05/06/1996 - Special
Agenda:
5-6-96
~
j
I
I
!
!
~'
~
;,
~
~
~
'"
"
t1:
n
11i.
, ~
~!
i.: t
,J.
~
J
~' ~
y'
., ~
a
~,
~
~
...;
~
~"
." ~
,C fi
'J ~
:;.'
:. ;
t./.
~1
c'
, I'J.
:11
~
d.
,~
~
('t
a
~
"
!~
~
'.
If
';t'
~t
;~
j
,~
"
"
J
i
I
,
F ~03
~.,.,
" \' :, " , ,'~ :.: . ~
1 'J, ;,: j " "
, ,
City Commission
Special W orksession
5-6-96
,
" I
,
~
" i
l
, I
;
, I
~
~
'i i
:<' f
f
~.. I
, I
, i
,
I
i
.,
,
'.,
!
<
i'
J:
F ;<oy
-"t.-
.', ':-
, ,.
AGENDA
Clearwater City Commission Special Worksession
Monday - May 6, 1996 - 9:00 A.M. to 12 Noon - Chambers
l
i
t
~
J
I
,
1
I
1. Call to Order
2. Finish review of Policies
3.
1 996/97 Budget
a) 10% General Fund Reserve
b) Enterprise Fund Philosophy
c) Airpark
d) regular pension item format
e) departmental reviews
f) TRIM Millage Approval
l
I
"
i
j
.~
i
I
,
.
t
f
i
i
I
I
~
I
I
:~
I
!t
i
~
f
tl
:t
j
I
I
4.
Strategic Planning process and
timeframes
5.
Property purchase, sale and lease
6.
Adjournment
\.
I
1
I
I
i
\:'
!.
CITY COMMISSION POLICIES
TABLE OF CONTENTS
.'
~~
l'
}
Boards/Committees
BO-1 Ad Hoc Committees - page'
BO-2 Advisory Board Dinner - page 2
BO-3 Budget Advisory Committee Terms - page 3
BO-4 Advisory Board Vacancies - page 4
BD-5 Attendance at Non Governmental Board Meetings - page 5
BD-6 City Representatives on Non-City Boards - page 6
BD-7 Special Request - page 7
BD-B Representative Balance - page B
BD-9 Non-Board Business Functions - Sunshine Law - page 9
BD-1 0 Input to Other Boards/Committees - page '0
BD-11 Letterhead - page 11
BD-' 2 Input to Advisory Board - page 12
~
,
i
;,
Budget
:{
,1
~
~
:l
~~
~
1','
~
~
,'1;
~f
'"
~1
l
~l
l
~~
..
~;"
~t
BG-' Special Event Fees - page 13
BG-2 Advertising - page 14
BG-3 Donations - page 1 5
BG-4 General Fund Surplus - page , 6
BG-5 Funds other than General Fund - page 1 7
BG-6 Lease Purchase of Major Capital Acquisitions - page 18
BG-7 Non-Resident Fees for Services - page 1 9
BG-B Road & Orain Millage - page 20
BG-9 Building Permit Charges - page 21
BG-10 PACT - page 22
BG-1 1 Proprietary (Enterprise) Funds - page 23
BG-12 Utility Transfer Payment - pages 24 & 25
BG-13 Interfund Administrative Charge - page 26
BG-' 4 Interfund Other Service Charges - page 27
BG-15 Self-Insurance Program - page 28
BG-1 6 Financial Support to Social Service Agencies - page 29
BG-17 CRA Contribution to General Fund - page 30
BG-18 Health Insurance Stabilization Fund - page 31
BG-19 Filling position of retired employees still on payroll - page 32
BG-20 Pilot/Seed Programs - page 33
}
"
City Commission
CC-1 Departing Commissioners' Gifts - page 34
CC-2 Commission Travel - page 35
CC-3 Work Session - page 36
CC-4 Fund Raisers - page 37
CC-5 Citizen Inquiries - Responses - page 38
...
CITY COMMISSION POLICIES
TABLE OF CONTENTS
(continued)
:;
i
~
CC-6 Staff Projects - page 39
CC-7 City Manager & City Attorney - page 40
CC-B Resolutions - page 41
CC-9 Annual Dinners - page 42
CC-10 Proclamations - page 43
CC-11 Other Commission Action - page 44
CC-1 2 Letters stating positions - page 45
CC-1 3 Representation on Boards - page 46
~
~~
'I
it>
~
1
CE-1 Participating in Auctions - page 47
i
!
I
I
I
1
f
i
')
~
J.
.~
r
,~
l:r.
"
~i
[~
~~
!
i
~
~
~
"
i
r
I
I
I
City Employees
General Administration
GA-1 Application Fee Waivers - page 48
GA-2 Water & Sewer Impact Fees - pages 49 & 50
GA-3 Leases - page 51
GA-4 Sparkling Clearwater - page 52
GA-5 Drew Street Banner - page 53
GA-6 Fire Lanes - page 54
GA-7 Copyright Fees - page 55
GA-8 Renewal - page 56
GA-9 Allocation of Surplus CDBG Funds - page 57
GA-10 Leases - page 58
GA-11 Stationary - page 59
GA-12 Welcome letters - page 60
GA-13 Citizens to be Heard Responses - page 61
Land Development
LD-1
LD-2
LD-3
LD-4
LD-5
LD-6
LD-7
LD-8
LD-9
LD-1 0
LD-11
LD-1 2
LD-1 3
Street Vendors - page 62
Annexation Agreements - page 63
Subdivision Monuments - page 64
Petitions for Annexation - page 65
Site Plan/Ord. Pending - page 66
Scenic Corridors - page 67
Easements - US 19 - page 68
Variance to RPD Projects - page 69
Beach - page 70
McMullen Booth Road - page 71
Landscaping of City Roads - page 72
Parks & Recreation Card to Annexing Property - page 73
Subdivision of Property - page 74
.~/.
~~!r1.t<:t: .
. r
";-:""":',
CITY COMMISSION POLICIES
TABLE OF CONTENTS
(continued)
"
;;
i
y
l
~
J
f
!
Legal
i
<
...
>~,
,.
"
LG-1 Case Reports - page 75
LG-2 Hiring Outside Counsel - page 76
LG-3 lawsuits Involving City. page 77
{,:
.If
Leisure
,..
~
,..
..
LI-1 Marina Slip Rental Fees - page 78
LI-2 Marina Parking - page 79
Ll-3 Gun Shows - page 80
Ll-4 Holiday Decorations - page 81
Ll-5 Amending Rental Fees - page 82
LI-6 Marina Building Rentals - page 83
I
Ii
I
f
I
".
,
~.
j
:~,
,.
i~,
:',-
!' ;
i
t: I
~, , ,
,
t
~
J
" I
,
,
I
I
,
-,
"
"
'\
..
"
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Amended: 3/19/92
Boards/Committees
Ad Hoc Committees
Amends:
Rescinds:
Reference:
2/13/84 Work Session
4/14/87 Policy Book Work Session
Statement:
Until such time the City Commission determines to make the Environmental
Advisory Committee a permanent advisory board, it shall be treated as an ad
hoc committee in regard to members being able to serve on other advisory
boards.
"
J
it
]
tt
f1.,
.,.').
;~N
~.,
.:;.~
Task Forces, as well as. the Charter Review and Budget Advisory Committees are
Ad Hoc Committees. Therefore. members of those committees may also serve on
another City Advisory Board.
Recommendation: Delete 2nd paragraph as Ord. #5653-94 established the
Environmental Advisory Board as a permanent board.
;:'j1.
i;Vi
,I,)
~'
,It
~
;~
6it
fl
~~
;;~1
r,.)
~!~
,,!
Hl
f~
"
Jl
"f
',;;
"
)
:~
1
CLEARWATER CITY COMMISSION
N.cLJ3.Il::L
i
1
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Boards/Committees
Advisory Board Dinner
Amends:
Rescinds:
Reference:
2/27/84 Work Session
4/14/87 Policy Book Work Session
Statement:
,
;
!
.;
;;
;{
>'
..
11
:,,;
~
~."\
~,~
cO':
t\~
/.\\
..I
;.'
;~
"~
r~~
~1
,~
,:1:;
.'
"$
P
f?:
~~r
,~~
.~
",.
~~
~'
,I
i{
.:
Each recipient of an invitation to the Annual Advisory Board dinner may bring
one guest. In those cases where two members of the same household serve on
advisory boards. only one invitation shall be sent to that address. Board
members should attend at least one meeting prior to being invited to the
annual dinner.
~:~
"
',{
2
. - ~l' \ _
. . . . . \ ' , . , .
, .
, ' ,
.' . . .
___~______--.:. _____~.___.__.~___~__ ~__________~A__________=_~__.>_. .....--..----~ --~---......-,---~- ------~-~----
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Boards/ Committees
Budget Advisory Committee Terms
Amends:
Rescinds:
Reference:
2/27/84 Work Session
4/14/87 Policy Book Work Session
Statement:
Members' terms expire with the term of the Commissioner by whom they were
appointed.
1
..
1
(~
,Recommendation: There shall be five members on the Budget Advisory Committee.
Each Commissioner shall appoint one' member. Term in office shall run
concurrent with the appointing Commissioner's term.
~~
'~'i .
fl
r;
"
~;
'.
~~
",'
i
~
,;
;1
i
~
f
,
I
i
CLEARWATER CITY COMMISSION
~
I
f~
~.
'.
