ! I City Commission September 5, 1995 Page Two September 26, 1994, billing. For some reason the account was then designated as account No. 92- 404151-05 beginning with the billing of November 23, 1994, and that account number continued through the April 24, 1995, billing. On April 22, 1995, a new tenant moved into the premises and attempted to apply for sewer service in her name but was told that all of the delinquent charges would have to be paid before she could open an account. Since then she has been receiving and paying monthly sewer bills which are designated as "Found Ont" I realiz.e that those properties serviced by the Cleanvater sewer system but securing water from Pinellas County or other sources create collection problems for the city, since the city does not have the ability to discontinue the water service and therefore cannot effectively discontinue sewer service. However, the solution should not be a subterfuge such as the "Pound Ontl account. The Florida legislature, in ~159.18, Florida Statutes, provides what appears to be a relatively simple and positive solution with the following provision: "Any municipality shall have power to enter into valid and legally binding contracts with any person, public or private corporation, board or other body supplying water to any premises served by the sewer system or facilities of the municipality for the shutting off and discontinuing of the supply of water to such premises as long as any charges for the sewer services or facilities of the municipality are unpaid, under such terms and conditions as shall be mutually agreed upon, including provisions for the billing and collecting of the sewer charges of the municipality by the owners of the water facilities at the same time water charges are billed and collected by such owners of the water facilities.H I ; I I i I I \ I \ I Please see that this letter is made a part of the record of the proceedings of the City Commission on September 7t 1995t for the consideration of Resolution 95-61. ectfully submitted, c.~ 1m C. Gardner JeG/wtf HAND DELIVERED TO CITI CLERK'S OFFICE ON SEPTEMBER 5, 1995 - !.'.:.,' ,. .,' I . .'.... b' . I, (. /q F . ; j) , ! , c. fJ} ~ MEMORANDUM OJ - 7 -9.5- TO: Mayor and City Commission FROM: Tina Wilson, Budget Director ~ / VIA: Betty Deptula, City Manager /fP \ SUBJECT: 1995/96 Operating and Capital Improvement Budgets DATE: August 28, 1995 Attached are the ordinances for the 1995/96 Millage, and the Operating and Capital Improvement Budgets. The following changes have been made at the request of the City Manager to the 1995/96 Operating and Capital Improvement Budgets. AIl changes are reflected in the budget ordinances and all advertisements of the Proposed Budget. General Fund: Revenues: Intergovernmental Revenue Reflects County decision in July to eliminate County occupation licenses ($ 120,000) Licenses & Permits Reflects additional City occupational license revenue anticipated to be collected as determined by the Occupational License Task Force 35,000 Franchise Fees . Reflects temporary and anticipated increases in cable franchise fees 85.000 Net Change $ o If ",.1. , Harborvlew Center: Revenues Expenditures Reflects the anticipated operating revenues and expenditures as presented to the City Commission on September 5, 1995. $796,500 $796,500 f' Capital Improvement Pro~ram: Note: All changes are related te;> for FY 1995/96. Proj~t: Police Mobile Radios The project include an increase of lease purchase financing as presented to the City Commission on agenda item dated 917/95. $ 116,450 Del Oro Park Renovations Project funding is transferred to the Bayshore , Park project for improvements as requested by the Recreation Board. ' (30,000) Bayshore Park Project funding is transferred from the Del Oro Park project for improvements as requested by the Recreation Board. 30,000 Clearwater Beach Pool Project funding anticipated at $300,000 will be provided by either the Tower revenues or Concession revenues as to be determined by the City Commission. NI A Downtown Lake The project reflects an increase of anticipated bond issue funding for costs related to property acquisition, asbestos surveys, remediation, demolition, and relocations. 17,000.000 Net Capital Improvement Budget Increase $17,116,450 If you have any further questions, please call me at 462-6945. MILLAGE ORDINANCE ORDINANCE NO. 5912.95 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORlDA, DECLARING THE MILLAGE RATE TO BE LEVIED FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1995, AND ENDING SEPTEMBER 30, 1996, fOR OPERATION PURPOSES INCLUDlNG PENSIONS AND DEBT SERVICE, AND ROAD MAINTENANCE AND IMPROVEMENTS CAPlT AL EXPENDITURES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the estimated revenues to be received by the City for the fiscal year beginning October I, 1995, and ending Seplember 30, 1996, from ad valorem wes is S20,706,020; and WHEREAS, based upon the wable value provided by the Pindlas County Property Appraiser, 5.1158 mills are necessary to generate $20,706,020; now, !.herefore, BE IT ORDAlNED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. 1t is hereby determined that a laX of 5.ll58 mills against !.he non-exempt real and personlll property wiLhin the City is necessary to raise the sums to be appropriated for operation purposes, including pensions and debt service, road and drainage capiUll improvement projects, for the fiscal )'ear beginning October I, 1995. Section 2. The levy of 5.1158 mills coDstirutes a 0.975t increase from the rolled back rate. Section 3. This ordinance shall Lake effect October I, 1995. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING RiLa Garvey, Mayor.Conunissioner ! \ I I I I I ...1 I \ 1 AtteSt: Cynthia E. Goudeau, City Clerk I j I f I I! . ! . Approved as to fonn IlDd correctness: Pamela K. Akin, Cily Attorney OPERATING BUDGET ORDINANCE ORDINANCE NO. 5913-95 AN ORDINANCE OF THE cm OF CLEARWATER, FLORlDA, ADOPTING AN OPERATING BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER I, 1995, AND ENDING SEPTEMBER 30, 1996; AUTHORlZlNG THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE SERVICE PROGRAMS SO AUTHORIZED; AUTHORIZING THE CITY MANAGER TO TRANSFER MONEYS AND PROGRAMS AMONG THE DEPARTMENTS AND ACTIVmES WITHIN ANY FUND AS PROVlDED BY CHAPTER 2 OF THE CLEARWATER CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. WHEREAS, \he City Mana&er hIlS submitted an estimate of the expenditures necessary to carry on the City government for tbe fiscal year beginning October 1, 1995, and ending September 30, 1996; a.nd WHEREAS, an estimale of the revenues to be received by the City during said period from ad valorem taxes and other sources hIlS been submiUed to the City Commission; and WHEREAS. a general summary of the operating budget. and notice of the times and places where copies of \be budget message lUld opemting budget are Hvailnble for inspection by the public, was published in a newspaper of general circulation; and WHEREAS, the City Commission has examined lUld carefully considered the proposed budget; and WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City Commission conducted a public hearing in City Hall on September 7. 1995, upon said budget and lax levy; now. therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORlDA; Section 1. Pursuant to the City Manager's Annual Report and Estimate for the fiscal year beginning October 1,1995, and ending September 30,1996, a copy of which is on file with the City Clerk, the City CommissioD hereby adopts a budget for the operation of the City, a copy of which is attached bereto as Exhibit A. Section 2. The budget as a40pted shllll stand and be the budget of the City for said fiscal year 1 subject to the authority of the City Commission 10 amend or change the budget as provided by Section 2.519 of the Clearwater Code of OrdinlUlces. Section 3. The City Manager is autboriud IUld directed to issue such instructions and directives that are necessary to achieve and accomplish the service programs authorized by the adoption of this budget. ., . , i 1 i I I' Section 4. The City Manager is authorized for rea..c:onli of eronomy or efficiency to transfer part or all of any unencumbered approprialion balance among programs within an operaling fund, provided f;uch IIction does not result in the discontinuance of a program. Section 5. It is the inlent of the City Commil'sion that this budget, including Il.rnendmenLc: therelo, is adopled to permit the legal appropriation and encumbering of funds for the purposes l'et forth in the budget. All appropriated and encumbered but unexpended funds at the end of the fi~1 yea.r nuty be expended during the subsequent fiscal year for the purposes for which they were appropriated and encumbered, and such expenditures shall be deemed to have been spent out of the current budget aUocalion. It shall not he nece.l'Saf)' to reappropriate additional funds in the budget for the subsequent fiscal year to cover valid open encumbrances ouLc:tanding as of the end of the current fiscal year. Seclion 6. Should any provision of this ordinance be declared by any court to be invalid, the same sbaH Dot affect the validity of the ordinance as a whole, or any provision thereof, other than the provision declared to be invalid. Seclion 7. This ordinance sballlllke effect October I, 1995. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AS AMENDED I' Rita Garvey, Mayor-Commissioner Attest: Cynthia E. Goudeau, City Clerk I i ..1 , . i I ; 1 Approved as to form and correctness: Pamela K. Akin, City AUomey l' EXHIBIT A 8-28-95 1995-96 BUDGETED REVENUE Actual Budgeted. Budgeted. Revenues Revenues: Revenues 1993/94 1994/95 1995/96 GENERAL FUND Z Property Taxes 19,525,032 18,915,230 19,303,820 Sales Tax Revenue 3,931,027 4,170,220 4,358,260 Franchise FeRia 5,518;732 5,867,320 6,144,630 Utility Taxes 11,831,565 12,096,800 12,845,080 Licenses & Permits 2,155,243 2,148,500 2,402,000 Fineu, Forfeitures and Penalties 1,525,860 1,649,000 1,508,000 Intergovernmental Revenues 6,637,708 7,320,410 7,278,090 Charges for Current Services 1,055,907 1,061,220 1,110,490 Use and Sale of City Property and Honey 1,105,461 1,350,000 '1,366,350 Miscellaneous Revenues 152,941 18,500 108,420 Interfund Charges/Transfers 11,989,213 8,578,780 9,311,830 Transfer from Surplus 3,036,330 roTAL GENERAL FUND 65,428,689 66,272,310 65,736,970 SPECIAL REVENUE FUNDS: special Development 10,086,246 11,047,314 9,409,040 special Program Fund 1,618,522 1,211,000 1,118,000 ~ERPRISE FUNDS: Water & Sewer Fund 34,256,534 33,748,500 36,461,100 Storrnwater Utility Fund 3,578,151 3,529,000 4,160,630 Solid Waste Fund 12,632,174 11,989,060 12,215,450 Gas Fund 22,760,536 17,726,610 19,055,970 Recycling Fund 645,386 1,720,070 2,341,100 Marine Fund 1,721,999 1,822,750 1,855,020 Parking Fund 2,435,299 2,485,410 2,586,090 Pier 60 Fund 164,855 305,680 335,340 Harborview Center Fund 5,753 90,000 796,500 i INTERNAL SERVICE FUNDS: ..... } f Administrative Services 4,087,120 4,500,070 4,563,430 General Services 2,514,092 2,687,240 2,921,480 I I GarAge Fund 6,469,504 7,273,860 8,483,980 I Central Insurance Fund 8,044,896 8,360,410 8,238,730 r I I i TOTAL ALL FUNDS 176,449,756 174,769,284 180,278,830 I - EXHIBIT A (continued) 8-28-95 1995-96 BUDGETED EXPENDITURES Actual Budgeted Budgeted Expenditures Expenditures Expenditure. 1993/94 1994/95 1995/96 GENERAL FUND I City Commission 152,787 168,070 180,530 Admini.tration 2,126,992 2,266,860 2,199,130 Legal 1,209,288 1,000,130 1,087,150 City Clerk 533,769 629,510 648,870 i, Info Mgmt/community Outreach 179,440 451,260 505,310 ; ! Finance Department 1,173,959 1,284,310 1,353,750 Human Resources 839,767 855,270 875,800 Police 19,281,615 20,597,460 21,972,490 Fire 9,768,814 9,962,010 10,171,060 Economic Development 459,399 447,330 470,810 Central Permitting 1,497,343 1,755,600 1,854,670 Engineering Department 4,449,634 4,535,170 4,820,910 Public Works 1,490,723 1,559,410 1,637,020 Airpark 45,289 61,750 61,480 Parks and Recreation 9,206,277 9,719,010 10,161,250 Library 3,168,129 3,766,360 3,925,640 Sailing Center 82,722 110,680 122,690 Non-Departmental 3,617,346 7,102,120 3,688,410 ! ! , roTAL GENERAL FUND 59,283,293 66,272,310 65,736,970 ! , 1 SPECIAL REVENUE FUNDS: Special Development 12,930,527 11,047,314 9,113,160 special Program Fund 1,639,031 1,111,000 1,018,000 ENTERPRISE FUNDS: Water & Sewer Fund 30,674,704 32,697,360 35,439,210 Stormwater Utility Fund 2,110,661 3,529,000 4,160,630 Solid Waste Fund 11,020,899 11,804,280 12,215,450 Gas Fund 12,240,410 15,819,980 17,998,010 Recycling Fund 343,521 1,591,250 2,128,680 I Karine Fund 1,561,632 1,735,450 1,805,460 ., i Parking Fund 2,015,050 2,411,560 2,586,090 . ! Pier 60 Fund 205,983 305,680 323,880 I Harborview Center Fund 3,260 90,000 796,500 I INTERNAL SERVI CE FUNDS: I , Administrative Services 4,210,949 4,494,310 4,553,830 I General services 2,494,317 2,601,650 2,826,870 Garage Fund 4,874,016 7,242,020 7,962,750 I 1 Central Insurance Fund 9,307,915 7,599,280 7,645,200 TOTAL ALL P'UNDS 154,916,168 170,:352,444 176,310,690 CAPITAL D\fPROVEMENT ORDINANCE ORDINANCE NO. 5914-95 AN ORDINANCE OF THE CITY OF CLEARW A TER, FLORlDA, ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1995, AND ENDING SEPTEMBER 30. ) 996; APPROVING THE SIX-YEAR CAPITAL IMPROVEMENT PROGRAM WHICH SHALL BE REEV ALUA TED AT THE BEGINNING OF EACH FISCAL YEAR; AUTHORlZING THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE NECESSAR Y TO ACHIEVE AND ACCOMPLISH THE CAPITAL IMPROVEMENTS SO AUTHORIZED; AUTHORIZING THE CITY MANAGER TO TRANSFER MONEY BEnvEEN PROJECTS IN THE CAPITAL IMPROVEMENT PROGRAM; APPROPRIATING AVAILABLE AND ANTICIPATED RESOURCES FOR THE PROJECTS IDENTIFIED; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Cit)' Manager has submitted a proposed Six-Year ClIpital1mprovement Program, and has submitted an estimaLe of the amount of money necessary to carry on said Capital Improvement Program for the fiscal year beginning October I, 1995, and ending September 30, 1996; and \VHEREAS, an estimate of the resources av~ilable and income to be received by the City during said period from ad valorem taxes and other sources has been submitted 10 the City Commission; and WHEREAS, a general summary of the Capitallmprovement Budget, and notice of the times and places when copies of the budget message and capital budget are available for inspection by the public, was published in a newspaper of general circulation; and \VHEREAS, the City Commission has examined and carefully considered the proposed budget; and WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the Cit)' Commission conducted a public hearing in the City Hall upon said proposed budllet on September 7, 1995; now, therefore. ,.'l BE IT ORDAlNED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: I ( , , i I Section 1. Pursuant to the Capital Improvement Progrum Report and Estimated Budget for the fiscal year beginning October I, 1995, and ending September 30. 1996, a copy of which is on tile with the City Clerk, the City Commission hereby adopts a budget for the ~pital improvement fund for the Cit)' of Clearwater, a copy of which is attached hereto as Exhibit A. Seclion 2. The Six-Year Capital Improvement Program and budget, a summary of which is attached heTt~IO, marked Exhibit B, is approved in its present fonn, but prior 10 the beginning of each fiscal year ",. : the City Commission Man reevaluale priorities, hold public hearings and form:tlly adopt additions or corrections thereto. Section-.3. The budget as adopted shall sLand and be the Capital Improvement Program budget of the City for said fiscal year, subject to the authority of the City Commission to amend or change the budget as provided by Section 2.519 of the Clearwater Code of Ordinances. Section 4. The City Manager is authorized and direcled to issue such instruclions and directives that are necessary to achieve and accomplish the capital improvements authorized by the adoplion of this budget. . Section S. The City Manager is authorized to transfer lI.pproprialions within the capital budget, provided such transfer does not result in changing the scope of lUlY project or the fund source included in the adopted capilal' budget. Section 6. Should any provision of this ordinance be declared by any courtlo be invalid, the same shall not affect the validity of the ordinance as a whole, or u.ny provision thereof, other than the provision declared to be invalid. Section 7. This ordinance sballlake effect October 1, 1995. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING Rita Garvey, Mayor~Com.missioner Attest: I :-\ Cynthia E. Goudeau, City Clerk Approved as to form and correctness: Pamela K. Akin, City Attorney ~,. ~ ,. ~ " . \ , ,-,:.'-...,' 10.,.." I' EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1995/96 ; . Original Budget 1995/96 P'UNC'rIONS r Police Protection Fire Protection New Street Construction Major street Maintenance Sidewalks & Bike Trails Intersections Parking , Miscellaneous Engineering Land Acquisition Park Development Park Beautification Marine Facilities Libraries Garage Maintenance of Buildings City Hall Miscellaneous Stormwater Utility Water System Sewer System Gas System Solid Waste Recycling Utilities Miscellaneous 415,000 73,680 2,300,000 ,1,625,160 200,000 535,000 150,000 1,375,000 o 1,400,000 o 110,000 676,110 3,030,850 249,000 o 4,010,880 20,765,000 1,125,000 3,724,700 8,092,000 305,000 371,300 o TOTAL 50,533,680 ------------- ------------- 1 I I :-l I i I ....-.....I,~.'....~X-.,.,- ~, !:-.' :1" I "'-- EXHIBIT A RESOURCES APPROPRIATED FOR CAPITAL PROJECTS 1995/96 GENERAL SOURCES l General Operating Revenue General Revenue/County Coop General Fund/County EMS Road Mi.llage Infrastructure Tax Transportation Impact Fees Development Impact Fees Local Option Gas Tax SLETF SELF SUPPORTING FUNDS ~ Marina Operating Revenue Parking operating Revenue Utility System: Water & Sewer Revenue Water Impact Fees Water R & R Sewer Impact Fees sewer R & R Gas Revenue Solid Waste Revenue stormwater utility Revenue Recycling Revenue Recycling Grant Other Enterprise' Revenue INTERNAL SERVICE FUNDS: Garage Fund Administrative services BORROWING - GENERAL SOURCES Lease Purchase Bond Issue - Memorial Causeway Bridge Bond Issue - Downtown Lake BORROWING - OTHER FUNDS: Gas Bond Issue Water & Sewer Lease/Purchase Recycling Lease/purchase BORROWING - INTERNAL SERVICE FUNDS: Garage Fund Lease/Purchase General Services Lease/Purchase Administrative Services Lease/Purchase TOTAL ALL FUNDING SOURCES: Original Budget. 1995/96 1,151,000 206,110 73,680 1,552,200 5,900,960 90,000 100,000 1,170,000 60,000 40,000 150,000 3,249,700 50,000 700,000 '50,000 650,000 232,000 210,000 1,250,000 196,300 175,000 300,000 65,800 15,000 91,000 1,350,000 17,000,000 I :'j ! 7,860,000 150,000 95,000 I I I \ I 1 \ I I I II \ i '1 , 534 , 2 00 3,630,850 1,184,880 $50.533,680 ==i:::========== . .... 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'tI ..... .... :J III >- ... .... ..... .,..j UJ .&J :j P o dl k .... t: III ~ fll ~ /IS ~ /IS ::c ~ :l III e >. u 1.l ~ 111 0 .... .... ... UXIIl III e ~ III lD ~ III rlI 3: >. 1Il'tl .... Ill..... III 0 CJ III lQ :::J o QI C n:I .... .... OJ U UI .... ::I: O\lQ I: III .... .... ..... .u u .... >.r-l U .... OJ .u j:(::J e e Ql QI .j.J -IJ III m >0>. 1Il1ll ~ ~ QI QI .j.J ) /IS Ql ~1Il c o o .. ... ... 10 .. \0 o N gl ....1 ..;t ~I NI MI 1 gl \01 .. I ~l ;1 01 Lnl il .. I !"II NI ~l ~"I ...1 .. 1 Ml NI I I ~l r'1.. I ~I col .. 1 MI \t\1 I 01 col \01 .. I Ml ~I ~I I il ~ I e(n 5-0- /qC\ 9 _. / -9..) MILLAGE ORDINANCE ORDINANCE NO~ 5912-95 AN ORDINANCE OF TIIE CITY OF CLEARWATER, FLORIDA, DECLARING THE MILLAGE RATE TO BE LEVIED FOR THE FISCAL YEAR BEGINNING OctOBER 1, 1995, AND ENDING SEPTEMBER 30, 1996, FOR OPERATION PURPOSES INCLUDING PENSIONS AND DEBT SERVICE, AND ROAD MAINTENANCE AND IMPROVEMENTS CAPITAL EXPENDITIJRES; PROVIDING AN EFFECTIVE DATE. ; , . WHEREAS, lhe estimated revenues to be received by the City for the fiscal year beginning October 1, 1995, and ending September 30, 1996, from ad valorem taxes is $20,706,020; and WHEREAS, based upon the taxable value provided by the Pinellas County Property Appraiser, 5.1158 mills are necessary to generate $20,706,020; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: . Section 1. It is bereby determined lhat a tax of 5.1158. mills against the non.ellempt real and personal property within the City is necessary to raise the sums to be appropriated for operation purposes, including . pensions and debt service, road and drainage capital improvement projects, for tbe fiscal year beginning October I. 1995. Section 2. The levy of 5.1158 mills constitutes a 0.97% increase from the roned back rate. Section 3. This ordinance shall take effect October 1, 1995. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING Rita Garvey, Mayor.Commissioner Attest: Cynthia ~ Goudeau, City Clerk Approved as to fonn and correctness: J I I.~ /,.-C,. L.' Pamela K. Akin, Cit)' Attorney (_/V7,j- .6 OPERATING BUDGET ORDINANCE (9 ~ 9-7-9J- ORDINANCE NO. 5913.95 AN. ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ADOPTING AN OPERATING BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER I, 1995, AND ENDING SEPTEMBER 30, 1996; AUTHORIZING THE CITY MANAGER TO ISSUE SUCH lNSTRUCTIONS THAT ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE SERVICE PROGRAMS SO AUTHORIZEDj AUTHORIZING THE CITY MANAGER TO TRANSFER MONEYS AND PROGRAMS AMONG THE DEPARTMENTS AND ACTIVITIES WITHIN ANY FUND AS PROVIDED BY CHAPTER 2 OF THE CLEARWATER CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager bas submitted an estimate of the expenditures necessary to carry on the'City government for the fiscal year beginning October I, 1995, and ending September 3D, 1996j and WHEREAS, an estimate of the revenues to be received by lite City during said period from ad . valorem taxes and other sources has been submitted to the City Commission; and WHEREAS, a general summary of the operating budget, and notice of the times and places where' copies of the budget message and operating budget are available for inspection by the public, was published in a newspaper of general circulation; and WHEREAS, the City Commission bas examined and carefully considered the proposed budget; and WHEREAS, in accordance with Chapter 2 of tb~ Clearwater Code of Ordinances, the City Commission conducted a public hearing in City Hall on September 7, 1995, upon said budget and tax levy; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORlDAj Section 1. Pursuant to the City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 1995, and ending September 30, 1996, a copy of which is on file with the City Clerk, the City Commission hereby adopts a budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. The budget as adopted shall stand and be the budget of the City for said fiscal year, subject to the authority of the City Commission to amend or change the budget as provided by Section 2.519 of the Clearwatet\Code of OrdilUUlces. Section 3. The City Manager is authorized and directed to issue such instructions and directives that are necessary to achieve and accomplish the service programs authorized by the adoption of this budget. "tI:"'~"""'> ," Section 4. The City Manager is authorized for reasons of economy or efficiency to transfer part or aU of any unencumbered appropriation balance among programs within an operating fund, provided such action does not result in the discontinuance of a program. Section S. It is the intent of the City Commission that this budget, including amendments thereto, is adopted to permit the legal appropriation and encumbering of funds 'for the purposes set forth in the budget. All appropriated and encumbered but unexpended funds at the end of the fiscal year may be expended during the subsequent fiscal year for the purposes for which they were appropriated and encumbered, and such expenditures sball be, deemed to have been spent out of the current budget allocation. It shall not be necessary to reappropriate additional funds in the budget for the subsequent fiscal year to cover valid open encumbrances outstanding as of the end of ~e current fiscal year. Section 6. Should any provision of this ordinance be declared, by any court to be invalid, the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other than the provision declared to be invalid. 'I 'I I Section 7. This ordinance shall take effect October 1, 1995. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AS AMENDED Rita Garvey, Mayor:Commissioner Attest: Cynthia E. Goudeau, City Clerk Approved as to fonn lUld correctness: ilkt Pamela K.WiD, City Attorney t-..1o.w->~'", EXHIBI~ A 8-28-95 1995-96 BUDGETED REVENUE Actual Budgeted Budgeted Revenues Rovonuell Revenue.. 1993/94 1994/95 1995/96 GENERAL FUND: Property Taxes ' 19,525,032 18,975',230 19,303,820 Sales Tax Revenue 3,931,027 4,170,220 4,358,260 Franchise Fees 5,518,732 5,867,320 6,144,630 Utility Taxes 11,831,565 12,096,800 12,845,080 Licenses & Permits 2,155,243 2,148,500 2,402,000 Fines, Forfeitures and Penalties 1,525,860 1,649,000 1,508,000 Intergovernmental Revenues 6,637,708 7,320,410 7,278,090 charges for Current Services 1,055,907 1,061,220 1,110,490 Use and Sale of city property and Money 1,105,461 1,350,000 1,366,350 Miscellaneous Revenues .152,941 18,500 108,420 Interfund Charges/Transfers 11,989,213 8,578,780 9,3~1,830 Transfer from Surplus 3,036,330 TOTAL GENERAL FUND 65,428,689 . 66,272,310 65,736,970 SPECIAL ~~ FUNDS: special Development 10,086,246 11,047,314 9,409,040 special Program Fund 1,618,522 1,211,000 11,118,000 ENTERPRISB FUNDs: Water & Sewer Fund 34,256,534 33,748,500 36,461,100 Stormwater utility Fund 3,578,151 3,529,000 4,160,630 Solid Waste Fund 12,632,174 11,989,060 12,215,450 Gas Fund 22,760,536 17,726,610 19,055,970 ReCYCling Fund 645,386 1,720,070 2,341,100 Marine Fund 1,721,999 1,822,750 1,855,020 Parking Fund 2,435,299 2,485,410 2,586,090 Pier 60 Fund 164,855 305,680 335,340 Harborview Center Fund 5,753 90,000 796,500 I~ERNAL SERVICE FUNDS: Administrative Services 4,087,120 4,500,070 4,563,430 General Services 2,514,092 2,687,240 2,921,480 Garage Fund 6,469,504 7,273,860 8,483,980 Central Insurance Fund 8,044,896 8,360,410 8,238,730 TOTAL ALL q-mms 176,449,756 174,769,284 180,278,830 - EXHIBIT A (Continuod) 8-28-95 1995-96 BUDOETEO EXPENDIXURES Actual Budgeted Budgeted Expenditure. Expenditure. Expenditure. 1993/94 1994/95 1995/96 GENERAL FUND I City Commission 152,787 168,070 180,530 Administration 2,126,992 2,266,860 2,199,130 Legal 1,209,288 1,000,130 1,087,150 City Clerk 533,769 629,510 648,870 Info Mgmt/community Outreach 179,440 451,260 505,310 Finance Department 1,173,959 1,284,310 1,353,750 Human Resources 839,767 855,270 875,800 Police 19,281,615 20,597,460 21,972,490 Fire 9,768,814 9,962,010 10,171,060 Economic Development 459,399 447,330 470,810 Central Permitting 1,497,343 1,755,600 1,854,670 Engineering Department 4,449,634 4,535,170 4,820,910 Public Works 1;490,723 1,559,410 1,637,020 Airpark 45,289 61,750 61,480 Parks and Recreation 9,206,277 9,719,010 10,161,250 Library 3,168,129 3,766,360 3,925,640 Sailing Center 82,722 110,680 122,690 Non-Departmental 3,.617,346 7,102,120 3,688,410 TOTAL GENERAL FUND 59,283,293 66,272,310 65,736,970 SPECIAL REVENUE FUNDS: Special Development 12,930,527 11,047,314 9,113,160 Special Program Fund 1,639,031 1,111,000 1,018,000 ENTERPRISE FUNDSI Water & Sewer Fund 30,674,704 32,697,360 35,439,210 Stormwater Utility Fund 2,110,661 3,529,000 4,160,630 Solid Waste Fund 11,020,899 11,804,280 12,215,450 Gas Fund 12,24Q,410 15,819,980 17,998,010 Recycling Fund 343,521 1,591,250 2,128,680 Marine Fund 1,561,632 1,7.35,450 1,805,460 Parking Fund 2,015,050 2,411,560 2,586,090 P iar ..60 Fund 205,983 305,680 323,880 Harborview Center Fund 3,260 90,000 796,500 I~ERNAL SERVICE FUNDS: Administrative Services 4,210,949 4,494,310. 4,553,830 General ~ervices 2,494,317 2,601,650 2,826,870 Garage Fund 4,874,016 7,242,020 7,962,750 Central Insurance Fund 9,307,915 7,599,280 7,645,200 TOTAL ALL FUNDS 154,916,168 170,352,444 176,310,690 . '. .' ;............ CAPIT AL IMPROVEMENT ORDINANCE ORDINANCE NO. 5914-95 Iq c Cj -1- --9 J- ~f11 - .:j -<-.--. AN ORDINANCE OF THE CITY OF CLEARWATER, FLORlDA, ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER I, 1995, AND ENDING SEPTEMBER 30, 1996; APPROVING THE SIX-YEAR CAPITAL IMPROVEMENT PROGRAM WHICH SHALL BE REEVALUATED AT THE BEGINNING OF EACH FISCAL YEAR; AUTHORIZING THE CITY MANAGER TO ISSUE SUCH INSTRUcnONS THAT ARE NECESSARY TO ACillEVE AND ACCOMPLISH THE CAPITAL IMPROVEMENTS SO AUTHORIZED: AUTIIORIZING THE CITY MANAGER TO TRANSFER MONEY BETWEEN PROJEerS IN THE CAPITAL IMPROVEMENT PROGRAM: APPROPRIATING AVAILABLE AND ANTICIPATED RESOURCES FOR THE PROJEerS lDENTIFIED; PROVIDING AN EFFECTIVE DATE. . WHEREAS, the City Manager has submitted a proposed Six-Year Capital Improvement Progrnm, and has submitted an estimate of the amount of money necessary to carry on said Capital Improvement Program for the fiscal year beginning October I, 1995, and ending September 30, 1996; and WHEREAS, an estimate of the resources available and income to be received by the City during said period from ad valorem taxes and other sources bas been submitted to the City Commission: and WHEREAS, a general summary of the Capilal Improvement Budget, and notice of the times and places when copies of the budget message and capital budget are available for inspection by the public, was published in a nc~spaper of general circulation; and WHEREAS, the City Commission has examined and carefully considered the proposed budget; and WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City Commission conducted a public hearing in the City Han upon said proposed budget on Seplember 7, 1995: now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Pursuant to the Capital Improvement Progmm Report and Estimated Budget for the fiscal yea~ginning October I, 1995, and ending September 30, 1996, a copy of which is on file with the City Clerk. the City Commission hereby adopts a budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. The Six-Year Capital Impro....ement Program and budget, II summary of which is attached bereto, IDJ1rked Exhibit B, is approved in its prescnt form, but prior to the beginning of each fiscal yeur >1~ ... >. ., the City Commission shall reevaluate prioritiest hold public hearings and fOl111.1l1ly adopt additions or corrections thereto. Section 3. The budget as adopted shall stand and bC the Cnpiwllmprovement Program budget of the City for said fiscal yeart subject to the authority of the City Commission to amend or change the budget as provided by Section 2.519 of the Clearwater Code of Ordinances. Section 4. The City Manager is authorized and directed. to issue such instructions and directives that are necessary to achieve and accomplish the capital improvements authorized by the adoption of this budget. Section 5. The City Manager is authorized to transfer appropriations within the capital budget, provided such transfer does not result in changing the scope of any project or the fund source included in the adopted capital budget. Section 6. Should any provision of this ordinance be declared by any court to be invalid, the same shall not affect the validity of the ordinance as a who let or any provision thereof, other than the provision declared to be invalid. Section 7. This ordinance shall take effect OctoBer I, 1995. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING Rita Garvey, Mayor-Commissioner Attest: Cynthia E. Goudeau, City Clerk ~ Approved as to fonn and COfre(:tness: tl ~J Pamela K. Akin, City Attorney 1 . ~ ~ i . ., . ,., ~., , ,. HI........t<......... r. " I I" : ~-t !' " . '. .. " . \ .,. \.. ~.. :'{"'.> . EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1995/96 FUNaIONS. Police Protection Fire Protection New street Construction Major street Maintenance sidewalks & Bike Trails Intersections 'parking Miscellaneous Engineering Land Acquisition Park Development Park Beautification Marine Facilities Libraries Garage Maintenance of Buildings City Hall Miscellaneous Stormwater utility Water System Sewer System Gas' system.' Solid Waste Recycling Utilities Miscellaneous TOTAL \ Original Budget.. 199~/96 \.' 415,000 73,680 2,300,000 1,625,160 200,000 535,000 150,000 1,315,000 o 1,400,000 o 110,000 676,110 3,030,850 249,000 o 4,010,880 20,765,000 1,125,000 3,724,700 8,092,000 305,000 371,300 o 50,533,680 ------_...._---- ------------- . : ~ : " ~.._~" ~" EXHIBIT A RESOURCES APPROPRIATED FOR CAPITAL PROJECTS 1995/96 original Budget 1995/96- GENERAL SOURCES I General Operating Rovenue General Revenue/county Coop General Fund/County EMS Road Millage Infrastructure Tax Tra~sportation Impact Fees Development Impact Fees Local Option Gas Tax SLETF 1,'151,000 206,110 73,680 1,552,200 5,900,960 90,000 100,000 1,170,000 60,000 ~ SELF SUPPORTING FUNDS I Marina Operating Revenue Pa~kinq Operating Revenue utility System; Water & Sewer Revenue Water Impact Fees Water R & R Sewer Impact Fees Sewer R & R Gas Revenue Solid Waste Revenue Stormwater Utility Revenue Recycling Rev~nue . 'Recycling Grant Other Enterprise Revenue 40,000 150,000 3,249,700 50,000 700,000 . 50,000 650,000 232,000 210,000 1,250,000 196,300 175,000 300,000 IN':rERNAL SERVICE FUNDS I Garage Fund Administrative Services 65,800 15,000 BORROWING - GENERAL SOURCES Lease Purchase Bond Issue Memorial Causeway Bridge Bond Issue - Downtown ~ake 91,000 1,350,000 17,000,000 BORROWING - OTHER FUNDSI Gas Bond Issue Water & ~ewer Lease/Purchase Recyclin~ Lease/Purchase 7,860,000 150,000 95,000 BORROWING - INTERNAL SERVICE FUNDS I Garage Fund Lease/purchase General Services Lease/Purchase Administrative Servicea Lease/Purchase 1,534,200 3,630,850 1,184,880 TOTAL ALL FUNDING SOURCES; $50,533,680 ============= I. ~ i p: s~ tot'" t~ ~~ ~~~ jH i!! ;g~ eiu a.. M\O UC7Io C7Io .-4 I III C7Io C7Io .-4 I. I ! jq ~ .... :9 .cI M W " ~ ~ II G ... :l: ... .... 'tI = u ~ ~ a.. ... u 'tI Q s:s s:s III 00( a.. 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III ... s:: III ..... lol 1ol.Q Itl ..-1 :I:~ III ::s o CII I: Itl ..... ....t III U IQ ..... ::c Olm I: W ..-1 ..... ......u u ..... >...... U ..... QI .u 12:0 e e Q/ Q/ W +J.uEl.lJ Dl IQ Q.I IQ >. >o,jJ ctl tJltnm~ ), \.l lol tf.l 'C III III ..... ,jJ 3 ltI ..... ctl Ql I'll 0 ~tf.lCltn Q o o .. .-4 ~ I/) .. \.Q o N o o .... .. .... \.Q II) .. N N o Itl \0 .. .-4 \.Q o .. M M o In N .. N 0\ o .. M N o \.Q 0\ M \D .., .. I"l N o \0 M ..' CO N CO l""I II) o CO \0 .. M M II) .. o II) . .~c '. . ., .t", .. ~ , , ,"',~ ...,.. '., . .(_.......,.D,.,...,....... Y c,; , ,......". _. RG ,q c. MEMORANDUM TO: Mayor and City Commission mOM: Tina Wilson, Budget Director t! COPIES: Betty Deptula, City Manager Pamela Akin t City Attorney Cynthia Goudeau, City Clerk SUBJECT: Commission Changes to Capital Improvement Ordinance #591,4-95 DATE: September 6, 1995 The Commission requested a change to the 1995/96 Capital Improvement Program project for the District Parking Plan at the worksession on Tuesday, September 5, 1996 reducing the project budget to a total of $100,000. Because the proposed budget has already been advertised, this change must be addressed as an amendment to the Ordinance at the public hearing tomorrow night. I have prepared the attached "Motion to Amend" for your consideration. . If you have any questions, please call me at 462-6945. ~ i ~l....<.:' . ,. .....1 " ..~, ': . t ~..:' . ~ < ., ;:' ~~~:~!~tt;':~~~~~';)~~r':":,'~'~' :c, t''''".c c >'i~ .....~ .... r, .., . > '. ~ :", . .'. " " ..':...\ ..: ....,/. ~ I. .,' . ! . I.. I~, . MOTION TO AMEND Capital Improvement Ordinance Ordinance No. 5914-95 , '.1 " To amend the proposed Capital Improvement Project for the District Parking Plan, reducing the , .. 1995196 fiscal year funding from $230,000 to $100,000, and reducing the cumulative six year total of the project from $690,550 to $100,000. '. . 'I I' : I II i I I '.\ .__...._H.1' ..--. ..._-:.. ~ ~ ... ~f"'..o OF .. tlvt....~'..... , I- I I- I- ; '. R~:~~/;}' j i t ) COPIES TO: COMMISSION 09/01/95 15:48 '&8135307607 PORPOISE POOL SEP 0 1 1995 ItI 0021004 PRE:SS CLERK I ATTORNEY CITY OF CLEAR WATER P. O. Box 4748 Clearwater, Florida 34618-4748 City Commission MEMORANDUM: TO: Betty Deptula, City Manager FROM: Fred A. 'Thomas, Commissionet DATE: September 1, 1995 RE: Bayview Neighborhood .........*****.***................. $***........*****.************...*..*... Attached is a fax that I mistakenly indicated came through the commission mail. This letter was faxed to mc; therefore, I am requesting that it be put in the Public Record and become a part of our Work Session Item CA 1 and 2. Further, do to this new material on the subject matter, I request that the Second Reading of Ordinance #5741-95 and #5742-95 be ~ontilU1ed for 30 .dw. FAT/rk 00/01/05 15:40 , '8'8135307607 PORPOI SE POOL ill 003/004 '- Q" (f~' OF TRANSPONTA'fION tltll c. W4)u 't~("'~r ,/ -~- -~ ,I4U" .' . ItLORll)A -;- ~ l.U.'10!l ",II U bil~l'JU,1I D1l1trJol: Sevan AOOQS~ Managoment '-l~OO 11201 n. Hftleol~ HoRinlay Tftmpa, ~lorido 33612 O.r . Aug'-lst 1, 1995 Josoph J, ~ubicki Dir~otor of TrbnGportation SG~vico$ ~in9 EnqinQer1n~ Assooiates, I~o. ~49Ja5 U.S. nignway 19 No~th Clo~rwatGr, Flo. 3~362J R9: . SBC'lIJ:OJf }to. : S'l'ATn ROAD : l1ElUIXT HO. . l:'ROJ1::C1' !iM!fl1 15040 GO NA - PrQ11z1nary ~lnn Fins. St:at5,tn."South Glde SR 60. 1000 of naYRida Bridge - rQd~YQlopment re. Weul;. ,. /-... Uont.' t<lr KubiCkit . 'J\h;l8 lottE\r is in l?o11()w-up to our l\iflsti"9 and revicW' of your propoeal and alte plens prosentod on JUly l~, 1995. We have oblOiarvel.1 cGrtQ.in i tOkns that preBont cont~icta tlw t ltlE\ would 1 il:.o to tn4jrll3 to YO\lx' ~t.t~l\i:1on. !t'hoy rlX'e. an COlloWlIl :I. . . ^ l1:houUh 'the ga...~~ 1.ne pump;. hav" bean t'eR.~l:'nn~od on B1t~ to aftora ~ ~G~tar fl~w Of trafficr thB site ciLcul~~!~n is Gt~ll caveroly oonstr~lned And oould create a. yohiC':lo ba.o)~ .up on SR GO. 2. The Dopat'tr.tent. W\dm:~t.ftn(\B that the design ot the on~o slto is a result of cert~in Cl~~ ot Clea~wQter 8o~ln9 ood~g aha other reBtrl~tionc in'cfCeot over ' ~h10h nGither the app~ioant or ~he Department hos Qontrol. Uoi: wlthDt.sndil'l9 the G;pove, t;ho. pJ;OpObtm'l\Cc;l~SQ cOnhoctionG ns re~ontigu~d fall to meat tbe reQuir~~entG ot RulQ cnaptor 14~9?003 for hocogs C~Q~~ V b!9hWoY~1 Qn~ tho oorna~ olearanoe re~UirGn6nt of ~)O Y\;. f\)): fUll aeO$gs to SR 60. 'In tn2dit1on, 'th<a ncco:'i~ paint to nnyuiow Avenue does not. provida oaf-a. (.~C.:Jl'het" clcnranoo for tra~t1c turning loft into tho ~i~o. 3. I' I\a l\lthtlugh t.ho c:h.Lvgw1\Ys. hliva bOatl 1:'040 nigl\ctl 'to \:h~ :}.o root wi4ch, ~hQ DQpa~t~Qnt does not fool thA~ ~hl~ a~equctely tQ&olvos thf;! oVerall C)perat:Lo>n~l })tOl.llElll\~~ that. would continuo to hinc1el" t:ba ~!;;l,etoa ..<<1.Iu'1._ _ - .. ~ -.' - oiroulation of the rid.te,' -.. . - . . - ::._____. ..- - :-.----,-. --- - -------.- ,.. w ......-.. - . .... ..-.. .. ..-....--....-.. _. '"_... ...... ~ . ,.._ ....~...__.._...._. h.... r-" ~~__ ______-- __ 11I.6.; J'lll .\'<. . ~!'!'1""'l,' r; r. r--. I. ! 00/01/05 15:40 . . ..' '8'8135307807 PORPOISE POOL "'" ~ " Fine, 8/1}'195 poge 2 :tt. ia 'tho I)OpBrtnC?n~'s opinion thD.t. tho alt.o radevalopment can ba acco~pliQhod QU r~u~irea by the.CitY ))ue that the proposod a~~s5 modlt~cncicne.wil1 not provido a eolution to tb9 satet~ anu, . opetQtion oonOOrrts. ~nar4fotQ, any'vaiver of a~oeB$.d~si9n Q~ otbe,l" a.ceeOG ok"itQlrla i~ not. justified.. 'It t.be:z:e D.1:Q no uodif1cat:l0J1G mado to the G)(isting acoatSl~ connoctionfJ Md no c~nBt~uotinn is porfo~~Qd in tho FDOT right-of-way, nQ Aecoss COJ~oat1on p~~~it is r~quired. ~hould thare be any o.dd1tionrtl qU81lt.ions, please do not hQuite:t.e to contaot thiG offico. . eJ.ncel:el)' , . ~w.~~ Alan L.Gl1brg~son,P.E. n15tt'lol; Fam:S:h./Ac06SfJ UanagQJll9nt En9 ineel' " flJ004/004 m .~~..., ,~., . ...~ Re.:::. --41- ;;(0 or d s . :;-f7 '-I J -15 C I T Y 0 F C LEA R W ATE R 5'l Lj a - 9 5 #";< I Inbrdllpartment Corr'lpondenCD 9.7.'15 TO: FROM: Elizabeth M. Deptula, City Manager Scott Shuford, Central Pennitting Director 0 S Meador Rezoning - Compliance with Standards for Approval SUBJECT: COPIES: Kathy Rice, Deputy City Manager Bill Baker, Assistant City Manager . Pam Akin, City Attorney Cyndie Goudeau, City Clerk Richard J . Baier, City Engineer John Richter, Senior Planner Etim Udoh, Associate Planner DATE: August 25, 1995 i I I ! { I 1 I ! I i \ I I j There was considernble discussion at the August 17, 1995 City Commission on the Meador rezoning case as to whether the proposed rezoning and land use plan amendment complied with established City of Clearwater standards for approval. While the staff refers to these standards in considering rezoning and land use plan amendments, in the interest of brevity, we do not specifically provide a statement about compliance with each individual standard for approval. However, in the case, given its legal ramifications and heightened public interest, I do feel that it is appropriate to provide you with a point-by-point consideration of these standards for approval. Sec. 36.066(5) - Standards for approval for Land Use Plan amendments (5) Standards for approval. The following standards shall serve as the basis to evaluate any requested amendment to the land use plan and no amendment shall be approved unless it comports with all of the enumerated standards: (a) The amendment will further implementation of the Comprehensive Plan consistent with the goals, policies and objectives contained in the plan. Despite some efforts Oil the parl of the oppo1le1lts to the rezo1li1lg request to i1ldicaJe tltat tlte proposed rezoning is 1I0t consistent with the City of Clearwater Comprehensive Plan, stqff 110les tile followillg: .. 11lere is riD preclusion anywhere in the ComprellellSive Plan faT this or similar actions illVolvillg small parcels of properly. , - MC.1dor Proposcd Rczoning/Land Usc Plan Amcndmcnt August 25, 1995 Page -2 - ... Goal 1 oj the Comprehensive Pltl1l indicates tllOt compatibility between hUld IIses is to be encouraged,- staff believes tltat lite proposed rezoning substantially increases lalld use compaJibility due to the major cOllcessiOlls OIl tlae part of the properly OWlzer with regard to buffering, retention, driveway design, tree protection, floor area ratio, mid other site desi1J11 issues which exceed the City's developmelll stmldards. ... The proposal does not cOllstilnte strip commercial development under Policy 3.2.3 ojthe Comprehensive PU1Il sillce the policy deals with lilture commercial developmellt and the site is existing,' conversely, it should be noted that Policy 3.2.3 states that sufficient depth of properly should be provided ill order to accommodate commercial IIses wId that land use compatibility issues need to be considered. Sttiff believes tltat the proposal addresses these important components of this Comprehensive Plm, policy. 11,e policy states in full (emphasis added): 3.2.3 Commercial land IIses shall be located aJ the intersection of arlerial or collector streets Olld $hould be sited ill sllch a wav as to minimize the introsion of off-site impacts into residential Ileighborlmods. New plats wId site plans slaall discourage the creaJion of "strip commercial" :times by insuri1lC that adeqllaJe lot dentlls are mailltained and by zoning for commercial developmellt at major illtersections. .. With regard to historic preservation, the Bayview area is not listed anywhere in the Comprehensive Plall as aJl area of significant historic character. However, Ollr code provides an Historic District Overlay District in Division 33 of Cllapter 40 of tlte WId Development Code wltich can be applied to areas havillg historic character. We are considering applyillg this /0 all or portions of the Bayview neighborhood, now that the area has been surveyed. ... Policy 22.4.7 of the Comprehensive Plan that states that the City will ''protect tile urban forest from destrnctioll OT disturbance due to inappropriate proximity to incompatible laJld uses through the sile platl review process. " This has clearly been done ill this case through the site plan requirements to preserve the tree Catropy. .. Policy 2.4.2 of the Comprehensive Plan states Ihal: "Neighborhood preservation aJld infill development shall be encouraged by mailllenance and upgradillg of public 100ld private properly." Given the Si1J11ificmlt improvements to tltis site over the current situation in the areas of bufferillg, landscaping, stonllwater retention, driveway arrangemellt, etc., it is clear that this policy is being complied with. ~ ,"'. Meador Proposed Rczoning/L'lOd Use Plan Amendment . August 25, 1995 Page -3 . (b) The available uses to which the property may be put are appropriate to the property in question and compatible with existing and planned uses in the area. As noted above, the proposed development plan for the property greatly improves tile compatibility between tlris land use CllId Ille surroundi"g /mId IIses, especUdly tile residential uses to tire soutll, east and west. Bufferil,g, stonnwater retention, tree protection, driveway desigtl, site lighting, floor area ratio, cmd otller site design controls will make tile proposed new stnlcture significcUltly more compatible with sUrTOlInding land IIses. (c) Sufficient potable water supply and facilities will be continuously available to serve the property. 71lis stm,dard is met. (d) Adequate sanitary sewer facilities, including treatment capabilities, will be continuously available to serve the property. 71,is standard is met. (e) Sufficient traffic-carrying capacity will be continuously available to serve the property. 711e level oj service (LOS) on GIIlf-to-Bay BOlllevard ill the immediate area oj tire subject properly is "B". Infannation was presented at ti,e Commission meeti71g tlzat the FDOT LOS on Gulf-Io-Bay Boulevard betwee" the Bayside Bridge and U.S. 19 is "F". 11,is low rallki"g by the FDOT is most likely due to tlze "bottlelleck" created at the Clearwater Mall/U.S. 19 intersection with Glllf~to-Bay Boulevard. Traffic flows smoothly al,d freely in front of the subject property, however, so traffic LOS is not judged to be a problem. (0 The amendment will not adversely affect the natural environment. 17,e natural environment is protected more fully finder the proposed developme"t plan/land use plan amendment through the preservation of trees, the provision of stomlwaJer retentioll in excess of City stw,dards, Wid the expediting of pollution clear, up. (g) Adequate public facilities. such as schools, parks and libraries, will be continuously available to serve the property. 11lis proposed commercialllse will 1I0t make sigllijicwll demands Oil these public facilities. Meador Proposed Rezoning/Land Use Plan Amendment August 25, 1995 Page ~4 - (h) The amendment will not constitute a grant of special privilege to an individual owner. As clearly stated by tlte City Attomey at tlte August 17, 1995 Commission meeti1lg, lto special privilege is granted ill tltis case. (i) The amendment will not conflict with the needs of the neighborhood or the city. As noted under ilems (a) and (b) above, the IIse will increase compatibility with tlle surrounding neighborhood. In addition, tile use will substantially improve vehicular safety at this location Oil Gulf-to-Bay Boulevard due to tile modificatioll of driveway design to meet City stamiards,. the existing driveway design/gas pump and building location is considered extremely substandard mId call cause vellicular queuing into Gulf-to-Bay and create a sight distance problem for motorists. (j) The amendment will not adversely or unreasonably affect the use of uther property in the area. Again, the proposed amendment will increase compatibility with surrolmdillg property. (k) The amendment will not deter the improvement or development of other property in accord with existing land use plan classifications and applicable development regulations. Tile proposed amendment will not negatively affect the deve/opmellt or improvement of other property elsewltere in tlte City. Sec. 40.675 - Standards for Approval for Rezonines (1) The available uses to which the property may be put are appropriate to the property in question and compatible with existing and planned uses in the area. Tile three allowable uses under the proposed reuming, as govemed by the development plan for the property, improve the compatibility between tlte use over the existing situation. Staff Jmds that the use~ aTe appropriate mId compatible. (2) The numerical and dimensional development requirements contained in chapter 40 which govern the development of the property will sufficiently safeguard the integrity and character of the area. .t\>.: Meador Proposed Rezoning/Land Use Plan Amendment August 25, 1995 Page -5 - n,e numerical (Uld dimensi011aJ standards imposed by tlte proposed reumi1lg have bee" specifically designed to improve the irrtegmy and character of the area by preserving tree canopy, limiJing site lighting intrnsi01J, increasi1lg buffering, improving lmldscapi1lg, relocating an unattractive dumpster, expediti1lg poIlutioll cle01wp a1ld providing vastly improved stonnwater retentio1l. (3) The amendment will not constitute a grant of special privilege to an individual owner. No special privilege is granted to an i1ldividual owner under this proposed rezoni1lg. (4) The amendment will not conflict with the needs of the neighborhood or the city. Tile proposed rezoning improves compatibility with the surrounding neighborhood and posiJive{v addresses public safety m,d appeara1lce issues of concen, to the e1ltire City. (5) The amendment will not adversely or unreasonably affect the use of other property in the area. TI,e proposed ame1ldment will not negatively affect the developme1lt or use of otlrer property elsewhere in the City. As 1loted elsewhere in tlris memorandum, the amendment will greatly improve compatibility with the surrounding neighborhood and wilh citywide appearance al,d safety objectives. (6) The amendment will not defer the improvement or development of other property in accord with existing zoning and development regulations. n,e proposed amendme1Jt will not 1legatively affect improveme1lt or developmelll of other property in tire vicinity or Citywide iftllese properties are developed in accordance witlr existing wning m,d developme1lt regulatio1ls. (7) The amendment will not adversely burden public facilities, including the traffic-carrying capacities of streets, in an unreasonable or disproportionate manner. Tllere is 110 adverse burden ofpllblicfacilities IInder tire proposed W1lillg amendmellt. In fact, in a Illlmber of areas, especially stontlwaler relenti01l, pollutioll cleanllp alld trqfflc safety, tl1e proposed amendme1lt grea11y improves tire jllnctioning of public jacilities in litis arca. (8) The district boundaries are appropriately drawn with due regard to locations and classifications of streets, ownership lines, existing improvements and the natural environment. - " T' Meador Proposed Rezoning/Land Use Plan Amendment August 25, 1995 Page -6 - ,. Altltougl, tltis proposed planned developmellt is relaJively small, sigrlificamly below tile four acre minimum established in the land development code, its bOlmdaries are appropriately drawn with regard to the Stlr1Vlllldillg properlies, streets, existillg improvements and the natural ellVirorlmenl. n,e proposed amelldmellt protects alld preserves nmural features, especially tree canopy, while improving, to a great degree, tile potentuu negative effects to ti,e "atural environment assocuued with the existing 011- site pollatio1l and completely inadequate (based upon c"rrellt standards) stonnwaler retention that exists at the current time. (9) The amendment will result in enhancing the health, safety or welfare of the citizens of the city. The proposed amelldmellt expedites pollutioll clemmp, gremly improves traffic soJety, provides for stonnwaJer retention in excess of City st01.dards, minimizes "trespass" from light sources located Oil the properly, mId improves buffering mId /aJldscapirzg. (10) The amendment will further the expressed purposes of this land development code. See discussion under Sec. 40.003 below. (11) The amendment will not in any way deter implementation of the comprehensive plan. As noted ill the discussio1l under Sec. 36.066(5)(a) above, the proposal is cOllsistellt with tI,e City of Clearwater Comprehensive Plan. Sec. 40.003 - Purpose of Chapter - Zoninl: (l)(a) Protect and provide for the public health, safety and general welfare of the people of the city; As noted above, the proposed development will sigrlijicalltly promote public healtll (expediting pollution clelUlUp), public safety (driveway design, provision of sidewalks), and the gelleral welfare (promotion of tile City's appearallce alld safety objectives). (l)(b) Guide the future growth and development of the city, in accordance with the comprehensive plan; See comment under Sec. 36.066(5)(a) above. (t)(c) Provide for adequate light, air and privacy; secure safety from fire, flood and other damage; prevent overcrowding of the land and undue congestion of population; and improve the quality of life for the citizens of the city; Meador Proposed Rezoning/Land Use Plan Amendment August 25, 1995 Page ~7 - The proposed development protects surrounding property 'sfrom site lighting "trespass, II provides extraordi1Jary stom,water proteetioll, establishes a floor area ratio of ollly approximately one sixth of the maximum FAR allowed in the most residentially- compatible "standard" comrne,'cial zoning district (eN/maximum FAR of 0.3), and improves Iimd use compatibility betweell the subject properly and the surrounding neighborhood. (I)(d) Protect the character and the social and economic stability of all parts of the city through the establishment of reasonable standards which encourage the orderly and beneficial development of land within the city; Land use compatibility is significantly improved w,d specific buffering and lighting restrictions are placed on the development to mitigaJe its impacts ill order to protect the character, social stability and economic stability of this area of the City. (l)(e) Protect and conserve the value of land throughout the city and the value of buildings and improvements upon the land, and minimize the conflicts among the uses of land and buildings; The proposed development will not ollly improve the vaIlle of tlte applicant's property, but, through increasi1lg the compatibility of the applicmlt's properly with the neighborhood and the development requirements of the City as a whole, properly values will be protected m,d likely increased. (1)(f) Provide the most beneficial relationship between the uses of land and buildings and the circulation of traffic throughout the city, with particular regard for safe and efficient vehicular and pedestrian traffic movement; Public safety in the area of traffic circulation is greaJly improJ'ed by the driveway design of the proposed development and "0 level of service impacts Oil a4joining roadways are anticipated fro", tlte proposed developme1lt. (l)(g) Preserve the natural resources and aesthetic character of the community for both the resident and tourist population consistent with the city's economic underpinnings; The proposed' developmelJt's protectioll of tree cmlOPY, creatio" of extraordinary stonnwater protection, initiation of a substantially-expedited POIIlltio1l cleanflp, relocaJion of OJlrlllaJtractive dumpster, and complimlce with City IOJldscapillg and openespace requirements are all featllres of tile proposell deve/opmetll that address this purpose statement. Meador Proposed Rezoning/Land Use Plan Amendment August 25, 1995 Page -8 - (1 )(h) Provide for open spaces through efficient project design and layout that addresses appropriate relationships between buildings on the project site and adjoining properties, including public rights-of-way and other public places; Tire proposed zoning amelldmenl establishes buffers and open spaces ill project design t!tal results in tire presel1latioll of tree canopy mId establishment of signijicm't buffers betweell existillg residential developmellts. City site developmellt landscaping standards will be met or exceeded by the proposed development. (l)(i) Protect and improve the quality of water resources and wetlands in both interior and coastal areas and preserve floodplains, drainageways, and other natural areas having beneficial hydrological characteristics and functions; Cleanup of existing pollutioll is expedited under the proposed amelldment. In additiOlr, on-sue stonnwater management is significtultly improved and importmrt tree CtuWpy is preserved. (2)(a) Establish zoning districts of a size, type, location and with standards that reflect the existing and desirable characteristics of a particular area within the city; Tire scale mrd condiliolls associated with tltis zolling amelldment are specifically illtended to minimize the perretmtiolz of commercial activity into the Bayview neighborhood wlzi/e allow;,zg reasonable commercial use of the subject property. The proposed Wiling district is sized, "typed, It WId located ill a manlier to intended to greatly improve land use compaJibility with sU1TOu1Idillg properties while "ot establishing OIJY precedentfor u"desirable lalld use chmlges Oil s1l17'Ourrdinc properties. (2) (b) Establish pennitted and conditional uses correspondent with the purpose and character of the respective zoning districts and limit uses within each district to those enumerated as pennitted uses and conditional uses, respectively; \ Uses for tlris particular development will be limited ullder the proposed rezoning to three allowable uses. These IIses are judged by staff to be compatible to surrounding properties. (2) (c) Establish use limitations for specified uses consistent with the zoning district in which they are allowed and the particular characteristics of such specified uses; Use limilaJions are established for tlte properly tllrOligh site design alld idemijicaJioll of only three pen/lilted IIses for tire properly. Meador Proposed Rezoning/Land Use Plan Amendment August 25, 1995 Page -9 - (2)(d) Enumerate those specific density, area, width, depth, height, setback, coverage and like requirements for each district, and to make appropriate distinctions between categories of use within districts, based on the general pmposes of this chapter, the comprehensive plan, and existing and desired community charncteristics; See comments "nder See 40.003(2)(a), (b) and (c) above. See also comments under Sec. 36. 066(5) (a) above. (2)(e) Coordinate the provisions of this chapter with those corollary provisions relating to parking, fences and walls, signs, minimum habitable area and like supplementary requirements designed to establish an integrated and complete regulatory framework for the use of land and water within the city. The overall sUe design for this proposed rezOIling addresses tlte issues covered under this subsectioll i" a mfl1mer that greaJly improves compatibility with the surrounding neighborhood, the nmural enviromllent and the desired developmellt patlem for the entire City. The above is a lengthy enumeration of the staff's analysis of the proposed rezoning and land use plan amendment in accordance with the standards, for approval established in the land development code. As noted at the outset, we do not generally provide a point-by-point analysis, but in this case, it does seem necessary. There are other issues raised by the public or the City Commission members in regard to this site development which had not been covered in my comments above. In particular, it was stated that there was some unusual level of pollution of public aquifers in this area due to this project. For your infonnation, most facilities in our City which dispense gasoline products contain some level of on-site pollution. Only facilities which have been developed relatively recently will have the necessary safeguards to address incidental or accidental transport of polluting materials in accordance with currently accepted professional standards. It is a common practice in the City, County and State to allow construction on low level contamination sites as long as cleanup is commenced. The Checkers restaurant at Belleair Road and Missouri Avenue is an example of a City development where cleanup continues a considerable time after the onset of business operation. In the case of the subject property, not only will cleanup be expedited under the proposed development plan, Pinellas County Health Department testing of Mr. Jack Alvord's well in the area indicates no unacceptable levcls of contaminants that would precludc Mr. Alvord from utilizing his well as a potable watcr source. This is likely due to the geology of the area which includes a confining layer of clay or othcr material which docs not allow potential pollutants to enter the aquifer at this location. It should also be noted that, in the event that somc level unacceptable levcl of pollution does occur to Mr. Alvord's well, there are State funds available Meador Proposed Rezoning/Lnnd Use Plan Amendment August 25 J 1995 Page -10 - to assist him in tying into an available public water supply or to clean up Ids well as judged appropriate by State and County regulatory authorities. There is a City of Clearwater water line in the immediate vicinity of Mr. Alvord's house to which he could connect. Another issue involves precedent - Will approval of this request result in the City having to provide similar commercial zoning for other sites on Gulf-to-Bay Blvd? The City Attorney effectively answered this question at the August 17, 1995 Commission meeting. In additionJ the staff report included in the Commission agenda item states: "There are concerns about this action being regarded as precedential for other nearby properties. Staff wants to clearly indicate that it supports this particular change only because it resolves a difficult site design problem emanating from the existing zoning line and structure location. Consequently, we are supporting this as a solution to a very site specific problem. II It is staff's continuing position that the proposed development constitutes a very reasonable use of the property given the current substandard development of the property, including a very insufficient depth of commercial zoning (approximately 25 ft. in one comer) from the second .. highest volume thoroughfare in the City, Gulf-to-Bay Boulevard. Finally, I must say that while I recognize the multitude of emotional feelings of the surrounding neighborsJ I feel City staff has done an outstanding job in addressing all valid concerns relating to this development proposal. Staff has taken a detached, professional approach in dealing with development issues associated with this site, has spent untold hours addressing each and every concern raised by the surrounding property owners, has cajoled and demanded specific development concessions from the property owner, and has otherwise conducted itself at a highly professional level, resulting in what I feel is an extremely beneficial development plan for the applicant, the surrounding property owners, and the general public. I know you are in agreement with this last statement. I hope that this memorandum will assist the Commission in coming to the same conclusion. Should you have questions or comments, please contact me. SS/db MI!AJ'lMat.s.~ ORDINANCE NO. 5741-95 AN ORDINANCE OF THE CITY OF CLEARWATER. FLORIDA. AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY. TO CHANGE THE LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY LOCATED SOUTH OF GULF TO BAY BOULEVARD BETWEEN BAYVIEW AVENUE AND MEADOWLARK LANE WEST OF McMULLEN-BOOTH ROAD. CONSISTING OF PART OF LOTS 1 AND 2. BLOCK 3. TOWN OF BAY VIEW A/K/A McMULLEWS BAYVIEW SUBDIVISION, AND THE SOUTH 1/2 OF THE VACATED STREET ABUTTING THE NORTH SIDE OF THE LOTS, WHOSE POST OFFICE ADDRESSES ARE 509 BAYVIEW AVENUE AND 508 MEADOWLARK LANE. FROM RESIDENTIAL URBAN TO COMMERCIAL GENERAL: PROVIDING AN EFFECTIVE DATE. WHEREAS. the amendment to the future 1 and use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable. proper and appropriate. and is consistent with the City's Comprehensive Plan: now. therefore. ~o BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER. FLORIDA: I i ! J f j { I. t Section 1. The future land use plan element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property as follows: Land Use Cateqory From: Residential Urban To: Commercial General Section 2.. This ordinance shall take effect immediately upon adoption. subject to the approval of the land use designation by the Pinellas County Board of County Commissioners and subject to a determination by the state land planning agency or the Administrative Commission of the State of Florida. as appropriate. of compliance with the applicable requirements of the Local Government Comprehensive Planning and Land Development Regulation Act. pursuant to 5163.3189. Florida Statutes. The Director of Central Permitting is authorized to transmit to the Pinellas County Planning Council an application to amend the Countywide Plan in order to achieve consistency with the Future Land Use Plan Element of the City's Comprehensive Plan as amended by this ordinance. Property See Exhibit A attached. (LUP93-43) PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED August 17, 1995 Approved as to form and legal sufficiency: m ~~, 1/1 ame a . ~kin, City Attorney Rita Gar'vey, t~ayor.Commissioner Attest: Cynthia E. Goudeau, City Clerk " ,,0 . ., . " :,'. :,. ,I. . , . '. , ,', '. .... f~"l"~...... . > c 'c ."'. ~. ,'.'.,..,. ~ . .. . ~ t ' 1', . . ~ ' .' "/ '~.. . . \'..t . ./"'.'" I'. .' ! . I. , . !.c ! .,' LEGAL DESCRIPTION Lots 1 and 2. Block 3. Town of Bay View Subdivision a/k/a McMullen's Bay View Subdivision, except for that portion of said Lots 1 and 2 South of the following described line: Beginning at a point on the East right,of-way line of Bayview Avenue lying 75 feet Northerly of the Southwest corner of said Lot 2 and going Easterly to a point on the West right-of-way line of Meadowlark Lane. said point lying 50 feet'- Northerly of the Southeast corner of sai d Lot 1. together with the Southerly 1/2 of the unnamed vacated right-of-way lying to the North of and adjacent to said Lotsl and 2, according to the plat thereof. as recorded in Plat Book 6. Page 23. public records of Hillsborough County, Florida. of which Pinellas County was formerly a. part. I !,~ . ".; II,: " . EXHIBIT A LLLlU ~f"I' .,( .6 I~ 'l -12 11 19 I II' Acnn....EHT 5H 6-1107 1.l/01 "0 , 1.;;,:';"1:-'..:.:f.. ."'::::~"'ra:=-~" . '__, JJI 'oJ 1"" lJ') o '- ..... 14/05.3 ACREtl.lEIlT 5H4-e07 ~C '2:li>- 21J 14/06 14/07 TRAVEL TRAILER C 2.1/02 PARK ~ <:) ., ... ~ I ot -<~ <:) <:) to- <1l fl ~ GvL F TO o ,... GULF GUlf TO BLVD o 10 r .3 &J02-1no 230 o 'n 7 8 1:)9 260 .... 2062 32/02 PI 2Jj PROPOSED LAND USE PLAN AI'J1ENDMENT REVISGD oL{ 14q5 OWHfR APPLICANT MEA\JOP.... R R LUP93-l{3 TR PROPERTY DESCRIPTION PA- P..T LoTS t';:,"3 ~ L \L ~ I ~ 1/2... vA<- ...;-r M c.. M UU- G ~ - B. r:JYV I EuJ 51..916 " . . LAND USE PLAN FROM A ES \ D E.NTI A L uRBAN TO c.. 0 m tVI e ReI'" L- G <::rJ E: IF( A L o,~, ACRES I PLANHHJG IInd ZOHI~40 OOAno CITY COM...19SIOH SEe Tl0H \G TO 'N H S II I p, "2 q a AAHOE \6 E ATLAS P....OE '"30l A " .-{'of . .. f2u.{J' 9/11'1r- .:-!J;u!Jtp lT~M /124<1 . (Cont'd from 03/02/95l Oed.' 1/ ~753-9S' Relating to Downtown Dovelopment Board; amending Sec. 2.150 to remove the power of the Board to receive proceeds of certain ad valorem tax; repealing Sec. 2.151 which authorized the levy of ad valorem tax; repealing Sec. 2.152 which provided for millage limitations Commissioner Fitzgerald read his March 15, 1995 memorandum, requesting this item be continued for 30 days, pursuant to City Commission Rule 12. because ho felt this decision was consequential and should be made after the planned Downtown Development Board (DDS) retreat. Commissioner Thomas moved to deny Commissioner Fitzgerald's roquest and offered an amendment to Rule 12. There was no second. Commissioner Fitzgerald requested a point of order. He stated his request was made under an existing rule and changing it at this point would be out of order. He did not object to discussing a change to Rule 12 but noted Agenda Item It 24a was being addressed. He suggested the proper time to discuss changing Rule 12 would be during Agenda Item #42, "Other Commission Action." Mayor Garvey questioned how a rule could be changed in the middle of a meeting. Commissioner Thomas stated this issue regarding the DDB has already been delayed several times and felt further delay was political. Commissioner Thomas Questioned if he had the right to make a motion to change Rule 12 at this time. The City Attorney said changing Rule 1 2 is not listed on this meeting's agenda and the iules would have to be waived for him to bring up this item at this time. Commissioner Thomas moved to waive the rules regarding the normal agenda item process. The 'motion was duly seconded. Commissioner Fitzgerald said it was ironic that Commissioner Thomas was requesting to change a rule he had aided in instituting. He said this change is to preclude the continuance action he had requested. Commissioner Fitzgerald expressed concern that this change of rules seemed to fit personal desires. He felt the proposed action is inappropriate because the rule is spocific and the action being pursued by Commissioner 1:homasw.ould...noJonger perO'1it tnj':l rnmmic::c::inn tCLfol1a.w....tbe...ruJe_tbat.allows a Commissioner to request a one-time continuance of an item to a date not to exceed 30 days. Commissioner Fitzgerald felt this request for a rules change was made because of Commissioner Thomas' feelings regarding Item #24a. Commis~ioner Fitzgerald strenuously objected to changing rules in midstream as grossly inappropriate. He requested the Commission treat him with a degree of courtesy and respect his request. He stated his rationale for continuance is good. Action to rescind the DDB's taxing authority is irreversible. Commissioner Fitzgerald said this action reminded him of the Commis~ion vote to purchase the Sun Bank building two years ago when an incoming Commissioner took great umbrage at that action and wanted rules changed and actions reversed. He suggested mincc03c.95 20 03/1 6/95 (p yE g ) Commissioner Thomas was requesting the same type of action regarding Item #24a. Commissioner Fitzgerald indicated Rule' 2 stands and his request was based on th1s rule. He knew of no reason to change the rule to prevent this request. He reiterated that action to deny his request would be grossly inappropriate. Commissioner Berfield stated the Commission may be ablo to reach an agreement with the DDB in an amicable way. She referred to a briet paragraph she had distributed regarding a potential agreement with the DDB and Community Redevelopment Agency (CRA). Mayor Garvey said this recommendation does not answer the question regarding a Commissioner's right of request a continuance. Commissioner Berfield agreed but felt if the Commission addressed her agreement, the issue could be put to rest. Mayor Garvey noted the rule is the issue being addressed. Commissioner Deegan said the issue on the table is the waiver of rules. The City Attorney said, according to Robert's Rules of Order, the suspension or waiver of rules requires a 2/3's vote or 4-'. Commissioner Fitzgerald questioned if his request would be addressed if the motion passes. The City Attorney said if the motion passes. the Commission will consider Commissioner Thomas' resolution to amend Rule 12. Jf the motion fails, the Commission will consider Commissioner Fitzgerald's request and can address the resolution to amend Rule 12 during "Other Commission Action. II The City Attorney stated the motion is to waive tho agenda order and discuss Commissioner Thomas' resolution to amend Rule 12 before Commissioner Fitzgerald's request to continue discussion of Agenda Item 24a for 30 days. Upon the vote being taken. Commissioners Berfield, Deegan and Thomas voted "Aye"; Commissioner Fitzgerald and Mayor Garvey voted "Nay." Motion failed. (Super majority required.' Commissioner Thomas questioned if the Commission must comply with Commissioner Fitzgerald's request to delay discussion of 24a for 30 days. The City Attorney stated the way Rule 12 is written, the Commission "shall honor" the request. Commissioner Deegan requested discussion. He said the rule states the request will be honored for a one-time continuance not to exceed 30 days. He noted this was the third request to continue this item. Commissioner Fitzgerald said this was his first request. Commissioner. Deegan stated the intent of the rule was not to permit items to constantly be continued. He said ol'l~Y one-r-equest should be permitted. The City Attorney said to be clear on the Commission's intent, she reviewed the minutes and listened to the tape of the Commission's discussion of this rule at the two meetings when it was adopted. She stated one comment during the discussion when the rule was adopted addressed the issue raised by Commissioner Deegan. The City Attorney reported Commissioner Berfield had made a comment" . . . and each person could only ask once." The City Attorney stated this comment implied another Commissioner could request a continuance of the same item. Her interpretation was that the rule allows each Commissioner to continue an item once. This interpretation is based on a comment in the record at the time the rule was adopted. mincc03c.95 21 03/16/95 \' t~.L ~ Commissioner Thomas questioned if his resolution regarding Rule 12 is adopted at the end of the meeting, would he have the right to reconsider the ordinance at the end of the meeting. The City Clerk stated the itom can be reconsidered during this moeting it the request is made by someone from the prevailing side. The City Attorney stated each time a similar request for a continuance has been made in tho past, the Commissioner with the request has made a motion to continue and the Commission hils voted on that motion. Commissioner Fitzgerald moved to continue Agenda item 24a for 30 days. There was no second. Commissioner Fitzgerald stated the Commission has no honor. The City Attorney presented Ordinance 115753-95 for second reading and read it by title only. Commissioner Thomas moved to pass and adopt Ordinance #5753-95 on second and final reading. The motion was duly seconded. ' Joe Evich complimented the City Attorney and her knowledge and research of tho issues...He extended his appreciation to Commissioner Fitzgerald and Commissioner Deegan for their service on the Commission. Mr. Evich noted the DDS issuo is not City- wide. He suggested including in the DDS bylaws a requirement that businesses must continue contributing to the DDS if the taxing authority is removed. He said this change would permit taxing by choice and the DDB would not cease to exist. He suggested the DDS decide how to tax itself. Elise WintElrs, representing David Stone, referred to a discussion with Commissioner Berfield regarding a possible resolution that could be fleshed out at the retreat and includes cooperation between the CRA and DOE. The recommendation reads: The DDB and the CRA agree that the DDS will coordinate all programs, projects and promotions that relate to the downtown development plan with the eRA prior to implementation. Further, all programs, projects and promotions will be consistent with the stated mission of DDS to promote and market downtown and act in an advisory role to the City and the CRA. The purpose of this agreement is to use, in the filost efficient fashion, the resources of both the DDB and the eRA to further the purposes and objectives of each in the redevelopment of the downtown. Ms. Winters stated the agreement includes DDS's ordinance to which the DDB does not object. Coordlnatingls something the DOS has' been trying to do with the downtown partnership. She stated no DDB member objects to this solution. Ms. Winters, representing herself, said jf the taxing authority is removed, the DDB will face the following options: 1) Continue and try to find funding elsewhere. not realistic; 2) Become a non~funded advisory board to the City - if the issue is not resolved, another tiff could result in arguments regarding further amendments to the ordinance; 3) Fold up the DDS tents. this option does no good for anybody; 4) Create a totally independent organization ~ downtown cooperation would be lost; and 5) Legal option - lawsu,it. Dennis Henegar requested an answer to questions he asked at the previous meeting. It was indicated they were available for him. He said downtown property owners have paid this tax for 20 years and all thoro is to show for the more than $2.million mincc03c.95 22 03/16/95 <9vEIi) contribution to the DDS are large salaries. big titles, and no responsibilities. He expressed concern that the proposed Enterprise Zone encircles. but docs not include his business. Lillian Trickle expressed concern the City Commission was trying to destroy an independent board, in existence for 24 years, "to satisfy egos." She referred to the March 14, 1995 election, and said people are tired of the Commission's actions. She said she has served on the DDS for 15 years and has done everything she could to satisfy the City Commission. She said the same Commissionors will not be sitting on the dais after the next election. She stated DDS's recent election was perfectly legal. She said one party lost her board seat by one vote and is now "out to get" the DDS. She felt that person has been a poor loser. Jackie Henegar said nobody solicited her to get rid of the DDS. Hor business has paid this tax for 20 years. She said she represents 124 parcels of land in the downtown core tired of paying this tax. She said she has a copy of a letter mailed to the DDS in 1978. questioning why the DDS did not disband atter a 4.1 vote to do so. She said the board does not have to disband if it does not want to. She felt the DDS is arrogant and noted a total turnaround in attitude when the taxing authority was threatened. She does not want to belong to this board and suggested the DDB can raise money through membership. She requested removing the tax from those who do not want to pay it. Kate McCollough. DDS member, said what got her excited about working in downtown was when she heard about the Main Street approach and downtown partnership. She indicated she had told Commissioner Berfield she would go along with anything that is reasonable and agreed with the proposed agreement. She said if the funding is taken away, the board will go away, the downtown partnership will dissolve, and the possibilities will cease. Dan Lieter, DDS Chair. said if funding is voluntary, money will be collected from and burden the same pro-active people who already devote their time and effort to downtown. The rest of downtown will ride free on the backs of a few. He noted the board consists of unpaid volunteers who cannot also handle fund.raising chores. Mr. Lieter said the DDS has a role in the new downtown plan. He felt if the DDS is dissolved, the pIon .....ill be more difficult to realize. He spoke in favor of Commissioner Berfield's resolution. Alan Carlson said he owns property in the core area and ran a downtown business until two years ago. As a property owner. he did not recall ever receiving notice of the taxing authority. He felt the tax is unfair t;.Ind discriminatory and noted many downtown establishments have gone out of business. He said a great deal of bickering occurred at the DDS meetings he had attended. He was appalled at one expensive DDS plan to hire an advertising agency to attract Japanese tourists. He expressed concern that most of DDS's tax money goes to salaries. He said wonderful people have served on the DDS but questioned what they are accomplishing. He was miffed that lights and landscaping the DDS installed did not front his properties. He recommended repealing the DDB's taxing authority. Margaret Hyde expressed concern that Commissioner Fitzgerald was not shown the same respect he has shown the rest of the Commission. She said she believes in mincc03c.95 23 03/16/95 ;0,.,. democracy and that elected officials should listen to the people. She stated the people downtown voted overwhelmingly to keep the tax. Mr. Henegar said he did not vote regarding this issue. He did not think it was fair tor any citizens to threaten the Commission with their vote at the next election. Commissioner Fitzgerald questioned what Commissioner Berfield is proposing with her DDS/CRA agreement. Commissioner Barfield said she spoke with four DDS memuers who committed to abide by this agreement that would run DDB plans through the CRA before implementation. She was resentful of the threatening calls she has received and of those who threaten the Commission with their votes. She thought she had worked out an agreement. Commissioner Berfield stated she would never vote for or against anyone because of a political career. She stated remarks regarding the election were out of order and unwarranted. . Commissioner Fitzgerald said his reason for requesting a continuance of this item was to try to work out an agreement. Commissioner Barfield said the majority of the DDS have indicated they are willing to agree with her proposal. She agreed with Mr. Carlson that nothing has been done for his part of the downtown district. She said she has listened to "the people,lt as one person suggested, and worked out this agreement. She hoped the Commission and DDB can get to a point where they can work together and stop threatening elected officials. She said no matter what she does, people will be angry with her. She said she has taken four people's word that they will work with the Commission and address the concerns of everybody in the DDS district. Mr. Henegar saId four board members may have given their word but questioned what will happen after new board members are appointed in next year's election. Commissioner Berfield said this agreement binds all future boards. David Campbell expressed concern that the DDS spends a high percentage of their budget on employees. He questioned if this would be the case if the DDB raised their own funds. He questioned if this agreement-would change matters significantly and if the . funding method would impact the agreement. Commissioner Berfield said if the funding is stopped, the City would have no input to the organization. Mayor Garvey said if the funding source is repealed. the DDB would not have to abide by the agreement. Mr. Carlson apologized for downtown property owners who do not show up for these meetings. He said he has not received enough income from his properties in 10 years to pay his taxes. He questioned what the Commission would do with the funds if the DDS does not continue and suggested the Commission lower the millage rate. Bob Henion, downtown partnership volunteer. thanked Commissioner Berfield for her efforts to reach a reasonable solution. Joe Evich said if the City had voted its ballots regarding the continuation of the tax. this issue would not exist. The City Manager said several City properties are leased and taxed. The lessee pays the tax. Mr. Evich said the City pays some tax as property owners. He expressed concorn that the City waived his right to vote regarding the continuation of this tax and said tho City should have voted on this matter. mincc03c.95 24 03/16/95 LoVA1~) , ) Commissioner Thomas said threatening Commissioners is not part of a democracy. He said this is not an ego position and does not give anyone's ego gratification. He said he is Mrs. Trickle's best friend when he docs what she wants him to do, i.e. parking on Cleveland Street. He said watching the DDS waste money has become his problem. He said he has no problem as a Commissioner or CRA member in giving the DDB money. He said he was sick and tired of seeing the DDB "blow. taxpayers' money. He said the DDS has shown no responsibility to protect the taxpayers, He said he will support any future DDB action where the money comes from the general pot and goes to the promotion of downtown, not to personnel salaries. Commissioner Deegan suggested the question regarding the DDS's taxing authority should be resolved before the retreat so the DDS can address goals. He referred to Commissioner Berfield's agreement and noted the language is similar to the ordinance that clarified the OOB's duties and responsibilities. He questioned if the board did not follow an ordinance. how could they be trusted to follow an agreement. He referred to the argument that those who pay the tax voted to continue it. He noted the straw poll counted parcels, not people. Mayor Garvey said owners of 10 parcels pay taxes on 10 parcels and have a right to those votes. Commissioner Deegan said that is not how it works when. citizens go to the polls. Mayor Garvey pointed out this is the way it is set up with the DDS. Mayor Garvey said the proposed ordinance is offensive. She referred to "Whereas, the CRA and the DDS cover the same boundaries and were established for similar purposes, which purposes are now being accomplished by the CRA"; and said that statement has not been proven to be true. She said she would argue with "Whereas, since its creation the DDS has collected approximately $2-mHlion in taxes ... without substantial measurable accompiishment of its purpose of promotion and development. . . .. Slle said she disliked the statement, "Whereas. the DDB has been unnecessary and redundant since the creation of the CRA . . . .. She expressed concern with Sec. 2.150(1) which would permit board members to be sued with no funding. Commissioner Berfield requested the Commission consider the agreement, which is not a legal document. She said she has the word of four DDS members, the majority of the board, that they will abide by this document. Many downtown property owners are unhappy because they are not getting their money's worth. She requested the Commission unanimously agree to accept this agreement. She said many people have a right to be upset. Concerns about high salaries are being addressed. She felt it would be an injustice 'to not give this agreement a chance to work. She said a new City Commission will soon be seated and their concerns cannot be prejudged. Mayor Garvey questioned if Commissioner Berfield would vote against the ordinance if this agreement is approved. Commissioner Barfield said that was correct. Commissioner Thomas expressed concern that the Commission is being asked to take the word of the four board members which they have not kept in the past. He said the DDS and City Commission agreed on an ordinance outlining what the DDS would do and they broke their word. He questioned why they should be believed now. , Commissioner Fitzgerald questioned if Commissioner Barfield's recommendation was to vote "no" on Item I;' 24a and accept this proposal with the idea of giving it a chance mincc03c.95 25 03/16/95 .' , ' ;/ i :[ ~~~" , , t .. to work. Commissioner Berfield said if the DDS does not work with the City Commission and future problems arise. she would look to the Commission to address this issue again. The Mayor said she has been working with the DDS for years. She said there has been a great deal of commitment exhibited in the past few years and change that has been good for downtown Clearwater. Commissioner Fitzgerald requested the Mayor call the question. Commissioner Thomas said as a Commissioner-elect. he had requested the Commission not to buy the Sun Bank building and the Commission rejected his request. He suggested letting Commissioners.elect Johnson and Dallman address whether or not they agree with Commissioner Berfield's proposal and state what their position would be if the DDS breaks their word. Neither Commissioner-elect chose to address the issue. Upon roll call, the vote was: "Ayes": Deegan and Thomas. "Nays": Fitzgerald. Berfield and Garvey. Motion failed. ITEM 1125 - Soecialltems of widesoread Dublic interest ITEM #26 - Citizens to be heard re items not on the Aaenda David Camobell commended Community Outreach Manager Carrie Huntley for responding to his request that the time be displayed during broadcast of Commission meetings. He noted the importance of the running clock when searching through video tapes of meetings. The Mayor noted broadcasting the meetings was a new venture for the City. Mr. Campbell thanked Commissioner Deegen for his efforts. John Doran reported the Sunsets at Pier 60's 60-day trial period began March 1, 1995. He requested including this issue in the April 6, 1995 agenda. He thanked the Commissioners for attending Saturday's Sunsets at Pier 60 celebration. Tom Sehlhorst said he once asked for 100 new businesses in the Infill Commercial zone but was advised that was too ambitious. He said the Myrtle! Ft. Harrison area is in transition and 70% of the people live below the poverty level, unemployment is 19 %. and property values decrease by 3% per year. Only twO new businesses have opened there. All the infrastructure has been completed. He referred to a recent study that indicates the top need is district parking. He noted the Enterprise Zone was approved in the last election. Mayor Garvey said the Enterprise Zone still requires State approval. CITY MANAGER REPORTS CONSENT AGENDA (Items #27.32a) - Approved as submitted less items #27 and #32a. ITEM #27 . See page 27. mincc03c. 9 5 26 03/16/95 ., .. '. ,.' ~~?r-:~,t' 01,. ~ :~.