12/13/1993
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AGENDA
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CITY COMMISSION MEETING
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ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING - December 13, 1993 - 1 :00 P.M.
Welcome. We are glad to have you join us. If you wish to speak please wait to be recognized, then
state your name and address. Persons speaking before the City Commission shall be limited to 3
minutes. No person shall speak .more than once on the same subject unless granted permission by
the City Commission.
1. Service Awards
2. Approval of Minutes
1 . 6 awards presented.
2. Approved 10/21/93 & 11/8/93 as
corrected.
CITY MANAGER REPORTS
CONSENT AGENDA (Items #3-21) - Approved as submitted less #5 13, 15 & 19.
The following items require no formal public hearing and are subject to being approved in a single
motion. However, any City Commissioner or the City Manager may remove an item from the Consent
Agenda to allow discussion and voting on the item individually.
3. Purchase of equipment maintenance
services for the Xerox 5090 duplicator
from Xerox Corp., Tampa, FL, for the
period 1/18/94-1/17/95, for an est.
$32,823 (AS)
4. Contract for Digital VAX 4000 hardware &.
operating software maintenance to Digital
Equipment Corp., Tampa, FL, for the period
1/1/94-9/30/94, at an est. $21,024 (AS)
6. Purchase of black 3408 polyethylene pipe
and fittings from: M.T. Deason Co., Inc.,
Birmingham, AL, at an est. $1,075,024.30,
Equipment Controls Co., Norcross, GA, at
an est $118,182.50, Perfection Corp.,
Madison, OH, at an est. $52,845, &
Phillips Engineering Co., Clearwater, FL, at
an est. $26,552,50, for the period
1 2/14/93-1211 3/94, for a total est.
$1,272,604.30 (GAS)
6. Contract for Residential Gas Meter Change
Out to West Coast Plumbing, Palm Harbor,
FL, at an est. $35,000 (GAS)
7. Purchase of diesel fuel from BP Oil
Company, Atlanta, GA, for the period
12/16/93-12/15/95, at an est. $404,800
(GS)
8. Purchase of premium fuel from Louis
Dreyfus Energy Corp., Atlanta, GA, for the
period 12/16/93-12/15/95, at an est.
12/13/93
1
$880,000 (GS)
9. Purchase & installation of radio equipment
compatible with the Ericsson/GE 800 mHz
Trunked Radio System from Ericsson/GE
Mobile Communications, Inc., Tampa, FL,
to correct deficiencies at Countryside Mall,
for a total system cost of $32,586 (GS)
I 10: Contract to D'Andrea Electric, Inc., for the
Marina Electrical Distribution System, for
$38,537; transfer of $38,537 from
unappropriated retained earnings of Marina
Fund into CIP 93480 (Marina Sidewalk
Replacement) (MR)
11 . U. S. Postal Service Lease Amendments to
lease dated 1/26/66, for an increase of
$334 for a new total of $ 6,334 and to
lease dated 7/14/93 for a n increase of
$334 for the Basic Term for a new total of
$36,260 per year, an increase of $501 for
the first 5-yr option for a new total of
$38,223.30 per year and an increase of
$666 for the second 5-yr option for a new
total of $40,274.42 per year, for the
addition of one parking space in the marina
parking lot (MR)
1 2. Contract for modification to police pistol
range at Countryside Substation Complex
to Anderson & Birchard Design/Build Group,
Inc., Seminole, FL, for $144,996 (PO)
13. Purchase of a complete firearms training
simulator with peripherals (F.A. T. S.) from
Firearms Training System, Inc., Norcross,
GA, for a total of $116,603 (PO)
14. Board of Trustees of the Clearwater Police
Supplementary Pension Plan - reappoint
William Schwab (PD)
1 5. Agreement with The Chi Chi Rodriguez
Youth Foundation, Inc., for their operation
of the Glen Oaks Golf Course for the period
1/3/94-1/2/99 (PR)
16. Purchase & installation of replacement
playground equipment for Valencia Park,
Cypress Point Park, and Montclair Park
from Park Structures, Inc., for $ 20,076
(PR)
17. Renewal of agreement with The School
Board of Pinellas County providing for the
joint use of facilities for the period 1/1/94-
12/13/93 2
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13. Approved.
15. Approved month to month with staff to
return in 90 days with information on
options for best use.
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12/31/94 (PR)
18. C.O.#4 to the 1992 Sidewalk Replacement
Contract to MTM Contractors, Inc., Pinellas
Park, FL, increasing the amount by
$57,830 tor a new total of $277,574.43;
approve an extension of 120 days to the
contract time; and approve transfer of
$54,470 trom unappropriated retained
earnings ot the Marina Fund into CIP
93480 (Marina Sidewalk Replacement)
(PW)
1 9. Purchase of 8 curbsort recycling trucks
from Sun State International Trucks, Inc.,
Tampa, FL, for $464,020.16; approve
lease/purchase thru Security Capital Corp.
(PW)
20. Purchase of 28,000 yellow 18-gallori
plastic curbside recycling containers from
Piper Industries, Garland, TX, for $82,040
(PW)
21. Sanitary sewer lien agreement (1 736 Lucas
Drive - Warner)(CA)
19. Approved.
OTHER ITEMS ON CITY MANAGER REPORT
22. Commission appointment of one of its
members to represent the Commission as
the Canvassing Board re: 1/11/94 Special
Election (eLK)
23. Other Pending Matters
a) Approval of new SAMP Pay Plan Range
schedule effective as of 10/1/93 (HR)
22. Canceled 1/11/94 election.
23. a) Approved.
CITY ATTORNEY REPORTS
24. Other City Attorney Items
25. City Manager Verbal Reports
26. Commission Discussion Items
a) Breakwater International Inc. (T)
b) Changeable Message Signs (T)
12/13/93
24. None.
25. None.
26. a) No action.
b) Staff to come back with additional
information re definition of changeable signs
in county ordinance and safety data re
changing signs.
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c) Citizens to be Heard - Clerk proposal
c) Approved proposal, resolution to be
presented.
Concurred with clarification of meetings to
be held in July and December.
27. Other Commission Action
Berfield questioned if a proclamation for the boat parade could be done. The Mayor is to see if
a proclamation or certificate of appreciation was done previously.
Berfield questioned a letter from the Beach Views re a column of the Memorial Causeway Bridge
not being attached. Mr. Baker indicated the bridge is a state bridge and DOT has been aware of
the column for 13 years.
Berfield questioned if CNHS's request re impact fees was going to be considered. The City
Manager indicated it has been scheduled for a future meeting.
Berfield questioned if the Commission was to discuss the proposed policy re gun shows on city
property. The item will be brought forward for Commission action.
Deeqan requested the 3/22/94 Town Meeting be rescheduled as it conflicts with the DDB
meeting.
He questioned if the Commission wanted to approach the County Commission re allowing the
City to annex enclaves as provided by State Statute. The City Attorney to draft a resolution.
Deegan questioned if staff had been successful in contacting the Baptist Church re the property
needed for the City Hall project. Kathy Rice will be meeting with them on Thursday and will
provide a report.
Deegan requested staff review the CERTF interim report and come back with recommendations.
He questioned whether the Commission is now exempt from registering as lobbyistS'. City
Attorney to review.
DeeQan questioned if the Commission still wished to meet individually with the City Manager re
the City Manager's performance evaluation as he has resigned. Consensus that each
Commissioner could decide but a public report would be given Thursday night.
He questioned what the Commission wished to do re the City Manager's replacement.
Consensus to discuss Thursday night.
Thomas quetioned if action was to be taken on CNHS' letter re impact fees. It has been
scheduled for a future meeting.
Garvev requested care be taken when referring to bill numbers when supporting or opposing
legislation as the bills and numbers can change.
She thanked the Community Response Team for their thank you note.
She reported on the highlights of the National League of Cities meeting.
Deegan questioned how to support Attorney General Reno's position re licensing gun owners.
The City Attorney suggested a resolution to Florida 's Federal representatives and Pinellas
County legislative delegation. The Mayor suggested obtaining Florida League of Cities policy.
28. Adjournment - 4:38 p.m.
12/13/93
4
Subject:
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item II
Meeting Dato: _.l2./.~3/~3_ &
12/16/93
SERVICE AWARDS
Recommendation/Motion:
The following employees be presented with servIce awards for their length of service in tht;
employment of the City of Clearwater.
o and that the appropriate officials be authorized to execute same.
BACKGROUND:
5 Years:
Joanne M. Ruggiero
Wanda L. West
Sabrina R. Gonzalez
10 Years;.
Michael J. Salopek
Charles T. Williamson
William P. Patterson
Salvatore A. Ventura
Jesse F. Johnson
15 Years:
Virgil L. Koehler
20 Yea r s :
Sue Creamer
Richard S. Vellucci
Richard W. Warwick
Alton W. Brown, Jr.
Ken Emerson
Bobbie Gross
Aaron Moore
25 Yea r s :
Wayne E. Sibbert
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
Submitted by:
Police
Police
Admi ni strative
Services/CIS
John C. Haffkoss Gas System
Public Works/Public Service
Public Works/Public Service
Public Works/Water
Public Works/Water
Public Works/Water
General Services/Fleet Maintenance
Police
Pi re
Pi re
Fi re
Public W orks/WPC
Parks & Recreation
Gas System
llolice
Originating Dept:
Human Resources
User Dept.:
Advertised:
Date:
Paper:
o Not required
Affected parties
o Notified
o Not required
Jasper W. Campbell, Jr.
Charles M. Saporito
Ro bert Cru icks hank
John C. Brady
Geri Doherty
Billy H. Johnson
Fi re
Fi re
Fi re
Fi re
Code Enforcement
Parks & Recreation
Ronald Bli ss
Fi re
Costs:
Commission Action:
Total
Current FY
o Approved
o Approved w/conditions
o Denied
o Continued to:
Funding Source:
o Capt. Imp.
o Operating
o Other
Attachments:
Appropriation Code:
o None
TO:
Mayor Rita Garvey
FROM:
Betty J. Blunt, Confidential Clerk Receptionist
COPIES:
City Commissioners, Michael Wright, Cyndie Goudeau
SUBJECT:
Presentations at the December 13, 1993 City Commission Meeting
DATE:
December 13, 1993
The following presentations will be made at the December 13, 1993 City Commission
meeting. ..
SERVICE PINS
1 0 years
Michael Salopek, Public Works/Public Service (letter of appreciation and wall clock)
William Patterson, Public Works/Water (letter of appreciation and wall clock)
Jesse Johnson, Public Worlr..s/Water (letter of appreciation and wall clock)
15 years
Virgil Koehler, General Services/Fleet Maintenance (letter of appreciation and plaque)
O'Neal Larkin, Jr., Parks and Recreation (letter of appreciation and plaque)
20 years
Jasper Campbell, Jr., Fire Department (letter of appreciation and watch)
Charles Saporito, Fire Department (letter of appreciation and watch)
Geri Doherty, Code Enforcement (letter of appreciation and watch)
AGENDA
DATE 12 - /3- 93
ITEM # ~
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Clearwater City Commission
Agenda Cover Memorandum
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Meeting Date:
,ai/3/q,3
SUBJECT: Xerox Equipment Maintenance Agreement
RECOMMENDATION/MOTION:
services for the Xerox
for an estimated price
17, 1995 as authorized
Ordinances.
Award a contract to purchase equipment maintenance
5090 duplicator from Xerox corporation, Tampa, Florida,
of $32,823 for the period of January 18, 1994 to January
under section 42.23(5), (Impractical to Bid) Code of
,
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BACRGROUND:
Recurring maintenance services are required on the copier equipment purchased
from Xerox Corporation. Equipment of this type is best maintained by the
manufacturer who has time, parts, supplies and technical expertise to ensure
prompt, competent maintenance is performed. Xerox has consistently provided
this.
The cost for the maintenance agreement on the 5090 duplicator is based on a
estimated $1,044 per month base charge plus a charge of 0.00957 for the first
ten impressions of each new printing job and a charge for all copies made of
0.00198. The $32,823 figure is based on 250,000 copies per month plus the
monthly base charge. Xerox Corporation bills the City retroactively based upon
its monthly copy count.
Current year funding, in the amount of $30,403.26 is available as of November
23, 1993 in operating code 555-09225-546200/590, Other Equipment Service and
Repair. Funds for the following year costs will be included in the department
operating budget requests for FY 1994/95.
"
, Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
est.$24.617.25
Current Fiscal Yr.
commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
N/A
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N/A
&p
Originapng Dept:
OAS/Graphic Comm.
Costs: S 32.823 (est.)
Total
All
F~ing Source:
o Capital Imp.
~ Operating
o Other
Attachments:
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City M'nage~ ,)
Advert j sed:
Date:
'f'\ Paper:
~ Not Requi red
Affected Partics
o Notified
~ Not Requi red
~ None
Appropriation Code:
555-09225-546200-590
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Clearwater City Cornmission
Agenda Cover Memorandum
y.
Item #
Meeting Dote:
/:2/ f _3/cr 3
SUBJECT:
Hardware/software maintenance contract on Utility's Digital Equipment Corporation (DEC) VAX 4000 and
peripherals
;.:
RECOMMEN DATION/MOTION:
Award a contract for Digital VAX 4000 hardware and operating system software maintenance to Digital
Equipment Corporation, Tampa, at an estimated $21,024.00 for the period of January 1, 1994 through
September 30, 1994, Sole Source, as per City Code Chapter II, Section 2.564(8)
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t8I and that the approprinte officinls be authorized to execute Sullie.
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BACKGROUND:
The City utilizes the VAX 4000 computer for Utility Billing. TIle systern produces bills and maintains
billing/service records for approximately 43,000 Clearwater utility customers.
This hardware service contract was orginally awarded to Network Computing Corporation (NCC) as
approved by the Commission at the August 30, 1993 commission meeting. Network Computing
Corporation, the vendor that developed the Utility Billing software, is reorganizing and, effective
December 31, 1993, will no longer be contracting to provide hardware maintenance.
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Due to this unanticipated development, it is recommended that a maintenance agreement with Digital
Equipment Corporation, the hardware vendor, be put into effect. This agreement will cover the period
from January 1, 1994 through September 30, 1994 - the balance of the fiscal year not supported by
NeC. Since NCC cannot provide support, only the hardware manufacturer can provide guaranteed
service on all parts of the system hardware and operating system.
This contract will provide service on the VAX 4000 Monday through Friday from 8:00 a.m. to 5:00 p.m.
with four hour response time. The equipment has been very reliable since the installation of the hardware
in July, 1990. The four hour response to failure has been requested due to the highly visible customer
service position of the Utility system.
User Dcpt:
DOA SI C. I . S .
$ 21,024.00
Current Fiscol Yr.
COHlnisslon Action:
o Approved
o Approved w/conditions
o Deni ed
o Continued to:
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
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N/A
Originating Dept:
DOAS/e. I .S
Costs: $ 21.024.00
Total
subnittcd f: /{ ( ~) . .
~6cf l~JI<-' C L.
~ana er __
Advcr t i sed:
Dine:
Paper:
~ Not Rcqui red
Affected Part ies
o Not i f i cd
~ Not Requi red
Funding Source:
o Capi tal IlIIp.
~ Opcr<lt i n9
o Other
At tilchlllcnts:
Nee Letter, DEe Service
Agreements
Appr-opr i Q t i on Code:
555'09862-546200-590-000
-, None
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- 2 -
In August of 1993. the commission approved a multi-year service agreement with Digital Equipment
Corporation (DEC) that covers the City's finance computer. The agreement, which provides a five (5)
percent maintenance discount, can be applied towards any other computers in the city maintained by
DEC. However, DEC requires each CPU to be itemized under a separate service agreement because of
differences in hardware and service contract hours.
The City Manager's fiscal year 93/94 recommended budget contains the available balance of $118,788.00
as of October 31, 1993 in Department of Administrative Services, Computer Information Services,
Equipment Service and Repair-Other, code 555-09862-546200-590-000 which is sufficient to fund this
item.
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Nct\V01-l< COlll11l1ting Cor!")Or'atioll
5301 Seventy-Seven Center Drivo
Charlotte, NC 28217.2703
704-525.8810
November 2, 1993
P1N: 168:93
Ms. Laura Chase
City of Clearwater
P.O. Box 4748
Clearwater, FL 34618-4748
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Dear Lau ra:
There have been several changes at Network Computing over the last few years and particularly over
the last few months. As part of this transition we have heen forced to look at our ability and the cost
to support our customer base after this year.
As such, please consider th is your formal notification that NCC will no longer he providing your
support after the expiration of the current maintenance term (December 3 J, 1993). We are sending,
under separate cover, an agreement to provide an immediate transition to a company employee Ron
Usry and some former employees are joining. This agreement must be executed for them to provide
services now or in the future to your organization. We regret that business conditions force this
decision as you have been valued customers of NCe and we wish you the best.
Issh
If you have any questions, please feel free to call me.
Sincerely yours,
p~
Peter J. Nault
President
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11/1&/93 13:8&:51 DIGITALJS FA~ tlETUDR-)
FA~ H~T~OHK GAfEUAY
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Clearwater City Commission
Agenda Cover Memorandum
5',
I tern #
Meeting Date:
8.1(1)13
SUBJECT:
PURCHASE OF BLACK 3408 POLYETHYLENE PIPE AND VARIOUS FITTINGS
RECOMMENDATION/MOTION:
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Award annual contracts (12/14/93 to 12/13/94) to purchase the estimated
requirements for black 3408 polyethylene pipe and fittings to the following
vendors who provided the lowest and most responsive bids that met
specifications: M.T. Deason Co., Inc., Birmingham, AL, at an estimated cost of
$1,075,024.30, Equipment Controls Co., Norcross, GA, at an estimated cost of
$118,182.50, Perfection Corp., Madison, OH, at an estimated cost of $52,845.00
and Phillips Engineering Co., Clearwater, FL at an estimated cost of $26,552.50
for a total estimated cost of $1,272,604.30
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9 and that the appropriate officials be authorized to execute same.
BACKGROUND:
This bid represents Clearwater Gas system's (CGS's) estimated annual
requirements for black 3408 polyethylene pipe and fittings to be ordered as
needed. The contract period will be from 12/14/93 to 12/13/94. The black pipe
and fittings are required for the construction of gas mains and services to
meet new customer requests in our high pressure northern area which is designed
for 100 pounds of gas pressure. This area is generally north of Curlew Road
and includes our Pasco expansion requirements.
1
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Yellow 2306 polyethylene pipe is used in our low pressure distribution service
area which we operate at 60 pounds of pressure. This area is generally south of
Curlew Road. Our yellow gas pipe annual contract was awarded by the Commission
on 06/03/93 to M.T. Deason Co., Inc. and Perfection Corp.
Polyethylene pipe and fittings must undergo rigid testing and meet specific
standards as set forth by the Federal Department of Transportation. In order
for a gas system to approve and install polyethylene pipe and fittings from a
manufacturer, the Florida PUblic Service commission (FPSC) which regulates us
for safety, requires documentation of material technical specifications,
testing procedures, testing results, fusion procedures, cross fusion procedures
Revi ewed by:
legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
~
N/A
N/A
;)
Originating Dept:
Clearwater Gas Syste~
,,,,
Cost:S: 1.2n.604.30 estimated
Total
User Dept:
CLearwater Gas System
$ 1.100.000_00 estimated
Current FiscaL Yr.
commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
,.-<;..""
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Advertised:
Date: 07/23/93 07/30/93
Paper: Tampa Trib Pin Co
Rev
l'8I Not Required
Affccted Parties
l'8I Notified
l'8I Not Requi red
FU'lding Source:
~ Capi taL Imp.
o Operating
o Other
Attachments:
Bid Tab & Summary
Vendor list
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Slbnitt~by I / .... ;')'
. . {{,/ u J ICt Ct.-;
Clty Manag r
o None
Appr~riation Code:
315-96359-563800-532-000
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- 2 -
with other manufacturer's materials and resin composition. In addition, CGS is
concerned with the manufacturing process, quality control and statistical
tracking as these materials are expected to operate satisfactorily in an
underground environment for at least 50 years. We, therefore, require
documentation of these processes.
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Phillips Engineering Company submitted a bid for Phillips Driscopipe 6800 pipe
and fittings. The 6800 pipe material is unacceptable as Phillips Driscopipe
and Phillips Engineering Company has refused to comply with the testing
requirement set forth in the bid specifications. The specifications require the
vendors to provide pipe material and pay for testing by an independent
laboratory. This testing will determine the average molecular weight (AMW) and
molecular weight distribution (MWD) of the pipe material. AMW and MWD are very
important performance indicators regarding environmental stress crack
resistance (ESCR) and rapid crack propagation (RCP). Under certain conditions
polyethylene may develop cracks which grow and propagate, sometimes rapidly
(RCP). stress cracking can be avoided by using stress crack resistant
materials. The testing will determine which materials do or do 'not demonstrate
this quality.
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Safety is always the most important concern of a gas company. eGS must be
concerned with a balance of cost savings and quality. Gas pipe is the major
component and safety factor of a gas system. Therefore, the lowest bid alone
cannot be the determining factor. The vendor must also prove the quality of
their material via testing by an independent laboratory. The Department of
Transportation (DOT) is also concerned about the safety of polyethylene gas
pipe. The DOT has two (2) required tests regarding ESCR.
M.T. Deason Company through their supplier Polypipe has agreed to the testing
required in the specifications, and has submitted documentation on AMW and
results of the testing required by the DOT on ESCR.
The bid from Ed Young Sales is also unacceptable as the Plexco pipe and fitting
material is not approved for use in the gas system by CGS or the FPSC. Their
bid also specified "truck load quantity" pipe deliveries only. This is
contrary to the "to be ordered as needed" specification for this contract. eGS
specifically orders in this manner to require the manufacturer to stock
quantities in inventory, which avoids our inventorying large dollar amounts of
materials.
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other vendors also submitted bids that included various manufacturer's
materials that are not approved because of the documentation requirements.
These are marked by "*" on the aid Tab & Summary.
*
t
Nine (9) bids were solicited. six (6) bids were received, with three (3) no-
bid responces. The bids were evaluated and awarded based on the lowest price
that met specifications and were approved by CGS. None of the vendors who
submitted bids quoted on all items; therefore, we separated items to realize
the maximum cost savings. The estimated prices of the bids in this contract
reflect a 42% decrease as compared to last year's contract prices which
represents a savings of $692,453.65 below previous bid pricing.
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After careful evaluation, the Gas superintendent recommends awarding the bids
as follows:
Group 1, Items 1-6 to M.T. Deason Company
Group 2, Items 7-31 to M.T. Deason Company
$1,018,375.00
34,184.60
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Group 3, Items 32-39 to M.T. Deason Company 11,879.50
Group 3, Items 40-43 to Phillips Engineering Company 26,552.50
Group 4, Items 44-51 to M.T. Deason Company 1,513.50
Group 5, Items 52-56 to M.T. Deason Company 9,071.75
Group 6, Items 57 & 58 to Perfection Corporation 16,960.00
Group 6, Items 59-61 to Equipment Controls Company 118,182.50
Group 7, Item 62-64 to Perfection Corporation 28,550.00
Group 8, Items 65-68 to Perfection Corporation 7.335.00
Total $1,272,604.30
A first quarter budget amendment to transfer $1,100,000.00 from Gas Revenues to
a new CIP code 315-96359-563800-532-000 called Pinellas Expansion will be
submitted to fund this project. Monies for this purpose were originally
included in the FY93/94 budget to be funded by a Gas System Expansion Bond
issue. These bonds are now projected to be sold in the second quarter. The
transfer of Gas Revenues for this contract is in effect a loan from the city's
cash pool and is anticipated to be an interim solution, as these monies will be
reimbursed to the Gas Fund once the new bond monies are available and the Gas
System Bond Funds established. Funds for cost incurred after October 1, 1994,
will be requested in the recommended FY 94/95 budget.
FY 93/94 $1,100,000.00
FY 94/95 $172,604.30
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Clearwater City Commission
Agenda Cover Memorandum
ro,
Item #
Meeting Date:
, ~ lLlJCf3
SUBJECT:
RESIDENTIAL GAS METER CHANGE OUT
RECOMMENDATION/MOTION:
Award a contract for Residential Gas Meter Change Out to West Coast Plumbing of
Palm Harbor, Florida at an estimated cost of $35,000, which is the lowest, most
responsive and responsible bid submitted in accordance with specifications
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~ and that the appropriate officials be authorized to execute same.
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BACKGROUND:
The Clearwater Gas System (CGS) has a goal to change out 1000 residential gas
meters annually. These meters are changed out on about a 10 year schedule to
assure accurate measurement of consumption. Due to wear and tear with age, gas
meters have a propensity to slow down. This can result in under measuring
consumption which can cause lost revenues.
This contract will provide the labor to change out 1000 gas meters in a timely
manner without delays to the project or having to increase existing staffing
levels. The estimated cost to the Clearwater Gas System is $35,000. The gas
meters for this project will be provided by the Clearwater Gas System from
existing inventory.
'I
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~
six (6) bids were solicited. Two (2) bids were received with four (4) no
responses. The bid from West Coast Plumbing was the lowest and most responsive
that met the specifications.
~.
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For comparison, our per unit cost last year was $40 versus the bid of $35 for
each residential meter change out this year or a projected annual savings of
$5,000. We estimate that the labor and vehicle expenses to accomplish this
work with CGS personnel would be $52 per meter; therefore, it makes sense to
contract out this workload.
A first quarter budget amendment to transfer $35,000 from Gas Revenues to a new
CIP code 315-96359-563800-532-000 called Pinellas Expansion will be submitted
to fund this project. Monies for this purpose were originally included in the
I
"
i.
"
Revi ewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
Originating Dept: "-
Clearwater Gas System '~
1)'jV
Costs: $ $ 35.000 estimated
Total
1
User Dept:
Clearwater Gas System
$ 35.000 estimated
Current Fiscal Yr.
Commission Action:
o Approved
o Approved w/ cond it ions
o Denied
o Continued to:
. / I'
SUJml~~:. f/( . J',
\a.( (~.,\ -.J Ic( C c
Cit Man~ger )
Advertised:
Date: 10/15/93 10/22/93
Paper: Pin Co Rev Tampa Trib
o Not Requ ired
Affected Parties
~ Notified
~~ Not Requi red
Flrdi ng Source:
~ Capi tal Imp.
o Operat i ng
o Other
Attachments:
Bid Tab and Summary
Vendor List
o None
Appropriation Code:
315-96359-563800-532-000
.~
,. Printed on recycled paper
..~
- 2 -
FY93/94 budget to be funded by a Gas System Expansion Bond issue. These bonds
are now projected to be sold in the second quarter. The transfer of Gas
Revenues for this contract is in effect a loan from the city's cash pool and is
anticipated to be an interim solution, as these monies will be reimbursed to
the Gas Fund once the new bond monies are available and the Gas system Bond
Funds established.
,
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CITY OJ? CLEARWATER.
DID 11-94 OPENED 11/04/93
DID TAB
CHANGE OUT GAS METERS AND R.EIlUILD METER. LOOP
ITEM
~
DESCRIPTION
SUN COAST PLUMBING QEST COAST PLUMBING
ST. PETERSBURG, FLA. CLEARWATER, FLORIDA
UNIT TOTAL UNIT TOTAL
QUANTITY ~ .Bill! ~ ~
1000 50.00 50,000.00 35.00 35,000.00
----------- -----------
I
!
1 . CHANGE OUT EXISTING GAS METER
AND REBUILD METER LOOP.
DRLIVERY:
30 DAYS
1 DAY
TERMS:
PROGRESS
PROGRESS
BIDS SOLICITED:
BIDS RECEIVED:
NO RESPONSE:
NO-BID RESPONSE:
6
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4
o
SUMMARY OJ? BIDS
"Ii
CHANGE OUT GAS METERS & REBUILD METER LOOP - BID 11-94
RESPONSES:
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Suncoast Plumbing
St. Petersburg, Florida
TOTAL: $50,000.00
West Coast Plumbing
Clearwater, Florida
TOTAL: $35,000.00
NO RESPONSE:
Control Instrument Services, Inc.
Lakeland, Florida
Received bid after
opening date
'I
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Clearwater Plumbing
Clearwater, Florida
Schedule will not permit
John's Plumbing
Clearwater, Florida
Schedule will not permit
Scotto's Plumbing
Largo, Florida
Schedule will not permit
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CHANGE OUT GAS METERS & REBUILD METER LOOP - BID 11-94
RESPONSES:
Suncoast Plumbing
St. Petersburg, Florida
TOTAL: $50,000.00
West Coast Plumbing
Clearwater, Florida
TOTAL: $35,000.00
NO RESPONSE:
Control Instrument Services, Inc.
Lakeland, Florida
Received bid after
opening date
Clearwater Plumbing
Clearwater, Florida
Schedule will not permit
John's Plumbing
Clearwater, Florida
Schedule will not permit
Scotto's Plumbing
Largo, Florida
Schedule will not permit
I
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Clearwater City Commission
Agenda Cover Memorandum
7.
Item #
Meeting Date:
J~ 1/\3/93
SUBJECT:
Purchase of Diesel Fuel--BP oil company
RECOMMENDATION/MOTION: Award a two-year contract from December 16, 1993, through
December 15, 1995, to BP oil company, Atlanta, GA, for the purchase of diesel
fuel, at an estimated cost of $404,800; this contract award is in accordance with
the cooperative contract let by the pinellas County Consortium and in accordance
with City Code section 42-23(4), cooperative purchasing with other governmental
entities,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
The City of Clearwater purchases its vehicle fuel with the Pinellas County
Consortium. The Consortium's diesel fuel contract is awarded on a two-year basis
(December 16, 1993, through December 15, 1995, awarded to BP oil Company) and the
City piggy-backs its diesel fuel purchases from this contract. A fixed amount
(+$.0087) will be added to the average base price defined in OPIS (Oil Price
Information Service) published weekly. This fixed fee will remain firm for the
period of the contract.