"
~
~
r
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Amended: 3/19/92
Boards/Committees
Advisory Board Vacancies
Amends:
Rescinds:
Reference:
2/27/84 Work Session
4/14/87 Policy Book Work Session
Statement:
For vacancies occuring due to an expiration of term. appointments will be made
approximately 30 days prior to the expiration date with the appointments being
effective the day after the expiration.
~
4
:t
..i
':i
tl
.f
When a vacancy occurs on an Advisory' Board due to a resignation, the person
appointed to fill that vacancy shall be appointed for a full term unless
otherwise superceded by law. Terms shall begin on the day of appointment.
Recommendation: Delete - as this is now part of the Code (Sec. 2.063(2)(e))
1
~
:i
.~
'~
,;
i
'j
4
Amends:
Rescinds:
Reference:
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Boards/Committees
Attendance at Non Governmental
Board Meetings
11/1/84 CC Meeting
4/14/87 Policy Book Work Session
Statement:
j
i
I
\
1
~
(
$.
~l
Staff shall not be assigned to routinely attend non-governmental boards.
Staff will be available to attend, upon request, for specific items.
Recommendation: Delete as this is within the City Manager's authority.
'1
OJ
~1
it.
~
3
~
~.
;;
J
f
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 3/19/92
Boards/Committees
City Representatives on
Non-City Boards
Amends:
Rescinds:
Reference:
Statement:
Representatives appointed by the City Commission to serve on Non-City Boards,
i.e. Pinellas Sports Authority. Center Foundation. will be limited to 2
consecutive terms or 6 years of service. which ever is greater.
These representatives shall keep the City Commission informed of the
activities of the board to which they are appointed by providing annual
reports unless more frequent reports are requested.
~
I
~
~
!
'I
~
~
* This will be rewritten and brought back to the City Commission at a later
time.
Recommendation: Delete
6
. , ' .
. . \,' I"; ~_,~~'~~:~___~__._'~',~__.__~.c-~~_~____~___,.~~_:____~___~~__~~-~-_._~-~.~----~--_.__..._._-----~
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 3/19/92
Boards/Committees
Special Request
Amends:
Rescinds:
Reference:
2/18/92 Work Session CLK-l
Statement:
Requests from Advisory Boards for special reports and/or projects will require
approval by the City Commission prior to staff commencing efforts in
preparation of same.
!
!
i
,
I
1
~
il
1
~
"
~
~
r.
t
,
f
!
i
.
o
j
J
i
,
J
I
The City Manager shall have the discretion to approve certain reports and/or
projects if, in his/her opinion. such report or project will be of benefit to
City operations.
7
CLEARWATER CITY COMMISSION
lliL.BD..:..8
Policy Statement
General Topic
Subject:
Date Adopted: 3/19/92
Board/Committees
Representative Balance
Amends:
Rescinds:
Reference:
Statement:
In making appointments to the City's Advisory Boards. the City Commission will
strive to maintain a representative balance of race. gender and area of the
City represented on those boards.
I
I
I
,.
,~
~
"
i
~
~
t
i
~
,
i
I
I
I
!
8
~~. >:
;\
"f
CLEARWATER CITY COMMISSION
~
,;
,f
t,
~
~
~
f
f
!
)
Policy Statement
General Topic
Subject:
Date Adopted:
3/19/92
Boards/Committees
Non-Board Business Functions
Sunshine Law
Amends:
Rescinds:
Reference:
Statement:
In keeping with the Sunshine Law and the opinion of the City Attorney,
advisory boards are requested not to schedule luncheons and other non-board
business functions. This request is made in order to eliminate the
possibility of violation of the Sunshine Law.
i
j
!
~
r,
,~
~
'I
'.
"
'~
1
-,
;
,
I
!
~
:1
9
CLEARWATER CITY COMMISSION
liQJJl:lQ
Policy Statement
General Topic
Subject:
Date Adopted: 12/2/93
Boards/Committees
Input to Other Boards/Committees
Amends:
Rescinds:
Reference:
12/2/93 Minutes
Statement:
An advisory board may advise other boards/agencies of concerns regarding
issues if the majority of the board agrees to do so. However. an advisory
board is not to state its position as policy.
j
I
t
I
A
t
,
1
~)
~
'~
~
(
I
,
i
i
~
~
~'
>
10
Amends:
Rescinds:
Reference:
11/29/94 Minutes
1."\"'
CLEARWATER CITY COMMISSION
llilJll:ll
Policy Statement
General Topic
Subject:
Date Adopted: 11/29/94
Boards/Committees
Letterhead
Statement:
Appropriate Advisory Board letterhead may be used when an Advisory Board, an
Advisory Board Chair or Acting Chair writes on behalf of the entire board.
Advisory Board letterhead will not be used when correspondence is written by
an individual board member to express individual concerns. Advisory Board
letterhead will not be used when an individual board member writes to other
governmental agencies. citizens, companies or Clearwater employees concerning
personal opinions. City staff will be available to type letters for an
Advisory Board Chair or Acting Chair only when it relates to actions or
opinions approved by the Board. not individual opinions.
-,
, ,~
h
~
"
..!
.
".
.i
.~
!
11
~.,,:.\'r.
CLEARWATER CITY COMMISSION
lliLlill.:.1Z
..
"
:';:
:;;1
J..",
.',
JP,
rtl
~.
,>
~
Policy Statement
11
II
I
General Topic
Subject:
Date Adopted: 2/6/92
Boards/Committees
Input to Advisory Boards
Amends:
Rescinds:
Reference:
2/6/92 #55
Statement:
When preparing an agenda item to the City Commission on an issue that has gone
before an advisory board. any petitions or correspondence regarding that issue
received by the advisory board. shall be noted in the background.
I
I
,
i
,
~
~
~
I
I
I
!
i
i
1
;
12
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Budget
Special Event Fees
Amended: 3/19/92
Amends:
Rescinds:
Reference:
4/4/82 Agenda Memo #12
4/14/87 Policy Book Work Session
10/16/89 Work Session
Statement:
The Special Events Committee will review applications for use of City beaches,
sidewalks and rights-of-way. Sponsoring organizations will be responsible for
the costs of City services needed in conjunction with the events.
All fees and related charges will be waived for City sponsored or co-sponsored
events: i.e. Fun 'N Sun. Jazz Holiday. July 4th. Turkey Trot and Martin Luther
King Parade. There shall be an annual review of City sponsored/co-sponsored
events during the budget process. An agenda item confirming co-sponsorship
and waiver of fees for those events approved in the budget will be brought for
City Commission approval at the beginning of each fiscal year.
In the event additional monies are requested beyond what is included in the
approved budget. City Commission approval will be needed before said
additional funds are disbursed.
13
~.. . -, ,,' ---.- .-- -- - - ". :," '
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Budget
Advertising
Amends:
Rescinds:
Reference:
5/13/85 Work Session
4/14/87 Policy Book Work Session
Statement:
The City will not place non-budgeted advertising.
Recommendation: Delete - advertising budgets are not for specific ads and
there are times when ads not plannedfor need to be done.
~
i.:
'"
~~
,.
"
J
.~
0,
~
'::;
:1
.~
~:
'(
1
\
~
!
14
." - - - ..- ----- - ~ .._..~ ~ .. -'. - - .. -
, '\ . ..
Amends:
Rescinds:
Reference:
. CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Budget
Donations
Amended: 3/19/92
3/1/84 Agenda Item #74
Statement:
Donations/contributions to City Departments will be accounted for in a Special
Program Fund.
\
I
'I
~
ii
"
i
~
i
;;
~
~
~
"
~.
J
~
;~
f
I
I
i
;
15
I- _ ~ _. 0_- <<_. __ ~~ _ -- ... -- _.- -' -. ; - -
, .
CLEARWATER CITY COMMISSION
Nu.JlJ.:A
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Budget
General Fund Surplus
Amends:
Rescinds:
Reference:
1989/90 Service Options Manual
Statement:
In an effort to ensure adequate financial reserves. the City has determined
that a General Fund Unappropriated Retained Earnings equal to 10% of the
subsequent year's budgeted expenditures shall be maintained whenever
practical. Should funds in excess of 10% be available in any fiscal year,
these funds shall be identified as available, and may be appropriated for
specific Capital Improvement Projects or used to reduce the subsequent year's
ad valorem millage.
i
I
\
,
,
,
"
~?
~
,.
'j
l'
~~
"
"t
It has been determined that this fund shall be maintained as a contingency
fund. and appropriated only in cases of emergency or urgency to meet
unanticipated financial needs.
'.1
;
'J
16
-- - - - - .-.-.------_. ~- .--.- ~ ..
.. , ."<!
,.,;:.
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Budget
Funds other than General Fund
Amends:
Rescinds:
Reference:
1989/90 Service Options Manual
Statement:
Revenue budgets may exceed expenditure budgets except in General Funds. which
must balance. However. expenditure budgets may never exceed available
resources.
I
1
I
\
~
:t
~
~
:~
J{
~
"
~
i
~
~
1
~
~
I
.
I
17
. .... . * ---_._-~--~. ---..... - ." -~ -.-" .
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Budget
Lease Purchase of Major Capital Acquisitions
Amends:
Rescinds:
Reference:
1989/90 Service Options Manual
Statement:
When fiscally advisable and when consistent with contractual obligations. the
City shall lease purchase all capital items which have a monetary value of at
least $25.000 and a minimum life expectancy of five years. The debt service
on lease purchase items shall be paid by the user department.
,
f
~
~!
,
'.
.
,
"
.'