~ .... (.:' ._f.. ./ \ " '.. .. ~..'. . - . , ...1-'.' . ....... ' '. . ., "'" ....: . ,. DATE . . " :;..... '-'I. , ?[,. iii'; '!'J-" . ..~ -'1 ro' . ~:. . r ~ 3~ J /. . ....:.. . /~\ \! 1 J ,1 1. 1 1 i AGENDA I ! \l q_ 1_ ClJl ITEM # I \ \ l I i ! i \ I ) : tY",;c,.. , " "" ORDINANCE NO. 5742.95 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA. AMENDING THE ZONING ATLAS" OF THE CITY BY REZONING CERTAIN PROPERTY LOCATED SOUTH OF GULF TO BAY BOULEVARD BEnJEEN BAYVIEW AVENUE AND MEADOVlLARK LANE WEST OF McMULLEN-BOOTH ROAD. CONSISTING OF PART OF LOTS 1 AND 2. BLOCK 3. TOWN OF BAY VIEW A/K/A McMULLEN" BAYVIEW SUBDIVISION, AND LOT A. BAY VIEW CITY SUBDIVISION, AND THE VACATED RIGHT-Of.WAY LYING BEnJEEN LOT A. BAY VIEW CITY SUBDIVISION, AND LOTS 1 AND 2. TOWN OF BAYVIEW SUBDIVISION. WHOSE POST OFFICE ADDRESSES ARE 509 BAYVIEW AVENUE. 508 MEADOWLARK LANE. AND 3009 GULF TO BAY BOULEVARD. FROM GENERAL COMMERCIAL AND SINGLE-FAMILY RESIDENTIAL 6 TO COMMERCIAL PLANNED DEVELOPMENT; PROVIDING AN EFFECTIVE DATE. :1\ . WHEREAS. the amendment to the zoni ng atlas 0 f the Ci ty as set forth in thi s ordinance is found to be reasonable. proper and appropriate. and is consistent with the City's Comprehensive Plan: and ~JHEREAS. the Ci ty Commi ss i on has determi ned that it is in the pub 1 i c interest that a Commercial Planned Development zoning designation is appropriate for the subject property even though the property contains a lesser area than four acres: now, therefore. - BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER. FLORIDA:" Section 1. . The following described property in Clearwater, Florida. is hereby rezoned. and the zoning atlas of the City is amended as follows: Zonina District From: (CG) General Commercial and (RS.6) Single-Family Residential To: (CPD) Commercial Planned Development Sect ion 2. The Central "Permitt i ng Di rector is di rected to revi se the zoning atlas of the City in accordance with the foregoing amendment. Property See Exhibit A attached. (Z93-54) Section 3. This ordinance shall take effect immediately upon adoption. contingent upon and subject to the adoption of Ordinance No. 5741.95. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED "\ Auqust 17. 1995 Rita Garvey, Mayor.Commissioner Approved as to form and legal sufficiency: Attest: Cynthia E. Goudeau. City Clerk Pamela K. Akin, City Attorney ','~ i' , .~: .:. I "~\"'1 "'. ~c ~ '..<.r~ , " .,~ ~" ~ I .' ., .. LEGAL DESCRIPTION Lots 1 and 2. Block 3. Town of Bay View Subdivision a/k/a McMullen's Bay View Subdivision. except for that portion of said Lots 1 and 2 South of the following described line: Beginning at a point on the East right.of-way line of Bayview Avenue lying 75 feet Northerly of the Southwest corner of said Lot 2 and going Easterly to a point on the West right-of.way line of Meadowlark Lane. said point lying 50 feet Northerly of the Southeast corner of said Lot 1. together with, the Southerly 1/2 of the unnamed vacated right-of.way lying to the North of and adjacent to said Lots '1 and 2. according to the plat thereof. as recorded in Plat Book 6. Page 23. public records of, Hillsborough County, Florida, of which Pinellas County was formerly a part: TOGETHER WITH: " i Lot A. Bay View City Subdivision. as recorded in Plat Book 9. Page 43. of the public records of Pinellas County. Florida. and TOGETHER WITH: The unnamed vacated right-of-way lying between said Lot A. Bay View City Subdivision. and said Lots 1 and 2. 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'-J- 12}l p, oJ . ../ 2 ~" #~, It1/oVv'4 H - IV ./ 'Jl - ')1 - - ....../ ~\04 ~' ". .. 1; f ~lL. ..!J.EI.. i:f~ IJO - /' lJ~ 2.'(. 101 ~ ao 'It.,,; i ~3 7~ 17 / IJJ 2JO ~ ViI "/NO \)~. .1,". ~;~ \..!.t.;... ~ , 1 00 '. ---, I .r' .' '. ~- ";:'H"~ '_A~JO. ,3~?_ 1'2 (3" 2JJ ---..l, .32 02 '1 J 0 ~ ~,\l^ ~. ~ :' . .'.~,1 f!:!V.~'n_-lf -... 'V IJ9 240 P I _i.'-; ? I .:'f:~..~~~~,t ~I ~ ~ ~I ~ Hl-13 ~ ~ 24'- c:- a . -- \~:., e II /10 "I ,11_ ~~_ _ .-. N .." 0 -..... 1.' 1053 --t loi/06 .... - ACRU:l./~JIT ~~ 5" 4 -IlO7 ~i ~cc~ ~ H~I,j VO GULF "\0 .. .- .-- 0 S. R. eo '(' ~07 TO .... ~ J ~ ...~". .% .~ .. '3-' ...0 ;( ...'1. %' rk ? ,~ " .y :% 0'1. 'or); ~ /.. '\::i" "," / Z ~~ I /~ :/ ,......... / /'j. /~ 'j.... z<: " ~ ...' '. 4JM~ l1a PROPOSED Rl:ZONING ~c=" I SE 0 ot.{ 11..\ q S- OWH!:':R APPLICANT MEf\.06V<.. 1 R Q n<.. . ZONING FROM · CG ~ R5-6 TO c P 0 PLA.NNING Ilnd ZONING OQAnD I ------ SF..CT10N \G TOWNSHIP 'Lg Ii R A '1 a E \6 z q 3- 54 PROPERTY DESCRIPTIOH . PAR. T LOLS l 'G 3 \ a L \< '3 M c. fY1 V t..L E tJ BAY V l E uJ <; v f) TR r\ c..T P. I 6A'Iv\EW c..ri"Y' A tJ 0 vA-C.A it:-D 'S'\R IS EI ~€TuJG6N 0,73 ACRES CITY '-:O~MI~SIOH E J.. TL J.. S P J.. a E 3 0 \ A, ".1 .~. ORDINANCE NO. 5820~95 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE LAND DEVELOPMENT CODE; AMENDING SECfION 42.34, CODE OF ORDINANCES, TO REQUIRE AN AISLE WIDTH OF FIFTEEN FEET WITHIN PARKING LOTS THAT HA VE PARKING SPACES AT AN ANGLE OF 50 DEGREES, TO CAP THE NUMBER OF PAVED PARKING SPAC.ES WITHIN A PARKING LOT AT 125 PERCENT OF THE CODE REQUIREMENT, TO ALLOW GRASS PARKING FOR WAREHOUSE STORES, TO ESTABLISH NEW OFFSTREET PARKING SPACE REQUIREMENTS FOR THREE FAMILY DWELLINGS, ACCESSORY DWELLINGS, MOBILE HOMES, MULTIPLE FAMILY DWELLINGS, ELDERLY AND LOW INCOME DWELLINGS, RETAIL SALES AND SHOPPING CENTERS, VEHICLE SERVICE USES, PERSONAL SERVICE USES, OFFICES, PRIV ATE CLUBS. LODGES AND OTH ER FRATERNAL, CIVIC, UNION-RELATED, AND RELIGIOUS ORGANIZATIONS, BOAT SLIPS WITH LIVE-ABOARD VESSELS, AND FABRICATING, PROCESSING, AND MANUFACfURING USES. AND TO REQUIRE CONFORM{\NCE TO THE UNIFORM SYSTEM OF TRAFFIC CONTROL DEVICES; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARW ATER, FLORIDA: Section 1. Sectlon 42.34, Code of Ordinances, is amended to read: Sec.42.34. Parking. '" '" * * 'It (3) Applicability. ~a (a) In general. All parking lots, parking spaces and loading spaces provided after October 13, 1985, whether such spaces are required under the terms of this Code or not, shall be constructed consistent with the standards contained in this section. Any existing unimproved parking lot which is to be paved and any existing paved parking lot which is to be either restriped in a manner different from that previously approved. resurfaced or resealed shall be subject to all standards contained in this sectiont unless such standards are determined to be impractical and specifically waived by the m ffil#ie engineer: this regulation shall not include the meeting of the landscapini standards of section 42.27. . Parking lots serving a new or expanded use. Any parking lot which is to serve a new use of Jand, including the buildings or structures thereon, shaH conform to all parking lot design standards, landscaping standards. surfacing standards, and parking space and loading space standards contained in this section and in section 42.27. Furthermore, if any modification, addition, enlargement, extension or alteration of a building, structure, feature or activity. through the application of the schedules set forth in subsections (6) and (7) of this section; results in a requirement for additional parking or loading spaces, then the resulting additional parking and loading spaces shall be provided: such additional Ql) .' . " . spaces shall conform to the reauircments of both this section and section 42.27. (c) Parking lots serving a changed use. If any parking lot is to serve a changed use of land, including the buildings or structures thereon, where, through the application of the schedules set forth in subsections (6) and (7) of this section, such changed use has an increased parking or loading space requirement. then all such additional required spaces for the changed use shall be provided: such additional spaces shall conform to the requirements of both this section and section 42.27. (d) Existing parking lots to be redeveloped. When a property is to be redeveloped with a new strucrure or use that increases the gross floor area and/or use <trea of the property, as 3opllcable. by 25 \Jer cent or more. the entire property shan meet the requirements this section and section 42.27. Should incremental redevelopment of the property occur over a period of two years or less. and such incremental redevelopment cumulatively increases the gross floor area and/or use area of the property. as applicable. by 2S per cent or more. the entire prooerty shall meet the requirements of this section and section 42.27. If any part of a parking lot v/nicA is proposed to be redeveloped with n new building or structure where the eost of sueh construction will exceed 30 percent of the curreFlt Il5se5sed ....alue of me property, as determined by the county property appraiser, ar'..'ie time application is filed for the requisite puilding permit, then the parking lot in its entirety shaU be requiroo to conform to aU parking lot design standards, surfaeing standards, and parking spaee and loading space standards contained in this seetion, eKeept that in the joint determination of the traffic engineer llnd the de',clopment eode administrator, the minimum Flumber of parking or loading spaces required to serve any remaining unchanged uses OR the property eannot be provided solely because more stringent design standards are llppJied to the parlcing lot which serves such unchanged uses. then the parking and loading space requirements applicable to those ul1changed uses may be reduced ',vithout formw application for a variance. (4) Design standards. All parking lots shalJ be designed to meet the following standards: (a) Offstreet parking spaces, including aisles, shall be designed in accordance with the standards identified in the following table. Any adjustment of the standards contained in the table shall require the approval of the ~ tfftffie engineer, Furthermore, Jarger spaces may be required by the ~ tfaffie engineer where columns.. 6f walls. or other site conditions impede maneuverability or vision. '" '" '" '" '" (5) Surfacing. '" '" '" '" '" (b) Grass surface. , .L: Grass surface required. The maximum number of oermanently surfaced parking spaces within a parking lot shall not exceed the total number of spaces required by this section increased by 25 pel'cent. except for parkin!! lots serving general offices and medical. offices which shall not exceed the total number of spaces required by (his section increased by 40 percent. Al1 spaces and appunenant aisles in excess of this cap shall 2 .. have a Erass surface or other permeable surface and shall be subiect to the approval of the city en!!:ineer. ~ Grass surface optional. Parking lots which serve the following uses may have be provided with a turf block or other grass parking surface consistent with the terms contained in this section. Unless otherwise specified in this section, this surfacing technique maybe utilized only on parking spacesJ not on the aisles which give access to the spaces. All such spaces shall be remotely located with respect to th~ use they serve, shall be maintained so as to present a neat and healthy appearance, and shall be subject to the approval of the city engineer and traffic engineer. i!+. Multiple-family development. Parking lots which serve a multiple-family development containing more than 100 dweJling units may have be provided with up to ten percent of the required parking spaces in a turf block or other grass parking surface. h;2.. Offices. Parking lots which serve an office development containing more than 2,500 ~ square feet of gross leasable floor area may have be pro...ided with up to 30 percent of the required parking spaces in a turf block or other grass parking surface. ~3. Retail and service uses. Parking lots which ~erve retan and service uses not in other than Hlose laeated within shopping centers which have more than 25 required spaces may have a required Humber of spaces in excess of 25 may be provided '.vith up to 20 percent of such required parking spaces in a turf bJock or other grass parking surface. However, furniture and appliance showrooms. and warehouse stores. may have bc provided with up to 50 percent of the required spaces in a turf block or other grass parking surface irrespeetive of the numbcr of spaces required. Access aisles servin!!: such spaces may. with the approval of the city en!!:ineer. also have a similar nonpaved surface. 9,4. Shopping centers. Parking lots which serve shopping centers may have be proyidcd ...Ath an amount of unpaved parking spaces as follows: illEr. Shopping centers having a gross leasable floor area of 25,000 square feet to 400,000 square feet may have be provided with up to 20 percent of the required parking spaces in a turf block or other grass parking surface. illllh Shopping centers having a gross leasable floor area of 400,000 square feet to 600,000 square feet may have be pro'/ided with up to 15 percent of the required parking spaces in a turf block or other grass parking surface. ill!1~ Shopping centers having a gross leasable floor area of 600,000 square feet or more may have be provided ',Vith. up to ten percent of the required parking spaces in a turf block or other grass parking surface. ~. Churches. Church parking lots which receive infrequent use may have be pro,tided with up to 85 percent of the required parking spaces in a turf block or other grass parking surface. Access aisles serving such spaces may, with the approval of the city engineer Il:fld traffic eaginceF, also have be pro...ided 'Nith a similar nonpaved surface. ~. f6. Industrial establishments. Parking lots which serve industrial establishments and which, 3 through the appl ication of the parking schedule set forth in subsection (6) of this section, have more than 25 required spaces may have a required number af spaees in excess of 2S may-be provided with. up to 20 percent of such required parking spaces in a turf block or other grass surface parking surface. Access aisles serving such spaces may. with the aDproval of the city engineer. also have a similar non paved surface. g=;'. Public parks. Parking lots which serve public parks may .lli~ be proviaecl with. up to 100 percent of the required parking spaces in a turf block or other grass parking surface. Access aisles serving such spaces may, with the approval of the city engineer and tho traffic engineer, also have be provided with a similar nonpa\'ed surface. (6) Offstreet parking spaces. * * * * * (d) Schedule. The following shall be the minimum number of offstreet parking spaces required for each land use, activity. building or structure permitted by this development code. When the determination of the number of required offstreet parking spaces results in a requirement of a fractional space, any fraction l~s than one-half space shalJ be rounded down to the nearest whole number and any fraction of one-half space or more shall be rounded up. Parking spaces required on the basis of building floor area shall. apply to gross floor area unless otherwise specified. Parking spaces required for employees shall be based on the maximum number of employees on duty or residing, or both, on the premises at anyone time, which would include any overlap of employees at a change of shift. 1. Residential and lodging uses. * * * * * b. Three-family dwellings. multiple-family dwellings, accessory dwellings and mobile homes: Two One ElfId ORe half parking spaces per each dwelling unit for three-family dwellings. accessory dwellings and mobile homes. One and one.half parkine spaces per each dwelling unit for multiple-family dwellings having: no more than one bedroom. and two parking spaces per each dwelling unit for multiple-family dwellings having two or more bedrooms. * * * * * 1. Elderly and low income dwellim~s constructed with funds provided throu!!:h the local public housing authority. the City economic development department. or other entity reco~nized by the City as a provider of elderly or low income housing:: One parkine space per dwelling unit for detached single-family. two-family. or three-family dwellings. and three-fourths parkin!!: space per dwelling unit for multiple-family dwellings. 2. Retail sales and service uses. '\ a. Individual retail sales and retail complexes centers with less than 25.000 square feet of gross floor area:. Parking or storage spaces for all vehicles used directly in the conduct of such business, plus five s-Ht parking spaces per 1,000 square feet of gross floor area. b. Shopping centers. retail complexes. or individual retail sales with more Lhan 25.000 4 . I, t1-'4- . square feet of gross leasable floor area: Four and one-half F+Ye parking spaces per 1,000 square feet of gross leasable floor area. * * * ... * g. Vehicle service: Parking or storage space for all vehicles used directly in the conduct of the business, plus four spaces for each service bay or simiJar facility or area, plus one space per two persons employed on the premises. Each service bay shall be permitted to count as one space. ... * * * * j. Personal service establishments not otherwise specified: Five SP.t parking spaces per 1,000 square feet of gross floor area. * ... * * ... 3. Offices. Four and one half parking spaces per 1,000 square f-eet of gross leasable tlOOF w=ea-:- . .a.. General offices: Four and one-half parking space ocr t .000 square feet of gross leasable floor area. 1L. M{'.dical offices: Six parking spaces per 1.000 square feet of gross leasable floor area. * ... >I< * * 5. MisceHaneous public/semipublic uses. ... ... ... ... * b. Private clubs, lodges or other organizations of a fraternal, civic, union-related, religious or similar nature: One parking space per JQ W square feet used for assembly, dining, meetings or other specific use of the club faci1itie~t-iennl-ptlfJHng-s'}tlee-peF two persons regularly employed OR the premises. 111e parking spaees-requ-iFed-en-tlle basis of floor area are for the flurposc of pro.tiding pafking-feHllCmbef5-i.Uld-u95umes lflat-efle-SfHlCe will suffiee to meet the perking-need per four-members. (hhe-fneH-it~ to be occupied by more than four persons per parldng spare-bnsed-uptHHl-grellteF occupancy eount 1ll1owoo under the terms of tile building-eede;-then-entHlt.ltlit-ienIlJ parking space per f..our additional-&..'etfl*lfIls shall be required. C. Commercial marinas: One-half parking space per slip. except slips with Iivc-nbonrd vessels which shall be required one parking space per stip. -:.., * * * * ... 6. Industrial establishments. Ono parldflg spRee-pet=-emt}.a)'ee;-,}hlS-l1fHttldit-ionnH~n percent of required employee parldflg fof-lris.itef5t-t)F;--tf-grcfllcF;-tlu......folluwing.:. a. Warehousing: One space per 1,500 square feet of gross noor nrca..t-unu 5 ;' ~tl~:.'~,+ ... , b. Fabricating, processing, and manufacturing: One space per 400 square feet of gross floor area or six.tenths space per emoloyee. whichever is greater. j II , I >II '" '" lit lit @ Conformance to uniform system of oarking lot design and traffic control devices. Nongovernmental entities to which the public is invited to travel shall meet or exceed the varking lot design standards of ruJe 14-110. Florida Administrative Code. Such entities shaH also install and maintain uniform traffic control devices at appropriate locations pursuant to the standards set fonh in the Manual on Uniform Traffic Control Devices as adopted by the Department of Transportation under rule 14-15.010. Florida Administrative Code. Businesses with parking Jots that do not provide intersecting lanes of traffic and businesses having fewer than 25 parking spaces are exempt from the provisions of this section. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. Section 3. This ordinnnce shnll take effect immediately upon adoption. PASSED ON FIRST READING August 17, 1995 PASSED ON SECOND AND FINAL READING AND ADOPTED Rita Garvey, Mayor-Commissioner Attest: Cynthia E. Goudeau, City Clerk Approved as to form and legal sufficiency: plA~~kfCity Attorney "' 6 .. ........... ~.u. ORDINANCE NO. 5890-95 :::#- .~ 3 'j 1 I I AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE PROVISIONS OF DIVISION 3 OF ARTICLE 5 OF THE CITY OF CLEARWATER CODE OF ORDINANCES, ADOPTING A REVISED EMPLOYEES' PENSION PLAN; PROVIDING FOR A REFERENDUM ELECTION RELATING TO THE PENSION PLAN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Clearwater has previously adopted the City of Clearwater Employees' Pension Plan, which has been amended from time to time and codified as Division 3 of Article 5 of the City of Clearwater Code, and WHEREAS, the City is authorized and empowered to amend the Plan and subsequently submit the same to the voters of the City of Clearwater at a Referendum, and WHEREAS, the City negotiated Plan changes in concept with employee unions and now deems it is necessary and in the best interest of the Plan participants and the City to adopt an amended Plari, now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Sections 2.391 through 2.411 of Division 3 of Article 5 of the City of Clearwater Code are hereby repealed effective January 1, 1996. Section 2. Division 3 of Article 5 of the City of Clearwater Code of O:,dinances is hereby amended, revised and restated by adopting sections 2.391 through 2.401 effective as of January 1, 1996, to read as follows: Section 2.391 Amendment and Restatement and Name of the Plan A pension plan is hereby amended and restated in accordance with the terms hereof and shall be known as the "CITY OF CLEARWATER EMPLOYEES~ PENSION FUND. ': \ " I l Section 2.392 Purpose of the Plan and the Trust. A. Exclusive Benefit. i ;' 1. This Plan is created for the sole purpose of providing benefits to the Participants. Except as otherwise permitted by law (including payment of expenses as set forth in parag'raph (i) of Section 2.399), in no event shall any part of the principal or income of the Pension Fund be paid to or reinvested in the Employer or be used for or diverted to' any purpose whatsoever other than for the exclusive benefit of the Participants and their beneficiaries. 2. Notwithstanding the foregoing provisions of subparagraph (1). any contribution made by the Employer to this Plan by a mistake of fact may be returned to the Employer within one year after the payment of the contribution. The circumstances as to whether a mistake of fact has occurred shall be reviewed by the Committee, which shall submit a written.recommendation to the Trustees. Notwithstanding the Committee's recommendation. the Trustees shall have final authority as to the determination of a mistake of fact. B. Particioants' Rights. Th~ establishment of this Plan shall not be considered as giving any Employee. or any other person, any legal or equitable right against th~ Employer, the Trustees, the Committee o'r the principal or the income of the Pension Fundi except to the extent otherwise provided by law. The establishment of this Plan shall not be considered as giving any Employee, or any other person, the right to be retained in the employ of the Employer. C. Qualified Plan. This Plan and the assets 'comprising the Pension Fund are intended to qualify under the Internal Revenue Cooe.as a taxMfree employees' plan and trust. and the provisions of this Plan should be interpreted accordingly. . . \ 2 ;00' ... Section 2.393 Definitions I \ f I j I I I ! ! \ t j (a) tlAccrued Benefitll shall mean, as of a specified time, the Normal Retirement Benefit as set forth in Section 2.397. (b) "Actuarial Eauivalenf' shall mean a benefit of equivalent current value to the benefit that would otherwise have been provided to the Participant. determined in accordance with the rules established by the Employer and on the basis of appropriate actuarial methods and the following actuarial assumptions: 1. Mortality: 1983 Group Annuity Mortality Table (Unisex). 2. Interest: 7% per annum. compounded annually. . (c) lIAnnual Additions" shall mean for limitation Years beginning on or after December 31, 1986, the sum of: . (1) the amount of Employer contributions allocated to the Participant during any Limitation Year under any defined contribution plan maintained by an Employer; (2) the amount of the Ernployeets contributions (other than rollover contributions, if any) to any contributory defined contribution plan maintained by an Employer or an Affiliate; (3) any forfeitures allocated to the Participant under any defined contribution plan maintained by an Employer or an Affiliate; or (4) amounts allocated to an individual medical account, as defined in Section 415(1)(2) of the Internal Revenue Code that is part of a pension or annuity plan maintained by an Employer and amounts derived from contributions that are attributable to post-retirement medical benefits allocated to the separate account of a key employee (as defined in Section 419A(d)(3) of the Internal Revenue Code) under a welfare benefit plan (as defined in Section 419(e) of the Internal Revenue Code) maintained by an Employer or an Affiliate; provided, however. the percentage limitation set forth in Section 415 (c)(1 )(8) of the Internal Revenue Code shall not apply to: (A) any contribution for medical benefits (within the meaning of Section 419A(f)(2) of the Internal Revenue Code) after separation from service which is otherwise treated as an ':Annual Addition," or (2) any amount otherwise treated as an "Annual Addition" under Section 415(1)( 1) of the Internal Revenue Code. D. "AveraQe Monthlv Compensation" shall mean the monthly Compensation of a Participant averaged over his last 5 consecutive Years of Credited 3 I' .........' . Service. !.f a Participant has lens than 5 consecutive Years of Credited Service, his Average Monthly Compensatio t'J will be based on his monthly Compensation during his months of service beginnir.g with the date he commences participation in the Plan to his date of termination of nmployment. For purposes of determining a Participant's maximum benefit as required by SeeiiG., 415 of the Internal Revenue Code, a Participant's .1IAverage Monthly CompensationU shall mean the Section 415 Compensation received by a Participant during the three (3) consecutive Limitation Years with respect to which the Participant receives the highest Section 415 Compensation, divided by 36 (or, if less, the aggregate number of his months of employment). E. "Committee" shall mean the pension advisory committee described in Section 2.394. F. 1. "Compensation" shall mean the regular salaries, wages, overtime pay, leave pay (except when paid a lump sum upon retirement benefit), bonuses paid by the Employer (provided the Employee contribution rate is applied thereto), Employee contributions designated as Employer contributions under Section 414(h) of the Internal Revenue Code, and employee salary reduction contributions made pursuant to an arrangement described in Section 125 of the Internal Revenue Code, cumpensation deferred under Section 457(b) of the Internal Revenue Code, indemnity benefits received pursuant to the Workers' Compensation Law, incentive pay for police and firefighters, assignment pay, acting pay, and shift differential pay but shall not include clothing, car or meal allowances, disability payments, lump sum payments of accrued sick leave paid upofl retirement, relocation expense payments, benefits under this Plan, any amount contributed to any pension, employee welfare, life insurance or health insurance plan or arrangement, or any other fringe benefits, welfare benefits or Employer paid deferred compensation. ~ 2. a. In addition to other applicable limitations set forth in the Plan, and notwithstanding any other provision of the Plan to the contrary. for Plan Years beginning on or after January 1, 1996, the annual Compensation of each Employee taken into account under the Plan shall. not exceed the OaM '93 annual Compensation limit. The OBRA '93 annual Compensation limit is $150,000, as adjusted by the Commissioner for increases in the cost of living in accordance with Section 401 (a)(17)(8) of the Internal Revenue Code. The cost-at-living adjustment in effect' for a calendar year applies to any period, not exceeding 12 months, over which Compensation is determined (determination period) beginning in such calendar year. If a determination period consists of fewer than 12 months, the OBRA '93 annual Compensation limit will be multiplied by a fraction, the numerator 4 ~. . ~ J' of which is the number of months in the determination period. and the denominator of which is 12. ~ b. For Plan Years beginning on or after January 1, 1996. any reference in this Plan to the limitation under Section 401(a)(17) of the Internal Revenue Code shall mean the OBRA '93 annual Compensation limit set forth in this provision. . c. The limitation on Compensation for an "eligible" employee shall not be less than the amount which was allowed to be taken into account hereunder as in effect on July 1, 1993. 'tEligible Employee" is an individual who was a participant before the first Plan Year beginning December 31, 1995. 3. For purposes of determining whether Compensation exceeds the dollar limit under Section 401(a)(17) of the Internal Revenue Codet if any Employee is a Family Member of a Highly Compensated Employee who is one of the ten Highly Compensated Employees paid the greatest amount of Compensation during the Plan Year, then such Family Member shall not be considered as a separate Employee and any Compensation paid to such Family Member shall be treated as if it were paid to or on behalf of the related Highly Compensated Employee. G. "Earlv Retirement Datell shall mean the date on which a Participant has reached the age of 65 years and completed 10 Years of Credited Service. H. IIEffective Daten of this amendment and restatement shall mean January 1, 1996. I. 1. "Employeelt shall mean any person employed by the Employer as a full-time permanent employee other than a. individuals who have failed a comprehensive physical exam and by reason of such fact have not been recommended for acceptance into the Plan by the Committee or approved by the Trustees, b. persons hired on a contractual basis. and \ c. employees exempt from the Employer1s civil service classified service system (unclassified employees) for whom an Employment Agreement Letter establishes conditions of employment; providedt however, if a person was a Participant in the Plan prior to being employed in a position described in this subparagraph (e), he shall continue to participate in the Plan. 5 2. The Trustees shall have the right to determine from time to time which persons are fullRtime permanent employees for purposes of the Plan; provided, however, that all persons covered by the civil service ordinance of the Employer who are employed on a fullRtime basis shall be considered fullR time permanent employees for purposes of the Plan. 3. Permanent part-time, emergency, seasonal and provisional employees shall not be "Employees" eligible to participate in the Plan. J. "Employer" shall mean the City of ClealWater. K. "Familv Member' of a Highly Compensated Employee shall mean such Employee's spouse, lineal descendant or ascendant, or the spouse of his lineal descendant or ascendant; provided, however, that for purposes of determining the limit on a Highly Compensated Employee's Compensation under Section 401 (a}(17) of the Internal Revenue Code, the term "Family Member" shall include only the Employee's spouse and his lineal descendants who have not attained age 19 before the close of the Plan Year. . # . L. 1. "Hiahlv Compensated Employee" shall mean any Employee during the Plan Year or the immediately preceding Plan Year . a. whose Section 415 Compensation was more than $75,000 (adjusted under such regulations as may be issued by the Secretary of the Treasury); or b. whose Section 415 Compensation was more tha"n $50,000 (adjusted under such regulations as may be issued by the Secretary of the Treasury). and who was a member of the "top paid group"; provided, that as used herein, "top paid groupll shall mean all Employees who are in the top 20% of the Employer's work force on the basis of Section 415 Compensation paid during the year; provided, further. that for purposes of determining the number of Employees in the top paid group, Employees described in Section 414(q)(B) of the Internal Revenue Code shall be excluded. " ~.. c. In determining who is a Highly Compensated Employee, Employees who are nonresident aliens and who receive no earned income (within the meaning of Section 911 (d)(2) of the Internal Revenue Code) from the Employer constituting United States source income (within the meaning of Section 861 (a}(3) of the Internal Revenue Code) shall not be treated as Employees. 6 d. For purposes of this paragraph. the determination of Section 415 Compensation shall be based only on Section 415 Compensation that is actually paid and shall be made by including elective or salary reduction contributions to a plan described in Section 125 of the Internal Revenue Code, a plan described in Section 401 (k) of the Internal Revenue Code or a plan described.in Section 403(b) of the Internal Revenue Code. e. The term "Highly Compensated Employee" shall also mean any former Employee who separated from service (or was deemed to have separated from service) prior to the Plan Year, performs no service for the Employer during the Plan Year. and was an actively. employed Highly Compensated Employee in the separation year or any Plan Year ending on or after the date the Employee attained age 55. f. For purposes of determining whether an Employee is a Highly Compensated Employee, if apy Employee is a Family Member of a Highly Compensated Employee who is one of the ten Highly Compensated Employees paid the greatest amount of Compensation during the Plan Year. then such Family Member shall not be considered as a separate Employee and any Compensation paid to such Family Member (and any applicable benefit or contribution on behalf of such Family Member) shall be treated as if it were paid to or on behalf of the related Highly Comp.ensated Employee. M. "Internal Revenue Code" shall mean the Internal Revenue Code of 1986 as amended or. any successor statute. Reference to a specific section of the Internal Revenue Code shall include a reference to any successor provision. (n) "Limitation Year" shall mean the Plan Year. (0) "Normal Retirement Benefit" shall mean the monthly income payable to a retired Participant pursuant to the provisions of Section 2.397 of this Plan. (p) "Normal Retirement Date" shall mean 1. the earlier of: 7 .' c. the datE! on which a Participant has completed 20 Years of Credited Service, which service is of a character or type of employment that is described below as "hazardous duty" or that the Trustees have designated as hazardous duty. 2. For this purpose, a Participant's service shall be deemed "hazardous dutyll if the Participant is a full-time sworn police officer certified in accordance with Section 943.1395, Florida Statutes, or a full-time firefighter certified in accordance with Section 633.35, Florida Statutes, and he is employed in police or fire positions as established by the Employer. (q) UParticipant" shall mean any eligible Employee of the Employer who has commenced participation and is contributing under ~he Plan. . (r) IIPlanll shall mean the pension plan as herein set forth and as it may be amended from time to time. (s) "Plan YeaI'll shall mean the 12-month period ending on December 31. (t) "Section 415 Compensation" shall mean all compen~ation as described in Section 1.415-2{d)(2) and Section 1.415-2(d)(3) of the Income Tax Regulations. . (u) IITrustee" or "Trusteesll shall mean the individual or individuals, as the context requires, designated as trustee pursuant to Section 2.394. (v) IIPension Fund" shall mean the pension fund established pursuant to Section 2.399. (w) "Years of Credited Service" shall mean the total number of years and fractional parts of years of service credited as an Employee of the Employer during periods of participation in the Plant omitting intervening years or fractional parts of years when an Employee is not employed oy the Employer or not participating in the Plan (except as may otherwise be provided in rules established by the Committee and approved by the Trustees). \ 8 Section 2.394 Plan Administration (a) Administration of the Plan. The Trustees, in conjunction with the Committee. shall control and manage, in oenjunction with the Committee, the opera.. tion and administration of the Plan as provided in this Ordinance. (b) Trustees. (1) . The member;; of the City Commission of the Employer, whether elected or appointed, shall serve as the Trustees. The term of office of each Trustee shall be consistent with his term of office as a member of the City. Commission. (2) The Finance Director of the Employer shall be the treasurer for the Trustees and shall provide such bond as may be prescribed by the Trustees. (3) Each Trustee shall be entitled to one vote. Three affirmative votes shall be necessary for any decision by the Trustees at a meeting of the Trustees. A Trustee shall have the right to recuse himself from voting as the result of a conflict of interest provided that the Trustee states in writing- the nature of the conflict. (4) The Trustees shall not receive any compensation for service as a Trustee, but may be reimbursed expenses as provided by law; provided, however, that the Trustees may receive compensation for services as a member of the City Commission. (c) Powers and Duties of Trustees. The Trustees shall have final authority and control over the administration of the Plan herein embodied, with all powers necessary to enable them to carry out their duties in that respect. Not in limitation, but in amplification of the foregoing, the Trustees shall have the power and discretion to interpret or construe this Plan and to determine all questions that may arise as to the status and rights of the Participants and others hereunder. (d) Pension Advisory Committee. \ (1) (A) There shall be a pension advisory committee comprised of seven persons. Three members of the Committee shall be Employees who are active Employees and Participants in the Plan; three members shall be City Commissioners or appointees of the City Commission; and the seventh member, who shall be a resident of the City of Clearwater, shall be appointed by the other six members. 9 L ./II"'~~ . (B) Except as provided in subparagraph (3) below. terms of members shall be for two years. (2) Committee members representing the Employees shall be elected by a majority of the active Employees who are Participants in the Plan. Committee members representing the City Commission shall be appointed by a majority vote of the City Commission. The seventh member shall be appointed by a majority vote of the other six members of the Committee. (3) Terms of office of Employee 'elected Committee members shall overlap, with two of the members to be initially elected for two years and the third member to be initially elected for one year. Terms of office of City Commission appointed members shall overlap, with two of the members to be initially appointed for two years and the third member to be initially appointe,d for one year. (4) (A) Members of. the ComrT!ittee last elected by Employees on the date of adoption of this amended and restated Plan shall continue to serve as the Employee elected Committee members until the first eleotion under thic ~mended and ractated PklO has been held for the remainder of their respective terms. (B) The first election of Committoe members. representing the Employee!; Gh~1I be held within 4 5 d~yc of ~pprov~l of the ~mendcd ORa rcst:ltcd Pbn. Thereafter, n Not less than 60 days before each subsequent election to-be scheduled for ef "an Employee elected - Committee member, the existing Employee ~Iected Committee members shall select and appoint a nominee group composed of five persons "from Employees participating in the Plan to conduct the election process. The Department of the City Clerk shall provide necessary assistance to the Employees for the administration of elections. (5) Any vacancy on the Committee, whether Employee elected, City Commission appointed, or the Committee appointed seventh member, shall be filled for the remainder of the term and in the same manner as the original Committee member who vacated the position. (6) Members of the Committee shall serve without compensation additional to that earned in their respective capacities as regular Employees or elected City Commissioners. '\ (7) Each Committee member shall be entitled to one vote. Four affirmative votes shall be necessary for any decision by the Committee at any meeting. A Committee member shall have the right to recuse himself from 10 I ~ ....~ , ~~;' '., . voting as a result of a conflict of interest provided that the Committee member states in writing the nature of the conflict. (e) Powers and Duties of Committee. (1) The Committee shall have authority to: (A) Arrange for the necessary physicians to pass upon all medical examinations required under this Plan. Such physicians shall report in writing to the Committee their conclusions and , recommendations. The Committee shall review such physicians' reports and prepare its recommendations as to the acceptance or denial of Employees as Participants and forward same to the Trustees. (8) In conjunction with the Employer and medical consultants, establish the scope of the medical examinations to be used for benefit eligibility and medical standards to be used for benefit eligibility and to guide the examining physicians in reaching their conclusions and recommendations. Such medical standards shall give due consideration to the nature of the job classification in which Participant~ are to be placed. (C) Investigate and recommend to the Trustees, in conjunction with the actuaries, such mortality/service and other tables as shall be deemed necessary for the operation of the Plan. (D) Make recommendations to the Trustees for improveme'nts or changes in the Plan. (E) Receive all applications for benefits under this Plan and determine all facts that are necessary to establish the right of an applicant to benefits under the Plan. !El Prepare and distribute to the participants information relating to the Plan. @ Investigate and determine the eliaibility of Participants for disability pension as provided in Section 2.397. paragraph (c). " (2) The Committee shall, from time to time as it deems appropriate, Submit recommendations to the Trustees as to rules, procedures, forms and general administrative procedures relating to the responsibilities of the Committee. ' 11 " ...-1 "....~. . (3) - No benefits or relief shall be provided to any Participant under the Plan unless the same has been reviewed by the Committee and a recommendation provided to the Trustees. (f) Conflict in Terms. In the event of any conflict between the terms of this Plan and any explanatory booklet, this Plan shall control. - i (g) Nondiscrimination. The Trustees and the Committee shall not take any action or direct the Committee to toke ony action whatsoever that would result in unfairly benefiting one Participant or group of Participants at the expense of another or in discriminating between Participants similarly situated or In the application of different rules to substantially similar sets of facts. (h) Procedures and Records. (1) The Trustees and, subject to the approval of the Trustees~ the Committee, may establish rules and procedures as are necessary to administer the Plan, which rule~ and procedures shall' be applied in a uniform and nondiscriminatory manner. - (2) The Trustees and the Committee shall keep a complete record of all their proceedings and all data necessary for the. administration of the Plan. All of the foregoing records and data shall be located at the principal office of the Employer. (i) Final Authority. Except to the extent otherwise required by law or by this Plan, the decision of the Trustees in matters within their jurisdiction shall be final, binding -and- conclusive upon the Employer, the Committee, each Employee and beneficiary, and every other interested or concerned person or party. Q) Appointment of Advisors. The Trustees may appoint such actuaries, accountants, professional investment counsel, legal counsel, specialists, third party pension administrators, and other persons that they deem necessary and desirable in connection with the administration of this Plan or to assist them in the performance of their duties as Trustees. The Trustees are authorized to pay for such services from the Pension Fund. \ 12 . "....n.... Section 2.395 Participation (a) Participation. (1) Unless otherwise provided herein, all Employees of the Employer shall be required to make the contributions specified in Section 2.396 and shall be required to participate In the Plan. (2) Any Employee who is a Participant and who by reason of appointment has or may become an official of the Employer shall b,e eligible to continue participation in the Plan in the same manner as any other Employee. (b) Reemplovment. (1) If a Participant terminates employment with the Employer and is subsequently reemployed within the 5 year period following his termination of employment, the former Participant shall again be eligible to participate in the Plan and his credited service shall be based on all periods of employment, provided he (A) again satisfies the definition of "Employee" set forth in Section 2.393 (including passing the comprehensive physical . examination), and (B) repays the amount of any Employee contributions he received in accordance with paragraph (d)(4) of Section 2.397. , (2) Notwithstanding the foregoing, an Employee who is reemployed- after his benefits have commenced under the Plan (other than disability benefits pursuant to paragraph (c) of Section 2.397) shall not be eligible to participate in the Plan upon his subsequent reemployment. \ 13 Section 2.396 Contributions to the Plan (a) Employee Contributions. (1) For each Plan Yeart an Employee required to participate in the Plan shall make regular contributions to the Plan in the amount of 8% of his 'Compensation. Employee contributions withheld by the Employer on behalf of the Employee shall be deposited with the Trustees at least monthly. (2) The contributions made by each Employee under the Plan shall be designated as Employer contributions pursuant to Section 414(h) of the Internal Revenue Code. Such designation is contingent upon the contributions being excluded from the Employees' gross income for federal income tax- purposes. For all other purposes of the Plan. such contributions shall be considered Employee contributions. (b) Emplover Contributions. .(1) For each Plan Year, the Employer shall make contributions to the Plan in an amount equal to (A) 7% of the Compensation of all Employees participating in the Plan; provided. however, that for the Plan Year beginning January 1, 1996, the Employer contribution to the Plan may be less than 7% (but in no event less than 6%) of the Compensation of all Employees participating in the Plan; plus (B) such additional amounts as may be required to satisfy the Plan's funding requirements for the Plan Year and the cost of administering the Plan, as determined by the actuary employed by the Trustees. (2) The amount described in subparagraph (1)(8) above may be reduced by any available credit balance in accordance with applicable Florida Statutes. I. (c) Form and Timing of Contributions. Payments on account of the contributions due from the Employer for any Plan Year shall be made in cash. Such paymen~s may be made by the Employer in accordance with the requirements of applicable Florida Statutes. . , (d) Forfeitures. Any amount forfeited pursuant to the provisions of this Plan shall be used in accordance with Section 1.401-7(a) of the Income Tax Regulations. 14 Section 2.397 Benefits Under the Plan (a) Normal Retirement Benefit. (1) A Participant shall be entitled to retire from the employ of his Employer upon such Participant's Normal Retirement Date. (2) Upon reaching his Normal Retirement Date, a Participant shall be fully vested in his Accrued Benefit and shall be entitled to receive, at the time and in the manner described in Section 2.398, his Normal Retirement Benefit. Subject to the provisions of paragraph (e) of this Section 2.397: (i) 2.5% of the Participant's Average Monthly Compensation, multiplied by . ! I "' I I I I I I I i I (A) The Normal Retirement Benefit shall be a monthly income, paid in accordance with the normal form of benefit described below, that is equ~1 to the product of: (ii) the Participant's Years of Credited Service. I- i (B) Effective for Plan Years beginning on or after January 1, 1996, in the case of Employees who are performing active service on behalf of the Employer on January 1, 1996, "2.75%" shall be substituted for "2.5%" in subparagraph (A) above. An Employee will be deemed to be penorming active service if he is actively employed by the Employer (working on a continuous basis), inclusive of light duty assignments made by the Employer and the use of sick leave, vacation leave, military- leave, family medical leave, or other approved leaves of absence from which the Employee is anticipated to return to regular duty. This subparagraph (B) shall not apply to Employees who, as of January 1, 1996, no longer perform active service for the Employer but who remain - on the Employer's payroll and are compensated for a given period on the basis of vacation time, sick leave, severance benefits or any other type of leave of absence and whose employment with the Employer is expected to terminate follOWing such compensated period. ~ (3) (A) The normal form of benefit shall be an annuity paid monthly for the life of the Participant, with a 100% survivor annuity paid monthly for a period of five years fallowing the death of the Participant to the beneficiary or beneficiaries described in paragraph (e) of this Section 2.397; provided, further, that following such five year period the survivor annuity shall be reduced to 50% of the original survivor annuity amount. 15 -V'.>." . <' + (B) The survivor annuity paid to the Participant's beneficiary or beneficiaries in accordance with subparagraph (3)(A) above shall cease following (i) the last day of the month in which occurs the designated beneficiary's death or remarriage, if such designated beneficiary is the Participant's spouse, or (ii) the last day of the month in which occurs the designated beneficiary's death or attainment of age 18, if the designated beneficiary is the Participant's child or children. (4) In the eyent that a Perticipant does not begin to receive his Normal Retirement Benefit at his Normal Retirement Date, such Participant shall be entitled to the benefit he was entitled to receive at his Normal Retirement Date, adjusted to take into account his Average Monthly Compensation and Years of Credited Service as of his actual retirement- date. (b) Early Retirem'ent Benefit. (1) A Participant shall be entitled to retire from the employ of his Employer upon such Participant's Early Retirement Date. (2) Upon reaching his Early Retirement Date, the Participant shall be fully vested in his Accrued Benefit and shall be entitled to receive, at the time and in the manner described in Section 2.398, his early retirement benefit. (3) A Participant's early retirement benefit shall be determined in accordance with the provisions of paragraph (a) above, and the amount of such benefit shall be reduced to the Actuarial Equivalent of the benefit otherwise payable under paragraph (a) above. (4) If a Participant separates from service before satisfying the age requirement for early retirement, but has satisfied the service requirement, the Participant will be entitled "to an early retirement benefit upon satisfaction of such age requirement. , \ . i I (c) Disability Benefit. \ (1) (A) A Participant who is vested in his Accrued Benefit and who terminates employment by reason of his disability shall be entitled to receive, at the time and hi the manner described in Section 2.398, a disability benefit equal to his Accrued Benefit as of the date of termination of his employment. 16 '" (8) A Participant who is deemed by the Committee and the Trustees to be disabled by reason of an injury suffered or an illness contracted in the line of duty need not satisfy the vesting requirement set forth in subparagraph (1)(A) above; provided, further, that the monthly amount of the disability benefit payable to a Participant described in this subparagraph (1 )(8) shall not be less than 66~2/3% of such Participant's Average Monthly Compensation. (C) The provisions of this paragraph (c) shall apply to Participants who are determined by the Committee eAd Tructccs to be disabled on Of after January 1, 1996. (2) < A Participant shall be considered disabled for purposes of the Plan if, in the opinion of the Committee and the Tructocs, the Participant is disabled due to sickness or injury, such disability is likely to be continuous and permanent from a cause other than specified in subparagraph (3) below, and such disability renders the Participant unable to perform any useful, meaningful and necessary work for the Employer in an available position for which the Participant is reasonably qualified or for which the Participant may be reasonably trained to perform, subject to the limitations below. (A) If a Participant employed as a sworn and state certified (in accordance with Section 943.1395, Florida Statutes) police officer (Police Recruit, Police Officer, Police Sergeant, Police Lieutenant, Police Captain, Assistant or Deputy Chief or comparable sworn and state certified positions) or a state certified (in accordance with Section 633.35, Florida Statutes) firefighter (Firefighter, Fire Lieutenant, District Fire Chief, Assistant or Deputy Chief or compa<rable state certified positions) is disabled to the extent that he cannot reasonably continue to perform the functions of his specific position, but remains capable of performing useful, meaningful and necessary work, he may be assigned to an alternate position with the Employer as described below in lieu of receiving disability benefits under the Plan. (i) If an available equal/evel position is available in the police or fire department respectively, the Participant may be assigned to such position within the respective department, such assignment to be with no 1055 of base pay (as described below); or '\ (ii) If no equal level position is available in the ponce or fire department respectively, as referred to in subparagraph (i) above, the Participant may be assigned to another sworn and/or state certified position in the respective department, if such 17 .. position Is available, such assignment to be with no loss of base pay regardless of whether the assignment is to an equal or lower level position; or (Hi) If a position is not available pursuant to subparagraph (i) or (ii) above, the Participant may be assigned to . a non-sworn and/or non-state certified position within the respective department, if such position is available, with such assignment to be with no loss of ba.se pay regardless of whether the assignment is to a non-sworn and/or non-state certified position of equal or lower level; or , (iv) If an assignment cannot be made' pursuant to subparagraph (i), (ii) or (iii) above. the Participant may be assigned to any other position with the Employer that is available for which the Participant has the skill and knowledge to perform or for which the Participant c~n reasonably be trained to perform, such assignment to be with no loss of base pay regardless of whether the assignment to such position is at an equal or lower level. .M. The Employer will provide not less than eiaht (8) . positions within the Police Department and not less than five (5) positions within the Fire Department that are in the hazardous duty category as defined in Section 2.393. oaraqraph (0)(2) for alternate assignment purposes in lieu of the receipt of disability payments as provided for in this section. The specific positions . as provided by the Employer may vary from time to time and need not be designated in advance by the City. If alternate positions include ones to which assionment pay is applicable under a desianated union contract. the assianment pay will be oaid. , !YD. In the event that police officers or firefighters have been assigned to an alternate position outside of their bargaininq unit in lieu of disability benefits pursuant to provisions of Section 2.397 hereof because all the available alternate positions within the baraaining unit were alreadv assigned and then one of the positions within the bargaining unit becomes available, such alternately assianed employees shall be returned to the position within the bargaining unit position on a first-out. first return basis. (B) If a Participant employed in CJ position other than as a sworn and state certified police officer or a state certified firefighter is 18 ~;. .....: . , disabled to the extent that he can not reasonably continue to perform the functions of his specific position, but remains capable of performing useful, meaningful and necessary work, he may be ass'igned to an alternate position with the Employer in lieu of receiving disability benefits under the Plan. For this purpose! the Participant may be assigned to any other position with the Employer that is available for which the Participant has the skill and knowledge to" perform or for which the , Participant can reasonably be trained to perform, such assignment to be with no loss of base pay regardless of whether the assignment to such position is at an equal or lower level. (C) For purposes of this paragraph (c)(2), the term "base pay" shall be defined as compensation at the rate prescribed for the particular job class in the Employer's pay schedule. LQl Any hazardous duty desionated Plan Participant who is assianed to an alternate position in lieu of receiving disability benefits under the Plan pursuant to provisions of paraqraph (c) (2) (A) of Section 2.397 of this Plan shall continue to be designated as a hazardous -duty employee regardless of the nature or location of the alternate assianment and shall retain his rank as a sworn police officer or firefiahter. Such Participant shall remain eliaible for retirement as a hazardous duty employee. @ The Trustees of the Plan shall make the determination in each instance if a Participant who has been found disabled pursuant to paragraph (c) (2) above may be assigned to an alternate position with the Employer as provided in (c) (2) (A) "and (8) hereof. (3) (A) Each Participant who is claiming disability benefits shall establish, to the satisfaction of the Committee, that such disability was not occasioned primarily by: (i) excessive or habitual use of any drugs, intoxicants, or alcohol; \ (ii) injury or disease sustained while willfully and illegally participating in fights! riots or civil insurrections; (iii) injury or disease sustained while committing a crime; (iv) injury or disease sustained while serving in any branch of the Armed Forces; 19 (v) injury or disease sustained after his employment as an Employee with the Employer shall have terminated; (vi) willful, wanton or gross negligence of the Participant; or (vii) injury or disease sustained by the PartiCipant while working for anyone other than the Employer and arising out of such employment. . (8) No Participant shall be entitled to a disability benefit, whether in line of duty or not in line of duty, because of or due to the ~ggravation of a specific injury. impairment or other medical condition pre-existing the Employee's participation in the Plan; provided. however, that such pre-existing condition and its relationship to a later injury, impairment or other medical condition is established by competent substantial evidence. Nothing hereip shall be construed to preclude a disability benefit for a Participant who, after commencing participation in the Plan suffers an injury, impairment or other medical condition different from some other injury, impairment. or other medical condition existing at or prior to participation in the Plan. (4) (A) A Participant shall not become eligible for disability benefits until and unless he undergoes a physical examination by a qualified physician or physicians, who shall be selected by the Committee for that purpose. \ (8) (i) Any former Participant receiving disability benefits under provisions of this Plan may be periodically re-examined by a qualified physician or physicians who shall be selected by the . Committee to determine if such disability has ceased to exist or if . the former Participant may be employed in an available position for which the Participant is reasonably qualified in accordance with the provisions in paragraph (c}(2) above. If the Committee finds that the former Participant is no longer disabled or is capable of performing service for the Employer in accordance with the provisions of subparagraph (2) above, the Committee may request the former Participant to return to the employ of the Employer. If the former Participant returns to the performance of duty as an Employee, he shall again be eligible to participate in the Plan. In the event a former Participant is no longer disabled or is deemed capable of returning to employment with the Employer in accordance with the provisions of subparagraph (2) above, and he does not return to employment with the Employer 20 pursuant to the Committee's request, he shall forfeit the right to his disability benefit; provided further, that if an Employee accepts employment with another employer in an occupation or line of work similar to the occupation or line of work that resulted in the Employee being eligible for a disability benefit hereunder, he shall forfeit the right to his disability benefit. (ii) A Participant who returns to employment with the Employer and recommences participation in the Plan shall not receive credited service for the period during which he received disability benefits under the Plan. (C) The cost of the physical examination and/or re-examination of the Employee claiming" and/or receiving disability benefits shall be borne by the Plan. All other reasonable costs as determined by the Committee incident to the physical examination, such as, but not limited to, transportation and meals. shall be borne by the Plan. . (0) The Committee may establish such other rules and procedures as it deems necessary to implement the provisions of this paragraph (c). (5) A Participant whose employment is terminated by reason of his death in the line of duty shall, for purposes of the Plan, be deemed to have been disabled iil the line of duty, and the Participant's beneficiary shall be entitled to receive a disability benefit as described in paragraph (c)(1) above. (6) If a Participant receives a disability benefit under the Plan and workers' compensation benefits pursuant to Florida Statute Chapter 440 for the same disability, and the total monthly benefits received from both exceed 100% of the Participant's average monthly wage, as defined in Chapter 440, Florida Statutes, excluding overtime, the disability benefit shall be reduced so that the total monthly amount received by the Participant dos not exceed 100% of such wage. The amount of any lump sum workers' compensation payment shall be converted to an equivalent monthly benefit payable for ten years certain by dividing the lump sum amount by 83.9692. (d) Termination of Emoloyment Benefit. ~ (1) In the event a Participant's employment with his Employer is terminated for reasons other than retirement, disability or death. such , Participant shall be entitled to receive, at the time and in the manner described in Section 2.398, a termination of employment benefit that is equal to the 21 " p..:...,., Participant's vested interest in his Accrued Benefit as of the date of his termination of employment. (2) (A) A Participant's vested interest in his Accrued Benefit shall be the fallowing percentage of his Accrued Benefit, based upon such Participant's full Years of Credited Service as of the date of his termination of employment: TOTAL NUMBER-OF FULL YEARS OF CREDITED SERVICE VESTED INTEREST Less than 10 Years of Credited Service 10 years or more 0% 100% (B) Notwithstanding the foregoing schedule, a Participant shall be fully vested in his Accrued Benefit upon attaining his Early Retirement Date or his Normal Retirement Date. (3) A Participant who terminates employment with the Employer prior to his Early Retirement Date or his Normal Retirement Date may elect to receive the total contributions he has made to the Plan, together with 5% simple interest on such contributions. Upon making such election, the Participant's interest in his Accrued Benefit shall be forfeited. (4) If a Participant terminates employment prior to his Early Retirement Date or his Normal Retirement Date and receives a distribution of his cO!1tributions (plus interest thereon) and is subsequently reemployed and again becomes a Participant in this Plan, his credited service for purposes of vesting and benefit accruals shall not include any periods of employment prior to his reemployment date unless he repays to the Pension Fund the greater of (i) the full amount previously distributed to him plus interest at the rate of 5% per annum from the date of distribution to the date of repayment or (Ii) the actuarial present value of the Accrued Benefit previously forfeited. Such repayment must be made no later than the second anniversary of the Participant's reemployment. If a Participant repays the foregoing amount to the Pension Fund within the prescribed time period, the interest of the Participant in his Accrued Benefit previously forfeited under subparagraph (3) above shall be restored in full and the Participant's credited service shall be .based on all periods of employment. (e) Death Benefit. (1) (A) (i) In the event of the death of a Participant who is vested in his Accrued Benefit prior to his termination of 22 ....~l." _ , employment, his beneficiary (as described below) shall be entitled to receive a death benefit at the time and in the manner described in Section 2.398. Said death benefit shall be In an amount equal to the Accrued Benefit of such Participant as of the date of his death. . (ii) The Participant's beneficiary may elect to receive, in lieu of the death benefit under the Plan, the total contributions made by the Participant to the Plan, together with 5% simple interest on such contributions. Upon making such election, the Participant's beneficiary shall forfeit any right to a death benefit under the Plan. (iii) If the Participant does not have a beneficiary, the total contributions made by the Participant to the Plan. together with 5% simple interest on such contributions. shall be paid to the Participant's estate. . (B) In the event of the death of a Participant who is not vested in his Accrued Benefit .prior to his termination of employment, his beneficiary (or, if there is no beneficiary, his estate) shall be entitled to receive the total contributions made by the Participant to the Plan, together with 5% simple interest on such contributions. (2) A Participant whose employmenUs terminated by reason of his death in the line of duty shall be deemed1 for purposes of the Plan, to have been disabled in the line of duo/ and his benefit shall be determined in . accordance with paragraph (c)(5) of this Section 2.397.' (3) The Participant's surviving spouse shall be deemed to be the beneficiary designated to receive the death benefit payable under the Plan, and if none, his children under the age of 18 who are the Participant's dependents (within the meaning of Section 152 of the Internal Revenue Code) at the time of his death. (4). If the total contributions made by the Participant to the Plan. together with 5% simple interest on such contributions, exceed the value of the death benefit paid under the Plan, the amount by which such contributions (including interest thereon) exceed .the value of the death benefit paid under the Plan shall be paid to the Participant's estate. '\ 23 (f) Limitations on Amount of Benefits. (1) (A) Notwithstanding any other provision of this Section 2.397 to the contrary, the projected benefit for a Participant (under this Plan and under all other defined benefit plans maintained by the Employer. whether or not terminated) when expressed as a benefit payable annually in the form of a straight life annuity without regard to the death benefit or any other ancillary benefit. shall not at any time within the Limitation Year exceed the lesser of (i) $90,000 (adjusted under such regulations as may be issued by the Secretary of Treasury); or ,. (ii) 100% of the Participant's Average Monthly Compensation. (8) Notwithstanding the foregoing, the benefit payable with respect to a Particlpant shall be deemed not to exceed the limitations set forth in subparagraph (1) if the benefit payable with respect to such Participant under this Plan and under all other defined benefit pension plans to which the Employer contributes, does not exceed $101000 for the applicable Plan Year and for any Plan Year and the Employer has not at any time maintained a defined contribution plan in which the Participant participated. \ (C) The limitations in subparagraphs (1 )(A)(l), (1 )(A)(ii) and (1 )(8) abovel shall be multiplied by a fraction (not in excess of one), the numerator of which is the number of the Participant's years of participation in the Plan (in the case of the dollar limitation set forth in subparagraph (1 )(A)(i)) or the number of the Participant's Years of Credited Service (in the case of the limitation set forth in (1 )(A)(ii) and (1)(8) ) and the denominator of which, in either easel is 10. (D) As of January 1 of each calendar year, the $90.000 limitation set forth in subparagraph (1)(A)(i) above, shall be adjusted as and if permitted by the Secretary of the Treasury. and any such adjusted limitation shall become effective as the maximum dollar limitation under the Plan for that calendar year. The maximum dollar limitation for a calendar year, as so adjusted, shall apply to Limitation Years ending with or within such calendar year. . (E) . (i) a. In the event the Participant's retirement benefits become payable before age 62. the $90,000 24 , limitation set forth in subparagraph (1 )(A)(i) above shall be reduced in accordance with regulations issued by the . Secretary of the Treasury, but not below $75,000. b. In the event the Participant's retirement benefits become payable before age 55, the $90,000 limitation set forth in subparagraph (1)(A)(i) above shall be re.duced in accordance with regulations issued by the Secretary of the Treasury, but not below the actuarial equivalent of $75,000 at age 55. c. In no event shall the limitation set forth in subparagraph (1 ) (A)(i) aboVe be reduced to an amount less than $50,000 (indexed in accordance with the Internal Revenue Code) in the case of police or firefighters who are qualified participants as defined in Section 415(b)(2)(H) of the Internal Revenue Gode. (ii) If the Participant's retirement benefit becomes - payable after age 65, for purposes of determining whether the benefit meets the $90,000 limitation set forth in subparagraph (1 )(A)(ii) above, such benefit shall be adjusted so that it is actuarially equivalent to the benefit beginning at age 65. This adjustment shall be made using an assumed interest rate of five percent (5%) and shall be mad~ in accordance with regulations promulgated by the Secretary of the Treasury. (F) (i) In the event that any Participant participates in both a defined benefit plan and a defined contribution plan maintained by his Employer or an Affiliate thereof, then the sum of the Defined Benefit Plan Fraction (as defined in Section 415(e) of the Internal Revenue Code) .and the Defined Contribution Plan Fraction (as defined in Section 415(e) of the Internal Revenue Code) for any Limitation Year shall not exceed 1.0. (ii) In the event that the sum of the Defined Benefit Plan Fraction and the Defined Contribution-Plan Fraction exceeds 1.0, then the Plan Administrator shall take such actions, applied in a uniform and nondiscriminatory manner, as will keep the benefits and Annual Additions for such Participants from exceeding these limits. Adjustments shall be made to this Plan before any adjustments shall be required to any other plans. (2) This subparagraph (2) shall apply to the amount of Benefit (as 25 .-1<'>.,':!