In November 1993, the city commission approved an interim two-month purchase of
diesel fuel while the Consortium negotiated its new diesel fuel contract. Since
the Consortium does not purchase its fuel on a fiscal-year basis, staff is
requesting approval to join the Consortium on this contract for the period of
December 16, 1993, through December 15, 1995. The County's contract award
procedure makes it difficult for the City to award its fuel contract in a timely
manner.
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It is estimated that the city will purchase $184,000 of diesel fuel for the
remaining ten-month period of fiscal year 1993/94 and $220,000 for fiscal year
1994/95. Funding for this purchase is budgeted in the Fuel Code, 566-06611-
550500-590-000, which has a.n Rvailable balance of $536,564.00, as of November 4,
1993.
Fiscal year impact for 1993/94 will be $220,800.
Revi ewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
N/A '
~
M!tcK:/~p
N/A
N/A
Originating Dcpt:
General Services
Costs:
$ 404,800
Total
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
User Dept:
$220.800
Current Fiscal Yr.
various
Funding Source:
o Capi tal Imp.
~ Operating
o Other
Attachments:
sutm~'t 1": {O} ( J.
. r -4 -~-1 ,) / l((..L-
Cl ty Man ger ,)
Advertised:
Date:
Paper:
~ Not Requi red
Affected Parties
o Notified
~ Not Requi red
~ None
Appropriation Code:
566-06611-550500-590-000
.~
~tr Printed on recycled paper
110V-~9u 1993 1 b H:i 1 FRO'" CLEFlRl.JiiTER PURCHFIS 1I1G [1\ l.l TO
\
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(lEIIERt=tL SERV 1 CE
f.B!
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Post-It"" brand fax transmittal memo 7671
TO Frol"
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Co.
TO:
Otpt.
The Honorable Chairman and Meml
Board of County COlruni 55 loners
F;t)( Ii
FROM: .
, . I . . '. ~ ~ . 1 . .. '. .' , . . . .'
freo E. (~arqu 1 S I
County Aoministrator
SUBJECT;
Award of Bid" Fuels. ~asoline & Diesel, Cooperative Bid
923-0923-B
UA1E1
November lb~ 1993
RECOMMENDATION: The Boapd a~ard item by item as indicated on .the basis of
Eeing ihe lowest bids receivea meeting specifications. A detailea tabulation
is attached. Bids are on file in the Purchasing oepartment.
TRANSPORT
ITEMS
-----..... .
TANK WAGON
ItEMS
- .
COMPANY
EST.
A~10UNT
1
2 & 3
14 & 5
6
l,C::,s,4,o,o
Onyx Petroleum, Inc.
Louis Dreyfus Energy Corp.
6P Oi 1 Company
J . H . Wi 11 i ams 0 i 1 Co. J 1 n c .
$1.300aOOO..OO
$1,200,000..00
$2,100,000..00
$ 400,000.00
\ .
ANNUAL E~TlMATEO EXPENDITURE: $5,000,000.00
PINEllAS COUNTY'S.ANNUAL ESTIMATED EXPENDItURE: $9QO,OOO.OO
~- ...
DISCUSSION: This, contratt is a cooperative Diu:for the estimated annual
requirements of fuel~J gasoline & diesel. Orders will be placed ~s. and when
required by each entity. Prices are firm for twenty-four (24) months with up
to ~~9 (~) ~qditiQn~1 twelve (12) month renewals at the same prices', terms and
conditions, subject to availaoility of funds and Board approval. The current
contract expires December 15~ 1993.
The participants are;
P1nellas County, Board of County Conwissioners
Pinellas County Sheriff's Department
P1nel1as County SChoo1 Board
St. PeterSburg Junior College
City of Clearwater
Ci ty of. Largo, ,
C1ty of St. Petersb~tg
City of Gulfport
City of Pinellas Park
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The Director of Purchasing recoowends approval ana I concur.
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AGENDA
. . .' , .
... ... .
DATE
/1, 1.3 q,"~
ITEM # g
J() {p (.:2
"
".
. .
. ,
.-.......-.-....-...,,-. ..... ...,.
Clearwater City Commission
Agenda Cover Memorandum
8
.
Item #
Meeting Date:
/d.-JI3/Q_3
SUBJECT:
Purchase of Premium Fuel--Louis Dreyfus Energy Corp.
RECOMMENDATION/MOTION: Award a two-year contract from December 16, 1993, through
December 15, 1995, to Louis Dreyfus Energy corporation, Atlanta, GA, for the
purchase of premium fuel, at an estimated cost of $880,000; this contract award
is in accordance with the cooperative contract let by the Pinellas County
Consortium and in accordance with city Code section 42-23 (4) , cooperative
purchasing with other governmental entities,
~ and that the appropriate officials be authorized to execute same.
.
"-
.~
~
i\
~
:1
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BACKGROUND:
The City of Clearwater purchases its vehicle fuel with the Pinellas County
Consortium. The Consortium's contract is awarded on a two-year basis
(December 16, 1993, through December 15, 1995, awarded to Louis Dreyfus Energy
Corporation), and the city piggy-backs its fuel purchases from this contract. A
fixed amount (-$.0088 is subtracted from the average base price defined in OPIS
(Oil Price Information Service) published weekly. This fixed fee will remain firm
for the period of the contract.
,
~
;~
In November 1993, the city commission approved an interim two-month purchase of
fuel while the Consortium negotiated its new fuel contract. Since the Consortium
does not purchase its fuel on a fiscal-year basis, staff is requesting approval
to join the Consortium on this contract for the period of December 16, 1993,
through December 15, 1995. The County's contract award procedure makes it
difficult for the City to award its contract in a timely manner. Therefore, staff
will present an agenda item requesting funding for fuel purchases for the period
of October 1, 1994, through September 30, 1995, while the Consortium negotiates
its new fuel contract.
~
.~
:~
f'1
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~
It is estimated that the city will purchase $400,000 of premium fuel during the
remaining ten-month period of fiscal year 1993/94 and $480,000 for fiscal year
1994/95.
1
1
Funding for this purchase is budgeted in the Fuel Code, 566-06611-550500-590-000,
which has an available balance of $536,564.00, as of November 4, 1993. Fiscal
year impact for 1993/94 will be $480,000.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
N'A
~.
N/A{::D
N/A
Originating Dept:
General Services
IVIl3
Costs:
$ 880,000
Total
Commission Action:
o Approved
o Approved wi cond it ions
o Deni ed
o Continued to:
User Dept:
$480,000
Current Fiscal Yr.
vnrious
Funding Source:
o Capi tal Imp.
~ Operating
o Other
Attachments:
.~
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"
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S~"ltt : (.
'- \" ,1\ l.c(,c _'
City Ma ager ;
Advertised:
Date:
Pnper:
~ Not Requi red
Affected Parties
o Not if i ed
~ Not Requi red
18I None
Appropl'i ot i on Code:
566"06611-550500-590-000
.".,.
..... Printed on recycled puper
I
.I'
I'
HOV-~9-19'33 16: 01 FROH CLEi:tRI.Jj:ITER PURCH~i511IG [I II) TO
, .'
C1EIIEF~f:tl_ SEI':IJ ICE
P.01
,( .
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CQ.
Post-II'" brand fux lr(lnsmillDlrncnlo 7671
n F~m
.. "
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Co.
TO:
The Honorable Chairman and t'leml Otpl. "hone" '86
Board of County Comllli 5S ioners Fill( N Fax ..- b S; ~
~JlM.~~~.I!>>~~~~~~~
. .
FROM: .
Freo E. Narquis)
County Aoministrator
SUBJECT;
Award of Bid" Fuels) Basoline & Diesel. Cooperative Bid
923-0923-B
OATE~
NovemDer 10t 1993
RECOMMENDATION: the Board a~ard item by item as indicated on .the basis of
being the lowest bids recei,vea meeting specifications. A detailed tabulation
is attached. Bids are on file in the Pur'chasing department.
TRANSPORT
ITEMS
TANK WAGON
ItEMS
Cor,\PANY
EST.
ANOUNT
1
2 & 3
4 ~ 5
6
Onyx Petro 1 ellm, 1 nc.
Louis Dreyfus Energy Corp.
BP Oil Company
J . H. ~l i 11 i ams 0 i 1 Co., In c .
$1 ;300,,000.00
$1;J200:aOOO.OO
~2;J100)OOO.OO
$ 400~OOO.OO
l,Z,j,4,b,6
ANNUAL E5TINATED EXPENDITURE: ~5,OOO,OOO.()O
PINELlA~ COUNTY'S.ANNUAl ESTIMATED EXPENDITURE: $9QO,OOO.OO
DISCUSSION: Ihi s. contract is a cooper at i ve b i 0', for the es timateo annual
requirements of fuels) gasoline & diesel. Orders will be placed ~s. and when
required by each entity. Prices are firm for twenty-four (24) mont~s with up
to ~~~ (?) additi9nal twelve (12) month renew~ls at the same prices. terms and
t6~d1t10ns, subject to ava11aotlity of funds and Board approval. The current
contract expires December 15) 1993.
The participants are;
P1nel1as County) Board of County Commissioners
Pinellas County Sheriff.s Department
Plnellas County Scnooi BOard
St. Petersburg Junior College
City of C1earwater
City of Largo
City of St. ~etersb~fg
City of Gulfport
City of Pinellas Park
The Director of Purchasing recommends approval ana I concur.
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Clearwater City Commission
Agenda Cover Memorandum
9,
Item #
Meeting Date:
la~
SUBJECT:
Purchase of Radio Equipment for Correcting Deficiencies at Countryside Mall
RECOMMENDATION/MOTION:
Award a contract to Ericsson/GE Mobile Communications, Inc., Tampa, FL, for the purchase and installation of the
following radio equipment all compatible with the Ericsson/GE 800 mHz Trunked Radio System: two parabolic disk antennas,
two receivers, four antennas, two power splitters, two signal boosters, necessary cabling and installation, for a total system cost
of $32,586.00, in accordance with Code Section 42.23(5), impractical to bid,
~ and that the appropriate officiaLs be authorized to execute same.
BACKGROUND:
Staff has been working for several months on identifying and correcting radio reception deficiencies in the Countryside Mall
area. The problem with this area is that outside radio signals cannot penetrate the structure excluding certain areas under
doorways and under skylights. The building is for lack of a better definition, a bunker--being partially built below ground level.
Ericsson/GE was contacted to address the solution to these deficiencies and coordinate the equipment installation. It is currently
performing City-wide propagation readings, completing the installation of updated software, and maintaining the radio system.
Staff feels it is impractical to bid this installation and is recommending Ericsson/GE coordinate this installation to protect the
integrity of the 800 mHz radio system.
~-;:
.
'"
TX RX Systems, Inc., a company who has expertise in tinding solutions to very difficult radio problems in structures such as
subways, was forwarded spectrum and propagation readings of Countryside Mall conducted by City radio technicians. TX RX
Systems, Inc. ha'i recommended a system that will provide two parabolic dish antennas located on the roof of the Countryside
Mall. Inside the mall there will be two amplifiers sending a radio signal through two splitters to four antennas located in the
designated areas based on computer printouts of the propagation readings.
:5
To substantiate these solutions, all of the propagation readings were forwarded to a private contracting company who verified
,. that this proposal is the best approach to solve the City's radio deficiencies for the Countryside Mall area. This company
operates radio systems nationwide, and at no cost to the City, they analyzed the problems through their computer networks and
engineering staff.
Funding for this purchase is budgeted in project 800 mHz Radio, 315-94208-530300-519-000, which has an available balance
of $36,062 as of November 10, 1993. Fiscal year 1993/94 budgetary impact will be $32,485.00.
\'
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
N/A
1if/
~
1>
Costs:
$ 32,485.00
Total
Commission Action:
o Approved
o Approved w/conditions
o Deni ed
o Continued to:
User Dept:
$ ---
Current Fiscal Yr.
various
Funding Source:
o Capi tal Imp.
o Operating
o Other
~ttachmcnts:
stbni tt~: / ( ,1
_ -k ctjlLT--J tJ.c c
C1 ty (Ma~ager ()
Advertised:
Date:
Paper:
~ Not Requi red
Affected Parties
~ Not i f i cd
o Not Requi red
.3. None
Appropriation Code:
315-94208-530300-519-000
.~
~~ Printed on recycled poper
Clearwater City Commission
Agenda Cover Memorandum
Item #
Meeting Date: ____
10.
,?Jill 13
SUBJECT:
Marina Electrical Replacement
1
1
)
.\
1
.~
~
,
,1
~
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l~
1
,~
RECOMMENDATION/MOTION:
Award the contract for the Marina Electrical Distribution System to D'Andrea
Electric, Inc. at a cost of $38,537.00, which is the lowest most responsive and
responsible bid submitted in accordance with the specifications and approve the
transfer of $38,537.00 from unappropriated retained earnings of the Marina fund
into Capital Improvement Project 93480 (Marina Sidewalk Replacement)
~ and that the appropriate officials be authorized to execute same.
{
1
i
I
~
a
,~
~
t,
f.;
~1
BACKGROUND:
The purpose of this electrical contract is to provide for the replacement of
deteriorated electrical lines under and along the sidewalks between slip #48
and the east dock entrance. This electrical work will be done in conjunction
with the replacement of the Marina sidewalks under change order #4 of the 1992
Sidewalk Replacement Contract.
D'Andrea Electric, Inc. submitted the lowest most responsive and responsible
bid in accordance with the specifications.
The first quarter, FY1993/94 Budget Review will include a transfer to provide
$38,537 out of the $144,000 of unappropriated retained earnings of the Marina
fund into Capital Improvement Project 93480 to provide funds for this contract.
I
1
f.
(
f
f
'I
::
,
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
Originating Dept:
N/A Marine
~
NI A ! User Dept:
!!:Id Marine
N/A
Costs:
$38.537.00
Total
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
$38.537.00
Current Fiscal Yr.
Advertised:
Date: 10/1/93 & 9/24/93
Paper: Pin. Co Review & Tampa
Tribune.
o Not Requi red
Affected Parties
o Notified
o Not Required
Flrding Source:
~ Capital Imp.
o Operating
~ Other unappropriated
retained earnings of the
marina fund.
Attachments:
1. Bid Tab for 189-93.
o None
SlbIit 'ay{), ((2~ (,L) .,
/ ~t~l >)
City ,~n!g~!: _l____ ____._.
~ Printed on recycled paper
Appropriation Code:
315-93480-563700-575-000
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Clearwater City Commission
Agenda Cover Memorandum
II.
I tern #
Meeting Date: ____
'~l11.1 q3
SUBJECT:
United states Postal Service Lease Amendments.
RECOMMENDATION/MOTION:
Approve U. S. Postal Service Lease Amendments to the Lease dated January 26,
1966 for an increase of $334.00 from $6,000.00 to $6,334.00 and to the Lease
dated July 14, 1993 for an increase of $334.00 for the Basic Term from
$35,926.00 to $36,260.00 per year, an increase of $501.00 for the first five-
year option from $37,722.30 to $38,223.30 per year and an increase of $666.00
for the second five-year option from $39,608.42 to $40,274.42 per year for the
addition of one parking space in the marina parking lot
e and that the appropriate officials be authorized to execute same,
BACKGROUND:
The present lease between the City of Clearwater and the U. S. Postal Service
will end on September 30, 1994. The city Commission approved a new five-year
lease, with two five-year options, for the U. S. Postal Service starting on
October 1, 1994. The Basic Term payments are $35,926.00 per year, first five-
year option payments are $37,722.30 per year and second five-year option
payments are $39,608.42 per year.
The U. S. Postal Service requested one additional parking space for a postal
vehicle in the Marina parking lot. The additional parking space was assigned
to the U. S. Postal Service on August 1, 1993, due to their critical need for
one additional space. They agreed to pay the city rate for the additional
parking space. The Parking Facilities Manager has determined that the U. S.
Postal Service should pay an additional $334.00 for the period 8/1/93 to
9/30/94, $334.00 per year for the Basic Term, $501.00 per year for the first
five-year option and $666.00 per year for the second five-year option for this
additional parking space. The increase charges for a parking space in the
Marina parking lot were based on revenue projections.
The additional revenue collected from the Lease Amendments will be deposited in
the Parking Fund.
Reviewed by:
Legal
Budget
Purchasing
, Risk Mgmt.
1 CIS
. ACM
, Other
~.
Mt=
N/A
Total
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
User Dept:
N/A
Current Fiscal Yr.
Marine
FLnding Source:
o Capital Imp.
o Operating
o Other
N/A
,'.
;'i j)
Advertised:
Date: N/A
Paper: N/A
)( Not Required
Affected Parties
o Noti fied
)( Not Required
Appropriation Code:
Attachments:
1. U. S. Postal Service
letter dated 10/29/93.
2. Lease Amendment- 1/26/66,
3. Lease Amendment- 7/14/93.
4. Parking Facilities Manager
letter dated 11/1/93.
o None
~ I~UJ
o Printed on recycled paper
:"~:fE5 P05Tt
.... ...
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....****.
CITY 'OF CLfAttWAllR
NOV ... 21993
UNITED STATES POSTAL SERVICE
Facilities Service Office
4000 Dekalb Technology Parkway Building 500, Suite 550
Atlanta, GA 30340-2799
ocroBER 29, 1993
HARBORMASTERS OFFtrE
Mr. William C. Held, Jr.
Ha.rbormaster
City of Clearwater
P. O. Box 4748
Clearwater, FL 34619-4748
HE: Clearwater, FL - Clearwater Beach Station
Amend Lease for Parking
Dear Mr. Held:
Heference is made to your letter of October 13, and our subsequent telephone
conversaton. I have spoken to Terry Bruch of your city parking oepartment,
a.nd she advises the present rate through the basic term of the new lease is
$334 per yea r for one additiona 1 parking space. She also agreed to t.wo fi.ve..:.
year renewal options at $501 and $666 per year, respectively.
Accordingly, I have prepared the enclosed revised amendments for signature.
One covers the period 8/1/93 through 9/30/94, or the remainder of the present
lease term, and the other is for the new lease which begins 10/1/94.
Please secure t.he appropriate signatures and return all copies to me for
acceptance by the contracting officer. Penta 1 wi.ll be paid retroactively as
soon as the documents are execut.ed.
Thank you very much for your assistance. Please phone me at 404/454-0612 i.f
you have any further questions.
Sincerely,
'jn.()A.k-x 0. 6lGa~;u_~L( I,.
Mary s. (J1resnell. /{(.L~
Heal Estate Specialist
Enclosures
,
Atlanta FSO - Our Accent is on SERVICE
u.s. Postal Service
~
Lease Arnendrnent
~l1rA'~~\
Amondmoll' NUlllbor
UnIVPo!;\ Ofllco t~nmo 8. Addross:
CI,E1\I'tW1\T8R nr~1\CI1 ST1\. - '15 C1\USE:WA Y DLVD.
CLE1\RW1\TER, FL 3'1630-9998
001
Of his refor s lo 'ho Loaso accr!plod by 1110 I '"lIorl ~;lnhl!l I'w: III I ~3f11 vlen. ""' 0111/11101 r:lll1od III II Pllll' nl ~nl vko, 'II If Inl dl\\o 01
January 26, 1.966, whereby thele is leased to 'ho United Slnlon Poslal SOlvlco '''0 nlJovo-do!lcrlhod pO!llnl 'l\(;lII\y.
WHEREAS the Poslal Service desires and Lessor is willing to:
Amend the lease to add one parking space in the marina parking lot.
NOW THEREFORE, In consideration of the mutual covenants and agreements herein sel forth, and for other good and
valuable consideration, the sufficiency of which is hereby aclmowledged, the parties do hereby agree to amend the Lease
as follows, effective 00/31/1993:
Increase leased premises to include olle additional parking space in the
marina parking lot at the following increases in rental:
a/l/93 through 9/30/94
From $6,000.00 to $6,334.00
In all olher respects, the Lease sl1all remain the same and is hereby confirmed.
Date:
Michael Wright, city Mgr.
Prlnllossor s Nama
Sl9no{UJO
Rita Garvey, Mayor
I-'r In\ LOSSOl s I"n'I!YHj
SlgiHltUlo
Cynthia E. Goudean, Clerk
PfTTif1:~sOfSmlne
SijiTII m! {~
PO BOX 4748 CLEARWATER FL 33517-9999
Number and SlIoot Nama, Clly, Slala and ZIP.4 Addross 01 L0550r
813-462-6954
Telophono No.
,
"
1
1
,
\
'I
t
j
~
'l
J
^cccptnnce By The Poslnl Service
Dalo:
KERRLG..-erlUMMEILJLJLS.fl.E.cIAL~S.T__
Prinl Namo and TII/o of Conlrnellllg Ollleor
Slgnaluro 0/ Conlr actlng D/llcer
,~ Soplornbor t992
U.S.. Postal Service
Facilities Departrnent
Form of Acknowledgrnent for Corporations
~
...
~~I!fA':~l:\
STATE OF
CO UN ry or-
Personally. appeared before me, a notary public in and for the County and State aforesaid,
and
~_._----
(Nalllo 01 autl10rlwd olllcor(s) signIng 1011S0)
who is/are Imown to me to be the
and
~ .-----
(nuos of Olflcol(~) sIgning lom;o)
of the
and
(Name 01 Corporation)
to be the same person(s) who executed the foregoing lease, who depose(s) and say that said person(s) know(s) the seal
of the said corporation, thnl the seal alllxed to the above Instrument Is the sear of said corporation, and thaI II was aHlxed,
and that said person(s) signed this lease by the authority of tile said corporation, for Ihe purposes set forth, and as said
person(s) own free and voluntary act.
Done at
, in the Counly (lnd Slate aforesaid,
Ihis
day of
NOTARIAL
SEAL
Notary Public
My commission expires _
NOTE: If the corporation is without a seal, that portion of the aclmowledgmenl referring to a seal should be stricken out,
and on the blank line following this statement should be made: "and that the said corporation has no corporate sea!."
Oclobor 199'
.
p
u.s. Postal Service
Facilities Departnlenl
Forrn of AcJolowledgment for Contracting Officer
~
III . ....
~1ll'5W~\
ST^TE OF ______GEOltGIA____.
COUNfY/PAnlSH OF
r........
,.J...J.
lJcKALB
Personally appeared before me, n Notary Public in and for Iho Counly/Parish and Slale aforesaid,
known to be Ille
KERRY G. PFRUINER
- -
(Idollllly IndivIdual P,lIty to tho lo<\so)
Contracting Officer
Facilities Service Office. USPS
4000 DeKalb Tech. Pk\oJY., Suite 550
Atlanta, GA 30340-2799
and 10 be Ihe same person who executed Ihe foregoing Lease, who deposes and says Ihat he signed his name
thereto, by aulhority of said Postal Service, for the purposes sel 10rll1, and as his own free and voluntary act.
Witness my hand and notarial seal, in the County/Parish and Slate aforesaid,
this day 01
NOT ARIAL
SEAL
July 1991
" _r;aroLl\~j,der
Notary Public
My commission expires 02/26/95
':
1
i
J.
....'
u.s. Postal Service
~
Lease Amendment
~nra~
UnlVPosl Olflco Nama & Addross:
Amondmont Numbor
Cl.E1\RW1\'1'ER I3E1\CIl STl\. - 45 Cl\USEWAY DLVD.
Cr.El\RWl\TE:r~, F'f. 3'1630-9990
001
This refers to the Lease accepted by the United Statos Postal SOlvlGo, IlUlolllClllor GHllod '"0 Punlal SnrvJcn, IIIIl Inr ",,\n Ilf
July 14, 1993, whereby there is leased to the United States Postal Service the above-described postal facility.
WHEREAS the Postal Service desires and Lessor is willing to:
Amend the lease to add one parking space in the marina parking lot.
NOW THEREFORE, in consideration of the mulual covenants and agreernents herein set forth, and for other good and
valuable consideration, the sufficiency of which is hereby aclmowledged, the parties do hereby agree to amend the Lease
as follows, effective 10/01/1994 :
Increase leased premises to include one additional parking space in the
marina parking lot at the following increases ill rental:
From $35,926.00 to $36,260.00
From $37,722.30 to $38,223,30
From $39,608.42 to $40,274.42
Basic Term
First five-year option
Second five-year option
} .
In all other respects, the lease shall remain the same and is hereby confirmed.
Date:
Michael Wright, City Mgr.
PiffitLO"Ssor's Name
Slgnatufo
Rita Garvey, Mayor
,",rll\( Lessor $ Narno
SIgmnuro
Cynthia E. Goudean, Clerk
Pfl/lftsssorrnnrno
SlgiilittlrG
PO BOX 4746 CLEARWATER FL 33511-9999
Numbor and Stroot Nomo, City, Slato and ZIP.. 4 Addross of Lossor
813-462-6954
Telephono No;
Acceptnnco lJy The Postal ServIce
Oalo:
KEIillY....G-----EElUMt~1L.lLl:LS.eEC.IlililS:r
Prlnt Namg and TltJo 01 Conlrncllng Offlcor
I
-
Slgnaturo ot Contrncllng Olllcor
Soplombor 1992
U..S. Postal Service
Facilities Department
Form of Acknowledgrnent for Corporations
~
.m1U'.SI'~Q
STATE OF
COUNTY OF
Personally appeared before me, a notary public in and for the County and State aforesaid,
and
(Namo 01 nuthorlzod olllcor(s) signing loaso)
who Is/are Imown to me to be the
and
(Tlllos 01 Ofllcor(s) signing loase)
01 the
and
(Name 01 Corporation)
to be the same person(s) who executed the foregoing lease, who depose(s) and say that said person(s) know(s) theO seal
of the said corporation, that the seal affixod to the above instrument is tile seal 01 said corporation, and thalll was affixed,
and that said person(s) signed this lease by the authority of the said corporation, for the purposes set forth, and as said
person(s) own free and voluntary acl.
Done at
, in the County and Stale aforesaid,
this
day of
NOTARIAL
SEAL
Notary Public
My commission expires
NOTE: If the corporation is without a seal, that portion 01 tho acl<nowledgment referring to a seal should be stricken out,
and on the blank line following this statement should be made: "and that the said corporation has no corporate seal."
~tober 1991
~
STATE OF
COUNTY/PARISH OF
u.s. Postal Service
Facilities Department
Forol of Acl<nowledglnent for Contracting Officer
~
t. ..1. -..ell
II'. un SUII'
I'O'''~ U.'OC'
GEORGliL.__..._.._._._.... .._
ss:
DeKALB
Personally appeared before me, a Notary Public in and for the County/Parish and State aforesaid,
Imown to be the
KERRY G. PFRUINER
(Idonllly Individual pally 10 tho loaso)
Contracting Officer
Facilities Service Office. USPS
4000 DeKalb Tech. Pkwy., Suite 550
Atlanta, GA 30340-2799
and to be the same person who executed the foregoing Lease, who deposes and says that he signed his name
thereto, by authority of said Postal Service, for the purposes set forth, and as his own free and voluntary act.
Witness my hand and notarial seal, in the County/Parish and State aforesaid,
this day of
NOT ARIAL
SEAL
July 1991
Carol ^. EJ.der
Nolary Public
My commission expires 02/26/95
, ,
, .';"1'
Of \. ,.
.' I.
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'. : ( '.iL~' ..j
\ ' ~
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I
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, 11 , II . r.:"
o I~ C .loA E A It lV A rr E It.
clrry
POST OFFICE BOX 47"8
C L E ^ rt W ATE n. r- LOn I 0 ^ 3" 6 1 0 . 4 7 ., 0
\.1' ( lJl \iLtl\HWI\H:R
NOV .. 2 1993
Nuvember 1, 19~J
Public Works
1 r:lnsporl:lUon Group
It" rt,", .
.....'..II'\r"'
Ms. Mary S. Presnell, Real Estate Specialist
United Slales Poslal Service
Facilities Service Office
4000 Dekalb Parkway Building 500, Suite 500
Atlanta, GA 30340-2799
Dear Ms. Presnell:
Per our conversation yesterday afternoon the following figures should be reOccted in your
lease agreement with the City for the one additional parking space that was requested at the
Clearwater Beach Post Office.
Based on revenue projections:
-' -
1st five years
$ 334.00/yr.
$ S01.00/yr.
$ 666.00/yr.
2nd 11 ve years
3rd five years
If you have any further questions please feel free to conlactme at (813)462-6572.
Sincerely,
\ l "\ { /'}
--- ,--'/ //
o .ekO.[\ C. (. ':::' \.L,,--"':r- '-"'c~{",-,
Tracey A. r. Bruch
Parking Facilities Manager
TDI ss
cc: Michael Wright, Cily Manager
Elizabeth Deptula, Assistant City Manager
William C. Held Jr., Harbormastcr
Peter J. Yauch, Assistant Public W(}rks Director (ll1d
City Traffic Engineer
()
"Equol Elllployrnonl and A"lrmllllvo Action Employor"
Clearwater City Commission
Agenda Cover Memorandum
I ~.