:~
i
'l
'I
I
,
i~
18
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Budget
Non-Resident Fees for Services
Amends:
Rescinds:
Reference:
1989/90 Service Options Manual
Statement:
As to individuals. corporations and other legal entities not owning real
property within the City: For all services or facilities provided from the
support of the General Fund. the City shall charge a fee for said
services/facilities which approximates the amount of support paid by property-
owning residents.
,
,
.~
;j
~
"j
:rl
~~
Recommendation: Delete' fees set by resolution or ordinance. Not all City
residents own real property in Clearwater.
J
;.'\
~
"
'.;
:,j.;
:'1
~s
:'
19
CLEARWATER CITY COMMISSION
No. BG-8
"
'{
L
i
i
I
i
:
Policy Statement
General Topic
Subject:
Date Adopted:
1/16/90
Budget
Road & Drain Millage
Amended: 3/19/92
Amends:
Rescinds:
Reference:
1989/90 Service Options Manual
10/16/89 Work Session
Statement:
A specific annual allocation of Ad Valorem revenues shall be used to fund the
various activities associated with roads and drainage.
Historical Note:
1
~
t
:l
I)
~
"
I
~
1
j
~
j
~
)
This millage was originally set at .307 mills in FY 1978-79. and had been
revised annually to generate adequate revenues to maintain this program. In
April 1987. the City Commission adopted a policy to provide that the annual
Road & Millage levy shall be established at the level of .4693 mills until
otherwise modified.
This policy was futher amended by the Commission with the adoption of the
1990/91 Budget. Funding for drainage projects is provided by the stormwater
fee. and a levy of ,3864 is appropriate for road projects.
Recommendation: Delete. handled thru annual budget process. Also, no longer
designate mileage for drainage due to stormwater utility.
20
-_.~--~~~~-~.--_._--~~-~~~---~-~-'--~
Amends:
Rescinds:
Reference:
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Budget
Building, Permit Charges
1989/90 Service Options Manual
Statement:
Fees charged for Building and other permits shall be established at levels
which will attempt to recover the costs of the Building Department (exclusive
of any costs reimbursable from sources other than City funds).
Recommendation: Delete. subsequent action determined some fees were having
to be set too high to meet this policy.
21
t,i;:'.'
CLEARWATER CITY COMMISSION
:!'
"
"
~
~
~'
lliLJlli.:.l.O.
{
t
I
I
,
Policy Statement
General Topic
Subject:
Date Adopted:
1/16/90
Budget
PACT
Amends:
Rescinds:
Reference:
1989/90 Service Options Manual
Statement:
A millage levy necessary to generate up to $400,000 will be assessed and
designated annually for the support of the Richard B. Baumgardner Center for
the Performing Arts, and Ruth Eckerd Hall. operating under the administration
of PACT. Inc.
!
I
'i
~
~
"
i'!
',i
;~
Ll
~
'$
;!
"
.1[
~
6
1
"
~
''$
,
.i
)
22
"J~. .. ,
"
t ~
"
L'
,'t
CLEARWATER CITY COMMISSION
~
1
'1,
\1'
f
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Budget
Proprietary (Enterprise) Funds
Amends:
Rescinds:
Reference:
1989/90 Service Options Manual
Statement:
All Proprietary (Enterprise) Fund operations shall be self-supporting. and
shall pay administrative and other appropriate service charges to General Fund
Operations for support at a level determined by the City Commission.
1
I
;
.
~
t
'J
,
,
~
A
i
!
~
~
~
~
I
I
i
23
.-- - -----..----. .- ~- - .
, '
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Budget
Utility Transfer Payment
Amended: 3/19/92
Amends:
Rescinds:
Reference:
1989/90 Service Options Manual
10/16/89 Work Session
Statement:
The Utility System shall annually transfer to the General Fund an amount
determined appropriate to be considered reimbursement in lieu of taxes.
April 1989 policy adopted by commissioners established this rate at 4.5% of
prior-year gross revenues, This proportionate rate was adopted to accommodate
growth, and replaced prior years' policy of a prescribed dollar contribution.
;
i~
HISTORICAL NOTE:
fiscal Year -L Do 11 ars
1990 4.5 1 .772,870
1991 4.5 1.987,380
1992 4.5 2.050,000
1993 4.5 2.062,680
1994 4.5 2.270,050
1995 4.5* 2.438,620
1996 4.5* 2.587,770
,
,
.
"
5
:~.
,~
:.2
~i
~
"
* Upon adoption of the Gas Strategic Plan in fiscal year 1993/94, the
Commission agreed to maintain the same level for Gas as was adopted in the
fiscal year 1993/94 operating budget.
With the adoption of the 1990/91 Budget. the Commission established an
additional annual dividend transfer to the General Fund from the Gas Fund.
This dividend is to be one half the prior year net income of the Gas Fund.
24
BG-12 Cont.
!
l
'I
t
.
I
1
[
i
Fiscal Year
~
1991
1992
1993
1994
1995
1996
419.680
371.810
224.290
1. 010,000
1. 000 . 000
1. 000 , 000
i
l
I
I
~
~,
"
'" f
~ >
I
II{..
I
~
25
- ._._-.~--~-.-,-_. -~_.-...-- .--. " I
, .
"
'.
"
~
~.
CLEARWATER CITY COMMISSION
~
~
Policy Statement
1
\
I
!
General Topic
Subject:
Date Adopted:
1/16/90
Budget
Interfund Administrative Charge
Amends:
Rescinds:
Reference:
1989/90 Service Options Manual
Statement:
An allocation sl1all be made annually distributing the costs for administrative
support departments among all operating departments. This distribution shall
be proportionately based on the operating department IS annual budget. and
shall not be charged to General Fund departments.
~
~
S
;~
:j'
J
1
1
~,
~
:.1
.
:~
~i
I
i
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Budget
Interfund Other Service Charges
Amends:
Rescinds:
Reference:
1989/90 Service Options Manual
Statement:
The cost of services provided to Proprietary Fund Departments by General Fund
Departments shall be charged to. and paid by the user department.
"
,;
~
~
4
}.
:1
1
~
(
,)
A
~
~
~
'j
)
!
i
27
. \ . . '.. . .
. ' '. -----_:_---~--~------~ -----------,-----,~-~------_._------------
CLEARWATER CITY COMMISSION
lliLJlli::.l5
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Budget
Self-Insurance Program
Amends:
Rescinds:
Reference:
~
.
~
~
~
f
l
~
,
g
.
a
.
}
~
1
.,
"
1989/90 Service Options Manual
Statement:
The City shall annually allocate $1.000.000 for the purpose of maintaining a
general purpose insurance reserve. The initial goal of this fund shall be to
establish a $7.000.000 reserve. to be used as necessary to defray and
discharge claims against the City.
Cross Reference: City Goal #13
R
,r
;.t\
I,
!~
Jf
i
,;"\.
\'
~
\.
Ii'
t~
~
~
~
~
f,
l
,
I
I
I
Recommendation: Delete, insurance fund adequately funded.
28
.... -.- - _. .--.----- - --. -.
. '
. .... ' . . '
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Budget
Financial Support to
Social Service Agencies
Amended: 3/19/92
Amends:
Rescinds:
Reference:
1989/90 Service Options Manual
Statement:
It is the City's policy to lend nominal financial support to selected social
service agencies to augment financial requirements. The budgeting of these
funds shall be re-evaluated every three years to determine if there is still a
need for this support and that the support is given to those agencies
providing needed services to the citizens of Clearwater. Various reference
materials and studies. such as the I Cope. will be made available to the City
Commission to assist them in evaluating these agencies.
Agencies receiving said support shall be given notice of the re-evaluation and
what is expected of them in order to continue to receive the support.
Recommendation: Delete. handled annually thru Social Service Grant Agenda
item at same time COSG funding considered in the Consolidated Plan.
29
, .
" ..' . ' , " ' ,.'.' .
, -~----,------,-----~-.:...-~---~-~----------------'-
-. --. _._-..~-~ --. - .
,. . -,
CLEARWATER CITY COMMISSION
NcL..BG..:.lZ
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Budget
CRA Contribution to General Fund
Amends:
Rescinds:
Reference:
1989/90 Service Options Manual
Statement:
It is the City's policy that services provided for administrative support to
the Community Redevelopment Agency (CRA) by City employees shall be reimbursed
to the General Fund. Such reimbursement shall be approximate actual costs
incurred by the department. together with any associated costs.
;;
f
<'
.'
~
'~
..
,<
~
~:
't
....
~
ti
~
t:'
~'
;,
~
f
I
I
!
,
CLEARWATER CITY COMMISSION
lliLflli:.l8
,.- . - -- - -- - ._--- .----- - .. --~.- - -'-
J '
:"",'.':',
Policy Statement
General Topic
Subject:
Date Adopted: l/16/90
Budget
Health Insurance Stabilization Fund
Amends:
Rescinds:
Reference:
11/17/88 Agenda Item #53
Statement:
The City Commission authorizes the establishment of a special health insurance
stabilization fund to guard against future health care costs.
;
I
I
1
i
i
1
i
I.
~
1
~
,j
'11
"
.~
'i
~
i
I
i
!
!
31
CLEARWATER CITY COMMISSION
~
Kin."
'.I'"
Policy Statement
General Topic
Subject:
Date Adopted: 10/18/93
Budget
Filling position of retired employees
sti 11 on payroll
Amends:
Rescinds:
Reference:
\
~
~
'.
10/18/93 Minutes
~
~
i
t
'~
.'