~ c such term is described below) under this Plan for any Participant who is considered a Restricted Participant (as such term Is described below). Such Benefit shalt be limited to an amount equal to the payments that would have been made on behalf of the Restricted Participant under a life annuity form of payment that is the Actuarial Equivalent of the Restricted Participant's Accrued Benefit under the Plan. (A) For purposes of this subparagraph (2), the term "Benefit" shall inClude retirement income provided by the Plan, plus loans in excess of the amounts set forth in Section 72(p)(2)(A) of the Internal Revenue Code, any periodic incomet any withdrawal values payable to a living Participant and any death benefits not provided for by insurance on the Participant's life. (B) For purposes of this subparagraph (2), the term "Restricted Participantll shall mean all Highly Compensated Employees. In anyone Plan Yeart the total number of Partiyipants whose benefits are subject to restriction under this subparagraph (2) shall be limited by the Plan to a group of not less than 25 Highly Compensated Employees with the greatest Compensation. (C) Notwithstanding the foregoing~ the limitations set forth in this subparagraph (2) shall not restrict the current payment of the full amount of retirement income provided by the Plan if: (i) after payment to a Restricted Participant of all of the Benefit described above, the value of Plan assets equals or exceeds 100% of the value of current liabilities, as defined in Section 412( 1 )(7) of the Internal Revenue Code, or (ii) the value of the Benefit described above for a Restricted Participant is less than 1 % of the value of current liabilities, as defined in Section 412(1)(7) of the Internal Revenue Code. \ 26 "1'-1:<. . Section 2.398 Time and Manner of Benefit Payments (a) Time for Distribution of Benefits. (1) Except as otherWise provided under this Section 2.398 (A) (i) The amount of the Normal Retirement Benefit to which a Participant is entitled under paragraph (a) of Section 2.397 shall commence as of the end of the month that next follows the month in which the Participant terminates employment on or after his Normal Retirement Date, continuing as of the last day of each month thereafter during his lifetime and the lifetime of his beneficiary. if any; (ii) No payment shall be made with respect to the month in which Participant terminates employment on or after his Normal Retirement Date; provided. however, that a full monthly payment will be made for the month in which the Participant or his beneficiary dies. . (B)(i) The amount of the early retirement benefit to which a Participant is entitled under paragraph (b) of Section 2.397 shall commence as of the end of the month that next follows the month in which the Participant terminates employme'nt on or after his 'Early Retirement Date and elects to receive an early retirement benefit, continuing as of the last day of each month thereafter during his lifetime and the lifetime of his beneficiary, if any; (ii) No payment shall be made with respect to the month in which the Participant terminates employment on or after has Early Retirement Date; provided, however, that a. full monthly payment will be made for the month in which the Participant or his beneficiary dies. (C)(i) The amount of the disability benefit to which a Participant is entitled under paragraph (c) of Section 2.397 shall commence as of the end of the month that next follows. the later of (1) the month in which a determination is made as to the Participant's disability or (2) the month in which the Participant terminates employment, continuing as of the last day of each month thereafter during his lifetime and the lifetime of his beneficiary, if any; (ii) No payment shall be made with respect to the month in which a determination is made as to the Participant's disability or the month in which the Participant terminates employment: provided, however, that a full monthly payment will be made for the month in which the Participant or his beneficiary dies. \ (0) The amount of the termination of employment benefit to which a Participant is entitled under paragraph (d) of Section 2.397 shall commence as of the earlier of (1) the end of the month that next follows 27 ...., ~. . . . the month in which the Participant attains his Early Retirement Date (or would have attained his Early Retirement Date if he had continued in the employ of the Employer untit his Early Retirement Date) or (2) the end of the month that next follows the month in which the Participant attains his Normal Retirement Date (or would have attained his Normal Retirement Date if he had continued in the employ. of the Employer until his Normal Retirement Date), continuing as .of the last day of each" month thereafter during his lifetime and the lifetime of his beneficiary, if any; (ii) No payment shall be made with respect to the month in which the Participant attains his Early Retirement (or would have attained his Early Retirement Date if he had continued in the employ of the Employer until his Early Retirement Date) or his Normal Retirement Date (or would have attained his Normal Retirement Date jfhe had continued in the employ of the Employer until his Normal Retirement Date); provided, however, that a full monthly payment will be made for the month in which the Participant or his beneficiary dies. (E) The death benefit payable to a Participant's beneficiary under paragraph (e) of Section 2.397 shall commence as of the end of the month that next follows the month in which the Participant dies, continuing as of the last day of each month thereafter during the lifetime of his beneficiary; (ii) No payment shall be made with respect to the month in which the Participant dies; provided. however, that a full monthly payment will be made for the month in which the beneficiary dies. (2) Notwithstanding anything contained herein to the contrary, any distribution paid to a Participant (or, in the case of a death benefit. to his" b~neficiary or beneficiaries) pursuant to subparagraph (1) shall commence not later than the last to occur of: (A) April 1 of the year following the calendar year in which the Participant retires on or after his Early Retirement Date or his Normal Retirement Date; or (8) April 1 of the year immediately following the calendar year in which the Participant reaches age 70-1/2. (b) Manner of Payment. ~ (1) (A) The manner of payment of a Participant's retirement, disability or termination of employment benefit shall be the normal form of payment described in paragraph (a)(3) of Section 2.397. 28 } ,-".~ : ,c (8) The manner of payment of a Participant's' death benefit shall be the normal form of survivor annuity payment described in paragraph (a)(3) of Section 2.397. (2) (A) In lieu of the normal form of payment described in subparagraph (1)(A) above, a Participant's retirement, disability or termination of employment benefit may be paid in one of the following optional forms as elected by the Participant. The optional forms. which shall be the Actuarial Equivalent of the benefit that would otherwise be paid to the Participant. are as follows: I I . I (i) Monthly income payments for the life of the Participant. (ii) Monthly income payments for a 10 years certain and life thereafter, under which the Participant receives payments during his lifetime and, if he dies after he has begun to receive payments but before he has r'eceived 120 payments, the remaining payments shall be made to his designated beneficiary; provided, further, that jf the designated beneficiary predeceases the Participant, the Participant" may designate a new beneficiary to receive any payments due after his death. If the Participant does not designate a new beneficiary, the payments required under this option following the Participant's death shall be paid to the Participant's estate. If the designated beneficiary begins to receive payments under this option and such designated beneficiary dies before the end of the 10.year period, the remaining payments shall be paid to the designated beneficiary's estate. (iii) Monthly income payments for the life of the Participant and, after his death, a survivor annuity payable for the life of the Participant's designated beneficiary equal to 100%, 75% or 50% of the amount payable to the Participant. (B) Each Participant shall have the right to designate a beneficiary for purposes of the. optional forms of benefit payment described in this paragraph and to revoke any such designation. Each designation or revocation shall be evidenced by written instrument filed with the Committee and shall be effective upon filing with the Committee. '\ (3) In the case of a retirement, disability or termination of employment benefit, in no event shall payment extend beyond the life or life 29 expectancy of the Participant or the joint lives or life expectancies of the Participant and his designated benefiCiary. If the Participant dies before receiving the entire amount payable to him, the balance shall be distributed to his designated beneficiary at least as rapidly as under the method being used prior to the Participant's death. (4) 1n the case of a death benefit, payment (A) to the designated beneficiary shall begin within one year following the Participant's death (unless the designated beneficiary is the Participant's spouse, in which case such benefit shall begin no later than the date the Participant would have reached 70-1/2) and shall not, in any eventt extend beyond the life or life expectancy of the designated beneficiary; or (8) to any other beneficiary shall be totally distributed within five years from the date of the Parti~ipant's death. (5) The Participant (or his spouse) shall not be permitted to elect whether life expectancies will be recalculated for purposes of distributions hereunder. (6) Notwithstanding the foregoing, payments under any of the options described in this paragraph shall satisfy the incidental death benefit requirements and all other applicable provisions of Section 401 (a)(9) of the Internal Revenue Codet the regulations issued thereunder (including Prop. Reg. Section 1.401(a)(9)-2), and such other rules thereunder as may be prescribed by the Secretary of the Treasury. . (7) The Committee may purchase and distribute a nontransferable and nonrefundable annuity contract to provide any benefit under the Plan paid in the form of an annuity. 1- (c) Lump Sum Payment. Notwithstanding anything contained in this Plan to the contrary, any benefit payable under the Plan, the actuarial lump sum present value of which is not more than $3,500, shall be paid in a lump sum as soon as practicable following the Participant's termination of employment. (d) No Payment Unless Sufficient Funds. No benefits shall be paid under this Plan unless at the time of such benefit payment the Pension Fund has sufficient assets fa pay such benefits; provided, that in the event the assets in the Pension Fund are not sufficient to pay the benefit amounts due. under the Plan, the Employer shall make additional contributions to the Plan pursuant to paragraph (b) of Section 2.396. 30 .' ~. ",. - "(e) Direct Rellovers. (1) Notwithstanding any provisions of the Plan to the contrary that would otherwise limit a distributee's (as defined below) election under this paragraph, a distributee may elect, at the time and in the manner prescribed by the Committee, to have any portion of an eligible rollover distribution (as defined below) paid directly to an eligible retirement plan (as defined below) specified by the distributee in a direct rollover (as defined below). (2) For purposes of this paragraph, the following terms shall have the fallowing meanings: (A) An "eligible rollover distribution" is any distribution of all or any portion of the balance to the credit of the distributee, except that an eligible rollover distribution does not include: any distribution that is one of a series of SUbstantially equal periodic payments (not less frequently than annually) made for the life (or life expectancy) of the distributee or the jpint lives (or joint life expectancies) of the distributee and the distributee's designated beneficiary, or for a specified period of ten years or more; any distribution to the extent such distribution is required under Internal Revenue Code Section 401(a)(9), and the portion of any distribution that is not includible in gross income (determined without. regard to the exclusion for net unrealized appreciation with respect to employer securities). (B) An "eligible retirement plan" is an individual retirement account described in Code Section 408(a), an individual retirement annuity described in Internal Revenue Code Section 408(b), an annuity plan described in Internal Revenue Code Section 403(a), or a qualified trust described in Internal Revenue Code Section 401 (a), that accepts the distributees distribution to the sUlViving spouse, an eligible retirement plan is an individual retirement account or individual retirement annuity. (C) A "distributee" includes an Employee or former Employee. In addition, the Employee's or former Employee's sUlViving spouse and the Employee's or former Employee1s spouse or former spouse who is the alternate payee under.a qualified domestic relations order, as defined in Internal Revenue Code Section 414(p), are distributees with regard to the interest of the spouse or former spouse. '\ (D) A "direct rollover" is a payment by the Plan to the eligible retirement plan specified by -the distributee. 31 ~..!I:.".~ . Section 2.399 Establishment and Operation of Pension Fund (a) Establishment of Fund. (1) As part of the Plan. there is hereby established the Pension Fund. into which shall be deposited all of the contributions and assets whatsoever attributable to the Plan. (2) The Pension Fund shall be held in"trust by the Trustees and the Trustees shall be vested with full legal title to the Pension Fund; provided, . further, that the actual custody and supervision of the Pension Fund shall be vested in the Trustees. (3) the assets of the Pension Fund may be deposited by the Trustees with an official designated by the Employer. acting in a ministerial capacity only t who shall be liable in the same manner and to the same extent as he is liable for the safekeeping of funds. for the Employer. Ho~evert any assets so deposited with the designated official of the Employer shall be kept in a separate fund or clearly identified as assets of the Pension Fund. " In lieu thereoft the Trustees may deposit the funds of the Pension Fund in a qualified public depository as defined in Section 280.02, Florida Statutes. which depository with regard to such assets shall conform to and be bound by all of the provisions of Chapter 280, Florida Statutes. " (b) Records. All assets attributable to the Plan may be commingled in the Pension" Fund. provided that accurate records are maintained at all times reflecting the financial composition of th~ Pension Fund. including accurate current accounts and entries as "regards the following: (1) current amounts of accumulated contributions of Employees on an individual account basis; receipts and disbursements; (2) (3) (4) benefit payments; - " all interestt dividends and gains (or losses); and (5) such other entries as may be properly required so as to reflect a clear and complete financial report of the Pension Fund. ~ " 32 I' c.... " (c) Powers and Duties of Trustees. The Trustees may: (1) Invest and reinvest the assets of the Pension Fund in annuity (including group annuity contracts of the pension investment type) and life insurance contracts of legal reserve life insurance companies licensed to do business in the State of Florida. in amounts sufficient to provide, in whole or in part, benefits to which all of the Participants shall be or become entitled under the provisions of the Plan, and pay the initial and subsequent premiums thereon. (2) Invest and reinvest the assets of the Pension Fund in: (8) Obligations of the Unitf?d States Treasury and agencies allied with or related to the United States Treasury. ; , J I 1 I I i I I I I I I I f I I (A) Time or savings accounts of a national bank, a state bank, or a savings, building and loan association insured by the Federal Deposit Insurance Corporation. (C) County bonds containing a. pledge of the full faith and credit of the county involved. bonds of the Florida .development commission, or of any other 'state agency, which have been approved as to legal and fiscal sufficiency by the state board of administration. (D) Obligations of any municipal authority issued pursuant to the laws of this state; provided, however, that for each of the five years next preceding the date of investment, the incofDe of such authority available for fixed charges shall have been not less than one and ol1e- . half (1-1/2) times its average annual fixed charge requirements over the life of its obligations. (E) Common stocks, preferred stocks and bonds and other evidence of indebtedness issued or guaranteed by a corporation organized under the laws of the United States, any state, or organized territory of the United States or the District of Columbia or any corporation international in character engaged in international business and trade, provided: % (i) the corporation is listed on anyone or more of the recognized national stock exchanges; (ii) all corpor~te bonds shall carry a AA rating as established either by Standard & Poor's, Moody's or. Fitch; and 33 ~ ......: ' (iii) not more than three percent (3%) of the assets of the Pension Fund shall be invested in the common stock or capital stock of anyone issuing company nor shall the aggregate investment anyone issuing company exceed one per cent (1 %) of the outstanding capital stock of that company; nor shall the aggregate of the investments under this subparagraph at cost exceed fifty percent (50%) of the Pension Fund's assets. (3) Cause any Pension Fund investment in securities to be registered .in or transferred into its name as Trustee or into the name of such nominee as it may direct. or it may retain them unregistered and in form permitting transferability, but the books and records shall at all times show that all investments are part of the Pension Fund. (4) Vote upon any stocks, bonds, or securities of any corporation, association, or trust and give general or specific proxies or powers of attorney with or without power of substitution; participate in mergers. reorganizations, recapitalizations. consolidations, and similar transactions with respect to such securities; deposit such stock or other securities in any voting trust or any protective or like committee with the Trustees or with de"positories designated thereby; amortize or fail to amortize any part or all of the premium or discount resulting from the acquisition or disposition of assets; and generally exercise any of the powers of an owner with respect to stocks, bonds, or other investments comprising the Pension Fund which it may deem to be to the best interest of the Pension Fund to exercise. . (5) Retain in cash and keep unproductive of income such amount of the Pension Fund as it may deem advisable, having regard for the cash requirements of the Plan. (6) Retain the services of a custodian bank, an investment advisor registered under Investment Advisors Act of 1940 or otherwise exempt from such required registration, an insurance company, or a combination of these, for the purposes of investment decisions and management. Such invest!llent manager shall have discretion, subject to any guidelines as prescribed by the Trustees, in the investment of all Pension Fund assets. (d) Prudent.Man Rule. The Committee and the Trustees of this Plan and all other persons occupying a fiduciary position under this Plan in the administration of this Plan and in investing and reinvesting assets of the Pension Fund shall utilize and be governed by the prudent man rule. 34 1;'. < _ (e) Receipt of Information. Where any action which the Committee and/or the Trustees are required to take or any duty or function which they are required to perform either under the terms herein or under the general law applicable to the Committee and/or the Trustees under this Plan can reasonably be taken or performed only after receipt by the Trustees from a Participant, the Employer, or any other ~ntity, of specific information, certification, direction or instructions, the Committee and/or the Trustees shall be free of liability in failing to take such action or perform such duty or function until such information, certification, direction or instruction has been received by it. (f) Overpayments and Underpayments. Any overpayments or underpayments from the Pension Fund to a Participant or beneficiary caused by errors of computation shall be adjusted with interest at a -rate per annum approved by the Trustees. Overpayment shall be charged against payments next succeeding the correction. Underpayments shall be made up from the Pension Fund. (g) Appointment of Agents. Any of the foregoing powers and functions reposed in the Trustees may be performed or carried Qut by the Trustees through duly authorized agents, provided that the Trustees at all times maintain continuous supervision over the acts of any such agent; provided further, th~t legal title to the Pension Fund shall always remain in the Trustees. - (h) Independent Audit. An independent audit shall be performed annually by a certified public accountant for the most recent fiscal year of the Employer. Such report shall reflect items normally included in a certified audit. (i) Expenses of Administration. (1) (A) The assets of the Pension Fund may be used to pay all expenses of the administration of the Plan and the Pension Fund, including the compensation of any investment manager, the expense incurred by the Trustees or the Committee in discharging its duties. all income or other taxes of any kind whatsoever that may be levied or assessed under existing or future laws upon or in respect of the Pension Fund, and any interest that may be payable on money borrowed by the Trustees for the purpose of the Pension Fund. as well as any settlements or judgments entered with respect to the Plan. - -; (B) The Employer may pay the expenses of the Plan and the Pension Fund. Any such payment by the Employer shall not be deemed a contribution to this Plan. (2) Notwithstanding anything contained herein to the contrary. no excise tax or other liability imposed upon the Trustees or any other person for 35 ~.{". ,"' ~'. ., ~ " :.'. ~ " :' ~ . .' ~.tt~.;-~;"i,.~.... ,.,........ < ..N , t'.' . . ":}".. +..... i' ; , i; . " . failure to comply with the provisions of any federal law shall be subject to payment or reimbursement from the assets of the Pension Fund. (3) No individual Trustee or Committee member shall be entitled to compensation from the Trust (except for the reimbursement of expenses properly and actually incurred). ,. , i j. , ; I . \ -. , \ 36 Section 2.400 Amendment and Termination (a) Amendment of Plan. The City Commission of the Employer shall have continuous power to amend this Plan in whole or in part; provided, however, that no such amendment, except as permitted by law: (1) shall become effective until and unless it is ratified by a majority of the qualified electors of the City of Clearwater voting either in a general election or in a special election called and held for the purpose of ratification or rejection of the amendment; provided, however, that such ratification shall not be required if the amendment is necessary to comply with applicable state or federal/aw. '(2) shall have the effect of vesting in the Employer, directly or indirectly any interest, ownership or control in any of the present or subsequent assets held in the Pension Fund; (3) shall cause or permit any property held subject to the terms of the Pension Fund to be diverted for purposes other than the exclusive benefit of the Participants and their beneficiaries; or (4) shall reduce the then vested Accrued Benefit of any Participant. (5) reduce or eliminate any benefit in pay status prior to the Effective Date of the Plan, except as otherwise provided under the terms of the Planl prior to the Effective Date of this amendment and restatement. (b) Termination of Plan: Discontinuance of Contributions. (1) This Plan may be terminated in whole or in part at any time by the Employer. provided. however. that termination shall not become effective until and unless the decision to terminate is ratified bv a majority of the Qualified electors of the City of Clearwater voting either in a general or a special election called and held for the purpose of ratification or reiection of Plan termination. (2) If this Plan is terminated, or if contributions to the Plan are discontinued. the Committee and the Trustees shall continue to adminIster the Plan in accordance with the provisions of the Plan, for the sole benefit of the Participants and their beneficiaries. In the event of termination. or if ~ontributions to the Plan are discontinued. there shall be full vesting of benefits accrued to the date of termination and the assets of the Plan shall be allocated in an equitable manner to provide benefits on a proportionate basis to the persons so entitled in accordance with the provisions thereof. 37 " (3) The following shall be the order of priority for purposes of allocating the assets of the Plan as of the date of termination or the discontinuance of contributions, with the date of such discontinuance being d~termined by the Trustees. (A) Apportionment shall first be made with respect to each Employee receiving a benefit hereunder on such date, each person receiving a benefit on such date on account of a deceased Employee, and each Employee who has, by such date, become eligible for a normal retirement benefit but has not yet retired, in an amount which is the actuarial equivalent of such benefit, based upon the actuarial assumptions in use for purposes of the most recent actuarial valuation, provided that, if such asset value is less than the aggregate of such amounts, such amounts shall be proportionately reduced so that the aggregate of such reduced amounts will be equal to such asset value. (8) If there is any asset value remaining after the apportionment under subparagraph (3)(A) , apportionment shall next be made with respect to each Employee in the service of the Employer on such date who has completed at least ten Years of Credited Service.and who is not entitled to an apportionment under subparagraph (3)(A) , in the amount required to provide the actuarial equivalent, as described in subparagraph (3)(A) above, of the accrued Normal Retirement Benefit, based on the credited service and Average Monthly Compensation as of such date, and each vested former Participant then entitled to a deferred benefit who has not, by such date, begun receiving benefit payments, in the amount required to provide said actuarial equivalent of the accrued Normal Retirement Benefit, provided that, if such remaining asset value is less than the aggregate of the amounts apportioned hereunder, such latter amounts shall be proportionately reduced so that the aggregate of such reduced amounts will be equal to such remaining asset value. ~ (C) If there is any asset value after the apportionments under subparagraphs (3)(A) and (3)(8), apportionment shall be made with respect to each Employee in the service of the Employer on such date who is not entitled to an apportionment under subparagraphs (3)(A) and (3)(8) in an, amount equal to Participant's accumulated contributions, provided that, if such remaining asset value is less than the aggregate of the amounts apportioned hereunder such latter amount shall be proportionately reduced so that the aggregate of such reduced amounts will be equal to such remaining asset value. 38 L- .,..~ 1 I. (0) If there is any asset value remaining after the apportionments under subparagraphs (3)(A), (3)(B), and (3)(C), apportionment shall lastly be made with respect of each Employee Included in subparagraph (3)(C) above to the extent of the actuarial equivalent, as described in subparagraph (3)(A) above, of the accrued Normal Retirement Benefit, less the amount apportioned in subparagraph (3)(C), based on the credited service and Average Monthly Compensation as of such date, provided that, if such remaining asset value is less than the aggregate of the amounts apportioned hereunder, such amounts shall be reduced so that the aggregate of such reduced amounts will be equal to such remaining asset value. (E) In the event there is .asset value remaining after the full apportionment specified in subparagraphs (3)(A) , (3)(8), (3)(C) and (3)(D), such excess shall be returned to the Employer. (4) The allocation provided in sU9paragraph (3) above may, as decided by the Trustees, be carried out through the purchase of insurance company contracts to provide the benefits determined in accordance with this subparagraph (3). The Pension Fund may be distributed in one sum to the persons entitled to said benefits or the distribution may be carried out in such other equitable manner as the Trustees may direct. The Pension Fund may be continued in existence for purposes of subsequent distributions. (5) After all the vested Accrued Benefits provided hereunder have been paid and after all other liabilities have been satisfied, then and only then shall any remaining amounts of the Pension Fund revert to the Employer. Section 2.401 Miscellaneous (a) Alienation. No Participant or beneficiary of a Participant shall have any right to assign, transfer, appropriate, encumber, commute, anticipate or otherwise alienate his interest in this Plan or the Pension Fund or any payments to be made thereunder; no benefits, payments, rights or interests of a Participant or beneficiary of a Participant of any kind or nature shall be in any way subject to legal process to levy upon, garnish or attach the same for payment of any claim against the Participant or beneficiary; and no Participant or beneficiary of a Participant shall have any right of any kind whatsoever with respect to the Pension Fund, or any estate or interest therein~ or with respect to any other property or right, other than the right to receive such distributions as are lawfully made out of the Pension Fund, as and when the same respectively are due and payable under the terms of this Plan. 39 .(..:...... (b) Effect on Other Plans. Nothing.Jn this Plan shall be construed so as to abridge, alter or in any way affect any. of the rights or liabilities of an Employee of the Employer under any other retirement plan in effect as of the Effective Date of this Plan. (c) Forfeiture of Benefits for Certain Offenses. (1) Any Employee who is convicted of any of the following specified offenses committed prior to retirement, or whose employment is terminated by reason of his admitted commission, aid or abetment of any of the following specified offenses, shall forfeit all rights and benefits under this Pension Fund, except for the return of his accumulated contributions as of the date of termination. (2) The specified offenses are as follows: (A) The committing, aiding. or abetting of an embezzlement of public funds; (8) The committing, aiding or abetting of any theft. by a public officer or Employee from the Employer; (C) Bribery in connection with the employment of a public officer or Employee; . (0) Any felony specified in Florida Statutes, Chapter 838 (except 9838.15 and 9838.16); (E) The committing of an impeachable offense; and (F) The committing of any felony by a public officer or Employee who willfully and with intent to defraud the public or the public agency, for which he acts or in which he is employed, of the right to receive the faithful performance of his duty as a public officer or ElJlployee, realizes or obtains, or attempts to obtain, a profit, gain, or advantage for himself or for some other person through the use or attempted use of the power, rights, privileges, duties or position of his public office or employment position. 1 (3) For purposes of this paragraph, "conviction" shall be defined as ~n adjudication of guilt by a court of competent jurisdiction; a plea of guilty or a nolo contendere; a jury verdict of guilty when adjudication of guilt is withheld and the accused is placed on probation; or a conviction by the Senate of an impeachable offense. For this purpose, "court" shall be defined as any state or 40 federal court of competent jurisdiction which is exercising its jurisdiction to consider a proceeding involving the alleged commission of a specified offense. (4) Prior to forfeiture, the Trustees shall hold a hearing in accordance with Florida Statutes, Chapter 120 on which notice shall be given to the Participant whose benefits are being considered for forfeiture. (5) If a Participant whose benefits are forfeited pursuant to this paragraph has received benefits from the Plan in excess of his contributions without interest, such Participant shall be required to pay back to the Pension Fund the amount of the benefits received in excess of his contributions without interest. The Trustees may implement all legal action necessary to recover such funds. . (d) Indemnification. (1) To the extent not covered by,insurance contracts in force from time to time, the Employer shall indemnify and hold harmless the Trustees and the members of the Committee from all personal liability for damages and costs, including court costs and attorneys' fees, arising out of claims, suits, litigation, or threat of same, herein referred to as "c1aims'\ against these individuals because of acts or circumstances connected with or arising out of their official duty as Trustees or members of the Committee. The Employer reserves the right, in its sole discretion, to settle or not settle the claim at any time, and to appeal or to not appeal from any adverse judgment or ruling, and in either event will indemnify and hold harmless any Trustees or members of .the Committee from the judgment, execution, or levy thereon. (2) This paragraph shall not be construed so as to relieve any insurance company or other entity liable to defend the claim or liable for payment of the judgment or claim, from any liability, nor does this paragraph waive any provision of law affording the Employer immunity from any suit in whole or part, or waive any other substantive or procedural rights the Employer may have. (3) This paragraph shall not apply nor shall the Employer be responsible in any manner to defend or pay for claims arising out of acts or omissions of the Trustees or members of the Committee which constitute felonies or gross malfeasance or gross misfeasance in office. (~) Uniformed Service. (1) An Employee shall be credited with service for purposes of vesting and benefit accruals for his service in the uniformed service (as 41 defined in the Uniformed Services Employment and Reemployment Rights Act of 1994 [the "Act")) upon being granted leave by the Employer for such uniformed service and termination from employment as an Employee with the Employer, provided that: (A) the Participant must return to his employment as an Employee with the Employer within the time periods prescribed by the Act; and (8) the Employee complies with the Employee contribution requirements prescribed by the Act. (2) The maximum service credit for uniformed service shall be 5 years or such other time period as may be prescribed by the Act. Section 3. If any provision of this ordinance or any policy or order thereunder of the application of such provision to any person or circumstances shall be held invalid, the remainder of this ordinance and the application of such provision of this ordinance or of such policy or prder to persons or circumstances other than those to which it is held invalid shall. not be affected thereby. Section 4. A special election for the purpose of voting on the Amended Pension Plan as set forth in this ordinance shall be conducted on October 24, 1995. Section 5. The question to appear on the Referendum Ballot shall be as follows: REVISED EMPLOYEE PENSION PLAN Shall the Employee Pension Plan as adopted by Ordinance 5890-95, completely revising the pension plan language; meeting the requirements of an IRS qualified plan; reducing disability benefits; requiring return to work in lieu of disability benefits under certain circumstances; revising the composition and authority of the Pension Advisory Committee; increasing retirement benefit from 2.50% to 2.75% times years of service; providing optional benefit payments; requiring 8% contribution of employees; and other changes be approved? FOR AGAINST Section 6. The funds contained in or authorized by the Pension Fund adopted by Ordinance No. 1832 as subsequently amended shall be applied in furtherance of the contribUtions and disbursements authorized pursuant to this ordinance. and the rights, duties and obligations provided in this ordinance shall apply to any fund subject to the provisions of this ordinance; provided1 however, that the preconditions set forth in Section 7 relating to this ordinance becoming effective had been complied with. 42 .. '. {t\"l~r!.V' . "+.u.. . ~'- " ":"..... _0" . ... .,. f ....-., . ., r . . ~,...,.A Section 7. This ordinance shall become effective on January 1. 1996. provided that ' such Amended Pension Plan is approved by the majority of electors voting in the Referendum on the issue at a ballot special election called for such purposes provided herein to be conducted in the City of Clearwater, Florida, and upon the filing of this ordinance with the Secretary of State to the extent either in whole or in part that is approved: PASSED ON FIRST READING PASSED ON SECOND AND FINAL . READING AND ADOPTED CITY OF CLEARWATER, FLORIDA By: Ri\a Garvey Mayor.Commissioner Approved as to form and legal sufficiency: Attest: Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk ~ 43 c', ~~~t........~. ~ , '. c ~:. ~: ~" a ~ ~ .' . . ". . '." .. c AGENDA DATE 9-- 1_ 95 " . 'r:;.'" ITEM # .,9,. I tH' ti:' ;.'" !";.1 ) i \ ! I ; f \ , i ~ .' ":i l'";' ~;..' F ~37y .0 ORDINANCE NO. 5894~95 ~~ AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE FRANCHISE AGREEMENT WITH TIME WARNER ENTERTAINMENT~ADVANCE/ NEWHOUSE PARTNERSHIP, TO AMEND THE FRANCHISE AGREEMENT TO EXTEND THE TERM OF THE FRANCHISE FOR A PERIOD OF THREE MONTHS, ENDING ON NOVEMBER 1.1995; AMENDING ORDINANCE NO. 2085 INCREASING THE FRANCHISE FEE PAID TO THE CITY TO FIVE PERCENT; PROVIDING AN EFFECTIVE DATE. I I i t I I J i i I I t 'j < ~ ! t j WHEREAS, Ordinance No. 2084 of the City granted a nonexclusive franchise for the use of City rights-of-way to Vision Cable of Pinellas, Incorporated; and WHEREAS. Ownership of Vision Cable was changed and the franchise was duly transferred to Time Warner Entertainment-Advance/Newhouse Partnership ('tTWElAN); and WHEREAS. Vision Cable of Pinellas, Incorporated now TWElAN has submitted a renewal proposal pursuant to the provisions of the Cable Communications Policy Act of 1984 and the Cable Television Consumer Protection and Competition Act of 1992 (Federal Cable Act); and . WHEREAS, Ordinance No. 2084 allows the City to adjust by ordinance a franchise fee not to exceed that permitted by federal and state law; and WHEREAS, Ordinance No. 2085 established the cable fees; and WHEREAS, additional time is required for discussions between the City and TWE/AN on a successor franchise agreement; and WHEREAS, in order to accommodate the franchise renewal negotiation process. the parties desire to allow for the extension of the current franchise and proceed with negotiations under the informal procedures of the Federal Cable Act; and WHEREAS, TWE/AN agrees to the extension of the franchise term to allow for such preparations; now, therefore, ~ BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The term of the franchise agreement between the City of Clearwater and TWE/AN, granted by Ordinance No. 2084 of the City, is hereby extended an additional three months such that the term shall expire on November 1, 1995. All other ,I ~:"","'j.,., . >. ~ . '" . ' . . provisions of Ordinance No. 2084 shall continue In full force and effect. TWE/AN shall operate In the same manner as prior to the extension. Operation in the same manner and under the same terms and conditions include, but not limited to, access and local origination operation and funding consumer service and complaint response, and compliance with all public safety regulations and applicable laws and regulations. Section 2. This ordinance shall not be construed to Infer that the term of the franchise shall again be extended, or that lWE/AN shall be approved as a franchisee of the City beyond the extended term of the current franchise agreement. Section 3. Ordinance No. 2085, Section 1, is amended to read, "The Company shall pay, as compensation to the City, a franchise fee of five percent (5%) three percent t3%-} of its gross revenues. The City may, at its pleasure, increase or decrease the franchise fee unless prohibited by law or regulation." Section 4. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED August 17, 1995 Rita Garvey, Mayor-Commissioner Approved as to form and legal sufficiency: Attest: /s/ Pamela K. Akin Pamela K. Akin. City Attorney Cynthia E. Goudeau, City Clerk '\ 2 l,~"r.. '... . I ' ORDINANCE NO. 5915-95 ;}5 AN ORDINANCE OF THE CITY OF- CLEARWATER, FLORIDA, RELATING TO SALARY INCREASES FOR THE MAYOR AND COMMISSIONERS; AMENDING SECTION 2.263 CLEARWATER CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Commission salaries as established In Section 2.263 Clearwater ,Code of Ordinances have not been increased since 1980; and WHEREAS, the City Commission salaries are currently $12,000 for the Mayor and $10,000 for the Commission; and WHEREAS, Section.2.04 of the City Charter provides that an ordinance must be passed approving salary increases at least six months prior to an election; now, ther~fore; BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That Section 2.263 (1) ClearWater Code of Ordinances be amended to read as follows: - Sec. 2.263. Compensation and expenses of mayor-commissioner and commissioners (1) The mayor-commissioner shall receive an annual salary of $18.000.00 $12,000.00 payable at the rate of $1,500.00 $1,000.00 per month for his services. Each city commissioner shall r.8ceive an .annual salary of $15.000.00.$1 OJOOO.OG payable at the rate of $1,250.00 $833.33 -per month- for their services. Section 2. This ordinance shall take effect on April 4, 1996. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED ~ Rita Garvey I Mayor-Commissioner Approved as to form and legal sufficiency: pa~~~. tin. City Attorney Attest: Cynthia E. Goudeau1 City Clerk .,...... .... L _ > .....,.. ":. ~ .' l"l.':"'i i. I-.~. ~ . :-1'.. .....--. .."';'" . . . .,. . . f'n~ Clearwater City Commission Agenda Cover Memorandum ~r-; Item II Heetlng Onte: ____ q.7.QS SOBJECT: MAINTENANCE OF FIRE DEPARTMENT EMERGENCY DISPATCH RADIO SYSTEM RECOMMENDATION/MOTION: Approve a 5-year (10/1/95 to 9/30/2000) radio maintenance contract for the Fire Department 800 MHz Emergency Dispatch Radio system to Motorola, Inc., at an estimated annual cost of $8,754.00 per year for a total of $43,770.00, subject to annual availability of funds in accordance with Section 2.564 (d) of Ordinances - County contract ~ and that the appropriate officials be authorized to execute same. BACKGROUND: The Pinellas county Emergency Dispatch System for fire and EMS units was converted from UHF/VHF to a Countywide Motorola 800 MHz system in late calendar year 1989. The County purchased and provided the Clearwater Fire Department with the required radios and ancillary equipment to operate within the Emergency Dispatch Radio System. The current contract expires on September 30, 1995, and the Fire Department would like to continue with another five-year maintenance agreement. As part of the procurement of the radios, the County negotiated an extended maintenance agreement to be made aVailable to all users. This was done to benefit users, since the County requires that all equipment in the system be maintained by an authorized Motorola Service Center to ensure Countywide emergency response system integrity. The maintenance agreement is all-inclusive, except for any problems attributable to user abuse of the equipment. The total five-year estimated Motorola, Inc., contract would be $43,770.00. Funds in the amount of $8,754.00 have been included in the proposed Fire Department budget for fiscal year 1995/96 for the recommended fiscal year 1995/96 contractual obligation. It is further recommended that the city authorize procurement of the Motorola maintenance services for the full five- year period negotiated by the County subject to annual budget approval of estimated funding of $8,754.00 per year. Fifteen percent of these costs are' reimbursed by the County as part of the City/County Fire District budgetary agreements. 8:rl- . COIIIllission Action: Rcvi~ed by: Originating Ocpt: Costs: S 43.no.DO legal ~ FIRE d? TotaL 0 Approved Budget 0 Approved w/condltions Purchasing t. 00- Risk Mgmt. N/A Current FiscaL Yr. 0 Deni ed CIS N/A User Dcpt: 0 Continued to: ACH N/A Finding Source: Other 0 Cllpi tal Imp. Adver t i sed: Ox Operating AttDchmcnts: Dote: 0 Other ,'.,\ Paper: : ' Ox Not Requl red 181 None SWlli tted by: Affected Parties Appropriation Code: ~:f~ - 0 Not I fi ed 010-01220-530300-522-00 Ox Not Requl red 010-01250-530300-526-00 City onDge ~ Printed on recycled paper '! ! ' . , o .~. , M' . _ ' . , ~....~,,\~~~~........~,.., '''.-''';'~'~. .'.: '- . . . .., . .~ . '.:" . - ";,1: f p ." . . . '. .. ," .::. AGENDA q_ 1u q5 'DATE ITEM # -1~ . . . . .~: c ....J, c n.r ~: . .\~ ~j"l '.' ~+; 1';. $': . F r237i ' -rvs- SUBJECT: Clearwater City Commission Agenda Cover Memorandum ~2( 9 -- ~ -9J'- I tern II Heet I ng Dote: Purchase of property, casualty, liability, workers' compensation, and flood insurance coverage for Fiscal Year 95/96. RECOMMENDATION/MOTION: Approve the purchase of property, casualty, liability, workers' compensation, and flood insurance coverage in an amount not to exceed $820,000 for Fiscal Year 95/96. ~ current Premium I I \ I ! I I ~ ~ ~ ~ 1 i j I i j i :'-_.' ~ ID i. ~hat the appropriate officials be authorized to execute same. BACKGROUND: The Risk Management Division of the Finance Department purchases insurance coverage for the City in the areas indicated below. The city Administration, through its Risk Management Division, recommends that the city purchase insurance coverage for FY 95/96 as proposed below: Insured Risk Excess Property (Layer 1) (10 million) Excess Property (Layer 2) (40 million) Excess Property (Layer 3) (20 million) crime & Dishonesty Boiler & Machinery Marina Operators Underground Fuel Tank Liability Insurer Renewal Premium Renewal Westchester Fire $149,599 $152,430 Renewal Renewal Renewal Renewal Hartford Fire Fireman's Fund Royal Surplus Mt. Airy $208,224 $200,298 Renewal Renewal Fireman's Fund Zurich/Travelers $ 30,000 $ 30,038 $ 6,863 $ 5,965 $ 6,271 $ 6,549 $ 11,350 $ 11,350 $ 5,522 $ 8,757 $412,734 $420,482 Renewal Renewal Renewal Hartford Kemper Hartford Renewal Comm. & Ind. TOTAL PREMIUMS FOR COVERAGE SHOWN ABOVE Revf ewed by: _IlL Orfginating Dept: Costs: $ 820.000 COIII\lission Action: , LegaL Finnnci!llsk Management Total 0 Approved Budget ~ 'vrnJ... 0 Approved w/condltlons Purchasing S -0- Risk Hgmt. User Dept: Current Fiscal Yr. 0 Denied CIS 0 Continued to: AtM FUlding Source: Other 0 Capi tal IIrp. Advertised: 0 Operating Attachments: (~ Dote: ~ Other elF Paper: ~ Not Required Appropriation Code: $lbai tted by: Affected Parties 590-07000-545100-590'000 ~ None I CitY~9~ 0 Notified ~ Not Requi red ~ Printed on recycled paper ~... ,~, - 2 - Insured Risk - Flood Insurance Policy Period Building/Contents Value I Value current Premium Description of Insured Property Insurer 11/12/95- Bankers 11/12/96 40 Causeway Blvd. $500,000/$500,000 $ civic Center/Library 2,764 11/12/95- Bankers 3141-3157 Gulf To Bay $500,000/ -0- 11/12/96 Waste Trmt ctr. $ 1,108 11/12/95- Bankers 11/12/96 60 Bay Esplanade st. Recreation Cmplx $322,000/$100,800 $ 2,378 11/12/95- Bankers 11/12/96 25 Causeway Blvd. Marina Offices $500,000/$387,000 $ 2,764 $466,000/$68,900 $ 3,494 01/31/96- Bankers 1700 N. Belcher Rd. 01/31/97 Fire station 06/12/96- Bankers 534 Mandalay 06/12/97 Fire station 06/12/96- Bankers 700 Bayway Blvd. 06/12/97 Beach Police sta. 09/28/95- South 1605 Harbor Dr. $500,000/ -0- 09/28/96 Carolina Waste Water Trt. PIt. $500,000/$433,000 $ 4,199 $331,000/$63,800 $ 1,513 $ 6,150 1001 Gulf Blvd. Clearwater Sailing Center $330,000/$55,100 $ 7,256 08/03/95- Bankers 08/03/96 *(Estimated Cost) TOTAL PREMIUMS FOR FLOOD INSURANCE S 31,626 Insured Risks Deductible current ~ Insurer Coverage Excess Auto Renewal Ranger Excess General Liability Renewal II Excess Workers Compensation Renewal " Excess Police professional Renewal II Excess Public Officials Endorsement II $5,000,000 $500,000 $5,000,000 $500,000 statutory $500,000 $5,000,000 $500,000 $5,000,000 $500,000 TOTAl PREMIUM FOR RANGER INSURANCE PACKAGE $328,451 GRAND TOTAL ESTIMATED FOR ALL COVERAGE ~772,811 . .... Renewal Premium $ 3,381* $ 1,532* $ 2,119* $ 3,167* $ 4,205* $ 3,254* $ 497* $ 8,260* $ 489 S 26,90"'~ Renewal : I $366.491, $813,880 I" . ..:' . . \. ~ . ./',":'<.,4 '. '. . . . ~... t ... '.. '.... ':..... ....",.......c. - :3 - ! i. The city's Risk Management staff has reviewed the coverages, rates, and provision of the insurance policies shown above and recommends the city purchase the insurance coverage as shown above. All property risks are covered at levels and rates which, when taken together as 'a whole, repre- sent a reasonable and conservative insurance program for the city. The recommended purchases are for one vear periods beginning 10/01/95 and ending 09/30/96, except for flood insurance premiums which cover a specific policy period as shown in each policy. The premiums generally represent renewals of existing coverage. These renewals and rates are contingent, however, upon no adverse event or weather occurring between now and the time of purchase of the coverage. The difference between the sum requested for insurance coverage of $820,000 and the expected expenditure of $813,880 is to . allow for some changes during the fiscal year in insurance expenditures. These changes most often arise as a result of acquisition of additional city property. Funding for the purchase of this insurance has been provided for in the Central Insurance Fund budget for FY 95/96. The budgeted sum'available for the payment of insurance premiums and for the payment of claims is $3,259,900. .\ ..~~~.. l....~.f ".:, ...~'.~.:.; ..... '. ....c'O; ". ',< " \, ,~~':Z~'~ \~c~"..' ~~~:~~'..: ~. .:,~\ ., '~. : ~ ~ " ... ~i'rl{ t i I- i i' ! '. CITY OF CLEARWATER RISK MANAGEMENT DIVISION PROPERTY, CASUALTY, LIABILITY, WORKERS' COMPENSATION INSURANCE PROGRAM 09/05/95 SUMMARY 1. Introduction . " This Summary covers various types of insurance coverage purchased and administered under the supervision of the city's Risk Management Division. It includes the following types of insurance coverage: Excess Property, Excess Liability, Excess Crime, Excess Workers' Compensation, Boiler & Machinery, Flood, Marina Operators Legal Liability, and FPLIPA (Florida Petroleum Liability Insurance Program Administrators). The insurance program mentioned herein is the subject of one agenda item on the Commission Agenda for the week of September 5-7, 1995, that has been numbered agenda item ___. 2. Supportinq Data For Insurance Program Data supporting the proposed insurance program is attached for Commission Review. 1 I .j I I I I ! I \ oJ........" (: \{,: ~ j .U ]~ '.::1 .,. '~l .', 1'~1 :.. ~ ,.~ ,., .:} ,.l :'..1 .J ~ t ~ .1 ~ ; I . , ( d . ! : I , .: ~ . ~ ~ ~l II . i , . .~ . i ;. ',' . . i ~ . " i ., ,.f .'1 ! ~ Ihl I. .f.J I I; j I". I.. I \ \ ,'., 1./, .11 I u I .1 ---.-.........--....-'.- --..... .\.H. I.\.\li',~ 11,\\ ,., CIJ\ Cl.hl\H\\AlhH ~lWUllol CITY OF CLEARWATER ~ - . l Jt PRODUCT DESCRiPTIoNS '! · Ex1:es.r:: Property. - Premium $387,861.45; Florida Surcharge Applicable. Provides Property coverage to a limit of $70,000,000 with a $250,000 Self Insured Retention (deductible) for City property (bui1dings~ contents, equipment. vehicles, etc.) · Exce.r::.r:: Crime. - Premium $5 t965 Covers Employee Dishonesty for $250tOOO, forgery by non-employees for $250,000, theft on and off the premises for $50tOOO and computer fraud for $100,000. All coverages are subject to a $5,000 deductible. · BnileL.&..MadJ.i.neq. - Premium $6,549 Covers sudden and accidental occurrences to a $10,000,000 limit with a $10,000 deductible to specified pressure vessels and/or machinery (e.g. water heaters, air compressors and boilers). · E/mJd (FEMA Requi.r.e.d). ~ Premium: $26,904 Estimated Provides Federal flood coverage for certain properties that would otherwise not qualify for, full governmental disaster assistance in case of flood damage~ unless maximum coverage is purchased through the National Flood Insurance Program (maximum coverage per location is $500,000 per Building and $500,000 per Contents). · Mo.cina Opi!.ra1nr.~ T.egalLiahi/1ty. ~ Premium: $11,350 Covers liability to a limit of $2,000,000 arising from operations of city marinas subject to a $10,000 deductible. ~ . .. .. &~. .LUUL~ _ ~ ~ ~~ u.. .. .........~...--'.......~ L lU~"U'''''''''''U~'U' .........u..u t....~.~.. . uuu ... . ,,_ .'u. . . . LU~' LU.....~. City of C/~arwa/~r. Florida ~ Propostd Rtntll'al Program ~ _ \WlWltl'ltll~"'.W"'T 11' Ol>/1U/flil \\En li;2li FAX IltJiHII131J A.j(; .TMIPA BAY ", C 1 'l'Y CJ.E,\U\\XmU fill 0 U :J ~ CITY OF CLEARWATER .' --.. " PROPOSED RENE\'X' AL PROGRAM :, ;~ .~ " i..' 'I..... ; ,. ~.. .. nO- jl r:" .. . i:~:i~~:~~~~X:jri::: :,:::,;:;::Y::'::..I.. ": ?~:::;:H~~;-:: , ~. I".. .'.. .: I': . OJ' ,,",", (:. ,lj:' " ;..jrl.....~i. .~ .!' ;'1 ~,''''~ I', I', j' I', 'F~'I j'; 1< 'fj~; H~.h' :/i~, ,:~ ~.:~. .j~'~.:.~II!.if.:~::.l'l~'~ Ll',' "',. " '. ,I 'e; ....,ii' :: ';.. . I ," ,.; :i~:"':! '1.1', :. I;: PR0P .rJR,ru..Yl'~~.1U1~~'XI.l!.JRI:1~i /I~" ~I"~~-;,I !,~";!~I;~~;,. t\ .\; I U':""1.llf ~:. :' "j. H {.. .... >r.. ~. ,'I ~ t' : 'I:. .'. II "'.. :. I. I.' ",' ",1;.. :: ., Ii.",. . "1' '~:,l,.:'.'..! '::. ;..:.;:.;::::;';.::{.J ,I " Weslchesler Firelmmr:mce Company : ~ October 1, 1995 to October 1, 1996 -- $149.599.45 S I 0,000,000 including SIR $250,000 .i ,,~ .'1 )1 .:l '1 ,1 : j ., Annual Aggregate Flood Annual Aggregate Earthquake .$ $ $ 5,000,000 150,000 5,000,000 COVBRBD PROl'EltTY Extra Expense ($50,000 each City HaU, City Annex and Police Administration) Buildings, Contents, Electronic Data Processing Equipment and Media, Construction and Lawn Equipment, Radio and Audio Equipment, Vehicles, Owned watercraft under 25', Valuable Papers and Records . . " ,- ,.\ ;'~ , ~ ~ f .J J r .1 ; " , j TOTAL V ALUe OF COVERED PROrER'rY S 168,803,770 EXCLUDED PROPERTY Slreets, rands, sewer and water mains, well holes, Sand Key Bridge 'l',.:l:JlJ'..,......q. ""~.U.I'r'I'I-"" ....IG""u',.......'.I..'..'...~.'''lII.,.I.I'.'..., 11""-" . .."...... ~" !I'r."'''' .,," 'i"!'. I ~..~.t." 'cto,...,1o<J "I""".j i 1.;' '.! ,'! ..iN:1..t-"_.. H111'1l: I I~'I' .'l . II"~ -~jll'''',~ ,':'.r. .,,~ioI ~ ~ ,.' !;~ 1~".."s;.-1.: ' . "',' I" Ie t.~"1 ., I', I. , ...; 1:1,010-. I. ."':.l;' rn' "t,' 'Lt' ~~... .1\,;J,IIj; 1\ ~'" .'~'f;;j~~,. '0". d ".11 I ~ '1 ~ :'.' I ~j"'"'' ' ,.... '1' R' I" ,'. 'i'lo':"~ln'I!'l' '1'[:"'" ."." i~ r ::' Ijlr JI ,; ~'. t..:: 't ~ll - f' ~ ~':L'l I :tc:' r ~h1~~L\.! :tJ;~' tl "1I.~ {(.I' .,';r.:;il."d~. ","""~"'I,..1~0,,-~.~,.ill~'''''i:' .~. . I "",,'~ ".,:r.!'P.".,,,,,,~'i,1 .~.l~dj , " '-~~::.J.ILJ! '''''I,.,' 11..,..4-~ " .111 t... COMPANlF.S Hartford Fire Infiumncc Company, Fireman's Fund, Royal Surplus Lines, ML Airy Insurance Company PREMIUM 5208,224 LIMIT S40,OOO,OOO excess of Westchestcr Fire , ' I '1 P'ORM Follows ronn of Wcstchester Fire policy with the exception of flood and earthquake which nre excluded. r I ~P~(T :V :;'~~r '; :::~:J:!~:lJ:;~'~fH::l~Hl;f~.) ~':::'::~.:~:;~~f!iH:~~[:n~. (I."'.'" ~ .j}. .:~'I!:~I ~~lrl:1 ,d" 1>< ~ 1I'll.. 1", ".;;,. tel" "'-..J ~.~:" l .. ~:~~~~:::~~;~~': "~~!;~!. ~~:~'~~I~i~>~~~~ \~~:::: ~+: : ;:: : :-'j ::4;~~~E~t;. ~ <'~: " . . ''';r.~~:'YI:~rl.!''':.~1 ~ ~~::rj~: ::: ! '. :':l,r:t,!: I~; ':'~ J,W~. :'~~ ,II, ~'JI:': t::'~;'!itr :1'~I~t:1Ijtj"r:I:j1t ~~ :~. '::~rl~ U~l n r.":':~(fJ;~j,l"'I. :'ll:rtmc:I~~!:. . ,i'J.I..., .1....:-, ft"'n' t' '11,1', I'" ,1....,., .'13" .,' U - ' '.", 'J.. d';,.l-. !~.,' ,-,.'. .~.cll ".!, I .'~ . "I- P. I I, tl 'II"J'~' . -1[\'\" "I"" ~ . ~ 0 . M ,'~ .,. ;Y . a I '.' ... ..,., II" I" " ',..1'\' '..,' . \ ,." ..,~ R' lpTlT (I" )'~c,\ EU'-,l \"'_\~"'''''('''li''III'''''''''))':f''l:' '1''"'<':I']"J'I"'I''I'I'I- "1:',1' \ \ ~ J!.iJ.-":iJ.:'I' ,.~, ~ ., .I.i .1.""'11 ~,~'~. ;t~ ;1..: "1 '~::1 :Ii:i,;."',i, .:.... e;:: ~"i'" ,P L. 1> \rl ~ .......<' ~ ~.: .";~.:~.II:~ .~, I. . ",~ .1".'1 ., ," "'; lit 1'1'''. ,;".l.." ~'I r ~ " . ,. ~",.~..f;1 .'~. . '1''1 ...... III I..,.:...' ......~ 1 ~:~ JI~.~"" ~1'~.Jfi' ,II1d L:t t ~ I:..~, ,I, "'I':\:I'.~ COMPANIES P'ircn1nn's Fund nnd Trnvelers PRI:."llU~\ $30,038,00 LIMIT Nom .$20.000,000 excess .$50,000,000 Property quotes not guaranteed if "catastrophic stonn" occurs belween now and October 1, 190)5, Floridn surchurgcs and assessments may npply. City nj'Clcanlfalcr. Flnrida Pro"lH~d Ilt!nl'\\'fll Pmgl'fll/l . II \Wr....II"n~Rru~}~,\IXIl~A.WA' IU , l)~ J", 11.._ I~J ~tl..3-1.1_1:~\ _~Jai:lIlllila i\---"- IJ II ![ \ 0\.1(; TMrl',\ IIA Y H' C 1'1 \ CLI':AH\\I\'I EI~ 1(JJ U Il 2 CITY OF CLEARWATER ----Ll PROPOSED RENEWAL PROGRAM ..,. . '.~." " . (.... .. ~..." .. . ~'..... I . ,"., " ., '.' '" > ,'",' . " '", . .", ,J ".,. ~ . ., ,'" 1 . ,.+' ~ ~ ".. i c ~ ~.. .~ ~ .. i',' ."~:....,..:. L~'i.o...: d.. . .,' .'.,' ~ "': . . ' >">";,:;-"...~~' 'c 't .;J.t \",..... ~ .Jo I ..'~.' ," -.,.) .......,:,. ..). . "- 't ..-.,...... . .. ,," ... d , " ..,<-.,....~ V.t>..r ri:i nl ~<d' '~ 'r"h' N'" <>.'~' .,."...." ~1.1WYl "l"~t~'lr'.;:;.:.<i'J ~ ~;\../,\~~,~~,t :':.\~\';';'i j ~i''';h''-'i''(W.t ~';\'Ji~;; i>tSflONES"" ;.tA.,\;.. '$' ;:~.;.T;.J. Y~:';~'1. . '~rt<)hl'if~~l.~ t""~ c~ :>'T. 'i'(~''''''~ lir ...~~ ..... ~f'~ 'lo"d~Clwm/' '!. 1Iy:n .co. ... .)<. 11 "~,~~J.~'."">" j.:~.....}~.,. l'.~,"); !~f~~'J~'.:"'I,,::~)..,~"';~~I:::'}~~':~~->:..~):.::~c.~..::q~..~. "~':....~'h::t~ ".. Y' , ". "": .~.../';~.::':t"~.;~~:~>',J[~,~",~,,:"~'h~'."<{;~~'H~t~ .~ ~.(:~:.: .~~.;:=:.~ !\::.~rr1"~ 'l;.;(f~ ~ ~\~'~~:r~.}~.: ':.::~~":/1~4 ~:~~ ~...:' ~:;o.}~&i~:~'': ~ ..::".:~c~ 4:~ " "_ ~~~~~~:."..."."' "." ~:; ~ .~~ >.c.:" .~': yo"." i ~ "...... _.~ :~": f; J ~.,::i;~:.~!:'-::~:~"~'~'it~"~j:~;'~~iL~~::{~:>.~~f:.'~ ~~ ~:i\ ~k~..~;,~.~ :~~"tl< COMPANY Hartford Insurance Company of the Southeast --- .- TERM October 1, 1995 to October 1, 1996 --.-. PREMlUM $S,965 ..-..-- LlMrrs Employee Dishonesty $ 250,000 Forgery or Alteration $ 250,000 - -" -_..~ Theft Inside Premises $ 50,000 -- Theft Outside Premises $ 50,000 - -. Computer Fraud $ 100,000 - - DEDUCTIBLE $5,000 - --- ENDORSEMENTS Faithful Performance of Duties t ,.,;~:;;~; :('~""'F~'::';.'f 'f.:.1"< :;, ~ ~~~. ~,~\,:.,,:~~.,.'!.p;'! ;.:" ~ ~. -.:: \' .:.:.~ ' ~,~. ~ \';,,( ~'r-1\':(' l' 1" "~'i:':;~<"{::.~'iY'~'\"'n v' 't <'r~}l"'};~:i ")~!<~'~"}'tl '.~~ )'.\.~", '!~{",tY.\ t''':' ;;,q~r""~'~';:;'{'\l'-'t'?r''i;'1 ti~~?j~~~Jt~i~},~t}:~:~\~<~~~;~:~~~i;1t;~~~:;;J.t!.;t;~t;~;\ta:;;!M~i~~~*~~~::~~\c~~m~f{Xt~iJ}~~;tli~r{~~~~Xt:l~rJi{;;.:i~1.t1J,~:'1~lf~~~kt~~Jt)~: COMPANY Kemper - TERM. October I, 1995 to October 1, 1996 PREMIUM: $6,549 -. LIMIT $10,000,000 SUBLlMIT $2,000,000 Hazardous SubSl.aJ1ce -- . DEDucrml..E $10,000 .-_..... EXCLUDED PROPERTY Sand Key Bridge ...,..-. -1" ~ A _ ~.~~ ~ ~u ...... ... u.~~. L' .L....... u~.u... .. u.......u ._u...u .'O'.L ....._LUU.UU uuo....ou u ... 'UL~. .1it1~p"u'~.1 City ofCltan\'attr. FlorkJa ProPQud RtMWal Program era " IWI">"'l""ICU.I.IfW"T tI. 08/21195 ~IO:\ 1~:05 n.\: 3137911013 .\.JG.T.\~lP;\ MY ....-. CITY CU~I\HWt\Tl~H ~uu~ CITY OF CLEARWATER .I!I'-l PROPOSED RENEWAL PROGRAM 4 \~~l~~~'~gr:~~'..:;:~t' ~ d;"nlf~'f''':t~!1 t "";: ~n':.tr ~~,.t'''':~'~i.t";i't'i,~~'~' "1.' ?Ni" ~'r':<~':i-r: If>:Y'' ,~,\W;f'~'1:'" "Ii')''' ":f'!'o'~l~'"'-r 1"f.<t.r..rt:tr-"{fr~" J'''jJN1rr~{;!:;N'~ ,:..t~tWh:~:tJ!H,.:' b\'(u.i'(r..I~'f~/'.J':OP.e~T'O ~"'>"":j\~.:e:;'(Mf~' 'Ij~i :.il ;;5'; '''', (,', 'r~"\(;1-:"""f. i;!~'l..M~ f-;...+o/...1o'.,;.. .:W. ~1}(ti;'t!~\i't,.,ij'f't';')..h;1,~..;};"~"(.,~ . . i\>, .... RS' "G ' jUAB~Ltu~r..(,:,..:.~jl;.'.l:f~;;.qt.t-~.r.'rr.~:".""j;~~r ~Jol:"""" ~.~~. ....}f'~ :.'~ ~~: ,:.;.:,: .,' .,.;. ::-1 ~ '. ;..~ .;.~': ;..~".... .-'..... ... p.. J-"' ~.~ :.... ~> ~..... u :.. " .... /~ . ~~;. . \,' h ~:.. '... "~'':>;> ..... .", . ..,: :w.o. ..U .....' '.'" 0( :. ...~ ::~ ..~.~'h:J l,: t'if~j.. iLlo..;,.';..."__ t~:~/;':.. ~~t~:-r.~~.1~, : COMPANY Hartford Insurance Co. ef the Southeast TERM . October 1, 1995 to October I, 1996 PREMIUM $11,350 LIMITS Marina Operators Legal Liability S 2,000,000 Protection and Indemnity $ 2,000,000 DEDucrIDLE I 510,000 COVERED LoCATIONS 25 Causeway Blvd, Island Estates, Clearwater Marine Science Center I \ I I l I I 1 ~(:>:~t'"':1~~~Vt"t"~('~~~~,;,''':~:~r~~~~":'~:tti:r~~~~.t~1;1';.~.;r~'7)~n~~11"'Y:l: ~~:~~:(.~\';~:~,.):i'~;'~l~1:.1:~$'~h~~~~t:c:~~r..4-:;~.::.)~:t~~.~~.:.;...:~~~f$~:~~'(.~~!:~~~:)":~l~t--':;';~'P~)~'.f~~~:.;.:'r'lf~.~"';.":.~..' .;f~~~~~lt'.rtWt~l~~tt~{@t~~t~~&~if11~~~~~ii~jr~~~\~tf.~~~~I!~~1~~~I~t~~~i~\}0Y:~kfJ~1Wg,~1~j~l:~~~~~~~~t~r:... COMPANY Bankers Ins. Co. & Catawba Ins. Co. - National Flood Insurance Program I November 11, 1995 to November 11, 1996 $26,904. Estimated Various - Maximum S500,000 Building or Conten~ SS,ooo each loss First dollar flood coverage for selected properties to comply with the Robert T. Stafford Disaster Relief and Emergency Assistance Act. Participation is required by the Act to qualify for full FEMA assistance. ." TERM PREMIUM LlMlT ..... DEDUC11BLE I COVERAGE I ~H' ~ .~.. .. U~ .. Tti J.Y; . 11 . ULU ... - u ~ ....i"". 1Ir YItIti City ofCuarwaur. Florida Propos~d Renewal Program . I;IWI'W1PlICI\C'U,U.WIoT "' .~... .....~...-.. ..... . U~I Ill. ;j,J "U) I, ;,)11 1.\.\ ',I,,,pll,,j,; .. , \ , I. \ ',11 . \ 10 \ I , I. CITY OF CLEARWATER PROPOSED RENEWAL PROGRAM . .1.I~Jt_IIl'!ltl"I'~;'!'''j.-r,+>~" '~I ."""~..r~'l' .~, "~"I,j~'I"'i.t/l.'''i.;I'j.",'11 ~~';~lt;h:l.J,,~.:.~ I I ~i'i"i~:I'.',~ rJI",. . + .1.~'I'l'!.I."'I:1 ""t'~:Q~I'llro\:"'I+ l.lrP.~:dl:T"'l' 1.-, ,.",!.,.", """I"""FL"on''i'D~';'S ' I "i(.';o,l'\'" I " " ..... J.U' I I I . u: 10 Il,:::;;!~'i..-.Ti.""", I "1II1i~~f' ,," ;'IJ-'jW;:..,II",'" I:' i;~~"l"':" '. ";'l:n.u~:\B.~~Mtt~.l~ I .'Lr.J.1f \~l '" 1~1::!26'AAEt~~:'~"~~'iTI'.1~;(?jTi~1~flp,'~ "~ . ," I ,'I ". " t. I. I:"'.t~~;~'; .. .. : :...I,ll' "'i' . ".' 1\1' :~.1,.~, ~ 11'1'4'" .....f i~::!::!t~r,t;.:: ;~~;':.ti' 1~~1;~C' ;i~~:J ,.~I,~: I.~.;I~:.~ ':1'.:1;1~; . I l,~i-:';'~ 1"1' ~('lr~J . /" 1 ~ ,: . P'l' . ~ !rj. H " 1IIIi.I;: }I< ~)::Ii/'.. ;.~ :;,j~i';l:~ \,I,~~.,..' ' c... -l ....." ""t ~::.~'.I"..;'~i.'I! ~~.:..;'I''''.<~'\/ (. ....:.,\:.'~ !;I t!~q! 1(01 t,' :.)'t "fl~.'iH:.:', t.., .t.-.,;:: tl ~~"I:!'J ,~~~~~'::..t)~:[< 1;1 ~.l.::{t:'~:t;;' r J:':rii~ ,~.~:~~~.,~~ 't,:. to-l. ~~~ ~~:J:' It:"lIJ:!l'ff'L''.~~loI:,.' ~~ 1.[t' ~ll~!I",1. COMPANY TERM Zurich-American r ] i I i DEDUCTIBLES May 20, 1995 to May 20, 1996 $8,495 S1,000,000 Each Incident 52,000,000 Aggregate Third Party Liability - $500/$5,000 Corrective Action. $300,000/$5,000 Third Party Liability - Bodily Injury or Property Damage to third parties from an accidental release from n petroleum storage tank resulting in a pollution condition. Corrective Action - Excess coverage for storage tank owners to restore Inndlproperly from an accidentnlleak in connection with the Florida Inland Protection Trust Fund as part of the Restoration Insurance Program oflhe Florida Petroleum Liability and Restoration Insurance Program. The $300,000 deductible is funded by the State for q\J.n~ified. r~s.torat,iolls. PREMIUM LJr.iITS COVERAGE , , 1 I j -I 1 1 '1 ,~ J. 1 :i ~ '~ "il , , .~ .~ :~ ''j 1 -: I 'i I I ;[ I I .1 " , j I 'I CII)' njClearwalcr, Ffnrld(l Proposed RCl!ewal "rogrtJnI . U~V.TWI'j/Jlr~oro'~I,lI;J ".o\..\V~1 u. .' 011.' IlL !l:; 111-:1 I l!i':!;" 1-'. \.\ !l1:l;" ill 1 III :J ___-.....~-...-.'n-L..'.~---.- _.." ~ u ~ rJJ. ~ > ~ ~ ~ ~ ~ I " ,". , ' ~ ~ ~ ~ ~ ~ u ~ o > t- """'"" U \Olr) 0\0\ . I lr)..q- 0\0\ tIl tIl Q) Q) ;::3 ::l ~ .- ~~ e:e Cl) 0,) 0..0.. o 0 ~ l-r ~~ - ~ ~ ('j ..... ~ ~~ 0\0 l-t- t-t.r) ... ... ('t") rl'") 00'1 00... 0\ ... 00 ......-t \0\0 ......-t ......-t CAV':} ~ 'S ~ ~ '-0 0- I In 0\ 0'1 - ,~ E f,) I-.. 0.... \0 0-. I 'n 0\ 0'0 ~ '6 ~ 0.. In 0-. I "T 0- 0\ ..... .\.Il; L\m''\ 11,\ \' I I I j I I I I , I J ~ .'--~._-~._'.-H' ._.__~. , ., CITY CI.I':,\H\\'\'I'EH VI ~ 0\ 0\ l.rl .. 0\ """' ........ €;A 0'\ ~ o r"') "'::j- ... (".1 tn ........ E.A iU 0 ;gu ..... u () () .g ~ iU ~ o Q !3 a 0 Vl qe.E 00 u g 0.= ~ In u... ON... ..... f/l iU to') ~I) Vi c: llJ ~'5 .2 ti g ~ '..... .... fjJJ 11114 B .c 'C () ;::I -c iU o 8 o o 'I) ("'I Vl ....----..... .....--.... --...... ~... --...... ---.... --...... -............. -- ..... Or_....... ..---.. -... ~.. ........- --...... ......... _......_..........._ _....... _ _.... __ or n"", _....... ,; I 00 ("I'") o ... o ("I'") €A co rr'J o .... o ("I'") ~ VI f-I 'E :..:i ell Ul o -1 - ~ ~ o o o o o o o r-... tfto o 8 g .. C 00 . 000 000 ~ . 0 00 . Ir)OO V) 0 - [J)OV) ~...... . :1Vl'"::l X I ~ 'U 'n ::l 8 ... u.. ~ [J) iU - . :;. :;j 8 ~ E o I-< rj . .... o ,- N ~ V'I ~ 01 ("-1 ... 00 o C"1 V) \0 ........ N " o o ('1 V) o 8 g88~ o '0 qo ~g60x 0008-. V; ..; ~ ci :.5 VlV;~-q tIl I VI VI "1"1 iU I I Vl ~-g~~'1 o~U:e..~' 8 -:; 'E ~ ~ o ["j 10 _ - ~EE!"'I? 2 ~ "~ (j' c~ u:: :t.: rY- e ..-r VI .:::....... c~.. ' ~ :~ f;~ ,,:. :~\ ~ t:"ft ii! ',r;..:~ 'i'~} ~l' V' ',,1 ..1,,'~~ ~i?"l ~rl'~~\~ ',(.~' .: ;(ii f:< ~ ;r~ --'. ~~ "', ..~ q ,~ '\:J: I?-~h'" ,. .t'.. '!', .;,'1 I.. ",., .-l,~;,. ~':uil :~. ~~J ~L~q ;~'.'~J . ,1,~~ JI C\:.;~ 1 . :J.: il .l,\'.(,.l y'? ~~."I" 1 Jl: :.~ J: i. ~ f ~ ~'~. . ~ . f....., :>~.;~ \." "'1 ~. .~ .!'~ ,......1. (~ ,:~~ '1. it. :,,"F ..t ~;l t, ' " ~;~ .. ..i.; l' . ~. .;"" ." "" . " rei' . ''1' .,' " !.. ~ ~;. ;1; '~ _\ J 71 f- I;~"I ~.~~ t..;,:: l _.i~ "I,',V] I....., ....L.. '~I~ .~. .:,. -r .... 'I~, ....,. i: 11 :U ; 'l'~.},,, t~ ':: I". . ~ " ~rt l .. .,,,. ..~, J ,'t'l . ~ ' ~ ':~, ~<-.,-: .'1......:...". ',t ~ ".4." ~.I. .:, . . '. ,i,' ,t . ... . ' 'I' ,'. I,ll ;',: '.~, :~~ t;J;~~,~~ ~~y :~ l .\ ~~;J i; (:> ~~.., '.\. . ]- ,. iI, "" ~ U6-1{-J~ ll:,:~SrM ri,\.tl.; r,~1r.t.h"illi ~ t. J i 0 4 0 L 6 t 5 'j tUO, .... .- Cl RANGER INSURANCE ro Bt>~ 2007. Hou,'on, TlIXDI 772:U2..2.007 1713)954-9100 PUBLIC ENTITY EXCESS LIABILITY PROGRAM Confirmation of Insurance Quote I, i INSU~ED: Citv of Clearwater, Florida, etal In Qcoordanco wllh tho undolWrlllng Informallon that has been provIded to us, we Sf., ploaSDd to quola pramlum, tonns and condltlons on this account, 11$ follows: I - I ~ I I ~ , 1. COVERAGE: Excess General. Automobile Liability and Workers' Compensation 2. POLICY LIMIT OF L1ABIUTY: $5.000.000 each Occ.lAad. Excess of the SIR AUGUPOUPolice; Statutory w.e. 3, SELF-INSURED RETENTION: $500]000 Each Occurrenc~ 4. PROPOSED POLICY TeRM: October 1. 1995 - October 1. 1996 5. PREMIUM: $366.494 6. POLICY ENDORSEMENTS: 8s Expirjnq plus PXL 1022 (Public Officials Liablllt}' . 7. COMMENTS: Quote does include Broadened Persbnal Iniury - Assault & Batterv arlslng f~om LaW, Enforcement Activities. and Public OfficIalS liabIlity ~oxerar:;9. N.S. The named insured Is extended to include th~ Community Redeve'o~ment Authoritv (eRA) of Clearwater. Clearwater, City, Florida. . This quota Is.tinn. You are authorized to bind coverage In accordance with tho tenns' and conditions ~pccifiQd herein, but must notify us within one (1) working, day of doing so. ThIs quote was Issued on AUQust 17. 1995 is valid until October 01. 1996. We appreciate the opportunity to quota thls account. , . I '. 'J' .. \:~ '., -l" ., , )r, .~, .. . :; '~. f\.. " I P, I. .. +. ',. 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AGEN'DA 11 9S ITEM # , c,l i I 1 i ! \ I I , 1 " .~ G)S Cleanvatcr City Commission Agenda Cover Memorandum t"'}q I tern fI ()( J Meeting Datc: q .- '/ - 9 j- SUBJECT: Purchase of three 1995 Ford 1/2-ton pickup Trucks RECOMMENDATION/MOTION: Due to the lack of delivery by General Motors, rescind the city commission's motion of 1/19/95, to award a contract to Sunshine Chevrolet-Oldsmobile of Tarpon springs, Inc., Tarpon springs, FL, for the purchase of three 1995 Chevrolet 1/4- ton maxi-cab pickup trucks, at a cost of $44,937, and ratify and confirm the Deputy city Manager's emergency purchase of three 1995 Ford 1/2-ton pickup trucks, at a cost of $43,897.00, to Duval Ford, Jacksonville, FLi purchase is from state Contract No. 070-500-410, in accordance with section 2.564(d) of the Clearwater Code of Ordinances; financing to be provided under the City's master lease- purchase agreement, ~ and that the appropriate officials be authorized to e~ecute same. BACKGROUND: Bids were solicited and received for the purchase of three 1/4-ton maxi cab pickup trucks, and Sunshine Chevrolet-Oldsmobile of Tarpon Springs, Inc. submitted the lowest bid for these vehicles. When Fleet Administration contacted Sunshine Chevrolet regarding the outstanding purchase order, staff was informed that General Motors could no longer honor its delivery commitment due to the end of a production run. The purchasing Manager recommended the purchase of the larger 1/2-ton vehicles which are available in a limited supply under state contract. The limited supply of trucks would have been exhausted if this agenda item was presented at the next city commission meeting cycle--September 5/7, 1995. The 1/2-ton state contract price is lower than the bid price for the 1/4-ton pickup truck. The Water Division requested that the replacement vehicles (2051.7--1985 Dodge 1/- 4 ton pickup, 2051.22--1986 Ford 3/4-ton pickup, and 2052.14--1987 Ford cargo van) be changed to 1/2-ton pickup trucks. These vehicles were scheduled for replacement in 1994/95 and approved by the city commission during its 1994/95 budget hearings. Reviewed by: Legal Budget Purchasing Risk Mgmt. CIS ACH Other ~ ~ N/A ~ .:., III Costs: $ 1.3.897 Total User Dcpt: Public ~ork /Uotcr Division $ 2.492 Current Fiscal Yr. Commission Action: o Approved o Approved w/conditions o Denied o Continued to: fLnding Source: t') Copi tal lnlp. o Operating o Other Attllchments: SLbnittcd by: C(t a.n~ Advertised: Date: Paper: tel Not Requi red Affected J>orth$ L Noti fied ~ Not Requl red o None Appropriotlon Code: 315-94221-564100-590-000-000 ~ PrInted on recycled paper ,": .,' " , . . ,{,. .:~ .) , . . "~~' , ., '. " I.. . ..',. . ", , t , '. 5,' , . . " ~ . :. ;t'~'" . \~ '- ~ '. ~ . ". m:t~~!.~t:':~""~r~::I.{~ :'c1.(..... ':"~'." ,'_ +'. 11" ..) .~, :+- '. r , ",'~.;"'t::~iJIc..:.. ~.>,'f>-;-<.~'>'. , ",-; ,c. :~'~"~:'.:'~'~I :...~.:~-..::~'J~. :'~":''':~;'.." r.,'.~.:~~::'?{~~ - 2 - ,Funding for this purchase--$43,897 is budgeted in project Motorized Equipment-- Lease Purchase, 315-94221-564100-590-000, which has available funds of $436,766.45 as of August 15, 1995. Fiscal year 1994/95 budgetary impact is approximately $2,492 (principal: $2,298; interest: $194). .1 I I ", ,. " .. " c;s a Clearwater City Commission Agenda Cover Memorandum Item # ~3o _ M!!cting Dl'lte: ,.7.15 SUBJECT: Purchase of street Sweeper RECOMMENDATION/MOTION: Due to a September 1, 1995 purchase restriction, ratify and confirm the city Manager's emergency purchase from Florida Municipal Equipment, Lakeland, FL, for one (1) street sweeper, at a cost of $105,890, which is the lowest, most responsive and responsible bid in accordance with specifications; financing be provided under the City's master lease-purchase agreement, ~ l'Iod that the appropriate officials be authorized to execute som!!. t I I BACKGROUND: Bids were solicited and received for the purchase of one truck-chassis mounted vacuum street sweeper. Three bids were submitted by two vendors~ Florida Municipal Equipment submitted two bids--the primary bid ($113,260) is mounted on a 1996 chassis; the alternate bid ($105,890), mounted on a 1995 chassis, includes a restriction that the vehicle must be ordered by september 1, 1995. Ray Pace Waste Equipment, Inc. submitted one bid--$110,406 for a sweeper mounted on a 1995 chassis, however, this bid is not in compliance with specif ica,tions. The lower alternate bid meets specifications, therefore, staff recommends Bid No. 127-95 be awarded to Florida Municipal Equipment. The city Manager agreed to the emergency purchase based upon a savings of $7,370 (the difference between Florida Municipal Equipment's primary and alternate bids) and that the replacement vehicle has been broken down since mid-July and in need of extensive repairs. t ~ 1 i " l. ~ , ~ ~ > i j , ! ~ 1 This purchase replaces vehicle 2090.10, a 1985 Athey Sweeper, used by the Public Works Department in its street and parking lot sweeping activitgies. Vehicle 2090.10 was scheduled for replacement in 1994/96 and approved by the city commission during its 1994/95 budget hearings. Reviewed by: legal Budget Purchasing Risk Hgmt. CIS ACM Other ~ N/A N~A '(}-..'L- Costs: S '05.890 Total Commission ~ction: o Approved o Appro~ed w/conditlons o Denied o Continued to: $ 5.979 Curr~nt Fiscal Yr. SlbIIl ttcd by: cltv gp- Advertised: Date: 7/1~ & 7/21/95 Paper: P.C. Review & Tampa f7'" Tribune o Not Requi red Aff~tcd Parties ~ Notified o Not Requl red Funding Source: ~ Capi toll Imp. o Operating o Other Attachments: Bid Tabulation/Bid Summary o None Appropriation Code: 315-94221-564\00-590-000 .-. ~~ Printed on recycled poper /'. , 0" f~ o. "\ I . )'.' . .< ~"l";.o ' '\:; .l,o' ;":)- ~i4'i"'~~"".\(ot'r..t..&....:". " .:w~~~1"'.,'I .,,:' . .~II~_'r .: . ~~ .. ., . . , ~ . ~"".." :+ .T:, .. <.. ,'.<, '.' , "">') . ,,, . <:. '.>,..- ~ " .. '- 0 " ,,'~' '. "- ~':.....,,~ - 2 - Funding for this purchase is budgeted in project Motorized Equipment--Lease Purchase, 315-94221-564100-590-000 which has available funds of $436,766.45 as of August 11, 1995. Fiscal year 1994/95 budgetary impact for the lease-purchase .is approximately $5,979 (principal: $5,963; interest: $16). , ;",' " i; . , i I I \ i 1 i 1 ! ~'J ".... L, ~.... ~,l II ~ ~ ~. , 1.:":.-. ~!;.1.f":'~~::.'r~::"'~:"T'. '\. ''--': ~1,:.. I I. i I' . CITY or CLIlARWATBR DID 1~7.g5 OPENXD JULY ~&, 1995 BtD TAli ITEM NO. DESCRIPTION 1 VACUUM STRKaT SwaKPBR DBLIVlrRYI TBRKSI SUMKARY or BID 1~7-95 BIOS SOt.ICITEDI BIDS RECBIVEDI NO RESPONSEI NO-UID RESPONSE. SUKHARY or NO B1D5 c. ,." \l VACUUM STRKET swaufua Ft.ORlDA I'IUNICIPAl. l.AlCElJ\ND. Pl.OR lOA ro'f AL .eJ!.1g 113,260.00 ........... ALTI 105,890.00 60 VA'iS NE'\' 10 liLT: DEI.. 15-30 DAYS I'MT, TRMs, NET 10 14 2 7 5 00 NOT OFFER PRODUCT, ~ UNAllLB TO MEST SPECIFlCATIOll.ll1 2 TIME woULD NOT PERMIT 1 " '0-' ',' ~~. : ~ \,,: c~ \. : RJW PACE I S JACI<$ONVU.U::, FI.A TOTAL PRICE 110,406.00 ............ ]0-45 UkVS NS'r 10 '.j ....5"i .,:,0"1~" I~~':>, ". ':c'." ....r..:'~,..\.i.......~.-+~\. ", :'.'. ~ ", Item II Clearwater City Conlmission 3 I Agenda Cover Memorandum , \ Heetlng Date: ~S..3 q - ? - tj 5- SUBJECT: Purchase of 142 Orion Mobile Radios RECOMMENDATION/MOTION: Award a contract to the same vendor who manufactured the city's 800 MHz trunked radio system, Ericsson/GEt Tampa, FL, for the purchase of 142 orion mobile radios, at a total cost of $446,446 in accordance with Section 2.564(0) of the Clearwater Code of Ordinances (sole source)i financing will be provided under the city's master lease-purchase agreement, ~ and that the appropriate officials be authorized to CKecute same. BACKGROUND: 1 I J ; :1 ~ f t; ~I In order to take full advantage of the new Computer Aided Dispatch System upgrades that will be installed at the new Police Department, it is recommended that certain existing mobile "Rangr" radios be replaced with new orion mobile radios. The Orion radios cost $3,613/each, however, the city will receive a trade-in allowance of $600jeach or $66,600 on 111 radios purchased in the late 1980s and early 1990s. The adjusted purchase price is then reduced to $446,446. The upgraded Computer Aided Dispatch equipment will facilitate the use of group data to communicate with Police vehicles as well as provide group data communication from vehicle to vehicle. Group data maximizes the efficiency of message trunking (a single data transmission can be simultaneously distributed to a large group of users). Ericsson/GE's Orion radio is the only digital model produced that can process group data on the City'S 800 MHz trunked radio system. . . 'J ~ ~ ~ J i / i The existing Rangr mobile radios use bit data and cannot be upgraded to process group data. Bit data requires that each message be sent individually and creates a greater demand on the city's radio system. Since the new Computer Aided Dispatch System will eliminate a considerable amount of voice transmissions, group messaging will provide immediate notification to all radio users thereby promoting public as well as officer safety (e.g., BOLOS, hazardous calls, etc.), promote communication efficiency, and be a productive use of the city's radio resources. Reviewed by: legal Budget Purchasing Risk Mgmt. CIS ACH Other ~ ~ H/A Originating Dcpt: General scrvice~ . . UV , " Costs: S 446.4106.00 Total User Dcpt: $ .0- Current Fiscal Yr. Commission Action: o Approved o Approved w/condi t ions o Denied o Cont inued to: rUlding Source: B Capitol Jmp. o Opcrot lng o Other Attachments: SWlli tted by: Clty~ Advert i Sl'<l: Dote: Paper: ~ Not Requi red Affected Parties o Notified B Not Rcqu ired o Nonl1 Appropriation Code: 315-91118-564000'521'000 566~06620-564000-519-000 ~ Printed on rl1cycled paper I, ~',.i , ~::-;. , - 2 - Another challenge that both the Police and General Services Departments experience is the limited space of the cabin area in the Police cruisers. Current Police equipment requires too much space to be functionally useable in the newer patrol cars with dual air bags and violate federal regulations governing air bag operational space requirements. The Orion radios permit remote control of emergency lights, sirens, etc. and allow the remaining equipment (mobile data terminal, shotgun, etc.) to be installed without interfering with the operation of the dual air bags. The Rangr model radios can be modified for new dual air bag vehicles at an approximate cost of $1,47B.50/each, but this model would still be unable to process group data. Another critical function that the Orion radio can provide is direct communication between the Clearwater Police mobile radio units and Hillsborough County mobile radio units. This would be accomplished by a signed agreement with Hillsborough County using NPSPAC. NPSPAC is a specially, allocated FCC 2 MHz frequency provided at 821 bandwidth (current Rangr radios operate at 806 bandwidth). In the event of a disaster destroying one agency's radio antenna, the unaffected agency could switch to the special bandwidth and communicate with the affected agency via the Orion radios. Upon city commission approval of this agenda item, staff will immediately initiate meetings with Hillsborough county officials to implement these procedures. Ancillary labor costs for each radio involves $52.50 for removal and an estimated $175 for installation. The labor will be performed by the Radio Communications Oivision of the General Services Department. These activities will then become part of the division's productivity standards and create no additional budgetary impact. There will be no budgetary impact for fiscal year 1994/95. The 1995/96 Recommended Capital Improvement Program includes. project 315-942xx, "Police Mobile Radios" in the amount of $330,000 to provide for the lease purchase of the radios. The final recommended Capital Improvement Budget and budget ordinance for the Capital Improvement Program will be revised to include the new estimated total of $446,446 for this purchase. Fiscal year 1995/96 budgetary impact for the lease purchase payments is approximately $100,827 (principal: $B2,334; interest: $18,488). Funding for the first $26,000 of these payments will be provided by savings in the Police capital project 315-9111B, "Police Pursuit Vehicles. II A first quarter budget amendment will return these savings to the Police operating budget to make them available for debt payments. The balance of lease purchase debt funding on the equipment has been budgeted in the 1995/96 General Services operating budget in codes: 566- 06620-571300/572300. I I { ! J . . ~ 1 ~ i i 3 Item II a Meet inll Dote: -r('l\~ Clearwater City Commission Agenda Cover Memorandum 9. '7. ,S ~ f 1 I I i SUBJECT: Satellite Copier Contract RECOMMENDATION/MOTION: Award a contract to Xerox, of Tampa, FL at an estimated cost of $68,000.00 for satellite copy machines, services and related supplies (excluding paper) for the period of November 1, 1995 to October 31, 1996, in accordance with Code Section 2.564(1) (d) other Governmental Entity (School Board of Pinellas County contract) ~ and that the appropriate officials be authorized to execute some. , \ I ~ I l l I ! ! i t I I ! BACKGROUND: The city of Clearwater utilizes satellite copy machines in 62 locations as a staff convenience for basic, low volume copy needs. High volume and complex jobs (including those requiring extensive collation, tabs and binding) are brought to the Graphics Quick Copy Center for reproduction. For the past seven (7) years, the city has contracted with Pitney Bowes for satellite copy service. The estimated cost of the Pitney Bowes contract for FY94/95 is $84,000.00. This contract expires october 31, 1995. During the past year, despite the efforts of City staff, the service provided by Pitney Bowes has been minimally acceptable. While conducting research to write a bid for this service, the Graphic Communications Manager learned that the School Board of Pinellas County recently bid this type of copy service and selected Xerox as the preferred vendor. They negotiated an extremely attractive three year contract, as the rates are based upon the high volume copy usage of the School Board. Xerox offers lower rates for high volume users, and the City can benefit from these low rates by "piggy backing" on the School Board contract. Based on an analysis conducted by the Information Management staff, which included a three hour meeting with Xerox as well as review of current copier usage in the city, the city as a whole can expect to save a minimum of $16,OOO/year by selecting the Xerox contract, when compared to the Pitney Bowes agreement. -.. 'n .. --.. Reviewed by: J1b:L Originating Dept: Costs: _, 68.000,00 Commission Action: legal Informat ion Mun?/1lt Total 0 Approved Budget ~/ 0 Approved w/conditions Purchasing 'rm- {I I t 000.00 Risk "'gmt. User Dept: Current fiscnl Yr. 0 Denied IS Vorious Ci ty Deportlllents 0 Continued to: ACH J ~ (),~ fU"lding Source: Other 0 CBpi tol Imp. Advcrti sed: t;:I Operllting AttllchlllCnts: Dote: 0 Other School BODrd Bid Response . ,\'i Pllper: Letters from Xerox ~ Not Requi red slbnl tted by: AtfcctL-d Pllrties 0 None CltKn~~ 0 Notified Appropri at i on Code: i ~ Not Requ ired Various City Deportments .-. l d ~w Printed on recye c paper !~<~\.,::": . :'., '. . , . , ;~J::., I " ~ > '. , T .' . . ". ~ .~ i I' This change in satellite copy contracts also provided the Information Management staff 'an excellent opportunity to review current copier placement and usage in the city, and make recommendations and changes to allocate the Xerox copiers in the most economical manner, while still providing convenient service to the city staff. This is especially timely as the city prepares to move to the new Municipal Services Building. With the Xerox contract, consolidating copy usage on centralized machines results in a lower cost per copy for the city. . i I ! , [ ! The Xerox contract pr~c1ng includes placing copiers in the current buildings, moving/replacing copiers when the city relocates to the new Services center, future equipment changes caused by new locations and requirements, all equipment, services, user training and supplies (except paper). All copiers have. a guaranteed "up time" of at least 90%. Over a five working day period, if a machine is not up at least 90% of the time, the unit will be replaced with a loaner machine. No area will be without copy service for more than 24 hours. service hours are 8:00 a.m. - 5:00 p.m. Monday through Friday, with four (4) hour response after notification. The contract requires that Xerox maintain on site service logs, and that billing be adjusted for unacceptable copies caused by machine malfunction. This contract is valid from 11/01/95 through 09/30/98, and renewable yearly during this period if funding is available and with commission approval. Funding is available in the proposed fiscal 1995/96 Operating Budgets' for each effected Department. " ~!'Y~'.>~. . AUG-08-S5 12.31 FROl1,USOC ORl.ANDO OPERATiONS 10,-407 825 138:3 XEROX CORPORA TrON 4200 WEST CYPRESS ST., SUITE 100 The Document Company TAMPA. FLORIDA 33607 (813) 874-4100 - August 8, 1995 Ms. laura Crook. Assistant Director Information Management CITY OF CL.EARWA TER P.O. Box 4748 Clearwater, Florida 34618-4748 Dear Ms. Crook: I am pleased to provide you wtth the following clarffication regarding the terms and conditions of the Pinel/as County Schools Bid #95.015-010. The purpose and intent of this bid is to obtain finn cost per copy pricing for copy machines for a three year perIod. Per the n.D.E. Regulation #SA 1.012(5), "with the consent and agreement of the successful bidder, purchases may be made under this bid by other governmental agencies within the State of Florida Suoh purchases shall be governed by the same ten:ns and condttions as stated herein.' (See attached). . Per your reques~ this letter certifies Xerox Corporation's agreement to the following: 1. The City 01 Clearwater is committing to a three year contract whic~ is renewable each fIScal year. 2. The contract will extend from 10/01/95 - 09/31/98, per the City of Clearwater's fiscal year, and aU rentals will be coterminous (end on 09/31/98 regardless of install date), 3. Xerox Corporation agrees to the General Bid Terms and Conditions, Item #11 with the following modification for the City of Clearwater - IC. ~,. . " :~:~~~.