Item #
Meet ing Date:
la0.113
SUBJECT:
MODIFICATION OF POLICE PISTOL RANGE
RECOMMENDATION/MOTION:
Award a contract to Anderson & Birchard Design/Build Group, Inc. of Seminole,
Florida, for modification to the police pistol range at the countryside
Substation Complex in the amount of $144,996.00, the lowest most responsive and
responsible bid in accordance with the specifications
~ and that the appropriate officials be authorized to execute same.
BACRGROUND:
The Police Department has operated a pistol range located adjacent to the
Countryside Substation facility since 1979. The range is one of only two (2)
law enforcement operated ranges in Pinellas County. The other facility is
operated by the Pinellas Police Academy, and is located south of Ulmerton Road,
in which access by our agency is severely limited due to location and
scheduling demands by other law enforcement agencies in the county.
Several minor improvements, to the department's range, have been completed over
the years to include expansion of shooting positions, pouring of concrete,
planting of trees and shrubbery and the erection of an obstacle course plus a
discretionary shooting facility (simulated house structure). All of these
improvements have been accomplished through the use of operating funds.
Over the course of many years, the earthen berm which surrounds the live fire
area had eroded to the point where the tumbling of rounds could exit the range
proper. The department, during fiscal year 92/93, performed a short term
partial correction through the re-establishment of the berm and the addition of
vegetation to the area. The long term solution, however, involves a major
modification of the operational portion of the range to include a concrete
eyebrow which is made of pre-stressed concrete slabs which would be placed on a
footer into the berm with steel supports covered in wood along the front of the
eyebrow; then a venetian blind type baffle system of pressure treated, 2" x 12"
Revi cwed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
N/A
~-
N/A
Cost$:
$ 11.1..996.00
Total
commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
User Dcpt:
$ 144,996.00
Current Fiscal Yr.
F~lding Source:
o Capital Imp.
o Operat i ng
o Other
Attachments:
Bid Specifications & Bid
Tabulation/Sul1lllary #08-94
. ,
Advertised:
Date: 10/15/93, 10/22/93
Paper: Pincllos Co. Revie~1
Tampa Tribune
o Not Rcqui red
Affected Parties
~ Noti fied
o Not Rt'qui red
Appropriati on Code:
315-91122'565800-521-000
o None
/ ).
,:~/(( lL
~ Printed on recycled paper
- 2 -
timbers, 12" on center, parallel with the target line. The baffle system would
be supported on pressure treated 6" x 6" wood columns. The venetian blind
system is to begin on the 25 yard firing line and extend down range to the
front edge of the eyebrow structure. This would insure that no rounds would
exit the range perimeter and it would also serve as a noise abatement
structure. Upon completion, the durability of this structure would enhance
safety and range longevity for at least fifteen (15) years.
Funding for this purchase is available in the capital Improvement Code:
315-91122-565800-521-000, Range Improvement Modification, which has a balance
of $150,000.00 as of November 16, 1993.
,.,
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Clearwater Police pistol Range Modification
Specifications
Scope of work:
Construct an "EYEBROW" structure across the front of the existing
berm approximately 264 linear feet of pre-cast concrete panels
10' wide x 24' long. These panels will be supported on
galvanized steel columns and poured concrete footings. These
columns will then be faced with railroad ties affixed to columns
with vinyl banding. Vinyl banding material and banding machine
will be turned over to the owner at the completion of the job.
Construct a "VENETIAN BLIND" type baffle system of pressure
treated 2"x 12" timbers of #2 southern yellow pine at 12" on
center parallel with the target line. This baffle system is to
be supported on pressure treated 6" x 6" x 10' #2 southern yellow
pine wood columns. The venetian blind will be connected to the
concrete eyebrow and run to the rear of the sidewalk at the 25
yard line. The venetian blind will run the full width of the
range from the cement drainage ditch on the west to the cement
drainage ditch to the east, approximately 264'. Reference for
design will be taken from the NRA range manual.
All steel plates, fasteners, etc. will be hot dipped galvanized.
i
~
Construct a concrete drainage swale which will run the length of
the back of the eyebrow and run down both sides of the eyebrow to
the existing concrete drainage ditches on each end of the range.
This is to handle rain run-off to prevent erosion.
Architectural and engineering drawings will be certified by a
Registered Florida Professional Engineer, and the cost for same
will be included in the estimate.
I
It will be the responsibility of the contractor to obtain the
permits but the fees will be waived by the city.
Water and 110 volt electricity will be available for construction
purposes.
Temporary sanitation facilities, and clean-up and disposal of all
construction materials will be the responsibility of the
contractor.
Any damage to sidewalks, drives or any part of the facilities due
to construction will be the responsibility of the contractor.
site visit will be mandatory before bids will be excepted.
I
MODIFICATION OF POLICE PISTOL RANGE
BID 08-94
RESPONSES:
Monarch Construction
Tampa, Florida
TOTAL: $151,362.00
Q
Caladesi Construction
Largo, Florida
TOTAL: $146,813.00
Brasswell Bollenback
Oldsmar, Florida
TOTAL: $157,829.00
Anderson & Birchard
Seminole, Florida
TOTAL: $144,996.00
NO BID RESPONSES:
I
.,
Heart & Associates
Clearwater, Florida
Unable to meet specs.
Avant-Garde Builders, Inc.
Clearwater, Florida
Schedule will not permit
Voeller Construction, Inc.
Palm Harbor, Florida
Schedule will not permit
T.E. Taylor Co.
Brandon, Florida
Do not offer service
KA-TE USA
Clearwater, Florida
Do not offer service
Costello Industries, Inc.
Newington, Connecticut
Do not offer service
General Gunite & Construction Co.
Florence, Alabama
Do not offer service
P.W.H. Equipment & Service Co.
Tampa, Florida
Do not offer service
NO RESPONSE:
Spring Engineering
Holiday, Florida
Bidding through local
distributor
Jove Engineering
Florida
Not interested Dunedin,
C.S.S. Engineering
Palm Harbor, Florida
Telephone is
disconnected
; .:, '; :.\~
Kimmins Contracting Corp.
Tampa, Florida
Schedule will not permit
Sweger Construction
Clearwater, Florida
Schedule will not permit
Tampa Contracting Services
St. Petersburg, Florida
Schedule will not permit
Kamminga & Roodvoets
Tampa, Florida
Schedule will not permit
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CITY OF CLEARWATER
Interdepartment correspondence
TO:
FROM: Walt McAleer,
SUBJECT: Police Firing Range
DATE:
November 24, 1993
After checking the Land Development Code and discussions with
staff, I conclude that the Police Firing Range is a permitted use
in the P/SP zoning district. This range is a government facility.
Government facilities are a permitted use under section 40.543.
The firing range is subject to other provisions of the Land
Development Code.
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CITY OF CLEARWATER
Interdepartment correspondence
TO:
FROM:
Walt McAleer,
SUBJECT: Police Firing Range
DATE: November 24, 1993
After checking the Land Deve lopment Code and discussions with
staff, I conclude that the Police Firing Range is a permitted use
in the Pj8P zoning district. This range is a government facility.
Government facilities are a permitted use under section 40.543.
The firing range is subj ect to other prov is ions 0 f the La nd
Development Code.
(C(Q){PY
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(5) Marina facilities shall be located only on
waterfront property where conditional use
approval for a commercial marina has been
obtained for such property.
(6) No operations or activities associated with
the use shall be conducted outside any en-
closed structures.
(7) Any emissions into the atmosphere associ-
ated with any use shall be odorless and col-
orless, and pose no risk to the health and
safety of persons in the vicinity of the use.
(8) No outdoor storage of any materials, prod.
ucts, or wastes shall occur other than the
occasional (i.e., not more often than once a
week) and temporary (i.e., for not more than
24 hours) storage of materials, products, or
wastes received in or prepared for ship-
ment.
(9) All uses, whether permitted, conditional or
nonconforming, shall be conducted in com-
pliance with the use standards contained
in sections 42.22, 42.31, 42.32 and 42.35.
(Ord. No. 5107, * 1, 8-15-91)
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Sec. 40.526. Dimensional and numerical de.
velopment requirements.
The following dimensional and numerical re-
quirements shall apply to development within reo
search, development and office park districts:
(l) Minimum lot area: 40,000 square feet,
(2) Minimum lot width at setback line: 150 feet.
(3) Minimum lot depth: 150 feet.
(4) Minimum setbac:ks: Structures shall be af.
forded setbacks which measure not less than
as referenced in this subsection nor less
than any higher standard which may be
applicable to a particular property in :iccor.
dance with the uniform development regu-
lations contained in chapter 42. Principal
and accessory structures shall have the fol-
lowing minimum setbacks:
(a) From a street right-of-way: 40 feet.
(b) From a siele or rear property line abut-
ting a nonresidential zone: 20 feeL
ZONING
~ 40.541
(c) From a side or rear property line abut-
ting a residential zone: 25 feet.
(d) From a side or rear property line abut-
ting a railroad right-of-way: None re-
quired.
(5) Maximum height: 50 feet, except that such
height limitation shall, where applicable,
be increased or reduced in accord with the
height bonus provisions, airport restric-
tions, and other regulations contained in
section 42.23.
(6) Minimum open space:
(a) For the lot: 40 percent of the lot area.
(b) For the front yard:
1. Fifty percent of the front yard area,
for properties developed with a 60-
foot or greater setback from street
rights-or-way.
2. Seventy-five percent of the front
yard area, for properties developed
with less than a 60-foot setback
from street rights-of-way.
(7) Maximum noor area ratio: 0.4.
(8) Minimum building separa.tion distance
within a development: Each building within
a development shall be separated from each
other building within the same develop-
ment by a distance equal to 40 percent of
the sum of the heights of such two adjacent
buildings, but in no case shall the separa-
tion distance be less than 20 feet.
(9) Maximum building coverage: 40 percent.
(Ord. No. 5107, * 1,8-15-91)
DIVISION 27. PUBLIC/SEMIPUBLIC
DISTRICT (P/SP)
Sec. <10,541. General description.
The public/semipublic district is created to re-
serve land areas for institutional uses. Permitted
uses include churches, community service organi-
zations, schools, hospit.als, libraries amI govern-
ment.al offices and facilities.
(Code 1980, ~ 135,153)
CDtiO:f>7
~ 40.542
CLEARWATER CODE
Sec. 40.542. Establishment; contraction.
It is intended that one acre or more be provided
to establish a new public/semipublic district and
that no existing public/semipublic district be con-
tracted to an area of less than one acre, unless the
city commission legislatively by ordinance deter-
mines that a reduced area is in the public in-
terest.
(Code 1980, ~ 135.154)
Sec. 40.543. Permitted uses.
Within public/semipublic districts, only the fol-
lowing uses and structures designed for such uses
shall be permitted:
(1) Churches, synagogues, monasteries and
other places of worship, including parsonage
and administrative offices as may be in te.
gral to the use;
Nonprofit social or community services;
Public and private elementary, middle and
high schools;
Universities, colleges, academies and sim-
ilf,U' facilities for learning, including dormi-
tories, student centers and other facilities
as may be integral to the use;
Hospitals;
Government offices and facilities;
Public works projects and utility substa-
tions/faeili ties;
Cemeteries, columbariums and mauso-
leums;
(9) Public recreation grounds or parks;
(10) Accessory uses.
(Code 1980, ~ 135.155j Ord. No. 5086, ~ 1, 4-4-91)
(2)
(3)
(4)
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(6)
(7)
(8)
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Sec. 40.544. Conditional uses.
Within public/semipublic districts, the following
uses may be permitted as conditional uses:
(1) Nursing homesj
(2) Transportation statiol1s;
CD40:58
(3) Marina facilities, including commercial and
office uses associated with marina facili.
ties;
'(4) Alcoholic beverage sales (consumption on
premises); in conjunction with a fraternal
organization, marina facilities, or a stu-
dent centerj
(5) Child day care;
(6) Commercial parking;
(7) Residential shelters.
(Code 1980, S 135.156; Ord. No. 5086, S 2, 4-4-91)
Sec. 40.545. Use limitations.
The following use limitations shall apply to pub-
lic/semipublic districts:
(1) Utility substations shall be screened from
view from all adjoining street rights-of. way
and residential properties with a contino
uous landscape screen or wall approved by
the forestry inspector.
(2) Outdoor electrical facilities and outdoor
storage for public works facilities shall be
screened from view from all adjoining street
rights-of-way and all adjoining properties
with a continuous landscape screen or wall
approved by the forestry inspector, For the
purpose of this subsection, the term "elec-
trical facilities" includes but is not limited
to generators and transformers but excl udes
poles, wires and transformers mounted on
poles.
(3) Nursing homes and residential shelters
shall have a maximum density of 16 units
per net acre.
(4) Hospitals shall have no more than the per-
mitted number of beds established at the
time of sile plan approval.
(5) Marina facilities shall be located only on
waterfront property where such waterfront
has been duly approved for use as a com.
mercial marina in conjunction with all
terms contained in this development code.
(6) Alcoholic beverage sales shall comply wit.h
all applicable provisions of chapters 6 and
42.
ZONING
(7) Accessory uses shall comply with section
41.121.
(8) All uses, whether permitted, conditional or
nonconforming, shall be conducted in com-
pliance with the use standards contained
in sections 42.22, 42.31, 42.32 and 42.35.
(Code 1980, ~ 135.157)
Sec. 40.546. Dimensional and numerical de-
velopment requirements.
'1'he following dimensional and numerical re-
quirements shall apply to all development within
public/semipublic districts:
(1) Minimum lot area: 1 acre.
(2) Minimum lot width at setback line: 100 feet.
(3) Minimum lot depth: 100 feet.
(4) Minimum setbacks: Structures shall be af-
forded setbacks which measure not less than
as referenced in this subsection nor less
than any higher standard which may be
applicable to a particular property in ac-
cord with the uniform development regula-
tions contained in chapter 42. Principal and
accessory structures shall have the fol-
lowing minimum setbacks:
(a) From a street right-or-way: 35 feet.
(b) From a side property line: Structures
with a height of 20 feet or less shall
have a required setback of 12 feet.
Structures with a height greater than
20 feet shall have a required setback
equal to 12 feet plus 25 percent of the
height of the structure above 20 feet.
(c) From a rear property line: Structures
with a height of 20 feet or less shall
have a required setback of 25 feet.
Structures with a height greater than
20 feet shall have a required setback
equ'al to 25 feet plus 25 percent of the
height of the structures above 20 feet.
(5) Maximum height: 50 feet; exccpt that such
height limitation shall, where applicable,
be increased or reduced in accord with t.he
height bonus provisions, airport restric-
tions, ancI other rC6Tl.Jlations contained in
section 42.23.
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(6) Minimum open space:
(a) For the lot: 25 percent of the lot area.
(b) For the front yard: 55 percent of the
front yard area,
(7) Maximum nODI' area ratio: 1.0.
(8) Minimum building separation distance
within a development: Each building within
a development shall be separated from each
other building wi thin the Bame develop-
ment by a distance equal to 35 percent of
the sum of the heights of such 2 adjacent
buildings, but in no case shall the separa-
tion distance be less than 20 feet.
(9) Maximum building coverage: 45 percent.
(Code 1980, ~ 135.158)
DIVlSION 28. OPEN SP ACEIRECREATION
DISTRICT (OSfR)
Sec. 40.561. General description.
The open space/recreation district is created to
reserve land areas for parks, open space, active
and passive recreation purposes, and other public
uses as provided in this division.
(Code 1980, ~ 135.159)
Sec. 40.562. Establishment.
There shall be no minimum area required to
establish an open space/recreation district.
(Code 1980, * 135.160)
Sec. 40.563. Permitted uses.
Within open space/recreation districts, only the
[ollowing uses and structures designed for such
uses shall be permitted:
(1) Pu blic or noncommercial private recreation
grounds or parks;
(2) Public lands of scenic or natural beauty;
(3) Public or private bcaches;
(4) Public or privat.e golf courses;
(G) Special event.s approved by the city com.
I111S51On;
CD40:59
in any manner which endangers the public health,
safety or welfare,
(Code 1980, * 136.005(0, (g))
~ 42.21
CLEARWATER CODE
:~
tions, and building code requirements, in-
cluding but not limited to the requirements
of chapter 51, relating to flood damage pre-
vention, with the exception of density or
intensity of use requirements.
(c) Any owner who proposes repair or recon-
struction pursuant to this subsection shall
demonstrate that the structure was in com.
pliance with all applicable regulations at
the time of construction.
(8) Other nonconformities. Any other noncon-
forming feature of a property, such as floor area
ratio, building coverage, fencing, landscaping, etc.,
but expressly excluding signs which shall be reg-
ulated by chapter 44 of this development code,
may continue to be nonconforming subject to the
following:
(a) Such nonconforming feature conformed
with applicable zoning and code require-
ments at the time of its inception and was
made nonconforming through a subsequent
rezoning or code amendment,
(b) Such nonconforming feature shall not be
expanded, altered, increased, decreased or
changed in any manner which increases the
extent or degree of nonconformity.
(c) Such nonconforming feature, once removed,
eliminated or reduced, shall not be replaced.
(Code 1980, S 136.007; Ord. No. 5032, ~ 1, 10-4-90)
Sec. 42.22. Polluting or dangerous uses.
(1) Notwithstanding any other provision con-
tained in this development code, no property shall
be used in any manner which emits, projects, dis-
charges or disseminates into the air any contam-
inant or pollutant, including smoke, heat, glare,
noise, lights, odors, fumes, gases, vapors, dust, fly
ash or other particulate matter, which substan-
tially diminishes the use or enjoyment of any prop-
erty or which substantially jeopardizes the public
health, safety or welfare.
(2) Notwithstanding any other prOViSIOn con-
tained in this developmen t code, no property shall
be used for the storage, manufacture, utilization
or disposal of radioactive, toxic, noxious, corro-
sive, explosive, flammable or hazardous material
Sec. 42.23. Heights of structures and uses.
(1) Properties within a multiple.family residen-
tial16, 20, 24 or 28 district, general office district,
beach commercial district, resort commercial 24
or 28 district, general commercial district or
highway commercial district shall be entitled to a
ten-foot height bonus, provided at least 50 percent
of the area beneath the building, as determined
by the projection of all floor areas upon the ground,
is used for parking.
(2) Linear radio and television antennas shall
be permitted to project ten feet higher than the
maximum height otherwise specified for the
zoning district within which the antenna is lo-
cated. Parabolic and other geometrically shaped
antennas shall not be permitted this height in-
crease.
(3) Flagpoles located on top of buildings shall
be permitted to project ten feet higher than the
maximum height otherwise specified for the
zoning district assigned to the property.
(4) Elevator equipment rooms and like mechan-
ical equipment enclosures shall be permitted to
project up to 16 feet higher than the maximum
height otherwise specified for the zoning district
assigned to the property.
(5) Parapet walls constructed on buildings with
flat roon:> shall be permitted to extend not higher
than 30 inches over the maximum height speci-
fied for the zoning district in which the building is
located,
(6) The following height limitations are estab-
lished to prevent the creation of airport obstruc-
tions and aviation obstructions which constitute a
hazard to air navigation and, subsequently, jeop-
ardize the welfare of those people on the land in
proximity to such obstructions:
(n) Any building, structure, object of natural
growth or use of land, henceforth referred
to as building, structure, object or use,
which is located on property within an air.
port height zone as denned in sect.ion 35,11
CD42:10
UNIFORM DEVELOPMEN'I' REGULATIONS
~ 42.34
occur in such a manner that views of Old Tampa
Bay are not unreasonably obstructed or dimin-
ished from Bayshore Boulevard:
(1) No wall or fence in excess of three feet in
height shall be permitted.
(2) No hedge or other grouping of shrubs in
excess of three feet in height shall be
planted.
(Ord. No. 5040, 9 1, 10-4.90)
Sec. 42.31. Uses within accident potential
hazard area of airport.
Notwithstanding any other provision contained
in this development code, within the accident po-
tential hazard area of the airport there shall be no
new or expanded high density residential use, high
density hotel or motel use, school, hospital, church
or other use which concentrates or congregates
large numbers of people, and there shall be no
storage of explosive or hazardous material or other
use that creates the potential for a major catas.
trophe in the event of an aircraft crash,
(Code 1980, S 136.005(e))
Cross reference-Airports and aircraft generally, ch, 4,
Sec. 42.32. Uses interfering with aircraft.
Notwithstanding any other provision contained
in this development code, no use may be made of
land or water in a manner that interferes with
the operation of an airborne aircraft. Further-
more:
(1) No use of lights or illumination shall be so
arranged or operated in a manner that is
misleading or dangerous to aircraft.
(2) No use shall produce smoke. glare or other
visual hazard to aircraft within three
statute miles of the airport.
(3) No use shall produce electronic in'terfer-
ence with navigational signals or radio com-
munication between the airport anu air-
craft.
(4) All structures with a height of ~oo feel or
more shall be equipped with warning' lights
in accordance with Federal Aviation Ad-
ministration Advisory Circular 70/7460-1,
as amended,
(Code 1980, 9 136.005(d))
Cross reference-Airports and aircraft generally, ch, 4,
Sec. 42.33. Stormwater detention facilities.
(1) The development standards and design spec-
ifications relating to stormwater drainage and de.
tention, copies of which arc maintained on file in
the office of the city clerk und in the public works
department, are hereby adopted and incorporated
in this Code by reference, 1'he standards and spec-
ifications shall flat be amended except by ordi-
nance.
(2) Stormwater detention facilities required by
the standards and specifications but which, in the
opinion of the city engineer, would be impractical
or ineffective because of the size of the property.
the space available for storm water detention fa-
cilities, soil conditions or other site-related condi-
tions may be waived at the request of the devel.
opel' upon payment to the city of a fee in lieu
thereof which shall be used by the city solely for
drainage improvements in the drainage basin in
which the property is located. Such fees shall be
determined by the market value of the area of
land which would have otherwise been required
to accommodate a stormwater detention facility,
according to an appraisal made by the city or by a
property appraiser holding either an MAl or SRP A
designation, at the option of the property owner,
and by the construction value of the stormwater
detention facility that would have otherwise been
provided. such construction value to be determined
by the city engineer. Subject to the approval of
the city engineer, the developer may install a por-
tion of the required storm water detention facili-
ties nnd pay the city a fee in lieu of installation of
the remaining port.ion of the facilities.
(Ord, No, 5105, S 1, 8-29.91)
Cross rcfCl'cnce-Stormwuter management generally. *
:j2 ~.Il et scq.
Sec. 42.34. Parking.
(1) PlLIpose. It is the purpose of this section to
estahlish standards which promote the OI-derlYI
CD42:2:3
UNIFORM DEVELOPMENT REGllLATIONS
tRined with permanent nbove-grade signs of a color
and design consistent with standards established
by the state department of transportation, hearing
the international symbol of accessibility and the
caption "PARKING BY DISABLED PERMIT
ONLY." The required number of handicapped
parking spaces shall be included in the total
number of parking spaces required for the new or
expanded use. All handicapped parking spaces
shall be designed and located in accordance wit.h
the standards set forth in F.S. ~ 316.1955(3), as
the sa~e may be amended from time to time.
(Code 1980, ~ 136.022; Ord. No. 5101, ~ 7, 6-20-91)
Cross reference-Stopping', standing nnd parking geneI"
ally, ~ 30,041 et scq,
Sec. 42.35. Uses involving vehicles.
(1) No recreation vehicle, travel trailer, camper
or like unit shall be used for living, sleeping or
housekeeping purposes within any zoning district
except within an approved recreational vehicle
park.
(2) No vehicle shall be parked within any
parking lot primarily for the purpose of displaying
such vehicle for sale, unless the lot is approved for
vehicle sales consistent with the terms of this de.
velopment code.
(3) No repair of any vehicle is permitted in any
residential zoning district unless such repair is
either confined within a completely enclosed
building or limited to minor vehicle repair. Under
no circumstance shall such repair be conducted as
a business or for profit,
(Code 1980, ~ 136.005(a)-(c))
Cross rc(crcncc- Traffic nnd motor vehicles generally. eh.
30,
ARTICLE III. HISTORIC
PRESERVATION'"
DIVISION 1. GENERALLY
Sec. 42.51. Title of article.
This article shall be known and may be referred
Lo as the "City of Clearwater f Iis!.oric Preserva-
tion Ordinance."
(Ord, No. 5038, ~ 1, lOA-gO)
.CrOHS rcfcrcnccs-I Iistorical committee, !? 2.171 ei seq.;
Wiling. cll, .10; applicatiDn of building code to historic bllild.
ings, !} ~7,05!J.
~ 42,54
Sec. 42.52. Authority for article.
This article is adopted pursuant to the Local
Government Comprehensive Planning and Land
Development Regulation Act, F.S. ~ 163.3184 et
seq.; the Florida Historical Resources Act, F.S. ~
267,011 et seq.; and the home rule powers granted
to the city by article VIII of the Florida Constitu-
tion, F.S. ~ 166.021 and the city charter.
(Ord. No. 5038, * 1, 10-4-90)
Sec. .-t2.5a. Purpose of article.
The purpose of this article is to further the pol-
icies and objedi ves of the city comprehensive plan
by providing for the designation of historic prop-
erties and districts, establishing a historic preser-
vation board, and establishing standards to he used
in the administrat.ion of this article in order to
meet the [ollowing objectives:
(1) There are properties and districts within
the city which are unique and nonrenew.
able resources of the city and its residents
because of their historic, architectural, ar.
chaeological or cultural significance. It is
the intent of the city to protect, enhance
and preserve those historic properties and
districts which represent or reflect the city's
ciIltural, social, economic, political and ar-
chitectural history.
(2) It is the further intent of the city to pre.
serve and enhance property values, stabi.
lize nei.ghborhoods and other areas of the
city, increase economic benefits to the city
and its inhabitnnts, continue the redevel-
opment of the original center of the city,
and promote and enrich the city's educa-
tional and cultural environment.
(Ord, No. 5038, ~ 1, 10-4.90)
Sec. 42.54. Definitions.
The following words, terms and phrases, when
llsed in this article, shall have the meanings as-
cribed to them in this section, except where the
context clearly indicates a different meaning:
,'rreefed property owner and oiuner mean the
OWIl('1' o[ real properLy designaled or proposed for
dt~sigllal.ion as hisloric property or as a historic
CD<12:3:3
SPECIAL LAND USES
~ 41.053
(i) If the parking is provided on property
zoned for multiple-family residential or
nonresidential uses, such parking shall
be guaranteed to remain available
through a longterm lease or other ap-
propriate instrument running with the
land for a term equalling or exceeding
the projected life of the use which the
parking is to serve.
(21) Nursing homes may be permitted within
the limited office, general office and the pub-
lic/semipublic districts upon determination
that:
(a) The use shall be appropriately located
in an area not concentrated with sim-
ilar facilities.
(b) The use shall be separated from high
activity or noise generating areas.
(c) The use shall comply with all of the
general standards contained in section
41.052.
(22) Outdoor commercial recreation/entertain-
ment may be permitted within the beach
commercial, resort commercial 24 and 28,
general commercial, highway commercial
and commercial center districts upon deter-
mination that:
(a) All facilities and activities shall be self-
contained on the premises, unless oth-
erwise approved by the planning and
zoning board.
(b) The use shall comply with all of the
general standards contained in section
41.052.
(23) Outdoor retail sales, displays ancVor storage
may be permitted within the general com-
mercial, highway commercial, commercial
center and limited industrial districts upon
determination that:
(a) The outdoor use shall not adversely af-
fect the community appearance objec-
tives of the city. In particular, no tem-
porary buildings, portable buildings,
tents, stands, trailers, vending carts or
like buildings or structures shall be uti-
lized in conjunction with the use.
CD41: 11
(b) The use shall comply with all of the
general standards contained in section
41.052.
(24) Personal services may be permitted in the
research, development and office park dis-
trict upon determination that:
(a) The use provides, as its primary pur-
pose, services to a property or proper-
ties containing one or more of the per-
mitted uses of the research, develop-
ment and office park district and is lo-
cated not more than one-quarter mile
from such propert.y or properties.
(b) The use complies with all of the gen-
eral standards contained in section
41.052.
(25) Recreation activities other than those listed
as permitted uses may be permitted within
the aquatic lands/coastal and interior dis-
tricts following review and recommenda-
tion by the harbormaster and upon deter-
mination that the use complies with all of
the general standards contained in section
41.052.
(26) Recreational vehicle parks may be per-
mitted within the resort commercial 24 and
28, and highway commercial districts upon
determination that the use complies with
all of the general standards contained in
section 41.052.
(27) Residential shelters may be permitted
within the multifamily residential districts
and the limited office, neighborhood com-
mercial, general commercial, highway com-
mercial, limited industrial, research, devel-
opment and office park and publici
semipublic districts upon determination
that the use complies with all of the gen-
eral standards contained in section 41.052.
(28) Restaurant and indoor retail sales may be
permitted in conjunction with a golf course
in an open space/recreational district upon
determination that the use complies with
all of the general standards contained in
section 41.052. Restaurants may be per-
and zoning board to consider when evaluating any
application for a conditional use. The standards
identified in this division shall function in tandem
with the review procedures for variances contained
in section 45.01.
(Code 1980, 9 136,025(a))
~ 41.033
CLEARWATER CODE
public's convenience at the specific loca.
tion.
(5) The use shall not unduly decrease the value
of neighboring property.
(6) The use shall be compatible with the sur-
rounding area and not impose an excessive
burden or have a substantial negative im-
pact on surrounding or adjacent uses or on
community facilities or services.
(Code 1980, 9 137.01Hd))
Sec. 41.034. Conditions and restrictions on
approval.