"
~
';,
,~
~
N
.,
,\
',",:
~
~
~;
~
~
~
,'I
*
Iii
~
~
If;
~
J
~'
t~
>~
;iJ
Yo
~
l':'
,
t~
f
l
f
!
,
Statement:
Upon review and approval of the City Manager. a vacant position may be filled
while the former employee in that position remains on the payroll. The former
employee's "salary" shall be paid from the Unappropriated Retained Earnings in
the General Fund.
32
Amends:
Rescinds:
Reference:
CLEARWATER CITY COMMISSION
NcLBG:2Q
Policy Statement
General Topic
Subject:
Date Adopted: 12/15/92
Budget
Pilot/Seed Programs
12/15/92 Goal Setting Minutes
Statement:
When establishing and providing funding for Pilot/Seed programs a set period
of time for such program shall be determined. The length of time will be
determined on a case-by-case basis.
I
I
!
J
t
.
J
I~
~
-'
~
1
"
,
J
I"!
j
]
:1
!
y
f
'i
~
33
.. ,- - - "-. u_____ --: :-.. . I
,,<",' :.
CLEARWATER CITY COMMISSION
.No. CC-L
Policy Statement
General Topic
Subject: Date Adopted: 1/16/90
City Commission
Amends:
Rescinds:
Reference:
2/19/81 Agenda Item
4/14/87 Policy Book Work Session
Statement:
Gifts for departing Commissioners are established as follows:
Less than one ful] term:
Plaque. name plate. letter. gag gift. caricature
One full term:
Plaque. name plate. ring. gag gift. caricature
Two consecutive full terms:
Plaque. name plate. ring. collage. letter, gag gift. caricature
~{
Three or more consecutive full terms:
Plaque. name plate. ring. collage or album. tray with seal. letter. gag gift.
caricature
34
't .~ . --7-.---------.--~.- . .....u__... ~ . - . .
CLEARWATER CITY COMMISSION
~o. CC-2
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Travel
Commission Travel
Amended: 3/19/92
Amends:
Rescinds:
Reference:
1/1/84 Work Session
4/14/87 Policy Book Work Session
10/16/87 Work Session
5/17/93 Work Session
Statement:
The City Commission will follow the provisions of the City's Travel Code.
Chapter 2. Administration, Article IV.
Any travel outside the Tampa Bay area by the Mayor or Commissioners for any
City business where the City pays the cost must be approved by a majority vote
of the Commission. The only exceptions to this rule are the Florida League of
Cities and. when held in Florida. the National League of Cities conferences.
!
.~
}
"
!;
Note: The City Travel Code tracks the State law as currently written. An
amendment to specifically provide for this is being drafted which will make it
unnecessary to change the City Code when and if the State law changes.
35
CLEARWATER CITY COMMISSION
blo. CC-3
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
City Commission
Work Session
Amends:
Rescinds:
Reference:
1/16/84 Work Session
4/14/87 Policy Book Work Session
Statement:
\
I
I
I
I
I
~
I
I
~
t
~
~
'1
,
,
j
I
!
I
,
Work Sessions are primarily for the exchange of information between the staff
and City Commission regarding agenda items. General information presentations
and staff direction may be given during Work Sessions. The public will not be
allowed to participate in the discussion or provide input unless the majority
of the City Commission decides otherwise.
Recommendation: Delete as this is part of the City Commission rules.
36
, - - -. - - ,.- ----...-. _...~.-. ~ -.. .~ . - - .' . ,
~ , . .
Amends:
Rescinds:
Reference:
CLEARWATER CITY COMMISSION
tJo. CC-4-
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
City Commission
Fund Raisers
4/16/84 Work Session
Statement:
It shall be at the discretion of individual Commissioners whether or not to
accept invitations to fund raising activities. Expenses incurred by
acceptance are not reimbursible. The City will not accept invitations to fund
raisers nor will employees attend these functions as City representatives.
t
{
,~
'~
'f.
:J
~:.
;1
,j
"
~{
~:!
t}
"
~;
~
?l
~t
!"1
,j
~J
:t
:'!
:~
i.
\
,~
f
,
:
!
i
I
37
...~ .. -- - ._--.~-_.. - _....~.- - -~._~
, ? ~ . .. .
Amends:
Rescinds:
Reference:
CLEARWATER CITY COMMISSION
~o. CC-5
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Amended: 3/19/92
City Commission
Citizen Inquiries - Responses
4/30/84 Work Session
Statement:
In responding to citizen inqulrles. the City Manager shall respond to letters
in writing and may respond to telephone calls by return call. Letters
addressed to the City Commission shall be answered by the City Manager and/or
the Mayor or an appropriate staff person as may be designated by the City
Manager or Mayor. Copies of correspondence sent to the Commission will
indicate by whom the response will be prepared. Copies of responses will be
made available upon request.
:1
{
I
~}
}
~'
"
~
;1.
~
~
,<,
"
'.
\it
~
<)
,j
~
I
38
<.....
CLEARWATER CITY COMMISSION
~o. CC-6
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
City Commission
Staff Projects
Amends:
Rescinds:
Reference:
6/5/85 CC Meeting
Statement:
Staff projects for Commissioners. requiring more than eight hours of work.
must be approved by a majority of the Commission.
.
i
i
~
~
~
,
j
~
.
"
:1
i1
~,
~
.~
~
~
-,
;"
~
:i
~
~
~
~
f
Recommendation: Change to read as follows:
A Commission member shall request staff research or projects only through the
City Manager or City Attorney in accordance with the City Charter. Any
request that, in the determination of the City Manager or City Attorney, will
take longer than 8 hours must be approved by a majority of the Commission.
I,
39
..,
CLEARWATER CITY COMMISSION
~o. CC-7
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
City Commission
City Manager & City Attorney Amended: 3/19/92
Amends:
Rescinds:
Reference:
11/12/87 Special Meeting
4/14/87 Policy Book Work Session
Statement:
~
1
The City Commission shall annually evaluate the City Manager and City
Attorney. Said evaluation to be done prior to the employment anniversary date
of the individual being evaluated.
~
~
i
"
,:,
i~
r~
Recommendation: Delete as requirement for evaluations is in the Charter.
i
H
\
~..
;,
~
~
!J
I
j
~.;
'.
l'
~
:~
!.
.'
$
1
~
i
f
At the 9/27/91 Special Work Session to evaluate the City Manager and City
Attorney, consensus of the Commission was to change the City Manager's
anniversary date to 10/1 and he be evaluated in September of each year.
The City Attorney's anniversary date is 9/16.
The City Clerk shall be responsible for reminding the Commission to schedule
the evaluations.
40
._ . . ___ ._ n _. . _ . _ . .
1 ' ..
CLEARWATER CITY COMMISSION
i':Jo. CC-8
~~'!~,~: ,
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
City Commission
Resolutions
Amends:
Rescinds:
Reference:
I
~
:
~
t
i
~
I
I
I
1
~
~
l
It
,~
..
"
4/14/87 Policy Book Work Session
Statement:
An individual Commissioner may request a resolution. However. prior to
preparation of the resolution. there must be a consensus of the Commission
members to do so,
:i
l:'
;J
~
'5
~;
,,>
;>3
~
~
~
J
"
~
~
~
i
t
i
'.
~
41
, ~::
,"';""...:. .' '. -."'..
j
..,.
,
CLEARWATER CITY COMMISSION
~o. CC-9
.:<-
,
t:
~
2
j
1
\
i
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
City Commission
Annual Dinners
Amends:
Rescinds:
Reference:
i
l
!
I
t
~
~
i
,
.
Statement:
.
i
>,
,
,
Newly elected Commission members shall be invited to the Annual Phil lies and
Advisory Board dinners.
~
,i.
,
~
~~
~~i
i:1
@
a
~
:<
~
1
;i
4
I
~
~
~~
~
l
~
\
~
r
J
i
'..
42
,
"",,
.- - - - --~--,.- -~ <-.... - -~~ ~ , ~
, ,
CLEARWATER CITY COMMISSION
~o. CC-LQ
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
City Commission
Proclamations
Amends:
Rescinds:
Reference:
5/22/86 CM Office Memo
3/21/96 Commission Meeting
Statement:
The City of Clearwater will consider issuing proclamations from all segments
of the community without regard to gender. race. ethnicity or handicap.
The City of Clearwater will not issue proclamations to companies, "for profit"
organizations. profit making agencies, political organizations or religious
organizations.
\
I
~
~
i
~
"
o
lJ
1
J
i
~
i
y.
J;.~
,.~
~
!'~
~
>i
f
,
~
i
i
!
i
F-
~'
CLEARWATER CITY COMMISSION
~o. CC-u
f'
l
Ii
f1
~
"'
t
i
I
,
,
i
Policy Statement
General Topic
Subject:
Date Adopted:
7/1/93
City Commission
Other Commission Action
Amends:
Rescinds:
Reference:
5/22/86 CM Office Memo
Statement:
Whenever possible a Commissioner shall give 24 hour notice of any item they
will bring forward for action under Other Commission Action. Said 24 hour
notice to include information regarding the issue. not just the title.
Recommendation: Delete as City Commission rules cover.
I
i
i
I
j
~
!
>
z;,
,.
iI
l
~
I
1,
i
~
~
f~
~
!1
I,
~
~
.
J
i '
i
I
,
I
44
I~!~;,:' .'
k '
CLEARWATER CITY COMMISSION
Mo. CC-12
"
t:
~
,{
f
t
r.
I
!