~.~~~:: PAGE 2/5 t b . , I' . , II I' ; , " c,. ~~~A-J';t.,. .' ~...:~......: l..., .' . '. .' ~ 'r.. ~~'.' I .. t..."~'t\;/'~!': '.. '. '. . ~ ;:. " ",.". . ' ,.".. , .~: ". .'~ ~ . ':~' ,~.. ' . <" ',(: +~. " ):~;~i~ . AUC-08-B6 12.31 FROH.U60C ORLANDO OPERATIONS 10,0107 92S \383 PAGE 3.15 MIS. laura Crook City of Clearwater. Continued Page 2 Illn the event sufficient budgeted funds are not available for a new fiscal period, the eriY shall notify the vendor of such occurrence and the contract shall terminate on the last day of the current fiscel period without penalty or expense to the CITY: (See attached). If you have any questions or need any additional infonnation, please do not hesitate to call me at (813) 874-4$75. I'm looking forward to working with you and your staff to ensure a seamless transition to Xerox Corporation as your copier .Vendor of Choice~. Sincerely, I~~ Trida Calmbacher Account Manager Government f Education Attachments ~:.,~';a:':: . .: "I 4200 WEST CYPRESS STREET, SUITE 100 TAMPA, FLORIDA 33607 XEROX 'j Ii t '.j 'i J ,> " ~i ,\ " ~ K 1 ,I I' 1 ~ 'I 1 ~ ~ 'I I ~ 1 The Document Company June 21, 1995 Ms. laura Crook, Assistant Director Information Management City of Clearwater P.O. Box 4748 Clearwater, Florida 346' 8-4748 Dear Ms. Crook: Xerox Corporation is pleased to extend the pricing, terms and condillons of the Plnellas County Schools Bid #95-015-101 (or Copy Machines to the City o( Clearwater. We will quarantee all bid service and equipment replacement policies to you. We understand that If the City of Clearwater chases to usc this bid, it Is estimated that sixty-two copiers will be acquired In October, 1995. OecauS(? the delivery o( equipment by governmental entities other than Plnellas County Schools is conllnquent upon equipment availabllity, (or the initial order we request at least one month's advance notice, tluough a lettcr of Intent, to quarantee delivery on the requested date. After the initial order, the expected delivery date, after the receipt of the Older, is fourteen days. This contract provides (or installation and removal of equipment to be handled at no charge. In addition, a designated agent for the City of Clearwater Illay request moves of equipment due to it change in requirements or office re-Iocation to be made by Xerox at no chmge. However, moves due to convenlcnce, requested by the end user, will be quoted at norlllal rates and must receive prior approval by your designated agenl. The intention of Bid #95-015-10 I is to place re(lJIblshed equipment on a cost-per-copy basis, Including all machine service and supplies, except paper, with a 1l10nlhly minimum gtlariHltec. Educatlonal1nstltulions arc required to pay for ten months minimum charges and in the summer months o( June and July, when the schools may not be open, they ale requited to pay the cost-pel-COpy charges only. However, governmental institutions are open all twelve months and consequently will be responsible (or twelve months minimum charges. If you have any queslions or need any additionalln(ormation, please do not hesitate to call me at (813) 874- 4375. We look forward to working with you, to providing the City o( Clearwater with a smooth transition to the new Xerox System and to ensuring all your locations receive high quality copies and serv1ce. Sincerely, 1 ~ ~br1d1.UG. Tricia Cahnbacher Account Manager Government/Education INVITATION TO BID PURCHASING DEPARTMENT School Board of PlnelJas COuntY. Florida SUBMIT BID TO: 301- 4th street S.WJP.O. BOx 2942 Laroo. Florida 34649-2942 (""'; TITL~ Copy Machine Cost per Copy Program ".O.B. DESTINA nON All Schools and Departments County Wide POINT: , SCHOOL BOARD OF PlNEllAS COUNTY, R.ORtDA BID NO. BUYER: (813) ISSUE DATE: 9S..()I5-JOl Susan Oehler 588006147 December 9, 1994 . . ;. ~ . .' BID DUE DATE AND TIME: February.9tl~ @lll:00 a.1D//:;:::::,:':.~''',,~.A306 . . . <. . ". '. ' ". ""} . ~. ' . ...~. ~ .... ~ . REQUIRED GENERAL SUBMITTALS CHECKLIST- Note: Submittal Is required for each box Checked for bid to be considered. Additional submittals specific to this bid may alsO be required. see bid for details. 181 illustrations, specifications, catalogs 0 LIst Of subcontractors o prodUct samples: See bid for specific details r&:I Business Resume' 181 Bid Security: see bid for guidelines 0 Manufacturers certificate of warranty o Financial statement 0 WOrk SChedule: Only required If completion ~ List of References will run beyond (30) days REQUESTED SUBMITTALS CHECKLIST. Note: submittal Is requested for each box checked. 181 Certificate of Insurance: See enclosed gulCfellnes for detailed specifications fii1 Public Entity Crime Affidavit: see enclosed Form PUR7Q68 t8I Drug-Free Workplace certificate Form IBJ Certificate Regarding Debarment. FOrm AD-1048 o If this bOX Is checked. work under this bid must comply with the guidelines as set forth In the Federal Davis Bacon Act. See bid for details. ,.. 'RCHASES BY OTHER PUBLIC ACENCIES (D.O.E. RegUlation 16A1.012 (5) ) - With the consent and (, _' eement of the successful blddp.I1SI, purchases may be made under this bid by other governmental agencIes within the state of Rortda. suth purchases shall be governed bv the same terms and conditions as stated herein. Note to Bidder: A. A sIgned bId submItted to the School Board Obligates the bIdder to all condltlons stated on the bId proposal form. B. Bids received after the date & time specified will not be considered. Delivery days after receipt of order: 14 Days Date Submitted: 02/09/95 Payment Terms: Upon Receipt BIDDIR MUST IIIU . THa "FORMATION USlID BILoW Arm SIGN WHlllIO:tIcA1WD POR lID TO II CONSmIuD Company Name: Xerox Corporation AddreSS: 4200 West Cypress Street. Suite # 1 00 City. state: Tampa, PI. Zip: 33607 signature of Owner or .-r::: '. A _ A _ J_ ... 1. . _ Authorized OHicer/Agent-.J fj.L(A.JIJ (~ TVped Name of Above: Trlcla Calmbacher FEIN: 16-046B020 Telephone: C 800) 282..9908 FAX:. C 813) 874-4350 NO BID: I HEREBY SUBMIT THIS AS A WO 810- FOR THE REASONS CHECKED BELOW: : Insufficient time to responc1 0 Could not meet specificatiOns : Our sctledule will not permit us to responc1 0 Addenda were received toO late to respond -_ SpeCifications were unclear or restrictive 0 Could not meet Insurance requirements Oenns & concUtlons were unClear or restrictIVe 0 We dO not offer tne product or service requested : (aula not meet bOncUng reQuirements o KHP our company on this bid list fOf' fUtu... bidS 0 ..move our company name frOm thIS bId nit fer Mure bidS pes Form 852'A ,'Rev.1011JI94J NOTI: PMaH be aware thIS blClIs duPnc:ateCl on two (2) sideS 1Or203p,b1CD 7~\ ~. {'hi' l:~~~..;. .' .' ~\.>. \) PINELLAS COUNTY SCHOOLS INVITATION TO BID ff95-OIS.I01 FOR COpy MACHINE COST PER COpy PROGRAM OPENING DATE. FEBRUARY 9,1995 Please note that the following clarifications are a pan of Xerox' bid proposal. GENERAL BID TERMS AND CONDmONS GENERAL REQUIREMENTS; ITEM e--LIMITATION OF LIABILITY: Xerox agrees to this paragraph in its entirety with the understanding that Xerox is promptly notified in writing and has sole control of the defense and senlemenr of such cJaimst suits, and actionst but Xerox' indemnity shall not apply to any infringement arising'solely from the use or sale of equipment in combination with any device or Equipment not provided hereunder by Xerox., or to any infringement caused by modification of the Equipment by other than Xerox. SPEClAL CONDITIONS ( DELIVERY. RIGGING: Rental Charges include the cost of nonnaJ delivery and removal of equipment, exclusive of extra rigging. Rigging is any delivery to or removal from the point of installation where adequate access is not availablet requiring movement of equipment through windows. etc.. and rigging is required. Rigging charges shall be qUO(ed and billed by Xerox to the Customer as an Open Market Item. DELIVERYt WIRING: The customer shall be reslX>nsible for any charges associated with site preparationt including wiring. INVOICES / PA YMENT: Monthly billing for individual placemems will consist of me applicable cost per copy rate (or rates) times the number of copies produced dwing the preceding month. TIle per copy charge will include maintenance and consumable supplies (black toner, developer/copy cartridges, fuser agent and staples. excluding paper). In the event an individual placement produces less than the monthJy guarantee specified in the Bid Documen~ the monthly guarantee (except in June and July) will be billed. Thank you for the opp:>nunity to bid. XEROX CORPORATION January 31, 1995 ./ Bob Ippolito National Account Manager State of Florida c r:~... .... ,.y. ' '" , .l:~ ~ .', . ADMJNlSTRA TION BUILDING 301 Founh :'Utel S W P.O. Bex 19~! UflO. Fl HM9-2912 (Bll) 586. I 8111 FAX (SI)} 58tt.o202 School Board or PladIasCcunt)'. fbtda Chairman alllbuaJ. Croc\cetl Viec-Ch~lrman . '. ^ndru M. Thacker l<< Bt-nj.1mln Lucile O. Cast)' Corinnt freem,n SuJan utvala Linda S. Lerner Superintendent J. H~'ard Hinesley. Ed.D. ( " ,... ..cu Ccnlluy Sc hooh ii UltqulI' oprorUmlly 1tSI1I1I'I0lljor tduCQ,ion nJ t"'pI01"'tll'. ... q, - '- PINELLAS COUNTY SCHOOLS qOV&tllL.1t; dtcTfinJ c/!wa 1d rJ11illu 1 DATE: January 13, 1995 TO: Vendors Mark C. Lindemann, Director, Purchasin~ ~ i l I I I FROM: SUBJECT: ADDENDUM NO.1 BID NO. 95~lS-101 The following should be recognized as Addendum No. I to the recent Bid No. 95-015-101 for Copy Machine Cost Per Copy Program dated December 9, 1994 and due at 11 :00 a.m. on February 9, 1995. PLEASE NOTE THE FOLLOWING: 1. On Page 8, under Service Requirements. in the third smtcnce of the paragraph following the nwnbeTed items, change the words Ufadory-aulhorized service facilities" to "factory-trained semce personnel" Also under Service Requirements, add: "The Board reserves the right to request documentation &om either prospective or awarded bidders verifying that their service personnel have been factory-trained on the specific equipment which is oB'ered to or placed in the Pinfllas County School system. " 2. On Page 10, lU1der Taxcst add: "Tbe School Board of PineD as County will not be liable ror any property wes on equipment placed under this CODtract. n 3. On Page 13, lU1der Additional Features & Specifications for Group 3 Digital Copy Duplicators only: a. change the Maximum Image Size from 8.25" x 13.25" to 8.2" :J: 13.25" b. change the Imaging System from 400 D,P.I. to 300 D.P.L .......... END OF ADDENDUM ......... :1 NOTE: THIS ADDENDUM SHOULD BE SIGNED AS ACKNOWLEDGMENT OF ITS RECEIPT AND RETURNED WITH YOUR BID. T~A.. ~c..Au- SIGNATURE XCR.o>\ CORPo,e4 T1 ON COMPANY NAME (copyaa l.doG) p,...,. ~ ,.. t".' . I., h...., t~:;f; -:-; . ADMINISTRA liON BUILDING 301 Founh Suter S W P.O Bole 29.'2 Largo. FL J..M9--29U (8\)) 586-1818 fAX (813) 588.6202 5chool b.rd or P1nellu County, 'f1orlda Ch~irmiln Barbuaj. Crockeu Vlce-Chalrmiln Andrea M. Thacker Lee Benjilmln Lucile O. Case)' Corinne Freeman Susan Lalnl. Linda S. Lerner Superinrendenr J. Howard Hinesley. Ed D. . (' [" f\....,..&s Cou n I, Sc """Is j s CII' 1:41101 opportunity hnlUlltlonJor ,dllcalion olld (''''1'10'"'('111. .'.. - .-. PINELLAS COUNTY SCHOOLS q""'LTn"'l; ~fLd;'n!l dWdUI rJHnnn DA TE: February 3, 1995 Vmdors . { vi Mark C. Lindemann, Director. Purchasing 1 TO: FROM: SUBJEcr: ADDENDl.J'M NO.2 BID NO. 95-015-101 I i 1 I f t t t I 1 The following should be recognjzed as Addendum No.2 to the recent Bid No. 95-015-101 for Copy Machine Cost Per Copy Program dated December 9. 1994 and due at II :00 a.m. on February 9, 1995. PLEASE NOTE THE FOllOWING: 1. On Page 7, Wlder Bid Security, the second paragraph should be replaced by the following paragraph, As part of their bid submittal, aD bidders shall include bid security in the amount of 51,500.00. Within ten (to) working days from notice of award of bid, the successful bidder(s) shall provide a perfonnance bond executed by the bidder and a surety company. in the amount of one hundred fifty thousand dollars ($150.000.00) per group awarded. This requirement will apply to Groups 1 and 2 only; a perfonnance bond will oat be required for Group 3. The perfonnance bond win serve as security for perfonnance of the contract. If the successful bidder fails to comply in fuJl with these specifications and/or render any services as noted therein during the period of this contract, the School Board ofPinellas COWlty. Florida. reserves the right to cancel the contract awarded pursuant to the successful bid and considers this penonnance bond as liquidattd damages. The performance bood shaD be issued ror the first year of the contrad and sball be renewed annually for each orthe sUCCetding years oftbe tbree-year contract See enclosed specificationsJor details. .......... END OF ADDENDUM ......... ;1 NOTE: THIS ADDENDUM SHOULD BE SIGNED AS ACKNOWLEDGMENT OF ITS RECEIPT AND RETURNED WITH YOUR BID. r~('~1v- SIGNATURE X fJU/f tOi.PtJt.ATIO 1'( COMPANY NAME (copyadn2.doc) P'I~/r.I,.~ R,"v/-d r>1~," o ( o ." &WORN ITA1'DIINT ruuUAHrTO .1em0N :111.111(3)(1), ~mA ITAnJTD. 0" POIJJC anlllT caIMa TIDI FORM MUST II SIGNED AND SWORN 10 IN THE 'USENCK or A NOTARY PUlUC 01 OIlU. omcw. AUTBOJUDD TO ADM1NJI11Dl o.\TBI. 1. ilUIlWOl"a lU\tmeDt IllabmlUtd 10 Pinellas County schools ~ John Cuciti, Manager, s~~~~~~nment Contracts flnallD4Mduah .... .. dd.J A tw Xerox Corporation [prtaS .... 01-*1 ........ .... "'''..q w!IoIc bam. IddnlII II 100 Clinton Ave~ue South, Rochester, NY 14644 -- .b aDd (U JppUclb\c) Ita fecknI EmploJa' IdA1lDcatkJa NWDber (FEIN) II 16 - 0 4 6 - B 0 2 0 (If 1M ClIlU!7 bu DO FEIN, tDchdc u.c Soda1 ScauUy Number or \be lDdlvIdul aJpIq WI I'Mml Utemalt. .) 2. I w.odcmaDd dial . ~ CIldty mmc- . dabod ID PuaJrIf' 211.= J1acMa JItl.I_,- __ . YIoIadou of OJ' ltate or hduIJ IIw '" . penoI wtdl raped to ud RUled CD die 1n:~ at baIbIcIIa '"" .., poblk: tadIy or ~ .. qcGCf or poUdCa1 RbdMIIae of &D)' odMIr .." or 01 die UIIIIit ala. lIIdadlq, IKaI DOt UmlICld lOt UJ bid or CDlIDCl for pm or Ia'VIIa 10 bo ~ 10 .., pIIIIIc adl)' or.. 1pDCJ' or ~U1icaJ ~ oIq 0Ikt lUll or or u. t1aItod 11&", ad IDwoMq UdInI&. . fraud, II&eft. bdbci1. oDII1DIoI. ~certq.~. or IIIU:riaI mJlI'quaelltl~ 1 adcnCUd IIaII ~ or ~. . <leaDed Ia PanaraPb ZI7.W(1)(b). ft:riIa tbmo'-- _ I II.ad1q 01 idI or . caavk:doa cl. public aWl)' crime. .mi or wttboa .. IIdJQdklltloll 01 ..... fa .., IDdaa1 or &laIC vial CDlJIt 01 record rdaIbti to ctw'F' broIp' " IDdSt1JDeal or IabmldiIa IftIr hI11. U1I9. . . _lit of . JUIJ wtCIIct. -JIU1 tda1. or nay 01 . pIeI of adI1 or IlOIo CCHltcadal. I udcnlUd lbat u -.mua~ .. ~Dfld III ~ 217.133(1)(1). ~ !Ita~ IIClUI: L A ~ or IUO{ ~ oil ~ cmewk:Ud oll ~ adIJ abDa; ... 2. AII.d&J udIt .. mural at.., ....a ~ *' II ecd'll1I a.a _~t 0161 ~.. wtlO .. .... carwtcsId 01. IN* am, atIIA no IerII ~.. IIdadea IDe ~ ..... _CIIIMI. ~ ~ -pIaJees. -~U~ wlo arc laM Ia tM-.-sar .. ,.twH.tf- no ~~~ ~ of.... . ~........ ... pia. or . ~Iq of ~~ or .... pcaoIII" .,caw Idr mubt wJ\1O ader a 1Dii.... ....... lid . pd8a fide ~ ... CMI ~ ClDd'OII UOI_ ~ A,... na ~ _laIlata a Jc!bU watmc wWla ~ wt.o .. bleD CDMctad oil pubUC eat.l1J QiDc II FJodda MutII 1M ~~ 16 WIOfltbIIIIID be (8tIldclGd a afftl"... 1 udcrmad 1JaIl a ~.. ~ .. hrqrapll2l7.l33(1& I'larI4a Itbll..... __..,__ ponoD or ..q. otpftfwld .... 1M II.- of.., lIWe or at ... Scau:I wUldMI 1eIII..... to.. I&Ut . ~. CODtJIQ ... "'Ida tIk\l.l or IlppUcI to bid CIa CC*rIC:&I Ix die ~ of.... oaw. ... .., . public cdty, or widell ock:rwbc: IraDIICtI or ~ 10 tramac:l him. ~ . pIbUt ~ ,.. ICI'a -,cno.. tDclwhl \bole ~ dlru:tDno ~ penaen.~. ~ --bin. ... Ip" no lU'IlCthI ta -~l...nt of.. 1ad27. 3. 4. 5. . fj ( c. ~ .. ..... oa Idnadol lid NUe( 0111(1......' ... I .... .ubd tdaw II 11'IO II nlldoe III 1M .., .u.ltdq '* IMn ."ltaeal ....tI".... ........ ~J hJ L NelIkt Ik aU, mmltUq: WI nota ....... lOt ID7 of hi omcc... d1tocton. -.cu" ~ I!aarAoIdcIt. CGJpIoyocII, IIOGLben. or .,..11 . IN ecdW Ja 0. "'''tlJeIMI1 oIlM -w,. -.or UJ dWI" ot 1M aUty iM ~boaI cbIrpd ~ u4 CIDIMc:&ed ~ I pAUC aU'7 a1IDe AbIeqoIa\ to hJJ 1. 19B . _ 1'- aU" subm.h\1q ~ IWDr'D I1Ite1K11. or 0110 Of IDOfO of Ju ollken. d1recIon. aeClM, ~ abueIaoIdcn. ~ mauben. or apll no are ICtftte m tbt. muaaemu.t of 1M .tItJ, Of aD alIWItc oIl!ac CZlWy W bcal dwpcS Wi"'- Ud ClOGVSaed 011 public an!1y cIiJDe luIlMq..t 10 llJtl 1. t-' _ "De uUlJ ~ IkllIWOnl 1WeIDt:It, or ooe or IDOIW 01 ill oIIcen. d1tocton. Ileal. ~~J:"C~:==::w=t..;:..~-:rs: .. 1_. HowtMt, IIIcre ... bcCD . AbleqIlCal proceoMq bob'Il omc. oIdrlI III.. of PJoddI, DtYbJoD of ,&A~'l'kt.llUYe ~ &ad tbo flIIl Order catered '" 1M Htuiq omcer ~ dIU It ... DOl III \be pv.btic 1J\a'CII\ to pllce Ik a\IIJ aubmlttIDI UdlIJ.1OID ltI\cmall 01 dao COIl'Vkted "CDdor IbL (1IIMIa...., f'I .. ..., onIa'1 . l , 1 t , , ; , I \ j I '. J UNDERSrAND TBAT 'DIE SUlIMISSlOH or 1UIS IORM 1'0 'I'D CON11tAtTlNG omca lOa 'I'D PVlUC DnTJY mEN 1...-1&0 IN .ARAGRA.PIIl (ONE) ABOVE IS lOa 'l'llAT PVlUC IN111Y ONLY AND. TBAT TIllS rORM IS VAUD TBllOUGB DECEMBER 31 or THE CALINIWl n:u IN CB rr II J'ILID. J .tUG UNDEllnAHD TBA.T I AM IlEQUIIlED 1'0 INJOIIM 'I'D I'UWU hlO DftDJNG INTO It. CONTMCI'lH EXCESS or THE TBRESBOLD AMOUNT ra s ON JI7 I', ftDR~ U~JTfS POR CA1'EGOJlY TWO or ANY CBAHGIIN' 11IB N co MN!D TBII J'OIIMo SworD 10 lid hbKribed bctore me 1hII ~ f" dI1 State Contracts .lJ~ Pcr.oaDy Iaaoft John Cue! ti 01\ Pludlad ~dlbdo!1 Nile .. SWc 01 ." CJC-MIIdt. .... March 2, 199 G JOAN MARMORSTEIN ~ - -- -- - Ouallfled In MOI1IOtI Commission ExpIres MItCh 2. 1181 ('I)pe at 1da1Ul~) Para I'UJ. .,.. (br. 0GIlWl) ~. .c',. ...", ".:y. . . . r) . .. ( c: ~ DRUG FREE WORKPLACE CERTmCATION FORM. In Iccordance with florida Statute: 287.087) preference IhaIl be sW= to businesses with drug-fiee workplace programs. Whenever two or more bids which are cquJ with respect to p~ quality. and service Ire received by the Stlte or by lilY politicll wbdivisioa for the procurcmcut of commodities or contractual 8CMces, . bid rccciwd from I busiucu that certifies that il hili implemeatcd I drug-free workplace programshaJ/ be givenprefmnct in the fward proccsa. Established proccdW'CS for processing tic bids wiD be foRowed ifuwc of the tied VCDdora hive I drug-free workplace program. In order to have . drug-free program. I business shaD: I) Publish I statement notifying cmplo)'CCi that the UDlawfulmanuUcturc. ~ dispensing, possession, or use of I controlled mbstaDce is proJu'bitcd in the workplace and specifying the actions that will be tlken against employees for violations of such probibition. 2) Inform employees lbout the cbngcrs of drug abuse in the workpla~ the busincu.spolicy ofmaintainiog I drog-frce workplace.IDY available drug co"nseJiDg. rehabilitation. and employee Issistocc programs, Illd the pmtlties that IDlY be imposed upon employees for drug Ibuse violations. 3) Give each employee engaged in providing the commodities or contractual services that ue under bid. copy of the statement specified in subsection (l~ 4) In the statemCllt specified in subsection (I). notifY the employees thlt. IS a condition of working on the commodities or contn.ctUIIlCIViccs that arc under bid, the cmpJoycc wiD abide by the tcnns of the statClllCl1t IDd wiD notifY the ~loycr of my eotMction of: or pIca of guilty or Dolo contendcrc to, my violation of duptcr 893 or of any controDcd substancc law of the Uniled States or any state. for I violation occurring in the workplace no later than five (S) days after RIch eonvictioo. S) Impose a unction on, or require tke 51tisfactOIy participltion in a drug abu5c 1S~ltlDce or rehabilitation program usuch is .vailable in the employee's comnumny. by my employee who is 50 convicted. 6) Make. good faith efl'on to continue to maintain a drug-frcc workplace throup implementation of this sec:don. As the person authorized to sign the statcmeat, I certify tIW this finD comp . above requirements. ) cl ~1L,., r.:~~.~:~: 'Y" r \ o CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGmlLrrY AND VOLUNTARY EXCLUSION - LOWER TIER COVERED TRANSACI10NS This Clrtii\cation i. nquired by the rtgUlatiOnl in1pll1f1'M:rtina EzIt:J1tiw 0,.,. 12149, INbanMnl GIld Suz}HnJl<<a. 7 CFR PIUt JOI1. Sfttlon J017.S10,l'articipant.r rupotuibllitiu. The regulations were published u Patf IV 0111" JlUlMtuy .10, ,fa"~ ,,.,., RM#er"a 47:JZ-41JJ). ..... BEFORE COMPLETING CER77FlCATlON, READ INSTRUCTIONS ON REVERSE SIDE ..... (I) The p~ve lower tier partic:ip1J'll certifies- by submission of1his pJqXIIIJ, that neither it nor its principals is pl'e:SCftly dobarred. suspended, proposed for deblnna1t. dcc:Iared ineligible, or voluntarily eltc1udcd from participatiClt in this tlansIdion by any Federal dr4>>artmalt or aaency. (2) Where the prospec:tivelower lier participant is la1Ible to artify to any of the Jtah!ma1ts in this certification, such prospective participant shall attacbcd an explanatioo to this proposal. ( Xerox Corporation Orpniution Name PRJAward Number or Project Name l 1 I t ~ I I , f I 1 \ ! , er, and Local Government Contracts Name(s) and n s) rI kiharim:l Repracmatiw(s) 1/24/95 Date (; ::~ , ...,,". c t~~~.< C h,' . . ~OPlER REQUIRtMEW'S & SPE~lFICA nONS DEFINITION OF U:RM~ r-' ... Semi-Automatic Document Feeder - Feeder that takes hand.fed individual originals and automatically feeds and positions originals onto o..posure glass. Automatic Document Feeder - Feeder that holds a stack of originals and feeds them automatically, one at a timet to the exposure glass for copying. . . Fullv Automatic Duplexin~ - Two-sided copying with no operator involvement. Machine must have an appropriate feeder for automatically flipping two-sided originals and internal tray for holding copies to be Fflllv Automatic SOrtillg - Machine capable of producing finished sets. This may be accomplished either by a recirculating document handler or attached sorter unit with a minimum of 20 bins. ComDlele Cost per COpy - Includes rental of equipment and all necessary drums, parts, service, training and supplies to operate the equipment. MINIMUM SPECI FICA TIONS FOR ALL COPIERS IN GROUPS 1 &0 2 Paper Feed-Through: Sheet Basic Throughput Material: 20 lb. Xerographic Bond Paper Weight Capability: 161h. Bond to 32th. Bond Paper TraysIDccks: Minimum aftwo (2)- ( Developing System: Dr)' Toner Exposure Control: Manual Reduction: Yes / · For copiers in Group 1. Catestories 1 & 2. paper size change may be accomplished by manually switching trays. In all other categories, switching must be done by changing size settings on the machine, VOLUME RA TINGS The ability of equipment to handle monthly volume requirements will be verified with infonnation published in "BuyD'S LaboratDry Copier Specification Guide" andlor other independent research publications. Bidders are cautioned to bid equipment which is rated for the full volumes requested. If any awarded equipment does not perfonn as specified, the Board reserves the right to upgrade to an appropriate machine capable of handling the volume at no additional cost. CI (pr203p. bid) 12 "Ji~;1 }I. r' -',> '. ~... L . ~ II 1 l~ 'D i ~ "" 'g. I- ~. ~f.. ;B rS:: - ~ tiO _M V\ _ .9 ~ li M M ~ ~ c:i f t ~':~.'~ :. 1"'1 V"I_ > CiO- ,. ~ ~. . c U !J .5 .:..tIo) 't = = 8 1 ~ -. I. M -- ~.! . ~ .. M ~ ~ ~ 'f . . "'VI : . ~ Y"I 0000 t.o.;" -; .,. on M - ~ 5! .. . M - . , . - .' ;1?;: ~ :J 1 d ~~ .... on. l 'e = : - .. t M V -- . . - . ~. 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't:I :E Co .., c:: N c- - 1-{~"" .:.1: ,-~ . . , ( o IV. COPIER REQUIREMENTS AND SPECIFICATIONS Bid Specification Xerox Specification. A) DEFINITION OF TERMS Understood B) MINIMUM SPECIFICATIONS 1) Paper Feed Through-Sheet Sheet Meets 2) Basic Throu~hput Material 20 lb. Xerographic Bond Meets 3) PaperWeig t Capability -16 , 6 Lb.-32Lb. - 5028/5052 Meets or Lb. Bond to 32 lb. 16 Lb. -'10 Lb. - 107511090 Exceeds 4) Paper TraysJDecks - Minimum Two (2) Meets of two (2) S. Developing System - Dry Toner Dry Toner Meets 6) Reduction 1075 - Reduction Only Exceeds 5028/5052/1 OgO-Reduction and Enlargement C) GROUP 1. CATEGORY 1 Xerox S028Z - Includes Three Paper Cassettes 1) Minimum Paper Capacity - 400 Three cassettes with 250 Exceeds Sheets Sheets each (750) total; one 2) Minimum Operating Speed - cassette in copier at a time '2 Copies/Minute 28 Copies/Minute Exceeds 3) Output Size; Six' 1 to 8tx14 Stx8 ito 11x17 Exceeds 4) Enlargement 100% to 156% Meets D) GROUP 1 CATEGORY 2 Xerox S028ZT - Includes 2- Tray Paper Drawer and Stand 1) Minimum Paper Capacity - 400 Three built-;n paper sources Exceeds Sheets (750 Total); two 250 sheet sources in stand (included at no additional cost) and one 250 sheet cassette 2) Minimum Operating Speed- 28 copies/minute Exceeds 15 CopieS/Minute 5tx8tto 11x17 Exceeds 3) Output Size 8ix11 to 11x17 4) Enlargement 100% to 156% Meets - ( l... ,< Bid Specification Xerox Specification E) GROUP 1. CATEGORY 3 Xerox Xerox S052RDH. Console; Includes IIISinless. Sorting to 999 Sets 1) Minimum Paper Capacity - 500 Two built-in paper sources Exceeds Sheets (2,220 Total) 2) Minimum Operating Speed 2S 55 Copies/Minute Exceeds 3) Copies/Minute Output Size Six 1 1 to 11x17 Six 1 1 to 11 x 17 Meets 4) Enlargement, Automatic Meets ENL, ADF, FAD and Exceeds Document Feeder, Fully Exceeds FAS (999 -Sinless Automatic Duplexing, Fully Sets) Automatic Sorting (20 Bins) F) GROUP 1 , CATEGORY 4 Xerox RDH/FJN-Console; Includes "Binless" Sorting to 999 Sets and Finisher (On-Line Stapler) 1) Minimum Paper Capacity - 500 Two built-in paper sources Exceeds Sheets (2,220 Total) 2) Minimum Operating Speed 35 55 Copies/Minute Exceeds CopiesIMinute 3) Output Size Btxll to l1x17 Six" to 11x17 Meets 4) Enlargement, Automatic Meets ENL, ADF, FAD; Exceeds Document Feeder, Fully Exceeds FAS (999 "Binless" Automatic Duplexing, Fully Sets) and includes Finisher Automatic Sorting (20 Bins) (On.Line StapJer) G) GROUP 2, CATEGORY 1 Xerox 1075 RDHIFIN. Console, Includes -Binless. Sorting to 999 sets and Finisher (On.Une Stapler) 1) Minimum Paper Capacity. 700 Two built.in paper sources Exceeds Sheets (1,500 Total) 2) Minimum Operating Speed. 70 Copies/Mintue Exceeds SO Copies/Minute . 3) Output Size Sixl1 to 8tx14 Si-x11 to Stx14 Meets 4) Automatic Document Feeder, Meets ADF, FAD, FIN; Exceeds Fully Automatic Duplexing, Exceeds FAS (999 · Biniess. Fully Automatic Sorting (20 Sets) Bins}, Finisher " , I, ! ~ I I ; i I I I ! ! I f::\;~~ . r:' , ( ,. L Jl Bid Specification Xerox Specification H) GROUP 2. CATEGORY 2 Xerox 1090 UDH/FIN.. Console; Includes -Binless- Sorting to 9,999 Sets and Finisher (On..Line Stapler) 1) Minimum Paper Capacity.. Two built-in paper sources Meets 1,000 Sheets (1,500 Total) 2) Minimum Operating Speed 70 92 Copies/Minute Exceeds Copies/Minuite 3) Output Size Six1 1 to 8tx14 8tx11 to Stx14 Meets 4) Automatic Document Feeder, Meets AOF, FAD, FIN; Exceeds Fully Automatic Ouplexing, Exceeds FAS (9,999 Fully Automatic Sorting (20 "Binless. Sets) and includes Bins), Finisher Enlargement to 155% I) GROUP 2, CATEGORY 3 Xerox 1 090 UDH/FIN.. Console; Includes NBinless. Sorting to 9,999 Sets and Finisher (On..Line Stapler) 1) Minimum Paper Capacity.. Two built-in paper sources Meets 1,500 Sheets (1,500 total) 2) Minimum Operating Speed .. 92 Copies/Minute Exceeds 80 CopiesIMinute 3) Output Size.. Si-x' 1 to 8tx14 Si-x'1 to 8tx14 Meets 4) Automatic Document Feeder, Meets ADF, FAD, FIN; Exceeds Fully Automatic Duplexing, Exceeds FAS (9,999 Fully Automatic Sorting (20 "Binless. Sets) and includes bins), Finisher Enlargement to 155% l I I 1 I ~ t t I ,~. 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'. , : " .. .. .. .. ;;~: .., ..., " .. :.:;: , . . h. : ; , : .; ~ ~ ,. ". ,. .. , .. '.~ ~.. .. ~':'.. ~~.::~~ 0 H. . ~::.:.:.: ~.,.:. u .-,. ~~ :' ~ ;-' .:+: - .... .' .;:; :; , J . c...' ..., .... . "B;'>~ ,.' "" >- ~ ....' '>.. ..-: 5 , u as ~ ; . ~ , ~ j : .. ......'->. . .' >. - >- '.': >- E U ':" Co n,' .' ':':: i "g : - .~.,:s '2 U ..... .:5 . ". :~i' ~ "8- . . 6 ~".:!. ~ ~ ,~ "0 ,~ 'I ',. :.s ~ .. .; C"o b e.- .. .c c:. old u - "u .3 co . :.s -u ClIlu ClIl "" t;j C ~ .3 !."; ~ ~'::a b~ ij ~ il E '~ 'S ~ 0 ~ '2 8 S ... :; 00 ~ '.. 'Ei 8 'F lii :::e: .. u: c.. 0 ~u ou .s <: - < If.I l.IJU U - l!"t~'''~'''''''' .......... " (. c' ~2POSAL m~ (page 2 of2) .' ~dd;tional Costs For EQuiP1"~nt In All CQte~ori~s: Show monthly cost per unit on all items. List additional cost if coin feed attachment is added to any unit. Monthly cost shall include service &. maintenance of unit: .:t. S -!t8.00/Mo. each List additional cost if accounting system services are added to any unit. Monthly cost shall include service & maintenance of system: Accounting Services for 1-100 Users: .a $ . $30.oo/Mo. each Accounting Services for 10]-300 Users: ,. SJncluded In above each Cost for emergency after bour service call (billed separately) NOTE: Regular hours shall be considered to be 8:00.5:00, Monday through Friday: $ (sP-p. dp.t~ Ih: .. I hour on next page) t ~ Additional Costs For EQuil1m~nt in Group 3 Onh': CostIRoU of Masters: $ Number ofMasterslRoll: Cost Per Copy for Maintenance* After Warranty**: $ .. Please state minimum and/or maximum monthly maintenance charge, if applicable. Minimum Monthly Charge: S copies Includes Maximum Monthly Charge: $ · Maintenance must include all supplies except paper and masters as in rental. .. Warranty on purchased equipment must be at least 90-days, 100% partsllaborlservicc. ... This attachment Is only avallab]e on the Xerox Model 5028 Copier ...... This attachment is only needed on the Xerox Model S02R Copier. The Xerox Models 5052, 1075 and 1090 all have electronic audltrons which are built In and provide access (at no additional charge) fOT up to 300 users. (pr20Jp.bid) IS '. . . " " , ! ~fl.,Y;N' ~ .. . . ~. '<, t" ,. . . , ~, c. .. . ... . .'~ . ,c .. uO ," ,_.~ "," ~~"':'-.'_ ".,w, ... . . : ,iI'< - , !. , - ! ( .' ; I EMERGENCY AFTER HOUR SERVICE CHARGES , I , 1 I. , REGULAR HOURS ARE: ! ; MONDAYTHRU FRIDAY 7:30 A.M. - 5:00 P.M. : \', , . AFTER HOUR CHARGES MONDA Y-FRIDA Y (5:01 PM.. 7:29 ALL DAY SUNDAYS AND AM) AND ALL DAY SATURDAY HOLIDAYS S,62.00 CALL CHARGE (Includes $162.00 CALL CHARGE (Includes 30 minute minimum) 30 minute minimum) (- $52.00 Per' 5 minutes or $65.00 Per 15 minute or portion thereof portion thereof {beyond 30 minute (beyond 30 minute minimum) minimum) I I I I ! i I , I ! i I I I i I , I () --."..- ____.'.__n 1..: ':f-;;:"'~ ~~:.~.:>: . '3d- I.J .::~ ~~ ~--~- ~ City of Clearwater Interoffice Memo Information Management/Information Services Division P.r:;GEI\!EI1 JUN ~ 8 1995 CITY MANAGER To: From: Betty Deptula, City Manager Laura Crook, Asst. Director of Information Management; b C-- Jeff Harper, Information Management Director; Barb Metzger, Graphlos Manager Copies: Date: June 23, 1995 Subject: Satellite Copier Contract Our contract wRh Pitney Bowes for satellRe copier service expires October 1, 1995. We have been wRh Pitney Bowes for seven (7) years. I believe you are aware that, dispite our best efforts to work with PRney, service and copier performance has been minimally acceptable, especially during the last year or so. Barb called other public agencies to gather Information In preparation for writing bid specs for copier service. When she called the School Board of Pine lias County, they told her about their newly negotiated bid with Xerox. The School Board Is extremely pleased wRh the rates they negotiated and with the quality reputatlon of the Xerox team. Barb and I received a copy of the bid, and Barb met with a Xerox representative for three hours to review how the bid would work in the City. Based on our investlgation, I recommend that we Mplggy back" onto the School80ard bid which Is valid from July 1, 1995 until June 30, 1998. The rates negotiated by the School Board are very attractive, as they are based on an estimated $2,475,000.00 three year contract. Xerox offers lower rates for higher volume contracts, and the City can benefit from these low rates without having to be a hIgh volume copy user. r , J Ii ~ I 1 \ { ! l I t I I ! Important Differences Between the Pitney Bowes and Xerox Contracts Based on an extrapolation of data from an analysIs of copier usage for three months of this year (spreadsheet attached), the City as a whole can anticipate saving approxImately S 1339 per month or $ 16,074/ year by selecting the Xerox contract. This Is an extremely conservative figure, as data on our current copier billing Is difficun to come by, and whenever In doubt, I used high figures for the Xerox sIde of the spreadsheet. This does not mean, however, that every department will share equally In the savings. There is one very significant difference between the current pnney Bowes and Xerox contracts. Under the Pitney Bowes agreement, each copy cost $.0175. There were no mInimums charged. but by the same token, no reduction In costs for higher volumes of caples. It should also be noted <:!'!J.-. 1-.- (9 \ \ \ t. t I ,'c (\ C'.\~.,. \V~ \. \ \\~. '\ \. . \ '. \ \ ;~ '., !L .~. that this rate was negotiated In 1.llim and It is extremely unlikely that we would get as Iowa per copy rate, on a -no mlnimum~ copy contract, in 1995. The Xerox contract does require a minImum mQnthlv oayment. The minimum amount varies based on the estimated monthly volume and features of the machine! For example, the lowest volume copier Is rated for a 1,500 monthly minimum at $1B.75/month, wtlh a charge of $.0125 for every copy over 11500. A larger machine ( as could be placed In the Police Department) costs $ 727.50/month for a minimum of 75,000 copies a month, with a charge of .0097 for each copy over 75,000 . The one drawback to this contract. which vou need to clearlY understand\ is thjit City DeDartments wnh extremely low cooler usage (under 1.500 month) may see an Increase In their monthly. copier costs. Based on the spreadsheet data, this could effect 12 work areas to varying degrees. The increase will depending on how sophisticated the department wants their low volume, local copier to be.' A Xerox copier for $18.75/month does not provide automatic document feeding, sorting, or finishing and only holds one paper cassette at a time. Enlargement /reductlon capabilnies are included on the lowest cost machine. A Xerox copier wnh al/ the above features Included, will cost a minimum of $90.00 per month. Low volume areas can still have some control over how much they spend by selecting a base level copier, and, for the City over all, the contract will save a slgniflcant amount over the course at a year. It is my recommendation that City Management encourage low volume users to select the least expensive copIer available, and even to eliminate some copiers that are rarely used. i ! j , ~ ( I i ! ; i ~ I j i I / f ! , ! The change in copy contracts provides an excellent opportunity for Graphics to take a look at each of the current satellne copiers in the City, and determine how to most economically allocate the new Xerox machines, while still providing good service. This Is especially timely as we move into the new buildings. The more the City can reduce the total number of copiers in the Cuy. and combine usaae on laroer cooiers. the more monev the Xerox contract will save the City. If handled appropriately, this "volume discount" will not be an incentive to make more caples. Instead, by providing only minimal copy capabilities to low volume areas 1 we will discouraQe the productiQO of large number of cooies wnhin the office area. For any Job larger than a few pages, the user will need to walk to a larger copier or send the job to Graphics. Enher of those options will cost the City less per copy than the current $.0175 per COPy, and, due to the addnional effort required to make larger numbers of copies, wUl discourage the production of excess copies. Even if the user does decide to run excessive caples on a local machine, the cost per copy is still less than the current pnney Bowes contract, If the minimum monthly volume is met. Other Beneflts of the Xerox Contract The per copy cost of the Xerox contract Includes all equipment! drums, parts, service training and supplies necessary to operate the equIpment. The City is responsible for supplying paper only. Xerox will not require that we warehouse supplies (as we do now for Pitney Bowes). We will need to Identify people in each work area who will be responsible for monnoring the copiers, and they will call an 800 number for supplies, which are delivered to the copIer sne. "') - .' ~~J>"'"', ~ I, Equipment (copiers) wlll be placed, replaced and relocated at no cost to the City. This Includes the move to the new buildings and any other changes of location and requirements. The only time we would be charged for a move Is if a Department wants a copier moved wHhln the Department .solely for convenIence". All equipment wm have a guaranteed .up time" of at least 90%. Over a 5 day period, If a machine is not up at least 90% (not related to operator error or abuse) theunlt must be replaced wnh a like machine. No area will be wnhout copier service for more than 24 hours. Service calls will be responded to wtthin 4 working hours after notification. Normal service hours are 8:00 ~ 5:00 Monday through Friday. The contract requires Xerox to maintain an on.sne service log for each machine, and billing will be adjusted for unacceptable caples caused by machine malfunction. Agenda Item Preparation . With your approval, 1 would like to prepare an agenda nem for the September 5(7 meellng. Before writing the nem, 1 would like your authorization for Barb and I to plan a meeting for representatives of each City department that uses satelltte copiers. The meeting, lasting about 1 hour, would allow us to explain the Xerox contract. We would provide an Informational hand out Including the copier models, features, monthly minimums, monthly rating and costs. The handout would Include a form, to be completed by the user area and returned to Barb, where the users can request their copy machines. Barb and I would review the requests and contact the user whh any questions or concerns we may have. We would also like to have a Xerox representative at the meeting, allowIng the users to have contact wRh the vendor. I think we need to do all we can to improve the City staffs perception of our satellRe copier service and to make this Change a pos~ive one. I ! I I I Please let me know if I may proceed wnh this recommendation. I would be glad to answer any addRional questions you may have. 3 6.'23195 4:14 PM. DooartlTlf!nl Com Heso<>nse eRA ! C. !-nt Permlttino I j (;~nl. Permtttlne II I cit\i- Mar I CItY Mer II CIN Cler1< I BIde & MlIlnt Enorrrafflc EriOlAdmln. Erii1JSeMces Eco. Cev Flre..f"'aln Fire- Tralnlne Fleet Admin Finance FJnlUCS 1 FtntUCS 2 FIIllUCS 3 Gas SelVlces Gas Sales I Gas Sales GasIParts I UbrarvIMaln III UbrarvlMain I UbrarvlMafn II UbrarvlEast I Ub~nHCounUyslde I Gen. Services Gas-2nd Ooor Gas SvslAdmln. "! HR Admin. Hum Relations I IS/1M I Ubrarv.Greenwood I Ub.Count~lde : l~al' I Gra:,hlcs/Records I GraohlcslAnnex I Manne ODerat. I GraDhlcslOsC8ota 1 P&RAdmlO. ! P 8. R long etr. ; P & R Moc. lake I PW/Admillllnfra. I Purchaslng " 1 Risk 8. Payro'l i SW/RecvcUna I Pollee Main #1 .. Pollce-Maln #2 Police-Main "113 Police-Mllln #4 ". Police-Main #5 .. I Police-Beach Police-Countryside Police-Vice WPC-Main WPCI1I2 PW/Environmental PWIAnnex r Gas Parts II PITNEY Month 1 COpy Count 6.123 j j "i I . 5.406 1 5.500 I 554 I 18,114 3,9491 3.530 I 2,229 I 11.705 I 7A49 4.125 I 10,263 1,248 I 3,364 J 9.854 i 4,724 ! 3581 1,945 I 3,801 6.127 . 9,633 1.185 .. 2.743 2,247 1,608 1,680 2,144, 14,114 10,223 I 4,938 3,449 I 1,876 I 7351 1.680 I 3.144 I 518 I 3.596 I 3,500 I 3,864 . 10,109 ! 4,566 I 1,644 : 3,959 f 9.570 I 5.290 5,583 t 39:057 3.774 I 7.399 i 29,742 48,119 I 3,360 l 7.535 ! 4.740 5.677 i 198 i 48.00 I 39.32 28.14 ! 29.40 I 37.521 201.63 I 178.90 1 86.941 60.36 I 32.88 f 12.86 I 29,40 f 55.02 f 9,08 I 62.93 I 61.25 I 67.63 ; 176.91 I 79.92 J 28.n I 69.28, 167.48 I 92.59 97.70 I 683.50 66.05 ; 129.48 I 520.50 1 842.08 I 56.60 : 131.86 ! 82.95 \ 102.85 3.47 ! I 1 383,769 $ 6,671.51 Blank cells'" Data Not Available to) Indicates Average Field Month 1 Pitney Bow S 6,671.51 Xerox $ 5,511.53 Monthly SavJnps WIth Xerol< S 1.159.98 ~ Copy Machine Cost Analysis 6.274 ! 198 i I I i 126.84 I 3.47 I BOWES r Month::' Monlh 3 Cost Copy Count Cost Copy Count 107.15' 5.916 1__ IO~.57 I r I I 94.61 i J ; 271.25 I 15,500 [ 271.25 j 9.71 i 574 I 10.05 I 317.00 18,114 I 317.00 I 69.11 1 11.969 f 209.48 I 61. 79 1 ,"705 29 84 ) 39.01 .2,482 I 43.45 l 204.84 10,970 1 191.98 I 130,36 8,038 I 14O.6B \ 72.19 I 5,132 I 89.81 I 179.60 9.20B I 161.15 [ 21.114 I I I 58.87 I 4.126 I 72.21 I 172.46 I 23.481! 410.92 I 82.68 I 4,724 ! 82.68 ! 6.27 I 358 i 6.27 I 34.05 1,946 I 34.05 I 66.52 3,801 I 66.52 I 107.23 I 6.127 I 107.23 I 16B.58 4,816 1 84.29 I 20.74 1,561 ! 27.32 i I I 1 I [ 1 I i I I 3,150 I 55,13 I 14.114 i 201.83 I 10,223 I 178.90 I 5,134 I 89.a5 1 18,909 I 330.91; 1,n2 I 31.01 I 1 1 I i 3.249 I 56.55 I I I 4,114 i 72.01 i 3,836 I 67.13 I 3,864 I 61.63 I 11,153 i 205,68 I :2,203 I 38.56 I I I 4.421 , 77.37 I 9.570 I 167.48 I 5,190 I 00.83 I 4.749 r 83.11 1 39,057 ! 683.50 ! 4.114 I 72.00 I 8,111 T 143.00 I 29.742 I 520.50 I 48,119 I 842.08 i 382,476 $ 6,666.41 Summary Monln 2 $6.665.41 $ 5.249,78 Month :.1 $ li,646.91 S 4.203.91 S 1.415.63 S 1,443.00 I 1 I j 518 I 18.114 10.810 I 1,538 ; 2.066 I 9.1378 I 9.854l 2.878 i 8.001 I I 4.766 I 11.578 ; 358 I nOl 6,639 I 3,444 J 2.845 I I 6,223 I 4,918 I 5,290 I 3.004 I I I 2.934 I I 13.938 I 2.528 I 3.864 ! 6,946 I 7.490 i , 5.078 I 9.570 I 4.422 f 5.524 ! 34.549 4.214 f 7,814 I 40.976 I 4(1,119 I I 7.248 I X ERa X Month 1 Monlh ~ Month:3 Cost Cost CO!!t Cosl - ----2Q:~90.00 f I : C---!_--+- 67.58 ___ I . ~ 186.00 I 1e~ l 1B.75 I 18.75 I 16:75 ! 217.371 217.371 217.37 I 90.00 I 14586 13~ 44.11l- 21.31 II 19.23-1- 27.8.!.l. 31,03 I 25.83 L 140.461 131.64: 116.14 I 93.11 I 00451 ~25 I 51.56 I 64.15 I 43.75 I 123.16 I nO.50 I 96,73 I 18.75 J I I 90.00 I 90.00 : 90.00 I 118.25! 281.;71 138,94 I 90.001 90.00 i i 18.75 j'. 18.75: 1B.J5l 24.33 24.33 ! 41.51 I 47.51 43.75 i 120,41 I 90.00 90,00 i , 15.60 I 60.20 I 43.75T 18.75 I 19.51 I f I \ I 90.00 I I I 28.091 I I 20.10 i I I 21.00: I I 26.80 I 39.38 I 35.56 I 169.37 169.37 1 I 122.68 I 122.68 J 90.00 I 90.00 I 90.00 I 90.00 I 90.00 ! 232.61 I 90.00 I 23.48 I 22.15 I 37,55 I 18.75 I i I 21.00 I I i 90.00 I 90.00 I 90.00 f 18.15 I I I 90.00 t 90.00 1 90,00 i 90.00 I 90.00 I 90.00 I 48.30 \ 48.30 l 48.30 1 121.31 j 141.04 I 90.00 I 90.00 ( 90.00 I 90.00 I 20.55 i ! 1 90,00 I 90.00 I 90.00 I 115.87 i 115.81 ! 115.87 I 90.00 I 90.00 I 90,00 I 90.00 I 90.00 : 90.00 I 468.68! 468.68 I 414.59 , 47.18 I 51.43 i 52.68 I 90.00 1 90.00 1 90,00 I 356.90 ! 356.90 ! 389.27 I 721.50 J 721.50 I 727.50 I 43.75 : i 90.42 I 90.00 l 90.00 ' 18.75 ( 907 317.00 189.19 26.93 38.17 169.37 172.46 52,13 t 41.08 83.41 202.63 6,27 13.48 116.19 60.27 49.79 178.90 86,07 92.58 52.57 51.35 243.93 44,24 67.63 121.57 131.09 68.88 167.48 77.39 96.67 604.61 73.75 135.75 717.09 842.08 126.84 90.00. 1B.75 \ 90,00 318,566 S 5,646.91 S 5,611.53 $5.249.78 S 4,203.91 -~ , Chart of Copy Cost s.. ..,.- " < -' 10 PltrWY E:lOWI!~, i m ),Pfrl> S7.000,00 S6.000.00 - ~ ....- ; -- S5.000.00 . $4.00000 $3,000.00 ; ~:.OOO OC . ~ I 000 CO - ~ - ~ t- -( ~ ~. ~ :: ~ Suggested Base 90.00 43ts 90.00 le.75 216.00 90.00 18.75 18.75 90,00 90.00 43.75 90.00 16.15 90.00 90.00 90.00 18YS 18.75 43.75 90.00 43.75 18.15 90,00 18.75 18,15 18.75 16.75 90.00 90.00 90.00 90.00 18.75 18.75 18.75 90.00 15.75 90.00 90.00 43.75 90.00 90.00 18.75 90.00 90.00 90.00 90.00 216.00 43.75 90.00 216.00 727.50 43.75 90,00 90.00 90.00 ~5.75 .-- . ~. . ... ~F'I.' , ..' ..". ~ . ^ c . , . . ~ ~~?t;.~;;..., ..,,,-.' ~.I~r... 'I. c ..c ",~. . ! . i '.. . ~.oII . .. . . .~.:. ~ .. c " ..,' . . . .: " ", . '.~' ~~. ~\c< " , .. ..~..., . c ,. ....... . . ~ , \ l I 1 I AGENDA DATE 9.. '1 _ tJ5 " I. ..~,~. '.T . (.i.. . b: .i~ ~ I' or:. ':i. ...;. ,,;.. . F~~s . , "' ,~.., r Y, .,h-T'" ...... ITEM #8..3- ( \ \ i , ~";;'.\:. . .."'~;. ~ . :t':-' 42DO'WEST CYPRESS STREET, SUITE 100 TAMPA, FLORIDA 33607 ~ XEROX ~ The Document Company June 21 t 1995 Ms. laura Crook, Assistant Director Information ~anagement City of Clearwater P.O. Box 4748 Clearwalert Florida 34618-4748 Dear Ms. Crook: Xerox Corporation is pleased to extend the pricing, terms and conditions of the Pinellas County Schools Bid #95-015-101 for Copy Machines to the City of Clearwater. We will quarantee all bid service and equipment replacement policies to you. We understand that if the City of Clearwater choses to use this bid, it is estimated that sixty-two copiers will be acquired in October, 1995. Because the delivery of equipment by governmental entities other than Pinellas County Schools is continquent upon equipment availability, for the initial order we reque!.t at least one month's advance notice, through a letter of intent, to quarantee delivery on the requested date. After the Initial order, the expected delivery date, afler the receipt of the order, is fourteen days. This conlract provides for installation and removal of equipment to be handled at no charge. In addition, a designated agent for the City of Clearwater may request moves of equipment due to a change in requirements or office re-Iocation to be made by XeJOx al no charge. However, moves due to convenience, requested by the end user, will be quoted at normal rates and must receive prior approval by your designated agent. The intention of Bid #95-015-101 is 10 place refurbished equipment on a cost. per-copy basis, including all machine service and supplies, except paper, with a monthly minimum guarantee. Educational institutions are required to pay for ten months minimum charges and in the summer months of June and July, when the schools may not be open, they are required to pay the cost-per-copy charges only. However, governmental institutions are open all twelve months and consequently will be responsible for twelve months minimum charges. II you have any questions or need any additional information, please do not hesitate to call me at (813) 874. 4375. We look forward to working with you, to providing the City of Clearwater with a smooth transition to the new Xerox System and to ensuring all your locations receive high quality copies and sefVice. Sincerely, 1~&wmlMd~ Tricia Calmbacher Account Manilger Governmenl/Educ at ion .. ,-.. t ,I ,.,." ~ IX o 1.1. ..J~ <<- T/'.) 0 0- Cl.o ~ o c-, ""s. ~ Q - ~ 1 ~ ti ...,- co~ ,~ ~ ::I = "t:l< 8-0 - ij ~ ~ ., - &,""" >.~ :S~ 5'::- E ~ o e c'):! .8 I:) =(l '~ :i' ~~ ~ ~ n 'U ;....c ..c:~ u c G:.a -;:;~ ., ~ ~ .:. u ~ E C()-5 :;).- :s.~ >.u g ~ III >. .c c. C 8 ~ t _0- o \] - oJ;: - - ... ... .s ~ "t:I1i 'j:j f!:I Cor:! ,,8-5 :=.8 ;t= g'~ .- III i5-s f1 c E 0 .c E u u 3 n c-5 Q to M '2 c :: l':"Q :; c: ~2 ~tJ -S'6- r: 0 au e . o >. t=,.:; ~ I: ! ~.,,"? ",: .. l~ .~ .1; "-\ . ~: r " ~, , .~ \. '! .' .~~. . ,f '" ):" .." .. .. : . . .. ... , ] >. , ~~L , 'f I... . >, , : ~ , ~ ~ ~ .; ! .. .. .~ .. ~ : ,. -- .. : S : I , , '. ... }: : ... . ~~. YJ!"..;_ (), ..l. .. .. =' ... ,'. ." .. .., .,. ... ... "'" : .' '. c.. ~'i ~ ..i ~ ; : ~ '. I, z: Q : , : .. 0 ... .. ." ; (:) - a : ] 1 ] "B : ." ~U " """ LA- ~ t " c, .' .. ~- ...... ~ ,.' ,. 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Clearwater City Conunission Agenda Cover Memorandum 33 Item # Ml!ct !no Onto: 9-7 -9J- SUBJECT: Automated Video Playback System RECOMMENDATION/MOTION: Approve the purchase of an Odetics Prophet II-P video playback system from Odetics Broadcast of Tampa, Florida at a cost of $135,858 in accordance with Code section 2.564 (1) (d) another Governmental Entity (General Services Administration contract), and authorize lease purchase through city agreement with Barnett Bank ~ and that the appropriate officials be authorized to execute some. BACKGROUND: Channel 35 is a 24 hour, 7 day a week Government Access cable TV channel run by the city of Clearwater. Currently playback of programming is done using a 5 deck, toned operated system which can hold a maximum of 10 hours of programming, or five 2 hour tapes. C-VIEW staff currently re-edits these 5 playback tapes on a monthly basis with new programs, public service announcements, and News Breaks. Each 2 hour tape takes approximately 4-8 hours to re-edit depending on the number of shows, types of tape format, and complexity of editing required. Scheduling is dictated by the ten hour capacity of our playback system and time required to edit playback tapes. If for some reason a new program, public service announcement or News Break needs to be added into the schedule, tapes must be re-edited. The odetics Prophet II-P, "a juke box style" playback system with 88 hours of program capacity will save staff time, greatly increase flexibility in scheduling, and enable us to have much more variety in our programming. Each program, public service announcement or News Break would have its own slot in the "jUke box" and would automatically be loaded into the playback decks without human intervention, eliminating the manual editing requirements of the current system. Its expected useful life is ten years or longer. l ~ ! , I While the public doesn't want C-VIEW to look like a major broadcast station, they do want a professional quality picture. The Odetics system uses two BetaCam-SP player decks which use Beta SP tape, the current standard for a quality picture. Channel 35 currently uses Beta SP tape to acquire footage and S-VHS, a non-broadcast quality tape, for playback. C-VIEW was originally Reviewed by: Originating Dcpt: Costs: S 135.858 commission Action: legal IVA tnformation Management Totol 0 Approved Budget -;~ -I] h C- O Approved w/conditions Purchasing $ 000.00 Risk Mgmt. N/A V Current Fiscal Yr. 0 Denied IS 3A User Dcpt: 0 Cont Inued to: ACIoI t:~~'L- Information MMag:1IjJC- Funding Source: Other N/A M Capitol Imp. Advert i sed: U ti] Operating Attachments: Dote: 0 Other Equipment list \'.~-.. Paper; M Not Required S\bI;ttcd by: ~ffccted Parties 0 None ~~~/fJ) 0 Notified Appropriation Code: 315-94732-564000-519-000 M Not Requl red O'O~09Z'S'S9'600.5B'-OOO cl ty Manager .~. I d ~. Printed on recyc c paper ~>'~'~;.:,,;,.,'; ~-::*.f:tlF ;', .... >'"'F\' , ~.&~:+. '. . ~. . ~. hI'. .. ". . . J T. ..... , + ~ < . ~ ~. . <. : . ,: .........'.", c ~ >:' i':..\ <'. proposed to the city commission as a station that would have a professional quality picture in order to be ~ompetitive and attract and retain viewers. Accordingly, a Beta camera was purchased so that programming could be produced in this professional format. The current playback system requires that programming produced in this quality format be dubbed to a poorer quality, non-professional, S-VHS format for replay. The two Sony Beta-SP record decks associated with this system will double as a basic editing system and recorders for city commission meetings. Having two (2) record decks will result in uninterrupted commission meetings. The Odetics system will enable our programming to remain in the Beta format and ~esult in a better picture quality on Time Warner Cable. staff time saved by the Odetics system will be used for producing channel i programming. Channel 35's current multi-deck playback system will be '1 transferred to the Fire Department for training over the institutional network. A used playback system was searched for. Eleven brokers, dealers, and production houses were contacted. No systems were available and we were advised that they are unlikely to come available because of the initial expense of such playback systems and their dependability which in most cases results in their being used until a new standard is developed. $133,458 is available in 315-94732, TV Flexicart unit. A third quarter amendment will add $2,400 of lease purchase funding to the project. Annual debt service costs of approximately $30,832 are included in the Information Management/community Outreach recommended FY95/96 operating budget, 010-09215-591600-581-000. :'.1 , ' . ~ .. T I""'" '.' I' .", 'i. ',:- , t::".C' C '. . . . ~- < ". l ~ - I....,:",..',. , 7!rf.T- ." ~ . ~t...."t""'!lt ~~~ \~~.; .,~......~ :,., '. 1: ;."" , ., . .. " 4' . '"r' ". '.' . """;~,:::Y, - :3" - ODETICS PROPHET II-P SYSTEM . The Odetics prophet II-P system includes: .:.. . t, : . . ~ " - -:. ,~.:' C ',I. :~. ;..~. . .: ~,;. '.- .' - -; I:' ~,'- " . :" ... " , . ,'. -J ! , ). 9UANTITY' 1 2 2 .\ DESCRIPTION COST $ 79,900 22,386 33,572 $135,858 Prophet II-P sony Betacam SP Player Sony BetaCam SP Recorder \, ": SUBJECT: CLEAllWATEIl CITY COMMISSION 3 L/ Agenda Cover Memorandum 110m # .p ~ I 9 ....1- 9 j+_MOOtlna Data: JACK RUSSELL STADIUM AND CARPENTER FIELD IMPROVEMENTS 'e' · '-.... ..~-=- RECOHKENDATION/HOTIO~I Award a contract for Jack Russell Stadium conditioning/strengthening building, storage building, and for Carpenter Field maintenance building (95-4) to Grosz - stamper Construction, Inc. for the sum of $184,276.25 which is the lowest responsible bid received in accordance with the plans and specifications ~ and that the appropriate officials be authorized to execute same. BACKGROUND: Jack Russell stadium Conditionina and StrenQtheninq Buildinq In a letter dated October 4, 1994, Mr. Bill Giles, Phillies President and CEO, requested that the city construct this conditioning and strengthening building for Phillies players and personnel. On February 27, 1995, the city commission approved a new agreement between the City and the Phillies wherein the term for the Phillies Spring Training in Clearwater was extended by one (1) year and wherein the city agreed to construct the "conditioning/strengthening building1l at a maximum expense to the City of $125,000. As shown on the attached Bid TabUlation, the cost of this building is $107,500. Jack Russell stadium storaae Buildina and carnentor Field Maintenance Buildinq Funding for these two (2) buildings was approved in the third quarter amended budget for 1993/94. The Jack RU88ell stadium storage Buildinq is 400 square feet and will be located immediately north of the outdoor batting tunnela. The carpenter pield xaintenanoe Building is 1,352 square feet and will be located at the north side of the complex. It will be used to house city maintenance employees and equipment currently assigned to the complex. It will allow city staff to relocate from the existing garage at the main clubhouse which in turn will be used by the Phillies for their storage and offices. The available balance in capital improvement project code 315-93289 (Jack Russell Stadium - Phillies Improvements) is $652.34 short of providing sufficient funds for this contract. In order to cover the shortage, staff is recommending that a third quarter budget amendment be made transferring funds from Capital Improvement Project 315-93283 (Wood Valley Improvements) to C.I.P. 315-93289 (J.R~S. - Phillies Improvement). Ravlawod by: Originating D COltl: $184,276.25 Commission Action: 10(111 Logol N/A Parks & Re _ Approved Budget tt: _ Approved w/oonditions Purchasing Current FY Dllnlod Rlllk Mgmt. N/A Continued 10 : CIS N~jr Funding Souroe: ACM XX Capt. Imp. Other N/A _ Opl)rating Attachments: , .\ f' Other Bid tabulation and summary Submitted by: _ Not required i~W Affected parties Approprietion Code: - Notified 315-93289 C tV Mllnllgllr _ Not required None :?;: t',' :.~ . TAB.ULA=rION OF aIDs: PHILADELPHIA PHILLIES CONDITIONING AND STRENGTHENING BUILDING AT JACK RUSSelL STADIUM nod SiORAGE BUILDING AT JACK RUSSELL STADIUM 1801 Phillie, Drlvo, Clearwator. FU and CARPENTER FIELD MAINTENANCE BUILDING 1651 Old Coachmen Road. Cloarwater. FU 195-4) BID OPENING: WEDNESDAY. AUGUST 16. 1995 AWARD DATE: THURSDAY. SEPTEMBER 7.1995 ITEM DESCRIPTION GROSZ-STAMPER CALADESI CONSTR., CO. NO. CONSTRUCTION LARGO, FLORIDA TAMPA, FLORIDA (CONTRACTOR DID NOT PROVIDE UNIT PRICES} CARPENTER FIELD MAINTENANCE BUILDING aNI.. Y 1. DESIGN & CONSTRUCTION OF 26' X 52' PRE- 38,450.00 36,500.00 MANUFACTURED METAL BUILDING INCLUDING LABOR, EQUIPMENT, PLANT & MATERIALS (1 L.S.' 2. DESIGN & CONSTRUCTION OF PILE SUPPORTED 3,500.00 6,000.00 FOUNDATION FOR ABOVE LISTED BUILDING IF REQUIRED BY GEOPHYSICAL INVeSTIGATION 11 L.S.' 3, REMOVE & REPLACE UNSUITABLE MATERIAL (TRUCK 12.50 10,000.00 MEASURE) (1000 C.Y.) 4. CONSTRUCT 2" PVC POTABLE WATER MAIN UNCLUDING 5.75 2.500.00 FITTINGS AS NECESSARY) (500 L.F.) 5. INSTALL SODDING (BERMUDA 114191 (5.000 S.F.I 0.30 1,000.00 6. INSTALL SILT CURTAIN 11 loS.' 1.25 200.00 7. INSTALL 5' WIDE CONCRETE SIDEWALK 6" THICK WITH 2.25 2,000.00 6" X 6"}10 X 10 WWF POO S.F.) 8. CLEAN FILL MATERIAL 10.00 ',000.00 (PLACED & COMPACTED) (150 C.Y.) SUBTOTAL 61,901.25 59,200.00 PHILlIES CONDITIONING/STRENGTHENING BUILDING 9. DESIGN & CONSTRUCTION OF A 40' X 70' PRE. , 07,500,00 133,000,00 MANUFACTURED METAL BUILDING, PRICE SHALL INCLUDE INSTALLATION OF ALL METAL AWNINGS & SITE WORK INCLUDING LABOR, EQUIPMENT, PLANT & MATERIALS (1 I...S.1 SUBTOTAL 107,500,00 133.000,00 PHILLlES STORAGE BUILDING 10. DESIGN & CONSTRUCTION OF A 20' X 20' PRE. 14,500.00 15,400.00 MANUFACTURED METAL BUILDING INCLUDING LABOR,EQUIPMENT. PLANT & MATERIALS (1 L.S.I 11. INSTALL SOD (1,500 S.F.) 0.25 600,00 SUBTOTAL 14.900.00 16,000.00 BIDDER'S GRAND TOTAL 184,276.25 206.200.00 \ I j l i , ~ t ( i '! 1 ~ ., , ~ I I I I I BID SUMMARY CONTRACTORS PICKING UP PLANS & SPECS - 10 CONTRACTORS SUBMITTING BIDS . 2 NO BIOS - 6 PllllllrS.'AU \.IS ~ .,-4 Il'l 'lj C'I lIlS C'I ~ r-I to ,... r-- ,...~ ell',-4 ~ 0'l'C QJ CIlrl .c ::s.,-4 IE ~::I QJ ~ ~ ~ U ell QJ lIlS U U) ..,J:: fd -IJd '0 III Cll Q.I +J '0 J:: ~ J:l.,-4 I'IJ .,-4 III ~ Ul 'tl:l: IU r-I Q .,-4 rei QJ ::s,... .c H m Cll .,-4 0 p:a ~ 8 J:l .,-4 ~ J:l Cll U1 Gl~ en f&t .c:d en +JCIJ M 0 ~ J.i CIJ III ~u +J :z4 fl.l\.lS 0 \.IS~ H .,-4 J:l'tl e.. .,-4 Ilf J:l-IJ Ill; OtQ .,-4 Id ..:l ~,... 'U .,-4 ,... CIl t:I 'tlCIJ . C1l ~ (/) I J:l p:a o In U1 'tl CJ ::s 0\ CIJ JI;tl ~ lk (/) e.. 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J:l ~ C1l ::s CJ fd ~ N 0 Ol IU ra ~ ~ I=l (/) 0 J.i l:JI . fd u ~ ~ U IU 0 R 0 ~ .., ,... Id 0 .,-4 ~ k .,-4 .cl 0 . fd 0 CJ ~ t!I H E-t :l: ~ 0 ~ "i l ~ :>: :J ~ ~, I f j' 'i j: I ..~ II 0_. -.:.-=- CLEARWATER CITY COMMISSION P ~ d-.- Agenda Cover Me_audum 35 Ilom # Mooting Doto: .3 . ' /. '1S SUBJECT: JACK RUSSELL STADIUM ELEVATOR RECOMMENDATION/HOTIO~: Award a contract for Jack Russell Stadium elevator and ramp (95-23) to Grosz - stamper Construction, Inc. for the sum of $146,400 which is the lowest responsible bi.d received in accordance with the plans and specifications ~ and that the appropriate officials be authorized to execute surne. BACKGROUND: A complaint. had previously been filed under the Americans with Disabilities Act (A.D.A.) with the U.S. Department of Justice (Complaint #204-17M-B7) alleging that Jack Russell Stadium and the Clearwater Marina building were inaccessible to persons with mobility impairments. In response, staff met on several occasions with representatives of the Department of Justice as well as with representatives of the Department of the Interior to discuss specifics of the complaint and to determine appropriate City action. Regarding the stadium, a number of renovations were needed. Although a majority of these have been completed, a major requirement remaining is to provide accessibility to box seats, grandstand seats, and to the press box. The complaint stated that the existing ramps did not meet A.D.A. guidelines in that they were too steep and too narrow. To solve this problem, staff redesigned and secured bids to reconstruct two of the ramps. However, bids for this project were rejected by staff because of the high cost (low bid of $209,000) and because the redesigned ramps consumed an excessive amount of ground space. Following a reevaluation of the project with appropriate parties, it was determined that an elevator would be superior to ramps in that it would provide better access, be less expensive and consume less ground space. Also, plans for an elevator were previously prepared and considered at such time as major renovations were made to the press box. The available balance in C.l.P. code 315-93290 is sufficient to provide funds for this contract. Rovlowed by: Originating Copt.. $146,400 Commlulon Action: 101111 Logol N/A Parks & Reare _ Approved Budgllt ~ _ Approved w/conditlons Purcheslng UI81 Dept.: (;u,rllnt FY Denied Risk Mgmt. N/A Parks & Rear a Continulld to : CIS N'! Funding Sourco: ACM ~ (o(S AdvCftiled: xx Capt. Imp. Olher N/A Detll: 7/30 & 8/ 1f95 _ Opllrating Att~~ts: . , ('q- Paper: st. Pete Time Other Bid tabulation and summary Submlttod by: _ Not required ?op- Affecled partillB Appropriation Code: - Notitled 315-93290 City Menagor _ Nol roqulred None /. ' ..J ',' ... 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Eo! 0 0 \I) ri 0 CO co 0 Z Z -.;t' CO Z CO "<t m fIJ r-l r-l ri .-l r-l - (/)- ~ M Q Q ~ ~ 0 CQ Q 1--1 Pl tIl tIl tIl tIl rz:l j:l:l r.Ll r.c:l ~ >l >l >I >I 0 ... r.Ll (!) ~ CJ 0 8 8 CJ ~ ~ l-J l:Q M t:l Q CI) Q H ~ tQ ~ ~ 0 H ..:l E-l (/.I ~ ril M ~ t:t: ~ Ul P: re E-t .. 0 M ~ N ~ E-t ril ~ ~ ~ Z H CJ t!J ~ Z ~ 0 H CJ CJ Z ~ H ~ Z ~ 0 8 0 CJ CJ H CJ Z CJ Z CJ H Z H P Z :z: H ~ 0 CJ) 0 Z >I 8 H Ct: H 0 Z ~ tI) 8 rLI ti H 0 Z CJ 0 8 H 0 ~ H ~ U 8 CJ H po U 0 8 P ~ po tJ ~ tI) ~ Ul 8 ~ rLI :z; Z Ul ~ ~ 0 PLI 0 Z tIl CJ 0 U 0 Z ~ U 0 l:Q E-t H U f5 Ul CI) Cl Ul Z I I I ril ...:l ~ l:Q N 8 0 0 tI) ~ ~ U 0 /j 0 Z ~ t:t:: H , t:t:: CI U H I 1 \ I i '~ ,. i ~ ~ ~ " .~ ~ j1 ~ ~ ~ 1 ~ I 1 ! , ! I ~ < ~ ~ :.J :.: ;::) :., " .. ,< ........4; ~ - P W /1 Clearwater City Commission :!-Agenda Cover Memorandum 3~ Item II Heetlng Date: ____ 1. 7. 'f S SUBJECT: HAULING OF ROCK, SAND AND SHELL RECOMMENDATION/MOTION: Award a contract for the hauling of rock, sand and shell to be picked up at various mines and delivered to the City of Clearwater by Norred Trucking, Inc., P. O. Box 17290, Tampa, FL 33682-7290, for $4.75 per ton for rock and sand, and $4.50 per ton for shell for the period of 10/01/95 - 09/30/96, at an estimated annual cost of $56,000. ~ and th3t the appropriate officials be authorited to e~ecute s~mc. I I i i l ~ ! . ~ ~ ~ l ~ I j BACKGROUND: The Public Works Department has an annual requirement for approximately 4900 tons of rock, 3100 tons of sand, and 4000 tons of shell. The rock and sand are used in making concrete as well as for numerous construction projects. The shell is used for road maintenance and repair. The material is picked up at various mines located near the Brooksville area and delivered to the Public Works Complex located at 1650 N. Arcturas Avenue. The vendor has agreed to hold the 1994/95 price under contract #5547 through September 30, 1996. An extension letter is attached. This is the second extension. Two extensions are allowed as stated in section twelve of the Purchasing Manual. The FY 1995/96 Public Works Operating Budget request includes $162,000 to fund this $56,000, and other items. Reviewed by: Legal Budget Purchasing Risk. Mgmt. CIS ACH Other Originating Dept: n~ Publl c \Jorks ~ Costs: $ 56.000.00 Total User Dept: Pub I Ie \Jarks $ Current fisCQ\ Yr. Commission Action: o Approved o Approved w/condltlons o Oenled o continued to: ~'-. M'Jertised: Date: Paper: ~ Not Rcqul red Affected Parties o Notl fled ~ Not Requl red Funding Source: o Capl tol Imp. ~ Opernt ing o Other Attachments: E~tenslon Letter Submitted by: L4'& CI t anadrir Appropriation Code: 010'01341-550400-541,000 o None .,: '. \ 'J " ,. . 1.:' t'"it''' , ;~-J7:~.: ,:; > . ,,~ 'L. ", . , . .' I . . ~-'i-. " ." : : " '. ",~J~;K'; HORRED TRUCK 1 tIC; 9771-189 P.Ol ,. , I ! J J ,f( R I /'l9:r !h: I C 'if 0/ dM uJa~-'~)' j. I! IJ ! J. tJtuJ/ fi4:e-' -/cJ ~a~';?~&-~"-~' . l'-rie... ::..~<u. J2.a;ZE,/~;/ J A/Uce. j./tU1' e~>/ -1-<-<' ~L< ~ ~ . .1~-1j' ~tU;( ~bn/ }<-fid .. .:' '.' ~ cJ' 0 Z~ t'ihzt?1 :-~LL et~.! 1! S2:J · .j -FA " . \ ~ ~ 1 ;jdA1-/tM~ ,/ ~ t:f l .c.j~JltL 1Ja& ......... . . 'I (/ I' !t ~ , , . \ . . .. I I I , . I , . . I, " ~ '. J l , ~ ~ ~ il ~ ~ I ~ ; ~ . ~ l ~ I! i ~ I ! ~. . /J _ 0 I - q.(' t'o 09 - 2>0 - CJ t, I , j I , ! 1 i ! ~~i:;. . Clearwater City Commission Agenda Cover Memorandum 31 (1 - 7 - 9 j- I tern " Meet In; Dnte~ _ roo- J:: N 'J- SUBJECT: Contract For Parking Attendant Services - Beach Lots RECOMMENDATION/MOTION: Renew the existing contract for parking attendant services at the pier 60 and two South Gulfview parking lots for the period 10/01/95 - 09/30/96 to Republic Parking systems, Chattanooga, TN, at a cost of $260,610 which was the lowest most responsive bid submitted in August 1993 in accordance with the specifications. ~ and that the appropriate officials be authorized to execute same. I i i \ I ~ ~ ~ ~ { I I. I , BACKGROUND: Attendant parking began at the pier 60 parking lot in April, 1990 and in the South Gulfview lots in March of 1993. Bids were received 08/24/93 to provi.de parking attendant services at these three lots. Republic Parking sy~tems was awarded the contract and has agreed to extend the existing contract at the same amount for one year. This is the second one year renewal of the contract. As noted in last year's renewal contract, in the past, there had been some citizen complaints and procedural difficulties with the attendants. Republic Parking system has continued to perform in a responsive manner in addressing these issues as they occur. The on-site manager has proactively taken steps to resolve any procedural problems as instructed by the city1s staff. As such, the level of service has continued to improve, and has warranted our recommendation for renewal of contract. Attached is a revenue comparison for metered vs. attended parking that was compiled for the Beach Town Meeting Summary dated 01/03/95. The annualized revenue per parking space for attended parking in the three beach lots is $1,440. Reviewed by: Originating Dept: rJ. 7 Cosu: $ 26D.610. COlIIIlfssion Action: legal ilIA Englneerlngl /(1; Total 0 Approved Budget ~~ Traffic Engr. y . Purchasing $ 0 Approved w/conditfons Risk Hgmt. HIA ! Current Fiscal Yr. 0 Den\ed CIS ilIA User Dept: 0 Continued to: "eM ~ Eng f need ngl FU'lding Source: Engr. TrQfflc Engineer'ng 0 Capf tal 111ll. Advertised: ~ OperGt fng Attochnlents: Date: ilIA 0 Other Renewal letter Paper: Revenue Comparfson ~ Hot Requfred sutnltted by: Affected Parties 0 None ~ Not I fl cd Appropriation Code: Cfty~~ 435'01333-530300-545-000 0 Not Requf red .-. ld ,.. Printed on reeyc e paper ." ill. , ;{{~"'I'O.' <, . ff1,.."".~ f '. . .>1 ' ., " : .." .,....... .~" ." - 2 - Subject: contract For Parking Attendant services - Beach Lots The resident permit parking program is in the process of being changed to include three month permits as well as the six and 12 month permits. The fees '. have been reduced by 20% to $261 $52, and $96.00, respectively. The three " month permits will be offered beginning October 1, 1995. currently there are 42 active permits. Revenue received from the inception of the program to date is as follows: FY 92/93 $2,330; FY 93/94 $4,190, and FY 94/95 .(thru 8/95) $3,728. The available balance of $566,960 as of October 1, 1995, in the Parking System's Other Contractual Services operating budget is sufficient to fund this . contract. reppark . .. ..~... .' . ',> \!i.,,; ~.!,7;)~-"'10,~, ," ."~ , J,l;t:~ 'i 't . ~:. ~ . ~~ ."' ~ . ~ I J ' " '.' . '~.~": ":";.*\~~.l"'."~~~~~~,, "'. .~:'. Ie' ~ .-'.".', . . "~ ~ :,:'1.... '::.: . >'.;i~: . ~ ~.. , REPUBL~ PARKING SY'STiM , i l '. ...... EXECUTIVE OFFICES · SUITE 2000 · REPUBLIC CENTRE · CHATTANOOGA, TENNESSEE 37450 . 615n56.2771 . FAX 815/265,5728 RON R. McDONALD PRESIDENT July 1 7, 1 995 :. Ms. A. F. Bruch Parking Facilities Manager - Traffic Engineering City of Clearwater P.O. Box 4748 Clearwater, Florida 34618 Dear Ms. Bruch: I' Republic Parking System, by this letter, hereby notifies you that we desire to renew our contract with the City of Clearwater for one (1) additional year effective September 3D, 1995. We agree to continue the operation upon the same terms and conditions. Please send the necessary paper work for my signature. We look forward to providing our services to the city of Clearwater for another year. ~.. RRM :cll ?Il I i 1 i 't i? K r A E11lDA , DATE i 1 r? S? a . t C/V ?- SUBJECT: 1995 Sa CLEARWATER CITY COMMISSION Agenda Cover Memorandum v? L terry Sewer Restoration Contract (95-13) Originating Dept. Engineering Departfi RECOMMENDATION/MOTION: Award a contract for the 1995 Sanitary Sewer Restoration Contract (95-13) to MADSEN/BARR CORPORATION, INC. of LONGWOOD, FLORIDA for the sum of $651,362.50, which is the lowest responsible bid received in accordance with the plans and specifications, ® and that the appropriate officials be authorized to execute same. BACKGROUND : . Bids have been received for the 1995 Sanitary Sewer Restoration Contract. Work proposed under this contract is the rehabilitation of various small diameter (12" and less) sanitary mains by nondestructive, trenchless pipe restoration. The restoration process to be used under this contract is the insertion of a deformed high density polyethylene liner pipe within the debilitated pipe and then the reforming of the pipe by low pressure steam. once the pipe has cooled, lateral reconnections are reestablished, sealed and tested internally. Although Madsen/Barr Corporation submitted the sole bid for this contract, the pricing is less than any previous bid by the City for the same -type of work. In addition, it should be remembered that this is a very specialized, technical process and only three Contractors offer this service. This project will start on or about October 1, 1995 and is scheduled to be completed within 120 calendar days. The available balance in the sanitary Sewer Renewal and Replacement capital improvement project is sufficient to provide funds for this contract. Legal_ N/A Budget M? Purchasing ygi?l Risk Mgmt.- MIA_ Is NIA City eUser Dept. AL'M ENG. OTHER Y submitted by- F n Engineering Department Date: 0700/95 & 07L28/45 Paper:st. Petersburg__ T_frrk Costs: 1651,362.50 (Current FY) Funding Source: Capt. Imp. X? 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J 1 I Y? y .. i J ? r I I .3 Y?'• ' " I i 1 . P7 s 1 • .. Item N ? i CLEARWATER CITY COMMISSION ? Meeting Gate Agenda Cover Memorandum SUBJECT: DEL ORO STORM REPLACEMENT - PHASE I (95-15) RECOMMENDATION/MOTION: Award a contract for the DEL ORO STORM REPLACEMENT - PHASE I (95-15) to Overstreet Paving Company of Largo, Florida. for the sum of $874,221.75, which is the lowest responsible bid received in accordance with the plans and specifications, ® and that the appropriate officials be authorized to execute same. BACKGROUND: This project proposes to replace the entire stormwater collection system in the southeasterly portion of the Del Oro subdivision and Bayshore Park. The present storm system is in a generally deteriorated state and causing settlements in the roadway system. The new storm collection system will have a larger.capacity than the existing system and will reduce localized flooding problems, particularly along Bayshore Blvd. The project also includes the construction of a stormwater treatment facility in the southerly portion of Bayshore Park. The treatment facility will be a standing water pond with an outlet into Tampa Bay. Parking lot and pedestrian walkways are also included for construction in the Bayshore Park. The city has used the consulting services of Wade-Trim and Assoc. to design all improvements in the park in coordination with the Del Oro Homeowners Association, Board of Directors. The City's annual Street Resurfacing contract will provide for full width street resurfacing after the completion of the contract work. A short time is needed to allow the roadway repair work to reach final profile prior to the application of asphaltic concrete resurfacing. Another project. is currently being designed which will replace the existing stormwater system in the westerly portion of the Del. Oro Subdivision. We expect that construction of this Phase 2 project will follow shortly after the completion construction in Phase 1 above. This project will start on or about November 1, 1995 and is scheduled to be completed within 180 calendar days. Bid items 1 through 31 are considered Storm Drainage Renewal and Replacement in nature and total $568,063.75. For the remaining items 32 through 53 totaling $306,158.00, they consist of Stormwater Quality Improvement Items. The available balances in the Storm Drainage Renewal and Replacement and the stormwater Quality Improvements capital improvement projects are sufficient to provide funds for this contract. Reviewed by: ! E Legal N/A ' Originating Dept. ' ' Costs: 5874.221.75 S I Commission Action I k Budget Engineering Depar (Current FT) Approved User Dept. Funding Source: Approved Purchasing i N/A w/conditions ' = Capt. Imp. X Risk Mgmt. N/A Denied Advertised: Operating ? 15 N A Canted to Date: 07124195 & 08102!95 Other ACM ` Paper:St. Petersburg Times R ENG. f Appropriation Code(s) Attachments: Not required X I OTHER( Parks i aid tabulation and summary Affected parties Sut?nitCed by: notified 315-96104-563700-539-000 City Manage t'?Jf not required X 315.96103-563700-539-000 Olldle0 AGN W If In n w m a w en a 0 a s? F h a O a ? w ? ? r tt N N O A ¢ a w a a ?. 4 a w w co LL O o z ?= a 5 W CL m Q a ?a- m ?,s 8 8 $ 8 8 8 8 8 8 g 8 8 8 8 8 8 8 ? $ 8 $ 8 8 8 $ $ i° O? f'7 M ?O In fd- n h $ n a $ Ci O S fG N r ti] Q v m l4 ?j p p atz"s °o rn e r? f` N O f? 8 W S7 2 5 +[ x 7 Q Q h C U z cmi O emf a$ H a ? M r a tl W cn d W a N m y N fn fn a1 O to m 6 d N m m tn h a n m R "? ?; n m ry ip m ff 1Nn 'D n w n m N N m W fri r} ri n D l'Y co d+ to V n o+ ?" n ri r a 7 f0 A 2 a In m m m ,a n n n CG ? Q ? 07. 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(D a( ? h Q h .? _ F Q 2 O Z -j F V1 O S R N V r - - p 2 O F- N f" ul ¢ K Z 0 0 ? 2 z a a cc en v ¢ Z Z - µr p r? r rr u a rr A e? w en m r o d .t •r m -f •1 •f in v m r- •r m •f m a o + eh u? 0 ?Z in r m 4 N d in m a oo Q A m mot) c N C, E C C ti ova E 'r, uu 0 n ? U r O C U DUR u u 4 w Q 0 Y3a CLEARWATER CITY COMMISSION Agenda Cover Memorandum item M Meeting Date 09/07/95 SUBaECT: MARINA FISHING PIER (95-1) RECOMMENDATION/MOTION: Approve Change Order # 1 to the MARINA FISHING PIER (95-1) Contract to INTER-BAY MARINE CONSTRUCTION COMPANY of LARGO, FLORIDA for the sum of $12,411.00, for a new contract total of $134,833.45, C] and that the appropriate officials be authorized to execute same. BACKGROUND% This project was initially awarded by the city commission on 06/01/95 for a contract amount of $122,422.45. The project proposes to construct a new 16 foot wide and 75 foot long fishing pier in the location of the former Memorial Causeway bridge span adjacent to the City's Marina. The structural elements of the pier were designed by Camp, Dresser & McKee. Soil borings beneath the proposed fishing pier have been obtained by the Contractor's consultant, Geoscience & Materials Engineers, Inc.. Evaluation of these soil borings require the installation of an additional concrete pile per each pier bent for a total of 9-141Ix14" piles instead of the originally contemplated 6-+18"x18" pales. The new piles will be driven to a slightly deeper depth. The supplemental cost of $12,411:00 represents the costs for additional piles and extra pile driving. Construction of pile installation will commence on or about October 02, 1995, and is scheduled to be completed within 120 calendar days. The third quarter FY 94/95 budget review will include transfer of $20,000.00 from Unappropriated Earnings of the Marine Fund to provide the necessary funds for this change order. This transfer amount is larger than the requested change order amount due to the need to redesign the pile caps to accommodate the additional three concrete pales. The amount of this review and design change by Camp, Dresser and McKee is not known at this time. Legal Budget Purchasing N/A Risk Mgmt. _ _N/A __ Originating DqV. # Costs-. S12,4t1AO coamission Action ? i Engineering (Current FY) Approved User Dept/ Funding Source: III; Approved w/conditions Marine k Capt. Imp. X f Denied Advertised: Operating Cont'd to Date: 02/17„195 & 02/231,95 Other - Paper:St. Petersburg Timesi_,. t Approprition?cade(s) E Attachments: Not required i 315.93487-563800-575-000 1 Change Order Affected parties notified Not required x m.mxZ agn city Nanr ¦ CHANGE ORDER: #1 PROJECT: MARINA FISHING PIER CONTRACTOR: Inter-Bay Marine Constr. 7950 - 118th Avenue, No. Largo, Florida 34643 DATE: AugMsr 17, 1995 PROJECT NUMBER: •95-1r DATE OF CONTRACT: •06 12 95 CODE:. 31-5-93487--5638.00-575-000 SCOPE OF CHANGE: THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT SEE ATTACHED SHEET FOR OVERAGES/UNDERAGES/ADDI'T'IONAL ITEMS. STATEMENT OF CONTRACT AMOUNT ACCEPTED BY: Original Contract $1221422.45 Change Order #1 $ 7,785.00 New Contract Amount $130,207.45 Rata Garvey mayor-commissioner- Pamela R. Akin City Attorney Approved as to form and correctness) CITY OF CLEARWATER, in PINELLA3S COUNTY, FLORIDA Elizabeth X. Deptula, City Manager Inter-Bay Marine Constr. By: oc_49,- (SEAL) - - - ?- Steve N. Stanford , Pres. Date: 1r-" '-9p T ESSES: L___ __ . ?_/ 6?? R o ended y: Q?L 0- - ,Rl hard J Ba er, P.E. City Engineer ATTEST: Cynthia E. Goudeau, city Clerk I= cmco farm . cox Date: 44 ., f Page 2 continued: Change order #_1 'Project Name Marina Fishing Pier contractor's Name inter-Bay marine constr. UNDERAGES: Item. #2 -- Precast Concrete Piles 250 L.F. @ $61.38 = ($15,345.00) TOTAL UNDERAGES ($15,345.00) ADDITIONAL ITEMS: Item #6 - Construct 9 - 14"x14" Precast 450 L.F. $51.40 = $23,130.00 Concrete Piles TOTAL ADDITIONAL ITEMS = $23,1.30. 00 4 NET UNDERAGES/ADDITIONAL ITEMS = $7,785.00 S •a Item # i Clearwater City Commission Meeting Date: ' - ?? `off C P L Agenda Cover Memorandum SUBJECT: Proposed Land Development Code Amendment - Beach Commercial Parking. (LDCA 95-18) ??II?? I IA IIII.I?NI?II II ?I?Yr?11111 P?IIIil?l?1911 - __ PIY?W??p?ll?llllyllll?l?? RECOMMENDATION/MOTION: Receive Land Development Code Amendment modifying parking restrictions in Beach Commercial districts and refer the ordinance to the City Clerk for advertising for public hearings. ? and that the appropriate officials be authorized to execute some. BACKGROUND: It has been brought to staff's attention by Clearwater Beach businessman John Homer that while two of the three pedestrian-oriented zoning districts in the City (Downtown and North Greenwood) have recently had modifications to parking requirements to either allow changes of use for existing structures to not trigger added parking (Downtown) or eliminated parking requirements entirely (North Greenwood), no similar modification has occurred in the third pedestrian-oriented district (the Beach Commercial district). In order to resolve this issue, staff has prepared the attached Land Development Code amendment which would exempt changes of use for existing buildings from City parking regulations, thus treating the Beach Commercial district like the Downtown (Urban Center) districts. This will allow the shops along Mandalay, etc. to not be required to provide added parking (usually physically impossible) when a use changes from retail to restaurant, for example. Mr. Homer and staff believe that this change will improve the commercial viability of non-retail uses in the beach commercial district. This ordinance will need to be reviewed by the Planning and Zoning Board. Reviewed by: //n Originating Dept: Costs: _S N/A__ Commission Action: Legal b'4 CENTRAL PERMITTING _ Total © Approved Budget _ N/A Purchasing N/A S 0 Approved w/conditions Risk Mgmt. N/A - User Dept-, Current Fiscal Yr. © Denied N CIS Continued to: ACM L- Funding Source: CRT N/A 13 Capitol Imp. Advertised: C1 operating Attachments: Date: 17 Other DRAFT ORDINANCE ti K Paper: ® d Not Require Submitted by: Affected Parties U Notified Appropriation Code: !' None ® Not Required City anagcr t.«1 Printed on recycled paper QRDINANCE_No. AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE LAND DEVELOPMENT CODE; AMENDING SECTION 40.367, CODE OF ORDINANCES, TO ESTABLISH NEW PARKING REQUIREMENTS FOR THE BEACH COMMERCIAL ZONING DISTRICT; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 40.367, Code of Ordinances, is amended to read: Sec. 40.367. Dimensional and numerical development requirements. The following dimensional and numerical development requirements shall apply to development within beach commercial districts: (5) Offstreet parking: (a) Retail sales, restaurants, alcoholic beverage sales, commercial recreation/entertainment and personal service uses may reduce the otherwise required number of parking spaces by 50 percent. Lb) If abuilding existing on (effective date-of tlris ordinance l, 1995 is conforming or lawfully nonconforming with respect to parking-no additional parking shall be reaguired for anv change of use associated with such building= e i n 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan, Section . This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Rita Garvey Mayor-Commissioner Approved as to form and legal sufficiency: Pamela Akin City Attorney 14 2 1l Attest: Cynthia E. Goudeau City Clerk o I ?? Item #1 a Clearwater City Commission Heating Date: CC CS Agenda Cover Memorandum a - - - . 