In approving a conditional use, the planning
and zoning board may impose conditions and re-
strictions upon the property benefitted by the con-
ditional use as may be necessary to comply with
the standards set out above, to reduce or mini-
mize any potentially injurious effect of such con-
ditional use upon other property in the neighbor-
hood, and to carry out the general purpose and
intent of this development code. Failure to comply
with any such condition or restriction imposed by
the board shall constitute a violation of this de-
velopment code. For those conditional uses which
the planning and zoning board approves subject
to conditions, the board shall specify the time ale
lotted to satisfy such conditions.
(Code 1980, 9 137.011(e))
Sec. 41.035. Certificate of occupancy/use.
Prior to the initiation of any approved condi-
tional use, a certificate of occupancy/use shall be
procured from the building official in accord with
the provisions contained in section 36.061. In ap-
proving any conditional use, the planning and
zoning board shall specify the period of time for
which such certificate may be procured. The board
may, upon written request, grant extensions to
such time allotments not exceeding six months
each without notice or hearing.
(Code 1980, 9 137.011(D)
DIVISION 3. STANDARDS
Sec. 41.051. Purpose.
It is the purpose of this division to establish
general and specific standards for the planning
Scc. 41.052. Gcneral standards.
The standards in this section shall apply to all
uses which are identified in this development code
as conditional uses. Only those uses which comply
with all of the standards contained in this section
may be approved.
(1) The use shall comply with the land use plan
and all applicable terms contained in this
development code, the building code, and
this Code of Ordinances.
(2) Acceptable ingress to and egress from the
site shall be provided in a manner and 10'
cation which ensure optimum vehicle ma-
neuverability and vehicular and pedestrian
safety. The number of ingress and egress
drives shall be the minimum necessary to
provide reasonable access to the site.
(3) Noise generated from the use shall not un-
reasonably diminish the use, enjoyment or
value of surrounding properties.
(4) The direction and glare of lights from both
motor vehicles and illuminating fixtures on
the site shall not adversely affect the use,
enjoyment or value of surrounding proper-
ties.
(5) Sufficient landscaping and screening shall
be provided to diminish noise, reduce glare
and buffer high activity areas and objec-
tionable views, including but not limited to
trash disposal facilities, such that the use
will not adversely affect the use, enjoyment
or value of surrounding properties,
(6) Sufficient area shall be afforded for parking
in accord with section 41.221.
(7) The use shall be consistent with the com-
munity character of the properties sur-
rounding the use, The criteria in this sub-
CD41 :4
SPECIAL LAND USES
~ 41,053
section shall be utilized to determine
whether the use satisfies this standard:
(a) Whether the use is compatible with the
surrounding natural environment;
(b) Whether the use will have a substan-
tial detrimental effect on the property
values of the properties surrounding
the conditional use;
(c) Whether the use will be compatible
with the surrounding uses as measured
by building setbacks, open space, hours
of operation, building and site appear-
ance, architectural design and other
factors which may be determined ap-
propriate to assess the compatibility of
uses;
(d) Whether the traffic generated by the
use is of a type or volume similar to
t.raffic generated by the surrounding
uses.
(Code 1980, S 136.025(b); Ord. No. 5033, S 1, 10-
4-90)
Sec. 41.053. Supplementary standards by
category of use.
The standards in this section which apply to the
identified category of use shall supplement the
general standards of use identified in section
41.052. No conditional use shall be authorized un-
less determined to meet all of the standards ap-
plicable thereto.
(1) Animal grooming and/or boarding facili-
ties may be permitted within the general
commercial, highway commercial, and com-
mercial center districts upon determina-
tion that:
(a) All activities shall be conducted within
soundproof, air conditioned buildings
without outdoor cages, runs or other
outdoor facilities unless determined by
the board that such facilities are lo-
cated and screened in a manner so as
to not adversely affect the use, enjoy-
ment or value of surrounding proper-
ties.
(b) The use shall comply with all of the
general standards contained in section
41.052.
(1.1) Art gallerios/studios may be permitted
within office districts upon determination
that:
(a) All operations shall be within build-
ings.
(b) If the art gallery/studio or parking fa-
cilities therefor are within 200 feet of
residentially zoned property, the fa-
cility sh?ll not be open to the public
between 10:00 p.m. and 8:00 a.m.
(c) The use shall comply with all of the
general standards contained in section
41.052.
(2) Blood plasma centers may be permitted
within the general commercial district upon
determination that:
(a) Sufficient waiting room areas shall be
provided to deter loitering,
(b) The use shall be sufficiently distant
from churches, schools, hospitals, resi.
dences and like uses so as to not ad.
versely affect the use, enjoyment or
value of such properties,
(c) The use shall comply with all of the
general standards contained in section
41.052.
(3) Business/professional offices which serve
the tourist may be permitted within the reo
sort commercial 24 and 28 districts upon
determination that the use complies with
all of the general standards contained in
section 41.052,
(4) Business services may be permitted within
the neighborhood commercial districts upon
determination that the use complies with
all of the general standards contained in
section 41.052. Business services may be
permitted within the research, development
and office park district upon determination
that:
(u) The use provides, as its primary pur-
pose, services to a property or proper-
ties containing one or more of the per-
mitted uses of the research, develop-
ment and office park district, and is
located not more than one-quarter mile
from such property or properties.
CD41 :5
AGENDA
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DATE , ~ _ 13 - Cia
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" . .. '. .~. . . " .. - :.." .
Clearwater City Commission
Agenda Cover Memorandum
3.
I tern #
.Meeting Date:
;a(J1i33
SUBJECT:
FIREARMS TRAINING SYSTEM (F.A.T.S.)
RECOMMENDATION/MOTION:
Award a contract to Firearms Training Systems, Incorporated, Norcross, Georgia
for the purchase of a complete firearms training simulator with peripherals
(five (5) system controlled weapons, two (2) stand alone weapons and six (6)
training video scenario discs) for a total cost of $116,603.00, in accordance
with section 2.564 (b), Code of ordinances, (Sole Source)
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
The Police Department has identified a need to supply its Police Officers with
judgmental shooting training. Although officers qualify two (2) times
annually, there are limitations associated with moving target training,
"Shoot - Don't Shoot", shooting under stress as well as other discretionary
shooting scenarios. The police pistol range, although a viable training
facility for familiarity and accuracy, cannot solely assist the department in
the area of high liability associated with police officer shootings.
The purchase of the Firearms Training System is a state-of-the-art training
simulator which will allow the department to address these issues and could
greatly minimize the liability connected with the use of firearms by the law
enforcement community. It has been used successfully in court to defend police
officers and departments on several occasions.
The F.A.T.S. training system is highly regarded in the law enforcement and
military communities. This system is described as a simulator which provides
life size realistic projections of decision making scenarios actually drawing
the student into the realistic action. The F.A.T.S. system is operated by an
instructor through the use of a computer keyboard and hard copy printer which
gives the capability of retaining a history of each student's performance.
Reviewed by:
Legal
Budget
Purchasing
Risk MO
CIS
ACM
Other
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NjA
Costs:
$ 116,603.00
Total
coomission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
User Dept:
$ 110,603.00
Current Fiscal Yr.
Furding Source:
:ro Capital Imp.
o Operat i ng
o Other
Attachments:
S~~1: .! ;t ~C
C l1;).~~ger .
Advertised:
Date:
Paper:
~ Not Requi red
Affected Parties
o Notified
G1 Not Requi red
~ None
^r~ropriation Code:
31:>-91129-564000-521-000
.~..
~~ Printed on recycled paper
..
- 2 -
13 ·
This purchase would include one (1) five lane simulator, two (2) stand alone
weapons, five (5) system controlled weapons, and six (6) judgmental video
discs.
There are currently two (2) Firearms Training Systems machines in Pinellas
County. Both are owned by the st. Petersburg Junior College, st. ~etersburg
Campus and the Police Academy Range, st. Petersburg, Florida. It ~s very
difficult to schedule our officers for this training and is very cost
prohibitive. By purchasing our own machine, we would see an annual savings of
$16,564.00.
The first quarter budget review will provide a transfer of $116,603.00 to
establish project 315-91129, Firearms Training System, from the unappropriated
retained earnings of the General Fund to provide funds for this purchase.
..
Clearwater City Commission
Agenda Cover Memorandum
Item #
Meeting Date:
/4
1J.~3/13
SUBJECT:
Board of Trustees of the Clearwater Police Supplementary Pension Plan
RECOMMENDATION/MOTION:
Re-appoint William Schwob to the Board of Trustees, Clearwater Police Supplementary Pension Plan.
[J and that the appropriate officials be authorized to execute same.
BACKGROUND:
In keeping with the provisions of Florida Statute 185.05, which states in part..." the board of trustees shall
consist of five members, two of whom, unless otherwise prohibited by law, shall be legal residents of the
municipality, who shall be appointed by the legislative body of the municipality..."
On December 17, 1992 William Schwob (2474 Sweetgum Way West, Clearwater) was appointed by the
City Commission to serve on the Board of Trustees of the Police Supplementary Pension for a period of
one year.
At a meeting of the Board of Trustees of the Clearwater Police Supplementary Pension Fund held on
November 15, 1993, the Board unanimously agreed to recommend that William Schwab be reappointed to
serve a two (2) year term as trustee. Mr. Schwab has stated that he will accept re-appointment.
(Mr. Schwab was originally appointed to a one-year term rather than the norma) two-year term in order to
stagger the terms of office of the Trustees of the Board and the term will now revert to a two-year term.)
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
N/A
N/A
N/A
N/A
N/A
Originating Dcpt:
i
Costs:
Total
Conmission Action:
o Approved
o Approved w/conditions
o Oenied
o Continued to:
User Dcpt:
Current Fiscal Yr.
---
funding Source:
o Cupi tal Imp.
o Opcru t i ng
o Other
Attachments:
j
j
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l
Advertised:
Date:
(') Paper:
~ Not Required
Affected Parties
o Notified
~ Not Rcqui red
lEI None
Appropriation Code:
.~.
~~ Printed on recycled paper
S'
I ~t.m # t
Meeting Date: ~J3 1'3
SUBJECT: AGREEMENT WITH THE CHI CHI RODRIGUEZ YOUTH FOUNDATION FOR GLEN OAKS
GOLF COURSE
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
RECOMMENDATION/MOTION: APPROVE AGREEMENT BETWEEN THE CITY OF CLEARWATER AND
THE CHI CHI RODRIGUEZ YOUTH FOUNDATION, INC. FOR THE FOUNDATION'S OPERATION OF
GLEN OAKS GOLF COURSE FOR A FIVE YEAR PERIOD FROM JANUARY 3, 1994 UNTIL
JANUARY 2, 1999
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: On November 17, 1988, the City commission approved an agreement
with the Chi Chi Rodriguez Youth Foundation, Inc. for the operation of Glen
Oaks Golf Course. The term of the agreement was for five years beginning on
January 3, 1989 and ending on January 2, 1994. Said agreement could be
renewed for one successive five year period with approval of both parties.
The attached agreement is for a new five year period which is from January 3,
1994 until January~, 1999. This new agreement is identical to the current
agreement except for dates and the following two items.
1. The existing agreement, in paragraph eight, includes wording whereby the
Foundation was required to make payments to the City for the Foundation's
purchase of the original golf course maintenance equipment and irrigation
system materials. Since these items have been paid in full, reference to
same has been eliminated from the new agreement.
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2. All insurance required of the Foundation remains the same under ths new
agreement except that the minimum limit under the "Business Auto Policy"
portion has been reduced from $1,000,000 to $500,000 per occurrence,
combined single limits for bodily injury liability and property damage
liability. This reduction was agreed to and approved by the city's Risk
Manager.
Reviewed by:
~
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N/A
N/A
Total
Commission Action:
legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Othor
User Dept.:
jParks & Recrea
Advertised:
Date:
Paper:
Current FY
Funding Source:
_ Capt. Imp.
_ Operating
Other
_ Approved
_ Approved w/condltions
Deniod
Continued to :
--">.
:l_~"r
Attachments:
1. Agreement
Submitted bY~ i O~.
.A~~ IUuJ
City~~gOr
X Not required
Affected parties
_ Notified
_ Not required
Appropriation Codo:
None
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Agreement
THIS AGREEMENT made and entered into on this
day of
NOW, THEREFORE, in consideration of the premises and of the
faithful performance by each of the parties of the covenants and
, 1993 by and between the CITY OF CLEARWATER, FLORIDA, a
municipal corporation, whose address is P.o. Box 4748, Clearwater,
Florida 34618, hereinafter referred to as "city," and the Chi Chi
Rodriguez Youth Foundation Inc., a Florida non-profit corporation
whose
address
is
3030
McMullen Booth Road,
Clearwater,
Florida, 34621, hereafter referred to as "FOUNDATION."
WITNESSETH:
WHEREAS, the ci ty is a municipal corporation owning and
operating the Glen Oaks Golf Course in the city of Clearwater; and
WHEREAS, the city has operated the eighteen hole par 55 Golf
Course at Glen Oaks as a public facility through its Parks and
Recreation Department; and
WHEREAS, the Foundation is desirous of leasing Glen Oaks Golf
Course from the City and operating it as an educational program and
as a public course open to all citizens; and
.:.....
WHEREAS, the Foundation has financial resources and volunteer
manpower to operate and to maintain Glen Oaks Golf Course;
agreements between each other made, it is mutually agreed between
the two parties hereto as follows;
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1. That for and in consideration of the sum of One Dollar
($1.00) per year and other good and valuable considerations, to it
in hand paid, the receipt whereof is hereby acknowledged, and in
future consideration of the covenants herein contained on the part
of the Foundation to be kept and performed, the City does hereby
lease, let and demise unto the Foundation the following described
property located in Pinellas County, Florida:
Legal Description
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Commence at the Northeast corner of the Southeast 1/4 of
section 15, Township 29 South, Range 15 East; thence run N 890
15' 59" W., 30.00 feet; thence run S 00 00' 21" E., 50.00
feet, to the point of beginning; thence run N 890 15' 59" W.,
1300.68 feet; thence run S 00 04' 58" W., 1229.58 feet; thence
run S 890 11' 25" E., 666.36 feet; thence run N 0003' 11" E.,
784.67 feet; thence run S 89019' 00" E., 505.40 feet; thence
run N 00 00' 21" W., 375.36 feet; thence run S 890 15' 59" E.,
130.01 feet; thence run N 00 00" 21" W., 70.01 feet to the
P.O.B. together with Lots 2 through 7, Block C, Druid Heights,
as recorded in Plat Book 24, page 64, of the Public Records of
Pinellas County, Florida.
2. The Foundation covenants and agrees through the life of
this Agreement at all times to maintain and operate in good
condition upon the said leased premises an eighteen hole golf
course, which will be available to the general public at
competi.tive fees.
3. The Foundation covenants and agrees that it will not use
the leased premises for any purpose or purposes other than for
charitable and educational purposes and such purposes to include
the maintenance and operation of a golf course and other ancillary
uses; that it will make no unlawful or offensive use of said
premises, and that it will not assign this lease, sub-let any part
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of the leased premises or mortgage, transfer, hypothecate, pledge
or dispose of said lease in any form or manner whatever without the
prior written consent of the city.
4. The Foundation consents and agrees that it will not make
any physical changes to or construct new permanent facilities on
the leased property without first requesting and receiving written
approval from the City.
5. The Foundation agrees to open the golf course to the
public at hours similar to. those established at other public
courses in the Clearwater vicinity.
6. The Foundation agrees to sanction the formation of a
"Glen Oaks Advisory Committee" which will be comprised of Glen Oaks
golfers, a majority of which must be residents of the city of
Clearwater.
7. The Foundation agrees to take into consideration
"Advisory Committee" recommendations relative to the Foundation's
operation of Glen Oaks Golf Course and to allow the "Advisory
'Committee" to recommend a schedule of reasonable golf fees.
8. The Foundation covenants and agrees to make no unlawful,
improper or offensive use of said demised premises nor to permit
its use in any way to become a nuisance to other owners or users of
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property in its area.
9. The Foundation agrees to maintain the leased premises,
including all drainage features, and improvements, and to keep the
same in good repair during the term of this Agreement. The
Foundation agrees that the City may enter upon the property for the
3
purpose of performing drainage work, including the realignment and
widening of stevenson's Creek and its tributaries, provided that
the Foundation is notified of the scope and intent of the
improvements in advance. The Foundation agrees to deliver up the
premises and permanent improvements at the termination of this
Agreement in as good condition as they presently are or shall be at
time of subsequent addition, ordinary use and acts of God excepted.
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10. The Foundation shall bear all costs of operating Glen
Oaks Golf Course as a public facility and shall be responsible for
and promptly pay all costs thereof and all costs of maintenance and
repair throughout the term of this Agreement, including all
utilities. There shall be no expense chargeable to the City. The
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Foundation may retain fees and charges received for the operation
of the golf course.
11. The Foundation agrees that any buildings and other
improvements which are permanently affixed by the Foundation on the
premises herein described shall become the property of the city at
the expiration or termination of this Agreement.
12. The Foundation shall, prior to using said facilities,
obtain at its own expense, purchase and maintain during the term of
this Agreement the insurance coverage set forth in Exhibit A
attached hereto.
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13. The Foundation agrees to pay any Federal, state or local
taxes which may be levied on the leased property, or any
improvements placed thereon, but it is agreed that the uses herein
contemplated serve public and municipal purposes, and the parties
in no way waive any exemptions permitted by law.
4
14. If at any time during the term of this Agreement or any
extension thereof, the Foundation shall default in the performance
of any obligations required hereunder, then the City of Clearwater
shall furnish to Foundation written notice specifying such default
and giving said Foundation thirty (30) days in which to correct
said default or the Agreement shall terminate. If said default is
not corrected within thirty (30) days after date of said notice,
then the city shall have the right to terminate this Agreement and
to immediately take possession of the said property and all
improvements thereon shall become the property of the City.
15. The Foundation, by September 1 of each year during the
tern of this Agreement, shall provide the city a copy of the
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Foundation's annual financial statement including a balance sheet
and income statement relating to the Foundation's operation of Glen
Oaks Golf Course.
16. The City, with reasonable notice to the Foundation, shall
have the right to inspect the leased premises and to review the
Foundation's financial records pertaining to the Foundation's
operation of Glen Oaks Golf Course.
17. In the event that the Glen Oaks Golf Course is not
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returned to the city in as good a condition as it presently is,
ordinary wear and tear and acts of God excepted, then the
Foundation shall be liable to the City for all actual expenditures
(for material and labor, including in-house) incurred by the City
in returning the golf course to its present condition.
The parties agree to designate an impartial person to inspect
the Glen Oaks Golf Course at the time of execution of this
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Agreement. In the event of a dispute regarding this provision, a
person designated by the city shall inspect the golf course at the
time it is returned to the City, and his determination shall be
conclusive and binding on both parties as regards the condition of
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the golf course.
18. The city and the Foundation agree that the term of this
Agreement shall be for a five (5) year period from January 3, 1994,
until January 3, 1999 and that it may be renewed for one (1)
successive five (5) year period with approval of both parties.
19. Any notices provided for hereunder shall be sent by
certified mail, return receipt requested, to the City, c/o City
Manager, P.O. Box 4748, Clearwater, Florida 34618, and to the
Foundation,
c/o William Hayes,
3030 McMullen Booth Road,
Clearwater, FL 34621.
20. The Lessor retains the right to terminate this lease for
any municipal need consistent with the Lessor's charter; in
addition, Lessor may terminate this lease when the state of Florida
or any of its agencies or political subdivisions thereof acquire
the demised property or any portion thereof for a public
improvement.
21. Foundation agrees to operate and conduct the business
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covered by this Agreement in accordance with all applicable
statutes of the state of Florida and the Charter and ordinances of
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th~ City of Clearwater, and agrees at its expense to purchase all
necessary licenses and permits required by the state of Florida and
city of Clearwater, including all sales taxes and other charges
that might be assessed against the said business.
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IN WITNESS WHEREOF, the undersigned parties have set their
hands and seals the day and year first above written.
CITY OF CLEARWATER, FLORIDA
Countersigned:
By
Mayor-commissioner
city Manager
Attest:
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city Clerk
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Approved as to form and
correctness:
City Attorney
CHI CHI RODRIGUEZ YOUTH FOUNDATION, INC.
By
Attest:
Secretary
By
witnesses:
As to Chi Chi Rodriguez Foundation
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EXHIBIT A
Insurance Coverage required:
(1) Property Insurance - (Real property including improvements
or additions)
(a) Form - All Risk Coverage - Coverage shall be no more
restrictive than that afforded by the latest edition
of Insurance Services Office Forms CF0011, CF0013,
CF0420, and CF1210. If available, sink hole insurance
shall be included. If the provisions of Lessee's All
Risk coverage do not exclude sink holes and the same
is verified by the Lessor's insurance consultants, the
Lessee shall be deemed to be in compliance with this
paragraph.
(b) Amount of Insurance - The full insurable value on
replacement cost basis.
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(c) Flood Insurance - When buildings or structures are
located within an identified special flood hazard
area, flood insurance shall be provided for the lessor
of the total insurable value of such buildings or
structures or the maximum of flood insurance coverage
available under the National Flood Program.
(d) The City of Clearwater, as Lessor, shall be named as
an additional insured.
(2)
Boi ler and Machinery Insurance
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If the buildings or
structures include boiler(s), pressure vessel(s), and/or
air conditioning/heating equipment, Lessee shall maintain
comprehensive insurance covering loss on the demised
property including liability for damage to property of
others.
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(a) Repair and Replacement
(b) Amount of Insurance - $1,000,000 per accident
(e) The City of Clearwater, as Lessor, shall be named as an
additional insured.
(3) Comprehensive General Liability
Coverage shall be
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afforded on a form no more restrictive than the latest
edition of the Comprehensive General Liability Policy filed
by the Insurance Services Office and shall included:
(a) Minimum limits of $1,000.00 per occurrence combined
single limits for Bodily Injury Liability, Personal
Injury, and Property Damage Liability.
(b) Premises and operations
(c) Independent contractors
(d) Products and completed operations
(e) Personal injury coverage with employee and contractual
exclusions removed.
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(f) Liquor law liability, if applicable
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(g) The City of Clearwater, as Lessor, shall be named as
an additional insured.
(4) Business Auto Policy - Coverage shall be afforded on a form
no more restrictive than the latest edition of the Business
Auto Policy filed by the Insurance Services Office and
shall include:
(a) Minimum limits of $500,000 per occurrence, combined
single limits for bodily injury liability and property
damage liability.
(b) Coverage on all vehicles (owned, hired, and non-owned)
shall be provided.
(c) The City of Clearwater, as Lessor, shall be named as
an additional insured.
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(5) Worker's Compensation
Coverage shall apply for all
employees for statutory limits in compliance with the
applicable state and Federal Laws. In addition, the policy
must include Employer's Liability with a limit of $500,000
each accident. If the self-insured status of the Lessee is
approved by the state of Florida, the Lessor agrees to
recognize and accept same upon proof of such approval.
B. Other Requirements
(1) Copies of insurance certificates for all insurance
required by the Agreement.
(2) copies of all insurance policies covering insurance
required by Agreement shall be furnished to the city
Clerk of the City of Clearwater prior to use of said
facilities.
(3) Not Less than sixty (60) days notice of cancellation
or restrictive modifications of any insurance policy
providing the coverage required by this Agreement.
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
I G ~lem #
Meeting Date: ~ 13/q "3
SUBJECT: PLAYGROUND EQUIPMENT
RECOMMENDATION/MOTION: AWARD A CONTRACT TO PURCHASE AND INSTALL REPLACEMENT
PLAYGROUND EQUIPMENT FOR VALENCIA PARK, CYPRESS POINT PARK, AND MONTCLAIR
PARK, AT A COST OF $20,076 FROM PARK STRUCTURES, INC., UNDER LEE COUNTY SCHOOL
DISTRICT BID NO. 4835
-X... and that the appropriate officials be authorized to execute same.
BACKGROUND: Several- years ago, the city established a capital improvement
project to replace old, worn-out playground equipment at the City's 27
playgrounds. Continuous inspection and maintenance programs are performed to
assure the safety of the equipment and to determine the timing for
replacement.
For fiscal year 93/94, play equipment at three sites (Valencia, Cypress Point,
and Montclair Parks) has been earmarked for replacement. Existing equipment
at these locations is old and was installed at Valencia Park in 1980, Cypress
Point Park in 1983, and Montclair Park in 1984. The three new play structures
are identical in design, and are geared to preschoolers and early primary
grade children from 6 to 8 years old. The equipment is colorful and offers a
variety of play experiences including sliding, climbing, crawling and
exploring. The new equipment is constructed out of steel and plastic with
stainless steel hardware, and contains a transfer module for disabled
accessibility.
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The proposed play structures are similar in size and design to the piece
existing at the Island Estates Playground. We asked three companies to supply
us with a quotation for a comparable play structure. Park Structures, Inc.,
supplied us with the lowest quotation ($6,692.00) per structure. This price
reflects a 15% equipment and 23% installation discount which is identical to
the Lee County School District Bid No. 4835, which Park Structures has said
they will honor for this contract. (See attached letter) The other q~otes
came from Miracle $7,365 and Gametime $7,141.
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The available balance of $37,630 in code 315-93230, Playground Equipment
Replacement, is sufficient to provide funds for this contract.
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
~
Originating Dept.:
Parks & Recrea
Costs:
$20,076
Total
Commission Action:
Reviewed by:
User Dept.:
Parks & Rc.cr
$20,076
. Current FY
Funding Source:
_ Capt. Imp.
_ Operaling
Other
_ Approved
_ Approved w/conditions
Denied
Continued to :
N/A
Advertised:
Date:
!{
Paper:
_ Not required
Affected parties
Notified
_ Not required
Attachments:
1. Letter from Park str\lctures
2. Diagram of Equipment
Appropriation Code:
None
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P-ARK ::; T F<: UC T U RE S
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P.O. BOX 216ft POMPANO BEACH, FL 33061. TEL: 305/979~3535 FA)(: 305/960-0269
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F~X MEMORANDUM
10-29-93
~I
813/462-6528
NICK HOMZIAK
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CLEARWNI'SR PAR1<S &c Me.
ATTN. MR. LARRY DOWD
PLAYGROUND EQUIPMENT BIp
~
1 PAGES (INCLUDING THIS COVER SHEET)
This is to confi~m our conversation today. The Bid price of $6,692.00
!
below does reflect the t5~ Qquipment and 23t installation discount in the
Lee County School District Bid No 4835 '~warded october 20, 1992 and still
in effect.
1 ea. steel Play Struc~ure per our
drawing ffCLE~1019 REVISED 10/27/93.............$ 5,392.00
Delivery And. Installation by factory crew......$ 1,300.00
.$ 6,692.00
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
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Meeting Date: ~.~
SUBJECT: JOINT USE AGREEMENT BETWEEN PINELLAS COUNTY SCHOOL BOARD ANn THE
CITY OF CLEARWATER
RECOMMENDATION/MOTION: APPROVE RENEWAL OF AGREEMENT BETWEEN THE SCHOOL BOARD
OF PINELLAS COUNTY AND THE CITY OF CLEARWATER PROVIDING FOR THE JOINT t,SE OF
FACILITIES FROM JANUARY I, 1994 TO DECEMBER 31, 1994
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: For many years, the City of Clearwater has used various ~~hool
facilities, such as gymnasiums, to offer recreation programs. On the other
hand, numerous schools have a need to use city facilities, primarily
ballfields and swimming pools.
Cooperation between the city and the School Board has always been excellent
and the usage of each other's facilities is fairly equal. The agre~ment
allows the city and the School Board the flexibility needed to offer citizens
quality educational and recreational opportunities. Also, it enables th~ city
and the School Board to use each other's facilities at no charge, provided the
use conforms to the regular working hours of each party.
The subject agreement runs from January I, 1994 to December 31, 1994. The
School Board is scheduled to review this renewal agreement on December &. In
content, the agreement is almost identical to the 1993 agreement. The only
addition is a new paragraph 5 which requires the City and all its invitees to
abide by all Board policies, including policies which prohibit the consUlliption
of tobacco products and alcoholic beverages on Board property. The only
change to Exhibit A is that the City's use of Countryside High School stadium
has changed from "city-wide track meets and band contest" to "varioustrack
meets and Fun N' Sun activities."
I
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Reviewed by:
Attachments:
Joint Use Agreement
Costs: N /A
Total
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
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Current FY
Funding Source:
_ Capt. Imp.
_ Operating
Other
Originating Dep .:
Parks & Re
Commission Action:
_ Approved
_ Approved w/conditions
Denied
Continued to :
User Dept.:
Parks & Ree
Advertised:
A.< Date:
,- i Paper:
N/A
SUb~mltted b:J / e".
· {(, Ttt.:1J f ( Lc
City nager ( )
_ Not required
Affected parties
_ Notified
_ Not required
Appropriation Code:
None
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A G R E E MEN T
THIS AGREEMENT, made and entered into this
day of .