,
Policy Statement
General Topic
Subject:
Date Adopted:
City Commission
Letters stating positions
Amends:
Rescinds:
Reference:
!
f,
}
~
,1
a
1/2/96 Worksession
~
~
t
.,
i
~
Statement:
When writing letters stating a position. a Commission member may state the
position is that of the Commission only after having discussed and gotten
majority agreement of the Commission regarding the position. If not discussed
and agreed to by the majority of the Commission. the letter must clearly state
the position stated is that of the individual Commission member.
~
.-.
ii
S
J\
~
j
:,;
f1
~s
'"
,~
~l
;8
,,~
\1:
~
,,}
~i
~~
;..r
,i.,
'J
.-1
~!
?
'"
45
..
.' +... -,- - .-- --...-.~..... . ---. - - ~- - ..
CLEARWATER CITY COMMISSION
~o. CC-l.3.
Policy Statement
General Topic
Subject:
Date Adopted:
City Commission
Representation on Boards
Amends:
Rescinds:
Reference:
Statement:
Whenever possible. a Commission member appointed by the Commission as its
representative on a board or committee (ppe. MPO. etc.) will receive
Commission input prior to taking a position regarding issues coming before
that board. If not possible to obtain Commission input, the Commissioner is
to act to the best of their ability in the City's interest.
1
.
.
l
t
~
';1
~
1
I
~
1
~
~
&
~
~
J
~
!
i
l
"
j
;
,
,
46
.,. . - - ----.-....-. - . ---~- -.-' ~ .~ . . <.' .
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
City Employees
Participating in Auctions
Amends:
Rescinds:
Reference:
11/29/78 Purchasing Memo
4/14/87 Policy Book Work Session
Statement:
City employees and Commissioners are prohibited from participating in City
auctions involving the sale of property which has either been abandoned and
confiscated, acquired with public funds or which has otherwise come into the
possession of the City. They may attend as spectators but may not bid on or
purchase items offered for sale. All actions that would lead to perceptions
of participation. such as a family member bidding on items. should be avoided.
It is the intent of this policy to avoid giving "insider" information or a
profit motive to employees or their families in the disposal of surplus items.
\
,
,
I
<
~
.~
{
~
,!
o
).~
:1
:~
"
,i{>
....
i
47
CLEARWATER CITY COMMISSION
No. GA-1-
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
General Administration
Application Fee Waivers
Amended: 3/19/92
Amends:
Rescinds:
Reference:
9/17/81 Agenda Item #95
4/14/87 Policy Book Work Session
2/18/92 Work Session #CLK-1
Statement:
Application fees will not be waived except for other governmental agencies.
This does not include parkland dedication impact fees. It is inappropriate
for departments to bring forward application fee waiver requests. This does
not preclude appeals made directly to the City Commission. Application fee
waivers for governmental agencies will include all governmental projects
including those in which the governmental agency is leasing property from a
third party, providing the governmental agency is the entity which applies for
and obtains the permit. PACT will be considered a governmental entity when
considering application fee waivers.
~
r
.
~
1
~
, ,
I
,
r
NOTE: The City Clerk's Research regarding waiver of application fees shows
the following:
Chi Chi Rodriquez Youth Foundation - no waivers
Center Foundtion - waive building permit fees
Pinellas County - waived building permit fees for work done by County forces;
waive fees for variance application
State of Florida - waive fees for variance applications
Clearwater Ferry - waive building permit fees
St. Petersburg Jr. College - refunded building permit fee for parking lot
None of the above includes waiving impact fees.
Recommendation: Delete
48
CLEARWATER CITY COMMISSION
~o. GA-2
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
General Administration
Water & Sewer
Impact Fees
Amended: 3/19/92
Amends:
Rescinds: Reference:
3/3/82 P&R Memo
3/16/82 ACM Memo
Annual Information on Impact Fees Revenue Manual
Agenda Item #27 - 12/20/90
Statement:
All developments including City-owned are required to pay water and sewer
impact fees. The City will pay impact fees for infill housing projects and
other non-profit organizations providing affordable housing and meeting the
criteria listed below. Revenues generated through the lease of the Fulton
Street Apartments are used for the special fund set up for these payments.
Criteria:
1. Must be a 501c(3). non-profit organization providing a non-
discriminatory community service. in the areas of housing or training.
2. Must limit its services to clients for a time period not to exceed 18
months.
3. The nature of service provided by the organization is such that it
would be classified as a "Public Service" under the United States
Community Development Grant Program or equivalent as administered by the
US Community Development Office.
4. Must serve clientele whose income falls below the Federally set
annual poverty level of $5.496 (single); $7.404 (2 person household);
$9.300 (3 person household): and $11.196 (4 person household).
5. Services must be rendered on a no charge basis to qualifying
applicants.
49
6. Organization must a) be a current recipient of public funds or it may
be prudently assumed that it will be the recipient of public funds, or
b) provides services which takes load off City staff or off other
governmental staff providing local services (appropriate government
offices).
* This will remain a policy for now. An Ordinance will be brought forward at
a later date to codify this as part of the impact fee codes.
!
I
I
I
I
f
I
\
!
.
,
.
rl
.
i
i
I
i
~
~
a
4
~
~
~
J
~
~
f
~
ij
Recommendation: Delete - Lease Agreement for Fulton Street apartments, dated
4/1/91, includes this criteria.
,
.
,
v
1
.
,
50
Amends:
Rescinds:
Reference:
~'., '
CLEARWATER CITY COMMISSION
~o. GA-3
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
General Administration
Leases
5/5/83 Agenda Memo #17
Statement:
Five (5) year leases to be used in all cases where not requiring capital
improvements by lessee. Longer leases for large capital investments.
1
~
;a
.j
~
1
'1
~
~
~
J
'~
J
"'
:~
,>J
;1
1
Recommendation: Delete as Charter amendments changed lease terms.
:;
~
"
;,
l
i
51
Amends:
Rescinds:
Reference:
+::.,', ;,'
CLEARWATER CITY COMMISSION
~G&.1-
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
General Administration
Sparkling Clearwater
1/21/86 PW Memo
4/14/87 Policy Book Work Session
10/16/89 Work Session
Statement:
In order to maintain and enhance the image of Sparkling Clearwater. the
Commission supports staff in enhanced solid waste recycling and conservation
projects. tightening and increasing enforcement of codes (i.e.. fence
landscaping. prohibition of banners. lot clearing, etc.). Staff is also
directed to place a greater emphasis on and coordinate aesthetic consideration
on site plans and other development review (i .e.. placement of dumpsters.
landscaping). Educational and incentive programs for both City staff and the
public addressing this issue should be developed. It is the desire of the
City Commission to expand the lIMake It Sparklell program.
1
'1
i
~J
;;
.~
,i
I
].
:;
J
...
.I
1
:i,
il
..
'''1
c'
""".. > >, - ----- -;-- -. - - -7"- - - -_. - - ~' .
CLEARWATER CITY COMMISSION
No. GA-5
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
General Administration
Drew Street Banner
Amends:
Rescinds:
Reference:
4/3/86 CC Meeting
4/14/87 Policy Book Work Session'
10/16/89 Work Session
Statement:
!
;,
,
f!
~~
The City Manager may approve banners to be placed on the designated right of
way where Drew Street terrninates at Cleveland Street. Requests may be
submitted one calendar year prior to the intended installation date and will
be approved for a one-week time period. The City Manager may. if no other
requests have been received. extend the approval for an additional weekend (2
days) .
~
;.)
!~
"
~.;
ff
1
'l
j
f
1.
j
~
;I
-;I
,~
s
s
,>
CLEARWATER CITY COMMISSION
No. GA-6
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
General Administration
Fire Lanes
Amended: 3/19/92
5/7/92
Amends:
Rescinds:
Reference:
11/15/84 Agenda Item #69
Statement:
Fire Department personnel will participate in the enforcement of parking
violations pertaining to fire lanes and fire -hydrants.
i
i
!
\
[
~
~
f.
.
"
~
.
1
I
,
e
~
r,~
',i
t,::
~
Ii
,~
"
l'it
\{
W
~
t
54
..... ~....-~ ---.~.... . ---_.~ - ~~ -. .-
CLEARWATER CITY COMMISSION
No. GA-7
~':"~'
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
General Administration
Copyright Fees
3/18/85 Work Session
4/14/87 Policy Book Work Session
\
I'
I
I
.
I
I
i
I
Amends:
Rescinds: Reference:
Statement:
i
I
t
~
i
,~
:1
~'
~
"
~
I
'I
i
~
Ii
~
1-
1:\
11
ij
~
f
I
I
I
!
I
I
..
,
v
The City shall pay the necessary copyright fees to ASCAP for those concerts in
the bandshell co-sponsored by the City. The City shall provide a monthly
report to ASCAP regarding activities in the bandshell and ASCAP shall be
responsible for collecting the fees from bands participating in non-City
sponsored programs.
i'
55
,;
CLEARWATER CITY COMMISSION
tJo. GA-8
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
General Administration
Renewal
2/18/86
I
I
I
I
I
~
\
~
~
'.
;1
:~
"
~
~
Ii.
~
~~
,t'
r~
~:j
"
,1
?~
}
I
,~
~
~
~
,
~
Amends:
Rescinds:
Reference:
Statement:
All renewals of agreements the City has with organizations or tenants should
be presented to the Commission at least sixty (60) days prior to the
expiration of the original term.