7, 7. f_S SUBJECT: Land Development Code amendment increasing the allowable heightfor fences which enclose swimming pools and are located in waterfront or street right of way, setback areas. (LDCA 95.16) RECOMMENDATIONIMOTION: Receive proposed code amendment and refer to City Clerk for advertisement for public hearing. ? and that the appropriate officials be authorized to execute same. BACKGROUND: Presently, fences which enclose swimming pools and are located in waterfront or street right of way setback areas are allowed to a maximum height of 42 inches. Insurance industry standards, however, require that fences around swimming pools be four feet high. This has caused the filing of variance applications to allow an additional six inches of height. The Development Code Adjustment Board has routinely approved these variance requests and, on July 13, the Board recommended to staff that the ordinance be redrafted to allow the additional six inches of height as matter of right. The attached ordinance was prepared in response to the Board's recommendation. Reviewed by: f 0- Originating Dept: Costs- S NIA Coamission Action: LegaE Budget N/ CENTRAL HITTING Total ? Approved Purchasing MIA '57 % 13 Approved tt/conditions Risk Mgmt. NIA T User Rapt: Current FiscsL Yr. ? Denied Cis N A ? Continued to: ACM Funding source: other NIA ? Capital Imp. Advertised: 13 Operating Attachments: t?"1 Date: Paper: ? other DRAFT ORDINANCE NO. 5908-95 ® Not Required Submitted by: Affected Parties ? None ? Notified Appropriation Coda: City nagdr ® Not Required 410.0 Printed on recycled paper ORDINANCE NO. 5908-95- AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE LAND DEVELOPMENT CODE: AMENDING/CREATING SECTIONS 42.26(6), CODE OF ORDINANCES, TO ALLOW FENCES ENCLOSING SWIMMING POOLS UP TO FOUR FEET HIGH WITHIN WATERFRONT SETBACK AREAS AND STREET RIGHT-OF-WAY SETBACK AREAS; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 42.26(6), Code of Ordinances, is amended to read,, Sec. 42.26. Fences and walls. (6) Height. Fence and wall heights shall be measured from existing, or natural, grade and, except as may otherwise be provided in subsection (9) of this section, shall be in accord with the following: (a) Fences and walls shall not be permitted on any waterfront property within the structural setback area adjoining the water, whether such setback is measured from mean high water, the coastal construction control line or the rear property line. However, nonopaque fences located within ten feet of the edge of any swimming pool shall be permitted to a maximum height of four feet 4 -inehes. (b) Fences and walls shall be permitted to a maximum height of 30 inches within a structural setback area from a street right-of-way where the property is addressed from such right-of-way. However, nonopaque fences located within ten feet of the edge of any swimming pool shall be permitted to a maximum height of four feet 42-i Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED A Approved as to form and legal suf 'i ci ency: Y,J- ??/ ame a Akin City Attorney CITY OF CLEARWATER, FLORIDA By: i a arvey MayorCommissioner Attest: yn is ou eau City Clerk f DATE r• ft5 ' AGENDA ITT #-43- I . ?m F;3 0 IV% f tem t! ` Clearwater City Commission Meeting Date: 09/Q7/95 ?A EA `a r7 Agenda Cover Memorandum Y3 SUBJECT: PURCHASE OF FURNITURE FOR MUNICIPAL SERVICES COMPLEX RECOMMENDATION/MOTION: Award contract for the furnishing and installation of office furniture and miscellaneous equipment to Wilkerson Sassman, Inc., Tampa, FL, in the amount of $1,013,674.79; Wagner Office Furniture, Inc., Tampa, FL, in the amount of $108,960.14; CDS, Inc., Orlando, FL, in the amount of $51,977.40; and the Beaux-Arts Group, Inc., Tampa, FL, in the amount of $15,437.00, for a total expenditure of $1,190,049.33, in accordance with Code section 2.564 (1)(d) other governmental contract and allow for an estimated contingency of $25,387.67 for shop drawings and modifications to fit building space upon installation. 0 and that the apprepriete officials be authorized to execute same. BACKGROUND: On June 16, 1994, the City Commission approved the Municipal Services Complex Project budget which included a furniture element within the total project funds of $700,000 for the Municipal Services Building and $500,000 for the Police Headquarters Building and $10,059.11 for furniture items originally budgeted in the construction budget. $89,000 for furniture funded separately for the Emergency Operations center is in the General Fund budget. (see Chart "A".) It had been determined from the outset of the project that the minimization of required building area would be accomplished by incorporating an "open-space office" floor plan utilizing modular, uniform, work--station furniture, and with only the necessary individually-enclosed offices. The buildings have been designed and constructed in that manner with 226 open-space work stations and 27 enclosed offices in the Municipal Services Building, and with 131 open-space work stations and 38 enclosed offices in the Police Headquarters. The City used the State Contract pricing for qualified contractors of modular furniture and office equipment to award these contracts. Manufacturers of modular office furniture, who already were on the State Contract, were invited to compete in a pricing exercise that incorporated volume discounts, installation charges, and payment considerations. A team of City staff, anterior design consultant, and project architect visited typical installations of four chosen manufacturers who best met our design and price considerations. The in-use performance of the furniture was examined in working sites where the furniture had been installed in the configuration required for the majority of work stations and offices in the City. Reviewed icy: Originating D t: Costs S 1,215,437.00 Commission Action: Legal N/A _ Cit Man r Total ? Approved Budget Purchasing y © Approved w/conditions Risk Mgmt. _ N/A _ Current Fiscat Yr. ? Denied cis N )A User Dept: ? Continued to: ACM Funding Source: Other 0 Capital imp. ? operating Advertisedz ? Other Attachments: Date: - Project Brrdget Paper: 0 Not Required Furniture specifications Submitted by: Affected Parties Appropriation Code• - Brochure for new offices -- ?. 0 Notified 315-94602, 344-94602, 315- p None ? Not Required 91115 Cit an, r .. 2 - The awards recommended herein are all for the lowest cost that met the City's requirements for design and function. The chosen contractor and the material they are to supply are as follows. A tabulation of all awards is attached. Funding is available for these contracts in projects 315-94602 and 344--94602, Municipal Services/Public Safety Complex and also 315-91115, Emergency Operations Center. CHART "A" OFFICE FURNITURE BUDGET ITEMS Low-Bidder Material--Installed costs Wilkerson-Sassman Work Stations, Seating, Files, Coat Hooks, Trash Cans, Signs $1,013,674.79 Wagner Communications Work Stations, Kinetics Tables 108,960.14 CDS Chairs, Public Seating, Trash Cans 51,977.40 TOTAL $1,174,612.33 APPROVED BUDGET $1,200,000.00 AVAILABLE FOR CONTINGENCY $ 25,387.67 FURNITURE FUNDED SEPARATELY Emergency Operations Center Beaux Arts Various Style Chairs $15,437.00 *Wagner Breakroom Table 197.24 *CDS Dorsal Chairs (54) 4,870.80 *Sierra Products Folding Beds 382.14 TOTAL $20,887.18 APPROVED BUDGET $89,000.00 AVAILABLE FOR PURCHASES $68,112.82 FURNITURE ITEMS ORIGINALLY BUDGETED AS MILLWORK-CABINETRY *Wilkerson--Sassman CE104 Reception Stations $2,113.33 AC110 Police-BP Glass 5,783.81 AC210 Central Permit Greeter 2,161.97 (To be paid from millwork budget of construction contract.) 1* not part of this purchase approval. ATTA CARTEY. r BrUlect-Bu d UJ As Proposed in Agenda Item of June 16, 1994 As Adopted by Commission on June 16, 1994 70,000 GSF office 70,000 GSF office building at S721sf 55,040,000 building at $651st 54,550,000 Upgrade Mechanical 475,000 Upgrade Mechanical 475,000 5% Contingency 275,400 5% Contingency 251,250 49r. Cost Escalation 235.000 4 ro Cost Escalation _ 201.000 Total Office Bldg. $6,025,000 Total Office Bldg. $5,477,250 77,000 GSF Police 77,000 GSF Police building at S901sf $6,930,000 building at S831sf S6,391,ODD 6,000 GSF Common 6,000 GSF Common Space at S40/sf 240,000 Space at S40/0 240,000 5% Contingency 358,500 5% Contingency 331,550 4% Cost Escalation 28&BDD 4% Cost Escalation 265.240 Total Police Bldg. 57,815,300 Total Police Bldg. $7,227,790 500-car garage 500-car garage at S5,000/car 52,500,000 at 35,ODO/car 52,500,000 5% contingency 125,0DO 5% contingency 125,000 4% cost escalation __100.040 4% cost escalation 1QQ.M Total Garage $2,725,000 Total Garage $2,725,000 Demolish Existing Demolish Existing Police Building S 250,000. Police Building S 250,000 Renovate Existing Renovate Existing City Hall Bldg. S 500,000 City Hall Bldg. S 500,000 TOTAL CONSTRUCTION COSTS: TOTAL CONSTRUCTION COSTS: • $17,315,300 $16,180,400 (includes all contractor fees) (includes nit contractor fees) Qshr,LProioct_Coscs-not-Part of_Guar-nteed-Maximum Price New Furniture New Fumiture Office Building S 700,000 Office Building S 700,ODO New Furniture New Furniture r Police Building 500,000 Police Building 500,ODO TesmArispections 2D0,0D0 Tests/Inspections 200,000 Utilities 120,000 Utilities 120,000 Landscape (city) 100,000 Landscape (city) 1DD,000 Moving Costs Moving Costs Office Building 90,000 Office Building 90,000 Moving Costs Moving Costs Police Building 60,040 Police Building 60,000 Architects Fees J.880,n Architects Fees 1,,5Q0.000 Total Other Costs 3,650,000 Total Other Costs 3,270,000 I Total Project Costs S24,965,300 Tot-,J Project Costs $19,450,99 E 4 ? H . 1 ? . QS ? 9 t 1 '7 A i,1f rk A1?ESOC. SPA?Ii L7gm IaN A 1 F3 Pwpa- 1 0-.99 p'R X 7:a2 W l t k err aom umw.mmm a 1 ky fs 0U i S T I. "Q?'AL QSS?f P?7 .. 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I• ' . .._ 4..•_+...• 1 I„ r1+• I_?. r ..rrr..••. ...` , .. .. n ...._ ..... . • 2 PANIa AT # '.X24"• ,_ L P 4 WERE " ,$108,., C . ` 621M'o .. Q 0 2 Q ,¢180.8 $130.6 rw i ?e??, PQ EKED 4a X 3$ .. ?_.._ _ . .. 163.@0 • _ ?a3Q7'.R0 yaw n ? 4s;?_ ' 1-19 So t w i? 1 U.M. 1 0, 96 09 : 1?.AM *AMSOC, SPACE MMI92ON AWO- 1 0-90 F'R Y 7 s G?,C W 1 1 k lor s on ?a r?lan a 1 la e TOT4 T.4 L r 1 , .. _ .., _. » ? P?IN?L POUV RED X40" X OW §204.29 0 8U F C 4$? "„?C +4' .......r .. ?.....?$r?p. STd. 4. 1 ,C,INS 36" X 24" .. 1 BKOUriF VU 24" tX 4" .. _ ... M . S50•40 5 5 1 1 ALD.T Y l ..........._...... . ,30.9.85 MOL. 1 lk D ETq?.B1 2 5126 t pIESTAL. FILE CON RTI R$. .. _ , _$4,,' 9 1 3 0 N 9-TOR 4444 44"H _, _... 388.6 1 3 §.TMgC !NE CON FCTOR 40"H 59.56 ?fl . ! 3 TQP CAPO 2-WAY ., _ ....,. ?? e 1 3 RACE 1.?..'S4 ... ... 1S. 3 2. .,_. Z TO CAps s" _ ......_.... . , ".61 9.42 ,? _ .. _ t 2 TQP CA?'$ 60" ....... _ , , ... r..._ .., , $0.04 ..... .40 $5.63 M.26 .Z- ,-l.,....jWffftAL QMP TAR C..- 48 1L1?., A6.03 , ... _ 0013 O N-8 CAF? 38 X 14 sup-?, TPROO PTATQ s e 13 PANEL N!p 40'?X?.?" , . .. , _ _.._? . _ 410 .4Q. S1.4i4, q 1._` P 6 NIP 40" X 36" I. 1 .e6 9 2 a PAIL PaERF- 40" X 244- . _ . ?...?, 13.9482 ... 37.;8o2 6 PAt LP9MRg 40"439" 1 ,.4, ?_ . s21 .66 IONVOKSURF.,NCE 24" X 24"'.- 321 e S?,NL.' X24" ?..._..__._.... .L1as4 .02 10 G It?p CONN6,cTOFJ 40.. 4 TOP,C P8 t-WgY W 1011H Vj fiik?-AWYL Y s3 AM ... . 52 I. . ,?4 T4CL B a R.14 _.,...?,0. A 7JCQQNMOTCH WAY ,10 TOP OAPs,... ...... ... .. X81 ... fan, a i p20 P' OT 1 it ! 1 09. 3 0. 96 09 t 17AM *AAEJCC. MPACZ OEM XON Office Fumlture, Ind. i ' Hawo?M Sy ms PumMurn Corxf Ad-o t"A.. CLEARWATER POUCE DEPARTMENT COUNUNCA"ONS - 911 STATE OF FONDA #42&00f-95-,/ Ust $194,632.00 Less 63,11 Dimunt 71,799.75 Installation 2% of List $75,692.39 *FOB Destination * Allow 6 to 8 weeks for delhvry i . d?iu??muoro.ooa P06 f c A r ...,mow r ._. - _...._.._.....?_...-.?...?.--^,,._.......?...?...«.........-...--?.?.,.- -?.?.-.-,....?.......,...?......?..._...-?.?. - ?.._`..?.....?."""" t' 1 OB. 1 ?. 96 09 1 7AM *%AMSICC. SPACE DRO XON P0a SbNII tiY: a- 0-S3 i 8:4erM -+ 210UM# 2/ d 1 Ure, Inc. 1 lllorf da state Contract ON951.232 VUc*-ics Tables 1. Tables $77,663.00 Rtes Sato Discount 59.91% 46.527.90 3l.,1.35.10 Installation 21329.89. Total $33,964.99 *Allow $ to 10 week Far Delivery I? t.. aPaCr DRISXQN `FYI' dy; U- H-88 + R3??eM i , :.'-" +? Fixis NAMI POLICIMgry LIST$ 07-27-1995 IiLE TITLE] POLTC3 CLSARWATBR - TAMS 15x04:14 # Mfg Qty Part ? Description / options unit, Brton4ad rr rr.r RMS.4 ••lrwrrnrwrtM.rs wwrrs.nrr rr.•.w.p rMd.rrwar wr•rAr•w Rr...1•+r r»rsr•.Rrr.-.w. w,••r•F+?w?.il .•r+R1,?rs ir•wwr S m 45TC-3060- 500 'SA=rRKTAMMZ*T BASE 492.00 a440,00 MO, 30K X 60w Tool 1 FS/ / t .176 J 3 wrwrw.w.r•w?.rwrwwr rr..Mr•rw w.?w WrYrr rw.rr Mrw rrrn. •.rww.•.If.?R4Mrwwrr.r wwrwrw rw wiw..•.•• y?rr+?.Rrrnw*/rw 2 SCm 4STC-3672-r 500 TA8L8, MMANOLB,T MWE 847. Q0 169440 jam ' 36" X 720 . w T 2 F4/1 F6/1 r•wr...rr?•.w•4lr7Yrrrwwr.yrr..r•.r AwrwY•wr.gir M,Aw+rw•MrwwrMw.?I.wA?.Mrrwrrw..r••. ?Irr?.Irrw. •?Mrr..Arwri.. 3 1 45DC-4812 ; $00 TM=rRZC1rANGWFTT RASE 1863.00 1863.00 GdSOr 48" X 1440 T-3 ?4/1 wwMlrwrwr M.rt•.Wr...rw.rrrr?.r...r.rrr rrr'rr.Mrr wirrwrw r.?Mw.?wMWrrrrrrwglMwrr••irV r rrw?rrr?wr Af..•r 4 M 37 45TC-3072- $00 TAWBi$RCT1WGWoT DUE 581..00 21497.00 30" X 72" ? T-4 F4/21 ? F5l16 ? ? +.r?rwwr?»•...w rr.wwruw Krwrr.w rr.rrwr.rr-.w.•,rrrr rRwwwrwwrw•+•..+wirrrr.+r rwww?.wwwr h.r r wrw.w•sr+wrwr 5 Sap 6 SVN1w3060- COMROM WORX BDWAM-190 MOD 705.00 4230400 1 30" X 60" w END PNL SUPPORTSD TIT 96/4 ?r,.rr.rry'+rrr??.?.wrrr?wry.?.wY»rw+.rMlrrrrsw r.dnw,M.*w/..w wr r?ww.nr Mw...ww.rr}.r rrrr..?wr•?r?wr rwrrrrwr Hrw 6 NOR 7 ASXRw42-F4 500 Tj3LV.ROUND,X Run 530.00 3710,00 42 x?iCHH6 i T O 1x5%7 rr www.y ?y?. y.,,.rrr.4r.yr,rr.»rrrrwr.+wr•wwrrrrr rrr wr+w.wwwar•r rwWrrwrrrr..ryarrrr•.w r.wrr ww•+. y. r•rrr 7 MR 1 45DC-4810- 5DO TAKRPRUCTAMOUrTT BABL 1784.00 1764.00 C4SO, 48^ x 120" T-10 F6/l -rrwr rw...sr!•rwr.q Wwtwrl•?RWr+wr.wl.?AMr?1w?/rwrrrwrwwWp.Mwf?wrrw rrwrr•M?rrrwrrw A,gM.lRr wrw Mr?,wrwn $ R'A? 4 452C=4296- .300 '1'AA?A r RRtI'?'A1+?CiLA ??1'. BMA 1073.00 ? 4292.00 &... X480 42" X 960 _ r T-15 Fb/4? •rrrwr....yrrwwwwrrt rw Mf.rr.rr....wrw..a,•rrr?rM.rrr•r.rwrwr..rw+.w.rw?rrrrwwrrwr...•w Rr+rr rr.wwrrr..w 9 Hax 1 45XQr3636r 500 TJ1M$ VQUAMX BASE 436.00 436.00 P4601. 36" It 36" »wrrwrw•....rayr..M rrr rwr rrr.•.ww.ilyrr wrr.rrrvr•rN4wr rrwr wwwrwrRwrrwr.rrnM.rrr ww/M..i •wwrr rrwrr -Adk- zoo Qau#j)a )(Bode (2-76.0b 070Lr O `1 = 1C QB. 1.0. 96 ?9 t 1 7AM mAMMOC.MPACE DESIGN FXjB JU I POLYCBBL.B1F LXOT$ 07.21-1993 plLB TITLB t VOUCH CLWWATBR TABLBS X5 i MV f Mfg Qty Pant pa4cription f options unit $xtended .w.??RwM:rr..N?rwrlNrrl?..1??w.+??.rrr#rrw Maw ?F/??r r,?r1N??1 ?lYrrr?w?Irrr?1??N.IM.d??.? ?w11P ?'??nlr?r?A11`MY T4t??.R 1 List r `rl ?0 ?b • Q0 s i i r 0 8. 1 0. e r, 70¦Rloommu- S , 1] 1 : ?9..! 17?M ?4AdeatOC. IN 1°`ACE 0Eat IoN U- S-W ; 5:48 i ti •P12 22324MO $/ tl r, TXLE MAMRI CITYTHLS.SIF LIBT$ 07-27-1995 FxLE TITLE: CITY CLEMNATIPA r TABLUS 06-05 15110:40 # Mtg Qty Part Deaarip ivn / options unit Extended wwr ?rrwr rww.w/?rrw?r..+rwwryrrww?+w Mrwrwwrwwrr..rr r-rw wlywswww rM?r-r wrwwwrr.+wwrMrrwrwti 1 ROK 2 45TCw3672- 500 TASLS,RRCTANG7aErT $ABS 047.00 1694.00 C4S0, 36" X 72" Tr2 V112 r?rwrwrrrrw rrw.+rwrwrw.+r?wr.yw wwrrr rr?+yww r.wrrr rYr -rrr wrrr rt.r wrwM+rrw Mwrr*.rww...rw rwp. 2 EM 6 45TC-3072- 500 TABLEIRACTANGLE#T BASE 581000 3486.00 AM, 30" X 72" Two F2/2 F3/4 i w---r?.?r.?.w?..r4r.?.?w?.rw•+w rrrrrr?+w rwr?...rrrrwrrrw?rw-rrw.rM.wwwrwrwwrk.rw.r?wrrrrwwrwrwwr.?wwr 3 EGX 4 y4y5XR-42-F4 500 TASL$# $OUWA,X SASE 530.00 2120.00 Tr8 so3 4 42 INCHES w r Mwaw w rr wrrrrrrrM-rrr+.w Wwrwrrrwww-r--rw..rr w-.-rw-rrw--rrr-w-rr 4 BAK 2 MC-•4810- 500 ' ANLk?,RBp3'A?NGLB?TT BASE 17$4.00 3560.00 Goa/0, 486 X 120" T?-10 F2/2 w.w r•rr.,.. W ws.rrr r?..... ?.r r--rrr.wrll/A.r?.rtwrrw..?rrwf.rrrr}?Yr_r.+r wrrrNwrrw_. I?Ir+/wwrlti +/rArwq?rrr?w?w.+r 5 SAK 4 46MA-3030- 601 TAL MOMWoRAdIUS CORNER 194.00 776.00 F, 30" X 300 T-13157 F114 rrYwrr.rr?w.n...w.?n.??.,,wrw?wrr-r.-.----frrrw+rw?r++r ?rwrarrr+N rrwrw?.+rw.i h.wrrww.r ?w ?lwr rwtirwN.rwwrwrM 6 RM 7 45TC-4296- 500 TABOtRHCTANGLg,T BASE 885,00 6195.00 8460, 42" X 96" T-19 Fl/LrV2/2 F3/4 ray rrwrrw-wwMr Yrrrwwww-rrrrrrrr.?.w-.+wwrrr-rrrrq.wrw?nr-rr-rlr..rrrwrw-wwwrrwwarwYwwrrrr 7 EAZ 8 45XC-3036- 500 TAELH4RECTAXGLX',x EASE 401.00 3208.00 k480, 304 K 36h T-18 F2/2 1. w....+wr.r wwrr.yrrrww ws? wwtirrrwwrrrww....rrrwwrr.?.r..w...rw rw rw wr r..w q....rrw rrrw.+.r-r rMr M?hwwwr S w a KWT-36,, WIRE MUGMT,450 STATIrLIP TAL 30.00 240.00 3611 T-18 7x/2 F3/6 w?+r¦.rwrwrrw.rrrwwrwrr wr.wwrrw w?rrrgwwwwrwr-wrwrr?+wwrwrwww...rwrrwr...-.rwrrWMre.rwr,rwrw 9 BAX 30 4500-1840- 504 TA33LR,RXCTANGLE,C BASH 458.00 13740.00 A480, Is" X 48" T-20 F1/30 I r?+.r-.rrrrr•rw?rrwrrrr+-rr+rr.r.+rwrrwwl?M??aw??wwrwrrrwr.wrr?.?.rr.wrrWw.wr.+rsrtirwrw-wwrtiar?...rrrrM?r f' C?9. 1 t7. 96 09 2_1...71tiM 'KAMMOC. APACE DEW IGZJ St]V1 kSi: O` fiJ'GD t>??t7t'Ai r 4nc+??? w FZLB NAMAt GSTXT8+8.SZF 7G?RT$ 07-27-1995 FILE TITLEt CITY CLF,ARWATBR w TABLES 05-03 15s10t43 Mfg Qty part # Description ? Options Unit extended rtiMly}rtirr?wrw+wrrr wrr?..rw+?rrw?AA rf Mrw Yr ww+rrrrrn+.wr wrrrwwwwMY.+rww..wwww rwrr r?MRMyww??r Totalu t List $35427.00 U i 8-1 1-1995 10:52AM FROM ASD, I NC. 813 226 0141 IMM.' 8111 81hakerby To: A&D - XaA KISHR Date; 8/10195 rime; 06;03:ao P.1 Pap. 1 or2 CLIP 535 Ma Jess Road, Orlando Flonda 32839 Date: 819195 quantities revised 8110192 Number of pages: 2 Chu ode To: KIM KAISER Company ASO Phone: 813-223-2293 Pax phone: 813-223.2433 From: Lea Slackerby Phone, 407-858.0406 Fax phone., 407-655-8079 ao: LYNN ELLIOTT Manufacturer KI Project Name: CITY OF CLEARWATER, CITY OFFICE BLDG, AND POLICE DEPT., EXTERIOR LOBBIES • Prices are NET DELIVERED AS PER THE TERMS OF THE STATE INSTITUTIONAL CONTRACT N420-490-93.1 and will be valid through 12131195. • Issue your order and a copy of this quote to Commercial Design Services, attn: Chris Ellis, 813-886-0580, tax 613-884-6200. CITY OF FICE BUILD [ NC4 EX TERIOR LOBBY nIfty 5 le Item# Descrl tlon SEach $Total F LEr-3 PROMENADE MODULAR SEATING 4 PLACE UNIT, EMBEDDED BASE 5679,36 PRM-SEAT 4 UNITS Q 5151.96 607.64 PRM- EBASE 2 UNITS @ $51.04 102.08 10 PRM- 1636TR LF•6 PROMENADE TRASH RECEPTACLE, 16"D X 35"H 324.80 3248.00 SUBTOTAL CITY OFFICE BLDG 8927.36 INSTALLATION PER CONTRACT 6) 803.46 TOTAL CITY OFFICE BLDG. 9730.82 1? f B-11-199S 10:S241 FRQH ASD. INC. 813 226 0141 From: Hill ISlackarby To: ASD • KIM KISER DWe: WlW9a Tuna: 08:54;47 12t%l If`_c ricDT cYTGRIaR 1_dRQV P. 2 Page 2 of 2 4uanti Style Item# Descri on SEach Vota1 4 LF-3 PROMENADE MODULAR SEATING 4 PLACE UNIT, EMBEDDED BASE 2639,68 PRMSEAT 4 UNITS $151,96 607.84 PRM- ERASE 2 UNITS $51,04 102.08 6 PRM- 1636TR LF-6 PROMENADE TRASH RECEPTACLE, 16"D X 36"H 324.83 1948.80 SUBTOTAL POLICE DEPT. 4768,48 INSTALLATION PER CONTRACT 0% 430.96 TOTAL POLICE DEPT. 5219.44 All prices above based on standard finishes. 00. 10. 96 09: 17AM *A9190C. MPACE DESMar; P 2 1 CDP 535 Ma Joss Road Orlando Florida 32839 Quote To: KIM KAISER Company „ASO Phone; 613-223.2293 Fax phone: 813-223-2433 Date: 819!95 Number of pages; 2 From; Lea Blackerby Phone: 407-858-0406 Fax phone; 407-855-8079 cc: LYNN ELLIOTT • Manufacturer KI • Project Name: CITY OF CLEARWATER, CfTY OFFICE BLDG. AND POLICE DEPT. • Prices are NET DELIVERED AS PER THE TERMS OF THE STATE INSTITUTIONAL CONTRACT #420-490-93.1 and W11 be valid through-12131t95 Issue your order and a coot' of this quote.lo Comrnprclal Design Services, attn, Chris Ellis, 813-886-0580, fax 8'13-8846200. This is a revision of our quote dared 7/, 8196. CITY OF FICE BUILDI NG Quantity M le [tem#i Descr! o8 $Each $Total 76 DLr JNAL C-9 DORSAL, ARMLESS STACKING CHAIR, NO UPHOLSTERY 90.20 6314,00 1 LF-1 PROMENADE MODULAR SEATING 4 PLACE UNIT, FREESTANDING: 766.76 PRM-SEAT 4• UNITS $181.96 667,64 PRM- MBASE 2 UNITS ? $79 76' 158,92 x • LF'-2 PROMEEWE MODULAR SEATING 3 PLAC£ UNIT, FREESTANDING: 1229.80 PRM ,SE4T 3 UNITS S151.1id 455.88 PRM- MBAS? 2 UNI% $79.76 158.92 2 PRM' 163STR LF-4 PROMENADE TRASH RECEPTACLE, 1 B-n X 36'H $24.80 649.60 4 PRM- 2028APR LF-5 PROMENADE PLANTER, 20"D X 28"H 286.52 1146.06 k I f M Y i? E OB. 1 0. 95 09 : 1'7,AM %"AS190C. IS PAOR DEW XON 1'22 From: altt Oiaakerby To: ASn -KIM RISER pall: tkluv? INnw: io:ar:o. I ?u4 . ?? ? "'"•'°?'• QUaAtI Style Item## Description $Each Votel SUBTOTAL C17Y OFFICE 8LOG 10108.44 INSTALLATION PER CONTRACT 9% x09.49 TOTAL. CITY OI=FICE BLDG. 11,0 14.93 POLICE DEPT. Quantity style itom# Description SBuch 6Total 6 LF-1 PROMENADE MODULAR SEATING 4 PLACE UNIT, FREESTANDING; 4600.56 PRM-SEAT 4 UNITS $151.98 607.84 PRM- MBASEr 2 UNITS $79.76 15B.92 4 PRM- 163M LF-4 PROMENADE TRASH REGFPTACI-8, 16"D X 36H 324.80 1299.20 4 PRM- 2028APR LF-5 PROMENADE PLANTER, 20"D X 28"H 286.52 1146.013 218 DL-INAL C•9 DORSAL ARMLESS STACKING CHAIR, NO UPHOLSTERY 90.20 19663.60 12 DR R'RLi_ C•19 DORSAL. TABLET ARMCHAIRS, RIGHT 935.30 1623.60 SUBTOTAL POLICE DEPT. 28333.04 INSTALLATION PER CONTRACT 9% 2649.97 TOTAL POLICE DEPT. 34 883.01 All prices above based on standard finishes. ^4 N rr Lj • CLEARWATER CITY COMMISSION Agenda Cover Memorandum 1 em C-' Meeting Date SUBJECT: PARKING STRUCTURE FEASIBILITY STUDY RECOMMENDATION/ MOTION: Approve the City Staff ranking of RFP respondents and direct staff to negotiate a contract with Kimley-Horn and Associates to study the beach and downtown parking issues, M and that the appropriate officials be authorized to execute same. BACKGROUND: Based on direction from the city commission at the Beach Topics Summary Meeting, the City Engineer formed a Parking Feasibility committee consisting of Scott Shuford, Director of Central Permitting; Tracey Bruch, Parking Facilities Manager; Carole Ciokiewicz, Special Assistant to the City Manager; Jay Ravins, Controller, Finance Department; and himself. The written and verbal ranking was based on the parameters as set forth in the Request for Proposal. They were technical ability, fullness of resources, experience, prior parking needs/feasibility studies and availability. The four respondents were ranked in the subsequent hierarchial order: (1) Kimley--Horn ,-and Associates, Inc.; (2) Wilbur Smith Associates; (3) Walker & Associates; (4) Rich and Associates, Inc. Although staff believes we possess the ability to perform a limited scope parking analysis, we strongly recommend selecting a consultant for this large task. This is due to the fact that - -Staff has limited time to solely devote to a project of this magnitude and importance, -staff is familiar with Clearwater Beach and its characteristics, but lacks a comparative history of parking facility successes and failures utilized in other beach/resort areas, -Staff does not possess an algorithm or spread sheet model to analyze various parking scenarios given the alternate beach redevelopment plans before the Commission, -A "third party" consultant will be able to objectively analyze data and build consensus among interested parties, -A third party will lend this same objectivity and validity to the study should a revenue or general obligation bond be sought. Reviewed Dy?? Legal Budget .J Purchasing_ NIA Risk mgmt.NIA 15 N A ACM ENG. OTHER - Sutxnf Submitted by city Ma?erJ Ori9iru3ti ,9 DeF?1?. Engineering /' C User Dept. / Engineering Advertised: Date: Paper; Not required X Affected parties notified Not required Casts: N/ (Current FY) Funding Source: Capt. Irnp. Operating Coamission Action Approved Approved w/conditions Denied Cont'd to other Appropriation Cade(s) Attachments: None ronkrfp.agn r Subject: Parking Structure Feasibility Study Page 2 In addition, staff recommends pursuing a contract for the analysis of the parking of Clearwater'Beach and Downtown. Staff will make available to the consultant .existing counts and data records. Staff is not recommending an exhaustive and all inclusive parking and multi-modal analysis citywide as proposed in Phase 3 of the RFP, due to the extreme cost of such a project. The study will also focus on alternate modes of transportation between these two areas. The study cost shall be negotiated to a fee not to exceed $75,000 and shall be presented to you for approval. A first quarter amendment will be requested to transfer available funds from the unappropriated retained earnings from the parking fund. Clearwater City Commission Agenda Cover Memorandum item # / Meeting Date: ;SUBJECT: HARBORVIEW CENTER PROJECT -- ADDITIONAL FUNDS _?_96_ RECOMMENDATION/MOTION: Approve appropriations for the completion of the Harborview Center consisting of $560,000 for changes in work scope, $300,000 for the completion of a third floor restaurant, and $300,000 for upgrades in selected item quality; for a total amount of $1,160,000, ® and that the appropriate officials be authorized to execute same. BACKGROUND: See attached. Funding will be provided by a third quarter amendment appropriating $700,000 of the unappropriated retained earnings of the General Fund, and a loan from the Central Insurance Fund of $460,000 against future Penny for Pinellas Infrastructure tax collections. Interest at the cash pool rate will be payable annually out of the Penny for Pinellas collections. Reviewed by: originating Dept: Costs: S 1.160.000.00 commission Action: Legal City Manager Total ? Approved jtH Budget Pur hasin S ? Approved w/conditions g c Risk Mgmt. HtA User Dept: Current Fiscal Yr. ? Denied cis N/q ? Continued to: ACM funding Source: other 0 capital Imp. Advertised: ? operating l t Date: 13 other 1) Ha rborview Center Paper., Financial Overview uired 0 Not Re q Submitted by- Affected Parties 1? N d ifi Appropriation Code: ??7? snag CI ty ot e ? Not Required 315-94717-5xxx000-552 ? None 1t1;v1511D Mpg 25, 1995 HARBORVIEW CENTER FINANCIAL OVERVIEW Description Architect FC[5 Contractor Fees Construction Costs Other Costs Phase 1 (Stein Mart) Approved on 04/07/94 $285,000 $160,605 $2,000,000 Change in Scope 1) Phase 1A Approved on 06/14/94 2) Full Coverage of Exterior 110,000 157,000 825,000 100,000 Phase 2 Third Floor Completion First Floor Completion Elevator/Escalator/Entrance 379,000 390,000 4,227,000 Column Removal 12,000 9,000 154,000 Restaurant Shell - First Floor 5,900 4,200 70,500 Restaurant Shell - Third Floor 10,000 7,000 119,000 Establish Catering Kitchen 20,000 7,500 122,500 Finish Restaurant - First Floor 15,000 5,000 80,000 Partial Furnishings, Fixtures and Equipping of Center $196,890 Parking Lot Improvements 25,400 Purchase of Property 1,900,000 TOTAL TO DATE (8131195) $836,900 $740,305 $7,998,000 $2,122,290 FURTHER CONSIDERATIONS Description Architect Contractor Construction Other Casts gees Feey costs Finish Restaurant - Third Floor $27,000 $30,000 $243,000 Scope Change Costs Addt'l Escalator 14,400 8,000 137,600 Scope Change Addt'l 7,500 square feet 17,500 15,000 317,500 Scope Change Addt'l Contingency 4,500 2,500 43,000 Possible Upgrades 15,000 15,000 270,000 Complete Furniture, Fixtures, $299,516 Equipment Purchases TOTAL FURTHEIt CONSIDERATIONS $78,400 $70,500 $1,011,100 HARBORVIEW CENTER - PHASE 1, 1A AND II Budget/Cost Analysis PHASE II /u- q 5 No. Element Budget Bid 1 General Requirements 19,200.00 81,400.00 2 Demolition 79,440.00 95,730.00 3 Structural Steel 253530.00 313,976.00 4 Mechanical 1,249500.00 1,390,621.00 5 Electrical 860,000.00 809,212.00. 6 Escalators & Elevators 235.400.00 326,963.00 7 Escalator & Elevator Pits 16,500.00 20,991.00 8 Glazed Aluminum Curtainwalls 326,630.00 233,366.00 9 Gypsum & Metal Stud Partitions 200270.00 243,909.00 10 Fireproofing 91,800.00 125,984.00 11 Roofing 21,780.00 40,840.00 12 Exterior E.I.F.S. 35,420.00 66,355.00 13 Plumbing 135,500.00 113,950.00 14 Fire Protection 93,500.00 74,830.00 15 Masonry 26,690.00 .41,271.00 16 Stairs 36,960.00 15,757.00 17 Carpentry 14,960.00 15,000.00 18 Miscellaneous Metals 13200.00 34,205.00 19 Interior Doors 39,640.00 74,240.00 20 Ceramic Tiling 43 ,980.00 29,986.00 21 Paver Tiles 40,900.00 60,000.00 ' 22 Interior Ceilings 90,390.00 110,700.00 23 West Colonnade Ceiling 10,900.00 20,000.00 • 24 Carpeting & Vinyl Tile 68,260.00 103,205.00 25 Painting 138,340.00 80,910.00 26 Washroom Accessories 44,910.00 29,958.00 27 Millwork 24,760.00 10,000.00 28 Flagpoles 16,500.00 11,094.00 29 Signage and Graphics 4,400.00 10,000.00 30 Concrete 10,000.00 63,800.00 31 Movable Partitions 187,900,00 167,050.00 32 Railings 30,750.00 58,000.00 33 Termite Control .0- 5,500.00 4,458,300.00 4,878,803.00 Balance (420,503.00) General Conditions (Additional 2 months) (30,000.00) Contingency (50,000.00) TOTAL (500.503,00) Page 1 8/26/95 09/01/95 M 00 RM E ARCS-! I TECT S P. 03 i 3 - f1.. MIE A C i nE4r 1 S I N C 0 P P 0 R A T E 0 Memorandum Date: Friday, September 1, 1996 To: Bill Baker From., H, Dean Rowe, FAIA Re: Harborvlew Center Subject: Updated Calculations of Construction and Project Cost, 1. Total Construction Authorized to dole $8,738,305,00 (Includes contractor fees) . + 164,820 S.F. = $53,00 S.F. 2. Total Project Cost Authorized To date $11 ,697A95,00 Qnoludes jinni. A/E fees, and F.F.&E.) +164,020aF.- $70.97 S.F. I Add Ndhor Conslderotlons - Adds (Includes 04, and A/E Pass) a. Finish Restaurant - Third Floor $300A00.00 + 164,820 S. F. w $1.82 S. F. b. Scope Change Casts Additional Escalators $160;000,00 164,820 S. F. $0.97 S. F. c. Scope Change Costs Additional 7,500 S.F. $360=00 + 164,620 S.F. - $212 S.F. d. Scope Change - Addltlonal contingency S60=0 + 164,820 S.f. a $0.30 S. F. e. Possible Upgrades $300=00 +. 165,620S.F. - $1.82 S.F. Florida C J/01 M 00 MAE ARCH I TECTS P. 02 RONE ARC HRECTS I N C O R P 0 R A T E. 0 i { t Memorandum Harborvlew Center y September j, 1996 Pogo Two f, Complete Fumlture, Fixtures and Equipment Purchases 5299,516- * 164,820 S,F, - S1 X82 SA 4, Total Pro)eO Cost If all Further Consldoratlon Items are added (includes Land, all Fees and F.F.&E, S13,157A11.00 + 161,820 S.F. $79,83 S.F. End of Memo Floddatwhon No, AAC=172 0MdWm §tnrt su1tr 200 Tampa, r<Ip W 81136W4704 09i0i i95 17:03 ROI+E AROiI TECFS I N C O R P O R A T E D Harborview Center Date; F?lday, September 1, 1995 Subject: Possible Upgrades - Budgets 1, Complete Tekommunlcatlon System Inoludlog Hub and Devices Allowance 2, Intrusion Security Allowance 3, Carpet State Purohase Upgrade - 5301000 orASD recommended Upgrade - $60A00 Allowance 4. Wall Flnlsh Upgrades at Upper Pre-function, Grand Lobby, Meeting (break-out) Rooms, and Main Meeting Rooms Allowance 5. Independent HVAC for Adminlstratlon Offices 6, Morque Sign Conduit Stub-out for Future Location 3. HVAC Tracer Panel Controls 7. Dock Levelers (2 manual) at the Loading Dock B, Parking Deck Upgrades 10, Refurblsh and paint existing Trash Compactor 11, Existing Elevator Refurbish 12, Sub-Total Construcllon Cost 13. General Contractor Fees 14, Arch Root/En g Ine or/Interior Design Fees TOTAL POSSIBLE UPGRADES Florida RsCiutraHan No, AAC432172 Ica IvM on ptrwrt ?ulh 2DO Tampa, FWdn 336ON704 P. G4 3100,000 S 16A00 $60A00 S50= S M000 $2,000 810,600 $8,000 $10,000 $3,000 $3,500 $270= $16,000 $16.000 $300,000 s E ria Clearwater City Commission Agenda Cover Memorandum C ,t :a Item # Meeting Date: _ 09107,95 SUBJECT: PHASE II PURCHASE OF FURNITURE, FIXTURES & EQUIPMENT (FF&E) FOR HARBORVIEW CENTER RECOMMENDATION/MOTION: Approve $299,516.00 for furniture, fixtures & equipment expenses for Phase II for the Harborview Convention Center. S and that the appropriate officials be authorized to execute same. BACKGROUND: On February 27, 1995, the City Commission approved $196,890 for the purchase of Phase I FF&E expenses requested by Globe Facility Services, Inc., for the Harborview Center. That approval represented approximately half of the total FF&E needs. The following is the last of items that Globe Facility services requests be purchased in the Phase II FF&E budget. ITEM QTY. COST ESTIMATE 1. Table, Exhibit, Wood 200 $ 82.38 $16,476.00 2. Table Carriers 20 $ 200.00 $ 4,000.00 3. Carriers/Pipe & Drape 8 $ 300.00 $ 2,400.00 4. Control Ropes 10 $ 175.00 $ 1,750.00 5. overhead Projectors 3 $ 350.00 $ 1,050.00 6. Projector Carts 3 $ 150.00 $ 750.00 7. Lecterns 3 $ 500.00 $ 1,500.00 8. TV with VCR 4 $ 500.00 $ 21000.00 9. TV Stands 5 $ 150.00 $ 750.00 10. Internal Sound System 1 $40,000.00 $40,000.00 11. Remote Microphones 2 $ 2,800.00 $ 5,600.00 12. Computers 8 $ 3,250.00 $26,000.00 Reviewed by: originating Dept: Costs: % 229.516.00 Commission Action: Legal City Manager Total C Approved Budget Purchasin jkE $ © Approved w/conditions g Risk Mgmt. N?LA User Dept: Current fiscal Yr. C Denied cis NIA ACH Funding source: 11 Continued to: other 0 Capital Imp. Advertised: © operating Attachments: Date: 0 Other Paper: 0 Not Re uired 5uiaaitted by: q Affected Parties Appropriation Code: None © Notified 315.94734.564000-19 ff 0 Not Required Cit HAna - 2 - 13. Software/Inst. 8 $ 0.00 $ 0.00 14. Printer 1 $ 1,200.00 $ 1,200.00 15. Fax 1 $ 400.00 $ 400.00 16. Copier 1 $ LEASE $ 0.00 17. Forklift 1 $10,000.00 $10,000.00 1B. Vacuum Cleaners 4 $ 300.00 $ 1,200.00 19. Billy Goat 1 $ 350.00 $ 350.00 20. Pickup Truck 1 $10,000.00 $10,000,00 21. Dollies 4 $ 200.00 $ 800.00 22. Hand Trucks 2 $ 150.00 $ 300.00 23. ADA Hearing Asst. 6 $ 200.00 $ 1,200.00 24. Refrigerator 1 $ 400.00 $ 400.00 25. Microwave 1 $ 300.00 $ 300.00 26. Time Clock 1 $ 1,200.00 $ 1,200.00 27. Regulation System 1 $ 600.00 $ 600.00 28. Misc. Tools $ 5,000.00 29. Drop Cords 100 $ 20.00 $ 21000.00 30. Quad Boxes 25 $ 10.00 $ 250.00 31. Plants Artificial 30 $ 100.00 $ 3,000.00 32. Trash Cans Int. 30 $ 75.00 $ 21250.00 33. Trash Cans Ext. 8 $ 150.00 $ 11200.00 34. Table Skirts w/Logo 12 $ 150.00 $ 11800.00 35. Table Skirts, Exhibit 300 $ 25.00 $ 71500.00 36. Booth Carpet, Rental 200 $ 300.00 $ 6,000.00 37. Carpet Seam Iron 2 $ 25.00 $ 50.00 38. Carpet Tape 0 $ 0.00 $ 0.00 39. Exhibit Trash Cans 200 $ 15.00 $ 31000.00 40. Follow Spots 2 $ 6,000.00 $12,000.00 41. Light Trees 2 $ 500.00 $ 11000.00 42. Lights & Fixtures 10 $ 500.00 $ 5,000.00 43. Tables, Plastic 10 $ 50.00 $ 500.00 44. Chairs, Plastic 40 $ 5.00 $ 200.00 45. Umbrellas 10 $ 100.00 $ 1,000.00 - 3 - 46. Slide Projector 2 $ 400.00 $ 800.00 47. Projector Screen 5 $ 300.00 $ 1,500.00 48. Office Furniture 8 $ 3,750.00 $30,000.00 49. Office Telephone System UNKNOWN UNAVAILABLE 50. Prefunction Sofas 8 $ 1,200.00 $ 9,600.00 51. Prefunction Chairs 16 $ 700.00 $11,200.00 52. Prefunction Tables (End) 16 $ 200.00 $ 3,200.00 53. Prefunction Tables (Coffee) 8 $ 250.00 $ 2,000.00 54. Prefunction Lamps 16 $ 100.00 $ 1,600.00 55. Promoter Telephone 1 $ 150.00 $ 150.00 56. Exhibitor Telephone 20 $ 50.00 $ 1,000.00 57. Piano 1 $ 4,000.00 $ 4,000.00 58. Cellular Telephone 2 $ 495.00 $ 990.00 59. Walkie Talkie 8 $ 500.00 $ 4,000.00 60. Safe 1 $ 2,000.00 $ 2,000.00 61. Double Pedestal Announcement Board 6 $ 250.00 $ 1,500.00 62. Dishes for Catering Kitchen $24r000.00 63. Utensils for Catering Kitchen $ 4,000.00 64. Misc. for Catering Kitchen: I.E. Chafing Dishes, Fountain, Tray-stand, Beverage Dispenser, Premix Bar, Pots, Pans, Etc. $161000.00 TOTAL: $299,516.00 Funding of $299,516.00 for the Phase II furniture needs will be provided by a third quarter budget amendment reflecting a loan from the Central Insurance Fund. Interest at the cash price rate will be payable annually out of Penny For Pinellas collections. No principal payments will be due until fiscal year 2000, when the entire unpaid balance will be repaid out of Penny For Pinellas collections in that year. city or Clearwater Annual Budget 1995196 ADMINISTRATIOIWNarborview Center Operations HARBORVIEW CENTER OPERATIONS Mani Costa, General Manager, Globe Facility Services R l 5 DESCRIPTION OF SERVICES The Harborview Center is a facility designed to attract meetings, conventions, trade-shows, and other social or business events to the City of Clearwater. The Harborview Center provides restaurants, catering, meeting rooms, retail stores, and a banquet hall. The staff of the Harborview Center also provide services to assist in the planning of events. Conference Center operations are managed by Globe Facility Services (GFS) under the terms of a three year contract with the City. PROGRAM REVENUES AND EXPENDITURES PROGRAM REVENUES BUDGET ADJUSTED ESTIMATED PERCENT 04195, 84186 96198 CHANGE Operating Revenues 90,000 90,000 503,400 459% Other Financing Sources 0 0 293,100 nla Total Revenues 90,000 90,000 796,500 785% PROGRAM EXPENDITURES BUDGET: ADJUSTED " .. "APPROVED PERCENT. 94196 94196 96196 " CHANGE Other Operating Expense 90,000 94,000 796,560 785% Total Expenditures 90,000 90,000 796,500 785% PROGRAM BUDGET HIGHLIGHTS • Fiscal Year 1995196 Operating Revenues reflect $276,150 of rental income estimated for nine months of operation at the Center; $110,000 of rental income from Steinmart; $15,000 from Clearwater's on the Bluff; $6,250 from Pickles Plus; and $96,000 from the Catering Kitchen operations. Other Financing Sources reflects a loan from the consolidated cash pool to offset the operating deficit in the 1995196 fiscal year. In 1995196, operating expenditures are recognized for twelve full months of operation although most operating revenues will be generated for a nine month period or less. The Harborview Center Fund is an enterprise fund established to account for all financial activities of the Harborview Center facility. 23 Harborview Center operating Revenue: Harborview Operations Rental Income Steinmart Clearwater's on the Bluff Downstairs Restaurant operating Revenue operating Expenditures: Personal Services Operational Total Expenditures Projected Profit/(Loss) Budget Estimates Fiscal Fiscal Year Year 1995196 1996197 372,150 (1) 569,010 (1) 110,000 210,000 15,000 60,000 6,250 5,000_ 503x400 864,020 369,510 395,370 426,990 436,400 796j500 831x770 --293,100 321240 t (1) See Attached Budget Summaries. i' HARBOR'VIEW CENTER PROJECTED BUDGET SUMMARY TOTAL EVENTS January-September 1996 (9 Mos.) PROJECTED Exhibits: 26 Meetings: -170 TOTAL: 196 RENTAL INCOME January-September 1996 (9 Mos.) Exhibits: $124,800 Meetings: $ 37.00 TOTAL: $161,800 Food Income:, $ 96,000 Equipment Rental: $ 92,250 Miscellaneous: X2,100 TOTAL: $210.350 TOTAL CONFERENCE CENTER INCOME: $3720154 EXPENSES Personal: October 95'- September 96' (12 Mos.) $369,507 Operational: January 96'- September 96' ( 9 Mos.) $426,990 TOTAL: $796,497 Convention Center Profit/(Loss) - (12 Mos.) $(424,347) STEIN MART: $110,000 * RESTAURANTS- #1 - $6,250 Plus #2 - $15,000 $ 21,250+ PROJECTED PROFIT/LOSS $(293,097) * #1 - Downstairs * #2 - Upstairs Page 1 of 2 F i w ..Ii`,? . . ? rye.. .. e ..? .. .. •. ? 4 ` ?.! .`? ' ? ' , METHODOLOGY FOR PROJECTED 1995-96 HAR.BORVIEW REVENUES RENTAL INCOME: Exhibit Shows - (26) - 9 Mos. 26 x 3 Event Days = 78 days x $1,200 26 x 1 Move-In, 1 Move-out -? 52 days x $ 600 TOTAL; Meetings & Conferences - (40) - 9 Mos. 40 x $175 Average Room Rent - Banquets - (75) - 9 Mos. 75 x $400 Average Room Rent = TOTAL: * Community Events/P & R - (104) - 9 Mos. 104 x 300 = $31,200 x 60% - CREDIT: $ 18,720 Equipment Rental Pipe & Drape 26 Events x 150 Booths x $15 - Misc. skirts, risers, lights, lifts 10 Shows x 75 Exhibit Tables x $25 = Electric - (26) - 9 Mos. 50 booths x $17 = $850 26 Events x $850 - Catering; 15 l3reakfast 100 P x $8.00 x .30 = 20 Lunch 100 P x $10,00 x .30 - 40 Dinner 400 P x $18.00 x .30 -- PROJECTED INCOME TOTAL: = $ 93,600 $ 31.200 $124,800 $ 7,000 $ 30-000 $ 37,000 $ 58,500 $ 15,000 $ 18,750 $ 22,100 $ 3,600 $ 6,000 $ 86,400 ,$372.150 Page 2 of 2 METHODOLOGY FOR PROJECTED 1996-97 HARBORVIEW REVENUES RENTAL INCOME: Exhibit Shows - (38) 38 x 3 Event Days - 114 days x $1,200 $136,800 38 x 1 Move-In, 1 Move-Out = 76 days x $ 600 f $ 45,600 Meetings & Conferences - (46) 46 x $175 Average Room Rent - $ 8,050 Banquets - (114) 114 x $400 Average Room Rent = $ 45,640 * Community Events/P & R - (195) - CREDIT: $35,100 195 x 300 - $56,500 x 600 Equipment Rental Pipe and Drape 38 Events x 150 Booths x $15 =. $ 85,500 Misc. skirts, risers, lights, lifts = $ 35,000 25 Shows x 100 Exhibit Tables x $25 = $ 62,500 Electric - (38) 60 booths x $17 = 1,020 38 shows x $1,020 $ 38,760 Catering 20 Breakfast 100 x $ 8.00 x ,25 : $ 4,000 40 Lunch 100 x $10.00 x .25 = $ 10,000 54 Dinner 400 x $18.00 x .25 = $ 97,200 PROJECTED INCOME TOTAL: 569 010 Page 1 of 2 HARBORVEM CENTER PROJECTED BUDGET SLTN MARY TOTAL EVENTS - 1996-97 PROJECTED Exhibits: ' 38 i Meetings: 46 . . Banquets: 75 Parks & Recreation: 195 TOTAL: 350 RENTAL INCOME - 1996-97 Exhibits: $182,400 Meetings: $ 8,050 Banquets: $45,600 TOTAL: $236,050 Food Income: $111,200 Equipment Rental: $221,760 TOTAL: $332,960 EXPENSES Personnel: $395,372 Operating: $436,399 TOTAL: $831,771 Convention Center Profit/(Loss) $(262,761) STEIN MART (ESTIMATED): $ 210,000 * RESTAURANTS: #1 - $25,000 Plus #2 - $60,000 $ 85,000+ NET: $ 32,239 Page 2 of 2 HARBORVIEW CENTER FACILITY EXPENSES Contracted Services (Window Cleaning, Elevator, Escalator, etc.) $ 25,000 Date Processing (Payroll, etc.) $ 2,400 Dues $ 2,000 Equipment Rental $ 3,000 General Administration $ 4,000 Institutional Advertising $ 30,000 Insurance $ 28,000 Landscaping $ 12,790 License and Permits $ 3,000 Pest Control $ 11,000 Postage, Freight, FedEx. $ 4,000 Professional Fees: Audit Legal Management $ 81,600 Subscriptions $ 1,000 Supplies Office $ 7,200 Operations $ 24,000 Telephone/Fax $ 13,000 Part-time 9 Mos. $ 15,000 Travel & Entertainment $ 12,000 Uniform 9 Mos. $ 2,000 Utilities Water $ 3,750 Electric $112,500 Gas $ 3,750 Promotion, Printing $ 10,000 Contingency $ 5,000 Opening Ceremonies $ 25,000 TOTAL $426,990 Exhibit Shows White Dove Traders (Native Am Indian) Lifestyle Show (ShowBiz) Arts & Crafts Show (ShowBiz) August Antiques Contractors & Builders Assn. Pinellas Gem & Jewelry Show CSC, Inc. Cornerstone Connection Home Show - RI Sirvir CAI Show Ski & Sports Travel Show Rest & Supply Show (ShowBiz) Arts & Crafts Show (Buckler Promo,) Taste of Clearwater (Chamber) Home Show - RJ Sirvir Autumn Gathering Craft Show Home Show - RJ Sirvir Christmas Show (ShowBiz) Banquet Events Time Warner (Breakfast) LaConian Society (Dinner) Barnett Bank (Meeting) Orange Blossom Chapter (Dinner) Epiros (Dinner) Aurora Day Group (Meeting) Rita Cannan (Lunch) Republican Lincoln (Dinner) Advisory Board (Dinner) Parks & Recreation FRPA (Meeting) Alcoholics Anonymous (Banquet) Dunedin Junior League (Reception) NAACP (Banquet) Move In 1-18-96 1-26-96 2-2-96 2-8-96 2-13-96 2-15-96 2-22-96 3-1-96 3-13-96 3-21-96 3-27-96 7-22-96 8-23-96 8-18-96 9-25-96 10-5-95 10-16-96 11-29-96 Movc out 1-21-96 1-28-96 2-4-96 2-11-96 2-13-96 2-18-96 2-27-96 3-3-96 3-18-96 3-22-96 3-28-96 7-28-96 8-25-96 8-18-96 9-29-96 10-5-95 10-20-96 12-3-96 Date 1-11-95 1-13-96 1-24-96 2-3-96 2-10-96 2-18-96 2-13-96 3-9-96 4-3-96 4-17-96 2-17-95 2-24-96 4-13-95 Community Events Date Parks & Rec. Dance Class 2-1-96 it " 11 2-5-96 " It 2-6-96 " " 2-8-96 " Bridge 2-9-96 " Dance Class 2-12-96 It Bridge 2-13-96 ' It " Dance Class 2-15-96 If Bridge 2-16-96 " Dance Class 2-19-96 " Bridge 2-20-96 " If Dance Class 2-22-96 11 Bridge „ 2-23-96 This continues on a monthly basis, each Monday, Tuesday, Thursday & Friday, with a total of 195 events during the 1996 calendar year. s ? ? 1 TOTAL PERSONNEL WAGES 5369,547 R.ARBORVIEW CENTER PERSONNEL 1995-1.996 ADMINISTRATLOIY General Manager Administrative Assistant FINANCE DEPARTMENT. Director MAMEIING DEPARTMENT Director SERVICES Director Event Coordinator Security QPERATIONS DEPARTME T Director Engineer/Superintendent Laborer (2) F: AGE'IYDA DATE T 1 I T E WI pct. ?? Fig' Third Quarter Budget Review Fiscal 1994-95 City Manager's Transmittal liicunorandum TO: Mayor and City Commission FROM Betty Deptula, City Manager COPIES: Assistant City Managers, Department Directors M L/ ?yX SUBJECT: Third Quarter Review - Amended City Manager's Annual Budget Report DATE: August 28, 1995 Attached is the Third Quarter Budget Review in accord with Section 2.519 of the Clearwater Code. The basic format of the report remains unchanged from prior years, and pages 1 and 2 provide a Table of Contents and a definition of format terminology. The Report includes comments on major variances, as well as explanations of proposed amendments. A schedule of administratively approved change orders is provided on page 54; a schedule of Special Law Enforcement Trust Funds on page 56; and a list of Self Insurance Fund settlements for the quarter is on page 57. This report is based on nine months activity (October, 1994 through June, 1995) in this fiscal year, and although in some instances variances have been noted in revenues and expenditures, some amendments are not proposed until additional data can be analyzed. General Fund Budget As FY 94195 As Amended As Amended Amended Third Adopted First Quarter Mid Year Quarter Revenue 66,272,310 66,881,674 67,282,134 69,695,774 Expenditures 66,272,310 66,881,674 67,282,134 69,695,774 The third quarter review reflects the effect of the 4% contractual wage adjustments approved by the City Commission in all funds. The effect of this increase resulted in an increase of $952,660 across all General Fund Departments. This increase: was offset by funding that had been established in the original operating budget and at mid year totalling $650,000, resulting in a net increase of $302,660 due to contract wage adjustments. These funds are provided from the unappropriated retained earnings of the General Fund at third quarter. In addition, the third quarter budget establishes a $1 million "reserve" from General Fund retained earnings for the payment of salaries for retiring employees who remain on the City's payroll using extended accrued leave pay. This fund is established due to the abnormally large number of retirements which are expected in the near future, especially with implementation of the revised Pension Plan effective in January 1996, if approved. Retained earnings of the General Fund are also provided to provide $700,000 for additional needs at the Hurborview Center. This agenda item is presented to the Commission at the meeting of September 7, 1995 for separate consideration, and the third quarter amendments assume that it will be approved. Finally, additional revenue; sources from ad valorem tuxes, utility taxes, turd tines provide funding for the finuI needs for the ADA improvements to City facilities ($105,000) and additional funding for technology needs in the new Municipal Services Complex ($131,493). Third Quarter Budget Review Fiscal 1994-95 City Manager's Transmittal Water & Sewer Fund Budget As FY 94195 As Amended As Amended Amended Third Adopted First Quarter Mid Year Quarter Revenue 33,748,500 33,748,500 33,313,500 34,312,990 Expenditures 32,697,360 32,692,400 32,257,120 32,422,350 Third quarter amendments to the Water and Sewer Fund reflect the revenues from the sale of the sludge farm property of $999,490, as well as further savings in water inventory purchases. Gas Fund Budget As FY 94195 As Amended As Amended Amended Third Adopted First Quarter Mid Year Quarter Revenue 17,726,610 16,251,610 15,802,550 16,057,110 Expenditures 15,819,980 14,431,982 14,812,388 15,507,648 The reason for the increase in Gas Fund revenues and expenditures is due to the recognition of the loan from the cash pool offsetting Commission approved budget transfers of revenues to Pasco capital projects as an interim measure until the Pasco Gas bonds are issued. Funding will be returned to the cash pool with the sale of the bonds. Solid Waste Fund Budget As FY 94195 As Amended As Amended Amended Third Adopted First Quarter Mid Year Quarter Revenue 11,989,060 11,989,060 12,059,660 12,169,660 Expenditures 11, 804,2$0 11,804$280 11,794,670 11,938, 830 Solid Waste revenues reflect anticipated increases in collection charges and interest earnings for the year. These revenue increases offset the budgeted expenditure increases in the fund which are due to the 4% contractual salary adjustments. Stormwater Fund Budget As FY 94195 As Amended As Amended Amended Third Adopted First Quarter Mid Year Quarter Revenue 3,529,000 3,529,000 3,610,500 3,690,500 Expenditures 3,529,000 3,529,000 3,584,410 3,611,610 Stormwater revenues reflect anticipated increases in interest earnings offsetting small increases due to the 4% contractual wage adjustments. Recycling Fund Budget As FY 94195 As Amended As Amended Amended Third Adopted First Quarter Mid Year Quarter Revenue 1,720,070 1,694,400 1,929,780 2,075,780 Expenditures 1,591,250 1,635,170 1,695,140 1,734,970 Third Quarter Budget Roview Fiscal 1994-95 City Manager's Transmittal TWhorview Center Budget As FY 94195 As Amended As Amended Amended Third Adopted First Quarter Mid Year Quarter Revenue 90,000 90,000 90,000 759,564 Expenditures 90,000 90,000 90,000 759,564 The Third Quarter Budget review reflects a net increase of $669,564. This includes $109,564 for the Marketing Plan for the Harborview Center approved by the City Commission on 2127195; $100,000 for the completion of the Pickles Plus restaurant approved on 813195; and $460,000 representing a loan from the Central Insurance fund presented under a separate agenda item addressed to the City Commission 917195. Internal Services Budget As Funds FY 94195 As Amended As Amended Amended Third Adopted First Quarter Mid Year Quarter Revenue 22,821,580 22,821,582 23,255,218 23,384,248 Expenditures 21,937,260 22,019,778 22,412,698 22,574,758 The Internal Service Funds reflect only minor adjustments primarily related to the 4% contractual salary adjustments. The amendments to the Capital Improvement Fund total a net increase of $2,908,621. Capital Improvement budget increases not previously approved by the City Commission are summarized on page 29. If you have any questions, or would like additional detail, I would be pleased to discuss this quarterly review and my recommended amendments with you. Third Quarter Budget Review Fiscal 1994-95 City Manager's Transmittal The increase in revenues and expenditures in the Recycling Fund are due to the increase of marketing of recyclables for Safety Harbor, Dunedin, and others. Bridge Budget As FY :4195 As Amended As Amended Amended Third Adopted First Quarter Mid Year Quarter Revenue 1,695,100 1,695,100 1,695,100 1,695,100 Expenditures 975,980 1,000,980 1,006,710 1,078,510 Bridge Fund expenditures are amended at third quarter reflecting the transfer of $64,000 to the Special Program Fund to establish a project for the payment of the ferry service during the closing of the Clearwater Pass Bridge. Marine Budget As FY 94195 As Amended As Amended Amended Third Adopted First Quarter Mid Year Quarter Revenue 1,822,750 1,822,750 1,877,250 1,877,250 Expenditures 1,735,450 1,744,810 1,767,700 1,800,410 Marina Fund expenditures are amended at third quarter reflecting an increase of $12,710 due to the 4% contractual salary adjustments, and to provide $20,000 to the Capital Improvement project for the Fishing Pier/Memorial Causeway for design changes as presented to the Commission on September 7, 1995. Parking Budget As FY 94195 As Amended As Amended Amended Third Adopted First Quarter Mid Year Quarter Revenue 2,485,410 2,506,410 2,468,036 2,469,406 Expenditures 2,411,560 2,411,560 2,460,286 2,469,406 The Parking Fund reflects only small adjustments primarily for the 4% salary adjustments at third quarter. Pier 60 Budget As FY 94195 As Amended As Amended Amended Third Adopted First Quarter Mid Year Quarter Revenue 305,680 305,680 305,680 315,680 Expenditures 305,680 305,680 305,680 310,150 Pier 60 revenues reflect a $10,000 increase in anticipated vending machine sales offsetting the expenditure increase of $4,470 for the 4% contractual salary adjustments. THIRD QUARTER REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 1994-95 REPORT PAGE # General Fund Operating Budget .............................................. 3 Utility Fund Operating Budget .............................................. 10 Enterprise Funds Operating Budgets ........................................... 18 Internal Service Funds Operating Budgets ....................................... 24 Capital Improvement Program Budget .......................................... 29 Special Program Fund Budget .............................................. 46 Special Development Fund ................................................ 52 Schedule of Administrative Change Orders ....................................... 54 Schedule of Special Law Enforcement Trust Funds .................................. 56 Schedule of Self Insurance Fund Settlements ...................................... 57 Ordinances .......................................................... 58 Third Quarter budgets were projected in the following manner: All department expenditure budgets have been established on a month-to-month basis so that projects identified in the report are not simply time percentages applied to annual budgets but rather department director's judgment of month-to-month expenditures. This technique was also used for revenue projections. The actual and projected data contained in this review represents nine months, October 1, 1994 through June 30, 1995. The adjustments, however, represent all data available at the time of the report, including fiction taken by the City Commission after June 30, 1995. The operating funds information is presented as follows: Original Budget The budget as adopted by the City Commission on September 15, 1994. End of Previous Quarter Amended Budget Reflects any adjustment enacted by the City Commission at the prior quarterly review. Third Quarter Projections Monthly budgets submitted by departments are based on prior year experience and unique circumstances and adjustments approved by City Commission during First Quarter and Mid Year Reviews. Third Quarter Actual Self-explanatory. Variance Difference between Third Quarter projected and Third Quarter actual. A minus sign (-) indicates an over expenditure. Variance % % of variance to Third Quarter projection. A minus sign (-) indicates an over expenditure. Adjustments Adjustments which have been approved by the City Commission, made at the Manager's discretion, and/or adjustments proposed based on mid year review. Amended Budget Adding the End of Previous Quarter Amended Budget and Adjustments. Amended Budget % Percentage change of amended budget to original budget. 1 kCapital Improvement Projects i, The amended 1994195 Capital Improvement Projects budget report is submitted for the City Commission review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. Tl•,e Capital Improvement and Special Program funds information is presented as follows: Budget The budget as of October 1, 1994 which includes budgets from prior years which have not been completed. Amendment Amendments which have been approved by the City Commission; made at the Manager's discretion, and/or adjustments proposed as a result of the Third Quarter review. Revised Budget Adding columns one and two. Expenditure Self-explanatory. Encumbrance Outstanding contract or purchase order commitment. i Available Balance Difference between revised budget and expenditure. Status C - project is completed L.P. - project will be financed through lease purchase Amend Ref Reference number for description of amendment. 2 City of Clearwater GENERAL FUND Third Quarter Revenues FY 199495 Some of the variances, both favorable (positive) and unfavorable (negative), appear to be the result of timing differences and are expected to be immaterial by year end. In other cases, budgets have been amended due to Commission action during the first half of the year, the receipt of additional information or a change in the underlying budget assumptions. The adjustments proposed below are known and quantifiable at this time. Property Taxes Increase $161,400 The actual collection of taxes levied for the current year is above the amount originally budget. Historically, all tax proceeds are received before August, and assuming a continuation of that trend, the budget is adjusted to approximate actual collections. Utility Taxes Increase $100,000 The budget amendment reflects anticipated increases in electric utility taxes. The negative variance in utility taxes reflects only a timing difference between the anticipated budget and collection of taxes. Licenses and Permits The positive variance in licenses and permits is primarily a liming difference in the receipt of occupational license revenues. Fines and Forfeits Increase $42,000 The budget amendment reflects an increase in the anticipated receipt of court fines. Intergovernmental State The large negative variance reflects a timing difference in the receipt of sales tax revenues. Transfer from General Fund Unappropriated Retained Earnings Increase $2,110,200 The budget amendment reflects the appropriation of retained earnings in the General Fund in the amcunt of $1 million for the payment of employee accrual leave for General Fund employees as they retire and new employees are hired to replace them; $107,540 for the Ervin's Youth Group as approved by the City Commission on 7120195; $302,660 to fund employee lump bum salary adjustments under the new union contracts, and $700,000 to provide additional funding for the Harberview Center as presented to the City Commission on agenda item of 917195. 3 .r'. . •, .. fit. ? ? . ,. J r• GENERAL FUND REVENUE REVIEW THIRD QUARTER - October 1, 1994 to June 30, 1995 FY 94/95 Mid-Year Third Third 3rd Qtr Amended Adopted Amended Quarter Quarter Variance Budget Revenue Source Budget Budget Projection Actual Amount % Adjustment Amount % Property Taxes 18,975,230 19,025,230 18,436,319 18,757,249 320,930 2% 161,440 19,186,670 1% Franchise Fees 5,867,320 6,282,320 3,910,904 3,883,939 -26,965 -1% 0 6,282,320 7% Utility Taxes 12,096,800 12,240,800 8,224,836 8,007,011 •217,825 -3X 100,000 12,340,800 2% Licenses and Permits 2,148,500 2,201,000 1,028,299 1,280,582 252,283 25% 0 2,201,000 2% Fines, Forfeiture g Penalties 1,649,000 1,293,000 815,891 885,755 69,864 9% 42,000 1,335,000 -19% Intergovernmental federal 508,000 494,500 160,000 156,989 -3,011 -2% 0 494,500 -3% State 6,838,170 6,900,450 4,563,104 .4,189,421 -373,683 -8% 0 6,900,450 1% County 4,144,460 4,174,260 3,011,550 3,150,237 138,687 5X 0 4,174,260 1% Charges for Services 1,061,220 1,028,370 688,357 688,530 -355 0% 0 1,028,370 -3% Use and Sale of City Property and Money 1,350,000 1,345,940 1,011,081 1,013,274 2,193 0% 0 1,345,940 0% Miscellaneous Revenues 18,500 114,440 111,063 110,648 -415 0% 0 114,440 519% Interfund Administration Service Charge 3,076,150 3,076,150 2,3D7,117 2,307,112 -5 0% 0 3,076,150 0% Interfund Other Service charge 1,671,960 1,657,960 1,229,628 1,220,616 -9,012 -1% 0 1,657,960 -1% Interfund Transfer 3,830,670 3,830,670 3,123,004 3,123,000 -4 0% 0 3,830,670 0% Subtotal, Generst Fund 63,235,980 63,665,090 48,621,153 48,774,363 153,210 0% 303,440 63,968,530 1% Transfer to Surplus 0 0 0 0 0 n/a 0 0 n/a Transfer from Surplus 3,036,330 3,617,044 0 0 0 n/a 2,110,200 5,727,244 89% TOTAL, GENERAL FUND 66,272,310 67,282,134 48,621,153 48,774,363 153,210 0% 2,413,640 69,695,774 5% I;;., city of Clearwater GENERAL FUND Third Quarter Expenditures FY 199495 for llfn for Y7 4 rf/ i 11 salary and wage gost.1 from FY 199 94 wi h n Increms- for u i n m ri r co,it of AvIng X QLA1 increases. review r f1 for FY 7 SAMP lnmase& The one-time 4% lump_summ bongs adig=ants in the Third Quarter Budget Revlew. Tho following General Fund program increases are due only to the 4% lump sum bonus salary adjustments: Amendment City Commission $ 930 City Manager 3,500 community Outreach 960 Finance 11,110 Human Resources 7,910 Police 457,770 Mire 221,960 Central Permitting 26,950 Economic Development 3,720 Parks & Recreation 135,030 Library 29,160 Engineering 27,910 Public Works 23,900 Marine/Sailing Center 1,850 Net Increase from Contract Wage Adjustments $ 952,660 These program increases are offset by a net decrease of $650,000 in the Non-Departmental Program, reflecting $350,000 included in the original operating budget to offset possible salary adjustments, and an additional $300,000 of program savings and unanticipated increases in revenue recognized at mid-year, and set aside to provide additional funding to offset the anticipated lump sum payments. In addition to the above, the following program adjustments are also provided at Third Quarter: Administration City Commission Program Increase $108,467 The program budget includes an increase of $107,537 from the unappropriated retained earnings of the General Fund to provide funding for the 1995196 request from the Ervin's Youth Group as approved by the City Commission on 7/20/95; and the $930 mentioned above for lump sum salary adjustments.. The Third Ouarter Amendo Budget for the City Cam ire sin reflects a 108.467 incrMe. The net Third Quarter Budget for the City commission is $150,647 more than the Original 1994195 Operating Budget. * 0 0 0 5 City of Clearwater GENERAL FUND Third Quarter Expenditures FY 199495 Emergency Operations Program Increase $1,950 The program amendment reflects minor adjustments to amend the budget to actual expenditures with the closing of the program. The Third Ouarter_Amgnded Budget fgr ChitEmergency Operations Program- is_$52,940less than the Original 1994195 Operating Budget. Internal Audit Program Decrease $10,000 The program amendment reflects salary savings due to a position vacancy in the program. The Third uarter Amended Bud et for the Internal rvic Pro o m is $10,000 lm than the Original 1994195 Operating Budget. *?s•s Office of Management & Budget Amendments at third quarter provide for the purchase of a color printer at an estimated cost of approximately $500 for the Office of Management and Budget provided from salary savings within the program, The Third Ouarter-Amended Bud et for the QfTice of M n n n Budggj Pr m r fl no-bottom line Udictstment, The net Third Quarter Budget for the Office of Management and Budget is $6,150 more than the Original 1994195 Operating Budget. s*ts Community Response Program Decrease $30,000 The program amendment primarily reflects savings in anticipated garage charges. The 'bird Quarter Amended Budget for the Community Response Program is $30,000 less than the Original 1994195 Operating Budget. Legal Program Increase $25,000 The program amendment reflects the payment of severance pay to the previous City Attorney. This payment had not been anticipated in the original operating budget. The ]Iird Quarter Amer, Jed Budget for the Lual Program is $25.000 more than the Original 1994195 Operating Budget. 6 City of Clearwater GENERAL FUND Third Quarter Expenditure FY 1994-95 Police Support Services Amendments at third quarter provide for the transfer of $33,000 to the Special Program Fund for the South Greenwood Neighborhood Patrol project to cover the actual personnel service costs associated with the program, and $22,200 to provide matching funds for the COPS Grant for the 1995196 fiscal year. All funding is provided by savings in other department/program expenditures. The Third Quarter Amended Budget for the overall Police -Uartm nt reflects only the increase of 5457.770 due to- the lump Il adjustments noted above. The net Third Quarter Budget for the Police Department is $182,770 more than the Original 1994195 Operating Budget. Fire Program amendments at third quarter reflects the 4% salary increases of $235,520 less savings within the department of $13,560, resulting in a net adjustment of $221,960 at Third Quarter. The Third Quarter Budget for the Fire Department is $237,619 more than the Original 1994195 Departmental Operating Budget. Non-Departmental Program Increase $1,366,493 Personal Services The program reflects a decrease in Personal Services of $650,000 reflecting $350,000 included in the original operating budget to offset possible salary adjustments, and additional $300,000 of program savings and unanticipated increases in revenue recognized at mid-year, and set aside to provide additional funding to offset the anticipated lump sum payments. Transfers The budget amendment also provides a budget increase of $1 million dollars to provide for the transfer of $1 million from the unappropriated retained earnings of the General Fund to the Special Program Fund to establish a "reserve" for the payment of salaries fbr retiring employees who remain on the books using accrued leave pay. In addition, a budget transfer of $80,000 is recommended to provide funding for a Special Program project for "reengineering" training for our City Departments provided by small savings in several General Fund Department budgets as well as increases in anticipated General Fund revenues. The unanticipated increase in several General Fund revenue sources provides additional funding for the current year of $236,493. It is recommended that this funding go to the Capital Improvement project 315-94702, ADA Transition Plan in the amount of $105,000 to provide final funding for ADA projects throughout the City and the balance of $131,493 will be transferred to 315-94603, Municipal Services Complex Technology, to provide additional funding for technology needs in the complex. Finally, $700,000 of retained earnings of the General Fund are appropriated to provide additional funding to the 11arborview Center for needs for upgrades, additional square footage, etc. addressed in an agenda item dated 917/95. 7 PROGRAM CITY COMMISSION ADMINISTRATION - CITY MANAGER Emergency Operations OFFICE OF MGMT b BUDGET HUMAN RELATIONS Compliance Program Community Program INTERNAL AUDIT COMMUNITY RESPONSE TEAM Sub-total: LEGAL CITY CLERIC INFORMATION MANAGEMENT Community Outreach EXPENDITURE REVIEW THIRD QUARTER - October 1, 1994 to June 30, 1995 End of FY 94/95 Pray Qtr Third Third Amended original Amended Quarter Quarter Variance Budget Budget Budget Projection Actual Amount % Adjustment Amount % 168,070 210,250 171,014 151,564 19,450 11% 108,467 318,717 90% 559,230 596,030 75,320 20,430 165,020 171,170 344,670 344,670 444,380 448,140 145,100 145,100 533,140 533,140 2,266,860 2,258,680 467,063 20,430 131,143 266,043 294,118 109,649 415,513 1,703,959 446,308 22,386 131,777 250,575 330,592 99,447 348,740 1,629,825 1,000,130 1,000,130 762,391 716,202 629,510 642,060 499,714 467,571 451,260 478,355 373,416 353,618 20,755 4% 3,500 599,530 7% -1,956 -10% 1,950 22,380 -70% -634 0% 171,170 4% 15,468 6% 344,670 0% -36,474 -12% 448,140 1% 10,202 9% -10,000 135,100 -7% 66,773 16% -30,000 503,140 -6% 74,134 4% -34,550 2,224,130 -2% 46,189 6% 25,000 1,025,130 2% 32,143 6% 642,060 2% 19,798 5% 960 479,315 6% 52,001 5% 11,110 1,302,930 1% FINANCE 1,284,310 1,291,820 1,026,448 974,447 HUMAN RESOURCES Administration 164,190 Recruitment 6 Selection 245,470 Emp Development 8 Retention 285,420 Employee Relations 160,190 Sub-total: 855,270 POLICE.DEPARTMENT office of the Chief Criminal investigations Patrol Support Services Communications Sub-total: 191,470 153,012 147,464 5,548 4% 1,180 192,650 17% 242,190 185,452 190,603 -5,151 -3% 2,740 244,930 0% 261,680 196,187 213,957 -17,770 -9% 1,980 263,660 -8% 156,200 118,967 119,949 -982 -1% 2,D10 158,210 -1% 851,540 653,618 671,973 -18,355 -3% 7,910 859,450 0% 706,080 747,180 589,096 576,116 3,548,680 3,551,590 2,840,095 2,883,513 10,182,190 10,149,560 7,870,847 8,177,012 3,588,770 3,267,040 2,417,576 2,360,028 2,571,740 2,607,090 2,020,468 2,041,576 20,597,460 20,322,460 15,738,082 16,038,245 FIRE DEPARTMENT Administration 356,120 360,780 281,139 282,022 Support Services 180,020 180,020 139,480 144,839 Fire Prevention 430,400 436,310 337,251 339,791 Fire suppression 7,992,020 8,003,319 6,428,376 6,582,443 Emergency Medical Services 1,003,450 997,240 771,424 782,210 Sub-total: 9,962,010 9,977,669 7,957,670 8,131,305 12,980 2% 11,130 758,310 7% -43,418 -2% 68,520 3,620,110 2% -306,165 -4% 269,130 10,418,690 2% 57,548 2% 51,530 3,318,570 -8% -21,108 -1% 57,460 2,664,550 4% -300,163 -2% 457,770 20,780,230 1% -883 0% 3,590 364,370 2% -5,359 -4% 6,810 186,830 4% -2,540 -1% 6,550 442,860 3% -154,067 -2% 178,320 8,181,639 2% -10,786 -1% 26,690 1,023,930 2% -173,635 -2% 221,960 10,199,629 2% 8 GENERAL FUND EXPENDITURE REVIEW THIRD QUARTER - October 1, 1994 :o June 30, 1995 End of FY 94/95 Prov Qtr Third Third Amended Original Amended luarter Quarter Variance Budget Budget Budget Projection Actual Amount % Adjustment Amount % 1 CENTRAL PERMITTING Administration 465,640 454,860 344,497 300,940 43,557 13% 1,120 455,980 -2% Development Technical Svcs 323,490 340,000 268,994 285,117 •16,123 -6% 820 340,820 5% Construction Technical Svcs 526,990 550,760 433,518 430,226 3,292 1% 12,660 563,420 7% Central Counter Services 439,480 438,780 341,668 341,012 656 0% 12,350 451,130 3% Sub-total: 1,755,600 1,784,400 1,388,677 1,357,295 31,382 2% 26,950 1,811,350 3% ECONOMIC DEVELOPMENT 447,330 447,330 344,643 352,879 -8,236 -2% 3,720 451,050 1% PARKS L RECREATION Administration 741,690 747,600 574,246 572,774 1,472 0% 6,690 754,290 2% Recreation Programming 3,261,150 3,292,590 2,488,820 2,404,885 83,935 3% 44,080 3,336,670 2% Recreation Facility Maint 2,268,720 2,260,020 1,748,750 1,708,520 40,230 2% 31,730 2,291,750 1% Nursery 1,251,150 1,231,330 939,819 958,713 -18,894 -2% 21,610 1,252,940 0% Parks Maintenance 2,196,300 2,187,470 1,672,389 1,623,174 49,215 3% 30,920 2,218,390 1% Sub-total: 9,719,010 9,719,010 7,424,024 7,268,066 155,958 2% 135,030 9,854,040 1% LIBRARY Administration 398,570 489,200 392,500 375,092 17,408 4% 4,040 493,240 24% Public Services 1,223,250 1,150,030 976,152 1,000,157 -24,005 -2% 2,580 1,152,610 -6% Technical services 765,080 744,680 567,331 578,554 •11,223 -2% 8,270 752,950 -2% Extension services 874,650 911,810 713,632 ' 699,068 14,564 2% 9,460 921,270 5% Cooperative Services 504,810 504,810 438,698 428,519 10,179 2% 4,810 509,620 1% Sub-total: 3,766,360 3,800,530 3,088,313 3,081,390 6,923 0% 29,160 3,829,69D 2% ENGINEERING Engineering Services 1,887,350 1,973,900 1,549,128 1,513,117 36,011 2% 7,000 1,980,900 5% Traffic Engineering 479,480 479,480 356,112 343,265 12,847 4% 2,880 482,360 1% Traffic Field operations 1,932,900 1,850,380 1,382,630 1,322,275 60,355 4% 15,520 1,865,900 -3% Environmental Administration 125,890 126,840 97,978 97,455 523 1% 1,070 127,910 2% Envirormental/Regulatory 109,550 109,550 86,262 84,350 1,912 2% 1,440 110,990 1% Sub-total: 4,535,170 4,540,150 3,472,110 3,360,462 111,648 - 27,910 4,568,060 1% PUBLIC WORKS Administration 298,900 309,860 237,509 231,092 6,417 - 7,720 317,580 6% Streets i Sidewalks 809,160 798,200 611,089 587,771 23,318 - 8,500 806,700 0% Heavy Equipment Operations 451,350 428,170 321,876 322,717 -841 - 7,680 435,850 -3% Sub-total: 1,559,410 1,536,230 1,170,474 1,141,580 28,894 - 23,900 1,560,130 0% SOLID WASTE/RECYCLING Airpark Coordination 61,750 48,600 34,751 33,020 1,731 - 48,600 -21% MARINE/Sailing Center 110,680 112,660 87,799 84,359 3,440 - 1,850 114,510 3% NON-DEPARTMENTAL 7,102,120 8,260,260 7,412,005 6,797,922 614,083 8% 1,366,493 9,626,753 36% TOTAL - GENERAL FUND 66,272,310 67,282,134 53,309,108 52,611,723 697,385 1% 2,413,640 69,695,774 5% 9 City of Clearwater UTILITY FUNDS Third Quarter Revenues FY 1994-95 Watgt and Sewer Fund 92g mtine Revenue - Operating revenues for Water and Sewer are approximately as budgeted at third quarter. No further amendments are proposed for the fiscal year. Other Revenue Increase $999,490 The budget increase of $999,490 reflects revenues from the sale of the sludge farm property. Qas&nd Operating Revenue Decrease $370,000 Other Operating Decrease $44,200 The budget decreases are primarily due to the anticipation of the implementation of the new gas rates earlier in the current budget year. Other Revenue Decrease $26,500 The decrease in other revenue is primarily due to a decrease in capitalized labor due to the delay in the start up of the Pasco operation. Other Financing Sources Increase $695,260 The budget increase primarily reflects a loan from the cash pool offsetting Commission approved budget transfers of revenues to Pasco capital projects as an interim measure or loan from the cash pool until the Pasco Gas Bonds are issued. Solid Waste Fund Operating Revenue Increase $40,000 The budget increase reflects an increase of approximately $50,000 in anticipated collection charges for the year, offset with a decrease of $10,000 in contractor fees earlier in the current budget year. Other Revenue Increase $70,000 The budget amendment reflects an increase in anticipated interest earnings for the year. Storniwater Utility rnting Revenue - Operating revenues for the Stormwater Fund are approximately as budgeted at third quarter. No further amendments are proposed for the fiscal year. Other Revenue Increase $80,000 The budget amendment reflects an increase in anticipated interest earnings for the year. 10 ? . I ,fit,: ? ? :?. ;r ;:a-•°?`??'????f a"S :?3j(°?, ?: .:" ;q', ., , City of Clearwater UTILITY FUNDS Third Quarter Revenues FY 1994-95 H=linit Fund Operating Revenue Decrease $144,000 Revenues from billings were lower than anticipated at third quarter and are expected to continue to be lower at fourth quarter resulting in the anticipated decrease in operating revenues. Other Operating Increase $190,000 On the other hand, revenues from the sale of recyclable continue to increase with the increase of tonnages processed and high selling prices for cardboard, newspaper and aluminum were obtained. 11 . 1 I At"P_ . REVENUE REVIEW THIRD QUARTER - October 1, 1994 to dune 30, 1995 FY 94/95 Mid Year Third Third 3rd Qtr Amended Original Amended Quarter Quarter variance Budget Budget Budget Projection Actual Amount % Adjustment Amount % WATER 8WSEVER FUND Operating Revenue Water Revenue 14,550,000 13,950,000 10,256,990 10,075,982 -181,008 -2% 0 13,950,000 -4% Sewer Revenue 15,350,000 15,350,000 11,471,957 11,453,605 -18,352 0% 0 15,350,000 OX Reclaimed Water 70,000 75,000 23,393 561884 33,491 143% 0 75,000 7% Total Operating Revmvie 29,970,000 29,375,000 21,752,340 21,586,471 -165,869 -1% 0 29,375,000 -2% Other Operating 909,200 970,000 756,536 674,174 -82,362 -11% 0 970,000 7% Other Revenue 2,695,300 2,578,500 1,468,333 2,661,492 1,193,159 81% 999,490 3,577,990 33% Other (Non-Revenue) Financing Sources 174,000 390,000 341,142 445,357 104,215 31% 0 390,000 124% Total, Water and Sewer Fund 33,748,500 33,313,500 24,318,351 25,367,494 1,049,143 4% 999,490 34,312,990 2% GAS Revenue Other Operating Other Revenue other (Non-Revenue) Financing sources Total, Gas Fund SOLID WASTE FUND Operating Revenue Other Operating other Revenue Other (Non-Revenue) Financing Sources Total, Solid Waste Fund STORMUAT FUND Operating Revenue Other Revenue Total, Stormwater Fund RECYCLING FUND Operating Revenue other Operating Other (Nan-Revenue) Financing Sources Total, Recycling Fund TOTAL, UTILITY FUNDS 14,640,000 12,870,000 9,840,686 9,846,520 5,834 0% -370,000 12,500,000 -15% 764,200 604,700 439,828 430,426 -9,402 -2% -44,200 560,500 -27% 1,322,410 1,327,850 732,308 715,989 -16,319 -2X -26,500 1,301,350 -2% 1,000,000 1,000,000 0 0 0 n/a 695,260 1,695,260 70% 17,726,610 15,802,550 11,012,822 10,992,935 -19,887 0% 254,560 16,057,110 -9% 11,680,000 11,646,000 8,856,725 8,815,533 -41,192 0% 40,000 11,686,000 0% 99,000 88,000 66,756 60,768 -5,988 -9% 0 88,000 -11% 210,060 325,660 206,648 299,890 93,242 45% 70,000 395,660 88% 0 0 0 0 0 n/a 0 0 n/a 11,989,060 12,059,660 9,130,129 9,176,191 46,062 1% 110,000 12,169,660 2% 3,385,000 3,386,500 2,540,247 2,542,053 1,806 0% 0 3,386,500 0% 144,000 224,000 94,268 210,959 116,691 124% 80,000 304,000 111% 3,529,000 3,610,500 2,634,515 2,753,012 118,497 4% 80,000 3,690,500 5% 1,151,800 1,042,510 779,557 755,955 -23,602 568,270 887,270 745,195 933,685 188,490 0 0 0 0 0 1,720,070 1,929,780 1,524,752 1,689,640 164,888 68,713,240 66,715,990 48,620,569 49,979,272 1,358,703 -3% -44,000 998,510 -13X 25% 190,000 1,077,270 90% n/a 0 0 n/a 11% 146,000 2,075,780 21% 3% 1,590,050 68,306,040 -1% 12 UTILITY FUNDS Third Quarter Expenditures FY 199495 1oZiASI pMam bm brg,for all fun&fgr EK 1VM ??l &&a& &W_ quo M&a and ware costs frnm FY 199495, with no ? am Ar anion step (me ' - or _cog of living }'IImm Zhe- M YW hH&d review reflected bud9d-O M&Ne=,far FY 1994195 ste_gi ,. SAMP ia=&+F Zhe Omdme l%b 14mp sum &nusA&ZO MM erected' in the nirrl ON& .Budget Review. The following Utility Fund program increases are due primarily to the 4% lump sum bonus salary adjustments: DegarAment/Progrm Amendment Water and Sewer Sanitary Sewers $ 35,000 Sewer Lift Stations/Motor Shop 47,210 Water Distribution 45,300 Water Support Services 11,400 Water Pollution Control 60,420 $ Total Water & Sewer 199 199,330 Gas Gas Distribution $ 55,740 Gas Service and Repair 17,500 Gas Installation _ 9,30_0 Total Gas 182,S40 Solid Waste Transfer Station 8,650 Stormwater Watershed Management $ 660 Stormwater Utility 26.54 Total Stormwater 27 200 Recycling Residential $ _3,810 All 4% contractual salary adjustments were offset by savings within the operating program budgets for the Water & Sewer, Gas, and Recycling. In the Solid Waste and Stormwater Funds, current year operating revenues are sufficient to cover the budget increases due to the contractual adjustments. Water Acid Sewer-Fund Water Supply Program. Decrease $434,100 The program decrease reflects further savings in the amount of $650.000 for inventory to ases of water, offset by a budget transfer $200,0¢0 to thg Capita] Improvement 13 City of Clearwater UTILITY FUNDS Third Quarter Expenditures FY 1994-95 rora to provide additional funding for repair and replacement projects, as well as other minor adjustments including the Capital purchase of a chlorinator, switch over unit in the amount of 14,500. The Third Quartej - mended Budget for the ater SuualY nrog is $991.290 less than the Original 1994195 Operating Budget. +r•Mi Water Distribution Ca 'ta - Budget amendments in the Water Distribution program at third quarter reflect the recommended purchase of a tapping and drilling machine in the amount of $30,000 with budget savings from within the program. These amendments do not result in a bottom line increase to the program. fzas-and Administration & Supply Program Decrease $2,000 The net program decrease of $2,000 reflects numerous budget amendments resulting in overall program savings of $2,000. The third quarter budget amendment is a decrease o(12L000, and the net Third uarter Amended Budget for the Qu -Administration and Supply program is 1,,149.652,1= than the Original 1994195 Operating Budget. w?sss Gas Dispatch Program Increase $2,300 The budget amendment reflects a several adjustments to various line item codes and is primarily offset by savings within other programs. The third quarter budget amendment is an increase of $2.300, and the net Third Quarter Amended Budget for the Gas Dispatch program is $35,060 more than the Original 1994195 Operating Budget. rss? Sales Program Decrease $40 The JbiEd Quarter ended Budget for the QM - Sales grogram is $45.06Q more than the Original 1994195 Operating Budget. s?s* Pasco Gas Expansion Program Increase $625,560 Operating -_ ?ecrease 569,700 The Pasco Expansion effort was anticipated at mid year to start up June 1st, 1995. However the start up was actually August 1st, 1995, resulting in operating savings within the program of $69,700. 14 City of Clearwater UTILITY FUNDS Third Quarter Expenditures FY 199495 Transfers --Increase $695,260 The budget amendment reflects the transfers of $283,850 of Gas Fund revenues to Capital Improvement project 315-96322, Pasco Land, Building, & Equipment, for the purchase of property for the Pasco Gas operation (approved 7120195); $32,520 to project 315-96320, Pasco New Gas Mains & Services for the purchase of steel gas pipe (approved 7120/95); and $378,890 to project 315-6320 for the installation of polyethylene gas main (approved 7/20/95). All of these transfers of gas revenues are in effect a loan from the cash pool to provide funding for the Pasco projects as an interim solution until new bond monies are available and the Pasco Gas System Bond Fund is established. The third ua c budget amendment is an incrme of 2 , and the net Third arterr Amgnded Budeet for the Pasco ACas Expanse rnm ig $572.759 more than the Original 1994/95 Operating Budget. * * * * Marketing & Planning Program Decrease $13,100 The cost center reflects savings in numerous budget line items offsetting budget increases due to contractual salary adjustments. The third quarter budget amendmenj_is_a.n dgSrettse of $13,100, and then Thir un r Amend Budget for the Gas -- Marketing _& Planning program iS $49.990 less than the Original 1994195 Operating Budget. Solid Waste Fend Administration Program Increase $34,060 The program amendment includes a budget increase of $9,800 due to 4% salary adjustments, and reflects the transfer of $25,000 of Solid Waste revenues to the Capital Improvement project 315-96437, Old Solid Waste Site, to provide funding for the installation of a fence and the removal of asbestos related materials at the site. This is partially offset by savings in other program line item codes. The Third uarter mended Budget for the Ali W t - A minis ration ro rum is-.$48.230 more than the Original 1994/95 Operating Budget. ***s Collection Program Increase $100,340 The Collection program reflects an increase in Personal Service costs of $76,260 due to the 446 contractual salary adjustments and $26,530 due to the related retirements of three employees, totalling $102,790 in Personal Service costs amendments. In addition, several other budget amendments reflect increases in County dump fees and debt service costs on the new complex, basically offset by decreases in other operating supplies and garage and radio service charges. The Third QuarterAmended Budget for the Sour] Wwate-Collection Rrogom is S67,720 rnorg than the Original 1994/95 Operating Budget. 15 ¦; City or Clearwater UTILITY FUNDS Third Quarter Expenditures FY 199495 Container Maintenance Program Increase $1,110 The budget amendment primarily reflects an increase of $4,110 in anticipated debt service costs on the new complex partially offset by savings in garage service charges of $3,000. The' jfd Quarter Amended Budget for the Solid Waste - Container l;j[Qjzram_i,s 11.02Q morg than the Original 1994195 Operating Budget. Recy-ding Fund Multi-Family Program Decrease $9,000 Savings due to a position vacancy and savings in garage charges result in the program decrease to multi-family. This decrease offsets the lump sum salary increases in other Recycling programs. The Third Ouarter Amended Budget ror the Recycling _ Multi-F=ily nrogr. is $33.200 more than the Original 1994/95 Operating Budget. s•ss Commercial Program Program Increase $45,000 Program expenditures for the Commercial program are further increases at third quarter reflecting an increase in the marketing of recyclables for the cities of Safety Harbor, Dunedin, and others. This increase is offset by an increase in revenues from recycling. The Third Ouarter Amended Budget for the Recycling - Commercial pr cram is $115,720 more than the Original 1994195 Operating Budget. 