1993 by and between'the CITY OF CLEARWATER, FLORIDA, a
municipal corporation, hereinafter 'referred to as "city," and the
SCHOOL BOARD OF PINELLAS COUNTY, hereinafter referred to as
"Board. "
WIT N E SSE T H:
WHEREAS, the Board desires to use various <;::ity-owned
facilities for physical education and various other school-
related activities; and
WHEREAS, the city des ires to use various Board-owned
school facilities for recreational and educational programs; and
WHEREAS, the city and Board are each willing to
cooperate in this matter under certain conditions and provisions;
.\
NOW, THEREFORE, in consideration of the covenants
herein contained and other good and valuable consideration, the
Board and city each give the other, license to use their
respective facilities as described in Exhibit "A" .attached hereto
and made part of this agreement, under the following terms and
conditions:
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1. The term of this Agreement shall be for a period of
"
one (1) year commencing on January 1, 1994, and ending on
December 31,
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1994. 'i This Agreement may be extended from year to
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year under the same terms and conditions set forth herein, with
written agreement and approval,by the .Board and City.
2. The Board agrees to make its facilities available
. when the use thereof does not interfere with the regularly
scheduled school programs as outlined in Exhibit "A."
Use of
said facilities shall not be earlier than 8:00 a.m. nor later
,than 11:00 p.m. for outdoor use and not later than 12:00 midnight
for indoor use.
3. The facilities owned by the city may be used by the
Board for physical education and other school-related activities,
when the use thereof does not interfere with any city programs
and conforms with the hours the facilities are normally open to
the public.
If one party desires to use the other party's
facilities at a time other than normally open, that party will be
required to pay the normal rental fee for said usage.
4. Each party agrees to maintain the facili ties and
surrounding area in a clean and sanitary condition after use by
itself or any of its agents or invitees.
5. The City and all its invitees shall abide by all
Board policies, including policy numbers 6Gx52-5.25 and 6Gx52-
~.27, which state that the consumption of tobacco products and/or
alcoholic beverages on Board property, including any outside
areas, is prohibited.
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6. Each party shall provide its own personnel for the
supervision of the programs it conducts.
7. Use of the facilities by private parties or
organizations by business enterprises for profit .
or 1S
prohibited. The Board and City further agree to make no
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unlawful, improper, or offensive use of the facilities and all
rights of a party breaching this paragraph shall be subject to
termination by the other party.
8. Each party agrees that it will save the other
harmless on account of the neg1 igent acts of its employees or
agents or on account of any unsafe condition that may exist as a
result of the negligent operation by its employees or agents of
its facilities in accordance with the provisions of section
768.28 Florida Statutes. Each party agrees to be responsible for
the safety of its own invitees, licensees or participants in its
programs in case of accidental injury, except as provided above.
9. Nei ther the Board nor the city may assign this
Agreement or any of its rights hereunder, nor permit others to
use the facilities or any part thereof without the written
consent of the other party.
The Board and city agree.that each
party and its officers, agents, and servants shall have the right
to enter and inspect the faci 1 i ties and the acti v i ties being
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conducted thereon at reasonable times. This Agreement may be
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cancelled by either the city or Board upon thirty (30) days
advance written notice to the other. party.
10. Additional City or School Board facilities may be
used at appropriate times and places with the written approval of
the Superintendent, City Manager or their respective designees.
This Agreement may then be amended to describe the additional
facilities and uses.
11. In the event of questions arising out of the use
of 'the facilities or otherwise arising under this Agreement, the
questions shall be settled in writing between the.Superintendent
and the city Manager, or th~ specific designee of either for
resolution of such questions.
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IN WITNESS WHEREOF '. the. parties hereto have executed
this Agreement the day and year first written;
Countersigned:
CITY OF CLEARWATER, FLORIDA
.Mayor-Commissioner
City Manager
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By
Approved as to form and
correctness:
Attest:
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City Attorney
City Clerk
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Approved as to Form and
c tness:
THE SCHOOL BOARD OF
PINELLAS COUNTY, FLORIDA
By
Witnesses:
Attest:
Ex-Officio Secreta~y
Date
As to School Board
dt(adOllp)
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AGENDA
DATE
L2
I~- 9~
..,'
ITEM #
-It) G 7-2;
" :i
.-...._-_..~.-............. ....
"
"', ".-
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
I g,
Item #
Meeting Date
SUBJECT: 1992 Sidewalk Replacement contract, Change Order #4
I ~ I (3/93
;.
~~ ~
:.~
~~'
RECOMMENDATION/MOTION: Approve Change Order #4 to the 1992 Sidewalk Replacement
Contract (92-26) to MTM Contractors, Inc., of Pinellas Park, Florida, increasing
the contract amount by $57,830.00 for a new contract total of $277,574.43,
approve an extension of 120 days to the contract time, and approve the transfer
of $54,470.00 from unappropriated retained earnings of the Marina fund into
Capital Improvement Project 93480 (Marina Sidewalk Replacement),
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: The purpose of this change order is to provide contract quantities
for sidewalk replacement at the seawall at the city's Main Marina. The Harbor
Master has determined that concrete, in lieu of wood, is the best and most cost
effective material for the sidewalks at the Marina. This decision was based on
the fact that the cost of pressure treated lumber has greatly increased due to
hurricane "Andrew" and the fact that the construction and installation of wooden
sidewalks would be extremely labor intensive and time consuming. The project
proposes to match the style and character of the sidewalk installations currently
ongoing along Mandalay Ave. including decorative specialty brick. Crews will
provide for utility accommodations and pedestrian access as is being done on
Mandalay Ave. City staff has been very satisfied with the workmanship and
cooperation of MTM Contractors, Inc. in phasing and constructing the same type
of work in the Phase 2 sidewalk replacement along Mandalay Ave. and desires that
MTM also perform the Marina work. The Marina sidewalk is proposed to be replaced
in three phases with the contractor completing installation of the new concrete
and brick surface in each phase before starting sidewalk removal in each
successive phase. An electrical contract for the replacement of some
deteriorated electric lines at the Marina is being recommended under a separate
agenda item. This project at a cost of $54,470.00 proposes 1300 linear feet of
sidewalk be replaced under Capital Improvement Project 93480 (Marina Sidewalk
Replacement). The first quarter, FY1993/94 Budget Review will include a transfer
to provide $54,470 out of the $144,000 of unappropriated retained earnings of the
Marina fund into this capital improvement project to provide funds for this
change order.
..,
.,.
~~
.::;
:;
This Change Order also includes an additional 2000 square feet of six inch
concrete sidewalk across the Florida Power Company ROW North of McCormick Dr. and
on the East side on U.S. 19.
'i;
..
.1
:~
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The available balance of $158,609 as of November 5, 1993, in the Sidewalk
Construction - General Capital Improvement project is sufficient to provide funds
for this change order.
I
Reviewed by: ~ Originating Dept. I Costs: $57,830.00 commission Action
I
I
Public YOrkS/Enr~g j
Legal I (Current FY) $57 ,830.00 Approved
I
Budget ~ I
ser D t. v I Funding Source: Approved
I w/conditions _____
j
Purchasing fA I Capt. Imp.
I Denied
Ri sk r~gmt. NfA Advertised: I Operating
I
I Cont'd to
DIS N/A Date: I Other
ACM N/A Paper: I
I
I Appropriation Code(s) Attachments:
Other N/A Not required N/A I 315-92330-563700-541-000 (A)
submi tted by: (': Affected parties 1. Contract Change Order #4
I
I City M~-!t)j e <--0! notified I 315-93480-563700-575-000 (B)
I I
Not required N/A I
I . I I I
I I I I
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CONTRACT CHANGE ORDER NUMBER: #4
PROJECT: 1992 sidewalk Replacement
CONTRACTOR: NTM contractors, Inc.
6550 - 53rd street North
pinellas Park, FL. 34565
SCOPE OF CHANGE: THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT.
INCREASES:
Item 2 6" Concrete Sidewalk
Item 2 6" Concrete Sidewalk (Marina)
Item 6 - Curb Removal and Replacement
Item 8 - Remove Existing Concrete
Item 9 Specialty Brick Sidewalk
2,000 S.F. @ $1.68 - $ 3,360.00 (A)
18,000 S.F. @ $1.68 - $30,240.00 (B)
800 L.F. @ $6.90 - $ 5,520.00 (B)
18,000 S.F. @ $ .52 - $ 9,360.00 (B)
2,200 S.F. @ $4.25 = $ 9,350.00 (B)
TOTAL INCREASES = $57,830.00
Time Extension of 120 Days
STATEMENT OF CONTRACT AMOUNT
ACCEPTED BY:
Original Contract
Change Order #1
Change Order #2
Previous Total
Change Order #3
Previous Total
Change Order #4 +
New Contract Amount
$197,874.00
$ .30
+ $ 9,069.13
$206,942.83
+ $ 12,801.60
$219,744.43
$ 57,830.00
$277,574.43
MTM CONTRACTORS, INC.
hn W. McVey,
Date: /~~J
Rita Garvey
Mayor-commissioner
P.E.
M.A. Galbraith city Attorney
(Approved as to form and correctness)
ATTEST:
cynthia E. Goudeau, City Clerk
Date:
CITY OF CLEARWATER, in
PINELLAS COUNTY, FLORIDA
CO/i',.tSlDE.JWR
Michael Wright,
city Manager
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
9
Item if
Heeting Date
SUBJECT: PURCHASE OF EIGHT CURBSORT RECYCLING TRUCKS
RECOMMENDATION/MOTION: Award a contract to Sun State International Trucks, Inc.,
Tampa, Florida, for the purchase of eight curbsort recycling trucks at a cost of
$464,020.16, the most responsive bid submitted in a~cordance with the'
specifications, approve the lease purchase through Security Capital Corporation,
~ and that the appropriate officials be authorized to execute same.
",I
BACKGROUND: Thirty-two bids were solicited. Eight suppliers responded and
offered twelve trucks. There were fourteen no responses and ten no bid
,responses. Of the ten no bid responses, three did not ~ffer the product, six
were unable to meet specifications and one schedule would not permit a bid.
'/-
The low bidder was Municipal Sales at $431,552.00, which was $4,058.52 per truck
lower than the recommended supplier - Sun state International Trucks, Inc. The
low bidder arranged a trial demonstration of his product for examination by Fleet
Maintenance and Solid Waste personnel. The demonstration involved a two-year old
vehicle in service in Largo. Examination of that vehicle revealed serious
structural cracks on the four corner posts of the body. A poor quality
modification of the cab for low entry was evident and resulted in limiting driver
visibility. The second lowest bidder, and recommended vendor, provided a sample
truck that had been operated in the field for approximately one year. The
quality of the cab conversion for low entry to include visibility was far
superior. The body was holding up well. No structural cracks or excessive wear
in the body were observed.
We believe that the best interest of the city of Clearwater would be served by
. awarding this contract to the second lowest bidder, Sun State International
Trucks, Inc. of Tampa, Florida.
.
..
These vehicles will be funded through a lease purchase from security Capital
corporation. Lease purchase payments for FY 1993/94 will be approximately
$78,975. Funding for this purchase was included in the proforma statements
approved by the city commission approved on November 15, 1993. The first quarter
budget review will include amendments to establish a recycling fund budget as
approved by the city Commission.
~
Reviewed by:
Legal N/A
Budget ~
Purchasing
Risk Mgmt. N/A
ad girklt ing Dept.
Public W'orb; \r!f!
L.J ';
I
I
I
I
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Usc.' Dept. I
Utilitics/RC_~. cling !
~~?~1.-1J, I
--I
^dvertised: I
I
I
I
I
I
I
Not required ------- I
I
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I
I
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I
I
Costs: $464.020.16
(Current FY)$464.020.16
Commission Action
funding Source:
Approved
Approved
w/conditions
Capt. Imp. X
Oenied
. Operating
Cont'd to
I CIS
I
I
I ACM
I
lather
I S1?:~(-71,/.( /&:.~
I Ci;ty Manager \
I
N/A
Date:
08/20/93
Other
N/A
Paper:
Appropriation Code(s)
Attachments:
N/A
/
,., ""
315-96437-564000-534-000
Bid Tabulation Sheet
fdfected partics
no t if i cd
Not required
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8 New - 17 FOOT ALUMINUM TRUCK MOUNT
PLASTICS COMPACTOR.
5 SIDE DOOR UNIT WITH
BID SPECIFICATIONS:
Intent:
(
city of Clearwater, F'L is seeking to purchase an aluminum body with
compartments to be mounted to a low profile chassis. The unit will be
used in a recycling program involving curbside collection of recyclable
materials. The specifications for the complete unit may not mention
standard features, but these features must be included if they are part
of the regular product and/or are required to make a finished and ready-
to-work product.
Inside
Heiqht:
Specifications are to be met or exceeded.
Detailed Minimum specifications
Specifications:
Exceptions: The bidder must list any exceptions (major or
specif ications. The bidder must prove If an equal" in
literature. This information must be in the bid package
supplied at a later date.
minor) to the
writing with
and cannot be
General Specifications
Bidder's Reply
General:
The compartmentalized body shall be
designed for use in a curbside recycling
program. The unit shall be of aluminum
construction. The unit must be designed
to dump commodity from the rear of the
17' body and discharge from the side of
the compactor.
Make:
Specify.
Model:
Specify.
.
0'
capacity:
Minimum 25.5 cubic yards from 17' truck
body.
capacity:
Minimum 20 cubic yards from compactor.
Overall
Length:
Not to exceed il'O".
Overall
width:
Not to exceed 96".
Overall
Heiqht:
74" above chassis frame height.
Not to be less than 68".
Inside
Width:
91.5".
1
a New - ~ 7 FOOT ALUMINUM. TRUCK MOUNT
PLASTICS COMPACTOR.
5 BIDE DOOR UNIT WITH
General specifications
Bidder's Reply
Power unit - Shall include:
A. Hydraulic pump to be driven off a Hot Shift PTO
unit.
B. Reservoir - to match hoist.
c. In cab lever controls.
commingler Elevated Hard Top:
Elevated commingler hard top to be construction of
)11 x 1-1/2: x 1/8" aluminum box tubing framed at a
450 angle mig welded to each vertical extruded
sidepost. Crosstubes to be 1-1/2Ii x 1-1/2" x 1/8"
mig welded to three (3) 1-1/2" x 1-1/211 X 1/811 roof
supports running from front to rear.
Roof formed of .10011 aluminum skin covering the
understructure. One flip-up lid per side per
compartment.
Bin lids to be constructed of .100" aluminum
reinforced by a horizontal formed stiffener. A
.100" aluminum side gusset shall be used to reinforce
lid and provide gas shock .attachment support.
A pUll-down cable of looped, twisted wire rope shall
be attached as to lower the door from its full open
position. Elevated hard top extended 20" above top of
post. An amber flashing beacon is to be mounted on
top of rear body portion (center).
other Things to consider:
side Steps: 9-1/2" fold-down style, self-draining, slip
resistant, open diamond pattern, pregalvanized
deckspan. Conforms to Federal Specification RR-G-1602,
omit in tire and fuel tank area.
Tailgate:
Shall be manually operated~and have safety .latch.
-2-
a New - ~ 7 FOOT ALUMINUM TRUCK MOUNT
PLASTICS COMPACTOR.
5 SIDE DOOR UNIT WITH
CAB AND CHASSIS SPECIFICATIONS:
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Electrical Systems:
Electrical system 12-volt, standard
equipment. Warning indicator light & buzzer;
low engine oil pressure/high water
temperature.
standard equipment, 4X2 with a selected 236"
wheelbase, 97" afterframe, and 168" cab-.'
to-axle length. The rear axle will be a
single speed with a gear ratio of 4.44.
General:
General Specifications
Bidder's Reply
Make:
Specify.
Specify.
Model:
Right-hand stand-up cab modifications.
Low entry cab design.
Frames:
Two Hook (2) front, frame mounted frame
rails high strength low alloy steel
(50,000 psi yield) 9.125" x 3.062" x 0.312
206, 218, 236 WB front bumper steel, full
width, aerodynamic (0.142).
Front Axles:
Front axle, I-bearn-type 8,000 lb.
capacity.
Brakes:
Air brake system dual system for straight
truck applications, less anti-skid.
Front brakes, air cam 15 x 3.5 includes
12 sq. in. chambers.
Rear brakes, air cam 16.5 x 7, with 30
anchorlok spring actuated parking brake
ch--ambers .
Air dryer includes heater, (Bendix AD-4)
standard location.
Air compressor 12.5 dfm (Bendix 501).
Automatic slack adjuster front & rear.
Exhaust Systems:
Exhaust system single, horizontal muffler
and vertical tailpipe, aluminized steel
includes guard, cab mounted right side.
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8 New - 17 FOOT ALUMINUM TRUCK MOUNT
PLASTICS COMPACTOR.
5 SIDE DOOR UNIT WITH
General Specifications
Bidder's Reply
Radio accommodation package; less radio,
includes: Wiring, antennae, multiple
dual con~ speakers.
Power source - two post terminal block.
Alternator 12-volt, 100 amp capacity
(Deleo 27-81).
Battery system - Maintenance free, two (2)
12-vplt 1900 CCA total (Fleetrite).
Front End:
Front end fiberglass, tilting.
Speedometer, Tools, Misc.:
Paint type base coast/clear coat, 1-2 tone.
Color - white (no paint on aluminum).
Engines:
Air restriction gauge (Filter Minder) dash
mounted.
Engine block heater 120 volt/1000 watt
(Phillips) .
Diesel engine 50 state 170 hp @2700 RPM,
400 ft-lbs.
Torque @1700 RPM (International DT-360).
Fan drive viscous (Eaton #610) .
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Transmission: Transmission, automatic 4-speedi includes:
PTO gear, Quadco control, transmission oil
filter (Allison AT-545) .
Rear Axle. Suspensions:
Rear suspension, air, single 17,500 lb.
capacity. Includes: dump control with air
brakes 5.1 ride height.
Fuel Tanks: Fuel tank rectangular, steel, 50 U.S. gal.,
41 Imp. Gal., 189 L capacity CRT), includes
center step.
Cabs, Cowls, Bodies:
Cab conventional, steel.
Window tinted, all windows.
Mirrors two (2) rectangular, West-
Coast-type, 16 x 7 size with l02 wide
spacing, painted head and painted steel
brackets.
Gauge cluster English with English
electronic speedometer and tachometer for
air brake chassis.
Gauge, oil temperature for automatic
transmission.
-4-
8 New - 17 FOOT ALUMINUM TRUCK MOUNT
PLASTICS COMPACTOR.
5 SIDE DOOR UNIT WITH
General S?ecifications:
Bidder's Reply
Driver seat mechanical suspension, low
back, beige sewn vinyl, isolated and with
adjustable lumbar support, with 1.5 travel
restriction (Dura-Form Roadmaster) .
Mirror, convex: two (2) stainless steel 6"
diameter, mounted below primary mirrors.
Cab interior trim economy.
Wheels, Misc.
,1#
Optlons:
Wheel seals,
bearings.
sternco.
front oil lubricated wheel
Tires:
2 255/70R22.5-H 571 Unisteel G159
(Goodyear) .
4 255/70R22.5-H 571 Unisteel G159
(Goodyear) .
Wheels:
Front wheels, disc 22.5 painted steel,
10-stud (11.25 BC), 7.5 DC.rims with
steel hubs.
Dual rear wheels, disc 22.5 painted steel,
10-stud (11.25 BC) 7.50 DC rims with steel
hubs.
Plastics
Compactor:
Dual Side Loading.
Compaction Chamber
Swept Volume:
Receiving container
Cycle Time @4 GPM.
capacity: 0.23 cu.yds.
0.31 cu.yds.
Capacity:1.10 cu.yds.
25 seconds.
1
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Ram Penetration:
Ram Stroke:
Ram Face Dimensions:
Ram Face Pressure @1600 psi:
Ram Face Pressure @2200 psi:
Packing Force @1600 psi:
Packing Force @2200 psi:
System Rated Pressure:
10".
29".
15"Hx32"W.
47 psi.
64 psi.
22,600 lbs.
31,100 lbs.
3,060 psi.
Cylinders (Compaction):
Two (2) 3" Bore,
2" Rod.
3" Bore;. 1..25"
Rod.
Cylinders (Door Release):
Overall Height:
Overall Length:
Overall Width:
Total Weight:
68".
95.75".
36.25".
1700 lbs.
-5-
8 New - 17 FOOT ALUMINUM TRUCK MOUNT
PLASTICS COMPACTOR.
5 S IDE DOOR UNIT WITH
General Specifications:
Bidder's Replv
Minimum Pump capacity at
Engine Idle:
Loading Height (Side 1):
Loading Height (Side 2) :
4 GPM.
35"+chassis.
48"+chassis.
Nominal Number of 1 gal.
Milk Jugs:
Uncompacted Volume:
\J.
1500-2000.
11-15 eu.yd.
Hydraulic controls: 2 position spool "in"
and "out" detent with spring return to
neutral.
Hydraulic door lock operates 1n sequence
with lift cradle.
Function:
The equ~pment shall be a plastic container densifier
which shall be mounted to side-dump recycling
vehicle.
~
The purpose of the compactor shall be to reduce the
volume of plastic containers which would otherwise
occupy a significant amount of space on the
recycling vehicle.
The plastic containers shall be held in a compacted
state until discharged at the depot or recycling
center for further processing.
Standards:
Manufacturer's Qualifications:
Manufacturer shall have a servicing and replacement
parts system which shall be maintained fully
operational for at least three(3) years after
delivery of this equipment.
Manufacturer shall have had at least three (3) year's
experience in the manufacttirer of similar compaction
equipment.
Ratinq Standards:
,The equipment shall have certified ratings in confor-
mance with the rating standards of the National Solid
Wastes Management Association, NSWMA, equal to those
specified below.
-6-
. .
8 New - ~ 7 FOOT ALUMINUM TRUCK MOUNT
PLASTICS COMPACTOR.
5 S IDE DOOR UNIT WITH
General Specifications:
Bidder's Reply
Warranty:
The equipment shall carry a 12 month's parts and"
labor Wurrdnty. statement must be included with
Bid.
COMPACTOR:
specify Make ~ Model.
Description:
The compactor shall be of integral design, with
the compaction chamber and receiving compartment
contained in the same body.
The compactor ram shall move in a horizontal
direction with a stroke of not less than 29", and
shall penetrate the receiving container by not less
than 10 II .
The front of the receiving container shall be
fitted with retaining devices to prevent the fall
back of material into the compaction chamber.
The front fact of the ram shall not be more than
21" from the front of the compactor proper.
The compactor shall be designed to facilitate
loading from both sides of the vehicle.
The rear discharge door shall be top hinged to
prevent damage to the sides of the recycling
vehicle; and shall be secured during the compaction
operation by a hydraulic locking device.
Operation:
When the compaction chamber is full, the ram shall
be activated by a hydraulic lever located on the
right-hand side of the compactor. The ram shall
move forward and compact the material into the
receiving container.
At the completion of the forward stroke, the
operating lever shall automatically return to the
neutral position.
The top hinged discharge door shall be secured at
the base by an angle locking device. Sequence
valving shall ensure that the lock if opened after
the compartment is in the tilted position.
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8 New - 17 FOOT ALUMINUH TRUCK MOUNT
PLASTICS COMPACTOR.
5 SIDE DOOR UNIT WITH
General specifications:
Bidder's Reply
Performance:
The compaction chamber" shall be of such capacity"
that a volume equivalent to at least 30 HOPE
milk- jugs shall be displaced with each stroke of
the ram.
The ram cycle time shall not exceed 25 seconds
@4 GPM.
If
The storage hopper shall be capable of holding not
less than 100 HPOE milk jugs.
The receiving container shall have a 1.1 cu.yd.
capacity capable of storing at least 2000 HOPE milk
jugs (15 cu.yds.). The compactor shall be capable
of developing 42,400 lbs. of force with a ram face
pressure of 83 psi.
Installation:
The compactor shall be installed to the "Curb
Sorter" hoist cradle normally occupied by a 3.9 cu.yd.
standard compartment.
Installation should be performed at the factory,
or by an authorized representative!?! K~hn
Hal1uia(;t;urin~
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If the tipping hoise is not required, then a
compactor of larger capacity may be installed
across the chassis of the vehicle. No welding or
drilling of holes is permitted without the written
permission of the vehicle manufacturer.
Power Connection:
Express knowledge of the vehicle hydraulic power
system is required prior to connection.
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The vehicle pump shall have a minimum capacity of
4 GPM at idle; 1800 psi working pressure, and 15
gallon oil reservoir. -
DELIVERY:
Time is of the essence. Delivery date will be a
determining factor on recommendation of award.
state delivery time.
-8-
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a New - 17 FOOT ALUMINUM TRUCK MOUNT
PLASTICS COMPACTOR.
5 S IDE DOOR UNIT WITH
General specifications:
Bidder's Reply
Manuals:
2 copies parts.
2 copies service.
2 copies all tech. service & update
bulletins.
2 copies hydraulic and wiring diagrams.
Documents:
30 day tags.
Certificate of origin.
\I.
Application for title.
Invoice.
Documents must accompany vehicle when delivered to Motor Pool.
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The city of Clearwater will withhold $500.00 from payment of invoice until
all manuals have been delivered.
Training: The dealer and/or factory shall provide a mechanic training
instructor for a training session at the city Garage. .This train ing shall
orient City mechanics on what to expect and how to handle new equipment
and mechanical procedures regarding the new unit.
Conditioning:
a. In addition to equipment specif ied, vehicle shall be equipped with
all standard equipment as specified by manufacture}: for this
model.
b. The successful bidder shall be responsible for delivering
equipment that is properly serviced, clean. and in first-class
operating condition. Predeli very service shall include the
following:
1
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,
4.
5.
6.
Complete lubrication.
Check all fluid levels to assure proper fill.
Inflate tires to proper pressure.
Adjustment of engine to proper operating condition.
Check to assure proper operation of all accessories, gauges,
lights and mechanical features.
Cleaning of vehicLe, if necessary, and removal of. all
unnecessary tags, stickers, papers, etc~
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c. A warranty statement will be included with the
bid package.
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d. Unit to come with a complete set of additional
filters to perform the first P.M. service.
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e. Bid must include the latest product brochure
for model bid.
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8 New
1. 7 FOOT ALUMINUM TRUCK MOUNT - 5 SIDE DOOR UNIT WITH
PLASTICS COMPACTOR.
General Specifications: Bidder's Reply
f. unit to be equipped with all standard equipment .!
for this model.
g. Demo - A demo of the exact unit bid may be
required. This demo will be decided by bidder,
Solid Waste and Fleet Maintenance. If demo is not
in Clearwater, bidder will pay all expenses.
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RECYLTRK.WP3
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RECYCLING TRUCKS
RESPONSES:
G-S Products
Somerset, Pennsylvania
Municipal Sales
Tampa, Florida
Solid Waste & Rec.
Jacksonville, Florida
Sun State IntI Trucks
ALTERNATE BID
Tampa, Florida
Sun State IntI Trucks
Tampa, Florida
Eager Beaver Recycl.
Lake Wales, Florida
Transtat Equipment
Orlando, Florida
Transtat Equipment
ALTERNATE #1
Orlando, Florida
Transtat Equipment
ALTERNATE #2
Orlando, Florida
Transtat Equipment
ALTERNATE :lt3
Orlando, Florida
Miller Ford Truck
Mt. Holly, New Jersey
M & M Equipment Sales
Sunrise, Florida
"
NO BID RESPONSES:
Rogers Mfg. Co. Inc.
Nashville, Tennessee
Dempster, Inc.
Toccoa, Georgia
Ray Pace's Waste Equipment
Jacksonville, Florida
BID 163-93
TOTAL: $486,536.00
TOTAL: $431,552.00
TOTAL: $602,672.00
TOTAL: $506,168.24
TOTAL: $464,020.16
TOTAL: $503,33?00
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TOTAL: $526,056.00
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TOTAL: $520,628.00
TOTAL: $488,776.00
TOTAL: $558,316.00
TOTAL: $498,328.00
TOTAL: $5181448.00
Schedule will not permit
Unable to meet specs.
Unable to meet specs.
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Metro Tech Equipment Corp.
Sarasota, Florida
Jim Hardee Equipment Co.
Tampa, Florida
Container Systems & Equipment
Daytona Beach, Florida
Petersen Lightning Cycler
Lake Wales, Florida
Action Fabrication & Truck Equip.
Tampa, Florida
Galbreath, Inc.
Winamac, Indiana
Trucks & Parts of Tampa, Inc.
Tampa, Florida
NO RESPONSE:
Lodal Inc.
Kingston, Michigan
Kann Manufacturing Corp.
Guttenbert, Iowa
Leach Co.
Oshkosh, Wisconsin
Hardee Mfg. Co. Inc.
Plant City, Florida
Fontaine Truck Equipment
Clearwater, Florida
Karl Flammer Ford
Tarpon Springs, Florida
Carlise Ford
St. Petersburg, Florida
Palm Peterbilt GMC Trucks
Ft. Lauderdale, Florida
MTA Equipment Corp.
Amelia Island, Florida
Prestige Ford
Eustis, Florida
American Rolloff
Trenton, New Jersey
Unable to meet specs.
Unable to meet specs.
Unable to meet specs.
Unable to meet specs.
Do not offer product
Do not offer product
Do not offer product
Do not offer product
Insufficient time
Do not offer product
Schedule will not permit
Schedule will not permit
Insufficient time
Insufficient time
Schedule will not permit
Unable to contact
Schedule will not permit
Insufficient time
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Sun State International
Trucks Inc.
6020 Adamo Dr
TampaFL33619 R EellVED
(813)621,-1331
NOV 3 0 1993
ClfY CURIC OIPT,
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!Nn!UU!!!!NAL ~
November 24,1993
Mr. George McKibben,
Purchasing Manager
City of Clearwater
P.o. Box 4748
Clearwater, Fl. 34618-4748
Please be advisedthat we at Sun State International
RE: Bid 163-93
Dear Mr. McKibben,
Trucks, Inc. will extend the time frame for awarding
this bid until December 15,1993.
dJtty!