56
CLEARWATER CITY COMMISSION
~o. GA-9
Policy Statement
General Topic
Subject:
Date Adopted: 3/19/92
General Administration
Allocation of Surplus
CDBG Funds
Amends:
Rescinds:
Reference:
PLD 3 10/14/91 Work Session
Statement:
~
I
I
~
J
~~
Staff is proposing to hold any requests for surplus funds until mid-year. At
that time. the City Commission will receive a status report on available fund
balances and contingency amounts. Additional requests and reprogramming will
be recommended at that time.
,
~t.
R
"
,-
~
.,
The City Commission may wish to designate one or two alternative projects as
part of the annual CDBG budget process. These projects would be cleared
through HUD as part of the application process. and will be activated by staff
should funds become available.
\
,
:"
~
1
,<
1
:i
;~
"
"
Recommendation: Delete. Consolidated Plan now provides for allocation of
surplus funds.
,
"
,
,
,
(
i
t
1
I
;
57
CLEARWATER CITY COMMISSION
tJo. GA- Ul
Policy Statement
General Topic
Subject:
General Administration
Leases
Date Adopted: 8/30/93
Amended: 6/12/95
Amends:
Rescinds:
Reference:
i
I
I
I
f
I
I
!
!
i
I
I
j
!
i
J
;~
:.
:It
i
:1
J
;~
"
g
~
~
1
;J!
~
~f
~
~
"
.~
,1
~
j
f
8/30/93 City Commission
Statement:
When leasing City property to profit making organizations. a personal guaranty
or 3 years of audited financial statements proving viability will be required.
For leases of Marina rooms financial information will be requested. however. 3
years of audited financial statements wil"\ not be required. Personal quaranty
will be required.
Recommendation: 'Delete
58
CLEARWATER CITY COMMISSION
No. GA- U
Pol icy Statement
General Topic
Subject:
Date Adopted: 3/18/96
General Administration
Stationary
Amends:
Rescinds:
Reference:
3/18/96 Worksession Minutes
Statement:
The City shall have one form of stationary. Gray recyclable paper stock will
be used. The City seal will be imprinted with blue ink. City Officials will
not be listed on the stationary. Other forms in supply will be allowed to be
used until said supply is depleted.
\
I
I
t
1
i
it
~
~
r~:
~
it
~
<t
~
~
D
I
I
I
i
i
!
i
59
CLEARWATER CITY COMMISSION
No. GA-12
Policy Statement
General Topic
Subject:
Date Adopted:
General Administration
Welcome letters
Amends:
Rescinds:
Reference:
Statement:
i
I
I
I
t
i
t
fr
~,
5
~
~
'1,
:ii
!,
;5
1t
~
~
!l
[
~
'.t(
:I,
1
~
tJ.
~
"
t
,
,
i
Upon adoption of an Annexation Ordinance staff will prepare a letter for the
Mayor's signature welcoming the new resident to Clearwater.
60
.. . - . - - ------ - - --~ - - . ."
. . . .
CLEARWATER CITY COMMISSION
~o. GA-13.
Policy statement
General Topic
Subject:
Date Adopted:
General Administration
Citizens to be Heard Reponses
Amends:
Rescinds:
Reference:
,
I
I
I
!
/
~
,
i
1
l
I
I
i
j
~
.~
'I
,1
h
~
g
~.
~
1
i.
;,)'
~
~
f1
\1
~
\4
',1
,1
~
~
~~
\'
1
3
!
Statement:
Responses will be sent to those addressing the Commission under Citizens to be
Heard regarding Items not on the Agenda. For those not requiring a specific
response. a letter will be sent from the Mayor. thanking the speakers for
their input.
61
'''~ ,.,
CLEARWATER CITY COMMISSION
No. LD-L
Policy Statement
General Topic
Subject:
Land Development
Street Vendors
Date Adopted: 1/16/90
Amended: 3/19/92
Amends:
Rescinds:
Reference:
7/21/82 CM memo
4/14/87 Policy Book Work Session
Ord. #5821-95
Statement:
"
,
.
,
~
(:
~
~
c
~
1\
~
"
"
~
~
;,
~
.
1
~
~
l
;
"
'.
t
"
i
i
i
I
I
I
i
Administration will not process requests for approval of street vendors (i.e..
hot dog stands. popcorn stands). This prohibition will exclude such vendors
requested in conjunction with Special Events approved by the City Commission
or as otherwise may be provided in the Land Development Code. Ord. #5821-95
allows sidewalk vendors in or immediately adjacent to public parks in the
Urban Center District.
62
,.- . ,. . ~-~--- ~-----; - --....~ - ~ - ",- ,
, ' .
CLEARWATER CITY COMMISSION
~
.~ -:. "
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Land Development
Annexation Agreements
Amends:
Rescinds:
Reference:
6/21/84 Agenda Item #100
Statement:
The City Manager is authorized to approve routine annexation agreements
involving one existing or proposed residences. Where a discrepancy exists
regarding land use designations. right-of-way requirements. or any other
circumstances. administrative approval is not authorized. A quarterly report
of administrative approval is requested.
~
.~
:t
'.
l
~~
~!
'~~
~
~
r3
:~
~
5
~
e
{
,
~
i
f
I
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Land Development
Subdivision Monuments
Amended: 3/4/93
Amends:
Rescinds:
Reference:
2/19/81 Agenda Item #13
4/14/87 Policy Book Work Session
3/4/93 Agenda Item #34
Statement:
New entranceway landscaping. monuments. signage. and walls shall not be
allowed within the public rights-of-way of the City of Clearwater. Such
special treatments are to be upon private property and in accordance with all
applicable codes and regulations. The owners of all existing entranceway
features occupying public property are to execute an agreement with the City
of Clearwater wherein owners agree to keep all features in good repair. hold
the City harmless for any liability arising from the use of the public right-
of-way. and provide a $500.000 liability insurance policy. Upon failure of
the owners to execute such agreement and provide the required insurance policy
after forty-five days from written notice. or by tagging the structure when
owners cannot be determined. or upon failure of the owners to repair or
maintain any feature of the site which has fallen in disrepair after similar
notice. the Public Works Department is to remove all such materials occupying
the public right-of-way. A wooden sign with breakaway features approved by
the City Engineer may be allowed within the public right-of-way when
associated with the Parks and Recreation "Adopt a Park" program. and is to be
limited to a size necessary to name the sponsoring agency in 3-inch letters.
Such sign to be a maximum height of 18-inches.
.;
"
,!
/
64
,.- . -.~-~-----_. - -*_.-.- -
, ,
Amends:
Rescinds:
Reference:
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Land Development
Petitions for Annexation
4/21/83 Agenda Item #21
Statement:
Request to be made that all contiguous parcels under the same ownership be
annexed simultaneously.
.~;
I
i
I
~
~
'i
i
.
ii
;,j
l
\.::
%.'
;il
"
.'.
'1
j
~
;',
''f
.~ ------ ...----- -~ -- -.-..- -., . .
CLEARWATER CITY COMMISSION
~
"t, ," ~ ;
"
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Land Development
Site Plan/Ord. Pending
Amended: (Reword only)
3/19/92
Amends:
Rescinds:
Reference:
6/2/83 Agend Item #7
7/14/83 Planning Memo
10/16/89 City Attorney Memo
Statement:
After receipt and referral of an Ordinance amending the Land Development Code,
minor plan changes to certified site plans may be accepted even if the
proposed Ordinance relates to the proposed change. The request will still
follow established procedures for processing.
No building or site plans will be approved which are inconsistent with the
pending ordinance.
,
1
~
i
~:
~
~,
W
4'
',1,'
\
rr
,.
:t
~
"
66
. " . "'.'. :
.' .' --=------~_\_----------~-~------'--~-~----,-,-~------~-~----~-----~----~---
!.'",,-,
CLEARWATER CITY COMMISSION
lliLJ..ll::.6
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Land Development
Scenic Corridors
Amends:
Rescinds:
Reference:
1/10/85 Agenda Item #83
Statement:
Support for limited development. low density residential development on scenic
corridors.
,
;
l
I
,
J
1
I
~
\5
ft
it
3
~
~
,
I
i
I
:
I
,
;",
67
CLEARWATER CITY COMMISSION
lliLJJ2;l
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Land Development
Easements - US19
Amends:
Rescinds:
Reference:
3/21/85 Agenda Item #52
Statement:
Amend existing policy from 40-foot right-of-way easement along US19 to 40-foot
drainage and utility easement.
~
l
B
,
1
I
I
,
I
I
68
e:..'"
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Amended: 3/19/92
Land Development
Variance to RPD Projects
Amends:
Rescinds:
Reference:
10/3/85 CC Meeting #57
4/14/87 Policy Book Work Session
Statement:
No requests for additional enclosures in RPD projects that have been approved
with zero lot lines are to be accepted.
No variances in RPD projects shall be allowed without City Commission
approval. In most cases. when the Commission approves the variance. they will
require amendment to the site plan rather than approve as an individual
variance.
"
.
~
1
,~
'f
3:
~
~
:-~},
.'(J
:J
:.
'J
':t
,.
7
i;
!1
}
~
,
,
69
CLEARWATER CITY COMMISSION
lliLJJ2.:.2
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Land Development
Beach
Amends:
Rescinds:
Reference:
1/21/86 PW Memo
Statement:
Maintain the beach as family-tourist oriented.
Recommendation: Delete
I
i
t
;
!
I
t
J
I
~,
~
,~
rf
~
~
~.
:;.
f
,
~
I
.
70
#'.. I .-.- ~---r--'-'~ -.---~- -. _.....~~ ~
CLEARWATER CITY COMMISSION
lliL......LD.:.