16 UTILITY FUNDS EXPENDITURE REVIEW THIRD QUARTER - October 1, 1994 - June 30, 1995 Program FY 94/95 Original Budget Prev Qtr Amended Budget Third Quarter Projection Third Quarter Actual Variance Amount % Adjustment Amended Budget Amount % WATER & SEWER FUND Sanitary Sewers 1,063,760 1,078,700 835,617 868,135 -32,518 -4% 35,000 1,113,700 5% Sewer LS/Motor Shop 867,870 931,630 730,825 734,484 -3,659 -1% 47,210 979,840 13% Water supply 7,681,690 7,124,630 5,339,653 4,673,309 666,344 12% -434,100 6,690,530 -139 Water Distribution 5,085,690 5,118,040 3,914,148 4,050,067 -135,919 -3% 45,300 5,163,340 2% Water Support Services 607,290 613,060 478,799 482,912 -4,113 -1% 11,400 624,460 3% Water Pollution Control 10,369,800 10,369,800 8,329,286 8,109,262 220,024 3% 60,420 10,430,220 1% Non-Departmental 7,021,260 7,021,260 5,265,945 5,265,945 0 0% 0 7,021,260 0% TOTAL WATER & SEWER FUND: 32,697,360 32,257,120 24,894,273 24,184,114 710,159 3% -234,770 32,022,350 -2% GAS FUN Administration & Supply 10,920,360 9,772,708 7,621,097 7,390,797 230,300 3% -2,000 9,770,708 -11% Gas Dispatch 154,450 187,210 152,884 141,818 11,066 7% 2,300 189,510 23% Gas Distribution 2,038,000 2,113,250 1,668,505 1,603,648 64,857 4% 55,740 2,168,990 6% Gas Service & Repair 428,480 456,600 362,471 351,500 10,971 3% 17,500 474,100 11% Gas Installation 736,020 764,550 622,610 603,065 19,545 3% 9,300 793,850 8% Gas Sales 663,680 708,780 548,870 504,575 44,295 8% -40 708,740 7% Pasco Gas Expansion 422,880 370,070 287,708 111,764 175,944 61% -13,100 356,970 -16% Gas Marketing & Planning 456,110 419,220 350,308 301,972 48,336 14% 625,560 1,044,780 129% TOTAL GAS FUND: 15,819,980 14,812,388 11,614,453 11,009,139 605,314 5% 695,260 15,507,648 -2% SO ?ID_WASTE FUND Administration 775,490 789,660 608,759 587,078 21,681 4% 34,060 823,720 6% Collection 9,674,860 9,642,240 7,346,336 7,320,542 25,794 0% 100,340 9,742,580 1% Transfer 923,060 931,990 727,817 724,538 3,279 0% 8,650 940,640 2% Container Maintenance 430,870 430,780 330,823 320,347 10,476 3% 1,110 431,890 0% TOTAL SOLID HASTE FUND: 11,804,280 11,794,670 9,013,735 8,952,505 61,230 1% 144,160 11,938,830 1% STORMWA_YER UTILITY FUND w Watershed Management 1,899,840 1,902,840 1,764,670 1,756,738 7,932 0% 660 1,903,500 0% environmental/Regulatory 54,370 55,710 44,313 40,689 3,624 8% 0 55,710 2% Stormwater Utility 1,574,790 1,625,860 1,256,969 1,237,734 19,235 2% 26,540 1,652,400 5% TOTAL STORMWATER UTIL FUND: 3,529,000 3,584,410 3,065,952 3,035,161 30,791 1% 27,200 3,611,610 2% RECYCLING FUND Residential Program 958,110 958,100 757,868 553,488 204,380 27% 3,810 961,910 0% Multi-Family Program 246,960 280,160 214,972 193,013 21,959 10% -9,000 271,160 10% Commercial Program 386,180 456,900 395,911 333,873 62,038 16% 45,000 501,900 30% TOTAL RECYCLING FUND: 1,591,250 1,695,160 1,368,751 1,080,374 288,377 21% 39,810 1,734,970 9% TOTAL, UTILITY FUNDS 65,441,870 64,143,748 49,957,164 48,261,293 1,695,871 3% 671,660 64,815,408 -1% 17 City of Clearwater OTHER ENTERPRISE FUNDS Third Quarter Revenues FY 199495 Bridge Fund Toll Revenues - Toil revenues are approximately as projected at third quarter. Token Sales - Token sales are approximately $29,024, or 12% higher than anticipated at third quarter. Bridge Fund revenues arc not amended at third quarter. Revenues were budgeted for the full fiscal year. It appears that the bridge may be closed effective September 16, 1995, or approximately two weeks before fiscal year end. Marina Fund Marina Fund revenues are approximately as estimated at third quarter. No further amendments are proposed for the current fiscal year, Pier 60 Fund Operating Revenues Increase $10,000 The amendment reflects the anticipation of additional revenue from vending machine sales. Parking-Fund Other Financing Sources Increase $1,370 The budget amendment reflects the appropriation of retained earnings of the Parking fund to provide funding for the transfer of funding to the Capital Improvement Program due to the lump sum salary adjustments. Harborview Center Other Financing Sources Increase $669,564 The budget amendment reflects the loan from the cash pool to fund the Marketing Plan for the Harborview Center in the amount of $109,564 as approved by the City Commission on 2127195; $100,000 for the completion of the Pickles Plus restaurant representing a loan from the cash pool as approved by the Commission on 813195, and $460,000 representing a loan from the Central Insurance Fund for additional needs at the Harborview as presented to the City Commission on 917195. 18 ENTERPRISE FUNDS REVENUE REVIEW THIRD QUARTER - October 1, 1994 to June 30, 1995 FY 94/95 laid Year Third Third 3rd Qtr Amended Original Amended Quarter Quarter Varianci Budget Budget Budget Projection Actual Amount % Adjustment Amount % FRIDGE FUND Operating Revenues Tolls 1,370,000 1,370,000 1,033,185 1,038,221 5,036 0% 0 1,370,000 0% Sale of Tokens 305,000 305,000 234,788 263,812 29,024 12% 0 305,000 0% Other Revenues 20,100 20,100 72 494 422 6 9 20,100 0% Other (Hon-Rsven ue) Financing Sources 0 0 0 0 0 - 0 0 n/a Total, BRIDGE 1,695,100 1,695,100 1,268,045 1,302,527 34,482 3% 0 1,695,100 0% 1"RINE FUND Operating Revenues Sales Rentals Other Revenues Other (Non-Revenue) Financing Sources Total, MARINE 875,100 925,600 696,006 689,950 -6,056 -1% 728,500 728,500 558,055 554,502 -3,553 -1% 219,150 223,150 165,582 172,561 6,979 4% . 0 0 0 0 0 - 1,822,750 1,877,250 1,419,643 1,417,013 -2,630 0% 0 925,600 6% 0 728,500 0% 0 223,150 2% PIER 60 Operating Revenues Admissions Sales/Rentals Other Revenues Other (Non-Revenue) Financing Sources Total, PIER 60 PARKING FUND Operating Revenues Parking Receipts Other Revenues Other (Non-Revenue) Financing Sources Total, PARKING HARBORVIEU CENTER FUND Operating Revenues Other Revenues Total, HARBORVIEU CENTER Total, ENTERPRISE FUNDS 0 0 n/a 0 1,877,250 3% 151,000 152,000 103,588 109,466 5,878 6% 0 152,000 1% 144,000 147,680 100,604 105,883 5,279 5% 10,000 157,680 10% 10,680 6,000 3,539 3,960 421 12% 0 6,000 -44% 0 0 0 0 0 - 0 0 n/a 305,680 305,680 207,731 219,309 11,578 6% 10,000 315,680 3% 2,166,000 2,166,000 1,624,500 1,619,829 -4,671 0% 0 2,166,000 0% 319,410 253,310 166,781 156,263 -10,518 -6% 0 253,310 -21% 0 48,726 0 0 0 - 1,370 50,096 n/a 2,485,410 2,468,036 1,791,281 1,776,092 -15,189 -1% 1,370 2,469,406 -1% 90,000 90,000 67,500 71,193 3,693 5% 0 90,000 0% 0 0 0 0 0 - 669,564 669,564 n/a 90,000 90,000 67,500 71,193 3,693 5% 669,564 759,564 744% 6,398,940 6,436,066 4,754,200 4,786,134 31,934 1% 680,934 7,117,000 11% 19 Clearwater, Florida OTHER ENTERPRISE FUNDS Third Quarter Expenditures FY 199495 Qr'g r p 2r byLlgets fyr FY 19M" aftt gpIM quo salary-Qr wage costs,from FY HULK with nQ_incraes f pr union go (modd or cost of Ming (S'QLA) increases. Zhe ' Y rye e Au f r FY 12240 sieD and_SAMP r aces. The one-time 4% vRUS adiustrne rrgrPf?!ected in the Personal! Senke costs at thidffmter. Bridee Fund Program Increase $71,800 The program increase reflects $7,800 due to the contractual salary adjustments, and $64,000 representing a transfer of Bridge Revenues to the Special Program Fund for the payment of the ferry service during the closing or' the Clearwater Pass Bridge. The thin] quarter amended budget is an ingrense of $71.800, and the n Third Quarter Amendpd Budget for h Brid Fund i $102.530 more than the 1994195 Original Operating Budget. Madina Opg tio1m Program Increase $32,710 The program increase reflects $12,710 due to the contractual salary adjustments, and $20,000 representing a transfer of unappropriated Marina Revenues to the Capital Improvement Fund project 315-93487, Fishing Pier/Memorial Causeway to provide funding for a design change to the support pilings recommended by the consulting engineer, and which was not foreseen in the original project planning The third quarter amended budget is an increase of $32,710, and the net Third -Quarter-Amended BUdgyt for the Marina Fttnd is $64 960_morg than the 1994195 Original Operating Budget. Pier 6A_Opertttions Program Increase $4,470 The program increase reflects $4,470 due to the contractual salary adjustments. Then Third Quarter Amended-Budget for the„Pier k„Q Fpnd is $4.47Q more than the 1994/95 Original Operating Budget. Parkine Operations Program Increase $9,120 The program increase reflects $6,910 due to the contractual salary adjustments, and $2,910 to correct the mid year transfer of unappropriated retained earnings of the Parking Fund to the Capital Improvement Fund to provide funding necessary to complete the new 20 r; Clcunvater, Florida OTHER ENTERPRISE FUNDS Third Quarter Expenditures FY 1994-95 Beach Guard Building approved on 5118195. The transfer was approved for $55,255, but only $53,045 was transferred in error. The t 's d sluarteame_nded budget is an_incr a of $9.120, and the ngi Third Quarter Amended Budget for the Parking Operations Prouram is $57.846 mo2g than the 1994195 Original Operating Budget. HarlmrVie4v Qnter_Q rt iom Program Increase $669,564 The program increase reflect the approval funding of $109,564 for the Marketing Plan for the Harborview Center which was approved by the City Commission on 2127195, and $100,000 for the completion of the Pickles Plus restaurant as approved by the City Commission on 813195. Both of these amendments are in effect a borrowing from the consolidated cash pool resulting in an initial deficit cash position for the Harborview Center. In addition, the increase reflects the loan from the Central Insurance Fund in the amount of $460,000 to be paid with future Penny for Pinellas tax proceeds for the additional needs at the Harborview Center as presented to the. City Commission on 9/7195. The ird uareArnended Budte for the_Har orview Center'.O[is?r tiorrS.Prram is669.564_more than'the Original 1994195 Operating Budget, 21 1. 3 tIJ , ENTERPRISE FUNDS EXPENDITURE REVIEW THIRD QUARTER - October 1, 1994 to June 30, 1995 F Program FY 94/95 Original Budget Prev Qtr Amended Budget Third Quarter Projection Third Quarter Actual Variance Amount % Adjustment Amended Budget Amount % BRIDGE FUND: MARINE DEPARTMENT - Bridge operations 975,980 1,006,710 770,570 894,105 -123,535 -16% 71,800 1,078,510 11% 3 { MARINE FUND: i MARINE DEPARTMENT - Marina Operations 1,735,450 1,767,700 1,364,577 1,389,434 -24,857 -2% 32,710 1,800,410 4% r PIER 60 FUND: MARINE DEPARTMENT - Pier 60 Operations 305,680 305,680 232,976 239,981 -7,005 -3% 4,470 310,150 1% PARKING FUND: ENGINEERING DEPARTMENT - Parking System 1,999,800 2,048,526 1,568,327 1,503,648 64,679 4% 9,120 2,057,646 3% MARINE DEPARTMENT - Beach Guard operations 411,760 411,760 311,752 299,565 12,187 4% 411,760 0% TOTAL: 2,411,560 2,460,286 1,880,079 1,803,213 76,866 4% 9,120 2,469,406 2% HARBORVIEW CENTER FUND: Harborvieu Ctr Operations 90,000 90,000 67,500 59,257 8,243 12% 669,564 759,564 744% TOTAL, ENTERPRISE FUNDS 5,518,670 5,630,376 4,315,702 4,385,990 -70,288 -2% 787,664 6,418,040 16% 22 J PJQ Pck3 e lwkv Is 0A City of Clearwater INTERNAL SERVICE FUNDS Third Quarter Revenues FY 1994-95 Gggml ?ervic!n Fund This fund accounts for the activities of General Services Administration and the Building and Maintenance programs. Operating Revenue Increase $45,000 The budget amendment reflects an increase in anticipated revenues from telephone charges in the amount of $15,000 and approximately $30,000 in additional building and maintenance charges. AdminbJMtiye_SMiRe9 F n This fund accounts for the Graphic Communication, Computer Information Service, Purchasing and Utility Customer Service programs. ' Other Financing Sotrr'oes Increase $56,870 The budget amendment provides for the appropriation of prior year retained earnings of the Administrative Services Fund in the amount of $47,770 to offset the effects of the 4% contractual salary adjustments, and $9,100 to provide additional funding for the purchase of and training necessary for the kiosk equipment as approved by the City Commission on 813195. Gar mim Fund The Garage Fund accounts for the Fleet Maintenance and Radio Communication programs for the City. Other Financing- Sources Increase $27,160 The budget amendment provides for the appropriation of prior year retained earnings of the Garage Fund to offset the effects of the 4% contractual salary adjustments. Central 103ura"gg Fund' The Central Insurance Fund includes the Finance Department - Risk Management program, the Human Resource Department - Employee Benefits program, and the Non-Departmental program accounting for City-wide insurance expenditures. No budget amendmQnts are proposed at third quarter. 24 INTERNAL SERVICE FUNDS REVENUE REVIEW THIRD QUARTER - October 1, 1994 to June 30, 1995 End of FY 94/95 Prey Qtr Third Third 3rd Qtr Amended Original Amended Quarter Quarter Variance Budget Budget Budget Projection Actual Amount % Adjustment Amount % General Services 2,687,240 2,737,340 2,041,500 2,112,843 71,383 3% 45,000 2,782,340 4% Administrative services 4,500,070 4,584,970 3,196,040 3,185,182 -10,858 O% 56,870 4,641,840 3% Garage Fund 7,273,860 7,592,498 5,424,190 5,347,870 -76,320 -1% 27,160 7,619,658 5% CentreL Insurance 8,360,410 8,340,410 6,218,538 6,220,664 2,126 0% 0 8,340,410 0% TOTAL, INTERNAL SERVICE FUNDS 22,821,580 23,255,218 16,880,268 16,866,599 -13,669 0% 129,030 23,384,248 2% 25 f City of Clearwater INTERNAL SERVICE FUNDS Third Quarter Expenditures FY 1994-95 The origl'n,aLmmm,kudgim for a1! m1& AQr FY 1994195 reflect dealt status quo salary and wage costs fr,QM FY 199_3L94,,? with no_inmam for union step -Imgrid or p-eat .Qf llvQgSQLA1lngAses The Milt Yogr budget review reflected budget jkstmengs for FY 1994/95 step and $AMR in r h n- im m u n men re rot c e in he ThI_rd_ Quarter' Budget _Rgvfaw, The following Internal Service program increases are due only to the 4% lump sum bonus salary adjustments: Department/Program Amendment General Services Administration $ 1,280 Building & Maintenance 25.27 - Total General Services $-26,55 0 Garage Fleet Maintenance $ 51,400 Radio Communication 3,91_0 Total Garage $55,310 Administrative Services Informsdion Services $ 7,600 Graphics Communication 5,630 Utility Customer Service 40,200 Purchasing 1,610 Total Administrative Service L 55 OAO Insurance Fund Employee Benefits 1 O60 Program increases in the General Services Fund and Insurance Fund due to the contract increases are offset by current year budgeted revenues. Program increases in the Administrative Services and Garage Funds for the salary adjustments are offset by the appropriation of prior year working capital. Administrative Services . in Information Services Program Increase $16,700 The program amendment reflects the increase in personal costs of $1,600 noted above due to the 4 % contractual salary adjustments, and $9,100 reflecting the appropriation of retained earnings of Administrative Services Fund for the Capital Improvement project 315-94721, Kiosk Equipment as approved by the Commission on 8!3195. 26 Durance Fund Risk Management f City of Clearwater INTERNAL SERVICE FUNDS Third Quarter Expenditures FY 199495 Program Increase $15,000 The budget amendment reflects a budget increase to provide training to the Engineering department for safety purposes ($2,000), and funding for the purchase of confined space equipment for several departments ($13,000). 27 INTERNAL SERVICE FUNDS EXPENDITURE, REVIEW THIRD QUA RTCR - October 1, 1994 to June 30, 1995 FY 94195 Prey Qtr Third Third Amended Original Amended "arter Quarter Variance Budget Program Budget Budget Projection Actual Amount % Adjustment Amount % GENERAL SERVICES FUND: GENERAL SERVICE DEPARTMENT - Administration 951,250 1,024,080 790,242 721,868 68,374 9% 1,280 1,025,360 8% Building L Maintenance 1,650,400 1,610,520 1,223,442 1,212,860 10,582 1% 25,270 1,635,790 - -1% Total, General Service Fund 2,601,650 2,634,600 2,013,684 1,934,728 78,956 4% 26,550 2,661,150 2% AMINISTRATIVE SERVICES FUND: INFORKA710M MANAGEMENT DEPARTMENT - Graphic Communications 523,710 533,130 408,554 392,591 15,963 4% 5,630 538,760 3% Computer Information Svc 1,577,760 1,634,160 1,236,539 1,275,616 -39,077 -3% 16,700 1,650,860 5% FINANCE DEPARTMENT - Purchasing 335,570 354,880 272,430 264,631 7,799 3% 1,610 356,490 6% Util Customer service 2,057,270 2,055,530 1,580,946 1,540,801 40,145 3% 40,200 2,095,730 2% Total, Administrative Svcs Fund 4,494,310 4,577,700 3,498,469 3,473,639 24,830 3% 64,140 4,641,840 3% GARAGE FUND: GENERAL SERVICE DEPARTMENT - Fleet Maintenance Radio Communications Total, Garage Fund CENTRAL INSURANCE FUND: FINANCE DEPARTMENT - Risk Management HUMAN RESOURCE DEPARTMENT - Employee Benefits NON-DEPARTMENTAL Total, Central Insurance TOTAL, INTERNAL SERVICE FUNDS 6,286,520 6,606,238 5,097,344 4,743,343 354,001 7% 51,400 6,657,638 6% 955,500 958,110 904,400 872,546 31,854 4% 3,910 962,020 1% 7,242,020 7,564,348 6,001,744 5,615,689 385,855 6% 55,310 7,619,658 301,670 356,170 286,223 289,645 -3,422 -1% 15,000 371,170 23% 115,210 97,480 70,535 65,498 5,037 7% 1,060 98,540 -14% 7,182,400 7,182,400 5,386,797 4,697,173 689,624 13% 0 7,182,400 0% 7,599,280 7,636,050 5,743,555 5,052,316 691,239 12% 16,060 7,652,110 1% 21,937,260 22,412,698 17,257,452 16,076,572 1,180,880 7% 162,060 22,574,758 3% 28 Clearwater, Florida CAPITAL IMPROVEMENT FUND Third Quarter Summary FY 1994-95 The amended 1994-95 Capital Improvement Program budget report is submitted for the City Commission's mid year review. The net proposal amendment is a budget increase of $2,908,621. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The following Capital Improvement Budget increases have-not been previously approved by the Commission. CITY HALL: Municipal Services Complex Technology: A budget increase of $131,493 of General Fund revenues to provide additional funding for technological needs at the complex. MISCELLANEOUS: ADA Transition Plan: A budget increase of $105,000 of General Fund revenues to provide final funding for ADA needs at city facilities. Harborview Center F F & E: A budget increase of Infrastructure tax in the amount of $299,516 to provide funding for Phase II purchases of F F & E for the Harborview Center. Nurborview Center: A budget increase of unappropriated General Fund revenues and Infrastructure tax totalling $1,160,000 to provide funding for additional needs at the Harborview Center as presented to the Commission on September 7, 1995. UTILITIES; Old Solid Waste Site Work: A budget increase of $25,000 of unappropriated retained earnings of the Solid Waste Fund to provide funding for installation of a fence and removal of asbestos containing materials. System R & R - Capitalized: A budget increase of $100,000 of water revenues representing savings of the Water Supply program to provide additional funding. System R & R - Maintenance: A budget increase of $100,000 of water revenues representing savings of the Water Supply program to provide additional funding. LEISURE: Fishing Pier/Memorial Causeway: A budget increase of $20,000 of unappropriated retained earnings of the Marine Fund to provide funding for necessary additional concrete piles. The following Capital Improvement Budget increases have been previously approved by the Commission. Kiosk Equipment Pasco Expansion/New Maics & Services Pasco Land, Buildings & Equipment Harborview Center - Catering Kitchen Harborview Center - Completion of downstairs restaurant Project Commission Budget Approval $9,100.00 813195 411,409.55 7/20195 283,850.00 7/20/95 150,000.00 7/20/95 100,000.00 813/95 29 Clearwater, Florida CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 1994-95 1. Increase Amendments 1. 315-92820 Memorial Causeway Bridge Replacement To record a budget transfer of $30,000.00 of road millage revenues from 315-93470, Bridge/Docks/Seawalls-R&R to provide additional funding for research, presentation materials and special graphics for the feasibility study. 2. 315-93229 Tennis Court Resurfacing To record a budget transfer of $365.36 of infrastructure taxes from 315-93283, Wood Valley Recreation Center improvements, to provide additional funding for the project. 3. 315-93436 Marina Pile Replacement/Repair To record a budget transfer of $-50 of Marine revenues from 315-93483, Marina Building Improvements in order to complete the closing of 315-93483 now that all encumbrances have cleared. 4. 315-93487 Fishing Pier/Memorial Causeway To record a budget increase of $20,000.00 of unappropriated retained earnings of the Marine Fund to provide additional funding for the required additional concrete piles necessitated by the evaluation of soil borings. 5. 315-94602 Municipal Services/Public Safety & Police Complex To record a budget transfer of $85,462.62 of infrastructure taxes from 315-94601, Consolidated City Hall, to provide additional funding for the project and to close 315- 94601, which is complete. 6. 315-94603 Municipal Services Complex Technology To record a budget increase of $131,493.00 of General Fund revenues to provide additional funding for the implementation of technology needs in the Complex. 7. 315-94702 ADA Transition Plan To record a budget increase of $105,000.00 of General Fund revenues to provide additional funding for the final completion of all ADA facility projects. 8. 315-94713 Airpark piaster Plan To record it budget transfer of $71.59 of General Fund revenues from 315-94718, Airpark/Landfill Site, to provide additional funding for this project, and to close 315- 94718, which is complete. 30 Clearwater, Florida CAPITAL MOROVEMENT FUND 't'hird Quarter Amendments FY 1994-95 1. Increase Amendments 9. 315-94717 Harborview Center To record the following budget amendments related to the construction of the Harborview Center: Budget increase of Harborview Center revenues representing a loan from the Harborview Center Fund to provide funding for the completion of the Pickles Plus restaurant, as approved by the Commission on 813195 $100,000.00 Budget transfer of General Fund revenues to 315-94734, Harborview Center F F & E, as previously approved by the Commission to establish a separate project for the purchase of furniture, fixtures, and equipment. C 196,890.00> Budget increase of $700,000.00 of General Fund revenues and $460,000 of Penny for Pinellas infrastructure tax representing a loan from the Central Insurance Fund for additional needs for the Harborview Center Project as presented to the City Commission on 917195. 1,160 000.00 Net budget amendment L1.063, 1100 10. 315-94721 Kiosk Equipment To record a budget increase of $9,100.00 of unappropriated retained earnings of the Administrative Services Fund to provide additional funding for the development of and training on interactive software, purchase of hardware and a kiosk cabinet, as approved by the Commission on 8/3195, 11. 315-94732 TV Flexicart Unit To record a budget increase of $2,400.00 of lease purchase funding,to provide additional funding for the revised project. 12. 315-94734 Harborview Center F F & E To record the following budget amendments to provide for the establishment of a separate project to monitor F F & E purchases for Harborview: A budget transfer of General Fund revenues from 315-94717, Harborview Center as previously approved under Phase 1. $196,890.40 A budget increase of Penny for Pinellas infrastructure tax representing a loan from the Central Insurance Fund for Phase 11 purchase as presented to the City Commission for approval on September 7, 1995, 299,516.00 Net budget amendment $496,406.00 31 Clearwater, Florida CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 1994-95 1. Increase Amendments 13. 3I5-94735 Harborview Center Catering Kitchen To record a budget transfer of $150,000.00 of infrastructure taxes representing a loan from the Central Insurance Fund to the Special Development Fund, to establish a project for the construction of a catering kitchen as approved by the City Commission on 7/25195. 14. 315-96103 Stormwater Quality Improvement/Prop To record a budget transfer of $9,016.30 of Special Development Fund revenues from 315-93462, Dunedin Pass Dredging, to provide additional funding for this project, and to complete the closing of 315-93462 from which all outstanding encumbrances have been cleared. 15. 341-96305 Pinellas Gus Building & Equipment Improvements To record a budget transfer of $33,498.00 of gas bond revenues from 341-96303, Pinellas Gas Line Relocation/Public Works, to provide additional funding for the remodeling of the Gas Administration and Operations Center buildings as approved by the Commission on 6/1195. 16. 315-96320 Pasco Expansion/New Mains & Service To record the following budget amendments to provide funding to establish a project for the installation of new mains and service in Pasco County, which is being funded by gas revenues representing a loan from the Gas Fund until the bond revenues are available. A budget increase of gas revenues for the installation of new gas mains as approved by the Conunission on 7120195 $378,895.60 A budget increme of gas revenues for the purchase of steel pipe as approved by the Commission on 7120195 32,513.95 A budget transfer of gas revenues from 315-96360, Pasco Expansion, which is being closed and replaced by the new Pasco expansion projects, 315-96320, 315-96321, Pasco New Market Dev., and 315-96322, Pasco Land, Buildings & Equipment 598,944.81 Net budget amendment 11,010,354.36 17. 315-96322 Pasco Land, Buildings & Equipment To record it budget increase of $283,850.00 of gas revenues representing a loan from the Gas Fund until bond revenues are available, to fund the purchase of property to be used as an operations and sales facility in Pasco County, as approved by the Commission on 7120195. 18. 315-96349 System R & R - Maintenance To record a budget transfer of $5,075.81 of gas revenues from 315-96339, Additional Lines, to provide additional funding and close this project, which is being replaced by 315-96366, System R & R - Maintenance. 32 Clearwater, Florida CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 1994-95 I, Increase Amendments 19. 315-96363 Gas Inventory Control/Financial Reporting To record a budget transfer of $48,142.00 of gas revenues from 315-96356, Liquid Propane Gas Service, to provide additional funding for this project, and to complete the closing of 315-96356 now that all encumbrances have been cleared. 20. 315-%364 System R & R - Capitalized To record a budget transfer of $255,361.69 of gas revenues from 315-96342, System R & R - Capitalized, to provide funding to establish a new project for capitalized R&R expenditures and close out previous years' activity and close 315-96342. 21. 315-96365 Line Relocation - Maintenance To record a budget transfer of $116,088.74 of gas revenues from 315-96348, Line Relocation - Maintenance, to provide funding to establish a new project for line relocation maintenance expenditures and close out previous years' activity and close 315-96348. 22. 315-96366 System R & R - Maintenance To record the following budget amendments to provide funding to establish a new project for system R & R maintenance expenditures and close out previous years' activity. A budget transfer of gas revenues from 315-96339, Additional Lines $22,465.36 A budget transfer of gas revenues from 315-96340, Line Relocation - Capitalized 77,,217.49 Net budget amendment 99 682.85 23. 315-96367 Gas Meter Change Out To record a budget transfer of $35,000.00 of gas revenues from 3I5-96340, Line Relocation - Capitalized, to provide funding to establish a new project for gas meter change outs. 24. 315-96437 Old Solid Waste Site Work To record a budget increase of $25,000.00 of unappropriated retained earnings of the Solid Waste Fund to provide funding for installation of a fence and removal of asbestos containing materials. 25. 315-96703 System R & R - Capitalized To record a budget increase of 5100,000.00 of water revenues representing savings from the Water Supply Program to provide additional funding for the project. 26. 315-96721 System R & R - Maintenance To record a budget increase of $100,000.00 of water revenues representing savings from the Water Supply Program to provide additional funding for the project. 33 tivF?`?tF- ? i Clearwater, Florida CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 1994-95 I. Increase Amendments 27. 315-96740 Water Supply/Treatment To record a budget transfer of $196.09 of water impact fees from 315-96710, Reservoir II Wells, to provide additional funding for the project and to complete the closing of 315- 96710 now that all encumbrances have been cleared. 28. 315-96505 Recycling Grant To record a budget increase of $10,860.00 of recycling revenues representing recycling grant funding to match budgeted revenues with actual revenues received. 34 Clearwater, Florida CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 1994-95 11. Decrease Amendments i. 315-93283 Wood Valley Recreation Center improvements To record a budget transfer of $365.36 of infrastructure taxes to 315-93229, Tennis Court Resurfacing, to provide additional funding for the project. 2. 315-93462 Dunedin Pass Dredging To record a budget transfer of $9,416.30 of Special Development Fund revenues to 315- 96103, Stormwater Quality Improvement/Prop, to provide additional funding for the project, and to complete the closing of 315-93462 now that all encumbrances have been cleared. 3. 315-93470 Bridge/Docks/Seawalls-R&R To record a budget transfer of $30,000.00 of road millage revenues to 315-92620, Memorial Causeway Bridge Replacement, for additional research, presentation materials and special graphics for the feasibility study. 4. 315-93483 Marina Building Improvements To record a budget transfer of $.50 of Marine revenues to 315-93436, Marina Pile Replacement/Repair, in order to complete the closing of this project now that all encumbrances have cleared. 5. 315-94,601 Consolidated City Hall To record a budget transfer of $85,462.62 of infrastructure taxes to 315-94602, Municipal Services/Public Safety & Police Complex, to provide additional funding for the project, and to close 315-94601 which is complete. 6. 315-94718 Airpark/Landfill Site To record a budget transfer of $71.59 of General Fund revenues to 3 15-947 1 3, Airpark Master Plan, to provide additional funding for the project and to close 315-94718, which is complete. 7. 341-96303 Pinellas Gas Line Relocation/Public Works To record a budget transfer of $33,499.00 of gas bond revenues to 341-96305, Pinellas Gas Building & Equipment Improvements, to provide additional funding for the remodeling of the Gas Administration and Operations Center buildings. 8. 315-96339 Additional Lines To record the fallowing budget amendments in order to complete the closing of this project now that all encumbrances have been cleared. A budget transfer of gas revenues to 315-96349, System R & R - Maint., which is being closed in order to close out the activity of previous years $5,075.81 A budget transfer of gas revenues to 315-96366, System R & R - Maint., which is replacing 315-96349 22A6 5.36 Net budget amendment $27,541-17 35 I Clearwater, Florida CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 1994-95 H. Decrease Amendments 9. 315-96340 Lire Relocation - Capitalized To record the following budget transfers of gas revenues in order to complete the closing of this project now that all encumbrances have been cleared. A budget transfer to 315-96366, System R & R - Maintenance $77,217.49 A budget transfer to 315-96367, Gas Meter Change Out 35,000.00 Net budget amendment $112,217.49 10. 315-96342 System R & R - Capitalized To record a budget transfer of $255,361.69 of gas R & R revenues to 315-96364, System R & R - Capitalized, to provide funding to establish a project for new capitalized system R & R expenditures and to close out prior years' R & R activities and close 315-96342. 11. 315-96348 Line Relocation - Maintenance To record a budget transfer of $116,088.74 of gas revenues to 315-96365, Line Relocation - Maintenance, to provide funding to establish a project for new line relocation maintenance expenditures and to close out prior years' activities and close 315-96348. 12. 315-96356 Liquid Propane Gals Service To record a budget transfer of $48,142.00 of gas revenues to 315-96363, Gas Inventory Control/Fin Reporting, to provide additional funding for the project and to complete the closing of 315-96356 now that all encumbrances have cleared. 13. 315-96360 Pasco Expansion To record a budget transfer of $598,944.81 of gas revenues to 315.96320, Pasco Expansion/New Mains & Services, in order to close this project which is being replaced by the new Pasco expansion projects, 315-96320, 315-96321, Pasco New Market Development, and 315-96322, Pasco Land, Buildings & Equipment. 14. 315-96650 Sludge Form Sale To record a budget decrease of $5.86 of proceeds from the sale of the sludge farm to reduce funding to reflect the actual expenditures related to the sale. 15. 315-96710 Reservoir 11 Wells To record a budget transfer of $196.09 of water impact fees to 315-96740, Water Supply/Treatment, in order to complete the closing of this project now that all encumbrances have been cleared. 36 t. , I { Clearwater, Florida CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 1994-95 III. Menorwidum Amendment 1. 315-93288 Big Pier 60 Park The title of this project has been changed from Beach Pavilion, and the scope has been changed. This project will provide funding for the development of a new park at big Pier 60. 2. 315-93481 Clearwater Pass Bridge Construction This project will be amended once all land purchase negotiations are final and escrowed y funds have been released. 3. 315-96321 Pasco New Market Development This project is being established as one of three projects replacing 315-96360, Pasco Expansion, and will be funded by transfers of gas revenues as needed from 315-96320, Pasco Expansion/New Mains & Services. 37 CAPITAL IMPROVEMENT PROGRAM PROGRAM L STATUS SUMMARY THIRD QUARTER: October 1, 1994 to dune 30, 1995 Description Budget 10/1/94 Amended Prev Qtr Amendments Revised Budget Actual Expenditures Project Open To Date Encumbr Available Balance Amend Status Ref PUBLIC SAFETY Pollce Protection 91118 Police Pursuit Vehicles 182,719 196,669 196,669 168,397 0 28,272 91122 Police Firearms Range 150,000 144,996 144,996 144,996 0 0 C 91124 Police Parking Lot, FOP 30,000 0 0 0 0 0 C 91125 Computer Consultant Study 178,665 184,665 184,665 154,337 25,601 4,727 91126 Police Radio Equipment 40,000 0 0 0 0 0 C 91127 Police Computer Network 2,866,250 3,335,000 3,335,000 0 3,335,000 0 91128 Portable Classroom 48,000 48,000 48,000 48,000 0 0 C 91131 countryside Substs Pkg Lt 14,000 13,705 13,705 12,549 1,156 0 C Sub-Total 3,509,634 3,923,035 0 3,923,035 528,279 3,361,757 32,999 Fire Protection 91115 Emergency operations Ctr 297,020 361,693 361,693 215,286 57,260 89,147 91213 Fire Apparatus Refurbish 185,250 185,250 185,250 104,659 0 80,591 91218 Fire Engine Replacement 250,000 325,000 325,000 0 0 325,000 91219 EMS Capital Equipment 811,393 811,393 811,393 720,147 62,480 28,766 Sub-Total 1,543,663 1,683,336 0 1,683,336 1,040,092 119,740 523,504 TRANSPORTATION New §treet CoDS&EMction 92131 Court Street widening 900,000 681,900 681,900 681,900 0 0 C 92138 Landmark Dr/Ent to Union 725,543 591,640 591,640 591,640 0 0 C 92139 Myrtle Avenue 135,571 70,673 70,673 70,673 0 0 C 92140 Highland Avenue widening 5,431,305 4,131,305 4,131,305 984,385 80,708 3,066,212 92141 Drew Street Widening 1,750,000 1,750,000 1,750,000 664,919 23,728 1,061,353 92143 Hampton Road 804,300 1,022,400 1,022,400 108,834 0 913,566 Sub-Total 9,746,719 8,247,918 0 8,247,918 3,102,351 104,436 5,041,131 Maiar Street Maintenance 92255 Road Underdrain System 1,026,302 980,719 980,719 980,719 0 0 C 92256 Street Resurfacing 7,363,889 7,409,472 7,409,472 5,744,010 602,486 1,062,976 92258 Paving Unpaved Streets 150,000 150,000 150,000 12,430 16,373 121,197 Sub-Total 8,540,191 8,540,191 0 8,540,191 6,737,159 618,859 1,184,173 Sidewalks and Bike Trail 92330 Sidewalk Construc-Gen 715,201 715,201 715,201 482,884 24,065 208,252 92332 Sidewalk RLR City 729,630 729,630 729,630 343,168 155,865 230,597 92334 Bicycle Paths 230,000 230,000 230,000 127,230 0 102,770 92336 Mandalay Sidewalks 125,000 125,000 125,000 32,595 0 92,405 Sub-Total 1,799,831 1,799,831 0 1,799,831 985,877 179,930 634,024 Storm-Drainage 92403 Stormwater Hgmt Master P1 750,000 743,515 743,515 470,297 273,218 0 C 92404 Unspecified Storm Drainag 87,914 87,914 87,914 71,909 16,005 0 92416 Ctevek" St/Arctures 441,841 400,772 400,772 396,604 4,168 0 C 92498 Mise Ponding 121,901 162,970 162,970 111,554 0 51,416 Sub-Total 1,401,656 1,395,171 0 1,395,171 1,050,364 293,391 51,416 38 CAPITAL IMPROVEMENT PROGRAM PROGRAM L STATUS S11MIiARY THIRD QUARTER: October 1, 1994 to June 30, 1995 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/94 Prov Qtr Amendments Budget To Date Encumbr Balance Status Ref TRANSPORTATION iCONTINUEn Ingrsections 92551 City-Wide Intersection Im 411,778 411,778 411,778 283,596 11,075 117,107 92552 Signal Renovation 321,148 321,148 321,148 1i3,336 0 127,812 92553 Now SIW%t Installation 275,952 390,188 390,188 97,331 0 292,857 92555 Intersection Improvements 1,304,322 1,304,322 1,304,322 99,771 378,727 825,824 92556 ADA Intersect Improvement 1,000,000 800,000 800,000 289,302 0 510,698 Sub-Total 3,316,200 3,227,436 0 3,227,436 963,336 389,802 1,874,298 Parting 92612 street Light Equipment 15,000 15,000 15,000 10,835 5,070 -905 92630 Parking Lot Resurfacing 328,124 328,124 328,124 237,181 34,103 56,840 92632 Pkng Garage Structure Rpr 145,750 145,750 145,750 65,226 9,200 71,324 Sub-Total 488,874 488,874 0 488,874 313,242 48,373 127,259 iiscelleneous Engineering 92816 N Greenwood Business Area 300,000 300,000 300,000 239,427 0 60,573 ' 92820 Memorial Causeway Br Repl 100,000 130,000 30,000 160,000 108,927 21,474 29,599 Sub-Total 400,000 430,000 30,000 460,000 348,354 21,474 90,172 to Land ct:uisiti4n 93124 CSX Station Property 0 150,000 150,000 0 0 150,000 Sub-Total 0 150,000 0 150,000 0 0 150,000 Park Development 93229 Tennis Court Resurfacing 108,492 89,992 365 90,357 90,357 0 0 93230 Playground Equip Repl/Hew 256,530 256,530 256,530 208,818 42,631 5,081 93249 New Parking Lots 21,149 29,684 29,684 20,248 0 9,436 93260 Countryside HS Lights 50,000 0 0 0 0 0 93262 fencing Replacement Progr 85,000 85,000 65,040 80,923 250 250 93263 Clwr Bch Recreation Compl 648,641 648,641 648,641 634,841 13,140 660 93269 Light Paplacement 377,863 397,596 397,596 308,317 0 89,279 93279 Sailing Center Improv 18,700 18,463 18,463 18,463 0 0 93281 Countryside Recreation Ct 1,200,219 1,377,219 1,377,219 46,990 0 1,330,229 93283 Wood Valley Rec Ctr Impr 62,400 62,400 -365 62,035 56,414 2,419 3,202 93284 Plaza Park 60,000 59,465 59,465 59,465 0 0 93285 Jack Russell Stadium Impr 492,392 492,392 492,392 447,835 0 44,557 93286 Parking Lot Resurfacing 50,000 42,000 42,000 21,465 19,714 821 93288 Big Pier 60 Park 100,000 100,000 100,000 1,903 65,379 32,718 93289 JR Stadium-Phillies Impro 75,000 200,000 200,000 16,376 0 183,624 93290 JR Stadium-ADA Improv 300,000 400,000 400,OQ0 169,812 52,837 177,351 93291 Pier 60 Tower 0 2,035 2,035 2,035 0 0 93292 Soula Road Park 250,000 250,000 250,000 0 0 250,000 93293 Norton Prk Restroom/Stor 37,000 37,000 37,000 0 0 37,000 93294 Crest Lake Park Improv 59,600 59,600 59,600 18,319 3,200 38,081 Sub-Total 4,252,986 4,608,017 0 4,608,017 2,202,581 199,570 2,202,289 1-1 I-2 C C tI-1 C IlI-i C 39 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 1994 to June 30, 1995 Actual Expe Budget Amended Revised Project Open Available Amend Description 10/1/94 Prev Qtr Amendments Budget To Date Encumbr Balance Status Ref LEISURE (CONTINUED) Beautification 93316 Bayfront Park Renovations 378,925 318,925 318,925 8,913 0 310,012 93320 island Estates Medians 47,689 46,456 46,456 46,456 0 0 C Sub-Total 426,614 365,381 0 365,381 55,369 0 310,012 Marine Faci des 93413 Utilities/Svcs Replace 157,411 175,411 175,411 168,192 0 7,219 93429 Dock Replacement L Repair 88,740 88,740 88,740 82,393 0 6,347 93436 Marina Pile Replace/Repai 98,103 108,940 1 108,941 91,566 0 17,375 1-3 93443 Seminole St Boatramp Drdg 201,363 201,363 201,363 198,262 149 2,952 93462 Dunedin Pass Dredging 320,000 127,444 -9,017 118,427 118,427 0 0 C 11-2 93468 Send Key Bridge Replacemt 1,085,321 1,085,321 1,085,321 1,070,125 9,503 5,693 93469 Sand Key Bridge R&R '89 1,544,000 1,544,000 1,544,000 1,469,193 35,206 39,601 93470 Bridge/Docks/Seawalls-RL11 349,500 349,500 -30,000 319,500 107,007 0 212,493 11-3 93473 Marina Site Studies 68,086 39,592 39,592 39,592 0 0 C 93479 Clw Pass Bridge Monitorin 359,980 359,980 359,980 175,315 93,250 91,415 93480 Marina Sidewalk Replacemt 220,383 220,383 220,383 15D,638 9,700 60,045 93481 Clw Pass Bridge Construct 2,314,166 2,339,166 2,339,166 2,418,027 45,527 -124,388 111-2 93482 New Pier 60 2,202,134 2,200,819 2,200,819 2,200,819 0 0 C 93483 Marine Bldg improvements 115,489 115,146 -1 115,145 115,145 0 0 C I1-4 93485 Bridge Utility Relocation 2,000,000 1,900,000 1,900,000 1,746,958 15,065 137,977 93486 Beach Guard Bldg Reny 53,500 108,755 108,755 454 108,301 0 93487 Fishing Pier/Mem Causeway 100,000 136,031 20,000 156,631 9,921 126,110 20,000 1-4 Sub Total 11,278,176 11,100,591 -19,017 11,081,574 10,162,034 442,811 476,729 Libraries 93510 Books/Mauls Coil-Mein/Ea 3,679,709 3,679,709 3,679,709 3,438,365 87,625 153,719 93513 Library Automation Upgrad 306,180 305,118 305,118 305,118 0 0 C 93514 Clwr Archives Storage Equ 45,000 35,871 35,871 35,871 0 0 C 93515 Office Automation Upgrade 20,280 20,280 20,280 0 0 20,280 93516 Hain Library-3rd Fir Reno 35,000 37,502 37,502 37,502 0 0 C 93517 Library Parking Lots Resu 0 13,928 13,928 7,668 6,260 0 C 93518 Library Security 0 65,000 65,000 64920 80 0 93519 North Greenwood Parking 0 60,000 60,000 0 0 60,000 Sub Total 4,086,169 4,217,408 0 4,217,408 3,889,444 93,965 233,999 GENERAL PUBLIC BUILDINGS & EQUIPMENT Cara 94208 800 MHZ Radio Network 4,575,583 4,538,318 4,538,318 4,538,318 0 0 C 94210 Tire/Fuel Facility 486,167 486,167 486,167 4,500 0 481,667 94216 Cater Link Software 14,000 10,983 10,983 10,983 0 0 C 94218 Grand Ave Garage Project 3,873,718 3,599,699 3,599,699 3,599,699 0 0 C 94220 Fuel Site Enhancement 51,968 51,968 51,968 32,672 0 19,296 94221 Motorized Equip -L/P 5,433,000 5,433,000 5,433,000 3,968,113 940,179 524,708 94222 Motorized Equip -Cash 676,955 676,955 676,955 181,198 60,356 435,401 94223 Garage Technology Upgrade 0 314,301 314,301 0 0 314,301 Sub-Total 15,111,391 15,111,391 0 15,111,391 12,335,483 1,000,535 1,775,373 City Hall Amex 94416 Annex Property Developmt 100,000 100,000 40 100,000 66,578 400 33,022 Sub-Total 100,000 100,000 0 100,000 66,578 400 33,022 CAPITAL. IMPROVEMENT PROGRAM PROGRAM 9 STATUS SUMMARY THIRD QUARTER: October 1, 1994 to June 30, 1995 Actual Expenditures. Budget Amended Revised Project Open Available Amend Description 10/1/94 Prev Qtr Amendments Budget To Date Encumbr Balance Status Ref GENERAL PUBLIC BUILDINGS L EQUIPMENT (CONTINUED) 6111141ra intensnce 94509 Roof Replacements 793,325 793,325 793,325 714,543 33,290 45,492 94510 Air Cond Replace-City Wid 475,353 475,353 475,353 194,924 5,955 274,474 94512 Roof Repairs 349,393 358,903 358,903 342,725 3,950 12,228 94513 Bldg & Maint Facility 250,000 250,000 250,000 177,300 4,200 68,500 Sub-Total 1,868,071 1,877,581 0 .1,877,581 1,429,492 47,395 400,694 t Hatt 94601 Consolidated City Hall 6,876,809 6,876,809 -85,463 6,791,346 6,791,346 0 0 C 11-5 94602 Hun Svcs/P Safety 8 Polic 20,000,000 19,338,340 85,463 19,423,803 2,830,630 15,413,258 1,179,915 1-5 94603 Nun Svcs Complex Tech 0 439,686 131,493 571,179 0 0 571,179 1-6 94604 Traffic Computer ReLoc 0 398,801 398,801 0 0 398,801 Sub-Total 26,876,809 27,053,636 131,493 27,185,129 9,621,976 15,413,258 2,149,895 Miscellaneous 94701 Plan A Dev Computer Upgra 25,000 0 0 0 0 0 C 94702 ADA Transition Plan 553,743 553,743 105,000 658,743 537,014 6,571 115,158 1-7 94704 City Clerk Computer Upgra 40,000 33,218 33,218 33,218 0 0 C 94705 Alpha Computer-HR,Fin/Pay 66,000 195,000 195,000 15,055 0 179,945 94706 IS Network Upgrade 11,500 11,435 11,435 11,435 0 0 C 94707 Cen PerWComm Respee Sys 80,000 168,000 168,000 0 0 168,000 94708 Econ Dev/Cen Perm Comp Up 49,480 0 0 0 0 0 C 94711 Sand Key Power Line 20,000 20,000 20,000 9,813 0 10,187 94712 Engineering Network 110,410 84,010 64,010 25,486 0 58,524 94713 Airpark Master.Plan 706,000 718,720 72 718,792 9,830 0 708,962 1-8 94714 Downtown Redevelopment 100,314 974,404 974,404 87,591 5,000 881,813 94716 Steppe Building Rehab 18,502 6,782 6,782 6,782 0 0 C 94717 Harborview Center 6,053,120 9,580,500 1,063,110 10,643,610 4,406,967 4,341,293 1,895,350 1-9 94718 Airpark/Landfill Site 16,555 16,555 -72 16,483 16,483 0 0 C 11-6 94719 Community Outreach Video 350,000 348,255 348,255 347,225 1,030 0 C 94720 Risk Mgmt Computer Equip 27,500 20,897 20,897 20,897 0 0 C 94721 Kicsk Equipment 35,000 35,000 9,100 44,100 0 0 44,100 1-10 94722 Payroll/Human Resource Sy 328,000 385,000 385,000 0 0 385,000 94723 information Svcs/Query 15,000 14,000 14,000 14,000 0 0 C 94724 Comm Response Comp Upgrad 19,290 0 0 0 0 0 C 94725 Graphics Communication Sy 26,620 26,620 26,620 0 0 26,620 94726 Gen Svc Computer Upgrade 17,100 0 0 0 0 0 C 94727 East Shore Development 100,000 100,000 100,000 0 0 100,000 94728 Tourist Center Renovation 0 11,720 11,720 1,473 0 10,247 94729 Ent Network/WAN Connect 90,000 90,000 0 0 90,000 94730 Utility System Upgrade 0 50,000 50,000 0 0 .50,000 94731 Utility Printer Replacemt 0 40,000 40,000 0 0 40,000 94732 TV Flexicart Unit 0 133,458 2,400 135,858 0 0 135,858 1.11 94733 Vital Records Microfilm 0 100,000 100,000 0 0 100,000 94734 Harborview Center F F b 8 0 0 496,406 496,406 6,939 89,515 399,952 1-12 94735 Hiview Catering Kitchen 0 0 150,000 150,000 0 0 150,000 1.13 94752 Air Park facilities 822,673 862,151 862,151 724,588 0 137,563 94755 General Ledger Package 516,560 516,560 516,560 501,567 0 14,993 94766 Memory - A-4 19,000 0 0 0 0 0 C 94791 Tape Dr1ve-CIS '93 300000 0 0 0 0 0 C 41 ' 1? §:, CAPITAL 114PROVE14ENT PROGRAM PROGRAM L STATUS SUMMARY THIRD QUARTER: October 1, 1994 to June 30, 1995 Actual Expenditures Budget Amended Revised Project Open AvaiLabte Amend Description 10/1/94 Prev 4tr Amendments Budget To Date Encumbr Balance Status Ref GENERAL PUBLIC BUILDINGS b EQUIPMENT (CONTINUED) _ MisaLtan jis1Contihued) 94797 Computer Equip-PiR 86,290 54,729 54,729 54,729 0 0 C 94798 Meter Reading Sys Replace 50,000 44,760 44,760 44,760 0 0 C Sub-Total 10,293,657 15,195,517 1,799,016 16,994,533 6,875,852 4,443,409 5,675,272 UTILITIES Stormwater Utility 96101 Allen's Creek Imprv 500,000 500,000 500,000 4,503 0 495,497 96102 Stevenson's Creek Imprv 3,078,672 3,091,751 3,091,751 963,709 41,918 2,086,124 96103 Stmwtr Quality Imprv/Prop 2,121,660 2,320,702 9,016 2,329,718 177,983 20,794 2,130,941 96104 Storm Drainage R i R 2,815,154 2,815,154 2,815,154 1,357,372 243,976 1,213,806 96105 Habitat Restor/lmprovemts 239,040 239,040 239,040 40,438 0 198,602 96108 Pollutant Strge Tank Remv 558,641 558,641 558,641 140,823 0 417,818 96109 Downtown Lake 100,000 100,000 100,000 293 24,800 74,907 96110 Mullet/Bishop Creek Drain 0 0 0 0 0 0 C Sub-Total 9,413,167 9,625,288 9,016 9,634,304 2,685,121 331,488 6,617,695 Water System, 96703 System R i R-Capitalized 3,031,439 3,033,839 100,000 3,133,839 2,524,429 31,627 577,783 96704 Line Relocation-Capitalix 3,768,495 3,768,495 3,768,495 1,741,491 590,731 1,436,273 96705 14tr/Bckflow Prev Oev Chng 956,848 956,848 956,848 804,837 8,098 143,913 96706 System Expansion 1,474,034 1,474,034 1,474,034 1,290,950 18 183,066 96707 Main Construction-Bond 12,876,182 13,368,059 13,368,059 10,772,816 718,400 1,876,843 96710 Reservoir II Wells 1,015,781 984,754 -196 984,558 984,558 0 0 96719 Engin Fees-Water Bonds 607,052 330,756 330,756 330,756 0 0 96721 system R A R-Maintenance 490,449 490,149 100,000 590,149 442,901 0 147,248 96722 Line Relocation-,ftint 395,000 395,000 395,000 37,027 119,316 238,657 96724 Well Imp t hater Treatmt 908,391 762,810 762,810 762,810 0 0 96729 Engineering fees various 71,000 71,000 71,000 52,726 0 18,274 96731 New Ball Development 1,086,605 250 250 250 0 0 96735 Brackish Water Supply Stu 136,395 86,394 86,394 86,394 0 0 96736 Telemetry Sys Repl Phs LL 132,722 135,545 135,545 114,327 0 21,218 96737 Hydrogeological Study 300,000 272,470 272,470 74,187 198,283 0 96738 Long Range Water Supply 100,000 0 0 0 0 0 96739 Effluent Wtr Dist-P&R 300,000 100,000 100,000 4,178 3,937 91,885 96740 Water Supply/Treatment 0 1,194,913 196 1,195,109 0 0 Sub-Total S ` t 27,650,093 27,425,316 200,000 27,625,316 20,024,637 1,670,410 4,735,160 96201 ews sys em WE AWT Facility - Bond 20,697,338 20,486,043 20,486,043 20,486,043 0 0 96210 Pump Sta Monitor Control 250,000 247,177 247,177 247,177 0 0 96624 Sanitary Sewer Intercepto 1,841,559 1,831,729 1,831,729 1,831,729 0 0 96625 Line Relocation 821,532 821,532 821,532 604,827 5,432 211,273 96626 Marshall St AWT Plant 18,555,194 18,520,732 18,520,732 18,520,732 0 0 96627 East AWT Plant 16,447,698 16,350,276 16,350,276 16,350,276 0 0 96629 Lift Station RdR 1,071,676 1,071,676 1,071,676 720,591 26,382 324,703 96630 Sanitary Sewer Ext 652,002 652,002 652,002 180,593 177,251 294,158 96631 WPC R3R 1,186,685 1,186,685 1,186,685 842,020 18,443 326,222 96632 Sanitary Sewer RSR 8,228,134 8,303,819 8,303,819 3,009,033 269,653 5,025,133 96633 S. Sanitary Sawr Intercep 1,579,700 1,579,700 1,579,700 1,425,097 19,713 134,890 96634 San MI. Reloc Accomodati 1,225,000 1,225,000 4 2 1,225,000 27,487 254,292 943,221 ho ?0,3f {j n-e?Mqt is qq 1.14 1-25 C 1I-15 C 1-26 C C C C I-27 C C C C C CAPITAL IMPROVEMENT PROGRAM PROGRAM i STATUS SUMMARY THIRD QUARTER: October 1, 1994 to June 30, 1995 Actual Expenditures Budget Amended Revised Project open Available Amend Description 10/1/94 Prev Qtr Amendments Budget To Date Entumbr Balance Status Ref LEISURE (CONTINUED) Sewer System ( Continued) 96636 slater Conservation/Reuse 397,000 274,287 274,2B7 276,246 0 -1,959 C 96637 Marshall St Interceptor 3,755,409 3,755,409 3,755,409 3,695,582 3,078 56,749 96641 Northeast Engine Generato 1,068,040 1,133,634 1,133,634 1,025,042 0 108,592 96644 Pump Station #14 Restorat 278,000 278,000 278,000 224,556 0 53,444 96645 Laboratory Upgrade 200,000 200,000 200,000 149,389 9,768 40,843 96647 Residual Treatment Facili 5,113,584 5,113,584 5,113,584 5,106,415 0 7,169 96650 Sludge Farm sale 35,130 77,718 -6 77,712 77,712 0 0 11-14 96651 Dump Truck-WPC 68,499 68,499 68,499 68,499 0 0 96652 Morton Plant Pump Station 100,000 100,000 100,000 0 0 100,000 96653 WPC Computer Upgrade 66,000 66,000 66,000 38,935 2,525 24,540 96654 Al1T Facilities 0 313,383 313,383 0 0 313,383 Sub-Total 83,638,180 83,656,885 -6 B3,656,679 74,907,981 786,537 7,962,361 Gas system 90301 Pin New Gas Mains i Svc 0 3,667,522 3,667,522 2,165,645 585,766 916,111 93517 Library Parking Lots Resu 0 700,000 700,000 152,852 87,620 459,528 96303 Pin Gas Line Rel/Public W 0 760,000 -33,498 726,502 259,015 49,321 418,166 96304 Pin New Gas Market Deveto 0 1,300,000 1,300,000 125,946 950 1,173,104 96305 Pin Gas Bldg i Equip Ircpr 0 600,000 33,498 633,498 218,801 216,279 198,418 96320 Pasco Exp/New Mains & Svc 0 0 1,010,354 1,010,354 134,471 456,388 419,495 96321 Pasco New Market Develop 0 0 0 0 0 0 96322 Pasco Land, Bldg & Equip 0 0 283,850 283,850 10,602 0 273,248 96336 Tarpon Springs Gas Ext 1,806,886 1,782,635 1,782,635 1,782,635 0 0 96337 System Completion 631,079 585,386 585,386 585,386 0 0 96339 Additional Lines 962,813 947,232 -27,541 919,691 919,691 0 0 96340 Line Relocation-Capitaliz 2,011,833 1,780,156 -112,218 1,667,938 1,667,938 0 0 96341 Gas Main Extensions 2,216,243 1,793,359 1,793,359 1,793,359 0 0 96342 System R i R-Capitalized 1,667,592 1,667,592 -255,362 1,412,230 1,412,230 0 0 96348 Line Relocation-Maintenan 163,250 163,250 -116,089 47,161 47,161 0 0 96349 System R i R-Maintenance 624,221 624,221 5,076 629,297 629,297 0 0 96351 New Main Ext Svc Lines 1,997,453 2,099,793 2,099,793 2,099,793 0 0 96352 Gas Meter Change Out 441,500 372,191 372,191 372,191 0 0 96353 Gas Heat Pumps 60,000 60,000 60,000 0 0 60,000 96354 Gas Marketing Plan 87,600 87,600 87,600 20,631 7,869 59,100 96355 Hydraulic Trucks 48,590 48,590 48,590 0 0 48,590 96356 Liquid Propane Gas Svc 51,000 86,818 -48,142 38,676 38,676 0 0 96358 Environmental Gas Project 122,335 157,335 157,335 82,463 47,502 27,370 96359 Pinellas Expansion 5,219,998 0 0 0 Q 0 96360 Pasco Expansion 6,837,925 598,945 -598,945 0 0 0 0 96361 Gas Sales office 90,165 0 0 0 0 0 96362 Gas Admin Bldg Remodel 35,322 0 0 0 0 0 96363 Gas Inv Controt/Fin Repor 25,000 25,000 48,142 73,142 0 0 73,142 96364 System R&R-Capitalized 0 0 255,362 255,362 0 14,646 240,716 96365 Line Ralocation-Maint 0 0 116,089 116,089 0 74,136 41,953 96366 System R&R-Maintenance 0 0 99,683 99,683 0 0 99,683 96367 Gas Mater Change Out 0 0 35,000 35,000 0 0 35,000 I1-7 1.15 1-16 1I1-3 1-17 C C C C C C C C C C 11-8 II-9 11-10 11-11 1-18 C II-12 C C 11-13 C C 1-19 1-20 1-21 1-22 1-23 Sub-Total 25,100,805 19,907,625 69 259 20,602,884 14,518,783 1,540,477 4,543,624 CAPITAL IMPROVEMENT PROGRAM PROGRAM Il STATUS SUMMARY THIRD QUARTER: October 1, 1994 to June 30, 1995 I Actual Expe Budget Amended Revised Project Open Available Amend Description 1/1/94 Prev Qtr Amendments Budget To Date Encumbr Balance Status Ref UTILITIES (Continued) Solid Waste 96424 Mini Transfer Station 393,695 393,695 96426 Facility R i R 512,152 512,152 %427 Residential Container Acq 1,548,996 1,548,996 96428 New Facility 1,034,000 1,034,000 96429 Commercial Container Acq 1,384,567 1,384,567 96433 Recycling Program 1,217,478 1,080,170 96435 TO Station Fuel Tw* RpL 80,000 80,000 96436 Solid Waste complex 1,709,474 1,709,474 96437 old Solid Waste Site Work 100,000 100,000 Sub-Total 7,980,362 7,843,054 393,695 64,981 0 328,714 512,152 318,590 0 193,562 1,548,996 1,233,181 0 315,815 1,034,000 1,002,907 1,190 29,903 1,384,567 1,249,162 3,312 132,093 1,080,170 1,014,808 65,362 0 80,000 8,107 2,530 69,363 1,709,474 1,686,759 4,039 18,676 25,000 125,000 54,988 44,638 25,374 25,000 7,868,054 6,633,483 121,071 1,113,500 Utility Miscellaneous 96515 Reproduction Mach Replace 31,000 31,000 31,000 0 0 31,000 96516 Citywide Aerial Photo 33,000 33,000 33,000 5,908 222 26,870 96517 Generator/Saner LS/Motor 38,000 38,000 118,000 0 0 38,000 Sub-Total 102,000 102,000 0 102,000 5,908 222 95,870 cc in 96801 Recycling Vehicles 227,640 227,640 227,640 0 0 227,640 96802 Racycl Bldg/Process Ramp 175,000 175,000 175,000 149,685 0 25,315 96804 Recycling Carts/Dumpsters 254,655 275,455 275,455 106,458 0 168,997 96805 Recycling Grant 175,000 312,676 10,860 323,536 6,904 53,237 263,395 Sub-Total 832,295 ------------ 990,771 ------------ 10,860 ---------- 1,001,631 ------------ 263,047 ------------ 53,237 ----------- 685,347 ------------ TOTAL ALL PROJECTS 259,757,543 259,066,253 2,908,621 261,974,874 180,746,823 31,282,547 48,746,818 R=: ceacaa?===se.taa?aFa????==rasasa=m.=tea=mare=a=?=aaaaesgraa_a=a_aaa ?aa=aaa=aapa C I-24 1-28 45 1 Clearwater, Florida SPECIAL PROGRAM FUND Third Quarter Amendments FY 1994-95 1. Increase Amendments 1. 181-99317 2. 181-99329 3. 181-99330 4. 181-99331 5. 181-99332 6. 7. 8. 9. Police Education Program To record a budget increase of $8,260.02 in Police Education-Fines to match budgeted revenues with actual revenues received. Investigative Recovery Costs To record it budget increase of $564.89 in Court Proceeds to match budgeted revenues with actual revenues received. Florida Contraband Forfeiture To record the following budget amendments to reflect budgeted revenues in the actual amount received, and fund expenditures in the Law Enforcement Trust Fund: Budget increase of court proceeds $ 78,180.50 Budget transfer to 1 8 1-9933 1, Law Enforcement Trust 174.000.00} Net Budget Amendment $ 4,180.50 Law Enforcement Trust Fund To record a budget increase of $74,000.00 reflecting the transfer of funds from 181- 99330, Florida Contraband Forfeiture Trust. Officer Friendly Program To record a budget increase of $34.00 in donations to match budgeted revenues with actual revenues received. 181-99356 Greenwood/Gardens Youth Program To record a budget increase of $2,800.00 in donations to reflect the "Helping Hands Community Grant" awarded by The Clearwater Junior Women's Club for the North Greenwood Neighborhood Patrol's Girls Club. This funding will provide alternative activities for the girls such as museum visits, plays, and libraries, as well as recreational equipment and supplies to members between the ages of 7 and 16. 181-99366 South Greenwood Neighborhood Patrol To record a budget transfer of $33,000.00 from the Police Department Operating budget to provide grant match funding. 181-99368 Florida Motor Vehicle Theft Prevention To record a budget increase of $34,669.00 in grant funding from the Florida Motor Vehicle Theft Prevention Authority for the purpose of enhancing the city's program combatting vehicle theft. 181-99369 Condon Family Investment Center To record a budget increase of $15,000.00 to provide equipment and software for use by Operation Par at the Condon Gardens Computer Learning Center. The equipment will be used by Operation Par to instruct residents who desire to learn computer skills. 46 Clearwater, Florida SPECIAL PROGRAM FUND Third Quarter Amendments FY 1994-95 10. 181-99489 Arnericops-Project Nucups To record a budget transfer of $22,000.00 from the Police Department operating budget to provide grant match funding for the 1995-96 Fiscal Year. 11. 181-99551 Code Enforcement 196 To record a budget transfer of $8,000.00 from 181-99489, Code Enforcement '95 to provide funding of 1995-96 Fiscal Year administrative costs. 12. 181-99903 FROG Reissue Program To record it budget increase of $60.00 in sales to match budgeted revenues with actual revenues received. 13. 181-99908 Police - Outside Duty To record a budget increase of $4,620.00 of Contractual Service Fees to match budgeted revenues with actual revenues received. 14. 181-99909 CRA Downtown Beautification To record a budget increase of $832.26 in Donations and $127.74 in Interest Income for a net increase of $960.00 to nwtch budgeted revenues with actual revenues received. 15. 181-99910 Library Special Account To record a budget increase of $772.50 in Donations to match budgeted revenues with actual revenues received. 16. 181-99911 Library Training Grant - Spano To record a budget increase of $3,750.00 in Grant funds received from the Florida Department of State, Division of Library and Information Services. 17. 181-99914 Clearwater Pass Bridge Ferry The budget amendment establishes this program for passenger ferry service during the closing of the Clearwater Pass Bridge. Funding is provided by the transfer of $64,000 of Bridge revenues and approximately $16,000 of donations as approved by the City Commission. 18. 181-99915 Employee Retirement Fund The budget amendment establishes this program with an appropriation of $1,000,000 of fund balance of the General Fund for the purpose of providing a "reserve" for the payment of employee accrued leave for General Fund employees as they retire and new employees are hired to replace them. 19. 181-99916 Reengineering Training To record a budget increase to establish a project to provide funding for "reengineering" training and development programs over the next fiscal year. 20. 181-99917 Ervin's Youth Program To record a budget increase of $107,540 of General fund revenues for the Ervin's Youth Group as approved by the City Commission on 7120195. 21. 181-99941 Moccasin Lake Nature Park To record a budget increase of $1,119.01 in Sales and $743.22 in Donations for a net 47 Clearwater, Florida SPECIAL. PROGRAM FUND Third Quarter Amendments FY 1994-95 increase of $1,862.23 to match budgeted revenues with actual revenues received. 22. 181-99962 Parks and Recreation Gift Giving Program To record a budget increase of $9,719.37 in Donations to match budgeted with actual revenues. 23. 181-99993 Sailing Center Donations To record a budget increase of $4,350.00 in Donations to match budgeted revenues with actual revenues received. U. Decrease Amendments 1. 181-99488 Code Enforcement 195 To record a budget transfer of $8,000.00 to 181-99557, Code Enforcement '96, to provide Fiscal Year 1995-96 funding for administrative costs from the remaining balance of the city's general fund match funds. M. Memorandum Amendment 1. 181-99599 Infill Housing Development Program To correct the Mid Year 1995 funding transfer of $25,000.00 to Fund 684, Rehabilitation Loan Fund Number 1. The schedule reflected a budget reduction instead of the interfund transfer expenditure necessary to record the transaction. 48 t CITY OF CLEARWLTER SPECIAL, PROGRAM STATUS SUMMARY THIRD QUARTER REVIEW- October 1, 1994 to June 30, 1995 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/94 Prey Qtr Amendments Budget To Date Encumbr Balance Status Ref PLANNING PROGRAMS 99128 Countywide Consistency Grant 30,000 52,500 52,500 23,770 500 28,230 99129 Sign Amortization Program 213,834 305,834 305,834 234,978 0 70,856 99130 Mapping Services - PPC 3,000 3,000 3,000 0 0 3,000 99133 Concurrency Review Funds 317,720 317,720 317,720 0 0 317,720 Sub-Total 564,554 679,054 0 679,054 258,748 5100 419,806 PUBLIC SAFETY PROGRAMS 99317 Police Education Fund 531,646 554,553 8,260 562,813 550,231 0 12,582 99320 Victim Assistance Program 197 197 197 41 0 156 99325 Citi2en's Police Academy 18,500 18,500 18,500 14,771 0 3,729 99329 Investigative Recovery Costs 62,899 66,596 565 67,161 25,236 0 41,925 99330 FL Contraband forfeiture Fnd 123,682 145,359 4,181 149,540 142,423 0 7,117 99331 Law Enforcement Trust Fd 091 772,914 905,188 74,000 979,188 665,606 0 313,582 99332 Officer Friendly Program 37,660 45,294 34 45,328 33,774 2 11,552 99333 Bicycle Jamboree 2,876 4,296 4,296 3,330 0 966 99356 Greenwood/Gardens Youth Prog 21,889 44,630 2,800 47,430 24,368 0 23,062 99359 Law Enf Appr Ppm-Condon Gard 50,000 50,000 50,000 50,000 0 0 99360 Seat Belt Warning Grant 145,000 104,791 104,791 104,791 0 0 99361 Pub Hag Drug Elimination 177,290 227,290 227,290 201,394 0 25,896 99362 Leap•N Greenwood-Yr 3 11,389 11,238 11,238 11,238 0 0 99363 DUI Equipment Fund 1,500 3,000 3,000 1,817 0 1,183 99364 crime Prevention Program 630 630 630 556 0 74 99366 S Greenwood Neighborhd PatrL 37,410 217,035 33,000 250,035 157,565 1,302 91,168 99367 COPS-Phase 1-Yr 1 0 526,555 526,555 64,072 0 462,483 99368 FL Motor Vehicle Theft Preve 0 0 34,669 34,669 0 0 34,669 99369 Condon Family Investment Cen 0 0 15,000 15,000 0 0 15,000 Sub-Total 1,995,482 2,925,152 172,509 3,097,661 2,051,213 1,304 1,045,144 COMMUNITY DEVELOPMENT 99450 Infill Housing Developmt'91 173,994 22,532 22,532 22,532 0 0 99453 Infill Housing Developmt'90 153,385 120,692 120,692 120,692 0 0 99456 Housing RehabiLitation'92 199,862 153,436 153,436 153,436 0 0 99457 Infill Housing Oevelopmt'92 323,500 68,210 68,210 68,210 0 0 99458 Economic Development'92 38,374 9,030 9,030 9,030 0 0 99461 Rental Rehabilitation'92 74,050 0 0 0 0 0 99464 Public Fee i Inprov 093 15,300 10,437 10,437 10,000 0 437 99466 Infill Housing Developmt093 297,600 146,394 146,394 146,394 0 0 99467 Homeless Facilities 093 20,500 17,913 17,913 17,913 0 0 99468 Owner Housing Rehab 093 224,750 103,787 103,787 103,787 0 0 99469 Special Economic Day 093 57,100 20,100 20,100 20,100 0 0 99470 Program) Administration 094 157,800 102,431 102,431 102,431 0 0 99471 Public Fac 9 Improv 194 56,140 49,235 49,235 45,801 0 3,434 99472 Housing Rehabilitation 094 138,841 76,636 76,636 76,636 0 0 99473 Temporary Housing Reloc 094 50,000 3,637 3,637 3,637 0 0 99474 Subrecip InfILL Housing 094 125,300 231,287 231,287 231,287 0 0 99475 Property Acquisition 094 234,430 104,589 104,589 27,808 0 76,781 99476 Property Disposition 094 20,000 0 0 0 0 0 99477 Special Economic Day 194 25,000 15,000 15,000 15,000 0 0 9947a Property Demolition 094 30,000 30,000 30,000 11,804 0 18,196 99479 Public Services 094 159,100 156,654 156,654 156,654 0 0 99480 Homeless Shelter 094 10,000 10,000 10,000 10,000 0 0 99481 Public Services 095 163,031 163,031 163,031 106,263 0 56,768 49 1-1 1-2 1-3 I-4 1-5 1-6 C C 1-7 1-8 1-9 C C C C C C C C C C C C C C C C C CITY OF CLEARWATER SPECIAL PROGRAM STATUS SUMMARY THIRD QUARTER REVIEW: October 1, 1994 to dune 30, 1995 Actual Expenditure Budget Amended Revised Project Open Available Amend Description 10/1/94 Prev Qtr Amendments Budget To Date Encumbr Balance Status Ref COMMUNITY DEVELOPMENT (CONTINUED) 99482 Public Facilities +95 318,026 329,794 329,794 79,773 0 250,021 99483 Housing Rehabilitation '95 0 165,632 165,632 58,232 0 107,400 99484 Temp Housing Relocation 095 0 10,000 10,000 1,056 0 8,944 99485 SLhrecipiant Infill Hsing'95 154,422 959,430 959,430 187,235 0 772,195 99486 Special Economic Dev '95 136,474 191,826 191,826 17,384 0 . 174,442 99487 Program Ackinistration '95 166,231 221,600 221,60D 120,010 0 101,590 99488 Code Enforcement 095 169,816 225,000 -8,000 217,000 122,047 986 93,967 99489 Americorps-Project Nucops 0 21,439 22,000 43,439 17,315 0 26,124 Sub-Total 3,698,026 3,739,752 14,000 3,753,752 2,062,467 906 1,690,299 SOCIAL SERVICES 99538 Affordable 4iousing lmmp Fees 164,187 203,532 203,532 132,235 0 71,297 99547 No County Discrim Supplmt 7,500 7,500 7,500 0 0 7,500 99554 N. County Discrimination '95 103,000 103,000 103,000 0 0 103,000 99555 EEOC Charge Resolution '95 73,950 73,950 73,950 0 0 73,950 99556 HUD, Fair Housing Assist '95 29,500 29,500 29,500 0 0 29,500 99598 Challenge Loan Guarantee Fd 53,223 56,548 56,548 0 0 56,548 99599 Infill Housing Developmt Pgm 387,685 372,499 25,000 397,499 209,136 0 188,363 99557 Code Enforcement 096 0 0 8,000 8,000 0 0 8.000 Sub-Total 819,045 846,528 ,33.000 879,528 341,371 0 538,157 MARINE 99701 Clearwater Beach Nourishment 2,500 2,500 2,500 300 0 2,200 99704 Sembler Mitigation Project 313,000 330,360 330,360 0 0 330,360 99705 Clean Vessel Grant 0 37,440 37,440 0 22,257 15,183 Sub-Total 315,500 370,300 0 370,300 300 22,257 347,743 MISCELLANEOUS PROGRAMS 99903 FROG Reissue Program 8,290 8,741 60 8,801 3,946 0 4,855 99905 FROG Grant '93 0 0 0 0 0 0 99906 Vision Cable Consultation 50,000 89,000 89,000 53,846 0 35,154 99908 Police - Outside Duty 4,400 13,125 4,620 17,745 18,963 0 -1,218 99909 CRA Downtown Beautification 27,000 27,048 960 28,008 21,583 0 6,425 99910 Library Special Account 111,235 141,199 773 141,972 117,253 9,378 15,341 99911 Library Training Grant-Spann 3,750 3,750 3,750 7,500 3,759 0 3,750 99912 Community Survey 20,895 20,895 20,895 0 0 20,895 99913 Library Parking 13,000 13,000 13,000 0 0 13,000 99914 Clearwater Pass Bridge Ferry 0 0 80,000 80,000 0 0 80,000 99915 Employee Retirement Fund 0 0 1,000,000 1,000,000 0 0 1,000,000 99916 Reengineering Training 0 0 80,000 80,000 0 0 80,000 99917 Ervin's Youth Group 0 0 107,540 107,540 0 0 107,540 99928 Nagano Sister City Program 28,329 28,329 28,329 23,387 0 4,942 99941 Moccasin Lake Nature Park 50,452 54,817 1,862 56,679 42,157 0 14,522 99950 IDB Fees 54,131 54,131 54,131 26,830 0 27,301 99962 Parks L Rec Gift Giving Pgm 169,500 220,993 9,720 230,713 205,409 0 25,304 99970 Tree Replacement Project 63,927 71,319 71,319 39,515 0 31,804 99987 Countryside Recycling 1,807 1,607 1,807 0 0 1,807 99989 Media Radios 7,662 10,107 10,107 1,842 0 8,265 C 11-1 1-10 III-1 [-11 1.12 I-13 I-14 I-15 I-16 1-17 1-18 I-19 1-20 I-21 I -2z 50 CITY OF CLEARWATER SPECIAL PROGRAM STATUS SUMMARY THIRD QMRTER: October 1, 1994 to June 30, 1995 Actual Exp Budget Revised Project Open Availabl Amend Description 10/1/94 Amendments Budget To Rate Encumbr Balance Status Ref MISCELLANEOUS PROGRAMS 99993 Sailing Center Donations 9,753 10,306 4,350 14,656 9,715 4,350 591 99995 {later Conservation Devices 100,000 100,000 100,000 57,151 D 42,849 99996 Clearwater Film Commission 21,462 21,462 21,462 19,854 0 1,608 99997 Maas Brothers Operations 126,900 136,565 136,565 136,565 0 0 C 99998 Safety village 17,944 19,006 19,006 11,328 0 7,678 Sub-Total 890,437 1,045,600 1,293,635 2,339,235 793,094 13,728 1,532,413 TOTAL ALL PROJECTS 8,283,044 9,606,387 1,513,144 11,119,531 5,507,193 38,775 5,573,563 aaazzaztsas aaa=eeszzzaaaaazRaszaaRazzRZasasa zaaz?aas?aa aaatxezaa aaetaas-ease 1-23 51 -1 r . r',1 r?{.1:.'• '.Z?wk., ham. ; , l Clearwater, Florida SPECIAL DEVELOPMENT FUND Third Quarter Amendments FY 199495 Revenues Increase $989,516 Expenditures Increase $989,516 The budgeted increase in revenues and expenditures reflects the transfer of infrastructure tax dollars representing a' loan from the Central Insurance Fund to the Capital Improvement Fund to provide funding to the Harborview Center Fund for the catering kitchen, Phase II FF & E, and other additional needs at the Center. 52 SPECIAL RCVENUE FUNDS Third Quarter: Oc tober 1, 1994 - June 30, 1995 SPECIAL DEVELOPMENT FUND First Quarter Mid Year Thrd Qtr Original Amended Amended Amended Budget Budget Budget Budget 1994/95 1994/95 1994/95 1994/95 Amendments Revenues: . ............ ............. . ............ . ............ ............. Ad Valorem Taxes 1,527,940 1,527,940 1,527,940 1,527,940 Infrastructure Tax 5,834,000 5,834,400 6,215,000 6,215,000 Rental Fees 130,000 130,000 130,000 130,000 Development Impact Fees 25,000 25,000 65,000 65,000 Interest Earnings 200,000 200,000 200,000 200,000 open space Fees 100,000 100,000 100,000 100,000 Recreation Facility Fees 25,000 25,000 375,000 375,000 Recreation Land Fees 25,000 25,000 25,000 25,000 Transportation Impact 200,000 200,000 250,000 250,000 Local. option Gas Tax 750,000 750,400 800,000 800,000 Central Ins Fd Loan 2,936,380 2,936,380 3,925,896 989,516 Prior Year Working Capital 2,230,374 ----------- 2,537,374 ----------- 2,537,374 ----------- 2,537,374 ----------- --- - 11,047,314 14,290,694 15,161,694 16,151,210 ------ 989,516 sennssx=cca se=sases_s= aasacxs=saa =cascscnres ..ccaseas=ec Expenditures: Transfer to Capital Improvement Fund 10,742,814 13,986,194 12,988,947 13,978,463 989,516 Debt Service Payments 304,500 304,500 718,580 718,580 11,047,314 14,290,694 13,707,527 14,697,043 989,516 -.e==csa=e= ==esa=«=.=_ ==ccysaaxcs aca_s==Haas ss=cs_ea==aw SPECIAL PROGRAM FUND Revenues: Intergovernmental: COBG Grant 1,108,000 1,108,000 1,108,000 1,108,000 Interest Earnings 100,000 146,781 146,781 146,781 Miscellaneous 3,000 92,195 175,210 241,389 66,179 Fines 9 Forfeits 99,820 191,331 278,337 87,006 Grant Proceeds 590,360 597,660 651,279 53,419 General Fund 213,801 305,801 1,548,341 1,242,540 Bridge Fund 64,000 64,000 Marine Fund 9,360 9,360 9,360 1,211,000 2,260,317 2,534,343 4,047,487 1,513,144 a_cssa:tcccc -saccaasssr acaaeea=Raa ,sseasaaes_a ;-as?a=cac= Expenditures: Planning Programs 15,000 114,500 114,500 Public Safety Programs 788,130 929,671 1,102,180 172,509 Community Develop Pros 1,108,000 1,149,726 1,149,736 1,163,736 14,000 Social Services 41,403 27,483 60,483 33,000 Marine 54,800 54,800 54,800 Miscellaneous 3,000 111,258 158,163 1,451,798 1,293,635 1,111,000 2,160,317 2,434,353 3,947,497 1,513,144 =====msn=== -==«c==as== «ccce==ac=: cc=cs?s_=a= ccsceaaccoa 53 City of Clearwater, Florida Administrative Change Order Third Quarter Review FY 1994195 In accordance with City of Clearwater Code Section 2.564,(2), the City Manager may approve and execute change orders without City Commission approval within certain limitations. The following change order have been administratively approved since the last report to the Commission based on the code specified criteria: I. Increases do not exceed $25,000 over Commission approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project,. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than thirty (30) days, in any one change or cumulatively for the same project. 6119195 Administrative Change Order No. 1 and Final - Glenwood Subdivision Road and Drainage Replacement and Cleveland St. Turnaround (94-23). This change order is a result of the Cleveland St. Turnaround being deleted from the contract and the adjustment of quantities used for the project to their actual amounts. R.E. Purcell Construction Co., Inc. - $ 41,643.61 6121195 Administrative Change Order No. 1 - Enterprise Road Sanitary Sewer Rehabilitation (95-5). This change order is a result of additional sanitary work needed as a result of Morton Plant Hosipital's ongoing West Campus improvements. Madsen/Barr Corporation + $ 4,540.04 6128195 Administrative Change Order No. 2 - Utilities Relocation- Sunset Point Road, Keene Road to U.S. Hwy. 19. This is a joint project with Pinellas County. This change order is a result of quantity adjustments and additional items needed to continue with the project. S&E Contractors + $ 18,675.00 54 City of Clearwater, Florida Administrative Change Order Third Quarter Review FY 1994195 6130195 Administrative Change Order No. 1 - Harbor Drive Storm Improvement Project (94-10). This change order is a result of the need for the milling of excess asphaltic layers from both sides of Harbor Drive in order to improve existing drainage conditions. MTM Contractors, Inc. + $ 3,975.00 8/7195 Administrative Change Order No. 2 and Final - Rosetree Court Storm Replacement (94-5) and Flushing Avenue Sanitary Interconnector Sewer (94-18), This change order is a result of adjustments in quantities used in the completion of (94-5) and the continuation of (94-18). $ 17,249.00 817195 Administrative Change Order No. 2 and Final - 1995 Underdraiil Contract (94- 22), This change order adjusts the contract quantities to those amounts actually used in the completion of the construction project. Suncoast Excavating, Inc. - $ 84,126.75 8/10/95 Administrative Change Order No. 1 and Final - 1994/95 Street Resurfacing Contract (94-27). This change order adjusts construction quantities to those actually required to complete the project. Couch, Incorporated - $ 106,661.60 1 55 . 7 ... . . .. tit ? . . • ? ? „ . L. . .. ? . .,? ?;" .« .. •a .. . . t . ,.. .. «. ...... .. ....? r{s rV:ry y CITY OF CLEARWATER SPECIAL LAW ENFORCEMENT TRUST FUNDS (Florida Contraband Forfeiture Act Funds, FS 932.704) 3rd Ouarter Budget Revised Actual Available Balances Budget Amendment Budget To Date Balance Begiruing EW*noaAvellable atOctobar 1, i994 204,107.33 Revenuer - Not of Administrative Expenses 176,878.33 Expenditures (601201.22) Proje,cted Balance at September 30, 1995 _ 320.784144 320,784.44 Appropriation: Technical Equipment 137,169.00 4,000,00 141,169.00 57,550.68 83,618.42 Supervisory Training Coursea 16,934.54 (7,959.75) 8,974.70 8,974.79 0.00 Long Hange Plan Computer Equipment 156,813.00 143,484.75 300,097.75 96,656.88 203,440.87 Equipment for inspectional Services 5,000.00 (5,000.00) 0.00 0.00 0.00 Matching Funds for Federal Grant 75,469,60 (60,525,00) 14,944.60 14,944.60 0.00 . Safe Neighborhood Programs 31,956.25 31,956.25 28,968.25 81000.00 Crime Prevention Programs 49,500.00 _ 49,6W.00 31,557.00 17,943.00 Total 472.842.39 __Z4 ,QQD .00 _548.64?,?9 X36 &LO,?Q Unspent Appropriation Balance 310,002.29 Pro*ted Unappropriated Balance at September 30, 1995 _i0.782.1b 56 CITY OF CLEARWATER SUMMARY OF CLAIMS SETTLED Third Quarter Review 1994/95 SUMS PAID TO CLAIMANTS IN SETTLEMENT OF CLAIMS IN EXCESS OF $2,000 DATE OF DATE INCIDENT SETTLED CLAIMANT AMOUNT DET II. 08/15/93 05/09/95 D. Smith 12,500 Check issued for settlement of bodily injury claim incurred as a result of a basketball injury at the Armory. 10126/90 05/12/95 Allstate Ins. 2,800 Check issued for settlement of a property damage subrogation claim arising out of an auto accident. 09/05/93 05/23/95 W. Bryan 65,000 Check issued for settlement of the claim of the passenger in the car driven by Mr. Gilfoyle in the Whitacre/Gilfoyle auto accident. Total Paid $ 80,300 SUMS PAID TO _1TY IN SETTLEMENT OF CLAIMS EXCEEDING $2,000 04/09/95 06109195 City 2,468 Check issued for settlement of property damage claim. Amount collected is in excess of amount of property damage claimed by City of Clearwater. Total $ 2,468 Collected 57 ORDINANCE NO. 5910.95k?'??' 