H. Grady ilton
Fleet Ac ount
Executive
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
dO,
Meeting Date
SUBJECT:
/d..fr3/13
PURCHASE OF RECYCLING CONTAINERS
RECOMMENDATION/MOTION: Award a contract to Piper Industries of Garland, Texas,
for the purchase of 28,000 yellow 18-gallon plastic curbside recycling containers
at a cost of $82,040.00, which is the lowest, most responsible bid submitted in
accordance with the specifications,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: Twenty-five bids were solicited. Four bids were received. There
were seven no response and fourteen no bid response. Piper Industries was the
lowest bid.
On November 15, 1993, the Clearwater city commission awarded a contract for a
citywide residential curbside and mUlti-family recycling program to the Solid
Waste Division. The program includes the provision of one yellow 18-gallon
plastic recycling container to each of approximately 26,500 single-family
residences in the city. These recycling containers will be stamped on both sides
with the city recycling logo, be manufactured of yellow HDPE with a minimum of
30% recycled content, and contain ultraviolet stabilizer to protect both material
and color from breakdown due to sunlight. They are warrantied for five (5) years
for material and workmanship. The remaining 1,500 containers will be stored for
use as replacements and extra containers for residents on request (replacement
bins at no charge and extra containers at cost plus $1.00 handling charge). The
recycling program also plans to find and purchase one hundred (100) containers
with protective lids, for use where applicable and for testing as to workability
and acceptability.
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The unused balance of approximately $144,278 in the FY 1992/93 State Recycling
Grant included in the Recycling Program capital improved project is sufficient
to fund this purchase.
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11 Ori 9i nati ng Dept.
I' Publ i c Yorks
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II
II
II
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~ Advertised:
i Date:
s
j Paper:
I Other N/A , ,I Not requi red X
I submit~d ~)y;, { ., I Affected part1' es
I A~(/~ . '/ ( ;;/. I notified X
I - . - J r...,(CZ/' I
I Ci Y a ager I Not required
I I
,ecycOOl.agn .
Revi ewed by:
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User Dept _ I
Recyc ling r;{, 'YI' .1>, !
Costs: $82.040.00
(Current FY) $82.040.00
commission Action
Legal N/A
Budget ~
Purchasing '~1------
Risk Mgmt. N/A
Funding Source:
Approved
Approved
w/conditions _____
Capt. Imp. X
Oeni ed
Operating
Cont1d to
CIS
N/A
Other
X
ACM
~/A
Appropriation Code(s)
Attachments:
315-96433-564000-534-000
Bid Tabulation and Summary for
Bid #162-93
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CITY OF CLEARWATER'S BID SPECIFICATIONS
CURBSIDE RECYCLING CONTAINER
CAPACTIY:
18 GALLON
Exterior
width 16-1/2"
length 26-5/32"
height 13-5/8"
DIMENSIONS:
Wall thickness
Bottom thickness
100 mil
11 0 mil
DRAINAGE:
Recessed drainage system (holes on bottom).
MA TERIAL:
Manufactured with HDPE with a minimum of 30% recycled content.
COLOR:
Yellow, containing ultraviolet stablizer to protect both material and
color from breakdown due to sunlight.
HOT STAMP:
City logo (supplied) two sides.
SHIPPING:
FOB Clearwater.
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WARRANTY:
5 Years material and workmanship.
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CURBSIDE RECYCLING CONTAINERS
BID 162-93
RESPONSES:
Jim Hardee Equipment Co.
Tampa, Florida
Piper Industries
Garland, Texas
TO~AL: $99,680.00
TOTAL: $82,040.00
Lewisystems
Watertown, Wisconsin
TOTAL: $107,800.00
Rehrig Pacific Company
Lawrenceville, Georgia
TOTAL: $83,160.00
NO BID RESPONSES:
Container Systems & Equipment
Daytona Beach, Florida
No reason given
Do not offer product
Do not offer product
Do not offer product
Do not offer product
Do not offer product
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Do not offer product
Do.not offer product
'.
Co. Do not offer product
Unijax Sloan
Tampa, Florida
MTA Equipment
Amelia Island, Florida
Craft Equipment Company
Tampa, Florida
Rotocast Plastic Products
Brownwood, Texas
Toter Incorporated
Statesville, North Carolina
Adapto Storage Products
Hialeah, Florida
Brettel Equipment
Safety Harbor, Florida
RMI-F
Bartow, Florida
Roto Industries, Inc.
Anaheim, California
Do not offer product
~
Municipal Sales & Leasing, Inc.
Tampa, Florida
Do not offer product
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Buckhorn
Milford, Ohio
Unable to meet specs.
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Lexon, Inc.
Tampa, Florida
Unable to meet specs.
Schaefer Systems IntI., Inc.
Charlotte, North Carolina
Unable to meet specs.
"
Rudy's Rentals & Sales
St. Petersburg, Florida
Schedule will not permit
LATE NO BID RESPONSES:
Ray Pace's Waste Equipment
Jacksonville, Florida
Bidding through mfg.
Environmental Techniques, Inc.
Longwood, Florida
Unable to meet specs.
Butler Paper
Tampa, Florida
Insufficient time
NO RESPONSE:
EZ Supply
Tallevast, Florida
Unable to meet specs.
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A G R E E MEN T
(J.ft 3/13
~ I ~
THIS AGREEMENT, made and entered into this day of
, 19 , by and between Rodney A. Warner and
Marcia A. Warner, bis wife of 1736 Lucas Drive, Clearwater, Florida
34619, hereinafter referred to as "Owner," and the C:ITY OF CLEARWATER,
FLORIDA, a municipal corporation, hereinafter referred to as "city;"
W :I T N E SSE T H :
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WHEREAS, the Owner presently owns the real property described
herein, and has requested that the city install a sanitary sewer line
and facility to make sanitary sewer service available to serve the
property and that the Owner be permitted to tap into the sanitary sewer
line upon installation; and
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WHEREAS, the Owner is agreeable to have the city of Clearwater
complete said special improvement and upon completion thereof to have
the city immediately file a lien against the property in the amount of
their pro rata share of the cost of installation of the sanitary sewer
line and facility; and
WHEREAS, the city is willing to install the sanitary sewer line
and facility to serve the property under certain conditions;
NOW, THEREFORE, in consideration of the foregoing premises and
other good and valuable considerations, the parties hereto agree as
follows:
1~ The Owner agrees that the city may immediately commence and
complete the installation of a sanitary sewer line and facility to
serve the real property owned by them, legally described as follows:
Lot 10, Block~, virginia Grove Terrace,
3rd Addition according to the map or plat
thereof as recorded in Plat Book 37, page
74 , Public Records of Pinellas County,
Florida.
Known as: 1736 Lucas Drive
Clearwater, Florida 34619
and that upon completion of said work that the city may immediately
file a lien against the real property in the amount of $935.90 which
is the Owner's pro rata share of the installation of the sanitary sewer
line and facility. Said lien shall provide that it may be paid in ten
equal annual payments in the office of the city Clerk with interest at
the rate of 8% per annum from the date of the lien until paid and in
case of default in the payment of said minimum annual payments,
together with the interest thereon, that the City may take immediate
steps to enforce said lien by foreclosure or other proceedings. Said
lien shall also provide that if the city is required to enforce the
collection thereof by foreclosure or other proceedings, that the Owner
shall be responsible for the payment of legal fees and all costs of
said proceedings.
2. The Owner by this Agreement specifically grants unto the cit~/.
of Clearwater a lien in the amount set forth in Paragraph 1 above,
which is the Owner's pro rata share for the installation of the
sanitary sewer line and facility against the above described real
property and waives all requirements for and entitlement to the conduct
of and notice of any public hearing by the city of Clearwater for a
special improvement assessment against their property for the
installation of said sanitary sewer line and facility. The Owner
further agrees upon the request of the City to execute all additional
instruments, if any, which may be required to formally grant unto the
City a lien against their described real property.
3. The city agrees to permit the Owner upon the completion of
said installation to connect to the sanitary sewer line under the same
conditions as other owners are permitted to do so.
4. This agreement shall be binding upon the heirs, administra-
tors, personal representatives, successors and assigns of the parties
hereto and a copy thereof may be immediately recorded in the Public
Records of Pinellas County, Florida, by the City so as to serve as
notice thereof to all other persons.
IN WITNESS WHEREOF, the parties hereto have caused these presents
to be executed on the date first above written.
~~ ~
WITNESS
~
~?' t#<<.,.-, _--,
~ey A. Warner
1736 Lucas Drive
Clearwater, Florida 34619
b~.JALl;::) b ME. L/,J E
Witness Printed Signature
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. WITNESS /
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ML;0;P. # f/C,&"L-'t;:;T!.
Witness Printed Signature
1f1~O,r~
Marcia A. Wa'rner
1736 Lucas Drive
Clearwater, Florida 34619
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STATE OF FLORIDA
COUNTY OF PINELLAS
AAThe ~regOin~nstrument was acknowledged before me this I~
of {)1)f/p[ A' 19 by Rodnev A. Warner and Marc ia A. Warner ,
WIFE, w:qo- is personally known to me or who
produced tU C:l:;'~,~,.~/,-(;3/ as identification and who ( ) did (
not take an oath.
{;J lts-fo". BI-SV-iQ:.l-- \
day
HIS
has
)did
aking acknowledgment
No'rAUY PtJnLIC. STA'\'F. OI-'IL~~mt~
~~~~~~~~s~g.~\~~~U~~~ uJ~ER\vR1TEd ;TERRV ANN WONG
Type/print/stamp name of ncknowledger
Title or rank, and Serial No., if any
Countersigned:
CITY OF CLEARWATER, FLORID~ I ,
By:
Rita Garvey
Mayor-Commissioner
Michael J. Wright
city Manager
ATTEST:
Approved as to form
and correctness:
Cynthia E. Goudeau
City Clerk
M.A. Galbraith, Jr.
City Attorney
Page 3 of Agreement between the CITY OF CLEARWATER, FLORIDA, and
Rodney A. Warner and Marcia A. Warner, HIS WIFE bearing the date of
, 1993 regarding sanitary sewer for Lot 10, Block
~, Virqinia Grove Terrace 3rd Addition (subdivision).
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Rita Garvey, the
Mayor-Commissioner of the City of Clearwater, Florida, to me well known
to be the person who executed the foregoing instrument and acknowledged
the execution thereof to be her free act and deed for the use and
purposes herein set forth.
WITNESS my hand and official seal this
day of
,
19
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Notary Public
Print/Type Name:
My Commission Expires:
(include Commission No.
STATE OF FLORIDA
COUNTY OF PINELLAS
)
)
BEFORE ME, the undersigned, personally appeared Michael J. Wright,
the City Manager of the city of Clearwater, Florida, to me well known
to be the person who executed the foregoing instrument and acknowledged
the execution thereof to be his free act and deed for the use and
purposes herein set forth.
WITNESS my hand and official seal this
day of
,
19
.
Notary Public
Print/type name:
My COlnmission Expires:
(include Commission No.
Clearwater City Commi'ision
Agenda Cover Memorandum
(~ ~ ' Item #
Meeting Date:
I ~ ) talCr 3
SUBJECT: JANUARY 11, 1994 SPECIAL ELECTION CANVASSING BOARD
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RECOMMENDATION/MOTION: The Commission appoint one of its members to represent the
Commission as the Canvassing Board.
o and that the appropriate officials be authorized to execute same.
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BACKGROUND: Section 101.5612 Florida Statute provides for the testing of the tabulating
equipment to ascertain if the equipment will correctly count the votes cast. It further provides that
the Canvassing Board shall convene at this time or the Board may appoint one of its members to
represent it. The test is open to the press, and public.
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The test is conducted by processing a pre-audited group of ballots so punched as to record a pre-
determined number of valid votes for each question. The test is repeated on election day before the
start of the count of the ballots and again immediately after the completion of the count of the
ballots.
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The test will be conducted at the Supervisor of Elections Office located at the Pinellas County
Courthouse, 315 Court Street, Clearwater.
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The times and dates set for the tests are:
Tuesday, January 4, 1994 - 300 p.m.
Tuesday, January 11, 1994 - 3:00 p.m.
TuesdaYI January 11, 1994 - After completion of the official tabulation of ballots.
canv855,8gn
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Reviewed by:
Legal N/A
Budget N/A .
Purchasing N/A
Risk Mgmt. N/A
CIS N/A
ACM N/A
Other N/A
Originating DL1lt: _ ,
City Clcr,k .(!;,~)
'--.-_.,.~
Costs: S n/n
Total
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
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User Dc.'Pt:
$
Current Fiscal Yr.
SWlli tt by: () I /) ..
1'\.t(( Ct.'\ ,).h c ( .
City Manager-
Advert ised:
Date:
Pnper:
~ Not Requi red
Affected Parties
o Notified
~ Not Requi red
FLWlding Source:
o Capital Imp.
o Operat i ng
o Other
A ttachmcnts:
~ None
Appropr i at i on Cock>:
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
~,3
Item #
Meeting Date:
C\.
I c'1.,) 13 /93
, .
Subject:
SAMP ? A Y PLAN
Recommendation/Motion:
Approve a new SAMP Pay Plan Range Schedule effective as of October I, 1993.
IX] and that the appropriate officials be authorized to execute same.
BACKGROUND:
The SAM? (Supervisory, Administrative. Managerial and Professional) Pay Plan is a pay pI an
which covers all "non-union eligible" employees and was established by City Commission approv-
al in 1987. Job classes within the Plan include classes such as Staff Assistant III which are defined
as confidential under the State of Florida collecti ve bargaining statute through high level
managerial classes such as Department Directors and the Deputy and Assistant City Managers.
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In October, 1992 it was the consensus of the City Commission that Human Resources should conduct
a comprehensive survey for the SAMP Pay Plan for Fiscal Year 1993-94. That survey has bee n
completed and a review of the data indicated a fairly large number of changes would be in order.
At the same time, it was the direction of management that a new rate schedule format would be
appropriate. The existing SAMP Plan ranges are variable in the percentage differences be twe en
ranges and between the minimum and maximum rates within the ranges. As a result, a recommen-
dation was formulated by Human Resources representati ves that a new thirteen (13) range pay
schedule be adopted to replace the curren t six teen (16) range pay schedule. The proposed new
range format provides that each successive pay range is ten percent greater than the pre c e din g
range and each range has 55% spread between the minimum and maximum rate. Proposed
allocations of SAMP job classes have also been developed.
Subsequent to the development of the proposed range format and class allocations the prop 0 s a I
was reviewed wi th representati ves of the Cit.y Manager's Department and then was pre s en te d
individually to Department Directors for input. Thereafter, notice was provided to all SAMP
employees as to the specific class allocation proposals. An opportunity was provided for individual
written input from each SAMP employee as to the issue of internal consistency among the dass
allocation proposal, such input to be submitted thruugh their represen tati ve department D i rec to r
who were asked to provide their perspective as to the employee's view, Actual dollar rates were
not provided to insure that the focus was on the class level relationships and not the actual pay
rates. That employee input has been reviewed by a Committee which consisted of the Assistant
Reviewed by:
Originating Dept:
Human Resources
Costs: Estimated
$ 4, 500. on
Commission Action:
Legal ..lliA
Budget Nl.A
Purchasing ML8_
Risk Mgmt. liLA_
CIS lii.A
AC M AJ-::~
Other JilA
User Dept.:
various
N/A
Current FY
o Approved
o Approved w/conditions
D Denied
D Continued to:
SUbmit-fed~' ,.by:_
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'~I)ccl~t~ ))Ci C~..J
ait tMana er>
Advertised: N / A
Date:
Paper:
~ Not required
Affected parties
o Notified
IRJ Not required
Funding Source:
o Capt. Imp.
[Xl Operating
o Other
Attachments:
SAMP Pay Schedule
Appropriation Code:
various
D None
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Page 2
SAMP Pay Plan Agenda Item
November 18, 1993
City Manager and four Department Directors. A final product was submitted to the
City Manager who has concurred in the proposed range format and class allocations.
The proposed plan was pri marily based on analysis of the labor market survey data,
however, the Review Committee looked at internal equity relationships.
The proposed pay range format, the minimum and maximimum rate for each range.
and class allocations to ranges is attached. (Also noted are the range assignments 0 f
the current SAMP Pay Schedule).
Costs: The cost of implementing the new SAMP schedule will approximate $4500. This
represents the annualized amount to bring seven (7) employees, whose current rates
fall below the minimum of the range to which their job class is assigned to that
mtnlmum. No other SAMP employees will receive increases as a result of the changes
in this SAMP Pay Plan Schedule.
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Administrative Support Manager I
Assistant to City Manager/Office
Buyer
Engineer I
Human Resources Specialist
H
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Proposed Range Assignments for new SAMP
Pay Schedule Format 11/16/93
as amended by Review Committee 11/23/93
Thirteen (13) Step Plan. Each minimum is 10% above the previous minimum.
Maximum of each range is 55% above the minimum of the range.
Range Minimum and Maximum
Previous SAMP
Range
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.$18.700
$28.985
Confidential Clerk Receptionist
A
.2.. $20,570 $31.884
Legal Staff Assistant
Payroll Clerk
Staff Assistant III
o
D
D
.3.- $22.627 $35.072
Human Resources Technician
Insurance Technician
Paralegal
Senior Staff Asst.
Senior Legal Staff Assistant
E
E
E
E
E
~ ,$24.890 $38.580
Budget Analyst G
Code Analyst G
Computer Training & Support Specialist G
Documents & Records Supervisor F
Industrial Nurse F
Nature Park Supervisor G
Librarian I F
Recreation Supervisor " F
Research Environmentalist H
Planner I F
Utilities Chemist F
~ $27.379 $42.437
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__ _. ._. ...____.~____.. __......._...........,_..._....___...-..,..._ __......... _ w .. .~....._...I.....___._____"'........_...____.U.___...... a...- ....__...._....__..___.._______... ___ "'_.~' _
,
Range Minimum and Maximum
.Q..
$27.379
$42.437
(continued)
Librarian II
Loss Control Specialist
Planner II
Systems Analyst/Programmer
Signal Engineer
Urban Forester
~
$30.117
$46.681
Previous SAMP
Range
H
H
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H
H
H
Assistant Community Development Manager I
Assistant Public Information Officer (Police) H
Assistant Supt. Solid Waste/Special Services I
Data Processing Operations Supervisor I
Engineering Drafting Supervisor I
Engineer II I
Environmental Specialist Supervisor H
Equal Opportunity/ Compliance Supervisor I
Field Engineering Supervisor I
Librarian "' I
Networking Technical Supervisor I
Real Estate Services Manager I
Senior Accountant H
Senior Recreation Supervisor H
Signal Systems Engineer H
Systems Analyst I
Traffic Operations Engineer I
Water Distribution Operations Supervisor H
L
$33.129
$51.350
Administrative Support Manager II
Assistant Gas Superintendent
Assistant Water Pollution Control Supt.
Assistant Water Superintendent
Assistant Computer Infor. Services Manager
Assistant Fleet Administrator
Chemist-Laboratory Supervisor
Emergency Management Coordinator
Environmental Programs Supervisor
Public Works Project Coordinator
Senior Planner
Police Computer Systems Commander
Water Resources Engineer
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.--____....__......___.. .-...,....._____....__... .__.....,......_._... ...__....,...._...~..I_~_......___,..,...,..,....___,tl.._t'T'......'...........'iP"...,. .......' :..._.t'_......"'.tI;....t...~~......l_1t-1ft&nJ...uLtt.J".....iI;.....u,.,..~r.l...lIi'~~...ItaI~.....wIt...
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Range Minimum and Maximum
Previous SAMP
Range
~ $36.442 .$56.485
Accounting Manager
Assistant City Clerk
Assistant Harbormaster
Assistant SupLSolid Waste/Operations
Assistant Traffic Engineer
Building & Maintenance Superintendent
Cash & Investments Manager
Code Enforcement Mananger
Community Development Mananger
Community Outreach Manager
Community Relations/EO Manager
Customer Service Manager
Director of Gas Marketing and Planning
Engineer III
Fire Deputy Chief/EMS
Fire District Chief
Fire Marshal
Fire Training /Deputy Chief.
Gas Controller
Gas Superintendent
Human Resources Manager
library Division Manager
Nursery Superintendent
Parking Facilities Manager
Parks Superintendent
Payroll Services Manager
Public Service Superintendent
Purchasing Manager
Recreation Facilities Superintendent
Recreation Superintendent
Special Assistant to City Manager /Productivity
Water Superintendent
~
$40.086
$62.133
Assistant Director Central Permitting
Assistant DOAS/Customer Support
Assistant Finance Director
Assistant Fire Chief
Assistant Parks & Recreation Director
Budget Director
Computer Information Services Manager
Fleet Administrator
Internal Audit Manager
J
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K
K
J
J
J
J
J
J
L
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
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Not previously assigned
J
L
K
K
M
L
L
L
K
K
..------......---..-.----..-----...... .....--
'" ~_,j'''''''''l<o~.-''''''....o..u~.~...w,,"''''''W_~~~~':':':''''i''I....t'';i'' t"~ei' '..:1.L..-~...:.~ j..;.. ')
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Range Minimum and Maximum
Previous SAMP
Range
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$40.086
$62.133
(continued)
Police Captain
Risk Manager
Water Pollution Control Superintendent
K
K
K
LQ
ll4.095
$68.347
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Assistant Director DOAS/Finance Director
Assistant Dir. Public Wks/Environmental
Assistant Dir. Public Wks/lnfrastructure
Assistant Dir. Public Wksrrrfc Eng.
Assistant Dir. Public Wks/Utilities
Chief Engineer
City Clerk
Deputy Police Chief
Director of Central Permitting
Economic Development Director
General Services Director
Harbormaster
Human Relations Director
Library Director
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1-1
$48.505
$75.183
Fire Chief
Human Resources Director
N
M
1 2
$53.355
$82.700
Director Public Works/City Engineer
Director of Administrative Services
Police Chief
Mgr.Dir./Gas System
Parks & Recreation Director
N
N
N
N
N
1 3
$58.690
90.970
Assistant City Manager
Deputy City Manager
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CITY OF CLEARWATER
Interdepartmental Correspondence Sheet
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Michael J. .Wright, City Manager
FROM:
H. M. Laursen, Human Resources Director
VIA:
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Betty Deptula, Assistant City Manager
COPIES:
H. M. Laursen, Human Resources Director
SUBJECT:
Proposal For New SAM? Pay Schedule and Class Allocations
DATE:
November 30. 1993
The Human Resources Department conducted a salary survey for job classes in the SAMP Pay
Plan and, as a result of that survey and discussion with representatives of the City Manager's
Department proposed a new plan format. The new format reduces the number of ranges in the
plan schedule from sixteen (16) to thirteen (13) with each range being ten percent (10%)
higher than the preceding range and with a standard differential of fifty-five percent (55%)
between the minimum and maximum of each range.
With the new pay schedule format, allocations of SAMP job classes were also proposed by Human
Resources. Subsequently, all SAMP employees were apprised of the proposed allocation to
ranges (but without benefit of range minimums and maximums) and provided the opportunity to
express their concerns as to internal relationships. An internal equity review committee of
five (5) persons (the Assistant City Manager and four Department Directors) was established
to review the tentative allocations proposed by the Human Resources Department as well as the
comments of the SAMP employees.
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This internal equity review committee proposed a number of amendments to the allocation
proposal of the Human Resources Department (attachment number 1) and that revised
allocation schedule is provided for your review (attachment number 2).
Subject to your action in approving a final allocation schedule, we are pre'pared to submit the
proposed new SAMP Pay Plan format and class allocations to the City Commission for their
review and approval.
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AGENDA
DATE
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'li'81~5~0760i
PORPOISE POOL
IaI 0021007
CITY OF CLEARWATER
P.O. Box 4748
Clearwater, Florida 34618-4748
City Commission
~~ Gl-
IYfEMORAl\TQUl\1
TO:
Michael J. Wright, City Manager
...: ;.
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FROM:
..
Fred A. Thomas, Commissioner
!.' ," . ".
DATE:
November 23, 1993
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COPIES:
Mayor and Commissioners
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RE:
Breakwater International In .
***************.**...~~~**************~*****.*****~****~****.**********
On August 10, 1993, I sent a packet of documents from Break-waters International, Inc. with a
request to plac~ the above referenced topic on the Commission Agenda. If you recall, a ten
minute video accompanies the documents.
In light of the recent letter and application from the Florida Department of Environmental
Protection) it is time to place this topic on our Agenda. The Department is encouraging
submission of applications as early as possible so that application deficiencies, if existing, can
be corrected prior to the deadline. Saving our beaches is a topic that requires thorough
discussion.
11/23/93 14:57
'5'8135307607
PORPOISE POOL
~ 003/007
,
C 1 T Y 0 F C L E ^ R ,,' ^ T I~ R
r. Q. Box 4748
CI~'\rw~ter, FloriclC\ 34618-4748
City Commission
M..EMORAN,DUJ\J
TO:
Michael Wrisht, City Manager
Frcrl A. ThomC\s, Commi:isioner
" J
Mayor, Commission, Bill Bake: ...... .9': t.: ,/
August 10, 1993 .' A ('"
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RE: nrC(tkwaters Jntern:ttionnl I~c. ."
.....*....+.**....*.....*.*....++w****.t.*..*..*.~~**t..+~*~~~....*~*..*..*.._
PROM ~
COPIES:
. .
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For your convenience., I have ~tt:tched a packet or doctlll1cllls for the M~yor. C'~ch
Cnrnmi~sioncr, and l\1r. Il:tker from nrc.1kwaters International 'nc. Pkase plflce Ihis t('lpic- (lfl
a COl~mission ^gcnda within the next few months. During thr dis(,lI~."ion. pit-Me hr- prt')larC'd
to view a tcn minute video called, "The DCl1chsaver Reef". Snving our hencher; is :1 I(lpk thl'
requires thorough discussion. '
)
11/2~/93 14:57
'a'8135~0760i
PORPOISE POOL
l4J 004/00i
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~lorida Departrnent of
Ell vironlnen tal Pl'9otectiol1
L'
LH\4"ltn Chil,"
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~1~I-j()ry Slunt'man nllll~Ja~
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The Florida Department of Environmental Protection,. Division of Beaches and Shores, will be
accepting project applications from local governments desirous of obtainLng state funding for
beach erosion control projects through Mayl,' 1994. Project applications will be reviewed by
Department staff and if found eligible, will be submitted as part of the Department's fIXed
capital out.lay legislative budget request for FY 1995-96,
The Beach Erosion Control Assistance Program was established by the Florida Legislature in
order for the Department to carry out the proper state responsibility in a comprehensive long-
range statewide plan for beach erosion controL beach preservation, and hurricane protection.
Public works projects and studies relating to' beach erosion control, beach preservation, and
hurricane protection, are eligible for' state ftihdii1g consideration under the provisions of Section
161.101, Florida Statutes. The program" provides fmancial 2.Ssistance~ upon legislative
appropriation, in an amount up to 75 percent' of the non-federal share of project costs for
projects which may include, but are not limited 'to the following:
Beach restoration and n.ourishment projects
Inlet sand transfer/inlet management
.__' Dune restoration and revegetation
Dune walkover construction
Marine habitat mitigation
Parking facilities for public access
Environmental studies and monitoring
Project design and engineering studies
Shoreline monitoring studies
Enclosed are project application forms which must be completed for each specific project you
desire to pursue. The form must be approved by resolution of the local governing body. Please
be as specific as possible on each part of the applic;1tion.
Only completed project applications submitted anI or prior to, May 11 1994, will be considered.
The Department will not consider pdor year applications. An application submitted during a
previous year, if not funded by the Legislature, will not be reconsidered. A new project
application must be submitted.
We encourage you to submit your application(s) as e.arly as possible so that application
deficiencies, if existing, can be co~ected prior to the May 1, 1994, deadline. This is
p?rticularJy important as an incomplete ~pplication, as of the d~dliDe date, will not be further
considered.
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'Z10l~530i60i
PORPOISE POOL
ClJ 005/00i
Page Two
If you desire further information pertaining 10 the Program, please contact either myself, Mr.
Bill Whitfield, or Mr Phil Flood, at 904/487-1262 Or 277-1262 if you are on the SunCom
nerwork. Applications for funding should be submitted 10:
Florida Department of Envi.ronment;J Protection
Division of Beaches and Shores
Office of Be.ach-)1anagement ,
3900 CommonWealth Boulevard, MS 315
Tallahassee, Florida 32399-3000 ~' , .
SincerelYl
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Enclosures
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.. ':':':.;.';:.:;i Environmental Adininistrator'. .' ,
.,.:;J .~Office of Beach Management'
".': .'.'Division of. Beaches and Shores
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. 11/2~/9~ 14: 58
~81~530i60i
PORPOISE POOL
~ 006/007
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FLORIDA DEPARTMENT.Op.ENVIRONM:ENTAL PRcrrECTION '
DlV1SION OF BEACHES AND SHORES . .
1. Qyroershil':
APPUCATION FOR FUNDS UNDER PROVISION OF
CHAPTER 161/ FLORIDA STATUTES':'. .
BEACH EROSION CONTROL ASSISTANTS PROGRAM
For Fiscal '.Year 1995-96
Part n:.. Project Information:..
Please indicate the upland property ownership within the project
bourrdAry. (ChecK all that-apply.)
Federal State Local Private
. ..