,1,\
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Land Development
McMullen Booth Road
Amends:
Rescinds:
Reference:
3/4/87 Planning Dept. Memo
Statement:
Linear development of commercial or office usage shall be discouraged along
the east and west sides of McMullen-Booth Road toward the end of retaining
residential land use designations along the corridor. Curb cuts and median
openings along McMullen-Booth Road shall be limited as much as is practicable.
Whenever possible. land use activities along McMullen Booth Road should be
managed to keep traffic impacts to a minimum in order to preserve the existing
and improved capacity of the 49th Street Bridge Corridor. This includes
keeping residential densities at a low level, and where non-residential land
uses are recognized on the Clearwater Land Use Plan. restricting such uses
through limited floor area ration policies and low levels of maximum number of
trips per land use.
1
1
~
}
~
~
:;.
i1
~
;*
~
Recommendation: Delete
,:'
"
~,;
~
t:'
ri
,:.,.
R
~
,)
"
~~.
:
1
i
71
. ... .. ." ._ ~~- -~-~-~ ----- - - .~ -'"'~ . .' J' .
CLEARWATER CITY COMMISSION
llil...-LD.:l1
.,I ~,
''::
Policy Statement
General Topic
Subject:
Date Adopted: 3/19/92
Land Development
Landscaping of City Roads
Amends:
Rescinds:
Reference:
Statement:
Whenever possible. landscaping will be a part of City road and street
improvement/construction projects.
.
I
r
!
i
I
~
i,
!
,I
~
K
i
~
"
,'"
;~
~.
~
:1
,
j
~;
72
.' ~ ,.J '. ~ .
.. . . .' . " . '.' .
.,.' I' ~
. . --_.--- -~-- -~----~~~---- ---- - --- -- ---- ~ - --- ,-- ~-~. ----~------- ----- ------ ---~~-------~.-_..._- -~ ---------'-- _._~_._--~_.- ------
,... - - -- -. -.. . ~. ~. ,
. '
, .
CLEARWATER CITY COMMISSION
~
'),-,
Policy Statement
General Topic
Subject:
Date Adopted: 2/3/94
Land Development
Parks & Recreation Card
to Annexing Property
Amends:
Rescinds:
Reference:
2/3/94 Minutes
Statement:
Resident Parks & Recreation cards may be obtained by petitioners for
annexation upon receipt and referral of the application for annexation.
I
I
!
i
I
I
j
I
\
i
~
l
1
1
~
.~
~
~
~
~
"
!
/i
~
!
I
j
j
1
,
t
:>
Recommendation: Amend to upon acceptance of application as Annexation
applications are no longer received and referred.
,
:;,
~. .
73
..y,-'"
CLEARWATER CITY COMMISSION
~
Policy Statement
Amends:
Rescinds:
Reference:
6/18/92 Minutes
,
i
,
i
I
!
I
I
t
~
~
~
,.-
~
y
!
!
~
,~
~
h
I
~
~
~
~
I
i
~
rt
~
!
~
~
J
~
~
~
I
J
,
General Topic
Subject:
Date Adopted: 6/18/92
Land Development
Subdivision of Property
Statement:
If property was subdivided before 1982 into not more than two parcels. the
City accepts the division and permits signs on each parcel.
t'
~t;
.~~:
ti;
'\~':
~;
"irI
~~,/;
"'0"
"
74
i
!
I
i
I
I
!
t
+.
CLEARWATER CITY COMMISSION
N.cL..LG.=.l
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Legal
Case Reports
Amends:
Rescinds:
Reference:
7/14/87 CA Memo
Statement:
The City Attorney shall furnish to the City Commission a quarterly report of
pending litigation. identifying each case. opposing counsel. the nature of the
case, and the status of the case as of the date of the report. In addition,
the City Attorney shall keep the City Commission and City Manager advised from
time to time as to significant developments in each case.
t
,
!
,
\
,
I
!
j
I
,
!
i
.
i
~
~
.1
i
~
,~
~
~
\.,.
fi,'
it
~'
e
y
I
,
I
I
!
75
,
,
.
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Legal
Hiring Outside Counsel
Amends:
Rescinds:
Reference:
7/14/87 CA Memo
Statement:
Ordinarily. litigation involving the City and City officials shall be handled
by the City Attorney or an Assistant City Attorney, Outside counsel may be
engaged with the specific approval of the City Commission for cases where
particular expertise is deemed necessary or desirable in the best interests of
the City, or where a conflict of interest prevents representation of the City
by the City Attorney and Assistant City Attorneys.
Recommendation: Delete as this is covered by the Charter.
i
,
I
I
!
I
I
1
,
~
~
"
~
~
,~
:f
:'1
~
~
:'1
!i
1
.~
->
:~
76
i-
-
CLEARWATER CITY COMMISSION
No. LG-3
Policy Statement
General Topic
Legal
Subject:
Lawsuits Involving City
Date Adopted: 1/16/90
Amends:
Rescinds:
Reference:
7/14/87 CA Memo
Statement:
A. City as the Plaintiff or Appellant:
No suit shall be filed against any person without the specific authorization
of the City Commission. No appeal shall be taken and no other judicial review
shall be sought in any case without the specific authorization of the City
Commission.
B. City as the Defendant or Appellee:
The City Attorney shall have the standing authority. and duty. to defend the
City in all suits in which the City is a defendant or an appellee. without the
necessity for specific authorization. unless special counsel has been engaged
for such purpose or the City Commission has chosen not to defend the action.
Where the City and one or more City officers or employees are named as
defendants. the City Attorney shall endeavor to represent the City and the
officers or employees unless unable to do so because of a conflict of interest
between the City and the officers or employees. in which case the officers or
employees shall be so advised and the City Attorney shall continue to
represent the City.
C. In All Cases:
Whenever authorization by the City Commission is required. authorization may
be given by the adoption of an appropriate motion by a majority of the City
Commission at a regular or special meeting, and a formal resolution shall not
be required. However. in any case where the City is a defendant and the City
Attorney recommends that the City not defend, such recommendation shall be
given in writing promptly to all members of the City Commission and the City
Attorney shall not be r'equired to defend unless the City Commission directs
otherwise.
Recommendation: Delete as covered by Charter & Code.
77
!
.
!
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Leisure
Marina Slip Rental Fees
Amended: 3/19/92
Amends:
Rescinds:
Reference:
5/5/83 Agenda Item #10
4/14/87 Policy Book Work Session
(Not Ratified)
Ord. #3436. Dtd. 3/15/84
10/16/89 Work Session
Statement:
Marina slip rental rates for shall be charged on a per foot per slip length
basis. Oversized boats shall be charged the slip length rate plus a per foot
charge for each foot the boat extends beyond the slip. The City Manager may
approve rate increases. in accordance with Sec. 114.303. Code of Ordinances.
of up to 5%. based on annual surveys of rates charged by other municipal
marinas and so notify the City Commission. Increases above 5% will require
City Commission approval.
i
S
.
.
,
i
"
~
~
i
;t
'~
~
;I
:.,~
i
t~
~!
r
Recommendation: Delete
78
-
,- - -. ~- .* ~~-~-,------- --~~.... .- , '. II
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 1/16/90
Leisure
Marina Parking
Amends:
Rescinds:
Reference:
7/9/87 Harbormaster Memo
Statement:
Marina tenants may purchase parking permits that will allow the holder of the
permit to park in any available metered space in the Marina lot, with the
exception of the half hour spaces in front of the Marina Building, without
paying the meter rate. Permits will be available in the following categories:
1) one half day; 2) all day; 3) monthly; or 4) yearly.
t
I
t
!
\
i
I
!
I
}
~
i
1
~
,j
:1
'I'
~
~
1
J
!
79
.. - -. ~ .- ---.-. ~ -- ~ , , . .- ~. - - . # . .
.. fIr . J
CLEARWATER CITY COMMISSION
.lliL...Ll..::J
Policy Statement
General Topic
Subject:
Date Adopted: 2/14/94
Leisure
Gun Shows
Amends:
Rescinds:
Reference:
2/14/94 Commission Meeting
Statement:
Gun Shows will not be allowed on City Property or in City facilities.
Rescinded - 7/20/95
I
I
i
I
I
I
!
!
1
i
i
t
(;i
~
~
~,
.,
r.'
~
I
I
I
J
I
i
i
J,
80
10/12/92 Minutes
....:,;.J:'....! '.:,
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 10/12/92
Leisure
HOliday Decorations
Amends:
Rescinds:
Reference:
Statement:
Holiday Decorations along the Right-of-ways to be installed or paid for by the
City will be limited to the Downtown core and Memorial Causeway.
!
1
Ii
J,
;1
~)
'"
""
~
:./!
l
::J
.(~'
'.
~
~
t
>,
,
,
I
~
81
....* - - --- - ~ - - . - - -- - ~. . . " ..
.+;-t
. . ,~.,
CLEARWATER CITY COMMISSION
tkL.Ll.:.5
Policy Statement
General Topic
Subject:
Date Adopted: 6/1/95
Leisure
Amending Rental Fees
6/1/95 Minutes
\
I
I
I
I
I
Q
l
i
~
J
'f.
t
,
~
fr
~
I
I
~
'it(
:J
,~t
~
j1
if
"
f
Amends:
Rescinds:
Reference:
Statement:
The City Manager shall notify the Commission 30 days in advance of
implementing adjustments to rental fees for City facilities.
82
.... ~ ---~-~-- -- ---- - -- - ..-- -~'" ..
. .