3?srr AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 1995; TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER AND SEWER FUND, GAS FUND, SOLID WASTE FUND, STORMWATER UTILITY FUND, RECYCLING FUND, BRIDGE FUND, MARINE FUND, PARKING FUND, PIER 60 FUND, HARBORVIEW CENTER FUND, GENERAL SERVICES FUND, ADMINISTRATIVE SERVICES FUND, GARAGE FUND, AND CENTRAL INSURANCE FUND, AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 1995, for operating purposes, including debt service, was adopted by Ordinance No. 5679.94; and WHEREAS, at the Third Quarter Review it was found that an increase in expenditures of $2,413,640 is necessary in the General Fund; an increase of $989,516 is necessary in the Special Development Fund; and increase of $1,513,144 is necessary in the Special Program Fund; an increase of S695,260 is necessary in the Gas Fund; an increase of $144,160 is necessary in the Solid Waste Fund; an increase of $27,200 is necessary in the Stormwater Utility Fund; an increase of S39,810 is necessary in the Recycling Fund, an increase of $71,800 is necessary in the Bridge Fund, an increase of 532,710 is necessary in the Marine Fund; an increase of $9,120 is necessary in the Parking Fund; an increase of $4,470 is necessary in the Pier 60 Fund; an increase of $669,564 is necessary in the Harborview Center Fund; an increase of $64,140 is necessary in the Administrative Services Fund; an increase of $26,550 is necessary in the General Services Fund; an increase of $55,310 is necessary in the Garage Fund; an increase of S16,060 is necessary in the Central Insurance Fund; and that sufficient revenues are available to cover these additional expenses; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Commission to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 5679-94 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 1994 and ending September 30, 1995 a copy of which is on file with the City Clerk, the City Commission hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING Attest: Cynthia E. Goudeau, City Clerk Rita Garvey, Mayor-Commissioner Approved as to form and legal sufficiency: Pamela K, Alvin, City Attorney 58 EXHIBIT A 1994-95, BUDGET REVENUE First Third Quarter Mid Year Quarter Original Amended Amended Amended Budget Budget Budget Budget 1994/95 1994/95 1994/95 1994/95 General Fund: Property Taxes 18,975,230 18,975,230 19,025,230 19,186,670 Franchise Fees 5,867,320 6,282,320 6,282,320 6,282,320 Utility Taxes 12,C96,800 12,096,800 12,240,800 12,340,800 Licenses & Permits 2,148,500 2,148,500 2,201,000 2,201,000 Fines, forfeitures or Penalties 1,649,000 1,649,000 1,293,000 1,335,000 1ntergoverrmental Revenue 11,490,630 11,484,130 11,569,210 11,569,210 Charges for Services 1,061,220 1,061,220 1,028,370 1,028,370 Use and Sale of City Property and Money 1,350,000 1,350,000 1,345,940 1,345,940 Miscellaneous Revenues 18,500 28,650 114,440 114,440 lnterfund Administration Service Charge 3,076,150 3,076,150 3,076,150 3,076,150 Interfund Other Service Charge 1,671,960 1,671,960 1,657,960 1,657,960 Interfund Transfer 3,830,670 3,830,670 3,830,670 3,830,670 Transfer to/from Surplus 3,036,330 3,227,044 3,617,044 5,727,244 Total, General Fund 66,272,310 66,881,674 67,282,134 69,695,774 Special Revenue Funds: Special Development Fund Special Program fund 11,047,314 14,290,694 15,161,694 16,151,210 1,2i1,000 2,260,317 2,534,343 4,047,487 W ity & Other Enterprise Funds: Water & Sewer Fund Gas Fund Solid Waste Fund Stariwater Utility Fund Recycling Fund Bridge Fund Marine Fund Parking Turd Pier 60 Fund Harborview Center Fund Internal Service Funds: 33,748,500 33,748,500 17,726,610 16,251,610 11,989,060 11,989,060 3,529,000 3,529,000 1,720,070 1,694,400 1,695,100 1,695,100 1,822,750 1,822,750 2,485,410 2,506,410 305,680 305,680 90,000 90,000 33,313,500 15,802,550 12,059,660 3,610,500 1,929,780 1,695,100 1,877,250 2,468,036 305,680 90,000 34,312,990 16,057,110 12,169,650 3,690,500 2,075,780 1,695,100 1,877,250 2,469,406 315,680 759,564 8-25-95 Budget Amendment 161,440 100,000 42,000 2,110,200 2,413,640 989,516 1,513,144 999,490 254,560 110,000 80,000 146,000 1,370 10,000 669,564 Administrative services Fund 4,500,070 4,500,070 4,584,970 4,641,840 56,870 General Services Fund 2,687,240 2,687,240 2,737,340 2,782,340 45,000 Garage Fund 7,273,860 7,273,860 7,592,498 7,619,658 27,160 Central Insurance Fund 8,360,410 8,360,410 8,340,410 8,340,410 Total, All funds 176,464,384 179,886,775 181,385,445 188,701,759 7,316,314 59 V. EXHIRIT A (Continued) $-25-95 1994.95 BUDGET EXPENDITU RES First Third Quarter Hid Year Quarter Original Amended Amended Amended Budget Budget Budget Budget Budget 1994/95 1994/95 1994/95 1994/95 Amendment General Fund: City Commission 168,070 191,870 210,250 318,717 108,467 Administration 2,266,860 2,211,970 2,258,680 2,224,130 34,550 Legal 1,000,130 1,000,130 1,000,130 1,025,130 25,000 City clerk 629,510 633,610 642,060 642,060 Dept of Admin services 451,260 478,355 478,355 479,315 960 Finance 1,284,310 1,280,2113 1,291,820 1;302,930 11,110 HLffman Resources 855,270 855,270 851,540 859,450 7,910 Police 20,597,460 20,597,460 20,322,460 20,780,230 457,770 Fire 9,962,010 9,977,669 9,977,669 1D,199,629 221,960 Public Works Department 1,755,600 1,804,200 1,784,400 1,811,350 26,950 Economic Development 447,330 447,330 447,330 451,050 3,720 Parks & Recreation 9,719,D10 9,719,010 9,719,010 9,854,040 135,030 Library 3,766,360 3,763,027 3,800,530 3,829,690 29,160 Engineering 4,535,170 4,540,130 4,540,150 4,568,060 27,910 Public Works 1,559,410 1,559,410 1,536,230 1,50,130 23,900 SW/REC - Airpark Coordination 61,750 61,750 48,600 48,600 Karin - Sailim Center 110,680 110,680 112,660 114,510 1,850 Non-Departmental 7,102,120 7,649,593 8,260,260 9,626,753 1,366,493 Total, General Fund 66,272,310 66,881,674 67,282,134 69,695,774 2,413,640 Special Revenue Funds: Special Development 11,047,314 14,290,694 13,707,527 14,697,043 989,516 Special Program 1,111,000 2,160,317 2,434,343 3,947,487 1,513,144 Utility & Other Enterprise Funds; Water L Sewer Fund 32,697,360 32,692,400 32,257,120 32,022,350 -234,770 Gas Fund 15,819,980 14,431,982 14,812,388 15,507,648 695,260 solid Waste Fund 11,804,280 11,804,280 11,794,670 11,938,830 144,160 Stormwater Utility Fund 3,529,000 3,529,000 3,584,410 3,611,610 27,200 Recycling Fund 1,591,250 1,635,170 1,695,160 1,734,970 39,810 Bridge fund 975,980 1,000,980 1,006,710 1,078,510 71,800 Marine Fund 1,735,450 1,744,810 1,767,700 1,800,410 32,710 Parking Fund 2,411,560 2,411,560 2,460,286 2,469,406 9,120 Pier 60 Fund 305,680 305,680 305,680 310,150 4,470 Harborview Center Fund 90,000 90,000 759,564 669,564 Internal Service Funds: Administrative Services Fund 4,494,310 4,494,310 4,577,700 4,641,840 64,140 General Services Fund 2,601,650 2,601,650 2,634,600 2,661,150 26,550 Garage Fund 7,242,020 7,270,038 7,564,348 7,619,658 55,310 Central Insurance Fund 7,599,280 7,653,780 7,636,050 7,652,110 16,060 Total, All Funds 171,238,424 6 74,998,325 175,610,826 182,148,510 6,537,684 ORDINANCE NO. 5911-95# . ?, AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT PROGRAM REPORT AND BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 1995, TO REFLECT AN INCREASE IN BUDGET EXPENDITURES TO EXPAND THE SCOPE OF PROJECTS IN THE FUNCTIONAL CATEGORIES OF MISCELLANEOUS ENGINEERING, CITY HALL, BUILDINGS & EQUIPMENT MISCELLANEOUS, STORMWATER UTILITY, WATER SYSTEM, GAS SYSTEM, SOLID WASTE, AND RECYCLING, AND TO REFLECT A DECREASE IN BUDGET EXPENDITURES TO REDUCE THE SCOPE OF PROJECTS IN THE FUNCTIONAL CATEGORIES OF MARINE FACILITIES, AND SEWER SYSTEM, FOR A NET INCREASE OF $2,908,621; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Program Report and Budget for the fiscal year ending September 30, 1995 was adopted by Ordinance No. 5680-94; and WHEREAS, unanticipated needs necessitate an increase in expenditures for the following: Miscellaneous Engineering $30,000; City Hall $131,493; Miscellaneous Building & Equipment $1,799,016; Stormwater Utility $9,016; Water System $200,000; Gas System $695,259; Solid Waste $25,000; and Recycling $10,860; and WHEREAS, funds of S2,908,621 are available to finance these projects through use of General Fund Revenues, Infrastructure Taxes, Bridge Revenues, Marine Revenue, Water & Sewer Revenues, Gas Revenues, Solid Waste Revenues, Recycling Revenues, Administrative Services Fund Revenues, and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Commission to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section I of Ordinance No. 5680-94 is amended to read: Pursuant to the Third Quarter Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 1994 and ending September 30, 1995, a copy of which is on file with the City Clerk, the City Commission hereby adopts a Third Quarter Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING Rita Garvey, Mayor-Commissioner Attest: Cynthia E. Goudeau, City Clerk: Approved as to form and legal sufficiency: Pamela K. Akin, City Attorney 61 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1994195 GENERAL SOURCES: General Operating Revenue General Revenue/County EMS special Development Fund Comamty Rrdevelopnent Agency Road Miltage Recreation Facility Impact Fees Transportation Impact fees Recreation Land Impact Fees Downtown Trans Impact Fees Infrastructure Tax Drainage Impact Fee Development Impact Fees Grant Reimbursement from SWMD FEI+IA Property Owners share Donations Proceeds fr sate of sludge farm Other Municipalities special Program Fund Rental Fees SELF SUPPORTING FUNDS: Bridge Revenue Bridge R & R Marine Operating Revenue Parking Revenue Utility System: Dater & Sewer Revenue Water Impact Fees Water R & R Sewer Impact Sewer R. & R Gas Revenue GasR& R Solid Waste Revenue Stormwater Utility Recycling Revenue Recycling Grant Herborview Center 8-25.95 First Qtr Mid Year Third Qtr original Amended A *rxied Amended Budget Budget Budget Budget 1994/95 1994/95 1994/95 1994/95 Amendments 4,243,330 4,670,718 5,233,438 6,169,931 936,493 73,680 73,680 73,680 73,680 1,918,000 1,918,370 2,345,401 2,345,401 0 814,090 814,090 814,090 1,527,940 1,527,940 1,527,940 1,527,940 0 90,731 90,494 90,494 90,000 90,000 90,000 90,000 ' 0 99,000 99,000 99,000 0 29,630 29,630 29,630 7,055,914 10,079,563 8,655,534 9,565,050 909,516 50,960 50,960 50,960 50,960 100,000 100,000 100,000 100,000 233,020 272,498 272,498 272,498 0 14,338 14,338 14,338 0 64,673 64,673 64,673 0 2,400 2,400 2,400 0 368 368 368 0 21,850 28,250 28,250 0 212,888 1,408,405 1,408,405 0 0 6,000 5,994 .6 0 0 13,080 13,080 0 25,000 25,000 25,000 100,000 100,000 100,000 100,000 35,000 35,000 35,000 55,000 20,000 98,000 98,000 153,255 153,255 2,513,000 2,513,000 1,317,483 1,517,483 200,000 100,000 100,000 100,000 100,000 1,200,000 1,200,000 1,200,000 1,200,000 50,000 50,000 50,000 50,000 661,000 661,000 661,000 661,000 25,000 -3,057,590 -2,836,580 -2,141,322 695,258 233,000 233,000 233,000 233,000 370,000 370,000 370,000 395,000 25,000 1,310,320 1,310,320 1,310,320 1,310,320 173,000 193,300 193,800 204,660 10,860 175,000 175,000 175,000 175,000 0 0 0 100,000 100,000 62 EXHIBIT A (Continued) 8-25-95 CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1994/95 First Qtr Hid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 1994/95 1994/95 1994/95 1994/95 Amendments GENERAL SOURCES: INTERNAL SERVICE FUNDS: Garage fund $4,500 54,500 172,500 172,500 Admin Services Fund 261,000 261,000 320,000 329,100 9,100 General Services Fund 118,000 118,000 0 0 BORROWING: Lease Purchase 200,540 200,540 1,980,216 1,982,616 2,400 Bond Isssud•Mun Svc Bldg 1,000,000 1,00,000 338,340 338,340 Internal Borrowing 0 0 -978,000 -978,000 SELF-SUPPORTING FUNDS: Water i Sewer Lease/Purchase 38,000 38,000 38,000 38,OOD Recycling Lease/Purchase 227,640 227,640 227,640 227,640 Gas Bond Issue 4,710,000 9,543,278 2,378,401 2,378,401 Water i Sewer Loan 300,000 300,000 0 0 Water Bond 0 0 70,000 70,000 INTERNAL SERVICE FUNDS: Garage Lease/Purchase 1,546,000 1,546,000 1,546,000 1,546,000 Gen Svc Lease/Purchase 17,100 17,100 17,100 17,100 Admin Svc Lease/Purchase 148,620 148,620 148,620 148,620 TOTALS: 30,957,564 37,594,905 30,266,274 33,174,895 2,908,621 63' 1- EXHIBIT A (Contirxkd) CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1994/95 8-25-95 First Qtr Mid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 1994/95 1994/95 1944/95 1994/95 Amendments Police Protection 0 48,623 478,074 478,074 Fire Protection 94,680 94,680 169,680 169,680 Hew Street Construction 2,300,000 2,3DO,000 801,199 801,199 Major Street Maintenance 1,488,900 1,488,900 1,488,900 1,488,9D0 Sidewalks: A Bike Trails 400,00 400,000 400,000 400,000 Storm Drainage 0 0 -6,485 -6,485 Intersections 535,000 646,236 446,236 446,236 Parking 50,000 50,000 50,000 50,000 Miscellaneous Engineering 0 30,000 30,D00 60,000 30,000 Land Acquisition 0 150,000 150,000 150,000 Park Development 696,600 829,833 1,051,631 1,051,631 Beautification 0 -61,233 -61,233 •61,233 Marine Facilities 303,000 328,000 125,415 106,398 -19,017 Libraries 685,300 699,228 816,539 81b,539 Garage 1,60D,500 1,600,500 1,600,500 1,600,500 Maintenance of Buildings 190,000 199,510 199,510 199,510 city Hall 7,105,644 7,520,644 7,282,471 7,413,964 131,493 Bldgs 8 Equipment Miscellaneous 3,00,980 6,850,928 7,9D2,840 9;728,856 1,826,016 Storaweater utility 1,710,320 1,710,320 1,922,441 1,931,457 9,016 Water system 2,215,000 2,217,400 1,990,223 2,190,223 200,000 Sewer System 2,566,000 2,703,840 2,584,705 2,584,699 -6 Gas System 4,968,000 6,718,688 -225,180 470,079 695,259 Solid haste 370,000 370,368 232,692 257,692 25,000 Utilities Miscellaneous 102;000 102,000 102,000 102,000 Recycling 575,640 596,440 734,116 744,976 10,860 TOTAL 30,957,564 37,594,905 30,266,274 33,174,895 2,908,621 aUMMMORAARAi vanvuslirAAAA ¦l1AAAA"AAtA¦ sAANNIUMNS82 awVRA1tAAAAAR 64 ORDINANCE NO. $910-95 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 1995; TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL CA, FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER AND SEWER FUND, GAS FUND, SOLID WASTE FUND, STORMWATER UTILITY FUND, RECYCLING FUND, BRIDGE FUND, MARINE FUND, PARKING FUND, PIER 60 FUND, HARBORVIEW CENTER FUND, GENERAL SERVICES FUND, ADMINISTRATIVE SERVICES FUND, GARAGE FUND, AND CENTRAL INSURANCE FUND, AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 1995, for operating purposes, including debt service, was adopted by Ordinance No. 5679-94; and WHEREAS, at the Third Quarter Review it was found that an increase in expenditures of $2,413,640 is necessary in the General .Fund; an increase of $989,516 is necessary in the Special Development Fund; and increase of $1,513,344 is necessary in the Special Program Fund; an increase of $695,260 is necessary in the Gas Fund; an increase of $144,160 is necessary in the Solid Waste Fund; an increase of $27,204 is necessary in the Stormwater Utility Fund; an increase of $39.810 is necessary in the Recycling Fund, an increase of $71,800 is necessary in the Bridge Fund, an increase of $32,710 is necessary in the Marine Fund; an increase of $9,120 is necessary in the Parking Fund; an increase of $4,470 is necessary in the Pier 60 Fund; an increase of $669,564 is necessary in the Harborview Center Fund; an increase of S64,140'is necessary in the Administrative Services Fund; an increase of $26,550 is necessary in the General Services Fund; an increase of $55,310 is necessary in the Garage Fund; an increase of $16,060 is necessary in the Central Insurance Fund; and that sufficient revenues are available to cover these additional expenses; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of tite Clearwater Code authorizes the City Commission to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted dues to unforeseen circumstances or emergencies arising during the fiscal year; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section I of Ordinance No. 5679-94 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 1994 and ending September 30, 1995 a copy of which is'on file with the City Clerk, the City Commission hereby adopts as a e de budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section . This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING Attest: Cynthia E. Goudeau, City Clerk Rim Garvey, Mayor-Commissioner Approved as to form and legal sufficiency: Pamela K. Akin, City Attorney General Fund: EXHIBIT A 1994.95 BUDGET REVENUE First Quarter Hid Year Original Amended Amended Budget Budget Budget 1994/95 1994/95 1994/95 a-zs-9s Third Quarter Amended Budget Budget 1994/95 Amendment Property Taxes 18,975,230 18,975,230 19,025,230 19,186,670 161,440 Franchise Fees 5,867,320 6,282,320 6,282,320 6,282,320 Utility Taxes 12,096,800 12,096,800 12,240,800 12,340,800 100,000 Licenses i Permits 2,148,500 2,148,500 2,201,000 2,201,000 Fines, Forfeitures or Penalties 1,649,000 1,649,000 1,293,000 1,335,000 42,000 Intergovernmental Revenue 11,490,630 11,484,130 11,569,210 11,569,210 Charges for Services 1,061,220 1,061,220 1,028,370 1,028,370 Use and SaLe of City Property and Money 1,350,000 1,350,000 1,345,940 1,345,940 Miscellaneous Revenues 18,500 28,650 114,440 114,440 Interfund Administration service charge 3,076,150. 3,076,150 3,076,150 3,076,150 Interfund Other Service Charge 1,671,960 1,671,960 1,657,960 1,657,960 Interfund Transfer 3,830,670 3,830,670 3,830,670 3,830,670 Transfer to/from Surplus 3,036,330 3,227,044 3,617,044 -5,727,244 2,110,200 Total, General Fund 66,272,310 66,881,674 67,282,134 69,695,774 2,413,640 Special Revenue Funds: Special Development Fund Special Program Fund Utiity b Other Enterprise Funds: Water 8 Sewer Fund Gas Fund Solid Waste Fund Stormwater Utiiity Fund Recycling Fund Bridge Fund Marine Fund Parking Fund Pier 60 Fund Harborview Center Fund internal Service Funds: Advinistrative Services Fund General Services Fund Garage Fund Central Insurance Fund Total, Ail Funds 11,047,314 14,290,694 15,161,694 16,151,210 989,516 1,211,000 2,260,317 2,534,343 4,047,487 1,513,144 33,748,500 33,748,500 33,313,500 34,312,990 999,490 17,726,610 16,251,610 15,802,550 16,057,110 254,560 11,989,060 11,989,060 12,059,660 12,169,660 110,000 3,529,000 3,529,000 3,610,500 3,690,500 80,000 1,720,070 1,694,400 1,929,780 2,075,780 146,000 1,695,100 1,695,100 1,695,100 1,695,100 1,822,750 1,822,750 1,877,250 1,877,250 2,485,410 2,506,410 2,468,036 2,469,406. 1,370 305,680 305,680 305,680 315,680 10,000 90,000 90,000 90,000 759,564 669,564 4,500,070 4,500,070 4,584,970 4,641,840 56,870 2,687,240 2,687,240 2,737,340 2,782,340 45,000 7,273,860 7,273,860 7,592,498 7,619,658 27,160 8,360,410 8,360,410 8,340,410 8,340,410 176,464,364 179,886,775 181,385,445 188,701,759 7,316,314 4, see I 't EXHIBIT A (Continued) 1994.95 BUDGET EXPENDITURES B-25-95 First Third Quarter Mid Year Quarter Original Amended Amended Amended Budget Budget Budget Budget Budget 1994/95 1994/95 1994/95 1994/95 Amendment General Fund: City Commission 168,070 191,870 210,250 318,717 108,467 Administration 2;266,860 2,211,970 2,258,680 2,224,130 -34,550 Legal 1,000,130 1,000,130 1,000,130 1,025,130 25,000 City Clerk 629,510 633,610 642,060 642,060 Dept of Admin services •451,260 478,355 478,355 479,315 960 Finance 1,284,310 1,280,210 1,291,820 1,302,930 11,110 Human Resources 855,270 855,270 851,540 859,450 7,910 Police 20,597,460 20,597,460 20,322,460 20,780,230 457,770 Fire 9,962,010 9,977,669 9,977,669 10,199,629 221,960 Public Works Department 1,755,600 1,804,200 1,784,400 1,811,350 26,950 Economic Development 447,330 447,330' 447,330 451,050 3,720 Parks 8 Recreation 9,719,010 9,719,010 9,719,010 9,854,040 135,030 Library 3,766,360 3,763,027 3,800,530 3,829,690 29,160 Engineering 4,535,170 4,540,130 4,540,150 4,568,060 27,910 Public Works 1,559,410 1,559,410 1,536,230 1,560,130 23,900 SW/REC - Airpark Coordination 61,750 61,750 48,600 48,600 Marine - Sailing Center 110,680 110,680 112,660 114,510 1,850 Hon-Departmental 7,102,120 7,649,593 8,260,260 9,626,753 1,366,493 Total, General Fund 66,272,310 66,881,674 67,282,134 69,695,774 2,413,640 Special Revenue Funds: Special Development 11,047,314 14,290,694 13,707,527 14,697,043 989,516 Special Program 1,111,000 2,160,317 2,434,343 3,947,487 1,513,144 Utility 8 Other Enterprise Funds: Water b Sewer Fund 32,697,360 32,692,400 32,257,120 32,022,350. -234,770 Gas Fund 15,819,980 14,431,982 14,812,388 15,507,648 695,260 Solid Waste Fund 11,804,280 11,804,280 11,794,670 11,938,830 144,160 Stormwater Utility Fund 3,529,000 3,529,000 3,584,410 3,611,610 27,200 _ Recycling Fund 1,591,250 1,635,170 1,695,160 1,734,970 39,810 Bridge Fund 975,980 1,000,980 1,006,710 1,078,510 71,800 Marine Fund 1,735,450 1,744,810 1,767,700 1,800,410 32,710 Parking Fund 2,411,560 2,411,560 2,460,286 2,469,406 9,120 PI %r 60 Fund 305,680 305,680 305,680 310,150 4,470 Hertforview center Fund 90,000 90,000 759,564 669,564 Internal Service Funds: Administrative Services Fund 4,494,310 4,494,310 4,577,700 4,641,840 64,140 General Services Fund 2,601,650 2,601,650 2,634,600 2,661,150 26,550 Garage Fund 7,242,020 7,270,038 7,564,348 7,619,658 55,310 Central Insurance Fund 7,599,280 7,653,780 7,636,050 7,652,110 16,060 Total, All Funds 171,238,424 174,998,325 175,610,826 182,148,510 6,537,684 ORDINANCE NO. 5911-95 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT PROGRAM REPORT AND BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 1995, TO REFLECT AN INCREASE IN BUDGET EXPENDITURES TO EXPAND THE SCOPE OF PROJECTS IN THE FUNCTIONAL CATEGORIES OF MISCELLANEOUS ENGINEERING, CITY HALL, BUILDINGS & EQUIPMENT MISCELLANEOUS, STORMWATER UTILITY, WATER SYSTEM, GAS SYSTEM, SOLID WASTE, AND RECYCLING, AND TO REFLECT A DECREASE IN BUDGET EXPENDITURES TO REDUCE THE SCOPE OF PROJECTS IN THE FUNCTIONAL CATEGORIES OF MARINE FACILITIES, AND SEWER SYSTEM, FOR A NET INCREASE OF $2,908,621; PROVIDING AN EFFECTIVE DATE. qgb WHEREAS, the Capital Improvement Program Report and Budget for the fiscal year ending September 30, 1995 was adopted by Ordinance No. 5680-94; and WHEREAS, unanticipated needs necessitate an increase in expenditures for the following: Miscellaneous Engineering $30,000; City Hall $131,493; Miscellaneous Building & Equipment $1,799,016; Stormwater Utility $9,016; Water System $200,000; Gas System $695,759; Solid Waste $25,000; and Recycling $10,860; and WHEREAS, funds of $2,908,621 are available to finance these projects through use of General Fund Revenues, Infrastructure Taxes, Bridge Revenues, Marine Revenue, Water & Sewer Revenues, Gas Revenues, Solid Waste Revenues, Recycling Revenues, Administrative Services Fund Revenues, and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Commission to provide for the expenditure of mouey for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA; Section . Section 1 of Ordinance No. 5680-94 is amended to read: Pursuant to the Third Ouarter Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 1994 and ending September 30, 1995, a copy of which is on file with the City Clerk, the City Commission hereby adopts a Third Quarter Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING Rita Garvey, Mayor-Commissioner ..Attest: 1 Cynthia E. Goudeau, City Clerk Approved as to form and legal sufficiency: f'L Pamela K. Akin, City Attorney 1' 1 EXHIBIT A 8-25-95 CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1994/95 . First Qtr Mid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 1994/95 1994/95 1994/95 1994/95 Amerxfients GENERAL Sr)URCES• --------- ......... -------*- --------- ----------- General Operating Revenue 4,243,330 4,670,718 5,233,438 6,169,931 936,493 General Revenue/County EMS 73,680 . 73,680 73,680 73,680 Special Development Fund 1,918,000 1,918,370 2,345,401 2,345,401 Communuty Redevelopment Agency 0 814.090 814,090 814,090 Road Millage 1,527,940 1,527,940 1,527,940 1,527,940 Recreation Facility Impact Fees 0 90,731 90,494 90,494 Transportation Impact Fees 90,000 90,000 90,000 90,000 Recreation Land Impact fees 0 99,000 99,000 99,000 Downtown Trans Impact Fees 0 29,630 29,630 29,630 Infrastructure Tax 7,055,914 10,079,563 8,655,534 9,565,050 909,516 Drainage Impact Fee 50,960 50,960 50,960 50,960 Development Impact Fees 100,000 100,000' 100,000 100,000 Grant' 233,020 272,498 272,498 272,498 Reimbursement from SWMD 0 14,338 14,338 14,338 FEMA 0- 64,673 64,673 64,673 Property Owners Share 0 2,400 2,400 2,400 Donations 0 368 368 368 Proceeds fr sate of sludge farm 0 21,850 28,250 28,250 Other Municipalities 0 212,888 1,408,405 1,408,405 Special Program Fund 0 0 6,000 5,994 -6 Rental Fees 0 0 13,080 13,080 SELF SUPPORTING FUNDS: Bridge Revenue 0 25,000 25,000 25,000 Bridge R 5 R . 100,000 100,000 100,000 100,000 Marine Operating Revenue 35,000 35,000 35,000 55,000 20,000 Parking Revenue 98,000 98,000 153,255 153,255 Utility system: Water & Sewer Revenue 2,513,000 2,513,000 1,317,483 1,517,483 200,000 Water Impact Fees 100,000 100,000 100,000 100,000 Water R & R 1,200,000 1,200,000 1,200,000 1,200,000 Sewer Impact 50,000 50,000 50,000 50,000 Sewer R b R 661,000 661,000 661,000 661,000 Gas Revenue 25,000 -3,057,590 -2,836,580 -2,141,322 695,258 Gas R b R 233,000 233,000 233,000 233,000 - Solid Waste Revenue 370,000 370,000 370,000 395,000 25,000 Stormwater Utility 1,310,320 1,310,320 1,310,320 1,310,320 Recycling Revenue 173,000 193,800 193,800 204,660 10,860 Recycling Grant 175,000 175,000 175,000 175,000 Harborview Center 0 0 0 100,000 100,000 EXHIBIT A (Continued) 8.25.95 CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1994/95 First Qtr Mid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 1994/95 1994/95 1994/95 1994/95 Amendments GENERAL SOURCES: INTERNAL SERVICE FUNDS: Garage Fund 54,500 . 54,500 172,500 172,500 Admin Services Fund 261,000 261,000 320,000 329,100 9,100 General Services Fund 118,000 118,000 0 0 BORROWING: Lease Purchase 200,540 200,540 1,980,216 1,982,616 2,400 Bond Issud-Mun Svc Bldg 1,000,000 1,000,000 338,340 338,340 internal Borrowing 0 0 -978,000 -978,000 SELF-SUPPORTING FUNDS:. Water Il Sewer Lease/Purchase 38,000 38,000 38,000 38,000 Recycling Lease/Purchase 227,640 227,640 227,640 227,640 Gas Bond Issue. 4,710,000 9,543,278 2,378,401 2,378,401 Water & Sewer Loan 300,000 300,000 0 0 Water Bond 0 0 70,000 70,000 INTERNAL SERVICE FUNDS: Garage Lease/Purchase 1,546,000 1,546,000 1,546,000 1,546,000 Gen Svc Lease/Purchase 17,100 17,100 17,100 17,100 Admin Svc Lease/Purchase 148,620 148,620 148,620 148,620 TOTALS: 30,957,564 37,594,905 30,266,274 33,174,895 2,908,621 c_ce.ec___.c __c_______aW ?aaa?acoceae eo____cccccx acesaeascaRa EXHIBIT A (Continued) 8.25-95 CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1994/95 - First Qtr Mid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 1994/95 1994/95 1994/95 1994/95 Amendments Police Protection 0 48,623 478,074 478,074 Fire Protection 94,680 94,680 169,680 169,680 Now Street Construction 2,300,000 2,300,000 801,199 801,199 Major Street Maintenance 1,488,900 1,488,900 1,488,900 1,488,900 Sidewalks L Bike Traits 400,000 400,000 400,000 400,000 Storm Drainage 0 0 -6,485 -6,485 Intersections 535,000 646,236 446,236 446,236 Parking 50,000 50,000 50,000 50,000 Miscellaneous Engineering 0 30,000 30,000 60,000 30,000 Land Acquisition 0 150,000 150,000 150,000 Park Development 696,600 829,833' 1,051,631 1,051,631 Beautification 0 -61,233 -61,233 -61,233 Marine Facilities 303,000 328,000 125,415 106,398 -19,017 Libraries 685,300 699,228 816,539 816,539 Garage 1,600,500 1,600,500 1,600,500 1,600,500 Maintenance of Buildings 190,000 199,510 199,510 199,510 City Hall 7,105,644 7,520,644 7,282,471 7,413,964 131,493 8idgs 6 Equipment Miscellaneous 3,000,980 6,850,928 7,902,840 9,728,856 1,826,016 Stormwater Utility 1,710,320 1,710,320 1,922,441 1,931,457 9,016 Hater System 2,215,000 2,217,400 1,990,223 2,190,223 200,000 Sewer System 2,566,000 2,703,840 2,584,705 2,584,699 -6 Gas System 4,968,000 6,718,688 -225080 470,079 695,259 Solid Haste 370,000 370,368 232,692 257,692 25,000 Utilities Miscellaneous 102,000 102,000 102,000 102,000 Recycling 575,640 596,440 734,116 744,976 10,860 TOTAL. 30,957,564 ?cacaaaaac?s 37,594,905 cnc???a?xna_ 30,266,274 ?aaasss?aa?as 33,174,895 aera_ssr?aasa 2,908,621 =aec7aep??aa 1 AGEimDA OA7'E ' F• ia. r r frj'r E r; ITEM ? ? y3 1: - ? CM q. COPIES TO: COMMISSION MEMEANDIM JUL 2 7 1995 PRESS CLERK / ATTORNEY TO: The City Commission FROM: Betty Deptula, City Manager, r, COPIES: Ream Wilson, Parks and Recreation Director SUBJECT: Sandcastle on Beach - Special Events Committee DATE: July 26, 1995 I have received a proposal from Mr. Jerome Katz, of Sand Blast '96, requesting permission to construct the World's tallest sandcastle on Clearwater beach. Attached for your review is the Special Events Committee recommendations concerning this proposal. Mr. Katz has been invited to attend the September 7 Commission meeting and make a presentation. I have made arrangements with staff to provide this information to the public. If you have-any questions, please call. I 0 City of Clearwater Interdepartmental Correspondence TO: Betty Deptula, City Manager FROM: Ream Wilson, Director, Parks and Recreation Dep en COPIES: Kathy S. Rice, Deputy City Manager Bill. Baker, Assistant City Manager SUBJECT: Sandcastle on Beach - Special Events Committee - Re, ' ed Memo DATE: July 26, 1995 The Special Events Committee met on Friday, July 21, 1995, to discuss the proposed "Sand Blast '96" (sandcastle) to be constructed on Clearwater Beach. The promoter of the sandcastle project, Mr. Jerome Katz, of Marketing Excellence, Inc., was also present. Mr. Katz gave a brief overview of the project. The proposed location for the castle is the beach area south of Pier 60 and north of the pier to Holiday Inn property. It would be the tallest sandcastle in the world reaching a maximum height of 59 feet. A tentative schedule calls for construction to begin in September of 1996 with the castle actually being completed and open to the public during the month of October. Construction would consist of gathering sand from the southern portion of the beach within an area of approximately 2,800 linear ft. by 200 ft. by 15" deep. Mr. Katz said it might take 10 days to gather the sand using heavy equipment and approximately 8 or 10 days to construct the castle. Other activities would be located around the base of the castle including concessions, entertainment, etc. Since parking and traffic are a major concern, Mr. Katz said he would make arrangements to rent parking spaces at the Sunshine Mall and Jack Russell Stadium. His idea is that persons would park free and pay $1 for a shuttle bus to the beach where the $1 would be deducted from the entrance fee to walk on the castle. Mr. Katz said he is willing to work with all groups to accomplish the project and proposes to give the City $200,000.00 for rental of the beach space during the time of the activity. He also said he would provide round-the-clock security. After hearing the overview presented by Mr. Katz, members of the Special Events Committee each expressed their thoughts and concerns. Considerable discussion ensued between members and Mr. Katz. Subsequent to this discussion, the Committee recommended that it not take a position either in favor or in opposition to the sandcastle project. The Committee understands the size of the project and the major impact it will have on the beach community. If the project goes forward for further consideration, it should be scheduled for a City Commission public hearing. The Committee strongly feels that the following items should be thoroughly addressed at such hearing. July 24, 1995 Page 2 1. A "permit" must be obtained from the Florida Department of Environmental Protection to hold this activity on Clearwater Beach. A letter of approval from the Clearwater Marine Science Center should also be obtained for this event. 2. The activity must be coordinated with the construction schedule of the Florida Department of Transportation relative to the Memorial Causeway bridge. Traffic expected to be generated by the sandcastle could not be accommodated if it conflicts with closing of any traffic lanes. 3. Promoters must secure any and all occupational licenses necessary for himself and other concessionaires. 4. Concessions to be offered by the promoter should not conflict with private businesses on the beach. 5. An overall plan of the project site must be prepared and appropriate permits for signs, tents, construction, etc. must be secured. 6. The promoter must work closely with the Clearwater Police Department and pay all costs of security for the project. In this respect, Lt. Wayne Sibbert contacted the City of Treasure Island regarding the sandcastle constructed on that beach several years ago. Lt. Sibbert was informed that major police problems were encountered. Problems occurred all night, concession stands wouldn't close, alcohol was a major problem and a quick ordinance was passed to ban beer on the beach, drunkenness, fights, vandalism, cars were towed away, windows broken, urinating in public, 40,000 people a day, traffic problems, etc. Lt. Sibbert was informed that the police were overwhelmed by the problems and that officers from the Pinellas County Sheriffs Department were secured to assist. Police had an extremely difficult time clearing the beach at night and they reported that considerable alcohol was sold as " take-out". Mr. Katz indicated that the sandcastle was constructed during the month of April in Treasure Island and his plans for the Clearwater castle would take all precautions to preclude a similar situation. 7. Normally, special events in Clearwater must provide a certificate of liability insurance in the amount of $500,000.00 naming the City of Clearwater as additional insured. The Committee feels that if this project goes forward, the liability insurance should be in an approximate amount of $5,000,000.00. Mr. Katz agreed. 8. Approval must be secured from businesses and residents . of Clearwater Beach since they will be the primary people impacted by the project for a period of more than 50 days or more. Opposition from various groups has been verbally expressed to some members of the Committee. 9. Arrangements should be made with the South Beach Pavilion since the gathering of sand and the actual sandcastle location will impact the placement of umbrellas along the beach. 10. For safety reasons, areas where sand is being removed by heavy equipment should be fenced and secured, al [r 0110 04. .F- ?? UDR) July 24, 1995 Page 3 11. Sand removing activity might take place after 4:00 or 5:00 p.m. when umbrellas are removed and the beach is not as heavily populated. 12. The promoter, through the Clearwater Police Department, must arrange and pay for all necessary traffic and crowd control. Also, arrangements must be made through the Sheriffs Office or the Florida Marine Patrol for police boats to be placed in the water to control water traffic attracted by the project. 13. The promoter should provide an adequate performance bond assuring that at the completion of the project, the beach will be returned to its original condition. 14. Any food concessions must be approved by either the Pinellas County Health Department or State Department of Business Regulation. 15. If scheduled during the month of October, consideration and coordination efforts will need to be made: with other special events such as volleyball tournaments on the beach, Jazz Holiday at Coachman Park, etc. 16. Any and all costs assumed by the City must be paid for by the promoter. 17. Other considerations might relate to potential erosion problems on the beach as a result of the removal of sand, the loss of visibility of the water from motels across from the sandcastle, daily trash and cleaning activities, relocation of volleyball courts, etc. 18. Because of the size and impact of this project, a separate agreement might be desirable over the normal special event permit. If so, additional wording might address liability concerns, subcontractors, etc. 19. This special event constitutes a "temporary use" governed by Land Development Code section 41.171. This section limits the duration of such events to a maximum cumulative time period of 14 calendar days per year. A variance to this code requirement would need to be granted prior to the event taking place. The City would need to authorize Mr. Katz or his representative to appear before the Development Code Adjustment Board to seek approval of a variance. Mr. Katz informed the Committee that he has expressed a willingness to adjust his plans and schedules to accommodate requirements of the City, businesses, and residents. RW1deb H;\DATA\WPFILES\DESBIE\NI EI10\SANDCAST,DOC .ICV L lie . .?... M C3C,i L? 1'e.V P.a noc ]mss d1rA4ZWATGR FL iWo July 1, 1995 Jerome Katz Marketing Excellence Inc. P.O. Sox 1272 DUNEDIN FL 34597 RE: SANDCASTLE Dear Mr. Katz: Congratulations on the progress you have madei the indications you have received that the state would likely approve an application from the city must certainly be encouraging. On May 2, 1995, you addressed the Board of Directors of the Clearwater Beach Association, listened to comments, and answered questions. The Board thereafter approved a motion giving tentative approval to your proposal., subject to approval by the Motel Committee of the Association, and conditioned upon adequate planning for and dealing with traffic and parking. Subsequently you met with the Motel Committee, and Dr. Rosenow reported to the Board on June 6, 1995, that the Committee supported the proposal subject to promoter provision of an 800 number for information and referrals and to promoter provision of adequate alternative transportation. Good luck. Done properly, I believe the SandCaetle can benefit you, the. sponsors, and the community. ly yours, jkhn(doran, President &Vi6f) i i i f Y Y f _ r4--A?• i l • Presented By Marketing Excellence, Inc. Jerome Katz, President 11 i CORPORATE AND EUENT DESCRIPTION Marketing Excellence, Inc., d.b.a. Sandblast, Inc., is a promotions firm established to create, market, and manage a series of events centered around the construction of the world's tallest sandcastle. From the onset, SandBLAST'96 will be implemented in accordance with a detailed overall plan. This will include the actual construction, sponsorships, the inclusion of local businesses, and an impact study on primary and secondary areas of the community. The actual time for construction would commence on the May 1, 1996 with completion achieved just prior to Memorial Weekend, 1996. The base forthe structure will be approximately 200'x 300' and will reach a minimum height of 65'. Actual construction supervision will be performed by world-renowned experts in this field. k An appropriate, and creative, design will be determined with the venue site being located on waterfront property of a resortitourist nature. In conjunction with community, civic, and business leaders, 'SandBLAST '96 will obtain financial and marketing support through a variety of sponsorships of an appropriate nature. Business establishments located in close proximity to the selected venue will be encouraged to take active roles, and will receive specific opportunities to foster their involvement. Avariety of associated activities and events will be created to enhance the scale and nature of the promotion. Competitions appropriate to a beach setting (in-line skating, skateboarding, volleyball,) as well as bathing suit and "Ironman" contests will be planned throughout the course of the promotion. Concerts, carnivals, fireworks & laser light shows, food festivals and numerous other exhibitions will also be scheduled. Through the use of local companies and organizations to coordinate and present these activities, substantial revenues should be generated to the local business community as well as local charities. A total marketing effort of an international scale will be executed to promote the visitation by individuals and tourists from around the world. These efforts should increase revenues for all entities which are involved with the tourist trade. SandBLAST'96 is inspired by the successful results from the execution of a similar event staged on Treasure Island, Florida in 1985 and 1986. During the 24-day period of operation following completion, over 400,000 people visited the site each year. Projections for Sand Blast '96, based on these previous promotions, will last from Memorial Day through Labor Day and should exceed 600,000 visitors. This could easily be extended at the request of local officials and merchants. EVENT OBJECTI UES Initially, a design concept and an effective overall promotional program is outlined. This plan is then utilized to create an awareness and enthusiasm for sponsorship support. Simultaneously, local media, government, civic and business groups would be contacted to elicit their support. Concurrent to obtaining community support, efforts will be on-going to obtain necessary permits, retain the sand sculptor, establish a modest office facility with close proximity to the venue, and solicit corporate sponsors. This presentation is a part of that process. With the securing of sufficient sponsorship support, the following activities will commence: 1. Local, State, National, and International multi-media marketing will begin. This effort will be initiated with press releases to the media and be followed with an increasing advertising campaign. (Sponsors will also be encouraged to include this event in scheduled advertising.) 2. Vendors and participating businesses would commence activities that are focused on the event to highlight their participation and bring added attention to the event. 3. Venue and site preparation and actual construction would begin along with various activities scheduled for the local population and media. It should be fully understood by all participating parties that it is the intention of the organizers to coordinate, promote, and manage an event that will prove itself financially beneficial to each. Special effort and appropriate considerations will be made to assure that those communities directly impacted by this event will be favorably accommodated and minimally inconvenienced. l rp M RHKVING AND PR OM OT1ON Marketing and promotional activities for SandBLAST'96 will begin with the solicitation of primary "core" sponsors traditionally associated with major events. Obvious products or services which will be pursued include manufacturers of soft and "sports" drinks, sun tan products, photographic film and equipment, automobiles and recreational-vehicles, tourism related companies (hotels, airlines, car rentals, etc.), restaurant chains, and apparel. Local companies will also be contacted and offered reduced levels of sponsorship opportunities. In-kind sponsorships will be sought to support construction or meet associated activity or media requirements. The subsequent, and more obvious, phase of marketing for SandBlast'96 will be focused upon the attraction of spectators and visitor attendance. From the start, a public relations campaign of "Press Announcements" will be made to attract local, state, national, and worldwide attention to the event, and will continue as new information warrants. In addition, a specific advertising and marketing campaign will be produced utilizing all media forms. Included in the multi-media campaign will be travel publications, key college and university newspapers, regional and local billboards, radio, newspapers, and network, cable, and local television. Sponsors will be encouraged to utilize their association with SandBLAST'96 as a theme source for their own advertising efforts. Their formidable influence with the national audience can prove a valuable foundation for marketing success in conjunction with our own advertising campaign. Efforts will also be made to bring in such entities as CNN and the Travel Channel. A network such as Arts ,& Entertainment will be pursued as a source for the production of a documentary following the construction and completion of the sandcastle. CO V A7R) f C R I'TI CRL CONCERNS At this time, the primary concern is to obtain local government and business support to make SandSLAST'96 a reality. Since many potential major corporate sponsors evaluate their budgets beginning in July, for the following year, it is vital that all prerequisite approval be in place In order to solicit sponsors. Dialogues with a variety of potential major sponsors have already been initiated and a strong interest has already been expressed. Potential competition from existing tourist attractions does not pose athreat, and efforts (such as lower tickets prices from this competition) will only serve to stimulate visitation to the area. The uniqueness of this project will serve to further enhance area tourism efforts. Weather IS NOT a major concern from the stand point of its' affect on the sculpture. A sand castle built in Japan withstood a typhoon with no substantial damage. Of course, weather does present a potential for affecting attendance, and insurance will be obtained to protect the investment from any such occurances. From previous experience, the single greatest concern is in the accommodation of visitors to the venue. Parking and "crowd control" MUST receive a high priority in all pre-planning, but sufficient time exists to make all necessary arrangements to expedite these matters. Contact with local authorities has already been established and their guidelines and requirements are in the possession of the promoter. A potential attendance of 600,000 people will require a definite strategic program, but one which should be well worth the effort. r W M RNRGEMENT JEROME "JERRY" KATZ Management of Sandblast, Inc. will be provided by Jerome "Jerry" Katz, a recognized member of the International Special Event Society, former CEO of Convention and Party Services, Inc., and is currently President of Marketing Excellence, Inc. of Dunedin, Florida. Mr. Katz's experience makes him no stranger to major promotional events. He has facilitated and coordinated activities for numerous major corporations, and been involved with events associated with Super Bowls XVII1 and XXV and the GTE St. Petersburg Grand Prix. Mr. Katz has been a resident of the Dunedin area for the past twenty years. VERSATILE REALITY PRODUCTIONS, INC. (VRP) Leading the marketing effort for SandSLAST'96 is Versatile Reality Productions, Inc. This firm, headed by Janet and Bernie McGuire, offers a wealth of knowledge and experience in the areas of advertising, creative design and production coordination, media planning and placement, and the creation and execution of promotional and special events. As Jan Kelly, priorto forming VRP, Jan has nearly fifteen years experience in theTampa Bay radio market as both an on-air personality and Promotions Director for major local FM stations. Her creation and coordination of the World's Largest Human American Flag (Clearwater Beach) received national news coverage. Jan's reputation extends across a spectrum of major concert events, numerous local promotions, and innovative on-air activities. She has worked countless hours to help raise many dollars for local charitable organizations, and is currently assisting the American Red Cross (Tampa Bay Suncoast Chapter) with a variety of promotions. Bernie McGuire is the other half of the VRP leadership team. His creative talents and detailed knowledge of media and print production have been acquired through relationships with CBS Sports, the NBA, NFL, NCAA, Major League Baseball, and the Olympic Games. Bernie's experience with advertising, media placement and promotional events stretches across a varier client list which includes Marriott, Sheraton, Omni, and Holiday Inn hotels, the 24 radio stations of Resort Broadcasters, Inc., the Trane Dealers Group (Tampa DSO), and many others. Bernie has also worked in set design and as a producer for the General Television Network and Young & Rubicam Advertising. Lp V Surf! Sun'. Lots and Lots of Sand ! AP p IWO Fwlw2v;wvmwlO 4 1 I -r-M C-g h11L1Ci?Ll? ?'- HUGE SANDCASTLE TAKES SHAPE IN FLORIDA: area :,50 f"t by 150 feet, is S8 feet high and weighs Workers putting finishing touches to what is being estimated 35.0W tons. It was built by a crew of '',.3, tow billed as world's largest sandcastle titled "Lost Citti• of rwo weeks to complete and is work of Todd Nand ! at+antis" at Treasure Island. Fla. The castle cover's an Pluvm. an ar•ctrftecL and his partner, Gerry Kir 'Spy set to Test ifWhitwol"L." s r 1' l 9eanyn? . -1"I PA i hh • +xa n, ? f pQA?kN1f1N 15 E. MAXATCt 1-7 aw wr# wn r.r rri?trr rr ? +? `-?? ?+ «V1 C..-I N 1 l Y MAP F•^.4,ICCr I 7r vj" ? j???: ?.,,? ? ?? •? ?? ? ? r???c: ? . ? ...E ? ?_ ; ?. 5 1'7 See Shetj ,? j for Jste Plan of 3? Its ?r .? to UK ..r i.'r. err Now? :ZZL.-. -if `., 4? Jam}... ?? ?... •, \.. ??. ...? L.. ..t r- ' 1 i J L. ?y-:mss c?:r+?,vpcyrcr _,....? rketing ExC_eilence, Inc. 5andbldat '96 Kd?zI dwg LOCA 10N MAP 5,7;znce dnl fngineerinq in Jhe Tra4lions of the Chdkenger txpcdjj;on wv, 5.4 t PINE 1.11t5 Ft. Challenger EnIe.rprh5e5 F1 n Bot 05 117C. 5a fety r ldrbor. F!o; i d,l 1C14 6 9. 5- Oi.. 5 Phone wEa1JI 76'6 ' 7u12 verbv of III,* C4:.l"'.;m IiM-1476 I, (I-QA Pr IC ??c:ftic.E? r f o W :wO :san ts+» , 0 J , i r r ? r f rca ? .. , f, i f ? f 1? f?lr f } 1 l ; f i r ( IN FEET i !! ? I inch u 1000 fl. rr ! j li r _ 1 ?f I I L-j J +t? -5and borrow Area (7emporary) Ljr u L r' i ;•• G r :?,?s,:s ??,?R,?p??z• Marl ejinq fxc,e.llence. Inc.. 6andbl3gl '96 Site Plan ?6vote and l:ngfneer-'j1 q in 1).c Trbd,lion of The Chbllengrr Lged4icn PINE[ LA-5 Fl. ! 7 0 box 205 )nc.- N.[t.?J.fl. .. ) c,?.?) ???/eIr lldrbor r?/2r./? Florida 346"; 5--OZf)5 r ,one v:ro,s of 1.16 t}• Vefw;<r. *OIZ-1676 F'dx (J319) i?.4•• 100?. r. o .? cavrfl) m JJ 11 P,-57rnd Castle ,site MATERIAL SAFETY DATA SHEET Emargency Tai6pnone Borden, inc. (614) 431.66UO if HS BQADf1i'M Prttiaqinq ind 1ndw4trlAl Pruduoi; Oiv,w,on Gff m W G= 180 EAST BROAD s rAEVT COLUMBUS, OHIO 41215 DESCRIPTION: CA:;COREZ lft-3LOA WAGE i-RODUCT TYPE: COM!'OUNDEr, PvAC CUP ISS 04-FEb-9= APPL.ICATTON: EMULSION ADHESIVE .:?tuX:?tsritat:ssrc? _?--_...___=?::at_.•?ta?:r:msss«?t«.. -....,_ sR;Rt•s.w-.-. _- :«sAr.sY=.?nso== --..:sue . IMMEDIATE HEALTH H: ZAt ',b Llt,'rK INHALATION: Not ts.:ws.?vcted to be harp,ful trader nor,ual Lortri ttlan:. l?jf ,, ?. rlu?atv:?r7 it allaw::d tc, bocame airbcrnev ma-z uatise i -ritatior, of nrls vp throat ar,d i I.,artsS. SKIN: Mau cal3se '..rr;tation on rrrolonsed or• rereated contact. EYES: Mao cause ? r:.L Lartiorr on Prolorrdad or reeeatead' contact. W=ssr.:Q.rrnA?16Ic:?_5?..-.. _.: _:==:v .. .. .-.:i.,.c - - HANDLING PRECAUTIONS INHALATION: Avoi-7; ,'-i-o'onaed or repeatcd breathiris of ' I va>?or. I SKIN: Avoid s-rnlonsed or rer-eated contact with j 5i'.sn. EYES: Avoid =rolar,??cS or repeated contact with aycc. Handle lr, actordcr,ce with rood industrial ht:;-nlene ;-,r,r.S safety PrL;cti cc- . EMERGENCY AND FIRST AIL f'rt(.fCErIURES INGESTION: _t acr-ider,'tl-j swallowedr dilute ti?? inrink.ires lar-em. awintit-tos of water. Iamodiat?ly c•orstoc•t r-oisurf control :.er,T.tr ur hostital ciuer-,?Erscv roux, fer : ar,_ utht_•r zr,niti:,ric4" r&• .t*er,t, diructlarr1. INHALATION: i%emcjvc to f're-jh air. SKIN CONTAU. , i;', _w--t: of irritation, with water. EYE CONTACT: Emn,an?a?rl? flush eve?: with r-ler,t't-i cf water. Call it irritation r•ersists- FIRE AND UPLUSICIN H• ,ZAPD itrtTA ' idi11 riot burr, i.;;Lear hac evaF-Oraterl- In cash of ,:tauld bra u:,;:!d to k ee)- fine,-- . e;:r•osL-d conts.nc r-L cc.o 1 . l jr w"2 r.-=----... r. c:nAT:. ..?s.1' .. .._ _?_? ?- I:EACTIVI T1' DATA Noraiallu stabio as aefir,L-d in NFPA 704--12(4-3.1). Ha=ardous eO:?swHr > cutiut,: Wall riot occli r . riecom.oo ition r-r-cid,cti m3,j inclside: 0,tidess of caroun. .. n=.=M==.= == :=_=.a=mow.-=== =iiW:.._.«» .. ..?_ _-. .: ... ... .. ..«..Sun ......_.. L ?.-... CONTROL MEASUKES If ai rborrta c orttaiuir+ant-?, are 1writroted whelr, t ht? ma trial 1L '?t:a1 t: 3 -)i' '-zmd ,cdr nu'fficient ven'ti la±.c.r, lr.t vulunic -i" *;G ?-bttarns. ertoulrj be rr`Cjvi4r-1 L4 kt a- bir rat ion lov-z?1i Ljuluu ?rr+aviar?ia .?»Y,tr.. I'll'' DISCLAIMER-SEE REVERSE SIDE READ NEXT F'AGr 1?ERSONAL PROTECTIM4 INFORMATION Where air contan+'Lriants ran exceed z;Ccur•tablr,: criteria, use NIOSHIMS14A 6-k r-rytccrtiorr enuipmertt, Retr ':'&Lors Should be selected t+ae,Cd uro the f0rru and Coritvnt.•6tiars ;j° caritan,i riaritt; iri a1 ir. occordar+ce with OSHA 2"? CIFR 1910.134 or athv.: applicable Stdrrn?r+S? +-,r ?Jijidelines. 55PILL OR LEAK PKOCEDUR-E: Lame ao.oarrti tjos: Enclose with dikir+s matr:riwl tr, r,ravent seeAzia p .ir+_w :'. tarral bodies.: at' waterg, alien consult bard r,r Inc:. 5n,611 otJantltLUS: ;io ik up with absorbent material and reniove to a ci'?emic-1 c:is?rtr:;.?l area. WASTE DISPOSAL Recover free lictui.-I. At.+ art+ residue &r+d dispose of avcolydirt= tU ic.r..`.l: -.'Lu1.e/r?rovi.ncizLf arcd foderal rea+.rirea+<r+t::. TURAGE PRECAlfT7iMS Harmed bar free-Zir+::s. C: irrrrot tse mane usable after f reeziris. Store in a coal, dru plac.•e, Do riot store '.r+ rw+•e u+ctal drums or carol. Limited s:torase ;. -'-rte - Refer to rrroduct • sr?eclfiCatiur.?;. TRANSPORT INFORMA'i CON REFER TO YOUR PILL OF :-AVING FOR PROPER LIST DESCRIPTION ,J40 16-S10A L SSIJE: 20-.JAN•• 94 CURRENT 15SUE : 04--FED-94 PRINT DATE: 01--Mao'-95 02:44 PM THIS IS THE EAST PAGE t t 's i ; Cc V0 +. t ? ttl? 801?'DEII?-lTx •.. GGi'zURE??OpQ Aacnag+n9 one tnaww w1+ Prooucta oiwsion 40 WT BROAD STREET, COLUMBUS, OM$O 415 SARA TITLE rII SECTION 313 AND 40 CFR Fart 37: TOXIC CHEMICAL NOTIFICATION sHEE r CA.SCOREZ IS-S10A .'finis Product contain' the FLi lkow irna toxic chemic;.I ( z ) s{ib jest to the ru-ortinl reauiremerita of octiori 313 of Titlt.* III of the 3UF%:r?lard ;ffiendments and Rcs+?thori::_tior+ Act of 1986v and Subpart C-Su?-rtler iot i f'i cation keaul revier.:. of 40 CFR Fart 372 s Registru Pct. Humber Cheats.cal Natite wei:1'r <one reouired Fer SARA TITLE III SECTION 313 his toxit_ Chemir:al Sheet roust riot b3 detacho-1 frt+:tt the :;terial Safety rjama Sheet ?MSDS)# Ann coFwinri &rid rcdistrit++a:iorr of he MSDS hall iot l+jde zup-airw and redistribution of this notif icatiorl ni:et att3cheo to cor-ies 0' the MSLS subseauentll redistributed, 40 16-SIOA.-, PRINT DATE: 01-har--95 02:44 (d1&iA"h=jW m GCR TQK Gt10A MATERIAL SAFETY DATA SHEET Borden, Inc. P&Ckaginp and IMUlllfal NOCIUCIS DrYLsoo l tea EASY BROAD STREET. COLUMBUS, OHIO 43215 Emergency Teleptwne (614) 431-6600 341E OSHA HAZARD COMMUNICATION S1ANIVARD 29 GFR 1910?1:Q0 RE.QUIRhS T14AT THE !NFORMATION COHTAiNFD ON THESE SHEETS I: MADE AVAILABLE iO YOUR WORKERS. INSTRUCT YOUR WOPKERS TO HANDI. E T1415 PRODUCT PROPCC LV . FOR INDUSTRIAL U:iE ONLY SAND SCULPTORS INTERNATIONAL ATTN; GERRY K. NIRN NON-EMERGENCY TELEPHONE 304 PACIFIC AVENUE (503) 746-e461 SOLANA BEACH CA 92075 DESCRIPTION% CASCOREZ Ib-510A PAGE 1 PRODUCT TYPE:. COKPOUNDED F IJAC CUR I SS 04-FEE-94 APPLICATION: EMULSION ADHESIVE SIGNAL WORD This material is root a 'health hoard' or a IF,hvslcal ha=ard' as determiried %ohvrl reviewed accordinj to the . reoui rements of the Occupation ul Safety and Health Administration ?9 CFR Fart 1910.1200 "Hazard Communication' Standard, CHEMICAL HAZARD RATING HEALTH=1(sliaht) FIRE=O(least) REAPIVITY=O(lesst) _?ca=_=_=:sc..._::...==.._c___z==========...======_..-.....-_..= = ,._c--a.===" =__.... 29CFR1910.1200 HAZARDOUS INGREDIENTS/REPORTED HEALTH EFFECTS CAS/REGISTRY NO. MATERIAL. DESCRIPTION None known to Borden. PHYSICAL DATA STORAGE LIFE e 70F 6 MONTHS 0 *21C (70F) PH Q 25C `445 CONTENT OF VOLATILE ORGANICS (VDC) VOC EQUALS 35GMS/LITER LESS WATER APPEARANCE OPAQUE LIRUIL COLOR WHITE ODOR MILD BOILING PLANT 111050 cvAPORATION RATE <1 (AS WATER) I-LASH POINT NONE WEI/DRY SOLIDS' 93C (200F) AUTDIGNITION TEMPERA I UkE NOT APPLICABLE COMER EXPLOSION LIMIT NOT APPLICABLE SOLUBILITY IN WA1 ER MISCULE ' SPECIFIC GRAVITY "1.1 UPPER EXPLOSION LIMIT NOT APPLICABLE VAPOR DENSITY 0?62 (AIR-1) VAPOR PRESSURE - i7 ? aMM 110 C+ 20C Tun=a":;;=="ac== me===w_Y IMMEDIATE HE6LTH HAZARD D,; riI S141H ABSORPTION: No hz )_ Ards known to Bordon. INGESTION: Not c::re+rtv1J to be harmful under nora,al conditions of uTe. (0 Vag) American Psychiatric Assn National Convention, 60 Ton Monolith, McCormick Center, American Academy of Family Physicians Convention, 20 Ton Castle, Mosconi Center, Ca. United Way Centennial, 400 Ton Castle, Seal Beach Ca. The Jewels And The Dragon, (World Record) 58ft Ocean City, Ma, National Media Fantasy Castle, Tampa Visitor and Convention Bureau, International Video Fantasy Castle, Japanese Television Special, LaJolla, Ca. International Media Anheuser Busch Companies, "A" and Eagle & Bud Light Logo, International Media General Telephone, GTE Logo MTV, MTV Logo, International Media PepsiCola Company, Pepsi Logo Home Shopping Network, HSN Logo United Way, United way Logo Japanese Airlines, JAL Logo Holiday Inns of America, Holiday Inn Logo Sandoz Pharmaceuticals, Product Logo's Budget Car Rentals, Budget Logo 1993 World Series, Toronto Blue Jays & Phillies Logo 1993 Hall Of Fame Bowl, Team Logo's !994 Hall Of Fame Bowl, Team Logo's First Night, St. Petersburg, Fl. First Night Logo Holland Government, International Sand Sculpting Competition, Amsterdam Holland. Gemini Corporation, Corporate Logo, St Petersburg Beach, Fl. Florida Governors Press Conference, Fantasy Castle, Statewide Media President Clinton, Presidential Seal, 40 tons, National Media Disney Attractions, 40 Ton Logo, National Media :f C/\/k 9 I.La 7 CITY OF CLEARWAY R Ithterdepartment Correspondence Sheet TO: William C. Baker, Assistant City Manager 11IUG 5 3995 FROM Richard J. Baier, City Engineer i;1TY MANAGER COPIES: Elizabeth M. Deptula, City Manager Kathy S. Rice, Deputy City Manager Ream Wilson - Chairperson, Special Events Committee SUBJECT: Jerome Katz Sand Castle on Clearwater Beach DATE: August 24, 1995 Per my most recent discussion with the Florida Department of Transportation (FOOT), the agency cannot guaranty that four lanes will be open and available to convey traffic on the Memorial Causeway during the Fall of 1996. Mr. Katz and i have spoken, and he has made reference to the event and is planning for this event to occur on or about September of 1996. As you also know, FOOT has programmed a $2.2 million rehabilitation project for the Memorial Causeway Bridge (a.k.a. Clearwater Harbor Bridge) to commence after May 1, 1996. After reviewing the Level of Service associated with the annual average daily traffic of 32,000 vehicles a day currently conveyed, given the four lanes - the generalized FDOT highway capacity tables purport this to be Level of Service CID. The Level of Service during the sand castle event, and given the coincidental bridge construction which will constrain the through- lanes on the bridge to a total of two, will result in a Level of Service of F. As expressed to Mr. Katz, and as expressed at the Special Events Committee via my Traffic Engineering representative, this is of serious concern to the Engineering Department and ultimately to the City at large. It was suggested by the FDOT that if a guaranty for four lanes be opened in order for the event to take place, that this event be scheduled for 1997. Although this is somewhat of an out year, it will allow the planning necessary, given Commission approval of the event, to occur to make the event a success. Please advise me if you need additional information or clarification regarding this memo. RJB/jI Attachment sandenal.lix 1I \3 tu" v-L". o ll.3 iv 3 r.) I ?? a L)E.:I? f'11: r 1::rti a n1_ ?E:1".•,, I t::r r- r...r:3w r oll'1 E ' l A(--.U D ul l HIGHWAY UP)F'AC I TY M1,11.11.IAL. 4 C.)AD 1.1Et•10rTAL % CAUSEWAY ARF*O S= 4- L.P'N i s Gb. ?.e ?? . CLEVELA14D/DREW /P ]ERCE-MANIAhlh1F_/t-''sLJS-.WAY DL.VIJ ?T DATE - 7/23/91.1 NAME W DAH D().1.L_Y - 1361)0 i 7 ; c.141 I E3?31:1t:1 1.17 71:>I:r 20600 , 29210 - _ .7,6171:11:1 _-__------- ----__--- 8100 -- - 317i3t)() _.r-- ---- -._-?•--- 41.4() 1:1 ...._.--- . ____._..._ __. _----_--_ _.__- M I? c? . 4 - i7- `Y, i^1 ? {?I.} . •-- -•--_-ti..._-. ................_--._._ ..........,.____......_......_.._ PEN"'. HOUR 1 2 12 c:1 - 1. 6220 - ---- - - 1 690 17 1:3 0 L-1 0 - ---- - - - - - - - --- ------- ------- ---------------- - -- - - - -- i - --------- 6 - - -- - ---------- 4070 -- - - -- ------------------ 5c.141:1 - - - - - -------- 51 E11:1 -- 53-90 - 560o -- .' -- - - - - - •--------- ---- - - -- ---- -- -- ------- - - --- -- PEAK, HOUR PEAL, _ - _ _- --------------- - DIRECTION -- - 1. -• - _ 740 ... . --_..._..___...._ - X81:1 .____....... 11:.2 1? ___-._.__-.....___._...__w 1.1'7 1] __....----- 1. i:20 f _ -- _.. --__--- --------- -_._............_......... --- i -91_1__ _..-....__._..._......----_._... ._ 1 -- . -_- .- ..__.-..._.__ 0; x1 _.__......___..»...__.-..._.- . __ _ . -._- ..._...._.__.........._.._._._.-- X1_1_. .. - - - -• - 3 2460 - .....__._ ._. _ - . x1 1(:1 _- __ 1 ... _ - ----. _._. ... L=,0 - -- ..- --- - - ?L30 IF VALUE IS N/A TI•IEN LEVEL 017' SERVICE IS' NOT N-111-11EVABLE M' 1 5 r r 5 1 TRAFFIC CHARACTER I S'l" 1 C:S I: Fac:tol- - 0.090 Directional Factor =: 0.604 Pei-ii, 1-OW- E ?{rtrlr° (i'HF) 1.1.94 Protected Turn Percent == 7.1.`10 ROADWAY CHARACTERISTICS Ar-teI'-is?.l C1cArra , 1 Free; Flow SpcSod •- 40 MPH (1I317LJS'1"EL) 1;7aturation Flow Rat.e Di Sri cknd by Hecli rnn - 'i os Left Turn Bays; provided - YI-?r' SIGNAL CHARACT5RlSI-TLS SiynC7li: ?d In Lersr-.c-1:icins-, F1r?r 1•1 i}.r? 1.. 1.n Signal 'rype == Somi -Act:I_Iatud Arrival Tyre 4 Cycle Length 70 Suc:orldn q/C - +:1. 64 AwrER I AL LEVEL OF SERVICE CRITERIA FOR URBAN 1600 Vwh. LOS/ArZTERIAL. CLASS I 11 1:11. T. A 35 235 r =1 =LI:i I F 1 11:1 I t1'1t?r_?1 ??rl:?c? Travel 4 k-% p ? b D a NNS +.. .?---?- ?t? f V i 5 4 ¦,"_ . Sop. 6 195 10:59 CLW MARINE A0. FROM 9134429466 4f 1P IV V4 IV v AQUARIUM S"mber 6, 1995 RE: Potential impacts of proposed San Blast 196 sand castle project upon nesting sea turtles, Clearwater Beach Island. To Whom it may concern. As stain sea turtle monitoring permit holder for upper Pinellas County, the Clewvvatcr Maxine Aquarium has been requested to review and comment on a proposal to construct and exhibit a large sand castle on Clearwater Beach Island during the nesting season of 1996. To assist in this review, the sponsors have provided us with a preliminary site plan setting forth the planned sand castle exhibit site, the probable sand borrow site for the project and a typical cross section of this borrow area.. Fuither, we have been provided a review letter prepared by the Florida Department of Environmental Protection Burcau of Beaches & Coastal ;systems. The primary project objective is to construct a world record sand castle as a temporary public attraction. We note the discussion of the State review addressing the timing of the event during the sea turtle nesting season, Upon careful reflection on this issue, we concur with these findings. Other than the issues raised by the State, we see no problem with the project as long as all State requirements are met. The Clearwater Moline Aquarium in its capacity as turtle nesting monitor over the Yom, has worked with numerous groups and agencies to complete a variety of projects and beach activities with little or no impact upon twila nesting. We fund proper planning and effective communications betwwn the parties to be essential to success in those ventures. We are prepared to aupport this effort providing the sponsors establish reliable and effective lines of communication so that the project activities can be swiftly modified if turtle nesting activities roquire. Please advise of any hailer information requited. Yours very truly, e?2 Dennis xcout vo Director eco E r 149 WWward Passage Clouwater, PL 84680.2450 I?XGCUti Dii Phons (818) 447.0880 • PAX (818) 448.9498 P. FLORIDA DEPARTMENT OF TRANSPORTATION ta1W" Cln1= PXX R, WATM avwomit i BACIMARV Mr. Richard J. Bales, P.R., City Engineer August 30, 1995 City of Clearwater P.O. Box 4748 Clearwater, FL 34618-4745 RE: Clearwater Harbor (Memo al Causeway) Bridge Rtmbilitstion SPIN 15220-3513 WPI 7117106 Dear Mr. Bitior: T* FDOT has been rvportdlmg to questions from Mr. Jerome Katz, Marketing Excellence, Inc. ounceinlug trio scheduling of the subject project, and how it may impact his proposal to the City for constUCdon of a sand gestic (DBA SANDBLAST-}6) on Clearwater Beach during September and October of 1946. Specii'ically, Mr, Katz is quchtioning the possibility of all four lanes of traffic being open on the bridge during the month of October. 71* FDOT has provisions in the contract which prohibit lane restrictlonx or bridge closurros during the months of February, March, and April, as previously requested by the City of Clearwater during development of the cowrtructlon plans. There are, however, no provisions wiring the contractor to maintain four lanes of traffic during any other time period. Should the City wish to support Mr. Katz In his proposal, trio FDOT would be willing to work with Mr. Katz's proposed wlfeciula fur oonmcdon of the sand castle; however, Marketing Excellence, Inc. shall be required to bast any additional coats incurred by the contractor to enwre that four lanes of tnffle are open during October of 1996. These costs could include additional maintenance of traffic, acceleration or delay of proposed work effort, and extended home office and joie situ overhead. Should y(w have any questioms, please contact me at 975.6244, Post-It" brand tax trAnyntU1 memo 7871-i+v001 ""I District Construction Engineer cc: John F. Temple, FDOT Jerome Katz, Marketing Excellence, inc. Wo (90orc?D row Sincerely, N -k, .. Fri ? Item # Clearwater City Commission Meeting Date: _ Agenda Cover Memorandum S. SUBJECT: CITY INVESTMENT POLICY RECOMMENDATION/MOTION: Approve the City Investment Policy ? and that the appropriate officials be authorized to execute same. BACKGROUND: The Florida Legislature recently passed legislation that requires all local governments to adopt a written investment policy on or before October 1, 1995. This legislation required that specific standards be addressed in the Investment policy. Staff has prepared the attached investment policy and has addressed all of the required standards. These standards are listed as numbers 1 though 13 In the policy. The attached Investment Policy meets the State's requirements and reflects the City's conservative investment philosophy. The Investment Policy sets three investment objectives in the following order: 1) Safety of Principal. 2) Liquidity. 3) Yield. The Investment Policy has a list of authorized investments which is basically the same as the current list. The policy sets a maximum maturity of 15 years with not more than 10% of the portfolio having a maturity greater than 10 years. The average maturity in the portfolio will be 3 years or less. There is also a requirement that investment purchases and sales be bid to three dealers/brokers. The exceptions provided for are "new issues", a security that is purchased directly from an agency at it's "postal-scafe" or posted rate and a direct or private placement. Another exception allowable, involves a security of particular special interest and dealer competition could have an adverse impact on the price or availability. These situations are very rare and have occurred only once in the last year. The Investment Policy also establishes an Investment Committee that meets on a regular basis for the purpose of reviewing investment transactions, approving brokers/dealers and other Investment related activity. This committee consisting of City Management and Finance staff was established several months ago and meets every week. Reviewed by: Legal /;,A I" originating Dept: Finance Budget N/A i?yn? Purchasing N/A Risk Ngmt. N/A cis N/A User Dept: ACM Finance Other Submitted by: Advertised: Date: Paper: X Not Required Affected Parties ? Notified X Not Required Coats: S - N/A Total NIA Current Fiscal Yr. Funding Source: i] Capital Imp. ? Operating ? other Appropriation Code: We Commission Action: 17 Approved ? Approved w/conditions ? Denied ? Continued to: Attachments: Investment Policy © None I 'i a City of Clearwater, Florida Investment Policy (1) Scope The statement of investment policy and guidelines applies to all investments of the City Is pooled cash, which includes cash and investment balances of the following funds: • General e Special Revenue • Debt Service s Capital Projects • Enterprise s Internal Service Funds • Trust Funds The policies set forth do not apply to the Pension and Deferred Compensation Funds of the City of Clearwater, deposits for defeased debt, or assets under Bond Trust Indenture Agreements. (2) Investment Objectives A. Safety of principal is regarded as the highest priority in the handling of investments for the City. All other investment objectives are secondary to the safety of capital. Each investment transaction shall seek to first ensure that capital losses are avoided. From time to time, however, securities may be traded for other similar securities to improve yield, maturity or credit risk. For these transactions, a loss may be incurred for accounting purposes, providing any of the following occurs with respect to the replacement security: • The yield has been increased, or • The maturity has been reduced, or • The quality of the investment has been improved Clt-Y of clearwatgr, - Investment PolicLr B. The City's investment strategy will provide sufficient liquidity to meet the City's operating, payroll and capital requirements. To accomplish this the portfolio will be "laddered" with maturities each month except for those months in which significant Ad Valorem taxes are received. To the extend possible, the city will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow requirement, the city will not directly invest in securities maturing more than 15 years from the date of purchase. And unless, specifically matched against a debt or obligation not more than 10% of the portfolio will have a maturity greater than 10 years. C. The City's investment portfolio shall, be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the City's investment risk constraints and the cash flow characteristics of the portfolio. (3) Performance Measurement The benchmark yield for the operating portfolio will be the weighted average yield determined by using the following maturity distribution and the related U.S. Treasury yields. Treasury yields are considered benchmark for riskless investment transactions and, therefore comprise a minimum standard for the operating portfolio's rate of return. The investment program shall seek to augment returns above this threshold, consistent with risk limitations identified herein. Averaae Treasury Rates Overnight rate 3 month Treasury Bill rate 6 month Treasury Bill rate 1 year Treasury Bill rate 3 year Treasury Note rate Percentaae Distribution 25% 20% 15% 20% 20% Total: 100% 2 CiLy cf cl.earwgter - Investment Policy (4) Prudence and Ethical Standards The standard of prudence to be applied by the investment officer shall be the "Prudent Person" rule, which states: "Investments shall be made with judgement and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income derived." The "Prudent Person" rule shall be applied in the context of managing the overall portfolio. (5) Authorized Investments The City shall limit investments, as authorized in Florida Statutes to: A. Negotiable direct obligations of, or obligations the principal and interest of which are unconditionally guaranteed by, and which carry the full faith and credit of, the United States Government and its agencies. Investments in this category would include but not be limited to the following: United States Treasury Bills, Notes and Bonds, and securities issued by the Small Business Administration, Government National Mortgage Association (Ginnie Mae), Veterans Administration, and Federal Housing Administration. B. Fully collaterized United States Agency obligations which carry an implied guarantee and the implied full faith and credit of the United States government. Investments in this category would include but not be limited to the following: obligations of the Federal Home Loan Banks System (FHLB) or its distinct banks and Financing Corporation (FICO). C. Other United States Agency obligations which carry an implied guarantee and the implied full faith and credit of the United States Government. Investments in this category would include but not be limited to the following: 3 =Y-of Clearwater - vestme t olio obligations of the Federal Farm Credit Bank, Federal National Mortgage Association (Fannie Mae), Federal Home Loan Mortgage Corporation (Freddie Mac), Student Loan Marketing Association (Sallie Mae), Financial. Assistance Corporation and Federal Agriculture Mortgage Corporation (Farmer Mac). D. Interest bearing savings accounts, money market accounts, certificates of deposit, money market certificates or time deposits constituting direct obligations of any bank or savings and loan association certified as a qualified Public Depository by the State of Florida. E. Collateralized Mortgage obligations (CMO) and/or Real Estate Mortgage Investment Conduits (REMIC), rated AAA or equivalent by Standard and Poor's, Moody's or Fitch with an estimated maturity and class or tranche not to exceed 5 years, which are backed by securities otherwise authorized in this policy and which are guaranteed as to the timely payment of'principal and interest by the US Government or its Agencies. F. Repurchase Agreements and reverse repurchase agreements collateralized by securities otherwise authorized in this policy. G. State of Florida Local Government Surplus Funds Trust Fund. (6) Maturity and Liquidity Requirements A. The City will attempt to forecast expected cash outflows and inflows by major categories. For months that the outflows exceed inflows the City will have investments maturing that month in excess of the forecasted deficits. B. As stated above the City will ladder it's maturities so that there are maturities each month with the exception of months when the majority of Ad valorem taxes are received. 4 w v st e t Polic C. The City will attempt to keep the weighted average maturity to three years or less. Due to market conditions and cash needs the average maturity may temporarily be greater than three years but no greater than four years. (7) Portfolio Composition, and Risk Diversification Assets held shall be diversified to control risk of loss resulting from overconcentration of assets in a specific maturity, issuer, instrument, dealer, or bank through which these instruments are bought and sold. Diversification strategies within the established guidelines shall be reviewed and revised periodically as necessary by the Investment Committee. (8) Authorized Investment Institutions and Dealers A. Banks - Certificates of deposit purchased under the authority of this policy will be purchased only from Qualified Public Depositories of the State of Florida as identified by the State Treasurer, in accordance with Chapter 280 of the State Statutes. B. Broker/Dealer Approvals and Limitations - Time, practicality, and general business constraints limit the number of investment relationships which can be managed on a regular basis. In most cases, normal investment activity will be limited to no more than ten dealer relationships. A broker/dealer list will be established by the Finance Director or designee. This list will be presented to'the Investment Committee for approval. This list will be updated as needed and approved by the Investment Committee. (9) Third-Party. Custodial Agreements All securities purchased by the City under this policy shall be purchased using the "delivery versus payment" procedure. For all purchases and sales of securities the third-party custodial will be notified by fax of the transaction including 5 City of Clearwater _Iovestment Policy all details of the securities purchased or sold. The notification will be signed by two individuals authorized to make investment decisions. (10) Master Repurchase Agreement All approved institutions and dealer transacting repurchase agreements shall be covered by a Master Repurchase Agreement. All repurchase agreement transactions shall adhere to the requirements of the Master Repurchase Agreement. (11) Bid Requirements After the Finance Director or designee has determined the appropriate maturity based on cash flow needs and market conditions and has selected one or more optimal type of investment, the security in question shall, when feasible and appropriate, be competitively bid. Competitive bids or offerings shall be received from at least three dealers/brokers on all sales or purchases except in situations where: A. The security involves is a "new issue" and can be purchased "at the auction". B. The security has a fixed "postal-scale" rate. C. The security involved is available through direct issue or private placement. D. The security involved is of particular special interest to the entity and dealer competition could have an adverse impact with respect to the price and availability to the City. It is also realized that in certain very limited cases the City will not be able to get three quotes on a certain 6 !,,Jty gf Clearwater - Investment Policy security. For those cases the city will obtain current market prices one of the following to determine if the transaction is in the city's best interest: 1: Bloomberg Information Delivery System. 2. Wall Street Journal or a comparable nationally recognized financial publication providing daily market pricing. 3. Daily market pricing provided by the City's Custody Agent or their corresponding institution. (12) Internal Controls The Finance Director shall establish and monitor internal and procedural controls designed to protect the City's assets and ensure proper accounting and reporting of the transactions related thereto. The Finance Director shall establish an Investment Committee that meets on a regular basis for the purpose of reviewing investment transactions, approving brokers/dealer changes, and other investment activities. (13) Reporting The Finance Director or designee shall report on at least an annual basis the following information on the City's investments: A. Securities by class/type. B. Book Value C. Market Value D. Income Earned 7 AGE111Dp DA-r ITEM S " ?ArE F 51 Meeting Dates Clearwater City Commission Agenda Cover Memorandum Item N (7.75 SUBJECT: LINE OF CREDIT LEASE PURCHASE FINANCING AGREEMENT FOR 1995-1996 RECOMMENDATION/MOTION: Adopt Resolution 95-74 expressing the City's intention to be reimbursed from the proceeds of a tax-exempt financing for certain capital expenditures, accept the proposal of GE Capital Public Finance, Inc. to provide a $6,761,028 line of credit to cover all planned lease purchase equipment acquisitions for fiscal 1996, authorize all uncompleted equipment acquisitions previously approved for financing under the current agreement with Barnett Bank of Pinellas County to be financed under this new agreement, ® And that the appropriate officials be authorized to execute same. BACKGROUND: Each year, the City solicits proposals for lease purchase (installment sale) financing for our upcoming fiscal year. The bidders bid a percentage of the weekly average index for the five year Treasury Notes as published by the Federal Reserve Board. Last year's contract was awarded to Barnett Bank of Pinellas County with a bid of 85.05% of the five year Treasury rate. A summary of bids received is as follows: Lender Bid Rate GE Capital Public Finance 87.5000% Koch Financial Corporation 90.7108% AT&T Capital Corporation 92.9000% SunLeasing 96.5000% Barnett Bank of Pinellas County 100.0000% In addition to the above, the City also received bids from Stephens Inc. Caryle Capital Markets Inc., and First Union that contained terms and conditions that are not acceptable to the City. Reviewed by: originating Dept: Costs: S N/A Commission Action: Legal Finance Total ? Approved Budget hasi P L-A-%.s S NIA Approved w/conditions urc ng Risk Mgmt. N/A User Dept: Current Fiscal Yr. p Denied Cis N/A i] Continued to: ACM Funding Source: other i7 Capital imp. Advertised: ? operating Attachments: Date: 7/29/95 ? other RFP summary Paper: Pampa Tribune Resolution O Not R uired eq ? None Submitted by: Affected Parties Appropriation Code: ? Notified X clot Required clty?ona er 2 In general, the proposals received were comparable to last years. The fact that the lowest bid is slightly higher than last years is possibly a reflection of lower interest rates. This contract can be renewed for additional one year periods with the mutual consent of both parties. The recent five year Treasury average weekly rate was 6.19%, which would result in a current borrowing rate of 5.41625% (87.5% times 6.19%). Approval of this proposal does not represent a commitment to borrow. Decisions to lease purchase specific items of equipment must be approved by the City Commission throughout the year on an individual basis. Resolution 95-74 allows the City to pay the vendors and get reimbursed from GE Capital Public Finance. r r. Summary of RFP 140-95 Lease Purchasing Financing Bids meeting city requirements: Lender of 5 Year Treasury GE Capital Public Finance, Inc. 87.5000% Koch Financial Corp. 90.7108% AT&T Credit Corporation 92.9000% Sun Bank 96.5000% Barnett Bank 100.0000% Bids not meeting city requirements% Lender Stephens Inc. Carlyle Capital Markets Inc. First Union Reason Terms & conditions. Terms & conditions. Terms & Conditions, Summary of Requests for Proposals Solicited: Received: No response: No--proposal response: No--proposal Responses Non bdnlc qu"lify status: Unable to meet dollar requirement: Lending Restrictions: 15 8 4 3 1 1 1 F"', RESOLUTION NO. 95-74 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA ESTABLISHING ITS INTENT TO REIMBURSE CERTAIN PROJECT COSTS INCURRED WITH PROCEEDS OF FUTURE TAX-EXEMPT FINANCING; PROVIDING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the Florida (the "Issuer") has determined that acquire certain items of equipment during year; City of Clearwater, the need exists to the 1995-1996 fiscal NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA THAT: SECTION 1. AUTHORITY. This Resolution (hereinafter called the "Resolution") is adopted pursuant to the provisions of the Florida Constitution, Chapter 166, Florida Statutes, and other applicable provisions of law. SECTION 2. DECLARATION OF INTENT. The Issuer hereby expresses its intention to be reimbursed from proceeds of a future tax-exempt financing for capital expenditures to be paid by the Issuer in connection with the acquisition of equipment as set forth in the Issuer's 1995-1996 -fiscal year budget, as amended and supplemented from time to time (the "Project"). The Issuer intends on acquiring each item of equipment constituting a portion of the Project with funds then on deposit in the Issuer's bank account, and within a reasonable time thereafter refinance such purchases with lease purchase financing with GE Capital Public Finance pursuant to a master lease purchase agreement. It is not reasonably expected that the total amount of debt to be incurred by the Issuer to reimburse itself for expenditures paid with respect to the Project will exceed $6,761,028. This Resolution is intended to constitute a "declaration of official intent" within the meaning of Section 1.150-2 of the Income Tax Regulations. SECTION 3. SEVERABILITY. If any one or more of the provisions of this Resolution shall for any reason be held illegal or invalid, such illegality or invalidity shall not affect any other provision of this Resolution, but this Resolution shall be construed and enforced as if such illegal or invalid provision had not'been contained therein. SECTION 4. REPEALING CLAUSE. All resolutions or orders and parts thereof in conflict herewith to the extent of such conflicts, are hereby superseded and repealed. SECTION 5. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption this day of , 1995. CITY OF CLEARWATER, FLORIDA (SEAL) ATTEST: City Clerk Approved as to form: City Attorney 5 5 ' .?e.l di•3iF?'i..:. .. ., .. ..... ? ..k ?. :I, r."L•`:4 ? .'r3e: ,. 6 =. s ? ' ` Zipcodes of current membership of boards needing apptmts 917195 ?? - 566 BC 1 at 34617 2 at 34621 1 at 34624 1 at 34625 3 at 34630 vacant CHA l 'at 34615 2 at 34616 1 at 34624 Vacant EAB 1 at 34615 1 at 34619 1 at 34621 1 at 34623 1 at 34630 Vacant Vacant. NAHAB 3 at 34615 2 at 34616 2 at 34624 1 at 34630 1 vacant PZ 3 at 34616 3 at 34630 1 vacant f APPONIMEN1 WQRKSHEET C 5 11'? FOR COMMISSION MEETING _ September-7-1 995_ APPOINTMENTS Agenda # BOARD: ReautificatignQqmmitt" MEMBERS: 9 TERM: 4 years CHAIRPERSON: William Baldwin APPOINTED BY: City Commission MEETING DATES: 1st Wed., 9:00 a.m. FINANCIAL DISCLOSURE: Not Required PLACE: Annex RESIDENCY REQUIREMENT: City of Clearwater APPTS. NEEDED: 1 SPECIAL. QUALIFICATIONS: None DATE APPTS TO BE MADE: 917195 THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE. ,N Date of Original Attendance Interest in Naroo-Address Appointment Record 1. Vacant Seat - Carl Long resigned person appointed will begin immediately and have term to 8131199 THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCIES: 1. Marcia Blakemore 880 Mandalay Ave„ #C-809, 34630 CoMments-Related Experience,Etc. Retired Legal Secretary CIK c -ARMIN_ TMENTYVQBKSHEET _513 FOR COMMISSION MEETING Seglembpr 7. 1995 APPOINTMENTS Agenda BOARD: Clearwater Housing Authority TERM: 4 years APPOINTED BY: Mayor, Approved by City Comm. FINANCIAL DISCLOSURE: Required RESIDENCY REQUIREMENT- City of Clearwater MEMBERS: 5 CHAIRPERSON(S): Howard G. Groth MEETING DATES: 4th Thursday PLACE: Robert H. Levison Community Center APPTS. NEEDED: 2 DATE APPTS. TO BE MADE: 917!95 SPECIAL QUALIFICATIONS: One member must be a Public Housing Resident (effective 1011184) THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE EITHER BEAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE. Date of Original Attendance Interest in Name/Address AnoointMpnt Record reappointment 1. Vacant Seat - Public Housing Resident - Stacey Hooks, who was completing a term to 9126197, resigned - person appointed will complete term to 9126197 2. Ernest Carson 1977 current term expires 9126195 past 12 mtgs YES present all THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCIES: 1. William Ethington 1100 Druid Rd., E., #0904, 34616 2. William Graham 1564 Scott St., 34615 3. Aseelah Harris 1835 Chateau Dr.W.,34616 4. Shirley Moran 324 Leeward Island, 34630 5. Jill Perrino 2 N. Fernwood, #8, 34625 6. Curlee Rivers 1341 Fairmont St., 34615 Reverend, Private Pilot, Member NAHAB Employed w/Ervin's All American Youth Club Member NAHAB Self-employed Writer Teacher ?+ypq.f.,? rf s, t?s1'}:C` ? .. .... ? ? s .•. .. .. ?? .. .. ... ... - ? ... .. ... ... ..__... ?IJ+ F 53 CITY OF CLEARWATER MAYOR'S OFFICE MEMORANDUM TO: Cyndie Goudeau, City Clerk FROM: Mayor Rita Garvey v' SUBJECT: Clearwater Mousing Authority Board Appointment DATE: August 18, 1995 The City has accepted the resignation of Stacey Hooks from the Clearwater Dousing Authority Board. My nomination to this Board is: William Ethington 1100 Druid Road East, #/0904 Clearwater, FL 34616 Telephone: 441-3791 RG/cb RECEIVED AUG 2 1 1995 City CLERK DEPI. m S3 RESIDENT APPLICATION CLEARWATER HOUSING AUTHORITY BOARD OF COMMISSIONERS GENE NAME ADDR DAYTIME TELEPHONE # EVENING POP P DATE OF BIRTH "7-1 1- 3 G HOW LONG HAVE YOU BEEN A RESIDENT OF PUBLIC HOUSING OR RECEIVED SECTION 8 RENTAL ASSISTANCE? ,?r^ BACKGROUND WHAT GRADE LEVEL OF SCHOOL DID YOU COMPLETE? WHAT TYPE OF EMPLOYMENT ARE YOU CURRENTLY IN OR HAVE HAD IN THE PAST? IF CURRENTLY EMPLOYED, WILL YOUR EMPLOYER ALLOW TIME FOR YOU TO ATTEND A H E MONTH AND MONTHLY MEETING AT 8:30 A.M.ON THE FOURTH THURSDAMZ_ PERIODIC COMMITTEE MEETINGS AS THEY ARISE? RESPONSIBILITIES DO YOU HAVE ACCESS TO TRANSPORTATION TO ATTEND MEETINGS GENERALLY HELD IN THE DOWNTOWN CLEARWATER AREA? Ve-0 DO YOU FEEL YOU CAN MAKE DECISIONS AFFECTING THE COMPLEXES AND PROGRAMS MANAGED BY THE AUTHORITY WITHOUT PREJUDICE TO THE COMPLEX OR PROGRAM WHICH PROVIDES THE ASSISTANCE TO YOUR FAMILY? loe PLEASE BRIEFLY DESCRIBE WHY YOU WOULD LIKE TO BE SELECTED FOR THIS ?......., -?.C? POSITION: 4' ordo- jo se--, &-4 fae es ata I OA- SIGNATURE DATE `? 3 - .Ai?P_OINTMENT_WORKSHEET_ '5q FOR COMMISSION MEETING SjapjQmbgr 7.19Q5, APE10 NTME,NTS Agenda # BOARD: Environmental Advisory Board TERM: 4 years APPOINTED BY: City Commission RESIDENCY REQUIREMENT: City of Clearwater FINANCIAL DISCLOSURE: Not Required STAFF LIAISON: EngdEnv. x5042 MEMBERS: 7 CHAIRPERSON: Mike Foley MEETING DATES: APPTS. NEEDED: 2 DATE APPTS. TO BE MADE: 917/95 THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE EITHER REAPPQINTMENI FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE, Date of Original Attendance Interest in Appointment -Record L Rp Itmeat 1. Vacant Seat (John Jenkins resigned) 2. Vacant Seat (Early Sorenson resigned) THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCIES: Name-Addmss Comments„Belatgd EXpegence._Etc. 1. William Andres 1304 S. Evergreen Ave., 34616 2. Marion Crane 1107 Union St., 34615 3. Donald Fisher 12 S. Mars Ave„ 34615 4. Whitney Gray 1010 Charles St., 34615 5. Jinene Harvey 341 McMullen Booth Rd S Bldg 13 Unit 145 34619 6. Johnny Long 2315 Minneola Rd., 34624 7. Bernard Panush 19029 US19N, #1-18, 34624 Retired Lab Director Retired real estate sales Past work w/City's Affirmative Action Committee Past member Environmental Advisory Committee Medical Technologist Retired Consultant, past work w/US Dept. of HUD Past member Library Board $, Jill Perrino Self-employed Writer 2 N. Fernwood, #8, 34625 9. David Rhame Retired Builder/Developer 400 :stand Way, Apt 710, 34630 10. Alan Smith Retired City Employee 1944 Harding St., 34625 I .) C K APPOINTMENT W WHEEI 5-3 FOR COMMISSION MEETING _5e temb,er_7. 1225, Agenda # BOARD: Neighborhood and Affordable Housing MEMBERS: 9 Advisory Board (NAHAB) TERM: 4 years CHAIRPERSON; APPOINTED BY: City Commission MEETING DATE: FINANCIAL DISCLOSURE: Not Required PLACE: RESIDENCY REQUIREMENT: City of Clearwater APPTS. NEEDED: 1 STAFF LIAISON: Economic Development DATE APPTS TO BE MADE: 917195 SPECIAL QUALIFICATIONS: Board to have 1 member in each: Residential Bldg Industry; banking/mortgage industry; labor; advocate for low income housing; provider for low income housing; real estate industry; resident N. Greenwood area; resident S. Greenwood area; and resident East Ciwr area. THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE EITHER REAPEOINTIMENT FOR A NEW TERM OR -REPLACEMENT BY A NEW APPOINTEE. Date of Original Attendance Interest in NaIp.