2. Description of Proiect: Describe in detail the proposed project and all associated
activitic:.s to. be conducted. (Use addilioncl pages if
necessary. )
,'. . ',' ........
3. Descdption Qf Proiect Need:.:.... .Provide:justification of projecrheed.'.' Indicate the
findings of any studies which support the proposed
. projec~ ~~tivities. (Use addition~ p~ges i~ necessary.)
..... .... .
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4. ~rt Documentation: Provide a, map. depiCting the project loCation and an)'
applicable engineering or environmentarstudi~s that may
have been completed. .
.' . . . . .... ': ~
......... .., . . .' .
5. ;?rQject Costs;
. ,.
Please indicate the estimated costs for each activity to be conducted.
(please use separate page,)
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6. funding Request:
Federal funds requested (if 2.pplicable)., S
State funds requested ' .: $
Local funds requested S
Total estimated costs . - $
~
NOTE:
Once the Florida Department of Environment~J Protection; Division of Beaches
and Shores rcvie\\.'s e<-ch' application .c.onL1ct \-vill be made to the applicant for
additional information that might b~ ne.eded. ' .
!!/~3/93 14:59
':)'813530i607
PORPOISE POOL
III 007/007
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FLORIDA DEPARTMENT OF ENVIRONMENTAL'PR~ON
DIVISION' OF'.BEACHES AND SHORES ,~,..'~
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APPLICA nON FOR FUNDS;UNDER' PROVlSI0N. OF
CHAPTER: 161)' FLORIDA STATUTES ., I ~. .
BEACH EROSION CONTROL ASSISTANCE PROGRAM:'
For FiscarYe&r'1995-96
Part I: . Applicant Identification
1.
~~ Identificatio.n;....,
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AwHcant Idc:ntifjcation: ' ,.
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A. Applicant Name:
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Address:
Telephone Number: ..
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Telephone Number:
Fax Number:
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Resolution; This al'l'lic';tion must~e~~~:~tted with a resoluti~~:id6Pted by the":.
applicant goverrun' g body -.... . ,..: ~..,..: '''~'.':'.'', ;.:;,. -: ,'. ..
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Signature of Head of Applicant Governing Body Date
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Type: Name of Head of AppllcantGoverningBody
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:MAIL TO: FLORIDA DEPARTMENT OFENVIRON.MENTALPROTECTION
DIVISION OF BEACHES ANifsHO:RES.' '.:
OFFICE'OF:BEACHlrfANAGEMENT:. '. '. .." '.;:~': .
3900 C01v[M:ONWEALTH BOULEVARD) 1-15 315. '... ,: .',
TALUillASSEE, FLORIDA. 32399~3000 " . .'......
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CITY OF CLEARWATER
Interdepartment Correspondence Sheet
FROM:
Michael ~'. Wright, City Manager
U~"c...~ -
William C. Baker, Director of Public Works
TO:
COPIES:
Mayor and Commissioners
SUBJECT:
Commissioner Thomas' Memo Concerning Breakwaters International -
A Beach Erosion Control Device
DATE:
November 1.6, 1993
Some time ago when Commissioner Thomas first mentioned the Breakwaters device I
contacted Ms. Tamara Garaffa and discussed her product. I met her later at the Florida
Beach and Shores Association annual meeting and received further information as well as a
video tape demonstrating the effectiveness of Breakwater's product. Other
manufacturer's representatives were present at the meeting, and 1 have a video tape of
similar devices manufactured by others.
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The reef created by the installation of this type device is effective in controlling the erosion
of a beach that might be lost due to a strong off-shore current during a storm event, or
to what we sometimes refer to as undertow. The reef-type device will not build a beach
by intercepting the littoral drift (the movement of sand generally in a north or south
direction), which is the prevailing phenomena in Florida. These devices are utilized after
beach renourishment to provide protection for the already established beach. While the
news article attached to Mr. Thomas' memo is entitled "Concrete Reef May Return Sand
to Beach", the entire article speaks to the protection of recently renourished beaches and
no where mentions the building of a beach by these devices.
I believe these devices do have considerable merit as protection for a beach recently
renourished by other means. I have discussed this with Mr. Jim Terry of the Pinellas
County Engineering Department who oversees all beach renourishment projects in this
area, and have found that he is familiar with this type product.
WCB:jl
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'Remaining lTUe tu the originn) de~il::T1:
all of tell h<<=ard phrase in bndn\<td, rl:'-
hubilit:ltion projeclti, hal; t.;lken on rlddt'u
meMini: durinll restoration of Talie!:in-
the SprinI{ Green. Wif. home, work~h(Jp
and ''l<tbo;-atory'' of llrchittct Frank Uuyd
~. WriahL Trwlive-:-lcar. S~,1 million program .
---I began this yellr with Ihc $60.000 rtcon. :
strllclion of Wright':l bedroom-study ter- '
I
, race, slated (or con~plelion this month, I
TIle deterioratiOlJ of the site-which in, ,
eludeti 75.000 f.q it of bulld;IlC'1; nnd 6001
~cr(:f. of \lind~ape-ii: so ex.ten!;ivt that the :
,.. . - -------- l~ati()n;:l Park Service has uesignHlcd the
Intern:Jtiunal,lnc., Flt:miIlLrto:"l. KJ .111e rt'c{ i ~~"ycar'l,)ld Ta1Jesln priority 1 r,tatus in it.:; :
is constru.;ted from h(Jli,)\~' prtC;li;t conent;: 'j Damaged and Thrcatnlld Naljol1al Historic I
l1l:its callttl Be;Jch&:lVers. Each c,('gmenl b . L..,,:dmarJ;. Report, Priority 1 SiRius m(;am :
10 fr long, 15 fl wide: and G ft high, :Jnd the integrity of Ule site i~ considered ~eri. '
, I
wcigh~ 2i tons. ]n addition to providi.ng H ollsly damll~:ed or imminently thre<Jte:ned ;
phy:,ical b~lrril;T against f:loslon, tlit: units ' ....~lh dam~ge, i
1eal~lr(: <I lip on Ihe top of tht: unit th:\1 fao:l, Buill on poor soils and in some ClSCS on ;
;;hol'ewlir:l <l\\U helps rclunI ~:1I)(1 to th~ the n.lbble from previous fires. the founda. ;
br:c'\ch don:; of m;my of Tali~~in's buildings art:' in i
"Duril:J:: :l stanD evc:nt YOll ,;:;-<:t a strOIl~: poor condition. flnd structures continue 10 !
off:;}lOr~ c.;urrent:' says Rickr<l E, Crder, s-tnle and defunn, AJlother problem i!> dtain. i
)Jrt~idt:nt of 8rc.;<.kw;ltfrS. "It dr;lgs the: IIg.~ and <::rof.ion. Conglrucwd around :J kno!I. i
S:UlO out to wat::::T 2[,-30 (I d~(;fl, where it'~ the building acts ~omewhat like a dam, Engi. ,
not coming back. "[111: led illt(;rCepts thrtl ' nN."n; mu:;t de::;i!,TTl [u) ttfective drainHge sy~ I
s;;n(l.bden (llrn;n. :;j.,,: C~,.ir,r.i:b it UiJ- tr::m wit!\c)ut destroYlillS Wright's garden and I
.....HTtL. u(;:ltinr, :; hi~h,vt:l()CjIY cur t;\in Ijj other historicnl elemenls, I
wJ.te, Un', the ((:.::1. Tlh' Di.'xt.':Jve brLngs it Thl: ur.:;t pha~e oi the prUgl.im was the I
back to the -.;1:o1"e:'f Ill' :-irll~(:d hces of die n'constrllction of the collapsit:lg tcrract.1
unit::- also di3Si;;:lk llj' t,) :;(r~ of tilt' I'..';lve ' Accordin(? tn Robert Burley, executive di",
eneq;y :.lril:i:1{: ther:) ll11d c!1:UIP.':! so:r.t' ft.'Clor of the Tflli~tin Prc:lervatioo Com.
i s.lnd !r. th rt.(;t'~., brie.c.. il!t'~'('ntini: tee mi%ion, tht: lenace re-hab is an e.'<lImpk of;
:,("(;,;: how en;.:inccrs and architects must "keep II
\'.'(;\'.,' t:;r;;; k~'.:'; :11 lJlf: ~;lt:\'l:J1i lrl',tjllll': kd;lllC~ bdween ~trtlctural rcquirc:m{;nt~
0:. '"[,:,:11 I: <.;\<'f":,'.', :-h~.i;:~.(':: ~.;.b('i:\I()I')' \n ' ~lll(l hisr,)dc pr(:~:;uI'\'<JliDn,"
110:; >Lell. :';.1 ;Jic; we-:l t kIt tll( r!.d'; t.ntdd "!lIe parapd :u'ou:lcl the terT:lCf: hnd r~ I
(':';:I:;;d t:)(. :im,; b'.'t'.q.CiI b.:;,,'}; f1r.,Ul i:';j- cl'ntl)' been r(;::,uilt. so the ovtr:ll! appear'
:;Wiil'" ClJrr'.:lidy t)w 1:,lJ j" 1!!Jd.', .111 1~.. :,fi'-,' oj the ;1((:.) s(:cmt'd :inti:;f.1clory, Ho'^,'
1:,r:nt:1 <:(,:1([:1::11,) ::II,IlI:',! tll" 1'.:11(11""(::\;1". t:vl'r. therr:' was cor:!.idcr:dJle dcionnation
(/: IIi'" I""! ill lh:n.,::,(,fj:l; Illl! 1";.1... ;:ncl.dl<'l in tht. ~.r(HlO:' fJ:winf.' !lllll on.; g]l\g~ Willi of i
,1O"jr';':'i111l.. ..._ .-.........-___~!ll.~ r:_~~~)om. !~y IIL'it!~!~~~0..t:.~,~~~~,5m;t1i I
I
, UNllS Of AN ARtiFICIAL REEF lHA.T MAY SLOW !EACH lROSION .NU UNlOAOft> fROM A nuOt IN
i .AVALON, N..L UNOEIL.Ilff...WAH8..o.l.lllJlS..HHP-CUlOLI1iE 21 .llOCICI.lNTO PIAJ:L
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.,
I CONCRETE REEF MAY
! RETURN SAND TO BEACH
I
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: The: latest atlt:mpts tD slow tht 1;:'(,;;:011 of !
! the New Jer~~y shore area b invisible to I
i everyulIe but scuba divtrs, yet mai' yic.:ld !
: mort:' visible r~:!'1I1t5 tIl:m IIn)' olht::r effort to
: uate, To protect it~ 150,000 Cll yd bt:1C!1-
I nouri~hm~nl program. Avalon, NJ h;:Jj
I pl:lced a ImiqUl']Y sh:.tped 1,()((1 It IOll(; cor,-
I
I crete ref;! :?50 ft offtihort, 11\t reef feature:; i'1 !
I trinngulnr cross section Ihat trapt; er:>ding
: $Me! a.lld pushes it i.~!(J currenl1\ lhdt retUr:l
,i it to the bench, i
Avalon i:> the first of thret: ~~jlt:s to reo I
ceive ;1 reei under' the:: Pilot Reef Projr:.;r of :
i Ihe ~tate'administered Ntw Jersey Eeo. i
I OOIT,ic R(;;co'v'cry Furld, Simibr i,lructures I
: will also be pJill:ed ofi Cllp~ :-'1tJY Point and
i Iklmar.Spring ukt unutr the S:?l million
proRram. UnlikE: tht. c(,!I1str\lctjor: 3t Ih(l~e
location:;, up to II:Jf oi the funding fer
:'\\'Jlon's $750.000 effort lr,/l}' COllIe Irill))
I
i tilt.! Fed<':ral Enlt'rgC'ncy :vlrmagement
I Agcnty ot<::.\use of ib ~arJitr enf!in('~rl~(l
i IWtmpl$ to dt:i~lJ(l tht hl::ll-h, )lC'c:ordinr:
: to Hnrry de Ulltt!.. Al':d,)n's (:in'c!cJ!' (,;
; public worh~;, Av.;lon'<, h(',1clH:~ ""C,"to (I<-.
I 0 . .
~ clared {cdl!I':t1 di'~;l;;[c"r ;lre;!.; :U:C-C' norms
: in Jarnlilr}' ill1d D(~(('mhl'r 1 ~)0:::.
I To pt'Otl'ct the r~;)lclli:,h((! Lead:,,:, :.;u:::
i h:n!lr::r Slonns, the boro'.\i:h decided t:) try
1_~U1..!J~ IjJi_~j~~~~~!~(!~~:~i .~_111~0u_~\'_!5r:;lk"~~'.~lt,:::.
\ ')
Tht:' modules were fabricated in Bn:ak.
w"t(!rs' Porr Monmouth {ncIOll' antI
sh:pped by barsre to Avnlon, 'I1lert, they
were lowered into th~ Wilter by ZI (:nlnl! on
Ult:' bat~c and guided into phtC'e in 1~ it of
W;Jti:r' by dlverli. '('ht modules then illlt'r-
locl<, cr(:~l:jng :1 1.000 fl l(Jll~. 4 million lh
structure, Construction began Oil July ~
lll1d W;J<; c(l/npletcu three weeks later,
TAUESIN REHAB WOULD
~E WRIGHT PR~U~,
CITY OF CLEARWATER id-./fJ/13
P. O. Box 4748
~(fb.
Clearwater, Florida 34618-4748
City Commission
MEMORANDUM
TO:
Michael J. Wright, City Manager
. "". ~->~~~:~jjl\!
,.,
FROM:
Fred A. Thomas, Commissioner
1,1
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VIA:
Kathy Rice, Deputy City Manager
/
I
Scott Shuford, Central Permitting Director,/
Mayor, Commission !
December 2, 1993 \,-
.f ~A..:':~Ji'>.
COPIES:
DATE:
RE: LED Signs
******************************************************************************
In response to Mr. Shuford's memo, dated November 15, 1993, attached are documents that
were sent to me by Jeff West of Hi-Lighter, Inc. Mr. West res~1.rched the use of "Changeable
Message Signs" and, it may be important for Mr. Shuford to look over these documents in light
of his memo. On the other hand, Mr. Shuford may find that these particular documents have
no impact on our Sign Code.
Is Mr. Shuford aware that the City has just purchased, for a sum of $12,000, a "Changeable
Message Sign" for the Police Department? This sign is used to inform drivers of their speed;
of course, it is possible for the speed to change for each automobile. Our Code indicates that
for a "Changeable Message" to be in Code the message can be changed only after 24 hours.
Therefore, my question to Mr. Shuford is, is the Police Department in violation of City Code?
It would appear that changeable messages are a form of communication; therefore, fall under
the First Amendment, "Freedom of Speech". Perhaps the arbitrary time of 24 hours should be
researched more thoroughly.
There are times when it would be a relief to receive information from Staff every 24 hours. Of
course, Staff would probably initiate the 24 hours time separation to this Commissioner as well,
with joy.
Please keep me updated.
ATTACHMENT
FAT/jej
, '.' . " ,', ". . '... 1 ,; . , .'
,
Civil Engineering Department
The Texas A&M University
Room 309 CE/TTI Tower
College Station, TX 77843-3136
FAX NO.: (409) 845-6254
CONPfRMATION NO.: (409) 845-.1728
~'-
L... _
TO:
Jeff West
Hi-Lighters Inc.
FAX: (813) 53&0200
FROM:
Conrad Dudek
DATE November 10, 1993
,. . .l
This TraMmission consists of 16 page(s) including this cover sheet.
.lII__
Attached is a copy of Chapter 5 from "Guidelines on Ule Use of Changeable Message Signs",
Report No. FHW A-TS-90-043, May 1991.
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s. GUIDELINES FOR 1\1ESSAGI~ LJi::NGTH, EXPOSURE TIME
AND DISPLAY FORMAT (1)
,
~ Introduction
Rending time is simply the time it actually ~ a driver to read n sign message.
Exposure thne or il.YAilable. viewing time is the length of thue a driver is within the legibility
distance of the message. That is, it is the n1aximurn \irn~~~ to the driver to read
a message. Thus, exposure time must always be equal to or greater than the critical
reading time selected for design purposes.
Exposure time is directly reluted to rnessage legibility distance and driving speed.
THE DESIGNER HAS SOME CONTROL OVER THE MINIMUM EXPOSURE TIME OF
A MESSAGE.
For a given operating speed, exposure time will increase with increasing legibility
distance (assu.ming the message is continuously displayed). For example, an overhead sign
message legible at 650 ft (197.6 m) will be exposed to drivers traveling at 55 mph (88.6
km/hr) for approximately 8 seconds. \Vith a legibility distance of 1,000 ft (304 m), the
message will be exposed for about 12 seconds. Once e,xposure thue requirements have
been determined based 011 the operating speed and the longest message, sign design and
placement criteria can be established to fulfill olessage legibility rcquirenlents.
. IN AN EXISTING SYSTEM, REQUIRED EXPOSURE TIMES DICTATE THE
MAXIMUM LENGTJ-I OF MESSAGE THAT CAN BE DISPLAYED~
For a given legibility distance, exposure time will reduce with increased speeds
(assuming the message is continuously displayed). For example, an overhead sign message
legible at 650 ft (197.6 m) will. be exposed to drivers trave.ling at 40 tnph (64.4 km/hr) for
approximately 11 seconds, At 55 rnph (88.6 km/hr). the same message will be exposed
for about 8 seconds. Once a sign is installed, the maxinlum exposure time is firmly
established. This will control the maximum message length that can be displayed.
Driver rending times and consequently, mininlum cxposur~ times of eMS rnessages
normally associated with incident management/point diversion, have not been fully
. researched in a real-world environment. However, some laboratory research on reading
times for both static and CMSs have been reported, This research, coupled with Ihnited
incident management/point diversion field experiences, enables the authors to provide sonle
preliminary guidelines.
93
. ~~lJl'r~~~~-_...
B. Factors Affecting Reading Time
At a ~ven driving speed, several factors affect driver reading time of signs having
simllar legibility distances. These include;
. Driver work load
. Message falluJiarily
. Display format
. Message load
. Message length
Design guidelines to account [or those factors are presented in the following
sections.
It makes no difference what communication Iuode is used (visual or audio), one
carmot tell everything to the drivers in the limited time available. So, discipline must be
exerted to prune the message down to the basics alone. Real-time displays c~ at most,
register up to only two ideas:
. What is the condition
. What should be done
Brevity is not only the soul of wit, it is the heart of effective signing. Remember: people
will be moving when they see the message. They must therefore also devote time to the
traffic and roadway situations, as well a~ distractions while driving. Thus, tbey can only
absorb a few words. These words must communicate the basic infonnation.
To cope with tile moving, busy, and oftentimes distracted driver, outdoor advertisers
recommend that words be kept short and to the point. They suggest that outdoor
advertising ideas should register iu about 6 seconds. Sitn.ilar principles hold true for
real-time driver infonnation displays.
c. Driver Work Load
One important consideration in establishing adequate message exposure times is the
need of drivers to dme-sbare their atten.tion. to the roadway and traffic with sign reading.
Adults can read quite fast while sitting on a recl.iner reading a novel or newspaper or while
sitting in a stopped car reading a sign or billboard. While traveling. drivers cannot always
devote full attention to sign reading. Drivers must share their attention between
information necessary for the driving task which they receive from" the roadway and traffic
on the highway with the infonnatioll displayed on signs. Because of tllis tinle..sharing, it will
take longer to read a sign than if the d rivers could devote all. their attention to the sign.
Drivers search the cnvironnlent for inforolation needed to perforn1 the various
subtasks and shifl attention frQnl one information source to another by a process of
lond-shedding (2.0). As the complexity of the driving task increases due to extremes in
9t1
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geometries, heavier traffic volumes, high percentage of large trucks, traffic conflicts, or
climatological conditions, lond-shedding is required. Drivers will attend to those information
needs that they feel are most important to them. The demands on the driver result in less
time available to read the sign nlcssages. Thus,
-
nm MESSAGE MUST BE LEGIBLE AT A DISTANCE TI-lAT ALLOWS SUlt'TICIENT
EXPOSURE TIME FOR DRIVERS TO ATfEND TO THE COMPLEX DRIVING
SITUATION AND GLANCE AT THE SIGN A SUFFICIENT NUMBER OF TIMES TO
READ AND COMPREHEND THE MESSAGE.
D. Message Load
Message ~oad refers to the infonnational "load" in the .message.
THERE IS EVIDENCE THAT NO MORE THAN 'I1.IREE UNITS OF INFORMAT.ION
SHOULD BE DISPLAYED ON ONE SEQUENCE \VHEN ALL THREE UNITS MUST BE
RECALLED BY DRIVERS at W. FOUR UNITS OF INFORMATION MAY BE
DISPlAYED WHEN ONE OF THE UNITS IS MINOR AND DOES NOT HAVE TO BE
REMEMBERED BY DRIVERS IN ORDER TO TAKE APPROPRIATE ACTION TO THE
ADVISORY MESSAGE.
-...4 ~.. . "
A UNIT OF INFORMATION MAY BE DISPLAYED ON MonE THAN ONE LINE ON
'lllE SIGN.' HOWEVER, A SIGN LINE SHOULD NOT CONTAIN MORE THAN 1WO
UNITS OF INFORMATION.
E. Message Length
Message length refers to the nurnber of words in a nlcssage. Although message
length is somewhat con'elated with rncssage load, load refers to the infonnation content and
one unit could consist of one to three words of varying length.
TIlERE IS EVIDENCE THAT AN 8-WORD MESSAGE (ABOUT FOUR TO EIGHT
CHARACTERS PER WORD) EXCLUDING JlREPOSIT.IO.NS SUCH AS "TO", "FOR",
"AT, ETC., IS APPROACHING THE PROCESSING LIMITS OF DRIVERS TRAVELING
AT HIGH SPEEDS 02, ll). SIX UNITS (12 WORDS) GREATLY REDUCE THE
ABILITY TO RECALL TilE MESSAGE (18.).
95
F. Message Familiarity
Another factor that influences sign reading time is driver exp~ctancy and familiarity
with what will be displa.yed. Conunuters, having seen several rncssages displayed on the
CMS~ develop expectations of 1l1Cssagc; classes and types. Based on previous experience)
they tend to gloss over faTTliliar elements of the message and concentrate on those elements
that change from one situation to another. (This assumes that standard nlossage formats
are used consisten.tly.) For example, once commuters establish expectancies that a portion
of the message will read ACCIDENT AT (location)) they quickly identify the form of the
word ACCIDENT and concentrate on the "location" information. TIIUS, their reading times
reduce with repeated exposure to standardized Inessages.
Unfamiliar drivers) on the other hand, seeing the message and perhaps the sign for
the first time. must read the entire message. Their reading times will thus be longer than
that required for familiar drivers (with respect to the sign and messages).
F.l Rendine BniLMessaee ExpO$lJre Times for FnmiliarJ)rivers
While traveling, drivers must glance from the road to read a sign and back to the
road. Forbes (22) states that during this glance the maximum amount of copy wllich can
be read by the ordinary person is three to four familiar words, Mitchell and Forbes (~)
recommend that 1.0 second be adopted as the time necessary for a single minimum. glance
to guarantee adequate time to read the sign twice, unless they are distracted or their vision
is obstructed. The relationship between the minimuIu reading time available and the
number of words on a sign are shown in Figure 5-1.
96
Also s~own is the relationship recommended by the British Transportation and Road
Research Laboratory (TRRL).
The two reJationships are plotted in Figure 5-1 to identify some minimum reading
times that should be used for displays. Messages ID.Ust be legible and exposed to drivers
for a period of tiole not less than that shown in Figure 5-1. Desirably. longer viewing times
should be used.
The following examples serve to illustrate driver reading times of selected messages
measured in instnlmented vehicle studies conducted by Mast and Ballas (21). TIle data are
for familiar drivers (Le., dri.vers who had previously viewed sinl.ilar signs and messages and
were thus familiar with the types of signs and messages to expect while traveling on a rural
freeway. Read.i,ng tinle distribution.c; for the three selected messages are shown in Figure
5..2.
.!
Sign A contains two units of information cOlnposed of five words and numbers. ~
.a5Jb percentile readin~ time for fa~rs traveling on a rural freeVv'~Y was--Z.3
seconds. or slWn1y more tImn 1 second per unit of informatiQn. The 2.3 seconds reading
time is somewhat consistent with the guidelines of Mitchell and Forbes (See Figure 5-1).
Note that the nlessage on Sign A is "balanced" vertically and horizontally.
2
I
10
9
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8
..... 7
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~~ 5 TRRL
uJtJ') Mitchell
g c (\ Forbes
4
E
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o
2
:3
4
5
6
7
8
9
10
Number of Words) N
Figure 5..1. Mini.mum Reading and Message Exposure
Times for Short Word Messages
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Number
of
~ofds.
Number of
Mes.c;nge
Units
A.
Heavy Congestion
2 Miles Ahead
5
2
85tb Percentile
Reading Time
(Sk.~OI)~
2.3
Traffic Conditions
B. Next 2 Miles 13 6 6.7
Disabled Vehicle on 1-71
Uu 1- Tl Bypass Next Exit
Traffic Conditions on 1-91
C. Normal on 1.91 North 13 '1 9.8
Accidenl on 1-91 Soutlt )
Use 1-91 South Bypass
I
.. Excluding prepositions
100
~O
80
70
-
~ 60
u
....
l
50
.~
-
.Q 40
~
a 30
20
10
0
0
Source I Reference 24
2
3
q
5
6
1
e
9
10 tI 12 13 14
, .,1
R~odin9 T im~ in Seconds
Figure 5-2. Reading Times for Selected Messages
98
N\In'\ber Number of 85th Percentile
of M es.s age Readin& Time
YllliI~ Uoits (Sc<:OJlsJ~
A. Heavy Congestion 5 2 2.3
2 Miles Ahead
Traffic Conditioo6
B. N~xt 2 Miles 13 6 6.7
Disabled VelUcJe on }.77
Use 1.77 Bypa.ss Next E~t
Traffic Conditions on 1-91
C. Normal on 1-91 North 13 7 9.8
Accident on }-91 South
Use 1-91 Soutb Dypll-Ss
+ Excluding l)repositions
100
90
80
A
70
-
C
eJ 60
u
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~
SO
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-
~ 40
:)
d 30
20
10
0
0
.'
"
Source: Reference 24
~
3
1
10 fI 12 13 14
5
a
9
6
4
_ t"
Reading Time in Seconds
Figure 5-2. Reading Tirnes for Selected Messages
98
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,....---.. .-..~..... ~ ~ -...-.. ._-
The 85th percentile reading time for the 6-urut message on Sign B consisting of
thirteen words was 6.7 seconds. An examination of the message shows that the top two
lines of the sign (TRAFFIC CONDITIONS/NEXT 2 MILES) actually is a descriptive title
for the bottom two lines displayIng problem and action messages. The authors speculate
that the "familiar" drivers in the study were concentrating on reading the last two lines.
Assuming that the test drivers were only reading the bottom two Jines, 1lli:.B~1h per~enti1~.
Olli.dioi time f2r.J.he 4-unit. 8-word nlessage (~oini O~ W{!$ ahout 11 second5-.p~r unit
.o.f.infonnatioJl (0\8 secoJlds pcr word).. This reading time is longer than that suggested by
Mitchell and Forbes and the TRRL shown in Figure 5.1.
The 85th percentile reading time for the 7-unit, 13-word message shown on Sign C
was 9.8 seconds. Ac;suming that the title on the first line was learned by the test subjects
by previously viewing similar signs, the sign message reduces to 5 information units
consisting of 10 words. ~ercenti1e reaQin~ time for tlle 6-unit, lO-word {!1e.sSeie
wa~ 2.0 second~ per unit of informatiPn (a.bOllt J s~con~ per wOl.d).
It is important to noLe that all of the instrumented vehicle studies were conducted
in very light traffic in a rural area where the drivers were in relatively "unloaded" situations.
The reading thnes would increase under "loaded" driving conditions. Also, the test subjects
knew exactly when a sign message was going to be displayed (when they heard the click of
the slide projector), and they read a message that was close to them rather than one at a
distance. TIlese ,latter two factors tend to indi.cate that reading times ill a real-world setting
would be higher than that resulting frorn the instnlmented vehicle studies (2.5.).
F.2 &D.dlnl: and MessB2e-ExpoSu((~ Times for VnfRmlUar Driver~
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RESEARCH Wi, .ll!, 12, W HAS INDICATED THAT A MINIMUM EXPOSURE TIME
OF ONE SECOND PER SHORT WORD. (FOUR TO EIGHT CHARACI'ERS) OR 1WO
SECONDS PER UNIT OF INFORMATION, WHICHEVER IS LARGEST, SHOULD BE
USED FOR UNFAMILIAR DRIVERS. ON A SIGN HAVING 12 TO 16 CHARAcrERS
PER LINE. 11-IIS MINIMUM EXPOSURE TIME WILL BE lWO SECONDS PER LINE.
99
.Excluding prepositions
Four-line CMSs designed to display 13 to 20 characters per line are capable of
accommodating about eight short words (not counting prepositions) of the type normally
associated with incident managenlent!route diversion situations. . When it is necessary to
display long words such as destination or street names, these words should be counted as
two short words.