CLEARWATER CITY COMMISSION
~
Policy Statement
General Topic
Subject:
Date Adopted: 6/12/95
Leisure
Marina Building Rentals
Amends:
Rescinds:
Reference:
Statement:
The City Manager & Harbormaster shall have the option to bid or negotiate the
lease based on rate and mix of tenant services. Staff to issue statement
outlining appropriate tenant mix. Set a rental rate range of between $9 PSF
to $12 PSF for second floor rooms and a range of between $12 to $18 PSF for
first floor rooms. Current bUilding tenants will receive first opportunity to
rent a vacant space in the building.
~:
"
',(
','1,
,~
};
Continue the policy of negotiating the lease with the tenant and consider
his/her record as a tenant during the ending lease period.
i~
..,
:~
:'~
.
;:~
The City Manager and Harbormaster will review and approve the business that is
assigned to the space.
;'1
.~.
'.'
'-,l'
Adopt an ordinance that will allow the City Manager to approve and execute
Marina building For Profit Lease Agreements for a three year period. Current
building tenants would have the option of a three year lease approved by the
City Manager or a five year lease approved by the City Commission.
.f
Continue using the "Standard" Lease Agreement. with the City Manager added as
the approving authority on three year leases. Add to the Standard Agreement
when to be in business.
Continue with a percentage of gross sales with these two leases. Other Marina
businesses that sell merchandise will have either a percentage of gross sales
or yearly crp increase added to their Lease Agreement.
83
!feF: (7~",,~/~.rI'~ Po/iCt~.s
<Po:: 3 'S'
CITY OF CLEARWATER
Interdepartmental Correspondence
TO:
Betty Deptula, City Manager
Denise A. Wilson, Assistant to City Manager/Office f);~
FROM:
SUBJECT:
Commission Policy on A wards
DATE:
April 5, 1996
As promised, I have checked with other cities/county regarding their policy on
Mayor/Commission departing awards.
i
!
;
"
,
For your review, I will list the gifts given by other cities:
Dunedin - No formal policy - A plaque is presented as well as Department Heads
donate funds for a special gift, i.e. usually is a trip of their choice. The last several
personal gifts have been a trip to Toronto for Blue Jays games or personal visit to
fami! y .
,
!
:'1
:.
i
:t
!:t
"
~
i>~
~:~
Largo - No fonnal policy - Their city takes a portrait of the Mayor/Commission
when they are installed which hangs in the City Hall lobby. At the departing time,
the staff reframes the portrait picture with small plague with service years number
attached and name plate. If the departing person has served several times, the
Commission has taken him/her to dinner at city expense.
~:.
.;
,~
~jj
~~
PineUas County - No formal policy - Plaque and name plates. On special occasions,
they did present a mantle clock for desk.
n
J
'?
r;
~ i
,
"
PineUas Park - A small reception at the swearing-in/swearing-out of Commission,
Le. cake and coffee. A week later they are then invited back to City Hall for
presentation of a plaque and name plate.
Safety Harbor - A personal gift is presented. The last gift was a framed picture of
the new Library building. They also receive a plaque and name plate.
Tarpon Springs - Resolution which provides a distinguished service citation and
encased city seal medal in jade crystal.
I would like to offer the following changes in the Commission policy:
,... .
1. Currently the Commission p<>licy states three full terms. This needs to be
changed to two full terms because of the recent Charter change.
2. Less than one fpll tenn:
Hew QIg
Plaque Plaque
Name Plate Name Plate
Letter Letter
'.
~ Gag Gift
Caricature
3. One full tenn (3 years):
New Old
Plaque Plaque
Name Plate Name Plate
Letter Letter
Pewter Tray with Seal Ring
Commission Pictures Gag Gift
Caricature
4. Two fUll tenns (6 years)l
.New Qkl
Plaque Plaque
Name Plate Name Plate
Letter Letter
Fax Machine or City watch Ring
Commission Pictures Collage
Gag Gift
Caricature
i:
i
I
~
01
(
I
l
Q
!J
"
~
~
~
~
{j
~
~
~
I.l!
~I
;'1
:J
~'f
~
J
1
!J
.i
1
,
-,
:r
,
5.
Service from Comm~sioner to Mayor or visa versa:
~
Plaque
Name Plate
Letter
Commission Pictures
Personal Gift (value of no more than $400) i.e. framed picture, jewelry,
airline ticket(s), display case or gift certificate of personal choice.
1::
CIS
.c
(J
11 81 V) V) ~ ~ ~ ~ 0 ~ ~
J~ O~ ~ - ~ ~
. :z :z z z :z z
- - -
VJu
Q
~ 8 S ~ \0 ~ < ~ ~ f"- ~ ~
\0 ~'G > f"- Z 'l::t
~ N :z Z Z ~ Z
VJ 0
u
"i~ j
uasi"O '$. "'; '$. ~ '$. '$. ~ '0' '0'
os = :3 ~ ~ ~
Y\ z~ V) M 80 - - IC M t'--
~1~ ~ M C N N N N - ~ ~
::>u >
c: :l
0 6<<1~ '$. *' ~ ~ ~ ~ ~ ~
e E ~ ... 0:;- ~ ~ ~ ~ ~
~ ~ 0 ~ 11"\ 'I'l N
ti fI) f-c ..( -...;. ..0 ~ 0\
~-- - V'l M - - C .....;,
~ c
~
~
is .2 - -
- - - - - - -
f"- . . N f"- . . . .
M t: ... 00 00 N . . . .
. ~ ~ - \0
:3~ - ..0 ...,. N \0 .
U - 00
-g"'8f1)~ t- V) \0 00 M V'l \0 f r;;
11"\ ~~ 0\ f"- 00 M ~
":.. ~. ff). 00.. "}. -n.. v
~ r:: ~'5 t"') II)
11"\ \0 M ~ - N M .. ..
N B Of! fii v N - f"- N \0 - 0\
f"-.. ~ o. N.. o. N,. ~ .... e
e~ e - t'-- t--- - M - N t:-
o ~
~
'0 ..... ~ \0 N V'l ...,. 0\ ~ G'
4) 0\ 'I'l - N t'-- \0
t) 8 f"- oe t---. ,,:. M. t'-- 00 - N
~ - .. 'Ii \I') 00
'C ~ a f"- .. 'I'l II) M 0 .. ..
- ~ M 0 0\ II) 00 "l:t M -
1i)~ta II) 0\ 00 V'l 00 M ...,. C ....
~u ~ N M .. t!-
.. N
- C-
o ~
.~ 4) ""' .5 ~ ~
M "'C ~g 00 Q)
a "'"_~ r:: .~ ~ ~ ~ .~ ~E 0 4)
'C - .~ ~
.- .- \0
Eo] ~~~ ... U~ ~ .~ ~~ :.Q2
~ e:-a l-o o C
u =' u .- "0 . .::: ~5 ; -~ Q)
... 4) ... .c .D v
-l.I.. ~cn::> ~ .- ::> 0::> 0'0 0: ...u
c ~cn
t1J ~ 0 0::: ... ~ c C'l3
CI) CI) >- ~ :c
':;
"
"
"
',\
'I
')
~
.1
.
;,
~i
,i
I:
~
...
Cll\I
U
.-
"
~
c:
~
....
~
....
"
=
C)
t: e>.J j1:) ~ Ci
lZe<:..v re 3
/',
Enterprise Funds
Existin2 City Enterprise Funds
. Water and Sewer Utility
. Gas Utility
. Solid Waste Utility
. Recycling Utility
. Stormwater Utility
. Yacht Basin and Marina
. Parking System
. Pier 60
. Harborview Center
Basi~ 9f Accounfu!&
Accounting standards state that the enterprise fund type may be used to account for
operations:
. that are financed and operated in a manner similar to private business enterprises -
where the intent of the governing body is that the costs (e"penses, including
depreciation) of providing goods or services to the general public on a continuing basis
be financed or recovered primarily through user charges;
or
. where the governing body has decided that periodic determination of revenues earned,
expenses incurred, and/or net income is appropriate for capital maintenance, public
policy, management control, accountability, or other purposes.
,
;;
,
g
~j
}
~
'I
1
i
i
,
'i
,::
i
~
~
;
f
,
I
1
I
j
i
j
Financial Condition
The financial oondition of an enterprise fund can be interpreted by looking at a number of
different factors. Some of the facton are:
1. Positive unrestricted cash balance (Equity in Pooled Cash and Cash on Hand and in
Banks)
2. Positive unreserved retained earnings
3. Current Ratio = Current Assets/Current Liabilities
. Higher number would be interpreted as positive indicator
. Some types of businesses might be expected to maintain a ratio of2:1 while
other businesses might required a ratio of 10: 1. This depends on many factors
such as rapidity of inventory and receivable turnover.
4. Unrestricted cash as a percentage of next year budget
S. Return on Investments (Total Assets) = Net Income/Average Total Assets
. Higher number would be interpreted as positive factor
6. Adequate Debt Service Coverage as required by bond documents
00.00
~~
Z ~.
~~
~s
1""'\ < z
~ ~~
z ~~
~ ~~
rT" I Z ~
~ ~~
~ ~g
~~
~~
~ ~~
z <~
~ ~~
rJ ~ z
o~
~u
~~
~~
<<
Zoo
~<83~~~~83a;~~~
~~~~~
I
;
I
I
I
\ <;; :;u {\ Jd 'J
" .
, ' . " ",.' \j
~
,...
~
~
~ M
~
~ ~
Ir\
~
0
0:; II
~
S as
Pd
~
~
~