-Address Appointment Record r!appoinlment 1. Banking/Mortgage Industry - Ruth Hunter was initially appointed but is not currently working in this field - person appointed will complete term to 4130199 THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCIES: Name-Address Comments-Related_Experience. Etc, 1. Darrell Collins Social Worker 1000 Howard St., 34616 2. Priscilla Morris Homemaker/Student 60-Sandlewood Dr., Apt. #D, 34619 3. Mary Myhill Branch Manager - Republic Bank 1591 Gulf Blvd., #403-S, 34630 CIVS _AEMINTMENT WORKSHEET FOR COMMISSION MEETING ?f9aptember - 1,925 AP_POIdTE TS Agenda # BOARD: p anning_and Zoning-Board TERM: 4 years (effective 11118193) APPOINTED BY: City Commission FINANCIAL DISCLOSURE: Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None MEMBERS: 7 CHAIRPERSON: Kemper Merriam MEETING DATES: 1 st and 3rd Tuesdays at 2:00 p.m. APPTS. NEEDED: 1 DATE APPTS. TO BE MADE: 917/95 THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE EITHER HEAPROINTMEN_T_ FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE. Date of Original Attendance Interest in Name-Address Appgintmont Rec rd_ reappointment 1, Vacant Seat - John Carassas resigned person appointed will begin immediately with term to 8131199 THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCIES: 1. Dale Anderson 923 Bruce Ave.,34630 2. Frank C. Kunnen 22067 US19N, 34625 3. William Plouffe 200 Skiff Pt., Apt 2, 34630 4. Curlee Rivers 1341 Fairmont St., 34615 Commercial Real Estate Broker General Contractor Past Economic Dev. Director Past General Manager/Treasurer Teacher AGENDA DATE r*, aim ?i F'p . I> RFSOLUTIIQN_ N4. 95-68 ON, ,7 (0 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, ASSESSING CERTAIN REAL PROPERTY LOCATED IN JOSEPH J. ELDRIDGE'S MAP, CLEARWATER, FLORIDA, HAVING A POST OFFICE ADDRESS OF 1010 RAILROAD AVENUE, CLEARWATER, FLORIDA, AS DESCRIBED MORE PARTICULARLY HEREIN, IN THE AMOUNT OF $108.00 FOR THE COSTS INCURRED BY THE CITY ORDERING THE OWNER TO ABATE A DANGEROUS STRUCTURE. WHEREAS, pursuant to Chapter 47 of the Clearwater Code of Ordinances and the Standard Building Code, the Building Official determined that certain real property described herein and the building situated thereon were unsafe, unsanitary, unfit for human habitation, and dangerous and detrimental to the health, safety, and general welfare of the community, and did not comply with the requirements of said Code before expenses were incurred; and WHEREAS, the City of Clearwater and the owner have caused the abatement of the unsafe building, and the City's costs of such work should now be assessed as alien on behalf of the City of Clearwater against the property; now, therefore, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Building Official having ordered the abatement of the unsafe building situated on the following described property: Eldridge, J.J. (Parcel Number 09129115125542100410390). Owner of record: Vincent M. and Mary W. Sykes 481 Hibiscus Circle South Dunedin, Florida 34698-4311 's and the City of Clearwater having now completed said work, the City Commission does hereby assess and charge alien on behalf of the City of Clearwater against the property for the necessary costs incurred as follows: TOTAL ABATEMENT COSTS $108.00 (See Attachment "A") S i n 2 As soon as practicable, a Certificate of Indebtedness against the property for the amount of assessment shall be prepared, which certificate shall constitute a lien prior to all other liens except the lien for taxes. Said certificate, when issued, shall be payable to the City in not exceeding ten (10) equal annual installments with interest at a rate not greater than eight percent (8 %) per annum. Sectign_3. The City Clerk is hereby directed to prepare a Notice of Lien in the amount of the assessment against said property, and to record the same in the Public Records of Pinellas County, Florida. Section _4. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of , 1995. Attest: Cynthia E. Goudeau City Clerk Rita Garvey Mayor-Commissioner . I..". r S LUTION NO. 5-71 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, ASSESSING CERTAIN REAL PROPERTY LOCATED IN MERRITT'S REPLAT, CLEARWATER, FLORIDA, HAVING A POST OFFICE ADDRESS OF 602 FAIRMONT STREET, CLEARWATER, FLORIDA, AS DESCRIBED MORE PARTICULARLY HEREIN, IN THE AMOUNT OF $318.00 FOR THE COSTS INCURRED BY THE CITY ORDERING THE OWNER TO ABATE A DANGEROUS STRUCTURE. WHEREAS, pursuant to Chapter 47 of the Clearwater Code of Ordinances and the Standard Building Code, the Building Official determined that certain real property described herein and the building situated thereon were unsafe, unsanitary, unfit for human habitation, and dangerous and detrimental to the health, safety, and general welfare of the community, and did not comply with the requirements of said Code before expenses were incurred; and WHEREAS, the City of Clearwater and the owner have caused the abatement of the unsafe building, and the City's costs of such work should now be assessed as a lien on behalf of the City of Clearwater against the property; now, therefore, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Building Official having ordered the abatement of the unsafe building situated on the following described property: Merritt's Replat (Parcel Number 101291151574201000/0010). Owner of record: Paul S. Charles 602 Fairmont Street Clearwater, FL 34615 't and the City of Clearwater having now completed said work, the City Commission does hereby assess and - charge a .lien on behalf of the City of Clearwater against the property for the necessary costs incurred as follows: TOTAL ABATIII1ENT COSTS $318.00 (See Attachment "A") 5ection 2. As soon as practicable, a Certificate of Indebtedness against the property for the amount of assessment shall be prepared, which certificate shall constitute a lien prior to all other liens except the lien for taxes. Said certificate, when issued, shall be payable to the City in not exceeding ten (10) equal annual installments with interest at a 'rate not greater than eight percent (8%) per annum. Section 3 The City Clerk is hereby directed to prepare a Notice of Lien in the amount of the assessment against said property, and to record the same in the Public Records of Pinellas County, Florida. c i n 4. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of , 1995. Attest: Cynthia E. Goudeau City Clerk Rita Garvey Mayor-Commissioner ?r r 1. I . ii ` AITACE[MENT "All Resolution 95-71 .(602 Fairmont Street - Clearwater, Florida) I_ I .' E EN ' Title Search - Sexton Title Services, Inc. Asbestos Survey - Occupational Health Conservation, Inc. TOTAL EXPENSES LIEN AMOUNT r. A AMOXIN $ 68.75 250.00 $318. $318.00 RESOLUTIQN_NO. 95-72 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, ASSESSING CERTAIN REAL PROPERTY LOCATED IN ARDMORE PLACE REPLAT, CLEARWATER, FLORIDA, HAVING A POST OFFICE ADDRESS OF 1260 BYRON AVENUE, CLEARWATER, FLORIDA, AS DESCRIBED MORE PARTICULARLY HEREIN, IN THE AMOUNT OF $137.00 FOR THE COSTS INCURRED BY THE CITY ORDERING THE OWNER TO ABATE A DANGEROUS STRUCTURE. WHEREAS, pursuant to Chapter 47 of the Clearwater Code of Ordinances and the Standard Building Code, the Building Official determined that certain real.property described herein and the building situated thereon were unsafe, unsanitary, unfit for human habitation, and dangerous and detrimental to the health, safety, and general welfare of the community, and did not comply with the requirements of said Code before expenses were incurred; and WHEREAS, the City of Clearwater and the owner have caused the abatement of the unsafe building, and the City's costs of such work should now be assessed as a lien on behalf of the City of Clearwater against the property; now, therefore, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Building Official having ordered the abatement of the unsafe building situated on the following described property: ARDMORE PLACE REPLAT (Parcel Number 22129115101476100010600). Owner of record: William Clarida 1703 Joshua Court Palm Harbor, FL 34683 's !:. and the City of Clearwater having now completed said work, the City Commission does hereby assess and charge a lien on behalf of the City of Clearwater against the property for the necessary costs incurred as follows: TOTAL ABATEMENT COSTS $137.00 (See Attachment "A") ecti n 2 As soon as practicable, a Certificate of Indebtedness against the property for the amount of assessment shall be prepared, which certificate shalt constitute a lien prior to all other liens except the lien for taxes. Said certificate, when issued, shall be payable to the City in not exceeding ten (10) equal annual installments with interest at a rate not greater than eight percent (8%) per annum. Section 3. The City Clerk is hereby directed to prepare a Notice of Lien in the amount of the assessment against said property, and to record the same in the Public Records of Pinellas County, Florida. e i n 4. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of , 1995. Attest: Cynthia E. Goudeau City Clerk Rita Garvey Mayor-Commissioner ATTACHMENT "A" Resolution 95-72 (1260 Byron Avenue - Clearwater, Florida) TASK NALOL,- (Pinellas County Records for ownership) Various correspondence and telephone calls Purchase requisitions ` Take photographs TOTAL HOURS EXPENSES Two and one quarter (2 and 1/4) hours Cg? $25.00 per hour Film, developing, and prints Certified Mail. and regular postage Title Search - Sexton Title Services, Inc. Asbestos Survey - Occupational Health Conservation, Inc. TOTAL EXPENSES LIEN AMOUNT 2.25 AMOUNT $56.25 13.64 2.29 65.00 250.00 $137.4$ $137.00 RE90LUTION,NQ. 95-73 ?;gd. A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, ASSESSING THE OWNERS OF PROPERTY THE COSTS OF HAVING MOWED OR CLEARED THE OWNERS' LOTS. .WHEREAS, it has been determined by the City Commission of the City of Clearwater that, for the purpose of promoting the health, safety and general welfare of the citizens and residents of the City, real property within the City should be cleared of weeds, rubbish, debris and other noxious material; and WHEREAS, notice pursuant to Section 20.38, Code of Ordinances, was provided to the owner of each of the lots listed in Exhibit A, and the notice required each property owner to cause the violation to be remedied or to file a notice of appeal within 10 days after the date the property was posted; and WHEREAS, the property owners have failed to take remedial action within the time provided and have failed to file a notice of appeal within the time allowed, or appealed the notice of violation but failed to take remedial action within the time provided by the Code Enforcement Board, and it became necessary for the City to take remedial action; and WHEREAS, the owner of each lot listed on Exhibit A has been provided with a notice and opportunity within which to pay the costs and administrative charges set forth on Exhibit A, but no payments have been received; now, therefore, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER,,FLORIDA: Section 1. The City Commission finds the preamble hereof to be true and correct. Section 2 The City Commission hereby assesses a. lien upon each parcel of real property lasted on Exhibit A for the actual costs of mowing or clearing, plus administrative costs, as shown on Exhibit A. Section 3. The City Clerk is hereby directed to prepare a notice of lien against each property listed on Exhibit A and to record the same in the public records of Pinellas County, Florida. PASSED AND ADOPTED this day of , 1995. Rata Garvey Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk 0. ADMIN. PROPERTY OWNER LEGAL DESCRIPTION COST CHARGE TOTAL Francin Cammarata & Clearview Lake Est, Lot 59 $ 56.03 200.00 $ 256.03 M. Saldana John F/Nancy Hopp Druid Hills, Lot 8 200.00 200.00 r Susie Ellis/Bessie Greenwood Manor, Lot 7 71.92 200.00 271.92 Edwards Melanie J. Barrett Highland Pines 6th Add, 84.04 200.00 284.04 Blk.38, Lot 4 Frances Green c/o Jurgen's Add to Clearwater, 41.65 200.00 242.65. Dorothy Green Blk B, Lot 2 Eddie J. Walker Lincoln Place, Blk 1, Lot 16 36.43 200.00 2.56.43 Carrie Palmer Lincoln Place, Blk 4, Lot 12 35.00 200.00 235.00 W.S.F. Trust 816190 Lincoln Place, Blk 4, Lot 14 35.00 200.00 235.00 Salathiel Gaiter Ira E. Nicholson's, Blk 1, Lt 13 42.86 200.00 242.86 Ella Rhodes Palm Park, Blk C, Lot 1 58.35 200.00 258.35 Arnold/Denise Palmetto Terrace, Blk C, Lt 10 45.58 200.00 245.58 Kraemer i r Rupert J. Hill Sr. Pennsylvania Sub, Lot 9 & SIO 51.40 200.00 251.40 Lot 14 t i 0 CITY OF CLEARWATER lnterdepartment Correspondence Sheet TO: Sid Klein, Chief of Police FROM:. Lieutenant Frank Daly, Beach District Commander COPIES: Deputy Chief J.D. Eastridge, Captain M.J. Egger, File SUBJECT: Complaint Letter from Julie Nichols, Flamingo Beachfront Suites DA'Z'E: August 10, 1995 On 'T'uesday, August Sth at 3:30 pm, I met with Julie Nichols in reference to her complaint letter of July 23, 1995. Ms. Nichols cited three areas of concern which relate to tourism. The first concern involved rowdy youth that were the apparent cause of her losing several customers the morning of Saturday, July 22nd. The second concern is the groups of youth that congregate on a wall located in the 300 block of South Gulfview Boulevard. The third concern is the possibility of a curfew for Clearwater Beach. I .was able to satisfactorily answer all of her concerns. I explained that there were police officers within a half block of her motel when the alleged incident took place. T did a history of calls for service on the beach from midnight to 4:00 a.m. on Saturday, Jul), 22nd, 1995, and found that no calls were received by our agency to her motel or anywhere on North Gulfview Boulevard. We did have three calls on Mandalay Avenue during the time she complains. As to her second concern, we have been in contact with the owner of the property on South Gulf-view Boulevard prior to this complaint, and the owner of this property is going to complete an affidavit and post "no trespassing" signs along the wail, This will afford us the ability to move these kids along and issue trespass warnings when necessary. Regarding the third concern requesting a curfew for Clearwater Beach, I explained to Ms. Nichols that this had been discussed in the past and was proven to be unconstitutional. Additionally, Ms. Nichols informed me she has a security guard working until midnight, and intends to get his hours extended to 3:00 a.m. on Fridays and Saturdays. The Beach District has already implemented an extra patrol on North Gulfview Boulevard during this time frame. Ms. Nichols informed me that she did not want a response letter from the Chief of Police. She stated that my explanation, and everything else the department is doing, will suffice and apologized for xwiting her letter. If she has any further problems in the future, she will contact me directly. FD:bvm Attachment (0 wp) CALLS. ON THE BEACH JULY 22 FROM 2400 -0400 i PAGE 1 CALL/ASSI GNMENT SUMMARY 07/22/95 -C/A NO- TCR TUD TUC UN1 T TYPE -------LOCATION-- - ---------------------------- ?5129115P 0051 0051 0058 171 74 - 600 ISLAND WY EXTRA PATROL PAGE 1 CALL/ASSI GNMENT SUMMARY 07/22/95 -CIA NO- 7CR TUD TUC UNIT TYPE ------ LOCATION --- ---------------7----------- •?5129098P 0026 0026 0058 172 74• 400 MANDALAY AV A/0 i 953.29100P 0035 0035. 0049 363 52 45 CAUSEWAY 'BV MARINA W/820' 95129142P 0258 0158 0214 271 73 467 MANDALAY AV ECKERDS• 95129146P 0203 0203 0204 172 22 JAMMINZ 95129151P 0208 0209 0220 172 •22 454 MANDALAY AV ; BEACH BAR CK-UPS 0151293.468 0203 0203 0204 162 ,22 JAMMINZ 951291511 0208 0209 0221 162` 22 454 MANDALAY AV BEACH BAR 8 - PAGE I CALL/ASSIGNMENT SUMMARY 07/22/9: 3 -C/A.., NO=. ,' ' TCR TUD TUC UNIT TYPE ------LOCATION--- ----------------------- 3P'. 0049 0049 0100 364 79 CPDB 95129114P;; 0049 0049 0104 363 79 CPDB 9SI29159P 0221 0221 0336 172 79 CPDB 95129161P 0227 0227 0257 162' 07C MR SUB BAYWAY i -iAT: 1S ALL! '!'!!!!i .. ?' c C9T ° ?S? 1' E FUND wwCJ od ?irl?? Wdrr• : SC3 f SS?•? •-aC•+-6C1 ,M COPIES ' `I'O: LARGO 01905 ?, 0 v ? ?j Q?Sy 0 PR0 LARGO CITY MANAGER GOMMUNITY DEVELOPMENT DIRECTOR ALL PINELLA.S tAUNTY MAYORS City of Largo, Florida P.Q. Box 296, Largo, Florida 34649-0296 FAX (813) 587-6765 Service Is Our Business OFFICE OF THE MAYOR AND COMMISSION (813) 587-6702 FAX (813) 587-6782 August 31, 1995 R)0ycr The Honorable Donald C. Sullivan Chairman Pinellas County Legislative Delegation 311 S. Osceola Avenue Clearwater, Florida 34616 Re: Proposed Bill Pertaining to Annexation of Enclaves Dear Senator Sullivan: COPIES TO: COMMISSION SEP 0 6 1995 PRESS CLERK /ATTORNEY Attached is a proposed bill to being presented to the Legislative Delegation in an attempt to amend Section 171.046, Florida Statutes, Annexation of Enclaves. Specifically the bill would expedite the annexation of enclaves of ten acres or less into the most appropriate incorporated jurisdiction if the municipality finds that municipal water and sewer services is substantially provided to the area, residential populations equals to at least one person for each acre of land and the land is subdivided Into lots/tracts, 60% of which are one acre or less in size, fire and police service may be efficiently and expeditiously provided to the enclave; and publicly dedicated roads would be predominantly maintained by the municipality. The proposed bill also strikes language referring to interlocal agreement with the county having jurisdiction of the enclave and approval of annexation in a referendum by at least 60% of the registered voters who reside in the enclave if there are fewer than 25 registered voters. For the past 13 years, the City of largo has attempted annexation reform to address the issue of enclaves. The City of Largo currently has 39 enclaves, 31 of which are totally surrounded by Largo city limits, comprised of approximately 13,200 residents. The continued intrusion of unincorporated enclaves into the municipalities throughout the state is explicitly contrary to the purpose and Intent of growth management. Additionally, it is also inconsistent with existing state law designed to ensure: • sound urban development and accommodation to growth; • uniform legislative standards throughout the state for the adjustment of municipal boundaries; and • efficient provision of urban services to areas that become urban in character. C° av The Honorable Donald C. Sullivan Annexation of Enclaves August 30, 1995 Page 2 Specifically, the problems with enclaves are twofold: (1) enclaves require a high degree of coordination among one or more affected local governments In order to rationally manage growth; the most important issue being facility and service provision. For example, the Pinellas County Sheriff's Office currently must go through large areas of the. City of Largo to respond to a calf within an enclave, when in fact, a Largo police officer would be within minutes of the residence. (2) managing growth and development within enclaves tends to be expensive when duplication of certain services occurs, often the consequence of ineffective or failed Intergovernmental coordination, and particularly when those costs of services are not equitably distributed among service receivers. Residents of municipalities frequently pay for and, In fact, subsidize the provision of many services to businesses and residents located within the unincorporated enclaves. ¦" Elimination of enclaves would be a positive first step in removing unnecessary obstacles to effective Intergovernmental coordination in jurisdictions where they exist. This, in turn, will improve the management of growth and development within these areas, including the enhancement of service delivery. Consequently, Improved service delivery and managed growth will make more efficient use of scarce tax dollars, and ultimately improve the community's quality of life. The City of Largo Commission and staff urge you and the Legislative Delegation to realize the importance of this Issue and make a commitment to representing the interests of cities throughout Pinellas County by sponsoring this bill in the upcoming Legislative Session. I will be available at the September 26, 1995, public hearing to present this bill personally and to respond to any questions the Delegation may have. Respectfully, Thomas D. Feaster Mayor TDF:bjf 3 O.1 A bill to be entitled c An act relating to the annexation of enclaves; amending the procedure by which a municipality may expedite the annexation of enclaves; removing restrictions on the applicability of the procedures; providing an effective date. Be It Enacted by the Legislature of the State of Florida: Section 1. Section 171.046, Florida Statutes, is amended to read: 171.046 Annexation of Enclaves. (1) The Legislature recognizes that enclaves can create significant problems In planning, growth management, and service delivery, and therefore declares that it is the policy of the State to eliminate enclaves. (2) In order to expedite the annexation of enclaves of 10 acres or less into the most appropriate incorporated jurisdiction, based upon existing or proposed service provision arrangements, a municipality may annex an enclave b ordinance if the municipality finds: a munici al water and sewer service is substantial) provided to the area: (b) a total resident poeulation within the enclave equals to- at least one person for each acre of land included within its boundaries and is subdivided into lots and tracts so that at least 60 percent of the total number of lots and tracts are one acre or less in size; (c) fire and police protection may be efficiently and expeditiously -provided to the enclave; and d Publicly dedicated roads In the enclave would be predominantly maintained b the municipality. OF (3) This section does not apply to the undeveloped or unimproved real property. Section 2. This act shall tale effect upon becoming a law and will sunset one year after passage. I COPIES TO: COMMISSION SEP 0 7 1995 BEL CREST BEACH RESORT 706 BAYWAY BOULEVARD CLEARWATER BEACH, FLORIDA 34630 PHONE (813) 442-4923 FAX (813) 442-7455 SEPTEMBER 7, 1995 TO: MAYOR GARVEY & ALL CITY COMMISSIONERS RE: COMPLAINT COMING TO MYSELF FROM GUESTS AND OTHERS LIVING ON CLEARWATER BEACH PRESS CLERK I ATTORNEY ENCLOSED PLEASE FIND PICTURES I TOOK OFF MY DOCK AFTER RECEIVING COMPLAINTS FROM MY PAYING CUSTOMERS. THE WATER IN THE BAY USED TO BE CLEAN ENOUGH TO SWIM IN, BUT NOW IT'S NOT EVEN FIT FOR FISHING OR SUNBATHING ON THE DECK FROM THE STENCH; ASK THE POLICE DEPARTMENT NEXT DOOR TO ME AS THEY HAVE THE SAME PROBLEM. AS YOU CAN SEE THE FECES HAS FLOTAED RIGHT UP TO OUR SEAWALL. WE DO NOT OR NEVER HAVE ALLOWED LIVE ABOARDS ON THE BOAT SLIPS WE RENT BECAUSE WE ARE NOT EQUIPPED WITH A PUMP OUT STATION. EVIDENTLY SOMEONE IN THE VICINITY IS PUMPING OUT IN THE BAY. PLEASE MAKE SURE THIS ISSUE IS ADDRESSED AT THE NEXT CITY COMMISSION MEETING TO SEE WHAT CAN BE DONE ABOUT THIS HORRENDOUS PROBLEM. THIS IS OFF SEASON AND BUSINESS IS BAD ENOUGH WITHOUT CHASING TOURISM AWAY. THANK YOU FOR YOUR COOPERATION. SINCERELY, HERBERT W. LEONHARDT SR. ./?r COMMITTEEMAN PRECINCT 522 -- -- --- r--- EVELYN M. LEONHARDT Lz COMMITTEEWOMAN PRECINCT 522 -- HWL : ,jr d1-/ cc: BILL HELD HARBORMASTER PS: I WOULD APPRECIATE AN UPDATE TO ACTUAL INSPECTIONS DONE IN THE PAST YEAR. IF THERE IS ANYTHING WE CAN 00 TO WORK TOGETHER, PLEASE. ADVISE AND WE WILL GET RIGHT ON IT. r1o?o c L .1 ??,1?. o-. C q_ ri+ PRELIMINARY AGENDA Clearwater City Commission Worksession - Tuesday, September 5, 1995 following CRA which begins at 9:00 A.M. but no later than 10 A.M. Clearwater City Commission Meeting - 6:00 P.M. - Thursday, September 7, 1995 Service Awards Convene as Pension Trustees Reconvene as Commission FD FIRE 1. Contract for radio maintenance for Fire Department's 800 MHz Emergency Dispatch Radio System to Motorola, Inc., for the period 1011195-913012000, at an est. annual cost of $8,754, for a total est. $43,770 (Consent) FN FINANCE 1. Public Hearing - Res. #95-61 - authorizing placement of liens on properties for unpaid utility bills 2. Public Hearing - Res. #95-69 - approving public improvements benefiting property in City's Special Assessment District No. 95-1, levying special assessments for cost thereof on property in said district, confirming final assessment roll, & confirming City's intent to issue bonds to finance the project 3. Public Hearing - Res. #95-70 - setting forth City's intent to use the uniform ad valorem method of collection of a non-ad valorem assessment for Special Assessment District 95-1 4. First Reading Ord. #5906-95 - providing for issuance of not to exceed $1,400,000 Special Assessment Bonds, Series 1995 to pay costs related to burying of power lines & installation of street lighting along Gulf Blvd. on Sand Key 5. Purchase of property, casualty, liability, workers' compensation, & flood insurance coverage in an amount not to exceed $820,000 for FY 1995196 CConsent) 6. Approval of City Investment Policy 7. Res. #95-74 - expressing City's intention to be reimbursed from the proceeds of a tax-exempt financing for certain capital expenditures; accept GE Capital Public Finance, Inc.'s proposal to provide a $6,761,028 line of credit to cover all planned lease purchase equipment acquisitions for fiscal 1996; authorize all uncompleted equipment acquisitions previously approved for financing under current agreement with Barnett Bank of Pinellas County to be financed under new agreement GS GENERAL SERVICES 1. Rescind 1119195 action re contract award to Sunshine Chevrolet-Oldsmobile of Tarpon Springs, Inc. for purchase of three 1995 Chevrolet 114-ton maxi-cab pickup trucks for $44,937; ratify and confirm Deputy City Manager's emergency purchase of three 1995 Ford 112-tan pickup trucks from Duval Ford, Jacksonville, FL, for $43,897; financing to be provided under City's master lease-purchase agreement (Consent) 2. Ratify/Confirm City Manager's emergency purchase of 1 street sweeper from Florida Municipal Equipment, Lakeland, FL, for $105,890; financing to be provided under City's master lease- purchase agreement (Consent) 3. Purchase of 142 Orion mobile radios from Ericsson/GE, Tampa, FL, for $446,446; financing to be provided under City's master lease-purchase agreement (Consent) 915195 ,. IM INFORMATION MANAGEMENT 1. Contract for satellite copy machines, services & related supplies (excluding paper) to Xerox, Tampa, FL, for the period 1111195-10131 /96, at an est. $68,000 (Consent) 2. Purchase of an Odetics Prophet ll-P video playback system from Odetics Broadcast, Tampa, FL, for $135,858; authorize lease purchase through City agreement (Consent) PR PARKS AND RECREATION 1. Contract for Jack Russell Stadium conditioning / strengthening building, storage building, & for Carpenter Field maintenance building to Grosz - Stamper Construction, Inc., for $184,276.25 (Consent) 2. Contract for Jack Russell Stadium elevator & ramp to Grosz - Stamper Construction, Inc., for $146,400 (Consent) PW PUBLIC WORKS 1. Contract for hauling of rock, sand & shall to be picked up at various mines & delivered to the City by Norred Trucking, Inc., Tampa, FL, during the period 10/1195-9/30/96, for $4,75 per ton for rock & sand, and $4.50 per ton for shell, at an est. annual cost of $56,000 (Consent) EN ENGINEERING 1. (Cont. from 8/17/95) Memorial Causeway Bridge Feasibility Study - accept report in order to set "groundwork" for project, direction requested to proceed re funding source & future design study type 2. Renew existing contract for parking attendant services at Pier 60 & 2 S. Gulfview parking lots with Republic Parking Systems, Chattanooga, TN, for the period 1011/95-9/30196, for $260,610 (Consent} 3. No Item. 4. Contract for 1995 Sanitary Sewer Restoration to Madsen/Barr Corp., Inc., Longwood, FL, for $651,362.50 (Consent) 5. Approve staff ranking of RFP respondents with direction to negotiate a contract with Kimley-Horn and Associates to study beach parking & downtown issues 6. Contract for Del Oro Storm Replacement - Phase I to Overstreet Paving Co., Largo, FL, for $874,221.75 (Consent) 7. C.O.#1 to Marina Fishing Pier Contract to Inter-Bay Marine Construction Co., Largo, FL, for $12,411, for a new total of $134,833.45 (Consent) CP CENTRAL PERMITTING 1. Public Hearing & First Reading Ord #5893-95 - RPD Zoning for property located at 1551, 1555, 1559, 1563, 1567 & 1571 Druid Rd., Druid Groves Sub., Blk A, Lots 1-6 & 1 /2 vacated street (Clearwater Community Hospital, Z95-06) 2. Public Hearing & First Reading Ords #5891-95 & #5892-95 - Land Use Plan Amendment to Institutional & P/SP Zoning for property located at 1920 & 1924 Douglas Ave„ Sunset Point 2nd Addition, Blk G, Lots 26 & 27 (Hellenic Orthodox Traditional Church of America, LUP95-22, 295- 05) 3. Public Hearing & First Reading Ords #5901-95 & #5902.95 - Land Use Plan Amendment to Commercial General & CNG Zoning for property located at 1 105 Engman St., Greenwood Park No. 2, Blk E, Lot 31 (Dorsey, LUP95-25, Z95-07) 9/5/95 2 4. Receipt/Raferral - LDCA to modify parking restrictions in Beach Commercial districts (LDCA95- 181 (Consent) 5. Receipt/Referral - LDCA to increase allowable height for fences which enclose swimming pools and are located in waterfront or street r-o-w setback areas (LDCA95-16) (Consent) 6. Variance(s) to Sign Regulations for property located at 1284 S. Missouri Ave., Sec. 22-29-15, M&B 21.15 Wrederick & Evelyn Dunn 1 Art Warehouse, SV95-38) 7. Variance(s) to Sign Regulations for property located at 3166 McMullen Booth Rd., Bethel Lutheran Church, Lot 1 (Bethel Lutheran Church, SV95-36) 8. (Cont. from 81171951 Variance(s) to Sign Regulations for property located at 2632 Enterprise Rd. (Europa of Countryside, A Condominium, SV95-33) - Request to Cont. to 1015195 9. Scope of Services - Poinsettia Avenue / East Shore Drive Redevelopment Area - Clearwater Beach (WSO) CM ADMINISTRATION 1. Amendments to Harborview Center Construction Budget - approve appropriations for completion of Harborview Center consisting of $560,000 for changes in work scope, $300,000 for completion of 3rd Floor Restaurant, and $300,000 for upgrade in selected item quality; for a total of $1,160,000 2. Phase 11 purchase of Furniture, Fixtures & Equipment for Harborview Center, for $299,516 3. 1995196 Harborview Center Budget 4. 1994195 Third Quarter Budget Amendments a) First Reading Ord. #5910-95 - Operating b) First Reading Ord. #5911-95 - CIP 5. 1995196 Budget a) First Reading Ord. #5912-95 - millage rate b) First Reading Ord. #5913-95 - Operating c) First Reading Ord. #5914-95 - CIP 6. Request to use Coachman Park for Winter Wonderland Community Holiday Activities 7. Purchase of furnishing & installation of office furniture & misc. equipment for Municipal Services Complex to; Wilkerson Sassman, Inc., Tampa, FL, for $1,013,674.79; Wagner Office Furniture, Inc., Tampa, FL, for $108,960.14; CDS, Inc., Orlando, FL, for $51,977.40; and Beaux-Arts Group, Inc., Tampa, FL, for $15,437, for a total of $1,190,049.33 and allow for an est. contingency of $25,387.67 for shop drawings and modifications to fit building space upon installation (Consent) 8. Beach Concession Stand Evaluation Procedure (WSO) 9. Sandcastle on the Beach CLK CITY CLERK 1. Beautification Committee - 1 appointment 2. Clearwater Housing Authority - 2 appointments 3. Environmental Advisory Board - 2 appointments 4. Neighborhood & Affordable Housing Advisory Board - 1 appointment 5. Planning & Zoning Board - 1 appointment CA LEGAL DEPARTMENT Second Reading Ordinances 1. Ord. #5741-95 - Land Use Plan Amendment to Commercial General for property located at 509 Bayview Ave. and 508 Meadow Lark Lane, Town of Bay View a/kia McMullen Bayview Sub., Blk 3, part of Lots 1 & 2, and S 112 of vacated street abutting N side of lots, 0.70 acres m.o.l. (R. Roy Meador, LUP93-43) 915195 3 3 (1 3 2. Ord. #5742-95 - CPD Zoning for property located at 509 Bayview Ave., 50B Meadow Lark Lane, and 3009 Gulf to Bay Blvd., Town of Bay View alk/a McMullen Bayview Sub., Blk 3, part of Lots 1 & 2 and Bayview City Sub., Lot A, and vacated street r-o-w between Lot A and Lots 1 & 2 of McMullen Bayview Sub., 1.02 acres m.o.l. (R. Roy Meador, Z93-54) 3. Ord. #5820-95 - Amending Sec. 42.34 - LDCA re parking space formulae (LDCA 94-28) 4. Ord. #5890-95 - Amending the provisions of Div. 3 of Art. 5 of the City's Code of Ordinances, adopting a revised Employees' Pension Plan, providing for a referendum election relating to the pension plan 5. Ord. #5894-95 - Relating to Franchise Agreement with Time Warner Entertainment- Advance/Newhouse Partnership, to amend the agreement to extend the term of the franchise for a period of 3 months, ending on 11/1/95; amending Ord. #2085 increasing the franchise fee paid to the City to 5% 6. Ord. #5915-95 - Relating to Salary Increases for the Mayor and Commissioners; amending Sec. 2.263 Resolutions 1. Res. #95-68 - Assessing property located at 1010 Railroad Avenue, J.J. Eldridge Sub., Blk D, Lots 39 & 40, the amount of $108 for costs incurred by the City ordering the owner to abate a dangerous structure (Vincent M. & Mary W. Sykes) 2. Res. #95-71 - Assessing property located at 602 Fairmont Street, Merritt's Replat, Lot 1, the amount of $318 for costs incurred by the City ordering the owner to abate a dangerous structure (Paul S. Charles) 3. Res. #95-72 - Assessing property located at 1260 Byron Avenue, Ardmore Place Replat, Lot 60, the amount of $137 for costs incurred by the City ordering the owner to abate a dangerous structure (William Clarida) 4. Res. #95-73 - Assessing property owners the costs of having mowed or cleared owners' lots OTHER CITY ATTORNEY ITEMS City Manager Verbal Reports a) Proposed Meeting with Advisory Board Representatives b) Mangrove Protection Commission Discussion Items a) Spring Break Sports Challenge b) Proposed Bench Shelters for Memorial Causeway c) City Manager and City Attorney evaluations d) Downtown Partnership Roles Other Commission Action Adjourn Enterprise & Utility fund CIP 1995196 Budget (bring vol. 2) - Not before 1;00 p.m. 915195 4 ,i . TO: Mayor Rita Garvey FROM: Betty J. Blunt, Confidential Clerk Receptionist COPIES: City Commissioners, Betty Deptula, Cyndie Goudeau SUBJECT: Presentation at the September 5 Work Session DATE: September 5, 1995 The following presentation will be made at the September 5, 1995 City commission meeting. SERVICE AWARDS None EMPLQYEE OF THE MONTH Jennie A. Keegan, Finance Department R'F+.. ear ? ? ? .. .. ... .. C W so -- <J • S- `ts Scope of Services Poinsettia Avenue ! East Shore Drive Redevelopment Area Clearwater Beach City of Clearwater, Florida I. Evaluate the market potential for developing mid-to-high range waterfront hotel accommodations with adjacent structured parking. Evaluate the market potential for accessory retail and restaurant facilities associated with the hotel site. 2. Evaluate the market potential for developing new retail/restaurant/entertainment facilities for the redevelopment area as a whole and recommend the appropriate market mixture of facilities. 3. Evaluate the market potential for developing outdoor commercial/recreational facilities. 4. Evaluate the market potential for developing mid-to-high range waterfront residential units and recommend optimum development density within regulatory limits and market conditions. S. Evaluate the market potential for developing; a commercial marina along the redevelopment area waterfront. 6. Evaluate the market potential for a mixed-use development containing any or all of the above components within regulatory limits and market conditions and recommend the appropriate market mixtures of facilities. 7. Evaluate the value added by the following proposed site amenities indicating the potential for private sector construction and/or funding; of these amenities as part of the private sector implementation of the redevelopment plan. Civic Center Relocation ? Landscaping and Streetscaping; ? Harbor-Walk ? Papaya Street Promenade (pedestrian mall) ? Public Waterfront Park ? Baymont Street Walk ? Public Parking Garage 8. Estimate the potential range of increased ad valorem tax revenues and other municipal tax revenues from the recommended development alternative(s). Poinsettia Avenue/East Shore Drive Redevelopment Area Scope of Services page - 2 - 9. Estimate the extent of public sector contribution to the improvements and proposed uses described above given the market potential and estimated development cost. 10. Describe other evaluation and analysis factors you propose to perform in addition to those indicated above. I ", . 11. 8/14/95 CM Betty Deptula City Manager City' of Clearwater P.O. Box 4748 Clearwater, Fl. 34618 Dear Betty, RECEIVED AUG 2 21995 CITY MANAGER Thank you very much for meeting with Mary, James and myself regarding Winter Wonderland. I would like to request being put on the agenda to address the City Council at the September 7th meeting. The purpose would be to present the use of Coachman Park for Winter Wonderland, which is a community activity centered around the celebration of the December holidays. wipitept . Sincerely, r+?ti `- J) net a Slaughter • A-:1-1 Ben t f;;.•'President - Tampa Bay organization of Women f' Please let me know if there is any information you want in advance of the council meeting. I will be happy to supply anything you need. RO. Box 182 * Clearwater, Florida 34617 9 (813) 442-2099 i? -71L?_,,, CITY OF CLEARWATER TNTERDEPARTMENT CORRESPONDENCE TO: Mayor and City Commissioners FROM: Jeff Harper, Information Management COPIES: Betty Deptula, City Manager Kathy Rice, Deputy City Manager Bill Baker, Assistant City Manager SUBJECT: Florida Trend Clearwater Supplement DATE: August 31, 1995 Director ?f COPIES TO: COMMISSION SEP 0 1 1995 CLERKPR ! ATESrS oRNEy A staff group assembled by Betty Deptula has been meeting with representatives from Florida Trend magazine to discuss the possibility of a 16 page Clearwater/Clearwater Beach supplement to run in the magazine. This would be the first supplement focused on a single city and would run in the April, 1996 issue. We are recommending that the City support the cost of the supplement with $35,000. This would help underwrite the advertising expense to small hotel/motel owners and other Clearwater businesses so they could place their own ad in the supplement for a minimum cost of $199. The City would have two full pages for its own advertising, plus a quarter page ad in the Florida Trend Vacation Getaway Guide that is published in may. The City would receive visitor leads and mailing labels from the vacation guide that can be followed up by the appropriate groups. The City would also receive 20,000 copies of the supplement to distribute for economic development and tourism promotion. We --think --this--is--a-godd-ppbrturii.ty' for" the City to assist Clearwater businesses reach key audiences at this strategic time of the year. This may be very helpful to the beach community as well as the City as a whole. We will be discussing this topic with you on September 5. A packet of information including a sample of what the supplement would look like, is attached. F 16iidaTrend THE MAGAZINE OF FLORIDA BUSINESS 1996 Florida Tread City Story Focus Proposal for The City of Clearwater Florida Tread, the magazine of Florida business, is proposing a 16-page regional spotlight advertorial report on ClearwaterlClcarwater Beach and Sand Key. This feature will appear in the April issue which is also the annual Economic Yearbook issue. Packed with county-by- county statistics and forecasts for the upcoming year, the April yearbook is the most widely read issue and sells the most copies on the newsstand of any Florida Trend issue. The spotlight report will be a positive promotional tool that will be written by Florida Trend staffer, Janice Sharp, Editor, Special Projects. It is designed to highlight tourism, real estate, economic development, education, and entertainment. It will also cover transportation and high technology; the industry segments that help make Clearwater the ideal place to do business. The advertorial writing is based on an approved outline by the City of Clearwater. It will be comprised of 40% advertorial edit and 60% display advertising. We invite your participation in the development of the writers contact list for interviews by Ms. Sharp. The City of Clearwater will receive the final contact list for review. Bonus We are reprinting a minimum of 12,000 additional copies of this regional spotlight report that will be made available for tourism and convention groups, economic development groups, chambers of commerce, city and county government, commercial and residential real estate and other businesses to use in their promotional efforts for the next few years to attract visitors and newcomers to Clearwater. Your advertising dollars receive double impact. The reprints will be printed on the same paper stock as Florida Trend magazine. (Reprints are usually sold for $65.00 per 100). Promotion An informational brochure will be produced by Florida Trend and mailed to approximately 1,000+ members of the Clearwater business community with a letter of endorsement and support from the City of Clearwater. (sample attached) The special section will be promoted on an on-going basis through advertising, in Florida Trend magazine during October, November and December at no cost to the City of Clearwater. Page I of 3 8131195 49II hrSl Aw, S. • SI.1'1,11-r4ourr,11,31701 • 1113-821-51100 .lax. S13-S_22-503 1996 Florida Tread Proposal for The City of Clearwater Promotion, continued The April, 1996 issue of Florida Trend will feature a sticker on the cover (all local newsstand and 5,000 copies to key business leaders statewide) indicating the "Clearwater Special Advertising Section" and the page in the magazine that it starts on. Event Marketing To kick-off the regional spotlight report, Florida Tread will host a VIP breakfast (by invitation only) for 75-100 of the key business leaders, VIPs and local government officials in Clearwater. Everyone will have the unprecedented opportunity to have an open forum with Lynda Keever, the Vice President and Publisher of Florida Trend, and Janice Sharp, Editor of Special Projects. Invited guests will have the opportunity to participate in an exchange of ideas regarding various business industries and key activities in their area. The guest list of approximately 300 business executives will be developed by Florida Trend with the assistance and input of the City of Clearwater to ensure a well rounded list. * The total cost of the breakfast estimated to be in excess of $3,000 will be incurred by Florida Trend. This includes VIP mailing list development, printing, postage, staff time, event planning, actual cost of breakfast, Florida Trend staff travel, hotel and meals. Accepted for Florida Trend by: Accepted for the City of Clearwater by: Lynda Keever Vice President & Publisher Betty Deptula City Manager Date Submitted for Florida Trend by: Lynn Lotkowictz Regional Market Manager Date Date Page 2 of 3 8/31/95 i 1996 Florida Trend Proposal for The City of Clearwater PLAN II For a $35,000 commitment, the City of Cleaiivater will receive a 16-page spccir 1 advcrtf,ria1. report which includes the following: A. Two-page Spread. A two page, four-color spread with guaranteed far forward in the regional spotlight report for the City of Clearwater. B. Reprints. 20,000 reprints of the regional spotlight report. C. : pecial ad rate. A two page reduced ad rate format has been designed to give small to mid-sized businesses the opportunity to participate in the spotlight reports (please see attached sample). These ads are available at a 50% discount and payment for this advertising is due in advance. D. VIP breakfast hosted by Florida Trend (see previous page). E. Production Charges. The 16-page advertorial will represent a 60% advertising/40% editorial ratio. Florida Tread will incur the necessary internal production changes for putting this section together. Production includes: • Writers fee and expenses • Color separations • Film output • Typesetting, design and layout • Printing and shipping charges F. Sticker. A sticker will be designed and produced by Florida Trend, which will be placed on the cover of the magazine promoting the special advertorial feature on Clearwater. Production includes: • Design • Film output • Printing • Sticker placement aL printer G. dacation Getaway Guide. Each year in the May issue, Florida Trend features a 16-page "Vacation Getaway Guide." This guide is also reprinted for groups and organizations to use in their marketing efforts throughout 1996, for a combined readership of over 170,000. A reader service card is bound-in for readers wanting more information on a particular area. This year alone we have already received over 3,000 response cards from readers interested in finding out more about Florida locations for business and pleasure. As part of this project, Florida Trend will make available the following to the City of Clearwater: • A 1{4 page, four-color ad in the Vacation Getaway Guide at no charge. This gives you access to the reprints as well. Production of your ad is included. • All leads that are received from the reader response cards and will be sent to you on disc :,.id on mailing labels. This will aid your direct mail promotional efforts and is available at no additional charge. 11 Total Value Plan II: Total Actual Investment by the City of Cleanwater: Total Savings Plan II: $60,000 $ 35,000 $25,000 Page 3 of 3 8131/95 i Since 1958 F Since 1958 THE MAGAZINE 0>= FLORIDA BUSINESS DRAFT The Clearwater Spotlight Report Clearwater, Clearwater Beach & Sand Key VIP Breakfast The following topics are under consideration by the publisher and freelance writer for Florida Tread's report on Clearwater, Clearwater Beach and Sand Key in the April 1996 issue. Additional suggestions are invited. 1. Banking & Finance' 7. Tourism/Conventions a) Hotels & Resorts b) Restaurants 2. Economic Development C) Recreational Activities a) Training d) Cruises b) Relocation e) Beaches 3. Education 8. Intern ational a) Growth and New Programs a) Import b) Research b) Export c) Higher Education d) Vocational 9. LifestyleALcisure a) Cultural 4. Healthcare/Hospitals b) Boat/Yacht a) Hospitals c) Diving & Scuba b) Testing & Diagnostic Equipment d) Golf c) Medical Technology e) Surfing d) Research f) Fishing 5. Real Estate 14. Retail a) Commercial b) Residential 11. Demographic Overview a) Market Facts 6. Sports b) Population a) Professio?.al c) Largest Private b) Amateur d) Employment C) Sports Promotion C) Education d) Spring Training 44{) Firpi Aw. S.. Si. llovr?hurg,11„1.7111 • 1113-821.,58110 • 11a.r; .S13-U22-,illy3 Y , flijfidaTrend THE MAGAZINE OF FLORIDA BUSINESS Florida Trend Small Space Advertising Rate Sheet *Florida Trend will make available a special one-time, discounted rate for any small business that is a member of the Clearwater Chamber of Commerce. The rate reflects a 50% discount from the current published rates. These ads will be placed on a 2 page spread that will be featured in the city story and are sponsored by the City of Clearwater. :....:: ;: Frequency ...... ; Color/Size :: :: :::.:.; ...:.::..:.. .. Rate; 1 Time Senior Ad, $349 Black & white 1 Time Junior Ad, 199 Black & white Both ad rates include production and typesetting. Larger sizes are available and can be featured on these pages. The space is limited and available on a first come, first serve basis. Payment must be made in full upon space reservation. *These ad rates reflect a 50% discount on regular Florida Trend published rates. 8131195 YOUR AD HERE $349 YOUR AD HERE $699 YOUR AD HERE $199 YOUR AD HERE $349 YOUR AD HERE $999 N N ?• YOUR AD 'j} Q?. fr f}} MERE • y.. r?4 3{ :s. ( g . ea vater 11.hC:. r..:•.! ......u.n.......:?Tl:...r.........i.L:...?•.h.•.....:: is ?:.f:. YOUR AD HERE $999 YOUR AD HERE $199 ,I I { YOUR AD YOUR AD YOUR A® HERE HERE HERE $999 $999 $799 E 1 :?,. Yt o!` iItiese 'sirttc `i 13 'iisarid'li :t te'G rice ts's` s`s n 1 .S i 'v { .5 . ?:. ... ..... ...•..?..?..?:tif..?•.•.. . ...•....•. ..•... ..t.?.tr.?......•.•......1...:n.••.. •.......5.. n,.: •{r:.G::::i i•?IG:: i:.rrr..ln n. YOUR AD HERE $349 'i. YOUR AD YOUR AD .1 YOUR AD V " ?` 4 HERE HERE HERE ; $349 $199 $199 J?k r_r? . ? • ? i. _ 5i ?•ya .r nr 3 •:.-?i ?Y J4 f ? ??,'r'1`.'=in";.fi.'3.1???• ?:'j".?- s w ; yr<;;:1::.:t. ..1? :,: ?i? .k YOUR AD HERE $199 YOUR AD HERE $1047 i YOUR AD j FOUR AD HERE HERE Tr- $199 $199 ` Tlie a'dvertism" is ohch to any busineSS .:4010 is .1 rrrerllhcr 01' the Clet11-r5•ater• Chamber of Commerce or is Iy-ithili tlrc City of Clearwater. CJ ?L- C??+G?? 7-A CITY OF CLEARWATER Interdepartmental Memorandum ADNI IO-18 `. FA TO: Betty Deptula,ity tanager- THRU: Rich Baier, City Engineer RECEIVED AUG 3 0 1995 FROM: om Miller, Assistant Dir cror of Engineering/Environmental COPIE • Mike Foley, EAB Chairperson CITY MANAGER Mike Quillen, Water Resource Engineer Alan Mayberry, Urban Forester .OPIES IO- DATE: August 24, 1995 AUG 3 0 ?99? SUBJECT: Mangrove Protection PRE-S,., CLERK J ATTG,,:, - The purpose of this memorandum is to submit the Environmental Advisory Board (EAB) recommendation for City Commission approval related to the subject issue, and to obtain administrative direction for further action. I have been directed by the Environmental Advisory Board (EAB) at their July 19, 1995 regular meeting to forward an approved motion to the City Commission for consideration and approval. The approved motion states: "To recommend that the City Commission direct Environmental Management staff to pursue State delegation of local mangrove management and develop a City-wide incentive based mangrove management program for Clearwater that will result in adherence to objectives defined by the Environmental Advisory Board and require staff time in excess of eight hours." Attached is a copy of the "Agenda Cover Memorandum" presented at the EAB July 19, 1995 regular meeting that addresses the background information and EAB objectives related to mangroves. Also attached is a copy of the minutes, highlighted in the appropriate section, that was approved at the August meeting of the EAB. At this time, Environmental Management recommends that this issue be postponed from consideration by the City Commission. Presently, ongoing circumstances related to a new mangrove initiative by the City would render as premature any action that we might take at this time. Justification for this position is discussed below. Furthermore, I would like the opportunity to revisit this issue again with the EAB in September for their concurrence. The new legislation allows local governments desiring delegation of mangrove authority to impose different standards than those of the Department provided they do not preclude issuance of a general permit (§403.9327(3), F.S.) and there is a scientific basis for the new standards (§403.9331(2), F.S.). Developing the level of scientific information necessary to meet state requirements was the primary reason for the excessive amount of Staff time estimated to meet the direction being recommended by the EAB. Hence, the need for Commission review in accordance with the "Eight-Hour (8) Rule." cova%) Mangrove Protection Memorandum to Betty Deptula August 24, 1995 Page 2 Interestingly, the new legislation codified by the state is completely contrary to the abundance of scientific data presently available within the field of arboriculture. As mangroves are scientifically defined as a tree and have long been a component of our tree trimming ordinances, I believe this issue warrants further discussion, but am not at all clear about the level of discussion needed at this time, given the legislature's strong position on this issue. Presently, state law allows Clearwater residents to initiate restricted trimming activities that will adversely effect the "Biological Integrity" of certain mangrove trees by virtue of "improper pruning techniques" (Topping). Landscape architects, as defined by the new legislation, are principal to mangrove trimming and can designate mangrove trimming beyond certain conditions (§403,9326(l )(a)2.(b),F.S.), but are typically neither knowledgeable in proper mangrove pruning techniques, nor are they skilled to provide that service. Therefore, any trimming done by that select group will likely lead to the loss of "Biological Integrity" by virtue of their lack of knowledge about proper pruning techniques and mangrove physiology. Furthermore, the scientific community of arborists, who do understand and are skilled in proper mangrove trimming techniques and mangrove physiology, have amassed a tremendous knowledge of "improper pruning techniques" but have been excluded from the new legislative process. In other words, while the new legislation prohibits any adverse affect on the "Biological Integrity" of mangroves as a result of improper pruning, the new legislation prevents a local government from changing the rules to assist homeowners or the "professional mangrove trimmers" from taking appropriate pruning steps to eliminate the loss of "Biological Integrity" that the new rules will cause. 'We cannot create any new rules in support of delegation without first creating a preponderance of "scientific data" to substantiate the changes, now well known to the professional arborists whose input at the outset could have substantially eliminated this very real - CATCH 22. The City Urban Forester, Mr. Alan Mayberry, C.A., is a member of the International Society of Arboriculture and serves a leadership role in the local chapter. Presently, the local Pinellas Urban Forestry Council (PUFC) of "tree scientists" has established a subcommittee to investigate this problem. That subcommittee has also joined with the Tampa Bay National Estuary Program scientists to develop an issue paper in accordance with ISA pruning standards that will provide very specific mangrove trimming policy based in "good science," Depending, upon the outcome of that policy development process, the City may wish to accept that information as a component of delegation, or support further legislative changes in favor of "proper pruning" where we believe the current legislation favors only "improper pruning" techniques, Either way, the results of this subcommittee's efforts would be an essential component of any City delegation request and would save us time and money by having the PUFC develop the data rather than City Staff. Please also note that Ms. Lisa Lanza, a member of the EAB, also serves on this ISA Subcommittee (See. Attached). " " fix the mangrove mess created by the state legislature, I Therefore, while Staff supports the need to believe that the window of opportunity that we once had to deal with this issue, was closed by the legislature upon enactment of this new legislation. Since the ISA and the NEP are now collaborating on the development of trimming standards that would have been necessary for its to develop before initiation of any program delegation requests by the City, and since this coalition of scientists are in a better position to accomplish this effort in a timely manner, 1 suggest the City postpone any decisions on this matter until they have completed their issue paper. This will eliminate any potential for a duplication of effort. I am available to discuss this issue with you further as needed. Please let me know how best to comply with the EAB's request to address this issue betbre the Commission, if at all. iytal•. Item a l -at d1 , y oc. ENVIRONMENTAL ADVISORY HOARD Meeting date o7. L14/9S °?1r1*•`° Agenda Cover Memorandum SUBJECT: Mangrove Protection RECOMMENDATION/MOTION- Recommend that the City Commission direct Environmental Management Staff to develop a City-Wide, Incentive Based, Mangrove Management Program for Clearwater that will result in adherence to certain objectives that are defined by the Environmental Advisory Board, and will result in staffing that exceeds eight (8) hours. '"4fJ A i?V-4 e 6'J-Y Ag Lr /tt-0 ?'?_ Costs: s 10.000 (Current FY) SO BACKGROUND: On June 15, 1995, new legislation related to mangrove trimming and protection became law. That law, entitled the "Mangrove Trimming and Preservation Act" (herein after referred to as "The Act"), created Sections 403.9321 to 403.9333, Florida Statutes, and effectively abolished the City of Clearwater regulation of mangroves on certain private property and state owned property where an abutting private property owner has "riparian right of view". The stated intent of "The Act" is to encourage mangrove growth and to protect and preserve valuable mangrove resources from unregulated destruction, while at the same time, preserving the "riparian right of view" to waterfront property owners (§403.9323, F.S.). The legislature expects to accomplish the stated objectives by prohibiting mangrove trimming on public lands that have been set aside for conservation or preservation and through provisions for mangrove trimming on private property or state owned property which abuts private riparian property meeting certain criteria (§403.9325(6), F.S.). Mangroves are an important natural resource in Clearwater that play a very important role in both the atural ecosystem and also in Clearwater's economic prosperity. Mangroves are important because: 1. Only the natural leaves of mangroves, dropping into the water, have the potential to become a viable food source for the infant fish and other sea life that shelters among the roots of the mangroves. Initiated By: Commission: Hayor: Staff: Citizens: Other Board: EAS Member: X Other: Submitted by: Tom Miller EAB Staff Liaison Presented By: Ann Garris Place on Agenda: * Approved o Denied sed: Date: 07/10/95_ Paper: City Cleric Not required _ Affected parties Notified Not required X City Tree Ordinance Funding Source: Capt. Imp. operating X Other ;rl. EAB Action: o Approved pproved w/Conditions /a Denied o Ho Action 0 Continued To: o Referred To: Appropriation Code(s) Attachments: New Environmental Hangrove XXX-DOXXXX-000101.0.0000_ ; Policy 010.01362-541308-537^000 1 New Mangrove Legislation (O vi- M} Shore birds that nest in the mangroves need the full cover of the mangroves to be protected from predators and storms. t, The size of the canopy mirrors the size of the roots that hold the land in place and prevent erosion. I. Mangroves that are trimmed severely are more susceptible to destruction from freezing and cold weather. i. Constantly trimmed mangroves are not allowed to grow the seed pods necessary to renew the species resource. i. Tourism and our quality of life in Clearwater are enhanced by the fishing and bird wat:dhing opportunities provided by healthy mangroves. '. Reducing the protective habitat provided by mangroves in Clearwater would be detrimental to our sport and commercial fishing industry, our image as a natural tourist mecca and a pleasant place to live. •, :nvironmental Management staff have begun to receive numerous inquiries from residents desiring to rim mangroves and from "professional mangrove trimmers" regarding "How to trim mangroves" Athout destroying the plant's biological integrity. Clearwater is again being asked by residents and the rimming industry to provide leadership and guidance to "Do the Right Thing" in managing our natural asources in a manner consistent with the intent of state law. ?s the Environmental Advisory Board (EAB) has previously considered a City-Wide, incentives based -iangrove management program to protect this vital natural resource, the following program objectives hould be observed by Staff when considering any new mangrove programs; k. The program should provide clear, understandable mangrove pruning requirement and regulations. The program should protect all mangroves an City property from pruning. The program should allow waterfront property owners to maintain their riparian right of view, while•providing incentives for allowing some mangroves to grow to maturity and for planting new mangroves. >. The program should include a component for public education about the value and benefit of mangroves in Clearwater. The program should result in delegation from the state, all mangrove trimming. ENVIRONMENTAL ADVISORY BOARD July 19, 1995 Members Present: Mike Foley, Chair Jill Melkonian, Vice Chair Lisa Lanza Anne Garris Allan Stowell 4 Members Absent: 6th & 7th seats vacant Also Present: Mike Quillen, Water Resource Engineer Tracy Yaskin, Engineering Clerk Gwen Legters, Board Reporter In order to provide continuity, the items will be fisted in agenda order although not necessarily discussed in that order. ' A. Call to Order - 4.00 p.m., City Hall Commission Chambers 1. Minutes Approval -April 19, 1995 Corrections were made as follows: 1) p.1, to reflect approval of the minutes of March 15, 1995; 2) p.3, Item C.1, last paragraph, add Chair's thanks to Mr. Allwood of the Environmental Department for his record keeping and field reports. Member Lanza moved to approve the minutes of April 19 as amended. The motion was duly seconded and carried unanimously. 2. Environmental Advisory Board (EAB) Rules of Procedure Member Melkonian moved to approve and adopt the EAB Rules of Procedure as submitted and direct staff to incorporate them into the EAB bylaws. The motion was duly seconded. Member Lanza moved to amend the motion to have the EAB Rules of Procedure wordsmithed by a parliamentarian and brought back for approval. There was no second. Upon the vote being taken, the motion to approve carried unanimously. Consensus was to have the Rules of Procedure wordsmithed before being incorporated into the bylaws. 3. Confirm Agenda - Establish Consent and Regular Agenda Items mea07.95 Page t of 4 07119195 CO V110 B. Citizen's Agenda - Items not on the Agenda Jean Flament, representing the residents of Beckett Lake Estates, addressed the Board. They are requesting the City to acquire a 10.6 acre parcel of land southwest of the intersection of Belcher and Montclair Roads for conservation purposes. She presented a packet of information outlining residents' efforts to stop rezoning and development of the parcel and preserve it for a wildlife refuge. An attached study by a wildlife zoologist and a biologist detailed the species of plant and animal life inhabiting the site. In response to a question, Mr. Quillen was not aware of any plans for the City to annex the subject property. It was determined there is time to schedule this item for discussion at the next.meeting. Ms. Flament was commended for the amount of work and the manner of the presentation. Consensus was to prepare an item for the August 16 agenda. C. Consent Agenda 1. Ordinance No. 5822-95 2. Aliens Creek Experimental Water Quality Treatment Demonstration Project Interlocal Agreement 3. Clearwater Mail Stormwater Treatment Retrofit Project Interlocal Agreement 4. Clearwater Mall Stormwater Treatment Retrofit Project Easement and Maintenance Agreement 5. Urban and Community Forestry Grant 6. Alligator Creek Watershed, Agreement for Consultant Services Member Melkonian moved to approve the consent agenda. The motion was duly seconded and carried unanimously. D. Regular Agenda 1. Old Business a. Undeveloped Properties List it was requested for staff and citizens to be allowed to add to the list once it is established. Mr. Quillen indicated they can. Member Garris moved to approve the Undeveloped Properties List for consideration by the City Commission for the purpose of adding those properties to the Conservation Element of the City Comprehensive Plan, and authorize a member of the Environmental Advisory Board to present the list to the Commission. The motion was duly seconded and carried unanimously. mea07.95 Page 2 of 4 07119/95 b. Environmental Management Five Year Plan Mr. Quillen introduced Tracy Yaskin, of the Environmental Management Group. They gave a slide presentation which outlined the scope of the project, listed projects continued from the last fiscal year, reviewed new projects and summarized funding. The Group was congratulated for its efficiency in obtaining outside funding. Member Garris moved to accept the Environmental Management Group Five Year Capital Watershed Plan and Water Resource Project Summary Document for fiscal year 1995/96 and endorse the continued acquisition of funding and development of plans and projects proposed by Environmental Management for the City of Clearwater in fiscal year 1996. The motion was duly seconded and carried unanimously. `!. Member Garris moved for the Chair to draft a letter to the City Manager and City Commission commending the Environmental Management Group for their excellent work in finding 52 percent outside funding for the City's Environmental Management projects. The motion was duly seconded and carried unanimously. c. Coopers Point Interlocal Management Agreement In response to questions, Mr. Quillen stated it is hoped to protect the natural ecosystem of the coastal property by removing noxious vegetation. The term of the agreement is five years with the potential for renewal in five year increments. Additional discussion ensued regarding limiting public access and protecting wildlife. Mr. Quillen indicated, under the terms of the agreement, since the County was responsible for two-thirds of the property cost, the City is responsible for property management. Member Melkonlan moved to endorse to the City Commission the Coopers Point Interlocal Management Agreement with Pinellas County. The motion was duly seconded and carried unanimously. d. Del Oro Stormwater Treatment Project In response to questions, Mr. Quillen stated this plan was brought before the Del Oro residents. Details of the plan were worked out with Del Oro Association and they indicated they were pleased. Member Garris moved to endorse to the City Commission the Del Oro Stormwater Treatment Project developed by Environmental Management. The motion was duly seconded and carried unanimously. e. Building on Contaminated Soil Discussion ensued regarding a previous motion concerning redevelopment of former gas station sites prior to contaminants being cleaned from the soil. it was indicated the motion had been to request the City Attorney's opinion in this regard. Staff is to investigate the status of this request and report at the next meeting. mea07.95 Page 3 of 4 47119!95 vrp) 2. New Business a. Mangrove Protection Discussion ensued regarding the "Mangrove Trimming and Preservation Act", recently adopted by the State to protect and preserve mangrove resources from unregulated destruction, while presenting the view of those with riparian rights. Concern was expressed that the lack of administration at the local level will serve as a deterrent to planting new mangroves and learning to manage mature ones. 'The City was urged to request delegation of local authority from the State for all mangrove trimming regulation. Member Garris moved to recommend that the City Commission direct Environmental Management staff to pursue State delegation of local mangrove management and develop a City-wide incentive based mangrove management program for Clearwater that will result in adherence to objectives defined by the Environmental Advisory Board and require staff time in excess of eight hours. The motion was duly seconded and upon the vote being taken, Members Foley, Melkonian, Lanza and Garris voted "Aye"; Member Stowell voted "Nay." Motion carried. Staff was requested to obtain additional information regarding what mangrove management and delegation will allow the City to do, how the change will be accomplished, the cost of implementation, and the role of landscape architects and arborists in mangrove management. Concern was expressed that the City had not been advised of proposed State environmental legislation in a timely manner. Consensus was to invite Clearwater's lobbyist to address the Board. F. Establish August 16, 1995 Agenda Staff was requested to agenda the following items: 1) City-wide shoreline protection; 2) City Attorney opinion regarding soil contamination; 3) Preservation Element of the Comprehensive Plan; 4) Request to purchase the Montclair property; and 5) Status report on the conservation runoff pond at 49th Street Bridge. G. Adjournment The meeting adjourned at 5:56 p.m. Chair ENVIRONMENTAL ADVISORY BOARD mea07.95 Page 4 of 4 07119195 i Y August 16, 1995 TO: The Clearwater Enviroment Board FROM: Lisa Lanza, member SUBJECT: Old Business: Mangrove Legislation 1 On August 8,.1995 I attended the quarterly meeting of the Pinellas Urban Forestry Council. I presented a copy of the 1995 mangrove legislation and suggested- that the Council take up the issue of the proper pruning of mangroves. The Council set up a subcommittee to study the mangrove legislation and proper mangrove pruning tecniques. Larue , Robinson, County Agent, will chair the committee. Alan Mayberry, Clearwater Urban Forester and I are members of the subcommittee. Today a coati tion of environmental groups are meeting with the sponsor of the mangrove legislation, Senator Jack Latvala. since I could not attend, I have asked a sierra Club representative to request information from the senator on the intent and initial impact of the 1995 mangrove legislation. a; FF, 4lx Ci.Li+n.??ILR Ee V(R4WET3TALMANAdKkENT AUG 17 1995 cly-V OF G; E' 4'1? k Sports ° Challenge G 01?1 July 19, 1995 The Honorable Rita,Garvey n1 Mayor of Clearwater City of Clearwater, Florida PO Box 4748 Clearwater, FL 34618-4748 Via Fax: 1-813-462-6720 Dear Mayor Garvey: Ms. Carolyn Brink suggested I send you the following. COPIES TO: COMMISSION JUL 21 1995 PRESS CLERK / ATTORNEY Corporate Sports Battle Inc. (ESPN) have what we feel is an ideal way to make Clearwater Beach Fl. "The" place to go for many years to come, during Spring' Break. We will televise The "Spring Break sports Challenger on ESPN2 and ESPN over a five day time period. It would put America's most fit college students up against each other in a series of competitive sports events lasting six (6) days. The winning team would be crowned as America's Most Fit College/University All Around Sports Team. Enclosed is a copy of the proposal for Clearwater Beach's decision makers as it pertains to this endeavor. Kindly, review it and make any suggestions that you feel could improve the program especially where we mention the various venues required to conduct the events. We understand that the Long Center is ideal for swimming, etc. We invite your comments and suggestions as soon have chosen Clearwater Beach as our first choice potential Spring Break locations, as we want to impression of getting off to a fresh start with athletic minded students in a fresh location. Sincerely, Dan Sn r President as possible as we over all other create the mostly healthy 1730 M ST,, NW 0 SUrrE 407 e WASHINGTON, D.C. 20036 9 202. 861-0066 " FAX 202. 429-6075 SPRING BREAK SPORTS CHALLENGE (SBSC) March 18-23 1996 Clearwater Beach, Florida A. Concept-The SBSC will feature athletic teams, comprised of 3 men and 3 women from various colleges and universities across the USA. Each school will be allowed to enter 3 teams or 18 people. Areas of the USA that heretofore have not made it a point of coming to Clearwater Beach Florida for a Spring Break will' be encouraged to d6 so via this special sports promotion. The competition will last 6 days: The team that scores the most points in the finals (Days 5 & 6) will be declared the Nation's Most Fit College/University All Around Sports Team. Day One Monday March 18 5K Run 9:00am- 12:00pm 200 Yard Inline Skate Dash Day Two Tuesday March 19 Beach 10:00am Volleyball Basketball-- Around The World Day Three Wednesday March 20 Track Events 10:00 am Day Four Thursday March 21 Swimming 10:00 am Events Day Five Friday March 22 Finals Part I Top 8 Qualifiers compete _. against each other. Day Six Saturday March 23 Finals Part 11: Continuation including of Finals 6 on 6 Tug-O--War M o Each of the first four days will have its own television show on ESPN2. The shows will be one hour in duration and included in the production will be interviews with various contestants and beauty shots of Clearwater Beach and exciting venues of the chosen location including interviews with city officials. Days 5 and 6 will be combined into one 90 minute finals show. This 90 minute finals show will feature the top qualifying teams repeating the previous days events, with the exception of beach volleyball, to determine the overall national champion. This show will air on ESPN. B. Production dollars needed and what contributors will receive . in return. SBSC needs to raise $75,000 from Clearwater Beach's promotional and business budgets to offset the cost of TV production, staff salaries, insurance, licenses, etc. Additional monies will be raised from National Sponsors who want their name associated with the event. 1. Participating hotels will host one of the 5 SBSC pre-event or post-event parties from 8:00pm-11:30pm. Beverages for the most part will be purchased by participants. The first hotel to sign-up will host two separate party style functions. One being the pre-event team registration, the. other being a post-event party. 2. A 3 x 5 banner, featuring the logo of participating hotels, will be placed at all five athletic venues in line with ESPN cameras for maximum exposure in all five shows. i Event Line-Up Day one- 5k Run and 200 Yard lnline Skate Dash 5k Run One male and one female from each team will represent their six person team. Combined times of both is the total team time. Top eight team times will receive points. Inline Skate Dash ' one Make and one Female from each team will compete in separate divisions, in a 200 yard sprint on inline skates. 4 Top eight times will be receive points. s Day Two- Beach Volleyball and Basketball-- Around The World Beach Volleyball Elimination of all 2 women 2 men teams to final 4. These 4 teams will, receive the following points: 30 winner, 20 runner-up, 10 third place playoff winner, 5 playoff loser. Basketball (Around The World configuration) one male and one female will try to make as many shots as they can from various spots on the floor in a sixty second time period. Top-eight point getters receive points. Day Three- Track Events Top 8 qualifiers receive points after running in a final heat. Obstacle course is scored by time-- only top three teams race a second time for points. Places eight through four will, be awarded points based on original times. Hens 60-yd dash Womens 60-yd dash 4 X 100-yd baton relay (each person runs about 100 yards) (2 men, 2 women) Mens 880-yd run Womens 880--yd run Obstacle course relay (1 man, 1 woman) Day Four- Swimming Top 8 qualifiers in each event receive points after the final heat is run. Hens 50-yd Backstroke Womens 50-yd Backstroke 4 x 100-yd medley relay- back, breast, butterfly, free Mens 50-yd free Womens 50-yd free in the case of Beach Volleyball, only the four teams that advance to the semi-finals will accumulate points. After the completion of all the events, the eight teams that have accumulated the most points after day four will advance to the day five and day six finals. only the eight finalists will compete against each other in the Tug-o-War,finale' for points (single elimination). The point system will be as follows Tug-O-War and Beach volleyball Place Points First 30 Second 20 Third 10 Fourth 5 .-All.other events Place Points First 40 second 35 Third 30 Fourth 25 Fifth 20 Sixth 15 seventh 10 Eighth 5 i II Rules: 1. All participants must be legally registered as a full time student at their particular school. Proof of registration will be required. All recent graduates are not allowed to participate. 2. No participant can be a freshman or varsity athlete competing in their sport. This includes freshman who have yet to participate in their sport. This rule will be closely scrutinized. 3. There is no limit to the number of events any team member can participate in. However, each team member must participate in at least two events. Entry Fee(s): 1. Ten Dollars ($10) per person entry fee must accompany your team registration form to reserve a spot for your team. This money will go toward the cost of team t-shirts. Send $60 check to: SUPERSPORTS 1730 M Street N.W., Suite 407 Washington, A.C. 20037 Please make all checks payable to SUPERSPORTS.. Air Travel: Best air fares are available by calling Anna Formont at Finesse Travel 1-800-121--3137. I i i i¦ Hotel, packages/rates are also available by talking to Finesse Travel as well. 6, City of Clearwater Interdepartmental Correspondence TO: Betty Deptula, City Manager nEC -11 :D FROM: Ream Wilson, Director, Parks and Recreation Depar Wh, - 5 COPIES: Kathy S. Rice, Deputy City Manager (;IT E Bill Baker, Assistant City Manager SUBJECT: Proposed Bench Shelters for Memorial Causeway DATE: August 14, 1995 At recent meetings of the Parks and Recreation Board, our chairman has asked about the possibility of installing two "bench shelters" on the south side of the Memorial Causeway. He feels that these would be well utilized facilities by the many people who might look for a "shady rest stop" while they exercise on the emergency roadway. Further, he suggested that one "bench shelter" might be placed at each end of the causeway one third of the way in from each bridge. A catalog picture of a typical "bench shelter" is attached for your review. Staff concurs that these facilities would be heavily utilized, and because of their small size, their blockage of the water view should be minimal. Because of the importance of the Memorial Causeway and the unobstructed view of the water, I informed the board that I would seek comments from your office and the City Commission before proceeding any further with the proposal. If approved, we feel we could fund two "bench shelters" from our 94/95 or 95196 operating budgets. Your consideration of this proposal is appreciated and we look forward to your response. RWldeb Attachment H:\DATA\WPFILES\DE1 BIE\NIMIO\BD•BENCILDOC prcraen `,1 ?a?cR A rt-ttitl title Itrr }mum}; tired uld aiil,c. 1tt-nrll is sm,lu'mdcd Ill III Ixnallt' dcsthmcd liltilt}h %%-lilt nine heanngs. 5uppwl, an• 6" x 6" Auld x V Jtresmur•treatcd lint ter ?•,5lti" t 1 11 Auld 1.5/16i' V:tlt•:mtircd Imhc. Ihlec trtmr Ica- nnrs ;thuninunl end ralr, nn Al cxlxred end. (.barn i, -1l0 strtiolt lint. };.tlt'ami/c•cl S141:1:1 ER 11ENC11 AND 1 PINK TABU` '•lcr.lel Sr.'le Feet Mclufw Ile, Kg IIt 19i? Hrdx'trxJtihclh•r h I V (??, ttt?4 ?I.'I? Ilcnrh (%Iufu•n) 1 a 15 }hne shcher lknch t; ?. t ?'Jl tKt) G S 1, ?'S 1.1-1•l Itcdu-txxlSheller 8 2.1 -tt? 318- ?1, 59 Picnic Table t,htnc11) ? la•IG ]'tile Shelter IWI11CT-11ble N -1 a Bill i'(f h 5 V tam-- _. ?? • - r,• °4^. ? _. ? ._...__.. - Ittc.11 N fr };u1t t tarr-c.-% and picnic .1sca, I'tnsulc shcElc•n•d n•titin}: nr thnin}l anti ,..? psr,lcrtt'tllrtnmsutl,rrdlrlAt' IIt-.} d111YCOR,tnu'm011111 tlclt:,lun}:.IOW- numictlanuc 1dc 4'erlumn, aid rult't..ar ti' x t,^ lafnumal hre s,urc tn•tted hill nrIIUL'4flhr.uttt11ILT1 r1ht411x1 IuNit is rn+'ercdIll i'c•tl.lrslllnhles 14:ltsattil lahlt•k,lf,.Ill- .'.'x 141'p1t:,,un•-tn•atrdlhncurlft-t-A t?ancermc•rl(cdtVtKKl Iii N it 1, - .x x will] art utc1;111 llt•r}:ht ul ln'. KIII1 Ix•n1 hr, and tallle+an' h' lutl}: PLAYWORLD SYSTEMS SWINGING BEN C1 I ?lcrlcl Mama) Fect tlxw\1ll MoE:rn Ill-, Kg I'll te Eli 'I'MIICLI inel'rtilt- Itlx{•10,0" 1x.9 x3 ? 5141 -i15 Ss IS 1V?5 Ihjvframe °'t,"x{x° :1.x°1\;.1 13n 5l) 53111 a1 X11 LCU.' PARK: GRIIl Style M"Cight Vnvu i'enn:tnem lt111h,. (311 3 kF) $165 Mrtable (shown) 92 Ili.,, (•i 1.8 kg) 51(); h enaul;h 10 I:Iat for ycar?t'i)IC lire box IS made 00116" .urcl plane u•n•cls 46(r hrr proper drrlk coamil. 'Ibe cooking gr ac• is 1/ 2" :1nd .tcel barn with 2913 sgtt.trV iltrhes of cooking sudacc. and is -m ay tahle far cooking contml. Milli ponahle and lxnnmutent version, z a 2:3/8` 0.1). l d?,uti'rcd pilx dtett•nrs61.1111 %Uplxln 1x1,1. SINGIT PI:UISTM, PICNIC TABIX Mixici Miteri:d Wcfg)v Pnrc 131.1 Aluminum 13511r (61.1 kg) 5610 %alts & Iop 1 315 Trvalcd hire 1-; ,, HIS. (MA k};) 53,6 K71IN & LOI) 0-410 11) 1331 11rum•awd Ihl le 159 lbs. (72,2 k-g) 5365 skat, & top 1316 Frallic only 75 lbs. (3.1.1 kg) $231) ']ills Sinitic lxdt?tal dcsilat allows for nmrc• Ilexihility, case of scsuing. and simple lnaintcrctncc, Setts Ci cranforubly. clam Suplxlri Iliiw Is rnxtlr of Ell' t).!). P111arilzcd pike wilh,cal sulilxlns of _•318' (7.1). phai?iml pilx, k.tts and table tolls are 2'x 10' wl Sxuhero fellow Puce (untr alvd), C.C.A. pn s,un •treau d I'mc, or arilxlincd Alurnitnun. PLAYWORLD SYSTEMS 0 RABTi ItSHIP ROLES. . ARESPONSIMLITIS Comm un•tty Rgdcvelopment_Aegncy: Right to Develop Property Develop Downtown Master Plan Incentives Demographics Recruitment/Retention/Relocation/Expansion Subcommittee: Comprised of business leaders and other partnership members CRA/!Qit1± Commission: Right to Develop Property Develop Downtown Master Plan Incentives it,i?_of Clearwater: Right to Develop Property Demographics Provide Infrastructure' Develop Downtown Master Plan Incentives Provide Enforcement City Services Chamber of Commerce: Promotion Support For: Tourism Demographics CRA Recruitment Downt wn Clearwater Associatilon Downtown Events Downtown Development Board: (* All promotional and marketing materials to have input from Partnership.) Funds For and Development of Promotional Materials Funds For Downtown Events Funds For Promotion of Master Plan cb-r- J , V,. • R ?, (? City of Clearwater Intardepartmontal Corrospondonce 1 TO: Betty Deptula, City Manager FROM: Ream Wilson, Director, Parks and Recreation COPIES: Tina Wilson, Budget Director Art Kader, Assistant Director, Parks and Recre SUBJECT: 1995196 Capital Improvement Budget Transfer DATE: August 14, 1995 ANAGER On Monday, July 24, 1995, the Parks and Recreation Board heard a presentation by Mr. Rich Baier, City Engineer, regarding the importance of developing the stormwater and recreation amenities at Bayshore Park in 1995196. As you may recall, the current CIP budget for 1995196 has $30,000.00 for reconstruction of the basketball court at Del Oro. Also, no monies are included for Bayshore Park in 95196 but $100,000.00 is included for 96197. Mr. Baier asked members for their approval to move the Del Oro Park $30,000.00 over to Bayshore Park in 95196 and fund the basketball court at Del Oro in 96197. After discussions, the Parks and Recreation Board made a motion to recommend approval of transferring $30,000.00 in 1995196 for the Del Oro Park basketball court to fund improvements at Bayshore Drive Park. Please let me know if you have any questions or desire-further information. RWldeb H:\DATA\ WPFI LES \ D E B B I E\I,.I E NI O\ B U D O ET. D O C Me CY C1td %ot r"I"