Field experience (16.2.9.) has suggested that when an 8.word rnessage is broken into
two phrases and the two phrases are sequenced (alternated) an a 2.line display, the
guideline of two seconds per message line works satisfactorily. Allowing two seconds per
line results in a display time of four seconds per phrase, or a total of eight seconds for the
. ...
entire messaie. At 55 mph (88.6 krn/hr), it takes about eight seconds for drivers to travel
635 ft. (193 m) (the legibility distance of an 18-inch [46:'cm) character lamp matrix sign);
eight seconds of exposure time is, therefore. available at this speed. On highways where
the prevailing speeds are greater than 55 mph (88.6 km/hr), less than eight seconds are
available to the bighway agency to communicate messages to drivers.
It is not known how long messages of more than eight words displayed all at once
on a 4.line sign should be exposed to the drivers within the legibility distance. Human
facto.rslaboratory studies (12) strongly indicate that long messages displayed on one sign
tend to overwhelm drivers, so they cannot scan the message quickly. Thus it may take them
longer to read the entire message than if it were separated into two smal1er pl1rases.
The appropriate fomlat for a particular situation depends on the type of display, the
length of message, and the traffic conditions in which the driver nlust read the sign.
Although not all of the variables associated with display requirelnents can be quantified,
this section provides sonle guidelines [or enllancing the effectiveness of the display.
Loading refers to the work load demands under which a driver must perform. For
purposes of simplicity, two categories of loading will be considered: 1) urban area peak
period driving (loaded), and 2) urban area off-peak or suburban driving (unloaded). The
following descriptions of formats lnay include references to the loading condition. TIlis is
not to suggest that there is SOlne IJlagic cut-off point to the amount of message presented,
but rather to indicate that one should give consideration to the loading conditions as the
length of rnessage increases.
. A discrete display is one in which tho entire message is displayed at once.
G. Display Formats
Equally iUlportant to the length lind exposure time of a messuge is the display
format. Display format i.s di.stinguished from message format in that display format refers
to the maMer in which a message is displayed, while message format is the arrangement
of the message elements. There are three basic display formats to be considered: discrete,
sequential, nnd run-on.
. A sequential display is one in which the message is broken into parts and
displayed one part at a tinle.
. A run-on, or moving display, presents a nlessage by IIloving the message
continuously across the sign from right to left. Run-on messages are n.ot
recommended because they take longer for drivers to read.
100
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Most of the types of real-time displays available use the discrete format where the
entire message is displayed at one time. (In some cases, certain lines on the sign may be
flashed on and off.) These displays' are typically one to four' lines in length. Following is
a description of various displays and tIle recoulmended min.imum exposure time necessary
for proper reading of each. Under loaded conditions, the exposure time should be higher
than that shown.
. A one-line display would appear as follows:
l ACCIDENT AHEAD I
Minimum 2.0 seconds exposure
. A two-Hne display would appear as follows:
ACCIDENT AHEAD
USE SERVICE ROAD
Mininlum 4.0 seconds exposure
. A three-line sign, as follows:
ACCIDENT AHEAD
USE SERVICE ROAD
TO ROWLAND
Minimum 6.0 seconds exposure
. A four-line sign, as follows:
ACCIDEN'r
AT GRIGGS AVE
USE SERVICE ROAD
TO ROWLAND
Minimum' '8.0 seconds exposure
101
G.1
Sequential displays are those in which parts of tl1e message are displayed in
sequence. The message sequence is normally repeated (cycled) several times. There are
several ways to display messages sequentially. TIle one best suited to a particular
installation will depend on the length of message, the number of lines on the sign, and the
length of the words in the message.
There are several possib.le format configurations for a one-line sign. The
corresponding recommended rninirnum message exposure. sequence element exposure,
blank and cycle times, are shown on the next two pages. The recommendations for the
exposure times are ba..'ied on data collected in laboratory studies (12). Adjustments to the
exposure times may need to be made in the field to fit specific installation requirements.
The first type of one-line sign format configuration is a one-word (up to eight
characters) per line forulat. .
I ACCIDENT I Minimum 2.0 seconds exposure
~ACCIDENT. ~
Minhnum 3.0 seconds exposure
(1.5 seconds/sequence ele-
ment, no star time required)
Cycle ::: 3.0 seconds
If a driver first sees the second part of a two-element sequential message, the
message should normally be intelligible without delineating the end of each message
sequence.
However, when the number of seque.nce phrases or elements is three or more, the
message would not be as intelligible without delineating the end of a message sequence.
WHEN A MESSAGE IS CHUNKED INTO 11IREE OR MORE PHRASES OR
ELEME.NTS TIlAT ARE SEQUENCED OR CYCLE ON A SIGN, 3 OR MORE "STARS"
OR ASTERISKS SH.OULD BE DISPLAYED ON A FRAME AT 'mE END OF THE
CYCLE TO POSITIVELY SEPARATE SUCCESSIVE REPET.lTIONS OF TIlE MESSAGE.
IT IS RECOMMENDED THAT THE ASTERISKS BE DISPLAYED FOR 0.5 SECOND
WITH A 0.25 SECOND BLANK TIME BEFORE AND AFTER THE ASTERISKS o..a).
102
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An alternative to the stars is to have a blank tilne of 1 second delineate the end of
message before tbe sequence is repeated and no more than 0.25 second between sequences
(12, 2.6). Research (18) indicated that the stars are more effective than using a blank time.
A question often arises as to whether the luessage should be displayed at a slow rate
so that it .is displayed once whHe tIle driver is in the 1.egibility zone, or wllether the message
should be displayed at a faster rate and exposed twice to the driver. Proving ground studies
(18) indicate that on 2-sequence messages, up to 4 words or 2 units of infonnation per
sequence can be displayed at rates as fast as 0.5 second/word without loss of recall. The
driver can see the message cycle twice. Messages longer than. 4 words or 2 units should be
cycled at a speed of at least 1 second/word. As previously indicated, 1 see/word with
repetition is recommended.
Another feature which nmst be considered for a sequential message with three or
.more elements is that many drivers will enter the sign legibility zone and begin reading the
sign in the middle of a message sequence. In some cases, the informatio.n may not be
intelligible unless the drivers read the Inessage from beginning to end. Increasing the
"normalll minimum exposure time requirelnents insures that the sign letter size selected will
be large enough to enable most drivers to read the message in a logical order, thus
enhancing driver understan.ding. Until more field experience dictates otherwise, the authors
are recommending that at least 3 seconds of added thne be used.
Optiooal
Minimum 9.5 seconds I ACCIDENT h
exposure (0.75 secondsj c: f I
sequence element, plus
1.0 second star time (twice),
plus 3.0 seconds added time)
Cycle ::t 3.25 seconds
Eecol!lm~l]d.e.d
Minimum 8.5 seconds exposute
(1.5 seconds/sequence ele-
ment, plus 1.0 sei:ond star
time, plus 3.0 seconds
added time)
Cycle = 5.S seconds
Minimum 11.0 seconds '-ACCIDENT
exposure (0.75 second/ s. : :
sequence element, plus I
1.0 second star time .(twice),
plus 3.0 seconds added tinlc)
Cycle c 4.0 sf(;onds
%
Mininlum 10.0 seconds exposure
(1.5 seconds/sequence elc-
lnent, plus 1.0 second star
time, plus 3.0 seconds
added tinle)
Cycle == 7.0 seconds
Research (lB., 12.) has shown that 4~word messages can be displayed satisfactorily in
the above {onnat (one word at 0. time). However, it has been shown that 8-word messages
are too long for this type of format. In the absence of evidenc~ ~.o suggest otheIWjse. the
authors recommend that the sequencing of single words be limited to four sequences, and
thus four words.
103
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For one-line signs having 20 characters per line, the following guide- lines are
recommended:
"
Optional
Recomniend~
Minhnum 4.0 seconds
exposure (1.0
seconds/sequence
element (twice),
no star time required)
Cycle = 2.0 seconds
[ACCIDENT AI-IEAD J
[ ~CIDENT AHEAD ~
Minimum 2.0 seconds exposure
Minimum 4.0 seconds exposure
(2.0 seconds/sequence ele..
ment, no star time required)
Cycle = 4.0 seconds
ACCIDENT AI-IEAD
MlnimuDI 10.0 seconds exposure
(2.0 seconds/sequence ele.
ment, plus 1.0 setond star
tinle, plus 3.0 seconds
added HUle)
Cycle = 7.0 seconds
Recommended minimum exposure times for 2-line signs having up to 8 and 16
characters per line art as follows:
Minimum 4.0 seconds
exposure (1.0
seconds/sequence
element (twice),
no star thne required)
Cycle :: 2.0 seconds
ACCIDENT
AHEAD
Minimum 4.0 seconds exposure
(2.0 seconds/sequence ele-
Incllt, llO star time required)
Cycle ~ 4.0 seconds
ACCIDEN~lTI Il
~T GRIGGS~
Minimum 8.0 seconds exposure
(4.0 seconds/seqtJence ele-
ment, no star time required)
Cycle = 8.0 seconds
H. Requited Legibility Distance (Side~mounted Signs)
104
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TIle previous section provided guidelines for rnessage exposure time. The minimum
required legibility distance for overhead sign Inessages can be determined by simply
multiplying the operating speed and lhe mini.m.urn. exposure time~ Keep in mind that the.
messages on overhead CMSs will no longer be visible to drivers when they are close to the
sign--approximately 50 ft (1.5.2 m) in front of the sign. This loss of legibility must be
considered in determining overall message exposure time. and legibility distance
requiremen ts.
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Civil Engineering Department
The Texas A&M University
Room 309 CElTTl Tower
College Station. TX 77843..3136
FAX NO.: (409) 845-6254
CONFIRMA nON NO. ~ (.w9) 845-1728
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TO:
Jeff West
Hi-Lighter, Inc.
FAX: (81~) S3~OO
FROM:
Conrad Dudek
DATE November 10, 1993
._. I~ j-V 6
page(s) including this cover sheet.
This Transmission consists of
-. .
Attached is a copy of Chapter 5 from "Guidelines on the: Use of Changeable Message Signs",
Report No. FHWA-TS-90-043, May 1991.
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For one.line signs having 20 characters per line>> the following guide.. lines are
reconunended:
QQ.ilimal
Recommen~
MininulIn 4.0 seconds
exposure (1.0
seconds/sequence
element (twice),
no star time required)
Cycle = 2.0 second.s
I ACCIDENT AI-IE~
I ~CCIDENT AHEAD ~
MInimum 2.0 seconds exposure
MiJlhnUlll 4.0 s~onds exposure
(2.0 seconds/sequence ele-
ment, no star time required)
Cycle :: 4.0 seconds
ACCIDENT AI-IEAD
Minimunl 10,0 seconds exposure
(2.0 seconds/sequence ele-
ment, plus 1.0 second stnr
time, plus 3.0 seconds
added time)
Cycle :: 7.0 seconds
Recommended minimuln exposure times for 2-line signs having up to 8 and 16
characters per line are as follows:
Minimum 4.0 seconds
exposure (1.0
seconds/sequence
element (twice),
no star time required)
Cycle = 2.0, seconds
ACCIDENT
AIiEAD
Minimum 4.0 seconds exposure
(2.0 sctonds/scqucnce ele-
ment, no star time required)
Cycle = 4.0 seconds
ACCIDENT
AT GRIGGS A VB
Minimum 8.0 seconds exposure
(4.0 seconds/sequen.ce ele-
ment, no star time required)
Cycle = 8.0 seconds
':
H. Required Legibility Distance (Side-mounted Signs)
111e previous section provided guidelines for nlessage exposure linle. The minimum
required legibility distance for overhead sign messages can be determined by simply
multiplying the operating speed and the minimum exposure time. Keep in mind that the
IIlessages on overhead CMSs will no longer be visible to drivers when they are close to the
sign.-approximatcly 50 ft (15.2 In) in front of the sign. 1bis loss of legibility must be
cons.idered in determining overall nlessage exposure time and legibility distance
requirements.
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W .:: SI9n width. ft. ~ , S
where:
L · Lone width, tt. ......, ~
t · E)(posure tlme. 8ec. '-
n a: Number of Jones .,...
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S · Olatonce from roadside to ~Ign, ft.
- tV. Distance traveled durlnQ eKposure time, ft_ Sign
1 V :I Trovel !Speed, fp s
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For side~mounted signs, tIle required legibility distance can also be significantly
greater tban the product of the speed and minimum exposure time. Comparable to
overhead signs. drivers cannot necessarily read the message on side-mounted CMSs wIlen
they are near the sign. Mitchell and Forbes (ZJ) found that when a sign is greater than
. 100. measured horizontally from the cente.r of the driving lane. the driver's ability to rend
the sign message is severely dim.inished. King (21) provides a rather complete development
of this concept with respect to lateral sign placement. Figure 5-3 serves to illustrate the
effect sign lateral placement has on the nearest distance at which the sign is visible.
In Figure 5-3, point C is the location where drivers can begin to read the message;
point B is the location where tlte message can no longer be read by drivers in the inside
lane because the sign falls outside the normal field of vision. The distance at which the
sign must becotne legible is CD which can be expressed for tangent highway sections as:
CD = V{tV + [5 + (n - l)L + ~L + ~] cot 10o}2 + [8 + (n. - l)L + ~ + ~]2
For a 20 ft. (6.1 m) wide eMS. this equation becomes:
CD = V{IV + [S + n - ~)L + ~] 5.67}2 + [S + (n - ~) + ~]2
Figure 5-3. Geornetry of Sign Location and Horizontal
Displacement on a Tangent Section
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105
Table 5-1 provides values fOf the tcnn inside the brackets. Values for tV, the
distance traveled during exposure time. are given in Figure 5-4.
'fA ble 5.1
SOLUT.ION TO THE FUNCTION: [8 + (n -}>L + ~].
FOR 12 IT. (3.6 nl) LANES
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50
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~ 45
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,t:. ~)(PO$lJr& Time (see) I [t)
D-
E 40
-0
[ 35
C/)
30
2!S
10 20 30
2 40' 50' 60'
3 50' 60. 70'
4 65' 75' 85'
S 75' 85' 95'
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"Note: Assumes 20-ft. (0.6 m) wide sign.
o 100 200 ;300 400 !lOO 600 100 800 900 1000
Oi.lanct traveled (ft), [tV]
Figure 5-4. Exposure Times for Various"Speeds
and Distance Traveled
106
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The following example serves to illustrate the use of Table 5-1 and Figure 5-4.
Assume the operati.ng speed is 55 mph (88 knl/hr) and the
required exposure time is 8.0 seconds. If a 20 ft. (6.1 m)
sign is placed 20 ft. (9.1 m) away 'from tbe outside lane OIl
a 4.1ane freeway, the required legibility distance becomes:
CD lC {645 + (75J 5.67}2 + [75]2
CD = 1,073 ft (326.2 m)
Note that distance CD is the actual required legibility distance. However, the
distance parallel to the freeway will normally be the distan.ce most convenient to measure.
The difference between tbe two distan.ces is negligible. Thus, the computed distance CD
can be used to measure required legibility distance parallel to the freeway.
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'. \-.. ____ FLO/UDA DEPARTAIBNT OF TRANSPOR7>1 TION
: . "'~'>:"~';-'" TRAfr1C ENGINEERING OFFICE
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'~~;":~:;;j~'~:..'f;:-:':.~ Y\ 605 Suwannee Street, M.S. 36
~.. "'.~~\" . . Tallahassee, Florida 32399-0450
~"""d1 904/488-4284 or SC 278.4284
FAX NUMBeRS~ 904/922-7292 or SC 292~7292
FAX TRANSMITTAL
COVER SHEET
.,
OATE:.~ //..-/0 ... q3 TOTAL PAGES (Including c9,:,or S~99t)-'
FAX TO: trY. rrJI' p)&,S r .. . .. . .- ..
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NOTE: OFFICE LOCATION.. FLORIDA BAR ANNEX BUILOING
66' East Jefferson Street, Suite 212
Tallahassee, fl. 32301.2546
PLEASE NOTIFY SENDER IF THERE ARE PROBLEMS RECEIVING
SECTION 102
MAINTENANCE OF T~FIC (MOT) DEVICES
102-2 CHA~EABLE MESSAGE SIGNS
102-2-1 SQope
This Seotioh spacifias the equipment and material requirements
for changeable message signs. These speoifioations support,
c~arify and expand the basic requirement that all changeable
message signs must oomply with the latest edition of the
provisions of the Manual on Uniform Traffio Control Devices and
must meet the physical display and oparational requirements
described in the MUTeD. These standards shall include but not be
limited to the following:
"
102-2-2 DisDlay Pan~~ Qnd ~sDlay Ko~~
(a) The changeable massage sign display housing shall be
designed and constructed to provide adequate support
framing strength to the message matrix and. other
internal equipment. .
(b) The changeable message sign display housing assembly
shall be weathertiqht to prevent the entry of water and
dust.
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(0)
All nuts, bolts, washers and other fasteners shall be
of rust resistant stainless steel matarial.
(d)
Provisions shall be made for heat dissipation within
the ohangeabl~ ~essage assembly.
The message matrix panel baokground and frame for the
changeable message assembly shall' be painted flat
black. (must meet Federal Specification T~-E-4S9).
Servioing of all massage matrix panel components shall
be accomplished from the front of the message matrix
panel.
( e)
(f)
Each message matrix panel ahall provide a glare screen
for ~ach massage line to aid a9ainst... sun glare tor non-
reflecting type siqns.
. 102-2-3 "ess~qe ~AtriK
(9)
(a) The overall dimensions of the massage matri~ panel
should be a minimum of seven feet high by ten feet
wide.
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(b)
The message matrix panel shall contain three (3)
separate lines. Each line shall consist of eight
characters, equally spaced a minimum of 3 inches apart.
Eaoh charaoter configuration shall contain 35 pixels in
a 5 X 7 horizontal to vertioal grid arrangement_
Each message line shall provide for a nominal 17 inoh
character height.
For flip disk matrix signs, the disk elements should be
coated on the display side with a highly reflective
florescent yellow mylar mate~ial, or another Oepartment
approved material, and on the back with a flat black to
blend in with the flat black background.
(0)
(d)
(0)
Similar components shall be interchangeable.
102-2-4 Electrioal ~ystem .
For diesel or gas engines the foIling shall apply:
(a) The power supply and electrical system shall be self
contained within the unit.
(b) The power source furnished shall be of sufficient size
so as to provide the required maximum load energy plus
25%.
(e) The e~Bctrical system sh~ll meet the national
electrical codes where applioable.
(d) A lightning protectioh device should be provided for
stationary operation.
(e) An ~lectrical starting system.
(f) A back-up power system that will operate the changeable
message sign for a minimum of 3 hours automatically
when the ~otor driven generator fails to operate.
(g) An automatic charging system to recharge the starting
batteries and the backup power supply batteries when
the generator is operating.
For solar powered units the following shall apply:
(a) A power supply that will ope~ate the-changeable rnessaqe
sign automatically without ~unlight for a period of 21
days.
(b) An automatic charging system to recharge the power
supply batteries to normal operating levels.
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Controller and control panel shall be housed in a
weathe~ and dust proof lockable cabinet.
The keyb6ard shall be equipped with a security lookout
feature to prevent unauthorized use of the controll~r.
The controller shall be solid state in design and
function.
~O~-2-5 cont~oller
J02-2-, s~pport Ch~ssis
(El)
(b)
(0)
(d)
(e)
(a)
(b)
(0)
(d)
(e)
(f)
The control panel shall display a representative
message that will be displayed on the sign panel.
The flash rate shall be adjustable in the sign
controller from one to ten seconds.
The support chassis shall be self-contained and self-
supporting without the use of on-site equipment or
tools.
The unit shall have a mechanism to raise or lower the
ohangeable message assembly. This mechanism, mechanical
or by. other methods, shall be approved by the
Departlnent.
The unit shall have ~ locking device to ensure that the
changeable message assembly will ~emain in position.
The changeable message assembly,. when raised in the
upright position, will have a minimum height of 7'-0"
from the bottom of the panel to the ground.
The unit, when under tow in the down position
(transportable position), shall be designed for normal
highway speeds.
Both trailer and truck mounted units are allowed.
(1) Trailer-mounted unit
(a) The changeable message assembly shall be
permanently mounted on a wheeled trailer
along with all controls and generating
system.
(b) The trailer shall meet all" equipment
specifications set forth in Florida statutes,
Chapter 316 and by such rule, regulation or
code that may be adopted by the Department of
.Highway Safety and Motor Vehicles.
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(2) Truck-mounted unit
The truck mounted assembly shall be designed
to fit on a 1/2 ton or greater duty truck.
The unit shall be self contained with its own
pow~r supply, oontrols, raising and lowering
devico and shall be capable of being operated
by one p~rson.
102-2-7 Op9~ation a~d performan~
(a) The changeable message sign shall meet th~ requirements
specitied by.the Department for use on the state
Highway system.
(b) The message shall be displayed in upper case except
when lower case is project specific and is allowed by
the MUTeD.
(0)
(d)
(~)
(a)
(b)
The trailer shall be equipped with adjustable
outrigger leveling pads, one on each of four
frame corners.
The trailer s}lall b~ designed to be set up at
tlle site on its own chassis and outriggers,
without being hitched to a vehiole. It must
remain in place during 100 mph wind loading.
The trailer and sign support unit shall have
one coat of automotive grade primer and a
minimum of one ooat of DOT orange enamel.
(0) An operator's manual shall be furnished with each unit.
(d) The message matrix panel shall be clearly visible from
one h~lf (~) mile and legible from a distance of 900
feet under both day and night oonditions. Under
variable light level conditions the sign shall
automatically adjust it's light source so as to meet
the 900 feet visibility requirement.
(e) The control panel shall have the capabilities to store
a minimum 50 pre-programmed messages.
(f) The controller in the control pa.,el ~hall be able to
remember messages during non-powered conditions.
(g) The controller shall allow the operator to generate
additional messages on site via the keyboard.
II
For a eMS using Flip-Disk technology, the controller
shall have the capability to provide a stipulated
default message upon loss of controller function.
All messages shall be flashed or sequenced. In the
sequence mode, the oontroller shall have the
oapabilities to sequence three multiple line messages
during one cycla.
102-2"9 otbor ~~qui~emontB
(h)
(1)
(a)
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The changeable mes,age assembly shall be designed to
funotion in dry, wet, oold or hot weather (ambient
temperature ranges from (-30 to +165) degrees
Fahrenheit). Other environmental requirements shall be
followed as speoified in section 615 of the Departments
standard specifioations for Road and Bridge
con6truction.
The COhtroller shall not be affeoted by mobile radio,
or other radio transmissions.
An operators manual shall be furnished with eaoh unit.
When used on the state Highway system the ohangeable
messaga sign shall meet the requirements specified by
the De~artment.
The manufacturer name and Florida DOT
certifioation/approval number shall be affixed in
accordance with section-10l (MSTCSD).
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11/10/93
13:09
'li'202 366 ~~.19
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GENERAL. $I;RVICES ADMINISTnATION
2A-S Vnrillblc Message Signs
Variable message signs are designed to have one or more messages that
may be displayed or deleted as required. Such a sign may be changed
manually, by remote control, or by automatic controls that can "sense"
the conditions that require special sign messages. .
Variable message signs, with more sophisticated technologies, are
gaining more widespread use to inform motorists of variable situations,
particularly along more congested traffic corridors.
It is recognized that due to technological limitations many variable
message signs cannot conform to the exact sign shape, color and
dimensions specified in these standards. Because technology i:s developing
so rapidly in this area of signing. this Manual has not specified detailed
standards for variable message signs. Nevertheless, it is essential that
variable message signs ascribe to the principles established in the Manual,
and to the extent practicabl~, with the design and applications prescribed
'"-..--'" herein.
Highway and transportation organizations are encouraged to develop
and experiment with variable message signs (sec. lA-6) and to carefully
~valuate installations where used 50 that spedfic Manual stand3rds may be
incorporated in the future.
2A-6 Excessh'c Use of Signs
Care should be taken not to install too many signs. A conservative use
of regulatory and warning signs is recommended as these signs, jf used to
txcess, tend to lose their effectiveness. On the other hand, a frequent
display of route markers and directional signs to keep the driver informed
of his location and his course will not lessen their value.
2A-7 Clnssific1l1ioll of Signs
FunctionaHy, signs are classified as follows:
Reglllatory signs give notice of traffic laws or regulations.
Warning signs call attention to conditions on, or adjacent to, a
highway or street that are potentially hazardous to traffic operations.
Guide signs show route designations, destinations, directions,
distances, services, points of interest. and other geograph.ical,
n~cJ catioonl, or cultural inforflHltion.
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lA-6 Manual CllRogcs, Interpretations and Au(hority to Expc..i~llent
Continuing advances in technology will pmduce changes in the
'_' highway, the vehicle, and in driver proficiency and portions of the system
of control devices in this Manual will require updating. In addition,
unique situations often arise for device applications which may require
interpretation or clarification of this Mal'lUul. It is important to have a.
procedure for recognizing these developments and for introducing new
ideas and modifications into the system.
Requests for any change, inte.rpret.ation or pennission to experiment
should be sent to the Federal Highway Administration (FHW A), Office of
,Traffic Operations (HTO-ZO), 400 7th St. SW, Washington, D.C. 20590.
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1. Change-A change includ~s consideration of new devices to replace
a present standard device, additional devices to be added to the list of
standard devices, or revisions to recommended application or meaning
criteria.
Requests for a change in the Manual should contain the foHowing
information:
(a) A statement indicating what change is proposed.
(b) Any illustration whic.h would be helpful to understand the
request.
(c) Any supporting research data which is pertinent to the item to be
reviewed.
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2. Interpretation-An interpretation includes application and
operation of standard traffic control devices, official meanings of
standard traffic control devices, or variations from standard device
designs.
Requests for an interpretation of the Manual should contain the
following information:
(a) A concise statement of the interpretation being sousht.
(b) A description of the condition which provoked the need for an
in lerpretation.
(c) Any illustration which would be helpful to understand the
reqllest.
(d) Any supponing research data which is pertinent to the item to be
interpreted.
---
3. E~perimenl--Rcqll(~sts to (~xperirncnt include' 'Consideration of
testing or evaJuating a new traffic control device, its application 0" manner
of use.
Request for permission to experiment will be considered only when
submitted by the governmental agency or priv:ne lOll facility responsible
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13:11
'li'202 366 22Hl
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for the operation of the road or street 011 which the experiment j~ to take
place and should contain the following:
(a) A stat.ement indicating tha nature of problem.
(b) A description of the proposed change, how it wa'S developed, the
manner in which it deviates from the standard. and how it is
expected to be an improvement over existing standards. .
(c) Any illustration which would be helpful to understand the
experimental device or use of the device.
(d) Any supporting data explaining how the expe:rimenw.1 device was
developed. if it has been tried, in what ways it was found to be
adequate or inadequate, and how this choice of device or
application was deriv~d.
(e) A detailed research or evaluation plan including the time period
of the experiment. This plan must also provide for close
JlJonil(.)ring of the experimentation. especially in the early stages
of its field implementation.
(0 An agreement to restore the experiment site to a state complying
with the provisions of the Manual within 3 months following the
end of the time period of the e."<periment. This agreement mus[
also provide that the agency sponsoring the experimematioll will
terminate the experimentation at any Lime [hat it determines
significant safety hazards are directly or indirectly attributable to
[he experimentation. The Office of Traffic Operations may also
[erminate approval of the experimentation at any time if there is
an indication of hazards. If. as a result of the experimentation. n
request is made that the Manual be changed to include the device
or application being experimented with. the device or application
may remain in place until an official rulemaking action has
occurred.
(g) Ag.reement to provide semiannual progress reports for the
duration of the experimentation and to a provide a copy or the
final results of the experimentation to FH\V A, HTO-20, within 3
months following completion of the experimentation. The Office
of Traffic Operations may terminate 3pprov:lI of the
experimentation if reports are not provided in accordance with
this schedule.
4. General Inforl7latiort-
(a) The FWHA will be responsibl~ for I1mifying the party
originating the requests nOlI the National ComJ'llittee on Uni form
Traffic Control Devices of ~3ch official change. interprr.tatioIl.
and authorization to experiment.
(b) The FHW A will maintain files on all officially designated
requests and actions taken on the dev~lopmelll or improved
st:.lndards.
1A-6
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~~ C.
CITY OF CLEARWATER
Interdepartmental Correspondence
TO: Mayor and Commissioners
FROM: Cynthia E. Goudeau, City Cler~
SUBJECT: Citizens to be Heard
COPIES:
Michael J. Wright, City Manager
M. A. Galbraith, Jr., City Attorney
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DATE:
December 8, 1993
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My proposal for providing for Citizens to be Heard on Items not on the Agenda, at the
beginning of a meeting, is to amend Rule lO to create a new I (C) that reads:
C. Citizens to be Heard re Items not on the Agenda. (Limited to lO speakers with each
speaker being allowed a maximum of 3 minutes. Speakers will be required to register
with the City Clerk prior to the start of the meeting. Speakers will be called in the
order in which they registered with the Clerk.)
I
In order to facilitate this procedure a representative of the Clerk's Department will be present
in the Chambers, beginning at 5:30 p.m.. A sign-in sheet will be used, rather than cards, in order
to assure the speakers are heard on a first come basis. Individuals would also be allowed to sign
up in the Clerk Department anytime prior to 5 :30.
I considered not putting a limit on the number of speakers as long as a total of 30 minutes
was allowed. However, I felt it would be better to be able to assure those registering that they
would indeed have an opportunity to speak at the beginning of the meeting.
I am not proposing the same rule for the daytime meeting due to not being able to indicate
at what time the meeting would start. If the Commission wishes to implement this for the daytime
meeting.. I recommend this be done prior to the Pension Trustees and CRA meetings.
If you have any questions, please let me know.
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